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Home My WebLink About4/23/1996 - Regular(~Iuixntn of ~KnttxxukP ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA APRIL 23, 1996 ~rursrK~aoQ . Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke Couniy, please contact fhe Clerk to the Board at (703) 772-2005. We request that you provide at least 48- hours notice so that proper arrangements may be made. THE FOLLOWING MEETINGS WILL BE HELD PRIOR TO THE 3:00 P.M. OPENING CEREMONIES IN THE FOURTH FLOOR ZZtAINING ROOM: 1:05 P.M. ROLL CALL FOR COUNTY BOARD - FM ABSENT (ARRIVED 2:10 PM) ROLL CALL FOR COUNTY BOARD -ALL PRESENT LBE ADDED TO EXECUTIVE SESSION 2.1-344 (A~(3) ACQUISITION OF REAL PROPERTY FOR PUBLIC PURPOSES I. EXECUTIVE SESSION WITH SCHOOL BOARD BEGAN AT 1:00 P.M.) pursuant to Code of Virginia Section 2.1-344 A (3) use of real property for public purposes or disposition of publicly held real estate; (3) acquisition of real property for public purposes; and (7) consultation with legal counsel pertaining to (a) contracts and (b) probable litigation. i LBE MOTION TO GO INTO EXECUTIVE SESSION AT 1:08 P.M. URC II. CERTIFICATION RESOLUTION R-042396-1 BLT MOTION TO GO INTO WORK SESSION AT 1:55 P.M. AND APPROVE RESO - URC WITH FM ABSENT III. BUDGET WORK SESSIONS STARTED 2:00 P.M.) A. School Budget PRESENTED BY TERRY CANADA, CHAIIt, DR DEANNA GORDON, SUPERINTENDENTS JERRY HARDY, DIIL, BUDGET & DATA MGT -INCREASE IN SCHOOL FUNDS OF $3.3M (INCLUDES $2M ADDITIONAL FROM STATE) -PROPOSED 5% SALARY & RELATED COSTS AT $2.9M -PROPOSED ADDITIONAL PERSONNEL AT $1.5M -SCHOOL BUDGET HAS iJNFUNDED BALANCE OF $4.9M -PRESENTED UNEDITED SCHOOLS NON-SALARY BUDGET RE ?UESTS BI,J REQUESTED A LIST OF ALL SALARIES. LBE REQUESTED A LIST OF PROPOSED NEW POSITIONS. LBE REQUESTED THAT HANDOUTS BE DISTRIBUTED AT LEAST TWO WEEKS IN ADVANCE OF MEETINGS NEXT YEAR SET TOINT WORK SESSION ON BUDGET FOR 5 PM, MAY 9, 1996, AT SCHOOL ADM OFFICES. SEVERAL METHODS OF DETERMINING SCHOOL NEEDS WERE DISCUSSED: ~1) TOURING OF ALL SCHOOL FACII.I1'IES; (2) COUNTY APPOINTING BLUE RIBBON CO1I~IlVIISSION; {3) SCHOOLS APPOINTING THEIR OWN CONIlVIITTEE B. County Budget NO DISCUSSION OF COUNTY BUDGET. IF TIME PERMITSs WORK SESSION WII.L BE HELD AFTER EVENING SESSION A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:18 P.M. 2. Invocation: Dr. Michael Nevling Colonial Presbyterian Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH ADVISED THAT MS. DOOLEY WAS UNABLE TO ATTEND AND ASKED TO MOVE RESOLUTION TO CONSENT AGENDA C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring May 2, 1996 as Day of Prayer in Roanoke County. ACCEPTED BY DR NEVLING, COLONIAL PRESBYTERIAN CHURCH FM MOTION TO APPROVE PROC UW 2. Resolution of appreciation upon the retirement of Betty W. Dooley, Library Services. 3 MOVED TO CONSENT AGENDA 3. Proclamation declaring April 21 - 27, 1996 as National Volunteer Week. ACCEPTED BY VOLUNTEERS: BARBARA TURNER, SOCIAL SERVICES SKELTON, JR., PARKS & RECREATION. AL THOMASON. COIVIlVIIITEES, COMNIISSIONS AND BOARDS, GERRI GLOSH, LIBRARIES. AND CHIEF TEDDY CROWE, FIRE AND RESCUE BI,,T MOTION TO APPROVE PROC UW 4. Proclamation declaring April 28 -May 5, 1996 as Soil and Water Stewardship Week. ACCEPTED BY WIIVTON SHEIAR FFH MOTION TO APPROVE PROC UW 5. Proclamation declaring May 5 - 11, 1996 as Drinking Water Week. ACCEPTED BY SCOTT AGNEIL DAVID ADAMS, AND JEFF BOOTH. FROM THE UTII.ITY DEPT HCN MOTION TO APPROVE PROC UW 6. Proclamation declaring May 5 - 11, 1996 as Children's Mental Health Week and Green Ribbon Week. ACCEPTED BY SUSAN SHEIBF PACT GROUP, AND HER FA1I~IILY LBE MOTION TO APPROVE PROC UW 4 7. Presentation of Award from the National Association of Development Organizations. ACCEPTED BY LEN BOONE, STEVE MUSSELWHITE AND JANET SCHEID, FOR COUNTY. D. BRIEFINGS NONE E. NEW BUSINESS 1. Adoption of Resolution authorizing the organization of Volunteer Fire Companies (Back Creek Fire Company and Read Mountain Fire Company), recognizing same for purposes of the "Line of Duty Act" and for certain immunities. (Paul Mahoney, County Attorney) R-042396-2 FM MOTION TO ADOPT RESO AND DELETE SECOND PARAGRAPH FROM BOTTOM~SECOND PAGE URC 2. Adoption of Resolution approving the 1996/97 Roanoke Valley Resource Authority Budget. (Diane Hyatt, Director of Finance) R-042396-3 BI,~T MOTION TO ADOPT RESO URC 3. Request to approve funding for annual citizen satisfaction survey. (Anne Marie Green, Community Relations Director) A-042396-4 FM MOTION TO APPROPRIATE $7,500 FROM BOARD CONTINGENCY FUND-URC 5 4. Request to approve Debt Policy. (Diane Hyatt, Director of Finance) HCN MOTION, SUBJECT TO APPROPRIATE RESO BEING DISTRIBUTED BY PMM, TO APPROVE POLICY WITH TWO ADDITIONS: (1) TARGET OF SETTING ASIDE 10°b FROM AC TED FUNDS FOR COUNTY OR SCHOOL PROJECTS; AND (2) 40% OF UNSPENT YEAR END EXPENDITURES BE ALI.oCATED FOR CAPITAL RESERVE ACCOUNT WITH FLEXIBILITY FOR EMERGENCY CONDITIONS. THERE WAS NO VOTE. PMM ADVISED THAT RESO HAD NOT BEEN DISTRIBUTED AND WOULD HAVE TO BE REDRAFTED TO INCLUDE THESE TWO ITEMS. CONSENSUS OF BOARD THAT RESO BE PLACED ON THE CONSENT AGENDA AT THE 5/14/96 MEETING. FFH ASKED FOR DEFINITION OF INITIALS USED IN REPORT 5. Request to approve Policy for use of unspent expenditure appropriations at year end. (Brent Robertson, Budget Manager) A-042396-5 HCN MOTION TO APPROVE POLICY WITH EDITORIAL SUGGESTIONS FROM LBE URC 6. Approval of Contracts for School and County employees. (Diane D. Hyatt, Director of Finance) a. Health Insurance A-042396-6 HCN MOTION TO APPROVE CONTRACT AYES: FM, HCN, BLJ NAYS: LBE b. Dental Insurance 6 A-042396-7 BLJ MOTION TO APPROVE CONTRACT URC F. OLD BUSINESS NONE G. REQUESTS FOR WORK SESSIONS BOARD CONSENSUS TO HOLD WORK SESSION WITH SCHOOL BOARD. MAY 9, 1996, AT 5 P.M., SCHOOL ADMINISTRATION OFFICES ECH ADVISED THAT BUDGET WORK SESSION WITH FIRE & RESCUE CHIEFS, ARTS AND CULTURAL AGENCIES WILL BE HELD ON MAY 14, 1996 H. REQUESTS FOR PUBLIC HEARINGS NONE I. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA 1. Ordinance to rezone 5 acres from R-3 to C-1 to allow commercial uses, located at the terminus of Burlington Drive adjacent to Friendship Manor, Hollins Magisterial District, upon the petition of Industrial Development Authority (Trent Development). HCN MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 5/28/96 - URC J. FIRST READING OF ORDINANCES 1. Ordinance authorizing conveyance of an access easement to Kidd, Craighead, and Steele & Waldron across a portion of Starkey Park. (Paul Mahoney, County Attorney) FM MOTION TO APPROVE 1ST READING 2ND READING - 5/14/96 - URC K. SECOND READING OF ORDINANCES 1. Ordinance declaring a parcel of real estate identified as Roanoke City Tax Map No 5100427 located off McVitty Road in Oak Grove Farms to be surplus and accepting/rejecting an offer for the sale of same. (John Willey, Property Manager) LBE MOTION TO DELAY UNTII. MAY 14. 1996 UW LBE ASKED TO SEE AGREEMENT AND RESO AMENDED TO LIlVIIT DEVELOPMENT BEFORE 2ND READING 2. Ordinance declaring a parcel of real estate identified as Tax Map No. 76.05-3-6 located off Meadow Valley Circle in the Windsor Hills Magisterial District to be surplus and accepting/rejecting an offer for the sale of same. (John Willey, Property Manager) 0-042396-8 LBE MOTION TO ADOPT ORD ACCEPTING OFFER OF MERLE A. AND DWAYNE E. JAMISON, FOR $8,059 URC L. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals. s 2. Roanoke Valley Stormwater Management Advisory Committee. BIT NOMINATED PALMER BLACK AS CITIZEN REPRESENTATIVE. LBE ADVISED THAT ROANOKE VALLEY METROPOLITAN PLANNING ORGANIZATION (MPO) HAS CHANGED ITS BYLAWS REGARDING APPO OF MEMBERS. FFH AND LBE WERE AUTOMATIC MEMBERS OF MPO BY BEING MEMBERS OF THE SPDC EXE COMIVIITTEE. SINCE SPDC NO LONGER HAS EXE COIVIIVIITTEE. COUNTY MAY BE ASKED TO + + +`IItM OR CHANGE MEMBERS TO MPO. M. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WII~L BE REMOVED FROM THE CONSENT AGENDA AND WII.L BE CONSIDERED SEPARATELY. R-042396-9 BI.LT MOTION TO ADOPT ORD URC 1. Approval of Minutes for March 12, 1996. 2. Confirmation of appointments to the Highway and Transportation Safety Commission, New Century Council's Quality of Life/Environment Committee and Education Committee, and Total Action Against Poverty Board of Directors. A-042396-9.a 3. Donation of drainage easement on Lot 5, Lost Mountain Subdivision. A-042396-9.b 4. Approval of Raffle Permit for Northside High School PTSA. 9 A-042396-9.c 5. Request from the General Services Department to accept grant from the Roanoke Valley Resource Authority for recycling expenses. A-042396-9.d 6. Approval of Raffle Permit for Green Valley Elementary School PTA. A-042396-9.e 7. Request from the Sheriffs Office to accept an increase in a grant from the Department of Criminal Justice Services for a Computerized Records Program. A-042396-9.f 8. Resolution of appreciation upon the retirement of Betty W. Dooley, Library Services. R-042396-9.g N. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Eddy: (1) Asked about states of review of assessments by state. ECH advised that report will be made either May 14, or Mav 28. 1996. (2) Encouraged Board members to submit names to Terry Harrington for Citizens Advisory Committee for review of Comprehensive Plan. Supervisor Minnix: ~1) Advised that National Voter Registration Act is causing the Social Services Board extra work, and is another examine of federal and/or state mandate with no money. Supervisor Harrison: ~1) Has been contacted by several ieoile asking when they will have access to north pile line. He will talk with Garv Robertson. (2) Asked about status of .paving for Yale Drive. Supervisor Nickens: (1) Invited everyone to attend the Vinton Dogwood Festival on Apri127, 1996. io Supervisors Johnson: (1~Expressed regret at recent tragic deaths of three people in Hollins Districts and asked that ECH review the unrsnit uolicv of the Police Department. Advised that the Board would be updated on the events later in the meeting. O. CITIZENS' COD~IlViENTS AND COMMUNICATIONS THE FOLLOWING CITIZENS SPOKE IN FAVOR OF HALTING ALL SPENDING ON SCHOOL CAPITAL Il1~IPROVEMENTS PROTECTS UNTIL A STUDY IS COMPLETE AND SCHOOL NEEDS PRIORITIZED; ALSO THAT THE STUDY BE CONDUCTED BY MOSELEY MCCLINTOCK GROUP. CONSULTANTS FOR THE SW COUNTY STUDY. MS. FINCH PRESENTED A PETITION SIGNED BY 742 CITIZENS. ,~1) PATSY FORD, (2) TAMI COLELLA AND (3) KATHY FINCH HCN ADVISED THAT RFP HAS GONE OUT FOR CONSULTANT TO STUDY ALL SCHOOL NEEDS AND NOT SURE IF SAME CONSULTANTS WILL BE CHOSEN AGAIN P. REPORTS BIT MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEMS 8 and9-UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of March 31, 1996. 5. Reports of Claims Activity for the Self-Insurance Program. 6. Proclamations signed by the Chairman. 7. Statement of the Treasurer's Accountability per Investments ii and Portfolio Policy, as of March 31, 1996. 8. Status report on efforts to preserve the state-owned Catawba Valley Farm. 9. Bond Project Status Report Q. WORK SESSION R EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1- 344 A (3) acquisition of property for economic development purposes; (5) discussion of prospective business or industry; (3) sale or distribution of publicly owned real estate; and (7) legal matter with respect to death of three citizens. PMM ASKED TO ADD TWO ITEMS TO EXECUTIVE SESSION (3) SALE OR DISTRIBUTION OF PUBLICLY OWNED REAL ESTATE: AND (7) LEGAL MATTER WITH RESPECT TO DEATH OF THREE CITIZENS BLJ MOTION TO GO INTO EXECU'T`IVE SESSION AT 5:20 P.M. WITH THE INTENTION TO COME OUT OF EXECUTIVE SESSION INTO WORK SESSION FOR TWENTY MINUTES BEFORE EVENING SESSION URC NOTE: WORK SESSION WAS HELD AFTER THE EVENING SESSION S. CERTIFICATION OF EXECUTIVE SESSION R-042396-10 HCN MOTION TO ADOPT RESO AT 7 P.M. URC EVENING SESSION T. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND is AWARDS NONE U. PUBLIC HEARINGS NONE V. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance to amend conditions on an existing Special Use Permit located at the intersection of Williamson Road and Summer View Drive, Hollins Magisterial District, upon the petition of Summerview Creekside. (Terry Harrington, Director of Planning & Zoning) 0-042396-11 BI,~T MOTION TO ADOPT ORD URC 2. Ordinance to rezone 1.0 acre from I-2 to C-2 and obtain a Special Use Permit in order to construct a used car lot, located at the intersection of West Main Street and Country Farm Road, Catawba Magisterial District, upon the petition of Randy Vest. (Terry Harrington, Director of Planning & Zoning) HCN MOTION TO POSTPONE UNTIL MAY 28, 1996 AT REQUEST OF PETITIONER URC 3. Ordinance authorizing a Special Use Permit to expand William Byrd High School, located at 2902 Washington Avenue, Vinton Magisterial District, upon the petition of the Roanoke County School Board. (Terry Harrington, Director of Planning & Zoning) 0-042396-12 13 HCN MOTION TO ADOPT ORD URC 4. Ordinance authorizing a Special Use Permit to expand an existing equipment sales and service establishment located at 7549 Williamson Road, Hollins Magisterial District, upon the petition of Ace Sales, Inc. (Terry Harrington, Director of Planning & Zoning) TWO CITIZENS SPOKE 0-042396-13 BL~T MOTION TO ADOPT ORD AND ADD CONDITION THAT OPERATING HOURS WILL BE 7 AM UNTIL 10 PM URC HCN ASKED THAT PMM Ii:EVIEW THE NOISE ORDINANCE AND REPORT BACK AND LOOK AT C-2 ZONING TO DETERMINE IF SOME THINGS SHOULD BE EXCLUDED AND PUT INTO ANOTHER CATEGORY 5. Ordinance authorizing a Special Use Permit to expand the existing church and school facilities, located on Williamson Road across from Brookside Shopping Center, Hollins Magisterial District, upon the petition of Shenandoah Baptist Church. (Terry Harrington, Director of Planning & Zoning) THREE CITIZENS SPOKE CONSENSUS OF BOARD TO POSTPONE UNTIL MAY 28, 1996, IN ORDER FOR BOARD MEMBERS TO TOUR THE FACILITIES AND W. NEW BUSINESS 1. Request from Cycle Roanoke Valley, Inc. to increase Financial Sponsorships Level for the 1996 Tour DuPont. 14 ECH RECEIVED BOARD CONSENSUS TO ADD ITEM A-042396-14 BIiT MOTION TO APPROVE SILVER LEVEL, X7,500, FROM ECON DEV BUDGET - URC THE FOLLOWING PUBLIC HEARING HAS BEEN CONTINUED BY THE PLANNING CONIlI~IISSION 1. Ordinance to rezone 88.53 acres from AG-3 to PCD, planned commercial development to allow commercial and recreational uses, located on the east side of the Blue Ridge Parkway at the north side of parkway bridge over the Roanoke River at Niagara Dam, Vinton Magisterial District, upon the petition of the Industrial Development Authority (Al Hammond) X. CITIZEN COMII~NTS AND COMMU1vICATIONS NONE Y. ADJOURNMENT TO MAY 9, 1996, AT 5 P.M. FOR A BUDGET WORK SESSION WITH THE SCHOOL BOARD AT THE SCHOOL ADM OFFICES AT 8:25 P.M., BIiT MOTION TO ADTOURN TO BUDGET WORK SESSION FOR ONE HOUR AND THEN TO MAY 9 1996, AT 5 P.M. FOR BUDGET WORK SESSION WITH SCHOOL BOARD AT SCHOOL ADM. OFFICES URC Z. COUNTY BUDGET WORK SESSION BEGAN AT 8:25 PM) KATHY CLAYTOIL 1[UMAN RESOURCES, PRESENTED SALARY SURVEY INFORMATION AND TEAM RECOMII~NDATIONS: -.$260,000 NEEDED FOR ADTUSTMENTS TO MARI~T AVERAGE -5% SALARY INCREASE TO REMAIN AT MARKET AVERAGE 15 HCN ASKED FOR NUMBER OF EMPLOYEES ABOVE AND BELOW THE AVERAGE. LBE ASKED FOR A COPY OF ALL INFORMATION ON SALARY SURVEY. LBE ASKED FOR COUNTY LINE BUDGET INFORMATION. B TASKED FOR REPORTS SHOWING PAYROLL FIGURES FOR COUNTY AND SCHOOLS AND 5°~ INCREASES, WITH AND WITHOUT FRINGES. CONSENSUS OF BOARD TO INCLUDE IN BUDGET NO MORE THAN 5% SALARY INCREASE FOR COUNTY AND SCHOOL PERSONNEL AND THAT ALL ADTUSTMENTS~ INCLUDING LONGEVITY, WILL BE INCLUDED IN THE 5% AMOUNT. BOARD DISCUSSED PRIOR 50/50 SPLIT OF REVENUE WITH SCHOOLS WHICH WAS $2.065M~ AND IF BPOL IS SPLIT 50/50 WITH SCHOOLS RECEIVING ADDITIONAL $230,000; TOTAL TO SCHOOLS WOULD BE 2.3M DDH AND BR WII.L PRESENT WORK SHEETS DETAILING THE SPLIT OF REVENUES. BRENT ROBERTSON, BUDGET MANAGER: -GAVE DETAILS OF REQUESTS FOR COUNTY CONTRIBUTIONS FROM SOCIAL SERVICE, I~IUMAN SERVICE, CULTURAL, EDUCATIONAL AND TOURISM AGENCIES -ADVISED THAT WORK SESSION HAS BEEN SCHEDULED FOR EVENING OF MAY 14, 1996 WITH THESE AGENCIES ADVISED THAT PUBLIC HEARINGS FOR PROPOSED BUDGET, CIP, AND BPOL INCREASES WII.L BE HELD MAY 28, 1996 -DISTRIBUTED UPDATED CALENDAR BL.T DECLARED WORK SESSION ADTOURNED AT 9x35 P.M. 16 C~mxxdg .af ~.~~x~~.e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA APRIL 23, 1996 ~wrswrraeQ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 pm.; ~; .,Public hearings are held at 7:00 p.m on the fourth Tuesday of each month:''Deviations from this schedule will be announced. ~; Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please confact the Clerk to the Board at (703) 772-2005. We request that you provide at least 48- hours notice so that proper arrangements may be made. THE FOLLOWING MEETINGS WILL BE HELD PRIOR TO THE 3:00 P.M. OPENING CEREMONIES IN THE FOURTH FLOOR TRAINING ROOM: I. EXECUTIVE SESSION WITH SCHOOL BOARD AT 1:00 P.M. pursuant to Code of Virginia Section 2.1-344 A (3) use of real property for public purposes or disposition of publicly held real estate; and (7) consultation with legal counsel pertaining to (a) contracts and (b) probable litigation. II. CERTIFICATION RESOLUTION III. BUDGET WORK SESSIONS (WILL START 10 MINUTES AFTER END OF EXECUTIVE SESSION) A. School Budget B. County Budget i A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: Dr. Michael Nevling Colonial Presbyterian Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring May 2, 1996 as Day of Prayer in Roanoke County. 2. Resolution of appreciation upon the retirement of Betty W. Dooley, Library Services. 3. Proclamation declaring April 21 - 27, 1996 as National Volunteer Week. 4. Proclamation declaring April 28 -May 5, 1996 as Soil and Water Stewardship Week. 5. Proclamation declaring May 5 - 11, 1996 as Drinking Water Week. 6. Proclamation declaring May 5 - 11, 1996 as Children's Mental Health Week and Green Ribbon Week. 7. Presentation of Award from the National Association of Development Organizations. a D. BRIEFINGS E. NEW BUSINESS 1. Adoption of Resolution authorizing the organization of Volunteer Fire Companies (Back Creek Fire Company and Read Mountain Fire Company), recognizing same for purposes of the "Line of Duty Act" and for certain immunities. (Paul Mahoney, County Attorney) 2. Adoption of Resolution approving the 1996/97 Roanoke Valley Resource Authority Budget. (Diane Hyatt, Director of Finance) 3. Request to approve funding for annual citizen satisfaction survey. (Anne Marie Green, Community Relations Director) 4. Request to approve Debt Policy. (Diane Hyatt, Director of Finance) 5. Request to approve Policy for use of unspent expenditure appropriations at year end. (Brent Robertson, Budget Manager) 6. Approval of Contracts for School and County employees. (Diane D. Hyatt, Director of Finance) a. Health Insurance b. Dental Insurance F. OLD BUSINESS G. REQUESTS FOR WORK SESSIONS 3 H. REQUESTS FOR PUBLIC HEARINGS I. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA 1. Ordinance to rezone 5 acres from R-3 to C-1 to allow commercial uses, located at the terminus of Burlington Drive adjacent to Friendship Manor, Hollins Magisterial District, upon the petition of Industrial Development Authority (Trent Development). J. FIRST READING OF ORDINANCES 1. Ordinance authorizing conveyance of an access easement to Kidd, Craighead, and Steele & Waldron across a portion of Starkey Park. (Paul Mahoney, County Attorney) K. SECOND READING OF ORDINANCES 1. Ordinance declaring a parcel of real estate identified as Roanoke City Tax Map No 5100427 located off McVitty Road in Oak Grove Farms to be surplus and accepting/rejecting an offer for the sale of same. (John Willey, Property Manager) 2. Ordinance declaring a parcel of real estate identified as Tax Map No. 76.05-3-6 located off Meadow Valley Circle in the Windsor Hills Magisterial District to be surplus and accepting/rejecting an offer for the sale of same. (John Willey, Property Manager) L. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals. 2. Roanoke Valley Stormwater Management Advisory Committee. 4 M. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII.L BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WII.L BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for March 12, 1996. 2. Confirmation of appointments to the Highway and Transportation Safety Commission, New Century Council's Quality of Life/Environment Committee and Education Committee, and Total Action Against Poverty Board of Directors. 3. Donation of drainage easement on Lot 5, Lost Mountain Subdivision. 4. Approval of Raffle Permit for Northside High School PTSA. 5. Request from the General Services Department to accept grant. from the Roanoke Valley Resource Authority for recycling expenses. 6. Approval of Raffle Permit for Green Valley Elementary School PTA. 7. Request from the Sheriff s Office to accept an increase in a grant from the Department of Criminal Justice Services for a Computerized Records Program. N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. CITIZENS' COIVIlVIENTS AND C011RMLJNICATIONS 5 P. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of March 31, 1996. 5. Reports of Claims Activity for the Self-Insurance Program. 6. Proclamations signed by the Chairman. 7. Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of March 31, 1996. S. Status report on efforts to preserve the state-owned Catawba Valley Farm. 9. Bond Project Status Report Q. WORK SESSION R EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) acquisition of property for economic development purposes and/or (5) discussion of prospective business or industry. S. CERTIFICATION OF EXECUTIVE SESSION 6 EVENING SESSION T. U. V. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS PUBLIC HEARINGS PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance to amend conditions on an existing Special Use Permit located at the intersection of Williamson Road and Summer View Drive, Hollins Magisterial District, upon the petition of Summerview Creekside. (Terry Harrington, Director of Planning & Zoning) 2. Ordinance to rezone 1.0 acre from I-2 to C-2 and obtain a Special Use Permit in order to construct a used car lot, located at the intersection of West Main Street and Country Farm Road, Catawba Magisterial District, upon the petition of Randy Vest. (Terry Harrington, Director of Planning & Zoning) 3. Ordinance authorizing a Special Use Permit to expand William Byrd High School, located at 2902 Washington Avenue, Vinton Magisterial District, upon the petition of the Roanoke County School Board. (Terry Harrington, Director of Planning & Zoning) 4. Ordinance authorizing a Special Use Permit to expand an existing equipment sales and service establishment located at 7549 Williamson Road, Hollins Magisterial District, upon the petition of Ace Sales, Inc. (Terry Harrington, Director of Planning & Zoning) 5. Ordinance authorizing a Special Use Permit to expand the existing church and school facilities, located on Williamson Road across from Brookside Shopping Center, Hollins Magisterial District, upon the petition of Shenandoah Baptist Church. (Terry Harrington, Director of Planning & Zoning) THE FOLLOWING PUBLIC EtEARING HAS BEEN CONTINUED BY THE PLANNING COMIVIISSION 1. Ordinance to rezone 88.53 acres from AG-3 to PCD, planned commercial development to allow commercial and recreational uses, located on the east side of the Blue Ridge Parkway at the north side of parkway bridge over the Roanoke River at Niagara Dam, Vinton Magisterial District, upon the petition of the Industrial Development Authority (Al Hammond) W. CITIZEN COMII~NTS AND CO1~~IlVIUNICATIONS X. ADJOURNMENT TO APRIL 30, 1996, OR MAY 7, 1996, FOR A BUDGET WORK SESSION AND TO ADOPT THE SCHOOL BUDGET s z APRIL 23, ~L996 - JOINT EXECIITIVE SESSION FOR BOA~tD OF SIIPERVISORS AND SC~TOOL BOARD County staff requests the Board to adopt a motion to enter into executive session within the provisions of the Virginia Freedom of Information Act as follows: 1) Discussion or consideration of the use of real property for public purposes, or the disposition of publicly held property, namely the Taylor and Bogeus properties, and Starkey Park in accordance with Section 2.1-344 A 3 of the 1950 Code of Virginia, as amended 2) Consultation with legal counsel and briefing by staff members pertaining to specific legal matters requiring the provision of legal advice by counsel, namely contracts with Moseley McClintock and Ronald M. Martin & Associates in accordance with Section 2.1-344 A 7 of the 1950 Code of Virginia, as amended. 3) Consultation with legal counsel pertaining to probable litigation, namely citizen challenges to funding decisions in accordance with Section 2.1-344 A 7 of the 1950 Code of Virginia, as amended. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON APRIL 23, 1996 RESOLUTION 042396-1 CERTIFYING EBECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix A OPY TES Brenda J. H ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Executive Session ACTION NO. ITEM NUMBER _, L~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 1996 AGENDA ITEM: Budget Work Session on the Upcoming Annual Budget for FY 1996-97. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a budget work session to discuss issues concerning the FY 1996-97 budget. Topics that are planned for discussion are as follows: • Joint work session with School Board Discussion of proposed School budget • County budget discussion Respectfully submitted, ,~-- Brent Robertson Budget Manager Approved by, , , c~,~ Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied O Eddy - - - Received O Harrison - - - Referred O Johnson - - - To O M~ - - - Nickens - - - c- i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 1996 PROCLAMATION DECLARING THURSDAY, MAY 2, 1996 A3 "A DAY OF PRAYER IN ROANORE COUNTY" WHEREAS, The National Day of Prayer is a tradition first proclaimed by the Continental Congress in 1775; and WHEREAS, in 1988, legislation setting aside the first Thursday in May of each year as a National Day of Prayer was passed unanimously by both Houses of Congress and signed by President Ronald Reagan; and WHEREAS, The National Day of Prayer is an opportunity for Americans of all faiths to join in united prayer to acknowledge our dependence in God, to give thanks for blessings received, to request healing for wounds endured, and to ask God to guide our leaders and to bring wholeness to our nation and its people. NOW, THEREFORE, We, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the day of Thursday, May 2, 1996, as A DAY OF PRAYER IN ROANORE COUNTY, and urge the citizens of Roanoke County to observe this day in ways appropriate to its importance and significance. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 1996 PROCLAMATION DECLARING APRIL 21 - 27, 1996 AS NATIONAL VOLUNTEER WEER IN THE COUNTY OF ROANORE WHEREAS, the foundation of a humane and just society is the people's willingness to work together for the common good, and local governments in America must constantly redefine ways to provide high-quality services to citizens while controlling costs; and WHEREAS, volunteers can help local governments maintain and expand existing programs without increasing taxes; and WHEREAS, our country's volunteer force consists of 89.2 million people; and in the County of Roanoke over 1500 individuals donate their time, skills and talents in such diverse areas as Fire and Rescue, Libraries, Social Services, Police, Parks and Recreation, Youth Haven II, and many Committees, Commissions and Boards; and WHEREAS, these men and women dedicate countless hours of unpaid time, resulting in substantial tax savings while maintaining a high level of service to our citizens; and WHEREAS, it is the duty of all of our citizens to honor our dedicated volunteers and celebrate the volunteer programs which contribute to the quality of life of communities throughout the Roanoke Valley. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim April 21 - 27, 1996, as NATIONAL VOLUNTEER WEER in Roanoke County, Virginia, and FURTHER, the Board of Supervisors expresses its deep '~ ~, ~ww~ appreciation and the appreciation of the citizens of Roanoke County for the many services provided by our volunteers, and urges our fellow citizens to invest their time, their talents and their energy by volunteering to help others. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 1996 PROCLAMATION DECLARING APRIL 28 - MAY 5, 1996 AS SOIL AND WATER STEWARDSHIP WEER WHEREAS, our well-being depends on the production of ample food, fiber and other products of the soil; and WHEREAS, the quality and quantity of these products depends on the conservation, wise use and proper management of soil and water resources; and WHEREAS, protection of our water from pollution depends on sound conservation practices; and WHEREAS, conservation districts provide a practical and democratic organization through which landowners take the initiative to conserve and make proper use of these resources; and WHEREAS, the conservation movement is carrying forward a program of soil and water conservation in partnership with many private and public organizations and individuals. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, in full appreciation of the value of our soil and water to the public welfare, and desiring to honor those who protect those resources, do hereby proclaim April 28 - May 5, 1996, in Roanoke County, as SOIL AND WATER STEWARDSHIP WEER. I~ ,r ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 1996 PROCLAMATION DECLARING MAY 5 - 11, 1996 AS DRINKING WATER WEER IN ROANORE COUNTY WHEREAS, 250 million people are using the same water resources that four million people did 200 years ago; and WHEREAS, only one percent of all water on earth may be used for cooking and the demand for water continues to grow but supplies do not; and WHEREAS, it is the responsibility of all of us to conserve water and protect it from hazardous pollutants for ourselves and for future generations; and WHEREAS, in 1992 National Drinking Water Week set in motion the "Blue Thumb Project," an international campaign to educate, motivate and support efforts toward stressing the importance of preserving our drinking water sources; and WHEREAS, the American Water Works Association plays an active role in the "Blue Thumb Project" encouraging localities to sponsor community activities highlighting the protection of this most precious natural resource; and WHEREAS, to celebrate Drinking Water Week and the completion of the Spring Hollow Water System, the County of Roanoke will hold an Open House at the Water Treatment Plant on May 18, 1996 from 10 a.m. to 5 p.m. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County do hereby proclaim May 5 - 11, 1996 in Roanoke County, Virginia, as DRINKING WATER WEER; and the Board encourages its citizens to '' attend the Spring Hollow Open House and to preserve and protect our drinking water supply for the future. ~~ ~ R '` ~d AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 1996 PROCLAMATION DECLARING MAY 5 - 11, 1996 AS CHILDREN~S MENTAL HEALTH WEER AND GREEN RIBBON WEER IN ROANORE COUNTY WHEREAS, a growing number of children are recognized as having mental, emotional and behavioral disorders, and one in twenty children and adolescents are severely emotionally disturbed (SED) ; and WHEREAS, members of the community lack information and understanding of these disorders, and the costs to these children, their families, and the community are exorbitant in dollars, lost potential, and heartache; and WHEREAS, there are many ways for adults to affect the youth of their communities as parents, grandparents, neighbors, friends, counselors, teachers, churches, and businesses; and WHEREAS, it is essential that everyone have access to education, information and training, and that children and their families be free from stigma when seeking services in the community; and WHEREAS, all children need to be recognized as welcomed, valued and productive members of their community; and WHEREAS, Children's Mental Health Week will be celebrated for the first time on a national basis with the theme of "One youth at a time"; and WHEREAS, the Roanoke Valley Parents and Children Coping Together have asked that the week also be designated as Green Ribbon Week, and are promoting the wearing of green ribbons as a visible show of support. ~ ~. ~~ ~P NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County do hereby proclaim May 5 - 11, 1996 in Roanoke County as CHILDREN~S MENTAL HEALTH WEER AND GREEN RIBBON WEER, and call upon our citizens to participate in the planned activities and show their support by wearing green ribbons. ACTION NO. ITEM NUMBER ~ "" rl AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 1996 AGENDA ITEM: Presentation of Award from the National Association of Development Organizations COIINTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a presentation of awards from the National Association of Development Organizations. It is their 1995 Innovation Award for the design workshops for the lands adjacent to the Blue Ridge Parkway. Steve Musselwhite, Len Boone, and Janet Scheid who participated in the workshop will be present for the recognition. Respectfully Submitted by: ~~~ /~~. Elmer C. Hodg County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Harrison Referred ( ) Johnson To ( ) Minnix Nickens ,~ w.. AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 1996 RESOLIITION 042396-2 AUTHORIZING THE ORGANIZATION OF VOLIINTEER FIRE COMPANIES, RECOGNIZING SAME FOR PIIRPOSES OF THE 'LINE OF DIITY ACT's AND FOR CERTAIN IMMIINITIES WHEREAS, by Resolution 42986-1-1 the Board of Supervisors recognized the existence of the following nine volunteer fire fighting organizations: Vinton Fire Company, Cave Spring Fire Company, Catawba Fire Company, Hollins Fire Company, Mt. Pleasant Fire Company, Clearbrook Fire Company, Bent Mountain Fire Company, Fort Lewis Fire Company, and the Mason Cove Fire Company; and WHEREAS, there are now eleven volunteer fire fighting organizations, namely Back Creek Fire Company, Read Mountain Fire Company, Vinton Fire Company, Cave Spring Fire Company, Catawba Fire Company, Hollins Fire Company, Mt. Pleasant Fire Company, Clearbrook Fire Company, Bent Mountain Fire Company, Fort Lewis Fire Company, and the Mason Cove Fire Company, serving Roanoke County, which have been formed in accordance with Section 27-8 of the 1950 Code of Virginia, as amended; and WHEREAS, the County hereby provides that said volunteer fire companies are deemed an instrumentality of the County in accordance with the provisions of Section 27-23.6 of the 1950 Code of Virginia, as amended, and enjoy all the benefits and immunities granted thereunder; and WHEREAS, for such volunteer fire companies to receive the benefits of the "Line of Duty Act" as provided in Section 2.1-133.5, et sea. of the 1950 Code of Virginia, as amended, recognition by the 1 r governing body of the County as an integral part of the County's official safety program is required; and WHEREAS, the County has always recognized the important contributions made by the members of each volunteer fire organization to the County and wishes to make available the benefits of the "Line of Duty Act" as hereinabove mentioned; and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, that the governing body does hereby approve the organization of the Back Creek Fire Company and Read Mountain Fire Company in addition to Vinton Fire Company, Cave Spring Fire Company, Catawba Fire Company, Hollins Fire Company, Mt. Pleasant Fire Company, Clearbrook Fire Company, Bent Mountain Fire Company, Fort Lewis Fire Company, and the Mason Cove Fire Company, such volunteer fire companies being organized pursuant to Section 27-8 of the 1950 Code of Virginia, as amended; and BE IT FURTHER RESOLVED that each volunteer fire organization in Roanoke County, Virginia, so recognized by the Board of Supervisors of Roanoke County, Virginia, shall enjoy all the benefits and immunities provided in Section 27-23.6 of the 1950 Code of Virginia, as amended. That the Board of Supervisors does fully recognize the contributions made to the County by the members of the volunteer fire companies. 2 .` On motion of Supervisor Minnix to adopt the resolution and delete second paragraph from bottom, second page, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Thomas C. Fuqua, Chief, Fire & Rescue 3 ~~ ACTION NO. ITEM NO. ' AT A REGULAR MEETING OF THE BOARD OF .SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 1996 AGENDA ITEM: RESOLUTION AUTHORIZING THE ORGANIZATION OF VOLUNTEER FIRE COMPANIES, RECOGNIZING SAME FOR PURPOSES OF THE "LINE OF DUTY ACT" AND FOR CERTAIN IMMUNITIES r'OUI`T'T'y ADMINISTRATOR' S COMMENTS : ~v~''~ ~~~n~ ~~~ This Resolution authorizes t Company and Read Mountain Fire Resolution is to allow these fire of the "Line of Duty Act" and immunities of Chapter 27 of the he recognition of Back Creek Fire Company. The purpose of this companies to receive the benefits to enjoy all the benefits and Code of Virginia. On April 29, 1986, the Board of Supervisors adopted a similar Resolution to benefit the other nine volunteer fire fighting organizations in the County: Vinton Fire Company, Cave Spring Fire Company, Catawba Fire Company, Hollins Fire Company, Mt. Pleasant Fire Company, Clearbrook Fire Company, Bent Mountain Fire Company, Fort Lewis Fire Company, and the Mason Cove Fire Company. On November 17, 1987, the Board recognized Back Creek Fire Company, but did not adopt a specific Resolution similar to the April 29, 1986, Resolution. On May 8, 1990, the Board authorized the execution of an agreement and the appropriation of public funds for the Read Mountain Fire Company. This action did not include the benefits contained in this Resolution. This Resolution provides that the members of any fire company or department or rescue squad which has been recognized by a resolution of the governing body of any county, city or town of this Commonwealth shall be eligible for the benefits of the "Line of Duty Act" as provided in Chapter 11.1 of Title 2.1 of the Code of Virginia. These benefits include payment of up to $50,000 to a member's beneficiary if death occurred in the line of duty. 1 .T r / This Resolution also deems the volunteer fire companies as "an instrumentality of the county," and as such "exempt from suit for damages done incident to fighting fires or providing rescue services." This immunity is authorized by the provisions of Chapter 2, Title 27 of the Code of Virginia. The adoption of this Resolution grants these valuable benefits to the County's volunteer fire companies, their members and their families, and signifies the County's continuing support and gratitude for their efforts. Staff recommends that the Board adopt the attached Resolution. Respectfully submitted, ,~.1^f~.'V'P~ Paul M. Mahoney County Attorney Action Vote No Yes Abs Approved ( ) Motion by Eddy Denied ( ) Harrison Received ( ) Johnson Referred Minnix to Nickens g:\ attorney\ f ireco.rpt 2 E- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 1996 RESOLUTION AUTHORIZING THE ORGANIZATION OF VOLUNTEER FIRE COMPANIES, RECOGNIZING SAME FOR PURPOSES OF THE "LINE OF DUTY ACT" AND FOR CERTAIN IMMUNITIES WHEREAS, by Resolution 42986-1-1 the Board of Supervisors recognized the existence of the following nine volunteer fire fighting organizations: Vinton Fire Company, Cave Spring Fire Company, Catawba Fire Company, Hollins Fire Company, Mt. Pleasant Fire Company, Clearbrook Fire Company, Bent Mountain Fire Company, Fort Lewis Fire Company, and the Mason Cove Fire Company; and WHEREAS, there are now eleven volunteer fire fighting organiza- tions, namely Back Creek Fire Company, Read Mountain Fire Company, Vinton Fire Company, Cave Spring Fire Company, Catawba Fire Company, Hollins Fire Company, Mt. Pleasant Fire Company, Clearbrook Fire Company, Bent Mountain Fire Company, Fort Lewis Fire Company, and the Mason Cove Fire Company, serving Roanoke County, which have been formed in accordance with Section 27-8 of the 1950 Code of Virginia, as amended; and WHEREAS, the County hereby provides that said volunteer fire companies are deemed an instrumentality of the County in accordance with the provisions of Section 27-23.6 of the 1950 Code of Virginia, as amended, and enjoy all the benefits and immunities granted thereunder; and WHEREAS, for such volunteer fire companies to receive the benefits of the "Line of Duty Act" as provided in Section 2.1-133.5, et seQ. of the 1950 Code of Virginia, as amended, recognition by the 1 .... ~_I governing body of the County as an integral part of the County's official safety program is required; and WHEREAS, the County has always recognized the important contributions made by the members of each volunteer fire organization to the County and wishes to make available the benefits of the "Line of Duty Act" as hereinabove mentioned; and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, that the governing body does hereby approve the organization of the Back Creek Fire Company and Read Mountain Fire Company in addition to Vinton Fire Company, Cave Spring Fire Company, Catawba Fire Company, Hollins Fire Company, Mt. Pleasant Fire Company, Clearbrook Fire Company, Bent Mountain Fire Company, Fort Lewis Fire Company, and the Mason Cove Fire Company, such volunteer fire companies being organized pursuant to Section 27-8 of the 1950 Code of Virginia, as amended; and BE IT FURTHER RESOLVED that each volunteer fire organization in Roanoke County, Virginia, so recognized by the Board of Supervisors of Roanoke County, Virginia, shall enjoy all the benefits and immunities provided in Section 27-23.6 of the 1950 Code of Virginia, as amended. That each volunteer fire organization in Roanoke County so recognized by the Board of Supervisors shall have the authority to appoint as many officers as such governing body may direct. That the Board of Supervisors does fully recognize the contribu- tions made to the County by the members of the volunteer fire companies. general.fireco.rso 2 r (~ ~`~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 1996 RESOLUTION 042396-3 APPROVING THE ROANORE VALLEY RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30, 1997 UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 25, 1996, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ending June 30, 1997. