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3/12/1996 - Regular
t 0~ ROANp~,~ ~ i Z 'A J ' 2 a 1838 WORKING DOCUMENT -SUBJECT TO REVISION ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA MARCH 12, 1996 1ff.~Rf 671E =!E •L~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each morrth. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement In order to participate in or attend Boani of Supervisors meetings or other programs and activities sponsored by Roanoke County, please co.~ntact the Clerk to the Boarri at (703) 772-200 We request that you provide at least 48- hours notice so that proper arrangements may be made. THERE WILL BE AN AUDIT COMMITTEE MEETING PRIOR TO THE REGULAR SESSION AT 2:30 P.M. A. OPENING CEREMONIES 1. Roll Call. ROLL CALL AT 3:00 P.M. - HCN ARRIVED AT 3:05 P.M. 2. Irnocation: The Reverend Steven W. Harris Baptist Children's Home 3. Pledge of Allegiance to the United States Flag. i ® Recycled Pacer B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH ADDED ITEM M-3 RESO OF APPRECIATION TO MAYOR TALIAFERRO PMM ADDED EXECUTIVE SESSION ITEMS• (1) ACQUISITION OF REAL ESTATE FROM DAVID SHELOR;~2) ACQUISITION OF REAL ESTATE FOR ECONOMIC DEVELOPMENT PURPOSES LBE ADDED EXEC'UTTVE SESSION ITEM ON PERSONNEL - APPOINTMENTS TO NEW CENTURY COUNCIL AND STORMWATER MANAGEMENT CITIZENS ADVISORY CO1~~IMITTEE C. PROCIAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation Declaring the month of March 1996 as Red Cross Month. HCN MOTION TO APPROVE PROC. - URC TOM BROWN RED CROSS CHAPTER MGR. ACCEPTED PROCLAMATION D. BRIEFINGS E. NEW BUSINESS 1. Request to donate a Parks and Recreation surplus van to Explore Park. (Pete Haislip, Parks and Recreation Director) A-031296-1 HCN MOTION TO APPROVE DONATION OF VAN TO EXPLORE PARK URC Z. Request from the Social Services Department to appropriate $120,000 in state funding for Special Needs Adoption. (John Chambliss, Assistant County Administrator) 2 A-031296-2 FM MOTION TO APPROVE APPROPRIATION OF $120,000 IN STATE FUNDING - URC F. OLD BUSINESS NONE G. REQUESTS FOR WORK SESSIONS NONE H. REQUESTS FOR PUBLIC HEARINGS BLJ ASKED IF IT WAS POSSIBLE TO ADOPT REAL ESTATE TAX RATE AT SAME MEETING AS PUBLIC FEARING. PMM -WILL RESEARCH THE CODE RF_-OUIREMENTS AND REPORT BACK. I. PUBLIC HEARING NONE J. FIRST READING OF ORDINANCES 1. Ordinance amending and reenacting the Roanoke County Code, Section 4, Chapter 4, Amusements to provide authority for Health Department inspections of public swimming pools. (Joseph Obenshain, Sr. Assistant County Attorney) HCN MOTION TO APPROVE 1ST READING WITH 2ND READING OF ORD AMENDED TO INCLUDE SAFETY ISSUES AND RETAIN $100 APPLICATION FEE. 2ND - 3/26/96 URC 3 2. Ordinance vacating a 10 foot Public Utility Easement, located along the north property line of Lot 9, Section 1, Country Hills, recorded in Plat Book 9, Page 65, located in the Windsor Hills Magisterial District upon the petition of Paul A. and Cynthia W, Reburn. (Arnold Covey, Director of Engineering & Inspections) LBE MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 3/26/96 URC 3. Ordinance amending article IV, Sewer Use Standards. Chapter 18, Sewer and Sewage Disposal of the Roanoke County Code. (Gary Robertson, Utility Director) HCN MOTION TO APPROVE 1ST READING 2ND - 3/26/96 URC R SECOND READING OF ORDINANCES NONE L. APPOINTMENTS 1. Blue Ridge Community Services 2. Building Code Board of Adjustments and Appeals HCN NOMINATED THOMAS DARNELL TO SERVE ANOTHER FOUR YEAR TERM WHICH WILL EXPIRE LANiJARY 22, 1999. 3. Highway and Transportation Safety Commission 4. New Century Council Vision Implementation Committees DISCUSSED IN EXECiJTIVE SESSION 5. Roanoke Valley Regional Stormwater Management Citizens Advisory Committee DISCUSSED IN EXECUTIVE SESSION M. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERID BY THE BOARD TO BE ROUTINE AND WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTID BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WII.L BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. A-031296-3 FM MOTION TO APPROVE CONSENT AGENDA WITH ITEM 3 ADDED URC 1. Request from School Board to appropriate $1,000 in state funding to purchase computer communication devices for students with disabilities. A-031296-3.a 2. Approval of a Raffle Food Service Chapter. A-031296-3.6 Permit for Roanoke County School 3. Resolution of Appreciation to James E. Taliaferro for his service as Mayor of the City of Salem. R-031296-3.c N. REPORTS AND INQUIRIES OF BOARD MEMBERS Suoeivisor Nickens: Asked PMM or Tohn Chambliss to bring back report on 3/26/96 on General Assembly legislation. Suoeivisor Eddy: (11 Asked when the Board will be touring the Forensic Lab. ECH will try to set up for 4/9/96 meeting. HCN suggested inviting the General Assembly legislators also. (21 Received a notice that 5 the Urban Partnership will be meeting on March 22 to assess the results of the General Assembly and suggested that County representatives should attend. ECH will contact Board members and/or staff to make arrangements for County attendance. (3) Received memo from Chairman Johnson reearding request from Roanoke City to go forward with planning for Transportation District BIT will contact Mayor Bowers with Board consensus that this is not the right time. (4) Announced that Board Clerk has set uo voice mail box for all 5 Board Members and announced telephone number. (~ Asked ECH to investigate what is happening with the VML Negotiating Committee for utility rates. (6) Asked when the Board will scheduled a planning session with the Metropolitan Planning Oreanization. ECH advised he plans to schedule the session for May. Suaervisor Minnix: Expressed concern about the misconceptions voiced in other areas of the County about the school bond referendum. Advised that location of a new school has nothing to do with the bond issue. Also concerned that other areas feel they are not being treated fairly Thanked BIT for his strong support of the referendum. Suoetvisor .Tohnson: Emphasized the importance of getting the correct facts oat to the voters on the bond referendum. O. CITIZENS' COMII~NTS AND CO)vBVILJNICATIONS NONE P. REPORTS FM MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEM 5 -UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of the Treasurer's Accountability per Irnestments and Portfolio Policy as of February 29, 1996. 5. Economic Development Activity Report TWG WILL AMEND THE GOALS SECTION OF THE REPORT TO REFLECT THAT NO IAND IS AVAILABLE IN VALr,FVTF~ p~K, Q. WORK SESSIONS 1. Recycling ECH TO BRING BACK REPORT FOR APPROVAL OF PLAN E,LIlVIINATING CURRIENT RECYCLING PROGRAMS AND GOING FORWARD WITH REGIONAL APPROACH. 2. Discussion of Six Year Primary Road Plan NO CONSENSUS TO CHANGE PRIORITY LIST AT THIS TII1~. STAFF BOARD MEMBERS TO ATTEND 4/2 VDOT PUBLIC HEARING TO EMPHASIZE I1ViPORTANCE OF ADDING 11/460 AND ROUTE 11 TO THE PLAN. 3. Budget Work Session a. CIP Discussion PRESENTATIONS ON ADDITIONAL STORAGE SPACE AT CLERK'S OFFICE. 800 MHZ SYSTEM (CONSENSUS TO REMOVE FROM CIP AND LEASE/PURCHASE) NEW VOTING MACHINES, GIS SYSTEM, FIRE BUNK ROOM ADDITIONS PUBLIC SAFETY WINDOW REPIACEMENTS. FIRING RANGE-, LAH~ RENOVATIONS. PETE HAISLIP PRESENTED REPORT ON PARKS AND Ii:ECRFATIONAL FACILITIES IN EACH MAGISTERIAL DISTRICT. b. Review budget calendar NOT DISCUSSED c. Other budget issues NOT DISCUSSED d. Adoption of a Rollover Policy NOT DISCUSSED R EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) Discussion of the use of real property for public purpose, space for the Department of Social Services; acquisition of real estate for public purpose, David Shelor property; acquisition of property for economic development purposes; Z.1-344 A (1) personnel matter, appointments to New Century Council and Stormwater Management Advisory Committee. BI+T MOTION TO GO INTO EXECUTIVE SESSION AT 6.45 P M. URC S. CERTIFICATION OF EXECUTIVE SESSION R-031296-4 BT;T MOTION TO RETURN TO OPEN SESSION AND ADOPT CERTIFICATION RESO AT 7:20 P.M. - URC BI+T ASKED FOR AND RECEIVED UNANIMOUS CONSENT TO ADD NEW BUSINESS ITEM TO AGENDA NEW BUSINESS FOLLOWING EXECUTIVE SESSION ~, A-031296-5 PMM ADVISED THAT SETTLEMENT AGREEMENT AND RELEASE HAD BEEN REACHED WITH ONE OF THE PARTIES IIWOLVED IN DIXIE CAVERNS IANDFILL ~ APL AGREEMENT WITH BANKRUPTCY COMIVIITTEE~, FM MOTION TO AUTHORIZE B T TO EXECUTE SETTLEMENT AGREEMENT AND RELEASE ON BEHALF OF THE COUNTY URC a DISCUSSION CONCERI~IING TURF MAINTENANCE AT CAVE SPRING HIGH SCHOOL FROM RIVER DAWGS SOCCER TEAM USING THE FIELD. ECH REQUESTED $5,000 FROM EITHER PARKS AND REC BUDGET, BOARD CONTINGENCY FUND OR ECONOMIC DEVELOPMENT FUND TO MAINTAIN THE FIELDS FOR ONE YEAR T. ADJOITRNMENT BIT ADTOURNED AT 734 P.M. c-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 12, 1996 PROCLAMATION DECLARING THE MONTH OF MARCH, 1996 AS RED CROSS MONTH WHEREAS, the American Red Cross is a humanitarian organization, led by volunteers, that provides relief to victims of disaster and helps people prevent, prepare for, and respond to emergencies; and WHEREAS, the Roanoke Valley Chapter/Appalachian Regional Blood Services and its 1,000 volunteers provide life saving training, disaster relief, blood services, and emergency military communication for thousands of Roanoke area families; and WHEREAS, for the health of the community, we urge all Roanoke citizens to continue their generous support of the American Red Cross and the Roanoke Valley Chapter/Appalachian Regional Blood Services through contributions of time, funds, and blood donations. NOW, THEREFORE, WE, the Board of Supervisors for Roanoke County, Virginia, do hereby proclaim the month of March, 1996, as RED CROSS MONTH throughout Roanoke County, Virginia; and FURTHER, that the Board of Supervisors, on its own behalf and on behalf of its citizens, does hereby express appreciation to the many volunteers who spend countless hours providing relief to victims of disaster and assistance in other emergency situations. 4 ~ ~s A-031296-1 ACTION NO. ITEM NUMBER ~-' ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 1996 AGENDA ITEM: Request authorization to transfer a surplus Parks and Recreation passenger van to Explore Park. COUNTY ADMINISTRATOR'S COMMENTS: Q y/~r~ BACKGROUND: Explore Park has recently expanded their special event offerings. Due to limited on-site parking and to help handle anticipated crowds, the Park needs to offer a shuttle system to transport spectators from off-site parking areas to activity areas. Roanoke County has provided transportation assistance in the past. The transfer of this vehicle will make Explore more self sufficient in this area and provide more internal flexibility with parking. SUMMARY OF INFORMATION: Staff has received a request from Explore Park for the donation of a surplus passenger van, previously used by the Parks and Recreation Department. The 1980 Dodge handicapped accessible van has over 103,000 miles and is valued at approximately $800. No other department has a need for this vehicle. Explore Park plans to use this van to provide a shuttle service from outlying parking areas to the Park. The vehicle has been replaced with a new wheelchair accessible van. The surplus van is available for immediate transfer. FISCAL IMPACT: There would be a minimal loss of funds to the County if the van was sold at County auction rather than donated to 1 ', ~.~ Explore. ALTERNATIVES' 1) Donate the van to Explore Park. 2) Sell it at auction. STAFF RECOMMENDATION: ~._ L/ Staff recommend Alternative 1, that the van be donated to Explore Park. Respectfully submitted, Appro ed b Pete Haislip E1 er C. Hodge Director, Parks and Recreation County Administrator ------------------------------- ACTION -------------- ----------- -------- VOTE Approved (x) Motion by: Motion by H. Harry No Yes Abs Denied ( ) C. Nickens to app rove donation Eddy x Received ( ) of van to Explore Park Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Pete Haislip, Director, Parks & Recreation 2 A-031296-2 ACTION NO. ITEM NUMBER ~" AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 1996 AGENDA ITEM: Request from the Department of Social Services to Appropriate State funding of $120,000 for Special Needs Adoption COUNTY ADMINISTRATOR'S COMMENTS: ~„ BACKGROUND: Throughout the year, the Department of Social Services receives additional appropriations for public assistance and service delivery. These funds are required to provide continuing services and to avoid any interruption of service to the customer. The State has provided $120,000 additional funding for Special Needs Adoption for FY 95-96. The Department of Social Services cannot access these state funds until the County has appropriated the same. The Board of Supervisors is requested to appropriate $120,000 to the Social Services expenditure budget for Special Needs Adoption and to appropriate the related revenues from the State. The State has also appropriated additional funds in other programs. We are not requesting those funds at this time because we do not anticipate we will require the total amount the State has appropriated. We will review the budget after the third quarter and may need to request additional appropriations in the FY 95-96 County budget for increased services at that time. FISCAL IMPACT: None. The total amount for the additional funding is 100$ reimbursable by the State Department of Social Services. ..* E-a STAFF RECOMMENDATION: Staff recommends appropriation of $120,000 to the Social Services Budget for Special Needs Adoption. Respectfully submitted, Betty R. MSC ary, Ph.D. Director of Social Services Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Appro d b Elmer C. Hodge County Administrator ACTION Motion by: Motion by H. Odell Minnix to approve appropriation of 120,000 in state funding VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File John M. Chambliss, Assistant Administrator Dr. Betty McCrary, Director, Social Service Brent Robertson, Budget Manager ACTION # ITEM NUMBER ~J - 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 1996 AGENDA ITEM: AMENDING AND REENACTING THE ROANOKE COUNTY CODE SEC. 4-4, DEFINITIONS, SEC. 4-5, RECIRCULATION SYSTEM, SEC. 4-6, WATER TREATMENT, SEC. 4-7 WATER SUPPLY SYSTEMS, SEC. 4-8 SEWAGE DISPOSAL, SEC. 4-9, GENERAL SAFETY PROVISIONS, SEC. 4-10, OPERATION, SEC. 4-11, SECURITY, SEC. 4-12, SAFETY AND RESCUE EQUIPMENT; OTHER SAFETY FEATURES, AND SEC. 4-13, ENTRY AND INSPECTIONS. ENFORCEMENT. PENALTIES TO ARTICLE I. IN GENERAL OF CHAPTER 4, AMUSEMENTS TO PROVIDE AUTHORITY FOR HEALTH DEPARTMENT INSPECTIONS OF PUBLIC SWIMMING POOLS COUNTY ADMINISTRATOR'S COMMENTS: There needs to be some additional discussion on who is responsible for inspections of a safety nature as well as of a health nature. BACKGROUND: In May 1995, the Board of Supervisors amended the County's Swimming Pool Ordinance in response to complaints from owners and operators of public swimming pools that certain detailed requirements in this ordinance would cause substantial cost and inconvenience to these pools without corresponding public benefit. The effect of these amendments was to focus the Health Department's inspection efforts on making recommendations for compliance with the ordinance provisions and not on enforcement. As a result of the experience gained during the past year, the Health Department has determined to focus its efforts on water quality and direct public health issues and to remove itself from detailed safety regulation and enforcement. SUMMARY OF INFORMATION: As amended, the County's Swimming Pool Ordinance will require that a certified pool operator be available when the pool is in operation and provide standards for replacing certified operators. The daily testing of water quality standards and posting, as ~~ currently required by state regulations, are retained along with standards for handling and storage of chemicals and for filtration equipment. Requirements specifying the number of lifeguards required for particular sizes and capacity of pools are removed along with detailed references to specific safety apparatus, size and location of lettering, lighting and telephone requirements, etc. An annual application will be required of each pool owner which will trigger an inspection prior to the pool opening. The previous $100.00 application fee will be deleted. The Health Department will continue to make recommendations on safety issues specific to individual pools, and imminent safety problems can be addressed under a general clause in the Ordinance. FISCAL IMPACT' Removal of the $100.00 inspection fee will result in the loss of approximately $6,500.00 in each year to the County's General Fund. STAFF RECOMMENDATION: Staff recommends the adoption of the amended ordinance. Respectfully submitted, ose h B. Obenshain Senior Assistant County Attorney Approved Denied Received Referred to Motion by: ACTION VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 12, 1996 AMENDING AND REENACTING THE ROANOKE COUNTY CODE SEC. 4-4, DEFINITIONS, SEC. 4-5, RECIRCULATION SYSTEM, SEC. 4-6, WATER TREATMENT, SEC. 4-7 WATER SUPPLY SYSTEMS, SEC. 4-8 SEWAGE DISPOSAL, SEC. 4-9, GENERAL SAFETY PROVISIONS, SEC. 4-10, OPERATION, SEC. 4-11, SECURITY, SEC. 4-12, SAFETY AND RESCUE EQUIPMENT; OTHER SAFETY FEATURES, AND SEC. 4-13, ENTRY AND INSPECTIONS, ENFORCEMENT, PENALTIES TO ARTICLE I. IN GENERAL OF CHAPTER 4, AMUSEMENTS TO PROVIDE AUTHORITY FOR HEALTH DEPARTMENT INSPECTIONS OF PUBLIC SWIMMING POOLS WHEREAS, Sec. 32.1-248.1 of the Code of Virginia, 1950, as amended, authorizes the state Board of Health to promulgate regulations to require the daily posting of water quality test results at swimming pools and other water recreational facilities operated for public use based upon the direct public health risks associated with water quality standards; and WHEREAS, the diverse nature of swimming pools and the varieties of their settings makes it difficult to establish safety regulations for all pools which will not have a significant adverse economic effect upon some pools without a corresponding public benefit and with other avenues, including the impact of tort liability and cost of insurance coverage, being available to encourage safe operation of pools; and WHEREAS, it is in the interest of the public health and safety of the citizens of the County of Roanoke, Virginia to continue inspections no less often than annually of swimming pools by the Roanoke County Health Department and to continue to require certified pool operators for each public swimming pool; and ~-_ i WHEREAS, the first reading of this ordinance was held on March 12, 1996, and second reading was held on March 26, 1996. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Article I. In General of Chapter 5, AMUSEMENTS of the Roanoke County Code be amended as follows: Sec. 4-4. Definitions. For the purposes of this article, the following words and phrases shall have the meaning ascribed to them by this section, unless otherwise indicated to the contrary: Agent: Shall mean a legally authorized representative of the owner; Disinfectant: Shall mean the agent that disinfects by inhibiting, neutralizing, or destroying the growth of harmful microorganisms; Free residual disinfectant: Shall mean the amount of measurable chlorine or bromine remaining in the water following disinfection; Health Director: Shall mean the Health Director of the Roanoke County - Vinton Health Department, or his authorized representative; Operator: Shall mean ~n.....~.n,~iva.dual why ~~ c~txr~zr~~~r.......a ~~~ta:fa.ed Fr~o~.:::>~: ;:~rata~:;:;.;a:n :::.a~~4r~ahce wa.~::>:<:::~~~:»:~ta~cla~~~:''<?a .................................................................................................................................................................................................................................................... ~~~ommended:;...b . txi~'.. ~at:a~Qria:~:`;::~~x~~n~i:~:~ .......'c~?~:`' :~id<:<~ a<<>~~St~~t~t y . .:::::::.:.:::..... .... ::::::.......:::::::::..:..:...::.:::::::::::.:.::::::::.g.::.:.::::::::::::::::::.::::::::::::::::::::::::~:..::::::::::....::::::::::::::::::::::::::: .................................................................................................................................................................................................................................................... ac~~ec~:a.