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HomeMy WebLinkAbout10/8/1996 - RegularOF ROANp,Y~ ~ 'A 9 ~ ~ 1838 ~a~~~ WORK/NGbOCUMENT-SUBJECT TO REV/S/ON ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA OCTOBER 8,1996 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order fo participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact. the Clerk to the Board at (540) 772-2005. We request that you provide at least 48- hours notice so that proper arrangements maybe made. TFIF BOARD OF SUPERVISORS WILL ATTEND A RECEPTION AT THE RFC~1nNAT. CHAMBER OF COMMERCE AT 12:00 NOON. NO PUBLIC BU.S7NF,SS OR ACTION WILL TAKE PLACE,. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend David Elks Minister of Education and Senior Adults Vinton Baptist Church 3. Pledge of Allegiance to the United States Flag. ® Recycled Paper B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Congratulations to William Byrd High School for winning the Central Fidelity Cup for overall excellence in VHSL activities. 2. Recognition of Joyce Waugh, Economic Development Specialist, for attaining certification by the American Economic Development Council. 3. Proclamation declaring October 6 - 12, 1996 as National 4-H Week. 4. Proclamation declaring October 6 - 12, 1996 as National Fire Prevention Week. FM MOTION TO ADOPT PROCLAMATION e ~rFp~n gy F&R CHIEF RICK BURCH AND FIRE MARSIiAT,T, DON ~IL.L.ESPIE. FRFDDIE THE FTRUCK AND FIRE DOG SPARKY INTRODUCED 2 D. BRIEFINGS E. NEW BUSINESS 1. Request to transfer funds from the Youth Haven II Accumulated Depreciation Account to purchase a replacement van. (John Chambliss, Assistant County-Administrator) ~ : •~° A-100896-2 FM MOTION TO APPROVE TRANSFER OF FUNDS I~Q 2. Request for appropriation of $250,000 to fund incentives in accordance with the Public-Private Partnership Policy. (Tim Gubala, Economic Development Director) A-100896-3 FM MOTION TO APPROVE APPROPRIATION OF $250,000 FROM UNAPPROPRIATED BALANCE 3.~Q 3. Request for approval of an emergency water line extension along Trevilian Road. (Gary Robertson, Utility Director) A-100896-4 BLT MOTION TO APPROVE EXTENSION AND FUNDING A_ND AT STAFF KEEP RECORDS OF REPAYMENT OF $19,200 TO GENER_AT. F[TNI) IIg~ F. OLD BUSINESS G. REQUESTS FOR WORK SESSIONS H. REQUESTS FOR PUBLIC HEARINGS I. FIRST READING OF ORDINANCES 3 1. Ordinance declaring a 0.488 acre tract of land as surplus real estate and donating same to Optical Cable Corporation. (Tim Gubala, Economic Development Director) 2. Ordinance rescinding Ordinance 52395-12 -and accepting an offer to purchase the Hunting Hills Well Lot (Tax Map No. 88- 1-3-28). (Paul Mahoney, County Attorney) 3. Ordinance to vacate a 50 foot unimproved right-of--way referred to as Pettit Avenue, as recorded in Plat Book 3, Page 98, Hollins Magisterial District. (Arnold Covey, Director of Engineering & Inspections) J. SECOND READING OF ORDINANCES K. APPOINTMENTS L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM 4 WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R=100896-5 ~ "' ...~ HCN MOTT(1N TO PPROVE CONSENT AGENDA AFTER DISCUSSION OF ITT LI~~ 1. Confirmation of committee appointment to ,-the Grievance - Panel. - ~ - - . 2. Acceptance of Sanitary Sewer Facilities serving the Davis Development. A-100896-S.b 3. Request from School Board to accept and .appropriate $1,600 grant from the Adams Foundation for an automatic door system at Northside High School. A-100896- 5.c HC:N RF,OUESTED TIiAT LETTER OF APPRECIATION BE SENT TO MS. SWANSON FOR HER WORK ON BEHALF OF THE HANDICAPPED. 4. Request from School Board to appropriate $38,647 insurance reimbursement to repair gym floor at the Roanoke County Career Center. 5. Request from the School Board to appropriate $16,695 received from VDOT for easements at Cave Spring Junior High School property. M. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Eddv: (],,~ Recognized staff for winning award from VML for Roanoke County Today. (~ Received from PMM a draft agreement with IDA for 5 comment BL.T advised that EC H met with IDA and will brief i ndividual board members ~ Suggeste d sched l~mg a discussi on on treatment plant capacity. ' ' s e a o e s s ll H w E( work through and bri ng bac ~~~ "design -build" policy BLT a dvised t his will b e discussed with School Board at . fLt~~re mee (9 Not ting ed that the Boa rd appro ved adding $5.00 0 for su~~estion rogram a ,_ nd received response that it will be for employee re cog ' p i agree advised he felt funds were ear marked for cost ng sav an with LBE ECH explain ed that one of t he pu~o ses was to recogn ize teams and he would like to discuss fu rther B IT ask ed ECH o bring back in hirty davs. Pleased to read in Co unty Ne ws refe rence to bill and specia l rate for local governme nt maLngs T he artic le menti onp~ Frp ~ AnrlPrcon and Cony. Coodlatte for their S UpDOrt; (71 Re ceived d raft of~ ~y ,a1, and suggest ed work sessions BLT asl.ed that commen ts be sen t to sta ff and se t work session for first meeting in December (8 (12/3 1 Advis ed tha t he ha s been appoint ed to Regional C'omoetiti . veness Commi ttee by C~verno r Allen, with first meetin g on October 15. 1996 A sked for su~ ~estions from Board o n how to spen d the $3Million ~p~priat edfor the act . . t pervisor Minnix• (1,) Congratulated LBE on appointemenT° Supervisor Harrison• (1Ladvised that the School ..Blue Ribbon Committee met at lenvar and thanked them for their efforts Felt that they should be tha~rked publicly for their hard work. Supervisor Nickens• (11 Advised of meetings in East County on uses of 100 acre McDonald Farm scheduled for October 15,.x, and 17, at recreation building behind Vinton War Memorial ~pprvis^r Tohnson• (~,1 Requested update on Williamson Road project at next meeting_ (10/22/961. ~[,. CITIZENS' COMIVVIENTS AND CONIlVILTNICATIONS O. REPORTS HCN MOTION TO RF_("FIVE AND FILE 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of August 31, 1996 5. Proclamations signed by the Chairman ~ ~ . 6. Comprehensive Plan Status Report P. WORK SESSIONS f4: 00 P.M. ) 1. Review of updated master plan for Virginia's Explore Park. PRF,SF,NTF,n BY CHET SIlVIl~~ONS, GENER_Ai, MANAGER OF VIRGINIA'S EXPLORE PARK AND TOYCE WAUGH 2. Review of plans for the Hanging Rock Battlefield Trail (Phase n PRESENTED BY TIM GUBALA, DAVE SIlVIlVION~, AND DAVID HILL AND TOHN SCHIVIIDT Q. TOUR OF ROANOKE RIVER PARKWAY SPUR j5: OD P. M. ) R. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1- 344 A (7) legal matter, briefing by legal counsel and staff concerning subdivision and site plan approval of developments in conflict with proposed highway projects; 2.1-344 A (7) potential litigation, Keeling fire dump; and 2.1-344 (5) discussion of prospective business or industry. ~~ S. CERTIFICATION OF EXECUTIVE SESSION 1. Joint Work Session with Parks -and Recreation Advisory Commission to review the County-wide Master Plan. 2. Work Session to review the impact of Tax Exempt Real Estate in Roanoke County. 3. Work Session to consider budget requests not funded at the beginning of the fiscal year. s T. FIRST READING OF ORDINANCES 1. Ordinance authorizing a Special Use Permit to construct a religious assembly facility, located on Edgebrook Road, 0.33 mile west of Thompson Memorial Drive, Catawba Magisterial District, upon the petition of Salem Church of God. FFH MOTION TO REMOVE ITEM FROM TABLE I~~ FFH MOTION TO APPROVE 1ST READING. II$~ U. ADJOitRNMENT TO OCTOBER 22, 1996 AT 12: DO NOON FOR A _TOTNT MF.F,TING WITH S~T,_F,M CITY COUNCIL. AT THE SPR_TNC= HOLLOW WATER TREATMENT PLANT. BLT MOTION TO ADTOURN AT 9:45 P.M. C 9 0~ ROANp,~.~ ti p Z J a? 1838 (~~~x~#~ ~# ~a~z~~~e ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA OCTOBER 8, 1996 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48- hours notice so that proper arrangements maybe made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend David Elks Minister of Education and Senior Adults Vinton Baptist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CIiANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS ® Recycled Paper 1. Resolution of Congratulations to William Byrd High School for winning the Central Fidelity Cup for overall excellence in VHSL activities. 2. Recognition of Joyce Waugh, Economic Development Specialist, for attaining certification by the American Economic Development Council. 3. Proclamation declaring October 6 - 12, 1996 as National 4-H Week. 4. Proclamation declaring October 6 - 12, 1996 as National Fire Prevention Week. D. BRIEFINGS E. NEW BUSINESS 1. Request to transfer funds from the Youth Haven II Accumulated Depreciation Account to purchase a replacement van. (John Chambliss, Assistant County Administrator) 2. Request for appropriation of $250,000 to fund incentives in accordance with the Public-Private Partnership Policy. (Tim Gubala, Economic Development Director) 3. Request for approval of an emergency water line extension along Trevilian Road. (Gary Robertson, Utility Director) F. OLD BUSINESS G. REQUESTS FOR WORK SESSIONS H. REQUESTS FOR PUBLIC HEARINGS I. FIRST READING OF ORDINANCES 2 1. Ordinance declaring a 0.488 acre tract of land as surplus real estate and donating same to Optical Cable Corporation. (Tim Gubala, Economic Development Director) 2. Ordinance rescinding Ordinance 52395-12 and accepting an offer to purchase the Hunting Bills Well Lot (Tax Map No. 88- 1-3-28). (Paul Mahoney, County Attorney) 3. Ordinance to vacate a 50 foot unimproved right-of--way referred to as Pettit Avenue, as recorded in Plat Book 3, Page 98, Hollins Magisterial District. (Arnold Covey, Director of Engineering & Inspections) J. SECOND READING OF ORDINANCES K. APPOINTMENTS L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of committee appointment to the Grievance Panel. 2. Acceptance of Sanitary Sewer Facilities serving the Davis Development. 3. Request from School Board to accept and appropriate $1,600 grant from the Adams Foundation for an automatic door system at Northside High School. 4. Request from School Board to appropriate $38,647 insurance reimbursement to repair gym floor at the Roanoke County Career Center. 3 5. Request from the School Board to appropriate $16,695 received from VDOT for easements at Cave Spring Junior High School property. M. REPORTS AND INQUIRIES OF BOARD MEMBERS N. CITIZENS' COMI~~NTS AND CONIlVIUNICATIONS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of August 31, 1996 5. Proclamations signed by the Chairman 6. Comprehensive Plan Status Report P. WORK SESSIONS X4:00 P.M. )) 1. Review of updated master plan for Virginia's Explore Park. 2. Review of plans for the Hanging Rock Battlefield Trail (Phase n Q. TOUR OF ROANOKE RIVER PARKWAY SPUR ~5: OD P. M. ) R. WORK SESSIONS ~7: 00 P. M. ) 1. Joint Work Session with Parks and Recreation Advisory Commission to review the County-wide Master Plan. 2. Work Session to review the impact of Tax Exempt Real Estate in Roanoke County. 3. Work Session to consider budget requests not funded at the 4 beginning of the fiscal year. R. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A ('n legal matter, briefing by legal counsel and staff concerning subdivision and site plan approval of developments in conflict with proposed highway projects; 2.1-344 A ("n potential litigation, Keeling tine dump; and 2.1-344 (5) discussion of prospective business or industry. S. CERTIFICATION OF EXECUTIVE SESSION T. ADJOifRNMENT TO OCTOBER 22, 1996 AT 12:00 NOON FOR A IOINT MEETING WITH SALEM CITY COUNCIL AT THE WATER T F.ATMENT P .ANT. 5 C-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 1996 RESOLUTION 100896-1 OF CONGRATULATIONS TO WILLIAM BYRD HIGH SCHOOL FOR WINNING THE CENTRAL FIDELITY CUP FOR OVERALL EXCELLENCE IN VIRGINIA HIGH SCHOOL LEAGUE ACTIVITIES WHEREAS, team sports are an important part of the educational programs in Roanoke County Schools, helping to produce well-rounded students and teaching skills useful throughout a lifetime; and WHEREAS, William Byrd High School was recently recognized by the Virginia High School League as the Group AA school with the best overall performance in state-level athletic programs; and WHEREAS, William Byrd received the Fidelity Cup, sponsored by VHSL and Central Fidelity Bank, which recognizes public high schools in Virginia which have the best overall scholastic, academic and athletic programs; and WHEREAS, the William Byrd teams excelled in boys soccer, girls basketball, wrestling, volleyball, boys tennis and baseball, and won the sportsmanship award in girls basketball; and WHEREAS, this award represents a significant achievement, as it symbolizes a commitment to excellence in a variety of sports and academics. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the students and staff of William Byrd High School for their outstanding performance in athletic competition, their dedication to scholastic achievement, and for receiving the seventh annual Fidelity Cup. 1 On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Resolutions of Congratulations File Dr. Deanna Gordon, Superintendent of Schools 2 ,. C- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 1996 RESOLUTION OF CONGRATULATIONS TO WILLIAM BYRD HIGH SCHOOL FOR WINNING THE CENTRAL FIDELITY CUP FOR OVERALL EXCELLENCE IN VIRGINIA HIGH SCHOOL LEAGUE ACTIVITIES WHEREAS, team sports are an important part of the educational programs in Roanoke County Schools, helping to produce well-rounded students and teaching skills useful throughout a lifetime; and WHEREAS, William Byrd High School was recently recognized by the Virginia High School League as the Group AA school with the best overall performance in state-level athletic programs; and WHEREAS, William Byrd received the Fidelity Cup, sponsored by VHSL and Central Fidelity Bank, which recognizes public high schools in Virginia which have the best overall scholastic, academic and athletic programs; and WHEREAS, the William Byrd teams excelled in boys soccer, girls basketball, wrestling, volleyball, boys tennis and baseball, and won the sportsmanship award in girls basketball; and WHEREAS, this award represents a significant achievement, as it symbolizes a commitment to excellence in a variety of sports and academics. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the students and staff of William Byrd High School for their outstanding performance in athletic competition, their dedication to scholastic achievement, and for receiving the seventh annual Fidelity Cup. ACTION NO. ITEM NUMBER ~ '" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 1996 AGENDA ITEM: Recognition of Joyce Waugh, Economic Development Specialist, for attaining certification as an Economic Developer COIINTY ADMINISTRATOR'S COMMENTS: SIIMMARY OF INFORMATION: I am pleased to announce that Economic Development Specialist Joyce Waugh recently passed the Examination to be Certified as an Economic Developer by the American Economic Development Council. Certification is obtained by successfully passing a three-part examination that tests knowledge, proficiency and judgement in all important areas of economic development. There are only four individuals in the Roanoke Valley and 23 in Virginia who have received this prestigious designation. In addition to passing the examination, this certification requires ongoing renewal based on contributions to the field, professional educational development, service to the profession and participation in professional affairs. Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens C-.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 1996 PROCLAMATION DECLARING OCTOBER 6 THROUGH 12, 1996 AS NATIONAL 4-H WEER WHEREAS, Virginia's nearly 117,000 4-H'ers will be celebrating National 4-H Week, October 6 through 12, 1996, and the 4-H's -- Head, Heart, Hands, and Healthy and WHEREAS, 4-H is the youth organization of the Virginia Cooperative Extension, and the theme of the week is "More Than You Ever Imagined"; and WHEREAS, there are almost 3,000 4-H members in clubs and school enrichment programs throughout the Roanoke Valley; and WHEREAS, in Virginia, there are more than 12,000 volunteer leaders, both teenagers and adults, who organize and help to lead the 4-H programs; and WHEREAS, the mission of the 4-H experience is to assist youth, and adults working with those youth, to gain additional knowledge, life skills, and attitudes that will further their development as self-directing, contributing, and productive members of society; and WHEREAS, summer camp is one of the most popular 4-H activities and Virginia's camping program is one of the top in the nation, with more than 20,000 youngsters spending a week last year at the six Educational Centers. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the week of October 6 through 12, 1996, as NATIONAL 4-H WEER in Roanoke County; and BE IT FURTHER PROCLAIMED that the Board does commend the 4-H C-~ organization for its contributions to the well-being of the youth of the Roanoke Valley. c-y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 1996 PROCLAMATION DECLARING OCTOBER 6 THROUGH 12, 1996 AS NATIONAL FIRE PREVENTION WEER WHEREAS, National Fire Prevention Week will be observed on October 6 through 12, 1996, and is devoted to educating the public about installing and maintaining home smoke detectors with the theme "Let's Hear It For Fire Safety - Test Your Detector"; and WHEREAS, in recent years, roughly three-fifths of home fire deaths have occurred in homes without smoke detectors, and in 1994, a total of 3,425 people died in home fires; and WHEREAS, Roanoke County last year experienced 463 fires, resulting in one death, 15 injuries and $1.9 Million property loss; and WHEREAS, during Fire Prevention Week, the Roanoke County Fire & Rescue Department will be presenting fire safety programs at the County elementary schools; and WHEREAS, the Roanoke County Fire & Rescue Department and Allstate Insurance Company are sponsoring Fire Safety Day on October 5, 1996, from 11 am until 2 p.m. on the grounds of Allstate Insurance Company. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim October 6 through 12, 1996, as FIRE PREVENTION WEEK in Roanoke County; and BE IT FURTHER PROCLAIMED that the Board urges all citizens to observe the week by participating in Fire Safety Day on October 5, 1996, and by installing and maintaining home smoke detectors. t A-100896-2 ACTION N0. ITEM NUMBER ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER .M~,FTING DATE: October $, 1996 AGENDA ITEM: Request for a Transfer of Monies from the Accumulated Depreciation Account of Youth Haven II to allow the Purchase of a Replacement Van for use by Youth Haven II COUNT MIN.~.~13ATQ~__ ~ S S~4M1~~F ~~~... BACKGROUND: The 1986 Dodge 15 passenger van has had several major repairs and is not dependable to be on the road with a group of teen aged girls. There have been several instances when the van had to be towed after breaking down on the interstate highway. This is the only vehicle assigned to the department and it needs to be replaced. The van has 84,919 miles and was included in the un-funded list for the department in the 1996-97 budget. According to the fleet manager in the Department of General Services, the van meets the replacement criteria as established by the County. The estimated cost of a replacement van is $22,054. Once the replacement van is received, the old one will be turned in to the fleet manager for disposal. In calculating the per diem rate which is charged for each child placed at Youth Haven II, depreciation expense is included to provide a funding source for the replacement of assets when they have outlived their usefulness. Funds are available in the Accumulated Depreciation Account for Youth Haven T1 and no new appropriation of County money is needed. The estimated cost of the replacement van is $22,054 and funds are available in the Accumulated Depreciation Account of Youth Haven II for this purpose. r ~- ~-1 Staff recommends the transfer of money from the Accumulated Depreciation Account of Youth Haven TI to cover the cost of the replacement of the van used to transport the residents of this program, Respectfully submitted, ni C~~--~-~ ~ ohn M. Chambl' s, Jr. Asst. County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approved by,%~ Elmer C. Hodge County Administrator ACTION Motion by: H. Odell Minnix to approve transfer of funds VOTE No Yes Eddy ~_ Harrison _~ Johnson x Minnix x Nickens x cc: File John M. Chambliss, Jr., Assistant Administrator Bev Waldo, Director, Youth Haven II Diane D. Hyatt, Director, Finance Elaine Carver, Director, Procurement John Willey, Property Manager Brent Robertson, Budget Manager Abs BRYH2VAN.108 ~~ t, A-100896-3 ITEM NUMBER ~-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 1996 AGENDA ITEM: Request for appropriation of $250,000 to the Department of Economic Development to fund incentives in accordance with the Public- Private Partnership Policy COUNTY ADMINISTRATOR'S COMMENTS: This a "good news request." The original $250,000 has already been used to locate several new companies or to expand existing businesses. The payback in jobs and tax base is very worthwhile. In addition to this request, we really need to identify a new site for the next County business park. Recommend approval. BACKGROUND• The Department of Economic Development seeks to encourage the location of new business and the expansion of existing business in Roanoke County. The Public-Private Partnership Policy provides guidance and direction for the granting of incentives to assist these businesses in making a location or expansion decision. SUMMARY OF INFORMATION: Staff has been working with one small manufacturing company, Optical Cable Corporation's expansion, a hotel prospect, and a food distribution company that wish to construct new facilities in Roanoke County. These projects will generate an estimated $144,900 annually to Roanoke County in new tax revenues . Funds are also needed for preliminary engineering services in environmental testing for several pending economic development projects and prospects. An additional appropriation of $250,000 is requested from the Board of Supervisors to carry the Department through the remainder of the Fiscal Year. Any large projects requiring funding above this level will be brought to the Board of Supervisors for consideration and approval. ,t ~-a FISCAL IMPACT• The Department of Economic Development has either expended or committed $315,788 of Public-Private Partnership funds from the FY 96-97 Budget for nine projects and two special events. Staff is requesting an appropriation of $250,000 from the Unappropriated Balance to honor these commitments. STAFF RECOMMENDATION: Staff recommends that the board of Supervisors approve the request for an additional appropriation of $250,000. Respectfully submitted, v+M> (~ - ~~~~ Timothy W. G ala Director, Economic Development Approved by, Elmer C. Hodge County Administrator ------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: H. Odell Minnix to No Yes Abs Denied ( ) approve 5250,000 appropriation Eddy x Received ( ) from unappropriated fund Harrison ~ Referred ( ) balance Johnson ~_ To ( ) Minnix ~_ Nickens x cc: File Timothy W. Gubala, Director, Economic Development Diane D. Hyatt, Director, Finance A-100896-4 ACTION # ITEM NUMBER ~_^ '- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 1996 AGENDA ITEM: Request to approve emergency water line extension along Trevilian Road. COUNTY ADMINISTR_A_TOR'S COMMENTS: This is an urgent situation and I would like to find a way to help the people connect to County water if possible. Their spring is clearing up but it is still not drinkable and is likely to be unreliable in the future. I would prefer to have 10 people connect to recover as much of the direct cost as possible. I may ask for an additional meeting with the residents in that area to get more people to participate. Request permission to proceed without using General Fund money unless we are unable to do othennrise. Several residents along Trevilian Road have petitioned Roanoke County for public water service. The residents that have petitioned, are presently served by a private water system that has a spring as a source. Recently with the heavy rainfall, the spring muddied and has not cleared up. The area in question is located between Quail Place Road and Old Hollins Road. A water line extension could serve a total of 24 residential properties and would cost $45,000. The Roanoke County Utility Department has installed a temporary water line above ground to serve these residents until a permanent solution is found. With cold weather approaching, it is important to resolve this situation. The Roanoke County Utility Department sent letters to all 24 properties on September 20, 1996. The letter stated that public water could be provided at a cost of $3,645 if a reasonable number of property owners participate. Responses were due in our office by September 30, 1996. As of this date, six of the twenty-four properties have indicated a desire for public water and were willing to pay $3,645 (see attached drawing). It should be noted that five of the six properties served by the private water system (muddy spring) have indicated a desire for public water. The remaining properties have private wells that are adequate at this time. 1 w~ ,.3 Alternative 1: Install the complete water line between Quail Place and Old Hollins Road (approximately 1,500 linear feet). Only 1,1001inear feet would be required to serve the six participants, however, the Utility Department would like to complete the loop between Quail Place and Old Hollins Road. This loop will provide two separate feeds to the Ardmore Subdivision providing better flows and increasing reliability. Costs would be shared as follows: Roanoke County Utility Dept. participation (4001.f.) $12,000. *Citizen participation in construction 6 x $2,300 $13,800. General Fund Advance $19200. Total Cost (1,500 l.f.) $45,000. Alternative 2: Insta11400 l.f. of water line to serve the four participating properties nearest Quail Place. Two of the six participating properties could not be served. * Citizen participation in construction 4 x $2,300 $ 9,200. General Fund Advance $2,800. Total Cost (4001.f.) $12,000. Alternative 3: Take no action at this time, but require that either more properties participate or that participating properties pay a higher cost. *Note: Ofthe $3,645 each property pays, $2,300 is dedicated to construction and $1,345 is applied to off-site facility fees. The $1,345 represents a 50% credit of the normal $2,690 offrsite facility fee. The purpose of the credit is to serve as an incentive for initial participants. The estimated cost of the project is $45,000. The tentative commitment from six property owners is for $13,800. The remaining balance would require $12,000 from the Water Repair and Replacement Unappropriated Balance and an advance from the General Fund of $19,200. This advance will be repaid as new customers in the service area connect to the line. The Board of Supervisors has previously committed $600,000 to these type projects. Staff recommends proceeding with Alternative 1 but allowing other properties a 90 day grace period to receive the $3,645 cost before the service area is established. Properties not participating within this time period would pay their share of construction plus the full off-site facility fee if they chose to connect at a later date. Based on the present fees, the cost to connect at a later date would be $5,490. The project scored 70 out of 100 on the evaluation form with its major drawback being that less than 50 percent of available properties are participating. Also, the six participating properties are in dire need of public water and stafffeels that there is a strong chance that additional properties will connect in the future. 2 ~~ E -..3 SUBMITTED BY: Gary Robertson, P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator ------- ACTION ----------- ------- ------------ ---------- VOTE Approved (x) Motion by: Bob L. Joh nson to No Yes Abs Denied ( ) approve Al ternative # 1 and th at Eddy x Received ( ) staff keep records of the Harrison x Referred ( ) rebavment of General Fund Johnson x To ( ) Minnix ~ Nickens x cc: File Gary Robertson, Diane D. Hyatt, Director, Utility Director, Finance 3 A •. C EVALUATION FORM FOR COUNTY PARTICIPA TION ON PETITION FOR PUBLIC WORKS PROJECTS Points • Does the project provide service to an existing Yes No development? (20) (0) 20 • Does the project eliminate an imminent health Extreme Moderate Slight None hazard? (20) (15) (10) (0) 20 • Percent of total property owners participating in > 75 50-75 <50 project? (20) (10) (0) 0 • Does the project provide expansion capabilities to Extensive Some None other areas? (20) (10) (0) 10 • Benefit/cost ratio (potential income over 10-year >1 .5 - .1 < .5 period/County participation). (20) (10) (0) 20 TOTAL SCORE 70 Rated by R. W. Benninger 10/03/96 \ / -- Fl s s • 3 NC<<eR a 0 e s ^ ~ ~ o ~ ~ ~ ~ e° ~~U1 ~rn e ®. .d ~ rn ~ ~ a vx~~ ; ~~00 ~ C7 z 0 0 ~ zoo c~i~ c ~_ 0 rn -v .. o ~ °~ ~ ~ ~ ~a ~ ~~~ ~~ o~ _ ~ 0 0 M~~~ 34 '~QY 647 MFq~OR sy~~ 643 6 ~<< A~R~~ 2 . :~ S . T'~< X38 Ngss3s <E Cp\ 6S 1 J S C~FS 6S~ CRq/C 0439 ~CCZE hq~ 429 ~~<< 12 ~~ n ~~~~- ~ w 4 v O ~d O t~J C'~ H /` a--~ C°"~ ~. \~ Item No. "" L AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: October 8, 1996 AGENDA ITEM: Request to declare surplus real estate Cable Corporation i 0.488 acre tract of land as and to donate same to Optical COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. The expansion added $4,500,000 to the tax base and 200 jobs. EXECUTIVE SUMMARY• Optical Cable Corporation is currently working on a $4.5 million expansion of their manufacturing facility in Valleypointe. The company is purchasing an adjacent 11 acre tract for the next phase of expansion. Roanoke County owns a 0.488 acre tract at the intersection of Valleypointe Parkway and North Concourse Drive which adjoins the 11 acre tract. Optical Cable Corporation is requesting that the County consider donating this property to them to assist the company in its expansion. The 0.488 acre tract is a residual tract acquired by Roanoke County from the Roanoke Regional Airport Commission in September 1989 as part of a property exchange to obtain the road right-of-way for the construction of Valleypointe Parkway. The 0.488 acre tract does not have development potential as a separate parcel because of the deed restrictions placed on it by the Airport Commission with its transfer to the County. Fiscal Impact: This tract is not generating real estate tax revenue to the County at the present time. Adding it to the 11 acre tract being acquired by Optical Cable Corporation will place it on the tax rolls. Staff Recommendation: Staff recommends that the Board of Supervisors approve the attached ordinance and declare the 0.488 acre tract to be surplus and to donate the real estate to Optical Cable Corporation. f Respectfully submitted: Approved: Timothy W. Gubala, Director Elmer C. Hodge Department of Economic Development County Administrator Project Coordinator ACTION No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by: Eddy Johnson Harrison Minnix Nickens rAX ~ 26.19-1-56 PROPERTY Of ERNEhT hWEETENgERC! ~ NORMA SWEETENP~ERU D. ~. 1070 PG. 347 PROPERTY OF ENf7GltiH GON9TViUGT10N GO.,1NG. Q. r3. 1703 PG. (3Z5 rax ~ 26.(9-1-57 0 66 ° ~ ~ ~~ E -~ \ 5 4 00, tti2~ s ~ ~ 2232 ~6 ~ ~ $;, "c%„ jay ~6, ~ ~ - 6: 3~ ~ e0.876 AG.9 0 \~`~ 3°s. ~~ ti h ~ mN ~ ~~~~, Z i oT / G. 6 0 M ~ 6' ~O, Attachment 1 ,~.. l~ENOTEti 6.043 A FOg bTgEET PURPO~ jAX ~` 3707-; PROPERTY ROANOI/E ~iEGIONAG q. g. 1267 GfEMA1N1N4 PROP. OF P~OAR9 Of hUPERyl90Rti Of l30ANOKE GOdNTy ~ p, g. 1290 NG. 769 0.9. 1292 PG. 9B7 \ n. ~i. t30f Pfc. 1156 6 ~~----- --------- EX/5j PERMANENT GAN04GAPE t „~ ~~~ (7 ) / Q.b. 1301 PG 1166 ~ ~` 5 53°15'03"E> -- 917 3 ~ ~ ~ ryoo 0.488 Ac.~ 'mss-. 61.09' ~ ~~ ~ ~20.OB' ~ ~ I~j'P.U.E rAx # 26.19-1-tiB PROPERTY OP GpN000R5E WIGBERT T hIMPtiON ~RrVG G U.~. 341 ~ 6. 182 (50' R/W) TAX # 26.19-1-59 Q PROPERLY Ol= ~ WIGPrERT I. h1MPdON o ~ q. oi. 468 PU.195 v Q ~ ~ ~ ~ ~ w rAx#26.18->-¢ ~oa~~~ PROPERTY OF NEROG/J T. h1MP50N ~ ~ ~ o Q ~ o _ D.Pi. 968 Pfj. 19/ ~ ~ ~ ~ o z ~ Q, 2 J ~ ~ rRAGT~a ~~~~ PROPERTY OP ? ~ ~ ~. G/NGERfEGr 4E~EGOPMENT GOR1°ORATlON Q pg. l0 Pra.149 ~ a~G~G ~EYp 01,NT E\\ \ \ \ \ ~1?137 8.d'.\ ~ ~- N 93 ° 15' 03"W, 1'775.07' <rOrAG) Fx15T R/w (PPi rl P~. 46) J N ~ N ow ~~ _v ~~~ ~ Q~~m~ ~oQ~~ ~~ ~_ >z i rRAGT 1g lPg PROPERTY OF PVP A550GlATE6, G. 11.g. IZ94 PG ~ 1` TAX ~ 3707'-1-14,1 TaAGT f0 G1Nc KNOW ALL MEN BY THESE PRESENTS, TO WIT: THAT THE BOARD OF SUPERVISORS OF ROANOKE COUNTY ARE THE FEE SIMPLE OWNERS AND PROPRIETORS To BE sueDIVIDED, BOUNDED BY OUTSIDE CORNERS 1 - 16 - 1 INCLUSIVE, WHICH COMPRISES ALL OF THE LAND SUPERVISORS of RoANOKE COUNTY FROM ROANOKE REGIONAL AIRPORT COMMISSION BY DEED DATED 8 AUGUST, 1 CLERK'S .OFFICE OF THE CIRCUIT COURT OF ROANOKE COUNTY, VIRGINIA, IN DEED BOOK 1290. PAGE 769, AND RE- RI ~ ~"DICE ~N DEED BOOK 1292. PAGE 987, AND RE-RECORDED AGAIN IN THE AFORESAID CLERK'S OFFICE IN ,~~~ „a~'~z ;~~., ,. Y~VN111 ,~AVE,~SUBDIVIDED~~THIS LAND. AS SHOWN.. HEREON.~SE-r TFiE r,.. 'R'te`' - .,..L~ " f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 1996 ORDINANCE DECLARING A 0.488-ACRE TRACT OF LAND, LOCATED AT THE INTERSECTION OF VALLEYPOINTE PARKWAY AND CONCOURSE DRIVE IN THE VALLEYPOINTE INDUSTRIAL PARR, AS SURPLUS REAL ESTATE AND DONATING SAID PROPERTY TO OPTICAL CABLE CORPORATION WHEREAS, by deed dated August 8, 1988, recorded in Deed Book 1290, Page 769, and re-recorded in Deed Book 1292, Page 987, and by deed of correction dated February 28, 1989, and recorded in Deed Book 1301, Page 1156, in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, the Board of Supervisors of Roanoke County, Virginia, acquired from the Roanoke Regional Airport Commission a parcel of land containing approximately 8 acres in connection with the creation and construction of Valleypointe Parkway; and, WHEREAS, upon completion of the project, several small parcels of land remained titled to the Board of Supervisors, including that certain parcel containing .488 acre, located at the intersection of Valleypointe Parkway and North Concourse Drive in the Valleypointe Industrial Park, said parcel being more particularly shown on 'Plat of Survey Showing the Subdivision and Dedication of the Property of the Board of Supervisors of Roanoke County' dated May 10, 1990, and recorded in the aforesaid Clerk's Office in Plat Book 12, Page 133; and, WHEREAS, said parcel adjoins an 11.238-acre tract of land, designated as "NEW TRACT 3E-1A" on plat dated August 19, 1996, and recorded in the aforesaid Clerk's Office in Plat Book 19, Page 40, recently acquired by Optical Cable Corporation for the proposed expansion of the company; and, WHEREAS, Optical Cable has requested that the above-described .488-acre parcel be granted to the corporation to assist in the expansion as part of the economic development project; and, WHEREAS, said parcel of land is subject to numerous use restrictions and has no development potential as a separate parcel, except for certain existing or proposed easements on the property, and the County has no current or future use for the property except in connection with this economic development project. