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HomeMy WebLinkAbout6/11/1996 - Regular~F p,OANp~~ ti ~ A ~ °a 1838 ~~~~~ C~~~xxt#~ ~# ~~~tx~a~e WORKING DOCUMENT -SUBJECT TO REVISION ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JUNE 11, 1996 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and acfivities sponsored by Roanoke Counfy, please contact the Clerk to the Board at (703) 772-2005. We request that you provide of least 48- hours notice so that proper arrangements maybe made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. Q~LL PRESENT AT 3:01 P.M. 2. Invocation: The Reverend John Hartwig Good Shepherd Lutheran Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS FCH ADDED ITEM E 4, ACCEPTANCE OF YALE DRTVF INTO THF~VDOT SECONDARY SYSTEM AND THREE EXECUTIVE SESSI ' EXPANSION OF EXISTINCT BUSINESS DISPOSITION OF REAL ESTATE i .1 ® Recycled Paper AND APPOINTMENT OF PERSONNEL BOARD CONSENSUS TO ADD TO EXECUTIVE SESSION, LEGAL MATTER REGARDIN NEGOTIATIONS WITH TOWN OF VINTON. C. PROCLAMATIONS, AWARDS 1. Resolution of Glenvar High field. RESOLUTIONS, RECOGNITIONS, AND Congratulations to Patricia "Trish" Nervo, School, for her accomplishments in track and R-061196-1 SH MOTION TO APPROVE RESO AC'C'EPTED BY MS NERVO AND HER PARENTS ~~ 2. Recognition of County employees for continuing their education: EMPLOYEES RECEIVED CERTIFICATIONS OF RECOGNITION a. Katherine D. Claytor, Assistant Director of Human Resources, for Obtaining her Masters Degree. b. Kelly Crouse and Michael Xeroteres, Real Estate Assessments, for completion of the State Residential Appraiser Licensing Exam. ECH INTRODUCED TOE SGROI, NEW DIRECTOR OF IIUMAN RESOURCES D. BRIEFINGS 1. Update on the Regional Wastewater Treatment Plant. (Gary Robertson, Utility Director) PRESENTED BY GARY ROBERTSON 2 2. Report from the Treasurer on the public auction of delinquent real estate properties. (Alfred C. Anderson, County Treasurer) PRESENTED BY FRED ANDERSON BLT ASKED FOR ANOTHER ADVERTISEMENT IN THE NEWSPAPER E. NEW BUSINESS 1. Request for approval to renew street lighting agreement with American Electric Power. (Arnold Covey, Director of Engineering and Inspections) A-061196-2 LBE MOTION TO APPROVE STREET LIGHTING AGREEMENT 2. Request for an appropriation of $18,000 to fund the County's share of the contract for the services of a Communications Consultant to study the Regional Radio Communications Program. (John Chambliss, Assistant County Administrator) A-061196-3 BLT MOTION TO APPROVE $18,000 APPROPRIATION URC 3. Request for authorization to execute a contract with Motorola Corporation for Phase III 800 MHZ radio system upgrade. (William Rand, Director of General Services) R-061196-4 FM MOTION TO AUTHORIZE EXECUTION OF THE CONTRACT AND APPROVE REIMBURSEMENT RESO 4. Acceptance of Yale Drive into the Virginia Department of Transportation Secondary System. (Arnold Covey, Director of Engineering and Inspections) R-061196-5 FM MOTION TO ADOPT RESO LT C 3 F. OLD BUSINESS G. REQUESTS FOR WORK SESSIONS H. REQUESTS FOR PUBLIC HEARINGS I. PUBLIC HEARING J. FIRST READING OF ORDINANCES 1. Ordinance amending and reenacting Sections 10-1 through 10- 6, Sections 10-8 through 10-11, and Sections 10-15, 10-115,10- 16,10-18, and 10-19, Article I; Sections 10-30 through 10-36, Article II; and Sections 10-53 and 10-56, Article IH; and to repeal Section 10-51, Article HI; of Chapter 10, Licences of the Roanoke County Code enabling legislation, to impose a license fee, and to provide for tax limitations and rate increases relating to the Roanoke County Business, Professional, and Occupational License tax. (Brent Robertson, Budget Manager) BLT MOTION TO APPROVE 1ST READING WITH INCLUSION OF MASSAGE THERAPISTS AND TECHNICIANS. 2ND AND PUBLIC HEARING - 6/25/96 URC STAFF TO ADVISE COUNTY BUSINESSES OF CHANGES AND INCLUDE DOCUMENT SHOWING CHANGES BEFORE 2ND READING 2. Ordinance authorizing the relocation of the polling place for the Green Hill Precinct from Fort Lewis Fire Station to Fort Lewis Baptist Church and the North Vinton polling place from the Vinton Fire Station to the Vinton Baptist Church. (Paul Mahoney, County Attorney) HCN MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 6/25/96 URC K. SECOND READING OF ORDINANCES 4 L. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals LBE NOMINATED RICHARD EVAN CURRENT AL TERNATE, TO SERVE A FOUR-YEAR TERM EXPIRING 4/13/2000 2. Board of Zoning Appeals 3. Community Policy and Management Team 4. Highway and Transportation Safety Commission. L,RE ASKED MHA TO CONTACT THOMAS ABBOTT TO SEE IF HE IS WILLING TO SERVE. M. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-061196-6 BLT MOTION TO APPROVE CONSENT AGENDA LJ CC BLT INTRO_D CED DR KOLB AND THANKED HTM FOR HIS YEARS OF SERVICE TO COUNTY SCHOOLS 1. Approval of Minutes -May 9, 1996. 2. Confirmation of committee appointment to the Building Code Board of Adjustments and Appeals, the Board of Zoning Appeals, The Community Policy and Management Team, the Metropolitan Planning Organization, and the Parks and Recreation Advisory Commission. ~-061196-6.a 5 3. A-061196-6.b 4. A-061196-6 .c 5. A-061196-6. d Acceptance of a grant by the Police Department for Community Crime Prevention Services. Acceptance of a grant by the Police Department for enhancing drug enforcement and prosecution. Acceptance of a grant by the Police Department for school resource officers. 6. Acceptance of Summerfield Drive, "Summerfield Subdivision,° Section 1 and 2, into the Virginia Department of Transportation Secondary System. R-061196-6.e 7. Request from School Board for appropriation of the Summer Youth Program grant. A-061196-6.f 8. Request from School Board for appropriation of the 1996/97 Roanoke Valley Regional Special Education Budget. A-961196-6. ~ 9. Adoption of a resolution removing Deerfield Circle from the 1985 road bond project list. R-061196-6.h N. REPORTS AND INQUIRIES OF BOARD MEMBERS . t ~ervisor Edd~Ll asked for a report on the VDOT public hearing held on Tune 6 ECH responded that he attended the meeting and felt there was greater interest in road improvements to Route 11/460 (2Z Received a list From ECH on energy savin~g~ in the schools from Tohnson Controls which included statistics showing considerable savings ECH advised he received list from Dr. Gordon and would have staff look at the electricity line items in the budget to compare the actual savings (~., Was pleased to hear from Toe Obenshain that the regional decal enforcement would be increased with addition of other localities. (41 Asked about the status of the policy manual PMM responded that department heads had received a conv and will meet on Tune 17 to review; and copies will then be 6 forwarded to the BOS. ~perviGOr Harrison• Announced he has received call from residents on ~gewn~cl Circle concerning road im,_provements and has forwarded the information to Arnold Covev. ~gerv~cnr Nickens• Asked staff to contact VDOT regarding a new traffic count at Oak Grove Plaza on Route 419 following completion of the McDonald's Restaurant. ~pervisor Tohnson• Announced he attended the unveiling of new entrance at Hollins College on Tune 1 and that clans were also unveiled for the Hollins Village Master Plan at the ceremonys O. CITIZENS' CONIlVIENTS AND COMMUNICATIONS P. REPORTS ~ICN MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEM 4 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Progress Report on the Comprehensive Plan Q. SENIOR CITIZENS HALL OF FAME AWARDS AND RECEPTION (4:30 p.m.) (The reception will be held on the fourth floor of the Administration Center) R. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (1) personnel matter, performance evaluation of County Administrator and County Attorney and appointment of Fire and Rescue Chief; (5) expansion of existing business or industry; (3) disposition of publicly held real estate; and (~ legal matter; negotiations with the Town of Vinton. FM MOTION TO ~O INTO EXECUTIVE SESSION FOLLOWING THE RF,CF,PTION AT 5:20 P.M. URC RFTITRNED TO OPEN SESSION AT 6.10 P M T. WORK SESSIONS 1. Williamson Road Master Plan (Terry Harrington, Director of Planning and Zoning) PRESENTED BY TERRY HARRINGTON AND LINDA SIMS. BILL RAND AND ASSISTANCE FROM PARKS AND REC ADDED TO PROJECT 2. Budget Work Session (Brent Robertson, Budget Manager) - FINAL BOARD CONSENSUS RE ACHED ON CONTRIBU TIONS TO AGENCIES. - DISCUSSION AND DECISION ON FOLLOWING ISSUES• a $30,000 FOR VINTON TAYCE E FIELD AND $10,900 F OR GARST MILL PARK -YES b FUNDING FOR GENERAL DISTRI CT COURT AN D URBAN PARTNERSHIP - NO c TAIL EXPANSION PRESENTE D BY SHE RIFF HOLT - NO d. POLICE FIRING RANGE - NO - REQUESTS FROM LBE MEMO: - $5,000 FOR EMPLOYEE INCENTIVE A WARDS -YES FUNDING FOR ADDITI ONAL FIRE HYDRAN TS AND REPLACEMENT EO UIPMENT - NE W FIRE AND RESCUE CHIEF TO _ REPORT BACK. - $10,000 FOR CORTRAN SLOTS - WILLIN TO CONSIDER - FUND LOW BAND TOURIST RADIO S YSTEM -DISCU SS AT 7/9 TOINT MEETING WITH ROANOKE CI TY COUN CIL - GENERATOR FOR BENT MO UNTAIN FIRE STATION AND AIR COMPRESSOR FOR CAVE SPRING FIRE ST ATION -NEW FIRE AND s RESCUE CHIEF TO REPORT BACK - CONSENSUS ON ACTUAL 1996-97 VEHICLE COUNT AT 416 - CONSENSUS ON 1996-97 FULL TIME EMPLOYEES AT 735 - BOARD CONTINGENCY FUND TO BE INCREASED TO $350,000 . 3. County Participation on "Petition for Public Works Projects." (Gary Robertson, Utility Director) GARY ROBERTSON TO BRING BACK LIST OF PILOT PROTECT AND POLICY ON 6/25/96. BLT MOTION TO GO INTO EXECUTIVE SESSION AT 8.25 P.M. FOR 2.1-344 ,(A) .~11 EVALUATION OF COUNTY ATTORNEY AND COUNTY ADMINISTRATOR. S. CERTIFICATION OF EXECUTIVE SESSION R-061196-7 BLT MOTION TO RETURN TO OPEN SESSION AT 10.07 P M AND APPROVE CERTIFICATION RESOLUTION - URC U. NEW BUSINESS 1. Resolution approving the fiscal year 1996/97 budget for Roanoke County. (Brent Robertson, Budget Manager) R-061196-8 HCN MOTION TO APPROVE 1996/97 BUDGET WITH CHANGES RESULTING FROM WORK SESSION. AYES-FM.SH,HCN,BLT NAYS-LBE 2. Resolution adopting a Capital Improvements Program for fiscal years 1997-2001. (Brent Robertson, Budget Manager) R-061196-9 BL.T MOTION TO APPROVE 1997-2001 CIP AYES-FM.SH.HCN.BL.T NAYS-LBE 3. Resolution establishing salaries for the County Administrator 9 and County Attorney. (Paul M. Mahoney, County Attorney)) R-061196-10 ALT MOTION TO APPROVE SALARIES AS FOLLOWS: COUNTY ADMIN - 4% INCREASE TO BE INVESTED IN NACO DEFERRED COMPENSATION PLAN COUNTY ATTORNEY -4% SALARY INCREASE iTRC V. FIRST READING OF ORDINANCES 1. Ordinance appropriating the funds for the 1996/97 fiscal year budget for Roanoke County. (Brent Robertson, Budget Manager) FM MOTION TO APPROVE 1ST READING WITH CHANGES RESULTING FROM WORK SESSION. 2ND AND PUBLIC HEARING - 6/25/96 - URC HCN ASKED FOR EXPIRATION DATES FOR GRANT AND TEMPORARY FULL-TIlVIE POSITIONS. AGE BLT ASKED STAFF TO NOTIFY VARIOUS AGENCIES OF FINAL DECISIONS ON CONTRIBUTIONS 2. Ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the Code of Virginia. (Diane Hyatt, Finance Director) FM MOTION TO APPROVE 1ST READING INCREASING SALARIES BY 4% 2ND AND PUBLIC HEARING - 6/25/96 - URC W. ADJOLTRNIVIENT BLT DECLARED MEETING ADTOUR_NED AT 10:31 P.M. CONSENSUS ON ACTUAL VEHICLE COUNT AT416 g io OF ~~AN~'YF •~ 'A A 2 ~ ~ a 7838 C~~~x~#~ ~~ ~o~x~.o~~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JUNE 11, 1996 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (703) 772-2005. We request that you provide at least 48- hours notice so That proper arrangements maybe made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend John Hartwig Good Shepherd Lutheran Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Congratulations to Patricia "Trish" Nervo, Glenvar High School, for her accomplishments in track and ® Recycled Paper field. 2. Recognition of County employees for continuing their education: a. Katherine D. Claytor, Assistant Director of Human Resources, for Obtaining her Masters Degree. b. Kelly Crouse and Michael Xeroteres, Real Estate Assessments, for completion of the State Residential Appraiser Licensing Exam. D. BRIEFINGS 1. Update on the Regional Wastewater Treatment Plant. (Gary Robertson, Utility Director) 2. Report from the Treasurer on the public auction of delinquent real estate properties. (Alfred C. Anderson, County Treasurer) E. NEW BUSINESS 1. Request for approval to renew street lighting agreement with American Electric Power. (Arnold Covey, Director of Engineering and Inspections) 2. Request for an appropriation of $18,000 to fund the County's share of the contract for the services of a Communications Consultant to study the Regional Radio Communications Program. (John Chambliss, Assistant County Administrator) 3. Request for authorization to execute a contract with Motorola Corporation for Phase III 800 MIIZ radio system upgrade. (William Rand, Director of General Services) F. OLD BUSINESS G. REQUESTS FOR WORK SESSIONS H. REQUESTS FOR PUBLIC HEARINGS 2 I. PUBLIC HEARING J. FIRST READING OF ORDINANCES 1. Ordinance amending and reenacting Sections 10-1 through 10- 6, Sections 10-8 through 10-11, and Sections 10-15, 10-115,10- 16,10-18, and 10-19, Article I; Sections 10-30 through 10-36, Article II; and Sections 10-53 and 10-56, Article III; and to repeal Section 10-51, Article III; of Chapter 10, Licences of the Roanoke County Code enabling legislation, to impose a license fee, and to provide for tax limitations and rate increases relating to the Roanoke County Business, Professional, and Occupational License tax. (Brent Robertson, Budget Manager) 2. Ordinance authorizing the relocation of the polling place for the Green Hill Precinct from Fort Lewis Fire Station to Fort Lewis Baptist Church and the North Vinton polling place from the Vinton Fire Station to the Vinton Baptist Church. (Paul Mahoney, County Attorney) K. SECOND READING OF ORDINANCES L. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. Board of Zoning Appeals 3. Community Policy and Management Team 4. Highway and Transportation Safety Commission. M. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS 3 LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -May 9, 1996. 2. Confirmation of committee appointment to the Building Code Board of Adjustments and Appeals, the Board of Zoning Appeals, The Community Policy and Management Team, the Metropolitan Planning Organization, and the Parks and Recreation Advisory Commission. 3. Acceptance of a grant by the Police Department for Community Crime Prevention Services. 4. Acceptance of a grant by the Police Department for enhancing drug enforcement and prosecution. 5. Acceptance of a grant by the Police Department for school resource officers. 6. Acceptance of Summerfield Drive, "Summerfield Subdivision,° Section 1 and 2, into the Virginia Department of Transportation Secondary System. 7. Request from School Board for appropriation of the Summer Youth Program grant. 8. Request from School Board for appropriation of the 1996/97 Roanoke Valley Regional Special Education Budget. 9. Adoption of a resolution removing Deerfield Circle from the 1985 road bond project list. N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. CITIZENS' COMI~~NTS AND COMMUNICATIONS P. REPORTS 4 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Progress Report on the Comprehensive Plan Q. SENIOR CITIZENS HALL OF FAME AWARDS AND RECEPTION (4:30 p.m.) (The reception will be held on the fourth floor of the Administration Center) R. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (1) personnel matter, performance evaluation of County Administrator and County Attorney. S. CERTIFICATION OF EXECUTIVE SESSION T. WORK SESSIONS (6:00 P.M.) 1. Williamson Road Master Plan (Terry Harrington, Director of Planning and Zoning) 2. Budget Work Session (Brent Robertson, Budget Manager) 3. County Participation on °Petition for Public Works Projects." (Gary Robertson, Utility Director) U. NEW BUSINESS 1. Resolution approving the fiscal year 1996/97 budget for Roanoke County. (Brent Robertson, Budget Manager) 2. Resolution adopting a Capital Improvements Program for fiscal years 1997-2001. (Brent Robertson, Budget Manager) 3. Resolution establishing salaries for the County Administrator and County Attorney. (Paul M. Mahoney, County Attorney)) 5 s r V. FIRST READING OF ORDINANCES 1. Ordinance appropriating the funds for the 1996/97 fiscal year budget for Roanoke County. (Brent Robertson, Budget Manager) 2. Ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the Code of Virginia. (Diane Hyatt, Finance Director) W. ADJOI;iRNMENT 6 i ~ ~ .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1996 RESOLUTION 061196-1 OF CONGRATULATIONS TO PATRICIA CLAIRE NERVO~ AN OUTSTANDING GRADUATE AT GLENVAR HIGH SCHOOL. WHEREAS, Patricia Nervo has demonstrated great academic achievement, athletic excellence, and community leadership throughout her academic career at Glenvar High School; and WHEREAS, Patricia Nervo is an honor graduate, a member of the Honor Society of America, winner of the President's Award for Educational Excellence, and the B'nai B'rith Award; and WHEREAS, Patricia Nervo recently won the State 1,600 and 3,200 meter races in record time beating her own records in both events while helping to lead Glenvar's Women's Track Team to a ninth place finish in the Group A State track meet at the University of Virginia; and WHEREAS, Patricia Nervo is a Cross Country District, Region, and State Metro Champion and Record Holder, Most Valuable Player, Timesland Cross Country Runner of the Year, and 4th place winner of the Foot Locker National and 1st Team All-American; and WHEREAS, Patricia Nervo is a Track District, Region and State Cosmopolitan 1,600 meter and 3,200 meter Champion, and Record Holding Cosmopolitan Most Valuable Player; and WHEREAS, Patricia Nervo is a community leader certified in first aid, basic water safety and rescue, as well as recipient of the Virginia PTA Citizenship Essay Contest, and the Highlander of the Year; and WHEREAS, Patricia Nervo will be attending the University of North Carolina this fall on a full scholarship in Cross Country Running and Track. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to Patricia Claire Nervo for her outstanding performance in academic excellence, athletic competition and community leadership. On motion of Supervisor Harrison to adopt the resolution, and carried by the following vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Dr. Deanna Gordon, Superintendent, Roanoke County Schools Resolutions of Congratulations File C- 6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1996 RESOLUTION OF CONGRATULATIONS TO PATRICIA CLAIRE NERVO, AN OUTSTANDING GRADUATE AT GLENVAR HIGH SCHOOL. WHEREAS, Patricia Nervo has demonstrated great academic achievement, athletic excellence, and community leadership throughout her academic career at Glenvar High School; and WHEREAS, Patricia Nervo is a honor graduate, a member of the Honor Society of America, winner of the President's Award for Educational Excellence, and the B'nai B'rith Award; and WHEREAS, Patricia Nervo recently won the state 1,600 and 3,200 meter races in record time beating her own records in both events while helping to lead Glenvar's Womens Track Team to a ninth place finish in the Group A state track meet at the University of Virginia; and WHEREAS, Patricia Nervo is a Cross Country District, Region, and State Metro Champion and record holder, Most Valuable Player, Timesland Cross Country Runner of the Year, and 4th place winner of the Foot Locker National and 1st Team All-American; and WHEREAS, Patricia Nervo is a Track District, Region and State Cosmopolitan 1,600 meter and 3,200 meter Champion, and Record Holding Cosmopolitan Most Valuable Player; and WHEREAS, Patricia Nervo is a community leader certified in first aid, basic water safety and rescue, as well as recipient of the Virginia PTA Citizenship Essay Contest, and the Highlander of the Year; and WHEREAS, Patricia Nervo will be attending the University of North Carolina this fall on a full scholarship in Cross Country Running and Track. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to Patricia Claire Nervo for her outstanding performance in academic excellence, athletic competition and community leadership. ~~ , CERTIFICATE OF RECOGNITION AWARDED TO KATHERINE D. CLAYTOR FOR OBTAINING A MASTER'S DEGREE IN PERSONNEL MANAGEMENT FROM LYNCHBURG COLLEGE, MAY, 1996 Presented this 11th day of .tune 1996 Signature Chairman, Roanoke Counfy Board of Supervisors Title ~~~~~~ ~~ ~~~r~~~~ CERTIFICATE OF RECOGNITION AWARDED TO KELLY GROUSE FOR COMPLETION OF THE STATE RESIDENTIAL APPRAISAL LICENSING EXAM Presented this ~ 1 th day of ,tune 1996 Signature Chatrman, Roanoke Counfy Board of Supervisors Title ~4 ~ ~n~~~~ ~~ ~~~~~~~ CERTIFICATE OF RECOGNITION AWARDED TO MICHAEL XEROTERES FOR COMPLETION OF THE STATE RESIDENTIAL APPRAISAL LICENSING EXAM ~. Presented this 11th day of June 1996 Signature Chairman, Roanoke County Board of SupervJsors Title ~~ ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1996 AGENDA ITEM: Update on Upgrading the Regional Wastewater Treatment Plant and Major Interceptor Lines COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On November 1, 1994 Roanoke County, along with the other valley governments signed a revised wastewater treatment contract. This contract calls for a major upgrade of the regional wastewater treatment facility and the Roanoke River and Tinker Creek Interceptors. The allocated capacities in this contract were based on a tiered permit concept. The total estimated cost of this project (using 1993 dollars) was approximately 41 million dollars. The revised cost estimate using inflation and anticipated construction difficulties is 48.8 million dollars. SUMMARY OF INFORMATION: As design of the project proceeded, the localities began meeting on a quarterly basis to review progress. The last such meeting was held May 16, 1996. The most critical development since the last status report (January 9, 1996) is that DEQ has denied the tiered permit concept. The tiered concept was based on plant capacity of 42 MGD average flow with a 171 % increase for peak flows in wet weather. Our latest negotiations with DEQ are based on a straight permit with a capacity of 62 MGD. This concept will require an amendment to the 1994 contract. Roanoke County, Botetourt County, City of Salem and the Town of Vinton have asked Finkbeiner, Pettis & Strout (FPS) to act as our agent in negotiating this amendment with the City of Roanoke. A status report of the various construction projects is attached. SUBMITTED BY: 1 Gary Robertson, P. ' Utility Director APPROVED: Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ _ Received () Harrison _ _ _ Referred Johnson _ to Minnix _ _ _ Nickens ~_ I ~- i STATUS REPORT REGIONAL WASTEWATER TREATMENT PLANT EXPANSION UPGRADE OF ROANOKE RIVER INTERCEPTOR AND TINKER CREEK INTERCEPTOR County Utility Department staff met on May 16, 1996, with staff representatives from Roanoke City, City of Salem and Botetourt County to receive a status update of the Regional Wastewater Plant expansion; Tinker Creek interceptor sewer upgrade and Roanoke River interceptor sewer upgrade projects. The following information was disseminated at the meeting: REGIONAL WASTEWATER TREATMENT PLANT EXPANSION Design of Treatment Facility Expansion: 1. Design of treatment facilities is now underway. Submittal of project plans and specifications to State Health Department is anticipated around mid-October, 1996. Construction is scheduled to commence during Spring 1997. 2. Bids were received in March for- the Biological Activated Filter equipment, which is to be purchased separately and installed by the general contractor. A technicality in the bid specifications forced the City to reject all bids. Rebidding of the equipment with corrected specifications will take place in June. Determination of Treatment Facility Permit Limits: 3. County Utility Department staff have attended several meetings with DEQ staff and representatives to discuss the permit limits (including permitted flow capacity) that are to be established for the plant expansion. A protocol is being developed by Roanoke City which is intended to demonstrate that the net pollutant load to the Roanoke River resulting from sewer overflows will be reduced following completion of the treatment plant expansion and interceptor sewers. The overall net reduction in pollutant load achieved by the subject projects will determine the allowable flow capacity for the treatment plant. Documentation of sewer overflow occurrences is being compiled by each jurisdiction. At a meeting held on May 7th at the DEQ offices, preliminary overflow data were submitted to the DEQ staff. Videotape footage of overflow occurrences was also presented. During the course of the meeting, DEQ staff was cautiously optimistic, based on the overflow data presented so far, that the design capacity of the plant could be increased to 62 MGD. Additional data will be submitted to DEQ for their review during the month of June. DEQ has indicated that a decision on the protocol would be rendered within 60 days of receipt of the sewer overflow data and documentation. Cost Update: 4. Total current estimated costs for the project are $19 million with Roanoke County's share being approximately $5.6 million. ~_i TINKER CREEK SEWER INTERCEPTOR Permit Application and Approval: 1. VMRC permit application was made on December 18, 1995. A public hearing was held on March 26, 1996, and the project was approved at that time. 2. Norfolk-Southern Railroad permit applications were made on December 18, 1995. Permits were returned to Roanoke City for execution on May 10, 1996. 3. Construction easement/permit with Plantation Pipeline was completed on Apri125, 1996. 4. Roanoke City staff and engineering consultant are coordinating with Corps of Engineers and VA Department of Fish and Wildlife for construction stream/disturbance permit approval. Current Activities: 5. State Health Department has reviewed project plans and specifications. Engineering consultant is addressing minor Health Department comments. Approval of plans and specifications is anticipated by July 1st. Construction Schedule: 6. It is anticipated that two construction contracts will be bid for the project. Each contract will consist of installation of approximately 5,000 lineal feet of interceptor sewer line. Bidding for the contracts will commence in mid-July. Cost Update: 7. Total current estimated costs for the project are $6.3 million with Roanoke County's share being approximately $2.1 million. ROANOKE RIVER SEWER INTERCEPTOR Permit Application and Approval: 1. VMRC permit application was made on Apri123, 1996. Review of the application is still in progress. 2. Norfolk-Southern Railroad permit applications were made on December 20, 1995. Review of applications is still in progress. 3. Construction easement/permit with Plantation Pipeline was completed on April 25, 1996. 4. Roanoke City staff and engineering consultant are coordinating with Corps of Engineers and VA Department of Fish and Wildlife for construction stream/disturbance permit approval. It may be possible that a survey of the Roanoke River log perch will be required to determine the degree of protection for the fish during construction. ;J Current Activities: 5. Project plans and specifications .will be submitted to the State Health Department for review during June. Approval of plans and specifications is anticipated by mid-August. 6. Right-of--way acquisition plats are approximately 70 percent complete. Approximately 70 parcels will be affected by pipeline installation. Construction Schedule: 7. It is anticipated that six (6) construction contracts will be bid for the project. Each contract will consist of installation of approximately 9,500 lineal feet of interceptor sewer line. Total project length is 8.92 miles. Bidding for the contracts will commence in late August. Cost Update: 8. Total current estimated costs for the project are $23.5 million with Roanoke County's share being approximately $6.9 million. > ~ ,,,,~1 z ~ 1838 ALFRED C. ANDERSON, CFO, CGT TREASURER T0: Roanoke County Board of Supervisors DATE: June 7, 1996 SUBJECT: Judicial Sale FROM: Alfred C. Anderson, Roanoke County Treasurer You will recall that the Board approved the Treasurer to enter into a contract to start our 1st judicial sale. We appeared in court May 22. The court found our Bills of Complaint true. The order was entered on May 22 to have the sale on June 25, 1996 at 10:00AM. Payments can be made until 5PM on June 24. Out of 100 parcels with a delinquency of over $250,000, there remains 22 properties with an assessed value approximately $600,000 and a total delinquency of $60,000 plus that is scheduled to be sold. The Court further set August 8, for hearing our confirmation of the bids. The Court approved Bland Land Company as the auctioneer. The entire proceeds of any sale will be held in a trust account to be disbursed by a further court order. Our efforts in conducting the County's first judicial sale has been a success and appears to be a successful operation in the future. If anyone is interested about the June 25th auction at the Court House, they would need to call Bland Land Company. P.O. BOX 21009 ROANOKE, VIRGINIA 24018-0533 (540) 772-2056 FAX: (540) 772-7514 ® Recycled Paper t. ~' i ACTION NO. A-061196-2 ITEM NUMBER ~" J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1996 AGENDA ITEM: Renewal of Roanoke County and American Electric Power ten-year Street Light Agreement (1996-2006). COUNTY ADMINISTRATOR'S COMMENTS .~ / G~c~~ U EXECUTIVE SUMMARY American Electric Power is notifying the Board of Supervisors that our current street agreement with AEP is due to expire at the end of this month. Staff is requesting the Board to authorize the County Administrator to execute the attached agreement. SUMMARY OF INFORMATION American Electric Power has notified Roanoke County that our existing street light agreement with them is due to expire June 30, 1996. The existing agreement, as well as the new agreement, is for ten-years. Annual funding in Roanoke County for street lights are governed by two separate agreements with American Electric Power. The first agreement that is attached and a part of this report, guarantees to AEP that Roanoke County will maintain a certain quantity of street lights for a period of ten (10) years. The new agreement sets the minimum number of units provided and maintained by AEP throughout the term of this agreement at 1,297. This number represents the current number of units (lamps) in operation today. The second agreement is the agreement that sets the monthly rates for the various units. This agreement is negotiated by the Virginia Municipal League (VML) every two (2) years. FISCAL IMPACT: Roanoke County is currently budgeted to cover the electricity usage for the current number (1,297) of units in service today. The actual fiscal impact will be predicated on the rates that are negotiated by VML. 1 . . ~-I STAFF RECOMMENDATION: Since this is the only company available to provide this type of service, staff recommends that the Board of Supervisors authorize the County Administrator to execute the attached agreement. ITTEU BY: Arnold Cove,, Direct~r of Engineering & Ins ections APPRO D BY: ~9-s~ mer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Lee B. No Yes Abs Denied ( ) Eddy on to approve street Eddy ~_ Received ( ) lighting agreement Harrison ~_ Referred ( ) Johnson ~_ To ( ) Minnix ~ Nickens ~ cc: File Arnold Covey, Director, Engineering & Inspections Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney 2 i American Elsctrlc Power • PO Box 2021 Roanoke, VA 24022-2121 540 985-2300 April 26, 1996 Chairman, Bob L. Johnson 5204 Bernard Drive, SW Roanoke, VA 24018 Dear Mr. Johnson: ~ { ' ~ "~ ~, v L AMER/CAN _ . ELECTRIC ~...._ . __ .. _ ... POWER .. ~ _ .. ~~~ * ~~ , L~ CL)d.~yb~~~ F.~t~- The existing street lighting agreement between Roanoke County Board of Supervisors and Appalachian Power Company is about to expire. Three copies of a new ten-year agreement are enclosed for your council's consideration and approval. The new agreement will take effect on July 1, 1996, and will expire on June 30, 2006. Please execute and return all copies for our execution. A completed copy will be returned for your file. If you have any questions, please contact me at 540-985-2750. Sincerely, J n F . Wi 11 i ams ,~,?~~~'~ y2 usiness Services Supervisor ~ ~ ~ ~ /d ~ N ~~/' ~~ I~[),. "O- a+ .s 00 Enclosures "~ ` ~ , ~s ~• °~ ~ ¢ ~ o s f ' ~ c: T. L. McMahan -District Manager ~„_ ~ ,~, ~~~ THIS AGREEMENT entered into this 30th day of June by and between APPALACHI N O ER COMPANYTiereafter ca e t e Company" 9 and _ Roanoke County Boar o~ ~upervisor~ c r J. 3T r• . W I T N E S S E T H: For and in consideration of the mutual covenants and agreements hereinafter contained, the parties hereto agree with each other as follows: 1. Throughout the term of this agreement, the Company agrees to provide and maintain a street lighting system for the Customer, consisting initially of the number of lamps of the size and type set forth below, together with electric energy sufficient to operate said lamps continuously from one-half hour after sunset until one-half hour before sunrise every night, approximately 4,000 hours per annum. NO. SIZE OF UNITS IN LUMENS TYPE 971 9500 HPS* overhead wood pole 55 9500 _ _HPS* under round wood pole 42 9500 _ HPS* underground post-top 219 22000 HPS* overhead wood pole _ 6 22000 HPS* under round wood pole 2 22000 HPS* underground aluminum pole 2 50000 HPS* overhead wood pole 1297 TOTAL *HPS lamps of not less than 9500 lumens shall be installed under *High Pressure Sodium this agreement. It is agreed that the minimum number of lamps provided and maintained by the Company throughout the term of this Agreement shall not be less than the total number of lamps set forth above. 2. The Customer agrees to accept the service herein specified during the term of this Agreement and to pay therefor at the rates, for the periods, and under the Special Terms and Conditions of Service set forth in the attached Exhibit A, or any subsequent revision thereto. The rates and rate periods provided for in this Agreement shall be subject to revision for street lighting service rendered on and after July 1, 1993, and periodically thereafter. The revisions will be those established for street lighting in Virginia through the Company's negotiations with the Customer or those authorized to negotiate on the Customer's behalf. The rates charged pending completion of such negotiations shall be those proposed by the Company and such rates shall be collected by the Company subject to refund (with interest at the rate then being paid by the Company on its customer deposits in Virginia). in the event that the rates ultimately agreed upon by the Company and the Customer are less than the rates proposed by the Company. 3. Upon receipt of a written notice from a duly authorized represent- ative of the Customer, the Company agrees to install additional lamps. Such lamps shall be provided by the Company and paid for by the Customer in accordance with the rates and Special Terms and Conditions of Service set forth in the attached Exhibit A, or any subsequent revision thereto. Whenever additional lamps are so ordered, the minimum number of lamps to be furnished throughout the remainder of the period covered by this Agreement shall be increased accordingly. Temporary lamps, if ordered, shall be furnished under separate agreement.' ~'~' l THIS AGREEMENT entered into this 30th day of June , 19 96 by and between APPA ACHI 0 ER COMPANY ~iereafter ca e t e Company", and Roanoke County ~Boar~'o~ ~upervisor~ hereafter ca a the "Customer". ~ W I T N E S S E T H: For and in consideration of the mutual covenants and agreements hereinafter contained, the parties hereto agree with each other as follows: 1. Throughout the term of this agreement, the Company agrees to provide and maintain a street lighting system for the Customer, consisting initially of the number of lamps of the size and type set forth below, together with electric energy sufficient to operate said lamps continuously from one-half hour after sunset until one-half hour before sunrise every night, approximately 4,000 hours per annum. NO. SIZE OF UNITS IN LUMENS 971 55 42 219 6 2 2 1297 TOTAL TYPE 9500 HPS* overhead wood pole 9500 HPS* under round wood pole 9500 HPS* underground post-top 22000 HPS* overhead wood pole 22000 _ HPS* underground wood pole 22- _ HPS* underground aluminum pole 50000 -____ HPS* overhead wood pole -- *High Pressure Sodium *HPS lamps of not less than 9500 lumens shall be installed under this agreement. It is agreed that the minimum number of lamps provided and maintained by the Company throughout the term of this Agreement shall not be less than the total number of lamps set forth above. 2. The Customer agrees to accept the service herein specified during the term of this Agreement and to pay therefor at the rates, for the periods, and under the Special Terms and Conditions of Service set forth in the attached Exhibit A, or any subsequent revision thereto. The rates and rate periods provided for in this Agreement shall be subject to revision for street lighting service rendered on and after July 1, 1993, and periodically thereafter. The revisions will be those established for street lighting in Virginia through the Company s negotiations with the Customer or those authorized to negotiate on the Customer's behalf. The rates charged pending completion of such negotiations shall be those proposed by the Company and such rates shall be collected by the Company subject to refund (with interest at the rate then being paid by the Company on its customer deposits in Virginia). in the event that the rates ultimately agreed upon by the Company and the Customer are less than the rates proposed by the Company, 3. Upon receipt of a written notice from a duly authorized represent- ative of the Customer, the Company agrees to install additional lamps. Such lamps shall be provided by the Company and paid for by the Customer in accordance with the rates and Special Terms and Conditions of Service set forth in the attached Exhibit A, or any subsequent revision thereto, Whenever additional lamps are so ordered, the minimum number of lamps to be furnished throughout the remainder of the period covered by this Agreement shall be increased accordingly. Temporary lamps, if ordered, shall be furnished under separate agreement.' L~ THIS AGREEMENT entered into this 30th day of June , 19 96 , by and between APPALACHI O ER COMPANY hereafter ca e t e 'Company", and Roanoke County Boar~o~ ~upervisor~ herea ter ca ~~ }~ "C ua{. vlllCi W I T N E S S E T H: For and in consideration of the mutual covenants and agreements hereinafter contained, the parties hereto agree with each other as follows: 1. Throughout the term of this agreement, the Company agrees to provide and maintain a street lighting system for the Customer, consisting initially of the number of lamps of the size and type set forth below, together with electric energy sufficient to operate said lamps continuously from one-half hour after sunset until one-half hour before sunrise every night, approximately 4,000 hours per annum. NO. SIZE OF UNITS IN LUMENS TYPE 971 9500 _HPS* overhead wood pole 55 9500 _HPS* underground wood pole 42 9500 HPS* underground post-top 219 22000 HPS* overhead wood pole 6 22000 HPS* _ underground wood pole 2 22000 HPS* underground aluminum pole 2 50000 HPS* overhead wood pole 1297 TOTAL *High Pressure Sodium *HPS lamps of not less than 9500 lumens shall be installed under this agreement. It is agreed that the minimum number of lamps provided and maintained by the Company throughout the term of this Agreement shall not be less than the total number of lamps set forth above. 2. The Customer agrees to accept the service herein specified during the term of this Agreement and to pay therefor at the rates, for the periods, and under the Special Terms and Conditions of Service set forth in the attached Exhibit A, or any subsequent revision thereto. The rates and rate periods provided for in this Agreement shall be subject to revision for street lighting service rendered on and after July 1, 1993 , and periodically thereafter. The revisions will be those established for street lighting in Virginia through the Company's negotiations with the Customer or those authorized to negotiate on the Customer's behalf. The rates charged pending completion of such negotiations shall be those proposed by the Company and such rates shall be collected by the Company subject to refund (with interest at the rate then being paid by the Company on its customer deposits in Virginia). in the event that the rates ultimately agreed upon by the Company and the Customer are less than the rates proposed by the Company. ative of the Customer eitheo Companyt agrees ito install uadditionalz amps resSuch lamps shall be provided by the Company and paid for by the Customer in accordance with the rates and Special Terms and Conditions of Service set forth in the attached Exhibit A, or any subsequent revision thereto. Whenever additional lamps are so ordered, the minimum number of lamps to be furnished throughout the remainder of the period covered by this Agreement shall be increased accordingly. Temporary lamps, if ordered, shall be furnished under separate agreement. APPALACHIAN POWER COMPANY Page 7 of 2 _ '' Virginia -Street Ughting Rates ~ / .... f AVAILABILITY OF SERVICE Available for lighting service sold for the lighting of public streets, public highways and other public outdoor areas in municipalities and political subdivisions where such service can be supplied from the existing general distribution system, MONTHLY RATE __ From 07/01/93 to 12/31/93 Cost of Facilities la Included in Rates A. Overhead Service on Existing Secondary Distribution Facilities 1. Mercur____, v Vaoor 3,500 Lumen 4.05 _ _ _ _ The 3,500 lumen luminaire is no longer available for replacement or for additional installations. 