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9/10/1996 - Regular
o`~ ea No~~ ..~ z ~ J Z a 7838 Cn.~~x~#g ~~ ~a~~t~a~e ~a~~~ Working? document - su,~~ect to revision ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA SEPTEMBER 10, 1996 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you, provide at least 48- hours notice so that ro er arran ements ma be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. .~ ALL P F S ,NT AT ~ • 02 P M (F1Vi ARR_iVF'D AT ~ 1 Sl 2. Invocation: The Reverend Phillip Whitaker Brambleton Baptist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS 1. Update on storm damage from 'rains on September 4 and 6. (John Chambliss, Assistant County Administrator) ® Recycled Paper PRESE NTED BY TO HN CILA MB I , AND CHIEF BLTRC H BLT A SKED STAFF TO OF R A S. I T N TO LOC TIT 4 THAT H_AT) MO F VE F, D MA TF FR OM TR R C NF AN F('H A D D TWO DITIONAI XEC TT ION I MS POTENTIAL LITIGATION, STREET O TN , AND O ATION OF PROSPECTIVE B S ,SS OR IND TRY HCN ADDED EXECLTTTVE ES. ION I M ON DI POSITION O . L,nT FM INTRODUCED CLTB OTT PAf K 221 C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Presentation of Golden Star Award from Convention and Visitors Bureau to County Administrator Elmer Hodge. PRESENTED BY BETH POFF RINE FOX FROM T CONVENTION VISI OR B TRFA TO H FO EN O TRA TIN TOURISM IN THE ROA_NOXE V I LEY - . _ ,,, - - D. BRIEFINGS 1. Presentation of a Grant from the Allstate Foundation to the Office of Fire Prevention to purchase an Animated Fire Truck Replica Robot. (Richard Burch, Fire and Rescue Chiefj X6.020 GRANT PRE E D BY L Y POWELL FROM A TA FOUNDATION TO CHIEF B TR HAND DON IL E PIE 2. Report from Virginia Amateur Sports, Inc. on the 1996 Commonwealth Games of Virginia. (Peter Lampman, President) PRESENTED BY PETER AMP N WHO AL O PRE N D P .AQ TF TO COUNTY FOR THEIR ONTRTB TION E. NEW BUSINESS 2 1. Request for amendments to the Length of Service Awards Program bylaws concerning the Board of Trustees term limits. (Amy Shelor, Volunteer Coordinator) 2. Request for approval of $4,500,000 of Industrial revenue bonds for Richfield Retirement Community to construct an Alzheimers Center. (Tim Gubala, Economic Development Director) 1~~ F. OLD BUSINESS G. REQUESTS FOR WORK SESSIONS ~ ~ • + - 1. Request for Work Session on October 8, •1996 to review plans for Hanging Rock Battlefield Trail (Phase n• (Tim Gubala, Economic Development Director) H. REQUESTS FOR PUBLIC HEARINGS I. FIRST READING OF ORDINANCES 1. Ordinance amending the Roanoke County Code by adding Article II, Regulations of Opening Burning, Section 9-5, Title, Section 9-6, Purpose, Section 9-7, Definitions, Section 9-8, Prohibitions on opening burning, Section 9-9, Exemptions, Section 9-10, Permissible open burning, Section 9-11, Permit, 3 and Section 9-12, Penalties for violations; and repealing Section 9-3, Burning of woods, brush, leaves, etc., and Section 9-4, Burning of waste material near residence, garage, etc. of Article I In General, of Chapter 9, Fire Prevention and Protection. (Don Gillespie, Fire Marshal) J. SECOND READING OF ORDINANCES K. APPOINTMENTS 1. Grievance Panel 2. Metropolitan Transportation District Study Committee _ .~ -,. .. BL.T NOMTNA'iT. M CALDWFT T $ TTT F R STFVF ~MiTCCFT SxjFjj'jTi_~m SUPERVISOR A Ry NT 3. Fifth Planning. District Commission Legislative Committee BL.T NOMINATED FRFD ANDERSON MHA TO ONTA T FA TO SFF, IF I LING TO SFR'vF L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY, 4 ~~ 1. .Approval of Minutes -July 23, 1996 2. Confirmation of committee appointment to the Grievance Panel. A-091096-3. a 3. Resolutions of Appreciation upon ~ the retirements of Ha_ 11as Parrish and Harold Palmer, General Services Department's R-091096-3.b - - R-091096-3.c M. REPORTS AND INQUIRIES OF BOARD MEMBERS ~pervisor ~ ddy• (1) thanked Supervisor Harri on for m mn with newspaper article on planning 'ccnPC Acked A to forward cop~c to Planning ommic. ion (2) AckPrl abo rt Trigg Demutuali~atinn Diane Hya t rPp~~ t at the tccne naccPCl by the ctn~`khnlrlnrS he has recPivPrl nntificatinn frn„~ VMT and VAC' that to aliti c ca change electinn from tock to cash in_ th future ( ) en memo o one tropic vil ge end asked fora rPDOrt Oll ounty~p.~i ~,. Hasse on info to raig~iatmaker to r cpond• f4) A ked PMM ahnnt ~~j~ nua r cp that he met with Mary Hicks t r y~Pw recommendation by dgp~rtment h arlc Sho ld hav a deccription hack to the r in cevera w c ~, ckp about the prop cp policy for funding travel expenses for youth sports an oth r groups ECH recpondecl that propoc p icy will be revs .wed by P&R Advicory Commicci n and th n will b brought h_ ack t~ r - ~ gg c p con acting federal legiclatnrc r garding flow control ions. ea np n pain' memo in Board Reading File regarding swimm~n¢ poo ordinan P and please that th rP had b P n omplaint i u ure recp n c c is a he hP inclnrlP 'n ggnda under R po c to Beth Poff for her work with Mill Mo ntain Zoo ~uuer visor Harr icnn• (1) Ad vis h wa p l ea with the work on the regional fir ing_ range (Z~ AttPnrl P.t a m Ptin g o f the Br»chy Mountain ~vic p o rtso n fn r hi pres ent a tion on wa pr ling end Melt a e o e o n o r other ci vic I agu es Gary R_ obgrtson ~p Prl the Board on th e lear_ roo ks .w er lin ._ , Supervisor Tohn on• (11 Thankp staff for th work on he ni pd Wav on. nno mrP tha th joint retreat with School Board is tentatively e uled for Octnher 6 As ed MHA to finalize d tails and report bacl~ to Roard ~ rom on Board retr~~* and reenmm nrleri a work session wit staff Askprl H o ccherl»1p on 111/R/9( (~) Receiv d 1 tter from vor owprc a vic~ng that City staff did no r eS2~.~n,~parti ipat~nn m low ra ~o vs em B an BLT both r n m nd looking at p ~~ip inn l a c an R eive m mo from T r, H g nn on a o is cp ermit ra~~± Issue wa tabl on 9/?4/9 and h a v o remove rom a 1 A ked PMM n inform TH hat nn d, e~s~~n 1 made until further dis nssinn on 501 organizations loc~tmg~ Co--unty. N. CITIZENS' COMA'IENTS AND COI~~YIUNICATIONS NONE O. REPORTS ~ MOTION TO F(''FTVF a1vD FI TW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Report on Status of Comprehensive Plan P. WORK SESSIONS 1. Revisions to the Public/Private Partnership Policy. (Tim Gubala, Economic Development Director) CONTINUED TO 9/24/96 BOARD MEMBER TO FORWA ~ O NT ON PO I Y R F MEMO RE PO ,TCV TO (''H pRTnR _ _ TO WORK ~ ,~SION 2. Joint Work Session with American Electric Power on the proposed Cloverdale-Wyoming 765 KV Transmission Line Project. (Terry McMahan, American Electric Power) .4.45.4.45 P•M. PRESENTED BY AP O OFFI IAL Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) acquisition of property by the City of Roanoke for public purposes; (5) to discuss location of a prospective business or industry and ('n to discuss specific legal matter, namely proposed street closing; and (3) disposition of public property, well lot. .. _. AT 4:45 HCN MOTION TO O INTO E C'TITTVF SESSION FO ,T OWTNf WORK SE TONS. ~Q R. CERTIFICATION OF EXECUTIVE SESSION R-091096-4 BL.T MOTION TO FTT TRN TO OP N SF S, ION AT 6 SR P~ lyI NT) ADOPT TIFI ATTn1V RFc S. ADJOLtIt1VMENT AT 7:00 P M BLT D T ARFD FTIN ADTO TRNFD TO FRIDAY_ TMBER 1 AT 4•~0 FOR "C'g N -.F OF O A RFMONY 7 OF ROANp,~.~ ti ~ p Z ~, ~ az 1838 C~~ixx~#g .~f ~.~~t~~~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA SEPTEMBER 10, 1996 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48- hours notice so that proper arrangements maybe made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Phillip Whitaker Brambleton Baptist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1 ® Recycled Paper D. BRIEFINGS 1. Presentation of a Grant from the Allstate Foundation to the Office of Fire Prevention to purchase an Animated Fire Truck Replica Robot. (Richard Burch, Fire and Rescue Chiefj 2. Report from Virginia Amateur Sports, Inc. on the 1996 Commonwealth Games of Virginia. (Peter Lampman, President) E. NEW BUSINESS 1. Request for amendments to the Length of Service Awards Program bylaws concerning the Board of Trustees term limits. (Amy Shelor, Volunteer Coordinator) 2. Request for approval of $4,500,000 of Industrial revenue bonds for Richfield Retirement Community to construct an Alzheimers Center. (Tim Gubala, Economic Development Director) F. OLD BUSINESS G. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on October 8, 1996 to review plans for Hanging Rock Battlefield Trail (Phase n. (Tim Gubala, Economic Development Director) H. REQUESTS FOR PUBLIC HEARINGS I. FIRST READING OF ORDINANCES 1. Ordinance amending the Roanoke County Code by adding Article II, Regulations of Opening Burning, Section 9-5, Title, Section 9-6, Purpose, Section 9-7, Definitions, Section 9-8, Prohibitions on opening burning, Section 9-9, Exemptions, Section 9-10, Permissible open burning, Section 9-11, Permit, and Section 9-12, Penalties for violations; and repealing Section 9-3, Burning of woods, brush, leaves, etc., and Section 9-4, 2 Burning of waste material near residence, garage, etc. of Article I In General, of Chapter 9, Fire Prevention and Protection. (Don Gillespie, Fire Marshal) J. SECOND READING OF ORDINANCES K. APPOINTMENTS 1. Grievance Panel 2. Metropolitan Transportation District Study Committee 3. Fifth Planning District Commission Legislative Committee L. CONSENT AGENDA ALL MATTERS LISTED UNDER TIIE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -July 23, 1996 2. Confirmation of committee appointment to the Grievance Panel. 3. Resolutions of Appreciation upon the retirements of Dallas Parrish and Harold Palmer, General Services Department M. REPORTS AND INQUIRIES OF BOARD MEMBERS N. CITIZENS' COMIVIENTS AND COMMUNICATIONS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3 3. Board Contingency Fund 4. Report on Status of Comprehensive Plan P. WORK SESSIONS 1. Revisions to the Public/Private Partnership Policy. (Tim Gubala, Economic Development Director) 2. Joint Work Session with American Electric Power on the proposed Cloverdale-Wyoming 765 KV Transmission Line Project. (Terry McMahan, American Electric Power) Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) acquisition of property by the City of Roanoke for public purposes. R. CERTIFICATION OF EXECUTIVE SESSION S. ADJOURNMENT 4 ACTION NO, ITEM NUMBER Q -- / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ~+!~,~,~~NG SATE; September 20, 1996 ~CEj~jj')A ITEM: Update on Storm Damage September 4 and 6 ~,OLTNTY Ap~N STRATQR' S COMMENTS Roanoke County suffered the ill effects of two storms last week, the first on Wednesday September 4 and the second being Hurricane Fran on Friday, September 6. Overall, we were fortunate in that the County did not experience widespread flooding, major destruction of property or the loss of life. We did, however, receive damage from these storms. On Wednesday, the major effect of the storm was from the rainfall of approximately 5 inches in the Sugar Loaf Mountain Area and one - two inches elsewhere in the Valley. This heavy concentration of rainfall caused drainage problems, mud slides, and a surcharging of some sewer lines in the Cave Spring / Windsor Hills area . By noon, most of the streams had returned to their banks and the majority of the problem areas had been dealt with. Emergency services resources from throughout the County were brought into the Cave Spring area to help answer the calls for assistance due to the rising water. One family had to be evacuated from their home because of a leaking oxygen canister which presented an unsafe condition within the home. The Drainage and Utility crews continued their efforts to work with the residents of this area to recover from the effects of the storm. HURRICANE FRAM With the approach of Hurricane Fran, the Emergency Services Coordinators from the four Valley governments met on Thursday morning to review their strategies to cope with the possible effects of the storm. A joint press conference was held to notify the public on Thursday afternoon and one community shelter at the Salem Civic Center was opened to care for persons who might be evacuated. A meeting of County Department Heads, School personnel and VDOT officials was held on Thursday afternoon to discuss 1 t ... preparations that had already been accomplished and to note resources available. Another meeting with the Chiefs of the volunteer fire and rescue organizations of the County updated them on the forecasts and existing conditions. Our staff prepared for the storm by elevating or removing items from the Public Service Center on Kessler Mill Road which could be damaged by flooding; stationing fully equipped maintenance personnel at major County buildings; and locating and staffing refuse collection equipment, heavy equipment such as backhoes and dump trucks in strategic locations throughout the County to assist in clearing storm related damage. When the storm struck Friday morning, the most severe damage seemed to come from the high winds which uprooted trees and blew limbs across utility lines and roadways causing the closing of several streets and roads and power outages in various parts of the County. With the limited rainfall and the general state of preparedness of the community, water damage was limited to flooding in low lying areas and water in basements, generally from the loss of power which kept sump pumps from working. After the rain stopped, damage assessment teams from our Engineering Department and Department of Real Estate Assessments reviewed the various areas of the County. Property damage was minimal, generally related to damage from falling trees and limbs and minor amounts from water. While any loss is painful to the property owner, the County overall was generally spared from major storm damage as experienced in the Carolinas and other parts of Virginia. Based on the projected storm track and concern for closed roads and the safety of our children, the County School system remained closed on Friday. When the rain stopped, our Department of General Services was able to pick up trash Friday completing a week already shortened by the Labor Day holiday on Monday. They anticipate heavier than usual brush and bulk collections as a result of homeowners cleaning up the storm damage. Residents are reminded to call in to schedule the pick up so that our crews will be better able to judge the volume and respond appropriately. Damage to County facilities was generally light. We had some leaking roofs and walls which are being addressed by the Department of General Services. Several parks had trees downed, severe erosion, and general debris throughout the park land, which will be cleaned up as quickly as possible. Because of the wet ground, our mowing operations have been delayed until more favorable conditions exist to return to the regular mowing schedules. 2 The Drainage crews of the Engineering Department are continuing to work in the areas which experienced flooding and drainage problems. The Utility Department had two water main breaks, but was able to restore service quickly. None of the Valley governments experienced enough damage to declare an emergency for this event. I would like to thank each of the Departments for their pre- planning for such an event and their general preparedness to meet the needs of our residents and our Roanoke Valley neighbors. The attitude and cooperation was contagious and helped make dealing with this storm an easier task. Respectfully submitted, Approved by, ohn M. Chambli Jr. Elmer C. Hodge Assistant Administrator County Administrator ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( } Harrison Referred ( ) Johnson To ( ) Minnix Nickens 3 ACTION No. ITEM NUMBER Tj- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER HEFTING ~2A'I'E= September 10, 1996 AGENDA ITEM: Presentation of a Grant from The Allstate Foundation to the Department of Fire and Rescue, Office of Fire Prevention for the Purchase of an Animated Fire Truck Replica Robot. BOUNTY ADMINISTRATOR'S COMMENT; This generous gift from the Allstate Foundation will be a wonderful, educational tool which can be used in our schools and other public awareness programs on the importance of fire prevention, protection and safety, We should appropriately thank the Allstate Foundation for their contribution to the Department and their civic mindedness. A representative from the Allstate Foundation will be present to present a grant to the Department of Fire and Rescue, Office of Fire Prevention in the amount of $6,020 to purchase an animated fire truck replica robot. The truck will be used within our school system and other public awareness programs sponsored by the Roanoke County Department of Fire and Rescue to educate people on fire prevention, protection and safety. It is hoped that the truck can be purchased to be used during Fire Prevention Week, October 6 - 12. In addition to the funds to purchase the truck, the Allstate Corporation will co sponsor Fire Safety Day '9{ with our Department of Fire and Rescue on Saturday, October 5 from 11:00 a.rn. to 2:00 p.m. This event will be held on the grounds of Allstate and is open to the public. Receipt of grant for $6,020. 