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HomeMy WebLinkAbout5/28/1996 - RegularROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA MAY 28, 1996 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. /ndividuals with disabilities who require assistance or special an'angement in order fo participate in of attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County p/ease contact the Clerk to the Board at (7031 772-2005. We request that you provide at /east 48-hours notice so tl-at proper arrangements maybe made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ROLL CALL AT 3:01 P.M. (FNi ARRIVED AT 3:04 P.M.) 2. Invocation: Dr. M. Douglas Newman Evangelism Minister Cave Spring United Methodist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH ADDED 3 EXECUTIVE SESSTON ITEMS - 2.1-344 A 7 LEGAL MATTER• 2 1- 344 A 3 ACOUISTI'ION OF REAL ESTATE; 2.1-344 A 7 LEGAL MATTER PMM ADVISED THAT HE RECEIVED REQUESTS TO CONTINUE ITEM V-8 TO THE FIRST MEETING IN TiJNE. BLOT -KEEP ON AGENDA FOR DISCUSSION AND PUBLIC HEARING AND CONTINUE AT THAT TIME. 1 C. NONE D. 1. PROCLAMATIONS, AWARDS BRIEFINGS RESOLUTIONS, RECOGNITIONS, AND Briefing on Real Estate Assessment Process PRESENTED BY MIKE OUINN ASSESSOR FOR NORFOLK SOUTHERN E. NEW BUSINESS 1. Request for approval of the Fiscal Year 1996-97 School Board budget. (Dr. Deanna Gordon, School Superintendent) R-052896-1 HCN MOTION TO APPROVE BUDGET URC ECH TO BRING BACK STUDY OF SCHOOL BOARD GARAGE IN OCTOBER 1996. DDH TO ADVISE WHAT "HARPER SETTLEMENT" REVENUES ARE 2. Request for approval submitted to Virginia County Attorney) FM MOTION TO APPROVE - NO VOTE of proposed 1997 legislative program to be Association of Counties. (Paul Mahoney, R-052896-2 HCN SUBSITTUTE MOTION TO APPROVE WITH CHANGES TO SECTION K DELETING CERTAIN LANGUAGE. URC 3. Consideration of Virginia Retirement System (VRS) funding options for cost of living allowances (Diane Hyatt, Finance Director) A-052896-3 FM MOTION TO APPROVE PHASED IN 5-YEAR FUNDING OPTION URC ECH TO ADVISE SCHOOL BOARD OF OPTION CHOSEN 4. Request to approve provision for the purchase of prior service credit in the Virginia Retirement System (VRS). (Diane Hyatt, Finance Director) A-05289G~4 FM MOTION TO APPROVE PROVISION URC 5. Approval of Performance Agreement with the Industrial Development Authority and ITT Night Vision. (Timothy Gubala, Economic Development Director) A-052896-5 BLJ MOTION TO APPROVE URC F. OLD BUSINESS NONE G. REQUESTS FOR WORK SESSIONS BL.T ANNOUNCED BOARD RETREAT IS SCHEDULED FOR 7/27 AND 7/28/96 PLACE AND FACILITATOR TO BE DETERMINED LATER. H. REQUESTS FOR PUBLIC HEARINGS I. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA FM MOTION TO APPROVE 1ST READING AND SET PUBLIC HEARINGS FOR 6/25/96 - URC 1. Ordinance to rezone 0.82 acre from R-3 to C-1 to construct professional offices, located at 3422 Ogden Road, Cave Spring Magisterial District, upon the petition of Barry L. Marsh. 2. Ordinance authorizing a Special Use Permit to expand an existing electric substation, located at 8920 Willett Lane, Cave Spring Magisterial District, upon the petition of American Electric Power. 3. Ordinance to rezone 17.034 acres from R-3 to C-2 to allow commercial uses, located on the east site of Plantation Road across from Hershberger Road intersection, Hollins Magisterial District 3 upon the petition of the Industrial Development Authority (Hinman Trust) 4. Ordinance to rezone 7.0 acres from I-1 to C-2 to allow commercial uses, located on the west side of Hollins Road adjacent to Hanover Direct and Tinker Creek, Hollins Magisterial District, upon the petition of Industrial Development Authority. (Spangler) J. FIRST READING OF ORDINANCES NONE K. SECOND READING OF ORDINANCES 1. Ordinance authorizing property rental agreement for a parcel of land adjacent to the Roanoke County Service Center in connection with VDOT I-81 Project.. (Paul Mahoney, County Attorney) 0-0528906 LBE MOTION TO ADOPT ORD URC 2. Ordinance amending and adding a new section to Chapter 17, Procurement Code, Roanoke County Code, to authorize the use of Value Engineering on certain projects. (Elaine Carver, Procurement Director) 0-0528907 LBE MOTION TO ADOPT ORD AND TRANSMIT ACTION TO SCHOOL BOARD URC CITIZEN TO BE APPOINTED WHEN PROTECT IS UNDERWAY 3. Ordinance authorizing the conveyance of a sanitary sewer easement to Strauss Construction Corporation extending across Green Hill Park. (Pete Haislip, Parks and Recreation Director) 0-0528908 FFft MOTION TO ADOPT ORD URC 4. Ordinance authorizing conveyance of an easement to American Electric Power for overhead electric service across a portion of property off Sugar Loaf Mountain Road to serve the water tank for the South County Transmission Lines project. (Paul Mahoney, County Attorney) 4 0-05289G-9 LBE MOTION TO ADOPT ORD URC 5. Ordinance authorizing conveyance of an easement to American Electric Power for overhead electric service across a portion of property on Merriman Road. (Paul Mahoney, County Attorney) 0-052896-10 FM MOTION TO ADOPT ORD URC 6. Ordinance authorizing conveyance of an easement to American Electric Power for overhead electric service along Merriman Park property. (Paul Mahoney, County Attorney) 0-052896-11 FM MOTION TO ADOPT ORD URC 7. Ordinance declaring a parcel of real estate identified as the Pine Mountain Well Lot, Tax Map No. 87.19-2-9 to be surplus and accepting an offer for the sale of same. (Paul Mahoney) 0-052896-12 FM MOTION TO ADOPT ORD ACCEPTING OFFER OF TAMES R. TACK50N FOR 13 200 URC L. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals FFR APPOINTED LARRY K. LESTER TO ANOTHER FOUR YEAR TERM EXPIRING 4/27/00. 2. Board of Zoning Appeals 3. Community Policy and Management Team 4. Highway and Transportation Safety Commission FM CONTACTED INDIVIDUALS AND THEY ARE NOT WILLING TO SERVE ANOTHER TERM. 5 5. Parks and Recreation Advisory Commission FM NOMINATED LEE BLAIR TO ANOTfIER THREE-YEAR TERM EXPIRING 6/30/99. 6. Metropolitan Planning Organization Alternate LBE ADVISED THAT MPO HAS REQUESTED APPOINTMENT OF AN ALTERNATE BOARD CONSENSUS TO NOMINATE SUPERVISOR 11~iIN1~TIX AS ALTERNATE MEMBER. 7. School Board Advisory Committee MHA ASKED TO CONTACT SCHOOL BOARD WITH BOS APPOI]VTIVIENTS M. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WII.L BE ENACTED BY -ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESHtED, THAT ITEM WII.L BE REMOVED FROM THE CONSENT AGENDA AND WH,L BE CONSIDERED SEPARATELY. R-052896-13 FM MOTION TO ADOPT CONSENT RESO AFTER_ AMENDMENT TOM 2 AND DISCUSSION OF M-6 AYES-LBE, FM,FFH.B NAYS-HCN 1. Approval of Minutes - Apri123, 1996 2. Confirmation of Committee Appointments to the Board of Zoning Appeals, the Fifth Planning District Commission, the Highway and Transportation Safety Commission and the Parks and Recreation Advisory Commission. A-052896-13.a LBE ADVISED THAT 5TH PDC NO LONGER HAS EXECUTIVE COMMI'I°I'EE AND ASKED THAT TAIS BE REMOVED FROM COMMITTEE INFO. 3. Request from the Department of Social Services for appropriation 6 A-052896-13.b of Funds for Public Assistance. 4. Write-off of Utility Bad Debts A-052896-13.c 5. Preliminary approval of citizens' requests to file a complaint with F.C.C. to review increase in cable programming services rates of Cox Cable Roanoke. A-052$96-13.d PMM DESCRIBED PROCEDURES FOR FILING COMPLAINT HCN OPPOSED TO PROCESS 6. Resolution authorizing the organization of volunteer rescue squad organization, recognizing same for purposes of the "Line of Duty Act" and for certain immunities. R-052896-13.e N. REPORTS AND INQUIRIES OF BOARD 11ZIIVIBERS Supervisor Nickens: (1) Requested a report on sewage treatment plant. ECH will ask Gary Robertson to provide status report for 6/11/96. HCN asked that history of project be included. (2) Advised that at 5/14 meeting, it was announced that Center in the Square would be sending an individual to a meeting in Turkey. Dr. Sears sent letter to Board advising that no taxpayer dollars will be used to fund the trip. (3) Announced that Bedford Co. Board of Supervisors. Delegate Cranwell and VDOT are looking at road improvements for the Bedford portion of Hardy Road, which could result in a bottleneck. Assured residents that County does not support this. (4) Encouraged action on requesting more VDOT funds for local governments. ECH suggested a work session with VDOT to discuss primary roads. Supervisor Eddy: (1) Was pleased to see a memo from ECH about the employment of a new Director of Human Resources. (2) Advised there was a VDOT public hearing scheduled for Tune 6 and suggested that County staff make a presentation. (2) Announced that the 5th PDC will hold a strategyplanning session for the entire district on Tune 13 at the Hollins Library. Encouraged others to attend. (3) Heard that Montgomery County animal control officers were conducting door to door survey for dog licenses. Suggested that staff contact them to see how successful they were. (4) Reported that a new resident contacted him complaining about the closeness of the tax due dates (5/31 for~ersonal property. 6/4 for real estate) Asked PMM to check on options for changing the dates. (5) Received a memo from Tohn Chambliss that STAR transportation service would be d'~scontinued on 6/1. TMC advised that the service is on "hold" until they get more ridershiy information. HCN responded he thought this was Hart of ADA requirement TC will check out and report back to the Board ASAP. Supervisor Harrison• (1) His father sent an article from TRAIN magazine on the "Trash Train" (2) Advised he met with residents of Dry Hollow Road to discuss future recreational use of Spring Hollow Reservoir. Supervisor Tohnson• (1) Asked PMM about Dixie Caverns settlement payment. PMM advised $300,000 should be here in Tune (2) Asked ECH to report on Fire and Rescue Chief interviews ECH advised they interviewed 7 and narrowed choice to 3 and are in negotiations (3) Asked if there are regulations regarding_placement of trash and bulk and brush Bill Rand advised there are no regulations on where it can be placed BL~T also asked how long staff waited before~icking up bulk and brush if no one called in for pickup. Bill Rand will look into the problem. O. CITIZENS' CONIlVIEN'rS AND COMD~IIJNICATIONS NONE P. REPORTS FM MOTION TO RECEIVE AND FILE REPORTS AFTER DISCUSSION OF ITEM 1 - UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of April 30, 1996. Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A BLOT MOTION AT 5.32 P M TO GO INTO EXECUTIVE SESSION PURSUANT TO CODE OF VIRGINIA 2.1-344 A ('17 DISCUSS LEGAL MATTER; POTENTIAL LITIGATION INVOLVING CITIZEN PETITION ANNEXATION TO CI'T'Y OF SALEM AND LEGAL MATTER; HUNTING HILLS WELL LOT; AND 2.1-344 A (3) ACQULSITION OF REAL ESTATE FOR PUBLIC PURPOSES URC RETURNED TO OPEN SESSION AT 6:30 P.M. R. BUDGET WORK SESSION (Please note: The Budget Work Session will be held following the evening session if there is not ample time following the afternoon session) 6:32 P.M. - 7:00 P.M. ECH PRESENTED AND REVIEWED DRAFT BUDGET MESSAGE S. CERTIFICATION OF EXECUTIVE SESSION R-052896-14 BL.T MOTION TO ADOPT CERTIFICATION RE5O. AT 7:03 P.M. URC EVENING SESSION T. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS U. PUBLIC HEARINGS 1. Public comment from citizens on the proposed 1996-97 budget for the County of Roanoke. (Brent Robertson, Budget Manager) ECH PRESENTED BUDGET MESSAGE 0 PEOPLE SPOKE 2. Boundary line adjustment between the City of Salem and the County of Roanoke (Mowles Springs Park). (Paul Mahoney, County Attorney) 0 PEOPLE SPOKE R-052896-15 FEH MOTION TO APPROVE RESO URC V. PUBLIC HEARING AND SECOND READING OF ORDINANCES 9 1. Ordinance to rezone 1.0 acre from I-2 to C-2 and obtain a Special Use Permit in order to construct a used car lot, located at the intersection of West Main Street and Country Farm Road, Catawba Magisterial District, upon the petition of Randy Vest. (Terry Harrington, Director of Planning & Zoning) (COI\t7l`INUED FROM APRIL 23, 1996) WITHDRAWN AT THE REQUEST OF THE PETITIONER. WIT)®RAWN 2. Ordinance authorizing a Special Use Permit to expand the existing church and school facilities, located on Williamson Road across from Brookside Shopping Center, Hollins Magisterial District, upon the petition of Shenandoah Baptist Church. (Terry Harrington, Director of Planning & Zoning) (CON'T`INUED FROM APRII, 23, 0-052896-16 BIT MOTION TO ADOPT ORD WITH TWO CONDITIONS REGARDING DEVELOPMENT OF SITE PLAN AND HOURS THAT GATE AT PLYMOUTH DRIVE WOULD REMAIN OPEN AYES - FM.FFFI,BI.~T NAYS-LBE,HCN 3. Ordinance to rezone 5 acres from R-3 to C-1 with conditions to allow commercial uses, located at the terminus of Burlington Drive adjacent to Friendship Manor, Hollins Magisterial District, upon the petition of Industrial Development Authority. (Trent Development). (Terry Harrington, Director of Planning & Zoning) CONTINUED TO 6/25/96 TO REVIEW NEW PROFFERED CONDITIONS 4. Ordinance to rezone 88.53 acres from AG3 to PCD, planned commercial development to allow commercial and recreational uses, located on the east side of the Blue Ridge Parkway at the north side of parkway bridge over the Roanoke River at Niagara Dam, Vinton Magisterial District, upon the petition of the Industrial Development Authority (Al Hammond) (Terry Harrington, Director of Planning & Zoning) 0-052896-17 HCN MOTION TO ADOPT ORD WITI3 CONDITIONS OUTLINED IN BOOK URC io 5. Ordinance authorizing a Special Use Permit to operate a convenience store and gasoline outlet located at the corner of Plantation and Hershberger Roads, Hollins Magisterial District, upon the petition of Workman Oil. (Terry Harrington, Director of Planning and Zoning) 0-052$96-18 BI.J MOTION TO ADOPT ORD WITH CONCEPT PLAN PROFFERED URC 6. Ordinance vacating a 50 foot unimproved right-of--way referred to as Britaney Road which is located between the intersection of Britaney Road and Setter Road for approximately 130 feet in length, Hollins Magisterial District. (Arnold Covey, Director, Engineering & Inspections) 0-052896-19 BI.~T MOTION TO ADOPT ORD WITH CONDITIONS URC 7. Ordinance vacating a 20 foot sanitary sewer easement and a 20 foot drainage easement located parallel to the west property line of Lot 10A, Belle Grove Subdivision, Phase 1, Hollins Magisterial District. (Arnold Covey, Director, Engineering & Inspections) 0-052896-20 BHT MOTION TO ADOPT ORD URC 8. Ordinance vacating a portion of the subdivision plat for Hunting Hills, Section 3, of record in Plat Book 6, Page 63, to remove the "well lot" restriction placed on Tax Map No. 88.13-3-28. (Paul Mahoney, County Attorney) 5 CITIZENS SPOKE FM MOTION TO DENY AND RETURN LOT TO A WELL LOT STATUS - NO VOTE LBE AMENDED MOTION TO POSTPONE ACTION TO 6/25/96 TO ALLOW NEIGHBORS TO MEET AND DISCUSS WITH THE PURCHASER OF THE WELL LOT AYES-LBE,FFH,BL,T NAYS-FM,HCN BIT ASKED STAFF TO NOTIFY MR. MOORE AND MR. DUDDING. PMM TO 11 SEND CERTIFIED LETTER TO ALL NEIGHBORING HOMEOWNERS W. CITIZEN COr~IlVIENTS AND COMMUNICATIONS NONE R. BUDGET WORK SESSION 9.20 P.M. - SHERIFF HOLT UPDATED BOARD ON COMP BOARD DELETING TWO POSITIONS -BOARD CONSENSUS TO CONTACT COMP BOARD AND ASK FOR CONTINUED FUNDING. - BOARD REVIEWED FUNDING FOR CULTURAL, SOCIAL AND HUMAN SERVICE AGENCIES AND MADE CHANGES - BL,T ANNOUNCED EVALUATIONS OF ECH AND PMM WILL BE 6/11/96 - BLT ASKED MHA TO SEND LETTER TO RESOURCE AUTHORITY ASKING STATUS OF COMIVIINGLED RECYCLING BY RVRA - LBE RECEIVED BOARD CONSENSUS TO RECONIlVIEND FUNDING SOME ITEMS USING CAPITAL OR GENERAL FUND UNAPPROPRIATED BALANCE. - PMM ADVISED BPOL TAX WILL BE HEARD 6/11 AND 6/25/96 - ORD SETTING BOARD SALARIES WILL BE 6/11 AND 6/25 - BUDGET APPROPRIATION ORD - 6/11/AND 6/25 - ECH DIRECTED TO FUND ALL SALARY INCREASES WITfIIN 5% INCLUDED IN BUDGET. Y. ADJO + BI;T ADTOURNED THE MEETING AT 10:20 P.M. 12 4 aoaN ~ ti p Z ~, ~ 2 a~ 18 8 C~~~tx~#~ a# ~~~t~~~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MAY 28, 1996 ,~ff~~,~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. /ndividua/s with disabilities who requite assistance or special arrangement in oide+r to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (7031 772-2005. We request that you provide at /e+ast 48-hours notice so that proper arrangements maybe made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: Dr. M. Douglas Newman Evangelism Minister Cave Spring United Methodist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. BRIEFINGS E. NEW BUSINESS 1. Request for approval of the Fiscal Year 1996-97 School Board budget. (Dr. Deanna Gordon, School Superintendent) 1 ® Recycled Paper 2. Request for approval of proposed 1997 legislative program to be submitted to Virginia Association of Counties. (Paul Mahoney, County Attorney) 3. Consideration of Virginia Retirement System (VRS) funding options for cost of living allowances (Diane Hyatt, Finance Director) 4. Request to approve provision for the purchase of prior service credit in the Virginia Retirement System (VRS). (Diane Hyatt, Finance Director) 5. Approval of Performance Agreement with the Industrial Development Authority and ITT Night Vision. (Timothy Gubala, Economic Development Director) F. OLD BUSINESS G. REQUESTS FOR WORK SESSIONS H. REQUESTS FOR PUBLIC HEARINGS I. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA 1. Ordinance to rezone 0.82 acre from R-3 to C-1 to construct professional offices, located at 3422 Ogden Road, Cave Spring Magisterial District, upon the petition of Barry L. Marsh. 2. Ordinance authorizing a Special Use Permit to expand an existing electric substation, located at 8920 Willett Lane, Cave Spring Magisterial District, upon the petition of American Electric Power. 3. Ordinance to rezone 17.034 acres from R-3 to C-2 to allow commercial uses, located on the east site of Plantation Road across from Hershberger Road intersection, Hollins Magisterial District upon the petition of the Industrial Development Authority (Hinman Trust) 4. Ordinance to rezone 7.0 acres from I-1 to C-2 to allow commercial uses, located on the west side of Hollins Road adjacent to Hanover 2 Direct and Tinker Creek, Hollins Magisterial District, upon the petition of Industrial Development Authority. (Spangler) J. FIRST READING OF ORDINANCES K. SECOND READING OF ORDINANCES 1. Ordinance authorizing property rental agreement for a parcel of land adjacent to the Roanoke County Service Center in connection with VDOT I-81 Project. (Paul Mahoney, County Attorney) 2. Ordinance amending and adding a new section to Chapter 17, Procurement Code, Roanoke County Code, to authorize the use of Value Engineering on certain projects. (Elaine Carver, Procurement Director) 3. Ordinance authorizing the conveyance of a sanitary sewer easement to Strauss Construction Corporation extending across Green Hill Park. (Pete Haislip, Parks and Recreation Director) 4. Ordinance authorizing conveyance of an easement to American Electric Power for overhead electric service across a portion of property off Sugar Loaf Mountain Road to serve the water tank for the South County Transmission Lines project. (Paul Mahoney, County Attorney) 5. Ordinance authorizing conveyance of an easement to American Electric Power for overhead electric service across a portion of property on Merriman Road. (Paul Mahoney, County Attorney) 6. Ordinance authorizing conveyance of an easement to American Electric Power for overhead electric service along Merriman Park property. (Paul Mahoney, County Attorney) 7. Ordinance declaring a parcel of real estate identified as the Pine Mountain Well Lot, Tax Map No. 87.19-2-9 to be surplus and accepting an offer for the sale of same. (Paul Mahoney) L. APPOINTMENTS 3 1. Building Code Board of Adjustments and Appeals 2. Board of Zoning Appeals 3. Community Policy and Management Team 4. Highway and Transportation Safety Commission 5. Parks and Recreation Advisory Commission M. CONSENT AGENDA ALL MATTERS LISTID UNDER THE CONSENT AGENDA ARE CONSIDERID BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRID, THAT ITEM WII.L BE REMOVED FROM THE CONSENT AGENDA AND WII.L BE CONSIDERED SEPARATELY. 1. Approval of Minutes - Apri123, 1996 2. Confirmation of Committee Appointments to the Board of Zoning Appeals, the Fifth Planning District Commission, the Highway and Transportation Safety Commission and the Parks and Recreation Advisory Commission. 3. Request from the Department of Social Services for appropriation of Funds for Public Assistance. 4. Write-off of Utility Bad Debts 5. Preliminary approval of citizens' requests to file a complaint with F.C.C. to review increase in cable programming services rates of Cox Cable Roanoke. 6. Resolution authorizing the organization of volunteer rescue squad organization, recognizing same for purposes of the "Line of Duty Act" and for certain immunities. N. REPORTS AND INQUIRIES OF BOARD MIIVIBERS 4 O. CITIZENS' COn~IlVIENTS AND COMMUNICATIONS P. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of April 30, 1996. Q. BUDGET WORK SESSION (Please note: The Budget Work Session will be held following the evening session if there is not ample time following the afternoon session) R. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A S. CERTIFICATION OF EXECUTIVE SESSION EVENING SESSION T. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS U. PUBLIC HEARINGS 1. Public comment from citizens on the proposed 1996-97 budget for the County of Roanoke. (Brent Robertson, Budget Manager) 2. Boundary line adjustment between the City of Salem and the County of Roanoke (Mowles Springs Park). (Paul Mahoney, County Attorney) V. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance to rezone 1.0 acre from I-2 to C-2 and obtain a Special Use Permit in order to construct a used car lot, located at the intersection of West Main Street and Country Farm Road, Catawba 5 Magisterial District, upon the petition of Randy Vest. (Terry Harrington, Director of Planning & Zoning) (CONTINUED FROM APRIL 23~, 1996) WI7`fIDRAWN AT THE REQUEST OF THE PETITIONER. 2. Ordinance authorizing a Special Use Permit to expand the existing church and school facilities, located on Williamson Road across from Brookside Shopping Center, Hollins Magisterial District, upon the petition of Shenandoah Baptist Church. (Terry Harrington, Director of Planning & Zoning) (CONTINUED FROM APRIL 23. 3. Ordinance to rezone 5 acres from R-3 to C-1 with conditions to allow commercial uses, located at the terminus of Burlington Drive adjacent to Friendship Manor, Hollins Magisterial District, upon the petition of Industrial Development Authority. (Trent Development). (Terry Harrington, Director of Planning & Zoning) 4. Ordinance to rezone 88.53 acres from AG-3 to PCD, planned commercial development to allow commercial and recreational uses, located on the east side of the Blue Ridge Parkway at the north side of parkway bridge over the Roanoke River at Niagara Dam, Vinton Magisterial District, upon the petition of the Industrial Development Authority (Al Hammond) (Terry Harrington, Director of Planning & Zoning) 5. Ordinance authorizing a Special Use Permit to operate a convenience store and gasoline outlet located at the corner of Plantation and Hershberger Roads, Hollins Magisterial District, upon the petition of Workman Oil. (Terry Harrington, Director of Planning and Zoning) 6. Ordinance vacating a 50 foot unimproved right-of--way referred to as Britaney Road which is located between the intersection of Britaney Road and Setter Road for approximately 130 feet in length, Hollins Magisterial District. (Arnold Covey, Director, Engineering & Inspections) 7. Ordinance vacating a 20 foot sanitary sewer easement and a 20 foot drainage easement located parallel to the west property line of Lot 10A, Belle Grove Subdivision, Phase 1, Hollins Magisterial District. (Arnold Covey, Director, Engineering & Inspections) 8. Ordinance vacating a portion of the subdivision plat for Hunting 6 Hills, Section 3, of record in Plat Book 6, Page 63, to remove the "well lot" restriction placed on Tax Map No. 88.13-3-28. (Paul Mahoney, County Attorney) W. CITIZEN CONIlVIII~ITS AND COMMUNICATIONS X. BUDGET WORK SESSION Y. ADJOURNMENT ``"" '" • 1 • ROANOKE COUNTY VIRGINIA REVIEW OF ASSESSMENT AND RATIO STUDY DATA Presented to Roanoke County Board of Supervisors May 28, 1996 Prepared by Michael K. Quinn Andrew E. Clingenpeel Gregg Dickerson • • Table of Contents Introduction ............................................................................... i Constitutional Framework ........................................................ 1 Assessor's Duties ....................................................................... 1 Measurement of Performance .................................................. 3 The Study .................................................................................. 4 Median ................................................................................. 4 Coefficient of Dispersion ..................................................... 6 i Standards .................................................................................. 7 Roanoke County Median and Coefficient ................................ 8 Conclusion ............................................................................... 10 Appendix Article X, Constitution of Virginia Code of Virginia Section 58.1-207 Pie Chart (1995 Sales) Example Ratio Study International Association of Assessing Officers Standards 1994 Assessment /Sales Ratio Study Graph Comparing 1996 Assessments of 1995 Sales Mr. Chambliss' Letter to Mr. Payne, April 18, 1996 Mr. Payne's Letter to Mr. Chambliss, May 9, 1996 Experience Level of Assessor's Staff • INTRODUCTION Good Afternoon. My name is Michael Quinn and I am a resident of the Cave Spring District. A little over a month ago, the County Administrator requested that the Department of Taxation expand its annual ratio study to include suggestions on how to improve the "efficiency and quality of work" performed by the Assessor's office. The Department responded to that request in writing and the Assessor • asked that I review the data submitted to the Department of Taxation and the Department's response and report my findings to the Board at this meeting. The Assessor and Assistant County Administrator asked that I perform this review primarily because I have no personal or professional stake in the outcome and because I am familiar with the concepts involved in ratio study analysis and assessment practices. I am responsible for property assessments and taxes for Norfolk Southern Corporation. I acknowledge the assistance on this project of my co- workers, Gregg Dickerson and Andy Clingenpeel, both of whom had several years of assessment experience prior to their railroad careers. Mr. • Clingenpeel is a former appraiser for the Department of Highways and a • former Roanoke County Assessor. Mr. Dickerson was the public utility assessor for the State of Georgia. He is a mathematician, and a frequent speaker at national professional seminars for public utility assessors. I am a lawyer and a member of the Virginia State Bar. I am also an accountant. We are independent in this matter. None of us has any financial interest in the outcome of this inquiry, nor has our employer. Most of Norfolk Southern's property is spread out along 24,000 miles of railroad in 20 states and more than 600 counties and cities. Here in Virginia, as in most states, our operating property is assessed 6y the state rather than by the local assessor. However, in many jurisdictions we also own nonoperating property which is subject to local assessment. We own very little nonoperating property here in Roanoke County. Because of our work, we have had experience in local assessment practices in several states. It has been a pleasure to have participated in this project. We hope that our services will be of at least some small benefit to the Supervisors and to the County. • ~~ CONSTITUTIONAL FRAMEWORK Article X of the Virginia Constitution segregates property for local taxation and requires that property assessments be at "fair market value." Fair market value is defined by the appraisal profession as the most likely value at which the property would sell in an arms-length transaction. The Virginia Supreme Court has adopted this definition in assessment and condemnation cases. Fair market value is THE legal standard for assessments in Virginia. The Constitution also requires that taxes "shall be uniform upon the same class of subjects within the territorial limits of the authority levying the tax". In other words, apart from certain exceptions specified in the Constitution, the same level of assessment is required for all real property. ASSESSOR'S DUTIES In Virginia, the local Assessor is responsible for the valuation of the taxable real property in the assessment jurisdiction, for assuring equity among assessments on similar properties, and for providing information to be used for budget and planning purposes. In Roanoke County, the Assessor is responsible for the assessment of over 38,700 taxable real property parcels. Of these, approximately 34,700 are residential parcels. The Assessor has established a very sophisticated system for tracking sales, identifying comparables and collecting information to be used in preliminary ratio study analysis. Over 300 neighborhoods have been established to facilitate the identification of comparables. All of this information is regularly updated and the resulting database is used to prepare the annual assessment. Individual properties are visited approximately every two years to allow the Assessor an opportunity to update information on the extent and quality of improvements to be shown in the database. The data collected from these inspections, cost indices on new construction and the evidence of market trends as demonstrated by the sales data provide the bases for the annual reassessments. This system allows for the constant recordation and indexing of the most current data. It also provides a record of the parcel size and shape, neighborhood, improvements, special characteristics and comparables and adjustments used by the Assessor to establish his estimate of fair market value for each parcel. This information is invaluable during informal appeals and Board of Equalization hearings. A homeowner with questions about his assessment can visit the Assessor's Office 2 • and pull up on a computer screen the entire record card on his parcel and examine the same information used by the Assessor in establishing the value of the parcel, including sales data for all comparables. The system even accommodates inquiries concerning sales in surrounding neighborhoods. MEASUREMENT OF PERFORMANCE To determine the performance of the Roanoke County Assessor's Office, two questions must be answered: (1) Are there objective measurements with which to evaluate performance? and, (2) Are the measurements as applied to his work satisfactory. Section 58.1-207 of the Code of Virginia requires the Department of Taxation to conduct an annual test of the assessment results in each of the 95 counties and 40 cities in the Commonwealth. The test consists of a comparison of the prices of properties which sold during the year to the assessed values of those properties. The assessment date is January 1. If a sufficient number of sales occur during the year, they will constitute a statistically valid sample with which to estimate the level and uniformity of the assessments of all properties in the jurisdiction. The accompanying pie chart represents the total number of taxable 3 • parcels in the County and the number of parcels which sold in arms-length • transactions during 199_5. The parcels which sold are used as a sample from which to derive an estimate of the assessment level of all the parcels in the county. The test is referred to as the "Assessment/Sales Ratio Study" because the test is based on the ratio of the assessed values of the parcels in the jurisdiction which sold during the year to the selling prices for those parcels. A ratio is merely the expression of a relationship between two numbers usually expressed as a percentage. THE STUDY Median The study is conducted this way: First, all properties which sold during the year are identified. The sales are then "edited." This means that sales between related parties, deeds of gift, intra-corporate transfers and other non-arms-length transfers are thrown out. Only arms-length sales are used in the study because only these sales provide valid indications of fair market values. Next, the assessed value of each sold parcel is compared to the selling price of that parcel. The comparison between the assessed value and the 4 • selling price is expressed as a ratio. For example, if the assessed value of a particular parcel is $200 and the parcel sold for $250, the relationship between these two numbers would be 200/2_50, or 80%. Once all the ratios of the sold parcels are calculated, an "average" of those ratios is determined. To accomplish the calculation of such an "average", most people would probably add up all the ratios and divide that sum by the total number of ratios. This would produce the "mean." Statisticians tell us that, when interpreting ratio study data, the mean is not the proper measure of "central tendency." They recommend use of the median, i.e., the ratio in the middle. This ratio is determined by simply arranging the • ratios in ascending or descending order and picking the one that falls in the middle of this "array" of numbers. In the accompanying Example Ratio Study, Chart A shows 17 fictitious homeowners who sold their homes. The "assessment" column shows the assessed value of their homes and the "sale" column shows the sale price. The "fraction" shows the relationship between these two numbers and the "ratio" appears in the last column. Chart B shows the ratios as arrayed in descending order. The median is 100%. • 5 • Coefficient of Dispersion The median is the most widely accepted indicator of the level of assessment. But, it reveals nothing with respect to uniformity. This is because it only tells us about the ratio which happens to fall in the middle. We must also ask how closely the other ratios in the sample cluster around the median. To get an answer to this question, the "coefficient of dispersion" is calculated. The coefficient of dispersion is the average percentage each of the ratios is different from the median. The smaller the average difference is, the closer the ratios in the sample cluster around the median. Here the word "average" • is the mean. And, because we are interested in the difference between the mean and the other ratios, all differences are treated as positive numbers. That is to say, we are interested in their absolute values. The absolute value of the difference between the median and the ratios appears in the last column of Chart B. The calculation of the coefficient of dispersion appears at the bottom. 6 • STANDARDS: The International Association of Assessing Officers is a professional organization of state and local assessing officials in the United States and Canada. This organization has adopted standards for the median and coefficient of dispersion. These standards have become widely accepted as indicators by which to judge an assessor's performance. They are cited by the Department in the annual ratio study report. The standards provide that the "overall level of appraisal for all parcels in a jurisdiction should be within 10 percent of the legal level that is, between 0.90 and 1.10." In other words, the median should be within this range. The standards also provide that the • coefficient of dispersion for single family residences "should generally be 15.0 or less, and for newer and fairly homogeneous areas, 10.0 or less." To properly interpret the state's ratio study we need to keep in mind that it is a comparison of the assessed values as of January 1, with sales that occur after that date. Some of those sales could have occurred almost a full year after the assessment date. The assessments are computed using comparable sales that all occurred before the assessment date. When real estate values are rising, this will make the assessment level, as revealed by the median in the ratio study, appear to be somewhat lower than it actually was on the • ~ • Has our Assessor's work measured up? I reviewed the State's most assessment date. ROANOKE COUNTY MEDIAN & COEFFICIENT recent ratio study, looked at data comparing 1996 assessments to 1995 sales, and compared sales straddling the 1996 assessment date. After a fairly thorough review of all of this material, I can report that the Assessor has done an excellent job. The most recent ratio study by the Department compares 1994 sales to • 1994 assessments. It shows the following: Coefficient Median of Dispersion Classification Single Family Residential Urban Single Family Residential Suburban Commercial /Industrial All Classes 88.6 6.89 87.3 10.27 93.3 7.40 88._5 7.55 Except for single family residential parcels, for which the median indicates a slight underassessment in the 1994 study, the above measures are all well within the standards discussed above. The coefficient of dispersion indicates a remarkable degree of uniformity in assessments. In fact, only 14 8 • of 1351ocalities in the Commonwealth achieved a better indicator in 1994. A comparison of 1995 sales with the 1996. assessed values of those parcels shows a median of 94._58 and a coefficient of dispersion of 5.86. Please refer to the attached graph which compares 1995 sales and 1996 assessments. This graph shows very clearly why it would be impossible to achieve a median ratio of 100`%. In order to do this, one-half of the parcels in the County would have to be assessed at over 100%~. The graph also provides a visual representation of the County's very low coefficient of dispersion. The steep slopes and high peak demonstrate the • tendency of the ratios to cluster around the median. This is a very clear indication of the high degree of equity in the assessments. The data comparing the 1996 assessments to sates straddling the January 1, assessment date indicate a median of 93.75%~ and a coefficient of dispersion of 6.9_5. The sales involved in this preliminary data occurred from August 1995 through April 1996. All of the above data indicate a good level of assessment and a very high degree of uniformity. • 9 • CONCLUSION The Assessor is charged under the Constitution with assessing all taxable real property at 100% of fair market value. The job requires a great deal of judgment. After observing and interpreting the market, he must estimate what a willing buyer would pay and what a willing seller would accept for each of nearly 40,000 parcels. All of the evidence, including the State's ratio study, indicates that the Roanoke County Assessor and his staff have performed admirably. • to Constitution of Virginia [1971] ARTICLE X. TAXATION AND FINANCE. $ 1. Taxable property; uniformity; classification and segregation. - All property, except as hereinafter provided, shall be taxed. All taxes shall be levied and collected under general laws and shall be uniform upon the same class of subjects within the territorial limits of the authority levying the tax, except that the General Assembly may provide for differences in the rate of taxation to be imposed upon real estate by a city or town within all or parts of areas added to its territorial limits, or by a new unit of general government, within its area, created by or encompassing two or more, or parts of two or more, existing units of general government. Such differences in the rate of taxation shall bear a reasonable relationship to differences between nonrev- enue producing governmental services giving land urban character which are furnished in one or several areas in contrast to the services furnished in other areas of such unit of government. The General Assembly may by general law and within such restrictions and upon such conditions as may be prescribed authorize the governing body of any county, city, town or regional government to provide for differences in the rate of taxation imposed upon tangible personal property owned by persons not less than sixty-five years of age or persons permanently and totally disabled as established by general law who are deemed by the General Assembly to be bearing an extraordinary tax burden on said tangible personal property in relation to their income and financial worth. The General Assembly may define and classify taxable subjects. Except as to classes of property herein expressly segregated for either State or local taxation, the General Assembly may segregate the several classes of property • so as to specify and determine upon what subjects State taxes, and upon what subjects local taxes, may be levied. § 2. Assessments. -All assessments of real estate and tangible personal property shall be at their fair market value, to be ascertained as prescribed by law The General Assembly may define and classify real estate devoted to agricultural, horticultural, forest, or open space uses, and may by general law authorize any county, city, town, or regional government to allow deferral of,_ or relief from, portions of taxes otherwise payable on such real estate if it were not so classified, provided the General Assembly shall first determine that classification of such real estate for such purpose is in the public interest for the preservation or conservation of real estate for such uses. In the event the General Assembly defines and classifies real estate for such purposes, it shall prescribe the limits, conditions, and extent of such deferral or relief. No such deferral or relief shall be granted within the temtorial limits of an county, city, town, or regional government except by ordinance adopted by the governing body thereof. So long as the Commonwealth shall levy upon any public service corporation a State franchise, license, or other similar tax based upon or measured by its gross receipts or gross earnings, or any part thereof, its real estate and tangible personal property shall be assessed by a central State agency, as • prescribed by law. . § 58.1-206 CODE OF VIRGINIA $ 58.1-207 3. Rulings issued in conformity with § 58.1-203 and published as provided in § 58.1-204 shall be accorded judicial notice. 4. In any proceeding commenced under §§ 58.1-1821, 58.1-1824 or $ 58.1-1825 before January 1, 1985, unpublished Tulings and other adminis- trative interpretations which are documented and established by competent evidence to have been in effect prior to July 1, 1980, shall be accorded judicial notice and shall be given such weight as the reviewing authority deems appropriate. In all proceedings commenced after such date, such rulings and interpretations shall be subject to the provisions of subsection 5. 5. Rulings and administrative interpretations other than those described in subsections 2, 3 and 4 shall not be admitted into evidence and shall be accorded no weight, except that an assessment made pursuant to any such Tuling or interpretation shall be entitled to the presumption of correctness specified in subsection 1. (Code 1950, § 58-48.8; 1980, c. 633; 1984, c. 675.) § 58.1-206. Continuing education program for assessing officers and boards of equalization. -There shall be established within the Depart- ment aerogram of continuing education for county, city and town officers responsible for the assessment of real estate, and for members and prospective members of boards of assessors and boards of equalization. Such program shall be composed of basic courses embodying the fundamental instruction essential for the equitable assessment of real estate or tangible personal property and an advanced course designed basically to meet the requirements for full certification by the International Association of Assessing Officers. Such assessing officers and board members attending shall be reimbursed for the actual expenses incurred by their attendance at such program. (Code 1950, § 58-33.1; 1975, c. 616; 1979, cc. 576, 577; 1984, c. 675.) • Law Review. -For article on Virginia taz procedures, see 38 wash. & Lee L. Rev. 1115 (1981). § 58.1-207. Collection and publication of property taz data - A. The Tax Commissioner annually shall make and issue comprehensive assessment sales ratio studies for each major class of real property in each county or city in the Commonwealth. In order to determine the degree of assessment uniformity in the assessment of major classes of property within each county or city, the Tax Commissioner shall compute measures of central tendency and dispersion in accordance with appropriate standard statistical techniques. B. The Tax Commissioner shall construct and maintain a system for the collection and analysis of real property tax facts so as to enable him to make intrajurisdictional comparisons as well as intercounty and intercity compari- sons based on assessment sales ratio data. C. The Tax Commissioner shall publish annually the findings of the assessment sales ratio studies. D. The appropriate county or city assessing officer shall poet annually in his office the assessment sales ratio studies as published by the Tax Commissioner. (Code 1950, § 58-33.2; 1975, c. 617; 1984, c. 675.) Law Review. -For survey of Virginia law on tazation for the year 1974-1975, see 61 Va. L. Rev. 1849 (1975). 18 • • • r m n m r 0 a z 0 m n 0 c z 0 N C v EXAMPLE RATIO STUDY CHART A - (RATIO CALCULATION) • • • HOMEOWNER ASSESSMENT SALE FRACTION RATIO (R)> Brown 20 25 20/25 80% Junes 30 30 30/30 100% Johnson 40 42 40/42 95% White 60 65 60/65 92% Smith 20 15 20/15 133% Harris 90 85 90/85 106% Mead 100 110 100/110 91 Washington 200 200 200/200 100% Jackson 50 45 50/45 111% Jefferson 75 70 75/70 107% Madison 90 95 90/95 95% Lee 30 20 30/20 150% Wright 30 15 30/15 200% Gray 70 60 70/60 117% Lester 80 90 80/90 89% Moore 20 25 20/25 80% Allison 60 75 60/75 80% CHART B - (THE ARRAY AND COEFFICIENT) ''fIOMEO~VNER 'RATIOS'AKRAVED' RATIO`-MEDIAN (ABSOLUTE) Wright 200 100 Lee 150 50 Smith 133 33 Gray 117 17 Jackson 111 10 Jefferoon 107 7 Barris 106 6 Jones 100 0 Washington MEDIAN 100 0 Madison 95 5 Johnson 95 5 White 92 8 Mead 91 9 Lester 89 11 Moore 80 20 Brown 80 20 Allison 80 20 TOTAL 321 AVERAGE 321 _ 17 = 18.9 COEF. OF DISPERSION AVG. = M = 18.9 T lO0% = 1g.9 • Property Appraisal and Assessment Adlnuustration General editor Joseph K. Eckert, Ph.D. ~ Senior technical editors Robert J. Gloudemans Richard R. Almy The International Association of Assessing Officers 540 PROPERTY APPRAISAL AND ASSESSMENT ADMINISTRATION • • • gests that the high-value parcels are under- appraised, thus pulling the weighted mean below the mean. On the other hand, if the PRD is less than 1.00, high-value parcels are relatively overappraised, pulling the weighted mean above the mean. In practice, PRDs have an upward bias. Re- call that, as an estimator of the population mean, the sample mean has a slight upward bias, but the weighted mean does not (ex- cept for very small samples). Therefore, the PRD has a slight upward bias. Assessment time lags can also contribute to regressivity. In addition to measurement bias, one must leave a reasonable margin for sampling er- ror in interpreting the PRD. As a general rule, except for small samples, PRDs should range between 0.98 and 1.03. Lower PRDs suggest significant assessment progressivity; higher ones suggest significant regressivity. Table 16 illustrates three conditions. In Ex- ample A, the PRD is exactly 1.00 and indi- cates no bias between low- and high-value properties, in Example B the PRD of 1.13 in- dicates assessment regressivity, and in Exam- ple Cthe PRD of 0.85 suggests assessment progressivity. Figure 9 is a scatter diagram of the three cases. Both regressive and progressive PRDs can result from misclassifications or systematic problems in appraisal schedules or tech- niques. The PRD provides only an indica- tion, not proof, of appraisal bias. When sample sizes are small, PRDs outside the ac- ceptable range may occur simply because of random sampling error. Appendix 18-1 presents tests for determining if different property groups, such as low- and high- value neighborhoods, are appraised equally. These tests consider available sample size. Ratio Study Standards Assessment agencies should maintain stan- dards for evaluating ratio study results. Such standards promote improvement in the ap- praisal process and ensure consistenry in reappraisal or equalization actions. They can also be used to set goals for individual ap- praisers or field crews. The IAAO Standard on Ratio Studies (1990) recommends the following standards for jurisdictions in which current market value is the legal basis of assessment. Appraisal Level The overall level ofappraisal for all parcels in a jurisdiction should be within 10 percent ofthe legal level that is, between 0.90 and 1.10. Appraisal Uniformity 1. Uniformity among strata. Each major stra- tum should be appraised within 5 percent of the overall level of appraisal for the jurisdiction. Thus, if the overall level is 0.90, each property class and area should be appraised between 0.855 (0.90 - [0.05 x 0.90]) and 0.945 (0.90 + [0.05 x 0.90J). 2. Single family residences. CODs should generally be 15.0 or less and for newer and fairly homogeneous areas, 10.0 or less. 3. Income-producing property. CODs should be 20.0 or less, and in larger, urban jurisdic- tions, 15.0 or less. 4. Vacant land and other property. CODs should be 20 or less. 5. Other real property and personal property. Tar- get CODs. should reflect the nature of the properties, market conditions, and the availability of reliable market indicators. • THE 1994 VIRGINIA ASSESSMENT/SALES RATIO STUDY • • ~::~. ,i .~. ' Virginia Department of Taxation ' P. O. Box 1880 "~, o Richmond, Virginia 23282-1880 ,,,~; ° February 1996 • TABLE 1 MEDIAN ASSESSMENT/SALES RATIO, NU1I~BER OF SALES, COEFFICIENT OF DISPERSION, AND LATEST EFFECTIVE REASSESSMENT • FOR VIRGINIA LOCALITIES, 1994 - Locality Latest Number of Medina Ccef}ldent of Total Fair Reassessment Sales Ratio Dis ersion Market Value Accomack County Annual 287 83.2 21.71 51,187,724,797 Albemarle County 1993 399 96.3 6.81 5,170,852,850 Allegheny County 1992 127 85.3 19.92 397,721,200 Amelia County 1994 143 89.3 19.91 396,050,429 Amherst County 1990 415 81.5 17.63 816,716,660 Appomattox County 1990 108 72.7 23.33 302,207,700 Arlington County Annual 539 93.2 9.98 17,832,515,250 Augusta County 1993 416 91.8 10.24 2,518,579,200 Bath County 1993 65 87.9 16.85 280,193,700 Bedford County 1989 525 70.3 15.32 1,781,236,047 Bland County 1990 90 74.7 36.37 145,815,052 Botetourt County 1993 402 88.6 11.65 1,057,098,600 Brunswick County 1994 139 87.9 25.57 456,587,857 Buchanan County 1988 129 95.3 25.34 921,453,200 Buckingham County 1993 127 82.0 25.04 388,695,200 Campbell County 1991 464 89.7 10.39 1,364,716,200 • Caroline County 1994 212 93.6 19.35 834,003,153 Camll County 1992 300 76.7 19.67 693,255,250 Charles City County 1992 58 82.6 23.27 247,968,701 Charloae County 1991 98 87.1 20.04 351,393,925 Chesterfield County Annual 6,111 94.4 8.68 10,170,327,600 Clarlte County 1994 127 95.4 12.03 856,677,731 Craig County 1994 112 85.4 20.53 157,611,000 Culpeper County 1993 414 95.7 16.93 1,492,956,000 Cumberland County 1990 88 89.0 24.38 291,389,908 Dickenson County 1994 62 82.0 30.70 524,985,268 Dinwiddie County 1992 176 86.2 22.52 685,894,941 Fssex County 1991 111 84.0 1528 475,037,400 Fairfax County Annual 14,460 90.0 6.37 67,504,901,715 FauquierCounty 1994 404 91.2 9.62 4,115,381,600 Floyd County 1989 190 70.7 21.36 5368,098,950 Fluvanna County 1994 214 92.5 12.39 701,674,978 Franklin County 1989 499 80.9 20.64 1,663,709,155 Frederick County 1991 1,303 98.6 15.53 2,735,933,300 Giles County 1994 219 88.8 21.60 424,214,354 • g TABLE 1 MEDIAN ASSESSMENT/SALES RATIO, NUMBER OF SALES, COEFFICIENT OF DLSPERSION, AND LATEST EFFECTIVE REASSESSMENT • FOR VIRGINIA LOCALITIES, 1994 Locality Latest Number of Median CcefRdent of ,Total Fair _~ .,_,. 1994 374 93.5 1025 51,338,926,519 Gloucester County 290 91 9 18.58 1,060,057,902 Goochland Counry 1993 . 82 9 08 18 363,820.370 ~y~ ~cety 1994 150 . 4 89 . 26 15 463,658,190 Cneene County 1991 232 . 84 0 . 82 19 253,772,656 Gteensville County 1990 58 . . 1992 309 82.5 23.26 843,391,850 Halifax County nual A 238 1 88.2 10.40 3.776,709.200 Hanover County n l , 254 4 90.6 8.74 10,927,302,497 Hemico County Annua , 359 4 84 9.99 1,483,949,800 Ham, ~„~ty 1993 53 . 0 90 15.97 188,026,600 Highland County 1994 . Isle of Wight County 1991 314 91.1 13.70 1,202,039,310 James Ciry County ~~ 402 92.9 9.91 2,796,442,034 King and Quin County 1990 69 79.4 23.15 231,218,880 King Goorge County 1990 159 74.9 22.40 597,583,300 King Williarr- aunty 1993 192 89.3 16.41 510,603,347 • Lancaster County 1994 221 96.7 17.82 1,003,149,581 228 89.0 26.23 456,142,466 Lee County 1992 499 5 92 10.21 9,325,062,740 Loudoun panty ~~ 224 , 7 88 17.13 1,010,162,500 Louisa County 1993 155 . 4 86 23.80 316,171,800 Lunenburg County 1992 . Madison County 1992 190 75.9 27.49 .520,542,350 Mathews County 1993 135 97.2 18.93 578,322,677 Mecklenburg County 1992 323 85.6 19.14 1,035,581,568 Middlesex County 1989 195 75.0 28.71 586,732,860 Montgomery County 1991 598 84.8 12.61 1,971,152,000 Nelson County 1991 250 93.7 21.86 959,418,227 New Kent County 1990 218 85.0 15.26 561,412,900 Northampton County 1993 126 92.2 22.61 603,791,000 Northumberland County 1894 180 82.0 19.68 965,558,987 Nottoway County 1994 150 83.3 24.59 364,614,760 1992 204 94.1 10.53 1,248,197,927 Orange County 157 1 93 18.81 820,234,000 Page Counry 1993 174 . 78 2 22.92 490,117,400 Patrick County 1991 389 . 2 86 18.57 1,387,016,932 Piusylvania Counry 1994 372 . 4 91 17.36 798,755,600 Powhatan County 1994 . r~ U 9 TABLE 1 MEDIAN ASSESSMENT/SALES RATIO, NUMBER OF SALES, • COEFFICIENT OF DISPERSION, AND LATEST EFFECTIVE REASSESSMENT FOR VIRGINIA LOCALITIES, 1994 Locality Latest Number of Median Coefficient of Total Fair Reassessment Sales Ratio Dis ersion Market Value ' PrinceEdwaidCounty 1991 198 74.1 26.95 5427,167,528 Prince George County Annual 255 83.8 11.09 806,557,900 Prince William County Annual 501 93.2 6.07 12,005,250,900 Pulaski County 1992 448 87.9 17.55 915,428,470 Rappahannock County 1992 61 92.6 15.55 770,146,600 Richmond County 1991 71 79.3 25.11 293,123,480 Roanoke County Annual 852 88.5 7.55 3,267,212,300 Rockbridge County 1991 196 81.2 19.72 720,350,900 Rockingham County 1994 409 87.7 14.74 2,555,189,470 Russell County 1989 247 81.8 25.93 589,060,414 Scott County 1992 188 80.0 25.95 440,304,909 Shenandoah County 1991 417 84.2 22.57 1,518,388,900 Smyth County 1992 327 84.8 22.16 751,042,978 Southampton County 1990 108 79.9 20.16 592,974,400 SpocsylvaniaCounry 1992 1,778 94.8 13.80 3,641,302,150 • Stafford County 1994 1,432 94.3 9.59 3,694,269,800 SurryCounry 1993 54 92.4 15.99 311,140,923 Sussex County 1994 67 94.4 25.49 377,991,590 Tazewell County 1994 358 92.0 25.45 1,176,159,800 Warren County 1991 400 98.0 17.02 1,392,444,800 Washington County 1993 348 87.7 15.41 1,393,495,720 Westmoreland County 1989 257 71.5 26.58 638,052,840 Wise County 1991 269 93.2 28.49 880,249,141 Wyche County 1991 268 83.8 20.86 752,355,615 York County 1994 399 95.8 4.32 2,632,182,317 Alexandria City Annual 1,746 96.8 8.31 510,218,540,200 Bedford Ciry* 1991 80 79.9 14.88 186,997,700 Bristol City 1993 241 91.5 18.46 466,022,400 Buena Vista Ciry* 1991 60 79.2 19.31 134,505,005 Charlottesville City Annual 400 94.8 8.64 1,670,965,400 Chesapeake City Annual 625 92.1 5.28 7,225,064,500 Clifton Forge Ciry* 1994 48 87.8 20.03 79,191,240 Colonial Heights City 1994 213 91.4 7.40 762,275,529 Covington City* 1991 95 88.6 19.10 172,290,140 • Danville City 1994 398 82.5 13.41 1,196,154,100 10 TABLE 1 MEDIAN ASSESSMENT/SALES RATIO, NUMBER OF SALES, • COEFFICIENT OF DISPERSION, AND LATEST EFFECTIVE REASSESSMENT FOR VIRGINIA LOCALITIES, 1994 Locality Latest Number of Median Cceftlcient of Total Fair FlrtpariaCity 1994 65 97.5 18.85 5186,140,300 Fairfax City Annual 291 97.0 6.35 1,794,551,400 Falls Church City Annual 161 96.5 10.59 1,057,727,250 ~~ C~,* 1993 80 93.0 17.36 253,689,223 Fredericksburg City* 1992 172 107.4 14.43 1,051,396,400 ~~ City 1992 134 86.2 19.15 197,053,225 Hampton City* Annual 524 97.7 5.82 4,334,854,400 Harrisonburg City 1993 249 95.1 9.93 1,360,358,500 Hopewell City 1993 264 89.5 10.07 617,421,000 Lexington City* 1991 58 75.6 16.50 172,994,200 Lynchburg City 1993 375 88.4 8.66 1,982,913,800 Manassas City Annual 503 93.9 6.25 1,737,599,100 Manassas Park City Annual 130 97.4 9.33 310,687,300 Martinsville City 1993 129 89.0 13.29 482,962,810 Newport News City* Annual 525 96.8 6.16 6,102,251,600 • 560 963 757 6 Norfolk City* Annual 674 93.7 9.32 , , , Norton City 1992 50 82.3 20.54 104,204,460 Petersbtug City* 1994 264 93.5 12.11 787,165,900 Poquoson City* 1993 187 90.0 6.69 479,545,983 Portsmouth City* Annual 526 94.3 6.35 2,581,998,570 Radford City 1992 143 90.3 15.48 376,581,000 Richmond City Annual 3,289 99.0 16.40 7,929,101,627 Roanoke City Annual 523 93.3 7.01 3,013,082,295 Salem City 1993 372 81.5 10.75 869,347,100 South Boston City Annual 92 85.8 18.87 182,487,312 Staunton City 1993 282 85.8 9.31 684,219,126 Suffolk City Annual 400 90.5 11.02 2,025,818,600 Virginia Beach City* Annual 500 94.4 5.60 16,917,600,968 Waynesboro City 1993 204 87.1 12.28 649,003,200 Williamsburg City* Annual 79 95.6 8.91 681,300,500 Winchester City 1991 190 104.7 9.71 1,275,033,100 'Ilse fav market value for real estate for Alexsndria reflects the corrected amocrat u provided by the assessor in October 1995. * I.ocalitiea with Ccscal year re-asseasmmts; FaQ Market Value is reported for 6sca1 year 1993-94. The following localities conduct biemial reassessment of property: the counties of Albemarle, Grayson, Henry, Louisa. Stafford and York; and the cities of Colonial Heights. Danville, Lynchburg. Martinsville, Petersburg, Poquoson, Salem. Staunton. and Waynesboro. • the Ccefficieat of Ihspetsion meatttres the average absolute percentage deviation of the ratios from the median ratio. the coefficient of dispersion is affected by sample size, as well as ocher factors. 11 n u • • 0 D D rn n rn D m t~ ~ Cfl ~ ~ E ~ z I 0 mm , ~n ~ O~ ~c mz z~ ~ ~ cjo -~ ~; O I f ~ ~ I ~ ~ r c f m v ~ cn ~ ; NUMBER OF SALES N .~ O 00 O N ~ O O O O O O O O O~ ROANp~.~ ~ ~ z , , c> z J a • 1 38 ASSISTANT COUNTY ADMINISTRATOR April 18, 1996 C~~~x~~~ o~~ ~a~x~a~e Mr. Danny Payne State Tax Commissioner Department of Taxation P. O. Box 1880 Richmond, Virginia 23282-1880 Dear Mr. Payne: The County Administrator and Board of Supervisors of Roanoke County have • asked that the scope of your sales/ratio study for 1995 be expanded to include a review of the policies and procedures of our Real Estate Assessment Office. I have spoken with Tom Morelli concerning this request. We have several types of reports that can assist in your review which will consider the impact to individual neighborhoods, the impact of the appeals to our proposed assessed values, and other data related to sales/ratios. Perhaps an overview or statistical sampling of this data will be appropriate for your review. Finally, we would like for Mr. Morelli or a member of your staff to make a presentation to our Board of Supervisors of the report card process that you have performed. We are not looking for a detailed study, but a statistical sampling and offering of suggestions to improve our efficiency and quality of work. I have assembled data for your convenience in previewing the policies and procedures of the Roanoke County Real Estate Assessment Office. Hopefully, this will assist you in your review. OVERVIEW: Roanoke County has approximately 40,000 parcels and a staff of ten appraisers to complete an annual reassessment. On March 1 of each year, staff appraisers begin the appraisal process. They have until December 1 to complete the reassessment, which includes working building permits, processing supplemental billing, appraising splits, and reviewing transfers to keep the land book current. Following • the completion of our annual assessment, we enter into the procedure of editing to assure that all properties have a current appraisal and that all County records are P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 (540) 772-2002 FAX (540) 772-2089 ® Recycled Paper Page 2, • April 18, 1996 correct. By December 15, the reassessment notices, appraisal cards and reports are printed by Management Information Services.. These notices are mailed to all property owners around December 27. Informal appeals are held within our office beginning approximately January 15 which allows the taxpayers to schedule an appointment to meet directly with the appraiser that appraised their property, ask questions concerning the appraisal process and make any appeals regarding the appraisal of their property. Each citizen who makes an appeal is asked to identify his or her appeal complaint as either assessed higher than market value or not assessed uniformly with similar properties. The schedule for public hearings runs for approximately eight to nine days and includes one evening, one Saturday, and one holiday in order to provide maximum opportunity for appeals by citizens. Each appraiser has the authority during the appeals and review process to adjust assessments which they consider to be in excess of market value or inconsistent with the assessment of similar properties. Any citizen who appeals his or her assessment is notified by mail of a decision to change or not change their property values. If a taxpayer is not satisfied with the outcome of their appeal, they may schedule a hearing with the Board of Equalization, who serves from January 1 through December 31 of each year. The third tier of appeal would be to the • Circuit Court. SUMMARY OF PUBLIC HEARINGS,.1996 I am attaching a copy (document A) of the number of appeals we had for the 1996 reassessment per appraiser. This chart also shows the number of parcels changed, not changed, and a total dollar amount of change, etc. REASSESSMENT HISTORY 1991 - 1996 The accumulation of assessment history (document B) is a summary of sales ratios and coefficients calculated by the Virginia Department of Taxation for tax years 1991 - 1994. Though not official, we have included ratios and coefficients for tax year 1995, which is within the range of your department's not yet released estimate. Also included, using our CAMA (Computer Assisted Mass Appraisal) system is a projected ratio for the 1996 tax year. This ratio produces higher ratios when comparing the 1,506 sales of 1995 to 1996 assessed values. With the inclusion of 1996 sales, and if past trends continue, our 1996 ratio when computed by the Department of Taxation should be approximately 4% lower for a state • derived sales ratio of approximately 90% which is traditional for our County. Testing for uniformity is shown by C.O.D. (Coefficient of Dispersion) and P.R.D. (Price Related Differential), and is based on IAAO's standards. Page 3 April 18, 1996 • 1995 SALE L WER THAN A ESSED VALUE S O SS Qualified sales for 1995 totaled 1,485. This chart and bar graph (document C) illustrates that there were 223 improved property sales which fell short of the 1996 level of assessment, and bar graph and chart (document D) illustrates there were 146 improved property sales which fell short of the 1995 level of assessment. Also, note the percentage of each sale and number of occurrences. A stratification by property class (document E) shows percentages of increase from 1995 to 1996 and total dollar growth. Also, see percentages of increase due to new construction for 1993, 1994 and 1995. We hope you find the enclosed information helpful and we will make an effort to provide whatever additional data your review may require. We also have the capability of providing you with information, sales data and number of appeals from individual neighborhoods and specific sections of the County as maybe necessary or required by your staff. Please call me for further information or explanation of the enclosed. Sincerely, ~~~ ~~~~~ John M. Chambliss, Jr. Assistant County Administrator pc: Mr. Tom Morelli, Appraisal Supervisor Department of Taxation Mr. H. lfeith Mawyer, Property Tax Manager Department of Taxation Mr. Elmer Hodge, County Administrator Mr. Paul Mahoney, County Attorney Mr. John Birckhead, Director of Real Estate Assessments Mrs. Anne Marie Green, Director of Community Relations Attachments JMC/pp • ~ • eNI i • w~RTN' a ~®M~®1®TWEAI,T'I~ o,~ VII~~Il\TIA Department of Taxation May 9, 1996 Mr. John M. Chambliss, Jr. Assistant County Administrator County of Roanoke P. O. Box 29800 Roanoke, Virginia 24018-0798 Subject: 1995 Assessment/Sales Ratio Study Dear Mr. Chambliss: Thank you for your letter requesting an in-depth analysis of your 1995 assessment/sales ratio and your assessment office. You have provided a number • of attachments which indicate that your assessment office has had considerable success in generating equitable and uniform assessments. The Department of Taxation (TAX) recently published its "1994 Assessment/Sales Ratio Study" which also indicates a high degree of success. As you know, the ratio study is performed annually for each locality. The 1995 study is underway, and initial data will be available in late 1996 for publication in early 1997. When the data is available from our auditors, our property tax staff will be happy to analyze specific neighborhoods that you identify. A representative will contact you as soon as the data is available. Also, we will be happy to provide advisory aid and assistance as provided in the Code of Virginia § 58.1-202. The data that you provide and our earlier studies, however, indicate that no problems exist regarding the equalization of assessments. If possible, please identify specific concerns between now and the time that we review the 1995 data so that they may be addressed. Regarding your policies and procedures, although our review would ensure adherence to the laws of the Commonwealth, a management efficiency and quality report would be beyond the scope of TAX's statutory duty and authority. You may want to consider hiring a professional management consultant for this • segment. • Mr. Chambliss May 9, 1996 Page 2 If we may be of further assistance pending the receipt of the sales data, please do not hesitate to contact me or Mr. Keith Mawyer at (804) 367-8020. Sincerely, Danny M. Payne Tax Commissioner • • • ~ APPRAISER ASSESSMENT EXPERIENCE APPRAISERS ASSESSMENT YEARS OTHE R YEARS TOTAL YEARS • 1 Bily Driver 15 3 18 2 Lynn Rogers 24 6 30 3 Mike Xeroteres 15 2 17 4 Charles Vaden 35 1 36 5 John W. Birckhead 21 2 23 ' 6 Steve White 16 4 20 7 Ken Hall 19 0 19 8 Bruce Lowe 18 0 18 9 Bill Caton 9 0 9 10 Susan Simmons 12 3 15 TOTAL 184 21 205 TRAINEES 1 Cynthis Best 2 0 2 2 Kelly Crouse 3 0 3 • TOTAL 5 0 5 10 APPRAISERS 18.4 years of assessment experience 2Q.5 years Real Estate 3 Designations 9 State Licensed Appraisers / 1 APPRAISER ASSESSMENT EXPERIENCE YEARS EXPERIENCE 0 10 20 30 4 0 &Ily Driver 15 ~ Lynn Ropers 24 Q NNks Xeroteres 15 Z Charbs Vaden ~ w John W. Birckhead 21 N Steve White 1b ~ Ken Mau 1p a pruce Lovvs 1b Q Btu Caton p Susan Simmons 12 RAINEES YEARS EXPERIENCE 0 1 2 3 4 W Q Cyntl~is Best Z w W Z Kelly Crouse r ~~. 