HomeMy WebLinkAbout6/25/1996 - Regulartia N
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ACTION AGENDA
June 25, 1995
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Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m.
Public hearings are held at 7:00 p.m on the fourth Tuesday of each month.
Deviations from this schedule will be announced.
Individuals with disabilities who require assistance or special arrangement in
order to participate in or attend Board of Supervisors meetings or other
programs and activities sponsored by Roanoke County, please contact the
Clerk to the Board at (103) 772-2005. We request that you provide at least 48-
hours notice so that proper arrangements may be made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call.
ROLL CALL AT 3:00 P.M. WITH HCN ABSENT
2. Invocation: John M. Chambliss, Jr.
Assistant County Administrator
3. Pledge of Allegiance to the United States Flag.
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE
ORDER OF AGENDA ITEMS
CHAIR {1) ADVISED MEETING WOULD BE ADJOURNED TO 7/9/96 AT
i
ROANOKE COUNTY BOARD OF SUPERVISORS
NOON, BRAMBLETON CENTER FOR PURPOSE OF JOINT MEETING
WITH ROANOKE CITY; AND (2) ANNOUNCED RECEIPT OF TWO
AWARDS FROM NATIONAL ASSOCIATION OF COUNTIES
ECH ADDED BRIEFINGS FROM STAFF ON (1) ARCHERY
TOURNAMENT; (2) OLYMPIC FOIL FENCING TEAM; AND (3)
JUDICIAL SALE
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND
AWARDS
1. Resolution of Congratulations to Roanoke Star Under-13
White Soccer Team for winning the State Championship.
CHAIR PRESENTED RESO AND CERTIFICATES OF RECOGNITION
TO TEAM MEMBERS AND COACH PRESENT
R-062.596-1
LBE MOTION TO ADOPT RESO
URC WITH HCN ABSENT
D. BRIEFINGS
1. Receipt of two awards from National Association of Counties
for Community Achievement and Visioning Process.
CHAIR PRESENTED TWO AWARDS TO ECH
2. Report on Treebark ASA Pro Archery Tournament held
June 16, 1996. (Joyce Waugh, Economic Development
Specialist)
JW GAVE REPORT ON SUCCESS OF TOURNAMENT
3. Report on visit of United States Olympic Foil Fencing Team
to Roanoke Valley, June 16 through June 23, 1996. (Peter
Haislip, Parks & Recreation Director)
s
PH GAVE SCHEDULE OF EVENTS
4. Report on Judicial Sale of properties for delinquent real
estate taxes held June 25, 1996. (Alfred C. Anderson,
Treasurer)
MR. ANDERSON GAVE UNOFFICIAL RESULTS OF SALES
BLJ ASKED THAT STAFF LOOK AT PROCESS TO DETERMINE
BETTER METHOD
LBE ASKED THAT WHEN PROPERTIES ARE PROPOSED FOR NEXT
JUDICIAL SALE STAFF PROVIDE MAPS AND DESCRIPTIONS OF
ALL PROPERTIES TO BOARD MEMBERS
4. Demonstration of Roanoke County's Home Page on the
World Wide Web (http://www.co.roanoke.va.us). (Anne
Marie Green, Director of Community Relations)
DEMONSTRATION BY AMG, AND JACK McNEIL, MIS
E. NEW BUSINESS
1. Request for appropriation of funds for water and sewer
capital projects for fiscal year 1996/1997. (Gary Robertson,
Director of Utility)
A-062596-2
LBE MOTION TO APPROVE REQUEST
URC WITH HCN ABSENT
LBE AND FFH REQUESTED THAT FUTURE MAPS DISTINGUISH
BETWEEN NEW AND EXISTING LOCATIONS
2. Request to exchange County owned property with property
owned by Richfield Retirement Community. (Tim Gubala,
Director of Economic Development)
3
A-062596-3
FFH MOTION TO APPROVE EXCHANGE
URC WITH HCN ABSENT
LBE ASKED THAT AGREEMENT ABOUT DRAINAGE, ACCESS, AND
PARKING BE INCLUDED IN ORD.
3. Request from Roanoke Regional Airport Commission to
approve an amendment to their contract to reduce the
number of enplanement surveys. (Diane D. Hyatt, Director
of Finance)
R-062596-4
FM MOTION TO ADOPT RESO
URC WITH HCN ABSENT
4. Request for approval of resolution supporting designation of
the Blue Ridge Parkway as an All American Road. (Elmer
Hodge, County Administrator)
R-062596-5
LBE MOTION TO ADOPT RESO WITH CHANGE IN COPIES TO BE
SENT
URC WITH HCN ABSENT
LBE ASKED THAT STAFF RESEARCH NORTH CAROLINA'S IDEAS OF
FUND RAISING IDEAS; AND ADVISED THAT HCN SENT MEMO OF
SUPPORT FOR THIS ITEM
F. OLD BUSINESS
NONE
G. REQUESTS FOR WORK SESSIONS
4
ECH REQUESTED WORK SESSION ON STATUS OF COMPREHENSIVE
PLAN FOR 7/23/96 MEETING
H. REQUESTS FOR PUBLIC HEARINGS
NONE
I. REQUEST FOR PUBLIC HEARING AND FIRST READING
OF REZONING ORDINANCES -CONSENT AGENDA
NONE
J. FIRST READING OF ORDINANCES
1. Ordinance declaring a parcel of real estate identified as Tax
Map No. 76.01-1-3 located off Grandin Road Extension in
the Windsor Hills Magisterial District to be surplus and
accepting/rejecting an offer for the sale of same. (Paul
Mahoney, County Attorney.
LBE MOTION TO APPROVE FIRST READING AND SET SECOND
READING AND PUBLIC HEARING FOR 7/9/96
URC WITH HCN ABSENT
LBE ASKED FOR MAP AT SECOND READING
2. Ordinance authorizing the acquisition of .270 acre of land at
Crowell's Gap (Windy Gap Properties) for an E911 tower
site. (Paul Mahoney, County Attorney)
FM MOTION TO APPROVE FIRST READING AND SET SECOND
READING FOR 7/9/95
URC WITH HCN ABSENT
BLJ ASKED THAT PROSPECTIVE OWNERS IN PLATTED
SUBDIVISION BE NOTIFIED OF TOWER IN ADVANCE
5
K. SECOND READING OF ORDINANCES
NONE
L. APPOINTMENTS
1. Building Code Board of Adjustments & Appeals
LBE ADVISED THAT HE FELT BOARD SHOULD APPOINT
ALTERNATE
2. Community Policy & Management Team
3. Highway and Transportation Safety Commission
LBE NOMINATED THOMAS ABBOTT, TO SERVE AS_ CITIZEN AT
LARGE FOR FOUR YEAR TERM, EXPIRING 6/30/2000. LBE WILL
PURSUE APPOINTMENT FOR_NEIGHBORHOOD ORGANIZATION.
M. CONSENT AGENDA
R-062596-6
FM MOTION TO ADOPT CONSENT RESO
URC WITH HCN ABSENT
ALL MATTERS LISTED UNDER THE CONSENT AGENDA
ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND
WILL BE ENACTED BY ONE RESOLUTION IN THE FORM
OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED,
THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes -May 14, 1996.
2 Confirmation of Committee appointments to Building Code
6
Board of Adjustments and Appeals.
A-063596-6.a
3. Ratification of appointment to the Community Policy and
Management Team.
A-062596-6.b
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Minnix: (1) Asked that County be represented at House
Appropriations Committee Meeting, 7/9/96, at Va Western Community
College; and (2) Supported LBE's memo of 6/26/96.
Supervisor Harrison: (1) Asked that Arnold Covey give written response
to residents of Sagewood Circle. (2) Asked to see Terry Harrington after
meeting. (3) Urged citizens to respond to Gary Robertson concerning hooking
up to North water transmission line. (4) Expressed Happy 30th Anniversary to
wife.
Supervisors Eddv: (1) Also suggested that staff attend House
Appropriations Committee Meeting and following topics were discussed: (a)
BPOL; (b) study committee restrictions on personal property tax; (c)
restrictions on utility rates and fees; (d) adding money for schools; (e) Explore;
(f) reduction in funding and staff for Sheriff s Office (FM and ECH will attend
meeting in Richmond Friday; (g) Parkway Visitor Center. ECH advised that
the date and time for the House Appropriations Committee meeting had
changed to July 10, 1996, at Hotel Roanoke with welcome at 8:45 a.m., and
Roanoke County and Roanoke City addressing committee at 9:00 a.m. BLJ
asked that staff prepare comments and coordinate with Roanoke City. (2)
Asked about status of letter to John Hubbard about plans for recycling. BLJ
will phone Mr. Hubbard and DDH advised that Authority Meeting is
scheduled for tomorrow. (3) Pleased with memo from FFH about revisiting
the dog and cat ordinance but received no support from other Board members.
(4) Advised that Board received copy of letter from Knight's Booster Club
about use of Cave Spring Junior High School field by Riverdawgs, and asked
for work session with Board and Parks & Recreation Advisory Board .ECH
will meet with all parties concerned. (5) Advised that Wayne Strickland,
SPDC, had written to BLJ suggesting that local government and SPDC comply
with 1996 Regional Competiveness Act, and asked that this topic be added to
agenda for joint meeting with Roanoke City.
Supervisor Johnson: (1) Asked that ECH have a reception for Board to
meet recently hired chief building inspector; human resources director, fire
chief, and MIS director. ECH will plan after MIS Director is hired. (2) ECH
introduced three interns working with County for summer: Tracey Bennett,
Ricky Morse, and Amber Buckowsky. (3) Advised that he has been invited to
attend event for former Mayor Taliaferro and asked for appropriate
recognition to take from Board.
O. CITIZENS' COMMENTS AND COMMUNICATIONS
NONE
P. REPORTS
FM MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEM 1
UW
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Statement of Treasurer's Accountability per Investments
and Portfolio Policy as of May 31, 1996.
Q. WORK SESSION
NONE
R. EXECUTIVE SESSION pursuant to the Code of Virginia Section
s
2.1-344 A (3) to consider the acquisition of real estate for public
purposes; (1) to consider a personnel matter; and (3) to consider
the use of real property for public use.
BLJ MOTION TO GO INTO EXECUTIVE SESSION AT 4:35 P.M.
URC WITH HCN ABSENT
S. CERTIFICATION OF EXECUTIVE SESSION
R-062596-7
BLJ MOTION TO RETURN TO OPEN SESSION, THAT BOARD CAME
OUT OF EXECUTIVE SESSION AT 6:02 P.M. AND ADOPT
CERTIFICATION RESO AT 7:05 P.M.
URC WITH HCN ABSENT
EVENING SESSION
T. NEW BUSINESS
1. Request for approval of resolution supporting the
construction of a shell building in Roanoke County. (Elmer
Hodge, County Administrator)
R-062596-8
BLJ MOTION TO ADOPT RESO AND MOVE AHEAD
URC WITH HCN ABSENT
BLJ ASKED THAT STAFF KEEP BOARD FULLY INFORMED ABOUT
PROGRESS
U. PUBLIC HEARINGS
NONE
V. PUBLIC HEARING AND SECOND READING OF
ORDINANCES
9
1. Ordinance amending and reenacting Sections 10-1 through
10-6, Sections 10-8 through 10-11, and Sections 10-15, 10-
15,10-16,10-18, and 10-19, Article I; Sections 10-30 through
10-36, Article II; and Sections 10-53 and 10-56, Article III;
and to repeal Section 10-51, Article III; of Chapter 10,
Licenses of the Roanoke County Code enabling legislation, to
impose a license fee, and to provide for tax limitations and
rate increases relating to the Roanoke County Business,
Professional, and Occupational License tax. (Brent
Robertson, Budget Manager)
FOUR CITIZENS SPOKE
0-062596-9
LBE MOTION TO ADOPT ORD
URC WITH HCN ABSENT
2. Ordinance to rezone 5 acres from R-3 to C-1 with conditions
to allow commercial uses, located at the terminus of
Burlington Drive adjacent to Friendship Manor, Hollins
Magisterial District, upon the petition of Industrial
Development Authority. (Trent Development).
CONTINUED FROM MAY 28, 1996 (Terry Harrington,
Director of Planning & Zoning)
PMM ADVISED THAT PETITIONER WAS REQUESTING
CONTINUANCE UNTIL 7/23/96. CONSENSUS OF BOARD TO GRANT
CONTINUANCE.
3. Ordinance authorizing a Special Use Permit to expand an
existing electric substation, located at 8920 Willett Lane,
Windsor Hills Magisterial District, upon the petition of
American Electric Power. (Terry Harrington, Director of
Planning & Zoning)
0-062596-10
10
LBE MOTION TO ADOPT ORD
URC WITH HCN ABSENT
4. Ordinance authorizing the relocation of the polling place for
the Green Hill Precinct from Fort Lewis Fire Station to Fort
Lewis Baptist Church and the North Vinton polling place
from the Vinton Fire Station to the Vinton Baptist Church.
(Paul Mahoney, County Attorney)
0-062596-11
BLJ MOTION TO ADOPT ORD
URC WITH HCN ABSENT
5. Ordinance appropriating the funds for the 1996/97 fiscal
year budget for Roanoke County. (Brent Robertson, Budget
Manager)
ONE CITIZEN SPOKE
0-062596-12
BLJ MOTION TO ADOPT ORD
URC WITH HCN ABSENT
6. Ordinance to increase the salaries of the members of the
Board of Supervisors of Roanoke County pursuant to
Section 3.07 of the Roanoke County Charter and Section
14.1-46.01:1 of the Code of Virginia. (Diane Hyatt, Finance
Director)
ONE CITIZEN SPOKE
0-062596-13
FM MOTION TO ADOPT ORD
URC WITH HCN ABSENT
CHAIRMAN ANNOUNCED FOLLOWING CONTINUANCE AND
POSTPONEMENT
ii
THE FOLLOWING PUBLIC HEARING HAS BEEN
CONTINUED BY THE PLANNING COMMISSION:
Ordinance to rezone 0.82 acre from R-3 to C-1 to construct
professional offices, located at 3422 Ogden Road, Cave
Spring Magisterial District, upon the petition of Barry L.
Marsh.
THE FOLLOWING PUBLIC HEARING HAS BEEN
POSTPONED UNTIL JULY 23, 1996:
Ordinance vacating a portion of the subdivision plat for
Hunting Hills, Section 3, of record in Plat book 6, Page 63, to
remove the "well lot" restriction placed on Tax Map No.
88.13-3-28.
W. CITIZEN COMMENTS AND COMMUNICATIONS
1. Michael Stovall, NWS Development, to comment on
performance bonding policy of Roanoke County.
CONSENSUS OF BOARD TO AFFIRM COUNTY ATTORNEY'S
OPINION THAT POLICY NOT BE CHANGED. PMM TO GIVE MR.
STOVALL COPY OF COMMENTS.
2. Don Terp, 5140 Appletree Drive, commented about debt
service of School Board; and problems when speaking
before the Board.
3. Lela Spitz, 1971 Oak Drive, Extension, Salem, commented
on zero based budgets and fund based budgets, excessive
spending and taxes, and asked for annual report in
layman's terms.
FFH ASKED MRS., SPITZ TO PUT HER REQUEST IN WRITING TO
HIM.
4 James Garris, P. O. Box 294, Boones Mill, VA„ commented
on State and Federal mandates. and advised that citizens are
is
challenging the Board to cut spending and watch where
money is allocated.
X. ADJOURNMENT
BLJ ADJOURNED AT 8:30 P.M. TO JULY 9, 1996, AT 12 NOON, AT THE
BRAMBLETON CENTER, FOR PURPOSE OF JOINT MEETING WITH
CITY OF ROANOKE
13
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ROANOKE COUNTY BOARD OF SUPERVISORS
AGENDA
June 25, 1995
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Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m.
Public hearings are held at 7:00 p.m on the fourth Tuesday of each month.
Deviations from this schedule will be announced.
Individuals with disabilities who require assistance or special arrangement in
order to participate in or attend Board of Supervisors meetings or other
programs and activities sponsored by Roanoke County, please contact the
Clerk to the Board at (703) 772-2005. We request that you provide at least 48-
hours notice so that proper arrangements maybe made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call.
2. Invocation: John M. Chambliss, Jr.
Assistant County Administrator
3. Pledge of Allegiance to the United States Flag.
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE
ORDER OF AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND
AWARDS
1. Resolution of Congratulations to Roanoke Star Under-13
White Soccer Team for winning the State Championship.
D. BRIEFINGS
1. Demonstration of Roanoke County's Home Page on the
World Wide Web (http://www.co.roanoke.va.us). (Anne
Marie Green, Director of Community Relations)
E. NEW BUSINESS
1. Request for appropriation of funds for 1996-97 Utility
Capital Improvements Program. (Gary Robertson, Director
of Utility)
2. Request to exchange County owned property with property
owned by Richfield Retirement Community. (Tim Gubala,
Director of Economic Development)
3. Request from Roanoke Regional Airport Commission to
approve an amendment to their contract to reduce the
number of enplanement surveys. (Diane D. Hyatt, Director
of Finance)
4. Request for approval of resolution supporting designation of
the Blue Ridge Parkway as an All American Road. (Elmer
Hodge, County Administrator)
F. OLD BUSINESS
G. REQUESTS FOR WORK SESSIONS
H. REQUESTS FOR PUBLIC HEARINGS
I. REQUEST FOR PUBLIC HEARING AND FIRST READING
OF REZONING ORDINANCES -CONSENT AGENDA
2
J. FIRST READING OF ORDINANCES
1. Ordinance declaring a parcel of real estate identified as Tax
Map No. 76.01-1-3 located off Grandin Road Extension in
the Windsor Hills Magisterial District to be surplus and
accepting/rejecting an offer for the sale of same. (Paul
Mahoney, County Attorney.
2. Ordinance authorizing the acquisition of .270 acre of land at
Crowell's Gap (Windy Gap Properties) for an E911 tower
site. (Paul Mahoney, County Attorney)
K. SECOND READING OF ORDINANCES
L. APPOINTMENTS
1. Building Code Board of Adjustments & Appeals
2. Community Policy & Management Team
3. Highway and Transportation Safety Commission
M. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA
ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND
WILL BE ENACTED BY ONE RESOLUTION IN THE FORM
OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED,
THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes -May 14, 1996.
3
2 Confirmation of Committee appointments to Building Code
Board of Adjustments and Appeals.
3. Ratification of appointment to the Community Policy and
Management Team.
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
O. CITIZENS' COMMENTS AND COMMUNICATIONS
P. REPORTS
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Statement of Treasurer's Accountability per Investments
and Portfolio Policy as of May 31, 1996.
Q. WORK SESSION
R. EXECUTIVE SESSION pursuant to the Code of Virginia Section
2.1-344 A (3) to consider the acquisition of real estate for public
purposes; (1) to consider a personnel matter; and (3) to consider
the use of real property for public use.
S. CERTIFICATION OF EXECUTIVE SESSION
EVENING SESSION
4
T.
U.
V.
NEW BUSINESS
1. Request for approval of resolution supporting the
construction of a shell building in Roanoke County. (Elmer
Hodge, County Administrator)
PUBLIC HEARINGS
PUBLIC HEARING AND SECOND READING OF
ORDINANCES
1. Ordinance amending and reenacting Sections 10-1 through
10-6, Sections 10-8 through 10-11, and Sections 10-15, 10-
15,10-16,10-18, and 10-19, Article I; Sections 10-30 through
10-36, Article II; and Sections 10-53 and 10-56, Article III;
and to repeal Section 10-51, Article III; of Chapter 10,
Licenses of the Roanoke County Code enabling legislation, to
impose a license fee, and to provide for tax limitations and
rate increases relating to the Roanoke County Business,
Professional, and Occupational License tax. (Brent
Robertson, Budget Manager)
2. Ordinance to rezone 5 acres from R-3 to C-1 with conditions
to allow commercial uses, located at the terminus of
Burlington Drive adjacent to Friendship Manor, Hollins
Magisterial District, upon the petition of Industrial
Development Authority. (Trent Development).
CONTINUED FROM MAY 28, 1996 (Terry Harrington,
Director of Planning & Zoning)
3. Ordinance authorizing a Special Use Permit to expand an
existing electric substation, located at 8920 Willett Lane,
Windsor Hills Magisterial District, upon the petition of
American Electric Power. (Terry Harrington, Director of
5
Planning & Zoning)
4. Ordinance authorizing the relocation of the polling place for
the Green Hill Precinct from Fort Lewis Fire Station to Fort
Lewis Baptist Church and the North Vinton polling place
from the Vinton Fire Station to the Vinton Baptist Church.
(Paul Mahoney, County Attorney)
5. Ordinance appropriating the funds for the 1996/97 fiscal
year budget for Roanoke County. (Brent Robertson, Budget
Manager)
6. Ordinance to increase the salaries of the members of the
Board of Supervisors of Roanoke County pursuant to
Section 3.07 of the Roanoke County Charter and Section
14.1-46.01:1 of the Code of Virginia. (Diane Hyatt, Finance
Director)
THE FOLLOWING PUBLIC HEARING HAS BEEN
CONTINUED BY THE PLANNING COMMISSION:
Ordinance to rezone 0.82 acre from R-3 to C-1 to construct
professional offices, located at 3422 Ogden Road, Cave
Spring Magisterial District, upon the petition of Barry L.
Marsh.
THE FOLLOWING PUBLIC HEARING HAS BEEN
POSTPONED UNTIL JULY 23, 1996:
Ordinance vacating a portion of the subdivision plat for
Hunting Hills, Section 3, of record in Plat book 6, Page 63, to
remove the "well lot" restriction placed on Tax Map No.
88.13-3-28.
W. CITIZEN COMMENTS AND COMMUNICATIONS
1. Michael Stovall, NWS Developers, to comment on
performance bonding policy of Roanoke County.
X. ADJOURNMENT
6
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i
AT A MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY
VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 25, 1996
RESOLUTION 062596-1 OF CONGRATULATIONS TO ROANORE STAR UNDER-
13 WHITE SOCCER TEAM FOR WINNING THE STATE CHAMPIONSHIP
WHEREAS, youth soccer is an important activity to the young
people of the Roanoke Valley, and many Roanoke County youngsters
participate in the Roanoke Star soccer teams; and
WHEREAS, the Roanoke Star Under-13 White Soccer Team recently
competed in the Virginia State Cup Competition, and for the second
consecutive year made it to the Final Four, this year winning the
Under-13 State Championship; and
WHEREAS, this is the first travel team in southwest Virginia,
and in the ten year history of the Roanoke Valley Youth Soccer
Club, to ever reach this level of competition in youth soccer; and
WHEREAS, the Roanoke Star Under-13 White Soccer Team will be
competing in the Region I Competition with 14 other State Champions
in the 1996 Snicker's Region I Regional Championship in Niagara
Falls, New York from June 28 to July 2, representing the Roanoke
Valley and the State of Virginia.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, does hereby offer its congratulations
to the ROANORE STAR UNDER-13 WHITE SOCCER TEAM for its state
championship victory; and
FURTHER, BE IT RESOLVED, that the Board of Supervisors extends
its best wishes for victory at the Region I Competition in Niagara
Falls.
On motion of Supervisor Eddy to adopt the resolution, and
1
carried by the following vote:
AYES: Supervisors Eddy, Minnix, Harrison, Johnson
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
~-
Brenda J. olton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Congratulations File
2
ACTION #
ITEM NUMBER --~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 25, 1996
SUBJECT: Demonstration of Roanoke County's Home Page on the World Wide Web
(http://www.co. roanoke.va.us)
COUNTY ADMINISTRATOR'S COMMENTS:
In addition to the information made available to local citizens and throughout the world,
there are also intangible benefits to the County. Our staff has the opportunity to broadcast
their accomplishments world wide. In doing this, we give careful and thorough review, to
make sure that what we transmit is top quality and informative.
SUMMARY OF INFORMATION:
Roanoke County now has a Home Page on the World Wide Web. A Home Page is an
address on the Web that is accessible to anyone with access to the Internet. Currently,
information is available concerning County functions, upcoming events, press releases and job
openings. This time has been set aside for a demonstration of this new communication tool.
The Home Page was developed using a team of County employees to determine format and
content. The Department of Management Information Systems designed the Page, using low cost
software, and is jointly responsible with the Director of Community Relations for maintaining it
as a current source of information. Future plans for the site include the ability to receive input
from citizens, maps, and documents such as the budget, which are expensive to reproduce, but
virtually free on the Internet. The County's main goal in using the Web is to keep citizens
informed, to provide current information and as an economic development tool. Companies and
individuals planning moves to the Valley will be able to find information for new citizens,
statistics about the County and the Valley, and important phone numbers, before actually moving
to the area. The address for the page is http://www.co.roanoke.va.us. It can also be found by
entering "Roanoke" or "Roanoke County" into one of the search engines, such as Yahoo and
Lycos.
The County library system also has a home page which provides information on the
resources available through the system, children's story times, obtaining a library card, and
Internet resources for research. The Library Home Page can be accessed from the County's
page, or through its address at http://www.co.roanoke.va.us/rclibhp.htm. The County Police
Department and some of our schools also have home pages that are very impressive.
Anne Marie Green, APR Elmer C. Hodge
Director, Community Relations County Administrator
ACTION NO.
A-062596-2
w ITEM NUMBER `~ t
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 25, 1996
AGENDA ITEM: Request to Appropriate Funds for 1996-97 Utility Capital Improvements Program
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval. This report appropriates funds for the water and sewer capital projects. We
are still working through the policies and procedures for the Petition for Public Works program that
was discussed in work session at the June 77 meeting . This will be brought to the Board for
adoption in the near future.
BACKGROUND INFORMATION: On June 13, 1995 the Board of Supervisors approved the Roanoke
County Utility Department's Capital Improvement Program through the year 2001. This is a planning
document and does not include the appropriation of funds. On July 25, 1995 the Board of Supervisors
appropriated the necessary funds for 1994-95 projects and 1995-96 projects.
SUMMARY OF INFORMATION: In order to begin work on the 1996-97 capital projects of the Utility
Fund, staff is requesting the appropriation of funds for the following projects:
Water -The Water Repair and Replacement Fund was established to fund major capital
improvements and repairs to the existing water system. An annual appropriation of $350,000
is deposited into this fund in conformance with the 1991 Water Revenue Bond trust indenture.
It is requested that the following projects be appropriated from these funds. These items are
described in detail in the Utility Capital Improvements Program. Excerpts from the CIP related
to these projects are attached.
Pro'
Exit 146 North County $75,000
Labellevue Reservoir $100,000
VDOT Road $50,000
Castle Hill $112,000
Tanglewood/Buck Mountain Pump Station $70,000
• Castle Rock (Upper) $150,000
$557,000
m:\finance\common\board\6-25-96.wpd June 19, 1996
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A-062596-3
Item No. ~"~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VIRGINIA, ON TUESDAY,
MEETING DATE: June 25, 1996
AGENDA ITEM: Request to exchange County owned property with
property owned by Richfield Retirement Community
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval of the exchange of county property for Richpeld property, because it gives us
an attractive site with 11/460 frontage.
BACKGROUND•
Richfield Retirement Community has approached Roanoke County to
acquire several parcels of County owned property totaling 5.374
acres on Daugherty Road so that they can construct an Alzheimer's
Center. County property is needed for access, parking, stormwater
management and future expansion needs for the proposed Alzheimer's
Center. Richfield staff has suggested that the Board of
Supervisors consider exchanging the two County parcels for three
lots totalling 3 acres located at the intersection of West Main
Street and Garman Road. Assessed values for the two County parcels
(Tax Map Parcels 55.09-1-20.2 and 55.13-1-2 part) are $113,200.
The property owned by Richfield Retirement Community (Tax Map
Parcels 55.03-1-18,19 20) are valued at $100,000.
SUMMARY OF INFORMATION:
Richfield would like to start construction of their $4 million
Alzheimer's Center in the fall of 1996. There is an opportunity to
consider and plan for the joint use of access, parking and
stormwater management that would benefit both the Alzheimer's
Center and any future expansion of the adjacent Glenvar Library.
An exchange of properties will require two readings for the
approval of an ordinance. Both County properties being considered
for exchange would have to be rezoned and a special use permit
obtained in order for Richfield to obtain a building permit.
Richfield is also considering the use of Industrial Revenue Bonds
to finance their project.
~'~
The Richfield property being offered for exchange could be marketed
and used for economic development purposes and road right of way
for the improvement of Route 11/460.
ALTERNATIVES AND FISCAL IMPACT:
1. Authorize the exchange of the two County parcels for the three
parcels owned by Richfield and direct the County Attorney to
prepare a public notice and ordinance for first reading at the July
9, 1996 Board meeting. An agreement for Richfield and the County
for planning and joint use of access, parking and stormwater
management for the Alzheimer's Center and the Glenvar Library
should be drafted for future Board consideration and approval.
2. Decline the property exchange and offer the two County owned
parcels for sale at a price not less than the assessed value.
3. Do not exchange or sell County property at this time.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors select Alternative
1 because it will allow Richfield to proceed with their plans and
give the County an opportunity to plan for future improvements and
uses of the Glenvar Library. The three acre parcel offered in
exchange by Richfield is considered to be a more desirable and
useable tract for economic development purposes than the 3.21 acre
industrial tract owned by the County.
Respectfully submitted:
vt,~ ~ C-'t!~ ~S~/t~ ~ G
~~ ~~ 1
Timothy W. Gu ala, Director
Department of Economic Development
Approved:
~,~
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Fenton F. Harrison No Yes Absent
Denied ( ) tQ agprove Eddy ~_
Received ( ) Harrison ~_
Referred ( ) Johnson ,~
To ( ) Minnix x
Nickens _~
cc: File
Timothy W. Gubala, Director, Economic Development
Paul M. Mahoney, County Attorney
Attachment
_ ~~
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/~ ~^~ DR wO RES LEW! PAS ATE LQ MMF r~~• AS Location of 3 acres owned
Location of 5.374 acres ~F PgLlcE ~ .• '! by Richfield
owned by Roanoke County, ; G~ i~..__, oG~,~~ ~pR~, NoRF
°' v y~~ 4 ER o~~~ • ~~' ~~os6
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ATTACHMENT A
~--- .
<_.__
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY
ADMINISTRATION CENTER ON
TUESDAY, JUNE 25, 1996
RESOLIITION 062596-4 AIITHORIZING AN AMENDMENT TO THE JANUARY 28,
1987 CONTRACT BETWEEN THE CITY OF ROANORE, THE COUNTY OF ROANORE,
AND THE ROANORB REGIONAL AIRPORT COMMISSION TO REDUCE THE NUMBER
OF ENPLANEMENT SURVEYS REQUIRED TO BE UNDERTAKEN BY THE AIRPORT
COMMISSION, UPON CERTAIN TERMS AND CONDITIONS.
BE IT RESOLVED by the County of Roanoke that the County
Administrator and the Clerk of the Board are hereby authorized to
execute and attest respectively, in form approved by the County
Attorney, an amendment to the January 28, 1987, contract between
the City of Roanoke, the County of Roanoke, and the Roanoke
Regional Airport Commission to reduce the number of enplanement
surveys required to be undertaken to two per year unless the
participating political subdivisions have approved a year end
operating deficit and/or any proposed capital expenditure costs
or expenses associated with any capital expenditure which will be
allocated to the participating political subdivisions.
On motion of Supervisor Minnix to adopt the resolution,
and carried by the following vote:
AYES: Supervisors Eddy, Minnix, Harrison, Johnson
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
~~y2~~. ~~~Q~
Brenda J. Holton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Diane D. Hyatt, Director, Finance
Jacqueline L. Shuck, Executive Dirctor, RRAC
Bob L. Johnson, Chairman, RRAC
Mary F. Parker, Clerk, Roanoke City Council
ACTION NO. ~^
ITEM NUMBER G ` 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 25, 1996
AGENDA ITEM: Approval of an Amendment to the Roanoke Regional Airport Commission
Contract to Reduce the Number of Enplanement Surveys
('OUNTY ADMINISTRATOR'S COMMENTS: ~~~
BACKGROUND: The agreement between the City of Roanoke, the County of Roanoke, and the
. Roanoke Regional Airport Commission includes the provision that the Commission will conduct six
enplanement surveys a year, in connection with the annual service fee that the County was paying to
the Commission. Since the County will be making its final payment in July 1996, these surveys become
less critical.
SUMMARY OF INFORMATION: The Roanoke Regional Airport Commission has requested that their
contract be amended to reduce the number of annual enplanement surveys from six to two in order to
reduce the cost and investment of time by the Commission staff. However, in any fiscal year when a
budget with a projected operating deficit has been approved by the City and County, or a capital
expenditure requiring financial participation by the City and County has been approved, then six surveys
should once again be conducted. The purpose of these surveys is for the allocation of deficit or capital
expenditures.
Attached is a copy of the request from the Roanoke Regional Airport Commission and the resolution
that was adopted by the Commission on March 20, 1996.
STAFF RECOMMENDATION: Staff recommends adopting the attached resolution to authorize the
reduction of annual enplanement surveys from six to two except in cases of an anticipated operating
deficit or proposed capital expenditures.
m:\finance\common\board\6-25-96a.wpd June 19, 1996
• Bob L. Johnson, Chairman
Kit B. Kiser, Vice Chairman
Claude N. Smith
James M. Turner, Jr.
Arthur M. Whittaker, Sr.
Jacqueline L. Shuck, Executive Director
June 10, 1996
Ms. Diane D. Hyatt
Director of Finance
County of Roanoke
P.O. Box 29800
Roanoke, VA 24018
Dear Ms. Hyatt:
5202 Aviation Drive
Roanoke, Virginia 2401 2-1 1 48
(540) 362-1999 ~_~
FAX (540) 563-4838
In July, 1996 the County will make the final payment of the annual service fee to the
Airport Commission. The agreement between the City, the County, and the Commission
requires six passenger surveys to be conducted each fiscal year in order to identify the number
of County passengers. This now becomes much less critical and would only be an issue in the
event of an operating deficit or when the City and County were asked to participate financially
in a capital expenditure. The percentage of County passengers would then be used to help
establish the County's pro-rata share of the deficit or expenditure.
In order to reduce unnecessary costs to the Commission and the lengthy investment of
time by Commission staff, it would be preferable to perform only two such surveys on an annual
basis. This would still provide a sound basis for calculating the number of County passengers
using the facility. However, in any fiscal year when a budget with a projected operating deficit
11KS been ay^prvVed by file ~it~ a:,d Co'w t j% va a ~a"Yl`u"jl expGT'iditur-; regiliijn~, jiita'll,la'L
participation by the City and County has been approved, then six surveys should once again be
conducted in order to more definitely establish the number of County passengers and the basis
for the County's financial participation.
At its meeting on March 20, 1996, the Commission adopted Resolution No. 03-032096
authorizing an amendment to the contract between the City, the County, and the Commission
to reduce the number of required passenger surveys, subject to approval by Roanoke City
Council and the Roanoke County Board of Supervisors. Enclosed is a draft resolution for
approval by the City and the County of the amended version of Section 15 (b) of the Agreement,
which is contained in Attachment "1" hereto. Please present the resolution to your board for
approval at the earliest possible date.
Ms. Diane D. Hyatt
June 10, 1996
Page Two
Thank you for your assistance in this matter and please let me know if you should need
any additional information. I will also be available to attend the board meetings if you would
like. Just let me know when the resolutions will be presented.
Very truly yours,
Dan Neel
Director of Finance
and Administration
DN:csp
Attachments
cc: Jacqueline L. Shuck, Executive Director, RRAC
Mark Allan Williams, General Counsel, RRAC
W. Robert Herbert, Roanoke City Manager
Elmer C. Hodge, Roanoke County Administrator
~~
~3
~spo6io96.n(r~m)
mi\county.ltr
G-~
RESOLUTION OF THE ROANOKE REGIONAL AIRPORT COMMISSION
Adopted this 20th day of March, 1996
No. 03-032096
A RESOLUTION authorizing an Amendment to January 28, 1987 contract between the
City, the County, and the Commission to reduce the number of required enplanement surveys,
upon certain terms and conditions.
BE IT RESOLVED by the Roanoke Regional Airport Commission that, subject to approval
of such amendment by the Council of the City of Roanoke and the Roanoke County Board of
Supervisors, the Executive Director and Secretary shall be authorized to execute and attest, in
form approved by General Counsel, an amendment to the contract between the City, the County,
and the Commission to reduce the number of enplanement surveys to two per year unless the
participating political subdivisions have approved a year end operating deficit and\or any proposed
capital expenditure costs or expenses associated with any capital expenditure which will be
allocated to the participating political subdivisions, all as more particularly set forth in the report
to this Commission by the Executive Director dated March 20, 1996.
ATTEST:
C(,~
Secretary
~~~~
AYES: Kiser, Turner, Whittaker, Johnson
NAYS: None
ABSENT: Smith
!- c`
L
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, June 25, 1996
RESOLUTION 062596-5 SUPPORTING THE DESIGNATION OF THE
BLUE RIDGE PARKWAY A3 AN ALL AMERICAN ROAD
WHEREAS, the designation of the Blue Ridge Parkway as an All
American Road by the Federal Highway Administration would enhance
the importance of this scenic highway, both nationally and
internationally, and
WHEREAS, with over 20 million travelers annually, the Blue
Ridge Parkway represents a cultural and tourism attraction for the
Roanoke Valley and
WHEREAS, the Parkway has been in existence for 60 years and
over this period of time its significance as a national resource
has grown, and ~.
WHEREAS, the County of Roanoke, in recognition of, the
importance of the parkway to our community, has been deeply
involved over the past several years in protecting the viewshed of
the Blue Ridge Parkway for future generations.
NOW, THEREFORE BE IT RESOLVED, by the Roanoke County Board of
Supervisors as follows:
1. That the Board of Supervisors supports the Blue Ridge
Parkway's nomination to the Federal Highway Administration as an
All American Road;
2, That the Board of Supervisors encourages the Virginia "
Department of Transportation and the other localities adjacent to
the Blue Ridge Parkway to endorse the Blue Ridge Parkway's
nomination; and
1
3. That the Clerk to the Board is directed to forward copies
of this resolution to the All American Road Selection Committee,
all localities bordering the Blue Ridge Parkway, the Virginia
Department of Transportation, City of Roanoke, City of Salem, Town
of Vinton, County of Botetourt, and the Fifth Planning District
Commission.
On motion of Supervisor Eddy to adopt the resolution and send
additional copies as indicated and carried by the following vote:
AYES: Supervisors Eddy, Minnix, Harrison, Johnson
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
Brenda J. olton, Deputy Clerk -~
Roanoke County Board of Supervisors
cc: File .
All American Road Selection Committee
Care of Gary Johnson, Chief Planner, Blue Ridge Parkway
All Localities Bordering the Blue Ridge Parkway
The Honorable Robert E. Martinez, Secretary of Transportation
Lorinda G.Lionberger, Commonwealth Transportation Board
Fred Altizer, District Engineer, VDOT
W. Robert Herbert, Roanoke City Manager
Randy Smith, Salem City Manager
Clay Goodman, Vinton Town Manager
Gerald Burgess, Botetourt County Administrator
Wayne G. Strickland, Executive Director, FPDC
2
O~ EiOANp~.~
~ '~
z ;, c~
°v :. a~
rasa
COUNTY ADMINISTRATOR
ELMER C. HODGE
(540) 772-2004
C~~~xx~#~ ~# ~~~x~~~t~
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
FAX (540) 772-2193
July 2, 1996
ALL AMERICAN ROAD SELECTION COMMITTEE
BOARD OF SUPERVISORS
BOB L. JOHNSON, CHAIRMAN
HOLLINS MAGISTERIAL DISTRICT
HARRY C. NICKENS, VICE-CHAIRMAN
VINTON MAGISTERIAL DISTRICT
LEE B. EDDY
WINDSOR HILLS MAGISTERIAL DISTRICT
FENTON F. 'SPIKE" HARRISON, JR.
CATAWBA MAGISTERIAL DISTRICT
H. ODELL "FUZZY" MINNIX
CAVE SPRING MAGISTERIAL DISTRICT
(540) 772-2005
Roanoke County is very pleased to endorse and support the National Park
Service's nomination of the Blue Ridge Parkway as the first All American Road within
the Federal Highway Administration's All American Road Program.
The Blue Ridge Parkway is one of the most important scenic byways in the
country, and this designation will enhance its importance to the Roanoke Valley as a
cultural and tourism attraction as well as a national resource.
Roanoke County has been involved over the past several years in protecting the
viewshed of the Blue Ridge Parkway for future generations, and has developed a
process to protect the right of the owners and developers as well as retain the beauty
of the Parkway. For our scenic protection of the Blue Ridge Parkway, the National
Association of Counties awarded Roanoke County one of their 1996 Achievement
Awards.
At our Board meeting on June 25, 1996, the attached resolution of support was
unanimously adopted. I am sending copies of this resolution to all, of the other
localities bordering the Blue Ridge Parkway with the request that they support this
nomination by sending letters of recommendation to the All American Road Selection
Committee in care of Gary Johnson by July 15, 1996.
Bob L. Johr~n, Chairman
Roanoke County Board of Supervisors
Attachments
cc: Elmer Hodge, County Administrator
Members, Board of Supervisors
® Recycled Paper
Sincerely,
ADDRESS FOR
ALL AMERICAN ROAD SELECTION COMMITTEE
C/O GARY JOHNSON
CHIEF OF RESOURCES PLANN.Il~tG & PROFESSIONAL SERVICES
BLUE RIDGE PARKWAY
400 BB&T BUILDING
ONE PARK SQUARE
ASHEVILLE, NORTH CAROLINA 28801
copies to:
All Localities Bordering the Blue Ridge Parkway
The Honorable Robert E. Martinez, Secretary of Transportation
Lorinda G.Lionberger, Commonwealth Transportation Board
Fred Altizer, District Engineer, VDOT
W. Robert Herbert, Roanoke City Manager
Randy Smith, Salem City Manager
Clay Goodman, Vinton Town Manager
Gerald Burgess, Botetourt County Administrator
Wayne G. Strickland, Executive Director, FPDC
List of Counties that border the Blue Ridge Parkway
& Administrators
Albermarle County Executive
Robert W. Tucker
401 McIntire Road
Charlottesville, VA 22902
804-296-5841
Towns of Scottsville
P.O. Box 395
134 Valley Street
Scottsville, VA 24590
A. Raymon Thacker -Mayor
286-4734
Augusta County Administrator
Patrick J. Coffield
P.O. Box 590
Verona, VA 24482
540-245-5610
Towns of Craigsville
P.O. Box 237
Craigsville, VA 24430
Herbert A. Campbell -Mayor
Botetourt County Administrator
Gerald A. Burgess
1 West Main Street Box 1
Fincastle, VA 24090
540-473-8223
Towns of: Buchanan
P.O. Box 205
882 Main Street
Buchanan, VA 24066
Rex Kelly -Mayor 254-1763
997-5814
Town of Fincastle
P.O. Box 250
# 25 Bank Square
Fincastle, VA 24090
William P. Simmons -Mayor 473-2077
Town of Troutville
P.O. Box 276
Troutville, VA 24175
Jewell H. Tyndall -Mayor 992-2226
Amherst County Administrator
Stewart E. Shaner
P.O.Box 390
Amherst, VA 24521
804-946-9400
Towns of Amherst
P.O. Box 280
403 South Main Street
Amherst, VA 24521
(804) - 946-7885
Jack Hobbs 946-7885
Bedford County Administrator
Gary L. Cutlip
P.O. Box 510
540-586-7601
Buckingham County Administrator
Rebecca S. Carter
P.O. Box 252
Buckingham, VA 23921
804-969-4242
Towns of : Dillwyn
P.O. Box 249
MainStreet
Dillwyn, VA 23936
Samuel L. Ranson -Mayor
983-2076
Carroll County Administrator
William E. Mitchell, Jr.
405 - 1 North Main Street
Hillsville, VA 24343
540-728-3331
Towns of : Hillsville
P.O. Box 545
410 North Main Street
Hillsville, VA 24343
Larry South 728-2128
Franklin County Administrator
Macon C. Sammons, Jr
108 East Court Street
Rocky Mount, VA 24151
540-483-3030
Towns of: Boones Mill
P.O. Box 66
Boones Mill, VA 24065
Steve Palmer-Mayor 334-2507
Town of Rocky Mount
P.O. Box 239
220 Donald Avenue
Rocky Mount, VA 24151
Mark H. Henne 483-7660
Henry County Administrator
Robert P. Lawler, Jr.
P.O.Box 7
Collinsville, VA 24078
540-634-4601
Towns of : Ridgeway
P.O. Box 525
Main Street
Ridgeway, VA 24148
Edward M. Page, Sr
Mayor 956-2049
Montgomery County Administrator
Betty S. Thomas
P.O. Box 806
1 East Main Street
Christiansburg, VA 24073
540-382-6954
Towns of: Blacksburg
P.O. Box 90003
300 South Main Street
Floyd County Administrator n
P.O. Box 218
Floyd, VA 24091
540-745-9300
Towns of : Floyd
138 Wilson Street
Floyd, VA 24091
Richard E. Lewis, Jr.
651-8488
Greene County Administrator
Julius L. Moms
P.O. Box 358
Standardsville, VA 22973
804-985-5201
Towns of: Stanardsville
P.O. Box 152
Standardsville, VA Z 2 ~ 7 3
Jerry Bonner -Mayor
985-8494
Madison County Administrator
Stephen L. Utz
P.O. Box 705
Madison, VA 22727
540-948-6102
Towns of: Madison
P.O. Box 985
108 Schoolhouse Road
Suite 102
Madison, VA 22727
Helen L. DeBord 948-3202
Nelson County Administrator
Buddy Moore
P.O. Box 336
Lovingston, VA 22949
804-263-4873
Townsof
2
Blacksburg, VA 24062-9003
(540) - 961-1100
Ronald A. Secrist 961-1130
Town of Christiansburg
P.O. Box 599
100 East Main Street
Christiansburg> VA 24073
John E. Lemley 382-6128
Patrick County Administrator
David R. Hoback
P.O. Box 466
Stuart, VA 24171
540-694-6094
Town of: Stuart
P.O. Box 422
Blue Ridge Street
Stuart, VA 24171
Terry Tilley 694-3811
Rockbridge County Administrator Rockingham County
Administrator
D.G. Austin William G. O'Brien
County Administration Building P.O. Box 1252
150 SouthMairi Street - ~~Xi N67o~i, ~~ 2`~' Harrisonburg, VA 22801
Towns of ; Glasgow
P.O. Box 326 540-564-3000
McCulloch Street and Blue Towns of
Ridge Road Bridgewater
Glasgow, VA 24555 P.O. Box 72
William S. Knick 258-2246 112 North Main Street
Bridgewater, VA 22812
Town of Goshen Bob F. Holton 828-3390
P.O. Box 8
Main Street Alt, Route 39 Town of Broadway
Goshen, VA 24439 P.O. Box 156
William E. Edwards 997-5938 116 Broadway Avenue
Broadway, VA 22815
Charles H. Lohr 896-5152
Town of Dayton
P.O. Box 215
205 Main Street
Dayton, VA 22821-0215
Rick L. Chandler 879-9538
Town of Ellcton
173 West Spotswood Ave.
3
Elkton, VA 22827
Ted Costin 298-0597
Town of Grottoes
P.O. Box 146
103 Sixth Street
Grottoes, VA 24441
Carter Miller 886-5951
Town of Mount Crawford
P.O. Box 187
Mount Crawford, VA
22841
Roscoe Bishop -Mayor
434-2802
Town of Tim~berville
P.O. Box 102
392 South Main St.
Timberville, VA
22853
Wesley S. Henkle
896-7058
4
s~
ACTION NO.
ITEM NUMBER ~'` 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 25, 1996
AGENDA ITEM: Resolution supporting the designation of the Blue
Ridge Parkway as an All American Road
COUNTY ADMINISTRATOR'S COMMENTS'
BACRGROUND•
The Fifth Planning District has written to the Roanoke Valley
governments requesting support for the nomination of the Blue Ridge
Parkway as an All American Road. A memo was sent to the Board of
Supervisors on June 17 regarding this issue, and several
supervisors requested that it be brought to the Board for approval.
SUMMARY OF INFORMATION:
In January of 1996, the National Park Service staff prepared an
application to nominate the Parkway as an All American Road within
the Federal Highway Administration's All American Road Program.
The national selection committee would like to designate the
parkway as the first All American Road, but the Federal Highway
Administration requires an endorsement from both the Virginia
Department of Transportation (VDOT) and the North Carolina
Department of Transportation (NCVDOT). NCVDOT has endorsed the
designation, but VDOT has not, because of concerns that designation
may have an affect on private land rights along the Parkway and
might restrict VDOT road improvements intersecting the Parkway.
The Blue Ridge Parkway staff has negotiated a provisional
endorsement from VDOT, based on receiving letters of support from
counties, cities and towns. The selection committee has extended
the application deadline to July 19, 1996.
The nomination by the National park Service was made to pay tribute
to the Parkway because it represents one of the most important
scenic byways in the country. Our support for designation as an
All American Road would fit in with the work Roanoke County has
done in protecting the viewsheds of the Blue Ridge Parkway, and
~~r
would continue the partnership we have established with the
National Park Service.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution supporting
designation of the Blue Ridge Parkway as an All American Road.
Staff further recommends that the resolution be forwarded to the
All American Road Selection Committee.
Respec ully bmitted by:
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved ( ) Motion by: No Yes Abs
Denied ( ) Eddy
Received ( )
Referred ( )
To ( )
Harrison
Johnson
Minnix
Nickens
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, June 25, 1996
RESOLUTION SUPPORTING THE DESIGNATION OF THE BLUE RIDGE
PARKWAY AS AN ALL AMERICAN ROAD
WHEREAS, the designation of the Blue Ridge Parkway as an All
American Road by the Federal Highway Administration would enhance
the importance of this scenic highway, both nationally and
internationally, and
WHEREAS, with over 20 million travelers annually, the Blue
Ridge Parkway represents a cultural and tourism attraction for the
Roanoke Valley and
WHEREAS, the Parkway has been in existence for 60 years and
over this period of time its significance as a national resource
has grown, and
WHEREAS, the County of Roanoke, in recognition of the
importance of the parkway to our community, has been deeply
involved over the past several years in protecting the viewshed of
the Blue Ridge Parkway for future generations.
NOW, THEREFORE BE IT RESOLVED, by the Roanoke County Board of
Supervisors as follows:
1. That the Board of Supervisors supports the Blue Ridge
Parkway's nomination to the Federal Highway Administration as an
All American Road;
2. That the Board of Supervisors encourages the Virginia
Department of Transportation and the other localities adjacent to
the Blue Ridge Parkway to endorse the Blue Ridge Parkway's
nomination; and
3. That the Clerk to the Board is directed to forward copies
..
~~
of this resolution to the All American Road Selection Committee,
all localities in the Fifth Planning District Commission, and the
Fifth Planning District Commission.
~ 1:__~.. ,..~,, ~= FIFTH 13Lt~NNI±~~y~ ~~71STRICT COMMISSION
~~ -.r ~ 313 Luck Avenue, SW
`,- ~ ~> ~ Post Office Box 2569
~~, ,~.f,,' /~/ Roanoke, Virginia 24010
~~
~J~`- (703'.343-4417 . fax (703)343-4416
June 13, 1996
MEMORANDUM
TO: Gerald Burgess, Botetourt County Administrator
W. Robert Herbert, Roanoke City Manager
~,E'lmer C. Hodge, Roanoke County Administrator
Randy Smith, Salem City Manager
FROM: Wayne G. Strickland, Executive Director
The purpose of this letter is to request your community's support for the nomination of the
Blue Ridge Parkway as an "All American Road". In January of 1996, the National Park
Service staff prepared an application to nominate the Blue Ridge Parkway as an All
American Road within the Federal Highway Administration's All American Road Program.
The nomination was made to pay tribute to the Parkway because it represents one of
America's nationally, significant scenic byways. It appears that the national selection
committee would like to designate the Parkway as the first All Road but_
apparently the Federal Hi~hway Administration requires an endorsement from both the
Virginia Department of Transportation (VDOT) and the North Carolina Department of
Transportation (NCDOT). NCi~ T provided .c»rh ~n endorsement: however, VDOT has not
endorsed the nomination since they r~erceive that the federal des nation of the Parkway
as an All American Ro~y~a~~P a„ aff .. nn = rivate land rights along the Parkway, as
well as possible restrictions on VDOT road improvements that intersect the Parkway.
The l~hxe Ridge Pa_rkwav staff has negotiated a provisional endorsement from VDOT, based
on receiving letters of written support from counties~_ cities and_ towns. 'The national
selection committee has extended the a~nlicatinn deadline to July 19. 1996.