1. Accept the grant for the purchase of the animated fire truck training tool. 2. Decline the offer of the grant. ~-1 Staff recommends the acceptance of the grant from the Allstate Foundation and thanking them for their civic contribution. Respectfully submitted, Approved by, Richard E. Burch, Jr. Elmer C. Hod Chief of Fire and Rescue County Administrator ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Harrison Referred ( } Johnson To ( ) Minnix Nickens FIRE/RESCUE A Fax:703-561-8108 Sep 5 '96 14:17 FIRE AND RESCUE DEPARTMENT ~- I RICHARD £. BURCH, JR. CHIEF SEPTEMBER 9, 199b FOR IMMEDIATE RELEASE FOR MORE INFORMATION CONTACT: FIRE MARSHALL DON GILLISPIE 540--561-8100 4D4f1T17i; Ti.-`~' ~~ TRUCK 30IP1B FIRB PRSVBNT~ON $TAPF ROANOKE COUNTY, VIRGINIA - - >:'z~eddie the Fire Truck will be the newest addition to the Roanoke County Fire and Rescue Department Office of Fire Prevention , "Freddie" is an animated fire truck replica robot. Freddie the Fire Truck will be used in preschools, elementary schools, DARE activities, and other public awareness programs sponsored by the Roanoke County Fire and Rescue Department Office of Fire Prevention. Freddie's purpose is to educate Roanoke County residents on fire prevention, protection, and safety. The Office of Ffre Prevention hopes to implement the Freddie the Fire Truck education program in October 1996. The Allstate Foundation Grant provided the X6,020 needed to purchase Freddie. The Allstate Corporation distributes grant funds to non-profit organizations to assist in public education programs that involve automobile and highway safety, homes and neighborhoods, as well as pez~sonal safety and security. The Allstate Corporation will present the Roanoke County Fire and Rescue Department Office of Fire Prevention with a check for the grant amount at the Roanoke County Board of Supervisors meeting tp be held at 3:00 pm on Tuesday, September 10, 1996. The meeting will be held in the Board of Supervisors Meeting Room at the Roanoke County Admfnistratfon Center. - MORE- 3568 PETERS CREEK ROAD NW • ROANOKE, VA 24019 • (540) 56t •6070 FAX TELEPHONE (540) 561-8109 iieoyrJeo vapx ax~703-561-8108 Sep 5 '96 1418 P. 03!03 FREDDIE THE FIRE TRUCK PAGE 2 In addition to providing the funds to purchase Freddie, the Allstate Corporation will also co-sponsor Fire Safety Day '96 with the Roanoke County Fire and Rescue Department Office of Fire Prevention on Saturday, pctober 5, 1995,frorn 11:OQ AM - 2:00 PM. This event is will be held on the grounds of Allstate and is open to all Roanoke County citizens . This event will kickoff Fire Prevention Week, October 6 - 1z, 1996. ### F ACTION NO. ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 10, 1996 AGENDA ITEM: Report from Virginia Amateur Sports, Inc. on the 1996 Commonwealth Games of Virginia COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Peter Lampman, President of Virginia Amateur Sports, Inc. has requested time on the agenda to report on the economic impact of the 1996 Commonwealth Games of Virginia. He would also like to present a plaque to the Board of Supervisors at that time. ~ E/.~~- lmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Harrison Referred ( ) Johnson To ( ) Minnix Nickens k _ _ ~ _ ~~ VIRGINIA AMATEUR SPORTS, INC. PRESENTING SPONSORS Mobil Virginia's 13 ABC PREMIER SPONSORS NationsBank WYYD Radio PLATINUM SPONSORS WROV Radio The Roanoke Times Stop In Food Stores CITGO All Sport Body Quencher GOLD MEDAL SPONSORS Kroger Holiday Inn, Tanglewood GTE Mobilnet Domino's Pizza SILVER MEDAL SPONSORS Carillon Gentry,Locke, Rakes, & Moore Roanoker Magazine First Team Auto Malt BRONZE MEDAL SPONSORS Voice-Tel MW Windows General Electric CMT Sporting Goods Roanoke Electric Steel Roanoke Gas Company Mountain Springs Water Roanoke Fruit & Produce SPONSOR OF f~,ugust 26, 1996 Board of Supervisors Roanoke County PQ Box 29800 Roanoke, Virginia 24018 Dear Board of Supervisors, _~ 305 First Street, S.W., Suite 412 Roanoke, Virginia 24011 (540) 343-0987 FAX (540) 343-7407 I would like to give a report to the Board of Supervisors on the economic impact the 1996 Commonwealth Carnes of Virginia had on the Roanoke Valley at your Septeml7er t0, 1996 afternoon (3:OOpm) meeting. I will also gave a plar~ue that i would like to present to tl~e County Administrator and Board of Supervisors at this time. Please accept my thank you in ar_ivance far your assistance in this rnaiter. Sincerely, Peter Lampman President ~~runoHwea(~~t ~/`~ PROMOTING SPORTS IN THE OLYMPIC IDEAL ~' Senctloned by the National Congress of State Games end recognized by the UnRed States Olympic Committee ~R G ~ ~^, Recycled Paper ACTION NO. A-091096-1 ITEM NUMBER ~' AT A REGULAR NESTING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKS COUNTY ADMINISTRATION CENTER M$~'TING D~~ September 10, 1996 ~SND,~ ITEM: Request to Approve Amendments to the Length of Service Awards Program bylaws for the Volunteer Fire, Rescue and Auxiliary Police Personnel concerning Board of Trustees Term Limits. ~Oi,~j'Y ADMINISTRATOR" S (".QNH~IF3NTS The Board asked for term limits for the Board of Trustee members for the Length of Service Awards Program. The proposed amendments to their bylaws accomplishes this concern and allows for continuity by staggering the term expirations. Recommend Approval. BACRt~RS?3I1~-. to 1988, a Length of Service Awards Program (LOSAP) for the Volunteer Fire, Rescue and Auxiliary Police personnel was approved of by the Board of Supervisors. This program provides retirement benefits to volunteers meeting the criteria based on yearly requirements of service. Aboard of trustees, consisting of seven volunteers and County personnel along with liaison representatives, was established for the program to oversee its administration. The bylaws created during the formation of the Board of Trustees did not address the term limits for board members. SPRY QF INFORMATION- When created in 1989, the bylaws of the LOSAP Board of Trustees state only that a member of the LOSAP board must serve a minimum term of two years. No maximum term limit was established It has been requested that term limits be set and this proposed revision to the bylaws would go into effect beginning January 1, 1997. 'The revisions would allow for the LOSAP Board of Trustee members to serve a four-year term with no more than two consecutive terms. Due to the nature of their position, the Risk Manager, Chairman of the Volunteer Fire Chiefs Board, and Chairman of the Volunteer Rescue Chiefs Board are to be exempt from the above stated term limits and their term indefinite through the duration of their position. A rotating election format will be established to appoint the remaining four members initially for terms of from one to four r r years. This will allow for balanced overlapping of the terms for future years. Subsequent appointments will be made for a term of four years, except for appointments to fill vacancies which will be for the unexpired term. If, after expiration of a term, a position on the board is unable to be filled by a new member, the said existing board member will continue to serve until the new member is appointed and ratified by the Board of Supervisors. All nominees for the Board of Trustees must be ratified by the Board of Supervisors. The LOSAP Board of Trustees members will be responsible for electing the Chairperson and Vice Chairperson of the board. FI ~rnr. T.MPA~ : None . ,GAFF RSCONH~Ni~ TION ~~ Staff recommends making the necessary amendments to the bylaws of the LOSAP Board of Trustees. R pectfu ubmitted, Approved by, y Sh o Elmer C. Hod e Volunte oox'dinator County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ACTIQN Motiori by: Lee B. Eddy to approve amendments Eddy Harrison Johnson Minnix Nickens VOTE No Yes Abs _ x x x w_____ x x cc: File Amy Shelor, Volunteer Coordinator 'r • AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 10, 1996 RESOLUTION 091096-2 REQUESTING APPROVAL OF $4,500,000 OF INDUSTRIAL REVENUE BONDS FOR RICHFIELD RETIREMENT COMMUNITY TO CONSTRUCT AN ALZHEIMER5 CENTER BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: WHEREAS, the Industrial Development Authority of Roanoke County, Virginia, (the "Authority") has considered the application of Richfield Retirement community (the "Borrower") requesting the issuance of one or more of the Authority's revenue bonds or notes in an amount not to exceed $4,500,000 (the "Bonds") to assist in the financing of acquiring, constructing and equipping a 100-bed assisted living facility (the "Project") on Daugherty Road, behind the Borrower's facility known as The Oaks located on the Borrower's campus at 3615 West Main Street in Roanoke County, Virginia (The "County"), which will be owned and operated by the Borrower, and has held a public hearing on July 25,1996; and WHEREAS, it has been requested that the Board of Supervisors of the County (the "Board") approve the financing of the Project and the issuance of the Bonds, and such approval is required for compliance with Section 147 (f) of the Internal Revenue Code of 1986,as amended (the "Code"); NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA: 1. The Board approves the financing of the Project and the 1 issuance of he bonds by the Authority for the benefit of the Borrower, as required by said Section 147(f), to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bonds, as required by said Section 147(f), does not constitute an endorsement of the Bonds or the creditworthiness of the Borrower or otherwise indicate that the project possesses any economic viability. The Bonds shall provide that neither the Commonwealth of Virginia (the "Commonwealth") nor any political subdivision thereof, including the County and the Authority, shall be obligated to pay the principal of or interest on the bonds or other costs incident thereto except from the revenues and receipts pledged therefor, and that neither the faith or credit nor the taxing power of the Commonwealth or any political subdivision thereof, including the County and the Authority, shall be pledged thereto. 3. This Resolution shall take effect immediately upon its adoption. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. llen, Clerk Roanoke County Board of Supervisors cc: File Timothy W. Gubala, Secretary-Treasurer, IDA 2 r ACTION NO. ITEM NUMBER ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 10, 1996 AGENDA ITEM: Request for approval of $4,500,000 of industrial revenue bonds for Richfield Retirement Community to construct an Alzheimers Center COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Industrial Development Authority (IDA) was formed in 1970 under the provisions of the Code of Virginia to promote industrial development within Roanoke County. One power of the IDA is to assist new or expanding manufacturing facilities by the issuance of tax exempt Industrial Development bonds (IDB's) to finance up to 100 percent of the cost of new buildings and new capital equipment. The IDA can also issue bonds to non-profit tax exempt corporations, Section 501(c) 3 under the provisions of the Internal Revenue Code of 1986, for the construction and equipment of facilities. The IDA functions as a "vehicle" through which bonds are authorized and issued by a private financial institution. Neither the IDA nor the County are liable for the repayment of bonds or "co-sign" the bonds when issued. Since 1970, bonds totaling $65 million have been issued by the IDA. The IDA Board of Directors are appointed by the Board of Supervisors for four year terms. ~~ SUMMARY OF INFORMATION: Staff has been assisting Richfield Retirement Community with an exchange of real estate, a rezoning petition and site planning that would allow the construction of an Alzheimers Center to be located at Richfield in the Glenvar area of Roanoke County. Richfield has requested that the Industrial Development Authority of Roanoke County issue up to $4,500,000 of industrial revenue bonds to construct and equip a 45,000 square foot 100-bed Alzheimers Center. The Authority held a public hearing and approved their application at their July 25, 1996 meeting. The Authority requests that the Board of Supervisors concur in their recommendation and approve the issuance of $4,500,000 of industrial revenue bonds. FISCAL IMPACT: Richfield is tax exempt. There will be indirect economic impact from local purchases, new employment and related wages as shown in the attached fiscal impact statement. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution as requested by the Industrial Development Authority for industrial revenue bond financing for Richfield Retirement Community. Respectfully submitted, Approved by, ~~~~ ~ ~Q Timothy Gubala, Secretary-Treasurer Elmer C. Hodge Industrial Development Authority County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: _ Eddy Harrison Johnson Minnix Nickens VOTE No Yes Abs Attachment ~"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 10, 1996 RESOLUTION REQUESTING APPROVAL OF $4,500,000 OF INDUSTRIAL REVENUE BONDS FOR RICHFIELD RETIREMENT COMMUNITY TO CONSTRUCT AN ALZHEIMERS CENTER BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia.: WHEREAS, the Industrial Development Authority of Roanoke County, Virginia, (the "Authority") has considered the application of Richfield Retirement community (the "Borrower") requesting the issuance of one or more of the Authority's revenue bonds or notes in an amount not to exceed $4,500,000 (the "Bonds") to assist in the financing of acquiring, constructing and equipping a 100-bed assisted living facility (the "Project") on Daugherty Road, behind the Borrower's facility known as The Oaks located on the Borrower's campus at 3615 West Main Street in Roanoke County, Virginia (The "County"), which will be owned and operated by the Borrower, and has held a public hearing on July 25,1996; and WHEREAS, it has been requested that the Board of Supervisors of the County (the "Board") approve the financing of the Project and the issuance of the Bonds, and such approval is required for compliance with Section 147 (f) of the Internal Revenue Code of 1986,as amended (the "Code"); ~~w NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA: 1. The Board approves the financing of the Project and the issuance of the bonds by the Authority for the benefit of the Borrower, as required by said Section 147(f), to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bonds, as required by said Section 147(f), does not constitute an endorsement of the Bonds or the creditworthiness of the Borrower or otherwise indicate that the project possesses any economic viability. The Bonds shall provide that neither the Commonwealth of Virginia (the "Commonwealth") nor any political subdivision thereof, including the County and the Authority, shall be obligated to pay the principal of or interest on the bonds or other costs incident thereto except from the revenues and receipts pledged therefor, and that neither the faith or credit nor the taxing power of the Commonwealth or any political subdivision thereof, including the County and the Authority, shall be pledged thereto. 3. This Resolution shall take effect immediately upon its adoption. ... RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY. VIRGINIA W"HEREAS, there have been described to the Industrial Development Authority of Roanoke County, Virginia (the "Authority") the plans of Richfield Retirement Community (the "Borrower") to acquire, construct and equip a facility (the "Project") in Roanoke County, Virginia (the "County"); and WHEREAS, the Borrower has described the benefits to the County and has requested the Authority to agree to issue its revenue bonds or notes, under the Virginia Industrial Development and Revenue Bond Act (the "Act"), in such amounts as may be necessary to finance the cost of the Project; BE IT RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA: 1. It is hereby found and determined that the location of the Project in the County will promote the health and welfare of the residents of the County and the Commonwealth of Virginia, will be in the public interest and will be consistent with the purposes of the Act. 2. To induce the Borrower to locate the Project in the County, the Authority hereby agrees, subject to reg5:rirecl approvals and the cotr~pliance of the proposed issue with applicable law, to assist the Borrower in every reasonable way to finance the nroject an a.; in particular, to undertake the issuar•ce of orse or raore of its revenue bonds or notes (the "Bonds") therefor in amounts now estimated not to exceAd $4,500,000 upon terms and conditions to be mutually agreed upon between the Authority and the Borrower. The proceeds from the sale of the Bonds shall be loaned by the Authority to the Borrower pursuant to an agreement or agreements which will provide for loan repayments to the Authority sufficient to pay the principal of and premium, if any, and interest on the Bonds and to pay all other expenses in connection with the Project. The Bonds shall be issued in form and pursuant to terms to be set by the Autr~ority. 