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5/14/1996 - Regular (2)
0~ (JOAN ~, F a L 1838 ~ ~~~~~ ~~~~~ ~0~~~~ ~ ~~~~~ ~ ~~r ~~M9O~ ROANOKE COUN'I"X BOARD OF SUPERVISORS ACTION AGENDA MAY 14, 1996 Welcome to ±l~e Roanoke County Board of Supervisors meeting. Regalar meetings ar's held on the second Tuesday and the fourth Tuesday at 3:00 p.m. D;~blic l~Qarings are held at 7:00 p.m on the fourth Tuesday of each mct~ ~p~., ~:~~-iaf:ons from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs ~no1 activities sponsored by Roanoke County, please contact the Clerk to t.~~e Board at (703) 772-2005. We request that you provide at least 48- hours notice so tha: proper arrangements may be made. ~. I~~ENING CEREMONIES 1. Roll Call. ALL PRESEI`?T AT 3:02 P.M. 2. Irnocation: The Reverend Branan G. Thompson Colonial Avenue Baptist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS FM ADVISED I~ MAY LEAVE TO ATTEND AN EVENT AT CSHS i LATER DURING THE MEETI<~+'f~~ G PROCLAMATIONS. RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring the week of May 19 - 25, 1996 as Ruritan Week in Roanoke County. BLT MOTION TO APPROVE k'ROC. - UW ACCEPTED BY LOU RADERy B+~NSACK/BLUE RIDGE AREA RURITAN CLUB Z. Procls_rraatic, 4 ~~e~:laring the weeks of May 4 - 19, 1996 as Virginia Heriiug~~ Tourism Weeks in Roanoke County. LBE MOTION TO APPROVE PROC. - UW ACCEPTED BY DR TOHN KERN, MARTHA MACKEY AND TOYCE WAUGH 3. Proclamation ueclarii:b the week of May 19 - 25, 1996, as Emergency Me ~ a ^al Sc:vices Week in Roanoke County. FM MOTION TO APPKOwE ~~RU~;~ - UVV ACCEPTED BY ROB ~,OGA~1z ~_ SEC. DIR. WES'T'ERN VA. ~'~/tERGENCy MEDICAL SERV. COUiVCIL D. BRIEFINGS ~F~~C*P7~'~~1:.G7I-'{I~1TCQTZi~~{,~~ 'Tlr- O !'~' '4 NOT HEARD 1. Resolution of Appreciation upon the retirement of Judge John L. Apostolou. R-0514.6-1 2 NAYS-LBE,HCN b. $2.8 million appropriation for completion of the Northside High School Project. R-051496-3 SH MOTION TO APPROVE $2 8 MILLION APPROPRIATION -PASSED AYES-LBE,SH,BI{T NAYS-FM,HCN ~?-05I496-4 c. $600,000 appropriation for instructional. equipment and materials for Glernar Middle School. i~CN_ SUBSTITUTE MOTION TO INCREASE APPROPRIATION TO $1 MILLION - ~.~ AYES-HCN NAYS-LBE,FM,SH,BI 1 ~I~~DTION TO APPROVE $600,000 APPROPRIATION - DFFE~?~D AYES-SH,BLT NAYS-LBE.I~'M,HCN I=,BE 1~[OTION "~ O APPROVE .ONLY $300000 APYROPRI.y-TI07V - FASSETJ AYES-LBE,SH,BI;T NAYS-FM,HCN 2. A-051496-5 SH MOTION TO APPROVE EXTENSION URC 3. Approval of agreement to accept a contribution in lieu of service charge from Lutheran Family Services of Virginia, Inc. (Paul Mahoney, County Attorney) Request to approve a sanitary sewer extension along Westward Lake Drive. (Gary Robertson, Utility Director) 4 FM_~fOTYON TO APPI:OV>E REST URC PRESENTED TO JUDGE APOSTOLOU E,. NEW BUSINESS 1. Request from the School Board for the following appropriations: (Dr. Deanna Gordon, Superintendent of Schools) HCN MOTION TO VOTE ON ALL 3 ISSUES IN ONE VOTE - ~~~ AYES-SH,HCN,BI.~T NAYS-LBE,FM FM MOTION TO .APPROVE ALL _TTTREE ISSUES PLUS ADDITIONAL ~5M IN VPSA FUNDS FOR CAVE SPRING JiJNIOR HIGH (I'T'EM E- lA) - D~F.T~~D AYES-FM NAYS-I~E,SH,HCN ~I~ BBL MOTION _TO RECONSIDER FIRST VOTE AND VO`iC_E SEPARA`1'ELY ON EACH ISSUE -PASSED AYES-LBF,FM,SH~ I~ NAYS-HCN a. $2.5 million Literary Loan for air conditioning/renovations at Cave Spring Junior High School. HCN SUBS Y ITUTE MOTION TO TABLE UNTIL SCHOOL FACILITY STUDY IS COMPLE'I'I~ - D.~D AYES••FM~HCN NAYS-LBE,SH,BI.J HCN SUBSITTUTE MOTION TO INCREASE FUNDING TO $7.5 11~IlLLION WITH COUNTY STAFF DETERMINING FUNDING METHOD FOR INCREASE - D~~~D AYES-FM NAYS-LBE,SH,HCN~BLJ R-051496-2 BLJ MOTION TO APPROVE LITERARY LOAN FOR $2.5 MILLION - PASSED AYES-FM,SH,BI NAYS-LBE,HCN A-051496-6 LBE MOTION TO APPROVE CONTRIBtr "IUN AYES-L~E,FM,SH,HCN NAYS-BIB F. OLD BUSINESS NONE G. REQUESTS ~,OR WORK SESSIONS 1. Rp~uest f°or wcrk session on Williamson Road Master flan. t;'l,erry Harrington, Planning & Zoning Director) WORK SESSION SET FOR 5/28/96 (LATER MOVED TO 6/11/961 H. REQUESTS FOR PUBLIC E[FARINGS I. PUBLIC HEARING J. FIRST READI-IVG OF ORDINANCES 1. Ordnance authorizing property rent;rl Parcei of land adjacent to the Roanok Center in connection with VDOT I-81 Mahoney, County Attorney) FM MOTION TO APPROVE 1ST READING 2ND - 5/28/96 URC agreement. for a e County Service Project. (Paul 2. Ordinance amending and adding a new section to Chapter 17, Procurement Code, Roanoke County Code, to authorize the use of Value Engineering on certain projects. (Elaine Carver, Procurement Director) 5 HCN MOTION TO APPROVE 1ST BEADING WITH FOLLOWING CHANGES: (1) REDUCE THRESHOLD FOR VE TO $2 MILLION; ~2~ INCLUDE CITIZENS ON TEAM;~3) REQUEST FOR WAIVER TO BE BROUGHT TO BOARD FOR APPRO~'~;I~. 2ND - 5128/96 URC BI;T WILL CONTACT THE SCHOOL BOARD 3. Ordinance authorizing the corneyance of a sanitary sewer easement to Strauss Construction extending across Green Hill Park. (Pete Haislip, Parks and Recreation Director) SH MOTION TO APPROVE 1ST READn`3i~ 2ND - 5/28/96 URC 4. Ordinance authorizing corrveyance of an easement to Appalachian Power Company for overhead electric service across a portion of grope; ty off Sugar Loaf Mountain Road to serve the water tank fo: the South County Transmission Lines project. (Pav; Mahoney, County Attorney) LBE MOTION TO APPROVE 1ST READ iNG 2ND - 5/28/96 URC 5. Ordinance authorizing corneyance of an easement to Appalachian Power Company for overhead electric service across a portion of property on Merriman Road. (Paul Mahoney, County Attorney) FM MOTION TO APPROVE 1ST READING 2ND - 5128/96 URC 6 6. Ordinance ~~uthorizing conveyance of an easement to Appalchian Power Company for overhead electric service along Merriman Park property (Paul Mahoney, County Attorney) FNi MOTION TO APPROVE 1ST READING 2ND - 5/28/96 URC 7. Ordinance declaring a parcel of real estate identified as the Pine Mountain Well Lot, Tax Map No. 87-19-2-9 to be surplus and accepting an offer for the sale of same. (Paul Mahoney) $~`M MOTION TO APPROVE 1ST READING 2ND - 5/28/96 URC 8. Ordinance vacating a portion of the subdivision plat for Hunting Hills, Section 3, of record in Plat Book 6, Page 63, to remove the 'well lot" restriction placed on Tax Map No. 88.13-3-28. (Paul Mahoney, County At±orney) _FiVi MOTION TO APPROVE 1ST READING AND - 5/28/96 URC 9. Ordinance vacating a 50 foot unimproved right-of~vay referred to as Britaney Road which is located between the intersection of Britaney Road and Setter Road for approximately 130 feet in length, Hollins Magisterial District. (Arnold Covey, Director, Engineering & Inspections) BI;T MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 5/28/96 URC L0. Ordinance vacating a 20 foot sanitary sewer easement and a 20 foot drainage easement located parallel to the west property line of Lot 10A, fielle Grove Subdivision, Phase 1, Hollins Magisterial District. (Arnold Covey, Director, Engineering & Inspections) BLT MOTION TO APPROVE 1ST READING 2ND AND PUBLIC' HEARING - 5/28/96 URC ~ SECOND READING OF ORDINANCES 1. Ordinance authorizing corneyance of an access easement to Kidd, Craighead, and Steele & Waldron across a portion of Starkey Park. (Paul Mahoney, County Attorney) 0-051496-7 FM MOTION TO APPROVE ORD. AYES-LBE.FM,SH~HCN ABSTAIN-B~j 2. 7rdir~ance declaring a parcel of real estate identified as Roanoke City Tax Map No 5100427 located off McVitty Road in Oak Grove Farms to be surplus and aecepting/rejecting an offer for the sale of same. (Paul Mahoney, County Attorney) CONTINUED FROM APRIL 23, 1996. 0-051496-8 LBE MOTION TO APPROVE ORD URC L. APPOINTMENTS MHA TO PROVIDE LIST OF APPOnVTMENTS TO SH. s 1. Building Code Board of Adjustments and Appeals MHA T(1~ CONTACT INDIVIDL~~~.S TO SERVE ANOTHER TERM, 2. Board of Zoning Appeals LBE N°ONiIlVATED ELDON KARR TO ANOTHER 5-YEAR TERM WHICH WILL EXPIRE 6/30/2001. 3. Community Policy and ?~ilanagement Team 4. Fifth Planning District Commission BOARD CONSENSUS TO N~l-rIINA'I`E LEE EDDY TO ANOTHER THREE YEAR TERM WHICH WILL EXPIRE 6 30 2000. 5. Highway and Transportation Safety Commission LBE NOMINATED HENRY GREGORY TO A 4-YEAR TERM WHICH WILL EXPIRE 6/30/2000 6. Parks and Recreation Advisory `'ommission LBE NOM,'NA'I='EI) VVIY,I,IAri; SI~_ELTON, TR. TO ANOTHER 3='EAR `1,ERM WHICH WILL EXPIRE 6/30 99. HCN NONIINATED ROBERT R COOI~STON TO A 3-YEAR TERM WHICH WILL EXPIRE 6/30/99 M. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT I'T'EM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-051496-9 9 BLT MOTION TO APPROVE CONSEtV'T P1JS0 AFTER DISCUSSION OF M-7 AND REMOVAL OF M-2. URC 1. Approval of Minutes -March 26, 1:96, April 9, 1996, April 11, 1996. 2. Approval of a Debt Policy for the County of Roanoke. A-051496-9.a HCN MOTION TO APPROVE DEBT POLICY URC 3. Confirmation of committee appointment to the Blue Ridge Community Services Board of Directo!s~ A-051496-9.b 4. Approval of raffle permit for Fraternal Order of Eagles, Big Lick Aerie, for Calendar Year 1996, effective through June 30, 1996. A-051496-9.c 5. Request from the Roanoke County Transportation safety Committee for acceptance of a grant from the State Division of Motor vehicles for roar~:ay signs. A-x51496-9.d 6. Request from the School Board for appropriation of $720 to the School Grant Fund for automotive service excellence certification. A-051496-9.e 7. Request from the Fifth Planning District to appoint Roanoke County members to the Metropolitan Planning Organization (MPO). A-051496-9.f N. REPORTS AND INQUIRIES OF BOARD MEMBERS Suyervisor Hamson- Pleased to see the article in the newspaper that is road improvements on dale ~~rive ~3re going forward with resident participation. Supervisor Eddy: (1) ~~ateheci Roanoke County Today and thought program was well done. (2) Announced that ECH had provided Board members with statistics that show that Roanoke County is the 2nd lowest ranked locality in spending exceQt for school spending which was among the highest. (3) Received a copy of the book "Taming City Hall" from the Library and it is available in the Clerk's Office. (3~ Asked for a report on the results of the Tohnson Energy Management Program. ECH will ask Dr. Gordon and bring a report back to the Board. (4) Asked PMM when he will bring back proposed legislative program to send to VACo. PMM will baring draft resolution to the 5/28/96 meeting. (5) Advised that Roanoke Ci a . roved funding for the regional Greenway Coordinator subject to the Coi~ryty and other localities approving their share Supervisor Minnix: Asked to meet with Terry Harrington and Arnold Covey after the meeting. Supen-isor Nickens: Advised that VDOT recently passed a policy to monitor cut-through streets with a certain number of vehicles per dad Cautioned that the County might become responsible for funding rather than the state. ~ervisor Tohnso~~: Advised that tj~ere is a nee-~l again to cat weeus in the mcdiar~_strias and that County roads look bad compared to surrounding ciiies. 12) Asked MHA to send list of proposed dates to set np Board Retreat_after budget process is complete O. CITIZENS' COIVIlVIENTS AND COI~'IlVIiJNICATIONS 1. Terry May, thanked the Board for the $300,000 funding for Glenvar school improvements, but concerned that the other $300,000 was not approved because the improvements are needed ii P. REPORTS HCN MOTION TO RECEIVE AND FILE FOLLOWING DISCUSSION OF ITEMS 1,S,AND 6 - UVV 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of tche Treasurer's Accountability per Irnestments ar~d Portfolio Policy as of April 30, 1996. 5. Roanoke County's ~ evenue sharing allocatio~l for Fiscal Year 1996/97. 6. Status of Comprehensive Plan Process. 7. Accounts Paid - ;~pril 199b Q. WORK SESSIONS BUDGET WORK SESSIOceI SET 1+'OII X8/96 AFTER _~ENING SESSION_ R, EXECUTIVE SESSIOi: pursuant to the Code of Virginia Section 2.1-344 A.(3) sale, disposition or acquisition of property for economic developr.~:Qn p~~rposes: (a) A portion of Shamrock Park; (b) Western Hills well lot; (c) Glenmary tract (d) East Perimeter Park; (e) the Guy property; and 2.1-344 A (7) Consultation with legal counsel pertaining to probable litigation and specific legal matter; (a) ITT agreement; (b) Sheriff and Commonwealth Attorney v. State Compensation Board BT;T MOTION TO GO INTO EXECUTIVE SESSION AT 5.50 P M. URC S. CERTIFICATION OF EXECUTIVE SESSION is R-051496-10 BI{T MOTION TO RETURN TO OPEN SESSION AND ADOPT CERTIFICATION RESO AT ?:(!5 P.M. URC EVENIN~CT SESSION (7:00 P.M.1 T. BR~FINGS AND PRESENTATIONS 1. Budget requests from Fire and Rescue Chiefs Board. PRESENTED BY CHIEF TOMMY FUQUA, CHIEF IIENDERSON AND CHIEF CROWS. 2. Budget requests from cultural, tourist, social services, and human services agencies. 40 INDIVIDUALS SPOKE ON BEHALF OF VARIOUS ORGANIZATIONS. U. ADJOtifRNMENT BL.T DECIAR~:~ MEETING A.t`?;OUFcI'1ED ~',T' 10:t~1 P.M. 13 ~ ROAN ,~. F z 2 13 (~S~~xx~#g .~~ ~.~~x~~.~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MAY 14, 1996 ,~wRr aF na eug iem~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005. We request that you provide at least 48- hours notice so that proper arrangements may be made. A. OPENING CEREMONIES 1. Roll Call. 2. Invocation: The Reverend Branan G. Thompson Colonial Avenue Baptist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring the week of May 19 - 25, 1996 as ® Recyaed P~~ Ruritan Week in Roanoke County. 2. Proclamation declaring the weeks of May 4 - 19, 1996 as Virginia Heritage Tourism Weeks in Roanoke County. 3. Proclamation declaring the week of May 19 - 25, 1996, as Emergency Medical Services Week in Roanoke County. D. BRIEFINGS 1. Briefing from the Clerk of Circuit Court on the Courts Filing System. (Steven A. McGraw, Clerk of Circuit Court) E. NEW BUSINESS 1. Request from the School Board for the following appropriations: (Dr. Deanna Gordon, Superintendent of Schools) a. $2.5 million Literary Loan for air conditioning/renovations at Cave Spring Junior High School. b. $2.8 million appropriation for completion of the Northside High School Project. c. $300,000 appropriation for instructional equipment and materials for Glenvar Middle School. 2. Request to approve a sanitary sewer extension along Westward Lake Drive. (Gary Robertson, Utility Director) 3. Approval of agreement to accept a contribution in lieu of service charge from Lutheran Family Services of Virginia, Inc. (Paul Mahoney, County Attorney) F. OLD BUSINESS 2 G. REQUESTS FOR WORK SESSIONS 1. Request for work session on Williamson Road Master Plan. (Terry Harrington, Planning & Zoning Director) H. REQUESTS FOR PUBLIC ~[EARINGS I. PUBLIC HEARING J. FIRST READING OF ORDINANCES 1. Ordinance authorizing property rental agreement for a parcel of land adjacent to the Roanoke County Service Center in connection with VDOT I-81 Project. (Paul Mahoney, County Attorney) 2. Ordinance amending and adding a new section to Chapter 17, Procurement Code, Roanoke County Code, to authorize the use of Value Engineering on certain projects. (Elaine Carver, Procurement Director) 3. Ordinance authorizing the conveyance of a sanitary sewer easement to Strauss Construction extending across Green Hill Park. (Pete Haislip, Parks and Recreation Director) 4. Ordinance authorizing conveyance of an easement to Appalachian Power Company for overhead electric service across a portion of property off Sugar Loaf Mountain Road to serve the water tank for the South County Transmission Lines project. (Paul Mahoney, County Attorney) 5. Ordinance authorizing conveyance of an easement to Appalachian Power Company for overhead electric service across a portion of property on Merriman Road. (Paul Mahoney, County Attorney) 6. Ordinance authorizing conveyance of an easement to Appalchian Power Company for overhead electric service 3 along Merriman Park property (Paul Mahoney, County Attorney) 7. Ordinance declaring a parcel of real estate identified as the Pine Mountain Well Lot, Tap Map No. 87-19-2-9 to be surplus and accepting an offer for the sale of same. (Paul Mahoney) 8. Ordinance vacating a portion of the subdivision plat for Hunting Hills, Section 3, of record in Plat Book 6, Page 63, to remove the 'well lot" restriction placed on Tax Map No. 88.13-3-28. (Paul Mahoney, County Attorney) 9. Ordinance vacating a 50 foot unimproved right-of-~vay referred to as Britaney Road which is located between the intersection of Britaney Road and Setter Road for approximately 130 feet in length, Hollins Magisterial District. (Arnold Covey, Director, Engineering & Inspections) 10 Ordinance vacating a 20 foot sanitary sewer easement and a 20 foot drainage easement located parallel to the west property line of Lot 10A, Belle Grove Subdivision, Phase 1, Hollins Magisterial District. (Arnold Covey, Director, Engineering & Inspections) K. SECOND READING OF ORDINANCES 1. Ordinance authorizing conveyance of an access easement to Kidd, Craighead, and Steele & Waldron across a portion of Starkey Park. (Paul Mahoney, County Attorney) 2. Ordinance declaring a parcel of real estate identified as Roanoke City Tax Map No 5100427 located off McVitty Road in Oak Grove Farms to be surplus and accepting/rejecting an offer for the sale of same. (Paul Mahoney, County Attorney) CONTINUED FROM APRIL 23, 1996. 4 L. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. Board of Zoning Appeals 3. Community Policy and Management Team 4. Fifth Planning District Commission 5. Highway and Transportation Safety Commission 6. Parks and Recreation Advisory Commission M. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -March 26, 1996, April 9, 1996, April 11, 1996. 2. Approval of a Debt Policy for the County of Roanoke. 3. Confirmation of committee appointment to the Blue Ridge Community Services Board of Directors. 4. Approval of raffle permit for Fraternal Order of Eagles, Big Lick Aerie, for Calendar Year 1996, effective through June 30, 1996. 5. Request from the Roanoke County Transportation Safety Committee for acceptance of a grant from the State 5 Division of Motor Vehicles for roadway signs. N. 6. Request from the School Board for appropriation of $720 to the School Grant Fund for automotive service excellence certification. 7. Request from the Fifth Planning District to appoint Roanoke County members to the Metropolitan Planning Organization (MPO). REPORTS AND INQUIRIES OF BOARD MEMBERS O. CITIZENS' COn~IlViENTS AND COIbIlViUNICATIONS P. Q• REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of the Treasurer's Accountability per Investments and Portfolio Policy as of April 30, 1996. 5. Roanoke County's revenue sharing allocation for Fiscal Year 1996/97. 6. Status of Comprehensive Plan Process. 7. Accounts Paid -April 1996 WORK SESSIONS R. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A. (3) sale, disposition or acquisition of property for economic development purposes: (a) A portion of Shamrock Park; (b) Western Hills well lot; (c) Glenmary tract (d) East Perimeter Park; (e) the Guy property; and 2.1-344 A (7) 6 Consultation with legal counsel pertaining to probable litigation and specific legal matter; (a) ITT agreement; (b) Sheriff and Commonwealth Attorney v. State Compensation Board S. CERTIFICATION OF EXECUTIVE SESSION EVENING SESSION (7:00 P.M.) T. BRIEFINGS AND PRESENTATIONS 1. Budget requests from Fire and Rescue Chiefs Board. 2. Budget requests from cultural, tourist, social services, and human services agencies. U. ADJOURNMENT c- i AT A REGULAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 PROCLAMATION DECLARING MAY 19 - 25, 1996 AS RURITAN WEER IN ROANORE COUNTY WHEREAS, Ruritan National had its beginning on May 21, 1928, in Holland, Virginia, and is celebrating 68 years as America's leading community service organization; and WHEREAS, Ruritan National is a national organization dedicated to improving communities and building a better America through fellowship, goodwill and community service; and WHEREAB, there are 461 Ruritan Clubs with 13,275 members in the State of Virginia, divided into twelve districts, and the Natural Bridge District, consisting of 21 clubs in five counties, includes the Roanoke County Clubs - Bonsack/Blue Ridge, Catawba, and Twin County; and WHEREAS, during 1994 and 1995, the Bonsack/Blue Ridge Club received the Blue Ribbon Award, a very prestigious award given to less than 7~ of Ruritan Clubs nationally; and WHEREAS, in 1995, the Bonsack/Blue Ridge Club served the community by participating in many worthwhile projects, spending more than $6,000, and donating thousands of hours of their time. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim May 19 - 25, 1996 throughout Roanoke County, Virginia, as RURITAN WEER. AND FURTHER, the Board, on its own behalf and on behalf of its citizens, expresses appreciation to the Bonsack/Blue Ridge Ruritan Club for their efforts to improve our communities. c-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TIIESDAY, MAY 14, 1996 PROCLAMATION DECLARING MAY 4 THROUGH MAY 19, 1996 AS VIRGINIA HERITAGE TOURISM WEEKS WHEREAS, Historic Preservation is an effective tool for managing growth, revitalizing neighborhoods, fostering local pride and maintaining community character while enhancing livability; and WHEREAS, Historic Preservation is relevant for communities across the nation, both urban and rural, and for Americans of all ages, all walks of life and all ethnic backgrounds; and WHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has shaped us as a people; and WHEREAS, "Preserve Community" is the theme for Virginia Heritage Tourism Weeks 1996 Sponsored by the Roanoke Valley Preservation Foundation, the Roanoke Valley Convention & Visitors Bureau, and the Commonwealth of Virginia Department of Historic Resources. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim May 4 through May 19, 1996, as VIRGINIA HERITAGE TOURISM WEEKS in Roanoke County, and call upon our citizens to join their fellow citizens across the United States in recognizing and participating in this special observance. C'- 3 AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 PROCLAMATION DECLARING MAY 19 - 25, 1996 AS EMERGENCY MEDICAL SERVICES WEER WHEREAS, emergency medical service is a vital public services, and the members of the emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, emergency medical services teams consist of emergency physicians, emergency nurses, emergency medical technicians, paramedics, firefighters, educators, administrators, and others, and approximately two-thirds of all emergency medical services providers are volunteers; and WHEREAS, the members of the emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, Americans benefit daily from the knowledge and skills of these highly trained individuals, and the appropriate use of the EMS system will help reduce national health care costs; and WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim May 19 - 25, 1996, as .. ~ . ~ ~'' EMERGENCY MEDICAL SERVICES WEER in Roanoke County, and encourage the community to observe this week with appropriate programs, ceremonies and activities; and FIIRTHER, the Board expresses its deep appreciation and the appreciation of the citizens of Roanoke County to the members of the emergency medical services teams for the many services they provide. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 RESOLUTION 051496-4 APPROPRIATING ~698TA-G~ ~?tS~ FOR INSTRUCTIONAL EQUIPMENT AND MATERIALS FOR GL~rtV~ft~~~~C~DDLE HIGH SCHOOL WHEREAS, by Resolution adopted on April 9, 1996 the County School Board of Roanoke County requested an appropriation of $600,000 from the Board of Supervisors of Roanoke County for instructional equipment and materials for Glenvar Middle School. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: 1. That Roanoke County appropriates the sum of ~689~-GG from the Capital Fund Unappropriated Balance to the County School Board of Roanoke County to provide instructional equipment and materials for Glenvar Middle School. On motion of Supervisor Eddy to adopt the resolution and approve $300,000 appropriation, and carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Johnson NAYS: Supervisors Minnix, Nickens A COPY TESTE: J~• Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Dr. Deanna Gordon, Superintendent of Schools Diane D. Hyatt, Director, Finance • ACTION NO. ITEM NUMBER ~= /' G AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: Request from the School Board to Appropriate $600,000 for Instructional Equipment at Glenvar Middle School COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At their meeting on April 25, 1996, the School Board approved the attached resolution requesting an appropriation of $300,000 for instructional equipment at Glenvar . Middle School from the General Fund Unappropriated Balance. Glenvar Middle School will not have computers and critical equipment in science, math ,and social studies unless additional funds are allocated to furnish the new facility. On May 9, 1996, the School Board amended this resolution to increase the amount to $600,000 and to leave the source of the funds unspecified. FISCAL IMPACT: The $600,000 is available in the Capital Unappropriated Balance. STAFF RECOMMENDATION: If the Board concurs with the request, staff recommends adopting the attached resolution appropriating the $600,000 from the Capital Fund Unappropriated Balance. SUBMITTED BY: Dr. Deanna Gordon Superintendent of Schools APPROVED BY: G. /~ Elmer C. Hodge County Administrator m:\finance\common\board\ May 10, 1996 ~~~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 RESOLUTION APPROPRIATING $600,000 FOR INSTRUCTIONAL EQUIPMENT AND MATERIALS FOR GLENVAR MIDDLE HIGH SCHOOL WHEREAS, by Resolution adopted on April 9, 1996 the County School Board of Roanoke County requested an appropriation of $600,000 from the Board of Supervisors of Roanoke County for instructional equipment and materials for Glenvar Middle School. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: 1. That Roanoke County appropriates the sum of $600,000 from the Capital Fund Unappropriated Balance to the County School Board of Roanoke County to provide instructional equipment and materials for Glenvar Middle School. G.ATTORNEY.PMM.GLEN V600.RES C -1. c.. FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON May 9, 1996 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, ROANOKE COUNTY, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION OF $600,000 BY TfIE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO FURNISH AND EQUIP GLENVAR MIDDLE SCHOOL. WHEREAS, the construction of Glenvar Middle School is nearing completion, and said school is scheduled for occupancy in the fall of 1996, and WHEREAS, funds for the purchase of furniture and equipment for the facility were not approved by the voters in the April 2, 1996 bond referendum, and WHEREAS, on April 25, 1996 the school board requested an appropriation of $300,000 from the Board of Supervisors to furnish and equip Glenvar Middle School, and WHEREAS, it is now anticipated that the cost to furnish and equip the school will be $600,000; BE IT RESOLVED that the County School Board of Roanoke County requests an appropriation of $600,000 by the Board of Supervisors to furnish and equip Glenvar Middle School. Motion was made by Michael W. Stovall, duly seconded and carried on the following recorded vote: AYES: William A. Irvin, III, Marion G. Roark, Michael W. Stovall, Jerry L. Canada NAYS: Thomas A. Leggette TESTE: ~ ~_ ~[,-~.-C~~~ C l e r k c: Mrs. Diane Hyatt Mrs. Penny Hodge `~ ~ ~ `/ FROM THE MINUTES OF THE COUNTY SCHOOL HOARD OF ROANORE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON APRIL 25, 1996 IN THE CAFETERIA AT HIDDEN VALLEY JUNIOR HIGH SCHOOL, ROANORE, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION OF $300,000 BY THE HOARD OF SUPERVISORS OF ROANORE COUNTY TO PROVIDE INSTRUCTIONAL EQUIPMENT AND MATERIALS FOR GLENVAR MIDDLE SCHOOL. WHEREAS, the construction of Glenvar Middle School is nearing completion, and said school is scheduled for occupancy in the fall of 1996, and WHEREAS, funds for the purchase of furniture and instructional equipment and materials for the facility were not approved by the voters in the April 2, 1996 bond referendum, and WHEREAS, it is anticipated that the cost to provide instructional equipment and materials will be $300,000; BE IT RESOLVED that the County School Board of Roanoke County requests an appropriation of $300,000 by the Board of. Supervisors from Roanoke County's unappropriated fund balance to provide instructional equipment and materials for Glenvar Middle School. Adopted on motion of Michael W. Stovall and duly seconded, and on the following recorded vote: AYES: Thomas A. Leggette, Marion G. Roark, Michael W. Stovall, Jerry L. Canada NAYS: William A. Irvin, III TESTE: .~.••~-G ~1~~ Clerk c: Mrs. Diane Hyatt Mrs. Penny Hodge .~ ~"/~.-G COUNTY ADMINISTRATOR'S COMMENTS Request. from. the School Board for the following appropriations: a. $2.5 million Literar~Loan for air conditioning/renovations at Cave Spring .Tunior High School. b. $2.8 million appropriation for completion of the Northside High School Project. c. 300,000 appropriation for instructional equipment and materials for Glenvar Middle School. There is a lot of pressure from certain parts of the County to proceed with the funding of these projects. The Board and School Board have also expressed a need to conduct acounty-wide assessment of school needs. The schools have estimated these to be approximately $70 million. If you are not supportive of a tax increase (I am not and I do not believe the citizens will be), the available funds will be limited to about $37 million for all school and County capital needs in the next three to five years. DEBT LIMIT - $37 MILLION Northside High School Literary Loan Fund Balance Other Increases TOTAL: Cave Spring Junior High School Literary Loan $2.5 million Other Increases ??? (There is no way the above will be sufficient) TOTAL: Glenvar Middle School Fund Balance Additional Request Other Increases TOTAL: TOTAL CURRENT REQUESTS: $1.5 million $1.3 million ??? $2.8 million plus unknown increases $2.5 million plus unknown increases $300, 000 $300,000 ??? ~Os000 plus unknown increases $5.9 MILLION PLUS UNKNOWN INCREASES LEFT FOR FUTURE COUNTY/SCHOOL PROTECTS: $31.1 MILLION We already know that Fort Lewis will require additional money and we have not even mentioned high school renovations. What if we put $2.5 million in the junior high school and the next Cla-c.. :~ consultant's report recommends disposal of the building? The cost of even a small high school will be $20 million or more, depending on site acquisition and improvements. I have two concerns: (1) that we will piecemeal or overrun project costs so there will be insufficient funds left for other projects such as a new high school. (2) if that is the case, the citizen involvement in this process will be futile because of the small amount of remaining funds. At a minimum we need to have assurances that the above projects are well defined and inclusive of all costs or we will visit this issue again. I recommend citizen involvement, staying within our ability to pay, and approval of funding based on well thought out plans. AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORB OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, MAY 14, 1996 RESOLIITION 051496-1 OF APPRECIATION TO JOHN L. APOSTOLOII FOR SERVICE AS JIIDGE OF THE 23RD JIIDICIAL DISTRICT OF VIRGINIA GENERAL DISTRICT COIIRT WHEREAS, John L. Apostolou has served as a Judge of the General District Court of the 23rd Judicial District of Virginia, which serves Roanoke County, the Cities of Salem and Roanoke and the Town of Vinton, since 1985; and WHEREAS, Judge Apostolou also served as Assistant Commonwealth's Attorney for the City of Roanoke, acting Judge of the Juvenile and Domestic Relations District Court for the City, and as substitute Judge of the District Courts; and WHEREAS, during his time on the bench, Judge Apostolou has been active in various statewide and national associations, including the Roanoke Bar Association, the Virginia State Bar Association and the American Bar Association; and WHEREAS, Judge Apostolou has served the citizens of the Roanoke Valley in an equitable and just manner, providing fair hearings and decisions to the hundreds of people who have passed through his courtroom; and WHEREAS, Judge Apostolou will be retiring from the General District Court on June 1, 1996. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its appreciation and gratitude to John L. Apostolou for his service as Judge of the 23rd Judicial District of Virginia General District Court; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends f~ its best wishes to Judge Apostolou for a happy, healthy and rewarding retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~• ~.[-.e.-.~i Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Resolutions of Appreciation File Steven A. McGraw, Clerk of Circuit Court -~ / AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 RESOLUTION OF APPRECIATION TO JOHN L. APOSTOLOII FOR SERVICE AS JUDGE OF THE 23RD JUDICIAL DISTRICT OF VIRGINIA GENERAL DISTRICT COURT WHEREAS, John L. Apostolou has served as a Judge of the General District Court of the 23rd Judicial District of Virginia, which serves Roanoke County, the Cities of Salem and Roanoke and the Town of Vinton, since 1985; and WHEREAS, Judge Apostolou also served as Assistant Commonwealth's Attorney for the City of Roanoke, acting Judge of the Juvenile and Domestic Relations District Court for the City, and as substitute Judge of the District Courts; and WHEREAS, during his time on the bench, Judge Apostolou has been active in various statewide and national associations, including the Roanoke Bar Association, the Virginia State Bar Association and the American Bar Association; and WHEREAS, Judge Apostolou has served the citizens of the Roanoke Valley in an equitable and just manner, providing fair hearings and decisions to the hundreds of people who have passed through his courtroom; and WHEREAS, Judge Apostolou will be retiring from the General District Court on June 1, 1996. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its appreciation and gratitude to John L. Apostolou for his service as Judge of the 23rd Judicial District of Virginia General District Court; and s BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to Judge Apostolou for a happy, healthy and rewarding retirement. E --1.~- AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, MAY 14, 1996 RE8OLIITION 051495-2 APPROPRIATING $2.5 MILLION FOR THE RENOVATIONB TO CAVE SPRING JIINIOR HIGH SCHOOL WHEREAS, by Resolution adopted on April 25, 1996 the County School Board of Roanoke County requested an appropriation of $2.5 Million from the Board of Supervisors of Roanoke County for the air conditioning and renovation of Cave Spring Junior High School; and, WHEREAS, an application for a loan in the amount of $2.5 Million was approved and the Board of Supervisors has advanced $500,000 to commence work on this project; and, WHEREAS, the School Board requests the acceptance and appropriation of $2.5 Million Literary Fund loan for the air conditioning and renovation project at Cave Spring Junior High School. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: 1. That Roanoke County accepts the currently awarded Literary Fund loan of $2.5 Million, and appropriates the proceeds of this loan to the County School Board of Roanoke County for the air conditioning and renovation project at Cave Spring Junior High School. On motion of Supervisor Johnson to adopt the resolution approving the $2.5 Million Literary Fund Loan, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Johnson NAYS: Supervisors Eddy, Nickens A COPY TESTE: /~ Mary H. A11en, Clerk Roanoke County Board of Supervisors cc: File Dr. Deanna Gordon, Superintendent of Schools Diane D. Hyatt, Director, Finance ~ `. ACTION NO. _ ITEM NUMBER ~ ~ ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: Requests from the School Board for Acceptance of $2.5 Million Literary Loan for Air Conditioning /Renovations at Cave Spring Junior High School COUNTY ADMINISTRATOR'S COMMENTS: ~i 1MMARY OF INFORMATION: At their meeting on April 25, 1996, the School Board approved • the attached resolution requesting the Board of Supervisors accept the Literary Fund Loan of $2.5 million and appropriate these funds for air conditioning /renovation at Cave Spring Junior High School. In order to accept this Literary Loan, the Schools need to be in the process of bidding the project by May 28, 1996. The Board previously advanced up to $500,000 to be spent on the renovations of one wing of the school and the installation of an elevator in the School. To date, $367,000 of this advance has been spent or encumbered. FISCAL IMPACT: The Literary Loan will be repaid over the next twenty years. The initial year payment will be around $200,000, including $75,000 interest expense. Debt payments will not begin until the completion of the project. If the Literary Loan is not approved, the $367,000 advance that has already been spent will need to be appropriated from the General Fund Unappropriated Balance. ACTION REQUIRED: The Board will need to chose one of the following options: 1. Adoption of the attached resolution accepting the $2.5 million Literary Loan, or 2. Appropriate $367,000 from the General Fund Unappropriated Balance to pay for the advance of work done to date at Cave Spring Junior. • m:\finance\common\board\ May 8, 1996 i• • U SUBMITTED BY: ta..,~.+,~ ,;~~Co-,•, Dr. Deanna Gordon Superintendent of Schools Approved O oti~n y Denied ( ) Received ( ) Referred ( ) To () m:\fmance\common\board\ May 8, 1996 ~ 1, a~ APPROVED BY: ~.c/ Elmer C. Hodge County Administrator No Yes Abs Eddy Harrison Johnson Minnix Nickens .' ~'" ~ ~ G./ FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON APRIL 25, 1996 IN THE CAFETERIA AT HIDDEN VALLEY JUNIOR HIGH SCHOOL, ROANOKE, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO AIR CONDITION AND RENOVATE THE CAVE SPRING JUNIOR HIGH SCHOOL BUILDING. WHEREAS, application for a loan in the amount of $2.5 million was approved and funding advanced by the Literary Fund to air condition and renovate the Cave Spring Junior High School, and WHEREAS, the project was delayed pending the outcome of the April 2, 1996 bond referendum which, if approved, would have funded the construction of a new Cave Spring High School and negated the need for such improvements to Cave Spring Junior, and WHEREAS, said bond referendum was not approved by the voters of Roanoke County; BE IT RESOLVED that the County School Board of Roanoke County requests that the Board of Supervisors accept the Literary Fund loan of $2.5 million and appropriate same for the air conditioning/renovation project at Cave Spring Junior High School. Adopted on motion of Michael W. Stovall and duly seconded, and on the following recorded vote: AYES: William A. Irvin, III, Thomas G. Leggette, Marion G. Roark, Michael W. Stovall, Jerry L. Canada NAYS: None TESTE,: ~,~G ~, ~ Clerk c: Mrs. Diane Hyatt Mrs. Penny Hodge ~~f~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 RESOLUTION APPROPRIATING $2.5 MILLION FOR THE RENOVATIONS TO CAVE SPRING JUNIOR HIGH SCHOOL WHEREAS, by Resolution adopted on April 25, 1996 the County School Board of Roanoke County requested an appropriation of $2.5 Million from the Board of Supervisors of Roanoke County for the air conditioning and renovation of Cave Spring Junior High School; and, WHEREAS, an application for a loan in the amount of $1.5 Million was approved and the Board of Supervisors has advanced $500,000 to commence work on this project; and, WHEREAS, the School Board requests the acceptance and appropriation of $2.5 Million Literary Fund loan for the air conditioning and renovation project at Cave Spring Junior High School. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: 1. That Roanoke County accepts the currently awarded Literary Fund loan of $2.5 Million, and appropriates the proceeds of this loan to the County School Board of Roanoke County for the air conditioning and renovation project at Cave Spring Junior High School. G.ATTORNEY.PMM.APPCSJHS.RES .' - L / ~' , Qs G AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 RESOLUTION REJECTING $2.5 MILLION LITERARY FUND LOAN AND APPROPRIATING FUNDS FOR THE RENOVATIONS TO CAVE SPRING JUNIOR HIGH SCHOOL WHEREAS, by Resolution adopted on April 25, 1996 the County School Board of Roanoke County requested an appropriation of $2.5 Million from the Board of Supervisors of Roanoke County for the air conditioning and renovation of Cave Spring Junior High School; and, WHEREAS, an application for a loan in the amount of $1.5 Million was approved and the Board of Supervisors has advanced $500,000 to commence work on this project, and $367,000 of this advance has been spent or encumbered; and, WHEREAS, the School Board requested the acceptance and appropriation of $2.5 Million Literary Fund loan for the air conditioning and renovation project at Cave Spring Junior High School. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: 1. That Roanoke County rejects the currently awarded Literary Fund loan of $2.5 Million for the County School Board of Roanoke County for the air conditioning and renovation project at Cave Spring Junior High School. 2. That the sum of $367,000 is appropriated from the General Fund Unappropriated Balance to reimburse the County School Board of Roanoke County for work performed to date at Cave Spring Junior High School. G.ATTORNEY.PMM.REJCSJ HS. RFS ~. ~ ~ ~, /~ AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, MAY 14, 1996 RESOLIITION 051496-3 APPROPRIATING $2.8 MILLION FOR THE COMPLETION OF THE NORTHSIDE HIGH SCHOOL PROJECT WHEREAS, by Resolution adopted on April 25, 1996 the County School Board of Roanoke County requested an appropriation of $2.8 Million from the Board of Supervisors of Roanoke County for the completion of the Northside High School Project; and, WHEREAS, $3.1 Million has already been authorized for expenditure for Phase I of the construction of a gymnasium/auditorium/classroom addition to Northside High School; and, WHEREAS, the School Board requests the acceptance and appropriation of $1.5 Million Literary Fund loan and the appropriation of $1.3 Million from Roanoke County's unappropriated fund balance in order to complete Phase II of this project. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: 1. That in order to complete the construction of the gymnasium/auditorium/classroom addition to Northside High School the following actions are hereby approved and authorized: a. That Roanoke County accepts the currently awarded Literary Fund loan of $1.5 Million, and appropriates the proceeds of this loan to the County School Board of Roanoke County; and b. That the sum of $1.3 Million is to be borrowed from the Fall 1996 VPSA Sale to complete the Northside Project . 1 .r On motion of Supervisor Harrison to adopt the resolution approving the $2.8 Million appropriation, and carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Johnson NAYS: Supervisors Minnix, Nickens A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Dr. Deanna Gordon, Superintendent of Schools Diane D. Hyatt, Director, Finance 2 ACTION NO. ITEM NUMBER ~"" ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: Request from the School Board for Acceptance of $1.5 Million Literary Loan and Appropriation of an Additional $1.3 Million to Complete Northside High School Project COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At their meeting on Apri125, 1996, the School Board approved the attached resolution requesting the following in order to complete the award of the construction contract on the Northside gymnasium/classroomprnject: 1. Accept the $1.5 million Literary Loan, and appropriate these funds to the Northside project, and 2. Appropriate $1.3 million from the General Fund Unappropriated Balance. On May 9, 1996, the School Board amended their resolution to leave the source of the $1.3 million unspecified. The Schools currently have executed a Phase I contract for the work with R. L. Price Construction Company. Both of the actions above are necessary in order to proceed with Phase II of the project. May 15, 1996 is the deadline for proceeding with the execution of the Phase II contract. In order to receive the Literary Loan funds, the project needs to be awarded by May 28, 1996. FISCAL IMPACT: The $1.5 million Literary Loan will be repaid over twenty years. The initial year payment will be $120,000, including $45,000 interest expense. Debt payments will not begin until the completion of the Literary Loan portion of the project. • m:\finance\common\board\ May 10, 1996 ~~ There are two funding choices for the remaining $1.3 million. 1. The $1.3 mllllon could be appropriated from the general fund unappropriated balance. This would deplete the unappropriated balance beneath the 6.25% level that the Board wants to maintain 2. The $1.3 million could be borrowed in the Fall VPSA sale. In this instance the Board may need to advance funds prior to the availability of the loan proceeds in order to proceed with the project. STAFF RECOMMENDATION: If the Board concurs with the School Board request, staff recommends adopting the attached resolution to borrow the funds through the Fall VPSA sale, rather than depleting the unappropriated balance below the 6.25% level. The attached resolution shows the commitment of the Board in order to allow the Schools to proceed with finalizing the contract. If approved, staff will return at a future meeting with the necessary resolutions to apply to the VPSA and to advance funds. SUBMITTED BY: ~.a,n,,,.a., .~t»~Ca--~, Dr. Deanna Gordon APPROVED BY: Fe ~~ ~ ~~ Elmer C. Hodge Superintendent of Schools County Administrator Approved () Mntinn h~ No Yes Abs Denied () Eddy Received () Harrison Referred O Johnson To O Minnix Nickens m:\finance\common\board\ May 10, 1996 i E-l.h AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 RESOLUTION APPROPRIATING $2.8 MILLION FOR THE COMPLETION OF THE NORTH3IDE HIGH SCHOOL PROJECT WHEREAS, by Resolution adopted on April 25, 1996 the County School Board of Roanoke County requested an appropriation of $2.8 Million from the Board of Supervisors of Roanoke County for the completion of the Northside High School Project; and, WHEREAS, $3.1 Million has already been authorized for expenditure for Phase I of the construction of a gymnasium/auditorium/classroom addition to Northside High School; and, WHEREAS, the School Board requests the acceptance and appropriation of $1.5 Million Literary Fund loan and the appropriation of $1.3 Million from Roanoke County's unappropriated fund balance in order to complete Phase II of this project. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: 1. That in order to complete the construction of the gymnasium/auditorium/classroom addition to Northside High School the following actions are hereby approved and authorized: a. That Roanoke County accepts the currently awarded Literary Fund loan of $1.5 Million, and appropriates the proceeds of this loan to the County School Board of Roanoke County; and b. That the sum of $1.3 Million is to be borrowed from the Fall 1996 VPSA Sale to complete the Northside Project. G.ATTORNEY.PMM.APPROPNS.RES ~~- ,~ . FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON May 9, 1996 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, ROANOKE COUNTY, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION OF $2.8 MILLION BY THE BOARD OF COUNTY SUPERVISORS FOR THE NORTHSIDE HIGH SCHOOL PROJECT. WHEREAS, the County School Board of Roanoke County has issued to R. L. Price Construction Company a letter of intent to construct a gymnasium/auditorium/classroom addition to Northside High School in two phases: Phase I construction of the building shell only and Phase II completion of the project, and WHEREAS, R. L. Frice was awarded the contract for Phase I which is nearing completion, and an award of contract to said construction firm by May 15, 1996 for Phase II is imperative to retain the bid price and assure completion of the project, and WHEREAS, funding was immediately available in December 1995 for Phase I of the project ($3.1 million) and the $2.8 million required for Phase II was included in the April 2, 1996 bond referendum which was not approved by the citizens of Roanoke County, and WHEREAS, the Literary Fund loan of $1.5 million, which had been approved prior to the bond referendum, has been awarded to the school division, which presents the need of funding of $1.3 million to complete the project, and WHEREAS, on April 25, 1996 the school board requested an appropriation of $1.5 million from the currently awarded Literary Fund loan and, from the Board of Supervisors, an appropriation of $1.3 million from the general fund unappropriated balance to complete the Northside project; BE IT RESOLVED that said school board requests of the Board of County Supervisors of Roanoke County the following appropriations which would enable an award of contract to R. L. Price Construction Company at the bid price for the completion of the Northside High Schoo]- project: 1. the appropriation of $1.5 million from the currently awarded Literary Fund loan, and 2. an appropriation of $1.3 million. Adopted on motion of Jerry L. Canada and duly seconded, and on the following recorded vote: AYES: William A. Irvin, III, Marion G. Roark, Michael W. Stovall, Jerry L. Canada NAYS: Thomas A. Leggette TESTE: CSC/ R-~--- C 1 e rk c: Mrs. Diane Hyatt Mrs. Penny Hodge r_ ~_~ / ~ FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON APRIL 25, 1996 IN THE CAFETERIA AT HIDDEN VALLEY JUNIOR HIGH SCHOOL, ROANOKE, VIRGINIA. • RESOLUTION REQUESTING AN APPROPRIATION OF $2.8 MILLION BY THE BOARD OF COUNTY SUPERVISORS FOR THE NORTHSIDE HIGH SCHOOL PROJECT. WHEREAS, the County School Board of Roanoke County has issued to R. L. Price Construction Company a letter of intent to construct a gymnasium/auditorium/classroom addition to Northside High School in two phases: Phase I construction of the building shell only and Phase II completion of the project, and WHEREAS, R. L. Price was awarded the contract for Phase I which is nearing completion, and an award of contract to said construction firm by May 15, 1996 for Phase II is imperative to retain the bid price and assure completion of the project, and WHEREAS, funding was immediately available in December 1995 for Phase I of the project ($3.1 million) and the $2.8 million required for Phase II was included in the April 2, 1996 bond referendum which was not approved by the citizens of Roanoke County, and • WHEREAS, the Literary Fund loan of $1.5 million, which had been approved prior to the bond referendum, has been awarded to the school division, which presents the need of funding of $1.3 million to complete the project; BE IT RESOLVED that said school board requests of the Board of County Supervisors of Roanoke County the following appropriations which would enable an award of contract to R. L. Price Construction Company at the bid price for the completion of the Northside High School project: 1. the appropriation of $1.5 million from the currently awarded Literary Fund loan, and 2. an appropriation of $1.3 million from Roanoke County's unappropriated fund balance. Adopted on motion of Michael W. Stovall and duly seconded, and on the following recorded vote: AYES: William A. Irvin, III, Marion G. Roark, Michael W. Stovall, Jerry L. Canada NAYS: Thomas A. Leggette TESTE: ~ 7 -~-~-~-G ~ ~ / C 1 erk c: Mrs. Diane Hyatt 11~~ T_____ T~_ '1 ___ llllllllllllillllllllilllllllillllllllllllllllllllllillllllllllllllilllllllllilllllllllllllllilllllllllllllllllllllllilllllllllll~jj~ r -~ ~.. AGENDA ITEM NO. ~ " C. _ APPEA.R.ANCE REQUEST = PUBLIC HEARING ORDINANCE CITIZENS COMMENTS s ~ _ ~ _ _ _ SUBJECT: ~ Aso Iu~, 04~ s S~~C ~ ~c~ . #~n ~~ _ _~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c _ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS _ FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ~.. ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue and will enforce the rule unless instructed by the majority oi~the Board to do otherwise. ., ~ i ~ 10 ^ Speaker will be limited to a presentation of their point of view only. o __ Questions of clarification may be entertained by the Chairman. _ ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. __ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. - ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GRDUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ NAME ~ R ~ e. n ~n ! r la ADDRESS n~nr c~r~ R. SCE ~-ice PHONE ~ ~ 7 - ~ b g-mllilllllllllttlllllilllllllllllllllllilitliitillllllilllllllllititlllllllllililllllllllllllllillllllllilllllllllllllliilllllllll~ viiiiuiiiiiiiiiiiiiiiiiuiiiiiiiiuiiiiiiiiiiii~siu~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiuiiiiiiiiiuiiiiiiiiii~~~ _, _ _ _ _ _ ~ - AGENDA ITEM NO. PE CE REQUEST 9~'UBLIC HEARI , G ORDINANCE ~CITIZE COMMENTS SUBJECT: ~ ~ ~ ~~ d~~ -_ '~ _ I would like the Chairman of the Board of Supervisor' o recognize me during the meeting on the above matter so that I may comme#tt. WHEN CALLED TO THE'LECTERN, I WILL GIVE MY NAME AND ADDRESS = FOR THE RECORD. I AGREE TO ABIDE BSI' THE GUIDELINES LISTED s iu BELOW: _. ~, _- ^ Each speaker will be given between %three to five minutes to comment whether speaking as an individual op representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, = and will enforce the rule unless instructed by the ma~or~ty ofgthe Board to do otherwise. _ .~ ^ Speaker will be limited to a presentation of their oint of view only. _ _ Questions of clarification may be entertained by the C airman. c ^ _ All comments must be directed to the Board. Debate between arecognized = speaker and audience mem ~ rs is not allowed. c __ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested leave any written statements and/or comments 0 with the clerk. _. ^ INDIVIDUALS SP NG ON `BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH HE CLERIC AUTHORIZATION FROM THE GROUP c ALLOWING THE IN IVIDUAL TO REPRESENT THEM. PLEASE PRINT EGIBLY AND GIVE TO THE CLERK ~. ~~ .~ NAME ~ (~; ~/ ; ~ C~ s _ _ - - _ _ _ ADDRESS ~e~S f~ ~ ~,~t-~ ~ - '~~ ~ ~ ~~ __ ~~ c PHO ~ ~0 - 2 7 ~,`J IIIIIIIIIIIIIIIIiilllll 1111111111111111111111111111111111111ilillllilllilillllllfllllllllll11111111111111111tUll~llilllllll~ll lliiiiuuiiiiiiiiiiiiiiiiiieiiiiiiiiiiiiiiiiiuiiiiiiiiiiiiii~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiuiiiiiii~i~~~~ -. - _ ~ _ _ __ _ © - AGENDA ITEM NO. - PE ~E REQUEST _ PUBLIC NG ORDINANCE Imo' c:ITIZENS OMMENTS v _ I would like the Chairm n of the Board of Supervisors t~ recognize me during the meeting on the above m ter so that I may comment. WHEN CALLED TO THE ECTERN, I WILL GIVE~IGIY NAME AND ADDRESS FOR THE RECORD. I A REE TO ABIDE BY ,~'HE GUIDELINES LISTED BELOW: c s ~~ ~ ~~ ~ ~ _ ^ Each s esker will be p g en between three to five minutes to comment = whether speaking as an i dividual or representative. The Chairman will decide the time limit based n the number of citizens speakin on an issue, = and will enforce the rule un ss instructed by the majority of~the Board to do otherwise. _ ~_ ^ Speaker will be limited to a resentation of their oint of view only. Questions of clarification may b entertained by the C airman. ^ All comments must be directed'to a Board. Debate between a a~ecognized = speaker and audience members is n t allowed. c ^ Both speakers and the audience will a rcise courtesy at all times. ^ Speakers are requested to leave any writ n statements and/or comments c vnth the clerk. -_ ^ INDIVIDUALS SPEAKING ON BEHALF O AN ORGANIZED C-ROUP = SHALL FILE WITH ,-THE CLERK AUTHORI ION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESE THEM. _. -_ PLEASE PRIN'~''LEGIBLY AND GIVE TO THE C RK = 0 c _ ~ _ = NAME `~ _ tro ~ ~ ~ ~ ~~ ! _~ ADDRE~S ~~~-~ ~ ~.~~ , c PHO1~E ~~ ~ `' t~~ ~~ fiiiiiiiiiiiiiiiiiiir~iiiiiiiiiiuiiiiimni~niiiiiiiiiiiinnuiiiiiiiiiifiiiiiiiiitiiitiiiiiu~irmiiiiifi~r~uftritiirririi 1,I~IIIIIIIIIIillllillll~llll~~~llilllllllllll~~lllll~l~lflllllllllllllllllllll~ill~l~lllllllllillllllllllllltlllll~llllllllllllll~jj~ _ _ _ . ~~ ~ _ - ~ - _ _ - d ~, ~ AGENDA ITEM NO. ~ ~''~~ _, c ---- PE CE REQUEST / PUBLIC NG ORDINANCE CITIZENS COA~IlViENTS __ -_ - SUBJECT: ~ ~- f` i ~ AS ~' ,y c~ ~~ L ~ ~ ~ °Y~ __ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matt so that I may comment. e WHEN CALLED TO THE L RN, I WILL GIVE MY NAME AND ADDRESS = FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED o BELOW: ~ s ~_ ~ ~ ~ ~ ^ Each s esker will be ~ -' _ p given etween three to five minutes to comment = whether speaking as an indivi ual or representative. The Chairman will decide the time limit based on t e number of citizens speaking on an issue ='~ = and will enforce the rule unless instructed by the majority of the Board to __ do otherwise. ~~ .. i ^ Speaker will be limited to a pres tation of their oint of view only. p Questions of clarification may be ent ained by the Chairman. ~~ ^ All comments must be directed to the B ard. Debate between a recognized speaker and audience members is not al wed. ^ ..,, Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written~`statements and/or comments vnth the clerk. ^ INDIVIDUALS SPEAICIIVG ON BEHALF OF ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZAT N FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT EM. _ __ _ ' _ = PLEASE PRINT LEGIBLY AND GIVE TO THE CLE - - -~ _ _ NAME ~ ~ ~, ~ ADDRESS ~~ // ,/~~l C~- yDj.~-~L1 r ~ ,C= ~-- _ _ -_ c PHONE ~ ~ -' ~-~ ~~~ IIIIIIIIIIIilllillilll I11111111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIillllllllillllllllllllllllillliiilllll~i11111iliilllillil~ llllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllilillllllllllllllllllllllllllilllllllllllllllllll~ _ _ ~ - w - ~ ~ _ ~~ _ _ _ _ _ _ ~, _ _ _ AGENDA ITEM NO. _ _ _ _ PPE CE REQUEST ~ Y ~ ~ ~ ~ ~ ~~ = PUBLIC HEARING ORDINANCE CITIZENS CON~IENTS SUBJECT: ; ; ~ i~ c:, __ I would like the Chairman of the Board of Supervisors to re ~ ize me durin the ~g g meeting on the above matter so that I may comment. ~ __ WHEN CALLED TO THE LECTERN, I WILL GIVE MYfitAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: -_ i ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. -_ ^ Speaker will be limited to a presentation of their point of view only. _ Questions of clarification may be .entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not alldwed. ~_ ^ Both speakers and the audience will exercise,.. courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF A1V ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT T~IEM. -_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK `~ _, _, c NAME ~", ' ~~ ~ ~' ---~ ~~ ADDRESS -'j ~j ',,~i' ;-= ~- ~" ~_ ~~- i s^',~ .~ c ~ PHONE Imo' ~ _~ ~~' - .. ~.~i ~/~ ~ .= Illllilllllllllilllllllllllllllllllllilllil111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 A-051496-5 ACTION # ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: Request to Approve a Sanitary Sewer Extension along Westward Lake Drive COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In September of 1993, staff received a petition from the residents along westward Lake Drive. This petition requested that Roanoke County extend sewer service to their properties because of failing drain fields. The Board of Supervisors approved a preliminary engineering study of this area in November 1993. This study indicated that approximately 12 properties could be served at a cost of $60, 000 or $5,000 per property. Because only seven properties were willing to pay the construction costs at that time, the cost to those properties rose to slightly over $8,000. This cost made the project not feasible at that time. SUMMARY OF INFORMATION: The citizens of this area continue to request that public sewer be installed. There are still six or seven property owners willing to pay $6,500 each to have public sewer. If the sewer line is constructed while the contractor is on-site completing phase I of the north transmission line, a savings of more than $5,000 should be realized. If this sewer line is constructed, it will allow two existing homes with failing septic systems to have access to public sewer; one new home under construction would connect to public sewer instead of installing a septic system; and at least three undeveloped residential lots could be developed if public sewer were available. FISCAL IMPACT: The estimated cost of the project at this time is $55,000. Staff has tentative commitments from six property owners at a cost of $6,500. This would require that $16,000 be allocated from the unappropriated balance of the Utility Department Sewer Fund. RECOMMENDATION: Staff recommends that the project be approved if a minimum of six property owners participate at a cost of $6,500 each (which would include the $1,500 off-site facility fee); • and a sewer service area be established for this area for a period of ten years as shown on Attachment "A"; • that property owners that fail to participate at this time but connect at a later date would pay the $6, 500 construction cost plus the sewer off-site facility fee in effect at the time of connection (presently $1,500); • that $16,000 be appropriated from the sewer fund to be replenished as other properties connect; • that the full $6,500 paid by property owners be applied to construction costs until those costs are recovered by Roanoke County. SUBMITTED BY: Gary Rob rtson, P.E. Utility Director Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: Elmer C. Hodge County Administrator ACTION Motion by: Motion by Fenton F. Harrison to apt~rove extension VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Gary Robertson, Director, Utility Diane D. Hyatt, Director, Finance • ` ~p ~~ ~\ cJ ~ \\ \ \~ ~ ~~~, / ~~ ~~ ~, ~ , ~ ~ ~~ ~ ~ / ~ ~~ ~~ ~~ r~ ~ sP \ o ~ 9 S° \~ `S ~ ~S C ~ SQ ~ G ~ S ~ ~ ~ s s~~ ~ d 9 yt~7 ~ ZO tr 4 ZO VS . '3~ ~5~~ trJ Og~S ~ ~ 9 c~_Z~'b5 ~ -'9a ~ S,Z~'b O9 ~ z ~ , - ~, r~ Q a / - ~~ o z o N x / N ~ti ~' Z~ ~~ ~ ~ ~ ~ ~ ~ ~ G ~ ~ti~5 ~~ ~ ~ yp Ob-S-Zp'bS j, / ~~ ~ ~~ Z~ ~5 °zd ~~-S~ ~~ -- 'xQ xava ~ / ~ H 9 - / ~ `~ \ r Z~-~' 'b ~ d . ZO b5 / / U~ O ~ ~ 1~~5 ~ //\ v~ ~ ~, .'~ b ~ ` / y a ~ ~ / ~ ~ ~ ~~.~~ 9 ~ ti 3~'` '~~~znt~ ~ / ~ ~i i /\ ~n~.,tl7~~ ~ ~ ~ ~~ ~~~~C7 LrrJ~yyy ~ / ~'~ ~, ~ j ~x ~ , ~ ~ ~ ~ :-~ ~~~ ~~ ~ ~ i; c ~ ~ ~ \ Y\ ~ / %% \\ ~. ACTION NO. A-051496-6 ITEM NO. ~_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: APPROVAL OF AN AGREEMENT ACCEPTING A VOLUNTARY CONTRIBUTION IN LIEU OF A SERVICE CHARGE FROM LUTHERAN FAMILY SERVICES OF VIRGINIA, INC. COUNTY ADMINISTRATOR'S COMMENTS: This agreement accepts a voluntary contribution in lieu of a service charge from Lutheran Family Services of Virginia ("LFSV") in an amount equal to 20~ of the real estate tax rate. LFSV is a 501(c)(3) organization, organized and operated to conduct child welfare and family services, with administrative offices located at 2609 McVitty Road, Roanoke County (Tax Map Parcel 76.11-2-21). A disagreement has arisen between LFSV and the County with respect to its real estate property tax status. This agreement attempts to resolve this dispute. This agreement authorizes the Commissioner of the Revenue to make a determination that LFSV is exempt from local real estate and personal property tax, so long as LFSV continues to operate and use this property in a manner that makes it eligible for tax exempt status. This agreement exonerates LFSV from all taxes previously assessed against it beginning with the 1994 tax year and authorizes a refund less the amount of a voluntary contribution equivalent to a 20~ service charge of the real estate tax rate. This voluntary contribution is a payment in lieu of taxation for certain necessary and essential government services provided by the County. 1 ~~ This agreement avoids a protracted dispute over this issue. The current assessed value of the land is $168,300, and the real estate tax is $1,901.80. The value of the building is $242,700, and the real estate tax would be $2,742.51. The total annual tax bill is $4644.30. If a 20o service charge were applied to this property that amount would be $928.86. Although LFSV is not required to pay this service charge, it has agreed to make a voluntarily contribution of an equivalent amount. It is recommended that the County Administrator be authorized to execute this Agreement on behalf of the County and in conjunction with the Commissioner of the Revenue accepting a voluntary contribution in lieu of a service charge on Lutheran Family Services of Virginia ("LFSV") in an amount equal to 20% of the real estate tax rate. Respectfully submitted, Paul M. Mahoney County Attorney ACTION VOTE Approved (x) Motion by: Motion by Lee B. No Yes Abs Denied ( ) Eddy to approve contribution Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Paul M. Mahoney, County Attorney R. Wayne Compton, Commissioner of Revenue Diane D. Hyatt, Director, Finance 2 ,~ ~ ~~~ • ~ ~ This AGREEMENT made this ~~`~ day of April, 1996, by and between LUTHERAN FAMILY SERVICES OF VIRGINIA, INC. ("LFSV"); the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, ("County"), and the COMMISSIONER OF THE REVENUE OF ROANOKE COUNTY, VIRGINIA, ("Commissioner"). WHEREAS, a disagreement has arisen between these parties with respect to the real estate and personal property tax status cf LFSV. LFSV has requested a local proper#y tax exemption for its property located at 2609 McVitty Road in Roanoke County, Virginia, and further identified as tax map parcel number 76.11-2-21. This petition for local property tax exemption is based upon LFSV's assertion that it is eligible for this tax exempt status by stat'atory classihca~on pursuant to Sections 58.1-3609 and 58.1-3617 of the Co~ae of Virginia; and, WHEREAS, LFSV is incorporated as a section 501(c)(3) organization, for charitable, religious and educational purposes, and more specifically, is a church affiliated social ministry organization of the Evangelical Lutheran Church in America and a religious association organized and operated to conduct child welfare and family services; anc.I, WHEREAS, the Commissioner believes that LFSV should seek property tax exemption through specific designation by the General Assembly; and, WHEREAS, in order to avoid a protracted dispute over this issue, and in consideration of the determinations made and actions taken herein, the parties agree as follows: 1 ~~ . 1) The Commissioner shall make a determination that LFSV is exempt from local real estate and personal property taxation by statutory classification pursuant to Sections 58.1-3609 and 58.1-3b17 of the Code of Virginia. This determination shall be effective for the 1994 and 1995 tax year, and for all t? x years thereafter, so long as LFSV continues to operate and use this property in a fashion and manner that makes it eligible for tax exempt status. LFSV shall be exempt from the payment to the County of (i) real estate faxes upon tax map parcel number 7b.11-2-22, (ii) taxes upon personal propel°ty owned by LFSV, and (iii) any business license tax or fee for the activities presently conducted by LFSV on said property. 2) LFSV agrees that the property to be exempt from taxation is its administrative offices and as much land as is reasonably necessary for the use a:-~d enjoyment of a building, with the stipulation that such property shall be used by LFSV exclusively for the religious, charitable and educational purposes described in its petition dated February 9, 1995, a copy of which is attached hereto as Exhibit A and made a part hereof. 3) All taxes assessed against LFSV shall be forgiven and exonerated from the requirement of payment; and any such taxes previously paid shall be refunded to LFSV, less the amount of the voluntary contribution in lieu of a service charge provided herein. 4) LFSV agrees to pay the County a voluntary contribution in lieu of a service charge based upon the assessed value of the tax exempt real estate of LFSV in the County in an amount not to exceed twenty (20 %) percent of the real estate tax rate. This voluntary contribution is in lieu of a service charge for certain necessary and essential governmental 2 • services provided to and for the property of LFSV by the County and is paid in lieu of ~~~ payments pursuant of the provisions of Chapter 34 of Title 58.1 of the Code of Virginia. All amounts payable hereunder shall be due and payable to the County at the time real estate taxes are due and payable. 5) LFSV shall have the right to challenge, review, contest and appeal valuations and assessments of said real estate as provided generally by law to any other person or property owner of the County. WITNESS the following signatures and seals: LUTHERAN FAMILY SERVICES OF VIRG ]A, INC. By Ronald L. Herring Executive Director By n/L ./-.- R. W~ e Compt Comu~ sinner of e Revenue BOARD OF SUPERVISORS OF ROANOKE COUNT', VIRGINr e By Elmer C. Hodge County Administrator Approved as to form: Paul M. Mahoney, Esquire Y ~• 1 ACTION NO. ITEM NO. ~`" ,~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE : May 14, 1996 AGENDA ITEM: Presentation of Williamson Road Hollins Village Master Plan; And Strategies for Implementation; Request for Worksession COUN`T'Y ADMTNTSTR_ATOR' S COMMENTS: ~,~y o. JAM a '~'~~ ~ ~ `I i~~~ Improvements to US Route 11 between the Botetourt County line and Plantation Road in the Hollin's area of Roanoke County have recently been completed. These highway improvements provided the opportunity and the incentive for Roanoke County to work in cooperation with area businesses, area residents, and Hollins College representatives to develop and implement a master plan for this Roanoke County community . The master plan presents a set of guidelines for public and private actions. These guidelines, implemented over a period of time, will enhance the physical appearance of this important commercial corridor, and will promote increased economic viability. Hill Studios, of Roanoke, Virginia, was commissioned to prepare the master plan. Entitled, the Williamson Road Hollins Village Master Plan, the document presents a comprehensive evaluation of the existing character of the comdor, and a set of suggestions and recommendations on how this vital commercial area can be enhanced through a series of public and private actions. The suggestions range from the simple to complex, and of course, from the inexpensive to expensive. Rather that advocate complete immediate renovation and enhancement of public and private property in the area, the plan recognizes that full implementation can only take place over a period of time, through both public and private action and investment. Recommendations for public actions include the creation of landscaped gateways at the major entry points to the community, and the provision of publicly sponsored landscaped designs in other available public areas. A significant portion of the plan is devoted to a set of recommended i n i lin that will enhance the physical and economic environment of the area if followed by the private sector in the planned renovation of existing structures, and the construction of new development. These design guidelines address items such as building designs and facades, parking lot . ~ ,y G-i 2 landscape treatments, lighting, and signage. The community has been involved throughout the planning process. Through community meetings, design workshops, and citizen committee meetings, the ideas presented in the master plan have been developed. Over the past few months, staff has been meeting with individual property and business owners in the corridor, to present the plan's ideas, and to solicit community input on the best means of implementation. Throughout the process, the staff has emphasized partnerships, rather than re lag tons. as preferable strategies to implement the plan. Community interest in the plan has been high, with many business owners eager to see partnership programs in place. IMPLEMENTATION TECHNIQUES The development of partnership programs will require the identification of funding sources, and the development of the administrative capacity to effectively keep the programs in operation. Due to specific limitations imposed on localities on how public funds may be used, Roanoke County will need to be creative in the development and implementation of specific programs so that public resources are allocated in accordance with state law, and the County's fiduciary responsibility to Roanoke County citizens is maintained: Listed below is a list of possible funding sources and a synopsis of various programmatic ideas. Funding Sources Public Funding Options (local and non-local) General Fund Appropriations The Board allocated $30,000 in FY 95-96 for implementation of improvements/programs in the corridor area. Another $30,000 is proposed as part of the proposed FY96-97 budget. Continued general fund appropriations at the same or increased levels will assist in the development of the partnership programs. 2. Tag Increment District A tax increment district could be established in the corridor district. Under this option, a base tax year is selected. In future years, incremental taxes (above the base) derived from the district, are assigned for projects and programs within the district. Increases would occur from new development in the area, and any yearly increases in assessments. This option differs from the general fund appropriation option in that the yearly amount collected is dependent upon the economic vitality and ~- , G- i 3 increased investment in the area. Special Service District Under this progam, property owners within the specified district would agree to a special real estate assessment. All funds derived from the assessment would need to be used for programs and improvements within the district. A similar program is now in place along the Roanoke City portions of Williamson Road. 4. Federal Grants ISTEA grants continue to be an option to pursue. Our grant application, submitted in January, is pending with action expected later this summer. Federal discussions to reauthorize the ISTEA legislation (NEXTEA) are continuing. Assuming the program continues, additional opportunities to use this program will exist in future years. The National Endowment for the Arts also provides grant opportunities for demonstration projects. NEA proposals would need to link the historic Hollins College campus, with the potential to enhance the character of a strip commercial environment Private Funding Options 1. The best opportunities for private funding, are a variety of local, regional and national private foundations that orient their giving towards civic programs and enhancements. Although individual amounts maybe small, such contributions can be used as leverage for larger programmatic activities. 2. In addition, several local industries also have corporate gift programs that could be pursued. Uses of Funds The basic concept behind the public/private partnerships envisioned is that local and non- local funds would be used as leverage to encourage private investment on private property. Enhancements to private property undertaken in accordance with the principles outlined in the design guidelines would be eligible for one or more of the programs offered. In discussions with area businesses and property owners, it is evident that a variety of program offerings would meet different need within the business community. A brief synopsis of programs follows. ~""". 4 1. Design Assistance Programs Owners contemplating improvements would benefit from professional design assistance. This assistance would provide the provide owners ideas on how the design guidelines can be integrated into owners' plans for property improvements. Complete architectural and engineering services would not be provided. Rather, concept studies for building and site improvements would provide an owner a design concept that could be further refined by an architect/engineer retained by the owner. 2. Mini/Matching Grant Program It is recognized that construction, renovations, and improvements in accord with the design guidelines maybe more expensive than typical improvements found within a strip commercial corridor. The purpose of this grant program would be to offer property and business owners a financial incentive to rehabilitate their property in accordance with the suggested guidelines. Specific grant amounts would need to be limited both with regard to actual dollar amounts ,and as a percentage of total project cost. The challenge would be to provide grants in amounts large enough to encourage investment, while recognizing the funding limitations. 3. Revolving Loan Pools/ Low Interest Loan Funds Under this programmatic option, Roanoke County would enter into a partnership with a local financial institution to establish aloan-pool available to property owners within the corridor. Public funds would be used to subsidize market interest rates, as an encouragement to private investment. The program would be available to those owners wishing to enhance their property in accord with the design guidelines. 4. Taz Abatements/Taz Freezes Enabling legislation now allows localities the option to abate or freeze property taxes for the substantial renovation of commercial properties over 20 years old. A significant number of the buildings within the corridor meet this age requirement. This program option would be offered in response to private investment in the property. Programmatic guidelines would need to be established so as to firmly determine and limit the fiscal impact on the community . The Roanoke County IDA could possibly be used as an entity to broaden the applicability of this option so that it applies to a variety of properties within the corridor. 