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 1997 for the Roanoke Valley Resource Authority as set forth in the March 25, 1996, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: 1 AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~~~ Brenda J. olton, Deputy Clerk Roanoke County Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Allan C. Robinson, Jr., Chairman, RVRA John R. Hubbard, CEO, RVRA Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council 2 F-~ ~ ~ ~ ROANOKE VALLEY RESOURCE AUTHORITY March 25, 1996 Mr. Elmer Hodge, County Administrator County of Roanoke 5204 Bernazd Drive Roanoke, VA 24018 Dear Mr. Hodge: On February 28, 1996, the Roanoke Valley Resource Authority approved its 1996-97 annual budget. The budget totals $10,282,455 and represents a 1 % reduction from the 1995-96 budget total. The Resource Authority will maintain the current disposal fees through June 30, 1997 of $50/ton for municipal waste and $55/ton for commercial waste. The Board of Directors and employees aze proud that we have been able to offer high quality service to the County at costs well below those originally projected. The budget also includes a $5/ton credit to the charter members along with the recycling grant program. Both the credit and the recycling grants will be eliminated in the 1997-98 fiscal year and you should, therefore, make the necessary plans in your operating budget. I am pleased to submit this annual budget in accordance with the Member Use Agreement for the Roanoke County Boazd of Supervisors approval. Attached is a summary of the budget and a comparison of the budget and the bond projections. A detailed budget is available if additional information is needed. The Resource Authority is committed to continuing the excellent service provided to the County and the other chazter members and we look forwazd to an exciting future. Sincerely, Allan C. Robinson, Jr. V Chairman of the Board ACR/mej Attachment ~1020hIoilins Road Roanoke, Virginia 24012 (540) 857-5050 Fax {540) 857-5056 ~~ F-~ ~~~ CATEGORY BOND F.Y.96/97 ACTUAL PROJECTION BUDGET WASTE GENERATION (Tons> Solid waste Generated Residential waste 82,300 82,280 commercial waste 109, loo 104,7?A Less: Additional Source Recycling Residential waste (5,200) (0) Commercial Waste (6.8001 (0) Solid Waste to the System 179,400 187,000 OPERATING Tipping Fee Revenue Requirement $ 10,796,000 $ 9,750,45s Interest Income 362,000 s00,000 Recycling Income & Miscellaneous -0- 32.000 Total Operating Revenues $ 11,158,000 $ 10,282,4ss OPERATING EXPENSES Landfill & Transfer Station $ 3,200,000 $ 2,679,584 Rail Expenses 1.766.000 1.s8s.440 Total Operating Expenses $ 4,966,000 $ 4,265,024 NET REVENUES AVAII.ABLE FOR $ 6,192,000 $ 6,017,431 DEBT SERVICE DEBT ~~~ $ 3,107,000 $ 2,932,431 DEPOSITS TO RESERVE ACCOUNTS Closure Fund $ 500,000 $ 500,000 Renewal & Replacements Fund Equipment Reserves $ 700,000 $ ~~~ Environmental Fund & Contingencies 130,000 130,000 Host Community Improvemetu 10,000 10,000 Property Value Protection 200.000 _~_ Total Deposits to R&R Fund $ 1,040,000 $ 1,040,000 HOST FEES $ 400,000 $ 400.000 EXCESS ~ ~ ~ $ 1,145,000 $ 1,14s,000 Il~TDErTTIJRE COV. TEST (.10 MIl~L) $ .37 .39 ADDITIONAL DEPOSITS TO RESIItVES Farther Site Devdopmmt $. 920,000 S 920,000 Interim & p~ D~vdopmeat 25,000 25,000 ~ ~ 200.000 200.000 dftionsi Deposits to Reserves Ad Total $ 1,145,000 $ 1,145,000 SOLID WASTE TII'PING FEES/(S1TON) RRestidential~~~) $ 57.33 $ 50 Commercial $ 62.33 $ 55 E-~ AT:~ M;i~.~T~~~ c~F T~ RQArc~x~ GALLEY xESO~RCE AUTxoR~rY FIELD: AT THE AUTFIQRITY OFFICES . , GN WEDNF,~DAY, FEBRUARY' 2$; 1996 RESOLUTION No. RA96-190-190 A RESOLUTION APPROVING THE AUTHORITY'S ANNUAL BUDGET FOR FISCAL YEAR 1996-97 AND AUTHORIZING SUBMITTAL OF SUCH BUDGET TO THE G0~'ERNING BODIES OF THE CHARTER MEMBER USERS FOR APPROVAL IN ACCORDANCE WITH THE TERMS OF THE ROANOKE VALLEY RESOURCE AUTHORITY MEMBERS USE AGF,EFM~NT BE IT RESOLVED by the Roanoke Valley Resource Authority that: 1. The fiscal year 1996-97 annual budget for the Roanoke Valley Resource Authority as set forth in the report and accompanying attachments by the Chief Executive Officer dated February 28, 1996, is hereby approved; 2. The Authority Chairman is authorized on behalf of the Authority to submit the fiscal year 1996-97 annual budget and bond comparison to the governing bodies of the Charter Member Users, being the County of Roanoke, the City of Roanoke, and the Town of Vinton, for approval in accordance with the requirements of the Roanoke Valley Resource Authority Members Use Agreement dated October 23, 1991, as amended. ATTEST: ~ 4%~ RVRA Board Secretary Mr. Kiser made a motion to approve resolution RA96-190 to approve the 1996-97 a~ual budget and authorize its submittal to the Charter Member Users for approval, ~. seconded by Ms. Hyatt, and carried by the following recorded vote: AYES: 1VIs. Hyatt, Mr. Kiser, Mr. Rand, Mr. Robinson NAYS: None ABSENT: Mr. Goodman, Mr. Porterfield, Ms. Schefsky `x. d ~I ~ ACTION NO. ITEM NUMBER ~"'°~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri123, 1996 AGENDA ITEM: Request to Approve 1996-1997 Operating Budget for the Roanoke Valley Resource Authority COUNTY ADMINISTRATOR'S COMMENTS: ~'~ ~ ~~r-~ BACKGROUND: On February 28, 1996, the Roanoke Valley Resource Authority adopted an operating budget for the year ended June 30, 1997. As specified in the Roanoke Valley Resource Authority's Members Use Agreement, this budget must now be approved by the Charter Member Users before it can be placed in effect. SUMMARY OF INFORMATION: On March 5, 1996, the Chairman of the Roanoke Valley Resource Authority submitted the attached approved budget for consideration by the Charter Member Users. The budget totals $10,282,455 and is funded generally through tipping fees. This budget maintains the current disposal fee of $50 per ton from municipal waste and $55 per ton for commercial waste. By maintaining the current disposal rates, the RVRA is able to maintain rates that are lower than those projected in the original feasibility study for the bond sale. Also included in the budget is a credit of $5 per ton for the Charter Members funded through the implementation agreement. This is the same credit that was available in 1995-96. The tipping fee credit will be eliminated after the 1996-97 fiscal year. Employee raises of five percent are included in this budget. FISCAL IMPACT: The Roanoke Valley Resource Authority budget will impact the County in several ways: 1. Tipping fees will remain at $50 per ton for municipal waste. Charter Members will continue to receive a tipping fee credit of $5 per ton in 1996-97. M:\finance\common\board\4-23-96.wpd April 17, 1996 ~\ 2. The County will continue to receive a host locality fee of $300,000 from the Resource Authority to compensate for the site of the Landfill within the County. 3. The County will continue to receive payment from the RVRA for providing accounting services. This amount is estimated to be about $30,000 for 1996-97. All of the above fiscal impacts are included in the 1996-97 proposed County budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the operating budget of the Roanoke Valley Resource Authority for the year ended June 30, 1997. SUBMITTED ~~~ ~. ~~ Diane D. Hyatt Director of Finance BY:APPROVED: ~ ` J~' Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To () Motion by No Yes Abs Eddy Harrison Johnson Minnix Nickens M:\finance\common\boazd\4-23-96.wpd April 17, 1996 c- ~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 23, 1996 RESOLUTION APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30,1997 UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 5, 1996, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ending June 30, 1997. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 1997 for the Roanoke Valley Resource Authority as set forth in the March 5, 1996, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. M:\finance\common\boazd\4-23-96.wpd April 17, 1996 ~-~ ROANOKE VALLEY RESOURCE AUTHORITY March 25, 1996 Mr. Elmer Hodge, County Administrator County of Roanoke 5204 Bernard Drive Roanoke, VA 24018 Dear Mr. Hodge: On February 28, 1996, the Roanoke Valley Resource Authority approved its 1996-97 annual budget. The budget totals $10,282,455 and represents a 1 % reduction from the 1995-96 budget total. The Resource Authority will maintain the current disposal fees through June 30, 1997 of $50/ton for municipal waste and $55/ton for commercial waste. The Board of Directors and employees are proud that we have been able to offer high quality service to the County at costs well below those originally projected. The budget also includes a $5/ton credit to the charter members along with the recycling grant program. Both the credit and the recycling grants will be eliminated in the 1997-98 fiscal year and you should, therefore, make the necessary plans in your operating budget. I am pleased to submit this annual budget in accordance with the Member Use Agreement for the Roanoke County Board of Supervisors approval. Attached is a summary of the budget and a comparison of the budget and the bond projections. A detailed budget is available if additional information is needed. The Resource Authority is committed to continuing the excellent service provided to the County and the other charter members and we look forward to an exciting future. Sincerely, (~ `~'~ c7 Allan C. Robinson, Jr. Chairman of the Board ACR/mej Attachment 1020 Hollins Road Roanoke, Virginia 24012 (540) 857-5050 Fax (540) 857-5056 .~ F-~ ~~~ CATEGORY BOND F.Y.96/97 ACTUAL PROJECTION BUDC'ET WASTE GENERATION (Tons) Solid Waste Generated Residential Waste 82,300 82,280 commercial waste 109, loo 104,720 Liss: Additional Source Recycling Residential Waste (5,200) (o) Commercial Waste Solid Waste to the System (6.8001 179,400 (Ol 187,000 OPERATING REVENUES Tipping Fee Revenue Requirement $ 10,796,000 $ 9,750,455 Interest Income 362,000 500,000 Recycling Income & Miscellaneous -0- 32.000 Total Operating Revenues $ 11,158,000 $ 10,282,455 OPERATING EXPENSES Landfill & Transfer Station $ 3,200,000 $ 2,679,584 585 440 1 Rail Expenses Total Operating Expenses ~66.OQ4 $ 4,966,000 . . $ 4,265,024 ~' ~S AVAILABLE FOR $ 6,192,000 $ 6,017,431 DEBT SERVICE DEBT SERVICE $ 3,107,000 $ 2,932,431 DEPOSITS TO RESERVE ACCOUNTS Closure Fund $ 500,000 $ 500,000 Renewal & Replacements Fund Equipment Reserves $ 700,000 $ ~°~ Environmental Fund & Contingencies 130,000 130,000 Host Community Improvement 10,000 10,000 property Value Protection Total Deposits to R&R Fund 2~-~ $ 1,040,000 --~=-- $ 1,040,000 HOST FEES $ 400,000 $ 400,000 EXCESS $ 1,145,000 $ 1,145,000 INDEN'I'[JRE COV. TEST (.10 MIN.) $ .37 .39 ADDITIONAL DEPOSITS TO RESFdtVES Further Site Development $. 920,000 $ 920,000 Interim & Post Devdopme~ 25,000 25,000 204L000 Recycliag Total Additional Deposits to Reserves ?pp=ppp $ 1,145,000 $ 1,145,000 SOLID WASTE TIPPING FEES/(S/TON) Residential (Municipal) $ 57.33 $ 50 Commercial $ 62.33 $ 55 E"~ AT ~ MFETi~fiG aF ROANOKE'VALLEY IZESOi,JRCE AUTHORITY .MELD AT TIE AUTHORITY OFFICES ON WF/DI~E~DAY FEBRUARY 28 16;:... RESOLUTION No. RA96-190 A RESOLUTION APPROVING THE ALTTHORTTY'S ANNUAL BUDGET FOR FISCAL YEAR 1996-97 AND AUTHORIZING SUBMITTAL OF SUCH BUDGET TO THE GOVERNING BODIES OF THE CHARTER MEMBER USERS FOR APPROVAL IN ACCORDANCE WITH THE TERMS OF THE ROANOKE VALLEY RESOURCE AUTHORITY MEMBERS USE AGREEMENT BE IT RESOLVED by the Roanoke Valley Resource Authority that: 1. The fiscal year 1996-97 annual budget for the Roanoke Valley Resource Authority as set forth in the report and accompanying attachments by the Chief Executive Officer dated February 28, 1996, is hereby approved; 2. The Authority Chairman is authorized on behalf of the Authority to submit the fiscal year 1996-97 annual budget and bond comparison to the governing bodies of the Charter Member Users, being the County of Roanoke, the Ciry of Roanoke, and the Town of Vinton, for approval in accordance with the requirements of the Roanoke Valley Resource Authority Members Use Agreement dated October 23, 1991, as amended. ATTEST: ~. ~~~ RVRA Boazd Secretary Mr. Kiser made a motion to approve resolution RA96-190 to approve the 1996-97 annual budget and authorize its submittal ~ to the Charter Member Users for approval, ~... seconded by Ms. Hyatt, and cazried by the following reco vote: AYES: Ms. Hyatt, Mr. Kiser, Mr. Rand, Mr. Robinson NAYS: None ABSENT: Mr. Goodman, Mr. Porterfield, Ms. Schefsky t-~ ~~_ ,:~.. e A-042396-4 ACTION # ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD A'T THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 1996 SUBJECT: Request for Funding for Annual Citizen Satisfaction Survey COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. This is one way to get an accurate reflection of the issues that our citizens are interested in. It also provides information on how well we are delivering County services. BACKGROUND INFORMATION: Last spring, the Board approved a request for funding a Citizen Satisfaction Survey.-- At that tjme, it was anticipated that a survey would be conducted annually, so that citizen attitudes and perceptions could be monitored and County operations adjusted accordingly. The survey conducted in May, 1995 showed a high satisfaction level for County residents, and provided information for individual County departments about the levels of service which are being provided. SUMMARY OF INFORMATION: Citizen surveys are an important and effective method for obtaining information about perceptions and beliefs. In order to be useful, they should be pretested and unbiased, a reasonable length, and an appropriate number of random respondents must be interviewed. While surveys may be conducted by mail, telephone interviews offer a fast and cost-effective method of interviewing residents, while providing anonymity to the respondents. They also provide control over who responds to the questions and a far greater response rate. The survey conducted last year was done by telephone by Martin Research, with 500 randomly selected, but statistically representative, households contacted. The questionnaire took ten minutes to complete, and the responses were tabulated by zip code, age and gender. The results provided a benchmark against which the County measured its provision of services and the satisfaction of our citizens. To be most effective, however, ~~ surveys should be conducted annually to track performance over a period of time. During the recent bond referendum campaign new concerns and issues were raised which should be studied and addressed. A survey provides the opportunity to obtain a statistically valid sample of citizen opinion and to determine how widespread these issues and concerns have become. The 1996 survey document, while similar in length and format to the previous one, should include questions to elicit this information. If this funding request is approved, staff will follow procurement procedures to hire a research firm to conduct the survey, preferably during late May and early June. FISCAL IMPACT: Aten-minute telephone survey of 500 households will cost $7500. Funds are available in the Board Contingency Account. ALTERNATIVES: 1. Approve the request to appropriate $7500 from the Board Contingency Account to fund a citizen satisfaction survey to provide information for the Board and staff on various operations and functions of County government. 2. Do not approve the request. RECOMMENDATION: Staff recommends approval of this request, so that the Board and Staff will have recent information to use in the decision making process. ~~ Anne Marie Green, APR Director, Community Relations ~~ ~~ ~' Elmer C. Hodge County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by H. Odell Minnix move staff recommenda- tion -Alternative #1 VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Anne Marie Green, Director, Community Relations Diane D. Hyatt, Director, Finance *,, ACTION NO. ITEM NUMBER ~"" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri123, 1996 AGENDA ITEM: Request to Adopt Debt Policy for the County of Roanoke COUNTY ADMINISTRATOR'S COMMENTS: This policy will formalize the various debt policies under which we have been operating for the past several years, as well as putting limits on the debt which we can incur. The policy measures our present position, which is excellent, and gives us guidelines for considering future capital projects. We should consider going beyond this policy in the future, by planning for a systematic funding of our capital reserve accounts. In the past, we have funded that from the sale of property, but 1 recommend that we begin allocating a portion of our unspent funds at the end of the year. Secondly, 1 want to request that 10% of the cost of the capital project be put into reserve before we hold a referendum. Just as families save for down payments on their homes, the County and Schools should put funds into a reserve account as a down payment on projects. This provides an incentive to save, and shows our citizens that we have planned and prepared before a referendum. BACKGROUND One of the measures of a fiscally well managed locality is the adoption of formal fiscal policies. Many localities are currently in the process of developing these policies, however few have actually adopted them. Staff plans to develop a series of financial policies beginning with the debt policy. The Board will also consider at this meeting the Year End Balance Policy. In future years, staff will bring forward other fiscal policies for the Board's consideration. The Board of Supervisors reviewed a draft of this debt policy in a budget work session during the February 27, 1996 meeting. At that time, the Board asked for the policy to be brought forward for adoption after review with our financial advisors, Wheat First Securities. SUMMARY OF INFORMATION: The attached debt policy formalizes the debt procedures that the Board has used for many years. The documentation of these procedures gives the rating agencies and County citizens the assurance that the issuance of debt is a well planned transaction. In addition, this document sets forth three ratios (outlined below) that will keep the County debt at an affordable level. m:\fmance\common\board\4-23-96c.rpt April 19, 1996 Whenever the County issues bonds, the rating agencies (Moody's and Standard & Poor's) review the County's ability to repay the debt. This ability is reflected in the rating that is assigned to the County. The County is currently rated Aa/AA by the agencies, which is the next to the highest rating offered. The main factor that deprives the County of the Aaa/AAA rating is our commercial /residential ratio. The rating agencies measure a locality's level of debt through three ratios: 1) Net debt per capita -This is the outstanding debt principal to be paid from general tax dollars (excluding debt paid from the water and sewer operations) divided by the population. The debt policy states that the County's net debt per capita should not exceed $1,500. Currently, the County's net debt per capita is $896. 2) Net debt to assessments -This is the outstanding debt principal as explained in 1) divided by the market value assessment of all the property (real and personal) located in the County. The debt policy states that the net debt to assessments ratio should not exceed $3%. Currently, the County's ratio is 1.82%. 3) Debt Service to general fund expenditures -This is the debt service (principal and interest) paid in a year divided by the total general and school expenditures. The debt policy states that the debt service to general fund expenditures ratio should not exceed 10%. Currently, the County's ratio is 6.32%. Net Debt is the amount of bonded debt that is payable from the general fund. The rating agencies are concerned about net debt because it is impacted by the citizens ability to pay, the tax rate, and the assessed values. The water and sewer debt (which is not included in net debt) is payable from the revenues of the water and sewer systems. A review of other localities policies show a close range of acceptable levels. The level should be set realistically with the intention of staying within that level. Attachment A is a comparison of other localities debt policy ratios and actual debt ratios. A comparison of the actual ratios shows that the County is very comparable with other AA and AAA localities. These ratios should be considered before any future debt can be planned. New debt will need to be planned to coincide with the retirement of existing debt and the growth in assessments so that these ratios are not exceeded. If the Apri12, 1996 bond referendum had been approved by the voters, the County would still have been within these ratios. Attachment B is a ten year history of the net bonded debt to assessment ratio and the net bonded debt per capita ratio, and a three year projection of these ratios. Attachment C is a ten year history of the General long term debt to General expenditures ratio, and a three year projection of these ratios. m:\finance\common\board\4-23-96c.rp[ April 19, 1996 FISCAL IMPACT: While the adoption of a debt policy has no immediate fiscal impact, the policy will help the Board measure future capital needs against a planned growth pattern. This process will help the Board balance capital needs with fiscal resources. STAFF RECOMMENDATION: Staff recommends adopting the attached debt policy. SUBMITTED BY: C,a~v Q .,~, ~-1 Diane D. Hyatt Director of Finance APPROVED: Elmer C. Hodge County Administrator Approved () Motion by Denied ( ) Received ( ) Referred ( ) To () No Yes Abs Eddy Harrison Johnson Minnix Nickens m:\finance\common\board\4-23-96c.rpt April 19, 1996 L:. ~ ~~ O U O _~ U Q c ~ c E a L ~ 7 ~ J Q U .C a~ 2 v d w N N t U a~ U C n`. O _T U 0 ~ a~ (0 O 7 ~ Q = v c ~ O y O U T U N a° m ~, ~ E a~i rn a ~~ Q mo O M J C Y O ~ C H O ~ .~ . 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A debt policy addresses the level of indebtedness the County of Roanoke can reasonably expect to incur without jeopardizing its existing financial position and to ensure the efficient and effective operation of the County. B. A debt policy also addresses the purposes for the types of debt that will be issued. C. The debt policy is to be used in conjunction with the Operating and Capital Improvements Budget, the Capital Improvements Program (CIP),and other financial policies. II. Standards A. National Federation of Municipal Analysts B. Government Accounting Standards Board C. Government Finance Officers Association III. Planning and Performance A. The planning, issuance and review of outstanding and proposed debt issuances will ensure that compliance with the debt policy is maintained. B. The County may issue debt for the purpose of acquiring or constructing Capital Projects including buildings, machinery, equipment, furniture and fixtures. C. Debt issuances will be pooled together when feasible to minimize issuance costs. D. The County will prepare and adopt annually a five year Capital Improvements Program to identify and establish an orderly plan to meet the County's infrastructure needs with all debt-related projects and the debt service impact upon operations identified. IV. Issuance Guidelines A. The County will not use short-term borrowing to finance operating needs, except in instances as described under Revenue Anticipation Notes. B. Long-term debt will be used in compliance with all aspects of the debt policy. C, The maturity of any debt will not exceed the expected useful life of the project for which the debt is issued. m:\finance\common\debt\policy.wpd April 18, 1996 M D. Each project proposed for financing through debt issuance will have an analysis performed for review of tax impact and future operating costs associated with the project and debt issuance. E. Net Debt as a percentage of Assessed Value will not exceed 3.0%. F. The Net Debt per Capita will not exceed a ratio of $1,500. G. General Obligation Debt Service as a percentage of General Governmental Expenditures will not exceed 10%. H. Debt ratios will be calculated each fiscal year in conjunction with the budget process and audit. At a minimum, all issuances of Debt require approval and appropriation of the proceeds by the Board of Supervisors with additional approvals, if applicable, indicated in the following types of debt. V. Bond Anticipation Notes A. The County may issue Bond Anticipation Notes (BANS) in expectation of General Obligation Bonds or Revenue Bonds when cash is required in order for the financed capital project to be initiated or continue or when long-term markets do not appear appropriate on a given date, but have a clear potential for improvement within 12 months. B. The County will issue BANs for a period not to exceed two years. C. No BANs will be rolled over more than one additional two year period. VI. Revenue Anticipation Notes A. The County's Fund Balance goal of 6.25% of General Fund Revenues was designed to provide adequate cash flow to avoid the need for Revenue Anticipation Notes (BANs). B. The County may issue BANs in an extreme emergency beyond the County's control or ability to forecast when the revenue source will be received subsequent to the timing of funds needed. C. The County will issue BANs for a period not to exceed the one year period permitted under the Constitution of Virginia, Article VII Section 10. m:\finance\common\debt\policy.wpd April 18, 1996 2 VII. General Obli ation Bonds g A. The Constitution of Virginia, Article VII Section 10, and the Public Finance Act provide the authority for a County to issue General Obligation (GO) Debt with no limit on the amount of GO Debt that a County may issue. B. The County may issue GO Debt for capital projects or other properly approved projects. C. All debt secured by the general obligation of the County must be approved by the Board of Supervisors and a public referendum, with the exception of Virginia Public School Authority (VPSA) Bonds and State Literary Fund loans which do not need approval by referendum. VIII. VPSA Bonds and State Literary Fund Loans A. School capital projects may be constructed with debt, either through VPSA Bonds or State Literary Fund Loans, with preference given to accessibility and interest rates. B. Approval of the School Board is required prior to approval by the Board of Supervisors. IX. Revenue Bonds A. The County may issue Revenue bonds to fund enterprise activities, such as water and sewer utilities, or for capital projects which will generate a revenue stream. B. The bonds will include written covenants which will require that the revenue sources are sufficient to fund the debt service requirements. C. Cost of issuance, debt service reserve funds and capitalized interest may be included in the capital project costs and thus are fully eligible for reimbursement from bond proceeds. X. Capital Acquisition Notes and Leases A. The County may issue short-term notes or capital leases to purchase buildings, machinery, equipment, furniture and fixtures. XI. Moral Obligation Debt A. The County. may accept a moral obligation for the payment of debt incurred by other agencies and agree to pay debt service when revenues of such agencies may prove insufficient to cover debt service. B. Payment of moral obligation debt service will be done when the best interest of the County is clearly demonstrated. Ce While such moral obligation support does not affect the debt limit of the County, the amount of bonds issued with the County's moral obligation should be controlled in order m:\finance\common\debt\policy.wpd April 18, 1996 3 ~- ~1 to limit potential demands on the County. There is no legal obligation, but the County is placing its good name and reputation on the line and there is every expectation that the County would make good any deficiencies when a default exists. XII. Disclosure and Communications A. The County will maintain good communications with bond rating agencies to inform them about the County's financial position by providing them the County's Comprehensive Annual Financial Report (CAFR) and Operating and Capital Improvements Budget. B. The County will follow the National Federation of Municipal Analysts and Government Finance Officers Association policy of full continuing disclosure. C. The County will disclose the preceding ten fiscal year's debt ratios in the Comprehensive Annual Financial Report. D. The County will disclose an estimate of the subsequent five fiscal year's debt ratios in the Operating and Capital Improvements Budget with an analysis of the impact, if any, moral obligation debt would have on the debt ratios. m:\finance\common\debt\policy.wpd April 18, 1996 4 ~~ AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, APRIL 23, 1996 RESOLIITION 042396-5 ESTABLISHING A POLICY FOR THE IIBE OF IINEBPENDED APPROPRIATIONS AT THE END OF EACH FISCAL YEAR WHEREAS, as a result of frugal management practices at both the departmental and administrative levels of County government, various County departments have completed the fiscal year with actual expenditures being less than budget appropriations; and, WHEREAS, any unexpended appropriation at the end of a fiscal year reverts to the general fund (or the fund in which the appropriation originated) for reappropriation in the following year, except for outstanding encumbrances and appropriations designated for capital projects; and, WHEREAS, the Board of Supervisors intends to adopt a policy to fund capital reserves and to provide incentives to reduce annual expenditures below appropriations while maintaining the high quality delivery of public services. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following policy for the use of unexpended appropriations at the end of each fiscal year is hereby adopted: County of Roanoke Policy for IIse of IInspent Expenditure Appropriations at Year End I. Background At the end of a fiscal year, unspent expenditure appropriations generally lapse and revert to a reserve or fund balance within the fund in which the appropriations originated. In some cases it is desirable to reappropriate a 1 ~ portion of these funds to allow for the completion of projects or purchases in process. The County provides for these instances by including wording in the Appropriation Ordinance that encompasses encumbrances, capital projects and school funds. II. Purpose This policy would establish guidelines to fund a capital reserve and to distribute unspent funds at year end to departments for needed expenditures. This additional funding will provide an opportunity for departments to invest in items that will assist them in meeting their service delivery objectives. Encouraging frugal management practices will provide a more flexible environment and allow innovative and efficient approaches to servicing our citizens. III. Performance Standard Departments will not engage in practices, for the purpose of solely generating savings, that will adversely affect the quality of service delivery, unless approved by the County Administrator and/or the Board of Supervisors. IV. Policy Guidelines A. When the County's accounts are closed out at the fiscal year-end, 60~ of the unencumbered expenditure savings from each departmental budget of the General Fund will be designated for reappropriation to that department in the following fiscal year. The remaining 40~ of the unencumbered expenditure savings will revert to the Capital Fund for future capital projects approved by the Board of Supervisors. B. Departmental requests for this reappropriation of funds will be evaluated and approved by the County Administrator on an item-by-item basis. C. These funds are "non-recurring"; therefore, the use of these funds can only be used for expenditures such as vehicle replacement, computers, renovations, training or other purposes that relate to the department's mission and do not require expenditures in future fiscal years. These funds cannot be used for salary increases, additional personnel, or expansion of services. 2. That this Policy shall be in effect for FY 1995-96, and subsequent fiscal years unless otherwise amended by the Board of Supervisors. On motion of Supervisor Nickens to adopt the resolution with editorial changes by Supervisor Eddy, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: i Brenda J. lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Brent Robertson, Budget Director Diane D. Hyatt, Director, Finance Policy Manual ACTION NO. ITEM NUMBER ~~ "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 1996 AGENDA ITEM: Policy to allow departments to retain a portion of their unspent budget at year end. COUNTY ADMINISTRATOR'S COMMENTS: Staff appreciates the Board's willingness to consider this policy, It will provide an incentive to save and thereby reduce the overall cost of government. The sharing of these savings will have additional benefits. The 60% portion retained by departments can be used for special projects that might otherwise be delayed. We are suggesting that the remaining 40 % be allocated to the capital reserve account. This provides a system to build a reserve for large capita/ projects. SUMMARY OF INFORMATION: Departmental operating budgets are annually approved by the Board of Supervisors at a level that will ensure a standard level of service delivery to the citizens of Roanoke County. At times departments will complete their fiscal year with actual expenditures less than budget appropriations by employing frugal and innovative management practices. The Board has agreed to adopt a policy that will provide incentives for reducing annual expenditures below appropriations. These incentives will allow funding of a capital reserve and for departments to invest in resources or innovative methods to maintain or improve the quality of service provided such as enhancing public information efforts, small capital replacement, or skills training. Based on discussions with the Board on February 27, 1996, staff has drafted a policy and resolution to formalize this process. At that time there was general agreement for allowing departments to keep 60% of their savings and return 40%. These funds are to be used for non-recumng items and will be reviewed by the County Administrator. The policy and resolution is attached for your review. STAFF RECOMMENDATION: Adopt the attached policy and resolution concerning the use of unspent expenditure appropriations at year end. ,.+ t ~ J Respectfull submitted, Brent Robe son Budget Manager A roved Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () ~dy - - - Received () Harrison - - - Referred () Johnson - - - To () Minnix - - - Nickens - - - 4~ " County of Roanoke Policy for Use of Unspent Expenditure Appropriations at Year End I. Background At the end of each fiscal year, unspent expenditure appropriations generally lapse and revert to a reserve or fund balance within the fund in which the appropriations originated. In some cases it is desirable to reappropriate a portion of these funds for the completion of projects or purchases in process. The County provides for these instances by including wording in the Appropriation Ordinance that encompasses encumbrances, capital projects and school funds. II. Purpose This policy establishes guidelines to fund a capital reserve and to distribute unspent funds at a year end to departments for needed expenditures. This additional funding will provide an opportunity for departments to invest in items that will assist them in meeting their service delivery objectives. Encouraging frugal management practices will provide a more flexible environment and allow innovative and efficient approaches to servicing our citizens. III. Performance Standard Departments will not engage in practices, for the purpose of solely generating savings, that will adversely affect the quality of service delivery, unless approved by the County Administrator and/or the Board of Supervisors. IV. Policy Guidelines A. When the County's accounts are closed out at the fiscal year-end, 60% of the unencumbered expenditure savings from departmental budgets of the General Fund will be designated for reappropriation in the following fiscal year. The remaining 40% of the unencumbered expenditure savings will revert to the Capital Fund for future capital projects approved by the Board of Supervisors. B. Departmental requests for this reappropriation of funds will be evaluated and approved by the County Administrator on an item-by-item basis. C. These funds are "non-recurring"; therefore, the use of these funds can only be used for expenditures such as vehicle replacement, computers, renovations, training or other purposes that do not require expenditures in future fiscal years. These funds cannot be used for salary increases, additional personnel, or expansion of services. m:\budget\mllpoli.cy ~, ~ ~..~ i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 1996 RESOLUTION ESTABLISHING A POLICY FOR THE USE OF UNEXPENDED APPROPRIATIONS AT THE END OF EACH FISCAL YEAR WHEREAS, as a result of frugal management practices at both the departmental and administrative levels of County government, various County departments have completed the fiscal year with actual expenditures being less than budget appropriations; and, WHEREAS, any unexpended appropriation at the end of a fiscal year reverts to the general fund (or the fund in which the appropriation originated) for reappropriation in the following year, except for outstanding encumbrances and appropriations designated for capital projects; and, WHEREAS, the Board of Supervisors intends to adopt a policy to fund capital reserves and to provide incentives to reduce annual expenditures below appropriations while maintaining the high quality delivery of public services. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following policy for the use of unexpended appropriations at the end of each fiscal year is hereby adopted: County of Roanoke Policy for Use of Unspent Expenditure Appropriations at Year End I. Background ~y At the end of a fiscal year, unspent expenditure appropriations generally lapse and revert to a reserve or fund balance within the fund in which the appropriations originated. In some cases it is desirable to reappropriate a portion of these funds to allow for the completion of projects or purchases in process. The County provides for these instances by including wording in the Appropriation Ordinance that encompasses encumbrances, capital projects and school funds. II. Purpose This policy would establish guidelines to fund a capital reserve and to distribute unspent funds at year end to departments for needed expenditures. This additional funding will provide an opportunity for departments to invest in items that will assist them in meeting their service delivery objectives. Encouraging frugal management practices will provide a more flexible environment and allow innovative and efficient approaches to servicing our citizens. III. Performance Standard Departments will not engage in practices, for the purpose of solely generating savings, that will adversely affect the quality of service delivery, unless approved by the County Administrator and/or the Board of Supervisors. IV. Policy Guidelines A. When the County's accounts are closed out at the fiscal year-end, 60% of the unencumbered expenditure savings from departmental budgets of the General Fund will be designated for reappropriation in the following fiscal year. The remaining 40% of the unencumbered expenditure savings will revert to the Capital Fund for future capital projects approved by the Board of Supervisors. B. Departmental requests for this reappropriation of funds will be evaluated and approved by the County Administrator on an item-by-item basis. C. These funds are "non-recurring"; therefore, the use of these funds can only be used for expenditures such as vehicle replacement, computers, renovations, training or other purposes that do not require expenditures in future fiscal years. These funds cannot be used for salary increases, additional personnel, or expansion of services. 2. That this Policy shall be in effect for FY 1995-96, and subsequent fiscal years unless otherwise amended by the Board of Supervisors. M;\budget\memos\ approp.pol A-042396-6 ACTION NO. ITEM NUMBER ~'~` ~ ~'' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri123, 1996 AGENDA ITEM: Approval of Health Insurance Contract for School and County Employees ~~~~ COUNTY ADMINISTRATOR'S COMMENTS: ~^ ~~ BACKGROUND: The County of Roanoke and the County of Roanoke Schools went through a bidding procedure for health insurance in 1995-96. The bid was awarded to Trigon Blue Cross Blue Shield with annual renewal options for 1996-97 and 1997-98. The health insurance contract is typically bid every third year as long as renewal rates are satisfactory. This renewal for 1996-97 will be the second year on the current contract. In 1995-96 the County and the Schools began offering a two tiered plan. The employees could choose between a comprehensive plan or a point of service plan. The point of service plan is the first step taken by the County into managed care and it has been very successful. In the first year, the County enrolled 33% of employees in this option and the Schools enrolled 42%. While there has been a slight learning curve for the employees, most are very pleased with the program. The County has an insurance committee that meets each year with our insurance consultant, Slabaugh Morgan White & Associates, to review the insurance program design, rate structure, and reserves. The insurance team is made up of representatives from Finance, Human Resources, Procurement, the Employee Advisory Committee, and the Schools. SUMMARY OF INFORMATION: The County of Roanoke and the County of Roanoke Schools have recently received the renewal rates from Trigon Blue Cross Blue Shield for continued health insurance coverage for the 1996-97 fiscal year. The Insurance team reviewed this renewal and the current program design with Julie White, of Slabaugh Morgan White & Associates. A separate report from Slabaugh Morgan White & Associates analyzing our insurance programs and the renewal rates is included in your packet. Julie White will be present at the meeting to answer any questions. The Insurance committee makes the following recommendations: m:\finance\common\board\4-23-96a.rpt April 17, 1996 ~'-L,~ Plan Design -The following changes are recommended to be effective July 1, 1996: 1) Increase dependent children coverage from age 23 to age 25, if full time student. This will have no impact on our next year's premium, and a minimal cost impact long-term. 2) Provide coverage on point of service plan as outlined in House Bi11442. This bill requires no referral by the primary care physician if a condition is diagnosed by the OB/GYN. No cost impact. 3) Change the prescription drug plan as follows: Current Proposed Brand Generic Brand Generic Retail (up to 34 day supply) $12 $5 $15 $5 Mail Order (up to 90 day supply) $17 $5 $15 $5 Retail Maintenance (up to 90 day $20 $8 $20 $5 supply) The above change in the drug plan is intended to encourage the use of mail order for maintenance drugs and the use of generic drugs. These changes will save the program approximately $63,380 per year, or 1% of our renewal rate. This change is reflected in the renewal rates. Contribution Rates -The renewal rates for 1996-97 are shown on Attachment A. Based upon the experience for last year, and the changes outlined above, the County will realize an increase of 7.2% in the monthly premium, and the School premiums will remain unchanged. With the changes this year, we will be able to equalize the County and School rates. In order to make the plans truly equal, the insurance committee recommends adding the Single Plus One Minor category to the County plan effective July 1, 1996, an option already part of the school plan. Although we have avoided adding any new categories in the past, we would like to take this opportunity to equalize the County and School plans. We should monitor this category for a period of time before we consider adding any additional categories. The 1995-96 County budget contains $1,308,032 for the County portion of insurance expense on County employees. The preliminary 1996-97 budget contains the same amount. If the County should need the maximum liability projected for 1996-97 under this self-insured plan, the County insurance reserve would pay an additional $280,000. Insurance Reserves -The County and the County Schools insurance plans are self- insured. The premiums are deposited into two separate funds (one for County and one for County Schools) each payday, but money is not paid to Trigon until claims are incurred and billed. If we have good experience, the money builds in the insurance reserves to be used to offset future rate increases. This reserve is funded by premiums from the County and County Schools and their employees. The goal is m:\finance\common\board\4-23-96a.rpt April 17, 1996 .. -~, ~. to keep sufficient but not excessive reserves to offset large rate increases. The status of the insurance reserves is shown in Attachment B. The insurance committee and our consultants are satisfied with the level of these reserves. FISCAL IMPACT: As outlined above, the amount included in the 1996-97 County budget will be the same as the amount included in the 1995-96 County budget ($1,308,032). If any additional funds are needed due to bad claims experience, these amounts will come from the County insurance reserve. The maximum amount of this liability is currently estimated to be $280,000. STAFF RECOMMENDATION: Staff recommends approving the attached renewal rates with Trigon Blue Cross Blue Shield. Informational packets will be distributed to the employees immediately in order to complete enrollment before the June payrolls. SUBMITTED BY: Diane D. Hyatt Director of Finance Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: G~~~au.