Perhaps, the major importance of having the Parkway nominated as an All American Road
is that it will be recognized nationally by the Federal Highway Administration, and as
such, could heighten the importance of this region as a tourism destination. The direct
benefit to the Parkway is that the National Park Service might be willing to provide more
funding to the Blue Ridge Parkway staff for their planning activities. Furthermore,
national recognition such as this may attract greater attention from foundations and other
groups in terms of providing mare funds for Parkway-related projects.
Serving Alleghany County, Botetourt County, Clifton Forge, Covington, Craig County,
Roanoke City, Roanoke County, Salem, and the Town of Vinton
Page -2-
Letters of support should be addressed to the All Arerican Road Selection Committee and
sent to Mr. Gary Johnson, Chief Planner, Blue Ridge Parkway, 400 BB&T Building, One
Pack Square, Asheville, NC 28801. Letters of su port must be received no later than Jul
~,so they may be included in the Par ay s in submitt~ package to the Federal
Highway Administration. The Fifth PDC will be considering a resolution of support at its
June 27 meeting (see attached resolution). We feel that the designation of the Blue Ridge
Parkway as an All American Road will be of benefit to the communities in the Roanoke
Valley. We your local ~overnin~ board to adopt a resolution of support and submit
that resolution by July 18.
If you have any questions concerning the All American Road designation for the Blue Ridge
Parkway, please contact me, or, call Gary Johnson at the Blue Ridge Parkway at 704-271-
4779, Ext. 21 G~. Thank you for your consideration of Lnis matter.
WGS:jIp
cc: J. Lee E. Osborne, Chairman, Fifth PDC
United States Department of the Interior
IN REPLY REFER TO:
D18
June 28, 1996
Roanoke County Administrator
Post Office Box 29800
Roanoke, Virginia 24018
Dear Gentlemen:
NATIONAL PARK SERVICE
Blue Ridge Parkway
400 BB&T Building
One Pack Square
Asheville, North Carolina 28801
Enclosed is the nomination package to designate file Blue Ridge Parkway the first ALL
AMERICAN ROAD in file Uliited States. Uesignatioll would allow the Parkway to apply for
monies anc] grants to initiate a comprehensive plan for the Blue Ridge Parkway Corridor, that
would au4,rneut tC)UI'1~111 OppUl~TlnlltleS Wltlllll the 29 ~Idjacent counties and develop long-range
strategies to protect Southern Appalachian cultural and natural assets. Desi~na,~i~~n will also
allow cou~lllunltlc.~, Ch~ultb~i~ of Conul>elc.~ ~tnd vl51to1 ~lttl~tctions to use the ALL
!A`~IAI~~'R'C}AL> >ttu~ ul<ac~vertsln~N,i:i~id rriark~tiiigj~ ' - .~
l~lea~e tewlt'.1n?^trl>~;,j.~ra~;lcttgr ,ttrci ;~oil~~cle1 S;uppc)]ting tlti~ ei'fotrt with a letter of recommendation:.
trc~iTt.yotli ~)l'l~ice:, the 13u<<]c] of~ Sup~rvl~ot~, ~ol il~e.'Coiluty Commissioners. Please encourage
C1VJC .1i11d jt;C)~l;ig~~GCCIl111llltetl gtczul~siii, ye~~tr::~tleEte..]:kt~,11~> Ror'~~l~y, ,l,Zurif~~Zt, Ch~ribei';.a£
~»I,nelce,~°etc. , tct;.c.ucl~)r~e tlli.s c.lfc~i't.; as ~~~.1~:;
:. , ,
The ALL AMERICAN ROAD program is a new Iarogrant within the Federal Highways
AdnllTllstl'ailC)il tU celebrate The "best of the best" in scenic byways. Roads selected for this
program are file nation's most clterisl>ed and appreciated routes, both as alignments overlaying
traces and trai]s, alai as beautifully designed experiences like the Blue Ridge Parkway. As a
scenic byways initiative, both NCDOT anc] VDOT scenic byways coordinators have worked
with the Parkway to insure that designation will rlieet the needs of the state programs already
in place.
_ 1'~~'~si:j:)pt~rtr~t4~.,rt~> t~~l~li 1-3iuc~ 1Zl~l~e ~~Ithw~ty ,~f~~>rclc~(t4tlte~~,..~lc;' latt;r than Jul~alStll,_
to be Yiuclucled~iii oily •iic~ininatiou pack~l~e te) Washington D.C. Copies of Kthese letters will~be
forwarder] on to NCl~O'~C' and VDO'1' scenic byways coordintitors. The selection committee
within Federal Highways ~~~ill review the nominations and choose the first designees by Labor
Day, 1996. If selected, we will ln'omptly notify youu at that time.
Letters should be ~iddre~sed to ALL AMERICAN ROAD SELECTION COMMITTEE and be
mailed to
Mr. Gary Johnson
Chief of Resources Planning & Professional Services
Blue Ridge P~irkway
400 BB&T Building
One Pack Square
Asheville, North Carolina 28801
If you have any questions, you can contact Mr. Johnson at (704) 271-4779 ext. 210. Thank
you for your assistance in this eride~tvor. Effort to bring positive attention to the Blue Ridge
Parkway and the cornrYUinities that give it the special character of the Southern Appalachian
region is never wasted time. We look forward to your letter.
Sincerely,
C
ca~
Gary Everhardt
Superintendent
Enclosure
r'
ACTION NO.
ITEM NO. ~^
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 25, 1996
AGENDA ITEM: ORDINANCE DECLARING A PARCEL OF REAL ESTATE
IDENTIFIED AS TAX MAP NO. 76.01-1-3 LOCATED OFF
GRANDIN ROAD EXTENSION IN THE WINDSOR HILLS
MAGISTERIAL DISTRICT TO BE SURPLUS AND ACCEPT-
ING/REJECTING AN OFFER FOR THE SALE OF SAME
CnTJNTV ADMINISTRATOR'S COMMENTS:
Staff is requesting that the Board declare a parcel of real
estate located off Grandin Road Extension in the Windsor Hills
Magisterial District and identified as Tax Map No. 76.01-1-3 to be
surplus property and to adopt at second reading an ordinance
authorizing the sale of this property.
Notice of the proposed sale of this parcel was published in
the newspaper and notice was mailed to all adjoining property
owners.
The proceeds from the sale of this surplus property shall be
paid into the water fund in accordance with the trust agreements of
the 1991 water revenue bonds.
Staff recommends that the Board declare Tax Map No. 76.01-1-3
to be surplus property, and to adopt at second reading an ordinance
authorizing the sale of this property.
Respectfully submitted,
• Y7zst..
John D. Willey
Property Manager
Approved by,
~~~ ..
E mer C. Hodge
County Administrator
1
;/
3-
Action
Approved ( )
Denied ( )
Received ( )
Referred
to
agenda\realest\7601-1-3
Motion by
Vote
No Yes Abs
Eddy
Harrison
Johnson
Minnix
Nickens
2
;- ,~"-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, JUNE 25, 1996
ORDINANCE DECLARING A PARCEL OF REAL ESTATE
IDENTIFIED AS TAX MAP NO. 76.01-1-3 LOCATED OFF
GRANDIN ROAD EXTENSION IN THE WINDSOR HILLS DIS-
TRICT TO BE SURPLUS AND ACCEPTING/REJECTING AN
OFFER FOR THE SALE OF SAME
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 16.01 of the
Charter of Roanoke County, the subject property is hereby declared
to be surplus and is being made available for other public uses; and
2. That pursuant to the provisions of Section 18.04 of the
Charter of Roanoke County, a first reading was held on June 25, 1996;
and a second reading and public hearing was held on July 9, 1996,
concerning the sale and disposition of a parcel of real estate
identified as Tax Map No. 76.01-1-3; and
3. That an offer having been received for said property, the
offer of
property for
ed/rejected; and
to purchase this
is hereby accept-
4. That all proceeds from the sale of this real estate are to
be paid into the water fund in accordance with the trust agreements
of the 1991 water revenue bonds.
5. That the County Administrator is authorized to execute such
documents and take such actions on behalf of Roanoke County as are
necessary to accomplish the conveyance of said property, all of which
shall be upon form approved by the County Attorney.
agenda\ realest\ 7601-1-3.ord
ACTION NO.
ITEM NUMBER ~/''~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 25, 1996
AGENDA ITEM: Ordinance authorizing the acquisition of .270
acre of land at Crowell's Gap (Windy Gap
Properties) for an E911 tower site
COUNTY ADMINISTRATOR'S COMMENTS•
BACRGROUND:
In March 1990, the Roanoke County Board of Supervisors executed a
ten year lease of an E911 tower site at Crowell's Gap in southeast
Roanoke County located in the Vinton Magisterial District. The
payment for the lease was $6,144.57. One provision of the lease
was an option granted to the Board of Supervisors to purchase the
site at any time during the lease period for $4,000. Sufficient
funds are now available in the E911 account to exercise the option
and to take full possession of the property.
SUMMARY OF INFORMATION:
The Crowell's Gap tower site is an essential element of the E911
system. At the present time, the site is fully equipped and
functional. In order to secure this site as part of the emergency
response ability of Roanoke County, staff recommends ownership of
the property. This acquisition is cost effective, particularly
when compared with the lease terms on other sites. A survey has
been completed and a map is attached to this report for reference.
The first reading of the ordinance is scheduled for June 25, 1996.
Second reading and adoption is scheduled for July 9, 1996.
FISCAL IMPACT:
The cost to purchase the property is $4,000. No funds from the
Unappropriated General Fund balance will be necessary. Funds are
available in the E911 Account for the purchase. J
1. Adopt the attached ordinance upon second reading on July 9,
1996 authorizing purchase of the Crowell's Gap tower site for
$4,000.
2. Do not purchase the property and continue with the present
lease.
STAFF RECOMMENDATION
Staff recommends adoption of the attached ordinance authorizing
acquisition of the Crowell's Gap E911 tower site upon second
reading on July 9, 1996.
Respectfully submitted, Approved by,
John Willey Elmer C. Hodge
Property Manager County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved ( ) Motion by: No Yes Abs
Denied ( )
Received ( )
Referred ( )
To ( )
Eddy
Harrison
Johnson
Minnix
Nickens
~~
E-~~11 TO~f`TF~R
tTIL~IT~~ LUT
A\ T~J rr „
1 V FJ i~T ~t~I~~ 1JIJ C~ -/
(0.270 AC. )
L ~
v `,
<<, _ ~
CJr <)
~~P ~a
<P
B'.. _D:NG
~ ~
L ~_ Ex!STiNG
I~Q^. r ~~
LOT DETAIL
>>_ ~ ~.,
I ...J ~\ J
,~v ~
/ c5' SETBACK
FCP, SCREEN'NG
~`~ /- TE`E~'hCNE rE~ESTA~
'`.;'' ~
~.~ / ~E~EC`,.... Tr AN~Ft~G~~ER
Y ~ ,
i
,~ 1~ i
<G, 1
'~ ' „ VP ~' ~ S E T ~'
,..~ /~~. __~' RCN F!N~ ~ ~
/ / ~ ~ \ ` \
~q
Ex;SiING _~~ vF~ \ \
IRON F!N `.~\ •~
V T ~~.
j ~ \ ~ \
~`
3
IRON P!N ~~ ~
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r ~ s
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~,
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LINK FENC,~ , c__-
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,,,,`
_ ~ -<.
~'~ E-S'.' ?C.vER
LOCATION MAr
NOT TG SCALE
.
~~P
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, JUNE 25, 1996
ORDINANCE AUTHORIZING THE ACQUISITION OF .270 ACRE OF
LAND FROM WINDY GAP PROPERTIES FOR E911 TOWER SITE
WHEREAS, by Ordinance #82587-8, the Board of Supervisors of
Roanoke County authorized the acquisition and execution of leases
for the enhanced emergency 911 communication system, including a
site on Windy Gap Mountain, also referred to as the Crowell's Gap
tower site; and,
WHEREAS, by agreement dated March 12, 1990, the Board of
Supervisors acquired from Windy Gap Properties a ten-year lease,
for the sum of $6,144.57, of a parcel of land containing .30 acre
(.270 acre by current survey), lying along the cul-de-sac at the
end of Highrocks Road, together with a right-of-way fifty feet
(50') in width from the public road (leading from Secondary State
Road #116) over the existing access road to the property; and,
WHEREAS, said agreement also granted to the Board an option to
purchase the property at any time during the ten-year period, .for
the sum of $4,000.00, subject to the Landlord's (Windy Gap
Properties') option to retain the right to construct and maintain
a water tower upon the parcel between the County' s improvements and
the cul-de-sac and to retain the right of first refusal as to the
premises in the conveyance to the County; and,
WHEREAS, the County has erected the building and tower on the
site, which is necessary for the E911 system, and the funds for the
purchase are available in the E911 account; and,
WHEREAS, Section 18.04 of the Roanoke County Charter directs
that the acquisition of real estate be accomplished by ordinance;
~"
the first reading of this ordinance was held on June 25, 1996; the
second reading was held on July 9, 1996.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the County Administrator is hereby authorized to
exercise the option to purchase and to acquire from Windy Gap
Properties a .270-acre parcel of land, lying along the cul-de-sac
at the end of Highrocks Road, together with a right-of-way fifty
feet (50') in width from the public road (leading from Secondary
State Road #116) over the existing access roads to the property,
known as Windridge Parkway and Highrocks Road, all as shown upon
the plat entitled "The Resubdivision of the Property of Windy Gap
Properties, Rke. Co. (D.B. 1055, Pg. 776), Franklin Co. (D.B. 319,
Pg. 540) Creating Hereon Tract "A" (0.270 Ac.) (Utility Lot)
Situated At the Terminus of the Future Highrocks Road", dated
2 April 1996, prepared by Lumsden Associates, P.C.
2. That the County Administrator is authorized to accept the
property subject to the conditions provided for in the Lease and
Option to Purchase Agreement, namely: (i) Windy Gap Properties'
option to retain the right to construct and maintain a water tower
upon the parcel between the County's improvements and the cul-de-
sac and to retain the right of first refusal as to the premises in
the conveyance to the County.
3. That the purchase of the subject property shall be for
the sum of $4,000.00, which shall be paid out of the funds
available in the E911 account.
~.
R ' • I~ ~1~
4
3. That the County Administrator or Assistant County
Administrators are hereby authorized to execute such documents and
take such actions on behalf of Roanoke County in this matter as are
necessary to accomplish the acquisition of this property, all of
which shall be approved as to form by the County Attorney.
r~
ACTION NO.
ITEM NUMBER `"'/ ,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MRFTTNG DATE: June 25, 1996
AGENDA ITEM: Appointments to Committees, Commissions and
Boards
COUNmv ADMTNTgTR_ATOR'S COMMENTS:
At the June 11, 1996 meeting, Supervisor Eddy nominated
Richard Evans, who was serving as an alternate, to become a
regular member of this Board for a four year term. The Board
will need to appoint another individual to serve as
alternate and complete Mr. Evan's unexpired four year term
which will expire July 26, 1998.
The three year term of Herb Beskar, Representative from
Private community Resources, will expire June 30, 1996. Mr.
Beskar does not wish to be reappointed.
The Community Policy and Management Team is recommending that
Gary Wilburn be appointed to replace Mr. Beskar and
ratification of his appointment is on the Consent Agenda.
The four year terms of Glen A. Siverling, Citizen at Large „
and Carl E. Wright, Neighborhood Organization, will expire on
June 30, 1996.
Supervisor Minnix has advised the Board that neither Mr.
Siverling or Mr. Wright wishes to serve another term.
At the June 11, 1996 meeting, Supervisor Eddy asked the Clerk
to contact Mr. Thomas Abbot to determine his willingness to
serve on this committee. Mr. Abbott has responded that he
would be willing to serve.
s
r ~ ~ f
SUBMITTED BY:
Mary H. Allen, CMC
Clerk to the Board
APPROV D BY:
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved ( ) Motion by: No Yes Abs
Denied ( ) Eddy
Received ( ) Harrison
Referred ( ) Johnson
To ( ) Minnix
Nickens
~rr "'t ~ F
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 25, 1996
RESOLUTION 062596-6 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS ITEM M - CONSENT
AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the certain section of the agenda of the Board
of Supervisors for June 25, 1996, designated as Item M - Consent
Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through 3,
inclusive, as follows:
1. Approval of Minutes - May
2 Confirmation of Committee
Code Board of Adjustments
3. Ratification of appointmen
and Management Team.
2. That the Clerk to the Board
14, 1996.
appointments to Building
and Appeals.
t to the Community Policy
is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
resolution.
On motion of Supervisor Minnix to adopt the Consent
Resolution, and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Johnson
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
Brenda J. H lton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
rn- i
Roanoke County Board of Supervisors
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
May 14, 1996
The Board of Supervisors of Roanoke County, Virginia, met
this day at the Roanoke County Administration Center, this being the
second Tuesday, and the first regularly scheduled meeting of the month
of May 1996.
IN RE: CALL TO ORDER
Chairman Johnson called the meeting to order at 3:02 p.m.
The roll call was taken.
MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C.
Nickens, Supervisors Lee B. Eddy, Fenton F.
"Spike" Harrison, H. Odell "Fuzzy" Minnix
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator;. Paul M.
Mahoney, County Attorney; Mary H. Allen, Clerk;
John M. Chambliss, Assistant County Administrator;
Don C. Myers, Assistant .County Administrator;
Anne Marie Green, Director, Community Relations
IN RE: OPENING CEREMONIES
The invocation was given by the Reverend Branan G.
Thompson, Colonial Avenue Baptist Church. The Pledge of
May 14, 1996 2c~7
1996, as Emergency Medical Services Week in
Roanoke Countv.
Chairman Johnson presented the proclamation to Rob
Logan, Executive Director, Western Virginia Emergency Medical
Services Council.
Supervisor Minnix moved to approve the proclamation.
The motion carried by a unanimous voice vote.
IN RE: BRIEFINGS
Chairman Johnson announced that this item was placed on
the agenda only to present the following surprise resolution to
Judge Apostolou.
1. Resolution of Appreciation upon the retirement of
Judge John L. Apostolou.
R-051496-1
Chairman Johnson presented the resolution to Judge
Apostolou who was present to accept.
Supervisor Minnix moved to adopt the resolution. The
motion carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
May 14, 1996
299
apgropriations• (Dr Deanna Gordon, Superintendent
of Schools)
Supervisor Johnson asked if the three school issues
could be handled in one motion. County Attorney Paul Mahoney
advised affirmatively, but advised that it would take a vote of
the Board to accomplish. Supervisor Eddy advised that he was
prepared to vote on each issue separately because he planned to
oppose one of them. Supervisor Nickens agreed with Supervisor
Johnson and moved to vote on all three issues in one vote. The
motion carried by the following recorded vote:
AYES: Supervisors Harrison, Nickens, Johnson
NAYS: Supervisors Eddy, Minnix
There was extensive discussion on whether the funds
being requested for these projects included enough for the
equipment and furniture. School Superintendent Deanna Gordon
advised that the funding for Northside High School includes funds
for equipment and furniture. Mr. Hodge advised that possibly $5
to $7 million more will be necessary to complete renovations at
Cave Spring Junior High School.
supervisor Minnix moved to approve all three issues
plus an additional $5 million in Virginia Public School
Authority funds for Cave Spring Junior High School (Item 1-a).
The motion was defeated by the following recorded vote:
AYES: Supervisors Minnix
May 14, 1996
301
AYES: Supervisors Minnix
NAYS: Supervisors Eddy, Harrison, Nickens, Johnson
Supervisor Johnson moved to approve the literary loan
for $2.5 million. The motion carried by the following recorded
vote:
AYES: Supervisors Minnix, Harrison, Johnson
NAYS: Supervisors Eddy, Nickens
RESOLUTION 051495-2 APPROPRIATING
$2.5 MILLION FOR THE RENOVATIONS TO
CAVE SPRING JUNIOR HIGH SCHOOL
WHEREAS, by Resolution adopted on April 25, 1996 ,the
County School Board of Roanoke County requested an appropriation
of $2.5 Million from the Board of Supervisors of Roanoke County
for the air conditioning and renovation of Cave Spring Junior
High School; and,
WHEREAS, an application for a loan in the amount of
$2.5 Million was approved and the Board of Supervisors has
advanced $500,000 to commence work on this project; and,
WHEREAS, the School Board requests the acceptance and
appropriation of $2.5 Million Literary Fund loan for the air
conditioning and renovation project at Cave Spring Junior High
School.
NOW THEREFORE, BE IT RESOLVED, By the Board of
Supervisors of Roanoke County, Virginia:
1. That Roanoke County accepts the currently awarded
Literary Fund loan of $2.5 Million, and appropriates the proceeds
of this loan to the County School Board of Roanoke County for the
air conditioning and renovation project at Cave Spring Junior
High School.
On motion of Supervisor Johnson to adopt the resolution
approving the $2.5 Million Literary Fund Loan, and carried by the
following recorded vote:
AYES: Supervisors Minnix, Harrison, Johnson
May 14, 1996 303
and appropriates the proceeds of this loan to
the County School Board of Roanoke County;
and
b. That the sum of $1.3 Million is to be
borrowed from the Fall 1996 VPSA Sale to
complete the Northside Project.
on motion of Supervisor Harrison to adopt the
resolution approving the $2.8 Million appropriation, and carried
by the following recorded vote:
AYES: Supervisors Eddy, Harrison, Johnson
NAYS: Supervisors Minnix, Nickens
c. ~-6-e-9-~e-e 5300, 00o appropriation for
instructional equipment and materials for
Glenvar Middle School.
R-051496-4
Supervisor Nickens moved to increase the appropriation
to $i million. The motion was defeated by the following recorded
vote:
AYES: Supervisors Nickens
NAYS: Supervisors Eddy, Minnix, Harrison, Johnson
supervisor Johnson moved to approve the $600,000
appropriation. The motion was defeated by the following recorded
vote:
AYES: Supervisors Harrison, Johnson
NAYS: Supervisors Eddy, Minnix, Nickens
Supervisor Eddy moved to approve only a $300,000
appropriation. The motion carried by the following recorded
vote:
May 14, 1996
305
along Westward Lake Drive. (Gary. Robertson
Utility Director)
A-051496-5
Mr. Robertson advised that in September 1993, staff
received a petition from the residents on Westward Lake Drive
requesting extension of sewer service to their properties because
of failing drain fields. A preliminary study indicated that 12
properties could be served at a cost of $60,000 or $5,000 per
property. only seven properties owners were willing to pay the
construction costs which were increased to $8,000. The increased
costs made the project not feasible at that time.
Mr. Robertson indicated that if the sewer line is
constructed while the contractor is completing phase I of the
north transmission line, a savings of more than $5,000 could be
realized. With an estimated cost at $55,000 this would require
that $16,000 be allocated from the unappropriated balance of the
Sewer Fund. Staff recommended that the project be approved if a
minimum of six property owners participate at a cost of $6,500
each. The property owners who connect at a later date would pay
the $6,500 cost plus the off-site facility fee.
Supervisor Harrison moved to approve the extension.
The motion carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
May 14, 1996
307
(This was later moved to June 11, 1996.)
IN RE: FIRST READING OF ORDINANCES
1. Ordinance authorizing property rental agreement
for a parcel of land adjacent to the Roanoke
County Service Center in connection with VDOT I-
81 Pro-iect. (Paul Mahoney. County Attorney)
Mr. Mahoney advised that Branch Highways wishes to
lease the property for parking purposes. He reported there would
be no rental charged to Branch Highways for the lease.
Supervisor Minnix moved to approve the first reading
and set the second reading for May 28, 1996. The motion carried
by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
2. Ordinance amending and adding a new section to
Chapter 17, Procurement Code. Roanoke County Code,
to authorize the use of Value Engineering on
certain projects (Elaine Carver, Procurement
Directorl
Ms. Carver explained that Value Engineering was a
process of review and analysis of a project design performed by a
team of people not involved in the design of the project. Staff
May 14, 1996
309
Recreation Director)
Mr. Haislip reported that Strauss Construction has
requested a sanitary sewer easement and extension through Green
Hill Park to a new subdivision adjacent to the park. Strauss
Construction has agreed to install two lateral sewer lines to
service future restroom facilities; pay Roanoke County $1,000 for
on-site park improvements; and schedule installation so it would
not interfere with park activities.
supervisor Harrison moved to approve the first reading
and set the second reading for May 28, 1996. The motion carried
by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
4. Ordinance authorizinct conveyance of an easement to
~Qnalachian Power Co~.tpany for overhead electric
service across a portion of property off Suctar
Loaf Mountain Road to serve the water tank for the
South County Transmission Lines project. (Paul
Mahoney, County Attorney)
There was no discussion. Supervisor Eddy moved to
approve the first reading and set the second reading for May 28,
1996. The motion carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
May 14, 1996
311
identified as the Pine Mountain Well Lot, Tax Map
No 87 19-2-9 to be surplus and accepting an offer
for the sale of same (Paul Mahoney, County
Attorney)
There was no discussion. Supervisor Minnix moved to
approve the first reading and set the second reading for May 28,
1996. The motion carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
8. Ordinance vacating a portion of .the subdivision
plat for Hunting Hills, Section 3, of record in
Plat Book 6~ Page 63, to remove the "well lot"
restriction placed on Tax Map No 88.13-3-28.
(Paul Mahoney, County Attorney)
Mr. Mahoney explained that the Board authorized the
sale of this well lot on May 23, 1995. In closing the
transaction, an objection was raised with respect to the apparent
restriction or limitation placed on the well lot by the terms of
the subdivision plat which limits the use of the property to a
well lot only. Mr. Mahoney recommended that the Board adopt an
ordinance vacating the portion of the subdivision plat. which
restrict the use of the lot to a well lot.
Supervisor Minnix moved to approve the first reading
May 14, 1996 313
_~ _ s ~ __ ._ _. _
~_-
..
__.
easement and a 20 foot drainage easement located
parallel to the west ~ropert~ line of Lot 10A,
Belle Grove Subdivision, Phase 1, Hollins
Magisterial District (Arnold Covey, Director
Engineerincr & Inspections )
Mr. Covey reported that the petitioners, Terry Parsell
and Diane Zeigler on behalf of Belle Grave Development
Corporation are requesting vacation of the easements to
reconfigure and adjust lot lines for development purposes.
Supervisor Johnson moved to approve the first reading
and set the public hearing and second reading for May 28, 1996.
The motion carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: SECOND READING OF ORDINANCES
1. Ordinance authorizing conveyance of an access
easement to Ridd, Crai~head~ and Steele & Waldron
across a portion of Starkey Park (Paul Mahoney,_
County Attorney)
0-051496-7
There was no discussion. Supervisor Minnix moved to
adopt the ordinance. The motion carried by the following
recorded vote:
May 14, 1996
315
County, Virginia:
1. That in consideration for the nominal
consideration of Ten ($10.00) Dollars and other assurances the
conveyance to the petitioners of the following interest in real
estate identified as a fifteen (15') feet wide access easement as
shown on a plat dated May 3, 1995 prepared by Donnie W. Blusher
is hereby authorized.
2. That the petitioners hereby assure the County that
in consideration of this conveyance the County will have no
obligation to repair or maintain the access road or bridge across
Back Creek (absent its gross negligence), that access to and
future development of the adjoining properties shall be limited
in accordance with the family subdivision provisions of the
Roanoke County Code, and that the petitioners agree to the
relocation of this access easement if required by the County.
3. That the County Administrator, or his designee, is
hereby authorized to execute such documents and take such actions
on behalf of Roanoke County as may be necessary to accomplish the
exchanges, all of which shall be on form approved by the County
Attorney.
On motion of Supervisor Minnix to adopt the ordinance,
and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens
NAYS: None
ABSTAIN: Supervisor Johnson
2_ Ordinance declaring a parcel of real estate
identified as Roanoke City Tax Map No 5100427.
located off McVitty Road in Oak Grove Farms to be
surplus and acceptingfre~ecting an offer for the
sale of same (Paul Mahone, County AttorneyL
CONTINUED FROM APRIL 23~ 1996.
0-051496-8
Mr. Mahoney recommended accepting the offer of Mersine
IN RE: APPOINTMENTS
Supervisor Harrison asked that the Clerk provide him
with a list of appointments.
1. Building Code Board of Adjustments and Appeals
The Clerk was asked to contact individuals to see if
they are willing to serve another term.
2. Board of Zoning Appeals
Supervisor Eddy nominated Eldon Rarr to serve another
five year term. His term will expire June 30, 2001.
3. Fifth Planning District Commission
It was the consensus of the Board to nominate
Supervisor Lee Eddy to serve another three year term which will
expire June 30, 2000.
4. HiQhwa~ and Transportation Safety Commission
Supervisor Eddy nominated Hank Gregory to serve another
three year term which will expire June 30, 1999.
5. Parks and Recreation Advisory Commission
Supervisor Eddy nominated William J. Skelton, Jr. to
serve another three year term which will expire June 30, 1999.
Supervisor Nickens nominated Robert R, Cookston to
serve a three year term which will expire June 30, 1999.
May 14, 1996
319
5. Request from the Roanoke County Transportation
Safety Committee for acceptance of a grant from
the State Division of Motor Vehicles for roadway
signs.
6. Request from the School Board _f or appropriation of
$720 to the School Grant Fund for automotive
service excellence certification.
7. Request from the Fifth Planning District to
appoint Roanoke County members to the Metropolitan
Planning Organization (MPO).
2. That the Clerk to the. Board is hereby authorized
and directed where required by law to set forth upon any of said
items the separate vote tabulation for any such item pursuant to
this resolution.
On motion of Supervisor Johnson to adopt the Consent
Resolution with the removal of Item 2, and carried by the
following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None '
On motion of Supervisor Nickens to adopt the resolution
approving the debt policy in Item 2, and carried by the following
recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
RESOLUTION 051496-9.a ESTABLISHING A
DEBT POLICY FOR THE COUNTY OF ROANOKE
WHEREAS, one of the measures of a fiscally well managed
locality is the adoption of formal fiscal polices; and
WHEREAS, staff is in the process of developing a series
of fiscal policies, the first of which is the Debt Policy which
formalizes the debt procedures that the Board has used for many
years.
NOW THEREFORE, BE IT RESOLVED, by the Board of
Supervisors of Roanoke County, Virginia, as follows:
1. That the following Debt Policy for the County of
Roanoke be, and hereby is, adopted.
May 14, 1996
321
review of tax impact and future operating costs
associated with the project and debt issuance.
E. Net Debt as a percentage of Assessed Value will
not exceed 3.0%. (Net debt is general obligation
debt exclusive of debt payable from the Enterprise
Fund.)
F. The Net Debt per Capita will not exceed a ratio of
$1,50.0. (Net debt is general obligation debt
exclusive of debt payable from the Enterprise
Fund.)
G. General Obligation Debt Service as a percentage of
General Governmental Expenditures will not exceed
10%.
H. Debt ratios will be calculated each fiscal year in
conjunction with the budget process and audit.
I. At a minimum, all issuances of Debt require
approval and appropriation of the proceeds by the
Board of Supervisors with additional approvals,. if
applicable, indicated in the following types of
debt.
V. Bond Anticipation Notes
A. The County may issue Bond Anticipation Notes
(BANS) in expectation of General Obligation Bonds
or Revenue Bonds when cash is required in order
for the financed capital project to be initiated
or continue or when long-term markets do not
appear appropriate on a given date, but have a
clear potential for improvement within 12 months.
B. The County will issue BANS for a period not to
exceed two years.
C. No BANS will be rolled over more than one
additional two year period.
VI. Revenue Anticipation Notes
A. The County's Fund Balance goal of 6.25% of General
Fund Revenues was designed to provide adequate
cash flow to avoid the need for Revenue
Anticipation Notes (RANs).
B. The County may issue RANs in an extreme emergency
beyond the County's control or ability to forecast
when the revenue source will be received
subsequent to the timing of funds needed.
C. The County will issue RANs for a period not to
exceed the one year period permitted under the
Constitution of Virginia, Article VII Section lo.
VII. General Obligation Bonds
A. The Constitution of Virginia, Article VII Section
May 14, 1996 323
affect the debt limit of the County, the amount of
bonds issued with the County's moral obligation
should be controlled in order to limit potential
demands on the County. There is no legal
obligation, but the County is placing its good
name and reputation on the line and there is every
expectation that the County would make good any
deficiencies when a default exists.
XII. Disclosure and Communications
A. The County will maintain good communications with
bond rating agencies to inform them about the
County's financial position by providing them the
County's Comprehensive Annual Financial Report
(CAFR) and Operating and Capital Improvements
Budget.
B. The County will follow the National Federation of
Municipal Analysts and Government Finance Officers
Association policy of full continuing disclosure.
C. The County will disclose the preceding ten fiscal
year's debt ratios in the Comprehensive Annual
Financial Report.
D. The County will disclose an estimate of the
subsequent five fiscal year's debt ratios in the
Operating and Capital Improvements Budget with an
analysis of the impact, if any, moral obligation
debt would have on the debt ratios.
2. That this Policy shall be in effect for FY 1995-
96, and subsequent fiscal years unless otherwise amended by the
Board of Supervisors.
On motion of Supervisor Nickens to approve the debt
policy and adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Harrison: He was pleased to see the article
in the newspaper that road improvements on Yale Drive are going
forward with resident participation.
Supervisor Eddy: (1) He watched Roanoke County Today
May 14, 1996 325
cities. (2) He asked Ms. Allen to send the Board members a list
of proposed dates for a Board Retreat after the budget process is
complete.
IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS
Terriann May, 1641 Branchside Drive, Salem thanked the
Board for the $300,000 funding approved for Glenvar School
improvements, but expressed concern that the additional $300,000
was not included because these improvements are also needed.
IN RE: REPORTS
Supervisor Nickens moved to receive and file the
following reports after discussion of Items 1, 5, and. 6. The
motion carried by a unanimous voice vote.
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Statement of the Treasurer's Accountability per
Investments and Portfolio Policy as of April 30~
1996.
5. Roanoke County's revenue sharing allocation for
Fiscal Year 1996/97.
6. Status of Comprehensive Plan Process.
7. Accounts Paid - April 1996
May 14, 1996
327
RESOLUTION 051496-10 CERTIFYING EXECUTIVE MEETING
WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant
to an affirmative recorded vote and in accordance with the
provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Dirginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that,
to the best of each members knowledge:
1. only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies,
and
2. Only such public business matters as were
identified in the motion convening the executive meeting were
heard, discussed or considered by the Board of Supervisors of
Roanoke County,~virginia.
On motion of Supervisor Johnson to adopt the
Certification Resolution, and carried by the following recorded
vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: BRIEFINGS AND PRESENTATIONS
1. Budget requests from Fire and Rescue Chiefs Board.
Presentations were made by Fire and Rescue Chief Tommy
Fuqua, and Chief Henderson and Chief Crowe from the Fire and
Rescue Chiefs Board.
Chief Fuqua reported on activities during the past
fiscal year, including the 1995 response and call analysis,
May 14, 1996
329
6. Raleigh Campbell, Council of Community Services.
reauested 56,468.
7. Murry K. White, LOA Area Agency on Aging, requested
,'x+18, 603 .
8. Susan Schiebe, Blue Ridge Community Services,
requested 5120,010.
9. Katherine F. Houck, and Rob Glenn, Virginia Museum
of Transportation, requested S12,oo0.
10. Jean Glonta~ CHIP, requested 525,000.
11. Ken Schutz, Science Museum of Western Virginia,
requested 5100,000 for capital and 525,000 for operating.
12. Mike Warner, Center in the Square, requested
575,000.
13. Judge Philip Trompeter, Roanoke Valley Drums and
Alcohol Abuse Council, requested $2,500.
14. Linda Webb, Mill Mountain Theater, requested
510,000.
15. Wendy Moore, Roanoke Area Ministries, requested
52,500.
16. June House, Big Brothers, Big Sisters, reauested
S2, 500.
17. Kathryn P. Garvin, National Multiple Sclerosis
Society, requested 5800.
18. Rupert Cutler, Explore Park, requested 5175,000.
19. Winton W. Shelor, Blue Ridge Soil and Water
32. Janice R. Dimkins. TRUST, requested 56,500.
33. J. Andree Brooks, To the Rescue Museum, requested
525,000 over three years.
34. Bruce Roy, '1202 Jamison Avenue, Roanoke County
Fire and Rescue Department, requested additional funding for fire
and rescue staffing'.
35. Roger Matthews, Tinker Mountain Workshop.
requested 57,150.
36. Estelle McCadden, Ms Virginia Senior Citizen
Pageant, requested 5100.
37. Timothy Corbin, Smith Mountain Lake 4-H Center
requested 5~4, 006.
IN RE:
adjourned.
ADJOURNMENT
At 10:01 p.m., Chairman Johnson declared the meeting
Submitted by,
Mary A. Allen, CMC
Clerk to the Board
Approved by,
Bob L. Johnson
Chairman
A-062596-6. a
ACTION NO.
ITEM NUMBER ~'~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 25, 1996
AGENDA ITEM: Confirmation of Committee Appointment to the
Building Code Board of Adjustments and Appeals
COUNTY ADMINISTRATOR'S COMMENTS:
The following nomination was made at the June 11, 1996 meeting:
~ building Code Board of Adjustment and Appeals
Supervisor Eddy nominated Richard Evans, who is currently
serving as the alternate, to a four year term as a
regular member. His term will expire April 13, 2000.
It is recommended that this appointment be confirmed by the Board
of Supervisors.
Submitted by, Approved by,
Mary H. Allen, CMC Elmer C. Hodge
Clerk to the Board County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: H. Odell Minnix to No Yes Absent
Denied ( ) approve Eddy ~
Received ( ) Harrison X
Referred ( ) Johnson ~_
To ( ) Minnix ~_
Nickens _~
cc: File
Building Code Board of Adjustments and Appeals File
A-062596-6.b
ACTION N0.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 25, 1996
AGENDA ITEM: Appointment of Gary Wilburn to fill the position of
Private Provider representative on the Community
Policy and Management Team
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
Due to a change in his work schedule, Herb Beskar has found it
necessary to decline reappointment to the position of Private
Provider representative on the Community Policy and Management Team
(CPMT). This team is required under the Comprehensive Services Act
to consider funding requests and service placements for at risk-
youth and their families.
The CPMT recommends Gary Wilburn of Lutheran Family Services
to fill the Private Provider representative position with the three
year term ending June 30, 1999.
RECOMMENDATION:
The CPMT respectfully requests the Board of Supervisor's
ratification of this nomination effective immediately.
Respectfully submitted, Approved by,
~i ~ _ ~i~_
ohn M. Chambli Jr. Elmer C. Hodge
Assistant Administrator County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: H. Odell Minnix No Yes Absent
Denied ( ) Eddy ~-
Received ( ) Harrison ~-
Referred ( ) Johnson ~_
To ( ) Minnix x
Nickens ~
cc: File
John M. Chambliss, Jr., Assistant Administrator
~~ 4
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
of General
Amount Fund Revenues
Beginning Balance at July 1, 1995 (audited) $6,994,906 8.09%
Addition from 1995-96 Budget 10,558
Sept 12, 1995 Donation to IDA - Rusco (127,500)
Feb 13, 1995 Va Western Community College -site improvements (66,379)
Feb 21, 1996 R. R. Donnelley & Sons (Savings from Phase I will (2,500,000)
be used for Phase II)
April 11,1996 Match for Sewer -West Main Street (120,480)
Balance at June 25, 1996 $4,191,105 4.85%
Amount included in 1996-97 budget as beginning
balance (250,000)
$3,941,105 4.56%
Changes below this line are for information and planning purposes only.
These amounts have not been appropriated to fund balance at this time. The increase in projected
1995-96 revenues is based on the most recent estimate of the year in process, and could be adjusted up
or down as the year progresses. These funds are not available to be appropriated to other projects at th
time.
Balance from above $3,941,105
Recommended increase in 1995-96 budgeted
revenues based upon 9 month review 3,235,227
Reserve for R.R. Donnelly -Phase II (570,000)
Potential Liability (1,200,000)
$5,406,332 6.25%
Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the
General Fund Unappropriated Balance at 6.25% of General Fund Revenues
1995-96 General Fund Revenues $86,464,490
6.25% of General Fund Revenues $5,404,031
Respectfully Submitted,
~.~~
Diane D. Hyatt
Director of Finance
M:\Finance\Common\Board\Gen95. WK4
CAPITAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Amount
Beginning Balance at July 1, 1995 (audited) $405,409.00 ~
(July 17, 1995 Payment on sale of old School Administration Building 399,984.00
Aug 18, 1995 Sale of land adjacent to Kessler Mill Road to VDOT 1,020.00
May 14, 1996 Transfer to Schools for Glenvar Middle furnishings and equipment (300,000.00
June 11, 1996 Regional Radio Communications Consultant (18,000.00
Balance at June 25, 1996 $488,413.00
Receivable from the City of Salem July 1, 1996 from the sale
of the old School Administration Building 200,000.00
Amount included as beginning balance in 1996-97 budget (40,000.
13.00 I
Respectfully Submitted,
~~. ~ -~~
Diane D. Hyatt
Director of Finance
M:\Finance\Common\Board\Cap95. WK4
~~
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
Amount
Beginning Balance at July 1, 1995 (Unaudited) $1,773.00
From 1995-96 Original Budget 100,000.00
'July 27, 1995 Survey of Needs -Four Year University (2,500.00
'Sept 26, 1995 Red Line Service - CORTRAN (6,023.00
'Nov 21, 1995 County share of Cox Cable Audit (1,700.00
Dec 12, 1995 Expenses related to Comprehensive Plan update (29,166.00
Dec 12, 1995 Sister City program (1,000.00
Dec 12, 1995 VML / VACO APCO Steering Committee (4,000.00
Feb 13, 1996 Special election on bond referendum (20,280.00
Feb 13, 1996 Special election for Republican primary (20,280.00
Feb 13, 1996 Survey of East County citizens (7,500.00
Apri123, 1996 Annual Citizen Satisfaction Survey (7,500.00
Balance at June 25, 1996 $1,824.00
Respectfully Submitted,
~~~~.~~
Diane D. Hyatt
Director of Finance
M:\Finance\Common\Board\Board95. WK4
ACTION NO.
~°"""
ITEM NUMBER ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 25, 1996.
AGENDA ITEMS: Statement of the Treasurer's Accountability per
Investments and Portfolio Policy, as of May 31, 1996.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
BANKERS ACCEPTANCE:
CENTRAL FIDELITY
CRAIGIE
PAINE-WEBBER
SCOTT & STRINGFELLOW
SIGNET
WHEAT 1ST
996,266.11
2,986,112.50
995,811.11
995,811.11
4,562,420.34
6,057,105.83 16,593,527.00
CERTIFICATE OF DEPOSITS:
SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 100,000.00
COMMERICAL PAPER:
CENTRAL FIDELITY
CRESTAR
NATIONS
PAINE-WEBBER
WHEAT 1ST
FEDERAL CREDIT:
PAINE-WEBBER
PRUDENTIAL
LOCAL GOVT INVESTMENT POOL:
GENERAL FUND
RESOURCE AUTHORITY
REPURCHASE AGREEMENT:
CENTRAL FIDELITY
FIRST VIRGINIA
INVESTMENT:
COMMONWEALTH (RES. AUTH.)
TOTAL
STAFF RECOMME ATION:
Resp c ully S b ed by
fred C. Anderson
County Treasurer
ACTION
Approved ()Motion by:
Denied
Received ( )
Referred ( )
To ()
993, 898.33
2, 983, 748.05
1,987,918.89
995, 811.11
1,966,079.16 8,927,455.54
993237.22
986, 500.56 1, 979, 737.78
10,045,364.18
1,531,824.39 11,577,188.57
1,000,000.00
6, 969, 000.00 7, 969, 000.00
5,200,915.72 5,200,915.72
52,347,824.61
App o by:
Elmer C. H dge
County Administrator
VOTE
No Yes Abs
Eddy _ _
Harrison _ _ _
Johnson _ _ _
Minnix _ _ _
Nickens
_~
AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON JUNE 25, 1996
RESOLUTION 062596-7 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia
has convened an executive meeting on this date pursuant to an
affirmative recorded vote and in accordance with the provisions of The
Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a
certification by the Board of Supervisors of Roanoke County, Virginia,
that such executive meeting was conducted in conformity with Virginia
law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, hereby certifies that, to the best of each
members knowledge:
1. Only public business matters lawfully exempted from open
meeting requirements by Virginia law were discussed in the executive
meeting which this certification resolution applies, and
2. Only such public business matters as were identified in
the motion convening the executive meeting were heard, discussed or
considered by the Board of Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification
Resolution, and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Johnson
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
Brenda J. H ton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Executive Session
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 25, 1996
RESOLUTION 062596-8 SUPPORTING PROPOSAL TO THE GREATER ROANORE
VALLEY DEVELOPMENT FOUNDATION TO LOCATE A SHELL BUILDING AT
VALLEY GATEWAY
WHEREAS, the Roanoke Valley is competing with other regions
within the Commonwealth of Virginia and eastern United States for
new investment from business and industry, and
WHEREAS, the availability of prepared industrial sites and
existing buildings is a product that assists the Roanoke Valley
Economic Development Partnership in marketing and selling the
Roanoke Valley as a location for new business and industry, and
WHEREAS, Roanoke County and Fralin and Waldron are forming a
public-private partnership to jointly develop a 105 acre industrial
site known as Valley Gateway off route 460 (Challenger Avenue) in
eastern Roanoke County for commercial and industrial uses, and
WHEREAS, the Greater Roanoke Valley Development Foundation has
sought proposals from the Valley governments to locate a site for a
75,000 square foot shell building to market to industrial prospects,
and so
THEREFORE, BE IT RESOLVED THAT THE ROANOKE COUNTY BOARD OF
SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, does urge the Greater
Roanoke Valley Development Foundation to select Valley Gateway as
the best site for a shell building because the location offers
multiple opportunities for additional commercial and industrial
development that will increase the economic base and employment
within the Roanoke Valley.
1
On motion of Supervisor Johnson to adopt the Resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Johnson
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
Brenda J. olton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Timothy W. Gubala, Director, Economic Development
John M. Stroud, Secretary, Greater Roanoke Valley Development
Foundation
Elizabeth S. Doughty, Roanoke Valley Economic Development
Partnership
Rick Whitney, President, Fralin & Waldron
2
Y ••
Item No. ~rv
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VIRGINIA, ON TUESDAY,
MEETING DATE: June 25, 1996
AGENDA ITEM: Request for resolution
County's proposal to the
Development Foundation to
at Valley Gateway
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND•
of support for Roanoke
Greater Roanoke Valley
locate a shell building
Roanoke County staff have prepared a proposal to locate a shell
building on a 16+ acre tract owned by Fralin and Waldron in Valley
Gateway in eastern Roanoke County. The Greater Roanoke Valley
Development Foundation has constructed two previous shell buildings
and has marketed and sold them to industrial prospects. The
Foundation is seeking a site upon which they will construct a third
shell building (75,000 square feet, expandable to 125,000 square
feet). County staff and Fralin and Waldron have completed a
preliminary concept plan and cost estimates for the project. The
County Attorney has reviewed a draft agreement that sets forth the
responsibilities of each party regarding site development and
timing of public infrastructure improvements. The Foundation will
make its decision for the shell building location within the next
60 days.
SiTNIlKARY OF INFORMATION:
Roanoke County staff and Fralin and Waldron would like the shell
building to be located at Valley Gateway. This action would open
up a 30 acre site for commercial use along Route 460 (Challenger
Avenue) and a 75+ acre tract for industrial development to the
rear. Roanoke County would implement an agreement for development
of Valley Gateway and the acquisition of the shell building site if
the Foundation selects Roanoke County's proposal.
Staff requests a resolution of support to demonstrate the Board of
Supervisors' willingness to go forward with the shell building
project. The Board is also requested to authorize the County
Administrator to continue negotiations with Fralin and Waldron to
draft an agreement with the Foundation and other parties to place
the shell building and provide infrastructure improvements at
Valley Gateway. This action is contingent upon the Foundation
selecting Valley Gateway as the shell building at site.
FISCAL IMPACT•
There is no fiscal impact associated with this resolution.
ALTERNATIVES
1. Approve the attached resolution supporting Roanoke County's
proposal to locate a shell building on a tract of land in Valley
Gateway.
2. Authorize the County Administrator to negotiate an agreement
with Fralin and Waldron regarding the incentives and details of the
shell building project.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors select Alternative
1.
Respectfully submitted:
.--~
Tim thy W. Gub la, Director
Department of Economic Development
Approved ( ) Motion by:
Denied ( )
Received ( )
Referred
to
Approved:
~~
Elmer C. Hodge
County Administrator
ACTION No Yes Abs
Eddy
Johnson
Harrison
Minnix
Nickens
Attachment
_~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 25, 1996
WHEREAS, the Roanoke Valley is competing with other regions
within the Commonwealth of Virginia and eastern United States for
new investment from business and industry, and
WHEREAS, the availability of prepared industrial sites and
existing buildings is a product that assists the Roanoke Valley
Economic Development Partnership in marketing and selling the
Roanoke Valley as a location for new business and industry, and
WHEREAS, Roanoke County and Fralin and Waldron are forming a
public-private partnership to jointly develop a 105 acre industrial
site known as Valley Gateway off route 460 (Challenger Avenue) in
eastern Roanoke County for commercial and industrial uses, and
WHEREAS, the Greater Roanoke Valley Development Foundation has
sought proposals from the Valley governments to locate a site for a
75,000 square foot shell building to market to industrial prospects,
and so
THEREFORE, BE IT RESOLVED THAT THE ROANOKE COUNTY BOARD OF
SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, does urge the Greater
Roanoke Valley Development Foundation to select Valley Gateway as
the best site for a shell building because the location offers
multiple opportunities for additional commercial and industrial
development that will increase the economic base and employment
within the Roanoke Valley.
.,~ ~ ~ ~ .
ACTION NO.
ITEM NUMBER - '~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 25, 1996
AGENDA ITEM: Resolution supporting the construction of a
shell building in Roanoke County
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Staff has previously discussed with the Board plans for
construction of a shell building in Roanoke County. This program
is sponsored by the Regional Chamber of Commerce Foundation. The
first building was constructed in Roanoke City, the second in
Botetourt County, and we have applied for the next one which would
be located somewhere in the County.
We are putting together further information and will have it
available at the Board meeting. The decision on the location will
be made sometime in July by the Chamber.
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by:
VOTE
No Yes Abs
Eddy
Harrison
Johnson
Minnix
Nickens
a
•
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COIINTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 25, 1996
ORDINANCE 062596-9 TO AMEND AND REENACT
SECTIONS 10-1 THROUGH 10-6, SECTIONS 10-8
THROUGH 10-i1, AND SECTIONS 10-15, 10-16, 10-
18, AND 10-19, ARTICLE I; SECTIONS 10-30
THROUGH 10-36, ARTICLE II; AND SECTIONS 10-53
AND 10-56, ARTICLE III; AND TO REPEAL SECTION
10-51, ARTICLE III; OF CHAPTER 10 LICENSES OF
THE ROANORE COUNTY CODE IN ORDER TO COMPLY
WITH THE AMENDED STATE CODE ENABLING
LEGISLATION, TO IMPOSE A LICENSE FEE, AND TO
PROVIDE FOR TAX LIMITATIONS AND RATE INCREASES
RELATING TO THE ROANORE COUNTY BUSINESS,
PROFESSIONAL, AND OCCUPATIONAL LICENSE TAX
WHEREAS, pursuant to the authority of Chapter 37 (Section
58.1-3700, ~ sea.) of the Code of Virginia, 1950, as amended, the
County of Roanoke, Virginia, imposes a business, professional, and
occupational license (BPOL) tax through the adoption of an
ordinance codified in Chapter 10 Licenses of the Roanoke County
Code; and,
WHEREAS, said state enabling legislation has been amended
through the adoption of House Bill 293 by the 1996 session of the
Virginia General Assembly; and,
WHEREAS, amended §58.1-3706 of the Code of Virginia, related
to limitations on the rate of license taxes, provides that no local
license tax shall be imposed on any person whose gross receipts
from a business, profession or occupation subject to licensure are
less than $100, 000 in a locality with a population greater than
50,000; and,
WHEREAS, the Board of Supervisors of the County of Roanoke,
Virginia, has determined that the imposition of a $50 fee for
,~
4
• issuance of a business license, pursuant to amended §58.1-3703.A.
of the Code of Virginia authorizing an issuance fee not to exceed
$100 on all businesses subject to licensure, is necessary in order
to cover the cost of issuing the license and administering the BPOL
tax, and to offset the loss of revenue to the County as a result of
the exemption to businesses with gross receipts less than $100,000;
and,
WHEREAS, the Board of Supervisors has further determined that
it is necessary to increase the rate of taxation for all businesses
to the maximum rates permitted under the state code, namely: from
$.50 to $.58 per $100 of gross receipts for businesses classified
as financial, real estate, and professional services; and from $.34
to $.36 per $100 of gross receipts for businesses classified as
repair, personal and business services, and all other businesses
and occupations not specifically listed or excepted; and,
WHEREAS, the Board of Supervisors finds that amendments to the
administrative provisions of Chapter 10 Licenses is necessary in
order to assure that the Roanoke County BPOL ordinance will be in
conformity with the requirements of the amended state enabling
legislation as of January 1, 1997; and,
WHEREAS, legal notice of these amendments has been published
in a newspaper of general circulation within Roanoke County on
June 11, 1996, and June 18, 1996; and,
WHEREAS, the first reading of this ordinance was held on
June 11, 1996, and the second reading and public hearing on this
ordinance was held on June 25, 1996.