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on October 8, 1996; and a second reading was held on October 22, 1996; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the residual parcel of land containing .488 acre, located at the intersection of Valleypointe Parkway and North Concourse Drive in the Valleypointe Industrial Park, as shown on 'Plat of Survey Showing the Subdivision and Dedication of the Property of the Board of Supervisors of Roanoke County' dated May 10, 1990, and recorded in the aforesaid Clerk's Office in Plat Book 12, Page 133, is hereby declared to be surplus and the covenants and restrictions applicable to the property render it unacceptable and unavailable for other public uses, except for public easements and in connection with this economic development project; and, 3. That the conveyance of this property to Optical Cable Corporation is hereby authorized, subject to the following conditions, covenants and restrictions: a. That the property shall be subject to all of the applicable covenants, restrictions and obligations and running with the land, as set forth in the deed dated August 8, 1988, recorded in Deed Book 1290, Page 769, and re-recorded in Deed Book 1292, Page 987, and the deed of correction dated February 28, 1989, and recorded in Deed Book 1301, Page 1156, in the aforesaid Clerk's Office, and the conveyance shall be subject to agreement by Optical Cable Corporation to indemnify and hold Roanoke County and the Board of Supervisors harmless from any loss, claim, or damage as a result of any violation of said covenants, restrictions and obligations. b. That the existing public utility easement, fifteen feet (15') in width, along the northern property line (adjacent to North Concourse Drive) and along the eastern property line (adjacent to Valleypointe Parkway) shall be reserved and retained, together with the right of any public utility company to provide maintenance to any existing facilities located within the easement area. c. That a public drainage easement, a minimum of fifteen feet (15') in width, running generally in a northerly direction from the southeasterly corner of the parcel through the approximate middle of the property, then turning and running westerly to and beyond the western property line, the exact width and location of which shall be shown upon a plat provided by Optical Cable and approved by the Roanoke County Department of Engineering & Inspections prior to the conveyance, together with rights of ingress and egress from the public road for construction or maintenance, shall be reserved and retained. 2 ..1.. ~ l d. That all costs and expenses associated herewith, including but not limited to survey costs, attorneys fees, and recordation of documents, shall be the responsibility of Optical Cable Corporation. 4. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the donation of said property, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. 3 ACTION NO. ITEM NO. i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 1996 AGENDA ITEM: ORDINANCE RESCINDING ORDINANCE 52395-12 AND ACCEPTING AN OFFER TO PURCHASE THE HUNTING HILLS WELL LOT (TAX MAP NO. 88-1-3-28) COUNTY ADMINISTRATOR'S COMMENTS: fI ~~~~~ This ordinance authorizes, approves, and implements the settlement of the dispute over the Hunting Hills well lot between the neighbors on Fawn Dell Drive, Thomas Newcomb, and the County. This dispute arose over the County's proposal to sell a surplus well lot located on Fawn Dell Drive in Hunting Hills. By Ordinance No. 52395-12 and after notice as required by law, the County accepted the offer of $30,000 from Thomas Newcomb for this surplus well lot. A question was raised with respect to the "well lot" designation by Mr. Newcomb's attorney and title insurer. The County attempted to accommodate the transaction by vacating the subdivision plat to remove the "well lot" designation. The neighbors objected. The parties negotiated a mutually-agreeable solution to this problem. SUMMARY OF INFORMATION: This ordinance authorizes, approves, and implements the settlement of this dispute by the following actions: - rescinds Ordinance No. 52395-12; - accepts the offer of $17,000 for this well lot from several of the neighbors; - reimburses Mr. Newcomb for his expenses in the amount of $6,000, and releases and settles any and all claims he might have concerning this transaction; and - conveys this well lot with the restriction that no single family structure shall be constructed on it. A copy of the settlement negotiated and executed by the parties is attached. 1 ~" The first reading of this ordinance is scheduled for October 8, 1996, and the second reading is scheduled for October 22, 1996. Upon adoption of this ordinance and closing of this transaction, the County will receive $17,000. $11,000 will be paid into the water fund in accordance with the trust agreements of the 1991 water revenue bonds; the remaining $6,000 will be paid to Thomas Newcomb. It is recommended that the Board favorably consider the adoption of the attached ordinance. Respectfully submitted, ~~ . ~ ~~~ Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by G:\ATTORNEY\ PMM\ H HORDSET.RPT Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens 2 ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 1996 ORDINANCE RESCINDING ORDINANCE 52395-12 AND ACCEPTING AN OFFER TO PURCHASE THE HUNTING HILLS WELL LOT (TAX MAP NO. 88-1-3-28) WHEREAS, Ordinance 52395-12 accepting the offer of Thomas Newcomb to purchase the Hunting Hills Well Lot (Tax Map No. 88.13- 3-28) for the sum of Thirty Thousand Dollars is hereby rescinded; and WHEREAS, as a result of the "well lot" designation placed on the subdivision plat for Section 3 of Hunting Hills, it appears that this property is restricted for use only as a "well lot," and therefore, is of use only to the adjoining property owners along Fawn Dell Road; and WHEREAS, as settlement of the dispute between Roanoke County, the adjoining property owners in Hunting Hills, and Thomas Newcomb, the County has agreed to pay Mr. Newcomb the sum of Six Thousand Dollars ($6,000) for his time and expenses involved in attempting to purchase this well lot, and as payment for Mr. Newcomb's release of his interest in this well lot; and WHEREAS, said adjoining property owners have offered to purchase this well lot from Roanoke County with the restriction that this lot shall not be used for the construction of any single- family dwelling. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Ordinance 52395-12 is hereby rescinded and repealed. 2. That pursuant to the provisions of Section 16.01 of the ~~ Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on October 8, 1996; and a second reading of this ordinance was held on October 22, 1996, concerning the disposition of the Hunting Hills Well Lot, Tax Map No. 88.13-3-28. 4. That an offer for said property having been received, the offer of to purchase the Hunting Hills Well Lot, Tax Map No. 88.13-3-28, for the sum of Seventeen Thousand Dollars ($17,000) is hereby accepted/rejected. This conveyance is subject to the restriction that no single family dwelling shall be constructed on this lot. 5. That the purchase price for the property shall be paid upon delivery of a deed therefor, Eleven Thousand Dollars ($11,000) of that sum to be paid into the water fund in accordance with the trust agreements of the 1991 water revenue bonds; the remaining Six Thousand Dollars ($6,000) to be paid to Thomas Newcomb in settlement of any and all claims arising from this transaction. 6. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption. °~ AGREEMENT On Tuesday, September 24, 1996 Mr. Thomas Newcomb, Mr. Tyler Moore (representing various residents and neighbors of Fawn Dell Drive in Hunting Hills, Roanoke County, Virginia), and the County of Roanoke agreed to settle their dispute with respect to the sale of the Hunting Hills well lot (tax map number 88.13-3-28). The Mr. Moore agrees to pay to the County the sum of $17,000. The County agrees to pay Mr. Newcomb the sum of $6,000 from these proceeds. In exchange for these payments, the County shall convey said well lot to the parties represented by Mr. Moore with the restriction that this shall not be used for the construction of any single family dwelling. Mr. Newcomb shall release his interest in purchasing this well lot as provided in Ordinance No. 52395-12. Closing of these transactions shall occur upon adoption of an ordinance authorizing and approving same by the Board of Supervisors of Roanoke County, but not later than October 24, 1996. Tyler McJore -'I' as Newcomb County of Roanoke ACTION # ITEM NUMBER / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 1996 AGENDA ITEM: Request to vacate a 50 foot unimproved right-of-way referred to as Pettit Avenue, as recorded in Plat Book 3, Page 98 and located in the Hollins Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: .~-~ EXECUTIVE SUMMARY: Staff is recommending that the unimproved right-of-way be vacated on the condition that a 15 foot public utility easement is retained adjacent to the right-of-way for Belle Haven Road. Once the Pettit Avenue right-of-way is vacated, the property will be divided evenly and combined with the property adjacent to both sides of the former right-of-way, per the requirements of Title 15.1, Chapter 11, Code of Virginia, 1950 (as amended) as cited in Section 15.1-482. BACKGROUND: The petitioners, Mr. William L. and Ms. Margaret D. Brogan, Mr. Robert A. English, Mr. Garland Sheets and Mr. William J. Watson and Ms. Betty D. Watson, are the owners of the parcels adjacent to Pettit Avenue(unimproved), which parcels are more particularly described as Lot 1, Block 5, Belle Haven, Lot 8, Block 5, Belle Haven and Tract `C' Green Ridge, Lot 9, Block 5, Belle Haven, Lot 8, Block 3, Belle Haven, respectively, recorded in Plat Book 3, Page 98 and located in the Hollins Magisterial District. The petitioner's desire to vacate Pettit Avenue (unimproved), which is 50 feet in width, and approximately 400 feet in length, shown on the attached map and recorded in Plat Book 3 , Page 98. Once this right-of-way is vacated, the property will be divided evenly and combined with the property adjacent to both sides of the former right-of-way, as per the requirements of Title 15.1, Chapter 11, Code of Virginia, 1950 (as amended) as cited in Section 15.1-482. ~3 ST.TNIIKARY OF INFORMATION Roanoke County is in support of this vacation of the right-of- way because this section of Pettit Avenue serves only as right-of-way to a 2.80 acre tract. This tract is additionally served by the access to the property from State Route 1832/North Barrens Road. County staff has received no objections, but were requested by American Electric Power to retain a portion of the right-of-way as a public utility easement (PUE). Therefore, Roanoke County is requesting that the described right-of-way be vacated and at the same time a 15' public utility easement (PUE) be retained parallel to Belle Haven Road. These steps should be done in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia 1950, as amended, by the adoption of the attached ordinance. First reading of the proposed Ordinance is scheduled to be held on October 8, 1996; A public hearing and second reading is scheduled for October 22, 1996. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors approve the first reading of the ordinance to vacate the referenced right-of-way and maintain a portion of this area as a PUE and instruct the County Attorney to prepare the necessary ordinance. APPROVED BY: ~~ Arnold Cove '"rec or Elmer C. Hodge of Engineering & I pections County Administrator ----------------------------------------------------------------- ACTION Approved ( ) Denied ( ) Received ( ) Referred To Motion by: VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens pc: Paul Mahoney, County Attorney AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 1996 ORDINANCE VACATING AND CLOSING A 50-FOOT UNIMPROVED RIGHT-OF-WAY REFERRED TO AS PETTIT AVENUE LOCATED NORTH OF THE INTERSECTION OF BELLE HAVEN ROAD (ROUTE 5057) AND PETTIT AVENUE FOR APPROXIMATELY 400 FEET IN LENGTH, AS RECORDED IN PLAT BOOK 3, PAGE 98, AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, William L. and Margaret D. Brogan (Lot 1, Block 5, Belle Haven), Robert A. English (Lot 8, Block 5, Belle Haven, and Tract "C" Green Ridge), Garland Sheets (Lot 9, Block 5, Belle Haven), and William J. and Betty D. Watson (Lot 8, Block 3, Belle Haven), the petitioners, are owners of the above-referenced properties as shown on the attached map prepared by the Roanoke County Engineering and Inspections Department; and WHEREAS, said lots are adjacent to an unimproved section of Pettit Avenue between Belle Haven Road and the property of Robert A. English and Garland E. Sheets; and WHEREAS, the petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close the section of unimproved right-of-way referred to as Pettit Avenue located north of the intersection of Pettit Avenue and Belle Haven Road (Route 5057), measuring 50' feet in width and approximately 400' in length, said right-of-way having been created and shown on the Map of Belle Haven record as aforesaid in Plat Book 3 at page 98; and WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and WHEREAS, notice has been given as required by Section 15.1-431 ~"' of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on October 8, 1996; and the public hearing and second reading of this ordinance was held on October 22, 1996. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved section of a right-of-way, situate in the Hollins Magisterial District and referred to as Pettit Avenue, being 50 feet in width and extending approximately 400 feet in length, located north of the intersection of Pettit Avenue and Belle Haven Road (Route 5057) as shown on the Map of Belle Haven recorded in the Roanoke County Circuit Court Clerk's Office in Plat Book 3 at page 98, be, and hereby is, vacated to the extent that any public or County interest may exist, pursuant to Section 15.1- 482 (b) of the 1950 Code of Virginia, as amended, subject to the following conditions: (a) That all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners; and (b) That a 15' public utility easement is hereby retained and reserved as shown on the attached plat prepared by the Roanoke County Engineering & Inspections Department, together with the right to provide maintenance to any existing public utility facilities located within the 15' easement area, and together with the right of ingress and egress thereto from a public road; and (c) That the vacated area of land shall be added and combined, by deed or by plat, to the adjoining properties as provided by law and the petitioners shall comply with the Roanoke County Subdivision Ordinance, the Roanoke County Zoning Ordinance, and other applicable laws, regulations, and requirements, including recordation of the necessary documents, in connection with this vacation or any subsequent subdivision of the property. 2. That the Department of Engineering and Inspections shall record a certified copy of this ordinance along with the attached J_3 plat prepared by Roanoke County with the Clerk of the Circuit Court of Roanoke County, Virginia, and the recordation costs shall be payable by the petitioners. 3. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinance in conflict with the provisions of this ordinance be, and the same hereby are, repealed. C:\OFFICE\ W PW IN\ W PDOCS\AGENDA\ VACATION\ PETTIT.AVE ~~ ~ ~:~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 1996 RESOLUTION 100896-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for October 8, 1996, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Confirmation of committee appointment to the Grievance Panel. 2. Acceptance of Sanitary Sewer Facilities serving the Davis Development. 3. Request from School Board to accept and appropriate $1,600 grant from the Adams Foundation for an automatic door system at Northside High School. 4. Request from School Board to appropriate $38,647 insurance reimbursement to repair gym floor at the Roanoke County Career Center. 5. Request from the School Board to appropriate $16,695 received from VDOT for easements at Cave Spring Junior High School property. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent 1 ,~ r Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent 2 A-100896-S.a ACTION NO. ITEM NUMBER ~ -/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 10, 1996 AGENDA ITEM: Confirmation of Committee Appointment to the Grievance Panel COUNTY ADMINISTRATOR'S COMMENTS: ~ Grievance Panel Supervisor Eddy nominated Raymond C. Denney, alternate, to serve another two-year term which will expire on October 10, 1998. It is recommended that the above appointment be confirmed by the Board of Supervisors. Respectfully submitted, ~~. G~e.~..~.._. Mary H. Allen, CMC Clerk to the Board Approved by, G~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Abs Denied ( ) approve Eddy x Received ( ) Harrison ? Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Grievance Panel A-100896-S.b ACTION # ITEM NUMBER L'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 1996 SUBJECT: Acceptance of Sanitary Sewer Facilities Serving the Davis Development COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of the Davis Development C. E. Lacy, Jr., have requested that Roanoke County accept the Deed conveying the sanitary sewer facilities serving the subdivision along with all necessary easements. The sewer facilities are installed, as shown on plans prepared by Raymond Robertson entitled Davis Development, dated Apri127, 1994, which are on file in the County Engineering Department. The sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the sanitary sewer construction is $6,350.00 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the sanitary sewer facilities serving the Davis Development along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. ~- a SUBMITTED BY: APPROVED: ~~ Gary Robe son, P.E. Utility Dir ctor Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Abs Denied ( ) approve Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections Paul M. Mahoney, County Attorney h DEED OF EASEMENT AND ASSIGNMENT ~~~ THIS DEED OF EASEMENT AND ASSIGNMENT, made this 1Cp~ day of -~, 19~, by and between: Martha D. Carper, Administratrix of the Estate of Charles M. Davis, Sr. hereinafter referred to as the "Administratrix," party of the first part; the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of the second part. :WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the Administratrix does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of SPECIAL WARRANTY OF TITLE, in fee simple unto the Board all sewer lines, fittings, laterals, connections, pumps, manholes and any and all other equipment and appurtenances thereunto, in and to the sewer systems in the streets, avenues and public utility, sewer easement areas that have been or may hereafter be installed, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown and described and designated as follows, to wit: As that portion of the real estate shown on the subdivision map for C. M. Davis, Sr., Estate, made by C. E. Lacy, Jr. identified as the remaining land consisting of 0.620 acres and on file in the Roanoke County Engineering ,. ,• L-~ Department. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby executes this instrument on behalf of the Board of Supervisors of Roanoke County, Virginia to signify the acceptance of this conveyance pursuant to Resolution No. adopted by said Board of Supervisors. WITNESS THE FOLLOWING signatures and seals: ~(4~-`t~n c~~ ~ ~~ ~ L~ a ~ M u,, ~ ~A a~A Ld~ ~ ~ ~~ ~z ~ (SEAL) Martha D. Carper, AcTministratrix of the Estate of C~h arles M. Davis, Sr. State of E~otrrrty/City of: , to wit: The foregoing deed was acknowledged before me this: / ~o~ ,day of ~ , 19 ,~~, y. ~~ g ~~~~~ ~ ~ Notary Pub is My Commission expires: ~/3!/~ `I G.~~ Approved as to form: County Administrator of Roanoke County, Virginia By County Attorney Elmer C. Hodge State of County/City of: , to wit: The foregoing deed was acknowledged before me this: day of , 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia Duly authorized officer on behalf of as Title Notary Public My Commission expires: L-~• NORTH I- .• S / gKI~~Y _ '~ -.- .+ROAD _ ~(Rz' x`9041 - _------ - }/.Il ~ fdt to ~ - i .. ..l/ZY 1j' W "~ .f . t ~ ~~ .. - Et/3T/NG /!'~, W,OTFQ MA/,U - ~'f -~ i ea s W W - W tAK~' ~ ~. ~ - '- - .- ~ .ast J o•is : snW re t+e -_ `--+-~ .V23'03 JOB+ ~• -_-- i ~4r- ~ ~i wlt!'29 JO' _-_.. __ • ~~ ~- o ~Q.A[-S//KL ~ ~. 1V~ ! 'yI 6~ f~[A"''Mll ~,• 2~ /S~/It/ ~ ... _ 'A/. A. M'~J/f•lI . 1 .. Z. \ ~ - ~f 11 . ::'• . ~ _ _ _ ~ ... ` ~4 _ .: t /~ D~.+er 3 ~ X11. i tl tf tp'cCA/NN~L 6s~-+ ~ ~ ~ (p {r _ 00 : t ~ ~ b l i , ~ ~ i 1 I fb sr urraTe o rn ~t I ,rw a...~ / 1_ ..J /s'Lrwt 1 ~ F~ ~ ; /,. ~ 1 1` 1JMAUOKE CO. `.` , {~ .I I O / .. ~ /~ ~ '- ._ F •~ ~ L ~I~ oary I 1 - 1 ~ ~ \ ( / et / t . ~ ~ I I ~~ ~ \ ~ o ~uY... o~ - _ y / ~ ~ I ~ ~ Kul. 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Zs2I y CAa/LYEO TO .POAN01f Cd : ~ .'\ yG •,' _ ., _d WAOOJ'.CRC1~S/.•!f NOMIOMKItf ~ISSOC/ATGS ' 90 i - _ h soveo .t-J • . _ _ .': ~ O -' ~-~.tAwio uJL:OOLN S~ACC .. - _ _ .. o a _ ~~ - - r ~ d i~-S Sf_ wE2 S ~~S_ S _ .. .. v :cxisrnva __~ s _ 4 3 b _ ~ _ - - _~ ' ' ~~ .` _ . ,.. =~• ''S'/TE PLA/V ROANOKE COUNTY SANITARY SEWER FACILITIES UTILITY SERVING DAVIS DEVELOP^1ENT DEPARTMENT ., - , ~, ~ ` A A-100896-S.c ACTION NO. ITEM NUMBER G... ^" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE : October 8, 1996 Acceptance of a $1,600 grant for automatic door openers at AGENDA STEM: Northside High School COUNTY ADMINISTRATOR'S COMMENTS: ~ /J /J~ BACKGROUND• Roanoke County Schools, through Mrs. Denise Swanson, parent, has solicited grants/donations for installation of automatic door systems (automatic door openers) to facilitate entrance to school buildings. for individuals with disabilities. The ADA Committee determines the order of installation unless a designated grant is received. The first door opener is scheduled for Hidden Valley Junior and funding has been pledged. This is the second door opener and it will be installed at Northside High. SUMMARY OF INFORMATION Roanoke County Schools has received a $1,600 grant from the ADAMS FOUNDATION in Stuart FL. for an automatic door system to be installed at Northside High. FISCAL IMPACT• This funding will be used to cover purchase and installation of automatic door opener at Northside High. • STAFF RECOMMENDATION: L "' Staff recommends appropriation of $1,600 to the School Board CIP Budget. Respectfully submitted, Homer D. Duf irector Facilities and Operations Approved by,,,((~~ ~' 0'l~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Abs Denied ( ) approve Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Dr. Deanna Gordon, Superintendent of Schools Homer Duff, Director, Facilities and Operations Diane D. Hyatt, Director, Finance A-100896-5 . d ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE HOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE : October 8, 1.996 Request to appropriate $38,647 insurance reimbursement to repair AGENDA ITEM: floor damage from leak at the Roanoke County Career Center COUNTY ADMINISTRATOR'S COMMENTS: /~ BACKGROUND• In December 1994, a steam. line ruptured and damaged some of the gym floor at Roanoke County Career Center. We made temporary repairs to the floor. In November 1995 the water line to a water fountain in the gym ruptured. A large amount of water spilled over and under the gym floor. The floor was damaged extensively by the moisture -- boards warped and the floor warped in numerous places. William Byrd High and Parks & Recreation had to discontinue use of the facility for safety reasons. We attempted several unsuccessful corrective measures. Finally, it was necessary to replace the floor at a cost of $54,451.60. Insurance coverage to date is $38,647.70. They are reviewing our total costs to determine any additional coverage. SUMMARY OF INFORMATION The insurance company has approved reimbursement for damages up to $38,647.70 to date. FISCAL IMPACT• This money will be used to help pay for the expense of replacing the floor. The remainder will be covered from Facilities and Operations budgets. ~,,,,,, STAFF RECOMMENDATION: Staff recommends appropriating $38,647.70 to the School Board CIP Budget. Respectfully submitted, Approved by, /, C~~~--~' Homer D. Duff, Director Elmer C. Hodge Facilities and Operations County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Harry C. Nickens to approve VOTE No Yes Abs Eddy ~ Harrison x Johnson x Minnix x Nickens x cc: File Dr. Deanna Gordon, Superintendent of Schools Homer Duff, Director, Facilities and Operations Diane D. Hyatt, Director, Finance A-100896-S.e ACTION NO. ~" ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE : October 8, 1996 AGENDA ITEM: Appropriation to School CIP of $16,695 for VDOT Easement at Cave Spring Junior High School COUNTY ADMINISTRATOR'S COMMENTS: ~~ ~~~~ ~~~ BACKGROUND• In planning for- the improvements to Ranchcrest RD, VDOT has requested easements on Cave Spring Junior property. The School Board has negotiated the amount of $16,695 as compensation for anticipated modifications to the site such as fencing, new discus pad, and moving footbridge. SUMMARY OF INFORMATION VDOT has offered $16,695 to compensate for the anticipated site modifications. FISCAL IMPACT: The $16,695 will be used for necessary modifications to the site after the road expansion project is complete. ~, i STAFF RECOMMENDATION: ~~ Staff recommends appropriation of $16,695 to the School Board CIP Budget. Respectfully submitted, Approved by, Homer D. Duff, irector Elmer C. Hodge Facilities and Operations County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Denied ( ) approve Eddy x _ Received ( ) Harrison ~ Referred ( ) Johnson To ( ) Minnix x _ Nickens ~ _ cc: File Dr. Deanna Gordon, Superintendent of Schools Homer Duff, Director, Facilities and Operations Diane D. Hyatt, Director, Finance Abs t,./ ~" / GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Beginning Balance at July 1, 1996 (unaudited) $7,176,332 7.92% Balance at October 8, 1996 $7,176,332 7.92% Changes below this line are for information and planning purposes only. Balance from above $7,176,332 Reserve for R.R. Donnelly -Phase II (570,000) Potential Liability (1,200,000) $5,406,332 5.97% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1996-97 General Fund Revenues $90,565,107 6.25% of General Fund Revenues $5,660,319 Respectfully Submitted, ~~,.,~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Gen96. WK4 o-~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1996 (unaudited) $648,413.00 (Includes final payment from City of Salem which was received in June 1996) Balance at October 8, 1996 Respectfully Submitted, ~~~~, ~~~ Diane D. Hyatt Director of Finance $648,413.00 I M:\Finance\Common\Board\Cap96. WK4 ~-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1996-97 Original Budget $305,313.00 August 27, 1996 Public-Private Partnership (105,220. Balance at October 8, 1996 $200,093.00 Respectfully Submitted, ~~~ ~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Board96. WK4 m .- v ~^ N o o m 0 0 W w ~ c~ F- a an N d c .v d C > '\ ~N d ^ K M .~ Q) N o ~L a-• W U 1- Q Q O C 4. O N O IC 'N O U1 O d Q N I E ~ _ ++ F- N Z wo O 0. 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Q 17 W ~ w d V a V N ~ L d i U N L ~ Oi 7 ma 7 E 0. .-~ i W M d' O' o 111 7 7 T ~ O O i 1 I 600 k~oo II '~~~ ~ul~ `l ~l ~?+ al a ui ~•~-- •t 6~ m Vi M M W vi N 1 it _ W 1111 1 N > •D 1' N t+ a c U 7 .a O > U L U ~0i ¢ to T -~ L ~ i7 O C r L c W d s• > .C. C M W N W P G~ O O a N M r~ M N W M 0 M M N F ~t v N G~ r~ m •J l: d E L ro 4 O 1 C O Z O 0 1 t 1 7 0 ~o r o r V iJ q1 ~ ~ v' i 7 7 r r- 0 J Op ,~ K ti Y 7 N d UI C L F- C 7 m L G N P O 9 !i a g a P 6 q q a a P d a o r' r r r :~ p i ti r - .- 0 O~ T ~ ~ ~ ~ < c N r- J N N ~ r~ r` ~ ~ ~ ti 1- ~ ~ M M T C~ m o~ O o 0 0 M M 0 0 N N Q V M M O O O~ T N N I N N r` r` ~ ~ W In c m i ti r O~ T 1 M M t- F I M M 1- r' i m m 0 CI Z LL J ¢ J i- 6 ~ o N O Z Q K U r a p t 0• 9 8 1 g 3 8 R F j o-/ ~auz~#~ of ~uttz~u~e d-5 ~ ~ ~~~~~ ~c F O~ RoAN~~ ~. , L F` ~ A 2 _~ 7 ? J ' d~ 1838 RECOGNIZING THE DEDICATION OF THE CHURCH OF THE HOLYSPIRIT EVANGELICAL EPISCOPAL CHURCH WHEREAS the Church of the Holy Spirit Evangelical Episcopal Church is one of the newest and fastest growing church in Roanoke County, and WHEREAS, the Church of the Holy Spirit will hold their inaugural services on September 22, 1996 and their Dedication on September 26, 1996 in their new $2.2 million facility; and WHEREAS, during the building of this facility, the Church of the Holy Spirit worked in partnership and excellent cooperation with the government of Roanoke County; and WHEREAS, the Church officials agreed to change their entrance at the church at an additional cost of thousands of dollars to promote harmony and goodwill with the residents in the surrounding community; and WHEREAS, the Church of the Holy Spirit provides ethical leadership and moral guidance to many of the citizens of the Roanoke Valley. THEREFORE, BE IT PROCLAIMED, that we, Bob L. Johnson, Chairman of the Board of Supervisors of Roanoke County, Virginia and H. Odell "Fuzzy" Minnix, supervisor from the Cave Spring Magisterial District, do hereby recognize the Church of the Holy Spirit Evangelical Episcopal Church on the occasion of the dedication of their new church facility; and FURTHER, we express our best tivislzes for a successful future t zcials and membership of the church. Bb L. Johnson hairman 4 ~ H. Odell "Fuzzy" innix, Supervis r ATTEST: Mary H. Allen, Clerk tah Cn~~tn#~ u£ ~att~ta~e D-5 ~c ra- OF FtOANp~~ { ~. , A L h 'A Z ~ ~ Z ~ a` 1838 DECLARING THE WE F OCTOBER 6 - 92, 9996 AS YWCA WEEK WITHOUT VIOLENCE WHEREAS, .the second annual YWCA Week Without Violence. a public awareness campaign led by the YWCA of the U.S.A., fa//s on October 6 through October 12, 1996; and WHEREAS, the YWCA, the oldest women's membership movement in the United States, has a long history of empowering women and families, fostering racial justice, and preventing violence; and WHEREAS, the YWCA represents more than one million women, girls, and their families through 363 local member associations with programs in more than 4,000 communities in all 50 states; and WHEREAS, YWCAs across the country provide a wide range of programs and services inclusive of battered women's shelters and counseling, residence for women and children, child care, support to victims of rape and sexual assault, job training, sports and fitness, and legal advocacy; and WHEREAS, the campaign will focus unprecedented attention on practical and susfainab/e alternatives to violence of YWCAs, schools, community organizations, neighborhoods, and workplaces nationwide, and in 95 countries around the world; and WHEREAS, the campaign will provide a series of national and local forums that will inspire communities to work together to create effective alternatives to violence, and the YWCA Week Without Violence is a challenge to all Americans to spend seven days without committing, condoning, or contributing fo violence. NOW, THEREFORE, 1, Bob L. Johnson, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim throughout Roanoke County the week of October 6 - 12, 1996, as YWCA WEEK WITHOUT V10LENC ~~/Y'"'"""" Bob L. Joh on, Chairman ATTEST: Mary H. Allen, Clerk 1 ACTION NO. ITEM NO. ~- `~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 1996 AGENDA ITEM: Progress Report on the Comprehensive Plan COUNTY ADMINISTRATOR'S COMMENTS: progress: The following items were completed since the last progress report was submitted to you on September l0: • Conducted the third meeting of the CAC on September 12, which include the continued discussion of a citizen participation strategy, finalized the community planning areas, and reviewed the demographic analysis prepared by staff. • Complete a statistical evaluation of Traffic Zone Data prepared by Planning District Commission as another indices of intra county growth. • Prepared and reviewed with the Commission a detailed work program to undertake a general "scoping" process with the CAC in preparation for community involvement in January 1997. It is anticipated that the following tasks will be completed within the next 30 days: • In preparation of the fourth CAC meeting on October 24, complete draft mapping and statistical analysis of land use, building trends, and sewer and water service areas using the GIS system and prepare a listing of land use/growth management issues for further analysis and discussion. • Initiate research on information for general "scoping" process pertaining to resource protection and community facilities. • Review, evaluate and draft type components of current plan which retain validity. • Complete the final preparation and printing of the Demographic analysis. a~ ~ 2 If you would like additional information on any of the above activities, please contact Jon Hartley or Gary Mitchell at the Department of Planning and Zoning at (540) 772-2068. Respectfully ~ubmitted, Approved, ~-~ Terrance Harr' gton, AICP Elmer C. Hodge Directo of Planning & Zoning County Administrator Action Approved ( ) Motion by Denied ( ) Received ( ) Referred to Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens Item No. - ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMTNTSTRATION CENTER IN ROANOKE, VTRGINIA, ON TUESDAY, MEETING SATE: October $, 1996 ~,GENDA ITEM: Work Session to review updated master plan for Virginia's Explore Park BOUNTY ADMINISTRATOR'S COMMENTS: I~,XFC'~TIyE SU~(1~IARY- At the end of the Roanoke River Parkway tour the Board will enter Virginia's Explore Park the way thousands of Blue Ridge Parkway travelers will do when the Parkway is completed next summer. The location of year 'round activity centers will be pointed out, including: the newly announced Welcome Center to greet and orient visitors to Explore, the Brugh Tavern for future dining, and parking. During the work session, Explore's updated master plan will be discussed, highlighting ways of handling anticipated increases in traffic and other features on the south side of the Roanoke River. A Roanake County staff committee has been working with Virginia's Explore Park to update the Park's master plan far the south side of the Roanoke River and to assist in meeting County standards. This update will provide the Board the earliest opportunity to see and ask questions about the updated master plan, current construction schedule, and latest activities planned at the Park. Chet Simmons, General Manager of Virginia's Explore Park, plans to meet the group at the Roanoke River Parkway entrance into the Park. Respectfully submitted: ~, i .~.-~ yce , .Waugh, Econo c Development Spec. Department of Economic Development Elmer C. Hodge, Jr. County Administrator ACTTON VOTE No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by: Approved: Eddy __,_ u T Johnson __._ ____ Harrison Minnix _____ _..__. ____ Nickens T .