2. Mercury VaDar 7,000 Lumen 5.12 292.00 11,000 Lumen*. 6.62 334.00 21,000 Lumen 8.14 384.00 58,000 Lumen 14.28 595.00 3. High Pressure Sodium 5,800 Lumen 5.18 289.00 9,500 Lumen 5.67 310.00 16,000 Lumen 6.05 310.00 22,000 Lumen 7.34 383.00 50,000 Lumen 9.72 458.00 8. Service on SoeciAt r~~,.,a.,.. n,......,, ca-_J_~J .._. _ 1. Mercury Vaoor 7,000 Lumen . 11,000 Lumen*. . 21,000 Lumen , 58,000 Lumen . 2. Mercury Vaoor Post Too 7,000 Lumen . 3. High Pressure Sodium 5,800 Lumen . 9,500 Lumen . 16,000 Lumen . 22,000 Lumen . 50,000 Lumen . 4. High Pressure Sodium Post Too 9,500 Lumen . Issued: January 14, 1994 From 01/01/94 to 06/30/96 Cost of Facilities: la Included in Rates 4.10 _ _ _ _ i 5.53 282.00 6.39 323.00 7.87 372.00 13.80 480.00 4.87 272.00 5.33 291.00 5.68 250.00 6.90 360.00 9.14 431.00 12.21 698.00 12.03 688 00 13.96 783.00 13.75 . 772 00 15.71 846.00 15.48 , 834 00 22.35 1069.00 22.03 . 490.00 6.38 395.00 5.89 364.00 11.71 708.00 11.32 685 00 12.18 726.00 11.77 . 702 00 13.65 790.00 13.20 . 750 00 14.70 849.00 14.21 . 821 00 17.96 973.00 17,36 . 941.00 6.16 Issued By Joseph H. Vipperman, President Roanoke, Virginia 394.00 5.68 Effective: July 1, 1993 363.00 APPALACHIAN POWER COMPANY Virginia -Street Lighting Rates SPECIAL TERMS AND CONDITIONS Page 2 of 2 ~'~ The above rates under Sections A and B are based on the Company's making an investment in new standard facilities in the amount as shown ad3acent to the rate. When the investment in new standard facilities, including costs for service from underground, exceeds the predescribed amount, the difference will be paid to the Company by the Customer as a Contribution in Aid of Construction. Decorative and other non-standard fixtures and/or poles are not included in the standard street lighting rate but may be installed at the Company's option. For new installations of more than 50 decorative or nonstandard fixtures and related facilities by a single customer, the Company will install and maintain the nonstandard facilities subject to the monthly charges for a standard street light of equivalent wattage in Sections A and B above and subfect to tfie Company's recovering the difference between the installed cost of the nonstandard facilities and the Cost of Facilities included in the rates in Sections A and B above. The customer agrees to maintain a stock of replacement poles, fixtures and lamps which the Company will acquire, as needed to accomplish replacements. Charges and provisions of service for new installations of less than 50 nonstandard fixtures and/or poles will be sub3ect to individual negotiations. Customers may request that existing Mercury Vapor lights be removed and replaced by High Pressure Sodium Vapor lights. Where such a request is made, the Company and the customer will identify an orderly and mutually acceptable schedule for accomplishing the requested conversion. Where 3,500 lumen Mercury Vapor street lights are to be replaced with Sodium Vapor street lights, such changes x111 be made, pursuant to an agreed schedule. at no charge to the customer. For conversion of all other Mercury Vapor street lights, the customer agrees to pay to the Company, prior to such conversion, an amount equal to the removal cost of ;45 per street light plus the remaining unused life of the Mercury Vapor facilities being removed. In those instances where the Mercury Vapor facilities being removed have been installed for 20 years or longer, there will be no charge for the remaining unused life of the facilities being removed. Existing street lighting facilities served on special Company owned metal, concrete, or ornamental poles, and wood poles served from underground distribution will be billed under the rates contained in Section B. Service to Customer owned facilities, such as bridge lighting, etc., will be billed under the rates contained in Section A. *With the effective date of this rate schedule, the 250 watt 11,000 lumen mercury vapor lamp will no longer be available for new installations or for repair or replacement of existing units. Issued: January 14, 1994 Effective: July 1, 1993 Issued By Joseph H. Vipperman, President Roanoke, Virginia ~. e A-061196-3 ACTION N0. ITEM NUMBER E'"~ T AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1996 AGENDA ITEM: Request for an Appropriation of $18,000 to fund the County's Share of the Contract for the Services of a Communications Consultant to study the Regional Radio Communications Program. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: At the Joint Meeting of the Board of Supervisors of Roanoke County and the Roanoke City Council on March 4, 1996, staff presented a report on the radio communications system currently in place. The report also identified the need to retain the services of a consultant to assist in mapping a planned migration to a radio system which would provide inter-operability between the County and City, particularly within the areas of Public Safety. This issue was identified in the Towers Perrin Study which was completed in May 1995 and has been one of four major activities under study by a regional committee under the leadership of the County Administrator and City Manager as facilitated by Tom Brock. The County and City team received proposals for the consulting services and now come before you requesting an appropriation of $18, 000 to cover the County's share of this Phase I study. The scope of work in this phase includes an evaluation of each jurisdiction's (County and City of Roanoke) current radio system, the next planned expansion of the systems, the desire to have inter-operability between the two jurisdictions, and then to suggest a migration path to accomplish the same. It should be noted that the County recently received approval for six new 800 MHZ frequencies and must move ahead with the utilization of them or risk losing them. The City has also applied for ten 800 MHZ channels which need to be considered in the study. We received four responses to our Request for Proposal and recommend awarding the contract to Hayes, Seay, Mattern and Mattern of Roanoke at a cost not to exceed $36,000. The cost of this study is being jointly funded by the County and City as proposed at our joint meeting on March 4, 1996. . ~ . i. ~-~ FISCAL IMPACT: The County share of this project is $18,000 which staff recommends appropriating from the unappropriated balance of the Capital Fund. ALTERNATIVES: 1. Appropriate $18,000 to fund the County share of this project which should be completed by the end of October, 1996. 2. Do not participate in the joint study. RECOMMENDATION: Staff recommends Alternative 1 to participate with the City of Roanoke in this joint communications study, authorizing the County to enter into an appropriate contract with Hayes, Seay, Mattern and Mattern, and appropriating $18,000 as the County share of the project from the unappropriated balance of the Capital Fund. Respectfully submitted, Appro d by, ~~~ ~~~~ ~ John M. Chambliss, Jr. Elmer C. Hodge Assistant Administrator County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson to approve 518,000 Eddy ~, Received ( ) appropriation Harrison ~ Referred ( ) Johnson ~_ To ( ) Minnix ~ Nickens ~_ cc: File John M. Chambliss, Jr., Assistant Administrator William J. Rand, III, Director, General Services Elaine Carver, Director, Procurement Diane D. Hyatt, Director, Finance ,~ , ... ~:. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1996 RESOLUTION 061196-4 AUTHORIZING THE EXECUTION OF A CONTRACT WITH MOTOROLA CORPORATION AND APPROVING REIMBURSEMENT FOR LEASE/PURCHASES OF 800 MHZ COMMUNICATIONS SYSTEM AND RELATED TOWER IMPROVEMENTS The Board of Supervisors of the County of Roanoke, Virginia ("County") has determined that it is necessary or desirable to: (A) authorize the execution of a contract with Motorola Corporation, and (B) advance money to pay the costs of acquiring certain equipment and improvements for the County consisting of a 800 MHZ Communications System and related tower improvements ("Equipment"), and (C) to reimburse such advances with proceeds of one or more financings. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. 2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County to pay the costs of acquiring the Equipment from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued for the Equipment is $2,200,000. 3. The Board of Supervisors determines that the financing of the acquisition of the Equipment pursuant to one or more agreements providing for the leasing of the Equipment by the County from one or more lessors (collectively, the "Lease") is in the best interest 1 r, of the County and the lease financing of the Equipment is authorized. The maximum aggregate amount of the principal components of the Lease shall be $2,200,000 plus an amount sufficient to pay the costs incurred by the County in connection with the financing or financings and to fund any required reserves. The Director of Finance and the County Administrator are authorized to select a lessor or lessors and to execute and deliver on behalf of the County an appropriate Lease or Leases and such other documents, agreements and certificates as may be necessary to complete the lease financing. 4. The County Administrator, the Director of Finance and such officers, agents and employees of the County as either of them may direct are authorized and directed to prepare any and all instruments, opinions, certificates and other documents necessary to carry out the purposes of this Equipment and all such action previously taken is ratified and confirmed. 5. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Minnix to authorize execution of the contract and adopt the resolution, and carried by the following vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File William J. Rand, III, Director, General Services Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney 2 ACTION NO. ITEM NUMBER '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1996 AGENDA ITEM: Authori2ation to Execute a Contract with Motorola Corporation for Phase III 800 MI3Z Radio System Upgrade COUNTY ADMINISTRATOR'S COMMENT We have reviewed this project with all of you on several occasions and you have given us tentative approval to proceed We no~v have authorization from the FCCfor the additional frequencies that are necessary. Tl:e FCC has, however, put a very short time limit on the authorization for us to use or lose the frequencies. It is important to begin as quickly as possible, and we would like approval to proceed with the project at this meeting. We Izave made plans to value engineer the project and it is being coordinated with expansion plans for Roanoke City and Vinton. I appreciate your support for this project BACKGROUND: On May 17, 1995 a presentation was made to the Board of Supervisors regarding the need to upgrade the 800 MIIZ Motorola thunked radio system. The result of that meeting was the application to the FCC by Roanoke County for seven additional trunking channels, and the initiation of the "no-charge" engineering study by Motorola. Lease-purchase funding by debt drop-off of the existing system was discussed and agreed to in principle at a budget work session on March 12, 1996. SUMMARY OF INFORMATION• The Motorola 800 MHZ Smartnet trunked radio system which has provided fine radio coverage and dependability needs to be expanded in a timely manner to ensure reliable communications for all county departments. Channel loading (capacity), frequency availability, inter and intra departmental operability, microwave saturation and equipment aging need to be addressed. Roanoke County applied for seven trunked channels on a five year slow growth plan. On February 27, 1996, the FCC granted six channels on a four year growth plan. Motorola has completed the engineering and planning necessary to implement Phase III. Motorola proposes to provide system infrastructure upgrades for $1,871,378.00, 70 mobile radios for $122,850.00 and 70 portable radios for $135,800.00. The total is $2,130,028.00. This proposal addresses all the r Approved () Motion by No Yes Abs Denied () Eddy Received () Harrison Referred () Johnson To () Minniz Nickens . t 1. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1996 RESOLUTION APPROVING REIMBURSEMENT FOR LEASE/PURCHASES OF 800 MHZ COMMUNICATIONS SYSTEM AND RELATED TOWER IMPROVEMENTS -~ The Board of Supervisors of the County of Roanoke, Virginia ("County") has determined that it is necessary or desirable to advance money to pay the costs of acquiring certain equipment and improvements for the County consisting of a 800 MHZ Communications System and related tower improvements ("Equipment") and to reimburse such advances with proceeds of one or more financings.. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. 2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County to pay the costs of acquiring the Equipment from the proceeds of its debt or other financings. The maximum amount of debt or other financing expected to be issued for the Equipment is $2,200,000. 3 The Board of Supervisors determines that the financing of the acquisition of the Equipment pursuant to one or more agreements providing for the leasing of the Equipment by ` ~ .~- the County from one or more lessors (collectively, the "Lease") is in the best interest of the County and the lease financing of the Equipment is authorized. The maximum aggregate amount of the principal components of the Lease shall be $2,200,000 plus an amount sufficient to pay the costs incurred by the County in connection with the financing or financings and to fund any required reserves. The Director of Finance and the County Administrator are authorized to select a lessor or lessors and to execute and deliver on behalf of the County an appropriate Lease or Leases and such other documents, agreements and certificates as may be necessary to complete the lease financing. 4 The County Administrator, the Director of Finance and such officers, agents and employees of the County as either of them may direct are authorized and directed to prepare any and all instruments, opinions, certificates and other documents necessary to carry out the purposes of this Equipment and all such action previously taken is ratified and confirmed. 5. This resolution shall take effect immediately upon its adoption. • r t c ~~ The Board of Supervisors of Roanoke County, in regular meeting on the 11th day of June, 1996, adopted the following: RESOLUTION 061196-5 REQUESTING ACCEPTANCE OF YALE DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the street described below was established before July 1, 1986, and currently serves at least 3 families per mile, and WHEREAS, the Virginia Department of Transportation has deemed this county's current subdivision control ordinance meets all necessary requirements to qualify this county to recommend additions to the secondary system of state highways, pursuant to §33.1-72.1, Code of Virginia, and WHEREAS, after examining the ownership of all property abutting this street, this Board finds that speculative interest does not exist. NOW, THEREFORE, BE IT RESOLVED, this Board requests the following street be added to the secondary system of state highways, pursuant to §33.1-72.1(D), Code of Virginia: Name of Street: Yale Drive Length: 0.09 miles. From: 0.24 miles southeast of US 11/460 W with the intersection of SR 710 (Yale Drive), To: 0.33 miles SE of US 11/460 W, to a proposed turn-around. Guaranteed Right-of-Way Width: 50 feet. Plat Recorded, Date: November 5, 1968, Plat Book 7, Page 38 in the Roanoke County Clerk's Office. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, this Board requests the Virginia Department of Transportation to improve said street to the prescribed minimum standards, funding said improvements pursuant to §33.1-72.1(D), Code of Virginia, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Edd}~,; Minnix, Harrison, Nickens,, Johnson Nays: None A Copy Teste: ~• Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation .r f 1 NORTH PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: • 1) Yale Drive from 0.24 miles southeast of Rt. 11/460 to 0.33 miles southeast of Rt. 11/460 to proposed turnaround. LENGTH: (1) 0.09 MILES / RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 18 FEET '.SERVICE: (1) 6 HOMES 1 ,rte *eoe ^ X230 /// / 9 0 • o ~~-... 2.42Ac(DI .I 62. ~ / t9/I 1930 s13 _ i 12 ' 1.76Ac ~ / ~ 13 ~"~-~ 6.76Ac~ , •~ I6 I .. • ' s 26 ; • s~ ~ / ~' " I J°~ ~ 24 ~ Sae ,~ •~• •~ i. 23 + ,..a ~ ' zg 20 21 i ~ t I 'Z • ~ x ~ ~ . ~ 366 s~~e t ~ 3~~0 O ,. 3 ; •. 3..3+6 S~i2 3 18 s,25 « 17 yY ,.i ,_ o..; Yale ~• ,, , .p .. ~~ ~ 38 ' 1,i t _ „~37 ~~ e ; ~ SJ~ • ~ • ' 7.96 ac 35_ x.34 ~ ~. ~ l „ ~ ~ f ; 1 ~~ ' 2 s+» 33BS 431 44 46 47 3+s~ 49 45 4 12 Ac 41 42 S 'i 1.30Ac I.I6AC ~ . 1.79AC 1.33Ae 4 3 8 ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT Acceptance of Yale~Drive into the Virginia State System • ACTION # ITEM NUMBER ~ -' r7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1996 AGENDA ITEM: Acceptance of Yale Drive into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: ~• G`~ d~~ ~"~ ~L`~ 4~~ ~~? - .% ~~ SUMMARY OF INFORMATION: This past spring, County staff has been working with the residents of Yale Drive to determine what options they had to get a portion (.09 miles) of Yale Drive into the State's Secondary Road System. Based on County information, Yale Drive was platted as part of the Glen Forest subdivision in 1966. The first section of Yale Drive was platted a year earlier and is currently in the State's Secondary Road System (State Route 710). The second section, built later, appears to have been built for acceptance in the State Secondary Road System but for some reason undetermined by both the County and State, it was never accepted. The six residents that live along the private portion of Yale Drive have petitioned the County to include their road in the rural addition program. To help expedite their situation, the residents have collected 500 of the funds necessary to make the improvements for State acceptance. FISCAL IMPACT• Funding for surveying, engineering, and administrative work on this road was within the yearly roadway activity of the Engineering & Inspections Department's budget. Staff has contacted the Virginia Department of Transportation and funds are currently available in the county-wide items category (Rural Addition Funds) to complete this project this year. Staff will reimburse the county-wide items category next year with the citizens and State's match under next year's revenue sharing program. v STAFF RECOMMENDATION: Staff recommends that the Board approve a resolution to VDOT requesting the acceptance of Yale Drive into the Secondary Road System. 'SU MITTED BY• APPROVED BY: nold Covey, ..Director Elmer C. Hodge of Engineering & Inspe tions County Administrator ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred To Eddy Harrison Johnson Minnix Nickens The Board of Supervisors of Roanoke County, in regular meeting on the 11th day of June, 1996, adopted the following: RESOLUTION WHEREAS, the street described below was established before July 1, 1986, and currently serves at least 3 families per mile, and WHEREAS, the Virginia Department of Transportation has deemed this county's current subdivision control ordinance meets all necessary requirements to qualify this county to recommend additions to the secondary system of state highways, pursuant to X33.1-72.1, Code of Virginia, and WHEREAS, after examining the ownership of all property abutting this street, this Board finds that speculative interest does not exist. NOW, THEREFORE, BE IT RESOLVED, this Board requests the following street be added to the secondary system of state highways, pursuant to X33.1-72.1(D), Code of Virginia: Name of Street: Yale Drive Length: 0.09 miles. From: 0.24 miles southeast of US 11/460 W with the intersection of SR 710 (Yale Drive), To: 0.33 miles SE of US 11/460 W, to a proposed turn-around. Guaranteed Right-of-Way Width: 50 feet. Plat Recorded, Date: November 5, 1968, Plat Book 7, Page 38 in the Roanoke County Clerk's Office. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, this Board requests the Virginia Department of Transportation to improve said street to the prescribed minimum standards, funding said improvements pursuant to X33.1-72.1(D), Code of Virginia, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Recorded Moved By: Seconded Yeas: Nays: Vote A Copy Teste: By. Mary H. Allen, Clerk Roanoke County Board of Supervisors NORTH PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Yale Drive from 0.24 miles southeast of Rt. 11/460 to 0.33 miles southeast of Rt. 11/460 to proposed turnaround. LENGTH: (1) 0.09 MILES ET RIGHT OF WAY: (1) 50 FE ROADWAY WIDTH: (1) 18 FEET • .SERVICE: (1) 6 HOMES ~ D? / ~~ ~ µl MOO ~ •~'e•g ~soe ~ • ~ ~.o g ~ ieeo ~e*o b ~ ~ '- 3a Oa ~ c ~~ ~ ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPART~tiiENT Acceptance of Yale Drive into the Virginia State System ACTION NO. ITEM NO AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1996 AGENDA ITEM: ORDINANCE TO AMEND AND REENACT SECTIONS 10-1 THROUGH 10-6, SECTIONS 10-8 THROUGH 10-11, AND SECTIONS 10-15, 10-16, 10-18, AND 10-19, ARTICLE I; SECTIONS 10-30 THROUGH 10-36, ARTICLE II; AND SECTIONS 10-53 AND 10-56, ARTICLE III; AND TO REPEAL SECTION 10-51, ARTICLE III; OF CHAPTER 10 LICENSES OF THE ROANOKE COUNTY CODE IN ORDER TO COMPLY WITH THE AMENDED STATE CODE ENABLING LEGISLATION, TO IlVIPOSE A LICENSE FEE, AND TO PROVIDE FOR TAX LIMITATIONS AND RATE INCREASES RELATING TO THE ROANOKE COUNTY BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE TAX COUNTY ADMINISTRATOR'S COMMENTS: The Board has already adopted the School Board budget which is based on revenues from these BPOL changes. These changes do not increase the overall BPOL revenue. They simply replace those funds that would otherwise be lost as a result of General Assembly legislation. This keeps Roanoke County consistent with Roanoke City which just adopted their ordinance and the City of Salem. EXECUTIVE SUMMARY: This is the first reading of the proposed ordinance to amend and reenact Article I, Article II, and Sections 10-44, 10-50, 10-54, AND 10-56, Article III, of Chapter 10 LICENSES, and repealing Section 21-2, Article I, of Chapter 21 TAXATION of the Roanoke County Code to incorporate uniform provisions for the administration of the business, professional, and occupational license (BPOL) tax into the Roanoke County Code. The second reading and public hearing are scheduled for December 12, 1995. BACKGROUND: Chapter 37 (Section 58.1-3700, et seq.) of the Code of Virginia, 1950, as amended, authorizes localities to adopt an ordinance imposing a business, professional, and occupational license (BPOL) tax. In response to criticism of the BPOL tax and support for repeal of the state enabling legislation to eliminate the tax, due to disparity among localities in the tax provisions and administration, many local governments adopted the uniform provisions proposed by the Virginia Municipal League (VML) to voluntarily address the concerns. The Board of Supervisors adopted J= an amended BPOL Ordinance with the uniform provisions on December 12, 1995. The BPOL tax was not eliminated by the 1996 session of the General Assembly, but significant amendments were made to the enabling legislation through adoption of House Bi11293. Specific provisions to address such issues as key definitions, rules for establishing situs, interest and penalty provisions, and due dates were adopted into the state code and are required to be incorporated into any local BPOL ordinance no later than January 1, 1997. In addition, the 1996 General Assembly provided that no locality could impose a BPOL tax on any business with gross receipts less than $100,000, which will have a significant impact upon the revenue generated to local governments by the tax. The amended legislation authorizes localities to impose a fee not to exceed $100, applicable to all businesses, for issuance of a business license. SUMMARY OF INFORMATION: County staff has prepared the proposed amendments to Chapter 10, Licenses, in order to assure that the Roanoke County BPOL ordinance will be in conformity with the requirements of the amended state enabling legislation as of January 1, 1997. Many of the provisions now required by the state were adopted by the Board in December, 1995, but some additional changes are necessary. Revisions to the definitions in § 10-2 of Article I and in § 10-32(b), § 10-33(b), and § 10- 34(b) of Article II, and the revisions to §§ 10-3(b), 10-4, 10-5, 10-6, 10-9, and 10-18 of Article I are to conform with the exact language of the amended corresponding provisions of the Code of Virginia. Sections 10-4(c), 10-10, 10-11, 10-15, 10-16, and 10-18 of Article I, and §10-53 of Article III, are amended to incorporate references to the license fee, as well as the license tax, in the BPOL ordinance. The major substantive changes to the administrative portion of the BPOL ordinance are within § 10-8, where provision is made for the taxpayer to obtain a determination or opinion from the Virginia Department of Taxation in certain circumstances, for agreement between the taxpayer and the assessing official to extend the time for assessment of the tax and specifying the limitation periods for collection of the tax in such cases, and for taxpayer appeals to the Tax Commissioner for correction of assessments. Section 10-3 provides for imposition of the $50.00 fee for issuance of a business license and provides for levy and collection of the BPOL tax, subject to the limitation of no tax upon any business with gross receipts of less than $100,000.00. Sections 10-30 through 10-36 of Article II, which contain the business classifications subject to taxation and the applicable rates, have been amended to delete the $30.00 minimum tax which is no longer applicable. Section 10-30~ has been added to specify businesses which are 2 ~~ included within the'contractor' classification. Section 10-31(d) has been added, as provided in the state code, to include short-term rental business in the retailer classification for tax rate purposes. Sections 10-32, 10-33, and 10-34, relating to businesses classified for taxation purposes as financial, real estate, and professional services, have been amended to provide for the rate increase from $.50 to $.58 per $100 of gross receipts. Sections 10-35 and 10-36, relating to businesses classified for taxation purposes as repair, personal and business services, and including all other businesses and occupations not specifically listed or excepted in the ordinance, have been amended to provide for the rate increase from $.34 to $.36 per $100 of gross receipts. These rates are the maximums authorized by statute and have previously been in effect in many other Virginia localities. Under Roanoke County's current ordinance, every person whose gross receipts from a real estate service, a professional service, or a personal or business service are less than $3,000.00 has been exempt from payment of the BPOL tax. Under the new legislation, these businesses would not be taxable but would be subject to the $50.00 license fee. At the request of the Commissioner of Revenue, sections 10-33, 10-34 and 10-36 have been amended to also exempt these businesses from payment of the license fee, except upon the initial filing of an application for a license. Section 10-51 is to be repealed, as the corresponding state code legislation, §58.1-3725, is repealed, effective January 1, 1997. Section 10-56(d) is amended to clarify that the license tax for public service corporations is to be administered by the Commissioner of Revenue as provided for all other taxes under Chapter 10, and the tax is payable on or before the first day of March. FISCAL IMPACT: Based on State code, as amended by House Bi11293, adopted by the 1996 session of the Virginia General Assembly and approved by Governor George Allen, Roanoke County must exempt all businesses with less than $100,000 of gross receipts from BPOL taxes. The projected revenue loss from this amendment to state code totals approximately $460,000. The state provisions also allow localities to charge a licensing fee of up to $100 for all businesses and set a maximum rate, by category, that can be used to calculate BPOL tax liability for a taxpayer. By imposing a $50 licensing fee (one-half the amount allowed by state code) and increasing the two rate categories referred to in the ordinance to the maximum, there will be no fiscal impact to Roanoke County. The ordinance change will not increase revenues, but will recover projected losses in revenue brought about by state code amendments. STAFF RECOMMENDATION: Approve the first reading of the proposed ordinance to amend and reenact Sections 10-1 through 10-6, Sections 10-8 through 10-11, and Sections 10-15, 10-16, 10-18, and 10-19, Article .~„~--.' I; Sections 10-30 through 10-36, Article II; and Sections 10-53 and 10-56, Article III; and to repeal Section 10-51, Article III; of Chapter 10 Licenses of the Roanoke County Code in order to comply with the amended state code enabling legislation, to impose a license fee, and to provide for tax limitations and rate increases relating to the Roanoke County business, professional, and occupational license tax, and to schedule the matter for a second reading and public hearing on June 25, 1996. Respectfully submitted, ~d Brent Robertson Budget Manager Approv d by, Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ - Received O Harrison _ _ _ Referred () Johnson _ _ To () Mmmx _ - - Nickens _ _ 4 ~~' 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1996 ORDINANCE TO AMEND AND REENACT SECTIONS 10-1 THROUGH 10-6, SECTIONS 10-8 THROUGH 10-11, AND SECTIONS 10-15, 10-16, 10-18, AND 10-19, ARTICLE I; SECTIONS 10-30 THROUGH 10-36, ARTICLE II; AND SECTIONS 10-53 AND 10-56, ARTICLE III; AND TO REPEAL SECTION 10-51, ARTICLE III; OF CHAPTER 10 LICENSES OF THE ROANORE COUNTY CODE IN ORDER TO COMPLY WITH THE AMENDED STATE CODE ENABLING LEGISLATION, TO IMPOSE A LICENSE FEE, AND TO PROVIDE FOR TAX LIMITATIONS AND RATE INCREASES RELATING TO THE ROANORE COUNTY BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE TAX WHEREAS, pursuant to the authority of Chapter 37 (Section 58.1-3700, et se .) of the Code of Virginia, 1950, as amended, the County of Roanoke, Virginia, imposes a business, professional, and occupational license (BPOL) tax through the adoption of an ordinance codified in Chapter 10 Licenses of the Roanoke County Code; and, WHEREAS, said state enabling legislation has been amended through the adoption of House Bill 293 by the 1996 session of the Virginia General Assembly; and, WHEREAS, amended §58.1-3706 of the Code of Virginia, related to limitations on the rate of license taxes, provides that no local license tax shall be imposed on any person whose gross receipts from a business, profession or occupation subject to licensure are less than $100,000 in a locality with a population greater than 50,000; and, WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia, has determined that the imposition of a $50 fee for issuance of a business license, pursuant to amended §58.1-3703.A. of the Code of Virginia authorizing an issuance fee not to exceed $100 on all businesses subject to licensure, is necessary in order to cover the cost of issuing the license and administering the BPOL tax, and to offset the loss of revenue to the County as a result of the exemption to businesses with gross receipts less than $100,000; and, WHEREAS, the Board of Supervisors has further determined that it is necessary to increase the rate of taxation for all businesses to the maximum rates permitted under the state code, namely: from $.50 to $.58 per $100 of gross receipts for businesses classified as financial, real estate, and professional services; and from $.34 to $.36 per $100 of gross receipts for businesses classified as repair, personal and business services, and all other businesses and occupations not specifically listed or excepted; and, WHEREAS, the Board of Supervisors finds that amendments to the administrative provisions of Chapter 10 Licenses is necessary in order to assure that the Roanoke County BPOL ordinance will be in conformity with the requirements of the amended state enabling legislation as of January 1, 1997; and, WHEREAS, legal notice of these amendments has been published in a newspaper of general circulation within Roanoke County on June 11, 1996, and June 18, 1996; and, WHEREAS, the first reading of this ordinance was held on June 11, 1996, and the second reading and public hearing on this ordinance was held on June 25, 1996. 2 .~. ~ ---1 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 10, LICENSES of the Roanoke County Code be amended and reenacted as follows: Chapter 10. LICENSES* ARTICLE I. IN GENERAL Sec. 10-1. Overriding Conflicting Ordinances. ~~' Except as may be otherwise provided by the laws of the Commonwealth of Virginia, and notwithstanding any other current ordinances or resolutions enacted by the Board of Supervisors of the County of Roanoke, Virginia, whether or not compiled in the Code of the County of Roanoke, Virginia, to the extent of any conflict, the following provisions shall be applicable to the levy, .............................. assessment, and collection of licenses required and ;$~ia~ taxes im osed on businesses trades rofessions~''c~! and P ~ P r .::::::::::::::.:::::::.P.:::::::.::.:::::::::: callings and upon the persons, firms and corporateris engaged therein within the County of Roanoke. For the purposes of this chapter, unless otherwise required by the context: (a) Affiliated group means: (1) One or more chains of -~^'~•a~~'^ corporations ~u<''~~at~~<f~5:~t~ connected throu h stock ownershi with a common parent corporation which is apt corporation ;:.;;7:.;:.::.;:.;:.;:.;:.;:< :.;;:.;:.;:.;:.;:.;:.;:.;:.;:.;:.;;:.:<.;;::.;;:.::.;:.;;;:. (i) Stock possessing at least eighty percent of the voting power of all classes of stock and at least eighty percent of each class of the nonvoting.,stock of each of the ~.,^' •~~' ~ ~^' ^ corporations subs e:,~t ~A ~.TIC~LI;S~,Ax'k, except 3 Sec. 10-2. Definitions. SI the common parent corporation, is owned directly by one ,., .., , , a ; i., .. , ....::::::............ or more of the other ~ corporations ;~ub~er ..::..:........................... ;~~~~?4~~~az'!: and (ii) The common parent corporation directly owns stock possessing at least eighty percent of the voting power of all classes of stock and at least eighty percent of each class of the nonvoting stock of at least one of .. ~, „a ; ~., ,. >::> >:::>::::>::;::>::>::>.:> cor orations . the other ~ ~k~':~`~1'~~a:~rn p 7 ............................................................. As used in this subdivision ~ tfi~e~~~~~t~erm~~ ''stock" does not include nonvoting stock which is limited and preferred as :::: to dividendsf LFthe 13 "~ ~^' •~'' ~ ~' ~ corporation :~:>::::>:::x:::::::::>::::.;>:>::;«<;:~::;:.;: " in the k~:~';p::~x~tcls~:o;~ means any corporation with a~f~lated'~group irrespective of the state or country of its incorporation; and the term "receipts" includes gross receipts and gross income. (2) Two or more corporations if five or fewer persons who are individuals, estates or trusts own stock possessing: (i) At least eighty percent of the total combined voting power of all classes of stock entitled to vote or at least eighty percent of the total value of shares of all classes of the stock of each corporation;:;;:,- and (ii) More than fifty percent of the total combined voting power of all classes of stock entitled to vote or more than fifty percent of the total value of shares of all classes of stock of each corporation, taking into account the stock ownership of each such person only to the extent such stock ownership is identical with respect to each such corporation. ,....,„a~i..,,. When one or more of the ~ corporations ~ub'jegt tc~ i'~;~'i~'~'~zt, including the common parent corporation is a` nonstock corporation, the term "stock" as used in this subdivision shall refer to the nonstock corporation membership or membership voting rights, as is appropriate to the context. (b) Assessment means a determination as to the proper rate of tax, the measure to which the tax rate is applied, and ultimately the amount of tax, including additional or omitted tax, that is due. An assessment shall include a written assessment made pursuant to notice by the assessing official or a self-assessment made by a taxpayer upon the filing of a return or otherwise not pursuant to notice. Assessments shall be deemed made by an assessing official when a written notice of assessment is delivered to the taxpayer by the assessing official or an employee of the assessing official, or mailed to the taxpayer at his last known address. Self-assessments shall be deemed made when a return is filed, or if no return is required, when the tax is paid. A return 4 ~- i filed or tax paid before the last day prescribed by ordinance for the filing or payment thereof shall be deemed to be filed or paid on the last day specified for the filing of a return or the payment of tax, as the case may be. (c) Assessor or assessing official means the Commissioner of the Revenue of the County of Roanoke, Virginia, and any of the Commissioner's duly authorized deputies, assistants, employees or agents. (d) Base year means the calendar year preceding the license year, except.. _.f or. contractors subject ..to... the. provisions of § 58 ...1- 3715. 2'x~ ..::~a~s~......~e~~...:;..~~.~.<.....b~ct~~n.~:ner.....:~iusi~e~r~:~s.......shali...:.>...be....:..a (e) Business means a course of dealing which requires the time, attention and labor of the person so engaged for the purpose of earning a livelihood or profit. It implies a continuous and regular course of dealing, rather than an irregular or isolated transaction. A person may be engaged in more than one business. The following acts shall create a rebuttable presumption that a person is engaged in a business: (i) advertising or otherwise holding oneself out to the public as being engaged in a particular businesst or (ii) filing tax returns, schedules and documents that are required only of persons engaged in a trade or business. (f) Commissioner or Commissioner of Revenue means the Commissioner of the Revenue of the County of Roanoke, Virginia, and any of the Commissioner's duly authorized deputies, assistants, employees or agents, and for purposes of this chapter, shall have the same meaning as 'assessor' or 'assessing official.' (g) County means the County of Roanoke, Virginia. (h) Definite place of business means an office or a location at which occurs a regular and continuous course of dealing for thirty consecutive days or more. A definite place of business for a person engaged in business may include a location leased or otherwise obtained from another person on a temporary or seasonal basist and real property leased to another. A person's residence shall be deemed to be a definite place of business if there is no definite place of business maintained elsewhere and the person is not licensable as a peddler or itinerant merchant. (i) Gross receipts means the whole, entire, total receipts Ott-a~~-e-~~--ire-l-i-ee~rse~-prime}leg?, without deduction:;:: ; .. ... _ ..~ ..__~ .....,. ... .... . ~~y~ ..~.... .. ....~...., ,. .... ........,.. ~ ..~ ...,.,.~......., .....,. ~..,. e~~~e~e~rs~e~ ' --€e--~ ~ee~re~r--- ~-e-f tai-~s -eh~p-teiL--g ~es~ i~ee_~~ ~ .~_ -sae--a~d~ ~e~trde-g-re~ s~ e ee-~~s-~~e ~~ , ~e~esri'~'eTl ~ GZ ~~C2'e ~ e ~. ~ ^ , ~~en-, ~~ ~C ~ ' ~Te'~'~~r ~~r ~ _ } _~ ~ _ } l~ , 5 S~ d~ ~ ~ ~i ~ € ~ N.~_ ., .. „~, .. ~. .. ~ a e3~r g c~ s~ ~ e~e ~ s ,- ee ~~ s ; ee a - ~ e~rs , d~~i j e r ~ ~...~. ; ; ~ ~. „ r ~e~a~s~--p r ep~ ~e- a~- ~ u- e e ~ € ~ ~ f ~ - -~a- t e-ee~t-e-~ a-'ors ~a~ - ~eee e z ~ e ee i - - ~ i e~e ti ~e " s e ~ ~ ~ ' , i - i`~3~e6~ t~ 3E i' , 6i~-- ~ S cr,v -c~ ~i ~....~ v~6 .... rei - ~A-v l ~ ,~ , , z e -i ~eS ~ ~ l- 6 . t-h~- ~ r ~ .~ ..u,.. ,,}.. s ~ ~-ti,.. e~c~ensc-~ ~ t ~ c ~e~ ~ r~-e -S t r~ z rr~re ,.• 1 ; tr ~~ .. a ...a .. ~, ~ .-. t-...,a ~ •• v i u ~ ca a~[tvarr -6 - i ~ t ~ = ?