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3/23/2010 - Regular
Roanoke County Board of Supervisors Agenda March 23, 2070 1_838 Good afternoon and welcome to our meeting for March 23, 2010. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Our meetings are now closed-captioned, so it is important for anyone addressing the Board speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Pastor Art Hearne Lakeside Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of the 2010 Community Economic Development Awards (Doug Chittum, Director of Economic Development) D. BRIEFINGS 1. Annual report from Center in the Square (Dr. Jim Sears, President and General Manager) 2. Annual report from the Roanoke Regional Partnership (Beth Doughty, Executive Director) Page 1 of 5 E. PUBLIC HEARINGS 1. Public hearing to receive citizen comments regarding proposed amendments to the fiscal year 2009-2010 budget in accordance with Section 15.2-2507, Code of Virginia (Brent Robertson, Director of Management and Budget) F. NEW BUSINESS 1. Request to approve an amendment to the Roanoke Regional Airport Commission agreement (Paul M. Mahoney, County Attorney) 2. Request to approve the Roanoke Regional Airport Commission Budget for fiscal year 2010-2011 (Diane D. Hyatt, Assistant County Administrator; Jacqueline Shuck, Executive Director of the Roanoke Regional Airport Commission} 3. Request to accept and appropriate funds in the amount of $3,499,166 from a Federal Open Container grant for the design and construction of the Roanoke River Greenway from Green Hill Park to Mill Lane in the City of Salem (Janet Scheid, Greenway Planner) 4. Request to adopt a resolution setting the allocation percentage for personal property tax relief in Roanoke County for the 2010 tax year (Rebecca E. Owens, Director of Finance) G. FIRST READING OF ORDINANCES 1. Ordinance amending Article II. Noise of Chapter 13 - Ofi~enses-Miscellaneous of the Roanoke County Code to provide for revised definitions, exceptions, specific prohibitions and penalties (Paul M. Mahoney, County Attorney} H. SECOND READING OF ORDINANCES 1. Ordinance authorizing the granting of a temporary construction easement to the City of Roanoke through property owned by the Roanoke County Board of Supervisors at Vinyard Park (Tax Map Nos. 061.05-02-01 and 060.12-09-01) for the replacement of the Berkley Road Bridge, Structure No. 8015, over Glade Creek in Northeast Roanoke, Vinton Magisterial District (Lon Williams, Landscape Architect/Park Planner) Page 2 of 5 2. Ordinance authorizing conveyance of a 20' water line easement and a 10' temporary construction easement to the Western Virginia Water Authority (WVWA) through tracts 1A (Tax Map No. 061.05-02-02) and 2A (Tax Map No. 061.05-02-01) of Vinyard Park, Vinton Magisterial District with a request to waive policy for the granting of easements across County property and authorization to enter into negotiations on a Memorandum of Agreement with WVWA (Paul M. Mahoney, County Attorney; Janet Scheid, Greenway Planner) I. APPOINTMENTS 1. Appointment of Alternate Commission Member to the Roanoke Valley Regional Juvenile Detention Commission J. CONSENT AGENDA ALL BATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROG THE CONSENT AGENDAAND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes -October 27, 2009 2. Confirmation of appointments to the Roanoke Valley Greenway Commission and Roanoke Valley Regional Juvenile Detention Commission 3. Resolution authorizing recordation of a deed restriction designating a reserve area for stormwater management, access and maintenance on property owned by the Board of Supervisors at the Roanoke County Fire Training Facility, Catawba Magisterial District K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND CO~~UNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency Page 3 of 5 4. Accounts Paid -February 2010 5. Analysis of Comparative Schedule of Budgeted and Actual Expenditures and Encumbrances for the month ended February 28, 2010 6. Analysis of Comparative Statement of Budgeted and Actual Revenues for the month ended February 28, 2010 0. WORK SESSIONS 1. Work session to discuss fiscal year 2010-2011 budget development (Brent Robertson, Director of Management and Budget) 2. Work session on implementing a wellness program for Roanoke County employees (Joseph Sgroi, Director of Human Resources; Rebecca Owens, Director of Finance; Anita Hassell, Assistant Director of Human Resources; Rob Light, Purchasing tanager and Tom Revels, Living Well Health Solutions} 3. Work session on public transportation -County of Roanoke Transportation Program (CORTRAN) (B. Clayton Goodman III, County Administrator, Laurie L. Gearheart, Assistant Director of Finance and Terrie Cochran, Executive Secretary) 4. Work session on Capital Improvement Program (CIP) Review Committee annual report (Brent Robertson, Director of Management and Budget) P. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711(A)(3): To discuss or consider the disposition of real property for public purposes, namely conveyance of an easement to AEP for the southwest County transmission line. EVENING SESSION - BEGINNING AT 7:00 P.M. Q. CERTIFICATION RESOLUTION R. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. The petition of Roanoke Moose Lodge #284, to obtain a special use permit in an ARCS, Agricultural Residential, District with conditions and special use permit, to operate Outdoor Gatherings on approximately 25 acres, located at 3233 Catawba Valley Drive, Catawba Magisterial District (Philip Thompson, Deputy Director of Planning} Page 4 of 5 S. PROCLAMATIONS, RESOLUTION, RECOGNITIONS AND AWARDS 1. Resolution of appreciation to Warren B. Campbell for his service on the Roanoke County Electoral Board 2. Recognition of Andrea Rickey, Communications Officer III, for receiving the Communications Officer of the Year Award for 2009 T. FUNDING REQUESTS FOR FISCAL 2010-2011 BUDGET 1. Cultural, Tourism and Other Agencies U. CITIZENS' COMMENTS AND CO~~UNICATIONS V. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Eddie "Ed" Elswick 2. Charlotte A. Moore 3. Michael W. Altizer 4. Richard C. Flora 5. Joseph B. "Butch" Church W. ADJOURNMENT Page 5 of 5 ~`IJ ITEM NO. ~~ 1 \1~.~."~~1 • ~E~~1~~~ ~ ~I~ IE ~ ~ ~I~I~I~~~'VVI'~ir~' ~ NwJ'~~#E ~~~ ~I~~W~ 1 I .u~ ~ 1 ~I~ I~I~E ~' ~~1~1~4' 1 ~~""~'~u11 ~N~~E I~~Tt~ ASE: o4~~'~A~ I~"EI: ~~~IT~"ECC!! ~'. "~EC~ ~ ~~~n h~~e 1 ~r~r~ur~ity- E+~n~mi C--~~I~ ~~i~ B. Clayton Goodman, III ~~ County Administrator ~~M~~LF~Y ~ IFt~I~A~"I ~~rrd~, r~ih ~i~r+~n e~~l~ ~r ~ the 'ir~~ri Evr~~r~i ~v~M~ar~ A~~~-~~i~~ ~"~~ . , «/ ', Virginia Economic Developers A~ Working to Ensure Virginia's FOR IMMEDIATE RELEASE Contact: Connie Long March 16, 2010 757-412-2664 VIRGINIA ECONOMIC DEVELOPERS HONOR THREE COMMUNITIES Roanoke County, Winchester-Frederick County and Fairfax County all named winners with best practices nominations Williamsburg -The Virginia Economic Developers Association (VEDA) announced the selection of Roanoke County, Winchester-Frederick County, and Fairfax County as winners in two different population categories of the 201o Community Economic Development Awards. The awards were presented at the association's recent Spring Conference in Williamsburg. Roanoke County was one of two nominees selected in Category Four with a population between 40,001 and loo,ooo people. Nominated by Doug Chittum, Director of Economic Development, Roanoke County, the submitted project touched on all four categories of the CEDA award, incorporating Business Retention/Expansion, Community Development, Business Attraction, and Community Involvement. Roanoke County's featured project was the Green Ridge Recreation Center, apublicly-owned and developed multi-generational facility designed to anchor a proposed new business park and serve the growing needs of the community and region. Not just another recreation center, this facility will serve as a catalyst for new economic development opportunities throughout the entire Roanoke Valley. Winchester-Frederick County's "Stop Your Commute" campaign was also a recipient of the award in Population Category Four C40,OO1-loo,ooo), incorporating Business Retention/Expansion and Community Development in their nomination. Patrick E.W. Barker, CEcD, Executive Director of the Winchester-Frederick County Economic Development Commission, submitted the nomination for this annual, one-month promotional campaign to educate out-commuters about their true cost of commuting and encourage them to consider taking a job locally. The final award recipient in Category Five with a population of loo,ooo+ was Fairfax County. Gerald Gordon, Ph.D., President & CEO, Fairfax County Economic Development Authority nominated the community for its success story in business attraction indicated through announcements like Volkswagen Group America, CSC (formerly Computer Sciences Corporation), Google, Hilton Worldwide, Science Applications International Corporation (SAIL), and The Ignite Institute. The Fairfax County Economic Development Authority's success in business attraction has transformed Fairfax County into what the U.S. Department of Labor called "the [Washington] metropolitan area's private-sector j ob leader." The CEDA awards are designed to recognize outstanding communities in the Commonwealth for their efforts in advancing the economic viability of their community through economic and community development programs. VEDA is following the format developed by the Southern Economic Development Council (SEDC) and will submit its eligible winners to SEDC to be considered by that organization for a southern states regional award. This is the fifth year for VEDA's Community Economic Development Awards. Jill Loope, Virginia Director to SEDC and Chairman of VEDA's CEDA selection committee, said, "We are extremely pleased with the increased number of nominations we continue to receive in our fifth year of this awards competition. The CEDA program was established to promote and recognize `best practices' and the 201o Virginia winners certainly give us excellent examples from which to learn and upon which to build." To see copies of each of the selected Community Economic Development Awards submissions link to www.GoVEDA.or~. VEDA is amember-based professional association committed to providing training and development; networking opportunities; and serving as the voice of the economic development community, creating economic opportunity and prosperity for the Commonwealth of Virginia. VEDA's membership is comprised of more than 55o economic development professionals and related industry professionals from across the state of Virginia. For more information about VEDA visit the website at www.GoVEDA.or~. ### ACTION NO. ITEM NO. ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ~~'~T~N~'~~ TES ~~J~ITT~ ~-1~E ~~ ~, ~~ai r~~ m enter iii h ~ur~ ~rM Jim ~~e~r~~ resat anc~ ~~nrl C~anager Heber ~~ Jae B. Clayton Goodman III~~ County Administrator ~~J'~ITY r~~~~'~~TF~A-fi~~~~ ~'~M~~iT~: Tb%~ time has been ~~ ~~~ r Crw Jim ears, ~"rier~~ and general anger ~ ~er~ter in tl~e ~~gare, r+~~id~ briefn t tl~e ar~ ACTION N0. ,,(~ ITEM N0. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2010 AGENDA ITEM: Annual report from the Roanoke Regional Partnership (Beth Doughty, Executive Director) SUBMITTED BY: Deborah C. Jacks Deputy Clerk to the Board of Supervisors APPROVED BY: B. Clayton Goodman III .. ~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for Beth Doughty, Executive Director, Roanoke Regional Partnership to provide the partnership's annual report to the Board. ~ - ~ ~ r.. r. ..~ ~, r, r. .~ ~, .~., .~ ~ ~ N ~~ ~ ~ ~ ~ ~~ ~~ ~ ~~ ~~~, ~~ E ~~~~ ~i~ i 1~~.~~~'~~~ ~~. 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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2010 AGENDA ITEM: Public hearing to receive citizen comments regarding proposed amendments to the fiscal year 2009-2010 budget in accordance with Section 15.2-2507, Code of Virginia SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARYOF INFORMATION: This is a public hearing to secure citizen's comments concerning amending the fiscal year 2009-2010 budget by adjusting the aggregate amountto be appropriated during thefiscal year. Section 15.2-2507 of the Code of Virginia, as amended, provides that whenever such amendment exceeds 1 percent of the total expenditures shown in the adopted budget or $500,000, whichever is lesser, the County must publish notice of a meeting and public hearing. The notice must state the County's intent to amend the budget and include a brief synopsis of the proposed budget amendment(s). This noticewas published on March 16, 2010. 1. Request to accept and appropriate funds in the amount of $3,499,166 from a Federal Open Container grant for the design and construction of the Roanoke River Greenway from Green Hill Park to Mill Lane in the City of Salem FISCAL IMPACT: There is no fiscal impact as a result of the public hearing. Requests for the appropriations will occur later on this agenda. Page 1 of 2 STAFF RECOMMENDATION: It is recommended that the Board hold the required public hearing. Board action appropriating funds, as provided in this notice, will occur later during this meeting. Conducting the public hearing does not guarantee the requested appropriations will be approved. Each request will be reviewed individually by the Board of Supervisors. Page 2 of 2 ACTION NO. «~r.. .~» ~ TINS C~"~E ~r ~~, ~ ,~~~C~~4 IT~~: ~~~~t ~ n ~~r~~ the ~~ f~~ir~l ~'~ ~~ ~ ~~u~ arn~ ANT M~NI~T~-TI~~~ ~- I~"~: ~~~~AL I~P"~~~` None 030810 Final AMENDMENT N0.3 TO ROANOKE REGIONAL AIRPORT COMMISSION CONTRACT THIS THIRD AMENDMENT TO THE ROANOKE REGIONAL AIRPORT COMMISSION CONTRACT is entered into this day of , 2010, by and among the City of Roanoke, a municipal corporation of the Commonwealth of Virginia (hereinafter referred to as "City"), Roanoke County, a political subdivision of the Commonwealth of Virginia (hereinafter referred to as "County"), and the Roanoke Regional Airport Commission, a body corporate (hereinafter referred to as "Commission"): WITNESSETH WHEREAS, by contract dated January 28, 1987 (hereinafter referred to as "Contract"), City, County, and Commission intended to effectuate the purposes of the Roanoke Regional Airport Commission Act, Chapter 140, 1986 Acts of the Assembly (hereinafter referred to as the "Act"); and WHEREAS, the parties have previously amended the Contract, by amendment dated December 6, 1996, to reduce the number of passenger surveys required and modify the date the Commission's budget is due, and by amendment dated July 8, 2005, to revise certain provisions related to Fire Station No.10 after purchase of the station by the Commission,; and WHEREAS, with the knowledge of the City and County, in 2005 the Act was amended to change the date for submission of the Commission's operating and capital budgets to prior to March 31 of each year, and the parties desire to amend the Contract to reflect such change; and WHEREAS, the parties also desire to amend the Contract to terminate the City's obligation to provide Aircraft Rescue and Fire Fighting services (previously known as "crash, fire and rescue services"), while providing for familiarity training and mutual aid by all three parties for occurrences related to aircraft emergencies; NOW THEREFORE, in exchange for the following covenants and agreements, and other good and valuable consideration, the receipt of which is acknowledged, the City, County and Commission covenant and agree as follows: 1. Amendment to Section 17 of the Contract, as Previously Amended. A. Subsections (a) and (b) of Section 17 of the Contract are hereby further amended to read and provide as follows: Section 17. APPROVAL OF OPERATING BUDGETS AND CAPITAL EXPENDITURES. (a) Prior to March 31 of each year, the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and the City Council of the City. In addition to any payments already required under section 15 of this Contract, if but only if a governing body approves the operating budget, it shall, prior to the fifteenth day of the forthcoming fiscal year, appropriate in its general fund budget for purposes of the Commission its pro rata share of any amount by which estimated expenses exceed estimated revenue (estimated revenue shall not include any base service fee paid by the County). From the funds appropriated for purposes of the Commission by each governing body under this subsection, money shall be paid to the Commission within fifteen (15) days after the submission by the Commission to each governing body of a drawdown letter setting forth the pro rata share required from each governing body; the total amount required by such drawdown letters in any fiscal year shall not exceed the total amount appropriated by a governing body. Nothing in this subsection shall be construed to relieve the County of its obligation to make payments up to the Maximum Annual Service Fee pursuant to section 15. (b} Prior to March 31 of each year, the Commission shall prepare and submit for approval any proposed capital expenditure to the Board of Supervisors of the County and the City Council of the City. For purposes of this Contract, a capital expenditure shall mean any single expenditure exceeding $100,000.00 intended to benefit five or more future accounting periods. B. Except and unless expressly amended herein, all other terms and conditions of Section 17 of the Contract, as previously amended, shall continue in full force and effect as if fully set forth herein. C. The provisions of this Section 1 shall be effective retroactively from and after March 31, 2005. 2. Amendment to Sections 5 and 21 of the Contract, as Previously Amended. A. The Section of the Contract numbered and titled Section 5 FIRE STATION NO. 10, as amended July 8, 2005, is revoked in its entirety. B. Subsection (b} of Section 21 PERSONNEL, as amended July 8, 2005, is revoked in its entirety, and the following shall be inserted in its place: b) Aircraft Rescue and Fire Fighting (ARFF) services, as required by the Federal Aviation Administration, shall be provided by the Commission or its contractor, provided that in the event of an aircraft accident or incident, the City and County shall provide back up and mutual aid in accordance with the terms of Attachment "A" hereto entitled "Mutual Aid Services for Aircraft Emergencies On and Near Roanoke Regional Airport." The parties agree that they shall diligently work on, complete, update from time-to-time and follow a written Emergency Operations and Airport Response Plan, which shall be consistent with the terms pertaining to Mutual Aid Services contained in Attachment "A". Such Plan shall be in place by June 1, 2010 and shall be reviewed annually thereafter. In providing mutual aid services, it is mutually agreed that the Parties are each responsible for their own negligent acts or omissions which are committed by them or their agents, officials, contractors or employees. Furthermore, to the extent permitted by applicable law, the Parties agree to indemnify, defend and hold each other and each other's officers, employees, contractors or agents harmless from any and all claims for personal injury or damages to property resulting from the negligent acts or omissions of each party's own officers, employees, contractors or agents involved in providing services and/or equipment under the terms of this Section of the Contract. This duty to defend, indemnify and hold harmless includes costs or expenses of suit in law or equity and reasonable attorneys' fees. For purposes of this subsection (b), an employee shall be that person who is on the payroll of any of the Parties to this Amendment No. 3 at the time of any incident giving rise to a claim under this Amendment No. 3. C. The provisions of this Section 2 shall be effective from and after July 1, 2010. 2 3. Other Terms to Remain the Same. Except and unless expressly amended herein, all other terms and conditions of the Contract, as previously amended by the amendment dated December 6, 1996, and the amendment dated July 8, 2005, shall continue in full force and effect as if fully set forth herein. IN WITNESS WHEREOF, the parties hereto have affixed their hands and seals. Attest: Attest: Attest: By: Its: By: Its: By: Its: Roanoke Regional Airport Commission City of Roanoke. Roanoke County ATTACHMENTA MUTUAL AID SERVICES FOR AIRCRAFT EMERGENCIES ON AND NEAR ROANOKE REGIONAL AIRPORT 1. PURPOSE: To prescribe procedures to be utilized by the City of Roanoke, Roanoke County and the Roanoke Regional Airport Commission (the "Parties") to the extent practicable in the event of a potential aircraft emergency, actual aircraft emergency, Aircraft Accident, or Aircraft Incident on or near the Roanoke Regional Airport, including the training necessary to prepare for such event. 2. DEFINITIONS: A. Aircraft Accident- means an occurrence associated with the operation of an aircraft which takes place between the time any person boards the aircraft with the intention of flight and all such persons have disembarked, and in which any person suffers death or serious injury, or in which the aircraft suffers substantial damage. B. Aircraft Incident -means an occurrence other than an accident, associated with the operation of an aircraft, which affects or could affect the safety of its operation, and may or may not result in some property damage or injury. C. Airport Operations Area (AOA} -Any area of the Roanoke Regional Airport located within the airport security fence. D. ALERT 1- Aircraft in Minor Difficulty E. ALERT 2- Aircraft in Major Difficulty (e.g. potential fire on board, faulty landing gear, no hydraulic pressure, etc.} F. ALERT 3-Aircraft Involved in an Accident or Incident on or near the Airport. G. Requester- means the Party that requests or receives mutual aid assistance H. Responder -means the Party that furnishes, or is requested to furnish, mutual aid assistance. I. Ring-Down or Crash Phone - means a dedicated telephone ring-down circuit which should be activated only by Air Traffic Control as part of a daily test or in the case of an aircraft emergency. J. Parties -means the City of Roanoke, Roanoke County and the Roanoke Regional Airport Commission. Each individual entity is a "Party". K. Airport Response Plan -Document defining response levels by each party, staging areas, operational policies and other relative information to address automatic and mutual aid responses to Airport Alerts. 