~ex~ :ageny<';~e~c~gn,i~ed by the ~ealth,,#7:~.z~ia 2 S-- r e r ~ ~r~a-~s--yes}~e~rs~~e-~e~e~e~a~i-e~--a~a~e~e~~e€-ire Owner. Shall mean any person who owns, leases or has signed a contract to own or lease a public swimming pool; Swimming Pool: Shall mean any structure, basin chamber, or tank, located either indoors or outdoors, containing an artificial body of water intended to be used for swimming, diving or recreational bathing, and having a water depth of 24 inches or more at any point; Public swimming pool: Shall mean any swimming pool, other than a private residential swimming pool, intended to be used collectively by numbers of persons for swimming or bathing and operated by any person, whether as owner, lessee, operator or concessionaire, for which any fee or consideration is charged for such use. The term "public swimming pool" includes, but is not limited to, tourist establishment pools, pools owned or operated by hotels and motels, condominium, private club, apartment, or any association of persons. The term "public swimming pool" shall not include single occupant tubs and showers used exclusively for therapeutic ur oses near ' s a~ car :hot. ~~~~<> re ui.a~e~'~'k~>`,,>;3~:~i' P P P ........................................................ .........................:................................ ........................................................ Sec. 4-5. Recirculation Systems. (a) All equipment shall be maintained in satisfactory operating condition during the operation of a swimming pool. (b) The filtration system of all swimming pools shall have sufficient clarifying capacity so as to permit the main drain to be 3 ~-I clearly visible from the pool deck at distances up to 10 feet in a horizontal direction from the projection of the drain on the pool surface. (c) All filters on swimming pools shall be designed and installed so as to provide easy accessibility for backwashing, operation, maintenance, and servicing. (d) All filters on swimming pools shall be designed and installed with the necessary valves and piping which may be needed to drain the filters and piping completely. (e) A permanent waterproof specification placard shall be conspicuously displayed on or adjacent to the filter and shall be adequately lighted. Specifications shall be printed or typed and readily legible. The following information shall be included on the placard: (1) name and location of facility; (2) date of construction; (3) capacity of gallons; (4) water surface area in square feet (square meters); (5) turnover rate in hours; (6) rate of flow in gallons per minute; (7) swimmer capacity; (8) pool operating procedures to include: a. instructions on proper operation of pumps and filter; b. instructions on proper cleaning procedures; c. instructions on proper backwashing procedures; d. instructions for emergency procedures to be followed in case of contact with hazardous chemicals. 4 Sec. 4-6. Water Treatment. (a) Pools, when open or in use, shall be disinfected continuously by a chemical disinfectant which imparts a residual effect and shall be maintained in a non-acidic condition. (b) Pools, when open or in use, shall be disinfected using a chemical feeding device capable of maintaining an easily measured disinfectant residual. Manual feeding of disinfectant chemicals is prohibited except as provided in §4.9(a), (3) & (4). (c) Chemicals other than chlorine, bromine, sodium hypochlorite, calcium hypochlorite, muriatic acid, lime, soda ash, sodium bicarbonate, aluminum sulfate, calcium chloride, cyanuric acid and sodium bisulfate shall not be used to treat pool water without permission from the (d) Chemical water quality standards for swimming pools and wading pools: (1) Free chlorine, combined chlorine, bromine and Ph values shall be continuously maintained within the following ranges: Minimum Ideal Maximum Indoor Qak:cbor Pools Pools Free chlorine residual parts per million (ppm) 1.0 1.0-1.5 2.0 3.0 Combined chlorine (ppm) None None 0.2* 0.2* Bromine (ppm) 2.0 2.0-4.0 4.0 4.0 pH 7.2 7.4-7.6 7.8 7.8 *Remedial action shall be taken by the operator if combined chlorine exceeds 0.2 ppm as it will result in reduced chlorine efficacy and increase swimmer irritation. 5 ~i a. If pool water disinfectants other than those above are used, residuals of equivalent disinfecting strength shall be maintained. b. If chlorinated cyanurates are used as pool water disinfectants, the cyanuric acid levels shall be maintained within the following ranges: Minimum Ideal Nb~mm cyanuric Acid (ppm) 30 40-50 60 (~) Pool water shall have a total alkalinity of not less than 50 ppm and not greater than 150 ppm or a water balance between total alkalinity and calcium hardness that is neither scaling or corrosive. (g) Other disinfectant agents or methods may be accepted after they have been demonstrated to provide the equivalent disinfection of chlorine and are readily measurable. (c~~) Test Kits: Acceptable test kits for the easy measurement of all required water chemistry parameters in these regulations shall be provided and maintained at each pool. The test kits shall be capable of measuring the disinfectant residuals accurately to within five-tenths (0.5) ppm. (~) Microbiological Test: When the Roanoke County-Vinton Health Department determines that bacteriological samples are required, the quality of water in the pool shall be determined to be unacceptable by the presence of organisms of the coliform group, or a standard plate count of more than two hundred (200) bacterial per milliliter, or both, in two (2) consecutive samples or in more than ten (10%) percent of the samples in a series. sec. 4-7. Water supply systems. (a) Water supply systems serving swimming pool establishments shall comply with the waterworks regulations and/or private well regulations. 6 si (b) The water supply distribution system shall be designed, constructed, and maintained in compliance with the Virginia Uniform Statewide Building Code. (c) Where drinking fountains are provided, they shall be of an angle jet type with adequate water pressure at all times. Sec. 4-8. Sewage Disposal. (a) Swimming pools which have showers, water closets, a~ lavatories shall provide an adequate and safe sewerage system. (b) Sewage and waste water shall be disposed of into a public sewerage system or by a sewage system constructed and operated in accordance with applicable law and regulations. (c) No untreated or partially treated sewage, liquid waste, or septic tank effluent shall be discharged directly or indirectly onto the surface of the ground or into the public waters. Sec. 4-9. General Safety Provisions. (a) All chemicals, cleaning compounds and similar materials shall be stored in a cool, dry, and well ventilated place, out of reach from children and preferably in a locked room. All chemicals used in pool water treatment shall be stored in their original containers. (1) There shall be no smoking in any areas where pool chemicals are stored. (2) All persons while handling pool chemicals which may be strongly acidic or basic, or which may be strong oxidizing agents, shall wear protective eyewear and other protective clothing as deemed necessary by (3) No harsh or irritating chemical in concentrated 7 ~~ form shall be added manually and directly to any pool water except under emergency conditions. (4) Whenever it is necessary to add any harsh or irritating chemical in concentrated form directly into the water of any pool, use of the pool shall be stopped until such time as the chemical is dissolved completely in and is diffused thoroughly throughout the pool water. (5) All persons before handling pool chemicals shall read thoroughly the manufacturer's recommendations for proper use and adhere to those recommendations. (6) Disinfectants and oxidizing chemicals shall be stored in a physically separate manner from other chemicals such as acids or base compounds. Sec. 4-10. Operation. (a) Each swimming pool owner shall require a certified operator to be available except when the pool is out of service. ~~ge~-re~cse--~~_-e€-ere--~-l; , _<..,.. -.a / - J, , ; ~..,..,,-.,,.a -~3-)--pee~.~--ez `moo s~~ra~e-€ee-~e-~-~e~e-s-p~e~de~ ~~€eg~r~~-~ f~~e~e~~*--~-5~6~-i~~t2~~'-a3~d l , _c,.,..,,..,,.a c..,.. -~____ eae~2-~ s;~i~~-~~e=~a~-~e~ ~{-4-}-pee3-~~rt-~i-a~a~€a ee-are ~ ~ i ~ f a-e~£ ~es~-t~a~ , i ta ~ eel-a fe~ ~ r~g ee w .. , , i.,,. a ~- } s~~ ~s s i-a~ a a .. ,. , ,, - ~d ..... +... a ~e~~ e ~eq~x t e p~e e --__~ t" ,.•,,. ~ ~ -------- =a..a -e--e~e~See- s~e-r-~=~ s e~-ae ~~- 1 r-- --i ~rC114R~a~C~'Qii ~ ~ •~ } J. w w A .~ w w w ^ ^ {-5-}-ge e~-s e-€--~es s t~i~D~eQ~a~e~ee~-~ta-~b e~sea ~rt~i..,~-a des-ig-na-~e~--mega ; ~ ..,T-e-f t-~i~ €e~-~e~~ e~-~e-~i a-are-met :- 8 S- ~ b-~-~-:n ,gip e--al 1-e~eel-~e~e one-~ea~ (b) Operators ~?~-1?fn shall be required to possess a current certification meeting the current standard for a pool operator c= '_-~~~••~~•a as recommended by the National Swimming Pool .. J _~~ and Spa Institute Foundation, the National Recreation and Park Association, or other accredited agency recognized by the Health Director. In the event a pool operator leaves the employment of a pool owner during the pool season, the owner shall be permitted a reasonable period of time, not to exceed four (4) weeks to obtain or employ a certified operator, provided the pool had been inspected by and had received a permit from the Health Director within the immediately preceding four (4) months and that the owner notifies the Health Director within ten (10) days of the resignation of the pool operator. (c) A bound log shall be maintained by the swimming pool operator on the premises which shall contain the time and dates of the chemical test performed, results of those tests and initials of the persons who performed the necessary testing. The log shall be retained for a period of twelve (12) months. 1. The log shall include the following at the specified intervals: a. all chemicals added, including quantity and time added - as needed; 9 ,7" 1 b. personnel and changes in personnel - as necessary; c. injuries - as necessary; d. maintenance operations including backwashing g. stabilizer - weekly; h. alkalinity and calcium hardness - weekly. (€) Animals, fowl and/or pets shall not be permitted within the pool area. This section shall not apply to working dogs, such as seeing eye dogs. Sec. 4-11. Security. Swimming facilities shall be maintained in a manner which will not create a nuisance or hazard to the public safety and well-being when not in use, and the pool area shall be adequately secured against entry by the public in general. The impounded water shall, at all times, be treated in a manner which will prevent the growth of algae and the breeding of mosquitoes or other vermin. i ] ;: t Tr ~1 i~ - e -~~i-6 '~'~,`~ c.,..,. 1~ ag~ -~ ~ e~ }e~}e ts~ ' ••, , ,,• ~ {- • • •.• ~-~66 -S-Tr6 ~ ir~ ~ ; T~ 2 @~ Z3~e -{ - 6 y ,..a: s e re +-. n e -e~s- s cr o - mu x i ct Sec. 4-12. Equipment au~ ?~o sda~rs; 6~reF 10 ~ '.~ $ ~ ~d~e~°"wzamri i-c~~6 vr.~m i i t. 1 ' L L a ' +- ~.. ~ ti, a .. i i .. _ iTr~-eke--~-6i~~16=e-~~~~--~~k~" } i ' a-ti, i,..i ~ a ~ r ~ 1 '1 F.-...~ l .. ...~-L. el~s-rro~-~-eSr~--~~~;a-~-r-~c s~~g~-z~e-a-~~ae~re~-o~~~e=~ x-~~rcir-~-rcc zir~~rstarizt"r-6-~-~~e-~96 , ~ sti~3~e~-~ T$~-z fi-e~~ucce^sS~~-~-e~6~6ic~6ir-iri cu-~C~~~~~~~-A•F3~ T~'Tz~ce~-epr~"r6i~e-ii~1~3-~-6e~ e~ei~~ei~~ ,••~.•,•,,• F••,,. i ~ eta-}Few-g~-a-e-'~v~~3~6~t-e-t~i~e-i~~ ," ,,. 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'-l J--'- - Pumps, filters and other mechanical and electrical equipment 12 S ~ for pools shall be enclosed in such a manner so as to be accessible only to authorized persons. Drainage shall be such as to avoid the entrance and accumulation of water in the vicinity of the electrical equipment. (b) The crossing of outdoor swimming facilities by overhead electrical conductors is prohibited, except as permitted by the State Electrical Code. (c) All metal fences or railings on which a broken electrical conductor might fall shall be effectively grounded according to the State Electrical Code. (d) All lighting fixtures shall be prohibited directly above the water surface area except as permitted by the State Electrical Code, and shall be protected in a manner which will prevent broken glass from falling on any surface within the pool area. All electrical switches and receptacles shall be of weatherproof construction and resistant to corrosion. (e) Lights shall be prohibited directly above or within three feet horizontally of the pool rim in any indoor or covered swimming pool, except as permitted in the State Electrical Code. (f) Access to the pool area shall be maintained and unobstructed to provide for emergency service vehicles and emergency attendants to the pool area. Sec. 4-13. Entry and Inspections; Enforcement; Penalties. (a) In accordance with the provisions of § 32.1-25 of the Code of Virginia, 1950, as amended, the Health Director or his designee shall have the right to enter any property to conduct 13 Si inspections and to ensure compliance with this ordinance. All public swimming pools in the county may commence operations each year only after being inspected by the Health Director or his designee and receiving a permit from the Director and after complying with all licensing requirements of the Commissioner of the Revenue. The Health Director is authorized to require each owner to complete and submit an annual application, all in such form as the Director shall approve. (b) When the Health Director finds that the provisions of this Article are not met or that any condition exists that endangers the life, health or safety of the users of any public swimming pool, he may order the facility closed until the condition is corrected. When the Health Director finds that any provisions of this Chapter are not met, he shall give written notice to the owner of the specific sections of this code which are being violated and afford the owner an opportunity to respond to such notice. Failure of any owner to respond to the Health Director's notice either in writing or in person, within ten calendar days, shall be considered an admission of fact as to the existence of the violations set forth in the notice of violation. Upon the occurrence of any violation of this Chapter, which does not threaten the life, health or safety of any user of the pool, the Health Director shall have the authority to develop reasonable steps for the correction of any violations in consultation with the 14 pool owner. Continued failure to comply with these regulations shall be cause for revocation of any permit or business license issued, as required in subsection (a). Any person aggrieved by the refusal of the Health Director to grant, or by the revocation or suspension of, a permit or license shall have the right to appeal therefrom to the Circuit Court of the County of Roanoke, Virginia within thirty (30) days of such refusal, revocation or suspension. ...::::::::::::::::.:...::..~.:::::...:::::::. ~::::::::: :;::ao->o-:o-:;:;; ;..:.. :.:;.: :.>:.>o->:.::>:;. >..,.. ::<• '.;i"r:r:i::;::;;::;%~::r;:.i::i;:;;q>:o-:i::::::::ii;:~:::::::~::::;::i':::::::;%:::i::i::i...:;::;;:;::;...,::::::+::::. > ...; ~.::,;;>;::. ;>: .:. <;:.:::.:...:. ::: :.::>:... ra tsar ::~.h::::~Y~a~.:..~»:::Q:::>~~:c~ ~~~'~~..::::±::.. n n ~~ ~- w cv~rzre~Ee-~` a Hwy-~cur-crr~e~a~~ 1'' ~~ge~a-~e~eeee~rd~~e~rs ~~eaelr-~aez~-ire-€eN „, , ~ }~' The Hc~a7~~iCx t~~te~ shall utilize the inspection process to develop recommendations designed to promote safety and health in swimming which are responsive to the unique needs and situations of each pool. ~e-e~~e~ree-gamed-~g-t~s ~t~-r~e~-de;gel-e~--e-~-tee-gam-deice 15 .../ "' e-s~-~tra~-~~~-w~re~~-a~-i-~-ir~en~-da•_r~== t-e t-die-~3~-€e;-~rea~-erg 2. This ordinance shall be effective from the date of its enactment. 16 ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 1996 AGENDA ITEM: Request to vacate a 10 foot Public Utility Easement located along the north property line of Lot 9, Section 1 Country Hills, recorded in Plat Book 9, Page 65 and located in the Windsor Hills Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval E%ECUTIVE SUMMARY: The petitioners, Mr. Paul A. Reburn and Ms. Cynthia W. Reburn, are requesting that the Board of Supervisors vacate the 10 foot Public Utility Easement. BACKGROUND: The petitioners, Mr. Paul A. Reburn and Ms. Cynthia W. Reburn, are the owners of Lot 9, Section 1 Country Hills, recorded in Plat Book 9, Page 65, located in the Windsor Hills Magisterial District. The easement vacation is necessary because a general contractor, retained by the petitioners to construct a "New Addition," inadvertently protruded one foot into the existing easement (shown on the attached survey). Also, the petitioners had to adjust the existing north property line, adjacent to the existing Public Utility Easement, for compliance with the side yard setback requirements as established by Roanoke County's Zoning Ordinance. SUMMARY OF INFORMATION: Mr. Paul A. Reburn and Ms. Cynthia W. Reburn, are requesting that the Board of Supervisors vacate the 10 foot Public Utility Easement. County staff received no objections to the vacation from the applicable public utility companies. 1 r ~ ~~ Therefore, Roanoke County is requesting that the described Public Utility Easement be vacated in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia 1950, as amended, by the adoption of the attached ordinance. First reading of the proposed Ordinance is scheduled to be held on March 12, 1996; A public hearing and second reading is scheduled for March 26, 1996. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed Ordinance to vacate the referenced Public Utility Easement and instruct the County Attorney to prepare the necessary ordinance. SUB ITTED BY: APPROVED BY: ,~ ,/ Approved ( ) Denied ( ) Received ( ) Referred To Arnold Covey, Direc or Elmer C. Hodge" of Engineering & I spections County Administrator ACTION VOTE No Yes Abs Motion by: pc: Paul Mahoney, County Attorney Eddy Harrison Johnson Minnix Nickens 2 . k r..~. ---- i ~~,; ~~ •, ~rezz• 1, •'~ . C'Y:NT ~'. z •7~G<. Yr S~t@ r1y ~ ~ ap ~~ c~'v! ~ rrOp o T GL~`1 lY~_ ,~\ ~ .arc Tti: ~ qQ. ~° _« VICINITY .1l~IAP~ ~~.4 ~~ ~F~ '~ R ~ FEE I ~~Pqd I ~' U r 5 2' A/~,ECOX~/ Div I ` BAR . 8 p .. / a O A ~ ? 54 ~ N ~- ~ ,~~~~~~.// ~80~'9 ~~ E~Rf{pz ~ to / •.•r3;. N ~ ~~ . C /7 O ~ -t Z ~N ~o.~ .RU~ ~~3 ~ ~ EX / S T/~G ~ ~ ~ ~G ,~, ~ .YOGlS`c- -' Z ~ P. U. E TO BE w o o\ `~ ~ VACATED ~ Z . ~ ~ ~~ D' ~ f ~~ T ~ .\ _ \ - ti~ n .S \ ~, Q~ C~ / 8 \ O ~ \ o oO O q ~ ~ ~ -~- ~~ ti ~ ~ ~ 5~~ Q~Z s ~ ° =~- ~- O . 90 .. ~ ~ _ ~"~ o ~ ~~~ ~\ ~ ~ c\ ~ `~ • '~ ~ ~ ~ -~. ROANOKE COUNTY VACATE A 10 FOOT PUBLIC UTILITY EASEMENT ENGINEERING & LOCATED ALONG TH$ NORTH PROPERTY LINE OF INSPECTIONS DEPART~tiIENT LOT 9, SECTION I COUNTRY HILLS I I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 12, 1996 ORDINANCE AUTHORIZING THE VACATION OF A 10 FOOT PUBLIC UTILITY EASEMENT LOCATED ALONG THE NORTH PROPERTY LINE OF LOT 9, SECTION 1, COUNTRY HILLS, PLAT BOOK 9, PAGE 65, IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled "Map of Section 1, COUNTRY HILLS", dated February 1, 1976, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 65, T.P. and Christine Y. Parker dedicated certain public easements, including a public utility easement along the northern property line of Lot 9; and, WHEREAS, the petitioners, Paul A. Reburn and Cynthia W. Reburn, husband and wife, are the owners of Lot 9, Section 1, Country Hills; and, WHEREAS, a recent survey of said property reflects that a new addition to the residential dwelling located thereon encroaches upon the south side of the existing 10' public utility easement; and, WHEREAS, the petitioners have requested that said public utility easement be vacated by the Board of Supervisors of Roanoke County, Virginia, pursuant to Section 15.1-482(b) of the Code of Virginia (1950, as amended), which requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, there being no objection raised by the appropriate public utility companies entitled to use the subject easement; and, ~~~ WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on March 12, 1996; and the public hearing and second reading of this ordinance was held on March 26, 1996. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the public utility easement, being ten feet (10') in width and extending approximately 237 feet in length, along the northern property line of Lot 9, Section 1, Country Hills, in the Windsor Hills Magisterial District of the County of Roanoke, Virginia, as shown on the subdivision plat entitled "Map of Section 1, COUNTRY HILLS", dated February 1, 1976, and recorded in the aforesaid Clerk's Office in Plat Book 9, page 65, and as further shown on the Exhibit attached hereto, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 2. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners, Paul A. Reburn and Cynthia W. Reburn, or their successors or assigns; and, 3. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court of Roanoke County, Virginia, and the recordation costs shall be payable by the petitioners. 2 4. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3 ACTION # ITEM NUMBER ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 1996 AGENDA ITEM: First Reading of Ordinance Amending Article IV, Sewer Use Standards, Chapter 18 of the Roanoke County Code COUNTY ADMINISTRATOR'S COMMENTS: Recommend Approval BACKGROUND: The 1972 Sewage Treatment Agreement between Roanoke City and Roanoke County requires the County to adopt such ordinances and regulations that conform to those adopted by the City of Roanoke as they pertain to Sewer Use Standards. The County of Roanoke adopted Ordinances on June 24, 1986 and again on September 12, 1989 in order to meet the above requirements. Recent requirements of the Department of Environmental Quality (DEQ) and U.S. Environmental Protection Agency have required the City of Roanoke to further amend their Sewer Use Standards. These requirements are related to reissuance of the discharge permit for the regional water pollution control facility. SUMMARY OF INFORMATION: Attached is the proposed amendment to the Roanoke County Sewer Use Standards. This will allow our Ordinance to conform to the City of Roanoke Ordinance adopted on December 18, 1995. ~~ Sections 153 and 154 of the Ordinance are amended to incorporate new technical based limits, a relaxed pH limit, and the new provisions relating to wastewater pumped from restaurant grease traps. Staff has reviewed all permitted Roanoke County industries that are presently sampled on an annual basis. Based on the past results, all permittees would meet the proposed standards. FISCAL IMPACT: This ordinance will not have a fiscal impact on Roanoke County. STAFF RECOMMENDATION The staff recommends that the Board of Supervisors conduct the first reading of an Ordinance amending Article IV, Sewer Use Standards, Chapter 18 of the Roanoke County Code. Approved ( ) Denied ( ) Received ( ) Referred to ACTION Motion by: Elmer C. Hodge County Administrator SUBMITTED BY: APPROVED: Sec. 18-153. Prohibited discharges generally. **** (b) Discharges into public sewers shall not contain: **~* ~~^ (9) Waste, wastewater or any other substance having a pH lower that ~ ~~ e~ °°~~.T or any other substance with a corrosive property capable of causing damage or hazard to structures, equipment and personnel at the wastewater facility. **** . talk' ... , ` . ' 1t'it@'~'r:..:.. ,. , ; . (15) Truck or hauled industrial wastewater, <~ ~+' "~ plc ~si / fit ~ ` ~ i~i~ '~ '~~t' ~ . Sec. 18-154 Technical based local limits. (a) Discharges shall not contain concentrations of heavy metals greater than amounts specified in subsection (b) of this section. (b) The maximum allowable concentrations of heavy metals and toxic materials stated in terms of milligrams per liter (mg/1), determined on the basis of individual sampling in accordance with "Standard Methods" are: (1) Arsenic: ~-x~g~I'~. ~$ . (2) Barium: 5.0 mg/1. (3) Boron: 1.0 mg/l. (4) Cadmium:9:$~-mg~l-'`l. (5) Chromium: (total) ~ x'31. (6) Chromium VI: ~'~;i . (7) Copper: ~A-~g~ ~~~ :, (8) Lead: 0.3 mg/1. (9) Manganese: 1.0 mg/l. (10 Mercury: A-AA3-r~g~'~ 1~. S3 (11) Nickel: ~A-}rig-/~ ~ ~i. (12) Selenium: 0.02 mg/1. (13) Silver:9~g~~'~4,~~'. (14) Zinc: ~A-~g~: ~o~ . (15) Cyanide: 1.0 mg/1. In addition, if it is determined that any one of these parameters exceeds the state effluent requirements for the wastewater treatment plant, as adjustment in the given parameter concentration limit will be required. To accomplish this, the discharge permits for industries discharging the particular compound will be adjusted to insure compliance. c:\wpwinMiles\boards.96\03-12.96 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 12, 1996 ORDINANCE AMENDING AND REENACTING PORTIONS OF ARTICLE IV. SEWER USE STANDARDS, OF CHAPTER 18, SEWERS AND SEWAGE DISPOSAL OF THE ROANORE COUNTY CODE WHEREAS, the adoption of this ordinance is authorized by Chapters 9 and 18 of Title 15.1 of the 1950 Code of Virginia, as amended; and WHEREAS, this amendment to the sewer use standards of the Roanoke County Code is required by certain changes in environmental standards mandated by the U.S. Environmental Protection Agency and the Commonwealth of Virginia Department of Environmental Quality; and WHEREAS, the first reading of this ordinance was held on March 12, 1996; and the second reading and public hearing of this ordinance was held on March 26, 1996. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 18, Sewers and Sewage Disgosal of the Roanoke County Code be, and it hereby is, amended and reenacted to read and provide as follows: Chapter 18 SEWERS AND SEWAGE DISPOSAL ARTICLE IV. SEWER USE STANDARDS Sec. 18-153. Prohibited discharges generally. (b) Discharges into public sewers shall not contain: 1 ~-- (9) Waste, wastewater or any other substance having a pH lower than ~ i~# or higher than 9.5, or any other substance with a corrosive property capable of causing damage or hazard to structures, equipment and personnel at the wastewater facility. 15) Trucked or hauled industrial wastewate Sec. 18-154. Technical based local limits. (a) Discharges shall not contain concentrations of heavy metals greater than amounts specified in subsection (b) of this section. (b) The maximum allowable concentrations of heavy metals and toxic materials stated in terms of milligrams per liter (mg/1), determined on the basis of individual sampling in accordance with "Standard Methods " are: (1) Arsenic : : ~mg7`r. {~~1 ~i (2) Barium: 5. 0 mg/1. (3) Boron: 1.0 mg/l. (4 ) Cadmium: G tg3 ( 5 ) Chromium : ( total ) 1 ~?~€fg (6) Chromium VI: Q::<~~ mgJl_' ( 7 ) Copper : ..................................... l 61 i3~~;t' (8) Lead: 0.3 mg/1. (9) Manganese: 1.0 mg/1. (10 ) Mercury : '~>~Q>>~?gl (11) Nickel: ~- ~-mg7`~. ~1~t' (12) Selenium: 0.02 mg/1. (13 ) S i 1 ve r : 8 ~zng7`t fit,,: 2 ~ dig f l .; (14 ) Z inc : ~8~ ntq f~ . t7~~>' 2 (15) Cyanide: 1.0 mg/1. S 3 In addition, if it is determined that any one of these parameters exceeds the state effluent requirements for the wastewater treatment plant, an adjustment in the given parameter concentration limit will be required. To accomplish this, the discharge permits for industries discharging the particular compound will be adjusted to insure compliance. 2. That these amendments, additions, and reenactments shall be in full force and effect upon their adoption. agenda.code.sewer.sta 3 ~' . ~ ACTION NUMBER ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 1996 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BLUE RIDGE COMMUNITY SERVICES The three year term of Mrs. Cheri Hartman, Member at Large expired December 31, 1995. According to Dr. Fred Roessel, Executive Director, the BRCS will be meeting to recommend an individual for Mrs. Hartman's position which represents Roanoke County, and the Cities of Salem and Roanoke. The name of this nominee will be forwarded to the Board and must be confirmed by all three localities. 2. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS The four year term of Thomas A. Darnall, Architect, expired January 22, 1996. Mr. Darnell has been contacted and has indicated his willingness to serve another four year term. The four year term of Robert Allen Williamson, Jr. will expire April 13, 1996 and the four year term of Larry K Lester will expire April 27, 1996. 3. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year term of Ms. Jackie Talevi, Legal Representative expired June 30, 1995. Ms. Jackie Talevi, has served two consecutive terms and is not eligible for reappointment. ~•' . L-I-~ This vacancy is being advertised on the Government Access Channel and the Clerk's Office has mailed information and application to two citizens. When this information is received, it will be forwarded to the Supervisors. SUBMITTED BY: ~-_ __ J~ - Q.C~ Mary H. Allen Clerk to the Board Denied ( ) Eddy Received ( ) Harrison Referred ( ) Johnson To ( ) Minnix APPROVED BY: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Nickens ACTION NO. [,~ ITEM NUMBER ~ ~ I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINIBTRATION CENTER MEETING DATE: March 12, 1996 AGENDA ITEM: Appointments to the New Century Council Vision Implementation Committees. COUNTY ADMINIBTRATOR'8 COMMENT8: SUMMARY OF INFORMATION: At the February 27 meeting, The Board of Supervisors approved partication by Roanoke County as a Partner in the New Century Council, and agreed to appoint one individual to serve on each of the seven vision implementation committees. They are: 1. Economy 2. Education 3. Quality of Life 4. Infrastructure 5. Governance 6. Leadership 7. Health and Safety. The committees will implement the vision and strategies developed by the volunteers involved in the New Century Council during 1994 and 1995. The appointed individuals may be elected or appointed officials, County staff, or interested citizens. Attached is a list of the the committees and the vision for each committee. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors appoint an individual to serve on each of the seven vision committees on the New Century Council. Nominations will be placed on the Consent Agenda for confirmation at the next meeting. Respectfully submitted, Appro ed b , Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator L.•- / ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Harrison Referred ( ) Johnson To ( ) Minnix Nickens `~~ THE NEW CENTURY VISION FOR WESTERN VIRGINIA ECONOMY EDUCATION QUALITY OFLIFE/ ENVIRONMENT HEALTHAND SAFETY INFRASTRUCTURE GOVERNANCE The economy of the New Century Region is diverse and globally competitive. The New Century Region is a world leader in public and private education. The New Century Region is among the most desirable places in the world to live and work. The New Century Region is renowned as the safest and healthiest place to live and work. The New Century Region's infrastructure systems link the region and the world. The New Century Region's governments are partners investing in tomorrow. LEADERSHIP The New Century Region is a model for America in leadership, regional identity and creation of 21st Century opportunities. ~' 1' 1/96 THE NEW CENTURY COUNCIL PARTNER ORGANIZATION NOMINATION FORM As a Partner organization, I (Partner) nominate the following individual(s) to the vision implementation committees listed below: Teams (Please use back for additional nominations.) ECONOMY Name/Title: Address: Phone: Fax: EDUCATION Name/Title: Address: Phone: Fax: QUALITY OF LIFE/ Name/Title: ENVIRONMENT Address: Phone: Fax: GOVERNANCE Name/Title: Address: Phone: Fax: HEALTH & SAFETY Name/Title: Address: Phone: Fax: INFRASTRUCTURE Name/Title: Address: Phone: Fax: LEADERSHIP Name/Title: Address: Phone: Fax: Return to: The New Century Council / P.O. Box 18084 / Roanoke, VA 24014 / (540) 982-3720 1/96 THE NEW CENTURY COUNCIL PARTNER ORGANIZATION NOMINATION FORM As a Partner organization, I (Partner) nominate the following individual(s) to the vision implementation committees listed below: Teams (Please use back for additional nominations.) ECONOMY Name/Title: Address: Phone: Fax: _.. __ EDUCATION Name/Title: Address: Phone: Fax: QUALITY OF LIFE/ Name/Title: ENVIRONMENT Address: Phone: Fax: GOVERNANCE Name/Title: Address: Phone: Fax: HEALTH & SAFETY Name/Title: Address: Phone: Fax: INFRASTRUCTURE Name/Title: Address: Phone: Fax: LEADERSHIP Name/Title: Address: Phone: Fax: Return to: The New Century Council / P.O. Box 18084 / Roanoke, VA 24014 / (540) 982-3720 L-'f THE NEW CENTURY VISION FOR WESTERN VIRGINIA ECONOMY EDUCATION QUALITY OFLIFE/ ENVIRONMENT HEALTHAND SAFETY INFRASTRUCTURE GOVERNANCE The economy of the New Century Region is diverse and globally competitive. The New Century Region is a world leader in public and private education. The New Century Region is among the most desirable places in the world to live and work. The New Century Region is renowned as the safest and healthiest place to live and work. The New Century Region's infrastructure systems link the region and the world. The New Century Region's governments are partners investing in tomorrow. LEADERSHIP The New Century Region is a model for America in leadership, regional identity and creation of 21st Century opportunities. ACTION NO. ITEM NUMBER l-s AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 1996 AGENDA ITEM: Appointments to the Regional Stormwater Management Citizens Advisory Committee COUNTY ADMINISTRATOR~B COMMENTS: SUMMARY OF INFORMATION: The Fifth Planning District Commission (5th PDC) has been working with the four local governments collecting and analyzing data for the Roanoke Valley Regional Stormwater Management Study. The Fifth Planning District Commission Technical Committee consists of PDC staff and engineering staff from each of the localities participating in the study. They have requested that the localities form a Citizens Advisory Committee. The purposes of the committee would include information exchange, provision of feedback on proposed solutions, and assistance in gaining general public support for Stormwater and flooding mitigation. The 5th PDC is requesting that each of the four local governments appoint two citizens to the Citizens Advisory Committee by March 31, 1996. The first meeting will be scheduled for April and the committee will probably meet once a month. Additional information regarding other members and a proposed Policy Advisory Committee is included in the attached letter from 5th PDC Executive Director Wayne Strickland. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors appoint two citizens to serve on the Fifth Planning District Commission Regional Stormwater Management Citizens Advisory Committee. Submitted by: Elmer C. Hodge County Administrator L- Approved Denied Received Referred To ACTION VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens Motion by: ~~~~ -? ~ ~ FI FTI-I ALAN N 91\;C DISTRICT COMMISSION ~~ 31 3 Luck Avenue, SW l ._ , `~ ( ~ Post Office Box 2569 ~~~~„ ~~~~ ~~ Roanoke, Virginia ?4010 ~. '~" '"""`~ X540) 343-441 7 '~ fax (540) 343-441(1 February 26, 1996 Mr. Bob Johnson, Chairman Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, VA 24018-0798 Dear Chairman Johnson: Data collection and analysis for the Roanoke Valley Regional Stormwater Management Study is progressing well. The process will soon reach the point where citizen participation would be helpful. The purpose of this letter is to request that the County appoint two citizen representatives to a Citizens Advisory Committee, as described further below. As you will recall, a meeting was held at the Vinton War Memorial late last year to present to the local elected officials the latest information regarding the Roanoke Valley Regional Stormwater Management Study. At this meeting, the project's Technical Committee (consisting of PDC staff and engineering staff from each locality) brought to you a request for consideration. They suggested that the localities form a Citizens Advisory Committee as a medium for citizen information exchange regarding stormwater and flooding issues. This committee could be a critical step in getting public feedback and perception of the study and its recommendations for mitigating against future stormwater problems and increased flooding. The purpose of the Citizens Committee will be three-fold --- information exchange, provision of feedback on proposed solutions, and assistance in gaining general public support for stormwater and flooding mitigation. We are asking that each of the four local governments appoint two citizens to a Citizens Advisory Committee by March 31, 1996. The first meeting will be scheduled for April, and the committee will probably meet once a month (although more frequent meetings may be necessary) for six to nine months. Four at-large members will be asked to represent the Roanoke Regional Homebuilders Association, agricultural interests, business and industry, and the Blue Ridge Environmental Network. We hope that Delegate Vic Thomas will agree to serve on the committee, as a legislator and a business person who has first-hand experience with the effects of a devastating flood. Serving Alleghany County, Botetourt County, Clifton Forge, Covington, Craig County, Roanoke City, Roanoke County, Salem, and the Town of Vinton L~- 5 Chairman Bob Johnson Page -2- There has been some discussion about appointing a Policy Advisory Committee composed of local elected officials along with the chief administrative officials. Although we have not reached the point where policy decisions are required, we realize that such input will be needed in the future. This committee could utilize the input of the Technical and Citizens Committees in its decision-making process. We will contact you when appointees are needed for a Policy Committee. If you would like to express an opinion on this idea now, I would be happy to hear from you at any time. I look forward to receiving word of your two appointees to the Citizens Advisory Committee before the end of March. Please Iet me know if you have any questions. The County's participation in this study has been and will continue to be appreciated. Sincerely, ~ ~ J Wayne G. Strickland Executive Director cc: /llmer C. Hodge George Simpson Lee B. Eddy t (11 i_3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 12, 1996 RESOLUTION 031296-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 12, 1996, designated as Item M - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3, inclusive, as follows: 1. Request from School Board to appropriate $1,000 in state funding to purchase computer communication devices for students with disabilities. 2. Approval of a Raffle Permit for Roanoke County School Food Service Chapter. 3. Resolution of Appreciation to James E. Taliaferro for his service as May of the City of Salem. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution with item 3 added, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 1 A COPY TESTE: ~-, ~ ~~~ Mary H. A~.len, Clerk Roanoke County Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent v i A-031296-3.a ACTION # ITEM NUMBER MEETING DATE: March 12, 1996 AGENDA ITEM: Request from School Board to appropriate $1,000 to the School Operating Fund to purchase equipment for students with disabilities. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County School Board has received $1,000 from the Virginia Department of Education for the purchase of equipment to assist students with disabilities to access technology in classrooms and media centers. The funds will be expended to purchase augmentative communication devices which will allow disabled students to access computers. FISCAL IMPACT: None. No local matching required. STAFF RECOMMENDATION: Staff recommends appropriation of $1,000 to the School Operating Fund. ~. `~-.aXJ17" Eddie L. Kolb, Director Pupil Personnel Services Adult Education Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Elmer C. Hodge County Ad.~inistrator ACTION Motion by: Motion by H. Odell Minnix VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent / , ~. ~_~ FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON FEBRUARY 8, 1996 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, ROANOKE COUNTY, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION TO THE SCHOOL OPERATING FUND FOR A SPECIAL EDUCATION GRANT. WHEREAS, Roanoke County Schools has received a grant of $1,000 from the Virginia Department of Education for the purchase of equipment to assist students with disabilities to access technology in classrooms and media centers, BE IT RESOLVED that the County School Board of Roanoke County requests an appropriation of $1,000 to the School Operating Fund to be expended as heretofore stated. Adopted on motion of Michael W. Stovall and duly seconded, and on the following recorded vote: AYES: William A. Irvin, III, Thomas A. Leggette, Marion G. Roark, Michael W. Stovall, Jerry L. Canada NAYS: None TESTE: ` Clerk c: Mrs. Diane Hyatt Mrs. Penny Hodge ~r A-031296-3.b ACTION NO. ITEM NUMBER ///"'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 1996 AGENDA ITEM: Request for Approval of a Raffle Permit from the Roanoke County School Food Service Chapter for Calendar Year 1996, effective through June 30, 1996 COUNTY ADMINISTRATOR'S COMMENTS: SUNIIKARY OF INFORMATION: The Roanoke County School Food Service Chapter has requested a permit to hold raffles in Roanoke County for calendar year 1996 on the dates specified and at the locations listed in the application. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. The Roanoke County School Food Service Chapter has been advised that this raffle permit will be effective only through June 30, 1996, since the General Assembly repealed legislation effective July 1, 1996, which granted authority for the County's current ordinance regulating bingo and raffles. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit for calendar year 1996 from the Roanoke County School Food Service Chapter be approved. SUBMITTED BY: APPRO D BY: Mary H. Allen Elmer C. Hodge Clerk to the Board County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by H. Odell Minnix VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Bingo/Raffle File RAFFLE PERMIT APPLICATION /p-a Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. sea• of the criminal statutes of the Virginia Code, and by Section 4-86 et• ~ea• of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. Tho Board has sixty days from tho filing of an application to grant or deny th• parmit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of organization C-hA/~~2 Mailing Address ~"9~ )~ CO!/C' ~R~ .~'UA/2E+~'r , U~ ~4f~~g City, State, Zip Code f/}pdo/~[ i ~~ ,~1~dJ% When was the organization founded? /9~'~ / Purpose and Type of Organisation ~Za~'~~s~a~~-L ~;,~'oav~~ ..9~1~,~-fc. Of ~h 2 l~/r~~is~~.~ ~ A/n c'.~~ c'..~i, Sc°.~~a L Loo ~ Sl',e~/r a~r Has the organization been in exiatenao in Roanoke County for five continuous years? YEB~_ ZIO Is the organization non-profit? YE8 ~ NO Is the organization exempt under 5501(0) (3) o! the Internal Revenue Code? YES NO ;/~ Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand that nay organization found in violation of the County Bingo and Raffle Ordinance or section 18.2- 340.io et. se of the Code of Virginia authorising this permit is subject to having such permit revoked cad any person, shareholder, agent, member or employee of euah organisation who violates the above referenced Codes may be guilty of a felony? ~/C,S Does your organization understand that it must maintain and file complete reaorda of receipts and diabursementa pertaining to Raffle games and that auoh reaorda 'are subject to audit by the Commissioner of the Revenue? `/~~ ~ COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 E ., ' Doea your organisation understaad that it is a violation of law to - enter into a contract with aay person or firm, association, organisation (other than another qualified organisation pursuant to ~~ S 18.2-340.13 of the Code o! Virginia),~partnership, or aorporatio of any classification whatsoever, !or th• purpose of organising, managing, or aonduotinq Raffles ? ~/P S DESCRIBE THE ARTICLES TO HE RAFFLED, VAL08 OF 80CH ARTICLES: Article Description Bair Market value ' ~ s~ /J.P/ Z e' iOC?. U~7 `7/~t S~cL e~.e o ~ ~~~ Guri1 ~ ~ n~. l~,ei z P h7on c'S/ L~l2~ Sv~O~I a /Jr~ /J -fjck~~s Gte~LG ~~o•~~v~ ylle~ G~~LG ~-C. i -~,e~ /~e'Y/7~ v~Sod ~'.~--nr~ .9~nac~~f, ~,,5 t~ 00 DATE OF RAFFLE /3?.~/ ~ / CJ /~Q ~ It this application is f or an ANNOAL RABFLB PER1rIIT, list below all dates rattles will be held. ~/~/a/G /~ - /9 9G ®o~~. /~- i~~G /~A~- /~ !~l ~ /lov • of/- /~ `~~ c~C°G. /.~ / ~ g epeaifio location where Raft a drawing is to be conducted? ~ ~ ~ ~ ' f/LG ~ 6/SGF Gv~GG /p L" CC~i~ P tc ,4~ ~~ e~uc' /rtir.~L ~~r1 ~uc~or~ 7« -~.9~LLc GviLG //C LOnclue~t~ ,¢~ /yA~i ,~_/ //~~ !~//~ a~ NOTE: Th s perm t shall be val d only for the above loaat on. Any organisation holding a permit to aonduot bingo games or rattles shall use twelve and one-halt percent (12.5Ac) of its gross receipts from all bingo games or rattles for those lawful religious, charitable, community or educational purposes for which the organisation is specifically ohartered or organised. (County Code $4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. sre a~k,~~ COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVIISSIONER OF TI~~ REVENUE ROANOKE, VA 24018 2 s - Off iaers of the Orga/nisatiron: n "~ ` President : /~/%,G'~/J/~ ~~.E'~LG ~ Phone : 7 ~~ - ~9vd ~ ~ ~4'~ Address : u "`/; ~ ~~ti~~A~/~ ~`dUP~e~a4~~ /~ • ~ 5/d 1 ~ Vice President:1 D,e/ ' ~~,LA~ /~~.~ s~ii/j Phone: 3~A'~ 9~/ Address: ~ /.~/ ,,diE'~/ ~~L•Loru ,C~c>,~~ ~~L~rnZ ~ L/~ a~/_.~•3 Secretary: ,~ ~f? S'~"~l/~/J Phone: .3~A• 0?7/~ Address: `{'/ 5/0 ~,~,~~-<<!~o.~ ~A/JC ~ ~e4~~ /~ ~~/i.s`3 Treasurer: ~/~D/,~`! ~/ C°,c_°,g~~ Phone: ~'~,~- ltf4~ Address : ,~'"S' ~~ l 4G~~ .C~~9tt' .t'~©i9i~Dl~ ~~g • c~ s! .~ xember authorised to be responsible !or Aatfle operations: Name : ~/~~e~lA ~,C'/LdLG ~ Home Address ~ y~0 ~~~,~ T,ge%~~, Cv~vP/~r/,QLC 1~A- 04 ~dy~ Phone 9G~•~pa~ Bus Phone ~S6a :3?'~/ ~'°'C'd'g~`/~es.~ 5,39' ~vvC ~~ Member responsible for filing finanoial report required by the node if your organisfation ceases to exists Name : /~~.~,~~h/~ ~i'/~~Le_ Home Address , ~~/l ~~~~,~ ~A~.~: (LDVti~c~.~~'~,~~ ~~~'~ Phone ~~~ • ~~~~ Bus Phone SG ~ -.3 ~'~ Does your organisation understand that it Mill be required to furnish a oomplete list of its membership upon the request of the Commissioner of the Revenue? ~S Has your organisation attaohea a oheok for the annual permit fee in the amount o! $25.00 payable to the County of Roanoke? Ps ZF ALL QUEBTIONB HAVE BEEN ANBWEAED, BROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 CONIlVIISSIONER OF THE REVENUE ROANOKE, VA 24018 3 NOTARIZATION THE FOLLOWING OATH MUST HE TAKEN BY AItL APPLICANTS: I hereby sxear or affirm under th• penalties of perjury as set forth in 618.2-434 of th• Cod• of virginia, that all of the above statements are tru• to th• best of sy knoxledge, information, and beliefs. All questions have been ansxered. I further sxear that I have read and understand the attaohed oopies of Bea. 18.2-340.1 ,~,,, sec. of th• Cod• of virginia and eeation 4-86 ,~,_ sec. of the Roanoke County Code. Name m-a .fie; ~,~ ~~ery eubsaribed and sworn before me, this day ofd19~, in the County~~~of ~ ~~ , virginia. D/I_G~~1 ~J'( s^~ My oommission expires s ~ 19,~' Notary Publ a NOT VALID UNLE88 COUNTERBIQNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. Date Comm ner of the Revenue The above application is not approved. Date Comm ss oner of the Revenue COUNTY OF ROANOKE, VIRGINIA COMIVIISSIONER OF THE REVTNiJE 8lgned bys P.O. BOX 20409 ROANOKE, VA 24018 4 l rn-~ The proceeds will be used to make a contribution to the Helen G. Ward Scholarship Fund, this is a Virginia School Food Service Association education scholarship. The amount of the scholarship is 51,500.00 and it is awarded each year to one or more qualified applicants. The chapter also makes a contribution to the Special Olympics from the proceeds. A part of the proceeds will be used for the professional development of the Roanoke County School Food Services staff and training to make them more aware of the nutritional needs of the students. We would like to clear about 51000.00 on the raffle and the 50/50. S t ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 12, 1996 RESOLIITION 031296-3.c OF APPRECIATION TO MAYOR JAMES E. TALIAFERRO, CITY OF SALEM, FOR HIS SERVICES TO THE CITIZENS OF THE ROANORE VALLEY WHEREAS, James E. Taliaferro was elected to Salem City Council in 1972, and was elected Mayor of the City in 1974; and WHEREAS, Mayor Taliaferro has served in that capacity since that time, and has now announced his plans to retire on June 30, 1996; and WHEREAS, during his term as Mayor, Mr. Taliaferro has participated in regional cooperation efforts, such as the sewage treatment plant, water and sewer services, economic development, emergency services, library services, parks and recreation programs, social services, jail services, the 419 Frontage Develop- ment Plan and the Roanoke Valley Regional Airport construction project; and WHEREAS, Mayor Taliaferro has served the citizens of the Roanoke Valley by encouraging the City of Salem's support of numerous sporting and special events that benefit the entire Valley, including the Amos Alonzo Stagg Bowl, NCAA Basketball and the annual Salem Fair; and WHEREAS, under Mayor Taliaferro's leadership, Salem has developed an outstanding school system, superior infrastructure and a high quality of life; and WHEREAS, Mr. Taliaferro has been a good neighbor to the citizens of Roanoke County and will be missed as he retires from 1 i his service as Mayor of the City of Salem. ' NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of its citizens, does hereby extend its sincere appreciation to James E. Taliaferro for his years of service to the citizens of the City of Salem and for his dedication to maintaining the high quality of life for all the people of the Roanoke Valley; and FURTHER, BE IT RESOLVED, that the Board does hereby extend its sincere best wishes to James E. Taliaferro for a happy and productive retirement when he leaves the Office of Mayor of the City of Salem. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~. cJ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File 2 A , , AT A REGOLAR MEETING OF THE HOARD OF BIIPERVISORB OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TIIESDAY, MARCH 12, 1996 RESOLIITION OF APPRECIATION TO MAYOR JAMES E. TALIAFERRO, CITY OF SALEM, FOR HIS SERVICES TO THE CITIZENS OF THE ROANORE VALLEY WHEREAS, James E. Taliaferro was elected to Salem City Council in 1972, and was elected Mayor of the City in 1974; and WHEREAS, Mayor Taliaferro has served in that capacity since that time, and has now announced his plans to retire on June 30, 1996; and WHEREAS, during his term as Mayor, Mr. Taliaferro has participated in regional cooperation efforts, such as the sewage treatment plant, water and sewer services, economic development, emergency services, library services, parks and recreation programs, social services, jail services, the 419 Frontage Develop- ment Plan and the Roanoke Valley Regional Airport construction project; and WHEREAS, during the past twenty-two years, Mayor Taliaferro has served the citizens of the Roanoke Valley by encouraging the City of Salem's support of numerous sporting and special events that benefit the entire valley, including the Amos Alonzo Stagg Bowl, NCAA Basketball and the annual Salem Fair; and WHEREAS, under Mayor Taliaferro's leadership, Salem has developed an outstanding school system, superior infrastructure and a high quality of life; and WHEREAS, Jim Taliaferro has been a good neighbor to the citizens of Roanoke County and will be missed as he retires from his service as Mayor of the City of Salem. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors, on its own behalf and on behalf of the citizens of Roanoke County, does hereby extend its sincere appreciation to James E. Taliaferro for his years of service to the citizens of the City of Salem and for his dedication to maintaining the high quality of life for all the people of the Roanoke Valley; and FURTHER, BE IT RESOLVED, that the Roanoke County Board of Supervisors does hereby extend its sincere best wishes to James E. Taliaferro for a happy and productive retirement when he leaves the Office of Mayor of the City of Salem. ~'- / GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Beginning Balance at July 1, 1995 (audited) $6,994,906 8.09% Addition from 1995-96 Budget 10,558 Sept 12, 1995 Donation to IDA - Rusco (127,500) Feb 13, 1995 Va Western Community College -site improvements (66,379) Feb 21, 1996 R. R. Donnelley & Sons (2,500,000) Balance at March 12, 1996 $4,311,585 4.99% Designated for work done to date on Cave Spring Jr (367,000) Designated for debt service on new school capital (1,000,000) 2,944,585 3.41% Changes below this line are for information and planning purposes only. These amounts have not been appropriated to fund balance at this time. The increase in projected 1995-96 revenues is based on the most recent estimate of the year in process, and could be adjusted up or down as the year progresses. These funds are not available to be appropriated to other projects at th time. Balance from above $2,944,585 Recommended increase in 1995-96 budgeted revenues based upon 6 month review 2,830,183 Designated for debt service of new school capital (760,439) $5,014,329 5.80% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1995-96 General Fund Revenues $86,464,490 6.25% of General Fund Revenues $5,404,031 Respectfully Submitted, Diane D. Hyatt M:\Finance\Common\B oard\Gen95 . WK4 `~ a CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Beginning Balance at July 1, 1995 (audited) July 17, 1995 Payment on sale of old School Administration Building Aug 18, 1995 Sale of land adjacent to Kessler Mill Road to VDOT Balance at March 12, 1996 Receivable from the City of Salem July 1, 1996 from the sale of the old School Administration Building Designated for new school capital improvements bonds Respectfully Submitted, ~~~~~. Diane D. Hyatt Director of Finance Amount $405,409.00 399,984.00 1,020.00 $806,413.00 200,000.00 (1,006,413.00 0.00 M:\Finance\Common\Board\Cap95. WK4 ~~ 3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1995 (Unaudited) $1,773.00 From 1995-96 Original Budget 100,000.00 July 27, 1995 Survey of Needs -Four Year University (2,500.00 'Sept 26, 1995 Red Line Service - CORTRAN (6,023.00 Nov 21, 1995 County share of Cox Cable Audit (1,700.00 Dec 12, 1995 Expenses related to Comprehensive Plan update (29,166.00 Dec 12, 1995 Sister City program (1,000.00 Dec 12, 1995 VML / VACO APCO Steering Committee (4,000.00 Feb 13, 1996 Special election on bond referendum (20,280.00, Feb 13, 1996 Special election for Republican primary (20,280.00, Feb 13, 1996 Survey of East County citizens (7,500.00, Balance at March 12, 1996 $9,324.00 Respectfully Submitted, Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Board95. WK4 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 1996. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of February 29, 1996. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: C RAI GI E 1,992, 491.67 SCOTT & STRINGFELLOW 1,992,327.50 SIGNET 2,007,037.98 WHEAT 1ST 3,719,226.80 9,711,083.95 CERTIFICATE OF DEPOSITS: SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 100,000.00 COMMERICAL PAPER: CENTRAL FIDELITY 1,991,932.50 PAINE-WEBBER 2,987,355.56 SIGNET 3,475, 941.39 SMITH-BARN EY-S H EARS O N 1, 992, 815.28 10, 448, 044.73 FEDERAL CREDIT: PAI NE-WEBBER 996,033.33 PRUDENTIAL 1,000,000.00 1,996,033.33 LOCAL GOVT INVESTMENT POOL: GENERAL FUND 10,283,389.55 RESOURCE AUTHORITY 1,511,969.93 11,795,359.48 REPURCHASE AGREEMENT: CENTRAL FIDELITY 1,000,000.00 FIRST VIRGINIA 5,227,000.00 6,227,000.00 INVESTMENT: COMMONWEALTH (RES. AUTH.) 5,136,566.14 5,136,566.14 ----------------------- TOTAL 45,414,087.63 ------------- STAFF CO MENDATION: e Ily ,. bd~~ Approve 9- "' ~ ,. "" ![!- Alfred C. Anderson ~ ~` ~ ~ Elmer C. Hodge County Treasurer County Administrator ACTION Approved ()Motion by: Denied ( 1 Received ( ) Referred ( ) To () VOTE No Yes Abs Eddy _ _ Harrison _ _ _ Johnson _ _ _ Minnix _ _ _ Nickens Item No . ~- S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA ON TUESDAY, MEETING DATE: March 12, 1996 AGENDA ITEM: 1995 Economic Activity Report COIINTY ADMINISTRATORS COMMENTS: BACRGROIIND: The 1995 Economic Activity Report was prepared to present an overview of economic development activities in Roanoke County. Business development inquiries were tracked and analyzed by origin of geographic region and source. Prospect leads were analyzed and locations/expansions noted. An accounting of commercial and industrial building activity showed a square footage increase. County programs for the Industrial Development Authority, business retention, and public private partnerships are described. Roanoke County's top economic development projects; Valley TechPark and Explore are reviewed and highlights presented. An outlook for project priorities during 1996 is presented. ~`l ~il~ ~.~ ~ Y Y ~~~ i ~ ~ Staff recommends that the Board of Supervisors review the report and receive and file. Respec lly submitted: Approved: ~'~'/ T mothy W. ubala, Director E mer C. Hodge Economic velopment Department County Administrator Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION No Yes Abs Eddy Harrison Johnson Minnix Nickens Attachment '~_ 5 1995 ACTIVITY REPORT ~ ~~ .+~w r ~' ~ ONLY ~~R ~~ T TO RE 1SI~N SU~lEC Roanoke County Department of Economic Development March 1996 ~-5 Table of Contents I. Introduction ........................................... 1 II. Economic Development Highlights - 1995 .................... 1 III. Product Development .................................... 2 IV. Business Development Activities ............................ 3 V. Industrial, Office, and Commercial Construction ................ 4 VI. Existing Business and Industry Retention ..................... 5 VII. Overview of the Activities of the Industrial Development Authority ................................... 6 VIII. Tourism Development ................................... 6 IX. Virginia's Explore Park .................................. 7 X. Regional Perspective ................................... 10 XI. Goals for 1996 ........................................ 11 ii ~-5 I. Introduction: Economic development in Roanoke County can be characterized by words beginning with the letter P: Prospects, projects, partnerships, product development and payback. These concepts relate to the objectives of the Department of Economic Development and assist in forming the annual work program. The 1995 Annual Activity Report sets forth details of the departmental annual work program that is structured as part of the Board of Supervisors annual strategy deliberations and budget process. The emphasis of the department continues to stress "product development" to identify commercial and industrial sites throughout the County and assist in developing and marketing those products to qualified local, regional and out of state prospects. The department works closely with regional economic development organizations for marketing and the private sector for product availability. Opportunities for tourism product development are evaluated, special projects created and special events planned to market Roanoke County and the Roanoke Valley as a visitor destination. The County works in unison with the Roanoke Valley Convention and Visitors Bureau to accomplish these activities. Existing businesses and industry receive the same emphasis and treatment afforded to outside prospects. Facility expansion and relocations can receive County assistance through the public - private partnership policy. The expected payback in new taxes and employment is a critical measure governing the use of public funds to assist business and industry. 1996 promises to be another successful year which will demonstrate Roanoke County's active role in job creation and retention in the Roanoke Valley economy. II. Economic Development Highlights--1995 RUSCO Windows of Roanoke Inc., announced in August 1995 that they would locate a new 60,000 square foot manufacturing facility, employing 85 at Valley TechPark. This location is one of 18 similar locations or expansions announced in Roanoke County during 1995. A total estimated investment of $19,315,000 and 602 jobs were created or retained from these expansions and locations. The Hanging Rock Battlefield and Railway Preservation Foundation was notified that it is eligible to receive $549,300 from Intermodal Surface Transportation Efficiency Act funds to construct Phase I of the Roanoke Valley's first greenway. This project will link the Hanging Rock Battlefield area and the City of Salem with a "rails to trails" project along an abandoned Norfolk Southern Railway line. ~~ The Roanoke River Parkway (spur road) was dedicated in November 1995. Construction has commenced on the $15 million 1.5 mile parkway which will link Virginia's Explore Park with the Blue Ridge Parkway. The Blue Ridge Parkway Visitors Center Task Force met numerous times and completed an evaluation of potential sites for an orientation/mterpretation center along the Blue Ridge Parkway within the Roanoke Valley. A site on the south side of the Roanoke River on the Roanoke River Parkway was selected as the future site. Special events highlighting regional sports marketing such as Tour DuPont, Virginia Rugby Tournament and NCAA Division III football, basketball and baseball were successful in drawing outside visitors to the Valley. A successful team approach to organizing and marketing these special events has provided the way to plan for other events in 1996. III. Product Development: The Board of Supervisors approved a rezoning study in May 1995 that initially considered the identification of over 900 acres of land in Roanoke County for rezoning to commercial or industrial use. This action was precipitated by economic development staff concerns that the County's inventory of available commercial and industrial sites was not sufficient to meet growth and prospect inquiries. There are few available commercial sites in the I-81 corridor at interstate interchanges, the selection of large "ready to go" industrial sites is limited and there are no industrial sites in the 25-50 acre range. The Industrial Development Authority of Roanoke County was asked by the Board of Supervisors to review potential commercial and industrial sites with the Economic Development staff and County Planning Commission. Subsequently, an application for rezoning 56 parcels, owned by 24 separate property owners and encompassing 976.91 acres, was filed in July 1995. By the end of 1995, five parcels totaling 56.63 acres had been rezoned. The Economic Development staff will be evaluating the inventory of industrial sites during 1996 to update the list and determine public and private actions needed to upgrade each site to "ready to go." Recommendations for public policy actions can improve the status of many sites. The inclusion of roads in the VDOT Six Year Secondary Construction Plan and the scheduling of the water and sewer extension projects in the County's capital improvement plan and budget are two local actions that can positively affect the industrial site inventory of over 1,400 acres. New commercial sites and buildings were added to the inventory during 1996. A total of 25 new commercial sites and buildings were added to the inventory. The Universal Self Care building, containing 13,400 square feet, is presently the largest available commercial building in Roanoke County. Tanglewood Mall, the County's largest taxpayer, has announced plans for over $3 million in renovations. 