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HomeMy WebLinkAbout10/22/1996 - Regular (2)O~ ROANp~~ a r>uxr rr n¢ sure xrace 1838 urn n r~nVG DOCUMENT -SUBJECT TO REVISION I/ VYll1lL ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA OCTOBER 22,1996 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. THE BOARD OFSUPERVISORS WILL MEET WITH THE SALEM CITY COUNCIL A T 12.00 NDON A T THE SPRING HOLLOW WATER TREATMENT PLANT. /ndividua/s with disabi/ities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, p/ease contact the Clerk to the Board at (540) 772-2005. We request that you provide at /east 48-hours notice so that nrnnpr arrangements maybe made. A. OPEI~TING CEREMOI~IIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Steven W. Harris Baptist Childress' Home 3. Pledge of Allegiance to the United States Flag. i ® Recycled Paper B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognition of the County of Roanoke by the Julian Stanley Wise Museum. 2. Presentation by the U. S. Marine Corps of $1,000 donation for renovations to Camp Roanoke. D. BRIEFINGS 1. Annual Report from the Blue Ridge Community Services Board. (Fred P. Roessel, Jr., Executive Director) E. NEW BUSINESS 1. Authorization to update and readopt the Mutual Assistance Agreement between the Roanoke County Police Department and the City of Salem Police Department. (Police Chief John Cease) 2 BI..T MOTION TO APPROVE AGREEMENT IIBQ FC'H TO DISCUSS WITH SAj.EM EXPANSION OF AGREEMENT SIlVHLA_R TO A(TRF,F,MF,NT WITH ROANOKE CITY. 2. Request for funding and authorization to reaccept into County Classification and Pay Plan two emergency funded corrections officers funded by the State Compensation Board. (Sheriff Gerald Holt) 3. Request to readopt a Public Private Partnership Policy. (Tim Gubala, Economic Development Director) 4. Request to extend lease for parking lot at the Roanoke County Courthouse. (John Willey, Property Manager) ~,. Resolution authorizing the conveyance of a temporary grading and construction easement on property known as the Mercy House Cemetery to Richfield Retirement Community (Elmer Hodge, County Administrator) ITB.~ F. REQUESTS FOR WORK SESSIONS G. REQUESTS FOR PUBLIC HEARINGS 3 H. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA HCN MOTION TO APPROVE 1ST RF,ADINCT 2ND A_ND PLTBL.IC HEARING -11119/96 I~.~ 1. Ordinance authorizing a Special Use Permit to replace an e~sting communications tower, located appro~mately 1.75 miles from the intersection of Honeysuckle Road and Poor Mountain Road, Windsor Hills Magisterial District upon the petition of Norfolk Southern Railway. 2. Ordinance authorizing a Special Use Permit to construct a communications tower and building, located at the intersection of Route 311 and Newport Road, Catawba Magisterial District, upon the petition of Ohio State Cellular Phone Co., Inc. I. FIItST READING OF ORDINANCES J. SECOND READING OF ORDINANCES K. APPOINTMENTS L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE 4 ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-102296-4 HCN MOTION TO APPROVE AFTER DISCUSSION OF ITEMS 2, 6, 7, 8 I~~ 1. Approval of minutes -September 10, 1996, September 24, 1996 2. Request for support of petition requesting a speed limit of 35 mph be posted on Twelve O'Clock Knob Road. A-102296-4.a 3. Designation of voting representative at the Virginia Association of Counties (VACo) Annual Meeting. A-102296-4.b 4. Request for acceptance of Preakness Court and a portion of Derby Drive into the Virginia Department of Transportation Secondary System. 5. Donation of a water line easement from Everette N. And Dana M. Hartwell (Red Lane Extension). 6. Request for acceptance of Longview Road, an extension of existing Longview Road (SR739), platted under the "Strawberry Mountain Subdivision Section #1" into the Virginia Department of Transportation Secondary System. 7. Request for acceptance of Strawberry Mountain Drive and Sunberry Circle from the intersection of Longview Road (SR739) platted under the "Strawberry Mountain Subdivision, Section #1 and #2" into the Virginia Department of Transportation 5 Secondary System. 8. Request from School Board for appropriation of $789,400 to purchase technology equipment to be funded by grant by the Department of Education. M. REPORTS AND INQUIRIES OF BOARD MEMBERS .S~perv~sor Eddy~,~) Advised that when he was revious y on Board, a resident asked for speed Limit enforcement on Grandin Road Ext., and his wife received the first ticket (~,LExplained that a resident on Woodbrook Drive has complained about a new street light on the street because resident was op o d. uggested a po icy that awl neighbors be surveyed when street ligh are co . idered. mold Covey responded htht at thethey will ask the residents re$uesting a street light to survey the subdivision in the fiih~re. (,~) Asked about the future work sessions outLned in ECH's memo BL.T advisers that he and ECH discussed and will schedule 3 work sessions for each afternoon-only meeting (2nd TuesdaX) which will be limited to 30 minutes each. (4) Asked the Board for their Qpinion regarding hs 10/7 memo suggesting changing dates for real estate payments to agree with Roanoke City. No interest in pursuing (5) Anno inced that the PI nning staff has put totogether a demographerprofile and cope will be available in the libraries if citizens are interested. . ~pervisor Min_nix: (]~ Received request from Electoral Board member Ron Keith Adkins for a sistance in educating the voters on the issues on the ballot on RVTV. ECH responded he would have AMG work with Registrar's Office. N. CITIZENS' COMIlVIENTS AND COI~BVIiJ1vICATIONS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid -August 1996, September 1996 5. Acknowledgment from the Virginia Department of Transportation of the addition of Lost Drive and Lost View Lane into the Secondary System. 6. Report of Claims Activity for the Self Insurance Program 7. Update on Williamson Road Project. P. WORK SESSION 1. Financial information for year ended June 30, 1996 and first quarter revenue review for FY 1996/97. Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1- 344 A (~ consultant with legal counsel and briefing by staff members on potential litigation, i.e. annexation, Town of Vinton, Sheriff Holt v. State Compensation Board, and Hidden Valley Junior High School access; 2.1-344 A (~ discussion concerning prospective business or industry where no previous announcement has been made; 2.1-344 A (3) discussion of acquisition of real property for economic development purposes; 2.1-344 A (~ investing of public funds where bargaining is involved and financial interest of the County could be adversely affected, industrial access road funding. FM MOTION TO C=O INTO EXECUTIVE SESSION FOLLOWING WORK SESSION IZB~ R. CERTIFICATION OF EXECUTIVE SESSION 1. Resolution authorizing an appeal from the decision of the Virginia Compensation Board and appropriating $20,000 to retain outside counsel to represent Sheriff Holt and Roanoke County. R-102296-6 HCN MOTION TO ADOPT RE5O AND APPROPRIATE $20,000 FROM BOARD CONTINGENCY FUND INSTEAD OF UNAPPROPRIATED BALANCE C 9 1. Request for Public Hearing on November 19, 1996 to more forward with eminent domain proceedings on the Vest property located on Route 460 for economic development purposes. RT,T MOTION TO SET PUBLIC HEARTN FOR 11/19/96 II$_~ S. PUBLIC HEARINGS 1. Public Hearing to elicit citizen comment and adoption of a resolution on the issuance of bonds up to $13,100,000 to finance the County's portion of improvements to the Roanoke Regional Wastewater Treatment Facility and the Tinker Creek and Roanoke River Interceptors. (Diane Hyatt, Finance Director) IIB~ Q CIS T. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance to rezone 3.253 acres from C-1 to C-2 to construct an efficiency inn, located at 3990 and 4004 Challenger Avenue, Hollins Magisterial District, upon the petition of Robert Metz. 0-102296-8 BL.T MOTION TO DENY ORD ~C 4 CITIZENS SPOKE 2. Ordinance to rezone 2.15 acres from C-2C to C-2C to amend conditions located at the corner of Plantation Road and Friendship Lane, Hollins Magisterial District, upon the petition of Jay Patel. I~ io 3. Ordinance to rezone 4.068 acres from R-1 to R-3 to allow four lots to be served by a private roadway, located on the west side of Old Cave Spring Road and the south side of Cave Spring Lane, Windsor Hills Magisterial District, upon the petition of Jeffrey Maronic, Inc. (CONTINUED FROM SEPTEMBER) 4. Ordinance declaring a 0.488 acre tract of land as surplus real estate and donating same to Optical Cable Corporation. (Tim Gubala, Economic Development Director) 0-102296-11 HCN MOTION TO APPROVE ORD II~~ 5. Ordinance rescinding Ordinance 52395-12 and accepting an offer to purchase the Hunting Hills Well Lot (Tax Map No. 88-1-3-28) (Paul Mahoney, County Attorney) 0-102296-12 H('N MOTION TO APPROVE PROPOSED ORD I~~ Ordinance to rezone 16.58 acres from AG1 and AG3 to PRD, planned residential development, to construct residential homes, located at 2047 Wildwood Road, Catawba Magisterial District, upon the petition of Gary Huffman (Bear Creek). Ordinance to rezone approximately 0.92 acre from C-I to C-2 and obtain a Special Use Permit in order to construct a gasoline retail facility with retail sales, located on the west side of Route 221, approximately 250 feet south of Pleasant Hill, Windsor Hills Magisterial District, upon the petition of Wayne and Jennifer Ayers and William & Lorraine Lange. ~~ U. CITIZEN COMI~~NTS AND CO1~~VILTNICATIONS V. ADJOURNMENT TO MONDAY NOVEMBER 4, 1996 AT 12: DO NOON AT THE CAMPBELL COURT FOR THE PURPOSE OF A .TOINT MEETIN WITH ROANOKE CITY COUNCIL. 12 pOAN o R ~. z ~ 1838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA OCTOBER 22,1996 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. THE BOAR~PERVISORS i~:nT L MEET ~T~ T~F .4A l EM CITY O N I AT 12 00 NOON AT THE SPR TREATMENT PLANT. /ndividuals with disabi/ides who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (5401 772-2005. We request that you provide at /east 48-hours notice so that .,,~~a. arrangements maybe made. __ A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Steven W. Harris Baptist Childress' Home 3, Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, 1 RECOGNITIONS, AND ® Recycled Paper AWARDS 1. Recognition of the County of Roanoke by the Julian Stanley Wise Museum. 2. Presentation by the U. S. Marine Corps of $1,000 donation for renovations to Camp Roanoke. D. BRIEFINGS 1. Annual Report from the Blue Ridge Community Services Board. (Fred P. Roessel, Jr., Executive Director) E. NEW BUSINESS 1. Authorization to update and readopt the Mutual Assistance Agreement between the Roanoke County Police Department and the City of Salem Police Department. (Police Chief John Cease) 2. Request for funding and authorization to reaccept into County Classification and Pay Plan two emergency funded corrections officers funded by the State Compensation Board. (Sheriff Gerald Holt) 3. Request to readopt a Public Private Partnership Policy. (Tim Gubala, Economic Development Director) 4. Request to extend lease for parking lot at the Roanoke County Courthouse. (John Willey, Property Manager) F. REQUESTS FOR WORK SESSIONS G. REQUESTS FOR PUBLIC HEARINGS H. REQUEST FOR PUBLIC HEARING AND FIItST READING OF REZONING ORDINANCES -CONSENT AGENDA 1. Ordinance authorizing a Special Use Permit to replace an existing communications tower, located approximately 1.75 miles from the intersection of Honeysuckle Road and Poor Mountain Road, 2 Windsor Hills Magisterial District upon the petition of Norfolk Southern Railway. 2. Ordinance authorizing a Special Use Permit to construct a communications tower and building, located at the intersection of Route 311 and Newport Road, Catawba Magisterial District, upon the petition of Ohio State Cellular Phone Co., Inc. I. FIRST READING OF ORDINANCES J. SECOND READING OF ORDINANCES K. APPOINTMENTS L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -September 10, 1996, September 24, 1996 2. Request for support of petition requesting a speed limit of 35 mph be posted on Twelve O'Clock Knob Road. 3. Designation of voting representative at the Virginia Association of Counties (VACo) Annual Meeting. 4. Request for acceptance of Preakness Court and a portion of Derby Drive into the Virginia Department of Transportation Secondary System. 5. Donation of a water line easement from Everette N. And Dana M. Hartwell (Red Lane Extension). 6. Request for acceptance of Longview Road, an extension of existing Longview Road (SR739), platted under the "Strawberry 3 Mountain Subdivision Section #1" into the Virginia Department of Transportation Secondary System. 7. Request for acceptance of Strawberry Mountain Drive and Sunberry Circle from the intersection of Longview Road (SR739) platted under the "Strawberry Mountain Subdivision, Section #1 and #2" into the Virginia Department of Transportation Secondary System. 8. Request from School Board for appropriation of $789,400 to purchase technology equipment to be funded by grant by the Department of Education. M. REPORTS AND INQUIRIES OF BOARD MEMBERS N. CITIZENS' COMI~~NTS AND COI~LVILTNICATIONS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid -August 1996, September 1996 5. Acknowledgment from the Virginia Department of Transportation of the addition of Lost Drive and Lost View Lane into the Secondary System. 6. Report of Claims Activity for the Self Insurance Program 7. Update on Williamson Road Project. P. WORK SESSION 1. Financial information for year ended June 30, 1996 and first quarter revenue review for FY 1996/97. 4 Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1- 344 A ('n consultant with legal counsel and briefing by staff members on potential litigation, i.e. annexation, Town of Vinton, Sheriff Holt v. State Compensation Board, and Hidden Valley Junior High School access; 2.1-344 A (5) discussion concerning prospective business or industry where no previous announcement has been made; 2.1-344 A (3) discussion of acquisition of real property for economic development purposes; 2.1-344 A (~ investing of public funds where bargaining is involved and financial interest of the County could be adversely affected, industrial access road funding. R. CERTIFICATION OF EXECUTIVE SESSION S. PUBLIC HEARINGS 1. Public Hearing to elicit citizen comment and adoption of a resolution on the issuance of bonds up to $13,100,000 to finance the County's portion of improvements to the Roanoke Regional Wastewater Treatment Facility and the Tinker Creek and Roanoke River Interceptors. (Diane Hyatt, Finance Director) T. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance to rezone 3.253 acres from C-1 to C-2 to construct an efficiency inn, located at 3990 and 4004 Challenger Avenue, Hollins Magisterial District, upon the petition of Robert Metz. 2. Ordinance to rezone 2.15 acres from C-2C to C-2C to amend conditions located at the corner of Plantation Road and Friendship Lane, Hollins Magisterial District, upon the petition of Jay Patel. 3. Ordinance to rezone 4.068 acres from R-1 to R-3 to allow four lots to be served by a private roadway, located on the west side of Old Cave Spring Road and the south side of Cave Spring Lane, Windsor Hills Magisterial District, upon the petition of Jeffrey Maronic, Inc. (CONTINUED FROM SEPTEMBER) 5 4. Ordinance declaring a 0.488 acre tract of land as surplus real estate and donating same to Optical Cable Corporation. (Tim Gubala, Economic Development Director) 5. Ordinance rescinding Ordinance 52395-12 and accepting an offer to purchase the Hunting Hills Well Lot (Tax Map No. 88-1-3-28) (Paul Mahoney, County Attorney) Ordinance to rezone 16.58 acres from AG-1 and AG-3 to PRD, planned residential development, to construct residential homes, located at 2047 Wildwood Road, Catawba Magisterial District, upon the petition of Gary Huffman (Bear Creek). Ordinance to rezone approximately 0.92 acre from C-1 to C-2 and obtain a Special Use Permit in order to construct a gasoline retail facility with retail sales, located on the west side of Route 221, approximately 250 feet south of Pleasant Hill, Windsor Hills Magisterial District, upon the petition of Wayne and Jennifer Ayers and William & Lorraine Lange. U. CITIZEN COMI~~NTS AND COl~~VILJNICATIONS V. ADJOURNMENT TO MONDAY, NOVEMBER 4. 1996 AT 12:00 NOON AT THE CAMPBELL COURT FOR THE PURPOSE OF A JOINT 6 ACTION NO. ITEM NUMBER C-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22, 1996 AGENDA ITEM: Recognition of Roanoke County by the Julian Stanley Wise Foundation COUNTY ADMINISTRATOR'S COMMENTS: J. Andree Brooks, Executive Director of the Julian Stanley Wise Foundation has requested time on the agenda to present a resolution honoring the County of Roanoke for their support on the first anniversary of the To The Rescue Museum at Tanglewood Mall. ~~~~/, ~~~ ~~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Harrison Referred ( ) Johnson To ( ) Minnix Nickens ~~ TO TIDE ~,/~ THE HISTORY OF VOLUNTEER RESCUE AND EMS TODAY September 19, 1996 Clerk to the Board of Supervisiors County of Roanoke P O Box 29800 Roanoke VA 24018 Dear Clerk, JULIAN STANLEY WISE FOUNDATION Tanglewood Mall 4428 Electric Road Roanoke, VA 24014 (540) 776-0364 (540) 776-0653 FAX Please schedule the Julian Stanley Wise Foundation on the agenda for the 3:00 PM October 22, 1996 Board of Supervisors meeting. The Wise Foundation Board President would like to present a resolution honoring the County of Roanoke for their support on our first anniversary at Tanglewood Mall. If there are question or scheduling problems please call. Thank you for your assistance. Sincerely, .~~ ~~~~~ ,,~ J.'Andree' Brooks Executive Director Julian Stanley Wise Foundation ACTION NO. ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22, 1996 AGENDA ITEM: Acceptance of $1,000 donation from the U. S. Marine Corps for renovations to Camp Roanoke On Saturday, September 21, Company B, 4th Combat Engineer Battalion of the United States Marine Corps. sponsored, in cooperation with the Roanoke County Parks and Recreation Department and numerous local businesses, the First Annual Mud Run. The run was designed to raise funds for the Marine Toys for Tots program and Camp Roanoke. The run was very successful attracting 350 runners and over 450 spectators to the course laid out in Roanoke County's Green Hill Park. Captain Ted A. Adams the Marine Corps will present a $1,000 check to the Board of Supervisors for the Renovate Camp Roanoke Fund. Respectfully submitted, Pete Haislip Director ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Appro d by, ~, ~ ~~ ~ Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy _ _ _ Harrison _ _ _ Johnson _ _ _ Minnix _ _ _ Nickens _ _ _ ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22, 1996 AGENDA ITEM: 1996 Annual Report from Blue Ridge Community Services ~`OIINT~- ADMINI$TRATOR'8 COMMENTS: SUMMARY OF INFORMATION: Blue Ridge Community Services has requested time on the agenda to present their 1996 Annual Report of services to Roanoke County residents. Rita Gliniecki, At-large member, Fred P. Roessel, Jr. Executive Director, Thomas Chapman, Director of Administration and John Sabean, Director of Resource Development will be present. Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Harrison Referred ( ) Johnson To ( ) Minnix Nickens Blue Ridge " Community Services Onzlee Ware cneirme~ Pamela K. Cox vice cnermerr John M. Hudgins, Jr. treasurer Susan J. Cloeter secretary Executive Director Fred P. Roessel, Jr., Ph.D. ~~ October 16, 1996 The Honorable Bob L. Johnson, Chairman Roanoke County Board of Supervisors PO Box 29800 Roanoke, Virginia 24018 Dear Mr. Johnson: This is to confirm our appearance at Roanoke County Board of Supervisors meeting on Tuesday, October 22 at 3pm. Attached is a brief report on the services provided to the citizens of Roanoke County during FY1996 (July 1, 1995 -June 30, 1996). IY, Jd'hn A. Sabean Director, Resource Development cc: Elmer C. Hodge John M. Chambliss, Jr. Rita Gliniecki Fred P. Roessel, Jr., Ph.D. Thomas Chapman Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4026 (540) 345-9841 Fax: (540) 342-3855 TDD; (540) 345-0690 Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig antl Roanoke ~-~ REPORT TO ROANOKE COUNTY October 22, 1996 Blue Ridge Community Services 301 Elm Avenue SW Roanoke, Virginia 24016-4026 MISSION STATEMENTS ~- ~ BLUE RIDGE COMMUNITY SERVICES PROVIDES A SYSTEM OF COMPREHENSIVE COMMUNITY MENTAL HEALTH, MENTAL RETARDATION, AND SUBSTANCE ABUSE SERVICES TO THE RESIDENTS OF THE CITIES OF ROANOKE AND SALEM, AND THE COUNTIES OF BOTETOURT, CRAIG AND ROANOKE, WITH AN EMPHASIS ON AN INTEGRATED COMMUNITY-BASED SYSTEM OF CARE THAT IS RESPONSIVE TO CONSUMER NEEDS AND CHOICES, RESPECTING AND PROMOTING THE DIGNITY, RIGHTS AND FULL PARTICIPATION OF INDIVIDUALS AND THEIR FAMILIES. THE DIVISION OF MENTAL HEALTH SERVICES PROVIDES TREATMENT AND SUPPORT FOR ADULTS AND CHILDREN WITH MENTAL ILLNESS AND THEIR FAMILIES, WITH AN EMPHASIS ON FOSTERING IMPROVED SOCIAL FUNCTIONING AND INDEPENDENCE. THE DIVISION OF MENTAL RETARDATION SERVICES PROVIDES COMPREHENSIVE COMMUNITY SUPPORT SERVICES TO PERSONS WITH MENTAL RETARDATION AND THEIR FAMILIES, WITH AN EMPHASIS ON PROMOTING AN ENVIRONMENT WHICH ENHANCES INDEPENDENCE AND GROWTH. THE DIVISION OF SUBSTANCE ABUSE SERVICES PROVIDES A FULL CONTINUUM OF ALCOHOL AND OTHER DRUG PREVENTION, TREATMENT, REHABILITATION, EARLY INTERVENTION AND SUPPORT SERVICES, WITH EMPHASIS ON REDUCING SUBSTANCE ABUSE IN OUR COMMUNITIES ~-1 PROGRAM DIVISIONS MENTAL HEALTH MENTAL RETARDATION SUBSTANCE ABUSE All the programs of Blue Ridge Community Services are accessible to the Residents of the Cities of Roanoke and SaFem, and the Counties of Botetourt, Craig and Roanoke MENTAL HEALTH SERVICES ~ 1 CRISIS SERVICES 540/981-9351 EMERGENCY OUTREACH SERVICES SEXUAL ASSAULT RESPONSE AND AWARENESS (SARA) ADULT INTAKE & ASSESSMENT SERVICES 422 Eim Avenue, SW, Roanoke ADULT COUNSELING SERVICES 1729 Patterson Avenue, NW, Roanoke COMMUNITY RESOURCE AND COUNSELING CENTER 410 Elm Avenue, SW, Roanoke MOUNTAIN HOUSE CLUBHOUSE Psychosocial Rehabilitation 317 Washington Avenue, SW, Roanoke CHILD AND ADOLESCENT CASE MANAGEMENT SERVICES 1336 Maple Avenue, SW, Roanoke CHILDREN'S AFTER SCHOOL AND DAY TREATMENT 402 Idaho Street, Salem CHILDREN'S CENTER (until 10/30/95) Mental Health Residential Treatment 324 Idaho Street, Salem CHILD AND ADOLESCENT OUTREACH SERVICES Counseling/Crisis Intervention/In-Home Services 1125 First Street, SW, Roanoke CONTRACTUAL PROGRAMS Roanoke County Department of Parks and Recreation TRIPS -Therapeutic Recreation Incentive Programs 3738 Brambleton Avenue, SW, Roanoke ~- i MENTAL RETARDATION SERVICES COMMUNITY SUPPORT SERVICES COUNSELING AND LIFE SKILLS CENTER 1315 Second Street, SW -Suite 201, Roanoke Case Management/Service Coordination Counseling Skills Training Crisis Services Family Support Bridge Builders Program COMMUNITY TRAINING SERVICES 5220 Hazelridge Road, NW, Roanoke RESIDENTIAL SERVICES HAZELRIDGE ROAD ICF-MR 5220 Hazelridge Road, NW, Roanoke MELROSE AVENUE RESIDENCE 3605 Melrose Avenue, NW, Roanoke NIAGARA ROAD RESIDENCE 805 Niagara Road, Vinton READ ROAD RESIDENCE 3003 Hollins Rood, NE, Roanoke RESPITE SERVICES: RESIDENTIAL CARE FACILITY 3003 Hollins Road, NE, Roanoke RESPITE SERVICES: SHORT-TERM CARE 985-5918 SUPPORTED APARTMENT PROGRAM 805 Niagara Road, Vinton ' / f' (Mental Retardation Services, Continued) ~/ CONTRACTUAL PROGRAMS ARC -Roanoke/CHD Industries 3355 Shenandoah Avenue, NW, Roanoke Easter Seal Parent -Infant Education Program 4841 Williamson Road, NW, Roanoke Goodwill Industries/Tinker Mountain, Inc. 1488 East Main Street, Salem Roanoke County Department of Parks & Recreation The Brambleton Center 3738 Brambleton Avenue, SW, Roanoke ADJUNCT PROVIDERS DePaul Family Services 4502 Starkey Road, Roanoke Developmental Disabilities Ministry/Virginia Baptist Children's Home and Family Services PO Box 730, Salem Fidura 8~ Associates Boulders IV, Suite 650 7501 Boulders View Drive Richmond, Virginia -~- ~ SUBSTANCE ABUSE SERVICES SUBSTANCE ABUSE ASSESSMENT CENTER 1133 Second Street, SW, Roanoke HEGIRA HOUSE Therapeutic Community/Drug & Alcohol 1405 Patterson Avenue, SW, Roanoke INTENSIVE OUTPATIENT AND JAIL TREATMENT 145 Campbell Avenue, SW, Roanoke Roanoke City, Roanoke County, Botetourt County Jails NEW DIRECTIONS OUTPATIENT COUNSELING CENTER 1345 Clarke Avenue, SW, Roanoke PREVENTION PLUS Substance Abuse Prevention/Early Intervention 540 Campbell Avenue, SW -Suite 230, Roanoke PROJECT LINK Trinity United Methodist Church 305 Mountain Avenue, SW, Roanoke DETOXIFICATION AND PRIMARY CARE 801 Shenandoah Avenue, NW, Roanoke MULTILODGE Residential Substance Abuse Treatment 1121 First Street, SW, Roanoke Community Substance Abuse Services Residential Treatment Aftercare 1 121 First Street, SW, Roanoke CONTRACTUAL PROGRAMS Bethany Hall (Residential Substance Abuse Treatment for Women) 1109 Franklin Road, SW, Roanoke ~-i Directly Funded Programs FY9b Performance Report ROANOKE COUNTY BRCS Division Unduplicated Cost of Clients Service Mental Health 662 $699,812 Mental Retardation 318 925,668 Substance Abuse 236 $276,340 Sub -Total 1,216 1,901,820 MH Prevention 54 Contacts $20,239 SA Prevent ion 1,033 Contacts $43,323 Sub -Total 1,087 Contacts 63,562 TOTAL I I $1,965,382 I FY96 LOCAL SHARE $25 COST PER LOCAL DOLLAR $79,332 10/22/96 .- BRCS DIRECTLY FUNDED PROGRAMS FY-96 PERFORMANCE REPORT ROANOKE COUNTY MENTAL HEALTH Emergency Services Outpatient Counseling Intensive In-Home Services Case Management Children's Day Treatment Mountain House Clubhouse Alternative Day Support Residential Services MH Subtotal MENTAL RETARDATION Case Management Sheltered Employment Rehabilitation Supported Employment Highly Intensive Residential Intensive Residential Supervised Residential Supportive Residential Family Support MR Subtotal SUBSTANCE ABUSE Outpatient Services Case Management Highly Intensive Residential Residential Services Supervised Residential SA Subtotal PREVENTION MH Prevention Services SA Prevention Plus Prevention Subtotal TOTAL FY-96 Local Share Unduplicated Units of Value of Client Count Service Service 240 114 33 241 11 9 14 2,145 1,690 5,852 2,977 1,320 270 197 hours hours hours hours days hours days $84,736 $113,440 $285,291 $157,365 $32,577 $3,743 $22,660 662 14,451 mixed $699,812 units 146 2,709 hours $105,228 21 1,718 davs $48,541 26 10,573 days $100,490 10 602 days $25,152 4 1,369 days $249,111 2 589 days $84,514 11 1,120 days $97,196 56 14,254 hours $178,963 42 42 _arants $36,473 318 32,976 mixed $925,668 units 122 2,b54 hours $125,509 60 891 hours $37,457 32 141 days $25,267 22 1,375 days $88,107 - - days - 236 5,061 mixed $276,340 units Contacts Units 54 669 hours $20,239 1,033 1,043 hours $43,323 1,087 1,712 hours $63,562 2,303 54,200 mixed $1,965,382 units ------------ -------- ------------------- ------------ -------- ------------------- $79,332 Service/Local Dollar - - $25 ,_.~R _ Blue Ridge Community Services Onzlee Ware chairmen Pamela K. Cox vice cnairman John M. Hudgins, Jr. treasurer Susan J. Cloeter secretary Executive Director Fred P. Roessel, Jr., Ph.D. CC~C~~IC' ~~ October 22, 1996 ~'; OGT 2 t~ loo The Honorable Bob L. Johnson, Chairman ~ '• ~~ Roanoke County Board of Supervisors PO Box 29800 Roanoke, Virginia 24018 Dear Mr. Johnson: As noted by Rita Gliniecki this afternoon, the numbers for °FY96 LOCAL SHARE" and "COST PER LOCAL DOLLAR" were transposed. Attached is the page with corrected numbers. l y, ~hn A. Sabean irector, Resource Development cc: Elmer C. Hodge John M. Chambliss, Jr. Rita Gliniecki Fred P. Roessel, Jr., Ph.D. Thomas Chapman Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4026 (540) 345-9841 Fax: (540) 342-3855 TDD: (540) 345-0690 Serving the Cities of Roanoke antl Salem, and the Counties of Botetourt, Craig antl Roanoke r Directly Funded Programs FY96 Performance Report ROANOKE COUNTY BRCS Division Unduplicated Cost of Clients Service Mental Health 662 699,812 Mental Retardation 318 925,668 Substance Abuse 236 276,340 Sub -Total 1,216 1,901,820 MH Prevention 54 Contacts 20,239 SA Prevent ion 1,033 Contacts 43,323 Sub -Total 1,087 Contacts 63,562 TOTAL 1,965,382 FY9b LOOAL SHARE $79,332 COST PER LOCAL DOLLAR ~~~ J-~ ROANOKE COUNTY October 22, 1996 GOOD AFTERNOON. I AM RITA GLINIECKI, MEMBER AT-LARGE ON THE BLUE RIDGE COMMUNITY SERVICES BOARD. WE ARE PLEASED TO BRING YOU A REPORT, COPIES OF WHICH HAVE BEEN PROVIDED TO YOU, OF OUR SERVICES TO THE CITIZENS OF ROANOKE COUNTY FOR THE FISCAL YEAR ENDING JUNE 30, 1996 I WOULD LIKE TO CALL YOUR ATTENTION TO A FEW HIGHLIGHTS: • FOR EACH ROANOKE COUNTY TAX DOLLAR ALLOCATED TO BLUE RIDGE COMMUNITY SERVICES THE COUNTY RECEIVED $25 WORTH OF SERVICES • THE SUBSTANTIAL INFLUX OF MEDICAID FUNDED SERVICES HAS INCREASED THE NEED FOR CASE MANAGERS. THEY PROVIDE INTAKE AND ASSESSMENT AS WELL AS LINKING CONSUMERS WITH APPROPRIATE SERVICES. WITH THIS IN MIND, DURING THIS PAST YEAR WE WERE ABLE TO NEGOTIATE A CONTRACT WITH CENTRAL VIRGINIA TRAINING CENTER TO PAY THE SALARY OF ONE CASE MANAGER FOR 18 MONTHS, AND BEGAN CONTRACTING FOR PSYCHOLOGICAL TESTING. • BRCS CONTINUES TO PROVIDE INTENSIVE IN-HOME SERVICES UNDER THE COMPREHENSIVE SERVICES ACT TRUST FUND GRANT CONTRACT. WE ALSO PROVIDE COORDINATION FOR THE FAMILY ASSESSMENT AND PLANNING TEAM (FAPT) UNDER CONTRACT WITH THE COUNTY. ADDITIONALLY, BRCS HELPS TO STAFF THE COMMUNITY POLICY AND MANAGEMENT TEAM AND FAPT WITH QUALIFIED STAFF. A-102296-1 ACTION # ITEM NUMBER ~ ~ ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22, 1996 AGENDA ITEM: Updating and Readoption of Mutual Assistance Agreement between the Roanoke County Police Department and the City of Salem Police Department COUNTY ADMINISTRATOR'S COMMENTS: y ~/~'j~( ~'~-~~ U BACKGROUND: In 1992, a Mutual Assistance Agreement between the County's Police Department and the Salem Police Department was approved by each governing body and executed on behalf of each jurisdiction. Over the past four years this Agreement has operated effectively to provide a clear legal basis for mutual response and assistance between the police departments of the county and city. With the change in command at the Salem Police Department, an opportunity arose to review the Agreement for any necessary amendments or deletions. SUMMARY OF INFORMATION: In the opinion of both Chiefs of Police, this Mutual Assistance Agreement is adequate to serve the law enforcement needs of these two adjoining jurisdictions. However, Sections 10, 11, 12, and 13 of the original Agreement have been found to be superfluous and have not actually been followed. These sections called for asemi-annual account of available resources, a mobilization plan, mutual aid operational directives and a semi-annual meeting to review all mutual aid plans and provisions of the Agreement. Both police chiefs recommend that these four sections be deleted from the new agreement. The Salem City Council on September 23, 1996, approved this updated Mutual Assistance Agreement with the deletion of Sections 10, 11, 12, and 13. L.~ __ Approval of this revised Agreement will continue the opportunity for augmented law enforcement capabilities in both jurisdictions in emergency situations to assist in the maintenance or restoration of order and the assistance of victims. The agreement contains provisions for the indemnification of the providing jurisdiction and its personnel, including life, health and liability insurance coverage. The agreement has worked well in several situations to provide needed assistance to the requesting agency and is anticipated to continue to work efficiently in the future. FISCAL IMPACT: Any modest cost incurred by the County is offset by an increased service capability, legal protection under state law and an improved working relationship between the two police departments. STAFF RECOMMENDATION: Staff recommends that the County Administrator be authorized to execute a Mutual Assistance Agreement with the City of Salem upon review and approval as to form by the County Attorney. Respectfully submitted, ~~ / J H. Cease Jo h B. O ens ain Chief of Police S 'or Assistant County Attorney Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Bob L. Johnson to abbrove VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File John H. Cease, Chief of Police Joseph B Obenshain, Senior Assistant County Attorney 2 ~1 MUTUAL ASSISTANCE AGREEMENT This agreement made and entered into by and between the City of Salem and the County of Roanoke, Virginia. Whereas, the law of the Commonwealth of Virginia provides under 15.1-131 and 15.1- 131.5 of the Code of Virginia that each political subdivision within the Commonwealth is empowered to make and enter into the Mutual Aid Agreement with other contiguous political subdivisions within the Commonwealth in order to more effectively allocate law enforcement and other public safety services during emergency situations; and Whereas, the undersigned political subdivisions which are parties to this Agreement are desirous of obtaining additional law enforcement protection for the citizens of the several political subdivisions during emergency situations by making the most efficient use possible of the law enforcement personnel of the several political subdivisions; and Whereas, it is desirable that each of the parties hereto should voluntarily aid and assist each other in the event that an emergency situation should occur, by the interchange of law enforcement services; and Whereas, it is necessary and desirable that a Mutual Aid Agreement be executed for the interchange of such mutual aid on a local, county-wide, and regional basis; Now, therefore, it is hereby agreed by and between each and all of the parties hereto as follows: 1) As used herein, the phrase "emergency situation" shall mean an actual or potential condition within the jurisdiction of one or more of the parties that poses an immediate threat to life or property, and which exceeds the resources . ~~ and capability of the jurisdiction(s) to successfully bring the situation under control. 2) Each party agrees that in the event of an emergency situation, each other party to this Agreement will furnish such personnel, equipment, facilities, or services as is, in the opinion of the assisting member, available. Provided, however, that each party reserves the right to refuse to render assistance or to recall any or all rendered assistance, whenever it is determined that such actions are necessary to the continued protection of the assisting party's jurisdiction. 3) The following officers shall have the authority to invoke this agreement: City of Salem Police Department a. Chief of Police; b. Captain of Police; c. Detective Division Commander; d. Services Division Commander; and e. On-Duty Shift Supervisor. Roanoke County Police Department a. Chief of Police; b. Uniform Division Commander; c. Criminal Investigations Division Commander; d. Services Division Commander; e. On-Duty Shift Supervisor. 2 ~~ Each party shall provide each other with a updated list semiannually, specifying the name, position and telephone number of the above officials. 4) In order to invoke mutual aid under the provision of this Agreement, the designated official from the requesting party shall be required to contact the designated official of the responding party by telephone, radio, in writing, in person, or by any other traditionally acceptable means of police communications. The responding party may request such information from the requesting party as is necessary to confirm the emergency situation, and to assess the types and amounts of assistance that shall be provided. 5) During a declared emergency, all personnel from responding agencies shall report to, and shall work under, the direction and supervision of the designated supervisor of the requesting agency at the emergency site. Provided, however, that at all times officers shall adhere to the policies and procedures of their own department, and shall only be required to respond to lawful orders. Each party reserves the right to refuse to render assistance or to recall any or all assigned officers, whenever it is determined that such assistance would necessitate violations of their own departmental policies and procedures or it is unlawful. 6) Personnel responding to a call for mutual aid outside of their appointed jurisdiction shall have those law enforcement powers provided for by the Commonwealth of Virginia. 3 EI 7) In the event of a mutual aid request involving actual or potential mass arrests, responding party law enforcement officers shall make arrests for offenses only directly related to the incident, and assist in the processing of arrestees as follows: a. identification of arrestees; b. control of property obtained from arrestees; c. completion of arrest reports; d. transportation of arrestees; e. complete proper arrest warrant and prosecutorial procedures; and f. court duty pertaining to arrests. 8) In any emergency situation in which the Mutual Aid Agreement has been invoked, radio communications shall be established between both parties. 9) Each party providing personnel under the purview of this Agreement agrees to be responsible for the wages, pension, and workers' compensation benefits incurred by it's own personnel as a result of the emergency. However, a party invoking the Mutual Aid Agreement maybe charged with personnel overtime costs. r ~o 0 0~ f 4 E-~ ~Q~4) This agreement shall become effective as to each party political subdivision when approved and executed by the governing body of that political subdivision. The Agreement shall remain in effect as between both parties until it is terminated by either party. Either party to this Agreement may terminate participation upon thirty days written notice addressed to the chief law enforcement official of the other signatory political subdivision. ~S) The execution of this Agreement shall not give rise to any liability or responsibility for failure to respond to any request for assistance made pursuant to this Agreement. This Agreement shall not be construed as or deemed to be an Agreement for the benefit of any third party or parties, and no third party or parties shall have any right of action whatsoever hereunder for any cause whatsoever. 1~) Both parties of this agreement shall: (1) waive any and all claims against all the other parties thereto which may arise out of their activities outside their perspective jurisdictions under this agreement; and (2) indemnify and save 5 r-- ~ harmless the other parties to this agreement from all claims by third parties for property damage or personal injury which may arise out of the activities of the other parties to this agreements outside their perspective jurisdictions under this agreement. In witness whereof, this Agreement has been executed and approved and is effective and operative as to each of the parties as herein provided. ATTEST: Forest G. Jones Clerk of Council ATTEST: Clerk, Board of Supervisors CITY OF SALEM, VIRGINIA BY Carl E. Tarpley, Jr. City Mayor Approved as to form: BY Randolph M. Smith City Manager COUNTY OF ROANOKE, VIRGINIA BY Elmer C. Hodge County Administrator Approved as to form: BY Joseph B. Obenshain Senior Assistant County Attorney 6 I ~~ ~ S~ A-102296-2 ACTION NO. ITEM NO. ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22, 1996 AGENDA ITEM: Request to appropriate funds for two emergency-funded corrections officer positions, to be partially funded by the Virginia Compensation Board for FY 96-97. Request also includes an amendment to the County Classification and Pay Plan to temporarily accept these positions into the plan. COUNTY ADMINISTRATOR' S COMMENTS : ~~~^~~ // ~'. /~~~a~ BACKGROUND: On several occasions, the Sheriff has updated the Board on staffing needs at the Roanoke County Jail due to an increased inmate population. For FY95-96, the Compensation Board granted and funded Roanoke County 4 temporary positions to deal with overcrowding in the jail. These positions were to be funded by the Comp Board for a period of one year, with additional funding to be evaluated on a year-by-year basis. For FY96-97 the Sheriff's Office received funding from the Compensation Board to hire two corrections officers under the emergency overcrowding regulations for the maintenance and care of Roanoke County's inmate population. This action, as previously reported to the Board, reduces staffing compared to FY95-96 levels by two positions. These positions are designated for FY 96-97 and would be reevaluated in FY97-98. As instructed by the Board, courses of action to have funding restored for these temporary positions is currently being investigated. SUMMARY OF INFORMATION: By accepting these two positions, we are still down two positions in the jail from FY95-96. I am requesting that the Roanoke County Board of Supervisors accept the state funding for these positions, appropriate the related funds and include them in the Roanoke County Classification and Pay Plan, on a temporary basis. FISCAL IMPACT: The total fiscal impact is $56,619. The Virginia Compensation Board will be responsible for $44,777 leaving a difference of $11,842 to be supplemented by the County. The County supplement is needed because the Compensation Board does not cover all fringe benefits and also recognizes a lower salary reimbursement rate for Corrections Officers than is paid by Roanoke County. ~- a STAFF RECOMMENDATION: Staff recommends appropriation of $44,777 in revenue reimbursement from the Compensation Board and the related expenditure increase in the Sheriff's personnel budget. Staff also requests a transfer of $11, 842 from the Board' s Contingency account to the Sheriff's personnel budget to cover unreimbursed costs of the two positions. Respectfully submitted, ~' ~ r ~l2~i!'9 Gerald S. Holt Sheriff Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Appro ed by, / ~ i' (f ~,'`~'~ ~ ~ `E%~ Elmer C. Hodge, Jr. County Administrator ACTION Motion by: Lee B. Eddy to approve funding and acceptance into pay plan of two emer_ency positions cc: File Gerald Joseph Diane S. Holt, Sheriff Sgroi, Director, Human Resources D. Hyatt, Director, Finance VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x ' Item No. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: October 22, 1996 AGENDA ITEM: Request to readopt a Public Private Partnership Policy COUNTY ADMINISTRATOR'S COMMENTS: I am in favor of the revised policy with two exceptions There is a philosophical change in awarding smaller businesses fewer points than larger ones. It also give greater weight to out-of-area businesses than it does local ones wishing to expand Recommend approval with the understanding that we should monitor and possibly revise in the future. ~ ~~~~V ii`f~`~ t Roanoke County adopted a Public Private Partnership Policy in January 1990 and amended and readopted it in July 1993. This policy sets forth criteria for the consideration and granting of County financial incentives to assist business and industry to expand and locate in Roanoke County. The basic premise of the Policy is that County financial participation is based upon a payback of new taxes that result from the location or expansion of projects. The policy is weighted towards assisting manufacturing companies and jobs that pay wages/salaries above the minimum wage. There are revised forms and procedures for the review and evaluation of requests for County financial participation. Approval of public private partnerships will result in new tax revenues being generated for Roanoke County. Funds for the public private partnerships are made available as part of the annual budget process. The Finance Department assists the Department of Economic Development with record keeping and auditing of public private partnership commitments and fund expenditures. Staff Recommendation: Staff recommends that the Board of Supervisors approve the attached policy and resolution to readopt the Public Private Partnership Policy. Respectfully submitted: Approved: bvuo`~.~W R~u~ Timothy W. Gurlala, Director Elmer C. Hodge " Department of Economic Development County Administrator Project Coordinator ---------------------------------------------------------------- ACTION No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by: Eddy Johnson Harrison Minnix Nickens Attachment . ~. ~ 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 22, 1996 RESOLUTION READOPTING A PUBLIC PRIVATE PARTNERSHIP POLICY FOR ROANOKE COUNTY WHEREAS, the expenditure of public funds for the general purpose of promoting Roanoke County's commercial, industrial, and business development is a lawful, valid, public purpose; and WHEREAS, Ordinance 81286-169 authorizes the payment of a portion of the total water connection fee by resolution of the Board of Supervisors of Roanoke County, Virginia, for certain commercial or industrial projects which are determined to be in the best interests of the County's economic development and which generate significant employment; and WHEREAS, Resolutions 22790-1 and 72793-6 adopted a broader public private partnership policy for encouraging economic development in Roanoke County; and WHEREAS, modification of this policy to establish revised guidelines and criteria will prove beneficial in determining the scope of local incentives in the negotiations for economic development projects. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the Board hereby adopt and establish the attached "Roanoke County Public Private Partnership Policy" in order to provide policy criteria and guidance in applying the provisions of the Roanoke County Code in negotiations concerning local incentives for economic development projects. C:\OFFICE\ W PW IN\ W PDOCS\AGENDA\ ECON\ PUBLIC.PRI ~"- 3 ROANOKE COUNTY PUBLIC PRIVATE PARTNERSHIP POLICY Statement of Intent This Public Private Partnership Policy is designed to enhance economic development opportunities by developing partnerships with business and industry that create new wealth and jobs for the future of our community that also provides an appropriate return on the County's investment. Partnership Purposes Roanoke County and a business or industry develops a partnership during the initial site search for a location or during discussions regarding expansion of existing facilities. Accordingly; 1. Roanoke County may fund a portion or all of development costs for public improvements, such as roads and public utilities, off site regional storm water management facilities, and/or utility connection fees for water and sewer for a qualifying industry or business that meets the evaluation criteria for Public Private Partnerships. 2. Roanoke County may encourage the creation or retention of jobs of qualifying companies within the community which hire employees at wages/salaries at or above the median area rate for that occupation through assistance with employment training. 3. Roanoke County may support tourism related industry/destination activities that provide a range of services and attractions for visitors from outside the Roanoke Valley that will create employment opportunities, create tax revenues, and enhance our image as a viable community. Applications A business or industry may apply for County assistance by addressing a letter (on company letterhead) to the Director of Economic Development that indicates: a. A description of the business or tourism activity to be conducted on the site b. Total capital investment in real estate (land, building), machinery and tools, and anticipated personal property, and/or other taxes paid on site 1 ~~~ c. Total employment and annual payroll for jobs to be created or retained d. Numbers and types of positions/jobs created or retained and average annual hourly salaries or wage for each e. Specific water and sewer needs (i.e., size line and/or capacity) or other public facility assistance required f. Date of construction and/or start-up (if in an existing building) g. If applicable, the terms of any lease to ensure that the company will occupy the building during the period calculated for payback. Review The Director of Economic Development, upon consultation with the County Administrator and other County staff, will review the request for participation using the evaluation criteria on worksheets 1 and 2 to determine the extent of Roanoke County's funding. These evaluation criteria are based on a payback of anticipated taxes (real estate, machinery and tools and personal property, transient occupancy tax, sales tax, admissions tax, etc.) to the County after occupancy and jobs created/retained by number and type of employees and other economic development factors. The County may participate in the following manner: a. New or expanded commercial/retail development must have a payback within the first year b. New or expanded manufacturing companies must have a payback within the first three years c. All other requests for new or expanded commercial or industrial projects must have a payback within the first year. The County may participate up to 50% of public improvement costs for a new project if the payback meets any of the three classes listed above. The County may participate in expansions of existing commercial or industrial businesses in Roanoke County and from elsewhere in the Roanoke Valley at 25% of eligible public improvement costs. Participation in projects with paybacks longer than three years or for greater than 50% participation shall be referred to the Board of Supervisors for a decision. All applications are subject to the amount of the County's annual budget appropriation for this purpose. 2 Guidin Pg rinciples The Public Private Partnership Policy is a partnership between the County and the private sector and should not be considered as an entitlement program. Financial incentives offered by Roanoke County originate from the tax revenues paid by citizens, visitors, and businesses in the County. The Public Private Partnership Policy seeks to reinvest some portion of these tax revenues to assist in the economic growth of the County. The Policy seeks to create and retain jobs and investment within Roanoke County and to generate tax revenue that funds County services. Incentives maybe used to relocate business and industry from another jurisdiction within the Roanoke Valley to Roanoke County if there is a possibility that these jobs and investment could be lost to another state, and/or the business has determined that the best location for their new operation is in an Economic Opportunity Area as designated in the Roanoke County Economic Development Strategy. Developers of commercial or industrial projects for lease must pass on the value of the incentives to the tenant by lowering the annual lease rate or by providing for additional tenant upfit. A copy of the executed lease in which the County participation is identified shall be presented to the Director of Economic Development upon request. A business or industry obtaining Public Private Partnership funds shall coordinate its public announcement of its location with the County Economic Development staff in order to obtain positive media exposure for the partnership program and the new investment of the company. Tvnical areas of Partnership Assistance 1. Physical improvements and fees, such as: a. Water and sewer line extensions b. Water, fire, and sewer utility connection fees c. Public road construction and required drainage structures d. Traffic control devices such as signals and related equipment e. Regional storm water management facilities f. Land acquisition for public purposes g. Employment training/retraining Requests for assistance with employment training and retraining of new and/or relocated employees may be considered. Amounts and priority of funding will depend on the salary/wage rate to be paid, the number of permanent full time jobs 3 ..".