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Home My WebLink About5/9/1996 - Regularosias(ss ROANOKE COUNTY SCHOOLS BUDGET YEAR 1996-97 Budget Worksheet School Operating Fund BUDGET BUDGET INCREASE INCOME: 1995-96 1996-97 (DECREASE) State Funds: 34 529 156 36 591 999 2 062 843 ' I Federal Funds: 144,800 130,300 14,500 Local Funds: Coun A ro nation 39,419 760 41,485 736 2 065,976 DentallnsuranceA ro riation 261180 261,1801 0 Other Funds: 393,392 383,392 10,000 Non-Recurrin Revenues: Be innin Balance From School O erations 404 951 500 000 95 0491 Use of one-time A ro riation From The Coun 350 000 0 350,000 Use of One-Time Revenue Health Insurance 600.000 600 00 0 TOTAL REVENUE ~ BUDGET BUDGET INCREASE EXPENDITURES: 1995-96 1996-97 (DECREASE) I SALARY 8 RELATED COSTS 3.5% Avera e I Instructional 73 Classified 89 Administrative 76 61,949,2531 63,986,2531 2,037,0001 I I Additional Personnel R nests I 432 828 432,8281 I Subtotal ~ 61 949 253 64 419 1 46 8 I DEPARTMENTAL REQUESTS Classroom Instructlon Executive Assistant 8 49 332 49 332 0 Instructional Pro rams 9 404 144 404 144 0 Office of the Assistant Su t. 80 672 879 672 879 0 Educational Testin 81 34 105 34 105 0 Vocational Education 82 Pu it Personnel Services 83 216 343 1,111,251 216,343 1,368,934 0 257,6831 Guidance 86 205 559 216 659 11 100 Media Services 87 349 520 349 520 01 ~ Su ort services Trans ortation 74 540 416 540 416 I ' 0 I Facilities & O erations 75 3 421 764 1 3,781 764 360,000 Central Su ort School8oard 70 39,137 39,137 0 Office of the Su t 71 224 611 249 011 24 400 Bud et & Data Marva ement 72 Workers Com ensation Increase 3 204 715 240 000 3 204 715 290 000 0 50 0001 Textbook Transfer From O eratin 347 646 473 993 126 347 Instructional E ui ment -All De artments Debt Service - WBHS & Ft. Lewis 97 300 2,074,368 222 300 2,390,368 125,000 316,0001 CPMT-Coun Pickin U Bud etR nest Dentallnsurance 80,100 261,180 0 261,180 80,100 01 Resources Officers Transfer To Coun Staff Develo ment 85 Pu it Assi nment 88 0 67 162 53 257 166 920 : 67 162 53 257 166 9201 O I 1 O I Subtotal 13 694 789 15 052 139 1,357,350 TOTAL REGULAR DAY SCHOOL EXPENDITURES- - 75 644 042 I 79 471.220 3.827.1281 I SPECIAL PROGRAMS - ~ ~ Summer S_r_heel (771 304,1331 326,3231 22.1901 ea w ca ~~ roni 155 064 155 0641 0 i ~ TOTAL SPECIAL TOTAL SCHOOL OPERATII Unfunded Balance 0 01 Speaal Programs Summer school 304,133 326,323 22,190 326,323 22,190 326,323 22,19 155,064 156,464 1,400 155,064 0 155,064 0 Adult education Subtotal 459,197 482,787 23,590 481,387 22,190 481,387 22,19 Total Expenditures 76,103,239 84,420,023 8,316,784 79 952,607 3,849,368 79,912,607 3 809,368 (4,967,416) (4,967,416) 0 0 0 0 Out of Balance M:\Fnance\Common\School\BUDGET97.WK4 05/09/96 M:\Finance\CommonlSchoo~BUDGET97.WK4 05/09/96 ~v OF ROANO~ F ~` !A Z ~ M ~ ~ p V1'1 J d ~~ 1838 1 OFFICE OF DIVISION SUPERINTENDENT ROANOKE COUNTY SCHOOLS 5937 COVE ROAD, N.W. ROANOKE, VIRGINIA 24019 May 3, 1996 TO: Board of Supervisors FROM: Deanna Gordon, Superintendent Jerry Hardy, Director, Budget & Data Management SUBJECT: REQUESTED INFORMATION Enclosed is statistical information which was requested by several board members at the Apri123, 1996, budget work session. If you have questions, please call Deanna Gordon at 562-3704 or Jerry Hardy at 562-3717. Thank you. skt Attachments c: Elmer Hodge School Board Members ,. ENROLLMENT & TEACHING POSITIONS -10 YEAR PERIOD * POSITIONS (FTE's) FY1984-85 FY1994-95 Total Enrollment 13,730.0 13,707.0 Total Teaching Positions 979.5 1,071.8 Special Educ. Enrollment 1,239.0 2,189.0 Special Educ. Teachers 100.0 147.0 School Psychologist 6.0 7.0 Speech Pathologist 8.0 14.3 Occupational Therapists 0.0 1.0 O. T. Assistant 0.0 1.0 Physical Therapists ~ 0.0 2.0 School Nurse 2.0 3.0 Regular Teaching Positions 863.5 896.5 Special Education Positions 116.0 175.3 ADMINISTRATIVE POSITIONS - 10 YEAR PERIOD * POSITIONS (FTE's) ADM: 13,730 ADM: 13,707 FY1984-85 FY1994-95 Superintendent 1.0 1.0 Assistant /Associate Superintendent 2.0 1.0 Central Office Administrators 20.0 21.0 Elementary Principals 17.0 16.4 Elementary Assistant Principals 5.5 4.5 Secondary/Middle School Principals 10.0 10.1 Secondary/Middle School Assistant