~' c~ Elmer C. Hodge County Administrator ACTION Motion by: Motion by Harry C. Nickens to approve renewal of contract VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance Kathy Claytor, Human Resources Dr. Deanna Gordon, Superintendent, Roanoke County Schools m:\finance\common\board\4-23-96a.rpt April 17, 1996 • Attachment A r County of Roanoke and County of Roanoke Schools Trigon Blue Cross Blue Shield Health Insurance Renewal Rates Monthly County Employee Premium Bene at Portion County Rates: 1996-97 Basic Comprehensive Plan Subscriber only Subscriber + 1 minor Family OR Point of Service Plan Subscriber only Subscriber + 1 minor Family 1995-96 Basic Comprehensive Plan Subscriber only Family OR Point of Service Plan Subscriber only Family School Rates: 1996-97 Basic Comprehensive Plan Subscriber only Subscriber + 1 minor Family OR Point of Service Plan Subscriber only Subscriber + 1 minor Family 1995-96 Basic Comprehensive Plan Subscriber only Subscriber + 1 minor Family OR Point of Service Plan Subscriber only Subscriber + 1 minor Family 180.86 148.68 32.18 269.32 159.88 109.44 450.20 275.18 175.02 162.80 148.68 14.12 242.20 159.88 82.32 406.00 275.18 130.82 168.70 136.52 32.18 409.94 234.92 175.02 151.84 136.52 15.32 368.96 234.92 134.04 ""'~~ 180.86 148.68 32.18 269.32 159.88 109.44 450.20 275.18 175.02 162.80 148.68 14.12 242.20 159.88 82.32 406.00 275.18 130.82 180.32 265.07 458.01 162.29 238.57 412.22 148:14 155.62 208.01 146.97 155.62 208.01 32.18 109.45 250.00 15.32 82.95 204.21 04/11/96 insuranc\BCBS9697.WK4 . -. Attachment B County of Roanoke and County of Roanoke Schools Analysis of Health Insurance Reserves County Reserves Estimated total reserve at June 30, 1996 $1,202,400 Less Amount Reserved for IBNR (Incurred but not reported claims) (326,600) June payroll withholdings for July premiums (165,700) (492,300) Estimated reserve in excess of claims at June 30, 1996 710,100 Estimated usage for 1996-1997 premiums (280,000) Estimated balance in reserve at June 30, 1997 $430,100 School Reserves Estimated total reserve at June 30, 1996 $2,500,000 Less Amount Reserved for IBNR (Incurred but not reported claims) (590,000) June payroll withholdings for July premiums (350,900) (940,900) Estimated reserve in excess of claims at June 30, 1996 1,559,100 Used in 1996-97 School operating budget (600,000) Reserve for anticipated additional enrollment (265,000) Estimated usage for 1996-1997 premiums (235,000) Estimated balance in reserve at June 30, 1997 $459,100 ~~L.~ 04/10/96 m:\common\insurance\9697RESV.WK4 ~~ COUNTY OF ROANOKE AND ROANOKE COUNTY SCHOOLS 1996-97 RENEWAL REVIEW APRIL, 1996 PREPARED BY - . ~ MORGAN & A s s o c i a t e s 1 1 1 COUNTY OF ROANOKE AND COUNTY OF ROANOKE SCHOOLS ~ 996-97 Rene wa/ Re vie w Background: Slabaugh Morgan White & Associates (SMW) conducted an analysis of the 1996-97 renewal of the medical program. This review evaluated the projected claims costs, proposed retention expenses, reinsurance fees and maximum liability rates of the Comprehensive and Point-of-Service plans. Thorough evaluation of afl underwriting assumptions used to project costs was especially important this year due to the introduction. of the Point-of-Service plan as an option to employees effective July 1, 1995. Summary of Review: Each component of the renewal underwriting analysis was examined to determine the appropriateness of each fee or underlying assumption used to develop projected costs. The highlights of our findings on the Trigon BlueCross BlueShield administered plans are as follows: 1. Enrollment: The Point-of-Service (POS) plan made available for employees to select proved to be an attractive option for the workforces. More than 38% of employees elected the POS plan effective July 1, 1996. The County enrolled 33% of employees in this option while 42% of the School's employees selected POS. 1 Overall enrollment in the medical plans also increased 5.2% for a total participation of 2,091 employees. Enrollment is summarized as follows: 1 2. Financial Summary of Plans: The financial condition of the combined plans is good. As of February 29, 1996 the plan is $220,841 or 5.5% below the maximum liability limit. A summary of the twelve months ending January 31, 1996 and the first eight months of the 1995-96 plan year is included in this report. 1 February, 1995 688 1,300 1,988 F_e bru ry a , 1 996 _ _ _ _ _ ____ __ Comprehensive - ------ __ 484 797 ~ ,2g 1 __ POS _ ----- ----- _ _2_3_9_(33.1 % ) _ 5 7 1 ( 4 1.7%) 810 (38.7%)- Total _ _ 723 _ _ _ _ _ --- 1,368 ----------- 2,091 ~ ' COUNTY OF ROANOKE AND COUNTY OF ROANOKE SCHOOLS ~ 996-97 Rene wa/ Re vie w 3. Retention Ex ense and Risk Reinsurance Fees: A p ( ) s detailed in this report Trigon proposed an increase of 2.3% in retention expenses and a decrease in risk fees of 8.7%. Trigon's overall proposed change in these fees generates an estimated decrease to the County and Schools of 525,1 17 or 3%. ' The retention expense increase is below the Consumer Price Index for this same period. Reinsurance or risk fees are competitive in the marketplace. We recommend accepting charges as proposed. 4. Proposed Rate Increase: Trigon BlueCross BlueShield originally proposed a 7.4% rate increase for the combined group. SMW evaluation indicated an overall 3.9% increase would be more appropriate After negotiations we have agreed to the 3.9% increase for the combined Comprehensive and Point-of-Service plans. This reduction in the maximum liability limit is a potential savings to the County and Schools of 5213,257. This increase assumes no changes to the present plan designs. As indicated on the Underwriting Analysis included in this report, Roanoke County's needed rate increase is 9.7% versus .7% for Roanoke Schools. The present rates ' for Roanoke County are lower than the Schools. Our analysis indicates costs should be the same for both the County and the Schools. By restructuring the rate increase this can be accomplished. i 5. Plan Design: In response to coverage and cost issues identified by the Insurance Committee the following plan design changes are recommended to become effective July 1, 1996: • Increase dependent children coverage from age 23 to age 25, if full-time student. No cost impact. • Provide coverage on POS plan for treatment by OB/GYN as detailed in House Bill 442. This bill requires no referral by the primary care physician if a condition is ^ diagnosed and subsequently treated by the OB/GYN. No cost impact. 1 1 1 i 1 U 1 1 1 COUNTY OF ROANOKE AND COUNTY OF ROANOKE SCHOOLS ~ 996-97 Rene wa/ Re vie w • Change prescription drug card program to: Current Proposed Brand/Generic Retail (up to 34-day supply) $12/$5 $15/$5 Mail Order (up to 90-day supply) $17/$5 $15/$5 Retail Maintenance (up to 90-day supply) $20/$8 $20/$8 Cost Impact: 1 % decrease or $63,380 6. Performance Guarantees: We recommend revising the present performance guarantee agreement to include a "customer satisfaction scorecard". This scorecard will enable the insurance committee to provide feedback on service provided by the Trigon account team. Trigon will continue to place 10% of the administrative fee at risk for their ability to meet pre-defined service standards. Details on the current and proposed changes are included in this report. 7. Recommended Maximum Liability Rates: We advise implementing the three plan design changes detailed in this report. Incorporating these changes would require an overall rate increase of 2.9% versus the 3.9% with no plan design revisions. Annual projected revenue required would be $6,275,982 which is an estimated increase of $176,874. Based on our analysis of the actual cost of the program, we advise separate rate increases for the County and Schools be implemented. This would establish the same monthly premium rates for both entities. The maximum liability rates, therefore would be increased 8.3% for the County and decreased slightly (.04%) for the Schools to generate the overall needed increase of 2.9%. 8. Membership Categories: Presently the County and Schools enroll employees and dependents in different rating categories. The County offers two rate tiers: Employee Only and Employee plus Family. The Schools has a three tier pricing structure which includes an Employee plus one minor rate. We recommend the County adopt the same rating categories as the Schools by adding the one minor rate. There is no cost impact to making this change. 3 1 COUNTY OF ROANOKE AND COUNTY OF ROANOKE SCHOOLS 7996-97 Renewal Review 1 ' 9. Employee Contribution Rates: As discussed the monthly premium rates used to calculate the maximum financial liability of the plans are recommended to be the same for the County and Schools which means different increases for the County and Schools will be implemented. We also support charging identical employee contribution rates for both entities. ' 10. Financial Guarantees for 1997-98 Plan Year. In addition to the reduced rate increase, SMW negotiated with Trigon for guarantees on the rate of increase in expenses for the next plan year. Trigon agreed to the following: ' • Administrative fees will not increase more than the lessor of CPI or 5°0. • Maximum liability rates will increase no more than 8%. It has once again been my pleasure to work with the Roanoke County and Roanoke County Schools in the evaluation and analysis of your employee group medical program. Respectfully submitted, ~~r~ Jul D. White Pri ipal Slabaugh Morgan White & Associates April, 1996 O O z Q 1~ O 'O ~''~ V ~ ~a W Y ' O ~ Z ~ Z '0 L ~ ~~ ~o ~ ~~ 'Z 1 V ~ 00 oo ~n .- ~ ~m rn O ~- c0 ~n o ~ ~ O 00 O N N 00 ~ CO ~ - N CO O O I~ ~ 00 M ~N ~ r r r- I~ U Lfl ~ ~ ~ ~ Ln CO ~ ~ ~ ~ N CO N O CO O~ tS~ O M rn LL7 ~ N 0~ t,a i` ~' M M r- W M M O~ •~ ~ t!1 + ~ r- N Cfl I~ Ln N CO N 00 Cfl Ln N M p I~ V O ~ f~ N N ~ N vy N M O M CO _~ ~,- ~ ~ C1 ,~ ~''~ ~ O° d' O I~ M CO n I~ n ,~, M M ~ O O '' ~ ~ ~ ~ _ M ~ ~ ° ~ M rn ~ M N ~ ~- M i~ N ~ ~ M CO n N In ~ O M M N r- I~ N ~ ~ c~j ~ ~ rn o ao r oo r- rn ~ O CO N CO CO M M ct ~ .c N ~ ~ 00 Op ~ =_ N ~- N M ~ N O -O O v N Cfl ~ 00 O N N N N I~ O N o M M ~t ~ to O 00 Ln M N M~ a c0 r o0 00 ~ co r- c r' N ~- O ~ N f~ .Q O v r- tf) ~ ~ c0 O O) ~- r- N Ln M o N N d' ~ i~ 00 ~ ^ d' N d' r- ~ ~ M I~ ~ I~ ~ 00 00 O CO M O n .- Op ~ ~ I~ M e- ~ O ~ ~ ~ ~I~I~10 ~i i i~ M CO Ln N M CO M "- N ISM CO M r- ~ 0 0~ M M N M C1' CO ~ m .. w : I~ tf) 00 M 0p LO I~ o _ . ~ N M G M Lf) n M O C 'i n ~ N 00 O N ~ ~ '- ~ !~. ~ : ~ N I~ ~ ~ d' M v ~~ RS ' O O '~ O ~ O~ v n O N~~ to tn~ ~. N }~ .- o O N : O M r- r- in ~ ~ t ~ tN v > O ~- r. r- ~ M ~ M M M li) ~ ~ .- ~ ~ t~ r- D N d' O O H ~ O <'') 00 ~ N CO M ~ ~ N M IA M~ r O', {~j? N ~ M tc) M M G~ 4 . M~~ N M ~ C3' (~' ~ n M M ~ r- to v} N v> v> ~ G.~` ~ 4. N ~- M n N N O s* N ~ ~ ~ ~ C> C > Ln ~ ~ N CO I~ 00 ° .- M O t C) i. ~ O ~ Go- ~ ~ O n O M . r- 00 M N ',~ M Cfl O '~ M .- ~ ~ -C O N ~ n Q - ~ vs v> u• i~> O N _ d? v. ~ ~ -~ ~ a r- r- v~ : ~ ~: o N ~N ~ ~~ ~ ~ ~~ _ CO ~ t ~ N = .~.~ U -O U ~ _ m ~ ~+ O~ t +~ Q O ~ y. X N /~ V/ O N ~ ~ V Q ~ '~ U _ ~' ~ t V W N~ 0 ~ ~~ O w C J~ O~ U~ O X C O Q O O E c0 N O '+• W ~ U ~ r O~ U i L .O X ~ W O O + O N C_ ~O C '~ C O O X c06 co w O J O~~ C ~ C C ..~~ O N N O ca ~ ~ ~ ~ '~ •O •~ ~ X c6 tv W ~- U OC ~ F-- ~ m ~ _ ~i?U~~F-~~o~0 COUNTY OF ROANOKE AND COUNTY OF ROANOKE SCHOOLS Underwriting Ana/ysis For Ju/y ~, X996 through June 30, X997 1. 1995-96 Maximum Liability 52,179,428 53,919,680 56,099,108 2. Experience-related claims (adjusted for benefits, enrollment, excess claims and facility discounts) 51,677,492 52,744,898 54,422,390 3. Projected Claims (8.0% annual trend factor) 51,871,308 53,068,276 54,939,584 4. Reinsurance Fees 5140,723 5221,220 5361,943 5. Retention 5161,454 5298,793 5460,247 6. Minimum Premium Margin 5217,348 5358,829 5576,177 7. Projected Maximum Liability for 1996-97 52,390,833 53,947,118 56,337,951 8. Rate Increase 9.7 % .7 % 3.9 MORGAN 6 ~ ~ T ~~ O N t O M V N Ltd N ,~ O 3 O V ~ ~ O N O O ~ ~ ~ _A ~ O ~ am= c ~ y ~, i C ~ w ~_ C V .~ O .;~ .C> via ~ a=i y o~~ ' ~ c O T •O V ~C G ~~ I O x p I ~ ~~ t I I ~~ 1 I t i I i i i ~ i i i i ~ i i r i rn 0 z rn m Q rn rn ~ a m 0 Z Q op 8 p p p OD t0 ~t N O O O O O S u' O S (O C' N O .- .- ~ r ~ O O O O O ROANOKE COUNTY AND ROANOKE COUNTY SCHOOLS ' Retention Expense and Risk Fee Summary 1 I~ 1 Retention: Fees for administration, contribution to reserve (profit) and state premium tax are included in this expense. The fees and the annual projected costs compare as follows: 1995-96 Plan Proposed 1996.97 Year Calendar Year Increase Enrollment Comprehensive 2,013 1,284 Point-of-Service 0 801 Administrative Fees Comprehensive $12.08 $12.44 + 3 Point-of-Service $15.50 $15.96 + 3% Reserve Charge 2.0% 2.0% 0 Premium Tax .75% .75% 0 Annual Retention Expense* $438,342 $448,310 +2.3% * Assumes medical/drug claims of $5,020,000 and January, 1996 enrollment for both plan years. Risk Fees: These charges include specific stop-loss reinsurance premium and the minimum premium fee. Under the specific stop loss arrangement individual claims paid in excess of $75,000, are not charged to Roanoke County and Roanoke County Schools' healthcare plan. The minimum premium charge reflects the risk to reinsure the aggregate cost of the medical plan. Annual fees compare as follows: 1995.96 Plan Year Proposed 1996.91 Plan Year Increase Specific Stop Loss Charge 7.6 % 8.2 % 7.9 Minimum Premium Charge 1.7% .5% (-70.6%) Annual Reinsurance Premium * $403,970 $368,885 (8.7%) Assumes Medical C/aims = $4,192, 500 Assumes Drug Claims = $ 827,500 Total Fixed Charge Comparison 1995-96 Plan Year 1996-97 Plan Year $842,312 $817,195 Trigon BlueCross BlueShield is proposing an overall estimated decrease in fees of $25,117 or 3%. 8 ROANOKE COUNTY AND ROANOKE COUNTY SCHOOLS Recommended Benefit A/ternatives Effective Ju/y x,1996 1. Increase dependent children coverage from age 23 to age 25, if full-time student. No adjustment in renewal rates 2. Provide coverage for treatment by OB/GYNs as detailed in House Bill 442. (i.e., no referral required if OB/GYN diagnosis a condition) No change in renewal rates 3. Promote use of mail order for prescription drugs (especia//y maintenance medications) and change plan design as follows: Current Revised Brand/Generic Retail ~ 12/5 S 15/S5 Mail Order $17/S 5 S 15/$ 5 Retail Maintenance S20/S8 $20/8 Cost impact: ~ % decrease in maximum liability rates 063,380) 9 ' ROANOKE COUNTY AND ROANOKE COUNTY SCHOOLS X996-97 Proposed Performance Guarantees CI! IJ 1 J Performance Standard Goal Percent of Administrative Fee at Risk Current Proposed 1. Dollar Accuracy 99% 2% 2% 2. Claims Accuracy 97% 3% 2% 3. Claims Processing Turnaround Time 98% in 30 days 2% 2% 100% in 45 days 4. Membership ID Cards Issued 90% in 7 days 1 % 1 99% in 14 days 5. Written Inquiry Processing 98% in 21 days 1 % 0 100% in 45 days 6. Telephone Calls -------------------------------- Average Wait Time -------------- < 30 seconds ------ 1 % ------- 0 -------------------------------- Lost Ca// Ratio -------------- < 10% or less ------ ---o--- 7. Customer Satisfaction Scorecard Assessed 0 3 /o quarterly. Fourth quarter all ratings must be 3 or higher (see form attached) ' 1 0 MORGAN ROANOKE COUNTY AND ROANOKE COUNTY SCHOOLS Customer Satisfaction Scorecard Very Average Very Satisfied Dis satisfied Overall Satisfaction with... 5 4 3 2 1 1. Your Account Management Team ~ ~ ^ ^ ^ responsiveness, problem resolution, knowledge 2. Customer/Claim Services ~ ~ ~ ~ a • Enrollment processing capabilities • Timeliness and accuracy of _ ID cards • Responsiveness • Knowledge • Problem resolution • Timeliness of claims • Accuracy of claims processed 3. Reporting ~ ^ ^ ~ a Timeliness, accuracy, quality, usefulness 4. Managed Care Programs ~ ~ ~ ^ ^ • Utilization Review • Case Management • Network Management 5. Communication Materials ~ ^ ^ Benefit booklets, enrollment material, newsletter articles 6. Overall Satisfaction Level ^ D ~ ^ 1 1 MORGAN C ~J C A-042396-7 ACTION NO. ITEM NUMBER ~ ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri123, 1996 AGENDA ITEM: Approval of Dental Insurance Contract for School and County Employees COUNTY ADMINISTRATOR'S COMMENTS: ~"~" ""~ BACKGROUND The County provides dental insurance for School and County employees. Effective July 1, 1994, the County allowed School and County retirees to participate in the program on the understanding that they would pay the entire amount of their premium and that their experience would not cost the County any additional money. During the last year's renewal, staff told the Board that the retirees claims experience is significantly higher than the active employees and we suggested monitoring this activity for another year. The County has an insurance committee that meets to review the dental insurance renewals. This committee is made up of representatives from the Finance department, Procurement, Human Resources, the Schools, and a representative from the Employee Advisory Committee. SUMMARY OF INFORMATION: The claims experience for the retirees continues to be higher than the active employees, and the number of retiree participants has increased from 79 to 139 in one year. This group will continue to grow rapidly from year to year. The Insurance Committee recommends breaking out the retirees into a separate group with their own rate structure. In this way the County will not be subsidizing the retirees dental insurance. The premiums for this two tiered approach are shown in Attachment A. The retirees would have a rate increase of 15% and the active employees would have a rate increase of 0.6%. Since the retirees pay the entire premium, this method would save the County $3,390 that would otherwise be used to supplement the retirees dental insurance. m:\finance\common\board\ April 15, 1996 ~~ FISCAL IMPACT: The 1995-96 budget contains $122,000 for County employees and $261,000 for School employees. These amounts will remain the same for 1996-97. STAFF RECOMMENDATION: Staff recommends approving the attached renewal rates with Delta Dental of Virginia. SUBMITTED BY: ~~ ~ . ~~~ Diane D. Hyatt Director of Finance Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: ~~"u.~ 4~ e~`~ Elmer C. Hodge County Administrator ACTION Motion by: Motion by Bob L. Johnson to approve renewal of contract VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance Kathy Claytor, Human Resources Dr. Deanna Gordon, Superintendent, Roanoke County Schools m:\finance\common\board\ April 15, 1996 .~ .. County of Roanoke and County of Roanoke Schools Renewal of Dental Insurance Rates 1996-97 Rates Active Employees Employee Employee + One Family Retirees Employee Employee + One Family 1995-96 Rates Active Emnlovees Employee Employee + One Family Retirees Employee Employee + One Family "~,C~ Attachment A Total County Employee Premium Contribution Contribution $17.32 $12.68 $4.64 28.32 15.40 12.92 49.28 22.12 27.16 19.80 0.00 19.80 32.36 0.00 32.36 56.35 0.00 56.35 17.22 12.58 4.64 28.14 15.22 12.92 49.00 21.84 27.16 17.22 0.00 17.22 28.14 0.00 28.14 49.00 0.00 49.00 04/17/96 insuranc\BCBS9697.WK4 ACTION NO. ITEM NO. t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 1996 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for May 28, 1996. The titles of these ordinances are as follows: 1) An ordinance to rezone 5 acres from R-3 to C-1 to allow commercial uses, located at the terminus of Burlington Drive adjacent to Friendship Manor, Hollins Magisterial District, upon the petition of Industrial Development Authority (Trent Development). MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. ~'- i 2 STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for Mav 28. 1996. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item 1, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by Eddy Harrison Johnson Minnix Nickens No Yes Abs COUNTY OF ROANOKE DEPT . OF PLANNING AND ZONING 3738 6rambletcn Avg. S'.'/ P.O. box 29800 • Roanoke, VA 24018 (703) 772-2068 FAX (703} 772-2030 a~, y-Z-Z~ ~1 -: .' For staf,•' use only ~~~~~ Check type of application filed (check all that apply}: ® REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: Industrial Development Authority of Roano'.<e County Phone: (~04) 774- Address: P.O. Box 20068, 1919 Electric Rd. , Roano'.{ VA Zip Code: 1197 24018 Owner's name: ~ hone: Address: See attached sheet Zip Code: ` Locatio f pr erty: ~ Tax ap Number: See attached sheet ~ "' ^ // a ac s $ ~ isterial District: / See attached sheets 1 Community Planning Area: Size of p~ (s): xisting Zoning: See attached sheets ~ (See ~ acres Existing Land Use: See attached sheets attachment~,ft. :~:: ~'.'• Proposed Zoning: See attached sheets -t ~ Foy Staff Use On/y Proposed Land Use: See attached sheets ~ .~ ~ Use Type: ' Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES NO IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES NO IF NO, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being pro~~ered v~ith this request? YES NO Variance of Sections} of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION tiVILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v -, ws v as v Consultation / ~ 8 1 /2" x 1 1 " concept plan Application fee Application ~';< Metes and bounds description ~ Proffers, if applicable Justification ~?:: VJater and sewer application Adjoining property owners l hereby certify that / am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge~d c'-o-nsDent of the owner. Owner's Signature: •'LGcGG%'~'C~ ~ C~ _~ Edward A. Nate, Counsel, Industrial uevelupmen~ nu~<<uL~~y of Roanoke County, Virginia SITE EVALUATION CRITERIA SITE NAME TAX MAP # MAGISTERIAL, DISTRICT Trent Development 27.13-5~ ~ Hollins SITE LOCATION End of Burlington Drive, adjacent to Friendship Manor Lakeview Property SITE SIZE 5.00 ` EXISTING LAND USE Vacant EXISTING ZONING R 3 PROPOSED ZONING C 1 COMPREHENSIVE PLAN DESIGNATION Development WATER SERVICE 8-inch water service through site SEWER SERVICE Existing 10-inch sewer service in area to be upgraded as part of County FY1995-96 CIP ROAD ACCESS Frontage on Burlington Drive ECONOMIC DEVELOPMENT STRATEGY COMMENTS 1992-94 Strategy calls for recognition and zoning of office sites as an implementation goal for the finance, insurance, real estate economic sector ECONOMIC DEVELOPMENT RATIONALE FOR REZONING Adjustment of zoning district lines to create large marketable commercial office site in Peters Creek Road corridor (in conjunction with ~~ Douthat). PLANNING COMMITTEE/IDA SUBCOMMITTEE COMMENTS RECOMMENDATION 4 f 19~ ~ I ~o ••~ ° • ;_ , :~ \~' ! 'ai BOO !~°I / ~~,,T~ 28 ~~ \I '~ n~ ~ 3 31 .~ •\ ,. ... ,.\ .. \~~t \1~ ~ a ~\ \ II 8 ~o ~ ° ¢O~p~ Q 34 \ - ~ ~ tk / ~ °°y ~ ~ y ~.1 ~ y 2E.1 sl f S / 00 fl 24 ~ \ 26 ~ 27 \ ,~ \ ' '~ \ ~ / \ / ~ / \ ~ ~ \ y~~ 49 ~. ` `.t ~. co. J. / sad 9 ,3 292 ij0 ~ ~~ '~ e •` \ •; ,, / \ ~~ X34: 3, ,..r ~\ ~ \ • . / y " X33 .~. ~ e \ f ~ \\ \ ~\ t. . ' `ems " ^ 9 ,•• „ 43 -+9'S \ / \ \ \ ~ ••~... „ ~. X45:•', \ - ,• \ + \\ \\ \\ \\ \ ,/ 2 - s / \ 3 \ \ \ \ y .. ,~ \ \ lr~c \ \ \ , \ 7 e,ea \\ \ \\ \ \\ ~ \ ~ • ~\ 3 , \ \ \ \ \ s s fE.s Y \ \ \ \ \ \ \ \ \ \ \ \ \ \ ~ ~ \ \ ~~ \ G \ \ \ % ~ \ \ \ \ \ ~ ; \ \ \ \ \ \ \ \ ' \\ \\ \\ 4 \ \ \ '\\ \ - 1 s°~ \ \ 7LO4a \ \ \ ,1 \ I.is sc \ \\ \ \\ \ \ ,\ \ \ \ \ \ \ \ \ \ I \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ 2 \ •~ .- \ \ o~' \ \ \ \ \ a° ~~.C \ O J`` \ II \ . ° P/O 27.17-4-13 1' • 100' ~i "•!~II a 1• - s •~ c Tax Map Numbers: Request: I D A /TRENT D E V E L O P M E N 27.13-5-5 - Rc~~x~Cx3x~c~Xlx x x x x x x8~.~~ x--- --- -- x~jx~x~C ~ Rezone R-3 to C-1 5.00 ~r ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE April 23, 1996 AGENDA ITEM: ORDINANCE AUTHORIZING CONVEYANCE OF AN ACCESS EASEMENT TO KIDD, CRAIGHEAD AND STEELE & WALDRON ACROSS A PORTION OF STARKEY PARK COUNTY ADMINISTRATOR'S COMMENTS: /~ .~~~~ U ~ °~~' This is the first reading of a proposed ordinance to authorize an access easement to David E. and Virginia L. Kidd, Jeffrey A. and Marjorie K. Craighead, and T. D. Steele & Elbert H. Waldron (the "Petitioners") through a portion of the Starkey Park property (Tax Map No. 97.05-1-25) to access their adjoining properties identified as Tax Map Nos. 97.05-2-5, 7, 8, and 9. SUMMARY OF INFORMATION: Petitioners have requested an access easement, fifteen feet (15') in width, through Starkey Park property as shown on the attached map prepared by Donnie W. Blusher dated May 3, 1995. This easement is along an existing farm road and reflects the existing access to these properties. Roanoke County staff has checked the proposed easement and determined that it does not interfere with the County's use of the property. Consideration for the proposed easement is the sum of $10.00. Further assurances with respect to future maintenance .~-o responsibilities, future development and relocation of easements will be addressed in an agreement between the parties. (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for the access easement as shown on plat prepared by Donnie W. Blusher, dated May 3, 1995, to the Petitioners. (2) Decline to authorize conveyance of the easement. Staff recommends that the Board adopt the proposed ordinance as provided in Alternative #1. ectfully submitted, ~~1 • Paul M. Mahoney County Attorney Action Vote No Yes Abs Approved ( ) Motion by Eddy Denied ( ) Harrison Received ( ) Johnson Referred Minnix to Nickens realest.starkey.pk AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 1996 ORDINANCE AUTHORIZING THE CONVEYANCE OF AN ACCESS EASEMENT TO RIDD, CRAIGHEAD AND STEELE & 1PALDRON ACROSS A PORTION OF STARREY PARR WHEREAS, David E. and Virginia L. Kidd, Jeffrey A. and Marjorie K. Craighead, and T. D. Steele & Elbert H. Waldron (the "petitioners") have petitioned the Board of Supervisors for the dedication and conveyance of an easement across a portion of Starkey Park (Tax Map No. 97.05-1-25) to access their adjoining properties identified as Tax Map Nos. 97.01-2-5, 7, 8, and 9; and WHEREAS, in order to secure financing to construct a dwelling on adjoining property and to reflect the presence of this existing farm road and access to the adjoining properties, the petitioners require from the County the conveyance of certain interests in real estate; and WHEREAS, the County requires from the petitioners certain assurances with respect to future maintenance responsibilities, future development, and relocation of the easement; and WHEREAS, the petitioners request the County to adopt this ordinance pursuant to the provisions of Section 16.01 and Section 18.04 of the Roanoke County Charter in order to achieve their respective and mutual goals; and that the real estate in question does not conflict with other public uses and will ultimately serve a public purpose, and is hereby declared to be surplus; and, WHEREAS, the County's receipt of nominal consideration and other assurances constitutes a fair consideration for the conveyance of County real estate interests to the petitioners; and, .e .. ~ f WHEREAS, the first reading of this ordinance was held on April 23, 1996, and the second reading and public hearing was held on May 14, 1996. BE IT ORDAINED By the Board of Supervisors of Roanoke County, Virginia: 1. That in consideration for the nominal consideration of Ten ($10.00) Dollars and other assurances the conveyance to the petitioners of the following interest in real estate identified as a fifteen (15') feet wide access easement as shown on a plat dated May 3, 1995 prepared by Donnie W. Blusher is hereby authorized. 2. That the petitioners hereby assure the County that in consideration of this conveyance the County will have no obligation to repair or maintain the access road or bridge across Back Creek (absent its gross negligence), that access to and future development of the adjoining properties shall be restricted, and that the petitioners agree to the relocation of this access easement if required by the County. 3. That the County Administrator, or his designee, is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as may be necessary to accomplish the exchanges, all of which shall be on form approved by the County Attorney. G:\ ATTORNEY\ KIDDEASE.ORD r ACTION NO. ITEM NO. ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 1996 AGENDA ITEM: ORDINANCE DECLARING A PARCEL OF REAL ESTATE IDENTIFIED AS ROANOKE CITY TAX MAP NO. 5100427 LOCATED OFF MCVITTY ROAD IN OAK GROVE FARMS TO BE SURPLUS AND ACCEPTING/REJECTING AN OFFER FOR THE SALE OF SAME COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff is requesting that the Board declare a parcel of real estate located off McVitty Road in Oak Grove Farms and identified as Roanoke City Tax Map No. 5100427 to be surplus property and to adopt at second reading an ordinance authorizing the sale of this property. Notice of the proposed sale of this parcel was published in the newspaper and notice was mailed to all adjoining property owners. One adjoining property owner has requested that the Board delay action on the second reading until he can consult with his attorney concerning the impact of this sale on his property rights. The proceeds from the sale of this surplus property shall be paid into the capital projects fund. Staff recommends that the Board declare Roanoke City Tax Map No. 5100427 to be surplus property, and to adopt at second reading an ordinance authorizing the sale of this property. Respectfully submitted, John D. Willey Property Manager Approv d by, /1ZN"i Elmer C. Hodg County Administrator /~'- / Action Approved ( ) Denied ( ) Received ( ) Referred to agenda\ realest\ mcvitty Motion by Vote No Yes Eddy Harrison Johnson Minnix Nickens Abs 3 ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 23, 1996 ORDINANCE DECLARING A PARCEL OF REAL ESTATE IDENTIFIED AS ROANOKE CITY TAX MAP NO. 5100427 LOCATED OFF MCVITTY ROAD IN OAK GROVE FARMS TO BE SURPLUS AND ACCEPTING/REJECTING AN OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is hereby declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing was held on April 9, 1996; and a second reading was held on April 23, 1996, concerning the sale and disposition of a parcel of real estate identified as Roanoke City Tax Map No. 5100427; and 3. That an offer having been received for said property, the offer of property for accepted/rejected; and is hereby 4. That all proceeds from the sale of this real estate are to be paid into the capital projects fund; and 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. agenda\ realest\ mcvitty.ord to purchase this v ~' . w AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER, TIIESDAY, APRIL 23, 1996 ORDINANCE 042396-8 DECLARING A PARCEL OF REAL EBTATE IDENTIFIED AS TA% MAP NO. 76.05-3-6 LOCATED OFF MEADOW VALLEY CIRCLE IN THE WIND80R HILLS DISTRICT TO BE SIIRPLUS AND ACCEPTING AN OFFER FOR THE BALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is hereby declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing was held on April 9, 1996; and a second reading was held on April 23, 1996, concerning the sale and disposition of a parcel of real estate identified as Tax Map No. 76.05-3-6; and 3. That an offer having been received for said property, the offer of Merle A. and Dwayne E. Jamison to purchase this property for 8 059 is hereby accepted; and 4. That all proceeds from the sale of this real estate are to be paid into the capital projects fund; and 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Eddy to adopt ordinance and accept offer of Merle A. and Dwayne E. Jamison for $8,059, and carried by 1 the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: /,~~~c~ Brenda J. lton, Deputy Clerk Roanoke County Board of Supervisors cc: File John D. Willey, Property Manager Diane D. Hyatt, Director, Finance John W. Birckhead, Director, Real Estate Assessment ACTION NO. ITEM NO. '"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 1996 AGENDA ITEM: ORDINANCE DECLARING A PARCEL OF REAL ESTATE IDENTIFIED AS TAX MAP NO. 76.05-3-6 LOCATED OFF MEADOW VALLEY CIRCLE IN THE WINDSOR HILLS MAGISTERIAL DISTRICT TO BE SURPLUS AND ACCEPT- ING/REJECTING AN OFFER FOR THE SALE OF SAME COUNTY ADMINISTRATOR' S COMMENTS : i~,~~ Staff is requesting that the Board declare a parcel of real estate located off Meadow Valley Circle in the Windsor Hills Magisterial District and identified as Tax Map No. 76.05-3-6 to be surplus property and to adopt at second reading an ordinance authorizing the sale of this property. Notice of the proposed sale of this parcel was published in the newspaper and notice was mailed to all adjoining property owners. The proceeds from the sale of this surplus property shall be paid into the capital projects fund. Staff recommends that the Board declare Tax Map No. 76.05-3-6 to be surplus property, and to adopt at second reading an ordinance authorizing the sale of this property. Respectfully submitted, John D. Willey Property Manager Approved by, Elmer C. Hodge County Administrator "` Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Eddy Harrison Johnson Minnix Nickens Abs agenda\realest\cravens .~ f J '- .~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 23, 1996 ORDINANCE DECLARING A PARCEL OF REAL ESTATE IDENTIFIED AS TAX MAP NO. 76.05-3-6 LOCATED OFF MEADOW VALLEY CIRCLE IN THE WINDSOR HILLS DISTRICT TO BE SURPLUS AND ACCEPTING/REJECTING AN OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is hereby declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing was held on April 9, 1996; and a second reading was held on April 23, 1996, concerning the sale and disposition of a parcel of real estate identified as Tax Map No. 76.05-3-6; and 3. That an offer having been received for said property, the offer of property for accepted/rejected; and is hereby 4. That all proceeds from the sale of this real estate are to be paid into the capital projects fund; and 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. agenda\ realest\ cravens.or d to purchase this ACTION NUMBER ITEM NUMBER ~ ~- ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 1996 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS The four year term of Robert Allen Williamson, Jr. will expire April 13, 1996 and the four year term of Larry K. Lester will expire April 27, 1996. 2. ROANORE VALLEY STORMWATER MANAGEMENT ADVISORY COMMITTEE The Fifth Planning District Commission has requested that Roanoke County appoint two citizens to the above advisory committee. These individuals should be citizens who have a general interest in the issue but do not have to be knowledgeable about stormwater. Mr. Tobie Eaton was appointed and confirmed as a citizen representative to this committee at the April 9, 1996 meeting. SUBMITTED BY: ~~ ~.Il_~ Mary H. Allen Clerk to the Board APPROVED BY: L/ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Harrison Referred ( ) Johnson To ( ) Minnix Nickens AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, APRIL 23, 1996 RESOLIITION 042396-9 APPROVING AND CONCIIRRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF BIIPERVISORS AGENDA FOR THIS DATB DESIGNATED AS ITEM M - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 23, 1996 designated as Item M - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Approval of Minutes for March 12, 1996. 2. Confirmation of appointments to the Highway and Transportation Safety Commission, New Century Council's Quality of Life/Environment Committee and Education Committee, and Total Action Against Poverty Board of Directors. 3. Donation of drainage easement on Lot 5, Lost Mountain Subdivision. 4. Approval of Raffle Permit for Northside High School PTSA. 5. Request from the General Services Department to accept grant from the Roanoke Valley Resource Authority for recycling expenses. 6. Approval of Raffle Permit for Green Valley Elementary School PTA. 7. Request from the Sheriff's Office to accept an increase in a grant from the Department of Criminal Justice Services for a Computerized Records Program. 8. Resolution of Appreciation upon the retirement of Betty W. Dooley, Library Services 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items Y the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution with Item 8 added, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. olton, eputy Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility William J. Rand, III, Director, General Services Gerald Holt, Sheriff Kathy Claytor, Human Resources Diane D. Hyatt, Director, Finance (~r - t _ _ March 12, 1996 ~ ~Z -rv __- Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 March 12, 1996 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of March, 1996. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens _IArrived 3.05 p m ), Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES March 12, 1996 ~ ~ C I NAYS: None IN RE: NEW BIISINESS 1. Recxuest to donate a Parks and Recreation surplus van to Explore Park. (Pete Haislip Parks and Recreation Director) A-031296-1 Mr. Haislip reported that the surplus 1980 Dodge handicapped accessible van has over 103,000 miles and is valued at approximately $800. Explore Park plans to use the van to provide a shuttle service from outlying parking areas to the Park. Mr. Haislip advised that the County has purchased a new wheelchair accessible van and the surplus van is available for immediate transfer. Supervisor Nickens moved to approve the donation of a van to the Explore Park. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Request from the Social Services Department to ~propriate 5120,000 in state funding for Special Needs Adoption. (John Chambliss. Assistant County March .12, 1996 ~ ~7 I Obenshain, Sr. assistant County Attornev) Mr. Obenshain explained that in May 1995, the Board amended the County's swimming pool ordinance in response to complaints from owners and operators of public swimming pools that the requirements would cause substantial cost and inconvenience to the pools. The amendment focused on recommendations for compliance, not on enforcement. As a result of the experience gained, the Health Department has determined to focus its efforts on water quality and direct public health issues and remove itself from detailed safety regulations. Richard Tabb from the Health Department was present to answer questions. There was considerable discussion regarding the merits of including enforcement of some safety regulations in the ordinance. In response to questions, County Attorney Paul Mahoney advised that the County held no liability in case of accidents at a public pool. There was general consensus from the Board that some safety regulations should be included in the ordinance and that the $100 application fee should be retained. Supervisor Nickens moved to approve the first reading of the ordinance with the second reading of ordinance set for March 26, 1996, and, that the ordinance be amended to include safety issues and retain the $100 application fee. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson March 12, 1996 ~ ~Q I of the Roanoke County Code. (Gary Robertson. IItility Director) Mr. Robertson explained that the 1972 Sewage Treatment Agreement between Roanoke City and Roanoke County requires the County to adopt sewer use ordinances and regulations to conform with those adopted by the City. The Department of Environmental Quality and U. S. Environmental Protection Agency have required the City to amend their Sewer Use Standards related to reissuance of the discharge permit for the regional water pollution control facility. The ordinance incorporates a relaxed pH limit, and new provisions relating to wastewater pumped from restaurant grease traps. In response to a request Robertson reported on the progress treatment plant. Supervisor Nickens moved of the ordinance and set the secon The motion carried by the following AYES: Supervisors Eddy, Minnix, NAYS: None from Supervisor Johnson, Mr. of the upgrade to the sewage to approve the first reading 3 reading for March 26, 1996. recorded vote: Harrison, Nickens, Johnson IN RE: APPOINTMENTS is Buildinc Code Board of Adjustments and Ap eals Supervisor Nickens nominated Thomas Darnall to serve March 12, .1996 ~ 71 2. Approval of a Raffle Permit for Roanoke County School Food Service Chapter. 3. Resolution of Appreciation to James E. Taliaferro for his service as Mayor of the City of Salem. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution with item 3 added, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLIITION 031296-3.c OF APPRECIATION TO MAYOR JAMES E. TALIAFERRO, CITY OF SALEM, FOR HIS SERVICES TO THE CITIZENS OF THE ROANORE VALLEY WHEREAS, James E. Taliaferro was elected to Salem City Council in 1972, and was elected Mayor of the City in 1974; and WHEREAS, Mayor Taliaferro has served in that capacity since that time, and has now announced his plans to retire on June 30, 1996; and WHEREAS, during his term as Mayor, Mr. Taliaferro has participated in regional cooperation efforts, such as the sewage treatment plant, water and sewer services, economic development, emergency services, library services, parks and recreation programs, social services, jail services, the 419 Frontage Development Plan and the Roanoke Valley Regional Airport construction project; and WHEREAS, Mayor Taliaferro has served the citizens of the Roanoke Valley by encouraging the City of Salem's support of numerous sporting and special events that benefit the entire Valley, including the Amos Alonzo Stagg Bowl, NCAA Basketball and the annual Salem Fair; and WHEREAS, under Mayor Taliaferro's leadership, Salem has developed an outstanding school system, superior infrastructure and a high quality of life; and - Mdrei~ 12, 1996 1 BIZ I for the County's attendance. (3) He received a memorandum from Chairman Johnson regarding the request from Roanoke City go forward with planning for the Transportation District. Chairman Johnson will contact Mayor Bowers with the Board consensus that this is not the right time. (4) He reported that the Board Clerk has set up a voice mail box for all five Board Members and announced the telephone number. (5) He asked that Mr. Hodge investigate what is happening with the VML Negotiating Committee for utility rates. (6) He asked when the Board will schedule a planning session with the Metropolitan Planning Organization. Mr. Hodge responded that he plans to schedule the session for May. Su~ernisor Minnix: He expressed concern about the misconceptions voiced in other areas of the County about the school bond referendum. He advised that the location of the new school has nothing to do with the bond issue which was a vote for funding of the project. He .is also concerned that other areas feel that they are not being treated fairly. He thanked Supervisor Johnson for his strong support of the referendum. 