- e~~- ~r ee-6 ~ 3 ~~ .. ~~3e- - ~e 3 Q ~C-e ra d 9- a = ~ i~- ~ -~6~ ~ ~ @ t~ -b s ~ -~s r-eee-} ~ ' ~n ~~iiu e-t-p-~ eT e ~o ~e ~ ~ a- e e gr~~ r-m g r-ter--- -- " d T '°"°- ~ ~ °=-"- --- °.°-- ~ °°..°° h ~~ .. -°. - °-°°.°° .°°_- -- r ~r~~ °-----°-- =e~ } ---- " - *' ~ " ee. r~ r~ ~t~ re S ~ t e9-u d p`e~ ~ w -Le L - ~ d e~ezs ~ - - e~ ~ e~a~~ A ..,. ::}c ±- }'.= ~~e- e ~ d t ~ ~ - -a - - es- s ~ -e~ +~l e tt ~ s~re e r -~ e~e s ~ j --- r s~ eR= yea e 6- a ~r ~ es--gc ~ ~r~~ r e - ~e e- ~-~ - g~ ~ c; ess ? eee , 3_~.....,~..., = = ,~; .. "s-~~ ~ --- cvrmzcctei~il F-~ i, 6i pee 6 xzir~crrE ruz c ~ ~~ ~i ~ .. a. , i -. ,., f , i r- } i... a ; } ~ c s -n et e s ti. ; , ~ , -e ee ee ~ ~d e~- -e- d ~ € , fi '~ T, , ~ a ~ ~ ~ g d-~ - d = . ~ ~= ~T e~ e-t-~i~~e~ t t i - e~ u ee--e- - ~ i~ s ~ -- e- eeme e ~~ ~. ,, -~ v ,~.. = .... } -n -~~es- , gr ams-s s-ee u ; gue ~ ss ee € - e~ e~ ~~~i ~t ; - - - ~~ - - - ~ i ~s ee-r-new-~e ~.~~ t a~s-e ~ -~-e ~es ' g- ~~ ~em ~- ~rsn ,. , „ a .. r } .. .. , a e-~ e- g r~ ~.r~e ee- a The calculation of gross receipts for license ~ purposes shall be on either a cash or accrual basis; provided, however, that the basis used must coincide with the system of accounts used by the taxpayer and the method employed by the taxpayer for federal and state income tax purposes. (j) License year means the calendar year for which a license is issued for the privilege of engaging in business. (k) Person shall include individuals, firms, copartnerships, corporations, companies, associations, or joint stock corporations; and it shall include any trustee, receiver, assignee, or personal representative thereof carrying on or continuing a business, profession, trade, occupation or calling. This definition shall not include a trustee, receiver, or other representative duly appointed by a court to liquidate assets for immediate distribution; or a sergeant, sheriff, or deputy selling under authority of process or writ of a court of justice. (1) Purchases shall mean all goods, wares and merchandise received e~ ~~ei-ea for sale at each definite place of business of a 1., ., , , ,., ,. ~ i.... wholesale merchant`;:, a-na-s 6 ~1 cvrrscszre~--~e e'1~e~r~e--airy-ge eu~~ a~~-c-ncr~r-~rariu-see---v tz=~~ :. is " ~r~ ~ .. (n) Treasurer shall mean the Treasurer of the County of Roanoke, Virginia, and any of the Treasurer's duly authorized deputies, assistants, employees or agents. Sec. 10-3. Levying of license ?a'~taxes. (a ) Te'~'e'a'GT~~~G30Le~~~'C / ~ / ~ ~ 7 (m) Services shall mean things purchased by a customer which do not have physical characteristics, or which are not goods, wares, or merchandise. ~~ Sec. 10-4. License Requirement. (a) Every person engaging in the County of Roanoke in any business, trade, profession, occupation or calling (collectively hereinafter "a business") as defined in this ordinance, unless otherwise exempted by law, shall apply for a license for each such business if (i) ~~e`°~er5~in bias a...d~~.~ri%to:pla~~;::~~:1~u51Tl~ss ln...th 8 (b) ~u i. „a .. , , .,mot-~i~c-'~-a~e`3~e~e-~i~l-~~95 e~-~a-ic'~ .. , , .,........r i i ~ i~ tai., ,...,,r~.,.~ .~ ; ~ ,.u-e~ge~se~--~ees~e~ ~}.. ; a.,~; ~; ~,. e-f~-tee-i n-t-~i~Eee~wee-~t~i-~-£~d~g~e~~+. ,~ ., ., ,. r } .. ; .. ~... ,~ ,. i-~-t-h~e- tee air eke-€e~~eges esr-ez ~-'' ; ~a ; ~'~ ~ , , be--dee~te~~e~i-~-rte--p ~aee--e-~-~t~s~res s , e~-E-i . s~ ~~~~-i-a; er ?-4~contractor subject to §58.1-3715 of the Code of Virginia, or ~-s-,~ public service corporation subject to §58.1-3731 of the Code of Virginia. (b) A separate license shall be required for each definite lace of business ~~>~ol~bz!~~s5. A erson en a ed in two P P g g or more businesses~~`or'pro'fessons carried on at the same place of business may elect to obtain one license for all such businesses and professions if all of the following criteria are satisfied: (i) each business or rofession is s~Yb: `~':'~'`3~e~r~re at p ~ .::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::. the location and has satisfied ariyrequirements"`imposed by state law or other provisions of the ordinances of the County of Roanoke; (ii) all of the businesses or professions are subject to the same tax rate, or, if subject to different tax rates, the licensee agrees to be taxed on all businesses and professions at the highest rate; and (iii) the taxpayer agrees to supply such information as the assessor may require concerning the nature of the several businesses and their gross receipts. b~~res s~~~e-ere-bran--e-rye-~e€~~e ~3~ee-a~~}~eep i n~e~e~e-t. e~ ~eee~el~s-~e~l~e~ee~a~e ~~a~rs~e~~e~rs-~a~a~l~ e-e~r~ 3~ee~s e-e~-eae~~e ease t~e-ee ~e~e~~~~a-~-die-wren--ate-guess-~eee~~s a-~e-~ ~~p~ed-~e-su~Y~ m~n~~a~ee-e~as~es s . ....................... (c) Each person subject to a license iB?'n~` tax shall apply to the commissioner of revenue for a license prior to beginning business, if he was not su~~ect;= to <lacensurt~ ' ~ ^^~^~'~' ^ in the County of Roanoke on or before January 1 of the license year, or no later than March 1 of the current license year if he had been issued a license for the preceding license year. The application shall be on forms prescribed e~~'~=sea by the commissioner of revenue and shall be properly completed with such information as the commissioner may require. Every applicant for a license under the provisions of this chapter shall furnish the commissioner of the revenue in writing with his correct name and trade name; his correct residence address; the nature of the business, profession, trade, occupation or calling to be pursued; the place where it is to be pursued; and a record of gross receipts verified by oath for the preceding twelve (12) months; as well as such other information as may be required by the commissioner of the revenue. The commissioner shall compute the amount of license tax and after payment shall issue the license, subject to zoning certification as provided in section 10-7. (d) No license issued pursuant to this chapter shall be valid or effective unless and until the tax required shall be paid to the Treasurer of Roanoke County and such payment shall be shown on the license. No such payment shall be accepted and no business license shall be issued until the applicant has produced satisfactory evidence that all delinquent business license, business personal 9 ..5-~ property, meals, transient occupancy and admissions taxes owed ~~3f3]~e to the county have been paid which have been properly assess~ec~~~~~against the applicant by the county. Sec. 10-5. Payment of tax. • ~Ts~~Trn"-urreaS c:~-~cirere~e-~ei~S~e~-s~2-a~~~e~ ill-t-~lc-~=Q~~=re sT za-~~slra-~H e-dire-a~r~~a~ab~-^ ~ }'' ; eem~e~ree~e~-e-f t~i~s-i~esr.T-pie-€e~~s~-e , ..~-.-.~-'--.-.; .. n- ~~_____7 Sec. 10-6. Penalty and interest. (a) The assessing official may grant an extension of time,- ~ret~e e~eeed-99~ay~- in which to file an application for a license, for `jt?11~1 ~d cause. The extension may be .:::::::.:...:...:::::.:.......:...:.. conditioned upon the timely payment of a reasonable estimate of the a ro riate taxes>~< »> >'? ><h!~n sub ' ect to ad ' ustment to the correct tax at the ~~encl of t~Fe extension?;:; together with interest from the due date until the date paid and, if the estimate submitted with the extension is found to be unreasonable under the circumstances, ~ a penalty of ten percent of the portion paid ............... ............... after the due dater (b) A penalty of ten percent may file an application or the fail appropriate due date. Only the 1 (10 0 ) of the tax ~~i-t-~a be imposed upon the failure to ure to pay the tax by the ate filing penalty shall be 10 The commissioner of the revenue shall report monthly to the treasurer the aggregate amount of license taxes assessed during the month and placed in the hands of the treasurer for collection. ~-- i imposed by the assessing official if both the application and payment are late; however, both penalties may be assessed if the assessing official determines that the taxpayer has a history of noncompliance. In the case of an assessment of additional tax made by the assessing official, if the application and, if applicable, the return were made in good faith and the understatement of the tax was not due to any fraud, reckless or intentional disregard of the law by the taxpayer, there shall be no late payment penalty assessed with the additional tax. If any assessment of tax by the assessing official is not paid within thirty daysts the treasurer may impose a ten percent late payment penalty. ~".=~„~~°'~~~~ ~h~_'_ ~.T.n-sse~t~ie~~-~f the failure to file or pay was not the fault of aiiiiii:'y;";:;;iiiiiiyi}i:^i}iii}i?%: •}i':.ii:4iiiiii: iiiiiiiii' ::4}iii" ii" iiiiiiii iiiii::iii}i:'}iii?iiiiii?4iiiiiiiiii}isL•i::•isi•i:"{.iiiiiii}iii:~i:•iiiii:i.ii••..iii::: Y:.>::<^i:^iiii}i:<•i ~r•.::.ii the tax a er:;:::;t~~:€<::: eri 1<~'1e~:<::>~ha~:l:::>:rio~:::>~~:::: u~ o :ed:>:::>:c~r::>:>f:><:~m :owed: >: .::.:.::.:.ii:.;' '.; ;:.iii::.ii:.:.:.::.;i:.i'.i' .;:.;'.;:.:'.;:.;:.;:.:.;;:.;::.i:.ii'.i:.;;:::.i".i::.i:.::.i:.i:.:.i:.,....::.:~.i::: i:.;.:;.i:.i: '.ii:.i:.i'.i':'.i::;:.i:.i:.i::.i:.i:.;:.i'.i:.i'.i:.:.i:.i:.i:.i:.i:.: '.ii:<.i':.; .;:.;:.i:.;,;.>.:.::.,:::,....::::, .::...:.:.::.::,:.,, :::.,,,..,,,,. ~~,a:~:~:>:~e::::~~a~ted::~..;:<::<:~h:e<<:>vff~.c~::a~: ~nthc~ ~t~s~s.se~:<:>::thezu. In order to ::::::::::::::::::::::::::.::::::::::::::::::::::::.:.:.::::::::.Y.:::::::::::::::::::.:..:.......::.::.:...:.:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::.::....:..: ..........................................................................................................................................................................................:.. demonstrate lack....of ~~~~fault; ~ ~tfie taxpayer ~~must ~~ show that he acted responsibly and that the failure was due to events beyond his control. Acted responsibly means that: (i) the taxpayer exercised the level of reasonable care that a prudent person would exercise under the circumstances in determining the filing obligations for the business and (ii) the taxpayer undertook significant steps to avoid or mitigate the failure, such as requesting appropriate extensions (where applicable), attempting to prevent a foreseeable impediment, acting to remove an impediment once it occurred, and promptly rectifying a failure once the impediment was removed or the failure discovered. Events beyond the taxpayer's control include, but are not limited to, the unavailability of records due to fire or other casualty; the unavoidable absence (e.g., due to death or serious illness) of the person with the sole responsibility for tax compliance; or the taxpayer's reasonable reliance in good faith upon erroneous written information from the assessing official, who was aware of the relevant facts relating to the taxpayer's business when he provided the erroneous information. (c) Interest at the rate of ten (10) percent per annum shall be charged on the late payment of the tax from the due date until the date paid without regard to fault or other reason for the late payment. (d) Whenever an assessment of additional or omitted tax by the assessing official is found to be erroneous, all interest and penalty charged and collected on the amount of the assessment found to be erroneous shall be refunded together with interest on the refund from the date of payment or the due date, whichever is later. Interest shall be paid on the refund of any tax paid under this ordinance from the date of payment or due date, whichever is later, whether attributable to an amended return or other reason. 11 ~.~ i Interest on any refund shall be paid at the same rate charged under this chapter or §58.1-3916 of the Code of Virginia. (e) No interest shall accrue on an adjustment of estimated tax liability to actual liability at the conclusion of a base year. No interest shall be paid on a refund or charged on a late payment, provided the refund or the late payment is made not more than thirty days from {~} the date of the payment that created the refund}- or the due date of the tax, ems- fi~i~-the-~ e-e€-t-ire-~axp~r~s-i-~a~e~€e=-~ ~ ~, , „ a whichever is later. (f) Taxes, penalties and interest herein provided shall be assessed and collected in the manner provided bX law for the enforcement of the collection of other taxes, ::cepa~<zne ***** Sec. 10-8. Situs of Gross Receipts. (a) General rule. Whenever the tax imposed by this ordinance is measured by gross receipts, the gross receipts included in the taxable measure shall be only those gross receipts attributed to the exercise of a ' ~ ^^"^~~' ~ privilege subs ~c~~~...~.~~ezi~u~ at a definite place of business within the County~~~of 12oanoke. Yn the case of activities conducted outside of a definite place of business, such as during a visit to a customer location, the gross receipts shall be attributed to the definite place of business from which such activities are initiated, directed, or controlled. The situs of gross receipts for different classifications of business shall be attributed to one or more definite places of business or offices as follows: (1) The gross receipts of a contractor shall be attributed to the definite place of business at which his services are performed, or if his services are not performed at any definite place of business, then the definite place of business from which his services are directed or controlled, unless the contractor is subject to the provisions of §58.1- 3715. (2) The gross receipts of a retailer or wholesaler shall be attributed to the definite place of business at which sales solicitation activities occur, or if sales solicitation activities do not occur at any definite place of business, then the definite place of business from which sales ...................................... solicitation activities are directed or controlledr>Ya~e~r> 12 ~' (3) The gross receipts of a business renting tangible personal property shall be attributed to the definite place of business from which the tangible personal property is rented or, if the property is not rented from any definite place of business, then the definite place of business at which the rental of such property is managed. (4) The gross receipts from the performance of btirs~ess, a-r~d pE~r=~?na?- services shall be attributed to the definite place of business at which the services are performed or, if not performed at any definite place of business, then the definite place of business from which the services are directed or controlled. (b) Apportionment. If the licensee has more than one definite place of business and it is impractical or impossible to determine to which definite place of business gross receipts should be attributed under the general rule and-tie-a-~€e?~ted ~_ _e..' c?i-~a~iscn~' ~e-~e re-ccci~m=r-a~3~e~t~-ee~r~3 ~~e~te3~ ~ -e3~ee~--s?s~-~6 e}~ _ u~= t-a~ee-e~e~-€e ~t~~~~~-3~-6~--e€-~~e~e ~e-e-f' ~' _ ~ ~ - ~ - ~ , th e gross receipts of the business shall be apportioned between the definite places of businesses on the basis of payroll. Gross receipts shall not be apportioned to a definite place of business unless some activities under the applicable general rule occurred at, or were controlled from, such definite place of business. Gross receipts attributable to a definite place of business in another jurisdiction shall not be attributed to this jurisdiction ~ol?1~s ~ ~ }'~~ ~ ~~*- the other jurisdiction does not impose a~`~~tax "on t~e~ gross receipts attributable to the definite place of business in such other jurisdiction. (c) Agreements. The assessor may enter into agreements with any other political subdivision of Virginia concerning the manner in which gross receipts shall be apportioned among definite places of business. However, the sum of the gross receipts apportioned by the agreement shall not exceed the total gross receipts attributable to all of the definite places of business affected by the agreement. Qn''~zng not~,fied b~ a taxpayer. I-n }fie-e~oLe~t-lie es~-~-~-e~€-ate-a~s~ri-e~e~~~~es a~~e-that its method of attributing gross receipts is fundamentally inconsistent with the method of one or more political subdivisions in which the taxpayer is licensed to engage in business and that the difference has, or is likely to, result in taxes on more than 100% of its gross 13 ,~" i (d) Limitations,- and extensions, '~38 e~€e~eemen-~e€-~~e-pie;o~-s-i-ems-e~~ e~~-a~ee , 3-~-i-~a~-ems-,.~r-=-es~eet-~Y~e~e~e~~e~e-~ee~e~e~ _~ 1' --- - _ - ---- _~ ~ ,. i... ... ,-, a ; ~ ti, i... ~... ,. ~a~e-~~r-~--~T.~t~Si~r~-e€€re-ram-e~- _l --==1' r"----- -------_- ---=-- _------ ~e~e~rde~a~-agg~ re~e~~~e~-ar~sess-m~~~•. ~- , ,.'~ .. , , '~ e-p~s~r~~~e ~ap~e~3~t~~ 8~~t-k-e-Eede-e €~o~g~a~-p-~e=o~de~e~a~e~dLe~:- 14 receipts from all locations in the affected jurisdictions, the assessor shall make a good faith effort to reach an apportionment ~-- i (1) a;ny person assessed with a ~vi'a~ licens;~-...tax ~~~e=-t-~i~ er~~ra~re~e as ~e result of an audit max a;~~; within h~~z~~`::>::>::f>~>~?:~:»::::>s~.a1~s:::: ~~o the d~;~+~ cif <<:~.u~h::~:~~:~e~~~~n~ ~e to the assessi-~ _________ for a correction of the assessment. The""application must be filed in good faith and sufficiently identify the taxpayer, audit period, remedy sought, each alleged error in the assessment, the grounds upon which the taxpayer relies, and any other facts relevant to the taxpayers's contention. The assessor may hold a conference with the taxpayer if requested by the taxpayer, or require submission of additional information and documents, 'further audit, or other evidence deemed necessary for a proper and equitable determination of the applications. The assessment shall be deemed prima facie correct. The assessor shall undertake a full review of the taxpayer's claims and issue a determination to the taxpayer setting forth its position. Every assessment pursuant to an audit shall be accompanied by a written explanation of the taxpayer's right to seek correction and the specific procedure to be followed in the County of Roanoke (e.g., the name and address to which an application should be directed). (2) Provided as timely and`comlet~ application is made w-i-t-h' e~ ~ ~ *~ collection activity shall be suspended until final determination is issued by the assessor, unless the assessor determines that collection would be jeopardized by delay or that the taxpayer has not responded to a request for relevant information after a reasonable time. Interest shall accrue in accordance with the provisions of section 10-6 of this chapter, but no further penalty shall be imposed while collection action is suspended. The term "jeopardized by delay" includes a finding that the application is frivolous, or that a taxpayer desires (i) ~e depart quickly from the locality, (ii) ~e remove his property therefrom, (iii) ~e conceal himself or his property therein, or (iv) ~e do any other act tending to prejudice, or to render wholly or partially ineffectual, proceedings to collect the tax for the period in question. 15 S-I (~~) Any taxpayer maX request„a written ruling regarding the application of ~e a ~oc~~;;j ~~~en~~ tax to a specific situation from the assessor. "Ariy person requesting such a ruling must provide all the relevant facts for the situation and may present a rationale for the basis of an interpretation of the law most favorable to the taxpayer. Any misrepresentation or change in the applicable law or the factual situation as presented in the ruling request shall invalidate any such ruling issued. A written ruling may be revoked or amended prospectively if (i) there is a change in the law, a court decision, or 'khe guidelines ~s`ued bar the ~epartme~t of ~'axat~.on upcan whxeh the ~ru7~~:ng was based or (ii) the assessor ~~riotfies tYie taxpayer of a change ~n the policy or interpretation upon which the ruling was based. However, any person who acts on a written ruling which later becomes invalid shall be deemed to have acted in good faith during the period in which such ruling was in effect. Sec. 10-9. Exclusions and deductions from ~~gross receipts.~~ (a) General Rule. Gross receipts for license tax purposes shall not include any amount not derived from the exercise of the licensed privilege to engage in a business or profession in the ordinary course of business or profession. 16 ~'..~ 1 (b) The following items shall be excluded from gross receipts: (1) Amounts received and paid to the United States, the Commonwealth or any county, city or town for the Virginia retail sales or use tax, or for any local sales tax or any local excise tax on cigarettes, for any federal or state excise taxes on motor fuels. (2) Any amount representing-the liquidation of a debt or conversion of another asset to the extent that the amount is attributable to a transaction previously taxed (e.g., the factoring of accounts receivable created by sales which have been included in taxable receipts even though the creation of such debt and factoring are a regular part of its business). (3) Any amount representing returns and allowances granted by the business to its customer. (4) Receipts which are the proceeds of a loan transaction in which the licensee is the obligor. (5) Receipts representing the return of principal of a loan transaction in which the licensee is the creditor, or the return of principal or basis upon the sale of a capital asset. (6) Rebates and discounts taken or received on account of purchases by the licensee. A rebate or other incentive offered to induce the recipient to purchase certain goods or services from a person other than the offeror, and which the recipient assigns to the licensee in consideration of the sale of goods and services shall not be considered a rebate or discount to the licensee, but shall be included in the licensee's gross receipts together with any handling or other fees related to the incentive. ntor for '` ''<€«otl~~»<~~' (7 ) Withdrawals from inve y ~~ ;; ;; ;;;;;,.;..;>;:.;.;.;.;.;;; .. ; sa:~~>::;:<::nr«<:::d~~tr~~ut>o~>::::::>and»::>::>:f.t~r which no consideration is ssets other an a of a received ~~an~'~~ theoccasional a1 g than inventory, whether or not a gain or loss is recognized for federal income tax purposes. (8) Investment income not directly related to the priv.i.lege exercised by a business subj'~ct , ta, ~~n`~ not classified as rendering financial services. .................................. 'T'his"exclusion shall apply to interest on bank accounts of the business, and to interest, dividends and other income derived from the investment of its own funds in securities and other types of investments unrelated to the licensed privilege. This exclusion shall not apply to interest, late fees and similar 17 ~i income attributable to an installment sale or other transaction that occurred in the regular course of business. Sec. 10-10. Recordkeeping and audits. (a) Every person who is assessable with a laa; license tax under this chapter, shall keep sufficient records and accounts enable the assessor to verify the correctness of the tax paid for the license years assessable and to enable the assessor to ascertain what is the correct amount of tax that was assessable for each of those years. All such records, books of accounts and other information shall be open to inspection and examination by- the assessor in order to allow the assessor to establish whether a particular receipt is directly attributable to the taxable privilege exercised within the County of Roanoke, and shall be maintained for a period of five (5) years. (b) The assessor shall provide the taxpayer with the option to conduct the audit in the taxpayer's local business office, if the records are maintained there. In the event the records are maintained outside the County of Roanoke, copies of the appropriate books and records shall be sent to the assessor's office upon demand. (c) Each licensee whose license is measured by gross receipts or purchases shall submit to the commissioner of the revenue, not later than March lst of each year, a report of his gross receipts or purchases for the preceding year. 18 ~-j (d) In those cases in which the conduct of the business, profession, trade, occupation or calling involves operations subject to more than one (1) rate or computed on more than one (1) base, as here set forth, the licensee is hereby required to maintain separate accounts for each such operation; provided, however, that the licensee may elect to maintain a single account for all operations ~a-x in which case the entire business license shall be computed at the highest rate applicable to any part of the business taxed on gross receipts. (e) If any licensee shall fail to maintain the records required in this section, regularly supported by customary vouchers, the commissioner of the revenue is hereby authorized and directed to estimate the taxpayer's gross receipts or purchases on the basis of the best evidence he can obtain, and the commissioner of the revenue shall make an assessment on the basis of such determination. Sec. 10-11. Commencement of business. (a) Every person beginning a business, profession, trade, occupation or calling which is subject to ?~ee~ze a ' ' ~~~~~ *~~" under the provisions of this chapter and is"based in whole or in part on gross receipts or purchases, shall estimate the amount of the gross receipts he will receive or the purchases to be made between the date of beginning business and the end of the then- ....................... current year, and his license fee`or tax for the then-current year shall be computed on such estimate.` ........................ (b) Whenever a license f~~:.„o tax is so computed upon the estimated gross receipts or purchases, any erroneous estimate shall be subject to correction and the commissioner of the revenue shall ...................... assess such person with any additional license fee tax found to be due after the end of that license year, and sfiall at the same time correct the estimate for the then current license year, until a full year of operation shall have been completed, and in case of an over-estimate the taxpayer shall be entitled to a credit upon ....................... his license e; tax payable the following year. ....................... ...................... ....................... ***** .......................... sec. 10-15. Assessment of omitted or insufficient license 'E~~<jOX` ........................... .......................... ........................... .......................... taxes. (a) If the commissioner of the revenue ascertains that any ...................... person has not been assessed with a license fee:- o:?r tax levied under the terms of this chapter for any license ~~~year of the three (3) license years last past, it shall be the duty of the commissioner ...................... of the revenue to assess such person with the proper license fee or tax for the year or years omitted. 19 ~i (b) If the commissioner of the revenue ascertains that any assessment of a license ~~' tax levied under the provisions of .................. ....................... this chapter for any of the three (3) license ~x years last past or for the then-current license t-a-~ year was for less than the correct amount, then the commissioner of the revenue shall assess the licensee with the additional license ~~e<~>'~~ tax found to be ....................... ....................... ....................... ....................... due. (c) Penalty and interest at the rate provided under section 10-6 shall accrue on such omitted or insufficient tax amounts from the date of such assessment until payment; provided, if such assessment was necessitated through no fault of the taxpayer, such penalty and interest shall accrue after thirty (30) days from such date of assessment until payment. (d) In the event that the omitted or insufficient assessment .......................... or payment of such license !e;;~'? taxes is due to the fraudulent .......................... intent to evade taxes on the part of any person responsible for the same, penalty and interest at the rate provided under section 10-6 shall accrue on such omitted or insufficient tax amounts from the date that the tax amounts otherwise should have been due and payable. Such person shall further be subject to any and all applicable sanctions and criminal penalties for violation of this chapter as provided in this Code and by State law. Sec. 10-16. Erroneous assessment and refunds. (a) The commissioner of the revenue is empowered to certify to the treasurer any instances of erroneous assessments. Upon receipt of such certificate the treasurer is directed to make a refund based upon the certificate of the commissioner of the revenue. (b) Licenses issued under the provisions of Article II of this chapter, except those measured by other than gross receipts or purchases, shall be subject to refund where the licensee goes out of business before the end of the current license year subject to all of the following qualifications: (1) License for the current license year must be based on gross receipts or purchases obtained throughout the preceding calendar year. (2) The reason for going-out-of-business is not connected in any manner with the violation of any state law or local ordinance or violation of any rules or regulations made pursuant thereto. (3) The amount of refund shall be determined in the following manner: If the licensee goes out of business before the end of any month except December, the refund shall be calculated by dividing the tax paid for that year's 20 ~- license by a fraction in which the numerator shall be the number of months remaining in the calendar year following the month in which business ceases and the denominator is the number twelve (12); but in no case shall the refund reduce the tax below the minimum as provided by this Code. (4) No refund shall be made of any ~~~;~~::::f~:~~;_;ax~ ... .::: .; ........ minimum flat tax?* or of any other :f~.at ~ license fee not based on gross receipts s;;as. (c) Refunds based on licensee going out of business shall be made in the same manner as herein provided for erroneous assessments. (d) If any person seeking a refund is indebted to the county or any department or office thereof, or is indebted to any state constitutional office of the county for a local levy, the refund, or so much thereof as is necessary, shall first be applied to such indebtedness. (e) Any person who has been properly issued a license may apply for a refund prior to the date upon which the license was to become effective by providing satisfactory evidence to the commissioner of the revenue that the business was never commenced or the sale, show, performance, or exhibition will not take place. Upon being satisfied that such license was never in effect, the commissioner of the revenue may authorize a refund of the license fee or tax paid, less a thirty dollar ($30.00) processing fee. ***** Sec. 10-18. Enforcement of chapter. (a) In the enforcement of the provisions of this chapter the commissioner of the revenue of the county, in addition to the powers herein specifically granted, shall have all and the same enforcement authority with respect to county licenses that state law confers upon commissioners of the revenue generally with respect to state licenses. .exceat.;to...tMe...~xtertti.:th~t .such authorty (b) As one of the means of ascertaining the amount of any license e~'o tax due under the provisions of this chapter, or of ascertainng~`~any other pertinent information, the commissioner of the revenue may require taxpayers or their agents or any person, firm, or officer of a company or corporation to furnish information relating to tangible or intangible personal property, income, or ........................... license ~a taxes of any and all taxpayers; and require such ........................... ........................... ........................... 21 ~. i persons to furnish access to books of account or other papers and records for the purpose of verifying the tax returns of such taxpayers and procuring the information necessary to make a complete assessment of any taxpayer's tangible and intangible personal property, income, and license ~?~'«~ taxes for the .......:..................... ............................ ............................. current year. (~) The commissioner may, for the purpose of assessing all taxes assessable by his office, summon the taxpayer or any other person to appear before him at his office, to answer under oath, questions touching the tax liability of any and all specifically identified taxpayers. The commissioner shall not, however, summon a taxpayer or other person for the tax liability of the taxpayer which is the subject of litigation. (~t~) Any person who refuses to (i) furnish to the commissioner of the'~revenue access to books of account or other papers and records, (ii) furnish information to the commissioner of the revenue relating to the assessment of taxes, (iii) answer under oath questions touching any person's tax liability, or (iv) exhibit to the commissioner of the revenue any subject of taxation liable to assessment by the commissioner of the revenue, shall be deemed guilty of a Class 4 misdemeanor. Each day's refusal to furnish such access or information shall constitute a separate offense. Sec. 10-19. Violations of chapter. (a) It shall be unlawful and a violation of this chapter for any person to operate a business, profession, trade, occupation or calling within the county without having first obtained a license in accordance with section 10-4 and before posting such license as required by section 10-14. Such violations shall constitute a Class 1 misdemeanor. (b) Any person who shall willfully fail or refuse to file a ..................................................... ~ .............. Y..................;~: business license ~a-x pl~a~~~ri;`v; return as required by section 10-4 shall be guilty ~of a violation of law. Upon conviction for such failure, the person shall be punished as a Class 3 misdemeanor if the amount of the tax lawfully assessed in connection with the return is one thousand dollars ($1,000.00) or less and as a Class 1 misdemeanor if the amount of the tax lawfully assessed in connection with the return is more than one thousand dollars ($1,000.00). (c) It shall be unlawful and a violation of this chapter for any person to make false statements with intent to defraud in any application, return, or affidavit required by this chapter. Such violation shall constitute (i) a Class 3 misdemeanor if the amount of the tax lawfully assessed in connection with the return is one thousand dollars ($1,000.00) or less, or (ii) a Class 1 misdemeanor 22 ~1 if the amount of the tax lawfully assessed in connection with the return is more than one thousand dollars ($1,000.00). Upon conviction under this section, the commissioner of the revenue shall revoke all licenses of the business for the balance of the license year. (d) Any person, firm, or corporation holding a license under this chapter to operate any business shall forfeit such license immediately upon conviction by any court of competent jurisdiction in the Commonwealth of Virginia of a violation of (i) section 18.2- 248 Code of Virginia, relating to an imitation controlled substance or (ii) section 18.2-248.7 Code of Virginia, relating to money laundering. ***** ARTICLE II. CLASSIFIED BUSINESS AND OCCUPATIONAL LICENSE PROVISIONS Sec. 10-30. Contractors (a) The annual license tax imposed hereunder for contractors and persons constructing for their own account for sale shall be in the amount of sixteen cents ($0.16) per one hundred dollars ($100.00) of gross receipts from the business during the preceding calendar year e-~t-h-~r-tie-~l-a~-~$~8. ' ere;o=e= -_ _ _^'~^'^. (b) "Contractor " means any person, firm or corporation: (1) Accepting or offering to accept orders or contracts for doing any work on or in any building or structure requiring the use of paint, stone, brick, mortar, wood, cement, structural iron or steel, sheet iron, galvanized iron, metallic piping, tin, lead, or other metal or any other building material; (2) Accepting or offering to accept contracts to do any paving, curbing, or other work on sidewalks, streets, alleys, or highways, on public or private property, using asphalt, brick, stone, cement, concrete, wood, on any composition; (3) Accepting or offering to accept an order for or contract to excavate earth, rock, or other material for foundation or any other purpose or for cutting, trimming or maintaining rights-of-way; 23 ~°' (4) Accepting or offering to accept an order or contract to construct any sewer of stone, brick, terra cotta, or other material; (5) Accepting or offering to accept orders or contracts for doing any work on or in any building or premises involving the erecting, installing, altering, repairing, servicing, or maintaining electric wiring, devices, or appliances permanently connected to such wiring; or the erecting, repairing or maintaining of lines for the transmission or distribution of electric light and power; or (6) Accepting or offering to accept an order or contract to remodel, repair, wreck, or demolish a building; or (7) Accepting or offering to accept an order or contract to bore or dig a well; or ( 8 ) Accepting or offering to accept an order or contract to install, maintain, or repair air-conditioning apparatus or equipment; or (9) Engaging in the business of plumbing and steam fitting, whether such work is done or offered to be done by day labor, general contract or subcontract. 24 .,~'• Sec. 10-31. Retailer. (a) The annual license tax imposed hereunder for retailers or retail merchants shall be in the amount of twenty cents ($0.20) per one hundred dollars ($100.00) of gross receipts from the business during the preceding license year , (b) "Retailer" or "Retail Merchant" shall mean any person or merchant who sells goods, wares and merchandise for use or consumption by the purchaser or for any purpose other than resale by the purchaser, but does not include sales at wholesale to institutional, commercial and industrial users. (c) Any person who is both a wholesale merchant and a retail merchant is subject to the retail license tax for the retail portion of the business and the wholesale license tax for the wholesale portion of the business. Such person may, however, obtain a retail license for both the retail and wholesale portions of the business. (a) The annual license tax imposed hereunder for financial services shall be in the amount of fifty~»~~i cents ( $~§9~~a~3) per one hundred dollars ($100.00) of gross receipts from~~~the occupation during the preceding calendar year $-?~t~r?~ f• d~_ S~iT~ee~, -~9t3 ~a ? ? j• ~ raffia ~c~_m ^ = - - - - ~ - = - - 25 Sec. 10-32. Financial services. dea-1-? _r i ?~~~ eR~=es aid-eem~e ire s e~--a-s eetr~-i-~-e~--eemme~y e~elra~~es~s~te3~~ e~o~ee~s e~re~a~i s e-pie=o~-dew--€eY ~-~ ~a, .~ J -{~.'~~--uEeed--i~y~-s~a3~e~:-e-t~p ~e~~~H-as-~e s-1, ~~~~ e~r~~~-t-~rr~~aa:ci-oar--c~e•6te ~~-e'h~e~l~ a-a~i~i teh-t~i~ 1 ~ B a € '~ne~ t-h~-a ~ i-n~~~'~ ea- -e~ ep es es e ~ i~r € „ ~ ~~ae-a ~-d ~ ~p see~ es e~ s--o~.~~e ~r - ees~e r -~ i~ f ~ r i r ~d~-~l~a~-1 6~ i ~ - ~e~ re~ -6 ~ ~r seE:-6i~i-~ ~ b } ~ e - e ~ e ~ra~~ 9 o~te- ti., -ea~~e ~ e z }i..; ...a; ~ ~ L ~ ,.ti.-,i i i.,....,. p6SeS 6 - Ai~i ~-z! "-=~=1- y ~ ~ ~ i t ~~ i ~ ~~3~5 ^- - -~ - ee e ~r~ -as -~ - ~~r re~~~e~- { o r ~ S~. -6-~~3~C~~e-6~~~ i n i ~ ~ 6i tai-s3zirr - -~ - F l ~i ~ i b ~~~ t ra~'3id-~ vie ; } ; e s a e e es rem- -a ~g - - e a . (c) Those engaged in rendering financial services include, but are not limited to, the following: Buying installment receivables Chattel mortgage financing Consumer financing Credit card services Credit unions Factors Financing accounts receivable Industrial loan companies Installment financing Inventory financing Loan or mortgage brokers Loan or mortgage companies Safety deposit box companies Security and commodity brokers and services Stockbroker Working capital financing Other money lenders Sec. 10-33. Real estate services. (a) The annual license tax imposed hereunder for real estate ........ Z..::: ...:: services shall be in the amount of fifty cents ($s-:-~-eiD€~:~~) per one hundred dollars ($100.00) of gross~~receipts from the business during the preceding calendar year a~ t-~i~~* a~'_'_^r^ rehe~•~= ==~,=~~±-~Y. Every person whose gross receipts in the preceding calendar year shall be less than three thousand ............................ dollars ($3,000.00) from anv real estate service shall 1~<aYt 26 ~.1 b1 "Real estate services" s~z~ mean =_na^'^=„~ €~:: a ~ v.}`:.:}' :.:. ':.:i:::::i::.:::::W ::::::::::::: •:.}}}}}•. v.;.::::;::iii:..:: .::::': •,.~.~..::::::.}•.y;: ,. .::...:.:.:...:i::::i::i: ~:i.......::i is '::::::::i::ii::iY. i;' .:....:>': ': ': f:i::i::i:t:i:......: ~ .:: ::....:~~:::: ;.:.::::i::i:::... :~ ::.:: ><::::<~t~::::::::>t~e..:;:. ur..cha~~ :::i::i:::sa:l:e:~:::::>::::::l.eas.~z; ::i::i: rer~ta... ::>>ar service ~3~~.....r~ ~i~~~.... ~_ ... ...._ .....................................................................