5. Waiver of/Assistance with Utility Hook-Up Fees. Under this option, Roanoke County would provide new businesses with assistance in the payment of hook-up fees in exchange for design elements consistent with the guidelines. The . ` G-~ 5 program would be available on a voluntary basis to businesses that wish to design/enhance their property in accord with the design guidelines. Again, the IDA could be of use in the implementation of this idea. 6. Landscaping of Public Gateways/Right-of--Ways This option could be undertaken by Roanoke County using public funds, or could be pursued using a combination of public and private. resources. After initial demonstration projects, specific levels of public investment could be tied to a demonstrated willingness of property owners to undertake private investments in the landscape of their property, or could be tied to a willingness of businesses to contribute towards the upkeep of the landscaped areas. 7. Corridor Overlay District As portions of the Hollins College Campus are on the National Historic Register, Roanoke County has the legal option to apply the design guidelines to corridors leading to and from the historical areas. Although this is on the surface a regulatory approach, such a program could be modified by providing public resources to partial address the cost of the improvements in accord with the design guidelines. 8. Business Development Assistance Roanoke County, working through an existing agency such as the Williamson Road Area Business Association (WRABA), could expand its outreach to the business community by offering business development assistance in the corridor area. This assistance would supplement existing private and public offerings for small businesses, and would specifically target the needs of businesses in the Williamson Road corridor. A specific need identified during the planning process was for the corridor to boost its identity with the consuming public through more coordinated marketing and promotion. SUMMARY OF INIFORMATION The above funding and programmatic suggestions are presented to give the Board an overview of actions necessary to implement the community ideas presented in the master plan. Initiation of one or more of these ideas will be necessary, if Roanoke County and the Hollins/Williamson Road business community wishes to use the master plan as a guide to implement physical changes in this corridor. . G i 6 Staff recommends as follows: 1. Accept the Williamson Road Hollins Village Master Plan as a set of guidelines for future improvements in the corridor. 2. Schedule a work session for May 28th, at which time, funding and programmatic options presented above -can be discussed, and strategies for action chosen. Respectfully Submitted, ~~~. Terrance L. Har 'ngton, AICP Director of Planning and Zoning Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by Approved, ~~i!'N^/ Elmer C. Hodge County Administrator Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens ACTION NO. ITEM NUMBER ~_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14,1996 AGENDA ITEM: I 81 Bridge Project ( Kessler Mill Road )- Property Rental Agreement with Branch Highways Inc. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• The Virginia Department of Transportation acquired a small portion of the Kessler Mill facility owned by Roanoke County,Tax Map parcel 36.03-1-1.1,so that Interstate 81 could be expanded to six lanes.The contractor for the expansion, Branch Highways wishes to lease a small additional area for purposes of parking. SLJNIlrIARY OF INFORMATION The area that Branch wishes to lease is outside of the fenced perimeter at the Kessler Mill facility and is approximately 3,500 square feet in a triangular shape. Branch has already leased additional land from Norfolk-Southern and the lease from Roanoke County would improve the use of this existing parking.The County Attorney's Office has reviewed and modified the leasehold proposal and Branch has agreed with those changes. The agreement would stipulate that no storage of materials, hazardous waste,or fuels would be permitted, no structures either permanent or temporary would be erected, and the area used for parking only. The term of the lease would expire on December 31, 1997. Attached is a map showing the location of the parcel in question. ALTERNATIVES• {1) Approve the request to lease the area requested. S-- i (2) Deny the leasehold request. (3) Modify the agreement with any additional terms and conditions as the Board of Supervisors may st~nulate. FISCAL IMPACT• None. The County is not charging any rental for lease of the space by VDOT. STAFF RECONIl~NDATION: Staff recommends alterna`ive one. The project is short term, the area outside of the normal operations at Kessler Mill, and is of negligible value. As a matter of public good and co-operation with V.D.O.T. the leasehold is felt to be in the best ir.~erests of Roanoke County. Respectfully submitted, Approved by, ~w ohn D. Willey Elmer C. Hodge Property Man er Ccunty Administrator ----------------------------------------------------------------- ACTION VOTE No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred To Motion by: Eddy Harrison Johnson Minnix Nickens -2- of .~"~ i .~- i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 14, 1996 ORDINANCE AUTHORIZING PROPERTY RENTAL AGREEMENT FOR PARCEL OF LAND ADJACENT TO THE ROANOKE COUNTY SERVICE CENTER IN CONNECTION WITH VDOT I-81 PROJECT WHEREAS, the Board of Supervisors of Roanoke County is the owner of a certain strip or parcel of land, which is part of the Roanoke County Service Center property, fronting approximately 200 feet on the west side of Kessler Mill Road (Route 630) and bounded on the west by the Norfolk and Southern Railroad property, and designated on the Roanoke County Land Records as Tax Map #36.03- 1-1.1; and, WHEREAS, Interstate 81 crosses over Kessler Mill Road at a location near said Roanoke County property; and, WHEREAS, the Virginia Department of Transportation (VDOT) has undertaken a project for replacement and improvement of the I-81 bridge over Kessler Mill Road and has contracted with Branch Highways, Inc., for the construction; and, WHEREAS, Branch Highways, Inc. ("the Contractor") requires use of said County property for parking purposes in connection with the bridge project, and requests authorization for such use by execution of a property rental agreement; and, WHEREAS, it will serve the public interest and will address certain public health and safety concerns for the County to authorize use of the parcel of land in connection with the state highway project; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, J~ including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on May 14, 1996; and the second reading was held on May 28, 1996. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to execute a property rental agreement with Branch Highways, Inc., to grant use of the parcel or strip of land lying along State Route 630, bordered to the west by Norfolk & Southern Railroad property, beginning at the southern entrance to the County maintenance yard and running in a northerly direction 200 feet, more or less, for parking of vehicles and equipment (only) in connection with VDOT Project #0081-080-F09,C501,B601,B602, until completion of said project, estimated to be Spring 1997, but in any event shall terminate no later than December 31, 1997. 2. That the property rental shall be conditioned upon the following: a. There shall be no storage of fuel, combustible materials, or any hazardous waste materials permitted on the premises at any time. b. The premises shall be restored to its original state and condition, or the costs and expenses of restoration shall be paid for, by the Contractor prior to or upon vacating the property. c. The Contractor shall assume, and indemnify and hold Roanoke County harmless from, all liability and expenses, including attorneys' fees and court costs, for any injury, loss or damage to persons or property arising in any way out of use or occupancy of the premises. d. The Contractor shall agree to cooperate with the County in connection with construction and use of the Hanging Rock Battlefield Trail for joint use of the premises if necessary. 2 Ji e. The Contractor shall not assign the rental agreement or sub-let the premises or any portion thereof. 3. That the County Administrator is authorized to execute the property rental agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish these transactions, all of which shall be upon form and subject to the conditions approved by the County Attorney. 4. That this ordinance shall be, and hereby is, effective from the date of its adoption on May 28, 1996. 3 ACTION NO. ITEM NUMBER ~"•" 1?"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: Ordinance amending Section 17-2, Definitions, and adding a new section, Section 17-22, Use of Value Engineering, of Article I. In General, of Chapter 17, Procurement Code of the Roanoke County Code to provide for Value Engineering COUNTY ADMINISTRATOR'S COMMENTS: Request permission to establish this new Value Engineering procedure. We do not have the authority to require this of the County schools, but I recommend that we ask them to adopt a similar procedure. This will be easy to apply to all contracts funded by the Board. It may be necessary to exclude from the process regional projects such as the sewage treatment plant or projects which are not construction in nature such as grading of economic development sites. I would like to review the success of this with the Board after one year. BACKGROUND• In February the Board of Supervisors requested that a report be brought to the Board recommending a dollar figure for construction projects which would be subject to Value Engineering (VE). The committee assigned to this project consisted of Elaine Carver, Diane Hyatt and George Simpson. Value Engineering is a systematic process of review and analysis of a project design performed by a team of persons not originally involved in the design of the project. The team members are licensed design professionals, and the team leader is specially trained in conducting the team study process. The team would be chosen utilizing the Request for Proposal process defined in the Procurement Code. SUMMARY OF INFORMATION: The staff used a number of sources including the 1996 House Document No. 32, Use of Value Engineering and discussions with 1 ~.." organizations currently using value engineering for construction projects, to formulate the recommendations offered. The organizations contacted were the Bureau of Capital Outlay Management, Atlantic Division Naval Facilities Engineering Command(NAVFAC) and York County Schools. House Document No. 32 was placed in the May 14th Board Reading File. House Document No. 32 looked at fourteen (14) State construction projects with a median construction cost of $13,300,000. VE costs represented approximately one-third of one percent of the estimated construction cost. Approximately 350 of the recommendations were accepted (Attachment A) and those recommendations represented a $22 return for each $1 spent on the VE study(Attachment B). The York County Schools project was a combined Middle School with a construction cost of approximately $17,000,000 and a VE cost of approximately $50,000. The recommendations from the VE study were not accepted and they realized no savings. NAVFAC handles facilities for the Atlantic Division and has been conducting VE studies since the early 1980's. They VE any project of $1,000,000 or more. Their experience shows a return of $10 for every $1 spent on VE studies. Everyone interviewed for this report stressed the following points: Projects of a low dollar amount usually don't provide enough acceptable recommendations to cover the study costs. Pick a threshold realistically. Insure that the firm conducting any VE study is certified and thoroughly familiar with the process. Include key people on the team accepting or rejecting recommendations. Be sure that top management is completely supportive of VE. After reviewing County and School construction projects over the past five (5) years the staff determined that the average project cost was $1,750,000. They concluded that based on the information gained from all sources, and the belief that it would be in the County's and School's best interest, Certified Value Engineering services should be solicited for any capital construction project estimated to cost $2,500,000 or more. 2 .T- ~. PROCEDURE' The Director or Procurement will establish a Value Engineeting Team(VE Team) consisting of a representative from the User Department, General Services, Engineering, Finance Procurement and the Architect of Record. Capital construction projects submitted to Procurement with estimated construction costs of $2,500,000 or more will automatically be subject to Value Enginering unless the User Department requests a waiver review by the VE Team. If the VE Team recommends a waiver the Procurement Director will notify the User Department, place a copy of the VE Team's recommendation in the project file and proceed with the procurement as required under the Procurement Code. Examples of projects which might be appropriate for waiver of the VE requirement are, Economic Development projects, regional projects, State or Federal Government mandated projects. If no waiver is requested or recommended the Procurement Director will competitively solicit Certified Value Engineering firms as required under the Procurement Code. The chosen firm will review the project, at the 35~ design stage, work with the Architect of Record and submit written recommendations to the VE Team. The VE Team will review the recommendations and negotiate changes. The VE Team's negotiated changes will be incorporated into the final design. FISCAL IMPACT' The exact fiscal impact is unknown, however based on the information gathered to date, we anticipate that the County could realize a cost\benefit ratio of $10 saved for every $1 spent on a VE study. STAFF RECOMMENDATION: Staff recommends adopting the attached ordinance requiring a Value Engineering study be done for any construction project estimated to cost $2,500,000 or more. 3 Res tfully submitted, Elaine Carver Director of Procurement Approved Denied Received Ref erred To .~ ~-. Approved by, fe-~~/ ~ ~~ s~ Elmer C. Hodge County Administrator ACTION VOTE VE Recommendations --- ATTACHMENT A ' -Propose d vs. Acce pted, by Area ~, ~~. A Number of VE Recommendations $ Value of VE Recommendations Accepted Accepted as a % of Proposed Accepted as a % of Area Proposed Accepted Proposed ($OOOs) ($OOOs) Proposed a b c=b/a d e f=e/d Architectural 136 45 33.1 % 526,023 $6,504 25.0% Civil 23 8 34.8% 51,179 $623 52.8% Electrical 79 38 48.1 % 54,049 51,576 38.9% Fire Safety 1 0 0,0% $23 Landscaping 1 0 0,0% $14 Mechanical 75 26 34,7% $4,449 $1,121 25,2% Miscellaneous 3 3 100.0% 51,537 $1,504 97.9% Plumbing 10 2 20,0% $680 $111 16.3% Program 15 5 33.3% 51,694 $1,191 70,30 Structural 54 13 24,1 % $8,035 $641 8.0% TOtal 397 140 35.3% 47,683 13,271 27.8% Note: Above percentages arc approximate and may be understated. Occasionally, VE proposals overlap one another. Thu results in some double-counting in the "proposed' column. In using this report, it is recommended that the above percentages be considered as minimum values. .actual acceptance rates would be higher because of this overlap. Due to the very short time frame in which Vi; studies arc prepared, backup information is generally insuiTicient to precisely quantify the amount of overlap between VE proposals. ! -14- i~ N V ~ ~ r p ~ ~ ~ r r r r ~' ~ ~ ~ CD CO IA r CD CD CD h CD ~ ~~ r M r N ~ r N C ~ Qi m H C • W O C `p > ~ ~ e o 0 0 0 \° \° \° \° U e m m o ~ ti ~ N o ~ 0 ° 0 ~ 0 ti R ns C ~ co ~i cc c ~ ~ o i• v i i c u i ~~ ~ v ri ~ Q ~ ~ V ~ N O Q O /~.~.nl Li U ~~ W //.F.~ V• r r N N e e h a ~ v C .-. . r r .•. .-. .~. .-. . .•~ ~ p W v v v v v v v v ''' _ ~ a ~ Cf O '~ C) ~ ~ C7 O d C m a d F ~ O O O O O O O O O O N lA N O O O C ~ v ~ ~i E Q ~ CD ~ ^ C~0 COD CD .~ •- ~ N ~ H Q V rn ~ ~ ~ N~ M ~- M d! !A fH N Pf N! lA N! H! r m M N T ' CD ~ O ~ M ,A tt CD .- c+~ O c0 .- .- O) N O O ~ V p ~ o l ~ ~ O t0 t0 1n of CD Q Q_ N N 0 ~ ~ O N p F• C3 f~ CO r ~ M N ~ ~ ~ ~ ~ ~ N O F- U ! A y~ ~ ~ ~ w Vi N ; m ' N , , ., ~ V, y 0 0 ,, , O ~~ ~ H~ j H u W ~ l Q N ~ y d N Q Q y y ,n C) m m ~ F~ w ~ y .~ lC oa ~ Q) N C N >_ > y io m c m ~" W 3 y c ,n ~ m •~ y~~ io ~~ m~ o o ~ 0 0 3 N N p Q~ 0 a E 3 3 3 O U U y y y 61 T O ~ 7 y N ~ y y Z Z~ Q ¢ Q Q E Q Q~ ~~~ v v ~po ~ . ~ E ~ ... aD O x ... ... Q ~ U O = ~ (A U N C) f0 y y y t0 ~ ~"• H t ~+ y t) ~ fn f~ t fn ~ ~ ~ R 3' , U t0 CO .y.. C '~ y N y ~ x ~ > ~ ~ ~ ~ ? a> , ., , W x x ~ W j W ~ .~„ '~ 16 N ~ V Q to M ~! ~ lA O O O O O O O~ O~ O~~ ~ ~ O c$ m o m c Q/ vi ~ .b ~ ~ ~ m a~ a s > >> ~ Q O Z~ ~ Q O Q~ u Q Q ~ . C O O w - o° E m C N N O N ai m C C) a U O d y m m o (~ m ~ j ~ c E N ~ a E -' ~ c o H rn a m ~~ U ~` ~ C am m L~ a1°i m J~ a U o ro = a C d ~ `o ~ _ ~ ~ •c p ~ E ~ r ~ C X y ~ ~ o W Q C w ~ C~~ C Q y V ~ ~ O ~ C C ~ ~ c ~ c a a ~ ~ Z ~ ~ E a _ ~ ~ i a i ~ H Z cn Z~ U U U ii Q U a~ oL. Z m° ~~~ V ~ ~ ~ ~~~~~ ~~~ ~ = Q a~ c ic .~ a~0oo O > ~ ~ ~ ~ > > > > C7 C7 C7 > O O O O ~ 0 0 0 o v c~ ~ ~ o o ~ N o a u ~ ~ ~ c p ~ v i N ~ M ~a N ~ ~ U ~ .- .- ~- .- ~ ~ .- •- - - a . ~ .- ~ .- • Q°o~~coc~o~cncocoi:i:~r:~o»d~ rn o ch n c r~ v v v o i. rn rn rn N N N N N N N N N N N N Q t~ f~ f~ 1~ -13- y~ 3 C .» 4 g Fe 3 0 3 0 pNg C .~ a ATTACHMENT B M ^^m ~i.f /; ~' ,~r-. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON Tuesday, MAY 14, 1996 ORDINANCE AMENDING SECTION 17-2, DEFINITIONS, AND ADDING A NEW SECTION, SECTION 17-22, USE OF VALUE ENGINEERING, OF ARTICLE I. IN GENERAL, OF CHAPTER 17, PROCUREMENT CODE OF THE ROANORE COUNTY CODE TO PROVIDE FOR VALUE ENGINEERING BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That Section 17-2, Definitions, of the Roanoke County Code be amended as follows: Value Engineering: A systematic process of review and ana ysis of a capital proiect by a team of persons not original X involved in the project. Such team, which shall include appropriate professionals licensed in accordance with Chapter 4 of mite 54.1 of the Code of Virginia, may offer suggestions that would improve ,project quality and reduce total project cost by combining or eliminating inefficient or expensive parts or steps in the original proposal or by totally redesigning the r~oject using different technologies materials or methods. 2. That a new section, Section 17-22, be, and hereby is, adopted to read and provide as follows: Sec. 17-22. Use of Value Engineering. The purchasing agent shall ensure that value engineering is employed for any capital construction project costing more than two million five hundred thousand dollars. The purchasing agent may waive the requirements 1 l' . ' ,.,.,... +...~ "" 3. That the provisions of this ordinance shall take effect on and from the date of its adoption. G.attorney.board.valengin.ord 2 ACTION NO. ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: FIRST READING OF ORDINANCE AUTHORIZING CONVEYANCE OF A SANITARY SEWER EASEMENT TO STRAUSS CONSTRUCTION COMPANY EXTENDING ACROSS GREEN HILL PARK OWNED BY THE BOARD OF SUPERVISORS. COUNTY ADMINISTRATOR'S COMMENTS: ~~ BACKGROUND: Strauss Construction has requested a sanitary sewer easement and extension through Green Hill Park to a planned residential subdivision adjacent to the Park. This is the first reading of the ordinance to authorize the granting of this easement. SUMMARY OF INFORMATION: Strauss Construction is requesting an easement for the extension of a sewer line twenty feet (20') in width, from the north side of the property adjacent to the Roanoke River and running south, along the west side of the Polo field as shown on the attached map (Attachment A). This area is the primary location of numerous special events and the addition of sewer is consistent with the long term plans for capital development of a premier special event venue at this site. Staff has met Mr. Steve Strauss, on site, and identified an easement location that is consistent with the long term development plans and needs of the County at Green Hill. Additionally, in consideration for granting the requested easement Mr. Strauss has agreed to: 1. install two lateral sewer lines at locations identified during the site meeting of May 7, 1996, to service future restroom facilities; 1 S 3 2. pay Roanoke County $1,000 for on site park improvements; and 3. schedule installation so as not to interfere with planned events. Parks and Recreation staff has also reviewed the plan with the Utility department and they have approved the proposal as presented. FISCAL IMPACT: Parks and Recreation will receive $1,000 and two lateral sewer connections at no cost to the County. In addition, the County will save in excess of $40,000 in long term development costs by not having to install sewer lines to future park developments. ALTERNATIVES: (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents granting an easement to Strauss Construction to install a sewer line in Green Hill Park. (2) Decline to authorize; the conveyance of the easement. STAFF RECOMMENDATION: Staff recommends that the Board adopt the attached ordinance that authorizes the County Administrator to execute the necessary documents granting an easement to Strauss Construction to install a sewer line in Green Hill Park. Res ectfull`- mitte P e Haisl Director ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Approve by, Elmer C. Hodge County Administrator ----------------------------------------------------------- Motion by: VOTE No Yes Abs Eddy _ Harrison _ Johnson _ _ _ Minnix 1`T~~1;.Pn - - - ~~ ~~o~e ~ ,- ~ ~ - Roar a: See Map 55.02 ~" = 200' SAN . S~ - / EXISTING ~°~ S '~ -~--- ~' R~°~ ~` / porKg~de Y/s ~ ~ ~ .., / \ '•. \ o~ \ N \ d \ POLO FIELD N~ .~ 8 I62.48Aa (0) 179.47Ac iCl R. C. B.S. ~1 i ~~~ Q`~~ C:~~ l~ ATTACHMENT A o ~ g5~ 39 5~~e~ ~~ 6 Go~'r~~ ? 1.94 Ac lD) 1.65Ac lC) PROPOSED SIIBDIVISION 3 1.90Ac See Map 55.04 5•{ >` I"~ 200' 30.32 '~ A c 4~ fit. c 1.3 5,00 Ac MAp SHOWING APPROXIMATE LOCATION OF PROPOSED SANITARY SEWER CROSSING GREEN HILL PARK Roanoke County, Virginia Not to Scale April 25, 1996 12 34.45Ac R. C. B. S. 1.23 AcIDI IIC6Ac ~ d~ \"'i~ {I - c,.o~ H,i~ See IAC(D) ~ ~ ch of lhr B~olh,rn ( ~ 54Ac 9 1,71 Ac f ~/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO STRAUSS CONSTRUCTION COMPANY FOR SANITARY SEWER LINES EXTENDING ACROSS GREEN HILL PARR OWNED BY THE BOARD OF SUPERVISORS WHEREAS, Strauss Construction Company is planning to develop a parcel of land on the south side of Harborwood Road (Virginia Route No. 639) near Green Hill Park and has requested an easement for extension of underground sanitary sewer lines from the Roanoke River Interceptor across Green Hill Park owned by the Roanoke County Board of Supervisors to Harborwood Road at a point near the proposed development; and, WHEREAS, Strauss Construction Company requires the easement in order to provide services to the future residences of the development and, upon completion of the project, compliance with all development standards, and acceptance by the Roanoke County Utility Department, the easement will be granted to the Board of Supervisors; and, WHEREAS, the lines to be installed will also serve Green Hill Park and will provide the County with substantial cost savings for the future installation of restroom and other facilities at the Park; and, WHEREAS, in addition to such savings, Strauss Construction Company has agreed to pay the sum of $1,000.00 as consideration for the purchase of said easement, and to install two sewer laterals to serve future facilities at Green Hill Park; and, .~- 3 WHEREAS, the proposed easement will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 14, 1996; and a second reading was held on May 28, 1996. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interest in real estate to be conveyed is hereby declared to be surplus, and is hereby made available for other future public uses by conveyance of an easement to Strauss Construction Company for the installation of sanitary sewer service and subsequent conveyance of the easement to the Board of Supervisors of Roanoke County. 3. That conveyance of an easement, twenty feet (20') in width, for sanitary sewer lines upon, over, under and across the property known as Green Hill Park, as shown upon that certain plat dated prepared by ~~ a copy of which is attached hereto and incorporated herein, to Strauss Construction Company is hereby authorized, subject to the following conditions: (a) Strauss Construction Company agrees that the timing for installation of the sewer lines shall be coordinated with the staff of the Roanoke County Department of Parks and Recreation to prevent any interference with planned activities at Green entitled " 2 ..""'i 3 Hill Park, and to accommodate use of the park, to the extent possible, during any phase of construction, reconstruction or maintenance of the easement. (b) Strauss Construction Company agrees to install two (2) sewer laterals, at the locations shown on the attached plat, to serve the future facilities at Green Hill Park. (c) Strauss Construction Company agrees to restore and repair any damage to the County' s property which may be caused by the construction, operation, or maintenance of said easement. 4. That the purchase price for the easement shall be the sum of One Thousand Dollars ($1,000.00), which shall be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate are to be paid into the Youth Conservation Fund of the Parks and Recreation Department. 5. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. 3 ACTION NO. ITEM NO. ~./' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR OVERHEAD ELECTRIC SERVICE ACROSS A PORTION OF PROPERTY OFF SUGAR LOAF MOUNTAIN ROAD OWNED BY THE BOARD OF SUPERVISORS TO SERVE THE WATER TANK FOR THE SOUTH COUNTY TRANSMISSION LINES PROJECT COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY' This is the first reading of the proposed ordinance to authorize donation of an easement to Appalachian Power Company (APCO) for overhead electric service line(s) on County property off of Sugar Loaf Mountain Road, Tax Map Number 76.01-1-27, in the Windsor Hills Magisterial District. SUMMARY OF INFORMATION: Appalachian Power Company is seeking an easement for overhead facilities on County property off Sugar Loaf Mountain Road in order to provide service to the new water tank which is being constructed in connection with the South County Transmission Lines Project. APCO requires a right-of-way, twenty feet (20') in width, as shown on APCO Drawing No. R-3175, dated February 22, 1996, a copy of which is attached hereto. County staff has reviewed and approved the location of the proposed easement and determined that it does not interfere with the use of the property. However, the easement will be subject to Roanoke County's use of the easement area for access. -v FISCAL IMPACTS' Consideration for the proposed easement is the sum of $1.00. ALTERNATIVES' (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for donation of the electric service line easements as shown on APCO Drawing No. R-3175, dated February 22, 1996, to Appalachian Power Company. (2) Decline to authorize donation of the easements and request from APCO the fair market value as consideration for the purchase of the easements. (3) Decline to authorize donation or conveyance of the easements. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance as provided in Alternative #1. Respectfully submitted, Vicki L. Huf n Assistant County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Harriso Johnson Minnix Nickens Vote No Yes Abs f ?ti 1 1 ~ 1 c> ~ 1 o ~ v-n p EXISTING POLE ~o ~~ 299-17 G~~ \\ ~Z \ ~ \ ~~\ \\ EXISTING POLE 299-90 ~~ ~~ o' EXISTING POLE 299-7006 ~~ ~ EXISTING POLE ~ 299-92 ~~ ~\ r' ~ WINDSOR HILL MAG. DISTRICT ROANOKE COUNTY, VIRGINIA T.D. - 665000 MAP SECTION 3780-299 D3 0 50 100 200 ~.~. -~'~~•~~"~~~~•.~.;~•=" !PROPOSED POLE '~~~y~y~'~~" ~~ ~ 299-7009 ~••y'-/~ '//' ~/ /// N N ~ °- o ~ PROPOSED LINE ~ ~ APPALACHIAN POWER COMPANY ROANOKE VIRGINIA PROPOSED RIGHT OF WAY ON PROPERTY OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY DRAWN BY : R.V.M. APP. BY : M.J.M. SHEET 1 DRAWING N0. DATE: 02-22-96 SCALE : AS SHOWN OF 1 R-3175 S-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR OVERHEAD ELECTRIC SERVICE ACROSS A PORTION OF PROPERTY OFF SUGAR LOAF MOUNTAIN ROAD OWNED BY THE BOARD OF SUPERVISORS TO SERVE THE WATER TANK FOR THE SOUTH COUNTY TRANSMISSION LINES PROJECT WHEREAS, the Roanoke County Utility Department is constructing a new water tank as part of the South County Transmission Lines Project on property owned by the Board of Supervisors of Roanoke County off Sugar Loaf Mountain Road, designated on the Roanoke County Land Records as Tax Map No. 76.01-1-27, in the Windsor Hills Magisterial District; and, WHEREAS, Appalachian Power Company (APCO) requires a right-of- way for an overhead line across the property to provide electric service for the water tank, as shown on APCO Drawing No. R-3175, dated February 22, 1996; and, WHEREAS, the proposed right-of-way will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 14, 1996; and a second reading was held on May 28, 1996; and 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be ~=~ conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power Company for the provision of electrical service to Roanoke County's South Transmission Line water tank; and 3. That donation of a right-of-way for an overhead transmission line or lines, and related improvements, across County property, to provide electric service for the water tank, as shown on APCO Drawing No. R-3175, dated February 22, 1996, to Appalachian Power Company is hereby authorized subject to the County reserving the right to use the easement area for access; and 4. That APCO's offer to purchase the easement for One Dollar ($1.00) is hereby accepted and the proceeds from the sale of the easement are to be allocated to the capital reserves of Roanoke County; and 5. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be approved as to form by the County Attorney; and 6. That this ordinance shall be effective on and from the date of its adoption. ACTION N0. ITEM NO. ~-.' AT A REGULAR MEETING OF THE BOARD OF'SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR OVERHEAD ELECTRIC SERVICE ACROSS A PORTION OF PROPERTY ON MERRIMAN ROAD OWNED BY THE BOARIb OF SUPERVISORS COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This is the first reading authorize donation of an Basemen (APCO) for overhead facilities on located on Merriman Road, Tax Map Spring Magisterial District. of the proposed ordinance to t td Appalachian Power Company a County sewer pump station lot Number 87.17-5-6, in the Cave SUMMARY OF INFORMATION: Appalachian Power Company is seeking an easement for overhead facilities on County property located on Merriman Road in order to provide service to new County residences on Merriman Road. APCO requires a right-of-way, fifteen feet (15') in width, as shown on APCO Drawing No. R-3180, dated Februaxy 22, 1996, a copy of which is attached hereto. County staff has checked the location of the proposed easement and determined that it does not interfere with the use of the property. FISCAL IMPACTS' Consideration for the proposed easement is the sum of $1.00. t ~~ ALTERNATIVES' (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for donation of the electric service line easement as shown on APCO Drawing No. R-3180, dated February 22, 1996, to Appalachian Power Company. (2) Decline to authorize donation of the easement and request from APCO the fair market value as consideration for the purchase of the easement. (3) Decline to authorize donation or conveyance of the easement. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance as provided in Alternative #1. Respectfully submitted, Vic ie L. Huffm Assistant Count Atto ey Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens .` c ~_ , '~~`F ~ .~ ~, 2 ' 6 `~ r' 'S• i ,/ rf ~/ST~NC~ ~' ~ I ~F ~ o ~, kjST,ti I :.. \ ~ ,,, ~ ~ :: . \ ~ ~~ ~/ ~' ~s. ~ R TA ST~4 ip\~\ ~~ ~ ~ AOSfp, N ~- `~ ~ ~p ~'~ .\ ~~ / ~ Napo .\ / , sF P ~ ~, ~~ ~ f kiST~~c~ r r •--• `. - `- ~ ~ . 0 25' So' tao~ I I l I CAVE SPRING MAG. DISTRICT ROANOKE COUNTY, VIRGINIA T.D. 665000 MAP SECTION 3780-348 C3 .~ ~' ~~ ~~ ~~ APPALACHIAN POw PANY ROANOKE VIRGINIA PROPOSED RIGHT OF WAY ON PROPERTY OF THE 60ARD OF SUPERVISORS OF ROANOKE COUNTY DRAWN 8Y: R.V.M. DaTE:02-22-9fi APP. 8Y ~ M.J.M. SCALE : AS SHOWN SHEET 1 OF 1 DRAWING N0. R-3180 ~Lp ~~ O~~ t' O '~~. c,~ :.~~•w~~r.ev +-r~ ~. ,J '" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR OVERHEAD ELECTRIC SERVICE ACROSS A PORTION OF PROPERTY ON MERRIMAN ROAD OWNED BY THE BOARD OF SUPERVISORS WHEREAS, the Board of Supervisors of Roanoke County is the owner of property on Merriman Road, (a sewer pump station lot), designated on the Roanoke County Land Records as Tax Map No. 87.17- 5-6, in the Cave Spring Magisterial District; and, WHEREAS, in order to provide service to new County residences on Merriman Road, Appalachian Power Company (APCO) requires an easement for overhead facilities on County property; and, WHEREAS, the proposed overhead easement does not conflict with the use of the property. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 14, 1996; and a second reading was held on May 28, 1996; and 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power Company for the provision of electrical service to Roanoke County residences; and ~'.` 3. That APCO's offer to purchase the easement for One Dollar ($1.00) is hereby accepted and the proceeds from the sale of the easement are to be allocated to the capital reserves of Roanoke County; and 4. That the County Administrator is hereby authorized to convey an overhead electric line easement, fifteen feet (15') in width, as shown on APCO Drawing No. R-3180, dated February 22, 1996, across the County's property (Tax Map No. 87.17-5-6) unto Appalachian Power Company; and 5. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be approved as to form by the County Attorney; and 6. That this ordinance shall be effective on and from the date of its adoption. ACTION NO. ITEM NO. `-~''` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR OVERHEAD ELECTRIC SERVICE ALONG MERRIMAN PARK PROPERTY OWNED BY THE BOARD OF SUPERVISORS COUNTY ADMINISTRATOR'S COMMENTS: ~~~~~~ EXECUTIVE SUMMARY' This is the first reading of the proposed ordinance to authorize donation of an easement to Appalachian Power Company (APCO) for overhead electric service line(s) along Merriman Park property in the Cave Spring Magisterial District. SUMMARY OF INFORMATION: Appalachian Power Company is seeking an easement for overhead facilities along Merriman Park in order to upgrade their facilities and to provide service to the Merriman Park soccer fields. APCO requires a right-of-way, twenty feet (20') in width, as shown on APCO Drawing No. R-3176, dated February 26, 1996, a copy of which is attached hereto. County staff has reviewed and approved the location of the proposed easement and determined that it does not interfere with the use of the property. However, the easement will be subject to the Parks and Recreation Department's prior written approval of any additions or relocations of the facilities. FISCAL IMPACTS' Consideration for the proposed easement is the sum of $1.00. '"' ALTERNATIVES• (1) Adopt the proposed- ordinance authorizing the County Administrator to execute the necessary documents for donation of the electric service line easement as shown on APCO Drawing No. R-3176, dated February 26, 1996, to Appalachian Power Company. (2) Decline to authorize donation of the easement and request from APCO the fair market value as consideration for the purchase of the easement. (3) Decline to authorize donation or conveyance of the easement. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance as provided in Alternative #l. Respectfully submitted, V ckle L. Huf a Assistant Coun y torney Action Vote No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Harrison Johnson Minnix Nickens ~"' /- ~ 1349-2007 li• PROPOSED 20'EASEMENT rn 1 - ~~ PARK/NG LOT 349-2006 - - - _ PROP. 348-4506 j Z~~ PROP. 40' EASEMENT y i I 349-2005 ~ ~ e ~ ~ i MERR/MAN / SOCCER FIELDS ~ 349-2004 ~ PPOPOSED 20' EASEMENT .~ ~ 349-2012 PUMP HOUSE ~-- EXIST. POWER LINE ~, APPALACHIAN POIMER COMPANY MAP SECTION 348-D 8.349-8 ROANOKE VIRGINIA ~ T.D. 665000 ROANOKE DIVISION TB.D DEPARTMENT CAVE SPRING MAG. DISTRICT PROP05ED RIGHT OF WAY ROANOKE COUNTY, VA. ON PROPERTY OF BOARD OF SUPERVISORS OF ROANOKE COUNTY ~~ ~* R.B.H. M*~ 2 -26-96 ~*• ~* T.L.M. sc~ I" =200' s~cr_1-.o._L_s~m DRAwIN6 NO. R - 3176 GTD 1979F/BD0112-89 1~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY FOR OVERHEAD ELECTRIC SERVICE ALONG MERRIMAN PARR PROPERTY OWNED BY THE BOARD OF SUPERVISORS WHEREAS, the Board of Supervisors of Roanoke County is the owner of property along Merriman Road (State Secondary Route 613) designated as Merriman Park, in the Cave Spring Magisterial District; and WHEREAS, Appalachian Power Company (APCO) requires a right-of- way for an overhead line along the property to upgrade their facilities and to provide service to the Merriman Park soccer fields, as shown on APCO Drawing No. R-3176, dated February 26, 1996; and, WHEREAS, the proposed right-of-way will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on May 14, 1996; and a second reading was held on May 28, 1996; and 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power S (o Company for the provision of electrical service to upgrade facilities and to provide service to the Merriman Park soccer fields; and 3. That donation of a right-of-way for an overhead transmission line or lines, and related improvements, along County property, to upgrade facilities and to provide electric service for the soccer fields, as shown on APCO Drawing No. R-3176, dated February 26, 1996, to Appalachian Power Company is hereby authorized subject to the Roanoke County Parks and Recreations Department's prior written approval of any additions to or relocations of the facilities; and 4. That APCO's offer to purchase the easement for One Dollar ($1.00) is hereby accepted and the proceeds from the sale of the easement are to be allocated to the capital reserves of Roanoke County; and 5. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be approved as to form by the County Attorney; and 6. That this ordinance shall be effective on and from the date of its adoption. V . t ACTION NO. ITEM NO. _~__ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: ORDINANCE DECLARING A PARCEL OF REAL ESTATE TO BE SURPLUS AND ACCEPTING AN OFFER FOR THE SALE OF SAME; NAMELY THE PINE MOUNTAIN WELL LOT, TAX MAP NO. 87.19-2-9 ~"OUN'1'y ADMTNTSTR_ATOR' S COMMENTS ~ ~~ This is the first reading of an ordinance to sell a surplus well lot, in response to the receipt of offers for same. On October 25, 1994, the Board adopted a policy for the sale or disposal of surplus real estate. Many of the parcels identified as surplus are well lots to be abandoned with the completion of the reservoir and the water transmission lines. This procedure provided for the annual advertisement and publication of the surplus real estate list, inviting bids from the public. This notice and list of properties were advertised in the Roanoke Times & World News on April 9, 1995. Notice has also been mailed to the adjoining property owners. The offer received for this well lot is within the guidelines established by the Board of Supervisors. The County Attorney has prepared an appropriate ordinance for first reading, which constitutes notice that a bona fide offer has been received, and that other written offers may be received until 5:00 p.m. the Friday preceding the next Board meeting. The identity of the offerors) and the amount, terms or conditions of the offer(s) or bid(s) will be kept confidential until the second reading. At second reading the Board may accept the best offer received or reject all offers. ~~ The County received an offer for the following surplus real estate: Pine Mountain Well Lot - Tax Map No. 87.19-2-9 The proceeds from the sale this real estate will be deposited into the water fund in accordance with the trust agreements of the 1991 water revenue bonds. It is recommended that the Board favorably consider the adoption of the attached ordinance. Respectfully submitted, Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to realest.surplus.pinemtn.rpt. Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens 2 J-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 ORDINANCE DECLARING A PARCEL OF REAL ESTATE TO BE SURPLUS AND AN ACCEPTING AN OFFER FOR THE SALE OF SAME; NAMELY THE PINE MOUNTAIN WELL LOT, TAX MAP NO. 87.19-2-9 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus. 2. That an advertisement for bids for the sale of surplus real estate was advertised in the Roanoke Times & World News on April 9, 1995. Notice has also been mailed to the adjoining proprty owners. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on May 14, 1996, and the second reading was held on May 28, 1996, concerning the disposition of the following parcel of real estate identified as follows: Pine Mountain Well Lot Tax Map No. 87.19-2-9 4. That offers for said property having been received, the offer of to purchase this property for the sum of Dollars is hereby accepted/rejected. 1 J 7 5. That the purchase price for the property will be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate will be deposited into the water fund in accordance with the trust agreements of the 1991 water revenue bonds. 6. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which will be on form approved by the County Attorney. 7. That this ordinance will be effective on and from the date of its adoption. .realest.surplus.pinemtn.ord 2 - :;;. ...t"" ..... ...w._ .. .... ._ ._.... ._ .. __. ._ .... _ • 2 ~. ~` ~ ` / `sit for ` i / HO/iolr ... ~~Vt us Ac \ QP r Q~ L 3 Ac `y? ~ O 4 b ' J t.oe k IZ ~ ack Bess , ~w A4,. . _ ..•, ~ , ~ egg - ~ ,.~..: b ~~, 6 / ord ~ ~ ( u ~~ of k ¢~ \ \ "a J ¢ , \ \ ~ ~s \ l` ~~• `\ ` / ~ ~ 2.eoAC ~ ~ ~ • g ~ ~ 10 ~ ~ ~ ~ \ • u3 Ac ~ ~ . 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''~ ITEM NO. ~/' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: ORDINANCE VACATING A PORTION OF THE SUBDIVISION PLAT FOR HUNTING HILLS, SECTION 3, OF RECORD IN PLAT BOOK 6, PAGE 63 TO REMOVE THE "WELL LOT" RESTRICTION PLACED ON TAX MAP NO. 88.13-3-28 COUNTY ADMINISTRATOR' S COMMENTS : G~~ ~~r'~'C EXECUTIVE SUMMARY' This ordinance vacates a portion of the Hunting Hills subdivision plat, Section No. 3 to remove any restriction on a surplus County well lot being used for construction of a residential structure. BACKGROUND' On May 23, 1995, the Board of Supervisors adopted Ordinance No. 52395-12, which authorized the sale of the surplus Hunting Hills well lot (Roanoke County Tax Map No. 88.13-3-28) located on Fawn Dell Road to Thomas Newcomb for the sum of $30,000. In attempting to close this transaction an objection was raised by the purchasers' title insurance company with respect to the apparent restriction or limitation placed upon this surplus well lot by the terms of the subdivision plat. It appears that the subdivision plat may restrict the use of this lot only to a well lot. This title insurance objection places a cloud upon the title to this lot and frustrates the proposed sale. It has been suggested that a solution to this problem is for the Board of Supervisors to adopt an ordinance vacating the portion of this subdivision plat which purports to limit or restrict the use of this lot only to a well lot. SUMMARY OF INFORMATION: The first reading of this ordinance is scheduled for May 14, 1996. The second reading of this ordinance and public hearing is scheduled for May 28, 1996. Notice of the public hearing on this proposed ordinance of vacation will be published in the newspaper as required by law. In addition notice will be mailed to all adjoining property owners. 1 J~ This proposed ordinance vacates a portion of the subdivision plat for Block 1, Section 3 of the Hunting Hills subdivision, by removing the limitation of "well lot" from said plat. Adoption of this ordinance will allow the sale of this surplus well lot to proceed. This sale will result in the proceeds of $30,000 being allocated to the water fund. Failure to adopt this ordinance removing this cloud upon title will frustrate the sale of this well lot and make it very difficult to sell this well lot. Adopt this ordinance and proceed with the sale of this surplus well lot pursuant to Ordinance No.52395-12. Refuse to adopt this ordinance. Sale will not close. County will continue to own this well lot. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the proposed ordinance. Respectfully submitted, Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by g.attorney.board.hhwellot.rpt Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens 2 -8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 ORDINANCE VACATING A PORTION OF THE SUBDIVISION PLAT FOR HUNTING HILLS, SECTION 3, OF RECORD IN PLAT BOOK 6, PAGE 63 TO REMOVE THE "WELL LOT" RESTRICTION PLACED ON TAX MAP NO. 88.13-3-28 WHEREAS, Thomas Newcomb is the successful bidder to purchase a parcel of real estate from Roanoke County identified as Tax Map No. 88.13-3-28 pursuant to Ordinance 52395-12; and WHEREAS, Thomas Newcomb has requested the Board of Supervisors of Roanoke County, Virginia to vacate a portion of the subdivision plat of the Hunting Hills Subdivision, Section 3, of record in Plat Book 6, page 63 to remove the "well lot" restriction placed by said plat on that parcel of real estate identified as Tax Map No. 88.13- 3-28; and WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on May 14, 1996; and the second reading of this ordinance was held on May 28, 1996. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a portion of the subdivision plat of the Hunting Hills Subdivision, Section 3, of record in Plat Book 6, page 63 in the Cave Spring Magisterial District, restricting the use of that lot or parcel of real estate identified as Tax Map No. 88.13-3-28 1 ~y W only to a "well lot" be, and hereby is, vacated pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended; and, 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3. That Thomas Newcomb shall record a certified copy of this ordinance with the Clerk of the Circuit Court and shall pay all fees required to accomplish this transaction and in addition, shall be responsible for all costs and expenses associated herewith. 4. That pursuant to § 15.1-485 of the 1950 Code of Virginia, as amended, the Circuit Court Clerk shall write in plain legible letters across the part of the plat vacated, the word "vacated" and also make a reference on the same to the volume and page in which the instrument of vacation is recorded. 5. That this ordinance shall be in full force and effect from and after its passage. g.agenda.vacation.hhwellot.ord 2 a lss P/0 87.12-I-21 1867 ~ - 19s 9~ a ~ '.Q • 2 I ", 1001 I a~ / ~ I d dr 3/ O ~+ ~~~ 3/70 ° 8 t "~ 1878 ~ $ N O ~ 1 P,~ .. 4 •: > 492/ / J/f~"` ~$ R. 3 ~~ T ,J ~ ~ J 1808 ~ ;' ~ ~ \~ '- ,Q 19// x1.31 t,;.`P 33 '14.29 /s 2 ` / !47 ~~ S/ 1JOJ .~07 ?q~ ~~ ~ 3 45Y2 ~ ~ - ~ S/S? s Nunfin9 ~ ~z~'z 34 i ,o ,~ ,' r ~' 17 ti / .$ ~ _ Y leg y Q ` 32 / • ~ j 1e13 I mi ,~ 4 ~ _ / `°` ~~ Rt .1940 ry ~ ?J 1'1+,2 212 64 ~ A d ~ I 20 9o I ~ ~ s/4s ~ 0 31 ~ ~ °0 I :v eb ¢ I 49/0 482/ `90' / ~ _ 1 N 36 ~/4o N ~ 34 f 2sz s7 ', ~6 r ~ ~ - ~ ~.~ 49/5 „ A 2 a ti ~ S 1e o 1 `10 •'~s R ~ 2}7 22019 N d ' _ ~, / ~ 3 4924 ~ , m o __6 *. 33 ~ ~ + ~ s si34 246.77 46.69 ~ ry/O 4925 ~ 31 ~ ~ ~ 196.77 96.68 ~ ~` a' ~ 3 6 ~4 • 32 'Di `moo'' / ~ ~ u1 • I ~, o a ,, 7 • / •'' ~' 4s24 • ~ 27 ~ ~~ ~ '3/28 - ~ ,. ( . 0 21 ~ 26 `'J tf w v' (. ~1 4935 G~ ~ C 1~ 6 40 4946 • O / ~ 45126 -' N 77 / ~ // 49/6 28 a N9 08 'A ~ ~ ~ ~ 66 2'912 ~ I ~. , 1,~ , ~3o R.GB.S. ~ le4.jx ~ a " ` ~ R 493/ "' +'~S~ ~' ~ *'? 9~0 P N 2 6 g6 ~ NN ~ 49/3 76.7! ti 25 0 5004 3~ t7~ 5004 `e~3 . a b ;~ .~ Nv ~ 24 ~ 3 ` 19 /3 $ e"~ 1927 1d 7 a / N 30/0 ~ o • c d ` M ~ /4 212.09 r / 30/3 o G ~ v, /9 I2 I Op' /d 4- s N ~ ~ 2/ ? so/4 ~, 67• ++ loz e z `10 ~ O 13 '~ ~~ ~~: J ~^' ~~1 ~'''' ~`'' I7 3048 124?' 90.82 122.°i: - v '12 / <s~ ~~ a~ Ae 16 14 `a' ~zs ~ ( `~ iy9 3022 w° (5 c ~s / 149.94 3063 .~ y~ a 3040 ~' 50/3 m~ / ~ / ` 3034 ,p / 24 °n' 23 '" / ~ 3005 atl A~ 3028 `~~ / 1Ae ~ 'o° 3057 ~ o / /A ~ ry a~e /4g y6 _ 171.66 ^ 31.84 7s 39.17 / 25 4049 0~ Roos 3y r a ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: Request to vacate a 50 foot unimproved right-of-way referred to as Britaney Road, as recorded in Plat Book 9, Page 200 and located in the Hollins Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: Staff is recommending that the unimproved right-of-way be vacated on the condition that a public utility easement and a water and sewer easement is retained along the same boundaries as located within the vacated area. Once this right-of-way is vacated, the property will be divided evenly and combined with the property adjacent to both sides of the former right-of- way, per the requirements of Title 15.1 Chapter 11, Code of Virginia, 1950 (as amended) as cited in Section 15.1-483. BACKGROUND: The petitioner, Charles R. Simpson, on behalf of Roanoke County Land Venture, Inc . is the owner of two parcels adjacent to Britaney Road (unimproved), which parcels are more particularly described as Lot 1, Block 3, Huntridge, Section 1 and remaining acreage as shown on plat for Huntridge, Section 1, recorded in Plat Book 9, Page 200 and located in the Hollins Magisterial District. The petitioner's desire to vacate Britaney Road (unimproved) which is 50' in width and approximately 130 feet in length shown on the attached map and recorded in Plat Book 9, Page 200. Once this right-of-way is vacated, the property will be divided evenly and combined with the property adjacent to both sides of the former right-of-way, as per the requirements of Title 15.1 Chapter 11, Code of Virginia, 1950 (as amended) as cited in Section 15.1-483. ~~ NORTH h 30 52 O 21 48 y ~ ~ y2y ~yZ2A 22 _ 47 ' h~ic 29 23 ~o°~ a, yti 46 \ p9 y\yb = ~ y1 as a . ~ 29 ~ 24 ~ yti 45 9,~9~ - r c ~ ~, /225 ~ r 2 7 \ ytiya y2y~ - 3 s ' ~ 6 .. Vic:, / 25 44 ,. 6 .-,i - 6a ~ s ro 04~ J y1 Q~~ 60 37 ~ 26 `~ bti 43 O s? j J`~ ~~ ~ ~ ~6~ 7 38 .~ y 42 . ,yz• v~ > _ ~ / ~6 B 39 ~a° y'~~,Q yti 41 64 65 ~- -/ o _ ,s ~ 9 .. I /t ~q 2 r 6J ~T 5419 ~J 5415 s9// 66 ~\~ `' 4~ O `r3 • Y.. .~. w `590 y 2\ +.~~ v ~_ .a•. v 3 ' ~~ c. i P 1 f `/ , ~ /Si iqJ .t (N? fp ~\ 3old~n i.curt' ,~\ \22~' 3 v\ _ _ y ~~ `5412 _J... ~~ Z , - 5n26~ ~,r~ea `~ `r' sao d?y0 55 S8 ,. bC ~ ' S o\ O <y O _ . ~- '' Sz 3 ~ d / M ROANOKE COUNTY Request to vacate a 50 foot unimproved right-of-way ENGINEERING & referred to as Britaney Road. INSPECTIONS DEPARTMENT RIGHT - Of -WAY T(1 HE VACATED J 53 11.93 Ac S5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 ORDINANCE VACATING AND CLOSING A SECTION OF 50 FOOT UNIMPROVED RIGHT-OF-WAY REFERRED TO AS BRITANEY ROAD LOCATED IN A SOUTHEASTERLY DIRECTION OF THE INTERSECTION OF BRITANEY ROAD (ROUTE 1224) AND SETTER ROAD (ROUTE 1221) FOR APPROXIMATELY 130 FEET IN LENGTH, AS RECORDED IN PLAT BOOK 9, PAGE 200, AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, Roanoke County Land Venture, Inc., the petitioner, is the owner of Lot 1, Block 3, Section 1 of Huntridge, and the remaining acreage as shown on that certain plat of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, Page 200; and, WHEREAS, said lots are adjacent to an unimproved section of Britaney Road as shown on said plat; and; WHEREAS, the petitioner has requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close the section of unimproved right-of-way referred to as Britaney Road located southeasterly of the intersection of Britaney Road (Route 1224) and Setter Road (Route 1221), measuring fifty feet (50') in width and approximately one hundred thirty feet (130') in length, and lying between Lot 1, Block 3, and Lot 9, Block 1, in Section No. 1, Huntridge, said right of way having been created and shown on the plat for Huntridge, Section 1, recorded as aforesaid in Plat Book 9, Page 200; and, WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, J' WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on May 14, 1996; and the public hearing and second reading of this ordinance was held on May 28, 1996. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved section of right-of-way, situate in the Hollins Magisterial District and referred to as Britaney Road, being 50 feet in width and extending approximately 130 feet in length, located southeasterly of the intersection of Britaney Road (Route 1224) and Setter Road (Route 1221) for approximately 130 feet in length, as shown on the plat for Huntridge, Section 1, recorded in the aforesaid Clerk's Office in Plat Book 9, Page 200, be, and hereby is, vacated pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, subject to the following conditions: a. That all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioner; and, b. That the entire area of the 50-foot right-of-way, extending southeasterly approximately 130 feet in length from the intersection of Britaney Road and Setter Road, is hereby reserved and retained as a public utility easement and as a water and sewer easement for Roanoke County, toge er wi e rig o prove a to any existing or future facilities located within the vacated area, and together with the right of ingress and egress thereto from a public road; and, c. That the vacated area of land shall be added and combined, by deed or by plat, to the adjoining properties as provided by law and petitioner shall comply with the Roanoke County Subdivision 2 x9 Ordinance, the Roanoke County Zoning Ordinance, and other applicable laws, regulations and requirements, including recordation of the necessary documents, in connection with this vacation or any subsequent subdivision of the property. 2. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court of Roanoke County, Virginia, and the recordation costs shall be payable by the petitioners. 3. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3 ACTION # ITEM NUMBER ~J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE AGENDA ITEM: May 14, 1996 Request to vacate a 20 foot Sanitary Sewer Easement located 15' east of the eastern property line of Lot l0A and a 20 foot Drainage Easement located on the common property line of Lot l0A and the remaining acreage of Belle Grove Subdivision, Phase 1, recorded in Plat Book 18, Page 56 and located in the Hollins Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The petitioners, Mr. Terry Parnell and Ms. Diane Zeigler, on behalf of Belle Grove Development Corporation are requesting that the Board of Supervisors vacate the 20 foot Drainage Easement and 20 foot Sanitary Sewer Easement. BACKGROUND: The petitioners, Mr. Terry Parnell and Ms. Diane Zeigler, on behalf of Belle Grove Development Corporation are the owners and developers of Belle Grove Subdivision, Phase 1, recorded in Plat Book 18, Page 56 and located in the Hollins Magisterial District. The petitioner/developers of the Belle Grove Subdivision found the need to re-configure and adjust lot lines for development purposes. This adjustment created duplicate easements (20 foot sewer & 20 foot drainage) when the Belle Grove Subdivision was replatted. The vacations which are being sought will only remove redundant easements from the latest recorded plat. ,,,~ '~ SUMMARY OF INFORMATION: Mr. Terry Parsell and Ms. Diane Zeigler, are requesting that the Board of Supervisors vacate the 20 foot Drainage Easement and 20 foot Sanitary Sewer Easement. County staff received no objections to the vacations from the applicable public utility companies. Therefore, Roanoke County is requesting that the described Drainage Easement and Sanitary Sewer Easement be vacated in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia 1950, as amended, by the adoption of the attached ordinance. First reading of the proposed Ordinance is scheduled to be held on May 14, 1996; A public hearing and second reading is scheduled for May 28, 1996. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed Ordinance to vacate the referenced Drainage Easement and Sanitary Sewer Easement and instruct the County Attorney to prepare the necessary ordinance. Approved ( ) Denied ( ) Received ( ) Referred To ITTED BY: APPROVED BY: nold Covey,` Directo Elmer C. Hodge of Engineering & Inspections County Administrator ------------------------------------------------------------------- ACTION VOTE No Yes Abs Motion by: Eddy Harrison Johnson Minnix Nickens pc: Paul Mahoney, County Attorney '. ~ r o~p' Yt[,o..i~7~ r ~~/MZ 2O u v y cy~ \~~ ~~S G,~i~'1 r0 ~ COU d` S ~~' E-~~R~1'1~ rRNS J-r. ~ pT H 9Q oz'~~ Tn' fOV~\ S~15CRp NE `- w Q ~` ~ ~ ~. ARpt~f :A • ~ Q iR lcs o I v ~ -- } ~ .~ ~~. to ..,F (t. ,,, S ~ ~ o ~L 'r Wa ~c 3RYANT /~~~ yc~ ~°r^'RFt i eare~• ~ - VICINITY a rn~ •.... ^ 4 lNGERSC~L . RAND ~- 605 MAP' ~ _~~_ ~'~ NORTH fir. ,.~~ '~ c4 .:. - -~ -\ . ~ ~ ~ 4 q~ sr . ~O ,~~. ~ - o , 7 $ _ o, ~~,• \ -'9 _. • ~ 942 - ,ti Q ' ' . '~, ~;~,; r - . D~ ~ ~ 1. ~ ~- ~~ .moo r _ \ 9C;~S~'- A ~ ~ Sewr..~ F i. .= ~~ ~ `~~` ~,,~- `'bh ~~ ~? `rte ~~~ ' ~,,~ ~.;,, ~ ~., •,.~o +, . ~°~ ~0 ?o. ~a'L~: ~• . -: y 20 s~N.-SEW .~ S'~GS'..,_ 1 ~ • ~ >- ,+~ - +~• - ~ ?Se DRa1N~ ESlGITS.• ~e+Alsf;t ~ hc. ~ ~~-s~, _ •~'-~II /~ .- --_ j - - ~?$~~ TO BE VACATED ,~ ? ? • .. _ w a _ ~ `~-. o - ..- -? ~\?~ 'yam, .a\ \`~ /~~ - / .~~ - ~ ~ C- ~ ~ ._ ROANOKE COUNTY Vacate 20' Sanitary Sewer and Drainage Easements located parallel to the west property-line of ENGINEERING & lot 10A, Belle Grove Subdivision, Section 1, Plat I1VS~ECTIONS DEPARTMENT Book 18, Page 8 and located in the Hollins Magisteria District. ~ ~ ~ s -~' ~ -/ ~' 9 ~,~h o®~~ 1- M ~~~~~ ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 ORDINANCE AUTHORIZING THE VACATION OF A 20 FOOT SANITARY SEWER EASEMENT AND A 20 FOOT DRAINAGE EASEMENT LOCATED ON LOT l0A AND THE REMAINING ACREAGE AS SHOWN ON THE PLAT OF THE RESUBDIVISION OF BELLE GROVE SUBDIVISION, PLAT BOOK 18, PAGE 56, IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled " Plat of Survey Showing Belle Grove Phase I", dated June 23, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 18, page 8, Terry Parsell and Dianne Zeigler dedicated certain public easements, including a 20-foot sanitary sewer easement and a 20-foot drainage easement located on Lots 10 and 11 and the remaining acreage; and, WHEREAS, Belle Grove, Phase I, was resubdivided by virtue of Plat Book 18, page 56, and the subject easements are shown on said plat as being within the boundaries of Lot 10A and the remaining acreage; and, WHEREAS, a new 20-foot drainage easement on the property line of Lots 9A and 10A, and a new 20-foot sanitary sewer easement along the property line of Lot l0A and the remaining acreage, were created on the above-described resubdivision, and the easements previously created became unnecessary; and, WHEREAS, the petitioner, Belle Grove Development Corporation, is the current owner of Lot l0A (Tax Map No. 28.09-3-10) and the remaining 14.84 acre tract (Tax Map No. 28.09-2-53) of Belle Grove, Phase I; and, J_~o WHEREAS, the petitioner has requested that the 20-foot sanitary sewer easement and the 20-foot drainage easement be vacated by the Board of Supervisors of Roanoke County, Virginia, pursuant to Section 15.1-482(b) of the Code of Virginia (1950, as amended), which requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on May 14, 1996; and the public hearing and second reading of this ordinance was held on May 28, 1996. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the "EXIST. 20' SANITARY SEWER EASEMENT P.B.18 PG.8", being twenty feet (20') in width and extending approximately 148 feet in length, and the "EXISTING 20' DRAINAGE EASEM'T. P.B.18 PG.8", being twenty feet (20') in width and extending approximately 148 feet in length, located on Lot 10A and the remaining acreage of Belle Grove, Phase I, in the Hollins Magisterial District of the County of Roanoke, Virginia, as shown on the resubdivision plat entitled "Plat of Survey Showing the Resubdivision of BELLE GROVE, Phase I", dated October 24, 1995, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 56, and as further shown on the Exhibit attached hereto, be, and hereby is, vacated pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended; and, 2. That, as a condition to the adoption of this ordinance, the new "20' DRAINAGE EASEMENT" and the new "20' SANITARY SEWER 2 EASEMENT" created and shown upon the resubdivision plat of record in Plat Book 18, page 56, are hereby specifically reserved and retained, particularly including any areas which may overlap and coincide with the easements vacated herein; and, 3. That, as a further condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners, Belle Grove Development Corporation, or their successors or assigns; and, 4. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court of Roanoke County, Virginia, and the recordation costs shall be payable by the petitioners. 5. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. 3 E i AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COITNTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, MAY 14, 1996 ORDINANCE 051496-7 AIITHORIZING THE CONVEYANCE OF AN ACCESS EASEMENT TO RIDD, CRAIGHEAD AND STEELS & WALDRON ACROSS A PORTION OF STARREY PARR WHEREAS, David E. and Virginia L. Kidd, Jeffrey A. and Marjorie K. Craighead, and T. D. Steele & Elbert H. Waldron (the "petitioners") have petitioned the Board of Supervisors for the dedication and conveyance of an easement across a portion of Starkey Park (Tax Map No. 97.05-1-25) to access their adjoining properties identified as Tax Map Nos. 97.01-2-5, 7, 8, and 9; and WHEREAS, in order to secure financing to construct a dwelling on adjoining property and to reflect the presence of this existing farm road and access to the adjoining properties, the petitioners require from the County the conveyance of certain interests in real estate; and WHEREAS, the County requires from the petitioners certain assurances with respect to future maintenance responsibilities, future development, and relocation of the easement; and WHEREAS, the petitioners request the County to adopt this ordinance pursuant to the provisions of Section 16.01 and Section 18.04 of the Roanoke County Charter in order to achieve their respective and mutual goals; and that the real estate in question does not conflict with other public uses and will ultimately serve a public purpose, and is hereby declared to be surplus; and, 1 WHEREAS, the County's receipt of nominal consideration and other assurances constitutes a fair consideration for the conveyance of County real estate interests to the petitioners; and, WHEREAS, the first reading of this ordinance was held on April 23, 1996, and the second reading and public hearing was held on May 14, 1996. BE IT ORDAINED By the Board of Supervisors of Roanoke County, Virginia: 1. That in consideration for the nominal consideration of Ten ($10.00) Dollars and other assurances the conveyance to the petitioners of the following interest in real estate identified as a fifteen (15') feet wide access easement as shown on a plat dated May 3, 1995 prepared by Donnie W. Blusher is hereby authorized. 2. That the petitioners hereby assure the County that in consideration of this conveyance the County will have no obligation to repair or maintain the access road or bridge across Back Creek (absent its gross negligence), that access to and future development of the adjoining properties shall be limited in accordance with the family subdivision provisions of the Roanoke County Code, and that the petitioners agree to the relocation of this access easement if required by the County. 3. That the County Administrator, or his designee, is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as may be necessary to accomplish the exchanges, all of which shall be on form approved by the County Attorney. 2 On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens NAYS: None ABSTAIN: Supervisor Johnson A COPY TESTE: /~• Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Arnold Covey, Director, Engineering & Inspections Pete Haislip, Director, Parks & Recreation 3 ~~ao- ra ;~giE 8 ~Y~3 ti `~~ i ~ / II ~yC ' +Z ° ~ o~ 1 ,ti: ~ % <P' ., 4 b b O M ap.0/'~~ JlJ.01' 1 ~ !~ ~ /~I C ~~_~~~ ~9• 9.~ ~~ fi J ,7 °.a a. I ~~ ~~~~ la/°~ rp ~~ ~~~. r~ ~ a•~ .+ a ~ ~~ ~~ t :; ~ r/~N V4 / I I ,~ ~~~/~ _ ~ ~ /,e~ ~q\\ / / /~_r~ 2C I I ~~1 l Mj~~' ~ i ~ ~Y.. .w. ~ y. s. i .- ti F w a A• ~w ~ 1 .~! e ~ o il ~n. 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'f _ w a 2~'V ib.y ~ e f b ~ i ~ 4} . 1 h, .3 ~ Rt ? ~ :~` P ` i w '~ e w~~. a: a a ._. ~ ~ 3 f Q i y _.~. ~q .- ~ ~= R~ 3 ~~^' '3 r . y. , ~~ w°r p i. .~ ~~ ~. f ~= -~ ~ . = ~ r ~/. 1 '' I~~If'I'y L 1/f./0' ~~ N e ~ N 7'N M I)1 ~ = '~\~~~ a f ~ . w N ^ 2 L2~ti ~ ~ , ~ i ~~ ~ ~~~ ~.~, ! ~,~ ` $R • ~ ~ ~~ ~a c?3 4 ~~ , f ~~ ~. ~ a .~ 4 '' .` ~$! . ~ i ~ ~~ .~ ti~~ww~.w~~w ~ rw. ~.~wwi\ .~ww.aw~Z;w~~~Z:~y3L3 r.etie.~~'o.wwww3~V. •.r~ ;:~:St33::L3:~:L~~2tg :t ~; . Vy ww O V..~ V::~ I1„111 = "` 4 ,; ~~ \\~ '^ w• ' • ~~3 N ACTION NO. ITEM NO. ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE May 14, 1996 AGENDA ITEM: ORDINANCE AUTHORIZING CONVEYANCE OF AN ACCESS EASEMENT TO KIDD, CRAIGHEAD AND STEELE & WALDRON ACROSS A PORTION OF STARKEY PARK COUNTY ADMINISTRATOR'S COMMENTS: G~~"~ ~~ This is the second reading of a proposed ordinance to authorize an access easement to David E. and Virginia L. Kidd, Jeffrey A. and Marjorie K. Craighead, and T. D. Steele & Elbert H. Waldron (the "Petitioners") through a portion of the Starkey Park property (Tax Map No. 97.05-1-25) to access their adjoining properties identified as Tax Map Nos. 97.05-2-5, 7, 8, and 9. SUMMARY OF INFORMATION: Petitioners have requested an access easement, fifteen feet (15') in width, through Starkey Park property as shown on the attached map prepared by Donnie W. Blusher dated May 3, 1995. This easement is along an existing farm road and reflects the existing access to these properties. Roanoke County staff has inspected the proposed easement and determined that it does not interfere with the County's use of the property. /i 1 ~~ '~`' Consideration for the proposed easement is the sum of $10.00. Further assurances with respect to future maintenance responsibilities, future development and relocation of easements will be addressed in an agreement between the parties. (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for the access easement as shown on plat prepared by Donnie W. Blusher, dated May 3, 1995, to the Petitioners. (2) Decline to authorize conveyance of the easement. Staff recommends that the Board adopt the proposed ordinance as provided in Alternative #1. Respectfully submitted, Paul M. Mahoney County Attorney Action Vote No Yes Abs Approved ( ) Motion by Eddy Denied ( ) Harrison Received ( ) Johnson Referred Minnix to Nickens realest.starkey.pk 2 ~°- i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 ORDINANCE AUTHORIZING THE CONVEYANCE OF AN ACCESS EASEMENT TO RIDD, CRAIGHEAD AND STEELE & WALDRON ACROSS A PORTION OF STARREY PARR WHEREAS, David E. and Virginia L. Kidd, Jeffrey A. and Marjorie K. Craighead, and T. D. Steele & Elbert H. Waldron (the "petitioners") have petitioned the Board of Supervisors for the dedication and conveyance of an easement across a portion of Starkey Park (Tax Map No. 97.05-1-25) to access their adjoining properties identified as Tax Map Nos. 97.01-2-5, 7, 8, and 9; and WHEREAS, in order to secure financing to construct a dwelling on adjoining property and to reflect the presence of this existing farm road and access to the adjoining properties, the petitioners require from the County the conveyance of certain interests in real estate; and WHEREAS, the County requires from the petitioners certain assurances with respect to future maintenance responsibilities, future development, and relocation of the easement; and WHEREAS, the petitioners request the County to adopt this ordinance pursuant to the provisions of Section 16.01 and Section 18.04 of the Roanoke County Charter in order to achieve their respective and mutual goals; and that the real estate in question does not conflict with other public uses and will ultimately serve a public purpose, and is hereby declared to be surplus; and, WHEREAS, the County's receipt of nominal consideration and other assurances constitutes a fair consideration for the conveyance of County real estate interests to the petitioners; and, K-I WHEREAS, the first reading of this ordinance was held on April 23, 1996, and the second reading and public hearing was held on May 14, 1996. BE IT ORDAINED By the Board of Supervisors of Roanoke County, Virginia: 1. That in consideration for the nominal consideration of Ten ($10.00) Dollars and other assurances the conveyance to the petitioners of the following interest in real estate identified as a fifteen (15') feet wide access easement as shown on a plat dated May 3, 1995 prepared by Donnie W. Blusher is hereby authorized. 2. That the petitioners hereby assure the County that in consideration of this conveyance the County will have no obligation to repair or maintain the access road or bridge across Back Creek (absent its gross negligence), that access to and future development of the adjoining properties shall be limited in accordance with the family subdivision provisions of the Roanoke County Code, and that the petitioners agree to the relocation of this access easement if required by the County. 3. 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D/ 7tlJ 10 /71 I \~~~ • ~ _ ~ t ~, ~ ~ ~ Q~r~` ~~ g ~`~ M ° iitit ~ $ i~ ~j' ~ a ~ ~~j~~ V ~~ 1• ~R= ~ $:`} y ~~ , ~~ ~~ i aa. :~~;.. ~ t w~ °~~yy ~ 4~ f~1 ~tiO~~V ~u:V Y~o••y•4•~.y\ •~yy~•Mr }a:a4 7 ~O\NVti\r V..o ~\~.YL \v•`\\4 ~.....y_a_~.. .~,~ ~:a::vaa:~a~~:eF::ax~~~~ ~ ~ ~IIr 4 \ I~~~~~ a`~- t: 8 ~Y • , o' ~~s ~~ r ~ f ~_ AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 14, 1996 ORDINANCE 051496-8 DECLARING A PARCEL OF REAL EBTATE IDENTIFIED AS ROANORE CITY TAB MAP NO. 5100427 LOCATED OFF MCVITTY ROAD IN OAR GROVE FARMS TO BE SURPLUS AND ACCEPTING AN OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is hereby declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing was held on April 9, 1996; and a second reading was held on April 23, 1996,and continued until May 14, 1996, concerning the sale and disposition of a parcel of real estate identified as Roanoke City Tax Map No. 5100427; and 3. That an offer having been received for said property, the offer of Mersine B. Alabran to purchase this property for One Hundred One Dollars (5101.00 is hereby accepted/rejected; and 4. That all proceeds from the sale of this real estate are to be paid into the capital projects fund; and 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. 1 r On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: 7T/ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File John D. Willey, Property Manager Paul M. Mahoney, County Attorney John W. Birckhead, Director, Real Estate Assessment 2 _/ u•Iar• t ~I i ~4 ` ••• ••yr~R' LJLCOfS' t ,~ !/LOOP! ~) 1lr f rrI 1 ~ ~ " ; ~ ', ! • ~ ' 1 ~ ~ BVLOOfS ~ ~ e? ~ - --'- ~ 's iii ~ ~ ~ { i {~ v u flL007S~ u[rr i` t d tr7 ~ as , , a[ arr '3 . i -~__----,; s~ iii j~ t (~ ~ ~J ~ • o~ ~ Q ~~ e7 r er x ; ` `~ ` j ; ~j ~~ I ~ \ ~ +ocOaS ~I LOLOQIS ~...~ 0 ~rOOrp ?,fit ; Ri~~,. i `i? 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ITEM NO. ~ " a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: ORDINANCE DECLARING A PARCEL OF REAL ESTATE IDENTIFIED AS ROANOKE CITY TAX MAP NO. 5100427 LOCATED OFF MCVITTY ROAD IN OAK GROVE FARMS TO BE SURPLUS AND ACCEPTING/REJECTING AN OFFER FOR THE SALE OF SAME COUNTY ADMINISTRATOR'S COMMENTS: G, ~~~~~ Staff is requesting that the Board declare a parcel of real estate located off McVitty Road in Oak Grove Farms and identified as Roanoke City Tax Map No. 5100427 to be surplus property and to adopt at second reading an ordinance authorizing the sale of this property. Notice of the proposed sale of this parcel was published in the newspaper and notice was mailed to all adjoining property owners. Staff has discussed this conveyance with several adjoining property owners (or their legal representative). It appears that any concerns they might have with respect to this conveyance will be alleviated by including in the deed of conveyance language subjecting said conveyance "to any and all rights to use said road or easements held by others." The proceeds from the sale of this surplus property shall be paid into the capital projects fund. Staff recommends that the Board declare Roanoke City Tax Map No. 5100427 to be surplus property, and to adopt at second reading an ordinance authorizing the sale of this property to Mersine B. Alabran for $101.00. 1 ~a Respectfully submitted, Approved by, ~ /~~ John D. Willey Elmer C. Hodge Property Manager County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to agenda\ realest\mcvitty Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 14, 1996 ORDINANCE DECLARING A PARCEL OF REAL ESTATE IDENTIFIED AS ROANORE CITY TAX MAP NO. 5100427 LOCATED OFF MCVITTY ROAD IN OAR GROVE FARMS TO BE SURPLUS AND ACCEPTING/REJECTING AN OFFER FOR THE SALE OF SAME BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property is hereby declared to be surplus and is being made available for other public uses; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading and public hearing was held on April 9, 1996; and a second reading was held on April 23, 1996,and continued until May 14, 1996, concerning the sale and disposition of a parcel of real estate identified as Roanoke City Tax Map No. 5100427; and 3. That an offer having been received for said property, the offer of Mersine B. Alabran to purchase this property for One Hundred One Dollars X5101.00) is hereby accepted/rejected; and 4. That all proceeds from the sale of this real estate are to be paid into the capital projects fund; and 5. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. agenda\ realest\mcvitty.ord iµ/ w4 ur r~r {y • < ` M~ ••• •-~r~ l1~'~ ULCOfS ~ ~~ } e. a e V c _ N ~ f s-! 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Vii' - , ACTION NUMBER ITEM NUMBER L" ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUNIIKARY OF INFORMATION: 1. BIIILDING CODE BOARD OF ADJUSTMENTS AND APPEALS The four year term of Robert Allen Williamson, Jr. will expire April 13, 1996 and the four year term of Larry K. Lester will expire April 27, 1996. 2. BOARD OF ZONING APPEALS The five year term of Eldon L. Karr, Windsor Hills District, will expire 06/30/96. 3. COMMUNITY POLICY AND MANAGEMENT TEAM The three year term of Herb Beskar, Representative from Private Community Resources, will expire 06/30/96. The Community Policy and Management Team will recommend an individual to be appointed which must them be confirmed by the Board of Supervisors. 4. FIFTH PLANNING DISTRICT COMMISSION The three year term of Lee B. Eddy, Elected Representative and Executive Committee Member, will expire 06/30/96. 5. HIGHWAY AND TRANSPORTATION SAFETY COMMISSION The four year terms of Glen A. Siverling, Citizen at Large, Carl E. Wright, Neighborhood Organization; and Henry Gregory, Citizen at Large, will expire 06/30/96. /_ 6. PARRS & RECREATION ADVISORY COMMISSION The three year terms of Mrs. Lee Blair, Cave Spring District; William J. Skelton, Jr. , Windsor Hills District; and Robert R. Cookston, Member At Large, serving the unexpired term of Howard Bullen; will expire 06/30/96. SUBMITTED BY: APPROV D BY: /~• Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator ------------------------------------- ACTION --------------------------- VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Harrison Referred ( ) Johnson To ( ) Minnix Nickens p~~ C fin.. -_-__'°i Gam. / ~ ~i./' 4~ ..~ 0~3 i~ ~ ~~ _~, ~ FiFTH PLANNING DISTRICT COMMISSION! I~ ~~'_. ~,i 31:3 Luck Av~~~~uc, SVV i ~ ~ Pr~tit Orrice fir~x Z 56') ~''~\ ~, _J/P Rcranc~kf~, Vnt;inia _>401O - 15401 343-441 7 • tax (5401 3.13-4416 ,,; ?~'.{ t_, May 1, 1996 Ms. Mary H. Allen, Clerk Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, Virginia 24018 Dear Ms. Allen: According to our record of appointments, the term of Mr. Lee B. Eddy, elected representative of Roanoke County on the Fifth Planning District Commission, expires June 30, 1996. The Commission Bylaws state that all appointments are for three-year terms. Mr. Eddy is, of course, eligible for reappointment. Please notify the Commission of the County's official action in filling this upcoming vacancy on the Commission. Thank you. Yours truly, r ~ Wa .Strickland Secretary to the Commission WGS:jIp cc: Mr. J. Lee E. Osborne, 5PDC Chairman Mr. Lee B. Eddy Serving Alleghany County, Sotetourt County, Clifton Forge, Covington, Craig County, Roanoke City, Roanoke County, Salem, and the Town of ~/inton 4 r r 1F~~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 RESOLUTION 051496-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for May 14, 1996, designated as Item M - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes - March 26, 1996, April 9, 1996, April 11, 1996. 