8u~ervisor Johnson: He emphasized the importance of providing the correct facts to the voters on the bond referendum. I~1 RE: REPORTS Supervisor Minnix moved to receive and file the March 12, 1996 y ~ C recycling at an initial cost of $1,000,000 and annual operating cost of $671,160. Staff recommended that the Board approve Alternative #2 because it would increase recycling efforts but require the least capital outlay and operating expenses. There was extensive discussion on the lack of participation in recycling, on the expense of the program, and on the need for equitable recycling efforts in all areas of the county. Supervisor Johnson suggested discontinuing the current recycling program in favor of establishing a regional approach involving the Roanoke Valley Resource Authority and participating localities. Supervisors Harrison and Nickens agreed with this approach provided that there was a strong education program. Supervisor Minnix felt that the citizens would be disappointed if recycling was discontinued and Supervisor Eddy was reluctant to stop the recycling program without discussing the issue with Roanoke City and the Town of Vinton. Following discussion and Board consensus to discontinue the present recycling program, Mr. Hodge was directed by the Board to bring back for approval a plan to eliminate the current programs and go forward with the regional approach to recycling. 2s, Discussion of Siu_Year Primary Road Plan (Arnold C ve Director of En ineerin & Ins ections Mr. Covey and Jeff Echols, Resident Engineer, Virginia _ _ March 12, 1996 ~ 7ry a. CIP Discussion Presentations were made concerning requests for the following items: (1) additional storage space at the Circuit Court Clerk's Office; (2) the 800 MHZ System, (3) new voting machines for the Registrar (4) GIS System for Engineering & Inspections, (5) fire bunk room additions, (6) Public Safety window replacements, (7) firing range, and (8) jail renovations. It was the consensus of the Board that the 800 MHZ system should be removed from the CIP and staff should proceed with the lease purchase. Parks & Recreation Director Pete Haislip presented a report on the recreational facilities in each magisterial district. Iii RES E%ECIITIVE SESSION At 6:45 p.m., Supervisor Johnson moved to go into Executive Session pursuant to the Code of Virginia Section 2.1- 344 A (3) discussion of the use of real property for public purpose, space for the Department of Social Services; acquisition of real estate for public purpose, David Shelor property; acquisition of property for economic development purposes; 2.1- 344 A (1) personnel matter, appointments to New Century Council and Stormwater Management Advisory Committee. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Minnix, Nickens, Johnson NAYS: None _ March 12, 1996 -~ ~1U IN REt NEW BIISINE88 A~031296-5 Supervisor Johnson received unanimous consent to add the following new business item to the agenda: 1. Authorization to execute settlement agreement and release with APL Corporation concerninc Dixie Caverns Landfill Cleanup. (Paul Mahoney, County Attornev) Mr. Mahoney advised that a settlement agreement and release has been reached with APL Corporation, one of the parties involved in the Dixie Caverns Landfill cleanup, and that the agreement was with the bankruptcy committee representing APL. Supervisor Minnix moved to authorize Chairman Johnson to execute the settlement agreement and release on behalf of the County. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: OTHER BIISINESS s Recttest to maintain fields at Cave Sorinc~r Hich School because of use by River Dawgs Soccer Team. (Elmer Hodge, County Administrator) There was discussion concerning turf maintenance at Cave Spring High School which is necessary because the River Dawgs Soccer Team uses the field. Mr. Hodge requested $5,000 •, f A-042396-9.a ACTION NO. ITEM NUMBER / '/'-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 1996 AGENDA ITEM: Confirmation of Committee Appointments to the Highway and Transportation Safety Commission, New Century Council Vision Implementation Committees, and Total Action Against Poverty Board of Directors. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Highway and Transportation Safety Commission Supervisor Johnson nominated Jay Gaylor to serve as the legal representative for a four year term. His term will expire June 30, 1996. 2. New Century Council vision Implementation Committees It was the consensus of the Board at the March 12, 1996 meeting to nominate Buford Lumsden to serve on the Environment and Quality of Life Committee, and Dr. Deanna Gordon to serve on the Education Committee. Supervisor Harrison nominated Sharon Kennedy at the April 9, 1996 meeting to serve on the Environment and Quality of Life Committee. 3. Total Action Against Poverty Board of Directors Supervisor Eddy nominated Bob Johnson to serve another two year term which will expire May 5, 1998. Supervisor Johnson appointed Elizabeth Stokes to serve as his designee. RECOMMENDATION• It is recommended that these appointments be confirmed by the Board of Supervisors. .~ Respectfully submitted, ~~~~, ~ Mary H. Allen, CMC Clerk to the Board Approved by, Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Highway and Transporation Safety Commission File New Century Council Vision Implementation Committees File Total Action Against Poverty Board of Directors File r A-042396-9.b ACTION NO. ITEM NO. ~ ~' '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 1996 AGENDA ITEM: Donation of drainage easement on Lot 5, in Lost Mountain Subdivision, to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: ,~J SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for drainage purposes, in connection with the improvement and redirection of drainage in the Lost Mountain Subdivision, Cave Spring Magisterial District of the County of Roanoke: a) Donation of drainage easement, fifteen feet (15') in width, on Lot 5, Lost Mountain Subdivision, from CFG Corporation, a Virginia corporation, (Deed Book 1213, page 1340; Tax Map No. 84.04-2-5) as shown on a plat prepared by Charles R. McMurry, Certified Land Surveyor, dated February 16, 1996, a copy of which is attached hereto. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, Vicki L. Huf n Assistant County Attorney Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by Bob L. Johnson VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Vickie Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections ~ ~. CURVE DELTA ANGLE RADIUS ARC TANGENT CHORD CHORD BEARING 2-3 47°01'06" 50.00' 41,03' 21.75' 39.89' S 34 °49'09"E 3-4 68°30'24' 60,00' 71,74' 40.86' 67.54' S 45 °34'31"E LINE BEARING DISTANCE I-2 S 58°20'00'E 100.00' 6~Q <o Iq r`J~ o~ 695 . ~ LOST %#a~, DRIVE SITE 69 't 0 No~~ Z L \ y ~O P v, O \ Cn ~' a OST I PFND \ 2~~ f > h 0 .~~ ~ ~ . o °O ~~~~ ~ < ~N~ ~N N ~ -N / I PFND StiF ~ MOU LOCA71 ON MAP ~z / I PFND ~ •'' SO Z < ' n R/ ~ ~ Z ~ p 184.67 F~OM •I TO D E ^% ~ ~~ ~~ . . o POWER ' ~~- ?; POLE PUE 15 ~ \~ \ I ~ / ' MBL ~ ~ ~ • ` PROPOSED ~ 0 ~ ~ EXISTING 15'DRAINAGE SLOPE ESMT 15' D,E. ESMT LOT 4 ,,`~~ , ~o \ 3 KEVIN E. ~ KAREN T.~ LOT 5 1,761 ACP.ES ~ ~ MARTIN CFG CORPORATION LOT 6 ~ ' DB 1411. PG 425 ~ DB 1213. PG 1340 CFG COPRORATION • 0 TAX PARCEL W TAX PARCEL ''~ DB 1213, PG 1340 84.04-2-4 04-2-5 84 o N TAX PARCEL 84.04-2- 6 ~ ° . \\ cn v ° v ` , \\` \ 2 `~~\ -, 79°~~'18"W v .:~ 250 • p0 , N ON _ ® gOWMA SIMPS V~N~~66 PGg43p2-3 NOTES : ~ p,X pPRCE~ PLAT BASED ON MONUMENTS FOUND AS SHOWN HEREON OF CURRENT EFIELD SURVEY. ENTSRELYCWITHINHZONEAC ONING F,E.M,A, MAPS WHICH ZOPJE IS NOT WITHIN THE 100 YEAR FLOOD PLAIN. THIS PLAT WAS DRAWN WITHOUT THE BENEFIT OF A TITLE REPORT BY AN ATTORNEY AND THEREFORE MAY NOT NECESSARILY INDICATE ALL ENCUMBRANCES UPON THE PROPERTY. PLAT OF LOT 5 " "•° '~ "LOST MOUNTAIN" SUBDIVISION ~,•~~~,t,~cfr ~~* ~,'`~~ tff,~ SHOWING PROPOSED DRAINAGE EASEMENT ~_. cnnr~l.FS ~~~ CAVE SPRING MAGISTERIAL DISTRICT I ~ R. McMURRY 7A~ I ///1 //~~ ~sf yr! ROANOKE COUNTY-V I RG I N I A 1 C', ~~. Gn ~ ~1~ijstu ~ ~ cfRniil;nr[ rr~,, SCALE I "- 100" FEBRUARY 16. 1996 ~ :. -~ a'~; 926 .~,y CHARLES R . MCMURRY-CERTIFIED LAND SURVEYOR "::' ~•AN1~ "`~~~ DALEV I LLE . VIRGINIA 24083-0097 .~ -- ... -- .+ f . A-042396-9.c ACTION NO. ITEM NUMBER 1~ ~- `7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 1996 AGENDA ITEM: Request for Approval of a Raffle Permit from the Northside High School PTSA COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Northside High School PTSA has requested a permit to hold a raffle in Roanoke County on June 1, 1996. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. The Northside High School PTSA has been advised that this raffle permit will be effective only through June 30, 1996, since the General Assembly repealed legislation effective July 1, 1996, which granted authority for the County's current ordinance regulating bingo and raffles. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from the Northside High School PTSA be approved. SUBMITTED BY: Mary H. Allen Clerk to the Board Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED BY: L/y Elmer C. Hodge County Administrator ACTION Motion by: Motion by Bob L. Johnson VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Bingo/Raffle Permit RAFFLE PERM71 ,4PPLICATION,v,_y Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 g~_ seQ• of the criminal statutes of the Virginia Code, and by Section 4-86 ~s sea• of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. Tho Hoard has sixty days from tho filing of an application to grant or deny th• permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of Organizat Mailing Address City, state, Zip When was the orgy Purpose and Type Has the organization been in existence in Roanoke County for five continuous years? YES NO Is the organization non-profit? YEB ~ NO Is the organization exempt under g501(c)(3) of the Internal Revenue Code? YES ~ NO Attach copy of IRS Tax Exemption Letter. (If applicable) Does your organization understand tbat any organization found in violation of the county Bingo and Raffle Ordinance or Section 18.2- 340.10 et. sec• of the Code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of suab organisation who violates the above referenced Codes may be guilty of a felony? Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records 'are subject to audit by the Commissioner of the Revenue? ~,-0~,~ COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMNIISSIONER OF TI-~ REVENUE ROANOKE, VA 2401$ 1 Does your organization understand that ft is a violation of law to • enter into a contrast with an;~ pezson or firm, association, " ~ ~ organisation (other than another qualified organization pursuant to S 19.2-340.13 of the code o! Virginia), partnership, or corporation of any alassifiaation whatsoever, for the purpose of organising, managing, or conducting Rsffles ? _~~ f y''} ..°° L~ DESCRIBE T8E ARTICLES TO BE RAFFLED, VALOE OF BOCB ARTICLES: Ar~t~i(cry~l~"e Desaripti n Fair Market value I~ ~r~„'_"^" _"~ ~.c ~~ ,f' - c~,'G ~° U '~a, ~)l,~ ~ ~.x. L ZI.Y~~. u~~ ~-~t? ~~ ~ . ~~ ~.~ ~~ ~. s~ 1000 ,~ ~ ~ "~ DATE OF RAFFLE .,J(~ti(~~ ~ _ ~~j~(p ~ ~ /ao ~~~ If this application is for as ANNOAL RAFFLE PERKIT, list below all dates raffles will be held. Any organization holding a permit to conduct bingo games or raffles shall use twelve and one-half peroent (12.S~C) of its gross receipts from all bingo games or raffles for those lawful religious, charitable, community or educational purposes for which the organisation is specifically chartered or organised. (County Code S4-loi) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. ~•~ ti /~ n'~LJ" x-11 /IG~~Ct~.~"~'.t:.(,`' 7~ ~jk.G~-Ct,~o ~f..U L~ COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 CONIlVIISSIONER OF TIC REVENUE ROANOKE, VA 24018 a 8peaifia location where Raffle drawing is to be conducted? • Officers of the organisation: ~~ President : Q~ ~~~ ;~ ~~ Phone : ~~ .G~ ~(I.. Address: ~~~~ ~; ~aS~ 1(.A.~`"~ 111A"1 ~P , ~! 1L~.~C~I1~., ~/ ~t _ r-,~UI f5fi Vice President: Address: c~ Secretary: Address: Phone : J(p~, - ~~~/ Phone : ~~v~ - ~ ~y-`7 A.. Treasurer: ,~,; ~,~,~,~-~(~(,_, Phone: ~~~ -~~(~(~, Address : ~----~1QZ~ .~,~f~2~2~ ~ ~~, I~UGQ ,ACI~~ . ~~ • ~~~ Member authorised to be responsible for Raffle operations: Name : ~~(}~!~;~ I I Home Address ~~~ Qy1,lY ~~ ~~(~ ~r~ ~/~Q Phone ~~ ~ ~ 1~~ Bus Phone Member responsible for filing financial report required by the code if your organisation ceases to exists Name : ~ ,~~ I Home Address ~~ ~l<~~~ Y~ Phone ~`~~~~.. Bus Phone Does your organisation understand that it Will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? Has your organisation attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke? IF ALL QUEBTIONB HAVE BEEN ANBWERED, PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COA~IlVIISSIONER OF THE REVENUE ROANOKE, VA 24018 3 ;_ NOTARIZATION THE FOLLOWING OATH MUST BE TAKEN BY ALL APPLICANTS: I hereby swear or affirm under th• penalties of perjury as set forth in 618.2-434 of th• Cod• of Virginia, that all of the above statements are true to the best of my knoNledge, information, and beliefs. All questions have been answered. I further swear that I hav read and understand the sttaohed oopies of Bea. 18.2-340.1 ~, sea. of th• Code of Virginia and eeation 4-86 ~ sect. o! the Roanoke County Code. e ned by: ,. ~ l ~ ~'c !1 ti .~, ~C,~i ~-Ery ; ~~-1:~ C~~~.1~~ ~ J ~ i~~~ ~ _k~{%, (~ ~ l ~ ( ~G`°`-F T`'1 I Name T tl• Home Address Subscribed and sworn before me, this _L day of19~ in the county/city of ~c~--~~C~ , Virginia. r~ ~~ ~. My oommission expires: Notary Publ a NOT VALID UNLE88 COONTERSIGNED ~--i - 3 ~~ 19~ The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. ~ S- ~o `~' '~`° Date Commiss oner of he Revenue ._. ~._ , The above application is not approved. Date Commissioner of the Revenue COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 CO1~~VIISSIONER OF TIC REVS ROANOKE, VA 24018 4 A-042396-9•d ACTION NO. ITEM NUMBER ~ y l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 1996 AGENDA ITEM: Request Authorization to Reimburse General Services Budget for Recycling Expenses with RVRA Landfill Grant `.w~~~'~ COUNTY ADMINISTRATOR'S COMMENTS: ~L~~ ~~ BACKGROUND: The Roanoke Valley Resource Authority currently has a grant program under which they reimburse all participating localities for recycling expenses on a 65/35 basis. The eligible expenses include, but are not limited to, public education, personnel costs, equipment operation costs, processing costs and any capital expenditures. These costs can be incurred for any recycling activity, such as curbside collection, bagged leaf collection and Christmas tree collection. SUMMARY OF INFORMATION: For the fiscal year 1995-96, Roanoke County has received a reimbursement of $28,761. These funds were a reimbursement for personnel costs incurred from the curbside collection of recyclables and from leaf and Christmas tree collection/processing during the 1995-96 fiscal year. The reimbursement also covers public education and equipment costs from the same activities. STAFF RECOMMENDATION: Staff requests that the grant Solid Waste Division budget to aid same programs for this fiscal year. funds be appropriated to the in the implementation of the -1- I .-' SUBNI~TTED BY ~~ APPROVED: William J.'Rand III, Direc~ar-- Department of General Services "1' ~ ,~, .. ~~ ~ -~ c Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File William J. Rand, III, Director, General Services Diane D. Hyatt, Director, Finance -2- A-042396-9.e ACTION NO. ITEM NUMBER J~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 1996 AGENDA ITEM: Request for Approval of a Raffle Permit from the Green Valley Elementary School PTA COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Green Valley Elementary School PTA has requested a permit to hold a raffle in Roanoke County on May 18, 1996. This application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. The Green Valley Elementary School PTA has been advised that this raffle permit will be effective only through June 30, 1996, since the General Assembly repealed legislation effective July 1, 1996, which granted authority for the County's current ordinance regulating bingo and raffles. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from the Green Valley Elementary School PTA be approved. SUBMITTED BY: `1'Y)c~~-cam ~~ Mary H. Allen Clerk to the Board Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED BY: C~~~'' ~~ Elmer C. Hodge County Administrator ACTION Motion by: Motion by Bob L. Johnson VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Bingo/Raffle Permit RAFFLE PERMIT APPLICATION r~_~ Application is hereby made for ar- raffle ~ game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the. undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 ,~ sea• of the criminal statutes of the Virginia Code, and by Section 4-86 ~ rea• of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. Tho Board has sixty days from tho filing of an applioation to grant or deny th• permit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of organizat Mailing Address ion f 2., _ J OU f'. T. /~ . ~ 3 e~ ~ 5 . City, state, Zip Code ~oa.FLake. V ~ 02 7 ~ ~ When was the organization founded? s ~u~ ~ e (~~ ~~t.~r, vrtrn ~0~"`~~ Purposrre and Type of Organisation ~Q- ~~,~ Y1 Has the organization been n existenaa in Roanoke county for five Is the organization non-profit? YES ~ NO __ Is the organization exempt under 5501(x)(3) of the Internal Revenue Code3 YEB~~ NO Attach copy of IR8 Tax Exemption Letter. (If applicable) Does your organization understand that any organization found in violation of the County Bingo and Raffle Ordinance or section 18.2- 34o.io et. sec• of tha code of Virginia authorizing this permit is subject to having such permit revoked and any person, shareholder, agent, member or employee of such organisation who violates the above referenced Codes may be guilty of a felony? Does your organization understand that it must maintain and file complete records of receipts and disbursements pertaining to Raffle games and that such records 'are subjeot to audit by the Commissioner of the Revenue? In.P.~ COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVHSSIONER OF THE REVENUE ROANOKE, VA 24018 continuous years? YE8 NO 1 ' Does your organisation understand that it is a violation of lax to ~' enter into a contract xith nay person or firm, association, • organisation (other than another qualified organisation pursuant to S 18.2-340.13 of the Code of Virginia), partnership, or corporation of any classification xhatsoever, for>the purpose of organf$inq, managing, or aonduotinq Rattles ? / -- C~ DESCRIBE THE ARTICLES TO BE RAFFLED, vAL08 OF 80CH ARTICLES: Article Desaription~ Fair Market value ~{. crvicer ~-~evns ~~ ~~.,~~ ~ ~l g _~,e~ ~~ b4Sk~5 J J ~r _ ~;ne ~ ka~tS g ° ~ ! Cl~{1~S~5o~~~ vcl~~ !.~ ak~cc# ¢':Zc~'~o 2~G:G,. cz ~.'~3v~clCl•p.~, 11'loss ~c-:n~ ~ ~ ptonc:~;~ cernes `I'~~~uS~.- n~~ se<<e ~'~ Ja(ue , DATE OF RAFFLE CC If this application is for an ANNOAL RAFFLE PERMIT, list belox all dates raffles rill be held. epeaifia looation xhera Ralf le draxinq is to be conducted? ~ ~.~.~~ ~~.~t ~ ~em. 5G~© I NOTE: Th s perm t all be Val d only for the above loaat oa. Any organisation holding a permit to conduct bingo games or raffles shall use twelve and one-half peroent (12.50 of its gross reoeipts from all bingo games or raffles for those laxful religious, charitable, community or eduoational purposes for which the organisation is apeoifioally chartered or organised. (County Code $4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. ~~ 'w ~ ll u.se `~ii S ~: 7n{.~ ~- ~~ ~ ~ ~.1. ~ . 3~~5~ w~ c.~, i n ~1 ~e~~s rr ~Cc(IuSL ~~. t~15 r~~ v '«l5 ~ A`. ~' sT - J-r - Re :,;~-nct ~( sc~o~~;~-, ~ s -~z r c~ ~-~«{~c.~-~ I ~~.e.,,~s -~o~,-. ~c-~F~ v~,le~e J, i c~~„4e IDv~,ICS ~ e~-n(~c~-c: ~+ c,~~~~ COUNTY OF ROANOKE, VIItGINYA P.O. BOX 20409 CON~VIISSIONER OF THE REVENUE ROANOKE, VA 24018 2 Officers of the Organisations ~ ~' '-' President : ~~ ~,~ ~~ ~ T ~g o ~ Phone : ~ y~ "' ~ ~5 9 Address: (5 5~ d T-e r~a~e ~ ~~--- ! v`W~ ~~' Vice President: ~,~7~~~.T~ ~C~,~12 V1~ Phone: -77 ~- R'~3.3 Address: ~ sY ~ ~ra~~25~-C~ ~. , 5 • (,J• ~ ~C{, ~- ~D l ~ Secretary : ~ ~ ~ ~ n 1~Z^ `~~~ Phone : ~7~~ ~ U ~~ Address: ~~( (~j^c~ r~U~• ~<<-f. ~~y~ Treasurer : ~ uT ~ 1 -F Phone : ~ ~ ~ - ~ (Q Address: '~~{~~ ~'~,c~na,r~5 ~5~ i(!1~ __ ~LC~ r~`f U ( ~ Member authorised to be roaponeibl• for Raffle operations: Name : ~ ~ ,~ ~,~('~ ~Q n ~ oll Home Address 3S`~~ ~o«S~~ ~• S•~• Phone 7 7~~~ ~? ~~ Bus Phone Member responsible for !fling financial report required by the node if your organisation ceases to exists Name: Home Address 3 ~ a1 ~ ~ u ~ 2,[c~C Z ((D ( O Phone ~ O d Bus Phone Does your organisation understand that it will be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? ~~.s _ _..., t Has your organisation attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke?_~ IF ALL QUEBTIONB HAVE BEEN ANBWERED~ PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIItGIIV~A P.O. BOX 20409 COMIVIISSIONER OF THE REVENUE ROANOKE, VA 24018 3 • NOTARIZATION /v1.-- ~ THE FOLLOWIN(; OATH MUBT HE TA~EN,BY ALL APPLICANTSs i hereby spear or affirm under the penalties of perjury as set forth is sis.2-434 of the Code of Virginia, that all of the above statements are true to the best of my knopledge, information, and beliefs. All questions have been anspered. I further spear that I have read and understand the attached copies of eea. 18.2-340.1 ~ sec. of the Code of Virginia and eeation 4-86 ~ sect. of the Roanoke County Code. 8lgned b s ~~ Cv ~/Zl~rs 35'~Y /~-~s~~ Sc~ ~/4. c%¢ Name a Home Address 8ubsaribed a~ before me, this day of,~~'~19~ in the countyfett-T of , Virginia. ' My commission expires ~ 14*Q Q? Op, Notary Publ a NOT VALID UNLE88 COUNTERBIONED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of th s calendar year. / J ,/ Date Comm s over of the Reven The above application is not approved. Date Comm ssioner of the Revenue COUNTY OF ROANOKE, VIItGIN~A P.O. BOX 20409 CONIIVHSSIONER OF THE REVENUE ROANOKE, VA 24018 4 A-042396-9.f ACTION NO. ITEM NO. ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 1996 AGENDA ITEM: Request from the Sheriff's Office to accept an increase in a grant from the Department of Criminal Justice Services for a Computerized Records Program. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Sheriff's Office applied for a grant from the Commonwealth of Virginia Department of Criminal Justice Services for the sum of $100,000 to purchase computer equipment and software. Acceptance of the grant was approved by the Board of Supervisors on December 12, 1995 (A-121295-13.h). SUNIlKARY OF INFORMATION: The amount of the award was reduced to $60,000 with a 75-25$ match. The Sheriff appealed to the Department of Criminal Justice Services and the amount of the grant was increased from the $60,000 back to the original requested amount of $100,000 (See Attachments A and B). The Sheriff's Office is requesting that the Board of Supervisors accept the increase of $40,000 to this grant. FISCAL IMPACT: No additional appropriation is requested from the Board. The fiscal impact for the acceptance of the increase will be $10,000, as this is a 75-25~ matching grant. The Roanoke County Sheriff's Office will match the 25$ from monies collected through the Sheriff's Office Sub-Fund Account. STAFF RECOMMENDATION: Staff recommends that the Board approve acceptance of the increased grant from the Department of Criminal Justice Services. Respectfully submitted, Gerald S. Holt Sherif f Ap~p`/r~ved by (J~s~u"' Elmer C. Hodge, Jr. County Administrator '~ ~` ` _ ~I Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by Bob L. Johnson VOTE No Yes Abs cc: File Gerald Holt, Sheriff Diane D. Hyatt, Director, Finance Eddy x Harrison x Johnson x Minnix x Nickens x OBI-18-1956 06' X12 X14 V4bii11.1r .. '~ fi oorrecc[ars 39T-8r90~i Han'Y L T~yloe, Captatrl Court Servk:ee 3BT~13T Charke R. Hart, Capta#i- 7D3 387 6203 ~~~j ~~ a ~~~ ~~ GERALD a. H~L'~, 8HE8II~'F COUNTY OF ROAYVOIDr, v~~tu T03'387~i39 Fax ~o~-seT~zoa December Z8, 1995 Mr. Bruce C. Morrie, Director Aepartiment of Criminal Justice Services 805 E. Bread Street, Tenth Floor Richmond, VA 23219 Ref: Grant No. 96-A9048CR9S Dear Mr. Morris: P . Oaf ..w. ~~ C{u~ ~~~ a~u~~ G. win 387$ P.O. Box 6iD Swlem, VA 84153 in reference to the above grant, I wish to express my appreciation to t Department of Criminal Justice services for the award; but under Y condit~.ans of the award, I also wash to appeal the decision of your offic: There arc two parts to this award that I am appealing, One is part Condition 14, '"Delete ~magit~g and ScanMiag Equipment~~ from ~~Equipment. without the imaging and scanning equipment, it would be impossible to mE all xhe goals at this overall project. The second part of the appeal. is the amount of the award, I am a~' requesting that the award of $60,000 w~:th the 75/25 match be increased to original amount requested of $100,000 with the 75/25 match. This ie the cr of the hardwara and software necessary to meet the goals that will enha~ the recordkeeping for the Roanoke County-Salem Jail and interface with ~= Roanoke Counter Folios Department to give them access to the ttoanake Coun°- Salem Jail's inmates for their investigatory uec. we have included an attachment for your information in th® re-evaluati~ Your promgt attention to this matter is appreciated. If you or azty mCmb~- of your staff have questions regarding this grant or appeal, please cunt me at {540) 387-6140 tar Pat Choakley at (540) 387-6253. Sincerely, ~i~~ Gerald S. Halt, Sheriff mm Attachment o: Norb Federspiel John Kochensparger Diana Hyatt, Finant;e Director Oscar Bryant, MIS Director Maj. M. c. winaton part Chockley Rl4E CNTV 5HER I FF' S i~FF ] CE ~~ ~~~ 0 e 3 C Y d ~. 0 4 L 0 C' w ri C a ~_ x .a m Yt U~1-'!8-:&86 u6="3 7G3 3d7 6263 Rk;E GIVT'v SHERIFF'S GFF I GE ''- '.f1 ! ~ ~ rr1 ~~ ,a 4`~' ~„ ,. ~ 4 ~~ ~ P /~ ~ ~ l fi a W8 p~ G T S~ ~ ~ ~~ w ~~ 4~~~ ~ ~ ~~ P, T` Q }1y ~. f~ ~ ~ ~- ,~ ;T ~~- C.b ;~ c~- S ©~1-18-1996 ~6 = X13 7t~3 387 603 RKE CIVTV SHERIFF' S Att~9Chment B OFFICE P.06 ~~~~ -~~~t, _ ~ ol=FlcE o~ sly ~~~ t~ourmr o~ aa~ C~NI~~JN~W~A~.'TI~ of V~~CrI~TIA Department of Criminal Justice 5'ervices 9rubr C. Nbrrls oinaor 1'''ebll~ary ~~, 199b INr. Elmer Hodge County Administrator Roanoke County 5204 Bercutrd Drive, S.W. Itoanaka, Virgirtta 2~t018 Re; Grant No. 96-A9048CR95 Criminal History Records System Improvement Dear Mr. Hedge; ~ Fait Brood 6tnat, TaMh Flt- Rk~nnwnd, Viry{nla 2aa Tddr40 FAX` 8W-,71~' TDD ~604)70a07'--' We have received Sheriff Hoit's letter requesting reconsideration of the amount a~+arded in this grazclt and removal of the special condition relating to the deletion o£ scanning equipment. My staPF has reviewed the original grant application together with the paints cornained in the Sheriff s letter of appeal and we have discussed this request with the Chairman of the Crlmina! justice information Systems Committee- It is our unt3erut$rtdittg that, unla$s the rcquoatad modifications are made to the grant award, the Courrty will be unablo to #'u1fi11 the intent of the original grant award, namely improvement of the jail's records system and the interface with the Roanoke County Police Department. $ecause of the importance of these improvements, we are willing to honer the request and issue a revised Statement of Grant Award, We can only do so, however, after we have received and approved a detailed budget and a supporting narrative which explains and. fully justifies each item to be purchased. We took forward to hearing from you soon. If you have any questions, please contact Norb Federspiel at (804) 371-6284. Sincerely, ~° ~.~ Christine L. Turaer Acting Director cc~ The Honorable Gerald S. Holt, Shy Deputy Secretary Car! R. Baker Joe Marshall Norb Federspiel ownr,u ~ ~ voT ~ ~n`•+~a~+0+a+a~~areo~` a «~e en,w~ iw ~e~""rw rnwa. Marsre«ww.Ae~r se~a~ednrw~ww rrr~wrens~co..~r AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, APRIL 23, 1996 RESOLIITION 042396-9.c EBPRESSING THE APPRECIATION OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY TO BETTY W. DOOLEY FOR OVER 13 YEARS OF SERVICES TO ROANORE COIINTY WHEREAS, Betty W. Dooley was first employed on September 20, 1982, as a Library Page, and has served as Library Assistant since December 1, 1984; and WHEREAS, Ms. Dooley had a fundamental role in maintaining service during the reconstruction of the Vinton Library and is held in high regard by the patrons of the Vinton Library; and WHEREAS, Ms. Dooley has consistently represented the Vinton Library in a positive and friendly manner to the citizens of Vinton; and WHEREAS, Ms. Dooley, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to BETTY W. DOOLEY for over 13 years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: i AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File Kathy Claytor, Human Resources ,,- .. L. " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 1996 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY TO BETTY W. DOOLEY FOR OVER 13 YEARS OF SERVICES TO ROANORE COUNTY WHEREAS, Betty W. Dooley was first employed on September 20, 1982, as a Library Page, and has served as Library Assistant since December 1, 1984; and WHEREAS, Ms. Dooley had a fundamental role in maintaining service during the reconstruction of the Vinton Library and is held in high regard by the patrons of the Vinton Library; and WHEREAS, Ms. Dooley has consistently represented the Vinton Library in a positive and friendly manner to the citizens of Vinton; and WHEREAS, Ms. Dooley, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to BETTY W. DOOLEY for over 13 years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. /' "` ~' GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1995 (audited) $6,994,906 Addition from 1995-96 Budget 10,558 Sept 12, 1995 Donation to IDA - Rusco (127,500) Feb 13, 1995 Va Western Community College -site improvements (66,379) Feb 21, 1996 R. R. Donnelley & Sons (2,500,000) April 11,1996 Match for Sewer -West Main Street (120,480) Balance at Apri123, 1996 Designated for work done to date on Cave Spring Jr if Literary Loan is not accepted of General Fund Revenues 8.09% $4,191,105 4.85% (367,000) 3,824,105 4.42% Changes below this line are for information and planning purposes only. These amounts have not been appropriated to fund balance at this time. The increase in projected 1995-96 revenues is based on the most recent estimate of the year in process, and could be adjusted up or down as the year progresses. These funds are not available to be appropriated to other projects at th Balance from above $3,824,105 Recommended increase in 1995-96 budgeted revenues based upon 6 month review 2,830,183 $6,654,288 7.70% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1995-96 General Fund Revenues $86,464,490 6.25% of General Fund Revenues $5,404,031 Respectfully Submitted, ~~.~.~~ Diane D. Hyatt Director of Finance Yt~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~1~~~~~~~111~~~11~111111111111111111111111111t1111111111111111111111111111111111111111111111111I11~. - ~ _, - -, - ~ .. c ~ ~~ AGENDA ITEM NO. .: - - _ - APPE CE REQUEST _ _ = PUBLIC HEARING ORDINANCE CITIZENS COMI~~NTS - - - - = SUBJECT: S W C~, S C h ~ D ~ 5 - - - -~ - s - - ~ - I would like the Chairman of the Board of Supervisors to recognize me during the - __ meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED =_ BELOW: - .. ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will - decide the time Iimit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority o~the Board to do otherwise. - ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized c speaker and audience members is not allowed. c ^ Both speakers and the audience will exercise courtesy at all times. - - ^ Speakers are requested to leave any written statements and/or comments - s with the clerk. - = - ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP i s c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c - = PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - - - - - - _ s _ ~ ~ - - ~ - - s ~ - s _ ~ - - - - _ NAME ~~ r~, - - ~ ~ _ - - ADDRESS a ~o ~ ~ s ~~,wU ~ ~ ~ ~ ~ J ~ _ _ a ~ _ _ _ _ _ _ ,~ PHONE ~ ~ ~- `~ '1 U - - _ _ _ - - - - - fiiiiiiiiiiiiiiiiiiiiiiiii~nfiiiiiiiiiiniiniiiiiiriii~iiiiiiiiiiiiiiuiniiiiiiiiiiiin~iii~rliiiniiiiiiiiiili~iiiiiiiiiiiii a ~ s r i Illllllllllllllllllllllllllllillllllllillllllllllllllllllllllllllllllllllllllllllllllllllllllll~~llll~ ~_ a. C~ AGENDA ITEM NO. '~ ,~ _s APPE CE REQUEST _' PUBLIC HEARING ORDINANCE CITIZENS COMI~~NTS SUBJECT: l'~,~~N ~'~ `> C'i~t'~ ,~~. I would like the Chairman of the Board of Supervisors to recognize me during the s meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each speaker will be given between three to five minutes to comment '_ whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. - ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c __ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c - - - - _ - s t NAME >-~"r~ ~ ~ - ~:~e~.:~r~-~ ADDRESS ~% ~ ' a t~ , ,~' ~-~~,.~ ~~' ir' i ~ ~ ~ s ~ ~ ~ ~ ~ ~ ~ ~ PHONE ~°'~~~ , -; ? ~ - ~~:.:> ; - - fitttittttitittittiiiittitnittittttttttttttititttitiiiiiiiiiiitittttittititittttiiitttttttiniittmitittitttttitittitiiitttti~F ~~~~~ ui ~~~uiiu~~~~~~~~~~~~111~11111111111111111111111111111111111111111111111~jj _ - _ 3 _ ~ r _ ~. _ _ ~ AGENDA ITEM NO. ~., _ APPE~-R.ANCE REQUEST _ - _ PUBLIC HEARING ORDINANCE `~f ~ CITIZENS COMI~~NTS _ SUBJECT: ~ occnc~/C "oc.~ 7C~)~~1 ~- ~ ~~;-~l ~',ry~~yorern~'~~j~ I would like the Chairman of the Board of Su ervisors to reco nize me durin the P g g meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: =_ ^ Each s Baker will be iven between three to five minutes to comment P whethe speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, d will enforce the l l t t i t d b th f th B d t an ru e un ess ruc y o ns e y e majori e oar o do otherwise. . c ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments _ with the clerk. __ c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - _ - c _ s i I _ ._ _ ___. .. ___--_ _-.. .. ~ fiiiiiii~iiiiiiiiiiiiiiiii~niiiiiiiiiiiiimn~~iirniiiiiiii~iiiiiiiiiii~i~iii~iiiiiniiiiniirimi~~tl~i»iutiiiiiitiiiiii Kathy Finch 5417 Sheila Lane SW Roanoke, Virginia 24018 Tuesday, Apri123, 1996 On behalf of the undersigned residents of Roanoke County, I would like to present a petition signed by 7 ~~.. citizens who are concerned with the current decisions being made regarding the capital improvements projects for Roanoke County schools. These signatures were collected during the previous seven days. We believe that the response to this petition represents a broad base of support. The petition states: We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County Schools capital improvement projects until a study is completed and school needs are prioritized. We also ask that the study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you. PE~'ITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in South~;vest County. Thank you, `~G (amcr~c., c_. _ , Jam:` ~y~ __ ~' ~ ~ -~~ ~ ~~~~~~ i~ ~.!~~ -~ ~, ~--- ~C=' l,rt:Z-~-~--~ ~2~~y ~~7~ ~ ,P~ .~ U o ~ ~' a~3~v t3~c~oK-G;eI~~~~oc~.. ayol8 d~-8~rc~ol~~el~~r~c~. c~4~~~ 2~z~ i ;!n 'e ~ ,Y ~,n;1cF ~ yG t~, ~S~ ~~ 151. -~ `~~l~ ~~ ~~ ~ a `~°~ ~ U S ~ ~~l J ,,~.I-~,.I ~ bra r_~ ~c~~ ~ -- ~~~ l~ °~o ~ ~~, ~~~ ~ ~~ ~7, r~.~~ l ,~ ~ 1~ ~T z~ ~ t } (~. l~l' PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. lVQYYI~ Thank you, ~c~d~~~- ~~ 5 w. ~~ r ~~ ~C ~ r~ L 1 h ~, _~~ ~- l~ ~~ ~. `~ 1 1„~:.~.ry..-~ Imo-, , S (,L, ~~aS ~! ate- S~- s ~J ~~~ / %r L C~ ~ / Lf 0 ~Z~s ~~~~-~~ ~ ~ ~~ ~ ~~~~~~~~ PETITIQN We the undersigned Roanoke County residents petition to haft ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, J i ~IYJy~~i ~~~ ~ ~~~~ ~i.~0~~~~ ~/~~~~s~, _ J ~~, _ Qf~ ~~~~ ~r~~rNS~ ~ ~5~~~ ~~~ol PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, c.~ ~ ~~ ~. ~~- ~~ 1 ~~ ~ ~ ~~ c f~c~sv o ~ ~ r- ~~~3 K~ri~Yv~ ~ - 5 -~ a S ~~ ~ ~~~ ~~~~ ~. 5i ~ ~~ ~~~~ri ~~ s~ ~ (~9 ~ ~~~+ ~~~ a 19,s'3 ~~~ ~i.. ~-~ ~~ y ~ C'r~ ~ c~ti ~1 ~~' ~~° X131 y C~c'~~-~/ ~ xc.J- ~~~ ~ ~'~ ~ ~e l~ ~ ~. PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~~ ~ ^ ~` ~~ ~y~~ /~ ~ ~~~.~ ~ ~o ~~ ~ a ~/'~o~`"~~tJ r'7 l ~ ~~~ ~ pis Ct /'. /~ i?Q--K,;~ /`-~F ,~ `~~~ l r-~ v~ o i ~ ~ ~ r-- ~J ~ ~ ~ ~ ~l ~h, ~ C h 7 1 ~" r~ ~~~~ ~~2© ~ ~, ~ ~( /0, (% .-~ 72. a ~r~ I `~ PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~Y1 ~ ..~~, ~,,,~.~ ~.~'""""1j'u ~ i 531 o ~N, ~J :a ~J ~,~ic~~ ~,~'.t,E.l~_ 1 4t ~{ ~I ~~'~ ~i~~w:~~ ~Ilt, -~e~~~~~'~ ~ ;~, C~ 4 ~~'~ ~z-~.._ ch;~ C z 7 N.dc~en / °~ PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~~~~~. ~ddr~e~ ~a~ ~ ~~ r ~~~~ U. 2 ~ o r ~~,. _ ~ ~~ l ~ ~,. ~~~ ~ur7f-vU~oUC~ ~D~ ~,- ~~ ~~~~ - ~ ~ r~~ ~T ~ ~ ~ ~~~ ~ ~ ~~ , ~~~ a ~~~~ ~ ~~~~~f ~.~ ~~ ~- ~ ~~~ PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~, -~~~- ~' ~ ,~i v ~~~. ~, ~~Q ~~~~ r , ,~ ,,~ ~~-~ ~ ~ `fzS i t~ ~,~` r,;~ n (mot- ..~ r~'t.t" ~~ 5~~s ~ s~~~-~y z~ ~~ PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, X30 9 ~vrdP%l fir. O~o~zr~a~ l/~~~o`~ ~~0~ <<ll~~a~ J, ~ y~ ' k.~ ~~o f l ~ o ate- ~ is ~,- s~~ ~~ ~ ~~~~ ~P - - d ~~ ~9s~ ~~Gt1Yl~,~; ~~~(.~a /~ ~~~~ ~'~- ~ S~ . ,~ r ~, _- rAY t?~v~s ~~w%~' l PETITIQN We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, s .tic ~~~c-~c.vl~ ~~~ .i~~ ~~s~1 ~~~ ~ ~~ ~ C `~-- ,~~ , ~~ ~~~:. 1! 4 Zoo ~ .~' ~- N~-~ 1 ~? J ~~ ~ r ~ v'~(2. 1 ~ o~ ~~l.l~ 1 `Q~~t~'Ga ~'' L~IDIU ~--~~ / ~ l~ij~t l ~' ~ ~~r;~1.~ ~ / ~~ ~4,~ 3 ~~/ k ~.~ - ~ 1- ~`~b/ y2~,?`~~ Cam`/. ~- ~ ~/i~1 ~~ . ..... ~ 'lJ~--li V 1 L lll~r ~ `-h ~~ ~ I~ =~~i~1=c7/4 ~%3~ n ~ ~~' 35~3f5 ~'~a,. b;r ~i nt ~' Ro~_k ~~. ~-~aoi~ y ~3 3 C~sL,~-c~~ ~~ ~... ~~ ~- - _ \Lc x-~ c, o~ , ~ Ps- c~-l0 ~ ~, ~ r 1~ PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, i~K."rte."-~'"1 F ~~ ~._ ~~ 3~ ~~~~G ~~ = S Gtr, ~ ~ a Cc~ U~ ~~,;,c~ ~~~--~ s~~~ ~ ~.~ ~f~ ~ ` ~.e ~.~ v~~~ ~~ ~- J,~ ~ , (/~ ~ `i--- ~ ~x_ _~ PETITI(?N We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~~ L ~ G^ Vl~ 6Y~,~~-e,4 W~ (Zr~, ~7(~'~ l~(C~~-1,~.. s~ ~ ~•, ~o ~,~tJ S. , 3z J ~ ~ ~~ PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted ty the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, IDETI'~ION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to ~~ maintain consistency with the information prepared for schools in Southwest (:ounty. ~~~ _~ < ~~~; , ~~~~ ~ ~, Thank you, /j .." t~ ~- Cci~ti~~~ C~ti..~ ~5~ ~~7 ~~;~a~c~/ ~ ~~C ~ ~' ~~1 ~ ~~~~~~~ ~i~~ir i ~/. r ~~D3 ~~~d t~Ja, ~<er ~~. ~~1 ~,~,~~--, t~,.r l r r /~ ,. `~ ~ C~ PETITIQiV We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~~~~,~~ '~ ~~ ,- -d-ti ~~ ~'~ ~~~' ~~YU'ti~-F U~ . r ~ p ,v/f ~~~ f-Ir~~> .~~'r~eav lh~~~~ ~~ ~~,~ (J ~- ~ r ~"?5 I (~ ~ o o. c Y. G ~ ~ ~ I ~U 3 g ~o,\sarn ~(' , S X2-5 ~,~. _ S'C~ , 6 ~~ ~ ~sc~ ~~~s ~ W, ~~~~ ~~~.~ ~ ~ ~t~ ~~i ~~ j~ p ~ ~ ~~~ n 1~.~ , ~~~7 ~~~~h~~ lJ~{ x ~ ~~'~ . 5~ y~ Sin ~ ; c~(.~ ,t~2.i ~~~ ,r,~ ;~;. ,•~,~. ~~~~, ~y1~ ,~4~fd,~, ~, .~ ~~~ (~ ~%u~~~ PETITIQN We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~~4~ ~- ~ ~, ~~, ~9z~ ~~,a~ma.- ~2d . ~,~v g S r~~ rz ~ s c" i ~.~_Ch~..~c~s 3 /39 ~C~~~r i(`)z~r.~t,~ -~~f 0 ~ ~t~L-:l-l-~- J-A-MG 5 `~ o ~ S~~ i~~~oL ~.~ ~e~ X330 ~ ~ ~s~~r~~ ~0 ~~ -, . ~`t ~ 5 't'~..~ ~ ~i ~n.- l~ i '' c- ~ ~ , S ~ I ~o ~n~s~ ~~ ,~~~ PETITIQN We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, (/` C1 /~. ~,~~ -~ ~~~/7 ~ a~ .~ ~~~ ~' ~~~,~~-z~.-rte. .~/' ~-,C~ L ~ , // l ^ /I J~~~ ~ ~~~Q~ ~ 6~C -~ 717 ~acl~7r~ ~i~'~~-2 ~~~ G~,~II~~~,s~~ f ~ ~~~, 5~~ ~ ~ ~3i C .~~~.~~~1~.~~ ,~ ~~ ~~ .~ r ~'~1~~f PETITIQN We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~_ ~ ~o~~ ,~ ~~ sa f :~ ~P~~e~ ~,; ~~- ~~ ~J`7tA ~ i~r /mot ~1~sz_. ` y'~ V-Q , ~ j 6~~~ 7~~~~~ R~ ~(~ 3 4 S n, ~~u-~n C~ ~Sa~-.:~ ~-~t~-~~ yam. ~~~-~'~ ~-~ Gnu ~~~. ~i l-- S ~le,~„r+z- b~Luc~- ~zc ~l'L~~(cVt l ~?.~ ~c/ ~~~y ,~~~,~~,.2 ih. sw ~~~-a.~.._.S k~ tiv ~..~~~~ ~~. PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, 'p7so, ~~c~lt Te~C,r ~ ..~~:,E" C~/,rt-.ti~< c-,~'~`c-.'` /~,E1 bra ~ ~3J~ ,~ ~'`~ 'G/ ( ~ ;.~07 /.~t~rcuoc~'~ ,/~ S,3~t~ l'~c~uC~,S~~Cf ~~ "~- / _ 1,~~~JL.- '~, ~~f (/ra .BUD/ ~ IC- ~iL/ f~ ~r'~/;~ ?yS ~?r.~ ~, T~P~~ r t c~t1~ e/% 'l~z ~~~F~%~ ~,?YGrY PETITION We the undersigned Roanoke County residents petition to haft ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ft~tza /tur~7m r~srEn ci1~ 1 2 ~~~ uw }~ ~e v ~,~ ~~ ~;~- ~~zZ C~4~~~,~2~R~ s~a~ ~S~cGa~ --~;~ ~.~o ~ ~ - ~ n k.J ~~Z ~ __ ~ ~~z ~~~wz~7~ ~, ~f®~3 w4c~lf ~uc~ . _._.. ~, PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are rioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~ ~~ S~v v~ -~J lr%w.~ ~ INC~I~ ~,~ F2_,.i~_.~ R~e~..L X77? C~r~f'rE~l~ ~J.~. ~L~~11 ,~u~Tir.~~/UG ~r `~`~(~/ ,G~-.~'~~'~~fv~1r1 l' i ~~? jr~ ~'~~f``~~%rr~~~ gar . PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, V i ~~ f/ Vv /f.~ ~ r ~ .-~, ! ~ ~/ / ; ~ -~ C,- p{~~ c*~V°,.e',~;. ~~"~ ~._.1L-"fit .~ ~_ ~ ,,.~. ~~ ~~ ~ r~~~~~ ~~~ ~~>< ~~((Jf. ~.~~~ ~`~ C~~~S.~L' ~i ~C~ --~ (~ / ~. ~~~'f ~rlc~zf L~, ~,ti. ~'yG~~~ r i A ~~ J t~ ~ L~ ~~, f J PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are rioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, .r- r ~' '~ ~' i` i r ~ ~ r ~ ~ ~ ~~ ~ .~ a . _ ~~ ~.~- rr ~, ~.~~_ ~~. // ~" ~-ZJ`~ (~lwL> C~~- /a ~ L~ ~ °~ ~, .~ p~ I.//- ~j ~'~ /? ~ ~ ~ .. ,,,~ p ~~. L~/mil ~j' ~I / f ~ ~ ~~ PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ;~,.s.. C( c~c>r Z~,~ G'` ~ ~ . ~, ~~_ ~- ~ v~r~w "~`~i~ o`- ., . ~' ~ ~~~ 4" ~, ~,~ ~, ~ -~~~; ~~ ~~ ~{~~ Sv~~t Q~se ~ ~~ z ~U ~ y ~-~ ~~ ~~~.~ ~~ ~.~ a ~~ ~~~,r~ ~- ~©~~ ~. ~~~~ U 3~l S ~,-~~~. V~- ~ dal PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. ~, a-''-ti~R.~ - ~,J _~ }. ~~,~ ~ ~ ~,, ,. Thank you, ~~~~~~~ 9 ~~,~3 w~f~~~~~~ ~i~~E zq~i~ ~ rX 1 ~~ .r~~~r, ~~ -~ a; ~ ~-~ ~~.t~~~-~~ ,~ ~.~ ~ ~, ~- 6~ ~ ~ ~~ f~ ,~~d W6~~ Z W+~' ~~~e w,~~l `L ~f ~~ ~ v ~' ~,~>> ~w ~-~ y~y~ ~ % ~~ N ~~ ~ y~~y ~~ ~ / ~ 1 ~'~ti, I , ~ ~~~' ~ Rai In ` ~ 4' (may. .~~~ zc~ c - y- ~ :,~~ J ~ PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, l~x~~.,t~'_) ,~ ~1 ~\`` ` ~. '\l ~-C.~ ~~ ;- - kD a~ p,-a ~~- ,~ . ~~--- J e~~1 ~(~ 5 3 ~~~~ ~p ~e v~rooc~ Gt- ~ ~ 0 ~ 4- ~'~/~ l~~~p~~~~ ~ ~~~ i ~~ 17 i~)i~dQw~~~ i r ~~ ~. ~~~ ~ ~ ' ~~ PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, d~l~' J , , .. _ n ~ i ,Q ~~~J ~ ~~_ ~ 3 ..~~ '7 ~~' ~,C~ ~ ~ 35,E l" j' `-f~~~~~1 ~)x~ C.~~5-~. c~.~, Il 3~~1 %<>x ~~"~ << s ~- ~~. Y ,, ~iL~~ G~i~'~/~' ~. ~u~~~ ~~1~~ ~i~ v~ 1 ~S~ ~~~~ ti~ !~2 7 _ 1-~-'~'~vcs~-- ~3D~ ~vk C`~se~ C~c~~- J, (~ PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~.~/2V~ 53/7 ~ ~~ ~~- ~ 3 ~ ~ ~o X C'~~E ~" ~--~~~~ ~tY1 C ~C'~-. ~ .>~' ~f~33~f%~s r- ~~ ~ ~~~c~,5 ~~ y.~c~~ ~rt ~, ~ ~, / ; ~ 1 ---~z ~~ ~ ~. ~ ,~,~ 30 ~~~ Y ~~~~ ~ C'h~ C%r- _J ~~ ~ ~ /3 PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~ ~~ ~.. .. ~. y ~t~~s-- ~, ` C~C-~-~ ~-, ~~~ ~o~ ~,---~~} C,rLI.~ ~~7~~~ ~~ ~ ~> 2.~~ ~. ~~Lzsc~i ~tt , ~~40~ 7 ~. l~ PETITIQN We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~CzYYl~ c. ~~~~~~ ~ ~ ~~ j1 r ~~ ~( (I i~ C~ PETtTtON We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capita! improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ,i ,,; 3~ I ~ i~n C,c~.~, ~/ ~ ~~i~ °~~ L~ .2yv~8 ,y~ ~ ~ I~j . ~~ ~;0 ~' ~- ~t e , fha~ a h 7/{~aJ ~~ /3 PETITION F---~ ~~ <, :~`~ ~~- We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Assc~iates to maintain consistency with the information prepared for schools in Soutf~west County. ti~-~-m~_ u~~~~~ Thank you, ~~~~~ `7~ c~ ~7 Ca-hJ~,co~sL ~~(C~ , ~~ ~! ~ ~ u.~ 7a~~ /~ ~ ~-ewwy ~, Vi`~r°l ~~~~t1G~7 ~JI ~'1'~' ~~ ~~~E~~~~~~ , ~S ~.~~~ ~.~ ~ dm ~, ~ ~ ~~J L~~y ~~G" a.'1 y,~ --~. -~ ~~~ )~ ~~A , ~ ,~ E ~ f 1~ ~i~y~1~1 E:~ (,~ -_. ~~T~z,ToN We the undersigned Roanoke County residents petition to halt ALL spending an Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest COUilty. Thank you, -S~-L-~-,~____ ~ - Q~~~-. ~ ~. ~~ ~1t~ d-~ one ~~ ~ 5.73 s~~s~~,y ~~ a~v~~ ~~~ h s~3 ~~ ~~~ ~,.a D,- ~S~ z~o`~ s ~ 2 ~ ~~ 2-- ~ .' ~~ fig l f ,~~~~~ 1~2 . ~/~ PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~ -~ _ ~ ~o-~.