2
v
i~-
• BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That Chapter 10, LICENSES of the Roanoke County Code be
amended and reenacted as follows:
Chapter 10. LICENSES*
ARTICLE I. IN GENERAL
Sec. 10-1. Overriding Conflicting Ordinances.
t'j Except as may be otherwise provided by the laws of the
Commonwealth of Virginia, and notwithstanding any other current
ordinances or resolutions enacted by the Board of Supervisors of
the County of Roanoke, Virginia, whether or not compiled in the
Code of the County of Roanoke, Virginia, to the extent of any
conflict, the following provisions shall be applicable to the levy,
assessment, and collection of licenses required and?d taxes
sinesses trades rofessions'~t~~~''~ and
imposed on bu ~ P ..........:...:..::.:.:.~.:...:......:...:....
callings and upon the persons, firms and corporations engaged
therein within the County of Roanoke.
For the purposes of this chapter, unless otherwise required by
the context:
(a) Affiliated group means:
(1) One or more chains of corporations
... .:::. .......i.:::::.::
;i'~'i~ connected through stock ownership with a
common parent corporation which is an inc~i~~ corporation
(i) Stock possessing at least eighty percent of the
voting power of all classes of stock and at least eighty
percent of each class of the nonvoting stock of each of
•...:::• : :..: .............:...A......... •• :•y::::::::.
the i corporations crtea~4n, except
3
Sec. 10-2. Definitions.
t.
4'' ~
the common parent corporation, is owned directly by one
or more of the other corporations sale~a
~1.''r~;; and
(ii) The common parent corporation directly owns
stock possessing at least eighty percent of the voting
power of all classes of stock and at least eighty percent
of each class of the nonvoting stock of at least one of
~`:~e":.;~:: >`<~~1'~~1~ cor orations .
the other ~~~:.;:.;:'~:.;:.;:~.; :::::::::::::::::::::::::::::::::::::::: P
As used in this subdvision,~the term "stock" does not
include nonvoting stock which is limited and preferred as
to dividends ~ The ~las~ term " ' corporation
....
....
.. .
~~~~~~~z" means an corporation within the
affiliated group irrespective of the state or country of
its incorporation; and the term "receipts" includes gross
receipts and gross income.
(2) Two or more corporations if five or fewer persons who are
individuals, estates or trusts own stock possessing:
(i) At least eighty percent of the total combined
voting power of all classes of stock entitled to vote or
at least eighty percent of the total value of shares of
all classes of the stock of each corporation;;;; and
(ii) More than fifty percent of the total combined
voting power of all classes of stock entitled to vote or
more than fifty percent of the total value of shares of
all classes of stock of each corporation, taking into
account the stock ownership of each such person only to
the extent such stock ownership is identical with respect
to each such corporation.
1 ...::::::..:............
When one or more of the corporations ~ula~`~c~~a;
~~, including the common parent corporation is .a~~~~nonstock
corporation, the term "stock" as used in this subdivision shall
refer to the nonstock corporation membership or membership voting
rights, as is appropriate to the context.
(b) Assessment means a determination as to the proper rate of
tax, the measure to which the tax rate is applied, and ultimately
the amount of tax, including additional or omitted tax, that is
due. An assessment shall include a written assessment made
pursuant to notice by the assessing official or a self-assessment
made by a taxpayer upon the filing of a return or otherwise not
pursuant to notice. Assessments shall be deemed made by an
assessing official when a written notice of assessment is delivered
to the taxpayer by the assessing official or an employee of the
assessing official, or mailed to the taxpayer at his last known
address. Self-assessments shall be deemed made when a return is
filed, or if no return is required, when the tax is paid. A return
4
filed or tax paid before the last day prescribed by ordinance for
the filing or payment thereof shall be deemed to be filed or paid
on the last day specified for the filing of a return or the payment
of tax, as the case may be.
(e) Business means a course of dealing which requires the
time, attention and labor of the person so engaged for the purpose
of earning a livelihood or profit. It implies a continuous and
regular course of dealing, rather than an irregular or isolated
transaction. A person may be engaged in more than one business.
The following acts shall create a rebuttable presumption that a
person is engaged in a business: (i) advertising or otherwise
holding oneself out to the public as being engaged in a particular
business; or (ii) filing tax returns, schedules and documents that
are required only of persons engaged in a trade or business.
(f) Commissioner or Commissioner of Revenue means the
Commissioner of the Revenue of the County of Roanoke, Virginia, and
any of the Commissioner's duly authorized deputies, assistants,
employees or agents, and for purposes of this chapter, shall have
the same meaning as 'assessor' or 'assessing official.'
(g) County means the County of Roanoke, Virginia.
(h) Definite place of business means an office or a location
at which occurs a regular and continuous course of dealing for
thirty consecutive days or more. A definite place of business for
a person engaged in business may include a location leased or
otherwise obtained from another person on a temporary or seasonal
basis; and real property leased to another. A person's residence
shall be deemed to be a definite place of business if there is no
definite place of business maintained elsewhere and the person is
not licensable as a peddler or itinerant merchant.
(i) Gross receipts means the whole, entire, total receipts
without deductior~ ,-
5
~ ~ ~ ~
~ ~
~ ~ ~
i r
r
, , i
i ~
I1UGi GlA Vl QVl.1y1a.1 Gr7 waau.uv~+
The calculation of gross receipts for license tax purposes shall be
on either a cash or accrual basis; provided, however, that the
basis used must coincide with the system of accounts used by the
taxpayer and the method employed by the taxpayer for federal and
state income tax purposes.
(j) License year means the calendar year for which a license
is issued for the privilege of engaging in business.
(k) Person shall include individuals, firms, copartnerships,
corporations, companies, associations, or joint stock corporations;
and it shall include any trustee, receiver, assignee, or personal
representative thereof carrying on or continuing a business,
profession, trade, occupation or calling. This definition shall
not include a trustee, receiver, or other representative duly
appointed by a court to liquidate assets for immediate
distribution; or a sergeant, sheriff, or deputy selling under
authority of process or writ of a court of justice.
(1) Purchases shall mean all goods, wares and merchandise
received for sale at each definite place of business of
wholesale merchant,
6
r
r i
anc~sti?-1-c~-nor-a£~rec~£~cr-sus ~h~<>~>>~~~~~«>a~~cs
(m) Services shall mean things purchased by a customer which
do not have physical characteristics, or which are not goods,
wares, or merchandise.
(n) Treasurer shall mean the Treasurer of the County of
Roanoke, Virginia, and any of the Treasurer's duly authorized
deputies, assistants, employees or agents.
Sec. io-3. Levying of license waxes.
(a)
.+........t.... .. ~.+.. .+~ v...~~~...) ~.. ..aav vv~.aa~..l uv ..tea:: ~, ivs •.aa iaa •.lai r-f vaaur~.ca,
Sec. 10-4. License Requirement.
(a) Every person engaging in the County of Roanoke in any
business, trade, profession, occupation or calling (collectively
hereinafter "a business") as defined in this ordinance, unless
otherwise exempted by law, shal.l...apply..for...a license....for...each..such
business if (i) tlx~...per~an has. a...~~finite .p~.a~~. flf business in the
ar-itinerant merchant, p;~d~;~;r~ carnival~~ or circus;::: zrs--sgectfrec~
• , ~ ,
8
HMV Y1 0111 111IL V.7GLL Q1G ill lAli ~7
L L .
t7Y2YL'LSS• ~ ------ wuai ~.y, 1llVi 4uil~y ui
' contractor subject to §58.1-3715 of the Code of
Virginia, or 1s~ public service corporation subject to §58.1-3731
of the Code of Virginia.
(b) A separate license shall be required for each definite
of business a~zt~<>~ca`'~tla~lz~ie~~_. A person engaged in two
place
::::::::.::::::::::::::.:::......:.:...:..........:....:.........:...:...:....
or more businesses or professions carried on at the same place of
business may elect to obtain one license for all such businesses
and professions if all of the following criteria are satisfied: (i)
each business or profession is se~~>sur~ a
the location and has satisfied.~any requirements imposed by state
law or other provisions of the ordinances of the County of Roanoke;
(ii) all of the businesses or professions are subject to the same
tax rate, or, if subject to different tax rates, the licensee
agrees to be taxed on all businesses and professions at the highest
rate; and (iii) the taxpayer agrees to supply such information as
the assessor may require concerning the nature of the several
businesses and their gross receipts.
L L 7 1 ..L 7 7
CVCINL~ GiLC Gi L+~+i iw,u •.c
(c) Each person subject to a license ?o' tax shall apply
to the commissioner of revenue for a license prior to beginning
business, if he was not l~~e~<1'~~r in the
County of Roanoke on or before January 1 of the license year, or no
later than March 1 of the current license year if he had been
issued a license for the preceding license year. The application
shall be on forms prescribed by the commissioner of
revenue and shall be properly completed with such information as
the commissioner may require. Every applicant for a license under
the provisions of this chapter shall furnish the commissioner of
the revenue in writing with his correct name and trade name; his
correct residence address; the nature of the business, profession,
trade, occupation or calling to be pursued; the place where it is
to be pursued; and a record of gross receipts verified by oath for
the preceding twelve (12) months; as well as such other information
as may be required by the commissioner of the revenue. The
commissioner shall compute the amount of license tax and after
payment shall issue the license, subject to zoning certification as
provided in section 10-7.
(d) No license issued pursuant to this chapter shall be valid
or effective unless and until the tax required shall be paid to the
Treasurer of Roanoke County and such payment shall be shown on the
license. No such payment shall be accepted and no business license
shall be issued until the applicant has produced satisfactory
evidence that all delinquent business license, business personal
9
~::
property, meals, transient occupancy and admissions taxes owed
te~ri:s~ to the county have been paid which have been properly
assessed against the applicant by the county.
~~ ,
Sec. 10-6. Penalty and interest.
Sec. 10-5. Payment of tax.
(a) The assessing official may grant an extension of time-
, in which to file an application for a
license, for ~ g~ cause. The extension may be
conditioned upon the timely..payment..of a reasonable estimate of the
o riate tax='~>»?~l~>~>>~#~ subject to adjustment to the
aPPr P , :«.;;;:.;:.; :::::::::::::::::::::::::::::::::::::::::::::::::::::::::.
correct tax at the end of the extension~~ together with interest
from the due date until the date paid and, if the estimate
submitted with the extension is found to be unreasonable under the
circumstances, iii`€:~ a penalty of ten percent of the portion paid
after the due date.
(b) A penalty of ten percent
may be
file an application or the failur
appropriate due date. Only the la
(10$) of the tax ,
imposed upon the failure to
e to pay the tax by the
to filing penalty shall be
10
~~ The commissioner of the revenue shall report monthly to
the treasurer the aggregate amount of license taxes assessed during
the month and placed in the hands of the treasurer for collection.
imposed by the assessing official if both the application and
payment are late; however, both penalties may be assessed if the
assessing official determines that the taxpayer has a history of
noncompliance. In the case of an assessment of additional tax made
by the assessing official, if the application and, if applicable,
the return were made in good faith and the understatement of the
tax was not due to any fraud, reckless or intentional disregard of
the law by the taxpayer, there shall be no late payment penalty
assessed with the additional tax. If any assessment of tax by the
assessing official is not paid within thirty days:: the treasurer
may impose a ten percent late payment penalty.
~'f the.failure to file or pay was not the fault of
ii::i::ii:.~.:..:...:~ii.•..:..:...~ ..::.: :::. .:.... ...: ...::i::i'.. ..: ...:: :: ::::::::?..:, ...' .:::::i:: v.:yi::::... .......: ...: ...: ..: '. ii::i::i::i'..:... !:iii. ,'~:. .iiiii%::...... y •. y •. y.:•• ::::.
the taxpayer::r~::>::>:the:>:>::t~ena~:l:t:ses :>shal; .. ~~:~:<:::>~~<::<:;~:n~~~s..e...d::::<:;:: or.... zf«:mp~:~~:~:~;
~t:~:>::>:<k>~::>:::<~t'~~:>::>::~' .>>::~.::::4.~.~:~:~:.~..::::~t~4.::::~i:S~~~.~~~:::::~k:~~lt. In order to
demonstrate lack of fault, the taxpayer must show that he acted
responsibly and that the failure was due to events beyond his
control.
Acted responsibly means that: (i) the taxpayer exercised the
level of reasonable care that a prudent person would exercise under
the circumstances in determining the filing obligations for the
business and (ii) the taxpayer undertook significant steps to avoid
or mitigate the failure, such as requesting appropriate extensions
(where applicable), attempting to prevent a foreseeable impediment,
acting to remove an impediment once it occurred, and promptly
rectifying a failure once the impediment was removed or the failure
discovered.
Events beyond the taxpayer's control include, but are not
limited to, the unavailability of records due to fire or other
casualty; the unavoidable absence (e.g., due to death or serious
illness) of the person with the sole responsibility for tax
compliance; or the taxpayer's reasonable reliance in good faith
upon erroneous written information from the assessing official, who
was aware of the relevant facts relating to the taxpayer's business
when he provided the erroneous information.
(c) Interest at the rate of ten (10) percent per annum shall
be charged on the late payment of the tax from the due date until
the date paid without regard to fault or other reason for the late
payment.
(d) Whenever an assessment of additional or omitted tax by
the assessing official is found to be erroneous, all interest and
penalty charged and collected on the amount of the assessment found
to be erroneous shall be refunded together with interest on the
refund from the date of payment or the due date, whichever is
later. Interest shall be paid on the refund of any tax paid under
this ordinance from the date of payment or due date, whichever is
later, whether attributable to an amended return or other reason.
Interest on any refund shall be paid at the same rate charged under
this chapter or §58.1-3916 of the Code of Virginia.
(e) No interest shall accrue on an adjustment of estimated
tax liability to actual liability at the conclusion of a base year.
No interest shall be paid on a refund or charged on a late payment,
provided the refund or the late
payment is made not more than thirty days from ~-i-~- the date of the
payment that created the refund;--(~i~- or the due date of the tax,
whichever is later.
(f) Taxes, penalties and interest herein provided shall be
assessed and collected in the manner provided by....law.....for.....the
enforcement of the collection of other taxes, ~'~`~t>?~7
:M.iiii:ibi}ii}iii:.i:tr•:•:yiiii}I.i::... y:: •... •.•• ..... %:::::
*****
Sec. 10-8. Situs of Gross Receipts.
(a) General rule. Whenever the tax imposed by this ordinance
is measured by gross receipts, the gross receipts included in the
taxable measure shall be only those gross receipts.attributeatta
the exercise of a i~censa3rlg privilege ~~!'<='c~>~?i'~`
definite place of business within the County of Roanoke. In the
case of activities conducted outside of a definite place of
business, such as during a visit to a customer location, the gross
receipts shall be attributed to the definite place of business from
which such activities are initiated, directed, or controlled. The
situs of gross receipts for different classifications of business
shall be attributed to one or more definite places of business or
offices as follows:
(1) The gross receipts of a contractor shall be
attributed to the definite place of business at which his
services are performed, or if his services are not performed
at any definite place of business, then the definite place of
business from which his services are directed or controlled,
unless the contractor is subject to the provisions of §58.1-
3715.
(2) The gross receipts of a retailer or wholesaler shall
be attributed to the definite place of business at which sales
solicitation activities occur, or if sales solicitation
activities do not occur at any definite place of business,
then the definite place of business from which sales
solicitation activities are directed or controlled~~~~a
12
(3) The gross receipts of a business renting tangible
personal property shall be attributed to the definite place of
business from which the tangible personal property is rented
or, if the property is not rented from any definite place of
business, then the definite place of business at which the
rental of such property is managed.
(4) The gross receipts from the performance of repair;
services shall be attributed to the
definite place of business at which the services are performed
or, if not performed at any definite place of business, then
the definite place of business from which the services are
directed or controlled.
(b) Apportionment. If the licensee has more than one
definite place of business and it is impractical or impossible to
determine to which definite place of business gross receipts should
be attributed under the general rule
. ~ the
gross receipts of the business shall be apportioned between the
definite places of businesses on the basis of payroll. Gross
receipts shall not be apportioned to a definite place of business
unless some activities under the applicable general rule occurred
at, or were controlled from, such definite place of business.
Gross receipts attributable to a definite place of business in
another jurisdiction shall not be attributed to this jurisdiction
s`o~e'b~i~au~ .. 1` . ....L the other j urisdiction does not impose
a tax on the gross receipts attributable to the definite place of
business in such other jurisdiction.
(c) Agreements. The assessor may enter into agreements with
any other political subdivision of Virginia concerning the manner
in which gross receipts shall be apportioned among definite places
of business. However, the sum of the gross receipts apportioned by
the agreement shall not exceed the total gross receipts
attributable to all of the definite places of business affected by
the a reement. '"orbb~~:n.:~::;~rs~~::f~~t~::;:;b..;::::a::::;ta:.< :~> e~ I~ tire-everr~t~re
g ::.I~ .:..........:...:......:.~1...........:.:...:...:..:...:...:......:..y.....:......:...:.~P.:.l?..:..:..
that its method of
attributing gross receipts is fundamentally inconsistent with the
method of one or more political subdivisions in which the taxpayer
is licensed to engage in business and that the difference has, or
is likely to, result in taxes on more than 100 of its gross
13
receipts from all locations in the affected jurisdictions, the
assessor shall make a good faith effort to reach an apportionment
actreement with the other political subdivisions involved.
(d) Limitations,- and extensi
gh-e
115 Vl x.111.7 Vi ulaauaavG, iaavs~,a M.aa.y
, • I /
14
(1) zr,~ny person assessed with a t licensing tax
as ~ ~ result of ~~~~an audit may apT;
:.:;::;;:.: s
within ~t't.:~;~'>::;::>~::'~:~;::.;:.;;:.;:.;:.~?.;;;>;;;:~::.;:~;;;t~?! :.::::::::::::.~::.::.::::::::::::::.::::::::::::::::.:::::;.:::::::::.;:.....~................
to the assesst~~ for a correction of the
assessment. The~~~~application must be filed in good faith and
sufficiently identify the taxpayer, audit period, remedy
sought, each alleged error in the assessment, the grounds upon
which the taxpayer relies, and any other facts relevant to the
taxpayers's contention. The assessor may hold a conference
with the taxpayer if requested by the taxpayer, or require
submission of additional information and documents, further
audit, or other evidence deemed necessary for a proper and
equitable determination of the applications. The assessment
shall be deemed prima facie correct. The assessor shall
undertake a full review of the taxpayer's claims and issue a
determination to the taxpayer setting forth its position.
Every assessment pursuant to an audit shall be accompanied by
a written explanation of the taxpayer's right to seek
correction and the specific procedure to be followed in the
County of Roanoke (e.g., the name and address to which an
application should be directed).
( 2 ) Provided an ~m~:r€'ozig' application is made
collection activity shall be
suspended until final determination is
issued by the assessor, unless the assessor determines that
collection would be jeopardized by delay or that the taxpayer
has not responded to a request for relevant information after
a reasonable time. Interest shall accrue in accordance with
the provisions of section 10-6 of this chapter, but no further
penalty shall be imposed while collection action is suspended.
The term "jeopardized by delay" includes a finding that the
application is frivolous, or that a taxpayer desires (i) too
depart quickly from the locality, (ii) to remove his~~~property
therefrom, (iii) to conceal himself or his property therein,
or (iv) to do any other act tending to prejudice, or to render
wholly or partially ineffectual, proceedings to collect the
tax for the period in question.
15
(~~.) Any taxpayer may .request.. a..written ruling regarding
the application of t3-ie ``~~`:~~`~ tax to a specific
situation from the assessor. Any person requesting such a
ruling must provide all the relevant facts for the situation
and may present a rationale for the basis of an interpretation
of the law most favorable to the taxpayer. Any
misrepresentation or change in the applicable law or the
factual situation as presented in the ruling request shall
invalidate any such ruling issued. A written ruling may be
revoked or amended prospectively if (i) there is a change in
car the g~xi~eYa?n~.....~.ssuet~ ~y .the
the law, a court decision ~ ' ~~~~~~~~~~
the assessor notifies the taxpayer of a change in the policy
or interpretation upon which the ruling was based. However,
any person who acts on a written ruling which later becomes
invalid shall be deemed to have acted in good faith during the
period in which such ruling was in effect.
Sec. 10-9. Exclusions and deductions from ~~gross receipts.~~
(a) General Rule. Gross receipts for license tax purposes
shall not include any amount not derived from the exercise of the
licensed privilege to engage in a business or profession in the
ordinary course of business or profession.
16
(b) The following items shall be excluded from gross
receipts:
(1) Amounts received and paid to the United States, the
Commonwealth or any county, city or town for the Virginia
retail sales or use tax, or for any local sales tax or any
local excise tax on cigarettes, for any federal or state
excise taxes on motor fuels.
(2) Any amount representing the liquidation of a debt or
conversion of another asset to the extent that the amount is
attributable to a transaction previously taxed (e.g., the
factoring of accounts receivable created by sales which have
been included in taxable receipts even though the creation of
such debt and factoring are a regular part of its business).
(3) Any amount representing returns and allowances
granted by the business to its customer.
(4) Receipts which are the proceeds of a loan
transaction in which the licensee is the obligor.
(5) Receipts representing the return of principal of a
loan transaction in which the licensee is the creditor, or the
return of principal or basis upon the sale of a capital asset.
(6) Rebates and discounts taken or received on account
of purchases by the licensee. A rebate or other incentive
offered to induce the recipient to purchase certain goods or
services from a person other than the offeror, and which the
recipient assigns to the licensee in consideration of the sale
of goods and services shall not be considered a rebate or
discount to the licensee, but shall be included in the
licensee's gross receipts together with any handling or other
fees related to the incentive.
rom inventor for ;;:.~.:::.:>~s'si~?~>>'~~~'
......(7 ).........Withdrawals....f .............................. Y ~`::..?:::::::::.::::::::;:::.~::::::::::::::::::::::::::::::::.
:><=:;;;d:a:s~r~but:ion:::::>::>::and::<:::>::<f:~zr; which no consideration
received and the occasional sale or exchange of assets other
than inventory, whether or not a gain or loss is recognized
for federal income tax purposes.
(8) Investment income not directly related to the
rivile a exercised b a business ukr~;<~`
p ..........::::::::::::g.... Y
~ not classified as rendering financial services.
This exclusion shall apply to interest on bank accounts of the
business, and to interest, dividends and other income derived
from the investment of its own funds in securities and other
types of investments unrelated to the licensed privilege. This
exclusion shall not apply to interest, late fees and similar
17
income attributable to an installment sale or other
transaction that occurred in the regular course of business.
Sec. 10-10. Recordkeepinq and audits.
(a) Every person who is assessable with a license
tax under this chapter, shall keep sufficient records and accounts
enable the assessor to verify the correctness of the tax paid
for the license years assessable and to enable the assessor to
ascertain what is the correct amount of tax that was assessable for
each of those years. All such records, books of accounts and
other information shall be open to inspection and examination by;
the assessor in order to allow the assessor to establish whether a
particular receipt is directly attributable to the taxable
privilege exercised within the County of Roanoke, and shall be
maintained for a period of five (5) years.
(b) The assessor shall provide the taxpayer with the option
to conduct the audit in the taxpayer's local business office, if
the records are maintained there. In the event the records are
maintained outside the County of Roanoke, copies of the appropriate
books and records shall be sent to the assessor's office upon
demand.
(c) Each licensee whose license is measured by gross receipts
or purchases shall submit to the commissioner of the revenue, not
later than March 1st of each year, a report of his gross receipts
or purchases for the preceding year.
18
(d) In those cases in which the conduct of the business,
profession, trade, occupation or calling involves operations
subject to more than one (1) rate or computed on more than one (1)
base, as here set forth, the licensee is hereby required to
maintain separate accounts for each such operation; provided,
however, that the licensee may elect to maintain a single account
for all operations tax in which case the entire business license
shall be computed at the highest rate applicable to any part of the
business taxed on gross receipts.
(e) If any licensee shall fail to maintain the records
required in this section, regularly supported by customary
vouchers, the commissioner of the revenue is hereby authorized and
directed to estimate the taxpayer's gross receipts or purchases on
the basis of the best evidence he can obtain, and the commissioner
of the revenue shall make an assessment on the basis of such
determination.
Sec. 10-11. Commencement of business.
(a) Every person beginning a business,. ...profession, trade,
occupation or calling which is subject to ~~i
under the provisions of this chapter and ~s~~based~~~in whole or in
part on gross receipts or purchases, shall estimate the amount of
the gross receipts he will receive or the purchases to be made
between the date of beginning business and the end of the then-
current year, and his license `? tax for the then-current year
shall be computed on such estimate.
(b) Whenever a license tax is so computed upon the
estimated gross receipts or purchases, any erroneous estimate shall
be subject to correction and the commissioner of the revenue shall
assess such person with any additional license fecs tax found to
be due after the end of that license year, and shall at the same
time correct the estimate for the then current license year, until
a full year of operation shall have been completed, and in case of
an over-estimate the taxpayer shall be entitled to a credit upon
his license tax payable the following year.
*****
sec. 10-15. Assessment of omitted or insufficient license ~i~<
taxes.
(a) If the commissioner of the revenue ascertains that any
person has not been assessed with a license tax levied under
the terms of this chapter for any license~~year~~of the three (3)
license years last past, it shall be the duty of the commissioner
of the revenue to assess such person with the proper license o
tax for the year or years omitted.
19
(b) If the commissioner of the revenue ascertains that any
assessment of a license ~E tax levied under the provisions of
this chapter for any of the three (3) license tax years last past
or for the then-current license tax year was for less than the
correct amount, then the commissioner of the revenue shall assess
the licensee with the additional license ~t~ tax found to be
.................. .
due.
(c) Penalty and interest at the rate provided under section
10-6 shall accrue on such omitted or insufficient tax amounts from
the date of such assessment until payment; provided, if such
assessment was necessitated through no fault of the taxpayer, such
penalty and interest shall accrue after thirty (30) days from such
date of assessment until payment.
(d) In the event that the omitted or insufficient assessment
or payment of such license ~?'s? taxes is due to the fraudulent
intent to evade taxes on the~~part of any person responsible for the
same, penalty and interest at the rate provided under section 10-6
shall accrue on such omitted or insufficient tax amounts from the
date that the tax amounts otherwise should have been due and
payable. Such person shall further be subject to any and all
applicable sanctions and criminal penalties for violation of this
chapter as provided in this Code and by State law.
Sec. 10-16. Erroneous assessment and refunds.
(a) The commissioner of the revenue is empowered to certify to
the treasurer any instances of erroneous assessments. Upon receipt
of such certificate the treasurer is directed to make a refund
based upon the certificate of the commissioner of the revenue.
(b) Licenses issued under the provisions of Article II of this
chapter, except those measured by other than gross receipts or
purchases, shall be subject to refund where the licensee goes out
of business before the end of the current license year subject to
all of the following qualifications:
(1) License for the current license year must be based on
gross receipts or purchases obtained throughout the
preceding calendar year.
(2) The reason for going-out-of-business is not connected in
any manner with the violation of any state law or local
ordinance or violation of any rules or regulations made
pursuant thereto.
(3) The amount of refund shall be determined in the following
manner: If the licensee goes out of business before the
end of any month except December, the refund shall be
calculated by dividing the tax paid for that year's
20
license by a fraction in which the numerator shall be the
number of months remaining in the calendar year following
the month in which business ceases and the denominator is
the number twelve (12); but in no case shall the refund
reduce the tax below the minimum as provided by this
Code.
'::i:.:~i:.i::i::n}ii:4i?i}i:;{tiv:i:i•• ;iii'fi}}iiii::ii::i:ii:i::: ""'%rrrrr::::::::
( 4 ) No refund shall be made of any :;a~~:ns~*:»>f;~~>;f>
minimum flat tax: or of any other ..,flat license fee not
based on gross receipts t~~tas~.
(c) Refunds based on licensee going out of business shall be
made in the same manner as herein provided for erroneous
assessments.
(d) If any person seeking a refund is indebted to the county
or any department or office thereof, or is indebted to any state
constitutional office of the county for a local levy, the refund,
or so much thereof as is necessary, shall first be applied to such
indebtedness.
(e) Any person who has been properly issued a license may
apply for a refund prior to the date upon which the license was to
become effective by providing satisfactory evidence to the
commissioner of the revenue that the business was never commenced
or the sale, show, performance, or exhibition will not take place.
Upon being satisfied that such license was never in effect, the
commissioner of the revenue may authorize a refund of the license
fee or tax paid, less a thirty dollar ($30.00) processing fee.
*****
Sec. 10-18. Enforcement of chapter.
(a) In the enforcement of the provisions of this chapter the
commissioner of the revenue of the county, in addition to the
powers herein specifically granted, shall have all and the same
enforcement authority with respect to county licenses that state
law confers upon commissioners of the revenue generally with
ses>° :<:>; ; ~ > t::>::to:>::the:<::::e~tent:>:::<that::>::~u~~:::~:;~uth<:sr;~t>
respect to state licen :..:.~e~~ I?! ................................::.::.::::::::::::::::.~::::::::::::::.
(b) As one of the means of ascertaining the amount of any
license fe tax due under the provisions of this chapter, or of
::.. ....
ascertaining any other pertinent information, the commissioner of
the revenue may require taxpayers or their agents or any person,
firm, or officer of a company or corporation to furnish information
relating to tangible or intangible personal property, income, or
license taxes of any and all taxpayers; and require such
21
persons to furnish access to
records for the purpose of
taxpayers and procuring th
complete assessment of any
personal property, income,
current year.
books of account or other papers and
verifying the tax returns of such
e information necessary to make a
taxpayer's tangible and intangible
and license `<'<` taxes for the
(3) The commissioner may, for the purpose of assessing all
taxes assessable by his office, summon the taxpayer or any other
person to appear before him at his office, to answer under oath,
questions touching the tax liability of any and all specifically
identified taxpayers. The commissioner shall not, however, summon
a taxpayer or other person for the tax liability of the taxpayer
which is the subject of litigation.
(cd) Any person who refuses to (i) furnish to the commissioner
of the revenue access to books of account or other papers and
records, (ii) furnish information to the commissioner of the
revenue relating to the assessment of taxes, (iii) answer under
oath questions touching any person's tax liability, or (iv) exhibit
to the commissioner of the revenue any subject of taxation liable
to assessment by the commissioner of the revenue, shall be deemed
guilty of a Class 4 misdemeanor. Each day's refusal to furnish such
access or information shall constitute a separate offense.
Sec. 10-19. Violations of chapter.
(a) It shall be unlawful and a violation of this chapter for
any person to operate a business, profession, trade, occupation or
calling within the county without having first obtained a license
in accordance with section 10-4 and before posting such license as
required by section 10-14. Such violations shall constitute a
Class 1 misdemeanor.
(b) Any person who shall willfully fail or refuse to file a
business license tax return as required by section
10-4 shall be guilty~~of a violation of law. Upon conviction for
such failure, the person shall be punished as a Class 3 misdemeanor
if the amount of the tax lawfully assessed in connection with the
return is one thousand dollars ($1,000.00) or less and as a Class
1 misdemeanor if the amount of the tax lawfully assessed in
connection with the return is more than one thousand dollars
($1,000.00).
(c) It shall be unlawful and a violation of this chapter for
any person to make false statements with intent to defraud in any
application, return, or affidavit required by this chapter. Such
violation shall constitute (i) a Class 3 misdemeanor if the amount
of the tax lawfully assessed in connection with the return is one
thousand dollars ($1,000.00) or less, or (ii) a Class 1 misdemeanor
22
if the amount of the tax lawfully assessed in connection with the
return is more than one thousand dollars ($1,000.00). Upon
conviction under this section, the commissioner of the revenue
shall revoke all licenses of the business for the balance of the
license year.
(d) Any person, firm, or corporation holding a license under
this chapter to operate any business shall forfeit such license
immediately upon conviction by any court of competent jurisdiction
in the Commonwealth of Virginia of a violation of (i) section 18.2-
248 Code of Virginia, relating to an imitation controlled substance
or (ii) section 18.2-248.7 Code of Virginia, relating to money
laundering.
*****
ARTICLE II. CLASSIFIED BIISINESS AND OCCIIPATIONAL LICENSE
PROVISIONS
Sec. 10-30. Contractors
(a) The annual license tax imposed hereunder for contractors
and persons constructing for their own account for sale shall be in
the amount of sixteen cents ($0.16) per one hundred dollars
($100.00) of gross receipts from the business during the preceding
calendar year ,
(b) "Contractor " means any person, firm or corporation:
(1) Accepting or offering to accept orders or contracts
for doing any work on or in any building or structure
requiring the use of paint, stone, brick, mortar, wood,
cement, structural iron or steel, sheet iron, galvanized
iron, metallic piping, tin, lead, or other metal or any
other building material;
(2) Accepting or offering to accept contracts to do any
paving, curbing, or other work on sidewalks, streets,
alleys, or highways, on public or private property, using
asphalt, brick, stone, cement, concrete, wood, on any
composition;
(3) Accepting or offering to accept an order for or
contract to excavate earth, rock, or other material for
foundation or any other purpose or for cutting, trimming
or maintaining rights-of-way;
23
• (4) Accepting or offering to accept an order or contract
to construct any sewer of stone, brick, terra cotta, or
other material;
(5) Accepting or offering to accept orders or contracts
for doing any work on or in any building or premises
involving the erecting, installing, altering, repairing,
servicing, or maintaining electric wiring, devices, or
appliances permanently connected to such wiring; or the
erecting, repairing or maintaining of lines for the
transmission or distribution of electric light and power;
or
(6) Accepting or offering to accept an order or contract
to remodel, repair, wreck, or demolish a building; or
(7) Accepting or offering to accept an order or contract
to bore or dig a well; or
(8) Accepting or offering to accept an order or contract
to install, maintain, or repair air-conditioning
apparatus or equipment; or
(9) Engaging in the business of plumbing and steam
fitting,
whether such work is done or offered to be done by day labor,
general contract or subcontract.
24
Sec. 10-31. Retailer.
(a) The annual license tax imposed hereunder for retailers or
retail merchants shall be in the amount of twenty cents ($0.20) per
one hundred dollars ($100.00) of gross receipts from the business
during the preceding license year ,
(b) "Retailer" or "Retail Merchant" shall mean any person or
merchant who sells goods, wares and merchandise for use or
consumption by the purchaser or for any purpose other than resale
by the purchaser, but does not include sales at wholesale to
institutional, commercial and industrial users.
(c) Any person who is both a wholesale merchant and a retail
merchant is subject to the retail license tax for the retail
portion of the business and the wholesale license tax for the
wholesale portion of the business. Such person may, however, obtain
a retail license for both the retail and wholesale portions of the
business.
(a) The annual license tax imposed hereunder for financial
services shall be in the amount of fifty?~ cents ($9~s@'~`)
per one hundred dollars ($100.00) of gross receipts from the
occupation during the preceding calendar year
b) "Financial services" sYra~
~ ~
25
Sec. 10-32. Financial services.
• ~ ~
'
~
5
UZ lI.l C.7 L'1VV ,~iJ.i- /vi, ~y~
/ .
(c) Those engaged in rendering financial services include,
but are not limited to, the following:
Buying installment receivables
Chattel mortgage financing
Consumer financing
Credit card services
Credit unions
Factors
Financing accounts receivable
Industrial loan companies
Installment financing
Inventory financing
Loan or mortgage brokers
Loan or mortgage companies
Safety deposit box companies
Security and commodity brokers and services
Stockbroker
Working capital financing
Other money lenders
Sec. 10-33. Real estate services.
(a) The annual license tax imposed hereunder for real estate
services shall be in the amount of fiftyk cents ($~6'`)
per one hundred dollars ($100.00) of gross receipts from the
business during the preceding calendar year
. Every person whose gross receipts
in the preceding calendar year shall be less than three thousand
dollars ( $3 , 000.00 ) from any real estate service shall €>~??
be exempt from the
26
(c) Those rendering real estate services include, but are not
limited to, the following:
Appraisers of real estate
Escrow agents, real estate
Fiduciaries, real estate
Lessors of real property
Real estate agents, brokers and managers
Real estate selling agents
Rental agents for real estate
sec. 10-34. Professional services.
(a) The annual license tax imposed hereunder for professional
services shall be in the amount of f ifty':t cents ( $9-:~$'~$)
per one hundred dollars ($100.00) of gross receipts from~~~~~the
occupation during the preceding calendar year
Every person whose gross receipts
in the preceding calendar year shall be less than three thousand
dollars $3 000.00) from any professional service shall pe~'11
occupation or vocation in which a professed knowledge of some
department of science or learning, gained by a prolonged course of
27
spectf°rec~ ~? instruction and study;; is used ~ its
practical application to the affairs of others, either advising,
guiding, or teaching them, and in serving their interests or
welfare in the practice of an art or science founded on it. The
word "profession" implp~ attainments in
professional knowledge as distinguished from mere skill, and the
application of knowledge to uses for others ~#
~L! .L.
~ ~
~ ~
Sec. 10-35. Repair service occupations.
(a) The annual license tax imposed hereunder for any repair
service occupation, business, or trade shall be in the amount of
thirty-four^ cents ($B~Q~) for each one hundred dollars
($100.00) of~~~~gross receiptsfrom the occupation during the
preceding calendar year ,
greater
(b) Repair service occupations include, but are not limited
to, the following:
Airplane repair
Auto repair, engine repair of any type
Bicycle repair
Business and office machines repair
Clothes, hats, carpets or rugs, repair of
Dressmaking, slip covers, drapery and/or curtain making
(service only)
Furniture, upholstering, repair of
Gunsmith, gun repairing
Locksmith
Machine shop, boiler shop
Mattresses, repair of
Nickel and chrome plating
28
Paint shop, other than contractor
Radio, refrigerators, electrical appliance, home appliances,
repair of
Reweaving
Road machines, farm machinery, repair of
Saw, tools, repair of
Shades, repair of
Shoe repair
Tire repair
Toys, repair of
Umbrellas, harness, leather
Washing, automatic-cleaning
Watches, clocks, repair of
Welding shop
Other repair services.
goods, repair of
of automobiles
Sec. 10-36. Personal and business service occupations.
(a ) The annual... License.., tax... imposed .hereunder .. f or...personal....or
business services.:::d :::~~.1 .:::~~~~ .~i~:~~.1~~~~~ €~t~t~....~~t~~'~!~~ ::~a'
be exempt from the
requirements of
s chapter.
(b) "Personal services" shall mean rendering for compensation
any personal, business or other services not specifically
classified as financial, real estate, professional, or repair
services, under this ordinance, or rendered in any other business
or occupation not specifically classified in this ordinance unless
exempted from local license tax by Title 58.1 of the Code of
Virginia.
(c) Those rendering a personal or business service include,
but are not limited to, the following:
Addressing letters or envelopes
Advertising agencies
Airports
Ambulance services
Amusements and recreation services (all types)
29
Animal hospitals, grooming services, kennels or stables
Artists
Auctioneers and common criers
Automobile driving schools
Barber shops, beauty parlors, and hairdressing establishments,
schools and services
Bid or building reporting service
Billiard or pool establishments or parlors
Blacksmith or wheelwright
Boat landings
Booking agents or concert managers
Bottle exchanges
Bowling alleys
Business research and consulting services
Cemeteries
Chartered clubs
Child care attendants or schools
Child or adult home care registry
Cleaning chimneys and/or furnaces
Clinical laboratory
Coin machine operator
Collection agents or agencies
Commercial photography, art and graphics
Commercial sports
Computerized information retrieval service
Dance band
Dance halls, studios and schools
Data processing, computer and systems development services
Developing or enlarging photographs
Detective agency and protective services
Domestic service registry
Drafting services
Electrolysis or scalp treatment
Engraving
Erecting, installing, removing or storing awnings
Escort service
Extermination services
Freight traffic bureaus
Fumigating or disinfecting
Funeral services and crematories
Golf courses, driving ranges and miniature golf courses
Hauling of sand, gravel or dirt
Hospitals, profit and nonprofit
Hotels, motels, tourist courts, boarding and rooming houses
and trailer parks and campsites
House cleaning services
Information bureaus
Instructors, tutors, schools and studios of music, ceramics,
art, sewing, sports and the like
Interior decorating
Janitorial services
30
Labor service
Laundry cleaning and garment services including laundries, dry
cleaners, linen supply, diaper service, coin-operated
laundries and carpet and upholstery cleaning
Limousine service
Mailing, messenger and correspondent services
Massage Therapists
Massage Technicians
Movie theaters and drive-in theaters
Musician
Nickel plating, chromizing and electroplating
Nurses and physician registries
Nursing and personal care facilities including nursing homes,
convalescent homes, homes for the retarded, old-age homes
and resthomes
Packing, crating, shipping, hauling or moving goods or
chattels for others
Parcel delivery services
Parking lots, public garages and valet parking
Pawnbrokers
Personal services, labor agents and employment bureaus
Photographers and photographic services
Photocopying
Physical fitness establishment
Physicians registry
Piano tuning
Picture framing and gilding
Porter services
Press clipping services
Private investigation
Promotional agents or agencies
Public relations services
Realty multiple listing services
Renting or leasing any items of tangible personal property
Reproduction services
Secretarial services
Septic tank cleaning
Shoe repair, shoe shine and hat repair shops
Sign painting
Statistical service
Storage--all types
Swimming pool, other than nonprofit or cooperative
Swimming pool maintenance and management
Tabulation services
Tanning salons
Tax preparers (other than professionals listed in section 10-
34)
Taxicab companies
Taxidermist
Telephone answering services
Theaters
31
Theatrical performers, bands and orchestras
Towing services
Transportation services including buses and taxis
Travel bureaus
Tree surgeons, trimmers and removal services
Trucking companies, intrastate and interstate (unless a
certified motor vehicle carrier operating in the
Commonwealth of Virginia and filing such annual report as
required by section 58.1-2654 of the Code of Virginia)
Turkish, Roman or other like baths or parlors
Undertaker, embalmer
Vehicle title service
Wake-up services
Washing, cleaning or polishing automobiles
Writers
Other personal or business service occupations.
*****
ARTICLE III. SPECIAL LICENSE PROVISIONS
*****
BeC. 10-51. ~~g~~~e$.
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Sec. 10-53. Coin-operated amusement machines; amusement machine
operators.
(a) Every person selling, leasing, renting or otherwise
furnishing or providing a coin-operated amusement machine or device
as defined by Virginia Code section 58.1-3720 (1984), shall be
deemed to be an amusement machine operator, except that a person
owning fewer than three (3) machines and operating such machines on
property owned or leased by such person is not an amusement machine
operator.
32
. (b) Every amusement machine operator as herein defined shall
pay for the privilege an annual license tax according to the
following table:
3 machines or less $ 25.00
4 machines 50.00
5 machines 75.00
6 machines 100.00
7 machines 125.00
8 machines 150.00
9 machines 175.00
10 or more machines. 200.00
(c) The license tax imposed by this section is not in lieu of,
but is in addition to, other license ~~es taxes imposed by this
Code, including the gross receipts tax imposed by section 10-36.
(d) Every amusement machine operator shall furnish to the
commissioner of the revenue a complete list of all machines on
location and the names and addresses of each location on or before
the thirty-first day of January of each year.
(e) Each machine shall have conspicuously located thereon a
decal, sticker or other adhesive label, no less than 1 x 2 inches
in size, clearly denoting the operator's name and address.
(f) Any person, firm, or corporation providing any such
amusements machines or other devices and failing to procure a
county license shall be subject to a fine of five hundred dollars
($500.00) for each offense and the machine or other device shall
become forfeited to the county.
(g) Exemptions. The amusement machine operator's license tax
shall not be applicable to operators of weighing machines,
automatic baggage or parcel checking machines or receptacles, nor
to operators of vending machines which are so constructed as to do
nothing but vend goods, wares, and merchandise or postage stamps or
provide service only, nor to operators of viewing machines or
photomat machines, nor operators of devices or machines affording
rides to children or for the delivery of newspapers.
*****
33
Sec. 10-56. Public service corporations.
(a) Every public service corporation engaged in the business
of providing telephone, telegraph, water, heat, light, or power
service shall pay for the privilege an annual license tax of one-
half of one percent (0.5~) of the gross receipts of such company
accruing from sales to the ultimate consumer in the county,
excluding gross receipts earned within the Town of Vinton,
Virginia.
(b) In the case of telephone companies, charges for long
distance telephone calls shall not be included in gross receipts
for purposes of license taxation.
(c) For the purposes of this section, gross receipts shall be
ascertained as of the thirty-first day of December of each year and
the tax for the current license year shall be based on the gross
receipts for the preceding calendar year.
d The tax im osed b this section shall be ari~'~~c~~~ta
assessed ~ ::.;.~h~::::<~c'~n:~,:~s.~,~~t?~~`:.;;~~.;;;~~:;:.:~~.~;.;;;;::<;>;:.;;:.:~;;:;:.;;; :.:::::::::.:::::::::.::::::::::.:::::::::::::::..............~?............
and shall be due and
payable to the treasurer of the county on or before the
<s March of ~ srtc~t license year.
(e) Excluded from the provisions of this section are gross
receipts attributable to service supplied to the governments of the
United States and Virginia, their political subdivisions and
agencies, and charges paid by the insertion of coins into coin
boxes of pay telephones.
*****
2. That the amendments to Chapter 10 Licenses, contained in
this ordinance, shall be effective on and from January 1, 1997,
except that the provisions relating to agreements extending the
period for assessing tax shall be effective for agreements entered
into on and after July 1, 1996.
On motion of Supervisor Eddy to adopt the ordinance, and
carried by the following vote:
AYES: Supervisors Eddy, Minnix, Harrison, Johnson
NAYS: None
34
ABSENT: Supervisor Nickens
A COPY TESTE:
~~~~~
Brenda J. olton, Deputy Clerk
RoanokE: County Board of Supervisors
35
..
DISTRIBUTION:
W. Brent Robertson, Budget Manager
R. Wayne Compton, Commissioner of
Revenue
Alfred C. Anderson, Treasurer
Circuit Court
G. O. Clemens, Judge
Roy B. Willett, Judge
Clifford R. Weckstein, Judge
Diane McQ. Strickland, Judge
Richard C. Pattisall, Judge
Robert P. Doherty, Jr., Judge
Steven A. McGraw, Clerk
Juvenile Domestic Relations District Court
Joseph M. Clarke, II, Judge
Philip Trompeter, Judge
John B. Ferguson, Judge
Joseph P. Bounds, Judge
Ruth P. Bates, Clerk
Intake Counsellor
General District Court
George W. Harris, Judge
William Broadhurst, Judge
Vincent Lilley, Judge
Julian H. Raney, Judge
Jacqueline W. Talevi, Judge
Theresa A. Childress, Clerk
Skip Burkart, Commonwealth Attorney
Paul M. Mahoney, County Attorney
Vickie L. Huffman, Assistant County
Attorney
Magistrates Sherri KrantzJBetty Perry
Main Library
John H. Cease, Police Chief
Roanoke Law Library, 315 Church Avenue,
S.W., Rke 24016
N~~: ~s-D~D ~y
.~___ __. v___._._
Roanoke County Law Library, Singleton
Osterhoudt
Roanoke County Code Book
Gerald S. Holt, Sheriff
John M. Chambliss, Jr., Assistant County
Administrator
Don C. Myers, Assistant County
Administrator
Diane D. Hyatt, Director, Finance
O. Arnold Covey, Director, Engineering &
Inspections
Terrance L. Harrington, Director, Planning
& Zoning
Gary Robertson, Director, Utility
Michael Lazzuri, Court Services
Thomas C. Fuqua, Chief, Fire & Rescue
Bill Rand, Director, General Services
Thomas S. Haislip, Director, Parks &
Recreation
Elaine Carver, Director, Procurement
John W. Birckhead, Director, Real Estate
Assessment
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AGENDA ITEM NO.
APPE SCE REQUEST
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PUBLIC HEARING ORDINANCE CITIZENS COMMENTS .
SUBJECT: ~ Q ~ ~~X
-_ I would like the Chairman of the Board of Supervisors to recognize me during the
c meeting on the above matter so that I may comment.
- WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS
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^ Each s esker will be iven between three to five minutes to comment
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^ Speaker will be limited to a presentation of their point of view only.
__ Questions of clarification may be entertained by the Chairman.
^ All comments must be directE~d to the Board. Debate between a recognized
__ speaker and audience membE~rs is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments
_ with the clerk.
^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP
SHALL FILE WITH THE CZ,ERK AUTHORIZATION FROM THE GROUP
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ORDINANCE CITIZENS CONIlVIENTS
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I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so th<<t I may comment.
- WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c
c FOR THE RECORD. I AGREE NCO ABIDE BY THE GUIDELINES LISTED
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^ Each s esker will be iven between three to five minutes to comment
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speaking as an indi~~idual or representative. The Chairman will
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^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments
_ with the clerk. ;
^ INDIVIDUALS SPEAKING ~~N BEHALF OF AN ORGANIZED GROUP
'- SHALL FILE WITH THE CI:ERK AUTHORIZATION FROM THE GROUP
ALLOWING THE INDIVIDUAL TO REPRESENT THEM.
. PLEASE PRINT LEGIBLY ,AND GIVE TO THE CLERK
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V PUBLIC HEARING ORDIrJANCE CITIZENS COn~~NTS
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I would like the Chairman of the Board of Su ervisors to reco nize me durin the
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WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS
FOR THE RECORD. I AGREE 7'O ABIDE BY THE GUIDELINES LISTED
BELOW:
^ Each speaker
will be given between three to five minutes to comment
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whether speaking as an indi~~dual or representative. The Chairman will
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^ Speaker will be limited to .a presentation of their point of view only.
Questions of clarification may be entertained by the Chairman.
^ All comments must be directF~d to the Board. Debate between a recognized
speaker and audience membE~rs is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments
__ vnth the clerk.
^ INDIVIDUALS SPEAKING l~N BEHALF OF AN ORGANIZED GROUP
c SHALL FILE WITH THE CZ,ERK AUTHORIZATION FROM THE GROUP
ALLOWING THE INDIVIDU~4L TO REPRESENT THEM.
PLEASE PRINT LEGIBLY ~~ND GIVE TO THE CLERK
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AGENDA ITEM NO. ~_
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APPE CE REQUEST
__
PUBLIC HEARING ORDINANCE CITIZENS COMMENTS
SUBJECT: ~L ~~~~.-G ~, ~ ~ ~ ~ ~ ~,., f
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I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
- WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c
FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED
BELOW:
^ Each speaker will be given between three to five minutes to comment
whether speaking as an individual or representative. The Chairman will
- decide the time limit based on -the number of citizens speakin on an issue, ;
and will enforce the rule unless instructed by the majority o~the Board to
__ do otherwise.
c ^ Speaker will be limited to a presentation of their point of view only.
__ Questions of clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized
speaker and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments
with the clerk.
^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP
"' SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP
ALLOWING THE INDIVIDUAL TO REPRESENT THEM.
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,- . PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK
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ADDRESS ~ ~ ~ / `~ ~~'~'`'~ 2 ~ 2 ~~
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LIC HEARING ORDINANCE CITIZENS COMMENTS
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I would like the Chairman of the Board of Su ervisors to reco nize me during the
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meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS
FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED
BELOW:
^ Each s Baker wi I be iven betwee
_ p 1 g n three to five minutes to comment
_ whether speaking as an individual or representative. The Chairman will
decide the time limit based on the number of citizens speakin on an issue,
- and will enforce the rule unless instructed by the majority of~the Board to
do otherwise. _
^ Speaker will be limited to a presentation of their point of view only.
Questions of clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized
speaker and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments
_ with the clerk.
^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP
SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c
ALLOWING THE INDIVIDUAL TO REPRESENT THEM.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK
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ACTION NO.