2. Approval of a Debt Policy for the County of Roanoke. 3. Confirmation of committee appointment to the Blue Ridge Community Services Board of Directors. 4. Approval of raffle permit for Fraternal Order of Eagles, Big Lick Aerie, for Calendar Year 1996, effective through June 30, 1996. 5. Request from the Roanoke County Transportation Safety Committee for acceptance of a grant from the State Division of Motor Vehicles for roadway signs. 6. Request from the School Board for appropriation of $720 to the School Grant Fund for automotive service excellence certification. 7. Request from the Fifth Planning District to appoint Roanoke County members to the Metropolitan Planning Organization (MPO). 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this 1 resolution. On motion of Supervisor Johnson to adopt the Consent Resolution with the removal of Item 2, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None On motion of Supervisor Nickens to adopt the resolution approving the debt policy in Item 2, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: .1~. Mary H. Allen, Clerk Roanoke County Board of Supervisors CC: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, Superintendent of Schools John Cease, Chief of Police Terry Harrington, Director, Planning & Zoning 2 ~~ ~~~ ~~~ 2~+, 1996 181 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 March 26, 1996 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of March, 1996. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERB PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix, MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by Dr. Michael Nevling, Colonial Presbyterian Church. The Pledge of Allegiance was ~ T "March 26, 1996 , ~~ for fiscal year 1996/97 is scheduled for April 2, 1996 On March 12, the staff conducted a work session with the Board to consider prioritizing the County projects in the current plan and the unfunded projects to be included in future plans. At the work session, the Board decided that all projects should receive a high priority. Mr. Covey explained that the Salem District is comprised of 10 cities and 11 counties, that there is $83 million for all projects in the Salem District, and that the funding is based on population figures. There was considerable discussion on whether to prioritize the projects. Supervisor Eddy also offered modified language for the resolution. There was Board consensus to accept his modifications. Supervisor Harrison advised that he would not support the resolution unless the additional three unfunded projects are included. He also announced that he would be making the presentation on April 2, 1996. There was general consensus that the state needed to increase its funding levels statewide. Supervisor Nickens moved to adopt the resolution amended with (1) suggested changes by Supervisor Eddy, (2) with prioritization of the unfunded projects as suggested by Supervisor Eddy, and (3) with the additional language requesting that the state expand their pool of available state wide funds in the future. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Nickens, Johnson NAYS: Supervisors Minnix, Harrison i~~~~rch 26, 196 ~~~ the County. Route 311 (Catawba Valley Drive) - Roanoke County supports the installation of left turn lanes at the parking areas serving users of the Appalachian Trail, as requested and funded by the National Park Service. Item 4 under "Projects Not On Plan." Interstate 73 through the Roanoke Valley - Roanoke County strongly supports the development o~ plans to access the Roanoke Valley by I-73, believing this road will be a great asset for our citizens and for economic development of the area. We welcome the opportunity to work with highway officials in planning the most effective route and interchanges. • Route 220 South Feasibility Study - Roanoke County supports all actions that will lead to improvements in Rt. 220 between Roanoke City and the North Carolina State line, to improve safety, convenience and efficiency. The existing road is very dangerous and a serious impediment to all kinds of traffic between Roanoke, Martinsville, and the population and commercial centers in North Carolina. We strongly recommend that the road be upgraded soon, suitable for future use as part of the I-73 system. 2. That thF follow~.ng projects identified as "Projects Not On Plan" have been recognized by the Board of Supervisors as extremely important to the growth of Roanoke County and have been prioritized for inclusion in the VDOT Six Year Improvements Program for the 1996-97 Fiscal Year. Projects Not On Plan• 1. Route 11 (Williamson Road) - Roanoke County is most grateful for the recent improvements to Rt. it between Plantation Road and the Botetourt County line. However, these improvements emphasize the serious bottleneck created by the existing 3-lane road extending from Plantation Road south to the 4-lane road in Roanoke City. This section of road is 1.92 miles in length, has a traffic count of approximately 18,000 vpd, and is a designated alternate for Interstate routes I- 81 and I-581. A deteriorating bridge has recently been downgraded in its weight limit, and there are numerous dangerous intersections. A preponderance of adjacent property is developed for commercial T _ ~ _~ ~ .~~~~~rch 26, 19~~~~_.~__ ~ ~') A meet the increasing transportation needs of all localities in the Commonwealth of Virginia. On motion of Supervisor Nickens to adopt the resolution amended with suggested changes by Supervisor Eddy and with additional language requesting that the State expand their pool of available statewide funds in the future, and carried by the following recorded vote: AYES: Supervisors Eddy, Nickens, Johnson NAYS: Supervisor Minnix, Harrison ?. Recuest for approval of the 1996/97 RVTV budget for. (Anne Marie Green Director of Community Relations A-032696-2 Ms. Green reported that the Roanoke Valley Cable Television Committee has approved a budget for fiscal year 1996/97 for the operation of RVTV, the government access channel. the City of Roanoke, Town of Vinton and County of .Roanoke as the participating localities must approve the budget which is funded by 20$ of the franchise fee paid by Cox Communications. Mr. Green described the programs which have aired during the last year and reported on the proposed budget highlights. Supervisor Nickens moved to approve the budget. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None '! March 26, 1996 __.__-- 189 Ace Sales. Inc 5. Ordinance to rezone 88.53 acres from AG-3 to PCD planned commercial development to allow commercial and recreational uses located on the east side of the Blue Ridge Parkway at the north side of parkway bridge over the Roanoke River at Niacrara Dam, Vinton Mavisterial District, upoa the etition of the Industrial Development Authority _~A1 Hammond) IN RE: FIRST READING OF ORDINANCES 1. Ordinance authorizinct the acquisition of a permanent easement from David W. Shelor and Constance R. Shelor for access to the E-911 radio tower site on Fort Lewis Mountain and of a Count water tank and the conveyance of surplus property containing 5.25 acres to David and Constance Shelor. (Paul M. Mahoney, County Attorney) Mr. Mahoney advised that in 1990, David and Constance Shelor and the County entered into an agreement which provided access to the top of Fort Lewis Mountain over the Shelor's property as part of the upgrade of the E-911 system. The County intended to convey to the Shelors a 5.25 acre parcel adjacent to the Shelor property. Additionally, the Shelors would convey to the County a small parcel where a County water tank is located. A title defect prevented the County from conveying a clear title to the Shelors until now. Mr. Mahoney reported that after extensive negotiations ____...___ ~ March 26, I.~~~ti __.-.- 141 0-032696-3 Mr. Robertson advised that these amendments would bring the County ordinance into conformance with the City of Roanoke's ordinance. The amendments relate to requirements from the Department of Environmental Quality and the U. S. Environmental Protection Agency. Supervisor Minnix moved to adopt the ordin~ince. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 032696-3 AMENDING AND REENACTING PORTIONS OF ARTICLE IV. SEWER USE STANDARDS, OF CHAPTER 18, 3EWER3 AND SEWAGE DISPOSAL OF TH ~ ROANORE COUNT ~: CODE WHEREAS, the adoption of this ordinance is authorized by Chapters 9 and 18 of Title 15.1 of the 1950 Code of Virginia, as amended; and WHEREAS, this amendment to the sewer use standards of the Roanoke County Code is required by certain changes in environmental standards mandated by the U.S. Environmental Protection Agency and the Commonwealth of Virginia Department of Environmental Quality; and WHEREAS, the first reading of this ordinance was held on March 12, 1996; and the second reading and public hearing of this ordinance was held on March 26, 1996. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 18, Sewers and Sewage Disposal of the Roanoke County Code be, and it hereby is, amended and reenacted to read and provide as follows: e ___ _ ....... Marcie ?= ~.'~~t)fi ( 7 ) Copper : 3 : 8--~~-}- I51 mg J :I (8) Lead: 0.3 mg/1. (9) Manganese: 1.0 mg/l. (10 ) Mercury : fl >.~ Q 3,, mg j I . (11) Nickel: f-l. 2.$1.,' mgj~.,;; (12) Selenium: 0.02 mg/1. (13) Silver: ~,:g 28 !mg/l: (14) Zinc: ~-9-~g~. 0:8 mg/1• (15) Cyanide: 1.0 mg/1. In addition, if it is determined that any one of these parameters exceeds the state effluent requirements for the wastewater treatment plant, an adjustment in the given parameter concentration limit will be required. To accomplish this, the discharge permits for industries discharging the particular compound will be adjusted to insure compliance. 2. That these amendments, additions, and reenactments shall be in full force and effect upon their ~~.,log~ ion. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ZN RE: APPOINTMENTS 1. Blue Ridge Community Services Supervisor Nickens asked Ms. Allen to contact the Blue Ridge Community Services Board to see if an individual has been recommended. 3• Highway and Transportation Safety Commission Supervisor Eddy advised that he has received an March 2G. ~ ))6 19~ Board of Supervisors for March 26, 1996, designated as Item M- Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 1. Approval of Minutes - January 23, 1996, February 13, 1996, February 21, 1996, February 27, 1996, March 4, 1996. 2. Confirmation of Committee Appointment to the Building Code Board of Adjustments and Appeals, and the New Century Council Vision Implementation Committees. 3. Approval of a Bingo Permit for the Vinton Moose Lodge #1121. 4. Acceptance of water facilities serving Steak and Ale - 419. 5. Acceptance of water facilities serving The Village, Phase III. 6. Acceptance of water and sanitary sewer facilities serving oakcliff Townhomes. 7. Acceptance of sanitary sewer facilities servii.g April's Meadow Subdivision. 8. Approval of a Raffle Permit for the Glen Cove Elementary School PTA. 9. Approval of a Raffle Permit for North Cross School. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the resolution with item 3 removed for separate vote, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None On motion of Supervisor Minnix to approve item 3, and carried by the following recorded vote: Supervisor Minnix• (1) He received a call from a licensed painter who was concerned about other painters advertising in violation of the sign ordinance. He asked the Planning and Zoning staff to continue to pick up the illegal signs. Supervisor Johnson suggested that they notify the company that they are picking up the signs. (2) He asked for assistance from staff in aiding an individual to gain legal access to his daughter's property so her bank loan can be approved. Supervisor Harrison• (1) Attended several meetings of civic groups in west County where he heard concerns regarding the construction of the North Loop water line. He advised that he would keep Gary Robertson advised of the complaints. Supervisor Johnson• Reported that he has received complaints of trash cans blowing around in the wind and damaging vehicles and other private property. Since these are County mandated and owned trash cans, asked if the County could weight them or assist the citizens whose property has been damaged. General Services Director Bill Rand responded that staff would try and find ways to resolve the problem. IN RE: REPORTS Supervisor Minnix moved to receive and file the reports after discussion of Items 1 and 7 and removal of item 7, Update on legislation during the 1996 Session of the General Assembly, for discussion during the budget work session. The motion :March 2G, X996 199 _~ funding, authoriziation ~o form a Transportation District, revisions to the Freedom of Information Act, Reversion and Annexation, and water and sewer connection fees. Following discussion of these issues, there was general Board consensus to set up a meeting with the Roanoke Valley legislators in June or July to discuss issues and to consider employing a lobbyist during the next General Assembly session. Staff was directed to bring back a BPOL plan that would be revenue neutral. Supervisor Nickens requested that Health Department Director Dr. Molly Rutledge attend a work session to discuss the Health Department budget. b. CIP Proiects Budget Manager Brent Robertson presented the results of the CIP project rankings. He advised that seven of the ten members of the CIP Committee returned the ranking. Economic Development Specialist Joyce Waugh reviewed an informational fact sheet on the Blue Ridge Parkway Interpretation Center, and Library Director Spencer Watts described the need for additional access terminals at the branch libraries. c. IItility CIP Proiects Utility Director Gary Robertson presented a proposal that would allow the County to provide a portion of funds to existing neighborhoods to cover the cost of water and sewer ?`vl~rch 2G, 1996 ~~ _- -- lr~~------~- ._,_._ following matters: (Brent Robertson, Budget Manager) a. Public Hearing to set a real estate tax rate of not more than 51.13 per 5100 assessed valuation and the "effective" real estate tax increase as a result of increased assessed value of real estate. No citizens spoke on the real estate tax rate or effective increase of the real estate tax. b. Adoption of Order to set a real estate tax rate of not more than S1 13 per 5100 assessed valuation. 0-032696-7 Supervisor Nickens moved to adopt an order setting the real estate tax rate at $1.13 per $100 assessed valuation. The motion carries by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDER 032696-7 SETTING THE TA% RATE ON REAL ESTATE SITIIATE IN ROANORE COIINTY FOR THE CALENDAR YEAR 1996 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 1996, and ending. December 31, 1996, be, and hereby is, set for a tax rate of ~ per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by §§ 58.1-3200, 58.1-3201, and 58.1-3506.B of the 1950 Code of Virginia, as amended, situate in Roanoke County. On motion of Supervisor Nickens to adopt the order, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson March 26, 1996 2U3 beginning January 1, 1996, and ending December 31, 1996, be, and hereby is, set for a tax rate of 3'':'54 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding all those classes of household goods and personal effects as are defined in §§ 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by §§ 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592-11, and generally designated as Motor Vehicles for Disabled Veterans. 3. That the levy for the twelve-:~onth period beginning January 1, 1996, and ending December 31, 1996, be, and hereby is, set at fifty (50~) percent of the tax rate established in paragraph 1 for the taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for Disabled Veterans. 4. That there be, and hereby is, established as a separate class ~f personal property in Roanoke Cou~z:y those items of personal pro~~erty set forth in § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 5. That the levy for the twelve-month period beginning January 1, 1996, and ending December 31, 1996, be, and hereby is, set for a tax rate of ~3--~0 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. On motion of Supervisor Minnix to adopt the order, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IH RE2 PIIBLIC HEARINGS AND SECOND READING OF ORDINANCES - -._. "~'f~r~,:h 26, 1996 __.__ ZUS an amendment to the ordinance that it would take affect after approval of right of way permit for utility extensions across National Park Service property. Supervisors Harrison and Minnix expressed concern about the increased traffic. Supervisor Minnix was particularly concerned about the commercial aspect of the project. Supervisor Johnson moved to adopt the ordinance with the amendment to the ordinance as suggested by Mr. Mahoney. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: Supervisor Minnix ORDINANCE 032696-9 TO CHANGE THE ZONING CLASSIFICATION OF APPROXIMATELY 302 ACRES OF REAL ESTATE LOCATED ON COTTON HILL -ROAD, NORTH AND SOUTH OF THE BLUE RIDGE PARKWAY (SOIITH SIDE OF Pi~RRWAY - TAX MAP NOS. 96.02- 1-1, 96.02-1-2, 97.03-2-5, THE SOUTHERLY PORTION OF 97.01-2-17, THE SOUTHERLY PORTION OF 96.04-1-46; NORTH SIDE OF PARKWAY - TAX MAP NOB. 96.07-1-6, THE NORTHERLY PORTION OF 96.02-1-46) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R- 1, AG-1, AND AR TO THE ZONING CLASSIFICATION OF PRD WITH CONDITIONS UPON THE APPLICATION OF BOONE, BOONE ~ LOEB, INC. WHEREAS, the first reading of this ordinance was held on February 27, 1996, and the second reading and public hearing were held March 26, 1996. WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on March 5, 1996; and WHEREAS, legal notice and advertisement has been provided as required by law. ~~aa-~h ? u', 1996 ~~7 with conditions and alternative mi amendment to paragraph #5 as suggested by Mr. Mahoney, and carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, 2lickens, Johnson NAYS: Supervisor Minnix 2. Ordinance authorizing a Special Use Permit to e and an existin manufactured home ark, located at 5188 Yellow Mountain Road Vinton M.avisterial District, upon the petition of Mountain Investors COrD. (Terry xarrincTton~, Director of 'Planning ~ Zoninc) 0-032696-10 Mr. Harrington reported that the expansion is limited to 31 new homes in addition to the existing homes, and Phase II will not be built until public sewer service is available to the site. One citizen spoke at the Planning Commission and expressed co:icern about a decrease in market values because or' additional water runoff. The Planning Commission recommended approval. A representative of Balzer and Associates was present and spoke on the water quality. In response to questions from the Board members, Mr. Harrington advised that there are no plans to extend public sewer and that water runoff will be controlled by County regulations. Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None _~..___.___~.Yiarch 26, 1996 ._.TM_ 2~9 3_ Ordinance construct supplies MaQisteri~ C02'p . Zoning) to rezone 1.07 acres from C-2 to I-1 to offices and warehouse for pharmaceutical at 7605 Robertson Lane Hollins 31 District, upon the petition of HCMF ~Terrv Harrington, Director of Planning & 0-032696-11 Mr. Harrington reported that the Planning Commission requested more information at their February 6 meeting and the request was continued to March 5. The Commission was concerned with the type of structure that was proposed, the facade of the proposed building and the relation of the site to the Williamson Road beautification project. The Commission recommended approval with five proffered conditions. '.'raig Balzer was present to represent the petitioner. He described the concept plan and explained their reasons for the building design. The Board members advised that they were also concerned about the facade of the building, and there was discussion on possible ways to improve the appearance of the facility. Supervisor Johnson explained that he was involved in the purchase of the property while employed by HCMF and would abstain from voting on advice of the County Attorney Paul Mahoney. Supervisor Eddy moved to defer a decision to April 9, i - ----~- March 26, 19`~~.._.._~.___. _ 1. That the zoning classification of a certain tract of real estate containing 1.07 acres, ~s described herein, and located 7605 Robertson Lane (Tax Map Number 27.11-1-8) in the Hollins Magisterial District, is hereby changed from the zoning classification of C-2, General Commercial District, to the zoning classification of I-1, Industrial District. 2. That this action is taken upon the application of HCMF Corp. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) Uses on the property shall be those allowed in the I-1 Industrial District, excluding the following: (a) automobile repair services; (b) landfill, rubble; (c) recycling centers and stations; (d) transportation terminal; (e) truck terminal; (f). amateur radio tower; (g) broadcasting tower; (h) parking facilities; (i) commercial indoor sports and recreation; (j) truck stop; (k) resource extraction; (1) transfer station; (m) aviation facilities, private. (2) The site will be developed in substantial conformity with the concept plan prepared by Balzer and Associates, Inc., dated December 21, 1995. (3) The building will be developed in substantial conformity with the architectural rendering prepared by Balzer & Associates, da';.,~d February 2s, 1996. (4) The landscaping along the length of the front of the building will be twice the density as that required by the Roanoke County Zoning Ordinance. (5) There will be no access from Lula Avenue. 4. That said real estate is more fully described as follows: Beginning at a point in the center of a 30 foot road, shown as "B" on plat, said point located N. 22 deg. 45' W. 435.7 feet along center of road from the west side of U. S. Route 11; thence along center of 30 foot road, N. 22 deg. 45' W. 295.0 feet to a stake at "C" on line of Dr. Frank S. Cooper property; thence with Cooper line, N. 61~ deg. 04' E. 173.5 feet to a point at "D"; thence still with Cooper line, S. 22 deg. 23' E. 313.8 feet to an iron at "E", corner to parcel No. 3-B; thence with line of same, S. 67 deg. 15' W. passing an iron on east side of the 30 foot road at 155.7 feet, in all 170.7 feet to the Beginning, containing 1.20 acres, and being Parcel No. 3-A as shown in detail on plat .~ ---- _~. _. March 2~- ' ~~9r" ~1~ ALONG THE NORTH PROPERTY LINE OF LOT 9, SECTION 1, COLTNTRX HILLS, PLAT BOOR 9, PAGE 65, IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled "Map of Section 1, COUNTRY HILLS", dated February 1, 1976, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 65, T.P. and Christine Y. Parker dedicated certain public easements, including a public utility easement along the northern property line of Lot 9; and, WHEREAS, the petitioners, Paul A. Reburn and Cynthia W. Reburn, husband and wife, are the owners of Lot 9, Section 1, Country Hills; and, WHEREAS, a recent survey of said property reflects that a new addition to the residential dwelling located thereon encroaches upon the south side of the existing 10' public utility easement; and, WHEREAS, the petitioners have requested that said public utility easement be vacated by the Board of Supervisors of Roanoke County, Virginia, pursuant to Section 15.1-482(b) of the Code of Virginia (1950, as amended), which requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, there being no objectio~~ raised by the appropriate public utility companies entitled to use the subject easement; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on March 12, 1996; and the public hearing and second reading of this ordinance was held on March 26, 1996. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the public utility easement, being ten feet (10') in width and extending approximately 237 feet in length, along the northern property line of Lot 9, Section 1, Country Hills, in the Windsor Hills Magisterial District of the County of Roanoke, Virginia, as shown on the subdivision plat entitled "Map of Section 1, COUNTRY HILLS", dated February 1, 1976, and recorded in the aforesaid Clerk's Office in Plat Book 9, page 65, and as further shown on the Exhibit attached hereto, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 April 9, i ~~ 215 Roanoke County Board of S~~pervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 April 9, 1996 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of April, 1996. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:02 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: Vice Chairman Harry C. Nickens STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by the Reverend James W. April 90 ~ %~~~ 217 and Recreation Special Events Coordinator Eddie Ford and children representing the various preschool daycare providers. Supervisor Minnix moved to approve the proclamation. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens 3. Recognition of Beverly T Waldo, Youth Haven II for obtaining accreditation as a Licensed Clinical Social Worker. Chairman Johnson presented the certificate of recognition to Beverly Waldo for obtaining her accreditation. IN ~?E: BRIEFINGS 1. Presentation on the Roanoke Valley Greenwavs Plan. ~LuCY Ellett, Chair, Roanoke Valley Greenwavs/ODen Space Steering Committee) Ms. Ellett made the presentation. She expressed appreciation to the Board of Supervisors for supporting their ISTEA grant which will become available this summer. She presented the Board members with a Greenway Newsletter which described the development of the Roanoke Valley Conceptual Greenway Plan. She also presented two requests from the Steering Committee. The first is a request that the sewer interceptor :1~rid :~, ~4?~6 219 approve the sanitary sewer extension and participate in this project with the propert: owners funding $54,520 and the County funding $120,480 from the General Fund Unappropriated Balance. In response to questions from Supervisor Eddy, Mr. Robertson advised that funds are not currently available in the Utility Fund for the County's share, but Utility Funds could be used in the future. He f~.:rther advised that the staff will bring back a proposed public-private partnership policy to the Board for future sewer extensions. Supervisor Eddy suggested that if General Funds are used hat they be repaid from the Utility Department when available. Staff was direc~ed to bring back a policy for adoption that will include the interest in the repayment schedule Supervisor Harrison moved to approve the extension with the understanding that the general fund will be reimbursed from the utility fund when the :coney is available. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens 2. Rectuest to submit a Planninq Grant application for a Blue Ridge Parkway Interuretive Center. (Tim Gubala, Economic Development Director R-040996-2 April 9, ~ ~6 221 WHEREAS, the Board of Supervisors desires to apply for a Planning Grant and commit $10,000 of public-private partnership funds as a local match to the Blue Ridge Parkway Interpretive Center project, and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors authorizes the County Administrator to prepare and execute necessary application forms for a submission for a Virginia Community Development Block Grant Planning Grant for 1996. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens IN RE: REQIIESTS FOR WORK SESSIONS It was the consensus of the Board to set a work session with the School Board for April 23, 1996, at 2:00 p.m. IN RE: FIRST ~'EADING OF ORDINANCES 1. Ordinance declaring a parcel of real estate identified as Roanoke City Tax Map No 5100427 located off McVitty Road in Oak Grove Farms to be surplus and accepting/re~ectincr an offer for the sale of same. (John Willey, Property Manaqer) Mr. Mahoney explained that this ,property should have been conveyed to Roanoke City in the last annexation. An adjacent property owner would like to acquire the property. The parcel was advertised in the newspaper and bids will be accepted until April 19. ~~~~i~ 9, 1996 223 ABSENT: Supervisor Nicicens IN RE: SECOND READING OF ORDINANCES 1. Ordinance amendin and reenactin the Roanoke County Code, Section 4, Chanter 4, Amusements to provide authority for Health Department inspections of public swimming pools. (Joseph Obenshain Sr. Assistant Count Attorne 0-040996-3 Mr. Obenshain reported that there were three major changes since the first reading. They included the requirement for at least one lifeguard for public swimming pools, provision for safety equipment and a provision for a lifeline at the five foot break in grade. The $100 application fee will also be retained as requested by the Board. Supervisor Eddy offered a memorandum with minor changes to the ordinance. The following citizens spoke: 1. Ronald Ramsey, 6641 Poacre Valley Road, requested that the ordinance specify "qualified" and not "certified" lifeguards and pool operators. 2. Scott Carter Owens and Com an Realtors advised that apartment and condominiums pools have keys to enter the pool area and posted rules and regulations. He requested that Homeowners Associations be exempted from the ordinance. .~pril 9, 1996 225 swimming pool; and WHEREAS, the first reading of this ordinance was held on March 12, 1996, and second reading was held on April 9, 1996. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Article I. In General of Chapter 5, AMUSEMENTS of the Roanoke County Code be amended as follows: Sec. 4-4. Definitions. For the purposes of this article, the following words and phrases shall have the meaning ascribed to them by this section, unless otherwise indicated to the contrary: A ent: Shall mean a legally authorized representative of the owner; Disinfectant: Shall mean the chemical that disinfects by inhibiting, neutralizing, or destroying the growth of harmful microorganisms; Free residual disinfectant: Shall mean the amount of measurable chlorine or bromine remaining in the water following disinfection; Health Director: Shall mean the Health Director of the Roanoke County - Vinton Health D~.nartment, or his authorized representative; Lifecruard: Shall mean an individual who is currently certified as a lifeguard in accordance with the standards as recommended by the American Red Cross or other accredited agency recognized by the Health Director, or qualified by a reputable water safety organization; Operator: Shall mean an individual who is currently a Certified Pool Operator in accordance with the standards as recommended by the National Swimming Pool Foundation, the National Recreation and Park Association, or other accredited agency recognized by the Health Director; Owner: Shall mean any person who owns, leases or has signed a contract to own or lease a public swimming pool; Swimmer Capacity or Load: Shall mean the maximum number of persons permitted in the pool at a given time, to be determined by dividing the total square footage of swimming pool water surface area by 27. Swimminq Pool: Shall mean any structure, basin _~~:~ril 9, 1996 ~~~ (6) rate of flca in Gallons per minute; (7) swimmer capacity; (8) pool operating procedures to include: a. instructions on proper operation of pumps and filter; b. instructions on proper cleaning procedures; c. instructions on proper backwashing procedures; d. instructions for emergency procedures to be followed in case of contact with hazardous chemicals. Sec. 4-6. Water Treatment. (a) Public swimming pools, when open or in use, shall be disinfected continuously by a chemical disinfectant which imparts a residual effect and shall be maintained in a non-acidic condition. (b) Public swimming pools, when open or in use, shall be disinfected using a chemical feeding device capable of mair`aining an easily measured disinfectant residue;'.. Manual feeding of disinfectant chemicals is prohibited except as provided in §4.9(a), (3) & (4). (c) Chemicals other than chlorine, bromine, sodium hypochlorite, calcium hypochlorite, muriatic acid, lime, soda ash, sodium bicarbonate, aluminum sulfate, calcium chloride, cyanuric acid and sodium bisulfate shall not be used to treat pool water without permission from the Health Director. (d) Chemical water quality standards for public swimming pools and wading pools: (1) Free chlorine, combined chlorine, bromine and Ph values shall be continuously maintained within the following ranges: M~m~ Ideal Maavmom Indoor Outdoor Pools Pools Free chlorine residual _~.prii 9, 1996 229 hundred (200) bacteria: per milliliter, or both, in two (2) consecutive samples or in more than ten (10%) percent of the samples in a series. Sec. 4-7. Water supply systems. (a) Water supply systems serving public swimming pool establishments shall comply with the waterworks regulations and/or private well regulations. (b) The water supply distribution system shall be designed, constructed, and maintained in compliance with the Virginia Uniform Statewide Building Code. (c) Where drinking fountains are provided, they shall be of an angle jet type with adequate water pressure at all times. Sec. 4-8. Sewage Disposal. (a) Public swimming pools which have showers, water closets, or lavatories shall provide an adequate and safe sewerage system. (b) Sewage and waste water shall be disposed of into a public sewerage system or by a sewage system constructed and operated in accordance with applicable law and regulations. (:.) No untreated or partially treated sewage, liquid waste, or septic tank effluent shall be discharged directly or indirectly onto the surface of the ground or into the public waters. Sac. 4-9. General Safety Provisions. (a) All chemicals, cleaning compounds and similar materials shall be stored in a cool, dry, and well ventilated place, out of reach from children and, for public pools, in a locked space. All chemicals used in pool water treatment shall be stored in their original containers. (1) There shall be no smoking in any areas where pool chemicals are stored. (2) All persons while handling pool chemicals which may be strongly acidic or basic, or which may be strong oxidizing agents, shall wear protective eyewear and other protective clothing as deemed necessary by the Health April 9, 1996 231 a. ~, sign is posted containing the following: (1) "WARNING: No Lifeguard on Duty." (2) "Children under 1~~ years of age are not allowed to use the pool unless accompanied by an adult." (3) "No one shall be allowed to be in the pool alone." (4) "Swimming is not permitted when there is thunder or lightning observed or within 15 minutes afterwards." b. All safety and equipment and code standards in Sec. 4-12 are followed. (c) Children under 8 years of age must be accompanied by an adult; (d) Where no lifeguard is present, children under 14 years of age must be accompanied by an adult; (e) Operators and lifeguards shall be required to possess a current certificatian meeting the current standard for a pool operator or lifeguar~-?s as recommended by the National Swimming Pool Foundation, the National Recreation and Park Association, the American Red Cross, or other accredited agency recognized by the Health Director. In the event a pool operator leaves the employment of a pool owner during the pool season, the owner shall be permitted a reasonable period of time, not to exceed four (4) weeks to obtain or employ a certified operator, provided the pool had been inspected by and had received a permit from the Health Director within the immediately preceding four (4) months and that the owner notifies the Health Director within ten (10) days of the resignation of the pool operator. (f) A bound log shall be maintained by the swimming pool operator on the premises which shall contain the time and dates of the chemical test performed, results of those tests and initials of the persons who performed the necessary testing. The log shall be retained for a period of twelve (12) months. 1. The log shall include the following at the specified intervals: ~prii 9, 1~~~?