~~..c-- ~ ~~k.tl ~.,~G~.c~' ...~ ~~ Gl,l,s~_~_ . .i ., ~~ ~ ~ ~ _. f ~~ ~~ ,O~`/, ~ ~ ~~ l -~ ~. ~~~ ~,~~~ ~ ~ s~ S~~ ~~~~~~ l~~.~-i ~ .~ 5zd~; ~~~ ~~~ C~ , ~~~(dl ~ ~Z. 3d ~, ~-2.S ~• y ~ eA-y o ~-~, T 7~i~t ~~; ~~z~ PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study he conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~~~~ ~~,~~~~t .,~ ~~~..~ fur t~ (V~.r~~ ~._..~~.~. ~~ _ C~I~,wr~a-r~ ~~~- ~ -~ ~l~ ~ mss y ~° ~~ ~~-Y n ~ ~- ~~~~~~, . ~ ~ ~-~= ~dd f~ /C~ /r~~GGI~ ~1 ~nr~~`~1~~ ~ ,V ~ Y~' ~ /C Sot/ ~ G~~ ~' ~ ~ia ; 2y~i~ /7u~ G/~~~.~ b~ - ~-sloe'' ~ ~~3 ~~ (lFr~~ 1~aZ `2 ~~~~~ .6.0~0~~~~~~~ ~~~ ~~~~ a~~l~ ,~ Z ~~~~ ~~~ ~~ 3 5/ o ~/a~ ~t~ c,c a ~-(o/ g ~SS~,~/~~~c~; PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, 1-11501 ~,' ~ I~ Y : 2~1 ~ l ~~ ~ 7 '39 F{illbrc~0~ r~r~~~ ,~ ~~i~ 3.355 ~«~~- c~: ~o~ na/C~ oZGIa 1,~ ra~?~, ~ G iG E?C' LG 1 ~ ~ ~~`~ rC 5~~7 ~~'a~~l~~,~~~ ~ g S37 ~ C~~~. ,~,t zYo~ <S3 7S ~~~ biz a ~~ ~~ ~~ ~ ~ ~ ~ /y ~~1~ C:~u/d~Gc~-- ~ u~l ~~~~~.5. We thv undersigned .Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted Uy the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in South~~~est County. Thank you, ~ a`~ o ~~ ~~C~- ~ ~~ ~U `7 ~' G.~ ~ ~o ~~ c~iQd' z4°a~~ ~ (0~ ~ 1~~C~~z~~d - r~ 1 < < ~ a~S~ ~~oc ~I yam l.P~L.~~t,~ ~ 1/ ~: ~ ~yo 5 835 Olc~ Lvcl~p C.-~ _ 20~~,~. , l ao ~t~ ~~~U ~/ ~~~_~~ PETITIN 5 We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. ~u`~ -,u ~Cv l~ ~~~~ ~~~~ Thank you, ~ ~G~ c/ ~~~`~~ 1 ~ 7~0 ~~ ~ ~ ~ ~ d~. ~5~~ ~~ ~ ZY~~~ ~ ~ r ~~~ ~~~~~ (z ~ ~~~w~. ~1r~ z~~1~ ~ ~ z g ~~~r~ ~. z~c<~ ~y ~ ~ IC~NCrSya~~(~.~ t~_ ~~ ~' h ~ <~ ~ PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~~~ ~._ ~~~~ ~-~~Ss~~ ~~~~ ~9~ ~/~ _ `f0~ 3 DC119-e ~ ~ i, h,C~ . sss~ Csa~t,~ea. ~ a ~ 8 PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, J Q-c ~ ~ ~ 9. ~ -Q-~i `~ °I~j ~ S`o~~F,~J C~ ~..fo~g (vaoo S~ C,cha-,/~ .~i 2~ ~~ ~. X40 ~g ~- ~5~~ i (~ ~ s~~c~. h fi. ~4d t ~" ~ ~~~/ 70,E i~~~F~°~L ~~~ ~x/ -~ ~o~~ ~ ~P~ o ~ , ~~. ~0~1 ~ ~5~-~c~~ ~ zoo ~~ c ~'" ~~- PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, - .~ ~,. YL7t~l. ~' ~ " h~ ~6~~~C~.cr~-l~~~h ~it ~G~ ~~~r~ ~dlJ ~~~ ~~ ~ ~~~r~~ 3~~ y ~.~.~~z~zC ~~~~ ~ ~`~ ~~~ ~~ z~~ ~ i ~ ~ ~~7 ~~~ ~~~~. ~~?~Iol ~ ~ ~ ~~~~ ~ ~ ~ r~ ~ C~~~ ~ ~~ ~~ ~~ ~b ~ ~~ ' ~~~ L PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, J/:L~Q~/ ~0/ d' fr~~ J~CUL.~cL%~t ww~ ~b' ~o ~ ~~i .~~~~~ ~ ~~~i ~~/ 82 ~79 7 9S3 1-~''t ~~~ ~a~,~~ ~ ~l ~ l8 8111 (,~rsC~. T~-,~ ~. z~c~t~, ~zs LU~`C~S ., l~ LL c.~..~,.--L. PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, <;% <~~ r ~w M~ o .~~ ~~~ ~k~~ ~. ~-G+ rl ~ C ~~ ~~ 3 ~ ~ Ja (~ e~- ~~, ~ c o~~ t~ SC~~j J~ Caves I lE`~ ~`~ ~ 24-~ ~ A~/ GUS' ~, ~/ S erg' ~~- G/rr~/~r-,~-s~ 1~~- a~Y .~7 ZI ~AG~ s Rv/~Y 1~2. 2~Fo~~ 9 PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information~prepared for. schools in Southwest County. Thank you, ~~- ~~ ,P ~i'r ~~ ~~i r ~- ~~~ v~e, I/,4. `~ / I 1 l (mot y'1 ~'r't~l ~CS~Pr C,.'/rc ~~ ~~i ~ u~ s~f C~ vc~,/e~ ~f~/ J~ -l 7~ HGI H 7 ~'1 ~ ~ ~C~ PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information~prepared for schools in Southwest County. Thank you, ~~.cc.. a- R.~,a.. )9~-,uui.~ ~ ,: ~- ~~ Jc~"' y ~! Z 3 J~/~,.~'w n o be ~--~- . ~~~~ ~~~ ~3~ ~~~ ~~ ~~l ~ ~(~~~eul9 ~~ . O PE'~ITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also asn that this study be conducted by the Moseley McClintock Group and D ne oJof g and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, 14~~f ~ ~<~i~Z-~2~J ~~~ ~SZ ~ ~ ~ft7~/'~ ~'~~i'k ,~~ 7' ~ 7 7 C'~/f ;~ith`1I~h~1 9 PETITION We the undersigned Roanoke County residents pFtition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~,~'~-- ~. /- f y ~ J ~%~~~ s~~,~G,~y ~r . PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritizedy We also ask that this study be conducted by the Moseley McClintock_Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ,~ ,,~ C~_ / 4 ~' ... ~->i~ ~ YYl~ - ~-'v/-J~~Z~'-' '-~ (~ / ~ ~~ .Z t~.~'F7r~yt~c~.1~ c; Y S~~,IG' l'/c~ ~U~~Li1~'~G)~~ L~ , PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. ~ v~ Thank you, ~~ ~-'1'l.~' ~ ,c11,~ f J- ~ ~'-~ ~ ~ ,l i ! ,~~~ , `~~.~~ ~`~h`rral~ ~v4~<~Ct' C,f . ,~(c~, /~ till a!` 1 ~(3rf,~f 1! L_.1.~ ~ ~~Z C ~~"~[_~%~ ,~ '- " 'j Ig PE rioN We the undersigned Roanoke Cour;ty residents petition ~ to hi, Roanoke County School capital improvements projects until ;~d school needs are prioritized. V'Je also ask that this study bE ;ley McClintock Graup and DeJong and Associates to maintain cc. information prepared for schools in Southwest County. Thank yau, Nr~~~z~ C~e~ K~,~ ~,a,~ c~ ~f t, - ~~~-- ~;,,~_ ~ ~~~~ ~~' o ~ ~ aL~ ~ 3~ -~----__---- ~?-t~Q -_ ~_~~~__ -- ~~'~~ . ~Lal~' __ ~ ~ zz _~~o~_C_ ,, _z~ ~~~ 3 19 ( G ~'~M d J'~ ©Q I V~ 2'~ ~ 1 `~ ~ ~ ~~ ~_ ~_l~_ __~?~~~-,`__ 1~~~ fir- __ ~J ~' 3.Sla ,L_'_~i~~,c~e ~~z~_ 2''C'B~ 339 - z o _ ~s -. r~,~ I~ R~,.--2..~. Z~~ l~ S~Lg ~e~~- r ~~ ~ ~. ~~ a~~ l ~ 30g~ ~~ ~~TILL~ 2 ~~ 2tC~ axis ~~ ~ ~ ~{?yY~ C cwzr~ ~ 2 ~ ~~5 `I~ / `~C ~~ U~ ~-~o L g PET171ON We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. ~i~hank you, --- ~ ~. ; .~~ ~ ~ - 58 l~ d~ loci C©v.,~/- -_- ~ , ~~ ~~ ~ft'30 S...u~•r,~ C~-~4 ~-~ --- z.~ ~- y ~~ti (~~ ~~ ~ 7`13 ~a,~~ ~~~~ ~ ~~, -~ J-~-_ , ~, ~ ~ ~;,, ,~ t -- °~ ~; ~ ,e~, ~. <~/~v~g ~C~v~C~ ~/usSfapLc~ __~ PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. ~1-hank you, /1 ~ !1 / r ~l ~ PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, /~ r ,~ ~v~~~~1.- sc~~1 ~wcssl~c,,J 1 0~~,1 ~ li,~n(1 ~J~yy~4~'-~q i c C~G'-L- _ ~ ylaY ~l~-~I 3 0 43 Pu...~,5~.,,~ ~~z ~~K UW- ~1.~-~-u.~ CIt ~tlc~-l'~^-~ J 9~.~3 r ~ /G c~ , _ /~. •~~y ~ \ r c~ t'~ll ~/~1'~ ~f'~, 1 ~ ~ . !j 2L~ ~k~ ~t.~,ti-- ~1 ~~"'" _7 k~w~,~'~G2~~~Z~ichatid UI~,J Lh. PETtTtON We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~~ ~~ ~~~ ~ i~` ., ~ ~ ;; ~ ~~ z,~. _~' ~- - , 5a a~ ~ ~ ~~~~ ~ 5 6/~~ ~~/I?~~~~„~_ l~l , ~` , , t,~. ~~,1 ~~.i 3~ ~~ ~ ~ L .; ~,U f1 611~t/l.,~Y ~~/1.~~ -~ -,~_ 1 ~ ~~ i _ ~ ~~'a (~. PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~~ ~~~ A~c~ re ~, 3s~o r~e..~lc~,,x ~- ~.~-t~lb~ 30 3d ~~ c vim- ~. S~ ,~ / F' a,,,~~ PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~4 7~8 ~~ ~~3~ 8~bc1~,,~ ~~ . ~~-~G.~ ~ ~,v ~~ -u-~`- 69~, ~,~ ,_ ~~~~~~~~y~~~Lfl c s~s~~ a~~~~d~ ~ ,_,_-t~[I- .~q3 to Clc~o~~ Or ~~. ~ r ~. _- ~f ' :~~~ /b'6 U ~c v Sr7~ ~/ .~w "/,`,~`° ~ ,~4~~- off/ ~C~ ~ .~ 1 `163 Z, ~ _ ~.~ PETITION We the undersigned Roanoke County residents petition to halt ALL spending on Roanoke County School capital improvements projects until a study is completed and school needs are prioritized. We also ask that this study be conducted by the Moseley McClintock Group and DeJong and Associates to maintain consistency with the information prepared for schools in Southwest County. Thank you, ~) ~ ~. ~n~„~ ,~ ~ 1 77 ~ 3 ~ ~-f (~-~--n. , ~~ : J R e, ~,,~.~~ ~-e- ~~`l~ ~~l~zG~~ i~~c~7 ~%~ ~'~~'J.li~i.~ ~~ ~ ~~- ~~i o~c~r ~ Ila l- ~ r ~~ l~~-y~~ ~~'~~,~~~~~c ~ ~7~ ~G~ ~~~ ~ I~ ~~.~~ C-~ ~21~ ~~~ a~~/ ~ ~ J w T~ ~`- CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1995 (audited) $405,409.00 July 17, 1995 Payment on sale of old School Administration Building 399,984.00 Aug 18, 1995 Sale of land adjacent to Kessler Mill Road to VDOT 1,020.00 Balance at Apri123, 1996 $806,413.00 Receivable from the City of Salem July 1, 1996 from the sale of the old School Administration Building 200,000.00 $1,006,413.00 ~ Respectfully Submitted, gip. ~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap95 . WK4 ~IIixn#g of ~att~uke f~ x~~cX~x~t~r~r~~ DECLARING THE WEEK OF MAY 6 - 10, 1996 AS 'H1RE THE OLDER WORI~R WEEK WHEREAS, the majority of Americans age 55 and over are the Nation's great over looked resources even though they are active, vRal and in good health and the value of their contrfbutlon to American society represents a tremendous productfve potential; and - WHEREAS, It !s estimated that more than 70 percent of all Americans aged 55 and over are actively contr-buting to society, their families and commuMtles -working, volunteering, caring for sick and disabled spouses, friends, and neighbors; and WHEREAS, despffe high Job qualifications, the search for employment becomes more dlfficuR as lndhilduals grow older; and many experience serious problems and difficulty finding new jobs ff they lose a Job or desire new employment; and WHEREAS, we are working to overcome reluctance to hire older job seekers by making employers aware of swell-documented finding - by every common measure of job pertormance, older workers are at least as effective as younger people due to their unique pool of skills, experiences, and judgments. NOW, THEREFORE, 1, Bob L Johnson, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the week of May 6 - i0, 1996, in Roanoke County, Yrglnfa, as HIRE THE OLDER WORKER WEEK AND FURTHER, I encourage all employers to consider carefully the skills and other qualifications of men and women 55 and over when they hire new workers, and to intensify their efforts throughout the year to help older workers find su" obs and training. Bob L Johns n Chairman ATTEST: 7~• C-Z-~-G~-,/ Mary H. Allen, Clerk l~uun#g of ~uttnake- ~ ~ ~x~~~ " ~c r~r R A ~ ~ 2 ~ a 35 DECLARING THE WEEK OF MAY 5 - 12, 1996 AS NATIONAL MUSIC WEEK WHEREAS, Music plays an increasing Important role In our world today; and WHEREAS, Music Is one of the most sublime of human pursuits and Is subscrJbed to by all races and creeds; and WHEREAS, Music Is the language of all peoples and one of the greatest forces In creating peace and harmony; and WHEREAS, National Music Week will be observed May 5 - 12, 1996, with the theme 'MUSIC -THE WORLD'S UFEUNE'; and WHEREAS, The Thursday Momfng Music Club and the Nat/oval Federation of Music Clubs are dedicated to encouraging young musicians, to Increasing musical knowledge, and to advancing American music, and join forces to d/rest attention to the dynamic Influence of music In everyday living. NOW, THEREFORE, 1, Bob L Johnson, Chairman of the Board of Supervisors of Roanoke County, Vfrglnla, do hereby proclaim !n Roanoke County the week of May 5 - 12, 1996 as NATIONAL MUSIC WEEK and urges all citizens to observe and take part !n actlvHies, recognizing the Importance of music, musicians, and musical organizations to the culturel IHe of our County, State, Nation and World. IN WITNESS WHEREOF, 1 have hereunto set my hand and caused the Seal of the County of Roanoke to be affixed thJs the 9th day of A 9 . Bob John n, Ch an ATTEST: Mary H. Allen, Clerk to the Board '~-lm ~m~rfg rrf ~uttxcn~e ~x~cltt~tcttt%h HONORING RONDE BARBER AND TlIO BARBER FOR THEIR ACADEMIC AND ATHLETIC ACHIEVEMENTS AT THE UNIVERSITY OF VIRGINIA WHEREAS, Ronde Barber and Tlk1 Barber graduated from Cave Spring High School in Roanoke County; and WHEREAS, during their time at Cave Spring High School, Ronde and Tlkl demonstrated outstanding athletic ability, both on the football field and during track and field events; and WHEREAS, wh-le at Cave Spring Hlgh School, Ronde and Tikl also excelled In academics, and received scholarships to the University of Virg-nla; and WHEREAS, Ronde and Tlkl currently attend the University of Virginia, where they have continued their outstanding athletic achievements whJie maintaining excellent academic records, serving as rote models fo thousands of high school students throughout the Commonwealth; and WHEREAS, The University of Virginia Club of the Roanoke Valley is honoring Ronde Barber and Tlkl Barber for their educational achievements and distinguished work !n the classroom, acknowledging them as a credK to themsehres, a credit to their family, and a credit to the community. NOW, THEREFORE, WE, Bob L Johnson, Chairman of the Board of Supervisors of Roanoke County, Virginia, and H. Odell 'Fuzzy" Minnby Supervisor for the Cave Spring Magisterial District, do hereby issue this Proclamation honoring RONDE BARBER and T/KI BARBER for their hard work and achievement in all components of their university careers and extend best wishes to the Barbers as they continue their academic and athletic pursuits. ~~,~~ Mary H. Allen, Clerk -(o H. Odell "Fuzzy" Minnix, Su,~ervisor Elmer C. Hodge, County Adm-nl~trator Bob L Joh n, Chairman ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 1996. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of March31, 1996. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: C RAI G I E 995, 650.00 NATIONS 996,395.83 SCOTT & STRINGFELLOW 1,993,472.50 SIGNET 648,657.91 WHEAT 1ST 4,216,299.30 8,850,475.54 CERTIFICATE OF DEPOSITS: SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 100,000.00 COMMERICAL PAPER: CENTRAL FIDELITY 1,989,489.72 PAI NE-WEBBER 1,989,455.56 S! G N ET 993,291.67 SMITH-BARN EY-S H EARSO N 1, 988, 055.56 WHEAT 1ST 497,854.17 7,458,146.68 FEDERAL CREDIT: PAI N E-WEBBER 996,062.50 PRUDENTIAL 991,383.33 1,987,445.83 LOCAL GOVT INVESTMENT POOL: GENERAL FUND 10,000,000.00 RESOURCE AUTHORITY 1,518,447.23 11,518,447.23 REPURCHASE AGREEMENT: CENTRAL FIDELITY 1,000,000.00 FIRST VIRGINIA 5,355,000.00 6,355,000.00 INVESTMENT: COMMONWEALTH (RES. AUTH.) 5,157,314.80 5,157,314.80 TOTAL 41, 426, 830.08 STAFF RECOMMENDATION: Respec~f~lly Submi d by App~r v~ by: Alfred C. Anderson Elmer C. Hodge County Treasurer County Administrator ACTION VOTE Approved ()Motion by: No Yes Abs Denied () Eddy _ _ Received () Harrison _ _ Referred () Johnson To () Minnix _ Nickens ACTION NO. ITEM NUMBER ~ 8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 1996 AGENDA ITEM: Status Report on efforts to preserve the Catawba Valley Farm COIINTY ADMINISTRATOR'S COMMENTS: BACRGROIIND: Earlier this year, Governor George Allen announced his intention to consider selling acreage owned by the state located in the Catawba Magisterial District. The land is currently being used by Virginia Tech for its dairy operation. On January 25, 1996, Supervisor Harrison contacted the Roanoke Valley legislators expressing concern about the future use of the property. On behalf of the Board of Supervisors, he requested that the state retain the property for agricultural uses or donate the property to Roanoke County so that the area could be preserved as open space. SIIMMARY OF INFORMATION: On March 4, 1996, Governor Allen responded to Senator Bo Trumbo, who forwarded a copy of the letter to Supervisor Harrison. He advised that a Governor's Commission will review the use of the Catawba Valley farm along with other state owned property throughout Virginia. The Commission will make recommendations to the Governor. Governor Allen has asked the chairs of the Commission to notify legislators when a parcel in their district will be discussed. This will provide local officials and interested citizens in the area an opportunity to participate in the discussion before any recommendation is made. A copy of Governor Allen's letter is attached. During a recent trip to Richmond to meet with VML/VACO on proposed legislation, County Attorney Paul Mahoney also expressed concern to delegate Morgan Griffith and Senator Bo Trumbo. They responded that they would inform the Governor of the County's concerns for use of the farm. 8 County staff will continue to disposition of the farm property, to the Board of Supervisors if Governor's Commission regarding Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) keep apprised on the potential and will periodically report back further action is taken by the this acreage. Respectfully Submitted by: ,~ Elmer C. Hodge County Administrator ACTION Motion by: VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens F i LE hJo , ; 38 03.14 ' 9E 09 ' 36 : ~ ' -RUf1B0 u -UCk:ER ~--'~S , 5~;0 ~?~ 5 2'. ~S8 P(?GE 1 ..~ _,. ,~ ~,~ t ~ ,, c7ff ce of the Goverrun c;w,~^ Nlen Gov.a,or March 4, 199h The Honorable Malfourd W. Trumbo Manber, Senate of Virginia General Asscmhly Building, Room 376 Richmond, Virginia 23? 19 f7ear F3o: ~~ Thank you for your !titer concerning state-owned property in Catawba. Mr. Harrison's letter to you of January ZS specifically referenced acreage near tha Catawba Hospital cturcntly being ased by VPIBtSU for its dairy operation. This property, like the 391,600 acres of agency and institutional controlled property throughout Virginia, is being; reviewed to determine if it is undCrutiliud, duplicative, unduly costly to maintain, or otherwise could be converted to a higher and better use. To ac~;utrrltlish this, l issued Executive Order No. 30 creating the Governor's Commission on the Conversion of State-Owned Prupeiry, a t3 person cotnmisQion to undertTke this comprehensive review. ~1'he Commission is condu~tirtb a statewide survey of all executive branch agencies and institutions to identify all real property assets controlled by tlrwn. Site visits are being corrc3ucted to ~tu'iclus iuuJ h~~l~litibs, tiud in many cases, presentations are being titxdC lu llte Commission by representatives of the abcncies and institutions, These presentations are to determine the viability of achieving the abency's mission with or withnut specific pieces of real estate. This comprehensive process led to a yCrirs of rccomtacndrrtions eoacoraing slxcific tracts of land that may be put to a hither and better use. In the Crrtrrwba Valley, there are fir~~e tracts: one o£4Q0 acres controlled by VPI&SU and four separate tracts totaling 4901 acres currtl'olled by the Qcpartment of Mental Health and Manta! Retardation and Substance Abuse Services at the Catawba Hospital. The Commission staff has discussed issues relating to the Catawba properties with members of the Catawba Valley Civic Association. But, at this paint, no discussions have taken place with the local officials. !i~etr Ulptui • ftlChlilnad, Yiegiuia 2.'1219 ;Ntx) 7a6 1217 ~ TL~Ct (R(14) 'i~1-R015 F : LE '10 . ?38 03.~ _ d ' 96 48 ' 36 : D ~ -RUMBO i, -UCk:E ~1~'vS . 5.10 4?3 x:88 Pf1GE ? --. __-. ~~ The HonarKUle Malfourci ~V. Trumbo Page Two March 4, 1990 The next step in this eomprehensiva process requires my review and acceptance of the Commission's recomzriendations. Onct this occws, the process to dCtCruiinc the highest and best use of die refll estate begins. This wtll include communication and coordination with the respective local officials and intErested citizens in the area. You can be assured, and you cis-: assurC your constituents, that representatives of the Department of General Services and the staff of the Commission will keep you apprised of developments concerning the e;atswba properties under consideration by the Govcrnuc's Conunissian. I have asked Senator ~~alter Stoscn and Seczetaiy of Administration Mike Thomas, who co-chair the Connuxussion, to begin notifying legislators when a parcel in their district will be discussed by the ComiYUSSion. This will allow you the opportunity to participate in the discussion before a recommendation is made. We trust that the conclusion reached fur these properties, like all state-owned pmgerty, will be one that will assure the ciduns of Virginia that pmpcrties owned by the state are only those that are needed to carry out the mission of the respective dgra~cics. If there is a need for particular proPertics by sMte government, we will, of course, keep them. WhcrC appropriate, the remainder will be converted to a higher and better use, some of which may result in property beintbreturned to the t~uc rolls of the lacal govemmentc. 1 trust this information is helpful as you respond to Mr. Herrison's inquiry. Please let me know if 1 can provide any additional assistance in this matter. With kind personal re~ards,l remain, Sincerely, ~~. C~-- - •-_..... /~Gcorgc Al n GA:ars c' The Honorable Walter A. Stosch The Honorable Michael E. Thomas r ` ~~ rtiOANp~.~ ti p J ' a 1838 COUNTY ADMINISTRATOR cLMER C. HODGE 703) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE. VIRGINIA 24018-0798 =AX (703) 772.2193 January 25, 1996 The Honorable Malfourd W. "Bo" Trumbo General Assembly Building P.O. Box 396 Richmond, Virginia 23203-0396 Dear Senator Trumbo: BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VIN'TON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT It has come to my attention that Governor Allen is considering selling acreage owned by the state and located in the Catawba Magisterial District. The land is currently being used by Virginia Tech for its dairy operation and is near the Catawba Hospital. As you know, since it is also in your district, the Catawba Valley is a rural, scarcely populated agricultural area with a strong history of farming. We are very concerned about the future of this property, and want to keep it available as open space for the Catawba community. We would prefer that the state retain ownership of it for agricultural uses, or in the alternative, donate it to Roanoke County so that we may protect that part of the Valley. Please let me know if you can help in this matter. I look forward to hearing from you. Sincerely, ~ ~ d ~..1 ~.; Fenton F. "Spike" Harrison Member, Roanoke County Board of Supervisors Catawba District cc: Roanoke County Board of Supervisors Elmer C. Hodge, County Administrator °® ~~ P~ i ACTION NO. ITEM NUMBER ~ " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 1996 AGENDA ITEM: Bond Project Status Report COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a time line for the projected/actual activity of the various work components (Attachment A) and a listing of projects that have been completed (Attachment B). Since many of the bond projects have been completed, this report will be provided on a quarterly basis instead of monthly. Reports will be given in the future during the months of April, July, October and January. FISCAL IMPACT: None. STAFF RECOMMENDATION: Questions may be directed to either the specific project coordinator listed on the time line worksheet or John Chambliss. Respectfully submitted, Appro ed by, ~~-~~1/~ ,-• ~r fi. - ----1 john M. Chambliss, Jr. Elmer C. Hodge Assistant County Administrator County Administrator ---------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION VOTE No Yes Abs Motion by: Eddy Johnson Harrison Minnix Nickens ~ O O M O fit' Q M a ~ ovo ~ ~ ~ ~ i.; N M b~A ~ 64 b4 ~ ~ +-' N Z b Q O ~ ~ ~ ~ O ~ :b U i.+ O ~ ~ U ~ a~i G j 'o ~. a E-~ d' A U a ~ ~ a~ ri U N ~ 'i ~ ~ ~ 0 W O a V a w a U ~C A ., ~O a d x ~, W w ., w ca 0 z ,~ F O rn W o 0 d a ., w w w a w a A a w a w a w a w a z Q d F z d ~ z d F z z d ~ z z d F z z a ] z z d ~ a U Q a U Q a U a U a U a U a V a d a d w d a d a d a d a d o~ o z ° az u~~w H vv ~ zW H~ d vFi~ W ~E-~ vFi F" c'' ti W Q p , u~zU 00 ~A A dz O z O v i ~ ~ oo H a ~ ~ Q O aU p ~' 9 z O U b Q c~ 0 ... b ~° Gr" O .~ ~o a~ .~ O U wog°o O O S ~pv'~O O ~ 64 ~ ~'" ~ N ~ U .~ ~z ~A ~a o ~: ~~ ~ b °o a U W U N .O it a W H A F U px ~ a~ a~ M U^".,,, ~~ ~Q Q Q WWW A4 U z 0 H U O a a W A ti ~. a ~ a Q a W w z U w A 0 z ~, ~- 0 w ., w c~ A w A Q ca F H F Q a d Q ¢ Q a a z 0 ~ ~ U H W F F Z .-1 F W ~U ~ O 0 ti . ,. a~ ~. 0 ~3 3 U 0 a~ ~: 0 3 0 0 a~ ~. 3 ti c~ a~ ..fl U N Q z 0 N ~~~ o °o S O ~O O ~ ~ ~ ~3 ~ ;..; ai ~ ~ bA ~ `~z~ o~ ~o ~ :.~ U tb"r o~ a U W U ~O a W H A H U `° °x ~~ w r1 ~ N ~ ~ •~ ~ Q ., Q ~O a Q Q x z ., U W w w O A i p ~ z F H O ~4 a W °' W ~7 Q A -- a H a ~a z a ¢ F ¢ z ¢ a a N ¢ z ¢ a Q H Q z a a ¢ H d z z Q a H d Q z W s U H H 3z Q` w~ W ~~ a E-' N W F Pa W z H ~ z ~ z Q F ~U a0 QO O O a~ is. 0 U O C", .~ U N O a a ... b O U cd 3 0 .~ ~, 0 w z M ~. 0 0 0 0 z 0 U U 0 "~ O O U U O tr a Q W F d F U O a z Aa d Q o ~' o `~ oQ ~ ~" bn ~ ~ a W o~ rn cn N .~ Q z a ., Q ~O a a a a ~, w W z ., U W Q 0 z H U O ~, W a a ., w c7 A as w a ~ w .a ~ A a ~ w a ~ w a ~ z a F. z a F, z a F. z a F. z a E, a d a d a ¢ a Q a ~ w 0 0 ~ ~ x> , H v H ~ F 3z ~ a A w~ ~ az z H ~ ~ U Q O O O a x F ~xM ~./ ~I A Fy U a w c~ z a A ~~.+ 0 a~ ~, a~ C", cd ~, ~° 0 .~ ~. ... bA ... ~, c~ bA t~ t, U N c~ F W 0 U ~' ~t ~ 0 0 0 o~noo aooo ~ o ~ ~~ on i ai o ~ ~ ~ ~ ~ b o z~~ 0 `~ ~ ~ Cam", U b 'd Q'~. 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W is z 0 U U w F A H U N A ~ N z ~~ °~¢~ F O a a z 0 F Wd AG WU a x a a z ~O a o~ III w z ., W Q 0 z III o w I~II~ W A ~~ g ~~ ° ~~ ~ ~) ~ ~~ g ~~ g ~~ o a ~ d z a F ¢ z a ~ Q Q a ~ Q a z ~ W ~ w U Q ¢ W p z a za a a a „ ¢ ¢ `~ w r aW c 7~ H z 0 ~~ N O M ~ p O M ~ ~ ~ ~ ar o ~ ~ ~ ~ a~ o ~ w ~ ~ N ~ A .b N (~ ~ ~ ~ ~ O '""' ~ U ~o ~ .. b .o o ~ a~ w a~ z 0 U W F A F U ~ ~ a~~ A ~ N z~~ ~~ °~¢¢ h U O a z 0 H Wd a WU A4 Az d x a ., a III a III ~ III w z ., w A 0 z III o ~~~ ~~~~Q ~~~~~ ~ W ~ Q r N O z a ~ H d z a ~ F ¢ z a a Q z a ~ d w a ~ F N ~ Q ~ ~ ¢ a' z ~o ~F H d x ~. w av ~ ° z H ~° ¢ ~ z ~~ ° _~ .~ d b 3 O U a~ a~ 3 b a 0 a~ a~ an 0 U i-i U U O V] .~ a~ z W 0 aooo a~~oo 0000 U~o°Oo b .~~ Q~~~ z~Q o }, G~q o ~ o ~ b ~ U O ~ 'd U ~ a~ a a~i ~ ..-, W 0 a w F A H U a ~ °~ a~ A~~M'' Z U ~ ~¢d H U O a a a a ¢ :::: ~ :< °~ w z w :::: z >: ¢ ::::: :; w A :::: o ::< z :>: F U :::: 0 :;:; ~, w ::>. Q :::: .~ ., :::: ::> W Q F z H a ¢ a w Qw F ~ W U a F 0 a~ U a Q oz a o Q U Q F z W O w 0 .--~ A ~. O x .s:" U 0 ti it z 0 U Q i~ 0 b ~. 0 0 U U N ~O a w F A N U a z d ~i U +~+ Q S~ o „~ o c~ ~ M 64 .~-i ~~ ~~ z, Q 0 a k W o~ .-ti M .~ a 0 x U x x x 0 w a w 0 w x U a ., Q ~O a d w w Q ., W A 0 z ,~ F U O ~, W a ., ~ ~ ~ M ~, W ~ Q a cc ~ ~ z z ~ F+ Q F a'~. ~ a d w 0 F Q az H as ~ -~ 0 ... U N O a H F U rn /~' BOND PROJECT UPDATE Attachment B Apri123, 1996 BOND PROJECTS COMPLETED DRAINAGE: Mt. Vernon Heights Sierra Drive/Fenwick Drive Green Valley Mason Creek Phase I Wolfe Creek PARKS AND RECREATION: Walrond Park Soccer Field Northside Realign Fields Bonsack Park Picnic Shelter Vinyard Park I Light Soccer Field Byrd School -Light Baseball Field Starkey Park - 1 Baseball Field Starkey Park - 2 Baseball Fields Facility Repairs -Walrond Office Infield Surface Materials for Baseball Garst Mill Park Starkey Park -Parking Lot Whispering Pines Park Vinyard Park I Playground Walrond Park 2 Baseball Fields Bonsack Park Ball Field Bonsack Park Playground Equipment Vinyard Park I Parking Green Hill Park - 2 Picnic Shelters Starkey Park -Light 1 Field Facility Repairs -Craig Avenue Center Career Center - Replace Lights Mt. Pleasant Park Brambleton Center Elevator Goode Park Vinyard Park I Groundcover FIRE HYDRANTS NORTH COUNTY LIBRARY VALLEY TECHPARK April 23, 1996 County staff requests the Board to adopt a motion to enter into executive session within the provisions of the Virginia Freedom of Information Act as follows: (A) to discuss the location of a prospective business or industry in the County in accordance with Section 2.1-344 A 5 of the 1950 Code of Virginia, as amended. (B) discussion concerning the acquisition of real property for economic development purposes in accordance with Section 2.1-344 A 3 of the 1950 Code of Virginia, as amended. AT A REGIILAR MEETING OF THE BOARD OF BOPERVI80R8 OF ROANORB COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON APRIL 23, 1996 RESOLOTION 042396-10 CERTIFYING E7CECIITIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: -- ..~ ., Brenda J. H ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Executive Session ~~ AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, APRIL 23, 1996 ORDINANCE 042396-11 AMENDING ORDINANCE 102495-13 GRANTING A SPECIAL IISE PERMIT TO JONES ~ JONES ASSOCIATES TO CONSTRIICT A CONVENIENCE STORE WITH A FAST FOOD RESTAIIRANT LOCATED AT THE INTERSECTION OF WILLIAMSON ROAD AND SIIMMERVIEW DRIVE (TA% MAP NO. 28.05-1-9), HOLLINS MAGISTERIAL DISTRICT, BY AMENDING THE CONDITIONS WHEREAS, by Ordinance 102495-13 the Board of Supervisors granted a Special Use Permit to Jones & Jones Associates as agent for Summerview Creekside to construct a convenience store with a fast food restaurant to be located at the intersection of Williamson Road and Summerview Drive (Tax Map No. 28.05-1-9) in the Hollins Magisterial District with certain conditions; and WHEREAS, Summerview Creekside has filed a petition to amend the conditions on this existing Special Use Permit; and WHEREAS, the Planning Commission held a public hearing on this matter on April 2, 1996; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 26, 1996; the second reading and public hearing on this matter was held on April 23, 1996. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the conditions placed on the granting of a special use permit to Jones & Jones Associates, agent for Summerview Creekside by Ordinance 102495-13 allowing a convenience store and fast food restaurant at the intersection of Williamson Road and Summerview Drive (Tax Map No. 28.05-1-9) in the Hollins Magisterial District are amended as follows: 1 (a) The site shall be developed in general conformity with the submitted site e~e~e~-9~Rks=:t pl'?} ^~'?t*=~ A~,~aa'f '~ , ?~~r , _ - - --='~ (b) An earthen berm shall be installed along the southern (d) All lighting installed shall be down lighting, shall be of 2 a box type design, and shall be directed away from adjacent and nearby neighborhoods. The lighting standards contained in the zoning ordinance shall also be met. 2. That the granting of this Special Use Permit is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 • - - - sai~r~aoss saNOr ~ s~NOr /~i ~ i i ~ /~ n^~ /~~' `` //5~i Rp~TE //~ r v 5• // /~/ /~/ /~' /' ~,/ ~/ ~/ ~ ~ / ~ ~ \ i ~ I ~' ' /~' OF ~~ ~~ ff~~ ~ ~~ ~ ~~ ~e ~g ~ ~ ~ 8 ~$ '}`?~ r F' hCI ~~ ~< ~~ ~~ ~0. R~ f z ~z, z~ ~, Wig ~~ ~~~ X ~n~ ~ ~~~ R ~~~~ ~ ~~ z Z m~ ~~ ~~ n m chi `~ a z~ < N ~,~{~ ~ v O D W O '~ \ / ~ ~o I .c ~ I i = F I D 0I3 I ~Ie i IS I ~le CIE I jl~ ~ i I I I I I I I i I I I z I i al I ~ a ~I I a, I I r H I I I i W b ~ o ~ ~ I I v ~8 I ~ I U J g a ~ ~ r n Si o i ~ ~ ~ ~ ~ ~ ~ ~ Q ~ f V ~, ~ ~ o ~ _ n z ~ ~ ~ ~ ~ z ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ < O J ~ 4 0 W ~~ T~ V1 W z , / W C7 U a w W ~" V W 0 z ~ o ~ a I. _ ~ ~ ~°~ ~~ p n v^.. / 3 c ~ . ° ~, 4 1 e~• lM! s 9e JIIJ / ~ ° oa / 0 8 ~ 'QI IziJ qJ~ e.t+ 6qe ~ y" 7 a-o' / ` r,~ ~ s /r~ w •7 ~~~ / 9 i• P° ~ ° oc F~ 0 ~` ~~~ a V I I y`' C JNJ rA V- ~ . D NORTH ~~~,~ i 1 1 . ~ \ e O . R~ etc ~~ I ~/~ 1 ,~ ` i 2.93 ec ' I .• '~ as ~ • a3 ; s ,. •. 1326' 1 ~ `2 3~4_. a .,a: ^ - ~~ . ebb , : ~ ~~ !~'s t3.27 - R, o ~ v ~%-.. `~ - s~Z°''~ ; II ~ '~ ` 1329 p1? ss ~ , ~ Carer ~ 70,. fi _„ i ~~ * DEPARTI~V'P OF PLPNNIl\'G JONES ~ JONES ASSOC. AND ZONING SPECIAL USE PERMIT ~~~ 28.05-1-9 ,,, i PETITIONER: SUMMERVIEW CREEKSIDE CASE NUMBER: 10-4/96 Planning Commission Hearing Date: April 2, 1996 Board of Supervisors Hearing Date: April 23, 1996 A. REQUEST Petition of Summerview Creekside to amend conditions on an existing Special Use Permit, located at the intersection of Williamson Road and Summer View Drive, Hollins Magisterial District. B. CITIZEN COMMENTS Wade Pollard, president of Meadowbrook Townhouse Association, expressed concern with noise and property values. He commented on a letter that was submitted by the association asking that the site be effectively screened . C. SUMMARY OF COMMISSION DISCUSSION In response to the Commission, Jyke Jones said that the traffic flow issue has been resolved. D. RECOMMENDED CONDITIONS 1) The site shall be developed in general conformity with the submitted site concept plan sheet SK1, dated April 1, 1996; 2) An earthen berm shall be installed along the southern portion of the property line to the limits of the 100 year flood way. The base of the berm shall be the total width of the Type C, Option 2 Landscaping Buffer Yard defined by 30-92-4 of the Roanoke County Zoning Ordinance. The slope on all sides shall be at a rate of two and one half horizontal units to one vertical unit with a level planting area at the top. The minimum height of the berm shall be three and one half feet. The planting shall be Canadian spruce, leyland Cyprus or a comparable conifer planted ten feet on center and shall be 8 feet in height when planted and shall be of a sufficient quantity to provide a further screening, buffering and professional landscaping effect; 3) The building exterior shall be EIFS (Exterior insulation finish system) and the roof shall be sloping with a hip style; 4) All lighting installed shall be down lighting, shall be of a box type design, and shall be directed away from adjacent and nearby neighborhoods. The lighting standards contained in the zoning ordinance shall also be met. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval of the petition with amended conditions. The motion carried with the following roll call vote: AYES: Robinson, Ross, Witt, Hooker, Thomason NAYS: None ABSENT: None Y ~~ F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Staff Repo, Terrance Roanoke _ Vicinity Map _ Other ~- ~ -- Pla nina Commission V- County of Roanoke Department of Planning and Zoning Memorandum TO: Board of Supervisors FROM: Jon Hartley DATE: April 17, 1996 RE: Amendment of Special Use Permit Requirements for Summerview Creekside (10-4/96) On October 24, 1995 the Board of Supervisors approved a special use permit allowing a convenience store and fast food restaurant at the intersection of Williamson Road and Summerview Drive. Attached to the permit were specific conditions addressing the site design and lighting, and how the project is effectively screened from the adjoining residences. Mr. Richard "Jyke" Jones, of Jones and Jones Associates, is now requesting a modification of the condition to allow an alternative approach to effectively screen the project. In particular, the following requirement was established by the Board of Supervisors as a condition of the special use permit: (b) "An earthen berm shall be installed along the southern portion of the property. The berm shall be at a sufficient base elevation relative to the base elevation of the proposed building, and shall be of a sufficient height, mass and location to completely screen the proposed buildings from Meadowbrook condominiums. Canadian spruce, leyland Cyprus or a comparable conifer, planted on the top of the berm, with continued planting down to the creek. The trees planted shall be a minimum of 6 to 8 feet in height at the time of planting, and shall be of a sufficient quantity to provide a further screening, buffering and professional landscaping effect." Upon evaluating this condition, Mr. Jones has determined that a berm cannot be constructed that would accomplish the purpose intended and therefore the condition as written cannot be met. First, the area to be spanned is limited by the floodway, where filling is prohibited. Second, all slopes of the- berm from finished grade would be limited to 2 to 1. Finally, the property boundaries near the berm limits the height of the berm, given the slope requirements. When these three factors are applied to the required berm, significant portions of the adjoining Meadowbrook condominiums 1/= / would still have a clear view of the convenience store site. Mr. Jones has therefore proposed a set of alternative conditions a copy of which are attached. These conditions propose specific dimensional standards that would result in a berm 3.5 feet in height with additional species specific plantings along the top. He has also suggested conditions that reflect the date of the revised concept plan, add conditions addressing the exterior finish of the structure, and continue the condition dealing with exterior lighting. Mr. Jones has approached the adjoining property owners, J.H. Fralin & Sons who have supported the revised plan and conditions (see attached letter). He has also discussed the revised berm with the Meadowbrook Homeowners Association who have verbally supported the proposal, despite an earlier letter of opposition. J. H. FRALIN (1902 - 1975) (703) 366-7629 J.H.FRALIN&SON GENERAL CONTRACTORS 2518 WILLIAMSON ROAD P.O. BOX 5037 ROANOKE, VIRGINIA 24012 2 April 1996 Roanoke County Planning Commission Roanoke County Board of Supervisors c/o Mr. Terrance Harrington Director of Planning 5204 Bernard Drive SW Roanoke, Virginia, 24018 Ladies and Gentlemen: I/- / J. D. FRALIN I am in receipt of the notice of public hearings for the Summerview Creekside Project. I am the Owner of Record of the adjoining property on the south and west boundaries of the subject property. I have met with the property owner's representative (Mr. Jyke Jones) to discuss the proposed development. After review of the preliminary plans, I would support the development as indicated by sheet SK1 dated 1 April 1996 as prepared by Jones & Jones Associates, Architects PC. The indicated landscaping design will blend with the existing environment, the existing Meadowbrook development and our planned next phase of development. Thank you for notification and please notify me of any further developments regarding this project. Ve truly yours, i I "?~~2 .G.-. %' - James D. Fralin ' Meadowbrook Village Townhouses V- i • OWENS & CO., REALTORS • MANAGING AGENT • (703) 774-5555.24 HOURS 4216 Brambleton Avenue, S.W. • Roanoke, VA 24018 Scott Carter• Property Manager March 27, 1996 Roanoke County Planning Commission c/o Roanoke County Planning Dept. P. O. Box 29800 Roanoke, VA 24018 REGARDING: CREEKSIDE MARKET The residents of the Meadowbrook Village community will be directly affected by the development of the Creekside Market. To IILn;m;~e the impact the owners are requesting the Planning Commission require a sufficient buffer to prevent the Creekside Market from being visible from the residences in Meadowbrook Village. This type of buffer would require a berm along the side of the property where the parking lot is planned and also along the back of the property. Trees, such as Canadian Spruce, would then need to be planted along the top of the berm. Please inform me if this is agreeable. Your decision will directly affect the property values of these homes. As you can well imagine, the property owners do not want to see their property values negatively affected by this commercial development. If we are not following the proper channels, please advise. We will promptly hire an attorney if necessary. Sincerely, Scott Carter Managing Agent • V-~ $~' ¢_ .,,, ~' A L z • COUNfi~' O~ aOANdK~ bEpt. bK ~LANNi~1G ANb ZONING S7$$ $ranibleton Ave. SW _ P.b. $oR 29800 adeneke, VA .2401 g (7031 ~7~-2058 PAX (7031772-2030 for staff use only.l~~~4 . dote received ?l/± /' received by: ~ bL application fee,:, r,~ ~ PC/BZA date~fij /~ ~( ' J / -/ plectirda IlAued: ' ~~ BOS dete ^ Caee Number: - ~ - • i ~ I I . 1 I ll lllillll I Ill11111111 ills II 111!!1!1111 !I II Illllllll, 1111!11! II( I ! ! 111 III I ! , I ! !~ ,lilllllllll'~II"''l~='~~' check type tyf 9pplic9tieH filed (check all that apply!: ~ I~ I#E20NIN~ ~1 SPECIAL U5E . d VAf~IANCE - Applit:ant's h9Me: Jones ~ Jones Associates, Architect Pe Phone: 366-3 35 Address: 6120 Peters Creek Road, Roanoke, Virgin' ~,1 ~ [-CL/ t Zi : 24 Owner's h2me: Gene D. Lucas Phone: 563-9098 Address: p, 0. Box 6313, Roanoke, Virginia ~ Zip Code: 24017 Loc9tion of property: tax Map Number: 28.05-1-9 Intersection of Williamson Road and (Route 11) and Summer View Drive M2gisterial bistrict: Hollins CdMmunity Plannin0 Area: Peters Creek Size of pert:el (s): Existing Zoning: C-2` ~-- 3.09 9cre9 Existtn0 L9nd Use: t7t~d~loped sq.ft. 1 { ~ i ili ~I ! sit Iii i it ~~ i t {~ ~ 3 i{ f li : Ili .il ; I I I :~ tl i ~ ~ ~ ~ ( i~I~i iiiljlii"~iii=i0ip°°IjOp'i'li°i0f .l I ,I II I l l l ~ i listllf~{~~(iJiiilliii:#i[iji}iiii±i~i pri3pas~d ftitiirlg! C_2_C ~ ~ - - ~'or Stafl IJsa on/y _ ____ ptnpo2ed L9rtd Use'. Office, Convenience Stores 'Restaurant ~ uee type: bo2S thA p9rt:el rt,eet thA Mlnirtium lot 9re2, width, end frontage requiremehts o f the requested district! YES X No IP No, A vAbIANCE IS gEaUIREb FIRST. boas the p2rc~l trtdet the hilnirriur>'i t;ritAri9 for the requested Use typal YES X NO IP No, A VARIANCE IS ~EdUIgEb 1=1gSt. . If retonin~ request, ArA Cdttditiatis being proffered with this request! YES NO X :'••`i(i!i€ ! I lifi(til i t 11 -i i i f 1 i ii I I i i it ij •I ii = iiil'iii``~j '{~ f {ji ; ; H i'I {: iq :1 f i !'}fi iiii ! I+ i'tiii :. 1, i i i( i : i,.'ff:.fli.~ l i Ii( iii ti ! 3€i ffI 1, ,ii. # !t : ~ I i ili I iii4 j i# i~ i ~~~~~i ~ ' j ( ~ i ~ ~ Ei~~~ iil ~ ~i i~ ~ ~l ~~~ i i ~ ~ ' I€' 1 iii'iii(ii•Iplli!iiEi! iiii'E!iiiiii•`i'•iii!ii!i°ii i!!i: i I ..,• :, : i t{ili!iii~i'{{@{_~~_': Eliii ~ i i iiii! i ~ ~li i, II. . l .: ti i {±ii t 3 iii(i!€?i ii il i i i i tiil il li fl l l ifl ili i i l 4 1 ti ! i i ! } ( l V9risnce of Sectio~iiSl of the t~oanoke County Zoning Ordinance in order to: Is the 2pplic2tiorl t:omplete? Please check if enclosed. APPLICATION WILL N07 BE ACCEPTED IF ANY OF THESE ITEMS Q~iE MISSING Oa INCOMPLETE. tv! v iv! v Kr! v x ConSult2tioN g 1 /2" x 11 " tron~ept plan Application fee X Applic2tiori X Metes 2nd bounds description Proffers, if applicable X Justific2t1or1 X Water ar,d Sewer 9pplication X Adjoining property owners ~- l hereby certity th~r l ~rtf either the CfWner df the property or the owner's spent or contract purchaser and ~~» ~ctirfp with !h2 kribwleLd ~ ~ ~ onserit a bWrfer. Signature: L~~~~~~ ~_ __ J Richard L. Jori~, Jr., AIA Architect Jones ~ Jones Associates, Architects PC .-' ~o~ steH llss Only: befA Number Applicant Jones & Jones Associates, Architects PC (Project: Summerview Creelcside) v "` / The Planning Conirrii3Sion will Study rsfoninp 9nd Special U5A permit tequAstS fo determine the heed and ~- justific9tion fog thA ch9ntie In terA1S of public health, safety, and general welfare. Please answer the following questions ~s thoroughly 9s passible. Use additional space if necessary. ~, Pleasl4 i';tpl9in how the FedUeSt fUttherS th@ pUtpds2S bf the Zoning Ordinance (Section 30-3) ~s well as the purposA fduhd 9t the beglnhing tll1 thQ 9pplicabie robing district classification In the toning ordinance. Summerview Creelcside is a multi function development which includes office space, a Convenience Store; food salsa, and open .space in a harmonious environment. The praposed development. will maintain portions bf the site as open green areas t~ihile offering services needed by the surrounding community. This project specifically addresses. sections 30-3 (A)1, 30-3(A)2,•30-3(A)3, 30-3(A)6, 30-3(A)7 and 30-3(A)10 of the Roanoke County Zoning Ordinance. The purpose of this request is to modify condition number 1C placed on the special use permit granted by the Board of Supervisors, to a design which will create an environment which is more comparable with the surrounding community. ~"-~ PIe9Se explain how tMe pro)ect cohformS to the general nuldelinA3 and policiAS contained in the goanoke County con,prehr~hsivs flan. The subject property is designatec~._as~transition land use in the Roanoke County Compresensive Developt6ent Plan. The tfansition guidelines encourages this type of development. Specifically this development adheres. to policy guidelines as follows: (A) TR-1 prevent haphazard sprawl;•TR-2. .encourage retail uses in planned groupings; TR-3 use frontage t`:or office facilities; TR-5 limit convef•sion of detached housing unit into retail and office; TR-7 coordinate vehicular and pedestrian movement; TR-8 enhance the quality of highway frontage by limiting signs and landscaped yards; and TR-9 maintaining screening and buffering along property lines adjoining residential uses. Please describe the impact(sl bf thA request on the property itself, the adjoining properties, and the surrounding area, aS well 9s the imp9cts bri public services grid facilities, including water/sewer, roads, schools, parks/recreation, 9nd firA/reScUb. The development will have a postive impact on the surrounding area. ~I`he services offered by St~itrtnerview Creekside arE~ directly connected to the needs of the surrounding community. The utility infrastructure is in place surrounding this site and is adequate~fbr this ~~roject. The conceptual site plan for this project indicates open greenway space along Tinker Creek. As part of this development the Owner intends to provide picnic table and seating for this green area. -. . , V- ~ Q NORTH P° p ~~ ~ M o / 3 ~o ~ 1 ~. A+ / a o ~ 4 ~w ~~°~ .. 