2 IV. Business Development ~ ~ The Roanoke County Department of Economic Development worked closely with the Roanoke Valley Economic Development Partnership, Virginia Department of Economic Development, real estate consultants, developers and agents, local citizens and businesses to meet the needs of business and industry interested in Roanoke County. Although a majority of the companies are classified as small business, some major corporations and Fortune 500 companies have visited the Roanoke Valley as prospects. Local and regional business provided the majority of inquiries (59%) that Roanoke County dealt with during the year. Other areas of Virginia, and neighboring Maryland and West Virginia, provided 5% of the total 176 inquiries. The west, south and Mid-Atlantic regions of the United States provided another 15% of the inquiries. (See Table 1) Roanoke County staff initially generated 112 (64%) of the 176 inquiries. Professional real estate consultants and/or local developers provided 18 leads or 10% of the total. The Virginia Department of Economic Development usually worked with the Partnership as the origin of prospect visits to the Roanoke County area. Together, the state and Economic Development Partnership provided 40 inquiries (23% of the total) to the County. By the end of 1995, 96 of the 176 inquiries could be classified as prospects in that a visit was made to Roanoke County, a proposal was made to the company for a location, or County staffvisited at their location. Of those companies, 18% made alocation/expansion decision in Roanoke County. Eleven prospects contacted by County staff made a location decision elsewhere. However, five companies chose sites/buildings in the Roanoke Valley. Forty-three inquiries were transferred as active projects into 1996 for follow-up during the yeaz. Table 2 indicates that 86 inquiries, or 66% did not materialize. A continuing analysis of inquiries and prospects over the past six years show that about one-half of all inquiries are from outside the Roanoke Valley. (Table 3) The percentage of out-of--area prospects (26%) and prospect locations has increased. Details of Roanoke County's locations and expansions are described in Table 4. The challenge for 1996 is to identify and evaluate additional commercial sites in the County. One critical area is the I-81 corridor with six interchanges in the west and north Roanoke County areas. The proposed north water transmission line will connect the various interchange areas, provide sufficient water pressure, flow, and storage capacity for development. The lack of interchange sites limits commercial development potential and negates future utility connections that could result from the placement of transmission lines. Available industrial building choices aze limited. Commercial buildings and office space vacancies are tracked and routinely forwazded to the Roanoke Valley Economic Development Partnership. The staff has established ongoing communications with commerciaVindustrial realtors and property owners to develop and expand the inventory. 3 ~~ V. Industrial, Office, and Commercial Construction New construction is a visible sign of an active economy. In 1995, there was an increase in the scale of constriction and continuation of a positive cycle of new construction activity since 1993. The 54 projects "tracked" in the County's development review process are almost double the number of projects recorded in 1994. (Table 5). Over one-half of the projects had been completed by the end of the calendar year. Also, during 1995, industrial projects continued to be an important segment of the construction trends. Office and commercial projects showed an increase (in square footage) from the previous year. A majority of all projects tracked could be classified as small business. New projects outnumbered expansions 30 to 24. Total estimated value of all new commercial and industrial construction was $11,721,26b which is about $10.5 million less than 1994 when Hanover Direct's project was built*. Generally, projects occurred in either the northern or southern sections of Roanoke County. There were few projects in the Vinton and west County areas. Table 6 indicates that commercial projects had the largest square footage total over aseven-year period. Office projects lead in square footage and have been steady in the past three years. Industrial projects fluctuate in total square footage from year to year and are reflective of County efforts to create "product" and regional efforts to market the Roanoke Valley. *Source: 1995 Roanoke County Building Permit Report and 1994 Annual Activity Report. 4 ~S Tables 1 - 6 ~_5 Table 1 January 1, 1995 to December 31, 1995 Geographic -Organizational Origin of Inquiries and Prospects. Totallnquiries 176* Total prospects 96* Geographic Origin of Inquiries Organizational Origin of Inquiries and Prospects Area Percentage Organization Number Local-Regional 59% VA/DC/MD/WVA 5% Unknown 18% South 5% Northeast .5% Mid-Atlantic 5% Great Lakes 1% Mid-West 0% Europe .5% West 5% Asia 1% State/Partnership 40 County 112 Utility/Railroad 2 RealtorslDevelopers 18 Consultants/other 4 TOTAL 176 *Inquiries are those companies that contact this office through a variety of ways. (This is the first step.) **Prospects are those companies that have gone beyond inquiry status. This office has either visited the prospect's present facility or the prospect has visited available sites and/or buildings in the Roanoke Valley. ~- 5 Table 2 End-of--Year Status January 1, 1995 to December 31,1995 Transferred to 1996 -Active 43 Transferred to 1996 -Inactive 10 Project terminated -Dead 94 Located elsewhere 11 Location/expansion/assisted 18 TOTAL 176 5 Table 3 Comparative Data 1989-1995 1989 1990 1991 1992 1993 1994 1995 Total Inquiries 59 265 281 147 138 150 176 of out of area 42% 80% 82% 48% S 1% 46% 41% Total prospects 26 65 57 78 66 92 96 Of Out Of area 26% 46% 24% 24% 31% 35% 26% Locations 9 11 9 10 12 18 18 # from out of area 3 3 3 2 4 2 10 # local expansions' N/A N/A N/A 12 8 16 8 'Within Roanoke County or relocation from Roanoke Valley area '~ 5 Table 4 1995 Locations/Expansions/Jobs Retained Estimated Number New/ Projected Investmt. of Square Ezpanded Activity Company Name Use ($million) Employees Footage Business Occup. Date Petroleum Mazketers Inc.' Corporate 1.5 32 9,200 E Fall 1995 Headquazters Adams Construction Co. Asphalt Plant .925 4 N/A E Spring 1995 Corrugated Container Manufacturing 3.0 10 6,000 E Spring 1996 Corporation' RBX Corporate N/A 95 23,6002 N Spring 1996 Headquarters Virginia Pools Service Business N/A 6 2,226 E Fall 1995 RUSCO' Manufacturing 2.37 85 6,000 E Spring 1996 Julian Stanley Wise Museum N/A 1 4,2852 N August 1995 Museum' Lucas Physical Therapy Medical Office N/A 12 3,0002 E Spring 1995 Commonwealth Kinetics Contractor .32 6 8,000 E Spring 1996 Crest Uniform Corporate. .15 60 12,2922 N Summer 1995 Appazel Distribution Headquarters Honeytree Child Caze Center .70 15 9,000 N April 1996 Northstaz Kazate Recreation .4 5 5,500 N Summer 1995 Steinman Retail Store 1.0 20 35,0002 N August 1995 Valleypointe Building E' Office 2.0 N/A 20,5002 N Spring 1996 Valley Bank Bank .75 6 2,600 N August 1995 Kwik Copy Printing .1 N/A 900 E Spring 1996 Harris Teeter/Revco' Grocery Store 6.0 200 12,357 N Spring 1997 Ray Cox Commercial N/A 1 N/A N Spring 1996 Total: 19,315 602 210,460 * Companies which used services of the Depaztment of Economic Development to assist in a locaU expansion 1. Comparry used public/private partnership funds in its location/expansion decision. 2. Leased Space Table 5 Commercial and Industrial Projects -January 1, -December 31, 1995 IndustriaUPlanned Commonwealth Kinetics' Corrugated Container `• a HCMF Warehouse Amp z Sg• Ft. Office/ Medical 10,000 Dr. McCloud 60,000 4,500 I1JE Office 1,500 76.000 Sa. Ft. CommerciaURetail 2,514 Hams Teeter' Country Inn' 1,568 B & D Lock 4.082 Under Construction RUSCO' 60,000 Commonwealth Brokers' Valleypointe Building E' Plastics Ones 10,000 Janus Learning Center McNeil Roofing z 300 Smith Packett 70,300 Completed 1995 Medeco s 5,000 RBX ~ Larry Scott z 10,000 Grand Piano z Virginia Pools ~ 2,226 Forensics Lab Synchrony ~ 3,306 Lutheran Family Services Century Stone 3,600 Pediatric Associates' Vinton Scrap Metal 3,356 Lewis Gale Clinic' 27.480 PMI' Dr. Silverblatt s Valley Bank Julian Stanley Wise Museum' Coldwell Banker Office Advance Corporate Office s TOTALS 173,788 4,000 Foodette' 20,500 Kwik Kopy 2 1,982 Taco Bell 4,900 Honeycutt Vet 31,388 23,600 Honeytree 25,000 McDonalds-Oak Grove s 51,600 Tanglewood Mall Dollar Tree 2 9,576 9,000 5,100 Steinman s 9,200 Monroe Muffler 1,530 Affordable Efficiency Inn 2,600 Southern Inn ~ 4,285 Forum Phase III '~? S Sg• Ft. 63,000 25,000 4,000 52.000 10,000 9,000 2,334 3,700 4,975 5,200 3,200 35.809 35,000 4,466 4,350 7,104 11,700 4,200 Nonhstar Karate s 5,500 41,325 Country Kitchen' 6,200 187.486 Food Lion z 5,040 Amrhein's s 3,000 222,486 210,169 210,169 GRAND TOTAL 54 (7a, 606,437 1. Company used public/private partnership funds in its location/expansion decision 2. RemodeyAdditton ~_ S Table 6 Industrial, Office, Commercial Projects in square feet Industrial Office Commercial Total 1989 337,513 615,738 93,260 1,046,511 1990 501,555 228,102 52,313 841,970 1991 253,138 234,955 74,168 562,261 1992 87,380 138,993 71,120 297,493 1993 56,201 206,825 128,830 391,856 1994 578,440 189,006 84,979 852,425 1995 173,782 222,486 210,169 606,486 TOTAL 1,988,099 1,896,105 714,839 4,599,002 Projects included in the County's development process are in a stage of plan review, construction or completion. Source: Roanoke County's Department of Economic Development, Annual Activity Reports 1989 through 1994. ~3raph 6-A Seven Year Comparison 1,200,000 1,000,000 800,000 600,000 400,000 200,000 O Total Office Industrial Commercial 1989 1990 1991 1992 1993 1994 1995 ~s VI. Existing Business and Industry Retention Activities The County's existing industry and business retention program is an integral part of economic development. National statistics indicate that well over half of all new jobs come from the expansion of existing businesses. Keeping in touch with companies in the County and developing a relationship with business leaders enables the County to assist when and where help is needed. New businesses in the County receive a letter of welcome from the County Administrator shortly after anew or annual business license is issued by the Commissioner of Revenue. Questions about County or state requirements are then referred to the Department of Economic Development for follow-up. Calls on chief executive officers or managers of County businesses promote a working relationship with County companies. Business status, the company's future plans, and information about Roanoke County are usually discussed. Opportunities for assistance, whether large or small, are identified and followed by the economic development staff, bringing in the talents and skills of other departments and/or outside resources as needed. Satisfaction with local government services and problem resolution are increasingly important in a business climate that allows businesses to pick and choose where they want to do business. The business relationships that are established provide for other positive ways of working with the County, as through committees and other planning efforts. In addition to an information data base to assist businesses, the Department of Economic Development provides assistance through access to other resources including: Commonwealth of Virginia, Virginia Employment Commission (VEC), Roanoke Valley Economic Development Partnership, and Fifth Planning District Commission (5th PDC). The Department of Economic Development coordinates a recognition program to recognize business expansions and locations within the County. The County participates in the celebration of a project announcement, grand opening or ribbon cutting, and presents a certificate of appreciation when appropriate. In 1995, approximately 20 Certificates of Appreciation were presented to new and/or expanding companies in Roanoke County. The County works with neighboring localities to recognize industries. In 1995, for the first time, the Commonwealth of Virginia sponsored Virginia Industry Appreciation Week. Industries from the Counties of Botetourt, Craig, Franklin and Roanoke; the Cities of Roanoke and Salem; and the Town of Vinton were recognized at a luncheon hosted by the localities and the Roanoke Valley Economic Development Partnership. In a time when the national trend is toward an ever increasing service and information-based economy, industries provide a crucial role in the Valley's future. '~ 5 VII. Overview of the Activities of the Industrial Development Authority of Roanoke County The Authority was active in 1995 in the following areas: • Oversight of the construction of public improvements in Valley TechPark and review of site proposals for prospects considering a location. The Authority was active in the negotiations for the location of RUSCO's 60,000 square foot manufacturing facility and amendment of restrictive covenants. • Approved the refinancing of $5,500,000 in bonds for Hollins College and $887,000 for Springwood Associates. • Purchased an option on a 50.8 acre tract of industrial land in northern Roanoke County. • Participated in a rezoning study prepared by the Department of Economic Development that proposed to rezone potential commercial and industrial sites throughout Roanoke County. Twenty-four property owners with 56 parcels totaling 977 acres were included in a rezoning application filed by the Authority in July 1995. The first properties of 56.63 acres were rezoned by the Board of Supervisors on December 12, 1995. Established a shell building committee which reviewed different development scenarios for the construction of a shell building on a site at Valley TechPark Park. VIII. Tourism Development Roanoke County's role in tourism development is active on two levels. The county is a participating member in the Roanoke Valley Convention and Visitors Bureau (CVB). The Bureau markets the entire Valley to the leisure traveler, conventions and bus tours. Leads generated by the Bureau are shared with member hotels so that overnight accommodations are "booked" for future conventions, tours, and conferences. Roanoke County's contribution to the CVB is $1.50 per capita or $107,500 in the current FY 95-96 budget. The Director of Economic Development and County Administrator serve on the CVB Board of Directors. During 1995 Economic Development staff completed the effort with the C VB to obtain accreditation through V'irginia's Tourism Accreditation Program. Governor George Allen awarded the Roanoke Valley its accreditation certification in July 1995. Roanoke County has taken a direct role in developing tourism "product" for the Roanoke Valley by participating in Virginia's Explore Park (Section IX ). Other product related projects undertaken during 1995 include: 6 ~_ S Roanoke County participated with the City of Salem and various Civil War, historic, and railway groups to form the Hanging Rock Battlefield and Railway Preservation Foundation. This non- profit foundation completed a Phase I Intermodal Surface Transportation Efficiency Grant Act application, and received an award of $549,300. This project will develop the Hanging Rock Battlefield Trail that will link the Hanging Rock area via a "rail to trails" greenway with the City of Salem. A smaller ISTEA grant of $10,000 was awarded as part of Virginia's Civil War Trails project. Roanoke County Economic Development participated in the organization of Archery Roanoke Valley to host the Virginia Championship of a national archery tournament at Smith Mountain Lake in June 1996. Continued funding of tourism destinations throughout the Roanoke Valley was accomplished by returning 3% of the transient occupancy tax collected for "tourism and tourism-related activities." Destinations and activities funded include: Center in the Square, the Science Museum of Western V'uginia, V'irginia's Explore Park, the Roanoke Symphony Orchestra, Mill Mountain Theatre, the Virginia Museum of Transportation, and the Miss Virginia Pageant. Participation in regional sporting activities was highlighted by the Tour DuPont Time Trial in the Roanoke Valley on May 1, 1995. This event gained favorable media coverage of the Valley throughout 137 countries. County economic development staff served on the Board of Cycle Roanoke Valley, the local organizing committee that brought the Tour to the Valley. Other sporting events in which the County participated were the 1995 Commonwealth Games and the NCAA Division III Amos Alonzo Stagg Bowl. Support for other special events hosted in County parks has established a working relationship between the Department of Economic Development and Parks and Recreation. Joint planning and participation in the Roanoke Symphony Volunteer Association Polo Match and the Virginia Statewide Rugby Tournament have set the stage for other special events that will bring local, regional, and national visitors to Roanoke County's parks. IX. Virginia's Explore Park 1994 Virginia Division of Tourism data indicate that traveler spending in Virginia totaled just over $9.3 million, generating over 160,000 jobs, a payroll of over $2.6 billion and $408 million in state travel taxes. The Roanoke Valley benefitted from travel and tourism with 4,211 jobs, a payroll of over $58 million and local travel taxes of over $6 million in 1994. Roanoke County continues to see a steady growth of travel generated tax revenue, following the trend of the Commonwealth. In meals, lodging and admissions taxes, Roanoke County realized $2.57 million in revenue for 1993-1994. 