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HomeMy WebLinkAbout3/4/1996 - RegularACTION AGENDA DISTRIBUTION Lee Eddy Bob Johnson Spike Harrison Fuzzy Minnix Harry Nickens Elmer Hodge Paul Mahoney John Chambliss Don Myers Anne Marie Green Mary Allen Terry Harrington Diane Hyatt Linda Sims Tim Gubala Arnold Covey Bill Rand Chief John Cease rca-G7-177D 10 • r~.r ~.. i i ~..LCrr. ~ ,.rr : ~.~ ~ c,.. c..~-, .~.~. ...... ROANOKE CITY COUNCIL ROANOgE COUNTY BOARD OF SUPER VISORS THE HOTEL ROANOKE d~c CONFERENCE CENTER POCAHONTAS ROOM MARCH 4,1996 12: 00 NOUN ACT/ON AGENDA 1. Call to Order -- Rall Call: SP11KE HARRlSON ARR/VED AT 12:15 Roanoke City Council RoaIIOkc County Board of Supervisors ROANORE Clrr COUNC/L PRESENT 2. Welcome -Invocation. Mayor Bowers. 3. Lunch. (12:05 p.m.) 4. Opening Remarks: (1Z: BOWLES/WH?E MOT/ON -URC BL./ EXPRESSED APPREC/AT/ON TO ROANOKE C/TY MSyOr BOWers: COUNC/L FOR RESO AND DISCUSSED /MPORTANCE OF RESERVO/R PROJECT A Resolution ' g Roanoke County on its Spring Hollow Reservoir project. Chairman Johnson: R-030~9~1 CH/EF HOOFER AND CH/EF CEASE PRESENTED REPORT 5. Ernaterritorial Arrest Agreement. ~ MOT/ON TO APPROVE -URC WH/TE/MCCADDEN MOT/ON TO APPROVE -URC 6, Report with regard to regional cooperation effort by Roanoke City and Roanoke County. Thomas R. Brock, Past Chairman of the Roanoke Regional Chamber of Commerce. (12:50 p.m.) 1 A. Subcommittee Status Reports: (12:55 p.m.) 1. Communications: Mr. Snead 2. Development Review: Mr. Covey 3. Employee Health Care: Ms. Hyatt 4. Solid Waste Management: Mr. K.ey 7. Discussion of Agenda Items: {1:14 p.m.) R oanok~City_ R nanoke Co tv Metropolitan Public Transit District Status and Planning for a Regional Mayor Bowers~Council Member VVhitE TTfmcnnrM+inr+ T`?iat~rirt BOTH LOCAL!!/ES DISAPPOINTED W?H LEGISLATORS LACK OF ACTION. LBE-SHOULD BE REQUESTED /N NDCT SESS/ON GZ'cenways Study Mayor Bowers ISTE,A application far a pilot Valley Cxreenways pmject BLJ INVITED COUNC/L TO SEE DEVELOPMENT PLAN ON W/LL/AMSON ROAD Regional Visitor's Information Centerl Visitor's Center on the Blue Blue Ridge Parkway Ride Parkway Mayor BOweIS HCN-LETTER SENT TO GOODL4TTE REQUESTING 50% fUND/NG. Affordable housing/Habitat for Humanity Mayor BoWCrs NOT DISCUSSED Joint City/County Employee Trigon Blue CrossBlue Shield group coverage/investigation of Health Maintenance Organization (HIViO) Mayor Bowers DISCUSSED UNDER 6.A.3 Policy with regard to regional flood control Council Member Wyatt Qne Econonuc Development orgon for all gavernm~nts NOT DISCUSSED Discussion of a joint Williamson Road development plan Joint comingling of recycling DISCUSSED UNDER 6.A.4 Update on regional stormwates 1llanagCIIlent DISCUSSED UNDER 6.A.2 Value engineering of the sewage treatment project NOT DISCUSSED $. Other Items for Iiscussion: MCCADDEN=NEED A REGIONAL SPORTS COMPLEX AND SPORTS COMM/SS/ON.ASKED THAT CO., CITY, AND SALEM CONS/DER. 9. Reces$: (1:35 p.ID.) BOWERS ASKED THAT THIS BE INCLUDED /N NEZr JOINT MEET/NG AGENDA. BLJADJOURNEDAT 1:45P.M. T03/11/96AT 12:OONOONATFORTLEW/SELEMENTARYSCHOOL BOWERS RECESSED TO 2:00 P.M. AT COUNCIL CHAMBERS 2 BLJ - ROANOKE COUNTY W/LL HOLD NDCT MEET/NG -TOTAL P.03 l AGENDA DISTRIBUTION JOINT MEETING WITH ROANOKE CITY COUNCIL MONDAY. MARCH 4, 1996 - 12:00 NOON HOTEL ROANOKE POCAHONTAS ROOM PLEASE NOTE: PARK IN REGULAR PARKIl~TG LOT AND BRING YOUR PARING TICKET WITH YOU TO BE VALIDATED Lee Eddy Bob Johnson Spike Harrison Fuzzy Minnix Harry Nickens Elmer Hodge Paul Mahoney John Chambliss Don Myers Anne Marie Green Mary Allen Terry Harrington Diane Hyatt Linda Sims Tim Gubala Arnold Covey Bill Rand Chief John Cease ~. tea' '--~01 y- ~~.".~• ~ :, r LVlfl ti..1~ 1lJ~1/Ll+JJ~JLOJlJ ,iytY ~~ 12, ,r~~•~i;ku,~, ~rxaer f j ~ ., ,fir. s ~ ~ ' ~ i' 1 ~ , ~ ~ , _ ,', ~ ~ .. .:. r ... • F ~ i .. ~ .. .. ~~ i ~ 'I ,! I ~ ~~ ' ~ °r j ~`1, .'.ti ~ C0:'i1<BRliNC>Q CBNfBR j J ~ i, +~ ,-. ~ ~(U ,r nl fir •'' ~" ,~ •'~ :;~.1~ b ` ~ ~ Sri'!' ,I,. ~ ..-, ~ ,.~.,~-.. ~' ~ ~ W ' ~ ?1i} ~• d ~ ~• .,4, X14 ~~ Q w ..:~ ~ ,r~ ti 1 I ,1 ~~ 1 J ';, ~ ~ ~ ~ ., ' ., a ~' ~ r ~,, ~,~1 7ar~ ~A1!) t i~ 1 1 ~ }'i~ t'~ '• ,•~~ •~'• ,• k .. ~ ~ ~ ~~,~~ t•1~~y-~.'r~ L.~ . ~~~:~ ~~ .~;i1 ~~-: ~, ,,,, ~ °,t 1 ~Y a 1 '~:~~•• ;~~ ' ~ j-R ~ ..,~„• ~ ~~~ =u. u / _' 1 ~w1 ~i ' f ~~ ~ '~...~ ~. r ~' • ~~.... ~.r ~~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 4th Day of March, 1996. No. 32841-030496. A RESOL UTION commending and congratulating Roanoke County on the recent opening of the Spring Hollow Reservoir Project. WHEREAS, the Spring Hollaw Reservoir Project, which consists of the reservoir and dam, the water treatment facility, a pump station, distribution storage, and transmission lines, was approved by County voters in a referendum in 1986; and WHEREAS, construction on the dam began in 1993 and was completed in 1994; and WHEREAS, the dam rises 243 feet high and is 990 feet long and it is the largest example of a roller compacted concrete dam on the east coast; and WHEREAS, the dam was named the Clifford D. CraigMemorial Dam in honor of the late Clifford Craig who was the County Utility Director during the critical stages of the planning and construction of the Project; and WHEREAS, the reservoir holds 3.2 billion gallons of water and is capable, at peak capacity, of providing 23 million gallons per day (MGD) to Roanoke Valley residents, and water to fill the reservoir is pumped from the Roanoke River at a maximum rate of 80 million gallons per day and, in the case of upstream contamination or during periods of low river f Zow, pumping operations can be temporarily suspended; and WHEREAS, the water treatment facility will use a state of the art process to filter and disinfect the water, which facility was designed in-house by the Utility Department staff,• and WHEREAS, the first water transmission lines for the project have been installed in Southwest County following an 18 mile route around the base of Twelve O'Clock Knob and Sugar Loaf Mountain to the Starkey/Tanglewood area, and the northern water transmission lines will extend from the treatment plant north of the I-81 corridor to the Hanging Rock area; and WHEREAS, the Spring Hollow Reservoir Project will benefit all the residents of the Roanoke Valley and will be able to meet the water supply needs of Roanoke Valley residents well into the future. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. City Council adopts this resolution as a means of congratulating and commending Roanoke County on the recent opening of the Spring Hollow Reservoir Project. 2. The City Clerk is directed to forward an attested copy of this resolution to Mary Allen, Clerk of the Roanoke County Board of Supervisors. Given under our hand nineteen hundred and ninety-six. ATTEST.• ~~~~~ ~anoke this fourth day of March a...,~ Mary F. Parker City Clerk David A. Bowers Mayor FEB-29-1995 1E~05 CITY CLERK'S OFFICE 703 224 3145 P.02 j . J .ROAN01~' CITY Ca~TNCIL RarA.NO%E COUNTY 1~OARD aF,SU1~ER VI,SOR,S THE .MOTEL RoANa~rE d~ C'aNFERENCE CENTER FoCAHONTAS Raa~r MARCH d, X996 Y2: DO NaaN ACEND.A 1. CaU to Order -- Roll Call: Roanoke City Council Roaaokc County Board of Supervisors 2. Welcome -invocation. Mayor Bowers. 3. Lunch. (12:05 p.m.) 4. Opening Remarks: {12:40 p.m.) Mayor Bowers: A Resolution corn~mending Roanoke Co~mty an its Spring Hollow Reservoir project. Chairman Johnson: 5. Extraterritorial Arrest Agreement. (12:45 p.m.) 6. Report with regard to regional cooperation efforts by Roanoke City and Roanoke County. Thomas R. Broi:k, Past Chairman of the Roanoke Regional Chamber of Commerce. (12:50 p.m.