3. REQUEST FOR ASSISTANCE BY COMMISSION FOR INCIDENTS ON AIRPORT: In the event of a potential aircraft emergency, pending aircraft emergency, existing aircraft emergency, incident or accident on the Roanoke Regional Airport, the Commission, shall notify the City and/or County if and when the Commission determines that a request for assistance from either or both fire departments is necessary. Requests for assistance will be made to the City via the Ring Down Line .The County's response will be initiated by the City's 9-1-1 center as outlined in the Airport Response Plan. The methods and/or means of, or phone numbers for, communication may be changed or modified by written notice to the City Manager and County Administrator, with copies to the Fire Chiefs of both the City and County. A. Requests for Assistance: Those authorized to make requests for mutual aid assistance shall be: a. Airport Senior ARFF Officer on duty b. Airport Incident Commander b. Airport Executive Director e. Airport Deputy Executive Director f. Airport Safety and Security Chief The persons/titles may be changed or modified by written notice to the City Manager and County Administrator, with copies to the Fire Chiefs of both the City and County. B. Information to be Provided: The requester of mutual aid shall provide the following information, to the extent possible: 1. Type of emergency 2. Type of aircraft 3. Nature of difficulty 4. Alert Status (1, 2, or 3) 5. Landing runway and estimated time of arrival 6. Souls on board 7. Amount of fuel 8 Presence of hazardous materials, if known 9. The amount and type of personnel and equipment needed. 10. Location where the personnel and equipment are to report; in the event that no specific location is indicated, all personnel and equipment should report to Airport ARFF Station. 11. Name of Incident Commander C. Automatic Response: In the event of an Alert 1, 2 or 3, the City will automatically be advised of the emergency through the Ring-Down Phone being monitored by the City's 9- 1-1 Center. In the event of an Airport Alert the City and County shall provide an automatic response as outlined in the Airport Response Plan. 4. REQUEST FOR ASSISTANCE BY THE CITY OR COUNTY FOR INCIDENTS OFF AIRPORT: In the event of an aircraft emergency, incident or accident within atwo-mile radius of the Roanoke Regional Airport, the City or County may notify the Commission's of a desire for the ARFF unit to respond when a request for assistance is deemed necessary. Requests for assistance will be made to the Commission via radio to the Airport Senior ARFF Officer on duty. The means and/or methods of, or phone numbers for, communication may be changed or modified by written notice to the Commission's Executive Director, with a copy to the ARFF Chief. A. Requests for Assistance. Those authorized to make requests for mutual aid assistance shall be: For the City: On-Duty Battalion Chief or higher ranking Chief Officer For the County: On-Duty Battalion Chief or higher ranking Chief Officer The persons/titles may be changed or modified by written notice to the Commission Executive Director, with a copy to the ARFF Chief. 5 B. Information to be Provided: The requester of aid shall provide the following information, to the extent possible: 1. Type of Emergency 2. Nature of Difficulty 3. Location of emergency 4. The amount and type of personnel and equipment needed 5. Location for response 6. Name of Incident Commander C. Upon being notified of a request for assistance, if the Commission has sufficient personnel and equipment to maintain its FAA-mandated ARFF Response Index, and also provide mutual aid for an Aircraft Accident or Incident occurring within a two mile radius of the Airport, it will so advise the Requester and report to the Incident Commander. In the event that equipment is available, but sufficient personnel are not available at the Airport, the Commission will attempt to call in personnel sufficient to assist the Requester. 5. RESPONSE AND CONTROL: THIS SECTION PERTAINS TO COMMISSION PROPERTY ONLY A. ICS and NIMS to be Employed. The Parties agree that the Requester shall coordinate and utilize a standard Incident Command System (ICS), to the greatest extent possible, for an aircraft emergency on Commission property requiring automatic or mutual aid assistance. Requester's ICS shall be consistent with the concepts and principles of the National Incident Command System (NIMS) developed by the U.S. Department of Homeland Security. The Parties agree that Recipient's ICS must allow for Unified Command (UC) to provide the most efficient and effective means for communication among and coordination of personnel and resources deployed by the various Parties and other agencies. B. Assistance to Be Provided Unless Unavailable. Each party is required to provide requested assistance unless it reasonably determines that it does not have sufficient resources to do so or it is actively involved in one or more emergency incidents requiring all of its personnel and equipment, or in the case of the Commission, if to do so would result in its inability to maintain the FAA-mandated ARFF Index and result in closure of the Airport. The final decision on the amount and type of equipment to be sent shall be solely that of the Responder; however, if the Responder is not able to provide the requested assistance, or any portion of it, then Responder promptly will advise the Requester of such inability. C. Responder to Report to IC. The personnel of the Responder shall report to the Airport Incident Commander (IC) or other appropriate Staff of the Requester at the location to which the equipment is dispatched. The person in charge of the Responder shall meet with the IC for a briefing and assignment. The Responder's personnel, equipment and resources shall be subject to the operational control and orders of the Requester; however, Responder's designated supervisory personnel shall retain direct supervision and control of the Responders' personnel and equipment resources and shall direct them to meet the needs and tasks assigned by the IC. In matters involving health and safety, the chain of command of the Responder shall exercise final decision-making authority for its own personnel. D. Operations Inside Airfield Require Escort. If the Aircraft Accident or Incident is inside the Airport Operations Area (AOA), then clearance from the Air Traffic Control Tower (ATCT) must be obtained by radio prior to entering any taxiway or runway, since aircraft may be landing, departing or taxiing. As a result, the City and County may not proceed onto the airfield unless and until escorted by Airport staff equipped with the required radio for ATCT communication and having obtained ATCT clearance; under no circumstances may any personnel or equipment pass/overtake the escort vehicle or otherwise depart from the escort path. Extreme caution shall be observed at all times by all Parties whenever on or near the airport runways and taxiways. All vehicles shall activate emergency lighting when inside the airfield security fenceline. E. No Liability for Reasonable Failure to Respond. Each Party hereby releases and waives any and all claims for liability against the other Parties for refusal to send the requested personnel or equipment where such refusal is based on the reasonable judgment of the Responder that such personnel and equipment are either not available or, in the case of the County, are needed to provide service in the Responder's jurisdiction, or, in the case of the Commission, providing such personnel and/or equipment would result in the Airport not being able to provide the FAA-mandated ARFF response. F. Release of Responder. The personnel and equipment of the Responder shall be released by the Requester when the services of the Responder are no longer required or when Responder's personnel are needed for another emergency within its jurisdiction. In the event of recall due to another emergency, the Responder shall first apprise the IC of its need to leave the site. 6. COMPENSATION: A. No Reimbursement of Costs. No Party shall be required to reimburse any other Party for any cost or expense related to providing any mutual aid services hereunder except as outlined in section 10 B and C. The Parties agree to cooperate with each other in seeking reimbursement from state or federal authorities to the extent such funding is available. B. Each to Bear Own Expenses. Each Party shall be responsible for and pay all its own costs and expenses incurred or related to responding to requests for mutual aid services hereunder including, without limitation, claims, insurance, materials, and equipment as well as all forms of compensation, fringe benefits, and workers' compensation for each person for whom such Party pays the salary. 7. LIABILITY: A. Waiver of Claims. Each Party hereby holds harmless, releases and waives all claims against each Requester hereunder for any property loss or damage and/or personal injury or death occurring as a consequence of the providing mutual aid hereunder. B. Liability for Own Actions. Each Party assumes all liability andlor cost of damage to its equipment and the personal injury or death of its personnel for whose salary such Party is responsible, when services are provided hereunder, including, without limitation, all costs and expenses of workers' compensation. 8. INSURANCE: Each Party shall procure and maintain such insurance as may be required by applicable federal and state law, and as may be appropriate and reasonable to cover its personnel, equipment, vehicles and property, including but not limited to liability insurance, workers' compensation, unemployment insurance, automobile liability and property damage. Parties may self-insure or become members of risk pools. Each Party shall include the other Parties, their officers, agents, contractors and employees as additional insureds on applicable general liability and automobile coverage polices for service provided hereunder. 9. THIRD PARTIES NOT TO BENEFIT: It is expressly understood and agreed that this Agreement does not waive any immunity or defense, including sovereign immunity, that would otherwise be available to a Party against third-party claims arising from activities performed under this Agreement, nor is any provision of the Agreement intended to create additional liability of the Parties for the acts of their employees, volunteers or contractors. 10. PROCEDURES AND PROTOCOLS: A. Cooperation in Developing Plans and Protocols The Parties agree to cooperate in the development of procedures, operations and protocols, including, but not limited to, dispatch, communications coordination, training, written Airport Response Plan, amendments to this Mutual Aid Letter of Agreement and other activities that will enhance the ability of the Parties to fulfill their mission. Such documents and agreements shall be reviewed annually by all parties. B. Annual Airport Related Training. In accordance with the FAA Advisory Circulars, the City and County agree that the personnel in the unitslstations most likely to respond to an aircraft accident or incident shall be trained in the following, a minimum of every 12 months, and that each Party shall maintain documentation of such training: 1. Airport Familiarization, in particular including rules and regulations concerning vehicle movement and access, and airport security; 2. Aircraft familiarization; 3. Rescue and firefighting personnel safety; 4. Emergency communications and the Alerting System used on the airport; 5. Application of the types of extinguishing agents used for aircraft fires; 6. Emergency Aircraft evacuation assistance; 7. Firefighting operations; 8. Adapting and using structural rescue and firefighting equipment for aircraft rescue and fire fighting; 9. Aircraft Cargo hazards; 10. Familiarization with firefighter's duties under the Airport emergency plan; 11. Such other areas as the Parties shall agree would be desirable or as the FAA may require; and 12. One live-fire drill using hand lines and, if possible, the equipment expected to respond in an emergency. At the request of the City and/or County, training, other than the live fire training, will be provided by Commission ARFF personnel at City and County fire stations or facilities. The Commission will pay for all propane and other costs related to the operation of the live fire simulator. Additionally, the Commission agrees to pay any cost, such as overtime expenses, course fees, and expenses related to foam, and training and instruction supplies and materials incurred above normal operating expenses, for annual training as outlined in Section 10.B as mutually agreed upon in advance by all parties. The parties agree that it is intended that participating City and County personnel shall, to the greatest degree possible, be on regular duty and that overtime expenses, if any, shall be kepttoa minimum. C. Annual Table-top and Triennial Drill. All Parties will participate in the Commission's FAA- mandated annual tabletop exercises and the triennial live disaster drill. The Commission shall be the lead agency in the planning and execution of the annual table top and triennial drill and shall pay for any cost, such as overtime expenses, course fees, and expenses related to foam and training and instruction supplies and materials, incurred by the City or the County above normal operating expenses as mutually agreed upon in advance by all parties. The parties agree that it is intended that participating City and County personnel shall, to the greatest degree possible, be on regular duty and that overtime expenses, if any, shall be kept to a minimum. 11. OTHER INCIDENTS AT THE AIRPORT: In the event of other emergencies occurring on Commission property, not covered herein, the City of Roanoke Fire-EMS Department will respond to the Airport as is usual for a business entity being located within the limits of City of Roanoke. Such emergencies might include, but are not limited to, the following: Structural Fires, Flammable/Combustible Liquid Fires, Incidents involving Hazardous Materials, Medical Emergencies and Incidents involving Specialized Rescue 12. AMENDMENT: Unless otherwise provided herein, any amendments hereto, or changes to the responsibilities, procedures, and or liabilities set forth in this Attachment A, shall be only in the form of a written modification to the terms hereof, signed by properly authorized representatives of the Parties, and not otherwise. March 15, 2010 Document Showing Proposed Changes by Amendment No. 3 to Portions of the Roanoke Regional Airport Commission Contract (Deletions in Strikeout, Additions Underlined) THIS CONTRACT made an entered into this the 28t" day of January 1987, by and between the CITY OF ROANOKE, a municipal corporation of the Commonwealth of Virginia, hereinafter referred to as "City", ROANOKE COUNTY, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as "County", and the ROANOKE REGIONAL AIRPORT COMMISSION, a body corporate, hereinafter referred to as "Commission"; UIIITNESSETH: *** ~IG?~ cT~Tlnnl nln 1 v - ~ ~nli ~rJorJ in Tho rid„-s~C ta ~o ° nnnvo~»nno of r~rnr~or~~~ ~ -~_ Q • (`nmmieeinn rloeC ' ~ ~ie~~r~n~ Tho ~ ~i (`nmmieeinn eh~ll ho roimhi ireorl h . i~~~ fnr III of ire nr,or~ n nne~e ~~ ~iro_~nne ~~ ~w ' ° ie ~ i ~ m~r~ of 'I (1 r~rnr~or~~i hoinr~ ° biro c~ ' n nln tCt , . h1 i~ ' lorl h~~ tti°~r ioe horn 'fine *** 17. APPROVAL OF OPERATING BUDGETS AND CAPITAL EXPENDITURES. (a) Prior to March 31 ~ of each year, the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and the City Council of the City.... (b) Prior to March 31 ~ of each year, the Commission shall prepare and submit for approval any proposed capital expenditure to the Board of Supervisors of the County and the City Council of the City.... *** 21. PERSONNEL. *** (h~~r~e~~r~anrl~~i io eor~iinoe eh~ll ho r~rnvirlor~ ~~~ ~~irr~nr i ~ h~~ w ~rni inh r~orennno) ~eeirrnorl ~n biro c~ ' n nln 1 v~Fth ha t tti i i~~c ~o~v ~~~inne Tho ~'i~~i eh~ll ho r . oimhi ireorl fnr ~i ~ e eor~iino h~~ ° (`nmm i ieeinn Tho H1 . eh~l) honnmo ° r~rnr~or~~i of ~° (~'nmmieeinn h i irei i~n~ ~ ~ 7 n~ ~i~ ~~r~n~ Tho H1 ~ ~ ~ . ~~mli~o~ ~~ ~iro_~nnc c~ ° > > . (b}Aircraft Rescue and Fire Fighting (ARFF}services, as required by the Federal Aviation Administration, shall be provided by the Commission or its contractor, provided that in the event of an aircraft accident or incident, the City and County shall provide back up and mutual aid in accordance with the terms of Attachment "A" hereto entitled "Mutual Aid Services for Aircraft Emergencies On and Near Roanoke Regional Airport." The parties agree that they shall diligently work on, complete, update from time-to-time and follow a written Emergency Operations and Mutual Aid Airport Response Plan, which shall be consistent with the terms pertaining to Mutual Aid Services contained in Attachment "A". Such Plan shall be in place by June 1, 2010, and shall be reviewed annually thereafter. In providing mutual aid services, it is mutually agreed that the Parties are each responsible for their own negligent acts or omissions which are committed by them or their agents, ofi~icials, contractors oremployees. Furthermore, tothe extent permitted byapplicable law, the Parties agree to indemnify, defend and hold each other and each other's officers, employees, contractors or agents harmless from any and all claims for personal injury or damages to property resulting from the negligent acts or omissions of each party's own officers, employees, contractors oragents involved in providing services and/or equipment under the terms of this Section of the Contract. This duty to defend, indemnify and hold harmless includes costs or expenses of suit in law or equity and reasonable attorneys' fees. For purposes of this subsection (b}, an employee shall be that person who is on the payroll of any of the Parties to this Amendment No. 3 at the time of any incident giving rise to a claim underthis Amendment No. 3. *** Attachment "A" (Mutual Aid Agreement in its entirety} 2 ACTION N0. ITEM NO. ~ Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2010 AGENDA ITEM; Request to approve the Roanoke Regional Airport Commission Budget for fiscal year 2010-2011 SUBMITTED BY: Diane D. Hyatt Assistant County Administrator APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke Regional Airport Commission is required to submit their budget to the Roanoke County Board of Supervisors and the Roanoke City Council for approval before it can be formally adopted by the Commission. At its meeting on March16, 2010, the Commission approved the attached budget for fiscal year 2010-2011 to be forwarded to the governing bodies of the two localities. The 2010-2011 budget for the Roanoke Regional Airport Commission shows revenues of $7,453,313 and expenditures of $7,353,111. This reflects that airport operations are self supporting and do not require any additional supplement from either the County or the City. This is a 1.4 percent reduction in revenues from the 2009-2010 budget. The Commission also adopted the attached proposed capital expenditure budget program. The capital expenditures total $11,340,000. These expenditures will be funded with Federal and State Grant funds and Commission capital funds. Jacqueline Shuck, Executive Director of the Roanoke Regional Airport Commission, will attend the Board of Supervisors meeting to answer any questions that the Board may have. Page 1 of 2 ~lun~ ~~~ 1~ ~~~~ th+e ~ r~r ~ its it ~r~~ ~!~ ~~~ c~r~ple~~~ o~~ r~~n~ ~~r~ y~rap~itl ~r~r~i~r~ ~c~~~~ a~rp-~. ~'~~~r~vuu~i~l~ ~~ ~~ ~~~r~~ ~~~~~ ~~e+~d~d r~~~~u th~~ ~~~'t, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MARCH 23, 2010 RESOLUTION APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FISCAL YEAR 2010-2011 UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.6 of the Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 17, 2010, a copy of which is on file in the ofi~ice of the Clerk of the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 2010-2011 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the fiscal year 2010-2011 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 17, 2010 report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. Attachment 1 ROANOKE REGIONAL AIRPORT COMMISSION PROPOSED BUDGET FISCAL YEAR 2010-2011 2009-2010 2010-2011 Budget Budget .Percentage EXPENSE BUDGET 1 Operations and Maintenance Expenses A. Salaries, Wages and Benefits B. Operating Expenditures C. Other Maintenance & Improvement Projects Tota'I Operations and Maintenance 2 Non-Oneratina Expenses A. Interest B. Debt Service Total Non-Operating 3 Capital Exaenses A. Capital Projects and Purchases Total Capital Expenses Expenditures ~ Expenditures ~ Change $4,011,224 $4,046,436 0.9% 2,993,395 2,940,537 -1.8% 240,000 57,000 -76.3% 7,244,619 7,043,973 -2.8% 104,194 43,244 -58.5% 81,214 84,894 4.5% 185,408 128,138 -30.9% 89,600 181,000 102.0% 89,600 181,000 102.0% Total Budgeted Expenditures 7,519,627 $ 7,353,111 -2.2% REVENUE PROJECTIONS 10per~ Revenues A. Airfield B. General Aviation C. Terminal Related D. Other Revenues Total Projected Operating Revenues 2 Non-Operating Revenues A. Interest from Debt Service B. Interest on Investments C. State Funds D. Federal Reimbursable Funds E. Gain/(Loss) on sale of assets Total Projected Non-Operating Revenues Total Pro'ected Revenue 2009-2010 2010-2011 Budget Budget Revenues Revenues Change $1,302,877 $1,321,972 1.5% 388,188 396,692 2.2% 4,488,630 4,488,196 0.0% 320, 930 305,108 -4.9% 6,500,625 6,511,968 0.2% 0 0 0.0% 548,162 487,665 -11.0% 372,200 311,680 -16.3% 140,000 142,000 1.4% 0 0 1,060,362 941,345 -11.2% $ 7,560,987 $ 7,453,313 -1.4% ATTACHMENT II Proposed Capital Expenditures (For projects expected to exceed $100,000 in cost and intended to benefit five or more accounting periods) I. Projects A. Replace Airfield Snow Blower: 1. Descri tion: Replace 18 year old snow blower which is in poor condition and very unreliable. 2. Fundin : The cost is approximately $500,000. 3. Anticipated Funding Sources: State Entitlement Funds: $ 400,000 Commission Funds: $100,000 6. Construct Baggage Screening Area: 1. Descri tion: Modify baggage make up area and portions of airline offices toinstalltwo TSA-supplied EDS machines and a new conveyor system to increase efficiency of the baggage screening process. This would not be a full in- linesystem, but would afford a much greater degree of privacy. 2. Fundin : The estimated cost, including the primary project, cosmetic improvements to the airline office areas, expansion of the electrical system, replacement ticket countersand theengineer'sconstructionadministration, is approximately $2,450, 000. 3. Anticipated Funding Sources: State Entitlement Funds: $1,592,500 Commission Funds: $ 857,500 C. Purchase Airfield Tow Behind Snow Broom: 1. Description: Purchase a tow behind snow broom to increase the speed and efficiency of snow removal operations. 2. Fundin : The estimated cost is $190,000. 3. Anticipated Funding Sources: State Entitlement Funds: $152,000 Commission Funds: $ 38,000 D. Terminal Improvements: Phase I: 1. Descri tion: Upgrades to terminal including new gate seating, carpeting/flooring, wall-coverings, ceiling tiles, and rental carcounters; improve lighting; rehabilitate and in some cases expand public restrooms. 2 Fundin : Estimated not to exceed $1,900,000. ~~~~ ~r~itln~~~n ~'un ~ ~~~,!~~ !~rr~~sir~ ends: ~ 4,~! °1. s+~~~ ~n~st~~ ~w ~~"~' ,~ili~ n~~~ ln~~s~ti-n~ f r~liz+ ~~r~~+~r~ nod Air +~ A~ 'i~. ~~i ~~c~n ~ ~n~~r~~ f~ r~~ ~`li~ will n~~lee ~ ll. Ar~t~ ~ ~r~r~~ fir. F~ed~rl Ali ran ~~nd~ ~~~ -r~ir~ ::l~r~n ~~-n ~"un~~ ~mi~~ir~ ~~il ~ur~ ~~ ~~d fin" ~'r~d E~tir~~t~d ~"~1 ~~j~~~ ~`+~dir~ jlsl1 ~~a~.roj.