` ____ ~~ VIRGINIA'S EXPLORE PARK Narrative Evaluation of Program Compiled by Mark L. Shanks Spring, 1996 NARRATIVE EVALUATION OF PROGRAM 6/15!96 ~i Introduction In the past few months, Explore Park has undertaken another in a series of ambitious masterplannings processes, trying to chart a course for future park development. While much has been done previously in terms of buildings and facilities, program analysis appears to have lagged behind or been considered as an afterthought in much of the previous planning processes. This document attempts to change this tradition, by setting out in narrative what program currently exists within the park, its state of development, and point out both future opportunities and challenges to be considered in creating an integrated masterplan for Explore Park. This work has been compiled with the assistance and cooperation of the vast majority of staff at Explore. While the facts stated have been discussed with each of the concerned parties in the course of creation of this narrative, the opinions expressed therein are my own and stand as suggestions of one departing professional to those who will guide the masterplanning process further. Best of luck to you all and a bright future to Explore Park, Mark L. Shanks M. SHANKS NARRATIVE EVALUATION OF PROGRAM INTRODUCTION 6/15/96 ~_ ii THE MISSION 1 HISTORICAL INTERPRETATION AT EXPLORE PARK 2 ENVIRONMENTAL INTERPRETATION AT EXPLORE PARK 2 RECREATION AT EXPLORE PARK 3 CHESTNUT RIDGE 4 WELCOME CENTER 5 BRUGH TAVERN 6 O VERNIG73T CABINS 7 ADMINISTRATIVE OFFICES 7 .RIVERSIDE 8 HANCOCK EDUCATION CENTER RAWANOKE TRADING COMPANY MC KEE'S FORD /RIVER ROAD 8 9 10 SLUE RIDGE SETTLEMENT 7 2 FARMSTEAD 12 BLACKSMITH AND WHEELWRIGHT SHOP 1=1 SCHOOLHOUSE ] 5 BANK BARN I C AFRICAN AMERICAN INTERPRETIVE AREA 17 GRIST MILL 18 FRONTIER LIFE AREA 20 LONGHUNTER ENCAMPMENT PIONEER CABIN FRONTIER FORT 20 21 21 NATIVE AMERICAN VILLAGE 23 DEER RUN RIDGE 25 MOUNTAIN UNION CHURCH 2> M. SHANKS NARRATIVE EVALUATION OF PROGRAM 6/15/96 ~% ` __I -~ 1 FUTURE DEVELOPMENT ~7 INN/TAVERN/ORDINARY FOR BRS 27 ACRES 2S RIVER CORRIDOR.,, 30 BACK CREEK NATURAL AREA 31 DICKERSON PLACE 32 SOUTH OPS 33 JAMES FARM 34 .PAINTER FARM 35 M. SHANKS ~~ `~ _ 1 THE MISSION T~je mission o f Virginia's Ex~~ore Par is to ~je[~ eac~j visitov rediscover t~je ~jistorv~ o f t(~e ~anc~ and peoy~~e o f ~rvestern Virginia through experiences that reveal the past a~c~ illuminate t~je f ~ture. NARRATIVE EVALUATION OF PROGRAM 6!15196 Historical Interpretation at Explore Park ~- i Historical interpretation within Explore Park should fit within the mission statement's description of "help[ing] each visitor to rediscover the history of the land and the people ....through experiences that reveal the past and illuminate the future." Interpretation should be designed to provide for active and participatory visitor experiences: Primary among the types of historical interpretation to be used within the park should be living history: Living history is historical interpretation in which the interpreter embodies or portrays the ... -- - history represented by costume,°actions, character; and/or language. By its dramatic nature, living history provides for a more interesting and involving . . experience on the part of the audience than is typical to history museums. Interpretation should rely upon the best and most accurate>research, presented with a passionate regard for honestly presenting the story of western. Virginia. This story must focus on all the aspects and peoples who contributed o this society, and speak to the region's deep and abiding connection to broader social and national movements. The parks interpretation should not avoid difficult issues, but rather present them with candor and truthfulness, relying on sound primary research and documentation to support our program. The presentation of history at Explore, given the broad nature of our regional. emphasis and wide time period, generally should focus on the typical rather than the specific in dealing with the story presented. The interpretation of individual buildings, as well as the artifacts, reproductions, and interpreter dialogue which give these items life should therefore be aimed more towards describing the general condition of the historical period and region, rather than focusing upon any individual, particular, or idiosyncratic background. Environmental Interpretation at Explore Park Environmental interpretation at Explore park should help the visitor to understand the evolution of the local environment and the historical relationship between man and nature in the Roanoke region. Interpretation should foster an appreciation of the change over time and give our audience tools to explore their own environment and its future. Programs should be available and geared for atl levels of knowledge, from beginners to experts and youth to seniors. Interpretation should be exciting, involving, and provocative. The visitor to Explore should have ample opportunity to learn about the flora and fauna contained within Explore Park, as well as to understand the variety of ecosystems represented in terms of structure and adaptation. Explore should provide a venue to discuss natural resources management upon public lands. M. SHANKS NARRATIVE EVALUAT{ON OF PROGRAM 6/'15/96 Recreation at Explore Park Explore Park should provide a recreational asset to the Roanoke Valley and the ~"' western Virginia region. Having great natural scenic beauty, large open spaces, and being the largest piece of public recreational land close the Roanoke metropolitan area, the park should provide a venue for all recreational usage that compliments our twin goals of historical and environmental education. Explore Park should strive to make provide each visitor with an experience that is both recreational and consistent with our mission statement. Programming involving nondestructive enjoyment of our extensive forest lands, hiking trails, natural areas, rivers, streams, and meadows should be encouraged. Provisions should be made to accommodate hikers, picnickers, bird and animal watchers, campers, canoeists, horse enthusiasts, fishermen, and others whose nature loving activities are traditionally pursued out-of-doors. Activities practiced by reenactors, trekers, old-time musicians, traditional craftspeople, and others interested in preserving regionally significant historic skills should also find a friendly venue in park programming. M. SHANKS NARRATIVE EVALUATION OF PROGRAM 6/15/96 CHESTNUT RIDGE Currently just aticket-buying stop on the route of most visitors' explorations of the park, Chestnut Ridge is slated to become the main entranceway and year- around activity hub of the park when the Roanoke River Parkway--Explore's direct road link to the Blue Ridge Parkway--is completed and opened in early 1998. Envisioned as amulti-building facility open seven days a week and year- round (except when the Parkway is closed because of bad weather), this complex consisting of the Welcome Center, Brugh Tavern, overnight cabins, and administrative offices will form the first impression visitors to the park obtain. Chestnut Ridge will act as the central location for information, orientation, parking, ticketing, gifts and retail sales, food service, lodging, and other visitor services provided within the park. The park's main parking area will be relocated to this area, and park-provided transportation throughout the park will originate from this parking area. Based on these circumstances, this area will set the historic tone for the visitor experience at the park. Landscaping, scenic views, and traffic flow must be designed so as to guide visitors both in their physical escape out of their automobiles and their mental journey out of the twentieth century. While most of the structures need not be preserved (original) historic structures, the assembled area should speak to the historic nature and time period of the Explore, Park experience. Visual cues should assist this process. Given the emphasis on the Great Wagon Road of Virginia in Explore Park's interpretive program, serious consideration should be given to incorporating the look and feel of that early settlers' experience in the Chestnut Ridge area, just as it is has been the design of the Blue Ridge Settlement. Historic architectural detailing, split-rail fencing, paving with suitably colored and textured material, use of old fashioned and distinctive signage, and other design features should help the visitor make the mental transition from the modern to the historic. Rather than trying to re-establish or replicate the existing 40-year-old hardwood forest of this area after construction clearing, consideration should be given to opening up the sightlines of the whole area through selective tree cutting and planting of meadows, pasturage, or common greens (using native plant species where possible), thereby creating a landscape significantly closer to that which existed along the nineteenth century wagon road. This would provide an especially dramatic transition from the close woodlands of the last half mile of the Parkway spur, as the visitor breaks out of the forest into open land. Care should be taken to preserve the high-quality wildlife habitat in this part of the park, however. Parking should be as plentiful as possible within the confines of the topography. Its visual impact however should be carefully minimized by setting it below the prevailing contours, screening with split rail fencing and natural material, and use of alternative paving in natural colors. Provisions for pedestrian separation from traffic and future park-provided transportation (horse-drawn or motorized M. SHANKS `~ - i 4 NARRATIVE EVALUATION OF PROGRAM 6/15/96 tram) should also be included in any traffic flow planning, with the same careful attention to visual impact being taken. Welcome Center The Auther Taubman Welcome Center, built adjacent to the Blue Ridge Parkway entrance to Chestnut Ridge, will provide a "first experience" to the visitor to Explore Park. The welcome center should provide for a variety of visitor service functions, including information, park orientation, ticket and gift sales, transportation hub, and space for rotating educational displays. While the center should primarily serve those seeking to visit the rest of the park, a significant amount of traffic will be generated by casual parkway travelers. Restroom facilities, regional information, as well as food and snack service should support this larger visitor base, with the goal of either converting them to ticket-buying park visitors or at least providing positive word-of-mouth knowledge of the park to support future visitation. The center's architecture should both help set the historic tone of the park, while providing an inviting entrance to the visitor. Given its proximity to the Brugh Tavem, the look of the center should complement the tavern. Consideration should be given to creating a mood setting "historic" landscape through the use of similar styles of buildings or facades as those surrounded the original Brugh tavern. For example, based upon the Brugh's original site, the recreation of the facade, architectural elements of, or even the adaptive reuse of a bank barn other outbuilding might be considered to provide the architecture! space for the -- welcome center. The design of the interior spaces and contents of this facility are as (if not more) important than its exterior. Visitors should be interested and excited what they see, be able to easily obtain the services they want, be able to move freely through the space, encouraged to buy a ticket to the park, and provided with interesting information. Given the potentially heavy usage, care should be taken in the design of this structure so as to minimize operational costs and staffing requirements. Networked automated ticketing and information systems should be seriously investigated and considered given the labor intensive nature of these tasks. Such systems would provide the added bonus of simpiifying accounting and auditing and providing a reference park information base for marketing, public relations and a possible Internet marketing presence. It is strongly recommended that an experienced museum design firm with significant background in new technology and automated information systems be hired to work closely with the structural architect in designing the interiors. Facilities need to support park operation functions should as well be designed into the welcome center. Security, operational communications, and other support functions needed to operate the park should be provided for in the design, with both office and storage space provided as necessary. M. SHANKS . NARRATIVE EVALUATION OF PROGRAM 6/15/96 Brugh Tavern Reconstnacted near i=xplore Park's new entrance from the Blue Ridge Parkway, M the Brugh Tavern will become key part of the Chestnut Ridge "gateway to the past." The tavern will be the first historic structure the visitor sees when entering the park from public right-of-way on the Blue Ridge Parkway, and. help set the stage for further exploration of the living history museum The Brugh Tavem will immerse the visitor in the ambiance of a historic wagon road inn. The tavern, with modern kitchen facilities housed in a connected out- building, will offer a menu of traditional dishes served by staff in historic costumes. The basement will serve as a second entrance area where patrons .~~. ~- can have aold-fashioned "cup of good cheer" while waiting for a table on one of the upper floors. Guests will savor a taste of life on the Great Wagon Road. The Brugh Tavem will ~be the primary restaurant and refreshment center at Explore Park. Architecturally, the tavern will give guests an appreciation of the flavor of an "ordinary" tavern on the Great Road. Functionally, the tavern will conveniently serve guests with a wide range of food and beverage to refresh them and encourage them to lengthen their stay in the park and the Roanoke Valiey as well as provide a reason for nearby residents to return to the park often. But the Tavem complex will not only function as a restaurant, it will also act as a key transit.stop and historical interpretive site for Explore Park. Ideally, Explore's current limited horse-drawn vehicle program to be expanded and rerouted such thatthe Tavern becomes one of the places that visitors can board such vehicles to visit the other sections of the park. Given the historical prominence of the tavern in a transportation system centered around horse- drawn vehicles and the key significance of this system to the region, it is very important that such transport be demonstrated and interpreted to the public in conjunction with the operation of the tavern. Costumed interpreters will welcome the visitor, and start them in their journey back in time through Explore's historic sites by both horse and foot. The tavern's interpretive role at Explore will act to help each visitor learn about the past by getting them out of modem transportation and mindsets, and examining historic forms of transportation and the slower paced lifestyles that they imply. Operation and staffing of the restaurant function of the tavern will be handled by asub-contractor. Choosing subcontracting restaraunteur who is interested both in working within the constraints of the museum's public mission and helping with the final details of the tavern must be made a high priority and acted upon as soon as possible. Integration of the tavern into the more general park interpretation should be considered and an interpretive plan worked out in cooperation with the tavern management. Menu, furnishing and decoration, staff dress, special programs and events, interpretive signage, and are some of the tavern elements that should be evaluated as to how they support the park's historical interpretation. M. SHANKS 6 NARRATIVE EVALUATION OF PROGRAM sr~srss Overnight Cabins As a part of the Brugh Tavern complex, consideration should be given to 'W~-~ developing a series of overnight cabins to add both visitor accommodations and 6 an additional profit center to the park. These dwellings should provide simple but comfortable accommodations, with furnishings and decorations fitting with the historic nature of the park. Each cabin. should provide between one and four guest rooms, and be set far enough apart to provide a peaceful and private visitor experience. Externally, the cabins should harmonize with the Brugh Tavern and Welcome Center in creating an environment which speaks to the park's historic mission. While there is no explicit reason that these structures need to be historic .:. reconstructions or recreations for this essentially modern purpose, the possibility of using one or more of the structures (or architectural elements thereof) in Explore Park's storage inventory might be investigated, especially in regard to buildings which are not deemed to have other identified historic interpretive purpose in the developed masterplan or available funding sources for reconstruction. Administrative Offices The present park administrative offices are located on the western edge of the Chestnut Ridge area. Located in a pair of office trailers and fronted by a gravel lot, they provide a basic park administrative complex of limited space and function. Consideration should be given to transferring of functions and personnel to other-locations and office space as additional facilities (Welcome Center, Education Center, etc.) are designed, built, and become available. In addition, the placement of this complex on this site should be reconsidered in view of the need for parking and room to grow on Chestnut Ridge to fulfill visitor service functions. Construction of a permanent facility providing a more functional administrative area and relocation/sale/other use of these office trailers should be carefully examined in light of both park function and budget. M. SHANKS NARRATIVE EVALUATION OF PROGRAM 6/~ 5196 -, RIVERSIDE The Riverside area serves as the present gateway to the recreational and historic areas of the park, providing visitor services including parking, restrooms, and visitor orientation. The Rov+ianoke Trading Company, the park's museum store, serves these visitors by providing limited gift and food service. In addition, picnic tables in the "Settler's Circle" area provide opportunities for picnicking for both weekend and school group visitors. Usage is currently restricted by the limitations of the parking area and facilities. (temporary restrooms, no utilities, unmarked gravel lot, etc.) With the opening of the Roanoke River Parkway Spur and relocation of primary entrance functions to Chestnut Ridge, this area's focus will shift to serving educational visitors. Limited recreational usage will be focused on the park's programs accessing the river, handicapped access to the historic districts, and special program parking. Riverside's primary function will be to provide access for educational programs by providing bus and automobile parking both for the historic areas and the new Hancock Educational Center. Significant care should betaken in this area to maintain the current beneficial viewshed separation between the historical areas (especially the Blue Ridge Settlement) and this area. Development in both areas might have an negative impact on this separation if not carefully planned to preserve this separation. Hancock Education Center The Hancock Education Center will be a series of structures built to support the educational mission of Explore Park. Envisioned as amulti-phased "educational campus," it will provide the necessary tools to maximize student educational experiences in the park. Key to this facility will be providing program and support space for lectures, demonstrations, classroom, and laboratory projects sheltered from the elements and suitable for a variety of educational functions. u ~~ This facility must provide at least three season functionality such that current educational programs will have a teaching venue no matter what the weather conditions in the park. Phase one of the projected development will provide for a sheltered multi-use demonstration space, flexible classroom space, restroom facilities for this park area, and improvements to the parking and traffic flow of the Riverside area. The sheltered demonstration area, with seating for 150-200 people, is viewed as having a variety of educational program uses. Built as a covered amphitheater-style facility, the park will be able to present both traditional auditorium-style programming, as well as practical demonstrations such as log construction, wildlife and livestock programs, and blackpowder gun or firemaking demonstrations for which an indoor structure would be largely unsuitable. School group orientations to the park, public lectures and concerts, activity demonstrations, and even group picnics will become possible no matter what the changing weather conditions. Combined with indoor classroom space M. SHANKS 8 NARRATIVE EVALUATION OF PROtiRAM 6/15/96 designed for flexible "break out" use, this facility would allow for both support of current programs, and bringing in partner programs from other educational institutions such as local schools, colleges, and universities. Phase two of this project would add a research facility providing library and archival storage space to support programming, as well as offices for educational program personnel, visiting faculty, and student interns. Such research facilities should include a library of textual, and multimedia sources, provisions far Internet and research database access, and facilities for the analysis, cataloging, limited archival storage, conservation, and restoration of small artifacts, both historical and ecological. Program personnel would need to be added to manage the education center's archival facilities. The third and final phase of this project would add dedicated laboratory, office and storage space for special educational programs. Program spaces designed for botany, historic preservation, archaeology, zoology, geo{ogy, anthropology, hydrology, restoration ecology, and other historic or ecological specialties should be considered for inclusion in this area. Care should be taken to maximize flexibility and functionality of the spaces, with significant thought being devoted to staffing and operation costs. Rawanoke Trading Company The Rawanoke Trading Company is Virginia's Explore Park's new museum store. Currently located in a temporary structure constructed by the trail to the historic areas at Riverside, it provides the opportunity to purchase gifts and snacks to visitors. The shed-like building housing the store has been made to better blend with traditional the park's traditional Appalachian style through the addition of alog-railed porch, old-fashioned signs, and interior decorations including old tools and implements. Additions to the store's atmosphere should be considered including benches, chairs, or a checkerboard on the porch, mare traditional displays, sales areas, and signage, and by additional decoration inside and out. The store currently carries a limited variety of gift items, primarily items related the park's educational mission, produced as a part of park interpretation, or promoting the park name and logo(s). While these should provide the basis for any museum store stock, consideration should be given to expansion. of these lines as well as adding gifts, outdoor recreation equipment, regional crafts, and artwork. In addition, a limited variety of snack items and drinks are currently available. Current inventory is restricted in quantity and variety by the relatively small investment of the park in capital and staff resources. Lack of e{ectric power, phone service, temperature control, water, or restroom facilities compromise the ability to efficiently serve the customer and run the store. With the planned eventual relocation of the store to the new Welcome Center and entrance to the park, the facilities at Riverside should be viewed as merely M. SHANKS NARRATIVE EVALUATION OF PROGRAM 6/15/96 -* interim. While thought should be given to maintaining some museum store presence in this area to serve both educational visitors to the Hancock Center and purely recreational visitors in the Riverside area, whether this is the correct facility or location for this should be carefully considered. Staffing on the current museum store should be considered in light of any transition to 5 day/seasonal or 7 day/seasonal operation. Clearly a full time manager is needed to oversee the operation, purchasing, accounting, and staffing of the store. Questions of whether to use additional paid staff or unpaid volunteers for general operation should be carefully considered in light of both the desire to operate the store as a park profit center and plans for eventual expansion and growth. Mc Kee's Ford I River Road The current River Road leading from its intersection with the Sawmill Road to its termination at Chestnut Creek presently represents an under-developed recreational asset to Explore Park. This road, with its spur connection to the parking lot at Riverside, provides the primary visitor route to the Roanoke River within the park. Currently, such visitor travel is solely by foot and is limited by lack of visitor recreational facilities. Additionally, the River Road allows good weather service and emergency vehicle access to the Blue Ridge Settlement, and in a more limited fashion to the Frontier Life, Native American, and Pondside areas. Given the high recreational and scenic value of this area for fishing, picnicking, boating, hiking, nature watching, and other outdoor activities, thought should be given to developing increased visitor use through the construction or installation of recreational facilities such as picnic tables, shelters or pavilions, benches, barbecues, restrooms, fountains, or related visitor services. Ideally, major picnic pavilions should be developed on the upper and lower plateaus overlooking Chestnut Creek and by Palmer's Creek, with additional 1-2 table areas scattered along the river between these twoareas. Further, improving access to this area should definitely be considered. While extensive visitor vehicle access should be discouraged due to space and traffic flow considerations, improving of access for temporary drop-off, canoe and kayak pull-outs,. handicapped accessibility, and picnic special event set-up should be planned for. Bank access for fishing and canoes should be improved by trail construction, and thought given to provision for handicapped fishing access. Traffic flow would as well be improved by developing linear pull-outs, turning areas, and improving the lower connection between Chestnut Creek and the upstream River Road. Significant regard should be given to the long term development of this area. Provision for a crossing of the Roanoke River either by low water bridge, ferry, or other arrangement should be studied, with care being taken to provide for a method to reaching the significant Explore Park holdings north of the river. Select natural areas along this stretch the river proximate to the Native M. SHANKS ~ ~ NARRATIVE EVALUATION OF PROGRAM s~~ sass American or Frontier Life historical interpretive areas should be set in reserve for ~. ~- historical demonstrations fitting in with the programs. Finally, if reasonable arrangements for surface management of Roanoke Valley Resource Authority lands along the river sari be worked out, consideration should be given to extending the road upstream of Palmer's Creek to the riverside meadows below the landfill and the development of primitive camping for foot, horse, and canoe travelers in this area. M. SHANKS ~ 1 NARRATIVE EVALUATION OF PROGRAM 6!15/96 '~' BLUE RIDGE SETTLEMENT The Blue Ridge Settlement (BRS) area of Explore Park represents life along the Great Wagon Road of Virginia during the period of 1845 to 1855, prior to the significant effect ofi the railroad in western Virginia. While not providing an exhaustive view of this period, the settlement set as its goal to offer the park visitor key experiences typical of this period of local settlement in western Virginia. Interpretation of this area should: 1. demonstrate the continuing settlement of the region during this period, based upon both agriculture and commerce along the wagon road 2. show the ordinary range of society in western Virginia, including a broad view of economic classes, ethnic backgrounds, and ideological viewpoints 3. make evident the importance of trade, travel, and transportation to the development of this area. Current buildings serving as venues for historical interpretation within the Blue Ridge Settlement include a farmstead, one-room schoolhouse, blacksmith and wheelwright's shop, and a large bank barn. Two additional areas of interpretation are under active consideration within the masterplanning process. These are a gristmill and a house site for African-American interpretation. While additional sites for interpretive activities within the settlement area could (and at least one case noted following, should) be considered, great care and restraint in development planning should be taken not to overcrowd the area, destroying the ambiance and historical landscape with excessive construction. Given the extant confines of the terrain, building more than three or four major structures would almost certainly have this effect. Interpretation in the settlement presently relies heavily upon third-person living history techniques. However, serious consideration should be given to use of first- and second-person techniques to add drama and audience appeal. Such a change need not happen instantly or uniformly, as such programs may be easier to implement on a site-by-site orprogram-by-program basis. On the other hand, staff training far these techniques should be contemplated as happening in a unified fashion so as to mast effectively use experienced trainers in these. specialized skills. Farmstead The farmstead of the Blue Ridge Settlement is an area composed of the Hofhauger house, Wray Barn, cobbler and wood shop, and associated gardens, fields, and outbuildings which portrays elements of a typical middle-class subsistence farm of early-mid nineteenth century western Virginia. While composed of buildings relocated from two specific local sites, the message of the area should focus not on their disparate specific origins or relatively scant M. SHANKS 12 NARRATIVE EVALUATION OF PROGRAM 6/15/96 individual histories, but rather their representation of the farm experience common to most residents Virginia during this. time. At the farmstead, interpretive activities should focus around the daily chores, seasonal activities, and household crafts required to maintain a farm family in the mid-nineteenth century. These tasks should reflect both the agricultural nature of the farm as well as the rural domestic life of western Virginia. These activities should also be chosen with an eye to visitor participation, stimulation, and interaction. Opportunities for visitor involvement should be incorporated into the program as frequently as possible. Domestic interpretation in and around the farmstead should include elements which touch upon food preparation and storage, clothing and textile manufacture, gardening, child care, laundry and cleaning, folk medicine, and other typical household functions. Thought should be given to portraying this information in as naturalistic and conversational manner as possible, rather than through formal presentations and lectures. The agricultural interpretation should include both field crop and orchard agriculture as well as animal husbandry. Plant and animal breeds in the farmstead should either reflect traditional types common to this historical period and area or slighfly more modern local minor-breed or land-race varieties worthy of genetic conservation. Agricultural interpretation should at feast touch on all aspects of farming from preparation through harvesting and storage. These processes should be demonstrated seasonally, with the majority of the interpretation happening as a natural consequence of the farmstead's - "operation." Serioas consideration should be given to use of agricultural production of both animal and plant products as an adjunct to elements of the domestic interpretive programming, providing incentive to production and rational use of the results. Finally, thought should be given to the major limitations on the livestock program which will continue until staffing is at a level where care can be provided on a 7 day-a-week schedule by program staff. (i.e.: Demonstrating a milking cow or hoofstock breeding is out of the question until such could be reliably looked after, regardless of weather, staff availability, or other considerations) Whi{e reconstruction and restoration of the site has been deemed complete, certain structural elements should be brought up for reconsideration. Questions of long term stability of the Hofhauger House, both in general structure and log elements should be addressed by a preservation architect, in light of persistent settling, suggestions of deterioration of the now weather exposed logs, and extensive moisture leaks into the understructure and electrical conduits. The leaks in the Wray Barn roof should as well be addressed, and the physical structure checked for damage. Outbuildings such as an outhouse, springnouse, smokehouse or types of farm outbuildings should be considered for inclusion in the complex for their interpretive value. interpretive signs which distract from the historic landscape around the complex should be minimized or eliminated, especially the intrusive donor signs in the garden area. M. SHANKS 13 NARRATIVE EVALUATION OF PROGRAM 6/15196 Furnishing and equipment at the farmstead, currently scanty and makeshift, ' should be rethought. Current fumishing of the farmstead relies upon unreliably loaned items, donated items (both original artifacts and reproductions) of questionable desirability, and a few park purchased or constructed reproductions. Basic and accepted museum practice dictates that a complete and historically researched furnishing plan should be arrived at for this site and all park living history interpretive sites, with all items used in interpretation be owned by the park. Such a plan should include reference to a park-wide policy specifying reproduction for all items subject to wear as is practical so as to avoid the inappropriate consumptive use of artifacts. Staffing for this site on a 5 day/seasonal basis should include year-round interpreter-program coordinators for domestic and agricultural programming, as well as one additional full-time seasonal employee in each area, for a total of four interpreters. Additional seasonal staff would be needed in each area if the park were to go to 7 day/seasonal operation. Blacksmith and Wheelwright Shop The blacksmith and wheelwright shop, a modern interpretation of a typical nineteenth century structure, is a featured crafts demonstration area of the Blue Ridge Settlement. In and around this site, visitors will see two of the basic crafts that combined to support travel along the Great Wagon Road of Virginia. Within the blacksmith shop, iron and other metals will be formed at the forge into tools and useful implements. In the wheelwright shop, wood will be shaped into wagon parts using traditional methods. Outside the shop, large scale activities such as shrinking steel tires on wagon wheels, shoeing horses, as well as major wagon repair and assembly will happen in conjunction with this facility, providing our visitors with the opportunity to understand these involved historical activities. Visitors should be encouraged to see, hear, touch, and smell the work in progress, immersing them in amulti-sensory experience. Hands-on learning opportunities should be encouraged as much as possible at this site, bearing in mind the hazards present in the facility. Current interpretation of this facility is strictly done as third-person living history, based upon the present interpreter's perception that the information to be related requires it. However, given that a variety of historical sites do successfully interpret these and similar crafts through first- and second-person methods, consideration should be given to use of-these techniques. Such would take bot~i program development and staff training, but would provide a substantially more involving experience to the visitors. Current fumishing of the blacksmith and wheelwright shop is less than ideal. While basic tools are present for blacksmithing, they are of poor and limited usefulness, and in need of some re-work and replacement. The tools available for the wheelwright shop do not include many of the basic tools of this craft and are not adequate to demonstrate this craft. A proper furnishing plan should be M. SHANKS ~ ~ NARRATIVE EVALUATION OF PROGRAM 6/15196 created for this area, and all tools necessary to interpretation of these crafts in a .