} 1 FEB-29-1996 16 05 1. Communications: Mr. Snead 2. Development Review: Mr. (~ovey 3. Employee Health Care: Ms. Hyatt 4. Solid Waste Management: 1'd1r. Key 7. C I T`r CLERk;' S OFFICE A. Subcommittee Status Reports: (12:55 p.m.) Discussion of Agenda Items: (1:10 p.mi.) Roanoke S. 9. Metropolitan Public Transit District Mayor Bowers/Council Member White Greenways study Mayor Bowers Regional Visitor's Inforn~ation Center) Blue Ridge Parkway Mayor Bowers Affordable housing/Habitat for Humanity Mayor Sowers Joint City/County Employee Trigon Blue Cross/S1ue Shield group coverage/investigation of Health Maintenance Organization (1-Ilvi0) Mayor Bowers Policy with regard to regional flood control Council Member Wyatt Other Items for Discussion: Recess; (1:35 p.m.} 703 224 3145 P.03 II~enokaSsvntx Status and Planning for a Regional Transportation District ISTEA application for a pilot Valley Crreenways project Visitor's Center on the Blue Ridge Farkway One Bconomic Development organization for aU governments Discussion of a joint Williamson Road development plan Joint comingling o~ recycling Update on regional stormwater management 'V'alue engineering of the sewage treatment project RnAN'nKF. CITY CQUNCIL WILY RFC`ONVENE AT 2~Q~P.M.., nv T~ CITY ~CIL CHAMI~$,,. 2 TOTAL P.03 Laserfiche WebLink Boord Records Oatino [ ~r Template: Action Agendas Meeting Date 314/1996 Meeting Type Special Page 1 of 1 Help Onllne help My WebLink ?s Paget o12i GO:~ ^~ ©i ~ ~ J Fdtowi ~..._. _ e ~~ .. .... ........ __ _.. ~~ s ~ ~ _ i ~. ~dlh ±' Pages 1 to 2 RkeCo LaserFiche7_BOS > Gounly C{el k > Action Agendas > 1990 1999 ~~ 1996 > 03 04-1996 ActlonAgendaJolnt -.. rca-.ce-L774 io~r~., ... ~ i c.~n a urr:k.c ~w c~-r ~~-... ,_....- F ~' , RoAr~orE clTYCOUNCrz ROANOSE CO~JNTYBOARD OF SUPERVISORS THE HOTEL ROANDEE ~ CONFERENCE CENTER PO'C.4~IONT'AS ROOD!' MARCH 4,1996 1x:00 NOON i. Call toOrder - RoU ~Csll: i~ N~Aeiealow ~ fl~a~ A r 1L fi ROanQke City COnric~1 Roaaalae Canty Hoaa~ of Snpervi~oxs eaANC~ urr -R~rr 2. Wdppme- ipvocatloa. Mayor Bo>,vers. 3. Lmch. (12:OS p.m.) 4. Openisd Remarks: 1;12: Mayor 80l~~rlf: AResah~tina itl Sprig Ho ~owxrai-,.wrr erorewu - e~c DL/lXllfJddDD AIMDCd7A'ilV TO AOANOICF pTY COfAYCR AD111SIJ0 Alice DltCUiJFD !Ib'OiRTANVCE OF IfElQiVtOMt PRA,9 annmeadia~ Rosaoka Cotimty oa flow Reservoir prajeat. Chairman Jo6suon: ICH~f AND GYll~,i GlIME P'Rfs~UTFO REPORT S. Rs~ra~r11t1 At~s~t Agreemaast. ~eweforwN rO APPROVr- umc yplNt[/AICCADDiN AIOTIblY TO APMOYf • URC 6. Report wiW regard to rcBional cooperation e!lorb by Roanoke City and Roanoke Conaty. Thomas A. Brock, Pact Chairman of the itoanol:le Ra~onal Chami~er si Commerce. {12:54 p.m.) 1 Powered by Lesefiche VJabLink vareion 1.0.4. Leserficha is a regismred trademark of Compulink Management CenRr. Inc This copy is regisbred W-. Roanoke Counq Clerk http://eservices.roanokecountyva.gov/weblink/DocView.aspx?id=2540&searchhandle=22279 3/5/2008 r r AT A SPECIAL JOINT MEETING OF THE ROANORE COUNTY BOARD OF SUPERVISORS AND ROANORE CITY COUNCIL HELD AT THE HOTEL ROANORE AND CONFERENCE CENTER ON MONDAY, MARCH 4, 1996 RESOLUTION 030496-1 AUTHORIZING THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANORE, VIRGINIA, TO ENTER INTO AND EBECUTE AN AMENDED EBTRATERRITORIAL ARREST POWERS AGREEMENT WITH THE CITY OF ROANOKE, VIRGINIA WHEREAS, in October, 1985, the County of Roanoke and the City of Roanoke entered into an extraterritorial agreement which granted arrest powers to the County Sheriff's deputies and the City's police officers for certain traffic related offenses; WHEREAS, in April, 1991, an amended extraterritorial agreement was executed by the County and City to reflect the establishment of the Roanoke County Police Department and certain technical amendments to the Virginia Motor Vehicle Code; and WHEREAS, the success of these original agreements in providing enhanced law enforcement coverage for both jurisdictions has prompted negotiations to expand the arrest powers of officers in either jurisdiction to any violation of state law and to extend that authority to off-duty officers, except those engaging in off- duty, secondary police related employment outside their normal jurisdictions, as a concrete example of governmental cooperation. THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. The members of the Board of Supervisors of the County of Roanoke, Virginia and the County Administrator are hereby authorized, by and on behalf of the County of Roanoke, to enter into and execute an Extraterritorial Arrest Agreement between the County of Roanoke and the City of Roanoke, Virginia, to be dated March 4, 1996, a copy of which is attached to the report of the County Attorney, dated March 4, 1996, providing that an officer of the Roanoke County Police Department while in the City of Roanoke, or an officer of the Roanoke City Police Department while in the County of Roanoke, excepting the Town of Vinton, shall possess extraterritorial arrest powers for all state law violations committed in the presence of any such officer while on duty or off duty, excluding secondary police related employment, and upon such other terms and conditions as provided for therein. 2. This resolution shall be in effect from and after its enactment. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney John Cease, Chief of Police Mary F. Parker, Clerk, Roanoke City Council 2 ACTION NO. ITEM NO. AT A SPECIAL JOINT MEETING OF THE ROANOKE COUNTY BOARD OF SUPERVISORS AND ROANOKE CITY COUNCIL HELD AT THE HOTEL ROANOKE AND CONFERENCE CENTER MEETING DATE: March 4, 1996 AGENDA ITEM: REQUEST FROM ROANOKE COUNTY TO AMEND THE EXTRATERRITORIAL ARREST POWERS AGREEMENT WITH THE CITY OF ROANOKE COUNTY ADMINISTRATOR'S COMMENTS: This is a significant step forward. The existing agreement has work well but was limited to (1) driving under the influence; (2) reckless driving; (3) hit and run; (4) driving without a license; and (S) habitual offender offenses. The amended agreement increases police protection to the citizens of both localities at no additional cost. I am hopeful that this model can be used with other localities and other public safey services. Chief Cease, Chief Hooper, Don Myers and Chip Snead are to be commended for their efforts. Request approval EXECUTIVE SUMMARY' This request provides authority for the execution of an amended Extraterritorial Arrest Powers Agreement. Since October 1985, an agreement has existed between Roanoke City and Roanoke County to provide limited police authority to each jurisdiction's officers to enforce certain traffic law violations in the other's jurisdictions. This agreement was amended in April 1991 to reflect the establishment of the Roanoke County Police Department. SUMMARY OF INFORMATION: Certain amendments to this agreement are proposed which would accomplish the following: 1. Allow officers arrest powers for any violation of state law committed in their presence or when probable cause exists to effect an arrest. 2. Allow officers arrest powers during their off-duty hours. Section 15.1-159.7 of the 1950 Code of Virginia, as amended, provides that the governing bodies of counties, cities, and towns may enter in and become a part to Extraterritorial Arrest Powers Agreements. In order to eliminate any possible legal loophole, it is suggested that the Agreement be executed by the Members of the Roanoke City Council and the Members of the Board of Supervisors of Roanoke County, in addition to the County Administrator and City Manager. The agreement is legally necessary to permit officers to take action upon law violations outside an officer's legal jurisdiction and is designed to benefit the public in both the City and the County. This agreement is the necessary instrument that allows traffic enforcement beyond jurisdictional boundary lines. The agreement does not include the Town of Vinton. FISCAL IMPACTS• None. ALTERNATIVES• Currently, the Code of Virginia provides no legal alternative to such an agreement for the enforcement by police officers of violations of law in adjoining jurisdictions. The impact of this agreement is favorable to both localities and allows on-duty and off-duty officers to