~............,, (c) Those rendering real estate services include, but are not limited to, the following: Appraisers of real estate Escrow agents, real estate Fiduciaries, real estate Lessors of real property Real estate agents, brokers and managers Real estate selling agents Rental agents for real estate Sec. 10-34. Professional services. (a) The annual license tax imposed hereunder for professional services shall be in the amount of fifty»'a'~z cents ($~6ip~') per one hundred dollars ($100.00) of gross receipts from tfie occupation during the preceding calendar year e-r t-h-i-?~ti• a~'_'_~~~~ f te~re;~e= -_ gr_~}__. Every person whose gross receipts in the preceding calendar year shall be less than three thousand dollars ($3,000.00) from any professional service shall <`< s cnapLer. 27 requirements o occupation or vocation in which a professed knowledge of some department of science or learning, gained by a prolonged course of ,... •..J~ r.=_____ i~ instruction and study;.;. is used ~ ~ its ::: .;; practical applicafori to the affairs of others, either advising, guiding, or teaching them, and in serving their interests or welfare in the practice of an art or science founded on it. The word "profession" a~Q prefPSsi~nal imply attainments in professional knowledge as distinguished from~`~'mere skill, and the application of knowledge to uses for others ~ ~ ti ........................ >c~r~`>~':`srsar~a~>;:~raf:~a . { e~--~e-se-e~gage~i-~~~e~~g-~-~e-€ess~e~r~~~~~ce a r,.~. ; ~.,.,.+... ~t~er~e~s-~~ b~r., ...~ ~ ~~r ~ .. ~+. ,. e- e gt~ r,.-+. ; ,. } .. ~~~ ~~~eers bairn ~_- - -i'--- ~ L~ ~ ~ { n ti ~ ~ ~ ~ -i~£ t t6~i-e~S 6 ~c c-a -re ~ ' ~ i ~Tg-a S-~ ~ 3 r ~ e-3~ 6 ~ - 3 = w e s-e-~ -a-r- e = - - ---=~== ~~eL~~C1T~RT1'Q a.~iil ~. e - a r~g i~~e~iL2TS~ e -p-~e o e re'~-e e '~'CJ~' GZTfeJ. ~ ~ ~ i g ~ 1 ~ d-i - - - f = =' = a- - -me s , esn - me a Bees ~~..+... -e~s , -s e ms es~a ~ r e ~ - r = --- . _ -, Sec. 10-35. Repair service occupations. (a) The annual license tax imposed hereunder for any repair service occupation, business or trade shall be in the amount of thirty-€e~a cents ($8-~4;(3~;) for each one hundred dollars ($100.00) off;:.;,. gross receipts ~~~~~from the occupation during the preceding calendar year e~r X13-i~~-doh-l-a~s-F$ Deli-ego=er =_ (b) Repair service occupations include, but are not limited to, the following: Airplane repair Auto repair, engine repair of any type Bicycle repair Business and office machines repair Clothes, hats, carpets or rugs, repair of Dressmaking, slip covers, drapery and/or curtain making (service only) Furniture, upholstering, repair of Gunsmith, gun repairing Locksmith Machine shop, boiler shop Mattresses, repair of Nickel and chrome plating 28 S-I Paint shop, other than contractor Radio, refrigerators, electrical appliance, home appliances, repair of Reweaving Road machines, farm machinery, repair of Saw, tools, repair of Shades, repair of Shoe repair Tire repair Toys, repair of Umbrellas, harness, leather Washing, automatic-cleaning Watches, clocks, repair of Welding shop Other repair services. goods, repair of of automobiles sec. 10-36. Personal and business service occupations. (a) The annual license tax imposed..hereunder..for..~ersonal...or .::::. . business services _~nd a~~<>~ther :bu~~ne~ses..:an~,...:~~~upa~i.ons....hp exemAt rrom requirements o s chapter. (b) "Personal services" shall mean rendering for compensation any personal, business or other services not specifically classified as financial, real estate, professional, or repair services, under this ordinance, or rendered in any other business or occupation not specifically classified in this ordinance unless exempted from local license tax by Title 58.1 of the Code of Virginia. (c) Those rendering a personal or business service include, but are not limited to, the following: Addressing letters or envelopes Advertising agencies Airports Ambulance services Amusements and recreation services (all types) 29 ~~ ~~ Animal hospitals, grooming services, kennels or stables Artists Auctioneers and common criers Automobile driving schools Barber shops, beauty parlors, and hairdressing establishments, schools and services Bid or building reporting service Billiard or pool establishments or parlors Blacksmith or wheelwright Boat landings Booking agents or concert managers Bottle exchanges Bowling alleys Business research and consulting services Cemeteries Chartered clubs Child care attendants or schools Child or adult home care registry Cleaning chimneys and/or furnaces Clinical laboratory Coin machine operator Collection agents or agencies Commercial photography, art and graphics Commercial sports Computerized information retrieval service Dance band Dance halls, studios and schools Data processing, computer and systems development services Developing or enlarging photographs Detective agency and protective services Domestic service registry Drafting services Electrolysis or scalp treatment Engraving Erecting, installing, removing or storing awnings Escort service Extermination services Freight traffic bureaus Fumigating or disinfecting Funeral services and crematories Golf courses, driving ranges and miniature golf courses Hauling of sand, gravel or dirt Hospitals, profit and nonprofit Hotels, motels, tourist courts, boarding and rooming houses and trailer parks and campsites House cleaning services Information bureaus Instructors, tutors, schools and studios of music, ceramics, art, sewing, sports and the like Interior decorating Janitorial services 30 S~ Labor service Laundry cleaning and garment services cleaners, linen supply, diaper laundries and carpet and upholste Limousine service Mailing, messenger and correspondent Movie theaters and drive-in theaters Musician including laundries, dry service, coin-operated -y cleaning services Nickel plating, chromizing and electroplating Nurses and physician registries Nursing and personal care facilities including nursing homes, convalescent homes, homes for the retarded, old-age homes and resthomes Packing, crating, shipping, hauling or moving goods or chattels for others Parcel delivery services Parking lots, public garages and valet parking Pawnbrokers Personal services, labor agents and employment bureaus Photographers and photographic services Photocopying Physical fitness establishment Physicians registry Piano tuning Picture framing and gilding Porter services Press clipping services Private investigation Promotional agents or agencies Public relations services Realty multiple listing services Renting or leasing any items of tangible personal property Reproduction services Secretarial services Septic tank cleaning Shoe repair, shoe shine and hat repair shops Sign painting Statistical service Storage--all types Swimming pool, other than nonprofit or cooperative Swimming pool maintenance and management Tabulation services Tanning salons Tax preparers (other than professionals listed in section 10- 34) Taxicab companies Taxidermist Telephone answering services Theaters Theatrical performers, bands and orchestras Towing services 31 ,.. j ~. l Transportation services including buses and taxis Travel bureaus Tree surgeons, trimmers and removal services Trucking companies, intrastate and interstate (unless a certified motor vehicle carrier operating in the Commonwealth of Virginia and filing such annual report as required by section 58.1-2654 of the Code of Virginia) Turkish, Roman or other like baths or parlors Undertaker, embalmer Vehicle title service Wake-up services Washing, cleaning or polishing automobiles Writers Other personal or business service occupations. ***** ARTICLE III. SPECIAL LICENSE PROVISIONS ***** .............................. Sec. 10-51. E?-^llp~+ti nn ?~pnr+ii ~aR~36r'tTed. ----- € ~ i~ ~ ~~ ~_ t h n a-ms 3 . _ _ _ e y ~ es ~ - e r ce~rse- -- ~ s e a - e~ .~ a~~ T~ ~ ~ i ~ r. r~~e~ ce~e r~ ~ ces : ~e n~ e~s e- s- ' ~, ee-~~ eet- e-l-e-i~ ~ix e-l~~rg- ne~~es , ~ €~s ; --a~~r~?--et-der = _~ ~ ~ ~ _ ~ ~ s a~^ ,. `~ ° , , '~ .., d ee~ e~s-eel-l -ee~i-e~--a~e ney-T-k i~~ e~e~i-en--~=~'=rrTez ~ ~ F t ~ -~r -~t~~ ~- ~ ~e a-~g y ; io ~e~ e -~ e ~~eg ~ r~ ee~ c- a e y ***** Sec. 10-53. Coin-operated amusement machines; amusement machine operators. (a) Every person selling, leasing, renting or otherwise furnishing or providing a coin-operated amusement machine or device as defined by Virginia Code section 58.1-3720 (1984), shall be deemed to be an amusement machine operator, except that a person owning fewer than three (3) machines and operating such machines on property owned or leased by such person is not an amusement machine operator. 32 .~' 1 (b) Every amusement machine operator as herein defined shall pay for the privilege an annual license tax according to the following table: 3 machines or less $ 25.00 4 machines 50.00 5 machines 75.00 6 machines 100.00 7 machines 125.00 8 machines 150.00 9 machines 175.00 10 or more machines. 200.00 (c) The license tax imposed by this section is not in lieu of, ..::.:::::: but is in addition to, other license ~`ees~r taxes imposed by this Code, including the gross receipts tax imposed by section 10-36. (d) Every amusement machine operator shall furnish to the commissioner of the revenue a complete list of all machines on location and the names and addresses of each location on or before the thirty-first day of January of each year. (e) Each machine shall have conspicuously located thereon a decal, sticker or other adhesive label, no less than 1 x 2 inches in size, clearly denoting the operator's name and address. (f) Any person, firm, or corporation providing any such amusements machines or other devices and failing to procure a county license shall be subject to a fine of five hundred dollars ($500.00) for each offense and the machine or other device shall become forfeited to the county. (g) Exemptions. The amusement machine operator's license tax shall not be applicable to operators of weighing machines, automatic baggage or parcel checking machines or receptacles, nor to operators of vending machines which are so constructed as to do nothing but vend goods, wares, and merchandise or postage stamps or provide service only, nor to operators of viewing machines or photomat machines, nor operators of devices or machines affording rides to children or for the delivery of newspapers. ***** 33 Si sec. 10-56. Public service corporations. (a) Every public service corporation engaged in the business of providing telephone, telegraph, water, heat, light, or power service shall pay for the privilege an annual license tax of one- half of one percent (0.5$) of the gross receipts of such company accruing from sales to the ultimate consumer in the county, excluding gross receipts earned within the Town of Vinton, Virginia. (b) In the case of telephone companies, charges for long distance telephone calls shall not be included in gross receipts for purposes of license taxation. (c) For the purposes of this section, gross receipts shall be ascertained as of the thirty-first day of December of each year and the tax for the current license year shall be based on the gross receipts for the preceding calendar year. (d) The tax im osed b this section shall be 'e3ri~~;s~es assessed k>~`::::the:::::>G~~-ms~a:.a.xie~...c~f Reven~i~ as .:p:r~Va..~ie~:::~:r~::tha.s.. chapter ue payable to the treasurer of the county on or before the fst[r~` ~` March of e;~l? s~re~ license year. ~ ~~~~~~~ (e) Excluded from the provisions of this section are gross receipts attributable to service supplied to the governments of the United States and Virginia, their political subdivisions and agencies, and charges paid by the insertion of coins into coin boxes of pay telephones. ***** 2. That the amendments to Chapter 10 Licenses, contained in this ordinance, shall be effective on and from January 1, 1997, except that the provisions relating to agreements extending the period for assessing tax shall be effective for agreements entered into on and after July 1, 1996. 34 ~~ 'ti N d C V ~ O V J m = '~ e~ ~ O N ~ Q fl. L a .~ ~. O C f0 Z r s a V y d d d e v RI Y. w d C m O a v. O m oki O i R 0 N .Q d :S 0 0 oeo ~oeo a oo ~o~o~o ooh' C 0 O a ~ N N ~ ~ C W ~ N ~ n N~7 ~ .. . , ~ ~ . ~ ~ i m a ~ a c R ~ = t V V ~ ~ M O Q ~ ~ H @ d d r O O t0 O ~C? t0 I~ ~ np. r .-. N. m Z ~ ~ ~~r, ~.~ ~ Z ~ ~ N.~ t0 O 0 ~ ~ 0 0 0 0 0 0 0 0 ~~OtA~ O N M ~ 0 0 0 0 0 0 0 O W ~O OtnOO c ~ 0 f O E f O ;~ lL O ~~ 0 FO-~ N ~ H m ~ ~ H ~ m d 00000000 ~~n~n~~n~u~ w ~~~a~~uoi~ v ~ ~ ~ 3 C ~ v1 ~' ti N °~ ~- ~ J ~ J a w ~ 00 0 0 0 0 0 0 ^ ~ 0 0 'd' 0 0 0 0 0 O C D to O)a ~ = O D~M N lXU 70 ~ ~ N ~ O ~ C ~ O Q 0 0 0 0 0 0 0 0 .O-. 00000 000 lx9 ~p ~A fH fA fH fA fR fR to ~~~~~~~~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 fx0 ~p fR M dT V~ fA fA fA EA ~~ (O (O tip t0 ~O fD C\D (A cnc+»MCnMc+~r> oo~nooooo N O O O~~ O O M y '~n l~ In V N ~ cd V- N H ~ ~ F- m 00000000 v N N C h m ~ oo~nooooo ~p OtnO~tly OtAM ai X 7 to l~tn~N~ e ~ ° ~ Q °o °ogooo°o°o°o x m r- .- .- ~ ~ .- co m ~ ~ fn us to v- v- v- f-~ 00000000 to OVA stn ~A tO to 0 0 0 0 0 0 0 0 N ~ 000000_00 D y O O r 0 0 0 0 0 tJ O~AOOtpNr- ~ ~ ~ ~ ~ oo_cncDOcovo y O `d'O I~(O f7M y (~OChMe- ;a LL ~- f-' coo ~ F- 00000000 N y C N U LL. J oocnmoaovo c ~~ceicon~or~c~ ~ ~ v- w v5 h m ~L a .. m t V 00000000 i 00000000 ~ vsu-vi~~us~ss~ ~'~ vvvvvv~v MMCtlMMC7MM O O p O O O O O N 0 0 0 0 0 0 0 0 W~ 0 0 0 0 0 0 0 0 O O O O O O ~~ ~tp001~ANr- ~ ~~~ ~~- BPOL Comparisons Selected Localities 1996 Roanoke County .Roanoke City Salem urgent Proposed urgent Proposed No Change Minimum 30 5E~ 3C 50 30 Retail Merchant 0.20 Q.2Q 02a 0.20 0.20 Contractor 0.16 0.16 0.14 0.14 0.16 Business Service 0.34 0.36 0.36 0.36 0.36 Repair Service 0.34 0.36 0.36 0.36 0.36 Personal Service 0.34 0.36 0.36 0.36 0.36 Professional Service 0.50 0.58 0.58 0.5$ 0.58 Commission Merchant 0.36 0.36 n/a n/a n/a Wholesale Merchant various various various m:\budget\revenue\BPOLCOMP.WK4 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1996 AGENDA ITEM: ORDINANCE AUTHORIZING THE RELOCATION OF THE POLLING PLACE FOR THE GREEN HILL VOTING PRECINCT FROM THE FORT LEWIS FIRE STATION TO THE FORT LEWIS BAPTIST CHURCH AND AUTHORIZING THE RELOCATION OF THE POLLING PLACE FOR THE NORTH VINTON VOTING PRECINCT FROM THE VINTON FIRE STATION TO THE VINTON BAPTIST CHURCH PURSUANT TO § 24.2-307 OF THE 1950 CODE OF VIRGINIA, AS AMENDED ' S COMMENTS • ~~:~''~"~"` At a meeting of the Roanoke County Electoral Board held on May 8, 1996, the Board voted to recommend to the Board of Supervisors that the voting place for the Green Hill Precinct be moved from the Fort Lewis Fire Station to the Fort Lewis Baptist Church at 4215 W. Main Street, Salem, VA. The Board also recommended that the voting place for the North Vinton Precinct be moved from the Vinton Fire Station to the Vinton Baptist Church at Washington Avenue and Maple Street, Vinton, VA. These moves were requested in order to improve parking space availability during the election. Also, the voting is held out in the bay area where there is no heat and where the trucks enter and exit. There are 2,028 voters using the Green Hill Precinct and 1,453 voters using the North Vinton Precinct. §§ 24.2-307 and 24.2-310 of the 1950 Code of Virginia, as amended, authorize the relocation and establishment of polling places for the various election precincts within the County. The first reading of this ordinance will be held June 11, 1996; the second reading and public hearing will be held June 25, 1996. Staff recommends the adoption of the attached ordinance authorizing the relocation of the polling place for the Green Hill 1 the North Vinton Votin Precinct. ~'~ Voting Precinct and g Respectfully submitted, Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Motion by Action Vote No Yes Eddy Harrison Johnson Minnix Nickens __. Abs 2 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1996 ORDINANCE AUTHORIZING THE RELOCATION OF THE POLLING PLACE FOR THE GREEN HILL VOTING PRECINCT FROM THE FORT LEWIS FIRE STATION TO THE FORT LEWIS BAPTIST CHURCH AND AUTHORIZING THE RELOCATION OF THE POLLING PLACE FOR THE NORTH VINTON VOTING PRECINCT FROM THE VINTON FIRE STATION TO THE VINTON BAPTIST CHURCH PURSUANT TO § 24.2-307 1950 CODE OF VIRGINIA, AS AMENDED WHEREAS, the Electoral Board of Roanoke County has recommended to the Board of Supervisors of Roanoke County the relocation of the polling place for the Green Hill Voting Precinct from the Fort Lewis Fire Station to the Fort Lewis Baptist Church and the relocation of the polling place for the North Vinton Voting Precinct from the Vinton Fire Station to the Vinton Baptist Church for all elections held within Roanoke County. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the first reading on this ordinance was held on June 11, 1996; and the second reading and public hearing were held on June 25, 1996. 2. That the relocation of the polling place for the Green Hill Voting Precinct from the Fort Lewis Fire Station to the Fort Lewis Baptist Church at 4215 W. Main Street, Salem, VA for all elections held within Roanoke County is hereby authorized and approve; and 3. That the relocation of the North Vinton Voting Precinct from the Vinton Fire Station to the Vinton Baptist Church at Washington Avenue and Maple Street, Vinton, VA for all elections held within Roanoke County is hereby authorized and approved; and 4. That the County Administrator is hereby authorized to 3 J ~ ~ • ~j take such actions and to execute such documents as may be necessary to accomplish these purposes, all upon form approved by the County Attorney. agenda\ general\ relocate.pol 4 ACTION NUMBER ITEM NUMBER ~/ ""` f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1996 SUBJECT: Appointments to Committees, Commissions and Boards ~nrtNTV ADMINISTRATOR'S COMMENTS• SUMMARY OF INFORMATION: ~ BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS The four year term of Robert Allen Williamson, Jr. expired April 13, 1996. Mr. Williamson was contacted to see if he was willing to serve. He has moved to Franklin County, and according to residency requirements outlined in Resolution 91290-5, is NOT eligible for reappointment. 2. BOARD OF ZONING APPEALS The five year unexpired term of Leon T. McGhee, Vinton Magisterial District who has resigned effective June 1, 1996. His term will expire June 30, 2000. Supervisor Nickens has nominated Herbert H. Snyer to fill the unexpired term and asked that his name be placed on the Consent Agenda for confirmation. 3. COMMUNITY POLICY AND MANAGEMENT TEAM The three year term of Herb Beskar, Representative from Private Community Resources, will expire 06/30/96. Mr. Besker does not wish to be reappointed. The Community Policy and Management Team will recommend an individual to be appointed who must then be confirmed by the Board of Supervisors. Ms. Jo Wirth has resigned as Parent Advocate member. The CPMT is recommending a replacement and her appointment is on the Consent Agenda. U- f 4. HTrHWAV AND TRANSPORTATION SAFETY COMMISSION The four year terms of Glen A. Siverling, Citizen at Large, and Carl E. Wright, Neighborhood Organization; will expire 06/30/96. Supervisor Minnix has advised the Board that neither Mr. Siverling or Mr. Wright wishes to serve another term. SUBMITTED BY: AP,Pl!ROVED BY: Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Harrison _ Referred ( ) Johnson _ To ( ) Minnix _ Nickens _ i~ `~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1996 RESOLUTION 061196-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for June 11, 1996, designated as Item M - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 1. Approval of Minutes - May 9, 1996. 2. Confirmation of committee appointment to the Building Code Board of Adjustments and Appeals, the Board of Zoning Appeals, The Community Policy and Management Team, the Metropolitan Planning Organization, and the Parks and Recreation Advisory Commission. 3. Acceptance of a grant by the Police Department for Community Crime Prevention Services. 4. Acceptance of a grant by the Police Department for enhancing drug enforcement and prosecution. 5. Acceptance of a grant by the Police Department for school resource officers. 6. Acceptance of Summerfield Drive, "Summerfield Subdivision," Section 1 and 2, into the Virginia Department of Transportation Secondary System. 7. Request from School Board for appropriation of the Summer Youth Program grant. 8. Request from School Board for appropriation of the 1996/97 Roanoke Valley Regional Special Education Budget. 9. Adoption of a resolution removing Deerfield Circle from the 1985 road bond project list. ', • i~ 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File John Cease, Chief of Police Arnold Covey, Director, Engineering & Inspections Dr. Deanna Gordon, Superintendent, Roanoke County Schools Diane D. Hyatt, Director, Finance 2 t` l I~-I May 9, 1996 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 May 9, 1996 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County School Administration ,Offices, 5937 Cove Road, this being an adjourned meeting for the purpose of a joint meeting with the Roanoke County School Board. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 8:37 p.m., following the regular School Board meeting. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, H. Odell "Fuzzy" Minnix, Fenton F. "Spike" Harrison MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations OTHERS PRESENT: School Board members Jerry Canada (Chairman), Marion Roark, William Irvin, III, Michael Stovall, Thomas Leggette, and Dr. Deanna Gordon, School Superintendent IN RE: REPORT ON NORTHSIDE HIGH SCHOOL CONSTRUCTION i; ~ . May 9, 1996 292 School Board Chairman Jerry Canada introduced Mark McConnell, Motley and Associates, who updated both boards on construction at the Northside High School gym. Mr. McConnell reported that the contract with the general contractor allows the County until May 15 to decide whether to continue with Phase II of the project at the current cost. He advised that if the project is postponed for nine months, the contract would have to be renegotiated, the land reseeded and regraded and other construction-related costs would escalate with the total costs increased by $338,858. IN RE: SCHOOL BOARD BUDGET Dr. Jerry Hardy, Director of Budget and Data Management, presented a revised School Board budget that was now within the proposed revenue increases of $3,849,368, instead of $1.2 million out of balance as previously presented. The budget includes a 3.5 percent average salary increase instead of 5 percent. Additional personnel include a psychologist, four special education teachers and additional personnel for Glenvar Middle School. Dr. Gordon explained the need for the personnel, and in response to questions, advised that the additional personnel at Glenvar Middle School are to keep it a completely separate entity from the high school. Other budget costs included departmental requests, support services and central support costs including debt service ($316,000), and two ,~ ~, May 9, 1996 7 pZ additional resources officers and equipment ($166,000). Mr. Hodge reported that the $316,000 debt service for William Byrd High School and Fort Lewis Elementary School may not become due until next year and could be eliminated from this budget. There was a discussion of funding issues with Supervisor Nickens opposing new construction of schools until the costs of furniture and equipment are known. He also opposed the use of non-recurring revenue for recurring expenses. Supervisor Johnson advised that there should be accurate, complete estimates for construction projects before proceeding. There was general agreement that the school personnel should have the same salary increases as the County staff which is proposed at 5 percent. Following discussion, Mr. Hodge suggested that the $316,000 debt service be removed from the budget, that the County cover funding for two of the resources officers ($166,000) and that all the $460,000 estimated revenues generated from the Business and Professional License (BPOL) tax, be transferred to the School Board budget. After further discussion, there was general Board of Supervisors consensus to provide all the BPOL tax revenue to the schools and the supervisors suggested that one-half of the funds be set aside for debt service. Dr. Gordon agreed to the recommendation. The Board of Supervisors also expressed support for the same five percent salary increases for ~; r May 9,1996 both school personnel and County personnel. Dr. Gordon and Mr. Hodge were directed to finalize the details of the School Board budget based on the discussion at the meeting. IN RE: ADDITIONAL FUNDS FOR GLENVAR MIDDLE SCHOOL Supervisor Eddy asked what the difference was between the $600,000 that Dr. Gordon recommended and the $300,000 approved by the School Board to complete the equipment and furnishings for Glenvar Middle School. Dr. Gordon responded that the $600,000 would provide full funding of all the needs including new furniture and computers, while $300,000 would not provide new furniture and less instructional equipment. School Board member Marion Roark presented a list of what the $600,000 would supply. There was a general discussion on funding methodology for the proposed projects at Cave Spring Junior High, Glenvar Middle School, Northside High School and other school projects. IN RE: ADJOURNMENT At 10:10 p.m. Chairman Johnson declared the meeting adjourned. Submitted by: Mary H. Allen, CMC Clerk to the Board Approved by: Bob L. Johnson Chairman ~. A-061196-6. a ACTION NO. ITEM NUMBER '" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER EETING DATE: June 11, 1996 Confirmation of Board of Zoning of Adjustments and Management Organization and Commission Committee Appointment to the Appeals, Building Code Board end Appeals, Community Policy Team, Metropolitan Planning Parks and Recreation Advisory (`nTTNTY ADMINISTRATOR'S COMMENTS: STiMM~,RY OF INFORMATION The following nominations were made at the May 28 Board meeting and should be confirmed: 1. BOARD OF ZONING APPEALS Supervisor Nickens nominated Herbert H. Snydor following the May 28 Board meeting to fill the unexpired term of Leon McGhee, who represented the Vinton Magisterial District. His term will expire 6/30/2000. ~ BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS Supervisor Harrison nominated Larry K. Lester to another four- year term which will expire 4/27/2000. ~ COMMUNITY POLICY AND MANAGEMENT TEAM Ms. Jo Wirth has resigned as Parent Advocate on the Community Policy and Management Team (CPMT) and the CPMT is recommending Ms. Claudia Johnson to fill the unexpired term which will expire 6/30/97. ~ METROPOLITAN PLANNING ORGANIZATION By consensus, the Board of Supervisors nominated Supervisor H. Odell "Fuzzy" Minnix to serve as an alternate member of the Metropolitan Planning Organization. m-~ 5. PARRS & RECREATION ADVISORY COMMISSION Supervisor Minnix nominated Lee Blair, Cave Spring Magisterial District to another three year term which will expire 06/30/99. RECOMMENDATION: It is recommended that the above appointments be confirmed by the Board of Supervisors. Respectfully submitted, Mary H. Allen, CMC Clerk to the Board Approved by, e~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) T~rnson Eddy ~_ Received ( ) Harrison ~. Referred ( ) Johnson ~ To ( ) Minnix _~ Nickens _~ cc: File Building Code Board of Adjustments and Appeals File Board of Zoning Appeals File Community Policy and Management Team File Metropolitan Planning Organization File Parks & Recreation Advisory Commission File A-061196-6.b ACTION NUMBER ITEM NUMBER ~'- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: June 11, 1996 AGENDA ITEM: Acceptance of a grant by the Police Department for Community Crime Prevention Services. COUNTY ADMINISTRATOR'S COMMENTS: y~ Q'r~, A Q ~T~T BACKGROUND' The Roanoke County Police Department applied for a grant to continue the existing full time crime analyst position for fiscal year 96-97. The grant has been approved by the Department of Criminal Justice Services (DCJS) in the amount of $28,894.00. FISCAL IMPACT' The grant is for $21,670.00 in DCJS federal funds (75%) and $7,224.00 in local funds (25%). The criteria of the grant requires a hard dollar match of local funds. The local match will be taken out of existing police department funds for community crime prevention services. No additional funds will be requested. STAFF RECOMMENDATION: The Staff recommends acceptance of the grant from the Department of Criminal Justice Services. j m-3 Respectfully submitted, ~6hn H. Cease Chief of Police Approved by, Mr. Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Tnhnson Eddy ~. Received ( ) Harrison x Referred ( ) Johnson ~, To ( ) Minnix ~ Nickens .~_ cc: File John H. Cease, Chief of Police Diane D. Hyatt, Director, Finance ~ - r A-061196-6. c ACTION NUMBER ITEM NUMBER _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: June 11, 1996 AGENDA ITEM: Acceptance of a grant by the Police Department for enhancing drug enforcement and prosecution. COUNTY ADMINISTRATOR'S COMMENTS: ~~lfif4sYfy~o~co~ ~~ BACKGROUND' The Roanoke County Police Department applied for a grant to enhance drug enforcement in the county high schools and within the student age group for fiscal year 96-97. The grant has been approved by the Department of Criminal Justice Services (DCJS) in the amount of $28,400.00. FISCAL IMPACT' The grant is for $21,300.00 in DCJS federal funds (75%) and $7,100.00 in local funds (25%). The criteria of the grant requires a hard dollar match of local funds. The local match will be from general operating funds. STAFF RECOMMENDATION: The Staff recommends acceptance of the grant from the Department of Criminal Justice Services. Y ~ h A ~y Respectfully submitted, ohn H. Cease Chief of Police Approved by, Mr. Elmer C. Hodge County Administrator ------------- ----------------------------- ACTION -------------- -------- VOTE Approved (x) Motion by: Motion by Bob L No Yes Abs Denied ( ) Johnson Eddy ~ Received ( ) Harrison , ~ Referred ( ) Johnson , ~ TO ( ) Minnix ~_ Nickens ~- cc: File John H. Cease, Chief of Police Diane D. Hyatt, Director, Finance ~~ • ~ J A-061196-6. d ACTION NUMBER ITEM NUMBER -' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: June 11, 1996 AGENDA ITEM: Acceptance of a grant by the Police Department for School Resource Officers. COUNTY ADMINISTRATOR'S COMMENTS: ~~~~~ BACKGROUND' With the cooperation and written endorsement of the Roanoke County School Superintendent, the Roanoke County Police Department applied for a grant to hire and equip three sworn officers to serve as School Resource Officers in Roanoke County High Schools. The grant has been approved for two officers by the Department of Criminal Justice Services (DCJS) in the amount of $84,051.00. FISCAL IMPACT: The grant is for $63,038.00 in DCJS federal funds (75%) and $21,012.00 in local funds (25%). The criteria of the grant requires a hard dollar match of local funds. The local match will be taken out of the FY 96-97 budget appropriations. Acceptance of the grant will require increasing the authorized sworn officer strength and vehicle count by two. STAFF RECOMMENDATION: The Staff recommends acceptance of the grant from the Department of Criminal Justice Services. 9 r y /~-5 Respectfully submitted, ohn H. Cease Chief of Police Approved by, Mr. Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Motion by Bob L. No Yes Abs Denied ( ) Johnson Eddy ~._ Received ( ) Harrison ~ Referred ( ) Johnson ~ To ( ) Minnix ~_ Nickens ~ cc: File John H. Cease, Chief of Police Diane D. Hyatt, Director, Finance ~~~ -~, The Board of Supervisors of Roanoke County, in regular meeting on the 11th day of June, 1996, adopted the following: RESOLUTION 061196-6.e REQUESTING ACCEPTANCE OF SUMMERFIELD DRIVE, SUMMERFIELD SUBDIVISION, SECTION 1 AND 2, INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements' and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Suaervisor Johnson Seconded By: None Required Yeas: ~gervisors Eddy. Minnix, Harrison, Nickens, Johnson Nays: None A Copy Teste: ~- Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation rgrs ~P~k'fy? Oq ,. 1 (~ ~ Ilz~ Q `~ ~~/ Cd~iOLING ~~ ~ t1V A1091~L~ o~ { I ~ ~,~ . ~Aa, ~` _~ ac .. ` ~ ._+ •loeo - 'e ~.. ~i` io :er"ns~ J'. a,,.~ ~',79C. ~c ,. ,~ '~~ ..;~,, o, ~ f ~. - _- __~TI CINI T Y .N1AP+ - ~ /h-~P NORTH /^ ~ I6 IS 16 ./. ~• 31 7 .\ -I ~, / • /`/ - ..a 30 r ~ 7 a (039 + ~~ 10 ~ .la 29 ~.1P3~ . .. _.. + /90J 29h d . .,. I I •~ \ 13 ~ ~9~` .... Y huh 's. \ ~ ~ + b '~ 12 _ ~h %h a 09~i tip' / 20 1 .. / .., ~9 ~ + ~ 14 ~ 16 ih ~• 29 1 ,• .' 17'ti •. ~ • ~9 ~D ~9 13 `' ' 4 "' 9 F` 9• 1 ~ 72 l .]I a` '+' 4~: ~`9 t I o ` ~ ~. Q . ~ 10 `~~ a 'c - °c 4 _ PROPOSED AD'~ITION SH04v~ IN GR.~Y DESCRIPTION: 1) Summerfield Drive from intersection of Bloomfield Avenue to intersection of Barnaget .LENGTH: (1).11 MILE (2) MILES (3) MILES RIGHT OF WAY: (1) 50 FEET (2} FEET (3} FEET ROADWAY WIDTH: (1} 38 FEET (2} FEET (3)' FEET SURFACE WIDTH: (1) 3a FEET (2) FEET (3) FEET SERVICE: (1) 12 HOMES (2) HOMES (3) HOMES ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT Subdivision street acceptance 39, ACTION NO. ITEM NUMBER ~ -'-` t,U AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1996 AGENDA ITEM• Acceptance of Summerfield Drive, "Summerfield Subdivision," Section 1 and 2, into the Virginia Department of Transportation (VDOT) Secondary System. + COUNTY ADMINISTRATOR'S COMMENTS SUMMARY OF INFORMATION Fralin and Waldron, the developer of "Summerfield Subdivision," Section 1 and 2, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.11 mile of Summerfield Drive. The staff has inspected these roads along with repre~sntatives of the Virginia Department of Transportation and found this road to be acceptable. FISCAL IMPACT No County funding is required. RECOMMENDATIONS The staff recommends that the Board approve a resolution to VDOT requesting that they accept Summerfield Drive into the Second Road System. 1 ^T S ITTED Y• APPROVED BY: I i~ rnold Covey, D ect~r Elmer C. Hodge of Engineering & Inspe tions County Administrator --------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION Eddy Harrison Johnson Minnix Nickens VOTE No Yes Abs 2 ICI -4- The Board of Supervisors of Roanoke County, in regular meeting on the 11th day of June, 1996, adopted the following: RESOLUTION WHEREAS, the streets described on the attached Additions Form SR-5 (a) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5 (A) to the secondary system of state highways, pursuant to X33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Moved By: Seconded Yeas: Nays: vote A Copy Teste: By. Mary Allen, Board Cler -~v NORTH .a,= ~~~ / P d ,~~. .~//S!9 I ,9 J4 O~ IS?1 .~ ~ / n 16 - IS 16 i ~ ;^ 3I 7 o j~ ~~ _ 26 rezz ' _ o ~ - ~~ ~ , -I ~.,; ~ I /~/ 2 - ~ % Q ~ 30 j \- ~ ' ,Bl9 J7 10 ° l4 2.9 •` ,eJ~ • ~ ,sos ~ 29~ ~ \ ' '~. ' 2 `t _\906 is ~0 90^'~ 2y 5 3 ,~ ± ~9\0 70 • ~ h \9• \ la • I6 t5 i ~ 4 ~~ :9,~p .~ ~ ~ 17hti0 .Or~V~ \9 was \ 13 'b 5 'y 4\~ 6 ~ . ti, 19 3 , \9 e~ F~ .\9. 12 r9 ' ry _ J j r' 6 ~ _ ; Y a, ~ '2 l 8, ~Y~ : a \9 I I ~~, a,. ,_ .~ _ c/ ' \j 10 t , ~ °. 2~\ ~~ ti _ PROPOSED AD'~ITION SHOw-N IN GRAY DESCRIPTION: 1) Summerfield Drive from intersection of Bloomfield Avenue to intersection of Barnaget LENGTH: (1).11 MILE (2) MILES (3) MILES RIGHT OF WAY: (1) 50 FEET (2} FEET (3} FEET ROADWAY WIDTH: (1) 38 FEET (2} FEET (3) FEET SURFACE WIDTH: (1) 3a FEET (2) FEET (3) FEET SERVICE: (1) 12 HOMES (2) N_OMES (3) HOMES ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT Subdivision street acceptance .~.~~; ~. A-061196-6. f ACTION # ITEM NUMBER / ~(~ 7 MEETING DATE: June 11, 1996 AGENDA ITEM: Request for Appropriation to the School Grant Fund COUNTY ADMINISTRATOR'S COMMENTS: ~ ''~~'~ ~.~r~ BACKGROUND: For the sixth consecutive year the Roanoke County School Board has received a grant from the Fifth District Planning Employment and Training Consortium's Private Industry Council and Policy Board for a Job Training Partnership Act (JTPA) Summer Youth Program. The grant of $60,000 will be used to provide remediation in reading, writing and math, and vocational training for disadvantaged youth. The program will be housed at the Roanoke County Career Center. FISCAL IMPACT: None. No local matching required. STAFF RECOMMENDATION: Staff recommends appropriation of $60,000 to the School Grant Fund. Garland J. did Director Pupil Per nnel Services Adult Education Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Elmer C. Hodge County Administrator ACTION Motion by: Motion by Bob L. Tnt,nson VOTE No Yes Abs Eddy _x_ Harrison _~ Johnson _x_ Minnix ~_ Nickens ~. cc: File Dr. Deanna Gordon, Superintendent, Roanoke County Schools Diane D. Hyatt, Director, Finance rn-~ FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON MAY 23, 1996 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, ROANOKE COUNTY, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION BY THE ROANOKE COUNTY SCHOOL BOARD TO THE SCHOOL GRANT FUND FOR SUMMER YOUTH PROGRAM WHEREAS, the County School Board of Roanoke County has received a grant in conjunction with the Fifth District Employment and Training Consortium for a summer youth program (CASH program), and WHEREAS, funding in the amount of $60,000 will be received for remediation in reading, writing and math, and vocational training at the Roanoke County Career Center for approximately 50 disadvantaged youth from Roanoke County, Salem, and Vinton; BE IT RESOLVED that the County School Board of Roanoke County requests the Board of Supervisors of Roanoke County to appropriate $60,000 to the School Grant Fund for the Summer Youth Program. Adopted on motion of Michael W. Stovall, duly seconded, and on the following recorded vote: AYES: William A. Irvin, III, Thomas A. Leggette, Marion G. Roark, Michael W. Stovall, Jerry L. Canada NAYS: None TESTE• ~.c,- `~-r ~~ ~ Clerk c: Mrs. Diane Hyatt Mrs. Penny Hodge ~~. A-061196-6.g ACTION # ITEM NUMBER ~ - B MEETING DATE: June 11, 1996 AGENDA ITEM: Request for Appropriation to the 1996-97 Regional Special Education Fund COUNTY ADMINISTRATOR'S COMMENTS: ~~'« BACKGROUND: The Roanoke County School Board serves as the fiscal agent for the Roanoke Valley Regional Special Education Board. The budget for the regional board for 1995-96 was $2,873,696. The board-adopted budget for 1996-97 is $3,701,109. The Regional Program began operation during the fiscal year 1986-87 with six school divisions involved in serving two (2) disabled populations: autistic and severe profound disabled. All programs were housed in Roanoke County schools. During the 1990-91 school year the following populations were added: Multiple Disabled - MD Deaf/Hard of Hearing - D/HH Multiple Disabled/Visually Impaired - MD/VI The Multiple Disabled/Visually Impaired - MD/VI program is not included in the 1996-97 budget. There are no students to be served in this classification. Regional classes are currently housed in the following school divisions: Roanoke County Roanoke City Botetourt County Franklin County Dr. Eddie Kolb, director of pupil personnel services for Roanoke County Schools, will be present to answer any questions related to the program. i /h-8 FISCAL IMPACT: Revenue received from state funding and participating school divisions based on a per pupil cost will offset expenditures. STAFF RECOMMENDATION: Staff recommends appropriation of the Roanoke Valley Regional Special Education Board's budget for 1996-97. Frank J. S ks Regional Finance Officer Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Elmer C. Hodge County Administrator ACTION Motion by: Motion by Bob L. Johnson VOTE No Yes Abs Eddy ~_ Harrison ~_ Johnson ~_ Minnix ,~ Nickens .