3. It having been represented to the Authority that it is necessary to proceed immediately with the Project, the Authority hereby agrees that the Borrower may proceed with plans for the Project, enter into contracts for acquisition, construction and equipping and take such other steps as it may deem appropriate in connection therewith, provided that nothing herein shall be deemed to authorize the Borrower to obligate the Authority without its consent in each instance to the payment of any monies or the performance of any acts in connection with the Project. M#344086 1 4 The Authority agrees that the Borrower may be reimbursed from the proceeds of the Bonds for all costs so incurred by it to the extent consistent with federal tax laws. 4. To the extent consistent with federal tax laws, all costs and expenses in connection with the financing of the Project, including the fees and expenses of bond counsel and Authority counsel, shall be paid from the proceeds of the Bonds. If for any reason the Bonds are not issued, it is understood that all such expenses shall be paid by the Borrower and that the Authority shall have no responsibility therefor. 5. The Authority intends that the adoption of this resolution be considered as "official action" toward the issuance of the Bonds within the meaning of the regulations issued by the Internal Revenue Service pursuant to Section 103 of the Internal Revenue Code of 1954, as amended. 6. The Authority shall perform such other acts and adopt such further resolutions as may be required to implement its undertakings as hereinabove set forth, and if requested by the Borrower, it will make application to the Internal Revenue Service for such tax rulings as may be necessary in the opinion of bond counsel. To that end, the Chairman or Vice Chairman of the Authority is hereby authorized to execute an appropriate power of attorney naming counsel selected by the Borrower for such purposes. 7. The Authority hereby recommends that the Board of Supervisors of the County (the "Board") approve the financing of the Project and the issuance of the Bonds. 8. The officers of the Authority are hereby authorized and directed to deliver to the Board (a) a reasonably detailed summary of the comments expressed at the public hearing held with respect to the issuance of the Bonds, (b) a fiscal impact statement concerning the Project in the form specified in Section 15.1-1378.2 of the Code of Virginia, and (c) a copy of this resolution, which constitutes the recommendation of the Authority that the Board approve the financing of the Project and the issuance of the Bonds. 9. This resolution shall take effect immediately upon its adoption. M#344086 2 ~'-:~L REPORT OF PUBLIC HEARING A public hearing was conducted by the Industrial Development Authority of Roanoke County, Virginia (the Authority) at 9:00 a.m. on July 25, 1996, on the application of Richfield Retirement Community (the "Borrower") requesting the Authority to issue up to $4,500,000 of its revenue bonds or notes (the "Bonds") to assist the Borrower in the acquisition, construction and equipping of an assisted living facility (the "Project"). Notice of such hearing was published on July 11, 1996, and July 18, 1996, in The Roanoke Times. The Project will be located on Daugherty Road, behind the Borrower's facility known as the Oaks, which is on the Borrower's campus located at 3615 West Main Street in Roanoke County, Virginia. The public hearing was held in the Board Meeting Room, Roanoke County Administration Building, 5204 Bernard Drive, S.W., Roanoke, Virginia. At the meeting those persons interested in the issuance of the Bonds or the location and nature of the Project were given the opportunity to present their views. The public comments, if any, received at the meeting are summarized in Exhibit A attached hereto. After such hearing, the Authority voted to recommend the approval of the Bonds to the Board of Supervisors of Roanoke County, Virginia (the "Board"). Accordingly, the Authority hereby recommends to the Board that it approve the issuance of the Bonds, as required by Section 147 (f) of the Internal Revenue Code of 1986. Dated July 25, 1996. INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE CO VIR IA /~ By Chairman M#344097 Exhibit A to Report of Public Hearing ~~ The following public comments were received: None M#344097 ~,,,,, FISCAL IMPACT STATEMENT Date: July 25, 1996 Applicant: Richfield Retirement Community Facility: An assisted living facility on Daugherty Road, behind the Borrower's facility known as The Oaks, which is on the Applicant's campus located at 3615 West Main Street in Roanoke County, Virginia. 1. Maximum amount of financing sought 54,500,000 2. Estimated taxable value of the facility's real property to be constructed in the municipality 5 -- 3. Estimated real property tax per year using present tax rates 5 -- 4. Estimated personal property tax per year using present tax rates S -- 5. Estimated merchants' capital tax per year using present tax rates 5 -- 6. Estimated dollar value per year of goods and services that will be purchased locally 51,070,000 7. Estimated number of regular employees on year round basis 100-125 8. Average annual salary per employee 5 16,500 Signature: Auth ity Chairman Industrial Development Authority of Roanoke County, Virginia If one or more of the above questions do not apply to the facility, indicate by writing "N/A" on the appropriate line. M#344093 Item No. V '' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: September 10, 1996 AGENDA ITEM: Request for Work session on October 8, 1996, to review plans for the Hanging Rock Battlefield Trail (Phase I) COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY• Hill Studios has been working on the proposed trail plans for the Hanging Rock Battlefield Trail. An open design meeting will be held for the public on Thursday October 3, 1996. Following that meeting, the Hanging Rock Battlefield and Railway Preservation Foundation would like to present the plans to the Board of Supervisors and Salem City Council for their review and comment. Staff Recommendation: Staff recommends that the Board of Supervisors schedule a work session for October 8, 1996, to review the plans for the Hanging Rock Battlefield Trail. Respectfully submitted: Approved: ~ ~ ~ ~- Timothy W. Gubala, Director Elmer C. Hodge Department of Economic Development County Administrator Project Coordinator ---------------------------------------------------------------- ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: VOTE No Yes Abs Eddy Johnson Harrison Minnix Nickens ACTION NO. ITEM NUMBER • AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUN'T'Y, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ME Ti DATE: September 10, 1996 g.Qk~~l?A I~'$M: First Reading of an Ordinance to amend the County Code as it relates to Open Burning CQ~'Y gp~I~I,~TRATOR'. $ COMM~~j' BXECUTIVE~jY_,: In the past, the County was divided into two zones which governed the ability of a property owner to have open burning. In the urbanized area surrounding the Cities of Salem and Roanoke, persons could burn if they secured a permit from the Department of Environmental Quality (DEQ). Outside of the Urban Corridor, open burning was automatically permitted, as long as the rules of tine Virginia Division of Forestry were followed. In reality, a person on one side of a street may have been required to obtain a permit from DEQ to burn and the neighbor across the street may have been able to burn without restriction. Effective April 1, 1.996, the State Air Pollution Board issued new regulations concerning the standards for open burning. The Air Pollution Control Board will no longer regulate open burning, however, local government has an option to adopt a model ordinance or develop their own similar or more stringent ordinance. Today, because DEQ is no longer issuing burn permits, it is illegal to burn in the urbanized area of Roanoke County (see attached map). In the rural area of the map, open burning is allowed as long as the rules of the Virginia Division of Forestry are observed. If a local government wishes to adept the language of the model ordinance without changing any wording, that government's ordinance shall be deemed to be approved by the Air Pollution Control Board on the date of local adoption, A copy must be filed with the Department of Environmental Quality upon its adoption by the local governmenC. If the local governmentwishes to change any wording of the model ordinance, in order to construct a local ordinance, that government shall request the approval of the Air Pollution Control Board prior to the adoption of the ordinance by the local jurisdiction. The attached ordinance contains the verbatim language of the model ordinance provided by the State. If it is approved by the Board of Supervisors, it would become +~~!` ~ effective upon adoption. Some of the wording appears awkward; however, the permit document and instruction sheets will provide clarification to persons seeking a permit for open burning. The attached ordinance is prepared in conformity with the model ordinance prescribed by the State and could be enacted to govern the burning season for the fall of 1996. The proposed ordinance covers the open burning of leaves and tree, yard and garden trimmings; household refuse; debris waste from property maintenance; and the burning at landfill areas. The new ordinance essentially provides the same restrictions and allowances ~hroughout_the ounty which should reduce the disparity of one neighbor being able to burn and the neighbor across the street who was in the urban zone not being able to burn. Yn effect, the new ordinance eliminates the rural,/urban designations that are in place today. Prior to burning, the person responsible for said open burning shall obtain a permit from the Roanoke County Fire Marshall. Such a permit may be granted only after confirmation by the Roanoke County Fire Marshall (or designee) that the burning can and will comply with the provisions of this ordinance. The citizen must ensure that the burning will not endanger the public health and welfare and comply with any applicable provisions of the State Air Pollution Control Boards Regulations for the Control and Abatement of Air Pollution. The permit may be issued for each occasion of burning or for a specific period of time deemed appropriate by the Roanoke County Fire Marshall. The application for the permit may be obtained from the Department of Fire and Rescue or by calling 561-8100. The existing fire prevention code of the County (Section 9-19 of the County Code) imposes a $25,00 fee for permits. This fee has only been used far bonfires in the past. Staff Suggests that the permits required under this open burning ordinance also carry the $25 fee. Revenues generated from this fee could be used to offset the clerical cost of managing these permits within the Department of Fire and Rescue. The permit previously issued by the State did not have a fee attached. Section 9-11.c describes the permit processing fee of $1.00.00. This fee is for commercial-type burning operations which require more extensive site inspection and have a higher probability of re- inspections and investigation of smoke complaints by our Fire Prevention Office. Upon receipt of the permit, the Fire Marshall (or designee) will inspect the site for compliance with the conditions of this ordinance and issue the permit to burn. Prior to burning, the responsible party must contact the office of the Fire Marshall as outlined on the permit form. ~r Tf the County does not adapt an open burning ordinance, there would be a reduction in ability to burn by the properties ~.n the urban area. Since the County has been designated as having rural and urban areas, the rural areas could burn as they desire in accordance with regulations applied by the Virginia Division of Forestry. gpen burning in the urban areas would be prohibited, with no provisions for exception. To apply the proposed ordinance to the entire county may eliminate some problems. There may be other perceived problems such as the requirement of people in the rural areas to obtain a permit or the imposition of the permit fee. The proper management of the program will, play a significant role in the number and types of issues that arise. The fair and equal treatment across the County as well as the need for the citizen to deal with only one entity should minimize anticipated problems. The perma.t fees could be used to offset the administrative and clerica3 costs incurred by the Department of Fire and Rescue in the administration of this open burning program. I. Approve the first reading of the attached open burning ordinance to be effective for the 1996 burning season. 2. Do not adopt an open burning ordinance. This will allow the rural areas to burn except for the regulations applied by the Virginia Division of Forestry, but would prohibit open burning in the urban areas. Staff recommends approval of the first reading of the attached open burning ordinance. Respectfully submitted, Approved by, Richard E. Burch, Jr. ~ Elmer C. Hodge ~ Chief of Fire and Rescue County Administrator ACTSON VOTE Approved ( } Motion by: No Yes Abs Denied { ) Eddy ~. Received { ) Harrison Referred ( ) Johnson ,____ To ( ) Minnix Nickens ,~ ROANOKE COtjN'PY ~ ~ -' SALEM ROANOKE VINTON Z `t ~, ~ BEDFORD CO N Y /--_ 1 ,.. O ~ , -~ 2 ,{ J O _~. V o .t~., e o~ O~ h ~ ~ ~ 0 ~/ A O f /i A ?~ n ~ O ~\ • 1 ! 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Regulation of Open Burning., SECTION 9-5, Title., SECTION 9-6, Purpose., SECTION 9-7, Definitions., SECTION 9-8, Prohibitions on Qpen burning., SECTION 9-9, Exemptions., SECTION 9- 10, permissible omen burning , SECTION 9-11, Permits and SECTION 9-12, Penalties for violation., AND REPEALING SECTION 9-3 Burning of woods, brush leaves, etc. AND SECTION 9-4, Burning. of waste material near residence, garage, etc OF ARTICLE I. In General, OF CHAPTER 9, FTRE PREVENTION AND PROTECTION. WHEREAS, regulations of the State Air Pollution Control Board permit transfer of responsibility of regulation of open burning operations from the Board to a locality upon the adoption by the governing body of a locality of regulations governing such open burning operations; and WHEREAS, adoption of an ordinance regulating open burning operations within the County of Roanoke would improve public safety, increase convenience for county residents and businesses seeking to conduct such operations, and meets the State's requirements for certain types of open burning operations; and, WHEREAS, the first reading of this ordinance was held on September 10, 1996; and the second reading and public hearing was held on September 24, 1996. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Chapter 9 FTRF PREVENTION AND PROTECTTON, be amended by the enactment of a new Article II. Regulation of Open Burning, as follows: ~~ ARTICLE II. REGULATION OF OPEN BURNING Sec. 9-5. Title. This Article shall be known as the Roanoke County Ordinance for the Regulation of Open Burning. Sec. 9-6. Purpose. The purpose of this article is to protect public health, safety, and welfare by regulating open burning within the County of Roanoke to achieve and maintain, to the greatest extent practicable, a level of air quality that will provide comfort and convenience while promoting economic and social development. This Article is intended to supplement the applicable regulations promulgated by the State Air Pollution Control Board and other applicable regulations and laws. Sec. 9-7. Definitions. For the purpose of this Article and subsequent amendments or any orders issued by the County of Roanoke, the words or phrases shall have the meaning given them in this section. A. "Automobile graveyard" means any lot or place which is exposed to the weather and upon which more than five motor vehicles of any kind, incapable of being operated, and which it would not be economically practical to make operative, are placed, located or found. B. "Clean burning waste" means waste which does not produce dense smoke when burned and is not prohibited to be burned under this ordinance. C. "Construction waste" means solid waste which is produced 2 .