take enforcement action for any traffic law violation when traveling through a jurisdiction other than their own. Failure to renew this agreement would preclude City and County officers from having authority to act when confronted with traffic law violations when traveling through their neighboring political jurisdictions. STAFF RECOMMENDATION: Staff recommends approval of the revised Extraterritorial Arrest Powers Agreement. ctfully submitted, Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by Vote No Yes Eddy Johnson Harrison Minnix Nickens 2 THIS AGREEMENT, made and entered into this 4th day of March, 1996, by and between the CITY OF ROANOKE, VIRGINIA, a municipal corporation of the Commonwealth of Virginia, hereinafter referred to as "City," and ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as "County." WITNESSETH WHEREAS, officers of the City of Roanoke Police Department have occasion as City police officers to be in Roanoke County, and officers of the Roanoke County Police Department have occasion as officers to be in the City of Roanoke; WHEREAS, it is the intent of the City and the County to bestow extraterritorial arrest powers upon such officers who, outside the corporate boundaries of the political subdivision which employes them, coincidentally observe any violation of state law committed in their presence, or when probable cause exists to effect an arrest without the creation of any additional liability for the political subdivision where the arrest occurs or its officers and employees; and WHEREAS, §15.1-159.7, Code of Virginia (1950), as amended, provides that the governing bodies of counties, cities and towns whose boundaries are contiguous may by proper resolutions of such governing bodies enter in and become a party to agreements for the mutual protection of all parties to such agreements by the use of their joint police forces, their equipment and materials all for their mutual protection, defense and the maintenance of peace and good order; NOW, THEREFORE, for and in consideration of the undertakings of the parties to this Agreement, the City and the County covenant and agree, each with the other as follows: 1. Definitions As used in this Agreement, the following words and phrases shall have the meanings ascribed to them in this section: Cam. The word "City" shall mean the City of Roanoke, Virginia. Coun The word "County" shall mean Roanoke County, Virginia. Extraterritorial arrest power. The term "extraterritorial arrest power" shall mean the right, power and authority of an officer of the City of Roanoke Police Department in Roanoke County or an officer of the Roanoke County Police Department in the City of Roanoke to stop and effect arrests and otherwise enforce the law with respect to any violation of a state law which an officer would be required to act upon if working a regular tour of duty in their jurisdiction of employment. This section does not apply to, or include officers working in any off duty capacity, otherwise referred to as secondary police related employment. Officer. The word "officer" shall mean any sworn officer of the City of Roanoke Police Department or any sworn officer of the Roanoke County Police Department. On du .The term "on duty" shall mean working a regularly scheduled tour of duty with the employing law enforcement agency. Off duty. The term "off duty" shall mean that period of time during which an employee would not normally be scheduled or required to engage actively in the 2 performance of police duties. This section does not apply to, or include officers working in any off duty, secondary police related employment. State Code. The term "State Code" shall mean the Code of Virginia (1950), as amended. 2. Extratemtorial Arrest Power. A City officer in the County, except in the Town of Vinton, or a County officer in the City shall possess extraterritorial arrest power when any violation of state law becomes known to the officer, or probable cause exists to effect an arrest. This section is not inclusive of any individual city or county codes which reciprocal agreements do not cover. Any officer effecting or attempting to effect an extraterritorial arrest under or pursuant to this Agreement shall have the same rights, powers and authorities as he would possess in making or attempting to make an arrest in the political subdivision employing him under similar circumstances. Nothing in this agreement shall be construed as requiring an officer to effect an extraterritorial arrest. 3. Notification. Any officer making an extraterritorial arrest shall forthwith give notice of such fact by filing a written report, enumerating the name of the person arrested, the offense and time, place and particulars of the offense, with the law enforcement agency in the jurisdiction where the arrest occurred. 4. Mutual indemnification. a. The City agrees to indemnify and hold harmless the County and its officers, agents and employees from any and all claims, legal actions and judgments advanced against the County and its officers, agents and employees and for any expenses 3 the County may incur in this regard arising out of the intentional acts and negligent acts or omissions of any officer, as defined by Section 1 of this Agreement, arising under or pursuant to this Agreement. b. The County agrees to indemnify and hold harmless the City and its officers, agents and employees from any and all claims, legal actions and judgments advanced against the City and its officers, agents and employees and for any expenses the City may incur in this regard arising out of intentional acts and negligent acts or omissions of any officer, as defined by Section 1 of this Agreement, arising under or pursuant to this Agreement. 5. Oyerational policies. Any officer effecting an extraterritorial arrest shall comply with the operational policies of his own department. The City and County agree to hold their own officers, respectively, responsible and accountable for compliance with operational policies of the employing department. 6. No effect on existingpowers. This Agreement shall not supersede restrict, limit or otherwise impair or affect extraterritorial arrest powers already existing pursuant to §§15.1-131, 15.1-131.1, 15.1-131.5, 19.2-77, 19.2-249, 19.2-250 and other sections of the State Code or any authority or power existing under the City of Roanoke Charter of 1952. 7. Rights of officers. While acting under or pursuant to this Agreement any City officer in the County or any County officer in the City shall have all the immunities from liabilities and exemptions from laws, ordinances and regulations and shall have all the 4 pension, relief, disability, Workers' Compensation and other benefits enjoyed by him while performing his respective duties within the territorial limits of his political subdivision. 8. No backuy. This agreement shall not be construed as requiring any City officer to act in the county or any County officer to act in the city upon request to supplement or replace routine patrol or enforcement activities. 9. Loss or damage to equipment. The City. shall have no liability for any destruction, loss or damage of any County-owned motor vehicle, equipment or personal property and the County shall have no liability for any destruction, loss or damage of any City-owned motor vehicle, equipment or personal property in the exercise of extraterritorial arrest power under or pursuant to this Agreement. 10. Immunities. This Agreement shall not be construed to impair or affect any sovereign or governmental immunity or official immunity that may otherwise be available to the City or any officer, agent or employee of the City or to the County or any officer, agent or employee of the County. All of the immunities from liability enjoyed by the city and the County when acting through its police officers within its territorial limits shall be enjoyed by it to the same extent when the City or the County is so acting through its police officers beyond its territorial limits. 