4,s !M9 S ~~ I ~ 1 e 9 I22J /. ° ~ - F °oo, / ° 8 .d RI d21J w^ y, ers ~ sq~ ~,~ ' / I 7 ~ / i''oiJ . ~ '' . f'JS /S~~~ ~ \ u ~x d6d1 ~ _ ` 3 sa ~~ 1 ~~ ~ e~z'~ ~ • ^ 1 R~' ' ~ °o,~~• ~ ' 4 , Y I ~~•~~. I i ~1.~ I sJJ~ I 9 ~ ' ~. r / ~ I~ ~ 1 h ~ > ` ~~ , ` ~ ~ - ~ i O C-2~~ 1 ~ ~ `2.93~c ~~ _ ~~~ 2 ~ 9 C ~ '_ - ~ ~ elit ' _ H \ ! - dJOJ/ ~ ~ \ ^' ~ 12.1 O + ~ - .• 13 ~ 17.1 ~ ~• I.IOAe (D ~~ Q4 93=ctrl ? dt2+ • R.3 ; \ .o ;' 2 '~~ e . J _ I3.1 biz „r, =~~ 1 ~ ~ '' y I .. _ s - a ~,. y o .. .e ~ I ~/ • 11 153 of a Il ~r5~ j • e• - ~.~ ;s ~ 1 ' II ` ~ e z .~ 1326' ip =2 •J + e b :. s'o7 8 ' \ ~ \ ' ~t'` e'Z1 \Z 3~ 4 e , ,.~~ ~~" 69 '•°_ ;_ ~ = eels :3.27 I -mti,~' _~e-0. m' •g3Z ~' r. SGT ~ o• X07' Q28' x -R1~=m .~ v ,~ \` BIZ+'~ II J S` _ 1329 f~ ,o z? ,~ q2i ''o.~e"`~~•t.v •C•IO,t1\ ~ ~~~,12 ~i ~. ~,•.rr' ~~ • DEPARZMENT OF PLPNNIA'G JONES ~ JONES ASSOC. - - SPECIAL USE PERMIT •' AND ZONING 28.05-1-9 , .~ .. .,. \~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 1996 ORDINANCE AMENDING ORDINANCE 102495-13 GRANTING A SPECIAL USE PERMIT TO JONES & JONES ASSOCIATES TO CONSTRUCT A CONVENIENCE STORE WITH A FAST FOOD RESTAURANT LOCATED AT THE INTERSECTION OF WILLIAMSON ROAD AND SUMMERVIEW DRIVE (TAX MAP NO. 28.05-1-9), HOLLINS MAGISTERIAL DISTRICT, BY AMENDING THE CONDITIONS WHEREAS, by Ordinance 102495-13 the Board of Supervisors granted a Special Use Permit to Jones & Jones Associates as agent for Summerview Creekside to construct a convenience store with a fast food restaurant to be located at the intersection of Williamson Road and Summerview Drive (Tax Map No. 28.05-1-9) in the Hollins Magisterial District with certain conditions; and WHEREAS, Summerview Creekside has filed a petition to amend the conditions on this existing Special Use Permit; and WHEREAS, the Planning Commission held a public hearing on this matter on April 2, 1996; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 26, 1996; the second reading and public hearing on this matter was held on April 23, 1996. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the conditions placed on the granting of a special use permit to Jones & Jones Associates, agent for Summerview Creekside by Ordinance 102495-13 allowing a convenience store and fast food restaurant at the intersection of Williamson Road and Summerview Drive (Tax Map No. 28.05-1-9) in the Hollins Magisterial District are amended as follows: v-i (a) The site shall be developed in general conformity with the submitted site , (b) An earthen berm shall be installed along the southern ortion of the ro ert 1~€€€a<~~?~~~>t~€>~1a<>":~a'<a~~~d<~za<°« ::::::::::::::::::::::::::.::::..: . .:::.:;:: ~r~.~h.::::a.::::1~~~1.:::: aan~ n.:: a~~a.::::a~.::: t~~:::: t~ .:...:::::::::~he.:::m~,r~~.mu ,,,,,,, ,, ,,, ,,;, .,,,.,, ..P:: ,,,,, ~3._ ,. , ..,, ,,,,,..,, .....,,.p. .,..,. ,,,.....,,, , , .. ~~ c `` ~'he bu~.l~ rn. e~ct~rxar ...sha:11::>:'b~::: ~~~'~::<::>:: >~~t~ror::;: ~ri~ul`~~c; .. .:... ...>::;; .... . .:.....: ......:. `iiiii":i "% ::iii ....:...:::: .......:..:. .:::: ..; ...,:..;,y,y... _,_ ,y: ......: ~: .. :.....::: .: :.~: ....::::::...::::. ...: a.; ...::::: .:. ...::..:;•::.::::.; ;~~n,~~:<:>$:.~t~m~::;::;and::>:::~he::~c~af`:shall <b~::::<~1~ .ice w~.th..:::>:a:<~:~. :::~~ ~~.t. (d) All lighting installed shall be down lighting, shall be of a box type design, and shall be directed away from adjacent and 2 v- I nearby neighborhoods. The lighting standards contained in the zoning ordinance shall also be met. 2. That the granting of this Special Use Permit is substan- tially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended. 3 ~~~~~~~~~~~11~~~~~~~~~~~~~~~~~~~~~~~~~11~11~~~~1~11111111111111111111111111111111111111111111111111111111111111111111111111111111,u .. C _ - a _ - AGENDA ITEM NO. __ APPE CE REQUEST _ =_ _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS p SUBJECT: ~~` 2 ~-'I~ ~ ~ G~ Ca S ~'~ C i ~ ~ U ~ C~ ('E" fchl / ~" - C 7~ly~ i/ - 2 I would like the Chairman of the Board of Supervisors to reco nize me durin the g g meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule l i t t d b th t f~th B d t un ess ns ruc e y e majori y o e oar o __ do otherwise. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments c __ vv~th the clerk. c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - c _~ _~ -_ mIIIIIIIIIIiI111111111i11tt111111111111111111111111i1111111111111111111111111111111111111iItlNllillillllllllliit111111111111111~ . ~ , PETITIONER: RANDY VEST CASE NUMBER: 11-4/96 !/"'- ,2i Planning Commission Hearing Date: April 2, 1996 Board of Supervisors Hearing Date: April 23, 1996 A. REQUEST Petition of Randy Vest to rezone 1.0 acre from I-2 to C-2 and obtain a Special Use Permit in order to construct a used car lot, located at the intersection of West Main Street and Country Farm Road, Catawba Magisterial District. B. CITIZEN COMMENTS Sarah Winn, representing Woods, Rogers & Hazelgrove, requested that the petition be denied. She stated that her firm represents a large industrial user who owns approximately 13 acres adjoining Mr. Vest's one acre parcel. Ms. Winn was unable to provide more information about their client's proposal other than the car lot would not be beneficial for our client. The Commission asked why a car lot would be detrimental. Ms. Winn responded that it is the commercial nature of the business. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked if one acre is sufficient for an industrial site. Staff responded it is, however, it is not common in the County. In response to the Commission regarding water and sewer, staff said public water is available with the applicant utilizing private septic. D. PROFFERED CONDITIONS None. E. COMMISSION ACTION(S) Ms. Hooker expressed concern that this is a Principal Industrial area as designated by the Comprehensive Plan and this location is not appropriate for a used car lot. She moved to deny the petition. Mr. Witt agreed saying that if we approve this for commercial use, then we would be sending a message that it would be okay to rezone the adjoining industrial property for commercial use. Mr. Robinson said that he will support the motion but with a good deal of reluctance. The motion carried with the following roll call vote: AYES: Robinson, Ross, Witt, Hooker, Thomason NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Terrance rrington, cretary Roanok County P anning Commission EPSTEIN April 1, ] 996 County of Roanoke Planning and Zoning Commission c/o Mr. Timothy W. Gubala 5204 Bernard Drive P.O. Box 29800 Roanoke, Virginia 24018 RE: Rezoning and Special Use Permit Hearing Case No. 1.4 j96 AES P.N. 95030 Dear Members of the Planning & Zoning Commission: A.t/STtIN ANO fONf INTlRNATIONAI INC V 600 WEST fUITON STREET CMICA00ItUNOiS 60ao1•119s T X12 a~~.vtoo ]12.159.12}7 Via Fax 540/772.2030 Natal of Pages: 2~ The petition of Randy Vest to rezone a one acre parcel on West Main Street at County Farm Road from I.2 to C•2 has 'ust come to our attention. We (Epstein) represent an industrial user who is the contract purchaser fan adjacent thirteen acre parcel located between County Farm Road and Garman Road. Epstein is currently designing a multimillion dollar facility for our client on this parcel. Our client is extremely concerned about the rezoning petition and the negative impact it may have on the proposed development. We believe that the application does not accurately characterize the nature of the surrounding area. Our client has been drawn to this urea because of the industrial character of existing surrounding uses. The Applicant focuses his attention on the commercial uses on the north side of Main Street and ignores the heavy industrial nature of the parcels on the south side of Main Street (Fort Lewis Industrial Park) and especially an the south side of the Norfallc & Southern rail road tracks (Koppers and Kroger amcngst many others}, The Applicant notes that the requested use is in direct conflict with the Comprehensive Plan as well as the zoning patterns in the neighborhood. The Comprehensive Plan was enacted to prevent the intrusion of single, nonconforming use into a planned industrial area which this used car lot would be. Contrary to the Applicant's statement, non-uniformity of zoning ~.~ in fact have a negative impact on property values in the area. Industrial users are not as attracted to mixed use areas. They want to avoid the potential nuisance that dissimilar uses can present to each other. E P S T E I N ~~ ~ County of Roanoke April. l , 1996 Page 2 To grant the Applicant's request would be to endorse a policy of spot zoning. We strongly encourage the Planning and Zoning Commission to vote against this request. I request that a copy of this latter be provided to the Planning Commission prior to their April 2, 1996 hearing on the rezoning request by Mr. Vest. I would also like to schedule a meeting with you prior to the April 23rd Board of Supervisors meeting to discuss our client's plans to develop the industrial parcel adjacent to Mr. Vest's proposed used car lot. If you have any questions or comments regarding the above, please call me at 312/454-9100, extension 9500. Sincerely, ~~~'. John ~. Talbot, P.E. Executive Vice President Director of Civil Engineering A. Epstein and Sons International, Inc. cc: File 95030 (2.01 }, lCOU9604.01 s:~PR~)ECT5~q~030~2.[ORR\2.01 \CNII\lET7ERS~l000960d,01 'c~~ L~9tt 8ti5bS~ZTZZbS~I~79Z~ON ~~l O:J NI~l~d~ d ~H1~QI Lb~Z1 96~-Z~-'c'dd STAFF REPORT PETITIONER: RANDY VEST PREPARED BY: TIM BEARD A. Executive Summary PART I CASE NUMBER: 11-4/96 ~'r DATE: APRIL 2, 1996 This is an unconditional request to rezone 1.0 acre from I-2 Industrial to C-2 Commercial and obtain a Special Use Permit in order to construct and operate an automobile repair and used car sales facility. Single family residential, institutional, general commercial, and undeveloped tracts make up the general area. The proposal calls for atwo-story, 3,000 square foot building containing offices and service bays and a parking area accommodating approximately 50 vehicles. B. Description Petition of Randy Vest to rezone 1.0 acre from I-2 to C-2 and obtain a Special Use Permit in order to construct a used car lot, located at the intersection of West Main Street and Country Farm Road, Catawba Magisterial District. Within the structure, the applicant intends to provide 1,000 to 1,500 square feet of repair and detail/preparation area and 1,500 to 2,000 square feet of office and minor storage. C. Application Regulations Minor automobile repair and associated offices and storage are permitted by right in C-2. Use and design standards include prohibitions on the exterior display or storage of new or used automobile parts and on overnight equipment or vehicle storage in front of the building line or within 35 feet of the public right-of-way, whichever is greater. Used automobile dealerships are permitted by Special Use Permit only in the C-2 zoning district. Standards include automobile outdoor display area surfaces constructed of materials equivalent to those required for off-street parking lots per County design specifications and the creation of a 10-foot wide planting strip adjacent to any public street right-of-way (including a large or small deciduous tree or large evergreen tree planted every 30 linear feet). Other standards prohibit the storage and/or display of motor vehicles in the planting strip and exterior display or storage of new or used automobile parts. Lastly, any vehicle missing major mechanical or body parts or substantially damaged shall be placed in a storage yard which shall be fully screened from public view and set back at least 100 feet from any adjoining residential district. The complete range of ordinance regulations involving building setbacks, height, building and lot coverage, signage, exterior lighting, screening and buffering, and parking will be applied. A commercial entrance permit will be required by VDOT. Site development plans will be reviewed and approved by County staff prior to the issuance of a building permit. 2 PART II A. Analysis of Existing Conditions Y~ Location: The subject property is adjacent to and east of the West Main Street/Country Farm Road intersection. The property is in the Glenvar Planning Area and urban services are available. TopographyNegetation: The proposed site drops gently west-to-east. A grove of deciduous trees stands near the center of the one acre tract. Along the western border is broken pavement from a previous use--field grass dominates the remainder of the site. Surrounding-Neighborhood: In addition to the subject I-2 parcel, vacant I-2 tracts lie to the east and south. A telephone substation and single family dwelling stand west across Country Farm Road, both zoned I-2. The C-1 zoned Virginia State Police Division Headquarters is found north across US 11/460. Also in the vicinity is a retirement community and two automobile body shops/graveyards. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture: Conceptually, the petitioner proposes one two-story vinyl-sided, wood trim structure containing offices, athree-bay garage, minor storage facilities and a kitchen and bathroom. The building is not designed for drive-through traffic and will offer rear entry vehicular access near the southeast corner of the site. A retaining wall is planned northeast of the proposed garage. Final design could be of any type permitted by C-2 and building code regulations. The concept plan indicates stormwater management and sewage drainfield areas along the east boundary. The maximum 90 percent lot coverage allowed will be nearly achieved with vehicle display areas and access aisles dominating the remainder of the tract. The site appears capable of accommodating approximately 50 vehicles. Under schedule A of the off-street parking, stacking and loading ordinance, the following minimum parking requirements apply: 1) One space per 300 square feet of office area; 2) One space per 500 square feet of indoor sales or service area; 3) Two spaces per vehicle service bay; and 4) One space per 2,000 square feet of outdoor display area. Access/Traffic Generation: The County Engineering staff has requested that the property owner donate right-of-way for the future widening of US 11/460. The applicant's concept plan shows two access points on Country Farm Road approximately 140 feet apart. No entrance from West Main Street is planned. The 1994 ADT count for Country Farm was 64. Two accidents have been reported at its intersection with US11 since 1991. The 1993 ADT on US 11 was 11,000. VDOT anticipates no sight distance or other problems regarding the issuance of a commercial entrance permit. No data is available from the ITE Trip Generation Manual regarding used car sales. Staff estimates total traffic generation in the 100 to 150 vehicle trip ends per day range including auto repair and used auto sales. ~r • Fire & Rescue/Utilities: This area is served by Fort Lewis Station. Emergency vehicle travel time is estimated at four minutes or less. Public water is available to this parcel through a 24- inch line along US 11/460. The applicant intends to install a septic system rather than construct a 700-foot connection top the public sewer and has preliminary health department approval for such a system. Drainage/Floodplain: The site rests within the southern portion of the Big Bear Rock Branch watershed and is ± 500 to 600 feet north of the nearest federally designated floor hazard area. The petitioner may elect to retain the existing site contours rather than fill eastern portions of the property. On-site stormwater management is proposed southeast of the intended office/garage. C. CONFORMANCE WITH THE COMPREHENSIVE PLAN The subject property is designated Principal Industrial by the 1985 Comprehensive Plan. This designation discourages general retail development unless supportive of the area needs (Policy I-11). Although potentially removing this one acre parcel from the County's industrial land inventory, the proposal represents infill commercial in an area characterized by specific parcels too small for most conventional industrial development. D. CONFORMANCE WITH DEVELOPMENT STANDARDS The proposal calls for near maximum development of a one acre I-2 zoned tract. Review and approval of site and building plans, erosion and sediment control and stormwater management plans will be required. PART III STAFF CONCLUSIONS Although inconsistent with the Principal Industrial designation of the Roanoke County Comprehensive Plan, the proposed project poses no known negative land use impacts on neighboring properties. Minor traffic impacts are anticipated. • . A ~ L Z a i a J, `~ z/~/~G L / For staff use only ~ ' COUNTY OF ROANOKE - DEPT. OF PLANNING AND ZONING 5204 Bernard Or. _ _ . P.O. Box 29800 _ _ Roanoke, VA 24018 ( 540' 772-2068 FAX (540) 772-21 08 date received: ! received by: ~~ appl ~ica ion,fe PCBZA date: j. ~ -, ~h f ~ ~, placards is ~ued: ~ BOS date: , ~ ~^ ~ ~. Case Number: /~,~ Check type of application filed (check all that apply): ~ /~ i~ ~r..l REZONING ®SPECIAL USE ~ VARIANCE Applicant's name: Randy Vest Phone: 387-0013 Address: 620 West 4th Street Zip Code: Salem Vir inia ~~ ,f 24153 Owner's name: John & Ocie Ma hew ~' / ~ ~/~ ~f -/ ,'~~ ~~ti``/' ,'phone: unknown y ~ ~.- ~f f~ , _ , Address: 6831 Campbell Drive ,, /,';,, ~'~~/ /`"_.....,~~r, '~'m-~/~Zip Code: r`~%r~- ~.1 " ' ~ ~`~ ~ " t-' Salem Vir inia ~ ~~~.~, .. 24153 ~ ; !' ~ '" ~ Location of property: Tax Map Number: 55.03-03-1: l Corner of Route 11 and Country Magisterial District: Farm. Road ~ Catawba Community Planning Area: Glenvar Industrial Size of parcel (s): Existing Zoning: I-2 1.0 acres Existing Land Use: Principal_Industrial sq.ft. Pro osed Zonin C-2 p g~ ~ For Staff Use On/y Proposed Land Use: Commercial Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES x NO IF N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES x NO IF N0, A VARIANCE IS REQUIRED FIRST. . If rezoning request, are conditions being proffered with this request? YES x NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v ws v ws v Consultation 8 1 /2" x 1 1 " concept plan Application fee Application r. Metes and bounds description '~ , Proffers, if applicable Justification Water and sewer application Adjoining property owners !hereby certify that / am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent/of~' /he owner. Owner's Signature: ~ ~ // "~ _ / = 'r t ~~i = v ;~ APPLICATION FOR REZONING AND SPECIAL USE PERMIT .- • - Randy Vest -- Randy's Auto Works Proposed .Location: Corner of State Route 11 and Country Farm Road -- Roanoke County Tax clap Number 55.03-03-1.1 1. STATUS: Randy Vest is under a contrcact to purchase this parcel from John and Ocie Mayhew as shown on the attached Contract for Purchase. This contract is contigent upon approval of this parcel for use as a used car lot. 2. JUSTIFICATION: This parcel is currently zoned I-2 and is located within the Glenvar Industrial Area. The intended use is as a used car lot, which requires both rezoning and granting of a special use permit. This parcel is located amidst several other used car lots and is close to a major automobile scrap yard. Immediately across Route 11 is the State Police Barracks. There is a small residential section several hundred yards to the rear of the property down Country Farm Road. There is no industrial use in the immediate area nor, to the applicant's knowledge, is there any pending industrial development nearby. The intended development of this parcel as a used-car business entails a restricted commercial usage. This usage would vary somewhat from the language of the Comprehensive Plan and zoning patterns in the neighborhood, but would be directly consistent with the existng practices in this area and would not adversely affect either the Comprehensive Plan nor the underlying philosophy inherent in the Roanoke County Zoning Ordinance. It is clear that this development would further the commercial usage this strip of Route 11 now enjoys and would not have a negative impact on any property values in the area. The use of this parcel as a used car lot would, thus, not conflict with any potential uses while, at the same time, attract yet another business into the Roanoke County tax base. The physical layout of this parcel makes its use as a car lot ideal and its location outside any designated flood plain means that this usage will not pose any threat to the public safety of the citizens of this County. There would be no significant impact whatsoever on schools and parks, while the impact on roads, utilities, and fire and rescue would be minimal. This parcel is far too small for any significant industrial use. And, given the proximity to the State Police Barracks, it is unlikely that any industrial uses would be undertaken for some distance in either direction along Route ll. Given its size and location, the parcel's principal usage is as a commercial property and the intended development thus dedicates this parcel to its best and most proper employment. Finally, the location of the parcel makes other commercial uses unlikely; it is too li- 2 distant from significant population aggregations to attract a normal retail outlet, for instance, and the limitations on the parcel's size and road access would make its use as a warehouse or like facility unlikely. - Therefore the rezoning and granting of a special use permit to allow this parcel to be used as a used car lot would further the logical development of land use in the Catawba Magisterial District without offending the Comprehensive Plan and the Zoning Ordinance. 3. PROPERTY DESCRIPTION: • BEGINNING at a point on the southerly side of U.S. Route No. 11, at the intersection of the southerly side of saide Route 11 and the eastern side of Virginia Secondary Route No. 858; thence along the southerly side of U.S. Route No. 11 N. 62° 30' E. 160.00 feet to an iron pin set; thence caith a division line through the remaining property of L.D. Hill Company, Inc. (D.B. 1281, pg. 1471), S. 27° 30' E. 272.25 feet to an iron pin set; thence with another division line throught the aforesaid property of L.D. Hill Company, Inc., S. 62° 30' W. 160.00 feet to an iron pin set; thence with the eastern line of Virginia Secondary Route No. 858, N. 27° 30' W. 272.25 feet to an iron pin and place of BEGINNING, and containing 1.00 acre, as shown on plat dated May 22, 1990, prepared by C.E. Lacy, Jr., Certified Land Surveyor, which plat is of record in the Clerk's Office of the Circuit Court for Roanoke County, Virginia, at Deed Book 1324, page 419. 4. ADJOINING PROPERTY OWNERS: TAX MAP NR 55.13-1-1: Virginia State Police RFD 1 Salem Virginia 24153 TAX MAP NR 55.13-01-02.01 TAX MAP NR 55.03-03-01.01 ~~03-3- IS TAX MAP NR 55.03-03-14 i~IcVitty Homes of Roanoke Valley Inc Richfield Retirement Communtiy Post Office Box 3240 Salem Virginia 24153 Cheasapeake & Potomac Telephone Co Bell Atlantic Post Office Box 12020 Roanoke Virginia 24022 Thomas J and Nancy S Tolbert Post Office Box 1614 Salem Virginia 24153 • • I I r TAX MAP NR 55.03-03-01 L D Hill Co., Inc. ~ ~ g~x Sy D Leonard D Hill _ 3980 West Main Street - S~ ~~~~ ~~~ ?`~~s3 - Salem Vi rginia 24153 5. UTILITY CONNECTIONS: a) Application for Water Hook-Up has been made and is pending. A copy of the letter from the Roanoke County Utility Department is attached. b) A septic system will Concept Plan. This parcel was 1990, as shown by the attached Roanoke County - Vinton Health owner, John Mayhew. Dave Robi physically visited the site in the intended installation of a updated application. be installed as shown on the approved for a septic system in application and letter from the Department to the current property nson from that agency has January, 1996, and has approved septic system upon receipt of an c) The nearest fire hydrant is at the far corner of U S Route 11 and Country Farm Road. 5. FLOODING CONSIDERATIONS: A Storm Water Management Area will be located as shown on the Concept Plan. 6. CONDITIONS: No conditions are being proferred at this time but any suggestions from the County's officials will be cheerfully considered. DATE: 23rd February 1996. ~~ v ~~ RANDY VEST r i• • r~ o '4~ ~ ~ "~ ~ -fir 'a,- ~A- p .,. a I ~` .\ ! ~ + J ~4\` i 1 ~ N 1 r~ i 1 ~i a8~ .. a ' ~! z ~~ N \1 ~~ A ~~ ~y _... ~\~ 1 • 1 .. ~cza a- ~ ~~ ~- ,,/~.- ~. /~ 1 1 v / :'~ I 1~ l 6i'I/~ :; / / i ail-, ~ f/~1 ww ~ ` \ ~ p i 1', ~'E ~~\\ / / / ~/~ ~ n 1 \ / ~r I \ / I ~ K \ / ~~ I ~• ~ fta, R I !~' I ~ e;i • N »I~ g j~ a ,y7~ ~ / w ci-U ~ g~ N ~ a ~'~~ ~ 20 T KUW / ~i U N / ~ ~ ,mayy <U~: pym ••~•, ,•~ .... .• :: (•~ :~l { ~ ~.. .. .. :: ... •• ~~ --- 3 ,OO,OC29 JI ~u-_.__. -- -it-___-~ -•~• __ __ Il _ n _ __ _ _ ___ ______ ______~____._______-__-_w_---_ .~ ~ ~ .. ~ ~ p X11 oar a u 3troa s•n °I 1~~~IlS NIdW 1S~M -----...--~-------• --- d.........--------- -----•.._....--------- • ,--~_ -~-- 1 ~. ~ ;- -~. ~ .•,, ~~ ,' s~ ~ / 4 ~~ i :. _.. ~ .._ __. ;. ..~€~a - --.- ~ ~ - N~ LL Qmi ~~~ ~ yA, Z ~'! i J V J cn ~ ~ ,~ o J " ~ ~~ ~ N 1J~ J ~ L 1~II~ 1 )) Z5 d O Vf V i ~ ]] CO ~ a ~ i a~ ~tl~ls~~ _~~ h~~5i ~ ~ Q ~~ ~ ~ ' I Q ~ ~ ~ c`a I~~ I ~ ~~5~!li J • N ys z i3 N a] A 'i '~ D a N ,e ~ ~ ;~' i y o e, a N ~~ r1~ $, .n • . ~`8, GLHk AR r ~`.~,,- h ~ y~~o STq< Y OR W `1- ~ t'' T ~~~ G VAR ~ _~ UPpµ>< 1^ ` ? ~E•~9 ~p~N S ' ~.. ~~ \r~~sELFJr1 0 SHAA/RC 0 R/~ LU ~W , _,~ ~q5 ~• - ~` .1OG U$ ~ AR RFT~F/F P 'L ~. 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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 23, 1996 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 1.0-ACRE TRACT OF REAL ESTATE LOCATED AT THE INTERSECTION OF WEST MAIN STREET AND COUNTRY FARM ROAD (TAX MAP NO. 55.03-3-1.1) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF I-2 TO THE ZONING CLASSIFICATION OF C-2 AND TO OBTAIN A SPECIAL USE PERMIT IN ORDER TO CONSTRUCT A USED CAR LOT, UPON THE APPLICATION OF RANDY VEST WHEREAS, the first reading of this ordinance was held on March 26, 1996; and the second reading and public hearing were held April 23, 1996; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 2, 1996; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.0 acre, as described herein, and located at the intersection of West Main Street and Country Farm Road (Tax Map Number 55.03-3-1.1) in the Catawba Magisterial District, is hereby changed from the zoning classification of I-2, Industrial District, to the zoning classification of C-2, General Commercial District. 2. That the Board finds that the granting of a special use permit to Randy Vest in order to construct a used car lot located at the intersection of West Main Street and Country Farm Road (Tax Map No. 55.03-3-1.1) in the Catawba Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan i V- .2 pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 3. That this action is taken upon the application of Randy Vest. 4. That said real estate is more fully described as follows: BEGINNING at a point on the southerly side of U.S. Route No. 11, at the intersection of the southerly side of said Route 11 and the eastern side of Virginia Secondary Route No. 858; thence along the southerly side of U.S. Route No. 11 N. 62 deg. 30' E. 160.0 feet to an iron pin set; thence with a division line through the remaining property of L. D. Hill Company, Inc. (DB 1281, page 1471), S. 27 deg. 30' E. 272.25 feet to an iron pin set; thence with another division line through the aforesaid property of L. D. Hill Company, Inc., S. 62 deg. 30' W. 160.0 feet to an iron pin set; thence with the eastern line of Virginia Secondary Route No. 858, N. 27 deg. 30' W. 272.25 feet to an iron pin and place of Beginning, and containing 1.00 acre. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. zoning.vest Y ,~ AT A REGIILAR NESTING OF THE BOARD OF SOPERVISORS OF ROANORE COONTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, APRIL 23, 1996 ORDINANCE 042396-12 GRANTING A SPECIAL IISE PERMIT TO THB ROANORE COIINTY SCHOOL BOARD TO EBPAND WILLIAM BYRD HIGH SCHOOL AT 2902 WASHINGTON AVENIIE (TA% MAP NO. 61.11-1-11), VINTON MAGISTERIAL DISTRICT WHEREAS, the Roanoke County School Board has filed a petition to expand William Byrd High School located at 2902 Washington Avenue (Tax Map No. 61.11-1-11) in the Vinton Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 2, 1996; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 26, 1996; the second reading and public hearing on this matter was held on April 23, 1996; and NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to the Roanoke County School Board to expand William Byrd High School located at 2902 Washington Avenue (Tax Map No. 61.11-1-1) in the Vinton Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1- 456 (b) of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 1 A COPY TESTE: Brenda J. Hol on, Deputy Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 •. i Av ~. l _~ r ^ ~ y I/G~0 r s am . y SP INGGR v ~R~u~~ ~~ r= a l~ao...l - V- 3 4 _ (~ - . . ~~ + ~+ r .~. ~. R~ f I ~, t ..• ,/ P' F K) ~K~ M! ~ ~ / ~ , ' M ~ IM ~a r„ •n ~"' a ° •~ ~ ~, ; a~ i~ 's ~. O - ~ s s.. r. aaa O - ~•aoo v' ~~ 1\ /ae .` ~ ~ ti~ ~ •y `P ~ ~ ~~ ~r 1 N~ ~ ' ~ i O Iwo Iu. ww ~ .i~~• M ~ I f \; IW 4V / ~~ ~ _ ~y w Mi MNi r i ~ ~ ~ ~... ' :~ r' J •~ M ~. i J ~'' / / t1 a ., ./~, ~ ~ ~~ik ~ ~ rt ~`+ sue'... ~ ~ ~' /V: l V p` L ._ ~ ti ~+ ` mow. • \ G~~ ~$ . . a.. t DEPARTT~N'P OF PLAIVNIA'G ~_ AND ZONING .; . . .,, WM. B~li(D HIGH SCHOOL SPECIAL USE PERMI 61.11-1-1 v- k3 PETITIONER: ROANOKE COUNTY SCHOOL BOARD-WILLIAM BYRD HS CASE NUMBER: 12-4/96 Planning Commission Hearing Date: April 2, 1996 Board of Supervisors Hearing Date: April 23, 1996 A. REQUEST Petition of the Roanoke County School Board for a Special Use Permit to expand William Byrd High School, located at 2902 Washington Avenue, Vinton Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission wanted to know how far from the nearest property line is the planned expansion. Staff said 250 feet. D. RECOMMENDED CONDITIONS None. E. COMMISSION ACTION(S) Mr. Robinson moved to recommend approval of the petition. The motion carried with the following roll call vote: AYES: Robinson, Ross, Witt, Hooker, Thomason NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other ,1F~ Terrance rrin o ecretary Roanok County tanning Commission • STAFF REPORT PETITIONER: Roanoke County School Board CASE NUMBER: 12-4/96 PART I A. EXECUTIVE SiTMMARY B. DESCRIPTION PREPARED BY: David Holladay DATE: 4/2/96 The Roanoke County School Board requests a special use permit to build a 32,000 square foot addition to William Byrd High School. -The proposed addition provides classroom space to replace existing trailers, and expand existing programs. C. APPLICABLE REGULATIONS Site plan review is required. No additional Use and Design Standards apply to this request. PART II • A. ANALYSIS OF EXISTING CONDITIONS Location -The site is located at 2902 Washington Avenue in the Vinton Magisterial District. TopoaraphylVe eg tation -The proposed construction site is a flat side yard. The front yard slopes down to the southeast toward a drainage which parallels Washington Avenue. Surrounding Neighborhood -Homes in the Spring Grove subdivision adjoin to the southwest. A vacant parcel at the entrance to Spring Grove subdivision adjoins, to the southwest, and is zoned Cl. One parcel across Washington Avenue is zoned AG-3 with residential land use. Other properties across Washington Avenue are zoned C2 with commercial and residential land use. Homes in the Stonebridge subdivision adjoin to the northeast. The schools' baseball and softball fields adjoin to the northwest. •~ B. ANALYSIS OF PROPOSED DEVELOPMENT ~ ~ +,..3 Site Layout/Architecture -The proposed two story addition has a building footprint of . approximately 16,000 square feet, and a gross floor area of approximately 32,000 square feet. The addition provides classroom space to replace existing trailers, and expand existing programs. The front driveway will be extended into a new cul-de-sac. The fill slope to the southeast of the new cul-de-sac will be 3:1 maximum to match the existing grade of the front yard. No additional parking areas are required. Traffic Generation/Circulation - No impacts. Fire Rescue/Utilities -Public services exist on site. Fire and Rescue services will not be affected. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN This request conforms with the Neighborhood Conservation land use designation of the Roanoke County Comprehensive Plan. Policy NC-6 encourages development of neighborhood activity centers, such as schools, within convenient distance to existing housing. • D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARD Educational facilities are allowed by special use permit in the Rl zoning district. No additional Use and Design Standards apply to this proposal. PART III STAFF CONCLUSIONS This request conforms with both the Roanoke County Zoning Ordinance and the Comprehensive Plan. The proposed development is necessary to meet the needs of the public schools. Staff anticipates no negative impacts from this request, and recommends no conditions. PREPARED BY: David Holladay DATE: April 2, 1996 • • 1~ _ COUNTY OF ROANOKE ~~- DEPT. OF PLANNING AND ZONING 5204 Bernard Or.--. P.O. Box 29800 Roanoke, VA 24018 ( 540 772-2068 FAX (5401 772=2108 For st~ff use onl~ dat re eived: iS~P rec ived by: .~ ? r3 9lv Y application fee: PC /~~;~ a~; ~ ~96 placards issplacards ed: ~ Z~ S datedate: ~ ~ ~99~ l z ~ ~ ~, ; ~ Case Number: i r~ U Check type of application filed (check all that apply): ^ REZONING ®SPECIAL USE ^VARIANCE Applicant's name: Roanoke County School Board Phone: 562-3700 Address: 5937 Cove Road, N.jY. , Roanoke, VA ja )~ dip ode• 24019 Owner's name: Roanoke County School Board Address: 5937 Cove Road, N.W, , Roanoke, VA Phone: 562-3700 Zip Code: 24019 Location of property: Tax Map Number: 61.11-1-11 William Byrd High School 2902 Washin ton Avenue Magisterial District: Vinton g Vinton, VA 24179 Community Planning Area: o ~~~~1~r1 Size of parcel (s): 41.6 acres sq.ft. Existing Zoning: C-1 Existing Land Use: Educational Proposed Zoning: No Change - "Special Use Permit" Only Proposed Land Use: No Change - Educational ............................: For Staff Use o~iy Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO 1F NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being prorered with this request? YES NO N/A ~~-'.:-- Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: NOT APPLICABLE Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v ws v ws v X Consultation X 8 1 /2" x 1 1" concept plan X Application fee X Application X ~X:.~ Metes and bounds description i1/ :..:;: Proffers, if applicable X Justification X Water and sewer application Adjoining property owners /hereby certif"y that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the know/edg and consent of the owner. Owner's Signature: Homer D. Duff - - ' _ - Director of Operations & Facilities For' SlaH Use On/y: Case Number _ 1/ "~ • Applicant Roanoke County School Board The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. .Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at: the beginning of the applicable zoning district classification in the zoning ordinance. The .proposed .building expansion at William Byrd High School furthers the. purposes of the Roanoke County Zoning Ordinances (specifically sections 30- (A) 3:.& 303 (A) 4) by facilitating the creation of a "convenient, attractiv and harmonious community," and "adequate schools, recreational facilities and other requirements." • ~. 'Please explain haw the project conforms to the general guidelines and policies contained in the Roanoke County I!, Comprehensive Plan. he current comprehensive plan designation for this site is "Neighborhood onservatioii". The proposed William Byrd High School expansion is one of he land uses designated as "desirable" in the neighborhood conservation esignation. Specifically this development conforms to land use guides C-1 and NC--6. • Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. he proposed addition at William Byrd High School will. have minimal, if any, ffect on adjoining properties. The existing building„is located on a 41.6 cre tract a.nd has a "footprint" of approximately 81,000 s.f. The proposed ddition will add approximately 16,000 s.f, to this "footprint" and will aintain a distance in excess of 250 feed to the nearest property line. ublic utilities are currently available on the site and the proposed expan- ion will connect to existing lines, which are capable of supporting this roposed addition. 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C d tU c W V` ~ Y -1 ~~ ~ te ~ iG~ f ~ ' aX: aN C~ $. o;^ ~o Y ~Yi~ 2 =pig' St =~c g W~ m 8iW $ ~Q 6 ~~¢ x _ e8 ;~ x ~~~ ...._ • / ~ ~~ P~' `i~~ ~` ~• ~ N4 v \ \ ~~ ~r a ~ t ~ : ~ ~ / e Ntii ~~. p 4 ~ H j' ~~ +w ~. •. 1 ~•~• ~ •+ / ~• H J '., f ~ _. ~~ V , \C \ .. /.. // / ~~" ^ \ .•~~ / \ P i~ ~~„ ~r <' * DEPARTMENT OF PLP.NNII\'G WM• B1~~tD HIGH SCHOOL SPECIAL USE PERM 1 _ AND ZONING 61.11-1-1 . .~ ., V~3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 1996 ORDINANCE GRANTING A SPECIAL USE PERMIT TO THE ROANOKE COUNTY SCHOOL BOARD TO EXPAND WILLIAM BYRD HIGH SCHOOL AT 2902 WASHINGTON AVENUE (TAX MAP NO. 61.11-1-11), VINTON MAGISTERIAL DISTRICT WHEREAS, the Roanoke County School Board has filed a petition to expand William Byrd High School located at 2902 Washington Avenue (Tax Map No. 61.11-1-11) in the Vinton Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 2, 1996; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 26, 1996; the second reading and public hearing on this matter was held on April 23, 1996; and NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to the Roanoke County School Board to expand William Byrd High School located at 2902 Washington Avenue (Tax Map No. 61.11-1-1) in the Vinton Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1- 456 (b) of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. zoning.william.brd AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, APRIL 23, 1996 ORDINANCE 042396-13 GRANTING A SPECIAL IIBE PERMIT TO AC8 SALES INC. TO E%PAND AN E%ISTING EQIIIPMENT SALES AND SERVICE ESTABLISHMENT AT 7549 WILLIAMSON ROAD (TAB MAP NO. 27.11-3-9), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Ace Sales Inc. has filed a petition to expand an existing equipment sales and service establishment located at 7549 Williamson Road (Tax Map No. 27.11-3-9) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 2, 1996; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 26, 1996; the second reading and public hearing on this matter was held on April 23, 1996. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Ace Sales, Inc. to expand an existing equipment sales and service establishment located at 7549 Williamson Road (Tax Map No. 27.11-3-9) in the Hollins Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The proposed storage building along the northern property line shall have a minimum of three sides for the purpose of screening materials from adjacent properties; 1 (2) A stockade-type fence shall be installed along the rear of the property in the area currently unscreened by the existing building with type D screening installed per ordinance. (3) The hours of operation for Ace Sales shall be limited to 7:00 a.m. and 10:00 p.m. On motion of Supervisor Johnson to adopt the ordinance with condition (3) added, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. H ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terrance L. Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 ro v --- - . . 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Recd '~ ` s ' sy ~O rr~ t `O r; tai ~ e~ s ~ .°' p~ `jai • 4 ~ • / ~~ ~s ~ '~ ' ~0 I ~ ? ~ 3 • ~ x 9' 28 a~i• 6 \ ~ ~'u~ ,~ ~ tox aI 4 ~° o y ~,~ s= °: s •29 _ \ ~ ~~ "~` Oextsr Rood 4s \ °~~ R,`~0 .' t~ O~ gds 4 ~ Q a ~ ~0, ` ~ { r$ 2~7 s q ' a tai .P~ •~ ~ I b f • s I i t~ 10 ~•o %. \ ~ ~ ;o b •i ~~ 7~i ~ ~ 9 ' 13~ ~,~~ b • 12 ~ ifi rao:e ~ f~I • // v IS Gi Ti 7=p ~ ~ rsar• ~ ~{r tS °4 s deon Av., I ~ 1331+~~ 14 ~~' tI`i+ A+S,~~c D~AR~~1T OF PLANNING ~ AVID ZONII~ ACE SALES INC. SPECIAL USE PERMIT 2 7.11-3 -~9 PETITIONER: ACE SALES INC. CASE NUMBER: 13-4/96 Planning Commission Hearing Date: April 2, 1996 Board of Supervisors Hearing Date: April 23, 1996 A. REQUEST Petition of Ace Sales Inc. for a Special Use Permit to expand an existing equipment sales and service establishment, located at 7549 Williamson Road, Hollins Magisterial District. B. CITIZEN COMMENTS v-~ Jesse Hancock who lives on Dexter Road displayed photos taken from his back yard. He said the fence and screening/buffering could not effectively screen his view from the site. He expressed the following concerns: loading and unloading of trucks at night; noise generated by the trucks; the storage of old tires on the site; additional water runoff. LeeAnna Stern, a resident of Dexter Road, voiced concern with lower property values and insufficient screening and buffering. She stated that a double row of fast growing trees, such as evergreen, along with a privacy fence could help lessen the noise and asked that the Commission consider this. Mr. Witt suggested that the residents might also want to install trees at the rear of their property to mitigate the noise. C. SUMMARY OF COMMISSION DISCUSSION The Commission inquired about security lighting in the back. Paul Black said there have been dusk to dawn lights there since 1972. D. RECOMMENDED CONDITIONS 1) The proposed storage building along the northern property line shall have a minimum of three sides for the purpose of screening materials from adjacent properties; 2) A stockade-type fence shall be installed along the rear of the property in the area currently unscreened by the existing building with type D screening installed per ordinance. E. COMMISSION ACTION(S) Mr. Ross said that a lot of the neighbors' concerns should be addressed by the additional buildings to store the equipment and the added buffering. He moved to recommend approval of the petition with conditions: The motion carried with the following roll call vote: AYES: Robinson, Ross, Witt, Hooker, Thomason NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE V- ~/ None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Terrance rrington ecretary Roano County Planning Commission ~~ U STAFF _REPORT PART I PETITION: Ace Sales Inc. Special Use Permit FILE NO.: 13-4/96 PREPARED BY: T. Harrington A. DESCRIPTION DATE PREPARED: 3/28/96 This is a petition of Ace Sales Incorporated for a Special Use Permit to allow the expansion of an existing equipment sales and rental business located at 7549 Williamson Road in the Hollins Magisterial District The principal business of Ace Sales Inc. is the servicing and sales of equipment used in rock drilling and mining operations. The purpose of the request is to allow the construction of two buildings that will be used in conjunction with the business. If constructed, the buildings will allow an expansion of the current business operation of Ace Sales Inc, and will allow the applicant to °put under roof", a significant portion of the materials and supplies that are currently stored outside on the property. The property is comprised of 2.309 acres and is zoned C-2 Commercial. Equipment sales and rental businesses are allowed by Special Use in C-2 districts B. APPLICABLE REGULATIONS Section 30-54-2 (B) 2 of the zoning ordinance allows equipment sales and rental establishments by Special Use in C-2 districts subject to the Use and Design Standards contained in Article IV of the ordinance. These standards require a minimum 10 foot planting strip adjacent to a public right of way, and prohibit the storage or display of goods and materials within this strip. Site Plan ,approval will be required prior to the time a building permit is issued for the construction of the buildings requested as part of this permit. Site Plan approval will ensure compliance with any conditions that may be made a part of this permit. A VDOT commercial entrance permit will not be required as no changes are proposed to the entrance to this property, and the scale of the proposed use is not changing substantially. • ~/ PART I I A. ANALYSIS OF EXISTING CONDITIONS 1. Topography The site is relatively flat, and lacks significant topographic features. It lies slightly below the level of Williamson Road, and significantly below the rear of the residences along Dexter Road at the rear of the site. 2. Vegetation The site lacks significant vegetation. A majority of the site is currently impervious surface, with the exception of a zoning ordinance required buffer strip that is at the rear of the property. Some coniferous trees have been planted in this buffer strip to meet the code requirements at the time of planting. 