ITEM NO . ~I '`
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: June 25, 1996
AGENDA ITEM: ORDINANCE TO AMEND AND REENACT SECTIONS 10-1
THROUGH 10-6, SECTIONS 10-8 THROUGH 10-11, AND
SECTIONS 10-15, 10-16, 10-18, AND 10-19, ARTICLE I;
SECTIONS 10-30 THROUGH 10-36, ARTICLE II; AND
SECTIONS 10-53 AND 10-56, ARTICLE III; AND TO
REPEAL SECTION 10-51, ARTICLE III; OF CHAPTER 10
LICENSES OF THE ROANOKE COUNTY CODE IN ORDER TO
COMPLY WITH THE AMENDED STATE CODE ENABLING
LEGISLATION, TO IMPOSE A LICENSE FEE, AND TO
PROVIDE FOR TAX LIMITATIONS AND RATE INCREASES
RELATING TO THE ROANOKE COUNTY BUSINESS,
PROFESSIONAL, AND OCCUPATIONAL LICENSE TAX
COUNTY ADMINISTRATOR'S COMMENTS:
The Board has already adopted the School Board budget which is based on revenues from these
changes. The changes do not increase the BPOL revenue, they simply replace those funds that
would otherwise be lost as a result of General Assembly legislation. This keeps Roanoke County
consistent with Roanoke City which just adopted their new ordinance and with the City of Salem.
As the Board requested on June 11, letters have been sent to all businesses in Roanoke County
advising them of the changes and this public hearing.
EXECUTIVE SUMMARY'
This is the second reading of the proposed ordinance to amend
and reenact Chapter 10 Licenses of the Roanoke County Code relating
to the Roanoke County Business, Professional, and Occupational
License (BPOL) tax. The first reading was held on June 11, 1996,
and the public hearing and second reading is scheduled for June 25,
1996.
BACKGROUND'
Chapter 37 (Section 58.1-3700, et seq.) of the Code of
Virginia, 1950, as amended, authorizes localities to adopt an
ordinance imposing a business, professional, and occupational
license (BPOL) tax. In response to criticism of the BPOL tax and
support for repeal of the state enabling legislation to eliminate
the tax, due to disparity among localities in the tax provisions
and administration, many local governments adopted the uniform
provisions proposed by the Virginia Municipal League (VML) to
~ V J~
voluntarily address the concerns. The Board of Supervisors adopted
an amended BPOL Ordinance with the uniform provisions on
December 12, 1995.
The BPOL tax was not eliminated by the 1996 session of the
General Assembly, but significant amendments were made to the
enabling legislation through adoption of House Bill 293. Specific
provisions to address such issues as key definitions, rules for
establishing situs, interest and penalty provisions, and due dates
were adopted into the state code and are required to be
incorporated into any local BPOL ordinance no later than January 1,
1997.
In addition, the 1996 General Assembly provided that no
locality could impose a BPOL tax on any business with gross
receipts less than $100,000, which will have a significant impact
upon the revenue generated to local governments by the tax. The
amended legislation authorizes localities to impose a fee not to
exceed $100, applicable to all businesses, for issuance of a
business license.
SUMMARY OF INFORMATION:
County staff has prepared the proposed amendments to Chapter
10, Licenses, in order to assure that the Roanoke County BPOL
ordinance will be in conformity with the requirements of the
amended state enabling legislation as of January 1, 1997. Many of
the provisions now required by the state were adopted by the Board
in December, 1995, but some additional changes are necessary.
Revisions to the definitions in §10-2 of Article I and in §10-
32(b), §10-33(b), and §10-34(b) of Article II, and the revisions to
§§10-3(b), 10-4, 10-5, 10-6, 10-9, and 10-18 of Article I are to
conform with the exact language of the amended corresponding
provisions of the Code of Virginia. Sections 10-4(c), 10-10, 10-
11, 10-15, 10-16, and 10-18 of Article I, and §10-53 of Article
III, are amended to incorporate references to the license fee, as
well as the license tax, in the BPOL ordinance.
The major substantive changes to the administrative portion of
the BPOL ordinance are within §10-8, where provision is made for
the taxpayer to obtain a determination or opinion from the Virginia
Department of Taxation in certain circumstances, for agreement
between the taxpayer and the assessing official to extend the time
for assessment of the tax and specifying the limitation periods for
collection of the tax in such cases, and for taxpayer appeals to
the Tax Commissioner for correction of assessments.
2
..
v-I
Section 10-3 provides for imposition of the $50.00 fee for
issuance of a business license and provides for levy and collection
of the BPOL tax, subject to the limitation of no tax upon any
business with gross receipts of less than $100,000.00.
Sections 10-30 through 10-36 of Article II, which contain the
business classifications subject to taxation and the applicable
rates, have been amended to delete the $30.00 minimum tax which is
no longer applicable. Section 10-30 has been added to specify
businesses which are included within the 'contractor'
classification. Section 10-31(d) has been added, as provided in
the state code, to include short-term rental business in the
retailer classification for tax rate purposes.
Sections 10-32, 10-33, and 10-34, relating to businesses
classified for taxation purposes as financial, real estate, and
professional services, have been amended to provide for the rate
increase from $.50 to $.58 per $100 of gross receipts. Sections
10-35 and 10-36, relating to businesses classified for taxation
purposes as repair, personal and business services, and including
all other businesses and occupations not specifically listed or
excepted in the ordinance, have been amended to provide for the
rate increase from $.34 to $.36 per $100 of gross receipts. These
rates are the maximums authorized by statute and have previously
been in effect in many other Virginia localities.
Under Roanoke County's current ordinance, every person whose
gross receipts from a real estate service, a professional service,
or a personal or business service are less than $3,000.00 has been
exempt from payment of the BPOL tax. Under the new legislation,
these businesses would not be taxable but would be subject to the
$50.00 license fee. At the request of the Commissioner of Revenue,
sections 10-33, 10-34 and 10-36 have been amended to also exempt
these businesses from payment of the license fee, except upon the
initial filing of an application for a license.
Section 10-51 is to be repealed, as the corresponding state
code legislation, §58.1-3725, is repealed, effective January 1,
1997.
Section 10-56(d) is amended to clarify that the license tax
for public service corporations is to be administered by the
Commissioner of Revenue as provided for all other taxes under
Chapter 10, and the tax is payable on or before the first day of
March.
FISCAL IMPACT•
Based on State code, as amended by House Bill 293, adopted by
the 1996 session of the Virginia General Assembly and approved by
Governor George Allen, Roanoke County must exempt all businesses
3
r
~- i
with less than $100,000 of gross receipts from BPOL taxes. The
projected revenue loss from this amendment to state code totals
approximately $460,000. The state provisions also allow localities
to charge a licensing fee of up to $100 for all businesses and set
a maximum rate, by category, that can be used to calculate BPOL tax
liability for a taxpayer.
By imposing a $50 licensing fee
by state code) and increasing the two
in the ordinance to the maximum, ther
Roanoke County. The ordinance change
but will recover projected losses in r
code amendments.
STAFF RECOMMENDATION:
(one-half the amount allowed
rate categories referred to
e will be no fiscal impact to
will not increase revenues,
evenue brought about by state
Approve the second reading of the proposed ordinance to amend
and reenact Sections 10-1 through 10-6, Sections 10-8 through 10-
11, and Sections 10-15, 10-16, 10-18, and 10-19, Article. I;
Sections 10-30 through 10-36, Article II; and Sections 10-53 and
10-56, Article III; and to repeal Section 10-51, Article III; of
Chapter 10 Licenses of the Roanoke County Code in order to comply
with the amended state code enabling legislation, to impose a
license fee, and to provide for tax limitations and rate increases
relating to the Roanoke County business, professional, and
occupational license tax.
Respect ully submitted,
Brent Ro ertson
Budget Manager
Approved by,
Elmer C. Hodge
County Administrator
Action
Approved ( )
Denied ( )
Received ( )
Referred
to
Motion by
Eddy
Harriso
Johnson
Minnix
Nickens
Vote
No Yes Abs
4
~,1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 25, 1996
ORDINANCE TO AMEND AND REENACT SECTIONS 10-1
THROUGH 10-6, SECTIONS 10-8 THROUGH 10-11, AND
SECTIONS 10-15, 10-16, 10-18, AND 10-19,
ARTICLE I; SECTIONS 10-30 THROUGH 10-36,
ARTICLE II; AND SECTIONS 10-53 AND 10-56,
ARTICLE III; AND TO REPEAL SECTION 10-51,
ARTICLE III; OF CHAPTER 10 LICENSES OF THE
ROANORE COUNTY CODE IN ORDER TO COMPLY WITH
THE AMENDED STATE CODE ENABLING LEGISLATION,
TO IMPOSE A LICENSE FEE, AND TO PROVIDE FOR
TAX LIMITATIONS AND RATE INCREASES RELATING TO
THE ROANORE COUNTY BUSINESS, PROFESSIONAL, AND
OCCUPATIONAL LICENSE TAX
WHEREAS, pursuant to the authority of Chapter 37 (Section
58.1-3700, et se .) of the Code of Virginia, 1950, as amended, the
County of Roanoke, Virginia, imposes a business, professional, and
occupational license (BPOL) tax through the adoption of an
ordinance codified in Chapter 10 Licenses of the Roanoke County
Code; and,
WHEREAS, said state enabling legislation has been amended
through the adoption of House Bill 293 by the 1996 session of the
Virginia General Assembly; and,
WHEREAS, amended §58.1-3706 of the Code of Virginia, related
to limitations on the rate of license taxes, provides that no local
license tax shall be imposed on any person whose gross receipts
from a business, profession or occupation subject to licensure are
less than $100, 000 in a locality with a population greater than
50,000; and,
WHEREAS, the Board of Supervisors of the County of Roanoke,
Virginia, has determined that the imposition of a $50 fee for
v-i
issuance of a business license, pursuant to amended §58.1-3703.A.
of the Code of Virginia authorizing an issuance fee not to exceed
$100 on all businesses subject to licensure, is necessary in order
to cover the cost of issuing the license and administering the BPOL
tax, and to offset the loss of revenue to the County as a result of
the exemption to businesses with gross receipts less than $100,000;
and,
WHEREAS, the Board of Supervisors has further determined that
it is necessary to increase the rate of taxation for all businesses
to the maximum rates permitted under the state code, namely: from
$.50 to $.58 per $100 of gross receipts for businesses classified
as financial, real estate, and professional services; and from $.34
to $.36 per $100 of gross receipts for businesses classified as
repair, personal and business services, and all other businesses
and occupations not specifically listed or excepted; and,
WHEREAS, the Board of Supervisors finds that amendments to the
administrative provisions of Chapter 10 Licenses is necessary in
order to assure that the Roanoke County BPOL ordinance will be in
conformity with the requirements of the amended state enabling
legislation as of January 1, 1997; and,
WHEREAS, legal notice of these amendments has been published
in a newspaper of general circulation within Roanoke County on
June 11, 1996, and June 18, 1996; and,
WHEREAS, the first reading of this ordinance was held on
June 11, 1996, and the second reading and public hearing on this
ordinance was held on June 25, 1996.
2
y-I
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That Chapter 10, LICENSES of the Roanoke County Code be
amended and reenacted as follows:
Chapter 10. LICENSES*
ARTICLE I. IN GENERAL
Sec. 10-1. Overriding Conflicting Ordinances.
~ Except as may be otherwise provided by the laws of the
Commonwealth of Virginia, and notwithstanding any other current
ordinances or resolutions enacted by the Board of Supervisors of
the County of Roanoke, Virginia, whether or not compiled in the
Code of the County of Roanoke, Virginia, to the extent of any
conflict, the following provisions shall be applicable to the levy,
..............................
assessment, and collection of licenses required and ~~~ariel taxes
imposed on businesses, trades, professions'<~;`tt;'~';ci~ and
callings and upon the persons, firms and corporations engaged
therein within the County of Roanoke.
For the purposes of this chapter, unless otherwise required by
the context:
(a) Affiliated group means:
(1) One or more chains of ^~' ~~~' ~ `~' ~ corporations
sul~''ec!t<?~!1'u~a connected throu h stock ownershi with a
'commori~ parent corporation which is a~ ~ „~' ~~~' ~'~' .. corporation
subject to i~cluszort if:
(i) Stock possessing at least eighty percent of the
voting power of all classes of stock and at least eighty
percent of each class of the nonvoting stock of each of
the ~ ~~' ~~~' ~ h' ~ corporations sub~~ct tQ ~.nclu~a.or, except
3
Sec. 10-2. Definitions.
v-~
the common parent corporation, is owned directly by one
or more of the other ~ ~^' ••a ~'~' ^ cor orations sub<' ect :t~
p
...:::.:.:::.:::::::::::.:::::::::
~;~us~?<ti and
(ii) The common parent corporation directly owns
stock possessing at least eighty percent of the voting
power of all classes of stock and at least eighty percent
of each class of the nonvoting stock of at least one of
...........................................................................
the other -~ ~^' •'a ~'~' ~ub~e~t....~a ~.n~i~ts~.vn corporations.
As used in this subdvsori~~~~~~~tfi~e~~ term ~ ''stock" does not
include nonvoting stock which is limited and preferred as
to dividends the 5; ~e-~m "~ ~^' •~'' ~'~' ^ corporation
.................................................:.:........:::...................................
.;;:.. <;:.:;.;::.::.<:::;::; :.:;;:.:>::>::,>:;:.;::;:.;:.:::;:.;:.;:.;:.:;.::;:.;:.;:;;r; :means an cor oration within the
~a~ffl~iatedgroup irrespective of the state or country of
its incorporation; and the term "receipts" includes gross
receipts and gross income.
(2) Two or more corporations if five or fewer persons who are
individuals, estates or trusts own stock possessing:
(i) At least eighty percent of the total combined
voting power of all classes of stock entitled to vote or
at least eighty percent of the total value of shares of
all classes of the stock of each corporation;:;;;,- and
(ii) More than fifty percent of the total combined
voting power of all classes of stock entitled to vote or
more than fifty percent of the total value of shares of
all classes of stock of each corporation, taking into
account the stock ownership of each such person only to
the extent such stock ownership is identical with respect
to each such corporation.
......................................
When one or more of the ~ ~^' ••~' ~'~' ^ corporations ~ubjj;~c~,,,,tt
...
__
..;;:;;
a:,v.:zY, including the common parent corporation is a noristock
corporation, the term "stock" as used in this subdivision shall
refer to the noristock corporation membership or membership voting
rights, as is appropriate to the context.
(b) Assessment means a determination as to the proper rate of
tax, the measure to which the tax rate is applied, and ultimately
the amount of tax, including additional or omitted tax, that is
due. An assessment shall include a written assessment made
pursuant to notice by the assessing official or a self-assessment
made by a taxpayer upon the filing of a return or otherwise not
pursuant to notice. Assessments shall be deemed made by an
assessing official when a written notice of assessment is delivered
to the taxpayer by the assessing official or an employee of the
assessing official, or mailed to the taxpayer at his last known
address. Self-assessments shall be deemed made when a return is
filed, or if no return is required, when the tax is paid. A return
4
~,~
filed or tax paid before the last day prescribed by ordinance for
the filing or payment thereof shall be deemed to be filed or paid
on the last day specified for the filing of a return or the payment
of tax, as the case may be.
(c) Assessor or assessing official means the Commissioner of
the Revenue of the County of Roanoke, Virginia, and any of the
Commissioner's duly authorized deputies, assistants, employees or
agents.
(d) Base year means the calendar year preceding the license
ear exce t for contractors subject to , the.. provi.s.ions....o.f...,..§.58...1-
Y .:::::~:.;:.;:::.;::.;:.;;;;:.;:.; .:::::::::::::.~::::::.::.~:..
3 715 . ~`.h.~.......~~.~~.......~~ ............. ..... g.................. g` ...................:................... ...........::.:..................................
(e) Business means a course of dealing which requires the
time, attention and labor of the person so engaged for the purpose
of earning a livelihood or profit. It implies a continuous and
regular course of dealing, rather than an irregular or isolated
transaction. A person may be engaged in more than one business.
The following acts shall create a rebuttable presumption that a
person is engaged in a business: (i) advertising or otherwise
holding oneself out to the public as being engaged in a particular
business-i- or (ii) filing tax returns, schedules and documents that
are required only of persons engaged in a trade or business.
(f) Commissioner or Commissioner of Revenue means the
Commissioner of the Revenue of the County of Roanoke, Virginia, and
any of the Commissioner's duly authorized deputies, assistants,
employees or agents, and for purposes of this chapter, shall have
the same meaning as 'assessor' or 'assessing official.'
(g) County means the County of Roanoke, Virginia.
(h) Definite place of business means an office or a location
at which occurs a regular and continuous course of dealing for
thirty consecutive days or more. A definite place of business for
a person engaged in business may include a location leased or
otherwise obtained from another person on a temporary or seasonal
basist and real property leased to another. A person's residence
shall be deemed to be a definite place of business if there is no
definite place of business maintained elsewhere and the person is
not licensable as a peddler or itinerant merchant.
(i) Gross receipts means the whole, entire, total receipts
,,.,} ~~ ~ ~~. ~ ' ~ on-a-~eae, without deduction, ,-
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The calculation of gross receipts for license ~a-x purposes shall be
on either a cash or accrual basis; provided, however, that the
basis used must coincide with the system of accounts used by the
taxpayer and the method employed by the taxpayer for federal and
state income tax purposes.
(j) License year means the calendar year for which a license
is issued for the privilege of engaging in business.
(k) Person shall include individuals, firms, copartnerships,
corporations, companies, associations, or joint stock corporations;
and it shall include any trustee, receiver, assignee, or personal
representative thereof carrying on or continuing a business,
profession, trade, occupation or calling. This definition shall
not include a trustee, receiver, or other representative duly
appointed by a court to liquidate assets for immediate
distribution; or a sergeant, sheriff, or deputy selling under
authority of process or writ of a court of justice.
(1) Purchases shall mean all
received ~er ..~e~ for sale at eac
wholesale
goods, wares and merchandise
h definite place of business of
,, ~, , , .. ez--~e
merchant::: ,
6
v~i
wee--~e-~~e3~e-a~r~g~ee~s-~ ~~~-o=---~~~~~ ..+.~...,~~_.;
_ a ~ .. ~ r.ti, ~ „ a ; ~~l'~E<.':t'~7",'1~ '~i~1 Cl: ~~iiid ~'u {'!
(n) Treasurer shall mean the Treasurer of the County of
Roanoke, Virginia, and any of the Treasurer's duly authorized
deputies, assistants, employees or agents.
Sec. 10-3. Levying of license fees and'.',taxes.
(a)
~" e~y-ze;d`~-e ~--ai~~--~3'ei~e~'~2-azTtin ~-coz-~x-cccca-~e--ai~izua s
~i e~~arc-rrcr
i
i
7
(m) Services shall mean things purchased by a customer which
do not have physical characteristics, or which are not goods,
wares, or merchandise.
---- ~Aa~~ He €ea the
V-
Sec. 10-4. License Requirement.
(a) Every person engaging in the County of Roanoke in any
business, trade, profession, occupation or calling (collectively
hereinafter "a business") as defined in this ordinance, unless
otherwise exempted by law, shall .apply fora license for each such
• f i thy:::::. e r ~ ~ n h>a s .. a.. d~~~ n ~~::: l a ~;~.:c~ ~:>bu ~ ~.n~:s ~.<<~ ~:<'
business i ( ) ........I~ ~... „_ . .... ...:......::..:::. .. _>_
8
^ 1 G 111
zrt-t-~e-E6~, -A i ~ ~ ~ ..ti. +- +- a ~ ' ~
11V V 1
+' y' a-E6uTr c~ri=cn-3~ 6 ~e~6-~cir~- j~cirp 6-.^ze5-6z cn=~-v ru rnuTrc=-=h =~ Z
~c.~'rccnrca-cr'atzzsrrc~pz~cA•e-6-~~~rPCr~6i-~ ~ ~ +. l-• v c;..~ ~ ~ ~ "' y
v-~
contractor subject to §58.1-3715 of the Code of
Virginia, or ~s--a public service corporation subject to §58.1-3731
of the Code of Virginia.
(b) A separate license shall be required for each definite
business 8!?2~~~~>sfo<~~;~J~~;~e'~~:. A person engaged in two
:.::
place o f .:>;::.;:.::»::<:>::>::> ::.>;;::;.;::.;:.::<:.;:.::.;;:;:.; .:;<;:.;:: >.;:.;.;::
or more businesses"or~professioris carried on at the same place of
business may elect to obtain one license for all such businesses
and professions if all of the following criteria are satisfied: (i)
each business or profession is ub~cc,t..a~ ~~nsur~ ' ~ ^^ ""~'' ^ at
the location and has satisfied'~~ariy requremerits'~mposed by state
law or other provisions of the ordinances of the County of Roanoke;
(ii) all of the businesses or professions are subject to the same
tax rate, or, if subject to different tax rates, the licensee
agrees to be taxed on all businesses and professions at the highest
rate; and (iii) the taxpayer agrees to supply such information as
the assessor may require concerning the nature of the several
businesses and their gross receipts.
(c) Each person subject to a license f~e_,or; tax shall apply
to the commissioner of revenue for a license prior to beginning
business if he was not stzb: ;~~ta;<1`~ur;~z in the
:~
County of Roanoke on or before January 1 of the license year, or no
later than March 1 of the current license year if he had been
issued a license for the preceding license year. The application
shall be on forms prescribed ~„'' `~~~^~' ^''^'' by the commissioner of
revenue and shall be properly completed with such information as
the commissioner may require. Every applicant for a license under
the provisions of this chapter shall furnish the commissioner of
the revenue in writing with his correct name and trade name; his
correct residence address; the nature of the business, profession,
trade, occupation or calling to be pursued; the place where it is
to be pursued; and a record of gross receipts verified by oath for
the preceding twelve (12) months; as well as such other information
as may be required by the commissioner of the revenue. The
commissioner shall compute the amount of license tax and after
payment shall issue the license, subject to zoning certification as
provided in section 10-7.
(d) No license issued pursuant to this chapter shall be valid
or effective unless and until the tax required shall be paid to the
Treasurer of Roanoke County and such payment shall be shown on the
license. No such payment shall be accepted and no business license
shall be issued until the applicant has produced satisfactory
evidence that all delinquent business license, business personal
9
~-i
property, meals, transient occupancy and admissions taxes owed }a;
el~t to the county have been paid which have been properly
'assessed"`against the applicant by the county.
Sec. 10-5. Payment of tax.
~ ~, , , ~. -~e--ai~~ p-a~ab-~e~ ~~ t-~i n~t~i~~ ---~3
~
} -~ ~-e
~-e
~em~e~r~e~~r-
~~ ~--~~e-b e e~s ,
Sec. 10-6. Penalty and interest.
(a) The assessing official may grant an extension of time-
, in which to file an application for a
license, for ``~a geed cause. The extension may be
conditioned upon the timely payment of a reasonable estimate of the
.:::.::::::..::.
appropriate tax; , t~a;e` ~.az~ a.,s then subject to adjustment to the
correct tax at the end of the extensiori~ together with interest
from the due date until the date paid and, if the estimate
submitted with the extension is found to be unreasonable under the
circumstances, trt a penalty of ten percent of the portion paid
...:...........
...............
after the due dater
(b) A penalty of ten percent (10%) of the tax ~-it~i-a
~ir}ix~ez }~~ a~" ~~~ '~' ^. ^`~ may be imposed upon the failure to
file an application or the failure to pay the tax by the
appropriate due date. Only the late filing penalty shall be
10
:; The commissioner of the revenue shall report monthly to
the treasurer the aggregate amount of license taxes assessed during
the month and placed in the hands of the treasurer for collection.
v-~
imposed by the assessing official if both the application and
payment are late; however, both penalties may be assessed if the
assessing official determines that the taxpayer has a history of
noncompliance. In the case of an assessment of additional tax made
by the assessing official, if the application and, if applicable,
the return were made in good faith and the understatement of the
tax was not due to any fraud, reckless or intentional disregard of
the law by the taxpayer, there shall be no late payment penalty
assessed with the additional tax. If any assessment of tax by the
assessing official is not paid within thirty daysr the treasurer
may impose a ten percent late payment penalty. 'T'~ _ ~'}""' "'~""
rror~ e--i~j~9S c'cr~ 6~ i-f t mti'~ 6S~e ~~cri'r~s~~---a~ac., a t-.. , ~ t~, ,. .. ~ F ~ ~ ~ .. i =_;,~~,
a~~e~s~e~~em, _f the failure to file or pay was not the fault of
>;:.;:. rat::::>::be::>::>a~:n~ >:a~ed :.;:.;::t~.r::>::>a:~«:::>zm :~s~cl<::€:
he tax a er>°:::::>: Y~~;»:::.era:1a<~~::::::~ha:1a::::n ...:.................:::::::::::.::::::::::::::::r:::.::::..::.............:.::.:::~:.::::::::::::::r.:
t 1~ V , ...................~............__ _ _..... _........................ .......,. _ .~ ... .................... _ _.._.......
......
sha::.:::::>€~Se..::a~aa~:~.......:.>>.:::..:'~:::`v.. ?.,~a.a :.....::....::.4....~sses~e:.:.......:.~..:.•
demonstrate lack of fault, the taxpayer must show that he acted
responsibly and that the failure was due to events beyond his
control.
Acted responsibly means that: (i) the taxpayer exercised the
level of reasonable care that a prudent person would exercise under
the circumstances in determining the filing obligations for the
business and (ii) the taxpayer undertook significant steps to avoid
or mitigate the failure, such as requesting appropriate extensions
(where applicable), attempting to prevent a foreseeable impediment,
acting to remove an impediment once it occurred, and promptly
rectifying a failure once the impediment was removed or the failure
discovered.
Events beyond the taxpayer's control include, but are not
limited to, the unavailability of records due to fire or other
casualty; the unavoidable absence (e.g., due to death or serious
illness) of the person with the sole responsibility for tax
compliance; or the taxpayer's reasonable reliance in good faith
upon erroneous written information from the assessing official, who
was aware of the relevant facts relating to the taxpayer's business
when he provided the erroneous information.
(c) Interest at the rate of ten (10) percent per annum shall
be charged on the late payment of the tax from the due date until
the date paid without regard to fault or other reason for the late
payment.
(d) Whenever an assessment of additional or omitted tax by
the assessing official is found to be erroneous, all interest and
penalty charged and collected on the amount of the assessment found
to be erroneous shall be refunded together with interest on the
refund from the date of payment or the due date, whichever is
later. Interest shall be paid on the refund of any tax paid under
this ordinance from the date of payment or due date, whichever is
later, whether attributable to an amended return or other reason.
11
V~~
Interest on any refund shall be paid at the same rate charged under
this chapter or §58.1-3916 of the Code of Virginia.
(e) No interest shall accrue on an adjustment of estimated
tax liability to actual liability at the conclusion of a base year.
No interest shall be paid on a refund or charged on a late payment,
i-~-e~e~-e£~ provided the refund or the late
payment is made not more than thirty days from {)- the date of the
payment that created the refund~~ or the due date of the tax,
whichever is later.
(f) Taxes, penalties and interest herein provided shall be
assessed and collected in the manner provided bx law for the
enforcement of the collection of other taxes, ~e~a'~;<~ ;z~ay?b
*****
Sec. 10-8. Situs of Gross Receipts.
(a) General rule. Whenever the tax imposed by this ordinance
is measured by gross receipts, the gross receipts included in the
taxable measure shall be only those gross receipts attributed to
:::::::.
the exercise of a ' ~ ^^"^~'~' ^ privilege sub~e~ ;:tea: ~.~.c~x~~u?~e at a
definite place of business within the Courity~~of~Roanoke. In the
case of activities conducted outside of a definite place of
business, such as during a visit to a customer location, the gross
receipts shall be attributed to the definite place of business from
which such activities are initiated, directed, or controlled. The
situs of gross receipts for different classifications of business
shall be attributed to one or more definite places of business or
offices as follows:
(1) The gross receipts of a contractor shall be
attributed to the definite place of business at which his
services are performed, or if his services are not performed
at any definite place of business, then the definite place of
business from which his services are directed or controlled,
unless the contractor is subject to the provisions of §58.1-
3715.
(2) The gross receipts of a retailer or wholesaler shall
be attributed to the definite place of business at which sales
solicitation activities occur, or if sales solicitation
activities do not occur at any definite place of business,
then the definite place of business from which sales
..:::::::....:::::::::.::::::::.::.:;:.;
solicitation activities are directed or controlled~sl~r~w?;r
12
v-~
(3) The gross receipts of a business renting tangible
personal property shall be attributed to the definite place of
business from which the tangible personal property is rented
or, if the property is not rented from any definite place of
business, then the definite place of business at which the
rental of such property is managed.
(4) The gross receipts from the performance of ~~~
?tea-s-i-~res3~~e~~ services shall be attributed to the
definite place of business at which the services are performed
or, if not performed at any definite place of business, then
the definite place of business from which the services are
directed or controlled.
(b) Apportionment. If the licensee has more than one
definite place of business and it is impractical or impossible to
determine to which definite place of business gross receipts should
be attributed under the general rule and-t-he-a-£~~e~~' ;u=_=a==}-=~~
~~ra~~e-~e~e~e~-a~-a~~e~-e~t~-t-a~r~e~e~ , ~a^r} ~ ~ *"'
cs-~~.~ca~-~cco~-c-€ert~3-i-~r-~-3ST~~-vTe-~cr:c-ce~e-e- - -- ~------, the
gross receipts of the business shall be apportioned between the
definite places of businesses on the basis of payroll. Gross
receipts shall not be apportioned to a definite place of business
unless some activities under the applicable general rule occurred
at, or were controlled from, such definite place of business.
Gross receipts attributable to a definite place of business in
another jurisdiction shall not be attributed to this jurisdiction
os ~„ '~'~^ ^ ^„} the other jurisdiction does not impose
~a~~~~tax`"on the gross receipts attributable to the definite place of
business in such other jurisdiction.
(c) Agreements. The assessor may enter into agreements with
any other political subdivision of Virginia concerning the manner
in which gross receipts shall be apportioned among definite places
of business. However, the sum of the gross receipts apportioned by
the agreement shall not exceed the total gross receipts
attributable to all of the definite places of business affected by
the a reement. ` on<bea:n.::>::nat::~:faed::>b: ;>::>:a<:::aa:x ;a <:~r; I~~-~-~-e~=exa:. ~___
:.
~ss.~s~-i~g e~~ '~~ ~ ~ -~~}`~r~e~~~e~es-a~~a-tee-that its method of
attributing gross receipts is fundamentally inconsistent with the
method of one or more political subdivisions in which the taxpayer
is licensed to engage in business and that the difference has, or
is likely to, result in taxes on more than 100% of its gross
13
~, i
receipts from all locations in the affected jurisdictions, the
~~ccccnr shall make a cYnnr3 faith effort to reach an apportionment
14
(d) Limitations,- and extensions, ,~
v-
(1) a~,ny person assessed with a a~~ licens;~' tax
a^w ~~.,^ ^~.a;„^~^^ as ~ ~e result of~~~~~an audit ma a: 1>::
.;:.;::;:.:~,t
;:.;<;::~zn~
~e
«<~'ses
~: h... ~.
>: < : >::>::>: <:: ;. ;: >::>::::: : a><::::xG?m<::::ahe::<:::c~a<te:<:::::c~:> s~ .................................................
within ri~.xxe~t......[.~iJ.'~..._.~.~3~..,.. .............. ......,..... ................................
.~.FF~ ..+ -.l
to the assess<i~r;~ ____.____ for a correction of the
assessment. The~~~application must be filed in good faith and
sufficiently identify the taxpayer, audit period, remedy
sought, each alleged error in the assessment, the grounds upon
which the taxpayer relies, and any other facts relevant to the
taxpayers's contention. The assessor may hold a conference
with the taxpayer if requested by the taxpayer, or require
submission of additional information and documents, further
audit, or other evidence deemed necessary for a proper and
equitable determination of the applications. The assessment
shall be deemed prima facie correct. The assessor shall
undertake a full review of the taxpayer's claims and issue a
determination to the taxpayer setting forth its position.
Every assessment pursuant to an audit shall be accompanied by
a written explanation of the taxpayer's right to seek
correction and the specific procedure to be followed in the
County of Roanoke (e.g., the name and address to which an
application should be directed).
(2 ) Provided air t,mel~` and cam~iet~ application is made
,~r~;-.., ^^ -~-- ^F r*- collection activity shall be
suspended until 3~y~~-a~=~thc a final determination is
issued by the assessor, unless the `assessor determines that
collection would be jeopardized by delay or that the taxpayer
has not responded to a request for relevant information after
a reasonable time. Interest shall accrue in accordance with
the provisions of section 10-6 of this chapter, but no further
penalty shall be imposed while collection action is suspended.
The term "jeopardized by delay" includes a finding ,that the
application is frivolous, or that a taxpayer desires tt~ (i) ~e
depart quickly from the locality, (ii) ~e remove his property
therefrom, (iii) ~e conceal himself or his property therein,
or (iv) ~ do any other act tending to prejudice, or to render
wholly or partially ineffectual, proceedings to collect the
tax for the period in question.
15
v-i
(~?~) Any taxpayer may request a written ruling regarding
the application of ~e a;::;;::::~:Qa:~::::::~:at;~~n~; tax to a specific
situation from the assessor: Ariy~person requesting such a
ruling must provide all the relevant facts for the situation
and may present a rationale for the basis of an interpretation
of the law most favorable to the taxpayer. Any
misrepresentation or change in the applicable law or the
factual situation as presented in the ruling request shall
invalidate any such ruling issued. A written ruling may be
revoked or amended prospectively if (i) there is a change in
the law, a court decision, or the ~uideline~ ie~ued bar the:
:..;.:::: .
~ep~?~tx~en~.,.Q~ ~ax~~a.on ~pcan which the ~~ang was ba~~d or (~~)
t~e~~~~assessor notifies the taxpayer of a change ri tYie policy
or interpretation upon which the ruling was based. However,
any person who acts on a written ruling which later becomes
invalid shall be deemed to have acted in good faith during the
period in which such ruling was in effect.
Sec. 10-9. Exclusions and deductions from ~~gross receipts.~~
(a) General Rule. Gross receipts for license tax purposes
shall not include any amount not derived from the exercise of the
licensed privilege to engage in a business or profession in the
ordinary course of business or profession.
16
~_i
(b) The following items shall be excluded from gross
receipts:
(1) Amounts received and paid to the United States, the
Commonwealth or any county, city or town for the Virginia
retail sales or use tax, or for any local sales tax or any
local excise tax on cigarettes, for any federal or state
excise taxes on motor fuels.
(2) Any amount representing the liquidation of a debt or
conversion of another asset to the extent that the amount is
attributable to a transaction previously taxed (e.g., the
factoring of accounts receivable created by sales which have
been included in taxable receipts even though the creation of
such debt and factoring are a regular part of its business).
(3) Any amount representing returns and allowances
granted by the business to its customer.
(4) Receipts which are the proceeds of a loan
transaction in which the licensee is the obligor.
(5) Receipts representing the return of principal of a
loan transaction in which the licensee is the creditor, or the
return of principal or basis upon the sale of a capital asset.
(6) Rebates and discounts taken or received on account
of purchases by the licensee. A rebate or other incentive
offered to induce the recipient to purchase certain goods or
services from a person other than the offeror, and which the
recipient assigns to the licensee in consideration of the sale
of goods and services shall not be considered a rebate or
discount to the licensee, but shall be included in the
licensee's gross receipts together with any handling or other
fees related to the incentive.
7 Withdrawals from inventor for : ;u.~'~.e Q'Y~'~h~;n
.. ~.... ~ .................... Y F:.i:.i:.i:.::::::::::::::::::..::::::::::::'.::: i.:::.:::::::.::::.:::.::::.
'n;' '.; 4.~::::. •:::~i:;:i;:;'::.:::.:::r:::4::::.:::::iiiii::j':::: ::::: :~.:i:«.::: ...i:.iiiii
iii: iii: ?..:.....: ' . .....:... :..
~a:l~' or d~:.~tr~k~uton and fob which no considera ion is
received and the occasional-sale or exchange of assets other
than inventory, whether or not a gain or loss is recognized
for federal income tax purposes.
(8) Investment income not directly related to the
........:.
privilege exercised by a business suU~ect.'ta
~.~censar~ not classified as rendering financial services.
T~s~~exclusion shall apply to interest on bank accounts of the
business, and to interest, dividends and other income derived
from the investment of its own funds in securities and other
types of investments unrelated to the licensed privilege. This
exclusion shall not apply to interest, late fees and similar
17
V ~I
income attributable to an installment sale or other
transaction that occurred in the regular course of business.
Sec. 10-10. Recordkeeping and audits.
(a) Every person who is assessable with a c~' license
tax under this chapter, shall keep sufficient records and accounts
~z enable the assessor to verify the correctness of the tax paid
f`or the license years assessable and to enable the assessor to
ascertain what is the correct amount of tax that was assessable for
each of those years. All such records, books of accounts and
other information shall be open to inspection and examination by-
the assessor in order to allow the assessor to establish whether a
particular receipt is directly attributable to the taxable
privilege exercised within the County of Roanoke, and shall be
maintained for a period of five (5) years.
(b) The assessor shall provide the taxpayer with the option
to conduct the audit in the taxpayer's local business office, if
the records are maintained there. In the event the records are
maintained outside the County of Roanoke, copies of the appropriate
books and records shall be sent to the assessor's office upon
demand.
(c) Each licensee whose license is measured by gross receipts
or purchases shall submit to the commissioner of the revenue, not
later than March 1st of each year, a report of his gross receipts
or purchases for the preceding year.
18
v-~
(d) In those cases in which the conduct of the business,
profession, trade, occupation or calling involves operations
subject to more than one (1) rate or computed on more than one (1)
base, as here set forth, the licensee is hereby required to
maintain separate accounts for each such operation; provided,
however, that the licensee may elect to maintain a single account
for all operations ~x in which case the entire business license
shall be computed at the highest rate applicable to any part of the
business taxed on gross receipts.
(e) If any licensee shall fail to maintain the records
required in this section, regularly supported by customary
vouchers, the commissioner of the revenue is hereby authorized and
directed to estimate the taxpayer's gross receipts or purchases on
the basis of the best evidence he can obtain, and the commissioner
of the revenue shall make an assessment on the basis of such
determination.
Sec. 10-11. Commencement of business.
(a) Every person beginning a business, profession, trade,
occupation or calling which is subject to ;er a~i-eP~s~'-tom x
under the provisions of this chapter and is based~in whole or in
part on gross receipts or purchases, shall estimate the amount of
the gross receipts he will receive or the purchases to be made
between the date of beginning business and the end of the then-
current year, and his license fee car tax for the then-current year
shall be computed on such estimate.
(b) Whenever a license tax is so computed upon the
estimated gross receipts or purchase`s, any erroneous estimate shall
be subject to correction and the commissioner of the revenue shall
assess such person with any additional license ~ee,n;r tax found to
be due after the end of that license year, and sIa1Y at the same
time correct the estimate for the then current license year, until
a full year of operation shall have been completed, and in case of
an over-estimate the taxpayer shall be entitled to a credit upon
his license s~ tax payable the following year.
.......................
......................
.......................
*****
..........................
Sec. 10-15. Assessment of omitted or insufficient license fe~±o
..........................
...........................
..........................
taxes.
(a) If the commissioner of the revenue ascertains that any
person has not been assessed with a license `t~7r' tax levied under
the terms of this chapter for any license year of the three (3)
license years last past, it shall be the duty of the commissioner
of the revenue to assess such person with the proper license 'fee or;
tax for the year or years omitted.
19
v-~
(b) If the commissioner of the revenue ascertains that any
assessment of a license '~ tax levied under the provisions of
......................
this chapter for any of tYe`tfiree (3) license ~ years last past
or for the then-current license ~ year was for less than the
correct amount, then the commissioner of the revenue shall assess
the licensee with the additional license tax found to be
due.
(c) Penalty and interest at the rate provided under section
10-6 shall accrue on such omitted or insufficient tax amounts from
the date of such assessment until payment; provided, if such
assessment was necessitated through no fault of the taxpayer, such
penalty and interest shall accrue after thirty (30) days from such
date of assessment until payment.
(d) In the event that the omitted or insufficient assessment
or payment of such license ~a taxes is due to the fraudulent
intent to evade taxes on the part of any person responsible for the
same, penalty and interest at the rate provided under section 10-6
shall accrue on such omitted or insufficient tax amounts from the
date that the tax amounts otherwise should have been due and
payable. Such person shall further be subject to any and all
applicable sanctions and criminal penalties for violation of this
chapter as provided in this Code and by State law.
Sec. 10-16. Erroneous assessment and refunds.
(a) The commissioner of the revenue is empowered to certify to
the treasurer any instances of erroneous assessments. Upon receipt
of such certificate the treasurer is directed to make a refund
based upon the certificate of the commissioner of the revenue.
(b) Licenses issued under the provisions of Article II of this
chapter, except those measured by other than gross receipts or
purchases, shall be subject to refund where the licensee goes out
of business before the end of the current license year subject to
all of the following qualifications:
(1) License for the current license year must be based on
gross receipts or purchases obtained throughout the
preceding calendar year.
(2) The reason for going-out-of-business is not connected in
any manner with the violation of any state law or local
ordinance or violation of any rules or regulations made
pursuant thereto.
(3) The amount of refund shall be determined in the following
manner: If the licensee goes out of business before the
end of any month except December, the refund shall be
calculated by dividing the tax paid for that year's
20
v- i
license by a fraction in which the numerator shall be the
number of months remaining in the calendar year following
the month in which business ceases and the denominator is
the number twelve (12); but in no case shall the refund
reduce the tax below the minimum as provided by this
Code.
4 No refund shall be made of any l;?~~~3;s~;:;f~;~;:;~~;
minimum flat tax:{ or of any other flat license fee not
based on gross receipts ?p~~c~~~~.
(c) Refunds based on licensee going out of business shall be
made in the same manner as herein provided for erroneous
assessments.
(d) If any person seeking a refund is indebted to the county
or any department or office thereof, or is indebted to any state
constitutional office of the county for a local levy, the refund,
or so much thereof as is necessary, shall first be applied to such
indebtedness.
(e) Any person who has been properly issued a license may
apply for a refund prior to the date upon which the license was to
become effective by providing satisfactory evidence to the
commissioner of the revenue that the business was never commenced
or the sale, show, performance, or exhibition will not take place.
Upon being satisfied that such license was never in effect, the
commissioner of the revenue may authorize a refund of the license
fee or tax paid, less a thirty dollar ($30.00) processing fee.
*****
Sec. 10-18. Enforcement of chapter.
(a) In the enforcement of the provisions of this chapter the
commissioner of the revenue of the county, in addition to the
powers herein specifically granted, shall have all and the same
enforcement authority with respect to county licenses that state
law confers upon commissioners of the revenue genera.lly_with
respect to state l icenses , :except , to .the ~xte~t . t~,at such authority
(b) As one of the means of ascertaining the amount of any
license eo': tax due under the provisions of this chapter, or of
.......................
ascertain'ng~~'any other pertinent information, the commissioner of
the revenue may require taxpayers or their agents or any person,
firm, or officer of a company or corporation to furnish information
relating to tangible or intangible personal property, income, or
license taxes of any and all taxpayers; and require such
........:..................
...........................
...........................
21
v-i
persons to furnish access to books of account or other papers and
records for the purpose of verifying the tax returns of such
taxpayers and procuring the information necessary to make a
complete assessment of any taxpayer's tangible and intangible
personal property, income, and license ~;s?~r taxes for the
current year. ~~
(b) The commissioner may, for the purpose of assessing all
taxes assessable by his office, summon the taxpayer or any other
person to appear before him at his office, to answer under oath,
questions touching the tax liability of any and all specifically
identified taxpayers. The commissioner shall not, however, summon
a taxpayer or other person for the tax liability of the taxpayer
which is the subject of litigation.
(e) Any person who refuses to (i) furnish to the commissioner
of the~~`revenue access to books of account or other papers and
records, (ii) furnish information to the commissioner of the
revenue relating to the assessment of taxes, (iii) answer under
oath questions touching any person's tax liability, or (iv) exhibit
to the commissioner of the revenue any subject of taxation liable
to assessment by the commissioner of the revenue, shall be deemed
guilty of a Class 4 misdemeanor. Each day's refusal to furnish such
access or information shall constitute a separate offense.
Sec. 10-19. Violations of chapter.
(a) It shall be unlawful and a violation of this chapter for
any person to operate a business, profession, trade, occupation or
calling within the county without having first obtained a license
in accordance with section 10-4 and before posting such license as
required by section 10-14. Such violations shall constitute a
Class 1 misdemeanor.
(b) Any person who shall willfully fail or refuse to file a
business license ~x app~~.ca~i.on ax return as required by section
10-4 shall be guilty `of a~~~~volaton of law. Upon conviction for
such failure, the person shall be punished as a Class 3 misdemeanor
if the amount of the tax lawfully assessed in connection with the
return is one thousand dollars ($1,000.00) or less and as a Class
1 misdemeanor if the amount of the tax lawfully assessed in
connection with the return is more than one thousand dollars
($1,000.00).
(c) It shall be unlawful and a violation of this chapter for
any person to make false statements with intent to defraud in any
application, return, or affidavit required by this chapter. Such
violation shall constitute (i) a Class 3 misdemeanor if the amount
of the tax lawfully assessed in connection with the return is one
thousand dollars ($1,000.00) or less, or (ii) a Class 1 misdemeanor
22
v-i
if the amount of the tax lawfully assessed in connection with the
return is more than one thousand dollars ($1,000.00). Upon
conviction under this section, the commissioner of the revenue
shall revoke all licenses of the business for the balance of the
license year.
(d) Any person, firm, or corporation holding a license under
this chapter to operate any business shall forfeit such license
immediately upon conviction by any court of competent jurisdiction
in the Commonwealth of Virginia of a violation of (i) section 18.2-
248 Code of Virginia, relating to an imitation controlled substance
or (ii) section 18.2-248.7 Code of Virginia, relating to money
laundering.
****~
ARTICLE II. CLASSIFIED BUSINESS AND OCCUPATIONAL LICENSE
PROVISIONS
Sec. 10-30. Contractors
(a) The annual license tax imposed hereunder for contractors
and persons constructing for their own account for sale shall be in
the amount of sixteen cents ($0.16) per one hundred dollars
($100.00) of gross receipts from the business during the preceding
calendar year
(b) "Contractor " means any person, firm or corporation:
(1) Accepting or offering to accept orders or contracts
for doing any work on or in any building or structure
requiring the use of paint, stone, brick, mortar, wood,
cement, structural iron or steel, sheet iron, galvanized
iron, metallic piping, tin, lead, or other metal or any
other building material;
(2) Accepting or offering to accept contracts to do any
paving, curbing, or other work on sidewalks, streets,
alleys, or highways, on public or private property, using
asphalt, brick, stone, cement, concrete, wood, onz? any
composition;
(3) Accepting or offering to accept an order for or
contract to excavate earth, rock, or other material for
foundation or any other purpose or for cutting, trimming
or maintaining rights-of-way;
23
v--
(4 ) Accepting or offering to accept an order or contract
to construct any sewer of stone, brick, terra cotta, or
other material;
(5) Accepting or offering to accept orders or contracts
for doing any work on or in any building or premises
involving the erecting, installing, altering, repairing,
servicing, or maintaining electric wiring, devices, or
appliances permanently connected to such wiring; or the
erecting, repairing or maintaining of lines for the
transmission or distribution of electric light and power;
or
(6) Accepting or offering to accept an order or contract
to remodel, repair, wreck, or demolish a building; or
(7) Accepting or offering to accept an order or contract
to bore or dig a well; or
(8) Accepting or offering to accept an order or contract
to install, maintain, or repair air-conditioning
apparatus or equipment; or
(9) Engaging in the business of plumbing and steam
fitting,
whether such work is done or offered to be done by day labor,
general contract or subcontract.
24
~/- I
Sec. 10-31. Retailer.
(a) The annual license tax imposed hereunder for retailers or
retail merchants shall be in the amount of twenty cents ($0.20) per
one hundred dollars ($100.00) of gross receipts from the business
during the preceding license year e~r t-~i}r~~-e~e~-~a~s~3-6~A-~
~rehe :~ e~ __ gr_ctc_ .
(b) "Retailer" or "Retail Merchant" shall mean any person or
merchant who sells goods, wares and merchandise for use or
consumption by the purchaser or for any purpose other than resale
by the purchaser, but does not include sales at wholesale to
institutional, commercial and industrial users.
(c) Any person who is both a wholesale merchant and a retail
merchant is subject to the retail license tax for the retail
portion of the business and the wholesale license tax for the
wholesale portion of the business. Such person may, however, obtain
a retail license for both the retail and wholesale portions of the
business.
(a) The annual license tax imposed hereunder for financial
services shall be in the amount of fifty~»~ cents ($8~-~i~~~)
per one hundred dollars ($100.00) of gross~~receipts from the
occupation during the preceding calendar year e~ t~~=±y a
b) "Financial services" ~ mea
eat 1-es~~}reh--s~e-~,~-ree i G ~~~re-r-~a-~s e-p-~e;o~de~~~~~
,,.a ;
~~B t6~Eei~-S ti' "rn.~iceai~ a~3-&~~-6-1~e~-6i .. •• ~ ~ •• •..
r i i
s e~a~c es~rs~r
25
Sec. 10-32. Financial services.
V-1
e~G~-vcatirrci~ccrc- crcrd-ca-6T~c~cviirnr6~~-e'~~e~3-a~~e~rira-cz=i
~-i~eh-t~i~i-c~~1~a~-i-ng lr}-f~tt-~es .
~=
€ ~n ~--r
e } .. , , , a ..
~~d
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s e
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p -s ern-arc
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t
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b
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-
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te~a~
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C71L~'CTILT~IILeL~' • /
S~e~6z~-{a-rti're~'6 ~e-~~~~1~E~ l~l to ~ ez " 1-~1T
-
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(c) Those engaged in rendering financial services include,
but are not limited to, the following:
Buying installment receivables
Chattel mortgage financing
Consumer financing
Credit card services
Credit unions
Factors
Financing accounts receivable
Industrial loan companies
Installment financing
Inventory financing
Loan or mortgage brokers
Loan or mortgage companies
Safety deposit box companies
Security and commodity brokers and services
Stockbroker
Working capital financing
Other money lenders
Sec. 10-33. Real estate services.
(a) The annual license tax imposed hereunder for real estate
services shall be in the amount of fifty~»~ cents ($~s5)
per one hundred dollars ($100.00) of gross~~~~receipts from tfie
business during the preceding calendar year e-r t-~~-=}y a~'_'_~M~
f~3{~98~-~h-re~e~e= -c Y^^*~^N. Every person whose gross receipts
in the preceding calendar year shall be less than three thousand
dollars ($3,000.00) from any real estate service shall ~a~~r<
e ex
26
V-I
(c) Those rendering real estate services include, but are not
limited to, the following:
Appraisers of real estate
Escrow agents, real estate
Fiduciaries, real estate
Lessors of real property
Real estate agents, brokers and managers
Real estate selling agents
Rental agents for real estate
Sec. 10-34. Professional services.
(a) The annual license tax imposed hereunder for professional
services shall be in the amount of fifty*»eg cents ( $s-~ §8k~~s)
per one hundred dollars ($100.00) of gross receipts from the
occupation during the preceding calendar year e~ t-~ia~_j• a~'_'_~~~~
. ' ere;dL~ _c ~,~~~~'~~~-. Every person whose gross receipts
in the preceding calendar year shall be less than three thousand
dollars (53.000.00) from anv professional service shall ~z<€:
e
s cnanzer.
reauiremenzs o
occupation or vocation in which a professed knowledge of some
department of science or learning, gained by a prolonged course of
27
(b) "Real estate services" shy mean =.ra„r.„~ ~~~izz:: a
<~>:::::::::~ :1:e::>:::<:::::::>i:ea~:e::>:<:...r
service z~:~~::::>:::::res :~~t>::::::ta>:::::::<the><:::> ;ur~has:e> ....:..... a .................................................................................
_...... ~ ............................x..... . ,_._.. x.............
~~I
c_=___ _ ~c instruction and stud ~ is used
practical application to the affairs of others, either advising,
guiding, or teaching them, and in serving their interests or
welfare in the practice of an art or science founded on it. The
word " rofession" aa~~ ~~~~~~~~ ~ im 1 ~;e~ attainments in
P ~ - - - - - - - - ---- P y:;::.;:::.;:;
professional knowledge as distinguished from~~ii-ere skill, and the
application of knowledge to uses for others ~= ~ x~h~;
.::::::::.:.:....:...:..
" `'fxt . ....... .
T erg-ag e~-i x-~e~rde-~i-~rg
i~re~-aQe ; ~~~r~~ezTi~rteel~-e ; -~~re ~ =, , ,..- -'"
T ,...-. L. i L ~. r. ~- .~
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Sec. 10-35. Repair service occupations.