11. Termination. Either party to this Agreement shall have the right to terminate this Agreement, with or without cause, by giving written notice to the chief administrative officer of the other party by certified mail, return receipt requested. Any termination shall be effective ten (10) days after receipt of notice of termination. 5 12. Completeness of Agreement. This Agreement represents the entire and integrated Agreement between the City and the County and supersedes all prior negotiations, representations or agreements related to extraterritorial arrest jurisdiction, either oral or written. This Agreement maybe amended only by written instrument signed by authorized representative of the City and County. 13. Gender. Any word importing the masculine gender used in this Agreement may extend to and be applied to females as well as males. 14. Effective date. This Agreement shall be effective on and after April 1, 1996. IN WITNESS WHEREOF the City has caused this Agreement to be signed on behalf of the City, by the City Manager, and the Mayor and the members of City Council and attested by the City Clerk, respectively, and the County has caused this agreement to be signed by the County Administrator and the Chairman and members of the County Board of Supervisors and attested by the Clerk of the Board. 6 CITY OF ROANOKE, VIRGINIA By W. Robert Herbert City Manager Approved as to form: By Wilburn C. Dibling, Jr. City Attorney Members of Roanoke City Council By David A. Bowers Mayor By Wendell H. Butler By John H. Parrott By Linda F. Wyatt Attest: Mary Parker, City Clerk By Elizabeth T. Bowles By Delvis O. McCadden By William White, Sr. 7 COUNTY OF ROANOKE, VIRGINIA By Mr. Elmer C. Hodge County Administrator Approved as to form: By Paul M. Mahoney County Attorney Members of Roanoke County Board of Supervisors By Bob L. Johnson Chairman By Lee B. Eddy By H. Odell Minnix Attest: Mary H. Allen, Clerk Board of Supervisors By Harry C. Nickens Vice-Chairman By Fenton F. Harrison, Jr. 8 AT A SPECIAL JOINT MEETING OF THE ROANOKE COUNTY BOARD OF SUPERVISORS AND ROANOKE CITY COUNCIL HELD AT THE HOTEL ROANOKE AND CONFERENCE CENTER ON MONDAY, MARCH 4, 1996 RESOLUTION AUTHORIZING THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, TO ENTER INTO AND EXECUTE AN AMENDED EXTRATERRITORIAL ARREST POWERS AGREEMENT WITH THE CITY OF ROANOKE, VIRGINIA WHEREAS, in October, 1985, the County of Roanoke and the City of Roanoke entered into an extraterritorial agreement which granted arrest powers to the County Sheriff's deputies and the City's police officers for certain traffic related offenses; WHEREAS, in April, 1991, an amended extraterritorial agreement was executed by the County and City to reflect the establishment of the Roanoke County Police Department and certain technical amendments to the Virginia Motor Vehicle Code; and WHEREAS, the success of these original agreements in providing enhanced law enforcement coverage for both jurisdictions has prompted negotiations to expand the arrest powers of officers in either jurisdiction to any violation of state law and to extend that authority to off-duty officers, except those engaging in off- duty, secondary police related employment outside their normal jurisdictions, as a concrete example of governmental cooperation. THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. The members of the Board of Supervisors of the County of Roanoke, Virginia and the County Administrator are hereby authorized, by and on behalf of the County of Roanoke, to enter into and execute an Extraterritorial Arrest Agreement between the County of Roanoke and the City of Roanoke, Virginia, to be dated March 4, 1996, a copy of which is attached to the report of the County Attorney, dated March 4, 1996, providing that an officer of the Roanoke County Police Department while in the City of Roanoke, or an officer of the Roanoke City Police Department while in the County of Roanoke, excepting the Town of Vinton, shall possess extraterritorial arrest powers for all state law violations committed in the presence of any such officer while on duty or off duty, excluding secondary police related employment, and upon such other terms and conditions as provided for therein. 2. This resolution shall be in effect from and after its enactment. 2 COUNTY OF ROANOKE MEMORANDUM TO: Lee B. Eddy Spike Harrison Bob Johnson Fuzzy Minnix Harry Nickens /~~ ^~ ~ FROM.• Elmer C. Hodge ' ~"'~ County Administrator DATE: March 1, 1996 SUBJECT.• Joint Meeting with Roanoke City Council Attached is the Board Report and agreement for the Extraterritorial Arrest Agreement. The agreement has not been released to the public by either locality, but I wanted you to have time to review it before the meeting. Please contact me if you have any questions. The Police Chiefs felt it would be more ef~"ective to release it at the meeting on Monday. 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ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 March 5, 1996 Ms. Mary F. Parker, CMC/AAE Clerk, Roanoke City Council 215 Church Avenue, S.W. Roanoke, Virginia 24011 Dear Mary: BRENDA J. HOLTON DEPUTY CLERK Attached is a copy of Resolution No. 030496-1 authorizing the Board of Supervisors of the County of Roanoke, Virginia, to enter into and execute an amended extraterritorial arrest powers agreement with the City of Roanoke, Virginia. This resolution was adopted by the Board of Supervisors at a special joint meeting of the Roanoke County Board of Supervisors and Roanoke City Council on Monday, March 4, 1996. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, Clerk Roanoke County Board of Supervisors bjh Attachment cc: Paul M. Mahoney, County Attorney John Cease, Chief of Police ® P~ e CITY OF ROANOKE, VIRGINIA By ~.- • . Robert Herbert ty Manager Approved as to form: By City Attorney Members of Roanoke City Council ~~ By David A. Bowers Mayor By ---- ~Nendell H. But1eY~ By ohn H. Parrott By Eli beth T. Bowles Delvis cCadden By William White, r. U By . ' da F. Wyatt Attest: Mary Parker, City Clerk ~ ,~° ~~'~ '~~o ECH: Attached is agenda for Monday's meeting. She used titles given to her by City staff. Mary Parker is sending copies to the media and Council today. She also said that she left all the items on the agenda (except for Charter Change) and said that the individual council/board members can delete if they have already been discussed under the subcommittee reports. Toe Obenshain is meeting with Chief Cease at 4 p.m. today to review Board Report for ET Agreement. He'll have report for us in the morning. Mary A. 2/29/96 Y THE FOLLOWING COUNTY PEOPLE WILL BE PRESENT Board Members Lee Eddy Bob Johnson Spike Harrison Fuzry Minnix Harry Nickens Elmer Hodge Paul Mahoney John Chambliss Don Myers Anne Marie Green Mary Allen -.-~_ Terry Hamngton Diane Hyatt Linda Sims ..... ~ b ,~.\ c,` '~~ c ,e„ ~1-- ~'`~ Tim Gubala Arnold Covey Bill Rand Chief John Cease TOTAL - 18 RKE BOARD SUPER~'ISGRS TEL~703-772-2193 Transrnit Confirmation Report No . Receiver Transmitter Date Time Mode Pages Result 001 9224-f3145 RKE BORRD SUPERVISORS Feb 28' 96 1116 01'41 Norm 03 OK Feb 28'96 1116 Notes for Mary Parker per ECH conversation Charter change for annexation -TAKE OFF AGENDA ECH said they are aware that they only have about 15 minutes and Tom Brock knows he has only 5 minutes. Elmer said they thought it would be better if the Extra-territorial agreement was the first item on the agenda. We will have a report and reso There are specific titles for the reports from the committees. Barry Key probably has or I can get from Don Myers. THE GROUP DECIDED THIS MORNING THAT ONLY THE "REGULARS" WILL COME TO 12:00 LUNCHEON. OTHER STAFF WH.L COME AT 12:30 FOR DON MYERS - Write Board Report for PD Modifications to Extra Ten. Agreement - Get titles for subcommittee reports. ~ ~ S o- .Toa~ D .b e.