~i. "~ or generated during construction of structures. Construction waste consists of lumber, wire, sheetrock, broken brick, shingles, glass, pipes, concrete, and metal and plastics if the metal or plastics are a part of the materials of construction or empty containers for such materials. Paints, coatings, solvents, asbestos, any liquid, compressed gases or semi-liquids, and garbage are not construction wastes and the disposal of such materials must be in accordance with the regulations of the Virginia Waste Management Board. D. "Debris waste" means stumps, wood, brush, and leaves from land clearing operations. E. "Demolition waste" means that solid waste which is produced by the destruction of structures and their foundations and includes the same materials as construction waste. F. "Garbage" means rotting animal and vegetable matter accumulated by a household in the course of ordinary day-to-day living. G. "Hazardous waste" means refuse or combination of refuse which, because of its quantity, concentration or physical, chemical or infectious characteristics may: 1. cause or significantly contribute to an increase in mortality or an increase in serious irreversible or incapacitating illness; or 2. pose a substantial present or potential hazard to human health or the environment when improperly treated, stored, transported, disposed, or otherwise managed. H. "Household refuse" means waste material and trash 3 normally accumulated by a household in the course of ordinary day- to-day living. I. "Industrial waste" means all waste generated on the premises of manufacturing and industrial operations such as, but not limited to, those carried on in factories, processing plants, refineries, slaughter houses, and steel mills. J. "Junkyard" means an establishment or place of business which is maintained, operated, or used for storing, keeping, buying, or selling junk, or for the maintenance or operation of an automobile graveyard, and the term shall include garbage dumps and sanitary fills. K. "Landfill" means a sanitary landfill, an industrial waste landfill, or a construction/demolition/debris landfill. See Solid Waste Management Regulations (VR 672-20-10) for further definitions of these terms. L. "Local landfill" means any landfill located within the jurisdiction of a local government. M. "Open burning" means the burning of any matter in such a manner that the products resulting from combustion are emitted directly into the atmosphere without passing through a stack, duct or chimney. N. "Open pit incinerator" means a device used to burn waste for the primary purpose of reducing the volume by removing combustible matter. Such devices function by directing a curtain of air at an angle across the top of a trench or similarly enclosed space, thus reducing the amount of combustion by-products emitted 4 ~r into the atmosphere. The term also includes trench burners, air curtain destructors and over draft incinerators. O. "Refuse" means trash, rubbish, garbage and other forms of solid or liquid waste, including, but not limited to, wastes resulting from residential, agricultural, commercial, industrial, institutional, trade, construction, land clearing, forest management and emergency operations. P. "Salvage operation" means any operation consisting of a business, trade or industry participating in salvaging or reclaiming any product or material, such as, but not limited to, reprocessing of used motor oils, metals, chemicals, shipping containers or drums, and specifically including automobile graveyards and junkyards. Q. "Sanitary landfill" means an engineered land burial facility for the disposal of household waste which is so located, designed, constructed, and operated to contain and isolate the waste so that it does not pose a substantial present or potential hazard to human health or the environment. A sanitary landfill also may receive other types of solid wastes, such as commercial solid waste, nonhazardous sludge, hazardous waste from conditionally exempt small quantity generators, and nonhazardous industrial solid waste. See Solid Waste Management Regulations (VR 672-20-10) for further definitions of these terms. R. "Smoke" means small gas-borne particulate matter consisting mostly, but not exclusively, of carbon, ash and other material in concentrations sufficient to form a visible plume. 5 I S. "Special incineration device" means a pit incinerator, conical or teepee burner, or any other device specifically designed to provide good combustion performance. Sec. 9-8. Prohibitions on open burning. A. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of refuse except as provided in this ordinance. B. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of rubber tires, asphaltic materials, crankcase oil, impregnated wood or other rubber or petroleum based materials except when conducting bona fide fire fighting instruction at fire fighting training schools having permanent facilities. C. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of hazardous waste or containers for such materials. D. No owner or other person shall cause or permit open burning or the use of a special incineration device for the purpose of a salvage operation or for the disposal of commercial/industrial waste. E. Open burning or the use of special incineration devices permitted under the provisions of this ordinance does not exempt or excuse any owner or other person from the consequences, liability, damages or injuries which may result from such conduct; nor does it excuse or exempt any owner or other person from complying with other applicable laws, ordinances, regulations and orders of the 6 ~1• "' F governmental entities having jurisdiction, even though the open burning is conducted in compliance with this ordinance. In this regard special attention should be directed to § 10.1-1142 of the Forest Fire Law of Virginia, the regulations of the Virginia Waste Management Board, and the State Air Pollution Control Board's Regulations for the Control and Abatement of Air Pollution. F. Upon declaration of an alert, warning or emergency stage of an air pollution episode as described in Part VII of the Regulations for the Control and Abatement of Air Pollution or when deemed advisable by the State Air Pollution Control Board to prevent a hazard to, or an unreasonable burden upon, public health or welfare, no owner or other person shall cause or permit open burning or use of a special incineration device; and any in process burning or use of special incineration devices shall be immediately terminated in the designated air quality control region. Sec. 9-9. Exemptions. The following activities are exempted to the extent covered by the State Air Pollution Control Board's Regulations for the Control and Abatement of Air Pollution: A. open burning for training and instruction of government and public fire fighters under the supervision of the designated official and industrial in-house fire fighting personnel; B. open burning for camp fires or other fires that are used solely for recreational purposes, for ceremonial occasions, for outdoor noncommercial preparation of food, and for warming of 7 ~~ outdoor workers; C. open burning for the destruction of any combustible liquid or gaseous material by burning in a flare or flare stack; D. open burning for forest management and agriculture practices approved by the State Air Pollution Control Board; and E. open burning for the destruction of classified military documents. Sec. 9-10. Permissible open burning. A. Open burning is permitted for the disposal of leaves and tree, yard and garden trimmings located on the premises of private property, provided that the conditions are met: 1. The burning takes place on the premises of the private property; and 2. The location of the burning is not less than 300 feet from any occupied building unless the occupants have given prior permission, other than a building located on the property on which the burning is conducted; and 3. No regularly scheduled public or private collection service for such trimmings is available at the adjacent street or public road. B. Open burning is permitted for the disposal of household refuse by homeowners or tenants, provided that the following conditions are met: 1. The burning takes place on the premises of the dwelling; 2. Animal carcasses or animal wastes are not burned; 3. Garbage is not burned; 8 ~~ 4. The location of the burning is not less than 300 feet from any occupied building unless the occupants have given prior permission, other than a building located on the property on which the burning is conducted; and 5. No regularly scheduled public or private collection service for such trimmings is available at the adjacent street or public road. C. Open burning is permitted for the disposal of debris waste resulting from property maintenance, from the development or modification of roads and highways, parking areas, railroad tracks, pipelines, power and communication lines, buildings or building areas, sanitary landfills, or from any other clearing operations which may be approved by the Roanoke County Fire Marshall, provided the following conditions are met: 1. All reasonable effort shall be made to minimize the amount of material burned, with the number and size of the debris piles approved by the Roanoke County Fire Marshall; 2. The material to be burned shall consist of brush, stumps and similar debris waste and shall not include demolition material; 3. The burning shall be at least 500 feet from any occupied building unless the occupants have given prior permission, other than a building located on the property on which the burning is conducted; 4. The burning shall be conducted at the greatest distance 9 ~- f practicable from highways and air fields; 5. The burning shall be attended at all times and conducted to ensure the best possible combustion with a minimum of smoke being produced; 6. The burning shall not be allowed to smolder beyond the minimum period of time necessary for the destruction of the materials; and 7. The burning shall be conducted only when the prevailing winds are away from any city, town or built-up area. D. Open burning is permitted for the disposal of debris on the site of local landfills provided that the burning does not take place on land that has been filled and covered so as to present an underground fire hazard due to the presence of methane gas provided the following conditions are met: 1. The burning shall take place on the premises of a local sanitary landfill which meets the provisions of the regulations of the Virginia Waste Management Board; 2. The burning shall be attended at all times; 3. The material to be burned shall consist only of brush, tree trimmings, yard and garden trimmings, clean burning construction waste, clean burning debris waste, or clean burning demolition waste; 4. All reasonable effort shall be made to minimize the amount of material that is burned; 5. No materials may be burned in violation of the regulations of the Virginia Waste Management Board or the 10 Z-1 State Air Pollution Control Board. The exact site of the burning on a local landfill shall be established in coordination with the regional director and the Roanoke County Fire Marshall; no other site shall be used without the approval of these officials. The Roanoke County Fire Marshall shall be notified of the days during which the burning will occur Sec. 9-11. Permits. A. When open burning of debris waste (Sec. 9-10.C.) or open burning of debris on the site of a local landfill (Sec. 9-10.D) is to occur within Roanoke County, the person responsible for the burning shall obtain a permit from the Roanoke County Fire Marshall prior to the burning. Such a permit may be granted only after confirmation by the Roanoke County Fire Marshall that the burning can and will comply with the provisions of this ordinance and any other conditions which are deemed necessary to ensure that the burning will not endanger the public health and welfare and to ensure compliance with any applicable provisions of the State Air Pollution Control Board's Regulations for the Control and Abatement of Air Pollution. The permit may be issued for each occasion of burning or for a specific period of time deemed appropriate by the Roanoke County Fire Marshall. B. Prior to the initial installation (or reinstallation, in cases of relocation) and operation of special incineration devices, the person responsible for the burning shall obtain a permit from the Roanoke County Fire Marshall, such permits to be granted only 11 ~"f 1 after confirmation by the Roanoke County Fire Marshall that the burning can and will comply with the applicable provisions in Regulations for the Control and Abatement of Air Pollution and that any conditions are met which are deemed necessary by the Roanoke County Fire Marshall to ensure that the operation of the devices will not endanger the public health and welfare. Permits granted for the use of special incineration devices shall, at a minimum, contain the following conditions: 1. All reasonable effort shall be made to minimize the amount of material that is burned. Such efforts shall include, but are not limited to, the removal of pulpwood, sawlogs and firewood. 2. The material to be burned shall consist of brush, stumps and similar debris waste and shall not include demolition material. 3. The burning shall be at least 300 feet from any occupied building unless the occupants have given prior permission, other than a building located on the property on which the burning is conducted; burning shall be conducted at the greatest distance practicable from highways and air fields. If the Roanoke County Fire Marshall determines that it is necessary to protect public health and welfare, he may direct that any of the above cited distances be increased. 4. The burning shall be attended at all times and conducted to ensure the best possible combustion with a minimum of 12 ~'m° smoke being produced. Under no circumstances should the burning be allowed to smolder beyond the minimum period of time necessary for the destruction of the materials. 5. The burning shall be conducted only when the prevailing winds are away from any city, town or built-up area. 6. The use of special incineration devices shall be allowed only for the disposal of debris waste, clean burning construction waste, and clean burning demolition waste. 7. Permits issued under this subsection shall be limited to a specific period of time deemed appropriate by the Roanoke County Fire Marshall. C. An application for a permit under Sec. 9-11 A. or Sec. 9-11 B. shall be accompanied by a processing fee of $100.00. Sec. 9-12. Penalties for violation. A. Any violation of this ordinance is punishable as a Class I misdemeanor. B. Each separate incident may be considered a new violation. 2. That Chapter 9 FTRE PREVENTION AND PROTECTION, Article I. In General, be amended by the repeal of Section 9-3, Burning of woods ~ brush leaves, etc., and Section 9-4, Burning of waste material near residence, garage, etc 3. That Article II. irginia Statewide Fire Prevention Code, be redesignated as "Article III. Virginia Statewide Fire Prevention Code," of Chapter 9 FTRF PREVENTION AND PROTECTION of the Roanoke County Code. 4. That this ordinance shall be in full force and effect 13 ~~ from and after September 25, 1996. G:\ATTORNEY\ JBO\ OPEN BURN.ORD 14 ACTION NUMBER ITEM NUMBER ' 1! !-'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE' September 10, 1996 Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS' SUMMARY OF INFORMATION: ~ GRIEVANCE PANEL The two year term of Raymond C. Denney, Alternate, will expire October 10, 1996. 2. METROPOLITAN TRANSPORTATION DISTRICT STUDY COMMITTEE At the July 9 joint meeting of the Roanoke County Board of Supervisors and Roanoke City Council, both governing bodies agreed to the establishment of a Metropolitan Transportation District Study Committee. The committee would promote the creation of a transportation district which must be approved by the General Assembly, and educate the public on the need for the district. Each governing body was requested to appoint three citizens. When the committee is formed, the membership will appoint a seventh at-large member. At this time the Board is requested to appoint three citizens to represent the County on the committee. 3. FIFTH PLANNING DISTRICT COMMISSION LEGISLATIVE COMMITTEE The Fifth Planning District Commission has requested that the Board of Supervisors appoint one of its Commission representative to serve on their Legislative Committee. This committee will work with city, county, or town legislative liaison to establish a legislative agenda. Attached is a letter from the Fifth PDC describing in greater detail the activities of the Legislative Committee. The current Roanoke County representatives on the Fifth PDC are Supervisors Lee Eddy and Spike Harrison, County Treasurer Alfred Anderson and citizen representatives Charles Steve Garrett and Pat Dean. ..