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 RESOLUTION 052896-1 APPROVING THE FISCAL YEAR 1996-97 BUDGET FOR THE COUNTY SCHOOL BOARD FOR ROANORE COUNTY, VIRGINIA WHEREAS, Section 22.1-93 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget for educational purposes; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1996-97 for the educational purposes of the County School Board for Roanoke County, Virginia, as follows: Budget FY 1995-96 Budget FY 1996-97 FUND School Operating Fund $ 76,103,239 $ 79,912,607 Cafeteria Fund 2 Grants Fund 1 Textbook Fund Capital Fund 1 TOTAL $ 83 2. That the preparation informative and fiscal plannir On motion of Supervisor t carried by the following recoz AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: /'~ Mary H. Allen, CMC Clerk to the Board cc: File Dr. Deanna Gordon, School Superintendent Diane Hyatt, Finance Director Brent Robertson, Budget Director 2 + ~ + ACTION NO. ITEM NUMBER ~~ / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: Adoption of County of Roanoke School Budget for the 1996-97 Fiscal Year COUNTY ADMINISTRATOR'S COMMENTS: ~~ ~ ~~~~ ~~ -~Y~:~;~~' ~[-~,rJr(in-.c.cx. irastil ~~rc~-n~.~-;. .ti,~c ~ !' o c~ .~ ~.e~~--rti~,x-~~.<+~ e~~~~~ SUMMARY OF INFORMATION: This time has been set aside for the presentation of the School budget by Dr. Deanna Gordon, Superintendent of County Schools. The budget was approved by the Roanoke County School Board at their meeting on May 17, 1996. A copy of the School budget is enclosed as a separate document in your Board Packet. FISCAL IMPACT: The enclosed School budget includes $42,206,916 of transfers from the County budget. STAFF RECOMMENDATION: Staff recommends approving the enclosed School budget for the 1996-97 fiscal year. SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: Elmer C. Hodge County Administrator M:\finance\common\board\5-28-96.wpd May 22, 1996 ~ V • • ~-I Approved () Motion by Denied () Eddy Received () Harrison Referred () Johnson To () Minnix Nickens No Yes Abs M:\finance\common\boazd\5-28-96.wpd May 22, 1996 ~ t r ~-- l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 RESOLUTION APPROVING THE FISCAL YEAR 1996-97 BUDGET FOR THE COUNTY SCHOOL BOARD FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 22.1-93 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget for educational purposes; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1996-97 for the educational purposes of the County School Board for Roanoke County, Virginia, as follows: Budget FY 1995-96 Budget FY 1996-97 FUND School Operating Fund $ 76,103,239 $ 79,912,607 Cafeteria Fund 2,995,000 3,017,000 Grants Fund 1,652,032 1,498,253 Textbook Fund 777,283 814,526 Capital Fund 1,500,000 0 TOTAL $ 83,027,554 $ 85,242,386 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. agenda\general\budgetsch 1 u 1 ~::: ~ 1 Revised 5/17/96 Roanoke County Schools Budget OFFICE OF DIVISION SUPERINTENDENT ROANOKE COUNTY SCHOOLS 5937 COVE ROAD, N.W. ROANOKE, VIRGINIA 24019 May 17, 1996 A BUDGET MESSAGE ' The 1996-97 bud et is a fiscal plan that can be a source of pride for our school g division and county. Through a cooperative effort, the school board and board of ' supervisors will allocate resources to continue funding high quality classroom instruction and support salary scales that reflect the highest priorities of our ' employees. The pay plan allows all employees to advance a step on the scale. For employees at the top of the scale, longevity steps recognize their many years of dedicated service. ' com ensation continues as the hi hest riori of the school board While employee p g p ty and board of supervisors, instructional materials and the security of our schools ' received special attention in this budget. New textbooks will be funded, additional equipment will be purchased, and resource officers will be assigned to each high ' school. We will employ an additional psychologist and will staff our newest facility, Glenvar Middle School. t Any budget is a compromise that must account for wants, needs, and resources. To better meet our students' needs, this budget has been built with input from parents, ' community members, and staff. The school board is committed to listening and responding to its constituents. This budget demonstrates that commitment. i Sincerely, Deanna Gordon uperintendent 1 '~ Roanoke County Schools All Funds FY 1996-97 Budget Summary Budget Budget Increase Percent FY 1995-96_ _ FY 1996-97 (Decrease) _ Change Fund School Operating Fund $ 76,103,239 $ 79,912,607 $ 3,809,368 5% Cafeteria Fund 2,995,000 3,017,000 22,000 1% Grants Fund 1,652,032 1,498,253 (153,779) -9% Textbook Fund 777,283 814,526 37,243 5% Capital Fund 1,500,000 0 (1,500,000) -100% Total $ 83,027,554 $ 85,242,386 $ 2,214,832 3% Roanoke County Schools All Funds Summary (93.7%) School Operating Fund (3.5%) Cafeteria Fund (1.0%) Textbook Fund (1.8%) Grants Fund 3 1 1 Revenues• i State Revenue: Sales Tax Approp. Basic Appropriation Salary Supplement Foster Home Children -Reg. Foster Home Children -Spec Gifted and Talented SOQ -Remedial Education SOQ -Remedial Summer School Social Security -Instructional Social Security -Non-Inst. Retirement-Instructional Retirement-Non-Inst. Harper Settlement Group Life-Instructional Group Life-Non-Inst. SOQ -Special Education Homebound Payments Special Ed -Regional Tuition SOQ -Voc. Ed. Voc Ed -State Equipment Voc Ed -State Adult Voc Ed -State Occup/Tech Ed Composite Index Transition ESL Payments SOL Staff Development At Risk Maintenance Reserve Dispazity: Library Technology Dispazity: K-3 Adult Ed Basic Total State ' Federal Revenue: Forest Reserve Fund Voc Ed Consumer Homemaking Public Law 95-561 ' Voc Ed - Cazl Perkins Act -Adult Voc Ed - Cazl Perkins Act ' Total Federal School Operating Fund Revenue Summary Actual FY 1994-95 Budget FY 1995-96 $ 6,871,339 19,736,596 436,304 32,786 136,899 246,965 238,733 84,164 1,201, 895 94,464 971,395 105,360 0 8,232 4,140 1,967,485 31,766 464,361 732,662 9,208 41,477 122,786 0 5,129 0 47,494 123,482 126,781 26,235 5,485 $ 33,873,623 1,198 3,655 0 0 140,477 $ 145,330 $ 7,212,207 19,504,332 1,070,024 33,000 125,000 246,929 238,698 76,209 1,194,63 8 98,427 970,7t 1 105,728 0 7,535 3,795 1,967,197 30,000 510,000 732,555 8,000 30,000 130,000 0 5,166 0 48,231 46,000 103,384 27,390 4,000 $ 34,529,156 800 3,000 1,000 24,500 115,500 $ 144,800 5 Budget FY 1996-97 $ 7,439,845 20,936,337 224,609 33,000 125,000 248,675 256,696 90,634 1,211,973 156,657 960,027 105,728 220,416 4,698 0 2,502,791 43,775 575,000 938,546 8,000 50,000 130,000 98,418 8,288 23,583 44,220 92,250 0 58,833 4,000 $ 36,591,999 800 3,000 1,000 20,000 105,500 $ 130,300 Increase (Decrease) 227,638 1,432,005 (845,415) 0 0 1,746 17,998 14,425 17,335 58,230 (10,684) 0 220,416 (2,837) (3,795) 535,594 13,775 65,000 205,991 0 20,000 0 98,418 3,122 23,583 (4,011) 46,250 (103,3 84) 31,443 0 $ 2,062,843 0 0 0 (4,500) (10,000) $ (14,500) Roanoke County Schools Operating Fund Expenditures (81.4%) Personnel (5.2%) Support Services (0.4%) Summer School (0.2%) Adult Education f"f i (8.7%) Central Support (4.1%) Classroom Instruction Descr' 'on Classroom Instruction Personnel Support Services Central Support Total Operating Expenditures Special Programs Summer School Adult and Continuing Education Total Other Programs Total School Expenditures 6,960,026 $ 79,431,220 326,323 155,064 $ 481,387 $ 79,912,607 *Estimated School Enrollment September 1, 1996: 13,776 Budget Percent Cost FY 1996-97 of Total Per Pupil 3,290,411 $ 239 65,058,603 4,723 4 122 180 299 4.1% 81.4% 5.2% 8.7% 99.4% 0.4% 0.6% 1 UU.U% $ 5,766 24 11 $ 35 $ 5,801 7 1 Exnenditures• ii i~ J 1 Classroom Instruction: Office of the Assistant Superintendent Instructional Programs Executive Assistant Educational Testing Vocational Education Pupil Personnel /Special Education Guidance Services Media Services Total Classroom Instruction Personnel: Instructional Administrative Classified Total Personnel Support Services: Transportation Facilities & Operations Total Support Services Central Support: School Board Office of the Superintendent Budget & Data Management Pupil Assignment Staff Development Total Central Support Other Programs: School Operating Fund Expenditure Summary Actual Budget Budget Increase FY 1994-95 FY 1995-96 FY 1996-97 (Decrease) $ 699,756 $ 672,879 $ 672,879 $ 0 386,827 404,144 404,144 0 28,905 49,332 49,332 0 32,632 34,105 34,105 0 319,290 216,343 216,343 0 1,096,966 1,111,251 1,347,429 236,178 191,889 205,559 216,659 11,100 359,573 349,520 349,520 0 $ 3,115,837 $ 3,043,133 $ 3,290,411 $ 247,278 $ 46,151,702 $ 46,792,891 $ 49,167,241 $ 2,374,350 5,246,914 5,472,902 5,732,902 260,000 9,247,752 9,683,460 10,158,460 475,000 $ 60,646,369 $ 61,949,253 $ 65,058,603 $ 3,109,350 $ 560,951 $ 540,416 $ 540,416 $ 0 3,582,071 3,421,764 3,581,764 160,000 $ 4,143,022 $ 3,962,180 $ 4,122,180 $ 160,000 $ 40,229 $ 39,137 $ 39,137 $ 0 142,047 224,611 249,011 24,400 4,133,160 6,305,309 6,551,459 246,150 57,532 53,257 53,257 0 61,194 67,162 67,162 0 $ 4,434,162 $ 6,689,476 $ 6,960,026 $ 270,550 Summer School $ 243,570 $ 304,133 $ 326,323 $ 22,190 Adult & Continuing Education 149,415 155,064 155,064 0 Total Other $ 392,985 $ 459,197 $ 481,387 $ 22,190 Total School Operating Expenditures $ 72,732,374 $ 76,103,239 $ 79,912,607 $ 3,809,368 r u 1 J i J School Grants Fund Revenue and Expenditure Summary Actual Budget Budget Increase FY 1994-95 FY 1995-96 FY 1996-97 (Decrease) Revenues• Chapter 1 /Title 1 $ 585,000 $ 495,426 $ 411,204 $ (84,222) Chapter 2 /Title VI 67,000 45,000 45,000 0 Title 2 37,000 52,525 30,000 (22,525) VCA -English 0 7,250 0 (7,250) VCA -Fine Arts 0 10,000 0 (10,000) Drug Free Schools 58,000 35,858 45,000 9,142 Title VI-B Flow-Thru Funds 727,233 727,388 837,726 110,338 Job Training Partnership Act 25,000 20,000 0 (20,000) Pre-School Mini Grant 65,945 62,675 73,656 10,981 Visually Handicapped Grant 4,910 4,910 4,667 (243) Public Law 89-313 Part H 3,905 0 0 0 Inmate Pilot Grant 78,000 0 0 0 Region VI Inservice 44,500 38,500 36,000 (2,500) Summer Youth Employment 95,000 95,000 0 (95,000) Tech Prep - Arts/Media 24,000 0 0 0 Tech Prep -Consumer Homemaking 20,000 0 0 0 Tech Prep -Marketing Implementation 24,000 0 0 0 Tech Prep -Administrative Services 0 40,000 0 (40,000) High Schools That Work 15,000 17,500 15,000 (2,500) Total Revenues $ 1,874,493 $ 1,652,032 $ 1,498,253 $ (153,779) Expenditures• Chapter 1 /Title 1 $ 585,000 $ 495,426 $ 411,204 $ (84,222) Chapter 2 /Title VI 67,000 45,000 45,000 0 Title 2 37,000 52,525 30,000 (22,525) VCA -English 0 7,250 0 (7,250) VCA -Fine Arts 0 10,000 0 (10,000) Drug Free Schools 58,000 35,858 45,000 9,142 Title VI-B Flow-Thru Funds 727,233 727,388 837,726 l 10,338 Job Training Partnership Act 25,000 20,000 0 (20,000) Pre-School Mini Grant 65,945 62,675 73,656 10,981 Visually Handicapped Grant 4,910 4,910 4,667 (243) Public Law 89-313 Part H 3,905 0 0 0 Inmate Pilot Grant 78,000 0 0 0 Region VI Inservice 44,500 38,500 36,000 (2,500) Summer Youth Employment 95,000 95,000 0 (95,000) Tech Prep - Arts/Media 24,000 0 0 0 Tech Prep -Consumer Homemaking 20,000 0 0 0 Tech Prep -Marketing Implementation 24,000 0 0 0 Tech Prep -Administrative Services 0 40,000 0 (40,000) High Schools That Work 15,000 17,500 15,000 (2,500) Total Expenditures $ 1,874,493 $ 1,652,032 $ 1,498,253 $ (153,779) The School Grants Fund is fully supported by grants from state, federal and private sources. The purpose of these various grants is to provide critical support for compensatory programs, vocational and special education programs, innovative concepts in staff development, classroom instruction and intervention with at-risk students. 11 ' ROANOKE COUNTY PUBLIC SCHOOLS ' FIVE-YEAR SALARY IMPROVEMENT GOALS 1995-2000 1. All personnel groups will move up one step on their respective salary scale each yeaz: 2. All personnel groups will receive at least a cost of living increase each year. 3. Each benchmaric* ranking of the teachers' salary scale will rank within the top 25 school divisions. 4. Longevity steps for all personnel soups are to allow an additional 5800 for 25 years' experience and $1,000 for 30 years' experience. 5. The master's decree supplements will rank within the top 25 school divisions in Virginia in the benchmark* years.. 6. Steps on the teachers' salary scale will correlate to the years of teaching experience. 7. The top step of the teachers' scale will be 1.5 times the beginning step experience_ 8. The average teacher salary will meet or excxed the national average. 9. Progress toward achieving the goals will be assessed annually and revised as needed. 10. Goals will be implemented as funding allows. *Benchmark years: 0, 10, 20, 30 and maximum experience. 1995 - 1996 Accomplished Accomplished Accomplished for 0 and 20 years' experience: improved for 10 and 30 years 5600 added for ?5 years experience Accomplished Improved: step 20 is 1.47 times the be:dnnina Improved Accomplished 1994 - 1995 State Ranking: 0 26th 10 35th 20 17th 30 65th max 68th Proposed 1996 - 1997 Accomplished Accomplished 5800 for 25 years' experience 5500 for 30 years' experience Supplements for advanced decrees indexed and increased Accomplished Improved: step ZO is 1.486 times the be~inninQ Accomplished 1995 - 1996 State Ranking: 0 23rd 10 32nd 20 11th 30 46th max 50th 13 1 ' School Board Members ' Mr. Jerry Canada, Chairman Mr. Michael Stovall, Vice Chairman Mr. William Irvin ' Mr. Thomas Leggette Mrs. Marion Roark ' Miss Ruth Wade, Clerk II ' Administration ~~ ~ Dr. Deanna Gordon, Superintendent Or. James Gallion, Assistant Superintendent ', ' Mr. Martin Robison, Executive Assistant Or. Jerry Hardy, Director, Budget & Data Management 1 1 1 _ ~ . i. ~~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 RESOLUTION 052896-2 RECOMMENDING LEGISLATIVE PROPOSALS TO THE VIRGINIA ASSOCIATION OF COUNTIES FOR THE 1997 SESSION OF THE VIRGINIA GENERAL ASSEMBLY WHEREAS the Board of Supervisors of Roanoke County, Virginia, has identified major legislative issues of state-wide concern to be considered by the 1997 session of the Virginia General Assembly; and WHEREAS, the Board has recommended these issues to its state- wide organization, the Virginia Association of Counties, for consideration in the adoption of its legislative program; and WHEREAS, the Board adopts this resolution as part of the Legislative Program of Roanoke County for the 1997 session of the Virginia General Assembly. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, that the following legislative proposals are submitted to the Virginia Association of Counties for consideration in its 1997 Legislative Program. I. A. Education. Realizing that public education is the foundation of American democracy and the cornerstone of our future economic well being, the County urges the General Assembly to consider favorably the following actions. 1) The Constitution of the Commonwealth of Virginia should be amended to provide that elected school boards may be 1 i granted the authority and responsibility for taxation to support public education. 2) The General Assembly should enhance funding for public education, including increasing the funds available to the Literary Fund for local school capital construction or renovation projects. 3) Local school divisions should be authorized to establish opening dates for school. 4) Disparity funding should be based not only upon the number of students eligible for free or reduced fee lunches, but also upon the locality's local tax effort in support of education. Disparity funding should be based upon the composite index (which measures a locality's relative fiscal ability to provide its share of the cost of a local school system that meets the standards of quality) and the locality's local effort in support of that school system. B. Roanoke County supports legislation amending the heart/lung/cancer presumption statute for Workers' Compensation to restore balance to the rebuttal process. Compensability shall be determined by establishing whether work or non-work related risk factors (life-style choices such as smoking, poor nutritional habits, lack of exercise, or obesity, or non-work related stress and familial history) are more likely the primary cause of the medical condition. In addition, Roanoke County opposes any further expansion of this statute. C. Roanoke County supports legislation relieving local 2 governments of the responsibility of meeting recycling rates on all wastes collected by private haulers and diverted from waste disposal facilities identified to receive such wastes as set out in the local solid waste management plan. This legislation should also require that private haulers diverting such wastes be held accountable and responsible to meeting the same recycling rates and requirements as the local governments. Section 10.1-1411 imposes a 25% recycling mandate on local governments. The 1995 session of the General Assembly adopted the Waste Hauler Displacement Bill which severely limited the ability of local governments to regulate the flow of waste. This proposal would relieve local governments of the responsibility of meeting this recycling mandate on all wastes collected by private haulers. It would also require that private haulers be subject to the same recycling mandates as local governments. D. Roanoke County supports additional new construction and maintenance funding for the Virginia Department of Transportation for secondary and primary roads. Additional funding for new construction projects will address critical transportation needs of all local governments. Additional maintenance funding shall be used for an expanded program to mow grass and weeds, and inspect and clean drainage pipes and culverts. E. Roanoke County supports allowing the disposal of land clearing vegetative debris (including tree stumps) in less expensive facilities in a manner not detrimental to the environment. This would require groundwater and methane gas 3 monitoring, financial assurances from the owner/operator, and local governing body certification of compliance with all local ordinances. F. Roanoke County supports legislation amending Section 14.1-46.0:1 to increase the salary supplement for the Chairman of the Board of Supervisors from $1,800 to $2,500 per year. G. Roanoke County supports continued and increased funding for the Comprehensive Services Act, the Virginia Community Juvenile Crime Control Act, the Family Preservation Act, local police departments (HB 599 funding), and the Regional Competitiveness Act. H. Roanoke County opposes the provisions of H.B. 1513 (legislation carried over from the 1996 session) which would shift more of the costs of water and sewer facilities and operations from the homebuilders to the individual consumers. This legislation claims only to require "fair and reasonable" water and sewer connection fees, yet its practical effects are to shift costs and expenses to the existing utility customer, jeopardize new and existing revenue bond covenants, and impose a "one size fits all" mandate on local governments and water and sewer authorities. I. Roanoke County opposes any attempt to restrict or eliminate local sources of taxation, including personal property taxation and business and professional occupational licensing. J. Roanoke County supports authority to impose an additional one-half percent (2%) local option sales tax. K. Roanoke County supports expanding local authority to create transportation districts, to impose local option motor 4 vehicle fuels taxes, and to expend these tax proceeds for local transportation improvements. II. That the Clerk to the Board of Supervisors is directed to send a certified copy of this resolution to the Virginia Association of Counties, members of the General Assembly representing the Roanoke Valley, and to the Town Council of the Town of Vinton, City Councils of the City of Salem and the City of Roanoke, and the Boards of Supervisors of the Counties of Bedford, Botetourt, Craig, Floyd, Franklin, and Montgomery counties. On substitute motion of Supervisor Nickens to adopt the resolution with Section K amended, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~. ~~C..~c-Ge~/ Mary H. lien, CMC Clerk to the Board CC: Roanoke Valley General Assembly Legislators Virginia Association of Counties Mary Parker, Roanoke City Clerk Carolyn Ross, Vinton Town Clerk Forest Jones, Salem City Clerk Clerk, Bedford County Board of Supervisors Clerk, Botetourt County Board of Supervisors Clerk, Floyd County Board of Supervisors Clerk, Craig County Board of Supervisors Clerk, Montgomery County Board of Supervisors Clerk, Franklin County Board of Supervisors Paul M. Mahoney, County Attorney 5 ACTION NO. ITEM NO. G AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: Resolution recommending legislative proposals to the Virginia Association of Counties for the 1997 Session of the Virginia General Assembly COUNTY ADMINISTRATOR'S COMMENTS: This Resolution conveys Roanoke County's recommendations to the Virginia Association of Counties for adoption of its legislative program for the 1997 session of the Virginia General Assembly. Each year the Virginia Association of Counties requests that its membership submit its recommendations for proposed legislation for the adoption of its annual legislative program for the upcoming General Assembly session. Attached you will find a Resolution suggesting a variety of legislative recommendations for adoption by VACO. It is recommended that the Board adopt the attached Resolution recommending a legislative program to VACO for the 1997 session of the Virginia General Assembly. spectfully submitted, V l .~ Paul M. Mahoney County Attorney 1 -~ Approved ( ) Denied ( ) Received ( ) Referred to Motion by Action Vote No Yes Eddy Harrison Johnson Minnix Nickens Abs g.attorney.board.97gvaco.rpt 2 ~~-o~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 RESOLUTION RECOMMENDING LEGISLATIVE PROPOSALS TO THE VIRGINIA ASSOCIATION OF COUNTIES FOR THE 1997 SESSION OF THE VIRGINIA GENERAL ASSEMBLY WHEREAS the Board of Supervisors of Roanoke County, Virginia, has identified major legislative issues of state-wide concern to be considered by the 1997 session of the Virginia General Assembly; and WHEREAS, the Board has recommended these issues to its state- wide organization, the Virginia Association of Counties, for consideration in the adoption of its legislative program; and WHEREAS, the Board adopts this resolution as part of the Legislative Program of Roanoke County for the 1997 session of the Virginia General Assembly. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County, Virginia, that the following legislative proposals are submitted to the Virginia Association of Counties for consideration in its 1997 Legislative Program. I. A. Education. Realizing that public education is the foundation of American democracy and the cornerstone of our future economic well being, the County urges the General Assembly to consider favorably the following actions. 1) The Constitution of the Commonwealth of Virginia should be amended to provide that elected school boards may be 1 -~ granted the authority and responsibility for taxation to support public education. 2) The General Assembly should enhance funding for public education, including increasing the funds available to the Literary Fund for local school capital construction or renovation projects . 3) Local school divisions should be authorized to establish opening dates for school. 4) Disparity funding should be based not only upon the number of students eligible for free or reduced fee lunches, but also upon the locality's local tax effort in support of education. Disparity funding should be based upon the composite index (which measures a locality's relative fiscal ability to provide its share of the cost of a local school system that meets the standards of quality) and the locality's local effort in support of that school system. B. Roanoke County supports legislation amending the heart/lung/cancer presumption statute for Workers' Compensation to restore balance to the rebuttal process. Compensability shall be determined by establishing whether work or non-work related risk factors (life-style choices such as smoking, poor nutritional habits, lack of exercise, or obesity, or non-work related stress and familial history) are more likely the primary cause of the medical condition. In addition, Roanoke County opposes any further expansion of this statute. C. Roanoke County supports legislation relieving local 2 . E-~ governments of the responsibility of meeting recycling rates on all wastes collected by private haulers and diverted from waste disposal facilities identified to receive such wastes as set out in the local solid waste management plan. This legislation should also require that private haulers diverting such wastes be held accountable and responsible to meeting the same recycling rates and requirements as the local governments. Section 10.1-1411 imposes a 25~ recycling mandate on local governments. The 1995 session of the General Assembly adopted the Waste Hauler Displacement Bill which severely limited the ability of local governments to regulate the flow of waste. This proposal would relieve local governments of the responsibility of meeting this recycling mandate on all wastes collected by private haulers. It would also require that private haulers be subject to the same recycling mandates as local governments. D. Roanoke County supports additional new construction and maintenance funding for the Virginia Department of Transportation for secondary and primary roads. Additional funding for new construction projects will address critical transportation needs of all local governments. Additional maintenance funding shall be used for an expanded program to mow grass and weeds, and inspect and clean drainage pipes and culverts. E. Roanoke County supports allowing the disposal of land clearing vegetative debris (including tree stumps) in less expensive facilities in a manner not detrimental to the environment. This would require groundwater and methane gas 3 i - ~ y ~_ monitoring, financial assurances from the owner/operator, and local governing body certification of compliance with all local ordinances. F. Roanoke County supports legislation amending Section 14.1-46.0:1 to increase the salary supplement for the Chairman of the Board of Supervisors from $1,800 to $2,500 per year. G. Roanoke County supports continued and increased funding for the Comprehensive Services Act, the Virginia Community Juvenile Crime Control Act, the Family Preservation Act, local police departments (HB 599 funding), and the Regional Competitiveness Act. H. Roanoke County opposes the provisions of H.B. 1513 (legislation carried over from the 1996 session) which would shift more of the costs of water and sewer facilities and operations from the homebuilders to the individual consumers. This legislation claims only to require "fair and reasonable" water and sewer connection fees, yet its practical effects are to shift costs and expenses to the existing utility customer, jeopardize new and existing revenue bond covenants, and impose a "one size fits all" mandate on local governments and water and sewer authorities. I. Roanoke County opposes any attempt to restrict or eliminate local sources of taxation, including personal property taxation and business and professional occupational licensing. J. Roanoke County supports authority to impose an additional one-half percent (;%) local option sales tax. K. Roanoke County supports expanding local authority to create transportation districts, to impose local option motor 4 ,~ ~ ~,,..-, L. "~ vehicle fuels taxes, and to expend these tax proceeds for local transportation improvements, including authority to fund primary and secondary road projects. II. That the Clerk to the Board of Supervisors is directed to send a certified copy of this resolution to the members of the General Assembly representing the Roanoke Valley, and to the Town Council of the Town of Vinton, City Councils of the City of Salem and the City of Roanoke, and the Boards of Supervisors of the Counties of Bedford, Botetourt, Craig, Floyd, Franklin, and Montgomery counties. g.attorney.board.971egvac.res 5 ,_ _ '~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, May 28, 1996 RESOLUTION 052896-3 APPROVING A FIVE-YEAR PERIOD TO FUND THE COST OF VIRGINIA RETIREMENT SYSTEM (VRS) COST OF LIVING ALLOWANCES WHEREAS, the Virginia General Assembly, the Governor, and the Board of Trustees of the Virginia Retirement System recognize the growing liability of all employers participating in the Virginia Retirement System as a result of the current practice of funding annual cost of living increases to retirees on a pay-as-you-go basis; and WHEREAS, the Virginia General Assembly, and the Governor have provided, in the budget for the 1996-98 biennium, funds to reach a level that would fully fund the cost of living increases over a five year period beginning in fiscal year 1998 for state employees and public school teachers; and WHEREAS, pursuant to their authority as set forth in Section 51.1-145 of the Code of Virginia, the board of Trustees of the Virginia Retirement System has agreed to allow political subdivisions the option of making contributions beginning in fiscal year 1998 that would either (1) begin to fully fund the cost of living increases for their employees immediately, or (2) to reach a level to fully fund the cost of living increases over a five year period. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that it hereby elects to begin to contribute so as to reach a level to fully fund the cost of living increases over a five year period beginning on July 1, 1997. r On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board cc: Resolution File Dr. Deanna Gordon, Roanoke County School Superintendent Brent Robertson, Budget Manager Diane Hyatt, Director of Finance ACTION # ITEM NUMBER ~" 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: VRS Funding Options for Cost of Living Allowances COUNTY ADMINISTRATOR'S COMMENTS: Recommend approva/. A/though the fisca/ impact for next year is minima/, the fisca/ impact for the fo/%wing year wi//be 5400,000 for county emp/oyees and X50,000 for non-instructions/ schoo/ personne% BACKGROUND: Senate Bill 2008 enacted by the General Assembly in 1995 provided an annual 3 % cost of living allowance (COLA) for current and future State retirees, retired elected Constitutional Officers and their retired State funded staff, and professional School Board retirees (teachers, administrators and clerical staff) effective October 1, 1994. Aboard report was presented to the Board at the time to approve the same annual increase for the remaining County and School Board employee groups which were not covered by this bill. Another board report was presented to the Board on November 21, 1995 outlining the Governor's options for prefunding the COLA based on the recommendation of the Virginia Retirement System. The county retirement contribution rate will increase from 9.65 % this year to 11.23 % for 1996- 97. This rate increase is attributed to the high percentage of law enforcement officers covered under the county group (approximately 30%), the adoption of the age 50/25 years of service benefit for law enforcement officers several years ago, an increase in the number of employees retiring in the age 50-55 bracket from 10 % in 1992 to 15 % in 1994, the use of the 1971 mortality table rather than the 1951 table previously used, the adoption of a 3 % cost of living allowance for all current and future retirees in 1994 (consistent with the state action for state employees and the teacher group), and an increase in the number of employees in the age 25-30 bracket who withdraw contributions from the plan when terminating employment with the county. SUMMARY OF INFORMATION: House Bill 1406 enacted by the General Assembly in 1996 does not impact the 1996-97 contribution rate. However, it requires the pre-funding of the COLAs over a period of five years beginning in 1997-98. The Virginia Retirement System is encouraging localities to voluntarily elect to fully fund the COLAs immediately and has provided estimated contribution rates through 2001-2002 under both options. The Governor's budget did not fully fund the COLAs but instead included funding for state employees and the teacher group over a five year period beginning in 1997-98. The County and School Board must adopt a resolution to elect to 1) immediately fund the COLAs in 1997-98, or 2) begin to fund the COLAs over a five year period in 1997-98 for the school nonprofessional employee group and the county employee group. No election is necessary for the teacher group. L~~ FISCAL IMPACT: The contribution rates under both the fully funded and five year options are the same for 1996-97. For the next five years, the rate under the phased in funding option remains lower than the fully funded rate. However, in year five and thereafter, the phased in rate will be higher than had prefunding begun immediately. Attached is an analysis of the financial impact of the two options for the county and school nonprofessional groups through 2004-05. STAFF RECOMMENDATION: Schedules comparing the accumulated cost of each option over several years and the results of a phone survey of other localities are attached. Based on a break- evenpoint of 10 years for the school nonprofessional group and 12 years for the county group, staff recommends funding the COLAs over a five year period. A resolution is attached with both options identified. If the board concurs with the staff recommendation, the language referring to funding the cost of living increases over a five year period beginning on July 1, 1997 should be adopted. The School Board will take action at their June 13, 1996 board meeting based on the criteria adopted by the Board of Supervisors. The funding decision must be forwarded to VRS by July 1, 1996. SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: Elmer C. Hodge County Administrator Approved () Motion by No Yes Abs Denied () Eddy Received () Harrison Referred () Johnson To O Minnix Nickens m:\finance\common\board\5-28-96.rpt 2 ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, May 28, 1996 WHEREAS, the Virginia General Assembly, the Governor, and the Board of Trustees of the Virginia Retirement System recognize the growing liability of all employers participating in the Virginia Retirement System as a result of the current practice of funding annual cost of living increases to retirees on apay-as-you-go basis; and WHEREAS, the Virginia General Assembly, and the Governor have provided, in the budget for the 1996-98 biennium, funds to reach a level that would fully fund the cost of living increases over a five year period beginning in fiscal year 1998 for state employees and public school teachers; and WHEREAS, pursuant to their authority as set forth in Section 51.1-145 of the Code of Virginia, the board of Trustees of the Virginia Retirement System has agreed to allow political subdivisions the option of making contributions beginning in fiscal year 1998 that would either (1) begin to fully fund the cost of living increases for their employees immediately, or (2) to reach a level to fully fund the cost of living increases over a five year period. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: That it hereby elects to (begin to fully fund the cost of living increases for its retirees immediately beginning on July 1, 1997) or (begin to contribute so as to reach a level to fully fund the cost of living increases over a five year period beginning on July 1, 1997). M:\finance\common\boazd\5-28-96.wpd May 22, 1996 3 t ~ ~ c~ ~ N U ~ ~ vii '-' . ~ C~ .L7 a N ~ ~, RS ,~ ~ ~ ~ rn ~ ~ ~ U ,--~ N ~ ~ ~ cC ~ ~ O .~ ~ •~ U b D N W ~ ...w r-+ 00 ~ ~ ~i O ~~U ~ .~ ~ ~ ~ a ~ ~ yy c~ ~ ~ x V ~ ~ ~ ~" ~ rn O C ~ A rn bA ' ~ ~ ., r n ~ 0 b ~ ~ ~ ~ .--. ~ ~ ~ ~ ~ ~ w w w ~ ~ ~ U ~~', ~ .~ ~ ~ ~ ~ ~- U a O 00 .--i O U ~ ~ ~ ~ ~--~ O ~ O Q~ O a~ ~. 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OR Phase? x Botetourt Still researching Chesterfield Still researching Franklin x Loudon Cannot contact Prince William x Cities: Charlottesville Not in VRS Hampton x Lynchburg x Richmond Still researching Roanoke Not in VRS Salem x SUMMARY: HB 1406 Fully fund 2 Phase in 4 Not in VRS 2 Undecided 4 Total 12 HB 1406: Localities can choose to fully prefund the cost of living allowance under VK5 or phase in the tundmg over 5 years. ~: 3 6 Survey of bocalities ` ' ~.~ Options Chosen Under HB 1406 CHOOL SYSTEMS: Counties: Bedford HB 1406 Fully 5 Year Fund? OR Phase? x Botetourt x Chesterfield x Franklin x Loudon Still researching Prince William x Cities: Charlottesville x Hampton x Lynchburg x Richmond x Roanoke Still researching Salem x SUMMARY: HB 1406 Fully fund 4 Phase in 6 Undecided 2 Total 12 HB 1406: Localities can choose to fully prefund the cost of living allowance under VRS or phase in the funding over 5 years. 7 i~ A-052896-4 ACTION NO. ITEM NUMBER G AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: Optional Provision for Purchase of Prior Service Credit in the Virginia Retirement System COUNTY ADMINISTRATOR'S COMMENTS: Recommend approva/. There is no fiscal impact to the 1996/97 budget. Funds wi// be included in the 1998/99 budget to cover the cost of X2,136 for school non-instructional staff and S9, 026 for County staff. SUMMARY OF INFORMATION: The 1996 General Assembly passed legislation dealing with the Virginia Retirement System (VRS) which allows local governing bodies to "opt out" of provisions of the legislation by notifying VRS on or before July 1, 1996. House Bi11901 contains an "opt out" provision. This bill allows VRS members with at least 25 years of creditable service to purchase up to 36 m~mths of service credit for prior military duty and/or service in the retirement system of another state at a cost of 5 % of their annual payroll for each yeaz purchased. Past legislation allowed the purchase of prior service credit at a cost of 15 % of annual payroll for each year purchased. Absent any subsequent election to opt out of the bill, this bill was effective as of April 5, 1996 for both the county and the school board. However, the legislation includes a one time, irrevocable opportunity for localities to rescind the benefits. If the county or the school boazd wishes to opt out of this benefit for any one of the employee groups, the attached Election Not to Provide Benefits form must be submitted to VRS by July 1, 1996. FISCAL IMPACT: There is no immediate fiscal impact since the 1996-98 contribution rates have already been set by VRS. The contribution rates for the 1998-2000 biennium will be impacted by this election. The school teacher group is part of a statewide employee pool whereby every school system pays the same retirement rate. Staff estimates the cost of providing this benefit for teachers to be $11,784 in m:\finance\common\board\5-28-96.vrs May 24, 1996 _. a- ~~ fiscal year 1998-99 based on rate projections from VRS. The rate will continue to be the same for all school systems regardless of whether each system is providing this benefit. Although Roanoke County Schools can opt out of this benefit, the future contribution rate will reflect the experience of other school systems who did not opt out. The projected cost in 1998-99 for the school nonprofessional group and county group are $2,136 and $9,026, respectively. Since these two employee groups are not pooled with other localities, the future contribution rates will be impacted only by county and school employee buy backs of service under this legislation. The School Board elected to approve the provision of this benefit for both the teacher and nonprofessional employee groups at their May 23, 1996 board meeting. STAFF RECOMMENDATION: Attached are the results of a phone survey regarding the intents of other localities and school systems. Staff recommends approving the provision of the purchase of service benefit for the county employee group. If the board concurs with this recommendation, no communication with VRS is required. Respectfully submitted, Appro by, Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator ---------------------------------------------------------------- Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by H. Odell Minnix to approve provision VOTE No Yes Abs cc: File Diane D. Hyatt, Director, Finance Joseph Sgroi, Director, Human Resources Eddy x Harrison x Johnson x Minnix x Nickens x m:\finance\common\board\5-28-96.vrs May 24, 1996 E-y ELECTION NOT TO PROVIDE BENEFITS As provided for in House Bi11901, passed by the General Assembly and approved by the Governor, the political subdivision/school board named below elects not to allow its employees who would otherwise qualify to purchase up to 36 months of service for retirement purposes for military and/or out of state service at the rate of 5 % of pay. We understand that this decision may be rescinded no later than July 1, 1996, but will be irrevocable thereafter. Name of Political Subdivision/School Division VRS Agency Code Number Signature of Administrative Head/Superintendent Date m:\finance\common\board\5-28-96.vrs May 21, 1996 ~ r.~ ~ ~_~ Survey of Localities Options Chosen Under HB 901 HB 901 GENERAL GOVERNMENT: Counties: Bedford Opt-in Opt-out x Botetourt Still researching Chesterfield X Franklin x Loudon Cannot contact Prince William x Cities: Charlottesville Not in VRS Hampton x Lynchburg x Richmond Still researching Roanoke Not in VRS Salem x SUMMARY: HB 901 Opt-in 5 (allow buyback at 5%) Opt-out 2 Not in VRS 2 Undecided 3 Total 12 HB 901: Allows employees to buy service credit for prior military duty and/or service in the retirement system of another state for 5% of annual salary if employee has at least 25 years of VRS service. Localities can opt out of this provision for the teacher group or for the non-professional group or both. ~ ,r , Survey of Localities Options Chosen Under HB 901 HB 901 SCHOOL SYSTEMS: Counties: Bedford Opt in for Teachers? Non-Prof? x x Botetourt X X Chesterfield x x Franklin x x Loudon x x Prince William x x Cities: Charlottesville x x Hampton x x Lynchburg x x Richmond x x Roanoke x x Salem x x SUMMARY: HB 901 Opt-in 12 (allow buyback at 5%) Opt-out 0 Total 12 ~"~ HB 901: Allows employees to buy service credit for prior military duty and/or service in the retirement system of another state for 5% of annual salary if employee has at least 25 years of VRS service. Localities can opt out of this provision for the teacher group or for the non-professional group or both. ACTION NO. A-052896-5 ITEM NUMBER G~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: May 28, 1996 Approval of Development Night Vision Performance Agreement with the Industrial Authority of Roanoke County, Virginia, and ITT COUNTY ADMINISTRATOR'S COMMENTS: Recommend approva/. This incentive is a recognition of the expansion of an existing business Simi/ar to the way we recognize companies that re%cate. /t is good for /TT and good for us. /t maintains a business here and increases its tax base. These incentives wi//be recovered over the next several years from the increased revenues. A/so recommend option #3 under the Fiscal /mpact for reimbursement of the outstanding water bi// EXECUTIVE SITMMARY: County staff has negotiated a Performance Agreement to promote and encourage economic development in Roanoke County through assistance to one of the County's largest manufacturers for the purpose of retaining jobs, increasing Company investment and generating additional tax revenue. This Performance Agreement with the Industrial Development Authority (IDA) and ITT Night Vision accomplishes this goal. SUMMARY OF INFORMATION: ITT, one of the County's largest manufacturers, has approached the County for assistance related to the expansion of their commercial products division. As a major employer and respected corporate citizen, and in keeping with the County's existing industry program, staff negotiated a Performance Agreement to assist the Company while maintaining certain job and investment level assurances through the County's fiscal year July 1, 1998 -June 30, 1999. This Performance Agreement provides for the appropriation of $100,000 to encourage growth in ITT's new commercial division. As an existing company, ITT will increase its new equipment and machinery retooling investment, generate no less than $300,000 a year in County taxes and maintain existing employment levels. ~-5 In Phase I, July 1, 1996-June 30, 1997, the County agrees not to pursue ITT for a utility related debt ($168,961.96), provided the Company maintains specific employment levels (an average of 50 jobs in the commercial division/an average of 625 total), investment levels ($1,000,000 a year in new machinery and tools and capital retooling, and $1,000,000 a year in research and development), and generates a total of $300,000 a year in taxes to Roanoke County. In Phase II, July 1, 1997-June 30, 1998, the IDA would appropriate up to $100,000 in exchange for continued performance levels as outlined above. This Performance Agreement provides for certain penalties if ITT fails to maintain performance levels as outlined in the Agreement. FISCAL IMPACT: On February 25,1992, the Board of Supervisors approved the installation of water lines in the ITT area due to TCE contamination. The work was done by the County with the understanding that the expense would be reimbursed from ITT. The County spent $168,961.96 more than we have currently recovered from ITT. This amount was never appropriated as an expenditure since it was anticipated to be fully reimbursed. An appropriation of $168,961.96 is needed to satisfy this debt. This appropriation can come from one of two areas: 1) General Fund Unappropriated Balance--This is the source of other Economic Development Incentives 2) Water Capital Fund--Some additional water customers were brought on the system as a result of the water line extension. However, this would use funds that could otherwise be used for future water line extensions or projects. 3) Future Property Taxes--An estimated $35,000 a year in property taxes will be paid by ITT as part of the performance agreement resulting in an estimated 5- year payback. The $100,000 grant will be included in the 1997-98 budget. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors: 1. Authorize the County Administrator to execute the Performance Agreement by and between the Roanoke County Board of Supervisors, the Industrial Development Authority of Roanoke County, and ITT. 2 ~' (~" 2. Allow staff to write off $168,961.96 in debt owed to the County by ITT ass revenues are collected within the next 5 years. Staff recommends funding this amount from future property taxes to reimburse the Water Capital Fund. 3 . Approve $100,000 grant to ITT for the fiscal year July 1, 1997-June 30, 1998. The funds will be included in the 1997-98 budget. Respectfully Submitted by: . ~yG~ ~~ ce . Waugh Elmer C. Hodge, Jr. Economic Development Specialist County Administrator ------------- ----------------------------- ACTION --------------- ------- VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson to approve staff Eddy x Received ( ) recommendation Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Joyce W. Waugh, Economic Development Specialist Diane D. Hyatt, Director, Finance 3 ACTION NO. ITEM N0. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: ~-,~.~j ~~'~~ ,~~ BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for June 25, 1996. The titles of these ordinances are as follows: 1) An ordinance to rezone 0.82 acre from R-3 to C-1 to construct professional offices, located at 3422 Ogden Road, Cave Spring Magisterial District, upon the petition of Barry L. Marsh. 2) An ordinance authorizing a Special Use Permit to expand an existing electric substation, located at 8920 Willett Lane, Cave Spring Magisterial District, upon the petition of Appalachian Electric Power. 3) An ordinance to rezone 17.034 acres from R-3 to C-2 to allow commercial uses, located on the east side of Plantation Road across from Hershberger Road intersection, Hollins Magisterial District, upon the petition of the Industrial Development Authority (Hinman Trust) . 4) An ordinance to rezone 7.0 acres from I-1 to C-2 to allow commercial uses, located on the west side of Hollins Road adjacent to Hanover Direct and Tinker Creek, Hollins Magisterial District, upon the petition of Industrial Development Authority (Spangler) . .~'~-Y 2 MAPS ARE ATTACHED; MORE D INFORMATION IS AVAILABLE IN THE CLE~2K'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for June 25, 1996. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth ~s Item 1 through 4, inclusive, and that the Clerk is authorized and directed where~required by law to set forth upon any of said items the separate vote tabulation fo,~ any such item pursuant to this action. Respectfully submitted, ~ Paul M. Mahoney County Attorney I Action No Yes Abs Approved () Motion by Eddy Denied () Harrison Received () Johnson Referred i Minnix to ~ Nickens i COUNTY OF RO NOKE DEPT. OF PLANNI G AND ZONING 5204 Bernard_ Dr, P.O. Box 29800 Roanoke, VA 24018 - (540' 772-2068 F X (540) 772-2108 For staff use only dater i e received r application • C/BZ ate: ~ placa ds issued: BOS date• 2ce (n ~S `-Co Case Number: J / ~ { ~ j Check type of application filed (check all that pply): CX7 REZONING ^ SPECIAL USE ^ VARIANCE Applicant's name: Barry L. Marsh Phone: 776-6322 Address: P.O. Box 21193 Zip Code:24018 Roanoke, VA Owner's name: Ogden Road Partnersh' p Phone: 776-6322 Address: P.O. Box 21193 Roanoke, VA Zip Code: 24018 Location of property: Tax Map Number: 77.15-1-3 3422 Ogden Road Magisterial District: Cave S rin Community Planning Area: ~`A~FS~ar.~-c- Size of parcel (s): Existing Zoning: R _ 0.82 acres Existing Land Use: bandoned sing 1 e family resident sq.ft. Proposed Zoning: C-1 ............................. Foi Staff Use On/y Proposed Land Use: Professional Off is S Use Type: Does the parcel meet the minimum lot area, idth, and frontage requirements of the requested district? YES X NO IF NO, A V RIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria f r the requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being pro eyed with this request? YES NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPL E. R!S V R/S V R!S V Consultation 8 1 /2" x 1 1 " concept plan Application fee Application ~`?~% Metes and bounds description ': ; Proffers, if applicable Justification ~`>~~ Water and sewer application Adjoining property owners l hereby certify that l am ei er the owner f th property or the owner's a ent or contract purchaser and am acting with the knowled e and ~~e,pt of,ti~e ownerF _ ~ Owner's Signature: For Slaty Use Only: Case Number - ~^ I ~. Applicant $dr -L. Marsh ~ - The Planning Commission will study rezoning an special use permit requests to determine the need and justification for the change in terms of public hea th, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additio al space if necessary. Please explain how the request furthers the purp ses of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district-classification in the zoning ordinance. 1) Proposal will provide an attritive harmonious structure in an urban services environment, replacing and abandon d, deteriorated structure. 2) Proposal will promote health and s fety of community by removing a dangerous structure from harboring rats, ver ine and other unsafe elements. ~ 3) Proposal encourages economic devil pment activities by bringing a new ' business into the county. 4) Proposal furthers C-1 use by locat ng along major arterial street where existing commercial zoning has been establi hed. Please explain how the project conforms to the eneral guidelines and policies contained in the Roanoke County Comprehensive Plan. Complies with D-6 providing a maximu degree of land use mix ... combining living area with working and shopping areas Please describe the impact(s) of the request o the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. Impacts are positive by removing a afety problem and an "eye .sore", by providing additional taxes through real estat and BPOL and by providing a small residential scale structure that will enhance t e neighboring environment. Impact on adjoining property will be positive bjr enhanc ng adjacent- property values. WATER & SEWER VICE REQUEST FORM .-~~ I', -DA?~: 4-23-96 - APPS ACTT SNFORMATION _ (Pleas Type or Print) _ COMP z'TE 2~T•L2NG ~DPLICANT: Barry L. Marsh .A DRESS: 4656 Brambleton Ave. P.O. Box 21193 PHONE: 776-6~ Roanoke, VA 24018 CW-y-ER: P DRESS : Same as above ,Q~Pn Rnari PartnarShlT PONE : 776-6322 GENT: N/A F DRESS: :ONE SITE ~~TFORMATION DEVELOPMENT NAME: Archi ..oral Off L-CCATION (FURNISH COPY OF MAP): TAX MAP NO .: 77.15 -1- 3 ACREAGE: n R~ ZONED;Propo1ed Trf/17TT7/7RT7T P'rr. rT~TTT /'*Tr['4 _ UNITS : '~ TOTAL -LOTS : 1 WATER FACILITIES: COUNTY: Yes WELL: ~~~v~R FACILITIES : COUNTY: SEPTIC SYST~2: IS BUZ'LDSNG TO BE SPRZ'NKLED? o ~ FLOW REQUIRED? 20 C- . P . M. DESCRIPTION OF WORK (Include any S eci~ic Questions}: Site contains existin water and sewer ho ku A licant intends to relocate existin hookuos for new building (existin4 buildi 4 will be demolished. CANT * * APPLICATION MUST BE FIL D OUT COMPLETELY BEFORE IT CAN BE PROCESSED. ALL HIGIiLIGH D SECTIONS MUST 8E COMPLETED OR THIS FORM WILL BE RE2~iTRNED . . ' ssoo - z~~ (soy) sz~o,~3nbns aNV~ ~ro~z 6'INI9?Ild ' ~xonrrox - ;~jj// `~/~71/Ya'.~ :J 1f/~POd :1! S QI~02T ~I2LL.~.~75 ST~3 ~~~ ~ ~ ~ i ~ ~~~ W ~ ~~~ a i .~" ,, ~~~ ~Wi ~o ~~~ 0~~ ~~ ~~~~~ Z ~ ~~~ ~~ ~~ ~~ti~~ ~~~ 2 0 3~ ~~ ~~ o4~s~v F ~ c~ ~ h ~e~~ ~ ~ ~ ~ p~q. "~ y W ~W2~ mW~~~ `~~"~~~ w m Z °2 ~em0 V ~ V ~ QQ~ •^°~ ~ o ~ ~ ~ y ~ ~ ~ ~ ~~~ ~OJ m~oe Q ~ O ~y~ ~ ~ o dQ~~o~ ~ F ~ ~`'ry~~°~ ~ o ~ o~ z ~~yoZ ~~~ I p ~ ~ W v ~ ~ '~1 ~ W ~ ~ Q ~ @t .~ W ~ , ~ ~ ~ ~ ~ ,~ 1~ Y 17 N N j ~ ~ ~ 1 11 I ' ~£ ~~ I ~ O ' .. " o t ~N 7 ~ III ~ ' ~ u QOa+~ ~ gl ~nRU ` QWm~ ~ ;. ~ h~ 0;~ d' e `;''I ~o _ /~ ,J $ O ~ ~ i ' ~,/ k ~ IO 3 CJ I SS ,. b ~ ~F ~ n ~ \ L'CI iI h i ~ I ~ ~_.I ,,. -- ~~ V ~~ 1 ~ ~ ; ~ 1 ~l~szS ~ oa Q ~ ~. ~ Q sE ~ ~ 'g ~~ _-loos-- ,~ m ^ .y ~ ~ ~ , 00 I ~J ^ ~ RECORD MAP 4i~ ~ ~ u Q __ -.mow „a3 PAGE 114 Q ~~ ~ 0 _ c. _ of L~ u~~~ft ~' _{{ [E'(('9~,~ !,\ •'~ G ~j y Ms,` JEFFEFJI{~ O~ ~.~~ ~' Q..C•~ .~~_ • .~ K~ ~. ~' ]1n 1111 H ^, .. as q ; /~ ,~ ~*~' 7Dw M/c~u~~`v~. ,~~ ~ • ~ r ~ F1J~vf5! J..!" +•3, P,qk-' f `S.\'Rt~xO~r,P~. Y o-~f/ • V 1 VGf~'~N~'lt ~ p~:`f<v[r[kr I~MC~I.tR'J~ ~ RNP )r{ I ~C~`~ ~ ~' ~cc[r 0~~f ~ ~ ct+.wo "'c ~~Apr 4 [~~1~. Ory •rf ~ - f1Yr J S ff ~ . Ste: ~ " ~ 'J as ~`~ YlC1NiTY MAP r. ° ~'~' .;`N°'°~ ~ NORTH »~~ ~I 3 37 ~ ~! ~ ;~ f ~~• ~t 3271 ,~ ~ ~~ ~ 3330 2 , ~ ~ Y, 3323 4? ' .e ~ "~ ~ ~a > ~ ~'iW~3346 ' ~ y ,~1~`O 43 3304 ~~ io.ss ~ ~ 44 ~ . t ~ ~ ~ 3310 4! l ~~~ 3324 57 L23 ne C- ~ R~3 . ! 38 3.22Ae >.p. ~ -.3 O ~C 4 -- ~ - ~~ - . V s - 2oeAe y 2 ~ - . 4 ~ g ~ . M R.3 J -,,. lJip ~- ~~A~ .~ awl, / , U Q f 3 3 ~ ~v ~4a ~ ~Lv~Q R ~ ~ ' ; .b ~ ; ~~ ~ 20 b~ct ~ I ~i ~i! ~~ ` ~~. s ~ ~ ~ ~ l ~ o ~ -bs ti~ O v m ,~ ~l~ '6- ~ Qt~~ L60Ac(Dl 3 ~~- ~ a `? ~' > DEPAR1i`~~I'I' OF PLPNNIA'G AND ZONING :~ .,, ••~ ~'' 43 33ii '~ 333046 f 7 : ~ u e a ns~ ~ ,(1 ~ ss.s 73 • i~o >_ 7 ~~ BARRY MARSH R-3 to c-1 Map # 77.15-1-3 Is the application complete? Please check i enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPL T E. r For staff use only U `J`" da ve re receive by: ~ e / -~ ~ applic tion PC/6ZA placards iss P OS date: / i Case Number: /J "~ (Ll Check type of application filed (check all that apply): ~ REZONING L~l SPECIAL USE OVARIANCE Applicant's name: American Electric Po er, ATTN: R: A. Bays Phone:540-985-2472 Address: P. 0. Box 2021 Zip Code: 24022-212 Roanoke, VA Owner's name: Appalachian Power Co pony, ATTN : R. A. Bays Phone: 540-985-247 Address: P. 0. Box 2021 Zip Code:24022-2121 Roanoke VA Location of property: Tax Map Number: 103.00-1-5 Virginia Sec. Rt. No. 786 Wi 11 ett Lane Magisterial District: Cave Spring District off U . S . Rt . 221 Community Planning Area: E... BF~r;. µ Size of parcel (s): Existing Zoning: A -3 37.43 acres Existing Land Use: xi sti ng E1 ectri C Substation, .Agriculture sq.ft. Proposed Zoning: AG-3 -Special Use ermi t Request ............................. For staff use o~iy Proposed Land Use: E1 ectri c Substati n Use Type: Does the parcel meet the minimum lot area, idth, and frontage requirements of the requested district? YES X NO IF NO, A V RIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria f r the requested Use Type? YES X NO IF NO, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being pro ~ered with this request? YES NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: nrs v Consultation X Application X Justification COUNTY OF R IANOKE DEPT. OF PLANNI G AND ZONING 5204 Bernard Dr. P.O. Box 29800 Roanoke, VA 24018 ( 540` 772-2068 F X (540) 772-2108 ws v X 8 1 /2" x 1 1" concept plan ** X ~~'<- Metes and bounds description* w~ Water and server application l hereby certify that l am either the owner am acting with the know/edge and consen American Elea Owner's Signature: . G . `~ ~ Right of W y rvs v X Application fee Proffers, if applicable X Adjoining property owners f the property or the owner's agent or contract purchaser and of the owner. ** s_ee Addendum D "ic Power * see Addendum E upervisor For Slaff Use Only: Case Number Applicant American Electric Power (AEP The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public heal h, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additio al space if necessary. Please explain how the request furthers the purp~ses of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable oning districrclassification in the zoning ordinance. SEE ADDENDUM A I Please explain how the project conforms to the ~eneral guidelines and policies contained in the Roanoke County Comprehensive Plan. The Comprehensive Plan for oanoke County establishes this area as an Agricultural/Rural Preserve Although there may be some additional residential growth in this rea as provided for by the AG-3 Zoning Ordinance, the intention of this expansion is to provide existing customers in the area with eliable electric service. AEP's project will be constructed and ope ated as a compatible land use while providing necessary electri service to the area. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services nd facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. SEE ADDENDUM 6 ~~~ Addendum B The proposed expansion will have mini square foot area will be fenced. An existing station, will remain. Adjoining negative impact, however, electric service impact on the property itself. An additional 9,800 lease, on the same property, and adjacent to the perties and the surrounding area will experience no omers may experience more reliable service and should not have to experience potential se~vice reliability problems that may occur without the improvements. Public service providers 711 not experience a negative impact. The improvements included in this project wil~ enhance their ability to provide to the extent their ability depends on reliable electric servic~. Alternatives to this expansion were not practical. Since the area is largely agriculturaUresid~ntial in nature, there is not a demand sufficient fora . new station to be built. In addition, a new station would have been an additional burden on the uses desired for this district and it would ~e difficult to find a location that is as hidden as this location. Existing transmission facilities ~do not exist in the area to accommodate such a station if it would have been justified. Such transmission facilities would have needed to be constructed, which would also have been an additional burden on the intended uses of this district. The expansion of station facilities in this logical answer to alleviate existing or ively remote location, entirely on AEP property, is the tial electric distribution problems in the area. All adjoining owners have been contact~d by letter. Copies of those letters are attached. l:.l ~~ w Z W G z Q d O U a Q 2 U O Y W W U Y V a m ;~ 0 Z~ . s e~avw v Ae ~ p~ a ~ ~ - l <~_ .. z0 Z ~ ~ >- Ou -~ H Z ~ Q ~ N z d ~~ ~~> O ~o ~ z~ ~ ~ ~ m ~ x ~ . o Jsm. ~~ ~v, ~ - ~ , z/ } z .. tCZ~J ~ CL ~ O ~ ~ m W V C] Z ~ j Z ~ - _ N Z 3 m W Q o ~ V~ ~ ~ v/ Z N •~ S W } F H ;n ° 2'~ 'J Q W ~ Z _ ~ ^ o W ZF F o4 tjj~55 q L g 6 < ~ ~ M ^ I ~ JI 11 n Z ^ W W ~ • ®~sa s Q ~ ~ _ ` ` ~ V ~ c F c ~ • : ^~ .. . 