~~ ~3~ accessible at all times: (1) One (1) or more light but strong poles with blunted ends not less than 12 feet in length. (2) One or core throwing buoys with sufficient attached line to reach twice the width of the pool. The line shall be of sufficient size and strength to offer an appropriate handhold and to support loads normally imposed by swimmers. (3) A first aid kit which shall be kept filled and readily accessible for emergency use. (4) On all swimming pools, the depth of the water shall be marked plainly and permanently at appropriate locations to prevent misunderstanding of the water depth. (5) Lifeguards shall maintain unobstructed views of all areas of the pool. The use of elevated lifeguard chairs are encouraged. Specific chair needs should be based on pool size, design, and occupancy, in order to maintain unobstructed view of all areas of the pool. (6) When pools are used after d~..:k, ti.e swimming pool area shall be equipped with lighting fixtures of such number and design as to light all parts of the pool, the water therein, and the entire surrounding area. Fixtures shall be maintained so as to create no hazard to the swimmers. The lighting shall be such that lifeguards can clearly see every part of the swimming pool including decks, sparing boards and other appurtenances without being blinded by glare. (7) Each public pool shall have a posted, permanent and easily read set of safety rules covering such matters as age restrictions, hours of allowed use, activity restrictions, allowance of glass containers or alcohol or drugs, and such other rules as appropriate for the safety of all pool users. (8) A lifeline shall be provided at the 3 or 5 foot break in grade between the shallow and April 9, 1 ~t~5 23S his designee shall have the right to inter any property to conduct inspections and to ensure comniiance with this ordinance. All public swimming pools in the county may commence operations each year only after being inspected by the Health Director or his designee and receiving a permit from the Director and after complying with all licensing requirements of the Commissioner of the Revenue. The Health Director is authorized to require each owner to complete and submit an annual application, all in such form as the Director shall approve. Each application shall be accompanied by a fee in the amount of Fifty Dollars ($50.00) to partially reimburse the county for the cost of this inspection. (b) When the Health Director finds that the provisions of this Article are not met or that any condition exists that endangers the life, health or safety of the users of any public swimming pool, he may order the facility closed until the condition is corrected. When the Health Director finds that any provisions of this Chapter are not met, he shall give written notice to the owner of the specific sections of this code which are being violated and afford the owner an opportunity to respond to such notice. Failure of any owner to respond to the Health Director's notice either in writing or in person, within ten calendar days, shall be considered an admission of fact as to the existence of the violations set forth in the notice of violation. Upon the occurrence of any violation of this Chapter, which does not threaten the life, health or safety of any user of the pool, the Health Director shall have the authority to develop reasonable steps for the correction of any violations in consultation with the pool ~:wner. Continued failure to comply with These regulations shall be cause for revocation of any permit or business license issued, as required in subsection (a). Any person aggrieved by the refusal of the Health Director to grant, or by the revocation or suspension of, a permit or license shall have the right to appeal therefrom to the Circuit Court of the County of Roanoke, Virginia within thirty (30) days of such refusal, revocation or suspension. (c) Any owner, agent or operator in charge of or control of any public swimming pool which is in violation of the provisions of Sections 4-4 through 4-12 shall be guilty of a Class 4 misdemeanor. Any owner, agent or operator who shall operate a public swimming pool without a license or permit shall be guilty of a Class 1 misdemeanor. Each day of operation of such pool without a valid license or permit shall constitute a separate offense. (d) The Health Director shall utilize the inspection process to develop recommendations designed to promote safety and health in swimming which are responsive to the unique needs and situations of each pool. April 9, ~3 237 TANK AND THE CONVEYANCE OF SURPLUS PROPERTY CONTAINING 5.25 ACRES TO DAVID AND CONVEANCE SHELOR WHEREAS, the County of Roanoke has constructed a radio tower on the top of Fort Lewis Mountain in the Catawba Magisterial District in order to provide effective and adequate radio transmission coverage for purposes of public safety and other essential governmental operations through the County's Enhanced 911 emergency radio system but is without a means of public or unrestricted access to this radio tower for purposes of construction, maintenance and repairs except by means of a private easement with the permission of the adjacent landowners, David and Constance Shelor; and, WHEREAS, the location of the easement is from the termination of State Route 643, Daugherty Road over and across the property of David W. Shelor and Constance R. Shelor designated as Roanoke County Tax Map Parcel #43.00-1-45 for a distance of approximately 4.3 miles to the top of Fort Lewis Mountain; and, WHEREAS, staff has negotiated the purchase of said easement from David W. and Constance~R. Shelor for the sum of $10,000.00 and the exchange of other real estate; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordin%~ace; the first rea~'.ing of this ordinance was held on March 26, 1996; and the second reading was held on April 9, 1996. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to acquire from David W. Shelor and Constance R. Shelor a perpetual, non-exclusive easement for access to a County E-911 radio tower across a parcel of real estate owned by the Shelors on Fort Lewis Mountain, shown on the Roanoke County Tax Map as parcel #43.00-1-45, for the sum of not less than $10,000.00 to be paid in equal annual payments of $5,000.00 until all issues of title are resolved and mutual conveyances are made. 2. That the County Administrator is hereby authorized to take all necessary steps and incur any necessary expenses associated with removing a cloud upon the title to a parcel containing 5.25 acres previously deeded to the Roanoke County Board of Supervisors, designated as Tax Map parcel #43.00-1-43, and to convey such parcel to David and Constance Shelor and to accept in exchange the conveyance of the site of a County water April 9„ '~~~C 239 NAYS: None ABSENT: Supervisor Nickens 4. Total Action Against Poverty Board of Directors Supervisor Eddy nominated Bob Johnson to serve another two year term which will expire May 5, 1998, with Elizabeth Stokes to serve as Supervisor Johnson's designee. IN RE: CONSENT AGENDA R-040996-5. R-040996-5 c Supervisor Minnix moved to adopt the Consent Resolution with additional raffle date included in Item 1. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens RESOLUTION 040996-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for April 9, 1996 designated as Item M - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Approval of a Raffle Permit for the Miss Virginia Pageant, Inc. 2. Confirmation of Committee Appointments to the New Century Council Vision Implementation Committees, and Roanoke Valley Regional Stormwater Management .=~p~-il 9. ~;~96 241 NOW, THEREFORE, BE 11 RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to D. KEITH COOK for thirty years of capable, loyal and dedicated service to Roanoke County and other local governments in the Commonwealth of Virginia. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Eddy• (1) He announced that there will be a hazardous waste collection at the Salem Civic Center on Earth Day, April 20. (2) He asked about the Virginia Tech farm in the Catawba Valley. Mr. Hodge advised that Supervisor Harrison has ~~aritten to the state legislators and contacted the sate officials, and that a report will be brought to the April 23, 1996 Board meeting. (3) He asked about the status of the Policy Manual. Mr. Mahoney advised that the content of the manual has been reduced and is being distributed to the department heads. Following their review, it will be brought to the Board for adoption. (4) He asked when the rollover policy would be brought to the Board. Mr. Hodge will forward a copy for discussion at the April 11, 1996 work session. Supervisor Minnix• (1) He thanked Joe Obenshain and others for their work on the swimming pool ordinance. (2) He ~prii 9, 1996 243 IN RE: REPORTS Supervisor Johnson moved to receive and file the following reports. The motion carried by a unanimous voice vote. 1. General Fund IInappropriated Balance ?. Capital Fund IInaopropriated Balance 3. Board Contingency Fund 4. Proclamations signed by the Chairman 5. Accounts Paid - March 1y96 IN RE: EBECIITIVE SESSION At 5:27 p.m., Supervisor Johnson moved to go into Executive Session following a tour of the State Forensics Lab pursuant to the Code of Virginia Section 2.1-344 A (7) legal consultation cor;cerning a potential legal matter, i.e. annexation, and expansion of the Sewage Treatment Plant. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens IN RE: TOIIR OF THE STATE FORENSICS LAB The Board members and invited guests were given a tour of the Forensics Lab from 6:00 p.m. until 7:15 p.m. IN RE: EBECIITIVE'SESSION April 9, 1996 245 On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens IN RE: ADJOURNMENT At 7:50 p.m., Supervisor Johnson declared the meeting adjourned to Thursday, April 11, 1996, at 3:00 p.m. for a budget work session. The motion carried by a unanimous voice vote. Submitted by, Mary H. Allen, CMC Clerk to the Board Approved by, Bob L. Johnson Chairman April 11, 1996 247 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 April 11, 1996 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being an adjourned meeting from April 9, 1996 for the purpose of a Budget Work Session. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:07 p.m. The rc:l call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens (arrived at 3:25 p.m.), Supervisors Lee B. Eddy Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix, MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Melinda Rector, Acting Deputy Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations, Brent Robertson, Budget Manager, Diane Hyatt, Finance Director IH RE: BIIDGET WORR SESSION . .,, April 11, 1996 249 Board. Supervisor Nickens suggested that funding be made for two resource officers in the Police Department, but that these officers use cars that are going to be replaced by newer vehicles. He felt that the resource officers should not have new vehicles when other reliable vehicles are available. Assistant County Administrator Don Myers will investigate this matter. Supervisor Minnix asked for more justification for the Sheriff's requested positions. Supervisor Johnson requested a new vehicle for Parks and Recreation. Mr. Hodge responded that he would review this request. 3. Ca ital Im rovement Pro'ects: Mr. Hodge added the Police firing range to the list of CIP projects. Mr. Myers will supply the cost figures to the Board. Supervisor Nickens expressed concern about the increase in costs ($376,000) and the County's share of those costs. The County would pay half of the costs. 4. Fund Balances: Diane Hyatt, Finance Director, reviewed the fund balances. Ms. Hyatt also passed out a replacement sheet for page 62 of the package distributed at the beginning of the work session. 1 i ~ -O~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 RE8OLUTION 051496-9.a ESTABLISHING A DEBT POLICY FOR THE COUNTY OF ROANORE WHEREAS, one of the measures of a fiscally well managed locality is the adoption of formal fiscal polices; and WHEREAS, staff is in the process of developing a series of fiscal policies, the first of which is the Debt Policy which formalizes the debt procedures that the Board has used for many years. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following Debt Policy for the County of Roanoke be, and hereby is, adopted. County of Roanoke Debt Policy I. Background A. A debt policy addresses the level of indebtedness the County of Roanoke can reasonably expect to incur without jeopardizing its existing financial position and to ensure the efficient and effective operation of the County. B. A debt policy also addresses the purposes for the types of debt that will be issued. C. The debt policy is to be used in conjunction with the Operating and Capital Improvements Budget, the Capital Improvements Program (CIP),and other financial policies. 1 II. Standards A. National Federation of Municipal Analysts B. Government Accounting Standards Board C. Government Finance Officers Association III. Planning and Performance A. The planning, issuance and review of outstanding and proposed debt issuances will ensure that compliance with the debt policy is maintained. B. The County may issue debt for the purpose of acquiring or constructing Capital Projects including buildings, machinery, equipment, furniture and fixtures. C. Debt issuances will be pooled together when feasible to minimize issuance costs. D. The County will prepare and adopt annually a five year Capital Improvements Program to identify and establish an orderly plan to meet the County's infrastructure needs with all debt-related projects and the debt service impact upon operations identified. IV. Issuance Guidelines A. The County will not use short-term borrowing to finance operating needs, except in instances as described under Revenue Anticipation Notes. B. Long-term debt will be used in compliance with all aspects of the debt policy. 2 C. The maturity of any debt will not exceed the expected useful life of the project for which the debt is issued. D. Each project proposed for financing through debt issuance will have an analysis performed for review of tax impact and future operating costs associated with the project and debt issuance. E. Net Debt as a percentage of Assessed Value will not exceed 3.0$. (Net debt is general obligation debt exclusive of debt payable from the Enterprise Fund.) F. The Net Debt per Capita will not exceed a ratio of $1,500. (Net debt is general obligation debt exclusive of debt payable from the Enterprise Fund.) G. General Obligation Debt Service as a percentage of General Governmental Expenditures will not exceed 10~. H. Debt ratios will be calculated each fiscal year in conjunction with the budget process and audit. I. At a minimum, all issuances of Debt require approval and appropriation of the proceeds by the Board of Supervisors with additional approvals, if applicable, indicated in the following types of debt. V. Bond Anticipation Notes A. The County may issue Bond Anticipation Notes (BANS) in expectation of General Obligation Bonds or Revenue Bonds when cash is required in order for the financed capital project to be initiated or continue or when 3 long-term markets do not appear appropriate on a given date, but have a clear potential for improvement within 12 months. B. The County will issue BANS for a period not to exceed two years. C. No BANS will be rolled over more than one additional two year period. VI. Revenue Anticipation Notes A. The County's Fund Balance goal of 6.25 of General Fund Revenues was designed to provide adequate cash flow to avoid the need for Revenue Anticipation Notes (RANs). B. The County may issue RANs in an extreme emergency beyond the County's control or ability to forecast when the revenue source will be received subsequent to the timing of funds needed. C. The County will issue RANs for a period not to exceed the one year period permitted under the Constitution of Virginia, Article VII Section 10. VII. General Obligation Bonds A. The Constitution of Virginia, Article VII Section 10, and the Public Finance Act provide the authority for a County to issue General Obligation (GO) Debt with no limit on the amount of GO Debt that a County may issue. B. The County may issue GO Debt for capital projects or other properly approved projects. ' 4 I C. All debt secured by the general obligation of the County must be approved by the Board of Supervisors and a public referendum, with the exception of Virginia Public School Authority (VPSA) Bonds and State Literary Fund loans which do not need approval by referendum. VIII. VPSA Bonds and State Literary Fund Loans A. School capital projects may be constructed with debt, either through VPSA Bonds or State Literary Fund Loans, and refunding bonds with preference given to accessibility and interest rates. B. Approval of the School Board is required prior to approval by the Board of Supervisors. IX. Revenue Bonds A. The County may issue Revenue bonds to fund enterprise activities, such as water and sewer utilities, or for capital projects which will generate a revenue stream. B. The bonds will include written covenants which will require that the revenue sources are sufficient to fund the debt service requirements. C. Cost of issuance, debt service reserve funds and capitalized interest may be included in the capital project costs and thus are fully eligible for reimbursement from bond proceeds. X. Capital Acquisition Notes and Leases 5 A. The County may issue short-term notes or capital leases to purchase buildings, machinery, equipment, furniture and fixtures. XI. Moral Obligation Debt A. The County may enter into leases, contracts, or other agreements with other public bodies which provide for the payment of debt when revenues of such agencies may prove insufficient to cover debt service. B. Payment of such moral obligation debt service will be done when the best interest of the County is clearly demonstrated. C. While such moral obligation support does not affect the debt limit of the County, the amount of bonds issued with the County's moral obligation should be controlled in order to limit potential demands on the County. There is no legal obligation, but the County is placing its good name and reputation on the line and there is every expectation that the County would make good any deficiencies when a default exists. XII. Disclosure and Communications A. The County will maintain good communications with bond rating agencies to inform them about the County's financial position by providing them the County's Comprehensive Annual Financial Report (CAFR) and Operating and Capital Improvements Budget. 6 B. The County will follow the National Federation of Municipal Analysts and Government Finance Officers Association policy of full continuing disclosure. C. The County will disclose the preceding ten fiscal year's debt ratios in the Comprehensive Annual Financial Report. D. The County will disclose an estimate of the subsequent five fiscal year's debt ratios in the Operating and Capital Improvements Budget with an analysis of the impact, if any, moral obligation debt would have on the debt ratios. 2. That this Policy shall be in effect for FY 1995-96, and subsequent fiscal years unless otherwise amended by the Board of Supervisors. On motion of Supervisor Nickens to approve the debt policy and adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: J'~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Brent Robertson, Budget Manager Dr. Deanna Gordon, School Superintendent Paul Mahoney, County Attorney Policy Manual 7 ACTION NO. ITEM NUMBER ~- vZ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE• May 14, 1996 AGENDA ITEM: Adoption of Debt Policy COUNTY ADMINISTRATOR'S COMMENTS: l recommend adoption of this debt policy. At the previous meeting, l suggested adding a provision for setting aside 10 % of the value of the project prior to bonding. Our financial advisor has suggested that this might be better as a guideline rather than part of the policy. lam therefore asking permission to establish a 10 % of project cost guideline which will function the same way our 6.25 % fund balance guideline does. In addition to this debt policy, we want to develop a capital improvements policy which could include this guideline. We will gather information and report back to the Board at a la ter date. SUMMARY OF INFORMATION: The Board discussed the attached debt policy at the meeting on April 23, 1996. At that time the resolution was not prepared and the Board requested the resolution be placed on the Consent Agenda for approval at this meeting. At the meeting on Apri123, 1996 there was discussion about adding language to require a ten percent down payment for any future debt that the County is considering. Our Bond Council and Financial Advisors have advised us against including this language in our debt policy. They are concerned that this language could impact our ability to borrow as much as we may need for a project, or could adversely affect us with IRS regulation, arbitrage compliance, and yield restrictions on investments of bond proceeds. They suggest a better way to handle this would be in a separate Capital Improvements Policy, that could talk about sources of funding for all Capital Projects. Several small changes have been made in the policy as a result of these discussions with Bond Council. 1. Section IV. E. and IV. F. now includes a definition of net debt. 2. Section VII. C now includes refunding bonds. 3. Section XI. A. now includes a revised definition of moral obligation debt. m:\finance\common\board\ May 10, 1996 °~ FISCAL IMPACT: While the adoption of a debt policy has no immediate fiscal impact, the policy will help the Board measure the future capital needs against a planned growth pattern. This policy will help the Board balance capital needs with fiscal resources. STAFF RECOMMENDATION: Staff recommends adopting the attached debt policy. SUBMITTED BY: .~,~.ce~x-~ Diane D. Hyatt Director of Finance APPROVED BY: Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by No Yes Abs Eddy Harrison Johnson Minnix Nickens m:\finance\common\board\ May 10, 1996 County of Roanoke Debt Policy ~ .~ I Back round g A. A debt policy addresses the level of indebtedness the County of Roanoke can reasonably expect to incur without jeopardizing its existing financial position and to ensure the efficient and effective operation of the County. B. A debt policy also addresses the purposes for the types of debt that will be issued. C. The debt policy is to be used in conjunction with the Operating and Capital Improvements Budget, the Capital Improvements Program (CIP),and other financial policies. II. Standards A. National Federation of Municipal Analysts B. Government Accounting Standards Board C. Government Finance Officers Association . III. Planning and Performance A. The planning, issuance and review of outstanding and proposed debt issuances will ensure that compliance with the debt policy is maintained. B. The County may issue debt for the purpose of acquiring or constructing Capital Projects including buildings, machinery, equipment, furniture and fixtures. C. Debt issuances will be pooled together when feasible to minimize issuance costs. D. The County will prepare and adopt annually a five year Capital Improvements Program to identify and establish an orderly plan to meet the County's infrastructure needs with all debt-related projects and the debt service impact upon operations identified. IV. Issuance Guidelines A. The County will not use short-term borrowing to finance operating needs, except in instances as described under Revenue Anticipation Notes. B. Long-term debt will be used in compliance with all aspects of the debt policy. • Ce The maturity of any debt will not exceed the expected useful life of the project for which the debt is issued. m:\finance\common\debt\policy.wpd May 9, 1996 1 D. Each project proposed for financing through debt issuance will have an analysis ~ ~ 1 _ a performed for review of tax impact and future operating costs associated with the project and debt issuance. E. Net Debt as a percentage of Assessed Value will not exceed 3.0%. (Net debt is general obligation debt exclusive of debt payable from the Enterprise Fund.) F. The Net Debt per Capita will not exceed a ratio of $1,500. (Net debt is general obligation debt exclusive of debt payable from the Enterprise Fund.) G. General Obligation Debt Service as a percentage of General Governmental Expenditures will not exceed 10%. H. Debt ratios will be calculated each fiscal year in conjunction with the budget process and audit. At a minimum, all issuances of Debt require approval and appropriation of the proceeds by the Board of Supervisors with additional approvals, if applicable, indicated in the following types of debt. V. Bond Anticipation Notes A. The County may issue Bond Anticipation Notes (BANs) in expectation of General • Obligation Bonds or Revenue Bonds when cash is required in order for the financed capital project to be initiated or continue or when long-term markets do not appear appropriate on a given date, but have a clear potential for improvement within 12 months. B. The County will issue BANS for a period not to exceed two years. C. No BANS will be rolled over more than one additional two year period. VI. Revenue Anticipation Notes A. The County's Fund Balance goal of 6.25% of General Fund Revenues was designed to provide adequate cash flow to avoid the need for Revenue Anticipation Notes (BANs). B. The County may issue BANs in an extreme emergency beyond the County's control or ability to forecast when the revenue source will be received subsequent to the timing of funds needed. C. The County will issue BANs for a period not to exceed the one year period permitted under the Constitution of Virginia, Article VII Section 10. • m:\finance\common\debt\policy.wpd May 9, 1996 2 VII. General Obligation Bonds /~/f A. The Constitution of Virginia, Article VII Section 10, and the Public Finance Act provide the authority for a County to issue General Obligation (GO) Debt with no limit on the amount of GO Debt that a County may issue. B. The County may issue GO Debt for capital projects or other properly approved projects. C. All debt secured by the general obligation of the County must be approved by the Board of Supervisors and a public referendum, with the exception of Virginia Public School Authority (VPSA) Bonds and State Literary Fund loans and refunding bonds which do not need approval by referendum. VIII. VPSA Bonds and State Literary Fund Loans A. School capital projects may be constructed with debt, either through VPSA Bonds or State Literary Fund Loans, with preference given to accessibility and interest rates. B. Approval of the School Board is required prior to approval by the Board of Supervisors. IX. Revenue Bonds A. The County may issue Revenue bonds to fund enterprise activities, such as water and sewer utilities, or for capital projects which will generate a revenue stream. B. The bonds will include written covenants which will require that the revenue sources are sufficient to fund the debt service requirements. C. Cost of issuance, debt service reserve funds and capitalized interest may be included in the capital project costs and thus are fully eligible for reimbursement from bond proceeds. X. Capital Acquisition Notes and Leases A. The County may issue short-term notes or capital leases to purchase buildings, machinery, equipment, furniture and fixtures. XI. Moral Obligation Debt A. The County may enter into leases, contracts, or other agreements with other public bodies which provide for the payment of debt when revenues of such agencies may prove insufficient to cover debt service. B. Payment of such moral obligation debt service will be done when the best interest of the County is clearly demonstrated. C. While such moral obligation support does not affect the debt limit of the County, the amount of bonds issued with the County's moral obligation should be controlled in order m:\finance\common\debt\policy.wpd May 9, 1996 3 ,~ _ a to limit potential demands on the County. There is no legal obligation, but the County is placing its good name and reputation on the line and there is every expectation that the County would make good any deficiencies when a default exists. XII. Disclosure and Communications A. The County will maintain good communications with bond rating agencies to inform them about the County's financial position by providing them the County's Comprehensive Annual Financial Report (CAFR) and Operating and Capital Improvements Budget. B. The County will follow the National Federation of Municipal Analysts and Government Finance Officers Association policy of full continuing disclosure. C. The County will disclose the preceding ten fiscal year's debt ratios in the Comprehensive Annual Financial Report. D. The County will disclose an estimate of the subsequent five fiscal year's debt ratios in the Operating and Capital Improvements Budget with an analysis of the impact, if any, moral obligation debt would have on the debt ratios. • • m:\finance\common\debt\policy.wpd May 9, 1996 4 .•1 ' / /-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 14, 1996 RESOLUTION ESTABLISHING A DEBT POLICY FOR THE COUNTY OF ROANOKE WHEREAS, one of the measures of a fiscally well managed locality is the adoption of formal fiscal polices; and WHEREAS, staff is in the process of developing a series of fiscal policies, the first of which is the Debt Policy which formalizes the debt procedures that the Board has used for many years. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following Debt Policy for the County of Roanoke be, and hereby is, adopted. County of Roanoke Debt Policy I. Background A. A debt policy addresses the level of indebtedness the County of Roanoke can reasonably expect to incur without jeopardizing its existing financial position and to ensure the efficient and effective operation of the County. B. A debt policy also addresses the purposes for the types of debt that will be issued. 1 C. The debt policy is to be used in conjunction with the ~,/ ` Y ~.._ Operating and Capital Improvements Budget, the Capital Improvements Program (CIP),and other financial policies. II. Standards A. National Federation of Municipal Analysts B. Government Accounting Standards Board C. Government Finance Officers Association III. Planning and Performance A. The planning, issuance and review of outstanding and proposed debt issuances will ensure that compliance with the • debt policy is maintained. B. The County may issue debt for the purpose of acquiring or constructing Capital Projects including buildings, machinery, equipment, furniture and fixtures. C. Debt issuances will be pooled together when feasible to minimize issuance costs. D. The County will prepare and adopt annually a five year Capital Improvements Program to identify and establish an orderly plan to meet the County's infrastructure needs with all debt-related projects and the debt service impact upon operations identified. • Iv. Issuance Guidelines 2 A. The County will not use short-term borrowing to finance ~i~ operating needs, except in instances as described under Revenue Anticipation Notes. B. Long-term debt will be used in compliance with all aspects of the debt policy. C. The maturity of any debt will not exceed the expected useful life of the project for which the debt is issued. D. Each project proposed for financing through debt issuance will have an analysis performed for review of tax impact and future operating costs associated with the project and debt issuance. E. Net Debt as a percentage of Assessed Value will not exceed 3.0%. (Net debt is general obligation debt exclusive of debt payable from the Enterprise Fund.) F. The Net Debt per Capita will not exceed a ratio of $1,500. (Net debt is general obligation debt exclusive of debt payable from the Enterprise Fund.) G. General Obligation Debt Service as a percentage of General Governmental Expenditures will not exceed 100. H. Debt ratios will be calculated each fiscal year in conjunction with the budget process and audit. I. At a minimum, all issuances of Debt require approval and appropriation of the proceeds by the Board of Supervisors 3 with additional a royals if a licable in i pp pp d sated in the following types of debt. V. Bond Anticipation Notes A. The County may issue Bond Anticipation Notes (BANS) in expectation of General Obligation Bonds or Revenue Bonds when cash is required in order for the financed capital project to be initiated or continue or when long-term markets do not appear appropriate on a given date, but have a clear potential for improvement within 12 months. B. The County will issue BANs for a period not to exceed two years. C. No BANs will be rolled over more than one additional two year period. VI. Revenue Anticipation Notes A. The County's Fund Balance goal of 6.25% of General Fund Revenues was designed to provide adequate cash flow to avoid the need for Revenue Anticipation Notes (RANs). B. The County may issue RANs in an extreme emergency beyond the County's control or ability to forecast when the revenue source will be received subsequent to the timing of funds needed. C. The County will issue RANs for a period not to exceed the one year period permitted under the Constitution of • Vir inia Article VII Section 10. g , 4 VII. General Obligation Bonds ~~ _ A. The Constitution of Virginia, Article VII Section 10, and the Public Finance Act provide the authority for a County to issue General Obligation (GO) Debt with no limit on the amount of GO Debt that a County may issue. B. The County may issue GO Debt for capital projects or other properly approved projects. C. All debt secured by the general obligation of the County must be approved by the Board of Supervisors and a public referendum, with the exception of Virginia Public School Authority (VPSA) Bonds and State Literary Fund loans which do not need approval by referendum. VIII. VPSA Bonds and State Literary Fund Loans A. School capital projects may be constructed with debt, either through VPSA Bonds or State Literary Fund Loans, and refunding bonds with preference given to accessibility and interest rates. B. Approval of the School Board is required prior to approval by the Board of Supervisors. IX. Revenue Bonds A. The County may issue Revenue bonds to fund enterprise activities, such as water and sewer utilities, or for capital projects which will generate a revenue stream. 5 ,, ` • ~i B. The bonds will include written covenants which will require that the revenue sources are sufficient to fund the debt service requirements. C. Cost of issuance, debt service reserve funds and capitalized interest may be included in the capital project costs and thus are fully eligible for reimbursement from bond proceeds. A. The County may issue short-term notes or capital leases to purchase buildings, machinery, equipment, furniture and fixtures. • A. The County may enter into leases, contracts, or other agreements with other public bodies which provide for the payment of debt when revenues of such agencies may prove insufficient to cover debt service. B. Payment of such moral obligation debt service will be done when the best interest of the County is clearly demonstrated. C. While such moral obligation support does not affect the debt limit of the County, the amount of bonds issued with the County's moral obligation should be controlled in order to X. Capital Acquisition Notes and Leases XI. Moral Obligation Debt limit potential demands on the County. There is no legal obligation, but the County is placing its good name and 6 +. ~ /l--p~ reputation on the line and there is every expectation that • the County would make good any deficiencies when a default exists. XII. Disclosure and Communications A. The County will maintain good communications with bond rating agencies to inform them about the County's financial position by providing them the County's Comprehensive Annual Financial Report (CAFR) and Operating and Capital Improvements Budget. • B. The County will follow the National Federation of Municipal Analysts and Government Finance Officers Association policy of full continuing disclosure. C. The County will disclose the preceding ten fiscal year's debt ratios in the Comprehensive Annual Financial Report. D. The County will disclose an estimate of the subsequent five fiscal year's debt ratios in the Operating and Capital Improvements Budget with an analysis of the impact, if any, moral obligation debt would have on the debt ratios. 