- SUBMITTED BY: ~• Mary H. Allen, CMC Clerk to the Board l-~ APPROVED BY: Elmer C. H ge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy _ Received ( ) Harrison Referred ( ) Johnson _ To ( ) Minnix _ ___ Nickens _ ~ DkS7R/cT ~-~ ~`~•• ~V ' ~ ti ~ (.~~. ~ ~~ ,~ 3~~, F I FT ~-i P ~,~ (~ P~ I ~J ~ X31 STR i ~~T ~C~h~M I S S ~ ~ ~ l / , w ~ 31.3 Luck Avenue, SW ~--°, ;~ Post Office Box 256G \~~~_u ~ .~ ~,~ Roanoke, Virginia 24010 (540) 343-4417 ~ fax {540) 343-4410 _, ,; ~ ~, August 27, 1996 Mr. Bob Johnson, Chairman - Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, Virginia 24018 Dear Mr. Johnson: The Fifth Planning District Commission has authorized the establishment of a Legislative Committee. The mission of the Legislative Corrunittee will be to identify, coordinate, and publicize legislative issues of concern to the Planning District and its participating member governments. The purpose of the committee istwo-fold. First, it will support the District's localities on issues deemed important to them and the region. Second, it will provide leadership on emerging problem areas or issues of special concern identified by the PDC as priorities. The committee will provide pro-active leadership in specific areas of interest to the Commission. The Fifth PDC is asking that each local government appoint one of their Commission members to serve on the Legislative Committee. The committee will work with city, county, or town legislative °Y liaisons ~ to 'establish a legislative agenda. The committee will also work with the Virginia " ~ Association of Counties, the Virginia Municipal League, the Virginia Association of Planning District Commissions, and regional organizations in the District to obtain more information about their legislative agendas. The Fifth PDC's Legislative Committee is proposing to convene a legislative liaison meeting in November to begin looking at possible legislative areas of interest to the District and its member governments. The committee may also consider hosting a breakfast for legislators in the late fall to review legislative issues. On behalf of the Fifth PDC, we would like to request that the Roanoke County Board of Supervisors appoint one of its Commission representatives to serve on the Legislative Committee. We would like to have the appointment to the committee by Friday, September 20,1996. Additionally, we would like to request that the Board provide the PDC's Legislative Committee with the legislative agenda which the County intends to pursue during the 1997 General Assembly Session. Serving Allegheny County, Satetourt County, Clifton Forge, Covington, Craig County, Roanoke City, Roanoke County, Salem, and the Town of Vinton ~C! 3 Page -2- We feel that the Fifth PDC can offer much support for legislative initiatives which are of concern to the region and its member governments. We look forward to receiving notice of the County's appointment to the Legislative Committee and the County's legislative agenda in the near future. We appreciate the Board's support in this matter. Sincerely, J. Lee E. Osborne, Chairman Fifth Planning District Commission a~/`~ ~~~~~~~ Wendy C. Wingo, Chair Fifth PDC Legislative Committee , ~. ~/ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 10, 1996 RESOLUTION 091096-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for September 10, 1996, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3, inclusive, as follows: 1. Approval of Minutes - July 23, 1996 2. Confirmation of committee appointment to the Grievance Panel. 3. Resolutions of Appreciation upon the retirements of Dallas Parrish and Harold Palmer, General Services Department. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ,~.'" ~' Mary H. Al en, Clerk Roanoke County Board of Supervisors cc: File ,~~. . . July 23, 1996 L -1 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 23, 1996 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the ,month of July, 1996. IN RE: MEETING WITH ROANORE VALLEY LEGISLATORS Chairman Johnson called the meeting to order at 2:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None ` LEGISLATORS PRESENT: State Senator John Edwards, Delegates H. Morgan Griffith, Clifton "Chip Woodrum, and Brian Shepherd, Legislative Liaison to A. Victor Thomas Mr. Mahoney presented two documents: (1) Resolution 052896-2, the County's legislative proposals that were forwarded to the Virginia Association of Counties and (2) comments presented by Chairman Johnson July 23, 1996 MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by Garden W. Smith, Director, Development Services. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS'TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Mr. Hodge added a briefing on the joint Roanoke City and Roanoke County building permit application. Supervisor Eddy added appointments to the Transportation Study Committee and School Construction Committee to Executive Session. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of Supervisor Lee Eddy for being awarded the 1996 Dixon Award by the Virginia Association of Planning District Commissions. Chairman Johnson presented a certificate of recognition July 23, 1996 ,~~~ Health Department conducted a soil and site evaluation for a septic system repair/replacement for the Clearbrook Elementary School. The results indicated that the site is not suitable for a septic system and the Health Department recommended extension of public sewer. It is estimated that construction of these facilities would require funding of $215,000. Mr. Hodge advised that funds would be appropriated from the school general fund, the capital fund, or the School Board could use funds from the architectural and engineering account. Supervisor Eddy asked if there was a request for. the sewer extension from the School Board. Mr. Hodge indicated that he received the request from School Director of Facilities and. Operation Homer Duff. School Superintendent Deanna Gordon was present and responded that the School Board has discussed the issue but made no request for funding. Dr. Gordon asked if the staff recommendation locked in the source of funding to those mentioned by the County Administrator. Supervisor Johnson responded that the School Board could fund the sewer extension within the flexibility of the School Board budget. Supervisor Nickens moved to approve the extension with the School Board determining the source of funds. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson J 23, 1996 funding. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: Supervisor Eddy It was the consensus of the Board that each project will be brought back for approval and cost/payback analysis. 3. Request from the Roanoke County School Board for additional funding to complete renovations to Fort Lewis Elementary School, Cave spring Junior Iiigh,,~ and William Byrd High School. (Dr. Deanna Gordont School Superintendent) A-072396-3 Dr. Gordon explained that this request is the result of increased expenses since the study was completed in 1994, and described what costs had increased in the projects. Three alternatives were offered to fund the projects: (1) increase the amount of the Literary Loan for Fort Lewis by $575,000; (2) include funding in the Fall 1996 VPSA sale for the Northside Gym/Auditorium, with the Board paying the $200,000 debt service.. (3) use funds set aside for the architectural and engineering work for a new County Highs School ($1,250,000) and interest income from the School portion of the 1993 general obligation bonds. There would be no additional debt service. Supervisor Nickens moved to approve alternative #3 for July 23, 1996 4. Request from Strauss Construction for 50% credit of the off-site sewer fees for the Polo Club Development. (Bob Benninger, Assistant Utility Director) A-072396-4 Mr. Benninger reported that Strauss Construction has submitted a concept plan for 50 residential lots. Providing public sewer will serve other properties in this area including Green Hill Park. The estimated cost of the off-site sewer line is $58,375 and the off-site fees are $75,000. The 50% credits would total $37,500 and will be applied to the construction cost of $58-,375. Supervisor Eddy asked if the sewer line went through Green Hill Park. Supervisor Johnson responded that some of the line goes through the park. He also expressed concern about the $1,000 cost for the easement. There was Board consensus to remove the cost. Supervisor Harrison moved to approve with removal of $1,000 for the easement through Green Hill Park. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None July 23, 1996 ~~~ fBob Benninger, Assistant Utility Director 0-072396-5 There was no discussion and no citizens present to speak on this ordinance. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 072396-5 FOR AUTHORIZATION TO ACQUIRE NECESSARY WATER AND SEWER LINE EASEMENTS AND PROPERTY TO CONSTRUCT THE WEST MAIN STREET SEWER EXTENSION WHEREAS, location plans for the West Main Street Sewer Submain Project have been completed and the project will require acquisition of water and sewer line easements across certain properties; and WHEREAS, said easements are to be acquired to facilitate any future construction of the West Main Street Sewer Submain Project; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on July 9, 1996; and the second reading was held on July 23, 1996. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition and acceptance of the necessary water and sewer line easements for the West Main Street Sewer Submain Project is hereby authorized across the following properties, referenced by tax map number, from the following property owners, their successors or assigns: TAX MAP NO. PROPERTY OWNER July 23, 1996 Appointments to this committee were discussed in Executive Session. After Executive Session, Supervisor Nickens moved to nominate Patricia McKinney to serve as an at-large member. The motion carried with a unanimous voice vote to "confirm immediately. Ms. Allen was asked to notify Dr. Gordon, School Superintendent. IN RE: CONSENT AGENDA R-072396-6, R-072396-6.a Supervisor Minnix moved to adopt the Consent Resolution with confirmation of appointment to Social Services Advisory Board added to Item 1. The motion carried by the following recorded vote• AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAY5: None RESOLUTION 072396-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM M - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for July 23, 1996 designated as Item M - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Confirmation of Committee appointments to the Building Code Board of Adjustments and Appeals and Highway and Transportation Safety Commission and July 23, 1996 Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear .and unrestricted right-of-way, as described, and. any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote ~. Moved By: ~ Supervisor Minnix Seconded By: done Required Yeas: Supervisors Eddv Minnix, Harrison, Nickens, Johnson Nays: one IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Harrison: (1) He has received concerns about traffic conditions on Dry Hollow Road which goes to the reservoir and Camp Roanoke. He asked for assistance in resolving the problems. (2) He attended a meeting in west County regarding water and sewer lines. He asked residents in the areas to contact their civic leagues if they are interested in connecting to County water and sewer. (3) He is still interested in amending the County ordinance to allow for 3 dogs in residential sections. Supervisor Nickens: (1) He receiveda letter from School Board member Tom Leggette regarding the recent General Assembly legislation allowing a "design-build" option for school construction July 23, 1996 waste study committee before pursuing, and that all members of the RVRA must concur before there are any changes. (6) He advised that he supports ,.Supervisor Harrison's request to permit 3 dogs in residential areas. Supervisor Johnson: (1) He has some correspondence that he would like to discuss with Fire and Rescue Chief Tommy Fuqua. (2) He questioned why one individual must pay the entire assessment for property for one year after it has been split. He asked Mr. Mahoney to investigate and report back. IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS 1. Don Terp, 5191 Appletree Drive ; expressed appreciation to the Board for funding the renovations to Fort Lewis Elementary School. 2. Lela Spitz, 1971 Oak Drive Ext. Salem, expressed appreciation to the Board for funding the renovations to Fort Lewis Elementary School. IN RE: REPORTS Supervisor Nickens moved to receive and file the following reports after discussion of Item 7 and 8. The motion .,,.. carried by a unanimous voice vote. 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance July 23, 1996 increased citizen involvement in the process. Mr. Hartley presented the work schedule and reported that they hope to have the plan adopted by December 1997. They will also be coordinating with other departments to review the.~plan. Mr. Harrington advised that they are considering using elementary school district lines to schedule community meetings. Planner Gary Mitchell reviewed the demographic trends analysis with the Board. Chairman Johnson will write to the Chairman of the School Facilities Study Committee and offer planning staff assistance and future demographics information for planning future school needs. IN RE: EXECUTIVE SESSION Supervisor Johnson moved to go into Executive Session following the work session (Executive Session 6:03 p.m. - 6:40 p.m.) pursuant to the Code of Virginia Section 2.1-344 A (7) pending litigation, Roanoke County vs. General Electric, et al; (3) acquisition of real estate for public purposes; (5) discussion concerning prospective business or industry; and (1) appointment of individuals to committees. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: CERTIFICATION OF EXECUTIVE SESSION July 23, 1996 Hunting Hills, Section 3 of record in Plat book 6, page 63, to remove the "well lot° restriction placed on Tax Map No. 88-13-3-28. Chairman Johnson announced that this public .hearing had been continued until`~September 24, 1996 at the request of the purchaser and neighbors. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Congratulations to the Glenvar Hicxh School Tennis Team for winning the State Championship. R-072396-8 Supervisor Harrison presented the resolution and Certificates of Appreciation to Coach Lawrence and members of the team who were present. Supervisor Harrison moved to adopt the Resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 072396-8 OF CONGRATULATIONS TO THE GLENVAR HIGH SCHOOL TENNIS TEAM FOR WINNING THE STATE CHAMPIONSHIP WHEREAS, athletic competitions are an important and integral part of the high school experience, providing the opportunity to improve physical coordination and to learn team work and good sportsmanship; and July 23, 1996 plan to provide coverage during volunteer hours. Hollins Fire has also met with members of the community. In response to a question from Supervisor Eddy regarding the possibility that the fire hydrant did not work, Chief Fuqua advised that it was working, but it could have been_ a training problem. Supervisor Nickens suggested working with RVTV staff to prepare a video for community awareness and volunteer recruitment. IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance to rezone 5 acres from R-3 to C-1 with conditions to allow commercial uses,____located_at__the terminus of Burlington Drive adjacent to Friendshiu Manor, Hollins Magisteria l District, upon the petition of the Industrial Development Authority. (Trent Developments CONTINUED FROM MAY 28, 1996 1,Terry Harrington, Director of Planning and Zoning) Mr. Harrington reported that the Planning Commission inquired about using Peters Creek Road as an access and about future road improvements. Mr. Harrington responded at the meeting that if Burlington Drive is not used, the applicant would need to. obtain an easement from the adjoining property owner to access Peters Creek Raad and Roanoke County will require curb and gutter if a new access road is constructed. The Planning Commission recommended denial because of road access concerns. July 23, 1996 be surplus and accepting~rejectinq an offer for the exchange of same with property owned by Richfield Retirement Community (Tax Map Nos. 55.03-1-18, 19. 