(a) The annual license tax imposed hereunder for any repair
service occupation, business, or trade shall be in the amount of
thirty-€e~t-~~i cents ($8~4't~;+) for each one hundred dollars
($100.00) o~:..:...gross receipts from the occupation during the
preceding calendar year e-r t~i~-~t-~do~l-ass-{-$3 ..~. ~_ _~
Q~
J- - ~
(b) Repair service occupations include, but are not limited
to, the following:
Airplane repair
Auto repair, engine repair of any type
Bicycle repair
Business and office machines repair
Clothes, hats, carpets or rugs, repair of
Dressmaking, slip covers, drapery and/or curtain making
(service only)
Furniture, upholstering, repair of
Gunsmith, gun repairing
Locksmith
Machine shop, boiler shop
Mattresses, repair of
Nickel and chrome plating
28
J-i
Paint shop, other than contractor
Radio, refrigerators, electrical appliance, home appliances,
repair of
Reweaving
Road machines, farm machinery, repair of
Saw, tools, repair of
Shades, repair of
Shoe repair
Tire repair
Toys, repair of
Umbrellas, harness, leather
Washing, automatic-cleaning
Watches, clocks, repair of
Welding shop
Other repair services.
goods, repair of
of automobiles
Sec. 10-36. Personal and business service occupations.
(a) The annual license tax imposed...hereunder for, pers.onal..or
business services:::;a.ri~l:>~:11»ether....buy.~zr~~yes....~n~,,...~~~u~?at~c?~a~....~Q
e
requirements o
is chapter.
(b) "Personal services" shall mean rendering for compensation
any personal, business or other services not specifically
classified as financial, real estate, professional, or repair
services, under this ordinance, or rendered in any other business
or occupation not specifically classified in this ordinance unless
exempted from local license tax by Title 58.1 of the Code of
Virginia.
(c) Those rendering a personal or business service include,
but are not limited to, the following:
Addressing letters or envelopes
Advertising agencies
Airports
Ambulance services
Amusements and recreation services (all types)
29
v-~
Animal hospitals, grooming services, kennels or stables
Artists
Auctioneers and common criers
Automobile driving schools
Barber shops, beauty parlors, and hairdressing establishments,
schools and services
Bid or building reporting service
Billiard or pool establishments or parlors
Blacksmith or wheelwright
Boat landings
Booking agents or concert managers
Bottle exchanges
Bowling alleys
Business research and consulting services
Cemeteries
Chartered clubs
Child care attendants or schools
Child or adult home care registry
Cleaning chimneys and/or furnaces
Clinical laboratory
Coin machine operator
Collection agents or agencies
Commercial photography, art and graphics
Commercial sports
Computerized information retrieval service
Dance band
Dance halls, studios and schools
Data processing, computer and systems development services
Developing or enlarging photographs
Detective agency and protective services
Domestic service registry
Drafting services
Electrolysis or scalp treatment
Engraving
Erecting, installing, removing or storing awnings
Escort service
Extermination services
Freight traffic bureaus
Fumigating or disinfecting
Funeral services and crematories
Golf courses, driving ranges and miniature golf courses
Hauling of sand, gravel or dirt
Hospitals, profit and nonprofit
Hotels, motels, tourist courts, boarding and rooming houses
and trailer parks and campsites
House cleaning services
Information bureaus
Instructors, tutors, schools and studios of music, ceramics,
art, sewing, sports and the like
Interior decorating
Janitorial services
30
v-~
Labor service
Laundry cleaning and garment services including laundries, dry
cleaners, linen supply, diaper service, coin-operated
laundries and carpet and upholstery cleaning
Limousine service
Mailing, messenger and correspondent services
Massage Therapists
Massage Technicians
Movie theaters and drive-in theaters
Musician
Nickel plating, chromizing and electroplating
Nurses and physician registries
Nursing and personal care facilities including nursing homes,
convalescent homes, homes for the retarded, old-age homes
and resthomes
Packing, crating, shipping, hauling or moving goods or
chattels for others
Parcel delivery services
Parking lots, public garages and valet parking
Pawnbrokers
Personal services, labor agents and employment bureaus
Photographers and photographic services
Photocopying
Physical fitness establishment
Physicians registry
Piano tuning
Picture framing and gilding
Porter services
Press clipping services
Private investigation
Promotional agents or agencies
Public relations services
Realty multiple listing services
Renting or leasing any items of tangible personal property
Reproduction services
Secretarial services
Septic tank cleaning
Shoe repair, shoe shine and hat repair shops
Sign painting
Statistical service
Storage--all types
Swimming pool, other than nonprofit or cooperative
Swimming pool maintenance and management
Tabulation services
Tanning salons
Tax preparers (other than professionals listed in section 10-
34)
Taxicab companies
Taxidermist
Telephone answering services
Theaters
31
v-i
Theatrical performers, bands and orchestras
Towing services
Transportation services including buses and taxis
Travel bureaus
Tree surgeons, trimmers and removal services
Trucking companies, intrastate and interstate (unless a
certified motor vehicle carrier operating in the
Commonwealth of Virginia and filing such annual report as
required by section 58.1-2654 of the Code of Virginia)
Turkish, Roman or other like baths or parlors
Undertaker, embalmer
Vehicle title service
Wake-up services
Washing, cleaning or polishing automobiles
Writers
Other personal or business service occupations.
**~**
ARTICLE III. SPECIAL LICENSE PROVISIONS
*****
...............................
SeC. 10-51. E?C1 lend Ar~~~F nt+ai t~aRE:S:@rV@GL.
~~-Reese s es ee~e-ens a-~a-x-afire-~i-~-e~-s ee~~~=
3 6', , ~ 2~t , 6ir' (:6 ~61~a~-i-6T.-acr~'r^v .~v-~irsli~eS ~ i~--~S ~6
ee-i~-ee-~e3-~i~s, ire-l~-x~i~r~r}e~~ ~r-a~t~an~e-her =_~~„~-~~,
e a~e~ ~~~-~ e--deemed--a^ee3 ~ee-~ i-e~ag ene~~-rs~-ee~i-eat--s'~ ~'~z
app3-y~}e~a~e;o=e-~~e-~--~eg~~e-ens ed-awe-~ne~ati~~
{~~P~e-~-e ^~Tc ens a ~re~-etrn-dew -s-~a3'~e~Ts~re~e
~?-Ps~3g ~e a-ewes-a--ee3~-eel-e~-~ag e~~e-r ~}~'~ i' -- - ±. ~... - - ------ - - - -- - ., , ~-,.
tomes G, ~ e~e~s e~n-e-b-~s-~-et~en~-re~e~s e-e~-at-~^ Y ~.. ~ ~' ~-'
s#e~r~ tai-a-~t~i~e--app~~e~~a-she-c~! ~reense~~e-ae-t-~s-a
ee3~eet~-e~-ge~e~ `~ -- ~.., ~w_ ~~_rn, ~, .. ~_, , ==~==--- T,~,...,.., ~_~_~'
~ J ~ mil' -mil - 7 ----" -7 ---~1
Sec. 10-53. Coin-operated amusement machines; amusement machine
operators.
(a) Every person selling, leasing, renting or otherwise
furnishing or providing a coin-operated amusement machine or device
as defined by Virginia Code section 58.1-3720 (1984), shall be
deemed to be an amusement machine operator, except that a person
owning fewer than three (3) machines and operating such machines on
property owned or leased by such person is not an amusement machine
operator.
32
V-I
(b) Every amusement machine operator as herein defined shall
pay for the privilege an annual license tax according to the
following table:
3 machines or less $ 25.00
4 machines 50.00
5 machines 75.00
6 machines 100.00
7 machines 125.00
8 machines 150.00
9 machines 175.00
10 or more machines. 200.00
(c) The license tax imposed by this section is not in lieu of,
but is in addition to, other license f`~es'~ taxes imposed by this
Code, including the gross receipts tax imposed by section 10-36.
(d) Every amusement machine operator shall furnish to the
commissioner of the revenue a complete list of all machines on
location and the names and addresses of each location on or before
the thirty-first day of January of each year.
(e) Each machine shall have conspicuously located thereon a
decal, sticker or other adhesive label, no less than 1 x 2 inches
in size, clearly denoting the operator's name and address.
(f) Any person, firm, or corporation providing any such
amusements machines or other devices and failing to procure a
county license shall be subject to a fine of five hundred dollars
($500.00) for each offense and the machine or other device shall
become forfeited to the county.
(g) Exemptions. The amusement machine operator's license tax
shall not be applicable to operators of weighing machines,
automatic baggage or parcel checking machines or receptacles, nor
to operators of vending machines which are so constructed as to do
nothing but vend goods, wares, and merchandise or postage stamps or
provide service only, nor to operators of viewing machines or
photomat machines, nor operators of devices or machines affording
rides to children or for the delivery of newspapers.
*****
33
v-~
Sec. 10-56. Public service corporations.
(a) Every public service corporation engaged in the business
of providing telephone, telegraph, water, heat, light, or power
service shall pay for the privilege an annual license tax of one-
half of one percent (0.5%) of the gross receipts of such company
accruing from sales to the ultimate consumer in the county,
excluding gross receipts earned within the Town of Vinton,
Virginia.
(b) In the case of telephone companies, charges for long
distance telephone calls shall not be included in gross receipts
for purposes of license taxation.
(c) For the purposes of this section, gross receipts shall be
ascertained as of the thirty-first day of December of each year and
the tax for the current license year shall be based on the gross
receipts for the preceding calendar year.
(d) The tax im osed b this section shall be du~3e?:t
...::::::: ~ ....::::::::.::::::::: X:.:::::::::::::::::::::::::::::::::::::::.::::::::::.:::::::::::::::::::::.:::.:::::::.::.::::.::.::.:::.:::;::.;::::;::.;:.:;::;:.;::;:.
assessed `:``;?<., ;>:<.< ;;,,:: ,::., ;. , ,, ; ; ;; 'e `u~>a~<> ~bv:~~~
<:~h~
e~-t-ke-€-i~t~~~da~e~Ae~~_f P=_~__ _______= j•~~~ and shall be due
payable to the treasurer of the county on or before the
off` March of each s-u~h license year.
(e) Excluded from the provisions of this section are gross
receipts attributable to service supplied to the governments of the
United States and Virginia, their political subdivisions and
agencies, and charges paid by the insertion of coins into coin
boxes of pay telephones.
*****
2. That the amendments to Chapter 10 Licenses, contained in
this ordinance, shall be effective on and from January 1, 1997,
except that the provisions relating to agreements extending the
period for assessing tax shall be effective for agreements entered
into on and after July 1, 1996.
34
4 ~ v-a
~ PETITIONER: INDUSTRIAL DEVELOPMENT AUTHORITY (TRENT DEVELOPMENT)
CASE NUMBER: 15-5196
Planning Commission Hearing Date: May 7, 1996
Board of Supervisors Hearing Date: May 28, 1996
A. REQUEST
Petition of Industrial Development.-Authority (Trent Development) to rezone 5.0 acres
from R-3 to C-1 to allow commercial uses, located at the terminus of Burlington Drive
adjacent to Friendship Manor, Hollins Magisterial District.
B. CITIZEN COMMENTS
None.
C. SUMMARY OF COMMISSION DISCUSSION
The Commission inquired about using Peters Creek Road as an access and road
improvements. Mr. Harrington commented as follows: if Burlington Drive is not used,
the applicant would need to obtain an easement from the adjoining property owner to
access Peters Creek Road and Roanoke County will require curb and gutter if a new
access road is constructed.
D. PROFFERED CONDITIONS
1) If the five acre tract is developed in conjunction with adjoining commercial property
which has access onto Peters Creek Road (using the Alpine Road curb cut), no
improvements will be required to Burlington Drive and Burlington Drive could be used
as a secondary access.
2) If property is developed without access to Peters Creek Road, then improvements to
Burlington Drive shall be required as specified by VDOT and the Roanoke County
Department of Engineering and shall be designed to be completed prior to the issuance
of a certificate of occupancy for the first phase of any commercial development on the
site.
E. COMMISSION ACTION(S)
Mr. Witt moved to recommend approval of the petition with the proffered condition. The
motion failed to carry with the following roll call vote:
AYES: Witt
NAYS: Hooker, Robinson, Thomason
ABSENT: Ross
Mr. Witt pointed out that a lot of multifamily residential land is being lost to
commercial/industrial development and consideration needs to be given to retaining
some R-3 land for apartments. Mr. Thomason concurred.
F. DISSENTING PERSPECTIVE
Ms. Hooker expressed concern with using Burlington Drive even as a secondary access
for commercial use. She said she could not support the motion. Mr. Robinson
reluctantly agreed with Ms. Hooker and said that any improvements made to Burlington
Drive could offset any impact on the existing residences.
G. ATTACHMENTS: Concept Plan Vicinity Map
_ Staff Report _ Other
'~errance arnngto , ~ ecreta
Roanoke County Planning Commission
.. ,
V-~-
Roanoke County Department of Planning
Memorandum
TO: Board of Supervisors
FROM: Terrance L. Harrington
Director of Planning
DATE: June 20, 1996
RE: Proffers
Listed below are the proffers to be submitted for the
IDA/Trent rezoning petition. I expect a signed copy of these
proffers to be received prior to the start of your public hearing
on June 25th.
Please let me know if you have any questions.
IDA/TRENT PROFFERS
In conjunction with the development of this property, Burlington Road shall be improved
to VDOT standards unless;
1. The property is developed in conjunction with the adjoining property (Tax Parcel
#'s 27.13-5-3, and 27.13-5-4) that fronts on Peters Creek Road; and,
2. The adjoining Peters Creek Road property as described above is developed with an
access point that aligns with the Alpine Road median cut.
Any improvement to Burlington Road required by these proffers shall be completed prior
to the issuance of a certificate of occupancy for any development on the property.
V-
IN RE: INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY
PROFFERS
In conjunction with the development of this property, Burlington Road shall be improved
to VDOT standards unless;
The property is developed in conjunction with the adjoining property (Tax
Parcel #'s 27.13-5-3, and 27.13-5-4) that fronts on Peters Creek Road; and,
2. The adjoining Peters Creek Road property as described above is developed
with an access point that aligns with the Alpine Road median cut.
Any improvement to Burlington Road required by these proffers shall be completed prior
to the issuance of a certificate of occupancy for any development on the property.
Hal Trent
Bill Branch, Chairman, Industrial Development
Authority of Roanoke County, Virginia
v-~
STAFF REPORT
PART I
PETITION: Trent Development Co. FILE NO.: 15-5/96
PREPARED BY: T. Harrington DATE PREPARED: May 1, 1996
A. EXECUTIVE SUMMARY
This is an R3 to C1 rezoning request submitted by the IDA of Roanoke
County on behalf of the property owner, Trent Development. Significant
issues associated with this request are the rezoning request's incompatibility
with the Comprehensive Plan, and the property's inadequate access as it
relates to the design and capacity of Burlington Dr.
B. DESCRIPTION
1. This is a rezoning petition of the Industrial Development Authority (IDA) of
Roanoke County. The petition, filed on behalf of Trent Development
Company, requests that a 5.0 acre parcel of land located at the terminus of
Burlington Drive, in the Hollins Magisterial District be rezoned from R3 to
C1 to allow the commercial development of the property. No specific use of
the property is proposed at this time.
C. APPLICABLE REGULATIONS
1. R3 is amulti-family zoning district that allows a variety of residential use
types at a maximum density of 12 dwelling units per acre. C1 is an office
commercial district that allows a wide variety of residential, civic, and
commercial use types. (See Section 30-53 for complete listing of uses
permitted by right and special use.)
2. Site Plan approval will be required prior to the commercial development of
this site. A VDOT commercial entrance permit will be required.
v-~
PART I I
A. ANALYSIS OF EXISTING CONDITIONS
1. The site is generally characterized by rolling topography. Vegetation on the
site is varied, with a mixture of grassland and wooded areas.
2. No dwelling units or other structures are on the property.
3. The surrounding neighborhood is generally characterized by large parcels of
vacant land. The property is bordered on three sides by vacant land zoned
R3 or C1. A single family house on Burlington, also shares a common
property line with this parcel.
Current access to the site is limited to the terminus of Burlington Drive.
Burlington Drive is a short, sub-standard state secondary route with a
pavement width of 14 feet. There is no cul-de-sac or public turnaround area
at the end of Burlington. Land uses on Burlington are varied. Several small
office-type businesses are located at the intersection of Burlington and
Airport. These businesses are zoned C1 The remaining properties on
Burlington are developed as several single family homes. These properties
are zoned R3.
B. ANALYSIS OF PROPOSED DEVELOPMENT
Because no specific use for the property is proposed, a detailed analysis of
the development is not possible. Given the location of this property vis-a-
vis other large adjacent vacant tracts, it is possible that this property would
develop in conjunction with these tracts.
Public water and sewer are available to most of the property. However,
public sewer may not be available to the southeastern corner of the property
due to the terrain of the site.
The Fire and Rescue Department has advised that rezoning of this property
will not impact the ability of the Department to provide fire and rescue
services within established standards.
2 File No.:
/~
C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN
This property is designated Development in the Comprehensive Plan. This
designation establishes areas of the County where the bulk of new
residential development should occur. A variety of housing types and
densities are encouraged to locate within Development areas. Office type
uses are not encouraged to locate within Development areas, except as part
of a larger planned unit development.
PART III
This property is a 5.0 acre tract targeted by the IDA as suitable for commercial
development. No justification has been submitted other than the commercial
zoning of this property would allow the property to be marketed in association
with the adjacent C1 parcel that fronts on Peters Creek Road. A letter supporting
the joint development of this tract has been received by the staff and has been
attached to this report. Burlington Drive, due to its inadequate width, and
condition is not suitable for levels of traffic associated with a five acre or larger
commercial development.
In evaluating the suitability of this site for commercial development, the
Commission should also consider the site's suitability for residential development,
including the types of multifamily development allowed in R3 and R4 districts.
Roanoke County does not have a large inventory of vacant R3 and R4 properties.
Successive rezoning of multifamily tracts to commercial or industrial designations
will result in Roanoke County not being able to provide a suitable inventory of land
for this important housing type.
Commercial zoning/development of this property should not be considered unless
the applicant proffers in writing that either:
1. Burlington Drive shall not be used for vehicle access to the site. or,
2. The developer shall fund and make improvements to Burlington Drive
from Airport Road to its terminious at the property. These
improvements shall be as specified by VDOT and the Roanoke County
Department of Engineering, and shall be designed to be completed
prior to the. issuance of a certificate of occupancy for the first phase
of any commercial development on the site.
3 File No.:
COUNTY OF ROANOKE
DEPT. OF PLANNING ,.,ND ZONING
3738 6rambletcn Ave. S'.'1'
P.O. box 2°800
Roanoke, VA 2018
(703) 772-2068 FAX (703) 772-2030
a~; Y _~~ ~. ~ ~
For star;' use only
da: _i d/ /7 ,.eived by.
aD~ii a:ion fe-• `^ PCr~_., ~//J,~
aos da:z:
Case Nur-~ber:"-
~~€
Check type of application filed (check al( that apply}:
® REZONING ^ SPECIAL USE ^VARIANCE
Applicant's name: Industrial Develootaent Authority of Roano'.<e County Phone: (~04)1~97-
Address: P.O. Box 20068, 1919 Electric Rd. , Roano'.~c VA Zip Code:
2018
Owner's name: ~ hone:
Address: See attached sheet Zip Code:
Locatio f pr erty: ~ J ~, Tax ap Number: See attached sheet
isteriat District: ~
e attached sheets
S
e
-
a ac s ~
Community Planning Area:
Size of p~
(s): xisting Zoning: See attached sheets
~
(See ~ acres Existing Land Use: See attached sheets
attachment~,ft. -
~;::.
_ :~:;
.>
~
Proposed Zoning: See attached sheets -t ~ _
roe Staff Use On/y
Proposed Land Use: See attached sheets ~ .K ~ use Type:
Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district?
YES NO IF NO, A VARIANCE IS REQUIRED F1RST.
Does the parce! meet the minimum criteria for t..e r=_quested Use Type? YES NO
IF N0, A VARIANCE IS REQUIRED FIRST.
If rezoning request, are conditions being pro~~ere~ v~i2h this request? Yc NO
€;€f .
Variance of Sections} of the Roanoke County Zoning Ordinance in order to:
Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF
THESE ITEMS ARE MISSING OR INCOMPLETE.
1VS V -, R/S V A'S V
Consultation ~ ~ 8 1 /2" x 1 1 ' concept plan Application fee
Application ~ Metes and bounds description -~ Proffers, if applicable
Justification ~~~ Water and sewer application Adjoining property owners
/hereby certify that / am either the owner of the property or the owner's agent or contract purchaser and
am acting with the know/edged c'o_ns,~en/t~of t e o~~ner.
Owner's Signature: •'~G~Gd ~'~ `7 ~~
Edward A. Natc, Counse n uscria lievelu mC~ ~. << ~1~:
of Roanoke County, Virginia
,---
~ T
v-~-
SITE NAME
Trent Development
SITE LOCATION
SITE SIZE
EXISTING LAND USE
SITE EVALUATION CRITERIA
TAX MAP ~# MAGISTERIAL DISTRICT
27.13-5~ ctJ Hollins
End of Burlington Drive, adjacent to Friendship Manor
Lakeview Property
5.00
Vacant
EXISTING ZONING R 3 PROPOSED ZONING C 1
COMPREHENSIVE PLAN DESIGNATION Development
WATER SERVICE 8-inch water service through site
SEWER SERVICE Existing 10-inch sewer service in area to be upgraded as
part of County FY1995-96 CIP
ROAD ACCESS Frontage on Burlington Drive
ECONOMIC DEVELOPMENT STRATEGY COMMENTS
1992-94 Strategy calls for recognition and zoning of office sites as an implementation goal for the
finance, insurance, real estate economic sector
ECONOMIC DEVELOPMENT RATIONALE FOR REZONING
Adjustment of zoning district lines to create large marketable commercial office site in Peters
Creek Road corridor (in conjunction with ~~ Douthat).
PLANNING COMMITTEE/IDA SUBCOMMITTEE COMMENTS
RECOMMENDATION
4
'~~RMOUN k-C~J0yp6-R'°FBE~'Ct~{. y
p
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.S ' ,' r ,,/: ~~ 4 31 30 29 28 • ~ \\ Dlor\ / / \
\• 1' .•'' ~ ~ 3 ,,•` ~z _ i ` ate
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Tax Map Numbers: Request: I D A /TRENT D E V E L O P M E N
27.13-5-5 - Rc,~x~Cx3x~c~xix x x x x x xgc ~~ x---- -- --
x~jxlxgx~C ~ Rezone R-3 to C-1 5.00
l
` ~ ~„~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, JUNE 25, 1996
ORDINANCE TO CHANGE THE ZONING CLASSIFICATION
OF A 5.0-ACRE TRACT OF REAL ESTATE LOCATED AT
THE TERMINUS OF BURLINGTON DRIVE ADJACENT TO
FRIENDSHIP MANOR (TAX MAP NO. 27.13-5-5) IN
THE HOLLINS MAGISTERIAL DISTRICT FROM THE
ZONING CLASSIFICATION OF R-3 TO THE ZONING
CLASSIFICATION OF C-1 WITH CONDITIONS UPON THE
APPLICATION OF INDUSTRIAL DEVELOPMENT
AUTHORITY OF ROANORE COUNTY (TRENT
DEVELOPMENT)
WHEREAS, the first reading of this ordinance was held on April
23, 1996, and the second reading and public hearing was continued
on May 28, 1996, and the second reading and public hearing was held
June 25, 1996; and,
WHEREAS, the Roanoke County Planning Commission held a public
hearing on this matter on May 7, 1996; and
WHEREAS, legal notice and advertisement has been provided as
required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the zoning classification of a certain tract of real
estate containing 5.0 acres, as described herein, and located at
the terminus of Burlington Drive adjacent to Friendship Manor, Tax
Map Number 27.13-5-5) in the Hollins Magisterial District, is
hereby changed from the zoning classification of R-3, Medium
Density Mutli-Family Residential District, to the zoning
classification of C-1, Office District.
2. That this action is taken upon the application of the
Industrial Development Authority of Roanoke County (Trent
1
v-~-
Development).
3. That the owner of the property has voluntarily proffered
in writing the following conditions which the Board of Supervisors
of Roanoke County, Virginia, hereby accepts:
(1) In conjunction with the development of this property,
Burlington Road shall be improved to VDOT standards
unless: (a) The property is developed in conjunction
with the adjoining property (Tax Map Nos. 27.13-5-3 and
27.13-5-4) that fronts on Peters Creek Road; and (b) the
adjoining Peters Creek Road property as described above
is developed with an access point that aligns with the
Alpine Road median cut.
4. That said real estate is more fully described as follows:
All that certain lot, piece or parcel of land, located in the
County of Roanoke, Virginia, containing 5.0 acres according to
plat of survey dated October 31, 1980, by Raymond C. Weeks,
and according to which said property is more particularly
described as follows:
BEGINNING at a concrete monument at the southwesterly corner
of Lot 20 as shown on the map of R. E. Dillard Farm, made by
C. B. Malcolm, SCE, dated June 18, 1937, of record in the
Clerk's Office of the Circuit Court of Roanoke County,
Virginia, in Plat Book 2, Page 106; thence N. 26 deg. 02' W.
352.94 feet to an iron pin; thence N. 63 deg. 58' E. 700.0
feet to an iron pin; thence S. 26 deg. 02' E. 271.54 feet to
an iron pin; thence S. 57 deg. 52' W. 234.66 feet to an iron
pin; thence S. 57 deg. 04' W. 470.08 feet to the Place of
Beginning, and being the southerly portion of Lots 14, 15, 16,
17, 18, 19, and 20, according to the above described map of
the R. E. Dillard Farm.
5. That this ordinance shall be in full force and effect
thirty (30) days after its final passage. All ordinances or parts
of ordinances in conflict with the provisions of this ordinance be,
and the same hereby are, repealed. The Zoning Administrator is
2
a .
v-~
directed to amend the zoning district map to reflect the change in
zoning classification authorized by this ordinance.
zoning.trent
3
,.
PETITIONER: AMERICAN ELECTRIC POWER
CASE NUMBER: 17-6/96
Planning Commission Hearing Date: June 4, 1996
Board of Supervisors Hearing Date: June 25, 1996
V-3
A. REQUEST
Petition of Appalachian Electric Power for a Special Use Permit to expand an existing
electric substation, located at 8920 Willett Lane, Windsor Hills Magisterial District.
B. CITIZEN COMMENTS
None.
C. SUMMARY OF COMMISSION DISCUSSION
The Commission asked about access to the site. Mr. Holladay said there will be only
one access which is the existing road from Willett Lane.
In response to questions from the Commission, Mike Mercier of AEP commented as
follows: the gaps in the vegetation are for the transmission lines right-of-way; the height
of the poles will vary (45 to 50 feet).
D. RECOMMENDED CONDITIONS
None.
E. COMMISSION ACTION(S)
Mr. Thomason moved to recommend approval of the request. Mr. Witt commented on
the dead trees at AEP's substation located near Cotton Hill Road and asked if they will
be replaced. Mr. Mercier stated that the situation will be corrected. The motion carried
with the following roll call vote:
AYES: Witt, Hooker, Robinson, Ross, Thomason
NAYS: None
ABSENT: None
F. DISSENTING PERSPECTIVE
None.
G. ATTACHMENTS:
_ Concept Plan _ Vicinity Map
_ Staff Report _ Other
t.
Terrance rringto ecretary
Roanok County tanning Commission
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, JUNE 25, 1996
ORDINANCE TO CHANGE THE ZONING CLASSIFICATION
OF A 5.0-ACRE TRACT OF REAL ESTATE LOCATED AT
THE TERMINUS OF BURLINGTON DRIVE ADJACENT TO
FRIENDSHIP MANOR (TAX MAP NO. 27.13-5-5) IN
THE HOLLINS MAGISTERIAL DISTRICT FROM THE
ZONING CLASSIFICATION OF R-3 TO THE ZONING
CLASSIFICATION OF C-1 WITH CONDITIONS UPON THE
APPLICATION OF INDUSTRIAL DEVELOPMENT
AUTHORITY OF ROANORE COUNTY (TRENT
DEVELOPMENT)
WHEREAS, the first reading of this ordinance was held on April
23, 1996, and the second reading and public hearing was continued
on May 28, 1996, and the second reading and public hearing was held
June 25, 1996; and,
WHEREAS, the Roanoke County Planning Commission held a public
hearing on this matter on May 7, 1996; and
WHEREAS, legal notice and advertisement has been provided as
required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the zoning classification of a certain tract of real
estate containing 5.0 acres, as described herein, and located at
the terminus of Burlington Drive adjacent to Friendship Manor, Tax
Map Number 27.13-5-5) in the Hollins Magisterial District, is
hereby changed from the zoning classification of R-3, Medium
Density Mutli-Family Residential District, to the zoning
classification of C-1, Office District.
2. That this action is taken upon the application of the
Industrial Development Authority of Roanoke County (Trent
v-a~
1
Development).
3. That the owner of the property has voluntarily proffered
in writing the following conditions which the Board of Supervisors
of Roanoke County, Virginia, hereby accepts:
(1) In conjunction with the development of this property,
Burlington Road shall be improved to VDOT standards
unless: (a) The property is developed in conjunction
with the adjoining property (Tax Map Nos. 27.13-5-3 and
27.13-5-4) that fronts on Peters Creek Road; and (b) the
adjoining Peters Creek Road property as described above
is developed with an access point that aligns with the
Alpine Road median cut.
(2;) Any....,mprovement to Burlington Road regiair~cl by .these
proffers shall be ;comp-feted prior to the issuance ~f a
certificate af. occupancy ;;for any develop tent . on the
..................................
property.;;
4. That said real estate is more fully described as follows:
All that certain lot, piece or parcel of land, located in the
County of Roanoke, Virginia, containing 5.0 acres according to
plat of survey dated October 31, 1980, by Raymond C. Weeks,
and according to which said property is more particularly
described as follows:
BEGINNING at a concrete monument at the southwesterly corner
of Lot 20 as shown on the map of R. E. Dillard Farm, made by
C. B. Malcolm, SCE, dated June 18, 1937, of record in the
Clerk's Office of the Circuit Court of Roanoke County,
Virginia, in Plat Book 2, Page 106; thence N. 26 deg. 02' W.
352.94 feet to an iron pin; thence N. 63 deg. 58' E. 700.0
feet to an iron pin; thence S. 26 deg. 02' E. 271.54 feet to
an iron pin; thence S. 57 deg. 52' W. 234.66 feet to an iron
pin; thence S. 57 deg. 04' W. 470.08 feet to the Place of
Beginning, and being the southerly portion of Lots 14, 15, 16,
17, 18, 19, and 20, according to the above described map of
the R. E. Dillard Farm.
2
i~ .
5. That this ordinance shall be in full force and effect
thirty (30) days after its final passage. All ordinances or parts
of ordinances in conflict with the provisions of this ordinance be,
and the same hereby are, repealed. The Zoning Administrator is
directed to amend the zoning district map to reflect the change in
zoning classification authorized by this ordinance.
zoning.trent
3
r
~~~
` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY,
VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JUNE 25, 1996
ORDINANCE 062596-10 GRANTING A SPECIAL USE
PERMIT TO APPALACHIAN ELECTRIC POWER TO EXPAND
AN EXISTING ELECTRIC SIIBSTATION AT 8920 WILLETT
LANE (TAX MAP NO. 103.00-1-5), WINDSOR HILLS
MAGISTERIAL DISTRICT
WHEREAS, Appalachian Electric Power has filed a petition to
expand an existing electric substation located at 8920 Willett Lane
(Tax Map No. 103.00-1-5) in the Windsor Hills Magisterial District;
and
WHEREAS, the Planning Commission held a public hearing on this
matter on June 4, 1996; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia,
held a first reading on this matter on May 28, 1996; the second
reading and public hearing on this matter was held on June 25, 1996.
NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the Board finds that the granting of a special use
permit to Appalachian Electric Power to expand an existing electric
substation located at 8920 Willett Lane (Tax Map No. 103.00-1-5) in
the Windsor Hills Magisterial District is substantially in accord
with the adopted 1985 Comprehensive Plan pursuant to the provisions
of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and said
Special Use Permit is hereby approved.
On motion of Supervisor Eddy to adopt the ordinance, and carried
by the following vote:
AYE5: Supervisors Eddy, Minnix, Harrison, Johnson
NAYS: None
1
ABSENT: Supervisor Nickens
A COPY TESTE:
Brenda J. H lton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Terry Harrington, Director, Planning &Zoning
Arnold Covey, Director, Engineering & Inspections
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
2
- 5.
65.2f
3<
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B
5.4
..point
?159
37
79~s
~' = DEPARZ~T OF PLA.NNIl~'G AMERICAN ELECTRIC POWER
" SPECIAL fiISE PERMIT
"• arm zorrnvG 103.00-i-5
.~
,,,
' STAFF REPORT ~'` ~'
PETITIONER: American Electric Power
CASE NUMBER: 17-6/96
PART I
A. EXECUTIVE SUNIlVIARY
B. DESCRIPTION
PREPARED BY: David Holladay
DATE: 6/4/96
American Electric Power (AEP) has requested a special use permit to expand the Bent Mountain
Station. The substation is on Willett Lane in the Windsor Hills Magisterial District. The
property is zoned AG3, Agricultural/Rural Preserve District.
C. APPLICABLE REGULATIONS
Construction or expansion of major utilities such as substations requires a special use permit by
the board of supervisors.
Zoning ordinance use and design standards direct the planning commission and board of
supervisors to consider the justification for the location of the proposed utility service. Other
standards include: 1) increasing height limitations as a condition of the special use permit,
2) 100 foot setback from any existing residence, 3) prohibition of outdoor storage of materials
and equipment, unless specifically requested and modified as part of the special use permit,
4) Type E screening and buffering, unless specifically modified as part of the special use permit.
Site plan review is required.
PART II
A. ANALYSIS OF EXISTING CONDITIONS
Location -The site is at 8920 Willett Lane, off Poor Mountain Road.
Topogra~hv/Ve eg tation -The existing substation lies in the center of a large knoll along the
ridge of Bent Mountain. The site was graded to a level surface during construction of the
substation. Surrounding vegetation is mostly dense woods. Some cultivated crop land lies to
the south of the site. Because of the topography and vegetation, the site is well hidden from
surrounding views.
,. ~ ~ V-3
Surroundin ~Neiahborhood -Surrounding properties are wooded and/or open agricultural land
with some residential land uses. Properties to the west, north and east are zoned AG3,
Agricultural/Rural Preserve. Properties to the south are zoned AR, Agricultural Residential.
C.
B. ANALYSIS OF PROPOSED DEVELOPMENT
Site Layout/Architecture -Situated along the Matt Funk -Roanoke 138KV electric transmission
line, the existing site is a fenced area measuring 240' X 305' (73,200 square feet). The existing
equipment supplies electricity to the Airpoint community via a 12KV distribution line. The
proposed expansion includes installation of additional equipment within the existing area, and
expanding the fence enclosure by 9, 800 square feet. The new equipment would switch
electricity from the 138KV transmission line to a new 34.SKV distribution line. Anew control
house is also included in the expansion. All of the new equipment would comply with the AG3
zoning district height limitation of 45 feet. The additional fenced area would provide space for
a mobile emergency transformer. Very little grading or vegetation disturbance is necessary to
prepare the site. Topography lines on the concept plan depict a stormwater conveyance channel
around the west, south and east sides of the site. If the existing vegetation remains intact beyond
the construction limits, the site should remain concealed from adjoining properties.
The new 34.5KV distribution line would be built from the Bent Mountain Station to the Copper
Hill community. The new distribution line would follow existing and new AEP right of way.
Access -The existing access road from Willett Lane will continue to serve the site. No
improvements to the access road are shown on the concept plan.
Traffic Circulation -The proposed expansion would have no impact on local traffic. Service
visits to the site would continue.
Site Justification -According to AEP, "Alternatives to this expansion were not practical. Since
the area is largely agricultural/residential in nature, there is not a demand sufficient for a new
station to be built. In addition, a new station would have been an additional burden on the uses
desired for this district and it would be difficult to find a location that is as hidden as this
location. Existing transmission facilities do not exist in the area to accommodate such a station
if it would have been justified. Such transmission facilities would have needed to be
constructed, which would also have been an additional burden on the intended uses of this
district. The expansion of station facilities in this relatively remote location, entirely on AEP
property, is the logical answer to alleviate existing or potential electric distribution problems in
the area. "
C. CONFORMANCE WITH COUNTY COi~REHENSIVE PLAN
The site lies within the Rural Preserve land use designation of the Roanoke County
Comprehensive Plan. Specific policies of the comprehensive plan do not address major utility
land uses. But the proposal is consistent with the intent of the Rural Preserve land use
designation. The expansion would not adversely impact existing agricultural, recreation or
forestal resources.
D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARD ~ ~ ,~?
Based on the concept plan submitted, the proposal appears to be able to satisfy all use and design
standards for major utility services. The existing site is well hidden from surrounding views.
If there are no~substantial improvements to the access road, and if existing vegetation remains
intact beyond the construction limits, then it is unlikely that the expansion would be visible from
adjoining properties.
A new 34.SKV distribution line would be built from the Bent Mountain Station to the Copper
Hill community. Distribution lines are considered a minor utility service, and are permitted as
a use by right in the AG3 zoning district. For that .reason, the additional distribution line is not
a part of this special use permit.
PART IH
STAFF CONCLUSIONS
American Electric Power has determined a need for additional electric distribution services in
the Copper Hill community. The utility company has chosen expansion of an existing substation
as the only feasible alternative to accomplish this goal. AEP has provided sufficient
documentation to justify the expansion.
The existing site and proposed expansion area are well concealed by topography and existing
vegetation. The expansion would not adversely impact existing agricultural, recreation or
forestal resources.
PREPARED BY: DAVID HOLLADAY
DATE: 6/4/96
•
COUNTY OF ROANOKE
DEPT. OF PLANNING AND ZONING
5204 Bernard Or.
P.O-. Box 29800
Roanoke, VA 24018
( 540 772-2068 FAx (540) 772-21 08
Gz~. '1~29~~1G ~~ /Yv~ 4 tY/'~c:.
For staff use only "°
da
ve
rec receive by:
~
~
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applic tion PCIBZA
placards iss OS date:
J
Case Number:
J (LI
i
•
Check type of application filed (check all that apply):
D REZONING LI SPECIAL USE []VARIANCE
Applicant's name: American Electric Power, ATTN: R. A. Bays Phone:540-985-2472
Address: P. 0. Box 2021 Zip Code: 24022-212
Roanoke, VA
Owner's name: Appalachian Power Company, ATTN: R. A. Bays Phone: 540-985-247
Address: P. 0. Box 2021 Zip Code:24022-2121
Roanoke VA
Location of property: Tax Map Number: 103.00-1-5 i
Virginia Sec . Rt . No . 786
Wi l l ett Lane Magisterial District: ~ ~ -
~Ei-rte Di stri c
off U . S . Rt. 221 Community Planning Area: .
- Beu; . ~
Size of parcel (s): Existing Zoning: AG-3
37.43 acres Existing Land Use: Existing Electric Substation,,Agriculture
sq.ft.
Proposed Zoning: AG-3 -Special Use Permit Request
Proposed Land Use: Electric Substation .............................
For Staff Use o~iy
Use Type:
Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district?
YES X NO IF NO, A VARIANCE IS REQUIRED FIRST.
Does the parcel meet the minimum criteria for the requested Use Type? YES X NO
IF N0, A VARIANCE IS REQUIRED FIRST.
If rezoning request, are conditions being proffered with this request? YES NO
Variance of Section(s) of the Roanoke County Zoning Ordinance in order to:
Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF
THESE ITEMS ARE MISSING OR INCOMPLETE.
Rrs v ws v ws v
Consultation X 8 1 /2" x 1 1" concept plan ** X Application fee
X Application X '~:~ Metes and bounds description* ''-« Proffers, if applicable
X Justification "w< Water and sewer application X Adjoining property owners
l hereby certify that / am either the owner of the property or the owner's agent or contract purchaser and
am acting with the knowledge and consent of the owner. ** see Addendum D
American Electric Power * see Addendum E
Owner's Signature: _ -~. G. ~Ct.~i - -
Right of W y Supervisor
For Staff Use Only: Case Number ~ r
f l
Applicant American Electric Power (AEP)
The Planning Commission will study rezoning and special use permit requests to determine the need and
justification for the change in terms of public health, safety, and general welfare. Please answer the following
questions as thoroughly as possible. Use additional space if necessary.
Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the
purpose found at the beginning of the applicable zoning district classification in the zoning ordinance.
SEE ADDENDUM A
•
Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County
Comprehensive Plan.
The Comprehensive-Plan for Roanoke County establishes this area as an
Agricultural/Rural Preserve. Although there may be some additional
residential growth in this area as provided for by the AG-3 Zoning
Ordinance, the intention of this expansion is to provide existing
customers in the area with reliable electric service. AEP's project
will be constructed and operated as a compatible land use while
providing necessary electric service to the area.
Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding
', area, as well as the impacts on public services and facilities, including water/sewer, roads, schools,
', parks/recreation, and fire/rescue.
SEE ADDENDUM B
V-3
Addendum B
The proposed expansion will have minimal impact on the property itself. An additional 9,800
square foot area will be fenced. An agricultural lease, on the same property, and adjacent to the
existing station, will remain. Adjoining properties and the surrounding area will experience no
negative impact, however, electric service customers may experience more reliable service and
should not have to experience potential service reliability problems that may occur without the
improvements. Public service providers will not experience a negative impact. The
improvements included in this project will enhance their ability to provide to the extent their
ability depends on reliable electric service. Alternatives to this expansion were not practical.
Since the area is largely agricultural/residential in nature, there is not a demand sufficient for a
new station to be built. In addition, a new station would have been an additional burden on the
uses desired for this district and it would be difficult to find a location that is as hidden as this
location. Existing transmission facilities do not exist in the area to accommodate such a station if
it would have been justified. Such transmission facilities would have needed to be constructed,
which would also have been an additional burden on the intended uses of this district. The
expansion of station facilities in this relatively remote location, entirely on AEP property, is the
logical answer to alleviate existing or potential electric distribution problems in the area.
All adjoining owners have been contacted by letter. Copies of those letters are attached.
•
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EXISTING STATION ECUIPMENT
----------- PROPOSED STATION ECUIPMENT
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VICINITY MAP
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ADDENDUM F
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•REF. PT. •7
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~' = 400 2° Loo Attot ~ 12.1 )? A ~ A f~ 9 ~ lss 38.1 l4s9
I °'1 1.16 At tct 37
5.70 ac 101 9021 t °_' ~ 9- `6 ac 20 / ; 3 ' ~ ac
6.88ACtC) "c 13.1 22.BAC101 c ia0:cl 797 ac I
- o g ~ 15er 25.a1 ActQ ? 9<20 '~, r- _c~~
~' = DEPARTMEi~I'I' OF PLA1VNIi~G AMERICAN ELECTRIC POWER
- SPECIAL f~SE PERMIT
~- AND ZONING 103,00-~-5
.?
.,, •
. 1/-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JUNE 25, 1996
ORDINANCE GRANTING A SPECIAL USE PERMIT TO
APPALACHIAN ELECTRIC POWER TO EXPAND AN EXISTING
ELECTRIC SUBSTATION AT 8920 WILLETT LANE (TAX
MAP NO. 103.00-1-5), WINDSOR HILLS MAGISTERIAL
DISTRICT
WHEREAS, Appalachian Electric Power has filed a petition to
expand an existing electric substation located at 8920 Willett Lane
(Tax Map No. 103.00-1-5) in the Windsor Hills Magisterial District;
and
WHEREAS, the Planning Commission held a public hearing on this
matter on June 4, 1996; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia,
held a first reading on this matter on May 28, 1996; the second
reading and public hearing on this matter was held on June 25, 1996.
NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the Board finds that the granting of a special use
permit to Appalachian Electric Power to expand an existing electric
substation located at 8920 Willett Lane (Tax Map No. 103.00-1-5) in
the Windsor Hills Magisterial District is substantially in accord
with the adopted 1985 Comprehensive Plan pursuant to the provisions
of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and said
Special Use Permit is hereby approved.
Zo~g.~.ma
t
'~r..
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COIINTY,
VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JUNE 25, 1996
ORDINANCE 062596-11 AUTHORIZING THE RELOCATION OF THE
POLLING PLACE FOR THE GREEN HILL VOTING PRECINCT FROM THE
FORT LEWIS FIRE STATION TO THE FORT LE~PIS BAPTIST CHURCH
AND AUTHORIZING THE RELOCATION OF THE POLLING PLACE FOR
THE NORTH VINTON VOTING PRECINCT FROM THE VINTON FIRE
STATION TO THE VINTON BAPTIST CHURCH PURSUANT TO § 24.2-
307 1950 CODE OF VIRGINIA, AS AMENDED
WHEREAS, the Electoral Board of Roanoke County has recommended
to the Board of Supervisors of Roanoke County the relocation of the
polling place for the Green Hill Voting Precinct from the Fort
Lewis Fire Station to the Fort Lewis Baptist Church and the
relocation of the polling place for the North Vinton Voting
Precinct from the Vinton Fire Station to the Vinton Baptist Church
for all elections held within Roanoke County.
NOW, THEREFORE, be it ordained by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the first reading on this ordinance was held on June
11, 1996; and the second reading and public hearing were held on
June 25, 1996.
2. That the relocation of the polling place for the Green
Hill Voting Precinct from the Fort Lewis Fire Station to the Fort
Lewis Baptist Church at 4215 W. Main Street, Salem, VA for all
elections held within Roanoke County is hereby authorized and
approve; and
3. That the relocation of the North Vinton Voting Precinct
from the Vinton Fire Station to the Vinton Baptist Church at
Washington Avenue and Maple Street, Vinton, VA for all elections
1
~,
~ ~
held within Roanoke County is hereby authorized and approved; and
4. That the County Administrator is hereby authorized to
take such actions and to execute such documents as may be necessary
to accomplish these purposes, all upon form approved by the County
Attorney.
On motion of Supervisor Johnson to adopt the ordinance,
and carried by the following vote:
AYES: Supervisors Eddy, Minnix, Harrison, Johnson
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
Brenda J. lton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Diane St. John, Registrar
2
Y
ACTION NO.
ITEM NO. '~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 25, 1996
AGENDA ITEM: ORDINANCE AUTHORIZING THE RELOCATION OF THE POLLING
PLACE FOR THE GREEN HILL VOTING PRECINCT FROM THE
FORT LEWIS FIRE STATION TO THE FORT LEWIS BAPTIST
CHURCH AND AUTHORIZING THE RELOCATION OF THE
POLLING PLACE FOR THE NORTH VINTON VOTING PRECINCT
FROM THE VINTON FIRE STATION TO THE VINTON BAPTIST
CHURCH PURSUANT TO § 24.2-307 OF THE 1950 CODE OF
VIRGINIA, AS AMENDED /~
BOUNTY ADMINISTRATOR' S COMMENTS : D~.GC'e~''`'"•'"--~('
At a meeting of the Roanoke County Electoral Board held on May
8, 1996, the Board voted to recommend to the Board of Supervisors
that the voting place for the Green Hill Precinct be moved from the
Fort Lewis Fire Station to the Fort Lewis Baptist Church at 4215 W.
Main Street, Salem, VA. The Board also recommended that the voting
place for the North Vinton Precinct be moved from the Vinton Fire
Station to the Vinton Baptist Church at Washington Avenue and Maple
Street, Vinton, VA. These moves were requested in order to improve
parking space availability during the election. Also, the voting
is held out in the bay area where there is no heat and where the
trucks enter and exit. There are 2,028 voters using the Green Hill
Precinct and 1,453 voters using the North Vinton Precinct.
§§ 24.2-307 and 24.2-310 of the 1950 Code of Virginia, as
amended, authorize the relocation and establishment of polling
places for the various election precincts within the County.
The first reading of this ordinance was held June 11, 1996;
the second reading and public hearing will be held June 25, 1996.
Staff recommends the adoption of the attached ordinance
authorizing the relocation of the polling place for the Green Hill
1
a
y
~~~
Voting Precinct and the North Vinton Voting Precinct.
Respectfully submitted,
i Paul M. Mahoney
County Attorney
Action Vote
No Yes Abs
Approved ( ) Motion by Eddy
Denied ( ) Harrison
Received ( ) Johnson
Referred Minnix
to Nickens
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JUNE 25, 1996
ORDINANCE AUTHORIZING THE RELOCATION OF THE POLLING PLACE
FOR THE GREEN HILL VOTING PRECINCT FROM THE FORT LEWIS
FIRE STATION TO THE FORT LEWIS BAPTIST CHURCH AND
AUTHORIZING THE RELOCATION OF THE POLLING PLACE FOR THE
NORTH VINTON VOTING PRECINCT FROM THE VINTON FIRE STATION
TO THE VINTON BAPTIST CHURCH PURSUANT TO § 24.2-307 1950
CODE OF VIRGINIA, AS AMENDED
WHEREAS, the Electoral Board of Roanoke County has recommended
to the Board of Supervisors of Roanoke County the relocation of the
polling place for the Green Hill Voting Precinct from the Fort
Lewis Fire Station to the Fort Lewis Baptist Church and the
relocation of the polling place for the North Vinton Voting
Precinct from the Vinton Fire Station to the Vinton Baptist Church
for all elections held within Roanoke County.
NOW, THEREFORE, be it ordained by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the first reading on this ordinance was held on June
11, 1996; and the second reading and public hearing were held on
June 25, 1996.
2. That the relocation of the polling place for the Green
Hill Voting Precinct from the Fort Lewis Fire Station to the Fort
Lewis Baptist Church at 4215 W. Main Street, Salem, VA for all
elections held within Roanoke County is hereby authorized and
approve; and
3. That the relocation of the North Vinton Voting Precinct
from the Vinton Fire Station to the Vinton Baptist Church at
Washington Avenue and Maple Street, Vinton, VA for all elections
held within Roanoke County is hereby authorized and approved; and
4. That the County Administrator is hereby authorized to
3
~_
take such actions and to execute such documents as may be necessary
to accomplish these purposes, all upon form approved by the County
Attorney.
agenda\ general\ relocate.pol
4
• ! .~ ,.J
f
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 25, 1996
ORDINANCE 062596-12 APPROPRIATING FUNDS FOR THE
1996-97 FISCAL YEAR BUDGET FOR
ROANORE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, a public
hearing was held on May 28, 1996, concerning the adoption of the annual
budget for Roanoke County for fiscal year 1996-97; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia,
approved said budget on June 11, 1996, pursuant to the provisions of
Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.1
of the 1950 Code of Virginia, as amended; and
WHEREAS, the first reading of this appropriation ordinance was
held on June 11, 1996, and the second reading of this ordinance was
held on June 25, 1996, pursuant to the provisions of Section 18.04 of
the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the following appropriations are hereby made from the
respective funds for the period beginning July 1, 1996, and ending June
30, 1997, for the functions and purposes indicated:
1
~- S
..............................................................................................................................
:::::::::::::::::::::::::::::::::::::::::::::::::County::of :Roanoke:::::::::::::::::::::::::::::::::::::::::::::::
..............................................................................................................................
.. .
.....
Pro: ~ :: sed ~
::::: ~ :::::::::::::::::::::::::::::::::::..... P'~.....:.::.:: ~99br9? Budget::: ~ :::::::::::::::::::::::::
Revenues:
General Fund:
General Government
Youth Haven II
Comprehensive Services
Law Library
Recreation Fee Class
Internal Services
Garage II
Total General Fund
Debt Service Fund
Capital Projects Fund
Internal Service Fund -Risk Management
Water Fund
Sewer Fund
School Funds:
Operating
Cafeteria
Grant
Textbook
Total School Fund
Total All Funds
$ 90,815,107
405,330
1,446,110
41,980
704,597
1,501,854
259,001
$ 95,173,979
$ 9,602,669
$ 355,000
$ 888,826
$ 10,790,469
$ 5,608,816
$ 79,912,607
3,017,000
1,498,253
814,526
$ 85,242,386
$ 207,662,145
06/20/96 10:51 AM m:\finance\budget\book-wk\APPROP97.WK4
Y '`
:::::::::::::::::::::::::::::::::::::::::::::::::County :of :Roanoke::::::::::::::::::::::::::::::::::::::::::::::::
..............................................................................................................................
......................................... .......
:::::::::::::::::::::::::::::::::::::::::.: ropose..:.::.:: ~ 93b~97 Buiiget::::::::::::::::::::::::::::::::::::::::
.................................................................::............................................................
::::::::::::::::::::::::::::::::::::::::::::::::::::: ~ .u~:~: ~ ~ S; :1.99.::::::::::::::::::::::::::::::::::::::::::::::::::::
Expenditures:
General Government:
General Administration
Board of Supervisors $ 232,502
County Administrator 189,202
Community Relations 133,547
Asst. Co. Administrators 222,397
Human Resources 346,095
County Attorney 305,094
Economic Development 718,007
Total General Administration $ 2,146,844
Constitutional Officers
Treasurer $ 515,731
Commonwealth Attorney 502,053
Victim/Witness 5,04$
Commissioner of the Revenue 540,578
Clerk of the Circuit Court 658,995
Sheriffs Office 1,093,081
Care & Confinement of Prisoners 2,778,278
Total Constitutional Officers $ 6,093,764
Judicial Administration
Circuit Court $ 124,518
General District Court 34,083
Magistrate 1,255
J & DR Court 10,429
Court Service Unit 332,385
Total Judicial Administration $ 502,670
Management Services
County Assessor $ 665,552
Financial Planning 653,745
Public Transportation 76,600
Management and Budget 112,910
Procurement Services 282,919
Total Management Services $ 1,791,726
06/20/96 10:51 AM m:\finance\budget\book-wk\APPROP97.WK4
~/'- 5
...............................................................::::.......:....................................................