Principals 18.5 19.7 Totals 74.0 73.7 * Taken from Roanoke County's Superintendent's Annual School Report for 1984-85 & 1994-95. •,, BENCHMARK DATA FOR TEACHER SALARIES VEA Research Office - Richmond, Va. YEARS FY1984-85 RANK 1 15,500 9th 14 22,745 41st YEARS 0 FY1995-96 ~ 25,800 RANK 23rd 10 28,900 32nd 20 38,550 11th 30 39,150 46th MAX 39,150 50th ABILITY AND EFFORT BASED ON REAL ESTATE VEA Research Office - Richmond, Va. YEAR ABILITY EFFORT FY1984-85 82nd 3rd FY1993-94 67th 12th MEETING DATE: ITEM NUMBER RC ~ Mr. Eddy Mr. Minnix ~ Mr. Harrison ~ Dr. Nickens Mr. Johnson ITEM NUMBER Mr. Eddy Mr. Minnix Mr. Harrison Dr. Nickens Mr. Johnson ITEM NUMBER Mr. Eddy Mr. Minnix Mr. Harrison Dr. Nickens Mr. Johnson MEETING DATE: fTEM NUMBER RC ~ Mr. Eddy Mr. Minnix Mr. Harrison ~ Dr. Nickens Mr. Johnson ITEM NUMBER Mr. Eddy Mr. Minnix Mr. Harrison Dr. Nickens Mr. Johnson ITEM NUMBER Mr. Eddy Mr. Minnix Mr. Harrison Dr. Nickens Mr. Johnson 5/06/96 11:28 am MA The attached memo and agenda from School Board were delivered to Supervisors on Friday by Chris. I also sent them mail and messages, with reminder about voice mail. Brenda interoffice M E M O R A N D U M to: Board of Supervisors from: Elmer Hodge ~~~ / subject: School Capital Projects date: May 9, 1996 Several of you have requested information regarding the past and projected overruns on school capital projects. For the past several years, we have been keeping a worksheet by school capital project, that combines all funding sources together. The attached worksheet is a summary of the projects that in the last few years have required additional funding. In the past the Board has not required the details of the school capital projects, so it is difficult to tell from our records 1-~ow the scope of the project was changed from original approval to final construction. I am attaching several Board reports related to these capital projects. In discussing this with several of you there seems to be an understanding that the costs of the projects are all inclusive (including furnishings and equipment). In the future, the Board should require enough detail on the school projects to know exactly what is included in the cost. William Byrd High School is expecting to receive $3.3 million Literary Loans in June 1996. The construction bids were recently received by the School Board at $3.5 million and do not include equipment or furnishings. Homer Duff is currently working to reduce the construction cost by eliminating items from the bid. The School Board has not yet awarded the contract. Ft. Lewis Elementary is expecting to receive $1.3 million in Literary Loans in the Fall 1996. These construction bids are expected by May 30, 1996, and a cost overrun is currently expected on this project, although we will not know for sure until the bids are opened. If you have any questions about this, please contact me. cc: Deanna Gordon ti School Board Capital Projects rins Sub~eauent Fundinrt :~Ilncatinnc Original Supplemental "total Funding Funding Funding * Glenvar Middle ---- 1993 GO Bond 2.650,000 1994 VPSA ? ,200,000 Reallocated from current year projected yearend balance (for furnishings) 95,000 Request for BOS to fund equipment needs 300,000 2.650,000 1,595,000 4,245 000 * Northside High 1993 VPSA (reallocated 284,090 to NSJ) 1.910,000 Capital Improvements 350,000 1.910,000 350,000 2,260,000 * Northside Gym/Auditoriurn,~Classrooms 1995 VPSA 2,500,000 Original literary loan filed 1,500,000 Request for BOS to fund 1,300,000 2.500,000 2,800,000 5,300,000 Masons Cove 1993 GO Bond ~ 10,000 1992 VPSA reallocated 15 000 RCOS (School Administration) 1992 VPSA reallocated for roof 1993 VPSA 1994 VPSA Capital Improvements Glenvar Elementary 1993 GO Bond Reallocated in 93 GO Bond Herman L Horn 1993 GO Bond Reallocated in 93 GO Bond Mountain View 1993 GO Bond Reallocated in 93 GO Bond * William Byrd High A & E (science room addition) 1993 GO Bond Reallocated in 93 GO Bond Original literary loan filed for classroom addition Supplemental literary loan filed Supplemental literary loan filed when loan max increased (Bid received at $3.5 million without equipment/fisrnishings) * Fort Lewis Original literary loan filed 1995 