20) (Tim Gubala, Economic Development Director) 0-072396-9 Mr. Gubala reported that the property exchange will be between properties valued at $113,200 for the County and $100,000 for Richfield. The estimated costs of $2,500 for the survey and recordation costs associated with the transaction are available in the Board Contingency Fund. He also advised that the County would work with Richfield on joint planning for stormwater management and parking facilities. Dr. Chip Bowling from Richfield Retirement Center was present and described the plans for their new Alzheimer's facility and advised that the facility will be designed and constructed specifically for residents with Alzheimers at an estimated cost of $4 to $4.5 million dollars. Supervisor Nickens suggested that the funding for recordation costs should come from the Economic Development budget. Supervisor Harrison moved to adopt the ordinance with $2,500 recordation costs appropriated from Economic Development fund. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None July 23, 1996 2) and Richfield's proposed Alzheimer's project on the property to be acquired (55.09-1-20.2 and a portion of 55.13-1-2)and their adjoining parcel (55.09-1-19); and 6. That the County Administrator or Assistant County Administrators are authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the property exchange, specifically including the conveyance and acquisition of respective properties, all of which shall be upon form approved by the County Attorney. Further $2,500 is appropriated from the for survey, recordation, and other related costs associated with these transactions. On motion of Supervisor Harrison to adopt the Ordinance with $2,500 recordation costs appropriated from Economic Development fund, and carried by the following recorded vote: AYES: ~ Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 3. Ordinance declaring a parcel of real estate to be surplus and accepting an offer for the sale of same: namely the Crestwood Park Well Lot, Tap Man No 76 16-2-13. (Paul Mahone, Count y AttorneyL Mr. Mahoney advised that he has received an offer which included conditions and he has not had an opportunity to negotiate. He requested that the item be removed from the agenda until he resolved the issues. Supervisor Eddy moved to delay for 30 days, until August 27, 1996, to allow staff to negotiate conditions included in the offer to purchase. The motion carried by a unanimous voice vote. IN RE: CITIZEN COMMENTS AND COMMUNICATIONS 1. Grover McLeod, 5533 Oakland Boulevard Spoke on behalf ACTION NO. A-091096-3.a ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 10, 1996 AGENDA ITEM: Confirmation of Committee Appointments to the Grievance Panel COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION' 1. GRIEVANCE PANEL Supervisor Nickens nominated R. Vincent Reynolds to another two-year term. His term will expire September 10, 1998. RECOMMENDATION' It is recommended that the above appointment be confirmed by the Board of Supervisors. Respectfully submitted, Approved by, .~_ _~ ~ G-"~.~ Mary H. Allen, CMC Elmer C. Hod e Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: H• Odell Minnix No Yes Abs Denied ( ) Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Grievance Panel File 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 10, 1996 RESOLUTION 091096-3.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY TO DALLAS PARRISH FOR TWENTY YEARS OF SERVICES TO ROANORE COUNTY WHEREAS, Dallas Parrish was first employed on July 6, 1976 in the General Services Department as a laborer; also served as a motor equipment operator I; and equipment mechanic; and WHEREAS, the delivery of Roanoke County services is accomplished by dedicated employees such as Mr. Parrish; and WHEREAS, Mr. Parrish through his employment with Roanoke County, has been Instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DALLAS PARRISH for twenty years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors CC: File Resolutions of Appreciation File Joseph Sgroi, Director, Human Resouces William J. Rand, III, Director, General Services AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 10, 1996 RESOLUTION 091096-3.C EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY TO HAROLD PALMER FOR TWENTY- SEVEN YEARS OF SERVICES TO ROANORE COUNTY WHEREAS, Harold Palmer was first employed on May 14, 1969 in the General Services Department as a motor equipment operator I; and also served as a custodian; and WHEREAS, the delivery of Roanoke County services to its citizens is accomplished by dedicated employees such as Mr. Palmer; and WHEREAS, Mr. Palmer through his employment with Roanoke County, has been Instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to HAROLD PALMER for twenty-seven years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: -t_./ Mary H. Allen, Clerk Roanoke County Board of Supervisors CC: File Resolutions of Appreciation File Joseph Sgroi, Director, Human Resouces William J. Rand, III, Director, General Services ACTION NO. ITEM NUMBER -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 10, 1996 AGENDA ITEM: Resolutions of appreciation upon the retirements of Dallas Parrish and Harold Palmer, General Services Department /-zsic%n'7LS c~ /"jC'u..~t,/42 ~.[~u~r~y. SUMMARY OF INFORMATION: ~'OUN'T'Y ADMINISTRATOR' S COMMENTS : u ~ NnJ G~>% t~ f"~ie E'X~Orrl,/~cs, ~~,i~ 3'e_rUac~ ~~N"_ - ~ /c••~ e3 tJ /ti o Mr. Dallas Parrish, General Services Department, retired on August 1, 1996 from Roanoke County with twenty years of service, and Mr. Harold Palmer, General Services Department, retired on September 1, 1996 with twenty-seven years of service. Both of these retirees have requested that their resolutions be mailed to them. It is recommended that the Board approve the attached resolutions and direct the Clerk to mail to Mr. Parrish and Mr. Palmer. Respectfully submitted, Approved by, Brenda J. olton ~ Elmer C. Hodge Deputy Clerk County Administrator ---------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens L -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 10, 1996 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY TO DALLAS PARRISH FOR TWENTY YEARS OF SERVICES TO ROANORE COUNTY WHEREAS, Dallas Parrish was first employed on July 6, 1976 in the General Services Department as a laborer; also served as a motor equipment operator I; and equipment mechanic; and WHEREAS, the delivery of Roanoke County services is accomplished by dedicated employees such as Mr. Parrish; and WHEREAS, Mr. Parrish through his employment with Roanoke County, has been Instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DALLAS PARRISH for twenty years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. ~ ~ . ~3 r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 10, 1996 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY TO HAROLD PALMER FOR TWENTY- SEVEN YEARS OF SERVICES TO ROANORE COUNTY WHEREAS, Harold Palmer was first employed on May 14, 1969 in the General Services Department as a motor equipment operator I; and also served as a custodian; and WHEREAS, the delivery of Roanoke County services to its citizens is accomplished by dedicated employees such as Mr. Palmer; and WHEREAS, Mr. Palmer through his employment with Roanoke County, has been Instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to HAROLD PALMER for twenty-seven years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. -% • GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1996 (unaudited) $7,176,332 7.92% Balance at September 10, 1996 $7,176,332 7.92% Balance from above $7,176,332 Reserve for R.R. Donnelly -Phase II (570,000) Potential Liability (1,200,000) $5,406,332 5.97% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1996-97 General Fund Revenues $90,565,107 6.25% of General Fund Revenues $5,660,319 Respectfully Submitted, s~.~,...¢., ~ . ~.~ Diane D. Hyatt Director of Finance of General Fund Revenues M:\Finance\Common\Board\Gen96. WK4 ~- • CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1996 (unaudited) $648,413.00 (Includes final payment from City of Salem which was received in June 1996) • Balance at September 10, 1996 $648,413.00 I Respectfully Submitted, ~«~~.~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap96. WK4 ~`J • RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1996-97 Original Budget $305,313.00 August 27, 1996 Public-Private Partnership (105,220.00 Balance at September 10, 1996 $200,093.00 • Respectfully Submitted, Diane D. Hyatt Director of Finance • M:\Finance\Common\Board\Board96. WK4 1 ACTION NO. ITEM NO. ~ _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 10, 1996 AGENDA ITEM: Progress Report on the Comprehensive Plan ~'OUNTV ADMTNISTR_ATOR'S COMMENTS: Progress: The following items were completed since the last progress report was submitted to you on August 13: • Conducted the second meeting of the CAC on August 22, which initiating discussion of alternative approaches of citizen participation to pursue during the development of the plan. • Prepared and distributed the August 1996 issue of the Comprehensive Plan Newsletter. • Coordinated with the County's GIS staff to discuss the feasibility of producing a current land use map and trend analysis of building construction. • Presented the housing affordability analysis to the Planning Commission for their review and comment. It is anticipated that the following tasks will be completed within the next 30 days: • Prepare for and conduct the third meeting of the CAC, with the agenda to include the continued development of a citizen participation strategy and to evaluate draft revisions to the community planning areas. • Initiate detailed analysis of school enrollment trends and projections for the School Facilities blue ribbon committee • Continue development and refinement of land use and growth analysis using the GIS mapping system • Complete an evaluation of Traffic Zone Data prepared by Planning District Commission as another indices of intra county growth. r ~ ~ L~ 2 If you would like additional information on any of the above activities, please contact Jon Hartley or Gary Mitchell at the Department of Planning and Zoning at (540) 772-2068. Respectfully Submitted, ~ Approved, ~. Q.. Terrance L Harri on, AICP Elmer C. Hodge Director f P1 ing & Zoning County Administrator Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens ___ ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 10, 1996 AGENDA ITEM: Work session to review revisions to the Public Private Partnership Policy COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY The Public Private Partnership Policy was approved by the Board of Supervisors on January 23, 1990, and amended on July 27, 1993. (Attached) The Board of Supervisors requested at their August 27, 1996, meeting that the Economic Development staff review the County's adopted Public Private Partnership Policy in order to propose amendments for the evaluation of projects and the administration of the policy. A draft policy and project evaluation sheet are attached for review and discussion. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors review the attached policy and discuss with the staff at the work session. A finalized Public Private Partnership Policy will then be prepared and brought back to the Board for readoption at a subsequent meeting. Respectfully submitted, ,.. ~~ t ' r Timothy W. Gub la, Director Department of Economic Development Approved by, Elmer C. Hodge County Administrator ~. ~ - / Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: _ Eddy Harrison Johnson Minnix Nickens VOTE No Yes Abs Attachment APPROVED BY BOS JULY 27,1993 ROANOKE COUNTY PUBLIC PRIVATE PARTNERSHIP POLICY ~_ oses: 1. Roanoke County may fund part of site development costs for public improvements, roads, and off site facility fees for water and sewer for a qualifying industry or business that meets the evaluation criteria for Public Private Partnerships. 2. Roanoke County may encourage the creation or retention of jobs of qualifying companies within the community which employ a significant number of employees through assistance with employment training. 3. Roanoke County may support tourism relatedindustry/ destination activities that provide a range of attractions for visitors from outside the Roanoke Valley. Applications: A business or industry may apply for County assistance by addressing a letter to the Director of Economic Development that indicates: a. A description of the business or tourism activity to be conducted on the site b. Total capital investment in real estate (land, building) machinery and tools and anticipated personal property and/or other taxes paid on site c. Total employment and annual payroll and jobs to be created or retained d. Specific water and sewer needs (i.e., size line and/or capacity) or other public facility assistance required e. Date of construction and/or start-up (if in an existing building) f. If applicable, the terms of any lease to ensure that the company will occupy the building during the period calculated for payback. 1 ~- / Review: The Director of Economic Development, upon consultation with the County Administrator and other County staff, will review the request for participation to determine the extent of Roanoke County's funding. An evaluation method based on anticipated taxes (real estate, machinery and tools and personal property), payback, number and type of employees, likelihood of future growth, and other factors will be used. The County may participate in up to 50% of public improvement costs of the project if payback occurs within the first three years of the new project. Participation in projects with paybacks longer than three years shall be a reduced level. All applications are subject to restrictions by the amount of the County's budget appropriation for this purpose. Areas of Partnership Assistance: 1. Physical improvements and fees: If approved, Roanoke County may fund part of; a. Water and sewer line extensions b. Water, fire, and sewer utility connection fees c. Public road construction and required drainage structures d. Traffic control devices such as signals and related equipment e. Employment training/retraining Requests for assistance with employment training and retraining of new and/or relocated employees maybe considered. Amounts and priority of funding will depend on the salary/wage rate to be paid, the number of permanent full time jobs created, relocated or retained, and availability of matching funds from the state of Virginia and federal funds. County training funds will not be directly paid to a company, but will be appropriated to a training agency, state agency or economic development organization recognized by the Board of Supervisors. 2 2. Criteria for determination: a. No projects will be considered which are determined to produce significant environmental pollution, public nuisance or excessive demands for local public services. b. Excess County payments under the Public Private Partnership Policy will be refunded by the applicant if actual tax revenues do not meet the above criteria. c. All applications for payments of costs for physical improvements and/or fees which comply with the above criteria will be approved by the County Administrator upon the recommendation of the Director of Economic Development. d. Applications which fall outside the criteria stated above, but which are considered by the County Administrator and Director of Economic Development to have merit, will be submitted to the Board of Supervisors for consideration. e. Tourism projects will be evaluated on the basis of expected visitation and concentration of tourism activities in areas proposed by the Economic Development Strategy, as well as other criteria for new jobs and anticipated tax revenues. f. Public Private Partnership funds shall be paid after the approval of the required site plan and at the time that a building permit is issued for the project. Industrial Park Development Ofd site fees of jointly developed parks shall not be held as a portion of the total cost of the project and thus not a portion of the payback equation. Such assistance shall be funded after the approval of the required site plan and at the time a building permit is issued for the project. 3 ~! Limitations: Roanoke County will not pay for any private sewage pre-treatment facilities or waive any ordinances requiring fire protection or industrial discharge certification. Funding Sources: Roanoke County shall fund its participation from the General Fund from anticipated tax revenue, or from an Economic Development Fund or other special non-utility funds. There is an intent to continue the maintenance of a fiscally sound utility enterprise fund to provide water and sewer service to County utility customers. (This provision is authorized by County Code Chapter 22 as amended by Ordinance 8-12-86-169, Section 3b.1 Agreement: A written agreement on a form approved by the County Attorney will be required to specify terms of each Public Private Partnership. 