~ created, relocated or retained, and availability of matching funds from the state of Virginia and federal funds. County training funds will not be directly paid to a company, but will be appropriated to a training agency, state agency or economic development organization designated by the Board of Supervisors. 2. Criteria for determination a. No projects will be considered which are determined to produce significant environmental pollution, public nuisance or excessive demands for local public services. b. Excess County payments shall be refunded by the applicant if the actual tax revenues do not meet the payback formula in accordance with the Performance Agreement executed between the County and the business or industry. c. All applications for payments of costs up to $50,000 for physical improvements and/or fees which comply with the above criteria will be approved by the County Administrator upon a recommendation by the Department of Economic Development. d. Applications which are above $50,000 or which fall outside the criteria stated above, but which are considered by the County Administrator and Director of Economic Development to have merit, will be submitted to the Board of Supervisors for consideration. The Board of Supervisors shall be advised prior to an offer being made for any project with an expected annual tax revenue exceeding $100,000. Tourism projects will be evaluated on the basis of expected visitation and concentration of tourism activities in areas proposed by the Economic Development Strategy, as well as other criteria for new jobs and anticipated tax revenues. f. Public Private Partnership funds shall be paid after the approval of the required site plan and at the time that a building permit is issued for the project. g. If appropriate, Public Private Partnership funds may be passed through the Industrial Development Authority of Roanoke County to a qualifying business or industry subject to the stipulations set out in the Performance Agreement. Industrial Park Development Off-site fees of jointly developed parks shall not be held as a portion of the total cost of the project and thus not a portion of the payback equation. Such assistance shall be funded after the approval of the required site plan and at the time a building permit is issued for the project. 4 ~`- 3 Limitations Roanoke County will not pay for any private sewage pre-treatment facilities or waive any ordinances requiring fire protection or industrial discharge certification. Fundinc Sources Roanoke County shall fund its participation from the General Fund from anticipated tax revenue, or from an Economic Development Fund or other special non-utility funds. There is an intent to continue the maintenance of a fiscally sound utility enterprise fund to provide water and sewer service to County utility customers. (This provision is authorized by County Code Chapter 22 as amended by Ordinance 8-12-86-169, Section 3b.) The Director of Economic Development is responsible for administration of this policy and shall coordinate with the Director of Finance to establish an accounting system and periodic report of funds committed or expended. Public Disclosure 'There shall be disclosure of any financial or other involvement by staff members and elected officials in any public private partnership. Award of Funds Upon evaluation and decision to enter into an Agreement, the expanding or relocating business/industry will be notified in writing by the Director of Economic Development as well as the County Administrator. This letter will identify the County's funding level as well as any other areas of assistance. Agreement A written Performance Agreement on a form approved by the County Attorney will be required to specify terms of certain Public Private Partnership offers. Any questions regarding the preparation of an application for financial assistance under the criteria of the Public Private Partnership Policy should be directed to the Director of Economic Development, P.O. Box 29800, Roanoke, Virginia 24018-0798. Phone (540) 772-2069. reports\form2.ppp October 15, 1996 5 WORKSHEET 1 Public-Private Partnership Company: 1. Project Description (see attached company letter) 2. Number jobs created/or retained 3. Pavback calculations and incentive values (by type) -~ Annual value as proposed Post project audit on anniversary date real estate x $1.13 per $100 = personal property x $3.50 per $100 @ 60% _ machinery & tools x $3.00 per $100 @ 25% _ sales tax @ $0.01 per $1.00 = BPOL at per $100 = transient occupancy tax x 5% per $1.00 other Total Public assistance areas water extension sewer extension water connection sewer connection fire service road improvement traffic signal drainage project land acquisition land donation employee training other Incentive 25% or 50% (As applicable) Payback calculation =total - 50% Approved by / Approved by / Director Date County Administrator Date *Projects over $S0, 000 shall be approved by Board of Supervisors 6 WORKSHEET 2 Public Private Partnership Evaluation Criteria Project Criterion Point Score Annual Tax Revenue (all Sources) $25,000 to $49,999 1 $50,000 to $99,999 2 $100,000 to $249,999 3 $250,000 or more 4 Payback term within 5 years 1 within 3 years 2 within 2 years 3 within 1 year 4 Number of New Employees 1 - 24 1 within year 1 of operation 25 - 49 2 50-99 3 100 or more 4 Average hourly wage/salary as a % of minimum wage 150-199% 1 200-249% 2 250-299% 3 300% or more 4 Real estate is company owned 2 Project located in an Economic Opportunity Area 3 Targeted Business or Industry by Region or County 3 Positive environmental review 3 Other public funds leveraged with the project 1 Maximum number of points 30 Points assigned to this project* - *Must have a minimum of 12 points to be considered for Public Private Partnership E-3 7 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE RO.ANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22,1996 AGENDA ITEM: Approval of the lease extension,parking lot at the Roanoke County Courthouse in Salem COUNTY ADMINISTRATOR'S COMMENTS: V ` ~-,~u~ BACKGROUND• A parking lot in Salem has been leased by Roanoke County since May of 1992. The lot serves as parking for the Courthouse/Jail facility. The original term of the lease was for five years with an option to renew for an additional five year period.. SUMMARY OF INFORMATION: Roanoke County leases a parking lot in Salem that is used for parking by staff and visitors at the Courthouse and Jail. The term of the lease was for five years beginning in May of 1992, The lease provides far a renewal of five additional years at the option of the Roanoke County Board of Supervisors. The term of the original lease ends on April 30,1997.. the lease requires notification to the owner of Roanoke County's intention to exercise the option on or before January 31,1997.The renewal would be on the same terms and conditions that were in the original lease. Staff has spoken with the Sheriff of Roanoke County, the Commonwealth's Attorney, and the Clerk of the Circuit Court concerning the use of the parking lot. All three constitutional officers report increased case loads and use of Courthouse and Jail facilities and greater use of the leased lot by the public. Staff has also looked at other possible areas that could be used for parking and finds that there are no suitable areas available either for lease or sale. °-' 7 ALTERNATIVE5• (1) Approve •the renewal and extension of the current lease and direct staff to prepare all necessary documents and notices to the landowner. (2) Allow the lease to expire without renewal. FTSCAL IM~ACT• The lease provides for a monthly payment of $838.40 in 1996.An escalator clause provides for annual increases based on the Consumer Price Index. If the option is exercised it is estimated that the 1997 monthly payment would be $863.56. STAFF RECOMMENDATION• Staff recommends alternative one. The need for the parking area is substantial and no reasonable alternative solution for parking has been discovered. Respectfully submitted, Approved by, ,1~ ~~/' • ~nt/ ~. --z hn D. Willey Elmer C. Hodge roperty Manag County Administrator ----------------------------------------------------------------- ACTION VOTE No Yes Abs Approved Denied Received Referred To ( ) Motion by: ( ) ( ) Eddy Harrison Johnson Minnix Nickens E-Y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON OCTOBER 22, 1996 RESOLUTION AUTHORIZING RENEWAL OF A LEASE OF REAL ESTATE FOR PARKING FACILITIES AT THE ROANOKE COUNTY COURTHOUSE AND JAIL WHEREAS, the Board of Supervisors adopted Ordinance 42892-7 authorizing the execution of a lease with William Watts and Elizabeth B. Watts for a tract of land containing approximately 0.680 acre, bounded by East Main Street, Craig Avenue, and Clay Street, for parking facilities at the Roanoke County Courthouse and Jail for an initial term of five years commencing May 1, 1992, and ending on April 30, 1997, with an option to renew the lease upon the same terms and conditions for an additional successive five year term by providing written notice to William and Elizabeth B. Watts on or before January 31, 1997, and WHEREAS, no other suitable parcels or tracts of land are available for lease or sale to use for parking facilities to serve County staff and the public at the Courthouse and Jail facilities, and WHEREAS, Section 18.04 of the County Charter requires the adoption of an ordinance to acquire an interest in real estate; however, after such ordinance shall have taken effect, all subsequent proceedings incidental thereto may be taken by resolution of the Board, and WHEREAS, the County desires to exercise its option to renew the lease for an additional five year term ending April 30, 2002. ~~ NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that the County Administrator, or an Assistant County Administrator, is hereby authorized to execute the necessary documents for renewal of the lease of approximately 0.680 acre tract of land from William Watts and Elizabeth B. Watts for use as parking facilities through the period ending April 30, 2002, in accordance with the same terms and conditions as set out in the original lease dated March 23, 1992, and upon form approved by the County Attorney. c:\...\agenda\realest\lease.res 2 ~` E-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON OCTOBER 22, 1996 RESOLUTION 102296-3 AUTHORIZING THE CONVEYANCE OF A TEMPORARY GRADING AND CONSTRUCTION. EASEMENT ON PROPERTY RNOWN AS THE MERCY HOUSE CEMETERY TO RICHFIELD RETIREMENT COMMUNITY WHEREAS, the Board of Supervisors adopted Ordinance #07'2396-9, authorizing an exchange of properties between the County and Richfield Retirement Community (Richfield), with the property to be acquired by Richfield being a parcel of land now described as "NEW LOT 2B1" containing 4.824 acres, lying on Daugherty Road (Va. Sec. Rte. 643), adjacent to the northerly boundary of the County's Glenvar Library Property (a portion of Tax Map No. 55.13-1-2), said property being designated on the Roanoke County Land Records as Tax Map No. 55.09-1-20.2 and a portion of 55.13-1-2; and, WHEREAS, Richfield plans to combine this property with an adjoining tract owned by Richfield (Tax Map No. 55.09-01-19) for development of the Alzheimer's Center; and, WHEREAS, in connection with this development and as part of the exchange transaction, Richfield has requested conveyance of a temporary grading and construction easement on a portion of the real estate owned by the Board of Supervisors and commonly referred to as the Mercy House Cemetery; and, WHEREAS, the easement is requested to cover filling operations, without excavation, in a section of the property outside of the fenced gravesite area, to provide a proper level of protection for Richfield's proposed building from flooding, to 1 address unsightly conditions, and to provide protection of the cemetery and surrounding area from future erosion and damage during high water conditions; and, WHEREAS, Richfield's proposal would mutually benefit Richfield and the County, and it would be in the best interest of the County to grant the easement for the preservation and improvement of the Cemetery property; and, WHEREAS, Section 18.04 of the County Charter requires the adoption of an ordinance to acquire or convey an interest in real estate; however, after such ordinance shall have taken effect, all subsequent proceedings incidental thereto may be taken by resolution of the Board; and, WHEREAS, the County desires to grant the temporary grading and construction easement in connection with the above-described property exchange. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that the County Administrator, or an Assistant County Administrator, is hereby authorized to execute the necessary documents to grant a temporary grading and construction easement on a portion of the Mercy House Cemetery property (Tax Map No. 55.09- 01-18.1) as shown on Sheet 3 of the plat entitled 'Resubdivision for County of Roanoke Showing the Resubdivision of a 5.697 Ac. Tract and Lot 2B, Shamrock Industrial Park, P.B. 13, Pg. 134, and Creating New Lot "A" (3.992 Ac.) and New Lot "2B1" (4.824 Ac.) and Dedicating 0.096 Ac. To the County of Roanoke Situate on U. S. Route 11/460 & Daugherty Road', dated July 11, 1996, prepared by T. 2 ,, %' 0 P. Parker & Son, Engineers-Surveyors-Planners, in connection with the exchange of property between Richfield and the County authorized by Ordinance #072396-9, subject to the following covenants and conditions: 1. The easement shall be temporary and shall be solely for filling operations; there shall be no excavation in the easement area or otherwise on the County's Cemetery property. 2. All construction or fill operations shall cease in the event that any grave site is discovered during operations, and Richfield shall be responsible for taking such action as may be necessary to preserve and protect the site as may be required at the direction of the County's Director of Engineering & Inspections. 3 . The f i 11 area shal l be graded to a smooth contour and seeded to restore it to a stable condition, and Richfield shall monitor and maintain the area for a period of twelve months from completion of the project construction to ensure that the area has been properly stabilized, at which time the temporary easement shall automatically terminate. 4. Richfield shall be responsible for any costs associated with the project or the grant of the temporary easement. 5. The easement shall be upon form approved by the County Attorney. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Arnold Covey, Director, Engineering & Inspections Timothy W. Gubala, Director, Economic Development John W. Birckhead, Director, Real Estate Assessment 3 ACTION NO. ITEM NUMBER ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22, 1996 AGENDA ITEM: RESOLUTION AUTHORIZING THE CONVEYANCE OF A TEMPORARY GRADING AND CONSTRUCTION EASEMENT ON PROPERTY KNOWN AS THE MERCY HOUSE CEMETERY TO RICHFIELD RETIREMENT COMMUNITY COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This agenda item is to authorize conveyance of a temporary grading and construction easement on a portion of the real estate owned by the Board of Supervisors and commonly referred to as the Mercy House Cemetery to Richfield Retirement Community (Richfield) in connection with development of the new Alzheimer's Center. The easement is requested to cover some filling operations, without excavation, in a section of the property outside of the fenced gravesite area. The purpose of the easement is to provide adequate protection to the proposed building from the stream that flows through the area during periods of high water and to stabilize the cemetery property from further erosion, unsightly conditions, and future flood damage. Richfield proposes improvements which are believed to be beneficial to both properties. BACKGROUND: By Ordinance #072396-9, the Board of Supervisors of Roanoke County authorized an exchange of properties between the County and Richfield. The property to be acquired by Richfield, containing 4.824 acres and lying on Daugherty Road (Rt. 643), adjacent to the northerly boundary of the Counts Glenvar Library Property (a portion of Tax Map No. 55.13-1-2), is to be combined with an adjoining tract owned by Richfield (Tax Map No. 55.09-01-19) for development of the Alzheimer's Center. SUMMARY OF INFORMATION: In connection with providing for drainage, stormwater management and flood control, Richfield's engineer determined that the temporary grading and construction easement on a portion of the Cemetery property, as shown on the partial plat copy attached hereto, is critical to the proposed development. The proposed fill area is necessary to control the water from the stream running through the property and prevent it from entering the proposed building. Richfield is therefore requesting this easement as part of the exchange transaction. According to the engineer, as well as County staff, there is no indication that there are any grave sites in the proposed fill area, located outside of the fence which surrounds the grave sites and appears to delineate the limits of the cemetery. The proposed fill area is currently overgrown and swampy, and is apparently in the flood plain of the stream which flows through this area; it is not, and probably never has been, suitable for burial grounds. Richfield's engineer has inspected the property and made the following findings; County staff has checked the property, reviewed the findings, and concurs in the engineer's assessment. The existing area covered by the easement request is currently being eroded during periods of high water. Should there be any unmarked sites in this area, the proposed fill would stabilize them and prevent further erosion. The fenced area, where grave sites are known to be located, is also currently being undermined during periods of high water. If this condition continues, it will undoubtedly be necessary for the County to undertake remedial efforts to preserve the existing grave sites. Richfield's proposal would address this potential problem. Richfield does not propose to do any excavation in the easement area and agrees to using the area solely for filling operations as a condition of the easement grant. This fill area is to be graded to a smooth contour and seeded, restoring the area to a stable condition. Richfield's proposal would eliminate the unsightly conditions currently caused by erosion and trash being left during periods of high water. Based upon these findings, the proposed easement would be mutually beneficial to the County and to Richfield. FISCAL IMPACT: None, except to the extent that the proposed project may eliminate the need for future expenditure of County funds to stabilize the Cemetery property. 2 ALTERNATIVES: 1. Adopt the proposed resolution authorizing the County Administrator or an Assistant County Administrator to grant the temporary grading and construction easement, subject to the specified conditions, to Richfield Retirement Community on a portion of the Mercy House Cemetery property as part of the property exchange transaction. 2. Decline to authorize grant of the easement. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the proposed resolution as provided in Alternative #1. Respectfully submitted, Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: VOTE No Yes Abs Eddy _ Harrison _ _ _ Johnson _ _ _ Minnix _ _ _ Nickens 3 . _ t,'. - ~ ~ r~,r~.~~,, ' ~ -ilk py S~ '~ ~i ~~ VOAU~£RTyROAO ~FR~°~ ;~ ~+~ SEC 9,y ~R R/K' VARRS~ s'~ pA~~- '"6. AFRO ~~ 4 , GUY W1RE " - - 1•~ pc itiD~ ~" \ N 61'1639" E - ~3AS~~~ ~ ~~t. O 6.45' ~ ~~ ~ q!; ~ ~ $'s EDG ~ +r`s ~ ~ N- E OP Pq -iEdlENT ~~ ~ ~i' S72 3p, • . ~ a ., + Opo ~ ^ 306 B6. ~ O _ f~ ; ~' ~~~ V~ AI ^ N ~-9if~ 4 f !'~ 2 _ ~ . ~ CEN1El7UNE AF { NEW 24' CROSS ~ ACCESS EASQNENT . ~ R = 100.00' L = 78.54' 5~~~ CH = S 8279 58" E k~ 76.54' NEW ~~~~ N 84'11'54" W LOT 281 20 12.61' ''~ S 6652'38" W 4.824 AC. ASPHALT CURB , 6 'y1• 21 05' BOUNDED BY CORNERS ~~ P~' f 9 1 16 3 THRU 22, 27 TO 3 / QOJ3 is ~ ~ •B¢, D ~,ryk 1 W ~, m ° ~ . 339e. Z a LOT 2A y~,~~~~g ~ ~, she?so~~ 15 - ~ +1 ~ SHAMRO PARK USTRIAL ~ ~ ~ o N ~ P.B. J3, PG. 134 r~ "~ ~ cv~ °~ PROPERTY OF ~, ~ '_ PLANTATION & KANTFR ~ TAX N0. 55.09-01-20.1 D.B. f347, PC 412 "- 14 ' ~ PROPERTY OF ~ kg~'~ D RETIREMENT COMMUNITY a' °~ y °~.ti~, GRAVEt TAX N0. 55.09-Of-19 D. B. 1320, PG. 683 ~ ? 1 10 ' 03' ~ P.B. 15, PG. 6 ~ S ~ 5p~6A1 Q ~ ?A6 rl~ • (~ y ejk r fyti ~ 5 28. 9 A8 N o gsS4 12 y1 O 5 1~&,~2- .. ' GyPAWNG ~ T ~ ~ a _s° OO __ s ~O 3 k9 `~ . ~o ~ ' S 18 47 43" E 11S 5 A~~k.15 . ~9, °~46.i?``- 76.50' O ~ - "o fir. F sr •oo ~~ ~ ~* ~" O S 9 30'06" ES Zp~00 PROPERTY OF - y ~ RESUBDI14S10N FOR Roavo~E couNrr eoARO COUNTY OF ROANOKE OF SUPERNSARS TAX N0. 55.09-Of-18.1 SHOWING THE RESUBD/l?SION OF A 5.697 AC.. TRACT AND AND LOT 2B, SHAMROCK INDUSTRIAL PARK, P.B. 13, PG 134, MERCY HOUSE AND CREATING. NEW LOT A" (J 992 AC.) AND NEW LOT 281" (4.824 AC.) CEMETERY AND DEDICATING 0.096 AC. 70 THE COUNTY OF. ROANOKE SlTUA,TE ON U. S ROUTE 11/460 de DAUGHERTY ROAD ., ;~,;.-r~ CATAWBA MAGISTERIAL DISTRICT ., ._ - ROANOKE COUNTY, VIRGINIA :- - , .. .. - -: ' ~ .. T. P,' PARKER &` SON ' :. ENpNEERS -SURVEYORS-_ . PLANNERS -.. ; . 30' '...0' ~ _. _-„SQ . ~ .100'ti i 50 TAX _NO ' .55.09 01=20 2 SCALE - 1 ~ _ ~ 60' .. •~, ~ . -55.13 01=02 . „t1LY 1.1, 1996.. 1 " ~ 6 0 - DJ?A MTL ~ DAP ~ - $ • • W Ot 96 0658 > - . , w .., ~~, ~ . " CACGy DAP - ~ , ~" ~.~a,,~' -~ SHEET `3 OF''.3 ~ <:- .. ~..J~/~i.C _.:S..e, s_ , 8 1i b:: Lu 1St .. .7. .. S. y'~ G12APH[C. • ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON OCTOBER 22, 1996 RESOLUTION AUTHORIZING THE CONVEYANCE OF A TEMPORARY GRADING AND CONSTRUCTION EASEMENT ON PROPERTY KNOWN AS THE MERCY HOUSE CEMETERY TO RICHFIELD RETIREMENT COMMUNITY WHEREAS, the Board of Supervisors adopted Ordinance #072396-9, authorizing an exchange of properties between the County and Richfield Retirement Community (Richfield), with the property to be acquired by Richfield being a parcel of land now described as "NEW LOT 2B1" containing 4.824 acres, lying on Daugherty Road (Va. Sec. Rte. 643), adjacent to the northerly boundary of the County's Glenvar Library Property (a portion of Tax Map No. 55.13-1-2), said property being designated on the Roanoke County Land Records as Tax Map No. 55.09-1-20.2 and a portion of 55.13-1-2; and, WHEREAS, Richfield plans to combine this property with an adjoining tract owned by Richfield (Tax Map No. 55.09-01-19) for development of the Alzheimer's Center; and, WHEREAS, in connection with this development and as part of the exchange transaction, Richfield has requested conveyance of a temporary grading and construction easement on a portion of the real estate owned by the Board of Supervisors and commonly referred to as the Mercy House Cemetery; and, WHEREAS, the easement is requested to cover filling operations, without excavation, in a section of the property outside of the fenced gravesite area, to provide a proper level of protection for Richfield's proposed building from flooding, to address unsightly conditions, and to provide protection of the cemetery and surrounding area from future erosion and damage during high water conditions; and, WHEREAS, Richfield's proposal would mutually benefit Richfield and the County, and it would be in the best interest of the County to grant the easement for the preservation and improvement of the Cemetery property; and, WHEREAS, Section 18.04 of the County Charter requires the adoption of an ordinance to acquire or convey an interest in real estate; however, after such ordinance shall have taken effect, all subsequent proceedings incidental thereto may be taken by resolution of the Board; and, WHEREAS, the County desires to grant the temporary grading and construction easement in connection with the above-described property exchange. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that the County Administrator, or an Assistant County Administrator, is hereby authorized to execute the necessary documents to grant a temporary grading and construction easement on a portion of the Mercy House Cemetery property (Tax Map No. 55.09-01-18.1) as shown on Sheet 3 of the plat entitled 'Resubdivision for County of Roanoke Showing the Resubdivision of a 5.697 Ac. Tract and Lot 2B, Shamrock Industrial Park, P.B. 13, Pg. 134, and Creating New Lot "A" (3.992 Ac.) and New Lot " 2B1" (4.824 Ac.) and Dedicating 0.096 Ac. To the County of Roanoke Situate on U. S. Route 11/460 & Daugherty Road', dated July 11, 1996, prepared by T. P. Parker & Son, Engineers- Surveyors-Planners, in connection with the exchange of property between Richfield and the County authorized by Ordinance #072396-9, subject to the following covenants and conditions: 2 1. The easement shall be temporary and shall be solely for filling operations; there shall be no excavation in the easement area or otherwise on the Counts Cemetery property. 2. All construction or fill operations shall cease in the event that any grave site is discovered during operations, and Richfield shall be responsible for taking such action as may be necessary to preserve and protect the site as may be required at the direction of the County's Director of Engineering & Inspections. 3. The fill area shall be graded to a smooth contour and seeded to restore it to a stable condition, and Richfield shall monitor and maintain the area for a period of twelve months from completion of the project construction to ensure that the area has been properly stabilized, at which time the temporary easement shall automatically terminate. 4. Richfield shall be responsible for any costs associated with the project or the grant of the temporary easement. 5. The easement shall be upon form approved by the County Attorney. 3 E-.5' v ,~ TPP&S ENGINEERS SURVEYORS PLANNERS County of Roanoke P. O. Box 29800 Roanoke, VA 24018 ATTN: Mr. Elmer Hodge Dear Elmer: T. P. Parker, P.E., L.S. (1919-1989) John T. Parker, P.E., L.S. Frank B. Caldwell, III, P.E., L.S. 17 October 1996 RE: Richfield Retirement Community WO#96-0712 This will confirm our telephone conversation today regarding our request for a grading easement associated with the construction of the new Alzheimer's Center at Richfield Retirement Community. Specifically, this easement was requested in order to cover some filling operations in the vicinity of the old Mercy House cemetery. I have made a personal inspection of the cemetery and the area which we propose to fill. It appears to me that the limits of the cemetery are contained inside an old woven wire fence. This fence appears to have been constructed to delineate the limits of the cemetery. I talked to Betty Lucas as you suggested. She indicated that she thought the graves were contained within the fenced area. The area, which we have proposed to fill, currently is grown up and is apparently in the flood plain of the stream which comes through this area. The area covered by the grading easement is somewhat swampy and I have serious doubts as to whether this property was ever suitable for burial grounds. My on-site inspection of this area did not indicate that there were any graves within the area which we propose to fill and which lie outside of the old wire fence. In my opinion, our request for an easement to fill in this area would improve the current situations because of the following conditions: 1. The existing area covered by the easement request is currently being eroded during periods of high water. IF there are any graves in this area, it is highly probable that they will be unearthed by high water. - T. P. Parker 8c Son - 816 Boulevard ~ , ost Office Box 39 • Salem, Virginia 24153 • Telephone 387-1153 • FAX 7389-5767 540 540 County of Roanoke ATTN: Mr. Elmer Hodge 17 October 1996 Page 2 2. The area enclosed by the wire fence, which I believe to be the limits of the cemetery, is currently being undermined during periods of high water. Obviously, if this condition continues, it will undermine and expose areas that we are certain have graves present. This would appear to present a liability to the County and remedial efforts by the County are eminent to preserve existing graves. 3. We do not propose to do any excavation in the area of the easement. The request is solPlY• fer. filling orerations. The result of this fill would be to protect the existing cemetery and prevent current erosion trends toward areas that are known to contain graves today. 4. The area is currently being eroded by the stream and trash is being left during periods of high water. After we till this area, it will be graded to a smooth contour and will be seeded and restored to a stable condition. Existing unsightly conditions will be eliminated. 5. This request is necessary in order that we be able to control the water from this stream and prevent it from entering the proposed building. There are certain grade conditions that do not allow us to drop the grade of the stream anymore than we are currently proposing. The low area at the outside limit of the cemetery property prevents us from being able to provide adequate protection to the proposed building during periods of high water without this easement. In summary, it appears that approval of our request would be beneficial to both the County and to Richfield. It would allow us to insure a proper level of protection for the proposed building from flooding. At the same time, it would clean up an area at the end of the cemetery, which is very unsightly and as a result of the fill placed, would protect the cemetery from future damage during flooding conditions by this stream. I wish to assure you that there would be no excavation in this area and no chances of excavating any graves even if they are outside of the fence. On the other hand, unless some improvements are made in the reasonably near future, the County can expect to have to make some remedial efforts in order to prevent the stream from unearthing graves in the existing cemetery. It is my opinion that this request is to the benefit of the County and preserves the integrity and dignity of this cemetery and I would request that the County give a favorable answer to our request. County of Roanoke ATTN: Mr. Elmer Hodge 17 October 1996 Page 3 If you have any questions regarding any of this information, please call in order that we may resolve this matter expeditiously. As I am sure you are aware, Richfield is anxious to proceed and this condition represents a major question in the development of the site plans for the building. As usual, I thank you for your help and cooperation. Very truly yours, T , F . PARKEP. & SOrd Frank B. Caldwell, III, P.E., L.S. FBC/msc ti ACTION N0. ITEM NO. ~/ ~ - °~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22, 1996 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for November 19. 1996. The titles of these ordinances are as follows: 1) An ordinance authorizing a Special Use Permit to replace an existing communications tower, located approximately 1.75 miles from the intersection of Honeysuckle Road and Poor Mountain Road, Windsor Hills Magisterial District, upon the petition of Norfolk Southern Railway. 2) An ordinance authorizing a Special Use Permit to construct a communications tower and building, located at the intersection of Route 311 and Newport Road, Catawba Magisterial District, upon the petition of Ohio State Cellular Phone Co. Inc. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: /~i-a (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for November 19, 1996. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1 throw h 2, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, O~ ~. ~~ Paul M. Mahoney County Attorney Action No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Harrison Johnson Minnix Nickens 0920 ' 96 08 02 •~ S~EP-19-'86 THU 15:52 ID~NATIONWIDE TOWER RKE CO ENG/PLANNING FAX~502-533-0044 ~'AX K0, 7037722108 COUNTY 0~ R4ANOKE .pEPT.• OF Pl-ANNiNQ AND 20NING 5zg4 gornard or.• p.0. Box 29800 Roanoke, VA 24018 f Slap' 772,2068 FAX (5441 T72-•2146 c . _a.JJ .»w only ee:e oo rod: G raaelvrd bY:~~/ eppllo lee: PCBZ/1 doto:~~/~, p~~r,dr iaaurd: 8os dater ~~ ~ 9 Caos Numbat: -+ ~l ~ ' h '. ; Check type of application tiled (check all that applyl: _ D REZONING ®SPECIAL USE DVARIANCE Appltcant'e dame: NORFOLK SOUTHERN RAILWAY Phone: 404-529-149 ~p Ccde: 24042 Address: 110 FRANKLIN ROAD SE ROANOi'* - Ovvner'a name: JAMES L. WOLTZ Phono: 540-342-356 Zip Code 24011 23 FRANKLIN ROAD Address: Lacatlan of property: POOR MOUNTAIN Tax Map Number:93.00-1-44 ' Maplatorlal Dlatrkt: CATAWBA Communhy Plannlnp Area:: BENT MOUNTAIN Size of parcel tel: I:xlatlnp Zoning: A6-3 scree Exlsttng I.ond U:e: COHifi[TNICATIONS TOWER AriD HUILDING sq.h. _ , Froposad Zoning: A63 For Sr~tl W:Only Proposed land Uao; TOWER AND BUILDING ua: Tom' doss the parcel meot the minimum !ot area, width, and frontage requirements of the requested district? NO i>= N0, A VARIANCE IS REQUIRED FIRST. YES X _ Does the parcel meet the mtnlmum ctlterla for the requested Use Typet YES X ,__ NO IF N0, A VARIANCE IS RECIUiRED FlAST. !f rexoning request, ere conditions being proffered with this request? YES NO , ~ .u , ,l , . , ,1~ ,;~~ S :a ~ , , „la,l ~ 1. , h~ i a ~ i ij, H i (~ ~~i G 1 •j ( •~ } ~ ;~; . ( •°y .. - i i (I << .~. at : , ~, ~ , , , (; t , ~rd ~1~; '' ~ ~~ ?>> ~di! 1~~ 1 ' I • F• ~ ~ ~ ? ~ ,. . .. ... . . . , , , , .,. . . . . . i~Jt m..;au~, j. Ill:? 1 l~• Il ~ 1( • ~ Variance of Sect(on(s) of th6 Roanoke County Zon;np Ordinance in order to: Is the sppllcatJon complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEIrT'ED 1F ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. wt v w» ~ ws v x Consultation X 8 1/2" x t 1' concept plan Application foe X Application Metes and bounds description Proffers, if applicable Juadflcatlon Water end newer application X Adjoining property owners l h~r~by cart/ty that l am ei er iha weer of the operty o~ the owners es7ant of conrracf purchaser and dm QCillfp w/rh the kno ed snd o r~l~/~ owner, ~ ~~~ y ` , J/ , / Owner's Signature: I ` / /~ ~~/' PAGE 2 P. 02 ~ ~' ~. a = `l~~Y~g6 SEP-12-96 THU 09 05 • ,~ • •• .. forSralf Uso On Case Namber ~Y' Applicant NORFOLK SOUTHERN RAILWAY ~ ' The Planning Commission will study rezoning and special use permit.requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers tha purposes of the Zoning prdinance tSection 30-3) as wail as the purpose found at the beginning of the applicable zoning district•Classifiption in the zoning ordinance. This request will not change the present usage of the site, which is a radio and microwave transmitter location. The broadcast tower to be constructed facilitates radio communications for the 800 MHZ system. The site will experience only infrequent visits after installation for the purpose of routine maintenance and testing. This site has, in the past, and will, in the future, fit well with the Agricultural/ Rural Preserve Destrict purpose of the zoning regulation. It does not impact any farming purpose, and requires no public improvements for its operation. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County .Comprehensive Ptan. This project conforms to the general guidelines and policies in the Comprehensive Plan by maintaining the present nature of the area as generally forested; developed for radio uses but uninhabited. The installation of this•broadcast tower has the incid~e;>tal benefit that it raises antenna heights, so that cutting of trees to clear radio paths is not necessary ?lease describe the impact(s) of the request on the propery itself, the adjoining properties, end the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. • The property will have minor excavation for a poured concrete foundation. This site will be similar to the adjacent and nearby broadcast tower sites, and i, will be compatible with them. Our installation will not interfere with the radio or microwave communications of Roanoke County. There is no requirement for water or sewer connections. :. '•,L ~ ' r .. ...,....... ~... . ,N/ • . ~ N , • ; '~• . + l ~ ' / ~ , ~ J. 1 •. . • • 1 ~ . ~ ~' ! •~ ~ '~ . 1 • ~ ~ • ~ '' •~' ti ~ .. • ~ _ • ~/ J ~ `, f• .~ t~ ~ -~ ' ~ ~, ~ f •. t . •. .-..., , i ~^ ~ ~, ~ Y , !' ~ iJsJ~ G~0 •~ •• `r R ,,~ `~ ~ ,a0 0 1 ~ ~ ~, .s0 ~Jf~? ~ '. ~ . ~ . `. • • ~~ ~ - . ~ ~ ,von. ,` ., ,I .. .~• ~• .. -%~• .t .ems. .~. . ~ .~f1.~... ~..~ / ` ~ ` fi~ I .9 i' + ~ SITE: _ POOR MOUIy?"A-~! LATITUDE=~~~ ~ ~~ ob~~.~ N. LONGITUDE=_ ~~ v°~ ua .W, GROUND E!_EVATI O N : _ 3 $ ~ 7 f t. REFERENCE MAP: y' S' G• S . ~ : 2 c~-,D~o ~~~- rot M t[ lNA N N[ Y i U R Y EY ! N 0 • [ N~ I N t[ R I N O ~T 0. 0 o i l SEP~ 19; 19961: _ 1 ~ 48PM Q 14 FWT o.t e a PAUL L FoRb & COMPANY .. «1'r ~~ P.O. 8oX 8597 FORT WORTH. TX• 7b1 Z4~0597 (81 ~) ~~-3oso FAx (e17) 429-so10 Tower 185 FT SELF SUPPORT tAOatlon ROANOKE COUNTY, VIRGINIA GI.ttL NATIONWIDE TOWER COMPANY p.atgn 100 MPH/87 MAH + 1/2' RAD1.~1L ICE /~ocording i;o ANSI/EIA 222-F 1996 ATM ~ A36 A325 ~ _~ N M w ~ ~ N N ~ ~ . ~ x x ~ "+ ~ ~ ~ .~'"r N ~ ~` ~ e` t ~' ~{ N , ~ v r -. ~ ~~ ;~ b :~r N as Q LU 0 1+7 M w '" ~j Q 9D "` 4 N ] ~ `~ ~ a `~ M ~ x r- o r o r. ~:+ .~ Q' o ~ v, ~ x x ~ °. ~ h'7 i N r7 r7 I 1 M m c~.~ x x .--. ` ~ '9. ~ r7 r7 ti ^ ` ~ x x v e"' . ~ ~ " -J J `p ~ r ~ ~ ~ ~ _ ~ ~i Q s. ~ ~ ,. ~ :, ~ i ~ _ x ~~ ~ ~" ~ ~ M N ~ y" ^ .~• co ~ ~ x ~ ~ ~' ram„ ~ ~ ~ r ~~ ~ '~ ~ +r Yf ~ N t M n ~ ~ ~ S~ ~ r~' n y ~ ao ~ so ~ an P~'l N ]t r N N 1 M M ti/ ti.r~ • ~ ~ r7 M M'! ~ .. tV ~ '~ ~' i-^ z ~ ~ ~ m m ~ m ~ ~„ ~ en ~ ~ ca ,~ D C7 ? N N d 4a In s_f~ 1 ss' 1 so ~J~ yy~ ~N0.029~s~LP 3!3 ~j ooa PAUL .~ FQRQ ENO COMPANY ST RUCTURAL L N G I N 1: E R S 360 Eoa! &eQd Strw1 Suit 600 CoiwnbuR Oh-o 4JZ'ib (a~4)-zz~-ea7g ~ y fnx (814)-221-2340 pa9Q 1 Of 'F ey KPB Dates 9-11--1996 Job No. 1981896-A Revlsian No. Dvte ' ~ 6 AN NNA 11 ANTENNA 91 ~ ~QO~ 2 1 3 1 (2)PD3a0 (UP) - (2)-1 5/8" 165 2 6 SIDEARMS - ~ SSS' HP-~12 4' r_ws~ 4 15b' HP-12 180' EW63 5 140' HP-8 0' EW53 B 115' HP-12 0' EWB3 7 115' HP-12 180' EWfi3 8 105' HP-12 O' EW63 9 90' HP-12 0' EW63 10 85' HP-12 O' ~W83 11 50' >•iP-12 O' EWfi3 - (1) CLIMBING L.AgPER - (1) wAVEGUIDE LADDER -- COAX ASSUMED TQ 8E ALL ON ONE FACE PULL1~ EXPOSED TO THE WEND 1 ao• ~ P TI O N #1 • ~.. .. -•- 120' 1 1 OO' , 20 80' STITCH BOLT AND SPACER tI= ~ MIDPOINT OF ALL DOU6~E ANG>.t; 1"YP B ~' 22'-O" 40' TAPER CHANGE 2 20, INTERIOR BRACING 20 (1)-S/8"A BOLT E1- END EL 1 O' TO 1 fi5' i=OUNDATION REACTIONS ` '~ UPLIFT: 293 KIPS MAX ONE L.1=G 30'-0" COMP: 339 KIPS MAX ONE L.1rG HOR1Z: 51.5 KIPS bAAK ONE LEG EST YYT STL: 38.7 KIPS 1.-' r.. ~v ~~. .a,• Q _ . ~° .. P„t~ a~t }O ~ ~ ~~ ~ fbth to ~ ~pNh !~'Ioc~iN n+K ; '~ s ~ ~ V L / = r ~ ~ 165' sal ~_ ~ ~ ~ LC• C. a..ss s~°~T,~y 1 ~ L~..~ -._.~_.. _...._ o W q_ vt~D ~tf t n i~ f~ . L3u~I dine v . c ,f'~., ~ t c4.• t ~ 1 1 ~ y ` ~ ` ~C~ P ~ Iv~ ~ ~fCO . ~ . ~wGi ~ Polk ~ CLItt/T: n1 o R Fo Ir K S c u T' H E R N c o fZ P, TITL[ SlT~ PL Alti! ~~rrTAt~). ~ODEZ I~iDUNTAt~1 YIRG(N!~ , ORAWq iY: A--ROVlD 1Y: OW O. NO. DAT[: MOJ[CT MO. 2~ ~ S fCAlt M ~ ~ 1~[VIfLD L ~~~~~ ~YV ~~ ~~ 1 ~_ } + ,O -....~~ n - _. ~~ ~ ~~ ~ w J d Qi ~ .~ j" ~ ~ . l I 1 ) \ N . .._ ~V1CINITY~ MAP ~ - == ~~ J D ~ N'! NORTN ...__ __\ ~' _ ~~,.°_; ~~=-- ; ~: ~~- . - ~-;-: ~~~• .. ' ~. ~~ -. I ~~ l - ~~ i i _~ ~ ~, _ ~, ,~ ,~ _i~~ ~r (`~ yJ ;-mac 4 NORFOLK SOUTHERN RAILWAY DEPr~?~Iv'P OF PLANiViI~rG PETITTCNER TAX MA? NUMBER(S): 93.00-1-4a '. <• - A.~`ID ZONING ~ sPECCAL usE PERMIT ~- Br20A0CASTING 70WER :? • REQUEST: \, Ott' 17 " 7b b7 • ~+1 r+l 1 Sep-19-g6 lU.4LH uHIVCELL • / CQt1t~ITY OF ROANOKE DEBT. OF PtANN{NG AND 20fitItYG 52Q4 6t~nard Dr_ P.O. Box 29800 fioanaks. VA 2da18 { Sko` 772~206s FAx t54a) 772-~ 108 c~~ • s~z y,~yG ~-- , t For sta ! Asa oY~v ~ '/!~ date r~e~i~red:Q rraee~vld ey: , /~ ;Y :~:1;. 1:1::1`. ":, i...T :. .:<~ ,•..,:w :1T^•.~/;y ,):lam- ~•~•TT~' '~r~'-~:~ _ _ _ ~ ~^.T: ::1:. dam'`: ..> ~i '''-:•:.. 2 2::. •Jti~ Check tyDa of appJiCatian fled ICAeck all tt-at ap0}Y)= q REZOtvtNG i'~ SP~CIAI. US+E QVAWA1uCE Apdicanc's name: Ohio State Cellular p~-~p~~ Co., Inc. - A Florida Corporation Phone: 312-864-359 i l C l amun ar Wire ess Address: D6A lh~ited States Cellu cations Zip Cede: 60631 870 West Bryn Mawr Ave., Suite 700, Chicago, IL Ownar's Hams: Boddie Eugene Garman Phone: 544-384-b183 AdCrsss: 5949 NE~rt Rd. , Cata~,ba, VA Z,p Code: 24070 Locac:w- of property: Tax Map Number: 13.00 - 1 - 55 West 311 -North on Newport Road. Corner MaQisteriai Disvict: Catawba property at Intersection. Community Pia+lrrinp Acar. Catawba $t2! Of pafCt:f {S1: ~7liStln9 Z~nO: ~ - 1 13 acres Existing Land Uae: R°sidence sa.~t• 1:: h: ~ I j NM,`:. :T:•~I'rJ:1t~-: .S: ~Mi.::}'~:~ j~, ::3ylj :l~'G:.I..Jy!~f.Y:'`°.Yti ~..:1 :x:,:1.,.1.•.:... :.:t`ti<_},~.f :/i ..i.:... ~ `: .>.Z'~'.'~'`~%"'~ ~:i:i ~ N:ii ~~ ~_~s! M~ : t t~ :.t u~. ',~ Y'F.'..: w:•..Y ':Ylyi:..l. .(° w~- f,s1-1'?.'i,.~:;S:ici: ~ t. ~::.:::.:ti:~ ' ~ ~ . ~.Li~ly. :•: ::L. ~:•I.f~:t\"~ r ii .`f ~? ( >a<:ulf is ~~:t::~:::t:>ry~~i;l Prs~posed Znninp: AG - 1 fo. stN/ ur. o..y Proposed land Use: Building and 1`ower "" s''°°` Dees the parts! meet ttls +ninimuees lac area, wsd~ctt, and fsontsgn regtmttr+tncs of me redues[ed district? YFS Y NO iF NO, A VJIRlAlYCE IS REQUIRED FAST, floes the paree3 meet the triin;rnum Gtittria fog the tegusstt:d Use Type? Y1:S X NO (F NO, A VA~tIANCE 1S REOUtRED FIRST. 1f tuonins rtWuest, arx Ccndioons being proffered with this rsQuest? YES NO :•7:: _. ::'L~, - ::t:l~: ~:, ::I'~~::i :~:~~ :':'x:1:1:{ 1 . y Y. ^' .fa+'' . i. +1-. '1- Varianca o1 Section(51 of t3ie Roanoke County Zoninq Ordinance in otCer to: 1s the application ~orrtpisu7 Phase C.tseck if enclosad. APPUCA770N WIi,L NOT 8F ACCEPTED iF ANY OF THESE ITEMS nRE MtSS~NG OR ttvCOMaLETE_ Ma r M ~ 1Vf v' Cansvitativn 8 l/2" x 1 ]" corJCept Akan Ap~caaon fee Aaplicat;on Metes and bounds dascriptioh Prof:s.rs, ii zgpl"-cab~e / Justir~ca:ion (\('a ~ Wan. ar~d sews{ appGCStion Adjpittinq property owr:ets ~~ i A..eDy eevri/y that t .iss e+'thu tAe e...sxr o/ the p+o0eyty e< tAe owrsei's spent o~ contract O+wch.aser and afi act%np w:th rAe knew/edge •nd consent of the owner. `~ ~"~"" For SraN Uss a•y; Gwn N~„E~r Avat;unt Ohio State Cellular Phone Co., Inc. The PtanninQ Commissign wiU study rszenir>a and special use pers7~it reduests to dscerrnine the need and justi~catwre far ztie o}tartQe in t+urRS of ~ubrc ttea{sh, safety, and ~es~etal we~t3r8_ Pteasa answer ctte totipw:ctiq puestions ~s zheroupMY as poss+Z;la. Ust addrtiQrul spaces ilt RecessNlr. . >'~sa ezpliin how the regvtx: rurtnus the Durposes of tR® Zoning Qrd7nance {Seetien 3G-3) as weft as tie purpasa found at tl-t btQiefriu~ of :ttt avpGcab~e Zc[Sittg dSI.t~Ct Ctassi~iiC,=L1on in ttte zenirtQ wd+nanCa_ The addition of the proposed Cz11 ul ar Telco Site wi11 further t1~ Purposes of the ordi nano by: *Providing emergency crnmxticatictts to residents and visitors. *?rovldi na a fwticti oni ng eterreney system of costrurti caLi Ctrs that operates during natural di sast.~rs . *Ettcouragi ng Ecatatti c level oplrent by providing a tei ecazrtvni cati cn services . *Assisting enr'orcgr>ertt agency's thrzvgh, portable at~ess. Besse explain ttow the project ta>ziottns to ttx QMaraJ Stii6si+nts an6 pofic~ez cantair~e4 in the Roatsoka ~a~-aty CcfltprahrtiSivo Port. ~ fie property i s i n the rural 1 and use category tf~aci'- no guidelines pertzi ni n9 to ca~ni cart on sites • are provided by the cQrprefite<tsive plan _ Tne size was si *.uated at this partial ar 1 o~ticrt to solve a covQrage void in the area. IE: .Route 311. ?tease describe cfse impxtt3) of the re~ue52 on the C~rnRarzY itsall. ihr a4ioir>~p prerarries. and tre SvrrovnCiny 3rE.a. 35 wait a~.t C11• irl~3GtS CA public ssrviCSS zru' f~rsZinss. is+duCinQ wirer/sswar, roaCS, schoei.s. QaricT/rscreavon, ane /ae/rescues. 17~ern i s no evidence that the property ++~ 11 bA i r,T l1 ~nczd by r_tti s i nstal l aiicn nor will there be ar~y itrpaCt on schools, roads, wat°r or sevrer. Lar+ er~crrarertfi, fire and' rescue services are positively imsac~`.ed. Ad`acent prnoerty a~ner5 have been c:cx~zacted and we have worked ext>~tsively with tt'.e National Forest Service and Pppalachian Trail C~nfer2nce an the selecticrt or" the Tinai site location. The tower as planned will be shortened in height approximately 80' from its original design to obviate the need for aviation hazard lighting. We will continue to work with both the Forest Services and the Appalachian Trail Commission to determine the final tower color. United Stata9 Department of . Agriculture .• ~ File Code: 5400 Date: August 7, 2996 Porast Ceorge Vashington 5162 Vallaypointe Park+ray Service and Jefferson RnanoYe, VA 24019-3050 National Foreata Donald F. Katy, President DanCell, Inc. 621 S. Navy Blvd. Pensacola, FL 32507-3334 Dear Kr. Hary: Thank you for your efforts and those of Kr. Chuck Riley with the proposed U,S, Cellular tower site adjoining the Appalachian Trail near Dragons Tooth in Roanoke County, Virginia. Both of you have been very responsive to our concerns about the visual protection of this National Scenic Trail. I appreciate that you have found a location enabling you to reduce the tower height to eliminate the lighting and the red/white striping requirements. Although very close to the National Forest property boundar~- and the Appalachian Trail, the tower site would be at a lower elevation which would screen views of~the ground level facilities. Zf the toner could be of a color to blend in with the surrounding vegetation, the views from the Appalachian Trail would be further mitigated. Considering the Appalachian Trail, the second site on Kr, German's property would be the better location. Sincerely, /7 uILLIAx "E . DAtiON , JR . Forest Supervisor FSazoazea cs~~ D anCell, uvc. September 19, I996 Nir. Jonathan Hartley Department of Planning and Zoning Roanoke County Post Office Box 29800 Roanoke, Virginia 24018 Dear Mr. Hartley: 621 S. Navy Bn~d 'T F~nsacoie. Ff 32507-3334 Thank you for your guidance in the preparation of our Special Use Application. As you are aware. DanCell, Inc. is acting as agent for United States Cellular Corporation (USCG) in the central V'zrgYnia area. This activity is an inte~al component of a major effort on USCC's part to integrate numerous individual cellular markets into one operating entity, with the goal of improving service to the entire consumer community. Numerous candidate locations were considered prior to the selection of the Garman property located on Route 311 outside of Catawba. On behalf of our client, we propose to erect a telecommunications tower of less __ than 200' in height along with apre-assembled. masonry building to house the required radio equipment. The secured area would be 55' by ~5' in site. This area would be fenced and neatly graveled as would the access drive,'=.~._ - Extensive consultations have been held with both the National Forest Service and the Appalachian Trail Conference in the site selection process. Your kind consideration of this request is appreciated. Please contact us if we can be helpful in any way. C or ally, Donald F. Maty /President TEL. (904) 453-59~a - FAX (904) 453-9876 P 1aOVIOINC TUfiN/.EY CELLULAF DEVELOPMENT, CONStJ LTING AND SYS 7EM 1MPLEMEN7ATION ~.: - ~ V N 1TEQ ~TAT~S ST'AtiLI~zD ca~tpov-~' Cor.,-~~rgvRA'T'i or~1 C.~,-taw eA - F~o~ro~p S~-re ~A~t~,N ~~~ - 5984 ~~v~tForr ~.~o . TAX • MAp: ~ 3: oo -, ~ - s5 - za -~ ~p A Ei -1- . 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'~oAt / .~/ ,9 / ~~ * DE?P??T,~~Ji' OF PLA.NNI\G - ~ P1~7D ZONT~lG ~ ~: an OHIO STATE CELLULAR PHONE Coe SPECIAL USE .PERMIT TAX MAP 13.00=1-55 ~/ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 22, 1996 RESOLUTION 102296-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for October 22, 1996 designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Approval of minutes - September 10, 1996, September 24, 1996 2. Request for support of petition requesting a speed limit of 35 mph be posted on Twelve O'Clock Knob Road. 3. Designation of voting representative at the Virginia Association of Counties (VACo) Annual Meeting. 4. Request for acceptance of Preakness Court and a portion of Derby Drive into the Virginia Department of Transportation Secondary System. 5. Donation of a water line easement from Everette N. And Dana M. Hartwell (Red Lane Extension). 6. Request for acceptance of Longview Road, an extension of existing Longview Road (SR739), platted under the "Strawberry Mountain Subdivision Section #1" into the Virginia Department of Transportation Secondary System. 7. Request for acceptance of Strawberry Mountain Drive and Sunberry Circle from the intersection of Longview Road (SR739) platted under the "Strawberry Mountain Subdivision, Section #1 and #2" into the Virginia Department of Transportation Secondary System. 8. Request from School Board for appropriation of $789,400 to purchase technology equipment to be funded by grant by the Department of Education. r 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: .~ • Q..l..(.c~,~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility Vickie L. Huffman, Assistant County Attorney Dr. Deanna Gordon, School Superintendent Diane D. Hyatt, Director, Finance John Cease, Chief of Police Jane James, Associate Director of Instructional Technology September 10, 1996 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia _ 24018 September 10, 1996 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of September, 1996. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by the Reverend Phillip Whitaker, Brambleton Baptist Church. The Pledge of Allegiance was recited by September 10,1996 ~7 Z Items: (1) potential litigation, street closing and (2) location of prospective business or industry. Supervisor Nickens added an Executive Session item on disposition of a well lot. Supervisor Minnix introduced the members and leaders of Cub Scout Pack 221 who were in attendance. IN RE: PROCLAMATIONS, RESOLIITIONS, RECOGNITIONS, AND AAARD3 ~. Presentation of Golden Star Award from Convention a-r~d Visitors Bureau to County Administrator Elmer Hodge• Beth Poff and Katherine Fox from the Roanoke Valley Convention and Visitors Bureau presented their Golden Star Award to County Administrator Elmer Hodge for encouraging tourism in the Roanoke Valley. IN RE: BRIEFINGS ~ Presentation of a Grant from the Allstate Foundation to the Office of Fire Prevention to purchase an Animated Fire Truck Replica Robot 1Richard Burch, Fire and Rescue Chief) Chief Burch and Fire Marshal Don Gillespie advised that the Allstate Foundation is giving the County a $6,020 grant to purchase an animated fire truck replica robot which will be used in the school system and public awareness programs to educate September 10, 1996 the LOSAP Board members to serve a four-year term with no more than two consecutive terms. The Risk Manager, Chairman of the Volunteer Fire Chiefs Board, and Chairman of the Volunteer Rescue Chiefs Board would be exempt from the limits and their terms would last through the duration of their position. The first terms would be rotating, with the members initially appointed for one to four years. If, after a term expired, a position is not filled, the existing board member would continue to serve until the new appointment is made. Ms. Shelor also advised that the Board of Trustees had no bylaws and that a .formal set of bylaws will be prepared and brought the Board of Supervisors for approval. Supervisor Nickens suggested that the there should be a time limit for a member continuing to serving in a vacant position. Supervisor Johnson asked Mr. Mahoney to address that issue in the bylaws. Supervisor Eddy moved to approve the amendments. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ~ Request for approval of 54.500,000 of Industrial revenue bonds for Richfield Retirement CommunitX to construct an Alzheimers Center. (Tim Gubala,~ Economic Development Director,Z September 10, 1996 and equipping a 100-bed assisted living facility (the "Project") on Daugherty Road, behind the Borrower's facility known as The Oaks located on the Borrower's campus at 3615 West Main Street in Roanoke County, Virginia (The "County"), which will be owned and operated by the Borrower, and has held a public hearing on July 25,1996; and WHEREAS, it has been requested that the Board of Supervisors of the County (the "Board") approve the financing of the Project and the issuance of the Bonds, and such approval is required for compliance with Section 147 (f) of the Internal Revenue Code of 1986, as amended (the "Code") ; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE~COUNTY, VIRGINIA: 1. The Board approves the financing of the Project and the issuance of he bonds by the Authority for the benefit of the Borrower, as required by said Section 147 (f) , to permit the Authority to assist in the financing of the Project. 2. The approval .of the issuance of the Bonds, as required by said Section 147(f), does not constitute an endorsement of the Bonds or the creditworthiness of the Borrower or otherwise indicate that the project possesses any economic viability. The Bonds shall provide. that neither the Commonwealth of Virginia (the "Commonwealth") nor any political subdivision thereof, including the County and the Authority, shall be obligated to pay the principal of or interest on the bonds or other costs incident thereto except from the revenues and receipts pledged therefor, and that neither the faith or credit nor the taxing power of the Commonwealth or any political subdivision thereof, including the County and the Authority, shall be pledged thereto. 3. This Resolution shall take effect immediately upon its adoption. On motion of Supervisor Mi.nnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: REQUESTS FOR WORR SESSIONS ~. Request for Work Session on October 8, 1996 to review plans for Hanging Rock Battlefield Trail September 10, 1996 Department of Environmental Quality is no longer issuing burn permits, it is illegal to burn in the urban area of the County. In the rural area, open burning is allowed. Chief Burch explained that the proposed ordinance contains the verbatim language of the model ordinance. It provides the same restrictions and allowances throughout the County which reduces the disparity of the current system. Staff is recommending a $25.00 fee for the permit. If the ordinance is not adopted, the rural areas could burn as they desire and open burning would be prohibited in urban areas. There was discussion on eliminating the $25.00 permit fee, the penalties for violating the ordinance, the need to make the application process easy, and the shifting of responsibility from the state level to the local level. Fire Marshal Don Gillespie advised that if the ordinance is not adopted, they will use the ordinances from 1985 and 1988. There was consensus that the ordinance needed to be discussed more fully before adoption, and that the Board members send their comments to the staff before second reading. Supervisor Nickens asked for a list of fees that are not being currently enforced, and to bring back the implications of using the 1985 BOCA Code. Supervisor Johnson moved to approve the first reading and set a work session and second reading for September 24, 1996. The motion carried by the following recorded vote: September 10, 1996 of Supervisors for September lo, 1996, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3, inclusive, as follows: 1. Approval of Minutes - July 23, 1996 2. Confirmation of committee appointment to the Grievance Panel. 3. Resolutions of Appreciation upon the retirements of Dallas Parrish and Harold Palmer, General Services Department. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 091096-3.b EXPRESSING THE APPRECIATION OF~ THE BOARD OF SUPERVISORS OF ROANORE COUNTY TO DALLAS PARRISH FOR TWENTY YEARS OF SERVICES TO ROANORE COUNTY WHEREAS, Dallas Parrish was first employed on July 6, 1976 in the General Services Department as a laborer; also served as a motor equipment operator I; and equipment mechanic; and WHEREAS, the delivery of Roanoke County services is accomplished by dedicated employees such as Mr. Parrish; and WHEREAS, Mr. Parrish through his employment with Roanoke County, has been Instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DALLAS PARRISH for twenty years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: September 10,1996 the localities can change their election from stock to cash in the future. (3) He sent a memorandum to Mr. Hodge on the electronic village and asked for a report on the County's plans. Mr. Hodge will pass the information: to MI5 Director Craig Hatmaker for a response. (4) He asked Mr. Mahoney about the policy manual. Mr. Mahoney responded that he met.with Executive Secretary Mary Hicks to review recommendations by department directors, and it should be brought back to the Board in several weeks. (5) He asked about the proposed policy for funding travel expenses for youth sports and other groups. Mr. Hodge responded that the proposed policy will be reviewed by the Parks & Recreation Advisory Commission and then brought back to the Board. (6) He suggested contacting the federal legislators regarding flow control regulations. (7) He read Senior Assistant County Attorney Joe Obenshain's memorandum from .the Board Reading File regarding the swimming pool ordinance and was pleased that there had been no complaints. He requested that future responses such as this be included in the agenda under Reports. supervisor Minnix: (1) He asked for assistance from Arnold Covey-regarding some drainage trouble spots. (2) He asked Mr. Hodge about his request to contact the adjacent localities to start a regional firing range. Mr. Hodge responded that staff has been meeting with the other localities and he should bring back a report to the Board within the next several meetings. (3) He thanked Jeff Echols and the Virginia Department of September 10, 1996 ~Z C I participation from other localities and VDOT. (5) He received a memorandum from Terry Harrington on the Edgebrook Road Special Use Permit request which was tabled on September 24, 1996. He advised that he was not ready to remove this item from table. .He asked Mr. Mahoney to inform Mr. Harrington that no decision should be made until there is further discussion .on non-profit tax exempt organizations locating in County. IN RE: REPORTS Supervisor Minnix moved to receive and file the following reports. The motion carried by a unanimous voice vote. .~ General Fund Unappropriated Balance ~ capital Fund Unappropriated Balance 3s Board Continctenc~ Fund ~. Report on Status of Comprehensive Plan IN RE: WORK SESSIONS .~ Revisions to the Public~Private Partnershiu Policy. (Tim Gubala, Economic Development Director) It was the consensus of the Board to continue this work session to September 24, 1996. Supervisor Eddy's memorandum on the policy will be forwarded to Mr. Hodge and the other members were also asked to forward their comments. September 10, 1996 cross federal land. AEP is holding public comment meetings until October 7. He presented a chart of the AEP service areas showing that while the population has remained flat, customers and electrical usage has increased 122%. If they don't get the transmission line, this area could experience rolling blackouts. Mr. Poff explained that one corridor is no longer under consideration because it would go across federal property. Mr. McMahan advised that the line is estimated to cost $250 million, but a generation alternative would cost in the billions. IN RE: EXECUTIVE SESSION At 4:45 p.m., Supervisor Nickens moved to go into Executive .Session following the work sessions pursuant to the Code of Virginia Section 2.1-344 A (3) acquisition of property by the City of Roanoke for public purposes; (5) to discuss location of a prospective business or industry; (7) to discuss specific legal matter, namely proposed street closing; and (3) disposition of public property, well lot. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: CERTIFICATION OF EXECUTIVE SESSION September 10, 1996 At 7:00 p.m., Supervisor Johnson declared the meeting adjourned to September 13, 1996, at 4:30 p.m. for a "Change of Command" ceremony for the Roanoke County Fire & Rescue Department. Submitted by, Mary H. Allen, CMC Clerk to the Board Approved.rby, Bob L. Johnson Chairman Roanoke County Administratian.Center ~~ 5204 Bernard Drive_ Roanoke, Virginia 24018 September 24, 1996 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of September, 1996. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr., Assistant Administrator. The Pledge of Allegiance was recited by September 24, 1996 to provide long term residential treatment for adolescent females. A needs assessment was conducted to determine the other services that might be provided by Youth Haven II, and the need was identified for the residential placement of adolescent females for a period of up to twenty-eight days and case evaluation. Since Youth Haven II is licensed by the Department of Juvenile Justice, a resolution of support from the County must be submitted. No additional funding for this program modification is necessary. Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 092496-1 OF SUPPORT TO AMEND THE LICENSE OF YOUTH HAVEN II BY THE DEPARTMENT OF JUVENILE JUSTICE TO ALLOW A 28-DAY RESIDENTIAL CASE EVALUATION AND TREATMENT COMPONENT WHEREAS, the County of Roanoke operates Youth Haven II, a group home for adolescent girls offering long term residential treatment program for residents of southwest Virginia, and WHEREAS, the Department of Juvenile Justice for the Commonwealth of Virginia provides the licensure for the program offered by Youth Haven II, and WHEREAS, a need has been identified by the Court Service Unit for a 28-day residential placement program for adolescent girls which includes case evaluation to determine the service needs of the youth, and WHEREAS, the diagnostic workups in addition to stabilization prior to the Court's disposition of the case should result in more appropriate treatment for the child as well as being more cost effective. NOW, THEREFORE, BE IT RESOLVED that the Board of Se tember 24 1996 AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None .~ Ordinance to rezone 5.131 acres from C-1 to C-2 to construct an efficiency inn, located at 3990 and 4004 Challenger Avenue. Hollins Magisterial District, upon the petition of Robert Metz ~ Ordinance to rezone 2.15 acres from C-2C to C-2C to amend conditions located at the corner of Plantation Road and Friendship Lane, Hollins Magisterial District, upon the _.petition of JaX Pate . 3. Ordinance to rezone 16.58 acres from AG-1 and AG-3 to PRD, planned residential development, to construct residential homes, located at 2047 Wildwood Road, Catawba Magisterial District, upon the petition of Gary Huffman (Bear Creek) Supervisor Harrison asked that Mr. Hodge set up a meeting with staff and citizens to tour the site. Supervisor Nickens requested that the Board's concerns about the road be forwarded to the Planning Commission. 4. Ordinance to rezone approximately 0.92 acre from C-1 to C-2 and obtain a Special Use Permit in order to construct a gasoline retail facility with retail sales, located on the west side of Route 221, approximately 250 feet south of Pleasant Hill, Windsor Hills Magisterial District, upon the petition of Wayne and Jennifer Ayers and William & Lorraine Lange. IN RE: APPOINTMENTS 1. Grievance Panel Supervisor Eddy nominated Raymond C. Denny, alternate, to serve another two year term. His term will expire October 20, 1998. September 24, 1996 __, 1. Approval of minutes - August 13, 1996, August 24, 25, 1996, August 27, 1996. 2. Confirmation of appointments to the Metropolitan Transportation District Study Committee and the Fifth Planning District Commission Legislative Committee. 3. Request to retain a Police Department vehicle to be restored- by vocation education students and used for special projects. 4. Appropriation of $6,020 grant funds from the Allstate Foundation to the Fire and Rescue Department. 5. Request from School Board for appropriation of $1,000 grant from the Education Foundation for William Byrd High School Saturday School. 6. Resolution of support for STEP 21 federal legislation (ISTEA Reauthorization). 7. Resolution of support for Governor George Allen's Fall River Renaissance campaign. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution without Item 6, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None On motion of Supervisor Eddy to adopt a revised resolution for Item 6, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 092496-2.f OF SUPPORT FOR THE ISTEA INTEGRITY RESTORATION ACT (HR3775). WHEREAS, the Intermodal Surface Transportation Efficiency Act (ISTEA) was adopted by the Congress in 1991; and WHEREAS, said act authorizes funding for highway ber 24, 1996 ROANOKE COUNTY WHEREAS, Virginia is blessed with abundant rivers and other waters throughout the Commonwealth; and WHEREAS, Virginia's sustenance to her citizens, businesses, which are important prosperity; and rivers and waters provide their communities, and their- for their quality of life and WHEREAS, such rivers and waters are vital natural resources, providing important benefits to fish and wildlife and their habitats; and WHEREAS, the Commonwealth's rivers and waters provide opportunities for public boating, hunting and fishing and other forms of outdoor recreation enjoyed by Virginians and our visitors; and WHEREAS, the Commonwealth and her citizens should endeavor to conserve and enhance Virginia's rivers and waters so as to ensure their benefits, both now and for future generations; and WHEREAS, individual citizens, businesses and organizations, through their voluntary efforts, can accomplish the most to conserve our natural resources and provide long-term environmental benefits; and WHEREAS, the Fall River Renaissance campaign will encourage caring citizens to conserve and improve the rivers and waters in Virginia and will recognize and honor their exceptional efforts. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does hereby recognize September 21, 1996 through October 19, 1996, as the FALL RIVER RENAISSANCE in Roanoke County, Virginia; and FURTHER, the Board urges all citizens, businesses and organizations, public and private, to observe and participate in this campaign to conserve and enhance the rivers and waters of Virginia in order that we may enjoy a more beautiful, healthy and prosperous Commonwealth. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ber 24, 1996 October 27; and that other issues, such as Parks & Recreation Master Plan, are planned for future agendas. (5) He asked for the status of the Federal Telecommunication Act. Mr. Mahoney will add this to the legislative programs for the County and Virginia Association of Counties. (6) He asked for the status of the special use permit for the Salem Church of God which was tabled. Chairman Johnson advised that this request will be sent to the Planning Commission after the work session on 501c tax-exempt corporations which is set for October 8, 1996. (7) He advised that a public hearing will be held on September 26, 1996 in Richmond concerning the future of personal property tax and suggested that someone from staff attend. Mr. Hodge advised that he-will send a staff member. Supervisor Johnson: He advised that the evening session has a full agenda and asked for patience, study and deliberation while dealing with issues of private property. IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS 1. Ms. Leisha S. _Cook, 5434 Oakland Boulevard advised that the stop signs at the intersection of Verndale Drive and Capito Street are being obscured by trees and cars parked close to the site. Mr. Hodge will contact the Virginia Department of Transportation and Chief Cease and forward her concerns. 2. Mark shay, 5627 Oakland Boulevards asked that the ber 1996 meeting with the Salem City Council for October 22, 1996, at 12 Noon at the Roanoke County Water Treatment Plant. IN RE: EXECUTIVE SESSION At 4:06 p.m., Supervisor Johnson moved to go into Executive Session following the work session pursuant to the Code of Virginia Section 2.1-344 A (7) to discuss the condemnation of real estate for public utility purposes - water transmission line; (7) potential litigation concerning well lot in Hunting Hills subdivision; and (7) potential litigation/settlement concerning Dixie Caverns Landfill. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: WORK SESSION ~ Revisions to the Public Private Partnership Policv The work session began at 4:30 p.m. Director of Economic Development Tim Gubala advised that at the August 27, 1996 meeting, the Board had requested a review of the Public Private Partnership Policy to propose amendments for the evaluation of projects and the administration of the policy. Supervisor Eddy was asked to develop a point system for evaluation criteria, and he requested that staff provide information about what the other localities are doing. It was l~ er 24. 1996 heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Minnix to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: PUBLIC HEARINGS 1. Public Hearing and adoption of a resolution authorizing Articles of Amendment to the Roanoke Valley Resource Authority Articles of Incorporation and an amendment to the Roanoke Valley Resource Authority Members Use Agreement to authorize the Authority to engage in or provide for commercial andjor residential garbage and' refuse collection activities or services (Elmer C. Hodge, County Administrator) R-092496-4 Mr. Hodge described the history and creation of the Roanoke Valley Resource Authority (RVRA), a joint landfill and transfer station operated by Roanoke County, Roanoke City, and the Town of Vinton. Public hearings on this proposed amendment have already been held by the City of Roanoke and Town of Vinton.' This charter change would allow the RVRA to regionally collect solid waste and to enter the commercial market if it becomes necessary. This may become necessary if there is a loss of revenue and Roanoke County's share of the lost revenue would be reserves. Currently the RVRA is dealing with the loss of approximately 30,000 tons of commercial waste per year being diverted to an outside landfill at a loss of $1.6 million revenue, with the County's share being $640,000. The charter amendment will give the RVRA the option to consider collecting commercial waste as an alternate to charging more for the existing service. In response to an inquiry, Ms. Hyatt advised that the County could only control the municipal and residential waste and not commercial because flow control regulations were not approved. She further advised that the County and Schools are currently contracting and paying $120,000 for the pickup of commercial waste. Chris Rooney, Division President, General Manager, Waste Management of Virginia Blue Ridge, Salem, VA, expressed support for the RVRA and advised that they use it on a full time basis and plan to do so as long as it is competitively feasible. They will continue to monitor and offer insights to RVRA on becoming more competitive and a better disposal option for private haulers in the area. Karen Freeland, speaking on behalf of BFI, and as a resident of Roanoke County, advised that BFI strongly opposes this change, and explained that BFI does not want to send waste out of the County but has been forced by competition to find economical and environmentally sound options other than the RVRA. Competitors in other parts of Virginia are seeking BFI's 24 NAYS: None RESOLUTION Q92496-4 AUTHORIZING ARTICLES OF AMENDMENT TO THE ROANORE VALLEY RESOURCE AUTHORITY ARTICLES OF INCORPORATION AND AN AMENDMENT TO THE ROANORE VALLEY RESOURCE AUTHORITY MEMBERS USE AGREEMENT TO AUTHORIZE THE AUTHORITY TO ENGAGE IN OR PROVIDE FOR COMMERCIAL AND/OR RESIDENTIAL GARBAGE AND REFUSE COLLECTION ACTIVITIES OR SERVICES WHEREAS, the Board of Supervisors of Roanoke County, Virginia, ("County"); the Council of the Town of Vinton, Virginia, ("Town"); and the Council of the City of Roanoke, Virginia, ("City") have determined that it is in their best interests to amend the Articles of Incorporation of the Roanoke Valley Resource Authority ("Authority") and the Roanoke Valley Resource Authority.. Members Use Agreement to authorize the Authority to engage in or provide for commercial and/or residential garbage and refuse collection activities or services, pursuant to the provisions of the Virginia Water and Sewer Authorities Act, Chapter 28, Title 15.1, Code of~Virginia (1950), as amended, ("Act") ; and, WHEREAS, the Board of Supervisors of Roanoke County, Virginia; the Council of the Town of Vinton, Virginia; and the Council of the City of Roanoke, Virginia, do by concurrent resolutions provide for amendment of the Authority's Articles of Incorporation to authorize the Authority to engage in or provide for commercial and/or residential garbage and refuse collection activities or services pursuant to the Act; and WHEREAS, a public hearing has been held in accordance with the requirements of the Act, including, without limitation, Sections 15.1-1243, 15.1-1244, and 15.1-1250(0); and WHEREAS, the Roanoke Valley Resource Authority has, by resolution, expressed its consent to the aforesaid amendments. NOW, THEREFORE, be it resolved as follows: 1. That proper officials are authorized to execute and attest, in form approved by legal counsel, an amendment to the Roanoke Valley Resource Authority Members Use Agreement authorizing the Authority to engage in or provide for commercial and/or residential garbage and refuse collection activities or services. Part A and Part B applications for the Transfer Station as approved by the Commonwealth of Virginia, or any expansion or modification thereof or use by any persons or entities other than City, County, or Town of Vinton; (2) Any change in the terms and conditions of the design or operation of the Landfill located in Roanoke County as set .forth in the special use permit and the Landfill Permit Conditions and Operating Policies, Action 62789-10 and Resolution 62789-12, each dated June 27, 1989, and Part A and B applications for the Landfill as approved by the Commonwealth of Virginia. Since the Landfill and Transfer Station are scarce and valuable resources, and because the incorporating political subdivisions have a common interest in insuring that the Landfill is utilized in the best possible and most efficient manner, the incorporating political subdivisions agree that Authority membership and operation and use and operation of the Transfer Station and Landfill shall be governed by the terms and conditions of the Roanoke Valley Resource Authority Members Use Agreement ("Use Agreement")dated October 23, 1991. III. The Articles of ~~Incorporation shall be amended by striking out ARTICLE III and substituting the following: The names, addresses, and terms of office of the members of the Board of the Roanoke Valley Resource Authority ("Authority") are as follows: Name and Address Term of Office 1. Diane D. Hyatt P. O. Box 29800 Roanoke, Virginia 24019 2. B. Clayton Goodman, III P. O. Box 338 Vinton, Virginia 24179 3. Kit B. Kiser 215 Church Avenue, SW Roanoke, Virginia 24011 4. Bittle W. Porterfield, III 5. William J. Rand, III P. O. Box 29800 Roanoke, Virginia 24019 6. Allan C. Robinson, Jr. 24, 1996 facilities" shall mean collection and disposal of garbage and refuse at and through a transfer facility owned and operated by the Authority and the associated landfill or disposal..operations a ~~~crr;z . to..engage in or provide for ~rr~rckxa-1 residential activities or services. The Authority shall contract with the County of Roanoke, the City of Roanoke, and the Town of Vinton to furnish garbage and refuse .collection and disposal services upon identical terms and conditions including the same schedule or service rates, fees and charges of all types which shall be uniformly applicable to such political subdivisions. Subject to the terms of the Use Agreement, the Authority may contract with other political subdivisions to furnish garbage and trash disposal services upon such terms and conditions as the Authority shall determine. The Authority may contract to make host locality payments to Roanoke County and Roanoke City to compensate the County and City in consideration of location of facilities within their communities. It is not practicable to set forth herein information regarding preliminary estimates of capital costs, proposals for specific projects to be undertaken, or initial rates for the proposed projects. V. ARTICLE V of the Articles of Incorporation shall continue to read as follows: The Authority shall serve the County of Roanoke, the City ,of Roanoke, the~Town of Vinton and, to the extent permitted by the Act and by the terms of these Articles and the Use Agreement, such other public or private entities as the Authority may determine upon the terms and conditions established pursuant to such .contracts. VI. ARTICLE VI of the Articles of Incorporation shall continue to read as follows: The Authority shall cause an annual audit of its books and records to be made by the State Auditor of Public Accounts or by an independent certified public accountant at the end of each fiscal year and a certified copy thereof to be filed promptly with the governing body of each of the incorporating political subdivisions. 4. A copy of the Roanoke Valley Resource Authority Members Use Agreement is available for inspection in the Office of the Town{ of Vinton Manager, Vinton Municipal Building; Office of the Clerk to the Board, Administration Center, and Office of the City of Roanoke Clerk, Room 456, Municipal Building. issuance of the bonds. Supervisor Harrison asked about the status of the construction at Northside High School. Ms. Hyatt responded that she will send him an updated report. There was no discussion and no citizens to speak on this issue. Supervisor Harrison moved to adopt the resolution. .The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 092496-5 AUTHORIZING THE ISSUANCE OF $1,300,000 GENERAL OBLIGATION SCHOOL BONDS OF THE COUNTY OF ROANOKE, VIRGINIA TO BE SOLD TO THE ,,VIRGINIA PUBLIC SCHOOL AUTHORITY AND PROVIDING FOR THE FORM AND DETAILS THEREOF WHEREAS, the Board of Supervisors (the "Board") of the County of Roanoke, Virginia (the "County") has determined that it is necessary and expedient to borrow not to exceed $1,300,000 and to issue its general obligation school bonds to finance certain capital projects for school purposes. WHEREAS, the County has held a public hearing, after due publication of notice, in accordance with Section 15.1-227.8, Code of Virginia of 1950, as amended (the "Virginia Code") on September 24, 1996 on the issuance of school bonds in the amount of $1,300,000. WHEREAS the School Board of the County has requested by resolution the Board to authorize the issuance of the Bonds (as defined below) and has consented to the issuance of the Bonds. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. Authorization of Bonds and Use of Proceeds. The Board hereby determines that it is advisable to contract a debt and to issue and sell general obligation school bonds of the County in an aggregate principal amount not to exceed $1,300,000 (the "Bonds") for the purpose of financing certain capital September 24, 1996 ~~~ that such aggregate principal amount shall not exceed the maximum amount set forth in paragraph one and the final maturity of the Bonds shall not be later than 21 years from their date. The execution and delivery of the Bonds as described in paragraph 8 hereof shall conclusively evidence such Interest Payment Dates, Principal Payment Dates, interest rates, principal amount and Principal Installments as having been so accepted"as authorized by this Resolution. 5. Form of the Bonds. For as long as the VPSA is the registered owner of the Bonds, the Bonds shall be in the form of a single, temporary typewritten bond substantially in the form attached hereto as Exhibit A. On twenty (20) days written notice from the VPSA, the County shall deliver, at its expense, Bonds in marketable form in denominations of $5,000 and whole multiples thereof, as requested by the VPSA, in exchange for the temporary typewritten Bond. 6. Payment; Paying Agent and Bond Registrar. The following provisions shall apply to the Bonds: " (a) For as long as the VPSA is the registered owner of the Bonds, all payments of principal of, premium, if any, and interest on the Bonds shall be made in immediately available funds to the VPSA at or before 11:00 a.m. on the applicable Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption, or if such date is not a business day for Virginia banks or for the Commonwealth of Virginia, then at or before 11:00 a.m. on the business day next preceding such Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption; (b) All overdue payments of principal and, to the extent permitted by law, interest shall bear interest at the applicable interest rate or rates on the Bonds; and (c) Crestar Bank, Richmond, Virginia, is designated as Bond Registrar and Paying Agent for the Bonds. 7. Prepayment or Redemption. The Principal Installments of the Bonds held by the VPSA coming due on or before July 15, 2007, and the definitive Bonds for which the Bonds held by the VPSA may be exchanged that mature on or before July 15, 2007, are not subject to prepayment or redemption prior to their stated maturities. The Principal Installments of the Bonds held by the VPSA coming due after July 15, 2007, and the definitive Bonds for which the Bonds held by the VPSA may be subject to local taxation sufficient in amount to provide for the payment of the principal of, and the premium, if any, and the interest on the Bonds as such principal, premium, if any, and interest shall become due, which tax shall be without limitation as to rate or amount and in addition to all other taxes authorized to be levied in the County to the extent other funds of the County are not lawfully available and appropriated for -such purpose. 10. Use of Proceeds- Certificated Non-Arbitrage Certificate. The Chairman of the Board and the: County Administrator, or either of them, and such officer or officers of the County as either may designate are hereby authorized and directed to execute a Non-Arbitrage Certificate, if requested by bond counsel, and a Use of Proceeds Certificate setting forth the expected use and investment of the proceeds of the Bonds and containing such covenants as may be necessary in order to show compliance with the provisions of the Internal Revenue Code of 1986, as amended (the "Code"), and applicable regulations relating to the exclusion from gross income of interest on the Bonds and on the VPSA Bonds. The Board covenants on behalf of the County that (i) the proceeds from the issuance and sale of the Bonds will be invested and expended as set forth in such Use of .Proceeds Certificate and the County shall comply with the covenants and representations contained therein and (i.i) the County shall comply with the provisions of the Code so that interest on the Bonds and on the VPSA Bonds will remain excludable from gross income for Federal income tax purposes. 11. State Non-Arbitrage Program; Proceeds Agreement The Board hereby determines that it is in the best interests of the County to authorize and direct the County Treasurer to participate in the State Non-Arbitrage Program in connection with the Bonds. The County Administrator and the Chairman of the Board, or either of them, and such officer or officers of the County as either of them may designate, are hereby authorized .and directed to execute and deliver a Proceeds Agreement with respect to the deposit and investment of proceeds of the Bonds by and among the County, the other participants in the sale of the VPSA Bonds, the VPSA, the investment manager, and the depository substantially in the form on file with the County Administrator, which form is hereby approved. 12. Continuing Disclosure Agreement. The Chairman of the Board and the County Administrator, or either of them, and such officer or officers of the County as either of them may designate are hereby authorized and directed to execute a '~ ber 24, 1996 Section 9-5, Title, Section 9-6, Purpose. Section 9-7, Definitions, Section 9-8, Prohibitions on o ep Wing burning, Section 9-9, Exemptions, Section 9-10, Permissible open burning, Section 9-11. Permit, and Section 9-12, Penalties for violations• amending Section 9-18, Enforcement of Article III, Virginia Statewide Fire Prevention Code, and repealing Section 9-3, Burning of woods, brush, leaves, etc., and Section 9-4, Burning of waste material near residence, garage, etc. of Article I In General, of Chapter 9, Fire Prevention and Protection. (Richard Burch, Chief. of Fire and Rescue) 0-092496-6 Chief Burch advised that the changes suggested by ,the Board members and citizens have been incorporated in the ordinance since the first reading on September 10, 1996. There will be no new fee imposed and the permit process will be by telephoning the Fire Marshal's office. The Fire Marshal will then notify the dispatch center and the fire station serving the area. The penalties for failure to comply with the ordinance constitutes a class 1 misdemeanor which could impose a fine up to $2,500 or 12 months in jail. He advised that an appeal process will be part of .the administrative review and included in the WHEREAS, adoption of an burning operations within the Count public safety, increase convenience businesses seeking to conduct such State's requirements for certain operations; and, ordinance regulating open ~ of Roanoke would improve for county residents and operations, and meets the types of open burning WHEREAS, the first reading of this ordinance was held on September 10, 1996; and the second reading and public hearing was held on September 24, 1996. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Chapter 9 FIRE PREVENTION AND PROTECTION, be amended by the enactment of a new Article II. Regulation of Open Burning, as follows: ARTICLE II. REGULATION OF OPEN BURNING Sec. 9-5. Title. This Article shall be known as the Roanoke County Ordinance for the Regulation of Open Burning. Sec. 9-6. Purpose. The purpose of this article is to protect public health, safety, and welfare by regulating open burning within the County of Roanoke to achieve and maintain, to the greatest extent practicable, a level of air quality that will provide comfort and convenience while promoting economic and social development. This Article is intended to supplement the applicable regulations promulgated by the State Air Pollution Control Board and other applicable regulations and laws. Sec. 9-7. Definitions. For the purpose of this Article and subsequent amendments or any orders issued by the County of Roanoke, the words or phrases shall have the meaning given them in this section. A. "Automobile graveyard" means any lot or place which is exposed to the weather and upon which more than five motor vehicles of any kind, incapable of being operated, and which it would not be economically practical to make operative, are placed, located or found. B. "Clean burning waste" means waste which does not produce dense smoke when burned and is not prohibited to be burned under this ordinance. C. "Construction waste" means solid waste which is produced or generated during construction of structures. Construction waste consists of lumber, wire, sheetrock, broken waste for the primary purpose of reducing the volume by removing combustible matter. Such devices function by directing a curtain of air at an angle across the top of a trench or similarly enclosed space, thus reducing the amount of combustion by- products emitted into the atmosphere. The term also includes trench burners, air curtain destructors and over draft incinerators. O. "Refuse" means trash, rubbish, garbage and other forms of solid or liquid waste, including, but not limited to, wastes resulting from residential, agricultural, commercial, industrial, institutional, trade, construction, land clearing, forest management and emergency operations. P. "Salvage operation" means any operation consisting of a business, trade or industry participating in salvaging or reclaiming any product or material, such as, but not limited to, reprocessing of used motor oils, metals, chemicals, shipping containers or drums, and specifically including automobile graveyards and junkyards. Q. "Sanitary landfill" means an engineered land burial facility for the disposal of household waste which is so located, designed, constructed, and operated to contain and isolate the waste so that it does not pose a substantial present or potential hazard to human health or the environment. A sanitary landfill also may receive other types of solid wastes, such as commercial solid waste, nonhazardous sludge, hazardous waste from conditionally exempt small quantity generators; and nonhazardous industrial solid waste. See Solid Waste Management Regulations (VR 672-20-10) for further definitions of these terms. R. "Smoke" means small gas-borne particulate matter consisting mostly, but not exclusively, of carbon, ash and other material in concentrations sufficient to form a visible plume. S. "Special incineration device" means a pit incinerator, conical or teepee burner, or any other device specifically designed to provide good combustion performance. Sec. 9-8. Prohibitions on open burning. A. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of refuse except as provided in this ordinance. B. No owner or other person shall cause or permit open burning or the use of a special incineration device for disposal of rubber tires, asphaltic materials, crankcase oil, impregnated wood or other rubber or petroleum based materials except when conducting bona fide fire fighting instruction at fire fighting training schools having permanent facilities. C. No owner or other person shall cause or permit open burning or the use of a special incineration device for Sec. 9-l0. Permissible open burning. A. Open burning is permitted for the disposal of leaves and tree, yard and garden trimmings located on the premises of private property, provided that the conditions are met: 1. The burning takes place on the premises of the private property; and 2. The location of the burning is not less than 300 feet from any occupied building unless the occupants have given prior permission, other than a building located on the property on which the burning is conducted; and 3. No regularly scheduled public or private collection service for such trimmings is available at the adjacent street or public road. B. Open burning is permitted for the disposal of household refuse by homeowners or tenants, provided that the following conditions are met: 1. The burning takes place on the premises of the dwelling; 2. .Animal carcasses or animal wastes are not burned; 3. Garbage is not burned; 4. The location of the burning is not less than 300 feet from any occupied building unless the occupants have given prior permission, other than a building located on the property on which the burning is conducted; and 5. No regularly scheduled public or private collection service for such refuse is available at the adjacent street or public road. C. Open burning is permitted for the disposal of debris waste resulting from property maintenance, from the development or modification of roads and highways, parking areas, railroad tracks, pipelines, power and communication lines, buildings or building areas, sanitary landfills, or from any other clearing operations which may be approved by the Roanoke County Fire Marshal, provided the following conditions are met: 1. All reasonable effort shall be made to minimize the amount of material burned, with the number and size of the debris piles approved by the Roanoke County Fire Marshal; 2. The material to be burned shall consist of brush, stumps and similar debris waste and shall not include demolition material; 3. The burning shall be at least 500 feet from any occupied building unless the occupants have given prior permission, other than a building located on ensure that the burning will not endanger the public health and welfare and to ensure compliance with any applicable provisions of the State Air Pollution Control Board's Regulations for the Control and Abatement of Air Pollution. The permit may be issued for each occasion of burning or for a specific period of time deemed appropriate by the Roanoke County Fire Marshal. B. Prior to the initial installation (or reinstallation, in cases of relocation) and operation of special incineration devices, the person responsible for the burning shall obtain a permit from the Roanoke County Fire Marshal, such permits to be granted only after confirmation by the Roanoke County Fire Marshal that the burning can and will comply with the applicable provisions in Regulations for the Control and Abatement of Air Pollution and that any conditions are met which are deemed necessary by the Roanoke County Fire Marshal to ensure that the operation of the devices will not endanger the public health and welfare. Permits granted for the use of special " incineration devices shall, at a minimum, contain the following conditions: 1. All reasonable effort shall be made to minimize the amount of material that is burned. Such efforts shall include, but are not 1•imited to, the removal of pulpwood, sawlogs and firewood. 2. The material to be burned shall consist of brush, stumps and similar debris waste and shall not include demolition material. 3. The burning shall be at least 300 feet from any occupied building unless the occupants have given prior permission, other than a building located on the property on which the burning is conducted; burning shall be conducted at the greatest distance practicable from highways and air fields. If the Roanoke County Fire Marshal determines that it is necessary to protect public health and welfare, he may direct that any of the"above cited distances be increased. 4. The burning shall be attended at all times and conducted to ensure the best possible combustion " with a minimum of smoke being produced. Under no circumstances should the burning be allowed to smolder beyond the minimum period of time necessary for the destruction of the materials. 5. The burning shall be conducted only when the prevailing winds are away from any city, town or built-up area. 6. The use of special incineration devices shall be allowed only for the disposal of debris waste, 6. That this ordinance shall be in full force and effect from and after September 25, 1996. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance vacating a portion of the subdivision lat for Hunting Hills Section 3 of record in Plat Book 6, page 63, to remove the "wet,l_ lot" restriction placed on tax map no 88 13-3-28_, (Paul Mahoney, County Attorney) (CONTINUED FROM JULY 23, 1996) Mr. Mahoney advised that an agreement had been reached with all those involved and asked that this item be withdrawn from the agenda. Mr. Tyler Moore, 4919 Fawn Dell expressed appreciation to the County for the resolution of this matter. Beckv Farris. 5123 Crossbow Circle, President, Hunting Hills Homeowners Association, expressed appreciation for the settlement and listed for the record the Homeowner Association's concerns about the project. ~~ WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 1.11 acres, as described herein, and located at 2056 Loch Haven Drive, (Tax Map Numbers 36.08-3-6 and part of 36.08-3-5) in the Catawba Magisterial District, is hereby changed from the zoning classification of AR, Agriculture/Residential District, to the zoning classification of I-1, Industrial District. 2. That this action is taken upon the application of Daniel Peters. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) No materials will be stored outside. (2) No signage will be placed adjacent to ~l;oe~h-~#iaven Drive. (3) The use of the property shall be limited to custom manufacturing of woodworking and shop related items. (4) The hours of operation shall be limited to 7 a.m. to 9 p.m., Monday through Saturday. (5) All business activities shall be conducted within enclosed buildings other than essential loading and unloading. 4. That said real estate is more fully described as f of lows Beginning at a point on the northwest side of Loch Haven Drive and in the southeast corner of Tract 2A belonging to David J. and Ruth R. Sink, N. 26 deg. 26' 04" W. 256.10 feet to a point; thence N. 62 deg. 21' 30 E. 205 feet to a point; thence S. 26 deg. 26' 04" E. 161 feet to a point; thence S. 63 deg. 39' W. 45 feet to a point; thence S. 26 deg. 26' 04" E. 100 feet to a point; thence S. 63 deg. 39' W. 149.72 feet to the point of beginning. 5. That this ordinance shall be in full force and RESOLUTION 092496-8 AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE ROANOKE COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY TO MANAGE A GRANT PROGRAM FOR THE WILLIAMSON ROAD CORRIDOR PROJECT WHEREAS, the County has authorized the Williamson Road Corridor Project, a project combining beautification and economic development elements to be accomplished by a public/private partnership between the County, the Roanoke County Industrial Development Authority (the "Authority"), and property owners along Williamson Road from the Peters Creek intersection area to the Botetourt/Roanoke County line and along Plantation Road area from I-81 to the Sunnybrook Inn ("the Project area"); and WHEREAS, the County seeks to offer financial incentives to property owners in the project area in order to assist said owners in adopting those features from the Williamson Road Hollins Village design guidelines for facade renovations, new signage, landscaping, parking lot redesign, and lighting; and WHEREAS, the County has approved and authorized funding for a mini-matching grant program to property owners who undertake such improvements; and _ WHEREAS, the County seeks the assistance of the Authority in the management, implementation and fulfillment of this mini-matching grant program. WHEREAS, Section 15.1-1378.13 of the State Code authorizes the Authority to make loans or grants to any person, partnership, association,~corporation, or business in furtherance of the purposes of promoting economic development. NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a mini-matching grant program to property owners in the Williamson Road Corridor Project area to undertake certain improvements in accordance with the design guidelines of the "Hollins Village Master Plan" is hereby authorized and approved. 2. That an agreement between the Board of Supervisors of Roanoke County and the Roanoke County Industrial Development Authority for the management, implementation, and fulfillment of this mini-matching grant program is hereby authorized and approved. The County Administrator is authorized to execute this iJI A is not the preferred method. It was the consensus of the Board that staff arrange a meeting with all parties concerned in an attempt to resolve the situation. 3. David Burnley, 6622 Trevilian Roads advised that the water source for six families has been lost"and that they believe the problem is related to the sinkhole and retention pond previously discussed. He thanked the County for the temporary water supply but asked for assistance in placing responsibility and getting a permanent water connection. Gary Robertson responded that all of the citizens in that area have been notified of the costs to connect to the County's system. He advised that the off-site connection fee was being reduced 50% so that instead of paying $5,900, the citizens would be charged $3,455. The Board directed that staff contact all of the citizens again to determine their interest and then proceed with establishing a specific district to provide the water connection. They also asked that the County determine some way to help citizens pay the surcharge. . IN RE: EXECUTIVE SESSION At 9:30 p.m., Supervisor Nickens moved to go into Executive Session pursuant to the Code of Virginia Section 2.1- ber 24, 1996 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: ADJOURNMENT. Chairman Johnson declared the meeting adjourned at 9:45 p.m. Submitted by, Brenda J. Holton Deputy Clerk Approved by, Bob L. Johnson Chairman A-102296-4. a ACTION NO. ITEM NUMBER ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22, 1996 AGENDA ITEM: Request for support of a petition requesting that a speed limit of 35 miles per hour be posted on Twelve O'Clock Knob Road ~`OIIN'~'Y ADMINISTRATOR' S COMMENTS The default speed limit is SS mph. I do not agree with VDOT's umvillingness to establish speed limits in cases such as this, so I am bringing this item to you for consideration. If the state is not willing to set limits on these roads, they should delegate the authority to us We could accomplish much of the same by putting a number of dangerous curve signs on the road but I prefer to address the real issue. A reduction from SS to 3S mph might be excessive, and 45 mph might be more appropriate. In addition to the request considered on this item, I would like to ask VDOT to regulate rural road speed limits or allow us to. • ~~~l~ The Virginia Department of Transportation does not set speed limits on rural roads in Roanoke County. It is assumed that drivers will drive speeds that are based on the conditions of the road. For example there are currently no speed limits on Twelve O'Clock Knob Road, Blacksburg Road and rural portions of Sugarloaf Mountain Road. Residential portions of Sugarloaf Mountain Road do have speed limits. When there is additional residential growth such as new large subdivisions, VDOT conducts traffic studies to determine the speed limit for the area. SUMMARY OF INFORMATION: Attached is a petition from residents on Twelve O'Clock Knob Road and other connecting roads, requesting that the Virginia Department of Transportation post and enforce a 35 mile speed limit. A study was conducted by VDOT several years ago, but the road did not qualify for a 35 mph speed limit at that time. VDOT reviewed the study again in 1996 and there was still no justification for this speed limit. VDOT Resident Engineer Jeff Echols has advised Arnold Covey, ~- ~ Director of Engineering and Inspections, that a request for a traffic study has been resubmitted. The residents in the area have requested that the Board of Supervisors support their petition. The reasons for the request are outlined in the attached petition. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors send a letter to VDOT supporting the residents in the area of Twelve O'Clock Knob Road in their petition efforts to have a 35 mile per hour speed limit posted Submitted by: ~/ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Abs Denied ( ) approve Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Arnold Covey, Director, Engineering & Inspections John H. Cease, Chief of Police ROBERT E. JR. 8~ GENEVIEVE C. HENDERSON 5412 TWELVE O'CLOCK KNOB ROAD ROANOKE, VA 24018 TEL. 540-774-7606 October 1, 1996 Virginia Department of Transportation Attn. Messrs. Fred Altizer & Jeff Echols PO Box 3071 Salem, VA 24153 Gentlemen: We seek your help in getting the speed limit lowered on Twelve O'clock Knob Road (Route 694) from the top of the mountain to the 221 intersection. I am advised by a number of my neighbors that they have talked with you over the past several years about persons who drive at an unsafe speed on this road and asked that a lower speed limit be posted. The situation continues to get worse as more houses are built in this area and as more people use the road to commute to Salem. You may recall, Mr. Echols, that I called you about this situation last fall. Speeding on secondary roads comes up frequently at our civic league meetings, with citizens asking what can be done to lower the speed lirriit. Some secondary roads in our area with less traffic than Route 694 have had lower speed limits posted, but we have seen no improvement with respect to this particular road. As responsible residents of the area, we cannot sit idly by and wait for a tragedy to occur. You will see from the attached document that we now petition you and others in our area who are responsible for the safety of our secondary road system to assist us in establishing, posting, and enforcing a lower speed limit for Route 694 (Twelve O'clock Knob Road). If you feel it would be helpful to hold a meeting to discuss this request, please let me know. We desperately need your help! Sin rely, enevieve C. Henderson gch Enc. cc + enc.- Hon. Lee Eddy & Other Supervisors cc + enc.- Hon. H. Morgan Griffith cc + enc.- Hon. Malfound H. Trumbo cc~enc.-Roanoke County Police Chief John Cease cc + enc.- Roanoke County Administrator Elmer Hodge n~.: . ~ i 'obi l PETITION We, the undersigned residents and owners of property from the top of Twelve O'clock Knob to U.S. Highway Route 221 in the Back Creek section of Roanoke County, including those residents on state roads and private driveways which connect with Twelve O'clock Knob Road in this area, do hereby petition the VIRGINIA DEPARTMENT OF TRANSPORTATION, the Roanoke County Board of Supervisors (particularly our Supervisor Lee Eddy), those who represent us in the Virginia General Assembly--Delegates Morgan Griffith and Bo Trumbo, Roanoke County Police Chief John Cease, and all other persons of authority who may have any responsibility with respect to the safety of persons using the Virginia Secondary Road System to hear our plea for establishing, posting. and enforcing a lower speed limit on Route 694 (Twelve O'clock Knob Road) as it traverses the residential area aforementioned. The~Twelve O'clock Knob community is no longer primarily a farming area as it was at the time this road came into existence. It is a resi- dential area. Many of the larger tracts of land have been subdivided, with numerous homes now located thoughout the area, and more homes constantly under construction. As is true of many of the secondary roads serving our county and state, there has been no planning for the volume of traffic which must now use Route 694. 2. Route 694 is a narrow, winding road with sharp dropoffs to the creek or over the hillside as the road winds up to the top of the mountain from the Back Creek area. Caution is required on this road, especially at curves or when meeting another vehicle. 3. When school is in session, the school bus must make several trips over this dangerous section of road and make stops where visibility is limited. 4. With the increase in the number of residences and with additional residences under construction, there has been an "explosion" in the number of vehicles traveling this road. Add to that number the other vehicles and large construction vehicles which use this road to service existing homes or those under construction. 5. Past Tour DuPont races have brought attention to Route 694. More ~ people are aware that improvements were made in connection with the races and are using it as a shortcut from Route 221 to Salem, especially persons living in Floyd County and working in Salem. A number of . these commuters tend to drive at unsafe speeds through our area. G.,, - (Signature) 6. There are a number of children living in the area who ride their bicyles or walk to the homes of their friends and must use Route 694. Area adults who are brave enough to do so also use the road for jogging, walking, and bike riding. 7. We have been told that posting a 35-mile speed limit would encourage persons to drive 35 on a road that was unsafe for that speed. It has been our argument that not posting a speed limit encourages persons to drive the normal speed limit of 55-miles per hour. In fact, reliable sources have informed us that many Roanoke County teenagers use this very same argument for driving Twelve O'clock Knob Road at 55 miles per hour. 8. The recent accident on Route 694 near the intersection of Country Lane which involved a speeding automobile and a truck delivering lumber to a building site on top of the mountain is only one of many accidents which have occurred on this road in recent years. VDOT made improvements to improve visibility at the curve where this accident occurred within the past few years. We petition you to take immediate action to establish, post, and enforce a speed limit not in excess of 35 miles per hour through this residential community. We freely share the beauty and tranquility of our area with those traveling Route 694, but we refuse to share our most valuable possessions in the process--our lives and the lives of our loved ones. ~~ ~ ~~ ~ ~ ~'~ ~i~r~ ,~_SyPi~., o ~s~Y ~ 1~ t k~ - ~nc~Aa `7~-~i~b -2- (Print Name and Address) '~ i ~~j~n ~~c~Y~,v,~_!~~3Y1 ~ iC ~(Y~r~~ `y .~~Q.d ~ .~~•, ~ ~ Sin ' ~`~ol R' 1 ~'~ Si nature) J "~ti Ccr~1 ~ ~~.~ ~1 w~,G (Name and Address) S` .~ c na c~nc C 14 Z ~U ~ a4~ a ~1. G v i~ a c G -ln~ b a( , ,~ a.~. ~] ~e , /j ~ ~ / ~ I ~ b C L Q ~.~ 1~N a Q ,E'c~' . ~~~ S"aso ~z o'c/~~ ~h~d - Oav~o 'Q. ~~. ~ ~OI & .,,/ ' //.~ . ~ / ;~~L~ . ~~~C.b~~~Pl.'x_G'~./K~ `~'t • _'~~ ~ 7„t U ' I, r{ u ~ ~ G ~~ ~~1 ~~k~~ ~~~~~~ 'T ~- --~ ~~ ~lr~ ,~~ /~ ~ YLf 1.7,K-e/ .~~ ~~ sz ~ o GcJao~ ~P~o/ 7 f ` ~a,~, Y,Q~418 ~~5o I a ~~a~ ~nJvL3 2 ~~~ .~ X90 ~~~~~ s~oo l~~,cxa~ ., ~ 5a s3 ~a oE le ~ ~ ~<Nob ~, ~k K~ +~A a y ate' C..~ (Signature) i~2~- ~ a~ ~~y''"~ (Name and Address) ~~~ ~ ~~618 ~ r-c~ ~4/y-~ Z~ •~ 1 F~~ iM n ys~~ ~~'0 cloc nob e` y~/o q,c.M W o a ~ ~ ~~ ~ ~oq,v6ka ,CIA 2~vtg q 92Z i~ A~ c ~ 0 . a~ 2 0l~ s~'yz. ' ~~~ ~RmeS~~- ~05~ ~~~~~° eg 4bo / D'~ o ~ red ~d ~7~r ~ o r ~E~1 i! i j Gu . ~OCC,~ ~i1S ~~35 /2 o C1oG~c-~no~ /2d ~,ol ~ ado/ ,~ a o o W ,`,U S~[~ g l w~ ~~K~ ~~ (Signature) ~~ n ~~~ ~ ~~~ C~~'°~~c"~' ~' ~ ~.~~~ ~~ - r~~ /s s 0 Tug P v o~ ~ o /Z~ ~o~~oat A y0i~' AI~~P C~~-; ~ ~ ~2 ade ~d. occno(C2 ~h 2~01~ ~i ~ " Z 2 U Z O ~~o~rl~ Ca^~ (,fit- .2Yd/d 7D D ~ C/oc ~ c~,~ G/ a~ G /~~~~ SIC i/a. a4o/ ~' ~ ~ m ~ u 6~~ w~.l ~~. ~, cC ~~ ~< ~h~~ Ved1. I~o4~oLce ~/i4 ~~(bl~ 8' ~l~Cv~ D'GL,o-c~. ~ ~~ l/~ a/ ~ l ~ ' a O ~ ~~~ ~~~ ~. D (N~~d~res~ Signapue/ %/ ~n~,%~.,a., ~- / ' ~ aN e o,~ (Name and Address) /~Ut° ~ / UGt, ~n~P,~T~.l~~~~ d~~sd~ , ~ S~/ C~ O O ~~ 02 !!O/~' ' d Tw /vr Q ~ ~' d~ ~ ~y ,+~ o a- ~~ ~ sl Sy w ~ ~ ~-,,~,~-, ~ ti D I ~ . « A-102296-4.b ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22, 1996 AGENDA ITEM: Designation of a Voting Representative at the Virginia Association of Counties (VACo) Annual Meeting COUNTY ADMINISTRATOR'S COMMENTS: The Virginia Association of Counties has scheduled their annual conference for November 10 - 12, 1996. They have requested that each county designate a representative of its Board of Supervisors to cast its votes at the Annual Business Meeting on Tuesday, November 12. The voting credentials form must be submitted to VACo by November 1, 1996. Supervisor Spike Harrison has indicated that he will be attending the VACo Conference, and is the only Board member who will attend this year. It is recommended that the Board of Supervisors designate Supervisor Spike Harrison to cast its votes at the VACo Annual Business Meeting on Tuesday, November 12. Submitted by: Mary H. Allen Clerk to the Board Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approved by: ~'~ ,~ Elmer C. Hodge County Administrator ACTION Motion by: Harry C. Nickens to approve VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File James D. Campbell, Executive Director, VACo O~ ElOANp~.~ ~ '~ '' A ~ O ° a 11838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 October 23, 1996 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Mr. James D. Campbell Executive Director Virginia Association of co>.uities 1001 East Broad Street Richmond, VA 23219 Dear Mr. Campbell: Attached is the VACo 1996 Annual Meeting Voting Credentials Form designating Supervisor Fenton F. "Spike" Harrison as Roanoke County's voting delegate. This designation was approved by the Board of Supervisors at their meeting on Tuesday, October 22, 1996. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh cc: The Honorable Fenton F. Harrison C~aixxt#~ .~~ ~.a~t~~~e ®Recyded Paper VACo 1996 Annual Meeting Voting Credentials Form Voting Delegate: ~.""' (Supervisor) Name Fenton F. "Spike" Harrison Title __ Supervisor Locality Roanoke County Board of Supervisors Alternate Delegate: ,. (Supervisor) Name Title Locality Certified by: (Clerk of the Board) Name Mary H. Allen Title Clerk to the Board Locality Roanoke County --------------------------------------------------------------------------------- VACo 199b Annual Meeting . Proxy Statement County authorizes the following person to cast its vote at the 1996 Annual Meeting of the Virginia Association of Counties on November 12, 1996. a non-elected official of this county. FOR ~ °' a supervisor from County. This authorization is: ^ Uninstructed. The proxy may use his/her discretion to cast County's votes on any issue to come before the annual meeting. ^ Instructed. The proxy is limited in how he/she may cast County's votes. The issues on which he/she may cast those votes and how he/she should vote are: (List issues and instructions on the back of this form) Certified by: Name Title Locality .~ resr en Katherine K. Hanley - Fairfax County President-Elect ' ~ ~ jnhn G. Jenki~is • Prince William County First Vice President Charles W. Curry Augusta County Seennti Vice President Wanda C Wuigo Botetourt County Secretary-Treasurer Raymond F. Alsop King and Queen County Immediate Past President William H.H. Blevins Smyth County Region 1 John A. Black III Mathews County Regirnt 2 Malcolm T. Cofer Isle of Wight County Region 3 Arthur S. Warren Chesterfield County J.T. Ward Hanover County James B. Donati Jr. Henrico County Region 4 Charlotte Y. Humphris Albemarle County Region 5 William B. Kyger Jr. Rockingham County Region 6 W. Ftarrington Smith Jr. Frederick County Region 7 Wayne B. Acors Caroline County Ferris M. Belman Sr. Stafford County Region S Albert C. Eisenberg Arlington County Gerald E. Connolly Fairfax County Penelope Gross Fairfax County Gerald W. Hyland Fairfax County Hilda M. Barg Prince William County Maureen S. Caddigan Prince William County vacant seat Region 9 Zane M.]ones Craig County Region 10 J. Michael Davidson Campbell County Jack E. Dalton Henry County Region 11 R.T. Dupuis Wythe County Region 12 Kenneth D. Hensley Scott County Past Presidents Peggy R. Wiley Greensville County Harry G. Daniel Chesterfield County Kathleen K.Seefeldt Prince William County Executive Director James D. Campbell, CAE General Counsel VIRGINIA ASSOCIATION OF COU TIE ~ ~ N S 1001 East Broad Street Suite LL 20 Richmond, Virginia 23219-1928 •' (804)"~~8$-6652 fax (804j 788-0083 r. I 1 z..~ ~ ~. TO: Chairs, County Board of Supervisors ; ; ~ ~ ~`'~ County Chief Administrative Officers ~ k ` ~~' ~ ~~ `":~ FROM.• James D. Campbell, Executive Direct - 6.• RE: Voting Credentials for the Annual Business Meeting DATE: October 3, 1996 The 1996 Annual Business Meeting of the Virginia Association of. Counties will be held on Tuesday, November 12, from 10:30 a.m. to Noon at The Homestead in Bath County. Article VI of the VACo Constitution states that each county shall designate a representative of its board of supervisors to cast its vote(s) at the Annual Business Meeting. However, if a member of the board of supervisors cannot be present for this meeting, the Association's Constitution does allow a county to designate anon-elected official from your county or a member of a board of supervisors from another county to cast a proxy vote(s) for your county. For your county to be certified to vote at the Annual Business Meeting, your annual dues must be paid in full and either a completed Voting Credentials Form or a Proxy Statement (attached) must be submitted to VACo by November 1, 1996. Alternatively, this information may be submitted to the Credentials Committee at its meeting on Monday, November 11, at 4:30 p.m. in the Virginia Room or to the conference registration desk before this meeting. N_ OMINATTN OMMI'I'I~E The Nominating Committee will meet at 4:30 p.m.in the Allegheny Room on Monday, November l lth during VACo's Annual Conference at the Homestead. The committee is charged to nominate a candidate for President-Elect; Fiist ~7ice President, Second Vice President, and Secretary-Trea~~arer to be elected at the Annual business Meeting. Please send your expressions of interest and nominations to the Committee or to VACo's Executive Director. REGIONAL DIRECTORS Pursuant to VACo's By-Laws, "regional directors shall be selected at the Annual Meeting by the member counties located within the region which the director will represent." Regional caucuses will be scheduled during the Annual Meeting to select directors. Incumbent regional directors should chair the caucuses. Reports should be given to VACo's Executive Director by 6:00 p.m. on Monday, November 11th. The attached list shows the regional directors that must be selected. JDC:bp Attachments cc: VACo Board of Directors Nominations Committee C. Flippo Hicks L-~ Regional Directors to be selected in 1996 We need a director from Term to Expire Incumbent Region 2 1998 Cofer Region 3 1998 Donati Region 4 1998 Humphris Region 6 1998 Smith Region 7 1998 Acors Region 8 1998 Eisenberg Region 8 1998 Connolly Region 8 1998 (vacant) Region 9 1998 Jones Region 10 1998 Davidson Region 11 1998 Dupuis VACo 1996 Annual Meeting Voting Credentials Form Voting Delegate: (Supervisor) Name Title Locality Alternate Delegate: (Supervisor) Name Title Locality Certified by: (Clerk of the Board) Name Title Locality ~,,,,'° --------------------------------------------------------------------------------- VACo 1996 Annual Meeting Proxy Statement County authorizes the following person to cast its vote at the 1996 Annual Meeting of the Virginia Association of Counties on November 12, 1996. anon-elected official of this county. -OR- asupervisor from County. This authorization is: ^ Uninstructed. The proxy may use his/her discretion to cast County's votes on any issue to come before the annual meeting. ^ Instructed. The proxy is limited in how he/she may cast County's votes. The issues on which he/she may cast those votes and how he/she should vote are: (List issues and instructions on the back of this form) Certified by: Name Title Locality NOMINATING COMMITTEE 1996 ~3 REGION MEMBER COUNTY TITLE 1 Ra mond F. Also Kin & Queen Su ervisor 2 Malcolm T. Cofer Isle of Wight Su ervisor 3 Mar aret Harris-Manning Powhatan Su ervisor 4 Edward J. LeSueur Buckin ham Su ervisor 5 Don "Robin" Sullenberger III Highland Su ervisor 6 Joanne G. Burkholder Greene Su ervisor 7 Robert W. Farmer Caroline Su ervisor 8 Maureen S. Caddigan Prince William Su ervisor 9 Wanda C. "Wend "Wingo Botetourt Su ervisor 1 0 Hugh W. Rosser Cam bell Su ervisor 1 1 Wilma S. Sa ers Tazewell Su ervisor 1 2 Kenneth D. Hensle Scott Su ervisor James Cam bell - VACo Staff BOLD DENOTES CHAIRMAN Nominations Committee- 2/7/96 Mr. Raymond F. Alsop Ms Joanne G Burkholder Ms Maureen S Caddigan Supervisor Supervisor Vice Chairman King and Queen County Greene County - Prince William County Rt. I, Box 94-A Route 2 Box 64 15941 Cardinal Dr., Su. #140 Newtown, VA 23126 Ruckersville VA 22968 Woodbridge VA 22191 804869-1100 804/971-7400 703J792-4645 Mr. James D. Campbell Mr. Malcolm T Cofer Mr. Robert W Farmer Executive Director Supervisor Vice Chairman Virginia Association of Counties Isle of Wight County Caroline County 1001 E Broad St SU LL20 P O Box 658 P. O. B,ox 541 Richmond, VA 23219-1928 Smithfield VA 23430 Bowling Green, VA 22427 804/788-6652 804J357-2619 w357-7453 ggOq.633.8094 Ms. Margaret Harris-Manning Mr. Kenneth D. Hensley Mr. Edward J. LeSueur Vice Chairperson Vice Chairman Supervisor Powhatan County Scott County Buckingham County 4656 Bell Rd Rt 3 Box 483 P. O. Box 322 Powhatan VA 23139 Gate City VA 24251 Dillwyn, VA 23936 804/5983478-H #703~86~370 #804-983-2953 Mr. Hugh W. Rosser Ms. Wilma S. Sayers Mr. Don "Robin" Sullenberger III Supervisor Supervisor Vice Chairman Campbell County Tazewell County Highland County P.O. Box 484 PO Box 156 HC 4 Box 103 Altavista, VA 24517 Raven VA 24639 Monterey VA 24465 #804369-5618 540/540/9f>4-4466 703!468-2421 Ms. Wanda C. Wingo Supervisor Botetourt County 2875 Oakwood Road Troutville, VA 24175 M7n'ipA1 _7'iStl v , z (O V ((°W 6.L. w Q F= Z Z ~ o U ~ O ~ z O U O Q W Z :~ ~ rx L Q~ .Q T T.. ~' J r T T N~ T N T T Q~ 0 ~ r-Nc~d-~CDt`opQ>OTN ~~o / r 3 J ~•,~Y 2 J O Q U 2 t- O z W W w z z W Counties listed by VACo re ion g Region 1 1 board member Region 4 Region 8 Accomack County Essex County 1 board member Albemarle County 7 board members Arlington County Gloucester County James City County Appomattox County Buckingham County Fairfax County Prince William County King and Queen Coun ~' King William County Charlotte County CumberIand County Lancaster County Mathews County Fluvanna County Louisa County Region g 1 board member Middlesex County. Northampton County Lunenburg County Prince Edward County Bedford County Botetourt County Northumoeriand County Craig Cou::ty Richmond County Regipn Jc Giles County Westmoreland Coun ty i board member Roanoke County York County Alleghany County Amherst County Region 10 ReglOn 2 Augusta County 2 board members 1 board member Amelia County Bath County Highland County Campbell County Floyd County Brunswick Coun ~' Dinwiddie County Nelson County Rockbridge County Franklin County Halifax County Greensville County Rockingham County Henry County Isle of Wight County ~ Montgomery County Mecklenburg County Region 6 Patrick County Nottoway County Prince George County 1 board member C Pittsylvania County Pulaski County Southampton County larke County Frederick County ~Surry County Sussex County Greene County Region 11 Madison Coun h' Orange County 1 board member Bland Cdunty • Region ~ 3 board members Pa;;e County ~ Si)enandoah County „ Buchanan County Carroll County Charles City County Warren County Grayson County Chesterfield County Smyth County Goochland County Regl0n 7 • Tazewell County Hanover County Henrico County 2 board members ~ WYt})e County New Kent County Powhatan Coun ~' Caroline County Cul c erCounty p .P = ~ Region 12 l auyuier County Ki 1 board member ng George County Loudoun County Dickenson County Lce Coucity Rapl)ahannock County S~)cusylvania County ' Russell County Scott County S<<,Cl ~rd County Washington County Wtsc County ~--..~ .'a ' . w L- `~ THE BOARD OF SUPERVISORS OF ROANORE COUNTY, IN REGULAR MEETING ON THE 22ND DAY OF OCTOBER, 1996, ADOPTED THE FOLLOWING: RESOLUTION 102296-4.C REQUESTING ACCEPTANCE OF PREAKNESS COURT AND A PORTION OF DERBY DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Nickens Seconded By: None Required Yeas: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson Nays: None A Copy Teste: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation - ~;;: <~; ..-..n PROPOSED ADDITION SHOWN IN GRAY 1 . :.--: :~ ~/ DESCRIPTION: 1) Derby Drive, from the intersection of Carson Road (Rt. 758), to the intersection of Preakness Court. 2) Preakness Court, from the intersection of Derby Drive to its cul-de-sac. LENGTH: (1) 0.08 MILES (2) 0.10 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET ROADWAY WIDTH: (1) 38 FEET (2) 38 FEET SERVICE: (1) 5 HOMES (2) 7 HOMES ROANOKE COI~NTY ACCEPTANCE OF PREAKNESS COURT AND A PORTION OF ENGINEERING & DERBY DRIVE INTO THE VIRGINIA DEPARTMENT OF INSPECTIONS DEPARTMENT TRANSPORTATION SECONDARY SYSTEM. 5~ v3 ,, C m t U c0 Q r _v x a ?~: 0 E a ~.. N R '~ C O o° U d fA r- a ~ z w 2 0 ~ ~ H c m W O :. ~ W a ~ ~ a N ¢ W O z 0 a x `o W Q ~ a M~ I.L O Ll. ~ ,w Q ~ ~ t_- ~ `o ~ r m U Q < z c~i ~_ N ~ ~ O s ~ O I;, 2 ~ U O » w ~ m c ~ 00 O O ~ U O O O F- Z 3 d ~ s ~ 0 ~ 0 ~n M c'7 ~ ~ o a° m a° ® a° m a° m a° ui a m a° ai ~ ~ a a w ~ ~~g & ~ m A 0 0 0 0 0 ~ p ~ O m o O O ~ r, c" ~,,,~ rn b N 3 cf ~ [~] Q N ~ ~. ~ m m O ( ~j m ~ 0m1 4 m O 0 O ~; ~ igg~ O N °a ~ ~ °a °a a ~ d a a o ° o ~ ` ° ~ ~ o ~ ~ ~ m ~ ° ~ ~ m ~ ° ~ ~ m ~ ° ~ ¢ m ~ ° m ¢ ~ ; ~~ ~ ~ a r - a u . ~ - a ~ r a a t - a ~ ~ - a s t - a S ~ - a m W '~ m 3 S L ~ A ~ W ,~ m H U A a ~ o j Z ~ N W Q ~ t0 (~ iri m 0 z '` ~_ C ~- E W i t t LL a O b O o < ~ U c F• U W n U L 4 h L- L •` / ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22, 1996 SUBJECT: Acceptance of Preakness Court and a portion of Derby Drive into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: C & D Builders, Inc., the developer of Triple Crown Estates, Section 1, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.08 miles of Derby Drive, from the intersection of Carson Road (Rt. 758) to the intersection of Preakness Court, 0.10 miles of Preakness Court, from the intersection of Derby Drive to its cul-de-sac. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road is acceptable. FISCAL IMPACT• No county funding is required. RECOMMENDATIONS• The staff recommends that the Board approve a resolution to VDOT requesting that they accept Preakness Court and a portion of Derby Drive into the Secondary Road System. SL~~MITTED BY ~ ~~ ~rno~d Covey, Director of Engineering & Inspe tions ~"~ ~~ APPROVED: ~~~~~ Elmer C. Hodge County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred to Eddy Harrison Johnson Minnix Nickens -y THE BOARD OF SUPERVISORS OF ROANORE COUNTY, IN REGULAR MEETING ON THE 22ND DAY OF OCTOBER, 1996, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF PREARNESS COURT AND A PORTION OF DERBY DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision St ee Requirements,. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. PROPOSED ADDITION SHOWN IN GRAY ., %i DESCRIPTION: 1) Derby Drive, from the intersection of Carson Road (Rt. 758), to the intersection of Preakness Court. 2) Preakness Court, from the intersection of Derby Drive to its cul-de-sac. LENGTH: (1) 0.08 MILES (2) 0.10 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET ROADWAY WIDTH: (1) 38 FEET (2) 38 FEET SERVICE: (1) 5 HOMES (2) 7 HOMES ROANOKE COUNTY ACCEPTANCE OF PREAKNESS COURT AND A PORTION OF ENGINEERING & DERBY DRIVE INTO THE VIRGINIA DEPARTMENT OF INSPECTIONS DEPARTMENT TRANSPORTATION SECONDARY SYSTEM. s~? ~>3 C m t U tE Q t _v a c 0 a N m L_ O r dl 0 Z ~_ _H Q a 0 E ~ 2 ~ c E ~ ~ m G ~ ~ o E ~ c F N C `o ~ G E m ~ ~u s •~ t 1 E a n < ~ c~: ~ j N ~ O N O 4 V', ~ Q Rai ~ fn _ ~. ''' ~- V ~+ W w ~ m o0 0 ~ ~~ °. 0 0 U ao O r Z 5 dfi ~ ~ o ~ 0 ~n M M 7 F - l ~ m e a m b a m e a m b a m a a m 4 a m e a i 00 ~ i ~ ~ c ~ U ~ ~ ~ v c ~ ~ r O~ ~i.~~"" xqQ m ~ ~ ~ W a Q o 0 0 N 0 0 ~ ~ ~"0 0 0 __ N H ~ ~ U H ~ S O S ~ S O 6 O S O ~ c `o F b O 5 ~ FE O '~' Q FE O ~ m ~ ~ b FE O ~ b ~ ° ~i b ~ I ° a b a ~ 7 ~ LL r a LL r a LL r a w r a ~i r a m ~ - a i ~ - m b W H ~ A U] ~ O 'c ~ b m Z W v Q QI O b 7 '~ o Z ~ a ~ a ~n ro ti d o Z z w r t LL Z U LL H 2 w v ~- Y T ~,-102296-4.d ACTION NO. ITEM NO. L~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22, 1996 AGENDA ITEM: Donation of a water line easement from Everette N. and Dana M. Hartwell (Red Lane Extension), to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: ~~ ~~ SUMMARY OF INFORMATION: This consent agenda item involves acceptance of a 10' water line easement granted to the Board of Supervisors from Everette N. and Dana M. Hartwell, husband and wife, across Lot 5, Section 7, 2nd Division of B & O Land Company, (Tax Map No. 35.04-3-48), located on Red Lane Extension in the Catawba Magisterial District of the County of Roanoke and as shown on a plat prepared by the Roanoke County Engineering Department dated April 9, 1996, a copy of which is attached hereto. The location and dimensions of this property have been reviewed and approved by the County's engineering and utility department staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, Vi kie . Huffma Assistant County Attorne ~_5 ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Abs Denied ( ) approve Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections ,METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. r-- TAXMAP N 0. 35.04- 3- 37 100.00 ' N 34'1 '00" W PROPOSED 10 FT WATERLINE EASEMENT M ~ N PROPERTY OF o HARTWELL, EVERETTE N. Sri ~' ~ TAXMAP N0. 35.04-3-48 cn TAXMAP N0. 35.04-3-50 ~ ~ ~' DB. 168 PG. 969 _ Z o ° LOT 5 -. ° LOT 6 a x Q F- 10Q~.00' N 34'49'50" W RED L.AN E EXTENSION 35 04-3-48 1 "-30' ~', TAX MAP N0._______________ SCALE:___=__ PLAT SHOWING PROPOSED 10 FT WATERLINE EASEMENT BEING CONVEYED TO ROANOKE COUNTY BY EVERETTE N. HARTWELL PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 04_09 _96 L.- " THE BOARD OF SUPERVISORS OF ROANORE COUNTY, IN REGULAR MEETING ON THE 22ND DAY OF OCTOBER, 1996, ADOPTED THE FOLLOWING: RESOLUTION 102296-4.e REQUESTING ACCEPTANCE OF LONGVIEW ROAD, AN EXTENSION OF EXISTING LONGVIEW ROAD (SR739), PLATTED UNDER THE "STRAWBERRY MOUNTAIN SUBDIVISION SECTION #1" INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Nickens Seconded By: None Required Yeas: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson Nays: one A Copy Teste: ~ ~. Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation ~~ ~; - NORTH ROANOKE COUNTY ENGINEERING & STREET ACCEPTANCE FOR STRAWBERRY *iOUNTAIN SUBDIVISION INSPECTIONS DEPARTMENT ,~~ o' ; L- lp Form SR-S <:~~~ kJ SECONDARY ROADS D1V. Date: October 22. 1996 County: Roanok _ MagDistr: Winricnr Hillc Secondary Roads Div. Use Only Route No: Effective Datc: Report/Recommendation for Change in Secondary System of State Highways Type and Authority for This Proposed Change ^ Project Addition (Sec. 33.1-229) ~) New Subdivision SVeet (Sec. 33.1-229) ^ Discontinuance (Sec. 33.1-150) ^ Rural Addition (CTB/RAP & Sec. 33.1-229) ^ Abandonment (Sec. 33.1-151) ^ Rural Addition (Sec. 33.1-72.1) ^ Abandonment (Project relocation, Sec. 33.1-155) ^ Town Addition (Sec. 33.1-79 or Sec. 33.1-82) Subdivisfon/ProjectNo Strawberry Mountain Subdivision, Section 1 Street or Road Name Lon;?view Road Length O,qq (miles) Termini From: 0 80 Miles W of the InterG of SR 690 (Roselawni & SR739 To: 1.27 Miles W of the Inters of SR 690 (Roselawnl & SR 739 to a cul-de-sac Right of Way Width ~~ Ft, Date Recorded: ~ ~ ~~~_ Deed Book~T_ Page ~ Public Service Provided: ] 5+ (Number of occupied units of varied ownership /explanation of qualifying service) Description of present section 8~ condition:. Two 1 anPr, ~ur h F, gurtPr GPrr i nn, 1 FiSlb /a~ of SM-7a Describe work proposed ~ resulting section: None Estimated Cost of Proposed Improvment S -0- and Source of Funding ^ 100% VDOT Rural Addition Funds 5 ^ 50% VDOT Rural Addition 8 50% County General Funds 2($ )= S ^ Cost Bome by Speculative Interests and Secured by County 3 ^ Assessment or Contribution from Abutting Property Owners 3 ^ County Revenue Sharing Funds S ^ State Revenue Sharing Match (Fiscal Year ) S ^ Other ( ) 3 Total Funding (must equal estimated cost of proposed improvement) 3 Remarks: Recommendation ^ Accept^ Abandon^ Discontinue Resident Engineer Date Secondary Roads Engineer Date Approved: District Administrator Date Commissioner Date ~~ a a C m L U 4 a B E e ?S '_, i U ~ ~ m ~ D i ~ •~ ro ~ ~ ~ ~ a m ~ '~ ~ 3 ~ ~ ~+ > ~' ~ cn e O U o ~ E m ~ ~ < z cn a ~ .-' ~ O p 0 ~ c ~; > s a ~ :: _ o w ~~ rn ~ o ~ 5 ~ ~ a ~ O Q ~ U < _~ O r B 5 s ~~ o 0 ~n ~n c~1 C1.' i~ ~, n ~O Cn ~O rn rn ~ ~ e a ~O ~ ~O o a ~ o ~ e o a m e m a a a a a a a a fYi R+' P: m ~n cn v] a o ^ o o ^ ~ ~ ~n yQp .yQp YpQ ~ YpQ ~ ~1 1-1 1-1 m m m m ~ c C R3 G p JJ y ~ ~ 4 ~ H H H S ~ a ~ ~ O O O ~ ~ ~ ~ ~ w aa ~ o ~ o o ~ ~ 3 ~ 3 3 00 ~ N N N v v \ L' N r-I ri ^ rl rl N e o n m o ` ~ ~ a o e o e a o a o a o O ~ a O ~ ~ O ~ c ~ ~ ~ ~ ~ ~ ~ n CO N N N ° ° o a a a a ~ a a o ^ ^ ~ d ~ o ~ ~ o ~ d ~ a ~ a LL o r a LL a r S ~ o r a ~ ti o r S LL o r S ~i a r a o g a x 0 O O L O ~ g (Y+ ~i o ~ ~ e •rl y "a y ~ ~ m ~ ~ ~ 0 0 a a ~, ~ Z ~ N` l7 ~ N 0 A d r0 Z LL Z H U 2 U ~'~ 2 ACTION # ITEM NUMBER L ~ T AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE• AGENDA ITEM• October 22, 1996 Acceptance of Longview Road, an extension of existing Longview Road (SR739), platted under the "Strawberry Mountain Subdivision, Section #1" into the Virginia Department of Transportation (VDOT) Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: f 0 ~ SUMMARY OF INFORMATION: Strawberry Mountain Associates, the developers of "Strawberry Mountain Subdivision, Section #1," requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.49 mile of Longview Road. Staff has inspected this road, with representatives of the Virginia Department of Transportation, and found this road to be acceptable. The developer is in the process of acquiring a quitclaim from Appalachian Electric Power. As soon as we receive the quitclaim, we will forward the resolution to the State for acceptance. FISCAL IMPACTS: No County funding is required. STAFF RECOMMENDATION: Staff recommends that the Board approve a resolution to VDOT requesting that they accept the addition of 0.49 mile of Longview Road into the Secondary Road System. ~'° C/ SUBMITTED BY: APPROVED BY: f ~~ , .~ /~ Arnol Covey, irector Elmer C. Hodge Z' of Engineering & Inspections County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred To Eddy Harrison Johnson Minnix Nickens L -(~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22ND DAY OF OCTOBER, 1996, ADOPTED THE FOLLOWING: RESOLUTION WHEREAS, the streets described on the attached Additions Form SR-5 (a) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5 (A) to the secondary system of state highways, pursuant to X33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Moved By: Seconded Yeas: Nays: Vote A Copy Teste: By. Mary Allen, Board Cler L- ~ ~~ Form SR-S ~~W L~ SECONDARY ROADS DIV. Date: October 22, 1996 County: Roanoke MagDisV: [rlinrlGnr Hillc Semndsrv Roads Div. Use Only Route No: Effective Date: Report/Recommendation for Change in Secondary System of State Highways Type and Authority for This Proposed Change ^ Project Addition (Sec. 33.1-229) ~] New Subdivision SVeat (Sec. 33.1-229) ^ Discontinuance (Sec. 33.1-150) ^ Rural Addition (CTB/RAP ~ Sec. 33.1-229) ^ Abandonment (Sec. 33.1-151) ^ Rural Addition (Sec. 33.1-72.1) ^ Abandonment (Project relocation, Sec. 33.1-155) ^ Town Addition (Sec. 33.1-79 or Sec. 33.1-82) Subdivision/ProjectNo Strawberry Mountain Subdivision, Section 1 Street or Road Name Lon view Road Length 0 , 4~ (miles) Termini From• 0 80 Miles W of the Inters of SR 690 (Roselawni & SR739 To: 1.27 Miles W of the Inters of SR 690 (RoselawnJ & SR 739 to a cul-de-sac Right of Way Width S.fL- Ft, Date Recorded: ~ ~ ~~Q~_ Deed Book Page ~ Public Service Provided: ) 5+ (Number of occupied units of varied ownership /explanation of qualifying service) Description of present section8~condition: Two lane, ~nrh ~. g t,rrP,- SPrtinn, ih5~b/c~ of SM-7A Describe work proposed $ resulting section: None Estimated Cost of Proposed Improvment S -0- and Source of Funding ^ 100% VDOT Rural Addition Funds $ ^ 50% VDOT Rural Addition ~ 50% County General Funds 2(5 )= S ^ Cost Bome by Speculative Interests and Secured by County S ^ Assessment or Contribution from Abutting Property Owners 3 ^ County Revenue Sharing Funds S ^ State Revenue Sharing Match (Fiscal Year ) 3 ^ Other ( ) $ Total Funding (must equal estimated cost of proposed improvement) S Remarks: Recommendation ^ Accept ^ Abandon ^ Discontinue Resident Engineer Date Secondary Roads Engineer Date Approved: District Administrator Date Commissioner Date ~~ ~J ~~ a a 4 Q ~_y O E e ~ '_' U S v ~ ~ ^ ~ ~ •~ S `~ ~ ~ a ~ ~ ~ ~ 3 ~ ro ~' ~ c 5 Y ; L ~ o ~ ~ `o L ~ u < Z f~1 O~ ~ n yl~J G Q c v; ~ c a ~ >°: e 8 {~ O v = ~ ~n °~ c ~ O ~ ~ j o 0 0 v < U H Y Y U Z ~ C e s w ~ O O u1 ~r1 M OG n p4 n CJ] ~O C!~ ~O ~ ~ 00 ~ 00 0 ~ ~ o o u ~ o ~ e a o a a a a a a a a a a R: fY-~ R.' mrn Cn C/~ CJ~ ° c a w ^ w w ^- ~ o ^ o o -- a~i v v ~ ~ ~ ~ ~ c C <C C G t~ 4 E 4 a y E 4 & H a H H ~ O O O O D a w w w p.., ~ o ~ o o ~ ~ 3 3 ~ 3 3 ~ ~ 8 ~ ~ v m v ~ N ~ v w v ^ ~ r ° y .--I r-I r-1 ra N e • ~ m o m e ~ . ~ o m o m ~ O O ~ ~ ~ O O c ~ ~ ~ ~ ~ ~ ~ u 00 N N N ° ° o a a a ~ a a a o ~°- a S ~ S ~ r°- ~ S ~ ~ ~ ~°- ~ ~ ~ ~ ~ ~ a x 0 0 3 `o L .m ~ ~ O ~ ~ ~ e •'~ •'~ ~ d~0 b~0 m Z G C o 0 0 a a r N' t7 ~ N O ~ ~, Q 2 C Z LL O 2 O U W U C...' ~"~~ ~; NORTH ROANOKE COUNTY ENGINEERING & STREET ACCEPTANCE FOR STRAWBERRY !~iOIINTAIN SIIBDIVISION INSPECTIONS DEPARTMENT >~ ~~ ~~ THE BOARD OF SUPERVISORS OF ROANORE COUNTY, IN REGULAR MEETING ON THE 22ND DAY OF OCTOBER, 1996, ADOPTED THE FOLLOWING: RESOLUTION 102296-4.f REQUESTING ACCEPTANCE OF STRAWBERRY MOUNTAIN DRIVE, AND SUNBERRY CIRCLE FROM THE INTERSECTION OF LONGVIEW ROAD (SR739) PLATTED UNDER THE "STRAWBERRY MOUNTAIN SUBDIVISION, SECTION #1 AND #2~ INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Nickens Seconded By: None Required Yeas: Supervisors Eddy., Minnix, Harrison, Nickens, Johnson Nays: None A Copy Teste: . ~L.C-G,/t..~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation ..._ _.__._.-'..cvac-.._...~--_ `..~~ _.. ...\. 1"s ~> 6768 DESCRIPTIONS: 1} Strawberry Mountain Drive: From the intersection of Longview Road to a cul-de-sac. LENGTH: (1) 0.40 MILES RIGHT OF WAY: (1) S0 FEET ROADWAY WIDTH: (1) 30 FEET SERVICE: (1) 16 HOMES 2) Sunberry Circle: From the intersection of Strawberry Mountain Drive to a cul-de-sac. LENGTH: (1) 0.13 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 30 FEET SERVICE: (1) 7 HOMES ROANOKE COUNTY ENGINEERING & STREET ACCEPTANCE FOR STRAWBERRY ?~iOIIlHTAIN STTBDIVISION INSPECTIONS DEPARTMENT ? ~- PROPOSED ADDITIONS SHOWN IN GRAY Form SR-S SECONDARY ROADS DIV. Date: October 22, 1996 County: Roanoke Mag Distr: Windsor Hills Secondary Roads Div. Usc Only Route No: E[[eetive Date: Report/Recommendation for Change in Secondary System of State Highways Type and Authority for This Proposed Change ^ Project Addition (Sec. 33.1-229) New Subdivision SVeot (Sec. 33.1-229) ^ Discontinuance (Sec. 33.1-150) ^ Rural Addition (CTB/RAP $ Sec. 33.1-229) ^ Abandonment (Sec. 33.1-151) ^ Rural Addition {Sec. 33.1-72.1) ^ Abandonment (Project relocation, Sec. 33.1-155) ^ Town Addition (Sec. 33.1-79 or Sec. 33.1-82) Subdivision/ProjectNo Strawberry Mountain Subdivision Street or Road Name _-StrawhPrr~ Mrnmra;n llr ,r._c,p1~ee_=z~:-;•it Length O-~~ (miles) Termini From: t „~ Nr' i o~ rr € T +- ~~€-~Fr (3~9 & ~~° To: 1 67 mi 1 p4 NLJ of SR 7'i9 to tcin C>~-~je,~arc Right of Way width 5Q Ft, Date Recorded: 3 /3 /90 pj, at -Book ] 2 Page R ~ Public Service Provided: 23 (Number of occupied units of varied ownership /explanation of qualifying service) Description of present section ~ condition:. TTrbGn SPrt; nn of na~ramanr Describo work proposed & resulting section: Estimated Cost of Proposed Improvment S -0- and Source of Funding ^ 100% VDOT Rural Addition Funds S ^ 50% VDOT Rural Addition & 50% County General Funds 2($ )_ $ ^ Cost Bome by Speculative Interests and Secured by County 5 ^ Assessment or Contribution from Abutting Property Owners 3 ^ County Revenue Sharing Funds 5 ^ State Revenue Sharing Match (Fiscal Year ) S ^ other ( ) $ Total Funding (must equal estimated cost of proposed improvement) 3 Remarks: Recommendation ^ Accept ^ Abandon ^ Discontinue Resident Engineer Date Secondary Roads Engineer Date Approved: District Administrator Date Commissio ner Date C m L U O Q ~• dl B_ E s S b a a~ ~~ `9 Y u 0 E M a ' A 0 Q C ~; > c a ~ O .; i?"~;~ .. ~+ ~ ~ '~ ~ O M ~ ~t U O O < a 0 r 2 _~ i Y _ 3 ~ o O ~ v ~n ~n n o o i a e a ~ a i a° b a° a° e 0 c a N •O a M ~ ~ Q v a~ H U] i E i & S ~ Sd O O O O O ~ r 4-d r--I U-I 4-I ~ O W O O v ~ ~ ~ g a> m N ~ cn b O \ N v r a ~ .--I M rl ri m •r-I a •rl •rl + e a e e o o ~ ~ "~ ' ~ O O O O O O $ O M ~ ~ ~ ~ ~ E n ~7 ~ M ~7 a a b b a 8 `o o Y o o Y Y Y Y Y Y ; ~ ~ Q x ~ ¢ F x a ° ~ ii o r ° a u. o r ° S a` o r ° a a tL o r ° ~ ti o r a ~ a u`. o r S a u. o r a 0 0 3 3-i m ~1 •r~ _ $ D, Q U ~ ~ a v•~ ~ ~ ~ .o ro ~+ ~ ~ Z ~ A ~ ~ N ~ ~ C ~ Z .- Nom` W t N O A m r0 Z O Z O r U LL h- W U ~°"' 2 ACTION # ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE• AGENDA ITEM• October 22, 1996 Acceptance of Strawberry from the intersection of the "Strawberry Mountain the Virginia Department System. Mountain Drive and Sunberry Circle Longview Road (SR739), platted under Subdivision, Section #1 & #2" into of Transportation (VDOT) Secondary COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: ~~ Development Enterprises Incorporated, the developers of "Strawberry Mountain Subdivision, Section #1 & #2," requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.40 mile of Strawberry Mountain Drive and 0.13 mile of Sunberry Circle. Staff has inspected these roads, with representatives of the Virginia Department of Transportation, and found these roads to be acceptable. The developer is in the process of acquiring a quitclaim from American Electric Power. As soon as we receive the quitclaim, we will forward the resolution to the State for acceptance. FISCAL IMPACTS: No County funding is required. STAFF RECOMMENDATION: Staff recommends that the Board approve a resolution to VDOT requesting that they accept the addition of 0.40 mile of Strawberry Mountain Drive and 0.13 mile of Sunberry Circle into the Secondary Road System. ~~~ SUBMITTED BY: ~~ Arno d Covey, of Engineerin Approved ( ) Denied ( ) Received ( ) Referred To APPROVED BY: Director Elmer C. Hodge g & Inspections County Administrator -------------------------------------------------- ACTION VOTE Motion by: No Yes Abs Eddy Harrison Johnson Minnix Nickens L-7 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 22ND DAY OF OCTOBER, 1996, ADOPTED THE FOLLOWING: RESOLUTION WHEREAS, the streets described on the attached Additions Form SR-5 (a) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5 (A) to the secondary system of state highways, pursuant to X33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote A Copy Teste: Moved By: Seconded By: Yeas: Nays: Mary Allen, Board Cler ~.~' "~ ~~ Form SR-S ~~~~ SECONDARY ROADS DIV. Date: October 22 1996 County: Roanoke Mag Distr: Windsor Hills Secondary Roads Div. Use Only Route No• Effective Date: Report/Recommendation for Change in Secondary System of State Highways Type and Authority for This Proposed Change ^ Project Addition (Sec. 33.1-229) New Subdivision SVeat (Sec. 33.1-229) ^ Discontinuance (Sec. 33.1-150) ^ Rural Addition (CTB/RAP & Sec. 33.1-229) ^ Abandonment (Sec. 33.1-151) ^ Rural Addition (Sec. 33.1-72.1) ^ Abandonment (Project relocation, Sec. 33.1-155) ^ Town Addition (Sec. 33.1-79 or Sec. 33.1-82) Subdivision/ProjectNo Strawberry Mountain Subdivision Street or RoadNamo StrawbPrr3r Mnnnra;n n,- ~. c,,,,>,orr=, r;r Length 0.53 (miles) Termini From: To: 1 67 tni 1 PS lQGI of SR 7'~A to torn rill -rlP-c~rc Right of Way Width j0 Ft. Date Recorded: 3/3/90 Plat -Book 12 Page R7 Public Service Provided: 23 (Number of occupied units of varied ownership /explanation of qualifying service) Description of present section 8, condition: lJrhSn Sent i n n of vamant -- Describe work proposed $ resulting section: Estimated Cost of Proposed Impoovment S -0- and Source of Funding ^ 100% VDOT Rural Addition Funds $ ^ 50% VDOT Rural Addition 8~ 50% County General Funds 2(S )_ $ ^ Cost Bome by Speculative Interests and Secured by County 5 ^ Assessment or Contribution from Abutting Property Owners 3 ^ County Revenue Sharing Funds S ^ State Revenue Sharing Match (Fiscal Year ) S ^ Other ( ) $ Total Funding (must equal estimated cost of proposed improvem ent) S Remarks: Recommendation ^ Accept ^ Abandon ^ Discontinue Resident Engineer Date Secondary Roads Engineer Date Approved: District Administrator Date Commissioner Date IJ a c 0 E L U O Q ~ ~. F ~ 0 E O r a N m o ~ o ~ t E .C ~ ~ a ~' c C a O ~ v ~ I Q ~ L ~ n ~ _ ~ O C ! ~ e C i ~ ~ a ~ ~ Q ~ a ~ ~ ~ ~ ~ N ~ r V Q O ~ a Y ~ N v L Q ~ (% ~ ~ C t Q < ~ .~ e+1 a ~ .r ~ A O •a v > c a :_ S :;>;>i2''" V V • C ~ ~ O M ~ '_' U O O < e~ 8 O H 2 7 e 3 ~ 0 0 d ~ ~n ~n ~ ~ n 0 e 0 ~ o ~ a ° o ae ° o a ce ° ae a a° a a a a c a c N ~ ~ `~ V] 1 1 z H C /) ~ ~ ~ ~ ~ ~ ~ . . ~ ~ ~ .- w ,-a w w ~ o a o o ~ v 3F o ~3 3 v < Z ~ ~ fn N !~ !~ ~ ~ v ~ v v •rl O •r-I •rI ' O C ~ C C i C ~',' 0 ~' ~. 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I 1.24 Ac w 3 ~. :t.~ `L t I.OOx X07 14 33.34x /o ~ i. b a • /Ji20> ti ~ 36 t 4 O. M• >ati ~ 1o iJ~ sa d ~ - ~ 9 ~ a~ 6766 ~ $7 .3Sx I t t~\ a~` a. 1 35 . -- .__. _:._ ___ - PROPOSED ADDITIONS SHOWN IN GRAY DES CRIPTIONS: 1) Strawberry Mountain Drive: From the intersection of Longview Road to a cul-de-sac. LENGTH: (1) 0.40 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 30 FEET SERVICE: (1) 16 HOMES 2) Sunberry Circle: From the intersection of Strawberry Mountain Drive to a cul-de-sac. LENGTH: (1) 0.13 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WZDTH: (1) 30 FEET SERVICE: (1) 7 HOMES ROANOKE COUNTY ENGINEERING & STREET ACCEPTANCE FOR STRAWBERRY ?MOUNTAIN SUBDIVISION INSPECTIONS DEPARTMENT ~~ r A-102296-4.g ACTION # ITEM NUMBER L~ MEETING DATE: October 22, 1996 AGENDA ITEM: Request from the School Board for appropriation of $789,400 to purchase technology equipment to be funded by grant by the Department of Education. COUNTY ADMINISTRATOR'S COMMENTS: It is my understanding that this does not constitute a request for an advance of funds by the Board of Supervisors. Recommend approval. BACKGROUND: The 1996 Virginia General Assembly approved funding to be allocated by the Virginia Board of Education to each school division for technology equipment. Roanoke County's portion of the grant is $789,400 to be received after the Commonwealth's bond sale in May 1997. It is the desire of the Roanoke County School Board to purchase with grant funding computer and networking equipment for each of its twenty-eight schools. Inasmuch as the funding will not be received from the state until after the May bond sale, the school board is requesting that an appropriation be made to the school grant fund, along with an offsetting revenue appropriation, which would allow immediate purchase of equipment. FISCAL IMPACT: No local matching required. There will be a recognition of grant revenues of $789,400 and an appropriation for technology equipment of the same amount. STAFF RECOMMENDATION: Staff recommends appropriating to the School Grant Fund $789,400 as school grant revenues and as grant expenditures for technology equipment. Jan James, ssociate Director Elmer C. Hodge of Instructional Technology County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Harry C. Nickens to approve VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Dr. Deanna Gordon, Superintendent of Schools Diane D. Hyatt, Director, Finance L-' FROM THE MINUTES OF THE COUNTY MEETING IN REGULAR SESSION AT THE BOARD ROOM OF THE ROANOKE OFFICES. SCHOOL BOARD OF ROANOKE COUNTY 6:05 P.M. ON OCTOBER 10, 1996 IN COUNTY SCHOOLS ADMINISTRATIVE RESOLUTION OF THE SCHOOL BOARD OF ROANOKE COUNTY DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF ONE OR MORE GRANTS MADE BY THE COMMONWEALTH OF VIRGINIA FOR CERTAIN EXPENDITURES TO BE MADE IN CONNECTION WITH THE ACQUISITION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS WHEREAS, Roanoke County Public Schools (the "Division") is a political subdivision organized and existing under the laws of the State of Virginia; and WHEREAS, the Division will pay, after the date hereof, certain expenditures (the"Expenditures") in connection with the acquisition, construction and/or equipping of classroom computers and networking (the "Project"), as more fully described in Appendix A attached hereto; and WHEREAS, the Roanoke County School Board of the Division (the "Board") has determined that the money to be advanced on and after the date hereof to pay the Expenditures are available only for a temporary period and it is necessary to reimburse the Division for the Expenditures from the proceeds of one or more grants to be made by the Commonwealth of Virginia (the "Grants") from the proceeds of its tax exempt equipment notes (the Notes"); NOW, THEREFORE, BE IT RESOLVED BY THE BOARD AS FOLLOWS: Section 1. The Board hereby declares the Division's intent to reimburse the Division with the proceeds of the Grants for the Expenditures with respect to the Project made on and after November 1, 1996. The Division reasonably expects on the date hereof that it will reimburse the Expenditures with the proceeds of the Grants. Section 2. Each Expenditure will be of a type properly chargeable to capital account under general federal income tax principles (determined in each case as of the date of the Expenditure). Section 3. The maximum cost of the Project is expected to be $789,400. i ~ L-~ Section 4. The Division will make a reimbursement allocation, which is a written allocation by the Division that evidences the Division's use of proceeds of the Grants to reimburse an Expenditure, no later than 18 months after the later of the date on which the Expenditure is paid or the Project is placed in service or abandoned, but in no event more than three years after the date on which the Expenditure is paid. The Division recognizes that exceptions are available for certain "preliminary expenditures," costs of issuance, certain de minimis amounts, expenditures by "small issuers" (based on the year of issuance and not the year of expenditure) and expenditures for construction projects of at least 5 years. Section 5. This resolution shall take effect immediately upon its passage. PASSED AND ADOPTED this tenth day of October, 1996. Adopted on motion of Mr. Stovall, seconded by Mr. Canada and on the following recorded vote: AYES: Jerry L. Canada, William A. Irvin, III, Marion G. Roark, Michael W. Stovall and Thomas A.Leggette. NAYS: None TESTS: 7 i~ Clerk c: Mrs. Penny Hodge Mrs. Diane Hyatt File ~-C FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON SEPTEMBER 25, 1996 IN THE BOARD ROOM OF THE ROANOKE COUNTY SCHOOLS ADMINISTRATIVE OFFICES RESOLUTION REQUESTING AN APPROPRIATION BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHICH WILL ENABLE THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY TO PURCHASE TECHNOLOGY EQUIPMENT. WHEREAS, the County School Board of Roanoke County has received a grant of $789,400 from the Virginia Department of Education as its portion of funding approved by the 1996 General Assembly for technology equipment, and WHEREAS, said school board will expend the grant funds for computers and networking equipment for each of the twenty-eight schools in the division, and WHEREAS, it is the desire of the school board to purchase equipment to enhance technology instruction within the classroom during the current school year, and WHEREAS, the grant funding will not be received by the school division until after bond notes are sold in May 1997; THEREFORE, BE IT RESOLVED, that the County School Board of Roanoke County requests an appropriation of $789,400 to the School Grant Fund which would allow the timely purchase of equipment prior to May 1997. Adopted on motion of Mr. Stovall, seconded by Mrs. Roark and on the following recorded vote: AYES: Jerry L. Canada, William A. Irvin, III, Marion G. Roark, Michael W. Stovall, Thomas A. Leggette NAYS: None TESTE: o~~ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Beginning Balance at July 1, 1996 (unaudited) $7,176,332 7.92% Oct 8,1996 Public -Private Partnership (250,000) Oct 8,1996 Trevalian Road Water Project (19,200) Balance at October 22, 1996 $6,907,132 7.63% Changes below this line are for information and planning purposes only. Balance from above $6,907,132 Reserve for R.R. Donnelly -Phase II (570,000) Potential Liability (1,200,000) $5,137,132 5.67% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1996-97 General Fund Revenues $90,565,107 6.25% of General Fund Revenues $5,660,319 Respectfully Submitted, Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Gen96. WK4 ~-~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1996 (unaudited) $648,413.00 (Includes final payment from City of Salem which was received in June 1996) Balance at October 22, 1996 $648,413.00 I Respectfully Submitted, ~~~.~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap96. WK4 d -3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1996-97 Original Budget $305,313.00 August 27, 1996 Public-Private Partnership (105,220. Balance at October 22, 1996 $200,093.00 Respectfully Submitted, p~.a,~ ~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Board96. WK4 • i• y ACTION # ITEM NUMBER O-` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22, 1996 AGENDA ITEM: Accounts Paid -August 1996 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: $3,226,167.64 Payroll: 8/9/96 $630,511.67 8/23/96 644,849.54 1,275,361.21 $4,501,528.85 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: Diane D. Hyatt Director of Finance Approved () Motion by No Denied () Eddy Received () Harrison Referred () Johnson To () Minnix Nickens APPROVED: ~~~ ~~ Elmer C. Hodge County Administrator Yes Abs • ~. ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 24, 1996 AGENDA ITEM: Accounts Paid -September 1996 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: i• Payments to Vendors: Payroll: 9/6/96 632,073.43 9/20/96 637,698.85 2,642,925.12 $3,912,697.40 1,269,772.28 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. i• SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: ~c ~~-- Elmer C. Hodge County Administrator Approved () Motion by Denied () Eddy Received () Harrison Referred () Johnson To () Minnix Nickens No Yes Abs o-y m:\finance\common\board\acctpaid.sep October 15, 1996 d~ e~®,q '~` n 1 i~ P~h0. Tn'...- DAVID R. GEHR COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219-1939 October 4, 1996 Mr. Elmer C. Hodge Roanoke County P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: --~_ JAMES S. GIVENS STATE SECONDARY ROADS ENGINEER The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in September 1996. All additions to and abandonments from the Secondary System are effective the day they are approved by the State Secondary Roads Engineer. This date appears in the far right column of the monthly report. These changes will be presented to the Commonwealth Transportation Board at its monthly meeting on October 17, 1996. If you have any questions or comments about this report, please call Martin Law at 786-7399. James S. Givens State Secondary R ds Engineer JSG/MII TRANSPORTATION FOR THE 21ST CENTURY v a~ o 0 '-' u w w W ~ C ~ ~ ~ ~ ~ FQ ~ ~ 6a O R ~ C ~ ~ Aa ~~ ~_ ~, ~~ o 0 0 a ~, ~ d a rz 0 d C U O ~ ~ s O '~ ~ d p0 ~ ~ N }' O ~n o z H o c4 v~ a 0 AG 5 0 ~ c, °: ~ ;; o ~, ~ o ~ ~ LTi c~ o ~ w c o0 ~ 0, a w .~ ~ z .