VPSA for A& E (Bids due 5/30/96) * Projects in progress or scheduled for this year. ~ 10,000 15,000 525,000 75,000 400,000 200,000 t 50,000 -100,000 425,000 825.000 300,000 169,000 300,000 169,000 469,000 300,000 120,000 300,000 120,000 420,000 400,000 15,000 400,000 15,000 415,000 120,000 70,000 2,000,000 500,000 800,000 2.120,000 1,370,000 3,490,000 1,300,000 100,000 l .300,000 100,000 1,400,000 05/09/96 capital\OVERRLJNS.WK4 ACTION # A-72391-3 ITEM NUMBER ~3 MEETILdG DATE: AGENDA ITEM: July 23, 1991 Authorization for the Roanoke County School Board to submit certain Literary Fund Applications COUNTY ADMINISTRATOR'S SUMMARY OF INFORMATION: COMMENTS: In accordance with discussions with the Board of County Supervisors during the past several months, the Roanoke County School Board is in the process of preparing applications for Literary Fund loans for certain new school additions and renovations to existing buildings. These projects total $13,900,000 and, once the applications are received by the state, will be placed on the waiting list until funding is available. It is envisioned that these projects will be constructed during the period of 1993-1999, as shown on the attached schedule. In addition to the Literary Fund projects, the school ";:;oard recommends that a site be procured in the Cave Spring/South County area as soon as possible for a future high school or middle school. A minimum of fozty acres would be required. FISCAL IMPACT: In accordance with schedule prepared by Diane Hyatt and presented to the board of supervisors on July 9, 1991. STAFF RECOMMENDATION: Staff recommends that authorization be granted to the school board to submit the Literary Fund loan applications to the state for the projects defined in the attached resolution. r ~' ayes Wilson, Superintendent Elmer C. Hodge County Administrator -2- ~-3 ACTION VOTE No Yes Absent Approved ( X) Motion by: b2b L. Johnson Eddy x Denied ( ) to approve sta f _ Johnson X Received ( ) recommendation _ McGraw ~ Referred ( ) ~ Nickens x To Robe r s x cc: cc: File Dr. Bayes Wilson, Superintendent, Roanoke County Schools Diane Hyatt, Director, Finance r .___ 'RESOLUTION REQUESTING AUTHORIZAT20N v ~~ B. THE BOARD OF - SUPERVISORS OF ROANOKE COUNTY TO SUBMIT APPLICATIONS TO THE COMMONWEALTH OF VIRGINIA FOR LITERARY FUND LOANS. " WHEREAS, the County School Hoard of Roanoke County has evaluated school facilities serving all areas of the county and has concurred that a need exists to commence a program of new additions and renovations to certain present facilities, and WHEREAS, said school board deems it appropriate and in ":he best interest of the school division to submit applications Eor Literary Fund loans nor the following: Green Valley Elementary - kindergarten Fi.~nded U,'~t~, addition and building renovations $ 1,000,000. G 2 vPSA Cave Spring Junior - building renovations 2,500,000. William Byrd High - addition of science rooms and building renovations 2,000,000. Glenvar High - classroom addition and building renovations (L,~dak~ltool) 2,500,000. Northside High - classroom addition and building renovations 1,500,000. Cave Spring High - addition of science classrooms and building renovations 2,500,000. Cave Spring Elementary - library addition and building renovations 800,000. Mason's Cove Elementary - classroom addition and building renovations 500,000. Back Creek Elementary - classroom addition 600,000. TOTAL $13,900,000. NOW, THEREFORE, BE IT RESOLVED that the County School Board of Roanoke County, on motion of Maurice L. Mitchell and duly seconded, requests the Board of County Supervisors of Roanoke County to authorize said school board to submit applications to the Commonwealth of Virginia for Literary Fund loans as herein set forth. I ~ ~e.vn vl,~ I cXt n o c. o'n Countl,~advahcc ~OU~o: I ~Jeyrir.A I~h ,.-~..~,>~ ~ a , s H - P~-~ y ~+ b 3. 