2. That this Policy shall be in effect for FY 1995-96, and subsequent fiscal years unless otherwise amended by the Board of Supervisors, 7 Y } r A-051496-9.b ACTION NO. ITEM NUMBER `" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE' AGENDA ITEM' May 14, 1996 Confirmation of Committee Appointment to the Blue Ridge Community Services Board of Directors COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Blue Ridge Community Services Board of Directors The Blue Ridge Community Services Board of Directors has recommended the Reverend William L. Lee to serve as an at-large member of the Board of Directors for a three-year term which will expire December 31, 1998. The Bylaws of the Board require that members at-large must be ratified by the governing bodies of the five participating localities. RECOMMENDATION' It is recommended that this appointment be confirmed by the Board of Supervisors. Respectfully submitted, ~" ~' Mary H. Allen, CMC Clerk to the Board Approved by, ~~ Elmer C. Hodge County Administrator --------- ------------------------- ACTION ---------------------- -------- VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Blue Ridge Community Services Board of Directors ,~ Onzlee Ware aw~e~ Pamela K. Cox vice cneim~en Blue Ridge Community John M. Hudgins, Jr. r~eesurer Susan J. Gloater secrerey Services ~°~~°~ Fred P. Roessel, Jr., Ph.D. ,.,~~, :, ~-3 ~` ~~ ~ April 26, 1996 Mr. Bob L. Johnson, Chairman Roanoke County Board of Supervisors 5204 Bernard Drive, SW Roanoke, VA 24018 Dear Mr. Johnson: At the April 25, 1996, Board of Directors meeting a resolution was passed to recommend Rev. William L. Lee, 4139 Appleton Avenue, NW, Roanoke, as an at-large member of the Board of Directors. The term of appointment would be through December 31, 1998. The bylaws of the Board require that members at-large be recommended by the Board to the five participating localities. All five local governments must ratify the appointment. Your attention to this matter will be very much appreciated. Sincerely, Z~ ,~i/ "'`'`~~~ Fred P. Roessel, fir., Ph. D. Executive Director FPRjr:cd C: Elmer Hodge John Chambliss Mary Allen Rev. William L. Lee Onzlee Ware Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4026 (540) 345-9841 Fax; (540) 342-3855 TDD: (540) 345-0690 Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke A-051496-9.c ACTION NO. ITEM NUMBER ~ ' 1"~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: Request for Approval of a Raffle Permit from the Fraternal Order of Eagles, Big Lick Aerie, for Calendar Year 1996, effective through June 30, 1996 COUNTY ADMINISTRATOR'S COMMENTS: SUNIIKARY OF INFORMATION: The Fraternal Order of Eagles, Big Lick Aerie, has requested a permit to hold raffles using prepackaged pull-tab devices in Roanoke County for calendar year, 1996. According to the Roanoke County Code, pull tab devices are included under the raffle definition and may be sold (1) only upon the premises owned or exclusively leased by the organization; and (2) at such times as the organization is not open to the public but only to its members and guests. The application has been reviewed with the Commissioner of Revenue and he recommends that it be approved. The application is on file in the Clerk's Office. The organization has paid the $25.00 fee. The Fraternal Order of Eagles, Big Lick Aerie has been advised that this raffle permit will be effective only through June 30, 1996, since the General Assembly repealed legislation effective July 1, 1996, which granted authority for the County's current ordinance regulating bingo and raffles. STAFF RECOMMENDATION: It is recommended that the application for a Raffle Permit from the Fraternal Order of Eagles, Big Lick Aerie, be approved, effective from May 14, 1996 through June 30, 1996. SUBMITTED BY: APPROVED BY: ~~ Mary H. Allen Elmer C. odge Clerk to the Board County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by Bob L. Johnson VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Bingo/Raffle Permit § 4-86 ROANOKE COUNTY CODE /~ (2) An organization operated exclusively for religious, charitable, community or educa- tional purposes; an association of war veterans or auxiliary units thereof organized in the United States; or a fraternal association operating under the lodge system. Raffle means a lottery in which the prize is won by a random drawing of the name or prearranged number of one or more persons purchasing chances. However, nothing in this article shall prohibit an organization from using the State Lottery Department's Pick-3 number as the basis for determining the winner of a lottery. For purposes of this definition, "raffle" shall include determining the winner of a lottery by use of prepackaged pull-tab devices which are devices made completely of paper or paper products with concealed numbers or symbols that must be exposed by the player to determine wins or losses and may include the use of a seal which conceals a number or symbol that has been designated in advance as a prize winner including but not limited to pull-tab devices commonly known as tip boards or seal cards. (Ord. No. 2816, § 4-14, 3-24-81; Ord. No. 92292-8.b, § 1, 9-22-92; Ord. No. 82493-11, § 1, 8-24-93) State law reference-Similar provisions, Code of Virginia, § 18.2-340.1. Sec. 4-87. Violations of article. (a) Any person violating the provisions of this article shall be guilty of a Class 1 misde- meanor. (b) In the event that an organization violates the provisions of this article, the county attorney may, in addition to the penalty provided for such violation, apply to the circuit court for an injunction restraining the continued operation of bingo games or raffles or any aspect thereof. (Ord. No. 2816, §§ 4-15, 4-20, 3-24-81) Cross reference-Penalty for Class 1 misdemeanor, § 1-10. State law reference-Similar provisions, Code of Virginia, §§ 18.2-3 xt1.10, 18.2-340.11. Sec. 4-88. Right of entry to enforce article The commissioner of revenue shall have the authority to go upon the premises on which any organization is conducting a bingo game for the purpose of carrying out the duties imposed by this article. The application for the bingo permit under this article shall constitute per- mission from, and authority granted by, such organization to any law-enforcement officer, the commissioner of revenue or any official designated by the board of supervisors to enter upon such premises. (Ord. No. 2816, § 4-18, 3-24-Si) State law reference-Similar provisions, Code of Virginia, § 18.2-340.6(C). Sec. 4.89. General authority to conduct or operate. Bingo games and raffles may be conducted or operated in the county only by an organi- zation which complies with all of the provisions of this article. Any bingo game or raffle not explicitly authorized by this article is prohibited. (Ord. No. 2816, § 4-15, 3-24-81) State law reference-Similar provisions, Code of Virginia, § 18.2-340.14. Supp. No. 2 174 -y § 4-113 ROANOIiE COUNTY CODE (6) No organization shall be issued airy permit under this article unless at Least fifty (50) percent of its membership are : esideiits o: ;his commonwealth. and any organization applying for any permit shall furnish a complete list of its current membership in order to permit the board of supervisors to ascertain the percentage of Virginia res- idents. The board hereby delegates to the commissioner of the revenue the authority to waive the requirement to furnish its membership list in those circumstances where there appears substantial certainty the organization would meet this fifty (50) percent test. (Ord. No. 2816, § 4-15, 3-24-81; Ord. No. 92292-8.b, § 1, 9-22-92; Ord. No. 82493-11, § 1, 8-24-93) State law reference-Similar provisions, Code of Virginia, § 18.2-340.3(1)-(5). Sec. 4.114. Investigation prerequisite to issuance. A permit required by this division shall be granted only after a reasonable investigation has been conducted by the board of supervisors or its designated official. (Ord. No. 2816, §4-15, 3-24-81) State law reference-Similar provisions, Code of Virginia, § 18.2-340.2. Sec. 4.115. Application to be acted upon within sixty days. All applications for a permit under this division shall be acted upon by the board of supervisors within sixty (60) days from the filing thereof. (Ord. No. 2816, § 4-15, 3-24-81) State law reference-Similar provisions, Code of Virginia, § 18.2-340.3(C). Sec. 4-116. Issuance. Upon compliance by the applicant with the provisions of this article, and at the discretion of the board of supervisors, the permit required by this division may be issued. State law reference-Similar provisions, Code of Virginia, § 18.2-340.3(D). Sec. 4.117. Valid only in county and at designated locations; exception. A permit issued under this division shall be valid only in this county and only in such locations as are designated in the permit application. However, an organization which has obtained a permit to conduct a raffle may sell such raffle tickets both in and out of the county and may conduct its drawing either in the jurisdiction in which a majority of the tickets were sold or in the jurisdiction issuing the permit, except that pull-tab devices as defined in section 4-86 used as part of a raffle may be sold only upon the premises owned or exclusively leased by such organization and at such times as it is not opened to the public, except to members and their guests. (Ord. No. 2816, § 4-15, 3-24-81; Ord. No. 92292-8.b, § 1, 9-22-92; Ord. No. 82493-11, § 1, 8-24-93) State law reference-Similar provisions, Code of Virginia, § 18.2-340.3(2). Supp. No. 2 182 RAFFLE PERMPT APPL[CATION m _ y Application is hereby made for a raffle game permit. This application is made subject to all County and State laws, rules, ordinances, and regulations now in force, or that may be enacted hereafter and which are hereby agreed to by the undersigned applicant and officers of the organization and which shall be deemed a condition under which this permit is issued. Raffle games are strictly regulated by Title 18.2-340.1 et. sect. of the criminal statutes of the Virginia Code, and by Section 4-86 g~: sec~• of the Roanoke County Code. These laws authorize the County Board of Supervisors to conduct a reasonable investigation prior to granting a raffle permit. Tho Hoard has sixty days from tho filing of an application to grant or deny th• pormit. The Board may deny, suspend, or revoke the permit of any organization found not to be in strict compliance with county and state law. Name of organisation l ~~~?'~'n,'}~~ r~~',1~~3z, ~ ~{~' t ~4 cS Mailing Address ,55;1 LL:~.,~/~,~,r1~~-,`~~ ~j r~/~~ City, State, Zip Code ~ 4 A:~~ 1<C L'/1 ~ ~c-1C!'.Z When ass the organisation founded? f ~'y~ Purpose and Type of Organisation ~1~;~`? ~~~'-; J - ~r~f~-~~ Has the organisation been in existenao in Roanoke County for five continuous years? x88 NO~~ ~ ~,,, R owr~ 5 Kc C . ~ ~ ~~ ° ~ +") {vl a~ ~ -~-v ~ o ~ ~1 Is the organisation non-profit? YEB~~ NO Is the organises ion exempt under 5501(x)(3) of the Internal Revenue Code? YEB~ NO Attach copy of IRS Tax Exemption Letter. (If applioable) Does your organisation understana that any organisation found in violation of the county Hinqo and Raffle Ordinance or Beation 18.2- 340.10 et. se of the Code of Virginia authorising this permit is subject to having suah permit revoked and any person, shareholder, agent, member or employee of suah organisation Who violates the above referenced Codes may be guilty of a felony? ~~=~ Does your organisation understand that it must ma~,intain and file complete records of receipts sad disbursements pertaining to Raffle games and that suah reoords 'are subject to audit by the Commissioner of the Revenue? ~Ir~'~ COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 COMIVIISSIONER OF 1'HE REVENUE ROANOKE, VA 2401$ T • Does your organi$ation understand that it is a violation of law to . enter into a contract with~aay•porson or firm, association, organi$ation (other than another qualified organi$ation pursuant to . S 1s.2-340.13 of the code of Virginia), partnership, or corporation of any alassifiastion whatsoever, for the purpose of organising, managing, or aonduatiaq Raffles ? tiFS r ~ -- '~-~ DESCRIBE THE ARTICLES TO HE RAFFLED, vALOS OF SUCH ARTICLES: Article Description Fair Market value `) DATE OF RAFFLE ~ 1 f ~1.~ r~,~~~- S,t'7" ~? c.' ~ .(~~r~ ~ If this application is for an AIdIdUAL RAFFLE PERMIT, list below all dates raffles Mill b• held. 8poaifia location where Raffle drawing is to bo conducted? _~~~ ~ (fir°; )~JAM~a,~ NOTE: Th s perm t shall y for he above looat on. Any organi$ation holding a permit to oonduat bingo games or raffles shall use twelve and ono-half poroant (12.50 of its gross receipts from all bingo games or ratflos for those lawful religious, charitable, community or oduoatioaal purposes for which the organisatioa is specifioally ohartor~d or orgaaissd. (County Code $4-101) State specifically how the proceeds from Raffle(s) will be used. List in detail the planned or intended use of the proceeds. Use estimated amounts if necessary. a~ ~: ~QP ~~ ~ j-lr-° ~ ~~s~~ n~~~~~ / ~ ~4U ~~/ c~ ~~ ~ ~,~~~ r'1 ~~' s~~c~i.~ c_ ~l! J 1 y"7, COUNTY OF ROANOKE, VIItGINIA P.O. BOX 20409 CONIlVIISSIONER OF TIC REVENUE ROANOKE, VA 24018 a ' Officers of the Organi$ation: • ~ .., ~/ President: ~,~u.-y~(~~ Ili- t1 ~'.iC Phone: ~5`~~s-l~ S J I Address: `~~ 5! (~`~?~"~~')'~ i~,~ ~J~ /y~G - ~. ~/J~ ~y0> Vice President: ) flYY1C ~ l~,0~h'C~`~TS Phone: S~1C~ - ~~';~~ Address: +~1~• %~ c ~ c, Secretary : ~„~~ r ; ~ ~ ~ ~ ~, Phone : •~~G, - ~~ ~~ Address: .SC-~ i~"1 ~r-,r ~Vt~iJJZ. ~~~5 ~~~~-P~J, ~~ • ~ ~~~5 Treasurer : ~lrijrn~ -5~~ l~ ~~ S Phone : 9 ~~ ~S7s Address: ~(~ y ,~ ~'c /~ 1y~~.,y~ ~Sc~ „~7~'t -- ~ i~0 u'TUi /1 ~'. G~~ . ~? ~//7 :S ~;~ J ~ ~ f,~' S Member authorised to be responsible for-Rai-l-la operations: Name : ~~~u JA R.~) , ~~2~'rti Pz ~ Z Home Address ~~GS~ ~-~}-~=~, F~ i,~7 , ~~ . JlI ,~ Phone t5'~; '~ - f 2 .~ ~ Bus Phone S'~y» Member responsible for filing finaaafal report required by the code if your organisatiDon ceases to mist: Name : ~AY~`1 ~ .~ ~u ~ ~-~' Home Address SC~3~ ~r'~~rvU,q 2 y~/S Phone ~3~C- - ;~?~ ~ / Bus Phone ~Sr~ir~ ~ Does your organisation understand that it ails be required to furnish a complete list of its membership upon the request of the Commissioner of the Revenue? ~-~ ~; ~- Haa your organisation attached a check for the annual permit fee in the amount of $25.00 payable to the County of Roanoke?~l~ IF ALL QUEBTIONB HAVE HEEN ANBWERED~ PROCEED TO NOTARIZATION. COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 CONIlVIISSIONER OF THE REVENUE ROANOKE, VA 24018 3 .~ NOTARIZATION THE FOLLOWING OATH MUBT H8 TAKEN HY ALL APPLICANTS: ~ rl--. I hereby shear or affirm under the penalties of perjury as set forth in si8.2-434 of the Cod• of virginia, that all of the above statements ars tru• to the best of sy knoMledge, intormation, and beliefs. All questions have been aasMered. I further shear that I have read and understand the attached copies of esa. 18.2-340.1 ~L sec. of the Cod• of virginia and eeation 4-s6 ~ sect. of the Roanoke County Code. signed by Name Bubsaribed and County Home Addreea _~ay of ~19~ in the virginia. My commission expires: 19~ NOT VALID UNLE88 COONTERBIGNED The above application, having been found in due form, is approved and issued to the applicant to have effect until December 31st of this calendar year. _ _ C^ ~ ~ ~ Date mm ss er o e Revenue The above application is not approved. Date Comm ss oner of the Revenue COUNTY OF ROANOKE, VIRGINIA P.O. BOX 20409 COMIVIISSIONER OF TIC REVEINUE ROANOKE, VA 24018 Title before me, this 4 A-051496-9.d ACTION NUMBER ITEM NUMBER r~~ ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: May 14, 1996 AGENDA ITEM: Acceptance of a grant by the Roanoke County Transportation Safety Committee for roadway signs. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND' The Roanoke County Transportation Safety Committee applied for a grant to purchase roadway signs which encourage voluntary safety compliance (Wipers On - Headlights On). The grant has been approved by the Department of Motor Vehicles (DMV) in the amount of $300.00. FISCAL IMPACT' There is no fiscal impact for Roanoke County. STAFF RECOMMENDATION: The Staff recommends acceptance of the grant from the Department of Motor Vehicles. t x Respectfully submitted, i ohn H. Cease Chief of Police "' Approved by, Mr. Elmer C. Hodge County Administrator ------------ ------------------------------- ACTION ------------- -------- VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File John H. Cease, Chief of Police cc: File Chief Cease ` +. .~ A-051496-9.e ACTION # ITEM NUMBER /I~t 1"(~ MEETING DATE: May 14, 1996 AGENDA ITEM: Request for Appropriation to the School Grant Fund COUNTY ADMINISTRATOR'S COMMENTS: ~~~~~ BACKGROUND: The Roanoke County School Board has received $720.00 from the Virginia Department of Education for automotive service excellence (ASE) certification. Grant funds will be applied to the automotive department at Arnold R. Burton Technology Center. Provisions and implementation of the ASE program certification will be covered at the instructor training workshop to be held at Arnold R. Burton on May 23, 1996. The grant award is for the period of March 15, 1996 - June 30, 1998. Funding in the amount of $720 will be received in each of the fiscal years 1995-96, 1996-97, and 1997-98. This amount will be included in the 1996-97 and 1997-98 school grant budgets. FISCAL IMPACT:- None. No local matching required. STAFF RECOMMENDATION: Staff recommends appropriation of $720.00 to the 1995-96 School Grant Fund. J \ 6 arland J. i Director Elmer C. Hodge Pupil Personnel Services County Administrator Adult Education Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Motion by Bob L. Johnson VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, Superintendent, Roanoke County Schools r. ~' ..~ M ' ~L/ FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON APRIL 25, 1996 IN THE CAFETERIA AT HIDDEN VALLEY JUNIOR HIGH SCHOOL, ROANOKE, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO THE SCHOOL GRANT FUND WHEREAS, the Virginia Department of Education has awarded the County School Board of Roanoke County an annual vocational grant of $720 for the Fiscal Years 1995-96, 1996-97, and 1997-98 for automotive service excellence certification; BE IT RESOLVED that said school board requests an appropriation of $720 to the School Grant Fund for the 1995-96 fiscal year and that provision be made in the School Grant Fund budget for the 1996-97 and 1997-98 fiscal years in the amount of $720. Adopted on motion of Thomas A. Leggette and duly seconded, and on the following recorded vote: AYES: William A. Irvin, III, Thomas A. Leggette, Marion G. Roark, Michael W. Stovall, Jerry L. Canada NAYS: None TESTE: '_ ~,•.-~-~ L Clerk c: Mrs. Diane Hyatt Mrs. Penny Hodge A-051496-9.f ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: Request of Fifth Planning District Commission to Appoint Roanoke County Members to the Metropolitan Planning Organization (MPO) COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• Historically, the Executive Committee of the Fifth PDC has been comprised of two representatives from each of the PDC's member localities. Lee Eddy and Spike Harrison are the current Roanoke County appointees to the Executive Committee. Membership on the Executive Committee has also conferred membership on the Roanoke Valley MPO. Recent PDC and MPO charter changes, approved by all of the participating member localities, necessitate that Roanoke County make distinct appointments to the MPO. Although our current members can remain appointees to both bodies, a separate MPO membership appointment is required. Appointments to the MPO will be for a three year term beginning July 1, 1996. At least one appointee must be a member of the Board of Supervisors. STAFF RECOMMENDATION: Staff recommends as follows: 1. That current Executive Committee and MPO appointees Lee Eddy and Spike Harrison be reaffirmed and appointed as members of the Roanoke Valley MPO. Appointment will be for a three year term beginning July 1, 1996. 2 Respectfully Submitted, ~~ ;/ l Terrance L. Harr' gton, AICP Director of Planning and Zoning Approved, E/~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Terrance L. Harrington, Director, Planning & Zoning Fifth Planning District Commission File Roanoke Valley MPO File "~" GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Beginning Balance at July 1, 1995 (audited) Addition from 1995-96 Budget Sept 12, 1995 Donation to IDA - Rusco Feb 13, 1995 Va Western Community College -site improvements Feb 21, 1996 R. R. Donnelley & Sons April 11,1996 Match for Sewer -West Main Street Balance at May 14, 1996 Designated for work done to date on Cave Spring Jr if Literary Loan is not accepted $6,994,906 8.09% 10,558 - - (127,500) (66,379) (2,500,000) (120,480) $4,191,105 4.85% 3,824,105 4.42% ', (367,000) 'Changes below this line are for information and planning purposes only. i These amounts have not been appropriated to fund balance at this time. The increase in projected 1995-96 revenues is based on the most recent estimate of the year in process, and could be adjusted up or down as the year progresses. These funds are not available to be appropriated to other projects at this time. Balance from above $3,824,105 Recommended increase in 1995-96 budgeted revenues based upon 9 month review 3,235,227 Potential Liability (1,200,000) __ _$5,859,332 6.78% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1995-96 General Fund Revenues $86,464,490 6.25% of General Fund Revenues $5,404,031 Respectfully Submitted, • Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Gen95 . WK4 CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA ~ Amount I _ __ Beginning Balance at July 1, 1995 (audited) $405,409.00 ~ !, ,July 17, 1995 Payment on sale of old School Administration Building 399,984.00 ~, i Aug 18, 1995 Sale of land adjacent to Kessler Mill Road to VDOT 1,020.00 ~ li it '~ I J Balance at May 14, 1996 $806,413.00 I'~, Receivable from the City of Salem July 1, 1996 from the sale of the old School Administration Building 200,000.00 i - $1~006,413.00 '. Respectfully Submitted, ~~~ ~ ~~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap95.WK4 ~~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount I~~~ j July 27, 1995 Sept 26, 1995 Nov 21, 1995 ,Dec 12, 1995 ;Dec 12, 1995 Dec 12, 1995 Feb 13, 1996 EFeb 13, 1996 Feb 13, 1996 ,April 23, 1996 Beginning Balance at July 1, 1995 (Unaudited) From 1995-96 Original Budget Survey ofNeeds -Four Year University Red Line Service - CORTRAN County share of Cox Cable Audit Expenses related to Comprehensive Plan update Sister City program VML / VACO APCO Steering Committee Special election on bond referendum Special election for Republican primary Survey of East County citizens Annual Citizen Satisfaction Survey Balance at May 14, 1996 $1,773.00 100,000.00 (2,500.00), (6,023.OOy (1,700.00)I (29,166.00 (1,000.00 (4,000.00) (20,280.00 (20,280.00 (7,500.00) (7,500.00) $.1,824.00 Respectfully Submitted, ', ~~~~ II C~,c,~~ ~ . I Diane D. Hyatt Director of Finance _. __ _ __ ' M:\Finance\Common\Board\Board95. WK4 ACTION NO. j,,~ ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of April 30, 1996. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: CRAIGIE 1,989,318.89 SCOTT & STRINGFELLOW 1,993,644.44 SIGNET 2,571,669.91 WHEAT 1ST 4,068,261.11 10,622,894.35 CERTIFICATE OF DEPOSITS: SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 100,000.00 COMMERICAL PAPER: NATIONS 995,916.67 PAI N E-WEB B ER 2,001,296.00 WHEAT ~ ST 497,833.33 3,495,046.00 FEDERAL CREDIT: PRUDENTIAL 991,383.33 991,383.33 LOCAL GOVT INVESTMENT POOL: GENERAL FUND 10,045,364.18 RESOURCE AUTHORITY 1,525,242.19 11,570,606.37 REPURCHASE AGREEMENT: CENTRAL FIDELITY 1,000,000.00 FIRST VIRGINIA 3,608,000.00 4,608,000.00 INVESTMENT: COMMONWEALTH (RES. AUTH.) 5,179,456.59 5,179,456.59 TOTAL 36,567,386.64 STAFF R CO ENDATION: e ly b App o by: Alf d C. derson Elmer C. Hodge C unty Treasurer County Administrator ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To () VOTE No Yes Abs Eddy Harrison _ _ _ Johnson _ _ _ Minnix _ _ _ Nickens ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: Roanoke County's Revenue Sharing allocation for FY 1996-1997. COUNTY ADMINISTRATOR'S COMMENTS: ~~'i~ *~ BACKGROUND VDOT annually provides counties the opportunity to receive State matching funds for the construction, maintenance, and improvement to primary and secondary roads in the State's highway system. The Commonwealth of Virginia provides $10,000,000 for the matching program and limits participating counties to $500,000 each. However, if more or fewer than 20 counties participate, our share of money will be reduced/increased proportionately. SUMMARY OF INFORMATION This year our State's matching funds have been reduced to $358,910.00, a reduction of $141,090.00. The State has asked we submit a revised list to the Secondary Roads division by May 27, 1996. As noted, at the public hearing in February, staff removed projects at the end of the priority list and continued forward until the State's match was achieved (enclosure 1) The reduction eliminated projects 5078-5086 and reduced project 5077 by half (enclosure 2). There is a possibility, Roanoke County will receive supplemental funds later this year to help fund the project (s ) we have reduced and dropped (5077-5086). When and if supplemental funds become available, staff will fund as many of the projects beginning at 5077 as possible. If not, these projects will be a high priority next year. 1 ~~ B ITTED BY: APPROVED BY: Arnold Covey, ec or Elmer C. Hodge of Engineering & Inspections County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred To Eddy Harrison Johnson Minnix Nickens pc: Virginia Department of Transportation 2 -. ~ ~ ~--~ M M 0o Q W r" ~ H O ~ Q v, '-' wQ O ~ ~ ~ W A.. Q w Q H v" W O Oz~ W W Q zoo (~ ~ L~ v1 ~ W w Q W ~ o 0 W ~ ~ ~ ~ r ~ U Q ~ ~ _ Q W F W ~ z a~ 0 0 0 0 0 0 0 0 0 0 a~ z~ z z z z z z z z z z ^,1, P7 ~:. 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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: Progress Report on the Comprehensive Plan COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In December, 1995, the Board approved funding to begin the preparation of a new Comprehensive Plan. Beginning with this report, the staff will provide the Board with a monthly report of the tasks undertaken and the objectives anticipated over the next 30 days in a brief "bullet" format, as shown below: • The final summary pamphlet for Vision 2010 has been prepared and sent to the printers. It will be available for general distribution by the end of May. • The Department has hired a new Planner to work exclusively on long range planning projects. Mr. Gary Mitchell started April 1, 1996. Prior to coming to Roanoke County he was the Director of Planning for Warren County, Virginia and previously the Planner for the Town of Farmington, New York. Mr. Mitchell is originally from the Richmond area and has a Masters in Urban and Regional Planning from Virginia Commonwealth University. • The staff has requested names from the Board for a citizens advisory committee. The intent is for each of the 12 planning areas to be represented by two citizens, one a resident and the other a businessperson. Names have been received from three of the five board members. • The Planning Commission has spent the last two work sessions establishing their goals and objectives in preparing a new comprehensive plan and discussing the role and responsibilities of the various parties involved. • As part of their discussions, the Planning Commission has asked staff to prepare a quarterly (or bi-monthly newsletter as a means of keeping all interested citizens and other parties informed on the activities and status of the new comprehensive plan. .. / "" ~j 2 • As part of the regular budget process, the additional resources needed to complete the Comprehensive Plan have been requested in the FY 96-97 budget. This consists of an additional $40,000 in operating funds along with $42,208 for an additional Planner. • With the new Planner on board, the staff has started preparing a general demographic analysis of the County to identify the trends that will be impacting the County in the future. • Prepared a draft outline of the Comprehensive Plan documents (attached) which will be reviewed by the Planning Commission at their meeting on May 21. It is anticipated that the following tasks will be completed within the next 30 days: • The Vision 2010 pamphlet will be delivered and mailed to all participants of the Vision process. • The first issue of the newsletter will be completed and ready for mailing. • Complete preparation of the first draft of the Demographic Analysis. finalized. • The planning Commission will have approved a draft outline for the Plan document. • Membership in the Citizens Advisory Committee will be If you would like additional information on any of the above activities, please contact Jon Hartley or Gary Mitchell at the Department of Planning and Zoning at (540) 772-2068. Respectfully Submitted, ,~ Terry' Harr ' ngtor~,/AICP Director of Planning and Zoning Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Approved, Elmer C. Hodge County Administrator Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens Comprehensive Plan -Proposed Outline -Revised 5-2-96 • Executive Summary - (Listing of all Goals and Objectives) -John from Visioning Process • History, Regional Setting, and Past Planning Efforts I. Regional Setting 8~ History (prepared, maybe, by Deedie Kagey) A. Introduction B. Regional Setting C. History D. Summary II. Planning History (prepared, maybe, by Gubala or other person) A. Introduction B. Purpose and Legal Basis for Comprehensive Planning C. Past Comprehensive Planning Efforts E. Summary III Process for Plan Development A. Visioning Process including overriding themes) B. Citizen Participation IV Roanoke County Community Planning Areas • Demographic Trends I. Introduction A. Population 1. Historical Trends 2. State, Regional, and Local Trends 3. Migration Factors 4. Family/Household Characteristics and Comparisons 5. Age of Population -Population Pyramids 6. Elderly Population 7. Population Distribution 8. Future Trends B. Housing 1 c~ • Resource Management I. Environmental Quality, Natural Resources 8~ Open Space A. Introduction B. Technical Analysis (TC has information on this) 1. Geology/Topography 2. Soils -Prime Agricultural Soils 3. Groundwater 4. Surface Water 5. Floodplains 6. Forest Resources 7. Wetlands 8. Steep Slopes C. Scenic Attributes -Views and Vistas (Janet: Parkway, Limits or boundaries -how high can development occur`?) D. Open Space Preservation (Rural character, area, agric. preservation) E. Issues F. Goals & Objectives G. Implementation Strategies H. Summary II. Historic and Cultural Preservation A. Introduction B. Issues C. Goals & Objectives D. Implementation Strategies E. Summary 3 / .." • Community Facilities I. Introduction II. Existing Policy Guidelines III. Review of Existing Facilities IV. Water >~ Sewer Provisions A. Background Information B. Issues V. Stormwater Management A. Background Information B. Issues VI. Administrative Services/Space A. Background Information B. Issues VII. Fire 8~ Rescue A. Background Information B. Issues VIII. Libraries A. Background Information B. Issues IX. Parks and Recreation A. Background Information B. Issues X. Public Safety A. Background Information B. Issues XII. Schools and Educational Resources A. Background Information B. Issues X111. Solid Waste Disposal -Regional Authority A. Background Information B. Issues XIV. Goals 8~ Objectives XV. Implementation Strategies XVI. Summary 5 ~. III. Urban Residential Areas A. Introduction B. Assessment of Key Issues and Trends 1. Housing Trends and Affordability 2. Neighborhood Revitalization 3. Housing Density and Land availability 4. Infill development 5. Additionallssues C. Neighborhood Conservation 1. Issues 2. Goals and Objectives 3. Implementation Strategies 4. Future Land Use and Zoning 5. Design Principals 6. Summary D. Development 1. Issues 2. Goals and Objectives 3. Implementation Strategies 4. Future Land Use and Zoning 5. Design Principals 6. Summary IV. Urban Commercial and Industrial Areas A. Introduction B. Assessment of Key Issues and Trends 1. Everything in it's Place-the separation of uses 2. The Strip 3. Commercial and Industrial Retention/Recruitment 4. Commercial and Industrial Revitalization/Redevelopment 5. Additionallssues C. Transition 1. Issues 2. Goals and Objectives 3. Implementation Strategies 4. Future Land Use and Zoning 5. Design Principals 6. Summary D. Core 1. 2. 3. 4. 5. 6. Issues Goals and Objectives Implementation Strategies Future Land Use and Zoning Design Principals Summary 7 ACTION # ITEM NUMBER _-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: Accounts Paid -April 1996 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: $3,234,115.91 Payroll: 4/5/96 $605,037.34 4/19/96 614,460.42 . 1,219,497.76 $4,453,613.67 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: ~~ Elmer C. Hodge County Administrator Approved () Motion by Denied () Eddy Received () Harrison Referred () Johnson To () Minnix Nickens No Yes Abs S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON MAY 14, 1996 RESOLIITION 051496-10 CERTIFYING E%ECIITIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: '~~-~. ~~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session ACTION NO. ITEM NUMBER T"I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: Presentation on Budget Requests from Fire and Rescue Chiefs Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a budget work session to meet with representatives of the Volunteer Fire Chiefs Board and the Volunteer Rescue Chiefs Board. A presentation highlighting the FY96-97 funding requests will be made. Additional funding requests submitted by the Fire and Rescue Department at the April 11, 1996 Board of Supervisor's work session was prioritized jointly by the two volunteer Boards. Tommy Fuqua will lead the presentation. Respectfully submitted, Brent Robertson Budget Manager Approved by ~E~ ~- Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy - - - Harrison _ _ _ Johnson - - - Minnix _ _ _ Nickens ~'-I 1996-97 Roanoke County Fire and Rescue Department Status and Budget Presentation May 14, 1996 1995 RESPONSE AND CALL ANALYSIS The Fire and Rescue Department responded to 5742 Emergency Medical and 2340 Fire calls in 1995. This is an overall increase of 5.5% for the previous year. Emergency Medical calls continue to increase (71% of incidents) with fire incidents remaining about the same (29%). VOLUNTEER STATUS Volunteer staffing has remained stable and in some instances there has been an increase in volunteers. For example, the Fort Lewis Rescue Squad has been able to recruit and train sufficient staffing to re-assume the staffing on Friday night thus eliminating the need for career personnel during that time period. The LOSAP (retirement) monthly benefit has been increased from $10 to $12 for each good year of service up to 20 years for participants. Currently there are 47 volunteers who have reached the age of 55 who are receiving a monthly benefit. Several activities to promote volunteerism have been implemented: • Formation of active recruitment and retention committee • Developed quarterly volunteer newsletter "On Call" • Developed recruitment video • Developed volunteer welcome packet which includes: • Welcome letter • Volunteer handbook • Stamped self-addressed survey • Developed termination survey • Organized LOSAP records and maintain administrative functions. • Secured State grant for recruitment billboard • Worked with other County departments to form a volunteer committee. 1 Special Events held: Volunteer Appreciation Day Volunteer Fair Volunteer Appreciation Reception. IMPLEMENTED RECOMMENDATIONS Over the past several years various studies of the department have been performed. This year we have implemented several recommendations of these studies. The following committees have been established: • Committee to evaluate apparatus needs and to make recommendations on replacement, relocation or removal from fleet. • Committees to develop specifications for fire apparatus and rescue apparatus. With the implementation of these committees along with a department policy the squabbles should be eliminated with equipment being placed where it will do the best job for the county. We took delivery of 2 new fire trucks and 5 ambulances this year. These were units approved over the past two budget years and were ordered after the development of specifications by the two committees previously mentioned. Our fleet of utility vehicles will be reduced in two stations with the purchase of new command vehicles and the step down of older 4-wd suburban type units to stations that will replace two vehicles in each of the two stations. ALTERNATIVE FUNDING The issue of charging for E.M.S. calls surfaces annually. Charging for service does not totally pay for the delivery of services. If we use the total EMS calls we had last year as a guide the following funding could be anticipated: • Total calls: 5742 with 70% (estimated) 4019 requiring transport. • 4019 transports times minimum charge of $145 = $582,755 • Average collection of 80% _ $466,204 • Collection cost of 13% _ $ 60,606 • Total Collected = $405,598 • Loss recovery(operational costs volunteers estimated) _ $150,000 • Net = $255,598 2 Roanoke City currently charges $145.00 for Basic Life Support and $350.00 (average) for Advanced Life Support Calls. In addition they charge $8.00 per loadable mile (from location of call to hospital). They have finally worked the bugs out of their charge and collection system and this provides a good system to pattern ours around. Many Volunteers have opposed this option in the past. They view it as taking away from their fund raising efforts. The volunteers own and maintain approximately one half of the ambulance fleet. Should we begin charging for calls the county may need to underwrite these costs as well. While I am not in a position to propose a charge for service at this time, I feel we need to move towards this alternative. Both career and volunteer must understand we need to look at user fees to offset using tax dollars to fully fund services. With the amount of time required for training and recertification in addition to the time needed to provide the services, we need to look at an alternative. ADD BACKS The department's add back priority list has been prepared by in concert with both volunteer and career staff personnel. These items were prioritized at a joint meeting of the volunteer fire and rescue chiefs boards. Chief Henderson and Chief Crowe will address the items after I finish my presentation. If the department is provided $200,000 in add back funding in addition to 1 fire engine for Vinton, I would recommend the following priorities: Chassis for Air Truck 2- Paramedic Firefighters (1 each at Fort Lewis and Hollins to provide 12 hour medical staffing) 1 Ambulance to be placed at Bent Mountain moving existing unit from Bent Mountain to Fort Lewis to replace an older unit that would be removed from the fleet. Additionally there are numerous building maintenance items that have been referred to General Services. 3 T-/ :~ N C O Q N v c m a~ m E aaqu~nN la~ol ~*; .? •1 d N fQ M !0 ~ eyII ~ ~ ~ ~ V QI 01 01 C r V r v ~ ~ C ~ ~ i e ~ ~ ~ ; ~ 0 ~ ~ ~ ~ ~ ~ ~ a ~ Addback`Request 'Number Amount 1. AIR TRUCK CHASSIS 1 $ 75,000 1. AMBULANCES 2 $ 160,000 1. FIRE PUMPERS 2 $ 500,000 2. STAFFING -STA 5/9/8; RECLASSIFY FIRE INSPECTOR 9 $ 258,842 3. EMERGENCY GENERATOR -STA 8; AIR COMPRESSOR 2 $ 30,000 4. STAFF VEHICLES 2 $ 66,000 5. PROTECTIVE CLOTHING 109 SETS $ 87,745 6. PAGERS 127 $ 63,500 7. BUILDING MAINTENANCE PAINT BAYS -STA 4, 5, 9 3 $ 4,500 PARKING LOT REPAIRS -STA 3, 4, 6, 7, 8 5 $ 130,000 REPAIR BUILDING RUST 8~ REPAINT -STA 7, 8 2 $ 8,000 REPLACE WATER CONDITIONERS -STA 8, STA 10 2 $ 2,500 RESEAL BAYS -EACH STA 11 $ 25,000 8. ASSISTANT TRAINING OFFICER/TRAINING FUNDS 1 $ 83,498 9. ENCLOSE CABS - W20, W8, E9 3 $ 105,000 10. EMS EQUIP - MED RADIO/COTS/PORTABLE 02 EQUIP $ 32,800 EMERGENCY SERVICES COORDINATOR 1 $ 71,698 FIRE INSPECTOR 1 $ 68,511 REPLACE -WASHERS/DRYERS/STOVES/DISPOSALS -EACH YR $ 3,000 SECRETARY -FIRE PREVENTION 1 $ 26,258 TELEPHONE SYSTEM -STATION 7 & 9 $ 6,000 UNIFORM BUDGET -INCREASE $ 2,000 WILDLAND PROTECTIVE CLOTHING 20 $ 4,326 ACTION NO. ITEM NUMBER T ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: Presentation on Budget Requests from cultural, tourist, social services and human services agencies COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a budget work session to allow social service, human service, tourism and cultural agencies the opportunity to present funding requests to the Board of Supervisors for inclusion in the FY 1996-97 budget. This work session format will allow a more focused presentation that will benefit the Board members and the requesting agencies. Please find attached an updated listing of organizational requests that include Board member suggestions for FY96-97 funding for your review during the presentations. The County Administrator will make recommendations for funding and present them to the Board at the May 28, 1996 meeting. Respectfully submitted, l Brent Robertson Budget Manager Approved Denied Received Referred To ~) ~) ~) ~) ~) ACTION Motion by: Approved by, G%~...r,.~...