~itylu my ,~14, ~~ ~1,~~, 2 RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION Adopted this 16th day of March 2010 No. 05-031610 A RESOLUTION approving and adopting the Commission's Operating and Capital Purchase Budget for fiscal year 2010-2011. BE IT RESOLVED by the Roanoke Regional Airport Commission that the fiscal year 2010-2011 operating and Capital Purchase Budget for the Commission as set forth in the report and accompanying attachment by the Executive Director dated March 16, 2010, is hereby approved; BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf of the Commission to submit the fiscal year 2010-2011 operating and Capital Purchase Budget, as well as a list of Proposed Capital Expenditures, to the Roanoke City Council and the Roanoke County Board of Supervisors for approval pursuant to the contrac# between the Commission, Roanoke City and Roanoke County dated January 28,1987, as amended. ATTEST: ...-"°-~, ~. ~~ ~ '\ ~~ ~ ~. . l ,. ~. ~~. ~ ~ ,; .: .~. , ,~ ~ r Secr~~ ~~ ~~~ ~ ~. ~, ~ ~1~ , ~ i M ~; ~ , ~~ ~ ~ < ~ ' ~ ~ ~ ¢ !. ~ 1 ~ ''I ~.~ 1 ~. ~N ~ ~ ~ :1 ~~' w^ ~\+ ~, ., ,~~7~ VQTE: AYES: Dooley, Minnix, Porterfield, Stewart, Turner NAYS; None ,~TII~J NCB. 1TE1'' Nth. ~ ~ ~''''~"~„ ,T ~E~LA IUIEETII~ F THE ED F ~FF~""Ef~I~+DR~~ ~JF F~~N+DE ~JNTY, "IR~II~I~- hlELa T THE C~~iE ~~Ii~T' -~M1NlTRATI-~I DENTE EETINC~ DATE: At~ENDA ITEM: ~~~I~ITTED ~Y~ ~~~ ~~~~~ ~~u+~~t ~~ ~~c~~ ~n~ ~~prp~ri funs in ~~ ~~~~n ~~,~4~,1 ~~~n~t ~ F~d~r~l pn ~ant~in~e~ c~~~n ~~r ~~ ~i~n n~ c~~n~~~ur~i~n +~tl~ ~~~n~k~ ~ir~r~-re~nv~a~y~ r~~n Hill P"~~~C ~~ hill L~n~ in ~~ ~i~y o~ ~~l~n~ Paul M. Mahoney County Attorney ~~NTY' ADII~INI~TF~ATM~~"~ ~t~I'~I'E~IT~: ~~I~II'~AR'~ ~ IIV~'~3~II~ATI~I~I~ Tl~~ ~unt~ h ~~~n ~~+~ ~ F~~~ul ~~n ~~n~in~~ +~ant in ~l~e ~~~~n~ ~~ ,~4~~,~~ ~~u~r~~uh ~~ ~in~~nw~ll~ f 'i~ni~, C~r~n~~n~ ~ T~n~p~~r~~~i~n, Enl~a~n~n~~n~ ~~~~~~ ~r ~1~ ~~~l~n end n~~~~~l~n ~ ~~ ~an~ Fair ~r+~~en~r Tail ~r~~ ~~n Hill ~"~~k t lllllill Lin in ~1~~ ~i~r ~~ ~l~r~. Tl~i ~ ~ ~r~in ~ a 1~~+~ ~ ~nillin ~~aj~ v inn ~n~ ~n~~u~~ ~ ~~~n~~ ~~~~ ~r~n Hiill Perk ~~ur~~l~~ ~1~~ i~ ~l+~rn ~n~ ~~i~~+'' ~~ ~~n~~ to E~c~l~~ ~~~C~ TI~i i~ ~ 1 ~ ~~rn r~lrnb~u~~l ~~rant rlh n~ I~~al ~~~~~ ~eq~ui~~~. Tl~e C~aun~ °lll ~~ ~v ~~drrnini~~r tl~i~ ~rnt in ~~~r~~n °~i~l~ ~1~ En~~n~~~n~ ~~~r~ ~r~~c~~~~ ln~~ul. T~h~ ~Il~~c~i~n ~ ~~~~ ~~n~ ~ ~~~d n ~ ~~~n~~nn~~i~an ~~ 1~ ~~~n~ ~~n~n~l~ivn al~n ~v~l~ ~c~ann~~us ~e~~m~nt ~~~~~n ~~ ~rn~rln lo~~li~~i~~~ ~~~DAIL ~~IP"A~T: A~~cp~n~~ ~nc~ ppr~ri~i~n ~~ ~~,~~ ~ ~ in ~~~n~ ~~n~ ~~~~ ~h~ ~~sln n~ ~c~ntr~ii~n tl~i~ ~r~n~ p~~~~e~~. 1 1 A ~~~J~~~~V 1 ~~~rr ~~ r the +~~~~~ ar~~ ~n~~ui~r~ a~ ~~ ~~k~ F~ir~er ~r~~r~ r~ ~~~r~ Hill P~~ dill C~n~~ ~ul~~riz~ ~~~ ~~ A~dr~ii~r~r ~r his ~~i~ ~~ ~~~~~ ~~1~ ~~r~ r~ t~l ~1!~ ~~~i~~~ ~~ ~~ r~~~~~~~ ~~ i~l~~~~~ ~ ~~rp~~ ~f ~h-i~ ~~~. ~~~ ACTION N0. ITEM N0. " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2010 AGENDA ITEM: Request to adopt a resolution setting the allocation percentage for personal property tax relief in Roanoke County forthe 2010 tax year SUBMITTED BY: Rebecca Owens Director of Finance APPROVED BY: B. Clayton Goodman III ~,,, .. 1~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Personal Property Tax Relief Act ~PPTRA or the Act) of 1998 established astate-wide program to provide relief to owners of personal use motor vehicles. The 1998 Act envisioned a five year phase-in of relief expressed as a percentage of the bill related to the first $20,000 of personal use vehicle value. Costs soared and the percentage was frozen at 70 percent since 2001. In 2004 and 2005, additional legislation was passed to amend the original Act. This legislation capped PPTRA at $950 million for all Virginia localities for Tax Years 2006 and beyond. PPTRA funds are allocated to individual localities based on each government's pro rata share of taxyear2004 paymentsfrom the Commonwealth. The County'sshare of the $950 million is $12,229,857. At the December 20, 2005, board meeting, ordinance 122005-10 amending the Roanoke County Code by adding a new Section 21-225 to provide for the implementation of the 2004-2005 changes to the PPTRA of 1998 was adopted by the Board of Supervisors. Page 1 of 2 ~~ ~ i~ ~~ Tlh~ ~I~II1'' ~~ ~~~ ~~T a~l~~~tlr~ ~'t~~ V~~~~~ ~~ tat +~ ~a~~l~~t~ t~1 't~v r~i~~rumr~t rats. T~~ ~'~~~I sees ~t~ri~a tr~r~d~ r~ a ~i~ ~-~ar rl ink ar~r~e ~~ a~~lte ~~~ ~~tiv rei~rr~r~~r~et rats. T~~ et~~1~ r a~~ulatir~ ~~~ rats i~ ~~ r ~a~ ~~~ ~r ~u+~~~rin ~aliitii~e~ ~r~ ~~!, ~ur~t eta ~~~ th~~ ~'~~ -~Iaic~n ~~ ~~ +Iu~u~~at ~~ ~f~t~ ~ir~~ur~r~nt ra~+~ TIC rats fir the ~~~~ ~a ~1,~' p~r~nt a~~ the ~'r~n "ir~r~ ~a ~.?1 p~+~~r~t Thee +~allatic~~ r tc~ +~r~ a+~~urat and tl~~ art ~Ile~t~ its t alultir ~~~ alit ~ ~ Id +~th~- ~f p~r~r~al ~rer ~Ilt~n err ire lay. Ire ~'~ , ~~~r~ n ~~~~ur~tgr ~taf~ rt the ~'etie rir~~~a~eer~t rats ~~e~ ur t~~ PP'T~ ~N~at~r~ rrndel. T"~+ ~er~er~ta ~~ ~~r~i~ar t t~se I~iti that are ready to aat their r~l~ir~~. Tie rats ~ t~ ~~ ~~ ~. ir~r~t r~ T~~ T"r ~ ir~t~ . r~r~. the ~~rd i~ r~ire~ b ~h~ Mate a~~~iy a~ a re~l~utir~ ettir~ the ~r~~r~tae r+~~ti+~r~ i~ rr~al ~-ro~e r that r~ar~ Thy t~h~d r~~ltir~ ~~tali~h~~ the r~r~ta+~ r~t~ti~r~ at ~!~! ~r~er~t +~r ~ "~ taxi -ar. ~'I~~A~ ~~I~'A-~T ~'h~ ~r~enta~ r~d+tir~ i,~ ~~i~uiat~ t di;~tri~~ut th+~ ~ ~~~~~~ a~' ~~I~~C ra~nut ai%~atir~ r th+ tat ire the rr~arwwn~r ~~~ri+ av-+w Th~r~ will b~ ~~~am~ tir~ir~~ +d~lay~ ins the r~~i~t ~~ the ,~tat~ f~ur~, ~ir~~ they' r r~ ire r~i~ ire the ~~ilir~ i~al year ~1 ~-~~1 ~ brut ~ gill ~~ ali t+~ ~~r!~ the ~~r~d~ ~~ t~ the ~~~ ~ y~r r rein ~r~~ that r et gill b~ar~~+~. ~ta~f r~e~~iere ~~~ a~~u~~°~ ~~u r~~ rer~~r~ ap~ti the atthe ~e~l~ati ~v1~ ~a~li~h~~ the ~r~~r~tage r~~tivr~ ~r ~~r~~r~ar~ ~r~~~~' ~ r~li~~ at ~~ p~rce~t fir Fare ~ur~ty~ fir the ~ t~~ year. i~"a~ ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 23, 2010 RESOLUTION SETTING THE ALLOCATION PERCENTAGE FOR PERSONAL PROPERTY TAX RELIEF IN ROANOKE COUNTY FOR THE 2010 TAX YEAR WHEREAS, in accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly and as set forth in item 503.E (Personal Property Tax Relief Program or "PPTRA"} of Chapter 951 of the 2005 Acts of Assembly and qualifying vehicle with a taxable situs within the County commencing January 1, 2010, shall receive personal property tax relief; and, WHEREAS, this Resolution is adopted pursuant to Ordinance 122005-10 adopted by the Board of Supervisors on December 20, 2005. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROAN OKE COUNTY, VIRGINIA, as follows: 1. That tax relief shall be allocated so as to eliminate personal property taxation for qualifying personal use vehicles valued at $1,000 or less. 2. That qualifying personal use vehicles valued at $1,001-$20,000 will be eligible for 69.89 percent tax relief. 3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 69.89 percent tax relief on the first $20,000 of value. 4. That all other vehicles which do not meet the definition of "qualifying" (for example, including but not limited to, business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. Page 1 of 2 5. That the percentages applied to the categories of qualifying personal use vehicles are estimated fully to use all available PPTRA funds allocated to Roanoke County by the Commonwealth of Virginia. 6. Supplemental assessments for tax years 2005 and prior shall be deemed `non-qualifying' for purposes of state tax relief and the local share due from the taxpayer shall represent 100 percent of the assessed personal property tax. 7. That this resolution shall be effective from and after the date of its adoption. Page2of2 ACTION N0. ITEM NO. `~ ~ ~ ~Ja, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2010 AGENDA ITEM: Ordinance amending Article II. Noise of Chapter 13 Offenses-Miscellaneous of the Roanoke County Code to provide for revised definitions, exceptions, specific prohibitions and penalties SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATIGN: The proposed amendments are in four categories: ~1 }improving and clarifying certain definitions, ~2} expanding or clarifying certain exceptions, including an exception for certain commercial and industrial activities, ~3}expanding certain prohibitions and ~4}changing the penalty provisions. On March 10, 2010, the Board held a work session on staff recommendations for amendments to the noise ordinance. The Board directed staff to prepare an ordinance and place it on the Board's agenda for action at this meeting. On January 13, 2009, the Board of Supervisors held a work session on amending the County's Noise Ordinance Article II, Chapter 13 of the Roanoke County Code}. At that time the Board considered replacing the specific prohibitions in the County Code with an ordinance based upon decibel meter readings. After this work session the Board decided to take no action. On October 13, 2009, the Board held another work session, at which it was the consensus of the Board not to replace the existing County ordinance with a decibel meter reading based ordinance. The Board directed the County Attorney to prepare amendments to address the judicial concerns, but to retain the existing enforcement structure based upon specific prohibitions. Page 1 of 2 r~ ~~~`~" ~E~I~~N~~-fiM r~~r~~ ~ nai~ i~r ~ ire ~r~~ ~ ~~~I t~ ~~+~ re~ir~~ r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 23, 2010 ORDINANCE AMENDING ARTICLE II. NOISE OF CHAPTER 13 - OFFENSES-MISCELLANEOUS OF THE ROANOKE COUNTY CODE TO PROVIDE FOR REVISED DEFINITIONS, EXCEPTIONS, SPECIFIC PROHIBITIONS AND PENALTIES WHEREAS, a recent decision by the Virginia Supreme Court has made it necessary to amend Roanoke County's noise ordinance; and WHEREAS, the Board of Supervisors has held three work sessions over the past fourteen months to review various alternatives and to consider recommendations from citizens and County staff; and WHEREAS, the Board of Supervisors has determined that public health, safety and welfare require these amendments to the Roanoke County Code; and WHEREAS, that the first reading of this ordinance was held on March 23, 2010 and the second reading was held on April 13, 2010. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following sections of Article II. Noise of Chapter 13 - Offenses- Miscellaneous of the Roanoke County Code be amended to read and provide as follows: Sec. 13-18. Definitions. 1 6 The following words and phrases, when used in this article shall have the meaning assigned to them in this section. Emergency work shall mean work made necessary to restore property, public or private, to a safe condition following a state of emergency or a local emergency as defined by the Commonwealth of Virginia Emergency Services and Disaster Law of 1973, Chapter 3.2 of Title 44 of the Code of Virginia, 1950, as amended, or its successor, or work required to protect persons or property from immediate exposure to danger, including work pe ormed by the ; ~ ~ '" ~~~ i~ ~ ,,,,,,,,,, ~i ~ ~i ~ ~ ~ ~ ~ or by public service companies when emergency inspection, repair of facilities or restoration of services is required for the immediate health, safety or welfare of the community. .~ iii ~ ~ ~~ i.. ~ ~ ~ i` ................ ................ nnnninnni 9 ' ..........................................................i II III II i nnn Illlllllllllllllnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnllllllllllllllllnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnllllllllllllllllnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnllllllllllllllll nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnnnnnnnnnnnnnnnnnnnnnnn nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn Illlllllllllllllnnnnnnnnnni ~~ Motor vehicle shall mean aself-propelled vehicle including passenger cars, trucks, truck-trailers, semitrailers, campers, racing vehicles, and any motorcycles (including, but not limited to, motor scooters, mini-bikes, all-terrain vehicles and three-wheelers} as defined in section 46.2-100 of the Code of Virginia. Noise disturbance means any sound which ~a} endangers or injures the safety or health of any person; (b} ~ ~~ iii ~~ ~ ~~ °~ ~ ~ ~ ~ ~ ~ ~~ ~~ ~ ~ ; or (c} endangers or injures personal or real property. Person shall mean any individual, corporation, cooperative, partnership, firm, association, trust, estate, private institution, group, agency or any legal successor, representative, agent or agency thereof. 2 6 ~° II a ~~ I I ~ I ~ "'m III III" " III n III ~~ I ~ ~ I ,. nnnnnnnnnnnnnnnnnninni nnnnnnillnnnnnlllnn nnnnnnnnnnnnnnnnnnnnnnnil nnnnnnnnnnnnnnnn ~ ~ ~ ~ I i ~~ ~ ~ i II~ III ~ i ~~~ I~~~ ~~~~~~~~~~~~~~~~~~~~~~~~ u ° II i I Sec. 13-19. Exceptions from this article. The provisions of this article shall not apply to: (1} The emission of sound for the purpose of alerting persons to the existence of an emergency or to the emission of sound in the performance of emergency work; (2} Music, bells, chimes or other sounds which are emanating from a church, temple, synagogue or other place of worship; (3) Sound generated from school or county sponsored athletic or recreational events, ~~~ ~~ ~~ ~~ w ~~ ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, II ( } Sound generated by activities which are an official or approved part of any county or state approved or licensed ~ __,festival or activity, provided such exemption shall terminate at 10:00 p.m.; } Sound enerated in commercial and industrial zonin districts I` Il n ~ A m 3 6 ,, ~~~which are necessary and incidental to the uses permitted therein; and (~ } Sound for which a waiver has been granted in accordance with section 13-23 of this article,,k,,,,, ,~,,, II i~ i i ii i i I i I i .~ .~ \ III ' 'III m °m I ~ I it I Sec. 13-21. Specific acts as noise disturbances. The following acts are declared to be noise disturbances in violation of this article. ~~~~~ III II. ~ ~ ~ ~ ~ ~~ ~ ~ ~~ (1 } Engaging in, or operating or causing to be operated any equipment used in the construction, repair, alteration or demolition of buildings, streets, roads, alleys or appurtenances thereto between the hours of 10:00 p.m. and 7:00 a.m. the following day. (2} Repairing, rebuilding or modifying any motor vehicle or other mechanical equipment or device between the hours of 10:00 p.m. and 7:00 a.m. the following day in a manner so as to be plainly audible ~ , ~~ ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, ~ ~ ~~ / ~ ~ ~ III III I~~n~~~~ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ~~~~~~~~ (3} Loading or unloading trucks outdoors within one hundred (100} yards of a resides i '1 ~„ between the hours of 10:00 p.m. and 7:00 a.m. the following day. 4 6 (4) Sounding the horn or warning device of a vehicle, except when necessary as a warning during the operation of the vehicle. (5} Operating or permitting the use or operation of any ~~~ ~~ ~~ ~ ~ ~' ,~ instrument, w " ~~ ~~ „ „~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ~ ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ or any of er evice or t e pro uction o sound, ~ ~°°~ ~° hni ire of 'I (1.(1(1 r~.m. ~n~ 7.(1(1 ~.m, ~° fnIInlA,~nn rl~1i~ at a volume sufficient to be plainly audible ~ , through partitions common to two (2} residences within a building or plainly audible at fifty (50) feet ~ ~ „from such device ~~~ ii~~ (6} Using or operating a loudspeaker or other sound amplification devices in a fixed or movable position exterior to any building, or mounted upon any motor vehicle or mounted in the interior of a building with the intent of providing service to an exterior area for the purpose of commercial advertising, giving instruction, information, directions, talks, addresses, lectures, or providing entertainment to any persons or assemblage of persons on any private or public property, between the hours of 10:00 p.m. and 7:00 a.m. the following day. (7) Using or operating any motor vehicle without factory installed mufflers or their equivalent, on any public street or road in the county or on private property within a residential zoning district. (8) Using a radio receiving set, an audio cassette player, a compact disc player, or other device for the production of sound in a motor vehicle at a volume sufficient to be plainly audible at fifty (50) feet ~ from such vehicle. (9} Failure to deactivate an alarm system plainly audible at fifty (50} feet , °~ ° ~ „from such alarm within such reasonable time as is established by section 16-23 of this Code. (10) Commercial vehicle and trash collection vehicle operation. The operation of a commercial vehicle or trash collection vehicle between the hours of 10:00 p.m. and 7:00 a.m. in such a manner as to be plainly audible at any residence one hundred (100) or more yards away. Sec. 13-22. Penalties. 5 6 ' ,,,,,,,,,,,,,,A violation of any provisions of this article shall constitute a Class ,A misdemeanor. Each separate act on the part of the person violating this article shall be deemed a separate offense, and each day a violation is permitted to continue unabated ~, „ I ~ ~ ~ ii i ~ ~ ~u ~~~~~~~~~~~~ ~~ ~~ 2~~~ ~~~ ~~ ~~~ ~ ~ ~~ ~~~ ~~~ II III ~~ ~ ~ I III ~~ ~ I ii i ~ i" ~ i i ~~ I I 2. That this ordinance shall be effective from and after the date of its adoption. 6 6 ~TI7/~ ~s ITEM NO. T RE~~~~ I'EETII~~ ~ THE ERA ~" ~~'E"I~f~~ ~ RI~N+~E ~!~1NT`~, Vlf~~ll"~I~ HELD ~-T THE RC~-H+~'E +~~I~T ~~IN~II"~I~TI~TI~J ENTEF ~~ ~~~~~~ ~~~dimn ~u~~i~'i~n~ t~. ~~~°~i~nr ~~ ~~~~,~r~~ ~ar~str~~tic~rn ~r~~ t+~~ ~~ ~i~~r o~ f~~~m~+~~~ ~I~~~~ul~ p~r~p~~ ~wr~~~' k ~ ar~~ak~ ~~~~~~- ~c~rd ~ ~~up-~isv~~ 'i~ny~~rd P"a~ r~,~l~~n~nt cad ~~ E~~kl~ ~~ Erid~~~ ~~r~u~uu~r~ I~~. ~~ ~, ~-~r ~I~c~~ ~~~~ ire I~~~~~~ ~~r~~ke ~ ""i~t~~ M~~i~~~~ii~l ~i~~~ict L~r ~'illir~ L~~d~~~~ r~~i~~'P~rk P"I~n~nr E~~ H~ilip ~i~~~r ~~' E`~k~, R~cr~~ti~~r ~r~~ T~auri~rrti E. ~I~~n ~ca~n III ~~~~r Adnrninri~~r~~ ~~~1f ~-C~I~~~~T"~AT"C~~~ ~~I'Eh~T~: ~iI~~II~~~ ~ ~F"~~I~J4T~: T'~~ i~~ ~~ ~~-r~k~ i~ r~~~~~~in~ ~~~t ~I~ E~ard ~ ~~u~~vi~~~ ~~~ t~r~p~~r~- ~t~~~~i~r~ ~~rnu~nt~a~~~~ ~~~~~~ ~f~~°~i~ir~c~ ~~~np~t~rr ~~~~~ ~ ~~n~y~ ~ro~yr wi~l~i~ V'i~~~r~ P~I~ ~u~rir~~ I~ ~~,~I~rc~r~~~~ f t~~ B~rkl° ~~ Eri~~e ~~~ ~I~~d~e ~~ek. 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'~ aN N ~ ~ z O U N c ~ 4 07 a (L x ~ ~ ~ Z U Z W ~ ko~ .s-,~ 00 N . - z ~ ~j O W U d D a ~ ~ ~ o0 a ~z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MARCH 23, 2010 ORDINANCE AUTHORIZING THE GRANTING OF A TEMPORARY CONSTRUCTION EASEMENT TO THE CITY OF ROANOKE THROUGH PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS AT VINYARD PARK TAX MAP NOS. 061.05-02-01 AND 060.12-09-01) FOR THE REPLACEMENT OF THE BERKLEY ROAD BRIDGE, STRUCTURE N0.8015, OVERGLADECREEKINNORTHEAST ROANOKE, VINTON MAGISTERIAL DISTRICT WHEREAS, the City of Roanoke, Virginia (City) requires a temporary construction easement for obtainingcemporary access to Roanoke County propertywithin Vinyard Park in connection with the replacement of the Berkley Road Bridge over Glade Creek, all as shown on the plat entitled "PLAT SHOWING TEMPORARY EASEMENT TO BE DEDICATED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS -CITY OF ROANOKE, VIRGINIA" (Exhibit A}, dated February 17, 2010; and WHEREAS, granting this temporary construction easement will have a minimal impact upon County-owned property during the course of this construction projectand will result in safer pedestrian travel across the new bridge between portions of Vinyard Park currently separated by Berkley Road; and WHEREAS, the proposed replacement of the Berkley Road Bridge will serve the interests of the public and is necessary for the public health, safety and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, theacquisition and dispositionof real estatecan beauthorized onlybyordinance. A first reading of this ordinance was held on March 9, 2010, and a second reading was held on March 23, 2010. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be temporarily surplus, and is hereby made available for other public uses by conveyance to the City of Roanoke for a temporary construction easement. Page 1 of 2 3. That donation to the City of Roanoke of a temporary construction easement for the replacement of the Berkley Road Bridge, as shown on Exhibit A attached hereto, with a new bridge structure which will also provide fora 5' wide sidewalk with railings is hereby authorized and approved. 4. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. Page2of2 ACTIGN NG. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2010 AGENDA ITEM: SUBMITTED BY: APPROVED BY: Grdinance authorizing conveyance of a 20' water line easement and a 10' temporary construction easement to the Western Virginia Water Authority ~WVWA} through tracts 1A Tax Map No. 061.05.02-02}and 2A Tax Map No. 061.05-02- 01 } of Vinyard Park, Vinton Magisterial District with a request to waive policy for the granting of easements across County property and authorization to enter into negotiations on a Memorandum of Agreement with WVWA Paul Mahoney County Attorney Janet Scheid Greenway Planner B. Clayton Goodman III~~ County Administrator CGUNTY ADMINISTRATOR'S COMMENTS: SUMMARY of INFORMATION: In 2009 the WVWA approached the Roanoke County Department of Parks, Recreation and Tourism with a request fora 20' wide waterline easement through two properties in Vinyard ll, an east County park. The proposed easement is approximately 49,097 square feet or 1.13 acres. The purpose of this proposed waterline interconnect is to provide a backup water source forthe Bonsack area from the Falling Creek watersystem. The cost of this project is estimated to be $207,000. This attached ordinance authorizes conveyance of the 20' waterline easement from Roanoke Cvuntyto the WVWA. A 10'temporary construction easement adjoining the 20' permanent easement will also be granted to the WVWA for use during the actual period of construction of this new waterline. In December 2007, the Board of Supervisors adopted a policy far the granting of Page 1 of 2 ea~ernent~ ~~~~ ~~~n~ re~~ e n ~i~ ~~~~ e ~ ~~ easernen n~l+~n a~ni~~trati~, errni n fan revie~ fee, ~errn~un~~n ~ ~e~n~~vrr ea~ernen~s ee, n~~~~i~n and re~ee~nc~ fees - ~a~l bwe ~~~, ~ ~. ~eal~in tai ere pain this ~reernen~ and ~-tainn the nee~ary ar~al~ uhd ~a~e erne rne, ~ r~~rr~~nen~ t~w~ ~c~an+~e ~ntr ire ~~e ~eer~7 easeren ~I~yn+~ aree~danate'~ a ~'r~~terline~easernen~ ~n'i~nrard F~arke ~ T~ ~~~ II n~tr~u~ti~~n ~f ~i~ rajie~t ~ ~e~~n in early ~~riinci ~1 along ~~~~ ~e ri~e rep~l~ernen~ ~r~~et ~n ~er~cle a and wi tl'~e ~s oaf ~err~~c~rry v~aerliine~ ~~ ~"~-T: nn~vwn a i~ erne ~-~..T~'TI'E~: p re Ise r~nan~e give ~e ~~' e~eent tali n~ nae lie ~~ ~erline ease~ier~ ~~ al~r~e ~er~rary ~~' ~~n~r~ivn e~en~en alnn e errnanen~ eaernent and ire~t ~~~ ender into ne~~kia~wn~ a `°n-~l~ar~e" ea~ernen~ exchange ~reernent ri~l~ ~e -~l~+~rity t~~ ~e k~~g + tie ~a~r~ ~c~r a~~r~val. ~. ~+~ n~ a-rve the c~rin~n~e. ~~ ~af~ re~rnrnenc~~ r~lternatiu~e gage ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MARCH 23, 2010 ORDINANCE AUTHORIZING CONVEYANCE OF A 20' WATER LINE EASEMENTAND A 10' TEMPORARY CONSTRUCTION EASEMENT TO THE WESTERN VIRGINIA WATER AUTHORITY (WVWA) THROUGH TRACTS 1A (TAX MAP N0.061.05-02-02~ AND 2A (TAX MAP N0.061.05- 02-01) OF VINYARD PARK, VINTON MAGISTERIAL DISTRICT WITH A REQUEST TO WAIVE POLICY FOR THE GRANTING OF EASEMENTS ACROSS COUNTY PROPERTY AND AUTHORIZATION TO ENTER INTO NEGOTIATIONS ON A MEMORANDUM OF AGREEMENT WITH WVWA WHEREAS, the Western Virginia Water Authority (WVWA} requires a permanent waterline easement and a temporary construction easement for construction of a new waterline interconnector through Vinyard Park to provide backup water service to the Bonsack area of Roanoke County from the Falling Creek water system, all as shown on the plat entitled "EASEMENT PLAT FOR WESTERN VIRGINIA WATER AUTHORITY SHOWING THE CREATION OF A NEW20' WATERLINE EASEMENTAND A NEW 10' TEMPORARY CONSTRUCTION EASEMENT THROUGH TRACTS 1AAND 2A, VINYARD PARK, SITUATE OFF BERKLEY RD, VINTON MAGISTERIAL DISTRICT, ROANOKE COUNTY, VIRGINIA," (Exhibit A}, prepared by Parker Design Group, dated November 2, 2009, and revised March 1, 2010; and WHEREAS, the Roanoke County Board of Supervisors adopted a policy for the granting of easements across county property in December, 2007, which established a permanent easement fee of $2.00 per square foot and additional administrative and inspections fees; and WHEREAS, the enforcement of the County's established permanent easement fee for the easement acreage requested by the WVWA necessary for this project would increase the estimated project cost to WVWA by more than fifty percent (50%); and WHEREAS, it is in the long-term interest of the citizens of Roanoke County to waive the county's previously established easement fee so as not to delay this waterline extension project of the WVWA; and WHEREAS, past experience and future expectations are that the County and the WVWA will continue to need easements on the property of the other party for greenway Page 1 of 3 extensions, among other projects and forwaterand sewer line extensions or relocations. Therefore, it will be in the mutual interest of both the County and the WVWA to develop a Memorandum of Agreement to mutually benefit the citizens of Roanoke County without the need to exchange the payment of funds between these governmental entities in the normal course of their operations; and WHEREAS, the proposed easement will serve the interests of the public and is necessary for the public health, safety and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, theacquisition and dispositionof real estatecan beauthorized onlybyordinance. A first reading of this ordinance was held on March 9, 2010, and a second reading was held on March 23, 2010. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is hereby made available forother public uses by conveyance to the Western Virginia Water Authority (WVWA) for the provision of improving water service to the Bonsack area of the county by construction of an interconnection with the Falling Creek water system. 3. That donation to WVWA of an 20' permanent waterline easement for construction of a new waterline and related improvements, and the temporary conveyance of a 10' temporary construction easement, within the easement areas designated on the above-mentioned map, attached and incorporated herein as Exhibit A, on the County's property known as Vinyard Park, Tracts 1A and 2A, to provide water service to the Bonsack area, is hereby authorized and approved and any easement fee which might be imposed under the county's permanent easement policy is hereby waived. 4. That county staff is directed to enter into good faith negotiations with WVWA for creation of a Memorandum ofAgreementorsimilardocumentto achieve a "no-charge" easement exchange of comparable properties for future approval of the Board of Supervisors. 4. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be Page 2 of 3 necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. Page 3 of 3 ~..-~ w (~ ~ } ~ NNN I dN ~'~ aoiw- fn z x m O~ () •~ ~~ M t°A i x 4 v ~ c ,,~, ~ .. dM .x W W~ N`' mvU p xx .~ b~ O ~. v = '" ~ ~ o o L h r~ a,: W Hm~ O ( ~~c ~. c~~ `fide ~ ~i~yu Z O Z `°a ~ li (~ Z 1~ F. 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O ~ ~ I ) ~ ~,.^, j 11 II h II ~ ~aa~cOv I (I I ~ o Y~ .. o~ V Q ~-. [~ .,i U N ~ ~ I ~ ab~~z it ~~ ~~~ko fi a Q~ ~~ ~ /~~~ ~~ ~ ~ ~ ~° ~ ~d I~ ~ ° ~ ~ Q ~~~ ~ ~ ~ ~ II II ~~ p ~ ~ III ~~ ~Q~-~x~v N v ~ o ~ ~~ ~ ~ N .. I ~ Q ~ O ~ a W 0 ~ Q ~; o ©~ O ~~ NUS ~ 4 Q NoM~D1D~ ~ Ho ~ RU Q~a ~jl t~' H ~N~DM~O~ H ~" a tWY N `'' 0] Qr -,~ ~ 4, ~ W ~ ~~ ~ k tij .,. "ti -~ ~ W W W W ~ i W ~ O to F. 2 ~~ I ~±F ~ ~ ac ~ o d- .y. ~t N to ~ ~ ~p~2 ~` ~ 4.Cu~j~Z W N tU ~ N ~D'3' o R~~ Qgq 4 ~~..~Q W ~ ~!' (~ d' to ~ Cl ~`'~w~) ~~ g~ p ~~ ' ~ ~ Q~ z Z Z Z Z Z Z a ~ ~ ° -~ CV 0~ 'I i~~ 3 J N~f't~iDrfA N ~ ~~ ~~ 1~ ~~ ~ a 1 I ~ S 4470'20" E 54350' TOTAL. ~.~ _ _ _. ~ '~` ~" 449.89' 93.81' ~ a W ~ 1 ~ ~' `~ PROPERTY OF o ~ ~~~ ~ N ~ 11~RT 1 ~ fRANI,~S ~ rUAM~pWG ~ ~c ~, O ~ °~ D.B 1760, PG. 1580 0 f i~ ~ I ~ .. tAX ~ 7020104 ~. z ~ ~' ~' Q W o ~ (ROANOftE C1TY) ~ ~ ~ a ~ ~ ~ ~;~~ h ~~~ ~~~ ~ U~~~ I I ~~ I I v ~ oa I I I ~ ~'~ ~ ~ o .~~- - - .- PROPERTY OF ~ ~ w j I l ~ ~~ ~ REBECCA G RI~iU~DS ~ w w o J $ ~ 1NST ~ 050019844 ~ ur = ~ ~ I Q ~ TAX ,~ 7020103 w ~ ~ o ~ I // a 570.17' 1 ~ (ROANOKE CITY) ~ z U I ¢ I ~ ~~, Iwo ~ ~ I~ ~""' N 4474'17' W 670,17' TOTAL--- . ~ N 4377'38" W 77716' ~' wc~© I ~ I I a I ~~ ~ ~~~ i ~~ i~ I 4~ ~ M j~`~ ovr~ ~ ~ jw. 1 0~ a ~ ~ I ~ ~ ~N~ ~ i } ~n h. W "~~ O SoO.NhOU. 11) +~a~`Qgp U~~~d S ~y~,q W ~~~ °~tl"ko r Qa I a ~~ka ~ ~ ~r~ ~. ~' °v c ° I sw- Prepared and Recorded By: Western Virginia Water Authority Consideration: 0.00 Dollar 601 s. Jefferson st., Suite 300 Roanoke, Virginia 24011 Return to same address noted above Tax Map No. 061.05-02-01.00-0000 & 061.05-02-02.00-0000 Exemptions claimed: Grantee is exempt from recordation taxes and fees pursuant to Section 58.1-8ll(A)(3) and (C)(5) of the Code of Virginia (1950), as amended. NOTICE TO THE CLERK: When indexing this instrument, please refer to the Western Virginia Water Authority Berkley Road Waterline Relocation project. THIS EASEMENT AGREEMENT, made this 1st day of March, 2010, by and between ROANOKE COUNTY BOARD OF SUPERVISORS, of the Commonwealth of Virginia (whether one or more, the "Grantor"); and the WESTERN VIRGINIA WATER AUTHORITY, a water and sewer authority created pursuant to Chapter 51 of Title 15.2 of the Code of Virginia (1950), as amended ("Grantee"). WITNESSETH That for and in consideration of the sum of Zero Dollars ($0.00), paid in hand at and with the execution and delivery of this Easement Agreement, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, the Grantor does hereby GRANT and CONVEY with General Warranty and Modern English Covenants of Title unto the Grantee, its successors and assigns, the following described easements, to-wit: A new twenty foot (20') RIGHT and EASEMENT and a ten foot (10') temporary construction easement, to construct, install, improve, operate, inspect, use, maintain, repair or replace a water line or lines together with related improvements including slope(s), if applicable (collectively, the "easement"), together with the right of ingress and egress thereto from a public road, upon, over, under, and across those tracts or parcels of land belonging to the Grantor, acquired by deed dated October 20, 2004, and recorded in the Clerk's Office for the Circuit Court of the County of Roanoke, Virginia, as instrument number 200419172, and designated on the Land Records as Tax Map No. 061.05-02-01.00-0000 & 061.05-02-02.00-0000 (the "Property"). The location of said easement is generally described on the exhibit attached hereto as "Exhibit A" and by this reference made a part hereof (the "Plat"), and more particularly described as being centered over the constructed water line or lines. The Grantee agrees to restore and repair any actual damage to Grantor's property which maybe directly caused by the construction, reconstruction, or maintenance of said project except as hereinafter provided. The Grantor agrees that the Grantee will not be expected to restore the Property to the identical original condition, but rather as near thereto as is practicable to the condition at the time the easement was granted, and that the Grantor will cooperate with the Grantee in effectuating such restoration. It is expressly agreed between the parties hereto that the Grantee and its agents shall have the right to inspect the easement herein granted and to cut, clear, and remove all undergrowth, obstructions, or improvements lying within, upon, or adjacent to said easement, that in any way endangers or interferes with the proper use of the same. The Grantor covenants that no building or structure shall be erected upon or within the easement herein granted or placed in such location as to render said easement inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The Grantor acknowledges that the plans for the aforesaid project as they affect the Property have been fully explained to Grantor or Grantor's authorized representative. The fixtures, facilities, lines, utilities, and any other improvements placed upon, under, or across the Property by the Grantee shall remain the property of the Grantee. The easement herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which maybe acquired in Page 1 of 2 the future. The Grantor covenants and agrees for themselves, and for their heirs, successors, successors in title, executors, legal representatives and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the easement herein granted. The grant and provision of this Easement Agreement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. To have and to hold unto the Grantee, its successors and assigns forever. WITNESS the following signature(s): GRANTOR: ROANOKE COUNTY BOARD OF SUPERVISORS By: Title: COMMONWEALTH OF VIRGINIA COUNTY OF ROANOKE to wit: The foregoing instrument was acknowledged before me this day of 2010, by , of the Roanoke County Board of Supervisors, on behalf of said entity, Grantor. Notary Public My Commission Expires: My Registration Number is: GRANTEE: WESTERN VIRGINIA WATER AUTHORITY By: J. Greg Reed Title: Director of En in,~ eerin Se,~ ryices COMMONWEALTH OF VIRGINIA CITY OF ROANOKE to wit: The foregoing instrument was acknowledged before me this day of 2010, by J. Greg Reed, Director of Engineering Services for the Western Virginia Water Authority, on behalf of said corporation, Grantee. Notary Public My Commission Expires: My Registration Number is: Page2of2 ~~II~Y ~F I~I~RT~~ "~~r~~~r ~ i~ ~~~~u~e~ that Lu~~i ~~~huurt ~ ~~a~i~t~~ ~ t'~~ ~~~ ~~~ri~~ ~ It~rr~t~t~ t~ ~-n+~II ~~I J!r~ni~e ~t~t~r~ n~r~ssi~r~. ~r~fir~ti~r~ f this ~~~~ir~tent ~ fee I~~~d ~ the ~r~~~t ~~~. TI~~ ~~~ ~ 1rina etior~ ~rt~n t t~-~ p~~it~t oaf Itrr~t~ ~r~r~~~c~r~ ~~~~-~~w h~~~ur ~ r~ f ~~~~,~ ~dri ~dir~l I ~c~~r~rr~ir~ i~e~. ~~~ ^ ~~~ ~ ~M~ ~~4.. ~~~. ~ / ~, "K ~R~, ~71 ~ ~ 'AIIN~ ~A~ ~~ N ~~ill t ~~ ~ ~ ~~~~ h ~~ ~ f J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT TEE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 23, 2010 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J-CONSENT AGENDA IT ~~~~~~ ~~~ u~ ~ ~~,~ervi~sar~ ~~~r~~k ~r~~r, "1li~r~~i~n~~,~ 1~~at rtr~ sip f ~~ ~e~ h ~r f ~~~~risrs r ~~~~ ~~~ s r~~ ~ Ian ~! - ~~~~~~ ~~ ~, r~~ ere~w" ~~ ~~~~~ ~~ to ~ r s~r~~l~ set f~ ~~ ~~~ ~~ei~ ~~~r~~e ~ter~s ~~u~~~ i~lsve~ s fll~: ~-~~~~~~~ ~ r~i~n~~utes ~ per ~~'~ ~~r~ti~~u ~~` ~~r~~~~~n~~ ~e ~~ "~I ~reer~~ ~r~~s~n rye l~ ~~~l ~~r~i~~ e+~u~i~n ai~sin ~~ ~~~~ 1.~~~~"1~~~ rerNn ~ee~ res~l"I~~I~ ~e~~~~~~r~~ ~ reset r~ rsrmu~ r~~~r~er~, ass ~~ rir~ennre r~ r~~er~~re ~r the r~ ~~rvisors ~ r~ ~~~~ F"~e Tr~rr~ ~i ~~1~i~eri~~ s~r~ ACTION NO. ~~ ~I~NT,1lll~llr~ I~~LC T TII~ A~I~I!~.~ ~N~ ~II~IINI~T`II"~ DENTE EET~V~ TE ~'N ITEI ~J~N~~TTE ': -~~'~ ~r~i~rr~+~i ~pp~~firr~r~~ ~h~ ~k 111 ~~~~~ ~~ii~~i~~ ~~ ~r~~ ~Iler~ F~~inal ail ~ic~~ ~r~~i~~ir~ ~~ . ~It~ ~~ III ~T ~-C~II~T"RAT+~'~ ~C~M~EIT~: ~~~ F ~~ T~ ~~ VII ~r~r~w ~r~~u~~~i~~r~ ruin I+~~ r~tin+~ ~~ Il~~ , ~ ~ i w ~~ c~r~~~~ tl~ ~ ~c ~c~ ~Inkenshi i ~ wr~uld ~~ willing + ~~~ n dditi~nl r. TIC ~I~rk ~~t~ ~r~ ~lan~ns~i~, ~~ pr~~d ~i~ ~esir~ c~ ,~rv ~ain. I~li~ new I~r~-~~r ~~rr~ will x~ir ~ it ~ ~ ~. ~ar~~irr~%+~n I ~-~in~n~r~t w ~I~ pan ~I~~ ~n~~nt ~-n~, ~-n~- II '~~in~u~ ~J~ur~~~iil ~~~~~rn ~t~nn~im~~~~~~~~~ ~Ir sin ~n~dinir ~ni~l ~. nnll ~ rn~n~n~d ~~inin L~~ari~ ~~e~~l~e~i~, ~~i~~n ~ir~ ~'inrnce, s n Ir r~m~-r h~ ~rr~isin. !~~~~ ~1~1~ I~ I~,rl~ II I~~ pr~ r~+~r~n~-~i~n~ ~r~firin I~ DTI ~J~ ~T ~- IVY. ~-T ~- ~CI~~.-R IF.~TI~ F Th~F ~D~ +~F ~~!~~~'~I+~~~ F ~~~~ '~NTY, I'~II~ FI~L~ AT T~1~ ~+~~ ~I~~T ~~IINI~T~T~4~N ~NT~. ~~~TINt~ [~TE~ ~~ , ~1~ ~4~D ITEM: ~e~~~uti~an ~~~~~i~in~ ~+~~r~i~n ~a ~~~~i~~~~n ~~~~na~in~ ~~rv~ ~~~ ~~r t~rm~ra~~~ n~~r~nt, end ~min~~n~n~ ~n ~r~a~r~ ~a~rn ~ ~~~ ~~~~~ ~~ ~~p~~ri~~r~ ~~ ~~ ~~n~k~e ~~un~ Fi~~ Tr~n~n~ F~~~~~r, ~~a~~u I~~+~u~~er~I ~i~tri~t ~~~MITTE~C~ B' ~-P~~C~VE[~ ~". ,~~~~h ~. ~~n~~in ~nir ~si~n~ ~a~nr ~-tt~~n~_ B. Clayton Goodman III~~ County Administrator IJNTY ~-C~I'~II~I~TI~-T+OI~"~ ~I~IE~T~ ~I~III~IA~Y F II~1F~~MATII~1 Tl~i~ r~~~l~~i~an uI~w~~i~s ~~ rr~n~n~~~~~ion ~~~ r~~r~ ar~a~~~~~~~~ ~f~~~~ r~r ~m~n~~~~nn~ ~~ ~~~ n~~u F~~ Tr,~in~in F~~I~t~ p~~~~~. In the p~~~~ ~ ~n~~~~~i~n~ +~~ ~~e F~r~ Tr~~n~n F~~~li~, ,~ ~~nr~ a~ ~~~ ~~~~~~ ~ ~~o~~m~~r n~n~~~m~n~~ ~~ and u~~n~~n~n~, ~i~nt~~ n~ ~~~ ~~a ~n ~~ ~~~nr~ ~~p~~~ Tex ~p ~~~~~~1-~. n~ Tex # ~.~-1-~~.C~. This ~~nr~ a~ i ~n~r~ +~I~~~~ I~rn pan ~ p~~ ~i~~~~ a ~~~EE~E ~~ E~~IIE~T ~R~'"IIV~~ ~+~~-I`~t~hCE DUI'' FIRE TI~AI~INt~ F~IILITY, R~NIE ~N~NTY, J~,'' ~r~,~~r~~ ~ E.n~in~erin ~~n~~,~t~, Ins, ~~~ ~111~°~~ ~~~I~~d ~ E~I~~k~~~ . ~~ ~~un~- ~~cnn~t I~I~y~ ~n~r~y an ~~~~n~+~n~ tea ~~~~I~',~ ~~~ r~~~r~n~ ~~ ~ did ~~~fi~~~~~+an ~r~~l ~~ t~ p~~rp~~~ off` ~~t~v~d~n ~~ublNC notice a ~I~ ~d~~t~c~n ~f ~~~ r~e~~rv~~ r~M In ~~~ ~v~nt of any ~~~~~n di~oit~on ~~ tl~~~ ~ro~rt key the ~Co~nt~ any ~~ or convyanc III ~~ ~q~~~~ incl~~~ ~~~~ ~tr~c~~on ~p~on ~n~ fu~tur~ ov~n~r~~h~~w. FI~r4~L II'~P°~4~T ~~1M ~ M~ NMI LT~~.~ATI'~. ~ ~ d~~~t t~~ ~r~-~d re~~~t~~-~n ~~t~~~~i~z~r~ t~ ~~c~t~r~ tl~~ n~~e~~ir d~~~n~~r~t~ ~r ~e~~c~rdt~~n ~ the did ~~t~~ti~r~ t t'~~ ~~u~t's~ F'~~ T~a~~a~n ~'~~i~~t~r ~~ ~h~l~ ~~' R~~r~c~k~ 4~a~~t. ~i~ ~~~II~~ ~ d~~A~ t~~" ~~~~Li~'~Id 1 ~~~~~~~~~~w~ ,T`~'~' ~~~I~IE~N~ATICN: ~~~ty ~t~f~ ~~u~~r~+~r~d tl~t tl~~ ~~~rd ~' ~~~~~~~~~ drat t~~ p~~~~d r~~~lu~tic~~n ~~- ~~~~r~ded in ~tr~u~ti~r ~ . 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MARCH 23, 2010 RESOLUTION AUTHORIZING RECORDATION OFA DEED RESTRICTION DESIGNATINGA RESERVEAREA FORSTORMWATERMANAGEMENT, ACCESSAND MAINTENANCEON PROPERTYOWNED BYTHE BOARD OF SUPERVISORS AT THE ROANOKE COUNTY FIRE TRAINING FACILITY, CATAWBA MAGISTERIAL DISTRICT WHEREAS, Roanoke County has constructed a new Fire Training Facility located on County owned property on Kessler Mill Road, Virginia Secondary Route 630, Catawba Magisterial District; and WHEREAS, the County of Roanoke desires to permanently designate and restrict the use of portions of its property for purposes of a reserved area for stormwater management, access and maintenance, identified as comprising portions of Tax Map # 036.03-01-01.02 and Tax Map # 036.03-01-01.00, as necessary for the completion and occupation of the County's Fire Training Facility, as shown on the plat entitled "RESERVE AREA EXHIBIT DRAWING, ROANOKE COUNTY FIRE TRAINING FACILITY, ROANOKE COUNTY, VA," prepared by Engineering Concepts, Inc., dated May 21, 2009; and WHEREAS, the proposed designation of this certain reserve area for purposes of stormwater management, access and maintenance, will serve the interests of the public and is necessary for the public health, safety and welfare of the citizens of Roanoke County. THEREFORE, BE IT RESOLVED bythe Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 10.1-1701 of the Code of Virginia, the County of Roanoke, as a public body defined in Section 10.1-1700 of said Code, may Page 1 of 2 acquire and designate property to be retained for use as open-space and for the preservation of such real estate. A reading of this resolution was held on March 23, 2010. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be restricted and preserved for public uses shall be permanently reserved and dedicated in connection with the construction of Roanoke County's Fire Training Facility. 3. That the recordation of a permanent deed restriction for purposes of designating and setting apart a stormwater management, access and maintenance area, as the reserve area designated on the above-mentioned map, on the County's property (Tax Map No. 036.03-01-01.02 and Tax Map No. 036.03-01-01.00) adjacent to the Fire Training Facility, is hereby authorized and approved. 4. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this deed restriction, all of which shall be on form approved by the County Attorney. 5. That this resolution shall be effective on and from the date of its adoption. Page2of2 2 I .J*v ~ ti~ k ~ -. ~+l '~.f CL Yy L_I `fir V I t s ~ ~ ~ ~. - i .. . _ ._ f `,' t'Jl, ~ l_ ~ ~I~ (tip la "'"v ..- ~ r `~ ,~ ~1 C.~: 1.1 ~ Ley ..~ ~;, ~'~ ~-) fj c1; `I j ,,,,,,, ~ ~a - %' .- ,. r ~:~ ti I '~ ~.._ ~ ~, ~ ~ ~" ~ r ~I ~1 "~ r~ i ....1 ^, a i ~ ~ ~J --. -._, i Q r { ~` wc_' s . `~ ~ ~ - r r= i" ~.» ~ U _ ~ :.. ~--~ ~ ~ r` r _C r .,.. 4~' ~i ~G ~ v ~ ~' ~ ~,° _ ~ ~ ~~~~. ti ~ ~.~ ~ ~~~ -~~, i ~ i . 1 . ~ I-~ r ~ -~ ~, r ~-- .~+ r, ;, , r,,- ~ = _ I~ ti... (~, ~ l~ r9 ~-'ti ~ ~~ f J ~~i r,~ ~ Iti. ''.lf^ (~j C~ ~ _ r ,, ...,.~ , ~ r \, a ~-YJ ~ ~~ 1 ~.1 ,~ , ~ coo cY- ~„ ic~a j r~ ~ ~ ~ ~ C4 --~ , _F _^ -• '•~ ~' ~ I~ y~ J ~ ~ " w.r ~ ~~ 1 G ,~'.,..' ~ ~ P„~ V i ~~ ~ , ~~~~ fl~ ~I '~ ~ ~ ~i, ~ ! il'~ 1 ~V ~ ..- . i +~, ~ ~ y ~p r d ~ "~ 11 ~ ~ R i ` ' N I J f~ ( ~ 4 ~ I ~ w ~ ~ ~. ~ ~ ~ l~ ~ ~ F ~ ") i i ~, r 1 "..J ~.. f~ s M ~ ~ ~'^ ~~ ~ 1 ~J ~ r ' "~` i~ ~ ~ ~ ~ ~ ~ -~ i . -L _ C~a c', U7 J . ~ '~~ I ~ l ~ C ~ ~ ~ >> ~~ a c cr ~ ~ ~ <'" U ~.,. " '~ ~ ~ ~ K ~ ~ ~ !. ~ : y ~ 1~ 4 ~ ~ ~~ I b~ N~ ( 14 ~ ~' ~ ~, ~ [ ~ .~« ~" ~"". ~' ~ I `• ~q s y ~ ! _ T Uj ~ C ~ ~- ~ ry p ~ 0 ""`~ d ~ V, 1 U 'M ~ ~ ~ " ~ ' 1 ~.. ~ ' r ~I 1 r~ i N r~ N _ S ~f ° mob, ° §V ~ a ~ -. (~1.! y ,~ ~~ ~ ~ I f'r, .' '~ ~~ f,~ ~. i ~'~ ~~~ ~ ` .r ~~ G `~ , ~ t.l.~ ~~) ~ d ! ~ f •~ I p ~ "~ ~.I g ~ e ~~ ~~~ B ~ ~ II ~ i f ~ 1 ~ ~ ~ >~ ~ ' ~ ~ ' ~ ^^*.~ M ~ ?~ ~ r.~. U~ °~ . ~ ~ ~ ~ ~ a ~~ ' ~ ~~ ~ ~ ''~ ~ ~~ ~, ~ ~r ~F ~ 1 ~ ~ ~ ~ o M ~~~ ~~ d J ~ r ~~ ~~~~ , ~~ i ~ ~ ~~ l- .~ ~ ~ ~ ~ .~ d . ~ ~ ~I ~~ . . .._,, /ry~r~„~a ,~... ,~... ,aa,~~ r1 ~a..r.~ ~wr d Q~^, ~'~ !il ~~IW ~!i~v' w Eve f~r..~du~u ' f 1 ,/ -~..,.v ~ ~ ~ ~ ,` w:h~+. w.:•mm wa.~ ~Y n.. mvuwv .~.r ~n~, ~ ~~am.~~,~::-..... ,.,.. '~ 'w~"m ~ ~,. ~. «...,.w,. ~,ww, M~_... .......~„~.~., wry^s.~ ..., ...., «w~ ~w....., ............ ~..~ .~.., ...... l~ Ll~ 4~~I~~~1 ~ ~ ,~ ~ _~ }II~~ I 1 ~; n d ..~. .,~ ~~ ~. ~„~ w, ~- ~, ,~ ~- ~~ ~,, ~ ~,: ~: ~ ,~ iJ? ~ ,C ~ .i 6 ~ ~ ~ e `,~ a ~ .+' ~ 1 ~ W :; n V ~i \ ~~N~.a... ~ ~ .d.. ~. + r ~; ~ q ,' a~'"`r ,• _ •••_. -'••.•. 'Y'w ~ ~x~ A~r~- ww~ rwr ~ ww. ~r ~ r~ wrw +i M~ I_ e' 5'~ r ~ xww wYn wr Wrwi wwrr xwM~ YwYM ww xwy iaxo u+Me inww. Yxxwu ern eWNe uxww nxru iwuY www mnM' Mwx r~wiw r ~ 4 r 1 " i. tJ~~ ~w~~TV'L. f ~ ~ ~' ~ 1 ~ ~ ~ ~~ x~ 1 Y• ~J 4J 'V ~4~ V `~ ~ Y ~ l~..l 00~~-OCI~~~-~0-~ti~ac~, ~1I 7.~~~`~d ,; ~ ~~, ~ r ~~ 4 . ~ I t ~A I A I l l~ ~ v 1 v A ~ 1 f % ~ ~t ! ~^ r ~ i i ~, ~ I i t ~ y ;1 i I. 1 `~ i1~.1 I II i 0" 6 I ~ I~ i ,r r ~! r. i I W ~~. ~~~~ ~ i ~~ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Prior report balance Addition of 2008-2009 operations Audited balance at June 30, 2009 Amount $ 17,493,808 1, 565, 314 19, 059,122 of General Fund Revenue 9.65% Balance at March 23, 2010 $ 19,059,122 10.21% ** Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the General Fund Unappropriated Balance incrementally over several years. * 2008-09 a range of 9.0%-10.0% of General Fund Revenues 2008-2009 General Fund Revenues $181,259,899 9.0% of General Fund Revenues $16,313,391 10.0% of General Fund Revenues $18,125,990 ** 2009-10 a range of 9.5%-10.5% of General Fund Revenues 2009-10 General Fund Revenues $186,756,550 9.5% of General Fund Revenues $17,741,872 10.5% of General Fund Revenues $19,609,438 The Unappropriated Fund Balance of the County is currently maintained at 10.21% which is within the range of our goal for 2009-10. The County's goal is to increase the balance over time to 11.0%. Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III Count Administrator ~~' Y lV-z COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Caaital Reserve (Projects not in the CIP, architectural/engineering services, and other one-time expenditures.) Amount Audited balance at June 30, 2009 $1,932,871.20 Addition of 2008-2009 operations $1,138,786.00 July 14, 2009 Appropriate funds to compensate the City of Roanoke for the fair value (195,204.00) of the firing range and driving range March 9, 2010 Appropriate funds for the purchase of electronic pollbooks (31,220.00) Balance at March 23, 2010 $2,845,233.20 Major County Cauital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited balance at June 30, 2009 $2,339,030.00 Balance at March 23, 2010 Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III .. ~' County Administrator $2,339,030.00 N- ~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2009-2010 Original Budget $100,000.00 May 26, 2009 Appropriation of funds for the lease of property for the temporary (15,600.00) location of the Mt. Pleasant Library June 9, 2009 Appropriation for Legislative Liaison (24,000.00) August 25, 2009 Appropriation for Interstate-81 Corridor Coalition (1,000.00) December 15, 2009 Appropriation for assessment of Appalachian Power Company negotiations (3,094.00) January 12, 2010 Appropriation to William Byrd High School Drama Club (2,500.00) Balance at March 23, 2010 $ 53,806.00 Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III .. ~ County Administrator ACTION N0. ITEM NO. ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 23, 2010 Accounts Paid-February 2010 Rebecca E. Owens Director of Finance B. Clayton Goodman Ill..g~~ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors Payroll 02/05/10 Payroll 02119/10 Manual Checks Grand Total $ - 1,021,767.25 1,098,846.02 S 125,217.03 127,089.08 2,279.75 $ 3,434,343.29 1,146,984.28 1,225,935.10 2,279.75 $ 5, 809, 542.42 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. C1 ~ ~ r,~ 7 `~, ~~ Rf ]~ ~. 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"ct C~ t• d' D c~ O O © O cL~ O tD ti 1^- N ~- N c'7 00 c~ Ih- O c'") O N N M ld7 r- O O Cn O tD cD iG ~ In u7 ~ r7 ~ ! cD N SD ~ [~ p ~ ~ h ~ ' r ~O ~ ~- CO C~ O O t1'~ d' O tD C~ O © r- Cta N ~ O D O rt (13 O o u7 t~7 O N M N O N O ~'- C'r1 CD N ~- 01 ~!'' ~' C~ Q1 ~} CO ~- ~ ~ fl0 tp ~ cx) O N Lf3 ~ (") ~ cp fl0 ~ O cq N 'r'"' ~- r~ D tCi o0 t~ fl0 d' N ~ c~ 0~ N O !~ ~ LCy N M (rJ r ~ (~ C') t~ ~ lCa Cr 1.