3 M -J u.n ~i c 43 Ga 13ov1d - Q~ vPsA + ? q3 vPsA Ralf r~rhnS t-v E'~^~ S}xl~ 91. No pld-ni ur ~Ic ~~ p~ P} of Ec1 G3 6o Bond ~i3 Go (3oc~d 93 Coo f3or~d r 1. r ~~~ J Adopted on the follo;~inq recorded vote: AYES: Paul G. Black, Maurice L. Mitchell, Charl,~ie S. Pafford, Barbara B. Chewning, Frank E. '"homas NAYS: None TESTE: i ~L~ Clerk A3 i r ACTION NO. ITEM NUMBER A'I' A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROA_NOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 28, 1994 AGENDA ITEM: Authorization for the Roanoke County School Board to Submit Certain Literary Funds Applications COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On June 14, 1994 the Roanoke County School Board presented their need to apply for Literary Loan Funding for the following Projects: Additional funding needed to complete William Byrd High School project $ 500,000 Construction at Fort Lewis Elementary for classrooms and gymnasium $1,300,000 Renovations at Glenvaz Elementary School $ 100,000 $1,900,000 The School Boazd took action on these items on June 8, 1994. A copy of the resolution from the County School Board is attached. County staff will work with County School Board staff to complete the Literary Loan applications and file them with the State. Once the applications aze filed, the projects will be placed on the waiting list until Literary Loan funds become available. It is envisioned that these projects will be constructed during the period of 1996 through 1997. FISCAL IMPACT: The debt service related to the payment of these Literary Loans will be included in future year budgets. Attachment A is a preliminary view of future debt service for the Roanoke County School Board. STAFF RECOMMENDATION: Staff recommends allowing the School Boazd to submit the Literary Fund loan applications to the State for the projects defined. Respectfully submitted, l.l} a , Diane D. Hyatt Director of Finance Approved by, Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ _ Received () Johnson _ _ Referred () _ _ Kohinke _ To () _ _ Minnix _ _ _ Nickens 0 u 3 O U V O Q ^V s~ u ~ "~ u .o ~ it 7 L w :S ~ ~ Q _ 7 ~ T h u C ^ ~ rNYj C uCM1~ O C L'1=L ~~j~ >O ...•. ,~ O pct vl ~tN V7 ~0 C'--~viOQ ~O.u ~D ~OC~~ n M~~ ~ '~+ M N Q~ N O O l'J _ 'ri0 V M 00 Q O V'f 0 0 0 0 n ~ [~ N h •-- ~ Q: 00 ~ 00 N O c+1 v~ ers ~:t> >O M I ~ 'V' ~ et t"1 t'1 t~l t"1 N ~O~OQ~O~D 00000 Qt~I`~~000'-no0 V1 O+v1 ~pO~~~-~ O a\ r ~ O ~O V O -• ~ -• M ~ t~ M ~O 00 -~ 00 [~ 00 00 00 00 00 ~. ~ ~..ivvvv..iV Vl ~O ~0000~0 N..-"._: ..: ~O eT?0000000 ~ ~ N N N N M M M M O N DO o0 ~ c9 ~ 00 00 00 00 00 00 00 00 00 00 00 00 00 DD 00 O O O O O ^ ^ M^~Or-f~Q Ot~t~•1Obr~1 QC1 ~ONCT COIN OCO v~0~0 ~o„p ~ M i Y V ' ~ ~ Nt~Ge}'r 00 v1 x+00 v1~a0 Q~000r a0 •aTrhv'1O _ v1 ~O l~ ~/1,~0 ~ M N O 01 00 ~O h Q N ~••~ O 00 l~ K . 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N ^'1 Q h b i~ g q q 0 Q O 0 q q q q O O O C C C C 0 0 0 ~~ ~, ~ ~, ~, ~~ ~, ~ r V ~` g q q q q q 0 0 0 C C O O O O O p O 0 0 0 0 0 C 0 0 ~ ~' '~ ~ ~ '~ g N N N H ~`~ N N~ V N rY N N N N N N ~`1 N N N N ("' L^ L-7 Q F~ VI C U Attachment A N ~0 U O N Q d O L d v 0 °u h Q .r .`o 0 0 Z h Q 'J v Y ~O U O O C O h N a ,o 0 a O O Q V C 'et O 00 ~ ~ v O •O O O. O O O ~ a y 'C Q. g .~ v 0 4 Z +! id ~ u o ~ ~ a ~, a 4. N Q ~ O c ~ C a O o. r4 ~ ~~ ~'~ O O v fn Y a~ H m W s N Q O O FROM THE MINUTES OF THE COUNTY SCriOCL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON JUNE 8, 1994 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, SALEM, VIRGINIA. RESOLUTION REQUESTING AUTHORIZATION BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO SUBMIT AN APPLICATION TO THE COMMONWEALTH OF VIRGINIA FOR A LITERARY FUND LOAN FOR THE FORT LEWIS AND GLENVAR ELEMENTARY SCHOOL PROJECTS. WHEREAS, the County School Board of Roanoke County has approved improvements to Fort Lewis Elementary School (classroom and gymnasium addition, air conditioning, electrical and other renovations); and renovations to Glenvar Elementary School based on preliminary cost estimates of $1,400,000, and WHEREAS, the board has elected to make application for a Literary Fund loan in the amount of $1,400,000; BE IT RESOLVED, that the County School Board of Roanoke County on motion of Maurice L. Mitchell and duly seconded, requests the Board of Supervisors of Roanoke County to authorize said school board to submit an application to the Commonwealth of Virginia for a Literary Fund loan in the amount of $1,400,000 for the projects at Fort Lewis and Glenvar Elementary schools. Adopted on the following recorded vote_ AYES: Jerry L. Canada, Barbara B. CheTaning, Charlsie S. Pafford, Maurice L. Mitchell, Frank E. Thomas NAYS: None TESTE: ~--- ~'. ~/ ~. ~-~ J' ~ ~-'-~-~ -Clerk _.. , -~._ c: Diane Hyatt Mrs. Penny Hodge FROM THE MINUTES OF THE COUNTY ~~HOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.?