~ S hoc-c~i"1 r ,~ - ~D/tc,/~ tamer ~° c~,e.~ Rio •-~ y Sis ~ ~r~~ Ce-r~»o r~ y y-- Y ry^ ^ ~~ %~/ y / ~_ / C/L~~~ Ll • ~~ ~~.-x- w- ~~~ ~~ ~~ ~~- ~'yL. ~--~--e~ ~~ G PROPOSED ITEMS FOR THE MARCH 4 TOINT MEETING S-~n - r-~ 1. Overview by Thomas R. Brock, Past Chairman of the Roanoke Regional Chamber of Commerce. Status Reports from Cooperation Groups _~ a. Heap iane Hya Roanoke County and Jim Grisso, Roanoke City) b. Developmen rno ovey, Roanoke County and Roanoke ~ S, city> P~~- ^y h~~t,,~ rYl ~ n ~ c. Solid Waste (William Rand, Roanoke County and Bill Qlark, Roanok d. Emergency Communication (John Chaffbliss, Roano County an Chip Snea , ' Roan ~ r~V.-h~,r S-F-e-nn s -F~ r r.~ ~sct.~5 s10 ` ' Signing Ceremony for Extratemtonal Agreement etween t~ City of Roanoke and County of Roanoke (Roanoke County Police Chief John Cease and Roanoke City Police r Chief M. David Hooper) THE SAME ITEMS THAT WERE LISTED ON THE .TANUARY 8 MEETING THE FOLLOWING ADDITIONS: 1. Joint Comingling of Recycling 2. Value engineering of the sewage treatment project 3. Update on regional stormwater management • - al rt~l cJ, o n Elmer: I talked with Mary Parker: She is going to wait to finalize the agenda until after the meeting you are attending with the others. She will fax copy to me by 2 p. m. this afternoon. She met with Mayor Bowers yesterday. He has allotted 15 minutes for the cooperation committees and 5 minutes for Tom Brock. She requested that you contact him and let him know that he has 5 minutes for his presentation. Also, she said that Barry Key was giving her the titles for the cooperation groups presentation. She will place the signing ceremony wherever you want it, but right now it is after everything else. She will probably have to get Mayor Bowers permission to change it. Mary A. 2/29/96 9:10 a. m. ~~~ U ~~ L/ ~- ~'~--J s •~ v -~~- , ~~~ ~/ ~r ~.~ ~~ m~.~~ ~-~~~~ ~ ~h a-~~- -~ Cam, ~~ / ~ .'3 D - c:~~ ______-- ~ ~,' D D - ~.~~ . c0 ~ r~ ~~ - ~ _ ~~- _ a~ ~D~ ~~~~~ ~~n ~~ s~~~~ FAX TRANSMITTAL FAX NUMBER: (703) 772-2193 DATE: February 28, 1996 TO: Mary Parker, City Clerk COMPANY: City of Roanoke FAX NUMBER: 224-3145 NO. OF PAGES TO FOLLOW: 2 FROM: MARY H. ALLEN, CLERK TO THE BOARD OF SUPERVISORS ROANOKE COUNTY BOARD OF SUPERVISORS # TO CALL IF TRANSMITTAL IS INCOMPLETE: 772-2003 SPECIAL INSTRUCTIONS: Attached are the items that Roanoke County is requesting for the March 4 meeting. Also attached is a list of who will be attending from the County If there is any change, I'll let you know. As soon as you have a draft agenda, could you fax it to me? Thanks. THE FOLLOWING COUNTY PEOPLE WILL BE PRESENT Board Members Lee Eddy Bob Johnson ~ ~ ~~ Spike Harrison ~~~--~`' Fuzzy Minnix Harry Nickens "~~ Dz---t'.!L-C.~.~ ~ Elmer Hodge ' Paul Mahoney John Chambliss Don Myers Anne Marie Green Mary Allen Terry Harrington Diane Hyatt Linda Sims Tim Gubala Arnold Covey Bill Rand Chief John Cease t .. _.,~y.... ..._.,. ~ t t.i .~6 e,~ ..~ ~' rte: ,, .. t .....' ~ .. L..~ '...2 1~.....~ e MEMORANDUM TO: Members of the Board of Supervisor Elmer C. Hodge, County Administrator Paul Mahoney, County Attorney FROM: Mary H. Allen, Clerk to the Board DATE: January 24, 1996 SUBJECT: Joint Meeting with Roanoke City Council I have confirmed with the Roanoke City Clerk the date for the next joint meeting with Roanoke City Council for Monday, March 4 at 12:00 noon The Council has requested that the meeting time be moved from 12:30 to 12:00 noon. Their regular Council session begins at 2:00 p.m. and they wanted to ensure enough discussion time for this meeting. Please let me know if any of you have a problem with the change in time. The luncheon and meeting will be held at the Hotel Roanoke in the Pocahontas Room. We will use the same agenda items as those submitted for the January 8 meeting (attached). If any of you wish to add items, please let me know. Thank you. JAN-~S-''-~% '~;=a =:TY CLERK'S OFFICE 1 -~3 ~~4 ~1=.'~ r. D2 Hoke C' Council Roanoke Ca my oard of Supervisors Jo' Meeting Mondg~, Ja~~ary g, 1996 12:1 SP~{ri. The Hotel Roanoke & Conference Center Pocahontas Room { ~. 2. 3. 4. Agenda Welcome -- Invocation. Mayor Bowers Lunch. Call to Order -- Roll Call. Opening Remarks: Mayor Bowers Chairman Johnson 5. Status report by 'T'homas R. Brock, Past Chairman of the Roanoke Regional Chamber of Commerce, with regard to regional cooperation efforts by Roanoke City and Roanoke County. APi-~J5-19S6 1Q' ~1 .: T`,' CLEF.K' ~ OFF I CE 6. DISCUSSION OF AGENDA ITEMS R anok Ci Metropolitan Public Transit District Mayor Bowers/Council Member White Greenways study Mayor Dowers Affordable housing/Habitat for Hunlauily Mayor Bowers Regiuue.t Visitor's Center/ Blue Ridge Parkway Mayor Bowers mint City/County Employee Trigon $lue CrossBlue Shield group coverage/ investigation of HMO's Mayor Bowers Pnlicy with regard to regional flood control Council Member Wyatt 7• OTHER ITEMS FOR DISCUSSION. 8• Adjournment. -~3 ~_•1 X115 .0? Roanoke Coun Status and Planning for a Regional Transportation District ISTEA application for a pilot 'alley Greenways project One Econonuc Development organization for all governments County interest in a Charter change related to annexation i7iscussion of a joint Williarnsnn Road development plan ?OTAL P.03 JAN-Gad-,SQb X2.70 ~=iT'Y CLERK'S OFFICE .83 224 3145 P.02 i ~ Roanoke City Council Roanoke County Board of Supervisors Joint Meeting Monday, January 8,1996 12:1 S p.~ The Hotel Roanoke & Conference Center Pocahontas Roam Agenda • 1 • Welcome -- Invocation. Mayor Bowers 2. Lunch. 3. Call to Order -- Roll Call. 4. Opening Remarks: Mayor Sowers Chairman Johnson 5. Status report by Thomas R. Brack, Past Chairman of the Roanoke Regional Chamber of Commerce, with regard to regional cooperation efforts by Roanoke City and Roanoke County. n L.J APi-~5-1956 1 ~' 21 C I T`r' CLEP.K' S OFFICE 1 , 6. DISCUSSION OF AGENDA ITEMS R_Qttnokc Ci Metropolitan Public Transit District lVlayor Bowers/Council Member White Greenways study Mayor Bowers Affordable housing/Habitat for Humauily Mayor Bowers Regiu~l Visitor's Center/ Blue Ridge Parkway Mayor Bowers roint City/County Employee Trigon Blue Cross/Blue Shield group coverage/ investigation of HMO's Mayor Bowers Policy with regard to regional flood control Council Member Wyatx ~• OTHER ITEMS FQR DISCUSSION. $. Adjournment. • "~3 ??~1 3115 F. D3 Roanoke County Status and Planning for a Regional Transportation District ISTEA application for a pilot 'alley Greenways project One Economic Development organization for all governments County interest in a Charter change related to annexation Discussion of a joint Vvilliamsc-n Road development plan TOTAL P.03 ~~'d ~d101 - __ „,,,~ ,, vwr rr >_. r n t u ~ t ~ vJd~.f[O yv JFi1V U5 ' 96 12 ~ 1 1 it10 . 006 P . 02 „~• - ~~~ r ' . i~ i ~ Y ~ f ~ ~..•+ ~ ~ ..:,J -.t~e ;L;, .CONfBRl9Y~ CB~liR j ., ~' , t 2 d a• {t, I' '~ ~ ~~ '~ ~ ,~ t ! 7; ~ ,h :r,~ ti ,1 1 ~ S; J ~t ~ .rwy x ,y ?~' ~ ~ `, ~ ~: t yt . :~. r ~ ~' I j+ ~:~ •; 1 i) . vf~ r.,l• I fib; ti. ~•: ~ ' r.~ ~ ' = . 