> ~ ~ Q > y L '~ f"" ~, O O v ~ o i ~ ' ' ~ g • a • W r ~ ~ Y y V •^ ~ r_ ao ! ~ a ~ a N a° ~ ~ ~ ~ o ~ a '~ U 0 'r= ~ 0 0 q, p ~ n :~ b ~~ b ~ ~' ~ Q Q "~ ~~~.. -~ ACTION NO. ITEM NUMBER t~ ` ~°' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22, 1996 AGENDA ITEM: Report of Claims Activity for the Self-Insurance Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In accordance with the Self-Insurance Program, Ordinance #61494-4, Section 2-86.C attached is the 1st Quarter (July, August and September- claims activity and status report. FISCAL IMPACT: STAFF RECOMMENDATION: Respectfully submit Approved by, ~ J ~ ~-s~.- ~`~ Robert C. Jerniga Elmer C. Hodge Risk Manager County Administrator ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Harrison Referred ( - Johnson To ( ) Minnix Nickens g:\ris km g mt\trustees\boa rd. rpt ~ z ° ° ° ° W ~ O O ° O O } O O Q a O F N ~ ~ Q N J N m N m U ~ c c D ~ ~ Q Y VJ ~L N ~ ~ N H F ~ y ~ y N O o U U W O O O O O ~ ~ O O O W N Cp ~ ~ W ~ W T F Q O ~ M ~ W ~ m - ~ N ~ ~ W LL ~ _N U Y d W ~ N L j O w c W ~ 0 Y ,~ ~ ~ a a a W ~ ~ O ~ U v ~ m N H N } ~ J N W ~, in m E Z W ~ ~ H 7 ~ ~ N U O ~ } Z } ~ a `° a F. ~ ~ U ~ ~ ~ ~ ~ m N Q Q Y m N W Z J a E 2 W O J O ~ W W ~ N Q 7 O -p ~ w N m S ~ E Q ~e ~ o ~ r O m Q ~' H Z w ~ o y H a ~ ~ w o U_ ~_ D O a O cn f' Z W cD ~ co ~ U p N U ^ N Q O O O J 00 N m c ~ Z U O O 0) m a D - Cn ~ O O O O O O M O O M O O O O O O O O O O Z W O O O W O t~ O O O ~ ~ O O ~t ~. N O M Q O O a O H ~°C E E E E ` ` E E y m a`> ~ m a~ N m a > m m m Q ~ m ~ ~ m m ~ m m ~ 7 U? Y Y Y C C 'Y C C Y Y U . C R U . U ~ O U U ~ N ~ U ~ U o 3 ~ 3 3 ~ ~ ~ ~ ~ 3 3 Q O) D1 Q1 07 J Q) D7 ~ N_ ~ ~ N N ~ N_ N ~ N N Q 47 O 67 N N C N N C N N C ~ O O O O y O O _ O _ O _ O Q O O O. O O. U U U U U O U U O U U O O O O O O O O O O O O M M O O O O O O O O O O O 00 00 j O O O O O O O O O O O O ~ M M O W M M ~ W M M W ~ O F- M ~ Q W m a ~ N H LL W N U O L H ~ U U ~ t0 N ~ 7 O Q1 C a ) ~ W ~ C U N ~ ~ O C _ . O .C fA ~ - O ~ C O C N W O d O L 7 C _ C Y QJ ~ y ~ U 3 ~ a~ m ~ m .o a i o o H ~ N n 3 m ~ ~ +~ ~~ •Y Z W ~ Q •C ~ t ,C ~ ~ N ~ "O ~ H ~ '~ ~ ~ i C ~ E N O O V ~ 0 'O . Y ~ ~ L7 U U a H W ~, L 7 T m ~ m L ), ~ m m Q J- U ~ m ~ L ~ ~ w 3 ? ~ 'o c a C o 0 U ~ - O ~ O O ~ Q N J Q ~ ~ ~ N N N f N 7 ~ ~ O ~ C = LL LL N W Z J (O ~+ U 0 E U .1L ~ T O U i i ~ Y d N IO ~ a '++ L Q O. ~ J ~ ~ ~ ~ ~ C N > > W ` Y C m 3 - Y Y !n fn Z N +'.~ ~ ~ ~ N O !.') 2 m ~ ~ W N c0 - 0 ` ` ' U C N 3 aU-~ O O' L 4' ~ N N ~ U ~ ~ >N N ~ Q ~ O = > n ~ U (n ~ ~ 2 U U O C (n ( W N i- ~ ~ ~ Qa ~' ~ ~' ~ ~ ~' N ~ N ~ > W Y - ,C - - ~ ~ ~ ~ > > a ~ n. ~ ~ ~ CO (O fD CO CO CO ~ CO (O N (O (O Z 01 ~ ~ m ~ ~ 01 41 ~ ~ M M W ~ h- ~ N M M ~ W ~ ~ ~ Q O O N M O N O O O Q U U n n ~ n ~ ro o ao m rn rn o O o O o 0 o O o O o Q N y O C ~ ~ CO I~ W O ' 0 Q O O O O N M . ~ M M 0 J Z O O O O O O O O O O) O O p7 U M m ~ a r 1 ACTION NO. ITEM NO. ~ `" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22, 1996 AGENDA ITEM: Update on Williamson Road Project. COUNTY ADMINISTRATOR'S COMMENTS: Various initiatives are underway for the Williamson Road Project. These initiatives fall into two general categories; Streetscape and PublicfPrivate Partnerships. Listed below is the status of each specific project. Funding for each of the listed projects has been previously approved and appropriated by the Board of Supervisors. Project status is as follows: Contract has been awarded for the design, planting and maintenance of a $20,000 landscaped gateway at the intersection of Williamson Road and Plantation Rd. Final designs are being completed by Plantation Nursery, and will be submitted to VDOT for approval. Planting is expected to begin in Late Fall 1996. A landscaped planting bed has been designed for a median location near the Botetourt County line. Plans for the bed have been submitted to VDOT for approval. Late Fall 1996 planting is anticipated. Project cost: $2,500 Valley Beautiful has approved a $1,000 matching grant for the County to plant trees at the intersection of Peters Creek Road and Williamson Road. VDOT approval and Fall 1996 planting is anticipated. o -~ 7 2 The County has authorized the planting of approximately 25 crepe myrtles within the Williamson Road median between Hollins College and the Botetourt County line. VDOT approval has been requested. Project cost: $5,000 Roanoke County has maintained and mowed the medians and R/W's within the corridor during this year's growing season. Included within this-item has been the occasional sweeping of the streets within the corridor. Mini-Matching Grant Program has been established and advertised, with a total budget of $23,500. Monthly application cycle has been established. Several grant requests totaling $4,600 have been received for first grant cycle. IDA will consider these requests on November 12th. Ten additional businesses/property owners have expressed strong interest in the program and intend to file grant applications. Design Services contract has been awarded to Hill Studios. Under this $5,000 contract, Hill Studios will provide conceptual design services for businesses wishing to receive ideas on how they can upgrade their facades, signage, and landscaping in accord with the Williamson Road Design guidelines. To date, design services have been provided to one business, and four additional businesses are pending. "Oren House Under a Tent" was was to publicize programs and people attended, and five new intent to make improvements. held on October 7th. Purpose initiatives. Approximately 24 businesses indicated their Draft ordinance has been prepared authorizing a Partial Tax Exemption for Rehabilitated Properties. Staff is researching administrative aspects of the ordinance, and possible financial impacts for Roanoke County. Submittal to the Board for first reading is not anticipated until January 1997. Respectfully Submitted, ~ ~ /l,/'~ Terrance L Harri on, AICP Approved, -~ i,~' Elmer C. Hodge G"~ 3 Director of Planning and Zoning County Administrator Action Vote No Yes Abs Approved ( ) Motion by Eddy Denied ( ) Harrison Received ( ) Johnson Referred Minnix to Nickens • • ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 24, 1996 AGENDA ITEM: Work Session on Financial Information for the Year Ended June 30, 1996 and First Quarter Revenue Review for 1996-97 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a work session concerning the following financial information: 1. The results of operations for the year ended June 30, 1996. 2. Review of the first quarter revenues for the fiscal year 1996-97 Information will be distributed at the Work session for this session with the Board members. SUBMITTED BY: ,C..cc-r,.e.~ ~. i~C.1~ Diane D. Hyatt Director of Finance APPROVED: ~~~ Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To O No Eddy Harrison Johnson Minnix Nickens Yes Abs M:\FINANCE\COMMON\BOARD\10-22-96.A October 17. 1996 County of Roanoke °i / Financial Work Session FY 1996-97 October 22, 1996 0 0 0 0 0 ~ 0 0 0 0 0 0 0 0 0 ~ o ~ o y ~ N ~ 00 N ~--~ N Q~ r ~O d: M ~ ~O o0 0o r O ~O oo ~O y ' -~ ~.. 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U ~ k y~ ~ ~ ~ ~ ~ I-~ ~ ~ ~ ~ ..N ~ ~ 4r ~ ~ ~ W f ' ~ N ~Sr 'Q \\ R a+ ~ Ci-. ~ ''U ^s ~r ,. , it y 1 ., ° 1 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Beginning Balance at July 1, 1996 (unaudited) Add to fund balance from 1995-96 operations Revised beginning balance at July 1, 1996 (audited) Oct 8,1996 Public -Private Partnership Oct 8,1996 Trevalian Road Water Project Balance at October 22, 1996 Amount $7,176,332 1,440,559 8,616,891 (250,000) (19,200) $8,347,691 Changes below this line are for information and planning purposes only. Balance from above $8,347,691 Reserve for R.R. Donnelly - Phase II (570,000) Potential Liability (400,000) $7,377,691 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1996-97 General Fund Revenues $90,565,107 6.25% of General Fund Revenues $5,660,319 M:\Finance\Common\Board\Gen96a.WK4 of General Fund Revenues 7.92% 9.22% 8.15% 2 CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1996 (unaudited) (Includes final payment from City of Salem which was received in June 1996) Sale of surplus equipment during 1995-96 Amount added per rollover policy Revised beginning balance at July 1, 1996 (audited) Balance at October 22, 1996 M:\Finance\Common\Boazd\Cap96a.WK4 $648,413 46,093 424,527 1,119,033 $1,119,033 3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1996-97 Original Budget $305,313.00 August 27, 1996 Public-Private Partnership (105,220.00 Balance at October 22, 1996 $200,093.00 Respectfully Submitted, Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Board96. 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N E O Q f U U ~ ~ d ~ u ! r N ~ ~ ~ O ~ ~ [~ CD ~ ~ 2 ~ U O 0. ti ~ U ~ ~ U ti ~ . ~ S ''~ ~ / Memo To: Diane Hyatt, Director of Finance From: Tim Gubala, Director of Economic Development , ~ ~~- Subject: Economic Development Project Payback Projections Date: October 21, 1996 The following economic development projects are expected to be in operation during the first half of 1997: Project Projected Annual Payback Occupancy ate Harris Teeter $400,000 Spring 1997 R.R. Donnelley $539,600 May 1997 Acme Business Machines $47,075 Spring 1997 Optical Cable Corporation $50,850 Spring 1997 Simpson-Tharp Funeral $26,166 January 1997 $1,063,691 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 22, 1996 RESOLUTION 102296-5 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~. ~~, Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session i M AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 22, 1996 RESOLUTION 102296-6 AUTHORIZING AN APPEAL FROM THE DECISION OF THE VIRGINIA COMPENSATION BOARD AND APPROPRIATING $20,000 TO RETAIN OUTSIDE COUNSEL TO REPRESENT SHERIFF GERALD 3. HOLT AND ROANORE COUNTY IN SAID APPEAL WHEREAS, the Virginia Compensation Board reduced the staffing levels of the Roanoke County Sheriff's Office by 6.4% for Fiscal Year 1996-97; and WHEREAS, the Compensation Board used inaccurate data in inmate population in their assessment of staffing needs study of the Sheriff's Office; and WHEREAS, the Compensation Board failed to accurately assess the safety and security needs for the Roanoke County Courthouse; and WHEREAS, upon appeal through the administrative process by Sheriff Gerald S. Holt and Roanoke County, the Compensation Board elected not to reinstate the staff positions cut for Fiscal Year 1996-97. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors authorizes the commencement of appropriate legal proceedings to appeal the decision of the Compensation Board; and 2. That the sum of $20,000 is hereby appropriated from the Board Contingency Fund to retain outside legal counsel to assist the Sheriff and the County in this appeal. 1 On motion of Supervisor Nickens to adopt the resolution, and appropriate $20,000 from the Board Contingency Fund instead of Unappropriated Balance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: y~--~,.~- ,mod Q.c~.e_.~~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Gerald S. Holt, Sheriff Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney 2 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22, 1996 AGENDA ITEM: Request for a resolution authorizing an appeal from the decision of the Virginia Compensation Board and appropriating $20,000 to retain outside counsel to represent Sheriff Gerald S. Holt and Roanoke County in said appeal. COUNTY ADMINISTRATOR'S COMMENTS: ~,m ~u~o ~ BACKGROUND• As a result of the Virginia Compensation Board's reduction in funding for the Roanoke County Sheriff's Office effective July 1, 1996, safety and security for personnel, inmates, and the general public have been placed in jeopardy both in the Roanoke County- Salem Jail and the Roanoke County Courthouse. The County Administrator and Sheriff have exhausted all administrative means by way of appeals to resolve this issue with the Compensation Board. I am requesting that the Board of Supervisors support my position in bringing civil litigation into the Circuit Courts of Virginia for resolution in the re-instatement of the staffing positions that were cut in the 1996-97 fiscal year. SUMMARY OF INFORMATION: Request that the Board of Supervisors consider the attached resolution authorizing an appeal from the decision of the Virginia Compensation Board and appropriating $20,000 to retain outside counsel (Gregory J. Haley of Gentry, Locke, Rakes & Moore) to represent Sheriff Gerald S. Holt and Roanoke County in said appeal. FISCAL IMPACT• $20,000 from the Unappropriated Balance STAFF RECOMMENDATION: Recommend approval of the attached resolution. Respectfully submitted, G ald S. Holt S riff Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Approved by, ,~ Elmer C. Hodge, Jr. County Administrator ACTION VOTE Motion by: No Yes Abs Eddy Harrison Johnson _ Minnix _ Nickens _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 22, 1996 RESOLUTION AUTHORIZING AN APPEAL FROM THE DECISION OF THE VIRGINIA COMPENSATION BOARD AND APPROPRIATING $20,000 TO RETAIN OUTSIDE COUNSEL TO REPRESENT SHERIFF GERALD S. HOLT AND ROANOKE COUNTY IN SAID APPEAL WHEREAS, the Virginia Compensation Board reduced the staffing levels of the Roanoke County Sheriff's Office by 6.4~ for Fiscal Year 1996-97; and WHEREAS, the Compensation Board used inaccurate data in inmate population in their assessment of staffing needs study of the Sheriff's Office; and WHEREAS, the Compensation Board failed to accurately assess the safety and security needs for the Roanoke County Courthouse; and WHEREAS, upon appeal through the administrative process by Sheriff Gerald S. Holt and Roanoke County, the Compensation Board elected not to reinstate the staff positions cut for Fiscal Year 1996-97. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors authorizes the commencement of appropriate legal proceedings to appeal the decision of the Compensation Board; and 2. That the sum of $20,000 is hereby appropriated from the Unappropriated Balance to retain outside legal counsel to assist the Sheriff and the County in this appeal. C:\OFFICE\ W PW IN\ W PDOCS\AGENDA\ GENERAL\COMPBDSUE S-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 22, 1996 RESOLUTION 102296-7 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANORE, VIRGINIA, AUTHORIZING THE ISSUANCE AND SALE OF THE COUNTY OF ROANORE, VIRGINIA, SEWER REVENUE BOND, SERIES 1996, IN THE MAXIMUM PRINCIPAL AMOUNT OF UP TO $13,100,000, AND SETTING FORTH THE FORM, DETAILS AND PROVISIONS FOR PAYMENT THEREOF RECITALS A. The Board of Supervisors of the County of Roanoke, Virginia (the "Board"), has determined that it is necessary to finance the County of Roanoke, Virginia's (the "County") portion of the upgrade and improvements to the Roanoke regional wastewater treatment facility and the County's share of improvements to the Tinker Creek and Roanoke River interceptors (the "Project"), and that it is necessary and expedient to borrow up to $13,100,000 and to issue the bond of the County to provide funds to pay the costs of the Project. B. The Board has also determined to secure such bond by a pledge of the County's sewer system revenues. C. On October 22, 1996, the Board held a public hearing on the issuance of such bond in accordance with the requirements of Section 15.1-227.8 of the Code of Virginia of 1950, as amended (the "Virginia Code"). D. The Board has determined to sell such bond to the Virginia Water Facilities Revolving Loan Fund (the "Fund") pursuant to the terms of the Financing Agreement (as defined below). E. The latest draft of the Financing Agreement, to be dated such date as will be specified by the Fund (the "Financing Agreement"), between the County and the Fund (acting by and through the Virginia Resources Authority) is on file with the County Administrator. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, THAT: 1. Election to Proceed Under Public Finance Act of 1991. The Board hereby elects to issue the Bond (as defined below) under the provisions of the Public Finance Act of 1991, Chapter 5.1 of Title 15.1 of the Virginia Code, as amended (the "Public Finance Act") without regard to the requirements, restrictions or other provisions contained in the Charter of the County. 2. Authorization of Bond and Use of Proceeds. The Board hereby determines that it is advisable to contract a debt and to issue a bond (the "Bond") of the County in the maximum principal amount of up to $13,100,000, and to sell the Bond to the Fund, all pursuant to the terms of this Resolution, the Public Finance Act and the Financing Agreement. The issuance and sale of the Bond upon such terms are hereby authorized and approved. The Bond shall be known as the "County of Roanoke, Virginia, Sewer Revenue Bond, Series 1996." The proceeds from the issuance and sale of the Bond shall be used, together with other available funds, to pay the costs of the Project. 3. Details of Bond. The Bond shall be issued as a single bond in fully registered form and shall be dated the date of its issuance and delivery. The County Administrator is authorized and directed to determine and approve all of the other final details of the Bond, including without limitation, the maximum principal amount authorized to be advanced thereunder, the interest rate, the maturity or payment dates and amounts and the final maturity date; provided, however, that (i) the maximum principal amount authorized to be advanced under the Bond shall not exceed $13,100,000, (ii) the interest rate on the Bond shall not exceed six percent (6%) per annum, (iii) the Bond shall have a substantially level maturity or payment schedule from and after the date on which the first payment of principal is due thereunder, and (iv) the final maturity date of the Bond shall be approximately twenty (20) years after the final advance of money under the agreement. The County Administrator's approval of such details shall be evidenced conclusively by the due execution and delivery to the Fund of the Bond on the County's behalf . 4. Pledge of Revenues. The Bond shall be a limited obligation of the County and, except to the extent payable from the proceeds of the sale of the Bond or the income, if any, derived from the investment thereof, is payable exclusively from the revenues of the County's sewer system, which the County hereby pledges to the payment of the principal of the Bond pursuant to the terms of the Financing Agreement. Neither the Commonwealth of Virginia nor any of its political subdivisions, including the County, shall be obligated to pay the principal of the Bond or other costs incident to it except from the revenues and any other money or property pledged for such purpose, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia or any of its political subdivisions, including the County, is pledged to the payment of the principal of the Bond or other costs incident to it. The issuance of the Bond does not directly, indirectly or contingently obligate the Commonwealth of Virginia or any of its political subdivisions, including the County, to levy any taxes for the payment of the Bond. 2 5. Form of Bond. The Bond shall be in substantially the form attached as Exhibit A to this Resolution, with such variations, insertions or deletions as may be approved by the Chairman of the Board (the "Chairman") whose approval shall be evidenced by his execution of the Bond on the County's behalf. There may be endorsed on the Bond such legend or text as may be necessary or appropriate to conform to any applicable rules and regulations of any governmental authority or any usage or requirement of law with respect thereto. 6. Redemption of Bond. The Bond shall be subject to optional redemption at the direction of the Board, without penalty or premium, in whole or in part, at any time, upon the terms set forth in the Bond and the Financing Agreement. 7. FxP~ution and Deliverv of Bond. The Chairman is authorized and directed to take all proper steps to prepare and to execute an appropriate negotiable Bond. The Clerk of the Board (the "Clerk") or the Deputy Clerk of the Board (the "Deputy Clerk") are authorized and directed to affix the seal of the County to the executed Bond and to attest it and then to deliver the Bond to the Director of Finance. The Director of Finance shall deliver the Bond or cause the Bond to be delivered to the Fund upon payment of the first principal advance thereunder. The Fund's Authorized Representative shall enter the amount and date of each principal advance as provided in the Certificate of Advances attached to the Bond when the proceeds of such advance are delivered to the County. The Chairman, the Clerk or Deputy Clerk and the County Administrator are further authorized and directed to agree to and to comply with any and all further conditions and requirements of the Fund not inconsistent with this Resolution in connection with the Fund's purchase of the Bond. 8. Temporary TXpewritten Bond. The County shall initially issue the Bond as a single bond in typewritten form. If the Bond is in typewritten form, upon the written request of the registered owner of the Bond and upon surrender of the Bond in typewritten form, the Board shall promptly cause the preparation, execution and delivery to such registered owner of a bond in printed form of the same maturity and for the same principal amount as the typewritten Bond or, at the option of the registered owner, bonds in printed form in denominations of $5,000 or multiples thereof (except for one bond which may be issued in an odd denomination of not less than $5,000) in an aggregate amount equal to the unpaid principal amount of the Bond. Appropriate variations, omissions and insertions may be made in the Bond to facilitate printing. 9. Registration, Transfer and Exchange. The Board hereby appoints the Director of Finance as its registrar and transfer agent to keep books for the registration and transfer of the Bond (and any printed bond or bonds issued in substitution therefor 3 under Section 8 above) and to make such registrations and transfers on such books under such reasonable regulations as the Board may prescribe. Upon surrender for transfer or exchange of the Bond (or any printed Bond issued in substitution therefor) at the office of the Director of Finance, the Board shall cause the execution and delivery in the name of the transferees or registered owner, as applicable, a new Bond for a principal amount equal to the Bond surrendered and of the same date and tenor as the Bond surrendered, subject in each case to such reasonable regulations as the Board may prescribe. If surrendered for transfer, exchange, redemption or payment, the Bond shall be accompanied by a written instrument or instruments of transfer or authorization for exchange, in form and substance reasonably satisfactory to the Director of Finance, duly executed by the registered owner or by his or her duly authorized attorney-in-fact or legal representative. A new Bond (or printed bond) delivered upon any transfer or exchange shall be a valid limited obligation of the County, evidencing the same debt as the Bond surrendered and shall be entitled to all of the security and benefits of this Resolution to the same extent as the Bond surrendered. The Director of Finance shall treat the registered owner of the Bond (or any printed bond issued in substitution therefor) as the person or entity exclusively entitled to payment and the exercise of all other rights and powers of the owner, except that principal and interest installments on the Bond (except for the final principal and interest installment) shall be paid to the person or entity shown as owner on the registration books maintained by the Director of Finance on the fifteenth day of the month preceding each installment payment date. 10. Charges for Exchange or Transfer. No charge shall be made for any exchange or transfer of the Bond, but the Director of Finance may require payment by the holder of the Bond of a sum sufficient to cover any tax or any other governmental charge that may be imposed in relation thereto. 11. Mutilated, Lost, Stolen or Destroyed Bond. If the Bond (or any printed bond issued in substitution therefor) has been mutilated, lost, stolen or destroyed, the County shall execute and deliver a new Bond of like date and tenor in exchange and substitution for, and upon delivery to the Director of Finance and cancellation of, such mutilated Bond, or in lieu of and in substitution for such lost, stolen or destroyed Bond; provided, however, that the County shall execute, authenticate and deliver a new Bond only if the registered owner thereof has paid the reasonable expenses and charges of the County in connection therewith and, in the case of a lost, stolen or destroyed Bond (i) 4 has filed with the Director of Finance evidence satisfactory to him or her that such Bond was lost, stolen or destroyed and that the holder of the Bond was the registered owner thereof and (ii) has furnished to the County indemnity satisfactory to the Director of Finance. If the Bond has matured, instead of issuing a new Bond, the County may pay the same without surrender thereof upon receipt of the aforesaid evidence and indemnity. 12. Annroval of Financing Agreement. The Financing Agreement is approved in substantially the form on file with the County Administrator, with such changes, insertions or omissions as may be approved by the Chairman, whose approval shall be evidenced conclusively by the execution and delivery of the Financing Agreement. The Chairman is authorized to execute and deliver the Financing Agreement and such other documents and certificates as such officer may consider necessary in connection therewith. The County shall pay the late payment and other charges as provided in the Financing Agreement, but solely from legally available and appropriated funds. 13. Further Actions; Authorized Representative. The Chairman, County Administrator and Director of Finance and such officers and agents of the County as may be designated by any of them are authorized and directed to take such further actions as they deem necessary regarding the issuance and sale of the Bond and the execution, delivery and performance of the Financing Agreement, including, without limitation, the execution and delivery of closing documents and certificates. All such actions previously taken by such officers and agents are ratified and confirmed. The County Administrator is designated the County's authorized representative for purposes of the Financing Agreement. 14. Fi ing of Resolution. The County Attorney is authorized and directed to file a certified copy of this Resolution with the Circuit Court of Roanoke County, Virginia, pursuant to Sections 15.1-227.9 and -227.28 of the Virginia Code. 15. Repeal of Conflicting Resolutions. All resolutions or parts thereof in conflict with this Resolution are repealed to the extent they are inconsistent with this Resolution. 16. Effective Date. This Resolution shall take effect immediately. The undersigned Clerk of the Board of Supervisors of the County of Roanoke, Virginia, certifies that the foregoing constitutes a true, complete and correct copy of the Resolution adopted at a regular meeting of the Board of Supervisors of the County of Roanoke, Virginia, held on October 22, 1996. 5 On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~' Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Diane D. Hyatt, Gary Robertson, Paul M. Mahoney, Director, Finance Director, Utility County Attorney 6 ACTION NO. • ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22, 1996 AGENDA ITEM: Public Hearing and Adoption of Resolution Authorizing the Issuance of $13,100,00 in Sewer Revenue Bonds COUNTY ADMINISTRATOR'S COMMENTS: ..~~tPSV~ ~~~~ ~~ BACKGROUND: The County of Roanoke is participating with the City of Roanoke, the County of Botetourt and the City of Salem in the joint expansion as the Roanoke Regional Wastewater Treatment Facility including improvements to Tinker Creek and Roanoke River interceptors. These localities entered into a joint agreement on November 9, 1994 agreeing on the percentages of this construction that each locality will pay. The original project was estimated to cost $41,500,000. Based upon the initial budget, the County of Roanoke applied for financing of their portion, which was $13,100,000, through the Virginia Revolving Loan Program. SUMMARY OF INFORMATION: The County of Roanoke along with the County of Botetourt and the Town of Vinton have received approval of funding through the Virginia Water Facilities Revolving Loan Fund. Through this source the County of Roanoke has been approved to borrow $13,100,000 at the rate of 4.75%. The current estimate of the wastewater system expansion project totals $49,200,000. Roanoke County's share of this project is now $14,700,000. The Virginia Revolving Loan Program is committed to provide the County of Roanoke with additional funds to complete the project if we so desire. However, at this time we anticipate paying for the County's portion of this cost escalation with money that we have saved in debt service due to the delay of the project. As part of the procedures required for the sale of these bonds it is necessary that the County hold a public hearing on this matter. FISCAL IMPACT: The Coun instituted a sewer rate increase effective Jul 1 1995 in antici ation of tY Y ~ p M:\FINANCE\COMMON\BOARD\10-22-96.WPD October 17, 1996 ' / the capital requirements for this sewage treatment plant expansion. The debt service is estimated to be . approximately $1,020,000 annually. STAFF RECOMMENDATION: At the conclusion of the public hearing staff recommends adopting the attached resolution authorizing the issuance of $13,100,000 of Sewer Revenue Bonds. SUBMITTED BY: 1` Ji ~~C . ~cr~ Diane D. Hyatt Director of Finance APPROVED: ~~w~~ Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To () Eddy Harrison Johnson Minnix Nickens No Yes Abs t M:\F`INANCE\COMMON\BOARD\]0-22-96.WPD October 17. 1996 ~`- / RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, AUTHORIZING THE ISSUANCE AND SALE OF THE COUNTY OF ROANOKE, VIRGINIA, SEWER REVENUE BOND, SERIES 1996, IN THE MAXIMUM PRINCIPAL AMOUNT OF UP TO $13,100,000, AND SETTING FORTH THE FORM, DETAILS AND PROVISIONS FOR PAYMENT THEREOF RECITALS A. The Board of Supervisors of the County of Roanoke, Virginia (the "Board"), has determined that it is necessary to finance the County of Roanoke, Virginia's (the "County") portion of the upgrade and improvements to the Roanoke regional wastewater treatment facility and the County's share of improvements to the Tinker Creek and Roanoke River interceptors (the "Project"), and that it is necessary and expedient to borrow up to $13,100,000 and to issue the bond of the County to provide funds to pay the costs of the Project. B. The Board has also determined to secure such bond by a pledge of the County's sewer system revenues. C. On October 22, 1996, the Board held a public hearing on the issuance of such bond in accordance with the requirements of Section 15.1-227.8 of the Code of Virginia of 1950, as amended (the "Virginia Code"). D. The Board has determined to sell such bond to the Virginia Water Facilities Revolving Loan Fund (the "Fund") pursuant to the terms of the Financing Agreement (as defined below). E. The latest draft of the Financing Agreement, to be dated such date as will be specified by the Fund (the "Financing Agreement"), between the County and the Fund (acting by and through the Virginia Resources Authority) is on file with the County Administrator. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, THAT: 1. Election to Proceed Under Public Finance Act of 1991. The Board hereby elects to issue the Bond (as defined below) under the provisions of the Public Finance Act of 1991, Chapter 5.1 of Title 15.1 of the Virginia Code, as amended (the "Public Finance Act") without regard to the requirements, restrictions or other provisions contained in the Charter of the County. 2. Authorization of Bond and Use of Proceeds. The Board hereby determines that it is advisable to contract a debt and to issue a bond (the "Bond") of the County in the maximum principal amount of up to $13,100,000, and to sell the Bond to the Fund, all pursuant to the terms of this Resolution, the Public Finance Act and the Financing Agreement. The issuance and sale of the Bond upon such terms are hereby authorized and approved. The Bond shall be known as the "County of Roanoke, Virginia, Sewer Revenue Bond, Series 1996." The proceeds from the issuance and sale of the Bond shall be used, together with other available funds, to pay the costs of the Project. ~--1 3. Details of Bond. The Bond shall be issued as a single bond in fully registered form and shall be dated the date of its issuance and delivery. The County Administrator is authorized and directed to determine and approve all of the other final details of the Bond, including without limitation, the maximum principal amount authorized to be advanced thereunder, the interest rate, the maturity or payment dates and amounts and the final maturity date; provided, however, that (i) the maximum principal amount authorized to be advanced under the Bond shall not exceed $13,100,000, (ii) the interest rate on the Bond shall not exceed six percent (6%) per annum, (iii) the Bond shall have a substantially level maturity or payment schedule from and after the date on which the first payment of principal is due thereunder, and (iv) the final maturity date of the Bond shall be approximately twenty (20) years after the final advance of money under the agreement. The County Administrator's approval of such details shall be evidenced conclusively by the due execution and delivery to the Fund of the Bond on the County's behalf. 4. Pledge of Revenues. The Bond shall be a limited obligation of the County and, except to the extent payable from the proceeds of the sale of the Bond or the income, if any, derived from the investment thereof, is payable exclusively from the revenues of the County's sewer system, which the County hereby pledges to the payment of the principal of the Bond pursuant to the terms of the Financing Agreement. Neither the Commonwealth of Virginia nor any of its political subdivisions, including the County, shall be obligated to pay the principal of the Bond or other costs incident to it except from the revenues and any other money or property pledged for such purpose, and neither the faith and credit nor the taxing power of the Commonwealth of Virginia or any of its political subdivisions, including the County, is pledged to the payment of the principal of the Bond or other costs incident to it. The issuance of the Bond does not directly, indirectly or contingently obligate the Commonwealth of Virginia or any of its political subdivisions, including the County, to levy any taxes for the payment of the Bond. 5. Form of Bond. The Bond shall be in substantially the form attached as Exhibit A to this Resolution, with such variations, insertions or deletions as may be approved by the Chairman of the Board (the "Chairman") whose approval shall be evidenced by his execution of the Bond on the County's behalf. There may be endorsed on the Bond such legend or text as may be necessary or appropriate to conform to any applicable rules and regulations of any governmental authority or any usage or requirement of law with respect thereto. 6. Redemption of Bond. The Bond shall be subject to optional redemption at the direction of the Board, without penalty or premium, in whole or in part, at any time, upon the terms set forth in the Bond and the Financing Agreement. 7. Execution and Delivery of Bond. The Chairman is authorized and directed to take all proper steps to prepare and to execute an appropriate negotiable Bond. The Clerk of the Board (the "Clerk") or the Deputy Clerk of the Board (the "Deputy Clerk") are authorized and directed to affix the seal of the County to the executed Bond and to attest it and then to deliver the Bond to the Director of Finance. The Director of Finance shall deliver the Bond or cause the Bond to be delivered to the Fund upon payment of the first principal advance thereunder. The Fund's Authorized Representative shall enter the amount and date of each principal advance as provided in the Certificate of Advances attached to the Bond when the proceeds of such advance are delivered to the County. The Chairman, the Clerk or Deputy Clerk and the County Administrator are further authorized and directed to agree to and to comply with any and all further conditions and requirements of the Fund not inconsistent with this Resolution in connection with the Fund's purchase of the Bond. -4- s -/ 8. Temporary Typewritten Bond. The County shall initially issue the Bond as a single bond in typewritten form. If the Bond is in typewritten form, upon the written request of the registered owner of the Bond and upon surrender of the Bond in typewritten form, the Board shall promptly cause the preparation, execution and delivery to such registered owner of a bond in printed form of the same maturity and for the same principal amount as the typewritten Bond or, at the option of the registered owner, bonds in printed form in denominations of $5,000 or multiples thereof (except for one bond which maybe issued in an odd denomination of not less than $5,000) in an aggregate amount equal to the unpaid principal amount of the Bond. Appropriate variations, omissions and insertions maybe made in the Bond to facilitate printing. 9. Registration, Transfer and Exchange. The Board hereby appoints the Director of Finance as its registrar and transfer agent to keep books for the registration and transfer of the Bond (and any printed bond or bonds issued in substitution therefor under Section 8 above) and to make such registrations and transfers on such books under such reasonable regulations as the Board may prescribe. Upon surrender for transfer or exchange of the Bond (or any printed Bond issued in substitution therefor) at the office of the Director of Finance, the Board shall cause the execution and delivery in the name of the transferees or registered owner, as applicable, a new Bond for a principal amount equal to the Bond surrendered and of the same date and tenor as the Bond surrendered, subject in each case to such reasonable regulations as the Board may prescribe. If surrendered for transfer, exchange, redemption or payment, the Bond shall be accompanied by a written instrument or instruments of transfer or authorization for exchange, in form and substance reasonably satisfactory to the Director of Finance, duly executed by the registered owner or by his or her duly authorized attorney-in-fact or legal representative. Anew Bond or rinted bond delivered u on an transfer or exchan e shall be a valid limited ( P ) p Y g obligation of the County, evidencing the same debt as the Bond surrendered and shall be entitled ±o all of the security and benefits of this Resolution to the same extent as the Bond surrendered. The Director of Finance shall treat the registered owner of the Bond (or any printed bond issued in substitution therefor) as the person or entity exclusively entitled to payment and the exercise of all other rights and powers of the owner, except that principal and interest installments on the Bond (except for the final principal and interest installment) shall be paid to the person or entity shown as owner on the registration books maintained by the Director of Finance on the fifteenth day of the month preceding each installment payment date. 10. Charges for Exchange or Transfer. No charge shall be made for any exchange or transfer of the Bond, but the Director of Finance may require payment by the holder of the Bond of a sum sufficient to cover any tax or any other governmental charge that maybe imposed in relation thereto. 11. Mutilated, Lost, Stolen or Destroyed Bond. If the Bond (or any printed bond issued in substitution therefor) has been mutilated, lost, stolen or destroyed, the County shall execute and deliver a new Bond of like date and tenor in exchange and substitution for, and upon delivery to the Director of Finance and cancellation of, such mutilated Bond, or in lieu of and in substitution for such lost, stolen or destroyed Bond; provided, however, that the County shall execute, authenticate and deliver a new Bond only if the registered owner thereof has paid the reasonable expenses and charges of the County in connection therewith and, in the case of a lost, stolen or destroyed Bond (i) has filed with the Director of Finance evidence satisfactory to him or her that such Bond was lost, stolen or destroyed and that the holder -5- !/ of the Bond was the registered owner thereof and (ii) has furnished to the County indemnity satisfactory to the Director of Finance. If the Bond has matured, instead of issuing a new Bond, the County may pay the same without surrender thereof upon receipt of the aforesaid evidence and indemnity. 12. Approval of Financing_Agreement. The Financing Agreement is approved in substantially the form on file with the County Administrator, with such changes, insertions or omissions as may be approved by the Chairman, whose approval shall be evidenced conclusively by the execution and delivery of the Financing Agreement. The Chairman is authorized to execute and deliver the Financing Agreement and such other documents and certificates as such officer may consider necessary in connection therewith. The County shall pay the late payment and other charges as provided in the Financing Agreement, but solely from legally available and appropriated funds. 13. Further Actions; Authorized Representative. The Chairman, County Administrator and Director of Finance and such officers and agents of the County as may be designated by any of them are authorized and directed to take such further actions as they deem necessary regarding the issuance and sale of the Bond and the execution, delivery and performance of the Financing Agreement, including, without limitation, the execution and delivery of closing documents and certificates. All such actions previously taken by such officers and agents are ratified and confirmed. The County Administrator is designated the County's authorized representative for purposes of the Financing Agreement. 14. Filing of Resolution. The County Attorney is authorized and directed to file a certified copy of this Resolution with the Circuit Court of Roanoke County, Virginia, pursuant to Sections 15.1- 227.9 and -227.28 of the Virginia Code. 15. Repeal of Conflicting Resolutions. All resolutions or parts thereof in conflict with this Resolution are repealed to the extent they are inconsistent with this Resolution. 16. Effective Date. This Resolution shall take effect immediately. -6- .~ UNITED STATES OF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF ROANOKE, VIRGINIA SEWER REVENUE BOND SERIES 1996 No. R-1 $13,100,000 The COUNTY OF ROANOKE, VIRGINIA (the "County"),apolitical subdivision of the Commonwealth of Virginia, for value received, acknowledges itself indebted and promises to pay, to the order of the Virginia Water Facilities Revolving Fund, Richmond, Virginia, acting by and through the Virginia Resources Authority, or legal representative, the principal amount of THIRTEEN MILLION ONE HUNDRED THOUSAND DOLLARS ($13,100,000), or such lesser principal amount as may be advanced hereunder, as set forth below, together with interest thereon at the rate of FOUR AND THREE- QUARTERPERCENT (4.75%) der annum, as set forth below. The outstanding principal balance of this Bond shall bear interest from the date of each advance of principal hereunder until payment of the entire principal amount hereof. Interest only on this Bond shall be due and payable on , 1997. Commencing , 1997, and continuing semi-annually thereafter on 1 and 1 in each year, through and including , 20_, the principal of and interest on this Bond shall be payable in equal installments of $ , with a final installment of $ due and payable on , 20_. Such semi-annual installments shall continue, unless all amounts due under this Bond are sooner paid, until , 20_, when all amounts due under this Bond shall be due and payable in full. Each installment shall be applied first to the interest due and payable on this Bond and then to the principal. If principal advances up to $13,100,000 are not made, the principal amount due hereunder shall not include such undisbursed amount. However, unless the Borrower and the Virginia Resources Authority agree otherwise in writing, until all amounts due hereunder shall have been paid in full, less than full disbursement of the maximum authorized amount of this Local Bond shall not postpone the due date of any semiannual installment due hereunder, or change the amount of such installment. If any installment of principal of and interest on this Bond is not paid to the registered owner of this Bond within ten days after its due date, the County shall pay to the registered owner of this Bond a late payment charge in an amount equal to five percent (5.0%) of the overdue installment. All amounts due under this Bond are payable in lawful money of the United States. Principal and interest installments on the Bond shall be paid by check or draft mailed to the registered owner at the registered owner's address as it appears on the registration books kept for that purpose by the Director of Finance of the County (the "Director of Finance") on the fifteenth day of the month preceding the payment date, except that the final principal and interest installment is payable upon presentation and surrender of this Bond at the office of the Director of Finance. ,~-~ The principal balance of this Bond shall be equal to the sum of the amounts advanced by the registered owner, as shown on the certificate of principal advances appearing at the end of this Bond, less the aggregate amount of the payments and any prepayments of principal which may have been made on this Bond. No notation is required to be made on this Bond of the payment or prepayment of principal. HENCE, THE FACE AMOUNT OF THIS BOND MAY EXCEED THE PRINCIPAL SUM REMAINING OUTSTANDING AND DUE HEREUNDER. This Bond has been duly authorized by the Board of Supervisors of the County of Roanoke, Virginia, by a resolution adopted October 22, 1996 (the "Resolution"), and is issued for the purpose of financing the Project (as defined in the Resolution). This Bond is a limited obligation of the County and is payable solely from the revenues of the County's sewer system, which have been pledged thereto as described in the Resolution and the Financing Agreement (as defined below). NEITHER THE COMMONWEALTH OF VIRGINIA NOR ANY OF ITS POLITICAL SUBDIVISIONS, INCLUDING THE COUNTY, SHALL BE OBLIGATED TO PAY THE PRINCIPAL OF OR INTEREST ON THIS BOND OR THE OTHER COSTS INCIDENT TO IT EXCEPT FROM THE REVENUES AND ANY OTHER MONEY OR PROPERTY PLEDGED FOR SUCH PURPOSE, AND NEITHER THE FAITH AND CREDIT NOR THE TAXING POWER OF THE COMMONWEALTH OF VIRGINIA OR ANY OF ITS POLITICAL SUBDIVISIONS, INCLUDING THE COUNTY, IS PLEDGED TO THE PAYMENT OF THE PRINCIPAL OF OR INTEREST ON THE BOND OR OTHER COSTS INCIDENT TO IT. THE ISSUANCE OF THIS BOND DOES NOT DIRECTLY, INDIRECTLY OR CONTINGENTLY OBLIGATE THE COMMONWEALTH OF VIRGINIA OR ANY OF ITS POLITICAL SUBDIVISIONS, INCLUDING THE COUNTY, TO LEVY ANY TAXES FOR THE PAYMENT OF THIS BOND. This Bond is issued pursuant to the terms of the Resolution, the Constitution and statutes of the Commonwealth of Virginia, including the Public Finance Act of 1991, Chapter 5.1 of Title 15.1 of the Code of Virginia of 1950, as amended, and the Financing Agreement dated as of November 1, 1996 (the "Financing Agreement"), between the County and the Virginia Water Facilities Revolving Fund (the "Fund"), acting by and through the Virginia Resources Authority, to evidence a loan by the Fund to the County. The obligations of the County under this Bond shall terminate when all amounts due and to become due pursuant to this Bond and the Financing Agreement have been paid in full. The County may issue additional bonds ranking on a parity with this Bond with respect to the pledge of the revenues of the County's sewer system under the terms of the Financing Agreement. This Bond is subject to prepayment at the option of the County in whole or in part, without penalty, at any time, upon not less than ten days written notice to the Virginia Resources Authority, in accordance with the terms of the Financing Agreement. If an Event of Default (as defined in the Financing Agreement) occurs, the principal of this Bond may be declared immediately due and payable by the registered owner of this Bond by written notice to the County. Notwithstanding anything in this Bond to the contrary, in addition to the payments of principal provided for by this Bond, the County shall also pay such additional amounts, if any, which may be necessary to provide for payment in full of all late payments and other charges due under the Financing Agreement, but only from legally available and appropriated funds. -8- ;~ _ ~ i This Bond maybe transferred only by an assignment duly executed by the registered owner hereof or such owner's attorney or legal representative in form satisfactory to the Director of Finance, as registrar. Such transfer shall be made in the registration books kept by the Director of Finance, as registrar, upon presentation and surrender hereof. It is hereby certified and recited that all acts, conditions and things required by the Constitution and statutes of the Commonwealth of Virginia to happen, exist or be performed precedent to the issuance of this Bond have happened, exist or been performed in due time, form and manner as so required and that the indebtedness evidenced by this Bond is within every debt and other limit prescribed by the Constitution and statutes of the Commonwealth of Virginia. IN WITNESS WHEREOF, the Board of Supervisors of the County of Roanoke, Virginia, has caused this Bond to be signed by the Chairman, the County's seal to be affixed and attested by the signature of the Clerk of the Board and this Bond to be dated November _, 1996. COUNTY OF ROANOKE, VIRGINIA By: Chairman • • [SEAL] ATTEST: Clerk of the Board, County of Roanoke, Virginia -9- Certificate of Advances -~ The principal sum payable under this Bond, not to exceed $13,100,000, shall be an amount equal to the aggregate of all principal advances noted hereunder. The aggregate amount of all principal advances under this Bond shall be certified by an authorized representative of the registered owner of this Bond. Amount • Date 1996 Authorized Si n -10- ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto ~! (PLEASE PRINT OR TYPEWRITE NAME AND ADDRESS, INCLUDING ZIP CODE OF ASSIGNEE.) PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: • • the within Bond and does hereby irrevocably constitute and appoint attorney, to transfer said Bond on the books kept for registration of said Bond, with full power of substitution in the premises. Dated: Signature Guaranteed: (NOTICE: Signature(s) must be guaranteed by a member firm of the New York Stock Exchange or a commercial bank or trust company.) M:\FINANCE\COMMON\BOARD\10-22-96.WPD October 17, 1996 Registered Owner (Notice: The signature above must correspond with the name of the Registered Owner as it appears on the books kept for registration of this Bond in every particular, without alteration or change.) -11- ~"- I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 22, 1996 DENIAL OF ORDINANCE 102296-8 TO CHANGE THE ZONING CLASSIFICATION OF A 3.253-ACRE TRACT OF REAL ESTATE LOCATED AT 3990 AND 4004 CHALLENGER AVENUE (A PORTION OF TAX MAP NO. 50.05-1-1) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1 TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS UPON THE APPLICATION OF ROBERT L. METZ WHEREAS, the first reading of this ordinance was held on September 24, 1996, and the second reading and public hearing were held October 22, 1996; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 1, 1996; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of Supervisor Johnson to deny the rezoning, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: rn,~t, .~' Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney : " RuRi~ `«~OLIN4 ' )It ~ i OAAKK ~~O • P ~ I NSXR/f Q ~~~~ a' _ Ya~C1 ~:; ~~ .>~ I ~~~~ F R asr,eur ~ ~ ~ J ~ ~' ' l~ pNP `oL'~ f ` ' 1 cexr ~ j ~~ . cx 0~ ,.. ~ . I~p _~ml/ '- } 1 , ~x OAr~. Q a ~a~o c - QQ ~~ `1 I ~ e OV'F. 177tl L~~~¢ FtoJ M,n T-, NORTH Lick ~ ` ~` ,~, ~ ~. '~, ~ ~' ,, ZZ NSO M.IO7 om..lu C- l~~ ~ ti I.IJM. .~ ~Ory ~' ~ IM'y.N N/h// C.1Ma ' • Lrik ~ \~ ::~ .. .~ ~~i J ~ 20 ~`~ e ani •c . 1/V_I I/~, !ft / l7. ~Sir~nrf~ • . ~•IS-a ui K. II.I / ,~, 1.09 AC ti .. T%W ~~ ~ l7s.e 2 Tr.C ¢ ~ / `, . II ~~ Gl`f/ LOTPe N.~ y O I.oo.. °~o e ~ ~~ ~ / ~ / )`M TOOK / / )~ I.okroT~ +'P~ ~+~~~~ V' W ~A, ~ I 1j~7 nukla LOi Ac : 6 Q 19 ~/ / ~ r 1 \~ r ~ ' O - LIS 4 \ \ / ~ ~I 21 +' • . / ~ toir. r/ Q~ .4~. i i.~ ~ .o:) ~ \ V~, / 7~ 1.3411[. n>' C; ~ `otio 1 ~ / ~~ 3.14l~c. 2SZ ~ _ 104.27 Ac .~ ROBERT METZ DEPART~~fE~~1T OF PLP.NNIA'G C-1 TO C=2 AND ZONING 50.05-1-1. .~ ,,, a- `~~.` l PETITIONER: ROBERT L. METZ CASE NUMBER: 28-10/96 Planning Commission Hearing Date: October 1, 1996 Board of Supervisors Hearing Date: October 22, 1996 A. REQUEST Petition of Robert L. Metz to rezone 3.253 acres from C-1 to C-2 to construct an efficiency inn, located at 3990 and 4004 Challenger Avenue, Hollins Magisterial District. B. CITIZEN COMMENTS Melvin Divers presented a petition with 94 signatures of church members who are opposed to the request. He expressed concern with drainage, increase in break-ins, the type of lighting to be used for security purposes, not an appropriate use with nearby residences. He read aloud a letter from the pastor of the church who is also opposed to the request. Also, he noted that the other inns in the area cannot compare with the proposal here tonight because of location, entrance, size, etc. Brad Grose expressed concern with increased traffic, loss of vegetation which would increase storm drainage problems, does not comply with Comprehensive Plan, how this could affect our property values, does not fit in particularly with our youth activities, the impact on our ball fields and picnic area. Corbitt Hicks stated that Mr. Divers and Mr. Grose have covered a lot of his concerns and noted that his main concern is the traffic. W. M. Witt presented a petition containing 30 signatures of his neighbors. He said the proposal will not blend in with the residences; the hill is isolated with all residential use and this would ruin our property values. Amanda Grose spoke on behalf of the church's youth group and said their main concerns are with safety and traffic especially during their youth activities at the church. C. SUMMARY OF COMMISSION DISCUSSION In response to the Commission, staff commented as follows: no architectural plans were submitted; the church's ball fields are located directly behind the proposed efficiency inn; there are two single family residences on the property. D. PROFFERED CONDITIONS 1) Property shall be developed in substantial conformity with the concept plan prepared by Balzer & Assoc., dated 8/12/96 and revised as of 9/13/96. 2) The exterior of the building will be constructed of brick and drivet. 3) Each unit will be an efficiency type unit with a separate bedroom, bath and independent living area including cooking facilities. 4) The building located on the easterly side of the property will be moved 15 feet to the west creating a 30 foot separation between the two units on the property and thus creating a 35 foot buffer on the easterly side of the property. 5) Petitioner will install type D screening on that portion of the easterly line adjacent to the easterly side of the building. E. COMMISSION ACTION(S) Mr. Ross expressed concern with the design and use of the entire property and the increased traffic generated by commercial use as opposed to residential use. Mr. Witt noted that there were two sides to the issue; on one hand some of the concerns have been mitigated with the proffered conditions. Also any use allowed in C-1 could build there and not mitigate concerns. On the other hand, he said that he feels C-2 zoning is being forced on a small piece of property at the top of the hill where it doesn't belong. Mr. Ross moved to deny the petition with the proffered conditions for reasons he stated previously. Ms. Hooker commented as follows: other uses could generate more traffic; however, she would like to see more buffering and therefore will support the motion. The motion carried with the following roll call vote: AYES: Witt, Hooker, Ross NAYS: Robinson, Thomason ABSENT: None F. DISSENTING PERSPECTIVE Mr. Robinson commented on some of the concerns expressed by the residents: regardless of the type of development, some loss of vegetation will occur; the height of the proposed building will probably be less than the church; with the existing C-1 zoning, a number of uses could occur that may be more detrimental to the church. He pointed out that the proposed use has been defined including proffered conditions. G. ATTACHMENTS: _ Concept Plan _ Staff Report Terranc arrin~ Roanoke Counfi _ Vicinity Map _ Other tanning Commission i STAFF REPORT PETITIONER: Robert L. Metz CASE NUMBER: 28-10/96 PART I A. EXECUTIVE SL1rvIlVIARY B. DESCRIPTION ~~ PREPARED BY: David Holladay DATE: 10/1/96 Robert Metz wishes to rezone a 3.253 acre portion of his property from C1 Office District to C2 General Commercial District in order to construct an efficiency motel. The portion to be rezoned would be subdivided from the remaining property. The remaining property contains two single family residences, and would continue to be zoned C1. C. APPLICABLE REGULATIONS Hotels/motels are allowed by right in the C2 zoning district. VDOT approval is required for new commercial entrance. Site plan review is required. PART II A. ANALYSIS OF EXISTING CO~~ITIONS Location -The site is located in the 4000 block of Challenger Avenue, U.S. 460, in the Hollins Magisterial District. The property was rezoned from RE Residential Estates to C1 during the 1992 comprehensive rezoning of Roanoke County. Topography/Ve eg_tation -The topography of the property rises up to the west from U.S. 460. Slopes vary from 25 % to near 45 % for the first 200 - 225 feet. Then the topography slopes • gradually and is level in the area where the construction is proposed. Most of the property is wooded with the exception of two home sites which front on U.S. 460. • ~~ ' Surroundi~ Neighborhood -Adjoining properties to the southwest are zoned R1 and contain single family dwellings. The Villa Heights Baptist Church property adjoins to the northwest and northeast and is zoned C1. The church ballfields lie to the northwest and the sanctuary lies to the northeast. Property across U.S. 460, owned by Fralin and Waldron, Inc., is zoned C2 and I1, and currently has single family and agricultural land uses. Plans are being drawn for development of an industrial shell building on the I1 zoned portion of the property. An access road from U.S. 460 will serve the shell building as well as additional commercial development sites on the tract. B. ANALYSIS OF PROPOSED DEVELOPMENT Site La~out/Architecture -The 3.253 acre parcel covers the rear/northwest half of the existing tract, plus a portion which fronts on U.S. 460. Two "L" shaped buildings would be constructed, in two phases, at the northwest side of the property. The first phase would be a two story 50 unit building and the second phase would be a two story 36 unit building. Parking is planned in front of the structures. An access driveway connects the site to the U.S. 460 right of way. The amount of parking shown exceeds minimum requirements for motels. No architectural plans have been submitted. • Access -One access driveway is proposed through the portion of the property which connects ta~ U. S . 460. This portion of the property has slopes reaching 44 % . The centerline of the proposed entrance driveway crosses slopes ranging from 18% to 30%. Significant grading would be necessary in order to construct the entrance road. VDOT staff have commented that "if the existing crossover (in U.S. 460) is within the limits of the property, a left turn lane off the east bound lane would be required and a right turn lane off the west bound lane would be required regardless" . Roanoke County Engineering staff has commented that the entrance should be aligned with the existing crossover. In addition, a concept plan has been prepared for an industrial shell building on property across U.S. 460, and if possible, the Metz driveway and the new entrance across U.S. 460 should be aligned. Traffic Circulation - 1994 VDOT traffic count on U.S. 460 was 31,759 vehicles per day. The Institute of Traffic Engineers (ITE) estimates that motels generate: slightly greater than 10 vehicle trip ends (round trips) per day per occupied room. At 100% occupancy, the efficiency inn could generate 876 trip ends, or an additional 1,752 vehicles per day on U.S. 460. At 75% occupancy, the efficiency inn could generate 652 trip ends per day, or an additional 1,304 vehicles per day on U.S. 460. • ' - Fire Rescue/Utilities - No impact is anticipated by the Fire and Rescue Department. Water service is available to the site from an existing 16" water line located in front of the property along U.S. 460. Sanitary sewer service would require a significant extension of the public sewer. One option is a 2,500' extension to the property from the sewer main along Glade Creek, which would require boring under U.S. 460. A second option is a 1,300' extension to the property from Trail Drive, which would require a pump station on the property. G CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The site is located in the Development land use designation of the Roanoke County Comprehensive Plan. The Development designation identifies areas where the bulk of new residential growth will be directed. The comprehensive plan encourages a variety of residential housing options and community activity centers. Limited neighborhood commercial development is encouraged only as a component of planned community developments. This proposal, while having some characteristics of residential development, is a commercial land use, and does not conform to the policies and guidelines of the comprehensive plan. D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARD The proposed 3.253 acre parcel to be subdivided and rezoned to C2 appears to have ample space to meet the development requirements of the zoning ordinance. One hundred feet of frontage is provided along U.S. 460 which is sufficient to permit a freestanding sign. Adequate buffer yards are shown where the site adjoins the Rl zoning district. Where the site adjoins the Rl zoning district, the maximum height of the 50 unit building would be 45 feet. This height could be increased, provided the buffer yard is increased 2 feet for each 1 foot in height over 45 feet. The number of parking spaces and dimensional layout of the parking area and access driveway appear adequate. The remaining 1.878 acre outparcel would meet the lot area and frontage requirements for the C1 district. But it should be noted that the development of the efficiency inn and subdivision of the property could limit the spatial design options for future development of the front outparcel. PART III STAFF CONCLUSIONS The applicants request to rezone 3.253 acres form C1 to C2 is not consistent with the Roanoke County Comprehensive Plan. Although an efficiency inn has some residential characteristics, the land use is commercial, and does not conform with the guidance provided by the comprehensive plan. The site appears to have ample space to allow construction of the proposed buildings. But the grading necessary for construction of the access road would significantly alter the topography and vegetation of the site. The costs of extending sanitary sewer to the site could affect the feasibility of developing this site. T_~ PROFFERS RE: ROBERT L. METZ ZONING C-1 TO C-2 The undersigned hereby voluntary proffers the following conditions relative to the Robert L. Metz rezoning from C-1 to C-2 in conjunction with a 3.253 acre parcel on Challenger Drive in Roanoke County (Tax Map 50.05-1-1): 1. That the property will be developed in substantial conformity with .the. concept plan prepared by Balzer & Associates dated August 12, 1996 and revised as of September 13, 1996. 2. That the exterior of the building will be constructed of brick and drivit. 3. That each unit will be an efficiency type unit with a separate bedroom, bath, an independent living area including cooking facilities in each unit. 4. That the building located on the easterly side of the OSTERHOU~T, FERGUSON, NATT, AHERGN & AGEE ATTIIRNEYS-AT-LAW Rt~ANOKE, VIRGINIA 24018-1699 property will be moved 15' to the West creating a 30' separation between the two units on the property and thus creating a 35' buffer on the easterly side of the property. 5. Petitioner will install type "D" screening on that portion of the easterly line adjacent to the easterly side of the building. ;' ~ ~~~~ . Ro ert Me~z A. R. Overbay ~z:\wp50\lisa\metz.Pro:lafl0/04/95 aid'. rf ~g~2z~FG For staff use only "~"' ~ ~-- • COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Or. P.O. Box 29800 Roanoke, VA 24018 ( 540' 772-2068 FAX (540 ] 772-21 08 date receiv d: receiv d by: applicatj'nlf~~ ,,,•~~ PC/BZA date:~~ % , - placards i~sfi~ ~ - BOS date: /O /~ Case Number: ~~,. ~~ Check type of application filed (check all that apply): ® REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: Robert L. Metz ~ Phone:989-6923 Zip Code: 24018 ~ Address: 4631 Heather Drive, SW, Unit 317 ` kC/ Roanoke, VA ~ ly ~ Phone: 989-6923 Owner's name: Robert L. & Reba S. Metz Address: 4631 Heather Drive, SW Unit 317 ~~ u/~ 7'' ~ Zip Code: 24018 vG/ VA Location of property: 3990 & 4004 Tax Map Number: 50.05-1-1 Challenger Avenue, Rt. 4607 Magisterial District: Hollins Community Planning Area: Bonsack Size of parcel (s): Existing Zoning: C 1 5.131 acres Existing Land Use: Two old rental properties (mostly vacant land) sq.ft. Proposed Zoning: C_2 ..................Y........ For staff use o~/ .. Proposed Land Use: Efficiency Inn Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ais v ars v ws v X Consultation X 8 1 /2" x 1 i" concept plan Application fee • X Application X =`-~ Metes and bounds description ?f:< Proffers, if applicable X Justificaticn "•`~ Water and sewer application Adjoining property owners l hereby certify that l am either the owner of the property or the o er's agent or contract purchaser and am acting with the know/edg and co se f of the owner. ~ Owner's Signature: ~C [c ~~ ~~~ 1~ ~~ J ~'`~ ; For Staff Use Only: Case Number ~'"'~` Applicant Robert L. Metz The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. ~' Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the 'purpose found at the beginning of the applicable zoning districrclassification in the zoning ordinance. Property is presently zoned for C-1 office and institutional use under the Roanoke County Zoning Ordinance. While office use may be possible along Route 440 corridor, this road has been primarily developed with commercial uses other than office uses. The proposed us of an efficiency inn is somewhat between a residential and commercial use. The affordable efficiency inn is, in many ways, more similar to a residential structure than commercial in that it affords other than daily rentals. This type of use has fit well along major roads within the Roanoke Valley. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County comprehensive Plan. General guidelines and policies contained in Roanoke County Comprehensive Plan for the subject property would not indicate a compatability with a typical C-2 use. Again, however, the affordable efficiency inn is not a typical commercia use in that it contains many of the characteristics of a residential property. Thus, it is appropriate .and consistent with the properties along Route 460 in the general vicinity. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. There will be no negative impact on the roads, schools, parks/recreation and fire/rescue. Water and sewer capacity are appropriate. Therefore there will be no negative impact on the surrounding properties mainly because of the topography and the orientation towards Route 460. fr ~~ t Y ~ p i s p ii J r>nuoau :crvnoo ayovroa 2~ - ~ f 3's i i{~-S. t . 3 3 + ~ ] is {E~ ~ j r ~ F ~ ~ - # ~~~ ] D i N - anvan r aao~nnri '~' ~ ~ , ~`JMtY023'NZL?lY'7.L?13902( ° °° ~ ~O Ni'7! ld ~(JNOJ ~ ~ ! ~~ , , t{ ~• r... 1t~7 J , I S~IIi '~~~7 . L W sS d ~ ~ o 1, ~ ~~ ~Y ~iaE a~t~ ~~~~3~-$ ~ ~~~agagiE~ } 7 i ~ i ' .~ ~ ~ ~I ~~ i1 ~ " -~ ww V ~~ c~ ,I Ysl H 4 ~ $ ) I ! i ¢ I I ~ '~ 1 ~ i - o ~, ~ ~ ~ E, ~ ~ • ' 4~ ~ -'emu am _ ' d.a.seq ~. --~ ~? ~ -1 4 ~ ~ ~ ~ ~+~.- a ~~ sl-I -u Or .rr...~ ru~v c~mvr na. ~ ~ ~ y + i Q Y Y ~ J ~1 .scar : ).w ~sv~ ~ f „ - _ ,' , i. 4r_ ~ T~ ~~ ~ _ , ' ~ I j I I ~ I 1 3Zy' ' - 1 i I ~ ~ I I Q 1 11~, ~I ~ ~ ~ ~ r 1 ~ ~ F' 1 ~ ` I- _ ~' ~ P I ~ 1 I-__ ! J ~ I I ~ J ~ ~ ~ 1 1 ~ ~ i Q i I E ~~ B 1. '~ i I _ I ~ ~ I\ , R ` ' ` ~ ~ I ' _ ~ ' l ~, - ~= l ~ `K I \ `~ 'I ---m' - f ~ t " \ ` ' \~~ `` , 1 - - ~ I I 11 1 I I I ~ I I .~~ i \ t~. 1 uw j~r,~aWOG^'~ ~ ~ l Ir~wos' I: 1 I ;lu.+quMll n/ I ~'~L ~~ ~ ~ 11 1 E g ~ ~ a 1 E t ~ «'- . ,~~ ROBERT METZ _ DEPARTigN'1' OF PLANNING C -1 TO C- 2 AND ZONING 50.05-1-1. .~ .,. `T- / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 22, 1996 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 3.253-ACRE TRACT OF REAL ESTATE LOCATED AT 3990 AND 4004 CHALLENGER AVENUE (A PORTION OF TAX MAP NO. 50.05-1-1) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1 TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS UPON THE APPLICATION OF ROBERT L. METZ WHEREAS, the first reading of this ordinance was held on September 24, 1996, and the second reading and public hearing were held October 22, 1996; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 1, 1996; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 3.253 acres, as described herein, and located 3990 and 4004 Challenger Avenue, (Tax Map Number 50.01-1-1) in the Hollins Magisterial District, is hereby changed from the zoning classification of C-1, Office District, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of Robert L. Metz. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) Property shall be developed in substantial conformity T-/ with the concept plan prepared by Balzer & Associates, dated 8/12/96 and revised as of 9/13/96. (2) The exterior of the building will be constructed of brick and drivet. (3) Each unit will be an efficiency type unit with a separate bedroom, bath, and independent living area, including cooking facilities. (4) The building located on the easterly side of the property will be moved 15 feet to the west creating a 30-foot separation between the two units on the property and thus creating a 35-foot buffer on the easterly side of the property. (5) Petitioner will install type D screening on that portion of the easterly line adjacent to the easterly side of the building. 4. That said real estate is more fully described as follows: BEGINNING at a point on the westerly side of Route 460 (Challenger Avenue) of the southwest corner of the property of W. M. and Mary B. Whitt (Tax Map No. 50.05-1-3); thence with the division line between the Whitt property and the subject property, N. 37 deg. 15' W. 495 feet to a point; thence with the southeasterly line of the property of Villa Heights Baptist Church, N. 51 deg. E. 539.88 feet to a point; thence with the line of Villa Heights Baptist Church, S. 37 deg. 15' E. 210.52 feet to a point; thence with new division lines through the property of the Petitioner, S. 53 deg. 55' 57" W. 302.00 feet to a point; S. 13 deg. 13' 10" W. 165.00 feet to a point, S. 24 deg. 53' 21" E. 141.24 feet to a point; S. 58 deg. 00' 00" E. 30 feet to a point on the westerly side of Challenger Avenue; thence with the line of same S. 32 deg. W. 100.00 feet to the point and place of beginning and containing 3.253 acres, more or less, being a portion of Tax Map No. 50.05-1-1. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. C:\OFFICE\ W PW IN\ W PDOCS\ AGENDA\ ZONING\ METZ.ORD ~tXX~x ~~t~.~#~ ~~3~#ts# C~~~xx.c.~ 4O$O CHALLENGER AVE. N.E. ROANOKE, VIRGINIA 24012-6734 (540) 977-7305 October 1, 1996 County of Roanoke Department of Planning and Zoning Planning Commission Board of Zoning Appeals P.O. Box 29800 Roanoke, Virginia 24018-0798 Dear Sir: I would like to be in attendance at the property hearing concerning rezoning 3.253 acres adjoining our church property; however, a prior commitment prevents me from being in attendance. I would like to go on record individually as well as on behalf of our church opposing the change of zoning from C-1 to C-2. It would not be advantageous to have the proposed efficiency apartment on the property adjoining our church. My second reason for objecting to the proposed structures and roadway and parking area is the drain-off of a structure of this size. I fear the water drain-off not only on the area where our sanctuary and educational building are located, but also the drain-off onto our recreational field. Removing as this structure would require the large amount of vegetation would create an environmental imbalance. I respectfully ask your committee to turn down the afore- mentioned application changing this zoning from C1 to C2. With best wishes, I remain Yours in Christ, ,~+,,di9- e, offi..,~.d Harold C. Lewis Pastor HCL/h • ~ - Iill~l ~J~ei~~l~l~ f~i-~t}Jlt~t Cll~lll'Clj ,, c . ' ~tU811 ('u,u a veeK A~~i:., N.li. •~ / ' ~tunnulcc, 311iriliniu 2•Illl2 PETITION 1Je tl~e undersigned oppose the erection of the Efficiency Motel on property joining our church property on the ldest side on Challenger Avenue, U. S. 460 Fast. 2. C 3. 4. ~..~ ~ 5. 6. I'dl'1'.Ol ArITS :/i 7. ~.Q11? ~ 11. ~'1/~lo.~oi c 12. - 13. 14. 15. 16, 17 18 19. 20. 21• 22. 23. 24. 25. 26. 27. 28. 29. 30. 3l. 32. 33. .r 34 . ~~~~n it ~ i ~,w 36. 37. 38. 39. 40. 44. mow-- ~~ ~~ 45. ' ~ 'r 46 . ~ ,,\\ ~f 4 7 . ~ w '/Y1/t.A Lc~~ ,~ L,c~~m ~l e.r2 n ~I 48. ~ tR~~ 49. 50. ,, ~, / 51 . ~~~,,., cam` ~~''/~ 5. 5 5 55. 56: 57. 58. 59. 60. 6i. 62. 63. 64. 65. 66. ~~ . ~` ~Iifln ~!(~ei~~l~t~ ~Jirl}~tist CIl~ttrr.[~ • aunu(liuti~.cr.HAvr:..N.F.. "°'""'~""' ~!tut~ttttlu•, ~lirilinia %•Illl% /{ PETIT70N We the undersigned oppose the erection of the Efficiency Motel on property joining our church property on the West side on Challenger Avenue, U. S. 460 Fast. 1. / 2. 4. ~ ~. ,.. 5 ~,, ~ 7 . ~j~,rL!t 0 /~ G~u.C~~~ 8. 1~ 9. - 10. 11. 12. 13. 14. 15• 16, 17, 18, 19, 20 21 22 23 24 25 26 27 28 29. ` 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. 49. 50. 51. 52. 53. 54. 55. 56. 57. 58. 59. 60. 61. 62. 63. 64. 65. 66. ,~.~C1,ell~n~ iii ~ _ ~~~. ~'9/ ~ ~'h,~ LL e !~l ~ ~1'z ~91r~ ~~ ~ ~ ~ ~~ D 15 ~ 5 W ~~c~.ri ~,..~-, ~~ . 1~~ L. /ass ~~~~.~~}~ ~ ~ ~~ WE, THE UNDERSICNE'~, OPPOSE THE REZONING OF 5.131 ACRES FROM C-1 TU C-2 , TU CUNSTRUC T AN EFFICIENCY IN~T LOCATED AT 3990 AND 4004 CHALLENGER AVEr?UE, ROANUKE GUUNTY, VA. ~~, w C~~ i,~~z,,dl. ~Q o . -~~- ~ ~~ ~~ ~ ~o ss `3vi~ ~~ ~~ ~ ~ ~ ~ ~ro~ ~ e o~,.~ ~ x/03 ~ ~ > ' ~~5 ~~~~~ 3q c~ c~ ~CL~v~~~v~ ~~s3 ~ U ~~ `_ VVV ~`~ ~~b ~~ L. ~~ c-J ~u5~~ r, L. ~I~''ez- ~` D / -T ~ ~s' ~~~~~ ~~~-~~~ ~ n ~;rd I~.I <<l ~ ~ ~ 6 3 ~ 3 4--033 r,-L~ c_ t ! /~~ ~ ~ ~v'cQ ~~ ;~ - ~ C c~c~~ n. ~ l ~c~ ~ t Z ~ 3 ~ ~ Mo~~~ b~r~ ~' l~ ~ 3~.?~ Cy,~LUNG r~ /~~ f r~ ~. 7`'- / WE, THE UNDERSICNE'~, OPPOSE THE REZUNINC OF 5.131 1~RES FROM C-1 TU C-2, TU CUNSTRUCTAN EFFICIENCY IN\T LUCATET~ AT 3990 AND 4004 CHALLENGER AVErTUE, ROANUKE GUUNTY, VA. ~~'q/ ~ ('h,~ LL e nl G ell ,9v~ I~X ~ ,-/ ~CZI I ~ ~ ~ ~ ~ ~ . 15 - 5 W ~~~u..r} ~~ ~~ . ~ L - ~~ /ASS ~~ ~~~, ~ ~ ~J w ~~~ ,~~ p , ..~ ` ~ \/~~CQ ~. ~ i-f o sj c~-c,~-, ~ v ate. ~ ~ x/03 ~ ~~ ~~ 3Q~fb ~ ~~~~.Qv~~~1 -~ ~- `; ~~ ~, ~ 4t `~ ~. ~. ~ ~. ~ ~ ~ ~ n ~ • ~ C-~-~~~- /6~ike ~'~ow~,~,~~ • ~ ~ f ~L ~t633 ~ ~ (-~~~Zr '~n ~~~~ 4-x33 M~ ~ 3 !~f o~k~ n b ~ r~l }-~' l ~ ~ r~f~ 9 ~'~ ~~c~~- ~~ ..~ tW ~iiuiiiiiiiiiiiiiiiiiiii~i~ii~iiii~iiiiiisiii~iiiiiuiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiui~i~ _ ~ - _ - _ ~-- ~ _ _ _ AGENDA ITEM NO. _ - _ - -_ APPE CE REQUEST -_ _ - PUBLIC HEARING ORDINANCE CITIZENS COMMENTS SUB CT: _ c I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED " BELOW: __ _ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to e do otherwise. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. c ^ All comments must be directed to the Board. Debate between a recognized c speaker and audience members is not allowed. __ __ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments - with the clerk. "" __ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP = SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. -_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c c fiiiiiiiiiiiniiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiuiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiitll'i ~Illllilllllllllllllllllllllllllllllllllliillllllllillllllllllllilllllillllll~lll~lllllllllillilllllllllilllllllll~li~lllllllllllj~,) _ - _ _ -_ s ~ ~ ~ ~ a ~ ~~ ~ AGENDA ITEM NO. _ _ _ _ APPE CE REQUEST _ _ '_ _ _ _ _ V PUBLIC HEARING ORDINANCE `~ --y CITIZENS COMMENTS -_ ~ ~, ,~ -_ SUBJECT: `~ --~ ~~ ~~ ~~ ,~ ~~ ~J ~ l I ~ ~ -~ :~,- ~~- I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED "' BELOW: c ^ Each s Baker will be iven between three to five minutes to comment whethe P speaking as an individual or representative. The Chairman will c _. decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. - _ . ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized. speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments c -_ with the clerk. "" =_ c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK A UTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ... _ ~ - - - __ -_ m11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111~ ~ _.. - w _.. ~ _ __ ___. 'I"I"I"'~'II'~'I"~I'~'~II~"II~'~"II"II'~I'I"'~'II'I'II'~"I'I"'I'~'~I'~II"'I~'~"I'~~'II"'III~I""~I'~'I"III"~II'~ ~~ ~ ~~ ~ ~ ~ ~~ ~ ~ ~ c AGENDA ITEM NO. __ APPE CE REQUEST __ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS c _, a ~ s ~ SUB CT: JE z~~c~n~nr~ ~-~' 41~1~4 ~Gu II ~.~ r;r Y. ~U-~ ~ -- ~~.~G;~i"X~ _ ~~l rl i =_ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED =_ BELOW: __ ^ Each s Baker will be iven between th = _ p g . ree to five minutes to comment = = whether speaking as an individual or representative. The Chairman will = = decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to = do otherwise. _ _ .. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized __ speaker and audience members is not allowed. _ ^ Both speakers and the audience will exercise courtesy at all times. =_ ^ Speakers are requested to leave any written statements and/or comments __ with the clerk. __ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP = SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. __ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _, _. fiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~iiiiiiiiiiiiiii~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~il'1 --- i,-~Illllllliilllllllllllilllllillilllllllllilllllllllilflilllillllllllllllllllillllllllillilliilllllllillllllllllllllllllllllllllll~,~ ~_ ~ ~. i • ~ _ ~~ ~ ~ ~~ / AGENDA ITEM NO. APPE CE REQUEST = _ `/ _ _ _ _ __ s! PUBLIC HEARING ORDINANCE CITIZENS COMMENTS _, c SUBJECT: ~ =_ ,- I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS __ FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED ''~ = BELOW: __ __ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority otgthe Board to do otherwise. _ _ c ^ Speaker will be Limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. __ ^ Both speakers and the audience will exercise courtesy at all times. ,_ ^ Speakers are requested to leave any written statements and/or comments c vr~th the clerk. __ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP = SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. s a_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ,_ - ~ _ mlilllililllillllilllilllilllllilillliillllllllllllllllllllllllilllillllillllllilllillllilllilillllllliilllllllllllllllllilllllllm -- - ~II11111111lIIIIIIIIIIIIilllllllllllillllilllllllllllllllllllllllll Ilillllllilllillllillllliillllllllllllllllllllll Iilllllllllillj~ - ~ - w ~ /~, ~ ~ ~`/ ~ J ~ L -_ ~~ ~ ~~ AGENDA ITEM NO. ~ - __ __ _ _ _ _ _ _ _ APP CE REQUEST _ _ __ V~ PUBLIC HEARING ORDINANCE CITIZEN COMMENTS _ , SUBJECT: `_, _, -~- ~ ~ .r ~ ~- ~ T .r ~~~ /'~~~ _ ,. -_ I would like the Chairman oft Board of Supervisors o recognize me during the meeting on the above matters that I may commen WHEN CALLED TO THE LEC RN, I WILL G MY NAME AND ADDRESS FOR THE RECORD. I AGRE TO ABIDE BY THE GUIDELINES LISTED BELOW: _, __ _ ^ Each speaker will be given etween t ree to five minutes to comment whether speaking as an indivi ual or epresentative. The Chairman will c decide the time limit based on t e nu er of citizens speakin on an issue, c and will enforce the rule unless 'nstr cted by the majority ot~the Board to do otherwise. . _, ._ ^ Speaker will be limited to a pr sentation of their point of view only. Questions of clarification may b tertained by the Chairman. ~- _ ^ All comments must be directe to th Board. Debate between arecognized speaker and audience memb s is n allowed. ^ Both speakers and the aud' nce will a ercise courtesy at all times. c ^ Speakers are requested leave any wr tten statements and/or comments with the clerk. ^ INDIVIDUALS SP NG ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH HE CLERK AUTHO ZATION FROM THE GROUP c ALLOWING THE I DIVIDUAL TO REPRE ENT THEM. _,,, PLEASE PRIN LEGIBLY AND GIVE TOT E CLERK _, - _ - - 11~IIIIIIillllllllillllllillllllliliillillllllllllllllillllllilllllilllliliilliliillllllllillllllllllilllillllillllilllliilillillllm f~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 22, 1996 ORDINANCE 102296-9 TO CHANGE THE ZONING CLASSIFICATION OF A 2.15-ACRE TRACT OF REAL ESTATE LOCATED AT THE CORNER OF PLANTATION ROAD AND FRIENDSHIP LANE (TAX MAP NO. 18.18-2- 5) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2C WITH CONDITIONS TO THE ZONING CLASSIFICATION OF C- 2C WITH AMENDED CONDITIONS UPON THE APPLICATION OF JAY PATEL WHEREAS, the first reading of this ordinance was held on September 24, 1996, and the second reading and public hearing were held October 22, 1996; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 1, 1996; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 2.15 acres, as the corner of Plantation Road and 18.18-2-5) in the Hollins Magist~ from the zoning classification of with conditions, to the zoning Commercial District with amended described herein, and located at Friendship Lane, (Tax Map Number arial District, is hereby changed C-2C, General Commercial District classification of C-2C, General conditions. 2. That this action is taken upon the application of Jay Patel. 3. That the voluntarily proffered conditions accepted by the 1 Board of Supervisors in the October 1991 rezoning, are hereby amended by the owner of the property, in writing, and accepted by the Board of Supervisors as .follows: (1) The rezoning request from B-3 to B-2 !1tiz~` Cjcommercial is for the purpose of constructing a three s~o~~Z hotel/motel (approximately 50-80 rooms), designed and franchised by the Hampton Inn Corporation, or some other similar hotel/motel chain. (2) Applicant agrees to construct this building in accordance with the BOCA National Building Code -(-~9-g6-~ ~lat'e~t `;'adp~ted ................................ ve~`slari),',requirements for the installation of a sprinkler system on the se-con~ fi~'s~ 'floor and .each': floor 'above'the first >floor, as requested by the Roanoke County Building Inspections Department. (3) Applicant agrees to construct this building no higher than 55 feet above average finished grade. (4) All existing Roanoke County storm water management standards will be complied with. 3. That said real estate is more fully described as follows: BEGINNING at a monument where the north line of Virginia Secondary Route 1895 intersects with the east line of Plantation Road (Virginia Highway No. 115); thence with the east line of Plantation Road, N. 21 deg. 14' W. 233.54 feet to a monument; thence N. 15 deg. 27' 30" W. 359.65 feet to an iron pin, passing a monument which is S. 20 deg. 33' E. 4.33 feet from the said iron pin; thence with the line of a fence S. 47 deg. 52' E. 597.40 feet to an iron pin on the north side of Virginia Secondary Highway No. 1895, thence with the north line of Virginia Secondary Highway No. 1895, S. 57 deg. 18' W. 310.24 feet to the point and place of beginning, containing 2.15 acres. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts 2 of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: T~' - Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 N08TII' T- PETITIONER: JAY PATEL CASE NUMBER: 29-10/96 Planning Commission Hearing Date: October 1, 1996 Board of Supervisors Hearing Date: October 22, 1996 A. REQUEST Petition of Jay Patel to rezone 2.15 acres from C-2C to C-2C to amend conditions, located at the corner of Plantation Road and Friendship Lane, Hollins Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION Mr. Ross questioned the proximity of the proposed building to Friendship Lane and wanted clarification on VDOT's recommended turn lane for northbound Plantation Road traffic. Mr. Witt commented on the need to update the proffered reference to the BOCA Code. D. PROFFERED CONDITIONS 1) The rezoning request from B-3 to B-2 commercial (now C-2) is for the purpose of constructing athree-story hotel/motel (approximately 50-80 rooms), designed and franchised by the Hampton Inn Corporation, or some other similar hotel/motel chain. 2) Applicant agrees to construct this building in accordance with the BOCA National Building Code requirements (latest adopted version) for the installation of a sprinkler system on the first floor and each floor above the first floor, as requested by the Roanoke County Building Inspections Department. 3) Applicant agrees to construct this building no higher than 55 feet above average finished grade. 4) All existing Roanoke County stormwater management standards will be complied with. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval of the petition with conditions. The motion carried with the following roll call vote: AYES: Witt, Hooker, Robinson, Ross, Thomason NAYS: None ABSENT: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report Other Terrance Harrin on, Secr Roanoke ~Co y Plannin Commission ,d...~ .~°' ~,• MEMO To: Planning Commission From: Tim Beard Subject: Petition of Jay Patel -Relax, Inc. Date: October 1, 1996 The applicant's request involves amending proffered conditions from the October, 1991 petition of Relax, Inc. to construct a motel at the intersection of Plantation Road and Friendship Lane, Hollins Magisterial District. At that time, 2.15 acres were rezoned from B-3 to B-2 conditional. The property has remained undeveloped since that time. Neighboring land uses are substantially the same as in 1991 with retail and service commercial, single and two-family residential and primary and secondary highways developed. The I-81 exit 43 interchange lies approximately'/Z mile north of the subject property. The preliminary concept plan calls for one three-story building containing 60 rooms and parking for 75 vehicles. Although not indicated in detail; setbacks, screening and buffering, lighting, paving, and signage shall also comply with zoning ordinance standards. One access point from Friendship Lane is proposed 250 feet east of the Plantation Road/Friendship Lane intersection. The proposed building location has been shifted to parallel Friendship Lane rather Plantation Road as proposed five years ago. The northern one-half of the site will remain undeveloped. r c nditions are as follows: 1 The rezonin re uest from B-3 to B-2 The 1991 proffe ed o ) $ q commercial is for the purpose of constructing a small two-story hoteUmotel (approximately 50-80 rooms), designed and franchised by the Hampton Inn Corporation, or some other similar hoteUmotel chain; 2) Applicant agrees to construct this building in accordance with the BOCA National Building Code (1990) requirements for the installation of a sprinkler system on the second floor, as requested by the Roanoke County Building Inspections Department; 3) Applicant agrees to construct this building no higher than 55 feet above average finished grade; 4) All existing Roanoke County stormwater management standards will be complied with. At this time, the owner wishes to delete the reference to a two-story building as it appears in proffer 1) above and to amend the language of proffer 2) as follows: Applicant agrees to construct this building in accordance with the BOCA National Building Code (1990) requirements for the installation of sprinkler systems on the first floor and each floor above the first floor, as requested by the Roanoke County Building Inspections Department. Mr. Patel has indicated that, at this point, Sleep Inn is scheduled to replace Hampton Inn as the site occupant. Additionally the Commission maybe interested to know that the regular C-2 ordinance maximum height of 45 feet for principal structures adjoining property zoned R-1 or R-2 (Section 30-54- 3(C)l.a) is not applicable in this case due to the separation provided by public roads. • ' Planning Commission Page 2 September 26, 1996 ,.?,.. Regarding anticipated impacts of the proposed project, at least one adjoining property owner expressed concern with surface water runoff during the 1991 Planning Commission hearing. From a traffic standpoint, one entrance from Plantation Road would be preferable to the proposed access from Friendship Lane--a predominantly residential street. However, the existing terrain is better suited to access from Friendship. Based on 60 occupied rooms, 450 to 500 trip ends could be generated per weekday. Friendship Lane's 1994 ADT was 1,367. VDOT reports that Friendship Lane's existing 18-foot wide pavement is insufficient for motel traffic of the magnitude proposed and recommends widening to include right and left turn lanes. The proposed entrance must comply with commercial entrance standards. VDOT also recommends increasing the length of Plantation Road's right turn lane for northbound traffic. • • For staff use/onlv4l~~ ~ /,j"~' • COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr.~.. P.O. Box 29800 Roanoke, VA 24018 l 540' 772-2068 FAX (540) 772-2108 date received: received by: application fee: PC/BZA date: l0'-~/ io ,/~j6 placards issued: BOS date: /o ~ i./S 6 Case Number: / i • Check type of application filed (check all that apply): ® REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: Jay Patel Address: 5734 Club Lane Phone: 774-1130 Zip Code: 24018 Roanoke VA 24018 Owner's name: same as above Address: Phone: Zip Code: Location of property: Tax Map Number: 18.18-2-5 corner of Plantation Road and Friendship Lane Magisterial District: Hollins Community Planning Area: peters Creek Size of parcel (s): Existing Zoning: C-2 , C 2.15 _ acres Existing Land Use: vacant sq.ft. Proposed Zoning: C-2 , C For Staff Use On/y Proposed Land Use: Motel Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: N/A Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws ws v ws v Consultation 8 1 /2" x 1 1 " concept plan Application fee Application ?~ Metes and bounds description --; Proffers, if applicable Justification ~ Water and sewer application Adjoining property owners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. / Owner's Signature: -~~J` ~ ~O~ ____ ~' 23~ ~b 08/26/96 13:13 Fa!i 540+966+4444 Holida~• Inn Esp C~ 0 2 / ~" • `i. Der EXPRESS ~~ ~,1 DIre~Dr' c~Pl~r-~n~r~ s ~~r-~ ~~,~ of R~pKe ~~•~bx ~ ~~ar~oKe ~~~ ~~ ~ Dear Mr.Nctrr--~ton ; • Ot~ b~.1 F of ~x t t nc ., 1 a m r~~..~ •tt~e fob 1GZ,~ tn9 c~ha~g~ tb ~r~~c ~-~ ~ ~ ~ t'© C- ~ Conq~fi ~.1 !~. IS -2-~ ~r on Qpp~~jx~ rra~y so-so room n~ie1. f~ec~ dew -t-~ r . -}z:, a 2 Mary ~u ~ )d ~r~ a~ -fib he~g~~-- rem c.~,~r, o ~ ~~ -- ws 1) be +~ ga~m~r~g fad . I f you have ark -fur---r~er t~br~, p~'~ fi~e~ fry tv contact- ~ at C~ qbb-~--p ~ ~~~~~y , Torun J. ~~-e1 _ ~ . V~Co~es~d~r NORTHWEST 2' 7a Le? Highway. South • Troutville. VA tai 75 • 703x966-4444 • Fax: 703x'966-4444 Ezt.t 00 Blusher, Simpkins & Assoc., P.C. • ~ Surveying, Engfneering and Alanning P,O. Box 646 • Bedford, Virglnta 24523 (703) 586-9157 goo PGL.t-tMuJ~F4 SITY. Pua~ "-~+~-- - ~HGTT No. cALCULgreo ev ~ ~ S CHECKEb 6Y SCALE OF DATE ~~ ~c ~~ oa7e i • ~ . _ • ~ .:_ .; i : • -•+ -y "' ~r _- _ <~~ r •- --- .~-•~. --~---•~ -:-_ .. ~._ `-~TT~~'~ ' dip ~- i • --~- -; -- - ! •----• -~- - - -- - - • -- ~ -r~--- ~ `moo ; R_•~ o x:15 ._ ---• ---~-- - ---_ ,...--- .. ~ . • --•- ---tea -~ --• - = ----~ •- - • •- . ~ i.. a; i~~. • t i ._; ~ i ~. t ! ~ s~ :_: ,~ --~;--._,..., ...; .. 3- ; ------ ~ ---- Fps --.__. _ . _ ... - - - - ~ - -• -- -- -- . ... _- --- e ~.- L~ S ~~ _ -- • ~ _ . r. . . /•~ _ :- ~ ~ -, ~. . . _ . - _. _ _ . . ---j. __ .~ _ .._ .:~. _~ . .:. 1 o stet P . . _ ..- - -~- •- ------- -- - - r - =---.:. , -- - --.. _ .. .. . ~~t ~t ._ . _ ... ... ..... E • , ~ , , i .! r I i ~ ! i ' -- ( I I I I 1 ; - -- - i r i ~ ~ rPLCIC, IOL I (4N1M Skmi 35• ~ (Ptl'IrYI ®~ Ine, GcLt : LLL•. CI RI. Te ORR MOME TOl.1AL~ I~EVJ~L"r620 ,~ ~• _ .~~., [l/1 1 VICINITY JKAP (~°~'y~',7~1~'(( t Y •,' . ', T-2 NORTH 4elax, inc. c/o Jay Patel CO1~lMUNI7Y SERVICES AND DEVELOPMENT 1 a . 1 ° - 2 - 5 _ ~- • 10/03/96 11:58 F:1Y 540+966+4444 Holiday- Inn Este ~O1 L'•l': 7 -.. ~-9a WEL 1 t 35 COUi~ITY O~ RO-'~NOKE P 42 //~~ • ~~.. ri/LG/ ..r '~ .. l profFcred Conditiot'-s {tax map ~ 18.18 ~"~)- 1) The rezoning request From B-3 to ~3-2 com:nr a om~s n des ncd~ and Fran hissed by theoHamptan $ a three-story hateUmotel (apprdxirnat~,iy Stl Sq o ), b Xnn Corporation. or some other sintita: crater: mcyttt chain; 2) Applicant agrees to construct this buiiili~~~ in acc;c~rdance with the BOCA, i`Sational Building Code requirements (latest adopted vet'siun) for the installation of a sprinkler system on the first floor and each floor above the first fluor, as requested by else Roanoke County Building 'Inspections Department; 3) Appiicant agrees to construct this bxiilding nc~ fYigl~er than 55 feet r~bave averase finisYted grade; 4) All existing Roanoke County Stornlwatcr mana~;crne,it standards witl be Complied with. '1'arun J- i'atet Clctobcr t, 19~G ~7-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 22, 1996 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 2.15-ACRE TRACT OF REAL ESTATE LOCATED AT THE CORNER OF PLANTATION ROAD AND FRIENDSHIP LANE (TAX MAP NO. 18.18-2-5) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2C WITH CONDITIONS TO THE ZONING CLASSIFICATION OF C-2C WITH AMENDED CONDITIONS UPON THE APPLICATION OF JAY PATEL WHEREAS, the first reading of this ordinance was held on September 24, 1996, and the second reading and public hearing were held October 22, 1996; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 1, 1996; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 2.15 acres, as the corner of Plantation Road and 18.18-2-5) in the Hollins Magist~ from the zoning classification of with conditions, to the zoning Commercial District with amended described herein, and located at Friendship Lane, (Tax Map Number srial District, is hereby changed C-2C, General Commercial District classification of C-2C, General conditions. 2. That this action is taken upon the application of Jay Patel. 3. That the voluntarily proffered conditions accepted by the Board of Supervisors in the October 1991 rezoning, are hereby amended by the owner of the property, in writing, and accepted by the Board of Supervisors as follows: (1) The rezoning request from B-3 to B-2 ~r~r~'~ commercial is for the purpose of constructing a thr~~':-~t~ry hotel/motel (approximately 50-80 rooms), designed and franchised by the Hampton Inn Corporation, or some other similar hotel/motel chain. (2) Applicant agrees to construct this building in accordance (3) Applicant agrees to construct this building no higher than 55 feet above average finished grade. (4) All existing Roanoke County storm water management standards will be complied with. 3. That said real estate is more fully described as follows: BEGINNING at a monument where the north line of Virginia Secondary Route 1895 intersects with the east line of Plantation Road (Virginia Highway No. 115); thence with the east line of Plantation Road, N. 21 deg. 14' W. 233.54 feet to a monument; thence N. 15 deg. 27' 30" W. 359.65 feet to an iron pin, passing a monument which is S. 20 deg. 33' E. 4.33 feet from the said iron pin; thence with the line of a fence S. 47 deg. 52' E. 597.40 feet to an iron pin on the north side of Virginia Secondary Highway No. 1895, thence with the north line of Virginia Secondary Highway No. 1895, S. 57 deg. 18' W. 310.24 feet to the point and place of beginning, containing 2.15 acres. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in .. zoning classification authorized by this ordinance. C:\OFFICE\ W PW IN\ W PDOC5\ AGENDA\ ZONING\ PATELORD .~pT AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 22, 1996 ORDINANCE 102296-10 TO CHANGE THE ZONING CLASSIFICATION OF A 4.068-ACRE TRACT OF REAL ESTATE LOCATED ON THE WEST SIDE OF OLD CAVE SPRING ROAD AND THE SOUTH SIDE OF CAVE SPRING LANE (TAX MAP NOS. 76.20-9-9; 10; 11; 12) IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF R-3 WITH CONDITIONS UPON THE APPLICATION OF JEFFREY MARONIC, INC. WHEREAS, the first reading of this ordinance was held on August 27, 1996, and the second reading and public hearing were held October 22, 1996; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 1, 1996; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 4.068 acres, as described herein, and located on the west side of Old Cave Spring Road and the south side of Cave Spring Lane (Tax Map Numbers 76.20-9-1; 2; 3; 4; 5; 6; 7; 8; 9; 10; 11; and 12) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of R-3, Medium Density Multi-Family Residential District with conditions. 2. That this action is taken upon the application of Jeffrey Maronic, Inc. 1 3. That the owner has voluntarily proffered in writing the following conditions which the Board of Supervisors hereby accepts: (1) The subject area will be developed in accordance with the approved plan of Farmington Place Subdivision, bearing revised date of 11/27/95, with the exception that: (a) The access easement across Lots 1 and 9 will be eliminated, and (b) Lots 9 and 10 will be served by the same private road currently serving Lots 11 and 12, and the storm water detention pond. (2) The Homeowner's Association, which has been established to provide for the maintenance of the private road serving Lots 11 and 12, and the storm water management area, will be responsible for the entire length of said roadway, as it serves Lots 9, 10, 11, and 12. (3) The proposed private road will not be built to state standards. (4) The proposed development will continue to be built to the same standards as the existing homes. They will be similar in quality and size as the existing homes, with a minimum square footage of 1,400 square feet. (5) The proposed road will not be extended, and will serve only Lots 9, 10, 11, 12, as said lots are designated on the Plat of Farmington Place dated September 8, 1995, and approved by Roanoke County on November 3, 1995. (6) The proposed road serving Lots 9, 10, 11, and 12 is 2 private and its maintenance, including snow removal, shall not be a public responsibility. It shall not be eligible for acceptance into the State Secondary System for maintenance until such time as it is constructed and otherwise complies with all requirements of the Virginia Department of Transportation for the addition of subdivision streets current at the time of such request. Any costs required to cause this street to become eligible for addition to the State system shall be provided with funds other than those administered by the Virginia Department of Transportation. 4. That said real estate is more fully described as follows: BEGINNING at a point on the westerly side of Old Cave Spring Road (Route 1663) and the southerly side of Cave Spring Lane (Route 1652) as it intersects; thence with the westerly line of Old Cave Spring Road and with a curve to the left with a chord bearing and distance of S. 10 deg. 12' 00" W. 246.29 feet and an arc distance of 246.59 feet to a point; thence S. 05 deg. 21' 11" W. 111.38 feet to a point on the northerly line of property now or formerly of William Hancock (Tax No. 76.20-3-6); thence leaving Old Cave Spring Road and with Hancock line S. 80 deg. 15' 00" W. 359.02 feet to a post; thence S. 10 deg. 41' 21" E. 96.78 feet to a point; thence S. 72 deg. 04' 31" W. 50.39 feet to a point on the easterly line of property now or formerly of R. J. Birkenmaier (Tax No. 76.20-3-9); thence with the Birkenmaier line N. 32 deg. 00' 00" W. 293.56 feet to a point on the southerly line of property now or formerly of J. S. Maronic (Tax No. 76.20-3-8); thence with the Maronic line N. 78 deg. 20' 00" E. 52.30 feet to a point; thence N. 11 deg. 12' 30" W. 137.87 feet to a point on the southerly side of Cave Spring Lane (Route 1652); thence with Cave Spring Lane N. 79 deg. 47' 08" E. 89.54 feet to a point; thence N. 75 deg. 43' 30" E. 472.02 feet to a point; thence S. 84 deg. 18' 49" E. 23.53 feet to the point and place of beginning, and containing 4.068 acres as shown on a survey for Jeffrey S. Maronic and Laura J. Maronic dated December 27, 1993 and made by Balzer & Associates, Engineers and Surveyors. 5. That this ordinance shall be in full force and effect 3 thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 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OF PLANNII~'G JEFFREY MRRON I C INC. • _ R-.1 TO R-3 AND ZoI~ING 76.20-9-1 THRU 12 . ;~ - •,, A '°' ~' PETITIONER: JEFFREY MARONIC CASE NUMBER: 26-9/96 Planning Commission Hearing Date: October 1, 1996 Board of Supervisors Hearing Date: October 22, 1996 A. REQUEST Petition of Jeffrey Maronic Inc. to rezone 4.068 acres from R-1 to R-3 to allow four lots to be served by a private roadway, located on the west side of Old Cave Spring Road and the south side of Cave Spring Lane, Windsor Hills Magisterial District. (CONTINUED FROM SEPTEMBER) B. CITIZEN COMMENTS John Stokes expressed concem with removal of most of the mature evergreen trees. He said that the neighbors on Cave Spring Lane and Woodmont Manor are concerned as to Mr. Maronic's intent, i.e., the number of homes to be constructed. C. SUMMARY OF COMMISSION DISCUSSION In response to questions from the Commission, staff commented as follows: the proposed drive is approximately 100 feet from the intersection of Cave Spring Lane and Old Cave Spring Road; two houses have been constructed; the width of the upper access easement is approximately 18 feet; 12 curb cuts would be allowed by right if the property remains as is-the applicant is requesting 5 curb cuts plus the proposed private road. Mr. Robinson expressed concern with the volume of traffic. D. PROFFERED CONDITIONS 1) The subject area will be developed in accordance with subdivision plans currently approved by Roanoke County with two exceptions: a) the elimination of the access easement across lots 1 and 9 only; b) lots 9 and 10 will be served by the same private road currently serving lots 11 and 12 and the detention pond. 2) The homeowners' association which has been established to provide for the maintenance of the private road serving lots 11 and 12 and the stormwater management will be responsible for said roadway when it is serving lots 9 and 10. 