3. Existing Physical Development The property is fully developed with buildings, parking lots, and outdoor storage areas. The site is partially screened from public view with fences along the front (west) and north side of the property, and by the existing building along the rear (east) property line. The screening fences currently installed are of a stockade design and have been erected by an adjacent property owner. Two businesses are on this property; Ace Sales Incorporated and Hollins Displays Inc. Although these two businesses share the site, and are both located within existing buildings on the site, they are separate businesses. All of the activities associated with Hollins Displays are located within enclosed structures with the exception of the trucks and trailers used to ship their products. Ace Sales has been located on this property for many years. However, the scale of the business has increased within the last five years, as the company has acquired the inventory of other related businesses and expanded its services and operations. In contrast to Hollins Displays, a significant portion of the materials, supplies and equipment used in the operation of Ace Sales is stored outside in a large storage lot. In addition, some equipment repair activities currently take place outside of existing buildings. The existing buildings on the site are of metal building design. The remaining impervious surface areas are paved for parking or are compacted gravel storage lots. • 2 File No.: v- y • 4. Access Primary access to the site is from Williamson Road. The entrance to the site is gated, restricting access at times to authorized traffic. The gate is located approximately 150 feet from Williamson Road. The land between the gate and Williamson road is used for vehicle maneuvering and access, and for existing and proposed landscaping. 5. Traffic Flows/Circulation Williamson Road is a five-lane primary highway. Reconstruction of this highway was completed in 1995. VDOT has advised that the entrance to this property was reconstructed as part of the improvements to the road, and that the current entrance should be adequate for the proposed expansion of the use. 6. Surrounding Neighborhood To the north, west and south of this property, the area is characterized by a mixture of highway oriented retail, lodging, and office-type uses. A single family residential area is to the east of the property along Dexter Road. Approximately five residences adjoin this property to the east. Over the past few years, the staff has received complaints from several of the residents along Dexter Road regarding the nature of the Ace Sales operation. These complaints have been focused on the visual appearance of the site, and the occasional noise complaint. Generally, the timing of these complaints has coincided with the expansion of the outdoor storage by Ace Sales. ~ B. ANALYSIS OF PROPOSED DEVELOPMENT 1. Site Layout No significant change in site layout is proposed. Two new buildings are proposed for the site. The first building is a one story 5000 square foot enclosed building. This building will be located on the site behind the Texaco station, and will be used as a sales and service facility. The second structure proposed is located along the northern property line. This building will be a 20' x 150' covered structure, and is designated as an outdoor display and sales area. The staff understands that the purpose of this structure is to "put under roof" a significant portion of the material currently outdoors on the site. 3 File No.: ~~ 2. Architecture The proposed 5,000 square foot building will be apre-engineered metal structure. Submitted materials show that this building will have four overhead doors and one additional door on the side of the building interior to the property. No design information has been submitted for the other structure. Based upon discussions with the applicant, this structure will be a three sided structure, with roof, designed to protect materials from the elements. Once constructed, the applicant's objective is to have all of the materials and equipment currently stored outside to be "under roof", and out of public view. 3. Traffic Generation Minimal additional traffic or traffic impacts are anticipated from the approval of this request. 4. Amenities No significant site amenities are currently on the site, or are proposed as • part of this request. As a separate project, the applicant is providing some landscaping along the northern edge of the property (outside the gate). Over the past several years, the applicant has been participating with Roanoke County on the Williamson Road Design Master Plan process, and the landscaping installed and proposed is a result of his interest to help improve the appearance of the Williamson Road corridor. 5. Utilities The site is served by public water and sewer. The proposed additional development will not negatively impact these facilities. 6. Fire/Rescue The Fire and Rescue Department has advised that the approval of this request will not negatively impact their service to the site, or general area. • 4 File No.: ~- ~-/ • C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The site is designated Transition in the Comprehensive Plan. The adjacent residential areas are designated Neighborhood Conservation. The majority of the commercial parcels in the Williamson Road/Plantation Road area are designated Core in the Comprehensive Plan. PART III • Ace Sales has existed on this site for over 20 years. Within the last several years, the character and scale of this business has changed with the addition of significant areas of outdoor storage. The proposed construction of the 5000 square foot building and the 3000 square. foot covered storage area will allow the applicant to provide for needed additional indoor building work areas and covered storage space. The staff believes that the approval of this permit will allow the applicant to meet current business needs, and will also allow the improvement of the physical appearance of the property, through the elimination of the outdoor storage areas. - . The staff believes that the approval of this request should be granted with the following conditions: . 1. That the proposed storage building along the northern property line have a minimum of three sides for the purpose of screening materials from adjacent properties. 2. That astockade-type fence be installed along the rear of the property in the area currently unscreened by the existing building. PREPARED BY: T. Harrington 5 File No.: . ~ A ~ L _ Z 8 COUNTY OF ROANOKE DEPT. OF PLANNING -AND ZONING 5204 Bernard ter. . P.O. Box 29800 Roanoke, VA 24018 ( 540' 772-2068 FAX (540) 772-21 08 date receiz~ ,/L ~' q received by: ~ ~~ application fee: PC/BZA date: placards issued•~ BOS date: Case Number: a Check type of application filed (check all that apply): r D REZONING ®SPECIAL USE VARIANCE V Applicant's name: Ace Sales Inc. Phone: 563-5055 Address: 7549 Williamson Road / PO F~Ox 7067 Zip Code: VA 24019-7067 24019-706 Owner's name: pawl G. Black Phone: 563-5055 Address: c/o ACE Sales,. Inc. (See above address) Zip Code: 24019-706 Location of propery: Tax Map Number: 27.11-3-9 7549 Williamson Road ,titagisterial District: in Community Planning Area: peters Creek . Size of parcel (s): Existing Zoning: C2 2.309 acres Existing Land Use: Ecuipment Sales and Service 100, 580 sq.ft. ~ d Y YT . Proposed Zoning: C2 ............................: For Staff Use Only Proposed Land Use: Equipment sales and service -expansion of ~. .: Use Type: existing use Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES x NO IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria fcr t`.e requested Use Type? YES x NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being pro~;:red with this request? YES NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v ws v ws v Consultation 8 1l2".x 1 i " concept plan Application fee / Application ~5:>;; Metes and bounds description / <:«f Proffers, if applicable Justification ?"`~ ., tio~ Adjoining prepery e~vners l hereby certify that l am either the o;~iner of ~' e property or the owner's agent or contract purchaser and am acting wr'th the knowledge and cons t the owner. Owner's Signature: ~ /~~.~/lam - ac~ U,< Z/za/56 ~~ ~~ o jc 2241 yG _ For_staff use only . ~~~~ ~~ fvr S[aN Use On/y: Case Number .Applicant Ace Sales, Inc. • The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The proposed expansion provides for convenience of access ardposes no threat from fire, flood ~ cter dangers. The request, if granted, will:-not increase congestion on public streets. No historic buildings or areas are affected. The project will enlarge the Coun tax base,. and-employ additional people. - The request would allow the expansion of an existing use which is allowed under the C2 zone (Section 30-54) by special use permit. The site is located along a major arterial thoroughfare. The proposed expansion, as illustrated on the concept plan, conforms to all of the requirements of the C2 zone. Section 30-85-14 specifies additional design .. standards,:whi.ch.ensure.compatibility with adjoining land uses. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. ~Phe Comprehensive plan designates this area as Transition. The site fronts on a major collector streetin an area where a strip pattern of development is occurring. The~site is currently zoned cor~nercial and is oriented towards Williamson Road. The request is for expansion of an existing use which has been in place for over twenty years. The use is allowed under the current zoning ordinance. Please describe the impact(s) of the request on the property itself, the adjoining properies, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. Should the request be granted, anew building (4992 SF) will be. erected on the site. A new outdoor sales display area will be constructed.. Impacts rn puL-lic utilities will be minimal ~rr~tti.nal increase) . Traffic on Williamson Road may i__^.cr~a~e minimally. Other . public serz;ices will not be affected. Neighboring properties will not experience signific~.:zt impact as the existing buildings shield the new building from view. As a separate project, the Owner is providing landscaping along Williamson Road. ~,~ ~WP.t s~ ~~ O ~ •,p,' .- ` ~' 4 ~.p got n ///"'\ N _ ~/( / ~~ • O / ~ ~' r O^ ~~se G ° • i ,op .gyp + ° \ _ O i • m' T ~ ^ •`.. $ O. n \ p a `~e a d ' 4i `A • '` ` ~ ~ _ r .pp ~ ` p a0 N' ~j . \ \ \ ti O ``'' O ~, ~ ~ ~ ~. m ° z,~'e, •~ ~ M ,,. < \ . N'c w\''~~ ^ M a ~ A ~ ` n a,„J S B ~ 4~ a x` ~. =z~ is'~ ,.~ a on o ~~ ; , ~8 ~~ t•t~ • S o ~ \ t < ~~6 ipO B M• o ~~~ ~ ~ \ ~ ~L ~ \ g~_~ a o ~ ~ ~ y .~ boo ~ ~\~ ~ N• b / ~" \ ~ 5 ~ Q\O~1 .~ ' N \ ,~pi~y~ ~• -~ ,:• ~ / I ~~ ~.:- ~ ~~ / p 2 e o i ~- - •' on y3ya ~,. Q~• \ ~~ . a y si + nN, z ~ a ~~ -- ~ ¢• - O \ et ~~O s~~~ • ~r'rr \ \ O' ON a/ ~ \bp` ~ •i \ 1 ` _ \\O~ ~~ S f `4 2 / ~ ~ e. • s i~ ~. ` M. o~' N 1,7 Q' ` O ~L ~~ ~y. 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SPECIAL USE PERMIT P~ ZONIl~ 27.1 ~ -3-9 V- y .D NORTH ~• y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 1996 ORDINANCE GRANTING A SPECIAL USE PERMIT TO ACE SALES INC. TO EXPAND AN EXISTING EQUIPMENT SALES AND SERVICE ESTABLISHMENT AT 7549 WILLIAMSON ROAD (TAX MAP NO. 27.11-3-9), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Ace Sales Inc. has filed a petition to expand an existing equipment sales and service establishment located at 7549 Williamson Road (Tax Map No. 27.11-3-9) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 2, 1996; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 26, 1996; the second reading and public hearing on this matter was held on April 23, 1996. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Ace Sales, Inc. to expand an existing equipment sales and service establishment located at 7549 Williamson Road (Tax Map No. 27.11-3-9) in the Hollins Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The proposed storage building along the northern property line shall have a minimum of three sides for the purpose of screening materials from adjacent properties; . ~ V ~ _/ (2) A stockade-type fence shall be installed along the rear of the property in the area currently unscreened by the existing building with type D screening installed per ordinance. Z~B.~ 2 jjlllllllilllllillllllllllllillllllllllllllllllllllllllllllllllllllllllllllllllillilliilllillllilllilllllllllllllllllllllllll~llll~ e O • AGENDA ITEM NO. ~~ ~ ~ s ~ ~ ~ ~ APPE CE REQUEST ~ _ ~ i _ ~ PUBLIC HEARING ORDINANCE CITIZENS CONIlVIENTS ~ __ SUBJECT: -, S ~`~' ~ s _= c ~ ~ o~ ~~ I would like the Chairman of the Board of Supervisors to recognize me during the w ~ meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: s ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speaking on an issue, d ill f th l l i an w en orce e ru e un ess nstructed by the majority of the Board to do otherwise. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained u, the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments c with the clerk. __ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - -- - - -~ - - NAME ~--~- ` ` ~~ ~ ~. ADDRESS --~~'": -^' ~ s~ ~ r *~!- `"'~'',~'''~.. ~ ,/~/- `' __ c , „~ ,~ PHONE r°~' ~"~ c~~ ~ ~"' .~°'' - _. ; ~ c --- -- - -~ --- fiiiiiiiiiiiiii~iiiii~iriii~~iii~iiiiiiiiiiiiiiiiiiiriiiiiiiiii~~~iiiiiiiiiiiiiiiiiiiii~~ii~~~rin~iitiiilitttiiiiiiiiiiiiiii~ W~u~~~~~~~~~~~~~~~~~~~ttttttttttttttttttttttttttt111111111111111111111111111111111111111111111111111111111111111111111111111111uj ~ ~ AGENDA ITEM NO. - i _ - _ APPE CE REQUEST _ PUBLIC HEARING ORDINANCE CITIZENS COMI~~NTS _ c _ SUBJECT: ~~,IF~~`~ ~ ~~ (~ .~ __ _ I would like the Chairman of the Board of Supervisors to recognize me during the _= meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c c decide the time limit based on the number of citizens speaking on an issue, c and will enforce the rule unless inst t d b th ruc e y e majority of the Board to __ do otherwise. _ _ ^ Speaker will be limited to a presentation of their oint of view only. Questions of clarification may be entertained b the C~airman y . ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. c ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments __ with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GRDUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ . ~ - _ r NAME ~~%~,~-~~%d M'~5 ~, ~-%'`~C'! /~ __ f ~ ~~ ~Y ~ ADDRESS ~~ `~ ~~ ~ ~ ~ ~ ~ G PHONE . J f,~ ~ ` ~,'~` ,~ ~ 'c _ - - --- -- iiiiiiiiiiiiiiiiiiiiiiinn~iiiiiiiiiiiiimiiiiiiriii~iiiiiiiir~iiiiiiiiiiii~iiiiii~~i~~ii~minmii~iiiiiittiiiiiiiiiiiiiii~t j,u1i11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111~~~~~~~~~1~~~~~U ~• AGENDA ITEM NO. -~-~ __ APPE CE REQUEST PUBLIC HEARING ORDINANCE CITIZENS COIVIlVIENTS .. ,, SUB CT: ~- ` " " • I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS __ FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will = decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to = do otherwise. _ ; ^ Speaker will be limited to a presentation of their _ point of view only. ti f l if i _ ques ons o c ar icat on may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized = speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. _ _ ^ Speakers are requested to leave any written statements and/or comments , with the clerk. ^ INDIYID UALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORI7.ATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - -- _ , • ;` i _ ,; ~ , NAME ~; ~ . ,~ _ , ADDRESS r ,'~'~`, P = r , ~ s t t . fiiiiiiiiiiiiii~iiiiii~~innnii~~iiiiiiiiiiiiiiii~n~i~iiiiiii~iiiiiiiiiiiiii~iiiiiii~~n~~~minmiit~i~tiin~iiioiiitiiiiii~ julllllllllllllllllllllllllllllllllllllllllillllllllllllllllllllilllllllllllllllllllllllllllllllllllllllllllllllllllllllll~~~~~~~~ ~. .. - AGENDA ITEM NO. .. ' _ - APPE CE REQUEST _ PUBLIC HEARING ORDINANCE CITIZENS COMIlVIENTS SUBJECT: ~ ~ _ N (~~ ~ t~1`.~ C `,~} C _ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. _ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS _ FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless i st t d b th n ruc e y e majority of the Board to do otherwise. _ _ _ _ _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. c ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. c : ^ Both speakers and the audience will exercise courtesy at all times. _ ^ Speakers are requested to leave any written statements and/or comments c with the clerk c s ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - - - --- fitttttttttttii~tttttttttnnittttititi~itiniiiiiitttiiiiiitiiittutitiiiiitttitttitttttittntintntitittttittittttiiiititiittt Wttttttti~i111111ttttttlltltt11111t1111111111tt11t1111111111111111111111111111111111111111111111111111111111111111111111jU1 F~IU,~, a `r AGENDA ITEM NO. V ~''~S s ~ ~ ~ s _ - - APPE CE REQUEST s _ - _ - ~ _ ~ PUBLIC HEARING ORDINANCE ;;> CITIZENS COMI~~NTS .. -_ __ - r - ~% `~~ ~-~>z~ - ` ~~-t SUBJECT 4 ~~ ~ ~~" : ~ ,~ ~ , t, ~ ~ ` - s i ~ w I would like the Chairman of the Board of Supervisors to recognize me during the - - meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED = BELOW: - - ^ Each s Baker will be iven between three to five minutes to comment p g = _ . whether speaking as an individual or representative. The Chairman will = decide the time Iimit based on the number of citizens speakin on an issue, and will enfo th l l i d ~ rce e ru e un ess nstructe by the majority of the Board to = do otherwise. ~ . - ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized c __ speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. c ^ Speakers are requested to leave any written statements and/or comments with the clerk. - ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ - PLEASE PRINT LEGIBLY AND GIVE T ~~ CLERK - ,- - - ~~ _ _ -_.__ _ _ - _. _ - ~ - ., - - _ _ _ _ - ,~ _ NAME •'-=`~ s ~ s ~ (/ ~ - ~ ~ ~ / ~ ADDRESS ~ _ ~ s ~_ ~ ~ s ~, ~ s PHONE ~ f ~ ~ ~ ~ ~ ~ - ~ - ~ - ~ ~ ~ s ~ ~ ~ _ __ s fiiiiiiiiiiiiii~iiiiuiiii~n~iiiiiiiiiiiminiiii~riiiiiiii~ii~riiiiiiiiiiiimiiiii~iiE~ii~nlirinliiitii~i~t~iiiiiiiiiiiiiit~ PETITIONER: SHENANDOAH BAPTIST CHURCH CASE NUMBER: 8-3/96 Planning Commission Hearing Date: March 5, 1996 and April 2, 1996 Board of Supervisors Hearing Date: April 23, 1996 A. REQUEST Petition of Shenandoah Baptist Church for a Special Use Permit to expand the existing church and school facilities, located on Williamson Road across from Brookside Shopping Center, Hollins Magisterial District. (CONT. FROM MARCH) B. CITIZEN COMMENTS Juanita Pugh inquired about the following: closing of the paper street off of Plymouth Drive and school buses unloading at night at the gym. She said the gate is locked except from 7 a.m. until 3 p.m. and Wednesday nights and Sunday and Sunday nights. She also expressed concern with noise from the gym especially late at night. Craig Balzer responded that the plan is to close and vacate the paper street--it will be used for emergency vehicles only. School bus loading and unloading will change with the new proposal; should improve for Plymouth Drive. The gate will be locked at all times with access for only emergency vehicles. William Pugh expressed concern that with additional building on the site, parking on his street (Plymouth Drive) will get worse. He stated that noise from the gym and traffic will be increased. He noted that the church has responded by keeping the windows of the gym closed at the rear of his property. Jack Crowder commented on the photos that he had taken of vehicles parked on Plymouth Drive. He expressed concern with emergency vehicle access and traffic. He said that he is opposed to any access onto Plymouth Drive. Mr. Balzer said that emergency vehicle access will not be altered. Eudora Poff stated that she is opposed to traffic and parking on Plymouth Drive but is not opposed to Sunday traffic. She said that the traffic problem is caused by the school and sporting events. Richard Whitacre said that church traffic is not a problem; it's the school traffic that is the problem. C. SUMMARY OF COMMISSION DISCUSSION Todd Ross asked if the access to Plymouth Drive is limited to certain hours. Mr. Balzer responded that the hours are limited to between 7 a.m. and 3 p.m. Following discussion of other alternatives to alleviate traffic on Plymouth, Mr. Balzer noted that most people exiting the site head for the nearest controlled intersection. He pointed out that this plan offers more improvements in entrances which may encourage people to use other entrances, i.e., Dent Road. V ~ +~ The Commission inquired as to drop off and pick up times for students and where do vehicles park for the athletic events. Bob Alderman, pastor of the church stated that drop off times are approximately 7:50 to 8:10 a.m. and pick up times are about 3:10 to 3:30 p.m. with the exception of the child center (drop off is 6:30 a.m.). Practically all of the drop off traffic is off of Dent Road. The church parking lot is used for most of the parking for athletic field use and use of Plymouth Drive for parking is against our instructions. D. RECOMMENDED CONDITIONS 1) The site will be developed in substantial conformity with the master plan dated October 1995; 2) The existing Plymouth Drive access will be permanently abandoned with the exception of Fire & Rescue vehicles, and the new access at Plymouth Drive be limited to and designed as a right turn exit only; 3) Applicant will work with VDOT to obtain a painted crosswalk on Plymouth Drive. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval of the petition with the recommended conditions. The motion carried with the following roll call vote: AYES: Robinson, Ross, Witt, Hooker, Thomason NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Terrance Ha ngto Roanoke ounty P n, ng Commission MEMORANDUM TO: Roanoke County Planning Commission FROM: Tim Beard DATE: March 29, 1996 SUBJECT: Shenandoah Baptist Church ~. Please refer to the full "Master Plan For Campus Expansion distributed at your work session March 19 for detailed information on all aspects of the Shenandoah Baptist Church expansion proposal. Following over two hours of testimony, traffic concerns remained the most problematic issue involved in this request. Regarding the proposed new entrance onto Plymouth Drive near Deer Branch and Williamson Road, the petitioner's design firm reports that the church is not prepared to construct a "no entry from Plymouth -right turn only from the church" access. VDOT is not requiring such a design provided adequate sight distance (which will require cutting an undetermined number of trees and possibly acquiring sight distance easements) is achieved. ajb ' ROAr?OKE COUNTY PLANNING COrltf I~SS IOPd : ~ -- --~•~ ' MR. CHAIRMAN N`EMBERS OF THE COr9MISS ION . I AM JACK CROWDER , 251 PLYMOUTH DRIVE N.W. ROAI`?OKE VIRGINI~Ac 23019. • I;LMER HODHGE , HAD NO .RIGHT TO CREATE A PUBLIC ENTRAI~TCE TO gLYMOUTH DRIVE VIA THE PAPER STREET FOR THE SH~NANDOAH BAPSIST CHURCH AND SCH00 0 USE TO DUMPTHEZRX THEIR TRANSIT TRAFFIC INTO PLYT"OUTH DRIVE OUR RE IDENT~L STREET. THE PROPERTY AND LAND OWNERS OF PLYMOUTH DRIVE CONSERNS AND SAFETY HAS NOT BEEN ADDRESSED BY ROANOffE COUNTY , THIS HAS TO BE DONE BEFORE AI~'Y CONSESIONS ARE GIVErT TO THE DI~MANDS OF THE SHENANDOAH BAPTIST CHURCH, WE .WERE HERE FIRST. IT SEEMS THAT THE SHENAPTDOAH BAPSIST CHURCH WANTS PUBLIC Elt'TRANCES ON EACH SIDE OF PLYMOUTH DRIVE , OUR RESIDENTAL STREET AI`TD A PUBLIC STREE~O THEY CAN USE PLYMOUTH DRIVE AS A BRIDGE TO BET FROM THE SHENA DOAH BAPSIST CHURCH TO THE ATHLETIC FIELD AND BACK EACH DAY, THIS WOLLD BE A DISASTER FOR PLYMOUTH DRIVE AS A PUBLIC STREET, THERE WOULD BE T00 MUCH SCHOOL TRAFFIC CROSSING PLYMOUTH DRIVE DURING THE D.AY THAT THE PUBLIC COULD NOT USE PLYMOUTH DRIVE., J THE WALKING TRAFFIC FROM THE SHENANDOAH BAPTIST CHURCH AND SCHOOL TO THE ATHLETIC FIELD AND BACK TO THE 6CHOOL CONSUNSES ALL OF PLYMOUTH DRIVE, AUTOMOBILE TRAFFIC HAS TO STOP AND WAIT FOR THE STREET. TO CLEAR OUT, NO CONTROL OF THE WALKIrTG TRAFFIC . MY UNDERSTANDING•IS THAT WALKII~iG TRAFFIC IS TO WALK OFF OF ,THE HARD SURFACE AND NOT TAKE UP MORE THAN 5 FEET ON THE SIDE OF THE-ROAD OR WALK IN THE DIRT, ON A PUBLIC ROAD OR HIGHWAY. THIS WALKING TRAFFIC IS USIr?G A PRIVATE DRIVEWAY TO GET TO THE ATHELETIC FIELD FROM PLYMOUTH DRIVE, WHICH IS ILLEGAL ALSO THE PAPER STREET THEY ARE USING TO GET TO PLYMOUTH DRIVE FROM THE CHURCH IS A ILLEGAL STREET. THERE IS rT0 rT.O PAINTED SCHOOL ZONE OR CROSS WALK SIGNS ON PLYMOUTH•DRIVE. groups of students andwhole classes of students should not be allowed to clutter up plymouth drive a public streetga~ and hold up public trsff EVERY DAY* QUESTION FOR THE PLArTr1ING COMMISSION? IF ONE OF YOU WERE GOING TO BUY A PIECE OF PROPERTY ON PLYMOUTH DRIVE AND WERE LOOKING AT THE PROPERTY AND A LARGE GROUP OF STUDENTS CAME BY CLUTTERING UP PLYMOUTH DRIVE?, WOULD YOU BUY THE PROPERTY ? I THINK NOT, I KNOW THAT .I !~ WOULD r10T BUY THE PROPERTY . JACK CROWDER 251 PLYMOUTH DRIVE N.W. ROANOKE VIRGINIA ~$$a1~X 24018 TEL. 540 366 2039 IT SEF.i•~S 7'IiAT TfiE SF?EIdAI`'L`OAH BAPTIST CHURCH HAS OVERGROWN' ITS COs~~FCU?!iD I~~O _°,CGt~r TC SPP,EAD OUT WITHGUT DESTROYING GUtR RESIDENTAL SUBDIVISIOA3 THEY SHOULD BE TOLD TO MGVE OUT WHERE TtiEt'~E IS PLEi~?TY OF POOL- FORTHEIR CC?•'POUtTD Al';D ACTIVITIES, ITS LIKE A PAIR CF PANTS IF THEY GET TCO St"ALL, CIti?E HAS TO BUY A BIGGER PAIR. POANCKE COUNTY WOULL'~ It?OT LOSE ANY TAX REVENUE', F03 -THE SHENAI`1DOAH BAPTIST CHURCH IS PAYIA'G VERY LITTLE T.4X, I.N ANY. Y- 4 • 7Y +t ~, ~ ~~'E ~, x~ a;: ` S4`~ ~ "' 9,:r, f i~rs ...r•. a..r_ I ,, ; . »~ 1 N.~t r~,'~S r ROI~i SCriuOL GiI rL~~C~H URIV~ ~r ~~ x''d ~JJ ~ y r .~-- _ F ~, n f i'.. ~ '. .;.» ~ R » i• i• ~~`~- ~ ~ F~ 7~~ ~" ~" `N~TBAFFIC BACK IIP AT PLYfa00TH BIVT;?AND. A~ILLIANSOfi :ROAD ,~'. ~.:' n r~ ~.,-~ ;~ i - TRA27FIC--BA"K Et; A'P.,:i.IffOUTfi JRZ9~. .1i . .., ~WILLIAfFSG?`? :CAD _ ., .., ;::- . _~ ~,,, ~ .,,, ~f - .~.. .._ TRhF':'IC AT PLYf~!OUTH DRIVE AI7D WILLIA.MSO'i ROAD ,,,~ ___ ---- ___ _ rARiiIi`f,^y C`i? FLY~"GCi'~'$~ URIV~ : RCi'; TH.E _ is~ ~~-~.~!~ ..~i :~ ~[} r M~i.yn ATFL,L~TL:, ~I L~ ii °' STAFF REPORT PETITIONER: SHENANDOAH BAPTIST CHURCH . PREPARED BY: TIM BEARD PART I A. Executive Summary ~~ CASE NUMBER: 8-3/96 DATE: MARCH 5, 1996 Shenandoah Baptist Church and Roanoke Valley Christian Schools are proposing to expand existing uses including church, school, and day care and to improve accompanying parking, landscaping, and lighting throughout its 18.58 acre site. The overall expansion/improvement plan has resulted mainly from concerns over limited physical space and increased traffic. The property is situated northwest of the intersection of Williamson Road and Dent Road and is bisected by Plymouth Drive. Improvements are scheduled in three phases--discussed in detail in this report. Broadly, the applicant proposes a more efficient design and function for new structures on site, all parking and stormwater management areas to be brought into conformance with current standards, worship center expansion and construction of a new senior and youth center. Also proposed is a new entrance onto Plymouth Drive near Williamson Road. This property is zoned R-1 and C-2 and designated Development, Transition, and Surface Water/Flood Hazard by the Comprehensive Plan. The majority of the properly is R-1 zoned and Development designated. Portions of two federally designated flood hazard areas are found on the property. B. Description Petition of Shenandoah Baptist Church for a Special Use Permit to expand the existing church and school facilities, located on Williamson Road across from Brookside Shopping Center, Hollins Magisterial District. The petitioner's master plan indicates athree-phased schedule of renovations, demolition, and construction following a prioritized set of issues. Per the owner's architect, the most pressing need is to create a plan which will provide for additional senior adult and youth needs, expansion of the worship center, and estimated school growth up to 750 students. C. Application Regulations The zoning ordinance requires that a Special Use Permit be acquired prior to establishing or substantially expanding a religious assembly or primary/secondary educational facility in the R-1 district. Basic standards for religious assembly include a maximum building coverage of 30 percent, a maximum lot coverage of 50 percent of the total lot area and additional screening and buffering of parking areas and outdoor activity locations which adjoin residential use types. Similar screening and buffering requirements apply to educational facilities. Day care centers must comply with VA Department of Social Services minimum standards. A business license or certificate of zoning compliance is also necessary if the state license was approved prior to beginning operation of the center. Commercial entrance permits will be required by VDOT. V- 5 2 PART II A. Analysis of Existing Conditions Site Characteristics: The developed portion of the applicant's property (12 acres on the south side of Plymouth Drive) is located on a knob above Deer Branch and the west fork of Carvin Creek. In addition to a sprawling 330 space parking lot, the site contains a 3,000 square foot, two story administration building, a 7,300 square foot two story annex (middle school) structure, an 8,700 square foot auditorium (high school), a 30,500 square foot two story elementary education building, a 13,500 square foot gymnasium, an 850 square foot life science building, and a 16,500 square foot two story worship center seating approximately 1,000 people. Total lot coverage does not exceed the 50 percent ordinance maximum. The undeveloped portion of the church's property (six acres north of Plymouth Drive) is mostly grass-covered and contains baseball and soccer fields. Deciduous and evergreen vegetation parallels portions of the perimeter of this parcel. Surrounding Neighborhood: The 12-acre main campus is bounded by Williamson Road and a host of predominantly vacant, commercially-zoned tracts on the east, Dent Road on the south and west, and on the north by Plymouth Drive and single family residential sites. South of Dent Road, additional single family and duplex units are found. The six acre site north of Plymouth Drive is bordered by single family residential and vacant parcels. Beyond the immediately adjacent properties, a broad mix of single, two-family, and multifamily residential, service and retail commercial and recreational uses occur. The applicant's site and most parcels in the immediate vicinity can be described as intensive land uses and major traffic generators. Recent History/Demographics: Shenandoah Baptist Church began development of this site in the early 1970s with a worship facility and annex building. Anew elementary school was built in 1973 and a gymnasium in 1979. Currently the worship center, a children's center, kindergarten-elementary classrooms, middle school (6th-8th grades), high school (9th-12th grades), administrative offices, and all other operations and facilities on-site are contained in a total of 11 buildings on the 12-acre campus portion of the applicant's property. Currently the day care center cares for 120 two through four year olds; 212 children are enrolled in grades K through 5 and 133 students attend the middle school. The high school accounts for 188 students. All educational facilities are at or near capacity. The church claims 1,419 members and can seat approximately 1,000 in its worship center with average Sunday morning attendance at 875 persons . Community Meeting: The church conducted a neighborhood meeting on February 19 to familiarize interested citizens with its improvement plans related to this Special Use Permit request. Approximately 16 neighbors attended. As the church presented its plans, emotional and political issues from the past resurfaced. Chief among these was Plymouth Drive vehicular traffic and the intersecting unnamed public right-of-way which serves the church property via a gate which is locked from 7 a.m. to 3 p.m., Monday-Friday, in order to alleviate most of the traffic burden formerly caused predominantly by student drop-offs and parking. ~-- 3 (This surface-treated access was originally designed in the 1940s to connect additional sections of the Plymouth Colony Subdivision to lots facing Plymouth Drive. The church eventually acquired land to the south of the platted right-of-way when no further residential development of the interior occurred.) -Citizens also commented on the amount of parked cars on Plymouth Drive during athletic,events and the associated negative impacts on residents and indicated they did not favor additional entrances onto Plymouth Drive. Residents noted vehicular and pedestrian access to athletic fields is uncontrolled. The old issue of noise emanating from the gym was discussed. The church does not plan to air condition the gym. It was not clear to County staff if a prior church commitment to keep windows closed is being honored. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout: The concept master plan outlines certain phased improvements scheduled throughout the site. Phase I indicates reworking of the parking lot and a new access to Plymouth Drive near Williamson Road (existing right-of-way further west on Plymouth to be restricted to emergency use only and landscaped), construction of a 13,000 square foot adult and youth center, classrooms, and adrop-off canopy near the worship center. Also this phase includes construction of a 3,300 square foot band/choir rehearsal room and the removal of a maintenance structure near the administration building. Phase II calls fora 2,600 square foot worship center/commons expansion, ± 18,000 square foot of additional classroom space, a 4,000 square foot cafeteria expansion, a new 7,600 square foot nursery, and construction of a new maintenance garage on the athletic field site. The annex and life science building would be demolished. Phase III includes construction of a new 5,500 square foot office building, a 2,000 square foot exercise/weight room addition to the gym, and added seating capacity in the worship center. New site lighting and landscaping is planned for each of the three phases. Improved pedestrian access to the baseball and soccer fields has been noted as a miscellaneous project but should be considered a higher priority. AccessRraffic Generation: The site is served by Williamson and Dent roads and to a limited extend Plymouth Drive. At this time the highway department recommends denial of the proposed new entrance off Plymouth Drive due to expected inadequate sight distance. However, should the proposed access be approved, closure of the existing entrance on Plymouth Drive is recommended (see °Access/Traffic Generation"). Additionally, VDOT requests upgrading of the existing entrances at Williamson (including right turn lanes, tapers, dual egress lanes from the church site) and Dent roads. The sight distance deficiency at the existing Dent Road entrance is particularly acute. The 1993 ADT count on this portion of Williamson Road was 18,000. The 1994 ADT figure for Dent Road was 5,405 and for Plymouth Drive, 641. For 1993 through 1995, two accidents were reported on Plymouth Drive, one at each end. In the same time period, two accidents were also reported on the section of. Dent Road, between Plymouth Dr. and Williamson Road. A 1993 citizen's petition to vacate the existing unnamed public right-of-way to Plymouth Drive was denied by the Board of Supervisors due mainly to concern over emergency vehicle access to the northern portion of the campus and the lack of fire hydrants along Plymouth Drive. - - - - Y- ,~ a It is anticipated that if an additional hydrant is installed near the existing gym and sight distance improvements are made at the proposed new entrance onto Plymouth Drive, that closure/vacation of the unnamed right-of-way could be accomplished. New trip generation is difficult to estimate. Over 50,000 square feet of new construction is planned. An additional 1,500 trips per day is possible (although probably high, this accounts for all new space). A major staff concern is how future parking as indicated on the concept master plan can accommodate such growth given that total existing parking is virtually the same as the proposed total future parking supply. Fire & Rescue/Utilities: This area is served by the Hollins station. Emergency vehicle travel time is estimated at 4 minutes or less. Existing access points as well as possible changes indicated on the plan are acceptable to the Fire & Rescue Department. Per departmental comments, existing water and sewer are sufficient to satisfy future needs. Drainage/Floodglain: Per the Engineering Department, the site is in a critical watershed where downstream problems of flooding currently exists. A detailed stormwater management plan will be required. Portions of two FEMA studied streams, Deer Branch and west fork of Carvin Creek, lie within the site. All new construction must abide by County ordinance when encroaching in the floodplain and/or floodway. Screening & Buffering: Per ordinance, Type C screening and buffering will be required where parking areas adjoin residential use types. Also extensive interior parking lot landscaping will be required. C. CONFORMANCE WITH THE COMPREHENSIVE PLAN Most of the subject property is designated Development by the 1985 Comprehensive Plan. Institutional uses are limited under Development category guidelines according to public facilities and environmental capacity, water and sewer availability, urban sector location and major street_access. Proposal is consistent with Policy D-7 which encourages neighborhood activity centers such as schools, churches, parks. Limited portions of the site are designated Transition and Surface Water/Flood Hazard. A comprehensive stormwater management plan to include all future phases of construction may be developed in compliance with current regulations. D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARD The proposed improvements represent near maximum development of the 12.09 acre R-1 zoned campus site. Review and approval of site and building plans, erosion and sediment control and stormwater management plans will be required. PART I I I STAFF CONCLUSIONS Previous impacts have been detailed at length earlier in this report. Future land use and traffic impacts will undoubtedly be felt throughout the neighborhood. The applicant's master plan has attempted to present the many complex issues associated with the future use of this site. Mitigating potential impacts through careful site planning and eventual construction will be difficult. In staff s opinion the following issues merit further discussion: 1) The proposed new entrance on Plymouth Drive; 2) Pedestrian crossing from the campus to the athletic fields; 3) Adequacy of on site parking given the combination of uses to be served; 4) VDOT considerations related to the upgrading of entrances. • • COUNTY OF ROANOK~ DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. SW _ _ P.O. Box 29800 Roanoke, VA 24018 -~ (703) 772-2068 FAX (703) 772-2030 For staff use only ""~ """~° date received: received by: .~/ (- Q ~ ~ (Y' application fe~e~~ PC/BZA d~te~ placards is~ugd: ~ SS BOS dat~ ~ E Case Number: r. Check type of application filed (check all that apply): ^ REZONING ®SPECIAL USE ^VARIANCE Applicant's name: Balzer & Associates Inc Attn: Pat Miley Phone: 772_9580 Address: 1208 Corporate Circle Zip Code: 24018 Owner's name: Shenandoah Baptist Church Attn: Don Bivens Phone: 366-2431 Address:6520 Williamson Road NW Zip Code: Roanoke VA 24019 Location of propery: Tax Map Number: x•18-1-3; 27.18-1-11, 27.13-1-12 Willi on Road across from Magisterial Districi:I~llins t~st-Pr-ial D~..~~ Broo side Shopping Center ~~ ~~ ~~ P Community Planning Area: tY ~~3 Size of parce! (s): Existing Zoning: R1 (l~~.al - low Dimity) 18.58 acres Existing Land Use: C2 (Cal ~~-) CrLR2~'1, S~'17Q•1., ~ D3yCaLL faality fi09f,~44 sq.n. . :~: Proposed Zoning: ........................... For Staff Use Only ... Proposed Land Use: ~~~ ~ LAS (~~~ spool, ~ ) Use Type: Does the parce! meet the minimum lot area, width, and frontage requirements of the requested district? YES a= NO IF N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES x NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO Variance of Section(s) of the< Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. Fvs v ws v ws v x Consultation 8 1 /2" x 1 1 "concept plan x Application fee . x Application n~r~ Metes and bounds description x ~~'<>: Proffers, if applicable - x Justification x ::::<:> Water and sewer application x Adjoining property owners l hereby certify that l am either the o ner of the property or the owner's agent or contract purchaser and am acting with the knowle~~ /consent of the owner. - Owner's Signature: /i~%/~//"/ V '~- ATTACHMENT A The project furthers the purposes of the Zoning Ordinance in that the Master Plan improves access and internal circulations at the existing facility. The relocated entrance on Plymouth Drive is intended to reduce Church and School traffic through the adjoining neighborhood. The Master Plan enhances the appearance and convenience of use of the site while maintaining adequate provisions for fire and safety access. The stated purpose of the R-1 Zone is to protect the residential neighborhoods from .potentially incompatible uses in order to maintain the health, safety, appearance and overall quality of life of existing and future neighborhoods. The purpose specifically mentions schools and other similar neighborhood activities as compatible uses. The project is an expansion of the existing Day Care Center, Primary/Secondary Educational Facilities and Religious Assembly, and is, therefore, allowed in the R-1 Zone by Special Use Permit. All setbacks, height and coverage requirements will be met by the new facilities. The plans include provisions for improving parking areas to bring them into conformance with current standards, including interior landscaping. In addition, screening and buffering in accordance with the Zoning Ordinance will be implemented. ~__.,~ • V °°~ ..