115 f'~'i¢, ~~{ '. ~ •~ i j ^ 7=-• 1 l~ , . j ,fit. , +~" ~ w j, ' 1' A ,' i 1` ~,. .. y~ , / ii z ~ ~ _, 1 ~~ T 0' d Sb S~ bZZ £0L 3~ I dd0 S r ~1c131~ ill I 9 8~ : Z ~ 966 ti-SO-Ndt FAX OR MEMORANDUM Lee Eddy Spike Hamson Bob Johnson Fuzzy Minnix Harry Nickens Elmer Hodge FROM: Mary Allen DATE: February 28, 1996 RE: JOINT MEETING WITH ROANOKE CITY COUNCII. I goofed!! When I gave Bob Johnson the information on the date and time of the joint meeting with Roanoke City Council, I took the information from a memo from Roanoke City Clerk Mary Parker who had set the time for 12: ~0 p. m. In early February, she asked that the time be moved back to 12:00 NOON. All the other information is the same. The meeting is scheduled as follows: MONDAY. MARCH 4, 1996 12;00 NOON HOTEL ROANOKE POCAHONTAS ROOM I will have an agenda for you by Friday, and will either fax or deliver them. Mary Parker will send copies of the agenda to the media, so they will be aware of the correct time. I apologize for the error and hope everyone can attend at 12:00 noon. Call me if you have any questions. J FAX OR MEMORANDUM TO: Lee Eddy Spike Harrison Bob Johnson Fuzzy Minnix Harry Nickens Elmer Hodge FROM: Mary Allen DATE: February 28, 1996 RE: JOINT MEETING WITH ROANOKE CITY COUNCIL I goofed!! When I gave Bob Johnson the information on the date and time of the joint meeting with Roanoke City Council, I took the information from a memo from Roanoke City Clerk Mary Parker who had set the time for 12:30 p. m. In early February, she asked that the time be moved back to 12:00 NOON. All the other information is the same. The meeting is scheduled as follows: MONDAY, MARCH 4. 1996 12:00 NOON HOTEL ROANOKE POCAHONTAS ROOM I will have an agenda for you by Friday, and will either fax or deliver them. Mary Parker will send copies of the agenda to the media, so they will be aware of the correct time. I apologize for the error and hope everyone can attend at 12:00 noon. Call me if you have any questions. RKE BOARD SUPERI,'ISORS TEL~703-772-2193 Transmit Confirmation Report No . Receiver Transmitter Date Time Mode Pales Result 002 JOHNSON RKE BOARD SUPERVISORS Feb 28'96 1147 00'34 Norm OK Feb 28'96 1147 RKE BDARD S~JPERI~ISDRS TEL~703-772-2193 Transmit Confirmation Report No . Receiver Transmitter Date Time Mode Pages Result 003 NICKENS RKE BORRD SUPER'JISDRS Feb 28'96 1150 00'33 Norm DK Feb 28'96 1150 ,~ ~~ h n ~~~~ ~ r~ ,~ N~ ~ I ~ 5 JOINT MEETING WITH ROANOKE CITY COUNCIL 'e-~I~ PROPOSED AGENDA ON REGIONAL COOPERATIVE EFFORTS 1. Overview by Thomas R. Brock, Past Chairman of the Roanoke Regional Chamber of Commerce. -~ o~~y 2. Written Status Reports from Cooperation Groups O a. Health (Diane Hyatt, Roanoke County and ~~ C/^ 1~anoke City) -~^~ b. Development (Arnold Covey, Roanoke County and Roanoke City) ~ ~ ~~ C~Gr' ~C„ c. Solid Waste (William Rand, Roanoke County and Roanoke City) d. Emergency Communication (John Chambliss, Roanoke County and C~l ~p S rl ~ Roanoke City) 3. Signing Ceremony for Extraterritorial Agreement between the City of Roanoke and County of Roanoke (Roanoke County Police Chief John Cease and Roanoke City Police Chief M. David Hooper) 4. luest for 1'~o~es~ls for ~Comication ~vsterr ushP`(~ohr~T~h~bliss,, Roanoke County'Chi~Snea~ toal~oke City) ~~~ ~~y ~ °Y~' ~' ~~' s MEMO - 2/5/96 To: Elmer Hodge From: Lee B. Eddy Subject: Visitors Center on the Blue Ridge Parkway Thanks for your memo of 1/29/96 sending us a copy of Gary Everhardt's letter to Congressman Bob Goodlatte and the accompanying outline of the planning steps and costs involved. I hope the Blue Ridge Parkway can develop the necessary funds to do the job, but I think we and the other local governments in the Valley should express our willingness to pick up part or all of the tab. Perhaps a commitment of staff time would be sufficient. This project is just too important to let any more time go by without definite action. Perhaps this local funding or staff commitment topic can be discussed when we have our next meeting with Roanoke City Council on March 4. With this in mind, would it be appropriate to send a copy of the Everhardt letter and analysis to Roanoke City, Salem, Vinton and Botetourt? copy: Supervisors ,t... Tim Gubala Joyce Waugh ~~~Q~ Mary Allen February 8, 1996 MA: ECH says please add to agenda for joint meeting with City Council, under topics for discussion or future discussion: [1] Comingling of recycling [2] Value engineering of the sewage treatment project [3] Update on regional stormwater management ~~~ ~2: as -'~N-~~~-- = _ ~ = ~ ~ 2D ~. ~ T'r' ~=LERK' S uFF I J ~3 224 ~1=:~ P. 82 ~~ . Roanoke City Council ~~ Roanoke County Board of Supervisors ~ ~ ~ Joint Meeting ~ Monday, January 8,1996 lz:1S p.~ The HoteC Roanoke & Conference Center Pocahontas Room Agenda 1. z. 3. 4. Welcome -- Lnvocation. Mayor Bowers Lunch. Call to Order -- Roll Call. Opening Remarks: Mayor Bowers Chairman Johnson Ee - Th;s i ~ ~ ~,,~,~ca ~ r ~~-~- was c~~Ce /i~0 'See- Q ~~t-c~ c`,.~ ~'Y1 ~ ~ o~-a_g~ 5. Status report by Thomas R, Brock, past Chairman of the Roanoke Regional Chamber of Commerce, with regard to regional cooperation efforts by Roanoke City and Roanoke County. 1 - Ah~~-i]5-1955 . C' ~1 _ ] T`r' CLERK'S OFFICE 6• DISCUSSION OF AGENDA ITEMS R anokc Ci Metropolitan I'ubIic Transit District Mayor Bowers/Council Member White Greenways study Mayor Bowers Affordable housing/Habitat for Hunlauily Mayor Bowers Regiut~l Visitor's Center/ $Iue Ridge Parkway Mayor Bowers ,loirlt City/County Employee Trigon $lue CrossBlue Shield group coverage/ investigation of HMO's Mayor Bowers Policy with regard to regional flood control Council Member Wyatt 7. 8. OTHER ITEMS FOR DISCUSSION. Adjournment. Roanoke Cou~ty Status and Planning for a Regional Transportation District ISTEA application for a pilot Valley Greenways project One Economic Development organization for all governments County interest in a Charter ch g related to annexation Discussion of a joint Williamson Road development plan ~ i°~'' .~ !.van t s z~ o ~c /c-t ¢- ~oCc~l ~'z~iar, ~rdrn h~C~/ ~GZ /l.~e ~/~9 ire e ~...r~i.7, °~ ~ /^ ~~9 . 5E=~~e. ~/'~~'- rye ,er~s-~ TOTAL P.03 JOINT MEETING WITH ROANOKE CITY COUNCIL PROPOSED AGENDA ON REGIONAL COOPERATIVE EFFORTS 1. Overview by Thomas R. Brock, Past Chairman of the Roanoke Regional Chamber of Commerce. 2. Written Status Reports from Cooperation Groups a. b. c. d. Health (Diane Hyatt, Roanoke County and Development (Arnold Covey, Roanoke County and City) Solid Waste (William Rand, Roanoke County and Emergency Communication (John Chambliss, Roanoke City) Roanoke City) Roanoke Roanoke City) Roanoke County and 3. Signing Ceremony for Extraterritorial Agreement between the City of Roanoke and County of Roanoke (Roanoke County Police Chief John Cease and Roanoke City Police Chief M. David Hooper) 4. Request for Proposals for a Communication System Study (John Chambliss, Roanoke County and Chip Snead, Roanoke City) ~~ Lev tea- ~c~-.E~ . -~_ ~ . .1 ~ ~ U rB o s a~- 2-5-96 (1) Need to fill in the blanks before you send to Mary Parker. (2) I would like to see the ~'~ ~ ~~. entire agenda before we send it to the Board. I hope Mary Parker will do the same with City Councilor " a ~.. 9 (3) The two of you need to come up with a format that is better than what we have -- maybe openings, agreed-upon agenda, then suggestions/requests. ~~ ~ MEMORANDUM TO: Members of the Board of Supervisor Elmer C. Hodge, County Administrator Paul Mahoney, County Attorney FROM: Mary H. Allen, Clerk to the Board DATE: January 24, 1996 SUBJECT: Joint Meeting with Roanoke City Council I have confirmed with the Roanoke City Clerk the date for the next joint meeting with Roanoke City Council for Monday, March 4 at 12:00 noon. The Council has requested that the meeting time be moved from 12:30 to 12:00 noon. Their regular Council session begins at 2:00 p.m. and they wanted to ensure enough discussion time for this meeting. Please let me know if any of you have a problem with the change in time. The luncheon and meeting will be held at the Hotel Roanoke in the Pocahontas Room. We will use the same agenda items as those submitted for the January 8 meeting (attached). If any of you wish to add items, please let me know. Thank you. ~- ~~---r~-~_...J .~'--~~ ~ _.e_ s" ^ ,~... 6 , I/ y ^~ .. f. .E.~........ ~~ I~.,,,,e,/ - ~L~ , Y ~~ .~,. r _. ~;=~., ~~ / ,. ~ __,_ ,~ ,~, _, ~' i, F ~„~,, ., . ~ ,3 ~~ _~ ~ ~ ~~ ;r_ ~~~ d ~ ~~, C 1 ( P: y .~.~ ..