7 '~.S Located at milepost 115 on the Blue Ridge Parkway in Roanoke County near the Roanoke River, Virginia's Explore Park has just completed its first full year of operation. Currently, visitors must travel down an improved neighborhood road by way of a temporary Parkway access. The Roanoke River Parkway is expected to be completed in the summer of 1997, providing direct access for Parkway travelers. V'irginia's Explore Park, an environmental education and living history park, had 22,000 visitors its first fixil season of operation from April 1 through October 31, 1995. Roughly 7,000 of the total visitors were students from school systems in western Virginia. Other visitors came from the Roanoke Valley region, western Virginia, and from all over the country and world, largely due to Blue Ridge Parkway access. Visitors are anticipated to increase steadily next year and jump significantly when the Roanoke River Parkway opens in 1997. Explore has an estimated annual operating budget of $900,000 and $1 million in capital construction. In 1995, revenue came from a variety of sources: 5400,000 Commonwealth of Virginia (requiring match) 5250,000 Private gifts S150,000 County of Roanoke $40,000 Gate receipts, gift sales, memberships $40,000 City of Roanoke (anticipated) $10,000 School Programs $10,000 Other, rental and miscellaneous A capital budget of $1 million is also estimated for 1996, with operational revenue anticipated at about the same level as 1995. The Brugh Tavern is in the process of being reconstructed as archaeological work continues. The Mount Union Church, Murray Cabin, Native American Village and Frontier Life Exhibit Area are being phased in over the 1995-1997 time frame, while interpretation of these areas is already underway. V'irginia's Explore Park has amved at its present level of becoming a destination attraction through the support, cooperation and assistance of many individuals, governments, and organizations with Roanoke County and legislators key among them. One of the Park's strengths continues to be its ability to seek partnerships for interpretation and educational programs. Partnerships currently exist between the Park and Vu'ginia Tech, Roanoke Valley Resource Authority, U. S. Forestry Department, Roanoke Valley Convention and Visitors Bureau and Blue Ridge Zoological Society. Such alliances and partnerships serve to best utilize resources. Roanoke County continues to be a partner with Virginia's Explore Park and welcomes the Park as an exciting addition to tourism development in western Virginia. In 1995, Roanoke County assisted the Park in several significant ways. 8 ~- S The Board of Supervisors approved $150,000 for Virginia's Explore Park, all of which was matched by the Commonwealth of Virginia. The County's support has been important in leveraging state and other private capital development. For the first time, Explore was outlined in the Govennoi's 1996 biennium budget proposal for $800,000 ($400,000 per year) in operating funds. The Park's development efforts for capital and operating funds continue to grow as the Park develops and as activities increase. Roanoke County provided in-kind assistance of staffto work with Park staffon a revised master plan to guide its future growth in the main area of public activity, including the Roanoke River Parkway entrance, Brugh Tavern area (Chestnut Ridge) and Blue Ridge Settlement near the river. A key role of the Economic Development staff has included coordinating other County departments involvement, i. e. permitting, mapping and meeting County standards. Roanoke County provided up to $10,000 in mapping and soil analysis to assist toward the master plan revision. The master planning process is expected to be completed by mid-1996. County staff also assists with community and land issues related to selling surplus property. Roanoke River Parkway After nearly nine years of planning, the Roanoke River Parkway, a spur of the Blue Ridge Parkway, officially broke ground on December 4, 1995, close to milepost 115. County staff assistance in the coordination of the Roanoke River Parkway's construction continues. English Constriction was awarded the $10 million contract based on a combination of cost and number of days in which the job could be completed. The Roanoke River Parkway is scheduled to open in May of 1997 and will be the single most important event to occur that will result in a significant visitor increase to the Park. Visitor Center Another critical element to the future success of Virginia's Explore Park and attracting visitors to the region is a regional Visitor Center on the Parkway. Roanoke County took the lead in obtaining a consensus of a National Park Service Visitor Center location along the Roanoke River Parkway. Dr. Nickens chaired a regional group of organizations, jurisdictional representatives and non-profits in working with Congressman Goodlatte and National Park Service/Blue Ridge Parkway officials to further the region's goal of locating a greatly needed visitor information and orientation center along the Parkway. The site selected, near the old landfill baler building, is one that was previously studied during the Roanoke River Parkway environmental impact statement preparation. Work with the National Park Service is expected to continue toward the goal of the visitor center, with a planning phase of approximately one to two years and construction to follow. As part of the commitment to serve visitors through the area until the National Park Service visitor center is in place, Vuginia's Explore Park has agreed to provide a cabin, to be moved on site near the terminus of the Roanoke River Parkway, for interim use as a temporary visitor center. The cabin will eventually serve another use at the Park. 9 ~5 X. Regional Perspective Roanoke County's active participation in two regional economic development organizations, the Roanoke Valley Economic Development Partnership, and the Roanoke Valley Convention and Visitors Bureau (CVB) have led to other regional projects and programs. The County staff is participating in other regional economic development activities: The Roanoke Valley Economic Development Partnership joined with other economic development marketing groups to sell an entire region (Lynchburg-Roanoke Valley-Alleghany Highlands-Danville/Pittsylvania County) under the banner of "Heart of Virginia". Roanoke County staff actively participated in two trade shows during 1995: Nepcon West in Anaheim, California, and the International Plastics Exposition in Chicago, Illinois. Roanoke County Economic Development staff participated and assisted with prospect contacts and staffing the trade show booth. County staff also participated in one marketing trip to Pennsylvania which highlighted the Roanoke Valley as a business location. Many County staff members were involved as team members on the New Century Council to develop a `vision" for the western V'uginia area that includes the Roanoke Valley, New River Valley and Alleghany Highlands. The Council completed its vision during 1995 and made plans for its implementation in 1996. The Director of Economic Development serves on the Board of Directors of the Southwest Development Financing, Inc., which is a tourism revolving loan fund in the 9th Congressional District. The Director of Economic Development serves on the Loan Review Committee for the Virginia Asset Financing Corporation, a Small Business Administration 504 Loan Program state-wide "packaging organization". The Board of Supervisors appointed a private citizen to represent Roanoke County on the Regional Small Business Incubator sponsored by the Blue Ridge Small Business Development Center of the Roanoke Regional Chamber of Commerce. Coalition for the Blue Ridge Parkway Since 1993, Roanoke County has been involved in the Coalition for the Blue Ridge Parkway to determine methods of protecting the national park in our area and other areas along the Parkway's 470 miles of linear park. The Coalition is a body of interested individuals and representatives of organizations whose purpose is to identify, develop, promote and support strategies to conserve the physical, cultural, and scenic integrity of the Blue Ridge Parkway corridor through a community driven process that accommodates growth in a changing environment. 10 "~ 5 Roanoke County has served with the National Park Service and other Coalition representatives in two main areas on the Coalition board: through Planning and Zoning to work with developers and serve as a community based model of partnership and interactive development along the Parkway, and. through Economic Development, North Carolina State University and Virginia Tech to study the economic impact of Parkway travelers through jurisdictions along the Parkway. Work in both areas is expected to continue through 1996. XI. Goals for 1996 Economic Development staff activities for 1996 will continue to be guided by the goals of the 1992- 94 Economic Development Strategy and the recent County visioning reports. Specific project goals planned include: 1. Continuation with the Roanoke Valley Economic Development Partnership to market and locate an industry in the Valley TechPark. 2. Participation in the County Comprehensive Plan being coordinated by the County Planning Commission. Information and recommendations received during this process will be used to update the current Economic Development Strategy. 3. Rezoning of the remaining properties identified in the rezoning study for commercial and industrial use to increase the County's inventory. Of particular emphasis will be commercial sites in the interchange areas on I-81 and a large industrial site in the I-81 corridor in Roanoke County. 4. Identification and planning for another industrial park or large site to improve the County's inventory of available sites for future economic development prospects. 5. Seeking funding sources to design and plan for the construction of an orientation/interpretation center on the Blue Ridge Parkway Spur at the entrance to Explore. 11 ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 1996 AGENDA ITEM: Work Session to Discuss Proposed Expansion of County Recycling Program COUNTY ADMINISTRATOR'S COMMENTS: Recycling is not only mandatory, it's important. It is, however, very expensive. I prefer to continue doing what we are now, and looking at this on a regional basis with the Resource Authority. However, if the Board prefers to go forward on its own, I agree with Mr. Rand's recommended Alternative #2. Most of our recycling now comas from the business community and with bulk and brush. BACKGROUND• In October •1987, Roanoke County became the first Virginia locality to offer curbside collection of recyclables to its citizens. 1,000 residents in the Castle Rock area each received three stackable bins in which to place newspaper, aluminum and glass for collection, currently done biweekly. In 1989, another 900 west county homes were added. The participation rate has averaged between 250-35% per biweekly collection. In the early 1990's, the program was expanded to include automated commingled collection. Residents in approximately 1,800 homes were given 65 gallon containers in which to commingle mixed paper, aluminum, plastic and cardboard. With a monthly pickup schedule, participation rates have ranged from 70o to 80%. SUMMARY OF INFORMATION: Any expansion of recycling opportunities for county citizens will require additional equipment and manpower. Capital costs are a main component of any expansion of service. A new recycling vehicle costs approximately $100,000. The automated commingle program employs a vehicle normally used for weekly refuse collection, so any future expansion of that program would require additional equipment. Attached are three projections for possible recycling expansion. -1- ALTERNATIVES AND FISCAL IMPACT: See attached. 4~-i STAFF RECOMMENDATION: Recommend Alternative #2. Alternative #2 increases county recycling efforts while requiring the least capital outlay, and incurring no additional operating costs. Further, Alternative #2 does not adversely affect the regional solid waste co-operation studies and planning currently being conducted by Roanoke City and Roanoke County. Respe~ctfu~l.y submi William J. Rai"id, III, Director Department of General Services Approved ( ) Motion by: Denied ( ) Received ( ) Referred To ACTION roved by, Elmer C. H dge County Administrator Eddy Harrison Johnson Minnix Nickens VOTE No Yes Abs -2- CURRENT RECYCLE COSTS ATTACHMENT A Q-~ COMMINGLED SOURCE TOTAL Category SEPARATED Direct Costs Labor Costs Workers, Drivers and Misc. $ 7,782.00 $ 42,600.00 $ 50,382.00 Overtime $ 989.00 $ 989.00 Temporary Wages $ 515.00 $ 515.00 Worker Compensation $ 199.36 $ 1,046.64 $ 1,246.00 Total Labor Costs $ 8,970.36 $ 44,161.64 $ 53,132.00 Operating Costs Maintenance -Vehicle $ 3,395.00 $ 6,095.00 $ 9,490.00 Motor Fuels and Lubricants $ 600.00 $ 1,410.00 $ 2,010.00 Advertising -Public Information $ 357.00 $ 357.00 $ 714.00 General Operating Expenses $ 1,368.00 $ 1,368.00 $ 2,736.00 Wearing Apparel $ 222.75 $ 668.25 $ 891.00 Total Operating Costs $ 5,942.75 $ 9,898.25 $ 15,841.00 Total Costs (Direct) $ 14,913.11 $ 54,059.89 $ 68,973.00 Sale Income $ (4,055.00) $ (4,055.00) Net Total Costs $ 14,913.11 $ 50,004.89 $ 64,918.00 Number of Customers 1,800 1,900 3,700 Cost Per Customer Per Year $ 8.29 $ 26.32 $ 17.55 Cost Per Customer Per Month $ 0.69 $ 2.19 $ 1.46 Average Tons 138.84 171.24 310.08 Avers a Cost Per Ton $ 107.41 $ 292.02 $ 209.36 ATTACFI1vIENT B ALTERNATIVE #1 ~ ~' PROJECTED COSTS FOR COUNTYWIDE AUTOMATED COMMINGLED RECYCLING Approximately 23,736 homes are now receiving automated collection of weekly household refuse. It requires 28 routes per week to collect all of these homes. With approximately 22 work days in a month it would require two vehicles to offer these homes monthly commingled recycling collection. The capital investment and start-up costs would be as follows: (2) Automated Collection Vehicles @ $150,000 per vehicle - $300,000 *22,000 - (65) Gallon Automated Containers @ $47 per cart - $1,034,000 Public Information/Education Campaign - 10 000 TOTAL $1,344,000 The program would require two additional employees. The costs of these employees would be included in the operating costs. To offer automated curbside recycling to 23,736 homes would cost $8.29 per home per year for a total annual operating cost of $196,771. The remaining 2,064 residents currently receiving manual service would be offered some version of curbside collection, such as a blue-bag system, which can be collected with manual rearloading trucks. The annual operating cost of this service would resemble the cost of collection of manual service which is $60,209. TOTAL ANNUAL OPERATING COST FOR COUNTYWIDE COMMINGLED RECYCLING : $256,980 PR Standardize fleet -compatible with weekly household collection fleet Most efficient/effective method of collection Convenience increases participation (historically averaged 70% -80%) Convenience increases volume which would result in a projected avoidance revenue of $63,802 Avoidance revenue is the difference between $10 sort fee and $45 tipping fee Historically volume collected has averaged .0064 tons per month per customer. 23,736 x .0064 tons x 12 months x $35 per ton = $63,802 (projected) CONS Large capital investment Contamination of materials -containers harder to monitor No revenue received -Sorting fee paid to materials recycling facility Currently pay $10 per ton (Jan -Nov Cost of $1,273.32) * 1,800 homes already have 65 gallon containers. ATTACHIv1ENT C ALTERNATIVE #2 PROJECTED COSTS FOR COUNTYWIDE DROP-OFF RECYCLING CENTERS A drop-off plan would center around placing the containers in the most accessible, most visible sites possible. Other localities that have chosen this option have utilized schools and fire stations. One or both of these sites are located in close proximity to most neighborhoods and are readily accessible to vehicle traff c. The initial implementation of this program would require the capital investment of 4 trailers at $9,500 each for a total of $38,000. An extensive public information and education campaign at a cost of approximately $10,000 would be required for the start up of this program. Approximately $48,000 would fund the initial phase of a drop-off recycling program. Each trailer would have the capability of receiving up to four types of materials. The trailers would be transported to the processing center by 3/4 ton pickup trucks. Staff feels that four trailers could be serviced and transported within current manpower and vehicle resources. Further implementation beyond four trailers would require an additional pickup truck ($20,000) and employee (avg. annual salary of $25,900 -fully burdened). Due to lack of historical data, staff has no projection of participation rates, tons collected or revenue received. PR Low capital investment Ease of implementation Easier to respond to changing market conditions -more control over type of materials collected 100% participation of target customer (all those who visit site participate) - No wasted drive-bys. Receive revenue CONS Lose convenience factor -lose marginal recycler Fewer tons collected/diverted Policing factor -sites must be monitored to avoid littering and illegal dumping ATTACfIIvIENT D c~-i ALTERNATIVE #3 PROJECTED COSTS FOR COUNTYWIDE SOURCE SEPARATED RECYCLING To collect weekly household refuse in Roanoke County requires approximately 33 routes (28 automated routes and 5 manual routes). To offer bi-weekly curbside source separated recycling to all 25,500 homes in Roanoke County would require half of those routes being serviced weekly. To collect approximately 17 routes per week would require the following capital costs: (4) Side-Loading Manual Recycling Vehicles @ $100,000 per vehicle - $400,000 23,600 -Recycling Container Sets @ $25 per set - $590,000 Public Information/Education Campaign - 10 000 TOTAL $1,000,000 The source separated program would require 8 additional employees. The cost of these employees are included in the operating costs. To offer the source separated method of collection to 25,500 homes would cost $26.32 per household per year for a total annual operating cost of $671,160. TOTAL ANNUAL OPERATING COST FOR COUNTYWIDE SOURCE SEPARATED RECYCLING: $671,160 PROS More convenient than drop-off recycling centers Less capital investment than commingled recycling Receive revenue -approximately $27 per ton based upon limited historical data 25,500 homes x .0072 tons x 12 months x $27 per ton revenue = $59,486(projected) CONS Less convenient than commingled -lower participation rates (25%-35%) Method does not allow much capability to change materials collected as markets change More labor intensive ACTION ~ ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF BUPERVI80R8 OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: March 12, 1996 Conduct a work session and adopt a prioritized list of the Primary and Interstate Projects for the Virginia Department of Transportation Six Year Improvement Program to be presented at the pre-allocation public hearing. COUNTY ADMINISTRATOR'S COMMENTS: I have requested this work session on the primary road allocation for Roanoke County. Most of the projects on this list have been submitted to VDOT for the last 10 years. We have been advised that it is unlikely that new items will be added to the Priority List. The State simply does not have the money for new or major primary road unprovements, and yet, something must be done. Rt. 11-460 west of Salem is of particular importance because of construction on I-81 and development in the area. So is Rt. 11 by Hollins College to the Troutville exit. At the work session I will ask the Board to consider reassigning priorities. I also want to discuss ways that we can begin working on some of these projects to convince the state to add them to the list. EgECUTIVE SUMMARY: County staff is requesting the Board of Supervisors to prioritize the projects currently on the plan and prioritize a list of projects to be placed on VDOT's plan to be presented to the Virginia Department of Transportation Pre-allocation Hearing for Fiscal Year 1996-97, on April 2, 1996, at the Salem Civic Center. The Six Year Improvement Transportation Board's plan fo to be available for highway an construction for distribution program is updated annually. Program is the Commonwealth r identifying funds anticipated d other forms of transportation in the 1996-2002 plan. This 1 L~- As a part of the development of this program, the Transportation Board conducts a public hearing in each of the nine construction districts in the state to receive input from members of the General Assembly, members of Roanoke County Board of Supervisors, City Council members and members of the general public. Roanoke County is within the Salem District along with eleven (11) other counties and ten (10) cities of whom all are lobbying for these construction funds. These Federal and State funds are allocated according to formulae as mandated by State & Federal Statutes for Interstate, Primary and Urban Roads. The Salem District's Interstate, Primary and Urban funds for FY 96-97 is estimated to be $83,013,000. Interstates are defined as expressways with controlled access intended to provide high levels of safety and efficiency in movement of traffic at high speeds. Examples would be I-81 and I-581. Primary roads are defined either as principal arterial, major and minor collectors (urban or rural). They are designed to carry traffic at slightly lower speeds and less mobility than interstates. These roads vary from two-lanes to multi-lanes highways. Examples would be routes 11, 115, 220 and 419. For both the primary and interstate