`. ON JUNE 8, 1994 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION =:JILDING, SALEM, VIRGINIA. RESOLUTION REQUESTING A~?THORIZATION BY THE BOARD OF SUPERVISORS 0~' ROANOKE COUNTY TO SUBMIT AN APPLICATION TO THE COMMONWEALTH OF VIRGINIA FOR A LITERARY F'~ND LOAN FOR THE FORT LEWIS AND GLENVAR ELEMEN^~RY SCHOOL PROJECTS. WHEREAS, the County School Board of Roanoke County has approved improvements to Fort Lewis Elementary School (classroom and gymnasium addition, air condi~ioning, electrical and other renovations); and renovations to Glenvar Elementary School based on preliminary cost estimates of $1,400,000, and WHEREAS, the board has elected to make application for a Literary Fund loan in the amount of $1,400,000; , BE IT RESOLVED, that the County School Board of Roanoke County on motion of Maurice L. Mitc :ell and duly seconded, requests the Board of Supervisors of Roanoke County to authorize said school board to submit an application to the Commonwealth of Virginia for a Literary Fund loan in the amount of $1,400,000 for the projects at Fort Lewis and Glenvar Elementary schools. Adopted on the following recorded vote.: AYES: Jerry L. Canada, 3arbara B. Chewning, Charlsie S. Pafford, Maurice L. Mitchell, Frank E. Thomas NAYS: None TESTS: ~- -~-~-~ ~ '~~-~ ' C 1 erk ~-. c: Mrs. Diane Hyatt Mrs. Penny Hodge t~ A 6.1395-3- . - ACTION N0. ITEM NUMBER-~ .. ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COFJl~iTYr , ~ ~ ~`~~' VIRGINIA HELD AT THE ROANOKE COUNTY ADMIlVISTIZATION CENTER . :. Y• ~ __ MEETINCr DATE:- June I3, 1995 AGENDA ITEM: Authorization for the Roanoke County School Board to Withdraw and Resubmit A Literazy Fund Application for William Bvrd High School COUNTY ADMIMSTR~TOR'S OMM ~ TS ~ ~~~~ ~,~ ~~~' SUMMARY OF iNFOR~i.~ ~'(~`~: ine School Board Five Year Capital Improvements Plaa includes a 53.3 million renovation of William Byrd High School to be funded from 52.5 million of Literary Loans and 5800,000 from Virginia Public School Authority (VPSA) loans. Effective January 1, 1995, the maximum literary fund loan amount allow_`le for a single construction project was increased from $2.5 million to $5 million. T'ne School Board would like to take advantage of the reduced interest rate available through literary loan funding for the entire project cost rather than pursue a supplemental funding source from the VPSA. This will save approximately 5300,000 in interest expense over the life of the loan by taking advantage of the ~°,'o interest rate available through the Literary Loan program. On June 8, 1995 the Roanoke County School Boazd approved a plan to withdraw the literary loan appication for $2,500,000 for William Bvrd High school and immediately resubmit a new application for the total project cost of 53.300.000. County staffwiil work with CoL:.:~r ~c c~,i Board ~~aii to complete the Literary Loan application and file it with the State. Once the appcation is tiled, he project will be placed on the waiting list until Literary Loan funds become available. It is anticipated that funding will be available and construction will begin in the Fall of 1996. FISCAL. IMPACT: The debt service related to the payment of these Literary Loans will be included itt futtae year budgets. This project has been included in the School Board's Five Year Capital Improvement ~ . Plan. - ~:~:. ~' "STAFF RECONIlVIENDATION: Staff recommends allowing the School Board to resubmit the Literary I ~ ~~; ~-- , ~. ar~oommonwoad~6-13-9s s ~ - -- , ~,~ c Fund loan application to the State for the project defined. lZespectfuliy submitted, ved b , ~v Diane D. Hyatt EImer C. Hodge Director of Finance Courny Administzator ~~ . ~-,l1 .~ - ;~:. ~_ :, - Approved (x) ---------- AcrroN Motion by: Kotion by Harr ----------- _MM voTE y C .N_M ... , .. Denied ( ) R Nickens to authorize . No Edd Yes Abs eceived ~submlttal ( ~ Referred Johnson _~ To ( ) Kohinke _~ Minnix ~_ Nickens ~ cc: File Diane D. Hyatt, Di:~ctor Finance W. Brent , Robertson, 3udget Manager Dr. Deanna Gordon, Superintendent, Roanoke County Schools .,~• ' .