~ Great Wagon Road shop should be acquired by the park. Staffing on the blacksmith and wheelwright shop should at a minimum provide for demonstration of both areas of craft. While one person trained in both crafts could cross-over between the two area, this would inevitably mean that one area or the other will be largely uninterpreted, much to the detriment of the facility. For proper 5 day/seasonal operation, two craftspeople (one in each area) would be required, with supervision and program development being supplied by the BRS program coordinator. 7 daylseasonal operation would require the addition of 2 more seasonal personnel. Schoolhouse The Kemp's Ford Schoolhouse in the Blue Ridge Settlement presents a simple one-room school to our park visitor. Restored to its original unassuming condition and simply furnished, Explore's schoolhouse provides a stage to talk about education in the nineteenth century. Built in 1861, but stylistically reflecting schools typical of significantly earlier periods, this structure reflects both the local .interest in education and the frugality of early residents. Key to the interpretive message of this facility should be the social importance of a school in the rural Virginia community, both between the students, teachers, parents, and wider society. Programming in the site should include both interpretation of the typical school day as well as other events that centered around rural schools. Recitations, dances, Sunday schoo(, elections, graduations, socials and other community events should be discussed or portrayed within the school's environs. Currently interpreted in a mixture of first- and third- person living history (depending upon the interpreter), the schoolhouse could easily transition to a site relying primarily on first and second-person living history using short third- person introductions or bridges to convey information relating to modern comparisons. Such a transition should be based heavily upon the methods of "Bringing the Schoolhouse to Life..." (Shanks, 1995), the schoolhouse program from Washburn-Norlands, and other extant program descriptiohs of other similar schoolhouse museum sites. Furnishing of the site is sufficient, if Spartan, for interpretation to the casual visitor. While the addition of a teacher's stool or chair, additional reference texts, a peg rack for coats, restoring slate paint on the walls, would be very useful, they are not absolutely needed. For school program use however, additional texts, slates, a student writing desk, lunch buckets and baskets, and additional game materials should be acquired to provide for individual student use. Staffing in the schoolhouse far on 5 day basis requires one interpreter, white 7 day staffing requires two interpreters. Making these positions seasonal or year- round should based upon a decision as to whether off-season outreach M. SHANKS ~ 5 NARRATIVE EVALUATLON OF PROGRAM 6/15!96 programming will support such maintaining this employment. Consideration <r ~~ should be given to arranging joint programming with the Roanoke Valley History Museum, Virginia Museum ofi Transportation, and local school districts to provide block bookings of interpreter programming time during the off season. Bank Barn The Houtz Bam, a large German-style bank barn in the center of the Blue Ridge Settlement is a key structure in the 81ue Ridge Settlement. A relatively large building (72' x 43'), such structures were intended to support extensive agricultural operations or store and house significant numbers of livestock and their feed. Twin cribs on the interior upper bank floor flank a large threshing or loading area, with loose board flooring providing a method of feeding stock below. The lower bam is divided into stalls, with sufficient room for draftstock, tack, wagons, and/or agricultural machinery. Such structures never existed in isolation, but always formed a part of either large farms or other sites with significant numbers of large animals. The bam was originally reconstructed in its current location to form an eventual grouping with the Brugh Tavern, because of its structural similarity to the historic Brugh bam. However, the relocation of the tavern to Chestnut Ridge for ~:• functional reasons {access, visitor flow) created a significant problem with this interpretative use. Its size, distinctive architecture, and location in the viewshed of the main entrance to the BRS provide it with considerable visitor focus. However, its lack of specific relationship with the rest of the settlement, both -~ functional and interpretive terms is a manifest problem. There is no visible agriculture to support a bam of such size, nor does it even visually appear related to the farmstead, who's Wray Bam seems both a natural and suitable part of the farmstead. Given the other features of the settlement and the lack of adjacent terrain suitable for large scale agricultural development, the use of the barn in this manner is not viewed as reasonable. !t is therefore recommended that the interpretive use of this structure in conjunction with an inn, tavern, or ordinary be reconsidered. This of course would necessitate the construction of such a structure in the settlement area. (See "Inn/Tavern/Ordinary" under future projects) While certainly a significant undertaking, this does provide the opportunity for the barn to act in its historical role as a facility supporting a major undertaking, in this case the serving of travelers along the Great Wagon Road, an integral part of the interpretive storyline of the settlement. Combined in a complex with an Inn as well as the Blacksmith and Wheelwright Shop, the eastern end of the settlement would serve to demonstrate a large slice of the travel in western Virginia. The barn would naturally serve as the lower hub and support facility to the park's animal drawn vehicle program, providing a public accessible site for the demonstration of livery stable functions. The upper portion of the barn could serve a historically appropriate M. SHANKS 16 NARRATIVE EVALUATION OF PROGRAM 6/15/96 function of providing storage both for grain and fodder for livestock as well as a `; market goods in transit. '~ Given the current need for transportation in the park, serious consideration must be given to reactivating the horse-drawn vehicle program. Certainly combining such a usage of the bam with this program will provide a dramatic and out-of- the-ordinary experience to our visitors, who may have ridden a such a vehicle, but most likely will have never had the opportunity to see first-hand. the workings behind the experience. To use the barn in this fashion would take significant staffing. A full-time year- round interpretive coordinator and teamster would be needed to run a this program, with a minimum of two seasonal teamsters in addition to provide interpretive coverage as well as providing transportation. While this staffing would provide for either 5 or 7 day seasonal operation, it would merely provide a minimum transportation function, and would need to scale up as visitorship increases if it is to serve as any significant part of the total park transportation need. Further, draft animals and vehicles would need to be obtained and maintained on an ongoing year-round basis. This expense should be carefully planned for if this to be implemented. Thought and planning should be given as to the nature of these, so as to fit within the historical and interpretive mission. .. African American Interpretive Area ~. Currently lacking in Explore Park's presentation of the life of residents along the Great Wagon Road in the mid-nineteenth century is any representation of African-Americans in the historical interpretation. As this group represented between 20 and 3d% of the area's population, this qualifies as a notable lack in the current programming. Present park plans calf for the building of a structure and creation of an interpretive area to remedy this lack. This should provide a house and associated structures to demonstrate the similarities and differences of the African-American lifestyles to those of Europeans. Current discussion is that this should represent the dwelling of a family of free blacks. Such would a11ow the presentation both of the differences of culture and the differences between the middle-class farmstead and a poorer craftsman's, tradesman's, or laborer's dwelling. Thought should be given as to how this will integrate with the park's "storyline" of interpretation. (i.e.: Is the craftsmen represented by one of the other park's interpreters? If so, how does this influence this site's furnishing? I.f not, where is he /what does he do?) The house site itself would provide a second venue for domestic interpretation, and a location to demonstrate the differences between the cultures and home life of white and black, middle-class and poor in ante-bellum western Virginia. As well, limited agricultural interpretation should be moved to this site from the farmstead, allowing for a demonstration of cultural differences within this M. SHANKS 17 NARRATIVE EVALUATION OF PROGRAM 6/15196 context. (i.e.: chickens and swine might be moved to this site, as well as the planting of a kitchen garden focused more on African-American specialties; '~ while the animals and garden at the farmstead would become less generalized, and more devoted to items more typical and specific to European origin) A thorough furnishing and interpretive plan should be researched and implemented for this site prior to its opening to the public so as to avoid guess- work or cliche interpretation. Development of this site would have to include identification of either a suitable structure to relocate to site or model structures to serve as the basis of an "historically typical" composite design. While some discussion has been given to the use of the Murry Cabin (currently in storage in at Explore) to represent this interpretive area, it must be pointed out that there is NO historical research to support this use, it having seen documented African American occupancy only in the 20th century. Further, the deteriorated and much modified condition of the structural elements (less than 20% salvageable) suggest that this may be a poor choice for restoration. While the original plan of the Murry cabin is typical of many simple mid-nineteenth century simple dwellings, it is probably a better alternative to use the research notes of the cabin to provide a starting model to construct an replica structure given the heavy and ongoing use such a dwelling would undergo. In addition, prior to undertaking this endeavor, interpretive and replica fumishing plans would need to be developed and funding sources adequate to support both development and operation identified and committed. Staffing on this site for 5 day/seasonal operation will require one interpreter, -- with 7 day/seasonal operation necessitating an additional interpreter. Program supervision would be provided by the Blue Ridge Settlement coordinator, although consideration should be given to the creation of a year-round interpreter/program coordinator if the African-American program expands beyond this site and/or can be developed into a significant outreach program. Grist Mill Current planning calls for the establishing of an small operational grist mill in or near the Blue Ridge Settlement. Such mills were an important part of the rural subsistence economy of ante-bellum western Virginia, providing a way for farmers to use and sell their grain crops locally. As well, water-powered grist mills often provided power for one or more additional purposes, acting as saw, ginning, carding, spinning, fulling, machining, orwood-working mills. Some one or more of these functions may be possible as an adjunct to the operation of the mill and should be considered. Such a mill facility would add an interesting dimension to park interpretation, and provide a dramatic working example of historical industry and technology. Finally, the potential for creation of salable product(s) through the operation of such a mill may be a possibility and should be explored, although not counted upon. While discussion as to whether this structure should be a reproduction or moving and restoration project is ongoing, no mill should be considered primarily M. SHANKS ~$ NARRATIVE EVALUATION OF PROGRAM 611519 6 on the basis of a the willingness of any specific donor(s) or the simple historical or architectural interest of the structure. Instead, the practicality of a suitable mill to restoration versus the building of an recreation should be considered primarily on its potential interpretive functions within the park. If an extant mill is considered for relocation to the park, it must be assured that its mechanical completeness, suitability to site and waterflow, size, date, documentation and provenance, cost to restore, maintain, and operate, are ALL considered before the structure is accepted or purchased. An interpretive reproduction should address similar concerns, but given the ability of the park to control these factors to a greater extent, the greatest focus should be on the historically typical and functional suitability. Neither sort of structure should be considered without the necessary underpinnings of historical research and engineering studies to assure that any mill will both fit within the park's historical mission and be operationally practical. As well, suitable archaeological studies should be planned and undertaken on any potential relocated mill as a natural part of moving process. Current masterplaning has identified the gully between Riverside and the Biue Ridge Settlement as a probable location for such a mill based upon extant topography, structures; and programs . The mill would most likely front the current settlement access road from the river road. A mill pond would need to be established upstream, and would potentially extend to the foot of (or even under)'the Settler's Road bridge. The area should be carefully studied by a hydraulic engineer to assure the practicality of such a plan as well as the operation and safety of potential and extant structures, roadways, and -- watercourses prior-the fixing of a site. Operation of this facility will require significant attention as to the safety of visitors, interpreters, and the complex mill mechanisms. A minimum of two interpreters would be required for operation, with one by necessity afull-time year-round program coordinator to care for off-season maintenance and upkeep of the machinery and watercourse, as well as training of seasonal employees. With supervision and program support provided by the BRS coordinator, these two would be sufficient for 5 day/seasonal operation with limited operating hours {the rest being devoted to maintenance and interpretation). Operation of the mill on a 7 day/seasonal basis would require at least one more seasonal employee. M. SHANKS 19 NARRATIVE EVALUATION OF PROGRAM 6/15/96 ~- ) FRONTIER LIFE AREA The Frontier Life Area (FLA) at Explore Park tells the story of the early Europeans and their venture into western Virginia. This area offers the visitor to Explore Park a feeling for what eighteenth century life was like on America's first frontier. Current on-site interpretation in this area largely relies upon third-person living history interpretation and demonstration lectures, with some major special events. Consideration should be given to adding elements of first-person living history demonstrations, vignettes, and activities through program and staff development. Thought as well should be given to an increased realm of visitor participation by including on-site workshops, hands-on activities, and special programming tied to colonial activities demonstrated or represented in the area. Longhunter Encampment The Longhunter Encampment is an interpretive program currently active only for special events. Previously the central focus of the Frontier Life Area, this site has been rebuilt into the Pioneer Cabin area. In future seasons, the a permanent Longhunter Encampment will be relocated to another site within the Frontier Life area. Currently, this historical period will only be interpreted through special programs as an adjunct to regular the Frontier Life Area interpretation. Money and program staff permitting, this area will be reactivated __ within the park as a full-time interpretive area. The Longhunter encampment demonstrates the lifestyle of the first migratory Europeans in the western Virginia region. The encampment will include such temporary structures such as lean-to's, tents, hide racks, and storage caches. In this area, an interpreter will demonstrate frontier skills including flint-and-steel fire-making, campfire cooking, horn working, hunting, and flintlock gun shooting. Explanation of the clothes, specialized equipment, and lifestyle of the Longhunter will be included as part of the interpretive process. Reactivating this interpretive area will require both determining a new site and budgeting development and staff to this area. Location of the Longhunter encampment should be included in the genera! masterplan, with provisions made such that it can be as visually isolated from other park interpretive areas and structures. Ideally, this site should appear as natural and untouched as possible, resembling the virgin forest which first confronted the longhunters. Budgeting will need to be included for construction, outfitting of gear, proper costume, and required training of the interpretive staff. Minimum staffing for adequate operation of this area would include one seasonal employee for 5 day/seasonal operation, and two for 7 day/seasonal, with supervision being provided through the Frontier Life Area coordinator. M. SHANKS 20 NARRATIVE EVALUATION OF PROGRAM 6/15/96 Pioneer Cabin The Pioneer Cabin area of the FLA interprets the first European settlement in western Virginia. The life of the frontier planter will be shown, centered around the planting of simple crops and construction of dwellings, furnishings, and improvements. Within this interpretive area will be a small rough cleared garden, showing traditional agriculture with heirloom variety crops. Further, domestic life with will be shown in the half-cabin while a full cabin is being built as an interpretive activity. Cooking and food preparation, clothing construction, and other frontier home life will be demonstrated to the public. The current site, centered between the Blue Ridge Settlement and the Native American Area will provide the location for these activities. Construction of a full settler's cabin will be an ongoing and permanent activity on this site. Each park season a new cabin will be constructed, the previous season's cabin being relocated during the winter months up the ridge as a part of the frontier fort development. Not only will this provide a central focus activity to the site, but it will also act to help to advance FLA development. Significant thought should be given to the proper development of an interpretive and site furnishing plan. The interpretive plan should create a proper guidelines for programming designed both for casual and special events visitors, detailing objectives, methods, and basic historical material. Current furnishings are lamely the personal property of interpretive staff and the FLA coordinator, an exceptionally poor museum practice that leaves the museum interpretation vulnerable to personnel whims and staff changes. Items essential for interpretation should be documented, researched, specified, and (for the most part) owned by the park to avoid these pitfalls. Staffing. in this site should be designed such that both domestic as well as farming and construction activities can proceed simultaneously. Therefore both a domestic interpreter and a pioneer interpreter are required. To open the site on a 5 day/seasonal basis, two seasonal interpreters could provide the majority of Pioneer Cabin interpretation with the FLA coordinator acting as an interim part-time staff and handling program development. 7day/seasonal operation would make necessary a minimum of one additional seasonal interpreter, with two being much more practical. Care must be taken not to over commit the FLA coordinator to provide time for required time program development, special event coordination, staff training and supervision, and other administrative tasks. Frontier Fort The Frontier Fort, envisioned as becoming a major centerpiece of park interpretation and providing a complete environment for showing life on the frontier of colonial western Virginia. Explore park's fort will represent a community fort and way-station along the route of westward travel. This structure will act as a linchpin connecting the Frontier Life Area's story to the park's greater interpretation.of the Great Wagon Road of Virginia as a primary route of early migration. The fort and its surrounding environs will provide a M. SHANKS 2~ NARRATIVE EVALUATION OF PROGRAM 6/15/96 place to discuss the emergent frontier community, and the beginnings of an 18th century settled society. ~-. The currently masterplan has identified a location for the fort on Greenstone Ridge, a wooded hilltop overlooking the Roanoke River Parkway #2 bridge and roughly a 350 yards upslope from the Pioneer Cabin area. In addition, this site is one-quarter mile from the proposed site of the new Welcome Center and park entrance on Chestnut Ridge. Care should be taken to retain the isolated and natural character of this area, as an enhancement to the interpretation of the frontier wilderness experience. The building of the Frontier Fort area is planned as amulti-phased project. Phase one will include the initial site preparation and construction of the blockhouse, a 20' x 40' two story log structure used both as living quarters and a defensive fortification. The second phase will build an enclosed stockade around three sides of the blockhouse and three cabins within the stockaded area. Phase three will include the building of a primitive blacksmith area within the stockade, furnishing a small sutler's shop in one of the cabins, and developing gardens around the fort. The final phase would include the construction of cabins in the vicinity of the fort to represent the more settled colonial frontier lifestyle around the fort. (note: this final phase may be undertaken prior to earlier phase completion by the relocation of cabins constructed in the Pioneer Cabin area; see comments in previous section) Interpretation in this area. should be structured to use both first- and third-person living history to provide an exciting and involving presentation to our visitors. __ The focus of the interpretation should start with the interpretation of both the construction of the fort~and the domestic life in a fort under construction. With the completion of phase two, the focus should shift to the serving of travelers and the local community -- with follow on phases only adding to the depth and breadth of the presentation. The addition of a sutler's shop in phase three may add the possibility of a limited period-appropriate retail sales area -- an idea which should be weighed against its impact on the historical interpretation. Preliminary interpretive and furnishing plans should be developed prior to initiation of each construction phase. In addition, groundwork should be laid to create documented, researched, and implemented final plans for this project concurrent with the phased construction completion of the fort elements. Staffing for this interpretive area will vary according to portion of the project completed. (given the probability that by the time any phase of this site is completed, the park will have gone 7 day-a-week operation, staffing for this site is noted this way only) Phase one staffing will require one year-round and two seasonal interpreters (with oversight by the FLA coordinator), phase two will add the need for a project coordinator (or the adding of responsibility to the year- round position) and an additional two seasonal interpretive positions. Phase three development will require two seasonal blacksmith-interpreters and two additional seasonal interpreter-sutlers. Phase four staffing will be dependent upon the number of cabins and proposed uses of them, but should be carefully considered in determining the evolving scope of the project. M. SHANKS 22 NARRATIVE EVALUATION OF PROGRAM NATIVE AMERICAN VILLAGE 6/15/96 The Native American Village (NAV) numbers among Explore Park's most ,~~ exciting and innovative features. A demonstration experimental archaeology project, the area works to help the visitor understand the physical elements of the lifeways of the Native Americans resident in the Roanoke region at and prior to European contact. By demonstrating the life skills used by these historic people, we provide a tangible method of coming to know something of the prior residents of this area. The village site is located between the Frontier Life Area and the Sawmill Road, on a promontory ridge above the Roanoke River. It sits on a wooded bench, mostly cleared of undergrowth with limited openings in the canopy. While visually separated Pram other park interpretive sites during late spring through fall, it is within easy hearing range of loud actions from the FLA, BRS, and the Norfolk and Southern Railroad, providing some difficulty in maintaining the atmosphere of isolation consistent with apre-contact village. Given the intent to portray this sort of village, care should betaken both in park programming and future development to preserve as much of the isolated nature of this site as possible. Provision should be made for future program expansion and consideration given to extending NAV programming to other areas in the park. Current construction on the site includes a completed workshelter and a wigwam under construction with completion having been delayed until mid- summer 1997. Other features include a cooking pit, bark racks, tripod ladders, bending frames, looms, bench logs, a flint knapping area, and a variety of -- replica tools and implements which have been constructed in the NAV. Future area development plans call for the construction of a sweat lodge, two wigwams and at least one more workshelter. Interpretation in the NAV uses third-person living history techniques to discuss Native American lifeways and history. Third-person techniques are very much appropriate in this area and should be maintained, given the lack of definitive historical material extent dealing with this period of local native culture. However, other aspects of the area's current interpretation should be examined. While present NAV interpretation significantly focuses on social history, this is an area that almost inevitably leads to critical political/social judgment on the part of the interpreter and discomfort or disagreement on the on the part of our visitors. Further, the vast majority of interpretation upon the site takes the form of lecture/demonstrations, which provide for only limited and structured visitor participation, rather than self-directing activities and discovery. Consideration should be given to a further focusing on the physical elements of Native American lifeways through more hands-on activities, workshops, demonstrations, and limited discussion of the experimental archaeology and primitive technology, and lessening the lecture elements focused on native history and society. The active construction of shelters, tools, implements, and materials should provide the interpretation -- not the mere backdrop for a lecture. While this increased activity would require more interpreters than present, additional personnel in this site is a need currently acknowledged by M. SHANKS 23 NARRATIVE EVALUATION OF PROGRAM 6/15/96 the park staff. Careful thought should be given to additional staff training by living history craftsmen experienced in simultaneous demonstration of crafts and interpretation. This re-focusing would help to eliminate the problems of staffing ~..., and volunteers needing to be of Native American ancestry (to satisfy criticisms of the "stealing" of cultural history), as the primary focus would not be cultural but physical and technological. Cultural elements may be reinforced through special programs and program cooperation by bringing in experts in the field and local Native American tribal members to participate in NAV programming, rather than by direct park involvement in presenting native culture. This approach would both work to broaden our ties to wider audiences and communities. Use of volunteers in this area should as well be examined. Currently the vast majority of volunteers are used solely for unskilled orsemi-skilled labor in site construction with only a limited amount participating in self-directed activity or in interpretation. Additional training and cultivation of volunteers needs to be done to develop their participation in the interpretation of the NAV. Consideration should be given to staff training in volunteer management and development to assist in this transition. ..Staffing in this area must keep pace with the site development. To currently transition to a 5 daylseasonal program, a minimum of one additional seasonal staff member is needed, 7 day/seasonal operation would require an additional seasonal employee. With the completion of the wigawa, a minimum of two (and preferably three) additional seasonal employees will be needed for _. , interpretation either on 5 or 7 day seasonal basis, with the NAV coordinator providing both supervision and limited interpretation. Consideration should as well be given to making one additional position yeas-round to help with site development, construction, and research. M. SHANKS 24 ._ . NARRATIVE EVALUATION OF PROGRAM s~~siss DEER RUN RIDGE Development on Deer Run Ridge represents a fourth historical interpretive period for Explore Park, that of the late nineteenth century. While limited in developable area by steep topography, Deer Run has the potential to provide a focused and manageable slice of this historic period to our visitors. In addition, it will serve as a gateway to journeys into earlier periods of history and further explorations of the park. Given its central location between the Visitor's Center and Blue Ridge Settlement, careful landscaping of this area is essential to provide for an inviting public space, easy access, focus on the structures, and attractive views to and from other areas of the park. Further, given the nature of the terrain, consideration of security, utilities, communications, and ADA compliance will have to be stressed in the process of developing this area. While there is currently only one building under construction in this area, space may exist in this area for at least one other structure. Such an addition should be considered within the park's long term planning process, taking care that it complements the existing interpretation and facilities. Mountain Union Church The Mountain Union Church, a "1880s Greek Revival"-style church moved to Explore Park from Botetout County, will provide an important multi-purpose venue. The primary purpose of the structure will be to provide a locale to discuss the religious and public life of western Virginia during the late nineteenth century. Secondary to this interpretive function, it will provide a venue for other park-sponsored public events such as lectures, workshops, socials, picnics, musical performances; and public discussions. Finally, the church will provide a profit center for the park by being available for public rental for weddings, family and class reunions, and other private gatherings. The Mountain Union Church should first and foremost speak to the central role of religion in western Virginia life in the nineteenth century. Interpretation should, per the lead donor's request, be non-denominational in nature. However, programming in the church should speak to the Presbyterian and Lutheran origins of the congregation and the strong Protestant beliefs prevalent in the region. Day-to-day interpretation of the structure is envisioned as being done by a seasonal employee discussing the religion and the role of the church in western Virginia using an assortment of living history techniques. A wide variety of special historical programming such as recreated church services, revivals, historic town meetings, socials, Chautauqua-style lectures and other public events shoo{d be considered through the use of a mix of staff, paid performers, and volunteers as dictated by the specific program. Park sponsored non-historically interpretive events within the church may expand beyond the religious nature of the structure, but should bear in mind and be sensitive to the special public perception of both the history and the religious ("sacred") nature of the building. The church may provide a venue for lectures or discussions fitting with the park's wider mission of speaking to "the ~' ~ M. SHANKS 25 NARRATIVE EVALUATION OF PROGRAM 6/15/96 history of the land and the people of western Virginia through experiences that reveal the past and illuminate the future." These could include programs on ,.