system route, numbers are less than 600. Secondary roads can be classified as minor collector roads but the majority are classified as local roads. Any street with a route number between 600 and 3000 is considered secondary. The Board recently adopted Roanoke County's Secondary Six Year Construction Plan for FY 1996-2002. The purpose of classifying all roads is to determine the desired level of service and the minimum design standards to create a safe and efficient mode of travel. SUMMARY OF INFORMATION: This year's pre-allocation hearing is scheduled for April 2, 1996, at 9:00 a.m., at the Salem Civic Center. Presently, there are eight budgeted projects on the Six Year Improvement Program in Roanoke County. They are presented below in numerical order as shown in the Transportation Plan: • Route I-81 - Roanoke County is very supportive of the Virginia Department of Transportation's proposed plan to increase the number of north and south travel lanes. Currently, there are two lanes in either direction. As a part of this plan, Roanoke County is requesting that consideration be given to improving all interchanges and 2 f~ - 3~ investigate the possibility of constructing an additional interchange between Wildwood Road (Route 619) and the interchange at Dixie Caverns (Route 460). Increased urbanization, availability of utilities, and the potential for industrial development within the area justify the investigation of another interchange to serve this portion of Roanoke County. The average annual daily traffic estimates for I-81 range from 39,000 to 42,000 from Montgomery County to Botetourt County. • Route 115 (Intersection Improvements) - Roanoke County is pleased with the spot improvement from the Roanoke City limits through the intersection of Route 601 (Hollins Road). The work has been completed and is functioning well. The average annual daily traffic estimates for Rte 115 is approximately 15,000 vpd from Roanoke City Corporate limits to I-81. Route 221 (Bent Mountain Road) - This past year, the Department of Transportation agreed to complete construction documents keeping Route 221 north of Back Creek and holding a location and design public hearing prior to moving forward. We appreciate the Department of Transportation emphasis placed on citizen input and we look forward to the location and design public hearing later this year or early next year. The existing road is a two lane section of road with winding curves paralleling Back Creek. Any improvements will require major excavation and realignment. Traffic counts for this section of Rte 221 is approximately 10,000 vpd. • We support the left turn lane improvements on Rte 311 (Catawba Valley Drive) requested and funded by the National Park Service for access to the Appalachian Trail and request a similar spot improvement be considered at the intersection with Secondary Route 864 (Bradshaw Road) . • Roanoke County is very supportive of and is interested in Interstate 73 through southwest Virginia and look forward to reviewing the Transportation Board's and consultant's recommendation of the proposed corridor. • We are also pleased with the feasibility study to improve and widen 220 South from Roanoke to Martinsville and look forward to discussing the recommendations and findings of the consultants with VDOT. Proiects Not On Plan: For the past several years, Roanoke County has asked for the following three roads to be considered for improvements. 3 ~- ~ Please note that this list is not in any prioritized order. • Route 11 (Williamson Road) - The widening of Route 11 North of Route 115 leaves a section of three lane road south of Route 115 to Roanoke City Corporate limits (existing five lane flush). There is significant congestion along this segment of road and the existing bridge structure is substandard. The district recently lowered the bridge capacity from a 25 to 20 ton weight limit over Carvins Creek. In addition, the acute alignment of Florist Road with Route 11 in the same vicinity creates additional congestion and safety concern. We believe that this work will compliment the proposed widening of Route 11 from Route 115 to Hollins College and have a major positive impact on the North County area. The existing section of road (1.92 mi) in question is a two lane road with a median for turning movements. The alignment is fairly level except for a steep incline adjacent to Boxley Hills. Ninety percent of the tracts adjacent to Williamson Road are developed for commercial use. The average annual daily traffic estimates for Rte 11 is approximately 18,000 vpd from Roanoke City Corporate limits to SR 605 (Shadwell/Hollins Road). This stretch of road has been identified as an alternate route in the event I-81/581 lanes are blocked. The improvements would probably consist of a five lane flush highway with appropriate turning lanes with an estimated cost of approximately $10,000,000. • Route 11/460 (West Main Street) - With the widening of West Main Street to four lanes within the City of Salem, there is a need to continue the four lanes of Route 11 to the existing four lane section at Route 612 (Poor Mountain Road). These improvements are needed to provide uniformity of road section, to address the continued safety and traffic congestion concerns along the road, and to provide a safer roadway for the residents and commuters within this area. The exiting road (1.75 mi) section is a two lane highway with a middle lane for turning movements. This stretch of road is fairly level with reasonable alignment. Development is heavy in areas with a mix of residential collectors intersecting. Additional land is available for future development. The average annual daily traffic estimates for Rte 11/460 west is approximately 11,000 vpd from SR 647 (Dixie Caverns) to Salem City Corporate limits. This stretch of road has been identified as an alternate route in the event I-81 lanes are blocked. The improvements would probably consist of a five lane flush highway with appropriate turning lanes with an estimated cost of approximately $8,000,000. 4 Q•~ ROUTE 419 (ELECTRIC ROAD), ROUTE 115, (JAE VALLEY ROAD), ROUTE 118, (AIRPORT ROAD), ROUTE 311, (CATAWBA ROAD), ROUTE 24, (WASHINGTON ROAD), ROUTE 11/460, (CHALLENGER AVE . ) STAFF RECOMMENDATION: • Route 115 (Plantation Road) - We encourage the continuation of improvements north to Route 11; however, if funding is not available for the entire project, Roanoke County is asking consideration be given to additional spot improvements (turn lanes, alignment and grade improvements) at various locations. The existing road (2.43 mi. ) is a two lane facility with numerous side connections to residential neighborhoods. Additional land is available for future development. The road is winding in spots with some minor grade changes. The average annual daily traffic estimates for Rte 115 is approximately 15,000 vpd from Roanoke City Corporate limits to I-81. The improvements would probably consist of a four lane divided highway with appropriate turning lanes with an estimated cost of approximately $10,000,000. Other primary roads in Roanoke County which are beginning to show an increase in traffic and/or congestion are: Staff recommends that the Board of Supervisors conduct a work session and develop a prioritized list of projects currently on plan and a list of prioritized projects to be placed on plan.. Staff will bring the prioritized list to the next Board of Supervisors meeting for adoption by resolution. Engineering Approved Denied Received Referred To APPROVED BY: J ' U°`' Elmer C. Hodge ctions County Administrator Motion by: ACTION Eddy Harrison Johnson Minnix Nickens VOTE No Yes Abs 5 r ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 1996 AGENDA ITEM: Budget Work Session on the Upcoming Annual Budget for FY 1996-97. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a budget work session to discuss several items concerning the FY 1996-97 budget. This work session will focus on the following items for discussion: • Capital Improvements Program -Detail of specific projects • Review Budget Calendar -Significant tasks to be completed -Key dates to target -Planned/special work sessions • Other Related Issues Respectfully submitted, u~~ Brent Robertson Budget Manager Approv by, Elmer C. Hodge County Administrator Approved Denied Received Referred To ACTION () Motion by: O O O O ... VOTE No Yes Abs Eddy _ _ _ Harrison _ _ _ Johnson _ _ _ Minnix _ _ _ Nickens ACTION NO. ITEM NUMBER ~ '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 1996 AGENDA ITEM: Policy to allow departments to retain a portion of their unspent budget at year end. COUNTY ADMINISTRATOR'S COMMENTS: appreciate your support of this incentive. The more a department is allowed to keep, the greater the incentive will be. As part of the budget process each year, I review those departments that have unusually large unexpended funds and I consider that when I recommend the future year's budget. SUMMARY OF INFORMATION: Departmental operating budgets are annually approved by the Board of Supervisors at a level that will ensure a standard level of service delivery to the citizens of Roanoke County. At times departments will complete their fiscal year with actual expenditures less than budget appropriations by employing frugal and innovative management practices. The Board has agreed to adopt a policy that will provide incentives for reducing annual expenditures below appropriations. These incentives will allow departments to invest in resources or innovative methods to maintain or improve the quality of service provided such as enhancing public information efforts, small capital replacement, or skills training. Based on discussions with the Board on February 27, 1996, staff has drafted a policy and resolution to formalize this process. At that time there was general agreement for allowing departments to keep 60% of their savings and return 40%. These funds are to be used for non-recumng items and will be reviewed by the County Administrator. The policy and resolution is attached for your review. STAFF RECOMMENDATION: Adopt the attached policy and resolution concerning the use of unspent expenditure appropriations at year end. (~3-d Respectfully submitted, x9~'2^~-7~C- Brent Robertson Budget Manager Approved by, Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ _ Received () Harrison _ _ _ Referred () Johnson _ _ _ To () Minnix _ _ _ Nickens G 3~d County of Roanoke Policy for Use of Unspent Expenditure Appropriations at Year End I. Background At the end of a fiscal year, unspent expenditure appropriations generally lapse and revert to a reserve or fund balance within the fund in which the appropriations originated. In some cases it is desirable to reappropriate a portion of these funds to allow for the completion of previously stated objectives. The County provides for these instances by including wording in the Appropriation Ordinance that encompasses encumbrances, capital projects and school funds. II. Purpose This policy would establish guidelines to reward departments for cost containment and efficiency measures that do not adversely affect the delivery of quality services. Rewarding frugal management practices will provide a more flexible environment and allow innovative and efficient approaches to quality delivery of services. III. Performance Standard Departments will not engage in practices, for the purpose of soley generating savings, that will adversely affect the quality of service delivery, unless approved by the County Administrator and/or the Board of Supervisors. IV. Policy Guidelines A. When the County's accounts are closed out at the fiscal year-end, 60% of the unencumbered expenditure savings from departmental budgets of the General Fund shall be designated for reappropriation in the following fiscal year. The remaining 40% of the unencumbered expenditure savings shall revert to the Undesignated Fund Balance. B. Departmental requests for this reappropriation of funds will be evaluated and approved by the County Administrator on an item-by-item basis. C. These funds shall be deemed "non-recurring"; therefore, the use of these funds can only be used for capital outlay, training or other purposes that do not require expenditures in future fiscal years. m:\budget\rol Ipol i. cy C~3-~? AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 12, 1996 RESOLUTION ESTABLISHING A POLICY FOR THE USE OF UNE%PENDED APPROPRIATIONS AT THE END OF EACH FISCAL YEAR WHEREAS, as a result of frugal management practices at both the departmental and administrative levels of County government, various County departments have completed the fiscal year with actual expenditures being less than budget appropriations; and, WHEREAS, any unexpended appropriation at the end of a fiscal year reverts to the general fund (or the fund in which the appropriation originated) for reappropriation in the following year, except for outstanding encumbrances and appropriations designated for capital projects; and, WHEREAS, the Board of Supervisors intends to adopt a policy to provide incentives to reduce annual expenditures below appropriations and to reward departments for cost containment and efficiency measures while maintaining the high quality delivery of public services. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following policy for the use of unexpended appropriations at the end of each fiscal year is hereby adopted: County of Roanoke Policy for Use of Unspent Expenditure Appropriations at Year End I. Background At the end of a fiscal year, unspent expenditure appropriations generally lapse and revert to a reserve or fund "1 ~ r,~ balance within the fund in which the appropriations originated. In some cases it is desirable to reappropriate a portion of these funds to allow for the completion of previously stated objectives. The County provides for these instances by including wording in the Appropriation Ordinance that encompasses encumbrances, capital projects and school funds. II. Purpose This policy would establish guidelines to reward departments for cost containment and efficiency measures that do not adversely affect the delivery of quality services. Rewarding frugal management practices will provide a more flexible environment and allow innovative and efficient approaches to quality delivery of services. III. Performance Standard Departments will not engage in practices, for the purpose of solely generating savings, that will adversely affect the quality of service delivery, unless approved by the County Administrator and/or the Board of Supervisors. IV. Policy Guidelines A. When the County's accounts are closed out at the fiscal year-end, 60~ of the unencumbered expenditure savings from departmental budgets of the General Fund shall be designated for reappropriation in the following fiscal year. The remaining 40~ of the unencumbered expenditure savings shall revert to the Undesignated Fund Balance. (~ 3 -c9 B. Departmental requests for this reappropriation of funds will be evaluated and approved by the County Administrator on an item-by-item basis. C. These funds shall be deemed "non-recurring"; therefore, the use of these funds can only be used for capital outlay, training or other purposes that do not require expenditures in future fiscal years. 2. That this Policy shall be in effect for FY 1995-96, and subsequent fiscal years unless otherwise amended by the Board of Supervisors. GENERALAPPROP.POL AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON MARCH 12, 1996 RESOLUTION 031296-4 CERTIFYING E7CECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ..~ Q-~.,Q~. Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session Roanoke County Board of Supervisors Worksession CIP Projects for Discussion March 12, 1996 Total Project CIP Projects to Discuss Project Cost Detail Expansion of File Storage Area -Clerk Circuit Court $150,000 Page 7 800 MHz 2,415,000 Page 12 Voting Machines 250,050 Page 23 GIS Phase I 765,000 Page 27 GIS Phase II 302,000 Page 29 Fire Bunk Room Additions 580,000 Page 34 Public Safety Window Replacement 94,000 Page 48 Firing Range 140,000 Page 92 Renovation Roanoke/Salem Jail 1,357,005 Page 103 M:\FINANCE\budget\sjk\SIGISS.WK4 O~ ROANp~~ a ~ A z c~ ~ Z °v a~ 1838 (2~oix~#g of ~a~t~a~e DEPARTMENT OF PARKS AND RECREATION PETE HAISLIP, DIRECTOR TO: Elmer Hodge, County Administrator FROM: Pete Haislip, Director DATE: March 12, 1996 RE: Parkland and Facility Inventory Attached is the information you requested from Parks and Recreation as part of the CIP process. Included is: A breakdown of Park acreage and selected facilities by each magisterial district. Facility comparison by magisterial district. A parkland needs assessment, by district, based on the Virginia Outdoors Plan recommended spatial standards. This should help identify some areas of concern and provide direction for the development of the Capital Improvements Program. 1206 KESSLER MILL ROAD • SALEM, VIRGINIA 24153 (703) 387-6078 ®Recycled Paper c o . ~ c 0 U _. ~ ~ (D t~ N c ... I ti O '' ui = ~,~ N c0 o a _._.. _ c"o Q ~ ~, c ~ p ~ ~ N ° a ~ a ~ E ' ' ' ' C~ ~ , , ~ ~ N Z ~ .-. _ _ _..._.. . U ~ ~ ~ r~ r:r r ~ a C~ _. W ~ ~ ` / Q , c o C M ~,,~ ~. 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I` ~ O c ~ •~ N 'M N M N` N ~ f0 a a a p N N M N ~t ~ rn N in N U >' U N N `- ~ M r _ U N .. ~ >, ~ 'N M ~ ~' N o`_ ~ ~ ~ ' ~ ~ O r r M H U ~ ~ ~ ~ LN M O ~ N ~ ti ~a °o~~ N U S M M M CO : ~ O f9 m ~ N U ~ O In ~ ~ ~ ~ M N M N N ~ ~ N O O O ~ ~-- ~ Q ~ LL c0 ~ N ~ ~ ~ M r ~ r ~- ! ~ r ' N' r N Lf') cn p ~ (6 ~ m _ ..._.. -~ Q z _ ; O .~° ~ a ~ ~ m H a; ,.., cn _ z z ~ ~ ~ • L W p ~ J Q; Q V ~ =1 U ~_ Virginia State Suggested Spatial Standards Acres Per 1000 Potential Se rvice Radius Min. Acres/ e of Park Persons Suburban Rural Park Neighborhood 3 1/2 mile 1-1/2 miles 5 Community 3 1 mile 3-7 miles 20 District 4 5-7 miles 10-15 miles 50 Source: Virginia Outdoors Plan -The Virginia Outdoors Plan recommends 10 acres of parkland per 1,000 population, of which 3 acres should be open space. * Existing Park Acreage by Park Classification Neighborhood I Community I District EVE SPRING 43.07 _ 0.00 0.00 JLLINS 5.00 20.00 _ _. 50.00 INDSOR HILLS 0.00 27.00 0.00 NTON 21.00 46.41 74.30 ~TAWBA 5.00 20.00 165.00 Tota I : 74.07 113.41 289.30 1991 Polk CAVE SPRING HOLLINS WINDSOR HILLS VINTON CATAWBA ~ulation 15, 776 16, 567 15,814 15,470 15,705 Total acres per 1,000 Total acres Persons 43.07 2.73 75.00 4.53 27.00 __ 1.71 141.71 9.16 190.00 12.10 476.78 *Current Park Acreage Needs by Park Classification Nei hborhood Communit District Total acres needed by Distrcit Existing Total acres Varience from Standard CAVE SPRING 47.33 47.33 63.10 157.76 43.07 -114.69 HOLLINS _ 49.70 49.70 66.27 __ 165.67 75.00 -90.67 INDSOR HILLS 47.44 __ 47.44 63.26 158.14 _ 27.00 - 131.14 INTON 46.41 46.41 61.88 154.70 141.71 -12.99 CATAWBA 47.12 47.12 62.82 157.05 190.00 32.95 Total: 238.00 238.00 317.33 793.32 476.78 -316.54 ACTION NO. 031296-5 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 12, 1996 AGENDA ITEM: Authorization to execute settlement agreement and release with APL Corporation concerning Dixie Caverns Landfill Cleanup COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: County Attorney Paul Mahoney advised the Board that a settlement agreement and release had been reached with APL Corporation, one of the potential responsible parties involved in the Dixie Caverns Landfill cleanup. APL Corporation filed an involuntary petition for Chapter 7 bankruptcy on June 25, 1993, and the County entered a claim with the Bankruptcy Court on May 16, 1995 arising from an action taken in 1990 against APL Corporation. The proposed settlement agreement and release is attached. FISCAL IMPACT: The agreement calls for payment of $300,000 to the County of Roanoke to settle the claim against APL. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors authorize the Chairman to execute the settlement agreement and release on behalf of the County. ACTION Approved (X) Motion by: Supervisor Minnix Denied ( ) to authorize Chairman to exe- Received ( ) cute the settlement agreement Referred ( ) and release on behalf of the To ( ) County VOTE No Yes Abs Eddy X Harrison X Johnson X Minnix X Nickens X CC: Paul M. Mahoney, County Attorney Diane Hyatt, Finance Director File MAR. -1'?' 