~ cc: File Dr. Deanna Gordon, Superintendent, Roanoke County Schools Diane D. Hyatt, Director, Finance Penny Hodge ~_g FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON MAY 23, 1996 IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION BUILDING, ROANOKE COUNTY, VIRGINIA. RESOLUTION REQUESTING AN APPROPRIATION BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO FUND THE ROANOKE VALLEY REGIONAL BOARD LOW INCIDENCE POPULATIONS FOR THE PERIOD OF JULY 1, 1996 THROUGH JUNE 30, 1997. WHEREAS, the Roanoke County School Board is the fiscal agent for the Roanoke Valley Regional Special Education Board which serves the low incident student populations for the school divisions of Roanoke City, Salem City, Roanoke County, Botetourt County, Craig County and Franklin County, and WHEREAS, the Roanoke Valley Regional Special Education Board has adopted a budget for 1996-97 of $3,701,109; BE IT RESOLVED that the County School Board of Roanoke County requests an appropriation of $3,701,109 to fund the Roanoke Valley Regional Special Education Board's low incidence populations for the period of July 1, 1996 through June 30, 1997. Adopted on motion of Michael W. Stovall, duly seconded and carried on the following recorded vote: AYES: William A. Irvin, III, Thomas A. Leggette, Marion G. Roark, Michael W. Stovall, Jerry L. Canada NAYS: None TESTE : ) ~~ -~ C, ~~ Clerk c: Mrs. Diane Hyatt Mrs. Penny Hodge r- ~, ~ AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TIIESDAY, JUNE 11, 1996 RESOLUTION 061196-6.h REMOVING DEERFIELD CIRCLE FROM THE 1985 ROAD BOND LIST. WHEREAS, the Board of Supervisors adopted the 1985 Bond referendum to have Deerfield Circle improved to state standards along with several other roads. WHEREAS, staff has been working with the developer and the Virginia Department of Transportation but we have not been successful in complying with VDOT's directives, NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors hereby authorizes staff to remove Deerfield Circle from the 1985 road bond project. On motion of Supervisor Johnson to adopt the resolution, and carried by the following vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: .mod • C~-~.eGT--J Mary H. Al en, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation ACTION # ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 1J., 1996 AGENDA ITEM• Adoption of a resolution removing Deerfield Circle from the 1985 road bond project list. COUNTY ADMINISTRATOR'S COMMENTS: _ l~%G~_ ~~~ BACKGROUND• In 1985 the Roanoke County Board of Supervisors adopted a bond referendum for various capital improvements. Numerous private roads were included as part of this referendum to be improved and accepted by the Virginia Department of Transportation. SUMMARY OF INFORMATION: Roanoke County staff has been working with Old Heritage Corporation and the Virginia Department of Transportation (VDOT) to have Deerfield Circle accepted into the State's system. Prior to VDOT accepting this road, a brick wall was required to be removed from the right-of-way. Roanoke County has requested Old Heritage Corporation to have the walls removed on several occasions. Finally, we mailed a letter of our intent to remove the wall or the County would drop Deerfield Road from the list. As of this date, we have not been contacted by Old Heritage or their representative. Since this project was a part of a Bond referendum, a resolution is required by the Board to remove Deerfield Circle from the priority list. ALTERNATIVES AND IMPACTS: Currently, there are no funds remaining in the 1985 road bond improvements. The maintenance of Deerfield Circle will remain the responsibility of the property owners and Old Heritage. rn-9 STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the resolution removing Deerfield Circle from the priority list. ~U MITTED BY: APPROVED BY: R , l l/'. M ~~ nold Covey, Director Elmer C. Hodge of Engineering & Inspe tions County Administrator ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred To Eddy Harrison Johnson Minnix Nickens ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1996 RESOLUTION # THE 1985 ROAD BOND LIST. REMOVING DEERFIELD CIRCLE FROM WHEREAS, the Board of Supervisors adopted the 1985 Bond referendum to have Deerfield Circle improved to state standards along with several other roads. WHEREAS, staff has been working with the developer and the Virginia Department of Transportation but we have not been successful in complying with VDOT's directives, NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors hereby authorizes staff to remove Deerfield Circle from the 1985 road bond project. ~-/ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Beginning Balance at July 1, 1995 (audited) $6,994,906 8.09% Addition from 1995-96 Budget 10,558 Sept 12, 1995 Donation to IDA - Rusco (127,500) Feb 13, 1995 Va Western Community College -site improvements (66,379) Feb 21, 1996 R. R. Donnelley & Sons (Savings from Phase I will (2,500,000) be used for Phase II) April 11,1996 Match for Sewer -West Main Street (120,480) Balance at June 11, 1996 $4,191,105 4.85% Changes below this line are for information and planning purposes only. These amounts have not been appropriated to fund balance at this time. The increase in projected 1995-96 revenues is based on the most recent estimate of the year in process, and could be adjusted up or down as the year progresses. These funds are not available to be appropriated to other projects at this time. Balance from above $4,191,105 Recommended increase in 1995-96 budgeted revenues based upon 9 month review 3,235,227 Potential Liability (1,200,000) $6,226,332 7.20% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1995-96 General Fund Revenues $86,464,490 6.25% of General Fund Revenues $5,404,031 Respectfully Submitted, ~~..~, ~. Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Gen95. WK4 ~+ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1995 (audited) $405,409.00 July 17, 1995 Payment on sale of old School Administration Building 399,984.00 Aug 18, 1995 Sale of land adjacent to Kessler Mill Road to VDOT 1,020.00 May 14, 1996 Transfer to Schools for Glenvar Middle furnishings and equipment (300,000. Balance at June 11, 1996 $506,413.00 ~ Receivable from the City of Salem July 1, 1996 from the sale of the old School Administration Building 200,000.00 $706.413.00 I Respectfully Submitted, Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap95. WK4 T-' RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1995 (Unaudited) $1,773.00 From 1995-96 Original Budget 100,000.00 July 27, 1995 Survey of Needs -Four Year University (2,500.00) Sept 26, 1995 Red Line Service - CORTRAN (6,023.00) Nov 21, 1995 County share of Cox Cable Audit (1,700.00) Dec 12, 1995 Expenses related to Comprehensive Plan update (29,166.00) Dec 12, 1995 Sister City program (1,000.00) Dec 12, 1995 VML / VACO APCO Steering Committee (4,000.00) Feb 13, 1996 Special election on bond referendum (20,280.00) Feb 13, 1996 Special election for Republican primary (20,280.00) Feb 13, 1996 Survey of East County citizens (7,500.00) Apri123, 1996 Annual Citizen Satisfaction Survey (7,500.00) Balance at June 11, 1996 $1,824.00 Respectfully Submitted, ~.a.~~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Board95. WK4 1 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1996 AGENDA ITEM: Progress Report on the Comprehensive Plan COUNTY ADMINISTRATnR~S COMMENTS: Progress: The following items were completed since the last progress report was submitted to you on May 14th: • The final proof of the summary pamphlet for Vision 2010 has been reviewed and approved by staff, with the final printing scheduled by the printer for the week of June 10th. • The Planning Commission reviewed and approved the draft outline for the Comprehensive Plan at their regular meeting on June 4, 1996 (see the attached outline). • The first draft of the demographic profile has been completed and circulated to staff for review and comment before forwarding to the Planning Commission. • The Planning staff has met with the staffs of the Library, Utilities Department and the Department of Parks and Recreation to discuss the Comprehensive Plan project, the general time frame of the project and the Departmental objectives in the process. This has included a preliminary assessment of the needs and resources Planning and other departmental staff to complete the project. • The Planning staff has evaluated the existing community planning areas and identified possible changes for consideration by the Planning Commission and Citizens Advisory Committee. • The staff continues to solicit names from the Board for a citizens advisory committee. The intent is for each of the 12 planning areas to be represented by two citizens, one a resident and the other a businessperson. These names would be announced in the first newsletter on the Comprehensive Plan. -Y 2 It is anticipated that the following tasks will be completed within the next 30 days: • Membership in the Citizens Advisory Committee will be finalized. • The first issue of the newsletter will be completed and ready for mailing. • The Vision 2010 pamphlet will be delivered and mailed to all participants of the Vision process. • Initial meetings will be scheduled and held with Public Safety, Fire & Rescue, and Solid Waste about the Comprehensive Plan. • The Planning Commission will receive a copy of the Demographic Analysis for review and comment. If you would like additional information on any of the above activities, please contact Jon Hartley or Gary Mitchell at the Department of Planning and Zoning at (540) 772-2068. Respectfully Submitted, Terry Harr'ngto , P Director of Pla ng and Zoning Approved, c~-~ Elmer C. Hodge County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens ~~ Proposed Outline Roanoke County Comprehensive Plan ft is proposed that the Comprehensive Plan will be composed of multiple sections or elements that would be prepared and printed separately ,but combined in a three ring binder for distribution as the full plan. This format will allow distribution of the individual elements separately and allow sections to be updated easily. The individual sections are comprised of those items that are in bold type. • Executive Summary - (Listing of all Goals and Objectives) • History, Regional Setting, and Past Planning Efforts I. Regional Setting & History (prepared, maybe, by Deedie Kagey) A. Introduction B. Regional Setting C. History D. Summary II. Planning History (prepared, maybe, by Gubala or other person) A. Introduction B. Purpose and Legal Basis for Comprehensive Planning C. Past Comprehensive Planning Efforts E. Summary III Process for Plan Development A. Vsioning Process (ncluding overriding themes and clear statement that the vision process is the basis for the entire comprehensive plan) B. Citizen Participation IV Roanoke County Community Planning Areas (including old areas and new areas reflecting an evaluation early in the process) • Demographic Trends - I. Introduction A. Population 1. Historical Trends 2. State, Regional, and Local Trends 1 June 4, 1996 -y B C. D E 3. Migration Factors 4. Family/Household Characteristics and Comparisons 5. Age of Population -Population Pyramids 6. Elderly Population 7. Population Distribution 8. Future Trends related to the Comprehensive Plan Housing 1. Building Activity/New Housing Construction 2. Housing Projections 3. Persons per Household 4. Number of Dwelling Units 5. Building Activity by Type of Structure 6. Housing Values 7. Water and Sewer Disposal 8. Vacancy Status 9. Substandard Housing 10. Affordable Housing 11. Distribution of Housing Units Income 1. Components of Income 2. Per Capita Income 3. Changes in Income 4. Adjusted Gross Income Employment 1. Non-Agricultural Civilian Employment 2. Labor Force and Employment 3. Regional Labor Pool 4. Employment by Sectors of Local Economy Economic Analysis 1. Basic vs. Non-basic Employment 2. Unemployment/Underemployment Trends 3. Education Levels of Work force 4. Average Weekly Wage 5. Personal Income of Residents by Industry 6. Median Household Income 7. Grouped Resident Employment 8. Industry of Employed Residents 9. Occupation of Employed Residents _ 10. Labor Force Participation Rates 11. Poverty Status 12. Commuting Patterns 13. Retail & Commercial Activity 14. Industrial Activity 15. Tourism 16. Agricultural Activity -Trends 2 June 4, 1996 ~-Y II. Issues 111. Summary (conclusions) • Resource Management I. Environmental Quality, Natural Resources 8~ Open Space (with strong link to vision process) A. Introduction B. Technical Analysis (TC has information on this) 1. Geology/Topography 2. Soils -Prime Agricultural Soils 3. Groundwater 4. Surface Water 5. Flood plains 6. Forest Resources (including champion trees) 7. Wetlands 8. Steep Slopes 9. Flora & Fauna C. Scenic Attributes -Yews and Vstas ,hillsides and ridgetops, (Janet: Parkway, Limits or boundaries -how high can development occur?) D. Open Space Preservation (Rural character, area, agric. preservation) 1. Greenways E. Issues 1. Tree Preservation F. Goals 8~ Objectives G. Implementation Strategies H. Summary II. Historic and Cultural Preservation A. Introduction B. Issues 1. Incorporate Historical Survey C. Goals & Objectives D. Implementation Strategies E. Summary 3 June 4, 1996 ~v • Transportation A. Planning Role of VDOT and the County 1. The Role of Citizens in Planning Road Improvements 2. Tools available to local governments (including official map) B. Roads & Highways 1. Functional Road Classification -Existing Transportation Network 2. Commuter Patterns 3. Traffic Volumes, Trends, and Capacity Analysis 4. Safety 5. Proposed Secondary Road Improvements -The 6 Year Plan 6. Proposed Primary Road Improvements 7. Private Roads (including paper streets and need for design standards 8. County Designated Scenic Roads and Virginia Byways C. Alternative Transportation Modes 1. Bus Service 2. Taxi Service 3. Rail Service 4. Air Transportation 5. Pedestrian & Bicycle paths 6. Other D. Issues E. Goals & Objectives F. Implementation Strategies G. Summary • Community Facilities I. Introduction II. Major Issues and Themes III. Existing Policy Guidelines IV. Review of Existing Facilities V. Water & Sewer Provisions A. Background Information B. Issues including central vs. package and on-site systems) VI. Storm Water Management A. Background Information B. Issues VII. Administrative Services/Space A. Background Information B. Issues 4 June 4, 1996 ~~ VIII. Fire & Rescue A. Background Information B. Issues IX. Libraries A. Background Information B. Issues X. Parks and Recreation A. Background Information B. Issues XI. Greenways A. Background Information B. Issues XII. Public Safety A. Background Information B. Issues XII. Scho ols and Educational Resources A. Background Information B. Issues XIII. Technology A. Background Information B. Issues XIV Solid Waste Disposal -Regional Authority A. Background Information B. Issues XIV. Goals & Objectives XV. Implementation Strategies XVI. Summary Growth Management and Land Use I. Overview A. Growth Management Concepts B. Fiscal Impacts of Growth C. Regional and County Growth Trends D. Urban & Rural Service Boundary E. Neighborhood Identity II. Rural Service Area 5 June 4, 1996 ~~ A. Introduction B. Assessment of Key Issues and Trends 1. Land Productivity and Ownership 2. Rural Housing & Residential Development 3. Rural Commercial & Industrial Uses 4. Preservation and Open Space 5. Additionallssues C. Rural Preserve 1. Issues 2. Goals and Objectives 3. Implementation Strategies 4. Future Land Use and Zoning 5. Design Principals 6. Summary D. Rural Vllage 1. Issues 2. Goals and Objectives 3. Implementation Strategies 4. Future Land Use and Zoning 5. Design Principals 6. Summary E. Vllage Center 1. Issues 2. Goals and Objectives 3. Implementation Strategies 4. Future Land Use and Zoning 5. Design Principals 6. Summary III. Urban Residential Areas A. Introduction B. Assessment of Key Issues and Trends 1. Housing Trends and Affordability 2. Neighborhood Revitalization 3. Housing Density and Land availability 4. Infill development 5. Additionallssues C. Neighborhood Conservation 1. Issues 2. Goals and Objectives - 3. Implementation Strategies 4. Future Land Use and Zoning . 5. Design Principals 6. Summary D. Development 1. Issues 6 June 4, 1996 ~. 2. Goals and Objectives 3. Implementation Strategies 4. Future Land Use and Zoning 5. Design Principals 6. Summary VI. Urban Commercial and Industrial Areas A. Introduction B. Assessment of Key Issues and Trends 1. Everything in it's Place-the separation of uses 2. The Strip 3. Commercial and Industrial Retention/Recruitment 4. Commercial and Industrial Revitalization/Redevelopment 5. Additionallssues C. Transition 1. Issues 2. Goals and Objectives 3. Implementation Strategies 4. Future Land Use and Zoning 5. Design Principals 6. Summary D. Core 1. Issues 2. Goals and Objectives 3. Implementation Strategies 4. Future Land Use and Zoning 5. Design Principals 6. Summary E. Principallndustrial 1. Issues 2. Goals and Objectives 3. Implementation Strategies 4. Future Land Use and Zoning 5. Design Principals 6. Summary V. Other Areas A. Introduction B. Highway Corridors - C. Roanoke River Corridor D. Tourism Sites (BRP & Explore) E. Neighborhood Commercial Areas 7 June 4, 1996 F. Interchange Locations (I-81 8~ BRP) • Implementation A. Introduction B. Implementation Strategies C. Implementation Schedule D. Bench marking- Developing a Report Card to measure accomplishments E. Summary Appendices (f needed) {~ Y June 4, 1996 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1996 AGENDA ITEM: Senior Citizens Hall of Fame Awards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside to recognize senior citizens for their contributions to the community. This is the 11th year of the Hall of Fame awards, and the first to be presented at a Board of Supervisors meeting. The Hall of Fame was established to give recognition to three Roanoke County residents, age 60 and over, who through their volunteer efforts have improved the quality of life in their communities. The Hall of Fame was also established to recognize a community minded business, agency or organization that provides a service to the senior citizens population or has as a statement of purpose, the betterment of the community. The ceremony is coordinated by the Parks and Recreation Department staff, under the direction of Myra Sellers. Following the awards ceremony, there will be a reception the fourth floor of the Administration Center honoring this year's award recipients. -~'~'/ j~ Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens July 11, 1996 County staff requests the Board to adopt a motion to enter .~.,.,. into ~'~ `` ~'~~' within the provisions of the Virginia ~ ., Freedom of Information Act as follows: (A) to discuss the expansion of an existing business or industry where no previous announcement has been made of expanding the facilities in accordance with Section 2.1- 344 A.5. of the 1950 Code of Virginia, as amended. (B) to discuss the disposition of publicly held real estate in accordance with Section 2.1-344 A.3. of the 1950 Code of Virginia, as amended. (C) to discuss the appointment of personnel in accordance with Section 2.1-344.A.1. of the Code of Virginia, 1950, as amended. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON JUNE 11, 1996 RESOLUTION 061196-7 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: /~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session 1 ACTION NO. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1996 AGENDA ITEM: Worksession on Williamson Road Hollins Village Master Plan; Discussion of Funding and Implementation Strategies COUNTY ADMINISTRATOR'S COMMENTS: At your May 14, 1996 meeting, the Board set a worksession for June il, 1996 to discuss funding and implementation strategies for this public/private partnership initiative. I have attached to this report, the Board report distributed May 14th that outlined various options to consider. At your worksession on the 11th, the staff will review these options in detail, and will present program recommendations. You also received copies of the Master Plan on May 14th. If you have not given your copy back to Mary or Brenda, please bring your copy to the worksession on Tuesday. Staff recommends as follows: 1. That the Board hold a worksession on June 11, 1996 to discuss public/private partnership programs to fund and implement the Williamson Road Hollins Village Master Plan. ~~ 2 Respectfully Submitted, Terrance L. Harringto AICP Director of Planning nd Zoning Approved, Elmer C. Hodge County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens / °~ t 1 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 14, 1996 AGENDA ITEM: Presentation of Williamson Road Hollins Village Master Plan; And Strategies for Implementation; Request for Worksession c'_niTNTV ADMTNTSTR_ATOR' S COMMENTS: Improvements to US Route 11 between the Botetourt County line and Plantation Road in the Hollin's area of Roanoke County have recently been completed. These highway improvements provided the opportunity and the incentive for Roanoke County to work in cooperation with area businesses, area residents, and Hollins College representatives to develop and implement a master plan for this Roanoke County community . The master plan presents a set of guidelines for public and private actions. These guidelines, implemented over a period of time, will enhance the physical appearance of this important commercial corridor, and will promote increased economic viability. Dill Studios, of Roanoke, Virginia, was commissioned to prepare the master plan. Entitled, the Williamson Road Hollins Village Master Plan, the document presents a comprehensive evaluation of the existing character of the comdor, and a set of suggestions and recommendations on how this vital commercial area can be enhanced through a series of public and private actions. The suggestions range from the simple to complex, and of course, from the inexpensive to expensive. Rather that advocate complete immediate renovation and enhancement of public and private property in the area, the plan recognizes that full implementation can only take place over a period of time, through both public and private action and investment. Recommendations for public actions include the creation of landscaped gateways at the major entry points to the community, and the provision of publicly sponsored landscaped designs in other available public areas. A significant portion of the plan is devoted to a set of recommended i n i in that will enhance the physical and economic environment of the area if followed by the private sector in the planned renovation of existing structures, and the construction of new development. These design guidelines address items such as building designs and facades, parking lot ~-- i 2 landscape treatments, lighting, and signage. The community has been involved throughout the planning process. Through community meetings, design workshops, and citizen committee meetings, the ideas presented in the master plan have been developed. Over the past few months, staff has been meeting with individual property and business owners in the comdor, to present the plan's ideas, and to solicit community input on the best means of implementation. Throughout the process, the staff has emphasized partnership, rather than re, lgu ations. as preferable strategies to implement the plan. Community interest in the plan has been high, with many business owners eager to see partnership programs in place. IlVIPLEMENTATION TECIiNIQUES T'he development of partnership programs will require the identification of funding sources, and the development of the administrative capacity to effectively keep the programs in operation. Due to specific limitations imposed on localities on how public funds may be used, Roanoke County will need to be creative in the development and implementation of specific programs so that public resources are allocated in accordance with state law, and the County's fiduciary responsibility to Roanoke County citizens is maintained. Listed below is a list of possible funding sources and a synopsis of various programmatic ideas. Funding Sources Public Funding O tip ons (local and non-locall General Fund Appropriations The Board allocated $30,000 in FY 95-96 for implementation of improvements/programs in the comdor area. Another $30,000 is proposed as part of the proposed FY96-97 budget. Continued general fund appropriations at the same or increased levels will assist in the development of the partnership programs. 2. Taz Increment District A tax increment district could be established in the comdor district. Under this option, a base tax year is selected. In future years, incremental taxes (above the base) derived from the district, are assigned for projects and programs within the district. Increases would occur from new development in the area, and any yearly increases in assessments. This option differs from the general fund appropriation option in that the yearly amount collected is dependent upon the economic vitality and 7=/ increased investment in the area. 3. Special Service District Under this program, property owners within the specified district would agree to a special real estate assessment. All funds derived from the assessment would need to be used for programs and improvements within the district. A similar program is now in place along the Roanoke City portions of Williamson Road. 4. Federal Grants ISTEA grants continue to be an option to pursue. Our grant application, submitted in January, is pending with action expected later this summer. Federal discussions to reauthorize the ISTEA legislation (NEXTEA) are continuing. Assuming the program continues, additional opportunities to use this program will exist in future years. The National Endowment for the Arts also provides grant opportunities for demonstration projects. NEA proposals would need to link the historic Hollins College campus, with the potential to enhance the character of a strip commercial environment Private Funding Options 1. The best opportunities for private funding, aze a variety of local, regional and national private foundations that orient their giving towards civic programs and enhancements. Although individual amounts maybe small, such contributions can be used as leverage for larger programmatic activities. 2. In addition, several local industries also have corporate gift programs that could be pursued. Uses of Funds The basic concept behind the public/private partnerships envisioned is that local and non- local funds would be used as leverage to encourage private investment on private property. Enhancements to private property undertaken in accordance with the principles outlined in the design guidelines would be eligible for one or more of the programs offered. In discussions with area businesses and property owners, it is evident that a variety of program offerings would meet different need within the business community. A brief synopsis of programs follows. 7-/ 4 1. Design Assistance Programs Owners contemplating improvements would benefit from professional design assistance. This assistance would provide the provide owners ideas on how the design guidelines can be integrated into owners' plans for property improvements. Complete architectural and engineering services would not be provided. Rather, concept studies for building and site improvements would provide an owner a design concept that could be further refined by an architect/engineer retained by the owner. 2. Mini/Matching Grant Program It is recognized that construction, renovations, and improvements in accord with the design guidelines may be more expensive than typical improvements found within a strip commercial corridor. The purpose of this grant program would be to offer property and business owners a financial incentive to rehabilitate their property in accordance with the suggested guidelines. Specific grant amounts would need to be limited both with regard to actual dollar amounts ,and as a percentage of total project cost. The challenge would be to provide grants in amounts large enough to encourage investment, while recognizing the funding limitations. 3. Revolving Loan Pools/ Low Interest Loan Funds Under this programmatic option, Roanoke County would enter into a partnership with a local financial institution to establish a loan pool available to property owners within the corridor. Public funds would be used to subsidize market interest rates, as an encouragement to private investment. The program would be available to those owners wishing to enhance their property in accord with the design guidelines. 4. Tax Abatements/Tax Freezes Enabling legislation now allows localities the option to abate or freeze property taxes for the substantial renovation of commercial properties over 20 years old. A significant number of the buildings within the corridor meet this age requirement. This program option would be offered in response to private investment in the property. Programmatic guidelines would need to be established so as to firmly determine and limit the fiscal impact on the community . The Roanoke County IDA could possibly be used as an entity to broaden the applicability of this option so that it applies to a variety of properties within the corridor. 5. Waiver of/Assistance with Utility Hook-Up Fees. Under this option, Roanoke County would provide new businesses with assistance in the payment of hook-up fees in exchange for design elements consistent with the guidelines. The T~ 5 program would be available on a voluntary basis to businesses that wish to design/enhance their property in accord with the design guidelines. Again, the IDA could be of use in the implementation of this idea. 6. Landscaping of Public Gateways/Right-of--Ways This option could be undertaken by Roanoke County using public funds, or could be pursued using a combination of public and private resources. After initial demonstration projects, specific levels of public investment could be tied to a demonstrated willingness of property owners to undertake private investments in the landscape of their property, or could be tied to a willingness of businesses to contribute towards the upkeep of the landscaped areas. 7. Corridor Overlay District As portions of the Hollins College Campus are on the National Historic Register, Roanoke County has the legal option to apply the design guidelines to corridors leading to and from the historical areas. Although this is on the surface a regulatory approach, such a program could be modified by providing public resources to partial address the cost of the improvements in accord with the design guidelines. 8. Business Development Assistance Roanoke County, working through an existing agency such as the Williamson Road Area Business Association ('VVRABA), could expand its outreach to the business community by offering business development assistance in the comdor area. This assistance would supplement existing private and public offerings for small businesses, and would specifically target the needs of businesses in the Williamson Road corridor. A specific need identified during the planning process was for the corridor to boost its identity with the consuming public through more coordinated marketing and promotion. SUMMARY OF INFORMATION The above funding and programmatic suggestions are presented to give the Board an overview of actions necessary to implement the community ideas presented in the master plan. Initiation of one or more of these ideas will be necessary, if Roanoke County and the Hollins/Williamson Road business community wishes to use the master plan as a guide to implement physical changes in this corridor. T-~ 6 Staff recommends as follows: 1.. Accept the Williamson Road Hollins Village Master Plan as a set of guidelines for future improvements in the corridor. 2. Schedule a work session for May 28th, at which time, funding and programmatic options presented above can be discussed, and strategies for action chosen. Respectfully Submitted, Terrance L. Harrington, AICP Director of Planning and Zoning Approved, Elmer C. Hodge County Administrator Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens ~~ 1 Williamson Road Hollins Village Master Plan Board of Supervisors Worksession June 11,1996 1 Worksession Objectives . Provide Project Background . Present and Discuss Program Options . Make Program Recommendations . Receive Board Comments 2 Project Background . Emerged from Roanoke County / Hollins College Discussions: - Improvements to Route 11 were imminent. -How can road improvements be used as a catalyst for other community enhancements, both public and private? 3 Project Background cont. . Objectives: - Enhance the built environment » Facade Renovations » Parking Lot Improvements » Updated Signage » Public and Private Landscaping and Streetscaping 4 Project Background COYI ~t. . Objectives: - Promote enhanced economic activity in the area Promote community identity » Economic/ commercial area enhancement as an "economic development tool" 5 Project Background cont. . Implementation modeled after the "Main Street Approach" . Serves as a pilot project for future initiatives in other commercial cord ors.... - Route 460 East and West - Brambleton Avenue - Washington Avenue - Hanging Rock Community - Other commercial corridors/ areas.... 6 Project Background cont. . Hollins Village Master Plan . Prepared by Hill Studios . Developed from Community Ideas.... - Community Meetings - Design Charrette - Committee Meetings - Individual Suggestions Project Background cont. . The Master Plan..... - Looks at history of the community - Identifies Patterns of Development - Proposes community design guidelines - Recommends implementation techniques 8 Program Options Program Options . Programs would be partnerships between Roanoke County and local businesses and property owners within the corridor . Programs would provide incentives to make improvements in accord with design guidelines 10 Program Options C011 ~t. . Design Assistance Programs . Mini-Grant Programs . Revolving Loan Pools/Low Interest Loan Funds . Rehabilitation Tax Abatements . Assistance with Utility Hook-up Fees . Public Gateways/Landscape of Right-of-Ways . Corridor Overlay District . Business Development Assistance 11 Design Assistance Program . Owners wishing to make improvements would be provided ideas on how to make improvements in accord tivith design guidelines . Concept plans only... complete A&E services not provided 12 Mini/Matching Grant Program . Compliance with design guidelines may be more expensive than typical improvements within strip commercial corridor . Mini-Grants would be incentive to renovate facades, update signage, landscape parking areas, etc . Limited in amount; total and percentage of total project cost 13 Revolving /Low Interest Loan Fund . Provide below-market rate loans . Form partnership with local lending institution . Revolving Fund...need to capitalize; principal and interest payments maintain fund . Low Interest Fund... bank capitalizes, public interest subsidy 14 Rehabilitation Tax Abatement . Abatement of taxes on increased value of real estate resulting from rehabilitation of property . Structures must be 20 years old; up to 15 year abatement allowed . Locality can define geographic areas of applicability and other terms and conditions 15 Assistance with Utility Fees and Charges .Patterned after current ED incentive programs for industrial expansion and recruitment .Would be most applicable to to new business locations within the corridor 16 Public Gateways and Landscaping ~ Implement plan recommendations for the creation of public gateways at .... - Botetourt County Line - Plantation/ Williamson Intersection - Peters Creek/Williamson Intersection . Phased implementation 17 Corridor Overlay District . District would be "Facilitative "and not "Regulatory" .Would ensure that zoning ordinance does not hamper community accepted designs in accord with design guidelines 18 Business Development Assistance .Continue to provide and expand outreach to the business community , working through existing organizations such as WRABA. .Supplement existing public and private assistance efforts... eg., promotion of coordinated marketing 19 Program Recommendations Year One 20 First Year Program Recommendations . Design Assistance Program . Mini/ Matching Grant Program . Adopt Tax Abatement Authority . Begin Public Gateways/ Landscaping 21 Proposed Budget First Year PROGRAM ALLOCATION Design Assistance Mini/ Matching Grants . Public Gateways . Administrative Expenses Market Analysis . Enact Partial Tax Abatement Authority . TOTAL $ 5,000 $23,500 $25,000 $ 6,000 $ 500 ~ o $60,000 Mini/Matching Grants . Match up to 50% of cost . Compliance with Master Plan Design Guidelines . Amount of Grant: - Muziinum.... $1,500 - Maximum.... $5,000 . Proposals reviewed by Committee . Total Allocation: $23,500 Rehabilitation Tax Abatement . Board can established guidelines including: - Areas of applicability - Minimum and maximum project sizes - Length of abatement up to 15 years -Other terms and conditions of eligibility 24 Future Funding Sources . General Fund Appropriations . Community Campaign . Tax Increment District . Special Service District . Public and Private Grants 25 Future Program Offerings . In future years, the following programs would be offered dependent upon available funding sources and community participation and interest - Loan Funds - Utility Hook-Up Programs - Corridor Overlay - Formalized Business Development Assistance 26 ~' THE MAIN STREET APPROACH 1. Organization 2. Promotion 3. Design 4. Economic Restructuring Williamson Road Work Session Tuesday, June 11, 1996 EIGHT GUIDING PRINCIPLES of MAIN STREET 1. Comprehensiveness 2. Incremental nature 3 . Self-help 4. Public/Private Partnership S . Assest Enhancement 6. Quality 7.' Change 8 . Implementation-Oriented Williamson Road Work Session Tuesday, June 11, 1996 THE MAIN STREET APPROACH 1. Organization 2. Promotion 3. Design 4. Economic Restructuring Williamson Road Work Session Tuesday, June 11, 1996 EIGHT GUIDING PRINCIPLES of MAIN STREET 1. Comprehensiveness 2. Incremental nature 3. Self-help 4. Public/Private Partnership 5. Assest Enhancement 6. Quality 7. Change 8 . Implementation-Oriented Williamson Road Work Session Tuesday, June 11, 1996 . •- ACTION NO. ITEM NUMBER .~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1996 AGENDA ITEM: Budget Work Session on the Proposed Annual Budget for FY 1996-97. COUNTY ADMINISTRATOR'S COMMENTS: SL-MMARY OF INFORMATION: This time has been set aside for a budget work session to discuss final issues concerning the FY 1996-97 budget. Information on the County Administrator's proposed budget was presented and discussed at a work session on May 28, 1996. As the result of that work session and subsequent information that has become available, several issues need to be addressed: • Capital Maintenance ....... . • Capital Projects .......... . • Recent Funding Requests ... . • Personnel ................ • Contribution ............. . • Vehicle Requests ......... . • BOS Recommendations • Salary Survey SUBMITTED BY: Parks Jail Expansion, Police Firing Range General District Court, Urban Partnership, Classification Plan Final Allocations Fleet considerations W. Brent Robertson APPROVED: ... Elmer C. Hodge Budget Manager County Administrator 7a Approved ~ M~ti~n hX No Yes Abs Denied () Eddy Receive ~. Hamson Referred ~..