~.. natural history and ecology, community meetings relevant to the park and its '°~'"~"~ environs, board, staff, or professional gatherings, and other "meeting house" uses relevant to the park's mission and function. The location of the Mountain Union Church -- in close proximity to the year- round facilities of the Chestnut Ridge entry to the park (Parking, Welcome Center, Brugh Tavem) --provides the opportunity for rental of the facility for private gatherings such as weddings, reunions, or other social events during periods where it is not being used for Explore Park functions. Given the public demand for such facilities currently being expressed to staff, it is anticipated that this use of the facility will provide some cost reimbursement for interpretation, programming, maintenance, and .upkeep. Such usage should be considered of significantly less importance than the preceding two functions, and in noway should the primary interpretive functions of this structure be lessened or pushed aside by other uses. Current project funding should complete the structural restoration, which is in process. Determination of funding required for restoration of the original interior decor, fixtures and fumishing the building with adaptive lighting needs both to be determined and raised. integral to this process should be the development of a appropriate furnishing plan based upon site and documentry research. Interpretation of the structure will require at least one full-time program coordinator for 3 day/seasonal operation. ~ or 7 day operation would require the addition of one other interpreter to maintain interpretive site coverage. Whether these are year-round or seasonal positions depends upon the projected usage and access to the church in the winter months. Unless heating for this structure and an all-weather snow-plow accessible path to it is anticipated, scheduled usage will be marginal at best from mid-December to mid-March. M. SHANKS 2g NARRATIVE EVALUATION OF PROGRAM 6115196 FUTURE DEVELOPMENT Inn/Tavernl0rdinary for BRS As previously noted under the Bank Barn section of the Blue Ridge Settlement, an additional building is required in this area to rationalize the location of this structure. Bams such as this did not exist in isolation, but rather supported some larger enterprise. Historically, this barn was built as a part of a large farm dedicated to market-based livestock agriculture. However, given the limitation of space imposed by the topography of the BRS, there is no possibility of a reasonable living history interpretive use that speaks to this structure in any historically honest fashion. In addition, the stated desire to display a broad cross-section of the Great Wagon Road experience make the addition of a second farm of limited utility to the BRS. It is therefore fortuitous that this barn it is very similar to the one which was built adjacent to the Brugh tavern. Taverns, inns, and ordinaries needed significant facilities to support the livestock, vehicles, and goods of the travelers along the wagon road who were its customers. The barn was originally located in its current position with the intent of placing the Brugh adjacent to it, creating a natural grouping of structures. However, interim site plans designated the proper use for the Brugh as a visitor service facility and restaurant. Given the adaptive reuse intended for this structure, site plans relocated this facility to Chestnut Ridge providing greater functional access, leaving the barn interpretively orphaned. Although this decision to relocate the Brugh based upon function was valid and appropriate, the location of a tavern in the settlement to be interpreted in a historically correct fashion (as opposed to adaptively used for visitor food service) still holds out great opportunity. Such a structure would compliment the existing bam and blacksmith/wheelwright shop, forming a natural group of buildings typical along the wagon road and helping to show our visitors the historic traveling experience. Certainly inns were fundamental to travel in early Virginia. They provided food and lodging both to people and their livestock as well as goods and services necessary to the traveler. By adding a inn or tavern at the eastern portion of the settlement, a natural contrast between the "traveler" and the "settler" would be shown from east to west in the BRS. An addition contrast of the variety of social classes in western Virginia would be added to the site's interpretation, given that innkeepers tended to be among the more prosperous members of their community, while their slaves and/or servants often formed the lowest stratum of rural society. Finally, such a structure might serve as the key to offering overnight "immersion" programming in the park, providing historical and rustic lodging (as opposed to the modern accommodations planned for Chestnut Ridge cabins) for educational program use. ~_ i M. SHANKS 27 NARRATIVE EVALUATION OF PROGRAM 611 519 6 The location of the inn would iideally place it in the eastern portion of the settlement area, in the neighf~orhood of the current blacksmith/wheelwright shop. Such a location would both place the inn as one of the first structures ._! seen upon entering the BRS,jbut also place in roughly the correct proximity to '~"~~ the bam. This placement-would necessitate moving the shop structure closer to the bank bam by roughly 75-1100'. While not an insignificant undertaking, it is _ made easier by the relatively simple construction of the shop and the short distances involved. Clearly, such a project would ,not be insignificant in terms of the cost to both develop and operate. Develdpment would have to include identification of either a suitable structure to relocate to site or model structures to serve as the basis of an "historically typical" composite design, probably a better alternative given the heavy and ongoingluse such a structure would undergo. Interpretive and replica furnishing plans ould need to be developed and funding sources adequate to support both development and operation identified and committed to this endeavor prior to its undertaking. Ongoing staffing would require at least two individuals to interpret this structure, requiring a minimum of six full-time seasonal staff members for 7! day operation, at least one of which should be tasked as an assistant progr m coordinator. Use of this site for historical immersion programming wou~d involve significantly higher staffing, dependent on frequency and number of (visitors involved. In the absence of any detaileld planning, any costs or staffing figures can only be considered the loosest ofj conjecture. However, it could be reasonably assumed that the costs to re$earch, relocate and/or construct, and furnish such .._. a structure in a historically appropriately fashion would not cost less than . $375,000, and might be significantly higher. ACRES The ex-Payne farm property, commonly referred to as ACRES, is a 50 acre site of rolling pasture and woodlahd with a house, dairy barn, workshop and apartment, and associated o~rtbuildings. An artificial pond was established in the hollow above the house by previously employed park staff. This site has seen a wide mixture of previcbus park uses and remains an important asset to the park. Additional acreage, fronting Rutrough road falls within current fence lines, although owned by the' National Park Service. ,~ ~ Previously a site for collaboration with the Mill Mountain Zoo in the raising of rare or endangered species (buffalo, wolves), the withdrawal of the zoo from participation recently ended these uses. The house and apartment currently provide staff housing (providing rental income, reduction of salary expense, and quick response personnel) while the basement of the apartment acts as a fife and artifact storage area. The barn and associated pastures have been and continue to be used to support park animal agriculture programs both in overwintering livestock (the IRS and other portions of the park become inaccessible during severe weather), weekday pasturage for horses, and by providing storage for feed and tools. The workshop also functions as a needed M. SHANKS 28 NARRATIVE EVALUATION OF PROGRAM 6!15196 part of the support structure o~ the park providing a small wood shop for repair and construction of park related items. The outer pasture has provided interim overflow parking for Explore, vlvhich will become much more practical this "' ~' season with the addition of a small shuttle van to the park's motor pool. The farm also provides space for storage of park construction materials, the raising of American Chestnut trees, fields producing a poor quality hay crop, and assorted plants for transplant to park public areas. A new interim purpose (started this year) is the use of this site as a festival grounds for larger reenactments and other gatherings. Given its open nature, significant parking, and currerpt access to the parkway, this site offers the best location in the park for holding outdoor events for large groups of people. The "Days of Revolution" event he'Id April of this year with over 1000 in attendance, did not even approach this facility's capacity. (in fact, several participants noted that it "appeared empty" with ~ crowd as large or larger than previous events held in the BRS). While colorhial events seem promising, other reenactments including civil war and horse vents should be considered. Further, music festivals, crafts shows, and o~her "fund raiser" type events should be considered within the context of mission end park needs. While the county is leery of granting permission to use this site for this purpose, it acknowledges that such a re-zoning would be possible. rquestions as to whether county zoning authority applies to the park, morally should and/or is politically expedient to be acknowledged should be considered by the board advised by legal counsel) The usage of this site as a major festival ground can not however, be viewed as along term possibility given current planning by outside agencies. The NPS -- has stated that, upon completion of the Roanoke River Parkway Spur, they will close the cut-off to Rutrough Road. With this closure, the only access to this site will be by the narrow and!winding Rutrough, either via the park and parkway or from SR 116 three miles a}nray. Access for Large events will therefore become problematic at best, and a festival site within the confines of the park proper should be developed to support such events. The buildings on this site, although non-standard in design and construction are basically functional. Some updating and maintenance is required and such an investment should be made to preserve and extend the use of these .assets. The pond, on the other hand,' was badly mis-engineered from its beginnings, outflow and seepage from it Mood the house and areas around it. Consideration should be given to either removing it entirely or relocating it BELOW the house and apartment. The fields around the site, if desired to be used for continued livestock use and hay production are in need of maintenance. Fences need to be repaired, and the fields should be fertilized and seeded properly. In the long term, usage of this site should be considered as extending its current primary mission, that of support facility to the park. Animal care and agricultural facilities should be maintained and upgraded consistent with the expanding agricultural programming in t e park. Use of the site as an adjunct teaching site to park agricultural and naturalist interpretation should be considered, as well as a location to develop a nursery of native and historic minor breed plants for conservation, transplant, and interpretation. Shop facilities and storage M. SHANKS 29 NARRATIVE EVALUATION OF PROGRAM 6!15/96 facilities, currently limited and gnakeshift, should be developed, furnished, and organized in a more functionallfashion. The two dwellings should be maintained for park personnel, the obvious uses being for animal/site care personnel and the development of a resident intern program. Attention should be given as to the possibilities of construction of permanent park offices at this site, freeing up valuable and level terrain near the park entrance for other uses. Lastly, some change in terminology should be examined if the ACRES program will remain inactive or is to be terminated. Anew name should be adopted for this site, clearly noting the chainge in purpose and direction for this site. River Corridor The Roanoke River provides t~e~defining feature of the Explore Park's topography and environment. The river cuts a steep gorge through the region of the park, leaving relatively fev~ level areas in its vicinity. The park Pies wrapped in the curve of the south banks of the river for roughly two miles, extending from the Roanoke Valley Resource Authority landfill site to the mouth of Back Creek. The northern portions of the plark spread fan-like from a little less than three- eighths of a mile of the river frontage to encompass more than 440 acres. As previously noted.in the McKee's Ford /River Road section, the Roanoke River in Explore Park is currently under-utilized in park programming. While seeing very limited use in fishing, hiking, and other recreation, historical or . ecological interpretation of th river is largely ignored due to the difficulty of __ access to it for our visitors. T~e vast majority of the river in Explore is currently only accessible by watercraft jor strenuous (and mostly discouraged) off-trail hiking. Greater access to the river needs to be planned and constructed to allow our visitors access. While the McKee's Ford /River Road area has been previously discussed, three other stretches of river need $o be considered. These other areas include the south bank both downstream; and upstream of the formerly discussed area, as well as the north bank of the liver in the park. Generally, the land along the southern bank is characterizdd by a one or more narrow "steps" 5-15' above the river, white the northern bank.. has some relatively narrow low bank areas interspersed with very steep Miff dropping directly to the river. The downstream sections of the south bank runs from the McKee's Ford area to Back Creek. This is section i~ largely contained in the park designated "Back Creek Natural Area," and is heavily wooded with thick undergrowth. A narrow, rough, and poorly marked trail parallels the river from McKee's Ford south to the vicinity of the Dickerson Cabi~t where it peters out. Approximately at the midpoint of this trail, is an opening in the trees and the remnants of the collapsed Jake's Cabin, and associated piles of miscellaneous trash. A rutted and steep dirt road leads up from this site two-thirds of a mile through the natural area to Rutrough Road. ~~ r M. SHANKS 30 NARRATIVE EVALUATION OF PROGRAM 6/15/96 The upstream portions start at Palmer's Creek (sometimes refereed to by staff as Hell Creek) and go approximately three-eighths of a mile to our unmarked -~~ boundary with the Roanoke V~Iley Resource Authority Landfill (RVRA). While overgrown with small bushes and trees, an old roadbed is still evident paralleling the river. This section is not a~ densely vegetated as the downstream portions. Just beyond the RVRA properky line are two meadows parallel to the river with the lower of the two fronting upon it. The northern bank of the Roa~hoke owned by the park runs roughly from 100 yards upstream of the railroads culvert at the county line (opposite and below the FLA and.NAV sites) to a point opposite our boundary with the RVRA. This area has a narrow bench above the river backed by very steep terrain, often made higher by the Norfolk and We$tem Railroad embankment above it. The remnants of the historic McKee's. Ford wagon road at the downstream edge of this area appear to lead part-way up this bank on examination of topographic and aerial maps of the site. More detailed site investigations should be done to field check this observation. As regards development of this area, a number of factors should be considered. While recreational uses featurte highest in active programming considerations, they should not usurp or precllude usage by both the historical or environmental interpretative in the park. For'example, facilities should be designed to provide for recreational users should thave limited or minimal envioonmental impact, and provide an atmosphere that compliments with the park's historic character. Specific areas to consider development include items previously noted under __ McKee's Ford, additional foot'or horse trails both up and downstream of this. area, developing of canoe, kayak, or float access, and possibly remote and primitive camping or picnic sites in the river area. Back Creek Natural Area The Back Creek Natural Areal (BCNA) encompasses•the area of the park lying east of Chestnut Ridge to the point where Back Creek joins the Roanoke River. (parcels 52, 53, 54, F4, F5, portions of 46 and 51, and those parcels south of Rutrough Road from the parki entrance to Back Creek) For the most part, the topography is both steep ands forested, with occasional semi-level openings that represent the sites of abandaned habitations or worksites. Dividing the area nearly in half is the rough 4-v~heel-drive-only road which leads to the collapsed Jake's Cabin. A number of identified historic and prehistoric archaeological sites dot the bench above the river, especially in the more remote regions of this area Development of this site is currently limited by a previous board resolution which designated the usage of this area as one of six park natural areas, ...where destructive human impact is to be kept to a minimum. Development is prohi ited except for foot and horse trails, hiking shelters, first aid stati~ns, and support facilities•for the aforementioned. M. SHANKS 31 NARRATIVE EVALUATION OF PROGRAM 6!'15 /9 6 This is however, not backed b~+ any prohibitive covenant to the deed or other action which restricts future bolard action to amend, modify, withdraw, or extend ,~"~ this. Consideration should be given to some revision to this action, as over half "~"~ the areas designated by this resolution are not owned or controlled by the park, and the vast majority have se n considerable human modification, dumping, and/or construction leaving th~m much less than "natural." The Back Creek Area is perhaIp~s the only accessible area even vaguely close to a true natural environment, anki that only in its more inaccessible spots. Currently undeveloped for park use and largely unmaintained, this area is in need of a great deal of trash rbmoval, road and trail repair, and security work. Two collapsed buildings and tfhe surrounding sites are in desperate need of major clean-up efforts, as well)J as several major dump sites scattered along the Jake's Cabin Road. Some effort should be made to encourage academic investigation of BCNA's archajeological sites, and any findings should be incorporated into the park's interpetation. While topographically unsuite~f for major park development, more could be done with this area than is cun-ently' the case. With the investment of a major clean- up effort, trail restoration and construction, and proper signage, this area would provide an excellent hiking a~d nature study opportunities. If the board chose to relax their "natural area desig ation slightly, a series of hilltops and ridges along the Jake's Cabin Road as well as the two cabin sites provide the possibility of. developing primitive, horseman's, car, or even motor home accessible campgrounds or picnic areas. Dickerson Place The Dickerson Place, a early ROth century cabin built by Ms. Gertie Dickerson stands at the end of Rutrough Road where Back Creek join the Roanoke River. (parcels 54 and F-5). Currently occupied by the previous owner under a lifetime tenancy, this site presents both recreational and historic opportunities to the park. Historically, this site has see human occupation since prehistoric times, and prehistoric and historic artifa~ts have been identified at this location. Anecdotal oral histories suggest that thi$ was the site of an early 18th century trading post, and might have provided the head of batteau navigation on the Roanoke River. Cursory field examination shows foundations, fences, and other unidentified construction features, sugge tang that significant additional research is in order. This research should not neg~ect recent history. Oral histories of Dickersons associated with the structure Ishould be gathered as soon as possible to avoid loosing information due to the departure or death of those who know primary facts about this site. Recreationally, this is one of the few sites in the park where nearby road access to the Roanoke River is available. While the county road to this point is both narrow, windy, and ends in a,small turning area with very limited parking, it does provide paved access to within 50 yards of the river. Fishing and canoe access M. SHANKS 32 NARRATIVE EVALt1ATION OF PROGRAM 6!15/96 both seem possible, although the limitations of parking would make this location better suited for park arranged programming, rather than casual visitorship. As this point is considered bylIlocals as one of the best fishing spots for miles, trespassing, drinking, vandali$m, and fishing without permit or license has been and continues to be a problem at this site. This creates an ongoing nuisance to the park, our tenant, and the near neighbors. Better security for this site should be considered. The possibilit~r of gating the road at the top of the hill might be discussed with Roanoke Cou-~ty, our tenants, and the one neighbor affected, which probably would discourage much of the current problems. Long term development of this~ site must await the passing of the current Tenant, but should be considered witf4in park long-range planning. Care should be taken to base any eventual decision of use upon proper historical and environmental surveys of this site. The creation of a fishing or canoe camp, environmental teaching site, f•historical interpretive area, or other use should be considered in light of park programming, facilities needed and funding. South Ops Located just west of the Blue Ridge Parkway, this ex-auto parts store and junkyard (parcels 38 and 41) dies behind a barbed wire fence an Highland Road. An assortment of overgrown famshackle buildings dot the lower area of this roughly 46 acre in front of a single more modern steel building. Extensive - - amounts of automotive junk Mill litter the majority of this site, including thousands of tires Major scr ped earth patches are currently undergoing soil erosion, leading to some gul~eying. Ground staining suggests dumping of chemicals or oil, which probably has invaded the water table. It would not be an exageration to say this site is a ugly mess. Currently in and around seveiral buildings on site are parts from a number of structures accepted, disassembled and stored by previous park employees. No accurate record of our holdings at this site or adiquite documentation seems to be extant and whether the parts extant represent the whole or majority of any specific historic structure(s) i5 open to serious question. A number of structural elements are lacking in identification tags, exposed to the weather, or otherwise stored improperly, suggesting very poor handling of collected artifacts on the part of the park. That this sitk~ation has been allowed to occur reflects VERY poorly upon those involved. Potentially, this site could aci: as the support and maintenance facility for the park. However, to be useful in any way, this site needs to be cleaned, organized, and inventoried. fihe remnants of the previous junkyard must be cleaned up, and some reasopable plan for rehabilitating this site's vegetation be undertaken. Buildings should be cleared, given needed maintenance, and identified for use. Stored hisitoric structures and structural elements at this site need to be identified, properly assecioned, cataloged, place in suitable preservation storage with the eventual goal of reassembly; or alternatively the M. SHANKS 33 NARRATIVE EVALUATION OF PROGRAM 6/15/96 park should admit that it has made grievous errors in accepting these structure and get rid of them by gift to other sites or disposal. James Farm The James Farm and surrounding properties, encompassing most of the eastern half of Explore Park's holdings north of the Roanoke River (Parcels 10 - - 14, and 11-A), represent a currently unutilized park resource. This land was originally purchased as a part of previous development plans with sections of the property intended far both zoo/amusement park development and an elaborate environmental education center, development which was unsupported at the time by either local desires or extant funding. With the abandonment/ postponement of these plans, this land has sat idle to park use. In recent memory, some hay was cut from the approximately t30 acres of meadow land and limited special events and camping have been allowed on an erratic basis. It is important to note that both the previously masterplanned and current uses of this property ignore the most significant historical aspect of this site, the "James Cabin,° associated farm site, and surrounding physical features. While the current documentation and analysis of the site is anything other than complete, preliminary surveys seem to indicate that the extant single-pen log cabin, collapsed outbuildings, and surrounding over-grown farm were originally established no later than mid-nineteenth century and may have been built as early as the late eighteenth century. In addition, the historic wagon road to McKee's Ford is still extant although badly overgrown and eroded. ` The cabin, while neglected, trash-strewn, and generally unkempt, is still in a state of preservation good enough to offer great potential for restoration in-situ. While having been subjected to some modification over the years, the structure still includes a great deal of the historic fabric and demonstrates a solid and traditional craftsmanship. lmmedlate preservation stabilization is needed in order conserve this significant structure. (roof patching, weather-boarding openings, and sill bracing are obvious, but may not be all needed). While extensive (and expensive) work is not necessary at this time, failure to do basic and minimal conservation maintenance will result in the loss of this structure. Evaluation of this site should be made for national register of historic structures listing and a detailed plan started for its long term preservation and restoration. Archaeological investigation of this site should be considered an absolute (although not immediate) priority. Being isolated from outside disturbance, having had long term settlement, and having a very distinct and known areas of occupation, this location has great promise for yielding significant information about early regional lifeways. The house and its environs, the now collapsed barn site, and the mysterious stone foundation roughly 100 yards north should all be examined. While archaeological investigation should start as soon as reasonably possible, given the lack of current plans or funding for development of this site, time may be taken to do this work in a careful and deliberate manner. In addition to the obvious physical archaeology to be done at this location, biological investigations should be undertaken as a part of the site M. SHANKS 34 NARRATIVE EVALUATION OF PROGRAM 6115!96 survey. Remnants of abandoned gardens, fields, and orchards should be examined for the presence of historic exotic or cultivated plants, which should identified and conserved for later interpretation. Potentially, this site could become a show piece in Explore Park's historical interpretation. With proper documentary, archaeological, and experimental research, this site could provide the basis for the most authentic depiction of life in 19th century rural Virginia provided by ANY organization. As majority of the properly is still a single intact parcel, still retains its rural character, and remains largely undisturbed it offers a rare opportunity to create a total experience for our visitors, providing a look at the interrelated processes of historic farm life. Its isolated location would furnish the perfect setting for in-depth and immersion programs allowing full-day or overnight hands-on experiences for our educational visitors. Such programs are wildly popular (and generally financially successful) at museums that offer them. The uniqueness of this site would only add to its appeal, and most likely assure the success of such a program. The use of this site as a "themed" retreat and "team building" site also should also be considered, if for no other reason than that of potential profit which fits with mission. Meaningful park use of this area must await the creation of a long term development plan which addresses a number of significant issues. Such a plan should identify the site's specific programming (both interpretive and otherwise), construction/ restoration, funding for both development and operation, and access both by public and park staff from other portions of the park and outside -~- locations. This last issue is not insignificant. Current access to this site from the park offices involves a 20 minute trip via the Blue Ridge Parkway, SR 24, narrow county roads, and rutted dirt tracks. Development planning should include examining the possibility of transport across the Roanoke River & Gorge within the park. Painter Farm The Painter Farm and surrounding properties, encompassing most of the western half of Explore Park's holdings north of the Roanoke River (Parcels 3 - 9, 3A, C-1, and 30), represents another currently unused and wasted resource to the park. This land was originally purchased as a part of Explore's previous masterplan which called for a grandiose zoolamusement park development north of the river. This project was not in line with local desires or extant funding. With the abandonment/postponement of these plans, this land has not been utilized for park purposes. A dwelling in the center of the property (parcel C-1) is currently occupied by an elderly resident with lifetime tenancy guaranteed by the purchase terms by which the park acquired this property. As well, previous (written?, oral?) agreements with a local farmer have allowed (condoned or ignored) agricultural use of portions under terms very unfavorable to the park. These agricultural uses have led to significant degradation of the property M. SHANKS 35 NARRATIVE EVALUATION OF PROGRAM 6/15196 including exhaustion of the soil, extensive erosion, destruction of fences, loss of farm land to brush and tree encroachment, and rutting of fields. While any development of this property beyond current uses must await the end ~ ~ i of the current tenancy, certainly the agricultural portions of land could be more profitably dealt with by the park through more careful management than is currently the case. Thought should be given either to a formal lease, with terms which require proper maintenance and conservation and oversight to enforce its terms, or use of the land by the park for crop production for park interpretation. (Operation of the grist mill, when complete will require a significant and stable source of grain, which might be obtainable from this site.) Long term site development planning might include a re-examination of the native American -- zoo proposals, reactivation and relocation of the ACRES program to this more isolated site, or establishment of programs dealing with conservation of minor breeds, historic agricultural genomes, or other ecological, rural, or agricultural uses for this farm site. M. SHANKS 36 ~I-1 VIRGINIA' S EXPLORE PARK /Narrative-Evaluation of Program Compiled by Mark L. Shams Spring, 1996 NARRATIVE EVALUATION OF PROGRAM Introduction 6!15!96 In the past few months, Explore Park has undertaken another in a series of ambitious masterplannings processes, trying to chart a course for future park development. While much has been done previously in terms of buildings and facilities, program analysis appears to have lagged behind or been considered as an afterthought in much of the previous planning processes. This document attempts to change this tradition, by setting out in narrative what program currently exists within the park, its state of development, and point out both future opportunities and challenges to be considered in creating an integrated masterplan for Explore Park. This work has been compiled with the assistance and cooperation of the vast majority of staff at Explore. While the facts stated have been discussed with each of the concerned parties in the course of creation of this narrative, the opinions expressed therein are my own and stand as suggestions of one departing professional to those who will guide the masterplanning process further. Best of luck to you all and a bright future to Explore Park, Mark L. Shanks M. SHANKS NARRATIVE EVALUATION OF PROGRAM 6!15!96 INTRODUCTION ii THE MISSION 1 HISTORICAL INTERPRETATION AT EXPLORE PARK ENVIRONMENTAL INTERPRETATION AT EXPLORE PARK RECREATION AT EXPLORE PARK 2 3 CHESTNUT RIDGE =1 WELCOME CENTER BRUGH TAVERN OVERNIGHT CABINS ADMINISTRATIVE OFFICES 5 6 7 7 .RIVERSIDE g HANCOCK EDUCATION CENTER RAWANOKE TRADING COMPANY MC KEE'S FORD / RIVER ROAD 8 9 1.0 SLUE RIDGE SETTLEMENT 12 FARMSTEAD 12 BLACKSMITH AND WHEELWRIGHT SHOP ] :} SCHOOLHOUSE ~ BANK BARN I (, AFRICAN AMERICAN INTERPRETIVE AREA I '7 GRIST MILL I g FRONTIER LIFE AREA 20 LONGHUNTER ENCAMPMENT PIONEER CABIN FRONTIER FORT 20 21 21 NATIVE AMERICAN VILLAGE 23 DEER RUN RIDGE 25 MOUNTAIN UMON CHURCH 2~ M. SHANKS III THE MISSION T~je mission o f Virginia's Exp~oye Par is to l~e[p each visitor rediscover the l~istorv~ o f the ~anc~ anc~ people o f western Virginia t~jroug~j experiences t~jat reveal tG~e fast and illuminate the f uture. NARRATIVE EVALUATION OF PROGRAM 6/15/96 Historical Interpretation at Explore Park Historical interpretation within Explore Park should fit within the mission statement's description of "help[ing] each visitor to rediscover the history of the land and the people ....through experiences that reveal the past and illuminate the future." Interpretation should be designed to provide for active and participatory visitor experiences. Primary among the types of historical interpretation to be used within the park should be living history, Living history is historical interpretation in which the interpreter embodies or portrays the .... - ~ history represented by costume, actions, character, and/or language. By its dramatic nature, living history provides for a more interesting and involving experience on the part of the audience than is typical to history museums. Interpretation should rely upon the best and most accurate research, presented with a passionate regard for honestly presenting the story of western Virginia. This story must focus on all the aspects and peoples who contributed_to this society, and speak to the region's deep and abiding connection to broader social and national movements. The parks interpretation should not avoid difficult issues, but rather present them with candor and truthfulness, relying on sound primary research and documentation to support our program. The presentation of history at Explore, given the broad nature of our regional. emphasis and wide time period, generally should focus on the typical rather than the specific in dealing with the story presented. The interpretation of individual buildings, as well as the artifacts, reproductions, and interpreter dialogue which give these items life should therefore be aimed more towards describing the general condition of the historical period and region, rather than focusing upon any individual, particular, or idiosyncratic background. Environmental Interpretation at Explore Park Environmental interpretation at Explore park should help the visitor to understand the evolution of the local environment and the historical relationship between man and nature in the Roanoke region. Interpretation should foster an appreciation of the change over time and give our audience tools to explore their own environment and its future. Programs should be available and geared for alt levels of knowledge, from beginners to experts and youth to seniors. Interpretation should be exciting, involving, and provocative. The visitor to Explore should have ample opportunity to learn about the flora and fauna contained within Explore Park, as well as to understand the variety of ecosystems represented in terms of structure and adaptation. Explore should provide a venue to discuss natural resources management upon public lands. M. SHANKS NARRATIVE EVALUATION OF PROGRAM 6/15/96 CHESTNUT RIDGE Currently just aticket-buying stop on the route of most visitors' explorations of the park, Chestnut Ridge is slated to become the main entranceway and year- around activity hub of the park when the Roanoke River Parkway--Explore's direct road link to the Blue Ridge Parkway--is completed and opened in early 1998. Envisioned as amulti-building facility open seven days a week and year- round (except when the Parkway is closed because of bad weather), this complex consisting of the Welcome Center, Brugh Tavern, overnight cabins, and administrative offices will form the first impression visitors to the park obtain. Chestnut Ridge will act as the central location for information, orientation, parking, ticketing, gifts and retail sales, food service, lodging, and other visitor services provided within the park. The park's main parking area will be relocated to this area, and park-provided transportation throughout the park will originate from this parking area. Based on these circumstances, this area will set the historic tone for the visitor experience at the park. Landscaping, scenic views, and traffic flow must be designed so as to guide visitors both in their physical escape out of their automobiles and their mental journey out of the twentieth century. While most of the structures need not be preserved (original) historic structures, the assembled area should speak to the historic nature and time period of the Explore, Park experience. Visual cues should assist this process. Given the emphasis on the Great Wagon Road of Virginia in Explore Park's interpretive program, serious consideration should be given to incorporating the look and feel of that early settlers' experience in the Chestnut Ridge area, just as it is has been the design of the Blue Ridge Settlement. Historic architectural detailing, split-rail fencing, paving with suitably colored and textured material, use of old fashioned