4 ~-/ DRAFT AS OF SEPTEMBER 10,1996 ROANOKE COUNTY PUBLIC PRIVATE PARTNERSHIP POLICY Statement of Intent This policy is designed to enhance economic development opportunities by developing partnerships with business and industry that will create new wealth in the community and pay the County back for its investment in the partnership. Partnership Purposes Roanoke County and a business or industry develop a partnership during the initial site search for a location or during discussions regarding expansion of existing facilities. Accordingly; Roanoke County may fund a part or all of site development costs for public improvements, such as roads and public utilities, off site regional storm water management facilities, and/or utility connection fees for water and sewer for a qualifying industry or business that meets the evaluation criteria for Public Private Partnerships. 2. Roanoke County may encourage the creation or retention of jobs of qualifying companies within the community which hire employees at wages/salaries at or above the median area rate for that occupation through assistance with employment training. Roanoke County may support tourism related industry/destination activities that provide a range of attractions for visitors from outside the Roanoke Valley. Applications A business or industry may apply for County assistance by addressing a letter to the Director of Economic Development that indicates: a. A description of the business or tourism activity to be conducted on the site b. Total capital investment in real estate (land, building), machinery and tools, and anticipated personal property, and/or other taxes paid on site c. Total employment and annual payroll for jobs to be created or retained d. Types of positions/jobs created or retained and average annual hourly salaries or wages e. Specific water and sewer needs (i.e., size line and/or capacity) or other public facility assistance required f. Date of construction and/or start-up (if in an existing building) g. If applicable, the terms of any lease to ensure that the company will occupy the building during the period calculated for payback. Review The Director of Economic Development, upon consultation with the County Administrator and other County staff, will review the request for participation using the evaluation criteria on forms 1 and 2 to determine the extent of Roanoke County's funding. These evaluation criteria are based on a payback of anticipated taxes (real estate, machinery and tools and personal property, transient occupancy tax, sales tax, admissions tax, etc.) to the County after occupancy and jobs created/retained by number and type of employees and other economic development factors. The County may participate in the following manner: a. New or expanded commercial/retail development must have a minimum investment of $2 million of site and building improvements and/or a payback within the first year b. New or expanded manufacturing companies must have a minimum investment of $1 million of site and building improvements and machinery and tools payback within the first three years c. All other requests for new or expanded commercial or industrial projects must have a minimum investment of $2 million of site and building improvements and a payback within the first year. The County may participate up to 50% of public improvement costs of the project if payback meets any of the three items listed above. Participation in projects with paybacks longer than three years or for greater than 50% participation shall be referred to the Board of Supervisors for a decision. All applications are subject to the amount of the County's annual budget appropriation for this purpose. 2 ^f? Guidin Principles The Public Private Partnership Policy is a partnership between the County and the private sector and should not be considered as an entitlement program. Financial incentives offered by Roanoke County originate from the tax revenues paid by citizens, visitors, and businesses in the County. The Public Private Partnership Policy seeks to reinvest some portion of these tax revenues to assist in the economic growth of the county. The Policy seeks to create and retain jobs and investment within Roanoke county and to generate tax revenue that funds County services. Incentives may be used to relocate business and industry from another jurisdiction within the Roanoke Valley to Roanoke County if there is a possibility that these jobs and investment could be lost to another state, and/or the business has determined that the best location for their new operation is in an Economic Opportunity Area as designated in the Roanoke County Economic Development Strategy. Developers of commercial or industrial projects for lease must pass on the value of the incentives to the tenant by lowering the annual lease rate or by providing for additional tenant upfit. A copy of the executed lease in which the County participation is identified shall be presented to the Director of Economic Development. A business or industry may receive financial assistance from the Public Private Partnership fund only once during a twelve month period. A business or industry obtaining Public Private Partnership funds shall coordinate its public announcement of its location with the County Economic Development staff in order to obtain positive media exposure for the partnership program and the new investment of the company. Typical areas of Partnership Assistance 1. Physical improvements and fees, such as: a. Water and sewer line extensions b. Water, fire, and sewer utility connection fees c. Public road construction and required drainage structures d. Traffic control devices such as signals and related equipment 3 ~t-/ e. Regional storm water management facilities f. Employment training/retraining Requests for assistance with employment training and retraining of new and/or relocated employees maybe considered. Amounts and priority of funding will depend on the salary/wage rate to be paid, the number of permanent full time jobs created, relocated or retained, and availability of matching funds from the state of Virginia and federal funds. County training funds will not be directly paid to a company, but will be appropriated to a training agency, state agency or economic development organization designated by the Board of Supervisors. 2. Criteria for determination a. No projects will be considered which are determined to produce significant environmental pollution, public nuisance or excessive demands for local public services. b. Excess County payments shall be refunded by the applicant if the actual tax revenues do not meet the payback formula in accordance with the Performance Agreement executed between the County and the business or industry. c. All applications for payments of costs up to $50,000 for physical improvements and/or fees which comply with the above criteria will be approved by the Director of Economic Development upon the review by the County Administrator. d. Applications which are above $50,000 or which fall outside the criteria stated above, but which are considered by the County Administrator and Director of Economic Development to have merit, will be submitted to the Board of Supervisors for consideration. e. Tourism projects will be evaluated on the basis of expected visitation and concentration of tourism activities in areas proposed by the Economic Development Strategy, as well as other criteria for new jobs and anticipated tax revenues. 4 f. Public Private Partnership funds shall be paid after the approval of the required site plan and at the time that a building permit is issued for the project. g. If appropriate, Public Private Partnership funds may be passed through the Industrial Development Authority of Roanoke County to a qualifying business or industry subject to a Performance Agreement. Industrial Park Development Off-site fees of jointly developed parks shall not be held as a portion of the total cost of the project and thus not a portion of the payback equation. Such assistance shall be funded after the approval of the required site plan and at the time a building permit is issued for the project. Limitations Roanoke County will not pay for any private sewage pre-treatment facilities or waive any ordinances requiring fire protection or industrial discharge certification. Funding Sources Roanoke County shall fund its participation from the General Fund from anticipated tax revenue, or from an Economic Development Fund or other special non-utility funds. There is an intent to continue the maintenance of a fiscally sound utility enterprise fund to provide water and sewer service to County utility customers. (This provision is authorized by County Code Chapter 22 as amended by Ordinance 8-12-86-169, Section 3b.) The Director of Economic Development is responsible for administration of this policy and shall coordinate with the Director of Finance to establish an accounting system and periodic report of funds committed or expended. Public Disclosure There shall be disclosure of any financial or other involvement by staff members and elected officials in any public private partnership. 5 ~~ Award of Funds Upon evaluation and decision to enter into an Agreement, the expanding or relocating business/industry will be notified in writing by the Director of Economic Development as well as the County Administrator. This letter will identify the County's funding level as well as any other areas of assistance. Agrreement A written Performance Agreement on a form approved by the County Attorney may be required to specify terms of certain Public Private Partnership offers. Any questions regarding the preparation of an application for financial assistance under the criteria of the Public Private Partnership Policy should be directed to the Director of Economic Development, P.O. Box 29800, Roanoke, Virginia 24018-0798. Phone (540) 772-2069. reports\ppp.sep 6 FORM 1 ~. ~~ ~~ ~y ~~ U c., a~ o -~ .~ ~ ~ '~ j U W O .~ .~ .~ ~ ~ ~ ~ ~ o`'~ 0 V ~ ~ ftS V~ A: ° ~ a~i o ~ ~W ~ z b N bA tr U iii V] .~~ >~ Oa~w ~+z Q+ ~ M Vl U ti ~ ~ O O N ~ L1, -ss-..~~+ tN~~ Estt,' ~ '~~., y U ca cC cC cn a a ~ O ~ ~ ~ ~ z ~ ~ ~ o Q O ~ N O \ °"~~~o ~ z~.~~oo ~z b~ b ~ d ~ a~ ~ ~ i o zo ~z b~ -~ ... ,~ ~~o z~H ~z b~ ~ ~ 3 ~ ~ Za wE ~~ ~, W o ~ U 3 ~ x .~ o ~ :~ o sue., V ~~ ~ O • o ~ v~ f.", ~ Ar •Nr U ~ OU 1--~ f1, (+1 ~z ~z ~z b ~, . N 'd o .~ U ~ ~ ~ ~ ~ ~ ~ bA ~ • + CL p ., ~~ ~z ~ r~i ~z . .. , ~ ' cn ..'„yr 'b ~ w O ~ U 'C • • ~ Y ..~j /..~ 0 ¢' U r ~ O O ~~w U O ~z ~~> ~ ~. o a~ ~. o ' : ~; ~ U ~ o ~ N > c~C ~ ~ O 3 s ~z 0 ~~ ~~ o~ ~. x -~ ~~ ~~ o ~ ~ ~ ~. ~ z ~, 0 O ~ ~ .~ .~ N ~ ~ ~ ~ "" ~ ~~ ~ v~ o ~b ~ U ~ ,~ ~z z c~ a. U U U .o ~. a Public-Private Partnership Company: 1. Project Description (see attached company letter) 2. Number jobs created/or retained 3. Payback calculations and incentive values (by type) Annual. value: real estate X $1.13 per $100 = personal property X $3.50 per $100 @ 60% _ machinery & tools X $3.00 per $100 @ 25% _ sales tax ~a $0.01 per $1.00 = BPOL at per $100 = transient occupancy tax X 5% per $1.00 = Other Total Public assistance areas 50% water extension (As applicable) sewer extension water connection sewer connection fire service road improvement traffic signal drainage project land acquisition land donation employee training other Total Payback calculator =total Project less than $50,000: Approved by Director Incentive FORM 2 Seenby County Administrator Project over $50,000: Approved by County Administrator forms\ppp.904 ACTION NO. ITEM NUMBER ~ 'Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 10, 1996 AGENDA ITEM: Joint Work Session with American Electric Power on the proposed Cloverdale-Wyoming 765 KV Transmission Line Project COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a joint work session with staff from American Electric Power to discuss the proposed Cloverdale- Wyoming 765 KV Transmission Line Project. Terry L. McMahan, AEP's Roanoke District Manager and Ron Poff, Supervisor of Transmission Line Engineering for AEP in Roanoke, will attend and update the Board on the project as well as respond to questions raised by the U. S. Forest Service's Draft Environmental Impact Statement. Elmer C. Hodg County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens American Electric Power .-- _ PO Box 2021 Roanoke, VA 24022-2121 ~''~? • 540 985-2300 / ~ 2 AMERICAN E~ R C August 21, 1996 Mr. Elmer C. Hodge County Administrator County of Roanoke P. O. Box 29800 Roanoke, VA 24018-0798 Dear Elmer: We welcome the opportunity to address the Board of Supervisors concerning the proposed Cloverdale-Wyoming 765 KV Transmission Line Project. As you stated in your letter, many questions have been raised by the U. S. Forest Service's Draft Environmental Impact Statement. Ron Poff, Supervisor -Transmission Line Engineering for AEP in Roanoke, will attend the work session with me on September 10. I understand that we are to meet at 4:30 p.m. at your Bernard Drive location. If this is not suitable, please contact me and we will reschedule. Unfortunately, Dan Carson, President, and Barry Snodgrass, Region Manager for Central Virginia, have prior commitments and cannot attend. Thank you again for the opportunity to attend and we look forward to meeting with you on September 10th. Sincerely, t11 `"i~ Terry L. McMahan Roanoke District Manager rf MCMAHAN/765MTG.SAM AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 10, 1996 RESOLUTION 091096-4 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session O~ ROANp,~~ z , +7 ~ s °c~ .ate 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 FAX (540) 772-2193 October 1, 1996 Rev. Phillip Whitaker Brambleton Baptist Church 4122 Cresthill Drive Roanoke, VA 24018 Dear Rev. Whitaker: (540) 772-2005 On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, September 10, 1996. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. Sincerely, ,~~~~-~- Bob L. Johns ,Chairman Roanoke County Board of Supervisors Hollins Magisterial District P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON. JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT ® Recycled paper • ~. K®~1V~KK ~C~UN`TY ~TT~~11T~Y`S (1~~I~~ Roanoke County Administration Center 5204 Bernard Drive, S. W. -Room 431 Roanoke, VA 24018-0798 772-2007 MEMORANDUM TO: Board of Supervisors FROM: Paul M. Mahoney ~ ~~ DATE: 6 September 1996 SUBJECT: Storm Water Retention Basin Peters Creek Watershed The members of the Board may recall previously discussing in Executive Session Roanoke City's storm water project and its impact on County landowners. You may also recall that this project may require the exercise of eminent domain powers by the City, and the County granting a Special Use Permit to the City for this facility. Mr. William F. Clark, Director of Public Works, met with you in Executive Session last year to describe this project and answer your questions. Do you want to consider this issue again on September 10,1996? _ -- Attached you will find a copy of a letter from Mr. Clark to Mr. Hodge dated August 15, 1996.concerning this project. Roanoke City feels a need to proceed with this project. Mr. George Simpson is available to meet with the Board in Executive Session on September 10,1996 to answer any further questions you may have concerning this matter. Does the Board want Mr. Clark to attend? Mr. Hodge believes that the attached letter addresses the Board's previous concerns, and that Mr. Clark need not attend your Executive Session. c: Elmer C. Hodge George Simpson G: \ ATTORN EY\ PMM\ PON DCIf Y. MEM s, VIAGJNJA, CHAAT&AED 1111 Mr. Elmer C. Hodge Roanoke County Administrator P.O. Box 29800 Roanoke, Virginia 24018 Dear Elmer: Diree"tar of Fubiic V+larks August 15, 1996 This concerns the City's interest in developing a storm water retention basin in the Peters Creek watershed. You will recall that I attended a meeting with the Board of Supervisors last year to discuss this subject. I want to update you and the Board concerning our efforts since that time. I have talked with and met with Dr. Charles Harris and his attorney on several occasions in recent months. Dr. Harris is owner of one of the principal tracts of land on which we would like to construct a retention basin. Enclosed are copies of letters dated January 2, 1996 and July 26, 1996, to Dr. Harris and his lawyer wherein we made offers to purchase a portion of his property. The original offer was for the full appraised value of the property and the most recent offer has been increased in an effort to reach an amicable agreement. I trust you will agree that we have tried very hard to treat Dr. Harris in a fair and equitable manner. ' I am also enclosing copy of a letter dated October 30, 1995, from Dewberry & Davis, consulting engineers on the regional storm water management study. You will note that they conclude that the proposed location of our retention basin would provide good downstream flood mitigation benefits. The City continues to feel a need to proceed with this project, and I have attempted to pursue those concerns previously expressed by members of your Board. We are obtaining appraisals and will attempt to secure options for properties needed to construct the retention basin. Once the City has an ownership interest in the properties we will seek a special use permit from the county. If you can think of additional steps which I could take to facilitate the consideration of that permit, I hope you will contact me. If you would like me to make any further presentation on this matter to the county staff or supervisors, please advise. Sincerely, G'~ William F. Clark Director of Public Works pr Enclosures cc: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Charles M. Huffine, City Engineer P,oom 354, Municipal Building 215 Church Avenue, S. W. Roanok©, Virginia 24Ui 1-1584 (703) 981-2741 Roanoke County Department of Planning Memorandum TO: Board of Supervisors FROM: Terrance L. Harrington, AICP !