~ • ATTACHMENT B The property is in the Development Land Use Designation, and is adequately served by water and sewer and major street access. The Development Land Use Types include Community Activity Centers, such as schools and churches, which serve the neighboring residents' needs. The project includes the expansion of church and school facilities to serve a growing congregation, as well as senior and youth centers. • V- s ATTACHMENT C If implemented, the Master Plan will improve pedestrian and vehicular access to and circulation within the site. The appearance of the property will improve due to landscaping, site lighting and improvements to structures. Temporary structures and some permanent structures will be removed and replaced with new ones designed more efficiently and placed more conveniently on the site. Parking lots will be brought into conformance with the current ordinance. Stormwater management measures will be designed and implemented. Overcrowding of school facilities and congestion on the site will be reduced. Members of the congregation will enjoy the use of an expanded Worship Center and a new Senior and Youth Center. Adjoining properties will enjoy increased screening and buffering on the site. Church and School traffic through Plymouth Drive will be reduced due to the location of a new entrance near Williamson Road. Traffic and utilities use is not expected to increase dramatically as the expansion is desired to handle an existing need as well as normal projected growth of the Church and School. • • t g~' a ~ ~ ~. _ _ ,,8 . ~ ~ __ ''C 2 ~ ~ _ 4 3 ~ ~ ~~ m 6 • •.j 4 • 1 3 ~.~5 6 ' ~ 4 13 5 ,~// - / ~ _ -1 6 ~l ~~ c~ 2 - ~• ~ iI _ .. 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"•,, 15 4B9-267 -'•~ 4-B9-25q~ 4tB~-173 \ r - 0 t~ ~ ~ 1 ``~ - ~,ZS, ~ ~ ~ `~ •. ~ 3 ~/ ~ SHENAND~<1H ~APTlST . .~ ~ REF~REI~E : BB - 9 4-89-268 ~ ~ ~ ~ ~ ~S` • - _ . ~5-ma'''r ,, _. --~ ~?s,• ~ i -~~ ~ ~-' .~ ~~ S'EW~f~ i. •i :7 c = '~8 t _~ i~ ~~ r,+~g~ ~S ![ E ABC ~ ~ ~ ~~~~ ~:•='1j _ 2 'Y s• ~¢~~§ xa . ~ ! ~'~ ~~ ~ $g~ 6e~ ~~~e $dp~i~i~ Y i'o ~.~ a ~~! sYd3:R 3 v \-- ~~~ ~ ~~~5. ~~~ ~~ .\ i '. -• t ~, . . ~~_~ -~ V- .i 8 a a F C C 0 0 ~. u M i ~ a° Z u :J ~ 1 Q 0 Ci s a a H H a W OI U~ ~sWa `s~~~ .<W ~~. - -~ s • ROBERT L..aLDER~i.a.\ Pastor January 26, 1996 Dear Neighbors of Shenandoah Baptist Church, The Shenandoah Baptist Church has applied for a special use permit for additional development and slight changes in the land usage of the Shenandoah Baptist Church. In the interest of neighborly relationships, I would like to have the opportunity of responding to any questions or concerns you may have with reference to the application. Accordingly, we are setting aside Monday evening, February 19, and Thursday evening, February 22, for an open house discussion on these matters at 7:00 p.m. Our agenda will be identical at both meetings but various questions or comments at the two meetings may be different. Should you have any interest in such a meeting, I want you to know of my personal invitation for you to attend either one of these sessions. We will be meeting in room S-1 of the secondary building which is located adjacent to our gymnasium. If you have any concerns you would like to discuss with me before either of these meetings, please do not hesitate to call me. I would be happy to hear from you. Sincerely, 1 f'/ Robert L. Alderman RLA: tj • 620 ~~'illiamson Road. N.~1'. • P.O. Box 7010 • Roanoke. Virginia 2.1019 • Telephone (5.10) =66-?-i31 • F.~.X (S~Ot :63-235.1 B.~ PTIST CH L: RCH V- S Q }~ NORiH - ~ ~. -„_ )1 '\ , . . 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SPECIAL USE PERMIT 27.18-1-3; -11; 12 27.18-2-1;•10; 11; 17; 18; 19 _ VICINITY MAP v- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 1996 ORDINANCE GRANTING A SPECIAL USE PERMIT TO SHENANDOAH BAPTIST CHURCH TO EBPAND THE EBISTING CHURCH AND SCHOOL FACILITIES LOCATED ON WILLIAMSON ROAD ACROSS FROM BROORSIDE SHOPPING CENTER (TAB MAP NO. 27.18-1-3, il, 12; 27.18-2- 1, 10, 11, 17, 18, 19), HOLLINS MAGISTERIAL DIS- TRICT WHEREAS, Shenandoah Baptist Church has filed a petition to expand the existing church and school facilities located on Williamson Road across from Brookside Shopping Center (Tax Map No. 27.18-1-3, 11, 12; 27.18-2-1, 10, 11, 17, 18, 19) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on March 5, 1996 and April 2, 1996; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 27, 1996; the second reading and public hearing on this matter was held on April 23, 1996. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Shenandoah Baptist Church located on Williamson Road across from Brookside Shopping Center (Tax Map No. 27.18-1-3, 11, 12; 27.18- 2-1, 10, 11, 17, 18, 19) in the Hollins Magisterial District to expand the existing church and school facilities is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: ~ ,~ (1) The site will be developed in substantial conformity with the master plan prepared by Balzer and Associates and dated October 1995; (2) The existing Plymouth Drive access will be permanently abandoned with the exception of Fire & Rescue vehicles, and the new access at Plymouth Drive be limited to and designed as a right turn exit only. (3) Applicant will work with VDOT to obtain a painted crosswalk on Plymouth Drive. Z~g.~~a~n.~ 2 ACTION NO. A-042396-14 ITEM NUMBER W AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER MEETING DATE: April 23, 1996 AGENDA ITEM: Request from Cycle Increase Financial 1996 Tour DuPont COIINTY ADMINISTRATOR'S COMMENTS: BACRGROIIND: Roanoke Valley, Inc. to Sponsorship Level for the The Tour DuPont is entering its eighth year in 1996. It began in 1988 as Tour De Trump and became Tour DuPont in 1990. It is the premier cycling event in North America. The event is patterned after the Tour de France and includes daily races called stages. On May 9. 1994, Tour DuPont appeared in the Roanoke Valley for its first mountain time trial and drew 88,000 spectators along the route. In 1995, the entire race was witnessed by more than five million spectators and more than 750 million watched portions of the event on regional, national and international television. SUMMARY OF INFORMATION: The Tour DuPont returns to the Roanoke Valley on May 5 and 6 for the third year. The local event is organized by Cycle Roanoke Valley Incorporated, and local jurisdictions assist in sponsoring the event. Assistant Director of Economic Development Brian Duncan is a member of the Board of Directors of Cycle Roanoke Valley, Inc. The mountains of Roanoke County will have a major impact on the Tour's overall outcome and will result in continued media attention for the Valley. The tour is also considered a preliminary race for the Atlanta Olympics. Tour DuPont brings world-wide exposure to the entire Roanoke Valley. In addition to two days of coverage on ESPN, there is coverage on all the major television stations and, for the first time, race information will be included on the Internet. The financial benefits include the booking of 650 hotel room nights as well as accompanying meals and vending services. Holiday Inn Tanglewood is completely booked for both days of the Tour DuPont. There are several levels of financial sponsorship available for the 1996 Tour DuPont. They are as follows: Bronze Level - $5,000 Silver Level - $7,500 Gold Level - $10,000 Each level provides various benefits which are described in the attached benefit packages. Last year Roanoke County agreed to a $5,000 Bronze Level package. Because of the increased size of this year's pool of athletes, Cycle Roanoke Valley will have higher expenses and are requesting that Roanoke County increase its contribution to $10,000 (Gold Level). FISCAL IMPACT: Funds could be appropriated from the General Fund Unappropriated Balance to cover the $10,000 sponsorship. Funds were not included in this year's budget because it was not known whether Tour DuPont would include the Roanoke Valley in its 1996 race schedule. In future years, Cycle Roanoke Valley will request funds during the budget process. Should Tour DuPont not come to the Roanoke Valley, the money can be returned to the General Fund. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors appropriate-$-X9;988 .:.:.................. ;.:>:~; from the .....;;:.... ............. i?~`tt~~#~?t:'i~ to increase our sponsorship contributi~ori~°'1~eve1~ :.: .. .. . <v;;:v;:.:..;::.; ::::..::::.::.::.: Respectfully Submitted by: ~_ r' i Brian can, Assistant Director Economic Development Department Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approved by: ~t Elmer C. Hodge County Administrator ACTION Motion by: Bob L. Johnson to approve 57,500 from Econ Development Budget VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Brian Duncan, Assistant Director, Econ Dev Diane D. Hyatt, Director, Finance "dour ~uPo~t X996 ~. viii ~ro~~~ ~~~~ ~~,000 > Sponsorship noted in all pre-race publicity > Company Logo identified on 300 Posters distributed around the Roanoke Valley > Company Logo identified on 5,000 Brochures distributed around the Roanoke Valley > Company Logo identified in Boone & Company's Home Magazine - Circulation 22,000 -pinpoint marketing > Company Logo identified in Owens & Company Home Magazine -Circulation 22,000 -pinpoint marketing > Company Logo identified on five billboards around the Roanoke Valley > Banners & Product Sampling at Ancillary Events > Five Promotional Announcements on WROV-FM 96.3 > Five 30 second commercials on Channel 10 WSLS-TV starting April 1 or One Quarter Page Ad in the Roanoke Times Special Section > Twenty 30 second commercials on Cox Communications starting April 1 > Two free spots and two reduced spots at Golf Tournament > Ten VII' passes for either start or finish Medalist Hospitality Area > One Big Screen Television Unit > One Start Line Area Banner at CRV's expense 3' X 5' > One Finish Line Area Banner at CRV's expense 3' X 5' > Course Banners at Owner's Expense > One Starting Line Area PA Announcement > One Finish Line Area PA Announcement > Company noted in the Post Event Acknowledgment "dour ~uPo~t 1996 :~ viii > Sponsorship noted in all pre-race publicity > Company Logo identified on 300 Posters distributed around the Roanoke Valley > Company Logo identified on 5,000 Brochures distributed around the Roanoke Valley > Company Logo identified in Boone & Company's Home Magazine - Circulation 22,000 -pinpoint marketing > Company Logo identified in Owens & Company Home Magazine -Circulation 22,000 -pinpoint marketing > Company Logo identified on five billboards around the Roanoke Valley > Banners & Product Sampling at Ancillary Events > Seven Promotional Announcements on WROV-FM 96.3 > Five 30 second commercials on Channel 10 WSLS-TV starting April 1 > One Half- Page Ad in the Roanoke Times Special Section > Twenty 30 second commercials on Cox Communications starting April 1 > Four free spots on Golf Tournament > 14 VIP Passes for either Start or Finish Medalist Hospitality Area > One Big Screen Screen Television Unit > Two Start Line Area banners at CRV's expense 3' X 5' > Two Finish Lines Area banners at CRV's expense 3' X 5' > Course Banner's at Owner's Expense > One Award Presenter > One Start Line Area PA Announcement > Two Finish Line Area PA Announcements > Company noted in the Post Event Acknowledgment "our ~uuPo~t 1996 ~iii~ ~~~ ~ 0,000 > Sponsorship noted in all pre-race publicity > Company Logo identified on 300 Posters distributed around the Roanoke Valley > Company Logo identified on 5,000 Brochures distributed around the Roanoke Valley > Company Logo identified in Boone & Company's Home Magazine - Circulation 22,000 -pinpoint marketing > Company Logo identified in Owens & Company Home Magazine -Circulation 22,000 -pinpoint marketing > Company Logo identified on five billboards around the Roanoke Valley > Banners & Product Sampling at Ancillary Events > Seven Promotional Announcements on WROV-FM 96.3 > Ten 30 second commercials on Channel 10 WSLS-TV starting April 1 > One Full- Page Ad in the Roanoke Times Special Section > Twenty-Five 30 second commercials on Cox Communications starting April 1 > Six free spots in CRV Golf Tournament > I S VIP passes for either Start or Finish Medalist Hospitality Area > Two Big Screen Television Units > Two Starting Line Area Banners at CRV's expense 3' x 5' > Three Finish Line Area Banners at CRV's expense 3' x 5' > Course Banners at Owner's expense > Two Start Line Area PA Announcements > Four Finish Line Area PA Announcements > One Award Presenter > Company noted in the Post-Event Acknowledgment O~ (~lOANp,~~ ~. r z CJ Z v -' a 7838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 2:x£300 5204 BEP.NARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2 ~ 93 April 24, 1996 BOARr OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOWNS MAGISTERIAL DISTRICT HARRY C. NICKENS. VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. 'SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX [;AVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Dr. Michael Nevling Colonial Presbyterian Church 3550 Poplar Drive, SW Roanoke, VA 24018 Dear Dr. Nevling: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, April 23, 1996, and accepting the proclamation declaring May 2, 1996, as "A Day of Prayer in Roanoke County". We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. us. Thank you again for sharing your time and your words with With Bob L . Roanoke C~aix~~~ of o~xxto~e rds, ~, Chairman y Board of Supervisors ~iiecycled Paper ~F p,OANp,I.~ a ~ y z c~ ~ 2 J a 1838 COUNTY ADMINISTRATOR ELMER C.HODGE (540) 772-2004 P O. BOX 29800 5204 BERNARD DRIVE ROANOKE. VIRGINIA 24018-0798 FAX 15401 7722 1 93 April 29, 1996 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS. VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON. JR. CATAWBA MAGISTERIAL DISTRICT H. ODEL.L "FUZZY' MINNIX GAVE SPRING MAGISTERIAL DISTRICT Ms. Betty W. Dooley 15401772-loos P. 0. Box 127 Vinton, VA 24179 Dear Ms. Dooley: I am sorry that you were unable to attend the April 23, 1996 Board Meeting so that we could present you with a resolution of appreciation upon your retirement and personally thank you for your valuable contributions to Roanoke County. I am enclosing your resolution of appreciation and notification that Roanoke County has purchased a $100 Savings bond in recognition of your years of employment with the County. This bond will be forwarded to you from the Federal Reserve Bank at a later date. On behalf of each member of the Board and the citizens of Roanoke County, please accept this resolution and savings bond, together with our best wishes for a ~?roductive retirement and continued success in the future. Sincerel Bob L(. J Roano}~ BLJ/bj h Enclosures cc: Kathy Claytor, Spencer Watts, (~aixrt~~r ~~ ~~~xto~~e Human Resources Director, Library on, Chairman ty Board of Supervisors ® Recycled Paper 0~ ROANp,F~ ti ~ z ~ ~ 2 ~ a 1838 COUNTY ADMINISTRATOR ELMcR C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 April 26, 1996 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS F7AGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON. JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MIN NIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Mrs. Elizabeth W. Stokes 5421 Sweetfern Drive Roanoke, VA 24019 Dear Mrs. Stokes: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Total Action Against Poverty Board of Directors. I am pleased to inform you that, at their meeting held on Tuesday, April 23, 1996, the Board of Supervisors voted unanimously to designate you my appointee to the Total Action Against Poverty Board of Directors for another two-year term. Your new term will expire on May 5, 1998. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, $ob L. Jo nsb; Roanoke Co nt~ BLJ/bjh Enclosures cc: Theodore J. Edlich, III, Executive Forest G. Jones, Clerk, Salem City C~aixrt#~ ~f ~~x~o~e ~ Chairman oard of Supervisors Director, TAP Council ® ReLyGed paper o~ Roanlo,~F ~~ p z ~ ~ z v ~ a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE. VIRGINIA 24018-0798 FAX (B40) 772-2193 April 26, 1996 Mr. Jay E. Gaylor 1044 Mattie Drive Roanoke, VA 24012 Dear Mr. Gaylor: BOARD OF SUPERVISORS BOB L. JOHNSON. CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS. VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON. JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX ~:AVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 I am pleased to inform you that, at their meeting held on Tuesday, April 23, 1996, the Board of Supervisors voted unanimously to appoint you as the legal representative to the Highway and Transportation Safety Commission for a four-year terra. This position has been vacant since June 30, 1995, and the four year term will expire on June 30, 1999. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very tr},rly BLJ/bj h Enclosures cc: Carol Broadhurst, Sec Office of the Public 209 First Street, SW Roanoke, VA 24011 C~aix~#~ ~# ~a~trt~~tE Bob L. J n Roanoke Co t retary, RCTSC Defender ® Recycled Pape, s, Chairman Board of Supervisors 0~ µOANp~.~ ' f. A 1 z ~ 1838 P.O. BOX ?_9800 5204 BERNARD DRIVE MARY H. ALLEN. CMC ROANOKE, VIRGINIA 24018-0798 CLERK TO THE BOARD (703) 772-2005 FAX (703) 772-2193 April 24, 1996 Mr. Allan C. Robinson, Jr., Chairman Roanoke Valley Resource Authority 1020 Hollins Road Roanoke, VA 24012 Dear Mr. Robinson: BRENDA J. HOLTON DEPUTY CLERK Attached is a copy of Resolution No. 042396-3 approving the 1996-1997 operating budget 'for the Roanoke Valley Resource Authority. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, April 23, 1996. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: Diane D. Hyatt, Director, Finance John R. Hubbard, CEO, RVRA Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council ® Re~yaea a~ o~ ROANp,~,~ .a ti ' A 2 ~ ~ 2 °v a~ 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.o. Box 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 April 25, 1996 Ms. Elizabeth Agnew 3544 Forester Road, SW Roanoke, VA 24015 Dear Ms. Agnew: BRENDA J. HOLTON DEPUTY CLERK At their regular meeting on Tuesday, April 23, 1996, the Roanoke County Board of Supervisors unanimously approved the request of the Green Valley Elementary School PTA for a Raffle Permit. The raffle will be conducted on May 18, 1996. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffles are to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis; however, because of recent legislative changes, this permit is only valid until June 30, 1996. The new State legislation, effective July 1, 1996, vested the Charitable Gaming Commission with control of all charitable gaming in the Commonwealth, and repealed the authority for the County's current ordinance regulating bingo and raffles. After July 1, 1996, you can contact the Commissioner of Revenue's office to receive any information they may have about applying for raffle and bingo permits under the new legislation. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer C~~~~#~ ~# ~o~tx~~~~ ® Recycled paper ~F AOANp,~~ ti ~ p z c> ~ 2 °v a~ 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD ~°' ~'.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 April 25, 1996 Ms. Rena B. Powell 5428 Deer Park Drive, NW Roanoke, VA 24019 Dear Ms. Powell: BRENDA J. HOLTON DEPUTY CLERK At their regular meeting on Tuesday, April 23, 1996, the Roanoke County Board of Supervisors unanimously approved the request of the Northside High School PTSA for a Raffle Permit. The raffle will be conducted on June 1, 1996. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffles are to be conducted. The State Code provides that raffle and bingo permits be issued on a calendar-year basis; however, because of recent legislative changes, this permit is only valid until June 30, 1996. The new State legislation, effective July 1, 1996, vested the Charitable Gaming Commission with control of all charitable gaming in the Commonwealth, and repealed the authority for the County's current ordinance regulating bingo and raffles. After July 1, 1996, you can contact the Commissioner of Revenue's office to receive any information they may have about applying for raffle and bingo permits under the new legislation. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Commissioner of the Revenue Commonwealth Attorney County Treasurer ®R P~,er ~--~ PACCT PO Box 21112 ~--i .--~ U b~D .,~ Q.+ O U H a~ a~ ~ ~ ~3 0 ~ Q ~ ~ U ~~ o -~ ~~ ~ ~ w a ao ~ ~ .~ ,_.~ o x w Roanoke, VA 24018 r,, _,,~ ~ ~ :, ~~ Mr. Bob Johnson Chair, Roanoke County Board of Supervisors Dear Mr. Johnson: Susan F. Scheibe 3857 Hummingbird Ln. Roanoke, Va. 24018 i; ~~~ ~ Children's Mental Health Week will be celebrated for the first time on a national basis this year. Governor Allen has been asked to sign a proclamation to recognize May 5-11, 1996 as Children's Mental Health Week in the Commonwealth. I have enclosed a copy of the proclamation and ask that you and the Board of Supervisors recognize and proclaim this week in Roanoke County. There will be various events throughout the week in this area. We will also commemorate this week by wearing green ribbons. I have enclosed information on the week for you, and hope you and all the board members will support this by wearing green ribbons. I would encourage your participation in planned events during the week and any other support which you can give these first efforts. Thank you for your time and support. If you need more information or green ribbons, please contact me. Sincerely, Susan F.Scheibe CHILDREN'S MENTAL HEALTH WEEK MAY 5-11, 1996 " One youth at a time" is the theme of this first national children's mental health week. Started in Missouri four years ago, the movement has grown state by state so that this year it will be recognized nationally. We have asked Governor Allen to declare the week children's mental health week in the Commonwealth. We will also celebrate the week as GREEN RIBBON WEEK. Please show your support during this week by wearing a green ribbon. Ask others you know to wear or display a green ribbon. Tie one on your car. Wearing or displaying a green ribbon can make a powerful statement in terms of how many people are truly concerned and touched by children's mental health issues. It will be a visible show of support for the many families struggling with these issues. Please plan to take the time and make the commitment to be a part of Children's Mental Health Week. Please show your support for the mental well being of all our children by wearing a green ribbon! Offray forest green 3/8" satin ribbon Call Sue Scheibe:PACCT ofRoanoke Valley for more information 5409896441 PROCLAMATION Whereas a growing number of children are recognized as having mental, emotional and behavioral disorders;and Whereas, one in twenty children and adolescents are severely emotionally disturbed(SED); and Whereas, members of the community lack information and understanding of these disorders; and Whereas costs to these children their families, and the community are exorbitant in dollars, lost potential, and heartache and Whereas, there are many ways for adults to affect the youth of the Commonwealth as parents, grandparents, neighbors, friends,counselors, teachers, churches, and businesses; and Whereas, it is essential that everyone have access to education, information, and training;and Whereas, children and their families should be free from stigma when seeking services in the community Whereas, all children need to be recognized as welcomed, valued and productive members of their community: Now, Therefore,I hereby proclaim May 5-11. 1996, do CHILDREN"S MENTAL HEALTH WEEK in Virginia IN Testimony Whereof, I have hereunto set my hand and cause to be a f f i x e d t h e (date)1996 CHILDREN'S MENTAL HEALTH WEEK MAY 5-11, 1996 DO YOU KNOW SOMEONE WITH Heart problems? cancer? lung or breathing problems? DO YOU KNOW SOMEONE WITH schizophrenia? depression? manic-depression? More hospital beds are occupied by people with mental illness than by people with cancer, heart diseases, or lung and breathing diseases. Out of every 100 people you know: 1 will get or has schizophrenia 2 will get or have manic-depression 3 will get or have major depression 6 TOTAL OR ONE IN EVERY 17 PEOPLE. CHILDREN'S Mental Health Week May 5-11, 1996 Children with Mental Emotional and Behavioral Disorders In Virginia, there are 1,740962 children and adolescents. the prevalence of any child emotional disorder is approximately 18 percent. In Virginia, 313373 children may exhibit some kind of emotional disorder. Five percent of the population may have a severe emotional disturbance. That means that 87048 children in Virginia may have a severe and persistent emotional disturbance at any point in time . About 2 percent of the population could be anticipated as needing mental health services from the public sector, or 34819 children and youths in Virginia. US Bureau of the Census: estimate of the population 1992 SCHOOL SUCCESS The average grade point emotionally disturbed ) students at 2.6 average of a child labeled SED (seriously is 1.7 Compared with the GPA of all On minimum competency testing 22% are exempted. Using the lower 50 figure above this would mean 19151 children would be exempted from testing. Of those taking the test, 63o will fail some part of the test. That means 42775 children would fail. 42% of children labeled SED earn high school diplomas compared with 57% of allyouth with disabilities and 76% of similiarly aged youth in the population. Again using the 5% figure, this would mean only 36560 of the 87048 children will earn the high school diploma. The cost of a general education student is approximately $4440 per annum. The cost of a special -ed student is approximately $9284per annum. The cost of a youth institutionalized or in prison is approximately $39,953 per annum. 20% of students with SED are arrested at least once before leaving school. Of the students with SED who drop out 74% are arrested within five years of leaving school. "Compared to all students with disabilities, students with SED are more likely to be placed in restrictive settings and are more likely to drop out of school " Their families are more likely to be blamed for the student's disability and more likely to make tremendous financial sacrifices to secure services Their teachers and aides are more likely to seek reassignment or leave their position More than 7 million of America's children and adolescents suffer from diagnosable mental disorders 90 NIMH studies show people under 20 are in the peakage range for developing depression, Obsessive-Compulsive disorder, phobias and substance abuse disorders Suicide is the second leading couse of death among 15-19 year olds. CURRENT STATISTICS (as of 5/95) INDICATE ONLY 20% OF CHILDREN IN NEED ARE RECEIVING THE SERVICES THEY NEED *Statistics from: National Agenda for Achieving Better Results for Children and Youth with Serious Emotional Disturbance except for those marked current Printed by Brenda Holton / ADMO1 4/19/96 8:05am --------------------------------------- ~'I From: Mary Allen / ADM01 To: Brenda Holton / ADM01 Subject: Appointment -New Century --------------------------------------- ===NOTE====------=====4/19/96==7:38am== Under Confirmation of Committee Appointments: Add Deanna Gordon to the Education Vision Implementation Committee for the New Century Council. She called me this morning and said she would serve. By the way, both she and Buford Lumsden were nominated by Board consensus on March 12. Page: 1 ~-~. ~n :.. ~.ca : / 0 ~~~~ ~ ac~i~n~z~o~2 ~hereas our well-being depends on the production o~ ample food, fiber and other products o~ the soil; and ~hereas the quality and quantity o~ these products depends on the conservation, wise use and proper management of soil and water resources; and ~hereas protection o~ our water ~rom pollution depends on sound conservation practices; and ~hereas conservation districts provide a practical and democratic organization through which landowners tape the initiative to conserve and mane proper use o~ these resources; and ~hereas the conservation movement is carrying ~orward a program of soil and water conservation in cooperation with numerous partners: There ore I, in ~ull appreciation o~ the value o~ our soil and water to the public wel~are, and desiring to honor those who protect those resources, do hereby proclaim April 28 through May 5, 1996 -S oil and ~7ater s tewards~iip ~ee1z In witness whereof I have hereunto set my hand and caused the seal o~ to be mixed. 5 ignature Date FIREfRESCUE 1py/17o~Lly r~o~ ~a Fax~703-5F1-~10~ Apr ~ 3 f VV ~dVb i.VVU ~..... .....,. ~ ._ _._ Pp~t•i!' F,yc Not6 ~8ampk praclamatian for N>seioaal Voiuat~ PnOnr r ' 9F ~ ~ 33 P. 0~ 1'C~~ ter.°'~^^~'~ ~~ - -.--,.a. 7$79 SAMI~LE PRQCt,ANxA'~IO-N WH~REA5, the foundation of a humane and just svcicty is the people's willingness to wark tugefher far the camman gaxi; still W1~~;K1~AS, expericnct teaches us that Qovert~ment by itself cannot solve a[I of our nation's ac~cisl pt'nbtems; scud WN.ER$AS, our country's volunteer force of 89.2 >ttiilior~ people is a great treasure; and w:; ~ f:~ WHEREAS, voluritrets demonstvate th~rt It is possible to britYS the dtaperatc elorrtents of ow coracuuruties Wgetlter W~~REA$, self-saerificin~ individuals mobilized to help others can stern ~e tide of povea'ty, hunger, homelessness, spouse sad child abuse, and otherprvblerhs fluff a~.ict society; and WHEREAS, the giving of paestlf in service to atYather empowers the giver acid the tacipient; and W~~REAS, it i~ the duty of alt our citizens to honor our dadi.cated voluttteas and celebrate the ~~olun-oc>r progcatrts which contribute ttti the RfP of our commuinitiaa thraugbout (Gl1'li'ISTATE); NOW,'r~IEREFORE, I, ('~AME/~17">L,~) cell herby proclaim April 21-2?, 1996 as ~tationaf Volunteer Weak ip (CITY/STA'TB), at-d utgc my &ltaw cztir~ for observe this period ay iAvostj~ then their talents and their energy inn rtatChing out to those whn have become disconnected &+nm their c°muunitits. ~Y volunteerie~ as a dem~onstrabion the! we can coma together to build a brighter future fot all our citia~ens. Sued tl+is (DA'>I'E) day of EMdNTH), 199b Printed by Brenda Holton / ADM01 _4/17/96 3:17pm From: Mary Allen / ADM01 To: Brenda Holton / ADM01 Subject: Agenda --------------------------------------- ===NOTE====------=====4/17/96==3:09pm== Two more items for 4/23 agenda. (1) Request from Cycle Roanoke Valley Inc. to increase financial sponsorship level for the 1996 Tour DuPont. I'm doing Board Report. (2) Proclamation declaring the week of May 5 - 11 as National Drinking Water Week. Gary Robertson will fax us some information for a proclamation. Page: 1 ' MAR-28-1996 15 04 CITY CLERK'S OFFI-CF '783 224 3145 P.01 ~ ~ , ,~ _ -i ~~~ ~ ~f ~-be Mayor ~ ~ ~~ ~f b Fx~9• r , •v~~/ `` ~ 7 d~ ~ ~,~o~ 'S C~ ~ ~ r• `"~ ,~ Y J ~ ~ ~ _ ~f ttae City of Rom+v>Me this second day of May nineteen 4 ~ r- ,.r1F,RF.~LS, prayer has been deeply woven into the fabric of our history fre~in its very begnaraing; the saute Cotttinerrtal Congress that deel~ed independence also ~- prncJ~nted a National I)ay of Prayer; mad fimta that trine forward it would ~ ~ ~ be drffrcult to exaggerate the mle that prayer lams played in the lives of iradi-~rdual Antericmis mad rn the life Df the Nation as a whole; avad !,- ----~ WHERE,~LS, asApril3~ 1863. Abrcrharn Lincoln rssrtedaPresidenNal Prockunation for a Natiaraal Day of Fastrn~ J~tnnili4tio-a and Prayer; mad ,~_~ ,; ~; fi~REAS, in 1988, Presides Ronald Recut mid the Congress of the United States deckrrad floe fast Thursday of eNery May as NatYavxtl 1?ay of Prayer: and WEEREA.S, in I st92. *a of the 30 states cued over 200 Mayers re-affrnned this ConsgnessronaJ Deelattartiwr by proclanning National Day of Prayer in their states mad cities; 4vad WHBRFrl.$ prayrr is dsaply persovaal; the wiay in which It finds expression depends upon ~`~ itarBvla6raJ iioraa as well as relrgraus ccrtvrctfpnr; ctnr! just as religious ~` ~ ' ~ insdtartEOatis Ate guarrnateed fi~sedona rn thrs lane, s~o a/tw do we cherfslr the " 1 ~ duty of,~ths mad the fr+esdat a,~orrhrd to each citizen to pray according ~ ~; ~ ` ~~ ~' k'° to flfe Pr'n~xPrings n, f the cnns4`tenat of each inalivid~al, and ~ €~ ~ . r~ y„ •~ ~ grH'~RF.A.Y, itt prayer, Jet rrs ask that Cod's 111ur„inoarte the minds arad the heav~ts ~ ~ ~ of people mad leaders rn order to meet futrtre challenges with courage and • ,~ ~ ~ ~ ; wlspbwt Anil jrrstic:a; mad in pray~sr~ let us recall with con,~der~ce the promise ~;~ ''' ~°~""" of eJd that rf x+s Jaoirble a~rassl++ies ba, f Eris Crud and pray mid ser~E His face. l~¢ -- wrll swely hem mad forglv~e grad haul and bless ara land ~ JYpW, THERFF~RB A.; awep~,~:`Mayr;r~nf t ity, R ~S' nialdo here tjri'o,~h~itt tln~ty;Qf~,T~~Y~ ,• J'~tQS, DAY pFPRAYF.It ~~:. ~ • AT1'E,ST.- '. /~~„~ ~~ ~. Mmy F. Parker David A- Bowers City Clerk Mat''' TOTAL P.01 PROCLAMATION DECLARING THURSDAY, MAY 5, 1994 AS "A DAY OF PRAYER IN ROANOKE COUNTY" WHEREAS, The National Day of Prayer is a tradition first proclaimed by the Continental Congress in 1775; and WHEREAS, in 1988, legislation setting aside the first Thursday in May of each year as a National Day of Prayer was passed unanimously by both Houses of Congress and signed by President Ronald Reagan; and WHEREAS, The National Day of Prayer is an opportunity for Americans of all faiths to join in united prayer to acknowledge our dependence in God, to give thanks for blessings received, to request healing for wounds endured, and to ask God to guide our leaders and to bring wholeness to our nation and its people. NOW, THEREFORE, We, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the day of Thursday, May 5, 1994, as A DAY OF PRAYER IN ROANOKE COUNTY and urge the citizens of Roanoke County to observe this day in ways appropriate to its importance and significance. Mary H. Allen, Clerk Lee B. Eddy, Chairman Edward G. Kohinke, Sr., Vice-Chairman Bob L. Johnson H. Odell "Fuzzy" Minnix Harry C. Nickens !~ ~U~ ~ ~~ M E M O R A N D U M to: Brenda J. Holton from: Diana. Rosapepe~~~ subject: Retirement Resolution -Betty Dooley date: April 12, 1996 Please consider inserting the following information into the resolution for Betty Dooley: WHEREAS, Betty Dooley is held in high regard by patrons of the Vinton library, had a fundamental role in maintaining service during the reconstruction of the Vinton Library, and has consistently represented it in a positive, friendly manner to the citizens of Vinton. Thank you. Printed by Mary Allen / ADMO1 4/03/96 il:llam --------------------------------------- From: Brenda Holton / ADMO1 To: Mary Allen / ADMO1 Subject: Betty Dooley --------------------------------------- ===NOTE====------=====4/03/96=10:23am== CC: Laurie Hodges / ADM01 ....................................... Ms. Dooley just called this office to confirm her attendance at Board Meeting to receive resolution. She said she was told 4/9 and 4/23 at one time and another message said only 4/9 was available. I told her both dates were available. She said that she prefers to come April 23, and will be here at 3 p.m. Brenda Page: 1 MEMORANDUM TO: Spencer Watts, Director, Libraries FROM: Brenda J. Holton, Deputy Cierk Board of Supervisors DATE: April 2, 1996 SUBJECT: RETIREMENT RESOLUTION -BETTY DOOLEY Ms. Betty Dooley retired from Roanoke County, Library Department, on April 1, 1996, and plans to attend the April 23. 1996 Board of Supervisors Meeting to receive a resolution of appreciation. The Clerk's Office asks for your help in preparing Ms. Dooley's resolution as follows: 1. Review the attached draft resolution, and make any suggestions or corrections you deem appropriate. 2. Provide additional information for the third or (if necessary) a fourth paragraph to make the resolution more personal and meaningful. (a) include any awards; outstanding achievements; special projects; department, organization and/or community involvement; and any other information, such as outstanding attendance record; or being extremely dependable and responsible. 3. Please return the revised resolution to the Clerk's Office or or before 5 p.m.. Mondav. April 15. 1996 Thanks for your help and if you have any questions, please let me know. Attachment RESOLIITION EBPRESSING THE APPRECIATION OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY TO BETTY DOOLEY FOR OVER 13 YEARS OF SERVICES TO ROANORE COIINTY WHEREAS, Betty Dooley was first employed on September 20, 1982, as a Library Page; and WHEREAS, Betty Dooley has also served as Library Assistant since December 1, 1984; and WHEREAS, WHEREAS, Betty Dooley, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to BETTY DOOLEY for over 13 years of capable, loyal and dedicated service to Roanoke County. FIIRTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. 4/15/96 1:24 pm Mr. Hodge Vincent Copenhaven brought this proclamation in declaring Day of Prayer and asked if we could get it on the April 23 agenda. He said that he received the proclamation too late last year to do it. He could have someone here to accept the proclamation and write a Board Report of background if you need. I searched the files and we presented a proclamation for Day of Prayer, April 26, 1994, to Dr. Nevling, Colonial Presbyterian Church. Should we put on the agenda for this meeting? Brenda ADVERTISEMENT FOR BIDS SALE OF SURPLUS REAL ESTATE BY ROANOKE COUNTY Roanoke County is making available for purchase the following surplus property: Cravens Creek, Roanoke County Taz Map No.76.05-3-6, .33 AC, Zoning - Rl, Assessed Value - $5,800 Roadway/Oak Grove Farms, Roanoke City Taz Map No. 5100427, Assessed Value - $100 Inquiries should be directed to John Willey, Roanoke County Property Manager, at (540) 387-6073. Bids maybe addressed to John Willey, Property Manager, P. O. Box 29800, Roanoke, VA 24018, and should be received no later than April 19, 1996, at 5:00 p.m. A public hearing will be held on Tuesday, Apri123, 1996, to accept or reject bids for this surplus real estate. John D. Willey Roanoke County Property Manager Please run this ad: Sunday, Apri17, 1996 Please send bill to: Mr. John Willey Roanoke County Property Manger P. O. Box 29800 Roanoke, VA 24018 ~~~ `; ; LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 23, 1996, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Randy Vest to rezone 1.0 acre from I-2 to C-2 and obtain a Special Use Permit in order to construct a used car lot, located at the intersection of West Main Street and Country Farm Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bemard Drive, Roanoke, VA. Dated: April 4, 1996 .~- Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, April 9, 1996 Tuesday, April 16, 1996 Direct the bill for publication to: Randy's Auto Works 620 - 4th St. Salem, VA 24153 (540) 387-0013 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 23, 1996, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of the Roanoke County School Board for a Special Use Permit to expand William Byrd High School, located at 2902 Washington Avenue, Vinton Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: April 4, 1996 .~ Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, April 9, 1996 Tuesday, April 16, 1996 Direct the bill for publication to: Roanoke County School Board 5937 Cove Road NW Roanoke, VA 24019 (540) 562-3700 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 23, 1996, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bemard Drive, Roanoke, VA, on the petition of Ace Sales Inc. for a Special Use Permit to expand an existing equipment sales and service establishment, located at 7549 Williamson Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: April 4, 1996 J~v~• Mary H. AI en, Clerk Please publish in the Roanoke Times Tuesday, April 9, 1996 Tuesday, April 16, 1996 Direct the bill for publication to: Paul Black c/o Ace Sales Inc. PO Box 7067 Roanoke, VA 24019 (540) 563-5055 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 r LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 23, 1996, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Si~~nandoah Baptist Church for a Special Use Permit to expand the existing church and school facilities, located on Williamson Road across from Brookside Shopping Center, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: April 4, 1996 .~. Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, April 9, 1996 Tuesday, April 16, 1996 Direct the bill for publication to: Shenandoah Baptist Church Attn: Don Bivens 6520 Williamson Road NW Roanoke, VA 24019 (540) 366-2431 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 ,, LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 23, 1996, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Summerview Creekside to amend conditions on an existing Special Use Permit, located at the intersection of Williamson Road and Summer View Drive, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: April 4, 1996 ~ Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, April 9, 1996 Tuesday, April 16, 1996 Direct the bill for publication to: Summerview Creekside c/o Jones & Jones Assoc. 6120 Peters Creek Road Roanoke, VA 24019 (540) 366-3335 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. 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PRESS CONFERENCE 10:00 AM APRIL 23,1996 ROANOKE COUNTY LIBRARY, MAIN BRANCH r~~~ ~.~~ 1. 'UVelcome and introduction 2. Presentation by Jane Milliron 3. Presentation by Don Terp 4. Questions, answers and. comments. Note: Citizens are en.cou.raged to ask questions and nuke comments during the Q & A period k'4~2.3-SSE 11:18 ~;0. E54 G~3 CUNCLR:ti'ED CITIZENS p'OR iCUD GUVERI'Vl~t~~l^: -~ d~vct~d to providing a souxril and sensiti~!e governrnetlt that meets the needs of all of the citizens in Roanoke County. We folly realize that in light of the curxent school tttid financial situation, this is a tall order. However, ~v-itli proper planning a~~aci c~c~peratiotl among the ~-~u-ious interests, it rtn b~ accomplished. Taxes must be reduced. Whether by ad;ustmeut in the tax rate; tl:e amount oI' assessment or both, the $2.5 million taken out of our economy by tlae recent assesstnent changes must be put b«ck. The costs of operating the Roanoke County Government must be brought to a tntrria.geribletevel, qui;;kly. This will m,an examining e`~ery function and service to test for viabilit}-, cost effe,s;tivettess anti coratr-c~l. ~'~ will be speaking out ott this issue izt flee rnot,tl:as ahead, Irt addition, eve will have to plan TODAY for l}te next tern yeat•s in education. the United States and the 1~orld are going through vl educational transition that r•ealiy began live years ago artd has left Roanoke County with no plan and do resources to implement that plan. Computers and coultnunications are part of the package, but there arc all sorts of techniques and technologies emerging that will tune ed~tcatior upside down. We must prepare for that transition NOW! ltenuvacing a Jr High or expanding a ~-zigh School will be a. vary small past of this }~r~oject. We must be ready with the rnoney, the basic technologies and the eagerness to learn as these tiew concepts are introduced. To ctot be pi°epareJ is tacat~amount to failure, sornetl~inb we camlat afford to let. happen. In order to accoln.p.lish this tall order, 4ve, the citizens must gather together to work out details and set goals to be attained. We cannot leave this to the government alone, it has proven to be too it~dependeat and isolated to function in this sort of au environment. Electing a responsive alid responsible govet~tiing body is the first order. This is a-job for the citizens of Roailok~ County, ANC' can and ~,ve will succeed. Don Terp, Coordinator Concerned Citizens For Good Government W W W W Ww W WNN':.fvNNNNNN-+~--~..•--~..-,••~.-~WCO~IOCT~AWN~ 11 O CJt .~ 4: dv ~ d O OD ~ r7f to A w i+;. -a O tD 0o V Q~ :t± .s W ~3 ~ 0 ~ ~ '~ iZ ~Q I iL il l i'~ >~ C7 ~ Til Q'J! iyi ;ill ~ O ~ i,, J I~ ~ ~~ ` 1 . ' I '~ ~ I ~ W I • ~ ~ i ~ ' . Z I ~I~ .~~ z3 . ~ ~ i ~~ , '~I ~ro ;2 I ,~ N; K a l ~ D I i ~ , ~ , ~ ~ ' ! rt l ~ , . ~ I ! 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