.. ....... .......... ........................... ......
.................................................: ounty.:o : oano 'e::::::::::::::::::::::::::::::::::::::::::::::::
.........................................
..
.. ra .:. sed .................................. .
..
:::::::::::::::::::::::::::::::::::::::::.:... Po.....:.: ; .: ~ 99th-9'7Budget:::::::::::::::::::::::::::::::::::
................................................................::::..::.:.::::.....::.........................................
:::~::~ :::::::::::::::~:~:::::~:~:~:::::::~::::::::::June:Z5;:~99~:::::::::::::::::::::::::::::::::::::::::::::::::::::
Public Safety
Police $ 5,668,358
Transportation Safety Commission 960
E911 Maintenance 460,388
Fire and Rescue 3,887,978
Total Public Safety $ 10,017,684
Community Services
General Services $ 226,161
Solid Waste 3,191,290
Property Management 81,020
Engineering and Inspections 2,433,270
Building Maintenance 1,218,860
Planning and Zoning 578,888
Planning Commission 20,612
Total Community Services $ 7,750,101
Human Services
Grounds Maintenance $ 1,332,930
Parks and Recreation 1,276,140
Public Health 425,333
Social Services Administration 2,255,725
Public Assistance 952,400
Institutional Care 29,228
Social Service Organizations 126,832
Contributions Human Service Organizations 92,910
Contributions Cultural Organizations 218,866
Library 1,587,581
VPI Extension 71,525
Elections 186,777
Total Human Services $ 8,556,247
Non-Departmental
Employee Benefits $ 1,660,120
Miscellaneous 615,000
Internal Service Charges 1,162,554
Total Non-Departmental $ 3,437,674
06/20/96 10:51 AM m:\finance\budget\book-wk\APPROP97.WK4
V- ~
..... ...
.. .
................................................: :
Coii~i : of Roanoke
.............................................................................................................................
.........................................
.... .
Pra ~ ; : sed
:::::::: ~ ::::::::::::::::::::::::::::::..... Po.....:.::.:: ~99b^9~ Budget:::::::::: ~ ::::::
...............................................................................................................................
:::::::::: ~ ::::::::::::::::::::::::::::::::::::::::::Ju~i~: 2S; :1996:::::::::::::::::::::::::::::::::::::::::::::::::::: .
Transfers to Other Funds
Transfer to Debt -General
Transfer to Debt Service -School
Transfer to Capital
Transfer to Schools
Transfer to Schools -Dental Insurance
Transfer to Internal Services
Transfer to Comprehensive Services
Transfer to Garage II
Total Transfers to Other Funds
Unappropriated Balance
Board Contingency
Total General Government
Youth Haven II
Comprehensive Services
Law Library
Recreation Fee Class
Internal Services
Management Information Systems
Communications
Total Internal Services
Garage II
Total General Fund
Debt Service Fund
$ 3,478,760
2,573,990
315,000
41,945,736
260,932
888,826
648,840
100,000
$ 50,213,084
$ 305,313
$ 90, 815,107
$ 405,330
$ 1,446,110
$ 41,980
$ 704,597
$ 952,922
548.932
$ 1,501,8.54
$ 259,001
$ 95,173,979
$ 9,602,669
06/20/96 10:51 AM m:\finance\budget\book-wk\APPROP97.WK4
tf-~
:::::~ ::::::::::::::::::::::~::::::::::::::::::::~0::::~::::~:~~::::::::~::::::::::::~:::::::::::::::::::::::::::::~::::::'~
...................................................... unty.:of :Roanoke:::::::::::::::::::::::::::::::::::::::::::::::: .
.........................................
.... . . ... ......
. .
..................................... ra ; sed~ ~"S~ 199697 Bu ..: ...... ............... .
......................................... .
.............................................. PQ.....:.::.::.:.:....:.:.:..... get::::::::::::::::::::::::::::::::::::::::
..............................................................................................................................
:::::::::::::::::::::::::::::::::: ~ ::::::::::::::::::June: ZS; :1996:::::::::::::::::::::::::::::::::: ~ :::::::::::::::::
Capital Projects Fund ,
Internal Services Fund -Risk Management
Water Fund
Sewer Fund
School Funds:
Operating
Cafeteria
Grant
Text Book
Total School Funds
Total All Funds
$ 355,000
$ 888,826
$ 10,790,469
$ 5,608,816
$ 79,912,607
3,017,000
1,498,253
814,526
$ 85,242,386
$ 207,662,145
06/20/96 10:51 AM m:\finance\budget\book-wk\APPROP97.WK4
2. That the County Administrator may authorize or delegate the
authorization of the transfer of any unencumbered balance or portion
thereof from one department to another within a fund.
3. That all funded outstanding encumbrances, both operating and
capital, at June 30, 1996, are reappropriated to the 1996-97 fiscal
year to the same department and account for which they are encumbered
in the previous year.
4. That appropriations designated for capital projects will not
lapse at the end of the fiscal year but shall remain appropriated until
the completion of the project or until the Board of Supervisors, by
appropriate action, changes or eliminates the appropriation. Upon
completion of a capital project, staff is authorized to close out the
project and transfer to the funding source any remaining balances.
This section applies to appropriations for Capital Projects at June 30,
1996, and appropriations in the 1996-97 budget.
5. That all school fund appropriations remaining at the end of the
1995-96 fiscal year not lapse but shall be appropriated to the School
Capital Improvements Fund in fiscal year 1996-97.
6. That all General Fund appropriations remaining unexpended at the
end of the 1995-96 fiscal year not lapse but shall be reappropriated
as follows:
a) 40$ of these unexpended appropriations shall be transferred to
the unappropriated Capital Fund Balance;
b) 60$ of these unexpended appropriations shall be re-appropriated
to the same department for expenditure in fiscal year 1996-97 as
provided by Resolution 042396-5.
7
On motion of Supervisor Johnson to adopt the ordinance, and
carried by the following vote:
AYES: Supervisors Eddy, Minnix, Harrison, Johnson
NAYS: None
ABSENT: Supervisor Nickens
A COPY TESTE:
Brenda J. olton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
W. Brent Robertson, Budget Manager
Diane D. Hyatt, Director, Finance
John M. Chambliss, Jr., Assistant Administrator
Don C. Myers, Assistant Administrator
Paul M. Mahoney, County Attorney
Joseph Sgroi, Director, Human Resources
8
_ ^••••^•^^^^^^^^^^^^^^~~~.^^~^~~~~~^^~~~~~~~~~~~~~~~~~~~~1111111111111111111111111111/1111/111111111111111111111f1111111I1~1~~~(Q
-
-
____-___---__ - VS ~,r4
c AGENDA ITEM NO. ~ ~ ~T
-
-
-
APPE CE REQUEST
- -
_
PUBLIC HEARING 5~ ~ORDINANCE 'CITIZENS COn~~NTS
- ~ -~-
-
-
SUBJECT: ' , , ~~_ ,:, "~~'c /~ ~~~,~ <; i.
'~ "~
C -~
I would like .the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS
FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED
BELOW:
-_
^ Each speaker will be given between three to five minutes to comment
= whether speaking as an individual or representative. The Chairman will
= decide the time limit based on the number of citizens speakin on an issue,
and will enforce the rule unless instructed by the majority ofgthe Board to
= do otherwise.
c _ ;
^ Speaker will be limited to a presentation of their point of view only.
Questions of clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized
speaker and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
-
= ^ Speakers are requested to leave any written statements and/or comments c
__ with the clerk.
^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP
- SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP
ALLOWING THE INDIVIDUAL TO REPRESENT THEM.
-
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK
-
-
-
-
-
- - --
.
.
.
.
mlillllllllittllllllltlltilltlltilliltllllillit1111ttlitilli111111111111111111111111IIIII~IIINIIflllllllllltitliltltlllll111111~
ACTION NO.
ITEM NUMBER ~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 25, 1996
ArENDA ITEM• Second Reading of the Fiscal Year 1996-97 Budget Appropriation Ordinance.
('OUNTY ADMINISTRATOR'S COMMENTS• aG-~~'''"'"~` j~fi~
SUMMARY OF INFORMATION: The 1996-97 fiscal year budget was presented to the Board of
Supervisors on May 28, 1996. A budget public hearing was held on May 28, 1996 to receive written and
oral comment from the public concerning the proposed budget. Attached for your approval is the 1996-97
fiscal year Budget Appropriation Ordinance. The total County budget is $207,662,145. This includes all
interfimd and intrafiind transfers. The budget net of transfers is $151,467,466.
Several changes in the Appropriation Ordinance (from the first reading on June 11, 1996) have been made
and are summarized in the attached memo. In addition, a memo from Human Resources has been included
that details the Grant funded and Temporary Full-time positions with benefits that was requested at the last
Board meeting.
STAFF RECOMIVIENDATION• The format of the Appropriation Ordinance was changed several years
ago to conform with the reporting basis usE:d at year-end in the Comprehensive Annual Financial Report.
The FY 1996-97 Appropriation Ordinance, as presented, is consistent with that change in format. This
presentation allows the same level of budget comparison as is required by Generally Accepted Accounting
Principles for financial reporting purposes. The revised format will also more consistently apply the
appropriation on a fund basis for County Fcmds as has been used to appropriate School Funds in the past.
Staff recommends approval of the second reading of the 1996-97 fiscal year Budget Appropriation
Ordinance. Staff also recommends approval of the attached Classification Plan for fiscal year 1996-97.
Respectfully submitted,
W. Brent Robertson
Budget Manager
pproved b
m~~
Elmer C. Hod e
County Administrator
v- 5
ACTION VOTE
Approved () Motion by: No Yes Abs
Denied () Eddy - - -
Received () Harrison - - -
Referred O ~ Johnson - - -
To () Minnix - - -
Nickens - - -
V-5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADNIINISTRATION
CENTER ON TUESDAY, JUNE 25,1996
ORDINANCE APPROPRIATING FUNDS FOR THE
1996-97 FISCAL YEAR BUDGET FOR
ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, a public hearing was held on
May 28, 1996, concerning the adoption of the annual budget for Roanoke County for fiscal year
1996-97; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget
on June 1 1, 1996, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and
Chapter 4 of Title 15.1 of the 1950 Code of Virginia, as amended; and
WHEREAS, the first reading of this appropriation ordinance was held on June 11, 1996,
and the second reading of this ordinance was held on June 25, 1996, pursuant to the provisions of
Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows:
1. That the following appropriations are hereby made from the respective funds for the
period beginning July 1, 1996, and ending June 30, 1997, for the functions and purposes indicated:
M:\finance\common\board\6-27-95.app
~~
.............................................................................................................................
.... .
................................................. oun ..:o : oano e:::::::::::::::::::::::::::::::::::::::::::::::
............................................................................................................................
........................................
....
Pra ~ .. sed ~ ~9 .. ........................ .
...::.::::::.................................................................................................................
::::::::::::::::::::::::::::::::: ~ :::::::: ~ ::::::::: Juit~: 25; :19~ .::::::::::::::::::::::::::::::::::::::::::::::::::::
.................................:........:..................................................................................
Revenues:
General Fund:
General Government
Youth Haven II
Comprehensive Services
Law Library
Recreation Fee Class
Internal Services
Garage II
Total General Fund
Debt Service Fund
Capital Projects Fund
Internal Service Fund -Risk Management
Water Fund
Sewer Fund
School Funds:
Operating
Cafeteria
Grant
Textbook
Total School Fund
Total All Funds
$ 90,815,107
405,330
1,446,110
41,980
704,597
1,501,854
259,001
$ 95,173,979
$ 9,602,669
$ 355,000
$ 888,826
$ 10,790,469
$ 5,608,816
$ 79,912,607
3,017,000
1,498,253
814,526
$ 85,242,386
$ 207,662,145
06/20/96 10:51 AM m:\finance\budget\book-wk\APPROP97.WK4
y- 5
...............................................................................................................................
..
........................................................... .........................................................
.................................................. ounty.:o : oano ~e::::::::::::::::::::::::::::::::::::::::::::::::
..............................................................................................................................
.... .
Pr~~~::sed ~~
:::::::::::::::::::::::::::::::::::::::::....~.....:.::.:: ~9 ...: 9'~:Budget::::::::::::::::::::.
. ...........................................................................::.:....:::.........................................:
::::::~::~::::::~ :::::::::::::::::::::::::::~::::::::Ju~~: ~5;:1~.9.::::::::::::::::::::::::::::::::::::::::::::::::::::::
Expenditures:
General Government:
General Administration
Board of Supervisors
County Administrator
Community Relations
Asst. Co. Administrators
Human Resources
County Attorney
Economic Development
Total General Administration
Constitutional Officers
Treasurer
Commonwealth Attorney
Victim/Witness
Commissioner of the Revenue
Clerk of the Circuit Court
Sheriffs Office
Care & Confinement of Prisoners
Total Constitutional Officers
Judicial Administration
Circuit Court
General District Court
Magistrate
J&DRCourt
Court Service Unit
Total Judicial Administration
Management Services
County Assessor
Financial Planning
Public Transportation
Management and Budget
Procurement Services
Total Management Services
$ 232,502
189,202
133,547
222,397
346,095
305,094
718,007
$ 2,146, 844
$ 515,731
502,053
5,048
540,578
658,995
1,093,081
2,778,278
$ 6,093,764
$ 124,518
34,083
1,255
10,429
332,385
$ 502,670
$ 665,552
653,745
76,600
112,910
282,919
$ 1,791,726
06/20/96 10:51 AM m:\finance\budget\book-wk\APPROP97.WK4
~-5
................................................................................................................ ..............
........................................................................................................... ................. ...
............... .... ......... ............. .....
................................................. . OQn ..:0 : ORIIO £:...::::......:.::...:......:.:...::...:::::.::..
................................................................................................ .................. .............
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..........................................~..~.:...:.::.::.~.:....::.:......het:::::::::::::::::::::::::::::::::::::::::
..............................................................................................................................
:::::::::::::::::::::::::::::::::::::::::::::::::::::Jui~~: 25; :1996::::::::::::::::::::::::::::::::::::::::::::::::::::
Public Safety
Police $ 5,668,358
Transportation Safety Commission 960
E911 Maintenance 460,388
Fire and Rescue 3,887,978
Total Public Safety $ 10,017,684
Community Services
General Services $ 226,161
Solid Waste 3,191,290
Property Management 81,020
Engineering and Inspections 2,433,270
Building Maintenance 1,218,860
Planning and Zoning 578,888
Planning Commission 20,612
Total Community Services $ 7,750,101
Human Services
Grounds Maintenance $ 1,332,930
Parks and Recreation 1,276,140
Public Health 425,333
Social Services Administration 2,255,725
Public Assistance 952,400
Institutional Caze 29,228
Social Service Organizations 126,832
Contributions Human Service Organizations 92,910
Contributions Cultural Organizations 218,866
Library 1,587,581
VPI Extension 71,525
Elections 186,777
Total Human Services $ 8,556,247
Non-Departmental
Employee Benefits $ 1,660,120
Miscellaneous 615,000
Internal Service Charges 1,162,554
Total Non-Departmental $ 3,437,674
06/20/96 10:51 AM m:\finance\budget\book-wk\APPROP97.WK4
v-~
..............................................................................................................................
::::::::::::::: ~ ::::::: ~ :::::::::::::: ~ ::::::::::~~unty:of Roanoke::::::::::::::::::::::::::::::::::::::::::::::::
...............:.......:..............:.......................................................................................
:::::::::::::::::::::::::::::::::::::::::Prapnsed ~99b~9~ Budget::::::::::
..............................................
...............................................................................................................................
. .
::::::::::::::::::::::::::::::::::::::::::::::::::::: ~ .iu~te: Z5; :199.::::::::::::: ~ :::::::::::::::::::::::::::::::::::::::
Transfers to Other Funds
Transfer to Debt -General
Transfer to Debt Service -School
Transfer to Capital
Transfer to Schools
Transfer to Schools -Dental Insurance
Transfer to Internal Services
Transfer to Comprehensive Services
Transfer to Garage II
Total Transfers to Other Funds
Unappropriated Balance
Boazd Contingency
Total General Government
Youth Haven II
Comprehensive Services
Law Library
Recreation Fee Class
Internal Services
Management Information Systems
Communications
Total Internal Services
Gazage II
Total General Fund
Debt Service Fund
$ 3,478,760
2,573,990
315,000
41,945,736
260,932
888,826
649,840
100.000
$ 50,213,084
$ 305,313
$ 90, 815,107
$ 405,330
$ 1,446,110
$ 41,980
$ 704,597
$ 952,922
548,932
$ 1,501,854
$ 259,001
$ 95,173,979
$ 9,602,669
06/20/96 10:51 AM m:\finance\budget\book-wk\APPROP97.WK4
~t-
...............................................................................................................................
.................................................
::::::~:~:::::~:~:::::~::::::::::~ :::::::::::::: ounty::of:Roanoke:::::::::::::::::::::::::::::::::::::::::::::::::
......:.:.....:.:.....:..:.........:...........................................................................................
.........................................
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............................................. Pa.....:.::.::.:.:....: ~ .:......get::::::::::::::::::::::::::::::::::::::::
.......................................................:::::..................................................................
:::::::::::::::::::::::::::::::::::: ~ ::::::: ~ :::::::Jug: 25; :1996:::::::::::::::::::::::::::::::::::::::::::::::::::
Capital Projects Fund a
Internal Services Fund -Risk Management
Water Fund
Sewer Fund
School Funds:
Operating
Cafeteria
Grant
Text Book
Total School Funds
Total All Funds
$ 355,000
$ 888,826
$ 10,790,469
$ 5,608,816
$ 79,912,607
3,017,000
1,498,253
814,526
$ 85,242,386
$ 207,662,145
06/20/96 10:51 AM m:\finance\budget\book-wk\APPROP97.WK4
M~'"~
2. That the County Administrator may authorize or delegate the authorization of the
transfer of any unencumbered balance or portion thereof from one department to another within
a fund.
3. That all funded outstanding encumbrances, both operating and capital, at June 30, 1996,
are reappropriated to the 1996-97 fiscal year to the same department and account for which they
are encumbered in the previous year.
4. That appropriations designated for capital projects will not lapse at the end of the fiscal
year but shall ,remain appropriated until the completion of the project or until the Board of
Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of
a capital project, staff is authorized to close out the project and transfer to the funding source any
remaining balances. This section applies to appropriations for Capital Projects at June 30, 1996,
and appropriations in the 1996-97 budget.
5. That all school fund appropriations remaining at the end of the 1995-96 fiscal year not
lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 1996-97.
6. That all General Fund appropriations remaining unexpended at the end of the 1995-96 fiscal year
not lapse but shall be reappropriated as follows:
a) 40% of these unexpended appropriations shall be transferred to the unappropriated Capital Fund
Balance;
b) 60% of these unexpended appropriations shall be re-appropriated to the same department for
expenditure in fiscal year 199b-97 as provided by Resolution 042396-5.
M:\finance\common\boand\6-27-95. app
~~ !
MEMORANDUM
TO: Board of SupervisonrAs
FROM: Brent Robertson C~` `
Budget Manager ,
DATE: June 25, 1996
SUBJECT: Appropriation Ordinance Changes from 1st Reading
Based on results of the budget work session held on June 11, 1996 and finalized water and sewer
budget allocations, the Appropriation Ordinance has been adjusted as follows:
Increase
1. Board Contingency $250,000
This increase was budgeted using year-end savings
2. Human Service Contributions $10,697
Social Service Contributions $7,500
CulturaUOther Contributions $18,740
Dues/Per Capita Allocations $2,750
These contribution increases were taken from the Board
Contingency account. A detailed summary of these increases are
attached for your review.
3. Employee Benefits $5,000
This increase funds a program that rewards employees for ideas that
reduce costs and/or enhance service delivery. This was funded from
the Board Contingency account.
V~~
4. Water Fund
Sewer Fund
$79,113
$119,242
Water and Sewer projections and allocations have been finalized.
These changes represent final allocations for operations, capital,
construction, repair and replacement, and transfers. These changes
do not represent any rate modifications.
As the result of the changes outlined in 1,2, and 3 above, the Board Contingency account totals
$305,313 for FY1996-97.
1996-97 Contributions Allocations
Summary of Board of Supervisors Proposals
for Funding
1998-97 1998-97 1996-97
Proposed Adjustments Approved
Human Services 582,213 $10,897 $92,910
Health & Social Services 119,332 7,500 128,832
Cultural F-nrichmenVTourism 321,350 7,850 329,000
OthcCultural 41,276 11,090 52,388
Dues & Per Capita 325,378 2,750 328,128
Grand Total Contributions 5889,549 $39,687 $929,236
Human Services:
Increase Adult Day Care 2,000
Add Big Brothers/Big Sisters to List 2,500
Increase CASA 947
Increase Family Service of Raonoke Vall 1,000
Increase 5th District E&T Consortium 500
Increase LOA 1,250
Add Literacy Volunteer Program 1,000
Add Rnke Vlly Drug/Alcohol Abuse Coun 1,000
Increase Speech & Hearing Center 500
Subtotal Changes 10,697
Culturel/Soclal Services:
Increase TAP 5,000
Increase TAP Transitional Living 2,500
Add Art Museum of Wstm Va. 2,000
Increase Explore Allocation 3,000
Decrease Julian Stanley Wise (2,500)
Increase Mill Mtn Zoo Oper 2,000
Increase Rnke Valley History Museum 1,150
Add Transp Museum Capital 2,000
Increase League Women Voters 25
Add National D-Day 10,000
Add OUTLOOK Downtown Roanoke 1,000
Increase Va Wstm Scholarship Fund 85
Subtotal Changes 26,240
Dues 8 Per Capital Allocations
Increase Blue Ridge Soil Cons Dist 250
Increase Tour DuPont 2,500
2,750
Total Changes 39,687
Vs
M:IFINANCE~budget~proposed197CONTR. WK4
County of Roanoke
Contributions to Human Service Agencies
FY 1996-97 Budget
1993-94 1994-95 1995-96 1996-97 1996-97
Haman Service Agency Actual Actual Budget Request Approved
Adult Care Center of the Roanoke Valley $5,000 $5,000 $5,000 $12,480 $7,000
Association for Retarded Citizens (ARC) 10,000 10,000 10,000 64,330 10,000
Bethany Hall 500 500 500 500 500
Big Brothers and Big Sisters of Roanoke Valley 0 0 0 2,500 2,500
Bradley Free Clinic 6,500 6,500 6,500 6,500 6,500
Child Abuse Prevention Council of Roanoke Valley 3,500 3,500 3,500 3,750 3,500
Child Health Investment
Partnership (CHIP) 5,000 16,660 16,660 25,000 16,660
Council of Community Services-
Information and Referral Center 3,000 3,000 3,000 6,468 3,000
Court Appointed Special Advocate (CASA) 0 1,053 1,053 5,000 2,000
~ Family Service of the Roanoke Valley 3,000 3,000 3,000 4,000 4,000
Fifth District Employment & Training
Consortium 3,000 3,000 3,000 4,006 3,500
4H Camp 2,500 2,500 2,500 5,000 2,500
Goodwill Industries Tinker Mountain 5,000 5,000 5,000 7,150 5,000
League of Older Americans 12,500 12,500 12,500 18,603 13,750
Literacy Volunteer Program 1,053 0 0 2,000 1,000
National Multiple Sclerosis Society 0 0 0 800 0
Roanoke Area Ministries 2,000 2,000 2,000 2,500 2,000 '
Roanoke Valley Drug and Alcohol Abuse Council 0 0 0 2,500 1,000
Roanoke Valley Speech & Hearing Center 500 500 500 1,000 1,000
The Salvation Army 2,500 2,500 2,000 2,000 2,000
TRUST 5,500 5,500 5,500 6,500 5,500
Total Contributions $71,053 $82,713 $82,213 $182 587 $92,910
*Agencies located in Roanoke City
v-~
m:\fmance\budget\book-wk\B-HUMSVC.WK4 06!20/96 09:25 AM
County of Roanoke
Contributions to Social Service and Cultural Agencies
FY 1996-97 Budget
1993-94 1994-95 1995-96 1996-97 1996-97
Contributions Actual Actual Budget Request Approved
Health and Social Services
Blue Ridge Community Services $79,332 $79,332 $79,332 $120,010 $79,332
TAP 25,000 25,000 25,000 39,886 30,000
TAP-Transitional Living Center 15,000 15,000 15,000 19,943 17,500
$119,332 $119,332 $119,332 $179,839 $126,832
Cultural Enrichment /Tourism
Alonzo Stagg Bowl $2,500 $2,500 $2,500 $2,500 $2,500
Appalachian Railroad Heritage Partnership 0 0 2,000 0 0
Art Museum of Western Virginia 1,000 1,000 0 10,000 2,000
Arts Council of the Blue Ridge 3,000 3,000 3,000 4,000 3,000
Center in the Square 20,000 30,000 50,000 75,000 50,000
Explore (The River Foundation) 100,000 100,000 150,000 175,000 160,000
Julian Stanley Wise Museum(25,000/yr. for 3 yrs.) 0 0 0 25,000 12,500
Mill Mountain Theatre 8,500 8,500 8,500 10,000 8,500
Mill Mountain Zoo: Operating 4,000 4,000 6,000 17,000 8,000
Capital 0 0 10,000 50,750 10,000
Sister-City Pavilion 0 10,000 10,000 0 0
Native American Festival 1,550 0 0 0 0
Roanoke Arts Commission Art Show 500 500 0 0 0
Roanoke Symphony 5,000 7,500 7,500 7,500 7,500
Roanoke Valley History Museum 6,450 6,450 6,350 10,550 7,500
Science Museum: Operating 10,000 10,000 25,000 25,000 25,000
Capital 0 0 20,000 100,000 20,000
Transportation Museum: Operating 10,000 10,000 10,000 15,000 10,000
Capital 5,000 2,000
Vinton Dogwood Festival 500 500 500 500 500
$173,000 $193,950 $311,350 $532,800 $329,000
Other
Junior Achievement 0 0 0 200 0
League of Women Voters 275 275 275 300 300
Ms. Virginia Senior Citizen Pageant 0 0 100 100 100
Miss Virginia Pageant 500 500 500 500 500
National D-Day Memorial Foundation
($25,000/yeaz for 10 years) 25,000 10,000
OUTLOOK Downtown Roanoke 5,000 1,000
Roanoke Valley Greenways Coordinator 0 0 0 21,600 21,600
VA Western Community College
Scholarship Fund 5,433 5,433 5,274 5,339 5,339
Construction Student
Activities Center-3rd yr. 0 13,527 13,527 13,527 13,527
Site Development -Water Retention and
Facility and Parking Improvements 0 0 66,379 0 0
Handicapped Access Renovations 0 0 0 59,892 0
$6,208 $19,735 $86,055 $131,458 $52,366
Total Contributions $298,540 $333,017 $516 737 $844,097 $508 198
v-s
book-wk\ B-CONTRI.WK4 06/20/96 09:19 AM 1
County of Roanoke
Dues and Per Capita Allocations
FY 1996-97 Budget
1993-94- 1994-95 19996 1996-9T 1.996-97
organization Actual Actual Budget Request Approved
Blue Ridge Region $ 3,000 3,000 $ 0 $ 0 $ 0
Blue Ridge Soil and
Conservation District 1,000 1,000 1,000 1,500 1,250
Convention and Visitors Bureau
Operating 79,332 107,500 107,500 250,000 107,500
Miss Virginia Pageant-advertising 0 0 0 4,000 0
Economic Development Partnership 107,500 107,500 107,500 107,500 107,500
Fifth Planning District Commission 21,500 21,500 21,900 29,160 29,160
Gypsy Moth Steering Committee 0 0 0 2,361 0
National Association of Counties 1,557 1,557 1,557 1,557 1,557
National Civic League 200 200 200 200 200
Roanoke Regional
Chamber of Commerce 2,500 2,500 2,500 2,950 2,500
Roanoke River Basin Association 0 0 0 11,900 0
Salem/Roanoke County
Chamber of Commerce 6,000 6,000 6,000 6,000 6,000
Tour Dupont 5,000 5,000 10,000 7,500
Vinton Chamber of Commerce 100 100 100 100 100
Virginia Amateur Sports 30,000 30,000 35,000 40,000 35,000
Virginia Association of Counties 11,900 11,900 13,855 13,855 13,855
Virginia Institute of Government 0 0 5,000 5,000 0
Virginia Municipal League 12,971 14,301 15,245 16,006 16,006
Total $ 277,560 $ 312,058 $ 322,357 $ 502,089 $ 328,128
~j-5
06/20/96 09:25 AM BUDGET\book-wk~B-DUES.WK4
~ AOANp,I-~
ti 9
~ Z
DEPARTMENT OF HUMAN RESOURCES
MEMORANDUM
TO: Board of Supervisors
FROM: Joe Sgroi
Director o uman esources
SUBJECT: Grant funded and Temporary Full-time positions with benefits
DATE: June 20, 1996
v, 5
We are providing the following information pertaining to time frames for the grant funded and
temporary full time positions included in the Classification & Pay Plan. We have also indicated
the names of employes who are currently in those positions. Please let me know if further
information is needed.
iJTII.ITY - As per Gary Robertson, the three Civil Engineer I positions funded through bond
proceeds for the water transmission line project, should be finished at the end of the 1996-97
fiscal year. Employees in these positions are:
Dan Clark
Doug Burton
Bob Roberts
ENGINEERING AND INSPECTIONS - As per Arnold Covey, the Motor Equipment Operator II
position and the Construction Inspector position funded for the Dixie Cavern bond project is
tentatively scheduled to be complete by Spring'97, but could continue through June 30, 1997.
Employees in these positions are:
Ray Leonard - MEO II
Dale Woodie -Construction Inspector
POLICE -The state funded Crime Analyst position is funded for another fiscal year. The
employee in that position is:
Barry Coburn
SHERIFF -The state funded Deputy Sheriff positions were reduced from 4 positions to 2
positions. Employees in these positions are:
Michael Jamison
Kermit Moore
RISK MANAGEMENT -These are temporary positions approved for employees who are in the
workers compensation program, but still working while in rehabilitation. There are three
approved positions, however the only employee who is in this position is:
Rodney Patsel
P.O. BOX 29800 • ROANOKE, VIRGINIA 24018-0798 • (540) 772-2018
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lea
Garden Sfiyle Town Homes for Sale
caned an eveleed y
N.W.S. Developers, L.L.C.
George Vil. Neater (540) 342-59a~3
VVm. N1. Wimmer (540) 343-7227
lilichael w. Stovall (540) 345-301a
22ti ~. Pollard Street
P.U. 13ox 903
Vinton, Virginia 24179
Secure Community of Private Town Homes
Single Story Brick Dwellings
with Attached Garages
Beautifully Landscaped Common Areas
Full Maintenance of Exteriors & Roads
-_:-,
Quality, Security and Affordability
•
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FEATHER GARDENS
Tentative Pricing
U
The first townhomes are expected to be ready for occupancy
on or about August 1, 1996. Weather and other variables may
shorten or extend this time frame.
This price list indicates tentative prices for townhomes and
available options. It is not to be construed as an offer to
sell or a guarantee of availability.
End Units +/-1,440 sq. ft $129,500.00
w/ 352 sq. ft. single car garage
Interior Units +/-1,280 sq. ft. $126,500.00
w/ 352 sq. ft. single car garage
standard features: All Brick
Two large bedrooms
Two full baths
Deck/Patio
9' ceilings
Heat Pump
Hardwood/Carpet
Options and Tentative Pricing:
Gas Fireplace $2,315.00
-direct vent (zio chimney)
Finished Sunroom 7,065.00
-(in lieu of wood deck)
Screened Porch 2,565.00
Upgrade Cabinets *
" Trim Package
" Floor Covering *
Gas Heat/Hot water *
Homeowner's Association dues are not yet established, but
are expected to be in the $75.00 - $90.00 range.
Anticipated listing date: 5/10/96
*Not priced as of 4/18/96
~ ~ e
0
-- - ~ ~,.-
i ,xi r 1.
SAVERS LIFE INSURANCE CO. ~ P. O. Box 11967, Winslon-Salern, N. C. 27116-1967
• (910) 759-3888 ~ 1 (800) 642-0483 ~ Fax (910) 759-3999
May 31, 1996
Mr. Arnold Covey
County of Roanoke
Development Review Office
P.O. Box 29800
Roanoke, Virginia 24179
Re: Feather Gardens Townhouse Development
NWS Developers, LLC
Letter of Credit # 5.31.91-FG-1 & 5.30.91-GG-Va-2
'ear Mr. Covey:
SAVER S
Enclosed are referenced letters of credit. This project is located in
the Vinton Magisterial District on the northwest corner of Feather Road at
its intersection with Temple Drive.
Savers Life Insurance Company is providing funding for site
development and construction, hopefully, with these letters of credit, site
work can begin and the completion of development can take place in an
orderly fashion.
Should you have questions you can reach me at 1-800-642-0483.
Sincerely,
S~~i.~ers Life Insurance Company
~~~---
J./ Monty Williams
_~ vestments
~~c: NWS Developers, LLC
D
. D
•
SAVERS LIFE INSURANCE CO. ~ P. O. Box 11967, Winslon-Salem, N. C. 27116-1967
(910) 759-3888 ~ 1 (800) 842-0483 ~ Fax (910) 759-3999
June 3, 1996
NWS Developers,
228 S. Pollard
Vinton, Virginia
LLC.
24179
Re: LOC's - Feather Gardens
Gentlemen & Mike:
SAVER S
Please take note of current funds available for the captioned:
•
Disbursements
Balance
April 9, 1996 - $ 35,000
May 03, 1996 - $ 25,334
May 17, 1996 - $ 14,000
May 31, 1996 - $ 10,114.30
May 31, 1996 - $306,226.25
$1,065,000 -
$1,039,666 -
(LOC) $1,025,666 -
(LOC) $1,015,551.70
(LOC) $ 709,325.45
As you can see its important that you all reach an agreement with the
State and County for release from these LOC's as soon as you comply with
requirements which stipulated the need for same.
Sincerely,
Savers Life Insurance Company
~~ ~1
J. Monty Williams
Investments
•
•
~~ ... ,, ,,,, ~ ~ ,,,~,:~, ~ ~ ,a ~~~ ,. ~.., SAVCR ~
SAVERS LIFE INSURANCE CO. ~ P. O. Box 11967, Winslon-Salem, N. C. 27116-1967
(910) 759-3888 ~ 1 (800) 642-0483 ~ Fax (910) 759-3999
June 20, 1996
Mike:
NORTH CAROLINA GUARANTEE ASSOCIATION: Provides for indemnification
of any liabilities for life and health insurance companies domiciled
in the state of North Carolina in the event of their financial
colapse.
Monty
s
•
~':t0•~t,G 11:'8 'LI.+10 759 3:+.,., St~1'I:ItS LIFli
~Jr,na
~.,;- ~,~
~~~.~ t t-yt
(rrevUCabIQ Letter of Credit Bank Agreetttent
• BENEFICIARY
Vrr~}mra Oepartrnent of Transpstrtau0n
PERMITTFF:1 `~~~~FW~~~_~~V ~.L.0~7Z S [1.(,--
AjVIOUNT:=L`~JbCX.S-N IdO --
ISSUING 8,4AtK: ~~t/~~i wF~ /n/rv~r~l.~'•~` ~~ ,
~7/~~<
DA'rr~ (7F ISSUE ~~d Y ~~ f ~~ ' _
EXPIRATI("jN BATE L~f~-`t'. J ~ ! ~ I ~ - - ISSUWG BANK N0: ~~'¢ -_ _ - _ _
Wc, heratty +ssue our Irrovocebfe Letter pf Credri fVU. ~~~~~~ rn your depertment'~ favor 1pr the eCCctunl v!
fifXl~°-`T~ '~1t~U5 NL".J ~~ ~ ••---• - for p sttrn ndl exGRed;~
-~- ~'- U.S. Dollars (s ~>!3~°a'_~
dvailable by your sight draft ort ittrj shove stated i55U~nq t~-tnk and eGC4-npani9d by dOGUmBnrs specified below.
A certified statement signed by the f'Crn„t tiSanayer or his/her representative stat,ny that N~~~~1-~~~?1-~l
- - . -- .., has trot satiSfaCtotiiy Completed work pursuant to the permtt issued io the
Permiftee pr hts agent.
A staternttnt sigr7ed by the Permit fvtanaper or hrs!rter representative to the effect that- '"Phis drawing "rs for the explicit
purpose of prov,ding for the comptetron or restvrat~on of thn right-a[-way pursuant to the terms of the t-and Use Permit
Manuril and pursuant tp the apreernent of thr~ Permittee or his agent to perform the work covered by perrn,t to the saUSlaclron
pI the f)upirtmant-••
Alt drafty must bear the clause "Drawn unclpr - I~~~'v'C.~c.,~~~,{.~ ~"• Latter of Creel+t No
,._.._ L'~/D detect M/t`Y .. . I7 t 9 ~r
We hereby engage wtttt drawers, errrjprsdr5 and boric fide hglders that all drdit5 drawn In Compliance Lvitt', the terms of t'tis
credit shall beduly honordd ut,c-n t,resentattonand delivery Gf th,s documarit- 7t,is Irrevocable Letter of Credlt shall rvrrta,n ,r,
full force' and s•ficct for a pNriod of tyro t2) years horn itte date hereof and shAtt A4ftomrsticAlly renew itself from year to year for
three (3-part tl } year per,ads Ihrji t,afcdr unl@5S dad until tYte above r55l1inQ bank Shgtl grvv rtin~rty (901 d3y5 prior writtEr, rlUt,CB
tv the DeurrrtmRnt, 6y CERT(FI Fn MAIL, RETURN RECEIPT R EQUESTECI of its rrttent tv tt3rrninate Same at the expiration
p( card n,nety-d.~y per,od During said ninety (90) days nonce paned. th+s Irrevgc~Ule Lrtttttr of Cr vriit sht3ll r anta,n in lull fprcc
and eff act, poring the last thirty t3t7) dayz white th,s lett9r is in farce end affect after notice of termination has buc~n clean- The
Uepnrtmern racy draw up to the full amount o/ tl-r sum when acCOmpan+ed by a document stating lh~~t /Vl.~(i._ ~_
~I~VEL-P '~ `~.~~~._ ^__ has failed to Provide an aCC9p[able 5UbstitUle irrevocable Letter of Ured,t Ur deposit
in escrow account. and a dc,curnent St.)tiny that '-The Drawing will be helQ bythe bepartment fbr thr:, sole purpose of (..rroviding
for th~lMcornttlption or resroraUOn of the right-of •w8y for work covered by permit issued to -1l~(~l ~ O~ ~'"~r->!-~J!'~~ C~[./1__
~'t - "'~~•~ --••~ . 19~~~ ~, unlit Such work IS Completed Or rCStOrCd tq the C)ent+•trner~
satisrr~~uon.'This credit shelf bn terrrtin$t*id upon the Permit M8n8aer or his spacint9d r6prpsatltIItiv9 giving v~rtten release
steIinU that the terms of the permit have be4n comptatod and accepted 6yShe DbpBrtmertt.''
Except ~s atltvrwese Burressty sated h@r~rn, th+s credit is sub)ect to the Unifon
~r9cflta (1993 (•vialon), later Mona) Chr~mbera e} Commerce Pubtiaa
Atinst ` _ J~l~
t~,n
FOR VDOT USE ONLY
~~
Portnit No. ~~
~ Cu~toma~nd Practices for Dacurnentery
'No.500j
u ~t (/~~ -- ---
.~ Atn-Wrctid 5ranalVra --_T_~
Ira,-f~ M .i~Jtu~a,~-~.
Tt2+~d o- Prrnutl N~m~
~caaunt Nv, _ I N~l~i-i~di=.~lT~
Corrtpeny No. •.---- --- ---. ~- _ Ltlc
• •.
~•v~ :.'U'PG 11::.'<l Z391U 7,~ 3.~PP ''
~:11GRS LIPG
•
STATE CORPORATION COMMISS 0 N~~S
JUDY 1, 1y45
~•
•
SAVE1~5 I.2FE IHSUIIA}iCE GO.F'iPAXY
$064 1'tURTii P0~}~T BOULEVARD
SUITE 2~1
{,I=HST01{-sR1.EM HC 27 7 06
Ys hereby licensed to traitis~.at t11e bus~.l~ess of
' LIFE -
AI{1{EJITIES
ACCYDEI{T Al{D SIG'F:?{;r55
in the Gomsaonweal t]t of Virginia through ttie tliirtietI2 day oI
,Tune next succ:ee~iilig the date 1lereaf unless this lioense
shall be soonez revo]{ed oz: O'~~le1:W1.Se Ca11Ce11eCI.
ID~ 91774
(y,v- vU AG "~i( rte,
~ 4(~ L~°~
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:~~ ~. ~~
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eGgF~~.~K..~,..*
~U OF INSUF~~.-~
~~~`~ei ~ata~~w~rvv ~~~n~cc~r~
5173~.~ea~ c~G.lnss.o..cr•
~y ~.._.
~w
LETTER I~ IOM THE 1'R~SIDL,NT
• Dear Shareholder:
April 21, 1995
We are pleased to report that Savers Life Insurance Company achieved a
significant increase in earnings during the past year. Earnings for 1994 totaled
$3,241,000, or $1.79 per share compared to $1,890,000 or $1.04 per share in
1993. Total assets grew to $84,431,000 which is an increase from $77,909,000
as of December 31, 1.993. Our valued shareholders should take note of our book
value of $8.84 per share, which is an increase of 23% li-orn the 1993 year-end.
Onc of the reasons for our success in 1994 was the increase in investment
income. Our investment portfolio has been primarily invested in instruments
with relatively short maturities. As intcrest rates increased during 1994, we were
able to enjoy better yields on our asset base. We believe the probability of higher
intcrest rates during 1995 will cnablc Savers Lifc to continue this trend.
We continued to expand our major rncdical business during 1994. The health
insurance products, which include Medicare supplement and major medical
policies, comprise a block of premium income that is approaching $SO,U00,000
annually. Our life insurance and annuity products should also experience growth
of premium income during 1995.
Product innovation and pricing arc very important in the marketplace today.
We arc currently investigating several options that will cnablc us to increase our
rnarkel penetration. An increase of premium income during the coming year will
• enable us to decrease our general expenses on a per policy basis.
Although many factions attempted to have the federal government take over
the health insurance business Iasi year, we bclicve that the failure of those cl•forts
will benefit the general public in the future. I-Iowever, we do bclicve value has
bccn realized from these discussions, proposals and hearings. Our health
insurance lines offer Savers Life Insurance Company much opportunity for 1995.
Presently, we are trying to evaluate the effect of continued growth of our
premium volume versus the capital ratios that will be required. We arc currently
conducting discussions with various parties about what our needs will be and
what our options arc in the foreseeable I•ulurc. We will keep you posted on the
directions we intend to lake as we evaluate these options.
Most of our shareholders have bccn a part of the Savers Lifc family since
1980. Z'he Directors, Officers and employees once again express our
appreciation for your long time loyalty and support and we invite you to attend
the Annual Meeting at the Sheraton Inn-North, in Winston-Salem, at 2:00 PM on
Monday, May 22, 199.5. We shall continue to report our progress throughout the
year as we look forward to a successful 1995.
Sincerely,
~ '
•
Jerry D. Stoltz, Sr.
President and Treasurer
•
SAVERS L i i INS CL C()MPA-NY
PRODUCTS AND SERVICIJS
• Major Medical Health Insurance
• Medicare Supplement Insurance (Plans A-G)
• Tax-Deferred Annuities
• Immediate Annuity (Monthly Payments)
• Ten-Year Level Term Insurance
• Annually Renewable Term Insurance
• Simplified Issue Whole Life Insurance
• Guaranteed Issue Whole Life
• PreScrip Managed Care Prescription Program
TAI3L,~ OT CONT ANTS
L~
•
Independent Auditor's Report
Balance Sheets
Statements of Stockholders' Equity
Statements of Income
Statements of Cash Flows
Notes to Financial Statements
Page 1
Pages 2 - 3
Page 4
Page 5
Pages 6 - 7
.. Pages 8 - 15
' ~ IND,~Y.~ND~NT
~1 UDI TOM'S R~POIl T
Board of Directors and Stockholders
Savers Life Insurance Company
Winston-Salem, North Carolina
We have audited the accompanying balance sheets of SAVERS LIhE
INSURANCE COMPANY as of December 31, 1994 and 1993, and the related
statements of stockholders' equity, income and cash 17ows for the years then
ended. These financial statements arc the responsibility of the Company's
managcmcnt. Our responsibility is to express an opinion on these luranclal
SlalerrlenlS based On OUr audllS.
We conducted our audits in accordance with generally accepted auditing
standards. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of material
misstatement. An audit includes exa-nining, on a test basis, evidence supporting
the amounts and disclosures in the financial statement. An audit also includes
• assessing the accounting principles used and significant estimates made by
managcmcnt, as well as evaluating the overall financial statement presentation.
We believe that our audits provide a reasonable basis for our opinion.
In our opinion, the Financial statctnents referred to above present fairly, in all
material respects, the financial position of Savers Life Insurance Company as of
December 31, 1994 and 1993, and the results of its operations and its cash flows
for the years then ended in conformity with generally accepted accounting
principles.
As discussed in Notc 1 to the financial statements, in 1994 the Company changed
its method of accounting for certain invcstrnents in debt and equity securities.
=---~
D.L. Gatewood and Company
CERTIFIED PUBLIC ACCOUNTANTS
•
Winston-Salem, North Carolina
March 27, 1995
•
•
•
SAVERS LIFE INSURANCE COMPANY
WINSTON-SALEM, NORTH CAROLINA
I3ALANC ~ SHL + TS
DLCLMI3LR 31, 1994 AND 1993
ASSETS
Investments: (Notes 1, 7 and 10)
Cash and cash equivalents
Certificates of deposit
Debt securities, held for investment, at
amortized cost (fair value $20,420,000
and $20,994,000)
Debt securities, available for sale, at fair
value in 1994 (amortized cost $1,580,749)
and at amortized cost in 1993 (fair
value$1,337,199)
Preferred stocks, market
(Cost: $1,061,566; $1,586,038)
Common stocks, market
(Cost: $13,815,937; $2,128,416)
Mortgage loans -secured
Real estate (less accumulated
depreciation of $2,466 in 1994)
Unincorporated joint ventures
T01'AL INVES'rMEN'I'S
Accrued investment income
Accounts receivable
Refundable income taxes
Deferred income taxes
Equipment, at cost, less accumulated
depreciation of $317,611; (1993-$261,000)
Deferred acquisition cost, net of
amortization (Note 1)
Other assets
ToTnL nssETs
1994 1993
$ 1,269,697 $ 28,759,665
24,943,822 11,632,761
25,372,632 21,750,889
1,507,395 1,326,121
942,000 1,477,776
13,425,197 1,879,261
5,310,463 2,971,134
2,419,374 1,071,840
9,220 9
220
,
$ 75,199,800 $ 70,878,667
768,596 602,477
600,959 1,099,480
9,826 123,943
-0- 35 I ,267
150,968 203,258
7,661,455 4,639,199
-- 39.855 10.921
$ 84,43 i ,459 $ 77,909,212
The accompanying notes are an integral part of these financial statements.
2
II•
i~
n
U
SAVERS LIFE INSURANCE COMPANY WINSTON-SALEM, NORTH CAROLINA
LIABILITIES AND STOCKHOLDERS' 1994 1993
EQUITY
Policy Liabilities: (Note 2)
Future policy benefits -annuities $ 49,349,979 $ 50,508,015
Future policy benefits -life 2,781,828 2,757,555
Unearned premiums and health benefit
reserves 6,880,396 7,296,650
Claim liability (Note 12) 7,965,700 3,923,249
Accrued expenses 1,332,822 735,096
Deferred income taxes 339.245 -0-
TOTAL LIABILITIES $ 68.649.970 $ 65.220.565
Stockholders' Equity: (Notes 1,4, 6 and 7) -
Capital stock-no par value-stated value
$2 per share: 20,000,000 shares authorized;
Issued and outstanding:1994 - 1,785,800
shares; 1993 - 1,417,191 shares $ 3,571,600 $ 2,834,382
Capital stock distributable (354,143 shares) -0- 708,286
Retained earnings:
Appropriated 325,158 87,685
Unappropriated 12,468,391 9,473,955
Unrealized investtnetit losses (583.660) (415.661)
TOTAL STOCKHOLDERS' EQUITY $ 15.781.489 $ 12.688.647
T01'AL LIABILI'T'IES AND
S'fOCKHOLDER5' EQUITY $ 84,43 I ,459 $ 77,909,212
Tl~e accompanying notes are an integral part of these financial statements.
3
SAVERS LIFE INSURANCE COMPANY WINSTON-SALEM, NORTH CAROLINA
• STATEMENTS OIL S1'OCKHOLDEKS' + QUI'TY
TOR THL+'+' YEARS END ~ D llECEMI3ER 31, 1994 AND 1993
1994 1993
Capital Stock:
Balance at beginning of year
Capital stock purchased-stated value
Stated value of common stock issued
(Notes 5 and 6)
Balance at end of year
Capital stock distributable
Retained Earnings:
Appropriated:
Balance at beginning of year
Change in asset valuation reserve
Balance at end of year
• Unappropriated:
Balance at beginning of year
(as previously reported)
Adjustments (Note 14)
Restated as of 1/1/93
Net income
Dividends paid
Capital stock purchased in excess of
stated value
Stated value of common stock issued
(Note 5)
Transfer of asset valuation reserve
Exercise of stock options
Balance at end of year
n
U
Net unrealized investment gains (losses):
Balance at beginning of year
Increase (decrease) in aggregate market
value of investments
Balance at end of year
$ 2,834,382 $ 2,995,994
(5,242) (161,612)
742,460
$ 3.571,600
-0-
2,834.382
-0- $ 708.286
$ 87,685
237.473
$ 325.158
$ 8,694,651
779,304
$ 9,473,955
3,241,193
(1,082)
(15,432)
-0-
(237,473)
7,230
$ 12.468.391
$ 85,240
2.445
$ 87,685
$ 8,557,994
302,806
$ 8,860,800
1,890,752
(113,898)
(452,968)
(708,286)
(2,445)
-0-
$ 9.473.955
$ (415,661) $ (775,685)
(167.999)
$ (583.660)
360,024
$ (415.661)
TOTAL S'1'OCKIiOLDERS' EQUITY $ 15,781,489 $ 12,688,647
The accompanying notes are an integral part of these financial statements.
4
~•
•
SAVERS LIFE INSURANCE COMPANY W/NSTON-SALEM, NORTH CAROLfNA
STA'I'EMI;NTS Ol' INCOME
I' OR 'I'I-IL YLARS L+'NllI;D DLICI;MBI•JR 31, 1994 ANll 1993
REVENUES:
Premium considerations-
Annuity, life and health
Fees on annuity deposit funds
1994
$ 47,663,620
249,543
1993
$ 31,250,325
311,748
Investment income, net of expenses:
(1994-$128,449; 1993-$156,290)
Pees from Keyport and other income
Realized investment gains (losses)
BENEFITS AND EXPENSES:
Increase (decrease) in future policy
benefits-annuity, life and health
Annuity benefits
Claims expenses
Commissions expenses
General expenses
Insurance taxes, licenses, and fees
excluding income taxes
Decrease in deferred acquisition costs
INCOME BEFORE INCOME TAXES
INCOME TAXES: (Note 3)
Current
Deferred
4,121,303
1,460,033
111.298
53.605.797
3,187,215
1,517,359
1,623.729
$ 37.890.376
$ (1,184,030) $ 2,129,194
6,077,656 7,145,363
28,552,655 14,778,617
8,999,749 6,457,183
3,488,517 3,072,836
1,358,450
1.985.634
$ 49,278.631
$ 4.327.1 GG
890,942
1.219.961
~ 35.694.096
$ 2,196.280
$ 395,461
690.512
$ 1.085,973
$ 3,241,193
$ 375,263
169,735)
$ 305.528
$ 1,890,752
NET INCOME
• EARNINGS I'ER SHARE: (Notes 1 and G)
Net income $ 1.79 $ 1.04
The accompanying notes are an integral part of these financial statements.