~. Johnson To ~ Minnix Nickens ', Roanoke County/Salem Jail Historical Background On March 1, 1994, the Roanoke County Sheriff's Office submitted a Community-Based Corrections Plan and Planning Study to the Department of Corrections in request of state jail construction funding reimbursement. The planning study for this project underwent DOC review for standards compliance with design, cost and staffing requirements. The Board of Supervisors approved $15,000 through the Capital Improvement Project for a Feasibility Study to renovate and add to the Roanoke County/Salem Jail. This project would renovate the 6th floor of the Roanoke County/Salem Jail facility to create a dormitory-style floor which will contain 10 beds and program space, and add an additional seventh floor to the existing structure, with the addition of a 66-bed dormitory for direct supervision of minimum security inmates. The current population has exceeded the capacity of 108 for the past four years with an average population of 148 inmates, which is approximately 370 over capacity. There have been times that the jail facility has been in excess of 100% over capacity (225 inmates). This not only makes it hard for the preparation of additional meals by the kitchen staff, but also for the storage of excess food. The overcrowding conditions can not be emphasized. enough relating to safety for the inmates and staff. On October 31, 1994, the Department of Corrections approved the Community-Based Corrections Plan and the need for the jail construction project. Design: Multiple occupancy dormitory housing Size: Approximately 80 beds. Staff Required: 15 security positions (does not include support staff) ; Finance Method: Lump sum reimbursement through DOC Project Cost: $1,550,000 State Reimbursement: $387,500 (25% of project costs) The cost of renovation to the kitchen and moving the maintenance shop outside of the jail, if necessary, would be the responsibility of local funding. Remove Maintenance Shop: $80,000 Expand/Renovate Kitchen $50,000 Security, Surveillance and Furnishings $320,000 Total $450,000 Historical Background - continued The Board also approved $150,000 through the Capital Improvement Program (CIP) for Engineering/Design for the jail facility. A team was put together to list criteria for companies who wanted to apply for the Architecture and Engineering (A&E) phase. The criteria information was advertised by Procurement and A total of five firms replied. Selection criteria was set up by the team (Elaine Carver, Captain Tayloe, George Simpson, John Patten, and Major Winston), who interviewed the top three candidates (companies). Hayes, Seay, Mattern and Mattern, Inc., (HSM&M) was chosen for the A&E phase. The design services, as estimated by HSM&M, was $206,884. The total Fee Proposal package, which includes the Design Service, also includes Bidding Services and Construction Administration, for a total dollar amount of $304,572. HSM&M has also indicated that they believe the total cost of the addition and renovation will exceed $2.5 million. The DOC has approved through our application process the sum of $387,500 or 25% of what they determine to be allowable expenses. Should the cost of the project actually amount to be $2.5 million, then it is possible to reapply for 25% of that amount. Salem has also tentatively agreed to a long-term agreement to house their inmates and are willing to appropriate funding for the construction project. Recommendations The original estimate of the A&E design for the jail facility was $180,000. I would suggest that the team that met with HSM&M, meet again to see if the difference between $206,884 and our original estimate of $180,000 is negotiable. A contract should then be entered into with HSM&M to go ahead with the design phase. I would also suggest that due to past overcrowding conditions in the facility, the renovation and addition(s) to the facility be started immediately. I would also suggest that the addition of manpower be appropriated for the project. Staff needed upon the completion of the project are based on current staffing standards as set by the Virginia Compensation Board. Roanoke County will not be eligible for any additional personnel funded by the State. If the same staffing standards are in effect upon the completion of this project, it will be necessary for the Roanoke County Board of Supervisors to fund all staff for operating the new addition to the Roanoke County/Salem Jail. The operating budget impact for personnel and related equipment would be approximately: Personnel (3) Control Room Operators & Benefits - $23,099 ea. $69,297 (15) Corrections Deputies & Benefits - $28,946 ea. $434,190 $503,487 Equipment Guns, Holsters, Badges, Portable Radios & Uniforms $38,235 Total $541,722 ,d~/~ ,sue Gerald S. Holt, Sheriff June 11, 1996 T- 2 County of Roanoke Contributions to Human Service Agencies FY 1996-97 Budget 1995-96 1996-97 1996-97 1996-97 1996-97 1996-97 1996-97 1996-97 Human Service Agency Budget Request Minnix Eddy Johnson Harrison Nickens Proposed Adult Caze Center of the Roanoke Valley $5,000 $12,480 $5,000 $7,500 '~~ ~ ~ $6,000 $7,000 $5,000 Association for Retazded Citiuns (ARC) 10,000 64,330 10,000 15,000 ~~, ®Q 10,000 10,000 10,000 Bethany Hall 500 500 500 ,'~Q 500 500 500 Big Brothers and Big Sisters of Roanoke Valley 0 2,500 1,000 2,500 '~ S O 2,500 2,000 0 Bradley Free Clinic 6,500 6,500 6,500 6,500 6 ~ 00 6,500 6,500 6,500 Child Abuse Prevention Council of Roanoke Valley 3,500 3,750 3,500 3,750 J. JPO 3,750 3,500 3,500 Child Health Investment Partnership (CHIP) 16,660 25,000 16,660 20,000 ~~~ ~yb 16,660 16,660 16,660 Council of Community Services- Information and Refettal Center 3,000 6,468 3,000 4,000 ~~ ®0a 3,000 3,000 3,000 Court Appointed Special Advocate (CASA) 1,053 5,000 1,053 3,000 =~ O 2,000 2,000 1,053 Family Service of the Roanoke Valley 3,000 4,000 3,000 4,000 ~+ ®O 4,000 4,000 3,000 Fifth District Employment & Training ~ ;®O 000 Consortium 3,000 4,006 3,000 4,006 ' 4,006 3,500 3, 4H Camp 2,500 5,000 2,500 4,000 ~.so 2,500 2,500 2,500 Goodwill Industries Tinker Mountain 5,000 7,150 5,000 6,000 ,cj O d e 5,000 5,000 5,000 League of Older Americans 12,500 18,603 12,500 15,000 ~ ~`7~ 12,500 13,750 12,500 Literacy Volunteer Program 0 2,000 0 2,000 (~ ® 1,000 1,000 0 National Multiple Sclerosis Society 0 800 0 0 O 0 0 0 Roanoke Area Ministries 2,000 2,500 2,000 2,500 ~~ Qa 2,000 2,000 2,000 Roanoke Valley Drug and Alcohol Abuse Council 0 2,500 0 1,000 ~~ ~ O 1,000 1,000 0 Roanoke Valley Speech & Hearing Center 500 1,000 500 1,000 ~~ b®d 1,000 1,000 500 The Salvation Army 2,000 2,000 2,000 0 ~ dDd 2,000 2,000 2,000 TRUST 5,500 6,500 5,000 6,500 SsOa 5,500 5,500 5,500 Total Human Services S82,213 $182 087 $82,713 $108,756 $0 $91,416 $92,410 582,213 *Ageneies located in Roanoke Ciry `.,3 8,' o as r r r r r r r r .._. ,,.3 8~ ° a d ~ den ~ m:~finance~budget~proposedU-IUMSVC.WK4 06/11/96 08:39 AM 3-12 County of Roanoke Contributions to Social Service and Cultural Agencies FY 1996-97 Budget 1995-96 1996-97 1996-97 1996-97 1996-97 1996-97 1996-97 1996-97 Contributions Budget Request Minnix Eddy Tohnson Harrison Nickens Proposed Health and Social Services Blue Ridge Community ServicOS $79,332 $120,010 $79,332 $100,000 7q 33 $79,332 $79,332 $79,332 TAp 25,000 39,886 27,000 30,000 .3~ 0 p 30,000 30,000 25,000 TAP-Transitional Living Center 15,000 19,943 15,000 17,500 f '~.~~O 0 15,000 17,500 15,000 Subtotal $119,332 $179,839 $121,332 $147,500 $0 $124,332 $126,832 $119,332 Cultural Enrichment /Tourism Alonzo Stagg Bowl $2,500 $2,500 $2,500 $2,500 :Z $ ~ p $2,500 $2,500 $2,500 Art Museum of Western Virginia 0 10,000 1,000 2,000 .'. O ®d 2,000 2,000 0 Arts Council of the Blue Ridge 3,000 4,000 3,000 3,000 v' 3,000 3,000 3,000 • Center m the Square 50,000 75,000 50 000 50,000 w ,000 50 50,000 50,000 EXplore'(.TtieRiverFou~Jltion) j50,000 175,000 ItiO~~h {50;000 ~~~~~~ 150;000 `165"000 157,b00,' Museum ~ t I,'3~,000 ' 5,000 ~~ I ~ 0 1 0 8 0 00 ~ Theat untain Iviill h o 8,500 10,000 8,500 8,500 500 8, 500 8, , 5 o Operating Mill Mountain Zo 6,000 17,000 8,500 8,000 ~(1 p 7,500 8,000 6,000 Ca~ita'I~, `111,OC~~ ~u,7i0 10,000 ~ 10;000 _~ frr 10;000 10,000 1Q,000' S}sser-Crty Pavilion' S' lO;OC,n ! 0 ' Q . 0 0^-'~ ' ~ •' 0 0 - -0 Roanoke Symphony 7,500 7,500 8,000 7,500 y. 7,500 7,500 7,500 Roanoke Valley History Museum 6,350 10,550 6,350 7,000 ~ S pp 7,500 7,500 6,350 Science Museum: Operating 25,000 25,000 25,000 25,000 / 25,000 25,000 25,000 Capital 20,000 .100,000 20,000 20,000 / 20,000 20,000 20,000 Transportation Museum: Operating 10,000 15,000 12,000 12,000 {/' 10,000 10,000 10,000 Capital 5,000 2,000 0 ~ Od O 2,000 2,000 0 Vinton Dogwood Festival 500 500 500 500 /~ 500 500 800 Subtotal $309,350 $532,800 $322,350 $311,000 $0 $311,000 $336,500 $321,350 Other junior Achievement 0 200 0 200 rw 0 League of Women Voters 275 300 300 300 .~ o O 300 300 275 Ms. Virginia Senior Citizen Pageant 100 100 100 100 v 100 100 100 Miss Virginia Pageant 500 500 500 500 / 0 500 500 National D-Day Memorial Foundation ($25,000/yeaz for 10 yeazs) 25,000 17,000 0 /D~ 0 O C 0 10,000 0 OUTLOOK Downtown Roanoke 5,000 0 1,000 / d e ~ 1,000 1,000 0 Roanoke Valley Greenways Coordinator 0 21,600 10,000 21,600 r 21,600 21,600 21,600 VA Western Community College Scholazship Fund 5,274 5,339 5,339 5,339 .~3 ~ 5,339 5,399 5,274 Construction Student Activities Center-3rd yr. of 3 yrs 13,527 13,527 13,527 13,527 / 13,527 13,527 13,527 Site Development -Water Retention and Facility and Pazking Improvements * 66,379 0 0 0 V 0 0 0 Handicapped Access Renovations 0 59,892 0 0 ~,,,.» 0 0 0 Subtotal $86,055 $131,458 $46,766 $42,566 $0 $41,866 $52,426 $41,276 Total Social Services/Cultural $514,737 $844,097 $490,448 $501,066 $0 $477,198 $515,758 $481,958 * Mid Yeaz Appropriation for 1995-96. M:\finance\budgetlproposed\ BOSCONTRWK4 06/11/96 08:37 AM 1 3-13 County of Roanoke Dues and Per Capita Allocations FY 1996-97 Budget gs 1995896 ~ 19 q6-97 ~ 1996-97 1996-97 ~ 1996-97 1996-97 1996=97 ~ 19 p6-97 ~. Or znization I( .Bud st Re uest Minnix Edd J~hpson Harrisoir Nickens Pro osed Blue Ridge Soil and Conservation District $1,000 $1,500 $1,000 $1,500 ~.Z+~! 1,500 1,250 $1,000 Convention and Visitors Bureau Operating 107,500 250,000 107,500 125,000 ~~ aSO 107,500 107,500 107,500 Miss Virginia Pageant-advertising 0 4,000 0 2,000 .~ 0 0 D Economic Development Partnership 107,500 107,500 107,500 107,500 1/ 107,500 107,500 107,500 Fifth Planning District Commission 21,900 29,160 21,900 29,160 ~,,.+ 29,160 29,160 29,160 Gypsy Moth Steering Committee 0 2,361 0 2,361 Q 0 0 0 National Association of Counties 1,557 1,557 1,557 1,557 / 1,557 1,557 1,557 National Civic League '200 200 200 200 i/" 200 200 200 Roanoke Regional Chamber of Commerce 2,500 2,950 2,500 2,950 .Sd ~ 2,500 2,500 2,500 Roanoke River Basin Association 0 11,900 0 0 ~ 0 0 0 Salem/Roanoke County Chamber of Commerce 6,000 6,000 6,000 6,000- G /~ p p 6,000 6,000 6,000 Tour Dupont 5,000 ]0,000 10,000 7,500 7 S ao 10,000 7,500 5,000 Vinton Chamber of Commerce 100 100 100 100 / ®~ 100 100 100 ~ 5 ~ d Virginia Amateur Sports 35,000 40,000 35,000 35,000 30,000 35,000 35,000 a r ~~ Virginia Association ofConnties ]3,855 13,855 13,855 13,855 ` J 13,855 13,855 ]3,855 Vir~nta.~nstit~ite of,~'iovern[peut 5 Q00 5,000 0 2,000 ,/ ~. ' -„ rrl, 0 0 0 Virginia Municipal League 15 245 16,006 15,000 0 '~" 16,006 16,006 Total Dues/Per Capita $322 357 $502 089 $322 112 $336 683 $0 $309 872 $328 128 $322 357 06/11/96 09:29 AM M:~financelbudget\proposed~DUES.WK4 3-14 1996-97 Contributions Allocations Summary of Board of Supervisors Proposals for Funding Human Services Health & Social Services Cultural Enrichment/Tourism Other Cultural Dues & Per Capita Grand Total Contributions FI' 1996-97 Current Proposed Over/(Under) F'I' 1996-97 Proposed 1996-97 1996-97 1996-97 1996-97 1996-97 Minnix Eddy Johnson Harrison Nickens $82,713 $108,756 $91,416 $92,410 121,332 147,500 124,332 126,832 322,350 311,000 311,000 336,500 46,766 42,566 41,866 52,426 322,112 336,683 309,872 328,128 895,273 946,505 n/a 878,486 936,296 886,528 886,528 886,528 886,528 $8,745 $59,977 n/a ($8,042) $49,768 1996-97 Proposed $82,213 119,332 321,350 41,276 322,357 886,528 886,528 $0 M:\FINANCE\budget\proposed\CNTRSUM2.WK4 3-15 County of Roanoke Requested /Approved Positions FY 1996-97 Departmental Request Proposed Number of Position Oper/Cap Total Approved Approved Department /Position Title Positions Costs Costs Costs Positions Costs Finance Payroll Clerk 1 $25,200 Accwmt Clerk IF (Utility Billing) 1 21,970 Police School Resource Officer 2 70,051 62,286 132,337 4 122,051 (1 Vice Detective 2 66,856 63,914 130,770 2 88,865 Crime Analyst 1 31,908 31,908 Sheriff Caart Baliff 6 174,720 15,648 190,368 Con~ectioa Officer 7 203,840 16,955 220,795 Planning & Zoning Planner 1 42,208 6,D00 Associate Planner 1 34,428 Social Services Social Work Supervisor 1 38,415 38,415 VPI Exteffiion Program Support Technician 1 23,169 23,169 Commonwealth Attorney Secretary 1 22,183 22,183. 1 22,183 MIS Pfogrammer Analyst 1 40,089 5,000 45,089 Fire & Rescue Fire Inspector 1 33,428 35,083 68,511 Seraetary-Fire Prevention 1 21,212 5,046 26,258 Emergency Sere. Coordinator 1 38,415 33,283 71,698 Patamedic/Firefighter 2 60,970 4,600 65,570 2 60,970 Firefighter 5 139,090 11,500 150,590 Fine Captain 1 38,415 2,300 40,15 EMS Asst Training Officer 1 38,415 35,083 73,498 Total 38 $1,164,982 $296,698 $1,331,874 9 S294,069 • Position Costs inchule cyst of salary, FICA, VRS, and Health & Dental insurance (st single isle). (1) DCJS has provided a farce year grant for approximately 50% of the praposod costs. The Roanoke C«mty School Board will also provide finding for two of the SROs, bnt will remain employees of the Police Department 06/11/9611:03 AM M:IFINANCE~BUDGET~book-wkV7NEWPOS.WK4 7_1 •- ACTION # ITEM NUMBER T" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1996 AGENDA ITEM: Work Session for County Participation on "Petition for Public Works Projects" COUNTY ADMINISTRATOR'S COMMENTS: I have scheduled this as a Work Session because it is a major policy change and needs to be thought through carefully. Many businesses and citizens will benefit by the expansion of water and sewer services into these areas of the County. This is probably one of the most important programs we can undertake this year. I really like the concept very much and ask for your support of the policy and the funding. I hope we can bring this to you for approval at the next Board meeting. The County staff is constantly researching ways to make the County water and sewer rates more affordable for the County residents. The recent rate study that was done by Draper Aden highlighted the fact that over 50 % of the water expenditures is for debt service. Another 10 % is for contracted purchase of water with the City of Roanoke. This is over 60 % of the water expenditure budget that cannot be reduced any further, no matter how efficient we are. Staff is convinced that the way to make the water rates more affordable is to increase the revenue base. The more customers we have, the less we can charge each customer. This policy offers a means to increase the residential revenue base for the County. SUMMARY OF INFORMATION: Until recently the extent of County participation in these projects has been limited to administration and engineering assistance. In the few cases that have actually been successful, the properties requesting the extension have paid the full construction costs in addition to the applicable off-site facility fees. It is the Utility Department's goal to gradually provide utility service to existing developed areas. To accomplish this goal, staff feels that Roanoke County should participate in construction costs or impose assessments on all properties in the service area affected by the extension. ~`- 3 The existing "Petition for Public Works" ordinance established procedures allowing citizens to petition for public works projects such as water and sewer extensions. Item six of this ordinance allows the County to accept a portion of these costs. It also allows the Board of Supervisors to assess improvements to all properties when at least 75 percent of the property owners request the improvements. The Board has not implemented this provision in the past. ALTERNATIVES Alternative 1: Approve the enclosed policy that allows the costs to be shared between the property owners and Roanoke County. The amount of County participation would be determined by the future benefits, potential payback, and citizen participation. Alternative 2: Continue this current policy that requires the citizens that petition to pay 100% of the costs. Alternative 3: Implement the provision of the ordinance that allows all of the properties to be assessed when at least 75 percent of the property owners request the improvements. FISCAL IMPACT: Staff would like to establish a reserve of funds that can be used as the County portion of construction for projects that meet the criteria outlined in this report. This will be a one-time allocation of funds at this time. The monies will be allocated to projects until the reserve is depleted. In future budget years, the Board may consider adding additional funds to this reserve. Staff believes that this reserve should NOT be funded with water and sewer money. The water and sewer funds have a limited amount of funds for capital construction. Any money taken from the water and sewer funds will result in future neglect to the repair and replacement of the existing system. The staff is committed to avoiding any future need for water and sewer rate increases, so the existing funds for repair and replacement will not be replenished in the future. The suggested source of funds is the interest income that the County has earned on the unspent 1993 General Obligation bonds. Currently, the County has accumulated $603,515, as was shown in the last budget work session. These interest earnings are the result of the delay in the bond projects, particularly the Dixie Caverns landfill closure. This money can be used to reimburse the general fund for interest expense that has been paid on this bond issue, and then allocated to any project by the Board. STAFF RECOMMENDATION: Staff recommends Alternative 1 because we feel that this scenario will allow more projects to be feasible. As more projects are constructed, the customer base is expanded which helps reduce debt service to each existing customer. °' SUBMITTED BY: ~_ ~ ~ ~~ Gary Robertso , P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ Received () Harrison _ _ _ Referred Johnson _ _ _ to Minnix _ _ _ Nickens ~' FUNDING CRITERIA Roanoke County will evaluate projects for participation and/or extent of the participation based on the following criteria: • Projects should serve an existing developed area. • The project should alleviate an imminent/potential health concern. (i.e., failing wells and/or septic systems, contaminated wells). • A majority of the property owners in the area should be in favor of the project. • The project would enhance the existing utility system or provide expansion capabilities to other areas. • The project should have a positive payback with 100 percent participation. The extent of County participation would normally be limited to funding properties that don't participate, upgrading liens to provide for future growth, providing credits against portions of off-site fees and possibly assisting with construction difficulties that increase costs extensively. The amount of County participation would be determined on a case by case basis but in all cases the property owner would be obligated to pay a minimum of the off-site facility fee. (~ i EVALUATION FORM FOR COUNTY PARTICIPATION ON PETITION FOR PUBLIC WORKS PROJECTS Points • Does the project provide service to an existing Yes No development? (20) (0) • Does the project eliminate an imminent health Extreme Moderate Slight None hazard? (20) (15) (10) (0) • Percent of total property owners participating in > 75 50-75 < 50 project? (20) (10) (0) • Does the project provide expansion capabilities to Extensive Some None other areas? (20) (10) (0) • Does the project provide a positive payback over a Yes Marginal No 10-year period? 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J~- ,\ ~ ~ ~~ -~~ZI~ .~ y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1996 RESOLUTION 061196-8 APPROVING THE FISCAL YEAR 1996-97 BUDGET FOR ROANORE COUNTY, VIRGINIA WHEREAS, Section 15.160 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.1-162 of the State Code, and the public hearing as required thereon was held on May 28, 1996. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1996-97 for Roanoke County, Virginia, as follows: 1 r ~ County of Roanoke Budget Adoption FY 1996-97 Adopted Adopted FY 1995-96 FY 1996-97 Revenue Estimates General Fund: General Government: General Property Taxes $ 57,440,000 $ 62,130,000 Other Local Taxes 18,300,000 19,270,000 Permits, Fees & Licenses 536,000 567,000 Fines and Forfeitures 487,500 437,500 Charges for Services 250,200 299,50() Commonwealth 5,470,952 5,499,251 Federal 1,560,048 1,655,048 Other 5,335,198 956,808 Total General Government 89,379,898 90,815,107 Youth Haven II 387,247 405,330 Law Library 41,980 41,980 Recreation Fee Class 616,763 704,597 Comprehensive Services 1,126,122 1,446,110 Internal Services 1,461,964 1,501,854 Garage II 257,278 259,001 Total General Fund 93,271,252 95,173,979 Debt Service Fund 8,706,612 9,602,669 Capital Projects Fund 575,000 355,000 Internal Service Fund 1,169,996 888,826 Water Fund 11,448,462 10,711,356 Sewer Fund 5,351,155 5,489,574 School Operating Fund 76,103,239 79,912,607 School Cafeteria Fund 2,995,00() 3,017,000 School Grants Fund 1,652,032 1,498,253 School Textbook Fund 777,283 814,526 Other School Funds 1,500,000 0 Total Revenues All Funds Less: Transfers Total Net of Transfers 203,550,031 55,985,798 $ 147 5564,233 207,463,790 (56,194,679) _$_ _ 151 269,111 2 06/13/96 10:31 AM budget\proposed\adopt97.wk4 Proposed Expenditures Adopted FY 1996-97 2,134,094 6,093,764 502,670 1,791,726 10,017,684 7,750,101 8,529,310 3,432,674 42,206,668 6,052,750 888,826 649,840 765,000 0 90,815,107 405,330 41,980 704,597 1,446,110 1,501,854 259,001 Debt Service Fund 8,706,612 9,602,669 Capital Projects Fund 575,000 355,000 Internal Service Fund 1,169,996 888,826 Water Fund 11,448,462 10,711,356 Sewer Fund 5,351,155 5,489,574 School Operating Fund 76,103,239 79,912,607 School Cafeteria Fund 2,995,000 3,017,000 School Grants Fund 1,652,032 1,498,253 School Textbook Fund 777,283 814,526 Other School Funds 1,500,000 0 Total Expenditures All Funds 203,550,031 207,463,790 Less: Transfers 55,985,798 (56,194,679) Total Net of Transfers $ 147,564,233 $ 151,269,111 General Fund: General Government: General Administration Constitutional Officers Judicial Administration Management Services Public Safety Community Services Human Services Non-Departmental Transfers to School Operating Fund Transfers to Debt Service Fund Transfer to Internal Services Transfer to Comprehensive Services Other Addition to Fund Balance Total General Government Youth Haven II Law Library Recreation Fee Class Comprehensive Services Act Internal Services Garage II Total General Fund Adopted FY 1995-96 2,170,233 6,092,179 319,778 1,690,775 9,249,300 7,988,473 8,244,237 3,913,353 41,530,692 5,492,904 1,169,996 313,015 800,000 404,963 89,379,898 3 87,247 41,980 616,763 1,126,122 1,461,964 257,278 93,271,252 95,173,979 3 ~ County of Roanoke Budgef Adoption FY 1996-97 06/13/96 10:31 AM budget\proposed\adopt97.wk4 I 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. On motion of Supervisor Nickens to approve the 1996/97 budget with changes resulting from the work session and adopt the resolution, and carried by the following vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: Supervisor Eddy A COPY TESTE: ~- Mary H. Allen, Clerk Roanoke County Board of Supervisors CC: File W. Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney Joseph Sgroi, Director, Human Resources John M. Chambliss, Jr., Assistant Administrator Don C. Myers, Assistant Administrator 4 ACTION NO. ITEM NUMBER u- ` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1996 AGENDA ITEM: Resolution Adopting Fiscal Year 1996-97 Budget for Roanoke County, Virginia COUNTY ADMINISTRATOR'S OMMENTS~ ~ 0~`~ SUNIMARY OF INFORMATION Attached is a resolution approving the fiscal year 1996-97 budget for Roanoke County, Virginia. This resolution is detailed by fund. The School's budget is included in the overall County budget as presented in the attached resolution. The figures presented for adoption have been developed by staff from budget work sessions with the Board of Supervisors as of the May 28, 1996 meeting. Subsequent Board direction could cause some figures to change (reallocation from one section to another); however, the total County budget would not change. The adoption of the budget is being requested to fulfill our legal requirements of adopting and then having a first and second reading of the Appropriation Ordinance before July 1, 1996. Approval of the County budget is for informative and fiscal planning purposes only and does not actually commit or appropriate funds for expenditure. The commitment of funds will not occur until the second reading and approval of the FY 1995-96 Appropriation Ordmance. Respectfully submitted, W. Brent Robertson Budget Manager Appro d by, Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied O Eddy _ _ Received O Harrison _ _ _ Referred O Johnson _ _ To () Minnix _ _ _ Nickens i/4~ °' , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1996 RESOLUTION APPROVING THE FISCAL YEAR 1996-97 BUDGET FOR ROANORE COUNTY, VIRGINIA WHEREAS, Section 15.160 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.1-162 of the State Code, and the public hearing as required thereon was held on May 28, 1996. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1996-97 for Roanoke County, Virginia, as follows: 1 County of Roanoke • Budget Adoption ~ -.. ` FY 1996-97 Adopted Adopted FY 1995-96 FY 1996-97 Revenue Estimates General Fund: General Government: General Property Taxes $ 57,440,000 $ 62,130,000 Other Local Taxes 18,300,000 19,270,000 Permits, Fees & Licenses 536,000 567,000 Fines and Forfeitures 487,500 437,500 Charges for Services 250,200 299,500 Commonwealth 5,470,952 5,499,251 Federal 1,560,048 1,655,048 Other 5,335,198 706,808 Total General Government 89,379,898 90,565,107 Youth Haven II 387,247 405,330 Law Library 41,980 41,980 Recreation Fee Class 616,763 704,597 Comprehensive Services 1,126,122 1,446,110 Internal Services 1,461,964 1,501,854 Garage II 257,278 259,001 Total General Fund 93,271,252 94,923,979 Debt Service Fund 8,706,612 9,602,669 Capital Projects Fund 575,000 315,000 Internal Service Fund 1,169,996 888,826 Water Fund 11,448,462 10,711,356 Sewer Fund 5,351,155 5,489,574 School Operating Fund 76,103,239 79,912,607 School Cafeteria Fund 2,995,000 3,017,000 School Grants Fund 1,652,032 1,498,253 School Textbook Fund 777,283 814,526 Other School Funds 1,500,000 0 Total Revenues All Funds 203,550,031 207,173,790 Less: Transfers 55,985,798 (56,194,679 Total Net of Transfers $ 147,564 233._ - $ 150,979 111 _~_=- 06/05/96 06:00 PM budget\proposed\adopt97.wk4 _ County of Roanoke B t / ~ Adoption udge - FY 1996-97 Adopted Adopted FY 1995-96 FY 1996-97 Proposed Expenditures General Fund: General Government: General Administration $ 2,170,233 $ 2,134,094 Constitutional Officers 6,092,179 6,093,764 Judicial Administration 319,778 502,670 Management Services 1,690,775 1,791,726 Public Safety 9,249,300 10,017,684 Community Services 7,988,473 7,750,101 Human Services 8,244,237 8,529,310 Non-Departmental 3,913,353 3,432,674 Transfers to School Operating Fund 41,530,692 42,206,668 Transfers to Debt Service Fund 5,492,904 6,052,750 Transfer to Internal Services 1,169,996 888,826 Transfer to Comprehensive Services 313,015 649,840 Other 800,000 515,000 Addition to Fund Balance 404,963 0 Total General Government 89,379,898 90,565,107 Youth Haven II 387,247 405,330 Law Library 41,980 41,980 Recreation Fee Class 616,763 704,597 Comprehensive Services Act l ,126,122 1,446,110 Internal Services 1,461,964 1,501,854 Garage II 257,278 259,001 Total General Fund 93,271,252 94,923,979 Debt Service Fund 8,706,612 9,602,669 Capital Projects Fund 575,000 315,000 Internal Service Fund 1,169,996 888,826 Water Fund 11,448,462 10,711,356 Sewer Fund 5,351,155 5,489,574 School Operating Fund 76,103,239 79,912,607 School Cafeteria Fund 2,995,000 3,017,000 School Grants Fund 1,652,032 1,498,253 School Textbook Fund 777,283 814,526 Other School Funds 1,500,000 0 Total Expenditures All Funds 203,550,031 207,173,790 Less: Transfers (55,985,798) (56,194,679) Total Net of Transfers $ 147,564,233 $ 150,979,111 06/05/96 06:00 PM budget\proposed\adopt97.wk4 _' 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. agenda\ general\budget.rso 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1996 RESOLUTION 061196-9 ADOPTING A CAPITAL IMPROVEMENTS PROGRAM FOR FY 1997-2001 FOR ROANOKE COUNTY WHEREAS, the County Administration has developed a capital improvements program to be used as a management and budget tool to assist County staff and the Board of Supervisors in addressing the capital needs of our community; and WHEREAS, the Board of Supervisors has held several work sessions with County staff on this capital improvements program; and WHEREAS, a public hearing on the adoption of this capital improvements program was held on May 28, 1996, to secure the comments of the citizens after publication of notice as required by law. NOW THEREFORE be it resolved by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County capital improvements program for FY 1997- 2001 is hereby adopted and approved. 2. That this capital improvements program shall not be considered a portion of the Roanoke County Comprehensive Plan. On motion of Supervisor Johnson to approve the 1997-2001 CIP and adopt the resolution, and carried by the following vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: Supervisor Eddy A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File W. Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance r ACTION NO. ITEM N[JIVIBER u- ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 1 1, 1996 AGENDA ITEM: Capital Improvement Program FY 1997-2001 COUNTY ADMINISTRATOR'S COMMENTS a~~` SUMMARY OF INFORMATION: Attached is a resolution approving the 1997-2001 Capital Improvement Program for the County of Roanoke. The proposed CIP (draft) for FY 1997-2001 was submitted for the Board of Supervisors' review and discussion at several work sessions during the months of March and April, 1996. There was Board and staff discussion of several projects submitted related to funding alternatives, cost estimates, project timing, and priority ranking. The proposed CIP represents an inventory of the County's capital requirements for the next five years. An updated draft of the plan has been included for your review and comment. At 7:00 p.m on May 28, 1996 there was a public hearing to secure citizen comments on the County's FY 1996-97 budget and the 1997-2001 Capital Improvements Program. STAFF RECOMMENDATION: Staff would recommend that the Board adopt the County's Capital Improvements Program, as presented, as a long-range financial planning tool to identify the capital needs of the community. The adoption of this document does not represent an appropriation of funds. The CIP document will be updated on a yearly basis as part of the annual budget process and is not considered a portion of the Comprehensive Plan. Respectfully submitted, W. Brent Robert on Budget Manager Appro d by, Elmer C. Hodge County Administrator ti ACTION VOTE Approved () Motion by: No Yes Abs Denied O Eddy - - - Received O Harrison - - - Referred O Johnson - - - To () Minnix - - - Nickens u-~ I • b 1.~ "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1996 RESOLUTION ADOPTING A CAPITAL IMPROVEMENTS PROGRAM FOR FY 1997-2001 FOR ROANOKE COUNTY WHEREAS, the County Administration has developed a capital improvements program to be used as a management and budget tool to assist County staff and the Board of Supervisors in addressing the capital needs of our community; and WHEREAS, the Board of Supervisors has held several work sessions with County staff on this capital improvements program; and WHEREAS, a public hearing on the adoption of this capital improvements program was held on May 28, 1996, to secure the comments of the citizens after publication of notice as required by law. NOW THEREFORE be it resolved by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County capital improvements program for FY 1997- 2001 is hereby adopted and approved. 2. That this capital improvements program shall not be considered a portion of the Roanoke County Comprehensive Plan. agenda\ general\ cip. rso 1 / A -~ • draft County of Roanoke, Virginia • Capital Improvement Program Fiscal Years 1997 - 2001 1997 - 2001 Capital Improvement Program • Board of Supervisors Bob L. Johnson Chairman of the Board Dr. Harry C. Nickens Vice Chairman of the Board Lee B. Eddy Board Member H. Odell "Fuzzy" Minnix Board Member Fenton "Spike" Harrison Board Member ~J Elmer C. Hodge, Jr. County Administrator • Capital Improvement Program Fiscal Years 1997 - 2001 Adopted by Roanoke County Board of Supervisors • • • Table of Contents • Window Replacement at the Public Safety Center ::::::::::::::: : ::::::::::::: : :. 48 Freeloader Service Upgrade and Expansion . 49 Residential Automated Curbside Recycling ..................................... 50 Microwave System Test Unit ................................................. 51 Library .....................................................................52 County Wide Referencellnternet Access ........................................ 53 Headquarters Library .......................................................55 Vinton Parking Lot Expansion & Building Renovation ............................ 57 Glenvar Branch Expansion and Renovation ..................................... 59 Mason's Cove Branch Library ................................................ 60 Bent Mountain Branch Expansion ............................................. 61 Parks and Recreation ..........................................................62 Camp Roanoke Development ................................................ 63 Garst Mi1lPark ............................................................65 Land Acquisition/District Park ............................................... 66 Green Hill Park Phase III .................................................... 67 Community Recreation Center ............................................... 68 Burton Athletic Complex .................................................... 69 Vinyard Park Phase III ...................................................... 70 Walrond Park Phase III ..................................................... 71 Improvements for Parking Areas . 72 Family Aquatic Center .............. ...................................... 73 Brambleton Center ......................................................... 74 Spring Hollow Park ........................................................75 Whispering Pines Phase III .................................................. 76 Merriman Soccer Complex .................................................. 77 Acquisition of Park Land .................................................... 78 Craig Avenue Recreation Center .............................................. 79 Picnic Shelters ............................................................80 Starkey Park Phase III ....................................................... 81 Planning and Zoning ..........................................................82 Neighborhood Incentive Fund -Hollins ........................................ 83 County-wide Greenways ....................................................84 Public Road Improvement Fund ......... ................................... 86 Signal Light Installation Fund ................................................ 87 Off-site Drainage Fund .....................................................88 Police ......................................................................89 Emergency Communications Equipment Upgrade ................................ 90 Mobile Data System ........................................................ 91 • Firearms Range ...........................................................92 Evidence Vault ............................................................94 ~1 ~~ ~ Capital Improvement Program • it a b 7 O ~. ~ ~ A U ~ ~ ~ RI O a O 0 V • 0 0 N O~ O\ w ~ b0 vi C.'p:L +~,, p 9 a~ w`~ r~ rx c~ c~ x cC x x c4 c4 cG a a rx ~ c4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o c~ c~ o c~ c~ ~ o ~ o c~ o o c~ ~ '. o 0 0 0 0 0 0 0 0 0 0 0 o ~ o rn ~ o c O N ~ N O O O N M ~!1 OO M Vl .-r ~ ~ O O O O O O ~ O O O O O\ O O ~ N ~ N ~ O O M N r1 V't N (~ ~--+ M V7 'L.. 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N M eF vi ~p ,--~ ,-, .-+ b o a. ~ ° x •a w ~ U b ~ w ~ b w ~ ~ a ~ > ~ a ~ z •-~ 3 „ •~ w ~ F" • ~ ~ ~ y H ~ x o r ~ Z ~ °~ ' a ~ ro ° ~ ~ o U j N o~, ~ ~ o o ~, ~ N ~ N ~ C c 'b ~ ~ U LY ~ ~ • C"" 0 O , p 'O O N ,O y, ~ ~ U ~ •c~ Ld V ~ ~ r W O ~ ~ • ~ ~ ~' a ~ v ~ ~ ~ q ao ~ a a a~ u W ~ ~ r a E •°p a .a ~n 'y W ' o ~ '° ~ ;~ ° ~ i ~ ° "r ~ oo z U a~ O w ~ w w U O a U a i c4 ~ Q ~ a ~ s ~ W ~ A a ~° a h° a F° a H ~ ti V C .~ Q L: C L 6! bOA L C i--i ~ ~a~a : c°7 w 7 C CG bD e w h ~ R d d ayi 7 vOi ~ w ~" ~ L ~ ~ ^o a~ „ ~C ~ ~~a~c~ 0 C d L^ 3 w 0 a 0 s o~ ~. sw w~ ~d C .~ w C d ~~ •~ L w° ~ ^a w ~ hL~ a U o ~ •~ ~ e y F `~ .°.: O e :°. r a V a w~ • Operating Cost $1,000 $1,000 $1,000 $1,000 $4,000 DEPARTMENT: PROJECT TITLE: Roanoke County Circuit Court Clerk Expansion of File Storage Area Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $150,000 $150,000 DESCRIPTION Various alternatives for expansion of circuit court permanent record storage facilities with the most expensive possible solution listed above and other solutions offered under the heading "Justification" below. JUSTIFICATION • Please refer to attached pages headed "CIP Justification." FUNDING SOURCES General Operating Revenues. OPERATING BUDGET IMPACT No additional personnel are requested. The additional cost of utilities and maintenance for an expanded 1500 square feet of permanent file storage area is estimated to be $1,000 annually. RELATIONSHIP TO COMPREHENSIVE PLAN This project is in compliance with Roanoke County's Comprehensive Plan to provide adequate storage facilities for county and court documents. U 7 based upon current costs of storage, I would say that it would be safe to estimate an increase (over the current cost of $6,000 annually) of $500 annually. However, if the cost of privatized storage of permanent ~ecords is also increased by the vendor on a eb r unit or volume basis, then this figure could become inflated very rapidly. DATASAFE is one of the few local companies which offers the required storage environment so, unfortunately, there is little flexibility to negotiate with them on their prices. If the Roanoke County Board of Supervisors and the county administration agree that the best approach to solving the Roanoke County Circuit Court Clerk's office permanent record storage problem is to continue to pay this increasing cost of privatized storage then, obviously, I will abide by that decision. However, other potential alternatives exist. From several perspectives, the expansion of our current facilities would be the most practical approach to this problem, but whether it would be the most cost-effective solution would depend upon certain factors. For instance, I believe that I have correctly assumed that the clerk's office will experience anever-increasing need for additional file storage space. With this assumption in mind, an additional 500 square feet of on-site storage area would practically eliminate the current need for most of our privatized off-site storage. This would also allow my co-workers and I to have immediate access to requested files for the public without having to wait several days for them and without having to pay for the retrieval and return of these records. If the current cost of construction is, at a maximum, $100.00 per square foot, then the additional storage area could cost as much as $50,000. However, I would also project that we would have outgrown that amount of additional storage area within three to five years. Therefore it may be more cost-effective to consider building an expanded storage area of approximately 1500 square feet, hopefully at a total cost of .considerably less than $150,000.00 based upon a decreasing cost factor per square foot if a larger-sized facility is considered in order to accommodate the clerk's office's storage requirements for the next ten to fifteen years. Due to the angular design of the courthouse there is a triangle- shaped area (with approximate dimensions of 35' X 25' X 25' which could produce more than 300 square feet of potentially useable storage space) which is surrounded by our record room and offices and already has a "skylight" installed at roof level above the breezeway. It may be considerably less expensive on aper-square-foot-cost basis to expand into this part of the courthouse complex at the second floor level by "flooring and roofing-in" this area which already has side walls in place. A doorway from our current record room and/or office areas into this expanded storage space would make file storage and access quite easy and could solve a significant amount of the clerk's office's immediate storage space problem. All files currently stored in the basement of the courthouse could be moved into this area and the most frequently demanded ones which are now kept at DATASAFE could possibly be returned to the clerk's office as well. Assuming a cost of between $50.00 and $75.00 per square foot for a project of this nature, this new storage area may be able to be built for a cost of between $15,000 and $25,000.00. In my opinion, this is one of the better short-term alternatives which may well be worth considering. A long term solution would be to consult with other businesses and/or localities which may have similar controlled-environment storage needs and determine if a joint off-site facility could be bought, built or leased. The major potential problem with this approach would be that the lack of immediate access to the records and the subsequent need for off-site record retrieval and return for most (if not all) of the entities • involved could still pose an expensive and time-consuming dilemma for them. An off-site storage facility would still result in a delay in responding to the public's request for original documents and therefore would 9 • • • Communications 11 Communications ~J Roanoke County is facing a number of communications issues that have an impact on the County's ability to carry on its day to day operations, particularly in the area of public safety. The present 800 MHZ two- way communications system, which provides fine radio coverage and dependability, needs to be expanded in a timely manner in order to ensure continued dependable communications for all departments. Current issues are as follows: The 800 MHZ system has exceeded its maximum capacity • FCC loading limits have been exceeded on the current seven-channel system --the system was designed for 700 users, but currently has 725 and continues to grow • Access to the system may be adversely impacted due to this congestion • The County's ability to handle a major disaster may be compromised due to the system's being unable to efficiently process the "air time" demand • Loss of a channel due to mechanical failure, lightning strike, etc., exacerbates the problem • The County is denied the advantages of using a single 800 MHZ system due to lacking the "throughput" required for acceptable operation in both the public and private safety sectors Frequency scarcity for system expansion • Frequencies are allocated by the FCC on a "first-come, first-serve" basis • 806 MHZ (currently used) is the most cost-effective option • Other groups in the County's area are interested in 806 MHZ frequencies; consequently, these frequencies may not be available at a later date Low Band System Problems • Low band equipment is approaching obsolescence • Need by low band users for portable radio coverage provided by 800 MHZ systems • Need by low band users for unit to unit coverage, not just unit to base coverage • Need for increased operability between all departments within the County • Eliminating low band radios simplifies maintenance, parts inventory and training Aging of some 800 MHZ equipment • 6 of the 21 repeaters have been in continuous use for almost 8 years; failures are occurring which cause the system to lose a channel and reduce "throughput" • 209 portables have been in service for almost 8 years; as these items age, failure rates and repair expenses will increase Analog microwave system nearing saturation point • 68 of 96 channels are currently in use • Adding three 800 MHZ channels will require an additiona127 microwave channels • Eventual replacement with digital microwave would resolve the problem CAPITAL COSTS Several options have been proposed to deal with the above-mentioned problems. Among the options, an agent for Motorola has presented his following Recommended Action Plan: 13 • • Court Service Unit 15 • • Economic Development 17 Virginia Blue Ridge Parkway Interpretive Center, Roanoke River Gorge 5,900 Sq.ft. Building 3,000-4,000 visitors per day or over 500,000 visitors per year Open seasonally Includes: information desk, auditorium, exhibits, museum, interactive computers, viewing & sitting areas, book & gift sales area, restrooms, and parking. The Center will be designed to ecologically blend in with the area. Timbers from the region will be chosen for the building, with river stone for accent. The Center's design will direct visitors to vistas of the scenic mountains. Of first importance is to introduce visitors to the Blue Ridge Parkway, its development and history. Everything else (i.e. exhibits&themes) are based on that. Introduction areas will be designed to disperse people, viewing and sitting areas, hiking areas, exhibitry, displays, etc. Interpretive displays will describe the significance of the natural water gap, historic migration and settlement routes, and the history of the area as a transportation hub, including the role of railroads. General themes of the center will include: geography, botany, history, culture, etc. It is important to tell the Blue Ridge Parkway story from the region's perspective, using quotes and donated materials throughout the exhibits. Resources will come from the area and the National Park Service archives. The museum is part of the Interpretive Center. The auditorium will be designed and built for the best visual introduction to the Blue Ridge Parkway and the National Park Service and to provide a sense of what ~nakes it unique. The auditorium would hold 100 sitting, 150 standing, and be handicap accessible. • 19 • PROJECT CATEGORY: Economic Development PROJECT TITLE: Hollins Joint Industrial Park Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $750,000 $750,000 ~ Operating Costs $20,000 $20,000 DESCRIPTION Develop vacant 165 acre industrial site in Roanoke and Botetourt Counties. Provide an industrial access road, water, sewer, drainage, private utilities, etc., for industrial site development. Construct a 75,000 sq. ft. expandable shell building. Utilities Project, North County, I-81, Exit 43 (146) Water System. See Utility. JUSTIFICATION The project will provide an economic development opportunity for at least two local governments to address the needs of lack of developable industrial sites. Both Counties can jointly use general funds as leverage for available state (CDBG, RED, Industrial Access) and federal (ARC, FMHA, EDA) funding. FUNDING SOURCES Recommended funding source for this project would be general operating revenue, State grants and Federal assistance. OPERATING BUDGET IMPACT Increase in operating expense for apart-time Project Manager. RELATIONSHIP TO COMPREHENSIVE PLAN The Hollins industrial site is identified on the Roanoke County Comprehensive Plan (as amended) and is zoned appropriately in both Roanoke and Botetourt Counties. • 21 r~ ~. Operating Cost n/a n/a n/a n/a DEPARTMENT: Elections PROJECT TITLE: Voting Machines Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $15,000 $78,350 $78,350 $78,350 $250,050 DESCRIPTION New voting equipment to replace current voting machines. This equipment will be stored at the Service Center on Kessler Mill Road. JUSTIFICATION The equipment now in use is more than 35 years old. Storage is a problem. The machines are stored at the Service Center and get very dirty. The new machines would reduce the total number of machines from 87 to 36 and decrease required storage area. Also, current machines weigh 600 pounds and the new machines weigh less than 60 pounds each. FUNDING SOURCES Funding from general operating revenues. OPERATING BUDGET IMPACT Estimated costs not available at this time. . RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the 1985 Comprehensive Plan. • 23 • DEPARTMENT: ~ Engineering and Inspections PROJECT TITLE: Regional Stormwater Management/Drainage Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $1,000,000 $1,905,000 $1,810,000 $1,050,000 $1,000,000 $6,765,000 Operating Cost $250,000 $250,000 $250,000 $250,000 $1,000,000 DESCRIPTION Stormwater management will consist of the construction of regional Stormwater management facilities as identified in the Master Plan and will also address flood mitigation projects. This funding will also be needed to address federally mandated Stormwater quality regulations that are currently being proposed. ~~ ~~ JUSTIFICATION Roanoke .County has committed to participating in a regional Stormwater management plan for the purpose of addressing existing and future Stormwater management problems. FUNDING SOURCES Code of Virginia allows for the collection of a utility tax, General Operating Budget of the County, and other sources. OPERATING BUDGET IMPACT Operating impact includes funds for drainage and maintenance of the sites. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan. • 25 • DEPARTMENT: Engineering and Inspections PROJECT TITLE: Geographic Information System Phase I Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $225,000 $170,000 $200,000 $70,000 $70,000 $735,000 Operating Cost $23,750 $23,750 $23,750 $23,750 $23,750 $118,750 DESCRIPTION This existing system provides ongoing conversion of Roanoke County's Geographic Information into a digital format and allows the most efficient access to this information. Prior funding provided in fiscal year 1994-1995 provided for networking of the current stand alone Geographic Information System (GIS). Management Information Systems has used Prior Approved Funding to purchase Sybase SQL server software that will supply attributes for our GIS. The Engineering office is currently networking the GIS software and automating the maintenance and. display of information in the GIS. During the 1994-95 fiscal year the Engineering & Inspections Office acquired a 50/50 grant from the United States Corps of Engineers to provide digital orthophotos, topographic and planimetric features. The estimated cost (including grants from the United States government) of this digital information is approximately $1,300,000. $650,000 of the referenced estimated expenditures will relate to Roanoke County's share of this grant. This project and its costs will be phased over a five year span. The Board of Supervisors approved $170,000 per year for three years (total $510,000) in fiscal year 1995-96 towards meeting this goal. Additional computer resources must be purchased to handle this substantial digital information. Phase II of this project will include integration of the GIS with Roanoke County's E-911 Dispatch center, SchooUTrash/E-911 vehicle routing and the integration of Roanoke County's water, sanitary sewer and storm water management systems into the Geographic Information System. 27 • DEPARTMENT: PROJECT TITLE: Engineering and Inspections Geographic Information System Phase II Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $100,000 $65,000 $87,000 $50,000 $302,000 Operating Cost $7,500 $10,000 $10,000 $17,500 $45,000 DESCRIPTION Phase II of the Geographic Information System provides additional software and hardware functionality to other departments at Roanoke County using the GIS. This phase of the Geographic Information System includes integration of the GIS with Roanoke County's E-911 Dispatch center, SchooUTrash/E-911 vehicle routing and the integration of Roanoke County's water, sanitary sewer and storm water management systems into the Geographic Information System: . E-911/GIS Integration The scope of this section will include the integration of the information in the current GIS with the E-911 Dispatch center. This request will provide automated software that will capture incoming calls in the E-911 Dispatch Center. It will provide emergency service personnel with current information from our GIS to quickly locate and provide pertinent information about emergency sites. School/I'rash/E-911 Vehicle Routing The scope of this section includes design and installation of vehicle routing software for School Bus, Trash Truck and E-911 routing. It will automatically route these vehicles in the most cost effective and expeditious manner. 29 • DEPARTMENT: Engineering and Inspections i PROJECT TITLE: Automated Permitting System Prior Approved Estimated Etc enditures b Fiscal Year p y Estimated Funding 1996-97 1997-98 i 1998-99 1999-00 2000-O1 Total Costs $25,000 $25,000 Operating Cost DESCRIPTION This is to request funds to convert the existin ~ buildin ermittin s stem to a network based program. ~ gp g Y The conversion will include updating to a w~ndows based environment to make data entry. JUSTIFICATION ~ The current automated permitting system is a, mainframe based program. A network based program will allow more users with the potential of allowi~g permit applications to be processed electronically to and from our department by others, such as the T~wn of Vinton and contractors. Improvements made in the manner in which data is entered enhances accuracy which ultimately affects numerous county records and departments. Data generated by permi~s issued is used in the GIS system, the County Assessor's office, the Treasurer's office, the Utility Department, Utility Billing, etc. A network based system will be more readily available for use by such departments. FUNDING SOURCES C7 100% General Operating Revenue OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAIN Comprehensive plan does not specifically address this item. 31 • lJ Fire and Rescue 33 • DEPARTMENT: Fire and Rescue Department PROJECT TITLE: Mount Pleasant Public Safety Building Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $150,000 $700,000 $850,000 Operating Cost $8,700 $8,700 $8,700 $8,700 $34,800 DESCRIPTION A building to replace the current building housing both fire and rescue apparatus. The current building needs replacement due to size constraints and also operation inefficiencies. JUSTIFICATION The current Mount Pleasant station is not large enough to house equipment to support the growing community. This includes a present lack of office space, sleeping and shower facilities. Several stations are addressed in this planning document for additions and/or renovations, this station should be a candidate for replacement due to numerous present inadequacies. There are no sleeping facilities and very limited office, meeting and storage spaces. The current site would be difficult to expand upon due to the space available. FUNDING SOURCES • General operating revenue OPERATING BUDGET IMPACT The overall annual operating costs are shown if county water was available by construction time. This cost is projected to rise very little compared to the existing building. The current structure is very inefficient to heat. The total utility operating costs are shown. RELATIONSHIP TO COMPREHENSIVE PLAN This project conforms to the goals of the 1985 plan 35 DEPARTMENT: Fire and Rescue Department PROJECT TITLE: Network Fire and Rescue Facilities Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $74,175 $74,175 Operating Cost $10,608 $10,608 $10,608 $10,608 $42,432 DESCRIPTION A system to network each of the fire and rescue stations by means of personal computers to allow for electronic communications between the administrative headquarters and the individual stations and assist in more accurate record keeping. JUSTIFICATION This proposal includes purchasing a fire incident based reporting system to be integrated with the current computer aided dispatch system thus allowing essential information to be linked to fire incident reports. This system would allow stations to enter each call into a computer database for processing instead of daily hand writing each required State of Virginia report form and submitting them on a monthly basis to fire administration. It is imperative that this information be readily available to assist the Fire Marshal's office in arson investigations and also as required by insurance companies for dollar loss claims. The computer aided dispatch vendor is currently developing an EMS incident based reporting system that would replace the State of Virginia reports presently manually maintained and would allow the same benefits as the fire incident based reporting system. The Fire and Rescue Department presently has no single means of relaying information to the volunteer and career staff. Networking the fire and rescue stations to a central computer server in the fire administration building would allow for the automation of many necessary administrative functions and permit prompt distribution of information and policies to all stations. A central system of record maintenance will greatly improve the department's efficiency and thus allow volunteer departments to monitor the status of their membership list on the official roster kept by fire administration. A centralized computer system will also allow for a means to provide better security of records. 37 • DEPARTMENT: Fire and Rescue Department PROJECT TITLE: Underground Storage Tank Removal Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $80,000 $80,000 $160,000 Operating Cost DESCRIPTION Remove existing underground storage tanks. This has been partially funded in the 95/96 budget JUSTIFICATION This is required under current EPA guidelines FUNDING SOURCES General operating revenue • OPERATING BUDGET IMPACT EPA fines if not completed RELATIONSHIP TO COMPREHENSIVE PLAN This type of project was not addressed 39 • DEPARTMENT: Fire and Rescue Department PROJECT TITLE: Bay Heat and General Renovations Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $30,000 $100,000 $100,000 $230,000 Operating Cost $-500 $-500 $-500 $-500 $-2,000 DESCRIPTION This project would allow for station bay heaters to be upgraded to a more energy efficient system at Catawba, Hollins, Bent Mountain and Fort Lewis as well as repair several areas parking lots that are deteriorating, building rust problems and install externa1911 phones in the event the station is not staffed. JUSTIFICATION . The current bay heaters in the above mentioned stations were installed in 1980 and 1981. These units are not cost effective, the newer stations as well as some of the older ones have already had their heat retrofitted. Station parking areas are crumbling in several areas where these were constructed on fill areas and no funds have been available to repair over the past years. FUNDING SOURCES General operating revenue OPERATING BUDGET IMPACT The installation of the heaters should reduce heating costs as shown RELATIONSRIP TO COMPREHENSIVE PLAN Projects of this nature were not addressed 41 DEPARTMENT: Fire and Rescue Department PROJECT TITLE: Hollins Road Public Safety Building Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $200,000 $1,500,000 $1,700,000 Operating Cost $11,000 $11,000 DESCRIPTION The construction of a new Fire and Rescue Public safety building in the area of Hollins Rd.. near Plantation Rd.. This facility would house apparatus to provide adequate fire and rescue coverage in this area. JUSTIFICATION This area is growing rapidly with commercial construction. This area is currently serviced from the Hollins station with response times higher than the goal of six minutes. This is an area where regional cooperation could be utilized as Roanoke City at times experiences lengthened response times to this area. FUNDING SOURCES • General operating revenue OPERATING BUDGET IMPACT The exact operating budget is still to be addressed as far as staffing is concerned, the utility costs are shown. RELATIONSHIP TO COMPREHENSIVE PLAN This area was identified in the 1985 plan as a growth area requiring additional services. 43 C] DEPARTMENT: Fire and Rescue Department PROJECT TITLE: 800 MHz Base Stations Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $65,000 $65,000 Operating Cost DESCRIPTION This project would provide the installation of 800 MHz base stations in each of the fire and rescue stations. JUSTIFICATION Currently, the fire and rescue units do not have direct communications back to the station if additional resources are needed. A low band base station is being maintained that provides communication with the dispatch center only and not the fire/rescue vehicles. Most of these units are out of production and in great need of replacement. FUNDING SOURCES General operating revenue • OPERATING BUDGET IMPACT Difficulty in maintaining existing units RELATIONSHIP TO COMPREHENSIVE PLAN This type of project was not addressed 45 • ~ General Services • 47 • PROJECT CATEGORY: General Services PROJECT TITLE: Freeloader Service Upgrade and Expansion Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $129,150 $129,150 $129,150 $129,150 $516,600 ~ Operating Cost ~ ~ $80,000 ~ $80,000 ~ $80,000 ~ $80,000 ~ $320,000 DESCRIPTION The County currently provides a trailer left overnight to aid residents in cleaning up their houses and property. Two trailers are booked weeks and months in advance. Additional equipment would allow staff to service more residents. • • JUSTIFICATION The service is used year round and is usually booked weeks or months in advance. This service is cost effective in that refuse crews do not have to handle the refuse and it eliminates the temptations for residents to dump trash along the sides of the roads. FUNDING SOURCES A proposed source of funding for this project would be general operating revenue. OPERATING BUDGET IMPACT This project would require $50,000 personnel services for additional staff and $30,000 operating expenses for the maintenance of an expanded fleet. RELATIONSHIP TO COMPREHENSNE PLAN This project type, due to its nature and/or scale, is not addressed in the 1985 comprehensive Plan. 49 I PROJECT CATEGORY: PROJECT TITLE: General Services Microwave System Test Unit Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $218,300 $218,300 DESCRIPTION Purchase of equipment to give the Communications Shop the ability to provide in-house maintenance for all 800 MHZ equipment. JUSTIFICATION • ~ ~ L J In-house maintenance is considerably cheaper to perform, however, it does take lead time to acquire equipment, training and assume responsibility. Much of the equipment required has already been purchased due to the maintenance program assumed for the mobile and portable radios. FUNDING SOURCES A proposed source of funding for this project would be general operating revenues. OPERATING BUDGET IMPACT Operating savings will be realized due to the elimination of an outside maintenance contract. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale, is not addressed in the 1985 Comprehensive Plan. 51 • DEPARTMENT: PROJECT TITLE: Library County-Wide Reference/Internet Access Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-O1 Total Costs $26,358 $14,380 $47,408 $88,146 Operating Cost $1,500 $3,500 $3,500 $3,500 $3,500 $15,500 DESCRIPTION This project will place 15 public access and 4 staff workstations in six library facilities. It will upgrade telecommunications and provide support for system wide access to the Library Reference Network and to external services such as the Internet. In addition it will substantially advance migration to a full client/server environment, providing the Library with a more flexible automation infrastructure. It also establishes improved support for PIN-based self-service for the public. Appropriate furnishings, barcode scanning devices, and printers will be required for some access units. JUSTIFICATION The project will improve access to the automated catalog and relieve increased queuing problems at peak periods. The project will also expand access system wide to automated reference products at Hollins and Headquarters; and, it will allow all sites to gain access to the Internet and other external online information services. Increased access will improve productivity of reference and circulation staff. System wide access to the centralized reference products will allow the Library to provide a level of reference services to smaller outlets which has been budgetarily impossible to achieve in the past. County access equipment carries a workload which is 170% greater than the city's and which is 47% higher than Salem's. Placement of 19 units will bring the County's access level to rough parity with Salem, but still be substantially less than that provided by Roanoke City. The improved ratio of workload per unit should decrease the frequency of repairs and maintenance. Amore flexible automation infrastructure will allow the County greater adaptability to meet changing technological and service needs. FUNDING SOURCES Possible funding source is the general operating revenue. U 53 DEPARTMENT: Library PROJECT TITLE: Headquarters Library Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-O1 Total Costs $682,000 $3,123,000 $3,805,000 Operating Cost $19,414 $38,830 $38,830 $97,074 DESCRIPTION The Headquarters Library project will provide a full service 33,500 sq. ft. primary research and centralized collection facility for all county residents. Headquarters is also the community library for the majority of citizens in the Cave Spring and Windsor Hills districts. This facility will include administrative support space, system storage, automation systems housing, and a technical service processing center for the joint Salem/Roanoke County cataloging operations. JUSTIFICATION Over 66% of the current structure will be 25 years old in 1998, and neither the original structure nor the 1988 addition and renovation are adequate to meet the level of traffic and the changing business demands of today. The current level of usage, with 307,000 visitors and more than 330,000 circulation transactions per year, has placed considerable stress on the building. Continued growth will be difficult to physically sustain. At peak periods this building experiences critical shortages of work/study and reading seats. Additional concerns include updating inadequate electrical and technological infrastructure (particularly in the older section of the building), and the failure of the building to meet state guidelines for gross square footage. This project unifies the goals of two previous projects in the CIP (Headquarters Renovation and Southwest County Branch) and replaces those earlier projects with a much more cost-effective and budgetarily sustainable alternative. FUNDING SOURCES Funding would come from bond issue or general operating revenues. If the current property is vacated it can be sold to help offset the costs of a new site and building. Current appraised value of the property is $1,697,800. 55 DEPARTMENT: Library PROJECT TITLE: Vinton Parking Lot Expansion & Building Renovation Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $33,000 $40,120 $73,120 Operating Cost $1,000 $1,000 $1,000 $1,000 $4,000 DESCRIPTION This project will expand the number of parking spaces at Vinton Library to a total of 30 spaces. Although State Library standards indicate a need for a minimum of 45 spaces, only a limited amount of land is available for the needed expansion. An agreement with the Town of Vinton must be reached on the use of the needed land. This project will place the parking expansion adjacent to current parking parallel to Meadow Street; a currently placed exit from the War Memorial property . would bisect the parking area. The project would also provide for some minor renovations and refurbishment of the Vinton Branch's interior. This would be the first major refurbishment of the branch in thirteen years. A limited amount of new furnishings and equipment would be placed in the public areas of the facility. JUSTIFICATION The 15 parking spaces at Vinton do not meet the County's minimum requirements for this type of facility (one space per 300 sq. ft. of building space). It also fails to meet state standards. Usage levels, with more than 109,000 visitors in the past year, have increased substantially in the past several years. Action is needed to remove this barrier to access, and to avoid a situation which prevents the County and the community from realizing the full potential of the Vinton Library's building, collection, and services, simply because people cannot reach the library. The minor renovations and refurbishment are needed to replace worn finishes and furnishings, particularly in the reading areas and the meeting room. New tables and chairs are needed in the meeting room, and new equipment is needed to support the library's educational programs. FUNDING SOURCES A proposed source of funding would be the general operating revenue. • OPERATING BUDGET IMPACT Funding of less than $1,000 per year for maintenance of these improvements is needed. 57 • Operating Cost $1,000 $1,800 $1,800 $1,800 $6,400 DEPARTMENT: PROJECT TITLE: Library Glenvar Branch Expansion and Renovation Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $22,280 $176,500 $198,780 DESCRIPTION This project will expand the size of the Glenvar Library by 1,200 square feet and provide additional readers' and work/study seats as well as an enlarged book stack area. Electrical and cabling for automation will be upgraded and lighting will be improved. Damaged and worn furnishings, fixtures and finishes will be replaced, repaired and/or restored. JUSTIFICATION The Glenvar Library was built in 1979, and after twenty years of steady use the public areas need some refurbishment. With over 55,000 visitors per year, and a circulation workload of 88,000 per year (a growth in use of 25% since 1988), the facility needs to be expanded. The cramped and crowded public areas of the building do not effectively support the service demands placed on them. In addition, shelving is at maximum capacity, and expanded floor space is needed for stack areas. Electrical and automation cabling upgrades are needed to support current equipment and changing automation needs. FUNDING SOURCES Funding would be from general operating revenues. OPERATING BUDGET IMPACT Increased maintenance and utility costs would total $1,800 per year. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan. 59 DEPARTMENT: Library PROJECT TITLE: Bent Mountain Branch Expansion Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $51,837 $51,837 Operating Cost $500 $500 DESCRIPTION This project will expand the current Bent Mt. Branch with a 405 square foot addition. The new space will house children's materials, allow more open space for programs, and provide additional seating. JUSTIFICATION The Bent Mountain Branch has a collection which is 10% over the maximum capacity, and additional space is needed to house these materials. Well-attended programs are conducted in restricted, inadequate space. A shortage of seating becomes more critical as access to remote resources becomes increasingly possible; within the current limits of this facility it will be possible to offer an online access station only if some other service is displaced. An expanded facility would be designed to better accommodate public access to online resources. FUNDING SOURCES A possible source of funding would be general operating revenues. OPERATING BUDGET IMPACT Increased maintenance and utility costs should be approximately $500 per year. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan. 61 • DEPARTMENT: PROJECT TITLE: Parks and Recreation Camp Roanoke Development Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $75,000 $50,000* $50,000* $175,000* Operating Cost $37,930 $37,930 $37,930 $113,790 DESCRIPTION This project consists of renovating Camp Roanoke as a residential camp and retreat center. Renovations include upgrading 8 residential cabins, three bathroom/shower facilities, dining hall/kitchen, lodge, and the construction of a new pool. JUSTIFICATION This site could potentially become a premier park facility within the system as a major regional park with the potential to generate tourist as well as local interest. Repairs and renovations to Camp Roanoke will provide an exceptional site for youth programs and a revenue producing opportunity to cover partial operating cost of the program. The camp has cabins, pool, shelter, dining hall, a lodge, initiatives course, and trails which need improvement. This provides a unique opportunity to develop a one of a kind facility in the region. FUNDING SOURCES Currently, there is a Capital Campaign in place that is seeking to generate funds for a total renovation. The request above reflects the assumption that the campaign will be successful. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. Projected full year financial performance: Revenue 71,400 Expenses 109.330 (37,930) Operating expenses partially covered by fees generated by the camp programs. 63 i• • DEPARTMENT: Parks and Recreation PROJECT TITLE: Garst Mill Park Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-O1 Total Costs $10,000 $174,000 $184,000 Operating Cost $2,300 $2,300 $2,300 $2,300 $9,200 DESCRIPTION Stream bank stabilization, pedestrian trail access, upgrade restroom, additional picnic shelter, improve parking and paving, replace an old inaccessible bridge and landscaping. JUSTIFICATION The stream and streambank is a prominent recreation feature of this park. This stream is subject to flooding and has created significant erosion problems threatening existing facilities. This project should be completed before further damage occurs to park property. It will provide safer and healthier services, and will expand services as the bridges will improve accessibility for disabled patrons. FUNDING SOURCES Funding from general operating revenues or bond issue. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. RELATIONSHIP TO COMPREHENSIVE PLAN None 65 • Operating Cost $25,000 $25,000 $25,000 $75,000 DEPARTMENT: Parks and Recreation PROJECT TITLE: Green Hill Park Phase III Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $32,000 $450,000 $285,333 $767,333 DESCRIPTION This project will continue development of Green Hill Park by providing an amphitheater, accessible playground, fencing, landscaping, two soccer fields with lights, football field, lights and electricity for special events, parking, outbuildings, trails, paving, barrier systems, and a maintenance yard. JUSTIFICATION This will continue to develo this site as the Coun 's ma'or events' and Glenvar youth sports facility. p tY J It will provide for a medium to stimulate and encourage growth in tourism and economic development. FUNDING SOURCES Recommended funding source would be general obligation bond. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. Estimated annual operating cost is $25,000. Opportunities exist to generate revenues through programming of special events. These revenues could offset operating cost. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives, and policies of the 1985 Comprehensive Plan. 67 • DEPARTMENT: Parks and Recreation PROJECT TITLE: Burton Athletic Complex Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $51,000 $72,000 $24,000 $150,000 $297,000 Operating Cost $9,250 $9,250 $9,250 $9,250 $37,000 DESCRIPTION This facility is located adjacent to the Arnold R. Burton Vocational School and serves as the site for adult softball league and tournament play. It contains three regulation softball fields which supplement the state and regional tournaments held at the Moyer Athletic Complex and often is the only site for USSSA and NSA Softball Tournaments. This facility needs to have enlarged and paved parking, permanent restroom and concession building, landscaping, general security lighting, athletic field lighting improvements, playground and picnic shelter. JUSTIFICATION This proj ect contributes to the economic development of the community through tourism. In FY 92-93 over 8000 people visited the Roanoke Valley to participate in tournaments jointly sponsored by Salem and Roanoke County. These out of town guests spent approximately $1.5 million while in the valley. FUNDING SOURCES Recommended funding source would be general operating revenues. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan. 69 i• DEPARTMENT: Parks and Recreation PROJECT TITLE: Walrond Park Phase III Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-O1 Total Costs $17,000 $290,000 $44,500 $351,500 Operating Cost $22,600 $13,600 $13,600 $49,800 DESCRIPTION This project will develop Walrond Park by adding a basketball court, expanded/improved parking, restrooms and storage, an upgraded playground, grading/drainage, trails, picnic shelter, security lighting, light two soccer fields, landscaping and amenities. JUSTIFICATION This will com fete the develo ment of Walrond Park as the North County Regional Park. p p FUNDING SOURCES A proposed source of funding for this project would be a general obligation bond issue. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives and policies of the 1985 Comprehensive Plan. • 71 • Operating Cost DEPARTMENT: Parks and Recreation PROJECT TITLE: Family Aquatic Center Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $180,000 $3,000,000 $3,180,000 DESCRIPTION An outdoor, free form designed pool with water slides, a zero depth beach entrance, and water play features, with a separate child's aquatic playground. Included is a bathhouse/concession stand. This project would require 7-10 acres near a major highway and close to a large population base. Land costs are not included in this project. JUSTIFICATION There are no public pools in Roanoke County. The Comprehensive Plan indicates the need for public swimming facilities. These types of projects generally generate sufficient revenue to cover all operating and maintenance costs and can contribute to the County's economic development efforts. FUNDING SOURCES General obligation or revenue bond. OPERATING BUDGET IMPACT The budget impact depends on the operating philosophy of the County. Staff recommends a design and pricing strategy to recover all operating cost and could potentially contribute to the debt service of construction. RELATIONSHIP TO COMPREHENSIVE PLAN The Comprehensive Plan indicates severe deficits of public swimming facilities in all districts. 73 DEPARTMENT: Parks and Recreation PROJECT TITLE: Spring Hollow Park Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $220,000 $180,000 $400,000 Operating Cost ~ *DESCRIPTION The Spring Hollow Reservoir site and former YMCA Camp are on Dry Hollow Road adjacent to the reservoir. This project consists of developing the 700 acre site around the reservoir as a public park for fishing, hiking, picnicking, and other appropriate outdoor recreation interests. Development of the reservoir depends upon Health, Water, and Utility Department requirements, etc. Hayes, Seay, Mattern, and Mattern are currently developing a Master Plan and cost projections. JUSTIFICATION This site could potentially become a premier park facility within the system as a major regional park with the potential to generate tourist as well as local interest. FUNDING SOURCES A proposed source of funding for this project would be a general obligation bond issue. OPERATING BUDGET IMPACT Not available until Master Plan is done and approved. RELATIONSHIP TO COMPREHENSIVE PLAN This project is being developed within the Parks Master Plan. • * A Master Plan and related costs are currently being developed by Hayes, Seay, Mattern and Mattern. 75 • Operating Cost $6,000 DEPARTMENT: Parks and Recreation PROJECT TITLE Merriman Soccer Complex Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $42,500 $85,000 $127,500 DESCRIPTION This request is to pave existing parking, add trails/walkways, improve landscaping, and light two remaining soccer fields. JUSTIFICATION These improvements will help expand the field capacity of a growing soccer program without constructing new fields, and it could allow the community to rest fields at Shell and/or Clearbrook parks for much needed turf renovations. FUNDING SOURCES General Obligation Bond or General Operating Revenue. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. RELATIONSHIP TO COMPREHENSIVE PLAN This project is a new addition to the plan. • 77 • Operating Cost DEPARTMENT: Parks and Recreation PROJECT TITLE: Craig Avenue Recreation Center Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $11,500 $30,000 $37,000 $78,500 DESCRIPTION This project will install storm windows, floor tiles in the weight lifting and ceramic rooms, window blinds, improve parking, upgrade equipment, and paint interior/exterior at the Craig Avenue Recreation Center. JUSTIFICATION The storm windows and blinds will result in better ener mana ement and workin conditions. Floor gY g g tiles are needed for aesthetics and safety concerns. Painting will protect the facility from deterioration and improve aesthetics. FUNDING SOURCES Recommended funding source for this project would be general operating revenues. OPERATING BUDGET IMPACT Window treatments could reduce utility costs. RELATIONSHIP TO COMPREHENSIVE PLAN This project complies with the Comprehensive Plan. 79 Operating Cost DEPARTMENT: Parks and Recreation PROJECT TITLE: Starkey Park Phase III. Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $11,900 $170,000 $181,900 DESCRIPTION: On hold until school decision is made. JUSTIFICATION FUNDING SOURCES OPERATING BUDGET IMPACT RELATIONSHIP TO COMPREHENSIVE PLAN • 81 • DEPARTMENT: PROJECT TITLE: Planning and Zoning Neighborhood Incentive Fund -Hollins Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-O1 Total Costs $30,000 $30,000 $140,000 $200,000 Operating Cost DESCRIPTION This seed money will be used for incentive programs for private property owners to upgrade elements of their properties such as building facades, signs and on-site landscaping. JUSTIFICATION The improvements to US Route i 1 (Williamson Road) in the Hollins community are an opportunity to achieve additional enhancements in this corridor. Funding allocated to this project will be used as seed money to construct landscaped gateways at entrances to the corridor. OPERATING BUDGET IMPACT No additional operating funds are needed in the initial phase of this program. Program administration will require some additional staff time. RELATIONSHIP TO COMPREHENSIVE PLAN None • 83 OPERATING BUDGET IMPACT • For each mile of greenway constructed, the cost of annual maintenance is estimated to be $10,000. This cost would include routine maintenance of the trails, signage and furniture and could be reduced by initiating an adopt-a-trail program.. RELATIONSHIP TO COMPREHENSIVE PLAN The proposed project is supported by the Policy Guidelines located in the 1985 Comprehensive Plan Resource Protection Guide. The development of a regional system of greenways and trails is strongly supported and endorsed by the citizens in the Roanoke County Vision - 2010 document just completed in 1995. • .7 85 • PROJECT CATEGORY: PROJECT TITLE: Planning and Zoning Signal Light Installation Fund Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-O1 Total Costs $100,000 $50,000 $50,000 $50,000 $250,000 DESCRIPTION Signal lights installed at various locations around the County. JUSTIFICATION In certain situations, the installation of a traffic signal improves the flow and safety of vehicles and pedestrians at an intersection. Private land development and its associated traffic impacts often necessitate the installation of traffic signals at nearby and affected intersections. These traffic signals maintain and enhance traffic flow and safety after development occurs. The inclusion of . this project in the CIP recognizes this need. State law provides that a private developer may voluntarily proffer to contribute to the cost of such facilities, when a community has recognized the need for the facilities, and the land proposed for development is subject to a developer requested change in zoning classification. FUNDING SOURCES Recommended Funding Sources would be private contributions. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN Maintaining and enhancing traffic safety and flow is a policy consistent with the goals and objectives of the Comprehensive Plan. • 87 • • Police 89 • Operating Cost DEPARTMENT: Police Department PROJECT TITLE: Mobile Data System Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $357,200 $357,200 DESCRIPTION This project will provide for the engineering, implementation, and operation of a mobile data system between the emergency communication center and police vehicles. JUSTIFICATION The calls for service received in the communications center, coupled with increasing officer law enforcement activity, have reached levels that could affect officer safety which has greatly increase the stress level of communications center employees. A mobile data system will not only help reduce stress levels of communications employees but will increase the proficiency of field officers and add security to police communications. Data communications cannot be monitored by unauthorized, non- law enforcement persons. Field officers will have increased capability of inquiries to check for wanted persons, vehicles, property, and other information. total voice transmissions between field units and the communications center will be greatly reduced. FUNDING SOURCES Recommended funded sources would be general operating revenues. OPERATING BUDGET IMPACT Maintenance contracts RELATIONSHIP TO COMPREHENSIVE PLAN None r-~ L_.J 91 FUNDING SOURCES Bonds OPERATING BUDGET IMPACT Approximately $800 per year to include gas, oil, and maintenance. RELATIONSHIP TO COMPREHENSIVE PLAN None U • 93 U DEPARTMENT: Police Department PROJECT TITLE: Criminal Records System Improvement Program Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $69,600 $69,600 Operating Cost $2,SOQ $2,500 $2,500 $7,500 DESCRIPTION The project would enhance quality of criminal history records. Procurement and implementation would provide data imaging technology. JUSTIFICATION The Roanoke County Police Department switched records management systems in 1992. The new filing system does not allow for a mutual indexing of prior records to those in the new system. Data imaging of both recent records as well as those from the past will provide for an S improved retrieval of needed information. Data imaging should enhance the accuracy and completeness of criminal history information by making it readily available. Older records will also become readily available for any needed follow up of criminal records information from years past. FUNDING SOURCES Grant/Bonds OPERATING BUDGET IMPACT Approximately $2,500 for Maintenance Contract RELATIONSHIP TO COMPREHENSIVE PLAN None • 95 The training room would accommodate the department's computerized interactive legal training program, purchased to lower training costs, by bringing training in as opposed to sending officers out. The area would provide a quiet place for officers to review policies, court rulings, and to prepare court cases. A portion of the room would be developed into a reference library which is badly needed. The training room would be equipped with a VCR so the use of training tapes could be viewed uninterrupted. FUNDING SOURCES OPERATING BUDGET IMPACT Routine minor maintenance and electricity. Approximately $500 per year. RELATIONSHIP TO COMPREHENSIVE PLAN None • • 97 • DEPARTMENT: Procurement PROJECT TITLE: Print Shop Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $104,817 $27,414 $29,027 $161,258 Operating Cost DESCRIPTION Establish a print shop to be used by County departments for large (over 50 copies) printing jobs. These jobs would range from business cards, flyers, brochures and booklets to multi- part forms. This would require an initial investment in capital equipment and the employment of two (2) staff positions. JUSTIFICATION Roanoke county spends approximately $100,000 annually on outside printing. With an in-house print shop we estimate an annual savings of approximately $50,000 after operating and personnel expenses are considered. If placement and sizing of departmental copiers were placed under the direction of a print. shop it is estimated that an additional $20,000 could be saved annually. This would be achieved through reduction in rental fees, operating and per copy costs. FUNDING SOURCES Proposed funding source for this project would be the General Operating Revenue. OPERATING BUDGET IMPACT Procurement's operating costs would increase but this should be offset by reductions in operating costs of those departments being served by the print shop. RELATIONSHIP TO COMPREHENSIVE PLAN This project is not included in the Comprehensive Plan • 99 • PROJECT CATEGORY: PROJECT TITLE: Courts Courthouse Entrance Renovation for Security Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $125,000 $125,000 Operating Costs $27,000 $27,000 $27,000 $27,000 $108,000 DESCRIPTION This project involves construction of one central entrance to the Roanoke County Courthouse, the installation of a metal detector and a deputy workstation for increased security for citizens and employees conducting court business. JUSTIFICATION Currently there are two separate entrances to the Courthouse facility that lead to various courts. There are no personnel or metal detectors currently in place to prevent weapons or other contraband from entering the facility. FUNDING SOURCES General operating revenues are recommended as funding sources. OPERATING BUDGET IMPACT Additional personnel would be needed to staff the workstation entrance. A bailiff position with fringe benefits would cost approximately $27,600. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is not addressed in the 1985 Comprehensive Plan. • 101 ~: Operating Cost $877,518 $800,000 $800,000 $800,000 $3,277,518 DEPARTMENT: Sheriff PROJECT TITLE: Renovation of Roanoke County and Salem Jail Prior Approved Estimated Expenditures by Fiscal Year Estimated Funding 1996-97 1997-98 1998-99 1999-00 2000-01 Total Costs $165,000 $1,199,505 $1,364,505 DESCRIPTION This project will renovate the 6th floor of the Roanoke County-Salem Jail facility located at 401 East Main Street, Salem, to create a dormitory style floor which will contain 26 beds and program space, and adding an additional seventh floor to the existing structure, with the addition of a 54-bed dormitory for direct supervision of minimum security inmates. The jail maintenance shop will be located outside the jail structure, allowing room for expansion of the kitchen facility to enable higher capacity in food services. JUSTIFICATION n o ulation e e ° weekends creatin overcrowded The curre t p p xc eds capacity of up to 100 /o on many g conditions that jeopardize the safety of the inmates and staff. FUNDING SOURCES Prior Year Funding (Salem 25% reimbursement & the Commonwealth of Virginia has approved 25% of $1,550,000 of allowable costs which equals $387,500 for total project) FY94/95 & FY95/96 FY97/98 Salem $ 41,250 $ 519,500 State $ 28,505 $ 358,995 County $ 95,245 $1,199,505 OPERATING BUDGET IMPACT The total operating budget impact would be $771,242 for salaries and benefits for 28 full-time positions and $106,276 for maintenance, vehicles, and equipment (some costs such as vehicles and uniforms, would not be incurred every year). Relationship to Comprehensive plan Conforms to the policies in the Comprehensive Plan. 103 • Utility • (The Utility Department has developed a detailed CIP related to sewer and water projects. Please contact the Utility Department at 387-6104 for further information.) • 105 L w CC 3 u as .,' 0 ~. a 0 i. Fi H CAS a Rt U • ~ K ~, m oa r~ ca ~ ~ ~ ~ ~ 3 3 ~ 3 ~ 3 ~ ~ ~ ~3 ~3 ~3 ~3 ~3 ~3 ~3 ~3 ~3 ~3 3 3 3 3 3 3 3 3 3 3 3 w `" Z Z ~ 0 0 0 0 N O O O ~ O O O vi O O O O ~n O~ 69 O~ ~ 0 N ~ O O O ~ M ~ ~ N 00 ~ ~ . . . -~ 69 .-~ ~ O ~ O Vi O O l~ ~ V ' l~ N M ~ N t~ ~ D O~ w1 ~ ~ .. 69 0 0 0 0 0 o a o o m o o ~ o o o ~ .~ N 6A M ^O O O ~ O O O O O O O O °~' U ~ ,~ vi ~ o M 0 O 0 O 0 O ~o N 00 ~ ~c ti' o ~ c N e w M M et N O O O O O O O O O O O O O O O O O O O ~O o0 o0 O O O O O O N t~ O O ~ 00 O O O O O ~ O N O O O O O O ~ ~D O O O O 00 N "C3 00 O~ O O O O O O O O 00 O O~ O h N ~--~ O .~. ~ N M M ~ O O ~--~ a' O M N ++ ++ ~n O O ~ O O O O O ~n O vi O vl ~D N 00 ~ lp V N [~ 00 v~ _ ~ N V (~ ~--~ o0 DO 00 O l~ [~ .-• [~ a~ M v1 Vl O h M M l~ O d' O [~ ~ .-• O vl O O ~ ~O ~ E O ~ M h V') ~D ~ N ~--~ N M ~ M ~ ~--~ ~--~ M h M ~ 'w+ U "' M ~ r+ M ~ W ~ a 0 .N 0 . a C G~ ~ C~ o U ~ ~ ~ . ~ G x ~ i R N ~, ~ ~ o w cd c0 ti Q F , . ~ ' ' '' ' .+ k ~ j k Fy Q. o ~ o o z ~ o ~ a i -" F" F" ~ ~ ° °' b ~ •-• q a~i ~ G ~ a x ~ x _ F'i tr U ~i ~ ~ p .O _ {y~ n 3 ° ° w a ~ ~ ~ ~ v a ~ ~ a H ~ s ~ a a w a U a r v ~ z 3 3 ¢ a c ~ G v ~O t~ ~--~ M N d' ~ 00 O~ O ~-+ ~--~ ~-+ N .. M .--~ ~ ~ V7 r. ~O ... [~ .--i 00 r. O~ ... O N ~--~ N N N M N d N V1 N C a~ w G, N .~ b 0 .d bA C .~ p T G U .~ 0 O O O N W w a 0 .~ ~° c 0 U U 'o U 107 • • Appendices 109 Measures: Measures are the more specific components which attempt to capture the essence of each criteria. Again, the measures included on the prioritization worksheet were developed in a manner consistent with other localities and CIP handbooks. Each measure is assigned a point value from zero to two(see prioritization scoring key for point values). Worksheet Procedure: The prioritization worksheet (Attachment 1) will be distributed to the CIP committee. Each member will complete one worksheet for each project. For each criteria, one measure must be chosen. Based on the number of points assigned that measure and the weight for the associated criteria(Attachment 2--Scoring Key), a score for that criteria is tabulated. The total score for a project is the sum total of all criteria scores. The average of the committee's scores will represent the project score. Projects will then be prioritized based on these scores. This information will be collected by the budget office and summarized in a prioritized grid. The information will then be distributed to the County Administrator and the Board of Supervisors for review and discussion. The information will serve as supporting documentation for the County Administrator and the Board as they establish CIP priorities for the five year planning period. The County Administrator and the Board of Supervisor's role in this process will be significant. As with any governmental process, there are a number of extraneous subjective factors that will not fit within the scope of an objective procedure. This prioritization measure is intended as further support to be used in conjunction with knowledge of the current political climate and other external factors that may be more subjective in nature. • M:\finance\cip\ciprank.mem June 6, 1996 111 CIP Prioritization Scoring Key Roanoke County . FY 1997-2001 (6) Relationship to Other Projects Weight = 3 (a) Completes and existing project 2 Points (b) Is essential to success of other existing projects 2 Points (c) Project has significant positive impact on delivery of services of other departments. 1 Point (d) Project does not complete or complement other projects/departmental services. 0 Points (7) Economic Development Impact Weight = 3 (a) Project directly increases net annual fiscal resources. 2 Points (b) Project directly responsible for retaining current level of resources. 1 Point (c) Project has no direct impact on level of fiscal resources. 0 Points (8) Extent of Service Area Weight =1 (a) Project benefits entire County 2 Points (b) Project benefits multiple neighborhoods. 1 Point (c) Project benefits single neighborhood. 1 Point (d) Project benefits single facility 0 Points (9) Citizen Support Weight = 3 (a) Project has public recognition and support 2 Points (b) Project improves public perception of good local government 1 Point (c) Project is not supported by citizenry. 0 Points (10) Departmental Priority Weight = 1 (a) High 2 Points (b) Medium 1 Point (c) Low 0 Points U M:lfinance\cip1WT&PTS.CIP 113 Roanoke County Prioritized CIP Projects FY 1997-2001 • • • 46 ~ Firearms Training`range ` - '`~_ 13.0` __ 47 Bent Mountain Branch Ex ansion___ 12.9 48 Branch Office inBouth County or Vinton Area. 12.6 49 Window Replacement afthe Public Safety Center- ~ 12.6 50 800 MHz Base Stations _ 2:6 1 51 Evidence Vault Expansion _ ___ _ 12.3" ~ 52 Mason's Cove Branch Library __ _ 12.0 _53 Ac ulq sftion_of Park Land ~ .11`.9 54 Family Aquatic Center_ __ _ _ __ i _11.7 ~~_55 _ _ Automated Permitting System 11.E 56 E- Crate Avenue Recreation Center 11.1 i 57 Criminal Records System Improvement Program ~ 1_1.1 58 Clearbrook Public Safet~r Building Renovations -- _ 11.1 --- 59 Trainln~ Center ~ ~ 10.1 60 _ Microwave System Test Unit 10.1 61 :Reiff©v~tiQtof Roanoke'"Co: Aclministra4fon"Center ~''~~ ,'`s,,.~ ',°~ 6Z.s~ ,,,Netwolr a and:Rescue_Facilities.°a rid Fort:L~wfs..,~ ~~`' 9.1 _ '~ ,.N x`9:1 a ~, ,, ~-k to _ s~ 63 `a1 ~Offi'C e ~ ~" ~.~-~r ~~~ ;ti-w ~~ r r I, . ~.'~~~';,~'# ~; i ~~ E .~ ~, r ``' N" ~ ~'!~8.'7 ' 64, ~~~'~S din 'Fiol~oinr P~i•k ~.4 . ~ s_.~; fi. si.' xr~.a:`?' ~!y. Y_ti . .~. ;~~ ~ ~.;,$:0 .~,~~ :,.~ rl':?:~, a F xyry_-S _A«3 a Jr F -~ ! .., r f~k.~i' s7, ~` 65<s;~a _~?rint SC~O `-.';°~~~~~ :~~s~~ ~.~i ~~k~~ ~ _~}~-,; ~3' ~'t,..~~,= 7,'w~s ~~', G ; 66 ~~` Starkey Park Phase 111 "° ~~ : ~ :~ ` ~ `"`_ ~ ~ F t `~ ~ ~"6.9 i ' „~67~ ,: day K,~~t`~nd Ggrieral renovations _ „~ ~ ~ _ _ ~ "~ ~~` _ _ _'6.7 ;Vl:\FINANCE\cip\FINRANK.WK4 115 1 1 r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1996 RESOLUTION 061196-10 ESTABLISHING SALARIES FOR THE COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby establishes the salaries for the County Administrator and the County Attorney for Fiscal Year 1996-97, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the annual base salary for the County Administrator shall remain at $105,748.86. In addition, the County Administrator will receive a supplement of $4,230 for the purpose of an elective deferral under a salary reduction agreement pursuant to Sections 402 and 457 if the Internal Revenue Code. 2. That the annual salary for the County Attorney shall be increased by 4% to $90,092.29. 3. That the effective date for the establishment of these salaries shall be July 1, 1996. On motion of Supervisor Johnson to adopt the resolution and carried by the following vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: y~?a-~-y. ~'~C~e.c~ti. Mary H. Allen, CMC Clerk to the Board CC: File Joseph Sgroi, Director of Human Resources Diane Hyatt, Finance Director Brent Robertson, Budget Manager Elmer Hodge, County Administrator Paul Mahoney, County Attorney ACTION NO. ITEM NO. ~'"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1996 AGENDA ITEM: Resolution Establishing Salaries for the County Administrator and the County Attorney for Fiscal Year 1996-97 COUNTY ADMINISTRATOR'S COMMENTS: This Resolution establishes the salaries for the County Administrator and the County Attorney for fiscal year 1996-97. Each year the Board of Supervisors establishes the salaries for the County Administrator and the County Attorney. It has been the practice of the Board to evaluate the performance of its two appointed officials in executive session, then award a salary based upon this evaluation. A copy of Resolution 62795-13, which established these salaries for Fiscal Year 1995-96 is attached for your review. It is recommended that the Board evaluate the performance of its two appointed officials and determine their salary for the upcoming fiscal year. Respectfully submitted, Paul M. Mahoney County Attorney 1 '~ Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Eddy Harrison Johnson Minnix Nickens Abs 2 G~ - 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1996 RESOLUTION ESTABLISHING SALARIES FOR THE COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby establishes the salaries for the County Administrator and the County Attorney for Fiscal Year 1996-97. BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the annual salary for the County Administrator shall be increased by % ($ ) calculated upon the midpoint for Grade 43 of the County of Roanoke Classification and Pay Plan, July 1996. The adjusted annual salary for the County Administrator shall be S 2. That the annual salary for the County Attorney shall be increased by % ($ ) calculated upon the midpoint for Grade 39 of the County of Roanoke Classification and Pay Plan, July 1996. The adjusted annual salary for the County Attorney shall be ~ 3. That the effective date for the establishment of these salaries shall be July 1, 1996. 1 u-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 27, 1995 RESOLUTION 62795-13 ESTABLISHING SALARIES FOR THE COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby establishes the salaries for the County Administrator and the County Attorney for Fiscal Year 1995-96. BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the annual salary for the County Administrator shall be increased by 4.8% ($4413.76) calculated upon the midpoint for Grade 43 of th°e County of Roanoke Classification and Pay Plan, July 1995. The adjusted annual salary for the County Administrator shall be $105,748.86. 2. That the annual salary for the County Attorney shall be increased by 4.8% ($3631.16) calculated upon the midpoint for Grade 39 of the County of Roanoke Classification and Pay Plan, July 1995. In addition the annual salary of the County Attorney is increased by the sum of $3,000.00 for the purpose of an elective deferral under an existing salary reduction agreement pursuant to Sections 402 and 457 of the Internal Revenue Code. The adjusted annual salary for the County Attorney shall be $89,627.11. 3. That the effective date for the establishment of these salaries shall be July 1, 1995. On motion of Supervisor Nickens to adopt the resolution with 4.8~ increase from midpoint for County Administrator and County 1 . . ~- Attorney and with $3,000 additional increase for County Attorney for an annuity, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Nickens, Minnix NAYS: Supervisor Eddy A COPY TESTE: Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors cc: File Diane D. Hyatt, Director, Finance D. Keith Cook, Director, Human Resources Paul M. Mahoney, County Attorney 2 ACTION NO. '/' ITEM NUMBER h "'" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1996 AGENDA ITEM: First Reading of the Fiscal Year 1996-97 Budget Appropriation Ordinance. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The 1996-97 fiscal year budget was presented to the Board of Supervisors on May 28, 1996. A budget public hearing was held on May 28, 1996 to receive written and oral comment from the public concerning the proposed budget. Attached for your approval is the 1996-97 fiscal year Budget Appropriation Ordinance. The total County budget is $207,173,790. This includes all interfimd and intrafimd transfers. The budget net of transfers is $150,979,111. STAFF RECOMMENDATION: The format of the Appropriation Ordinance was changed several years ago to conform with the reporting basis used at year-end in the Comprehensive Annual Financial Report. The FY 1996-97 Appropriation Ordinance, as presented, is consistent with that change in format. This presentation allows the same level of budget comparison as is required by Generally Accepted Accounting Principles for financial reporting purposes. The revised format will also more consistently apply the appropriation on a fund basis for County Funds as has been used to appropriate School Funds in the past. Staffrecommends approval of the first reading of the 1996-97 fiscal year Budget Appropriation Ordinance. Staff also recommends approval of the attached Classification Plan for fiscal year 1996-97. The second reading is scheduled for June 25, 1996. Respectfully submitted, .f W. Brent Robertson Budget Manager Approved by, Elmer C. Hodge County Administrator r-r Approved Denied Received Referred To ACTION () Motion by: () (1 (1 - _- O VOTE No Yes Abs Eddy _ _ _ Harrison _ _ _ Johnson Nickens V-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1996 ORDINANCE APPROPRIATING FUND5 FOR THE 1996-97 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on May 28, 1996, concerning the adoption of the annual budget for Roanoke County for fiscal year 1996-97; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on June 1 1, 1996, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.1 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on June 11, 1996, and the second reading of this ordinance was held on June 25, 1996, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 1996, and ending June 30, 1997, for the functions and purposes indicated: ............................................................................................................................. ............................................................................................................................. County:o Roanoke:::::::::::: ........................................ Pro: ose P:.. ~::.:.. ~.. het:: ............................................................................................................................. une. y-1 Revenues: General Fund: General Government $ 90,565,107 Youth Haven II 405,330 Comprehensive Services 1,446,110 Law Library 41,980 Recreation Fee Class 704,597 Internal Services 1,501,854 Garage II 259,001 Total General Fund $ 94,923,979 Debt Service Fund $ 9,602,669 Capital Projects Fund $ 315,000 Internal Service Fund -Risk Management $ 888,826 Water Fund $ 10,711,356 Sewer Fund $ 5,489,574 School Funds: Operating $ 79,912,607 Cafeteria 3,017,000 Grant 1,498,253 Textbook 814,526 Total School Fund $ 85,242,386 Total All Funds $ 207,173,790 06/05/96 06:56 PM m:\finance\budget\book-wk~APPROP97.WK4 J- I bounty of Roanot~e ::::::::::::::::::::::: ::::::::: ::::::: Proposed: ~'Y:199b:-97:Budget ..............................................................................................................................: ...................................................... use:: Expenditures: General Government: General Administration Board of Supervisors $ 232,252 County Administrator 189,202 Community Relations 133,547 Asst. Co. Administrators 222,397 Human Resources 346,095 County Attorney 305,094 Economic Development 705,507 Total General Administration $ 2,134,094 Constitutional Officers Treasurer $ 515,731 Commonwealth Attorney 502,053 Victim/Witness 5,048 Commissioner of the Revenue 540,578 Clerk of the Circuit Court 658,995 Sheriffs Office 1,093,081 Care & Confinement of Prisoners 2,778,278 Total Constitutional Officers $ 6,093,764 Judicial Administration Circuit Court $ 124,518 General District Court 34,083 Magistrate 1,255 J & DR Court 10,429 Court Service Unit 332,385 Total Judicial Administration $ 502,670 Management Services County Assessor $ 665,552 Financial Planning 653,745 Public Transportation 76,600 Management and Budget 112,910 Procurement Services 282,919 Total Management Services $ 1,791,726 06/05/96 06:56 PM m:\finance\budget\book-wk\APPROP97.WK4 ~/-~ ................................................................................................................................. ~, bounty :of :Roanoke: ........................................... Pro : osed FY 1996 9~ B g _...:.. u.. e.: ::::::::::::::::::::::::: ................................................................................................................................. ....................................... Ju~e:ll, 1996:: I Public Safety Police $ 5,668,358 Transportation Safety Commission 960 E911 Maintenance 460,388 Fire and Rescue 3,887,978 Total Public Safety $ 10,017,684 Community Services General Services $ 226,161 Solid Waste 3,191,290 Property Management 81,020 Engineering and Inspections 2,433,270 Building Maintenance 1,218,860 Planning and Zoning 578,888 Planning Commission 20,612 Total Community Services $ 7,750,101 Human Services Grounds Maintenance $ 1,332,930 Parks and Recreation 1,276,140 Public Health 425,333 Social Services Administration 2,255,725 Public Assistance 952,400 Institutional Care 29,228 Social Service Organizations 119,332 Contributions Human Service Organizations 108,813 Contributions Cultural Organizations 183,526 Library 1,587,581 VPI Extension 71,525 Elections 186,777 Total Human Services $ 8,529,310 Non-Departmental Employee Benefits $ 1,655,120 Miscellaneous 615,000 Internal Service Charges 1,162,554 Total Non-Departmental $ 3,432,674 06/05/96 06:56 PM m:\finance\budget\book-wk\APPROP97.WK4 J-~ ............................................................................................................................... ............................................................................................................................... ............................................... . ounty:o : oano e: ............................................................................................................................... ......................................... ro . ose 1 r97: Burn et ............................................................................................................................... ...................................................... ~... une Transfers to Other Funds Transfer to Debt -General $ 3,478,760 Transfer to Debt Service -School 2,573,990 Transfer to Capital 315,000 Transfer to Schools 41,945,736 Transfer to Schools -Dental Insurance 260,932 Transfer to Internal Services 888,826 Transfer to Comprehensive Services 649,840 Transfer to Garage II 100,000 Total Transfers to Other Funds $ 50,213,084 Unappropriated Balance Board Contingency $ 100,000 Total General Government $ 90,565,107 Youth Haven II $ 405,330 Comprehensive Services $ 1,446,110 Law Library $ 41,980 Recreation Fee Class $ 704,597 Internal Services Management Information Systems $ 952,922 Communications 548,932 Total Internal Services $ 1,501,854 Garage II $ 259,001 Total General Fund $ 94,923,979 Debt Service Fund $ 9,602,669 06/05/96 06:56 PM m:\finance\budget\book-wk\APPROP97.WK4 v-- ............................................................................................................................... ............................................................................................................................... ................................................. ounty o oano e ............................................................................................................................... ......................................... Pro osed FY 196 9~ Bu p :......:.::.::::. - ..:..: dget ............................................................................................................................... June ~ ~:; :1996 Capital Projects Fund Internal Services Fund -Risk Management Water Fund Sewer Fund School Funds: Operating Cafeteria Grant Text Book Total School Funds Total All Funds $ 315,000 $ 888,826 $ 10,711,356 $ 5,489,574 $ 79,912,607 3,017,000 1,498,253 814,526 $ 85,242,386 $ 207.173.790 06/05/96 06:56 PM m:\finance\budget\book-wk\APPROP97.WK4 v- ~ 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 1996, are reappropriated to the 1996-97 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 1996, and appropriations in the 1996-97 budget. S. That all school fund appropriations remaining at the end of the 1995-96 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 1996-97. 6. That all General Fund appropriations remaining unexpended at the end of the 1995-96 fiscal year not lapse but shall be reappropriated as follows: a) 40% of these unexpended appropriations shall be transferred to the unappropriated Capital Fund Balance; b) 60% of these unexpended appropriations shall be re-appropriated to the same department for expenditure in fiscal year 1996-97 as provided by Resolution 042396-5. 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ITEM NO. • •~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 11, 1996 AGENDA ITEM: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANORE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA COUNTY ADMINISTRATOR'S COMMENTS: On June 27, 1995, the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter require that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5%) percent inflation factor. SUMMARY OF INFORMATION: The first reading of this proposed ordinance is scheduled for June 11, 1996; the second reading and public hearing is scheduled for June 25, 1996. The current salary for Board members is $10,690. There is an additional annual compensation for the Chairman of the Board at $1,800 and for the Vice-Chairman at $1,200. This ordinance increases salaries by 5%. The ordinance adopted by the Board on June 27, 1995 provided for a 5~ increase but erronously specified the new salary to be $10,669. This amount was calculated upon an incorrect annual salary amount of $10,161. The Payroll Department correctly calculated the 5% increase on $10,181 to be $10,690 and Board members have been paid this amount. This ordinance specifically authorizes the payment of the 5% increase of $10,690 to each member of the Board for FY 1995-96, and ratifies and confirms these payments. ~f-~. FISCAL IMPACTS' A 5~ increase would cost $2672.50 ($534.50 each). The new salary for each Board member would be $11,224.50. Respectfully submitted, ,~"'C-Gt'~L.C~ /~/'Y) it ~ Diane D. Hyatt Director of Finance Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens ~-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 11, 1996 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANORE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervi- sors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore increased the annual salaries of Board members by 5~ by Ordinance 62795-3 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading on this ordinance was held on June 11, 1996; the second reading and public hearing was held on June 25, 1996. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 5% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and ~~ ~ Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $11,224.50 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. The salaries paid to each member of the Board during Fiscal Year 1995-96 are hereby ratified and confirmed. This ordinance shall take effect on July 1, 1995. agenda\ general\ salaries.ord o~ ROANp,~~ . ~ '~ A Z r G7 ~? C~~~xx~# ~~ ~~~~a~.~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 CLERK TO THE BOARD (703) 772-2005 FAX (703) 772-2193 June 14, 1996 Mr. Wayne Strickland Executive Director Fifth Planning District Commission P. O. Box 2569 Roanoke, VA 24018 Dear Mr. Strickland: BRENDA J. HOLTON DEPUTY CLERK This is to advise that at their meeting on Tuesday, June 11, 1996, the Board of Supervisors voted unanimously to appoint H. Odell "Fuzzy" Minnix as an alternate member of the Roanoke Valley Metropolitan Planning Organization. His appointment is for a three year term which will begin July 1, 1996, and expire on July 1, 1999. If you need further information, please do not hesitate to contact me. Sincerely, ..~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh cc: The Honorable H. Odell "Fuzzy " Minnix ®Regded Paper o~ ~tOANp,Y~ G ~ '. ~ z c> z ~ a, 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 (~nixx~#g .~~ ~2~~xt~~e Mr. Larry K. Lester 2920 Neil Drive Roanoke, VA 24019 Dear Mr. Lester: June 14, 1996 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL 615TRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MIN NIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Building Code Board of Adjustments and Appeals. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, June 11, 1996, the Board of Supervisors voted unanimously to reappoint you as a member of the Building Code Board of Adjustments and Appeals for another four year term. Your new term will expire on April 27, 2000. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Bob L. Roanoke son, Chairman my Board of Supervisors BLJ/bjh Enclosures cc: James E. Bowles, Acting Building Commissioner Steven A. McGraw, Clerk, Circuit Court P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 ® Recyaed PaPe~ ~F ROANp,Y~ ti ', ~ ~ z O z 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 June 13, 1996 Mr. Herbert H. Snyder 3395 Stonebridge Drive Vinton, VA 24179 Dear Mr. Snyder: BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 I am pleased to inform you that, at their meeting held on Tuesday, June 11, 1996, the Board of Supervisors voted unanimously to appoint you as a member of the Board of Zoning Appeals to complete the unexpired five year term of Leon McGhee. This term will expire on June 30,2000. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly r , Bob L. J son, Chairman Roanoke my Board of Supervisors BLJ/bj h Enclosures cc: Tim Beard, Secretary, BZA Steven A. McGraw, Clerk, Circuit Court (~o~ix~#~ ~~ ~a~t~~~e ® Recycled Paper o~ ROANp,F~ L ~ .,9 2 L7 ,~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 June 14, 1996 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 C~~ix~#~ a~ ~ o~~xx~o ~e Mrs. Lee Blair 7713 Old Mill Forest Roanoke, VA 24018 Dear Mrs. Blair: Drive The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, June 11, 1996, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for another three year term representing the Cave Spring Magisterial District. Your new term will begin June 30, 1996, and expires on June 30, 1999. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Bob L. J son, Chairman Roanoke my Board of Supervisors BLJ/bj h '~ Enclosures cc: Pete Haislip, Director, Parks & Recreation ®Recycled Paper OF ROANp,~~ z ~ J ~, '':> ~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 C~.a~xxt~~ ~#~ ~.~~rx~~~.e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 June 12, 1996 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Rev. John Hartwig Good Shepherd Lutheran Church 1887 Electric Road, SW Roanoke, VA 24018 Dear Reverend Hartwig: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, June 11, 1996. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. With kindest regards, Bob L. Joh on, Chairman Roanoke County Board of Supervisors ® Recycled Paper M E M O R A N D U M To: Mr. Gary L. Robertson" From: Elmer C. Hodge ~+' Date: May 30, 1996 Subject: Update - sewage treatment plant expansion At the May 28 Board meeting, Supervisor Nickens asked for an update on the sewage treatment plant expansion. We need to provide a short, one- or two-page report to be included on the agenda for June 11. It might be good to have someone from the engineering firm give us an update. I realize this is a responsibility of Roanoke City, but it might move the project along if we have their engineers give us an update occasionally. If that causes some forward motion, it is intended to. I am perfectly willing to have you do it if you ask the question of the City. ECH/meh cc - Ms. Mary H. Allen Printed by Mary Allen / ADMO1 5/31/96 9:31am From: Mary Allen / ADMOl To: Anne-Marie Green / ADMO1 Subject: Resolution of Congratulations --------------------------------------- ===NOTE________________________________ Spike Harrison would like to present a resolution to Trish Nervo at the next Board Meeting (6/11). She has won several state track and field awards and is nationally ranked track star. He said that you could get info from Al McClearn, Principal at Glenvar High School. There was also something in this week's issue of Salem Times Register about her. ~ricia„ ~~rV d ~cz / ~ ,~ ~ Q~ ~e ~/~a tarp ~.~r IG1 ~ Ycx.~r i ~ fo ~ r ~a ,... ~ h Page: 1 ~r ~~ ~~,~~ ~``~/ G 5~, ~~% ,~% Jun-07-96 02:26P Glenvar High School 540 387-6347_ P.Ol SUN-07-56 FKl n3:~e rr~ 4CnC Oc rn. .,cn.rr ••• ••• --- --- - -- MfL. MR~'~~ ~~s.~,~!~~e~'v. c..¢~ss c?•!~ _. ~ ,s--~~~~ ~~trc~.p.~n~ i ~ -~a -- ~,~ 1+~E-~t-Qo c.tzoss can--tcr,~,~ , °l- ~a -+Z~ar~ l 1~G~7~I~Q ~~ `\ ~` ~ ~ r t~oro•~u~ -~ µ~s ~n~s c,a~•rrlr~y n-~w~u~n oF= ~'k~ ~cnn~ w la ~novg~ ~ ~~ -CS. nm ~ ~~ - ~ecc~ , ~ a- . .. ... .~r:. ._ .... 4 ` - _._ ._ ... ~ ~~ 1N1 -- -~,tSTrLc ~,.'~ --•---- c..tt(twLP !U '~ i '~- ~ j?-~'Za~D . .. .... .. C.oS~pou~ 1t~oQ,,,r ~~c~.~, ~~ptutil , -~.--~. t?~c.~~? ... ~iR ~i/vlA . ~f~..~/T/ ~~5~~ ~.~~. ~av~~3fi' I `~~~ ~~ Lor~~~,~~e . ~~(,E~/!/~9r~ ~~' ~G.v~~T/tom ~?i`/C~`~'TE Df=7ts+~ `~ ~/~~ ~Ay~~Lr.~izG_.. ..~Q ~ ; e v!rrC~ey_ . ~..?.12~~ SC rSla~~s~~y° Jun-07-96 02:25P Gl2nvar High School 540 387-6347 it Glenvar High School Facsmile Transmittal Sheet FAX Number: (540) 387-6347 Phone Number: (540) 387-6536 To: _~ ,_~~~E/v_ From: _~ _~ FAX FAX FAX FAX Message: .~ 1~~+ ~~/ ~. __~ `~""~ ~r ~' (yeti. , ~ll'~ ~~iw~.--...~zP.~~ %-u~' ~ r~«..~ ~- Number of pages including this cover page: ~ Date: ~:' ~ ~ -- if there are any problems, please call (540) 387-6536. P_O1 ci/~~ c.~-~i'~tL~Y~!~_.. -,~0.~.--e~J~l/l_i..~.,~:.7.~/~'c..~ SC~dCf~'~esi"~~'O FAX TO: SPIKE HARRISON FROM: MARY ALLEN DATE: 6/4/96 RE: RECOGNITION OF TRISH NERVO I've scheduled the resolution of congratulations to Trish Nervo for the June 11 meeting at 3:00 p.m. Do you think she will be able to get to the 3 p.m. meeting or should we schedule for June 25 at 7:00 p.m. Do you want to tell her or do you want me to call her at her home. Let me know and I'll go ahead. You can either fax me back or call. CC: Anne Marie Green Printed by Mary Allen / ADM01 5/29/96 9:38am From: Mary Allen / ADMOl CONFIRMED To: Kathy Claytor / ADMO1 Subject: fwd: Degree --------------------------------------- ===NOTE====------=====5/17/96=10:07am== On May 7, I emailed you asking if you wanted to be recognized at the 5/28 Board meeting for receiving your Masters Degree. I wouold like to add if its O.K. with you. However, I'll need info like what college, etc. Please let me know. Fwd=by:=Kathy=Claytor=5/20/96=11:26am== Fwd to: Mary Allen / ADMO1 ....................................... May 28 would be fine. I wasn't sure if I was going to be out of town on that day...sorry for the delay in getting back. My degree info.is as follows: Katharine D. Claytor Masters of Administration Degree in Personnel Management Lynchburg College May, 1996 --------------------------------------- Page: 1 Note from Harry Nickens 5/30/96 His appointment to the Board of Zoning Appeals from the Vinton Magisterial District Herbert H. Snyder 339 Stonebridge Drive Vinton, VA 24179 Home: 890-3024 Office - 985-0555 of ROANp,1.~ ti 9 Z ~ ' a 1 38 E. ELIZABETH LEAH GENERAL REGISTRAR May 20, 1996 C~.~~xx~# ~~ ~~~~x~~.~.~ BOARD OF ELECTIONS Bob L. Johnson, Chairman and Members of the Board of Supervisors 5204 Bernard Dr. Roanoke, VA 24018 Dear Mr. Johnson: ~~ ~~ i ELECTORAL BOARD WILTON B. JOHNSON CHAIRMAN RONKEITH ADKINS VICE CHAIRMAN ELIZABETH STOKES SECRETARY ~. VV ~ ~~ In'11~}' At a meeting of the Roanoke County Electoral Board held on May 8, 1996 the Board voted to recommend to the Board of Supervisors that the voting place for the Green Hill Precinct be moved from the Fort Lewis Fire Station to the Fort Lewis Baptist Church at •215 W. Main Street, Salem. Also to move the North Vinton Precinct from :he `~'intot~ Fire Station to the Vinton Baptist Church at Washington Ave. And Maple Street, Vinton. There is a problem with parking at the fire stations and ti7e tenting is Held out in the bays v~~l:ere there is no heat ar~u tl~e trucks go i11 anc'. cat. It hampers the t=ire Department in their responses to emergencies. t3oii~ of ~?ese churches have adequate space and meet the physical needs of these precincts and are delighted to have us use there facilities. Mr. Mahoney will be presenting an ordinance to the Board on our behalf. Thank you for your attention to this matter. We hope it will serve our citizens better. Please call me at 772-7500 if you have any questions concerning this matter. Sincerely, ~_o~,-.~ ~~ ;. D. Diane St.John Acting General Registrar CC: Paul Mahoney, County Attorney P.O. BOX 20884 • ROANOKE, VIRGINIA 24018-0089 • (540) 772-7500 FAX: (540) 772-21 15 6/04/96 9:19 am Elmer Hodge Mary Allen Dr. Nickens called to say that two appraisers in John Birckhead's area have received professional certification. He thinks that they should be ecognized ~fBoard Meeting. Have John explain take a minute to give overview of what~it takes to be certified and then present them with "At a boy". He said to check with John for the names. Brenda ~~ Printed by Mary Allen / ADMOl 6/05/96 7:51am --------------------------------------- From: Mary Allen / ADMO1 To: Brenda Holton / ADMO1 Subject: Certificates of Recognition --------------------------------------- ===NOTE________________________________ Need to do certificates of recognition to the following employees: 1.Kathy Claytor - Masters Degree in Personnel Management - Lynchburg College - May 1996. 2. The following for completing state residential appraiser licensing exam: Kelly Crouse Michael Xeorteres These will be presented at 6/11 meeting. Page: 1 Printed by Mary Allen / ADM01 6/05/96 9:22am --------------------------------------- From: Mary Allen / ADMO1 To: Myra Sellers / GUPO1 Subject: Sr. Citizens Hall of Fame --------------------------------------- ===NOTE________________________________ Just wanted to make sure I had the time right for the awards on 6/11. It was 4:30 p.m. wasn't it? That would give the Board enough time to do their regular "stuff" before the ceremony begins. Also, is the reception going to be on the fourth floor? If so, I need to know how many tables you'll need because we will also need tables for some work sessions in the large conference room. Call me if you have questions. Page: 1