and distinctive signage, and other design features should help the visitor make the mental transition from the modern to the historic. Rather than trying to re-establish or replicate the existing 40-year-old hardwood forest of this area after construction clearing, consideration should be given to opening up the sightlines of the whole area through selective tree cutting and planting of meadows, pasturage, or common greens (using native plant species where possible), thereby creating a landscape significantly closer to that which existed along the nineteenth century wagon road. This would provide an especially dramatic transition from the close woodlands of the last half mile of the Parkway spur, as the visitor breaks out of the forest into open land. Care should be taken to preserve the high-quality wildlife habitat in this part of the park, however. Parking should be as plentiful as possible within the confines of the topography. Its visual impact however should be carefully minimized by setting it below the prevailing contours, screening with split rail fencing and natural material, and use of alternative paving in natural colors. Provisions for pedestrian separation from traffic and future park-provided transportation (horse-drawn or motorized M. SHANKS 4 NARRATIVE EVALUATION OF PROGRAM Brugh Tavern 6/15/96 Reconstructed near Explore Park's new entrance from the Blue Ridge Parkway, the Brugh Tavern will become key part of the Chestnut Ridge "gateway to the past." The tavern will be the first historic structure the visitor sees when entering the park from public right-of-way on the Blue Ridge Parkway, and help set the stage for further exploration of the living history museum The Brugh Tavern will immerse the visitor in the ambiance of a historic wagon road inn. The tavern, with modern kitchen facilities housed in a connected out- building, will offer a menu of traditional dishes served by staff in historic costumes. The basement will serve as a second entrance area where patrons ~~, ~ can have aold-fashioned "cup of good cheer" while waiting for a table on one of the upper floors. Guests will savor a taste of life on the Great Wagon Road. The Brugh Tavern will be the primary restaurant and refreshment center at Explore Park. Architecturally, the tavern will give guests an appreciation of the flavor of an "ordinary" tavern on the Great Road. Functionally, the tavern will conveniently serve guests with a wide range of food and beverage to refresh them and encourage them to lengthen their stay in the park and the Roanoke Valley as well as provide a reason for nearby residents to return to the park often. -But the Tavern complex will not only function as a restaurant, it will also act as a key transitstop and historical interpretive site for Explore Park. Ideally, Explore's current limited horse-drawn vehicle program to be expanded and rerouted such thatthe Tavern becomes one of the places that visitors can board such vehicles to visit the other sections of the park. Given the historical prominence of the tavern in a transportation system centered around horse- drawn vehicles and the key significance of this system to the region, it is very important that such transport be demonstrated and interpreted to the public in conjunction with the operation of the tavern. Costumed interpreters will welcome the visitor, and start them in their journey back in time through Explore's historic sites by both horse and foot. Th'e'tavern's interpretive role at Explore will act to help each visitor learn about the past by getting them out of modern transportation and mindsets, and examining historic forms of transportation and the slower paced lifestyles that they imply. Operation and staffing of the restaurant function of the tavern will be handled by asub-contractor. Choosing subcontracting restaraunteur who is interested both in working within the constraints of the museum's public mission and helping with the final details of the tavern must be made a high priority and acted upon as soon as possible. Integration of the tavern into the more general park interpretation should be considered and an interpretive plan worked out in cooperation with the tavern management. Menu, furnishing and decoration, staff dress, special programs and events, interpretive signage, and are some of the tavern elements that should be evaluated as to how they support the park's historical interpretation. M. SHANKS NARRATIVE EVALUATION OF PROGRAM 6/15196 RIVERSIDE The Riverside area serves as the present gateway to the recreational and historic areas of the park, providing visitor services including parking, restrooms, and visitor orientation. The Rowanoke Trading Company, the park's museum store, serves these visitors by providing limited gift and food service. In addition, picnic tables in the "Settler's Circle" area provide opportunities for picnicking for both weekend and school group visitors. Usage is currently restricted by the limitations of the parking area and facilities. (temporary restrooms, no utilities, unmarked gravel lot, etc.) With the opening of the Roanoke River Parkway Spur and relocation of primary entrance functions to Chestnut Ridge, this area's focus will shift to serving educational visitors. Limited recreational usage will be focused on the park's programs accessing the river, handicapped access to the historic districts, and special program parking. Riverside's primary function will be to provide access for educational programs by providing bus and automobile parking both for the historic areas and the new Hancock Educational Center. Significant care should be taken in this area to maintain the current beneficial viewshed separation between the historical areas (especially the Blue Ridge Settlement) and this area. Development in both areas might have an negative impact on this separation if not carefully planned to preserve this separation. Hancock Education Center The Hancock Education Center will be a series of structures built to support the educational mission of Explore Park. Envisioned as amulti-phased "educational campus," it will provide the necessary tools to maximize student educational experiences in the park. Key to this facility will be providing program and support space for lectures, demonstrations, classroom, and laboratory projects sheltered from the elements and suitable for a variety of educational functions. This facility must provide at least "three season" functionality such that current educational programs will have a teaching venue no matter what the weather conditions in the park. Phase one of the projected development will provide for a sheltered multi-use demonstration space, flexible classroom space, restroom facilities for this park area, and improvements to the parking and traffic flow of the Riverside area. The sheltered demonstration area, with seating for 150-200 people, is viewed as having a variety of educational program uses. Built as a covered amphitheater-style facility, the park will be able to present both traditional auditorium-style programming, as well as practical demonstrations such as fog construction, wildlife and livestock programs, and blackpowder gun or firemaking demonstrations for which an indoor structure would be largely unsuitable. School group orientations to the park, public lectures and concerts, activity demonstrations, and even group picnics will become possible no matter what the changing weather conditions. Combined with indoor classroom space M. SHANKS NARRATIVE EVALUATION OF PROGRAM 6/15/96 interim. While thought should be given to maintaining some museum store presence in this area to serve both educational visitors to the Hancock Center and purely recreational visitors in the Riverside area, whether this is the correct facility or location for this should be carefully considered. Staffing on the current museum store should be considered in light of any transition to 5 day/seasonal or 7 day/seasonal operation. Clearly a full time manager is needed to oversee the operation, purchasing, accounting, and staffing of the store. Questions of whether to use additional paid staff or unpaid volunteers for general operation should be carefully considered in light of bath the desire to operate the store as a park profit center and plans for eventual expansion and growth. Mc Kee's Ford !River Road The current River Road leading from its intersection with the Sawmill Road to its termination at Chestnut Creek presently represents an under-developed recreational asset to Explore Park. This road, with its spur connection to the parking lot at Riverside, provides the primary visitor route to the Roanoke River within the park. Currently, such visitor travel is solely by foot and is limited by lack of visitor recreational facilities. Additionally, the River Road allows good weather service and emergency vehicle access to the Blue Ridge Settlement, and in a more limited fashion to the Frontier Life, Native American, and Pondside areas. Given the high recreational and scenic value of this area for fishing, picnicking, boating, hiking, nature watching, and other outdoor activities, thought should be given to developing increased visitor use through the construction or installation of recreational facilities such as picnic tables, shelters or pavilions, benches, barbecues, restrooms, fountains, or related visitor services. Ideally, major picnic pavilions should be developed on the upper and lower plateaus overlooking Chestnut Creek and by Palmer's Creek, with additional 1-2 table areas scattered along the river between these two areas. Further, improving access to this area should definitely be considered. While extensive visitor vehicle access should be discouraged due to space and traffic flow considerations, improving of access for temporary drop-off, canoe and kayak pull-outs, handicapped accessibility, and picnic special event set-up should be planned for. Bank access for fishing and canoes should be improved by trail construction, and thought given to provision for handicapped fishing access. Traffic flow would as well be improved by developing linear pull-outs, turning areas, and improving the lower connection between Chestnut Creek and the upstream River Road. Significant regard should be given to the long term development of this area. Provision for a crossing of the Roanoke River either by low water bridge, ferry, or other arrangement should be studied, with care being taken to provide for a method to reaching the significant Explore Park holdings north of the river. Select natural areas along this stretch the river proximate to the Native M. SHANKS 10 NARRATIVE EVALUATION OF PROGRAM 6/15/96 BLUE RIDGE SETTLEMENT The Blue Ridge Settlement (BRS) area of Explore Park represents life along the Great Wagon Road of Virginia during the period of 1845 to 1855, prior to the significant effect of the railroad in western Virginia. While not providing an exhaustive view of this period, the settlement set as its goal to offer the park visitor key experiences typical of this period of local settlement in western Virginia. Interpretation of this area should: 1. demonstrate the continuing settlement of the region during this period, based upon both agriculture and commerce along the wagon road 2. show the ordinary range of society in western Virginia, including a broad view of economic classes, ethnic backgrounds, and ideological viewpoints 3. make evident the importance of trade, travel, and transportation to the development of this area. Current buildings serving as venues for historical interpretation within the Blue Ridge Settlement include a farmstead, one-room schoolhouse, blacksmith and wheelwright's shop, and a large bank barn. Two additional areas of interpretation are under active consideration within the masterplanning process. These are a gristmill and a house site for African-American interpretation. While additional sites for interpretive activities within the settlement area could (and at least one case noted following, should) be considered, great care and restraint ~. in development planning should be taken riot to overcrowd the area, destroying the ambiance and historical landscape with excessive construction. Given the extant confines of the terrain, building more than three or four major structures would almost certainly have this effect. Interpretation in the settlement presently relies heavily upon third-person living history techniques. However, serious consideration should be given to use of first- and second-person techniques to add drama and audience appeal. Such a change need not happen instantly or uniformly, as such programs may be easier to implement on a site-by-site orprogram-by-program basis. On the other hand, staff training for these techniques should be contemplated as happening in a unified fashion so as to most effectively use experienced trainers in these specialized skills. Farmstead The farmstead of the Blue Ridge Settlement is an area composed of the Hofhauger house, Wray Barn, cobbler and wood shop, and associated gardens, fields, and outbuildings which portrays elements of a typical middle-class subsistence farm of early-mid nineteenth century western Virginia. While composed of buildings relocated from two specific local sites, the message of the area should focus not on their disparate specific origins or relatively scant M. SHANKS 12 NARRATIVE EVALUATION OF PROGRAM sr~5rss Furnishing and equipment at the farmstead, currently scanty and makeshift, should be rethought. Current fumishing of the farmstead relies upon unreliably loaned items, donated items (both original artifacts and reproductions) of questionable desirability, and a few park purchased or constructed reproductions. Basic and accepted museum practice dictates that a complete and historically researched furnishing plan should be arrived at for this site and all park living history interpretive sites, with all items used in interpretation be owned by the park. Such a plan should include reference to a park-wide policy specifying reproduction for all items subject to wear as is practical so as to avoid the inappropriate consumptive use of artifacts. Staffing for this site on a 5 day/seasonal basis should include year-round interpreter-program coordinators for domestic and agricultural programming, as well as one additional full-time seasonal employee in each area, for a total of four interpreters. Additional seasonal staff would be needed in each area if the park were to go to 7 day/seasonal operation. Blacksmith and Wheelwright Shop The blacksmith and wheelwright shop, a modern interpretation of a typical nineteenth century structure, is a featured crafts demonstration area of the Blue Ridge Settlement. In and around this site, visitors will see two of the basic crafts that combined to support travel along the Great Wagon Road of Virginia. Within the blacksmith shop, iron and other metals will be formed at the forge into tools and useful implements. In the wheelwright shop, wood will be shaped into _ wagon parts using traditional methods. Outside the shop, large scale activities such as shrinking steel tires on wagon wheels, shoeing horses, as well as major wagon repair and assembly will happen in conjunction with this facility, providing our visitors with the opportunity to understand these involved historical activities. Visitors should be encouraged to see, hear, touch, and smell the work in progress, immersing them in amulti-sensory experience. Hands-on learning opportunities should be encouraged as much as possible at this site, bearing in mind the hazards present in the facility. Current interpretation of this facility is strictly done as third-person living history, based upon the present interpreter's perception that the information to be related requires it. However, given that a variety of historical sites do successfully interpret these and similar crafts through first- and second-person methods, consideration should be given to use of these techniques. Such would take bot~i program development and staff training, but would provide a substantially more involving experience to the visitors. Current fumishing of the blacksmith and wheelwright shop is less than ideal. While basic tools are present for blacksmithing, they are of poor and limited usefulness, and in need of some re-work and replacement. The tools available for the wheelwright shop do not include many of the basic tools of this craft and are not adequate to demonstrate this craft. A proper furnishing plan should be M. SHANKS 1 a NARRATIVE EVALUATION OF PROGRAM 6/15/96 programming will support such maintaining this employment. Consideration should be given to arranging joint programming with the Roanoke Valley History Museum, Virginia Museum of Transportation, and local school districts to provide block bookings of interpreter programming time during the off season. Bank Barn The Houtz Bam, a large German-style bank barn in the center of the Blue Ridge Settlement is a key structure in the Blue Ridge Settlement. A relatively large building (72' x 43'), such structures were intended to support extensive agricultural operations or store and house significant numbers of livestock and their feed. Twin cribs on the interior upper bank floor flank a large threshing or loading area, with loose board flooring providing a method of feeding stock below. The lower bam is divided into stalls, with sufficient room for draftstock, tack, wagons, and/or agricultural machinery. Such structures never existed in isolation, but always formed a part of either large farms or other sites with significant numbers of large animals. The bam was originally reconstructed in its current location to form an eventual grouping with the Brugh Tavern, because of its structural similarity to the historic Brugh barn. However, the relocation of the tavern to Chestnut Ridge for ,~• functional reasons (access, visitor flow) created a significant problem with this interpretative use. Its size, distinctive architecture, and location in the viewshed of~the main entrance to the BRS provide it with considerable visitor focus. However, its lack of specific relationship with the rest of the settlement, both functional and interpretive terms is a manifest problem. There is no visible agriculture to support a barn of such size, nor does it even visually appear related to the farmstead, who's Wray Bam seems both a natural and suitable part of the farmstead. Given the other features of the settlement and the lack of adjacent terrain suitable for large scale agricultural development, the use of the barn in this manner is not viewed as reasonable. It is therefore recommended that the interpretive use of this structure in conjunction with an inn, tavem, or ordinary be reconsidered. This of course would necessitate the construction of such a structure in the settlement area. (See "Inn/Tavern/Ordinary" under future projects) While certainly a significant undertaking, this does provide the opportunity for the barn to act in its historical role as a facility supporting a major undertaking, in this case the serving of travelers along the Great Wagon Road, an integral part of the interpretive storyline of the settlement. Combined in a complex with an Inn as well as the Blacksmith and Wheelwright Shop, the eastern end of the settlement would serve to demonstrate a large slice of the travel in western Virginia. The barn would naturally serve as the lower hub and support facility to the park's animal drawn vehicle program, providing a public accessible site for the demonstration of livery stable functions. The upper portion of the barn could serve a historically appropriate M. SHANKS 16 NARRATIVE EVALUATION OF PROGRAM 6/15196 context. (i.e.: chickens and swine might be moved to this site, as well as the planting of a kitchen garden focused more on African-American specialties; while the animals and garden at the farmstead would become less generalized, and more devoted to items more typical and specific to European origin) A thorough furnishing and interpretive plan should be researched and implemented for this site prior to its opening to the public so as to avoid guess- work or cliche interpretation. Development of this site would have to include identification of either a suitable structure to relocate to site or model structures to serve as the basis of an "historically typical" composite design. While some discussion has been given to the use of the Murry Cabin (currently in storage in at Explore) to represent this interpretive area, it must be pointed out that there is NO historical research to support this use, it having seen documented African American occupancy only in the 20th century. Further, the deteriorated and much modified condition of the structural elements (less than 20% salvageable) suggest that this may be a poor choice for restoration. While the original plan of the Murry cabin is typical of many simple mid-nineteenth century simple dwellings, it is probably a better alternative to use the research notes of the cabin to provide a starting model to construct an replica structure given the heavy and ongoing use such a dwelling would undergo. In addition, prior to undertaking this endeavor, interpretive and replica furnishing plans would need to be developed and funding sources adequate to support both development and operation identified and committed. Staffing on this site for 5 day/seasona! operation will require one interpreter, -- with 7 day/seasonal operation necessitating an additional interpreter. Program supervision would be provided by the Blue Ridge Settlement coordinator, although consideration should be given to the creation of a year-round interpreterlprogram coordinator if the African-American program expands beyond this site and/or can be developed into a significant outreach program. Grist Mill Current planning calls for the establishing of an small operational grist mill in or near the 81ue Ridge Settlement. Such mills were an important part of the rural subsistence economy of ante-bellum western Virginia, providing a way for farmers to use and sell their grain crops locally. As well, water-powered grist mills often provided power for one or more additional purposes, acting as saw, ginning, carding, spinning, fulling, machining, orwood-working mills. Some one or more of these functions may be possible as an adjunct to the operation of the mill and should be considered. Such a mill facility would add an interesting dimension to park interpretation, and provide a dramatic working example of historical industry and technology. Finally, the potential for creation of salable product(s) through the operation of such a mill may be a possibility and should be explored, although not counted upon. While discussion as to whether this structure should be a reproduction or moving and restoration project is ongoing, no mill should be considered primarily M. SHANKS 18 NARRATIVE EVALUATION OF PROGRAM 6/15/96 FRONTIER LIFE AREA The Frontier Life Area (FLA) at Explore Park tells the story of the early Europeans and their venture into western Virginia. This area offers the visitor to Explore Park a feeling for what eighteenth century life was like on America's first frontier. Current on-site interpretation in this area largely relies upon third-person living history interpretation and demonstration lectures, with some major special events. Consideration should be given to adding elements of first-person living history demonstrations, vignettes, and activities through program and staff development. Thought as well should be given to an increased realm of visitor participation by including on-site workshops, hands-on activities, and special programming tied to colonial activities demonstrated or represented in the area. Longhunter Encampment The Longhunter Encampment is an interpretive program currently active only for special events. Previously the central focus of the Frontier Life Area, this site has been rebuilt into the Pioneer Cabin area. In future seasons, the a permanent Longhunter Encampment will be relocated to another site within the Frontier Life area. Currently, this historical period will only be interpreted through special programs as an adjunct to regular the Frontier Life Area interpretation. Money and program staff permitting, this area will be reactivated ..._ within the park as a full-time interpretive area. The Longhunter encampment demonstrates the lifestyle of the first migratory Europeans in the western Virginia region. The encampment will include such temporary structures such as lean-to's, tents, hide racks, and storage caches. In this area, an interpreter will demonstrate frontier skills including flint-and-steel fire-making, campfire cooking, horn working, hunting, and flintlock gun shooting. Explanation of the clothes, specialized equipment, and lifestyle of the Longhunter wilt be included as part of the interpretive process. Reactivating this interpretive area will require both determining a new site and budgeting development and staff to this area. Location of the Longhunter encampment should be included in the general masterplan, with provisions made such that it can be as visually isolated from other park interpretive areas and structures. Ideally, this site should appear as natural and untouched as possible, resembling the virgin forest which first confronted the longhunters. Budgeting will need to be included for construction, outfitting of gear, proper costume, and required training of the interpretive staff. Minimum staffing for adequate operation of this area would include one seasonal employee for 5 day/seasonal operation, and two for 7 day/seasonal, with supervision being provided through the Frontier Life Area coordinator. M. SHANKS 20 NARRATIVE EVALUATION OF PROGRAM 6/15/96 place to discuss the emergent frontier community, and the beginnings of an 18th century settled society. The currently masterplan has identified a location for the fort on Greenstone Ridge, a wooded hilltop overlooking the Roanoke River Parkway #2 bridge and roughly a 350 yards upslope from the Pioneer Cabin area. In addition, this site is one-quarter mile from the proposed site of the new Welcome Center and park entrance on Chestnut Ridge. Care should be taken to retain the isolated and natural character of this area, as an enhancement to the interpretation of the frontier wilderness experience. r The building of the Frontier Fort area is planned as amulti-phased project. Phase one will include the initial site preparation and construction of the blockhouse, a 20' x 40' two story log structure used both as living quarters and a defensive fortification. The second phase will build an enclosed stockade around three sides of the blockhouse and three cabins within the stockaded area. Phase three will include the building of a primitive blacksmith area within the stockade, furnishing a small sutler's shop in one of the cabins, and developing gardens around the fort. The final phase would include the construction of cabins in the vicinity of the fort to represent the more settled colonial frontier lifestyle around the fort. (note: this final phase may be undertaken prior to earlier phase completion by the relocation of cabins constructed in the Pioneer Cabin area; see comments in previous section) Interpretation in this area. should be structured to use both first- and third-person living history to provide an exciting and involving presentation to our visitors. __ The focus of the interpretation should start with the interpretation of both the construction of the fort~and the domestic life in a fort under construction. With the completion of phase two, the focus should shift to the serving of travelers and the local community -- with follow on phases only adding to the depth and breadth of the presentation. The addition of a sutler's shop in phase three may add the possibility of a limited period-appropriate retail sales area -- an idea which should be weighed against its impact on the historical interpretation. Preliminary interpretive and furnishing plans should be developed prior to initiation of each construction phase. In addition, groundwork should be laid to create documented, researched, and implemented final plans for this project concurrent with the phased construction completion of the fort elements. Staffing for this interpretive area wi(I vary according to portion of the project completed. (given the probability that by the time any phase of this site is completed, the park will have gone 7 day-a-week operation, staffing for this site is noted this way only) Phase one staffing will require one year-round and two seasonal interpreters (with oversight by the FLA coordinator), phase two will add the need for a project coordinator (or the adding of responsibility to the year- round position) and an additional two seasonal interpretive positions. Phase three development will require two seasonal blacksmith-interpreters and two additional seasonal interpreter-sutlers. Phase four staffing will be dependent upon the number of cabins and proposed uses of them, but should be carefully considered in determining the evolving scope of the project. M. SHANKS 22 NARRATIVE EVALUATION OF PROGRAM 6/15/96 the park staff. Careful thought should be given to additional staff training by living history craftsmen experienced in simultaneous demonstration of crafts and interpretation. This re-focusing would help to eliminate the problems of staffing and volunteers needing to be of Native American ancestry (to satisfy criticisms of the "stealing" of cultural history), as the primary focus would not be cultural but physical and technological. Cultural elements may be reinforced through special programs and program cooperation by bringing in experts in the field and local Native American tribal members to participate in NAV programming, rather than by direct park involvement in presenting native culture. This approach would both work to broaden our ties to wider audiences and communities. Use of volunteers in this area should as well be examined. Currently the vast majority of volunteers are used solely for unskilled orsemi-skilled tabor in site construction with only a limited amount participating in self-directed activity or in interpretation. Additional training and cultivation of volunteers needs to be done to develop their participation in the interpretation of the NAV. Consideration should be given to staff training in volunteer management and development to assist in this transition. „ .Staffing in this area must keep pace with the site development. To currently transition to a 5 daylseasonal program, a minimum of one additional seasonal staff member is needed, 7 day/seasons{ operation would require an additional seasonal employee. With the completion of the wigawa, a minimum of two (and preferably three) additional seasonal employees will be needed for __ interpretation either on 5 or 7 day seasonal basis, with the NAV coordinator providing both supervision and limited interpretation. Consideration should as well be given to making one additional position year-round to help with site development, construction, and research. M. SHANKS 24 NARRATIVE EVALUATION OF PROGRAM 6115/96 history of the land and the people of western Virginia through experiences that reveal the past and illuminate the future." These could include programs on natural history and ecology, community meetings relevant to the park and its environs, board, staff, or professional gatherings, and other "meeting house" uses relevant to the park's mission and function. The location of the Mountain Union Church -- in close proximity to the year- round facilities of the Chestnut Ridge entry to the park (Parking, Welcome Center, Brugh Tavern) -provides the opportunity for rental of the facility for private gatherings such as weddings, reunions, or other social events during periods where it is not being used for Explore Park functions. Given the public demand for such facilities currently being expressed to staff, it is anticipated that this use of the facility will provide some cost reimbursement for interpretation, programming, maintenance, and .upkeep. Such usage should be considered of significantly less importance than the preceding two functions, and in no way should the primary interpretive functions of this structure be lessened or pushed aside by other uses. Current project funding should complete the structural restoration, which is in process. Determination of funding required for restoration of the original interior decor, fixtures and furnishing the building with adaptive lighting needs both to be determined and raised. Integral to this process should be the development of a appropriate furnishing plan based upon site and documentry research. Interpretation of the structure will require at least one full-time program coordinator for 3 day/seasonal operation. 