> ~•'' f ~ C' `u~ - ~--- ~ m C ,P[~- ~ Eck O~ AOANp~~ ti ~~ ~ ~ ~ +7 2 J a~ 1838 PAUL M. MAHONEY COUNTY ATTORNEY Wilburn C. Dibling, Jr., Esq. Roanoke City Attorney's Office 464 Municipal Building Roanoke, VA 24011-1595 January 25, 1996 J D /~ ~ Re: Extratemtorial Agreement City of Roanoke and County of Roanoke Dear Wil: JOSEPH B. OBENSHAIN SENIOR ASSISTANT COUNTY ATTORNEY VICKIE L. HUFFMAN ASSISTANT COUNTY ATTORNEY ~/~ II~r __._ ~_- -_ ~~ I~ , ~ ~~, ~ 2 9 l9Q~ ~, ;,, )f' ~~~ I am forwarding, in duplicate, copies of the proposed new Extraterritorial Agreement which is suitable for execution by both the Roanoke City Council and the Roanoke County Board of Supervisors. I understand that the council intends to address this matter on February 5. I anticipate our Board approving this matter on February 13. Please do not hesitate to contact me if you have any questions, or need additional copies of the agreement. Sincerely yours, Josef B. Obenshain Se o Assistant County Attorney JBO:wr Enclosures cc: John H. Cease, Police Chief Mary H. Allen, Clerk to the Board P.O. BOX 29800 • ROANOKE, VIRGINIA 24018-0798 (703) 772-2007 OFFICE OF THE COUNTY ATTORNEY ® Recycled Paper 1/30/96 8:10 am Message to Paul Mahoney from Harry Nickens via dictaphone Please give me a call on Tuesday morning, the 30th. Subject: BPOL Tax, Cox Cable. Brenda 1f3D ~~ r I~ 3 I~'/OI/I~~ Y J~n~ I ~/DG ~~e ~~t~'1'nC~T1 n ~'-r T'~~1'Onocr seyra~~ ~'rgK~~en7'` ~~dl n~ ,.,~,~ ~ h~~. MEMORANDUM TO: Members of the Board of Supervisor Elmer C. Hodge, County Administrator Paul Mahoney, County Attorney FROM: Mary H. Allen, Clerk to the Board DATE: January 19, 1996 SUBJECT: Joint Meeting with Roanoke City Council Roanoke City Clerk Mary Parker has contacted me to reschedule the joint meeting with Roanoke City Council that was canceled on January 8 because of the severe storm. The new proposed date is Monday, March 4 at 12:30 p.m. The luncheon and meeting will probably be held at the Hotel Roanoke, but those plans have not been finalized yet. Please let me know if March 4, at 12:30 p.m. is agreeable with you so Roanoke City can go forward with their plans. Thank you. ~ e .~o~Lc~`y " y~ s ~~z~ i~~~~~x ~~-~-~~s s ~ -- yes r Elmer: Mary Parker called: The rescheduled date for the joint meeting with Roanoke City Council is tentatively set for Monday, March 4 at 12:30 p.m. if that date is O.K. with our Board. It will probably be at Hotel Roanoke, but Mary has to check. She asked that I try to get back to her by early next week as to whether that date is O.K. with the Board and you, so I will send out info to the BOS. By the way, I asked her about the "Feb. 8" date. She said that she knew nothing about it. Also told her John Stroud was planning to attend our next meeting. Mary Allen 1/17/96 ~a,-,~ ,y'! ~~ S MEMORANDUM TO: Members of the Board of Supervisor Eimer C. Hodge, County Administrator Paul Mahoney, County Attorney FROM: Mary H. Allen, Clerk to the Board '~~ °v DATE: January 19, 1996 SUBJECT: Joint Meeting with Roanoke City Council Roanoke City Clerk Mary Parker has contacted me to reschedule the joint meeting with Roanoke City Council that was canceled on January 8 because of the severe storm. The new proposed date is Monday, March 4 at 12:30 p m The luncheon and meeting will probably be held at the Hotel Roanoke, but those plans have not been finalized yet. Please let me know if March 4, at 12:30 p.m. is agreeable with you so Roanoke City can go forward with their plans. Thank you. (5 TAN-05-1996 10 20 CITY CLERK'S OFFICE 703 224 3145 F.02 .~ Roanoke City Council Roanoke County Board of Supervisors Joint Meeting Monday, January 8,1996 12:1 S p.m. The Hotel Roanoke & Conference Center Pocahontas Room Agenda 1. Welcome -- Invocation. Mayor Bowers 2. Lunch. 3. Call to Order -- Roll Ca11. 4. Opening Remarks: Mayor Bowers Chairman Johnson 5 • Status report by 'Thomas R. Brock, Past Chairman of the Roanoke Regional Chamber of Commerce, with regard to regional cooperation efforts by Roanoke City and Roanoke County. JAI-OS-1996 10 21 CITY CLEpK'S OFFICE ~_ 6. DISCUSSION OF AGENDA ITEMS AriO~G It Metropolitan Public Transit District 1Vlayor~ Bowers/Council Member White Greenways study Mayor Dowexs Affordable housing/Habitat for Hunlaui~y Mayor Bowers Regiu~l Visitor's Center/ $1ue Ridge Parkway Mayor $owers mint City/C~unty Employee Trigon $lue CrossBlue Shield group coverage/ investigation of HMO's Mayor $owers Pnlicy with regard to regional flood control Council Member Wyatt 7. 8. OTHER ITEMS FOR DISCUSSION. Adjournment. ?03 2'~~1 31 X15 P . 03 Roanoke Co into Status and Planning for a Regional Transpprtation District ISTEA application for a pilot 'Valley Greenways project One Economic Development organization for all governments County interest in a Charter change related to annexation Discussion of a joint V~illiarnsnn Road development plan TOTAL P.03 JOINT MEETING WITH ROANOKE CITY COUNCIL AGENDA MONDAY, JANUARY 8, 1996 - 12:15 P.M. LUNCH AND MEETING IN THE POCAHONTAS ROOM HOTEL ROANOKE PLEASE NOTE: PARK IN REGULAR PARKING LOT AND BRING YOUR PARKING TICKET WITH YOU TO BE VALIDATED. JAN-~~5-1996 1020 _.TY CLERK'S OFFI~.E T~3 2~4 31x5 P. D2 Roanoke City Council Roanoke County Board of Supervisors Joint Meeting Monday, January 8,1996 12:1 S p.m. The Hotel Roanoke & Conference Center Pocahontas Room Agenda 1. Welcome -- Invocation. Mayor Bowers 2. Lunch. 3. Call to Order -- Roll Call. 4. Opening Remarks: Mayor Bowers Chairman Johnson 5. Status report by Thomas R. Brock, Past Chairman of the Roanoke Regional Chamber of Commerce, with regard to regional cooperation efforts by Roanoke City and Roanoke County. i ~ _ ? _' . ~t~101 ~• r KV111 ~ i n ~ u ~ 1 r vJJ~f.JL07U JFiM US ' ~6 12 ~ 1 1 Nu . QQ6 P . 02 ii ~... 1r.~'rrskrc>H ~cr<asr ~. '( ,~ ~ ~ ~ ~ ~~'~ 1 I. ~, •`? ' ~ , ~~+'r, ,, {~, CONPBR!lNC~ CBNTltR. j ~ a ~' •,;', • ~' d ~, '~ ~ ...,<'~ ,, y '? ~ Lam.! • ~ (I 't . yt ~ •~ .~ { ~~ ~~ ~ ~ i ~ • .f 7T. ~~ ~ .iJ ~ ..` y~~ ; ~~ . x.' •~.~.''~~' .h •r' '~,• T ~'• > ~• .r ~ ~ • Ir'' L 4 ~ I ~ ` ,' ' ~~' "r`,'•.~c: dA,r' ,• r'M „fir ~ ~ ~ '/.~'.~ ~ . a :.~ ~ ~ 9 ~ y W . ., , ~~ z ~ ~ 1 . ~~,. . ei u . na T 0 ' d Sb S ~ bZZ ~0L ~'1 T a-an ~ . ~~~~1 ~ i i ~ ~c . ~ r occ r _ea_~u..i r ~ ~ FAX MEMORANDUM TO: Tom Brock FAX # 772-0861 FROM: Mary Allen Clerk to the Board Attached is a copy of the agenda for the joint meeting with Roanoke City Council on Monday, January 8, 1996 at 12:15. The lunch and meeting will be held in the Pocahontas Room in the I-Iotel Room. If you have any questions, call me at 772-2003. RKE BOARD SUPERVISORS TEL~703-772-2193 Transmit Confirmation Report No . Receiver Transmitter Date Time Mode Pages Result 006 9-/772-10861 RKE BOARD SUPERVISORS Jan 05' 96 15 08 01'18 Norm 03 OK Jan 05'96 1508 FAX MEMORANDUM FAX TO: MARY PARKER, CITY CLERK FAX #: 224-3145 FROM: MARY ALLEN. CLERK TO THE BOARD DATE: JANUARY 3, 1996 Listed below are the proposed items for the joint meeting with Roanoke City Council on Monday, January 8. I have tried to get a head count for lunch and the meeting. There will be at least 12 and possibly 15 coming from the County. Also, Elmer has advised me that he and Jim Ritchie (from the City) have invited Tom Brock who is working with both governments on possible combining of services. If possible, could you fax me a copy of the proposed agenda by Friday so I can send it home to the Board members with their regular agenda packet. Thanks. PROPOSED ITEMS 1. Status and Planning for a Regional Transportation District 2. One Economic Development organization for all governments 3. County interest in a charter change related to annexation 4. ISTEA application for a pilot Valley Greenways project 5. Discussion of a joint Williamson Road development plan. RKE BORRr SUPER'-.JISORS TEL~703-?72-2193 t Transmit Confirmation Report No . Receiver Transmitter Date Time Mode Pages Result ons 9-!224-'3145 RKE BORRD SUPERVISORS Jan 03 ' 96 16 00 00'44 Norm 01 OK Jan 03'96 1600 Elmer: Listed below are items suggested by Board members. Any other items? I need to fax these to Mary Parker this morning. Also, who do you want to attend -she needs a headcount. Mary Allen PROPOSED ITEMS FOR .TOINT MEETING WITH ROANOKE CITY COUNCIL 1. Status and Planning for a Regional Transportation District 2. One Economic Development organization for all governments 3. Count interest in a charter change related to annexation 4. ISTEA application for a pilot Valley Greenways project ~ ~ a-~ Teary /-~/ '~ L ~ i~da- S/,~-~s ~~ %o,,.