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VICINITY MAP ~~' ~~'"~ > -r _-__.-. -_-- NORTH ~~ ~~,, - 38.2r,o ;~ 53.1• •oj \ ' - 4.64P`c =? 57ac ~c 54 ~~._ 2 f 97z9 •53253.4 51oa 6°c~ieak Orcnar „e.zz Road c arze' 3~9ac esz6 ~~ `~ erJ s 5 6 \ ~'o \ err 55.2 a+oo 38 ~'-tom 140.61 Ac 42 4 ac l DI ~~ <B.STac(C7 ~.3 $~ I %ac 'pj 55.1 r. ~~ a1.60 ac 55 9sso 40 o3ac 47 Q G-3 ~ 3o.ooac 5 ---- $90~ 69.2 `- 9 O ~/i m O ~ °rr ~~Op 48 ~ ~ ~+ ~ e: O 9.88Ac ~ 46 n e~la /: °p 54.25 ac (DI 49 R' 2o.¢lac(DI~v 3 nr°~n 35.%aclCl e's I8.82ac:G R°Od ~ ~: 9721 2 ~' G,3 ~ ~ -- q .. . 8 29AC (DI Olpc Z 60Ac(C1 '°" ' ii/sa~t1°ci 0~0 26 ~` ~ 3 22AC lD) ' 1.13AC Ki ~r \ 27 ~ 1127 3-~ y • 3.4~ac ~~ 326 ~. 5.isx I ac ~ 1 9/SO a~ 2 p G_3 ~ ~`- _ 3Q1 = ro 2.6_5 9 ~ 6 t .. 69.75AC1D1 29 +. 78.24x101 '`~ 9z A.R f~ :2 18.24 x101 1.92 ac lC. /~ 9701 / ~ D zoT ~ G ~ 2TS / 1 - / / ~ 4 .I ~` 1) Ala 24 i.00 13.C5AC 76 /y ~ 9 24T:t e9e~ 7! 8 5 25~ 2I ~ 3 9993 8992 6.75 x101 1291 / 3 : / .I 39ozJ 2I ~e Ac(01 S16xtG 22 ~ 2 z 3'adOl 6~ 2328 ac(Cl ~ s` se /~~ ` / 11.48 ACt01 zv ze4 ~ 1 II ~ ,~ 1008x101 `„ I a[ ~ T ' 2^ ~j tF'. I 1.41x 1 F '`- z - 4 9953 yyr n I' 9010 aJ '4'r?o~~; P/0 102.00- I- 8 / 9009 6 ~ 94~~ ` ~ 9 9159 f=400' ~} ~o rcoAC 1.ooA~(m~ 12.1 12 A A~ / '~ ~ I 3 a+l , ~ . 7 I 3 - 90211.16 .c(Cl « I 9. °6 ac 20 1 ~ ~~;~ / 5.70Gct01 1a 22.EaclC1 /+~ t'""` 791_ 6 BBaclCl 9 ' ~ti"y 25.41 ac ;C7 ~ 9i 20 •t z" r_ -~ •a ~~ * DEPART~i 'I' OF PLA.NNI\'G AMERICAN ELECTRIC PO`r/ER - _ SPECIAL f~SE PERMIT . • arm zorrlrrG 10 3 . oo- i - 5 .; . ,,, COUNTY OF RO.^-~NOhE DEPT . OF PLANNIN ND ZONING 3738 6ramble;cn Ave. S ~'r' P.O. box 2°800 Roanoke, VA 240 i 8 (703) 772-2008 rA (/03) / /2-20J0 ~~ For s;a,";" use c~ly .. }.. a=ril a:ion feel-...- I?C:__.. e~~~~// C ~!aeards issued: Io05 case: ~, Cast ,:~rnbcr: /~..- /_ f~~~ .F .~ Check type of application filed (check all that a p ly}: ~ REZONING ^ SPECIAL USE ^VARIANCE App' an 's 'me: Industrial Developmen t =_uthority o Roano'~e County Phone: (~04) i7;•- d os 20068, 1919 Electric Rc. , Roano':e, V~ Zip Code: 1 ~ ~ ~ < J / 2~:ols Owner's name: ~ e a t ned s~ eet ~ ~ Q ~ ,/r~ one: ~ J L~r/ ! Zi C d ~ Address: 1/ p o ~ ~~ a Loc i n of a ry: T<x fvlap Number: See at sheet ~~~~ !~7 ~4ia~isterial District: See attached e t See at e e ~ ~//~ iry Planning Area: r Size of ante! s)• xisting Zoning: i y See attached sheets (See , acres Existing Land Use: ~ See attached sheets attachmen ~.ft. :: . ..: . Proposed Zoning: See attached sh ets r=o~SraKUsa o~~y Proposed Land Use:. See attached sh ets rJ ~ /) u5~ Type: Does the parcel meet the minimum lot area, wi th, and frcntage requirements of the requested district? YES NO IF NO, A VAR ANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria fcr t ,= requested Use Type? YES NO IF N0, A VARIANCE IS REQUIRED FIRST. . If rezcning request, are conditions being prc-e. ed •:+ith t..is request? YES NO [ ~ Variance of Sections} of t-e Roancke Ccur,ty Zoning Ordnance ir, cr;;e- ,;,: L i Is the application complete? Please chec4c if e. tics=_d. AP?LIGATION WILL NOT 6E ACCEPTED IF ANY Oi= THESE ITE~VIS ARE MISSING OR INCOtitPLE-ii c NS V -' NS V A'S V Consultation / ~ ~ 8 1 /2' x 1 " concef,t plan Application fee Application ~-'~ Metes an bounds d-escripticn ~~ Proffers, if applicable Justification ~?~• V`/ater an se•~~er application Adjoining proper-.y owners l hereby certify that / am either the owner o(t e property or the o•r~ner's agent or contract purchaser and am acting with the know/edged consent of !,e oY~ner. Owner's Signature: •'tGzGG!~~ ~~ Ed~.~ard P.. Nac c , Course ndus c real Laveio, mC: ~ << ~ 1 ~. oP Roanoke County, Virginia ~I ~ / SITE EVALUATION CRITERIA SITE NAME TAX MAP r MAGISTERIAL DISTRICT Hinman Estate 3 8.16-1-3.1 (part) Hollins SITE LOCATION East side of Plantation Road, across from Hershberger Road intersection SITE SIZE 17.034 acres EXISTNG LAND USE Vacant EXISTING ZONING R3 PROPOSED ZONING C2 COMPREHENSIVE PLAN DESIGNATION Core WATER SERVICE 12-inch line, west side of Plantation Road SEWER SERVICE 8-inch line, west side of Plantation Road ROAD ACCESS Hershber~er Road/Plantation Road signalized intersection could provide primary access to site ECONOMIC DEVELOPMENT STRATEG~c" COMMENTS Strategy for economic sectors to identify areas for retail uses ECONOMIC DEVELOPMENT RATIO? 4L.E FOR REZONNG Largest vacant potential commercial tract in Hollins area. Roanoke County has limited supply of large acreage commercial sites suitable for shopping center/retail development. Active developer interest from out of area for such sites in Roanoke Valley. PLAi~1NING COMMITTEE/IDA SUBCOivL~IITTEE COMMENTS RECOMMENDATION ,~.~, ~~- 601 ~ _ ~~~_ _ \ ~JO ^ r -- o ~_ - I ~ ~, HOLLOW - i n 'L~ ~,~ Site name: HINMAN ESTATE __ - ~.. _. ~J. ~J Hollins/Plantation Road . ...... .:::::~ ...- x --~- y 1 O ~? ~ - r r SZ :_::. > - I .. - .. .. ~. r _....:~. t ~ ... ___.. ::.....: ..... ..:~.:.~~:::....i:: ~ ..... _ ..... ..... Y _ - +A av. ~~ occ- P ~AROEx ~ ~ .,,~ °~ ! ? ~ CIT Or r r r ~ r' .. C Vicinity Map , e..J~ R(~A(VOKE IC i i ~ ~ z~ - ~ \. r // ------ Iii ~°"~ GZ Tax Map Numbers: 33.16-1-3.1 '~~,> 38.16-1-3 (pt) Request: Rezone I-1 to C-2 Rezone R-3 to C-2 7.0 (A) 17.034 ~~ v ~ ~~ rcr sic';r se only COUNTY OF ROANOKE DEPT . OF PLANNING AND ZONING 3738 6rambfetcn Ave. 5':/ P.O. sox 29800 Roanoke, VA 24018 (703) 772-2068 FAX (703) 772-2030 / `~ I ar;.ii a:ion (ec: ?CiSZ:, date: ;,!acar s i ue 305 date: Case tiumber: ~ ~//'*~ y ~ ~'P ~~'~ ~l ~"S Check type of application filed (chec'< all that apply): ~ REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: Industrial Development 4utho=ity o= Roano'.•ce County Phone: (504) 774- dd es p. Bos 20068, 1919 Electric Rd. , Roano'.{e, VA Zip Code: 1197 24018 Owner's name: ~ ¢ Q~(%'r~~G7l Phone: Address: ee ttlac d~^h~ee ~ r (^ Zip Code: /~ C~1LJa ~~ ~~ ~~~`~ Location of property: ~ Tax Map Number: See attached sheets See attached sheets Magisterial District: See attached sheets Community Planning Area: Size of parcel (s): Q Existing Zoning: -'~ See attached sheets ~ ~~ (See ~; acres Existing Land Use: GI~?~ See attached sheets attachmen ~.ft. _~,:. :: F:: `~~~. -~`~~ .. .. Proposed Zoning: See attached sheets C .~ aU r'orStatfUse orris Proposed ,Land Use:. See attached sheets Use Type: Does the parcel meet the minimum lot area, width, and frontage requirer;,ents of the requested district? YES NO IF IvO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum c: iteria for t` a request=_d Use Type? YES NO IF N0, A VARIANCE IS REQUIRED FIRST. . If rezoning request, are conditions being pro~~ered v~ith this request? Yc NO :::.::::::::::::::::::::::::::: ::::::::::::::::::::::::::::::: Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. us v ~~ rvs v rt s v Consultation / ~ 8 1 /2" x 1 1 " concept plan Application fee Application `~:;'? Metes and bounds description ?~ Proffers, if applicable Justification ~~>• Water and se•~rer application Adjoining property owners l hereby certify that / am either fhe owner of the property or the owner's agent or contract purchaser and am acting with the know/edged c~~o~ns~ent of the oYiner. Owner's Signature: •'LGzGG~~'~C~C ~ ~~ Edward A. Natt, L'nSel, IndllSCrla1 LCVC1VUIllCll~. ~.~~~•. of Roanoke County, Virginia ~- f SITE EVALUATION CRITERIA SITE NAME TAX MAP # MAGISTERIAL DISTRICT Hinman 38.16-1-3.1 (part) Hollins SITE LOCATION West side of Hollins Road, adjacent to bridge over Tinker Creek SITE SIZE 7.00 acres EXISTING LAND USE vacant EXISTING ZONING II PROPOSED ZONING C2 COMPREHENSIVE PLAN DESIGNATION Core WATER SERVICE 12-inch line, east side of Hollins Road SEWER SERVICE 15-inch sewer, north side of Hollins Road ROAD ACCESS Property fronts on Hollins Road. Hollins Road to be improved and widened FY 1997-98 ECONOMIC DEVELOPMENT STRATEGY COMMENTS 1992-94 Strategy calls for development of commercial sites to encourage growth of retail economic sector. ECONOMIC DEVELOPMENT RATIONALE FOR REZONING Adjustment to zoning district line to create marketable commercial site on west side of Hollins Road. PLANNING COMMITTEE/IDA SUBCOMMITTEE COMMENTS RECOIVIl~IENDATION -- 3 .r~~,~~~ Ls~s ._ -, ~~ccri ~ I V HOLLOW ~ o _ ~~~ Site name: HINMAN ESTATE ' 605 G~~~~ ' ~J. ~~ Hollins/Plantation Road ...::: - ~ 671.) ---^ . ''s:- V'cinity Map~° CITI~ OF r RnAMOKI Tax Map Numbers: Request: 33.16-1-3. t `~?~,~ Rezone I-1 to C-2 7.0 (A) 38.16-1-3 (pt) 7 Rezone R-3 to C-2 17.034 j~~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 28, 1996 ORDINANCE 052896-6 AUTHORIZING PROPERTY RENTAL AGREEMENT FOR PARCEL OF LAND ADJACENT TO THE ROANOKE COUNTY SERVICE CENTER IN CONNECTION WITH VDOT I-81 PROJECT WHEREAS, the Board of Supervisors of Roanoke County is the owner of a certain strip or parcel of land, which is part of the Roanoke County Service Center property, fronting approximately 200 feet on the west side of Kessler Mill Road (Route 630) and bounded on the west by the Norfolk and Southern Railroad property, and designated on the Roanoke County Land Records as Tax Map #36.03- 1-1.1; and, WHEREAS, Interstate 81 crosses over Kessler Mill Road at a location near said Roanoke County property; and, WHEREAS, the Virginia Department of Transportation (VDOT) has undertaken a project for replacement and improvement of the I-81 bridge over Kessler Mill Road and has contracted with Branch Highways, Inc., for the construction; and, WHEREAS, Branch Highways, Inc. ("the Contractor") requires use of said County property for parking purposes in connection with the bridge project, and requests authorization for such use by execution of a property rental agreement; and, WHEREAS, it will serve the public interest and will address certain public health and safety concerns for the County to authorize use of the parcel of land in connection with the state highway project; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on May 14, 1996; and the second reading was held on May 28, 1996. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to execute a property rental agreement with Branch Highways, Inc., to grant use of the parcel or strip of land lying along State Route 630, bordered to the west by Norfolk & Southern Railroad property, beginning at the southern entrance to the County maintenance yard and running in a northerly direction 200 feet, more or less, for parking of vehicles and equipment (only) in connection with VDOT Project #0081-080-F09,C501,B601,B602, until completion of said project, estimated to be Spring 1997, but in any event shall terminate no later than December 31, 1997. 2. That the property rental shall be conditioned upon the following: a. There shall be no storage of fuel, combustible materials, or any hazardous waste materials permitted on the premises at any time. b. The premises shall be restored to its original state and condition, or the costs and expenses of restoration shall be paid for, by the Contractor prior to or upon vacating the property. c. The Contractor shall assume, and indemnify and hold Roanoke County harmless from, all liability and expenses, including attorneys' fees and court costs, for any injury, loss or damage to persons or property arising in any way out of use or occupancy of the premises. d. The Contractor shall agree to cooperate with the County in connection with construction and use of the Hanging Rock Battlefield Trail for joint use of the premises if necessary. 2 e. The Contractor shall not assign the rental agreement or sub-let the premises or any portion thereof. 3. That the County Administrator is authorized to execute the property rental agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish these transactions, all of which shall be upon form and subject to the conditions approved by the County Attorney. 4. That this ordinance shall be, and hereby is, effective from the date of its adoption on May 28, 1996. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board cc: File John Willey, Property Manager Paul Mahoney, County Attorney William Rand, Director of General Services 3 ACTION NO. ITEM NUMBER ~ I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28,1996 AGENDA ITEM: I 81 Bridge Project ( Kessler Mill Road )- Property Rental Agreement with Branch Highways Inc. ~S~UNTY ADMINISTRATOR'S COMMENTS: Recommend approva/. We wi// not charge for this /ease because it is short term and benefits the County. BACKGROUND• The Virginia Department of Transportation acquired a small portion of the Kessler Mill facility owned by Roanoke County,Tax Map parcel 36.03-1-1.1,so that Interstate 81 could be expanded to six lanes.The contractor for the expansion, Branch Highways wishes to lease a small additional area for purposes of parking. SUMMARY OF INFORMATION: The area that Branch wishes to lease is outside of the fenced perimeter at the Kessler Mill facility and is approximately 3,500 square feet in a triangular shape. Branch has already leased additional land from Norfolk-Southern and the lease from Roanoke County would improve the use of this existing parking.The County Attorney's Office has reviewed and modified the leasehold proposal and Branch has agreed with those changes. The agreement would stipulate that no storage of materials, hazardous waste,or fuels would be permitted,no structures either permanent or temporary would be erected, and the area used for parking only. The term of the lease would expire on December 31, 1997. Attached is a map showing the location of the parcel in question. ALTERNATIVES: (1) Approve the request to lease the area requested. ~i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 28, 1996 ORDINANCE AUTHORIZING PROPERTY RENTAL AGREEMENT FOR PARCEL OF LAND ADJACENT TO THE ROANOKE COUNTY SERVICE CENTER IN CONNECTION WITH VDOT I-81 PROJECT WHEREAS, the Board of Supervisors of Roanoke County is the owner of a certain strip or parcel of land, which is part of the Roanoke County Service Center property, fronting approximately 200 feet on the west side of Kessler Mill Road (Route 630) and bounded on the west by the Norfolk and Southern Railroad property, and designated on the Roanoke County Land Records as Tax Map #36.03- 1-1.1; and, WHEREAS, Interstate 81 crosses over Kessler Mill Road at a location near said Roanoke County property; and, WHEREAS, the Virginia Department of Transportation (VDOT) has undertaken a project for replacement and improvement of the I-81 bridge over Kessler Mill Road and has contracted with Branch Highways, Inc., for the construction; and, WHEREAS, Branch Highways, Inc. ("the Contractor") requires use of said County property for parking purposes in connection with the bridge project, and requests authorization for such use by execution of a property rental agreement; and, WHEREAS, it will serve the public interest and will address certain public health and safety concerns for the County to authorize use of the parcel of land in connection with the state highway project; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, k_~ including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on May 14, 1996; and the second reading was held on May 28, 1996. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to execute a property rental agreement with Branch Highways, Inc., to grant use of the parcel or strip of land lying along State Route 630, bordered to the west by Norfolk & Southern Railroad property, beginning at the southern entrance to the County maintenance yard and running in a northerly direction 200 feet, more or less, for parking of vehicles and equipment (only) in connection with VDOT Project #0081-080-F09,C501,B601,B602, until completion of said project, estimated to be Spring 1997, but in any event shall terminate no later than December 31, 1997. 2. That the property rental shall be conditioned upon the following: a. There shall be no storage of fuel, combustible materials, or any hazardous waste materials permitted on the premises at any time. b. The premises shall be restored to its original state and condition, or the costs and expenses of restoration shall be paid for, by the Contractor prior to or upon vacating the property. c. The Contractor shall assume, and indemnify and hold Roanoke County harmless from, all liability and expenses, including attorneys' fees and court costs, for any injury, loss or damage to persons or property arising in any way out of use or occupancy of the premises. d. The Contractor shall agree to cooperate with the County in connection with construction and use of the Hanging Rock Battlefield Trail for joint use of the premises if necessary. 2 .' ~-- e. The Contractor shall not assign the rental agreement or sub-let the premises or any portion thereof. 3. That the County Administrator is authorized to execute the property rental agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish these transactions, all of which shall be upon form and subject to the conditions approved by the County Attorney. 4. That this ordinance shall be, and hereby is, effective from the date of its adoption on May 28, 1996. 3 J' ~ .. J ~< -~'-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996. ORDINANCE 052896-7 AMENDING SECTION 17-2, DEFINITIONS, AND ADDING A NEW SECTION, SECTION 17-22, USE OF VALUE ENGINEERING, OF ARTICLE I. IN GENERAL, OF CHAPTER 17, PROCUREMENT CODE OF THE ROANORE COUNTY CODE TO PROVIDE FOR VALUE ENGINEERING BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That Section 17-2, Definitions, of the Roanoke County Code be amended as follows: Value Engineering A systematic process of review and analysis of a capital proiect by a team of persons not originally involved in the protect. Such team, which shall include ~tte<`o more .:c~aize'r~e acid ;appropriate professionals licensed in accordance with Chapter 4 of Title 54.1 of the -Code of Virginia, may offer suggestions that would improve proiect quality and reduce total proiect cost by combining or eliminating inefficient or expensive Harts or steps in the original proposal or by totally redesigning the proiect using different technologies materials or methods 2. That a new section, Section 17-22, be, and hereby is, adopted to read and provide as follows: Sec. 17-22. Use of Value Engineering The purchasing agent shall ensure that value engineering is employed for any capital construction proiect costing more than two million ~~ .............................. dollars. The bc,a~d:.;;.~f>>:>~u~~r~yisor~ may waive the requirements of this section for a ~ proposed capital construction proiect for compelling reasons Any such waiver shall .~ , be in writing, state the reasons for the waiver, and apply only to a single capital construction proiect. 3. That the provisions of this ordinance shall take effect on and from the date of its adoption. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board cc: File Elaine Carver, Procurement Director Paul Mahoney, County Attorney Dr. Deanna Gordon, School Superintendent 2 s cc: File Circuit Court G. O. Clemens, Judge Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Steven A. McGraw, Clerk Juvenile Domestic Joseph M. Clarke, Philip Trompeter, John B. Ferguson, Joseph P. Bounds, Ruth P. Bates, C1. Intake Counsellor Relations District Court II, Judge Judge Judge Judge ark General District Court John L. Apostolou, Judge George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library John H. Cease, Police Chief Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library Singleton Osterhoudt, Roanoke County Law Library Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Engineering & Inspections Terrance L. Harrington, Director, Planning & Zoning Gary Robertson, Director, Utility Michael Lazzuri, Court Services Don C. Myers, Assistant County Administrator Thomas C. Fuqua, Chief, Fire & Rescue Bill Rand, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Elaine Carver, Director, Procurement ACTION NO. ~,/ ITEM NUMBER /~ "'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: Ordinance amending Section 17-2, Definitions, and adding a new section, Section 17-22, Use of Value Engineering, of Article I. In General, of Chapter 17, Procurement Code of the Roanoke County Code to provide for Value Engineering COUNTY ADMINISTRATOR'S COMMENTS: We wou/d /ike to have the citizen representative identified in the near future. Recommend appro va/. BACKGROUND: In February the Board of Supervisors requested that a report be brought to the Board recommending a dollar figure for construction projects which would be subject to Value Engineering (VE). The committee assigned to this project consisted of Elaine Carver, Diane Hyatt and George Simpson. Value Engineering is a systematic process of review and analysis of a project design performed by a team of persons not originally involved in the design of the project. The team members are licensed design professionals, and the team leader is specially trained in conducting the team study process. The team would be chosen utilizing the Request for Proposal process defined in the Procurement Code. This report and attached ordinance contain all the revisions requested by the Board in it's May 14th meeting. These are: 1. Project threshold has be lowered to $2,000,000. 2. Any wavier of Value Engineering will come before the Board for approval. 1 ~a 3. A citizen member, appointed by the Board, will be on the Value Engineering Committee. SUMMARY OF INFORMATION: The staff used a number of sources including the 1996 House Document No. 32, Use of Value Engineering and discussions with organizations currently using value engineering for construction projects, to formulate the recommendations offered. The organizations contacted were the Bureau of Capital Outlay Management, Atlantic Division Naval Facilities Engineering Command(NAVFAC) and York County Schools. House Document No. 32 was placed in the May 14th Board Reading File. House Document No. 32 looked at fourteen (14) State construction projects with a median construction cost of $13,300,000. VE costs represented approximately one-third of one percent of the estimated construction cost. Approximately 35% of the recommendations were accepted (Attachment A) and those recommendations represented a $22 return for each $1 spent on the VE study(Attachment B). The York County Schools project was a combined Middle/High School with a construction cost of approximately $17,000,000 and a VE cost of approximately $50,000. The recommendations from the VE study were not accepted and they realized no savings. NAVFAC handles facilities for the Atlantic Division and has been conducting VE studies since the early 1980's. They VE any project of $1,000,000 or more. Their experience shows a return of $10 for every $1 spent on VE studies. Everyone interviewed for this report stressed the following points: Projects of a low dollar amount usually don't provide enough acceptable recommendations to cover the study costs. Pick a threshold realistically. Insure that the firm conducting any VE study is certified and thoroughly familiar with the process. Include key people on the team accepting or rejecting recommendations. Be sure that top management is completely supportive of VE. 2 K-a After reviewing County and School construction projects over the past five (5) years the staff determined that the average project cost was $1,750,000. Based on the information gained from all sources, and the belief that it would be in the County's and School's best interest, the staff concluded that Certified Value Engineering services should be solicited for any capital construction project estimated to cost $2,000,000 or more. PROCEDURE• The Director of Procurement will establish a Value Engineering Committee(VEC) consisting of a representative from the User Department, General Services, Engineering, Finance Procurement, the Architect of Record and a Citizen appointed by the Board of Supervisors. Capital construction projects submitted to Procurement with estimated construction costs of $2,000,000 or more will automatically be subject to Value Engineering unless the User Department requests a waiver review by the Board of Supervisors. If the Board of Supervisors grants a waiver the Procurement Director will place a copy of the Board action in the project file and proceed with the procurement as required under the Procurement Code. Examples of projects which might be appropriate for waiver of the VE requirement are. Economic Development projects, regional projects, State or Federal Government mandated projects. If no waiver is requested or granted the Procurement Director will competitively solicit Certified Value Engineering firms as required under the Procurement Code. The chosen firm will review the project, at the 35% design stage, work with the Architect of Record and submit written recommendations to the Value Engineering Committee The Value Engineering Committee will review the recommendations and negotiate changes. The Value Engineering Committee's negotiated changes will be incorporated into the final design. FISCAL IMPACT• The exact fiscal impact is unknown. However, based on the information gathered to date, we anticipate that the County could 3 k-~ realize a cost\benefit ratio of $10 saved for every $1 spent on a VE study. STAFF RECOMMENDATION: Staff recommends adopting the attached ordinance requiring a Value Engineering study be done for any construction project estimated to cost $2,000,000 or more. Respectfully submitted, ~Gt..c.-+c.t.~ ~c~ Elaine Carver Director of Procurement Appr ed by, Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Harrison Referred ( ) Johnson To ( ) Minnix Nickens 4 , ~ VE Recommendations --- • ~ ~ Proposed vs. Accepted, by A rea ATTACHMENT A ~ /`^~ Number of VE R t:commendatlons $ Value of VE Recommendations Accepted ~ Accepted Area Proposed Accepted as a % of Proposed Proposed (SOOOs) Accepted (SOOOs) as a % of Proposed a b c=b/a d e f=e/d Architectural 136 45 33.1 % 526,023 $6,504 0 25.0 /o . Civil 23 8 34.8% 51,179 S623 52.8% Electrical Fre Safety 7g 38 1 0 48.1 % 0.0% 54,049 523 S1,576 38.9% Landscaping 1 0 0.0% S14 Mechanical Miscellaneous Plumbing Program 75 26 3 3 10 2 15 5 34.7% 100.0% 20.0% 33.3% 54,449 51,537 5680 51,694 51,121 S1,504 5111 51,191 0 25.2 /o 97.9% 16.3% 70.3° Structural 54 13 24.1 % 58,035 5641 8.0% TOtal 397 140 3s.3% 47,683 13,271 27.8% Note: Above percentages arc approximate and may be understated. Occasionally, VE proposals overlap one another. This results in some double-counting in the "proposed' column. In using this report, it is recommended that the above percentages be considered as minimum valucs...ctual acceptance rates would be higher because of this overlap. Due to the very short time frame in which VE studies arc prepared, backup information is generally insutticient to precisely quantity the amount otovcriap between VE proposals. -14- i~ O //.*.~/ L~i~ ~~..1 V ~^, W M~ W N O ` ` ~- r r r r O ~" jd C Q. r r r r ~ tD oD tff r m r of r N 0 !a O N N r r N N . ~ N N m C1 C W ~ O O 'O ~ r' n ^ ° ° o o~ o o ~\ • o U ;; ~c f D ~ o~ ~ Imo. ^ rn N ^ i d C ~ ~ c p ~ co II c0 N CJ Q .- ifj O e~j h b ~ Q ^ v ~l ~f 1~ v Q O V m C ~ v .:. ... .~. .-. .-. ~. .-, `"' •~• A N ~~ ° m C a O O O~ O O O O O O O O O O 0 0 0 O O 0 0 o f~~ R~ ~ N IO m O O i O r u ~ ~ V O y a r N~ I'f r M! ~ N ~ N Pf ~ O ~~ ~v, y {A Pf r ~ N ~ ~- ~ ~ ° ~ O (OO ~ ~ t[f Q m r Q O ~O t0 to O N O m ~ a* C1 m ~ '~f (D Q Q m r 0 0 N Pf N N N O !~ 1(j O M F. V a t0 ~ ~ ~ .~- t~A y ~ ~ p O tOv W ' f ~ fA N M A ~ ~ ~ ~ ~ ~ ~ ~ O V p~p C ~ Q N N H ~~¢ Q A> ~~ • m N N y Q> N rn a ~ C N 'V fp •V sA 1C ~ C .f0 10 f0 f0 ~p ~ W O O ~ ~ ~ 3 3 3 3 N a C U C j? U N N y V N d y 2 Q a ~ ~ Z .~ 2 Q Q E Q ~~ Q a ~~ • ~ ~ ~ ~= 3 ~ ~ ° ~~r °0 " ~~ = _ ~ ~ ' ~ ~ ~ C o ~ N W ~ ; y j ~ a ~ rn ~ ~ rn W ~ ~ ~ In ~ In ~ ~ '" y O a~ rn ~ t ~ >> ~~ a o d d e ~ Q ~ 2~ ° m o m` o ` y Y °~ __ 0- a w c m r U ~ O~ Al 7 a y O N ~~ y a c> a U~ N ~ y N COl C L L E Q w C ~ F ~ m c 4. a °' ~ .fie ° ~ ; ~ c U i. '~ m ~ y ~ m ~ ~~ ~ c v~ ~ eo S °d m ~ ~ Q~ m cv `o c ? U m~ rn m a c i 0 o= `~ ~ m 2 E y a~ m o c m~ C? ~ ' o ' c ? C ~ ~ C .~ N ~ ~ ~ U C ~ V ~ W i Q C W~ '~ C C C~ C Q y • 0 m ~ U Qf 0 O ~' F"' F- ~ O ~ ~ t~ O ~ C C x N S t p N 7 m ~ !a y~ C ~ U C t .C ~ p ~y ~ y Z N Z~ U V U !L Q V a Q~ Z m C' ~ cq o O ~ a va ~~>»>>»>a~c~c~c~ U ~ ~ > ~ g ~ ~ ~ j > > C7 C7 C7 > D ~ D p ~ V m ~ ~ ~ ^O ^f O O Q e7 f~ ~ Ill O) ~ m R r m a O O V v ~ v ~ vO'f uO'1 ~ ~ N ~ «P N N ~ ~ tp ~~ ~'-" a '-~-~-~~~~~~~In Q o ~ ~ Q~ ~ ~ e'Of Q? n O N N N N ~ ~ v O Qf O Of N N N N N N N N Q I~ I~ I~ f~ ~ -13- ATTACHMENT B k-a M m .Q H K-a. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON Tuesday, MAY 28, 1996 ORDINANCE AMENDING SECTION 17-2, DEFINITIONS, AND ADDING A NEW SECTION, SECTION 17-22, USE OF VALUE ENGINEERING, OF ARTICLE I. IN GENERAL, OF CHAPTER 17, PROCUREMENT CODE OF THE ROANORE COUNTY CODE TO PROVIDE FOR VALUE ENGINEERING BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That Section 17-2, Definitions, of the Roanoke County Code be amended as follows: Value Engineering: A systematic process of review and analysi s of a c apital project by a team of persons not originally inv~l ve d in th e prod ect Suc h team, whic h shall include ane 'cr mnr~? r?' tizerz~ ar td `'ap~~pri ate p rofessionals licensed in accordance with Ch apter 4 of Title 54 1 of the Code of Virginia may offer suggest ions that would improve project qu , ality and reduce total project cost by combining or e liminating i nefficient or expensive parts o r steps in the original p~posal or by totally redesigning the pro ject usi ng different te chnologies, materials or methods 2. adopted Se shall e That to read c. 17-22 nsure th a new section, Section 17-22, be, and hereby is, and provide as follows: Use of Value Engineering The purchasing agent at value engineering is employed for any capital ~onstru ct~on pr oject costing m ore than tw o million '' ............................ ~n .. ~ dolla_r s. The l~c~ ard of:...~u~~i^,vi ~i~rr~ ;mom 1 k- ~. crave the recn~irements of th is sect ion for any pro posed capita construction protect for com pe lli ng r eason s Ank suc h waiver sha h be in writing,, state the rea so ns for the wai ver, and apply only t~ a single c~gital construction p~~ct• 3. That the provisions of this ordinance shall take effect on and from the date of its adoption. G.attorney.board.valengin.ord ~+.`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 ORDINANCE 052896-8 AUTHORIZING CONVEYANCE OF AN EASEMENT TO STRAUSS CONSTRUCTION CORPORATION FOR SANITARY SEWER LINES EXTENDING ACROSS GREEN HILL PARR OWNED BY THE BOARD OF SUPERVISORS WHEREAS, Strauss Construction Corporation is planning to develop a parcel of land on the south side of Harborwood Road (Virginia Route No. 639) near Green Hill Park and has requested an easement for extension of underground sanitary sewer lines from the Roanoke River Interceptor across Green Hill Park owned by the Roanoke County Board of Supervisors to Harborwood Road at a point near the proposed development; and, WHEREAS, Strauss Construction Corporation requires the easement in order to provide services to the future residences of the development and, upon completion of the project, compliance with all development standards, and acceptance by the Roanoke County Utility Department, the easement will be granted to the Board of Supervisors; and, WHEREAS, the lines to be installed will also serve Green Hill Park and will provide the County with substantial cost savings for the future installation of restroom and other facilities at the Park; and, WHEREAS, in addition to such savings, Strauss Construction Corporation has agreed to pay the sum of $1,000.00 as consideration for the purchase of said easement, and to install two sewer laterals to serve future facilities at Green Hill Park; and, WHEREAS, the proposed easement will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 14, 1996; and a second reading was held on May 28, 1996. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interest in real estate to be conveyed is hereby declared to be surplus, and is hereby made available for other future public uses by conveyance of an easement to Strauss Construction Corporation for the installation of sanitary sewer service and subsequent conveyance of the easement to the Board of Supervisors of Roanoke County. 3. That conveyance of an easement, twenty feet (20') in width, for sanitary sewer lines upon, over, under and across the property known as Green Hill Park, as shown upon that certain plat dated May 22, 1996, entitled "20' SANITARY SEWER EASEMENT BEING GRANTED TO STRAUSS CONSTRUCTION CORPORATION BY THE COUNTY OF ROANOKE", prepared by Lumsden Associates, P.C., a copy of which is attached hereto and incorporated herein, subject to the following conditions: 2 I (a) Strauss Construction Corporation agrees that the timing for installation of the sewer lines shall be coordinated with the staff of the Roanoke County Department of Parks and Recreation to prevent any interference with planned activities at Green Hill Park, and to accommodate use of the park, to the extent possible, during any phase of construction, reconstruction or maintenance of the easement. (b) Strauss Construction Corporation agrees to install two (2) sewer laterals, at the locations shown on the attached plat, to serve the future facilities at Green Hill Park. (c) Strauss Construction Corporation agrees to restore and repair any damage to the County's property which may be caused by the construction, operation, or maintenance of said easement until such time as the sewer facilities are accepted by Roanoke County and the easement is conveyed back to the County. 4. That the purchase price for the easement shall be the sum of One Thousand Dollars ($1,000.00), which shall be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate are to be paid into the Youth Conservation Fund of the Parks and Recreation Department. 5. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 3 r A COPY TESTE: Mary H. Allen, CMC Clerk to the Board cc: File Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utilities Paul Mahoney, County Attorney Pete Haislip, Director of Parks and Recreation Terry Harrington, Director of Planning & Zoning 4 . f., - 'TAX x(55.00-2-1 PROPERTY OF JOHN W. HANCOCK, JR, INC. ~ ~ D.B. 858, PG. 353 o~ o ,ri 5 ROAM~E p~yER W N m ° ~ EX. SAN. SEW. MANHOLE ~- EX. PAVED DRIVE 4 ~EX. GRAVEL DRIVE ~~ // Z i ~' 0 7AX //55.00-1-8 ~ ~' PROPERTY OF ~ ROANOKE COUNTY BOARD OF SUPERVISORS D.B. 1215, PG. 1112 55.02-1-12 PROPERTY OF ROANOKE COUNTY BOAR OF SUPERVISORS D.B. 1215, P G. 1112 PROPOSED SAN. SEW. LATERAL PROPOSED SAN, SEW. LATERAL PLAT SHOWING TAX X55.00-1-10 PROPERTY OF TRUSTEES OF GREEN HILL CHURCH OF THE BRETHREN D.B. 569, PG. 471 LINE DIRECTION DISTANCE 1-2 N 23'28 33 W 265.64 2-3 N 31'3214 W 800.00 3- 4 S 33'01 02 E 400.00 4-5 S 06'32 22 W 318.04 20' SANITARY SEWER EASEMENT BEING GRANTED TO STRAUSS CONSTRUCTION CORPORATION BY THE COUNTY OF ROANOKE ACROSS TAX //55.00-1-12 SCALE: 1" = 300' DATE: 22 MAY, 1996 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA ~ ,~~.~ 82'08'00" W 1 ~ `N 264.00 6~2~ ~y0 c~ ky~ . ~ TAX X155.00-1-5 PROPERTY OF RICHARD C. KINZIE D.B. 501, PG. 1 NOTE: 1. THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING 20' SANITARY SEWER EASEMENT AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. ~~ ~~ \.~ D \ TAX X55.00-t-11 PROPERTY OF DAVID P. HANCOCK & RACHEL K. HANCOCK D.B. 571, PG. 147 ~"-3 ACTION NO. ITEM NUMBER ,~ - 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: ORDINANCE AUTHORIZING CONVEYANCE OF A SANITARY SEWER EASEMENT TO STRAUSS CONSTRUCTION CORPORATION EXTENDING ACROSS GREEN HILL PARK OWNED BY THE BOARD OF SUPERVISORS. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Strauss Construction has requested a sanitary sewer easement and extension through Green Hill Park to a planned residential subdivision adjacent to the Park. This is the first reading of the ordinance to authorize the granting of this easement. SUMMARY OF INFORMATION: Strauss Construction is requesting an easement for the extension of a sewer line twenty feet (20') in width, from the north side of the property adjacent to the Roanoke River and running south, along the west side of the Polo field as shown on the attached map (Attachment A). This area is the primary location of numerous special events and the addition of sewer is consistent with the long term plans for capital development of a premier special event venue at this site. Staff has met Mr. Steve Strauss, on site, and identified an easement location that is consistent with the long term development plans and needs of the County at Green Hill. Additionally, in consideration for granting the requested easement Mr. Strauss has agreed to: 1. install two lateral sewer lines at locations identified during the site meeting of May 7, 1996, to service future restroom facilities; 1 2. pay Roanoke County $1,000 for on site park improvements; and 3. schedule installation so as not to interfere with planned events. Parks and Recreation staff has also reviewed the plan with the Utility department and they have approved the proposal as presented. FISCAL IMPACT: Parks and Recreation will receive $1,000 and two lateral sewer connections at no cost to the County. In addition, the County will save in excess of $40,000 in long term development costs by not having to install sewer lines to future park developments. ALTERNATIVES: (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents granting an easement to Strauss Construction to install a sewer line in Green Hill Park. (2) Decline to authorize the conveyance of the easement. STAFF RECOMMENDATION: Staff recommends that the Board adopt the attached ordinance that authorizes the County Administrator to execute the necessary documents granting an easement to Strauss Construction to install a sewer line in Green Hill Park. Respectfully submitted, Pete Haislip Director Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: ACTION Approv by, Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy - - - Harrison - - - Johnson - - - Minnix - - - Nickens 2 r ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO STRAUSS CONSTRUCTION CORPORATION FOR SANITARY SEWER LINES EXTENDING ACROSS GREEN HILL PARR OWNED BY THE BOARD OF SUPERVISORS WHEREAS, Strauss Construction Corporation is planning to develop a parcel of land on the south side of Harborwood Road (Virginia Route No. 639) near Green Hill Park and has requested an easement for extension of underground sanitary sewer lines from the Roanoke River Interceptor across Green Hill Park owned by the Roanoke County Board of Supervisors to Harborwood Road at a point near the proposed development; and, WHEREAS, Strauss Construction Corporation requires the easement in order to provide services to the future residences of the development and, upon completion of the project, compliance with all development standards, and acceptance by the Roanoke County Utility Department, the easement will be granted to the Board of Supervisors; and, WHEREAS, the lines to be installed will also serve Green Hill Park and will provide the County with substantial cost savings for the future installation of restroom and other facilities at the Park; and, WHEREAS, in addition to such savings, Strauss Construction Corporation has agreed to pay the sum of $1,000.00 as consideration for the purchase of said easement, and to install two sewer laterals to serve future facilities at Green Hill Park; and, ~' WHEREAS, the proposed easement will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 14, 1996; and a second reading was held on May 28, 1996. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interest in real estate to be conveyed is hereby declared to be surplus, and is hereby made available for other future public uses by conveyance of an easement to Strauss Construction Corporation for the installation of sanitary sewer service and subsequent conveyance of the easement to the Board of Supervisors of Roanoke County. 3. That conveyance of an easement, twenty feet (20') in width, for sanitary sewer lines upon, over, under and across the property known as Green Hill Park, as shown upon that certain plat dated May 22, 1996, entitled "20' SANITARY SEWER EASEMENT BEING GRANTED TO STRAUSS CONSTRUCTION CORPORATION BY THE COUNTY OF ROANOKE", prepared by Lumsden Associates, P.C., a copy of which is attached hereto and incorporated herein, subject to the following conditions: 2 (a) Strauss Construction Corporation agrees that the timing for installation of the sewer lines shall be coordinated with the staff of the Roanoke County Department of Parks and Recreation to prevent any interference with planned activities at Green Hill Park, and to accommodate use of the park, to the extent possible, during any phase of construction, reconstruction or maintenance of the easement. (b) Strauss Construction Corporation agrees to install two (2) sewer laterals, at the locations shown on the attached plat, to serve the future facilities at Green Hill Park. (c) Strauss Construction Corporation agrees to restore and repair any damage to the County's property which may be caused by the construction, operation, or maintenance of said easement until such time as the sewer facilities are accepted by Roanoke County and the easement is conveyed back to the County. 4. That the purchase price for the easement shall be the sum of One Thousand Dollars ($1,000.00), which shall be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate are to be paid into the Youth Conservation Fund of the Parks and Recreation Department. 5. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. 3 'TAX ~55.OG-2-1 PROPERTY OF JOHN W. HANCOCK, JR. INC. ~ ~ D.B. 858, PG. 353 o . c~ Qa ANOKE RIVIR o Sri 5 RO w~ m ° EX. SAN. SEW. I MANHOLE ~- EX. PAVED DRIVE 4 ~EX. GRAVEL DRIVE ~~ // Z ~- ~' 0 TAX /{55.00- i -8 ~• ~' PROPERTY OF ~ ROANOKE COUNTY BOARD OF SUPERVISORS D.B. 1215, P G. 1112 55.02-1-12 PROPERTY OF ROANOKE COUNTY BOAR OF SUPERVISORS D.B. 1215, PG. 1112 PROPOSED SAN. SEW. LATERAL PROPOSED SAN. SEW. LATERAL \ ,~~~ = 8'00' W 1 ~ 82'0 6 .~ 264.00 S ~y2~ p R~ ~ TAX X55.00-1-5 PROPERTY OF RICHARD C. KINZIE D.B. 501, PG. 1 NOTE: 1, THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING 20' SANITARY SEWER EASEMENT AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. TAX X55.00-1-10 PROPERTY OF TRUSTEES OF GREEN HILL CHURCH OF THE BRETHREN D.B. 569, PG. 471 LINE DIRECTION DISTANCE 1-2 N 23'22 33~ W 265.64 2-3 N 31'3214 W 800.00 3- 4 S 33.01 02 E 400.00 4-5 S 06'32 22 W 318.04 PLAT SHOWING 20' SANITARY SEWER EASEMENT BEING GRANTED TO STRAUSS CONSTRUCTION CORPORATION BY THE COUNTY OF ROANOKE ACROSS TAX /{55.00-1-12 SCALE: 1" = 300' DATE: 22 MAY, 1996 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA ~~ D \ TAX X55.00-1-11 PROPERTY OF DAVID P. HANCOCK & RACHEL K. HANCOCK D.B. 571, PG. 147 1 '~ (~OAA AA lIOF-nRR ~~ ~~-`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 ORDINANCE 052896-9 AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR OVERHEAD ELECTRIC SERVICE ACROSS A PORTION OF PROPERTY OFF SUGAR LOAF MOUNTAIN ROAD OWNED BY THE BOARD OF SUPERVISORS TO SERVE THE WATER TANR FOR THE SOUTH COUNTY TRANSMISSION LINES PROJECT WHEREAS, the Roanoke County Utility Department is constructing a new water tank as part of the South County Transmission Lines Project on property owned by the Board of Supervisors of Roanoke County off Sugar Loaf Mountain Road, designated on the Roanoke County Land Records as Tax Map No. 76.01-1-27, in the Windsor Hills Magisterial District; and, WHEREAS, Appalachian Power Company (APCO) requires a right-of- way for an overhead line across the property to provide electric service for the water tank, as shown on APCO Drawing No. R-3175, dated February 22, 1996; and, WHEREAS, the proposed right-of-way will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 14, 1996; and a second reading was held on May 28, 1996; and 2. That pursuant to the provisions of Section 16.01 of the ii Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power Company for the provision of electrical service to Roanoke County's South Transmission Line water tank; and 3. That donation of a right-of-way for an overhead transmission line or lines, and related improvements, across County property, to provide electric service for the water tank, as shown on APCO Drawing No. R-3175, dated February 22, 1996, to Appalachian Power Company is hereby authorized subject to the County reserving the right to use the easement area for access; and 4. That APCO's offer to purchase the easement for One Dollar ($1.00) is hereby accepted and the proceeds from the sale of the easement are to be allocated to the capital reserves of Roanoke County; and 5. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be approved as to form by the County Attorney; and 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~• Mary H. Allen, CMC Clerk to the Board cc: File Arnold Covey, Director, Engineering, Development & Inspections (Certified Copy) Terry Harrington, Director, Planning & Zoning Paul M. Mahoney, County Attorney Gary Robertson, Utility Director i. ~.~ ,, G ~ G~ O t ~-n p EXISTING POLE ~o ~\\ 299-17 GZ~ \\ ~Z \ \ :~:~ . EXISTING POLE 299-90 ~~ ~~ ~~ ~~ o' EXISTING POLE 299-7006 ~- ~ PROPOSED POLE ~~ ~ ~ ~ .'~':::,: 1~;, 299-7009 ~/ ''' N N ~ °- o ~~ PROPOSED LINE ~j~ ~ EXISTING POLE 299-92 ~~ ~\ ~ ~ WINDSOR HILL MAG. DISTRICT ROANOKE COUNTY, VIRGINIA T.D. - 665000 MAP SECTION 3780-299 D3 0 50 100 200 APPALACHIAN POWER COMPANY ROANOKE VIRGINIA PROPOSED RIGHT OF WAY ON PROPERTY OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY DRAWN BY : R.V.M. DATE : 02-22-96 APP. BY : M.J.M. SCALE : A5 SHOWN SHEET 1 OF 1 DRAWING No. R - 3175 K-~ R J ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR OVERHEAD ELECTRIC SERVICE ACROSS A PORTION OF PROPERTY OFF SUGAR LOAF MOUNTAIN ROAD OWNED BY THE BOARD OF SUPERVISORS TO SERVE THE WATER TANK FOR THE SOUTH COUNTY TRANSMISSION LINES PROJECT COUNTY ADMINISTRATOR' S COMMENTS : ,~0~~~~_ „/ % ~'~ EXECUTIVE SUMMARY• This is the second reading of the proposed ordinance to authorize donation of an easement to Appalachian Power Company (APCO) for overhead electric service line(s) on County property off of Sugar Loaf Mountain Road, Tax Map Number 76.01-1-27, in the Windsor Hills Magisterial District. SUMMARY OF INFORMATION: Appalachian Power Company, (doing business as "American Electric Power" but using their legal name of Appalachian Power Company on all real estate documents), is seeking an easement for overhead facilities on County property off Sugar Loaf Mountain Road in order to provide service to the new water tank which is being constructed in connection with the South County Transmission Lines Project. APCO requires a right-of-way, twenty feet (20') in width, as shown on APCO Drawing No. R-3175, dated February 22, 1996, a copy of which is attached hereto. County staff has reviewed and approved the location of the proposed easement and determined that it does not interfere with the use of the property. However, the easement will be subject to Roanoke County's use of the easement area for access. .. K-'I FISCAL IMPACTS' Consideration for the proposed easement is the sum of $1.00. ALTERNATIVES' (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for donation of the electric service line easements as shown on APCO Drawing No. R-3175, dated February 22, 1996, to Appalachian Power Company. (2) Decline to authorize donation of the easements and request from APCO the fair market value as consideration for the purchase of the easements. (3) Decline to authorize donation or conveyance of the easements. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance as provided in Alternative #1. Respectfully submitted, Vickie L. Hu m Assistant County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens 11 1 1 1 1 1 p EXISTING POLE ~~ 299-17 ~ ~ GZ~ \\ Z \ EXISTING POLE 299-90 ~ ~ o' EXISTING POLE 299-7006 WINDSOR HILL MAG. DISTRICT ROANOKE COUNTY, VIRGINIA T.D. - 665000 MAP SECTION 3780-299 D3 0 50 100 200 -.~ .~.~~~., %~~' ~ PROP =~ ~~ 2 .~ N N O ~ PROPOSED LINE EXISTING POLE \ 299-92 \ ~~ \ \r, \ \ APPALACHIAN POWER COMPANY ROANOKE VIRGINIA PROPOSED RIGHT OF WAY ON PROPERTY OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY DRAWN BY : R.V.M. APP. BY : M.J.M. SHEET 1 DRAWING N0. DATE: 02-22-96 SCALE : AS SHOWN OF 1 R-3175 -.-'~~~~~ OSED POLE ~: y:~ j / / ~~ ~~ ~~'~ 99-7009 ~~' i r~ y ~ =9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR OVERHEAD ELECTRIC SERVICE ACROSS A PORTION OF PROPERTY OFF SUGAR LOAF MOUNTAIN ROAD OWNED BY THE BOARD OF SUPERVISORS TO SERVE THE WATER TANK FOR THE SOUTH COUNTY TRANSMISSION LINES PROJECT WHEREAS, the Roanoke County Utility Department is constructing a new water tank as part of the South County Transmission Lines Project on property owned by the Board of Supervisors of Roanoke County off Sugar Loaf Mountain Road, designated on the Roanoke County Land Records as Tax Map No. 76.01-1-27, in the Windsor Hills Magisterial District; and, WHEREAS, Appalachian Power Company (APCO) requires a right-of- way for an overhead line across the property to provide electric service for the water tank, as shown on APCO Drawing No. R-3175, dated February 22, 1996; and, WHEREAS, the proposed right-of-way will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 14, 1996; and a second reading was held on May 28, 1996; and 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be /~=`~ conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power Company for the provision of electrical service to Roanoke County's South Transmission Line water tank; and 3. That donation of a right-of-way for an overhead transmission line or lines, and related improvements, across County property, to provide electric service for the water tank, as shown on APCO Drawing No. R-3175, dated February 22, 1996, to Appalachian Power Company is hereby authorized subject to the County reserving the right to use the easement area for access; and 4. That APCO's offer to purchase the easement for One Dollar ($1.00) is hereby accepted and the proceeds from the sale of the easement are to be allocated to the capital reserves of Roanoke County; and 5. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be approved as to form by the County Attorney; and 6. That this ordinance shall be effective on and from the date of its adoption. ~~ "'" , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 ORDINANCE 052896-10 AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR OVERHEAD ELECTRIC SERVICE ACROSS A PORTION OF PROPERTY ON MERRIMAN ROAD OWNED BY THE BOARD OF SUPERVISORS WHEREAS, the Board of Supervisors of Roanoke County is the owner of property on Merriman Road, (a sewer pump station lot), designated on the Roanoke County Land Records as Tax Map No. 87.17- 5-6, in the Cave Spring Magisterial District; and, WHEREAS, in order to provide service to new County residences on Merriman Road, Appalachian Power Company (APCO) requires an easement for overhead facilities on County property; and, WHEREAS, the proposed overhead easement does not conflict with the use of the property. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 14, 1996; and a second reading was held on May 28, 1996; and 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power Company for the provision of electrical service to Roanoke County residences; and 3. That APCO's offer to purchase the easement for One Dollar ($1.00) is hereby accepted and the proceeds from the sale of the easement are to be allocated to the capital reserves of Roanoke County; and 4. That the County Administrator is hereby authorized to convey an overhead electric line easement, fifteen feet (15') in width, as shown on APCO Drawing No. R-3180, dated February 22, 1996, across the County's property (Tax Map No. 87.17-5-6) unto Appalachian Power Company; and 5. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be approved as to form by the County Attorney; and 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~ - G~~..c,..~. Mary H. Allen, CMC Clerk to the Board cc: File Arnold Covey, Director, Engineering, Development & Inspections Terry Harrington, Director, Planning & Zoning Gary Robertson, Utility Director Paul M. Mahoney, County Attorney s~ ~,-. c ~\, , ~r ~ ~ ---~ F ~~ 2 6 `~ ,' 's i~ f F~/STiNC 1 i ~l ~ ~ `J(` ~ I ~~•~,~ .~qe.4 C C/ti l ,;;;{,; ~ ` ~9t E i ...: ` •• '~ '~ _,q,~~ . \ ~ ~ i ~s. f,4 OP SUq T y\, CS ~ Rop Teo, y~. ,~' ~ ~ OsFp~ \. Q / ~ pROA \ ~ ~ ~ pSF •\ P ' •, ' ~~ i, ?S F \ \ '~ f X/ST~~c~ r i •~,~.4 ~ •~. ~ ~.~•~ • ~ . _., 0 25' S0' 100' I I I I CAVE SPRING MAG. DISTRICT ROanIOKE COUNTY, VIRGINIA T.D. 665000 MAP SECTION 3780-3~8 C3 i i" .` .` `yo C,~ o~ C~ ~p ~~ ~ ~ ~ ~.~ APPALACHIAN POWER COMPANY ROANOKE VIRGINIA PROPOSED RIGHT OF WAY ON PROPERTY OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY DRAWN 8Y: R.V.M. DATE: 02-22-96 APP. 8Y : M.J.M. ~ SCALE = AS SHOWN_ SHEET 1 OF t DRAWING N0. R-3180. .,Mti.~. ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR OVERHEAD ELECTRIC SERVICE ACROSS A PORTION OF PROPERTY ON MERRIMAN ROAD OWNED BY THE BOARD OF SUPERVISORS COUNTY ADMINISTRATOR'S COMMENTS: ~ /l ~?~~~ EXECUTIVE SUMMARY' This is the second reading of the proposed ordinance to authorize donation of an easement to Appalachian Power Company (APCO) for overhead facilities on a County sewer pump station lot located on Merriman Road, Tax Map Number 87.17-5-6, in the Cave Spring Magisterial District. SUMMARY OF INFORMATION: Appalachian Power Company, (doing business as "American Electric Power" but using their legal name of Appalachian Power Company on all real estate documents), is seeking an easement for overhead facilities on County property located on Merriman Road in order to provide service to new County residences on Merriman Road. APCO requires a right-of-way, fifteen feet (15') in width, as shown on APCO Drawing No. R-3180, dated February 22, 1996, a copy of which is attached hereto. County staff has checked the location of the proposed easement and determined that it does not interfere with the use of the property. FISCAL IMPACTS' Consideration for the proposed easement is the sum of $1.00. K_ 5 ALTERNATIVES: (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for donation of the electric service line easement as shown on APCO Drawing No. R-3180, dated February 22, 1996, to Appalachian Power Company. (2) Decline to authorize donation of the easement and request from APCO the fair market value as consideration for the purchase of the easement. (3) Decline to authorize donation or conveyance of the easement. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance as provided in Alternative #l. Respectfully submitted, Vic i L. f an Assistant County Attorney Action Vote No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Harrison Johnson Minnix Nickens ~q sF~ R\, ~F ~~26 -. , ,"~ ,' 's i~ i~ ~F-I'~Sr~NC ~I i ~ i ~ F ~..~ \ 4e.4o c <~^'E' ~ :7 ~ 9i ~ r ~~ j~_ . i/ ~ ~. ~ / '~ .` ,. .` `~ ,\, / \ ~ ~ i ~S, t pTp SUNT \ / ~~ (,o~OpOS T ~l pN\ \ ~ ~ ~ FOJ ~\ Crj r/~ p \'\ Q 1 ~ '~oA .~. ~ ~ oSFa ~~ P r '\ J \ ~r ?S \ i ~ ~FkisT~~c~ 1 ~ ----~ , 0 2s' so' tao~ I l I CAVE SPRING MAG. DISTRICT ROANOKE COUNTY, VIRGINIA T.D. 665000 MAP SECTION 3780-3~8 C3 LLO 0 ~~ Q~ ~~ ~~ ~~ ,~~ ~ ~~ ~ ~ ~~~ APPALACHIAN POWER COMPANY ROANOKE VIRGINIA PROPOSED RIGHT OF WAY ON PROPERTY OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY DRAWN 8Y: R.V.M. DATE: 02-22-96 APP. 8Y ~ M.J.M. SCALE= ~ AS SHOWN SHEET 1 OF 1 DRAWING N0. R-3180 ' ~.'/w0~77M•Dv. ~4ti.~y I(5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR OVERHEAD ELECTRIC SERVICE ACROSS A PORTION OF PROPERTY ON MERRIMAN ROAD OWNED BY THE BOARD OF SUPERVISORS WHEREAS, the Board of Supervisors of Roanoke County is the owner of property on Merriman Road, (a sewer pump station lot), designated on the Roanoke County Land Records as Tax Map No. 87.17- 5-6, in the Cave Spring Magisterial District; and, WHEREAS, in order to provide service to new County residences on Merriman Road, Appalachian Power Company (APCO) requires an easement for overhead facilities on County property; and, WHEREAS, the proposed overhead easement does not conflict with the use of the property. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 14, 1996; and a second reading was held on May 28, 1996; and 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power Company for the provision of electrical service to Roanoke County residences; and ~ ~ • ~ • Y ii 3. That APCO's offer to purchase the easement for One Doll\l`ar ($1.00) is hereby accepted and the proceeds from the sale of the easement are to be allocated to the capital reserves of Roanoke County; and 4. That the County Administrator is hereby authorized to convey an overhead electric line easement, fifteen feet (15') in width, as shown on APCO Drawing No. R-3180, dated February 22, 1996, across the County's property (Tax Map No. 87.17-5-6) unto Appalachian Power Company; and 5. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be approved as to form by the County Attorney; and 6. That this ordinance shall be effective on and from the date of its adoption. f~~ 1 ~~'-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 ORDINANCE 052896-11 AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR OVERHEAD ELECTRIC SERVICE ALONG MERRIMAN PARR PROPERTY OWNED BY THE BOARD OF SUPERVISORS WHEREAS, the Board of Supervisors of Roanoke County is the owner of property along Merriman Road (State Secondary Route 613) designated as Merriman Park, in the Cave Spring Magisterial District; and WHEREAS, Appalachian Power Company (APCO) requires a right-of- way for an overhead line along the property to upgrade their facilities and to provide service to the Merriman Park soccer fields, as shown on APCO Drawing No. R-3176, dated February 26, 1996; and, WHEREAS, the proposed right-of-way will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 14, 1996; and a second reading was held on May 28, 1996; and 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power Company for the provision of electrical service to upgrade facilities and to provide service to the Merriman Park soccer fields; and 3. That donation of a right-of-way for an overhead transmission line or lines, and related improvements, along County property, to upgrade facilities and to provide electric service for the soccer fields, as shown on APCO Drawing No. R-3176, dated February 26, 1996, to Appalachian Power Company is hereby authorized subject to the Roanoke County Parks and Recreations Department's prior written approval of any additions to or relocations of the facilities; and 4. That APCO's offer to purchase the easement for One Dollar ($1.00) is hereby accepted and the proceeds from the sale of the easement are to be allocated to the capital reserves of Roanoke County; and 5. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be approved as to form by the County Attorney; and 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Q-G.2-G..ti,,. Mary H. Allen, CMC Clerk to the Board cc: File Arnold Covey, Director, Engineering, Development & Inspections (Certified Copy) Terry Harrington, Director, Planning & Zoning Gary Robertson, Utility Director Paul M. Mahoney, County Attorney /' MAP SECTION 348-D8.349-B T.D. 665000 CAVE SPRING MAG, DISTRICT ROANOKE COUNTY, VA. 1349-2007 1 i-~ PROPOSED 20' EASEMENT rnl ~~ PARK/NG LOT i 349-2006 - ~ - , PROP. 348-4506 I I Lf~ PROP. 40' EASEMENT 1 I I ~ 349-2005 '~d~ , ! E \ > MERR/MAN ~ SOCCER F/ELDS ~ 349-2004 ~~ ---PPOPOSED 20' EASEMENT ~ 349-2012 1 PUMP\HOU~SE :~ ^\`IST. POWER LINE `~' 41 N s Z y f LL a APPAUCHIAN POWER COMPANY ROANOKE VIRGINIA ROANOKE DIVISION TB.D DEPARTMENT PROPOSED RIGHT OF WAY ON PROPERTY OF BOARD OF SUPERVISORS OF ROANOKE COUNTY sum rr R.B.H. Ma 2 -26-96 ~*- ~* T.L.M. ~ I" =200' DRAMRl6 NO. R- 3176 1 ACTION NO. //~~ ITEM NO. '4v AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR OVERHEAD ELECTRIC SERVICE ALONG MERRIMAN PARK PROPERTY OWNED BY THE BOARD OF SUPERVISORS COUNTY ADMINISTRATOR'S COMMENTS: ,~-Fr ,.T EXECUTIVE SUMMARY' This is the second reading of the proposed ordinance to authorize donation of an easement to Appalachian Power Company (APCO) for overhead electric service line(s) along Merriman Park property in the Cave Spring Magisterial District. SUMMARY OF INFORMATION: Appalachian Power Company, (doing business as "American Electric Power" but using their legal name of Appalachian Power Company on all real estate documents), is seeking an easement for overhead facilities along Merriman Park in order to upgrade their facilities and to provide service to the Merriman Park soccer fields. APCO requires a right-of-way, twenty feet (20') in width, as shown on APCO Drawing No. R-3176, dated February 26, 1996, a copy of which is attached hereto. County staff has reviewed and approved the location of the proposed easement and determined that it does not interfere with the use of the property. However, the easement will be subject to the Parks and Recreation Department's prior written approval of any additions or relocations of the facilities. FISCAL IMPACTS' Consideration for the proposed easement is the sum of $1.00. ~''- G ALTERNATIVES' (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for donation of the electric service line easement as shown on APCO Drawing No. R-3176, dated February 26, 1996, to Appalachian Power Company. (2) Decline to authorize donation of the easement and request from APCO the fair market value as consideration for the purchase of the easement. (3) Decline to authorize donation or conveyance of the easement. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance as provided in Alternative #1. Respectfully submitted, Vi ki H f an Assistant County Attorney Action Vote No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Harrison Johnson Minnix Nickens K ~ - F'L I 349 - 2007 I i ~ PROPOSED 20' EASEMENT nil °'I ~I PARK/NG LOT I i 349-2006 - - - , PROP. 348-4506 I I Z~~ PROP. 40' EASEMENT Y \~ 349-2005 / E \ ] MERR/MAN SOCCER F/ELOS ~ 349-2004 ~ PPOPOSED 20' EASEMENT ~ 349-2012 ~ PUMP\HOU~SE :,~ _ \"IST. POWER LINE U W APPALACHIAN POWER COMPANY MAP SECTION 348-D 8.349-B ROANOKE VIRGINIA T.D. 665000 ROANOKE DIVISION TB.D DEPARTMENT CAVE SPRING MAG. DISTRICT ROANOKE COUNTY, VA. PROPOSED RIGHT OF WAY ON PROPERTY OF BOARD OF SUPERVISORS OF ROANOKE COUNTY ~~ ~* R.B.H. M*t 2 -26-96 ~*- ~* T.L.M. sum I' =200' DRA1NlN6 NO. R- 3176 k-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR OVERHEAD ELECTRIC SERVICE ALONG MERRIMAN PARR PROPERTY OWNED BY THE BOARD OF SUPERVISORS WHEREAS, the Board of Supervisors of Roanoke County is the owner of property along Merriman Road (State Secondary Route 613) designated as Merriman Park, in the Cave Spring Magisterial District; and WHEREAS, Appalachian Power Company (APCO) requires a right-of- way for an overhead line along the property to upgrade their facilities and to provide service to the Merriman Park soccer fields, as shown on APCO Drawing No. R-3176, dated February 26, 1996; and, WHEREAS, the proposed right-of-way will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 14, 1996; and a second reading was held on May 28, 1996; and 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power r ~. } Company for the provision of electrical service to upgrade facilities and to provide service to the Merriman Park soccer fields; and 3. That donation of a right-of-way for an overhead transmission line or lines, and related improvements, along County property, to upgrade facilities and to provide electric service for the soccer fields, as shown on APCO Drawing No. R-3176, dated February 26, 1996, to Appalachian Power Company is hereby authorized subject to the Roanoke County Parks and Recreations Department's prior written approval of any additions to or relocations of the facilities; and 4. That APCO's offer to purchase the easement for One Dollar ($1.00) is hereby accepted and the proceeds from the sale of the easement are to be allocated to the capital reserves of Roanoke County; and 5. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be approved as to form by the County Attorney; and 6. That this ordinance shall be effective on and from the date of its adoption. j k'-7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 ORDINANCE 052896-12 DECLARING A PARCEL OF REAL ESTATE TO BE SURPLUS AND AN ACCEPTING AN OFFER FOR THE SALE OF SAME; NAMELY THE PINE MOUNTAIN WELL LOT, TAX MAP NO. 87.19-2-9 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus. 2. That an advertisement for bids for the sale of surplus real estate was advertised in the Roanoke Times & World News on April 9, 1995. Notice has also been mailed to the adjoining proprty owners. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on May 14, 1996, and the second reading was held on May 28, 1996, concerning the disposition of the following parcel of real estate identified as follows: Pine Mountain Well Lot Tax Map No. 87.19-2-9 4. That offers for said property having been received, the offer of James R. Jackson, Jackson Associates Ltd. of Va. to purchase this property for the sum of Thirteen Thousand Two Hundred Dollars ($13,200) is hereby accepted. 5. That the purchase price for the property will be paid 1 t upon delivery of a deed therefor and all proceeds from the sale of this real estate will be deposited into the water fund in accordance with the trust agreements of the 1991 water revenue bonds. 6. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which will be on form approved by the County Attorney. 7. That this ordinance will be effective on and from the date of its adoption. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. A len, CMC Clerk to the Board cc: File Paul M. Mahoney, County Attorney John W. Birckhead, Director, Real Estate Assessment Diane D. Hyatt, Director, Finance Gary Robertson, Utility Director John Willey, Property Manager 2 r• ACTION NO. ITEM NO. ~ / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: ORDINANCE DECLARING A PARCEL OF REAL ESTATE TO BE SURPLUS AND ACCEPTING AN OFFER FOR THE SALE OF SAME; NAMELY THE PINE MOUNTAIN WELL LOT, TAX MAP NO. 87.19-2-9 COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This is the second reading of an ordinance to sell a surplus well lot, in response to the receipt of offers for same. BACKGROUND: On October 25, 1994, the Board adopted a policy for the sale or disposal of surplus real estate. Many of the parcels identified as surplus are well lots to be abandoned with the completion of the reservoir and the water transmission lines. This procedure provided for the annual advertisement and publication of the surplus real estate list, inviting bids from the public. This notice and list of properties were advertised in the Roanoke Times & World News on April 9, 1995. Notice has also been mailed to the adjoining property owners. The offer received for this well lot is within the guidelines established by the Board of Supervisors. The County Attorney has prepared an appropriate ordinance for first reading, which constitutes notice that a bona fide offer has been received, and that other written offers may be received until 5:00 p.m. the Friday preceding the next Board meeting. The identity of the offerors) and the amount, terms or conditions of the offer(s) or bid(s) will be kept confidential until the second reading. At second reading the Board may accept the best offer received or reject all offers. K-7 The County received an offer for the following surplus real estate: Pine Mountain Well Lot - Tax Map No. 87.19-2-9 The proceeds from the sale this real estate will be deposited into the water fund in accordance with the trust agreements of the 1991 water revenue bonds. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the attached ordinance. Respectfully submitted, ~~ ~ ~ `i c n Paul M. Mahoney County Attorney ,;% Action Approved ( ) Denied ( ) Received ( ) Referred to realest.surplus.pinemtn.rpt. Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens 2 k-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 ORDINANCE DECLARING A PARCEL OF REAL ESTATE TO BE SURPLUS AND AN ACCEPTING AN OFFER FOR THE SALE OF SAME; NAMELY THE PINE MOUNTAIN WELL LOT, TAX MAP NO. 87.19-2-9 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus. 2. That an advertisement for bids for the sale of surplus real estate was advertised in the Roanoke Times & World News on April 9, 1995. Notice has also been mailed to the adjoining proprty owners. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on May 14, 1996, and the second reading was held on May 28, 1996, concerning the disposition of the following parcel of real estate identified as follows: Pine Mountain Well Lot Tax Map No. 87.19-2-9 4. That offers for said property having been received, the offer of James R. Jackson, Jackson Associates Ltd. of Va. to purchase this property for the sum of Thirteen Thousand Two Hundred Dollars ($13,200) is hereby accepted/rejected. 5. That the purchase price for the property will be paid 1 • .. .,. upon delivery of a deed therefor and all proceeds from the sale of this real estate will be deposited into the water fund in accordance with the trust agreements of the 1991 water revenue bonds. 6. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which will be c 7. That this o: date of its adoption. realest.surplus.pinemtn.ord ACTION NUMBER // ITEM NUMBER G~ ~ " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS The four year term of Robert Allen Williamson, Jr. expired April 13, 1996. Mr. Williamson was contacted to see if he was willing to serve. He has moved to Franklin County, and according to residency requirements outlined in Resolution 91290-5, is NOT eligible for reappointment. The four year term of Larry K. Lester expired April 27, 1996. Mr. Lester has been contacted and he is willing to serve another term. 2. BOARD OF ZONING APPEALS The five year unexpired term of Leon T. McGhee, Vinton Magisterial District who has resigned effective June 1, 1996. His term will expire June 30, 2000. 3. COMMUNITY POLICY AND MANAGEMENT TEAM The three year term of Herb Beskar, Representative from Private Community Resources, will expire 06/30/96. The Community Policy and Management Team will recommend an individual to be appointed which must then be confirmed by the Board of Supervisors. 4. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year terms of Glen A. Siverling, Citizen at Large, and Carl E. Wright, Neighborhood Organization; will expire 06/30/96. L./ ~ .5 5. PARKS & RECREATION ADVISORY COMMISSION The three year term of Mrs. Lee Blair, Cave Spring District, will expire 06/30/96. SUBMITTED BY: J~ Mar- H Allen, CMC Clerk to the Board APPROV D BY: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Ref erred ( ) To ( ) Eddy Harrison Johnson Minnix Nickens .. . ._ ~- ) '~ - L. T. MtGHE~ ~I®. G, •• `~ti - ~ REALTOFM ;~.. J ~! ~ - P. 0. BOX 667, 1211 HARDY ROAD, VINTON, VA 24173. PH 343-5718 ._.r "One of the Most Successful Real Estate Companies" WE BUY HOUSES Cc -805 r» h ~ May 8, 1996 Roanoke County Board of Superviso~° 5204 Bernard Drive S.W. Roanoke, VA Dear Gentlemen: I have enjoyed being on the Roanoke County BZA Board the past few years. I will be moving from the Vinton district to the Hollins district the first of June. As a result, I will be resigning from the board effective June 1, 1996. I have enjoyed being on the board -::~~~ _=~~~nd those Roanoke County employees that dealt with this board to be competent and enju able to work with and look forward to working with them in the future. S1n~PrPly_ .~~ ~~-'- Leon T. McGhee s" ~~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 RESOLUTION 052896-13 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for May 28, 1996, designated as Item M - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of Minutes - April 23, 1996 2. Confirmation of Committee Appointments to the Board of Zoning Appeals, the Fifth Planning District Commission, the Highway and Transportation Safety Commission and the Parks and Recreation Advisory Commission. 3. Request from the Department of Social Services for appropriation of Funds for Public Assistance. 4. Write-off of Utility Bad Debts 5. Preliminary approval of citizens' requests to file a complaint with F.C.C. to review increase in cable programming services rates of Cox Cable Roanoke. 6. Resolution authorizing the organization of volunteer rescue squad organization, recognizing same for purposes of the "Line of Duty Act" and for certain immunities. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. r' /' On motion of Supervisor Minnix to adopt the resolution after amending item 2 and discussing item 5, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: Supervisor Nickens A COPY TESTE: ~• Mary H. Allen, CMC Clerk to the Board cc: File Betty McCrary, Director of Social Services Diane Hyatt, Director of Finance Joseph Obenshain, Sr. Assistant County Attorney Paul Mahoney, County Attorney Tommy Fuqua, Fire and Rescue Chief c April 23, 1996 251 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 April 23, 1996 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of April, 1996. IN RE: JOINT MEETING WITH SCHOOL BOARD At 1:05 p.m., Chairman Jerry Canada called the Roanoke County School Board to order by a role call with all members and Superintendent Dr. Gordon present. Chairman Johnson called the Roanoke County Board of Supervisors to order by a .role call with all members present except Supervisor Minnix. (He arrived at 2:10 p.m.) Supervisor Eddy added one item to the Executive Session pursuant to 2.1-344 (A) (3) acquisition of real property for public purposes. IN RE: EXECUTIVE SESSION Dr. Hardy reported that (1) the school funds have increased by $3.3 million of which $2 million is additional funding from the State; (2) the costs for a proposed five percent salary and related increase is $2.9 million; (3) the costs for proposed additional personnel is $1.5 million; and (4) the School budget has an unfunded balance of $4.9 million. He distributed a booklet containing the unedited schools non-salary budget requests. Supervisor Johnson requested a list of all school salaries, and Supervisor Eddy requested a list of the proposed new positions and that any handouts be distributed at least two weeks in advance of any meeting to be held next year. It was the consensus of the Board to schedule a work session with the School Board for May 9, 1996, at 5:00 p.m. at the School Administration offices. There was discussion of several methods for determining Countywide schools needs which included: (1) making a tour of all school facilities; (2) County appointing blue ribbon commission; and (3) Schools appointing their own committee. There was no consensus reached on any of these items. B. County Budget There was no discussion of the County budget. It was the consensus of the Board that if time permitted, the work r • April 23, 1996 255 IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring May 2, 1996 as Day of Prayer in Roanoke County. Chairman Johnson presented the proclamation to Dr. Nevling from Colonial Presbyterian Church. Supervisor Minnix moved to approve the proclamation. The motion carried by a unanimous voice vote. 2. Resolution of appreciation upon the retirement of Betty W. Dooley, Library Services. This resolution was moved to the Consent Agenda because Ms. Dooley was unable to attend the meeting. 3. Proclamation declaring April 21 - 27, 1996 as National Volunteer Week. Chairman Johnson presented the proclamation to the following volunteers: Barbara Turner, Social Services; William Skelton, Jr., Parks & Recreation; Al Thomason, Committees, Commissions, & Boards; Gerri Glosh, Libraries; and Chief Teddy Crowe, Fire & Rescue. Chairman Johnson announced that a reception for all County volunteers would be held on April 25, 1996, at 7 p.m. at the Salem Civic Center, and encouraged all volunteers to attend. Supervisor Johnson moved to approve the proclamation. The motion carried by a unanimous voice vote. 4. Proclamation declaring April 28 - May 5, 1996 as 3oi1 and Water Stewardshit~ Week. April 23, 1996 ~~7 IN RE: NEW BIISINESS 1. Adoption of Resolution authorizincr the organization of Volunteer Fire Companies tBack Creek Fire Company and Read Mountain Fire Company), recognizinci same for purposes of the 'Line of Duty Act's and for certain immunities. Paul Mahoney. County Attorney) R-042396-2 Mr. Hodge advised that this resolution will extend to the Back Creek Fire Company and the Read Mountain Fire Company the same benefits as previously provided for the other nine volunteer fire fighting organizations in the County by resolution dated April 29, 1986. This resolution will officially extend the benefits of the "Line of Duty Act" which provides for payment up to $50,000 to a member's beneficiary if death occurred in the line of duty, and immunity from suit for damages incident to fighting fire or providing rescue services. Organization of the Back Creek Fire Department was recognized by the Board on November 17, 1987, and the Read Mountain Fire Company was authorized on May 9, 1990, but resolutions specifying these benefits were not adopted. Supervisor Eddy suggested an editorial change to delete the second paragraph from the bottom of the resolution because it was ambigious. Supervisor Eddy asked that Mr. Mahoney determine if the Board should pass a similar resolution for the rescue squads. April 23, 1996 259 NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, that the governing body does hereby approve the organization of the Back Creek Fire Company and Read Mountain Fire Company in addition to Vinton Fire Company, Cave Spring Fire Company, Catawba Fire Company, Hollins Fire Company, Mt. Pleasant Fire Company, Clearbrook Fire Company, Bent Mountain Fire Company, Fort Lewis Fire Company, and the Mason Cove Fire Company, such volunteer fire companies being organized pursuant to Section 27-8 of the 1950 Code of Virginia, as amended; and BE IT FURTHER RESOLVED that each volunteer fire organization in Roanoke County, Virginia, so recognized by the Board of Supervisors of Roanoke County, Virginia, shall enjoy all the benefits and immunities provided in Section 27-23.6 of the 1950 Code of Virginia, as amended. J ~L That the'Board of Supervisors does fully recognize the contributions made to the County by the members of the volunteer fire companies. On motion of Supervisor Minnix to adopt the resolution and delete second paragraph from bottom, second page, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Adoption of Resolution approving the 1996/97 Roanoke Valley Resource Authority Budget. (Diane Hyatt, Director of Finance) R-042396-3 Ms. Hyatt advised that the Roanoke Valley Resource Authority budget being submitted for approval by the Charter Members Users totals $10,282,455 and maintains the current disposal fee of $50 per ton from municipal waste and $55 per ton April 23, 1996 261 ..~..ro ,~.~_a _. _ ~ .~ , z...... ~ __..... _ .~ ,. ~~ ~.~__ ~_ _~,~._ . ~....~ . ~.~z,_.v ~~~~ ~ _ __..m ~ _..:.::. _ . ~ ._ APPROVED, and the County Administrator and onhbehalfrof the authorized to execute and attest, respecti roved b the County County, any documentation, in form app Y Attorney, necessary to evidence said approval. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 3. Re est to a rove fundin for annual citizen satisfaction surVey. (Anne Marie Green, CommunitY_ Relations Director) A-042396-4 Ms. Green advised that last spring when the Board approved a request for funding for a citizen satisfaction survey, it was anticipated that the survey would be conducted annually. She asked for an appropriation of $7,500 from the Board Contingency Account to fund a ten-minute survey of 500 households. The 1996 survey would include questions to determine new concerns and issues raised during the recent bond referendum campaign. A research firm will be hired to conduct the survey during late May and early June and Ms. Green advised that the Board members will have an opportunity to comment on the survey questionnaire. Supervisor Minnix moved to appropriate $7,500 from the Board Contingency Fund. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson April 23, 1996 263 to assessments should not exceed 3~ with the current ratio being 1.82; and (3) that the debt service to general fund expenditures should not exceed 10~ with the 6.32 being the current ratio. She advised that Mr. Mahoney had prepared a resolution to adopt the debt policy but it had not been distributed to the Board members. Supervisor Nickens moved, subject to an appropriate resolution being distributed by Mr. Mahoney, to approve the debt policy with two additions: (1) target of setting aside 10~ from accumulated funds for County or School projects; and (2) 40~ of unspent year end expenditures be allocated for capital reserve account with flexibility for emergency conditions. There was no vote. Mr. Mahoney advised that the resolution which was prepared but not distributed would have to be rewritten to include these two items. It was the consensus of the Board that the resolution be redrafted to include the two items as stated by Supervisor Nickens and placed on the Consent Agenda at the May 14, 1996 meeting. Supervisor Harrison asked that the definitions for the various initials used in the report be provided him. 5. Request to approve Policy for use of unspent expenditure appropriations at year end. (Brent Robertson. Budget Manager) April 23, 1996 265 insurance coverage for 1996-97 fiscal year. The insurance team reviewed this renewal and the current .program design with Julie White of Slabaugh Morgan White & Associates, and Ms. White was present to answer questions. Mr. Hyatt described the following changes which will be effective July 1, 1996: (1) increase dependent children coverage from age 23 to age 25 if full time students; (2) provide coverage on point of service plan as outlined in House Bill 442 which requires no referral by the primary care physician if a condition is diagnosed by the OB/GYN; and (3) changes in the prescription drug plan. The insurance committee recommended adding the Single Plus One Minor category to the County Plan since that option is already part of the School plan and this will equalize the County and School plans. The amount included in the 1996-97 County budget will be the same amount included in the 1995-96 County budget ($1,308,032), and if any additional funds are needed due to bad claims experience, these amounts will come from the County insurance reserve. The maximum amount of this liability is estimated to be $230,000. ', She recommended approval of the renewal contract and reported that informational packets will be distributed to employees immediately in order to complete enrollment before the June payrolls. Supervisor Nickens moved to approve the contract. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson t Apri123, 1996 267 Offices. Mr. Hodge advised that a budget work session will be held on May 14, 1996 with the fire and rescue chiefs and the social services, human services, cultural, educational and tourist agencies. IN RE: REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES - CONSENT AGENDA 1. Ordinance to rezone 5 acres from R-3 to C-1 to allow commercial uses located at the terminus of Burlin ton Drive ad'acent to Friendshi Manor Hollins Ma isterial District u on the etit Trent Industrial Development Authority Development). Supervisor Nickens moved to approve the first reading and set the second reading and public hearing for May 28, 1996. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: FIRST READING OF ORDINANCES 1. Ordinance authorizin conve ance of an access easement to Ridd Crai head and Steele & Waldron across a portion of Starkey Park. (Paul Mahoney. County Attorney) Mr. Mahoney advised that the petitioners are asking for a fifteen foot easement through Starkey Park to access their April 23, 1996 269 May 14, 1996. The motion carried by a unanimous voice vote. 2. Ordinance declaring a varcel of real estate identified as Tax Man No. 76.05-3-6 located off Meadow Valley Circle in the Windsor Hills Magisterial District to be surplus and acceptingfre-iecting an offer for the sale of_same. (John Willey, Property Manager) 0-042396-8 Mr. Mahoney advised that staff has received an offer of $8,059 from Merle A. and Dwayne E. Jamison and requested that the Board authorize the sale. Supervisor Eddy moved to adopt the ordinance accepting the offer of Merle A. and Dwayne E. Jamison for $8,059. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 042396-8 DECLARING A PARCEL OF REAL ESTATE IDENTIFIED A3 TAS MAP NO. 76.05-3-6 LOCATED OFF MEADOW VALLEY CIRCLE IN THE WINDSOR HILLS DISTRICT TO BE SURPLUS AND ACCEPTING AN OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is hereby declared to be surplus and is being made available for other public uses; and Apri123, 1996 271 Executive Committee and the County may be asked to reaffirm or change its membership. IN REt CONSENT AGENDA R 042396-9, R-042396.9.Q Supervisor Johnson moved to adopt the resolution with item 8 added. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 042396-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 23, 1996 designated as Item M - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Approval of Minutes for March 12, 1996. 2. Confirmation of appointments to the Highway and Transportation Safety Commission, New Century Councils Quality of Life/Environment Committee and Education Committee, and Total Action Against Poverty Board of Directors. 3. Donation of drainage easement on Lot 5, Lost Mountain Subdivision. 4. Approval of Raffle Permit for Northside High School PTSA. 5. Request from the General Services Department to accept grant from the Roanoke Valley Resource Authority for recycling expenses. .Apri123, 1996 273 FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Eddy: (1) He asked about the status of the review of assessments by the state that Mr. Hodge has requested. Mr. Hodge advised that the report will be made either May 14 or 28, 1996. (2) He encouraged the Board members to submit names to Terry Harrington for appointment to the Citizens Advisory Committee for review of the Comprehensive Plan. Supervisor Minnix: (1) He advised that the National Voter Registration Act is causing the Social Services Board extra work, and that this is another example of federal and/or state mandates with no money. Supervisor Harrison: (1) He has been contacted by several people asking when they will have access to the north transmission line. He will talk with Gary Robertson. (2) He asked about the status of the paving of Yale Drive. Supervisor Nickens: (1) He invited everyone to attend the Vinton Dogwood Festival on April 27, 1996. Supervisor Johnson: (1) He expressed regret at the recent tragic deaths of three people in the Hollins District, and April 23, 1996 275 Program. 6. Proclamations signed by the Chairman. 7. statement of the Treasurers Accountability per Investments and Portfolio Policy, as of March 31, 1996. 8. Status report on efforts to preserve _the state- owned Catawba Valley Farm. 9. Bond Proiect Status Report N RE: EXECUTIVE SESSION Mr. Mahoney asked to add two items to the Executive Session pursuant to Section 2.1-344 A (3) sale or distribution of publicly owned real estate; and (7) legal matter with respect to death of three citizens. At 5:20 p.m., Supervisor Johnson moved to go into Executive Session pursuant to the Code of Virginia Section 2.1- 344 A (3) acquisition of property for economic development purposes; (5) discussion of prospective business or industry; (3) sale or distribution of publicly owned real estate; and (7) legal matter with respect to death of three citizens. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson ;~ Apri123, 1996 277 open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance to amend conditions on an existing S ecial Use Permit located at the intersection of Williamson Road and Summer View Drive. Hollins Magisterial District, upon the petition of Summerview Creekside. (Terry Harrington, Director of Planning & Zoninct) 0-042396-11 Mr. Harrington advised that on October 24, 1995, the Board approved a special use permit for a convenience store and fast food restaurant with specific conditions addressing the site design, lighting and screening of the project from the adjoining residences. Mr. Richard "Jyke" Jones, of Jones & Jones Associates, architects, has requested a modification of the screening condition because the condition as written cannot be met. Mr. Jones has offered a set of alternative conditions which Apri123, 1996 279 WHEREAS, Summerview Creekside has filed a petition to amend the conditions on this existing Special Use Permit; and WHEREAS, the Planning Commission held a public hearing on this matter on April 2, 1996; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 26, 1996; the second reading and public hearing on this matter was held on April 23, 1996. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the conditions placed on the granting of a special use permit to Jones & Jones Associates, agent for Summerview Creekside by Ordinance 102495-13 allowing a convenience store and fast food restaurant at the intersection of Williamson Road and Summerview Drive (Tax Map No. 28.05-1-9) in the Hollins Magisterial District are amended as follows: (a) The site shall be developed in general conformity with the submitted site - - ..,{.. "::.~, . ....>r.<>>.... ~'~;:~. ~~ ~'~>` . ., ::.:. ~ Y::::~~:... ................................................ (b) An earthen berm shall be installed along the :"e`~"~# `~:'~. ~'a' . e t << southern ortion of the ro r ~~~k~:~~ :....:.:.......:.:::::.::::::.::::::....~:;:.,:: e~«ne a str€€#e~en~ he}a~h~ ---- -- --- -- ----- - April 23, 1996 281 this request for thirty days. There were no citizens present to speak on this ordinance. Supervisor Nickens moved to postpone this item until May 28, 1996 at the request of the petitioner. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 3. Ordinance authorizing a Special Use Permit __to expand William Bvrd Hiah School, located at 2902 Washington Avenue, Vinton Magisterial District, upon the petition of the Roanoke County School Board. (Terry Harrington, Director of Planningt_& Zoninct) 0-042396-12 Mr. Harrington advised that this special use permit is being requested to build a 32,000 square foot addition to William Byrd High School to replace existing trailers and expand existing programs. The Planning Commission recommended approval. There were no citizens present to speak on this ordinance. Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None April 23, 1996 283 0-042396-13 Mr. Harrington advised that this special use permit is being requested to expand an existing equipment sales and service establishment. It is planned to construct two buildings which will expand the business and allow for storage or materials and supplies. Due to neighborhood concerns, the staff has proposed two conditions: (1) the proposed storage building along the northern property line shall have a minimum of three sides for the purpose of screening materials from adjacent properties; and (2) a stockade-type fence shall be installed along the rear of the property in the area currently unscreened by the existing building with type D screening installed per ordinance. The Planning Commission recommended approval with the conditions. The following citizens asked that something be done about the extremely noisy situation already at the site before the special use permit is granted: (1) LeeAnna Stern, 736 Dexter Road, who also commended the petitioner on the cleanup of the property; and (2) Jesse Hancock. 730 Dexter Road. Mr. Harrington responded that provisions in the noise ordinance exempt commercial concerns and that noise is not addressed in the zoning ordinance. Mr. Paul Black, owner, responded that the majority of the noise is being created by another tenant on the property and he felt that restrictions should not be placed on this project in an attempt to solve a separate problem. After discussion, Supervisor Nickens asked that Mr. April 23, 1996 285 Use Permit is hereby approved with the following conditions: (1) The proposed storage building along the northern property line shall have a minimum of three sides for the purpose of screening materials from adjacent properties; (2) A stockade-type fence shall be installed along the rear of the property in the area currently unscreened by the existing building with type D screening installed per ordinance. (3) The hours of operation for Ace Sales shall be limited to 7:00 a.m. and 10:00 p.m. On motion of Supervisor Johnson to adopt the ordinance with condition (3) added, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 5. Ordinance authorizing a Special Use Permit to expand the existingr church and school facilities, located on ~Pilliamson Road across from Brookside ShoUUing Center, Hollins Magisterial District, upon the petition of Shenandoah Baptist Church. (Terry Harrington, Director of Planning & Zoning) Mr. Harrington advised that this special use permit is requested to expand the existing church and school facilities and improve accompanying parking, landscaping and lighting through its 18.58 acre site. The property is located northwest of the intersection of Williamson Road and Dent Road, and is bisected by Plymouth Drive. The improvements are scheduled for three phases over a number of years and a new entrance onto Plymouth Drive April 23, 1996 28/ neighborhood. IN RE: NEAP BUSINESS 1. Request from Cvcle Roanoke Valley, Inc. to increase Financial Sponsorships Level for the 1996 Tour DuPont. A-042396-14 Mr. Hodge received consensus from the Board to present this request for financial assistance for the 1996 Tour DuPont which will be in this area on May 6th. He advised that the an appropriation of $5,000 was made last year and recommended that the Board increase their support to $7,500 from the Economic Development Budget. Supervisor Johnson moved to appropriate $7,500 from the Economic Development Budget. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN REP PUBLIC HEARING CONTINUED Chairman Johnson announced that the following public hearing has been continued by the Planning Commission. Ordinance to rezone 88.53 acres from AG-3 to PCD, planned commercial development to allow commercial and recreational uses, located on the east side of the Blue Ridge Parkway at the. north side of parkway bridge over the Roanoke River at Niagara Dam, Vinton Magisterial s r r April 23, 1996 zs9 longevity, would be included in the five percent amount. The Board discussed the fact that they agreed to split new revenue with the Schools and the School's share was previously $2.065 million. With an additional $460,000 from the Business and Professional Operators License (BPOL), the Schools would receive an additional $230,000, and the total amount increase to $2.3 million. Ms. Hyatt and Mr. Robertson were asked to prepare new reports detailing the division of revenues. Mr. Robertson, Budget Manager, detailed the various requests for County contributions from social services, human services, cultural, educational and tourist agencies. He advised that a work session has been scheduled for the evening of May 14, 1996 with these agencies and the Fire and Rescue Chiefs Board. He reported that public hearings for the proposed budget, Capital Improvement Plan and BPOL increases will be held on May 28, 1996. He distributed an updated budget calendar of events. IN RE: ADJOURNMENT At 9:35 p.m., Chairman Johnson declared the Board was out of work session and the meeting adjourned to 5 p.m. (Note: later changed to 8:30 n.m.) on Thursday, May 9, 1996, for a joint work session with the School Board at the School Administration Offices. Submitted by, Approved by, A-052896-13.a ACTION NO. ITEM NUMBER ~ '- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: Confirmation of Committee Appointment to the Board of Zoning Appeals, Fifth Planning District Commission, Highway and Transportation Safety Commission, and Parks and Recreation Advisory Commission COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the May 14 Board meeting and should be confirmed: 2. BOARD OF ZONING APPEALS Supervisor Eddy nominated Eldon L. Karr, Windsor Hills District, to another five year term which will expire 06/30/2001. 4. FIFTH PLANNING DISTRICT COMMISSION By consensus, the Board of Supervisors nominated Supervisor Lee B. Eddy, Elected Representative ~~=~~==~-~a~mrr~~~ ~~- to another three-year term which will expire 06/30/2000. 5. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION 1~on K Supervisor Eddy nominated Henry Gregory, Citizen at Large, to another four year term which will expire 06/30/2000. 6. PARKS & RECREATION ADVISORY COMMISSION ~~ Supervisor Eddy nominated William Skelton, Jr., Windsor Hills District; and Supervisor Nic~ens nominated Robert R. Cookston, Member At Large, to another three year term which will expire 06/30/99. RECOMMENDATION• It is recommended that the above appointments be confirmed by the Board of Supervisors. Respectfully submitted, .~• Mary H. Allen, CMC Clerk to the Board ~-a Approved by, L~ " Elmer C. Hodge County Administrator ------------- ------------------------------- ACTION ------------- ------- VOTE Approved (x) Motion by: Motion by H. Odell No Yes Abs Denied ( ) Minnix to approve Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Board of Zoning Appeals File Fifth Pl anning district Commission File Highway and Transportation Safety Commi ssion File Parks & Recreation Advisory Commission File A-052896-13.b ACTION N0. ITEM AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: Request to Appropriate Monies for Public Assistance for the Department of Social Services COUNTY ADMINISTRATOR' S COMMENTS : ~/%e/~ /J n ~,P U G~L~'~`G'`'2`-acv ~(J~~ BACKGROUND: Throughout the year, the Department of Social Services receives additional appropriations for public assistance and service delivery. These funds are required to provide continuing services and to avoid any interruption of service to the customer. The State has made available $45,000 additional funding for Public Assistance, Working-Transitional Day Care for FY 95-96. The Department of Social Services cannot access these state funds until the County has appropriated the same. The Board of Supervisors is requested to appropriate $45,000 to the Social Services expenditure budget for Public Assistance and to appropriate the related revenues from the State. FISCAL IMPACT: None. The total amount for the additional funding is 100% reimbursable by the State Department of Social Services. STAFF RECOMMENDATION: Staff recommends appropriation of $45,000 to the Social Services Budget for Public Assistance, Working- Transitional Day Care. ,, ~' 3 R ectfu ly submitted, ~~ ~ ~ Betty R. McCrary, .D. Director of Social Services Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approv d by,, G~~ Elmer C. Hodge County Administrator ACTION Motion by: Motion by H. Odell Minnix to approve VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File John M. Chambliss, Assistant Administrator Betty McCrary, Director, Social Services Brent Robertson, Budget Manager l A-052896-13.c ACTION # ITEM NUMBER~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: Write-Off of Utility Bad Debts /~ / COUNTY ADMINISTRATOR'S COMMENTS: U SUMMARY OF INFORMATION: The County in prior years has written off utility billing delinquent accounts that were over five years old. This policy and the year of write off is consistent with the procedures used by the Treasurer for writing off personal property delinquent accounts. This procedure is prescribed by law for personal property files. It may still be possible to collect some of the outstanding amounts through file liens and debt set off. The efforts for collecting these accounts have included the following: 1. Collection letters requesting payment. 2. Filing with Department of Taxation on Debt Set Off Program. 3. Filing Warrants in Debt where a valid address is available. 4. Continuing to search for delinquent accounts through DMV, VEC, and Department of Taxation records. Listed below is a breakdown of the delinquent utility accounts, which should be written off at this time. Year Amount Number of Accounts 1991 $ 4,605.00 32 STAFF RECOMMENDATION: Staff recommends writing off the 1991 delinquent accounts. SUBMITTED BY: ~.c.«~;~., ~. Diane D. Hyatt Director of Finance APPROVED: ~~ ~~ Elmer C. Hodge County Administrator .' m-y ACTION VOTE Approved (x) Motion by: Motion by H. Odell No Yes Abs Denied ( ) Minnix to approve Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance ~; .~ ATTACHMENT A 1991 Previous write off 1990 1989 1988 UTILITY BILLING BAD DEBT HISTORY BILLING BAD DEBT # ACCOUNTS PERCENT $7,472,725 $4,605 32 .06% $6,289,504 $4,084 42 .06% $5,985,833 $3,344 30 .06% $5,897,197 $6,839 47 .11% t .. A-052896-13.d ACTION ITEM NUMBER "'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: Preliminary approval of citizens' requests to file a complaint with F.C.C. to review increase in cable programming services (C.P.S.) rates of Cox Cable Roanoke COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' Recent changes in Federal Communications Commission (F.C.C.) regulations have removed the ability of individual cable consumers to directly file complaints with the F.C.C., raising objections to rate increases for the cable programming services tier (C.P.S.). Cox Communications/Cox Cable Roanoke has announced increases in their rates for cable customers for both basic cable service and for the C.P.S. tier of cable services effective March 1, 1996. A cable customer has 90 days from the effective date of an increase in cable rates to file a complaint regarding C.P.S. rates with the franchising authority. The franchising authority must receive such complaints from at least two customers before it may file a request with the F.C.C. to review an increase in C.P.S. rates. The County has recently received an opinion from its outside legal counsel for cable television issues that the simultaneous rate increase for the basic cable service tier by this cable operator was within the range permitted by F.C.C. regulations. SUMMARY OF INFORMATION: Roanoke County has received complaints from two citizens requesting a review of the announced intentions of Cox Cable Roanoke to increase the rates for its C.P.S. effective March 1, 1996. Roanoke County, as the franchising authority, must now make an initial determination that not more than 90 days have elapsed from the date the rate increase went into effect until the subscriber complaints were received and that such rate increase pertains to the C.P.S. tier. Both of these criteria appear to be satisfied. If Roanoke County intends to submit a complaint to the F.C.C., it must first send a written notice, including a draft FCC /~_ 5 Form 329, to Cox Communications/Cox Cable Roanoke to inform them that a complaint is pending. The cable operator then must be permitted at least 30 days to file a response with the county. Roanoke County has 180 days from the effective date of the rate increase in question to file the FCC Form 329, along with any response from the cable operator, with the F.C.C. With the authorization of the Board of Supervisors, the County Attorney's office will prepare a draft Form 329, and forward it by certified mail to Cox Communications/Cox Cable Roanoke for their response within 45 days. Once this response is received, or the 45 days has elapsed, this matter will be placed on the Board's agenda for final action upon whether to file the Form 329, and any response from the cable operator, with the F.C.C. FISCAL IMPACT• None. ALTERNATIVES• 1. Authorize the County Attorney to draft a Form 329, and to send to Cox Communications/Cox Cable Roanoke, by certified mail, requesting a response within 45 days. 2. Decline to file a rate complaint on the C.P.S. tier, Form 329, with the F.C.C. and rely upon the review of rates previously conducted on behalf of the County of basic cable service rates by outside legal counsel. STAFF RECOMMENDATION: Staff recommends Alternative # 1. Respectfully submitted, Jo ph B O enshain Se or As istant County Attorney ---------------------------------------------------------------- Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by H. Odell Minnix to approve Alternative #1 VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Joseph B. Obenshain, Senior Assistant County Attorney ~~ .. ~:~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ' VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 RESOLUTION 052896-13.e AUTHORIZING THE ORGANIZATION OF VOLUNTEER RESCUE SQUAD ORGANIZATIONS, RECOGNIZING SAME FOR PURPOSES OF THE "LINE OF DUTY ACT" AND FOR CERTAIN IMMUNI- TIES WHEREAS, by Resolution 042396-2 the Board of Supervisors recognized the existence of the eleven volunteer fire fighting organizations, namely Back Creek Fire Company, Read Mountain Fire Company, Vinton Fire Company, Cave Spring Fire Company, Catawba Fire Company, Hollins Fire Company, Mt. Pleasant Fire Company, Clearbrook Fire Company, Bent Mountain Fire Company, Fort Lewis Fire Company, and the Mason Cove Fire Company, serving Roanoke County, which have been formed in accordance with Section 27-8 of the 1950 Code of Virginia, as amended; and WHEREAS, the County hereby provides that volunteer rescue squads are deemed an instrumentality of the County in accordance with the provisions of the Code of Virginia, as amended, and enjoy all the benefits and immunities granted thereunder; and WHEREAS, for such volunteer rescue squads to receive the benefits of the "Line of Duty Act" as provided in Section 2.1-133.5, et sea. of the 1950 Code of Virginia, as amended, recognition by the governing body of the County as an integral part of the County's official safety program is required; and WHEREAS, the County has always recognized the important contributions made by the members of each volunteer rescue squad to the County and wishes to make available the benefits of the "Line of Duty Act" as hereinabove mentioned. 1 I ~' NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, that the governing body does hereby approve the organization of the Vinton First Aid Crew, Inc., Cave Spring First Aid and Rescue Squad, Inc., Catawba-Mason Cove Rescue Squad, Inc., Mt. Pleasant First Aid and Rescue Crew, Inc., Clearbrook First Aid and Rescue Squad, Inc., Bent Mountain First Aid and Rescue Crew, Inc., Fort Lewis Rescue Squad, Inc., Roanoke County Fire and Rescue Department No. 5 - Hollins, Roanoke County Fire and Rescue Department No. 11 - Back Creek, such volunteer rescue squads being organized pursuant the provisions of the Code of Virginia; and BE IT FURTHER RESOLVED that each volunteer rescue squad organization in Roanoke County, Virginia, so recognized by the Board of Supervisors of Roanoke County, Virginia, shall enjoy all the benefits and immunities provided in by the 1950 Code of Virginia. That the Board of Supervisors does fully recognize the contri- butions made to the County by the members of the volunteer rescue squads. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: Supervisor Nickens A COPY TESTE: Mary H. Allen, CMC Clerk to the Board CC: File Tommy Fuqua, Fire and Rescue Chief Paul Mahoney, County Attorney Robert Jernigan, Risk Management 2 ~. _ ACTION NO. ITEM NO . " / "'" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: RESOLUTION AUTHORIZING THE ORGANIZATION OF VOLUNTEER RESCUE SQUAD ORGANIZATIONS, RECOGNIZING SAME FOR PURPOSES OF THE "LINE OF DUTY ACT" AND FOR CERTAIN IMMUNITIES !B COMMENTS' This Resolution recognizes the volunteer rescue squad organizations in Roanoke County and authorizes them to receive the benefits of the "Line of Duty Act" and to enjoy all the benefits and immunities of Chapter 27 of the Code of Virginia. On April 23, 1996, the Board of Supervisors adopted a similar Resolution to benefit the eleven volunteer fire fighting organizations in the County: Vinton Fire Company, Cave Spring Fire Company, Catawba Fire Company, Hollins Fire Company, Mt. Pleasant Fire Company, Clearbrook Fire Company, Bent Mountain Fire Company, Fort Lewis Fire Company, Back Creek Fire Company, Read Mountain Fire Company, and the Mason Cove Fire Company. This Resolution provides that the members of any fire company or department or rescue squad which has been recognized by a resolution of the governing body of any county, city or town of this Commonwealth shall be eligible for the benefits of the "Line of Duty Act" as provided in Chapter 11.1 of Title 2.1 of the Code of Virginia. These benefits include payment of up to $50,000 to a member's beneficiary if death occurred in the line of duty. This Resolution also deems the volunteer rescue squads as "an instrumentality of the county," and as such "exempt from suit for damages done incident to fighting fires or providing rescue services." This immunity is authorized by the provisions of the Code of Virginia. The adoption of this Resolution grants these valuable benefits 1 -. rIJ-l. to the County's volunteer rescue squads, their members and their families, and signifies the County's continuing support and gratitude for their efforts. Staff recommends that the Board adopt the attached Resolution. Respectfully submitted, ^m ~vV` Paul M. Mahoney County Attorney Action Vote No Yes Abs Approved ( ) Motion by Eddy Denied ( ) Harrison Received ( ) Johnson Referred Minnix to Nickens agenda\general\ resctte.sq 2 m-6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 RESOLUTION AUTHORIZING THE ORGANIZATION OF VOLUNTEER RESCUE SQUAD ORGANIZATIONS, RECOGNIZING SAME FOR PURPOSES OF THE "LINE OF DUTY ACT" AND FOR CERTAIN IMMUNITIES WHEREAS, by Resolution 042396-2 the Board of Supervisors recognized the existence of the eleven volunteer fire fighting organizations, namely Back Creek Fire Company, Read Mountain Fire Company, Vinton Fire Company, Cave Spring Fire Company, Catawba Fire Company, Hollins Fire Company, Mt. Pleasant Fire Company, Clearbrook Fire Company, Bent Mountain Fire Company, Fort Lewis Fire Company, and the Mason Cove Fire Company, serving Roanoke County, which have been formed in accordance with Section 27-8 of the 1950 Code of Virginia, as amended; and WHEREAS, the County hereby provides that volunteer rescue squads are deemed an instrumentality of the County in accordance with the provisions of the Code of Virginia, as amended, and enjoy all the benefits and immunities granted thereunder; and WHEREAS, for such volunteer rescue squads to receive the benefits of the "Line of Duty Act" as provided in Section 2.1-133.5, et seg. of the 1950 Code of Virginia, as amended, recognition by the governing body of the County as an integral part of the County's official safety program is required; and WHEREAS, the County has always recognized the important contributions made by the members of each volunteer rescue squad to the County and wishes to make available the benefits of the "Line of Duty Act" as hereinabove mentioned. 1 .- /~-~ NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, that the governing body does hereby approve the organization of the Vinton First Aid Crew, Inc., Cave Spring First Aid and Rescue Squad, Inc., Catawba-Mason Cove Rescue Squad, Inc., Mt. Pleasant First Aid and Rescue Crew, Inc., Clearbrook First Aid and Rescue Squad, Inc., Bent Mountain First Aid and Rescue Crew, Inc., Fort Lewis Rescue Squad, Inc., Roanoke County Fire and Rescue Department No. 5 - Hollins, Roanoke County Fire and Rescue Department No. 11 - Back Creek, such volunteer rescue squads being organized pursuant the provisions of the Code of Virginia; and BE IT FURTHER RESOLVED that each volunteer rescue squad organization in Roanoke County, Virginia, so recognized by the Board of Supervisors of Roanoke County, Virginia, shall enjoy all the benefits and immunities provided in by the 1950 Code of Virginia. That the Board of Supervisors does fully recognize the contribu- tions made to the County by the members of the volunteer rescue squads. general.rescue.rso 2 ~-/ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Beginning Balance at July 1, 1995 (audited) $6,994,906 8.09% Addition from 1995-96 Budget 10,558 Sept 12, 1995 Donation to IDA - Rusco (127,500) Feb 13, 1995 Va Western Community College -site improvements (66,379) Feb 21, 1996 R. R. Donnelley & Sons (Savings from Phase I will (2,500,000) be used for Phase II) April 11,1996 Match for Sewer -West Main Street (120,480) Balance at May 28, 1996 $4,191,105 4.85% Changes below this line are for information and planning purposes only. These amounts have not been appropriated to fund balance at this time. The increase in projected 1995-96 revenues is based on the most recent estimate of the year in process, and could be adjusted up or down as the year progresses. These funds are not available to be appropriated to other projects at this time. Balance from above $4,191,105 Recommended increase in 1995-96 budgeted revenues based upon 9 month review 3,235,227 Potential Liability (1,200,000) $6,226,332 7.20% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1995-96 General Fund Revenues $86,464,490 6.25% of General Fund Revenues $5,404,031 Respectfully Submitted, ~~~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Gen95. WK4 CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1995 (audited) $405,409.00 (July 17, 1995 Payment on sale of old School Administration Building 399,984.00 18, 1995 Sale of land adjacent to Kessler Mill Road to VDOT 1,020.00 14, 1996 Transfer to Schools for Glenvar Middle furnishings and equipment (300,000. Balance at May 28, 1996 $506,413.00 Receivable from the City of Salem July 1, 1996 from the sale of the old School Administration Building 200,000.00 $706,413.00 I Respectfully Submitted, Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap95. WK4 ~~~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1995 (Unaudited) $1,773.00 From 1995-96 Original Budget 100,000.00 July 27, 1995 Survey of Needs -Four Year University (2,500.00 Sept 26, 1995 Red Line Service - CORTRAN (6,023.00 Nov 21, 1995 County share of Cox Cable Audit (1,700.00 Dec 12, 1995 Expenses related to Comprehensive Plan update (29,166.00 Dec 12, 1995 Sister City program (1,000.00 Dec 12, 1995 VML / VACO APCO Steering Committee (4,000.00 Feb 13, 1996 Special election on bond referendum (20,280.00 Feb 13, 1996 Special election for Republican primary (20,280.00 Feb 13, 1996 Survey of East County citizens (7,500.00 April 23, 1996 Annual Citizen Satisfaction Survey (7,500.00 Balance at May 28, 1996 $1,824.00 Respectfully Submitted, ~~~~~~ ~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Board95. 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T O 7 O >~ .ti N: C N 7 C L ,+ O N N K O N d +' R L C Z! o! o o~ ~ V~ C C 7 7 {. Y- L ~! F- 0 ~p O~ J 6 F I O I F J 4 NI OI ~ o C C~ C ~•+ o .. ~.. U I ~~ 7 E r a 0~ N o' N L o i F . r 7 ~ O U 7 E +~ ~O N N N'. O C~ C C C' O V O. V WO_ W'OE1-0: O:K V O~•+.. e+..' Z o ~O No ~-N NO N7 ~ otl1W oU1oN ONMN ~.-NMMP7UI U•1 W111 '-N D O a ~ N f0 W~ W f0 T, O~ O~ O~' T P P, T T T~ IT ' ~ ~ , P T' ~ t 9 O O O O O i 0 0 0 0 0 0 0 0 0 0 0 I i i I i i O O, I i I ~ . ACTION NO. ITEM NUMBER =~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: Budget Work Session on the Proposed Annual Budget for FY 1996-97. COUNTY ADMINISTRATOR'S COMMENTS: SLT1yIlVIARY OF INFORMATION: This time has been set aside for a budget work session to discuss issues concerning the FY 1996-97 budget. Information on the County Administrator's proposed budget is being presented and detailed information on specific items included in the proposal is being provided. The packet of information for the proposed budget is in a format that will allow Board members to insert the various schedules and summaries into the Work Session Notebooks that were provided earlier in the budget development process. A table of contents is provided with highlighted (bold) print and non-highlighted print. The highlighted (bold) print represents new or updated schedules in your notebook. Please insert these pages in the appropriate section (numbered tab) of your notebook. All schedules are numbered appropriately. Throw away old, duplicate page numbers, as the old schedules are being updated. Non-highlighted print in the Table of Contents relates to information schedules received at previous work sessions and has not been updated or changed. Respectfully submitted, Brent Robertson Budget Manager Appro ed by, Elmer C. Hodge County Administrator q Approved Denied Received Referred To ACTION () Motion by: (1 __ O 11 VOTE No Yes Abs Eddy - - - Harrison - - - Johnson ~ - - Minnix - - - Nickens - - - Table of Contents ............. 1-1 1. Calendar .............................. 2. Summaries ...................................... .... 2-1 Sources aad Uses of Funds .......... . .............. 2-3 Funding Highlights - FY 96-97 . • • • • • • • • • • 2-g Proposed Expenditure Budget ................... . 3, Expenditures .............. 3-1 Mid-Year Expenditure Summary • • • • • • • • 3-5 General Government Expenditures - FY 96-97 -Pie Chart ......... 3-6 ....... Proposed Expenditures • • • • 3-~ Per Capita Expenditures -Bar Charts . • • • • • ' ' :: • • • 3_12 Contributions to Human Service Agencies .. • Contributions to Social Service and Cultural Agencies 3-14 Dues and Per Capita Allocations .................. . 4. Revenues , , , . 4-1 General Government Revenues -Update FY 95-96 .. . General Government Revenues -Projection FY 96:97 ~ ~ ~ ~ 3 Proposed Revenues -Pie Chart . • • • • • • • ' ' 4-4 6 Amended vs FY 96-97 Proposed ........... . FY95-9 ,,,,,.4-5 BPOL Update ............................... .... 4-6 ... ... BPOL Revenue Neutral Proposa 5. Funded Capital ... ............ 5-1 Sources for Funding of Capital Items . ro riated Balance .... • • • • • • • • • • • 5-2 Capital Fund Unapp p , , , , 5-3 General Fund Unappropriated Balance .......... . 6, Additional Funding Requests (Addbacks) • • • • • • • • • ' ' ' ' ' ' • ~ ' 6-1 Judicial and State Funded Agencies ................. . .. 6-3 .................... ISOP Team ................ • , , 6-13 ........ Public Safety Team .•••••••••••••"""' ••,•, 6_20 Community Service Team • • • • • • • • • • • 6_26 Human Service Team ..•••••••••••••""""""'• 7. Personnel .............................................. Requested/Approved Positions ...................... 7-1 8. School Budget ............................................. 9. CIP Ranking Criteria/Explanation ......................... 9-1 Project Review by Department ...................... 9-7 10. Debt Service Debt Policy ...................................... 10-1 Combined County/School Debt .................... 10-10 1 1. Vehicle Replacement Authorized Vehicle Count & Proposed Adjustments ... 11-1 Funded New/Replacement Vehicles ................. 11-2 12. Notes/Miscellaneous ............................. . M:\finance\budget\workses\toc.wpd May 24, 1996 County of Roanoke Analysis of Sources and Uses of Funds FY 1996-97 Budget SOURCES Revenues New Recurring Revenues $5,779,000 Total Sources $5,779,000 USES Education Increased funding for operations 2,295,976 Additional School funding request-County revenues 230,000 Debt Service for School projects 705,293 CPMT-Schools' increase reflected in County's expenditures 250,000 Total School allocation (60% of total new revenues) 3,481,269 Employee Benefits Salary Increase (5%) VRS rate increase-public safety early retirements, life expectance increases Operating/Capital Expenditure Reductions: Debt Service -Decrease in County transfer Risk Management -Reserves adequately funded Airport contribution (FY95-96-final year) Public Safety Public Safety Public Safety Public Safety Public Safety Public Safety Public Safety Public Safety Public Safety Public Safety Public Safety Public Safety Judicial Svcs Internal Svc Chgs Human Svcs Fire Pumper Air Truck Chassis SCBA bottle upgrades Paramedic/Firefighters {2) Shared salary cost w/ Vinton-Fire Services Additional fleet replacement -Police cruisers SPCA per diem increases School Resource Officers (2); includes capital and operating requirements - 50% grant funded Vice Detectives (2); includes operating requirements Clerical Staffing -Commonwealth Attorney's office; Compensation Board funded Court Services Unit-Increased Detention MIS -Reduction in School funding Library -County-wide Internet access (Vinton and Glenvar) 1,175, 000 320, 000 1, 495, 000 (145,447) (300,000} (264, 000) 250, 000 75,000 35, 000 60,970 4, 085 43, 000 21,000 122, 051 88, 865 22,183 160,000 55,000 14,380 05/24/96 11:57 AM budget\proposedl S&U97A.WK4 2.1 County of Roanoke Analysis of Sources and Uses of Funds FY 1996-97 Budget Operating/Capital (continued Human Svcs Library -Regional automation; cost sharing increases 16,200 535 12 Human Svcs Social Services PT -Day Care Program staffing , gg 825 Human Svcs CPMT Increases -County CORTRAN -Shared expense for van replacement 6,400 Human Svcs 21,600 Contributions Greenways Coordinator 5,000 Contributions Julian Stanley Wise Museum 10,645 Comm. Relations Cable TV Contribution increase 5,000 Comm. Relations Citizen Handbook 65,000 Community Svcs Tipping Fees -Increased tonnages nds -Williamson Rd. Development Coordinator PT f 28,000 Community Svcs Community Svcs u Comprehensive Plan operating funds 25,000 300 7 Community Svcs Increase in 5th PDC contribution , 000 250 Transfer-Capital Economic Development committments , 21,139 Administrative Other miscellaneous increases 802,731 total J 5,779,000 Total Uses 05!24/96 11:57 AM budget\proposed\ S&U97A.WK4 2-2 N O O t V N A a-+ O V d O to O c° ~ ~ O o ~ >, O N O _ N _ -Q ~ N o ~ T ~ a N ~ ~. N ~ N ~''~ 0 c0 o ~ ~ U ~ O ~ N N O N ~ 'C (}d ~ O ~ ~ ~ ~ ~ Rf C N .C U N O ~ A ~ ~ O .. O ._ ~ ~ N -ty ~G N C N tp ~ ~ C `' p U C ~` C t~ O '~. "- ..r ~ O U ~ ,._ O (0 ~ U p~ O~ O o U C O ~~ O N p C O of LLQ O O N O ~ O~ cep ~O O +-' r ...~ fA ~ r . O ~ t O ~ f~ ~, N } LL ~, ,,,. N .Q N ~ U rn ~ O ~ ~ +. 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W ~so~ e~ide~ gad a~ N N 7 'O ' C N a W c ~ ~ *, o c ~ ~ ~ o o V J d ~ ~ 7 N O d () t V X C O N~ U Li. d ~_ Q d Y O ~+ C ~ V O C A C ,~,, ~ C C ~ O Q U dS ~~ 0 J _U ~ .Q 7 ~ a fn o 0 v L ~ ~ ~ ~ (~ N U C J ~ ~ 3-10 v O N 69 N ~ ~ ~ ~ E,9 r ~ ~ ~~ .Q U L a d L x w N (~? ~so~ s}ides aad c ~ 0 a~ _ c ~ Q V L Q V J ~ T O C .~ ~ Q O U J v ~ ~_ ~L °- ~ o J O Y O ~+ C ~U O a ~~ ~_ N O d V t U O ~ Y C cv ~ O O ~ U 3-11 ~ ~ ~ ~ ~ Human Service Agency Adult Care Center of the Roanoke Valley Association for Retarded Citizens (ARC) Bethany Hall Big Brothers and Big Sisters of Roanoke Valley Bradley Free Clinic Child Abuse Prevention Council of Roanoke Valley Child Health Investment Partnership (CHIP) Council of Community Services- Information and Referral Center Court Appointed Special Advocate (CASA) Family Service of the Roanoke Vallcy Fifth District Employment & Training Consortium 4H Camp Goodwill Industries Tinker Mountain League of Older Americans Literacy Volunteer Program National Multiple Sclerosis Society Roanoke Area Ministries Roanoke Valley Drug and Alcohol Abuse Council Roanoke Valley Speech & Hearing Center The Salvation Army TRUST Total Contributions 'Agencies Located in Roanoke City County of Roanoke Contributions to Human Service Agencies FY 1996-97 Budget 1995-96 1996-97 1996-97 1996-97 1996-97 1996-97 1996-97 1996-97 Budget Request Minnix Eddy Johnson Harrison Nickens Proposed $5,000 $12,480 $5,000 $7,500 10,000 64,330 10,000 15,000 500 500 500 0 2,500 1,000 2,500 6,500 6,500 6,500 6,500 3,500 3,750 3,500 3,750 16,660 25,000 16,660 20,000 3,000 6,468 3,000 4,000 1,053 5,000 1,053 3,000 3,000 4,000 3,000 4,000 3,000 4,006 3,000 4,006 2,500 S,D00 2,500 4,000 5,000 7,150 5,000 6,000 12, 500 18, 603 12, 500 15, 000 0 2,000 0 2,000 0 800 p 0 2,000 2,500 2,000 2,500 0 2 50D 0 1,000 500 1,000 500 1,000 2,000 2,000 2,000 0 5500 6,500 5,000 6,500 13~ $182,087 $82 713 $108,756 $5,000 10,000 500 0 6,500 3,500 3,000 1,053 3,000 3,000 2,500 5,000 12,500 0 0 2,D00 0 500 2,000 $OI $0 m:\finance\budget\proposed\FIUMSVC.WK4 05/24/96 10:42 AM 3-12 County of Roanoke Contributions to Social Service and Cultural Agencies FY 1996-97 Budget 1995-96 1996-97 1996-97 1996-97 1946-97 1996-97 1996-97 1996-97 Contributions Budget Request Minnix Eddy Johnson Harrison Nickens Proposed Health and Social Services B1ueRidgeCommunityServices $79,332 $120,010 $79,332 $100,000 $79,332 000 TAP 25,000 39,886 27,000 30,000 25, TAP-Transitional Living Center 15,000 19,943 15,000 17,500 15,000 $119,332 $179,839 $121,332 $147,500 $0 $0 $0 $119,332 Cultural Enrichment /Tourism $2 500 Alonzo Stagg Bowl $2,500 $2,500 $2,500 $2,500 , 000 2 Appalachian Railroad Heritage Partnership 2,000 0 0 0 , 0 Art Museum of Western Virginia 0 10,000 1,000 2,000 3 000 Arts Council of the Blue Ridge 3,000 4,000 3,000 3,000 , 000 50 Center in the Square 50,000 75,000 50,000 50,000 , 150 000 Explore (The River Foundation) 150,000 175,000 160,000 150,000 , 000 5 Julian Stanley Wise Museum(25,000/yr. for 3 yrs.) 0 25,000 5,000 5,000 , 500 8 Mill Mountain Theatre 8,500 10,000 8,500 8,500 , 000 6 Mill Mountain Zoo: Operating 6,000 17,000 8,500 8,000 , 000 20 Capital 10,000 50,750 10,000 10,000 , Sister-City Pavilion 10,000 0 0 0 0 500 7 Roanoke Symphony 7,500 7,500 8,000 7,500 , 350 6 Roanoke Valley History Museum 6,350 10,550 6,350 7,000 , 000 25 Science Museum: Operating 25,000 25,000 25,000 25,000 , 000 20 Capital 20,000 100,000 20,000 20,000 , Traz~sportation Museum: Operating 10,000 15,000 12,000 12,000 10,000 Capital 5,000 2,000 0 Vinton Dogwood Festival 500 500 500 500 500 $311,350 $532,800 $322,350 $311,000 $0 $0 $0 $316,350 Other 0 200 0 200 0 Junior Achievement 275 300 300 300 275 League of Women Voters 100 Ms. Virginia Senior Citizen Pageant 100 100 100 100 500 Miss Virginia Pageant S00 500 500 500 National D-Day Memorial Foundation 0 ($25,000/year for 10 yeazs) 25,000 17,000 0 OUTLOOK Downtown Roanoke 5,000 0 1,000 600 21 Roanoke Valley Greenways Coordinator 0 21,600 10,000 21,600 , VA Western Community College 274 5 Scholarship Fund 5,274 5,339 5,339 5,339 , Construction Student Activities Center-3rd yr. 13,527 13,527 13,527 13,527 13,527 Site Development -Water Retention and 0 Facility and Parking Improvements 66,379 0 0 0 0 Handicapped Access Renovations 0 59,892 0 0 $86,055 $131,458 $46,766 $42,566 $0 $0 $0 $41,276 Total Contributions $516,737 $844,09? $490,448 $501,066 $0 $0 $0 $476,958 M:\finance\budget\proposed\BOSCONTR.WK4 OS/24/9601:42PM1 3-13 County of Roanoke Dues and Per Capita Allocations FY 1996-97 Budget Organization 1995-96 Budget 1996-97 Request 1996-97 Minnix 1996-97 Eddy 1996-97 Johnson 1996-97 1 Harrison 1996-97 Nickens 1996-97 Proposed Blue Ridge Region $0 $0 $0 $0 $0 Blue Ridge Soil and Conservation District 1,000 1,500 1,000 1,500 1,000 Convention and Visitors Bureau Operating 107,500 250,000 107,500 125,000 107,500 Miss Virginia Pageant-advertising 0 4,000 0 2,000 0 Economic Development Partnership 107,500 107,500 107,500 107,500 107,500 Fifth Planning District Commission 21,900 29,160 21,900 29,160 21,900 Gypsy Moth Steering Committee 0 2,361 0 2,361 0 National Association of Counties 557 1, 1,557 1,557 1,557 1,557 ' National Civic League 200 200 200 200 200 Roanoke Regional Chamber of Commerce 2,500 2,950 2,500 2,950 2,500 Roanoke River Basin Association 0 11,900 0 0 0' Salero/Roanoke County ~ Chamber of Commerce 6,000 6,000 6,000 6,000 6,000 Tour Dupont 5,000 10,000 10,000 7,500 5,000 Vinton Chamber of Commerce 100 100 100 100 100 Virginia Amateur Sports 35,000 40,000 35,000 35,000 35,000 Virginia Association of Counties 13,855 13,855 13,855 13,855 13,855 5 000 0 2 000 5,000 Virginia Institute of Govertunent 5,000 > Virginia Municipal League 15,245 16,006 15,000 0 Total $322 357 $502 089 $322 112 $336 683 OS/24/9610:42AM M:\fifinance\budget\proposed\DUES.WK4 3-14 ~~~ \ o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .~--J~~ N ~ a1 ~ ~ ~ r-+ O O oo N ~n M ~ oo M l~ [~ ~ O ~n r-+ o0 . ~ [~ d1 00 O N ~ N O O 'd' ~ ~ M V'i O iN 01 O O O ~C ~D i i O O O O O O O O O O O O O O 0 O 0 V~1 0~ 0 0 O O 0 01 O O~ O ~ ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 d~ M~ ~ ~ ~ ~ ~ ~ 0 0 0 0 0 0 0 O v'i O H O r-i O ~ O~ N ~ N ~ ~ ue O O C1 M ~ O N K ~ ` O ~ .~, .N~ ~ M u u ~ N ., s O~ `O •--i N ch - t/~ d' ~ U ~ ~ ,-~ }-i , , Q 0 0 0 0 0 0 0 O O O O O O O O 00 O O O ~-+ o~ ~ O~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 v7 'd- O O O O O O O O O O O O O O O ~/'~ pp to O O N 0 ~-+ ~ 'd : ~ O O O O O O O ~ O v'i O v'i v'i ~ ~ N ~ 'd' O a; ~ V'i ~" ~ ' N Ql. O O M O O ~ O [~ ONO ~ ~ N N ~ 'Md' M N ~ ~ ~ ~ :v~ ~ ~ Q1 00 d' M O ~ N N ~t ~ ~ : ~ ~ 6~4 x ~ a w o a ~ ~ ~ ~ ~ ~' o ~ ~ d O 'O O O O O O O O O O O O O O M O O O N o4 fr1 N d~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 01 O O O V1 d' ~ O L7 C1 (sl b. ,~,;; ~O 0 0 0 0 0 0 0 0 0 0 0 0 0 O~ N N~ 0 0 ~ 0 d~ ~ o y ;~ .~ a; 0 0 0 0 0 0 0~ O O O O «'i ~O t~ Q\ ~ ~-+ O O O ~ d' O O ~' M O O ~ l~ V'1 O O ~ d' M 00 ~O Vl l~ O l~ ~O 00 d1 'd ~ O~ ~O N V7 M N ~-' N '"'~ 00 ~ ~ ~. s~ LJ H a~ U y ["~ ~ ~ ~" y O ~ ~ ~".. ~ N ~ ~H ~ ~ ~ ~ ~ b ~ H ~ ~ ~ ~ ~ ~ W ~wv~U iw~b~H ~a ~°~<+.~ o~ o ° ~ ~ ~ H ~r-~a.~oa~Waa~c~x~UOa~w~v~~c~w H Z W '['-' O O Fi w Q W U z H N 0 rn N N C 4-2 c 0 U 0 ca 0 \° 0 CU C'7 N C N U J N N N C .~ m 0 M d' L O O ~ O ~ IA O ~ O ~ O ~ ~ N M CO d' N ++ (~ N W N N 0 0 L A~ ^W I..1.. 4-3 ~ \ \ ~ \ ~ ° o o ~ o o \ ° o ~ ~ \ ~ ° 00 00 01 e ~ M l~ ~ ~ ~O ~ O O O Vl 'mot M ~ ~ N N ~ ~ ~ ~ O N V v'i d' N ~+ (`1 ~ O O M 'ct' N oo M O ~ ~ M , O , , i d bA "'~ O CL O i. '~ r d ~ O C~ ~ a~~ ~ ~ ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 i-. 0~0 O ~ O O n ~ O N 0 0 0 0 0 0 0 O O O O O O d~ Vl O ~ ~ ~ y 0 0 0 0 0 0 0 0 0 0 0 ~ v'~ O H O O ~ O -+ ~ ~ ,_., o ~j ~ O O 0 ~n 0 0 ~ N N ~n N d ,r, M ~ r v ~"' ~ ~ ~ ~ ~ A ~ U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0 0 0 0 0 ~ ~n ~ ~t 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O O O O O O O ~/'~ pp ~ 0 0 O N ~ 0 ~ ~~ 0 0 0 0 0 0 0 V~ O Vl O vi ~i l~ l~ M N M a1 ~' ~ ~ ~ O O oo M ~t O M O a V'~ N O N l~ ~t ~ ~ ~ ~ ~ N N ~ d " N 'd ~ p~ .--~ ~ N V'i ~ M M ''"' N .-~ ~ r-, ~ ~ ~I 6'9 O O O O O O O O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 M O~ O 0 O 0 O 0 ~ V1 O l~ ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Vl N 0 0 0 0 ~ p~ ,~ O O N O O O O O O O ~/'~ l~ ~ O~ p O M ~O ~ ~ ~ ~ ~ ~ ~ ~ ~ O oo O O t~ M O N o0 00 N ~t ~ ~ ~-+ M M t/'1 M N ~ ~ ~ C~ ~ N vi M M r: N *'" W ~ .-, O O O O O O O O O O 0 0 O ~ N O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ ~ --' °O. ~ 0 0 0 0 0 0 0 _„ 0 00 0 0 0 O ~ ~ ~ ~ , M O M ~' ~ O O M M 0 0 l~ O , u O N O y .,,r ~ ~ ~ ~ U Q; .d Z3 G d Q~ ~i M 6N9 0 O O O O O O O O O O O O O O O O O O O O M 01 O O O O O O N ~n ~ ~ M ~ O O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 0 0 0 0 U1 N N ~ 0 ~ ,., p 0 0 0 0 0 0 0 0 ~n O O O O vi ~O [~ am O~ ~ O 0 0 ~ \ ~ ~ ,,, O O d' M O o0o N ~ ~ ~ o ,N~ M vMi d ' N t~ ~ ~ ~ ~ O N N M t ~ ~ r..., ~ ~ . ~ ~„ o~ ~O N V7 M N ~' N ~ Cf ~Ti bM4 ~ . ti X N X ~ ~ ~ ~ ~ cs3 U ~ ~ W ~ .~ ~' p r, ~ y U O C~ U ~ ~ ~! w O a~~~ 4~~ x~ U O a, iw ~ U~ w U w a w a~i O H 4-4 ~ ,+.+ = N N O ~ O J `'' C d Z ~ ~ ^ ~ ~ Q) ~ O ~ C i+ ~. ~ ~ a O ~ ~ ~ ~ ~ '~. ,~ J a m O O O O O O c!7 tt~ O O O O~ 00 CA M 00 d' M r O to t~'~ 04 to d7 ~I' N r "'' `.. 0 0 0 0 0 ~} ~ O O O O r r M M d' CG 00 O 1` O d' N N '~ ~ N C1 O N N N N d G1 C ~ . .y N 7 ~ m N d m N ~ d O LJ.. ~+ ~ O L~. ~ N y ~ fA G? G1 d C t/1 C1 _ ~C ~N _ ~ W 'N W ~ C = m = O M W _ J p ~ _ Q ~ ~- Q = _ •O _ 0 = ~ 0 ~ ~ C2. d d d C1 d d LL Ll. V' ~ O O '~"' ~ O O O O Z' tC~ ~} ~ 6F~ r Eft r tfl~ N :r+ ~. d ~.~. N V J N N d ._ N m .--..-. O O O d7 O N N 07 d' N M d' N N ~_ C 'N '~ .~ ~ ~. ~. 3 . 00 0 0 0 0 ~. O r C ~'' T ~ C O 1` O r 1~ r ~' Cfl 00 co d' 'd' o~ ,Q. r N r t1') d' t` N d'' r C`'~ !~ ,''~ . y y - w.. 0 o -~. ~, ~~ ~' v C y Q. C G> t~ O ~ - ~v V M ~ ~ ,_ +~ ~ '~ ~ C ~ > , ~ ~ N ~ i ;; ~ N N _ ~ O N O ~ N N d ~ v J G1 C ~ ._ N p ~. V i • O ~/ O 'y >C J > ~ _ ~ C~ ~ L ~' > _ O t C c/~ rr n~ N ~ +r ~ C .~ d O LL ._, ~ (,~ M . L ~ C. Ln ~ ~ L ` 0:. l,(~ ~' ~ ~ ~ Z , 4-6 County of Roanoke, Virginia Possible Sources f 28 1996ng of Capital Items At May Capital Unappropriated Balance Currently available of Salem for School Board Building Purchase . Additional available July 1, 1996 -City Amount available in General Fund Unappropriated Balance in excess of 6.25% Capital money currently appropriated for social service renovations Interest income accumulated over budget on 1993 general obligation bands Amount estimated to be recovered from year end rollover policy (40% of expenditure savings) $506,413 200,000 566,012 (1) 750,000 (2) 603,515 (3) 400,000 (4) $3_ ,p25,940 ed on current estimates of 1995-96 operations as shown nt the attached worksheet. We (1) This figure is bas have not yet removed funds for Phase II of the RR Donnelley comma ation building to be used ro riated (2) This amount was currently budgeted f one novations to the old school a minis ~ it e t is no longer being pursued, this money can be reapp p for Social Service offices. Since this c P ortion of the proposed ~a for other capital items. This was later committed for the County p expansion. of interest in excess of budget that had been earned o ein held by the bondstru ee m93 (3) This is the amount ro ects. This money is currently b g General Obligation Bonds for county p j ossible overruns on the bond Richmond. Interest income on bond proje~osects are come ete with the exception General Fund forhe p projects. At this point, most of the bond p j Dixie Caverns Landfill. The funds could be Uethdrawn and used to reimburse the interest expense paid to date on this bond ass a uess at this pont. We have no way to tell how much the departments will spend before (4) This is purely g year end. M:\Finance\Bud9et\Worksess\CAPRESV.WK4 05/24/96 5-1 CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Beginning Balance at July 1, 1995 (audited) July 17, 1995 Payment on sale of old School Administration Building ;Aug 18, 1995 Sale of land adjacent to Kessler Mill Road to VDOT ' IMay 14, 1996 Transfer to Schools for Glenvar Middle furnishings and equipment Balance at May 28, 1996 Receivable from the City of Salem July 1, 1996 from the sale of the old School Administration Building M:\Finance\Budget\Worksessn\Capba195. WK4 Amount $405,409.00 399,984.00 1,020.00 (300,000.00 $506,413.00 200,000.00 ~706,413.OC 5-2 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGIhtIA of General Amount Fund Revenues Beginning Balance at July 1, 1995 (audited) $6,994,906 8.09% Addition from 1995-96 Budget 10,558 127 500 Sept 12, 1995 Donation to IDA - Rusco ( Feb 13, 1995 Va Western Community College -site improvements (6b,379) Feb 21, 1996 R. R. Donnelley & Sons (Savings from Phase I will (2,500,000) be used for Phase II) April 11,1996 Match for Sewer -West Main Street (120,480) Balance at May 28, 1996 $4,191,105 4.85% Changes below this line are for information and planning purposes only. These amounts have not been appropriated to fund balance at this time. The increase in projected 1995-96 revenues is based on the most recent estimate of the year in process, and could be adjusted up or down as the year progresses. These funds are not available to be appropriated to other projects at this time. Balance from above $4,191,105 Recommended increase in 1995-96 budgeted revenues based upon 9 month review 3,235,227 Potential Liability (1,200,000) $6,226,332 7.20% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1995-96 General Fund Revenues $86,464,490 6.25% of General Fund Revenues $5,404,031 1996-97 General Fund Revenues $90,565,107 6.25% of General Fund Revenues $5,660,319 M:\Finance\Budget\Worksessn\Genba195. WK4 5-3 State/Judicial Services Budget Team Additional Funding Requests -- Summary FY ~ 44R-97 Amount De artment Re uest Law Libra Securi Alarm for Libra $500 VPI Extension & Cont. Ed. Pro ram Sup ort Technician 23,169 VPI Extension & Cont. Ed. Travel and Su lies 1,760 VPI Extension & Cont. Ed. Shared Sala Costs 1,105 Ma istrate Ma istrate career com ensation Ian 32,728 Circuit Court Jud es Dictation E ui ment-Re lace 537 Circuit Court Jud es Com uter rinter, Laser-HP 1,500 Circuit Court Jud es U dated Portraits 1,600 J & DR Court Renovations to Clerk's Office 5,000 Total Re nests -_ State/Judicial Services - $67 899; • Requests have funding in FY 1996-97 6-1 rn o ~ v oo ti o o ti °o -o °o cD cD o c ~ ,ii ~° °m_ ~ o s..y:. N ~- .c• N M N C .N• a O N N "D f0 f0 fp .aN+ N ~ C w N~ O p~ O N C U NL Z' ~ N ~~ f6 O .~ "~ R A N O ~ fA N N f0 7 N N N oa•DNw cm ~ o~~~N~ o°'3E~>. ~ o.n U~3am O C C~ O N fn C N C t~ N E C N N O 'm Q O O N •~ ~~°'c° EE E coXL~a N'~ac~~~ v o° ~E~co N N C.C l0 j N N oU~N D N~ c6 N t9 f~C•mN ~ Na C N~-'r- t~ L OU' O~ O) N ma Ems O.> c N~ m a L N N ~ ~ p O U 3mm.~ >o o NYC omm Z'9ornE.c °~ ocm f°>. 3•c °N~N En• Q. a°coO °7N v°i~=°a~N m Na ~°o~~ a~.x.~ N m- v> o m~to•~ T a~a Et o ~ a m a ~ a= a~ o~~ot ~~ o ocmu.c °`c~~m a a°~iv~ ~E•o~m oc3~o ~.o Y• ~~rnN ~ N°c~°•-.., ~ °~ cm~ p°~E~m ~ ~16c r v o~ a •mVin$ o=oav~~n •E do aao 3oa~°c d 2 ~ c > a~ o a~ ca rn ~ c ~.- -O d L `" ov oo ~om~co m°~'~vo o~ ~cN Ncao~=. F- c~~o~ c°~ ~N °coooo a~o~.~E o NT °a~ ~~~~~ ~ Df6JUf6y ~C CN ~UNN~N N03 COo ~ NO N~C C-Y C+-'N V ~w N ui ,m N ~ (O O Z'C O D C. N N O.,Y ti c•N~ owl L o •3 ~ ~ c._ Nrn o '° c°~14'c ~co n. o• r ~ m ° of Z o~ ~ Z ~ o m •- - a~ 3 3 •~ a~ ' ;,:. °'' ~ Np o >, ~~ E m o~0 60 N N't T ~ v °a •D ~ e-o d ca y: ~Z'd»a °~ > NEN° -~ •° .~:~c O ~~ c~~ .D..Nm~ fn Os _. Vmco~Y ~aEi wo o~o~``m ocO1aoooo °o ~•c`•- a~caai°c ~ Q1 y! NL~a ~.. •C- CO D1.C N D t- ~ ~>' C NU :~ N O N•- Na N a~ r' m' ~~oEE°~ ain oN co~m.nE E..-o~c~ 0 00 oZ• cmZmN 'a ~. a 'c~3~EU o->, »-r- ~o.>NEo c'N~om~~ E .oE >vo mo m~ C LL ~ ~L >.o cg o cj c m~ X co o c n~"- «°. ~ °~ d ~ o °_- ~ d L ~ o co m~ c ~ p ~ oF-a ~, ~~ ~ ~ ~ E w ~ o'er a~ ~ ~ a~a ° c ° .N a ~ N•-~~=a LL. p c N ~ a c E o= ~ ° ° ~ N~ N ~,N o oU m 6 ° N aoi~. c`'- ° coi c d """ o. ° u°, rnf° c'- mU:Y m ?a. m m -~o:?L»- ~~ w ~~ rnL ° ~ o. m +~' N .~ c o N»- ° ~ rnN N ~fn .ro o'~ ~ c~ tug- cLoH co ~ a o ° I a.,'n ° ~ ° ~ N (Q rr U NOS Epp OY O) NT ~O. U.CU OX .- O N > ~~. .-'~ N L N Q~ O C N •«+ N O C C U N !A uj ~ .- N ~ °.O N~ O~ N •~ C d ~- N•C• ~ f6 U 4. C:~ O C Q~ ~• C.-~ (0 (6'~~ O N E a 'O ~ Vl: N 7 N 0 d.- _ (d U O D> f6 L O IQ O ~ a f6 O O_ O N U O ~- ~ O Q N~ p 0 0 C ~ ' -~-U m~0 3 v~~ ~U UvcnF-~L o Q5 E~.~ n°~ O U~ I- E o ~O..J ~ ° RS ~ ~ O ~C~ C '~ ~ c a n. -> u. w ~ o d Y C N j ~ m = C m ~ ~ a Y Q ~ ~~ ~ H ~ ~ ~ U C ` 7 V to ~, N .N~ O Q' O 'C Q. U R N Q N f0 ~ O c ~ ~ ~ in m c d w °' ~ +.. o c6 •N V ~ T E ° a °1 ``° ~ a ~ a > '~ rn > ~ W rn m E v U °c 6 0 0 ° L ~ ~ v o n ~ m u d F` fn ~'„ ~ ~ U ~ a Q-' c m E m a m 6-2 ISOP Budget Team Additional Funding Requests --Summary ..., ..,~~ o~ 6-3 " Request has funding in FY 1996-97 ti tG ~ l1. a c O ~+- N ~ ~ ~ ~ 4- "G ~ _ V.. ~ . ~ ~ ~ _ U G '~ a -a ;i.+ ,:'m ~`''„~ d C d m c 0 U N -o .~ V - to d r N ,41 6' a.+ C Cam: C f0 Q 0 0 M r N N ~v X .~ C p .a '~ N NNt~OQ~ > ~ ~ ~ N ~X p ~ 'C7 ~Ofl-'(0~ OdUQ_ -p~~~~NN N OCE'C ~~'++0~~ CNCOOU O N >3C~Uj.a N N 3 ~ ~ ~ N~Nfl-~= V'~~ N ~~ ~~ ~_ ~ ~ ~Nri~3v~iU ~, - o~ Q~ ~~ cNN~>"'' a~~~oo~ ~>,~E°'~ N ~O N ~i ~ Q.. ~ O ..r '~ .>' ~'Ur4=~"a U f0 Q. N N U L U 6-4 ti Q7 t0 r ~""' IL a c O y- Y ~ o ~ ~ _ a... 'C3 o c .~' ti c . ~ ~ o = U C 'O 'C Q -d !p ~ rO ~_a Q 0 rn ~ 0 ° ~ ~ ° 0 o N C ~ p ~"D C ~ N C O ,~., ~ O +' N~YO U) O V 3 .U =,UI C C N N N OL cn..-.-`~ O~..ON N O~NCNO~j, O~~O ~' m0- NY = O C Q~ OY ~ ~ d U O"O O C > O~O L ~ + ' ~N~N~C ~ ~~N~ ~N O -p L U O L - p . W 7L'D (0 ~~ _ O N s3 n~cQ~U os~j~ a~ cu Q ° a~ ~^ ~- p co ~ = ~v~rncn- ~~ o a~ ~ L ° ~ ~ ~ QJ ~- C o N._- C'O N L ~ O ~ O o oa~ i p O~ C ~ :._~ ~~ N C ~ 0 3 A•X O N O Op ~O~ p`'? N ~-.. (`0 to ~~ON N, 00 . - N~Op~E.C OO~.~y ~ I.~ ~ V ~a NU UC>+ (0~ N~ 7 ~ QN O ~ ~ N~ ~ ~ TC m UC (gyp N'~~p~ V ~~Q~ .a C ~~ O N ~ca~N~m~s ~~ C C N.. U~ mOEupi ~ NL ~ ~a~i mo~Q1'-c oc°nE"p~~° N ~ m ~o ~aiN~, "' ~ O U ~-~ U iv~~3~•-cn~ a ° ~ ~_ ~ ~p o ~ ~a i-o ~_ >'a~ c ~ ° n c ~~3 ~->~ p~~c~ N ~ 2r E cOn C~ N O QZ c~ N 'a 'p > E U U "O 7 -, LN I-c pO O~ p =~~3~nca.~v~ Cp_ Qcau~a~cv ayi ~ i C N ~ C ~ ~ y O ~ •c p Q U rn O ~ ~ O N ~ N ~ p OT i ~ N ~ ~ ~ Q y ~ ° ' M = w t d C N L C O C '' p ~ .. ~ C ~ a i 7 O °; -0 6-5 `-o ti tD c 07 G ~ f.. LL a~ O .~L C5' tC ~ O ~ ~ C y. 'O O = .~' LLB. C ~ ~ O ~ V O :r.+ 'Z3 'C Q i d m~ C it - .O f6 U rn 0 d' O U ~=~C O O O C ~ CN~~N ~ONOC~ ?~ = ~~.~N N O N O 0 0 (N0~ 0= OO O I-- m .a ~ ~ ;•~'in cn ~i -~a~pQ-c~ NNNNfO~ ~C~~ C>, N ~~~GE~U .v._~..pN(~ N m o ... a~ CN~'N NO N ~ ~ O N ~ NN,CCOM ~ L = 0 0 (0 3"'~ ~N ~ O N ` N ~ LAC U N ~. C ~ ~ NO (4:0~ ~~~~~c~°ofl. OC3~1-~0 -~-p~C'.~,NOO .a (~ O .. ), 3 O (U .C .N ~ (~ .C tt) C~ O N C CcV Q O Q. QQ R3 EA 0 0 0 rn _ ~ O N ~ ($d ~ O N O Q ~ C ~ N ~ta~G O ~ ~ d ~o=z~ ~~~~ U ~:v N Q O ~1 0 ~.N 7 c ~~ J C ~ 3 0 0 0- to o-.Ya C ~ Q'3~p 0.. ~~ ~ m _~ ~C ~' c L' L.. O C Q Gi. Q~ ~L n• ~ Q ~ a.+ LOOM ~ CL.NO ~ ~ O ., T C ~ .` U ~ C Q d c 0 y ~ ~ ~ ~ ~ o- J O N ~ ,c E a 0 0 0 0 N ..a ~ N Z O 4 (SSON~O J ~ C ~~ ~ 3 (0 ~G (n0~~' N O UQ~~~03 to (4 CZ~(UUON O N N ~ (0~ C Q~~ ~ ~ N O N~~ ~ N O O ~c~~F-.nom m ~-- -~OO.ujCN O O ~ ~ ~ U N N ~~Q X~~ LL. cn Q'a N .~.-• ~ ~~NOCQ~ .:= Z Y c'ci~ ~ J c O ~~,NN'O C~.N N 3~ C ~~ f~"J ~O N ~ N O ~ O U _ roN(9 N~p(`0 N~~NNtA~ ~ Y ~ ~ ~ ~ ~ c c~ N N a~ Y N N ~ ~~ v ~ N ,U N 7 ~a 0 0 ti ~ p) N U ~ ~ ,~ C Q ~ s. N 7(O~~N U~UCOU NC~Ntn ,CR1~0~ fA ~ -a •- ~NON'" a n.cE~'~ p ~ U ~ c V~fO~C t6 ~ CO ~ N N N ~ ~ ?ate a~ ~ ~ n.~a~~,~ ~N~p~ L_ ~ 't7 _ N O O ~ O N C QpCOQ NC•-"O7 i__ m~ O ~O ~ ~ 'O 'd N~~CN ~ O N ~ O C ~"~ (A~O,__ U N 3 3 (n U d Q O N 0 6-6 ti Q1 r ~"" Ll. a '- Q w" N ~ d ~ O G1 O ~ ~ ~ OC LL ~ ~ O G U , :a '~ Q rn °y' O N ~° ~ G Q d N ~~ N ~ - _ _ O N ~} O OJ 0~~~ "~ O N O.~ ~ ~ m3~~ N N ~ a ~ ~ Q N ~' O N U Q . O (LO (0 .~~ C ~ U 0 N ~ Q O ~ . O OTC N U ~ ~ ~- d m O C p ~ ~~y~ ~ ~ fl. d O p .+~_' O U .°_ ~3om ~ ~~Q~ N _ Q•- ~ m~~~ ~ ~pC'i -7 LL U t6 Q L ~. a. N d ~' N d r C L II Q d 0 0 a. E O U~ ~ ~ ~ L 1N.. N 0.. J 0 0 0 cri ~3 c N O L ~ F- Q ~ ~ U O ~~ ~N ~' N ~ U ~ O :~ Q O .Q y_, O 'O rN+ ~ C O O 'O- ~ O- N N ._ oa QN 0 ~~ o~ `'' n ~ ~3n. .~ 0 0 O(0U ~+ R7 L 41 ~. cLa O) O 4 Z 6-7 0 ~~ o C +~' Q ~ ni to q'°~ .D L ~ O LL. Q~ ~' r L ~ N ~' '~ 12 C 'Q 'a ~ U ~ O rn Q3 ~ ~ > _ L ~ ~ ~ V + - 0 Q ~-~3~ ~ ~~d' n. ' ' E6'~~ ~ • r L ~ ~ ~. ~~ ~r ~~_ ~ . d pv-.U U I I-' ~ .a (nNN~ i N ~ ~~ U3m Y d' 0 ~ do N ~ ~ (0 L ~ 7 ~r"_ _m ~ ~ ~ ~ O C .~' L1. C . ~ t~ 0 = U ~ :~ 'C v Q _ N O a , a. ~ ` v w N ~ d U 0 y N d ` 7 p ~ ~ C ~' Q. ~ d: ~ > C] 6-8 ti as tD as ~ ~ a~i ~- ~"' LJ.. a '- o ~° ~~ ~ ~ ca ~ O ~ C_ v- 'C O ~ .~ LL C 7 ~ O C V O ~_ .a i7 Q 'C 0 0 r r ~ W S" d .N U '' CQ -p C ~~. Vf' _7 II c 0 y .~- U N d _O `' N 0 :. C a~ ',~ a m 0 M N I ~ I r .- N O C ~ C ~o ~ C C N Lf) _ LL. _ Qv = 0 C ~ X 1 Q ~ ""' U Q m °~ c a.u. ~ ' co x ca E 'C M ;6 ~ ~ ` 4- ~ = ~~ , O ~ N ~ 0 E ~ ' II1 v ~ N 1- ~! N +~.' ~ 0 o ~ o 3 y ~ ~ a~ ~ a~ ~ ~ o C ~ `C o U 3~ . ~ ~ ? c c a~~ a ~ _ ~n"pOj OX ~ ~ ~~~ ~~ ~ ~ 0 (A ~ Efl~ _ C L ~ ~ o ~- C ~'C CN O ~ (QOO ULO L O O 0 Q O V to 000 ° ~ -Q N ~~ _ Q"a .j Uc ~t Q~ c 0 c m ~ ~ m ~ N N O ~ 0 C N N ~ ~ ~ ~ '++ CL Q N +-~ .t ~ 0 N U a ~ ~ a i 6-9 C N ~. d U ' T O C C ( 6 N ~ N U N N N _ - N U . U O Q.C 0 0 0 ~ ~ Q-Q > OCO _ .C~O NN Q ~+ L ~ •~ V ~ ~ O U NON N O .N N _ rr ~ ~ N U~ N O (lS ~ t0 ~ ~ .C_ N O. ~ ~ O C O U mN ~ c_~ O NO ~ .Nn.~ .a?3o ~~ ~ := oc~~ ~~c°o vm CO ~ C; ~OCO O1N "OL d ~' m V O~A ~NU ~U ~ N ~0 to N~ ~ O ~ 0. ~ ~' .. RS O ~ Q N ~ o o~~Q ~XN = fn i ~o ~` L ~ N d _ fd V _ N tnNLU O~N~ , C (IS~iN ~N O"O~`1' NN= L C o as N 3 ~ - ~ ~ .N ~ .,_..a ~ ~ ~ ~' Z a~~ nN.t~- 3 ~ ~N O ~ ~ _ ~. 'C O C ~~ ~ ~ O = U ~ :~ :o .a Q c o ~ a .a? •~ v o ~ ~ ~ N T N ~ d N N -. ~ N ~ Q 7„ +~ ~ N 'C ~ X i% t9 D. r c N E c. N i 6-10 ti Q~ r Fes- u- a`o .y i ~ ~ ff 4-~ ~ _ ~ _ U ~ -a Q _ '' N ~ d O ~ ';N ,m 'c m m -p rC f4 R v= N I 0 0 t1') C ~ O =p o 'fl U .a p~ ~ C fl-~ a 0 ~o~~ ~~ ~ room a~ ~ ~ c~ ~ro~~ ~aima~ ~~mo N ~' t v cam~a~ 3~ ~2 0 °oc~a`~i ~'N zs -o a~ - C Y7 +' () L•~~w~.- ~p.NC N ~" .a 7 UT~U (~OC'QN a~°>~ L N N ~ {-~L ~ 0 0 0 M N O ~ ~ ~ ~ .N U O C N C ~ Q.~S] ~C U ~CNN'tS(d ~ N ~ o ~ U cNU ~-o~Z°o 3.oNU q ~c ~~N~ao ~ N o ~ C U =y a°i .m c~ c ~ °~,°~~~~ c ~ ... ~ a~ 00 =~ ~.U°>: ca - '~ .~ N ~~o~~v E~v>c U °-.~., c=-as oc o c~a~~~ o E~UULN o-pC(4~0 V C(n Q.p~ Np `~L_-'O O~~Nm~ ~ NoC.~Rf ~~Ua~~na ~. N O•N„, ~ ~~ ~ ~ (9 0 0 0 M N ~ ~ O N Q. N U ~U C~ N ~ N 7 > >+ O C ~ ~ a~iQ o.o ~~~ ~ ~ ~ °" a~ ~~ a~~ Q~~ ~~~ c~N~~ ~ o~~ ~ o~~ -v Z. 3 ~ ~- ~ ~ U a~ o-o~o U1 ~ U w-- cuu,oo ~~aN O ~ N C ~ (iE ~ ~+ ~ > L > V ~ ~ t0 f6 Y 7 N= O ~ ~ ''~ ~p'~ 7 ~~ d~ ,,_ 0 a .U j ~ d 0 ~-+ N d _' . ~ ,'s -` > a~ ;y a~ ~' c~ a. ,m ~ ~ O N C ~ N d3 ~ _ ~ ( N U 0 ~ C N ~ Q U 6-11 N ~^~\ W w~ W •,~ ..~ ~_ m ~~ ~~ O ~~ Q 0 0 °o rn o "~ N N a O la c -~ ~ ~ -~ ca ~ a~ N `~ N V C t •Q ~ •~ a ~o:= ~ ~ ~ ui ~ ~3 '~ cc _ +, .o ~ N= •N Q.. C D .N L C y~-+ ~_ 0 O ~ _ C 4" ~ ~ 4~- Q L Q Q... Q ~"U ~a~ ~ ~ (~ .~ ~- C6 ~ C G p 0 J ~ ~-"" O•~ OUiN ~ ~ U ~ ~ F- ~ Q ~i ~ ~ U ~ L y-+ ~ C •` U n. ~ L rt+ Q cc C , J Q. ~ ~ Z ~ ~ ~ a d C ea C 0 c .. _m c~ .~ o c D E 0 rn c a c a~ L_ 0 Q N '~ a .,-. ~ -~ L O 7 ~ 0 ~_ o 3 Q. ~ a C ~ to ~ 3 ~ c a-_o ~ N 0 0 c ~ c ~ ~~ c~ o a~ =t ~ '_ -~ c~ ~ m ~ °~ o ~_ 6-12' Public Safety Team Additional Funding Requests --Summary and Ranking Sheet FY 1996-97 Amount De artment ' Re uest R eplace Air Truck, Pumpers & Ambulances 735,000 . Fire and Rescue R eclassify Fire Inspector, New Fire Captain, 5 firefighters, 2 258,842 p aramedic/firefighters. Fire and Rescue tion 8 t t 1 ,0 Fire and Rescue a e ace mergency ower enerator a p 000 15 A ir Compressor, SCBA Bottles , Fire and Rescue 000 66 R eplace 2-4WD Utility Vehicles , Fire and Rescue 87,745 P rotective Clothing -109 sets Fire and Rescue 63,500 Motorola Minitor 127 Pagers Fire and Rescue 170,000 Building Maintenance Fire and Rescue 498 73 Assistant Training Officer -EMS , Fire and Rescue 000 10 Training Funds , Fire and Rescue Enclose cabs on Wagon 20, Wagon 8 and Engine 9 105,000 Fire and Rescue 800 32 Replace EMS Equipment , Fire and Rescue 698 71 F Emergency Services Coordinator , ire and Rescue 511 68 Fire Inspector (1) , Fire and Rescue 000 3 Appliance Replacement Program , Fire and Rescue 26,258 Secretary -Fire Prevention (1) Fire and Rescue 000 600 Ladder Truck Replace (2)/New (1) , Fire and Rescue 000 6 Replace telephone systems at stations 7 and 9 , Fire and Rescue 000 2 _~ .n_....., c... I I..iFn , Fire and Rescue ^~~~•~~•••-• •-•-••_, ._. ____ 326 4 Wildland Protective Clothing , Fire and Rescue 908 42 t rt ' Reaccreditation Compliance/Crime Analyst , men Police De a 715 101 t rt Replace marked police vehicles (5) , men Police De a 770 130 t t Vice Detective(2) , men Police De ar 337 132 School Resource Officer(2) , Police De artment 29 274 Police Officer Career Compensation Program Police De artment 330 6 Prof. Serv. -Animal Impoundments , Police De artment 54,500 Police De artment Police Evidence Van 42,000 nt t Police Patrol Van me Police De ar 200 9 800 MHz trunked mobile radio , Police De artment 190,368 Court Bailiffs(6) Sheriff 795 220 Correction Officers(7) , Sheriff Replacement Vehicle -Care & Confinement 22,000 Sheriff 62,400 Jail Improvements Sheriff 000 42 iff Security Improvements-Civil Division , Sher 700 iff Sh Operating Improvements er Total Re nests --Public Safe Team - - _ 3 501 475: "Request has funding in FY 1996-97 6-13 0 O N ~ O O •fl O O O pp to ,r CO C~ ~ p O N r O N I~ ~ ~ O;' ms`s '~ a' Q N m ... c n ~ o a~ N O C N Lm..r O C ~ f6 N.aOpO~ OWN (6 `~- OOOCL F'~N~N ~ La 30N NCU ~>.rL. L 'n U p O~ .~ N~ N N 0 0 N f6~ ` 0 0~ ~- O~ C O O Na O N,,.,_•-• N ~ N >+m > O. = N„_, IIIN ~+, U p o ^. U VL ~ Oa N ~ 3L ~1°" O O N > 7 yL OIL y C ~ ~~C (6 U +-~ O L• N ~ N >•ca.~ °-c m N~ o o ~ ma "-:.r v ~ ~•-.N a'=a "»r C N N N C A E O N ._• ,~.a 7> N N C ~- N.~ OLL ~ C N O O t0 'C X C O p.O.CU j~= O~~ ~ ~ L N N ~4~-- C `~ O V N~ C jfV+% ~ O N U O.a~Y ... >i E N O a s 3~m ~` O O "~'•-L (0 N'Ca C N ~p 0 a cam, u c c L m N ~n N O N N 3 ao Lac ~ ~Lm: ~~~m ~~~~a cZ' rn~°~o,=~ ~~~~ 'o cNiaoiEco, Tyco oN~° o~a'~ro oN ~°yooo ~~.n;~`-gym ~LEm o r a o~ ~ ca~._ ~ •-~ ~~oa ~_ m a~ rn `~a ao coif ° ~ > m ~ •N NL~ aim v•(0 0 ~ ~.F- a~ ~U ~ c~m~ ~m,~° a~,NNU ago ~~~:~: °- aoi~F-~~o ~'o°N ~e ~'co~ oa O N ~m.P ~ c a~~i ~ ~ o 0 0 Asa ~ o N~ c N :. ~ ~~ ~a o-c.., I-a o ~. t c ~L c '~ m.r c~ N N C ~- ° ~ `~ r oa ~ ° ~ ~ N ~ ca o_~aoi N?; `~ ~~~_ 0:.0 •X a~ mo .-~ E O N C Y N 7 N O N O O N N 4) ~- N •~ •~ ~ ~ 0 0 ~ 7+ O U •tA -O 'uo~o ~>. ~ ~ ~`~ ~ N o 3~ ~ rn mIL-'oo ~ o~. N °s ~ >~, ~ ~ cNa ~ ~. c~~c coi~~~ ~a3iUrt0nrn Uccu ~vi~3ov ~~``"~U~ ~>oaNi C~ NOcnN OpO~ 7J~OC t ---NpC~ O•~0.,~~ NNU_~ G t~ E N O L N O.•- N U f9 C ,C LL a -O y (/~ +-~ O~ .C ~ ~ ~D ~~ ~ ~ .L.O C N ~ ~ N O` p) O N+N+ y 3~„- N N ~. ~_. rna T U_ O y ~~ cL~o o•'-'~a >~owc ~°o~ 03°~3- cmoao~ >o~m .~>C NN +~LO NNtN '-ONN._ .. fn 9. NL +~`+ 1" O C N O ~~ > N a~~~~ ~ ~ N~ 3 n',., N 30 NLa N C X :~- 7 4) yO.. u" "'"~ L O LN„ •N O O N ~ U> _. • ~ i- O• N A N N ~. O N v- C> f6 ~ N O D U ~ ti. 4= ~ H a~ L'C O) o ca o a~ 3 •fl. m o ~ ~ = L a~ ~ ~ o o ~ ~ Q -~•' L N ~~p ~, o~yc ~~~~ La~o~U o~c mx3:co~ auNa~~m halt--> v NN~ QOCE 3a~rn co •co ~ •- N~-OL~6 •-c r m NU NU ~r`- ~ 7LC~O f>0 C O NON N9.(6 Oti-•+, U7 70 ~ N O O•~CO ~U C fT:='~ N ~ ~ O-p+~ ~..r U X ~ ~ .O N C f9 p.9 O.N ~ U` ,0 +.,90D oU ~_ N O C C L X .. N C N--•`' O aJ+• N O O L O (0 > +. N a ~•. rn~ ++ N N p•N O N ~-- O C 0 0 0 0 ,>~' O T C O f6 U y Q."' O O C C d O N •C r' ,~- f6 t"A •U +L-' >„ O N O ~ O~ N ,~, ..J O ~- s ~ oar-~ppo ~zEoo~ .~rnoc~o:~ ao ~-a•nrvia of0•-vNi~~o a~N°':=. i 4> 'a0~+ ~O.UC N~f•'dQ Nm.~CN3 N".'•~ N7NL~f0 0)~J~ U U U fOpyN G1 ~ tC N ~•C= N. U.O O LAf+6 O O N ~.C ~C U+J N. N d O..-•_ ` Qom, > ac `~ coc~4= fII._~~°c Lac L~ om~ m{=' ms:°. a~a~~EZZo o~~~ O ~ 4- COULd U~Ofl'0 `N7~U..7 ` U C~NON LLOONNO Q'N(0O- O N ~~ N N 7Ly0.~ N a (0~~ O.U CON W S N~ Q~ F-I"'LL U N N N M- ~ C O ~' ~ m C ~ ~ ~ 7 LL ++ N N v ~ 3 ~ m ~ °~ ~ o ~ Q N Z m m o `o c~ c Q ~ ~ ~ ui ~ m n m o~~ U ~ C ~ 3 O. N ,~ ~. (n O O L CAL O L ~ •L.. 3 N (O NON ~ N d' ~ ~` ~O Z LL 4`-- ~ U Q. N O Q ~ N •~~'fl N ~ U ~+ 0 N ~ R C N ~ p fl. d (b O U U fl.0 N CL N o ~ ~ U Q Woo Q ~ I ~ _c O E a m 6-14 ~• ++ N ~ ~ ~ ~ O ~ Q d ti ~' ~ ~'- r d L}L t~ ~ ~ ~ v N 7 ~ ~ °; a GC Y ~ ~ ~ ~ O ~ ~ ~ r.- LL. O ~ ~~ C ~ O "a V Q U ~ ~ ~ to O C ., ~ N U (6 O L m. C' O U N U a0+ O a C L C ~ d .~ 4=- O _C m -a C c 0 ' `° < v N 7 "~ C a N d o N L d 7 ~- tv a~ U .~~+ O CL. o O O ~ O ~ O O ~ r N ~ _T E .O p N OC Y OOifj~ ~ ~N C ~ ~ O C ~ Op . O. ~3 (C C O NU LL~~ ~ ~ 0011 .p O 'a N N p L U C (0 .+ O. L. r. ++ N t_ N N N ~ ~ ~ ~ ~ o~ EPr ~~~ ~ N >`~ N TC O O ~- p ~ ~ 0p • + ' O m~ 00 ~ ~ ~ • ~ V~ XO NfANOII C d4 Q'y' ~ N ~ O `M T N V V:4p~m N~'= O C+rO II fC o °O rn ~ 0 00 ~ cs? 0 O ~ O O M ti ~ ~ r O O tT S Ch 00 C •j C •Vi O ~ OI > O C•~ C O O~ M LS N C O N C N •- .C fR - U A N (4 N pMp ~' ` +. ~N~tfl f0 O7d~ N m~~ UN ~• r f0C T N a CQ.fCN?crj RI ~~ II Cy`- ~ N Cm N p N ~.~ N O 7a ~ C~ N,~ O f~0 -~ C O ~• .E ~~ •r . 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C m +=+: II O II 0) ~ ~ N ~ fi C O N RJ, CON C~-N NN OOO f0 N O ~ ~ O C6 ~ ~ ON ~ 6~ Q7f6 O f 9 c .~ 0 .N .~ Ors D a~ • > U U v, a ~ •~ c v, E ~ ~ O O d y d ~ o m > ~ - a I F- ~ m c o ~ ~ c o ~ ~ m •c a~ y cn ~ d m E ~ d o o a°i o _ " ~ c a O *' ~ U U ~U - n a a ~ ~.' e '~ a w ~' U~ C O J Y. ;~ r~ nn W ~ a a= C Q Q ' . ~ w ~ a Q ~ - ~ p I N 6-19 Community Service Budget Team Additional Funding Requests --Summary and Ranking Sheet GV 1 c19rh_97 . ._-- -- ;: -:>Arnount De artmenf Re uest Comprehensive Plan Project Costs $40,000 . Plannin &Zonin 208 48 Planner & Related Oper/Capital , Plannin &Zonin 428 , 34 Plannin &Zonin Associate Planner , Replacement Vehicle 17,083 Plannin &Zonin 000 21 Replacement Vehicle , En ineerin & Ins . 000 100 Vehicle (Repair Maintenance) , General Services 000 165 Automated Vehicle (Replace) , General Services 000 20 4 door sedan, full size automobile , Develo ment Serv. 7175 OfficelCapital supplies and Travel expenses Economic Develo ment 765 21 Economic Develo ment Small Blazer type, 4WD , Furniture & Office Equipment-New 2,220 Economic Develo ment Public Trans ortation Purchase Time Slots--CORTRAN 20,000 Public Trans ortation Re lace Vehicles 6,400 Public Trans ortation Ex and Tan' lewood Rt. ~ 27,000 Public Trans ortation Ex and Brambleton Ctr. service 34,000 Public Transportation Red Line Continuation N/A Total Re uests --Communi Service Team $564 279 " Request has funding in FY 1996-97 "" Request has funding in FY 1996-97. However, no new position has been proposed. Apart-time coordinator will function in this capacity. 6-20 ~ M •a ~ O ~ O ++ y ~ N ti 7 N ~ ~ M ~ .~ d ~_I N N ~ ~ N ~ O ~ ~. CA 0~ ~ ~ Od ~ . .~. o v cn ~ a~ U (0 ~ '~ O L 7 n.~N`. aQ o .o a~ ~ m O (6 C I4 ~ a C ° ~ x dc ~ `" aa~ ~ C > v ~fA (fl' ~ C +. O C II UN~~ NO L.'U C CZ. O (0 ~ t.;~, C].•N ~ ~o o~ U Ud rn rn'N N ~Ofl-C~ OU m OLD fU O N c0 dj c ~.- O tZ ~ ac~NC~ oc o ncoQ Y OQ~N(d c ac 'C c4 O NNO ~ QO NQO O C = C ~NO N L ~ ~ ~' M W (Z ~ Q ~' C O ..a ~ (0 Q. N O O O U ~o N ~ O ~ U O .C L °- o a~i -OpU~ ~ O O fD.L N U ~ ~ 0 O ~ U_ O U ~ ~ O C ~ ~ U ..~ W c~ O ~ ~ ~ o •- ~ U U~ C C N O~L N ''_' N.N ~ •~ L 3 N OL ~' C O O :~ C' O ~ U L Q, o .r o sZ (6 C U N (0 Q' C ~ m aN o '~ ~o O U O ~~ (~ ti d ~ F- d ~ V r .~ V. N L ~, y' N ,~ d V 1 .:t ~ ~ O ~ ~ O Q U C c O' ++ cts U N ~. ~' c O ,~ N Q' N d _m N N ~ U ~ ~ U ~ O U d a N C ~ U t9 a. a~ N U L ~ ~ ~ ~ ` ~ c ate. ~ O U a~ ~ a O (0 Q E U C ~ d O N Q n. a~ ~ c •~ 0 N C a~ °- ea a' - 0 0- 6-21 co ti, H ~ N ~ d ~ V ~ . ~ LPL. ~ O .~ 4~ ~~ .N ~ ~ U Y 'O O ~ ~ LL ~ ~ a- _ O -,~. 'a C 'p ~ Q O v 0 -a o • m o 3 ai' N ~ ~ 'O C N N N Y co L 3 E m 0 ~.. o. N ~` to _, ~ ~ ~. c E ~ o [~ ~ o L O M ~` ~ r L y G O. ~~ 7w' V V N" > N ~ N N L ~ ~ ~' ~- _ ~ ~ U Q ~~ > N C d ~ N N d U ~ N 6' ~- d N ~ ~ r C 'y d (6 ~. 6-22 ° a ° °o c °' ° N o O O ~ Cfl ~ r ff Q d N N ~ o~ a C U p N > N >, ~ 0 oL ~ ~'' rn o o• o .Q ~ m 3 N . N~Q' OU .~ ~ ~ C L o ..~ ~ ~~ 0 3 ~a~ . ~ ~'V - U ~_ +Lt6~ U~ cao o> ~ U ~ ~ ( ~ tS1 ti, '~ (p ~ ~ U ~ ~~ ~ ' ~ ~ t!l ~ y o~~ ~~ r ~ 3c ~ ~' ~ cn +- - :~. ~ ~+4~ I ~ N V A aL'N N O ~v~- U t/! C ++ ~ '_O vim.- > a V ~«- c > `~ .~ '~ a ~ ~ ~ ~ c ~ ~oo~ boo ~o p ~ ~ ~-'~'o~ - o~v V ~ ~ QZc~ Q.°cco ~ ~ O ~ = ~ 1 L O - ~ ~ r•• C C p U U ~ %0 a C (d o ~ ~ ~ ~ •~ SZ ~ U •C` ~ V N d .C ~ ~ N ~ ~ N .~ ~ ~ ~ 7 U p 7 d N Q C d G ,t; f4 G L ~ n i 6-23 G ~ ~ d ~ H ~ N ~ d ~ V ~ .~ '- ~ LL N f- `a' ~C ~ ~ ~ Q U ~ a~ _ ~ ~ o c c ~ ~ LL O - ~ ~ ~. ~ O C ~ 7 Q O U 0 '~ o J ~ 0 ~ ~ N - ~ _N _. a c a~ m "C c c ~' c N .~ O O O to O r C (d ++ N O NY ~ O a~ c (0 'O ~ c ~~ °''o mm .N '~ v ~ c3 c~ o ~~ c o .N a~ m U U_ L L a~ 0 E 0 c~ a~ N ~N C (V "d N N O O a ~~.. V. N.. d 0 }+' N d 5 m .~ c cv ca Q. O v 6-24 ~ ~ d ~ ~' ~ N ~ d ~ v ~ r .d ~ (n L N •~ d G ~ U Y "a O = C ~ co LL. ~ ~ ,~ c o .~ v c -a ~Q 0 U ti r N r ~ N ~ U L:.. ~U O O S] Q O N ;' N ~ L ~ .-. O L 3~ ~~.. 0 ^~^,, .1-+ W C ~ U C C ~ N C ~ O - N Q N .N: N ~ ca a ~ x _ ~ °~ ~ O~ [~` o c -p O C O ,a .D _~~ C 'p (0 N O ,_ ~' ~ ~ ~ N '~ ~~~_ y +~.. 't ~ ~ ~ N C Q_ m c~ o a~ Q. a .L ~ 0 •Q N V N ~ c m ~ °' ~ O axi m 0 c ~ ~, > ~ _ CO N O .O O d O ,C N L C O C O U Q N N :~ O 0 0 w o_ (6 N U ~,.~ > N C ~ N ~ U~ aS Q N N m 0 N N CV N C .Q (0 U O .~ L U N C O N C L U ~~ fl. m UY O O ~~ coo c Q ; C '~ ~ as 3 a~ z a~ Q .~ ~- w U_ O W c 6-25 Human Services Budget Team Additional Funding Requests --Summary FY 1996-97 ,.,,~,,,pnt _ Recauest ,.. Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Parks & Recreation Social Services Social Services lal Services - Replace Part Time Help Part Time Help Camp Roanoke Part Time Helms 23,000 45,000 2, 971 13,530 7,800 4,257 1, 500 1,200 Lib Lib Purchased Services 1 Trans Recreation Equipment & Su Overtime 500 883 Printed Forms 3,500 Snowblade 5,000 Replace snowblade 20,000 Im rove S stem 38,000 Dump Truck /Equivalent 44,770 3/4 Ton Picku Truck 4WD 38,415 Full-time Social Work Su ervisor 12,539 Part-time 12,940 Libra Books 15,530 Mini-Car o Van 1,578 Contractual Services 14,380 * DP E ui merit-Replace (Internet Access 7,233 Part-Time "" °' 22,054 "* outh Haven II Re lacement Vehicle - - - X347 582' n4ol Ran1iPS~5`-- HUrnaR $e.rY1C8S -"- * Request has funding in FY 1996-97 ** Request was funded from current year departmental reserves. 6-26 N N ~ T V ~ •~ L N '~ N N d ~ ~ 2 d ~ Y ~ O :a ~ ~ ctS ~ ~ LL ~ ~ f~ ~ _ 'F'r ~ ~ V Q O i°~ ~" 5 Q°~' I ~. ~: t d m 'd a' _c O ~: r' o M ~ N O O ~ O O p O ~ ~ O M p N r M M N C O O O U C 'tS O ~ N '~ .-+ N ~C ~ .« N N 0 0 t0 0 N ~~ oa~i a~_c°~~ ~ coo 3~cLv ~c ~~3>c 3 -~oL~ oEo c~ .a~N3o z ~° X~Q C~ L ~~ C N !Z C~ 3 F- O Q 0 U N T7 O 'a ~ N UI ~ 7 ZT O A O c~ 0 c0 ~ f0 L L (6 w- ~ p- C ~, C N 'O O p r, ON NLOCO ~ ~0 lf')>iC~.O~ +J N '~d'~~C OO ~y XtnQ-CV N ~ ~ ~a „~,,, C N O. C N LS')>,, ~ C L C 0 LL. 0~~ X~tA ~ L t0 L'C U'O ~~l~'Oc~- ~ 0 O ~-0a. O > ~ ~ V~ CN 0 N ~ TO Q.0 ~~ ~`' N ~Q N + ~~rn ~ c~~~ ~ 3 ~ o a ~o a~ c co N~ N L N Q.~ ~ U X N ~~~'I` 0E ~~._-o ot° a~~ NocN ~~ N 0 0i N ~~ C V ~O~ II ~~ o~3~c'~ aXiN ~Q cn.c~ '0 0 0 CY~.- O ~ O N C ;Y NON 00 O~Q~ ~,~-.0X N'~ N ~~ p (ts ` >'O ~Q C 'i6~ N ~ C~L ~~ N C~ 0 ~ N ~0~ ~ p'0S1.L a~i~ cao~ ~~ ~E~ _C O L2:' 'U N d N O c ,..~ c 0 E. t4 fl. 0 N U .~ (~ N .~ U fs0 C 0 U c eo N Y a 0 U (C Q. N 0 U s N C O :.a .a .,N~ C 0 0 O fl.. aT C ..O Im Q. N 0 F.. (0 a. fA M C to 0 0 0 ~rj +L.~D~+O.c- mo~-an .NV~ coy ~Q ~~o~V Q.~ ~~~ N.C~Ov ~'''L ~-~ CtAUO f6 N N + ~ N~ ~~ . ~ C T~ "' V~011 O (d ~ ~ U ~ ~ ~~ .C C 0 ~O U ~ ~ N ti ._ -a ccco'C~~ ou,o~3 ~C~00 U O U itn ~~cOnpX WOCQ.Y L a,g _ 3 O Q,V ~~i 0 ~~~~N O v W rn~ Q N 0 H .~ (d a 0 C O p 0 ~ .C = Q-~ C ~ ~ C ~ ~ C ~ > N~ .~U ~ ~O .HMU 0 •` (>3 O ~N..~ m != N 0 .CC NO.~ ~ ~ ~ ~ i ~.~' ~UU ~ 'OW O .-~ ''~ 0 0 0 (Q ~ C ~~ ~ NQ~~ d 0 ^•~" ~ ~ C L~~ N0(D uj~~ U~U .~ >' C (~ N N t6 N O -p •~'O o~ro ui0~ ~- 0 d tq ~ U ~ Q N O U 0 L O U '''' (n .d Q +-' ~ Y L. C µ,, (n ~ `-°cu oocN OCN ~~,-~ .`O~ O~N~ U N Q 0 p~~ 0 0 Q 3 0 0 0 c ~ NV ~ Q. w- N C (~9 d Y O C (0 O 13. (6 U Q 0 0 ~_ F- (SS Ll. 6-27 n Q1 ~ Q7 N ~ r v } '~ tL ''^~ L vI ~ ~ N 7 ~ 2 Y =_ C ~ ea ~ O ~ ~ ~ v- ~ O = C := ~ ~ U Q O O O N '~7 O t~ O VO' ~ O p ~ O O O -a ~ N ) N M `n N ++ y1 C ++' r ~ t f 7 Ni O ~'' '~ ff a~ ~ O > o Opui cn o ~~ ~ c r~~a~ ~ a O~ ~~ ~ > 7 d C `' Q fl..~ ~ O (6 ~~~~ QO LL YO U ~ ~C TUI ~ C U N. . ~ ca o~S 4 ... ~ Q-C = > 0 . ~p0C0 N O(i7 00 . c ~ ~03~. ~ c ~ + ° ~~ 0 Win. 3 E o 0 L rn ~ ~~TtO ~ n N ~~ L.U '0 ~ N O f Q. 0 O ~ LO L N ~ ~N 0 - 0Y p ~ ~ 0 OS OOC ~ Q ~"' O ~ O C0.` ~' ~~ L~ 3 ~ m fl. . 0 U v- N~ ~ C o N ~ V) ~ - . C Q. 3 ~ ~ 0 U to ~ Oa~O.~- ~ p ~' 0 C 'd ~~ ~ 'p R7 N C N ~ 0 p - N ..r Q r. Q O _ N O p ~ C ~(0 ~ .c ~ C.nU ON O ~ C O OVi 0 Y O (0 w- U ~;0 ~ O ~ E .. N ~., C ~N o (~ ~ 0 ~ N (4 ~ ~0 O 'p m L ~ ~ ~~ 0 c 0~~m ~" U ~.c ~o~ . ccos~ ~ O m `oa~i n ?cc~ o~n ~ 'o o ~N~ c a Eo 0 ~~ ~ ~, 3 N L ~p T cc ~ c ~. ~. ~ L C - O L ~ O ~ ~ N COL ~ ~ ~ ~ ~ ~ 'O = ~ 7 NC O to . O _d ~ fn ~O L O O. ~ ~ ~ C 0 ~ ~O~ ..~ U U. _' f0 0 ~, Q p.~U(0 - ~°v U N O N +~ ~ O ~ 000 ~ oN C ~ ~~ o °~ o ~ ~ ~~ i~ Q a i ~ 0.. ~ ~ m c ~ C •3 ~ CV LL 7 ~ (9 f- CD N d. ._ c 0 °~ ~ o Q- N n ~ C (n N ~ F- .~ c 0 O N •N 'p a. U Q ~ Z ~ a .` ~ ~ 0 N O Q ~ ~ (n p .~ N U, 0 O N 0 ~ (~ 0 d ~ ~ ~ ~ (~U ~ : ~ ~' 'a m -O 3 N C ~- 'v v ~ v C 0 'C .c ~ a ~ c £ a ~ ~ ~ p ~ a ~ ~ ~ N V d ~ ~ ~ tt W Q. d D 6-28 o o r' ti -a _ N o ~'`~ 'cl' . ~ ~: O- 5 Q G1 Q' N 'a C O O ~ N ~ ~ L .Q ~ 7 . tAN~ 00 .., 3~~ '''' Yom' O C ~ U ~ ~ L O N C N +.+>i N NL ~ .C ~ ~ cn 0 Q-?'V ~ N ~ccri ~~ N~~ `-'c =a 3 O N ~ F.. ~ 07 i .a ~ U a y;,, ~ LL L- C ~ a ~ Q. N d c V ~ ~ c ~ ~ ~ Q ~ C ~ o CI L ~~ LL L m N3N rL Q (nflcc. G (/~ ~ ~ ~ COQ Z~ NO V = N ~ ~ ~ c ~ O Ut~+~ a N(Cd ~ 7 V. VOOp Up _ ~ ~ = N"'"LO " fl. 3 ~ nj ~ O O- T i ~ ~ N ~ NN ' fl ~ ~ -~ ~ ULr . . ~ ~ C ~ ~ ~ ~ ~/ LL Y~ ~ ~ _ ~ .~ ~ ' ~ a G U Q ~ _ O > ~ ~c U 7 _ p .r ~ Q ~. ~' •~ L1.J a U ~, d 7 U L !1U LL ~ ~ ~- ~ ~ M ~ M `y V ~' ~ ' ~ ~ d n 1 6-29 ~ ~ F- Q7 N ~ r v ~ •~ L ~ ~ C N N ~ ~ _ ~ .~G =_ C ~ ~ _ O ~ ~ LL O ~ C C '= ~ ~a o 'v V Q V C N 7 ~ O c~ pi ='I m c a~ m C N 7 c 0 Q. •~.. v m d O y N d a. d ~' c. ~' a I- ~ ~, ~_ '~' M ~ ~ U N~tnNa U O to C N G ~ N .a~tA aU ~_ N ~ ~ U ~ ~ .~ ~ 0~ U NN7"UN U Qom- O O•- ~°c~Z ~ ~~ ~ C ~N~OO -O~Yv-~ (0 f0 O ~ CO u-°~~a~ ~NO~~ m o`~~Z~~ ~~ a~c~ .V N ~'~ N N N N C ~ U NZOOL ~.a Z~ ~N~~~ L.YY 7- ~ ~ .OCOONC F-3~~co 0 .~ `o m ~U O N •'i• 7 rn M tf) N r N ~ ~ ~ ~ ~ U ~ O ~~ ~ ~ 'DN A~ N~~~ C'Op fA N~~ O C _ >+-O ~ . X +~ N 'D 03C~C~ ~.OO~OS] d N ~ ~ ~ N ~f9U~UU_ N~ Q7~~ >_3~cma~ '~ c~ •~ ~ ~ ~mo~o~ Q~d t0 N V O a~~U w ~~ ~ ~~~~~ ~~n~rnmNCa ~rn~o~~a L>-~ Q~~ ~ o u. ~CO~O~N IO ~ ~ > U V 00>+L~O ~p;+_~OO.Lr N .~ a~ ~~~o. ~~~cNa >o Q-pU~ U'y N~ N f0 a 6-30 I"- C1 N ~ r V ~~ V. d ~ (~ 4" C ~ y ~ ~ Y C O :0 C ~ ca ~ ~ LI. ~- RS O = ~ ~= ~ '~ U Q C'V ~ N ~ 3 m C f6 C 0 a N ~ O ~ r O M ~ M M N ti r r' ~.' O i 'O U C~ O > V ~1 > N Q (~ fn O C .0 ~ ~ QO 3 W C J O F- ~.C C s.. O~ ~ N CO N UNv} y N (~ ~ ~ N~ O O t fn ~ ~C .+~ E~ ~N l"S)C ~~~ O~C i mOC°c ON U~_~O ~ ~ ~m•SE ~ ca ~ .CON S N O Efl ~ N N V ._ ~ ~. CO cn ~, U C ~ U 'a N Q LT O L O N 'C ~ Z N O ^ `~'a7 "d C C ' RS -~ N to fn '- ~ >~ >,>,ON N O tnv- NU~O ~ N C C ~U(QN ~ N Cp ~ NN~~ ONEC 6~}tnCO 'nU . t0 N O i- E '~.x o~ U N N ~N00 ~ Z `~~` ~_ ,G ~`n.3 N J N ui L~ N N N X 0 0 ~ a i Cc~ 0~ O Et} v- ma. cZ i o u "- L to Q ~ Q a N ~ Ch N N ~U~ O ~NC~ ~ NC'U~ .00~~ NO ~O ~pN'p 1~ N O>>U E N~~ ~~tAN ' ~M ~J (nFfl~AO C U Ntn C (A C ~c97 ~ N N C b~cp , C ~~ C roC~ C+. N(n i E N +~m ~- ~Y ~ ... O'O"- C ~ ~ N ~'O N D ^UN j Z C ~ p. ~ O to O N C C ' O > O fl ~ ~ ~(~ Q+~ cn _ ~ N ;~ _ • . !A O ~ _ ~~ ~ O ~ N N ~ C o~~ G C C fn O ~ ` ° ~ O N.~ 'aV-oo tD N't7 ctd rn ~L " N 't=roo m~ i c ~ a ~~L ~ N N~ °' d3. ~ L Q-O >~ ` ~ ~ ooh-'Q- =oZ'c 2co~ >. ~vi~ ~c a a 0070 v1NN ~N-p~ WUC~N 7~C C O ~ D .C >,S] LL TJ t0 ~ to J C LL 'D Cn C O +. Q. .` V N N a~ a N r c m E a N 0 Y O 0 m J C t0 O rn c~ U 'c N N U .Z N (6 m c 0 U N U (0 Q.. N r. C N O. .~ W a N ~ ~ v ~ c per, L 6-31 d ~ ~. ~ N r V `} •~ L d ~ ~+" ~ ~ RS y d ~ ~ d Li. Y =_ _~ ~ _ O ~ ~ ~_ O ~ C C ;= 7 'O O 'a V Q 7 N `C d m C C ,O U N _~ 0 N ~ c3 c c~ 0 00~~ a~~ ai ca o ~ ~~ ~~~ ~~~~~Yo CNN~pNO ~~ ~~ ~ ~ N N O ._ .a O L occ~~°a~i a..o ca ao c~u ,c L ~~°o°~>. SUN LC+=' ~~ ~~~~0 ~°N-oo~~a N'dC0'D~C 7~ V,CC(nC6 .N~ ~~ ~ O~ >Uc NC ~~~ _EU(ONN~ -+-'O OUC C•~ ~ ~„~..C ~ OONfD~NU (mod fl-L ~+~.~ ~ .a _ ~++ C aL O L.~' .~~,~ to ~ 'c ~ a-. ~- o a~ O~.OtoN~C O E:~ ~~ C C. a~ 3 ~ ° c~a~ u~i ~ o '_ c 0 ;.r LL •` U N d N O O ~-+ C d fC ~, `d m U .C C N U (6 ~. O 6-32 County of Roanoke Requested / App~ovcd Positions ' < FY 1996-97 i De artmentallte nest Proposed p roved Approved Number of Position ' '` Oper/Cap Co ~ gositions Costs Costs Costs Department /Position Title Positions - " Finance 1 $25,200 Payroll Clerk 21,970 Account Clerk II (Utility Billing) 1 Police School Resource Officer Vice Detective Crime Analyst Sheriff Court Baliff Correction Officer Planning & Zoning Planner Associate Planner Social Services Social Work Supervisor VPI Extension Program Support Technician MIS Programmer Analyst Fire & Rescue Fire Inspector Secretary-Fire Prevention Emergency Serv. Coordinator Pazamedic/Firefighter Firefighter Fire Captain EMS Asst. Training Officer Total 2 70,051 62,286 132,337 2 122,051 865 88 2 66,856 63,914 , 130,770 2 1 31,908 31,908 6 174,720 15,648 190,368 7 203,840 16,955 220,795 1 42,208 6,000 1 34,428 1 38,415 38,415 1 23,169 23,169 1 40,089 .5,000 45,089 1 33,428 35,083 68,511 1 21,212 5,046 26,258 1 38,415 0 33,283 600 4 71,698 60,970 65,570 2 2 5 60,97 139,090 , 11,500 150,590 1 38,415 2,300 40,715 1 38,415 35,083 73,498 37 $1142,799 $296,698 $1309,691 6 $271,886 '" Position Costs include cost of salary, FICA, VRS, and Health & Dental insurance (at single rate). (1) DCJS has provided a four yeaz grant for approximately 50% of the proposed costs. 7-1 „~„,,,,,, ,.,..,~ n~,r x,r•~FrnrnurF.~RTmC.F.'Ilbook-wk\97NEWPOS.WK4 iOr ~i .~ O O 0 ~' C'. r~ 0 U Y ti C N G~ y o. ~^y ~ a A ~ ~ ~, o ~ ~ ~c=. o ~., -. ~, ~ ~ ~ ~ ~ ~ ~ ~ ~ O O a~ O ~ ~ ~ ~ Q ~ ~ ~ o -, o o ° ° c o c 0 0 0 0 0 o 0 O 0 o o o O N N N O ~ ~ O .-: r W O O O O O p O O O M M O O O O ~ .. l N r ~ "" O~ y ,,.a ~ d'. ,~ L-. W. O O O O O O O O O O O O O O O~ O O O O 00 ~ p M M 0 O O O O O O O v1 O Vl O O C pp ~ p~ O O O O O O 00 t~ 0 t~ .-. O l~ ~O ~ N O ~ .-. ~n ti .-. ~ - '~...~. ~ W ,~ O O O O O O O O O O O O O O vi O ~n O O O O O O O O O O O O p0 O .y ~ .: i O O O O p O O O O O ~ O O O O O O M 00 M 00 vi O O O O O ~ O ~ a O O ~ ~ ~ it ." N .--i N ~ N N ~ O O [~ O O O o ~ O ~ ~ ~ `- C\ .~! ~'{ W O O O O O O O O O O :'. 0 p O O O O .-. 0 C ~ ' ' w ?" 0 0 ° 0 0 ° O ° ° ° ° ° ° ° ° °o °o °o °o °o 0 0 °o 0 0 O o c O O 0 o O o O O o o o o O 0 O 0 O 0 0 0 vi O to O d~ ~. O O O 0 ~ ~ [~ (~ °O O ~ o in N ~ N ~ ~ M O ~ ~t [~ m N M o v~ ~ n •-~ oo N t~ o G N N r'' ~ .- + .-. N M ~ vl ~ ~-+ N M a~ ca A~ a~ U F O •~ Y ~ ~ U ~ ~ a o ~ ~' ~, `" . ~ a 0 0 • ~ ~ ^~ ~ a ' c a ~ a ~. .~ ~ d ~ O y Y ~ ~ O ~ ~ 'ti O ~ y ~ a T r ` U . b4 U y P. t. C ~ ,~ o G o V] ~ N .~E ~ ~ C F ~ ~ ~ ~ 4 „~ ~4+ ~Y F+ ~ ~ ~ cj ~ ~ p 3 ~ b d ; 3 c~ ° ° ~ CG w w w d H~ ~ ~ w °" '~ ~ A ~ ~, ~, 3~ ~ ~ o d ~ ~~° ~ a o ~~~ ~ o ~ ' L ~ ~~ r ~ ~ ~ r. ~ V ~ ~ ~ ti. bA 7 ~ N ~ N ~ V ~ V ~ ~ ~ ~ ~ w LYi V C`J C7 Q F: . ~ ~ W ~ ~ W ~ ~ s w s s ~ z ~ ~, a ~ ~ ~ ~ ~ 9-7 ~ ~ H C U Y C ~ ~ _ G, w Q O O O ! N w O O Oti ! ' ~ . m :. .--1 a~. . a . ~. W. ~ ?~ . , G ~. W O~ d ~: +'' '.~ C~ E ~ ~ ~- ~ ~ ~ ~1 ' -: ~'! ++ W y " r ~ G ~ .-~ p, a o` w ~ ~ `~ O 'C C ~` a ~ o. w ~ A ~ V ~ ^~ x O ; d, ~ ,. U a c ~M O G C a A O U J V U V V ~ v v v _ O O O pl ~ ~ r1 ~ ~ p O 0 O p N ~ ~ 0 M O ~ ~ pp ^ ~ M O O O O O •N• O ~ O 0 O 4 O O O O N ~ N O N M ~ r. to ~ O O O O O O O ~ ~ 00 C\ C C O O O O 0 O O 0 ~ ~ ~ V O O O O 0 p 0 y1 O O •-~ ~ ~ M '~ t*~ M d ' h O O ~n ~ O 0 O O O O O 0 v~ h O O p ~-" O ~ O ~ V r O O O O O ~ O 0 ~ ~ O O vj Vi 0 O . . ~ ~ N ~ ~ C O O O 'd' ~ p V1 h ~ M N .-. m N ~ N '" 0 0 0 0 0 0 0 o ~ O O pO 0 ~ O O O O ~ O M O O 0 ~ o 0 0~ p O p p °° 0 0 p ° ~ ~ 0 0°° ~~ °~ O o o O h ' 0 O o ~ ~ 00 000 O ~ ~ d h ~ ~ ~ N ~'? O N h "" ~ vi v~ N r+ .-. 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FY 1996-97 De artment Descri lion Police -Uniform Police Cruiser Police -Uniform Police Cruiser Police -School Resource Officers Police Cruiser Police -Vice Detectives Four Door Sedan Police Evidence Van Police Patrol Van Unmazked Cruiser # Re nested 10 5 2 2 1 1 1 New/Re lace Replace Replace New New Replace New Re lace Cost $203,430 101,715 40,686 40,686 54,500 42,000 17,640 # Funded 10 2 1 Amount Funded $203,430 41,000 7,640 Police -Uniform 22 500,657 13 262 070 Fire and Rescue Ambulance Fire and Rescue Pumpers Fire and Rescue Air Truck Fire and Rescue 4WD Utility Vehicle Fire and Rescue Ladder Truck Fire and Rescue Four Door Sedan Fire and Rescue -EMS Trainer Four Door Sedan Fire and Rescue -Inspector Four Door Sedan ur Door Sedan F 2 2 i 2 1 1 1 1 1 Replace Replace Replace Replace New Replace New New New 160,000 500,000 75,000 66,000 600,000 20,343 20,343 20,343 20 343 1 1 250,000 75,000 o Fire and Rescue -Coordinator 12 1 482 372 2 325,000 Sheriff-Care and Confinement Foor Door Sedan iff 4WD Full Size Blazer Sh 2 1 Replace Re lace 40,000 22,000 2 40,000 er 3 62,000 2 40,000 er Van 15 Passen 1 Re lace 22,054 g Youth Haven II One-Armed Bandit 1 Re lace 165,000 .General Services 4WD Vehicle 1 Re lace 21 000 Engineering Four Door Sedan 1 Re lace 20 000 Development Services Parks and Recreation 3/4 Ton 4WD P/U Pazks and Recreation 4WD Ext Cab P/U F-800 Dump Truck 2 1 1 Replace Replace Re lace 44,770 23,000 38 000 Parks and Recreation q 105,770 0 0 Sma114WD Type 1 Re lace 21,765 Economic Development Type 4WD Utiltt 2 Re lace 50 000 y Gazage II o Van Mini-Caz 1 Re lace 15 530 g Procurement Smal14WD Vehicle 1 Re lace 21 765 Real Estate Assessments 50 2 487 913 17 627 070 Total Ceneral Fund Water Operations 1/2 Ton Utility 1/2 Ton 4WD Utili Water Operations ~' Sewer Maintenance 3/4 Ton 4WD P/U 4WD Utility Vehicle 2 1 1 1 Replace Replace Replace Re lace 38,000 19,000 19,00 22 00 2 1 0 1 0 1 38,000 19,000 19,000 22,000 Sewer Maintenance d 5 98 00 0 5 98 000 Total Utility Fun Tofnl All Funds 55 $2 585 91 3 22 $725 070 05/22/96 02:24 PM M:FINANCE~BUDGETiBOOK-yyK~BVEHRE97.WK4 11_2 -~ May 28, 1996 County staff requests the Board to adopt a motion to enter into executive session within the provisions of the Virginia Freedom of Information Act as follows: (a) to discuss a legal matter requiring the provision of legal advice by the County Attorney in accordance with Section 2.1-344 A 7 of the 1950 Code of Virginia, as amended, namely, potential litigation involving citizen petition annexation to City of Salem. (b) to discuss the acquisition of real estate for public purposes, in accordance with Section 2.1-344 A 3 of the 1950 Code of Virginia, as amended. (c) to discuss a legal matter requiring the provision of legal advice by the County Attorney in accordance with Section 2.1-344 A 7 of the 1950 Code of Virginia, as amended, namely, item V8 on the May 28, 1996 Agenda. ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON MAY 28, 1996 RESOLUTION 052896-14 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE•~/ .~`v'• Mary H. Allen, CMC Clerk to the Board cc: File Executive Session File J ACTION NO. ITEM NUMBER ~L- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMII~IISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: Public Hearing for Proposed Budget for FY 1996-97. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a public hearing to receive written and oral comment from the public concerning the proposed annual budget for fiscal year 1996-97. A summary of the proposed budget was advertised in the Roanoke Times and World News on May 21, 1996. Respectfully submitted, Brent Robertson Budget Manager Approved by, ~~~ Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied O Eddy _ _ Received () Harrison _ _ _ Referred O Johnson _ _ _ To () Minnix _ _ _ Nickens _ _ _ County of Roanoke Public Hearing on the FY 1996-97 Budget May 28,1996 The County has identified several key objectives for the FY 1996-97 budget. In allocating funds for the fiscal year, the County has identified and established a series of goals and objectives intended to maintain or improve the quality of life, education, and service to the citizens of Roanoke County. The FY 1996-97 budgetary objectives are: • To maintain education and public safety as top priorities. • To provide a compensation plan which attracts and retains quality employees. • To plan for and address capital, maintenance & infrastructure needs. • To maintain or improve the quality of services and service delivery in all facets of County operations. Tax Rates 1995-96 1996-97 Real Estate $1.13 $1.13 Personal Property $3.50 $3.50 Machinery and Tools $3.00 $3.00 Proposed General Government Revenues Budget Proposed Increase aop• ~~ygnd~pasodad~laSpnq~aaueug~: y~ •alsas ~Csd ay; ~o do; atp;s saa,Colduta .to3 s;uauialaul ~Ina~uol puE saa~Coiduia toogos lls .to3 ;uauta.totn da;s s ~ulpnlaui aseaioul ~.tslss a~e.cans %S ¢ apinoid 11tH sloogas aq; `uot;tpps ui •s;uaugsnfps ;a~lisut pun `sassaaatn;t.tatu `s;uaut;snCps a~trel apnlout o; `s;soo IIoi,Csd3o %S uo passq sassa.taui aniaoa.t o; saa~Coldtua ,uuno~ .to3 pasodoid uaaq seq ~u-pun,~ •saa~Coldtua ~llsnb uis;ai pus ;ostns o; lap.to ut a~s~lasd uol;ssuadtuoa ant;t;adutoa s .taro o;1st;uassa sI ;1 •uoi;uaas pantaoat osle saa~Coldma .to3 uoi;ssuaduto~ :aay;p •sa-.tstgiZ ~uno~ iofsw [~ o; aaTntas sltp pua;xa o; pasodoad st ~tnpun3 •(suilloH pus s.ta~.tsnbpsag) sagauslq one;s suazt;ta o; ssaaas;aura;uI aag sapinotd ,Cl;uauna uta;s~Cs •~C.tstq--; ,uuno~ acg `osly •ttret~oid a.tsa ,Csp s .to3 a;s;s aq; ,iq pa;soolls s.rellop Sul;stado 3o aSs;usnps a~ o; papnlaui si .ta~lzon~ aotn.tas lsiaos auzi;-a.tsd s ~o ~uipun3 •sio;as31s.tanas o; a;sla.t ~t.[oSa;sa sty; ut sassataut pasodoad :aaln.~as uumng •lsnoutat plus; lan3 punot~.tapun pus `lo;suipiooo ,ismuaa.t~ ¢ io3 soot;ngi.~uoa `sans;uaatn not;szilB;tna.~ ssau-snq `uot~sagilnsag ,Csn~a~s~ apnlaui s;aaCo.td asatll, •;uauidolanap pus uol;stadooa a;snud~otlgnd a~emoaua pus adsospusl ai;aq;sas s~~uno~ acp an.iasaid IIEM gatgnn s;aafotd~o .taqumu a io3 papnloui osls s[ ~uipun,~ •spsoi ~uno~ o; snsdai pus s~uauianoiduti .~o~ papniout si ~uiasgs anuanag .LOQA 30 000`OOS$ 'L6-966I 1C3 ~ Papun3 uaaq anstj suiaat lusat,~[u~ts 30 .taqutnu s `.rea~C lsasg ;ssl mog passa.taap ssq ~fto~a;sa sitg u- ~tnpun3 [Is.tano a1tt1M :aalnaas ,f;Iunuiwo~ .tsat lsasg siq; io3 .., a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 RESOLUTION 052896-15 AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF SALEM AND THE COUNTY OF ROANORE RELOCATING THE BOUNDARY LINE BETWEEN SAID GOVERNMENTAL ENTITIES (MOWLES SPRING PARR), AND AUTHORIZING THAT CERTAIN OTHER ACTIONS RELATING TO SUCH BOUNDARY LINE BE TAKEN AS PROVIDED BY LAW WHEREAS, pursuant to the provisions of Article 2, Chapter 24, Title 15.1, 1950 Code of Virginia, as amended, the governing bodies of the County of Roanoke and the City of Salem wish to petition the Court for approval to relocate portions of the boundary line between these two jurisdictions; and WHEREAS, the relocation of the boundary line of such governmental entities in the area proposed will permit more effective and efficient delivery of municipal services and promote the public health, safety, and welfare; and WHEREAS, the governing body of the City of Salem has adopted a measure reflecting its desire to relocate and change a portion of the boundary line between the City and County; and WHEREAS, the City of Salem and the County of Roanoke have agreed to the boundary relocation by action of their respective governing bodies. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that: 1. The Chairman of the Board of Supervisors is hereby authorized to execute an agreement between the City of Salem and the County of Roanoke, on a form approved by the County Attorney, establishing a new boundary line at certain points between said jurisdictions, as more particularly shown on a plat prepared by John D. Abbott, PE, CLS, dated April 22, 1996, which is incorporated by reference herein (Exhibit 1). 2. The boundary line set forth in said agreement will be described by metes and bounds (Exhibit 2). 3. Notice of the proposed boundary line adjustment has been duly published as required by §15.1-1031.2 of the State Code. 4. Upon approval of the execution of the agreement between the governing bodies, the County Attorney is authorized to petition the Circuit Court of one of the affected jurisdictions to relocate the boundary line in accordance with the plats and the agreement. 5. Upon entry of an order by the Circuit Court establishing the new boundary line, a certified copy of such order will be forwarded to the Secretary of the Commonwealth. 6. The County Administrator and County Attorney are authorized to take, or cause to be taken, such other actions, and to execute other documents as may be required by law to effect the change in the boundary line as set forth herein. 7. The Clerk to the Board of Supervisors is directed to forward an attested copy of this resolution to the Clerk of the City of Salem. On motion of Supervisor Harrison to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None .' A COPY TESTE: J~ . Mary H. Allen, CMC Clerk to the Board cc: File Forest Jones, City Clerk, City of Salem Paul M. Mahoney, County Attorney ~-z The corporate boundary line between the City and the County would be adjusted so that the corporate limits of the City of Salem will include (1) 2.185 acres of real estate known as Roanoke County Tax Map No. 66.01-1-2.1; (2) 6.873 acres of real estate known as Roanoke County Tax Map No. 66.00-1-12.5; (3) 0.951 acre of real estate known as Roanoke County Tax Map No. 66.01-1-1; (4) 2.390 acres of real estate known as Roanoke County Tax Map No. 66.01-1- 5.1. The metes and bounds description and the plat showing the proposed boundary line adjustment are incorporated by reference into the Resolution of the Board of Supervisors and will be filed with the Petition to Relocate with the Circuit Court. The plat is available for review by the Board in the County Attorney's office. There would be minimal impact upon total assessments and revenues as a result of this action. It is recommended that the Board favorably consider the adoption of the proposed Resolution. Respectfully submitted, v~ ~,, Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by agenda\ realest\boundary.528 Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens 2 ~.dyo 44 0 ~ \• \ S TJ•pa'JT•F 37/ 4 ' --~_ O~Cloek . •oa , ~ Q \p 9 ~ ~\ . 4 ~ ' y~ ~~ ~ o / ~°' g w ~ ~ N n n / Y ',~,. _ °, a °w~i / z 2 ~ ,p 01 U', / / ~ N m'a ~ m a ~ -I O ~ m / `" ~ ~ . i y W / X(D~ ~ ~ z p I ~ I : .r' a~ ~ y • ~A ~ '" ~0~ Sao n o / 3 ai' N 3 9A / ~ n~O1 y1 D'U :~ / ~ N O ~ ' Z / C, I N r i ~ rn n / / ~ pp'py~gl 5 ~ E87. 43' ' ~ gf V N 77'Jl JP•W ~ ~ kti~ 't N OOy ~ v A nox ~' X D ~> ab ~ Qmz ~ a 2 ,_ ~ 3~ oWy o = ro a aim m n ~ 01~~ ~ ~n y Off' a'~ ~ ~~ ~. I Z N~~ p 'A m 1 a ~ ~~ ~ a~ m ` ` ~ m m ~. Vq, ~ ~\ :T A w g X I ~n v \ \'Pj. \ ° in l A D rm \f~ A ~ ~1 i >m•• \w ' z c~ ~~~ ; ` n . 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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF SALEM AND THE COUNTY OF ROANOKE RELOCATING THE BOUNDARY LINE BETWEEN SAID GOVERNMENTAL ENTITIES (MOWLES SPRING PARK), AND AUTHORIZING THAT CERTAIN OTHER ACTIONS RELATING TO SUCH BOUNDARY LINE BE TAKEN AS PROVIDED BY LAW WHEREAS, pursuant to the provisions of Article 2, Chapter 24, Title 15.1, 1950 Code of Virginia, as amended, the governing bodies of the County of Roanoke and the City of Salem wish to petition the Court for approval to relocate portions of the boundary line between these two jurisdictions; and WHEREAS, the relocation of the boundary line of such governmental entities in the area proposed will permit more effective and efficient delivery of municipal services and promote the public health, safety, and welfare; and WHEREAS, the governing body of the City of Salem has adopted a measure reflecting its desire to relocate and change a portion of the boundary line between the City and County; and WHEREAS, the City of Salem and the County of Roanoke have agreed to the boundary relocation by action of their respective governing bodies. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that: 1. The Chairman of the Board of Supervisors is hereby authorized to execute an agreement between the City of Salem and the County of Roanoke, on a form approved by the County Attorney, 3 ~: ~ V` _~ establishing a new boundary line at certain points between said jurisdictions, as more particularly shown on a plat prepared by John D. Abbott, PE, CLS, dated April 22, 1996, which is incorporated by reference herein (Exhibit 1). 2. The boundary line set forth in said agreement will be described by metes and bounds (Exhibit 2). 3. Notice of the proposed boundary line adjustment has been duly published as required by §15.1-1031.2 of the State Code. 4. Upon approval of the execution of the agreement between the governing bodies, the County Attorney is authorized to petition the Circuit Court of one of the affected jurisdictions to relocate the boundary line in accordance with the plats and the agreement. 5. Upon entry of an order by the Circuit Court establishing the new boundary line, a certified copy of such order will be forwarded to the Secretary of the Commonwealth. 6. The County Administrator and County Attorney are authorized to take, or cause to be taken, such other actions, and to execute other documents as may be required by law to effect the change in the boundary line as set forth herein. 7. The Clerk to the Board of Supervisors is directed to forward an attested copy of this resolution to the Clerk of the City of Salem. agenda\ realest\bounda ry.528 4 ~~~ EXHIBIT 2 Boundary Line Change No. 1 Beginning at a point on the westerly boundary line of Mowles Spring Park at the point of intersection of the properties of the City of Salem, Virginia (being the 2.390 acre parcel acquired from William E. Hale and wife) and the easternmost point of the property of Robert Leah and Mary A. Leah (Roanoke County Tax Map No. 66.01-1-6.1); thence S. 55 deg. 10' 19" W. 101.49 feet to a point; thence S. 12 deg. 57' 14" E. 428.97 feet; thence S. 77 deg. 31' 32" E. 297.43 feet to a point; thence N. 76 deg. 44' 46" E. 150.0 feet to a point on the westerly boundary line of Mowles Spring Park, being the current corporate boundary line of the City of Salem, VA. Boundary Line Change No. 2 Beginning at a point on the westerly boundary line of Mowles Spring Park at a point of intersection of the northeasternmost corner of the parcel acquired by the City of Salem from helen H. Moulse (being a 6.873 acre tract); thence S. 70 deg. 06' 16" W. 209.91 feet to a point; thence N. 15 deg. 23' 20" W. 208.28 feet to a point; thence S. 64 deg. 39' 37" W. 247.53 feet to a point; thence S. 64 deg. 39' 37" W. 2.20 feet to a point on the easterly line of Virginia State Route 736 (Mowles Road); thence with a curve which has a radius of 285.00 feet, an arc of 5.27 feet and a chord bearing N. 40 deg. 19' 20" W. 5.27 feet to a point; thence N. 40 deg. 51' 08" E. 72.00 feet to a point; thence with a curve which has a radius of 195.00 feet, an arc of 113.89 feet and a chord bearing N. 24 deg. 07' 14" W. 112.28 feet to a point; thence N. 70 deg. 06' 16" E. 26.32 feet to a point; thence S. 12 deg. 57' 14" W. 671.64 feet to a point; thence S. 73 deg. 57' 14" W. 428.76 feet to a point on the westerly boundary line of Mowles Spring Park, being the corporate limits of the City of Salem, VA. 05/17/1996 09:55 FROM MARC JgMES SMFaLL ~ TO 7722188 ~' f Marc James Sma11 U/' _ r Attorney at Law X13 Frst Street, S. W. Roanoke, Virginia 2AOlE~ {540) 981-1036 FAX (540) 343-73 i 5 NOTE NEW AREA CODE: 540 15th May 1996 Jonathan Hartley Roanoke County Building Inspections 52Q4 Bernard Drive SW Zo~~noke Virginia 24o1g REc Randolph H Vest Rezoning 1.0 acre from I-2 to C-2 Located at the intersection of West Main Street and Country Farm Road Dear Mr Hartley P.82 - ,.,r My client, Randolph H Vest, is requesting that his Petition for rezoning and a Special use Permit regarding the above- ref erenced matter be withdrawn. Thank you for your assistance. ,•'/.~ <~f `''~~ h ~ e~isile5 Mar James Small ~"~t MJS/ska Cf: Randolph H Vest ~ - TOTRL P.02 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 ORDINANCE 052896-16 GRANTING A SPECIAL USE PERMIT TO SHENANDOAH BAPTIST CHURCH TO EXPAND THE EXISTING CHURCH AND SCHOOL FACILITIES LOCATED ON WILLIAMSON ROAD ACROSS FROM BROORSIDE SHOPPING CENTER (TAX MAP NO. 27.18- 1-3, 11, 12; 27.18-2-1, 10, 11, 17, 18, 19), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Shenandoah Baptist Church has filed a petition to expand the existing church and school facilities located on Williamson Road across from Brookside Shopping Center (Tax Map No. 27.18-1-3, il, 12; 27.18-2-1, 10, 11, 17, 18, 19) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on March 5, 1996 and April 2, 1996 and continued to May 28, 1996; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 27, 1996; the second reading and public hearing on this matter was held on April 23, 1996. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Shenandoah Baptist Church located on Williamson Road across from Brookside Shopping Center (Tax Map No. 27.18-1-3, 11, 12; 27.18-2-1, 10, 11, 17, 18, 19) in the Hollins Magisterial District to expand the existing church and school facilities is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of 1 ~ 4 Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The site will be developed in substantial conformity with the master plan prepared by Balzer and Associates and dated October 1995; with the exception that no new parking lot entrances shall be constructed along Plymouth Drive. The existing Plymouth Drive entrance may continue to be used and incorporated as part of the master plan. (2) a. That the gate located on Plymouth Drive will remain closed at all times and may not be used for entrance or egress except for the following hours: Sunday: open from 8:00 a.m. to 9:00 p.m. Monday: open from 6:45 a.m. to 3:30 p.m. Tuesday: open from 6:45 a.m. to 3:30 p.m. Wednesday: open from 6: 45 a.m. to 9:00 p.m. Thursday: open from 6:45 a.m. to 3:30 p.m. Friday: open from 6:45 a.m. to 3:30 p.m. Saturday: Closed b. The gates shall remain closed when school is not in session except for Sunday from 8:00 a.m. to 9:00 p.m. and Wednesday from 6:45 a.m. to 9:00 p.m. On motion of Supervisor Johnson to adopt the ordinance with conditions regarding the site plan and hours that the Plymouth Drive gate drive may be open, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Johnson NAYS: Supervisors Eddy, Nickens 2 A COPY TESTE: :~Y~~'~ ~`~ v Mary H. Allen, CMC Clerk to the Board cc: File Arnold Covey, Director, Engineering, Development & Inspections Terry Harrington, Director, Planning & Zoning John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 wZ NORTH / ~ ~~ K ..~ t i " "'. ~+ a a sx • s• ` «,. „+ • ~ ai r x ?. y.r ¢4` • .'. i j,.a. ~ ~ ~ «. n b ~.. ~ ~ t .1 • ` f ~. _~ ~~r • r~ -. ~• \ ---- Fi -- n ~ • ~.- r a a' ' ':\ \`~ \ ~.. 'I i' x:., r , .d ~ , '•r ,.~ :' ~ X11 ,~ ~, \\ ` \\ a.. ~ \\~ ~` = DEPARTi~N'r OF PLANNIA'G SPECIAL USE PERMIT _ P.ND ZONING _ 27.18-1-3; -11; 12 .~ - ~ 27.18-2-1 ;• ' 10; 11 ; 17,; 18; 19 .,, - - - -- _. ) 1 „... _, x- ,1 O .... M/'•„ ~ q Y ~~ / W ~' L t ...i ~. ` ~ ~ . ~ s' \ a.. ~ !.... '' w ^' ~ ^" + ~ n 5 ~ y~ , ", M" I ~ x ..,. .... \ ~ ~. w' ~: 1 ~ I u~ ti~ ~ -.; . /.'~ ~ 3 .1 • ~x \/ ~ 1 1 '1M r. 1 w °• I- 1 ~ ~ M~ ~ K ~ ~ M ' ~. \ t ~ y.r' M I ~ .~ /~ \' ~ ti • / ~ ' ~ , ! O ~ ~ • ' ~, , i ° • 3 I ~ /r ..w ~ t i~~ •. C41 ~ ~ u 3 ~= .,~ t Roanoke County Department of Planning Memorandum TO: Board of Supervisors ~..~ , FROM: Terrance L. Harrington, AICP Director of Planning DATE: May 23, 1996 RE: Special Use Permit (SUP) Request of Shenandoah Baptist Church; Modification of Request. This item was continued at the Board's April 23rd meeting to allow Board members additional time to visit the site to study the proposed new access point to Plymouth Drive. Board members, church representatives, neighbors and planning staff members have since visited the site to look at the existing and proposed entrances onto Plymouth Drive. As a result of these meetings, the church has requested that their SUP request be modified by eliminating the proposed new entrance to Plymouth Drive. (See enclosed letter). All other aspects of the requested master plan will remain the same. The church will continue to use the existing entrance on Plymouth under the terms and conditions discussed with the neighborhood in 1993. The staff believes that this modification is appropriate, and should be approved as a condition of the SUP. 05i23i96 13 37 a 540 563 2354 SHENANDOAH BAPT P. 01 1~ ItUblat'I' I.. Al,n(ikMAN 1'a~u+r May 23, 199G Mr. Terry Harrington P.O. Bc>x 298U() Rollnokc, VA 24U1H Rc; The Shenandoah Baptist Church petition for a Special Use Permit Dear Terry, In an effort to satisfy the concerns of our Plymouth Drive neighUors, we are withdrawing the portion of our proposal which calls far the relocation of our Plymouth Drive ingress and egress. We do request the hoard's approval of our petition for the permit of all ether phases of development. nk you sincerely ~. .. Robert L. Alderman RLA:kn Gs2v Wiuiam~n Ite+ad, n.N'- • YU. Kos 7UlU • Fonnnk+~, Virgittiu 241)19 • Ttlepltunc (s~1o) 3Citi-2431 • FAX (540} 5(r3-2354 II A PT 15'I' C 1111 R C`Il ~~ V PETITIONER: SHENANDOAH BAPTIST CHURCH CASE NUMBER: 8-3/96 Planning Commission Hearing Date: March 5, 1996 and April 2, 1996 Board of Supervisors Hearing Date: April 23, 1996 ~ CONTINUED To MAY 2 8 , 19 9 6 ) A. REQUEST Petition of Shenandoah Baptist Church for a Special Use Permit to expand the existing church and school facilities, located on Williamson Road across from Brookside Shopping Center, Hollins Magisterial District. (CONT. FROM MARCH) B. CITIZEN COMMENTS Juanita Pugh inquired about the following: closing of the paper street off of Plymouth Drive and school buses unloading at night at the gym. She said the gate is locked except from 7 a.m. until 3 p.m. and Wednesday nights and Sunday and Sunday nights. She also expressed concern with noise from the gym especially late at night. Craig Balzer responded that the plan is to close and vacate the paper street--it will be used for emergency vehicles only. School bus loading and unloading will change with the new proposal; should improve for Plymouth Drive. The gate will be locked at all times with access for only emergency vehicles. William Pugh expressed concern that with additional building on the site, parking on his street (Plymouth Drive) will get worse. He stated that noise from the gym and traffic will be increased. He noted that the church has responded by keeping the windows of the gym closed at the rear of his property. Jack Crowder commented on the photos that he had taken of vehicles parked on Plymouth Drive. He expressed concern with emergency vehicle access and traffic. He said that he is opposed to any access onto Plymouth Drive. Mr. Balzer said that emergency vehicle access will not be altered. Eudora Poff stated that she is opposed to traffic and parking on Plymouth Drive but is not opposed to Sunday traffic. She said that the traffic problem is caused by the school and sporting events. Richard Whitacre said that church traffic is not a problem; it's the school traffic that is the problem. C. SUMMARY OF COMMISSION DISCUSSION Todd Ross asked if the access to Plymouth Drive is limited to certain hours. Mr. Balzer responded that the hours are limited to between 7 a.m. and 3 p.m. Following discussion of other alternatives to alleviate traffic on Plymouth, Mr. Balzer noted that most people exiting the site head for the nearest controlled intersection. He pointed out that this plan offers more improvements in entrances which may encourage people to use other entrances, i.e., Dent Road. .•-= *~ V ~' ," The Commission inquired as to drop off and pick up times for students and where do vehicles park for the athletic events. Bob Alderman, pastor of the church stated that drop off times are approximately 7:50 to 8:10 a.m. and pick up times are about 3:10 to 3:30 p.m. with the exception of the child center (drop off is 6:30 a.m.). Practically all of the drop off traffic is off of Dent Road. The church parking lot is used for most of the parking for athletic field use and use of Plymouth Drive for parking is against our instructions. D. RECOMMENDED CONDITIONS 1) The site will be developed in substantial conformity with the master plan dated October 1995; 2) The existing Plymouth Drive access will be permanently abandoned with the exception of Fire & Rescue vehicles, and the new access at Plymouth Drive be limited to and designed as a right turn exit only; 3) Applicant will work with VDOT to obtain a painted crosswalk on Plymouth Drive. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval of the petition with the recommended conditions. The motion carried with the following roll call vote: AYES: Robinson, Ross, Witt, Hooker, Thomason NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other .