96(TUE) 1:52 GENTRY, LOChE, R,~KES&~1 r Tu• Mar 12 15:56234 1996 TEL:?039839~69 P. 00? I"Q9 @ L _%~~~, ~, Ll U E A The Poet-Confirmatiaa Com¢aittee and Disbursing Agent under the Creditors' Committee's First Amended Plan of Reorganization for the Debtor, APL Corporation {the "Plan"). the reorganized APL Corporation (the "Reorganised APL") and the Boerd of 8upervisore of Roanoke County, virginia ("Roanoke"), enter into this settlement agreement and release, this „_,~ day of Marsh, 1996. eackgraund A. On June 25, 1993, an involuntary petition under Chapter 7 of tho sankruptcy Code was filed against APL in the United States Bankruptcy Court for the Southern District of Florida, Miami Division (the "Bankruptcy Court"}. By order dated Juiy 27, 1993, the Chapter 7 case was oonvert~ad to a case under Chapter 11. sy order dated February 24, 1994, Kenneth A. welt was appointed as Chaptier 11 trustee for the estate. B. December 27, 1993, was established as the dead- line for filing proofs of claim in the cas• (the "Bar Date"). Roanoke did not learn of the Bar Date until Januazy 1995. C. On May 16, 1995, Roanoke filed proof of claim number 62 in the saount of "6,200,000 (minimum)" (the "Claim^) for amounts allegedly due from A?L for th® costa of remsdiating a landfill awned and opezated by Rcanoke (the "Landfill"). The Claim arises out of an action filed by Roanok~s in 1990 against APZ and others (the "Virginia Defendants ), under the Comprehensive Rnvironmental Response, Compensation and Liability Act of 1980 ( "CERCLA" ) as well as for oommon law contribution, which is presently pending sa Case No. 90-0623-R (the "Virginia Action") in the United Stites District Court for the Western District of Virginia (the "virginia Court"). D. Roanoke alleges that APL is liable as .the Share- holder of Evans Paints, the alleged suoceasor of Evans Products which allegedly sent hazardous substances to the Landfill. E. Four of the virginia Defendants filed cross-olaims against APL in the virginia Action, however, nono of tho virginia Defendants filed proofs of claim in the baakruptoy oaee. F. On June 8, 1995, the Bankruptcy Court entered an order confirming the Plan. The Plan has since been substan- hiaR. -1?' 96(TUE1 1:52 GENTRY, LOCiiE, RniIES&1Yi TEL: i0~98•~Q4b9 P• 003 TuQ Mar 1 "?. 13 :88 : g4 1996 •-• ~ e •: tially cone~nated within the meaning of 6ection 1141 of the Bankruptcy Code. G. On August 4, 1995, the Post-Confirmation Committee and Disbursing Agent (as successors in inteseat to the Credi- tors Committee and Chapter ll Trustee, respectively) filed an objection to the Claim (the Objection"). H. Sy order dated August 6, 1995, the Disbursing Agent established a reserve for the Claim based upon an allowed amount of $1,250,000. I. On Beptembar 19, 1995, Roanoke filed a motion to withdraw reference and transfer venue of the Objection to the Virginia Court. A hearing is presently scheduled on the motion for March 15, 199b. J. ey order dated October 16, 1995, over tre objection of the poet-Confirmation Co~aittes and Disbursing Agent, the Bankruptcy Court allowed the Claim ae timely filed s~,ibject to objections on the merits (the 'Order"). On Ootobez 30, 1995, the Poet-Confirmation Committee and Disbursing Agent filed a notice and joint motion for leave to appeal fram the Order (the "Appeal'). The Appeal is presently pending before the United States District Court for the Scutherr. District of Florida ag Case No. 95-2587 (the "Florida District Court"). x. Roanoke has informed the Pogt-Confirmation Commit- tee that it hag incurred in eaceae of $6.0 million ir. remedi- ating the Landfill i~ aooordance with a consent order between Roanoke and the Environmental Protection Agency, $5.0 million of which was spent on the portion of the Landfill wh®re Evens Products' waste was alleged~.y disposed. Roanoke contand® that APL~s proportionate contributien liability for these cleanup coats is approximately 15 percent based upon the a.~+ount and toxicity of the wastes allegedly disposed of at the Landfill by Evans Products. L. The Reorganized APL, Pcat-Confirmation Committee and Disbursing Agent believe that APL has no liability for th® Claim on the following grounds t ( i ) the Claim is time-barred; (ii) the liable party under CERCLA is Evans Products Company and not ApZ; ( iii ) Evans Pz~oduots filed Chapter 11 in 1985 and was discharged of all prepetitian debts (rahich would include any liability for any anvirotm-ental claims or damages incurred as a result of its prefiZing disposal of wastes at the Land- fill); (iv) A&3. is not liabl® for the debts of Evans Paints; and (v) the allocable share of Evans Produote would be gub- 2 ~~1~R, -1:' 9b(TUE) 14~~3 GENTRY, LOCKS, R4KES3c~1 Tui Mar 12 13S3S:S4 1996 TEL~i0~9S~94b9 stattially 16ss than 15 percont of the $5.0 million in clean- up coats. M• The parties agree that the Claim involves complex legal and factual issues and that adjudication of the Claim would be extremely costly and time-consuming. N. The parties desire to re®olve the Ohjeotion, Appeal, Motion to Withdraw Ref®rence and the virginia Action (as to APL) without further litigation. Accordingly, to accompli$h the foregoing, and in congid~ oration of the mutual promisee and conditions set forth below, the partiee agr®a as follows: i. Not later than ten days following entry of a final order of the Bankruptcy Court approving this Agreements a. Roanoke shall file a motion in the Virginia Court pursuant to Rule 41, Federal Rules of Civil Procedure, for an order disnaiasinq the virginia Action ae to APL, with prejudice. b. Roanoke shall file in the Florida District Court a notice of dismissal of the Motion to ~Pithdraw Reference with prejudice. c. Roanoke shall use its beat efforts to cause eaoh of the Virginia Defendants that filed cross-claims against APL in the Virginia Action to file motions in the Virginia Court pursuant to Rule 41, Federal Rules of Civil procedure, for an order dismieaing the cross-claims as to APL with preju- dice. d. The parties shall file in the Florida District Court a stipulation of dis- missal of the Appeal pursuant to sankruptoy Rule 8001(0)(2). In addition, if requested by the Post-Confirmation Committee, the parties shall file a joint motion in the Virginia Court egeking approval of this Agreement. 2. Within three days from the latest of the following dates (i) ten days after the date the Bankruptcy Court enters a final order approving this Agreement, (ii) thirty days after the date the v~.rgi.nia Court enters a final order diemisa- ing the virginia Action as to APL with prejudice and, if P. 004 3 MAA, -~1?' 96(TUE) 1~.~~ GENTRY, LOCKE, RAKES&?~ TEL~?~J39939~69 P, OOS Tue Mar 12 13:5Q:54 1996 rasR a requested by the Poet-Confirmation Committee, approving this Agreement, and (iii) thixty days after tho data the Motion to Withdraw R®ference is dismieaed with prejudice, the Disburaing Agent shall pay to Roanoke the sLU~ of $300,000, plus interest from the date of this Agreement at the rata earned by the Dis- buraing Agent on funds held by it under the Plan in full sat- isfaction of the C].sim. The Claim aha11 be deemed to be an allowed claim of approximately $673,000 in Clare 4 under the Plan. 3. Roanoke agrees that upon its receipt of the $340,000, Roanoke shall not allege or take any position which would otherwise imply in the Virginia Action or otherwise that APL is liable for any amount greater than 15 percent of the $S.0 million allegedly incurred by Roanoko in re~aediating the Zandf iii. Notwithstanding, upon receipt of the $300,000, Roanoke hereby releases and disohargee the Poet-Confirmation Committee, the Disburaing Agent az~d the Reorgan3~ed A8L (collectively, the "Released Parties°) from any demands, damaq®s, actions or suits at law or in equity, whether past or present, known or unknown, which Roanoke hoe or may have against the Released Parties arising out of the Claim or otherwise. 4. Aoancke agrees to defend, inde.~artify and hold harmless the Released Partie® far all claims relating to the Landfill for a period of three years following the entry of a final, ncn-appealable order resolving the virginia Action. Selection of counsel to defend any such claiia shall be in the sole discretion of Roanoke. 5. It is the intent of the parties by entering into this Agr®ement that the Released Forties shall have contribution protection under CERCLA, 41 U.S.C. S 9613(f)~Z), for all claims arising under CERCI+A or otherwise in relation to the Landfill. 6. If the Post-Confirmation Committee seeks to have this Agreement approved by th® vizginia Court, Roanoke shall not object sad shall provide the Post-Confirmation Committee and Disburaing Agent with r®aeonable assistance, including, the filing of a point motion for such approval. 7. Each party to this Agreement shall bear its own costa and expenses related to the matters oon~emplated herein, including, without limitation, costs and expenses of their respective counsel. 4 Di,~R, -I ~.'. 96 (TUE) la ~ 5~ GEiVTRY, LOCKE, RAKES&"~ Tue Mnr 12 13:59:54 1996 8. This agreement sha11 to th® benefit of the parties and successors, assigns, peraona3 and employees and affiliates. TELL?0~99~9469 be bindsnq upon and inure their respective heirs, legal representatives, 9. Any action, suit or other proceeding relating to this Agreement, including any claim against a Released Party for contribution or otherwise in relation to the Land- fill, shall be brought exolttgively in the Virginia Court and, to the fullest extent permitted by law, any objection to the jurisdiction of Such court or of venue of any such action, suit or other proceeding (including a claim that such court is an inconvenient forum) is hereby waived by each party and by each party in interest to any proceeding in which this Agree- ment or the terms of the settlen+ent provided for herein has been approved. 10. Each of the undersigned agents or attorneys represent and warrant that they have the authority to execute this Agreement and that the parties to this Agreement have agreed to all of the terms and conditions set forth herein. IN 4~ITI9ESS ~REOs~, the undersigned parties have, through their respective authorized ,agent or attorney, executed and delivered this Agreement hnd Release as of the date first written above. P06T-CONFIRMRTION COMMITTEE Sys -._____._ xa~ irtza:____..~w~r_____--- DI6HURSING AGENT BY= tvna~ ~~~ P. 006 Paea 5 5 NIAR. -~?' 9b~TUE1 1~~5~ GENTRY, LOCKE, RAKES&ti1 TEL~'0399~~1Yb9 Tu^e Mar 12 13:58534 1995 PPr~OVED l~S TO Ft~r~~] ~~ s~oa.i AFL CORPOFW~ItlW HOARD OF ROANOR:' 8y 6 r OF P, 0 ~1' rav o ~ ~ O~ ROANp~~ ~ r ~ 9 z O ~ z v a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE. VIRGINIA 24018-0798 FAX 1540) 772.2193 March 13, 1996 BOARD OF SUPERVISORS BOB L JOHNSON. CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS. VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWRA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT 1540) 772-2005 Rev. Steven W. Harris Baptist Childrens' Home 860 Mt. Vernon Avenue Salem, VA 24153 Dear Rev. Harris: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, March 12, 1996. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. Wig kinc~~t' r~ards, Bob L. Joson, Chairman Roanoke C my Board of Supervisors (~~ixx~#~ of ~ o~xta~E ® Recycled Paper R °" OFP ANA ~ G :. Z - ~ z 0 a 7838 MARY H. ALLEN, CMC GLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 March 13, 1996 Ms. Martha Ferrell 5937 Cove Road Roanoke, Va 24019 Dear Ms. Ferrell: BRENDA J. HOLTON DEPUTY CLERK At their regular meeting on Tuesday, March 12, 1996, the Roanoke County Board of Supervisors unanimously approved the request of the Roanoke County School Food Service Chapter for a raffle permit for calendar year 1996. The raffles will be conducted on the dates and at the locations listed in the application. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffles are to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis; however, because of recent legislative changes, permits are valid only on the dates in the application or until June 30 1996 The new State legislation, effective July 1, 1996, vested the Charitable Gaming Commission with control of all charitable gaming in the Commonwealth, and repealed the authority for the County's current ordinance regulating bingo and raffles. After July 1, 1996, you can contact the Commissioner of Revenue's office to receive any information they may have about applying for raffle and bingo permits under the new legislation. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, ~'~,_ ~. ~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Commissioner of the Revenue C~~ixxt#~ a~ ~.~~txt.~~te Commonwealth Attorney County Treasurer ®RP~ Printed by Mary Allen / ADM01 3/01/96 4:09pm --------------------------------------- - From: Diane Hyatt / ADMO1 To: Mary Allen / ADMOl Subject: fwd: Audit Committee --------------------------------------- ===NOTE====------=====3/01/96=11:16am== I am scheduling an Audit Committe meeting at 2:30 on March 12, 1996. I would like to use the Board conference room for this meeting. Fwd=by:=Mary=Allen=/___________________ Fwd to: Diane Hyatt / ADMO1 ....................................... I have reserved the room. --------------------------------------- Page: 1 February 29, 1996 around 8:30 a.m. Note to 3/12 Board Meeting File HCN called to say that Mr. Darnall had returned his call and was interested in serving another term on Building Code Board of Adjustments and Appeals. He said that the Clerk's Office does not need to contact him and put on next agenda. Talked with MA and we will put paragraph in appointment board report as above and let HCN nominate and place on consent agenda is he wishes. Brenda A r; ~~ - r v ,~ ~ _ ~~ ~ ~ ~ ~-'~~V\ ~-~ .~ ~ :~~~~ ~, ~ ~ ,:,- '~ ~ ~ ~ ~ ~~ ~ :, ~. ~ L _ ~-' \ V ~_~~~~ t ~ O~ - ; c~ ~,, C~~~ ~~ c 1 ~ ~- ~~ ~ w. C1 -~-~ r Elmer: Talked to Betty McCrary re her Board Report on state funding appropriation to let her know that you wanted under New Business instead of Consent. She said she bring this request to the Boazd every year on Consent Agenda. This is a routine matter. She also will be out of town on Mazch 12 and will not be able to present. Is it O.K. to move back to Consent? Mary A. 3/5/96 ~G~ -~. . Elmer: Talked to Betty McCrary re her Board Report on state funding appropriation to let her know that you wanted under New Business instead of Consent. She said she bring this request to the Board every year on Consent Agenda. This is a routine matter. She also will be out of town on March 12 and will not be able to present. Is it O.K. to move back to Consent? Mary A. 3/5/96 sa/~ ~o y Li~~ ,4~J ~t sfiner, t ~'.~S ~ Printed by Mary Allen / ADMO1 --------------a------------------------ From: Mary Allen / ADMO1 To: BRM @ PSTHASTE (BETTY MCCRARY) Subject: Board Report ===NOTE________________________________ Elmer has decide REport you sent state funding un you will have to Board meeting. questions. d t on der present Call if o place the Board appropriation of NEW BUSINESS, so at the 3/12 you have 3/05/96 7:47am Page: 1 Printed by Mary Allen / ADMO1 3/06/96 8:49am --------------------------------------- From: Mary Allen / ADMO1 To: Pete Haislip / GUPO1 Subject: fwd: Donation of van --------------------------------------- ===NOTE====------=====3/06/96==8:14am== WHen I talked to you yesterday, I don't remember if I said ECH wanted the Board Report on the March 12 agenda, which means I need it as soon as possible. Is that a problem? Fwd=by:=Pete=Haislip==3/06/96==8:19am== Fwd to: Mary Allen / ADMO1 ....................................... I'll try to complete it today. With my recent excellent training it should be a breeze! Page: 1 Printed by Mary Allen / ADMO1 3/06/96 8:32am From: Mary Allen / ADMO1 To: Sue Patterson-Bane / ADMO1 Subject: fwd: 3/12 Agenda --------------------------------------- ===NOTE====------=====3/06/96==7:55am== Forgot in my last E-mail. Did you get a Board Report from Arnold Covey vacating PUE, petitioners Paul and Cynthia Reburn? This may be Wanda's. If so, would you ask her? Thanks. Fwd=by:=Sue=Patterson=3/06/96==8:22am== Fwd to: Mary Allen / ADMO1 ....................................... THAT ONE WAS FOR VICKIE. --------------------------------------- Page: 1 RED 0SS-Roanoke , 'JF . TEL hdo .S~.C-985-.3Q1.G Feb 8,96 15 33 No .004 P.01 t i Transm Fax Number: fission Sri , ~. i J~ y- } .~ r ,_ 'r'., From: `~ :Our Phone: ~~ ':Our Fax: _ _, .~ ~...~ No. of poges~including ..caver ............................................................ page: 2 essege; Dear Ms. Allen: The following is information which we supplied for the city regarding the March Month proclamation. Please change Any neetsaAry narnec car dates. We. apprP~ci~ete the caanty's invnfvemenr anti mccignitihn of c7ur March Month activities. Please call me if further ;information or arrangetnenta are required. Thank you-- mGi-/~~ / ~ .~ °P /Y1 t° ~f'l ho~- Ple~~e calf if you experience any trshstnissian problems. RED CROSS-Ra~noke, VR. TEL Na.54r-985-010 Feb 8,96 15 33 No.OO4 P.O2 Suggested Copy for City k'roclamation of Red Cross as March Month Mauch 4,194G Whereas, the American Red Cross is a humanitarian organizaHan, led by volunteers, that provides relief to victims of disaster and helps people prevent, prepare for, and respond to emergencies; and Whereas, the Roanoke Valley Chapter/Appalachian Regional Bland Services and its 1,100 volunteers provide life saving training, disaster relief, bland secvi4-es, and emergency military communication for thousands of Roanoke area families; and Whereas, for the health of the community, we urge all Roanoke citizens to contin~ie their generous ~uPpnrt of the American Red Cross and the Roanoke Valley Chapter/Appalachian Regional >~lood Services through contributions of time, funds, and blood donations. w~ Tfie. ~C 3 o S Nuw, tl~rrefare, , do hereby proclaim, throughout theme of Roanoke, the month of March as Red Cr s Month, Ca ,~ aP-P~-~-e-. /' ~,, ~ ~ ~~ y~ , ie. C.do3 ~ ~~„-..~ - - ~ -- ~ ~~.~ Z`~o ~b••..~~ m~ ROK. CO. UTILITY DEPT. TEL~~~03-3~?-623] ~ a ~` ~~x ~~ 3~7 ~~ ~~~ y ~ ys 13:24 ~- ACTION N0._ ITEM NUMBER AT A REGULAR MEETING OF THB BOARD OF SUPERVISORS OF ROANOKE COTTIJTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE : ~~~ e-'~ ~ ~~ / ~ C~ AGENDA ITEM: Request authorization to transfer a surplus Parks and Recreation passenger van to Explore Park. COT,tI~TTY ADMINISTRATOR`S COMMBNTS: BACKGROUND: Explore Park has recently expanded their special event offerings. Due to limited on-site parking and to help handle anticipated crowds, the Park needs to offer a shuttle system to transport spectators from off-site parking areas to activity areas. Roanoke County has provided transportation assistance in the past. The transfer of this vehicle will make Explore more self sufficient in this area and provide more internal flexibility with parking. SUMMARY OE INFORMATIQ~T: Staf 4 ~r'eCeived a request from Explore ark for the donation of plus passenger van, previously used by the Parks and Recreationepartment. The 1980 Dodge handicapped accessible van SIIr1G~~G has over 103, 000 miles and is valued at approximately $800. No other department has a need for this vehicle. Explore Park plans to use this van to provide a shuttle service from outlying parking areas to the Park. The vehicle has been replaced with a new wheelchair accessible van. The surpluses van is available for immediate transfer. b~ "T1~ e. r ~ ~o u~ Gil FISCAL IMPACT: ~inimal loss of funds to the County if the van was sold at County auction rather than donated to Explore. 1 ROB:. CO. UTILITY DEPT. TEL~?03-3~7-230 hear C6 gC 13~~d Nn.U~J3 P.02 Page 2 A T~RNATIVE.g: 1) Donate the van to Explore Park. 2) Sell it at auction. -TAFF REC MMENDATION: Staff recommend Alternative 1, that the van be donated to Explore Park. Respectfully submitted, Approved by, ~~,~~ Elmer C. Hodge fi-___~'_~!___________________..__________wCounty^Adrninistrator^____ ACTION VOTE Approved { ) Motion by: No Yes Abs Denied { ) Eddy Received { ) Harrison .,_ Referred ( ) Johnson ,_ To ( ) Minnix ~ ,_,_ A'ickens ._ 2 RKE BOARD SUPERVISORS TEL~70~-?r2-21`x.5 Transmit Confirmation Report No. Receiver Transmitter Date Time Mode Pages Result 001 ROK. CO. UTILITY RKE BOARD SUPERVISORS Ma.r 07' 96 7 ~ 35 G1'18 Norm 03 OK Mar 07'96 735 FAX TO: PETE HAISLIP FROM: MARY ALLEN DATE: 3/7/96 SUBJ: BOARD REPORT Board report looks good to me with minor changes I've noted. Can you get the original over to me today (i.e. by 12:00 noon?) ECH may want to check packet this afternoon, and if not, he'll take it home with him. Printed by Mary Allen / ADMO1 2/29/96 9:02am --------------------------------------- From: Susie Owen / ADMO1 CONFIRMED To: Mary Allen / ADMO1 Subject: Report --------------------------------------- ===NOTE====------=====2/29/96==8:46am== We will have the 1995 Econ Dev Activity Report to present to the BOS March 12 in case you would like to add this to your agenda. We should have it completed early next week (Monday, I hope). Page: 1