~..r.~ ra~icammoa~boa~dl6-1395 ~-1 _. •1~ ~~~ Roanoke County Schools Fiscal Year 1992-93 Pror~osed Bond Projects 1. Mason's Cove - Classroom addition ar_d $ 530,000 renovations 2. Back Creek - Classroom addition 636,000 3. Cave Spring Elementary - Library addition and 1,100,000 renovations 4. Glenvar Elementary - Electrical upgrade, 300,000 heating and air conditioning 5. Herman L. Horn - Electrical upgrade, 300,000 heating and air conditioning 6. Mountain View - Electrical upgrade, 400,000 heating and air conditioning 7. Oak Grove - Electrical upgrade, 350,000 heating and air conditioning 8. Burlington - Electrical upgrade, 500,000 heating and air conditioning 9. Mount Pleasant - Electrical upgrade, 600,000 heating and air conditioning 10. Clearbrook - Electrical upgrade, 380,000 heating and air conditioning 11. Roland E. Cook - Electrical upgrade, 300,000 heating and air conditioning 12. Glenvar High - Middle school 2,500,000 addition - (Close Ft. Lewis) Architecture/engineering costs (6~) 150,000 13. Northside High - Architecture/engineering 90,000 14. William Byrd High - Architecture/engineering .. 120,000 15. Cave Spring High - Architecture/engineering 150.000 8,406,000 Bond Issuance Costs (estimated) 100.000 Total School Bond Projects $ 8.506,000 26 inter~cffice M E M O R A N D U M ta: Board off' Supervisors •~ from: Elmer Hodge ~' subject: County and School Budgets date: May 2, 1996 Several of you have asked for an explanation of the County's proposed transfer to the Schools for the FY1996-97 budget. This transfer has several components and is illustrated below. Total support of Schools through transfers is proposed at $44,800,658, an increase of 7.8% or $3,251,269 above the FY95-96 transfer amount of $41,549,389. The proposed support of Schools represents 49.8% the County's General Government budget. 2. Included in the above support for Schools, increases in funding consist of the following components: • Contribution for salaries and operations $2,065,976 • Debt service on School projects 705,293 • Schools' CPMT increases reflected in County's expenditures 250,000 • Share of BPOL revenue 230,000 Total Increased County Funding (7.8%) $3,251,269 / Procurement, Payroll, Finance, and Accounting functions for the Schools are provided by County staff at no cost to the Schools. The County also provides $260,932 in funding for Dental Insurance coverage for School employees (Included in #1 above). No increase has been projected for FY96-97. In addition, Direct Aid from the state for Roanoke County Schools was increased $2,062,843 over current year funding. Total new revenues for Schools from state and local sources amounts to 5,314,112, an increase of 7% over FY95-96 School revenues. m:~ce~~t~~a~n~~i.m~ Board of Supervisors Page 2 May 2, 1996 When considering the County as a whole, new revenue s available from all sources to provide goods and services to the citizens of Roanoke County for FY96-97 will increase by $7,758,000. The proposed School allocation is approximately $5,314,000, or 68.5% of these funds. The remaining $2,444,000 will be utilized by the County for salaries, capital planning and operational needs. The Board has previously committed to increasing BPOL taxes to be "revenue neutral" and we have booked the additional $460,000 generated from this change. It will be necessary to advertise and hold a public hearing for this increase during the month of May. We cannot record and appropriate revenues in the budget from a source that has not been approved by the Board. Some Board members have expressed a preference to give the Schools all of the $460,000 increase, and some would like to give the Schools half. My recommendation would be to give the Schools half and save the remainder in a capital reserve for future projects. At the School Board meeting on Apri125, 1996, Dr. Gordon submitted the attached revised School budget. It still exceeds our recommended allocation by $1,231,431, but does not include the $230,000 from the BPOL adjustment. The additional personnel requests are outlined on the second page of the budget handout. The School Board discussed adding back another $100,000 for textbooks, but did not vote on this. revised budget. Please let me know if you have questions concerning this information. m:~ce~~~a~~isi.m~, o4rzsis6 KVAIVVnC l.VU1V 1 T ,lrtiVUL:i BlJOGET YEAR 1996-97 Budget Worksheet School Operatlng Fund (INCOME: BUDGET 1993-96 BUDGET INCREASE 1996-97 (DECREASE) IStats Funds: I 34 529 158 38 591 999 1 843 I ; Federal Funds: 144 800 130 300 14500 , Local Funds: Cou anon 39 419 760 41 485 738 2083 978 Dental Insunmce 261 1801 281 180 0 B innin Balance From School O ons ! 