5 or 7 day operation would require the addition of one other interpreter to maintain interpretive site coverage. Whether these are year-round or seasonal positions depends upon the projected usage and access to the church in the winter months. Unless heating for this structure and an all-weather snow-plow accessible path to it is anticipated, scheduled usage will be marginal at best from mid-December to mid-March. M. SHANKS 26 NARRATIVE EVALUATION OF PROGRAM 6/15!96 The location of the inn would ideally place it in the eastern portion of the settlement area, in the neighborhood of the current blacksmith/wheelwright shop. Such a location would both place the inn as one of the first structures seen upon entering the BRS, but also place in roughly the correct proximity to the bam. This placement would necessitate moving the shop structure closer to the bank bam by roughly 75-100'. While not an insignificant undertaking, it is made easier by the relatively simple construction of the shop and the short distances involved. Clearly, such a project would not be insignificant in terms of the cost to both develop and operate. Development would have to include identification of either a suitable structure to relocate to site or model structures to serve as the basis of an °historically typical" composite design, probably a better alternative given the heavy and ongoing use such a structure would undergo. Interpretive and replica furnishing plans would need to be developed and funding sources adequate to support both development and operation identified and committed to this endeavor prior to its undertaking. Ongoing staffing would require at least two individuals to interpret this structure, requiring a minimum of six full-time seasonal staff members for 7 day operation, at least one of which should be tasked as an assistant program coordinator. Use of this site for historical immersion programming would involve significantly higher staffing, dependent on frequency and number of visitors involved. In the absence of any detailed planning, any costs or staffing figures can only be considered the loosest of conjecture. However, it could be reasonably assumed that the costs to research, relocate and/or construct, and furnish such a stnucture in a historically appropriately fashion would not cost less than . $375,000, and might be significantly higher. ACRES The ex-Payne farm property, commonly referred to as ACRES, is a 50 acre site of rolling pasture and woodland with a house, dairy barn, workshop and apartment, and associated outbuildings. An artificial pond was established in the hollow above the house by previously employed park staff. This site has seen a wide mixture of previous park uses and remains an important asset to the park. Additional acreage fronting Rutrough road falls within current fence lines, although owned by the National Park Service. Previously a site for collaboration with the Mill Mountain Zoo in the raising of rare or endangered species (buffalo, wolves), the withdrawal of the zoo from participation recently ended these uses. The house and apartment currently provide staff housing (providing rental income, reduction of salary expense, and quick response personnel) while the basement of the apartment acts as a file and artifact storage area. The barn and associated pastures have been and continue to be used to support park animal agriculture programs both in overwintering livestock (the BRS and other portions of the park become inaccessible during severe weather), weekday pasturage for horses, and by providing storage for feed and tools. The workshop also functions as a needed M. SHANKS 28 NARRATIVE EVALUATION OF PROGRAM 6/15!96 facilities, currently limited and makeshift, should be developed, furnished, and organized in a more functional fashion. The two dwellings should be maintained for park personnel, the obvious uses being for animal/site care personnel and the development of a resident intern program. Attention should be given as to the possibilities of construction of permanent park offices at this site, freeing up valuable and level terrain near the park entrance for other uses. Lastly, some change in terminology should be examined if the ACRES program will remain inactive or is to be terminated. Anew name should be adopted for this site, clearly noting the change in purpose and direction for this site. River Corridor The Roanoke River provides the defining feature of the Explore Park's topography and environment. The river cuts a steep gorge through the region of the park, leaving relatively few level areas in its vicinity. The park lies wrapped in the curve of the south bank of the river for roughly two miles, extending from the Roanoke Valley Resource Authority landfill site to the mouth of Back Creek. The northern portions of the park spread fan-like from a little less than three- eighths of a mile of the river frontage to encompass more than 440 acres. As previously noted in the McKee's Ford /River Road section, the Roanoke River in Explore Park is currently under-utilized in park programming. While seeing very limited use in fishing, hiking, and other recreation, historical or ecological interpretation of the river is largely ignored due to the difficulty of __ access to it for our visitors. The vast majority of the river in Explore is currently only accessible by watercraft or strenuous (and mostly discouraged) off-trail hiking. Greater access to the river needs to be planned and constructed to allow our visitors access. While the McKee's Ford /River Road area has been previously discussed, three other stretches of river need to be considered. These other areas include the south bank both downstream and upstream of the formerly discussed area, as well as the north bank of the river in the park. Generally, the land along the southern bank is characterized by a one or more narrow "steps" 5-15' above the river, while the northern bank has some relatively narrow low bank areas interspersed with very steep cliff dropping directly to the river. The downstream sections of the south bank runs from the McKee's Ford area to Back Creek. This is section is largely contained in the park designated "Back Creek Natural Area,° and is heavily wooded with thick undergrowth. A narrow, rough, and poorly marked trail parallels the river from McKee's Ford south to the vicinity of the Dickerson Cabin where it peters out. Approximately at the midpoint of this trail, is an opening in the trees and the remnants of the collapsed Jake's Cabin, and associated piles of miscellaneous trash. A rutted and steep dirt road leads up from this site two-thirds of a mile through the natural area to Rutrough Road. M. SHANKS 30 NARRATIVE EVALUATION OF PROGRAM 6/15/96 This is however, not backed by any prohibitive covenant to the deed or other action which restricts future board action to amend, modify, withdraw, or extend this. Consideration should be given to some revision to this action, as over half the areas designated by this resolution are not owned or controlled by the park, and the vast majority have seen considerable human modification, dumping, and/or construction leaving them much less than "natural." The Back Creek Area is perhaps the only accessible area even vaguely close to a true natural environment, and that only in its more inaccessible spots. Currently undeveloped for park use and largely unmaintained, this area is in need of a great deal of trash removal, road and trail repair, and security work. Two collapsed buildings and the surrounding sites are in desperate need of major clean-up efforts, as well as several major dump sites scattered along the Jake's Cabin Road. Some effort should be made to encourage academic investigation of BCNA's archaeological sites, and any findings should be incorporated into the park's interpetation. While topographically unsuited for major park development, more could be done with this area than is currently the case. With the investment of a major clean- up effort, trail restoration and construction, and proper signage, this area would provide an excellent hiking and nature study opportunities. If the board chose to relax their "natural area designation slightly, a series of hilltops and ridges along the Jake's Cabin Road as well as the two cabin sites provide the possibility of. developing primitive, horseman's, car, or even motor home accessible campgrounds or picnic areas. Dickerson Place The Dickerson Place, a early 20th century cabin built by Ms. Gertie Dickerson stands at the end of Rutrough Road where Back Creek join the Roanoke River. (parcels 54 and F-5). Currently occupied by the previous owner under a lifetime tenancy, this site presents both recreational and historic opportunities to the park. Historically, this site has seen human occupation since prehistoric times, and prehistoric and historic artifacts have been identified at this location. Anecdotal oral histories suggest that this was the site of an early 18th century trading post, and might have provided the head of batteau navigation on the Roanoke River. Cursory field examination shows foundations, fences, and other unidentified construction features, suggesting that significant additional research is in order. This research should not neglect recent history. Oral histories of Dickersons associated with the structure should be gathered as soon as possible to avoid loosing information due to the departure or death of those who know primary facts about this site. Recreationally, this is one of the few sites in the park where nearby road access to the Roanoke River is available. While the county road to this point is both narrow, windy, and ends in a small turning area with very limited parking, it does provide paved access to within 50 yards of the river. Fishing and canoe access M. SHANKS 32 NARRATIVE EVALUATION OF PROGRAM 6/15/96 park should admit that it has made grievous errors in accepting these structure and get rid of them by gift to other sites or disposal. James Farm The James Farm and surrounding properties, encompassing most of the eastern half of Explore Park's holdings north of the Roanoke River (Parcels 10 - - 14, and 11-A), represent a currently unutilized park resource. This land was originally purchased as a part of previous development plans with sections of the property intended for both zoo/amusement park development and an elaborate environmental education center, development which was unsupported at the time by either local desires or extant funding. With the abandonment/ postponement of these plans, this land has sat idle to park use. In recent memory, some hay was cut from the approximately t30 acres of meadow land and limited special events and camping have been allowed on an erratic basis. It is important to note that both the previously masterplanned and current uses of this property ignore the most significant historical aspect of this site, the "James Cabin,° associated farm site, and surrounding physical features. While the current documentation and analysis of the site is anything other than complete, preliminary surveys seem to indicate that the extant single-pen log cabin, collapsed outbuildings, and surrounding over-grown farm were originally established no later than mid-nineteenth century and may have been built as . early as the late eighteenth century. In addition, the historic wagon road to McKee's Ford is still extant although badly overgrown and eroded. -~ The cabin, while neglected, trash-strewn, and generally unkempt, is still in a state of preservation good enough to offer great potential for restoration in-situ. While having been subjected to some modification over the years, the structure still includes a great deal of the historic fabric and demonstrates a solid and traditional craftsmanship. lmmedlate preservation stabilization is needed in order conserve this significant structure. (roof patching, weather-boarding openings, and sill bracing are obvious, but may not be all needed). While extensive (and expensive) work is not necessary at this time, failure to do basic and minimal conservation maintenance will result in the loss of this structure. Evaluation of this site should be made for national register of historic structures listing and a detailed plan started for its long term preservation and restoration. Archaeological investigation of this site should be considered an absolute (although not immediate) priority. Being isolated from outside disturbance, having had long term settlement, and having a very distinct and known areas of occupation, this location has great promise for yielding significant information about early regional lifeways. The house and its environs, the now collapsed barn site, and the mysterious stone foundation roughly 100 yards north should all be examined. While archaeological investigation should start as soon as reasonably possible, given the lack of current plans or funding for development of this site, time may be taken to do this work in a careful and deliberate manner. In addition to the obvious physical archaeology to be done at this location, biological investigations should be undertaken as a part of the site M. SHANKS 34 4~ NARRATIVE EVALUATION OF PROGRAM 6/15!96 including exhaustion of the soil, extensive erosion, destruction of fences, loss of farm land to brush and tree encroachment, and rutting of fields. While any development of this property beyond current uses must await the end of the current tenancy, certainly the agricultural portions of land could be more profitably dealt with by the park through more careful management than is currently the case. Thought should be given either to a formal lease. with terms which require proper maintenance and conservation and oversight to enforce its terms, or use of the land by the park for crop production for park interpretation. (Operation of the grist mill, when complete will require a significant and stable source of grain, which might be obtainable from this site.) Long term site development planning might include a re-examination of the native American • zoo proposals, reactivation and relocation of the ACRES program to this more isolated site, or establishment of programs dealing with conservation of minor breeds, historic agricultural genomes, or other ecological, rural, or agricultural uses for this farm site. M. SHANKS 36 ~~~~~~ ~ ,S C s Via:, far 6~e,^Sr~ ~ m,5 hi , ~ ~ p1;! sf ~~ ' n~ -i~~~~ 1 ~ ~ 1's f ~ ~ ~ ~ ~ ~ ~ ~ Q ~~~ ~~.~~ ~ ~~~~~~ ~ c ,, tD ~ .,,,, , ~. +~, ~ ^ ~i BCD ~`~a ~~~ .. '~°~~~ ~. ~ ~ o ~ ~ ~ ~...: ~ m ~- a :~ ~ -- ~. -,~ ~ ~ ~ ~~ ~ ~ Y ~ ~ ~ ;~s ~ ~ ~ ~ ~ ~ ~Qc~c~ ~ c~ - • ~~ ~ ~ N ~ ~ ~ ~ ~ CD ''`'', ~. ~' "~z .,. R`1 -~ ~,, c~ C CD ,~,~; ~ -~ ~ ~ ~~ ~ c~ _ , ~ ~. -~~,_~~ >: ~- L ~ i n 0 z n m y Z 0 m m 0 m z y ~I a z n 0 n m 0 c a 0 z n m z m n 0 z n m y a A O m 0 a c a z m n 0 m n m z m n A z n 0 m m a 0 z 0 m m a a m c c~ z n m a m n 0 z A C n y O Z 0 i „ .r ,~ a,.vv4 J"1y~ ~•~ F.t~vf ~ .,.. _ ~ . w 3 d s ~0. 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' i.... s •-- ""--~" U ~- ~4 • ~ /^ ~ 0 1 J ~,~, ~ ~ ~, -~ . ,.. .~ ~ • ~• ~ a ~ ~ :.~~~ a ~ ~~{~~: ~ ~ n -- ....~-.,L f,. ~ ~ ~:~ < <. ~ ~ ~~ 7~ ~ _ .~. ' ' ~ ~ + ~ `+J ~:'.' Item No. ~+~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: October 8, 1996 AGENDA ITEM: Work session to review plans for the Hanging Rock Battlefield Trail (Phase I) COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY• Hill Studios has been working on the proposed trail plans for the Hanging Rock Battlefield Trail. An open design meeting was held for the public on Thursday October 3, 1996. Following that meeting, the Hanging Rock Battlefield and Railway Preservation Foundation will present the plans to the Board of Supervisors and for their review and comment. Staff Recommendation: Staff recommends that the Board of Supervisors review the proposed trail plans and make appropriate comments for the Hanging Rock Battlefield Trail design to be finalized. Respectfully submitted: Approved: Timot y W. Gub la, Director Elmer C. Hodge Department of Economic Development County Administrator Project Coordinator ---------------------------------------------------------------- ACTION No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by: Eddy Johnson Harrison Minnix Nickens /`~- .~ -- . ,~ Y ~ ~.. . ~.tq~ 1 `^M t~l - ~ ~ /~ , ~ w ~ ~ .., -~ ~.~ ..r - : zz a ~- i~l } ' _I1 ,/ ~4~~1- / ~ ~ • ~, t~ ?, I ~ i ~~ _ _ t ~~} -~- ,~ ~ ~.. 0 ~ ~--, ~~-= z W~ ~ ~ ,', F m ;:, ~. . ~:~ ' .~s . ~ W r ,y , Y~s A, ..x . :x '~A ~ S. _ ~ ~ ~ ~;~ [ - z ~ *a , a .a ~ ti ~`r W ~ ``~ ~ ` ..a Q ~ aC ~ ~, ~. ~~ 1 ~ ~ i*r .-~ .~= Q~g ~~ Nix N O W ~ ~= ~ cn R: 0 ~.a ~~ z~ ~° ~~ z a ~" x~ W C~ Q _ ~ ~ 0. ~ ~ F f" ~ ~ ~ Gcl ~ Z -// o -- O ~ _ ,- ~ ~ ¢ U ~t' Z ~ F Q ,~ ~ o ~ U ~ z a Q~ u. -- A F~ '' ~ ~ ~ o O ;'r ~" ~ a H _.. .Y ~ ~"'~ "'~ '~ W U ~ ~ z~x ~ mea .--i .rr F- .~ .. M ~ : r t. ~..^ ~- W W U x • ~~ ~~ ~~ V O ~~ H -^ C~ ~^ . zu wQ z°x o°x x H Q ACTION NO. ITEM NUMBER ~"" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 1996 AGENDA ITEM: Joint Work Session with Parks and Recreation Advisory Commission to review the County-wide Master Plan COIINTY ADMINISTRATORS COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a joint work session with the Parks and Recreation Advisory Commission. This work session is a result of discussion at the Board of Supervisors retreat. We will review the 1986 Parks and Recreation Master Plan program and update the Board on Parks and Recreation operations. We will also discuss the update of the Master Plan and the development of a long-term vision and plan for parks and recreation in Roanoke County. Respectfull sub 'tted, Appro~ed by, C~ ~~~~ ~ Pe a Haisl p, Di ector Elmer C.Hodge Parks and Rec ion Department County Administrator ---------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens ROANOKE COUNTY u_, PARKS & RECREATION ^^^~~~111~9 ~g~v~~~ ,b .,.,, '~.~ H ~~ Y '~- Roanoke County Parks & Recreation 1986 PARKS AND RECREATION MASTER PLANS ^ Green Hill ^ Happy Hollow ^ Starkey ^ Vinyard ^ Walrond ^ Whispering Pines TOTAL $5,602,709 $639,646 $2,026,065 $1,276,435 $1,572,134 $766,080 $11,883,069 Roanoke Cowlty Parks & Recreation 2 GREEN HILL -Farmstead, Maintenance 1986 MASTER PLAN FACILITIES - Caretaker residence - Meetinghouse - Interpretive center - Education Areas - Fishing Pier at pond - Mai ntenance shed - Maintenance yard EXISTING FACILITIES 1996 Fishing pier on river Nature trail with wildlife blind 4 W Q ~"' r V1 W I- J V V Z H t/1 W Z~ ~ c a. c ~ c W ~ ~ G CQ ` L Z QO f ~ .~ .0 ~ = O cn .. ~= ~ ~ U _ V V ~ `~~' v, ~ ~ ~ o ~ ~ V ._ ._ i C 0 ~ f~ d' f~ N ~ DG _ ^ ^ ^ O .~ .~ .~ Q J L ~ ~ bA L :~ c +.+ - ~ ~ ~ ~~~ L y- = I I I ^ ~ '~ L ~ U ~ ~ ~ O ~ ~ ~ `n O ~ ~ ~ bA b~J ~ J ~ O ~ = m~v~ ~ ._ ii ~ I I I I ^ .~ F~+ Q i f3. ^ .~ V J ^ 6 D Z O 3 ~ ~ ~ .F.+ ~ • - ~- ~ ~ V ~ ~ - ~ Q W . - i. ~ N LL. ~"' • ~ "O V L i ~ V Q ~ ~ G ~ ~ ~ ~ ~ _ ~ ~~ .Q ._ .- bA L V N ~ ~ ~ V ~ O v ~ ~ ~ ~ ~ O RS O ~ ~ cn m uo.. a. a. c cn a. oG V a. ~ ~ ~ N d' e- e- r- r- ~ M r- r- e- ~ ~ W O ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ Z ~ ~ aA Z~ ~ Q N ~ ~ ~ ~ o DC ~ ~ `~- •`~ o W O ~,~ N u~ ~v s. a~ ~ o ~ ~ v ~ a~ - ~, bA ~ ~ ~ ~•~~o ~=0°a~~a~n-~oc~Eao~~ Q cVn ~ ._ ~ R~ ~~~ ~ r~~~mt-m~U~Qc~VOJ ~ 'O _ ~, V 1- _ ~ V I I I ~ I I 1 1 1 1 1 1 1 1 1 1 1 1 ~~ ^ ^ ^ ^ ^ 8 ROANOKE COUNTY PARKS MAINTAINED PARKS & FACILITIES 1996 ^^^^~~I0~0~ Parks/School/Lease 41 Sites Back Creek Elem M. A. Banks Beckner Property Bent Mt Elem Bonsack Park Brookside Park Burlington Elem Arnold Burton Fields Cave Spring Elem Clearbrook Park Clearbrook Elementary Mason Cove Elem Garst Mill Park Gearhart Park Goode Park Greenhill Park/Equestrian Green Valley Elem Happy Hollow Gardens idden Valley Junior Herman L. Horne Ingersol Rand Jaycee Field Willie Martin Park Merriman Fields Northside Complex Oak Grove Elem & Park Occupational Fields Mt Pleasant Park Camp Roanoke Roanoke Wayside RCCC Sadler Park Shell Park Sierra Lot Starkey Park Stonebridge Park Mt View Elem Vinyard Park Vinyard Park II Walrond Park Whispering Pines Park Recreation Centers 3 Sites Brambleton Center Cawtaba Center Craig Center Roanoke County Buildings 31 Sites Back Creek Fire Station Cave Spring Rescue Mason Cove Fire Station Hollins Fire House Fort Lewis Fire Station Public Safety Center Vinton Cemetery 419 Median S R 11 @ Rt. 117 SR 311 @ I-81q SR 419 @ Tanglewood Bent Mtn Fire Station Clearbrook Fire Station Glenvar Library Hollins Library Mt Pleasant Fire Station Public Service Center Vinton Library 419 Triangle/Brambleton SR 115 @ I-81 SR 419 S of Salem Cave Spring Fire Station County Courthouse Youth Haven II Fort Lewis Cemetery RCAC /419 Embankment Reed Mtn Fire Station 419 Library Headquarters SR 460 @ Botetourt SR 24 @ Parkway SR 220 South 75 Total Sites VS 52 In 1990 Roanoke County Parks & Recreation to RECENT PARK EXPANSIONS/PROJECTS Since 1990 Requiring Additional Maintenance Burton 1 softball field fenced 90 car parking lot Walrond 2 baseball fields fenced 1 soccer field 42 car gravel lot/ playground Soap box derby track Northside 2 baseball fields fenced 2 ballfields/soccer field combo Greenhill Polo Field 1 soccer field 2 picnic shelters/2 picnic areas Playground Caboose, 1600 feet barrier RCCC Upgraded sports lighting Vinyard 3 upgraded lit soccer fields 3 baseball fields - 1 lit Pavilion/Playground 90 car parking lot Jaycee Upgraded sports lighting Goode Upgraded walking trail Garst Mill Upgraded bridge Playground Happy Hollow 1 picnic shelter 2 bridges/walking trail Shell 1 Picnic Shelter Walking Trail Green Valley 1 Baseball Field 1 football Area Starkey 3 Baseball Fields 20 car parking lot Clearbrook 2 playgrounds Green Valley 1 Baseball field New Sites Aquired since 1990 -Requiring Maintenance Camp Roanoke Bonsack Park Reed Mountain Fire Station Cave Spring Rescue Hollins Libr~uy Roanoke Wayside Merrunan Soccer Fields Vinyard Park II Back Creek Fire Station Roanoke Welcome Medians Strategies Implemented to Absorb Additional Facilities: • Restructuring Parks Division transfering two manager positions to the field • New Area Park Districts reduced total travel time to sites. • More detailed attention to sites provided through increased efficiency. County support of additional dollars for materials and utilities to minimally maintain facilities. Roanoke County Parks & Recreation 12 ~- 0 a w H Q F- Z O m m rn w m O H U O Y 3 rn F- U O Z O m U 14 ROANOKE COUNTY PARKS & RECREATION PROGRAM GROWTH -~~~~~~~~~00 SUCCESSFUL REGISTERED FULLTIME PROGRAMS PARTICIPANTS STAFF FY 88-89 626 8132 21 91-92 676 8992 21 92-93 707 9608 20 *93-94 581 8069 20 94-95 686 12855 20 95-96 711 12114 20 *Only three quarters of programs offered at the Leisure Arts and Ogden Center due to closure and relocation to Bramb leton Center Roanoke County Parks & Recreation 16 ROANOKE COUNTY PARKS & RECREATION HIGHLIGHTS ., *Opening of the Brambleton Cente " " Addition of the Teen Section Construction of the Ropes Course *Successful Camp Roanoke Fundraising ampaign ~ Successful Dare Camps Creation of the Regional Sports Committee *Computer Automation Licensed Childcare Provider *Significant Increase in the ASK Program Departmental Awards Community Use Manual *Expansion of Special Events Big Increase in Program Registration Roanoke County Parks & Recreation is FUTURE DIRECTION ^ Update Master Plans ^ School Renovations/New Schools - Joint use facilities - Gymnasiums - Community centers ^ Regional Cooperation - Master Plan Green Hill with City of Salem Athletic facilities Special events site - Water Park, Large Indoor Centers with Pool - Greenways Coordinate opportunities valleywide ^ Camp Roanoke - Successful FundraisingCarnpaign ^ Parkland Acquisition North Roanoke Needs soccer complex - South County Land and baseball/softball fields (Look for opportunities to sell, trade, or buy) ^ Spring Hollow Reservoir - Master Plan is finished ao SHORT TERM CAPITAL NEEDS i ^ Park Land: South County North County ^ Youth Athletic Facility Needs: - North Roanoke: Lighted Soccer/Football Complex - South County: Park Land 1 Baseball Field 1 Softball Field - County Wide: Football Practice Fields ^ Camp Roanoke: Swimming Pool Roanoke County Parks & Recreation 22 e•' ACTION NO. ITEM NO. '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 1996 AGENDA ITEM: Work Session to review the impact of Tax Exempt Real Estate in Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This work session will review the impact of tax exempt real estate on Roanoke County, and will analyze the effect of imposing a service charge on tax exempt real estate. The total value of all tax exempt real estate (964 parcels) in Roanoke County is approximately 9.3% of the total assessed value (see Attachment A, Classification Summary). Tax exempt properties are divided into various categories (e.g. federal government, state government, local government, religious, charitable, educational, other). The percentage of each of these subcategories is shown in the Attachment B chart. Section 58.1-3400, et sea• of the Code of Virginia authorizes the imposition of a service charge on certain tax exempt real estate. This service charge shall not exceed 20% of the real estate tax rate of the County (nor 50% in the case of faculty and staff housing of an educational institution). This service charge is based upon County expenditures for the purpose of furnishing police and fire protection and for the collection and disposal of refuse. The cost of public school education shall be included in this amount in determining the service charge imposed on faculty and staff housing of an educational institution. The expenditures for services not provided for certain real estate shall not be considered in this calculation, nor shall such expenditures be considered when a service is currently funded by another service charge. The following property is subject to the service charge: property owned by any political subdivision (however by contract the County cannot impose a service charge upon property owned by the City of Salem within Roanoke County); 1 /~- ~ • non-profit private or public burying grounds or cemeteries; • public library, law library, medical library, incorporated college, or other institutions of learning; • property owned by any benevolent or charitable association and used by it exclusively for lodge purposes of meeting rooms; • property exempted by classification on and after July 1, 1971 (e.g. volunteer fire department and rescue squads, SPCA, Boy Scouts and Girl Scouts, 4-H Clubs, churches and religious associations); and • property exempted by designation on and after July 1, 1971. Section 58.1-3402 provides for certain exemptions from this service charge. These exemptions include real estate owned by the United States government or the Commonwealth of Virginia, and buildings with the land they actually occupy together with the additional adjacent land reasonably necessary for the convenient use of any such building, lawfully owned and held by churches or religious bodies and wholly and exclusively used for religious worship or for the residence of the minister, or for use as a religious covenant, nunnery, monastery, cloister, or abbey, or used or operated exclusively for nonprofit, private, educational, or charitable purposes other than facility or staff housing of any such educational institution. In February of 1987 the Board considered the adoption of an ordinance to impose such a service charge in Roanoke County. After a public hearing, the Board tabled this measure. The Board decided to negotiate an agreement for a fee in lieu of taxation with each entity seeking County support for tax exemption legislation (i.e. adoption of a resolution supporting General Assembly legislation designating a particular entity as tax exempt). Roanoke County currently receives a service fee from five entities in the total annual amount of $95,087.01. (See Attachment C) . If this service fee were applied to all eligible property (exempting the Town of Vinton properties), it is estimated that an additional $40,000 - $60,000 might be generated annually. Finally, the Roanoke County Zoning Ordinance requires a special use permit for religious assembly uses in certain agricultural and residential zoning districts. Legal commentators have reported that religious organizations have challenged adverse zoning decisions by local governing bodies under the Religious Freedom Restoration Act of 1993 (RFRA). This federal act states that "government shall not substantially burden a person's exercise of religion even the burden results from a rule of general applicability," unless "it demonstrates that application of the 2 ~-a burden is in furtherance of a compelling governmental interest; and is the least restrictive means of furthering that interest." Federal litigation in this field is unsettled. Respectfully submitted, ~Y1.'VV1 Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Attachment Motion by C:\OFFICE\ W PW IN\ W PDOCS\AGENDA\GENERAL\TAXEXEMP.RPT Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens 3 ~-a ~~ '. 00 00 00 00 00 00 00 00 ~ ~ O O O ''+O`+.;p ' , ~ O o - v U1 v <<. -:~.. cD ', v •- ~+~+ m 5n J M h- o oD o ~O o N ' W N ~n rn r- ~ t!D U1 ~ w o+ : oD : N ~ ~ ~ ., ~ Q > o+ ~ M ~' o ~a .. Ut •- ^ o m ... 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O O O O O ~O'-; ATTAC~~/IENT A ~~~ °~ °° p° °° Dp °~ ~ D ` '~ O ~: p ' ° ° 1:.'.'i.. ~i}Lh:SYik~,f{V ; ~, i0 , 13y' V v J o o N N o o Ifl W ~o u 0'i G+ o ~0 M M M D+ , ~o > N r` ~ ~ o o ~0 ~O M M ~O.a M D '~l' N o+ ~ v' Ul UMl p+ O o 00 oD l!1 Ill N N op U.ti O o ~t M N ' ' o7 N N N \ J tY V' lflln 0 0 0 o M f`1 Illlll ~o a V ~o o h oo V'a' V'~' N!n ~C M N N o+ MM NN N h ^^ U? 0 0 0 0 0 0 0 0 0 0 0 0 ° 0 0 0 00 00 I- O O O O O o 0 O ... O 0 M el' t` Z N m oD o+ M L o+ ° N ° ° W o M o M 111 W w N Ul N N M a' o+ Ml v N Ul > o. o o N - . _- .... - ._._ D a o ~ N OD o~ ~ 0 _ s_ ._ 0 o _ _ N ...._ _ ~ N ~ o 4. •- N M O ^ N E M ^ ^ W 00 00 00 00 00 00 00 00 0 0 0 0 0 0 0 0 0 0 0 0 c ° 0 00 ~ 00 00 00 00 00 00 0 o 0 0 0 hl N ~? o v~ N CO aD J M M M M aD CD ~O ~D ~o u ~D ~o - ¢ ~- m aD . I°'f~ ~ 0~ _ ... ~ . . 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N o ~ O ~ ~ I~ 0 0 0 0 0 0 0 0 0 0 Z 0 0 0 0 0 0 0 0 0 0 O ~ O ti r Cfl d^ M !~ ~ O O i` ~ ti ~ N M M ~" O° 00 O M N ~ 0 0 ~ ~ ~p O M M Cfl 00 N M O O ~ Q _ O I` X 0 0 ti N N ap ~p° ~ ~- N ~ 00 Ef} In d' Cp I~ 69 Ef3 r- ~ ~ ~ ~ M O J ~ M J ~' O Q O ti ~ o 0 0 0 0 0 0 0 ~ M (~ O N N M ~ ~ ~ ~ ~ ti N ti W ~ n. ~ w W W C~ ~ > p Q z . ~ w ~- ~ >- J O -~ O ~ m 0 ~ W ~- ~,. ~ O z O ' O ~ Q ~ ~ m m aw w i- 0 - - Q ~? ~ U w W Q ~ ~L~ a W U W 2 = I=- ~ Q ~ ~ ~ ~ ~ w ~ ~ C c ~ ~ U O - Q W J _I J J J J .J J J •.I ~ WQ Q Q Q Q Q <C <C Q Q w tL t- F- F- F- ~ ~ F- i- ~-. ~-. ~ X0 0 0 0 0 0 0 0 0 0 a. t- ~-- ~-- ~-- f- ~ ~- F- ~- H- rn N N t W W a O OG a a W W LL I- Z O a a J J O 0 ~ W w LL (n ~ Fa la- o - o Q M F- C~ I` F- Q O Z ~ O -' C7 U w ~ J c~~o H r Oal-C~®F- C~ w o ~ N O J Q i J Q \° Q N F- J ~ Q w z O ~ t= O ~V ~ o ~ ~ o ~ M~~r-0 ~-- I- W ~ 1- c r 0 0 rn 0 0 0 ~; c d O ~ O ~ ~ ~ ~' M N N ~ tf) N ~ ~ N N rn ca O O 0 O ~ N (n J J Q ~ ~ W ~ ~ Q C~ W Q W W IQ- W ~ W m O ~ J J J J J J U J J ~~ F-~ f-~ \°I-~ \°F- ~ I--Q ~I-~ ~I- 0 M 00 I- C~ X I` 00 1- C~ 0 00 X00 O F- C~ ~' I- C7 MO N f- ~O= MO~°-O N F- U ~ F- W ~ F- ® ^ ^ J Q Z Q ~ o W 0 J ~~ O ~ ~ ~ ~ ~ p ~ ~ \ O a ~ ~' O ~a~ ~ ° o W I- W J Q I- o ~ TW ~ O ~ M ~ Ur Z O V w W a ~ ~ O ~ ~ r Q ~ ~ ~ ~ ~ ~ W J W N ~ J Z ~ ~ J ~ m ~ F-- O M N O O ~ = W U M N • ATTACHMENT C ~Q _~ (1 V ~ 000 M ti M 0 O ( j -_ m 00 ~ r lC') 0 ~ ~ 0 O ti / N 0 N O ~ 7 ~ M ~ ~ CA ~ lf~ Cn ~ Q U ~ ~ M ~ M O X O f~ O ~ ~- d' 1~ f~ ~ I~ M ~ X ~ 0 d~ O O M ~ ~ M ~ ~ CO if ~ ~ (6 O M ~ N ~' ~~JCfl ~ O ~ .C O r L Y ~ ~ =U-~ N O U _ ~ ~ ~ O O O O O O _ . O ~ (A ~ ~ O N ~ ~ ~ ~ "~' (6 O N (~ r ltd N O ~ M C 0~ ~ v7 ~ r d' (p '~7' lt) M M ~ ~ f~ I~ O Q U ' Q ~ 0 ' ~ N d a. N ~ ~ a~ c W ci c ~ O U N cd u~ c .~ ~ ~ rn ~ ~ _ ~ ~_• c c a~ ~ ~. ~ o ~ f0 Z N O N ~ ~ ~ v ~ ~ ~ U N Q. Q ~ N O ~ ~ ~ ~ ~ ~ ~ O ~ U ~ N f6 fQ ~ N ~ N LL Q ~ ~ ~' C .~ -O ~ -O ~ O ~ C N 4= ~ ~ O y=- (a . ~ U ~ J ~i U W ~ ~ f ~` 1) 2) 1995 SURVEY FROM VIRGINIA ASS OCIATION OF ASSESSING OFFICERS City of Roanoke: Total Taxable $ 3,142,796,100 84.1 Total Exempt 595,900.100 15 9° o Total $ 3,738,696,200 100.0% City of Salem: Total Taxable $ 921,277,200 77.6% Total Exempt 265,439,000 22.4° o $ 1,186,716,200 100.0% 3) City of Lynchburg: Total Taxable $ 2,087,966,800 79.8% Total Exempt 529,_846,050 20.2% Total $2,617,812,850 100.0% 4) Chesterfield County: Total Taxable $10,501,208,454 93.3% Total Exempt 757,755.300 6.7% Total $11,258,963,754 100.0% 5) Montgomery County: Total Taxable $ 2,140,326,700 68.7% Total Exempt 976.486,200 31.3° o Total $ 3,116,812,900 100.0% 6) Bedford County: Total Taxable $ 2,535,126,450 94.3% Total Exempt 153,941,300 5.7° ° Total $2,689,067,750 100.0% 7) Roanoke County: Total Taxable $ 3,215,842,000 90.6% Total Exempt 331 761,400 9 4° o Total $ 3,547,603,400 100.0% ACTION NO. ,Q ITEM NUMBER ~ )""' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 1996 AGENDA ITEM: Work Session for discussion of items not funded in the final annual budget for FY 1996-97. COUNTY ADMINISTRATOR'S COMMENTS: Attached are the unfunded requests from the budget work sessions for your information. As we consider what to do with the unfunded requests and any year-end surplus, I would like to discuss the purchase of an additional business park as well. SUMMARY OF INFORMATION: This time has been set aside for a budget work session to review and discuss items that were not funded in the final FY 1996-97 budget approved by the Board of Supervisors on June 25, 1996. The Board Contingency account was initially increased from $100,000 to $350,000, with the expectation that additional funding needs would be reviewed during FY96-97. Some revisions were made to this account before the final reading and adoption of the budget on June 25, resulting in an ending total of $305,313 in Board Contingency. Respectfully submitted, /~'~`-~ y Brent Robertson Budget Manager Approved Denied Received Referred To ACTION ~ Motion by: Approved by, i i~`~ Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy _ _ Harrison _ _ _ Johnson _ _ _ Minnix _ Nickens ~- 3 ISOP Budget Team Additional Funding Requests -- Summary FY 1996-97 De artrnent Re uest Amount Community Relations Citizen Handbook $5,100' Community Relations Welcome Signs 3,000 Community Relations _ Annual Report 35,00 Finance Finance Full-time Payroll_ _ Fixed Asset System 0 25,200 31,500 Finance Part-time 7,050 Garage II Motor Vehicles _ Replace 50,00 Human Resources 3 PC's 0 6,900 Human Resources Human Resource System 50,000 Human Resources Employee Recognition 20,000 MIS Programmer Analyst 45,089 MIS MIS Replace Line Printer Replace Servers at Kessler Mill and Public Safety _ 9,000 20,000 MIS ----_ - Procurement Desktop PC's -- Vehicle Replacement ~ 7,500 15,530 Real Estate Mgt _ Personal Computer - P5-100 & HP LaserJet 4. I 9,699 Real Estate Mgt _ Photography 3,000 Treasurer Cashiering system at DMVNinton 9,195; Treasurer Part-time 1,399 Treasurer Treasurer Telephone Simpro software 1,200 6,850 Treasurer Postage - 1,775. - TotaFAdditionaFFonding Requests =- I~OP 5363 987 * Request has funding in FY 1996-97 Public Safety Team Additional Funding Requests -- Summary and Ranking Sheet FY 1996-97 De .artment Re. uegt . Amount _- Fire and Rescue Replace Air Truck, Pumpers & Ambulances 735,000 Fire and Rescue Reclassify Fire Inspector, New Fire Captain, 5 firefighters, 2 paramedic/firefighters. 258 842', Fire and Rescue - _ - Station 8 Replace Emergency Power Generator at 15,000 Fire and Rescue _ Air Compressor, SCBA Bottles 15,000 Fire and Rescue Replace 2-4WD Utility Vehicles 66,000 Fire and Rescue Protective Clothing - 109 sets 87,745 Fire and Rescue Motorola Minitor 127 Pagers -- _.._ 63,500 Fire and Rescue Building Maintenance 170,000 Fire and Rescue Assistant Training Officer -EMS 73,498 Fire and Rescue Training Funds 10,000 Fire and Rescue Enclose cabs on Wagon 20, Wagon 8 and Engine 9 105,000 Fire and Rescue Replace EMS Equipment 32,800 Fire and Rescue Emergency Services Coordinator 71,698 Fire and Rescue Fire Inspector (1) 68,511 Fire and Rescue Appliance Replacement Program 3,000 Fire and Rescue Secretary -Fire Prevention (1) 26,258 _ Fire and Rescue _.. __ Ladder Truck Replace (2)/New (1) 600,000 Fire and Rescue Replace telephone systems at stations 7 and 9 6,000 Fire and Rescue Additional Money for.Uniforms ~ 2,000 Fire and Rescue Wildland Protective Clothing ~ 4,326 Police Department Reaccreditation Compliance/Crime Analyst 42,908 Police Department Replace marked police vehicles (5) 101,715 Police Department Vice Detective(2) 130,770 Police Department School Resource Officer(2) 132,337 Police Department Police Department Police Department Police Officer Career Compensation Program Prof. Serv. -Animal Impoundments Police Evidence Van 29,274 6,330 54,500 Police Department Police Patrol Van 42,000 Police Department 800 MHz trunked mobile radio 9,200 Sheriff Court Bailiffs(6) 190,368 i, Sheriff --- _ - - Correction Officers(7) --_ _ i 220,795; Sheriff ( Replacement Vehicle -- Care & Confinement 22,000 __ ISheriff Sheriff - 'Sheriff -- - Jail Improvements Security Improvements-Civil Division Operating Improvements 62,400 42,000 700 Total Regi.iests -=Public Safety Team f; ; S3 501,475 - --- z- * Request has funding in FY 1996-97 J~ 3 Community Service Budget Team Additional Funding Requests --Summary and Ranking Sheet FY 1996-97 De artment :: :: :::: ::::: : Re uest ::::::::: Amount :::::: --- - i Planning & Zoning Comprehensive Plan Project Costs $40,000 Planning & Zoning Planner & Related Oper/Capital 48,208 Planning & Zoning Associate Planner 34,428 Planning & Zoning __. Replacement Vehicle 17,083 Engineering & Insp. General Services General Services Development Serv. Economic Development Replacement Vehicle Vehicle (Repair Maintenance) Automated Vehicle (Replace) 4 door sedan, full size automobile Office/Capital supplies and Travel expenses 21,000 100,000 165,000 20,000 7175 Economic Development Small Blazer type, 4WD 21,765 Economic Development Furniture & Office Equipment-New 2,220 Public Transportation Purchase Time Slots--CORTRAN 20,000 Public Transportation Replace Vehicles 6,400 Public Transportation Public Transportation Expand Tanglewood Rt. Expand Brambleton Ctr. service I _ 27,000 34,000 Public Transportation Red Line Continuation N/A Total Requests --Community Seniice Team _ _ ;. __ 5564,279: *~ * Request has funding in FY 1996-97 "" Request has funding in FY 1996-97. However, no new position has been proposed. Apart-time coordinator will function in this capacity. ~~ Human Services Budget Team Additional Funding Requests --Summary FY 1996-97 _. De artment Re pest:: ~Amoant --- ~ Parks &Recreation --- - ____- Contractual Services ~ $3,500' Parks &Recreation Vehicles -Replace 23,000 Parks &Recreation Building Improvements/additions 45,000 Parks &Recreation Parks &Recreation___ Parks &Recreation _ Part Time Help Part Time Help Camp Roanoke Operating 2,g71 13,530 7,800 Parks &Recreation Part Time Help 4,257 Parks &Recreation Food _ _ 1,500 Parks &Recreation Purchased Services /Transportation 1,200 Parks &Recreation Recreation Equipment & Supplies 5,042 Parks ~ Recreation Overtime 500 Parks &Recreation Part-time Supervision 2,460 Parks &Recreation Printed Forms 883 Parks &Recreation Snowblade 3,500 Parks &Recreation Replace snowblade 5,000 Parks &Recreation_ Parks &Recreation Improve System Dump Truck /Equivalent 0002 0 i 38,000 Parks &Recreation 3/4 Ton Pickup Truck 4WD 44,770 Social Services Full-time Social Work Supervisor 38,415 Social Services Part-time 12,539 Librar Librar Books II 12,940 Library - -_f Mini-Cargo Van - __ 15,530 ~ Library ___ Contractual Services 1 578 Library DP E uipment-Replace Internet Access)_ _ , 14,380 ' Library Part-Time 7,233 Youth Haven II Replacement Vehicle 22,054 ' Total Requests Human services __ ~ $34 X582 * Request has funding in FY 1996-97 ** Request was funded from current year departmental reserves. ~3 State/Judicial Services Budget Team Additional Funding Requests --Summary FY 1996-97 _ .... De artment :::::::::::::::::: Re uest::::::::::::::::::::......................... . gmou:nt :: Law Library Security Alarm for Library. $500 VPI Extension & Cont. Ed. Program Support Technician _ 23,.169 VPI Extension & Cont. Ed. Travel and Supplies 1,760 VPI Extension & Cont. Ed. Shared Salary Costs 1,105 Magistrate Magistrate career compensation plan 32,728 Circuit Court Judges Dictation Equipment-Replace 537 Circuit Court Judges Computer printer, Laser-HP 1,500 Circuit Court Judges Updated Portraits 1.,600 J & DR Court Renovations to Clerk's Office 5,000 Total R oasts --State/audicial Services. --- ___ 567,899. * Requests have funding in FY 1996-97 T~ Board of Supervisors Contingency Account Analysis as of 10/8/96 Amount Initial Budget $350,000 AQcroved Chanoes at 6/11/96 BOS Worksession Increase in Cultural Contributions -15,740 Increase in Social Service Contributions -7,500 Increase in Human Service Contributions -10,697 Increase Explore & Tour DuPont -5,500 Blue Ridge Soil Conservation -250 Employee Incentive Program -5,000 Remaining Contingency Balance - 7/9/96 305, 313 Board Action at 8/27/96 Board Meeting Public Private Partnerships -105,220 Remaining Contingency Balance - 90/8/96 $200,093 M:\financelbudgetlexpndtr\CONTINGY.XLS Sheet1 10/8/96 11:25 AM ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 1996 RESOLUTION 100896-6 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~. Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session OF pOANp,~~ ~ . ~ ~ a• 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 October 9, 1996 Rev. David Elks Minister of Education and Senior Adults Vinton Baptist Church Washington and Maple Streets Vinton, Va 24179 Dear Rev. Elks: BOARD OF SUPERVISORS (540) 772-2005 On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, October 8, 1996. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. Sincerely, Bob L. Johns ,Chairman Roanoke County Board of Supervisors Hollins Magisterial District ® Recycled paper BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON. JR. CATAWBA MAGISTERIAL DISTRICT . H. ODELL "FUZZY" MINNIX ; _ CAVE SPRING MAGISTERIAL DISTRICT o~ p,OANp,I.~ ti' z c> z °v - a, 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 October 9, 1996 Mr. Raymond C. Denney 5113 Sugarloaf Drive Roanoke, VA 24018 Dear Mr. Denney: BRENDA J. HOLTON DEPUTY CLERK The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Grievance Panel. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their .meeting held on Tuesday, October 8, 1996, the Board of Supervisors voted unanimously to reappoint you as an alternate member of the Grievance Panel for another two year term. Your new term will expire on October 10, 1998. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mar Allen Clerk Y Roanoke County Board of Supervisors bjh Enclosures cc: Joseph Sgroi, Director, Human Resources ® Recyded Paper SH,N. -l s' yh cwFnl 15:12 Rt7ANf}KE C,~. SCHQt}I;~ ~ TF1~:54(1 5Fi2 34RR P. f105 AMPLE ACTION NO. ITEM NL7IyIDER '` AT A REGQLAR MF~TTNG OF T!~ BQARp OF SUPERVISORS OF ROANOT~ COIINTY, VIRGINIA H$LU 1~X' Y'1iJy ltUANUK~+ COUNTY ADMINISTRATION CENTER MEETING DATE : September 24, ~ g6fi ~A ITEM COUNTY' ADMINISTR.ATOR'S COMMENTS• LEAVE AT LEAST 8 SPACES FOR COUNTI' ADMINISTRATOR'S C0114MENTS. Y~ It is requested that the $1,600 b the School Board CIP Budget. ~~~RGROaNn: ~ ~~ Roanoke County Schools has salicitsd grantsJdonations for installation of automatic door systems (automatic door openers} to facilitate entrance to school buildings. ~ ~~p~e,,~1C~ -. Lem 1"~,'~" 'S C,...~, p ~ SUMMARY OF INFORMATION Rpanoke County Schools has received a $1,600 grant from the ADAMS FOUNDATION in Stuart FL. for automatic door systems. FISCAL IMPACT• '~ r This Funding will be used to cover expenses of installing automatic door openers. The projected cost of a door opening system is $9,500 - $2,000. SRP. -18' 9h (WEfl1 15:13 RQAN~KE f,Q. SGH[101,5 TFi,.54(1 5h2 3988 ~`~! ~ ~~ Y~St~~s~M ~ P. ~lOh Staff recommends appropriation of the $~ ,~0~ grant to the School Board CIP budget. RespecCfully submitted, Approved by, Homer D. Duff, Director Elmer C. Hodge Faoilitiee and Operations County Administrator ACTION VOTE Approved { } Motion by: No Yes Abs Denied ( ) Eddy Received ( ) .. Johnson Referred { ) Harrison _ To ( ) Minnix Nickena SRP. -1 R' 9fi il) 15:11 RfIANQKE GQ. SCHIa~I,S TFi,:540 5fi2 39RR ACTION NO. P. OOa AT A TtEGUl~!!t M~TtNG Ub' '.CBE BOARI] OF SUPERVISORS OF RQANORE G~'C)UN'PY, VtiZtitN1A HELD AT THE ftOANQRE COUNT4' ADMx1~YSTRATION CENTER I~ETIN(3 DATE : septEmber 24, 1896 CO~JN'TY ADMINI$!~'RATpR' B COD4[ENT~ LEAVE AT LEAST 8 SPACr•S rQR COUNTY ADMINISTRATpR'S CpMMENT3. 1 C ~~ ~~~ ~ ~ ~~~ ~ It is requested that the $38,647.70 ba appropriated to the Sohool Board CtP Budget. BACKGROUND: The gym floor at the Roanoke County Career Center was damaged extensively by a water leak from the water fountain. It was necessary to replace the floor. ~ , 5'U1~IIHARY OF INFORMATION ~ ~ ~ .4 ....~.,. r ,. The insurance company has approved reimbursement amounting to $38,647.70. '~ ~~ ~. ~ ..: FISCAL IMPAG'T• ~~ . .. _ , This money will be used to help pay forth expense of replacing the floor. SFP. -18' 9fi (W~~I) 15. i 2 R~ANQKF; CQ. S(',NQQI,S TE(~.54p 5fi2 39R8 Staff recommends appropriating the $38,647.70 to the School Board ClP Budget. Respectfully submitted, Approved by, P. (104 Hamer D. Duff, Director Elmer C. Hodge Facilities and Operations County Administrator ACTION VOTE ADDrnvPr.3 ( ~ Mnt- i nn 1~y ; ____ _, No Yes Abs Denied ( } Eddy Received ( ) Johnson Referred ( ) Harrison To ( > Minnix NiCkeriS SF; N. -1 R' ~)h (WF;III 15:10 K RQdNOKE CQ. SCN~If)(,S TFI, c 540 5fi2 3988 ~~ ~ ACTIQN N0. ITEM NC~MSER ~ -`~ - _ -,-~ P. (101 AT A 17EG~AR MEETING OF THE BOARD Q~' SIIPERVISOR5 OF ROANOKE CdUNTY, VIRGINIA HRr,n AT THE RQ!ArTOI~ COUN'T'Y ADMTNISTRATIQN CENTER MRETING DATE: _,_„ September 2~1, 199$ AGENDA ITEM : .~ ' COLTN'!'Y ADMINISTRATOR'S CONIl++~TTS LEAVE AT LEAST S SPACES FOR COUNTY ADMINIST'RATOR'S COMMENTS. ' t the $16.695 to the School Board CIP Budget. c~~-:~--..i,. In planning far the impravernr~ts to Ranchcrest RD, VDOT has re'yuested easements on School Board property. The School Board has negotiated the amount of $16,695 as compensation for anticipated modifications to the site. . .P,+ r ~ °,., ~'~ , ~,~ ~' -. f . ~_ ~tltylJ+JE3lZY Ulu' liVlrUliMAl'1C,1N ~ ; ~~, VDt~T has offered $16,695 to campensate`8far the anticipated site modifications. FLSCAL IMPACT- The $1,695 will be used for any necessary modifications to the site. Post-it' Fax Note 7671 oa~e ~r~o-~~ TO Front OoJDCpt. Cu. Phone 1 pp~o~ ~ ax N Faz ~ SFP. -18' 9h (WFiI) 15.11 ROANi~KR CO. SCH00i,S TFL;540 5fi2 39H8 P. (102 f3TAFF RSCI~NATYON S#aff recommends appropriation of the $16,695 to the School Board CIP Budget. Respectfully submitted, Approvcd bar, Hamer D. Duff, Director Elmer C. Hodge Facilities and Operations County Adminiatr~s~~r ACT2ON VOTE Approved ( ) Motion by: No Yee Alas Denied ( > Eddy' Received ( ) Johrisvn R~Lerred ( ) Harrison To ( ) MizYnix Nickens September 18, 1996 3:27 p.m. MA Joyce Waugh called regarding report on Request for WS 10/8 Explore. She put that Rupert Cutler and Chet Simmons will be there. Rupert Cutler has to be at Tech and cannot be there. She will be gone rest of day. If you want her to change report, she can do that tomorrow afternoon. Brenda Printed by Mary Allen / ADMO1 9/19/96 1:32pm --------------------------------------- From: Mary Allen / ADMO1 To: Subject: Tour of Blue Ridge Pkway Acces --------------------------------------- ===NOTE________________________________ I hate to tell you this, but right before lunch today, ECH came in and said he wanted to postpone tour until October 8. I think he checked with several board members (I know he discussed with Harry). Anyway, I hope you can get in touch with everyone. Call me or stop by if you have any questions (or want to fuss!) Joyce Waugh / ADMO1 Page: 1 M MEMORANDUM T0: Elmer Hodge, County Administrator Mary Allen, Clerk to the Board of Supervisors FROM: John M. Chambliss, Jr., Asst. County Administrator SUBJECT: Requested Work Sessions by the Board of Supervisors DATE: August 27, 1996 At the August 27 meeting of the Board of Supervisors, the following requests were made for upcoming meetings and work sessions: 1. Based on the letter sent to the School Board, a joint meeting similar to the Board's recent retreat to discuss communications issues, the blue ribbon study committee and other items of mutual interest. We are awaiting a response from the School Board at this time. 2. Response to the Regional Chamber of Commerce's invitation to meet with the Board of Supervisors. A listing of possible dates is being circulated. 3. A joint meeting with the Salem City Council. A list of possible dates is being circulated. It is the County's turn to host this event, 4. A work session to establish the Mission Statement and Objectives for the County. While most departments have their own mission statements at this time, the overall direction for the County needs to be established so that the departmental goals may be directed to accomplishing the common goals for the County. 5. Bring to the Board the completed Public/Private Partnership guidelines and policy mentioned at the August 2"7 meeting. 6. Work Session for the September 24 meeting to consider projects listed during the Budget work sessions and not funded which could be considered for funding by using the Board Contingency Account. The Board felt that X250,000 of the monies originally in that account was for this type program. They also asked how the payback from the Public/Private Partnership could go back into this account or be used for other public/private programs. Mr. Eddy asked for information on the change in tax collection dates and Diane Hyatt indicated that the information would be available soon. There was not consensus on the Board to bring this as a work session at this time. MEMORANDUM T0: Arnold Covey, Director of Engineering and Inspections Paul Mahoney, County Attorney FROM: John M. Chambliss, Jr., Asst. County Adrninistrator~~- SUBJECT: Work Session for a Drainage Maintenance Program DATE: August 2'7, 1996 At the Board of Supervisors meeting on August 27, the Board requested a work session concerning the Drainage Maintenance Program for the County. Please coordinate with Mary Allen and Elmer Hodge the scheduling of this work session and the preparation of said materials. cc Elmer Hodge Mary Allen MEMO - 9/16/96 To: Supervisors From: Lee B . Eddy _~ .~Q_..-~ Subject: Follow-Up from Retreat At the 9/10/96 board meeting chairman Johnson suggested that the supervisors submit suggestions for possible future study as a result of discussions at the retreat on 9/24 and 9/25. Here is my list, in no particular order: 1. Close communication with the Blue Ribbon Committee studying school capital needs. One suggestion is a joint. meeting with the committee and School Board, prior to preparation of the final report, to review status and direction, and obtain input from Supervisors and School Board members. This matter could be discussed in our joint retreat with the School Board on Oct. 6. 2. Needs for additional park and athletic facilities, and agreement for joint use with the School system. My suggestion is to ask the Parks and Recreation Advisory Commission and the P&R staff to study this issue in a preliminary way, and then hold a joint work session to establish a general course of action. The recently developed standards and scheduling manual for youth athletics is a good start and valuable resource. 3. Collection of payments in lieu of taxes from churches and other non-profit organizations. I suggest a staff study of how other localities approach this issue and how tax exempt status is affecting use of our limited land resources in Roanoke County, followed by a work session. 4. Services for the elderly, concentrating on expansion of mass transit services. 5. Opportunities to save taxpayer money by combining some current school and non-school functions. Another potential topic for our joint retreat. 6. Evaluation of equipment and facility needs for fire and rescue departments, following an initial review by Chief Burch. I look forward to seeing the topics suggested by other board members. copy: Elmer Hodge Mary Allen September 25, 1996 MA At Agenda Debriefing meeting this morning, ECH said to put in file following: October 8., 1996 Meeting Revision to Economic Development Policy A. DDH -with request for funds B. Includes: $118,000, + Shell Building, + $100,000 budget 2. Kroger Public Private Partnership $1.7 Million 3. Parks & Recreation Work Session 4. Executive Session - (Steve Strauss) PMM and ECH talked about this. Brenda ma.,,y DRAFT - 9/30/96 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA OCTOBER 8, 1996 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order fo participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide of least 48- hours notice so that proper arrangements maybe made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Congratulations to William Byrd High School for winning the Central Fidelity Cup for overall excellence in VHSL activities. 1 2. Proclamation declaring October 6 - 12, 1996 as National 4-H Week. D. BRIEFINGS E. NEW BUSINESS 1. Request from School Board to appropriate $38,451.60 insurance reimbursement to repair gym floor at the Roanoke Ghs~ l County Career Center (Isomer Duff, Director of Facilities and C Operations) 2. Request from the School Board to appropriate $16,695 received from VDOT for easements at Cave Spring Junior High School property (Homer Duff, Director of Facilities and Operations) 3. Request to transfer funds from the Youth Haven II Accumulated Depreciation Account to purchase a replacement van. (Beverly Waldo, Manager, Youth Haven II) 4. Approval of Revisions to the Public Private Partnership Policy. (Tim Gubala, Economic Development Director) ~ ~l , '7QGq- tr e s s~. -moo r -emu-nG~l 5• ~ D o~ v~`~a -"~P P 5. Request for appr of $1 'on ing for Kroger Public • Private s Gu a, Ec omi Development Director) F. OLD BUSINESS G. REQUESTS FOR WORK SESSIONS H. REQUESTS FOR PUBLIC HEARINGS 2 I. FIRST READING OF ORDINANCES 1. Ordinance declaring a 0.488 acre tract of land as surplus real estate and donating same to ptical Cable Corporation. (Tim Gubala, Economic Development Director) 2 . .5~.-lam o ~' h~~,~.~,~~~g t.1 ~' //s L.t>~ /~ .Ga t~ J. SECOND READING OF ORDINANCES K. APPOINTMENTS L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of committee appointment to the Grievance Panel. 2. Acceptance of Sanitary Sewer Facilities serving the Davis Development. 3. Acceptance and appropriation by the School Board of $1,600 grant from the Adams Foundation for an automatic door system at Northside High School. Q ~,/ jan ec ~ ~4. Appropriation of $789,400 grant from the state to the School Grant Fund to be used to purchase computer and networking h eta equipment. .bus+ r~ e sS 3 M. REPORTS AND INQUIItIES OF BOARD MEMBERS N. CITIZENS' COMMENTS AND COl~BVIUNICATIONS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Proclamations signed by the Chairman P. ~S: 00 P. M. ) T(SUR OF ROANOKE RIVER PARKWAY SPUR Q. WORK SESSIONS 1. Review of updated master plan for Virginia's Explore Park. 2. Review of plans for the Hanging Rock Battlefield Trail (Phase ~ n ~ y~'h t ~ ' ~cussion ' e bro ht pat m 24 and 25 Board of a rs Retreat: /'~••..~~~~ ~/Tiooinr Q+S1tPiY1P11tC all [~ is7i~i ~i~'°c-..S Payment in lieu of taxes for 501C non profit organizations. b,~ Discussion of items not funded in 1996/97 fiscal year budget. 4. Drainage Maintenance Program ~ w s ~- ,~,~. co,~ ~, , 5 s, ~. Parks and Recreation 4 R. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A S. CERTIFICATION OF EXECUTIVE SESSION T. ADJOiTRNMENT TO OCTOBER 22, 1996 AT 12:00 NOON FOR A JOINT MEETING WITH SALEM CITY COUNCIL AT THE WATER TREATMENT PLANT. 5 Printed by Mary Allen / ADM01 10/02/96 8:46am --------------------------------------- r From: Mary Allen / ADMO1 To: Joyce Waugh / ADMO1 Subject: fwd: 10/8 agenda --------------------------------------- ===NOTE====------=====10/01/96==9:35am= I think we need to get together to discuss two things: 1. The tour - ECH wants box lunch. 2. ECH also wants to recognize you at the meeting for your recent certification. Congratulations! Fwd=by:=Joyce=Waugh=/=10/01/96==4:32pm= Fwd to: Mary Allen / ADMO1 ....................................... Thanks on the congrats, it took some work (in my spare time, of course). Let's catch up in the a.m. re: box lunches (Brothers, maybe?). I'm not sure where, physically, they will be still long enough to eat them, but we'll figure it out 'cause we're so creative. Fwd=by:=Mary=Allen=/==10/02/96==8:21am= Fwd to: Joyce Waugh / ADMO1 ....................................... Joyce, Mary Allen is sick today and won't be in. I am answering from her pc. We talked a little yesterday about lunch and I thought we decided that I would get box lunches from Lib Wilhelm. The last time I got Brothers, the Board complained about the hard bread. Anyway, we thought about Lib's and Mary Allen said Mr. Hodge told her they would eat in the cars or somewhere. When she suggested as we talked about coming back here, he said they would not have time since they had work sessions at 7 p.m. We are going to order enough boxes for the staff who do not have to go but will be here at the 7 p.m. meeting also. We thought 15 to 18. If you have different ideas, please let me know. I will make a copy of this for Mary Allen so she will have when she returns. Brenda Fwd=by:=Joyce=Waugh=/=10/02/96==8:27am= Fwd to: Mary Allen / ADMO1 ....................................... Brenda, what you suggested sounds fine with me. I'll bring over the report draft that Tim Gubala said needed to be done in Page: 1 Printed by Mary Allen / ADM01 10/02/96 8:46am connection with this. If Chet Simmons can meet the BOS at the end of the RRP, there could be more room for them to get out of the vehicles and stand around while listening to info on the Brugh Tavern and the Welcome Center. Explore could have a table outdoors, too, if you think it's a good idea. Page: 2 Sep-30-9G 12:GE3P Rke Co Sch - Asst. Supt. G40 ~,G239E37 f~~~~ rn i I ~ TRAN$MiTTAL to: Many Allen fax *: 772-2 ! 93 re: Board of Supervisor's Meeting tlat+i: September ;i(), l ~1~Ib pa0as: z, including this cover sheet. Mary, Please add this appropriation to your agenda. I will put the hard copy in the pony mail to you. Also, what kind of recorder do you use to tape your board meetings? I used one last Wednesday and the tapes are hard to understand. It also made a lot of noise when l hacE tc~ change tapes during the meeting. Dale Waters said she thought you had a small tape recorder and 1 would be interested to lu~ow about it. Just call or send me a note through notewarks. Thank you. From the desk of... BRENDA CNA3TAIN CLERK OF THE BOARQ ROANOKG COUNTY 3CI IOOL~ 5937 Cove Road, NW Roanoko, VA 24019 (5a~) 582-3741 Fax:(54U)562.3987 P.O1 October 2, 1996 Message from Merry M. And Sheriff Holt Re: Item for Agenda Sheriff Holt wants this on consent agenda is possible. I told Merry they needed to check with DDH. She said Sheriff Holt wants to discuss with Pat C. about funding and she is out the rest of afternoon. They will discuss in the morning, check with DDH, and fax us copy. Then send hard copy with signature. Title: Proposals to reaccept into the County Classification and Pay Plan two emergency funded corrections officer positions to be funded by the Virginia Compensation Board. ELMER: The following issues were in my packet but don't know if they were supposed to be reports or just memo's updating the Board. Just thought you should know in case the BOS asks: -~Jcr~~ P~ ~G~ _ 1. Report on study of School Board garage 2. Status Report on Regional Firing Range - -~ C-M 3. Approval of LOSAP Bylaws 4. Funding policy for travel expenses for youth sports and other groups y Mary A. 10/1/96 ~~~.~~~~ ~,~~;, ~~~, r~= ~ ~ /. ,.,. ~~~ ~~ L LEBRATING NATIONAL 4-H WEEK, OCTOBER 6 - 12 Virginia's nearly 117,000 4-H'ers will be celebrating National 4-H week, October 6 - 12, by celebrating the 4 H's -- Head, Heart, Hands, and Health --and celebrating that they can participate in many exciting opportunities through 4-H. There are almost 3,000 4-H members in clubs and school enrichment programs throughout the Roanoke Valley, said Carolyn Bass, Virginia Cooperative Extension Agent. 4-H Week has a national theme too, "More Than You Ever Imagined." As the youth organization of Virginia Cooperative Extension, 4-H is marking the week celebrating the variety of educational opportunities it provides to youngsters. "4-H gives youngsters the chance to enjoy the excitement of learning new things in ways that are fun," said John Dooley, Virginia Cooperative Extension Associate Director for 4-H and Family and Consumer Sciences. 4-H programs include science and technology, citizenship, leadership and personal development, plant and soil sciences, environmental education/natural resources, animal sciences, communications/ expressive art, family and consumer sciences, health, nutrition and wellness, jobs, careers and economic education. "The mission of all the 4-H experiences is to assist youth, and adults working with those youth, to gain additional knowledge, life skills, and attitudes that will further their development as self-directing, contributing, and productive members of society," said Dooley. 4-H members range in age from 5 to 19 years. Most of them live in suburbs and cities of more than 50,000, although they represent all parts of the state from rural areas to the large cities. Younger members, between 5 and 9 years, are in programs geared for this age group through Cloverbud programs. Junior and senior members participate in 4-H programs in many different ways including community clubs, school enrichment programs, special interest groups, and as individual members. The educational information that 4-H'ers learn is provided by faculty members at the land-grant universities, Virginia Tech and Virginia State University. Virginia Cooperative Extension agents provide the material, but the clubs are organized and lead by volunteers. In Virginia, there are more than 12,000 volunteer leaders, both teenagers and adults who provide this link so that youth can participate in 4-H programs. For 4-Hers, summer camp is one of the most popular activities. Virginia has six Educational Centers at which last year, more than 20,000 youngsters spent about a week. At the camps, they learn outdoor living along with programs that continue to teach such topics as water quality and recycling. Virginia's camping program is one of the top in the nation and Virginia has regularly hosted programs to teach others about outdoor living programs. More information regarding 4-H is available through your local Virginia Cooperative Extension Office. In the Roanoke Valley, contact the Roanoke County Office at 772-7524 or the Roanoke City Office at 857-7915. Printed by Mary Allen / ADMO1 10/03/96 10:53am From: Mary Allen / ADMO1 To: Diane Hyatt / ADMO1 Subject: Agenda Item from Sheriff Holt --------------------------------------- ===NOTE________________________________ Has Gerald contacted you yet regarding an item he wants to add to the agenda titled: Proposal to reaccept into County Classification and Pay Plan two emergency funded corrections officer positions to be funded by the Virginia Compensation Board. He wants it on Consent Agenda. We told him to contact you as to whether there was future fiscal impact. Page: 1 ~~~~ American Economic Development Council 9801 West Higgins Road, Suite 540 Rosemont, Illinois 60018-4726 Phone: 847.692.9944 • Fax: 847.696.2990 Email: aedc@interaccess,com Web site: http://www.aedc.org/hgtrs September 24, 1996 Joyce W. Waugh CED ~~ t`.~ ~" . ..x_ ~,,' y ~ _ ~, ~q5h(~ ~ ~ ~, C,Vx~rw~ the Board of Directors of AEDC and Officers of ~,g the Certification Examination given in Ft. 1996. could be the same as the one that will appear on rtificate. If there is a discrepancy, please contact •ican Economic Development Council ~.ation fee of $300.00. This fee covers your ~.. ~ua~,~iain your certification, you are required to renew every three years. Your certification renewal date is three years from the date you originally passed the certification examination. During this three-year period you must accumulate a total of nine points, of which two must be "A" points and seven can be either "A" or "B" points. Points may be earned through contributions to the field, professional education development, service to the profession and participation in professional affairs. Upon receipt of your paid invoice, you will receive your official CED certificate, CED logos, a Point Reference Sheet and a Certification Maintenance Activity Record Sheet to submit documentation for points earned. You will also receive a Suggested Press Release for your use in notifying the local community of your accomplishment. Please feel free to contact the Certification Secretary with your questions or concerns. Again, let me say "congratulations", and welcome to the rank of Certified Economic Developer. Sincerely, Mark L. Williams, CED Chair, Certification Board Encl: 1997 AEDC Annual Conference • April 27-28-29 New Orleans, Louisiana { ~. ., October 2, 1996 ~ ' If Sonya calls from Fire Dept. She will be in after Noon today. 1. ~,,~Tell her that ECH wants proclamation declaring Oct 6 - 12 as Fire Prevention Week for 10/8 meeting. 2.`,/Does she have sample proclamation from state that she could fax to me? 3~,,~-Also, tell her proclamation will be presented at 3 p.m. meeting '' 10/8 and does Chief Burch want to accept? ~ ;; ,: ~r, ~'~~ Brenda ~. l0/3 .~'ya C.~.~J..J. OF ROANp,YF ~~ ~~ Z Z ~ a 1838 FIRE AND RESCUE DEPARTMENT RICHARD E. BURCH, JR. -- _- CHIEF TO: FROM: DATE: All Departments i Fire Prevention Divisi September 30, 1996 SUBJECT: Fire Prevention Week 1996 ~ ~ - ~;. This year, Fire Prevention Week will be observed from October 6 through October 12, 1996. Fire Prevention Week will get a jump start this year, on "Fire Safety Day". You and your family are encouraged to participate in this event. Allstate Insurance along with Roanoke County Fire and Rescue Prevention Division will sponsor Fire Safety Day on October 5, 1996 from 11 am to 2 pm. The activities will be held on the grounds of Allstate Insurance on Route 419 in south Roanoke County. This year's theme for Fire Prevention Week will be "Let's Hear It For Fire Safety -Test Your Detector". Annually in the Roanoke Valley, hundreds of fires occur in which life is lost and injuries occur. The result of unfriendly fires in the United States causes loss of life, thousands of injuries and billions of dollars in property loss annually. Many of these fires are accidental, caused by unsafe acts, smoking, heating, cooking, electricity and children playing with fire. Last year in Roanoke County, we experienced 463 fires, resulting in one death, 15 injuries and $1,931,734 in property loss. Most fires can be prevented if we all make an effort to be educated and to educate others on the safe use of heat sources. As leaders and public servants, we owe it to the employees of Roanoke County and our public to set an example in the area of fire safety. Please use the enclosed materials to inform your employees and others thaf you have contact with. Have a fire safe future and if we in the Fire Prevention Division can be of any assistance, please call us at 561-8100. 3568 PETERS CREEK ROAD NW • ROANOKE, VA 24019 • (540) 561-8070 FAX TELEPHONE (540) 561-8108 ®Recyded Paper ~;; /~ `~4;j 1 National Fire NFPA Protection Association Let's Hear It for Fire Safety: Test Your Detectors! After prevention, smoke i ~~ e 9 • More than half of all fatal home fires happen at night. Inexpensive household smoke detectors can mean the difference between life and death. They sound an early warning in the event of fire, waking people before they are overcome by smoke and poisonous gases and giving them time to escape. But a smoke detector can't save your life if it isn't working. In 1996, National Fire Prevention Week is de- voted to educating the public about installing and main- taining home smoke detectors-"Let's Hear It for Fire Safety: Test Your Detectors!" • Once a month: Check the operating status of every smoke detector in the home. • Once a year: Replace all detector batteries. NFPA suggests changing all detector batteries on the Sunday in October when you change your clocks back from Daylight Saving Time. Here is an easy reminder: Change your clocks; change your batteries. detectors are your first line of defense against fire and can cut the risk of dying in a home fire nearly in half. ~~ • In recent years, roughly three- fifths of home fire deaths vfl~ ~ have occurred in homes '~~~ ' without smoke detectors. In 1994, a total of 3,425 people died in home fires. hear it 0 _~~ ~.. ~~ 'T'est yvvr l c~e~~ra •, • Fire Prevention • ~ Week ® October &12 . 1996 National Firs Protection Assodation was inspired by one of the worst fires in America's history-the great Chicago Fire of October 9, 1871, which claimed more than 250 lives and destroyed 17,430 buildings. In 1911, on the 40th anniversary of the Chicago Fire, the Fire Marshals Association of North America proclaimed the nation's first Fire Prevention Day to promote public awareness of fire safety. Since 1925, when President Calvin Coolidge first declared Fire Prevention Week an official national observance, the week containing the October 9th Chicago Fire anniversary has been the focus of an annual fire safety awareness campaign sponsored by the National Fire Protection Association. v ~ ~ ~ ~ ~ ~ Q N ~` ~ +~ V ~ o ~, ~ ~ ~ ~ ~ .s ~_ C, o~ ~~ 0 di v ~/~ Fil .~ w c 0 Q O 0 , .% o t~tJ ~ ,~ ^' o0 .~ ~ ~ ~ U' '~ A"i -, ~ ~ ~ ~ ,~ ~ U ~ U N .-~ ~ ~ ~ ~ ~ ~ . ~ _ ~ ~ ~ ~ ~ O U ~ ~ o ~ ~~ ~ ~ O N s-.r ~ ~'' p ~' ~ N ~ ~ 3 ~ o ~~ ~ ~ ~ ~ o o . U o ~ ~ ~., ~ ~ ~ ~ ~ o U ~ ' ~ ~ ~, ~ c o ~ ,~ ~ zs ~ ~ ~, ~ ~ a~ ~ o w ~ o ~ ..... ~ ~ j D ~ ~ ~ , ~ Cd ~ ~ O• t/ ~ N ~ " ~ o ~ ~ ~ ~ ~ ~ ~ ~ ~ 0 0 o ~ o V ~ ~ ~ . ~ ~ ° ~ ~ .~ a ' ,~ ~ ~ ` ~ ~ x U o `~ ~ ~ ~ ~~ ~• v ~ ~ ~ ,~ o ~ ~ •' ~ v E"' Q ~ ~ ,' ~ ~ w ~ ~~ ~ w ~ ~ ~ r~ ~ r ~"'~ ~ f~ Q) ~ N ~ ~ .r ~ C ~ ~ ~ ~ ~ ~' A ~ ~ ~ ~ A ~ ~ ww ~ w W ~ w a. v~ ~ v~ ~, w ~ SEP 18 '96 ©9~28AM COL HEALTH SCIENCES • ~- DATE: Septen-ber 18, 1996 To: Brenda FROM: Harry C. Nickens P.1 Would like to recognize i+TbHS st a future Board Meeting (soon). Suggest Ms. Jane Layman, Athletic Director and Sob Patterson, Principal, be invit®d to reoefve a recognition proclamation. ~~- j9 ,tia../ 1D.c.~l~ SEP 18 '96 09~29AM COL HEALTH SCIENCES Grroup A School Pte. 1, George Mason 182.5 2. Central (Woodstock) 182.5 3. Glenvar 177.5 4. DrentsvilleDist ('1"~e) 1675 New Kent 167.E 6. Powd1 Vafloy (Tie) 150 Stuarts Draft 150 8. S'traaburg 137.5 9. QiloC 135 !0. TTorthampuan 132.5 C~ra~u~ AA, 1- J ~1 School Pte. 1• WilliamHysd 26'~S 2, York 230 3. Western Albemarle 227.5 4. lglacksburg 207•B S, Nansemond River 170 6. Virginia 162.5 7. Grundy Senior (Tie) 132.5 Spotswood 132.5 9. pot}uoson 127.5 l0. Cbrisdansburg 11S Group AAA School l't$• 1. Franlc'W. Cox ZSO 2. C, D, Jiylton z40 3. tames Robinson 225 4. Lake$raddock 242.5 5, Mills Godwin 900 ti, West Springfield 1725 ~. Cmna~Yiu~ 1~0 S, Clnver Hill 152.5 9. Indian River (Tie) 150 West Potomac 150 Best of the Best Slx honored for overall excellence Hest of $re $est! Three schools.,Willialtt Byrd (A.A) and George'Mason (A) in athletics and Galax (A)'in academics, can slates that claim for the titer time ss tecipienn of Central Fidelity Cups for overall excellertx la VHS>a acttvides. Chantilly wort tlta AAA academic cup outright 'for the first time this year, after earning a tie with James Madison a year ago• Frank t:o~ won its third AAAarhletic cup, having was prnvi- oualy in 1990 ead1993, )3ut Abingdon has esttcb- lisped a dy- nasty is aca• deCtic Com- petition, win- aing the AA ' cup all seven years it has been given, $poaeored by the Virgaus High School League and Cetittal Fidelity National8anlc, the Fidelity Cup recognizes die public high schools iD Virginia which have the best overall iut~scholsstic academic and athletic prograraa each year, Winners are determined by a point system based on perfor- atauce in VHSL state cornpctilioas in !0 gale sports sad 10 boys sports coaductiag a3atewide coippodtina and in eight academic sctivitios: cnativa wri'tiag, debatr, drartta, forensics, ntagtztiaea, newsmagazines, newsptipers and yearbooks. ' Cox won the AAA at~iktic cup on the basis of balance`all year long, winning state championships [n baseball and field lftfckey, finishing second in golf sail gymaastica, making the semifinals VHSL Csrtb~N Fidelity CYp in g'tfls soarer and ~c quarterJ'inals in girls tennis. Byrd and Mason won without taking a single charaplonship, Hytd finished stscond is boys soccer and girls basketbsll sad won !fiat sport's sportsmanship award, placed third inwrestling sail reacluid Che senvfiaals in volloyba!], boys tennis and baseball, 1Kaeon W a8 runnerup in girls basketball artd boys tennis, third in girls cross country, a eetaifittaiist in girls tennis and eighth in girls track. 1n winning the AAA aaademio cup, Chaatiily produced a 'trophy Class magazine, newsmagazine and yearbook, sad placed third in Creative wilting and fourth io theatre. Abingcion`a strength came across the board; first in theatre, second in forensics, fourth in creative wtitiag and First Place in newspa- per and yearbook, with points also for magazine and debate, Galax placed second in creati ve writing and third is thearee and was a p+uac Place rsakiag is magazine, while also earning points for newamagaziae sad fc-tcosics. The cup is formally presented at allnivenity of Virginia football game vn VFi3L Day, In addition to the cup, Central Fiidelity underwrites all VHSL state awards (modals, tcopiues, cups at~d certificates) acid sponsors a statewide weekly VHSL radio show (see page 51), P.2 Group A 9chooi Pts. 1. Galax 117.5 2. Madison County 96 3. WitliiemMottroe 9S 4. Ii;ulg William SO 5. Prises Edward Co. 75 6. Rural Retract 70 7. Ee:ex 66.5 8, JOIm ~, BuctDR 65 9. Oeargc Mason 55 10. Northampton 52,5 Group AA Schaal Pte. 1. Abingdon 181 2, Blacksbcug 138 3. Salem (Sxtem) 97.5 4. Poquoson 92.5 5. $road Run 9l 6. Loadoun County 80 7. Apponutttax Ca, (Tie) 63 John Handley GS 9. Brookville 64 10, Rockbridge County S7 5 Gr oup AAA 9rhool lets. 1, Chantilly i80 2. George Washington 130 3. James Medison 125 4. Wcodbeidse Senior 113 5. West Springifeld 105 6. 'Thomas Bdieo4 (Tie) 94 Lalc+a Braddock 94 B. Oaktoa 92.5 tJ. Monacan 9l to, Patrick Henry f~-ah) 90