~ Terrance Ha ngton, cretarv Roanoke ~'ounty Pl~~ining Commission ~~ ~'" MEMORANDUM- TO: Roanoke County Planning Commission FROM: Tim Beard DATE: March 29, 1996 SUBJECT: Shenandoah Baptist Church ,. Please refer to the full "Master Plan For Campus Expansion distributed at your work session March 19 for detailed information on all aspects of the Shenandoah Baptist Church expansion proposal. Following over two hours of testimony, traffic concerns remained the most problematic issue involved in this request. Regarding the proposed new entrance onto Plymouth Drive near Deer Branch and Williamson Road, the petitioner's design firm reports that the church is not prepared to construct a "no entry from Plymouth -right turn only from the church" access. VDOT is not requiring such a design provided adequate sight distance (which will require cutting an undetermined number of trees and possibly acquiring sight distance easements) is achieved. ajb ' ~ROAT?OKE COUNTY PLANNING COr?1fISSION. ,~~~-~-~ MR. CHAIRMAN V-' MEMBERS OF THE COMMISSION. I AM JACK CROWDER , 251 PLYMOUTH DRIVE N.W. ROANOKE VIRGINIA 23019. ELMER HODHGE , HAD NO RIGHT TO CREATE A PUBLIC ENTRANCE TO ~LYMOUTH DRIVE VIA THE PAPER STREET FOR THE SH)SNANDOAH BAPSIST CHURCH AND SCHOOI~O USE~TO DUMP'XREXRX THEIR TRANSIT TRAFFIC INTO PLYI`10UTH DRIVE OUR RESSIDENT L STREET. THE PROPERTY AND LAND OWNERS OF PLYMOUTH DRIVE CONSERNS AND SAFETY HAS NOT BEEN ADDRESSED BY ROANO}1;E COUNTY , THIS HAS TO BE DONE BEFORE ANY COhTSESIONS ARE GIVEPT TO THE D1~MANDS OF THE SHENANDOAH BAPTIST CHURCH, WE .WERE HERE FIRST. IT SEEMS THAT THE SHENANDCAH BAPSIST CHURCH WANTS PUBLIC E)~'TRANCES ON EACH-SIDE OF PLYMOUTH DRIVE , OUR RESIDENTAL STREET AI`?D A PUBLIC STREE~O THEY CAN USE PLYMOUTH DRIVE AS A BRIDGE TO BET FROM THE SHENAhDOAH BAPSIST CHURCH TO THE ATHLETIC FIELD AND BACK EACH DAY, THIS WOLLD BE A DISASTER FOR PLYMOUTH DRIVE AS A PUBLIC STREET, THERE WOULD BE T00 MUCH SCHOOL TRAFFIC CROSSING PLYMOUTH DRIVE DURING THE D.AY THAT THE PUBLIC COULD NOT USE PLYMOUTH DRIVE.. THE WALKIPTG TRAFFIC FROM THE SHENANDOAH BAPTIST CHURCH AND SCHOOL TO THE ATHLETIC FIELD AND BACK TO THE 6CHOOL CONSUI~lES ALL OF PLYMOUTH DRIVE, AUTOMOBILE. TRAFFIC HAS TO STOW AND WAIT FOR THE STREET. TO CLEAR OUT, NO CONTROL OF THE WALKIPTG TRAFFIC. MY UNDERSTANDING•IS THAT WALKIIvTG TRAFFIC IS. TO WALK OFF OF ,THE HARD SURFACE AND NOT TAKE UP MORE THAN 5 FEET ON-THE SIDE OF THE ROAD OR WALK IN THE DIRTY ON A PUBLIC ROAD OR HIGHWAY. THIS WALKING TRAFFIC • IS USIr?G A PRIVATE DRIVEWAY TO GET TO THE ATHELETIC FIELD FROM PLYMOUTH DRIVE, WHICH IS ILLEGAL ALSO THE PAPER STREET THEY ARE USING TO GET TO PLYMOUTH DRIVE FROM THE CHURCH IS A ILLEGAL: STREET. THERE IS PTO PO PAINTED SCHOOL ZONE OR CRCSS WALK SIGNS ON PI_,YMOUTH..DRIVE groups of students andwhole classes of students 'should not be allowed to clutter up plymouth drive a public streetx~a~ EVERY DAY P public trsf QUESTION FOR THE PLANNING COMMISSION? IF ONE OF YOU WERE GOING TO BUY A PTECE OF PROPERTY ON PLYMOUTH DRIVE AND WERE LOOKING AT THE PROPERTY AND A LARGE GROUP OF STUDENTS CAME BY CLUTTERING UP PLYMOUTH DRIVE?, WOULD YOU BUY THE PROPERTY ? I THINK NOT, I KNOW THAT .I 4' WOULD P10T BUY THE PROPERTY . JACK CROWDER 251 PLYMOUTH DRIVE N.W. ROANOKE VIRGINIA s~$~aI~X 24019 TEL. 540 366 2039 Ii SE%,•~S THAT TTiE SHEPTAP?L`OAH BAPTIST CHURCH HAS OVERGROWiv' ITS C03~~FCUND P<0 ROG1f TG SPrEAD OUT C,~ITHGUT DESTROYING GUrR RESIDENTAL SUBDIVISIOPT THEY SHOULD BE TOLD TO MGVE OUT WHERE THERE IS F`LEP'TY OF ROOM; FORTHEIR CC?•'POUPiD AP+D ACTIVITIF,S, ITS LIKE A PAs R CF PAPdTS Ir THEY GET TCO SP~ALL, CNE HAS TO BUY A BIGGER PAIR. ROANCKE COUNTY WOULD R'OT LOSE ANY TAX REVEP,UE', FOP THE SHENAPTDOAH BAFTIS7 CHURCH IS PAYI14'G VERY LITTLE TAX, I.~ ANY. ~ 1i= ..r}'n f it~ y,` /}~ ~l ~.~ yj^}~~ s ,~..~t~ J~~N _` T "7 ~ ;, ~ ~ ,~., ~ ~ ,..,. , ~~ . '"`~" s_ ~'+H T,~~~~L~,~+'~j~;.~Y~~VE ,"»~ Si 1 . ' Nor ~~ RS ~ rrROA~ SCriGO ~P~ rL f~'CUTH DRIV 1:.ir ~"".. ~~wt?r~~'•~ v F A i >• \ . ~ `~ .JS F icy i y ~ _ -~l!~(~_ '-'ye'a j :~ - -. ... .. - II .-. ~ _ __.TRAFrIC BkCK II A`P L~f?OIITA JRI9E 1~~.:, ~,.,k.,... ,. -. _ -••- ~FILLIAtFSCP? ROAD r,, '.:.. ,. ~., ~ '"'~" h~Tr~AFFIC BACK IIP AT PLYf~!OIITH . .- BIV$=~AND ;.~MiLLI.~f~fiS01i ~20AD '. ~~- ~ > , .-- -~~ t-- i TBAF:'IC AT PLYfdOIIT$ DRIVE AF7D 7iILLIAI~~SC'i ROAD ' ..r..". -p[ _-__ .. __ 1 _- __ __ 3 S ~ ~ Mehl ~ rAREI:`t^z' ~Of? -FL-Y~`GU'nH' J~~VE 'Rv~" T$F~ - ,fit =; .s+ AT$::,LETIC ^ IET _ _ ~' ~'-'~`-., .l i~ t ~•_ -~ ', -# ter,;1 •~ 7 r _ - - .. : i 1 s of ~< ~.,Zf-,~.t~'.' ..~? f~''y~~.1 . s ~ ~~. .i ~+4 ~ t``S .. ' - . '. ~ EPORT "~~~' . - - STAFF R ~,,.- .,%~ PETITIONER: SHENANDOAH BAPTIST CHURCH CASE NUMBER: S-3/96 PREPARED BY: TIM BEARD DATE: MARCH 5, 1996 PART I - A. Executive Summary Shenandoah Baptist Church and Roanoke Valley Christian Schools are proposing to expand existing uses including church, school, and day care and to improve accompanying parking, landscaping, and lighting throughout its 18.58 acre site. The overall expansion/improvement plan has resulted mainly from concerns over limited physical space and increased traffic. The property is situated northwest of the intersection of Williamson Road and Dent Road and is bisected by Plymouth Drive. Improvements are scheduled in three phases--discussed in detail in this report. Broadly, the applicant proposes a more efficient design and function for new structures on site, all parking and stormwater management areas to be brought into conformance with current standards, worship center expansion and construction of a new senior and youth center. Also proposed is a new entrance onto Plymouth Drive near Williamson Road. This property is zoned R-1 and C-2 and designated Development, Transition, and Surface WaterlFlood Hazard by the Comprehensive Plan. The majority of the property is R-1 zoned and Development designated. Portions of two federally designated flood hazard areas are found on the property. B. Description Petition of Shenandoah Baptist Church for a Special Use Permit to expand the existing church and school facilities, located on Williamson Road across from Brookside Shopping Center, Hollins Magisterial District. The petitioner's master plan indicates athree-phased schedule of renovations, demolition, and construction following a prioritized set of issues. Per the owner's architect, the most pressing need is to create a plan which will provide for additional senior adult and youth needs, expansion of the worship center, and estimated school growth up to 750 students. C. Application Regulations The zoning ordinance requires that a Special Use Permit be acquired prior to establishing or substantially expanding a religious assembly or primary/secondary educational facility in the R-1 district. Basic standards for religious assembly include a maximum building coverage of 30 percent, a maximum lot coverage of 50 percent of the total lot area and additional screening and buffering of parking areas and outdoor activity locations which adjoin residential use types. Similar screening and buffering requirements apply to educational facilities. Day care centers must comply with VA Department of Social Services minimum standards. A business license or certificate of zoning compliance is also necessary if the state license was approved prior to beginning operation of the center. Commercial entrance permits will be required by VDOT. . ~- `-' 2 ~~ . - PART II A. Analysis of Existing Conditions Site Characteristics: The developed portion of the applicant's property (12 acres on the south side of Plymouth Drive) is located on a knob above Deer Branch and the west fork of Carvin Creek. In addition to a sprawling 330 space parking lot, the site contains a 3,000 square foot, two story administration building, a 7,300 square foot two story annex (middle school) structure, an 8,700 square foot auditorium (high school), a 30,500 square foot two story elementary education building, a 13,500 square foot gymnasium, an 850 square foot life science building, and a 16,500 square foot two story worship center seating approximately 1,000 people. Total lot coverage does not exceed the 50 percent ordinance maximum. The undeveloped portion of the church's property (six acres north of Plymouth Drive) is mostly grass-covered and contains baseball and soccer fields. Deciduous and evergreen vegetation parallels portions of the perimeter of this parcel. Surrounding Neighborhood: The 12-acre main campus is bounded by Williamson Road and a host of predominantly vacant, commercially-zoned tracts on the east, Dent Road on the south and west, and on the north by Plymouth Drive and single family residential sites. South of Dent Road, additional single family and duplex units are found. The six acre site north of Plymouth Drive is bordered by single family residential and vacant parcels. Beyond the immediately adjacent properties, a broad mix of single, two-family, and multifamily residential, service and retail commercial and recreational uses occur. The applicant's site and most parcels in the immediate vicinity can be described as intensive land uses and major traffic generators. Recent History/Demographics: Shenandoah Baptist Church began development of this site in the early 1970s with a worship facility and annex building. Anew elementary school was built in 1973 and a gymnasium in 1979. Currently the worship center, a children's center, kindergarten-elementary classrooms, middle school {6th-8th grades), high school (9th-12th grades), administrative offices, and all other operations and facilities on-site are contained in a total of 11 buildings on the 12-acre campus portion of the applicant's property. Currently the day care center cares for 120 two through four year olds; 212 children are enrolled in grades K through 5 and 133 students attend the middle school. The high school accounts for 188 students. All educational facilities are at or near capacity. The church claims 1,419 members and can seat approximately 1,000 in its worship center with average Sunday morning attendance at 875 persons . Community Meeting: The church conducted a neighborhood meeting on February 19 to familiarize interested citizens with its improvement plans related to this Special Use Permit request. Approximately 16 neighbors attended. As the church presented its plans, emotional and political issues from the past resurfaced. Chief among these was Plymouth Drive vehicular traffic and the intersecting unnamed public right-of-way which serves the church property via a gate which is locked from 7 a.m. to 3 p.m., Monday-Friday, in order to alleviate most of the traffic burden formerly caused predominantly by student drop-offs and parking. .. . ~''~ ..~~,3. (This surface-treated access was originally designed in the 1940s to connect additional sections of the Plymouth Colony Subdivision to lots facing Plymouth Drive. The church eventually acquired land to the sauth~ of the platted right-of-way when no further residential development of the interior occurred.) Citizens also commented on the amount of parked cars on Plymouth Drive during athletic events and the associated negative impacts on residents and indicated they did not favor additional entrances onto Plymouth Drive. Residents noted vehicular and pedestrian access to athletic fields is uncontrolled. The old issue of noise emanating from the gym was discussed. The church does not plan to air condition the gym. It was not clear to County staff if a prior church commitment to keep windows closed is being honored. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout: The concept master plan outlines certain phased improvements scheduled throughout the site. Phase I indicates reworking of the parking lot and a new access to Plymouth Drive near Williamson Road (existing right-of-way further west on Plymouth to be restricted to emergency use only and landscaped), construction of a 13,000 square foot adult and youth center, classrooms, and adrop-off canopy near the worship center. Also this phase includes construction of a 3,300 square foot band/choir rehearsal room and the removal of a maintenance structure near the administration building. Phase II calls fora 2,600 square foot worship center/commons expansion, ± 18,000 square foot of additional classroom space, a 4,000 square foot cafeteria expansion, a new 7,600 square foot nursery, and construction of a new maintenance garage on the athletic field site. The annex and life science building would be demolished. Phase III includes construction of a new 5,500 square foot office building, a 2,000 square foot exercise/weight room addition to the gym, and added seating capacity in the worship center. New site lighting and landscaping is planned for each of the three phases. Improved pedestrian access to the baseball and soccer fields has been noted as a miscellaneous project but should be considered a higher priority. Access/Traffic Generation: The site is served by Williamson and Dent roads and to a limited extend Plymouth Drive. At this time the highway department recommends denial of the proposed new entrance off Plymouth Drive due to expected inadequate sight distance. However, should the proposed access be approved, closure of the existing entrance on Plymouth Drive is recommended (see °Access/Traffic Generation"). Additionally, VDOT requests upgrading of the existing entrances at Williamson (including right turn lanes, tapers, dual egress lanes from the church site) and Dent roads. The sight distance deficiency at the existing Dent Road entrance is particularly acute. The 1993 ADT count on this portion of Williamson Road was 18,000. The 1994 ADT figure for Dent Road was 5,405 and for Plymouth Drive, 641. For 1993 through 1995, two accidents were reported on Plymouth Drive, one at each end. In the same time period, two accidents were also reported on the section of Dent Road, between Plymouth Dr. and Williamson Road. A 1993 citizen's petition to vacate the existing unnamed public right-of-way to Plymouth Drive was denied by the Board of Supervisors due mainly to concern over emergency vehicle access to the northern portion of the campus and the lack of fire hydrants along Plymouth Drive. - - - - - _ -Y~-~ 4 tici ated that if an additional h drant is installed near the existing gym and sight ~°"'~ It is an p y distance improvements are made at the proposed new entrance onto Plymouth Drive, that closure/vacation of the unnamed right-of-way could be accomplished. - New trip generation is difficult to estimate. Over 50,000 square feet of new construction is - planned. An additional 1,500 trips per day is possible (although probably high, this accounts for all new space). A major staff concern is how future parking as indicated on the concept master plan can accommodate such growth given that total existing parking is virtually the same as the proposed total future parking supply. Fire & Rescue/Utilities: This area is served by the Hollins station. Emergency vehicle travel time is estimated at 4 minutes or less. Existing access points as well as possible changes indicated on the plan are acceptable to the Fire & Rescue Department. Per departmental comments, existing water and sewer are sufficient to satisfy future needs. Drainage/Floodplain: Per the Engineering Department, the site is in a critical watershed where downstream problems of flooding currently exists. A detailed stormwater management plan will be required. Portions of two FEMA studied streams, Deer Branch and west fork of Carvin Creek, lie within the site. All new construction must abide by County ordinance when encroaching in the floodplain andlor floodway. Screening & Buffering: Per ordinance, Type C screening and buffering will be required where parking areas adjoin residential use types. Also extensive interior parking lot landscaping will be required. C. CONFORMANCE WITH THE COMPREHENSIVE PLAN Most of the subject property is designated. Development by the 1985 Comprehensive Plan. Institutional uses are limited under Development category guidelines according to public facilities and environmental capacity, water and sewer availability, urban sector location and major street.access. Proposal is consistent with Policy D-7 which encourages neighborhood activity centers such as schools, churches, parks. Limited portions of the site are designated Transition and Surface Water/Flood Hazard. A comprehensive stormwater management plan to include all future phases of construction may be developed in compliance with current regulations. D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARD The proposed improvements represent near maximum development of the 12.09 acre R-1 zoned campus site. Review and approval of site and building plans, erosion and sediment control and stormwater management plans will be required. PART III STAFF CONCLUSIONS Previous impacts have been detailed at length earlier in this report. Future land use and traffic impacts will undoubtedly be felt throughout the neighborhood. The applicant's master plan has attempted to present the many complex issues associated with the future use of this site. Mitigating potential impacts through careful site planning and eventual construction will be difficult. In staff s opinion the following issues merit further discussion: 1) The proposed new entrance on Plymouth Drive; 2) Pedestrian crossing from the campus to the athletic fields; 3) Adequacy of on site parking given the combination of uses to be served; 4) VDOT considerations related to the upgrading of entrances. COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. SW _ _ _ _ P.O. Box 29800 Roanoke, VA 24018 ~ ~ (703) 772-2068 FAX (703) 772-2030 t ''~ , For staff use only ~ ~_ ~,-. date received: ;~~ received by: `° Q ? ~ 7't' application fe,e~~ PC/BZA d~te~ ~ placards is~ gd: ~ SS 80S dat~ ~~ Case Number : r ~ ! c.J Check type of application filed (check all that apply): ~ REZONING ®SPECIAL USE D VARIANCE Applicant's name: Balzer & Associates Inc Attn: Pat Miley Phone: 772_9580 Address: 1208 Corporate Circle Zip Code: 24018 Owner's name: Shenandoah Baptist Church Attn: Don Bivens Phone: 366-2431 Address:6520 Williamson Road IVW. , Zip Code: Roanoke VA 24019 Location of propery: Tax Map Number: x•18-1-3; 27.18-1-11, 27.12-1-12 6~illi on Road across from Magisterial District:l:-bllirss Nf~-~Gt-~-ia1 District Brook side Shopping Center ~ Community Planning Area: ~~ ~'~tY P~rJ Size of parce! (s): Existing Zoning: R1 (~~al - Ira Dpi-tY) 18.58 acres Existing Land Use: ~ (Gal ~~~ QZZtd~, s~ol, atrl Dayrat~ facility £~9,~44 sq.ft. :~: €~''si€i':i~€~€€€i`di€ Proposed Zoning: For Staff Use Only Proposed Land Use: m ~ exi~]l~ t~ (~-~r s~nol, aryl d3~iZe) Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES ~,~_ NO 1F N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES x NO IF NO, A VARIANCE !S REQUIRED FIRST. . If rezoning request, are conditions being proffered with this request? YES NO :~. ~`: Variance of Section(s) of the< Roanoke County Zoning Ordinance in order to; !s the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. rvs v ws v ws v x Consultation 8 1 /2" x 1 1" concept plan x Application fee x Application ~~€=: Metes and bounds description x =~~< Proffers, if applicable - x Justification x ~'<"i Water and sewer application x Adjoining property owners l hereby certify that / am either the o ner of the property or the owner's agent or contract purchaser and am acting with the knowle ,j consent of the owner. - Owner's Signature: / - - . ATTACHMENT A ~~ The project furthers the purposes of the Zoning Ordinance in that the Master Plan improves access and internal circulations at the existing facility. The relocated entrance on Plymouth Drive is intended to reduce Church and School traffic through the adjoining neighborhood. The Master Plan enhances the appearance and convenience of use of the site while maintaining adequate provisions for fire and safety access. The stated purpose of the R-1 Zone is to protect the residential neighborhoods from .potentially incompatible uses in order to maintain the health, safety, appearance and overall quality of life of existing and future neighborhoods. The purpose specifically mentions schools and other similar neighborhood activities as compatible uses. The project is an expansion of the existing Day Care Center, Primary/Secondary Educational Facilities and Religious Assembly, and is, therefore, allowed in the R-1 Zone by Special Use Permit. All setbacks, height and coverage requirements will be met by the new facilities. The plans include provisions for improving parking areas to bring them into conformance with current standards, including interior landscaping. In addition, screening and buffering in accordance with the Zoning Ordinance will be implemented. ~~ ATTACHMENT B The property is in the Development Land Use Designation, and is adequately served by water and sewer and major street access. The Development Land Use Types include Community Activity Centers, such as schools and churches, which serve the neighboring residents' needs. The project includes the expansion of church and school facilities to serve a growing congregation, as well as senior and youth centers. ~` v- Z _ ATTACHMENT C If implemented, the Master Plan will improve pedestrian and vehicular access to and circulation within the site. The appearance of the property will improve due to landscaping, site lighting and improvements to structures. Temporary structures and some permanent structures will be removed and replaced with new ones designed more efficiently and placed more conveniently on the site. Parking lots will be brought into conformance with the current ordinance. Stormwater management measures will be designed and implemented. Overcrowding of school facilities and congestion on the site will be reduced.- Members of the congregation will enjoy the use of an expanded Worship Center and a new Senior and Youth Center. Adjoining properties will enjoy increased screening and buffering on the site. Church and School traffic through Plymouth Drive will be reduced due to the location of a new entrance near Williamson Road. Traffic and utilities use is not expected to increase dramatically as the expansion is desired to handle an existing need as well as normal projected growth of the Church and School. Q ~~ J ~~~g ae 2 ~ ~~ 6 C 3 ~ ,~ ~ - 4 ~ 4 ..•..r ~~ . - - . - 1 3: '~ 5 6 t3 1a /,•~© c, 2 ` s ~ ~ ~~ ,~ I 9 ~ ~ --= ~ 1 ~; ' -tic ._~~ . 8 6 ~ ~ '3 ~ ~ 5 l~ ~ ,~ t.. , ~ ? % ^ ~ 21 ~ gg9 - 2 2 18 ~ \ ~ ! / ~pc ~ ~ ` ~ ; ~8g \ it \~ r ~ 19 1 2 •, ~( t ~~ ,J(~( 3 ~, / I ~a v1 ~ ~-~1- g / O• ~sj c~J~1 \ / ~ ~ 01 . ~ ~~ - ~ ~~cj/ - ~ ,' Q~ '1 , ~ ~ ~ 1 0 ` o 1~2 // ~ h 0 - ~ ~ 1 /~ ~ . ~ 3 ~ ~ - -.. X11 ... e. 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"-~, (5 489-257 -'•~ 4_g9-254 ~ t ~- - ," ~ . 1 ~/ SNENANDO~N ~APrlST ' ~ t~~ ~ \ ~~ o ~ Et~GCE • BB - 9 489-268 ~ . ~ __-._` •,.;~~- • ~ ~ _ ' SEW ^ o ° ~ ~ ~ _. ~ e ~` ` • ~ ~•• ` . • ~ • .. f ' ~ • ~ ( ! ~ / _ .0 • ~• ~. _ ~ ~J . •' _~ •• - ~ ~ ~ ~ ~ ~ _ ~ ~ ~ . ~ a , ~ y \ Ii \` \~ ~ \ _ •" " • a~ ~ c S ~ \ \ ~ ~ •~ • • ~ • - f '~~~ _ \ _ `•~.. z. I t. ,ai :d y:. ~~. ~a• • ' ~ ~ •'.:. r. •) V _ , . ~ y ywyt~ ~t. ~-:aa .~} _ ~~.~ - _ • F ~ ` `8 r=;,, O ~ r ~ ~ ~~ a a ~ ~L ~ V • .~ v y , 0 17 u a' ~u~ :J ` •~ ~~ 7 0 x c e m a w H H a w Ui OI Ui w ~ °> z W ~ e W ~: ~• ~~ i ~~_+ J J J ~~~~ ROBERT L..~LDER~i.~\ Pastor January 26, 1996 Dear Neighbors of Shenandoah Baptist Church, _ ~ ~ ~" ~. The Shenandoah Baptist Church has applied for a special use permit for additional development and slight changes in the land usage of the Shenandoah Baptist Church. In the interest of neighborly relationships, I would like to have the opportunity of responding to any questions or concerns you may have with reference to the application. Accordingly, we are setting aside Monday evening, February 19, and Thursday evening, February 22, for an open house discussion on these matters at 7:00 p.m. Our agenda will be identical at both meetings but various questions or comments at the two meetings may be different. Should you have any interest in such a meeting, I want you to know of my personal invitation for you to attend either one of these sessions. We will be meeting in room S-1 of the secondary building which is located adjacent to our gymnasium. If you have any concerns you would like to discuss with me before either of these meetings, please do not hesitate to call me. I would be happy to hear from you. Sincerely, t f'/ Robert L. Alderman RLA: tj 65?U ~~'il!iamsnn Road. N.\Y. • P.O. Box 7UlU • Roanoke. Virginia 2.1019 • Telephone (5.10) 366-2131 • F.~.X (5~0~ .63-335.1 BAPTIST CHURCH J~~' . ~ 1~= 2 NORTH ` b v+/ ~, q ~ W ~ ' a I. . •~ ~. ~ti. , '' 1 ' , rr r 1 ~ \4 , '. ~ I '.r~ \ O ,x a' ..\ , ~~~ w r l JM1.2a~~'. C .. ... - L~~ a,' a , .. .. i ~ . .' ~.o, r i 1 ., ~ ~a .t ma 1 v `s N ~. t i ~; ~ rN , 11 ` 1 .w a ~~r ~ I w r / ' .. a ` a ~ ~. ~, , ~ / ~ .. I . a ~ ` 'r' M/~ W 7 y s ~~ a 1 a . s I • -O +I `\u ' / mar . ~ ~ a ~ ~ : a ~ '''... I ~ • ./ t ~ ~ r-- - /~ .~ 14 I ~ "4 e \ E G ..:,,, r.. ~ ; Z s ',1- ,.. • Y ~ r ~ ... ~, ~ ~ _ I' rM i 1 ~ 1 ..~ o _ t .~ .~ - ` ~ 1 LS --\\ ~ ~` ' 1~1Mt~ ` uM ~ _ - --~- . ~ I ~- .-f z zs .- at \ ti Ifs / r ~'. 7 / - Or `~ ~\\ .. qyr _ ~~ = DEPARZ,~N'I' OF PLANNII~'G SPECIAL USE PERMIT ` ~• PND ZONrNG _ 27.18-1-3; -11; 12 •_ : - - 27.18-2-1 ; •10; 11 ; 17,; 18; 19 - .,, ' V' z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 ORDINANCE GRANTING A SPECIAL USE PERMIT TO SHENANDOAH BAPTIST CHURCH TO EXPAND THE EXISTING CHURCH AND SCHOOL FACILITIES LOCATED ON WILLIAMSON ROAD ACROSS FROM BROORSIDE SHOPPING CENTER (TAX MAP NO. 27.18-1-3, 11, 12; 27.18-2- 1, 10, 11, 17, 18, 19), HOLLINS MAGISTERIAL DIS- TRICT WHEREAS, Shenandoah Baptist Church has filed a petition to expand the existing church and school facilities located on Williamson Road across from Brookside Shopping Center (Tax Map No. 27.18-1-3, 11, 12; 27.18-2-1, 10, 11, 17, 18, 19) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on March 5, 1996 and April 2, 1996 and continued to May 28, 1996; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 27, 1996; the second reading and public hearing on this matter was held on April 23, 1996. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Shenandoah Baptist Church located on Williamson Road across from Brookside Shopping Center (Tax Map No. 27.18-1-3, 11, 12; 27.18- 2-1, 10, 11, 17, 18, 19) in the Hollins Magisterial District to expand the existing church and school facilities is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the ~. _, ~i L following conditions: (1) The site will be developed in substantial conformity with the master plan prepared by Balzer and Associates and dated October 1995; with the exception that no new parking lot entrances shall be constructed along Plymouth Drive. The existing Plymouth Drive entrance may continue to be used and incorporated as part of the master plan. zoning.shenandoah.bap 2 ~rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrut1u~11~~1111~1111111111111111111111111111U11111111111111111111111111111111Uj ~ i ~ ~ ~ ._ ~ AGENDA ITEM NO. V' ~ APPE CE REQUEST ~_ i PUBLIC HEARING ORDINANCE CITIZENS COMIII~NTS SUBJECT: ~ ~ r~_ ~~~ , ~ , ~.- ~ ~ .~ .~= ~: ., -v ~ ~~ ~. , ~ , ~~ C.~ ~ ~,_ . j I would like the Chairman of the Board of Supervisors to recognize me during the ~. meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c __ FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED __ BELOW: __ ^ Each s Baker will be iven between three to five minutes to comment P speaking as an individual or representative. The Chairman will whethe - decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ~ __ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. __ ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments _ with the clerk. _ c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c c _ . PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - _ - - - _ c - mI11111111111NIIIIIiIIIl111NII1111111111111111111N11N111111111111111111111111111111111i11Nif111111111N11111111111111111111~ j~~~~~1~~~~~~~~~~~~~~l~~lllllllllllllllllllllilllllllllilillllllllllllllllllllllllllllllllillllllllllllllilllllllllllllllllllllll~ - AGENDA ITEM NO. ~'- '~ - - - - - _ _ _ - APPE CE REQUEST _ _ _ _ _ ' _ PUBLIC HEARING ORDINANCE CITIZENS COMII~NTS - - _, - - _ -_ CT7~~K < r - V V i/~FJCT. ~ ~!(~~tri 1. 4- ~~ J l ~` ~ p - _- _ ` - - = I would like the Chairman of the Board of Supervisors to recognize me during the ' meeting on the above matter so that I may comment. _ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS _ c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will - decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. - ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. - ^ Speakers are requested to leave any written statements and/or comments - c vnth the clerk. - ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. - PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - - - - - __ _ .. - - -- - - - _, _ - - - - NAME '~ ~` a . - ~~ - - - - - - ,- , , - ADDRESS JrlG~~c ~"~~ fry ~~_` ._ - - - - - ., _~~ - - PHONE " )~ ~ . ~~~i~` ,~ __. - c fiiiiiiiiiii~iniiiiiii»iliiiiiiiiiiiiiiiiiiiiiiiirriiiiiiliiiif~iiiiiiiiiiiiiiiii~ii~~f~ti~m~iimiiitiitnniiiiiiiiiliiiii~ W~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~f~~~11~~~11~~~~~~11111111111111111111111111111111111111111111111111111111111111illlllllllllllill~jj - AGENDA ITEM NO. I~'- ~ - _ APPE CE REQUEST __ _ ~_ PUBLIC HEARING o~ ORDINANCE / CTTT7.F.NC [`,Q~j~j'rS SUBJECT I would like the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. - WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c c - decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority o the Board to do otherwise. = _ ~= ^ Speaker will be limited to a presentation of their oint of view only. Questions of clarification ma be entertained b the Y y airman. _ ^ All comments must be directed to the Board. Debate between a recognized _ speaker and audience members is not allowed. c ^ Both speakers and the audience will exercise courtesy at all times. = _ ^ Speakers are requested to leave any written statements and/or comments = with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - c _ - -- - - - ~ - - _ _ NAME dy! (,,~ .~-~ _- ADDRESS~~f ,~y~ C~ - - PHONE ~~~ - ~ ~~ ~ -~~ - _ _. , _ - ~ ~ mIIIIIiIliliillllli111i11tilHlllllllillilllllllllllllf IIIIIIIIItIIII11111111111111111111111Niillfni1111111111111111111111111~ PETITIONER: INDUSTRIAL DEVELOPMENT AUTHORITY (TRENT DEVELOPMENT) CASE NUMBER: 15-5/96 u~ Planning Commission Hearing Date: May 7, 1996 Board of Supervisors Hearing Date: May 28, 1996 A. REQUEST Petition of Industrial Development Authority (Trent Development) to rezone 5.0 acres from R-3 to C-1 to allow commercial uses, located at the terminus of Burlington Drive adjacent to Friendship Manor, Hollins Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission inquired about using Peters Creek Road as an access and road improvements. Mr. Harrington commented as follows: if Burlington Drive is not used, the applicant would need to obtain an easement from the adjoining property owner to access Peters Creek Road and Roanoke County will require curb and gutter if a new access road is constructed. D. PROFFERED CONDITIONS 1) If the five acre tract is developed in conjunction with adjoining commercial property which has access onto Peters Creek Road (using the Alpine Road curb cut), no improvements will be required to Burlington Drive and Burlington Drive could be used as a secondary access. 2) If property is developed without access to Peters Creek Road, then improvements to Burlington Drive shall be required as specified by VDOT and the Roanoke County Department of Engineering and shall be designed to be completed prior to the issuance of a certificate of occupancy for the first phase of any commercial development on the site. E. COMMISSION ACTION(S) Mr. Witt moved to recommend approval of the petition with the proffered condition. The motion failed to carry with the following roll call vote: AYES: Witt NAYS: Hooker, Robinson, Thomason ABSENT: Ross Mr. Witt pointed out that a lot of multifamily residential land is being lost to commercial/industrial development and consideration needs to be given to retaining some R-3 land for apartments. Mr. Thomason concurred. F. DISSENTING PERSPECTIVE Ms. Hooker expressed concern with using Burlington Drive even as a secondary access for commercial use. She said she could not support the motion. Mr. Robinson reluctantly agreed with Ms. Hooker and said that any improvements made to Burlington Drive could offset any impact on the existing residences. G. ATTACHMENTS: Concept Plan Vicinity Map _ Staff Report _ Other Terrance arringto , ecreta Roanoke County Planning Commission • ~/ t' V STAFF REPORT PART I PETITION: Trent Development Co. FILE NO.: 15-5/96 PREPARED BY: T. Harrington DATE PREPARED: May 1, 1996 A. EXECUTIVE SUMMARY This is an R3 to C1 rezoning request submitted by the IDA of Roanoke County on behalf of the property owner, Trent Development. Significant issues associated with- this request are the rezoning request's incompatibility with the Comprehensive Plan, and the property's inadequate access as it relates to the design and capacity of Burlington Dr. B. DESCRIPTION 1. This is a rezoning petition of the Industrial Development Authority (IDA) of Roanoke County. The petition, filed on behalf of Trent Development Company, requests that a 5.0 acre parcel of land located at the terminus of • Burlington Drive, in the Hollins Magisterial District be rezoned from R3 to C1 to allow the commercial development of the property. No specific use of the property is proposed at this time. C. APPLICABLE REGULATIONS 1. R3 is amulti-family zoning district that allows a variety of residential use types at a maximum density of 12 dwelling units per acre. C1 is an office commercial district that allows a wide variety of residential, civic, and commercial use types. (See Section 30-53 for complete listing of uses permitted by right and special use.) 2. Site Plan approval will be required prior to the commercial development of this site. A VDOT commercial entrance permit will be required. • Current access to the site is limited to the terminus of Burlington Drive. Burlington Drive is a short, sub-standard state secondary route with a pavement width of 14 feet. There is no cul-de-sac or public turnaround area at the end of Burlington. Land uses on Burlington are varied. Several small office-type businesses are located at the intersection of Burlington and Airport. These businesses are zoned C1 The remaining properties on Burlington are developed as several single family homes. These properties • are zoned R3. B. ANALYSIS OF PROPOSED DEVELOPMENT Because no specific use for the property is proposed, a detailed analysis of the development is not possible. Given the location of this property vis-a- vis other large adjacent vacant tracts, it is possible that this property would develop in conjunction with these tracts. Public water and sewer are available to most of the property. However, public sewer may not be available to the southeastern corner of the property due to the terrain of the site. PART I I A. ANALYSIS OF EXISTING CONDITIONS 1. The site is generally characterized by rolling topography. Vegetation on the site is varied, with a mixture of grassland and wooded areas. 2. No dwelling units or other structures are on the property. 3. The surrounding neighborhood is generally characterized by large parcels of vacant land. The property is bordered on three sides by vacant land zoned R3 or C1. A single family house on Burlington, also shares a common property line with this parcel. V - The Fire and Rescue Department has advised that rezoning of this property will not impact the ability of the Department to provide fire and rescue services within established standards. 2 File No.: • C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN This property is designated Development in the Comprehensive Plan. This designation establishes areas of the County where the bulk of new residential development should occur. A variety of housing types and densities are encouraged to locate within Development areas. Office type uses are not encouraged to locate within Development areas, except as part of a larger planned unit development. PART III This property is a 5.0 acre tract targeted by the IDA as suitable for commercial development. No justification has been submitted other than the commercial zoning of this property would allow the property to be marketed in association with the adjacent C1 parcel that fronts on Peters Creek Road. A letter supporting the joint development of this tract has been received by the staff and has been attached to this report. Burlington Drive, due to its inadequate width, and condition is not suitable for levels of traffic associated with a five acre or larger commercial development. In evaluating the suitability of this site for commercial development, the Commission should also consider the site's suitability for residential development, including the types of multifamily development allowed in R3 and R4 districts. Roanoke County does not have a large inventory of vacant R3 and R4 properties. Successive rezoning of multifamily tracts to commercial or industrial designations will result in Roanoke County not being able to provide a suitable inventory of land for this important housing type. Commercial zoning/development of this property should not be considered unless the applicant proffers in writing that either: 1. Burlington Drive shall not be used for vehicle access to the site. or, 2. The developer shall fund and make improvements to Burlington Drive from Airport Road to its terminious at the property. These improvements shall be as specified by VDOT and.the Roanoke County Department of Engineering, and shall be designed to be completed prior to the issuance of a certificate of occupancy for the first phase of any commercial development on the site. 3 File No.: • WOODS, ROGERS & H[AZLEGROVE Attorneys nt Lazu James F. Douthat 540 983-7662 INTERNET: douthat@woodsrogers.com May 1, 1996 -"~ U Terrance Harrington, Director of Planning County of Roanoke P.O. Box 29800 Roanoke, VA 24018-0798 1/~'~ In Re: Industrial Development Authority (Trent Development) Dear Mr. Harrington: I am in receipt of the April 26, 1996, notice of the petition of the Industrial Development Authority (Trent Development) to rezone 5.0 acres located at the terminus of Burlington Drive from R-3 to C-1 Commercial. I will be unable to attend the public hearings before the Planning Commission on May 7, 1996, or the Board of Supervisors May 28, 1996. As an adjacent land owner I support the proposed C-1 Commercial Zoning for the Trent property as consistent with surrounding property and reflective of development in the area. The zoning will also allow the Trent property to be marketed with my adjacent property as a 17 acre commercial site fronting on Peters Creek Road, serviced by Burlington Drive and containing all utilities necessary for development. The favorable consideration of the pending petition of the Industrial Development Authority on behalf of the Trent Development property by the rianning Commission and the Board of Supervisors of Roanoke County will be greatly appreciated.. Ver-~r~~uly your; ~' _ ~ ~ - _. ~~ JAMES F. DOUTHAT • JFD:sg cc: Timothy W. Gubala Director of Economic Development M#333768 P. O. Box 1-1135 ; Roanoke, Virginia 2-1038--4125 10 South Jefferson Street, Suite 1=400 / Roanoke, Virginia 2-4011 5-40 953-7600 / S00 552--4529 / Fax 5.40 983-7711 Uiternet - mail~~~ •oodsrogers.com Ofir«'~ aho in Gu~rluttr~~ ille and Paimi!!e, Virginia and 4ti'a~l~in~ton, D. C. • • COUNTY OF ROANOKE DEPT. OF PLANNING AND ZON}NG 3738 6rambletcn Ave. S'.'.' P.O. box 2°800 Roanoke, VA 24018 (703) 772-2008 FAX (703) 772-2030 Fcr sta;f use only V '°~ '~a:f ~,e _i ~d:J ~/j i / ~J ~/ ~-eive~j ')y. ~~ ---~ ;,facards issued: oOS dare: Case Number: J / ,~ ~ :.:.:.:.:.:.:.:.:.:.:.:.:.:........... °'~°~°F~PP~'~~'~t ~~ Check type of application filed (check all that apply}: ~ REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: Industrial Development authority o= Roano'.<e County Phone: (~04) 77!:- 1197 Address: P.O. Bo:c 20068, 1919 Electric Rd. , Roano':: V:~ Zip Code: 24018 hone: i ' ~ . Owner s name: See attached sheet Zip Code: Address: Locatio f pr erty: ~ J t" Tax N ap Number: See attached sheet ~ '-' isterial District: / See attached sheets a tae s ~ ~ • Community Planning Area: Size of p~ (s): xisting Zoning: See attached sheets ~ (See i acres Existing Land Use: See attached sheets attachment~,ft. _:~ :~_°: `:_ ° f~`' €~ .••l•~ ~~ Proposed Zoning: See attached sheets -t ~ ror Staff Use o~ry Proposed Land Use: See attached sheets ~ .< /' Use Type: Does the parcel meet the minimum lot area, widti:, and frontage r=quiren~ents of the requested district? YES NO IF NO, A VARIANCE IS REOUIR~D F1RST. Does the parcel meet the minimum criteria for th= r=quested Use Type? YES NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffere~ •:~ith t;~is requ__=st? YES NO ..:.•~~..:....•. • ....•~...........•• .......:.....•:...:.~~~~~... f~ . . Variance of Section(s) of t`e Roanc'te County Zoning Ordinance in order to: Is the application complete? Please check if enclcsed. APPLICATION bVILL NOT BE ACCEPTED IF AIVY OF THESE ITEMS ARE MISSING OR INCOMPL~E. ws v `' Consultation Application Justification ws v t~ s v 8 1 /2" x 1 1 ' cone; :.t plan Application fee „T Metes and bounds descripticn ~ Proffers, if applicable ~?>: Vlater and se•r~er application Adjoining property owners l hereby certify that / am either the owner of the ;,roperty or the ov~ner's agent or contract purchaser and am acting with the knowledge~d c'-o-ns~en/t~of tf a or~ner. Owner's Signature: •'~~Gd ~'~ `-'I ~ ~~ Edward A. Nate, Counse naustria uavelu [T1C1 ~ n ::~ ice, of Roanoke County, Virginia J _~ ' ` '~ SITE EVALUATION CRITERIA SITE NAME TAX i~1AP # MAGISTERIAL DISTRICT Trent Development 27.13-5~-~ Hollins SITE LOCATION End of Burlington Drive, adjacent to Friendship Manor Lakeview Property SITE SIZE 5.00 ' EXISTING LAND USE Vacant EXISTING ZONING R 3 PROPOSED ZONING C 1 COMPREHENSIVE PLAN DESIGNATION Development WATER SERVICE 8-inch water service through site SEWER SERVICE Existing 10-inch sewer service in area to be upgraded as part of County FY1995-96 CIP ROAD ACCESS Frontage on Burlington Drive ECONOMIC DEVELOPMENT STRATEGY COMMENTS 1992-94 Strategy calls for recognition and zoning of office sites as an implementation goal for the finance, insurance, real estate economic sector ECONOMIC DEVELOPMENT RATIONALE FOR REZONING Adjustment of zoning district lines to create large marketable commercial office site in Peters Creek Road corridor (in conjunction with ~r ' Douthat). PLANNING COMIvIITTEE/IDA SUBCO~~IITTEE COMMENTS RECOMMENDATION 4 ' ~ ~iiMOUN \ ~~~eo~.xaF~ir~~~,.j~~°r '~o ~ a° Site n3IDe: 1 / ,,..~ Lc1E 1~ ~~ do ~~ a~', -~ az ~p ag4~ ,~ Peters Creek Corridor > Off, o J ~ \ F/ ~o O ? ~ -+~ •.~ ~~ pwIGHT,~ e- t,rc-av~~ 9 ~' 4 115 X~~(~i1S~I'rent d NIL.I_$~r -~ ~~. NpRiN/I Cry i . "~Ye~s : ? ~~7 1 S/T C_ 1p"?'7Hr oMC~ F •°a et-.r 11 NCR ;4 r' `? ~ c,, I ~ oe1 _: e . '•,, , Ise ~ •• ~} 7 ,,~ Ie ~ Is \\ ~ \\O ~\ • z1 ! zo r ~ \ \ \ \ ~ \ "' '• • 11 '9 \ < ~.t i y 29.1 ~: ~O~ `,\S? \• 16 ~' ~t'= s M- i t`C + ~2 ZY 25 N r ~\ 73\ ' •• "\ ~~ ~ ~• ~ 4 ~ 292 ~° ~ \ •'\ O6' \v. \ at ~ s• • , a \ \58y \ \ / \ \ }~ rr)r \ 32 ~+ •4c r~.~+ ~~'1.~~ s.... _ e p\ 9 .-_ • 3 ~?c \\ \\ \\ \ \\ \2 ` • x\ ./ \ \ \ \ \ `~~ Y . \ \ \ ,, \ \ G~ ~ . \ \ \ \ \ \ \ \ \\ \\ \\ \\ 4 \\ \\ \\ r\ \\ P .I• 9 \ \ \ \ \ \ \\ \ \\ \ y - \ \ \ ~ \ \ \ ~ \ \ \ \ 2 ~p~ ~ \ \ \ o~. \ \ \ e°`~\~i`s~ \ \ \ ,.. Tax N1ap Numbers: Request: I D A /TRENT D E V E L O P M E N 27.13-5-5 - Rc~~xRCx3x~c~xlx x x x x x x~•~~ x--- -- - x~jxy~x~C ~ Rezone R-3 to C-1 5.00 ~"" IN RE: INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY PROFFERS The undersigned, Applicant and Property Owners, hereby voluntarily proffer the following conditions relative to the rezoning of the subject property from R-3 to C-2. 1. If the subject property is developed without an access to Peters Creek Road through the adjoining property, then the developer or owner of the subject property `vill improve Burlington Drive to meet standards established by Roanoke County and the Virginia Department of Transportation. 2. If the subject property is developed with access through the adjoining property to Peters Creek Road at the Alpine Road median cut, then Burlington Road will not have to be improved to VDOT standards. Hal Trent Bill Branch, Chairman, Industrial Development Authority of Roanoke County ~.-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 28, 1996 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 5.0-ACRE TRACT OF REAL ESTATE LOCATED AT THE TERMINUS OF BURLINGTON DRIVE ADJACENT TO FRIENDSHIP MANOR (TAX MAP NO. 27.13-5-5) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-3 TO THE ZONING CLASSIFICATION OF C-1 WITH CONDITIONS UPON THE APPLICATION OF INDUSTRIAL DEVELOPMENT AIITHORITY OF ROANORE COUNTY (TRENT DEVELOPMENT) WHEREAS, the first reading of this ordinance was held on April 23, 1996, and the second reading and public hearing were held May 28, 1996; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 7, 1996; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 5.0 acres, as described herein, and located at the terminus of Burlington Drive adjacent to Friendship Manor, Tax Map Number 27.13-5-5) in the Hollins Magisterial District, is hereby changed from the zoning classification of R-3, Medium Density Mutli-Family Residential District, to the zoning classification of C-1, Office District. 2. That this action is taken upon the application of the Industrial Development Authority of Roanoke County (Trent Development). 1 ~r ~J 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) If the five acre tract is developed in conjunction with adjoining commercial property which has access onto Peters Creek Road (using the Alpine Road curb cut), no improvements will be required to Burlington Drive and Burlington Drive could be used as a secondary access. (2) If property is developed without access to Peters Creek Road, then improvements to Burlington Drive shall be required as specified by VDOT and the Roanoke County Department of Engineering and shall be designed to be completed prior to the issuance of a certificate of occupancy for the first phase of any commercial development on the site. 4. That said real estate is more fully described as follows: All that certain lot, piece or parcel of land, located in the County of Roanoke, Virginia, containing 5.0 acres according to plat of survey dated October 31, 1980, by Raymond C. Weeks, and according to which said property is more particularly described as follows: BEGINNING at a concrete monument at the southwesterly corner of Lot 20 as shown on the map of R. E. Dillard Farm, made by C. B. Malcolm, SCE, dated June 18, 1937, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 2, Page 106; thence N. 26 deg. 02' W. 352.94 feet to an iron pin; thence N. 63 deg. 58' E. 700.0 feet to an iron pin; thence S. 26 deg. 02' E. 271.54 feet to an iron pin; thence S. 57 deg. 52' W. 234.66 feet to an iron pin; thence S. 57 deg. 04' W. 470.08 feet to the Place of Beginning, and being the southerly portion of Lots 14, 15, 16, 17, 18, 19, and 20, according to the above described map of the R. E. Dillard Farm. 5. That this ordinance shall be in full force and effect 2 ~~ thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. zoning.trent 3 May 28, 1996 375 ' 0-052896-17 Mr. Harrington advised that this request would rezone 88.53 acres from AG-3 to PCD, planned commercial development, to allow commercial and recreational uses. The petitioner is proposing to develop a conference/meeting facility to be marketed for corporate retreats and training sessions. Part of the concept is outdoor recreation, including canoeing, fishing, riding, shooting and hiking. The proposal would protect the agricultural and forestry land and is not visible from the Blue Ridge Parkway. Mr. Harrington reported that the site plan and the complete notebook."Virginia's Mountain Country" (filed with the Board packet) would be considered proffered conditions for the project. In response to questions from the Board members, Mr. Harrington advised that the entrance road must be at least 15 feet wide and should be 18 feet for two-way traffic, that there are no plans for water and sewer and that there would be no signage except for directional signs. There were no citizens present to speak on this issue. Supervisor Nickens moved to adopt the ordinance with the conditions as outlined in the book, "Virginia's Mountain County° filed with the Board packet. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 376 May 28, 1996 ORDINANCE Q528.96-17 TO CHANGE THE ZONING CLASSIFICATION OF A 88.53-ACRE TRACT OF REAL ESTATE LOCATED ON THE EAST SIDE OF THE BLUE RIDGE PARKWAY AT THE NORTH SIDE OF PARKWAY BRIDGE OVER ROANORE RIVER AT NIAGARA DAM (TAB MAP NO. 71.00-1-1) IN THE VINTON MAGISTERIAL DISTRICT FROM TAE ZONING CLASSIFICATION OF AG-3 TO THE ZONING CLASSIFICATION OF PCD WITH CONDITIONS UPON THE APPLICATION OF THE INDIISTRIAL DEVELOPMENT AIITHORITY OF ROANORE COUNTY (AL HAMMOND) WHEREAS, the first reading of this ordinance was held on March 26, 1996, and the second reading and public hearing were held May 28, 1996; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 7, 1996; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: -' 1. That the zoning classification of a certain tract of real estate containing 88.53 acres, as described herein, and located on the east side of the Blue Ridge Parkway at the north side of the parkway bridge over the Roanoke River at Niagara Dam, (Tax Map Number 71.00-1-1) in the Vinton Magisterial District, is hereby changed from the zoning classification of AG-3, Agriculture/Rural Preserve District, to the zoning classification of PCD, Planned Commercial Development District. 2. That this action is taken upon the application of the Industrial Development Authority of Roanoke County (A1 Hammond). 3. That the owner of the property, Al Hammond has voluntarily proffered in writing conditions which are made a part hereof and incorporated herein by reference and which are set out in detail in the attached Exhibit A (filed in the Board of Supervisors agenda packet) entitled "A Rezoning Application: Planning and Design Documents for Virginia Mountain Country Center, Planned Commercial Development, County of Roanoke, Virginia, A. B. Hammond, Owner & Developer, Hill. Studio, P.C. Planner & Landscape Architect, dated May 7, 1996," which May 28, 1996 _ conditions the Board of Supervisors of Roanoke County, Virginia, hereby accepts. 4. That said real estate is more fully described as follows: BEGINNING at McDonald's corner large old white oak, thence with his line S. 83 deg. E. 1219 feet to a corner post, N. 29 deg. E. 126 feet to a corner post, N. 79 deg. 45' E. 825 feet to a large corner locust fence post in a branch, thence with Lot No. 1 crossing said branch several times S. 53 deg. E. 184 feet to a persimmon on the north bank of the branch, S. 9 deg. E. 362 feet to an iron rod, S. 86 deg. W. 1124 feet to an iron rod, S. 28 deg. 30 W. 538 feet to the west bar post, thence along a fence S. 78 deg. 30' E. 945 feet to a point 3 feet south of a large white oak, thence along a road N. 50 deg. E. 40 feet, N. 20 deg. 30' E. 400 feet, N. 57 deg. 30' E. 117 feet, N. 75 deg. 30' E. 67 feet to °B," thence off from road S. 72 deg. 30' E. 29 feet to a.locust, S. 3 deg. 45' W. 226 feet to a rum about 12 feet east of a spring, S. 28 deg. W. 114 feet to a poplar, S. 7 deg. 45' W. At 385 feet passing a poplar, in all 398.5 feet to a stone in Tinsley's line, . thence with the line N. 48 deg. 30' W. 316 feet to .a - ___. stone, S. 4 deg. E. 1741 feet to the center of the Virginia Railroad, thence along the center of the railroad (distant 50 feet southwardly from the boundary line of the James land), N. 86 deg. 24' W. 194 feet, N. 78 deg. 30' W. 200 feet, N. 70 deg. 30' W. 200 feet, N. 64 deg. 16' W. 200 feet, N. 63 deg. W. 1700 feet, N. 68 deg. W. 200 feet, N. 75 deg. 31' W. 130 feet, N. 83 deg. 29' W. 156 feet, thence off and up Rough Branch as it meanders N. 27 deg. E. 156 feet, N. 6 deg. W. 96 feet, N. 39 deg. E. 148 feet, N. 27 deg. 15' E. 137 feet, N. 41 deg.30' E. 60 feet, N. 1 deg. 15' W. 127 feet, N. 47 deg. 30' E. 94 feet, N.62 deg. 30' E. 89 feet, N. 1 deg. W. 50 feet, N. 34 deg. 30' W. 144 feet, N. 4 deg. W. 117 feet, N. 42 deg. 30' E. 210 feet, N. 5 deg. 30' E. 105 feet, N. 57 deg. E. 75 feet, N. 11 deg. 45' E. 145 feet, N. 29 deg. 30' E. 143 feet, thence off N. 80 deg. E. 148 feet to the Beginning containing 109.03 acres. The metes and bounds here given include a portion of the Virginia Railroad right-of-way, which is not included in the area given of 109.03 acres, which is net area exclusive of the railroad. LESS, however, a tract containing 20.5 acres, more or less, described as follows: ~--/~ May 28,1996 BEGINNING at a point in the line of McDonald; thence - with new lines: (i) S. 47 deg. 42' 30" W. 539.76 feet; (2) S. 8 deg. 37' 30" W. 1079.73 feet; (3) S. 46 deg. 49' 45" E, 552.1 feet; and (4) S. 20 deg. 55' 45" W. 99.62 feet to a point in the north right-of-way line of the Virginia Railway Company, and with the same: (1) N. 62 deg. 26' W. 540.76 feet; (2) N. 65 deg. 25' 00" W. 255.57 feet; {3) N. 78 deg. 20' 00" W. 318.12 feet crossing Parkway centerline at 191.12 feet at Sta. 465+69.7 and (4) N. 4 deg. 59' 00" E. 10.0 feet to a corner in the line of Appalachian Electric Power Company, and with the same: (1) N. 40 deg. 58' 15" E. 69.93 feet; (2) N. 6 deg. 03' 00" E. 164.3 feet (3) N. 51 deg. 32' 00" E. 129.3 feet; and (4) N. 7 deg. 13' 00" W. 80.0 feet to a corner in the line of the Heirs of W. H. Muse, Jr., deceased, and with the same: (1) S. 88 deg. 17' 00" E. 50.71 feet; (2) N. 41 deg. 34' 00" E. 60.0 feet; (3) n. 1 deg. il' 00" W. 127.0 feet; (4) N. 47 deg. 34' 00" E. 94.0 feet; (5) N. 62 deg. 34' 00" E. 89.0 feet to a point in or near said centerline at or near sta."45980; (6) N. 0 deg. 56' 00" W. 50.0 feet; (7) N. 34 deg. 26' 00" W. 144.0 feet; (8) N. 3 deg. 56' 00" W. 117.0 feet; (9) N. 42 deg. 34' 00" E. 210.0-- ". feet; (10) N. 5 deg 34' 00" E. 105.0 feet; (11) N. 57 deg. 04' 00" E. 75.0 feet; (12) N. 11 deg. 49' 00" E. 145.0 feet; (13) N. 29 deg. 34' 00" E. 143.0 feet; and (14 ) N. 80 deg. 04' 00" E. 148. 0 feet to a corner in said line of McDonald and with the same S. 82 deg. 46' 00" E. (Ahead) - S. 82 deg. 41' 45" E. (Back) 460.05 feet to the Beginning, crossing said centerline at 61.05 feet at sta. 449+61. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Nickens to adopt the ordinance with Conditions described above which are filed with the Board of Supervisors agenda packet, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None a ! ~ ;. r' `AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 28, 1996 ORDINANCE 052896-17 TO CHANGE THE ZONING CLASSIFICATION OF A 88.53-ACRE TRACT OF REAL ESTATE LOCATED ON THE EAST SIDE OF THE BLUE RIDGE PARKWAY AT THE NORTH SIDE OF PARKWAY BRIDGE OVER ROANORE RIVER AT NIAGARA DAM (TAX MAP NO. 71.00-1-1) IN THE VINTON MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF AG- 3 TO THE ZONING CLASSIFICATION OF PCD WITH CONDITIONS UPON THE APPLICATION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANORE COUNTY (AL HAMMOND) WHEREAS, the first reading of this ordinance was held on March 26, 1996, and the second reading and public hearing were held May 28, 1996; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 7, 1996; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 88.53 acres, as described herein, and located on the east side of the Blue Ridge Parkway at the north side of the parkway bridge over the Roanoke River at Niagara Dam, (Tax Map Number 71.00-1-1) in the Vinton Magisterial District, is hereby changed from the zoning classification of AG-3, Agriculture/Rural Preserve District, to the zoning classification of PCD, Planned Commercial Development District. 2. That this action is taken upon the application of the 1 Industrial Development Authority of Roanoke County (Al Hanunond). 3. That the owner of the property, Al Hammond has voluntarily proffered in writing conditions which are made a part hereof and incorporated herein by reference and which are set out in detail in the attached Exhibit A (filed in the Board of Supervisors agenda packet) entitled "A Rezoning Application: Planning and Design Documents for Virginia Mountain Country Center, Planned Commercial Development, County of Roanoke, Virginia, A. B. Hammond, Owner & Developer, Hill Studio, P.C. Planner & Landscape Architect, dated May 7, 1996," which conditions the Board of Supervisors of Roanoke County, Virginia, hereby accepts. 4. That said real estate is more fully described as follows: BEGINNING at McDonald's corner large old white oak, thence with his line S. 83 deg. E. 1219 feet to a corner post, N. 29 deg. E. 126 feet to a corner post, N. 79 deg. 45' E. 825 feet to a large corner locust fence post in a branch, thence with Lot No. 1 crossing said branch several times S. 53 deg. E. 184 feet to a persimmon on the north bank of the branch, S. 9 deg. E. 362 feet to an iron rod, S. 86 deg. W. 1124 feet to an iron rod, S. 28 deg. 30 W. 538 feet to the west bar post, thence along a fence S. 78 deg. 30' E. 945 feet to a point 3 feet south of a large white oak, thence along a road N. 50 deg. E. 40 feet, N. 20 deg. 30' E. 400 feet, N. 57 deg. 30' E. 117 feet, N. 75 deg. 30' E. 67 feet to "B," thence off from road S. 72 deg. 30' E. 29 feet to a locust, S. 3 deg. 45' W. 226 feet to a rum about 12 feet east of a spring, S. 28 deg. W. 114 feet to a poplar, S. 7 deg. 45' W. At 385 feet passing a poplar, in all 398.5 feet to a stone in Tinsley's line, thence with the line N. 48 deg. 30' W. 316 feet to a stone, S. 4 deg. E. 1741 feet to the center of the Virginia Railroad, thence along the center of the railroad (distant 50 feet southwardly from the boundary line of the James land), N. 86 deg. 24' W. 194 feet, N. 78 deg. 30' W. 200 feet, N. 70 deg. 30' W. 200 feet, N. 64 deg. 16' W. 200 feet, N. 63 deg. W. 1700 feet, N. 68 deg. W. 200 feet, N. 75 deg. 31' W. 130 feet, N. 83 deg. 29' W. 156 feet, thence off and up Rough Branch as it meanders N. 27 deg. E. 156 feet, N. 6 deg. W. 96 feet, N. 39 deg. E. 148 feet, N. 27 deg. 15' E. 137 felt, N. 41 deg.30' E. 60 feet, N. 1 deg. 15' W. 127 feet, N. 47 deg. 30' E. 94 feet, N.62 deg. 30' E. 89 feet, N. 1 deg. W. 50 feet, N. 34 deg. 30' 2 W. 144 feet, N. 4 deg. W. 117 feet, N. 42 deg. 30' E. 210 feet, N. 5 deg. 30' E. 105 feet, N. 57 deg. E. 75 feet, N. 11 deg. 45' E. 145 feet, N. 29 deg. 30' E. 143 feet, thence off N. 80 deg. E. 148 feet to the Beginning containing 109.03 acres. The metes and bounds here given include a portion of the Virginia Railroad right-of-way, which is not included in the area given of 109.03 acres, which is net area exclusive of the railroad. LESS, however, a tract containing 20.5 acres, more or less, described as follows: BEGINNING at a point in the line of McDonald; thence with new lines: (1) S. 47 deg. 42' 30" W. 539.76 feet; (2) S. 8 deg. 37' 30" W. 1079.73 feet; (3) S. 46 deg. 49' 45" E. 552.1 feet; and (4) S. 20 deg. 55' 45" W. 99.62 feet to a point in the north right-of-way line of the Virginia Railway Company, and with the same: (1) N. 62 deg. 26' W. 540.76 feet; (2) N. 65 deg. 25' 00" W. 255.57 feet; (3) N. 78 deg. 20' 00" W. 318.12 feet crossing Parkway centerline at 191.12 feet at Sta. 465+69.7 and (4) N. 4 deg. 59' 00" E. 10.0 feet to a corner in the line of Appalachian Electric Power Company, and with the same: (1) N. 40 deg. 58' 15" E. 69.93 feet; (2) N. 6 deg. 03' 00" E. 164.3 feet (3) N. 51 deg. 32' 00" E. 129.3 feet; and (4) N. 7 deg. 13' 00" W. 80.0 feet to a corner in the line of the Heirs of W. H. Muse, Jr., deceased, and with the same: (1) S. 88 deg. 17' 00" E. 50.71 feet; (2) N. 41 deg. 34' 00" E. 60.0 feet; (3) n. 1 deg. 11' 00" W. 127.0 feet; (4) N. 47 deg. 34' 00" E. 94.0 feet; (5) N. 62 deg. 34' 00" E. 89.0 feet to a point in or near said centerline at or near sta. 45980; (6) N. 0 deg. 56' 00" W. 50.0 feet; (7) N. 34 deg. 26' 00" W. 144.0 feet; (8) N. 3 deg. 56' 00" W. 117.0 feet; (9) N. 42 deg. 34' 00" E. 210.0 feet; (10) N. 5 deg 34' 00" E. 105.0 feet; (11) N. 57 deg. 04' 00" E. 75.0 feet; (12) N. 11 deg. 49' 00" E. 145.0 feet; (13) N. 29 deg. 34' 00" E. 143.0 feet; and (14) N. 80 deg. 04' 00" E. 148.0 feet to a corner in said line of McDonald and with the same S. 82 deg. 46' 00" E. (Ahead) - S. 82 deg. 41' 45" E. (Back) 460.05 feet to the Beginning, crossing said centerline at 61.05 feet at sta. 449+61. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Nickens to adopt the ordinance with Conditions described above which are filed with the Board of Supervisors agenda packet, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board cc: File Arnold Covey, Director, Engineering, Development & Inspections Terry Harrington, Director, Planning & Zoning John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 4 '` ' ... ~ ~ ~.t ~1aC~1 . ;~ ~a _':::y A~ •c rFi ~. FFR E ! :.Gc uoe~V ~ ~.,J `•.]/ --~ ~ r„sa ~- - E)i1CN0F~ ~ ' Q~ (~ ~E~PLORE ( t au[r+ PARK NIAGARAI `• / 1 _ l 7P,c' ~~o~^O<h- : rack /' ~~ -__. 1! ~ ~ Site name: ~' ~~ ~ ~ ~~•-~~ Blue Ridge Parkway E~~ Al Hammond property _- c ~ `.:. _ ~ _ `~ `s. Tax Map Numbers: Request: i 1.00-1-1 .Rezone AG-3 to A-V 88.53 - PETITIONER: INDUSTRIAL DEVELOPMENT AUTHORITY (AL HAMMOND) ,/ CASE NUMBER: 14-4/96 ~-- 7 Planning Commission Hearing Date: May 7, 1996 Board of Supervisors Hearing Date: May 28, 1996 A. REQUEST Petition of Industrial Development Authority (AI Hammond) to rezone 88.53 acres from AG-3 to PCD, planned commercial development to allow commercial and recreational uses, located on the east side of the Blue Ridge Parkway at the north side of parkway bridge over Roanoke River at Niagara Dam, Vinton Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION Mr. Robinson noted that the property owner should not lock himself in to a particular manufacturer of log homes. Mr. Harrington responded that at the time of development, he will be looking for general conformance with the size and style proposed by the developer and will accept different manufacturers so long as the designs are comparable to those offered in the proffered conditions. In response to questions from the Commission, the following comments were offered: the site plan as well as the notebook material are proffered conditions; the maximum height of structures needs to be defined; based upon the level of expected use of the interior roads, the narrow width (14-18') does not pose a problem. D. PROFFERED CONDITIONS All submitted material constitute proffered conditions (see attached notebook). E. COMMISSION ACTION(S) Ms. Hooker commented that she is pleased that the property is being proposed for low density use. Mr. Robinson stated that he is excited about this proposal "being in his back yard," noting the visual qualities of the guidelines, maintenance of the rural atmosphere, the Parkway standards being maintained and an excellent point for tourism. He moved to recommend approval of the petition with proffered conditions. The motion carried with the following roll call vote: AYES: Witt, Hooker, Robinson, Thomason NAYS: None ABSENT: Ross F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: Concept Plan Vicinity Map _ Staff Report _ Other Terrance Rarringto , ecreta Roanoke County Planning Commission V- ~ j STAFF REPORT Case Number: 14-4/96 Prepared by: Janet Scheid Applicant: Industrial Development Authority (A1 Hammond) Date: April 2,1996 B. DESCRIPTION This request from the Industrial Development Authority of Roanoke County is to rezone 88.53 acres of land from AG-3, Agricultural to PCD, Planned Commercial Development to develop a conference/meeting facility that will include recreational amenities such as hiking, canoeing, horseback riding, fly fishing and sport shooting. The property is currently owned by Albin Hammond. C. APPLICABLE REGULATIONS 1. Site plan review will be required. 