~7 T-- {J,~ r b' N N C*} N O c~ o O © © O D O O o a o 0 c~ ~ ~ © D o 9 N ~ O o v a o c o © © o o D 0 a ti ~ ~ O ~ ra *~ o © O ~n u~ d- © ~t O ~t c~ M ~ N r rn ~] rn c~ N N N O l1'? ~ f`- In N (~ Cd C~7 U~ O r '~ tC) O ~"" ('7 N h c0 O O O O D 'c7 © C'~7 O c'~ -'~ © C'7 ~ C*) l17 ~7 M T N ~ D r O Gfl D N d' ~ 'r'"" "~' c'') d' r• ~' (`7 M l17 r' N ~ N "r"" N ~ ~ Ql ~ ~ ~ ~ ~ ~ ~ ~ U ~ ~ ~. ~ ~ ~ ~ U ~ ~ ~ ~ , N ~ 0 O fl ~ L U ~ ~ ~ ~ L (~ " C ~ ~ ~ v U ~U fl 'Q ~ ~ ~ ~ ~ ~ { j cn c, cu ~} ~ a~ o a ~ ~ .~ ~ ~~ ~ o o ~ m m a ~ ~, ~ ~t ~ ~ ~ -o ~~ ~ N ~ `~ ~ ~ ~ n u ~ v a~ ~ ~ W ~ ~ ~ © ~ c ~~ ~ , N ~ ~ c U ~ ii ~, ~ o ~, ~ r~ ~ 4~ c~ -~ ~ U) ~ ~T[ ~, (~ L ~ W ~ ~ ,C ~ n ~ ^ ~ ~ W ~ if 7w ~ ~i-~ ~ ~ ^F-~ ~ ~F-' II' L ~ ~ / r/~r I ~ / ~ ~ / ~ y W ' ~qr ~ N L ~ /~ z~ ~.}. ~ V / ~ ~ ~ ~' I W Q . 1 Y . ,A lr Q ~ V k.7 .~ U ,. L W ~~ / W // ry~ `M Y! ~ ^^ ~ yy ~ t '* Q O 4 O r Q N ~ O © r cD Q O ~- ~' ('~ O N ~ Q N N c~ k-- rf ~ N ~ ~ H ~ ~ u~ ~ co 0 0 ~ ~ co ~ I- rn Q © o © o a o ~ © © o © © © © Q ,~ _~ ", ~~~' r a~ U C fC '~ 1D 0 U =1) ,:: C C ,~ t~ :-- N t? d a o ~ ,I ~ o ~ ~ ~ ~~ 3 ~ ~ ~ N ~ ~ ~ ~ ~ C p1 ~ ~ ~ ~ ~ 41 ~ ~ CCi C ~ ~- 3 U N „G ~ O ~~ ~ ~ ~.. ~, ~ ~ ~ 'CS ~ ~ ~ ~ al ~ ~ ~ C ~ W N m Z3 p ~ Q ~ © D~, r a o~ ~' ~ ~ ~ ~ ~ +~ ~ ~ +~ ~ as ~ m ~ ~ © ~ ~ o {y Y~ ~ ~ ~+ ~ ~ W ~ ~ )` ~ 7 ~ v ~ ~' {1,. Cfl t ~. rt G. r `r' N r `~ u v © ~ vD N tt") ~ " i ~ l' '~`' 117 ~ C'7 d"' rfi u7 ~ ~ T ~ tp N N N i © a G7 ~,,~ ~ O p ~ ~ ~, '~ 00 ~ Of) ~ 04 ~ r- rr- N ~ h r" ~ ~ A ~- ~ 4~1 cr7 ~ AO N C7 ~ u"i GO !~ ~ ~- Q1 W ~... I`- CTi N p O r- h- ~~ ~ N 'r e* N CA r v ~ v°o ~ o m ~ C7 N N C'') f~ ~ h ~ M CA t7) cp ~ 11~ M ~ ~ ~ ch cd td P- M C7 O cav ~Q lJ O C7 M In u'7 ~ M © O '~' d' Cfl ~ O ~ ~ N N CTi t~ N rv U Q N Q1 ~ ~ ~.. , U (~ ~ ~.` ~ 14 ~ C N LL ~ N ~ ~ ~ , ~ 0 *~ ~ ~ ~ ~1 _ 14 ~ _ t4 +~ ~ ~ ~. N ~ I'- G7 O ACTION N0. ITEM N0. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2010 AGENDA ITEM: Work session to discuss fiscal year 2010-2011 budget development SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to provide an update on the fiscal year 2010-2011 budget development process. ACTION N0. ITEM N0. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2010 AGENDA ITEM: Work session on implementing a wellness program for Roanoke County employees SUBMITTED BY: Joseph Sgroi Director, Human Resources APPROVED BY: B. Clayton Goodman III .. ~~~.- County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On March 2, 2010, members of the Finance and Human Resources departments briefed the Board on a comprehensive wellness program offered by Living Well Health Solutions. Living Well Health Solutions was the vendorselected as having the best program available to meet the needs as described in the November 2009 Request for Proposals (RFP) for a wellness program to supplement 'the County's health and prescription plan. At the March 2, 2010, meeting, staff was requested to return and provide more detail and data including financial projections for further consideration. The requested data will be provided at this session. Staff on hand to present information and answer questions of the Board include: Joe Sgroi, Director of Human Resources; Anita Hassell, Assistant Director of Human Resources; Rebecca Owens, Director of Finance and Rob Light, Purchasing Manager. Also attending the work session will be representativesfrom Living WeII Health Solutions in orderto provide additional information or clarification as needed. 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Gearheart Assistant Director of Finance APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board of Supervisors discussed the County of Roanoke Transportation program (CORTRAN) in a work session held on March 2, 2010. Detailed information was provided on the history of the CORTRAN program, as well as policy changes since the inception and the current funding sources. A map of the program's service area was also provided, which showed the geographical challenge of providing transportation services to the citizens of Roanoke County. The Board of Supervisors reviewed information on the 69.05 percent increase of ridership over the last ten years and the associated costs, which have increased 232.05 percent for the same period. Recommendations were made to increase the fee charged to the citizens for the CORTRAN program and toimplement a no-show policy. Due to the large increase in the associated costs of the program the Board of Supervisors requested additional information to be reviewed before approving any recommendations. In an effort to promote a better understanding of RADAR's mission and operating procedures, Mary Ellen Goodlatte invited representatives ofthe County to visit the RADAR offices on Friday, March 12, 2010. Since they were not in attendance for the March 2, 2010, work session, Supervisors Charlotte Moore and Ed Elswick, as well as County employees Clay Goodman, Terrie Cochran, and Laurie Gearheart attended the meeting. Curtis Andrews, Executive Director of RADAR, gave a presentation on their company with Page 1 of 2 a tour of the facilities following the presentation. However, there are still unanswered questions and clarification is needed on various issues. This work session will provide additional information as requested by the Board of Supervisors to continue the discussion on the CORTRAN program. County staff presenting at this work session will be B. Clayton Goodman III, County Administrator, Laurie L. Gearheart, Assistant Director of Finance and Terrie Cochran, Executive Secretary. Page2of2 ~~~ ^~ ^~ L .. 0 0 0 ++ 0 V ~- N C d L Q V .~ Z 0: O V ~~ Q t- c~t u' V W ~ ~ 00 l~ 00 N t~ ~n t~ O ~ O ,_ ~ ~ O ~ ~ m o0 ~ t~ ~ . u O 3~ ~ ~ ~ 00 ~ 00 I~ m o0 N ~ O N ~ O l~ 00 I~ ~1 111 .~ p ~~, ~ m oo m m o u1 O a~ ~ ., +. ~ ~ m ~ N m ~ N m ~n ~~~ ~ N 111 111 111 N l~ N O N ,; _ - ,~ ~ f . e~ ~ 00 ~ 00 00 O ~n ~ O ~ O ~ ~ ~ ~ oo ~ m ~ ~ ~ O ~,,, ~~ ~ a Ln u1 O I~ ~ I~ t~ ~1 I~ ~ O . 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Committee Appointments ......................................................................................... 1 II. Capital Project Recommendations Capital Project Prioritization .............................................................. 2 Proj ect Score Summary - By Category ............................................. 4 Recommendations .............................................................................. 6 Iv. Appendix Committee Goal &Objectives ...........................................................A Project Evaluation Criteria .................................................................B Evaluation Scoring Factors ................................................................C Committee Comments .......................................................................D Roanoke County CIP Review Committee Committee Appointments In developing the FY2011-2015 Roanoke County CIP, the Board of Supervisors approved a CIP Review Committee comprised ofBoard-appointed representatives for each magisterial district and members ofCounty-appointed commissions and boards. This unique approach allows a diverse perspective in reviewing and prioritizing capital needs that exist throughout the county. The FY2010-2011 CIP Review Committee is comprised of the following appointed members: Appointment: Mr. Brian Hooker Mr. Michael Jeffrey Ms. Rebecca Walter Mr. Jason Peters Mr. Wes Thompson Vacant Mr. James Nelson Mr. David Radford Dr. Craig Camidge Vacant Representing: Catawba Magisterial District Cave Spring Magisterial District Hollins Magisterial District Vinton Magisterial District Windsor Hills Magisterial District Economic Development Authority Library Board Planning Commission Public Safety Parks and Recreation Commission Facilitated by Roanoke County Staff: Mr. W. Brent Robertson Director, Management and Budget Mr. Jimmy Lyon Budget Analyst 1 Roanoke County CIP Review Committee Capital Project Prioritization The CIP Review Committee prioritized the submitted capital project requests by applying a set of evaluation criteria to each individual project (Attachment C). After scoring was completed by committee members, each project's average score was calculated and listed in numerical order with the highest score representing the greatest priority. The Tier 1 projects represent capital needs that have the highest perceived community value, but have no identified funding associated with them. Succeeding levels were determined by grouping projects togetherthathgd successively lowerscores;therefore, glower perceived priority. This prioritization accurately reflects the Committee's recommendations oncapital priorities for the current fiscal year CIP (FY2010-2011). During development of last year's CIP (FY2010-2014) the Board of Supervisors adopted a listing of "approved" projects that were scheduled over the 5 year planning period and tentative funding was identified for each project. This year's committee was made aware of these projects and received status updates, but did not include the projects in the prioritization process. Previously Approved Projects: Total Capital Protect Cost Economic Development-Center for Research and Technology 1,375,000 Economic Development-North County Business Park 2,000,000 Library-South County Library 8,959,500 Library-Glenvar Library 5,776,200 Sheriff-Renovations to Local Jail 1,000,000 Tier 1 Projects Project Avg Score Total Capital Cost Fire and Rescue-New Oak Grove Station 62.0 6,050,000 General Services-Replacement of three underground fuel storage tanks 59.8 150,000 Parks and Recreation-Camp Roanoke: Renovation 59.4 267,500 Parks and Recreation-Sports Lighting Replacement: Arnold Burton Softball Complex 59.2 250,000 Parks and Recreation-Greenways & Trails: Roanoke River Greenway West, Phase I 59.0 450,000 Community Development-Plantation Road Streetscape Improvements 57.8 2,527,160 Parks and Recreation-Sports Lighting Replacement: Walrond Park Ballfields 57.4 250,000 Information Technology-Enterprise Storage & Backup 57.0 672,928 Fire and Rescue-Station Renovations 55.0 472,500 Parks and Recreation-Arnold Burton Softball Complex 54.8 300,000 Police-South County Precinct 54.7 410,000 Information Technology-Email Archiving, Retention & Recovery 54.6 160,800 Fire and Rescue-New Hanging Rock Station 54.0 6,835,000 Parks and Recreation-Sports Lighting Replacement: Darrell Shell Park Ballfields 54.0 250,000 Information Technology-Voice Over IP System Project 53.9 1,431,642 Library-Vinton Branch Library Renovation 53.8 6,043,700 General Services-Construction of new Public Service Center 53.8 12,000,000 Parks and Recreation-Greenways & Trails: Tinker Creek Greenway 53.0 450,000 Tier 2 Projects Project Avg Score Total Capital Cost Library-Mt. Pleasant Branch Library Replacement 52.8 3,058,020 Police-Criminal Justice Training Academy 52.7 2,800,000 Parks and Recreation-Green Hill Park: Phase I 51.8 500,000 Parks and Recreation-Greenways & Trails: Green Hill Park Loop Trail Connector 51.8 264,000 Parks and Recreation-Greenways & Trails: Back Creek Greenway Segment in Starkey Park 51.0 297,000 Parks and Recreation-Starkey Park Improvements 50.8 150,000 Parks and Recreation-Greenways & Trails: Walrond Park Perimeter Loop Trail 50.4 264,000 Fire and Rescue-Masons Cove Bunk Room Addition 49.9 550,000 Parks and Recreation-Greenways & Trails: Glade Creek Greenway Segment in Vinyard Park 48.8 396,000 Parks and Recreation-Walrond Park Improvements 47.8 250,000 Parks and Recreation-Land for Passive Recreation: Phase I 47.4 500,000 Information Technology-Microsoft Exchange Project 47.4 520,000 Real Estate Valuation-Digital Image Capture 47.3 170,000 Parks and Recreation-Vinyard Park Improvements 46.8 545,000 Fire and Rescue-MDT Computer System 46.4 212,750 Parks and Recreation-Greenways & Trails: Roanoke River Greenway East, Phase I 46.2 530,000 Police-Bomb Disposal Unit 45.5 170,000 Tier 3 Projects Project Avg Score Total Capital Cost Fire and Rescue-Station Fuel Control System 44.3 165,000 Economic Development-Vinton Business Center 44.2 775,000 Parks and Recreation-Brambleton Center Renovation 43.4 500,000 Parks and Recreation-Hollins Park Improvements 43.4 375,000 Parks and Recreation-Whispering Pines Park Improvements 42.4 435,000 Information Technology-VGIN 2010 Enhanced Orthographic Imagery Project 41.8 438,500 Parks and Recreation-Spring Hollow Reservoir Park 41.6 962,500 Social Services-Office Space & Parking Expansion 41.4 6,000,000 Library-Bent Mountain Branch Library Expansion 35.8 305,700 Capital Project Prioritization Project Score Summary - By Category Public Safety Projects: Project Avg Score Total Capital Cost Fire and Rescue-New Oak Grove Station 62.0 6,050,000 Fire and Rescue-Station Renovations 55.0 472,500 Police-South County Precinct 54.7 410,000 Fire and Rescue-New Hanging Rock Station 54.0 6,835,000 Police-Criminal Justice Training Academy 52.7 2,800,000 Fire and Rescue-Masons Cove Bunk Room Addition 49.9 550,000 Fire and Rescue-MDT Computer System 46.4 212,750 Police-Bomb Disposal Unit 45.5 170,000 Fire and Rescue-Station Fuel Control System 44.3 165,000 Average 51.6 Quality of life Projects: Project Avg Score Total Capital Cost Parks and Recreation-Camp Roanoke: Renovation 59.4 267,500 Parks and Recreation-Sports Lighting Replacement: Arnold Burton Softball Complex 59.2 250,000 Parks and Recreation-Greenways & Trails: Roanoke River Greenway West, Phase I 59.0 450,000 Community Development-Plantation Road Streetscape Improvements 57.8 2,527,160 Parks and Recreation-Sports Lighting Replacement: Walrond Park Ballfields 57.4 250,000 Parks and Recreation-Arnold Burton Softball Complex 54.8 300,000 Parks and Recreation-Sports Lighting Replacement: Darrell Shell Park Ballfields 54.0 250,000 Library-Vinton Branch Library Renovation 53.8 6,043,700 Parks and Recreation-Greenways & Trails: Tinker Creek Greenway 53.0 450,000 Library-Mt. Pleasant Branch Library Replacement 52.8 3,058,020 Parks and Recreation-Green Hill Park: Phase I 51.8 500,000 Parks and Recreation-Greenways & Trails: Green Hill Park Loop Trail Connector 51.8 264,000 Parks and Recreation-Greenways & Trails: Back Creek Greenway Segment in Starkey Park 51.0 297,000 Parks and Recreation-Starkey Park Improvements 50.8 150,000 Parks and Recreation-Greenways & Trails: Walrond Park Perimeter Loop Trail 50.4 264,000 Parks and Recreation-Greenways & Trails: Glade Creek Greenway Segment in Vinyard Park 48.8 396,000 Parks and Recreation-Walrond Park Improvements 47.8 250,000 Parks and Recreation-Land for Passive Recreation: Phase I 47.4 500,000 Parks and Recreation-Vinyard Park Improvements 46.8 545,000 Parks and Recreation-Greenways & Trails: Roanoke River Greenway East, Phase I 46.2 530,000 Parks and Recreation-Brambleton Center Renovation 43.4 500,000 Parks and Recreation-Hollins Park Improvements 43.4 375,000 Parks and Recreation-Whispering Pines Park Improvements 42.4 435,000 Parks and Recreation-Spring Hollow Reservoir Park 41.6 962,500 Library-Bent Mountain Branch Library Expansion 35.8 305,700 Average 50.4 Technolo~y Projects: Project Avg Score Total Capital Cost Information Technology-Enterprise Storage & Backup 57.0 672,928 Information Technology-Email Archiving, Retention & Recovery 54.6 160,800 Information Technology-Voice Over IP System Project 53.9 1,431,642 Information Technology-Microsoft Exchange Project 47.4 520,000 Real Estate Valuation-Digital Image Capture 47.3 170,000 Information Technology-VGIN 2010 Enhanced Orthographic Imagery Project 41.8 438,500 Average 50.3 Service Infrastructure Projects Project Avg Score Total Capital Cost General Services-Replacement of three underground fuel storage tanks 59.8 150,000 General Services-Construction of new Public Service Center 53.8 12,000,000 Economic Development-Vinton Business Center 44.2 775,000 Social Services-Office Space & Parking Expansion 41.4 6,000,000 Average 49.8 Roanoke County Capital Improvements Program (CIP) Review Committee Recommendations As State and Federal Governments address their own deficiencies, more responsibility for financing and managing local capital assets is being diverted to local governments. Therefore, it is essential that a program of planned repair and replacement for local capital assets be implemented in order to maximize the impact of the dollars spent on the community's infrastructure. Essential capital assets are critical to the preservation of the quality of life and economic sustainability. These assets are an essential component of growth and development. Consequently, if facilities and infrastructure needs are not maintained, services suffer, growth will be deterred, and quality of life adversely influenced. Community benefits from Capital Improvement Planning include: • Facilitates efficiency among government departments • Promotes fiscal planning and improved bond ratings • Enhances decisions about community growth and development • Focuses attention on existing facilities • Provides a framework for public education and participation • Improves intergovernmental and regional cooperation The Committee understands the reality of current economic conditions and the corresponding impact these conditions have on the capital planning process. while funds may not be available for the initiation of new capital projects, this does not mean that the need for new projects has diminished. If anything, the demand for services in the current economic climate reinforces the need for many of the top priority projects. with all of this in mind, the Committee presents to the Board of Supervisors the following suggestions regarding capital planning. Public Safety and Quality of Life It is the consensus of the Committee that the County place capital funding priorities on a mix of projects that strikes an appropriate balance between public safety and quality of life considerations. This sentiment is evident in the Committee's ranking of FY2011 capital project submissions, with 13 of 18 first tier projects falling under the category of public safety or quality of life. When future funding becomes available, the Committee recommends that the Board of Supervisors give strong consideration to further developing and enhancing the public safety, parks and recreation and library infrastructure within the County. Examples of projects consider by the Committee to be high priority are the New Oak Grove Fire Station, Sports Lighting Replacements, Greenways Expansion and renovation of the Vinton Library. Capital Maintenance The Committee placed significant emphasis on the need to address obsolescence in County owned capital assets and infrastructure. Maintenance and upkeep of capital assets must be a priority for the County in order to protect prior investments of tax dollars and to ensure adequate delivery of services is maintained. This emphasis is evident in the Committee's ranking of capital projects such 6 as Sports Lighting Replacement and Fire Station Renovations, which propose to address obsolescence as opposed to building entirely new structures. The Committee finds this approach to be more cost effective and a better utilization of available resources. Inter-jurisdictional Opportunities It is the consensus of the Committee that the County should seek to expand cooperative efforts and inter jurisdictional agreements with local/regional partners when developing and prioritizing capital projects. The Committee found a number of proposed projects that would be conducive to cooperative efforts, such as the proposed Criminal Justice Training Academy, which could realize reduced capital (and operational) costs through partnerships with neighboring localities. Additionally, locations for proposed public safety projects involving new structures should be reevaluated for their regional impact and not solely for their location within Roanoke County limits. The Committee feels that a concerted regional effort would be the most cost effective means of capital development for the County and would benefit the Roanoke Valley as a whole. Capital Planning Process -Citizen Engagement In addition to the above recommendations, the Committee agreed that additional citizen involvement at the planning stages of proj ect development would be beneficial. There is currently only significant citizen involvement at the evaluation stage of proj ect development. While this provides a beneficial assessment regarding citizens' views on capital priorities, it does not allow for direct citizen involvement in the ascertainment of need for capital projects. Involving citizens at an early stage of capital project development could provide new insight into the desires of County citizens and result in a more democratically involved capital improvement program. 7 Appendix Roanoke County CIP Review Committee Goal & Objectives Committee Goal The CIP Review Committee is a collaborative group established to evaluate and prioritize Identified capital projects from a community perspective based upon countywide priorities articulated by the Board of Supervisors. Committee Objectives 1. To be acquainted with the history of the County of Roanoke's Capital Improvement Program and the proposed process for the development of the CIP. 2. To become familiar with countywide capital needs Identified by department heads through the review of proposals, participation In site visits, and Interviews as needed. 3. To evaluate submitted capital prof ects based on criteria that support the County's mission and guiding principals. 4. To make recommendations on capital planning for the Board of Supervisor's consideration by March 2010. Appendix A Roanoke County CIP Review Committee Project Evaluation Criteria Providing effective and efficient services and improving the quality of life of its citizens is the County of Roanoke's mission and the foundation of the Capital Improvement Program (CIP). The Capital Improvement Review Committee has identified the following Guiding Principles for evaluating and prioritizing capital project requests in making recommendations to the Roanoke County Board of Supervisors. These principles are based on the stated priorities and approved plans of the Board of Supervisors. These principles are presented in no particular order of importance, as individual perspective well influence the relative value of each principle when compared to one another. The GuidingP~inciples aye as follows: • Provide effective and efficient governmental services to the citizens. • Enhance public health, safety, and/or welfare Issue(s). • Promote the safety and security of our citizens while at home, at work, and at play. • Consider solutions that extend beyond the County's boundaries in meeting future challenges. • Use public Investment as a catalyst for economic growth In a manner consistent with the Community Plan. • Safeguard the environment and natural beauty for present and future generations. • Maintain and sustain effective land use planning. • Maintain or enhance cultural, recreational, educational, and social opportunities for all citizens. • Protect existing investment in facilities and infrastructure that are vital In delivering fundamental services to our citizens. • Anticipate future faculty and infrastructure needs to best leverage capital resources o t e community. • Comply with applicable state and federal mandates. Appendix B County of Roanoke FYll-IS CIP Evaluation Scoring Sheet Department: Project: Points (1-10): Improve Public Safety or Public Health: Does the project address public safety, life protection, health, and welfare issues that benefit our citizens? Does the project mitigate an existing or potential liability issue. Improve Public Quality of Life: Does the project directly address a major demand or meet a community obligation for cultural, social, educational or leisure services? Legal Requirements: Is the project required by law, regulation or mandate from local, state, or federal government? Economic Development Impact: Does the project directly or indirectly increase net community wealth/resources? Increases Tax or Fee Revenue: Does the project directly increase County's recurring revenues? Enhances Existing Services: Does the project maintain or enhance existing service levels that are at risk without the project? Benefit/Cost Factor: Does project implementation produce a community benefit that exceeds investment of resources or will the project generate resourceslinvestmentsfrnm outside sources (grants, donations, etc.)