~~'~~ Director of Planning DATE: September 6, 1996 RE: Special Use Permit; Salem Church of God; Edgebrook Road On Thursday September 5th, staff met with representatives of the Salem Church of God, VDOT and the current property owner, to discuss the impact of the I-81 widening/interchange improvements on the Edgebrook Road property the church wishes to purchase. VDOT had prepared a "best guess-worst case scenario" showing the right-of-way that will be needed for the I-81 widening and interchange improvements. This scenario required only a small portion of the proposed church site and affected approximately 15 parking spaces based upon the church's conceptual design. VDOT and church representatives discussed cooperating on a grading plan that would allow the church to shift all of its parking facilities outside of the area needed for the proposed improvements. If agreed to, the slightly different site design would reduce the church's grading needs, and would ultimately make it easier for VDOT to construct interchange improvements in this area. The church will be more closely evaluating this possible change within the next week. I anticipate that the site design issues related to the road/interchange improvements will be resolved. If this is the case, I will resubmit the Special Use Permit application for First Reading-Consent Agenda for your September 24th meeting. The Commission will reschedule its public hearing for October 1st, with the Board public hearing rescheduled for October 22nd. Please give me a call if you have any questions. c: Planning Commission Arnold Covey David Holladay OF ROANp,Y~ G ti ~ •. z c~ >> ov :, r. ~? 11838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 September 99, 1996 Mr. Harold Palmer 1706 Conehurst Boulevard Salem, VA 24153 Dear Mr. Palmer: `(540) 772-2005 l have been informed that you refired on September 9, 1996 from employment with the County of Roanoke. On behalf of the Board of Supervisors of Roanoke County and its citizens, I wish to offer my appreciation for your many years of capable, loyal and dedicated service to the County. 1 am pleased to send you a Resolution of Appreciation adopted by the Board of our meeting on September 90, 1996, and notification that Roanoke County has purchased a $900 Savings bond in recognition of your years of employment with the County. This bond will be forwarded to you from the Federal Reserve Bank at a later date. If you would like to have your resolution framed, please bring it fo the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. On behalf of each member of the Board and the citizens of Roanoke County, please accept this Certificate of Recognition and savings bond, together with our best wishes for a productive retirement and continued success in the future. Sinc Bob L. airman Roanoke Count~l'Board of Supervisors Attachment BLJ/bjh cc: Joseph Sgroi, Director, Human Resources C~~ixrt#~ ~~ ~.~~xx~~~E BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY° MINNIX GAVE SPRING MAGISTERIAL DISTRICT ® Recycled Paper O~ pOANp,(.~ ~ ~ A z ~ z ov a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 September 11, 1996 Mr. Dallas Parrish 7563 Cove Hollow Road Elliston, VA 24087 Dear Mr. Parrish: (540) 772-2005 1 have been informed that you retired on August 1, 1996 from employment with the County of Roanoke. On behalf of the Board of Supervisors of Roanoke County and its citizens, I wish to offer my appreciation for your many years of capable, loyal and dedicated service fo the County. 1 am pleased to send you a Resolution of Appreciation adopted by the Board at our meeting on September 10, 1996, and notification that Roanoke County has purchased a $100 Savings bond in recognition of your years of employment with the County. This bond will he forwarded to you from the Federal Reserve Bank at a later date. If you would like to have your resolution framed, please bring it to the Clerk's Office, of fhe Roanoke County Administration Building, 5204 Bernard Drive, at any time, It has been our experience that framed resolutions maybe damaged when mailed. On behalf of each member of the Board and the citizens of Roanoke County, please accept this Certificate of Recognition and savings bond, together with our best wishes fora productive refirement and continued success in the future. Sin Bob L. Joh hairman Roanoke Counf Board of Supervisors Attachment BLJ/bjh cc: Joseph Sgroi, Director, Human Resources C~aix~#g ~# ~.~~x~~~~ BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT ® RecyGed Paper O~ POANp~.~ ti 'A 9 Z G7 z °v a 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD ~~~~~ ~ ~ ~~~~.~2~ P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 September 11, 1996 Mr. R. Vincent Reynolds 4229 Toddsbury Drive Vinton, VA 24179 Dear Mr. Reynolds: BRENDA J. HOLTON DEPUTY CLERK The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Grievance Panel. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, September 10, 1996, the Board of Supervisors voted unanimously to reappoint you as a member of the Grievance Panel for another two year term. Your new term will expire on September 10, 1998. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~' ~,.2'~''c"~_ Mary H. Allen, Clerk Roanoke County Board of Supervisors BLJ/bjh Enclosures cc: Joseph Sgroi, Director, Human Resources ® Recycled paper C. ~- Lam:. ~1 ~~ reet S.W. Suite 412 ~ ~ } 305 First St , ~~' ~~' `' f ~ '~J" 1' Roanoke, Vir inia 24011 ;~ ~ g .; ® i ~ I ~ ~ ...___ _. (540) 343-0987 VIRGINIA AMATEUR SPORTS, INC. ~ _ ~_ FAX (540) 343-7407 PRESENTING SPONSORS Mobil Virginia's 13 ABC PREMIER SPONSORS NationsBank WWD Radio PLATINUM SPONSORS WROV Radio The Roanoke Times Stop In Food Stores CITGO All Sport Body Quencher GOLD MEDAL SPONSORS Kroger Holiday Inn, Tanglewood GTE Mobilnet Domino's Pizza SILVER MEDAL SPONSORS Carillon Gentry,Locke, Rakes, 8 Moore Roanoker Magazine First Team Auto Mall BRONZE MEDAL SPONSORS Voice-Tel MW Windows General Electric CMT Sporting Goods Roanoke Electric Steel Roanoke Gas Company Mountain Springs Water Roanoke Fruit & Produce SPONSOR OF qq~ P,ugust 26, 1996 4 ~ ~' Board of Supervisors Roanoke County PO Box 29800 Roanoke, Virginia 24018 . Dear Board of Supervisors, 1 would like to give a report to the Board of Supervisors on the economic impact the 1996 Commonwealth Games of Virginia had on the Roanoke Valley at your September 10, 1996 afternoon (3:OOpm) meeting. I will also have a plaque that 1 would like to present to the County Administrator and Board of Supervisors at this time. Please accept my thank you in advance for your assistance in tf~is maiter. Sincerely, ~~~~ Peter Lampman President PROMOTING SPORTS IN THE OLYMPIC !DEAL Sanctioned by the National Congreea of State Games and recognized by the Unfted States Olympic Committee C~ Recycled Paper PO Box 2021 Roanoke, VA 24022-2121 540 985-2300 P~ ~ ~>~ ~ ~~ ~ ae~~ecaN August 21, 1996 Mr. Elmer C. Hodge County Administrator County of Roanoke P. 0. Box 29800 Roanoke, VA 24018-0798 Dear Elmer: We welcome the opportunity to address the Board of Supervisors concerning the proposed Cloverdale-Wyoming 765 KV Transmission Line Project. As you stated in your letter, many questions have been raised by the U. S. Forest Service's Draft Environmental Impact Statement. Ron Poff, Supervisor -Transmission Line Engineering for AEP in Roanoke, will attend the work session with me on September 10. I understand that we are to meet at 4:30 p.m. at your Bernard Drive location. If this is not suitable, please contact me and we will reschedule. Unfortunately, Dan Carson, President, and Barry Snodgrass, Region Manager for Central Virginia, have prior commitments and cannot attend. Thank you again for the opportunity to attend and we look forward to meeting with you on September 10th. Sincerely, ~._.J ~~ Terry L. McMahan Roanoke District Manager rf MCMAHAN/765MTG.SAM ~f1AR 7fi lle., Board of Supervisors Agenda for Sept. 10 Allstate Insurance is planning to present a check to the County Department of Fire and Rescue to purchase a computerized car to assist in the Fire Prevention Program. They would like time on the Agenda to make this presentation. John Chambliss MEMORANDUM T0: Tim Gubala, Director of Economic Development FROM: John M. Chambliss, Jr., Asst. County AdministratorGy~- SUBJECT: Items from the August 27 Board of Supervisors Meeting DATE: August 27, 1996 At the August 27 Board meeting, several items came up which will need your attention. 1. Supervisor Harrison had talked to Mrs. Belcher, the new green ways coordinator, and she indicated that there time constraints and problems with the Hinchee property as it relates to the Hanging Rock Battlefield Trail. Please contact these individuals and try to help resolve the issue when you return from vacation. 2. The Public /Private Partnership Policy was discussed as a part of the request to appropriate the monies for the Stormwater management program on the 460 East project. The Board specifically asked if the repayment could be placed back into their account. It was noted that there are other projects in the works and other requests would be forthcoming. 3. The Board asked that the Public /Private Partnership Policy be brought back for discussion. Suggested date is September 10. Please coordinate with Elmer Hodge and Mary Allen and move ahead with these items. cc Elmer Hodge Mary Allen Diane Hyatt • • 9- io ~~ X~c . Se 5.s i ~ r/~, - ~~ ~ ~=~ ~S - ~~ /~ c 7~r i YQ~Q., ~~ ~4 ~C'o luS - 7.50 /•:~ e „~;~.OANp~,cc O * G ~ 9 2 G7 ~ 2 J .a 1838 9-ip t I ~~~~~~.~ FIRE AND RESCUE DEPARTMENT TO: FRO~1: DATE: SUBJECT: Bob Johnson, Board of Supervisors Francis Burkart, Commonwealth's Attorney Terry Harrington, Planning c~: Zoning Richard Burch, Fire and Rescue 1 Donald Gillispie, Fire Marshal ~- August 6, 1996 Open Burning Ordinance Effective April 1, 1996, the State Air Pollution Control Board issued new regulations concerning the standards for open burning. The Air Pollution Control Board will no longer regulate open burning, however, local government has an option to adopt a model ordinance or develop their o«n similar or more stringent ordinance. A draft has been prepared for submission to the Board of Supervisors for consideration and action. A copy is attached for your review regarding impact upon your area of responsibility and the County in general. Please review the draft and return your comments to me as soon as possible. Your cooperation and quick response will be appreciated. Thank you attachment 3568 PETERS CREEK ROAD NW ROANOKE, VA 24019 (703) 561-8070 FAX TELEPHONE (703) 561-81 OS ® Flec~ded Paper ROANOKE COUNTY ATTORNEY'S OFFICE Roanoke County Administration Center 5204 Bernard Drive, S. W. -Room 431 Roanoke, VA 24018-0798 772-2071 MEMORANDUM TO: Donald W. Gillispie Fire Marshall FROM: Joseph B. Obenshain ~`~'~'~~'~~~ ~' Senior Assistant Coun Attorney DATE: August 1, 1996 SUBJECT: Open Burning Ordinance Rodney Ferguson came by my office on Friday, July 19th to inform me that the need for a County "Open Burning" ordinance has taken on new urgency. Therefore, I have drafted a proposed ordinance following the state mandated form. Wanda Riley will be sending you a first draft while I am out of the office for some vacation. After discussing this matter with Paul Mahoney, we would suggest that you circulate this draft to the Board of Supervisors, the Commonwealth's Attorney, Planning & Zoning and any other affected departments around the first of August before placing it on the Board's agenda. Once we receive comments, we should still be able to bring this ordinance forward for a first reading at the August 27th meeting and a second reading in September. You should also give some consideration to the logistics of how citizens will obtain permits if we include a permit fee in the ordinance. Will your office accept payment (as the Health Department does for swimming pool permits), or will they have to come to the Treasurer's Office or to the Building Permit section? Also review the other optional language in the ordinance to see if it is necessary. If you have any concerns about this approach, I will be back in the office on August 5th and would be happy to talk with you further about this ordinance at that time. Enclosure cc: Paul M. Mahoney, Esq. Rodney Ferguson O~ FtOANp~.~ ~ . ., z c~ z ov a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 August 15, 1996 Mr. Terry L. McMahan Roanoke District Manager American Electric Power 802 River Avenue, S. E. Roanoke, Virginia 24013 Dear Terry: C~.a~txtt~ ~# ~o~xxt~~e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MIN NIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 We have been reading about the questions raised by the U. S. Forest Service in its report on AEP's proposed Wyoming-to- Cloverdale transmission line. It has been some time since the County Board of Supervisors had an update on this project, and we have a new Supervisor, Fenton Harrison, representing the County area that would be most impacted by the line. We would like to schedule a work session for the Board and AEP representatives for either September 10 or October 8. Work sessions usually begin between 4:30 and 7:00 p.m. If neither of these dates is agreeable, please choose another. The Board will also meet on November 19 and December 3. Please let me know which of these dates you prefer. It would be helpful if I could have the names of the AEP representatives who will attend. If you have any questions or need additional information, please let me know. Very truly yo rs, ~~~ ~ Elmer C. Hodge County Administrator ECH/meh cc - Mr. J. Tobie Eaton, Southern Transmission Region Manager Ms. Mary H. Allen, Clerk; Board of Supervisors ® Recycled Paper MEMO - 8/30/96 To: Supervisors From: Lee B. Eddy Subject: Traffic Control at Hidden Valley Junior H.S. On 8/28/96 I spoke by telephone with Tom Leggette, chairman of the School Board, regarding this matter. I asked if the School Board and/or administration would formally and publicly state that they have no intention of opening the back gate to the school except in cases of emergency. I explained that I thought this may head off the current effort in the City of Roanoke to physically close off the street adjacent to the gate, which we agreed would be a negative action in respect to the safety of children and adults at the school {leaving only one path of ingress and egress). Tom said he was reluctant to make such a statement unless and until some means were developed to improve the safety of motorists at the intersection of Rt. 419 and Hidden Valley School Road. He indicated that there was "no money in the school budget for this purpose" and that, in the past, the "County" had been less than cooperative in developing ways to provide additional safety at this intersection. I responded that I had never seen or heard any formalized request from the School Board or administration in this regard, and that previous discussions had been handled at the staff level. I further stated that the Board of Supervisors may be receptive to allocating additional funds and/or resources to achieve that goal. Tom then said he would make such a presentation at the next meeting of the Board of Supervisors, on Sept. 10, 1996. The School Board will not meet again until Sept. 12. I hope that this and subsequent actions will prevent the closing of Mt. Holland Road. If the road should be closed, it could have many negative consequences, in my opinion. copy: Tom Leggette Elmer Hodge Dr. Deanna Gordon Paul Mahoney John Chambliss Mary Allen