5
•
•
SAVERS LIFE INSURANCE COMPANY WINSTON-SALEM, NORTH CAROLIN/1
SZ'A'I'LMLN'I'S OIL, CASH TLOWS
1+ OK 'rHL YI;AlZS LNDL+'D DLCEMB +,R 31, 1994 ANll 1993
CASII FLOWS FKOM OPEItA'I'ING
ACTIVITIES:
Net Income
Adjustments to reconcile net income to
net cash provided by operations:
Amortization of deferred acquisition
costs and depreciation
Deferred income taxes
Gain on sale of fixed assets
Gain on sale of investments
Write down of real estate investment to
net realizable value
Accrual of bond discount/amoriization
of premium
Changes in assets and liabilities:
(Increase) decrease in accrued investment
income
(Increase) decrease in income tax
receivable
Increase in deferred acquisition
costs
(Increase) decrease in other assets
(Increase) decrease in accounts
receivable
Decrease in policy liabilities
Increase in claim liability
Increase in accrued expenses
Increase (decrease)in unearned
premiums
Increase (decrease) in current income tax
1994 1993
$ 3,241,193 $ 1,890.752
$ 2,044,710 $ 1,314,472
690,512 (69,735)
-0- (1,780)
(75,205) (1,623,728)
-0- 150,000
161,886 10,319
(166,119) 591,091
114,117 (123,943)
(5,007,890) (3,524,799)
(28,934) 3,415
498,521 (824,648)
(i ,133,763) (1,148,322)
4,042,451 1,686,318
597,726 119,746
(416,254) 2,967,969
-0- _~ 170.000)
TOTAL AUJUSTMENI'S
NET CASII PROVIUEU BY
OPERATING ACTIVITIES
$ 1.321,758
$ 4.562,951
$ (643.625)
$ 1.247.127
The accompanying notes are an integral part of these financial statements.
G
SAVERS LIFE INSURANCE COMPANY wUVSTON-SALEM, NORTH CAROLINA
•
S1'ATLMI;NTS OT CASH TLOWS (CON'T'INUED)
TOR 'I'IIIJ YEARS LNDLD DI;CLMI3ER 31, 1994 AND 1993
CASH FLOWS FROM INVESTING
ACTIVITIES:
Purchase of fixed assets
Proceeds from sale of real estate
Proceeds from sale of fixed assets
Proceeds from sales of investments
Purchase of investment securities
Purchase of certificates of deposit
Proceeds from matured certificates of deposit
Mortgage loans disbursed
Principal collected on mortgage loans
Real estate purchases
NET CASH PROVIDED (USED)
BY INVESTING ACTIVITIES
1994
$ (4,354)
-0-
-0-
17,740,359
(32,811,357)
(37,135,694)
23,824,633
(9,030,386)
6,694,236
(,1,350.000)
02.072.563)
1993
$ (208,326)
35,500
4,375
129,786,636
(110,419,651)
(126,367)
3,656,536
(6,381,907)
9,950,926
(8.SOU)
$ 26.289,222
CASH FLOWS FROM FINANCING
• ACTIVITIES:
Cash dividends paid
Proceeds from exercise of stock options
Capital stock purchased
NET CASH PROVIDED (USED)
BY FINANCING AC'T'IVI'T'IES
NET INCREASE (DECREASE) IN CASH
AND CASH EQUIVALENTS
CASH AND CASH EQUIVALENTS AT
BEGINNING OF TITE YEAR
CASH AND CASII EQUIVALENTS A'T'
END OF YEAR
C:
SUPPLEMENTAL DISCLOSURES OF
CASH FLOW INFORMA'T'ION:
Cash paid during the period for:
Interest
Income taxes
$ (1,082)
41,250
(20.524)
$ (113,908)
-0-
(614,580)
$ 19,644 $ (728,488)
$ (27,489,968) $ 26,807,861
28,759,665 1.951,804
$ 1,269,697 $ 28,759,665
$ 5,020 $ 11,229
$ 283,107 $ 669,206
The accompanying notes are an integral part of these financial statements.
7
' SAVERS LIFE INSURANCE COMPANY WINSTON-SALEM, NORTH CAROLINA
NOTES TO rINANCIAL S'1'ATI;MENTS
D ~ CLMBI;K 31, 1994
NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The accompanying Gnar~cial statements are presented on the basis of generally
accepted accounting principles (GAAP) which vary in certain respects from
reporting practices prescribed or permitted by state insurance regulatory authorities
(Note 4) arrd include the following policies:
Recognition of Lrcome and Related Costs- Premiums on life insurance arc
reported as revenue when due. Fees on annuities are reported as ear7red when
due. Cxpenses arc reported in a manner which results in the recognition of
profits over the life of the contracts.
Investment income is accrued and recognized as earned.
Those costs of acquiring new business which both vary with and are
primarily related to the production of new business have been deferred to the
extent such costs are deemed recoverable from future revenues. Such costs,
including commissions, policy issuance, and certain other variable expenses,
arc amortized over a period of seven years for annuity and life insurance
products. Deferred acquisition costs for accident and health insurance
• products are computed using actuarial techniques.
Investments-Cash on deposit in savings and loan associations and banks
(including certificates of deposit) is stated at cost, which is market value. T1~e
Company classifies investments in debt securities in three categories: held for
investment, available for sale, and trading. Debt securities which the
Company has the positive intent and ability to hold to maturity arc classified
as held for invesUnent and arc carried at amortized cost, net of write-downs
for other than temporary declines in value. Debt securities which might be
sold prior to maturity are classified as available for sale and carried at fair
value.
Available for sale debt securities arc written down (as realized losses) (or
other than temporary declines in value. Unrealized gains and losses related
to available for sale debt securities are reflected in stockholders' equity.
Unrealized gains and losses on common and preferred stocks carried at
market value are also reflected in stockholders' equity. Provisions for
impairments that arc other than temporary are included in net realized capital
gains and losses. Common and preferred stocks are shown at market value
(Note 7). Realized investment gains and losses are determined by specific
identification and are presented as a separate cornponenl of net income.
Mortgage loans are shown at their unpaid balances net of allowances for
uncollectible amounts and are secured by deeds of trust on real estate.
Investments in unincorporated joint ventures are stated at equity value.
Investment real estate of undeveloped land held for sale is carried al fair value
• less estimated selling costs. A property held for the production of income and
also partially occupied by the Company is carried at depreciated cost plus
capital additions. The accumulated depreciation for real estate was $2,466
and $ -0- al December 31, 1994 and 1993, respectively. Depreciation is
calculated using the straight-line method based on a useful life of 39 years.
SAVERS LIFE INSURANCE COMPANY WfNSION-SALEM, NORIHCARUUNA
• NOTE 1: SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Corrtirrued)
>:yuipment- Equipment is stated at cost; depreciation is calculated using an
accelerated method for assets acyuircd after 1980 and the straight-line method
for assets acyuircd prior to 1981. The depreciation provision is based on the
estimated useful lives of the assets (automobiles 3 to 5 years; office equipment
and furniture 5 to 10 years).
Income Taxes-Income tax provisions are based on earnings reported in the
financial statements. Deferred income taxes relate principally to the deferred
acquisition costs and the liability for future policy benefits.
Claims Payable-The Company establishes provisions for claims in the
process of review and for claims incurred, but not reported. These provisions
are based on historical payment patterns using actuarial techniques. Claims
payable were $7,965,700 and $3,923,249 at December 31, 1994 and 1993,
respectively.
L+'arrungs Per Sbare-ln 1994 and 1993, earnings per cortunon and common
equivalent share is based on the weighted average number of shares
outstanding of 1,813,370 and 1,822,085 shares, respectively (Note 5), which
include dilutive stock options outstanding during each period. Primary and
fully diluted earnings per share are essentially the same.
Appropriated Reti~ined Earnings-Appropriated retained earnings have been
• computed according to a statutory formula specified by regulations to provide
for possible losses on securities.
Cash Equivalents-For purposes of the statement of cash flows, cash
equivalents include all highly liquid debt instruments with original maturities
of three months or less.
Accounting Changes-Effective for the year ended December 31, 1994, the
Company adopted Statement of Financial Accounting Standards (SEAS) No.
115, Accounting for Certain Investments in Debt and Equity Securities, which
requires the classification of debt securities into three categories and equity
securities into two categories. The cumulative effect of this change increased
the carrying value of bonds by $11,078 at January I, 1994; thus increasing
stockholders' equity by $11,078.
Reclassification-Certain 1993 amounts have been reclassified to conform
with classifications in 1994. The reclassification had no effect on total assets,
liabilities or net income.
NOTE 2: PULICY LIAIIILITIES
The Company markets life, accident and health, and single premium deferred and
immediate annuity policies. The single premium deferred annuity pernits the
policyholder to make additional premium payments to Savers Life Insurance
Company. The amount of such additional premiwn payments may be varied at the
policyholder's discretion, but may not be less than $500, and premiums may be
• withdrawn upon request as provided in the annuity contract. The actual interest rate
guaranteed by the Company is determined by the Company's Directors at the
beginning of each policy year. Savers Life Insurance Company guarantees that the
rate for future contract periods will not be less than as stated in the annuity contract.
' SAVERS LIFE INSURANCE COMPANY
• NOTE 2: POLICY LIABiLI'I'IES (Cotttittued)
WINSTON-SALEM, NORTH CAROLINA
Liabilities for future policy benefits on life insurance are provided on the net level
premium valuation method based on estimated future investment yield and
mortality with interest rates ranging from 4.2% to 5.0%.
NO'T'E 3: INCOME TAXES
Prior to January 1, 1984, life insurance companies were taxed on the lesser of
taxable investment income or gain from operations (as defined by the Internal
Revenue Code), plus one-half of any excess of the gain from operations over
taxable investment income. One-half of the excess of gain from operations over
taxable investment income, an amount which is not currently subject to taxation,
plus special deductions allowed in computing the gain from operations, was set
aside in a special memorandum tax account designated "policyholders' surplus
account."
The accumulated amount of income subject to current taxation, Tess the tax
thereon, was set aside in another special memorandum-tax account designated
"stockholders' surplus account." At December 31, 1994 and 1993, respectively,
the Company, on a tax basis, had balances of $15,785,000 and $13,957,0.00 in its
stockholders' surplus account and $72,000 in its policyholders' surplus account for
both years.
For years beginning after December 31, 1983, the Tax Reform Act passed by
Congress changed the tax laws concerning life insurance companies. Under the
• new law, certain timing differences relating to deferred taxes cease to exist.
As required by the Revenue Reconciliation Act of 1990, the Company changed its
method of reporting policy acquisition costs for federal income tax purposes during
1990. The 1990 Act required that the deduction for policy acquisition costs be
determined based on prescribed percentages of annual net premiums, and spreads
the deduction over alive-year period.
The effective income t~uc rate for both 1994 and 1993 is approximately 20%.
'I7~ese amounts vary from those computed by applying the current federal income
tax rate of 34% to earnings before income taxes. The principal differences result
from special life insurance company tax deductions and the federal surtax
exemption.
The tax effects of temporary differences that give rise to deferred tax assets and
deferred tax liabilities are presented
1994 1993
Deferred tax assets:
Insurance reserves $ 398,071 $ 911,688
Net unrealized capital losses 198,444 141,325
AMT tax credit carryovers _ 260.669 __ 171.354
Total gross assets $ 857,184 $ 1,224,367
Less valuation allowance 459.113 312.679
Assets net of valuation $ 398.071 $ 911.688
• Deferred tax liabilities:
Deferred policy acquisition costs ~ 737.316 $ 560.421
Net deferred tax asset (liability) $ (339,245) $ 351,267
10
LJ
SAVERS LIFE INSURANCE COMPANY
NU'I'E 3: INCOME TAXES (Continued)
WINSTON-SALEM, NOR1H CAROLINA
Net unrealized capital gains and losses are not presented in stockholders' equity rice
of deferred taxes. Due to the uncertainty of future capital gains, valuation
allowances were established of $198,444 and $141.,325, respectively, at December
31, 1994 and 1993. Valuation allowances have also been established for AMT tax
credit carryovers in the amounts of $260,669 and $171,354 for the years ended
December 31, 1994 and 1993, respectively. These allowances for the AMT tax
credit carryovers have been established because management believes it is
uncertain that the AMT tax credits, which only apply against the Company's
regular lax liability, can be utilized in the future.
N01'E 4: STA'fU1'ORY ACCOUNTING RECONCILIATION
Following arc reconciliations of net earnings and stockholders' equity on the
statutory basis to generally accepted accounting principles (GAAP) basis:
1994 1993
Net earnings (losses)-statutory basis $ (278,064) $ 40,388
Increase in deferred acquisition costs 3,022,256 2,304,839
Adjustment to health reserves 1,415,600 (1,383,075)
Interest Maintenance Reserve (10,557) 821,730
U
(Gain) Loss on revaluation of marketable
securities
Deferred income taxes
NET EARNINGS-GAAP BASIS
Stockholders' equity-statutory basis
Additions (Deductions):
Deferred acquisition costs
Deferred income taxes
Non-admitted assets
Adjustment to health reserves
Mandatory securities valuation reserve
Interest Maintenance Reserve
7,661,455 4,639,199
(339,245) 351,267
134,437 701,988
(876,474) (2,292,073)
325,158 87,685
1,210,118 1,220,675
Unrealized gains (losses) on
marketable securities (110.018) 275,511
S'I'OCKIIOLDERS' EQUITY-GAAP
IIASIS $ 15,781,489 $ 12,688,647
Under applicable laws and regulations, cash dividends to stockholders are limited
to the extent of statutory operating proCts and realized capital gains.
•
NO'T'E S: STOCK SPLIT'
On November 29, 1993 the Board of Directors approved a Gve-for-four stock split
in the form of a stock dividend of the Company's $2 stated value stock payable on
January 21, 1994 to stockholders of record on December 31, 1993. As a result of
the split 354,143 shares were issued, 155 fractional sharc~ were paid in cash and
retained earnings were reduced by $708,286.
(217,530) 37,135
~690ti512) 69,735
$ 3,241,193 $ 1,890,752
$ 7,776,058 $ 7,704,395
SAVERS LIFE INSURANCE COMPANY WINSTON-SALEM, NORTN CAROLINA
• NOTE 6: STOCKHOLDERS' EQUITY AND STOCK OPTIONS
The Company purchased 2,621 and 80,806 shares of its own capital stock in 1994
and 1993, respectively, reducing the outstanding shares.
On February 25, 1982, the Company's Board of Directors amended the employees'
stock option plan to qualify as an incentive stock option plan for all key employees,
under which 189,000 shares of the Company's authorized but unissued common
stock are reserved for possible issuance. The grant to any one individual may not
exceed 20% of the shares covered by the plan. The option price is the greater of
$1.00 per share or the fair market value on the date of grant, as detcrrnincd by the
Board of Directors. Options expire ten years after the grant date. Options can be
exercised over the option period in the following amounts: none during the first
year, twenty-five percent of the total shares in the second year, twenty-five percent
of the total in each of the following three years, and in any year prior to expiration
an amount cyual to options exercisable in prior years but uncxcrciscd.
On April 25, 1984, the Company's stockholders approved an additional incentive
stock option plan under which 75,600 shares of the Company's common stock are
reserved for issuance to key crnployees. Options under this plan expire ten years
alter the date the option is granted.
Thirty-seven thousand five hundred unqualified options were granted to the owner
of an insurance agency in 1992. From 1984 to 1993 options were granted for
283,060 shares at option prices ranging from $2.25 to $5.60 per share (aggregate
• price $585,938). At December 31, 1994 and 1993, options to purchase 73,465
shares and 104,225 shares, respectively, at option prices ranging Dorn $3.97 to
$5.60 (aggregate price $374,188 and $489,938 respectively), were exercisable.
During 1994, 17,010 options were exercised at a total option price of $41,250.
7fiere were no shares available for future grants at December 31, 1994.
NOTE 7: INVES'I'IVIENI'S
Uebt securities at December 31 were as follows:
Cross Cross
1994 Amortized Unrealized Unrealized Fair Value
Cost Cains Losses
Held for investment:
U.S. Treasury securities and obligations
of U.S. govemment agencies and
corporations $ 5.37 i~ $ .p_ $ 4.952_~i31 $ 2(I q2p
Available for sale:
U.S. Treasury securities and obligations
of U.S. government agencies and
corporations
Other corporate securities
Total Available for sale
TOTAL DGI)T SECURITIES
1993
Held for investment:
U.S. Treasury securities and obligations
of U.S. govemment agencies and
corporations
• available for sale:
U.S. Treasury securities and obligations
of U.S. govemment agencies and
corporations
Other corporate securities
'I'olal Available for sale
ToTnL uE1rT sECUlrn~lEs
$ 1,271,523 $ -0- $ 10,128 $ 1,261,395
3(>9 ~~ -0- 6~1ti
$ LSRn Teo ~~ $ 71354
- _ $ 15m.395
26 953 381 5 025 986 21 927 395
$ .1.750 use $ _0- $ 756 RRO $ 20.994.(x10
$ 1,306,960 $ 11,129 S -0- $ 1,318,089
19161 _0_ _~ 19
$ 1.326, 121 $ 11.129 $ 5 I
" $ _ 1.337,199
23 077 Ol0 S ~ 11,129 S 756,9gp 22 331 199
12
SAVERS LIFE INSURANCE COMPANY W1NS7"ON-SALEM, NORTH CAROLINA
• NO'T'E 7: INVEST'MEN'TS (Continued)
The amortized cost and estimated market value of debt securities, by contractual
maturity at December 31, 1994 are shown below. Expected maturities will differ
from contractual maturities because borrowers may have the right to call or prepay
obligations with or without call or prepayment pcnallics.
Amortized Estimated
Cost Market Value
Due in one year or less $ 209,023 $ 209,023
Due after one year through five years 1,210,773 1,137,417
Due after five years through ten years 142,224 142,224
Due after ten years 25. 391.361 20,438,731
$ 26,953,381 $ 21;927,395
Investments in available for sale equity securities were as follows:
Gross Gross
Unrealized Unrealized Fair
Cost Gains Losses Value
1994
Equity securities $ 14,877,503 $ 38,584 548 8
90 $ 14,367,197
• .
1993
Equity securitics $ 3.714,454 $ 38.338 $ 395.755 $ 3.357.037
'131e effect of adopting SFAS 115 as of January 1, 1994 and the changes during
1994 in amounts affecting net unrealized gains and losses included in the separate
component of stockholders' equity are as follows:
Net Unrealized Gain ( ~ c )
Uebt Equity
securitics Securities Total
Effect of adopting SFAS 115 as of January I, 1994:
Increase in stated amount of securities S 11,078 $-0- $ 11,018
Changes during the year ended December 31, 1994:
Decrease in stated amount of securities (2G.1891 (152.888) (179.0771
Increases in net unrealized losses
.. included in stockholders' eyuity $ (15,111) $ (152,888) $ (IG7,999)
Net unrealized gains (losses) on debt and eyuity
securities held as of December 31, 1993 (58,243) (357.418) (415.GG1)
Net unrealized gains (losses) on securities
available for sale as of December 31, 1994 $ (73,354) $ (510~3pG) 583 GGO
NOTE 8: REINSURANCE
• During 1994 and 1993, the Company reinsured part of its life insurance benefits
under various agreements. In accordance with these agreements, the Company
paid a portion of its premiums to the reinsurers. 11~e reinsurers in turn rcitnbursed
the Company for portions of its insurance costs. During 1994 and 1993,
reinsurance premiums ceded amounted to $902,873 and $527,534, respectively.
I "~
SAVERS LIFE INSURANCE COMPANY WINSTON-SALEM, NORINCAROLINA
NOTE 9: EMPLOYEE RETIREMENT' PLAN
During 1988, the Company initiated a 401(k) Profit Sharing Plan for the benelit of
eligible employees and their beneficiaries. Participants arc entitled to l0U%~
benefits upon retirement or death. If participants arc lcrminatcd, they arc entitled
to receive their vcstcd percentage of their accow~t balance.
Participants may defer up l0 15°l0 of their compensation annually subject to dollar
limits set by the law. The Company matches the employees' salary reduction
100%. In applying the matching contribution, only salary reductions up to 5% of
base compensation arc considered. The Company's funding policy is to contribute
annually no more than the maximum amount that can be deducted for federal
income tax purposes. The amount of expense for contributions to the 401(k) plan
for the years 1994 and 1993 was $34,770 and $29,230, respectively. At Dcccmbcr
31, 1994 (the most recent actuarial valuation date), the plan's accumulated bcnctit
obligation was $347,592 including vcstcd benefits of $334,363 and the fair market
value of plan assets was $347,592.
NOTE 10: CONCENI'KA'1'IONS OFCREDIT KISK
'Ihe Company is required by SFAS No. 105, "Disclosure of Information About
Financial Instruments With Off-I3alancc-Sheet Risk and Financial Instruments
With Concentrations of Credit Risk," to disclose significant concentrations of credit
risk regardless of the degree of such risk. Since the Company's inception, it has
been managanent's policy to place its cash on deposit and certificates of deposit
• with a diversified group of high credit quality financial institutions. At Dcccmbcr
31, 1994, the Company had accounts with approximately 175 such institutions with
the majority of the funds in institutions in North and South Carolina. Although, as
of Dcccmbcr 31, 1994, there were amounts in some of those financial institutions
that exceed the insured deposit coverage, management does not believe any
sig~ulicant credit risk exists as of llccember 31, 1994.
NOTE 11: OPERATING LEASES
Tlie Company is the lessor of a portion of its home office building under operating
leases expiring in various years through 2003. The leased property has a net
carrying value of $1,347,534 including accwnulaled depreciation of $2,466. T1~ese
leases have been accowried for under the operating method which recognizes the
(ease revenue as earned over the life of the lease.
Minimum future rentals to be received on non-cancelable leases as of December 31,
1994 for each of the next five years and in the aggregate are:
Year Elided 12/31 AMOUNT
1995 $ 118,698
1996 60,581
1997 60,581
1998 51,221
1999 30,714
• 'Thereafter 88.518
TOTAL MINIMUM FUTURE RENTALS $ 410,313
SAVERS L1FE INSURANCE COMPANY WINSTON-SALEM, NORTH CAROLINA
C]
NOTE 12: LIABILI'T'Y FOR UNPAID CLAIMS
Activity in the liability for unpaid claims is summarized as follows:
1994 1993
Balance at January 1 $ 3.923.249 $ 2.236.931
Claims incurred
Claims paid
$ 34,411,288 $ 21,847,909
30.398.792 20.161,591
$ 4.012.496 $ 1,686,318
Balance at December 31
Plus reinsurance recoverables
$ 7,935,745 $ 3,923,249
29,955 -0-
$ 7,965,700 $ 3,923,249
NOTE 13: YEKMI'1"I'EU S'1'A'1'U'1'OKY ACCOUNTING P1tACTICES
Savers Life Insurance Company, domiciled in North Carolina, prepares its statutory
financial statements in accordance with accounting practices prescribed or
permitted by the North Carolina Department of Insurance. Prescribed statutory
accounting practices include a variety of publications of the National Association
of Insurance Commissioners (NAIL), as well as state laws, regulations, and general
administrative rules. Per-tnitted statutory accounting practices encompass all
accounting practices not so prescribed. Savers Life Insurance Company's
accounting practices conform to those prescribed by the North Carolina
Department of Insurance.
NOTE 14: ADJUSTMENT TO DEFERRED INCOME TAXES -PRIOR YEAR
The balance of retained earnings at the end of 1993 has been restated from amounts
previously reported to reflect an adjustment in the amount of $779,304 in the
calculation of deferred taxes in previous periods. Of this amount, $476,498 ($0.26
per share) is applicable to 1993 and has been reflected as an increase in income for
that year, and the balance (applicable to years prior to 1993) has been credited to
1993 beginning retained earnings.
•
!5
DII~L'CTORs
• FREEMAN EDWARD BROADWELL, JR.
PresiderN, CL;O and a Director of Clyde Savings Bunk
Clyde, N. C.
HARMON JOE KING, IR.
Cltairnutrt of the 13ourd, President artd a Director of Home Federul
Savings do Loan Association
Charlotte, N. C.
ARTHUR H. LITTLE
Retired; formerly President, CEO and a Director of Fidelity Federul
Savings & Loan Association
Hickory, N. C.
JAMES PERKY MARSH
Retired; formerly President, CEO and u Director of Watauga Savings & Loan Association
l3uone, N. C.
TED YOUNG MATNEY
Director of Triad /3unk, Greensboro, N.C.; formerly Chuirntan of the
Board of bankers Trust of North Carolina
Greensboro, N. C.
TI-IEOPHILUS HARPER PITT, JR.
Gtairntan of dte Board and Cltief Executive Officer of Standard Insurance cSt lieally Co~porution
Rocky Mount, N.C.
• WILLIAM CLARENCE ROGERS, SIZ.
Realtor; formerly Executive Vice President, Security Federal Savings Bank
Durhunt, NC.
JOSEPH H. SFIEKRILL, JR.
Retired; formerly President, RJR Tobacco /nterr-ationul Asiu/Pucific
JERRY DAVID STOLTZ, SR.
President and Treasurer of the Company
WILLIAM GLENN WIIITE, JR.
Consultant to Soutltern National Bank, formerly President, CEO, and a Director of first Fedora!
Savings Bank
Winston-Solent, N. C.
HARMON JOE KING, JR.
Chairmmt of the Board, President and a Director of Home Federal Savings & Loan Association
Cltarlolle, N. C.
JERRY E. FRANCIS
Senior Vice-President of the Company
orrrc.~r~s
JERRY D. STOLTZ, SR.
• President and Treasurer
JERRY E. FRANCIS PATRICIA G. LANllY PAMELA T. STANLEY
Senior Vice-President Secretary Assistant Secretary
DEBRA P. BERG DAVID A. ROBERSON
Controller Vice-Pre.sidertt
LEZ"lEl~ 1~ IOM 1'I~L, PR~SID~Nl
Dear Shareholder: May 8, 1996
Change continues to be the operative word in the insurance industry. Savers
Life Insurance Company is conunltted to making positive changes that will
create opportunities for increased shareholder value in the future.
The formation of alliances is critical in 1996 and beyond. Much of this letter
involves alliances that we have made that will strengthen us especially in our
efforts regarding health care coverage.
Savers Life is currently utilizing the expertise of National I-Iealth Services of
Louisville, K.Y., a managed care company that serves over 2,500,000 people
nationwide. National Health Services will provide pre-certification for hospital
admissions and utilization review.
Also, we have established a relationship with Managed CareUSA of
Charlotte, N.C. that will allow our major medical insureds to participate in the
discounts oC their Preferred Provider Organization. This arrangement will help
the insured and Savers Life to lower claim costs.
We are also pleased to announce an alliance with QualChoice of NC
in Winston-Salem, N.C. Savers Life has agreed to market and provide
administrative support for their I-IMO program to small groups (2-SU employees)
in a 2U county area in Northwest North Carolina. QualChoice is a subsidiary of
the widely respected N.C. Baptist Ilospital. We look forward to a long and
successful partnership with this fine organlzatlon.
Although a capital partner has. not been finalized, we are nwving ahead with
marketing alliances that will enable us to grow and generate fee income without
capital restraints. We plan to expand our product offerings in the near future and
we are now implementing several adjustments to our current product line that
should produce positive results in the second halF of 1996. New marketing
possibilities include long term care, home health care, group life and disability,
and other products and services that can profitably fit our rnarkctplace.
Iligher than expected claims results during 1995 negatively affected our
financial results. Net income after taxes was $960,937 with the earnings per
share being $.53. Shareholder equity grew to $17,250,072. The GAAP book
value of a share of stock as oC December 3l, 1995 was $9.71. The last known
trade of our stock was at $6.50 per share.
Thank you for your continued support and we hope to see you at the Annual
Meeting of Shareholders on June 5, 1996 in Winston-Salem. Please feel I-ree to
contact us if we can be of service to you in any way. We appreciate your
involvement and we are committed to making 1996 the best year ever for Savers
Life Insurance Company.
• Sincerely,
Savers Life insurance Company
Jerry D. Stoltz, Sr.
President
~ SAVERS LIFE INSURANCE COMPANY
PROD UCTS AND SERVICES
I- Major Medical Health Insurance
I- Medicare Supplement Insurance (Plans A-G)
I- Tax-Deferred Annuities
1- Immediate Annuity (Monthly Payments)
1- Ten-Year level Term Insurance
I- Annually Renewable Term Insurance
1, Simplified Issue Whole Life Insurance
~- Guaranteed Issue Whole Life
I- PreScrip Managed Care Prescription Program
SAVERS LIFE INSURANCE COMPANY uppreciutes you~°
co~iti~ieced support. Please co~itctct our Ilonie Office if u~ay of
tltesc~ progrunrs would be of benefit to you. We ure conintittecl to
scrvin~~~ you in airy tivay t/toil we caf7.
•
TA,~T3LE OT CONTENTS
Independent Auditor's Report
Balance Sheets
Statements of Stockholders' Equity
Statements of Income
Statements of Cash Flows
Notes to Financial Statements
Page 1
Pages 2 - 3
Page 4
Page 5
Pages 6 - 7
.t
Pagcs 8 - 18
~•
Board of Directors and Stockholders
• Savers Life Insurance Company
Winston-Salem, North Carolina
INDEPENDENT
AUDITOR'S REPORT
We have audited the accompanying balance sheets of SAVERS LIFE
INSURANCE COMPANY as of llecelnber 31, 1995 and 1994, and the
related statements of stockholders' equity, income, and cash flows for the
years then ended. These financial statements are the responsibility of the
Company's lllallagel]]Cllt. OUr I-CSpOllSlblhty 1S to express an opinion vn lhesc
financial statements based on our audits.
We conducted our audits in accordance with generally accepted auditing
standards. Those standards require that we plan and perform the audit to obtain
reasonable assurance about whether the financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting
the amounts and disclosures in the financial slaten)euts. An audit also includes
assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall financial statement presentation.
We believe that our audits provide a reasonable basis for our opinion.
Ill ouf oplnlOn, the I~lnallclal Statements I'efel'I'ed l0 abOVe p1'eSCllt fairly, in all
material respects, the financial position of Savers Life Insurance Company as of
December 31, 1995 and 1994, and the results of its operations and its cash flows
for the years then ended in conformity with generally accepted accounting
principles.
As discussed in Note 1 to the financial statements, in 1994 the Company
changed its method of accounting for certain investments in debt and eyuity
securities.
D.E. Gatewood and Company
CERTIFIEll PUBLIC ACCOUNTANTS
~.
Winston-Salem, North Carolina
April 3, 1996
•
•
SAVERS UFE INSURANCE COMPANY WINSTON-SALEM, NORiHCAROLINA
13ALANCL SIILLI'S
DLCLM13Llt 31, 1995 AND 1994
nssL'rs
Investments: (Notes 1, 7, 10 and 13)
Cash and cash eyuivaleuts
Certificates of deposit
Debt securities, hcW for investment,
at amortized cost (fair value $17,510,000
and $20,420,000)
Debt securities, available for sale, at fair
value (amortized cost $7,270,208
and $1,580,749)
Preferred stocks, market
(Cost: $132,906; $1,061,566)
Common stocks, market
(Cost: $2,644,052; $2,315,937)
Mortgage loans - secured
Real estate (less accumulated depreciation
of $28,610 and $2,466)
Unincorporated joint vcntw-cs
'1'O'I'AL 1NVLS'I'MLN1'S
Accrued investment income
Accounts receivable
Refundable income taxes
Deferred income taxes
Equipment, al cost, less accunndated
depreciation of $310,000; (1994 - $317,611)
Deferred acquisition cost, net of
amortization (Note 1)
Other aSSCIS
1'O'I'AL ASSI;'1'S
1995
$ 15,004,741
23,680,785
17,485,303 ~
7,376,782
52,000
2,636,500
6,933,797
2,438,230
-0-
$ 75,608,138
682,691
262,837
-0-
2,481
105,497
6,676,623
3,999
$ 83,342,266
1994
$ 12,769,697
24,943,822
25,372,632
1,507,395
942,000
1,925,197
5,310,463
2,419,374
9.220
$ 75,199,800
768,596
600,959
9,826
-0-
150,968
7,66 I ,455
39,855
$ 84,431,459
The accompanying notes are an integral part of these financial statements.
2
' SAVERS LIFE INSURANCE COMPANY WINSTON-SALEM, NOR]HCAROLINA
•
LIAI3IL1'I'II;S ANU S'I'OCKIIOLllERS' 1995 1994
EQUI'T'Y
Policy Liabilities: (Note 2)
rulure policy benefits -annuities $ 47,568,751 $ 49,349,979
Future policy benefits -life 2,830,447 2,781,828
' Unearned premiums anti
health benefit reserves 4,672,089 6,880,396
Claim liability (Note 12) 10,010,658 7,965,700
Accrued expenses 833,226 1,332,822
Current income taxes 177,023 -0-
llefcrred income taxes -0- 339,245
'T'O'T'AL LIABILI'1'liJ5 $ 66,092,194 $ 68,649,970
•
Stockholders' &luity: (Notts 1, 4, 6 and 7)
Capital stock - no par value-stated value
$2 per share: 20,000,000 shares authorized;
Issued and outstanding: 1995 - 1,775,903
shares; 1994 - 1,785,800 shares $ 3,551,806 $ 3,571,600
Retained earnings:
Appropriated 823,004 325,158
Unappropriated 12,863,306 12,468,391
Net unrealized investment gains (losses) 11,956 (583,660)
- TOTAL 5TOCKIIOLllLRS' LQUI'1'Y $ 17,250,072 $ 15,781,489
TOTAL LIAI3II,I'I'II:S AND
S'i'OCKIIOLllI:ItS' IJQUII'Y $ 83,342,266 $ 84,43 I ,459
,•
The accompanying notes are an integral part of these financial statements.
3
•
C.
~•
SAVERS LIFE INSURANCE COMPANY WINS70N-SALEM, NO(~THCAROLINA
S'rAT ~,M + NTS Oi+ S'I'OCKHOLDL+'RS' EQUITY
FOIL 'I'I-1L YLAIZS LND ~ ll llLCLMI3 ~ It 31, 1995 AND 1 X94
1995
Capital Stock:
Balance at beginning of year
Capital stock purchased-stated value
Stated value of common stock issued
(Notes 5 and 6)
Balance at end of year
Retained Carvings:
Appropriated:
Balauce at beginning of year
Change in asset valuation reserve
Balance at end of year
Unappropriated:
Balance at beginning of year
Net income
Dividends paid
Capital stock purd~ased in excess of
stated value
'Transfer of asset valuation reserve
Exercise of stock options
Balance at end oC year
Nct unrealized invcsUncnt gains (losses):
Balauce at beginning of year
Net changes in unrealized capital gains (losses)
Balance at end of year
$ 3,571,600
(44,914)
25,120
$ 3,551,806
$ 325,158
497,846
$ 823,004
$ 12,468,391
960,937
-0-
(101,056)
(497,846)
__-- 32,880
$ 12,863,306
$ (583,660)
-- ___--595.,6 16_
$ 1 I ,956
'1'O'I'AL S1'OCKIIULULRS' L(ZUl'I'Y $ 17,250,072
1994
$ 2,834,382
(5,242)
____ 742,460
$ 3,571,600
$ 87,685
237,473
$ 325,158
$ 9,473,955
3,241,193
(1,082)
(15,432)
(237,473)
7,23()_
$ 12,468,391
$ (415,66 l )
-____ (I 67,999)
$ (583,660)
$ 15,78 I ,489
The accompanying notes are an integral part of these financial statements.
4
SAVERS LIFE INSURANCE COMPANY WINSION-SALEM, Nor~rf~ cAi~ouNA
S'I'A'I' ~ MLN'1'S Ole INCOM +,
I' OIZ THL YLAItS LNDLD DECIJMI3I;It 31, 1995 AND 19)4
1995 1994
REVENUES:
Premium considerations -
Annuity, life and health $ 50,863,521 $ 47,663,620
Fees on annuity deposit funds 236,637 249,543
Investment income, net of expenses:
(1995 - $221,417; 1994 - $128,449) 4,851,501 4,121,303
Fees from KeyPort and other income 1,664,509 1,460,033
Realized invesUuenl gains 387,295 111,298
$ 58,003,463 $ 53,605,797
I3LNLI+I'I'S ANll LXYI;NSLS:
Increase (decrease)in future policy
• benefits -annuity, life and health $ (3,585,118) $ (1,184,030)
Annuity benefits 5,314,024 6,077,656
Claims expeuses 38,766,140 28,552,655
Commissions expenses 9,057,738 8,999,749
General expeuses 3,326,082 3,488,517
Insurance taxes, licenses, and fees
excluding income taxes 1,495,495 1,358,450
j Decrease in deferred acquisition costs 2,552,238 1,985,634
$ 56,926,599 $ 49,278,631
INCOME BEFORE INCOME 'T'AXES $ 1,076,864 $ 4,327, 166
INCOME'I'AXIsS: (Nine 3)
Current $ 463,812 $ 395,461
Deferred (347,885) 690,512
$
115,927
$ _
1,085,973
NE1' 1NCOME $ 960,937 $ 3,241,193
i•
EARNINGS I'ER 5IIARC: (Notes 1 and 6)
Net income $ 0.53 $ 1.79
The accompanying notes are an inte
ral
art of th fi
i
l
g
p ese
nanc
a
s tatem ents.
5
SAVERS LIFE INSURANCE COMPANY WINSTON-SALEM, NORllI CAr70LINA
•
.]
•
S'1'~,'1'LMLN'1'S OF CASH I~'LOWS
I+OIt'1'I-IL YLARS LNllLD llLCLMBLIt 31, 1y95 ANll 1))4
1995
CASH FLOWS FROM OPEItA'1'1NG
AC'I'1VI1'11;S:
Nel income $ 960,937
Adjustments to reconcile ncl income to
net cash provided by operations:
Anwrtizatiun of deferred acquisition
costs and depreciation $ 2,646,697
Ueferred income taxes (347,885)
Gain on salt of invcsUncnts (387,295)
Accrual of bond discount/
amortization of premium 231,104
Changes in assets and liabilities:
Decrease in unincorporated joint venture 9,220
([ncrcase) decrease in accrued invesUnent
income 85,905
Dccrcasc in income tax receivable 9,826
Increase in deferred acduisilion costs (1,567,416)
(Increase) decrease in other assets 35,856
Decrease in accounts rcccivablc 339,272
Dccrcasc in policy liabilities (1,732,609)
Dccrcasc in unearned premiums
and health benefit reserves (2,208,307)
Increase in claims liability 2,044,958
Increase (Decrease) in aCCCUCd CXpCnSCS (499,596)
lncreasc in current income tax 177,023
'1'O'1'AL AllJUS'1'NIEN'1'S $ (1,163,247)
NET CAST1 PKOV[DF,U (USED)
13Y Ol'ERA1'1NU AC'1'IVl'1'lES $ (202,310)
1994
$ 3,24 I ,193
2,044,71 ~
690,512
(75,205)
161,886
-0-
(I 6G,1 19)
114,117
(5,007,890)
(28,934)
498,521
(l , 133,763)
(416,254)
4,042,451
597,726
-0-
`~ 1,321,758
$ 4,562,951
Tl~e accompanying notes are an integral part of these financial statements.
G
' SAVERS LIFE INSURANCE COMPANY WINSION-SALEM, N0I7/hI CAROLINA
'
'
'
S1
ATLMLN
I
S Ole, CAST-I 1~, LOWS (CON'1 'INULD
1' OR 'I'I-I ~ YLARS LND + D D ~ CLMI3LR 31
19 95 AND 19~~
,
19)5 1991
CASK FLOWS FROM INVE5'1'ING
ACTIVI'T'IES:
Purchase of fixed assets $ (21,082) $ (4,354)
Proceeds from sales of investments 20,119,250 17,740,359
Purchase of invcsUncnl securities (17,169,71 1) (21,31 I ,357)
Purchase of certificates of deposit (38,714,354) (37,135,694)
Proceeds from matured certificates of deposit 39,977,391 23,824,633
Mortgage loans disbursed (7,951,145) (9,030,386)
Principal collected ou mortgage loans 6,327,811 6,694,236
Real estate purchased (42,835) (1,350,000)
NET CASII PROVIDED (USI~D)
BY INVESTING ACTIVITIES $ 2,525,325 $ (20,572,563)
CASH FLOW5 FROM 1+1NANCING
AC'1'IVI'I'IES:
• Cash dividends paid $ -0- $ (1,082)
Proceeds from exercise of stock options 58,000 41,250
Capital stock purchased (145,971.) (20,524)
NE'T' CASII 1'ROVIDh,D (USED)
BY FINANCING AC'1'IVI'1'IES $ (87,971) $ 19,644
NE'T' INCREASE (UEC1tEA5E)1N CASII
ANU CASII EQUIVALENTS $ 2,235,044 $ (15,989,968)
CASII ANll CA5II EQUIVALENTS A1'
BEGINNING OF YEAR 12,769,697 28,759,665
CASII ANU CASII EQUIVALEN'T'S A'I'
ENU OF PEAK $ _ 15,004,741 $ 12,769,697
SUl'I'I,EMEN'I'AL llISCLOSUItES Oh
CASII FLOW INFORMA'T'ION:
Cash paid during the year for:
Interest $ 3,931 $ 5,020
~~ Income faxes $ 276,963 $ 283,107
The accompanying notes are an integral part of these financial statements.
7
SAVERS LIFE INSURANCE COMPANY WINSTON-SALEM, NOR7NCAROLlNA
C
N01'LS 'I'O FINANCIAL S'1'A'I'LMLN'I'S
DLCLMI3LR 31, 1995
NOTL+'. 1: SUMMAKY OF SIGNII' ICAN'T ACCOUNTING I'OLICII;S
Nature of Operations-Savers Lifc Insurance Company provides life and
accident and health -nsurance services in North Carolina, South Carolina,
VII'glma and 1'lOClda.
The accompanying financial statements arc presented on the basis of generally
accepted accounting principles (GAAP) which vary in certain respects from
reporting practices prescribed or permitted by state insurance regulatory
authorities (Note 4) and include the following policies:
Ilece-f;nilion of Income and Kelaled Costs-Premium on life insurance
arc reported as revenue when due. I~ccs on annuities arc reported as earned
when due. Expenses arc reported in a manner which results in the recognition
of profits over the life of the contracts.
Investment income is accrued and recognized as earned.
L>tvestmeuts-Cash on deposit in savings and loan associations and banks
(including certificates of deposit) is stated at cost, which is market value. The
• Company classifies investments in debt securities in three categories: held
for investment, available for sale, and trading. Debt securities which the
Company has the positive intent and ability to hold to maturity arc classified
as held for investment and are carried at anurrtized cost, net of write-downs
Cor other than temporary declines in value. Debt securities which might be
sold prior to maturity are classified as available for sale and carried al fair
value.
Available for sale debt securities arc written down (as'realized losses) for
other than temporary declines in value. Unrealized gains and losses related
to available for sale debt securities are reflected in stockholders' equity.
Unrealized gains and losses on conuuon and preferred stocks carried at
nrarkct value are also reflected in stockholders' equity. Provisions for
impairments that arc other than temporary arc included in net realized capital
gains and losses. Conur-on and preferred stocks arc shown at nr<u•kct value
(Note 7). IZcalized invcsUuent gains and losses are determined by specific
identification and arc presented as a separate component of net income.
Mortgage loans arc shown al their unpaid balances net of allowances for
uncollcctiblc amounts and arc secw•ed by deeds of trust on real estate.
Allowances for uncollcctiblc loans arc estimates based on management's
judgment, but there were no allowances for uncollcctiblc amounts at
December 31, 1995 and 1994. Mortgage loan interest rates arc adjusted
periodically based on the prime lending rate. InvesUrrents in unincorporated
joint ventures arc slated at equity value. Invcstn-cnt rc~rl estate of
• undeveloped land held for sale is carried at fair value less estimated selling
costs. A property held I•or the production of income and also partially
occupied by the Company is carried at depreciated cost plus capital
additions. The accumulated depreciation for real estate was $28,610 and
$2,466 al December 3l, 1995 and 1994, respectively. Depreciation is
calculated using the sUaight-lint method based on a useful life of 39 years.
SAVERS LIFE INSURANCE COMPANY WINSTON-SALEM, NORTH CAROLINA
• NO'I'I;1: SUMMARY OI+' SIGNII+ICANT ACCOUNTING I'OI,ICIES (Continual)
Equipment-Cquipmcnt is stated al cost; depreciation is arlculatcd using
an accelerated nrelhod for assets aaluired after 1980 and the sU-aighl-line
method for assets acquired prior to 1981. The depreciation provision is based
on the estimated useful lives of the assets (automobiles 3 to 5 years; ol7~icc
cquipnrent and furniture 5 to 10 years).
lleferred Policy Ac~Iuisition Costs-Certain costs of aaluiriug insurance
business are deferred. 'These costs, all of which vary with and arc
primarily related to the production of new business, consist principally of
commissions, certain expenses of underwriting and issuing contracts, and
certain agency cxpcnscs. 'These costs arc amortized over 5 to 7 years for all
lines of business. 'I'hesc amortization periods arc the estimates of
management based ou the expected period of benefit from the costs incurred.
Ueferred policy acquisition costs would be written off to the extent that it is
determined that future policy premiums and investment income or gross
profits would not be adequate to cover related losses and cxpcnscs.
Income'1'axes-Income lax provisions arc based on earrings reported in the
financial statements. Deferred income taxes relate princi(~ally to the deferred
acquisition costs and the liability Cor future policy benefits.
• Claims Payable-The Company establishes provisions for claims in the
process of review and for claims incurred, but not reported. These
provisions are estimates based on historical payment patterns using actuarial
techniques. Claims payable were $10,010,658 and $7,965,700 at Dccenrbcr
3l, 1995 and 1994, respectively. (See Note 12)
EaruinKs Per Shat•e-In 1995 and 1994, earnings per common and com-
mon equivalent share is based on the weighted average number of shares
outslandingof 1,797,436 and 1,813,370shares,respcctivcly(NotcS),which
include dilutive stock options outstanding during each period. Primacy and
fully diluted earnings per share arc essentially the same.
Appropriated Retained l;arnings-Appropriated retained earnings have
been computed according to a statutory formula specified by regulations to
provide for possible losses on securities.
Cash Equivalents-For purposes of the statement of cash flows, cash
equivalents include all short term investments (highly liquid debt
instruments) with original maturities of three months or Icss. Short tcrnr
invcsUnents were $12,607,765 and $11,500,000 at Dccenrber 31, 1995 and
1994.
Use of Estimates-The preparation of financial statcmcnts in conformity
with generally accepted accounting principles requires management to make
estinrites and assumptions that affect the amounts reported in the financial
statements and accompanying notes. Actual results could differ From
• reported results using those estimates.
Reclassi~catiou-Certain 1994 anxxnrts have been reclassified to conform
with classifications in 1995.'I'he reclassification had no effect on total assets,
liabilities or net inconrc.'I'he statement of cash flows amounts I-or 1994 have
been reclassified to include short tcrn~ investments as cash equivalents.
9
SAVERS LIFE INSURANCE COMPANY WINSTON-SALEM, NORTH CAROLINA
•
NU'L'L l: SUMMARY OF SIGNll~ICAN'I' ACCOUNTING I'ULICILS (Con~inFrec/)
ACCUUN'I'ING CIIANGI;S
Accounting for Ccrtaiu Lwcstmcnts in llcbt and Lyuity Sccuritics-
117~eclivc for the year ended December 31, 1994, the Company adopted
Statement of financial Accounting Standards (SEAS) No. 1 I5, Accounting
for Certain Investments in Debt and Lquily Securities, which raluires the
classification of debt securities into three catcgories'and equity securities
info two categories. 1'he cumulative effect of this change increased the
carrying value of bonds by $11,078 at January I, }994; thus increasing
stockholder;s' equity by $I 1,078.
Accounting by Creditors for Impairment of a Loan-As of January I ,
1995, the Company adopted Statement of Financial Accounting Standards
SFAS No. 1 14, Accounting by Creditors for Impairnrcnt of a Loan and
SFAS No. 118, Accounting by G~cditors for Impairment of aLoan-Income
Recognition and Disclosure. In accordance with thes'b standards, a loan is
considered impaired when it is probable that the company will be unable to
col feet amounts due according to the contractual terms of the loan agreement.
For impaired loans, a specific impairment reserve would be established for
the dif7~erence between the recorded investment in the rnortgagc loan and the
fair value of the collateral. Adoption of these standards had no impact on
1995 ncl inconrc.
•
NU'L'L 2: I'UL1CY LIAISILI'I'ILS
The Company markets life, accident and health, and single premium deferred and
immediate annuity policies. The single premium deferred annuity permits the
policyholder to make additional premium payments to Savers Lifc Insurance
Company. "I'he amount of such additional premium payments may be varied at the
policyholder's discretion, but may not be less than $500, and prcnriunrs may be
withdrawn upon reducst as provided in the annuity conU-act. 't'he actual interest
rate guaranteed by the Company is determined by the Company's directors at the
beginning ofeach policy year. Savers Life Insurance Company guarantees that the
rate for future conUact periods will not be less than as stated in the annuity
contract.
Liabilities for future policy benefits on life insurance are provided on the net level
premium valuation method based on estimated future invesUncnl yield and
mortality with interest talcs ranging from 4.2°Io to 5.0%.
NO'I'L 3: INCOM[:1'AXI:S
Income tax expense (benefit) consists of
C
Current taxes (benefits):
Lrcome-federal taxes
Realized capital gains (losses)
1995
$ 397,972
65,840
$ 463,812
(347 885.)
1994
Deferred faxes (benefits):
Income-federal taxes
TOTAL
$ 376,540
18,92 I
$ 395,461
____ Gy0,5.12
$ 115,927 $ 1,085,973
10
SAVERS LIFE INSURANCE COMPANY WINSTON-SALEM, Norm-~cAr~ouNA
• N01'C 3: INCOME TAYLS (Continued)
The tax effects of temporary differences that give rise to deferred tax assets and
deferred tax liabilities are presented below:
Dcfcrrcd tax assets:
Insurance reserves
1995
1994
Net unrealized capital losses
AM1' tax credit carryovers
Deferred policy acquisition costs
Total gross assets
Less valuation allowance
Assets net of valuation
Deferred tax liabilities:
Dcfcrrcd policy acyuistion costs
Insurance reserves
Net unrealized capital gains
'Total liabilities
Net deferred tax asset (liability)
$ -0-
-0-
349,240
247 956
--
$ 597,196
349,240
$ 247,956
$ 398,071
198,444
260,669
_-0-
$ 857,184
459,113
$ 398,071
$ -0- $ 737,316
239,3 16
6 159
$ 245,475
$ 2,481
-0-
_-0-_
$ 737,316
$ (339,245)
Net unrealized capital gains and losses are presented in stockholders' equity net
• of deferred taxes. llue to the uncertainty of future capital gains, valuation
allowances were established of $-0-and $198,444, respectively, at December 31,
1995 and 1994. Valuation allowances have also been established fur AMT tax
credit carryovers in the anwunts of $349,240 and $260,669 for the years ended
December 31, 1995 and 1994, respectively. "These allowances for the AMT tax
credit carryovers arc estiu~ates and have been established because nianagemenl
believes it is uncertain that the AMT tax credits, which only apply against the
Company's regular tax liability, can be utilized in the future.
Theeffective income tax rate forboth 1995 and 1994 is approximately 20~%. "1'hesc
amounts vary from those computed by applying the current federal income tax rate
of 34°Io to earnings before income taxes. The principal dil•(erences result I•ron~
special lil•c insurance company lax deductions and the I•ederal surtax exen~plion.
['or years beginning after December 31, 1983, the "I'ax 1Zeform Act passed by
Congress changed the tax laws concerning life insurance companies. Under the
new law, certain timing dif7•crcnces relating to deferred taxes cease to exist.
As rcyuircd by the Revenue Keconciliation Act of 1990, the Company changed
its method of reporting policy acquisition costs for federal income tax purposes
during 1990. The 1990 Act rcyuircd that the deduction for policy acquisition costs
be determined based on prescribed percentages of annual net premiums, and
spreads the deduction over alive-year period.
Prior to January 1, 1984, lif•c insurance companies were taxed on the lesser of
taxable investment income or gain 1•rom operations (as defined by the Internal
Revenue Code), plus one-half of any excess of the gain from operations over
taxable invesUnent income. Onc-half of the excess of gain from operations over
taxable invesUnent income, an amount which is not currently subject to taxation,
plus special deductions allowed in computing the gain from operations, was set
aside m a special memorandum tax account designated "policyholders' surplus
account.,'
•
The accumulated amount of income subject to current taxation, less the tax
thereon, was set aside in another special memorandum tax account designated
"stockholders' surplus account." At December 31, 1995 and 1994, respectively,
the Company, on a tax basis, had balances of $17,872,000 and $15,785,000 in its
stockholders' surplus account and $72,000 in its policyholders' surplus account
for both years.