404 951 0 404 951 ' IOtherFunds: 393 392 383 392 10000 i iNon-Racurtin Revenues: i Use of One-Time n From The Coun i 350 0001 O I 350 000 Use of One-Time Revenue Health Insurance TOTAL REVENUE i t EXPENDITURES: SALARY 3 RELATED COSTS 5% Avera e BUDGET 1995-96 BUDGET 1996-97 INCREASE (DECREASE) ~ ~ i Instructional (73), Classrfied (891, Administrative 176) 61 949 2531 94 859 2531 2 910 000 I I Additional Personnel Requests ~ 491 726 ~ 491 7281 I i Subtotal 1 61.949.253 I I 95.350.979 I 1 .401.728 I ~ vemai mwrancs 281 180 281 180 0 Staff ent 67182 67182 0 Pu 'I ent 88 S3 257 53 257 0 Subtotal TOTAL REGUUIR DAY SCHOOL EXPENDITURES SPECIAL PROGRAMS 13 694 789 I I 14 851 672 ! 1 158 883 Summer School 304133 326 323 190 Adult Education 90 155 084 155 084 0 TOTAL SPECIAL PROGRAM.° TOTAL SCHOOL OPERATING EXPENDITURES UMunded Balance 1,231,431 1,231,431 DEPARTMENTAL REQUESTS 04/25/96 BUDGET 4'VORKSHEET ASSUMPTIONS A. New Ex nditur~ 1. Sala Increases 5% 582 000/1 °% Z 910 000 Additional Personnel R nests 2 -Resource Officers 58 898 1 - Ps cholo ist 46 066 Glenvar Middle School Personnel 139 481 1 -Administrator .5 -Librarian ' 1 -Teacher i 1 -Secretary 1.5 -Custodian S eaal Educ. Teachers 117 336 1 - Cave S rin Hi h 1 - Cave S rin Jr. 1 - Northside Middle i ~, 1 -William Byrd High ! i ~ Related Costs for Additional Personnel 90,445 Paid Holiday for Bus Drivers & Aides 39,500 2. Departmental Requests ' a. Classroom Instruction Remediation Tutors Hourly Rate Inc. 3,900 ! ' Special Ed. Work Experience Program 51,1831 Regional Special Ed. School Tuition 206,5001 Roof Repairs 200,000 Wde Area Network 8~ Internet Operational Costs 60,0001 ' c. Central Support Curriculum Writing Hourly Rate Inc. 24,400 ' Workers Comp. 50,000 I Instructional E ui merit 125 0001 Debt Service for WBHS 8 Ft. Lewis 316,000 Textbook Adoption Transfer 100,000 I ' CPMT- County Picking Up Budget Request (80,100 3. Special Programs Hours Rate Increase for Summer Remedial Pro rams 221901 i I Sub-Total 4580,799 B. New Revenues ~ Other AdJustments ~ 1. State Federal 8~ Other (2,038~343~ 2. Conn Funds 2065 976 ~ Non-Recurring Revenue ~ 754,951 j i Sub-Total (3,349,368 I j Unfunded Balance 1,231,431 ROANOKE-COUNTY SCHOOL BOARD BOARD ELMER HODGE PAUL MAHONEY MARY ALLEN ANNE MARIE GREEN JOHN M. CHAMBLISS DON C. MYERS AGENDA MAY 9, 1996 SCHOOL ADMINISTRATION BUILDING 5937 COVE ROAD, ROANOKE, VIRGINIA 7 P.M. - Retaular Session 1. MEETING OPENING 1. Call to Order -Chairman Jerry Canada 2. Opening Ceremonies - Mr. Homer Duff PRESENTATIONS AND RECOGNITIONS 1. Linda Harris - Northside Middle School -Winner of 1995 State Fair of Virginia Scholarship - Mr. Glen Sink 2. Glenvar High School Basketball Team - 3rd Place State A - Mr. AI McClearn 3. William Byrd High School - Mr. Bob Patterson A. Nathan Hannan -All-State Band/Orchestra B. Band -Superior rating VMEA 1996 District VI Band & Orchestra Festival C. Jennifer Clem -Selected to attend the Washington Journalism Conference O. Brian Sutton -Silver Maxima Cum Laude - Latin I -National Latin Exam E. Ashley Crain -Silver Maxima Cum Laude -Later It -National Latin Exam F. Chris Creasey, Steven Sides, Tamara Ayers, Omeed Dariani, Wayne Sparrow, Kristi Dyer, Stephanie McPhail -Superior -National German Exam 4. Mrs. Adrian Hopper -Roanoke Scottish Rite Bodies of Freemasonry Teacher of the Year Award - Mr. Garland Life 5. Mrs. Janelle Love -Cox Technology Instructor Award - Dr. Jane James 6. Dr. Deanna Gordon -Roanoke College Medal - Mr. Marty Robison 7. Glenvar Middle School PTA -Mrs. Annie Amos 8. National Merit Scholarship Program - Mr. Gary