2. Commercial entrance permit will be required. 3. The following Site Development Regulations (Sec. 30-57-3) of the Roanoke County Zoning Ordinance will apply: SITE DEVELOPMENT REGULATIONS Ordinance Requires: Petitioner Proposes: Minimum size: 5 acres Front setback: 30' 88.53 acres 30' Maximum lot coverage: 75~ Public or private streets Maximum height: 45' Utilities: underground less than 75~ Private streets 25' Underground 1 PART I PART II A. ANALYSIS OF EXISTING CONDITIONS V-~f 1. Lot Area - The site is 88.53 acres and is currently part of a farm. 2. Site Description - Approximately one-half of the property is crop land with the remainder in forest land. The crop land consists of alfalfa fields, small grains and game feed patches. The forest land consists of mature oak, pine, poplar and hemlock. The land is gently rolling with some steep forested areas that contain wet weather springs. There are two ponds on the property. 2. Location - The site is located off Hammond Drive, south of Hardy Road (Route 634) in the Vinton Magisterial District. The property is bounded on the north and west by the Blue Ridge Parkway; on the south by the Norfolk and Western Railroad and the Roanoke River; and on the east by the remainder of the Hammond farm property and Explore Park property. Due to topography and dense vegetation the site is not visible from the Blue Ridge Parkway. 3. Buildings/Structures - The property is currently a working farm. There are several barns, sheds and a farm shop on the property. 4. Access - Access to this site is from Hammond Drive - a public, state maintained road. There is no access from the Blue Ridge Parkway. B. ANALYSIS OF PROPOSED DEVELOPMENT 1. Use - The petitioner proposes to develop a conference/meeting facility that will include log cabins and lodges and a fly fishing and sport shooting school. The fishing and shooting school may be managed and operated by Orvis. A small retail operation may also be included to display and sell limited hunting and fishing gear and mountain crafts. Petitioner proposes to market this facility for corporate retreats and training/team building sessions. The first phase of the development plan would include 3 hand hewn log homes approximately 1800 square feet each. These would provide either 3 bedroom cabins or meeting/school/seminar facilities. 2 V- y Phase two of the development plan would include 7 log homes with approximately 1500 square feet each to be used as two. bedroom cabins. 2. Access to Site - Access is from Hammond Drive. This road varies in width from 14 to 18 feet. The Engineering Department has commented that the portions of this road that are less than 18 feet wide are inadequate for two lane traffic. 3. Circulation - The Preliminary Master Plan shows a private road entering the site from Hammond Drive. The private road continues in a northwesterly direction across an existing pasture, approximately parallel to the Blue Ridge Parkway. The road provides access to the area called "The Village" where the cabins are situated. The private road continues in a southerly direction and provides access to the shooting area, fishing pond and amphitheater. Petitioner has proffered that the entrance into the site will be landscaped with a split rail fence. All interior roads will be gravel. These roads will be 15 feet wide with 50 foot rights-of-way and will be ditched and fenced. 4. Traffic Count - Hammond Drive has a traffic count of less than 40 vehicles per day. 5. Public Services - Public water and sewer are not currently available to this site. Public water, from the Town of Vinton, is off-site at Feather Road. Public sewer, also from the Town of Vinton, is off-site at Montgomery Village. 6. Blue Ridge Parkway Issues - As stated earlier this site is not visible from the Parkway. If this proposal goes forward and is developed, with the proffered height limitations of 25 feet, the new structures and buildings would not be visible from the Parkway. The National Park Service has offered the following comments: 1) They are supportive of the petitioners proposal and encourage this type of land use/land conservation along the Parkway border; 2) They are supportive of the petitioner's plans to utilize the "Visual Quality Guidelines" dated October 1993; 3) They do not have any plans, at this point in time, to provide access to this site directly from the Parkway. C. CONFORMANCE AITH COIINTY COMPREHENSIVE PLAN This site is designated Rural Preserve on the Roanoke County Land Use Map. The petitioner's proposed land uses, due to their scale, mass and design are generally consistent with the principles and guidelines of this designation. The proposal will offer a high degree of protection to agricultural and forestry resources while providing stability in rural agricultural land ownership. The 3 L-/ proposal will establish an outdoor recreation area that will permanently preserve valuable and irreplaceable natural resources. PART III STAFF CONCLIISION3 This is a rather unique request. It is the first Planned Commercial District to be reviewed by the staff and Planning Commission. The petition includes commercial and recreational land uses and although it is probably not the "typical" Planned Commercial District, it does seem to be the most appropriate zoning district for this hybrid use. Staff supports the rezoning request. The proposed development will preserve valuable agricultural and forestry lands while having minimum impacts on public services and the Blue Ridge Parkway. PREPARED BY: JANET SCHEID DATE PREPARED: March 28, 1996 4 COUNTY OF ROgNOKE DEPT. OF PLANNING AND ZONING 3738 6rambletcn Avg. S','I P.o. sox z4soo Roanoke, V;. 2018 (703) 772-2068 F.^-.X (703) 772-2030 For sra%% use only ~ y -'a.~ ~ d// / ~ .. '' ~7 z~;.ii a:ion fee: Ir'Cin~.: ca;e: i / , _, :: pf~aeards issued: •' Io05 Case: I (v~l~l Case Number: /~~ ~ j/~~ ~': sI ~ ~~ P ~ ~~ ~~ . . Check type of application filed (check all that apply}: C REZONING O SPECIAL USE []VARIANCE Applicant's name: Industrial Develop~:ent Authority of Roano'_<e County Phone: (~04) 1 ~ o%- Address: P.O. Bos 20068, 1919 Electric Rd., Roanoke, VA Zip Code: 24018 Owner's name: Phone: Address: See attached sheets Zip Code: Location of property: Tax i~iap Number: See attached sheets j ~+Q•--' h ~tiiagisterial District: See attache sheet eets See attached s :~ Community Planning Area: Size of rcel~s): Existing Zoning: -~~ See attached sheets (See ~~,~j acres Existing Land Use: See attached sheets attachment~.ft. `: f:. ':~-`. :;~;;: :_ ~•. .•.~1: f' . .. ~ ~.~ . Proposed Zoning: See attached sheets ~-~ ~~d/// ...............Y......_.., For Sta!'f Use one Proposed Land Use:. See attached sheets use Type: Does the parcel meet the minimum lot area, widt~~, and frontage r=quirements of the requested district? YES NO IF NO, A Vl.RIA,VCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria far t..e requested Use Type? YES NO IF NO, A VARIANCE IS REQUIRED FIRST. . If rezoning request, are conditions being pro~~ere~ ~:~ith this reques~? YES NO :~.:.'.~yy~~~~7 hh .y~ t f' x S of the Roanoke County Zoning Ordinance in order to: Variant., of ection(s) Is the application complete? Please check if enclosed. APPLICATION tiVILL NOT BE ACCEPTED IF A.NY OF THESE !TENS ARE MISSING OR INCOMFLE T E. NS V -r NS V P1~5 V _ . .... Consultation ~ ~ 8 1 /2" x 1 1 ' concept plan Application fee Application => ~letes and bounds description : Proffers, if applicable Justification ~`~`>° V`Jater and sewer application Adjoining property owners l hereby certify that / am either the owner of the property or the o r~ner's agent or contract purchaser and am acting with the knowledge~/~d consent of t!-e oY~ner. , Owner's Signature: .-~`~G!~~ C'~ . Edward A. vaCC, CO1::75e , ndllSCClal L2V~1U, (iiC: ~ "u"""lam: of Roanoke County, Virginia v_ ~~ SITE EVALUATION CRITERIA SITE NAME _ - TAX MAP # MAGISTERIAL DISTRICT Al Hammond 71.00-1-1 Vinton SITE LOCATION East side of Biue Ridge Parkway at north side of Parkway bridge over Roanoke River at Niagara Dam SITE SIZE - 88.53 acres EXISTING LAND USE Vacant-agricultural use EXISTING ZONING AG3 PROPOSED ZONING ~ ~~ COMPREHENSIVE PLAN DESIGNATION Rural Preserve WATER SERVICE Off site at Feather Road, extension feasible SEWER SERVICE Off site at Montgomery Village ROAD ACCESS Entrance approval needed from National Park Service (NPS); existing Hammond Drive serves property. ECONOMIC DEVELOPMENT STRATEGY COMMENTS Not covered ECONOMIC DEVELOPMEN'T' RATIONALE FOR REZONING Identified as prime site by NPSfrom Blue Ride Parkway Visitors Center. Property owner has concept plan that shows development of orientation interpretation center, restaurant, conference and lodging facilities on site. PLANNING COMMITTEE/IDA SUBCO~ ~ TTEE COivIIvIENTS ' RECOMMENDATION 9 ~ ~.. " °MONTCn,MEnY j, NIOGr_! .::;1 ~ v a: 4'yv .:- . °:~ _:: _ ..~~:::::... 1 Srte name: . ~t•IOCq t d C ~ !- F °R,~a., -;~; -•- Blue Ridge Parkway ,.'~4 Ham. ___~'- r116° r;=:{: _,~ q •FOX 9y i_.J + .~ ~~ c~ FIRE ~iy _ E~J - _..,` ., `. ~ •- '-• ,._ / ~ `:. Al Hammond property - IM~a ~ I ' !^`EartOr+a~ O~ E~LORE I t p ~'::. E ~ ~5 autNOFt' ~\ _ PARK i - NIAGARAI j ~~,~9 ~- 1 p l~-i'•`-1 pc O ~ - ' •. • n= ~ - .~+ Rt. S4 ~ it 11ao 71.11 ~. ' C ~~+` i I,.~~ ~ ~.wv Ca..~ - ~ i~nxta ~o = +e,,S ~~}r,`M~ ~_ IAi I~ ` 4 / I~r ~ ~ • ~~ 8``e .~ :~~; . . ~ ~ 3 , --• . / ~~ i/ t/M All - ` ~M~ 11 M AG »>I[ ~~........~ / sz.>,..In aana. n Yee 71.14 • 1~• ' .7'l+iclL7 O ~aC Xl ~ ~ , t sa i ~ ~ ~ •r.7oa. // t \ / // ^ \ \ I 4 Q 1 'J61. C ~L1~4 ~ 7.t1 ~c D --/ / I i \\ ~ \ 3 ~ ~ Y.rpw~ .wvsrw /o~i..• ~.•A~.~ O \\ ~\ RctIrCY i \~ \ - j \ ~ ~ • Gry .r .ts+ [.roil ~ ~~ NO 60LX• b-4 ~as2 Tax Map Numbers: Request: 71.00-1-1 Rezone AG-3 to A-V 88.53 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 28, 1996 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 88.53-ACRE TRACT OF REAL ESTATE LOCATED ON THE EAST SIDE OF THE BLUE RIDGE PARKWAY AT THE NORTH SIDE OF PARKWAY BRIDGE OVER ROANOKE RIVER AT NIAGARA DAM (TAX MAP NO. 71.00-1-1) IN THE VINTON MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF AG-3 TO THE ZONING CLASSIFICATION OF PCD WITH CONDITIONS UPON THE APPLICATION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANORE COUNTY (AL HAMMOND) WHEREAS, the first reading of this ordinance was held on March 26, 1996, and the second reading and public hearing were held May 28, 1996; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 7, 1996; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 88.53 acres, as described herein, and located on the east side of the Blue Ridge Parkway at the north side of the parkway bridge over the Roanoke River at Niagara Dam, (Tax Map Number 71.00-1-1) in the Vinton Magisterial District, is hereby changed from the zoning classification of AG-3, Agriculture/Rural Preserve District, to the zoning classification of PCD, Planned Commercial Development District. 2. That this action is taken upon the application of the Industrial Development Authority of Roanoke County (A1 Hammond). 1 1/ '° L~ 3. That the owner of the property, Al Hammond has voluntarily proffered in writing conditions which are made a part hereof and incorporated herein by reference and which are set out in detail in the attached Exhibit A entitled "A Rezoning Application: Planning and Design Documents for Virginia Mountain Country Center, Planned Commercial Development, County of Roanoke, Virginia, A. B. Hammond, Owner & Developer, Hill Studio, P.C. Planner & Landscape Architect, dated May 7, 1996," which conditions the Board of Supervisors of Roanoke County, Virginia, hereby accepts. 4. That said real estate is more fully described as follows: BEGINNING at McDonald's corner large old white oak, thence with his line S. 83 deg. E. 1219 feet to a corner post, N. 29 deg. E. 126 feet to a corner post, N. 79 deg. 45' E. 825 feet to a large corner locust fence post in a branch, thence with Lot No. 1 crossing said branch several times S. 53 deg. E. 184 feet to a persimmon on the north bank of the branch, S. 9 deg. E. 362 feet to an iron rod, S. 86 deg. W. 1124 feet to an iron rod, S. 28 deg. 30 W. 538 feet to the west bar post, thence along a fence S. 78 deg. 30' E. 945 feet to a point 3 feet south of a large white oak, thence along a road N. 50 deg. E. 40 feet, N. 20 deg. 30' E. 400 feet, N. 57 deg. 30' E. 117 feet, N. 75 deg. 30' E. 67 feet to "B," thence off from road S. 72 deg. 30' E. 29 feet to a locust, S. 3 deg. 45' W. 226 feet to a rum about 12 feet east of a spring, S. 28 deg. W. 114 feet to a poplar, S. 7 deg. 45' W. At 385 feet passing a poplar, in all 398.5 feet to a stone in Tinsley's line, thence with the line N. 48 deg. 30' W. 316 feet to a stone, S. 4 deg. E. 1741 feet to the center of the Virginia Railroad, thence along the center of the railroad (distant 50 feet southwardly from the boundary line of the James land), N. 86 deg. 24' W. 194 feet, N. 78 deg. 30' W. 200 feet, N. 70 deg. 30' W. 200 feet, N. 64 deg. 16' W. 200 feet, N. 63 deg. W. 1700 feet, N. 68 deg. W. 200 feet, N. 75 deg. 31' W. 130 feet, N. 83 deg. 29' W. 156 feet, thence off and up Rough Branch as it meanders N. 27 deg. E. 156 feet, N. 6 deg. W. 96 feet, N. 39 deg. E. 148 feet, N. 27 deg. 15' E. 137 feet, N. 41 deg.30' E. 60 feet, N. 1 deg. 15' W. 127 feet, N. 47 deg. 30' E. 94 feet, N.62 deg. 30' E. 89 feet, N. 1 deg. W. 50 feet, N. 34 deg. 30' W. 144 feet, N. 4 deg. W. 117 feet, N. 42 deg. 30' E. 210 feet, N. 5 deg. 30' E. 105 feet, N. 57 deg. E. 75 feet, N. 11 2 v- y deg. 45' E. 145 feet, N. 29 deg. 30' E. 143 feet, thence off N. 80 deg. E. 148 feet to the Beginning containing 109.03 acres. The metes and bounds here given include a portion of the Virginia Railroad right-of-way, which is not included in the area given of 109.03 acres, which is net area exclusive of the railroad. LESS, however, a tract containing 20.5 acres, more or less, described as follows: BEGINNING at a point in the line of McDonald; thence with new lines: (1) S. 47 deg. 42' 30" W. 539.76 feet; (2) S. 8 deg. 37' 30" W. 1079.73 feet; (3) S. 46 deg. 49' 45" E. 552.1 feet; and (4) S. 20 deg. 55' 45" W. 99.62 feet to a point in the north right-of-way line of the Virginia Railway Company, and with the same: (1) N. 62 deg. 26' W. 540.76 feet; (2) N. 65 deg. 25' 00" W. 255.57 feet; (3) N. 78 deg. 20' 00" W. 318.12 feet crossing Parkway centerline at 191.12 feet at Sta. 465+69.7 and (4) N. 4 deg. 59' 00" E. 10.0 feet to a corner in the line of Appalachian Electric Power Company, and with the same: (1) N. 40 deg. 58' 15" E. 69.93 feet; (2) N. 6 deg. 03' 00" E. 164.3 feet (3) N. 51 deg. 32' 00" E. 129.3 feet; and (4) N. 7 deg. 13' 00" W. 80.0 feet to a corner in the line of the Heirs of W. H. Muse, Jr., deceased, and with the same: (1) S. 88 deg. 17' 00" E. 50.71 feet; (2) N. 41 deg. 34' 00" E. 60.0 feet; (3) n. 1 deg. 11' 00" W. 127.0 feet; (4) N. 47 deg. 34' 00" E. 94.0 feet; (5) N. 62 deg. 34' 00" E. 89.0 feet to a point in or near said centerline at or near sta. 45980; (6) N. 0 deg. 56' 00" W. 50.0 feet; (7) N. 34 deg. 26' 00" W. 144.0 feet; (8) N. 3 deg. 56' 00" W. 117.0 feet; (9) N. 42 deg. 34' 00" E. 210.0 feet; (10) N. 5 deg 34' 00" E. 105.0 feet; (11) N. 57 deg. 04' 00" E. 75.0 feet; (12) N. 11 deg. 49' 00" E. 145.0 feet; (13) N. 29 deg. 34' 00" E. 143.0 feet; and (14) N. 80 deg. 04' 00" E. 148.0 feet to a corner in said line of McDonald and with the same S. 82 deg. 46' 00" E. (Ahead) - S. 82 deg. 41' 45" E. (Back) 460.05 feet to the Beginning, crossing said centerline at 61.05 feet at sta. 449+61. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. zoning.wolfck 3 ~, ~ ,. Virginia's Mountain Country From Our Front Door... One Can See Forever A REZONING APPLICATION: PLANNING AND DESIGN DOCUMENTS FOR VIRGINIA MOUNTAIN COUNTRY CENTER PLANNED COMMERCIAL DEVELOPMENT ~ ~ COUNTY OF ROANOKE, VIRGINIA ROANOKE COUNTY PLANNED COMMERCIAL DEVELOPMENT (PCD) A. B. HAMMOND OWNER & DEVELOPER HILL STUDIO, P.C., • PLANNER & LANDSCAPE ARCHITECT MAY 7, 1996 n U • 0 Z d • Virginia's Mountain Country The beauty of the regions mountains remain one of the most prized jewels of Virginia. Each season Virginians retreat to the Blue Ridge Highlands, a ritual which began with the native inhabitants and is canonized in places with names like Sweet Sulphur Springs, Goshen Pass, Rocky Knob, Thornton Gap, Big Meadows, Sweet Chalybeate, Monterey, and many others. But now, in the genteel, discreet manner unique to Virginia, the secret is out. The Old Dominion welcomes the national and international visitor. While other mountains challenge you to explore them, Virginia's mountains invite you to get acquainted. These foothills of the Appalachians, older than the Rockies and mellowed by a history of rural settlement, encourage the heart to slow, the feet to meander, and time to stand still. Historically, this area was settled by visitors moving north and south along the New River and the Roanoke and Shenandoah Valleys. Today the Skyline Drive, Blue Ridge Parkway, Interstate 81, Route 11 and the Appalachian Trail follow these historic routes. This corridor is easily approached from any direction. One half of the American population within a days drive of Virginia's Mountain Country, a potential audience of 125 million, and it is convenient to the international traveler arriving by air. • Upon arriving in Virginia's Mountain Country, a wealth of delights is available to the visitor. Within an hour and a half drive to either side of the corridors are presidential homes and retreats, Civil War Battlefields, the University of Virginia, Washington and Lee University, Virginia Tech, Virginia Military Institute, James Madison University, the Museum of American Frontier Culture, Natural Chimneys and Virginia's Explore park; there are bountiful State and National Forests, and ski slopes, and opportunities for rock climbing and rappelling, back packing, white water rafting and canoeing; fishing in productive lakes, rivers and streams; hunting with gun, camera, clays; and magnificent limestone caverns. This is the ideal starting point from which national and international visitors can explore the historical, natural, cultural and recreational resources of the area. Virginia's Mountain Country -more than one half of the picturesque Commonwealth of Virginia -see it to believe it. • Virginia's Mountain Ct~untry • encompasses 55 counties in the "old Dominion" and nine in "Wild and Wonderful" West Virginia, all within and hour's drive of the Skyline Drive -Blue Riclge Parkway and National Park corridors. The opportunities to put in action the fly fishing and wing shooting skills learned at The Village of Turkey Run are limitless in Virginia's Mountain Country. There are almost 2 million acres of the Jefferson and George Washington National Forests, acres of lakes, and hundreds of miles of rivers and streams beckoning the expert or beginner. • ~~ ~~~~ D~K t5r7sp8ridrsfl+ CARROU .IARfORO C ~3firutg .7L'aE- ~ Hanway 'Nesvninslm Aberdeen. ~ GAN_ ° ASwNG•FREDEWCr< `~ BALnuORE m` ~~ ~-.~~Or.~tON Cocweys~~Ile~.~ Edge ' ,~ FrE:deriCk ToWSOn^ ~joppPc "~9sr~y~ tt~,' t~ Pikesviller' `r []DundE-II ~~~` ~ Lochearn'~ ~Baltimo~ r~ ~4 Cori mb~a~'o ;Glen Burrn Bethesda '~Sourh Gore ~JIa ~- g ~y f? Silver ~ Annapolis wai+~ MCLeEi~iV Spnng'~' 11 • ~ • F~~Acru~gton ashington , • $et0~ A .. ANNE _ Atexar~clr~a~ ~ ~~~5 ARUNGEt ~em+rto~- _, -MIRE ~e~ wwaldorcclALyERr 35151. Charves ~.* ~~ stlpep~ -~. 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Colonial's r1ioPU ell CITY `.,1at12m~0ur9 'getia+~ ._.F~m.:se`~ Neighl4,~al:ee Y~ C,louces FnYn+CE Petersburg aatNCE sugar •GaK 6611P~L ~~~ EOwaR0 v0t70wAr Ounn001E GEORGE '~P~ ~AD7Te ~ ~1 i ~„1 su5sE= ,SLE OF -~e~ swliarA.* i7 Lu,;Er;auRG mGNr ~ BAUN5+KA Portsmouth ~~ -. yt~ALE>'+8~.'WG Fr3nNlir< - ~~.n 3actar ~ SOVTMAMRTO'1 CSuttolk ~8lrstii3l~ GREENES'+n.lE ~~ a ~~ ~ ttttt~rt~~! • sss~ ~ ,_~ • ALES ~ AMO N ' '- ~~ PA'FF•~P+rI~L: NQRT/'FMPtON ,~,E>~a AAepid~ A _ '>~LF:dON ~+ n ~ ` .„ ~ is ass ~ ~ t Ox.F` ~ PGtiOAr+Cj+1TAS "'( r~ _ Savih :.har#estan ?P ~ wANAwna ~ . L ~~ -. t t aCrOnE [ 5 ~ ' . rte` a>.lAaEa s-a ~ a< t ~aai wa ,~ +~ ri r ~ r} ~a.aGF,; ~ ~ FA+Ett'F ~ ys._ ,ylnoa BiileiGyr ! 'tiiui+~nSDa ~- - 'W3QJU4NG FW,~IGTI ~ ~~~T ~ ~ y 'mow ~ t ~ HfwiittdR HetdS ._ Ray® ~y- ~. '°- 0rsslAt ~~ a- '~ k ~ '. . ~ r`. e7aJe I ""~~ 'N~ii1YY/ ' Slilw't ~ a s7g14g E~S'NFL: • 3. A GENERAL STATEMENT OF PLANNING OBJECTIVES TO BE ACHIEVED BY THE PCD DISTRICT, INCLUDING A DESCRIPTION OF THE CHARACTER OF THE PROPOSED DEVELOPMENT, THE EXISTING AND PROPOSED OWNERSHIP OF THE SITE, THE MARKET FOR WHICH THE DEVELOPMENT IS ORIENTED, AND OBJECTIVES TOWARDS ANY SPECIFIC HUMAN-MADE AND NATURAL CHARACTERISTICS LOCATED ON THE SITE. This project will create opportunities to promote this half of Virginia as a destination and for regional cooperation. One of the goals of this project is to create a good use of the property instead of construction of a 600 home development, to maintain open spaces and view shed protection for the Blue Ridge Parkway and to create a destination unique and complementary to this mountain country and local area. By coordinating activities with a nationally known and well promoted company, this area will be widely considered as a destination. The facilities will be compatible with the Blue Ridge Parkway design standards but will not be visible from the Blue Ridge Parkway. As indicated in Exhibit 1, this property has been under consideration since 1987 as a location for a Visitor Center to service the Blue Ridge Parkway in Virginia. The site was identified as the location for the Visitor Center and passed the environmental impact phase as reported in the National Park Service Record of Decision September 30, 1992. In addition to a Visitor Center used by visitors who are already here, an equal, if not more important goal is to attract additional visitors to the area. This was to be accomplished by coordinating activities of tourism professionals in the mountain half of Virginia with the State's Directors of Tourism and Economic Development. This effort would promote this whole area as a destination to gain a fairer share of the state tourism budget and to have an important base to facilitate its success. This coordinated effort has started and is most important to keep going. The decision has been made to construct a Visitor Center in a manner to complement the Roanoke River Parkway and Explore. This presents the opportunity to concentrate on creating visitor experience to complement the area attractions; to bring visitors to this area; to promote the mountain half of Virginia and its outdoor activities. This will be a seasonal operation conforming to the seasons it is designed to promote and interest. EXHIBIT 1 BACKGROUND This half of Virginia has one thing in common that is unique. It is bisected by what many feel is the most beautiful Valley and Mountain Range in the country. In addition it is blessed by two unique and beautiful parkways-the Skyline and Blue Ridge-approximately 300 miles in distance and the country's first na- tional park. As noted later, our state neighbors to the south get over twice the economic benefit from their half of the Blue Ridge Parkway and their national park as does Virginia. There are 55 counties in Virginia that are all or part within one hour's drive of the Blue Ridge Parkway and Shenandoah National Park corrdior and nine in West Virginia. There are many effective visitor bureaus and economic develop- ment departments in these counties to offer information and a visitor ex- perience to those visiting this area. However, the urgent need is for a base to accumulate, coordinate, disseminate and communicate a reason for visitors to come to Virginia's Mountain Country as adestination-especially for all the ac- tivity to enhance an extended stay-instead of traveling through to destina- tions tothe south and north. They must first have a reason to come here to stop here. This goal was addressed in January 1988 in a memorandum of agreement between the Commonwealth of Virginia, Virginia Department of Transporta- tion, Department of Interior, National Park Service and Federal Highway Ad- ministration whereby a part of the demonstration Project DE0121(801) Public Law 100-17 HR2 April 2,1987, a major visitor center was designated to be part of the New Roanoke River Parkway for the Blue Ridge Parkway. This road is now under construction. It is most important to the economic potential of this half of Virginia to also make a reality of the Visitor Center and in addition a Resource and Operations Center for the Blue Ridge Parkway without further delay. The facts indicate delay is costly in unrealized potential in job creation, tax revenue and a realiza- tion of the visitor and economic potential of one-half of the Commonwealth of Virginia. 4 CrJ d ~ C'' ~ Z • • ~,` ~ ~ 1 ~ ~ k-- ~- ~' ~ \ ~ I , •f ,~ t ~ ~ `1. i~ ~' } r C -• • ~- 1..~ ~ V Z. `\ / ,c ~ ~ fi _._• ~~ v ~ / :~~® _ J Wo dland,~~;~~ r .f~ Woodland / ~~ i 1~~ f ~ ~ ~- ~- ~~ ter. ~, , r'. '~ v ~ ~ j '- ~;.• ~ 1 ~ ~ ~( ; , f ~+' -j. ~ ~ ( ~~ :lgriculturall ' ~ft ( , I I { ~` (\\ ~ ~41r1h Contour Interval: i Fect C -t'~~ ~' ~_~ Il % If.NI 2(Ill ;(N) ~I) Feel ~~ iiirr~~~~ _ , x 1 ~ivin I.um l omplri ' Graphic Scale ~ - i. ,,-~• Existln~ Conditions ,({{~' ..., -- - ~-~., ~ -ginia Mountain County` Center Ct~unl\ rt Roanol.~. \`Ir~inia • J _J ..... ~~ \~\\+.`~.~~~J 1\rq,ll ti~~~>I l~,ft) C '\~clY lale~ ~\fChilCl'Iti - -. ~ ~._ y~ ~~,.,~,.~~\\ „" R her. \I~(,innt. Lan~xapc.~\rchilcct ~'~~ I ; I u'„ I- i~ -- ~~/, ,>ctr~hrr !99-1 i Welcome to the hub of Virginia's Mountain Country, The Village of Turkey Run, a quaint community of hand hewn two and three bedroom log cabins and aschool -meeting -conference lodge , conforming to the authentic design criteria of the adjoining national treasure -the Blue Ridge Parkway. To complement the Village, there are two lakes and contemporary facilities for learning the art of fly fishing and sport shooting; a mile of beautiful river gorge to canoe or fish; walking trails and barn and stable facilities for those who wish to bring their trail horses to take advantage of miles of riding trails. The shooting school, with the latest equipment, offers the opportunity to learn wing shooting or clays under the tutelage of top flight instructors from the nations premier school. Enjoy an authentic wood fired hot tub and special guest privileges to a near by fitness center with an Olympic size indoor pool and two championship golf courses. Virginia's Mountain Country affords individuals the unique opportunity to learn about and experience all the regions great out of doors, excellent skill building sports schools, and enjoy the secrets of the wineries, unique antique shops, educational opportunities -and to just plain have fun. • • . 4. A DESCRIPTION AND ANALYSIS OF EXISTING SITE CONDITIONS, INCLUDING INFORMATION ON TOPOGRAPHY, HISTORIC RESOURCES, NATURAL WATER COURSES, FLOODPLAINS, UNIQUE NATURAL FEATURES, TREE COVER AREAS, KNOWN ARCHEOLOGICAL RESOURCES, ECT. The property was under study by the National Park Service as a potential site for a Visitor Center and was approved as meeting all ecological, archaeological and environmental requirements. The tract is almost equally divided into crop land and forest land. The forest land consists of mature oak, pine, poplar and a unique hemlock stand. The crop land consists of alfalfa fields, small grains and game feed patches. The land is gently rolling with some steep forested areas that contain wet weather springs. There are barns and sheds on the property and a farm shop. • • • `E 12. GENERALIZED STATEMENTS PERTAINING TO ARCHITECTURAL DESIGN PRINCIPALS AND GUIDELINES .SHALL BE SUBMITTED IN SUFFICIENT DETAIL TO PROVIDE INFORMATION ON BUILDING DESIGNS, ORIENTATIONS, STYLES, LIGHTING PLANS, SIGNAGE PLANS, LANDSCAPING, ECT. The hand hewn log lodges incorporated into the Village, while offering every modern convenience, are not a luxury hotel. It is still essentially a farm. The rooms are unique and exceptionally comfortable - even cozy, each furnished with charming country antiques and artifacts. You will not find room service, nor atelevision -unless you request one. Each lodge has a fully equipped eat-in kitchen and great room and a fire place - to be used -that warms you on cool evenings. On warmer evenings, the front porch of your lodge is the perfect place to sit and watch the sunset fade behind the mountains. The bedrooms with mountain crafted quilts and comforters is a perfect end to the day. No alarm clocks please! Mornings at the Village start out with freshly ground coffee, homemade breads and jellies, made from the bounty of our mountain home. The Village is unique in that it's created for the kind of person to whom superficial trappings are old hat, one who yearns for the slower country and farm style living. The accommodations provide a relaxed atmosphere for meeting, study and conferences. The Village, nestled in Virginia's Mountain Country with it's changing seasons, provides the perfect environment for the person who wants a welcome change from marble lobbies and formal atmosphere. At the Village you will visit with wild turkeys, deer, ducks and farm critters. Retail uses are limited to items used in schools such as dry and wet flys. There will be displays of products and services available in the area and promotions of local attractions such as Explore. You will find an atmosphere and environment conducive to thought and learning. Meetings, conferences, training -whether they be sales or production, board of directors or as an escape from them, and a unique way to experience new opportunities for R&R after a productive day. Learn the art of fly fishing -lake, river and stream -and sport shooting -wing and clays -from the countries premier instructors. Top of the line equipment -rods, clothing and outdoor gear -are also available in the Village. Enclosed is a copy of the Visual Quality Standards of the National Park Service. Our development will conform to these standards. DRAFT 'VISUAL QUALITY GUIDELINES For the Encouragement of Sensitive Landscape and Architectural Design on Properties Adjacent to the Blue Ridge Parkway October 12, 1993 • LANDSCAPE DESIGN GUIDELINES • Select driveway surfaces that are consistent in texture and in color to the development access road. Promote the consistency and unity of road surfaces. Avoid the use of light colored, highly-visible concrete driveways and pads. • Preserve the edges of forests, lakes, meadows and other natural features and integrate those features into overall site planning schemes. • Plant new trees, shrubs, ground covers, and grasses that are native to the area. Avoid the introduction of exotic plants. • Plant evergreen screens where necessary to shield unsightly conditions from the Parkway. • Use tree wells, fertilization, pruning and other landscape techniques to help preserve existing trees and to help damaged ones to survive. • Ask the local or state conservation agency to identify the soil t}~pe as that information will assist in the understanding of plants that grow well in certain soils. • • Preserve the character of the natural ridge lines as seen from the Parkway. Restore critical tree lines disrupted by construction. • Restore all disturbed terrain to a natural appearance. • Blend the edges of cuts and fills into the existing contours and avoid unnatural finished contours and unnatural planes. • Slope new slopes in a way that allows the moisture to support stabilizing re- vegetation. Make sure that new landscape plantings are suitable for the type of finished slope retained. • Develop an understanding of Blue Ridge Parkway environment and develop landscape designs that reinforce that environment and compliment the overall natural theme of the Parkway and of the traditional, cultural landscape. • Discourage the use of above-ground planters. • Use fences that are typical to the Parkway corridor. Coordinate the type of fence with its intended use. Consider the slope of the land, the slope of the fenced area, the soil conditions, gate locations, maintenance responsibilities and aesthetics. Use • the established weathered gray colors of the Parkway for the fence rails and posts. Avoid white or colored fences and gates. 1 • Build driveways that are suitable for the property and the house to be constructed. Avoid placing driveways on steep slopes that require awkward and unnatural grading. Design driveways that grade out gracefully with the natural slopes of the property. • Limit the use of•large earth moving equipment in areas where access is difficult. Select the appropriate earth moving equipment for the job at hand. Protect adjacent trees, root mats, drainage ways, and other special environments from construction equipment damage. Delineate the out line of construction access ways and construction sites with adequate flags or markers. • Restore damaged woodland edges where they have been cut back. Consider carefully the natural character and environment of the woods edge and restore damaged edges in a natural way using native plant materials. Enlist the assistance of an arborist or a landscape architect when possible. • Allow no signage that can be seen from the Parkway. 2 SITE PLANNING GUIDELINES • Retain the natural land forms adjacent to and visible from the Parkway. Develop roads and site buildings so that they do minimal disruption to the existing topography. • Respect natural drainage ways. Reshape disturbed swales and drainage channels so that they look and function naturally. Use good engineering practices, but avoid the straight, manmade-ditch look. • Organize cooperative approaches between neighbors in order to develop practical approaches to site drainage. Avoid the tendency to put a straight ditch at the property line. • Install all electric power lines, telephone lines and cable TV lines underground. • Plan developments with road systems that lead to logical buildable sites. Layout roads, utilities, drainage ways and even property lines that encourage structures on the most logical and best building sites. Solicit the assistance of professional landscape architects and engineers for this task. Make an effort to delete types of construction or improvements that do not fit on slopes. 3 ARCHITECTURAL GUIDELINES • Minimize the amount of grading on sloped land by building houses or structures that have an architecture. suitable for hillside locations. • Avoid forcing a "flatland" style of architecture onto sloped land where- it will look awkward. Consider styles of architecture that are adaptable to sloped land. Use building plans that use split levels or that have building shapes that step down. • Locale driveways acid buildutg cutrances, if possible, where the slope of the site allows an easy and single access without requiring awkward grading of expensive retaining walls. • Use roof shapes that relate to the historic tradition of buildings along the Blue Ridge Parkway corridor. • Orient barbecues, air conditioning units, propane tanks, swimming pools and other outdoor recreational gear on the side of the building that is least visible from the Parkway. • Promote the visual consistency of fences for adjacent propenies. Utilize established fence styles, detailing, and color. • Consider the use of traditional building vulumCS wily tltc addition of porches aril sheds. Avoid large single volume buildings. • Use "weathered gray" wood siding on buildings. Stand against the use of white or colored buildings. • Install real wood siding patterns such as board and batten, board on board, clapboard, tongue and groove, and other wood siding patterns and details t.ypicnl to the architecture of the Parkway. Avoid plastic look-a-likes and other synthetic materials. Promote the authentic use of natural materials in architecture. • Use windows with a gray, brown or black frame. Avoid the use of white or shinny aluminum window frames. Restrict the use of mirrored glass. • Utilize outdoor light fixtures that have a concealed light source. Use light poles and fixtures that have a gray, dark bronze, black or natural finish. Use no shinny aluiili11u111, whits ar ~.olored light poles or tixriires. • Use roof materials .that arc; gray, grayish brawn, duck grey, ui~ ~l~ui~cuul i~l colui~. Avoid the use of green, hot browns, red, blue and other high-visibility colors. 4 • Encourage the construction of roofs finished with sustainable materials such as copper, terne, and slate where possible. • Allow metal roofs with factory painted roofs that are in the gray, cliarcoa! gray, acid black range of colors. Stand firm against aluminum or shinny metal roofs and colored roofs ~n houses. Allow the tracliti~nal balvanized or aluminum roof on barn structures where a precedence has been established. • Build chimneys of native stone where possible. Clad prefab chimneys in wood. Use brick only where it can not be seen from the Parkway. Paint wood stove pipe chimneys black, dark gray or grey. Avoid shiny metal fittings. • Plant new trees and shrubs that reinforce the native beauty of the Parkway environment. Consider spring and fall color in the selection of plant materials. • Encourage the use of "weathered gray" wood and stone for the sides of buildings. Discourage the use of brick, stucco, aluminum, vinyl or other synthetic materials. • Plan and build screened, fenced or buffered compounds for the storage of recreational vehicles, motor boats on trailers, and other such auxiliary vehicles conunon to today's modern living. ~''~~~ • ~ ~ e installation of external T.V. and communications antennas. Encourage the installation of antennae in attic spaces. Conceal all satellite antennae from Parl.~vay view. • Discourage the conswction of new "bright brown", varnished, or "new look" log cabins. Encourage the construction of the authentic "weathered gray" log cabin that have a similar appearance, scale and construction of original structures of the Parkway. • Encourage the use of wood shakes and hand split shingles as the most desirable roof. • Encourage the use of textured synthetic shingles of the heavier weights because they most closely resemble the existing textures of the wood shakes used along the Parkway. • Include roof overhangs, porches and other details that relate to the architecture of the region and the Parkway. • Build simple, traditional building shapes and roof configurations. • Consider houses of one story, or a story and a half, as the most desirable. 5 13. SIGNAGE IN THE PROPOSED PCD SHALL BE IN ACCORDANCE WITH THIS ORDINANCE. No signage is being proposed on this site with the exception of directional signs. r~ • b r z d 5. THE PROPOSED CONCEPTUAL LOCATION AND NUMBER OF STRUCTURES WITHIN EACH LAND USE OF THE PROPOSED DEVELOPMENT. A Different Kind of Luxury The hand hewn log lodges incorporated into the Village, while offering every modern convenience, are not a luxury hotel. It is still essentially a farm. The rooms are unique and exceptionally comfortable -even cozy, each furnished with charming country antiques and artifacts. You will not find room service, nor atelevision -unless you request one. Each lodge has a fully equipped eat-in kitchen and great room and a fire place - to be used -that warms you on cool evenings. On warmer evenings, the front porch of your lodge is the perfect place to sit and watch the sunset fade behind the mountains. The bedrooms with mountain crafted quilts and comforters is a perfect end to the day. No alarm clocks please! Mornings at the Village start out with freshly ground coffee, homemade breads and jellies, made from the bounty of our mountain home. The Village is unique in that it's created for the kind of person to whom superficial trappings are old hat, one who yearns for the slower country and farm style living. The accommodations provide a relaxed atmosphere for meeting, study and conferences. The Village, nestled in Virginia's Mountain Country with it's changing seasons, provides the perfect environment for the person who wants a welcome change from marble lobbies and formal atmosphere. At the Village you will visit with wild turkeys, deer, ducks and farm critters. A Different Experience You will find an atmosphere and environment conducive to thought and learning. Meetings, conferences, training -whether they be sales or production, board of directors or as an escape from them, and a unique way to experience new opportunities for R&R after a productive day. Learn the art of fly fishing -lake, river and stream -and sport shooting -wing and clays -from the countries premier instructors. Top of the line equipment -rods, clothing and outdoor gear -are also available in the Village. • i• i• • ----~ ~~ ,._-- 6. THE GROSS SQUARE FOOTAGE. FOR EACH USE TYPE PROPOSED IN THE PCD. The first phase of the project will include 3 hand hewn log homes - 1800 square feet each -produced by Old Virginia Hand Hewn Log Homes, Inc. of Pennington Gap, Virginia. These homes are flexible, providing either 3 bedrooms or meeting/school/seminar areas. These will be followed by the construction of 7 log homes with 1500 square feet each with 2 bedrooms and separate entry and porches. Each log home will have a kitchen area for B & B style breakfast and family usage. If there is demand, an additional 10 cabins will be built in the general vicinity of the original cabins. There are plans for assembly and lodge building and rooms of approximately 20,000 square feet, as demand and opportunities for acquiring or building unique structures materialize. Space will be available in the future for contract food service, banquets and light fare. Original log structures, if available will be used instead of new cabins. The farm will continue as a working farm and all buildings will be renovated to create a safe environment for visitors. There may be a fitness center and other complementary structures. This area perks well and individual septic systems will be used to start. Public sewer and water is located off-site for possible future use. All utilities will be placed along the perimeter of the property and underground service will extend from the pole to the building and woods, roads, etc. will be maintained in a natural state. Maximum height of new structures, buildings and towers will not exceed the height of 45 ft. 31'-10" 'I n yC~f r~ r r z v O O BATH D DRESSING O O ~ N ^~ F AREA I I O x m I n£ I m = a '~ Q ' Z_J L - ~ < O a 3 LIN. O ~ Q % A f. P. an _ I o p ~ ~ m '~ i oy n 2 % xt .gig z is ; I I I RFf. _____-~ II II ^~ ~ I I ~o II xr II x 0 II ° ~ uN. I nI o0 n l I of I NI n I I~ ~ N_ m -;O xA p0 II °- 3 I ° NI I~ 3 II 0 I I II y ~ O= I I I O o 39'- 29'-10" -+j O O BATH D fr ,fny DRESSING AREA O 0 N?p xm ?~ I I n~ I I °~ ~z J $ O o~ L _ ~ m ~+ LIN. O O ~ O ~_ f.P. b o p ~ mm ~ I L O-Di ~ x _ ~o OO Z I A~ • I I I1 I REF. ______ I II II yv ii xA II II I i IIN. nl 00 o I I Oi i '"~ If ° ~v x0 ~O a p~ II I 1 ~ o II II u ~ y IO= ! 0 ~ I I o C M~ V \" r C VI ^~ O 1 W O N Q O ~ ^-5 O l V ~ '-~ ~ O (Jl C (n J' C7 s'~.. U7 C~ C7~-~• < O CD ~ '-^ ~ ~ =. 'D ~ cD r1 ~ ~ ~ ~ O C C7 CD O fl.. ~ O `< ~ ~ ~ O ~ Q. ~ O ~ N cn ~ ~ CD O ~ ~ ~ fl- ~ cD O Oa ~ ~ p ~ nt v tp ~ O cn Q- N ~ O c~ ~ ~ ~ ~ CD p~j ~ '~ ~ O vt Q.. 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Opportunities to explore the bountiful waters of this areas mountain streams, rivers, ponds and lakes and the different fish varieties will be emphasized. Learn about different fly fishing tackle and equipment with the opportunity to purchase the very finest. On site are two ponds, an instruction pavilion, lodges and a mile of river. Nearby there are literally miles of mountain trout waters and lakes. Those just beginning to experience the joys of fly fishing and experts alike will benefit and are welcome. Indoor and outdoor sessions include fly selection and tying, when and how to use the different casts, knot tying, and reading fast and still water. The different methods for lake, river and streams, and different flies -wet and dry-nymphs and streamers for different waters, times and seasons - are taught. Participants will get practical experience at several near-by lakes and mountain trout waters. There are special parent and child and ladies only classes throughout the year. Private and group fly fishing instruction and guided fishing trips can be arranged to some of the finest fishing streams, rivers and lakes in the region. Combine all of this with an unforgettable experience in Virginia's Mountain Country. i Wingshooting Instruction is provided on site by the expert instructors of the world famous ORVIS Shooting School. The singular focus of this school is to teach the upland and waterfowl hunter a proven method for enhancing his or her wingshooting in the field. Using a version of the British Churchill method that has been continuously refined over the many years by the ORVIS Instructional staff. Students are taught to hit targets presented at many different angles and distances. The method is one of utmost simplicity. It is based upon four elements: total concentration on the target, a well fitted shotgun, a proper stance, and a proper gun mount. The effectiveness of this method has been confirmed by the increased hit-to-shot ratios of students after completing the school. Each participant will be given a personal gunfitting by a professional to establish his or her specific measurement requirements. These personal stock measurements can be used as a basis to modify the stocks on currently owned guns or they can be used to order a custom made gun. Participants will have the opportunity to shoot targets from a high tower, try their hand at a quail/grouse walk that simulates birds in the field, and attack crossing and quartering targets of all descriptions. Instruction is individualized with never more than 3 students per instructor. All targets and ammunition are provided along with eye and ear protection. Participants may choose to use an ORVIS custom shotgun or bring their own gun. Because of the unique nature and surroundings of the school environs, meals and convivial meeting places offer students and staff an opportunity to get to know one another and discuss various topics related to the day's activities. This allows instructors to develop a deeper and more meaningful understanding of participant needs, desires and expectations. Top quality shooting accessories, custom shotguns and clothing are available for purchase from the well stocked gallery. • • • ~~~~ _~- ~ Z • ~' ~ ~s~ Y:~' h_~ `ma'r..... )) 1)r .. -~~ ~'ll) ~~ ~~ (ifnlth it ~l:l~ti ginia Mountain Country Center County ~tf R~7anake. Virginia \\'orrJ tiwullirrJ l :1<snciatr~ ?\rchili•cis Archtlccnue Ruhrrl \lrliinni; Landscnpc :\rChiltrl S~tr !'lannnre .md Land,nµu :1uLnecmrr Srr)rmbrr 199.1 7. THE PROPOSED SIZE, LOCATION AND USE OF OTHER PORTIONS OF THE TRACT, INCLUDING LANDSCAPING AND PARKING. This plat is a partial of a 285 acre farm which will continue to operate as a working farm. Present barns will be renovated to provide facilities for visitors with horses. Visitors will be encouraged to use the 10 or so miles of horse trails at adjoining Explore Park, generating income for that attraction. State of the art fly fishing, sport shooting schools and conference facilities will be developed to attract national interest in the outdoor possibilities in our mountain area. It is anticipated an extended visit to our area will result from the school or meeting experience. By having overnight accommodations spouses are more likely to join and also visit our local shops. There could be opportunities to display and promote merchandise complementary with the school and meeting/training sessions for purchase from local stores. There will be opportunities for picnicking along the Roanoke river, other areas for leisure activities and approximately 10 miles of walking trails. While there will be trails, our goal will be to retain the natural vegetation of the area, for all to enjoy. While there will be adequate parking at the individual buildings and the assembly building, many acres of field parking will be available if necessary. Overnight accommodations will be available at minimal cost for quarterly meetings of the Tourism & Economic Development personnel in this half of the state and State Directors to continue in their efforts in promoting the area for the common good. • s - ,~: '., ° a ~. . ,:~ .<~'` - - - ~ ... ,rte , _. f.. .._ - .~ ~~ -_~ ~ __ _ . _. ,.~ :' ~_: ~ .. ~~„~ `C «~ i ,,.; , r ~~ :... N\ '~~...' li... ~~ ..~: .~`i. ~. Z. . Virginia Mountain Countr~r Center Counq' of Roanoke. Virginia \Cuo.l S~rollbrd \ :\ssociates :\rdritccl A~.lii~..nrt. Itnhen \le~iinnis LanJceape :\rGltimel Snc i I~nnint anJ I.anAS.al.e .~~.hnnture ~~'rIt'llt l4f IUH~ Conceptual drawing of assembly building /lodge. • • • •, ,\ ,~ ?, ~~ l-`\ i ~ - ~ 1 I Nicu~ rra 1 ~1 . .~ r .. - - 'r ;, ~z r ,~ ,/ ~~ ti ~ ',{ ~- ~ •~ . ( ` , ~~ ,'l.\\ ~ ;~ ~~ 1 Existing ~C ~ ~ ~ 1 ~ - - ~ ~~ ~ ~ Orientation and ~ .. \~ ~; pr r~ ~'r- _-__t [nterprc•tahon Ceutet• ;'~\ - / ~• ?J}! ~:~~_ \mphith~alar -_ 2 ,di_ , r r~ r ~~" ~ ~~ ~ ~ ~ .e'er . "- `' \ \ ~•~ ~ ~ ,/ ~ /_. ,__- .-•~`~ __.. `` ...-"`~-_t' Picnic :U•ca is `1`,~ , ~: /A ~ ~ _ :. _ •- -.: -~=- -, ,- =. _= ' _ .. _ - ~w -,._ ~_ _ - -- r -~., ,,1~ _ _ ,- .__ , ~ _ i ~ , - .~ 'rn~~'•rl~^I rrti', -..---r4 F~ncini ~ ~/r 1. ~> -- - ~ _ ... _r r~~_ rI lJ -_ _ ~-'~ Location on property of assembly building/lodge and alternate site of amphitheater. 1. A LEGAL DESCRIPTION AND PLAT SHOWING THE SITE BOUNDARIES, AND EXISTING STREET LINES, LOT LINES AND EASEMENTS. r~ C~ ~~ FLOOD MAP V IIC.,1 ,1l.. I.s Y,1.~1 ,~e~~,. ~... ~~ IIA~a~-_ -_C_ u Ku;uwkc CuuiUy Unincurpurated Arcas / SIUIyO ~~~ / I{Illy It 111 bl' ~ j Dill k\V iIY alit .. " ~ ~. P\ .. • ~ _ i ZONE X II Mwnwwl A^„A FIRM T100D INSURANCE RATE MAP RUANUKE CUUNTY, VIRGINIA AND INCORPORAIFD ARE~.S YaN ~L ::.~ ::~......o...,.,... ~+ I ayr4~m `uuu ul~u um w`w: u., YA/ NUYI[R 5116I000Q 0 UfLCTIYL OATS: ~l OCTOBEN 15, I!9) 2. EXISTING ZONING, LAND USE AND OWNERSHIP OF EACH PARCEL PROPOSED FOR THE DISTRICT. The entire 88.7 acre tract is under the ownership of Albin B. Hammond. It is presently Zoned AG-3 and is under land use designation. Management in the first year will be under the direction of A.B. Hammond and Nancy Williams. Negotiations are under way with several nationally known operators of out- door sports schools for management and promotion after this year. • • H n O d 8. A TRAFFIC CIRCULATION PLAN, INCLUDING THE LOCATION OF ACCESS DRIVES, PARKING AND LOADING FACILITIES, PEDESTRIAN WALKS AND THE RELATIONSHIP OF EXISTING AND PROPOSED EXTERNAL STREETS AND TRAFFIC PATTERNS. GENERAL INFORMATION ON THE TRIP GENERATION, OWNERSHIP, MAINTENANCE AND PROPOSED CONSTRUCTION STANDARDS FOR THESE FACILITIES SHOULD BE INCLUDED. A TRAFFIC IMPACT ANALYSIS MAY BE REQUIRED BY THE ADMINISTRATOR. Location of the road will be at the end of Hammond Drive along the North boundary with the Blue Ridge Parkway. A landscaped drive with slip rail fence through a working farm to the facility will be gated and provide limited access and high security. A private road will be built with a 15 foot wide surface that is within a 50 foot right of way, that may be surface treated in the future. Present equipment is available for road maintenance and snow removal. Emergency vehicles will have access at all times while facilities are in use. LOCATION MAP File No. Property Address ~~9~ H^rrrmnri i7ritn~ - City Roanoke County Roanoke CAUnty State VA Zip Code ?.4~ 79 ~v 24 - 1mmo~ic 'llllillll I~,~ ., t~tag~ra~ off" ... t Dam ~ t ~ I ~ ~ ~ ~ ~ I I I I I I I I I ~~~~//,/ ...; :.. ........... ~ ~`ti:_ ~/ ~~\\`\\ S ~\ ~~ ~~` ~~ // /~ ~i /~ i °• IIII Chestnut Mountain ~ ., Z4 ~ i i i i i >ok 'y .;' ~ :;. A ,1t ~~~~~~~ \ \ / ~ ~ ,•{.. \~ ~ I I~ ~ i ., _~ / ~ i .. ._ < ~~~ii ~~'ii opine Mountain ~ ~~i~~~i~r~~ ~ir~i. ~IIIIIII/ :`~~~\\\ \~I \\`` ~I I111 ~ \ '1111 C] d CrJ C C~ r O ro y 11. THE PROPOSED SCHEDULE OF SITE DEVELOPMENT. AT MINIMUM, THE SCHEDULE SHOULD INCLUDE AN APPROXIMATE COMMENCEMENT DATE FOR CONSTRUCTION AND A PROPOSED BUILD-OUT PERIOD. First priority will be to complete state of the art sport school facilities. One should be completed by the Fall of 1996. The first 3 log homes -The Cumberland -are scheduled for completion in the Spring of 1997, along with utilities, roads, fences, etc. We continue to be on the lookout for unique log structures that could be the nucleus of the assembly lodge and if one becomes available, we will include this in the first phase. The fly fishing arena will not be completed until the Spring of 1997. The balance of the first phase will be completed in 5 years or sooner depending on how soon need is developed. Future development potential consists of approximately 10 additional log cabins in the general vicinity of the original log cabins and a lodge, meeting, school facility with the potential for lodge rooms, as identified on the site plan of approximately 20,000 square feet. It is so designed to be expanded if there is demand and at the same time maintaining the theme of The Village. There are two natural areas for an amphitheater that would be used to show case for instance the mountain and gospel music of this Mountain Country with additional possible uses as Lime Kiln type productions. r: U z d r O n y O f ~,"' .~ ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 ORDINANCE 052896-18 GRANTING A SPECIAL USE PERMIT TO WORKMAN OIL CO. TO OPERATE A CONVE- NIENCE STORE AND GASOLINE OUTLET LOCATED AT THE CORNER OF PLANTATION AND HERSHBERGER ROADS (TAX PARCEL 38.16-1-2), HOLLIN3 MAGISTERIAL DISTRICT WHEREAS, Workman Oil Co. has filed a petition to operate a convenience store and gasoline outlet located at the corner of Plantation and Hershberger Roads in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 1, 1995 (continued from June 6, 1995); and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on May 23, 1995; the second reading and public hearing on this matter was held on August 22, 1995, and continued to September 26, 1995, and continued to May 28, 1996. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to operate a convenience store and gasoline outlet located at the corner of Plantation Road and Hershberger Road in the Hollins Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and hereby grants a Special Use Permit to Workman Oil Co. to allow said use with the following conditions: 1 (1) The existing right-of-way of pine trees along the western property will be retained and supplemented as necessary to maintain an effective screening of adjoining property. (2) Light fixture height will not exceed 15 feet and will be directed downward to minimize glare. (3) The area behind the new structure shall be landscaped so as to screen the rear area of the building. (4) The site shall be developed in substantial conformity with the submitted conceptual plan for Maddox Oil Company dated May 23, 1996 with the exception that no curb cuts or vehicle access shall be allowed from Plantation Road unless the Virginia Department of Transportation shall formally approve the improvements to Plantation Road as shown on the conceptual plan. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~• Mary H. Allen, CMC Clerk to the Board cc: File Arnold Covey, Director, Engineering, Development & Inspections Terry Harrington, Director, Planning & Zoning John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 z ~~5 Q Q ~ oZ z / J W W Ln C ~ Q p~ ~ ~ a J U a. 0o w z ~ ~ o _1 a~'°~tC_-- / Z 'i / ~f3~ I z X 03 Q Q ~~ I O ~ __ ~ Z ~ ' F=, I U 0 ~= d / / v `a f; 1 C & ~, L m ~ fir; ~ ~ ~ ~ ~ ~~ -- ~ ~ 1 ~ i ~ ~ ~ ~ ~ ~ ~' ~ ~ ~ ~F~~ ~ W Q ~ Z ~ Q ~ ~ h I., i 3 O 0 6 ~ ~ p ~ ~ ~ 3 rll I ~ ~ ~ i~ ° ° J ~~ ~. ~ Q h~i~ zm ~ a~ ~ s ~~ ~ ~ J ,~ I a g •- e ~~~ ~$ ~ i ~ x~ ~ ~ ~ ~ ~~ y/7~~~ 6 y ~ ~ 6 _~ 1 ~ ~ ~ :i ~i -- ~ E ~~ f' Y HEST gWNO LANE r ~ ~~ i I' I ~ 1 HERSHSERGER ROAD ~ - z 0 (VA. SEG RTE. 625) ~ ~ ~ Ep57N0 2!'t PAIElOlT \ P1~ ~ 1 '~aa i ~~~ ~ ~~~ i as a aa' a aF~ V- s Roanoke County Department of Planning Memorandum TO: Board of Supervisors FROM: Terrance L. Harrington, AICP Imo, Director of Planning DATE: May 23, 1996 RE: Special Use Permit Request of Workman Oil, Revisions to Proposed Site Plan This request has been tabled since August 1995 to allow the applicant the opportunity to meet with the Virginia Department of Transportation to discuss improvements to Plantation Road necessitated by the location of the proposed convenience store use. The new conceptual plan dated May 23, 1996 proposes to widen and restripe Plantation Road for a distance of approximately 498 feet. The north-bound lane on Plantation would be widened to allow north-bound vehicles to proceed unencumbered by vehicles queued to turn left into the store. By restriping the existing roadbed, a stacking lane of approximately 110 feet is created. This allows up to five vehicle to turn left into the store without interfering with traffic flow. The conceptual plan also proposes to restrict the Plantation Road curb cut closest to Hershberger to an exit-only design, thus discouraging vehicles, attempting to enter the site, from blocking the intersection. This modified design incorporating the changed curb cut access and improvements to Plantation Road is a significant improvement over the design reviewed and recommended by the Planning Commission in August. The staff recommends in your evaluation of this request, that the Board add a fourth condition, not recommended by the Planning Commission. This condition, listed below and incorporated into the SUP ordinance, will ensure that improvements to the site will only occur with VDOT'S final approval of the improvement plans for Plantation Road. v- -~ The recommended condition is: 4. The site shall be developed in substantial conformity with the submitted conceptual plan for Maddox Oil Company dated May 23, 1996, with the exception that no curb cuts or vehicle access shall be allowed from Plantation Road unless the Virginia Department of Transportation shall formally approve the improvements to Plantation road as shown on the conceptual plan. }- V Z Q ~ Z Q. ~ i J ~ ~ W I.C) ~ ~ .- o s ~ ~ of w~ o z ~ ~ ~ o J a~ oO0 i s~~ - tl~ ~ ~-~~Q ~ I Z H ~ ~~i~ I z X °3 >~ ~~ 1 0 0 ~~ ~ z ~ ~~; o ~m b ~ ~f' I Q / N y m ~ ~ ~: ~ ~ W r ~a ~ ~ ~ ~ ~` : ~ t ~~ -- ~. ~, ~ f; t, I iF .~.. ~ ~ ~`S ~ ~ I ~ ~ ~~ I h Z ~ i Q ~ g ti ~ I a 3 i~ O c o ~' ( f~ o ~n m i°~ it' ~ 3 II ~ ! Z ~! :~ ~ ~ ~ h '`' i~ Z m ~~ ~~ ~ a J~ ~ ~ ~ ~ !~ ~ a 1 ~ t 1 ~ ~' ~~ ~ ~ ~ I k E f ~ F Y I f' f~ y~$T BWNO LANE ~ ~ I^ --¢ ~I I ~ ~ - z HERSHBERGER ROAD - ~ (VA. SEG RTE 625) " ~ ` pro Its v~~r ~` ~7 ~ a ODD ~ ~~.~ a~ ~ aF~ .• PETITIONER: WORKMAN OIL CO. CASE NUMBER: 21-6/95 Planning Commission Hearing Date: August 1, 1995 (CONT. FROM JUNE 6) Board of Supervisors Hearing Date: May 28, 1996 A. REQUEST Petition of Workman Oil Co. for a Special Use Permit to operate a convenience store and gasoline outlet, located at the comer of Plantation and Hershberger roads, Hollins Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission inquired as to lighting constraints. Staff replied that the maximum lighting intensity shall not exceed 0.5 foot candle; however, there is no height limitation on poles. D. RECOMMENDED CONDITIONS 1) The existing row of pine trees along the western property will be retained and supplemented as necessary to maintain an effective screening of adjoining property. 2) Light fixture height will not exceed 15 feet and will be directed downward to minimize glare. 3) The area behind the new structure shall be landscaped so as to screen the rear area of the building. E. COMMISSION ACTION(Sj Mr. Ross moved to recommend approval of the request with conditions. The motion carried with the following roll call vote: AYES: Witt, Ross, Thomason, Hooker, Robinson NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Terrance rringtclin, cretary Roanok ounty PI Wing Commission v-s STAFF REPORT PART I PETITION: Workman Oil Co. PREPARED BY: Jon Hartley FILE NO.: 21-6/95 DATE PREPARED: June 6, 1995 A. EXECUTIVE SUMMARY This is a request from Workman Oil Co. for a special use permit to convert the existing service station at the intersection of Plantation and Hershberger Roads to a convenience store with deli. This conversion will double the traffic entering and leaving the site. Also, all left turning traffic into and out of the site will increase hazardous conditions and reduce capacity and traffic flows at an already congested intersection. B. DESCRIPTION Workman Oil Co. is requesting a special use permit to redevelop the present Amoco service station site at the intersection of Plantation and Hershberger Roads into a convenience store with gasoline sales and a deli. The property, presently zoned C-2, contains .826 acres and is located in the Hollins magisterial district. C. APPLICABLE REGULATIONS The C-2. General Commercial district permits a wide range of uses by right including general retail uses, gas stations, new auto dealerships, hotels, etc. A number of uses are also permitted only after approval of a special use permit from the Board of Supervisors, including convenience stores. Use and Design standards for convenience stores include a prohibition on outdoor display of merchandise and a 20% limit on the floor area devoted to seating facilities associated ~.vith the sale of food. Section 30-91-5 of the Zoning Ordinance limits the number of access points on arterial roads (which includes Plantation Road) to no more than one every 500 feet. A variance was requested and granted by the Board of Zoning Appeals on July 19, 1995 to allow the two entrances on Planation as shown. This proposal, if approved, will require review and approval of a site plan if the proposed layout is employed. Since it represents a change. in use, commercial entrance permits will also be required from VDOT. PART 11 v-s A. ANALYSIS OF EXISTING CONDITIONS Site Features & Characteristics The site is surrounded on three sides by public rights- of-way, including a section of Hollins Road which has been abandoned. It is presently occupied by a service station which provides gas and performs minor repairs. The office and service bays are located along the western boundary. Two pump islands, with no canopy, are located roughly in the center of the site. The topography of the site slopes gently towards Hershberger Road. The only vegetation of significance is a row of evergreen trees along the western boundary which effectively screen the site from Edinburgh Square. Adjoining & Surrounding Uses The site in question is bounded on the west by Edinburgh Square, an apartment development for elderly citizens. To the south is a gas line substation and skating rink, while to the north is a vacant commercial building. The property to the east of the site is presently vacant woods. The surrounding area is dominated by the commercial uses located at the intersection of Hollins and Plantation Roads just south of the site. The area beyond this commercial node is a mixture of single family residences to the north and west, and light industrial and strip commercial to the south and east. Traffic & Access Located at the intersection of Plantation and Hershberger Roads places this property at one of the busiest intersections of two, two lane roads in the region. In 1994 Hershberger Road had an average daily trip (ADT) count of 11,078, while in 1992 Plantation Road had 16,710 ADT south and 12,271 ADT north of the intersection. While the widening of Plantation Road has been proposed in the long range thoroughfare plans, actual improvements and funding have not been allocated in the VDOT six year plan. Likewise, numerous long range plans have been contemplated for widening and extending Hershberger Road, but actual programming and funding have not occurred. Public Utilities and Services This site is already served by public sewer and water and existing fire and rescue facilities are capable of serving the proposed use. 6. ANALYSIS OF PROPOSED DEVELOPMENT Proposed Site Layout The site is proposed to be redeveloped in order to shift the building to the north boundary of the site. This would provide additional space around the pump islands and facilitate on site circulation and parking. The building proposed would contain approximately 2,800 square feet and would be used as a convenience store and deli. Roughly up to 20% of the floor area (12 to 16 seats) would be provided for patrons of the deli which would conform to the design standards. With the exception of the two. entrances on Plantation Road, all other requirements of the zoning ordinance can be met. 2 r v'- Tfhe zoning ordinance requires that only one entrance be allowed on arterial roads for new or substantially redeveloped sites in the County. As stated above, the Board of Zoning Appeals considered and approved a variance to allow the two entrance shown on the proposed plan remain. Traffic Generation and Circulation According to Trip Generation, the ADT that could be expected from a convenience store of the size proposed could range from approximately 1,100 to 2,480 ADT. By doubling the potential volume of traffic generated by the site, this would compound the potential traffic hazards that exist at this location, particularly from vehicles turning left to exit the site onto either Hershberger or Plantation Roads (or turning left into the site from these roads). Screening and Buffering Being bounded on three sides by public rights-of-way (including the abandoned road to the west), and adjoining similarly zoned property otherwise, no screening or buffering of the new site improvements would be required. However, given the nature of the elderly housing project just west of this site and the terrain of the area, the existing row of evergreen trees should be retained and maintained in the redevelopment of this site to provide screening for noise and light generated from the proposed use. Additional restrictions on lighting should be considered to ensure that glare is minimized at site. Drainage The site is located in the Tinker Creek drainage basin where downstream flooding has been a recurring problem. Given the existing site characteristics, no additional impact from the redevelopment of this site is anticipated downstream. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The property in question is located in the Core land use category according to the 1985 Comprehensive Plan. The proposed redevelopment is consistent with both the Plan policies and Map. PART Ill STAFF CONCLUSIONS This proposal entails converting an existing gas and service station to a convenience store, reconfiguring the site layout to better accommodate on site circulation. Convenience stores are major traffic generators with trips of short duration. Any location, particularly an intersection as busy as Plantation and Hershberger, possess potential traffic hazards with the conflicting turning movements. The approval of this use will increase the number of left turn movements into this site and thus further diminish the capacity and traffic flows at this intersection. This increased hazard must be balanced with the public demand for convenience services. If the Planning Commission recommends approval of this request, the staff suggests the following condition: 1. The existing row of pine trees along the western property be retained and supplemented as necessary to maintain an effective screening of adjoining property. 3 P~ 5~~ / ~~' ~~ ~ ara / ~ : ~~ ~~+' ~ g s Hp2~FR6ER ROAD N~ sEC R~ ers) . ~w u'a ti~~ a~ ~y Ngg~ ~~ 111 O o~ 0 LW ~ J Q U N U a Q o ~ in N O bYt ~~ ~ ~a as a he -_~~ a~ ~~ $ ;~ ~~ ~ << a ~`a~~,a j}/'±1 INS} ~« a ~'~ ~NC &~ -n.~~ ~ ~~~7 ° N Oi ZI N v'a' f~ ~ ~ ~aa ~ as i T~ ~ U ~- o ~~ ~$'~~ _~~~ ~ ~~ ~,~~~ ~' ~ ~ H ~ Q Q~ Q~~~ ~ WOZ N~ ?S~ aU>Z 1~ O ~; ~ t f WNd ~'~ ~m p ~~°` uI ~ ~I T ti 1 qb~ ~ y r'I o ~ m S ~ s t ~ W.j{ ~~~? ~~hN.Nj a~~~y i[~-10 W h ~~ ~ ~: ~ ~ Z r ~~ ~e i I ~~'' ~-- -- nEST BOUNC V+'E -~ ~ ~~~ ~--- E ~,s AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 ORDINANCE GRANTING A SPECIAL USE PERMIT TO WORKMAN OIL CO. TO OPERATE A CONVENIENCE STORE AND GASOLINE OUTLET LOCATED AT THE CORNER OF PLANTATION AND HERSHBERGER ROADS (TAX PARCEL 38.16-1-2), HOLLINS MAGISTERIAL DISTRICT WHEREAS, Workman Oil Co. has filed a petition to operate a convenience store and gasoline outlet located at the corner of Plantation and Hershberger Roads in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 1, 1995 (continued from June 6, 1995); and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on May 23, 1995; the second reading and public hearing on this matter was held on August 22, 1995, and continued to September 26, 1995, and continued to May 28, 1996. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to operate a convenience store and gasoline outlet located at the corner of Plantation Road and Hershberger Road in the Hollins Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and hereby grants a Special Use Permit to Workman Oil Co. to allow said use with the following conditions: 1 ~,5 (1) The existing right-of-way of pine trees along the western property will be retained and supplemented as necessary to maintain an effective screening of adjoining property. (2) Light fixture height will not exceed 15 feet and will be directed downward to minimize glare. (3) The area behind the new structure shall be landscaped so as to screen the rear area of the building. (4) The site shall be developed in substantial conformity with the submitted conceptual plan for Maddox Oil Company dated May 23, 1996 with the exception that no curb cuts or vehicle access shall be allowed from Plantation Road unless the Virginia Department of Transportation shall formally approve the improvements to Plantation Road as shown on the conceptual plan. zoning.workmen.oil 2 ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 ORDINANCE 052896-19 VACATING AND CLOSING A SECTION OF 50 FOOT UNIMPROVED RIGHT-OF-WAY REFERRED TO AS BRITANEY ROAD LOCATED SOUTHEASTERLY OF THE INTERSECTION OF BRITANEY ROAD (ROUTE 1224) AND SETTER ROAD (ROUTE 1221) FOR APPROXIMATELY 130 FEET IN LENGTH, AS RECORDED IN PLAT BOOR 9, PAGE 200, IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, Roanoke County Land Venture, Inc., the petitioner, is the owner of Lot 1, Block 3, Section 1 of Huntridge, and the remaining acreage as shown on that certain plat of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, Page 200; and, WHEREAS, said lots are adjacent to an unimproved section of Britaney Road as shown on said plat; and; WHEREAS, the petitioner has requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close the section of unimproved right-of-way referred to as Britaney Road located southeasterly of the intersection of Britaney Road (Route 1224) and Setter Road (Route 1221), measuring fifty feet (50') in width and approximately one hundred thirty feet (130') in length, and lying between Lot 1, Block 3, and Lot 9, Block 1, in Section No. 1, Huntridge, said right of way having been created and shown on the plat for Huntridge, Section 1, recorded as aforesaid in Plat Book 9, Page 200; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, i WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on May 14, 1996; and the public hearing and second reading of this ordinance was held on May 28, 1996. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved section of right-of-way, situate in the Hollins Magisterial District and referred to as Britaney Road, being 50 feet in width and extending approximately 130 feet in length, located southeasterly of the intersection of Britaney Road (Route 1224) and Setter Road (Route 1221) , as shown on the plat for Huntridge, Section 1, recorded in the aforesaid Clerk's Office in Plat Book 9, Page 200, be, and hereby is, vacated pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, subject to the following conditions: a. That all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioner; and, b. That the entire area of the 50-foot right-of-way, extending southeasterly approximately 130 feet in length from the intersection of Britaney Road and Setter Road, is hereby reserved and retained as a public utility easement and as a water and sewer easement for Roanoke County, together with the right to provide maintenance to any existing or future facilities located within the vacated area, and together with the right of ingress and egress thereto from a public road; and, c. That the vacated area of land shall be added and combined, by deed or by plat, to the adjoining properties as provided by law and petitioner shall comply with the Roanoke County Subdivision Ordinance, the'~Roanoke County Zoning Ordinance, and other applilcable laws, regulations and 2 requirements, including recordation of the necessary documents, in connection with this vacation or any subsequent subdivision of the property. 2. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court of Roanoke County, Virginia, and the recordation costs shall be payable by the petitioners. 3. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: `/nc.~~ ~ - Cam'--e-~-~~~ Mary H. Allen, CMC Clerk to the Board cc: File Arnold Covey, Director, Engineering, Development & Inspections (Certified Copy) Terry Harrington, Director, Planning & Zoning Gary Robertson, Utility Director Paul M. Mahoney, County Attorney 3 ~ r r ~~' L~r~ 4?Y% A ~I„ vh.C ~U^1 ~ Y )9) .i Xj !~~ _ -~3 _,~ ~ ~ o unsacx~y ~+ C ~, F 6 ~.` ,~ 4 J / / `' ~ `` ~ 1 ~}~~ \~: f ~ ~ i1400 ~ ~ O~~' _ t> ~-~~~oL!a' E ~4v !!00 -~ F T t/ ~ e~j..~`,J? ACRE! ~~~ { VICINITY I - ~--~ AP J-l, ^ a~/~ "~ J-~ NOR TAI ~ -~, ~ ., _ ,. i • ~ ° ;, ~3 ~ ~ ~ .~i9 ; :ar5 1 3~rr ~ . 1 6 ~• ~ 2° . ~ .. ~ , 45 07 ~8 ~ ~ C ti .~ ~~ .. Surd a ' h ! \ So •I i l= y _- 5~. RIGHT-~~-~'?~`~ T'O bc_~',A i ~fiJ SZr~ 4$ / ~ // / ~ \~` ~ '~ h~~9 ~4 \ .• ~° • 29 \ ~~ 23 ' 3°_ :;~ J 6 \ ~9 ~~ -` j n.~ y~~ ~ 51 ' ~ 25 -~ E,~~ ~~ ,, <~ ~ ~ y a ~ ~ 5 ROANOKE COUNTY Request to vacate a 50 foot unimproved right-of-way ENGINEERING & INSPECTIONS DEPART.'dENT referred to as Britaney Road. ~- ACTION # ITEM NUMBER ~ s AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: Request to vacate a 50 foot unimproved right-of-way referred to as Britaney Road, as recorded in Plat Book 9, Page 200 and located in the Hollins Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: ~~~,,~~ EXECUTIVE SUMMARY: Staff is recommending that the unimproved right-of-way be vacated on the condition that a public utility easement and a water and sewer easement is retained along the same boundaries as located within the vacated area. Once this right-of-way is vacated, the property will be divided evenly and combined with the property adjacent to both sides of the former right-of- way, per the requirements of Title 15.1 Chapter 11, Code of Virginia, 1950 (as amended) as cited in Section 15.1-483. BACKGROUND: The petitioner, Charles R. Simpson, on behalf of Roanoke County Land Venture, Inc. is the owner of two parcels adjacent to Britaney Road (unimproved), which parcels are more particularly described as Lot 1, Block 3, Huntridge, Section 1 and remaining acreage as shown on plat for Huntridge, Section 1, recorded in Plat Book 9, Page 200 and located in the Hollins Magisterial District. The petitioner's desire to vacate Britaney Road (unimproved) which is 50' in width and approximately 130 feet in length shown on the attached map and recorded in Plat Book 9, Page 200. Once this right-of-way is vacated, the property will be divided evenly and combined with the property adjacent to both sides of the former right-of-way, as per the requirements of Title 15.1 Chapter 11, Code of Virginia, 1950 (as amended) as cited in Section 15.1-483. SiTMMARY OF INFORMATION: v-e County is in support of this vacation of the right-of-way because this section of Britaney Road serves as access to an 11.93 acre tract which is commercially zoned. This tract is better served by the access to the property on State Route 460/Challenger Avenue. Commercial traffic on a residential street would not be in the best interest of the neighborhood. County staff had received no objections but were requested by (American Electric Power, Roanoke Gas Company, and the Roanoke County Utility Department to retain the right-of- way as a combined public utility easement (PUE) and a water & sewer easement. Therefore, Roanoke County is requesting that the described right-of-way be vacated and at the same time a public utility easement (PUE) and a water & sewer easement be put it it's place. These steps should be done in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia 1950, as amended, by the adoption of the attached ordinance. The first reading of the proposed Ordinance was held on May 14, 1996. A public hearing and second reading is scheduled for May 28, 1996. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors approve the first reading of the ordinance to vacate the referenced right-of-way and maintain this area as a PUE and a water & sewer easement and instruct the County Attorney to prepare the necessary ordinance. ,~ BITTED BY: APPROVED BY: ~~~ old Covey, 'sect r Elmer C. Hodge of Engineering & Inspections County Administrator --------------------=---------------------------------------------- ACTION Approved ( ) Denied ( ) Received ( ) Referred To Motion by: Eddy Harrison Johnson Minnix Nickens VOTE No Yes Abs pc: Paul Mahoney, County Attorney J-L ~~ ~ ~~ ~~ ~ ~~~ 'z~ ~JUi`1~Y (~ \; n ~: ~ ~- ~\ ~ ~ ~~ VICINITY IAP~~'~--~ ~, ~ ..i J-~ NORTH , 9 ~ ~/ \ ~ ~G ~ h~~ ~2 b ~0 \ ~ . ~ .h / - ~~ h° /~ \ ~. ~ ~ ~ `~ / ~ .~ ~ ~ ~~ 29 ~~ ~ ;~~ ~ ~ ~ h~hb \ ~ -, ~ ~ / L. >0 ~ V / \~\ / ~ ~ Y j r ~ .r ~•~ % h2' r ~ ~-~ 2 5 6 ~ ~ ~ ., ~~~~ `:• ;o y ~ • \ ~V, LE \ ~~ J? J J ~~ / h2 ~~ •`_• J c o+(~ J 216 ~ 5~/ ., ~ c~ 1' I ,/ - ~ ~ / ~ SalS ~ S~ii cc .~19 ~ ~ ~~ - / ~~ ~1 ~ /' °~yr _ ~ '/ ;aW~n Faun _ , / ~6 ~~., . 58 b -~ .~ 3•la s ' ' \ ~ 96\ i ~ I I ~ _ , iy 1 ' 0 r \ ~s ~ ~ - !- ~F ~j hl 46 ^ ~>. Mr \~ RIGHT - Q~ .,. '~~aY 2~~ 5 ~' ~/ ROANOKE COUNTY Request to vacate a 50 foot unimproved right-of-way ENGINEERING & referred to as Britaney Road. INSPECTIONS DEPART.1fENT -b AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 ORDINANCE VACATING AND CLOSING A SECTION OF 50 FOOT UNIMPROVED RIGHT-OF-WAY REFERRED TO AS BRITANEY ROAD LOCATED SOUTHEASTERLY OF THE INTERSECTION OF BRITANEY ROAD (ROUTE 1224) AND SETTER ROAD (ROUTE 1221) FOR APPROXIMATELY 130 FEET IN LENGTH, AS RECORDED IN PLAT BOOK 9, PAGE 200, IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, Roanoke County Land Venture, Inc., the petitioner, is the owner of Lot 1, Block 3, Section 1 of Huntridge, and the remaining acreage as shown on that certain plat of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, Page 200; and, WHEREAS, said lots are adjacent to an unimproved section of Britaney Road as shown on said plat; and; WHEREAS, the petitioner has requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close the section of unimproved right-of-way referred to as Britaney Road located southeasterly of the intersection of Britaney Road (Route 1224) and Setter Road (Route 1221), measuring fifty feet (50') in width and approximately one hundred thirty feet (130') in length, and lying between Lot 1, Block 3, and Lot 9, Block 1, in Section No. 1, Huntridge, said right of way having been created and shown on the plat for Huntridge, Section 1, recorded as aforesaid in Plat Book 9, Page 200; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, J-(. WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on May 14, 1996; and the public hearing and second reading of this ordinance was held on May 28, 1996. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved section of right-of-way, situate in the Hollins Magisterial District and referred to as Britaney Road, being 50 feet in width and extending approximately 130 feet in length, located southeasterly of the intersection of Britaney Road (Route 1224) and Setter Road (Route 1221) , as shown on the plat for Huntridge, Section 1, recorded in the aforesaid Clerk's Office in Plat Book 9, Page 200, be, and hereby is, vacated pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, subject to the following conditions: a. That all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioner; and, b. That the entire area of the 50-foot right-of-way, extending southeasterly approximately 130 feet in length from the intersection of Britaney Road and Setter Road, is hereby reserved and retained as a public utility easement and as a water and sewer easement for Roanoke County, together with the right to provide maintenance to any existing or future facilities located within the vacated area, and together with the right of ingress and egress thereto from a public road; and, c. That the vacated area of land shall be added and combined, by deed or by plat, to the adjoining properties as provided by law and petitioner shall comply with the Roanoke County Subdivision Ordinance, the Roanoke County Zoning Ordinance, and other applicable laws, regulations and 2 ..- v-~ requirements, including recordation of the necessary documents, in connection with this vacation or any subsequent subdivision of the property. 2. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court of Roanoke County, Virginia, and the recordation costs shall be payable by the petitioners. 3. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 ORDINANCE 052896-20 AUTHORIZING THE VACATION OF A 20 FOOT SANITARY SEWER EASEMENT AND A 20 FOOT DRAINAGE EASEMENT LOCATED ON LOT l0A AND THE REMAINING ACREAGE AS SHOWN ON THE PLAT OF THE RESUBDIVISION OF BELLE GROVE SUBDIVISION, PLAT BOOR 18, PAGE 56, IN THE HOLLIN3 MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled " Plat of Survey Showing Belle Grove Phase I", dated June 23, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 18, page 8, Terry Parsell and Dianne Zeigler dedicated certain public easements, including a 20-foot sanitary sewer easement and a 20-foot drainage easement located on Lots 10 and 11 and the remaining acreage; and, WHEREAS, Belle Grove, Phase I, was resubdivided by virtue of Plat Book 18, page 56, and the subject easements are shown on said plat as being within the boundaries of Lot l0A and the remaining acreage; and, WHEREAS, a new 20-foot drainage easement on the property line of Lots 9A and 10A, and a new 20-foot sanitary sewer easement along the property line of Lot 10A and the remaining acreage, were created on the above-described resubdivision, and the easements previously created became unnecessary; and, WHEREAS, the petitioner, Belle Grove Development Corporation, is the current owner of Lot 10A (Tax Map No. 28.09-3-10) and the remaining 14.84 acre tract (Tax Map No. 28.09-2-53) of Belle Grove, Phase I; and, WHEREAS, the petitioner has requested that the 20-foot sanitary sewer easement and the 20-foot drainage easement be vacated by the Board of Supervisors of Roanoke County, Virginia, pursuant to Section 15.1-482(b) of the Code of Virginia (1950, as amended), which requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on May 14, 1996; and the public hearing and second reading of this ordinance was held on May 28, 1996. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the "EXIST. 20' SANITARY SEWER EASEMENT P.B.18 PG.8", being twenty feet (20') in width and extending approximately 148 feet in length, and the "EXISTING 20' DRAINAGE EASEM'T. P.B.18 PG.8", being twenty feet (20') in width and extending approximately 148 feet in length, located on Lot l0A and the remaining acreage of Belle Grove, Phase I, in the Hollins Magisterial District of the County of Roanoke, Virginia, as shown on the resubdivision plat entitled "Plat of Survey Showing the Resubdivision of BELLE GROVE, Phase I", dated October 24, 1995, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 56, and as further shown on the Exhibit attached hereto, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 2. That, as a condition to the adoption of this ordinance, the new "20' DRAINAGE EASEMENT" and the new "20' SANITARY SEWER 2 EASEMENT" created and shown upon the resubdivision plat of record in Plat Book 18, page 56, are hereby specifically reserved and retained, particularly including any areas which may overlap and coincide with the easements vacated herein; and, 3. That, as a further condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners, Belle Grove Development Corporation, or their successors or assigns; and, 4. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court of Roanoke County, Virginia, and the recordation costs shall be payable by the petitioners. 5. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: YY~a~-~-- ~ . Mary H. Allen, CMC Clerk to the Board 3 cc: File Arnold Covey, Director, Engineering, Development & Inspections (Certified Copy) Terry Harrington, Director, Planning & Zoning Gary Roertson, Utility Director Paul M. Mahoney, County Attorney 4 ~+~ ~~T ~P ~~ ~'~~ S9~Q ,'~ ~~ ~ ~!F'/~,~' \2S. ~' .:~•-•_^_ `~~ - - sue' r~ ~'=':. ivy ~s~,~`=-~ - -:_,h -. .:L ~~ o ;;:°__._ ~ti~=-: ~; _ _ / I ~ - ~ sa- - DRRrN;-CJFI~TS.• II nTt-{~-pu,i:a ~•~ •c ~~..'_ o '~: ~'_'- ~'' '~I Sl.•~ j `~ ~.; - -TC~- 8~ 1iACAT~p -~~ : _ ....., :~k . :. ~. .,~ 'moo ~, -9cc .~ ~j l~ - - • " ..' \ . - ~ ~ ~ - ~ - •~: ~ `k~`': ~:G 4 ~~~ ~~~ . •~ { - rte. ~ ~~ .~~. - . _ • ... .~~`o .mac\~~ .. ~•~ I ~ 9~~ . ~ ~- - ... . +-~ Vacate 20' Sanitary Sewer and Drainage Easements located ROANOKE COUNTY parallel to the property lines of lot IOA, Belle Grove =_._ ENGINEERING & Sub3ivision, Section I, Plat Book 18, Page 56 and located INSPECTIONS DEPARTMENT in the Hollins Magisterial District. i ACTION # ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: May 28, 1996 Request to vacate a 20 foot Sanitary Sewer Easement located 15' east of the eastern property line of Lot l0A and a 20 foot Drainage Easement located on the common property line of Lot l0A and the remaining acreage of Belle Grove Subdivision, Phase 1, recorded in Plat Book 18, Page 56 and located in the Hollins Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS EXECUTIVE SUMMARY: ~~ The petitioners, Mr. Terry Parnell and Ms. Diane Zeigler, on behalf of Belle Grove Development Corporation are requesting that the Board of Supervisors vacate the 20 foot Drainage Easement and 20 foot Sanitary Sewer Easement. BACKGROUND: The petitioners, Mr. Terry Parnell and Ms. Diane Zeigler, on behalf of Belle Grove Development Corporation are the owners and developers of Belle Grove Subdivision, Phase 1, recorded in Plat Book 18, Page 56 and located in the Hollins Magisterial District. The petitioner/developers of the Belle Grove Subdivision found the need to re-configure and adjust lot lines for development purposes. This adjustment created duplicate easements (20 foot sewer & 20 foot drainage) when the Belle Grove Subdivision was replatted. The vacations which are being sought will only remove redundant easements from the latest recorded plat. V-7 SUMMARY OF INFORMATION: Mr. Terry Parsell and Ms. Diane Zeigler, are requesting that the Board of Supervisors vacate the 20 foot Drainage Easement and 20 foot Sanitary Sewer Easement. County staff received no objections to the vacations from the applicable public utility companies. Therefore, Roanoke County is requesting that the described Drainage Easement and Sanitary Sewer Easement be vacated in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia 1950, as amended, by the adoption of the attached ordinance. The first reading of the proposed Ordinance was held on May 14, 1996; A public hearing and second reading is scheduled for May 28, 1996. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed Ordinance to vacate the referenced Drainage Easement and Sanitary Sewer Easement and instruct the County Attorney to prepare the necessary ordinance. %- ~, SUBMITTED BY: APPROVED BY: '~ ~- Arnold Covey,\ Director ~ Elmer C. Hodge of Engineering & Inspections County Administrator ACTION VOTE No Yes Abs Approved Denied Received Referred To Motion by: Eddy Harrison Johnson Minnix Nickens pc: Paul Mahoney, County Attorney '*i~ 220 u C 7.o '1rt ~~J+~ ~ • . ~ eQ~i R. ~ % lY L`~• ,1<~ ~~-i'~~ ~ CGU ~7~~ ~ `~R~'hCIR. p v:. ,:.:;`~o.OS ••'.P ~c„/ ~ ¢ . ~xs$ a~~^ yr ~~ c 2 z_. eat! v~,v~-., ~^ ~a"RP~ R'~ H~iS. r7O" G+ ~, dr G,:R • E74~ 1 "~ `~ n INGER4xL a•• i ~ ~JYMZ1,E.---- VICINITY .!LI_gP~ _~~':~- _., ~'~ !V OP TH - "~ ~ ~~-~ ~\ . -~; •- S.~ -' %~ _ -mac' `:. -: • ' _ i,.. 4 ,~,~~•,_ Wis. ~~• ~ ~ ~o ®.;~`..7 '~~ • - °o,: 3 9~ti~. - . -- :.. ~ - Sri :~= ~~ ®-.,~--.~~`: ~ ,. .r S~'~ -- _ •~ •~ - ~ • :~~,SD °.~o='%•~ ~~_ tt A ~'~__ o _ __ ?c~`:t'L`f ~~~ __ _ .,~ _ .. 20. fi'~N.'S~W •& ~nTH P U.~-~ `_~' chc~ ~ o ~" ~~.. ~~'•- ^~I r • ~ _ ~ _ ' ~q~~. •TC~- 8~ 1iAGATrD o~•- . ~ ~ - Vacate 20' Sanitary Sewer and Drainage Easements located ROANOKE COUNTY parallel to the property lines of lot 10A, Belle Grove =_ ENGINEERING & Subdivision, Section 1, Plat Book 18, Page 56 and located INSPECTIONS DEPARTMENT in the Hollins Magisterial District. . ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 ORDINANCE AUTHORIZING THE VACATION OF A 20 FOOT SANITARY SEWER EASEMENT AND A 20 FOOT DRAINAGE EASEMENT LOCATED ON LOT l0A AND THE REMAINING ACREAGE AS SHOWN ON THE PLAT OF THE RESUBDIVISION OF BELLE GROVE SUBDIVISION, PLAT BOOK 18, PAGE 56, IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled " Plat of Survey Showing Belle Grove Phase I", dated June 23, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 18, page 8, Terry Parsell and Dianne Zeigler dedicated certain public easements, including a 20-foot sanitary sewer easement and a 20-foot drainage easement located on Lots 10 and 11 and the remaining acreage; and, WHEREAS, Belle Grove, Phase I, was resubdivided by virtue of Plat Book 18, page 56, and the subject easements are shown on said plat as being within the boundaries of Lot l0A and the remaining acreage; and, WHEREAS, a new 20-foot drainage easement on the property line of Lots 9A and 10A, and a new 20-foot sanitary sewer easement along the property line of Lot l0A and the remaining acreage, were created on the above-described resubdivision, and the easements previously created became unnecessary; and, WHEREAS, the petitioner, Belle Grove Development Corporation, is the current owner of Lot l0A (Tax Map No. 28.09-3-10) and the remaining 14.84 acre tract (Tax Map No. 28.09-2-53) of Belle Grove, Phase I; and, ~_~ WHEREAS, the petitioner has requested that the 20-foot sanitary sewer easement and the 20-foot drainage easement be vacated by the Board of Supervisors of Roanoke County, Virginia, pursuant to Section 15.1-482 (b) of the Code of Virginia (1950, as amended), which requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on May 14, 1996; and the public hearing and second reading of this ordinance was held on May 28, 1996. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the "EXIST. 20' SANITARY SEWER EASEMENT P.B.18 PG.8", being twenty feet (20') in width and extending approximately 148 feet in length, and the "EXISTING 20' DRAINAGE EASEM'T. P.B.18 PG.8", being twenty feet (20') in width and extending approximately 148 feet in length, located on Lot l0A and the remaining acreage of Belle Grove, Phase I, in the Hollins Magisterial District of the County of Roanoke, Virginia, as shown on the resubdivision plat entitled "Plat of Survey Showing the Resubdivision of BELLE GROVE, Phase I", dated October 24, 1995, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 56, and as further shown on the Exhibit attached hereto, be, and hereby is, vacated pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended; and, 2. That, as a condition to the adoption of this ordinance, the new "20' DRAINAGE EASEMENT" and the new "20' SANITARY SEWER 2 V-7 EASEMENT" created and shown upon the resubdivision plat of record in Plat Book 18, page 56, are hereby specifically reserved and retained, particularly including any areas which may overlap and coincide with the easements vacated herein; and, 3. That, as a further condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners, Belle Grove Development Corporation, or their successors or assigns; and, 4. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court of Roanoke County, Virginia, and the recordation costs shall be payable by the petitioners. 5. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3 •, ACTION NO. ITEM NO . ~ ~ V AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 1996 AGENDA ITEM: ORDINANCE VACATING A PORTION OF THE SUBDIVISION PLAT FOR HUNTING HILLS, SECTION 3, OF RECORD IN PLAT BOOK 6, PAGE 63 TO REMOVE THE "WELL LOT" RESTRICTION PLACED ON TAX MAP N0. 88.13-3-28 COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This ordinance vacates a portion of the Hunting Hills subdivision plat, Section No. 3 to remove any restriction on a surplus County well lot being used for construction of a residential structure. C On May 23, 1995, the Board of Supervisors adopted Ordinance No. 52395-12, which authorized the sale of the surplus Hunting Hills well lot (Roanoke County Tax Map No. 88.13-3-28) located on Fawn Dell Road to Thomas Newcomb for the sum of $30,000. In attempting to close this transaction an objection was raised by the purchasers' title insurance company with respect to the apparent restriction or limitation placed upon this surplus well lot by the terms of the subdivision plat. It appears that the subdivision plat may restrict the use of this lot only to a well lot. This title insurance objection places a cloud upon the title to this lot and frustrates the proposed sale. It has been suggested that a solution to this problem is for the Board of Supervisors to adopt an ordinance vacating the portion of this subdivision plat which purports to limit or restrict the use of this lot only to a well lot. SUMMARY OF INFORMATION: The first reading of this ordinance is scheduled for May 14, 1996. The second reading of this ordinance and public hearing is scheduled for May 28, 1996. Notice of the public hearing on this proposed ordinance of vacation will be published in the newspaper as required by law. In addition notice will be mailed to all adjoining property owners. 1 ~! ~ ` V This proposed ordinance vacates a portion of the subdivision plat for Block 1, Section 3 of the Hunting Hills subdivision, by removing the limitation of "well lot" from said plat. Adoption of this ordinance will allow the sale of this surplus well lot to proceed. This sale will result in the proceeds of $30,000 being allocated to the water fund. Failure to adopt this ordinance removing this cloud upon title will frustrate the sale of this well lot and make it very difficult to sell this well lot. Adopt this ordinance and proceed with the sale of this surplus well lot pursuant to Ordinance No.52395-12. Refuse to adopt this ordinance. Sale will not close. County will continue to own this well lot. Itis recommended that the Board favorably consider the adoption of the proposed ordinance. Respectfully submitted, ~~ ~: ~ Paul M. Mahoney County Attorney , Action Vote Na Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Harrison Johnson Minnix Nickens g.attorney.board.hhwellot.rpt 2 . ~ ' ~ '/~ V AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1996 ORDINANCE VACATING A PORTION OF THE SUBDIVISION PLAT FOR HUNTING HILLS, SECTION 3, OF RECORD IN PLAT BOOK 6, PAGE 63 TO REMOVE THE "WELL LOT" RESTRICTION PLACED ON TAX MAP NO. 88.13-3-28 WHEREAS, Thomas Newcomb is the successful bidder to purchase a parcel of real estate from Roanoke County identified as Tax Map No. 88.13-3-28 pursuant to Ordinance 52395-12; and WHEREAS, Thomas Newcomb has requested the Board of Supervisors of Roanoke County, Virginia to vacate a portion of the subdivision plat of the Hunting Hills Subdivision, Section 3, of record in Plat Book 6, page 63 to remove the "well lot" restriction placed by said plat on that parcel of real estate identified as Tax Map No. 88.13- 3-28; and WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on May 14, 1996; and the second reading of this ordinance was held on May 28, 1996. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a portion of the subdivision plat of the Hunting Hills Subdivision, Section 3, of record in Plat Book 6, page 63 in the Cave Spring Magisterial District, restricting the use of that lot or parcel of real estate identified as Tax Map No. 88.13-3-28 1 •~ ~ '~/~~ only to a "well lot" be, and hereby is, vacated pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended; and, 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3. That Thomas Newcomb shall record a certified copy of this ordinance with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction and in addition, shall be responsible for all costs and expenses associated herewith. 4. That pursuant to § 15.1-485 of the 1950 Code of Virginia, as amended, the Circuit Court Clerk shall write in plain legible letters across the part of the plat vacated, the word "vacated" and also make a reference on the same to the volume and page in which the instrument of vacation is recorded. 5. That this ordinance shall be in full force and effect from and after its passage. agenda.vacation.hhwellot.ord 2 ~11111111111111111111111111111111iIIIlilllllllllllllllllilillllllllllllli111111111111111111111111111111111111111111111~11111i1~~w, (' ~ AGENDA ITEM NO. j5 APPE CE REQUEST _ __ - _ __ - PUBLIC HEARI ~-' ~-' NG ORDINANCE CITIZENS CONIlVIENTS SUBJECT: " t+~ ~ ~ - ~,~~ , ~ ~~ ~1~+' ~ _ .~ I would like the Chairman of the Board of Su ervisors to reco nize me Burin the P g g meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: _ _~ _ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to __ do otherwise. _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. _ ^ Both speakers and the audience will exercise courtesy at all times. _ ^ SQeakers are requested to leave any written statements and/or comments __ with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ~ - - ~ ~ i - _ - - _ - _ - _ - _ _ _ _ _ _ _ _ mIiIII11111111111111tifilliiil111111111111111111111ti11111111111111111111111111111111iiiiNiiililil~llliilllltnlllll1111111111~ W~~~~~~~~~~~~~~~~~~~~~~~~~~unnm~~~~~1~N11H1111111111111111111111111111111111111111111111111111111111111111 - - Z - - _,_ - - -. __. - ' °j ~ ~ f c AGENDA ITEM NO. - - _ A,PPE CE RE VEST Q - = _ PUBLIC HEARING ORDINANCE y CITIZENS CONIlI~NTS __ - SUBJECT: GU~GL ~ ~o Al ~~ ~ ~ c - I would like the Chairman of the Board of Su ervisors to reco nize me durin the - P g g meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each speaker will be given between three to five minutes to comment = whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce th l l i t t d b th t th B d _ e ru e un ess ns ruc e y e majori y o e oar to do otherwise. _ . ; ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments __ with the clerk. • ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP - SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. - , PLEASE PRINT LEGIBLY AND GIVE TO THE C ERK L - - - - _ ~- _ - -- - - - ~ , , , . , , it~iiiiiiiiiiiniiiiir~r~i~riiiiiiiiiiiiiiii~ii~~iiiiii~iiiiiiiiiiiiiiiiiiiiiiiiii - - - - ~~ __ __ - AGENDA ITEM NO. - - ... - - - _. - - - - A,PPE CE REQUEST " ~~`PUBLIC HEARING /ORDINANCE `fCITIZENS COMMENTS - - = - SUBJECT: ~ , ,~ f 1 _ ~ ~ ~ ~ ~ ~ ~ -~ ~ ~~ c ~ = c I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to = do otherwise. c ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. Debate between a recognized ^ All comments must be directed to the Board. - speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. - ^ Speakers are requested to leave any written statements and/or comments __ with the clerk. 's ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP - SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - - - - - , - , - - -- . - , - ~ , _ _ , Wrrrrrrrr~rr~rrrr~~~~~rr~~~~~rrrrrl~rrr~rrrrll~~~~11i11111111111111111111illlllllilliilllilllllllllllllllllllillllllllli111111111,~ - fiiiiiiiiii~iir~iiiiit~f~iiriiief~iiiii~iiii~~i~~ii~i~iii~iiiii~rii~iiiiiiiiiiiiiiiiisir~~rl~n~rin~~it~titittiitiii~iiiiiiirii ~rr11rr11r111111111i11111111111111111111111111111111illllli1111111111111111111111111111111111111111111IIIIIIIIIIIIIIIIIII~I~~I~~~J .~ ~_ ~* ~_ ~~ c AGENDA ITEM NO. A,PPE CE REQUEST ,- - PUBLIC HEARING ~ ORDINANCE ~ CITIZENS COMMENTS r ~-~ SUBJECT: ~ ~~ r ~ ~ ~ ~ , 1, ~ A ~ ~; /;-~ ,~ w I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND. ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: __ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, -' and will enforce the rule unless instructed by the majority of~the Board to do otherwise. - c ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments ' -_ wrth the clerk. • ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _. _. _ __ fiiiiiiiiii~iiniiiiiri~~iri~i~ef~i~iiiiii~i~~i~~i~fi~iil~~ii~ii~~iiiiiiiiiiiii~iiiiiiei«~r~~frin~i~itirift~tiiiii~iiiliiitii o~ ROAN ~F ti •~ ,, A z c~ o Via? 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 May 31, 1996 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE•CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL OISTRIC.T (540) 772-2005 Rev. M. Douglas Newman Evangelism Minister Cave Spring United Methodist Church 4505 Hazel Drive, SW Roanoke, VA 24018 Dear Reverend Newman: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, May 28, 1996. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. With kindest regards, /.~r/'- - 1....-~ Bob L. Joh on, Chairman Roanoke County Board of Supervisors .~ C~~ixx~t~ of ~o~rx~o~e ® Recycled Paper O~ ROANp,Y~ r ~ ', : p Z 47 a= C~~~xx~~ ~~ .~a~xx~~.~.~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 CLERK TO THE BOARD (703) 772-2005 FAX (703) 772-2193 May 31, 1996 Mr. James D. Campbell Executive Director Virginia Association of Counties 1001 East Broad Street Richmond, VA 23219 Dear Jim: BRENDA J. HOLTON DEPUTY CLERK Attached is a certified copy of Resolution No. 052896-2 recommending legislative proposals to the Virginia Association of Counties for the 1997 Session of the Virginia General Assembly. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, May 28, 1996. If you need further information, please do not hesitate to. contact me. Sincerely, ~• Mary H. Allen, CMC Clerk to the Board of Supervisors Attachment cc: Roanoke Valley General Assembly Legislators Mary Parker, Roanoke City Clerk Carolyn Ross, Vinton Town Clerk Forest Jones, Salem City Clerk Clerk, Bedford County Board of Supervisors Clerk, Botetourt County Board of Supervisors Clerk, Floyd County Board of Supervisors Clerk, Craig County Board of Supervisors Clerk, Montgomery County Board of Supervisors Clerk, Franklin County Board of Supervisors Paul M. Mahoney, County Attorney ® ~ P~ O~ POANp~~ a ~ '_p Z L7 z J ,:. ~~ 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 May 31, 1996 Mr. Forest Jones, Clerk City of Salem P. O. Box 869 Salem, VA 24153 Dear Mr. Jones: BRENDA J. HOLTON DEPUTY CLERK Attached is a copy of Resolution No. 052896-15 authorizing the execution of an agreement between the City of Salem and the County of Roanoke relocating the boundary line between said government entities (Mowles Spring Park). This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, May 28, 1996. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors Attachment cc: Paul M. Mahoney, County Attorney r , C~o~~xt#~ o~~ ~a~tx~~~e ®q~~ p~ 0~ POANp~~ ti~ 9 Z Z v a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 C~~~xx~t~ .~~ ~.~~x~~~tP P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 June 3, 1996 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOWNS MAGISTERIAL DISTRICT HARRY C. NICKENS. VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 The Honorable Lee B. Eddy Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018 Dear Lee: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Fifth Planning District Commission. I am pleased to inform you that, at their meeting held on Tuesday, May 28, 1996, the Board of Supervisors voted unanimously to reappoint you as an elected representative to the Fifth Planning District Commission for another three year term. Your new term will begin on June 30, 1996, and expire on June 30, 2001. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointee ~---1 Si Bo J hn n, Chairman Roanoke ounty Board of Supervisors BLJ/bjh Enclosures cc: Wayne Strickland, Executive Director, SPDC ® P>~ O~ AOANp,Y~ ti' `;•,A z c~ ~ 2 v ,,~~ rags COUNTY ADMINISTRATOR ELMER C. HODGE (Sao) 772-2004 (~~~x~#~ of ~~~xto~~e Mr. Eldon L. Karr 8011 Poor Mountain Bent Mountain, VA Dear Mr. Karr: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 June 3, 1996 Road 24059 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE•CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Board of Zoning Appeals. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, May 28, 1996, the Board of Supervisors voted unanimously to reappoint you as a member of the Board of Zoning Appeals to represent the Windsor Hills District for another five year term. Your new term will begin on June 30, 1996, and expires on June 30, 2001. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. State law requires that you take an oath Clerk of the Roanoke County Circuit Court. administered prior to your participation on telephone Steven A. McGraw, at 387-6205, to oath administered, and Mr. McGraw has asked letter with you. of office before the This oath must be this Board. Please arrange to have the that you bring this On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincere~i, L. Jo son, Chairman unty Board of Supervisors BLJ/bjh Enclosures cc: Tim Beard, Secretary, BZA Steven A. McGraw, Clerk, Circuit Court ® Recycled paper O~ EtOANp~~ ~ • ~ 's~ ~ O 2 v a~ raaa COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 May 24, 1995 C~~~xx~t~ .~r# ~.o~trtnr~e Mr. Hank Gregory 6583 Pencheck Circle Roanoke, Va 24018 Dear Mr. Gregory: BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Highway and Transportation Safety Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, May 28, 1996, the Board of Supervisors voted unanimously to reappoint you as a citizen at large representative to the Highway and Transportation Safety Commission for another four year term. Your new term will begin on June 30, 1996, and expires on June 30, 2000. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerer B b L. J on, Chairman R noke Count Board of Supervisors BLJ/bj h Enclosures cc: Carol Broadhurst, Secretary, RCTSC Office of the Public Defender 209 First Street, SW Roanoke, VA 24011 ®R~~ Pte, 0~ ROANp,~.~ ti ~~ ~ z ~ z u' a~ rasa COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 June 3, 1996 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE•CHAIRMAN VINTON MAGISTERIAL DISTRICT' LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MIN NIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Mr. William M. Skelton, Jr. 4349 Cordell Drive Roanoke, VA 24018 Dear Mr. Skelton: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, May 28, 1996, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for another three year term representing the Windsor Hills Magisterial District. Your new term will begin on June 30, 1996, and expires on June 30, 1999. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. on, Chairman ty Board of Supervisors BLJ/bj h Enclosures cc: Pete Haislip, Director, Parks & Recreation (2~n~xx~#~ ~# ~~~xrto~~e ® Recyded Paper O~ AOANp,~~ ti~ z ~ OJ ~ }~' 1 38 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 June 3, 1996 BOARD OF SUPERVISORS BOB L. JOHNSON. CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FEN70N F. "SPIKE" HARRISON. JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Mr. Robert R. Cookston 5035 Jonathan Lane Roanoke, VA 24012 Dear Mr. Cookston: The members of the Board of Supervisors wish to express their sincere appreciation for your service to the Parks & Recreation Advisory Commission by completing the unexpired term of Mr. Howard Bullen. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, May 28, 1996, the Board of Supervisors voted unanimously to appoint you as a member at large of the Parks & Recreation Advisory Commission for a three year term. Your term will begin on June 30, 1996, and expires on June 30, 1999. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerek~i, Bob L. Jo on, Chairman Roanoke Co ty Board of Supervisors BLJ/bjh Enclosures cc: Pete Haislip, Director, Parks & Recreation C~~ix~#~ o~# ~o~xx~a~E ®Recyded Paper LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 28, 1996, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Workman Oil Co. for a Special Use Permit to operate a convenience store and gasoline outlet, located at the corner of Plantation and Hershberger roads, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: May 9, 1996 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, May 14, 1996 Tuesday, May 21, 1996 Direct the bill for publication to: Workman Oil Co., Inc. 828 Macon Street Bedford, VA 24523 (703) 586-8311 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.0. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE C{3UNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 28, 1996, in the Board Meeting Room of the Roanoke County ,Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Industrial Development Authority (AI Hammond) to rezone 88.53 acres from AG-3 to PCD, planned commercial development to allow commercial and recreational uses, located on the east side of the Blue Ridge Parkway at the north side of parkway bridge over Roanoke River at Niagara Dam, Vinton Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: May 9, 1996 ~. Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, May 14, 1996 Tuesday, May 21, 1996 Direct the bill for publication to: Industrial Development Authority PO Box 20068 Roanoke, VA 24018 (540) 774-1197 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, May 28, 1996, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Industrial Development Authority ("frent Development) to rezone 5.0 acres from R-3 to C-1, Commercial, located at the end of Burlington Drive adjacent to Friendship Manor, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: May 9, 1996 ~• Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, May 14, 1996 Tuesday, May 21, 1996 Direct the bil! for publication to: Industrial Development Authority PO Box 20068 Roanoke, VA 24018 (540) 774-1197 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 Printed by Mary Allen / F,DMO1 5/07/96 10:59am From: Terry Harrington / ADMO1 To: Audrey Bower / ADMO1, Mary Allen / ADMO1 Subject: Workman Oil SUP ===NOTE====------=====5/07/96=10:42am== Need to bring thre following off the back burner for the 28th!.... May 7, 1996 Mr. Frank Caldwell T.P. Parker and Son RE: Workman Oil SUP; Convenience Store; Intersection of Plantation and Hershberger Dear Frank: As we discussed, the Board will consider the pending SUP for Workman Oil at the evening session on the night of the 28th. I will be scheduling the hearing for that night, and will be notifying the adjoining property owners. Sincerely, Terrance L. Harrington, AICP Director of Planning Page: 1 f ° ,, +r r c ~ O ~ N '- 'fl -o y ~ U ;: N y C p ~ p V ~ m ~ .wO V ~ .~ Q 1~ _ ~~/~ VY C Q ~ -.. ~ .~tiy GG~V ~„1 o ~ ~ > _ ~ ~~ "Q O v O s H m ~ ~ I~ ~YII V Q~ ~ O ~ y O MV a O .. - ~ t# m .V ~ G L V •~ •~ •3 ~ ~ rw o ~ ~ v `- a ~ ,cam a ~.+ w Q 0 N d ~ ~ Q ~ 0 °• c ~ i ~ ~ w ~ ~ °' a ~ r g ` ~ . o c '~ c. . o ° ,~ E.., ~ c = ~ c w ~ 3 ¢ c . y a e d ~ .y ' 'i bD Ca C. a n 4i bq = v i Q ^I rr y N V... p .r n fA Q ~ ~ ~ c N '~. O ~ L H N C L y 'L ~ ~O ~~. "O x ~ ~ ~ ~ ~ U ..7 Q ~ '~ ~ 'a ~y ~ ~~ ~ ~ ~ q m ~Q+ ~ C~ 7 r Q ~~ yy FPM ~ Gil L i ~ -- ~ ~ L o a. ~ cz ~ a ~, ~ ~ . - a a w, c m.= a~ ~ d m ~ ~ U~ m.~ a d -d w ~ ,~ , ,o c.a~ ~o te . o , ~ - °` ~ ~ , o ~ r , U ~! ~ ~ M ~ et V\1 _ ~Q w C ~a~ x :~> ~, ,,.,~~ ~ , ti`~ ~ ~ ~ O ~ N ~ ~ y N y,D ~ c y ~ v ~ o. • • u o O U V •~ ~ ~ V y ~ V p ~ •y ~ 1Q. ~~. ~ V ~ > ~ ~ ~ aq ~ u y c a c a .~ o A a ~ ~"' ~ U y ~ ao ~ ` ~" -c c ~ ~ o ~ `° 3 °° ~ '- `~ `° a o ~ ~ ~ ~ ea -v c c U H a i ~. ~ • M CQ a i .~ c ~ E c ~ c .a w c Nr. ~ N GD y ~ ` v .~ ~.+ ~.. U U ~ ~ r~ ~./ y c C . y C b0 ~ ~ ~ ~." ~ ~ C C y p a i v ~ 'c ~ O ~ w o A a `° E o N ° o ~ o a. o. .o c ~, o ~, ~ o ~ oa ~ ~ , _ w y ~ y w ~ ~ .~ o C7 a~i °~' ~ 0 a H o ~ ~ O - °? ~ ~ a i ~ ~ ~+ +... ~ 4 'x n. - V y ~ o0 c ~ ~ ~ c U ~ a . w ++ . C r`~"i . ~ ~ O ~ ~ y L N . ~ ~ ~ ~ U ~ 'fl ~ c .~ > > ~ ~ Gam p. ~ ~ aci ~ 'E -v .~ a ~ ~ „ c~ ~ `~ v, a, ~o ~o ~ °` ~o O N ~ ~ ~ M ~ 1- . ^' ^' ^' N N N t~1 1-1 5 06 96 5:08 pm MA - Note from Agenda Staff Meeting Brenda New Business 5. Consideration of House Bill 901 allowing VRS members with 25 years of service to purchase additional credit for active military service or other state retirement service plan. (Diane Hyatt, Finance Director) HOLD UNTIL MAY 28. 1996 MEETING ------------------ First Reading 3. Ordinance authorizing conveyance of a 3.214-acre parcel of real estate (Tax Map No. 55.09-1-20.2) known as Lot 2B, Shamrock Industrial Park in the Catawba Magisterial District. (Paul Mahoney, County Attorney) DEFER TO EXECUTIVE SESSION s/a ~_ ,~Po ~ t~sc a~.P LEGAL NOTICE Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, May 28, 1996, in the Board Meeting Room at the Roanoke County Administration Center, 5204 Bernard Drive S. W. on the petition of Mr. Terry Parsell and Ms. Diane Zeigler on behalf of Belle Grove Development Corporation requesting vacation of a 20 foot drainage easement and 20 foot sanitary sewer easement recorded in Plat Book 18, Page 56 and located in the Hollins Magisterial District. A copy of the documents related to this request maybe examined in the office of the Department of Engineering and Inspections, located at the Roanoke County Administration Center. Given under my hand this May 10, 1996. Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON: Tuesday, May 14, 1996 Tuesday, May 21, 1996 Direct the bill for publication to: WILL COME TO ROANOKE TIMES TO PAY BILL Parsell and Zeigler 1007 First Street Roanoke, VA 24016 (Phone - 342-2272) LEGAL NOTICE Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, May 28, 1996, in the Board Meeting Room at the Roanoke County Administration Center, 5204 Bernard Drive S. W. on the petition of Mr. Charles R. Simpson, Roanoke County Land Venture requesting vacation of a 50 foot unimproved right of way referred to as Britaney Road and recorded in Plat Book 9, Page 200 and located in the Hollins Magisterial District. A copy of the documents related to this request maybe examined in the office of the Department of Engineering and Inspections, located at the Roanoke County Administration Center. Given under my hand this May 10, 1996. ,~"• Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON: Tuesday, May 14, 1996 Tuesday, May 21, 1996 Direct the bill for publication to: WILL COME TO ROANOKE TIMES TO PAY BILL Charles R. Simpson 3420 Electric Road Roanoke, VA 24018 Phone - 774-3407 FAX TO: ROANOKE TIMES LEGAL NOTICES FROM: Mary Allen, Roanoke County Board of Supervisors DATE: May 10, 1996 Attached are two legal notices. The petitioners will come to your office to pay for the notices today. If you have questions, please call me at 772-2003. RKE BORRD SUPERVISORS TEL~703-772-219.3 Transmit Confirmation Report No . Receiver Transmitter Date Time Mode Pages Result 002 RT-LEGAL RKE BOARD SUPERVISORS May 10'96 9~~6 01'21 Norm OK May 10'96 946 ROAN kF a z ~~ a~ 1 DEPARTMENT OF FlNANCE May 16, 1996 Ms. Patti Connolly Roanoke Times & World News Legal Advertisement Department 201-209 Campbell Avenue, SW Roanoke, VA 24011 Dear Patti: DIANE D. HYATT, CPA DIRECTOR PAUL E. GRICE, CPA ASSISTANT DIRECTOR Please publish the enclosed public notice as a block advertisement on Tuesday, May 21, 1996. The size of this ad in past years has been approximately 2.5" x 14". These general dimensions are needed in this ad as well. Bill the cost of publication to the Roanoke County Board of Supervisors at the following address: Roanoke County Board of Supervisors ATTN: Mary Allen P. O. Box 29800 Roanoke, Virginia 24018-0798 I would like to review a draft of the advertisement on May 20, 1996. My fax number is 772-2186. If you have any questions, please call me at 772-2021. Thanks. Sincerely, `~~v~-t W. Brent Robertson Budget Manager Enclosure c: Paul Mahoney, County Attorney Mary Allen, Clerk to the Board Anne Marie Green, Community Relations Elmer Hodge, County Administrator P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 (540) 772-2023 FAX: (540) 772-2186 ® Recycled Paper Coun~y of Roanoke Notice of Public Hearing of the Proposed 1996-97 Fiscal Year Budget The County of Roanoke will hold a public heazing at 7:00 PM or as soon thereafter as the matter may be heazd on Tuesday, May 28, 1996 in the Boazd Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia. The purpose of the hearing is to receive written and oral comment from the public concerning the proposed annual budget for fiscal yeaz 1996-97 summarized below and the FY 1997-2001 Capital Improvements Program. All interested citizens, groups, senior citizens, and organizations aze encouraged to attend and to submit comments. Copies of the proposed budget will be available for public inspection at the office of the Clerk to the Board of Supervisors and all County libraries. Summary of Proposed 1996-97 Budget Revenue Estimates General Fund General Government General Property Taxes Other Local Taxes Permits, Fees & Licenses Fines and Forfeitures Charges for Services Commonwealth Federal Other Youth Haven II Comprehensive Services Law Library Recreation Fee Class Internal Services Garage II Debt Service Fund Capital Projects Fund Internal Service Fund Water Fund Sewer Fund School Operating Fund School Cafeteria Fund School Grants Fund School Textbook Fund Amount $ 62,130,000 19,270,000 567,000 437,500 299,500 5,499,251 1,655,048 706,808 Total General Government 90,565,107 Total General Fund 405,330 1,446,110 41,980 704,597 1,501,854 259,001 94,923,979 9,602,669 315,000 889,384 10,711,356 5,489,574 79,912,607 3,017,000 1,498,253 940,873 Total Revenues All Funds Less: Transfers Total Net of Transfers 207,300,695 (56,194,679) 151,106,016 05/16/96 05:08 PM PROPOSED.WI~4 .. Proposed Expenditures General Fund General Government General Administration Constitutional Officers judicial Administration Management Services Public Safety Community Services Human Services Non-Departmental Transfers to School Operating Fund Transfers to Debt Service Fund Other Total General Government Youth Haven II Comprehensive Services Law Library Recreation Fee Class Internal Services Gazage II Total General Fund Debt Service Fund Capital Projects Fund Internal Service Fund Water Fund Sewer Fund School Operating Fund School Cafeteria Fund School Grants Fund School Textbook Fund Total Expenditures All Funds Less: Transfers Total Net of Transfers 05/16/96 05:08 PM PROPOSED.WI~4 Amount 2,134,094 6,093,764 502,670 1,791,726 9,990,381 7,750,101 8,524,310 3,432,674 42,206,668 6,052,750 2,085,969 90,565,107 405,330 1,446,110 41,980 704,597 1,501, 854 259,001 94,923,979 9,602,669 315,000 889,384 10,711,356 5,489,574 79,912,607 3,017,000 1,498,253 940,873 207,300,695 (56,194,679) 151,106,016 Printed by Mary Allen / ADMO1 5/17/96 11:59am From: Mary Allen / ADM01 To: Elmer Hodge / ADMO1, Gang_of_forty* Group Subject: fwd: May 28 Board Agenda ---------------------------------------===NOTE====______=====5/17/96=11:45am== Reminder...if you have any Board Reports for the May 28 agenda, please let me know by noon Monday, May 20. Thanks for your help. Fwd=by:=John=Cease=/==5/17/96=11:56am== Fwd to: Mary Allen / ADMO1 ....................................... The only potential items I have are the law enforcement DCJS grants that have been awarded to the County by the State which require acceptance by the Board. Brent has a list of them and the financial impacts. Mr. Hodge should be consulted about how he wants to handle these as Board Agenda items. If there are any questions, please contact Jack McCorkle of our Department. I will be working on the Fire Chief selection process all day Monday and Tuesday. --------------------------------------- Page: 1 FAX MEMORANDUM A /ate To: Robert~Williamson Building Code Board of Adjustments and Appeals Fax # 977-2245 Larry Lester Building Code Board of Adjustments and Appeals Fax # 562-2470 From: Mary Allen, Clerk to the Board of Supervisors Date: May 22, 1996 Subject: Appointment to the Building Code Board of Adjustments and Appeals Your terms on the Building Code Board of Adjustments and Appeals expired in April. The Board of Supervisors asked that I contact you to see if you are willing to serve another four-year term. You may fax me back your response to 772-2193 or you may call me at 772-2003. Thank you for considering another term. ~~ rY0 T c`- '~. ~o . -aQ ~ ~~ ~~ RKE BORRD SUPERVISORS TEL~703-77~-2193 Transmit Co~nfirma.tion Report No . Receiver Transmitter Date Time Mode Pages Result 002 SIGN DESIGN 977- RKE BORRD SUPERVISORS May 22'96 840 00'32 Norm 01 OK May 22'96 540 ______ 05-22-1996 D9~27Ahi FP,OM LARR`( AND ANNE LESTER TO 772219 P.01 5122/96 TO: MARY ALLEN, CLERT~ TO THE BOARD OF SUPERVISORS ROANOIiE COUNTY FROM: LARRY LESTER RE: YOUR MEMO DATED 5122/96 THANK YQi7 FOR ASKING ME TO SERVE ANOTHER FOUR-YEAR TERM ON THE BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS. I WOULD BE HAPPY TO SERVE. TDTAL P.01 RKE BORRD SUPERVISORS TEL~703-772-219.3 Transmit Confirmation Report No . Receiver Transmitter Date Time Mode Pages Result 003 9-/562-/2470 RKE BORRD SUPERVISORS May 22'96 851 00'41 Norm 01 OK May 22'96 551 Printed by Mary Allen / ADM01 5/22/96' 4:46pm From: Wanda Riley / ADMO1 Confirm receipt To: Mary Allen / ADMO1 Subject: fwd: Agenda Item ---------------------------------------===NOTE====______=====5/22/96==4:23pm== Joe has one item he would like to put on Tuesday's agenda. It has to do with complaints from citizens about Cox Cable's rates. He has prepared a rough draft, but is going to have to make some changes as a result of some information we received yesterday afternoon from the FCC. I was going to give you a title, but he said he may have to change it. He said he will work on it first thing in the morning. Thanks. Fwd=by:=Mary=Allen=/___________________ Fwd to: Wanda Riley / ADMO1 Thanks for letting me know. --------------------------- Page: 1 JOLLY.PLACE.FRALIN.PRI TEL~1-?03-389-956C ~ ' ~ Apr 26,96 9~4d No.001 P.02 is (~~ 4i NOTICE OF PUBLIC HEARING CHANGE IN BOUNDARY LINES BETWEEN THE CITY OF SALEM AND THE HOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE The City of Salem and the Board of Supervisors of the County o! Roanoke, having by a written agreement determined that it would be in the best interests of the said City and the County and the residents of the areas affected to include within the corporate liaaits of the City of Salem four parcels of real property, currently situate in Roanoke County, lying and being West of the westerly boundary of Mowles Spring Park (said boundary being the current corporate line of the City of Salem). Said four parcels are owned by the City of Salem, Virginia, and were acquired as follower (1) 2.185 acres acquired from Charlotte K. Haymaker and Marcus A. Haymaker, her husband, by deed dated September 30, 1993, recorded in Roanoke County Deed Book 1420, Page 609 and designated as Roanoke County Tax Map Parcel 66.01-1-2.1; (2) 6.873 acres acquired from Helen H. Moulse, by deed dated September 16, 1991, recorded in Roanoke County Deed Book 1349, Page 1530 and designated as Roanoke County Tax Map Parcel 6E.00-1-12.5; (3) 0.951 acres acquired from William E. Hale, Sr. and Orpha J.Hale, husband and wipe, by deed dated July 9, 1991 recorded in Roanoke County Deed Hook 1345, Page 930 and designated as Roanoke County Tax Map Parcel 66.01-1-1; (4) 2.390 acres acquired from William E. Hale, sr. and Orpha J. Hale, husband end wife, by deed dated July 9, 1991, recorded in JOLLY.PLACE.FRALIN.PRI TEL~1-703-389-9560 . .. ~ Apr 26,96 9:44 No.001 P.03 Roanoke County Deed Book 1345, Page 930 and designated as Roanoke County Tax Map Parcel 66.01-1-5.1. This said boundary line adjustment will consist of two separate changes in the boundary line between the City of Salem and the County of Roanoke on property abutting Mowles Spring Park, which said boundary line adjustment will include within the boundaries of the City of Salem, Virginia, the four parcels hereinabove described which are presently situate in the County of Roanoke, said boundary line changes resulting in more convenience to citizens and facilitation of the provision of governmental services. It is proposed, and the agreement between the City and County provides for a change of their common boundary line so that the same shall read as follows to accamplish the purpose of the agreement: RotrNOARY LINE CHANGE NO. 1 BEGINNING at a point on thQ westerly boundary line of Mowles Spring Park at the point of intersection of the properties of the City of Salem, Virginia (being the 2.390 acre parcel acquired from William E. Hale and wife} and the easternmost point of the property of Robert Leah and Mary A. Leah (Roanoke County Tax Map No. 66.01.1- 6.1); thence S. 55° lo' 19" W. 101.49 feet to a point; thence s. 12° 57' 14" E. 428.97 feet; thence S. 77° 31' 32" E. 297.43 feet to a paint; thence N. 76. 44' 46" E. 150.00 feet to a point an the westerly boundary line of Mowles Spring Park, being the current corporate boundary line of the City of Salem, Virginia. CE.FRALIN.PRI TEL~1-'0~-339-9560 Apr 26,96 944 No.G01 P.04 BOUN ARY LINE CHANGE NO. ~ ....~YNNING at a point on the westerly boundary line of Mowles SprinS Park at a point of intersection of the northeasternmost corner of the parcel acquired by the City of Salem from Helen H. Moulse (being a 6.873 acre tract); th®nce S. 70° 06' 16" W. 209.91 feet to a point; thence N. 15° 23' 20" W. 208.28 feet to a point; thence S. 64° 39' 37" Tip. 247.53 feet to a point; thence S. 64° 39' 37~~ W. 2.20 Peet to a point on the easterly line of Virginia State Route 736 (Mowles Road); thence with a curve which has a radius of 285.00 feet, an arc of 5.27 feet and a chord bearing N. 40° 19' 20" W. 5.27 feet to a point; thence N. 40° 51' 08" E. 72.00 feet to a point; thence with a curve which has a radius of 195.00 Peet, an arc of 113.89 feet and a chord bearing N. 24° 07' 14" W. 112.28 Peet to a point; thence N. 70° 06' 16" E. 26.32 Peet to a point; thence S. 12° 57' 14' W. 671.64 feet to a point; thence S. ?3° 57" 14" W. 428.76 feet to a point on the westerly boundary line of Mowles Spring Park, being the corporate limits of the City of Salem, Virginia. Said boundary line ohangos are more particularly shown on a plat of survey dated April 22, 1996, prepared by John D. Abbott, Engineer and Ce~'tified Land Surveyor. A true copy of the proposed agreement and the said survey are on file with the Clerk of the Council of the City of Salem, Virginia, and with the Clerk of the Hoard of Supervisors of the County of Roanoke, Virginia. The Council of the city of Salem, Virg~.nia, shall hold a public hearing on said agreement on May 28, 1996 at 7:30 p. m. at the Salem City Hall, 114 North Hooad Street, Salem, Virginia. The Board of Supervisors of the County of Roanoke shall hold a public hearing on the proposed agreement on May 28, 1996 at 7:00 p. m. at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, ~E.FRALIN.PRi TEL~1-703-3~~-956C • ~inia 2018. Apr ?6~c6 945 PJo.001 P.CS CITY OF SALEM, VIRGINIA By: Forest G. Jones its Clerk BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE By: Mary H. Allen Its Clerk