Following are reconciliations of net earnings and stockholders' equity on the
statutory basis to generally accepted accounting principles (GAAP) basis:
SAVERS LIFE INSURANCE COMPANY
NOTL 3: INCUML '1'AXL+'S (Continued)
NOTI; 4: STA'1'U1'ORY ACCOUNTING RLCONCILIAI'lON
WINSTON-SALEM, NORTLI CAROLINA
1995 1994
•
Net earnings (losses)-statutory basis
Increase (decrease) in deferred
acyuisilion costs
Adjustment to health reserves
Adjustment to health premiwns
Interest Maintenance Reserve
Deferred income taxes
NL1' EARNINGS-GAAP I3A51S
Stockholders' equity-statutory basis
Additions (lleductions):
Deferred acyuisilion costs
Deferred income taxes
Non-admitted assets ~,
Adjustment to health reserves
Adjustment to health premiums
Asset valuation reserve
Interest Maintenance Reserve
Unrealized gains (losses) on
marketable securities
STOCKHOLllI;K5' LQUI T Y-
GAAP I3ASI5
$ (639,594) $ (495,594)
(984,832)
2,124,898
(83,656)
196,236
347,885
$ 960,937
3,022,256
1,415,600
-0-
(10,557)
(690,512)
$_ 3,241,193
$ 6,933,808 $ 7,776,058
6,676,623 7,661,455
2,481 (339,245)
134,463 134,437
1,248,424 (876,474)
(83,656) -0-
823,004 325,158
1,406,356 1,210,1 18
108,569 (110,018)
17,250,072 $ 15,781,489
UnderapplicableIaws and regulations, cash dividends to stockholders are limited
to the exlcnl of statutory operating profits and realized capital gains.
•
The Company files financial statements prepared in accordance with statutory
accounting practices prescribed or permitted by domestic insurance regulatory
authorities. The principle dilTerences between statutory financial statements and
financial statements prepared in accordance with generally accepted accounting
principles (GAAP) are that statutory financial statements do not reflect deferred
policy acyuisilion costs and deferred income faxes, all bonds are carried at
amortized cost and reinsurance assets and liabilities are presented net of
reinsurancc.'1'he Conrpany'suse ofpermitted stalutoryaccounting practices does
not have a significant impact on statutory surplus.
12
SAVERS UFE INSURANCE COMPANY WINSTON-Sl1LEM, Norarrr cnrrouNn
• N01'L 5: S'T'OCK 5I'Ll'1'
On November29, 1993 the Board of Directors approved afive-for-fout'stock split
in the forth of a stock dividend of the Company's $2 stated value stock payable
on January 21, 1994 to stockholders of record on December 3 I , 1993. As a result
of the split 354,143 shares were issued, 1551•ractional shares wcrc paid in cash and
retained earnings were reduced by $708,286.
NU'I'G G: S1'OCKIIOLllLItS' EQUI'T'Y ANll 5'I'OCK OP'T'IONS
']'he Company purchased 22,457 and 2,621 shares of its own capital stock in
1995 and 1994, respcctivcly, reducing the oubslanding shares.
On February 25, 1982, the Company's E3oard of Directors amended the
employees' stock optiun plan to duality as an incentive stock option plan for all
key employees, under which 189,000 shares of the Company's authorized but
unissued common stuck arc reserved for possible issuance. The grant to any one
individual may not exceed 20°Io of the shares covered by the plan. The optiun price
is the greater of $1.00 per share or the lair market value on the dale of grant, as
determined by the Board of Directors. Options cxpirc ten years after the grant date.
• Options can be exercised Duct the option period in the following anunnits: none
during the first year, twenty-five percent of the total shares in the second year and
twcnly-five percent of the total in cacti of the following three years, and i n any year
prior to expiration an amount equal to options exercisable in prior years but
unexerciscd.
On April 25, 1984, the Company's stockholders approved an additional inccntivc
stock option plan under which 75,600 shares of the Company's common stock arc
reserved for issuance to key eniployecs. Options under this plan cxpirc ten years
abler the date the option is granted. On May 22, 1995, the Company's stockholders
approved an additional incentive stock option plan under which 50,000 shares of
the Company's common stock arc reserved fur issuance to key enipluyces.
Options under ibis plan cxpirc ten years abler the date the option is granted. 'I'bis
plan expires March 5, 2005.
"Chitty seven thousand five hundred unqualified options were granted lu the owner
of an insurance agency in 1992. From 1984 to 1995 options were granted I~ur
299,660 shares al option prices ranging from $2.25 to $6.50 per share (aggrcgatc
price $692,213). At December 31, 1995 and 1994, options to purchase 74,748
shares and 73,465 shares, respcctivcly, at option prices ranging from $4.28 lu
$5.60 (aggrcgatc price $389,513 and $374,188, respcctivcly), wcrc exercisable.
During 1995, 12,560 options were exercised at a total option price of $58,000.
During 1994, 17,01 U options wcrc exercised al a total optiun price of $41,250.
'['here wcrc 33,650 and -U- options available for future grants at Dccenlbcr 31,
199.5 and 1994, respcctivcly.
13
•
•
SAVERS LIFE INSURANCE COMPANY
NOTE 7: INVL51'MLN1'S
WINSTON-S/1LEM, NOl71f I C/1ROLINA
llebt securities at llecember 31 were as follows:
Gross Gross
Amortized Unrealized Unrealized
Cost Gains Losses
1995
}Ield for investment:
U.S. Treasury securities and
obligations of U.S. government
agencies and corporations
Available for sale:
U.S. 'treasury securities and
obligations of U.S. government
agencies and corporations
Other corporate securities
Total Available for sale
TOTAL UEBT SECURI77ES
1994
held For iuvesnnent:
U.S. Treasury securities and
obligations of U.S. government
agencies and corporations
Available for sale:
U.S. Treasury securities and
obligations of U.S. govcnunent
agencies and corporations
Other corporate securities
Total Available for sale
TOTAL UEBT SECURITIES
Pair
Value
S 17,485,303 S 24,697 S -0- S 17,510,000
S 6,271,316 S 112,962 S -0- S 6,384,278
998,892 -0- 6,388 992,504
S 7,270,208 S 112,962 S 6,388 S 7,376,782
S 24.755.511 S 137.659 S 6.388 ~ 24.886,782
S 25,372,632 S -0- S 4,952,632 S 20,420,000
S 1,271,523 S -o- S 10,128 S 1,261,395
309,226 -0- 63,226 246,000
S 1,580,749 S -0- S 73,354 S 1,507,395
S 26,953,381 S -0- S 5,015,986 S 21,927,395
The amortized cost and estin}ated market value of debt securities, by contractual
maturity at December 31, 1995 are shown below. Expected nr-turilies will differ
from conU~actual maturities because borrowers may have the right to call or prepay
obligations with or without call or prepayment penalties.
Amortized Estimated
Cost Market Value
llue iu One year Or less $ 1,039,548 $ 1,042,441
Due after one year through five years 882,189 881,591
llue after five years through ten years 85,842 86,875
Uuc after ten years 22,747,932 22 875 875
$ 24,755,511 $ 24,886,782
LivesUnenls iu equity securities available for salt were as follows:
•
Gross Gross
Unrealized U nrealized Fair
Cost Gains Losses Value
1995
Equity securities $ 2,776,958 $ 226,846 $ 315,304 $ 2,688,500
1994
Cyuity securities $ 3,377,503 $ 38,584 $ 548,890 $ 2,867,197
14
SAVERS UFE INSURANCE COMPANY WINSTON-SALEM, NORTIfCAROLINA
• NO'I'L++' 7: INVLS'1'MLN'I'S (Continued)
The changes during 1995 in amounts affecting net unrealized gains and losses
included in the separate component of stockholders' equity arc as follows:
Net Unrealized Gains (Losses)
Net unrealized gains (losses) on securities available
for sale as of January 1, 1995
Changes during the year ended December 31, 1995:
Transfer of securities classified as bold to maturity
tucrease in stated amount of securities
Subtotal
[unease (decrease) in deferred federal income (axes
Net unrealized gains (losses) ou securities available
for sale as of December 31, 1995
Debt Equity Total
S (73,354) S (510,306) S (583,000)
268,171 -0- 268,171
(88,244) 411,848 3.33,604
$ 106,573 S (88,458) S 18,115
36,235 30,076 6,159
S 70,338 ~ X58,382 S 11,956
U.S. Treasury F3onds with par value of $8,000,000 and amortized cost of
$7,881,829 were transferred in a one time reclassification pern)itted by SFnS
No. 115 prior to December 31, 1995. The bonds wcrc transferred with an
unrealized gain of $268,171 of which $225, 150 was 1'CCOgIII'LCd W11CIl $3,000,000
par value of bonds was sold prior to Dcccnlba• 31, 1995.
• NO'I'L 8: RI;INSURANCL
During 1995 and 1994, the Company reinsured part of its life and health insurance
benefits under various agreements. In accordance with these agreements, the
Company paid a portion of its premiums to the reinsurers. The reinsurers in turn
reimbursed the Company for portions of its insurance costs. Dw•ing 1995 and
1991, reinsurance prcmiun)s ceded anlountcd to $1,261,780 and $902,873,
respcctivcly.
NO'1'L 9: LivIPLUYLE RL'1'IRLM1sN'1' PLAN
During 1988, the Company initiated a 401(k) Profit Sharing Plan for the bcncfit
ofetigible employees and (heir beneficiaries. Employees who have completed one
year of service and have reached their 21st birthday arc eligible under the flan.
Participants arc cnlillcd to I OU%, bcncfits upon retircnlcnt or death. If participants
arc terminated, they arc cnlillcd to receive their vested percentage of their account
balance.
Participants may defer up to 15°Io of lheircompensation annually subject to dolla--
limits set by the law. 1'he Company matches the employees' salary reduction
100°Io. [n applying the matching contribution, only salary reductions up to S~Io
of base compensation arc considered. 1'hc Company's funding policy is to
conU•ibute annually no more than the maximum amount that can be deducted I•or
• federal income tax purposes. The amount of expense for contributions to the
4U 1(k) plan for the years 1995 and 1994 was $39,0 15 and $3[,770, respcctivcly.
nt Dccen)ber 31, 1995 (the most recent actuarial valuation date), the plan's
accumulated bcncfit obligation was $382,855 including vested bcncfits of
$370,562, and the fair market value of plan assets was $382,855.
IS
SAVERS UFE INSURANCE COMPANY ~ wwsroN-snrr_M, Nor~rr~c~r~ouNn
• NO'1'L 10: CONCLNI'1tA'1'IONS OF CRLllI'1' KISK
1'he Company is required by SEAS No. 105, "Disclosure of [nformation About
l~inancial InsU~uments With Off-Balance-Sheet Risk and Financial Instruments
With Concentrations of Credit Risk", to disclose significant concentrations of
credit risk regardless of the degree ot~ such risk. Financial instruments that
potentially subject the Company to concenUation of credit risk consist primarily
of cash, cash equivalents and nwrtgagc loans receivable. Since the Company's
inception, it has been management's policy to place its cash on deposit and
certificates of deposit with a diversified group of high credit duality financial
institutions. At Dcccmbcr 31, 1995, the Company had accounts with
approximately 175 such institutions with the majority of the funds in institutions
in North Carolina and South Carolina. Although, as of Dcccmbcr 31, 1995, there
are amounts in some of those financial institutions that exceed the insured deposit
coverage, managementdoes notbclieveany significantcrcdit risk relating tocash
deposits exists as of Dcccmbcr 31, 1995.
Mortgage loans consist of long term notes sccurcd by real estate in North Carolina
and South Carolina and construction loans to several construction companies
located mainly in the Piedmont of North Carolina. The Company had long term
notes of approxintatcly $ I ,433,000 and $1,630,000 at Dcccmbcr 31, 1995 and
1994, respectively. No individual long term note exceeds I ~h of total investments
as of lleccmbcr 31, 1995 and 1994. 'I'hc Company had construction loans of
approximately $5,498,000 and $3,677,000 al Dcccmbcr 31, 1995 and 1994,
respcctivcly. Construction loans to one construction company totaled
approximately $2,854,000 and $2,007,000 at llccctubcr 31, 1995 and 1994,
respectively. 'I'o reduce credit risk all consU-uction loans arc monitored on a
continuing basis, sccurcd by the property being built, and limited to a maximum
percentage of the fair market value.
NO'1'IJ ll: OPEItA'1'ING LIsAS1JS
The Company is the lessor of a portion of its home office bui (ding under operating
leases expiring in various years through 2003. 'The leased property (including
land) has a net carrying value of $1,321,390 including accumulated depreciation
of $28,610. These leases have been accounted for under the operating method
which recognizes the Icasc revenue as earned over the life of the lease.
Minimum future rentals to be received on non-cancelable leases as of Dcccmbcr
31, 1995 for cacti of the next five years and in the aggregate arc:
Year Laded 12/31 AMOUNT
1996 $ 71,222
1997 33,345
• 1998
1999 23,985
3,477
2000 -p-
'I'hcrcaftcr -0-
'1'O'1'AL MINIMUM FU'1'UKI; RLN'I'ALS $ 132,029
16
• SAVERS LIFE INSURANCE COMPANY WINSTON-SALEM, NORTHCAf30LINA
NOTE 12: LIAII;IL1'1'Y FOIL UNl'Alll CLAIMS
Activity in the liability for unpaid claims is sununarized as follows:
1995 1994
Balance at January 1 $ 7,965,700 $ 3,923,249
Claims incurred $ 43,964,346 $ 34,411,288
Claims paid (net of reinsurance) _ 42,017,858 30,398,792
$ 1,946,488 $ 4,012,496
Balance at December 31 $ 9,912,188 $ 7,935,745
Plus reinsurance recoverables 98~47~ _ 29,y55
$ 10,010,658 $ 7,965,700
During 1995, the Company changed its estimate of llcalth claims liability. The
effect of this change was to decrease net income before taxes for 1995 by
$1,950,81 l ($1.09 per share).
NOTE 13: ES'I'IMA'1'EU FAllt VALUE OF FINANCIAL INS'I'RUMEN'I'S
The carrying values and estimated fair values of the Company's financial
instrumeuls al December 31, 1995 and 1994 were as follows:
• 1995 1994
Carrying Estimated Carrying Estimated
Value Pair Value Value Pair value
Assets:
Cash and cash equivalents $ 2,396,976 $ 2,396,976 $ 1,269,697 $ 1
269
697
Short-term investments ,
,
(cash equivalents) $ 12,607,765 $ 12,607,765 $ 11,500,000 $ 11
500
000
Certificates of deposit $ 23,680,785 $ 23,680,785 $ 24,943,822 $ ,
,
24
943
822
Debt securities $ 24,862,084 $ 24,886,782 $ 26,880,027 $ ,
,
21
927
395
Equity securities $ 2,688,500 $ 2,688,500 $ 2,867,197 S ,
,
2
867
197
Mortgage loans $ 6,933,797 S 6,933,797 S 5,310,463 $ ,
,
5,310,463
Liabilities:
Future policy benefits annuities $ 47,568,751 S 47,711,649 $ 49,349,979 $ 49,490,568
rair value estimates are made at a specific point in time, based on available
market information and judgments about the financial instrument, such as
eslinlatcs of liming and amount of expected future cash l7ows. Such estimates do
not reflect any premium or discount that could result from offering for sale at one
time the Company's entire holdings of a particular financial instrument, nor do
they consider the tax IIl1p8Cl O1 LhC fCall1,allOIl Of UI1rCallLCd galllS or losses. In
SOIIIC CIISCti, ll1C loll' VaIIIC CS11111a1C5 Callllot bC SUbStallllatCCl by Colrlpal'ISOII l0
independent markets, nor can the disclvscd value be realized in ilunrcdialc
scttlenrent of the inslrunlcnl.
"I'he following valuation n)etho(Is and assumptions were used by the Company in
estimating the fair value of the above financial instruments:
• Short-term instrumeuls-Bair values are based on quoted market )rites or
dealer quotations. Where quoted market prices or dealer (luotations arc not
available, the carrying amounts reported in the Balance Sheets approximate fair
value. Short-term instruments have a maturity date of three months or Icss.
17
SAVERS LIFE INSURANCE COMPANY w~NSroN-s~LEM, NORIHCAROLlNA
• NOTE 13: ES'I'1MA'1'EU FAIR VALUE OF FINANCIAL INS'1'RUMEN'fS (Co,i~i,tuecl)
Certilicales ol'lleposit-Fair values arc based on purchase price of certificates
and prevailing rates of interest. The certificates of deposit typically have very
short maturity periods (six tr~onlhs or less) or variable interest ~atcs. Fair values
are approximated by carrying values due to the short term nature of the
instruments.
llebt and equity securities-Fair values arc based on yuoted market prices or
dealer quotations. Where yuoted market prices or dealer quotations arc not
available, fair values arc estimated by using yuoted market prices for similar
securities or discounted cash slow methods.
Mortl;al;e loans-Fair values arc estimated by discounting expected mortgage
loan cash flows at market rates which reflect the rates at which similar loans
would be made to similar borrowers.'I'he rates reflect management's assessment
of the credit quality and the remaining dw•ation of the loans. The loans have
variable interest i ales which arc linked to the prime rate. Estimated fair values for
mortgage loans arc not materially different than carrying value.
Future Policy 13enefits-Annuities-The majority of these investment
contract liabilities arc made up of deferred annuity policies with adjustable
interest talcs. All deferred policies have guaranteed minimum talcs of intcrest,
but the guarantccd Tales arc lower than current market rates. Because of the short
term adjus4ibility of the intcrest rates, fair value is approximated by carrying
• value for dcfcrrcd annuities. Other contract deposit funds which n~akc up about
7°Io of these invesUnent contract liabilities, are inunediate amniilics which pay a
fixed monthly amount for a fixed period. Fair value of these liabilities is
estimated by discounting cash flows at interest rates currently being offered by
the Company for similar contracts.
NO'T'E 14: LITIGATION
The Company is continuously involved in a number of lawsuits arising, for the
most part, in the ordinary course of its business operations. 'T'he Company is
usually defending claims brought against it relating to policy coverage and
exclusions. The Company has established a provision for losses of $96,560
relating to several lawsuits in which the Company is a defendant. 'T'he total
amount of damages sought in these lawsuits is approximately $270,000.
Mditionally, there are several cases pending for which outside counsel cannot
offer an opinion as to probable outcome or damages. W bile the ultimate outcome
of the litigation cannot be determined at this time, nuu~agcrncnl does not expect
this litigation to result in judgments for additional amounts material to the
financial condition of the Company.
NOTE 15: EXAMINA'T'ION IZY NOK'I'Ii CAROLINA llEPAK1'MEN'i' OF INSURANCE
During the year 1995, the North Carolina Department of Insurance conducted
their triennial examination of the financial condition and affairs of the Company
• for the years ending December 31, 1992, 1993 and 1994. 'T'heir report concluded
that the Company was in compliance with the Capital and Surplus requirements
of Norlli Carolina for the kinds of insurance which the Company is authoriral to
write.
18
~ DIIZ~CTORS
FREEMAN EDWARD BROADWELL, JR.
President, CEO and ct Director of Clycle Savings 13cutk
Clyde, N. C.
IIARMON JOE KING, JR.
Chairnum of the 13ocn-d, I're,cident and a Director of Home Federal
Savings & Loan nssucicttiun
Char'lvtte, N.C.
ARTHUR H. LITTLE
Retired; furnterly President, CEO and u Director of Fidelity Federal
Savings & Luart nssociatio-t
Hickory, N. C.
JAML'S I'ERIZY MARSH
Retired; formerly President, CEO cmd a Director of Watauga Scrving.r cSc I,uan association
Boone, N. C.
TED YOUNG MATNEY
Certified Kesidenticcl Keul Estate appraiser; formerly Director of CenU-al Carolina /3ank
Greensboro, N. C.
THEOPIIILUS HARPER I'ITI', JR.
. Cltuirnta-t of the Board ctnd Chief Executive O/ficer of Slundnrd Insurance ~ /leally Corporation
(lucky lllurutt, N.C.
WILLIAM CLARENCE ROGERS, SK.
Itealtur; furnterly Executive Vice President, Security Federal Savings L3crnk
Uunc~un, N. C.
JOSEPlI II. SIIERRILL, JR.
Retired; formerly President, /lJ/l "I'ubacco htternutiunctl nsia/Pacific
JERRY DAVID S'I'OLT'L, SR.
President unc! 7reusurer of the Cvnrpany
WILLIAM GLENN WIIITL', JR.
Cunsultartt to Southern Notional Bank, formerly President, CEO, and ct Director of First Federal
Savings l3cutk
Winston-Solent, N. C.
JERRY E. FRANCIS
Senior Vice-President of the Company
orrlc~IZS
JERRY D. S1'OLT1, SR.
President and 7reusurer
JERRY E. FRANCIS PATRICIA G. LANDY PAMELA'1'. S'I'ANI_I:Y
Senior Vice-President Secvelary /1,rsts7unt Sccv'e[ury
DEBRA P. BERG DAVID A. ROBERSON
Cvnh•oller Vice-/'r•estdc nt
ORDINANCE 062596-13 TO INCREASE THE SALARIES
OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF
ROANORE COUNTY PURSUANT TO SECTION 3.07 OF THE
ROANORE COUNTY CHARTER AND SECTION 14.1-
46.01:1 OF THE CODE OF VIRGINIA
WHEREAS, Section 3.07 of the Charter of the County of Roanoke
r
% ,~ V `~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY,
VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JUNE 25, 1996
provides for the compensation of members of the Board of
Supervisors and the procedure for increasing their salaries; and
WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as
amended, establishes the annual salaries of members of boards of
supervisors within certain population brackets; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia,
has heretofore increased the annual salaries of Board members by
5~ by Ordinance 62795-3 and further has established the additional
annual compensation for the chairman for the Board to be $1,800 and
for the vice-chairman of the Board to be $1,200; and
WHEREAS, this section provides that the maximum annual
salaries therein provided may be adjusted in any year by an
inflation factor not to exceed five (5~) percent; and
WHEREAS, the first reading on this ordinance was held on June
11, 1996; the second reading and public hearing was held on June
25, 1996.
NOW, THEREFORE, it is hereby ORDAINED by the Board of
Supervisors of Roanoke County, Virginia, that the annual salaries
of members of the Board of Supervisors of Roanoke County, Virginia,
are hereby increased by an inflation factor of 4~ pursuant to the
1
t
provisions of Section 3.07 of the Roanoke County Charter and
Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The
new annual salaries shall be $11,117.60 for members of the Board.
In addition, the chairman of the Board will receive an additional
annual sum of $1,800 and the vice-chairman of the Board will
receive an additional sum of $1,200. The salaries paid to each
member of the Board during Fiscal Year 1995-96 are hereby ratified
and confirmed.
This ordinance shall take effect on July 1, 1996.
On motion of Supervisor Minnix to adopt the ordinance, and
carried by the following vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. olton, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Diane D. Hyatt, Director, Finance
Joseph Sgroi, Director, Human Resources
2
ACTION NO. \' t.
ITEM NO . y i `''
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 25, 1996
AGENDA ITEM: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS
OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY
PURSUANT TO SECTION 3.07 OF THE ROANORE COUNTY
CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF
VIRGINIA
COUNTY ADMINISTRATOR'S COMMENTS:
On June 27, 1995, the Board adopted an ordinance to increase
its salaries pursuant to the provisions of Section 14.1-46.01:1 of
the 1950 Code of Virginia, as amended. This section of the State
Code and Section 3.07 of the County Charter require that any
increase in Supervisors' salaries be accomplished by ordinance
after public hearing between May 1 and June 30. Any increase is
limited to an annual five (5%) percent inflation factor.
The first reading of this proposed ordinance was held on June
11, 1996; the second reading and public hearing is scheduled for
June 25, 1996.
The current salary for Board members is $10,690. There is an
additional annual compensation for the Chairman of the Board at
$1,800 and for the Vice-Chairman at $1,200.
This ordinance increases salaries by 4%.
The ordinance adopted by the Board on June 27, 1995 provided
for a 5~ increase but erronously specified the new salary to be
$10,669. This amount was calculated upon an incorrect annual
salary amount of $10,161. The Payroll Department correctly
calculated the 5~ increase on $10,181 to be $10,690 and Board
members have been paid this amount. This ordinance specifically
authorizes the payment of the 5~ increase of $10,690 to each member
of the Board for FY 1995-96, and ratifies and confirms these
payments.
v-~
A 4~ increase would cost $2,138.00 ($427.60 each). The new
salary for each Board member would be $11,117.60.
Respectfully submitted,
.C.cr~n-e~ ~ . ~~ac~
Diane D. Hyatt
Director of Finance
Action Vote
No Yes Abs
Approved ( ) Motion by Eddy
Denied ( ) Harrison
Received ( ) Johnson
Referred Minnix
to Nickens
~+
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JUNE 25, 1996
ORDINANCE TO INCREASE THE SALARIES OF THE
MEMBERS OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY PURSUANT TO SECTION 3.07 OF THE ROANORE
COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE
CODE OF VIRGINIA
WHEREAS, Section 3.07 of the Charter of the County of Roanoke
provides for the compensation of members of the Board of Supervi-
sors and the procedure for increasing their salaries; and
WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as
amended, establishes the annual salaries of members of boards of
supervisors within certain population brackets; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia,
has heretofore increased the annual salaries of Board members by
5$ by Ordinance 62795-3 and further has established the additional
annual compensation for the chairman for the Board to be $1,800 and
for the vice-chairman of the Board to be $1,200; and
WHEREAS, this section provides that the maximum annual
salaries therein provided may be adjusted in any year by an
inflation factor not to exceed five (5~) percent; and
WHEREAS, the first reading on this ordinance was held on June
11, 1996; the second reading and public hearing was held on June
25, 1996.
NOW, THEREFORE, it is hereby ORDAINED by the Board of
Supervisors of Roanoke County, Virginia, that the annual salaries
of members of the Board of Supervisors of Roanoke County, Virginia,
are hereby increased by an inflation factor of 4~ pursuant to the
provisions of Section 3.07 of the Roanoke County Charter and
v~
Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The
new annual salaries shall be $11,117.60 for members of the Board.
In addition, the chairman of the Board will receive an additional
annual sum of $1,800 and the vice-chairman of the Board will
receive an additional sum of $1,200. The salaries paid to each
member of the Board during Fiscal Year 1995-96 are hereby ratified
and confirmed.
This ordinance shall take effect on July 1, 1996.
agenda\ general\ salaries.ord
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V
ROANOKE COUNTY
COUNTY ATTORNEY'S OFFICE
772-2007
MEMORANDUM
TO: Board of Supervisors
FROM: Paul M. Mahoney
SUBJECT: Salary Increase -Board of Supervisors
DATE: 19 June 1996
For your information, attached you will find a copy of a legal notice, board report, and
ordinance increasing the salaries of the members of the Board of Supervisors. The first
reading is scheduled for June 11 and the second reading and public hearing is scheduled
for June 25.
/spb
s
v-v
PUBLIC NOTICE
Please be advised that the Board of Supervisors of Roanoke
County, Virginia, at its meeting on June 25, 1996, at the Roanoke
County Administration Center, 5204 Bernard Drive, Roanoke,
Virginia, at the evening session beginning at 7:00 p.m. will hold
a public hearing on the following:
ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE
BOARD OF SUPERVISORS OF ROANORE COUNTY PURSUANT TO
SECTION 3.07 OF THE ROANORE COUNTY CHARTER AND SECTION
14.1-46.01:1 OF THE CODE OF VIRGINIA
All members of the public interested in the matter set forth
above may appear and be heard at the time and place aforesaid.
A copy of the full text of this ordinance is on file in the
office of the Clerk to the Board of Supervisors whose office is
located at 5204 Bernard Drive, Roanoke, Virginia.
Paul M. Mahoney
County Attorney
Roanoke County, Virginia
Publish on the following dates:
June il, 1996
June 18, 1996
Send invoice to:
Board of Supervisors
P. O. Box 29800
Roanoke, VA 24018-0798
ATTENTION: MS. MARY ALLEN
5
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__._
c AGENDA ITEM NO. _
_.
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APPE CE REQUEST
-
_
_
- PUBLIC EIEARING ORDINANCE CITIZENS COMMENTS
._
_
-
SUBJECT: „f~ l~ ~ ~~ ~~~~~';~~~ ~i~ci~1~~~'`~~ Sr'~~-' a 6s,
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c I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS
FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED
BELOW:
__
_ ^ Each speaker will be given between three to five minutes to comment
whether speaking as an individual or representative. The Chairman will
= decide the time limit based on the number of citizens speakin on an issue,
and will enforce the rule unless instructed by the majority o~the Board to ;
do otherwise.
c
^ Speaker will be limited to a presentation of their point of view only.
Questions of clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized
__ speaker and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments
with the clerk.
^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP
SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP
ALLOWING THE INDIVIDUAL TO REPRESENT THEM.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK
._
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6/25/96
Gentlemen, I noticed in the Roanoke Times that you had the
guilts about that 5% increase you were going to give
yourselves, so you decided to cut it to four. I'd like to suggest
that you reduce your guilt even more by dropping that increase
altogether and not give Elmer his pension increase either.
Your track record over the past ten years has been abominable,
three of you have been on the Board that long or longer. You
have not been good stewards of the Taxpayers money.
Here are a series of charts and a table that depict the situation,
They are in sequence behind the copy of the talk you just
received. While the Roanoke County population has stayed
1,
~ . Paget
steady, with only a 9.9% increase from 73.7 thousand in '86 to
81 thousand in '95, you have managed to permit:
1. A 140% increase from from $2.5 to $6.0 million in the
County Administration expenses.
Who's minding the store?
2. Education expenditures only went from $ 51.8 million in
'86 to $79.4 million in '95, an increase of 53 %. I'm surprised
that the School Board didn't pick-up on this one.
3. The Roanoke County debt service, meanwhile, climbed
from $2.4 million in '86 to $8.8 million in 95, that's a 242%
increase.
And, the Total County Expenditure went from $75.9 million in
'86 to $130.4 million in'95 an obscene increase of 71.7 %. If
you would like to examine them, you have all the expenditures
Page3
on the enclosed table from the Roanoke County Comprehensive
Annual Financial Report, Y/E 5/30/95.
Gentlemen, your priorities are all wrong. You have no focus for
the County and there is absolutly no planning.
You're running a multimillion dollar operation like it was a
corner grocery store and it shows in your firedrill approach to
administration.
The Cave Spring High School disaster is proof enough. Elmer
was told a year and a half ago not to put that up to a referendum,
that he'd be wasting the taxpayers money. He did it anyway,
and wasted the taxpayers money.
I have yet to hear the words "cost reduction" in your
vocabulary, and it's quite obvious that this "Fund Based Budget
~_
~ . Page4
and Accounting system the county uses, leaves plenty of room
for creative things to happen.
On Tuesday, May 28, an associate and I sat for three hours with
County Budget Manager, Brett Robinson, trying to get an
explanation of all the Money Transfers that are in the '96/'97
published budget. Diane Hyatt joined us after one hour and
Elmer after two. After three hours we came away with no
explanation, but we both got offers from Elmer to be employed
by Roanoke County.
Three people for three hours, one for two hours and one for one
hour, a total of l2 expensive man hours wasted. Only God
knows how many man hours are wasted each month with this
sort of thing. I can't afford to have the county spend my money
this way.
~.
r
Pages
We have a government out of control and the taxpayers have
sent you a message, "Get your act together."
Within five years, we're going to need over $10 million to
upgrade our education process, within ten years, $20 to $40
million additional. Many school systems in the the country are
way ahead of us and gaining new ground fast. If you want
Roanoke County to stand out on the national scene, the answer
is going to be outstanding education. You'd better start figuring
right now. Increased taxes are not an answer.
Thank you.
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AGENDA ITEM NO. °~
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A,PPE CE REQUEST
.-
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PUBLIC HEARING ORDINANCE CITIZENS COMMENTS
-~ - -
SUBJECT: ~,~-r ,` ~ ~ ~. ~ > ~ J, ~ ~, ~~,, ~I ~, ,~-~
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I would like the Chairman of the Board of Supervisors to recognize me during the
c meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS
FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED
BELOW:
^ Each speaker will be given between three to five minutes to comment
whether speaking as an individual or representative. The Chairman will c
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^ All comments must be directed to the Board. Debate between a recognized
speaker and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments
with the clerk.
c
^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP
c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP
ALLOWING THE INDIVIDUAL TO REPRESENT THEM.
c . PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK
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dreams without a price tag can never become a reality. The "Vision Report"
should most certainly I~ have taken priority over an "Annual Report", a
tool which we urgently need to make a financially sustainable County.
There are many worthy projects, but we cannot fund them all so we must
choose carefully, reduce the number and fund those in the most cost-
effective manner.
Many of these statements/requests have been made year after year, but have
been ignored. A number of our citizens have already moved to neighboring
areas, and more will leave because they can no longer afford to live in
Rke. County. PT,E_ASE LISTEN THIS YEAR, AND TAKE ACTION TO BECOME A SMp~T.FR.
MORE FRUGP~ GOVERNM.NT!
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~. ~ - ~ 5
' Sales Not Subject to Redemption by Owners!
Roanoke County Tax Sale of Real Property!
,Z~ Lots and Tracts ~~u~~£~~ ~=~j=><,~~~. ~~,~~ ;°~~t_~r~~~~:
sell at ~.~~, F'Ird-f, f3L..1, ~10~.~, t~irtV~~ ~,'~
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Tuesday, June 25th -10:00 A.M.
Registration Starts at 9:00 A.M.
First Floor Courtroom, Roanoke County Court House
305 East Main Street, Salem, Virginia
These properties are in all sections of Roanoke County, including the Hunting Hills area, Cave Spring, Glenvar, and near
Roanoke Regional Airport. Some are prime for development; others will be great properties with some work. All are likely to
be bargains.
They are being sold by G. Steven Agee, Special Commissioner, by order of the Circuit Court of Roanoke County. For more
particular information about each property to be sold, call the selling agents at Bland land Company, or visit our Web Site at
the Internet address listed below. The Roanoke County Assessor's Office also has information about the properties.
Terms of Sale: Cash, certified checks, or a personal check accompanied by an irrevocable bank letter of credit referencing
the specific account on which you propose to write a check. 10% bidder's deposit from each buyer at the sale; the balance
due upon a decree of the Court confirming the sales.
NOTE: Owners' rights of redemption [to pay the taxes and save the property from sale, see Code of Virginia §58.1-3974] shall
expire at 5:00 p.m., June 24, 1996, unless full payment of all taxes, costs and fees are made by cash or certified funds to G.
Steven Agee, Spedal Commissioner, by that time at 1919 Electric Road, Roanoke, Virginia 24018.
Property is to be conveyed by Special Warranty of Title free and clear of all liens except 1996 real estate taxes, which will be
pro-rated. All sales are subject to the confirmation of the Circuit Court of Roanoke County.
Auctioneer's Note: This is the first such sale held in this locality in many years, and it is not to be confused with escheatments,
which are a very different proposition. The court proceedings which have been held on these make them much more re-
saleable investments, and they are worth checking out.
Bland Land Company
Harrisonburg, Va.
800-296-LAND
540-433-2100
http://www. agmart.com/blc
Va.. Auct. Firm License 1172
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The Parcels
These will sell, in the order in which they are listed below, to the high bidders at the auction, subject to the confirmation of the Roanoke County
Circuit Court. The two properties in Item 3 shall be bid off at so much each, with the buyer taking both.
Remember that you are getting special warranty of title, free and clear of all liens. Every effort has been made to assure the accuracy of
the descriptive information below, but you should investigate these for yourself. 1996 real property taxes will be pro-rated.
For more information, check the tax maps, the chancery case tiles in the Clerk's Office, the Grantee's Index, and other records.
Auctioneer's Note: The debtors on these properties cannot buy them back and redeem them after the sale. Most of these are very high-
quality properties, and your diligence will be rewarded.
Record Owners Description & Address Tax Map # Chance Case #
1. Richard R Hamlett and
R. Calvin Bell, Trustees 3.67 Ac. at Rt. 419 (Electric Rd.) at McVitty Rd. 76.16-4-4.2 95-0003$2
2. Robert C. Bell 3.07Ac. near Carvin's Creek at Walton Lane, Tracts A&B Hickory Hill,
less Tract B, now Shown as New Tract A. 67.17-1-20 95-000339
3. Fancess Childress
Cabel Childress 5.00 Ac., off Rt. 220 just south of end of 1-581. Ogden.
2.00 Ac adjoining Frances Childress lands. Pine Grove. 77.20-1-$2
77.20-1-$3 9$-00034$
900034$
4. Billy Fisher 0.41 Ac. fronting Rt. 679, Buck Mountain Road, just off Rt. 220
just south of the Blue Ridge Parkway ramps. 88.03-2-40 95-0003$0
$. Smedley Enterprises, Inc. Lot 3 Block 2 Section 2 of Poage's Mill Estates. 8$.01-1-54 95-000369
6. Mildred and Willie Lal'rade 1 Ac. fronting Rt. 615, 8595 Starlight Lane, near Back Creek Road. 107.00-$-71 9$-0003$8
7. Leo Lloyd 2.06 acres between Starlight Lane (RL 615) ~ N.BtW. RR 97.03-1-$ 95-000360
8. Ernest C. and Belle Preston 1 Ac. on Rt. 775 (Ivyland Rd.) off Rutrough Rd. by Blue Ridge Parkway 80.00-2-17 9$-000367
9. Heirs of Lizzie Toney Hill 3.56 Ac. near ]tem 7, being lot $ of James Rayford Estate subdivision,
near Preston land. 80.00-2-1$ 9$-0003$4
10. Adaline Kasey 1.38 Ac. on Rt. 761, near Preston land. ~ 80.00-2-28 9$-0003$7
11. Myrtle M. Gray and Hylton Howell, Jr. 0.72 acre at Rt. 11 and 460, $ mi. west of Salem, a part of
the old Jce Silcocks farm 64.01-3-2 95-000355
12. Robert Edgar Owen 0.5 acre fronting Rt. 777, Fort Lewis Church Road, Glenvar 54.0211-62 95-000366
13. Aaron G. and Artie B. Thornton, and
heirs 6.75 acres fronting Rt. 311 just north of its intersection with I-81 36.03-1-38 95-000371
14. Blanche Mitchell and
William M. Newman, Jr. House [site] and lot at intersection of Dent Road and Carefree Lane,
between Airport &Williamson Roads 27.17-4-20 95-000362
15. The Unknown Heirs of David Bruce Land just of(Rt. 11 on the Botetourt county line. Lots 2SY3 of
the David Bruce tracts. 28.05-1-4
o2~'.OS-1-~_ 95-000342
16. F dt B Developers, Inc. 1.08 acres, Tract 1-C on the Murray Map, fronting Rt. 856, Summer
View Drive, and Rt. 601, Shadwell Drive, near Rt. 11 at the Botetourt
County line. 28.05-1-17 95-000349
17. Cassie, Inc. Approx. 2.5 acres between Highland Rd. and N. ~ W. R R,
Lot 6 of MorganSubdivsion 60.1$-1-34 9$-000344
18. Daisy J,. Thomas L, and Steams
Wright., Jr., or their heirs 1.45 acres fronting Rt. 626, Thirlane, near I-581 & Rt. 117, at Kingstown 37.06-1-27 95-0003T3
19. Henry Lee Crawford 0.36-acre near Old Catawba Road at Mason's Creek. 1$.01-1-18 ___ _ 95-000347
20. Robert W. Butterworth 8 acres on Rt. 622 in Mason's Creek. 33.00.1-20 95-000343
21. United Companies Mortgage of
Virginia, Inc. 1 acre, 3 rods in Catawba, above Rt. 698, Keffer Road 7.00.1-32 95-000372
22. Northview Corp. 0.4 ac. across Poft Lane from Stonehenge Condo. 87.10.3-2.9 ~ 95-00036$
23. Northview Corp. Land beside Stonehenge Condo. 87.10-3-2.10 95-00036$
24. Patricia L Bratton, et als., the Lot on west side of 9th St., between Hill Ave., and Dale Ave, in Vinton 60.10-3-11 95-000364
devisees of Noah E. Mullins
25. Heirs of Stephen Motley Lot 24 at comer of Booker Ave and 11th St., near Walnut Ave & 60.142-24 95-000363
N & W RR in Vinton ,
i
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1838
COUNTY ADMINISTRATOR
ELMER C. HODGE
(540) 772-200'1
Mr. Richard E Evans
p• p. BoxVA 24018
Roanoke,
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
FAX (540) 772-2193
June 28, 1996
BOARD OF SUPERVISORS
BO HBOLL NOS MAGI O ERIAL DISTR CT
HARRY G. NICKENS, VICE-CHAIRMAN
VINTON MAGIS LEE B.IEDDY
WINDSOR 1-IIU-+` I"IAGISTERIAL DISTRICT
FENTON F. "SPIKE" HARRISON, JR.
CATAWHA MAGISTERIAL DISTRICT
H. ODELL "FUZZY" MINNIX
CAVE SPRING MAGISTERIAL DISTRICT
(540) 772-2005
Dear Mr. Evans: ress their
ervisors wish to an alternate
The members of the Boardou~f previous service as eals.
sincere appreciation for y of Adjustments and App
Code Board and willing
member of the Building too scarce.
s so responsive to the nee~imef a eeindeed allty
Citizen
to give of themselves and their at their meeting held on
leased to inform you that,
I am p the Board of Supervisors voteC aeaBoardso
Tuesday, June 25, 1996, will
ou as a regular member °f ear termaln Your term
to appoint Y eals for a four y
Adjustments and App2000.
expire on April 13, or
erson elected,~re=elected, f
State law provides tha beafurnished
appointed to any public body
Your copy is enclosed.
Information Act.
° y of the Conflict of Interest Act.
a copy of the Freedom °
We are also sending You
a c p
fires that you take an oath
State law requ Circuit Court.
Clerk of the Roano ~o yourtparticipation on
administered r~r~o McGraw, at 387-6205, to
telephone Steven A• McGraw has asked
oath administered, and Mr.
of office before the
This oath m Please
this Board.
arrange to have this
that you bring
letter with you.
ervisors and the citizens of
On behalf of the Sup reciation
County, please accept our sinceroe t aen~s and app
willingness to accept this app
Roanoke
for your
Sincerely,
'" ~ ~ ~ an
Bob L• Jo nson, Chairm
Roanoke County Board of Supervisors
BIJ/bjh
Enclosures Building Commissioner
cc: Joel Baker, Clerk, Circuit Court
Steven A. McGraw,
® Recyded Paper
was a member of the one of the original teams formed by the
Coach Johnny SYouth Soccer Club.
Roanoke Valley
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06; 17;'96 12:03 FAY 5407765116
RVI'S
ROAIVOKE VALLEY YOU7'hr SOCCER CLUB,
P. O. Box 21848
Roanoke, VA 24018
PxorrE: c54o) 772-3871
FAX: (540)
5116
I FACSIMILE COVER SHEEfi ~~
Date: ~ ~ 1 ~~ 9 G
Attention: Df,-y~,~, ~ d~,~~~, .~,~~~,
Company: `~ocLx.,ok~. C .cam
FAX No: 77oz- - ar q~
Message: ~.k.~ 7P~a,,c~c, '~ a ~ ~ ~ v~~` ,~~~- ~ k C~ . ,. lr !,c Mi, ~ ~ ~
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No. Pages (including cover page: J
I~ 0 O 1
If you have any questions regarding this transmission, Tease
call... (540 772-3871.
LEGAL NOTICE
ROANOKE COUNTY BOARD OF SUPERVISORS
The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on
Tuesday, June 25, 1996, in the Board Meeting Room of the Roanoke County
Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Appalachian
Electric Power for a Special Use Permit to expand an existing electric substation, located
at 8920 Willett Lane, Windsor Hills Magisterial District.
A copy of this application is available for inspection in the Department of Planning
and Zoning, 5204 Bernard Drive, Roanoke, VA.
Dated: June 6, 1996 ~.,,P.~f...e,~
Mary H. Allen, Clerk
Please publish in the Roanoke Times
Tuesday, June 11, 1996
Tuesday, June 18, 1996
Direct the bill for publication to:
American Electric Power
Attn: R. A. Bays
PO Box 2021
Roanoke, VA 24022-2121
(540) 985-2472
SEND AFFIDAVIT OF PUBLICATION TO:
ROANOKE COUNTY PLANNING DEPARTMENT
P.O. BOX 29800, ROANOKE, VA 24018
/1i~ ,(~ .
PUBLIC NOTICE
Please be advised that the Board of Supervisors of Roanoke
County, Virginia, at its meeting on June 25, 1996, at the Roanoke
County Administration Center, 5204 Bernard Drive, Roanoke,
Virginia, at the evening session beginning at 7:00 p.m. will hold
a public hearing on the following:
ORDINANCE AUTHORIZING THE RELOCATION OF THE POLLING PLACE
FOR THE GREEN HILL VOTING PRECINCT FROM THE FORT LEWIS
FIRE STATION TO THE FORT LEWIS BAPTIST CHURCH AND
AUTHORIZING THE RELOCATION OF THE POLLING PLACE FOR THE
NORTH VINTON VOTING PRECINCT FROM THE VINTON FIRE STATION
TO THE VINTON BAPTIST CHURCH PURSUANT TO § 24.2-307 OF
THE 1950 CODE OF VIRGINIA, AS AMENDED
All members of the public interested in the matter set forth
above may appear and be heard at the time and place aforesaid.
~ ~~ ~ ~~~
Paul M. Mahoney
County Attorney
Roanoke County, Virginia
Publish on the following dates:
June 11, 1996
June 18, 1996
Send invoice to:
Board of Supervisors
P. O. Box 29800
Roanoke, VA 24018-0798
`~Gc/~~-
" ~/~J9~
~ ~ ; Q l Ciiv~
ATTENTION: MS. MARY ALLEN
PUBLIC NOTICE
Please be advised that the Board of Supervisors of Roanoke
County, Virginia, at its meeting on June 25, 1996, at the Roanoke
County Administration Center, 5204 Bernard Drive, Roanoke,
Virginia, at the evening session beginning at 7:00 p.m. will hold
a public hearing on the following:
ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO
SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION
14.1-46.01:1 OF THE CODE OF VIRGINIA
All members of the public interested in the matter set forth
above may appear and be heard at the time and place aforesaid.
A copy of the full text of this ordinance is on file in the
office of the Clerk to the Board of Supervisors whose office is
located at 5204 Bernard Drive, Roanoke, Virginia.
~~
aul M. Mahoney
County Attorney
Roanoke County, Virginia
Publish on the following dates:
June 11, 1996
June 18, 1996
Send invoice to:
Board of Supervisors
P. O. Box 29800
Roanoke, VA 24018-0798
ATTENTION: MS. MARY ALLEN
i ~~
~1 ~~~Ik o~~~
~~.
5
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DEPARTMENT OF FlNANCE -`~'1
_~ .. I-is~ ~ i ~~
~ ~ ~ ~ ~ ~ '~~, l ~~
... ,.
~ l ' _. _. _
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t
June 6, 1996 __ _ _ _ _ __ __ .
Ms. Patti Connolly
Roanoke Times & World News
Legal Advertisement Department
201-209 Campbell Avenue, SW
Roanoke, VA 24011
Dear Patti:
DIANE D. HYATT, CPA
DIRECTOR
PAUL. E. GRICE, CPA
ASSISTANT DIRECTOR
Please publish the enclosed legal advertisement on Tuesday, June 11,1996 and on Tuesday,
June 18, 1996. Bill the cost of publication to the Roanoke County Board of Supervisors at the
following address:
Roanoke County Board of Supervisors
ATTN: Mary Allen
P. O. Box 29800
Roanoke, Virginia 24018-0798
I would like to review a draft of the advertisement before the June 11, 1996 publication. My fax
number is 772-2186. If you have any questions, please call me at 772-2021. Thanks.
Sincerely,
W. Brent Robertson
Budget Manager
Enclosure
c: Paul Mahoney, County Attorney
Anne Marie Crreen, Community Relations
Elmer Hodge, County Administrator
P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 (540) 772-2023 FAX: (540) 772-2186
® Recycled Paper
;~
PUBLIC NOTICE
Please be advised that the Board of Supervisors of Roanoke County, Vuginia, at its meeting on
June 25, 1996, at the Roanoke County Administration Center, 5204 Bernard Drive, S.V., Roanoke,
Virginia, at '7:00 p.m. or as soon thereafter as the matter may be heard, will hold a public hearing and
second reading on the following matter, to-wit:
ORDINANCE TO AMEND AND REENACT SECTIONS 10-1 THROUGH 10-6,
SECTIONS 10-8 THROUGH 10-11, AND SECTIONS 10-15, 10-16, 10-18, AND 10-19,
ARTICLE I; SECTIONS 10-30 THROUGH 10-36, ARTICLE II; AND SECTIONS 10-
53 AND 10-56, ARTICLE III; AND TO REPEAL SECTION 10-51, ARTICLE III; OF
CHAPTER 10 LICENSES OF THE ROANOKE COUNTY CODE IN ORDER TO
COMPLY WITH THE AMENDED STATE CODE ENABLING LEGISLATION, TO
IlVIPOSE A LICENSE FEE, AND TO PROVIDE FOR TAX LMTATIONS AND RATE
INCREASES RELATING TO THE ROANOKE COUNTY BUSINESS,
PROFESSIONAL, AND OCCUPATIONAL LICENSE TAX
These proposed changes are in compliance with changes in state code (as amended by House
Bill 293) adopted by the 1996 session of the Virginia General Assembly and approved by Governor
George Allen.
All members of the public interested in this matter may appear and be heard at the time and place
aforesaid. A copy of the proposed changes in the above mentioned ordinance is available in t~e Clerk
to the Board of Supervisor's office for revi~v ding posted business hours.
gyn.
Paul M. Mahoney
County Attorney
r
FAX TO: "'--
Bob Johnson
Harry Nickens
RE: Recognition of State Championships
I contacted Ruth Wade at the schools. Sh . id that the NSHS olf team won the
state championship, but that the Glen ~ ~ ennis team also won the state
championship and the Wm. Byrd baseball team plays next week for the state
championship. ~ ~ S ~ ~7~y,~..ra.. S ~r~
U ,fir
She will gather the info on all three for me, but said she couldn't get it all for the
6/11 meeting in time for us to do resolutions and certificates of recognition.. I will
add this to the 6/25 meeting, if that is O.K.
Mary Allen
6/5/96
cc: Brenda ~ - a S
RKE BORRD SUPERVISORS TEL~703-772-2193
Transmit Confirmation Report
No .
Receiver
Transmitter
Uate
Time
Mode
Pages
Result
009
JOHNSON
RKE BOARD SUPERVISORS
Jun 05'96 15 08
UO'36
Norm
01
OK
Jc.n 05' 9Q 15 ~ 08
RKE BOARD SUPERVISORS TEL:703-7?2-2193
Transmit Confirmation Report
No .
Receiver
Transmitter
Date
Time
Mode
Pages
Result.
008
NICKENS
RKE BORRD SUPERVISORS
Jun 05'96 14:55
00'30
Norm
01
OK
Jun 05'96 14:55
Elmer:
I don't know if you have read my note to Harry re recognizing state championships.
He wants the NSHS Golf team recognized - BLJ does too. I called Ruth Wade and
she said the Glenvar Tennis Team also won state championship and the Wm. Byrd
Baseball team may win the state championship next week.
There is not enough time to gather info., get players names, write reso's and
certificiates for the 6/11 meeting. I'd like to do this at the 6/25 meeting at 7 p.m. Is
that O.K. with you.?
Mary A.
6/5/96
,l .
June 5, 1996
8:13 a.m.
Note to Mary Allen
From Harry Nickens via Dictaphone
In the past we have on occasion recognized Roanoke County high school
athletic teams who have won state championships. Northside High School's
golf team won the state championship. I wonder if you would check with Bob
to see if that team ought to be recognized and hopefully, there are some
others. I am not sure which ones but check with Roanoke County schools
and they will probably have that information.
If Bob thinks it is a good idea, we probably ought to recognize state
champions. I think we have recognized state champions at the Board level.
Brenda
6/5/96 - 9:50 A.M.
FAX TO: HARRY NICKENS
FROM: MARY ALLEN
RE: RECOGNITION OF STATE CHAMPIONSHIPS
Yes, we have recognized state championship teams in the past. Several
years ago we established a policy for athletic recognitions and state
championships were one of the categories that we wanted to recognize.
By copy of this to Bob Johnson, I'll check to see if he wants to do
something to recognize the Northside High School Golf Team. If he does,
I'll contact the schools to see if there are other state championships.
My suggestion is that perhaps sometime at the last meeting in Map or June
of each year, we take the time (at ? p.m.) To recognize all County state
championship teams. This could be coordinated with the Schools to make
sure we don't miss any. What do you think of this?
CC: BOB JOHNSON
ELMER HODGE