Kelly III. HEARING OF CITIZENS AND DELEGATIONS IV. CONSENT AGENDA 1. Adoption of Consent Agenda (without discussion) A. Approval of personnel changes, including supplement 2. Other Action Items A. Increase in 1996 summer school tuition - Dr. Jim Gallion V. INFORMATION AGENDA 1. Virginia Retirement System buyback for out-of-state and military experience -Mrs. Diane Hyatt 2. Regional special education budget - Dr. Eddie Kolb 3. Summer reading list - Mr. Garland Life 4. Guidance regulation requirements - Mr. Gary Kelly 5. Summer youth program - Mr. Garland Kidd 6. Policy Manual revisions - Dr. Jim Gallion 7. Construction Advisory Committee report - Mr. Homer Duff 8. Report by Superintendent - Dr. Deanna Gordon vl. 8:30 P.M. -Joint Buci et Work Session with Board of Su ervisors VII. ADJOURNMENT Individuals with disabilities who require assistance or special arrangements to participate in or attend school board meetings or other programs and activities sponsored by Roanoke County Schools, please contact Dr. James A. Gallion at (540) 562=3741 orTDD No. (540) 562903. We request that you provide -a ~t8-tsour-rrotice so pn3per $rfiangements tray-be rtnade. ROANOKE COUNTY SCHOOL BOARD _ ~`,- ,..fi I ~~' - ~ ~ ~ ~ ~ - ..~... ,.~d ~ J ~_. <.. ~--. _ __ ~~ ~~ ; 1.-c ~ ti ~ x ~-, ~~ c- .~ ~~'I i~ ~~ ~ r ~, i ~F ; , r ~~ ~ ~ ~,(-. ~~~ ~:. G /-~ A--uG ~Dc ~ J"m G J .~:~- ~~~~ ';~ ~ i, w ~. ----7~`. a: ~~ --~ ~~- .. ~.....a ..a._~ -_~._____ __ _ _ linia Scholarship - Mr. Glen Sink _ _ __ 2. Glenvar High School Basketball Team - 3rd Place State A - Mr. AI McClearn 3. William Byrd High School - Mr. Bob Patterson A. Nathan Hannan -All-State Band/Orchestra B. Band -Superior rating VMEA 1996 District VI Band & Orchestra Festival C. Jennifer Clem -Selected to attend the Washington Journalism Conference D. Brian Sutton -Silver Maxima Cum Laude - Latin I -National Latin Exam E. Ashley Crain -Silver Maxima Cum Laude -Later II -National Latin Exam F. Chris Creasey, Steven Sides, Tamara Ayers, Omeed Dariani, Wayne Sparrow, Kristi Dyer, Stephanie McPhail -Superior -National German Exam 4. Mrs. Adrian Hopper -Roanoke Scottish Rite Bodies of Freemasonry Teacher of the Year Award - Mr. Garland Life 5. Mrs. Janette Love -Cox Technology Instructor Award - Dr. Jane James 6. Dr. Deanna Gordon -Roanoke College Medal - Mr. Marty Robison 7. Glenvar Middle School PTA -Mrs. Annie Amos 8. National Merit Scholarship Program - Mr. Gary Kelly 111. HEARING OF CITIZENS AND DELEGATIONS IV. CONSENT AGENDA 1. Adoption of Consent Agenda (without discussion) A. Approval of personnel changes, including supplement 2. Other Action Items A. Increase in 1996 summer school tuition - Dr. Jim Gatlion V. INFORMATION AGENDA 1. Virginia Retirement System buyback for out-of-state and military experience -Mrs. Diane Hyatt 2. Regional special education budget - Dr. Eddie Kotb 3. Summer reading list - Mr. Garland Life 4. Guidance regulation requirements - Mr. Gary Kelly 5. Summer youth program - Mr. Garland Kidd 6. Policy Manual revisions - Dr. Jim Gatlion 7. Construction Advisory Committee report - Mr. Homer Duff 8. Report by Superintendent - Dr. Deanna Gordon vl. 8:30 P.M. -Joint Budget Work Session with Board of Supervisors VII. ADJOURNMENT Individuals with disabilities who require assistance or special arrangements to participate in or attend school board meetings or other programs and activities sponsored by Roanoke County Schools, please contact Dr. James A. Gatlion al (540) 562-3741 or TDD No. (540) 562-3903. We request that you provide a 48-hour notice so proper arrangements may be made. M E M O R A N D U M To: Board of Supervisors From: Elmer C. Hodge/ Date: May 1, 1996 Subject: Joint meeting with School Board on May 9 Your last meeting was adjourned to 5 p.m. on May 9 for a joint budget work session with the School Board. Fuzzy later realized that he couldn't make it at 5. I discussed alternatives with the Board and Schools, including having the joint meeting on May 14. Mr. Canada is not available on the 14th, so we have agreed to change the time of the May 9 meeting from 5 p.m. to 8:30 p.m. at the School Board's offices. ECH/meh cc - Ms. Mary H. Allen Mr. Paul M. Mahoney Ms. Diane D. Hyatt