~ , `~ Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy _ _ Harrison _ _ Johnson _ _ _ Minnix _ _ _ Nickens T- ~ County of Roanoke Contributions to Social Service and Cultural Agencies FY 1996-97 Budget 1995-96 1996-97 1996-97 1996-97 1996-97 1996-97 1996-97 1996-97 Contributions Budget Request Mhmix Eddy Johnson Harrison Nickens Proposed Health and Social Services Blue Ridge Community Services $79,332 $120,010 $79,332 $100,000 TAP 25,000 39,886 27,000 30,000 TAP-Transitional Living Center 15,000 19,943 15,000 17,500 $119,332 $179,839 $121,332 $147,500 $0 $0 $0 $0 Cultural Enrichment /Tourism Alonzo Stagg Bowl $2,500 $2,500 $2,500 $2,500 Appalachian Railroad Heritage Partnership 2,000 0 0 0 Art Museum of Western Virginia 0 10,000 1,000 2,000 Arts Council of the Blue Ridge 3,000 4,000 3,000 3,000 Center in the Square 50,000 75,000 50,000 50,000 Explore (The River Foundation) 150,000 175,000 160,000 150,000 Julian Stanley Wise Museum(25,000lyr. far 3 yrs.) 0 25,000 5,000 5,000 Mill Mountain Theatre 8,500 10,000 8,500 8,500 Mill Mountain Zoo: Operating 6,000 17,000 8,500 8,000 Capital 10,000 50,750 10,000 10,000 Sister-City Pavilion 10,000 0 0 0 Native American Festival 0 0 0 0 Roanoke Arts Commissicm Art Show 0 0 0 0 Roanoke Symphony 7,500 7,500 8,000 7,500 Roanoke Valley History Museum 6,350 10,550 6,350 7,000 Science Museum: Operating 25,000 25,000 25,000 25,000 Capital 20,000 100,000 20,000 20,000 Transportation Museum: Operating 10,000 15,000 12,000 12,000 Capital 5,000 2,000 0 Vinton Dogwood Festival 500 500 500 500 $311,350 $532,800 $322,350 $311,000 $0 $0 $0 $0 Other Junior Achievement 0 200 0 200 League of Women Voters 275 300 300 300 Ms. Virginia Senicr Citizen Pageant 100 100 100 100 Miss Virginia Pageant 500 500 500 500 National D-Day Memorial Foundation ($25,000/year for 10 years) 25,000 17,000 0 OUTLOOK Downtown Roanoke 5,000 0 1,000 Roanoke Valley Crtcenways Coordivatar 0 21,600 10,000 21,600 VA Western Com~nrity College Scholarship Fund 5,274 5,339 5,339 5,339 Construction Student Acfiviries Center-3rd yr. 13,527 13,527 13,527 13,527 Site Development -Water Retention and Facility and Parking h~rovements 66,379 0 0 0 lIar~dicapped Access Renovations 0 59,892 0 0 $86,055 $131,458 $46,766 $42,566 $0 $0 $0 $0 Total Contributioffi $516,737 $844,097 $490,448 $501,066 $0 $0 $0 $0 M:\6nance\budget\}aoposed\ BOSCONTR.WK4 05/09/96 11:35 AM 1 T- ~ County of Roanoke Contributions to Human Service Agencies FY 1996-97 Budget 1995-96 1996-97 1996-97 1996-97 1996-97 1996-97 1996-97 1996-97 Human Service Agency Budget Request Minuia Eddy Johnson Harrison Nickens Proposed Adult Care Center of the Roanoke Valley $5,000 $12,480 $5,000 $7,500 i Association for Retarded Citizens (ARC) 10,000 64,330 10,000 15,000 a ~ Bethany Hall 500 500 500 Big Brothers and Big Sisters of Roanoke Valley 0 2,500 1,000 2,500 ~ Brndley Ftee Clinic 6,500 6,500 6,500 6,500 Child Abuse Prevention Council of Roanoke Valley 3,500 3,750 3,500 3,750 Child Health Investment Partnership (CHIP) 16,660 25,000 16,660 20,000 Council of Corrrrnu~ity Services- Infomiation and Refeaal Center 3,000 6,468 3,000 4,000 Court Appointed Special Advocate (CASA) 1,053 5,000 1,053 3,000 Fanrily Service of the Roanoke Valley 3,000 4,000 3,000 4,000 Fifth District Employment & Training Consortium 3,000 4,006 3,000 4,006 4H Camp 2,500 5,000 2,500 4,000 Goodwill Industries Tinker Mountain 5,000 7,150 5,000 6,000 League of Older Americans 12,500 18,603 12,500 15,000 Literacy Volunteer Program 0 2,000 0 2,000 National Multiple Sclerosis Society 0 800 0 0 Roanoke Area Ministries 2,000 2,500 2,000 2,500 Roanoke Valley Drug and Alcohol Abuse Council 0 2,500 0 1,000 Roanoke Valley Speech & Hearing Center 500 1,000 500 1,000 The Salvation Amry 2,000 2,000 2,000 0 TRUST 5,500 6,500 5,000 6,500 Total Contributions $82,213 $182,087 $82,713 $108,756 $0 $0 $0 *Agencies located in Roanoke City m~fmance~budget~ptoposed\IIUMSVC.WK4 05/09/96 11:36 AM ~ a County of Roanoke Dues and Per Capita Allocations FY 1996-97 Budget .............................. ..................................... .................... .............................. .................................................................... .................... .............................. .................................................................... .................... .............................. 1995-96::::::1996=97:::::1996=97:: :199&97:::1996 97: :1996=97:::1996-97:::1996-97: O~ga~~hon; ::::: ; :::::Budget ::::::RecXuest::::: Minnix:: :: Eddy:::: Johnson: I-[arrison:: Nicicens ::P~oposed Blue Ridge Region $0 $0 $0 $0 Blue Ridge Soil and Conservation District 1,000 1,500 1,000 1,500 convention and visitors Bureau operating 107,500 250,000 107600 125,000 Miss Virginia Pageant-advertising 0 4,000 0 2,000 Economic Development Partnership 107,500 107,500 107,500 107,600 Filtlr Plarming District Commission 21,900 29,160 21,900 29,160 Gypsy Moth Steering Committee 0 2,361 0 2,361 National Association of Counties 1,557 1,557 1,567 1,657 National Civic League 200 200 200 200 Roanoke Regional Chamber of Commerce 2,500 2,960 2,500 2,950 Roanoke River Basin Association 0 11,900 0 0 Salem/Roanoke County Chanil~er of Commence 6,000 6,000 6,000 6,000 TaaDnpont 5,000 10,000 10,000 7600 Vinton Chamber of Commerce 100 100 100 100 Virginia Amateur Sports 35,000 40,000 35,000 35,000 Virginia. Association of Counties 13,855 13,855 13,855 13,855 Virginia Institute of Government 5,000 5,000 0 2,000 Virginia Municipal League 15,245 16,006 15,000 0 Total ___$322 357 $502.089 $322 112 $336 683 05/09/96 11:37 AM M:\finance~lwdget~proposed~DUES.WK4 o~ ROANp,).~ ti ~ A z ~, z v a~ 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 May 15, 1995 Mr. Edward M. Draper 4651 Golfview Drive, NE Roanoke, VA 24019 Dear Mr. Draper: BRENDA J. HOLTON DEPUTY CLERK At their regular meeting on Tuesday, May 14, 1.996, the Roanoke County Board of Supervisors unanimously approved the request of the Fraternal Crder of Eagles, Big Lick Aerie, for a raffle permit using pull-tab devices for calendar year 1996, effective May 14, 1996 through June 30, 1996. According to the Roanoke County Code, raffles using pub-tab devices must be conducted only on the premises of the organization and at such times as the organization is not open to the public but only to its members and guests. The fee has been paid and your receipt is enclosed. You may consider this letter to be your permit, and I suggest it be displayed on the premises where the raffles are to be conducted. The State Code provides that raffle and bingo permits ire issued on a calendar-year basis; howevez~, because of regent legislative changes, this permit is only valid unti-1 June 30 y 1996. The new State legislation, effective July 1, 1996, vested the Charitable Gaming Commission with control of all charitable gaming in the Commonwealth, and repealed the authority for the County's current ordinance regulating bingo and raffles. After July 1, 1996, you can contact the Commissioner of Revenue's office to receive any information they may have about applying for raffle and bingo permits under the new legislation. If I may be of further assistance, please do not hesitate to contact me at 772-2003. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Commissioner of ci~e Revenue Commonwealth Attorney P.O. BOX 29800 County Treasurer ® R~ya~P~ O~ EtOANp~.~ a ~ ~ p z c~ z °v a 7838 MARY H. ALLEN, CMC CLERK TO THE BOHRD P.O. BOX 29800 5204 BERNARD CRIVE ROANOKE, VIRGINIA 24018-0798 (7C3) 772-2005 FAX (703) 772-2793 May 15, 1996 Dr. Fred P. Roessel, Jr. Executive Director Blue Ridge Community Services 301 Elm Avenue, SW Roanoke, VA 24016-4026 Dear Dr. Roessel: BRENDA J. HOLTON DEPUTY CLERK This is to advised that at their meeting on Tuesday, May 14, 1995, the Board of Supervisors voted unanimously to ratify the appointment of Reverend William L. Lee as an at-large member of the Blue Ridge Community Services Board of Directors. Reverend Lee's term will expire December 31, 1998. On behalf of the supervisors and the citizens df Roanoke County, please convey to Reverend Lee our sincere thanks and appreciation for his willingness to accept this appointment. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors MHA/bjh cc: Reverend William L. Lee Clerk, Vinton Town Council Clerk, Roanoke City Council Clerk, Salem City Council Clerk, Botetourt County Board of Supervisors Clerk, Craig County Board of Supervisors ® Rec.Yded P~ O~ p9;, Np~~ ,~ `~ A ~ ~ ~ ' a 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 May 15, 1996 Dr. Fred P. Roessel, Jr. Executive Director Blue Ridge Community Services 301 Elm Avenue, SW Roanoke, VA 24016-4026 Dear Dr. Roessel: BRENDA J. HOLTON DEPUTY CLERK This is to advise that at their meeting on Tuesday, May 14, 1995, the Board of Supervisors voted unanimously to ratify the appointment of Reverend William L. Lee as an at-large member of the B1~1c Ridge Community Services Board of Directors. Reverend Lee's term is for three years and will expire December 31, 1999. On behalf of the supervisors and the citizens of Roanoke County, pease convey to Reverend Lee our sincere thanks ?ad appreciation for his willingness to accept this appointment. Sinc~^r~ely, ~/~' - Mary H. Allen, CMC Clerk to the Board MHA/bj h cc: Reverend William L. Lee Clerk, Vinton Town Council Clerk, Roanoke City Council Clerk, Salem City Council Clerk, Botetourt County Board of Supervisors Clerk, Craig County Board of Supervisors of Supervisors ® ~,yaed Pte, .,F AO;,Np~~ ti; .p z ~ o ~ a 7838 MARY H. ALLEN, CMC CLERK TO THE BOARD ~.o. Box 29soo 5204 BERNARD DRIVE ROANOKE. VIRGINIA. ~4U18-0798 703) 772-2005 F,4X (703) 772-2193 May 16, 1996 Mr. Wayne Strickland Executive Director Fifth Planning District Commission P. O. Box 2569 Roanoke, VA 24010 Dear Mr. Strickland: BRENDA J. HOLTON DEPUTY CLERK This is to advised that at their meeting on Tuesday, May 14, 1995, the Board of Supervisors voted una:.imously to reaffirm and appoint the current Executive Committee and MPO appointees, Lee Eddy and Spike Harrison, to the Roanoke Valley Metropolitan Planning Organization. These appointments are for three year terms which will begin July 1, 1996, and expire on July 1, 1999. If you need further information, please do not hesitate to contact me. Sincerely, `~ ~~ Mary H. Allen, CMC Clerk to the Board of Supervisors bj h Attachment cc: Terrance L. Harrington, Director, Planning & Zoning The Honorable Lee B. Eddy The Honorable Fenton F. "Spike" Harrison ® P~ O~ FOANp~~ ti '« L 'A 2 ~ 7 = v a 7838 COUNTY ADMINISTRATOR ELMER C.HODGE (540) 772-2004 (~o~tn#~ ~f ~a~t~~~e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE. VIRGINIA 24018-0798 FAX (5401 772-2 1 93 May 15, 1996 BOARIJ OF SUPERVISORS BOE3 L. JOHNSON. CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS. VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B EDDY WINDSOR HILLS MAG!STERIAL DISTRICT FENTON F. "SPIKE" HARRISON. JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT 1540) 772-2005 Rev. Branan G. Thompson Co~onial Avenue Baptist Church 4165 Colonial Avenue, S.W. Roanoke, VA 24018 Dear Reverend Thompson: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, May 14, 1996. We believe it is most important to ask fc~r divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and yn;:Y° words with us. With kid st regard Bob L~Q Roanoke C n, hairman y Board of Supervisors ® Recyaed Paper IMPORTANT ___ MESSAGE _._ FOR DATE ~ ~~ A. M. TIME ' P M . . M OF PHONE ( / ~~Q ! O AREA COOS ^ FAX NUM[]ER EXTENSION C] MOBILE AREA CODE NUME3E TIME TO CALL. I 'TELEPHONED I __ PLEASE CALL ~ I - ~ I CAME TO SEE YOU I '' __ WILL CALL AGAIN /VANTS TO SEE YOU ~ RUSH _- _ - _ ~ - I _ ___ 1 _ _. RETURNED YOUR CALL ; ~ .. __._._._ __. .. SPECIAL ATTENTION _~ _ M ! ~ ~ T~ __. ___- _. 1__--_._.__: ~J ESSAGE -- yE~'~~ ~ y E}~ ~ ~ ~ ~ SIGNE TOPS ~ FORM 3002S Roanoke County 1~'i~e and Rescue Depa~t~ner~t 3568 Peters Creek Rd Roanoke, YA 1do19 FAX NUMBER: TT.7wz.+ q,3 ~, PAGE(S) TO FALLOW FIRE~RESCUE Fax~7G3-561-810 Mau 6 '96 1456 PROCLAMATION TO DE~3NATE THE M1EEK OF IYIAY 1lil~?b~ 1~ AS EMERtiENCY INEDICAL EERVICEB WEEK Wheroas, emergency medical sorvicee (a a vital pupUc service; and . P. 02'C2 Wher+aae, the members of emergency rnedfceil service: team: are roady to provide fitesaving taro to those in Hoed 24 hours a day, swan days a weep; and VVt~re•:, aCCSSis tb 4~eY e""~y cue dramatically improves the survival and recovery rate of fh®se who exparlencs sudden illness or hjury: and VIA~ana#s, emergency A'lsdicai eervioet hams consist of emenBencY physigena, emergency nurses, emergenny medical technicians, paramddicat, tire~htet~a, educators, administrators, and others, end Whereas, approxfmatsly two•thirds of aft emergency medical sorvices providers are volunteers; and Whereas, the members of emergency medical servk~es Moms, whether carter ar vdunteer, ergape in thousands of houro oi' apedaliZed tra(ning erld continuing eduction to enhartoa glair lifesaving skills; and Whereat, Amerk~ins bensAt deify from the knowledge and sldlb of those highly trained individuals; and Wherea:, it Is appropriate to recognize the value and the aocompliehrnonts of emergency medical services providers by deelgnaUng Emergency Medical SArvfoss Weak; and Wheroaa, injury proventlon and the appropriate use of the EMS system will help reduce neti0nal health care cosh; and Ncsw, thers}lero, I ~nams, tilN, qty, etatej in reaopnition of this event do hereby proclaim the week of May 19,x5, 1 t~tit3 aij EMlROENCY MEDICAL SERYICEa WEEK end 0ungsourags the community t0 observe U~is week with aporop~igi~ P~'p0~, ceremonies, and Aerie Signed by Attested by (~ seal hsr~a) Fax to Tommy Fuqua - one page from Brenda Holton cc: Mary Allen Please see below note from Dr. Nickens. We did a proclamation in 1992 for EMS Week which was signed by Chair and I don't believe was presented at Board meeting. Do you have other information, such as sample proclamation? Do you want presented at Board Meeting 5/14 and if so, who would accept? Thanks, Brenda 5/06/96 8:18 am Note to Brenda Holton From Harry Nickens via dictaphone The week of May 19 - 25, 1996 is Emergency Medical Services Week. If someone hasn't already asked you, I think that it would be appropriate for the Board to recognize that week by a proclamation. I am going to give you some facts. I am sure somebody else can give you more. These are facts that might be included in a resolution. 1. One in three Americans will visit an emergency room department this year. 2. Heart disease is the leading cause of death overall but injuries are the leading cause of death for ages 1 to 44. 3. Stroke is the third leading cause of death, second only to heart disease and cancer. 4. 80~ of fire department calls are EMS related. 5. 2/3 of pre-hospital EMS personnel are volunteers. 6. Only 75$ of the population is covered by the 9-1-1 emergency number. 7. Cost between $95,000 and $140,000 to purchase a fully equipped ambulance. Now, that I have given that to you, I am not sure that it makes any sense, but Tommy or somebody can give you more information. Thank you. S :~ ;a ~'~ ~. ~~ .. ~~: _ ~~ . ., .~~ ~.,. _ _ ~ .4,.... .,_ PROCCaiwanoa.~ . L Na ~~x:oF~ar.~o -:.~s~ ;~ s_P.L..,..' __. _ .~. ,. , :_,,. ~ "~ER~ the members of ems sn dl rg cY me cal services teams devote their !Ives to saving the Ivves of others; and WHEREAS, emergency medical services teams consist of emergency physlclans, nurses, emergency medical techn/clans, paramedics, educators, and admin/strators; and WHEREAS, the people of Roanoke County benefit dally from the knowledge and skill of these trained Indlvldusls; and ~~~, advances In emergency medical care Increase the number of Yves saved every year; and WHEREAS, the professional organlzafions of providers of emergency medical services promote research to improve and adapt their skills as new methods of emergency treatment are developed; and WHEREAS, the members of emergency medical services teams encourage national standardization of training and testing of emergency medical personnel and reciprocal recognition of training and credentials by the States; and WHEREAS, the designation of Emergency Medical Services Week will serve to educate the peop/e of Roanoke County about Injury prevention and what to do when confronted with a medical emergency; and WHEREAS, h is appropriate to recognize the value and the accomplishments of emergency medical teams by designating Emergency Medical Services Week. NOW, THEREFORE, 1, Lee B. Eddy, Chairman of the Board of Supervisors of Roanoke County, Virginia, in recognition of this event, do hereby proclaim the week of May 10 - 16, 1992, as EMERGENCY MEDICAL SERVICES WEEK and encourage the community to observe this week with appropriate programs, ceremonies, and activities. Lee B. Eddy, Chairman ATTEST: -~ iY~~ „'~ Lam _. Mary H. en, CMrk C ;i; sH _ ~~ (` .~. '~~' ~ '~ - rv v 'k - Reid a~ae" ~ ~-~~;Y. N, ~~ .~., .. ,, j i'a ~, .. $;: ~ ... . Yom, ~ `~~ i~ ~ */ ~~~ ~~~~~, ~ '~ :~ .'t? Y` ` ~'h~.,.,YF ~ }`11~ .. +F~. 1'.;' , 3 ~~,~ ~~?~-tYw;.,i..:. - 2Y„a_~ .. .,~ ~„-1~Ei4S.' °t-te ~gsrr~A,+ot~`s ~++ssase.squads•clevote their . _._ >--ves ao swing the puss of othcrs; ,and , 'WHEREAS, the people of Roanoke- County benefit dally from the knowledge and skill of these trained Individuals; and WHEREAS, advances in emergency medical care Increase the number :ot Jlvessaved every year; and ~;_ ~: `~ ~' ~ "~ilE .. ~Atire ~r , ,.salc~t~-I ~Atpanhadbr-s at . ~~ ux ~ 'REAS, ` ,~ ~. ..r ... h..a. '. .. n., .. .. ~. providers of .emergency medical services promote research to Improve and adapt their akllls as new methods of emergency treatment are developed; and WHEREAS, the members of Virginia's rescue squads encourage national standardization of trefning and testing of rescue personnel and reciprocal recognition of train-ng and credentials by the States; and WHEREAS, the desTgnatlon of VJrglnla Rescue Squad Week will serve to educate the people of Roanoke County about injury prevention and what to do when confronted wfth a medical emergency; and WHEREAS, h is appropriate to recogn-ze the value and the accompNshments of our local rescue squads by designating Virginia Rescue Squad Week. NOW, THEREFORE, 1, Lee B. Eddy, Chairman of the Board of Supervisors of Roanoke County, VlrgJnia, in recognition of thJs event, do hereby proclaim the week of May 17 - 23, 1992, as VIRGINIA RESCUE SQUAD WEEK and encourage the community to observe this week with appropriate programs, ceremonies, and activities. / J, Lee B. Eddy, Chafrman ATTEST: _ a. ~ ~ • r t ~p xp o }.v ~T~_~ ~ ~~ ~,~ _ ~' ¢ ~~ ~~' ~ ~~ ~, ~~ .. _ ~_~ €, ~ ~~ P,. ~, ... _ ,_. + ~~'d ( F ~, ~~ -"= ~ "':'•F~'rlbli~~k~'k'`::t,~-~~,a~:~.~r,bi~:'If,i~a.IZ'~<~..r ,l~pi:~i!ilatlwA~F~ • ~ ` e #' ~~ t i ..r i T t ~~ t,~i~~3~.F~~~ ~ ~ ~ .( r~ S i . ~y . 9 .. ,. - ... .... ... .. .. i ~ ~ ii 1, .. ..~ 1 4 • + ~ - I- I f 1' t ~ ~.. i t ~ r r~ I r•. ~ ~- f -1 T f= F-' OFFICE OP THE MAYOR F_. ~-y TOWN OF VI[VTON .. .., , ., ~ ,. ._. .t'Ir~llll y f:t.~~.l,. ~.:y ,:fi 1ti~,~• .ac..+ ., ... ,. ., ...,., .. .. .. .., ... .. _ ..~.,.i... a !j + ~... _ F, y .--~. . q A ~•y ''-~~SL~-''. .. ~ ~..r . it Printed by Mary Allen / ADM01 5/07/9.6 1:49pm ---------------------------------------------------------------------------- From: Mary Allen / ADMO1 To: Terry Harrington / ADMO1 Subject: fwd: MPO Appointments ---------------------------------------------------------------------------- ===NOTE====------=====5/07/96=11:37am=====__________________________________ Brenda said that the 5th PDC is appointment of members to the MPO. If that's all it is and you are going to recommend individuals for appointment, this can be placed on Consent. Then the Board can confirm your recommendations. Let me know if that is what it is and if Consent is O.K. Fwd=by:=Terry=Harring=5/07/96=11:51am_______________________________________ Fwd to: Mary Allen / ADMOl ............................................................................ yes this is an appointment/reappointment item. Lee and spike are current members of PDc executive committee and MPO. Due to charter changes, they need to be reappointed to the MPO as a separarte action. This is houskeeping... consent agenda is fine. Report is on way upstairs. Terry Page: 1 Printed by Mary Allen / ADMO1 5/06/96 5:29pm From: Gary Robertson / GUPO1 To: Mary Allen / ADMO1 Subject: BOARD REPORT --------------------------------------- ===NOTE====------=====5/06/96==2:09pm== I INTEND TO HAVE A BOARD REPORT TITLED REQUEST TO APPROVE A SANITARY SEWER EXTENSION ALONG WESTWARD LAKE DRIVE CALL IF YOU HAVE ANY QUESTIONS THANKS! ~~-~~~~ ~~ ~a Page: 1 Printed by Mary Allen / ADMO1 5/03/96 3:50pm --------------------------------------- From: Elmer Hodge / ADMO1 To: Mary Allen / ADMO1 Subject: fwd: agenda --------------------------------------- ===NOTE====------=====5/03/96=12:21pm== Mary, Please change the school items to show that Dr. Gordon is going to present rather than Diane. Pete Haislip is bringing a new business item for an easement across Green Hill Park. Gary Robertson may bring an item for another participation project. How do get the updated agenda with these included? Fwd=by:=Mary=Allen=/___________________ Fwd to: Elmer Hodge / ADMO1 ....................................... i am replying for Mary since she is on vacation today and Monday. I have updated the agenda as you suggested. We have it on the G:\drive under Common/MAY 14 Directory. If you have access to G:\drive, you can find the updated agenda there. If you don't, the only way I know to get the updated agenda to you would be to E-mail it back by attaching the file. One thing - on the agenda, we already have first reading of ordinance authorizing sewer easement to Strauss across Green Hill Park. Is this the one you are thinking about? Let me know if you want me to E-mail it again. Brenda --------------------------------------- Page: 1 MEMORANDUM TO: Mary Allen, Board of Supervisors; Diane Hyatt, Finance; George Simpson, Engineering FROM: Elaine Carver Procurement DATE: May 1, 19 9 6 SUBJECT: Value Engineering Board Report Attached is the DRAFT of the referenced Board Report. Please review and let me know what changes we want to make. As you can see, I have submitted this from Mr. Hodge. He has not seen it, I want your input before sending it to him. I think it could use a lot of work, so don't be shy. s_~y ~ndq PROCLAMATION VIRGINIA HERITAGE TOURISM WEEKS WHEREAS, historic preservation is an effective tool for managing growth, revitalizing neighborhoods, fostering local pride and maintaining community character while enhancing livability and tourism; and WHEREAS, historic preservation is relevant for communities across the nation, both urban and rural, and for Americans of all ages, all walks of life and all ethnic backgrounds; and WHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has shaped us as a people; and WHEREAS, "Preserve Community" is the theme for Virginia Heritage Tourism Weeks 1996, sponsored by the Roanoke Valley Preservation Foundation, the Roanoke Valley Convention and Visitors Bureau and the Commonwealth of Virginia Department of Historic Resources: NOW, THEREFORE, I Bob Johnson, Chairman of the Roanoke County Board of Supervisors, do hereby proclaim May 4-19, 1996, as Virginia Heritage Tourism Weeks and call upon our citizens to join their fellow citizens across the United States in recognizing and participating in this special observance. \~ VIRGINIA i~ RETIREMENT Cam, s~rsr~M William H. Leight~~ Director April 10, 1996 P.O. Box 2500, Richmond, Virginia 23218-2500 /~, / ~ elephonT~(804) 6-19-8059 ~TDD: (804) 3~-3190 . 7~ u..-~ sav ~ ~ ~' ~ r~ Sc~ls \J To: Administrative Heads of Political Subdivisions Participating in the VRS Superintendents of Public School Divisions From: William H. Leighty, Director Subject: House Bill 901--Purchase of Military and/or Out of State Service HB901, which was passed by the General Assembly and signed by the Governor on April 5, 1996 contained an emergency clause which made it effective immediately. HB901 allows any VRS member with at least 25 yeazs of service to purchase up to 36 months of credit for active military service or service rendered in the retirement plan of another state at 5% of salary at the time of purchase. That service can be used to qualify for eazly unreduced retirement. HB901 allows for school boazds and political subdivisions to elect not to rovide this benefit by notifying the VRS on or before July 1,.].996 of their election. There is a cost associated with this benefit. Because the VRS does not know which employees in any subdivision might be eligible for this benefit, or which employees might purchase the service, VRS can only provide an estimated cost range if the political subdivision elects to provide the benefit. If no one purchases the service, there is no cost to the subdivision. VRS estimates the maximum cost to the subdivision, including school boazd nonprofessional employees, to be 0.04% of covered payroll for providing this benefit. The cost to school boazds for teachers is expected to be 0.022% of payroll reelected in the 1998-2000 contrbution rate fer all sch„al boQids regardless c` the election to participate. If your governing body or school boazd elects not to provide this benefit, you should advise me by completing the reverse side of this letter and returning it to no later than July 1, 1996. If you have any questions, please call either Bo Harris or me. Thank you for your continuing cooperation. H90lLET.DOC An Independent Agency of the Commonwealth of Virginia M e m o r a n d u m To: Elmer C. Hodge, County Administrator G From: Elaine Carver Director of Procurement Date: April 26, 1996 Subjeot: Update on Value Engineering Diane Hyatt, George Simpson and I have been working on this project over the past several weeks. We used information from Huse Document No. 32 Use ~f vale Engineering among other sources to develop our recommendations. The first 18 pages of this study provides background and statistical data which we thought would be helpful for the Board. We would request that, after your review, you place this study in the Board's reading file. I am drafting the board report in anticipation that you would place it on the May 14th agenda. After Diane and George review the draft I plan to submit it for your review late this week or early next week. OFFICE OF DIVISION SUPERINTENDENT ROANOKE COUNTY SCHOOLS 5937 COVE ROAD, N.W. ROANOKE, VIRGINIA 24019 April 29, 1996 TO: rs. Mary Allen, Clerk FROM: uth C. Wade, Clerk SUBJECT: Appropriation Resolutions Adopted by the School Board for Consideration by the Board of Supervisors As directed by Mrs. Diane Hyatt, I am enclosing three appropriation resolutions adopted by the Roanoke County School Board on April 25, 1996 for consideration by the Board of Supervisors on Play 14. Please let Diane know when you receive the resolutions so she can discuss them with Mr. Hodge. Thanks. Enclosures (3) c: Mrs. Diane Hyatt Dr. Deanna Gordon Printed by Mary Allen / ADM01 4/29/96 8:ilam From: Diane Hyatt / ADMO1 To: Mary Allen / ADMO1 Subject: School Board resolutions --------------------------------------- ===NOTE====------=====4/26/96==1:58pm== Ruth is sending you three resolutions that the School Board approved last night (Capital for Cave Spring Jr, Northside gym, and Glenvar furnishings). These should go on the May 14 agenda. I am not sure what to do about the board report yet. I will need to talk to Elmer. Page: 1 C~ c MAY 14 BOARD MEETING NEW BUSINESS Request from School Board for Approval of capital projects - Northside gym - Glenvar furnishing - Cave Spring 7r. renovations Request €rom Brartel: u ~.--- Wis.. n __ .,,~ * uPCC_ 1~_Mill Request from 5th PDC for charter amendments (MPO) Action on HB 901 allowing VRS members to purchase credit from military service or other ~;--~ government plans toward VRS retirement ~ ~ ~ ~~ ~- /L~ ~~ ~ WORK SESSION ~~~ Fire and Rescue Chiefs Board Cultural and Human Service Agencies School Board (?) County budget MISCELLANEOUS Proclamation - Ruritan Week Proclamation -Virginia Heritage Tourism Weeks Confirmation of appointment to Blue Ridge Community Services Report on Assessments Approval of Debt Policy ~--~~ ~ ORDINANCES 2nd -surplus property (McVitty Road) 2nd -Conveyance of easement across Starkey Park OFFICE OF DIVISION SUPERINTENDENT ROANOKE COUNTY SCHOOLS 5937 COVE ROAD, N.W. ROANOKE, VIRGINIA 24019 May 2, 1996 Mary, Please include the enclosed resolution on the May 14 Board of Supervisors meeting. Thinks , __ i .' _ ~% tfi Wade c: Mrs. Diane Hyatt Mrs. Penny Hodge Printed by Mary Allen / ADMO1 5/08/96 4:35pm From: Susie Owen / ADMOl To: Mary Allen / ADMOl Subject: fwd: Report ------------------------------ ===NOTE====------=====5/08/96==3:23pm== I just saw something in writing that indicates the Shamrock report is for Executive Session. But, I'll still confirm that. Fwd=by:=Mary=Allen=/___________________ Fwd to: Susie Owen / ADMO1 ....................................... Thanks...I went ahead and added it to the agenda, so let me know and I'll remove it. Page: 1 ACTION NO. ITEM NUMBER -J - CO AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: Ordinance declaring Lot 2B, Shamrock Industrial Park (Tax Map Parcel 55.09-1-20.2) and a parcel of Shamrock Park (55.13-1-2)in the Catawba Magisterial District to be surplus and accept/reject an offer for the sale of same. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• Staff is r acre tract ~x~°C,~yL~' Daugherty l Yt approximat `~ 55.13-1-2 S :S ~O /~ reading ar Shamrock approximat Richfield use in 19~ to the no The other of former Notice of in the n~__ y _ published on May 19, 1996. FISCAL IMPACT• pervisors declare a 3.214 ~mrock Industrial Park off ?arcel 55.09-1-20.2 and an k Park and identified as y and to adopt at first le of this property. The e remaining acreage of an Lred by land exchange with and rezoned to industrial Located on parcels located res) is a remaining parcel gravel parking area. atrial parcel was published f the other parcel will be The proceeds from the sale of this surplus property shall be paid into the capital unappropriated balance fund. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors declare Tax Map Parcel 55.09-1-20.2 to be surplus and to adopt at first reading an ordinance authorizing the sale of this property. Respectfully submitted, Approved by, f _ I~ (/VItiU I~"V Timothy W. Gub la, Director Elmer C. Hodge Economic Development Department County Administrator ---------------------------------------------------------------- ACTION Approved ( ) Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) Attachment VOTE No Yes Abs Eddy _ Harrison _ Johnson _ Minnix _ Nickens Reports\Shamrock. sal I ~ ~~ ~ ~ ~~ a ~ ~ ~~ ~ ti 1 Carnntar~ro//A o/ Ylrp/nb nr~ sroa vonr» _,~ ~ o ..,~ , ,, - ~ J9/6 ~ I / ~iS 5 fee` S 9 I.SB tac ~ / 0 o ~~ ~ ~,o ', ~~ )9'S if. l~wis / Fin Station and ^ R~scu~ Squad Q ~' ~` ~~ \. 4 / 7.05 nc / ~ / See Map SS.03 / 1'~ 200' I9 5. 70 o c M:/Nly ImTes c` tirc ~oec L'~'.'ry /,~[ F •i h)~+ir nelrrei~rnl C~mF i. Western Virginia Emergency Medical Services Council r, 3229 Brandon Avenue Suite 7 Roanoke, Virginia 24018-1547 ~• fj ` ~. -_ (540) 342-2734 (540) 862-6641 (Alleghany) (800) 972-4EMS (Virginia Only) (540) 731-2390 (New River) (540) 342-2744 (Fax) (540) 634-4658 (Piedmont) ~ y L r~-1-tn~aQ.d.. `~.a.~o MEMORANDUM G~ C~ May 8, 1996 ~~ ~ A, JAI TO: City Managers and County Administrators FR: Ford S. Wirt, President Robert H. Logan III, Executive Director RE: Emergency Medical Services Week The week of May 19-25 has been designated nationally as "Emergency Medical Services Week." The publicity surrounding this week recognizes the many elements of our nation's emergency medical services system. Our region is fortunate to have awell-developed, comprehensive E.M.S. system which operates every day to save lives and minimize the effects of injury and illness. In order to recognize the many individuals and components of our E.M.S. system, we ask that your governing body proclaim May 19-25 as "Emergency Medical Services Week" in your jurisdiction. We apologize for the lateness of this request, but hope that time will permit you to place this matter on your governing body's next agenda. A sample proclamation is enclosed. Thank you for your support of our region's E.M.S. system. ^ P.O. Box 7 Collinsville, Virginia 24078 A UNITED WAY AGENCY ^. P.O. BOX 2807 Radford, Virginia 24143 Serving the counties of Alleghany, Botetourt, Craig, Floyd, Franklin, Giles, Henry, Montgomery, Patrick, Pittsylvania, Pulaski, and Roanoke; and the cities of Clifton Forge, Covington, Danville, Martinsville, Radford, Roanoke and Salem. PROCLAMATION TO DESIGNATE THE WEEK OF MAY 19-25, 1996 AS EMERGENCY MEDICAL SERVICES WEEK Whereas, emergency medical services is a vital public service; and Whereas, the members of emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and Whereas, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and Whereas, emergency medical services teams consist of emergency physicians, emergency nurses, emergency medical technicians, paramedics, firefighters, educators, administrators, Western Virginia Emergency Medical Services Council, Inc., and others, and Whereas, approximately two-thirds of all emergency medical services providers are volunteers; and Whereas, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and Whereas, Americans benefit daily from the knowledge and skills of these highly trained individuals; and Whereas, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week; and Whereas, injury prevention and the appropriate use of the EMS system will help reduce national health care costs; and Now, therefore, the Board of Supervisors of the County of Roanoke in recognition of this event does hereby proclaim the week of May 19-25, 1996 as EMERGENCY MEDICAL SERVICES WEEK and encourages the community to observe this week with appropriate programs, ceremonies, and activities. Date Signed by Attested by BONSACK/BLUE RIDGE AREA RURITAN CLUB COMMUNITY SERVICE ~~airgti FELLOWSHIP ~~~ .: GOODWILL 'Yq T} O~Pv May 1 , 199 6 ~A~ Mary Allen County of Roanoke P.O. Box 29800 Roanoke, VA 24018 Dear Ms. Allen, The following is background information to support the Bonsack/Blue Ridge Raritan Club's request for a Proclamation by the Roanoke County Board of Supervisors recognizing May 19-25 as Raritan Week. Raritan was born in Holland, Virginia on May 21, 1928 and is celebrating 68 years as America's leading community service organization. The Mission Statement of Raritan is: Raritan is a national organization dedicated to improving communities and building a better America through fellowhip, goodwill and community service. The Raritan National Office is located in Dublin, Virginia. Raritan is unique (see brochure, This is RURITArT) in that each local club surveys its community's needs annually and then works to meet those needs through the follow- ing committees: Business and Professions Citizenship and Patriotism Environment Public Service Social Development Typically, the local club concentrates its efforts on the local community, but a majority of the clubs also contribute to the Raritan National Foundation and many assist youth with applying for scholarships and grants from the Foundation. Raritan National sponsors two Youth Leadership Conferences per year at Freedom's Foun- dation in Valley Forge, Pa. Nearly 200 youth are selected annually by local clubs to attend one of these conferences. The only other national program is 'Operation We Care' which invites donations to assist people affected by State/Federal Declared Disasters. Raritan is the largest civic and community service organization in Virginia. There are 461 club with 13,275 members in our state. These clubs are divided into twelve districts. The clubs in Roanoke County - Bonsack/Blue Ridge, Catawba and Turin County- are in the Natural Bridge District. The Natural Bridge District is made up of 21 clubs in five counties. The Bonsack/Blue Ridge Club has received a Blue Ribbon Award for the past two years (1995 & 1994) . This is a very prestigious award which includes less than 7 0 of the Raritan clubs nationally. Enclosed is a brochure (purple) describing projects completed by the Bonsack/Blue Ridge Club in 1995. I am sorry that we do not have a breakdown of number of hours and monies spent in the community. In 1995, we spent more than $6, 000 on community projects and donated thousands of hours to community service. You should receive a sample proclamation from Raritan National within the next several days. If you need further informtation, please contact me (977-6106). Please adept my appreciation on behalf of the club for time interest in preparing the proclamation. Yours In Community Service, .:~~-~~ Lou Rader 3023 Raritan Road Roanoke, VA 24012 .~..~ .~ .~ ~~.~ ~~ c ~ `~ O ~ 3 cd ~ °' w° Q~Q _ ~L ~ '~ z ~~ ~ O ~ w ~i ~ O ~rxa w ~ •~ ~ .~ ~ ~ t%~ on o '~ a r~ z H x w N Q -o N '> abi o ~b ?~, ~ ~ w N ~ c a ~ ~ o .., ..+ y ~~b ~ O ~ ~ ~ ~ -- `~ ~ Q _ ~ ~ 8 ~ a~i wy,~5b o~~a~ id «+ .~ rn O U "app .~ ~ :~ 3 z .~ ~ `~ ~ ~ ,,, o .~ A v ~' i~ o ~ w a•~•w, ~ rx ~ ~~ H ~~a ~ V '!y 3~ y ~~ ~~ O w0 Tr' ~~ a~ y~~•a ~;~ ~ D ~c,a~ °'~•~8 ~ ~' .~ ~ ~~~o ~~$.~ ~ a~ ~°~~ •~.~~o ~iac~a h on a' ~, ~C a: D ~ ~ 'o o a ~~ a --~~ii .~ • . ~ O ~ ~ _ _ ~~ 'O O O C~ ~ ~ ~ O U ~_ U L N ~ g ~3 a N ~ a~i i c a ~ O ~w ~ •~ C ~ ~ R.a'a ~3 ~ a ~•~ ~ o•C.C~ ~ .~I ~ ~ ~ ~ ~ ~ `~ _~ ,~ O ~ v~ N «, ~ a•~~~ F-~~~ U cC v~ ~ ~ u0 CL w ~~„ C a~ ~ ~ 0 •~ a~U ~ ,•, o. ~ a :~ w ;~ `" a y b ° Ts ~~ ~~ o ~~~ ~b•N~ 'b y ee ~.+ .~ d ~ ;~ ~ y '~ F a+ w y N . + a ~ .. c~ v ~ U a on ~ c a x w Q ~ ~ ~ ~ ~ o 3 . a ~ . N ~ h N Q C b ~ ~ .~ O ~ ~ a~ .d ~ on •~ ~ w [nb ~. b ~~•~~ ~°'~~~ '~ ? p 'd tq a ; ~ c a ~ b ~ ~ ~ b~~~o ~~~~~~ w° c ~ ~ •c ~ ~ ~ ~ 8 ~ o ~v~p,v~W ~ . . ~.: ,, _.' .a: 0 G on ~ a •= ~~ ~~ •~ on ~ • $¢ ti w o. ~' ~ ~ ~' ~ o .~ Nw•~ ~ :~ ~~ ~ OV ~ ~ `~ 'b ;~ o '~ a a ~ `~ ~•~ a ~, ~~~~ •o ~ ~ ~$ ~ ~ ~ ~.~ ~ ro o ~ ~ ~ 3 ~' A . . .~ ~ ti c~ T ~ ~ ~ ~' Y o ~ ~ U ¢' 'Lb o ;~ ~ U ~ ~ ~. ~ ~ ~ ~ cd U_ O ~~ a~ Q ~~ 0 .~ N .~ cti b~A O U .~ n ~ ~ ~ ;,; 0 0 O r-. M ~ ~ N M cV .° ~ .~ ~ Za"~o~n~.~. ~~y ~ o o ^ „~, ~~w ~ ~`. Q ~..i rs; .b ~ ~; _~ ~ 8 U U ~•" U ~ :r ..+ ~ ° 3 ~ N 0 ~~~~ ~oa~ ~ U O c •~ ~ a 'o ~ •~, a ~ A ~N ~CC U G ...~ ~ 3 $ ~, ~ ¢' ~ .~ ~ ~ .~ •~ ~ ~ a o U U a~ ~ ~ ~ a~ ~ a ~ ~ '~ 3 v a ~ ~ N .~ ~~'"_ ~~~w ~ a •~ a O N ~ c ~ N ~ a~ ~~°>8~ v~O~v~ . . 0 U c .s z t a air ti~r~ ~ SAMPLE PROCLAMATION AS REQUESTED BY LOU RADER. Sample Ruritan Week Proclamation s 'y ~ ~~q (Customize the proclamation to your club and local government.) WHEREAS, the Ruritan Club has served the community since its founding in; and WHEREAS, Ruritan National had its beginning on May 21, 1928, by community leaders in Holland, Virginia; and WHEREAS, during the past 68 years, Ruritan has grown to an organization of more than 35,000 members in 26 states; and WHEREAS, Ruritan under its motto: Fellowship, Goodwill, and Community Service has made substantial contributions to the well-being of the citizens of this community and of the nation; now, therefore, be it RESOLVED, that the Board of Supervisors/Town Council of County/Town does hereby proclaim the week of May 19 through 25, 1996 as Ruritan Week. Signature Date Local Official's Title ~~ 4/96 Ruritan National ROANOKE VALJ.EY PRESERVATION FOUNDATION orl;ICrRs George A. Kegley, President Joyce W. Waugh, Pres. Elect Evelyn S. Lander, Secretary Helen Roberts Hill, Treasurer '1'RUSTEGS Michael B. Barber Evelyn D. Bethel Charles A. Blankenship Nancy K. Carson D. Kent Chrisman Rupert Cutler Perry R. Downing Whitney Feldmann Robert N. Fishburn Robert K. France John D. Fulton, Jr. AI Holland, Sr. Deedic Kagey Jane Burgess Kelly Mary Bcth Layman Mark F. Miller Joey Moldcnhauer Warren L. Moorman Dan Pezzoni Rusty Pritchett J. David Robbins Mary Louise Thompson Douglas C. Waters Clare S. White W. L. Whitwcll Jim Woltz P. O. BOX 1558 ROANOKF,, VIRGINIA 24007 April 22, 1996 The Honorable Chairman Bob Johnson County of Roanoke Attention: Mary Allen P. O. BOX 29800 Roanoke, Virginia 24018-0798 Dear Bob: The Roanoke Valley Preservation Foundation appreciates the County's help in celebrating Virginia Heritage Tourism Weeks, May 4-19, 1996, by taking action on the attached proclamation. This year, the Preservation Foundation would also like to formally thank the County of Roanoke by presenting a gift to the County at your May 14th Board of Supervisors meeting. We would not anticipate this action taking more than five minutes. Dr. John Kern with the Roanoke Regional Preservation Office of the Commonwealth of Virginia Department of Historic Resources, Martha Mackey, Executive Director of the Roanoke Valley Convention and Visitors Bureau and I plan to attend. Please let me know if you have any questions on this matter. I can be reached at work (772-2124) or home (774-6268). Sincerely, Joyce W. Waugh / President 1 +i ~ Printed on Recycled Paper 100% Pool Consumer Wule