? Address Obsolescence: Does the project address requirements for asset replacement, due to age and wear, that supports essential services or addresses the need for a new or changing service demand? Investment to Reduce Future Costs: Will investment in the project reduce/contain increased expenditures at a future date? Extent of Service Area: Does the project benefit a large population (i.e. a project that benefits a larger population/area will have greater value than a project that benefits a smaller population/area)? Project Supports Existing County Plans or Policies: Is the project directly referenced in existing county plans or policies as a priority? Urgency of Need: Does the project meet an urgent need? Other Comments: Appendix C Roanoke County CIP Review Committee Committee Member Comments Project Title Comments _ This is a good project, a plan has been developed and the resources to complete it should be Community Development-Plantation Road allocated. Streetscape Improvements _ Would rank higher if benefit/cost factor were more clearly outlined and more significantly aided by private investment from the companies that would benefit most. Economic Development-Vinton Business Center _ This project would be a wonderful asset to east county _ Some money should have already been spent to improve this situation. _ I have seen the conditions first hand. It is deplorable that we have county employees in these quarters for long periods of time. This project would be relatively cheap, enhance existing fire and rescue services, and support the county's decision to install permanent staff in this location. Fire &Rescue-Masons Cove Bunk Room Again, having seen the condition these guys are living in, something needs to be done! Addition _ I have seen the conditions our public servants are expected to live in and it is atrocious. This station was never meant to be staffed 24 hours and it needs improvement if we expect it to be that way. The HVAC system is terrible and there is no privacy. It would not take much to improve this situation. _ Good project for the fire fighter staff, but hard to score it high based on the questions presented. Fire & Rescue-MDT Computer System _ These computers are already used by the police and would aid all citizens by increasing the capability of our fire and rescue department. _ This is not an urgent need but if land becomes available to be banked, it should be acquired. This Fire & Rescue-New Hanging Rock Station is a need that will be more serious in 10-15 years and if we can get ahead of the game now, it will cost significantly less then. Having said that, today's economic climate makes such preparation seem less desirable, thus the lower score. _ We need to plan for this project now, we should at the very least be attempting to purchase land. _ Land banking will only get more difficult as time passes. Calls will not decrease in frequency or number. Opportunities should be pursued to work together with Salem and Roanoke City as far as possible. Nonetheless, in the next 20 years, a fire station will be needed there. As the back creek area grows, Cave Spring Station will be called in that direction more often -leaving Fort Lewis or Clearbrook to cover Oak Grove is not an option. It is a heavily populated area now and will only Fire & Rescue-New Oak Grove Station get more populated. I would hate for us to learn this lesson after a devastating event in which lives were lost. _ The domino effect of coverage and the growing population in the Oak Grove, Cave Spring, and Back Creek areas necessitate this fire station in the next 10 years. Land banking must start asap. The current county Fire and Rescue goal of reaching a given percentage of citizens in a given time is not adequately met in this area of high population. I'd hate to learn this the hard way! _ Good project ... not convinced it is essential, but its hard to resist a project directly impacts community safety and welfare. _ Again, enhancing our fire and rescue capabilities is essential to maintaining a safe community. have seen the areas that need to addressed and they are significant and urgent if our capability is to be maintained. Fire &Rescue-Station Renovations _ The system already exists in the county and as I understand it, this is the last bunch to get on board. _ It's important to maintain the facilities currently in use to prevent further deterioration. _ There is a need here and discussions with the City of Salem should be completed with a vision for General Services-Construction of new Public this project. Service Center _ I wonder if there is a more convenient building standing vacant in Roanoke County that we could purchase and build out rather than build a new structure. Seems like there are plenty of empty buildings the county could look into buying and using for their needs. General Services-Replacement of three - A safety issue that needs to be addressed. underground fuel storage tanks _ This is really a "must do". Information Technology-Enterprise Storage & - An ounce of prevention... Backup _ Alternative solutions need to be explored _ Just not a project that should be considered in a tough economy. We made it through plenty of Information Technology-UGIN 2010 Enhanced decades without these photos...cost will never go down. Even with the newest photos today, Orthographic Imagery Project they'll need replacing in another few years. Never ending money draw which is more luxury than necessity. Information Technology-Voice Over IP System _ Would pay for itself in the long run. Project library-Bent Mountain Branch library Expansion _ They just closed the school because it was not sensible. This project may be sensible in the future but today, in this economic climate, it is not. Appendix D Roanoke County CIP Review Committee Committee Member Comments Parks &Recreation-Arnold Burton Softball _ If done right, could add to county revenues. Complex _ All of these parks and rec projects are included in the 2007 citizen driven master plan. 2010 and Parks & Recreation-Brambleton Center 2007 are drastically different economic climates and the only responsible thing to do is to Renovation postpone most of these projects until economic stability and viability similar to that of the 2000- 2007 is realized again. _ Greenhill Park should be renovated to the point where it can compete with the City of Salem's Moyer Park for tournaments. These tournaments could provide major revenue for Roanoke Parks & Recreation-Green Hill Park: Phase I County. _ As discussed in meeting, there is other land that could be used for this project much easier. There are lands that we complain about having to grade while Green Hill Park is flat as a pancake. Take this back to the drawing board. _ Greenways are very, very popular with Roanoke County citizens. Parks &Recreation-Greenways & Trails: Back _ This is for all Greenway projects: They really do increase quality of life and people do utilize them Creek Greenway Segment in Starkey Park heavily. I am not sure if they are worth the investment in this economy but as part of the long term, master plan they are important! _ Highly traveled greenway... Parks &Recreation-Greenways & Trails: _ Connecting this project to the City of Salem's Greenway would benefit citizens in both Roanoke River Greenway East, Phase I communities. _ One of the most widely used greenways. Parks &Recreation-Greenways & Trails: Tinker _ Would be a highly used link between Hollins U and Roanoke City. No money required until FY Creek Greenway 2013. _ Citizens want and need passive land for recreation. Parks & Recreation-land for Passive Recreation: _ Should not be a priority. Buying land to NOT use it should not be a priority if you are concerned Phase I about banking land for a fire station or a police station in southwest county. A luxury we don't have right now. Parks &Recreation-Sports Lighting _ Though not a necessity, at least it would make the county money on a yearly basis both directly Replacement: Arnold Burton Softball Complex and indirectly. Parks &Recreation-Sports Lighting _ Safety for our citizens should never be compromised. Replacement: Walrond Park Ballfields _ As mentioned in meeting, if the lights go out, someone will come up with the money... _ I am rating all park improvement projects the same way -their effect varies based on location and Parks &Recreation-Whispering Pines Park they are more important to those who live in the surrounding area. I know they are part of the master plan and citizen input drives these requests but today, this very minute, citizens want Improvements money elsewhere. In good times, we build parks. In bad times we have all we can do to upkeep the parks we already have. _ This is a tough one. You hope you never, ever need it. I wonder if the cost could be split by a more Police-Bomb Disposal Unit regional approach. For example, Montgomery County or Salem could join us to form a team and defray some of the cost. For the few times it would be utilized, this makes more sense. _ Largely already funded. If leveraged well, could compete for revenue from other academies. Police-Criminal Justice Training Academy _ This facility might be constructed inside of an existing structure such as the previous county police headquarters on Peters Creek Road, making a better use of funds. _ We need to plan now for this project by picking a location and purchasing some land. It is just a Police-South County Precinct matter of time. _ The population is growing and this is pretty necessary. Best for a long term, 5 year plan. Land banking could begin now. _ Since tax assessments are a major revenue source, they probably need an outstanding system. Real Estate Valuation-Digital Image Capture _ Will not make money for county. Will not make us safer. Could this be accomplished by giving home owners a small stipend or tax break to take the pictures? _ There is a need here and discussions with the City of Salem should be completed with a vision for this project. _ This project may have some merit but cooperation between the county and the city of Salem needs to progress before I will rate it any higher than the minimum. The county owns that building. Leverage the tenant and the City of Salem to do what needs to be done or find another Social Services-Office Space & Parking space. There is absolutely no reason for Roanoke County to build a parking garage in the City of Expansion Salem. Leverage our asset there and force them to produce the majority of the work and capital for any such projects. Citizens are very tired of the lack of cooperation that board members and other officials chalk up to "politics". We don't care whose feelings get hurt -just make the sensible choice. _ Should cancel lease with bank on fist floor and allow social services to take over entire building. Appendix D Q ATA REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 23, 2010 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted inconformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, thatthe Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Onlysuch public business matters aswere identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. R-1 PETITIONER: Roanoke Moose Lodge #284 CASE NUMBER: 2-212010 Board of Supervisors Consent 1St Reading Date: February 23, 2010 Planning Commission Hearing Date: March 2, 2010 Board of Supervisors Hearing & 2nd Reading Date: March 23, 2010 A. REQUEST To obtain a Special Use Permit in an ARCS, Agricultural/Residential District with conditions and proffers, for Outdoor Gatherings on 25 acres located at 3233 Catawba Valley Drive, Catawba Magisterial District. B. CITIZEN COMMENTS One citizen spoke and asked questions about drug control/enforcement, a time limit for noise, and the location of a proposed stage. C. SUMMARY OF COMMISSION DISCUSSION Nicole Pendleton presented the staff report. fir. Willie Wines, the Moose Lodge Administrator gave an explanation of the festival. Ms. Hooker asked about security and emergency service volunteers. Mr. Jarrell asked about traffic flow and circulation. fir. McNeil asked about participation from the Masons Cove Fire and Rescue as well as contact with the Fire Marshal. Mr. Azar asked about portable lighting for the parking area in the field, and about an inclement weather schedule. The petitioner was in support of a condition regarding volunteers for security and medical services. He stated that he had been in contact with a representative from Masons Cove Fire and Rescue but had not yet contacted the Fire Marshal. The Moose Lodge volunteers would be directing traffic to a point at the lodge entrance to take tickets and receive armbands, then cars would circle back to park in the field or would move behind the building to camp. This should eliminate any queuing of cars onto Route 311. D. CONDITIONS 1. Substantial conformance with concept plan dated February 9t", 2010. 2. Substantial conformance with Detailed Plan of Facilities dated February 11 t", 2010. 3. Maximum number of ticket sales shall not exceed 1,200 tickets sold per day. 4. The special use permit shall be valid for a period of 2 years, with events taking place June 3-5, 2010, and June 2-4, 2011. 5. The Roanoke Moose Lodge shall notify the Zoning Administrator in writing of the event contact person with contact information at least 60 days prior to each event. 6. There shall a 100-foot buffer along Route 311 where no parking will take place. 7. There will be no camping in front of the building. R-1 8. A parking plan shall be submitted to the Zoning Administrator for review 60 days prior to each event to determine parking capacity and circulation. 9. There will be at minimum of 10 volunteers to provide security and a minimum of three (3) emergency medical personnel volunteers during the event. These volunteers will be identified by vests or badges. E. COMMISSION ACTION Ms. Hooker made a motion to recommend approval of the Special Use Permit with nine conditions. The motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: X Concept Plan X Vicinity Map X Staff Report X Other Philip Thompson, Secretary Roanoke County Planning Commission STAFF REPORT Petitioner: Roanoke Moose Lodge #284 Request: Special Ilse Permit for Outdoor Gatherings Location: 3233 Catawba Valley Drive Magisterial District: Catawba Suggested 1. Substantial conformance with concept plan dated February 9th, 2010. Conditions: 2. Substantial conformance with Detailed Plan of Facilities dated February 11th, 2010. 3. Maximum number of ticket sales shall not exceed 1,200 tickets sold per day. 4. The special use permit shall be valid for a period of 2 years, with events taking place June 3-5, 2010, and June 3-5, 2011. 5. The Roanoke Moose Lodge shall notify the Zoning Administrator in writing of the event contact person with contact information at least 60 days prior to each event. 6. There shall a 100-foot buffer along Route 311 where no parking will take place. 7. There will be no camping in front of the building. 8. A parking plan shall be submitted to the Zoning Administrator for review 60 days prior to each event to determine parking capacity and circulation. EXECIITIUE Sl1MMARY: Roanoke Moose Lodge #284 is seeking a Special Use Permit for the purpose of Outdoor Gatherings, namely a music festival, on a 25-acre parcel at 3233 Catawba Valley Drive. The property is currently zoned ARCS, AgriculturallResidential District, with proffers and conditions. The music festival is proposed to be held annually, on the first weekend in June, staving in 2010. Camping and vending services are also proposed as pav of the outdoor gathering. The project site is designated Rural Village by the 2005 Comprehensive Plan. Rural Village is a future land use area where limited development activity has historically occurred and where suburban or urban development patterns are discouraged. Rural community centers such as clubs are identified as being desirable within the Rural Village designation. With the proposed conditions as noted above, staff concludes the proposal for outdoor gatherings conforms to the future land use category as described in the Roanoke County Comprehensive Plan. 1. APPLICABLE REGl1LATIONS Outdoor Gatherings are defined as: Any temporary organized gathering expected to attract five hundred (500) or more people at one time in open spaces outside an enclosed structure. Included in this use type would be music festivals, church revivals, carnivals and fairs, and similar transient amusement and recreational activities not otherwise listed in this section. Such activities held in public parks or on public school property shall not be included within this use type. Outdoor Gatherings are allowed by special use permit in the AR, AgriculturallResidential District. Use and design standards in the zoning ordinance are as follows: Sec. 30-87-3 -Outdoor Gatherings (A) General standards: 1. As part of the application for a special use permit the petitioner shall submit information indicating the individuals andlor parties sponsoring the event, the nature of the gathering, the events, displays andlor entertainment scheduled, the number of tickets to be sold, an estimate of the total number of people expected to attend, and the dates for which the permit is requested. 2. In addition, a detailed plan shall be submitted of all facilities to be provided in accordance with the following guidelines: a. Adequate provisions for sanitation facilities, garbage and trash collection and disposal, and facilities for providing food, water and lodging for persons at the gathering shall be provided. b. The sponsors shall provide for adequate medical facilities, fire protection and security of the site. c. Adequate on-site parking shall be provided for all employees and patrons of the gathering. The parking layout shall be determined in advance of the festival, adequately marked on the site and shall be supervised during the festival in such a manner as to provide safe and convenient access to all patrons and employees, and to accommodate emergency service vehicles. d. Adequate off-site circulation and traffic controls to provide safe ingress and egress to the gathering without burdening the existing road network or substantially disrupting the normal flow of traffic. e. Any lighting installed for the gathering shall be directed away from adjoining properties and public rights-of-way, and shall not exceed one-foot candle measured at the property boundary of the site. f. The level of any music and other noise created by the gathering shall be directed away from any adjoining residence and may be specifically limited by the board of supervisors. 2. ANALYSIS OF EXISTING CONDITIONS Back round -The Roanoke Moose Lodge is a private club located at 3233 Catawba Valley Road. To date, there have been three actions by the Board of Supervisors: • April 16,1985: A Use Not Provided For was approved to provide a campground for Moose members with the following conditions: screening along Virginia Route 311 subject to discretion of the Roanoke County Planning Director; existing sewage treatment facility to be inspected by Roanoke County Department of Health for current adequacy and future adequacy; favorable evaluation by Health Department required prior to construction of camping facility. • July 1,1986: A Use Not Provide For was approved to provide a camping area for members of the Moose lodge with the following conditions: existing sewage treatment facility to be inspected by Roanoke County Department of Health for current adequacy and future adequacy; favorable evaluation by Health Department required prior to construction of camping facility; portion of properly located at front of properly will not be used for camping purposes. • February 22, 2005: A Special Use Permit was approved to construct a 199-foot broadcast tower and ancillary facility with the following conditions: the broadcast tower shall be a monopole design, with a maximum height of 199 feet; the broadcast tower shall not be lighted; the broadcast tower shall be constructed of non-reflective materials to reduce visibility and reduce light reflection; the broadcast tower shall be structurally capable of carrying at least three other vendors; and the broadcast tower shall be located in the lease area shown on the concept plan entitled "Verizon Site Name: Bradshaw Road," prepared by Engineering Concepts, Inc., with engineers stamp seal date of 12110104. The Moose Lodge frequently holds indoor gatherings, and last year, held an indoor music festival with approximately l50 guests. This is allowed by-right in the AR, AgriculturallResidential District. Topographv/Vegetation -The property is divided almost in half by a hill which slopes upward approximately 30 feet toward the main building. The area around the building and to the rear of the property (where current RV camping facilities exist) is generally flat. Some tree cover exists around the north and west perimeters of the property. No grading or construction (other than possibly a stage) is proposed on the site. The building is visible from the road, 2 but the camping area behind the lodge is not. Surroundin_q Nei_.hborhood -The petitioner's properly is zoned ARCS, AgriculturallResidential District, with proffers and conditions. The surrounding neighborhood is composed of generally large residential and agricultural lots. All of the adjacent properties are also zoned AR, AgriculturallResidential District. Three properties to the north and northeast are owned by the Roanoke County Board of Supervisors; one is wooded and vacant and the other two have softball fields on the property. There is a patio home on a large lot to the southeast. Property to the south is classified by Real Estate as a rural homesite. The property is bounded to the west by Route 311, and across the road is a 15 acre rural homesite. A 10-acre property to the northwest is also classified as vacant. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site La out -The purpose of this application is to hold an outdoor annual music festival. Other than the possible addition of a permanent stage in the future, no new construction is proposed with the application. The site is 25 acres, with a building of approximately 23,233 square feet in size. The building is situated at the top of a hill on the property, accessed by a paved driveway that is nearly 1,000 feet in length. There are approximately 15-80 marked car spaces in the front of the building. Additional marked parking spaces exists to the side and rear of the building, but are intended for camping forthe festival. Below the hill, there is is a flat area used for soccer that is approximately 2.5 acres in size. This area is proposed for car parking during the festival. Volunteers will be on hand to regulate traffic control. By rough calculations, it appears that the field could accommodate over 350 cars with 90 degree parking and atwo-way drive aisle, with 43 foot rows and spaces at 9 feet wide. Behind the building there is a swimming pool, and camping area. The camping area has space for over 20 camper hook-ups to water and sewage facilities. There is approximately to be over 3 acres of flat land behind the building for camping facilities. By rough calculations, it appears that this area could accommodate at least 50 of the largest campers, with space dimensions of 55 feet long by 22.6 feetwide. The applicant will sell no more than 1,200 daily tickets each day. Armbands will be used to distinguish between daily, entire event, and camping guests. The applicant is proposing that the music festival will begin at noon on Thursday, June 3, 2010, and end at 11:00 p.m. on Saturday, June 5th, 2010. This is intended to be an annual event on the first weekend in June; staff is suggesting a condition which limits the festival to two consecutive years, after which the applicant would need to reapply to continue the Special Use Permit. The official hosts of the event will be the Roanoke Moose Family Center Lodge #284. The Board of Officers and Lodge Members will be the sponsors of the event. Entertainment is scheduled to begin on Thursday, Friday and Saturday at noon and end no later than 11:00 p.m. Note than the county's noise ordinance goes into effect at 10:00 p.m. and the granting of this Special Use Permit would not change the requirements of the ordinance; a waiver would be required from the Board of Supervisors which is completely independent of this request. There will be two garbage containers (dumpsters) on site as well as multiple trash cans throughout the Lodge property and in the camping areas. All trash cans will be emptied daily. The lodge has 4 multiple stall restroom facilities, 2 each for men and women, and also has 2 additional single stall restrooms. In addition, at least 2 portable toilets will be placed on the Lodge grounds. Concessions will take place within the Lodge. If there were to be outdoor concessions, vendors will have appropriate licenses. 3 The Lodge plans to contact Mason's Cove Fire and Rescue to provide support on the premises throughout the event. The facilities plan also states that "We will also work with Roanoke County as well as use Lodge members who are public service employees to have active security during the entire event." It is the understanding of staff that the Roanoke County Police Department does not work private events at which alcohol is served. Staff has requested more information regarding security, medical facilities and fire protection from the petitioner. AccesslTraffic Circulation -The event would have both guests attending by car, and those who are camping and plan to stay for all three days of the event. All car parking will be in front of the building, in marked spaces and in the field. The designated camping area at the rear of the properly would accommodate full size recreational vehicle campers, popup campers, and tent camping. For both cars and campers, traffic will be directed by Moose volunteers at multiple access points. All vehicles will be directed into the site at the entrance of the property to avoid traffic queues on Route 311. At a point along the paved entrance road, a second traffic control point will allow volunteers to take tickets, provide wristbands, and direct the guest to either car parking or the camping facilities. There will be two more volunteers directing cars to park in the field. Two pairs of volunteerswill direct campers in the rearof the building. Fire & RescuelUtilities -The Roanoke County Fire Marshall's Office offered the following recommendations and requirements: • Recommended inspections prior to the scheduled event; • Recommended that a member of the Fire Marshal's Office to frequent the properly throughout the event, possibly assigning a Fire Marshal to the event with some type of compensation similar to the expense of security; • Recommend that no fireworks be used with the camping event; • Required permits forfires; • Crowd control measures would need to be reviewed by the Fire Marshal's Office and all egress requirements met; • Stage, lighting, large tents, and fire extinguishers all regulated by the Fire Code. Economic Development -The Department of Economic Development offered no objections to the proposed special use permit request. Screening and Buffering -The petitioner has agreed to keep all activities of the outdoor gathering at least 100 feet from Route 311. Communit Meetin -A community meeting was held on Thursday, February 11th, 2010. There were two citizens at this meeting. The citizens asked questions related to the type of music at the event, the anticipated crowd, the time frame of the music and security. There were concerns about what time the music ended, and the petitioner stated that if they did not receive a noise ordinance waiver, that theywouldmove the last portion of the even indoors, which has the capacity to accommodate just fewer than 1,300 people. 4. CONFORMANCE WITH ROANOKE COl1NTY COMPREHENSIVE PLAN The project site is designated Rural Village by the 2005 Comprehensive Plan. Rural Village is a future land use area where limited development activity has historically occurred and where suburban or urban development patterns are discouraged. Rural community centers such as clubs are identified as being desirable within the Rural Village designation. With the proposed conditions as noted above, staff concludes the proposal for outdoor gatherings conforms to the future 4 land use category as described in the Roanoke County Comprehensive Plan. 5. STAFF CONCLUSIONS While the concept of an outdoor gathering is in conformance with the future land use category of Rural Village as designated in the Roanoke County Comprehensive Plan, staff suggests that certain conditions become effective should the request be granted to plan for the safety and well-being of those who are visiting the festival and the surrounding neighborhood. Staff believes that most concerns have been addressed, however, would request that more information regarding security, fire protection and medical services be provided and considered as conditions of the request. However, it is important to note that were this event to be held indoors on the property, in the building which can accommodate almost 1,300 guests, no Special Use Permit would be required. In fact, the petitioner has held similar events indoors before with guests numbering around l00 people, and there were no known reported issued with this particular event. Also, should the petitioner want to continue to have music outdoors past the time of the Roanoke County noise ordinance, they must seek a waiverfrom the Roanoke County Board of Supervisors. This petition in no way supports or promotes any extension of the noise ordinance. CASE NUMBER: 2-212010 PREPARED BY: Nicole Pendleton HEARING DATES: PC: March 2, 2010 BOS: March 23, 2010 ATTACHMENTS: Application Aerial Photograph Future Land Use Map Zoning Map AR District Regulations Letter from staff to petitioner dated January 25, 2010 Revised Site Plan Revised Facilities Plan 5 County of Roanoke Community Development Planning & honing ' 5204 Bernard Drive P ~ Box29S00 Roanoke, VA 24018-0798 X540} ?72-2068 FAx X540) ?7~-7155 _ L'1' F ' ~=_ _ .~? . a. 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Proposed Zoning. ~~ ~`~" - ''``'`- " . , . ~r , , .f.~" , - . Proposed Land Use: ~~~ for ~~ ~ oa r ~c~~4~~si ~ ~ ~~~~ r~~ Y~e.~~~,~ul ~~~ J~r¢S Sr~ e,+- Does the rcel meet the minimum lvt area, width, and frontage requirements of the requested district? 4 Yes No ~ YF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria far fhe requested Use Type? Yes No ~ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ~ No ~ _ _ _ +~. - t~_ - .R' ~r . r .ER•A.~.D ADM~'2~IS~'1~A?'~_ w.E APPE~~ AFPL~I ~l ~Y_. ~__ - _ _- - ' ~ - - -- VARIANCE ~YAI V _ _ . _ . _. , _ ... . - .. ti . _ ~ :1;'~ -.;~:,.~ _ : Y d_. ~.~ ..-~-'_~_1F 1~1~Tti3_L~a__~,-•- 7~~ ''•a'~_ _=f, r-.C•'+ =.i." :~•~:.i_'.ii- _F_ .. - - ~.-ti,'~ - _ '.~: VariancelWaiver of Sectian~s} of the Roanoke County Zoning Ordinance in or ,~~ ~,,~~~ rf Appeal of Zoning Administrator's decision to ~ ~ Appeal of interpretation of Sect'ion~s}: of the Roanoke County Zoning Ordinance ,~,~~~ Appeal of Interpretation of Zoning Map to ' Is the a lication cam lete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF:~iNYf O~~T~ r, ~T'ENXS pl p k ~ ~~r til:?~ ~~~1i;: ;` ~~~N~ ARE MISSING OR INCOMPLETE. a, ~ ~~~~I'~l ~~7rl,~fi ~s~viCP v~AA +~ R1SlWICP VIAA Rl5~W1CP VlAA Consultation $112" x 11" concept plan Application fee ~ Application Metes and bounds description Proffers, if applicab 3usti~cation Water aad sewer application Adjoining property owners I hereb certify that Y am either the owner of the property the own is agent or con $ct purchase nd am acting with the knowledge and consent Y .. of the owner. ~ . ~ Owner's Signature For Staff Use Un[ Date received. C ~ ~ Received 6y; ~~ Application fee: PCIi date: Placards issued; BOS dale; ~~ ~~~ , Case Number d-- ~~ ~ - c~n~~c~~io JUSTIF~~CATUN FCIR REZUIIIING, SPECIAL vSE PERMIT wA~'ER QR CUMP ALAN lis.2-2232) REV~Ew ' REQUESTS A licant ~ ~° pp The Planning Commission will study rezoning, special use permit waiver or community plan (15.2-2232} review requests to determine the need and justification far the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary, Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. ~~ ~ ~~ ~.~~ ~~~~ ~, ~., a ~ ~~ Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan, Please describe the impacts} of the request on the property itself, the adj oining properties, and the surrounding area, as well as the impacts on public services and facilities, including waterlsewer, roads, schools, parkslrecreation and fire and rescue. 3 CtJNCEPT PLAN CHECKLIST A concept plan ofthe proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan ar plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning ar imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan ~ 15.22232} review and variance applications, The plan should be prepared by a professional site planner. The level of detail may vary, depending an the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: AL APPLICANTS a. Applicant name and name of development b. Date, scale and north arrow c. Lot size in acres or square feet and dimensions ~ d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, flaodplain, etc. f. The zoning and land use of all adjacent properties ~,~ g. All property lines and easements h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development ,~,,, j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information regz~ired for REZ4~V~1V~ and SPECIAL USE PER~II~'APP~,ICAN2'~' ~~ k. ExistinQ~ utilities water sewer storm drainsl and connections at the site r3 ~ 3 7 / 1. Any driveways, entranceslexits, curb openings and crossovers `~ m. To o ra h ma in a suitable scale and contour intervals pgpY p :,~ ' e istances at intersections n, Approxunate street grades and stt d ~I o. Locations of all adjacent frre h drams J Y p. Any proffered conditions at the site and how they are addressed q. ~f project is to be phased, please show phase schedule I certify that all items required in the checklist above are complete. '~ ' ,~ ~~ w Signature of applicant .~ ~ e C..- ~` ~". Date 6 Noah ~ . F ~ _< ~ ~- ' `" ' ~ Community Development ' _~ `` b= Planning & Zoning Division rya POTENTIAL OF NEED FOR TRAFFIC ANALYSIS AND/OR TRAFFIC IMPACT STUDY The following is a list of potentially high traffic-generating land uses and road network situations that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your rezoning, subdivision waiver, public street waiver, or special use permit request If your request involves one of the items on the ensuing list, we recommend that you meet with a County planner, the County traffic engineer, and~or Virginia Department of Transportation staff to discuss the potential additional traffic related information that may need to be submitted with the application in order to expedite your application process, rlVote this list is Trot inclusive and the County staff acrd vDpT reserve the right to request a trafrtc study at any time, as deemed necessary. J High Traffic~Generating hand Uses: • Single-family residential subdivisions, Multi-family residential units, or Apartments with more than 75 dwelling units • Restaurant with or without drive-through windows} • Gas station/Convenience store/Car wash • Retail shap/Shopping center • Gffices including ~ financial institutions, general, medical, etc.} • Regional public facilities • Educational/Recreatianal facilities • Religious assemblies • Hotel/Motel • Goff course • Hospital/Nursing home/C[inic • Industrial site/Factory • Day care center • Bank • Non-specific use requests Road Network Situations; • Development adjacent toJwith access onto/within 500-ft of intersection of a roadway classified as an arterial road ~e.g., Rte 11, 24, 115, ii7, 460, 11/460, 220, 221, 419, etc} • For new phases or changes to a development where a previously submitted trafficstudy is more than two ~2} years old and/or roadway conditions have changed significantly • ~Ilhen required to evaluate access issues • Development with ingress/egress on roads planned or scheduled for expansion, widening, improvements, etct ~i.e, on Long Range Transportation Plan, Six-Yr Raad Plan, etc.} • Development in an area where there is a known existing traffic and/or safety problem • Development would potentially negatively impact existing/planned traffic signals} • Substantial departure from the Community Plan • Any site that is expected to generate over one hundred X100} trips during the peak hour of the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty X750} trips in an average day Effective date; April ~9, 2DD5 0~ ~QAN~~~ Cvm~unit Develo meat ~ ~ ~ Plannin & Zonin Division Y p Z t ~, g g ~~: ~_ ~@38 NOTICE TO APPLICANTS FOR REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING COMMISSION APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision waiver, Public Street Waiver or Special Use Permit petition if new or additional information is presented at the public hearing, if it is the opinion of the maj ority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff andlor an outside referral agency to adequately evaluate and provide written comments and suggestions on the new ar additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance m.ay be warranted. POTENTIAL OF NEED FOR'I~ZAFFIC ANALYSES AND/OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision waiver, Public Street waiver, or Special Use Permit petition if the County Traffic Engineer ar staff from the Virginia Department of Transportation requests further traffic analyses andlor a traffic impact study that would be beneficial in making a land use decision ~~ote: a list of potential rand uses and situations that would necessitate further study is provided as part of this application package}. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses andlor traffic impact study and to provide written comments andlor suggestions to the planning staff and the Planning Commission, If a continuance is warranted, the applicant will be notif ed of the continuance and the newly scheduled public hearing date. Effective date: April 79, 245 ~ ~ ~ ~~ Name of .etitivn ~~ ~_ ~~ ~ Petitioner's ignature 4. ~~ ~ ~~ Date ARTfCLE fV. USE AND DESfGN STANDARDS Page of 1 Sec. 3o~SlM3~ Gutdoor Gatherings (A) General standards: . As part of the application for a special use permit the petitioner shall submit information indicating the individuals andlor parties sponsoring the event, the nature of the gathering, the events, displays andlor entertainment scheduled, the number of tickets to be sold, an estimate of the total number of people expected to attend, and the dates for which the permit is requested. 2. In addition, a detailed plan shall be submitted of all facilities to be provided in accordance with the following guidelines; a. Adequate provisions for sanitation facilities, garbage and trash collection and disposal, and facilities far providing food, water and lodging for persons at the gathering shall be provided. b. The sponsors shall pravide for adequate medical facilities, fire protection and security of the site. c. Adequate on-site parking shall be provided for all employees and patrons of the gathering. The parking layout shall be determined in advance of the festival, adequately marked on the site and shall be supervised during the festival in such a manner as to provide safe and convenient access to all patrons and employees, and to accommodate emergency service vehicles, d. Adequate off-site circulation and traffic controls to pravide safe ingress and egress to the gathering without burdening the existing road network or substantially disrupting the normal flow of traffic. e. Any sighting installed for the gathering shall be directed away from adjoining properties and public rights-of-way, and shall not exceed one-foot candle measured at the property boundary afthe site. f. The level of any music and other noise created by the gathering shall be directed away from any adjoining residence and may be specifically limited by the board of supervisors. http:llibrary 1.mun~code.comldefaul~-testlDocVie~v11222211112D1124 111612DD9 GENERAL EVENT INFGRMATIQN A. Then annual event will be held the first weekend of June, starting June 3-5, 2010. B. It will be hosted by the Roanoke Moose Family Center Lodge #284 3233 Catawba Valley Dr. Salem, VA 24153. C. The Board of officers and Lodge Members will be the sponsor of the Event. D. Entertainment scheduled daily including bands that will start no Earlier that 12:00 pm and End no Later than 11:00 pm. E. Anticipated attendance and ticket sales for the event are aprox.1200. DETAILED PLAN ~F FACILITIES A. Sanitation Facilities: Currently we have one ~1} garbage container on Site and will add additional containers installed for this event to be dumped daily. We will have food vendors on site, as well as the Lodge Being one of the vendors fall with current business license'}. All of the existing Lodge rest room facilities should be adequate, however, we will be providing additional portable toilets. B. We will contact local fire and rescue facilities to be onsite as well as Requesting security from Roanake County. C. We do have adequate parl~ng to meet the needs of the event ~vith Paved marked lots and additional parking available in grassy areas. All parl~ing will be controlled by volunteers from our local police Departments. D. Traffic Control will be provided by the above mentioned volunteers as well as Lodge volunteers so as not to interfere with traffic on Catawba Valley Drive. We will also contact and workwith the Roanoke County Sheriff s department as needed to assist with traffic control. E. There is no need for a~lditional lighting to be installed as the property Has adequate pole and dusk to dawn lighting already in use. F. The noise level will be maintained at a level not to inconvenience the Adjoining neighborhoods as well as being concluded by 11:00 pm unless there is a couu.t~~ noise ordinance that specifies otherwise. Roanoke County Real Estate Data Page 1 of 1 County ot` Roanoke,Virginla ¢r, ,. Parcel Id: 016.D3-O1-46.00-0000 Card Number: 001 of 041 Property Address: 3233 CATAWBA VALLEY DR Unit# Jurisdiction: COUNTY Magisterial District: Catawba Building Name: MQOSE LODGE Census Block: owner Name; ROANOKE LODGE 284 LOYAL ORDER OF MOO Billing Address: P Q BOX 528 Deeded Acre ~AC~ ar Lat ALT}: 25 AC Calculated Acreage: SALEM VA 24153 In Land Use: N Legal Description: FRONTS RT 311 CATA'~VBA BURRUSS LAND & LUMBER CO Neighborhood: J004 Use Model: CLUB f LODGE Appraiser: J Year Built Est): 1983 Style: 1.0 STORY Utilities: Billing Type Class: TAX EXEMPT -CHARITABLE Click here for contact information 2009 Land Value: 2009 Banding Value: 2009 Total Market Value: 281500 , 1180500 Click here for 1462000 2049 Values Flood Certificate: Zoning: ARCS Zoning Conditions: 22-07119$6 21-0311985 05-0212005 Transfers YearlManth Sales Price 0 Instrument References Type Number 197411 0 DEED 010080464 0 PLAT 106800467 a 0 0 Foundation: SPREAD FOOTING Sub Floor: SLAB ON GRADE Floor Cover #1: CARPET Floor Cover #2: CONCRETE FINISHED Interior Wall #1: DRYWALL Interior Wall #2: Exterior Wall #1: ~oOD ON SHEATHING Exterior Wall #2: MODULAR METAL Commercial Structure Frame: Fire Place Description: 1 FIREPLACE Roof Structure: BAR JOIST Raaf Cover: RUBBER Heat Fuel: GAS Heat Type: AIR-DUCTED Air Condition Type: CENTRAL # Apartment Units: Bed Roams: Lower 0, Base 0, Upper 0, Total 0 Full Baths: Total 0 Half Baths: Total 0 Sub Area Description Sq. Ft. BASE 23333 PRCH-OPEN UN 540 NOTICE; Every effort is made to produce and publish the mast current and accurate information possible. No warranties, expressed ar implied, are provided for the data herein, its use or its interpretation. lnall instances the official county records shall be consulted far verification of data. httn:lleservtces.roanokecountvva.~ovlen~ineerlrelall2.as~?Parcelld~0~6.D3-Dl W46.DD-DDDD... 121712D09 _._ N i ~ ~# ~ F r ~ ~o- ~ i7 ' I Tp~~ ~ ~~ ~~ }rN~ ~'~ f ,~r j ~ }~ ~ ~~ ~ fr rH~. ~ ~~~" ~ Y~ ~ ~ N 7 s ~" ~ ~ ~ 1 ~ ,. ~ fIF J r ~ ~ ~ ~ ' + ~~ } ~i. ' , ~` ~ ,„I ~ ~ ~' ~~ , ; ( PNr ..~... k ~~ r,f '~, v .. ,. ~ ~. C v v l fi~ I ~ 1~y~ Y ~ J"l~ ~ '. f {f ,(1' ~ 1~ ~~~ ' Y~ ~ .. 4 l ~ N ~f~ ~K. ~'~ "'`~ .+,r ~p^.-«!,-nmy ' , ~I ~ . D .: ~} I ~ r VW tlr x, c i ~ y~ "~ i ' X i ^ ~~ 1~~ 'U f 1 A }~ ~~r ~ 11 ~~ ~ 'P` ~~ ~ibt y, SY ~'~ ~I } ~~ ~ ' Sf., ... v _ x, ~r~ ~ !x~ .~ 1y,if~~. i ~)a~ q. ~ ytl ~ ~ ~ „ ,A a ,. 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Y~ ,~ ~ _ ,r I ~ ,~^., 4,'. .., ,F?J~ ,.+a ` y! ~ !~r ~ r A .. n~. 