~. ,(~ ~, ~ ~~~ FAX MEMORANDUM FAX TO: MARY PARKER. CITY CLERK FAX #: 224-3145 FROM: MARY ALLEN. CLERK TO THE BOARD DATE: JANUARY 3, 1996 Listed below are the proposed items for the joint meeting with Roanoke City Council on Monday, January 8. I have tried to get a head count for lunch and the meeting. There will be at least 12 and possibly 15 coming from the County. Also, Elmer has advised me that he and Jim Ritchie (from the City) have invited Tom Brock who is working with both governments on possible combining of services. If possible, could you fax me a copy of the proposed agenda by Friday so I can send it home to the Board members with their regular agenda packet. Thanks. PROPOSED ITEMS 1. Status and Planning for a Regional Transportation District 2. One Economic Development organization for all governments 3. County interest in a charter change related to annexation 4. ISTEA application for a pilot Valley Greenways project 5. Discussion of a joint Williamson Road development plan. MEMORANDUM TO: Members of the Board of Supervisors Elmer Hodge Paul Mahoney FROM: Mary H. Allen ~/'ia- DATE: December 28, 1995 SUBJECT: Joint Meeting with Roanoke City Council Roanoke City Clerk Mary Parker asked that I contact you with the plans for our joint meeting on Monday, January 8 at the Hotel Roanoke. We will meet in the Regency Room at 12:15 for lunch. You may have the buffet or choose from the menu. Following lunch, the meeting will be held in one of the conference rooms. At the organizational meeting on Tuesday, January 2, please forward to me any items you wish to include for discussion so that Ms. Parker can prepare the agenda for the meeting. If you have any questions, give me a call. ~~ c ~ MEMORANDUM TO: Members of the Board of Supervisors Elmer Hodge Paul Mahoney ~mha.- FROM: Mary H. Allen DATE: December 28, 1995 SUBJECT: Joint Meeting with Roanoke City Council Roanoke City Clerk Mary Parker asked that I contact you with the plans for our joint meeting on Monday, January 8 at the Hotel Roanoke. We will meet in the Regency Room at 12:15 for lunch. You may have the buffet or choose from the menu. Following lunch, the meeting will be held in one of the conference rooms. At the organizational meeting on Tuesday, January 2, please forward to me any items you wish to include for discussion so that Ms. Parker can prepare the agenda for the meeting. If you have any questions, give me a call. ~~~~N ~~ C~~~ ~° ~"~ ~ _ ~~ ~~ ~~ MEMO - 1/2/96 To: Mary Allen From: Lee B. Eddy Subject: Joint Meeting with Roanoke City Council Responding to your memo of 12/29/95 on this subject, I suggest the following possible items for inclusion on the agenda for the 1/8/96 joint meeting: * Status and Planning for a Regional Transportation District. * ISTEA application for a pilot Valley Greenways project. * County interest in a charter change related to annexation. * County experience with cablecasting board meetings. I don't feel strongly about any of these items, but believe they may be worthy of joint discussion. copy: Supervisors Elmer Hodge I.ee Eddy Bob Johnson ~~ k ~ ~ Fuzzy Minnix Harry Nickens Elmer Hodge Paul Mahoney I have now heard from all of you and the joint meeting with the Roanoke City Council has been scheduled for January 8. 1996 at 12:15. Roanoke City Clerk Mary Parker is planning on having the luncheon and meeting at the Hotel Roanoke, but will get back with us later for a headcount and a definite place. Mary Allen 10/30/95 Rw;E BORRD SUPERVISORS TEL~~03-r~2-2193 Transmit Confirmation Report No . Receiver Transmitter Date Time Mode Pages Result 002 NICKENS RKE BORRD SUPERVISORS Oct 30'95 1334 00'29 Norm a1 O K. Oct 30'95 13 34 RKE BORRD SUPERVISORS TEL~703-772-2193 Transmit Confirmation Report No . 001 Receiver JOH NSON Transmitter RK.E BOARD Date Oct 31 Time 00' 30 Mode Norm Pages 01 Result OK SUPERVISORS '95 738 Oct :1'95 738 MEMORANDUM ~~~~ ~ --~$:- Lee Bob Johnson Ed Kohinke Fuzzy Minnix Harry Nickens `~~ --FRAM: Mary Allen ~~~ Clerk to the Board DATE: October 24, 1995 SUBJECT: Joint Meeting with Roanoke City Council Roanoke City Clerk Mary Parker has contacted me with a proposed date for the next joint meeting with Roanoke City Council. It is their turn to host. When: Monday, January 8, 1996 12:15 p.m. Where: Hotel Roanoke Please let me know if this date is convenient for you. CC: Elmer Hodge, County Administrator Paul Mahoney, County Attorney ------------------------------------------------------------------------------------- PLEASE RETURN TO MARY ALLEN Yes, I can attend the joint meeting on January 8, 1996 No, I will be unable to attend Lee Eddy Bob Johnson Fuzzy Minnix Harry Nickens Elmer Hodge Paul Mahoney I have now heard from all of you and the joint meeting with the Roanoke City Council has been scheduled for January 8. 1996 at 12:15. Roanoke City Clerk Mary Parker is planning on having the luncheon and meeting at the Hotel Roanoke, but will get back with us later for a headcount and a definite place. Mary Allen 10/30/95 Y M1 ~ / y ca..~le~ MEMORANDUM TO: FROM: DATE: SUBJECT: Lee Eddy - ~e s Bob Johnson - /~ S Ed Kohinke Fuzzy Minnix - ye s Harry Nickens - y~ s ,~~?G~ Mary Allen Clerk to the Board ye s October 24, 1995 Joint Meeting with Roanoke City Council ~~y~~~ Roanoke City Clerk Mary Parker has contacted me with a proposed date for the next joint meeting with Roanoke City Council. It is their turn to host. When: Monday, January 8, 1996 12:15 p.m. Where: Hotel Roanoke Please let me know if this date is convenient for you. CC: Elmer Hodge, County Administrator - ye. S Paul Mahoney, County Attorney - ~~ S PLEASE RETURN TO MARY ALLEN Yes, I can attend the joint meeting on January 8, 1996 No, I will be unable to attend r Elmer: Mary Parker just called: She is checking on another date for our next joint meeting with the Roanoke City Council. Their suggestion is: Monday,. January 8, 1996 12:15 p.m. ~ Hotel Roanoke ~ ~~ If it's O.K. with you, I'm going to poll the Board members on the above date. Mary Allen 10/24/95 Pri:ited ~y Mary Allen / ADMO1 10/25/95 4:36pm --------------------------------------- From: Sue Patterson-Bane / ADMO1 CONFIRMED To: Mary Allen / ADMO1 Subject: City Council Meeting --------------------------------------- ===NOTE====------=====10/25/95==2:38pm= On January 8 at 12:15 p.m. at Hotel roanoke - Paul will attend Page: 1 r MEMORAN TO: Lee Eddy Bob Johnson Ed Kohinke Fuzzy Minnix Harry Nickens .~'>~~ FROM: Mary Allen Clerk to the Board DATE: October 24, 1995 SUBJECT: Joint Meeting with Roanoke City Council Roanoke City Clerk Mary Parker has contacted me with a proposed date for the next joint meeting with Roanoke City Council. It is their turn to host. When: Monday, January 8, 1996 12:15 p.m. Where: Hotel Roanoke Please let me know if this date is convenient for you. CC: Elmer Hodge, County Administrator Paul Mahoney, County Attorney Yes, I can attend the joint meeting on January 8, 1996 No, I will be unable to attend 10/25/95 10:44 am Note to Mary Allen from Harry Nickens via dictaphone I will plan to hold January 8, 1996, 12:15 p.m. for a joint meeting with Roanoke City Council. Who knows what is going to happen but I will put a hold on it and try to be there. Brenda r~ 'u JOINT MEETING WITH ROANOKE CITY COUNCIL AGENDA MONDAY, JANUARY 8, 1996 - 12:15 P.M. LUNCH AND MEETING IN THE POCAHONTAS ROOM HOTEL ROANOKE PLEASE NOTE: PARK IN REGULAR PARKING LOT AND BRING YOUR PARKING TICKET WITH YOU TO BE VALIDATED.