1Z {" Roanoke County Department of Community Development N Applicants Name: Roanoke Moose Lodge #284 Existing Zoning: ARCS Proposed Zoning: ARCS Tax Map Number: 016.03-01-46.00-0000 Magisterial District: Catawba Area: 25 Acres 17 December, 2009 Scale: 1" = 300' Roanoke County Department of Community Development N Applicants Name: Roanoke Moose Lodge #284 Existing Zoning: ARCS Proposed Zoning: ARCS Tax Map Number: 016.03-01-46.00-0000 Magisterial District: Catawba Area: 25 Acres 17 December, 2009 Scale: 1" = 300' N Applicants Name: Roanoke Moose Lodge #284 Roanoke County Existing Zoning: ARCS De artment of Proposed Zoning: ARCS p Tax Map Number. 016.03-01-46.00-0000 Community Development Magisterial District: Catawba Area: 25 Acres 17 December, 2009 Scale: 1" = 300' SEC. 30-34. AR AGRICULTURAL/RESIDENTIAL DISTRICT. Sec. 30-34-1. Purpose. (A) These areas are generally characterized by very low density residential and institutional uses mixed with smaller parcels that have historically contained agricultural uses, forest land and open space outside the urban service area. These areas provide an opportunity for rural living in convenient proximity to urban services and employment. Agricultural uses should be encouraged to be maintained. Over time, however, these areas are expected to become increasingly residential in character, with residential development becoming the dominant use over agricultural and more rural type uses. The purpose of this district, consistent with the Rural Village land use category in the comprehensive plan, is to maintain these areas essentially in their rural state, consistent with the level of services anticipated by the county. These areas are generally suitable for low density residential development and other compatible land uses. (Ord. No. 62795-10, 6-27-95; Ord. No. 042799-11, § 1 f., 4-27-99; Ord. No. 042208-16, § 1, 4- 22-08) Sec. 30-34-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. I. Agricultural and Forestry Uses Agriculture Forestry Operations ~ Stable, Private ~ Stable, Commercial Wayside Stand ~ 2. Residential Uses Accessory Apartment Home Occupation, Type I Manufactured Home ~ Manufactured Home, Emergency ~ Multiple Dog Permit ~ Residential Human Care Facility Single Family Dwelling, Detached 3. Civic Uses Community Recreation ~ Family Day Care Home Park and Ride Facility Public Parks and Recreational Areas Utility Services, Minor 4. Commercial Uses Veterinary Hospital/Clinic 5. Miscellaneous Uses Amateur Radio Tower (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (~) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Residential Uses Alternative Discharging Sewage Systems ~ Kome Beauty/Barber Salon ~ 2. Civic Uses Camps Cemetery Crisis Center Day Care Center Educational Facilities, Primary/Secondary ~ Religious Assembly Safety Services ~ Utility Services, Major 3. Commercial Uses Antique Shops ~ Bed and Breakfast ~ Golf Course Kennel, Commercial 4. Industrial Uses Custom Manufacturing ~ Resource Extraction 5. Miscellaneous Uses Broadcasting Tower Outdoor Gatherings (Ord. No. 42793-20, § II, 4-27-93; Ord. No. 82493-8, § 2, 8-24-93; Ord. No. 42694-12, § 7, 4- 26-94; Ord. No. 62795-10, 6-27-95; Ord. No. 042799-11, § 2, 4-27-99; Ord. No. 072605-7, § 1, 7-26-05; Ord. No. 042208-16, § 1, 4-22-08) Sec. 30-34-3. Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A)Minimum lot requirements l . Lots served by private well and sewage disposal system: a. Area:1 acre (43,560 square feet) b. Frontage: 110 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water: a. Area: 30,000 square feet b. Frontage: 110 feet on a publicly owned and maintained street. 3. Lots served by both public sewer and water: a. Area: 25,000 square feet b. Frontage: 90 feet on a publicly owned and maintained street. (B)Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet. b. Accessory structures: Behind the front building line. 2. Side yard: a. Principal structures: 15 feet b. Accessory structures: 15 feet behind front building line or 10 feet behind rear building line. 3. Rear yard: a. Principal structures: 25 feet b. Accessory structures: 10 feet 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. 5. Where the principal structure is more than 150 feet from the street, accessory buildings may be located 150 feet from the street and 20 feet from any side property line. (C)Maximum height of structures. 1. All structures: 45 feet (D)1V~aximum coverage. 1. Building coverage: 15 percent of the total lot area. 2. Lot coverage: 30 percent of the total lot area. (Ord. No. 62293-12, § 10, 6-22-93) SEC.30-35. RESERVED. 19u ~ n... J' ~ tl~l . . 1~. ~ K.` r~. ti ,u~ ~ ~ k ,',_;~ oy - i ~~ , ll~iil~~~ ~-_ ---' DEPARTMENT OF COMMUNITY DEVELOPMENT BUILDING PERMITS DIRECTOR, ARNOLD COVEY DEVELOPMENT REVIEW DEPUTY DIRECTOR OF DEVELOPMENT SERVICES, TAREK MONEIR ENGINEERING DEPUTY DIRECTOR OF PLANNING, PHILIP THOMPSON INSPECTIONS COUNTY ENGINEER, GEORGE W. SIMPSON, III, P.E. MAPPINGIGIS BUILDING COMMISSIONER, JOEL S. BAKER, CBO STORMWATER MANAGEMENT TRANSPORTATION January 25, 2010 Dear Mr. Wines, A Special Use Permit application has been filed with the Roanoke County Department of Community Development by Roanoke Moose Lodge. The request is to obtain a Special Use Permit for the purpose of Outdoor Gatherings on a 25 acre parcel located at 3233 Catawba Valley Drive. A community meeting will be held on Thursday, February 11, 2010, at the Moose Lodge to discuss the project. Mr. Willie `1Uines and Roanoke County staff will attend the meeting to discuss the project and answer questions. Meeting notices will be advertised on our Department website, and property owners near the property will be notified via mail regarding the meeting. In order to complete staff analysis of the project, we are requesting the following information be submitted no later than Friday, February 12th. Should you have questions or concerns regarding the following, please contact me. 1. Amore detailed concept plan which shows the following: a. The location and number of both permanent and portable restrooms. Please contact the health department to determine if there would be any concerns or requests. b. The location and number of all concessions. c. The location and dimensions of parking areas, including the number of spaces. d. The location of first aid stations. e. Address comments from the Fire Department, and include fire lanes if necessary. f. The location of all temporary and permanent light fixtures. Note that a photometric plan may be required with the site plan. g. Internal site circulation, including "check-in". h. The location and dimensions of camping area, including approximate number of camper spaces, and tent spaces, if any exist. i. The location of any signage. j. The location of trash receptacles and dumpsters. k. The location of any tents (will require permits by Department of Building Safety). P.O. BOX 29800 ~ ROANOKE, VIRGINIA 24018 ~ PHONE (540) 772-2068 ~ FAX (540) 776-7155 2. Please also provide additional information regarding your application as noted below. Note that this information will likely make up a set of suggested conditions tied to the Special Vse Permit, which may be amended by the Planning Commission and/or Board of Supervisors: a. What will be the maximum number of tickets sold? b. Please explain how the event will be advertised, including signage on site. c. Please provide a contact information, with cell phone number, where a representative of the Moose Lodge can be contacted during the event at all times. This information should be provided to Planning and Zoning staff, Fire and Rescue and the Police Department. d. Clarify the start and end time for events on each day of festival. Note that the noise ordinance defines noise disturbances as follows: "Operating or permitting the use or operation of any radio receiving set, musical instrument, television, phonograph or any other device for the production of sound, between the hours of 10:00 p.m. and 7:00 a.m. the following day, at a volume sufficient to be plainly audible across property boundaries or through partitions common to two (2) residences within a building or plainly audible at fifty (50) feet from such device." e. Please provide information regarding number of security and emergency personnel on site (this includes a Fire Marshall). I look forward to working with you on this project, and hearing from you soon. My contact info is 540.772.2068 extension 266, e Leto ,ro ol~ecou v. v, and my fax number is 540.772.2108. Sincerely, Nicole G. Pendleton, AICP, CFM Planner II cc: Philip Thompson, Deputy Director of Planning John Murphy, Zoning Administrator P.O. 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I I S i.. +N~~a1~~ ~f . t" ~ •,. ~ ~ Y r flu' ~M III I ~d ., s ~{ , t s a n. i , r ~ ~~~ kr R }, , ~ ~I -; s t. ~ s kr ~, A y-- ~ " s ~ e d. ~,ar a,a w, E , ~ " ~ .' '~ a ^ ,: ~ ~~„y ,. ~. ~, ~~ \' f~R +f' y, , ~: ~ ~~ ~e~ I1,26~~ GENERAL EVENT INFORMATION • The event Festival} will be held June 3rd a~ 12:00 p.m. ending June 5th a~ 11:00 p.m. • It will be hosted by the Roanoke Moose Family Center Lodge #284, 3233 Catawba Valley Drive, Salem, VA 24153 • The Board of Officers and Lodge Members will be the sponsor of the event. • Entertainment scheduled ;.daily will start no earlier than 12:OD p.m. and end na later than 1~~ :00 p.m. Vlre are aware of the 10:00 p.m. noise ordinance and are requesting a waiver. • Maximum number of daily ticket sales for the event not to exceed 1200. Multiple colored arm bands will be used to distinguish between~the daily, entire event, and camping guests. DETAILED PLAN OF FACILITIES • Sanitation Facilities: There will be 2 garbage containers ~dumpsters} on site and multiple trash containers scans} spread throughout the entire Lodge property and in the camping areas. All trash cans will be emptied daily. The Lodge has 4 multiple stall large} restroom facilities, 2 men's, 2 women's and 2 additional single stall restrooms. 2 additional portable toilets will be placed on the Lodge grounds. . • INe will be contacting Mason's Cove Fire and Rescue to provide support on the premises throughout the event. we will also work with Roanoke County as well as using Lodge members who are .public service employees to have active security during the entire event. • There are 15-80 marked parking spaces and more than adequate room to park cars in the lower field. Volunteer parking attendants traffic control} will be on site and positioned at all locations designated for controlled flow of traffic and parking. Minimum of two people per all necessary locations. • There is no need for additional lighting to be installed as the property has adequate dusk to dawn lighting already in use. • The noise level will be maintained at a level not to inconvenience the adjoining neighborhoods and will conclude by 11:00 p.m. if approved for the noise ordinance waiver. EVENT CONTACT • Roanoke Moose Lodge Administrator -Willie Wines, Sr. Office (540)384-7172 Cell (540)529-0569 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 23, 2010 ORDINANCE GRANTING A SPECIAL USE PERMIT FOR OUTDOOR GATHERINGS ON 25 ACRES LOCATED AT 3233 CATAWBA VALLEY DRIVE TAX MAP N0. 16.03-1-46~ CATAWBA MAGISTERIAL DISTRICT, UPON THE PETITION OF THE ROANOKE MOOSE LODGE #284 WHEREAS, Roanoke Moose Lodge #284 has filed a petition for a special use permit for Outdoor Gatherings to be located at 3233 Catawba Valley Drive (Tax Map No. 16.03-1-46) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on March 2, 2010; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 23, 2010; the second reading and public hearing on this matter was held on March 23, 2010. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to the Roanoke Moose Lodge #284 for Outdoor Gatherings on 25 acres located at 3233 Catawba Valley Drive in the Catawba Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding neighborhood or community and said special use permit is hereby approved with the following conditions: a) Substantial conformance with concept plan dated February 9, 2010. Page 1 of 2 b) Substantial conformance with Detailed Plan of Facilities dated February 11t, 2010. c) Maximum number of ticket sales shall not exceed 1,200 tickets sold per day. d) The special use permit shall be valid for a period of two (2) years, with events taking place June 3-5, 2010, and June 2-4, 2011. e) The Roanoke Moose Lodge shall notify the Zoning Administrator in writing of the event contact person with contact information at least sixty (60) days prior to each event. f) There shall a 100-foot buffer along Route 311 where no parking will take place. g) There will be no camping in front of the building. h) A parking plan shall be submitted to the Zoning Administrator for review sixty (60) days prior to each event to determine parking capacity and circulation. i) There will be at minimum of ten (10) volunteers to provide security and a minimum of three (3) emergency medical personnel volunteers during the event. These volunteers will be identified by vests or badges. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Page2of2 ~,~~~! N. ITEM NO. '~ ~ I ~~~w ~' ~~I '' ~'~'~1~~ ~Ir~ ~, ~ ~~ ~t~w~ ~~I ist~ B. Clayton Goodman III ~~_ County Administrator ,~1. Tie ~~'l ~ ~~ ~r~ i~n~~cr, ~~ +~ ~i~~~I'~nin ~c~r~~+~l~, fir. ~,p~~~ r~~ r~~~,~~ ~- ~~~~~I~u+~~ ~~ ~~~~~ hip ~c~r~ free-y~r ~r~n+r~ ~~~b~l~ ~~~ a~ ~i~ ~ the ~~ ~t ~r~~ ~~~i~~~ T AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 23, 2010 RESOLUTION OF APPRECIATION TO WARREN B. CAMPBELL FOR HIS SERVICE ON THE ROANOKE COUNTY ELECTORAL BOARD WHEREAS, Warren B. Campbell served on the Roanoke County Electoral Board from March 1, 1998, until February 28, 2010, having been reappointed three times; and WHEREAS, Mr. Campbell was elected to serve as Chairman, Vice-Chairman and Secretary of the Roanoke County Electoral Board; and WHEREAS, during his tenure, the number of registered voters in Roanoke County grew from 50,654 to 65,846; and WHEREAS, during Mr. Campbell's tenure on the Electoral Board, he was instrumental in selecting and instituting new touch screen voting equipment in 2003, which has been a tremendous advancement in the voting process; and WHEREAS, prior to service on the Electoral Board, Mr. Campbell served as Chairman of the Roanoke County Democratic Committee; and WHEREAS, through his leadership and involvement in Roanoke County elections as a member of the Electoral Board, Mr. Campbell has demonstrated his dedication and commitment to the citizens of Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia on its own behalf and on behalf of all its citizens, does hereby extend its sincere appreciation to Mr. Warren B. Campbell for his service on the Roanoke County Electoral Board; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes for all his future endeavors. ACTION N0. ITEM N0. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTYADMINISTRATIONCENTER MEETING DATE: March 23, 2010 AGENDA ITEM: Recognition of Andrea Rickey, Communications Officer III, for receiving the Communications Officer of the Year Award for 2009 SUBMITTED BY: Bill Hunter Assistant Director for Communications, CommlT APPROVED BY: B. Clayton Goodman III .. 13C~-- County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Communication Officer of the Year Program is recognition of outstanding work and accomplishments as an Emergency 911 Professional. Selection forthis honor is rigorous as Communications Officers deal with life and death situations virtually on a daily basis. Andrea Rickey is the Communication Officer of the Year for 2009. Andrea was not onlythe selection of her peers in the 911 Communications Center, but was also cited for two noteworthy acts during the year. In March, she handled a call from a citizen and found out that the caller's husband was threatening suicide. The caller was reluctant to give the information to Andrea, who calmly convinced the caller to give her the necessary information to get responders on scene. In September she took a call regarding an elderly male subjectwith a shotgun. On both occasionsAndrea was quickto establish a rapport, gain thetrust of the citizens and keep the callers focused on the conversation while police responded. We are extremely fortunate to have such talent on staff. Andrea exemplifies the professionalism sought after in all Communications Officers. This istruly awell-deserved recognition for Ms Rickey. ACTION N0. ITEM N0. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 23, 2010 AGENDA ITEM: Funding requests from cultural, tourism and other agencies for fiscal year 2010-2011 SUBMITTED BY: Brent Robertson Director of Management and Budget APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for presentations to allow cultural, tourism and other agencies the opportunity to orally submit funding requests to the Board of Supervisors for inclusion in the fiscal year 2010-2011 budget. At the March 16, 2010, Board of Supervisors meeting, presentations from health and human service agencies requesting contributions from the County for inclusion in the fiscal year 2010-2011 budget were heard. Organizations that submitted funding requests for fiscal year 2010-2011 were instructed to submit an Appearance Request Form to the Clerk to the Board of Supervisors if they wanted to make an oral presentation. The cultural, tourism and other agencies on the attached report have requested time to speak to the Board on March 23, 2010, regarding their funding requests. The written requests and accompanying literature submitted by each organization are available in the Clerk's office for your review prior to the presentations. Attached is a summary that lists each agency's budget history and requested funding amount. At the meeting Budget staff will provide a list of speakers as well as individualized scoring sheets. Based on input received from the Board, the County Administrator will make recommendations for funding and present them as part of the fiscal year 2010-2011 proposed budget that is planned for April. FY2010-2011 Agency Funding Requests Cultural, Tourism Other Agencies BOS Worksession March 23, 2010 Agency Name FY09 Adopted FY10 Adopted County Requested Reduction (90% of FY10 Adopted) FY2011 Request Proposed Art Museum of Western Virginia (Taubman Museum) Contractual Agreement $150,000 $50,000 $50,000 $50,000 Art Museum of Western Virginia (Taubman Museum) - Roanoke County Schools Education Program Contractual Agreement $50,000 $50,000 $50,000 $50,000 Art Museum of Western Virginia (Taubman Museum) -Operating $0 $0 $0 $10,000 Arts Council of the Blue Ridge $2,700 $2,500 $2,250 $2,500 Blue Ridge Parkway 75, Inc. $12,500 $12,500 $11,250 $0 Blue Ridge Soil and Water Conservation District $1,100 $1,100 $990 $3,500 Center in the Square Operating $39,400 $37,000 $33,300 $37,430 Center in the Square -Igniting Dreams, Energizing Promises Campaign (this is a 5 year request for $200,000 per year) $0 $0 $0 $1,000,000 Clean Valley Council, Inc $1,500 $1,500 $1,350 $1,350 Downtown Music Lab (now part of Jefferson Center Foundation and included in their request) $1,600 $0 $0 $0 FRIENDS of the Blue Ridge Parkway $11,700 $11,600 $10,440 $10,440 Harrison Museum of African American Culture $1,300 $1,000 $900 $0 History Museum & Historial Society of Western Va. -Learning Gallery $1,200 $0 $0 $0 History Museum & Historical Society of Western Va. - 0. Winston Link Museum $3,500 $3,500 $3,150 $3,150 History Museum & Historical Society of Western Va. $7,600 $5,900 $5,310 $5,310 Hollins lJniversity -The Eleanor D. Wilson Art Museum $25,000 $20,000 $18,000 $22,000 Jefferson Center Foundation $1,600 $1,700 $1,530 $2,500 Mill Mountain Theatre (no longer in operation) $6,900 $0 $0 $0 Mill Mountain Zoo $9,500 $9,500 $8,550 $20,000 Mill Mountain Zoo -Capital Request $1,500 $1,700 $1,530 $20,000 Miss Virginia Pageant $1,000 $1,000 $900 $1,200 Miss Virginia Pageant - TV Sponsorship $4,950 $3,000 $2,700 $4,950 New Century Venture Center $1,000 $1,000 $900 $0 Opera Roanoke $900 $600 $540 $540 Roanoke Higher Education Center $11,400 $11,500 $10,350 $10,350 Roanoke River Basin Association $0 $0 $0 $4,000 Roanoke Symphony $6,100 $5,900 $5,310 $5,310 Roanoke Valley Sister Cities $1,800 $1,800 $1,620 $1,600 Salem Museum and Historical Society (The full request is for $100,000 at $20,000 per year for 5 years) $0 $0 $0 $20,000 Salem-Roanoke Baseball Hall of Fame $2,000 $2,200 $1,980 $3,000 SalemlRoanoke County Chamber of Commerce -Operating $5,800 $5,700 $5,130 $5,700 Science Museum of Western Virginia -Capital Request $200 $0 $0 $25,000 Science Museum of Western Virginia -Operating $18,200 $18,100 $16,290 $18,000 Small Business Development Center $3,400 $3,200 $2,880 $5,000 Tri-County Lake Administrative Commission (TLAC) Smith Mtn Lake $6,400 $5,700 $5,130 $5,100 Vinton Chamber of Commerce -Business Recruitment $4,500 $4,200 $3,780 $15,000 Vinton Dogwood Festival $1,000 $1,000 $900 $1,000 FY2010-2011 Agency Funding Requests Cultural, Tourism Other Agencies BOS Worksession March 23, 2010 Agency Name FY09 Adopted FY10 Adopted County Requested Reduction (90% of FY10 Adopted) FY2011 Request Proposed Vinton Historical Society $2,000 $2,000 $1,800 $10,000 Virginia Amateur Sports $44,400 $44,200 $39,780 $40,000 Virginia Economic Bridge $0 $0 $0 $1,500 Virginia Museum of Transportation $6,500 $6,500 $5,850 $5,850 Western Virginia Land Trust $2,500 $2,200 $1,980 $1,980 Williamson Road Area Business Association $0 $0 $0 $25,000 Young Audiences of Virginia, Inc. $1,100 $1,100 $990 $1,000 Sub-Total $453,750 $330,400 $297,360 $1,449,260 $0 Dues & Per Capita Contributions: These requests are from organizations supported by Roanoke County in the past. These contributions, in most cases, represent "membership" in the organization; however, the contribution (and the current year's request) is not contractual. Historically, the Board has utilized their discretion in funding increases in contribution requests. Greenway Commission $29,700 $29,800 $26,820 $35,200 Roanoke Regional Partnership $170,291 $170,291 $153,262 $153,262 Roanoke Valley Convention and Visitors Bureau $180,700 $180,700 $162,630 $180,700 Virginia Western Community College -Site Development (Third year of 5 year capital funding request submitted in FY08-09) $40,579 $40,579 $36,521 $40,579 Sub-Total $421,270 $421,370 $379,233 $409,741 $0 Dues & Per Capita Contributions: These funding allocations represent memberships in the specific organization and, by nature, must be funded at the full amount to retain membership. National Association of Counties $1,781 $1,781 $1,770 $1,770 Roanoke Regional Chamber of Commerce -Dues $2,620 $2,610 $2,615 $2,615 Roanoke Valley Alleghany Regional Commission $65,388 $57,513 $57,840 $57,840 SalemlRoanoke County Chamber of Commerce -Dues $1,000 $1,000 $1,000 $1,000 Vinton Chamber of Commerce -Dues $500 $500 $500 $500 Virginia Association of Counties $20,110 $20,063 $20,458 $20,458 Virginia Institute of Government Membership $3,600 $0 $5,000 $5,000 Virginia Municipal League $9,573 $10,062 $10,241 $10,241 Virginia Western Community College -Scholarship $13,797 $14,409 $13,779 $13,779 Sub-Total $118,369 $107,938 $113,203 $113,203 $0 Grand Total Cultural, Tourism & Other $993,389 $859,708 $789,796 $1,972,204 $0