3) The proposed private road will not be built to state standards. 4) The proposed development will be built to the same standards as the existing homes-- similar in quality and size as the existing homes with a minimum square footage of 1,400 to 1,500 square feet. 5) The private road will not be extended and will only serve four lots. E. COMMISSION ACTION(S) Mr. Thomason moved to recommend approval of the request with the proffered conditions. The motion carried with the following roll call vote: AYES: Witt, Hooker, Robinson, Ross, Thomason NAYS: None ABSENT: None / !~ F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other __ Terrance Harri gton, ecr ary Roanoke Cou ty Planni _ Commission STAFF REPORT PETITIONER: JEFFREY MARONIC CASE NUMBER: 26-9/96 . PREPARED BY: TIM BEARD DATE: OCTOBER 1, 1996 PART I A. Executive Summary f This is a request to rezone 4.068 acres from R-1 residential (low density) to R-3 residential (medium density) in order to serve four lots by a private road. The subject area now includes a total of 12 lots, two zero lot line/detached single family dwellings nearing completion, and one vacant residential structure built over a garage. The general area is a mixture of vacant, single and multifamily residential, office and service commercial uses. B. Description Petition of Jeffrey Maronic Inc. to rezone 4.068 acres from R-1 to R-3 to allow four lots to be served by a private roadway, located on the west side of Old Cave Spring Road and the south side of Cave Spring Lane, Windsor Hills Magisterial District. The petitioner has proffered that the subject area will be developed in accordance with subdivision plans currently approved by Roanoke County with two exceptions: 1) the elimination of the access easement across lots 1 and 9 only; 2) lots 9 and 10 will be served by the same private road currently servings lots 11 and 12 and the detention pond. Also proffered, the homeowners' association established to provide stormwater management area and private road maintenance will also be responsible for said road when it is serving lots 9 and 10. C. -~ Applicable Regulations The owner has stated his intent to construct zero lot line/detached single family housing throughout the project, consisting of 12 lots platted within the 4.068 acres. A portion of the applicant's subdivision approval limits the development to three shared driveways and two individual driveways for the eight lots fronting on Cave Spring Lane. Single family detached/zero lot line development is permitted by right in R-1, R-2, R-3, and R-4 zones. Central to this petition is the applicant's proposal for a private road which is not allowed in R-1 but is permitted for single family detached/zero lot line development within R-3 and R-4 districts. Zero lot line provisions permit one interior yard to be equal to zero for single family detached dwellings within a common development, subject to the following use and design standards: 1. Minimum tract size of the common development: 3 acres or on tracts less than 3 acres with a special use permit from the Board of Supervisors pursuant to Section 30-19. 2. The minimum lot size, frontage and front and rear yard setbacks required in the District Regulations may be reduced up to 20 percent, provided: a. The lot is an interior lot and does not adjoin a lot outside of the common development designated for zero lot line use; OR, b. The lot adjoins a Type C or greater buffer yard; OR, c. The lot adjoins .land zoned as commercial or industrial. 3. Minimum side yard opposite the zero yard: 10 feet. (Amended Ord. 42694-12) 4. No two dwelling units built under these provisions shall be attached along the common property line (See Single Family, Attached). "" *~-~' 2 5. The normal side yard setback requirement must be maintained adjacent to any lot with an existing structure not within the common development; or not otherwise designated for zero lot line use. 6. No windows, doors, or other openings shall be permitted in the wall of a building which faces the designated zero lot line within 5 feet of the property line. 7. A perpetual five foot wall-maintenance easement shall be provided on the lot adjacent to the zero lot line property line. This easement shall be kept clear of structures or any other improvement which would infringe on the use of the easement, with the exception of freestanding walls and fences. This easement shall be shown on the plat and incorporated into each deed transferring title to the property. 8. A copy of the plat approved by the subdivision agent of the County shall be submitted to the Administrator. The Administrator shall make the appropriate notation on the official zoning map that the affected lots have been approved for zero lot line dwellings. R-3 regulations also permit single family detached, single family attached, two family, townhouse and multifamily residential uses among other use types. The southeast portion of the site lies within a designated floodway and/or 100-Year Floodplain and must conform to applicable federal and local requirements. A commercial entrance permit will be required by VDOT. Site development plans must be reviewed and approved by County staff before a building permit is issued. PART II A. Analysis of Existing Conditions Location -The subject tract lies immediately southwest of the Old Cave Spring Road (VA 1663)/Cave Spring Lane (VA 1652) intersection. Public road frontage includes approximately 358 feet on VA 1663 and approximately 575 feet along VA 1652. The site is in the Windsor Hills Community Planning Area and Magisterial District. Urban services are available. Floodplain~T'ogography: Although largely undeveloped, the subject area has been substantially graded to allow for the remaining ten residential units planned for construction--two zero lot line dwellings are nearing completion. Floodway and floodplain areas parallel the east boundary along Old Cave Spring Road. Most of the remainder of the site rises substantially westward. Surrounding Neighborhood: The petitioners' property is zoned R-1. Vacant R-1 zoned property lies south. Developed R-1 tracts border the site on the west. Occupied R-1 and R-3 zoned parcels lie north across Cave Spring Lane, including the historic Gale house, eligible for acceptance on the National Register of Historic Places. East across Old Cave Spring Road, office commercial and one single family residential uses exist, all zoned C-2. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture: The owner proposes to construct one minimum 18-foot wide paved private drive (within a 25-foot road and utility easement) in order to serve four of the existing 12 platted lots. Also proposed is the elimination of an undeveloped access easement at the northwest corner of the overall site. All proposed residences are one-story single family detached/zero lot line units containing approximately 1,400 to 1,500 square feet each. ~~ Exterior materials include brick and vinyl siding. The existing stormwater detention pond will continue to function without encroachment by the proposed private road. The proposal's overall density would be 2.93 units per acre. Traffic Generation/Circulation: 1994 average daily traffic stood at 6,162 vehicles for Old Cave Spring Road (between McVitty Road and Cave Spring Lane) and 1,568 vehicles for Cave Spring Lane (between Old Cave Spring Road and Farmington Drive). All residences combined are expected to generate approximately 120 trips per day at 10 trips for each dwelling unit. Nine accidents were reported at the Old Cave Spring Road/Cave Spring Lane intersection from 1990 to 1994. VDOT has stated that sight distance is its primary concern related to commercial entrance standards. VDOT has also requested that the proposed private road not be added to its secondary system with state funds. Under the Six Year Secondary Road Construction Plan, improvements to Old Cave Spring Road may begin as soon as 2001. Environment -The site lies within a small portion of the overall Mudlick Creek watershed (total: approximately 4,500 acres) and includes floodway territory which cannot be encroached upon by any type of development. Most of the stormwater management pond and portions of the private access road will be situated within the 100-Year Floodplain; all residences are proposed above the 100-Year Flood level. Fire Rescue/Utilities -Emergency vehicle travel time is within acceptable limits (less than four minutes). Several residents of the surrounding area have advised the staff of sanitary sewer deficiencies in the general area, however staff has been advised by the county Utility Department • that existing sanitary sewer, public water and fire flow are sufficient to serve the proposed project. C. CONFORMANCE WITH THE COMPREHENSIVE PLAN The subject property is designated Development by the 1985 Comprehensive Plan. This designation encourages low-middle density residential development (1 to 3 units per acre per Comprehensive Plan; 2.93 proposed). The proposal complies with policies D-1 (manage the rate, location, and amount of new residential growth according to capacity and availability of public services and facilities) and D-2 (encourage innovation in residential land development and building design). D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARD Site plans, erosion and sediment control, stormwater management, and a flood study have been reviewed and approved. The proposal complies with the zoning ordinance and its accompanying standards. STAFF CONCLUSIONS PART I I I The density proposed complies with Development category guidelines designated by the Comprehensive Plan. Care must be exercised in dealing with a large percentage of flood hazard area contained within the 4.068 acre site. Although not a high traffic generator, the project will include up to five additional driveways and a private road emptying into a busy local collector street system. This is less than the number of driveways that are permitted by right if the property was developed to the maximum density allowed by R-1 zoning. r~ ~~ MEMO To: Planning Commission From: Audrey J. Bower Subject: Jeffrey Maronic Rezonings Date: September 26, 1996 A little history: On March 7, 1995, the Commission recommended approval of the rezoning from R-1 to R-3 (see attached transmittal report). The request to be heard by the Board was continued to April and on April 10 the applicant requested that the petition be withdrawn. On Apri14, 1995, the Commission denied a subdivision wavier for Mr. Maronic (see attached Commission minutes). • PETITIONER: JEFFREY & LAURA MARONIC ~~ CASE NUMBER 9-3/95 Planning Commission Hearing Date: March 7, 1995 Board of Supervisors Hearing Date: March 28, 1995 A. REQUEST Petition of Jeffrey & Laura Maronic to rezone 4.068 acres from R-1 to R-3 to allow single family attached and detached dwellings, located at 4824 Cave Spring Lane, Windsor Hills Magisterial District. B. CITIZEN CONIlVIENTS Will Estes voiced concern with additional traffic on an already hazardous route. He presented a petition containing approximately 100 signatures of concerned citizens who are opposed to the project. Mr. Thomason asked about data that Mr. Estes received from the Utility Department. A report dated January 1995, indicated several sewer system interceptor overflow locations (Mudlick). John Stokes expressed appreciation to the staff of the Planning Department for providing him with assistance and information relating to the project. He commented as follows: after traffic lights were installed at 419 and 221, the traffic has greatly increased and our neighborhood has become a shortcut; the additional driveways being proposed create a very hazardous situation; we know that development will occur but we prefer that this property remain R-1. Bob Williams raised the following concerns: there may be a larger plan than what is proposed; decrease in property values; traffic flow patterns. Keith Zillifro said that the information being presented tonight is new and asked that the Commission delay its decision until we have a chance to consider it. He stated that he would prefer to see single family units on the property; townhouses do not retain their value. Elsie Persinger expressed concern with the increased traffic and flooding. Chad Tilley stated this project would further compound the overcrowding of our schools. Bob Neal inquired about the size and design of the buildings. He expressed concern with the private road. C. SI:fMMARY OF COMMISSION DISCUSSION The Commission asked about entrances to the property, future road improvements, and proposed density. Staff commented as follows: VDOT has expressed concern with turning movements near the intersection of Old Cave Spring Road and Cave Spring Lane; Old Cave Spring Road is included on the current Six-Year Road Construction Plan; several additional single family lots over and above what is shown on the concept plan could be created under R-1 zoning. Jack Ellinwood, engineer with Balzer & Associates, said there are problems with gaining access across the floodway coming off of Old Cave Spring Road; with this plan, we've reduced the number of entrances onto Cave Spring Lane by offering the private drive. • • ! .::.~ The Commission asked about the maintenance of the stormwater detention pond. Carr Kinder, attorney, said that it will be maintained by the homeowners' association along with the private road. D. PROFFERED CONDITIONS 1) The rezoned parcel will be used for the development of a residential subdivision containing five single family detached lots and four single family attached lots and petitioners will not petition this board to amend the rezoning to allow for multifamily use. 2) The development of the parcel will be in substantial compliance with the concept plan submitted with the application for rezoning, reserving only the right to relocate the private roadway to conform to requirements imposed by VDOT. 3) A homeowners' association will be established to provide for the maintenance of the private road serving the single family attached lots and the stormwater management area. 4) The said parcel will be developed in conformity with R-1, low density residential district, with the exception that the single family attached lots will be served by a 25-foot private road instead of a public road. 5) The single family detached lots will be developed with houses containing a m;n;mum finished floor area of 1,800 square feet and the single family attached lots will be developed with houses containing a minimum finished floor area of 1,450 square feet plus a garage. E. COMMISSION ACTION(S) Mr. Thomason said that the proposal appears to be amicable to all. However, I do not like the entrances onto Cave Spring Lane but this is something that the developer will have to work out with VDOT. He moved to recommend approval of the petition with conditions. Mr. Witt remarked that the area is designated Development which encourages more intense development than Neighborhood Conservation and I think it complies with the Comprehensive Plan. The motion carved with the following roll call vote: AYES: Hooker, Witt, Thomason, Robinson NAYS: None ABSENT: Ross F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other ~, ~ .~ . r ,~ /~ -~- ~ -.~ Terrance Harrington, Secretary Roanoke County Planning Commission ` ~ ' 'on Waiver for Jeffre & Laura Maronic: To waive the requirements of Sections^ J.7- Subltv~si ~ ,~ ' 3(A)(7) and 17-3(A)(22). old Covey presented a summary of the staff reportoad which would permP alh gher density • ~ from R-1 to R-3 to allow a pnvate r seelang a rezoning development. The site can presently be developed as R-1 but with a lower density. Mr. Thomason wanted to know what prompted the change--the concept pe houseslasewellnas a shows an increase in density and a decobinson exeressed con~ernethattthe Commission would change in the lots on the back. Mr. R xP be setting a precedent if the waiver is allowed. Carr Kinder, attorney, presented the request. He commented as follows: the reason for the change is that originally the Maronics were going to du~He sa d tha hiosnc entsihave cconcern time, they have chosen not to live in the neighborhoo with the traffic on Cave Spring Lane--they do not want 11 driveways onto this road; with the waiver, there would be three entrances onto Cave Spring o meet state standardshat we've tried road cannot be taken in by the state because rt do several plans but none are acceptable to the state. Staff stated that even though a site plan cannot. bate road canf be specifieasion waiver, the maximum number of units to be served by that pn Mr. Maronic said that he did not realize that he was bound to the concept plan that was • ~ Q ast month and he has since changed his mind. He s meetin 1 fission b presented at the Comm expressed concern with a large number of entrances onto Cave Spring Lane and said that he would like to develop the site in a safe manner. Jack Ellinwood, engineer with Balzer, stated that a hardship exists due to the floodway on one side and topographically we are unable to meet VDOa o homes arerlower thanssf ngle family road. He noted that trip generation numbers for p John Stokes requested that the Commission not set a precedent by approving this waiver but rather allow the applicants to proceed with their proposed rezoning before the Board of Supervisors. Ms. Hooker expressed concern that the applicant could build in a more dense fashion without a proffered concept plan and perhaps tonight's plan is better. Mr. Witt stated that _the reason he supported the R-3 zoning last month was due to a reduction in density. Also, if we establish topography as a hardship for approving the waiver, there are a lot of properties with hardships in the County. Mr. Thomason moved to deny the waiver saying that by approving this request a lot of others in the County may request the same consideration. The motion carried with the following roll call vote: AYES: Witt, Thomason, Robinson NAYS: Ross, Hooker ABSENT: None Statement of Proffers RE: Rezoning Request of Jeffrey S. Maronic, Inc. R-1 to R-3C Tax Parcels 76.20-9-1 thru 12. I, Jeffrey S. Maronic, do voluntary proffer the following conditions: 1. The subject area will be developed in accordance with the approved plan of Farmington Place Subdivision, bearing revised date of 11/27/95, with the exception that: a. The access easement across Lots 1 and 9 will be eliminated, and b. Lots 9 and 10 will be served by the same private road currently serving Lots 11 and 12, and the stormwater detention pond. 2. The Homeowner's Association, which has been established to provide for the maintenance of the private road serving Lots 11 and 12, and the stormwater management area, will be responsible for the entire length of said roadway, as it serves Lots 9, 10, 1 1, and 12. 3. The proposed private road will not be built to state standards. 4. The proposed development will continue to be built to the same standards as the existing homes. They will be similar in quality and size as the existing homes, with a minimum square footage of 1,400 square feet. 5. The proposed road will not be extended, and will serve only Lots 9, 10, 11, 12, as said lots are designated on the Plat of Farmington Place dated September 8, 1995, and approved by Roanoke County on November 3, 1995. /J~ effr aronic October 17, 1996 I. • COUNTY 'OF ROANOKE DEPT. OF PLANNING AND ZONING 3738 Brambleton Ave. SW - P.O. Box 29800 Roanoke, VA 24018 (703) 772-2068 FAX (7031772-2030 For staff use only date re arved: receiyed,by ~'"" !G ~ G ~~- applicat' f PC(BZ" da e: placards issued: BOS d ~: l Case Number: ~ `,~, a Check type of application filed (check all that apply}: ~XI REZONING ^ SPECIAL USE ^VARIANCE Appl'icant's nam Jeffrey S . Maronic , Inc . Phone: 772-2727 Address: 4932 Cave Spring .Lane, S.W. , Roanoke, Virginia Zip Code: 2018 Phone: 772-2727 Owner's name: Jeffrey S . Maronic , Inc . - Zip Code: 2!018 "-: ~ Address: 4 ~ ~,,~~ ~ Location of property: Tax Map Number: 76.20-3-7 Fronting on Old Cave Spring Road, S.W. , and Cave Spring Lane, S.W. Magisterial District: Windsor Hills Community Planning Area: Windsor Hills Size of parcel (s): Existing Zoning: R - 1 Low Density Residential District . _".._4.068.... acres Existing L-and Use: Residential ' . . _..... ~ sq.ft. - ;:,:: Proposed Zoning: R ~3 . _- _- _ for Staff Usa only Proposed Land Use: Multi-Family Residential to allow four ~ UseType: - lots to be served by a private roadway and the elimination of access easement to ublic street. .-..~.~~~~~ ~~ ~~ ~ ~' Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YE5 x NO 1F N0, A VARIANCE IS REQUIRED FIRST. x Does the parcel meet the minimum criteria for the requested Use Type? YES NO 1F N0, A VARIANCE IS REQUIRED FIRST. x if rezoning request, are conditions being proffered with this request? YES NO . y.; ..Z. :;~•. . , •::~ . :•i•:-r: . ~• .;.i :;: i~i~i .~ :rti" ii:::ii::ii::i::~:::::isisiiisisisi::?:::::::ii::i~:iiEii ::;::: i ~:~: i : : ~: : : ;:; ;:;:;:;: ~:i ~ i : • ~ ; ::i :ii:;::e:Sii~;:i:;i;:: i::;;: : :i • • -" ~ "`" ~ ~ -~ of:the Roanoke County Zoning Ordinance in order to: VananCB_At.~sd2zQn(s)'.:":- :. - --- - None - .. . is ~f1e appdic~oli CorTtplet$7 PieaSe c~+ecic~ ffnslosed. APPL1CATlON WILL NU I dt A~~tr I to Ir hiv r yr T~S~ i~~MB ARE lv~l$SIiVG OR INEOMPtf='TE. R/f Y R!S V ilft V x c~~sultation x '$ 1 /2'' x 11' cgncept plan x Application fee x App6catiott x hrl~te~ end bounds description x "<~: Proffers, if applicable x Jusiifi~a;~ Water and sewer application x Adjoining propery owners (hereby r~rtily that / am either the~+owneng! the,prCOerry ar the owner's agent or contract purchaser and am acting with the know/edge aivd Consent dt the owner. Owner's Signature: Jef y S . Ma nic , Inc . by Of Counsel t , Foi Staff Use Only: Case Number 1 "" ::::::::::::: is i::::::: i::::.:.;.::::.:.: •:.:.:.:;:: ~: ~: ~::_:::.:.:.:.:::::: ~::::::: •: •:.:.: •:.::::::::::.: •:.: •:.::::::::::::.:.:.:.:.::::::::::.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:................................................. Jeffrey S. ,yaronic, Inc. Applicant The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and genera! welfare. Please answer the following _ questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district ciassiT~cation in the zoning ordinance. The property will remain as currently subdivided, but a rezoning to R-3 will allow access to four of the lots by one private roadway, thus eliminating one entry onto the public road. This would: significantly enhance the safety factor. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. It complies with current zoning and is subdivided as per current; zoning. Again, a rezoning to R-3 would simply eliminate one entry] onto the public road. Please describe the impact(s) of the request cn the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. It will have no negative _mpact on the property itself, on the adjoining properties, the ?eneral area or public serv:.ce facilities. The only impact will be to eliminate one access road onto the public street, an important safety consideration. T- ..3 VIRGINIA: BEFORE THE BOARD OF SUPERVISORS OF ROANOKE COUNTY Re: Rezoning of a 4.068 acre parcel of ) land, generally located on the west ) side of Old Cave Spring Road, S.W. ) and the south side of Cave Spring ) PETITION Lane, S.W., within the Windsor Hills ) Magisterial District and recorded ) as Parcel 76.20-3-7 on the Roanoke ) County Tax Records. ) To: The Honorable Supervisors of Roanoke County WHEREAS, your petitioner, Jeffrey S. Maronic, Inc.respectfully files this Petition pursuant to §§30-14, et seq., of the Roanoke County Zoning Ordinance and in accordance with the 1950 Code of Virginia, as amended: 1) Petitioner is the owner of the above-referenced parcel of land. 2) The property is currently zoned under the provisions of the Roanoke County Zoning Ordinance as R-1, Low Density Residential District. 3) The property is designated Neighborhood Conservation in the Future Land Use Guide of the Roanoke County Comprehensive Development Plan. 4) Your Petitioner desires to have this property rezoned as R-3 Medium Density Multi-Family Residential District for the purpose of developing a single family subdivision containing single family dwellings in accordance with the development plan previously approved except that Lots 9, 10, 11 and 12 will be served by one private roadway instead of an access easement across lot 1, subject to proffered conditions. 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K~ ~ - r rN ~ o ~ 1 . :C'•.:: ~t II IfIJ .-i~ 1~~ . °.ContdYO. -~~y so 6.1 +. DEPARTZ~'I' OF PLA.NNIl~'G JEFFREY MARON I C INC. • ` AND 7AI~7ING R-.1 TO R-3 -?•~ - - 76.20-9-1 THRU 12 ," - - - T-,..~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 22, 1996 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 4.068-ACRE TRACT OF REAL ESTATE LOCATED ON THE WEST SIDE OF OLD CAVE SPRING ROAD AND THE SOUTH SIDE OF CAVE SPRING LANE (TAX MAP NOS. 76.20-9-9; 10; 11; 12) IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF R-3 WITH CONDITIONS UPON THE APPLICATION OF JEFFREY MARONIC, INC. WHEREAS, the first reading of this ordinance was held on August 27, 1996, and the second reading and public hearing were held October 22, 1996; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 1, 1996; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 4.068 acres, as described herein, and located on the west side of Old Cave Spring Road and the south side of Cave Spring Lane (Tax Map Numbers 76.20-9-1; 2; 3; 4; 5; 6; 7; 8; 9; 10; 11; and 12) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of R-3, Medium Density Multi-Family Residential District with conditions. 2. That this action is taken upon the application of Jeffrey Maronic, Inc. 1 `~"' 3. That the owner has voluntarily proffered in writing the following conditions which the Board of Supervisors hereby accepts: (1) The subject area will be developed in accordance with the approved plan of Farmington Place Subdivision, bearing revised date of 11/27/95, with the exception that: (a) The access easement across Lots 1 and 9 will be eliminated, and (b) Lots 9 and 10 will be served by the same private road currently serving Lots 11 and 12, and the stormwater detention pond. (2) The Homeowner's Association, which has been established to provide for the maintenance of the private road serving Lots 11 and 12, and the stormwater management area, will be responsible for the entire length of said roadway, as it serves Lots 9, 10, 11, and 12. (3) The proposed private road will not be built to state standards. (4) The proposed development will continue to be built to the same standards as the existing homes. They will be similar in quality and size as the existing homes, with a minimum square footage of 1,400 square feet. (5) The proposed road will not be extended, and will serve only Lots 9, 10, 11, 12, as said lots are designated on the Plat of Farmington Place dated September 8, 1995, and approved by Roanoke County on November 3, 1995. 2 T-~ 4. That said real estate is more fully described as follows: BEGINNING at a point on the westerly side of Old Cave Spring Road (Route 1663) and the southerly side of Cave Spring Lane (Route 1652) as it intersects; thence with the westerly line of Old Cave Spring Road and with a curve to the left with a chord bearing and distance of S. 10 deg. 12' 00" W. 246.29 feet and an arc distance of 246.59 feet to a point; thence S. 05 deg. 21' 11" W. 111.38 feet to a point on the northerly line of property now or formerly of William Hancock (Tax No. 76.20-3-6); thence leaving Old Cave Spring Road and with Hancock line S. 80 deg. 15' 00" W. 359.02 feet to a post; thence S. 10 deg. 41' 21" E. 96.78 feet to a point; thence S. 72 deg. 04' 31" W. 50.39 feet to a point on the easterly line of property now or formerly of R. J. Birkenmaier (Tax No. 76.20-3-9); thence with the Birkenmaier line N. 32 deg. 00' 00" W. 293.56 feet to a point on the southerly line of property now or formerly of J. S. Maronic (Tax No. 76.20-3-8); thence with the Maronic line N. 78 deg. 20' 00" E. 52.30 feet to a point; thence N. 11 deg. 12' 30" W. 137.87 feet to a point on the southerly side of Cave Spring Lane (Route 1652); thence with Cave Spring Lane N. 79 deg. 47' 08" E. 89.54 feet to a point; thence N. 75 deg. 43' 30" E. 472.02 feet to a point; thence S. 84 deg. 18' 49" E. 23.53 feet to the point and place of beginning, and containing 4.068 acres as shown on a survey for Jeffrey S. Maronic and Laura J. Maronic dated December 27, 1993 and made by Balzer & Associates, Engineers and Surveyors. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. zoning.meronic 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 22, 1996 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 4.068-ACRE TRACT OF REAL ESTATE LOCATED ON THE WEST SIDE OF OLD CAVE SPRING ROAD AND THE SOUTH SIDE OF CAVE SPRING LANE (TAX MAP NOS. 76.20-9-9; 10; 11; 12) IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF R-3 WITH CONDITIONS UPON THE APPLICATION OF JEFFREY MARONIC, INC. WHEREAS, the first reading of this ordinance was held on August 27, 1996, and the second reading and public hearing were held October 22, 1996; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 1, 1996; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 4.068 acres, as described herein, and located on the west side of Old Cave Spring Road and the south side of Cave Spring Lane (Tax Map Numbers 76.20-9-1; 2; 3; 4; 5; 6; 7; 8; 9; 10; 11; and 12) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of R-3, Medium Density Multi-Family Residential District with conditions. 2. That this action is taken upon the application of Jeffrey Maronic, Inc. 1 3. That the owner has voluntarily proffered in writing the following conditions which the Board of Supervisors hereby accepts: (1) The subject area will be developed in accordance with the approved plan of Farmington Place Subdivision, bearing revised date of 11/27/95, with the exception that: (a) The access easement across Lots 1 and 9 will be eliminated, and (b) Lots 9 and 10 will be served by the same private road currently serving Lots 11 and 12, and the storm water detention pond. (2) The Homeowner's Association, which has been established to provide for the maintenance of the private road serving Lots 11 and 12, and the storm water management _. area, will be responsible for the entire length of said roadway, as it serves Lots 9, 10, 11, and 12. (3) The proposed private road will not be built to state standards. (4) The proposed development will continue to be built to the same standards as the existing homes. They will be similar in quality and size as the existing homes, with a minimum square footage of 1,400 square feet. (5) The proposed road will not be extended, and will serve only Lots 9, 10, 11, 12, as said lots are designated on the Plat of Farmington Place dated September 8, 1995, and approved by Roanoke County on November 3, 1995. (6) The proposed road serving Lots 9, 10, 11, and 12 is 2 private and its maintenance, including snow removal, shall not be a public responsibility. It shall not be eligible for acceptance into the State Secondary System for maintenance until such time as it is constructed and otherwise complies with all requirements of the Virginia Department of Transportation for the addition of subdivision streets current at the time of such request. Any costs required to cause this street to become eligible for addition to the State system shall be provided with funds other than those administered by the Virginia Department of Transportation. 4. That said real estate is more fully described as follows: BEGINNING at a point on the westerly side of Old Cave Spring Road (Route 1663) and the southerly side of Cave Spring Lane (Route 1652) as it intersects; thence with the westerly line of Old Cave Spring Road and with a curve to the left with a chord bearing and distance of S. 10 deg. 12' 00" W. 246.29 feet and an arc distance of 246.59 feet to a point; thence S. 05 deg. 21' 11" W. 111.38 feet to a point on the northerly line of property now or formerly of William Hancock (Tax No. 76.20-3-6); thence leaving Old Cave Spring Road and with Hancock line S. 80 deg. 15' 00" W. 359.02 feet to a post; thence S. 10 deg. 41' 21" E. 96.78 feet to a point; thence S. 72 deg. 04' 31" W. 50.39 feet to a point on the easterly line of property now or formerly of R. J. Birkenmaier (Tax No. 76.20-3-9); thence with the Birkenmaier line N. 32 deg. 00' 00" W. 293.56 feet to a point on the southerly line of property now or formerly of J. S. Maronic (Tax No. 76.20-3-8); thence with the Maronic line N. 78 deg. 20' 00" E. 52.30 feet to a point; thence N. 11 deg. 12' 30" W. 137.87 feet to a point on the southerly side of Cave Spring Lane (Route 1652); thence with Cave Spring Lane N. 79 deg. 47' 08" E. 89.54 feet to a point; thence N. 75 deg. 43' 30" E. 472.02 feet to a point; thence S. 84 deg. 18' 49" E. 23.53 feet to the point and place of beginning, and containing 4.068 acres as shown on a survey for Jeffrey S. Maronic and Laura J. Maronic dated December 27, 1993 and made by Balzer & Associates, Engineers and Surveyors. 5. That this ordinance shall be in full force and effect 3 thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Zoning.maronic 4 f - Statement of Proffers RE: Rezoning Request of Jeffrey S. Maronic, Inc. R-1 to R-3C Tax Parcels 76.20-9-1 thru 12. I, Jeffrey S. Maronic, do voluntary proffer the following conditions: 1. The subject area will be developed in accordance with the approved plan of Farmington Place Subdivision, bearing revised date of 11/27/95, with the exception that: a. The access easement across Lots 1 and 9 will be eliminated, and b. Lots 9 and 10 will be served by the same private road currently serving Lots 11 and 12, and the stormwater detention pond. 2. The Homeowner's Association, which has been established to provide for the maintenance of the private road serving Lots 11 and 12, and the stormwater management area, will be responsible for the entire length of said roadway, as it serves Lots 9, 10, 11, and 12. 3. The proposed private road will not be built to state standards. 4. The proposed development will continue to be built to the same standards as the existing homes. They will be similar in quality and size as the existing homes, with a minimum square footage of 1,400 square feet. 5. The proposed road will not be extended, and will serve only Lots 9, 10, 11, 12, as said lots are designated on the Plat of Farmington Place dated September 8, 1995, and approved by Roanoke County on November 3, 1995. 6. The proposed road serving Lots 9,10,11, and 12 is private and its maintenance, including snow removal, shall not be a public responsibility. It shall not be eligible for acceptance into the State secondary system for maintenance until such time as it is constructed and otherwise complies with all requirements of the Virginia Department of Transportation for the addition of subdivision streets current at the time of such request. Any costs required to cause this street to become eligible for addition to the state system shall be provided with funds other than those administered by the Virginia Department of Transportation. e ~~ f effrey S. aronic October 22, 1996 T--3 D z r m ~---r._._._ ~~ -• ~ W ~ 2 Q H ~ W Z ~ ~ ~ O ~ Z O Y I a~ ~ ~, ~~ W nj ~- N ~ ~ ~ W LL m o~ ~v QO O m~ w? ~w pw z~ W ~ H ~ ti Q O O w z ,,AA v/ ~s ^~ ^~ o i- ~ ~ O N ~ ~ ~ M °C z ~ Q L ~ ~.~ ~ .~ J ~ M ~ ~ ~ ® ~ ~ m ~ ~ ~ ~ W Z ~ . ® ~ _ F- ~ Z r a o O ~ ~ o N ~ ~ ~ W p ~ z Z DC ~ o , ~ ~ a m ~' ~ ~' • ~ ~ ~ J .N ~ Z N ~ ~ t ~ ~ ~. ~ ' ~ U ~ ~ N ~ = ~ w as ~ ~ ~ ~ ~ ~ ~ Z ~ >+ ~ V o v ._ ~ ~ ~ ~IIIIIIIIIII11111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII11111111111111~IIIIIIIIIIIIIIIIIIIItIIIIIIIIIIIIIIIIIIIIIIIIIII~IIIIIIIIIIII~~J,- _ _ _ _ i ~ ~ ~ ~ ~ ~ ~~ ~ ~ = AGENDA ITEM NO. APPE CE REQUEST __ -_ ~UBLIC HEARING ~ ORDINANCE CITIZENS COMMENTS _ _ = SUBJECT: ~ I~ ~ ~ ti' 1 C? ~-C,~~.~' >,~' Vii-- a ~~ s ~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED __ BELOW: _ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, = and will enforce the rule unless instructed by the majority ot~the Board to = do otherwise. _ _. ^ Speaker will be Limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized = speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments c __ with the clerk. _ c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c _ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c _ e _ _. NAME ~ ~ ~.- . .~ ~ 2 -/~ -_ ADDRESS 0~ ~ L~ ~ r~oX ~ ~ t S l}- ~~~~ PHONE (_ ~ `f~~ ~ ~ ~ - ~ .mil 5 ~~ mllilllllillliilillllllllllllillllllllllllllll lillllillllillillllillillllllliililll lllllilillllllllllllllllllllllllllllllllllllll~ ~iiiiiiiii~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~iiiiiiiiiiiiiiiiiiiiiiii~iii~iii~i~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~~~~t11,~ _ _ _ _ _ _ __ AGENDA ITEM NO. ~ 3 a ~ a ~~ _ - i ~ ~_ APPE CE REQUEST ~ - ~~ _ s ~ ~~ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS SUBJECT: ~' i Z v~ a ,v ~ - __ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED " BELOW: __ c _ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ot~the Board to do otherwise. - _ ._ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. ,... -_ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. __ c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c _- _ ~ ._ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK = - _ _ m~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~»~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ ~Illllllllillllllllllllilllllllllllllllllillllllllllilllllilllllilllilillllillllllllllllllllllllllllllllllllllllllllilillllllllllj~~ ,- - _ ~. ,- _ ., _ ,- ~° ,®; - AGENDA ITEM NO. ~ ` --~ .- - - - APPE CE REQUEST PUBLIC HE G ORDINANCE CITIZENS COMMENTS - - -_ ~- - SUBJECT: ~W ~~ ~ ~ ,3 = ~_~ - i - ~ - I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: __ i - ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority o~the Board to = do otherwise. _ _ .. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. - _ ^ All comments must be directed to the Board. Debate between arecognized = speaker and audience members is not allowed. ;= - ~~ ^ Both speakers and the audience will exercise courtesy at all times. __ ^ Speakers are requested to leave any written statements and/or comments = with the clerk. ,. - i - ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. -_ ~ - PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - _. - - - - - i- s _ - ~ - a - ~ - ~ - - ~ - ~ - NAME ~'~i~ - _ -_ ADDRESS `~ 7 L-y ~ ~/~ S,p2 ~,,~ 6 ~ ~ s - ~ - ~~ ~_ ~,\ ~ ~ PHONE V - mlllllllllilillllllilllllllllilllilllillll lllilllllllllllllllilllillillllllllllillllllilllllllllilllllllllllllllllilllillillllllim hill I Illlllllllillllllillilltlll Illllliliiil II I III11111111I 111111 I I II I I I11111111I I II II III III I IIII IIIlilllll IIIIIiI I III Illilll II11111,~ _ - _ - _ - AGENDA ITEM NO. '% ` APPE CE REQUEST PUBLIC HEARING / ORDINANCE CITIZENS COMMENTS -_ - = SUBJECT: I t~ ~~, ~ ~n ~ - ~, r~~-Urya ~ __ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: .° ,_ ^ Each s Baker will be iven between three to five minutes to comment = whethe r speaking as an individual or representative. The Chairman will c c decide the time limit based on the number of citizens speaking on an issue, = and will enforce the rule unless instructed by the majority of the Board to = do otherwise. _ 1... ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. ,. __ ^ Both speakers and the audience will exercise courtesy at all times. _ _ _ _ ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ a - ~ ~_ mllillllilillllllllllllilllliliillllilllll111111111111111111111111111111111111111111111111111111111111111111111111111111111111111m ~Illllllillilllilllllllllllllllllllllllllllll IIII11111IIIlII11111111111111111111111111111IIIlIIIIIIIIIIIIIIIIIIIIIIIilllllllllll~ _ _ _ _ - _ -_ _ _ _ _ AGENDA ITEM NO. ~~ c - Q - APPE CE RE VEST _ _ _ - ._% ~~PUBLIC HEARING ORDINANCE CITIZENS COMMENTS r SUBJECT: l~`'~ ~'~--~~~.` ~ ! ' ~_ ``°~~~ ~ ~;~,~ 'i:' 1,~~~ ~~ ,~ __ -_ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED = BELOW: ^ Each s Baker will be iven between three t _ p g . o five minutes to comment _ whether speaking as an individual or representative. The Chairman will c decide the time Lmit based on the number of citizens speakin on an issue, ~' _ and will enforce the rule unless instructed by the majority otgthe Board to do otherwise. _ _ . ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments c with the clerk. ^ INDIVIDUALS SPEAKING ON BF. _ HALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK -. _ _ - _ -- mllilll11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111m ' PETITION T- 3 To the Roanoke County Board of Supervisors: The undersigned residents by notice of this petition would like to affirm their position that the request for rezoning, case number 26-9/96 submitted by Jeffery S. And Laura J. Maronic, regarding 4.068 acres of land at 4824 Cave Spring Lane, wherein they request to rezone the property from R-1 Low Density Residential to R 3 Medium Density be denied. As neighbors of the proposed development, we cannot see the economic benefit and/or consistency with the Long Range Comprehensive Plan of Roanoke County. We desire to have these types of properties remain single family residences in keeping with the theme of the adjoining developments. Furthermore, the proposed use of a constructed road (private) entering Cave Spring Lane, near the intersection of Old Cave Spring Road and Cave Spring Lane creates a traffic hazard. Printed Name Signature Address l'~ ,_. ~~=z. ~1°' ~~ /~, /~, /~-„~~S_"lrv' (::.~ S ~. l~/~~ F l-/ L. ~' j i~~ ~1 ~~~o ~, /!~/~~...~~ ~ ~ t3/ ~c~ ~r~~-mot ~~ /~h ~ / 1 ~ w ~r . lr ~ ~ ~ ~ c car ~ ~' ~~ , ~ /..~~~ ,~~ ~ z5~ ~ // ~,Gr~.u~e~~ ~~ _ PETITION To the Roanoke County Board of Supervisors: The undersigned residents by notice of this petition would like to affirm their position that the request for rezoning, case number 26-9/96 submitted by Jeffery S. And Laura J. Maroric, regarding 4.068 acres of land at 4824 Cave Spring Lane, wherein they request to rezone the property from R-1 Low Density Residential to R-3 Medium Density be denied. As neighbors of the proposed development, we cannot see the economic benefit and/or consistency with the Long Range Comprehensive Plan of Roanoke County. We desire to have these types of properties remain single family residences in keeping with the theme of the adjoining developments. Furthermore, the proposed use of a constructed road (private) entering Cave Spring Lane, near the intersection of Old Cave Spring Road and Cave Spring Lane creates a traffic hazard. Printed Name Signature Address ~iarold D. Czreer ' ~• ':J. 24018 Tilde~ard ~. Martin ~~~~~~ ~L(.~~,j~,~ ~351~+ Hollanc+ llrive, a. ,,. ~ L~~Rnann{a_ Va_ 24018 3530 Holland. Drive, ~. ':: • i~oanoke, Virginia 24018 3514 1olland Drive Roanoke_ Va. 2401< ~- PETITION To the Roanoke County Board of Supervisors: The undersigned residents by notice of this petition would like to affirm their position that the request for rezoning, case number 26-9/96 submitted by Jeffery S. And Laura J. Maronic, regarding 4.068 acres of land at 4824 Cave Spring Lane, wherein they request to rezone the property from R-1 Low Density Residential to R 3 Medium Density be denied. As neighbors of the proposed development, we cannot see the economic benefit and/or consistency with the Long Range Comprehensive Plan of Roanoke County. We desire to have these types of properties remain single family residences in keeping with the theme of the adjoining developments. Furthermore, the proposed use of a constructed road (private) entering Cave Spring Lane, near the intersection of Old Cave Spring Road and Cave Spring Lane creates a traffic hazard. Printed Name Sig"n~ature Address ~~./ - - - - _~ PETITION To the Roanoke County Board of Supervisors: The undersigned residents by notice of this petition wound like to affirm their position that the request for rezoning, case number 26-9/96 submitted by Jeffery S. And Laura J. Maronic, regarding 4.068 acres of land at 4824 Cave Spring Lane, wherein they request to rezone the property from R-1 Low Density Residential to R-3 Medium Density be denied. As neighbors of the proposed development, we cannot see the economic benefit and/or consistency with the Long Range Comprehensive Plan of Roanoke County. We desire to have these types of properties remain single family residences in keeping with the theme of the adjoining developments. Furthermore, the proposed use of a constructed road (private) entering Cave Spring Lane, near the intersection of Old Cave Spring Road and Cave Spring Lane creates a traffic hazard. Printed Name !~_~"=SIC .~ ~~~ "'~ ~"t-~ ~ e~~ ~ ~R L.~c~ , [~ _ ~ ~~,% Signature Address -,~~ Ca~F ,y r'(~ f' ~ ~- S"c `z3 ~, ~~ ~ ,.--- rJ ! ~ 3i PETITION To the Roanoke County Board of Supervisors: The undersigned residents by notice of this petition would like to affirm their position that the request for rezoning, case number 26-9/96 submitted by Jeffery S. And Laura J. Maronic, regarding 4.068 acres of land at 4824 Cave Spring Lane, wherein they request to rezone the property from R 1 Low Density Residential to R-3 Medium Density be denied. As neighbors of the proposed development, we cannot see the economic benefit and/or consistency with the Long Range Comprehensive Plan of Roanoke County. We desire to have these types of properties remain single family residences in keeping with the theme of the adjoining developments. Furthermore, the proposed use of a constructed road (private) entering Cave Spring Lane, near the intersection of Old Cave Spring Road and Cave Spring Lane creates a traffic hazard. Printed Name Signature Address U,g PETITION To the Roanoke County Board of Supervisors: The undersigned residents by notice of this petition would like to affirm their position that the request for rezoning, case number 26-9/96 submitted by Jeffery S. And Laura J. Maronic, regarding 4.068 acres of land at 4824 Cave Spring Lane, wherein they request to rezone the property from R 1 Low Density Residential to R-3 Medium Density be denied. As neighbors of the proposed development, we cannot see the economic benefit and/or consistency with the Long Range Comprehensive Plan of Roanoke County. We desire to have these types of properties remain single family residences in keeping with the theme of the adjoining developments. Furthermore, the proposed use of a constructed road (private) entering Cave Spring Lane, near the intersection of Old Cave Spring Road and Cave Spring Lane creates a traffic hazard. Printed Name Signature Address )~ PETITION To the Roanoke County Board of Supervisors: The undersigned residents by notice of this petition would like to affirm their position that the request for rezoning, case number 26-9/96 submitted by Jeffery S. And Laura 7. Maronic, regarding 4.068 acres of land at 4824 Cave Spring Lane, wherein they request to rezone the property from R-1 Low Density Residential to R-3 Medium Density be denied. As neighbors of the proposed development, we cannot see the economic benefit and/or consistency with the Long Range Comprehensive Plan of Roanoke County. We desire to have these types of properties remain single family residences in keeping with the theme of the adjoining developments. Furthermore, the proposed use of a constructed road (private) entering Cave Spring Lane, near the intersection of Old Cave Spring Road and Cave Spring Lane creates a traffic hazard. Printed Name Signature Address a ~f 6~~15 ~~ ~1.4r~~ ~/ ~/,~tita ~a~.~i~l' f l~~/~1iti~t~/~,~z; ~',~~~,~ S'LC/ ~) ~ \ .tom it ~~ .~ ~ r~k~ / „~ ~.JCf /~~. ~ l.(.~G ~N _ /~ '~ ~ rl L -~ ~/ 1 ~~ ~~ ~ PETITION To the Roanoke County Board of Supervisors: The undersigned residents by notice of this petition would like to affirm their position that the request for rezoning, case number 26-9/96 submitted by Jeffery S. And Laura 7. Maronic, regarding 4.068 acres of land at 4824 Cave Spring Lane, wherein they request to rezone the property from R-1 Low Density Residential to R-3 Medium Density be denied. As neighbors of the proposed development, we cannot see the economic benefit and/or consistency with the Long Range Comprehensive Plan of Roanoke County. We desire to have these types of properties remain single family residences in keeping with the theme of the adjoining developments. Furthermore, the proposed use of a constructed road (private) entering Cave Spring Lane, near the intersection of Old Cave Spring Road and Cave Spring Lane creates a traffic hazard, Printed Name Signature Address ~ ~ ~ ~ ~ ~ C~~~ ~' ~'"~.~~ d r ~-,va ~ a- I .~ u~t ~ ~i ~ ~~i= ~~J nit= ~` ~~~~~._'~_~ _ ~~~ '3 ~_'~°~ ~-~ r-~ ay,~~~-;~ 1%.- /~ ° „ ~/ ~: ~u~~ ~y; t PETITION To the Roanoke County Board of Supervisors: The undersigned residents by notice of this petition would-like to affirm their position that the request for rezoning, case number 26-9/96 submitted by Jeffery S. And Laura J. Maronic, regarding 4.068 acres of land at 4824 Cave Spring Lane, wherein they request to rezone the property from R-1 Low Density Residential to R 3 Medium Density be denied. As neighbors of the proposed development, we cannot see the economic benefit and/or consistency with the Long Range Comprehensive Plan of Roanoke County. We desire to have these types of properties remain single family residences in keeping with the theme of the adjoining developments. Furthermore, the proposed use of a constructed road (private) entering Cave Spring Lane, near the intersection of Old Cave Spring Road and Cave Spring Lane creates a traffic hazard. Printed Name Signature Address (mot) I L. `~'U./t~ ~' 7" `~"L-C- ~ s~ i ~ 1. y tc1~ ~~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 22, 1996 ORDINANCE 102296-11 DECLARING A 0.488-ACRE TRACT OF LAND, LOCATED AT THE INTERSECTION OF VALLEYPOINTE PARKWAY AND CONCOURSE DRIVE IN THE VALLEYPOINTE INDUSTRIAL PARR, AS SURPLUS REAL ESTATE AND DONATING SAID PROPERTY TO OPTICAL CABLE CORPORATION WHEREAS, by deed dated August 8, 1988, recorded in Deed Book 1290, Page 769, and re-recorded in Deed Book 1292, Page 987, and by deed of correction dated February 28, 1989, and recorded in Deed Book 1301, Page 1156, in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, the Board of Supervisors of Roanoke County, Virginia, acquired from the Roanoke Regional Airport Commission a parcel of land containing approximately 8 acres in connection with the creation and construction of Valleypointe Parkway; and, WHEREAS, upon completion of the project, several small parcels of land remained titled to the Board of Supervisors, including that certain parcel containing .488 acre, located at the intersection of Valleypointe Parkway and North Concourse Drive in the Valleypointe Industrial Park, said parcel being more particularly shown on 'Plat of Survey Showing the Subdivision and Dedication of the Property of the Board of Supervisors of Roanoke County' dated May 10, 1990, and recorded in the aforesaid Clerk's Office in Plat Book 12, Page 133; and, WHEREAS, said parcel adjoins an 11.238-acre tract of land, designated as "NEW TRACT 3E-1A" on plat dated August 19, 1996, and recorded in the aforesaid Clerk's Office in Plat Book 19, Page 40, recently acquired by Optical Cable Corporation for the proposed expansion of the company; and, WHEREAS, Optical Cable has requested that the above-described .488-acre parcel be granted to the corporation to assist in the expansion as part of the economic development project; and, WHEREAS, said parcel of land is subject to numerous use restrictions and has no development potential as a separate parcel, except for certain existing or proposed easements on the property, and the County has no current or future use for the property except in connection with this economic development project. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on October 8, 1996; and a second reading was held on October 22, 1996; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the residual parcel of land containing .488 acre, located at the intersection of Valleypointe Parkway and North Concourse Drive in the Valleypointe Industrial Park, as shown on 'Plat of Survey Showing the Subdivision and Dedication of the Property of the Board of Supervisors of Roanoke County' dated May 10, 1990, and recorded in the aforesaid Clerk's Office in Plat Book 12, Page 133, is hereby declared to be surplus and the covenants and restrictions applicable to the property render it unacceptable and unavailable for other public uses, except for public easements and in connection with this economic development project; and, 3. That the conveyance of this property to Optical Cable Corporation is hereby authorized, subject to the following conditions, covenants and restrictions: a. That the property shall be subject to all of the applicable covenants, restrictions and obligations and running with the land, as set forth in the deed dated August 8, 1988, recorded in Deed Book 1290, Page 769, and re-recorded in Deed Book 1292, Page 987, and the deed of correction dated February 28, 1989, and recorded in Deed Book 1301, Page 1156, in the aforesaid Clerk's Office, and the conveyance shall be subject to agreement by Optical Cable Corporation to indemnify and hold Roanoke County and the Board of Supervisors harmless from any loss, claim, or damage as a result of any violation of said covenants, restrictions and obligations. b. That the existing public utility easement, fifteen feet (15') in width, along the northern property line (adjacent to North Concourse Drive) and along the eastern property line (adjacent to Valleypointe Parkway) shall be reserved and retained, together with the right of any public utility company to provide maintenance to any existing facilities located within the easement area. c. That a public drainage easement, a minimum of fifteen feet (15') in width, running generally in a northerly direction from the southeasterly corner of the parcel through the approximate middle of the property, then turning and running westerly to and beyond the western property line, the exact width and location of which shall be shown upon a plat provided by Optical Cable and approved by the Roanoke County Department of Engineering & Inspections prior to the conveyance, together with rights of ingress and egress from the public road for construction or maintenance, shall be reserved and retained. d. That all costs and expenses associated herewith, including but not limited to survey costs, attorneys fees, and 2 recordation of documents, shall be the responsibility of Optical Cable Corporation. 4. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the donation of said property, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: .lam` Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Timothy W. Gubala, Director, Economic Development Director Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney John W. Birckhead, Director, Real Estate Assessment 3 • Item No. ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: October 22, 1996 AGENDA ITEM: Second reading for request to declare a 0.488 acre tract of land as surplus real estate and to donate same to Optical Cable Corporation COUNTY ADMINISTRATOR'S COMMENTS: ,/ ~ ,,,~/~ EXECUTIVE SUMMARY• Optical Cable Corporation is currently working on a $4.5 million expansion of their manufacturing facility in Valleypointe. The company is purchasing an adjacent 11 acre tract for the next phase of expansion. Roanoke County owns a 0.488 acre tract at the intersection of Valleypointe Parkway and North Concourse Drive which adjoins the 11 acre tract. Optical Cable Corporation is requesting that the County consider donating this property to them to assist the company in its expansion. The 0.488 acre tract is a residual tract acquired by Roanoke County from the Roanoke Regional Airport Commission in September 1989 as part of a property exchange to obtain the road right-of-way for the construction of Valleypointe Parkway. The 0.488 acre tract does not have development potential as a separate parcel because of the deed restrictions placed on it by the Airport Commission with its transfer to the County. Fiscal Impact: This tract is not generating real estate tax revenue to the County at the present time. Adding it to the 11 acre tract being acquired by Optical Cable Corporation will place it on the tax rolls. Staff Recommendation: Staff recommends that the Board of Supervisors approve the second reading of the attached ordinance and declare the 0.488 acre tract to be surplus and to donate the real estate to Optical Cable Corporation. Ty Respectfully submitted: Approved: ~~ i q f ~ c%~rs`~'~7~ Timothy W. ubala, Director Elmer C. Hodge Department of Economic Development County Administrator Project Coordinator ---------------------------------------------------------------- ACTION No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by: Eddy Johnson Harrison Minnix Nickens Ty AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 22, 1996 ORDINANCE DECLARING A 0.988-ACRE TRACT OF LAND, LOCATED AT THE INTERSECTION OF VALLEYPOINTE PARKWAY AND CONCOURSE DRIVE IN THE VALLEYPOINTE INDUSTRIAL PARR, AS SURPLUS REAL ESTATE AND DONATING SAID PROPERTY TO OPTICAL CABLE CORPORATION WHEREAS, by deed dated August 8, 1988, recorded in Deed Book 1290, Page 769, and re-recorded in Deed Book 1292, Page 987, and by deed of correction dated February 28, 1989, and recorded in Deed Book 1301, Page 1156, in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, the Board of Supervisors of Roanoke County, Virginia, acquired from the Roanoke Regional Airport Commission a parcel of land containing approximately 8 acres in connection with the creation and construction of Valleypointe Parkway; and, WHEREAS, upon completion of the project, several small parcels of land remained titled to the Board of Supervisors, including that certain parcel containing .488 acre, located at the intersection of Valleypointe Parkway and North Concourse Drive in the Valleypointe Industrial Park, said parcel being more particularly shown on 'Plat of Survey Showing the Subdivision and Dedication of the Property of the Board of Supervisors of Roanoke County' dated May 10, 1990, and recorded in the aforesaid Clerk's Office in Plat Book 12, Page 133; and, WHEREAS, said parcel adjoins an 11.238-acre tract of land, designated as "NEW TRACT 3E-1A" on plat dated August 19, 1996, and recorded in the aforesaid Clerk's Office in Plat Book 19, Page 40, recently acquired by Optical Cable Corporation for the proposed expansion of the company; and, WHEREAS, Optical Cable has requested that the above-described .488-acre parcel be granted to the corporation to assist in the expansion as part of the economic development project; and, WHEREAS, said parcel of land is subject to numerous use restrictions and has no development potential as a separate parcel, except for certain existing or proposed easements on the property, and the County has no current or future use for the property except in connection with this economic development project. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of ~y this ordinance was held on October 8, 1996; and a second reading was held on October 22, 1996; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the residual parcel of land containing .488 acre, located at the intersection of Valleypointe Parkway and North Concourse Drive in the Valleypointe Industrial Park, as shown on 'Plat of Survey Showing the Subdivision and Dedication of the Property of the Board of Supervisors of Roanoke County' dated May 10, 1990, and recorded in the aforesaid Clerk's Office in Plat Book 12, Page 133, is hereby declared to be surplus and the covenants and restrictions applicable to the property render it unacceptable and unavailable for other public uses, except for public easements and in connection with this economic development project; and, 3. That the conveyance of this property to Optical Cable Corporation is hereby authorized, subject to the following conditions, covenants and restrictions: a. That the property shall be subject to all of the applicable covenants, restrictions and obligations and running with the land, as set forth in the deed dated August 8, 1988, recorded in Deed Book 1290, Page 769, and re-recorded in Deed Book 1292, Page 987, and the deed of correction dated February 28, 1989, and recorded in Deed Book 1301, Page 1156, in the aforesaid Clerk's Office, and the conveyance shall be subject to agreement by Optical Cable Corporation to indemnify and hold Roanoke County and the Board of Supervisors harmless from any loss, claim, or damage as a result of any violation of said covenants, restrictions and obligations. b. That the existing public utility easement, fifteen feet (15') in width, along the northern property line (adjacent to North Concourse Drive) and along the eastern property line (adjacent to Valleypointe Parkway) shall be reserved and retained, together with the right of any public utility company to provide maintenance to any existing facilities located within the easement area. c. That a public drainage easement, a minimum of fifteen feet (15') in width, running generally in a northerly direction from the southeasterly corner of the parcel through the approximate middle of the property, then turning and running westerly to and beyond the western property line, the exact width and location of which shall be shown upon a plat provided by Optical Cable and approved by the Roanoke County Department of Engineering & Inspections prior to the conveyance, together with rights of ingress and egress from the public road for construction or maintenance, shall be reserved and retained. Ty d. That all costs and expenses associated herewith, including but not limited to survey costs, attorneys fees, and recordation of documents, shall be the responsibility of Optical Cable Corporation. 4. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the donation of said property, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. 3 ,` ~~ ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 22, 1996 ORDINANCE 102296-12 RESCINDING ORDINANCE 52395-12 AND ACCEPTING AN OFFER TO PURCHASE THE HUNTING HILLS WELL LOT (TAX MAP NO. 88.13-3-28) WHEREAS, Ordinance 52395-12 accepting the offer of Thomas Newcomb to purchase the Hunting Hills Well Lot (Tax Map No. 88.13- 3-28) for the sum of Thirty Thousand Dollars is hereby rescinded; and WHEREAS, as a result of the "well lot" designation placed on the subdivision plat for Section 3 of Hunting Hills, it appears that this property is restricted for use only as a "well lot," and therefore, is of use only to the adjoining property owners along Fawn Dell Road; and WHEREAS, as settlement of the dispute between Roanoke County, the adjoining property owners in Hunting Hills, and Thomas Newcomb, the County has agreed to pay Mr. Newcomb the sum of Six Thousand Dollars ($6,000) for his time and expenses involved in attempting to purchase this well lot, and as payment for Mr. Newcomb's release of his interest in this well lot; and WHEREAS, said adjoining property owners have offered to purchase this well lot from Roanoke County with the restriction that this lot shall not be used for the construction of any single- family dwelling. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Ordinance 52395-12 is hereby rescinded and repealed. 1 w r 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on October 8, 1996; and a second reading of this ordinance was held on October 22, 1996, concerning the disposition of the Hunting Hills Well Lot, Tax Map No. 88.13-3-28. 4. That an offer for said property having been received, the offer of Joseph T. and Pamela S. Moskal, Robert L. And Connie Vermillion, Jonathan M. and Melinda Bern, Clifford P. and Linda S. Culpepper, Tyler M. and Pamela W. Moore or their assigns to purchase the Hunting Hills Well Lot, Tax Map No. 88.13-3-28, for the sum of Seventeen Thousand Dollars ($17,000) is hereby accepted/rejected. This conveyance is subject to the restriction that no single family dwelling shall be constructed on this lot. 5. That the purchase price for the property shall be paid upon delivery of a deed therefor, Eleven Thousand Dollars ($11,000) of that sum to be paid into the water fund in accordance with the trust agreements of the 1991 water revenue bonds; the remaining Six Thousand Dollars ($6,000) to be paid to Thomas Newcomb in settlement of any and all claims arising from this transaction. 6. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke 2 County as are necessary to accomplish the sale of said property, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance John W. Birckhead, Director, Real Estate Assessment 3 ACTION NO. ITEM NO. ~"" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22, 1996 AGENDA ITEM: ORDINANCE RESCINDING ORDINANCE 52395-12 AND ACCEPTING AN OFFER TO PURCHASE THE HUNTING HILLS WELL LOT (TAX MAP NO. 88-1-3-28) COUNTY ADMINISTRATOR ~ S COMMEN'1'~ : /J ,.~,,(J G~ cxT~'~~"`"` EXECUTIVE SUMMARY: This ordinance authorizes, approves, and implements the settlement of the dispute over the Hunting Hills well lot between the neighbors on Fawn Dell Drive, Thomas Newcomb, and the County. BACKGROUND• This dispute arose over the County's proposal to sell a surplus well lot located on Fawn Dell Drive in Hunting Hills. By Ordinance No. 52395-12 and after notice as required by law, the County accepted the offer of $30,000 from Thomas Newcomb for this surplus well lot. A question was raised with respect to the "well lot" designation by Mr. Newcomb's attorney and title insurer. The County attempted to accommodate the transaction by vacating the subdivision plat to remove the "well lot" designation. The neighbors objected. The parties negotiated a mutually-agreeable solution to this problem. SUMMARY OF INFORM_ATInN: This ordinance authorizes, approves, and implements the settlement of this dispute by the following actions: - rescinds Ordinance No. 52395-12; - accepts the offer of $17,000 for this well lot from several of the neighbors; - reimburses Mr. Newcomb for his expenses in the amount of $6,000, and releases and settles any and all claims he might have concerning this transaction; and - conveys this well lot with the restriction that no single family structure shall be constructed on it. A copy of the settlement negotiated and executed by the parties is attached. 1 ;,`~ .' The first reading of this ordinance is scheduled for October 8, 1996, and the second reading is scheduled for October 22, 1996. Upon adoption of this ordinance and closing of this transaction, the County will receive $17,000. $11,000 will be paid into the water fund in accordance with the trust agreements of the 1991 water revenue bonds; the remaining $6,000 will be paid to Thomas Newcomb. It is recommended that the Board favorably consider the adoption of the attached ordinance. Respectfully submitted, `~~l ~~. Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received Referred to Motion by G:\ ATTORNEY\ PMM\ HHORDSET.RPT Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens 2 f ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 22, 1996 ORDINANCE RESCINDING ORDINANCE 52395-12 AND ACCEPTING AN OFFER TO PURCHASE THE HUNTING HILLS WELL LOT (TAX MAP NO. 88.13-3-28) WHEREAS, Ordinance 52395-12 accepting the offer of Thomas Newcomb to purchase the Hunting Hills Well Lot (Tax Map No. 88.13- 3-28) for the sum of Thirty Thousand Dollars is hereby rescinded; and WHEREAS, as a result of the "well lot" designation placed on the subdivision plat for Section 3 of Hunting Hills, it appears that this property is restricted for use only as a "well lot," and therefore, is of use only to the adjoining property owners along Fawn Dell Road; and WHEREAS, as settlement of the dispute between Roanoke County, the adjoining property owners in Hunting Hills, and Thomas Newcomb, the County has agreed to pay Mr. Newcomb the sum of Six Thousand Dollars ($6,000) for his time and expenses involved in attempting to purchase this well lot, and as payment for Mr. Newcomb's release of his interest in this well lot; and WHEREAS, said adjoining property owners have offered to purchase this well lot from Roanoke County with the restriction that this lot shall not be used for the construction of any single- family dwelling. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Ordinance 52395-12 is hereby rescinded and repealed. 2. That pursuant to the provisions of Section 16.01 of the / ~'~ Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on October 8, 1996; and a second reading of this ordinance was held on October 22, 1996, concerning the disposition of the Hunting Hills Well Lot, Tax Map No. 88.13-3-28. 4. That an offer for said property having been received, the offer of Joseph T. and Pamela S. Moskal, Robert L. And Connie Vermillion, Jonathan M. and Melinda Bern, Clifford P. and Linda S. Culpepper, Tyler M. and Pamela W. Moore or their assigns to purchase the Hunting Hills Well Lot, Tax Map No. 88.13-3-28, for the sum of Seventeen Thousand Dollars ($17,000) is hereby accepted/rejected. This conveyance is subject to the restriction that no single family dwelling shall be constructed on this lot. 5. That the purchase price for the property shall be paid upon delivery of a deed therefor, Eleven Thousand Dollars ($11,000) of that sum to be paid into the water fund in accordance with the trust agreements of the 1991 water revenue bonds; the remaining Six Thousand Dollars ($6,000) to be paid to Thomas Newcomb in settlement of any and all claims arising from this transaction. 6. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which shall be on form approved by the County Attorney. ~~ 7. That this ordinance shall be effective on and from the date of its adoption. C:\OFFICE\ W P W IN\ W PDOCS\AGENDA\REALEST\SURPLUS\ HUNTHI LL\ OW NERS.OFF " ' AGREEMENT On Tuesday, September 24, 1996 Mr. Thomas Newcomb, Mr. Tyler Moore (representing various residents and neighbors of Fawn Dell Drive in Hunting Hills, Roanoke County, Virginia), and the County of Roanoke agreed to settle their dispute with respect to the sale of the Hunting Hills well lot (tax map number 88.13-3-28). The Mr. Moore agrees to pay to the County the sum of $17,000. The County agrees to pay Mr. Newcomb the sum of $6,000 from these proceeds. In exchange for these payments, the County shall convey said well lot to the parties represented by Mr. Moore with the restriction that this shall not be used for the construction of any single family dwelling. Mr. Newcomb shall release his interest in purchasing this well lot as provided in Ordinance No. 52395-12. Closing of these transactions shall occur upon adoption of an ordinance authorizing and approving same by the Board of Supervisors of Roanoke County, but not later than October 24, 1996. Tyler Newco1mbnn ~~ ~ iV County of Roanoke ]~Illlllllllllllllllllllilllllllillllllliillllllllllilllillillllllllilllllillilllllllllllllllllliililllllllllllllllllilllllllllll~ _ _ _ - - _ _ _ _ _ __ _ __ AGENDA ITEM NO. L~., __ APPE CE REQUEST =_ IC HEARING ORDINANCE CITIZENS COMMENTS _ PUBL ~ _ = SUBJECT: '`- - (.1? l~ ~~ t ~ lJC ~` ~ t n c` ~ y' Cc ~ y1 - .1"/~sp~e.Gf~b ~ _ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will - decide the time limit based on the number of citizens speaking on an issue, = and will enforce the rule unless instructed by the majority of the Board to do otherwise. - _ _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized __ speaker and audience members is not allowed. _ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments __ with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. -_ c = PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - ~ s ~ ~ ~ !" w ~ NAME ~~ ~-t- ' i _ ~_ ADDRESS ~ - ~- ~- ~. ~a ~ ,° PHONE l'~ ~ ~ -' ~ ~ -~ ~~ filllllllllillllllllllllillllllllilllillillll111111111111111111111111111111111111111111111111111111111111111111111111111111111111~ 0~ ROANp,~~ a ~ ti~ ~ z c~ ~ 2 °c)' a~ raaa MARY H. ALLEN, CMC CLERK TO THE BOARD 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 October 25, 1996 Mr. Fred Altizer Virginia Department of Transportation P. O. Box 3071 Salem, VA 24153 Dear Mr. Altizer: BRENDA J. HOLTON DEPUTY CLERK Attached is a copy of Board Action 102296-4.a unanimously approved by the Roanoke County Board of Supervisors on October 22, 1996. This action by the Board supports a request from residents living on or adjacent to Twelve O'Clock Knob Road to lower the speed limit on that road. A copy of their petition is also attached. If you have any questions about the action, please contact County Administrator Elmer Hodge. Sincerely, ~~-~ ~_ Mary H. Allen, CMC Clerk to the Board CC: Robert E. And Genevieve C. Henderson 5412 Twelve O'Clock Knob road Roanoke, VA 24018 Board Reading File P.O. BOX 29800 ® Recyded Paper r 0~ ROANp~~ ti 'A 9 ~ O ov a, r8a8 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 C~a~xx~#g n~ ~~~~o~~e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 October 23, 1996 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOWNS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Mr. James D. Campbell Executive Director Virginia Association of counties 1001 East Broad Street Richmond, VA 23219 Dear Mr. Campbell: Attached is the VACo 1996 Annual Meeting Voting Credentials Form designating Supervisor Fenton F. "Spike" Hamson as Roanoke County's voting delegate. This designation was approved by the Board of Supervisors at their meeting on Tuesday, October 22, 1996. If you need fiirther information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh cc: The Honorable Fenton F. Harrison ® Recycled Paper „ r VACo 1996 Annual Meeting Voting Credentials Form Voting Delegate: ~,••~ {Supervisor) Name Fenton F. "S ike" Harrison Title Supervisor Locality Alternate Delegate: (Supervisor) Name Title Locality Certified by: (Clerk of the Board) Name Title Locality Mary H. Allen Clerk to the Board Roanoke County VACo 1996 Annual Meeting . Proxy Statement County authorizes the following person to cast its vote at the 1996 Annual Meeting of the Virginia Association of Counties on November 12, 1996. a non-elected official of this county. .pR_ a supervisor from County. This authorization is: Uninstructed. The proxy may use his/her discretion to cast County's votes on any issue to come before the annual meeting. ^ Instructed. The proxy is limited in how he/she may cast _ County's votes. The issues on which he/she may cast those votes and how he/she should vote are: (List issues and instructions on the back of this form) Certified by: Name Title Roanoke County Board of Supervisors Locality .h ' O~ pOANp,,~~ ti 'A ~ Z ~ ~ 2 v ~ ;, ~~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 October 23, 1996 Rev. Steven W. Harris Baptist Childrens' Home 860 Mt. Vernon Lane Salem, VA 24153 Dear Rev. Harris: BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY' MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, October 22, 1996. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your tame and your words with us. Sincerely, Bob L. Johns n, Chairman Roanoke County Board of Supervisors Hollins Magisterial District C~~ixx~#~ o~# ~a~t~a~~ ®Recyded Paper PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on October 22, 1996 at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the evening session beginning at 7:00 p.m. will hold public hearings on the following: ORDINANCE DECLARING A 0.488 ACRE TRACT OF LAND AS SURPLUS REAL ESTATE AND DONATING SAME TO OPTICAL CABLE CORPORATION. ORDINANCE RESCINDING ORDINANCE 52395-12 AND ACCEPTING AN OFFER TO PURCHASE THE HUNTING HILLS WELL LOT. All members of the public interested in the matters set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of the ordinances is on file and is available for public inspection in the office of the Clerk of the Board of Supervisors, whose office is located 5204 Bernard Drive, Roanoke, Virginia. ~~~ -, Paul M. Mahoney County Attorney Roanoke County, Virginia Publish on the following dates: October 20, 1996 Send invoice to: Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 ATTENTION: MRS. MARY ALLEN e - - ~Q~ Patti Connolly, The Roanoke Times 3~FAX: (5400) 981-3415; PHONE: 981-341I~il Oct. 1, 1996 07:10 PM 62/2 10/01/96 The Roanoke Times a~;a: 446110 Acct: 772202000UN Name: COUNTY OF ROANOKE, FINANC: NOTICE ~ PUBUC HEARING Ph: 772-2020 Class Rate: Dis Rate: ON PROPOSED P BaVD FlNANCING BY THE COUNTY ~ FTNANCEDEPART1viII~i'I' CI'edltStShIS: ROMIOKE, VIRGINIA NOTICE is given that the Board ATTN: Diane D. Hyatt, P.O. Box 29800 of Supervisors of the county of Roanoke, Virginia (the Roanoke VA 24018 Reply Request "Board">, will hold a public hearing in accordance with Paytype BL Rate LE Le als Rep: 46 Section 15.1-227.8 of the ~ Code of Virginia of 1950, as amended, r~aMing the issu- Source FX Class 10 Le~als ^ TFN ante of up to $13,100,000 in principal amount of bonds of the County of Roanoke, Yr~nia Start 10/06196 Issues 2 RateIss 2 Stop 10113196 countys~ro oftheaupgrade and improvements to the Words....... 152 Price 144.30 Roanoke regional wastewater treatment facility and the Lines........ 39 0.00 County's share of improve- Discount menu to the Tinker Creek and Roanoke River interceptors. Depth....... 3.39 Free Day 0 fie bonds will be secured by a Columns...... 0 Net 144.30 pledge of the Countys sewer system revenues. which may 0.00 The public hearing, Graphic..... 0 St Talc be continued ar adjoumee, will St Words. 0 FedTax 0.00 be held at 7:00 o'clock p.m., on October 22, 1996, before ^ BoxedAd Total 144.30 the Board of Supervisors in the Roanoke County Administration Payment 0.00 Center, 5204 Bernard Drive, Copy Line NOTICE OF PUBLIC HE App Cr. 0.00 (446110) nuke, Virginia. Sort S trim ga~Ce 0.00 ^ ManualSort TearSheets ProductCode PO # ^ Receipt ^ Movable ^ OnHold ^ Kill Ad Comments Reason for Discount p ~tD~ I'l` ~c I Editions O~ DC, • LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, October 22, 1996, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bemard Drive, Roanoke, VA, on the petition of Robert L. Metz to rezone 3.253 acres from C-1 to C-2 to construct an efficiency inn, located at 3990 and 4004 Challenger Avenue, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: October 4, 1996 ~ ~~~~ Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, October 8, 1996 Tuesday, October 15, 1996 Direct the bill for publication to: Robert Metz Go Winn & Co. 1224 Peters Creek Road Roanoke, VA 24017 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, October 22, 1996, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Jay Patel to rezone 2.15 acres from C-2C to C-2C to amend conditions, located at the corner of Plantation Road and Friendship Lane, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: October 4, 1996 ~ ap~,~J Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, October 8, 1996 Tuesday, October 15, 1996 Direct the bill for publication to: Jay Patel c/o Holiday Inn Express 2174 Lee Highway South Troutville, VA 24175 (540) 966-4444 ._ .. SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, October 22, 1996, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Jeffrey Maronic Inc. to rezone 4.068 acres from R-1 to R-3 to allow four lots to be served by a private roadway, located on the west side of Old Cave Spring Road and the south side of Cave Spring Lane, Windsor Hills Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning., 5204 Bernard Drive, Roanoke, VA. Dated: October 4, 1996 ~ ~~.~~~ Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, October 8, 1996 Tuesday, October 15, 1996 Direct the bill for publication to: Jeffrey Maronic Inc. 4932 Cave Spring Lane SW Roanoke, VA 24018 (540) 772-2727 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 Printed by Mary Allen / ADM01 10/03/96 11:OOam From: Mary Allen / ADMO1Confirm receipt To: Diane Hyatt / ADM01 Subject: fwd: Agenda Item from Sheriff Holt --------------------------------------- ===NOTE====------=====10/03/96=10:53am= Has Gerald contacted you yet regarding an item he wants to add to the agenda titled: Proposal to reaccept into County Classification and Pay Plan two emergency funded corrections officer positions to be funded by the Virginia Compensation Board. He wants it on Consent Agenda. We told him to contact you as to whether there was future fiscal impact. Fwd=by:=Diane=Hyatt=/=10/03/96=10:58am= Fwd to: Mary Allen / ADMO1 ....................................... I have not heard a word from him. I will be out this afternoon and Friday and do not see any emergency that could not wait until the next meeting. Could you hold it? Fwd=by:=Mary=Allen=/===____ Fwd to: Diane Hyatt / ADMO1 ....................................... Yes, I will email Merry McKissick and tell her to send a copy of the report to you for the 10/22 meeting. Page: 1 Printed by Mary Allen / ADM01 10/03/96 11:03am ,>. .- From: Mary Allen / ADMO1Confirm receipt To: Merry McKissick / SHFO1 Subject: Board Report ---------------------------------------===NOTE====____________________________ Brenda told me that you might have a report for the 10/8 agenda but she suggested that Sheriff Holt discuss it with Diane Hyatt first. I just talked with Diane and she will not be here this afternoon or tomorrow. Could we add this to 10/22 agenda? That way you could send Diane a copy to review for future fiscal impact. Also, Elmer will have time to review it. Page: 1 Printed by Mary Allen / ADM01 10/15/96 4:23pm From: Mary Allen / ADMO1Confirm receipt To: Merry McKissick / SHFO1 Subject: fwd: Agenda item for 10/22 --------------------------------------- ===NOTE====------=====10/15/96==1:42pm= Diane Hyatt said she had reviewed the Sheriff's Report on the two emergency positions, was making a few changes and sending back to you. I have added to 10/22 agenda. If you all can't get it over here tomorrow or Thursday morning, please let me know. Fwd=by:=Merry=McKissi=10/15/96==4:03pm= Fwd to: Mary Allen / ADMO1 ....................................... Mary, Sheriff Holt signed the revised board report this afternoon, and I just faxed it to you. I also put a disk in the county interoffice mail and the signed original report for you to receive tomorrow morning. Sheriff Holt would like for it to be on the consent agenda if possible. He also plans to be at the 4 p.m. staff meeting on 10/21 to discuss agenda items. Thanks so much for your help. Fwd=by:=Mary=Allen=/===________ Fwd to: Merry McKissick / SHF01 ....................................... I think that this will have to be under New Business because Diane Hyatt said there is some County funding involved and all funding requests are New Business. I believe that ECH also made some suggestions to Brent about changes to the report. I'll let Brent know that I have disk and we can send any changes back to you. Page: 1 Printed by Mary Allen / ADM01 10/03/96 3:31pm From: Mary Allen / ADMO1 CONFIRMED To: Merry McKissick / SHFO1 Subject: fwd: Board Report --------------------------------------- ===NOTE====------=====10/03/96=11:04am= Brenda told me that you might have a report for the 10/8 agenda but she suggested that Sheriff Holt discuss it with Diane Hyatt first. I just talked with Diane and she will not be here this afternoon or tomorrow. Could we add this to 10/22 agenda? That way you could send Diane a copy to review for future fiscal impact. Also, Elmer will have time to review it. Fwd=by:=Merry=McKissi=10/03/96==3:24pm= Fwd to: Mary Allen / ADMO1 ....................................... Sure, Mary, 10/22 is fine. We have to re-evaluate the report anyway to fine tune it and haven't contacted Diane yet. Please reschedule it to 10/22 when doing the agenda tomorrow. Thanks! ~ 5 ______-- ~~^Gt.. ir,c:..9 e. ~'y~..in ~e~2ar~e.( frog r~r~.,, Page: 1 OCTOBER 6 - Joint Retreat with School Board 9CTOBER 8 or 22 -Joint Meeting with Salem City Council(???) -Meeting with Regional Chamber of Commerce (???) -Funding Policy for travel expenses for youth sports and other groups (LBE) - Regional Firing Range (FM) -Approval of LOSAP Bylaws (JMC) ~_ Work Sessions -Hanging Rock battlefield Trail - Discussion of August 24 Board Retreat Items (BLJ) -Development of Mission Statements (LBE) - Explore Master Plan (Joyce Waugh requested) Vt G~ //1 3 ,h,4,r • ~~g Town o f . Yin ~ ea.~ '~ ZF~~ ~O c.,l~- OTHER ITEMS TO BE SCHED ULED p~.•~ ~' Work Sessions 1'~"~ - Work Session with Industrial Development Authority - Work Session with Parks and Recreation Advisory Commission - Spring Hollow Recreation Master Plan (November??) ~ /cam- +~ -Payment in lieu of taxes by non profit organizations (Board RETREAT) - Drainage Maintenance Program (I.,BE) Other Items -Report back on BPOL tax and info on short term rental for video stores (from work session on Cable Television) - Adoption of Parks and Rec Community Use Policy (from work session) - Updated needs assessment - Results of School Board Garage Study (HCI~ NOVEMBER 4 - Joint Meeting with Roanoke City Council NOVEMBER 19 -Student Government Day September 19, 1996 11:03 A.M. MA -For File Representative from Julian Wise "To the Rescue" called and requested time on the October 8Rh agenda to present resolution and update the Board on first year of operation. yZ. ~ 3 ~ y,~. Asked her to send us letter asking and giving information. Brenda ~V~ r~ grog ~s MEMORANDUM T0: Paul Mahoney, County Attorney Diane Hyatt, Director of Finance FROM: John M. Chambliss, Jr., Asst. County Administrator~~- SUBJECT: Work Session Request from the Board of Supervisors DATE: August 2'7, 1996 At the August 27 Board of Supervisors meeting, a request was made to prepare for a work session concerning payment in lieu of taxes by non profit organizations, including Churches. The following items were specifically requested for consideration as well as any other infarmation as necessary: 1. What is the value of the existing non-profit property including Real Estate and Personal Property? 2. What are other localities doing about taxing this type of property? 3. What is the attitude of the commercial and development community about this subject. avoiding taxation? 4. What grandfather provisions could be considered for the implementation of a tax program so as not to tax current property, but properties in the future? It would be good to give background information on the process and values of properties in Roanoke County currently participating in a payment in lieu of tax program or service charge program today. I am certain that John Birckhead and Wayne Compton will have some information in their offices to assist in this project. Please coordinate with Elmer Hodge and Mary Allen the scheduling of this request. cc Elmer Hodge Mary Allen John Birckhead Wayne Compton Brent Robertson .~ Based upon the recent retreat held by the Board members, they had requested minutes from the 22 member committee looking at the school needs of the County. Dr. Gordon brought a copy which has been distributed (copy attached) and indicated we would receive them in the future. The notes taken at the retreat and recorded on flip charts has been turned in to the Clerk's office and Mary has been asked to have them typed and put together in a usable format. It was noted that a discussion was needed to consider the previous Park Master Plan and to consider regionalization of parks. The review should look at where we are and where will we go. Other topics from the Board meeting which could be directed to specific teams or departments have been sent under separate cover to those individuals. A. Arnold Covey - Drainage Maintenance Program B. Tim Gubala - Hanging Rock Battlefield Trail Project Public /Private Partnership Policy Recovery of monies from Public /Private Partnership C> Diane Hyatt/Paul Mahoney Payment in Lieu of Taxes for Tax Exempt including Churches cc Diane Hyatt Pete Haislip .t MEMO - 6/3/96 To: Supervisors e~~-r From: Lee B. Eddy .~ Subject: Suggested Budget Increases At the budget work session on 5/28/96 I suggested that we use $200,000 to $30.0,000 of our expected reserves to fund operating and capital additions to the FY96/97 budget. I have reviewed the addback requests, some of my personal suggestions, and the donation lists and offer the following for your consideration: A. OPERATING BUDGET 1. Increase the budget for street lights which has been flat for the past several years. This is a service that citizens can see, but are often rejected in their applications. Lower the qualifying point score level to reflect the increased funding. Add $5000. 2. I am concerned that our judicial magistrates have a high turnover. Ideally the state should set salaries sufficient to prevent high turnover, but that is not facing reality. The court staff requested $32,728 in local funds to supplement state salaries. I suggest we add $10,000 this year. 3. I worry that we are not taking full advantage of technology and suggest we add an MIS Programmer Analyst at a cost of $45,089. 4. I suggest we establish an award system .for employees who suggest good plans for cost savings and/or improved services. Ultimately it should more than pay for itself. Suggest $5000 for FY97. 5. I would like to see us do more with citizen volunteers for many activities in addition to Fire and Rescue. Suggest $15,000 for a part time position to work with Amy Shelor, and a newsletter. 6. Recommend an annual appropriation to add fire hydrants. This is another service that is highly visible to citizens. Suggest $5000. 7. Recommend an annual appropriation to fund small replacement items for Fire and Rescue. Suggest $40,000 for FY97 and check whether this is sufficient in future years. 8. Recommend an annual appropriation to fund small replacements and improvements for Parks and Recreation. Suggest $20,000 for FY97 and check whether this is sufficient in future years. 9. Recommend an annual appropriation to fund small replacements and improvements for Libraries. Suggest $15,000 for FY97 and check whether this is sufficient in future years. 10. Fund the Treasurer's request for a 24-hour telephone line and additional postage costs. Add $2975. 11. Fund additional CORTRAN slots. Our budget information did not include any details or justification, but apparently it is now difficult for our elderly and disabled citizens to get reservations. Add $10,000. *** SUBTOTAL FOR OPERATING BUDGET: $173,064 B. SMALL CAPITAL PROJECTS AND REPLACEMENTS: 1. Fund a low band tourist radio system jointly with Roanoke City, Salem and VDOT. Add $15,000. 2. Stabilize the stream bed in Garst Mill Park. Add $10,000. 3. Fund the law library security system. Add $500. 4. Replace the MIS line printer. Add $9000. 5. Fund one new 4WD vehicle for Garage II. Add $25,000. 6. Fund a new emergency generator for Bent Mountain Fire Station. The installed unsatisfactory unit was paid for by the volunteers a number of years ago. Most other stations recently received new units funded by the County. Bent Mountain is subject to frequent power outages. Add $15,000. 7. Fund a replacement air compressor at Cave Spring Fire Station. This sounds to me like a critical back-up need. Add $15,000. *** SUBTOTAL FOR SMALL CAPITAL PROJECTS/REPLACEMENTS: $89,500 C. CONTRIBUTIONS: I reviewed the current staff recommendations, previous suggestions from Supervisors Minnix, Harrison and Eddy, plus the 5/31/96 memo from Harry Nickens, and developed the following recommendations. Only those that deviate from staff numbers are listed (K= $1000): Organization Minnix Eddv Harrison Nickens Staff Proposed Adult Care Center 5.OK 7.5K 6.OK 7.5K 5.OK 7.OK Big Bros./Sisters 1.OK 2.5K 2.5K 0 2.OK CCS Info/Ref. Ctr. 3.OK 4.OK 3.OK 3.OK 3.5K CASA 1.+K 3.OK 2.OK 2.OK 1.+K 2.OK Family service 3.OK 4.OK 4.OK 3.OK 3.5K 5th Dist E&TConso. 3.0 4.+K 4.+K 3.OK 3.5K LOA 12.5K 15.OK 12.5K 15.OK 12.5K 15.OK Literacy Vol's 0 2.OK 1.OK 1.OK 0 1.OK Drug/Alc Abuse Cou. 0 1.OK 1.OK 1.OK 0 l.OK Speech/Hearing Ctr. 0.5K 1.OK 1.OK 1.OK 0.5K 1.OK BR Community Ser. 79.+K 100.OK 79.+K 79.+K 85.OK TAP 27.OK 30.OK 30.OK 30.OK 25.OK 30.OK Trans. Living Ctr. 15.OK 17.5K 15.OK 17.6K 15.OK 17.5K Art Museum 1.OK 2.OK 2.OK 0 2.OK Explore 1 60.OK 150.OK 150.OK 175.OK 157.OK .160.OK Mill Mtn Zoo Op. 8.5K 8.OK 7.5K 6.OK 8.OK RV History Mus. 6.+K 7.OK 7.5K 7.5K 6.+K 7.5K Trans. Mus. Op. 12.OK 12.OK l0.OK l0.OK 12.OK Trans. Mus. Cap. 2.OK 0 2.OK 0 2.OK L. of Women Voters 300 300 300 275 300 D-Day Memorial 17.OK 0 0 l0.OK 0 l0.OK OUTLOOK Roanoke 0 1.OK 1.OK 0 1.OK VWCC Schol. Fund 5339 5339 5339 5274 5339 BR Soil/Cons Dist. 1.OK 1.5K ~1.5K l.OK 1.25K Tour DuPont l0.OK 7.5K l0.OK 5.OK 7.5K *** SUBTOTAL - INCREASES FOR CONTRIBUTIONS: $50,605 SUMMARY. ALL CATEGORIES: OPERATING BUDGET $173,064 SMALL CAPITAL/REPLACEMENTS 89,500 CONTRIBUTIONS 50,605 GRAND TOTAL $313,169 I would be pleased for the opportunity to discuss my reasons for these_suggestions in further detail. -~ copy: Elmer Hodge -` Brent Robertson Printed by Mary Allen / ADM01 9/23/96 7:32am From: Diane Hyatt / ADMO1 To: Mary Allen / ADMO1, Paul Mahoney / ADMO1 Subject: fwd: Public hearing --------------------------------------- ===NOTE====------=====9/20/96==3:54pm== For your planning purposes, I am planning to do a public hearing on Oct 22 for the approval of the borrowing on the sewage treatment plant expansion. Bonnie is doing to draft ad for me now. Fwd=by:=Mary=Allen=/___________________ Fwd to: Diane Hyatt / ADMO1 ....................................... Thanks - please send me copy of ad so I know what to include on agenda. Page: 1 Printed by Mary Allen / ADM01 10/13/96 12:51pm --------------------------------------- From: Mary Allen / ADMO1 To: Terry Harrington / ADMO1 Subject: Special Use Permit ---------------------------------------===NOTE====____________________________ I've been out sick and just now finishing Action Agenda (Sunday). I asked Brenda H. to call you, but the Board removed from the table the Special Use Permit for Salem Church of God on Edgebrook and approved first reading. Will the Public hearing and 2nd reading be on Nov. 19? Not sure when to schedule. I assume the Plan. Comm. will hear first Tues in Nov. Let me know. Page: 1 Printed by Mary Allen / ADM01 10/15/96 7:47am --------------------------------------- From: Mary Allen / ADMO1Confirm receipt To: Terry Harrington / ADMO1 Subject: 10/22 agenda-SUP - Edgebrook --------------------------------------- ===NOTE________________________________ You have the Special Use Permit for Edgebrook road on the 10/22 agenda for 1st reading. The BOS approved 1st reading on 10/8 after removing from the table. Shouldn't we remove this from 10/22 agenda? Page: 1 Printed by Mary Allen / ADM01 10/15/96 7:44am From: Mary Allen / ADMO1 To: Paul Mahoney / ADMO1 Subject: 10/22 Agenda --------------------------------------- ===NOTE________________________________ Paul: two questions: (1) I have board report to exptend lease for parking lot at Courthouse. Does this need an ordinance? (2) The two 2nd readings - donation of surplus real estate (TWG) to Optical Cable and accepting offer for Hunting Hills - do these need advertised public hearings? If so, I never got a legal notice. Page: 1 Printed by Mary Allen / ADMO1 10/15/96 1:41pm From: Mary Allen / ADMO1 To: Paul Mahoney / ADMO1 Subject: fwd: 10/22 Agenda --------------------------------------- ===NOTE====------=====10/15/96==7:44am= Paul: two questions: (1) I have board report from John Willey to extend lease for parking lot at Courthouse. Does this need an ordinance? (2) The two 2nd readings - donation of surplus real estate (TWG) to Optical Cable and accepting offer for Hunting Hills well lot - do these need advertised public hearings? If so, I never got a legal notice. Fwd=by:=Paul=Mahoney==10/15/96=11:38am= Fwd to: Mary Allen / ADMO1 CC: Sue Patterson-Bane / ADM01 ....................................... 1) Yes, we need an ordinance to extend lease, unless original ordinance and/or lease provided for extension. 2) Yes, submit ad to newspapaer to run Sunday 10/20. Page: 1 Printed by Mary Allen / ADM01 ~ lOj0?/96 --------------------------------------- 3:46pm From: Diane Hyatt / ADMO1 To: Penny Hodge / ADMO1 Subject: fwd: Jane james Report --------------------------------------- ===NOTE====------=====10/02/96=10:30am= I told Mary Allen to remove Jane James report from the 10/8 agenda because it needed more work from the school board first. Please be sure that Jane knows this while you are working with her. oJ2~96 Fwd=by:=Penny=Hodge=/=10/02/96=11:34am= Fwd to: Diane Hyatt / ADMOl, Mary Allen / ADMO1 ....................................... Jane will be sending over a new resolution for the Oct 22 board meeting -- providing the School Board adopts it at their meeting on Oct 10th. Fwd=by:=Mary=A1 n=/ __________________ Fwd to : Penny%'~Io / ADMO1 ....... ~ ......... (~~.D . . Page: 1 Printed by Mary Allen / ADM01 ~ lOJb2,/96 10:57am From: Diane Hyatt / ADMO1 To: Mary Allen / ADMO1 Subject: fwd: Board report from schools --------------------------------------- ===NOTE====------=====10/01/96==3:59pm= Please pull of the Board report from Jane James for the computer equipment. It is not ready yet. the school board needs to adopt another resolution. Fwd=by:=Mary=Allen=/==10/02/96==8:22am= Fwd to: Diane Hyatt / ADMO1 ....................................... Mary Allen is sick today. I received the report in the mail yesterday and will put your note with it and pull it. Should we put it in the 10/22 Board Meeting file? Thanks, Brenda (answer to Mary Allen's PC) Fwd=by:=Diane=Hyatt=/=10/02/96==9:51am= Fwd to: Mary Allen / ADMO1 ....................................... You can leave a note in the 10/22 file, but the resolution will need to be redone and possibly the report. Page: 1 ~- ACTION # ITEM NUMBER MEETING DATE: AGENDA ITEM: October 8, 1996 Request for Appropriation to the School Grant Fund COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The 1996 Virginia General Assembly approved funding to be allocated by the Virginia Board of Education to each school division for technology equipment. Roanoke County's portion of the grant is $789, 400 to be received after the Commonwealth's bond sale in May 1997. It is the desire of the Roanoke County School Board to purchase with grant funding computer and networking equipment for each of its twenty-eight schools. Inasmuch as the funding will not be received from the state until after the May bond sale, the school board is requesting that an appropriation be made to the school grant fund which would allow immediate purchase of equipment. FISCAL IMPACT: None. No local matching required. STAFF RECOMMENDATION: Staff recommends appropriation of $789,400 to the School Grant Fund. Jane James, ssociate Director of Instructional Technology Elmer C. Hodge County Administrator ------------------------------------------------------ ACTION VOTE No Yes Abs Approved ( ) Motion by: Eddy Denied ( ) Harrison Received ( ) Johnson Referred ( ) Minnix To Nickens CC: i, ~r FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON SEPTEMBER 25, 1996 IN THE BOARD ROOM OF THE ROANOKE COUNTY SCHOOLS ADMINISTRATIVE OFFICES RESOLUTION REQUESTING AN APPROPRIATION BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHICH WILL ENABLE THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY TO PURCHASE TECHNOLOGY EQUIPMENT. WHEREAS, the County School Board of Roanoke County has received a grant of $789,400 from the Virginia Department of Education as its portion of funding approved by the 1996 General Assembly for technology equipment, and WHEREAS, said school board will expend the grant funds for computers and networking equipment for each of the twenty-eight schools in the division, and WHEREAS, it is the desire of the school board to purchase equipment to enhance technology instruction within the classroom during the current school year, and WHEREAS, the grant funding will not be received by the school division until after bond notes are sold in May 1997; THEREFORE, BE IT RESOLVED, that the County School Board of Roanoke County requests an appropriation of $789,400 to the School Grant Fund which would allow the timely purchase of equipment prior to May 1997. Adopted on motion of Mr. Stovall, seconded by Mrs. Roark and on the following recorded vote: AYES: Jerry L. Canada, William A. Irvin, III, Marion G. Roark, Michael W. Stovall, Thomas A. Leggette NAYS: None TESTS: Clerk c: File Diane Hyatt Penny Hodge Sep- 30-9G 1 ^c :.rdP RF:e Co Sch - Asst . Supt . .r,40 GG239l37 P . 02 f ACTIQN # ITEM NUMBER MEETING DATE: AGENDA ITEM: October ~i, 'ly~b Request for Appropriation to the School Grant Fund COUNTY ADMINISTRATOR'S COMMENTS: SACKGROiJND: The 1996 Virginia Genera. Assembly approved funding to be allocated by the Virginia Soard of Education to each school division for technology equipment. Roanoke County's portion of the grant is $789, 400 tv be received after the Commonwealth`s bond sale in May 1997. It is the desire of the Roanoke Gaunty School Hoard to purchase with grant funding computer and networking equipment for each of its twenty-eight schools. Inasmuch as the funding will not be received from the state until after the May band sale, the school board is requesting that an appropriation be made to the school grant fund which would allow immediate purchase of equipment. FISCAL IMPACT: None. No local matching required. STAFF RFCCSMMFNDATION: Staff recommends appropriation o£ $7$9,400 to the School Grant Fund. Jane James, sociate Director of Instrur_'tinnal Tr?r~~n~,lt~gy Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Aprarcved t ) Mot ion by ~ Fc3c3y Denied ( ) Harrison Received t ) ~7ohr_son Referred ( ) Minnix Tc __ Nickens cc: Sep-30-9G 12:GE3P R{.e Co Sch - Asst. Supt. .rs40 .riG239Ei7 P.03 a .w. 1 1- FROM THE MINUTES OF THE COUNTY SCHOOL BOARD OF RDANpKE COUNTY MEETING IN REGULAR SESSION AT 7 P.M. ON SEPTEMBER 25, 1996 IN THE BOARD ROOM OF THE ROANOKE COUNTY SCHOOLS ADMINISTRATIVE OFFICES RESOLUTION REQUESTING AN APFROPRI~ITION BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHICH WILL ENABLE THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY TO PURCHASE TECHNOLOGY EQUIPMENT. WHEREAS, the County Sr_hc~al Rn~rtl of R~~nc~kP ~'n,.,nty hoc received a grant of $789,400 from the Virginia Department of Fdurat i ntt a~ i r~ phrt-.; nn of ft~n~3i ng approved by the 1995 General Assembly for technology equipment, and WHEREAS, said school board will expend the grant funds for r_nmruters and networking egz.-ipmpnt far each of the twenty-eight schools in the division, and WHEREAS, it is the desire of the school board to purchase equipment to enhance technology instruction within the cla€eroam during the current school year, and WHEREAS, the grant funding will not be received lay the school division until after bond notec arc cold in May 1997; TI-IEREFORE, EE IT RESOLVED, that the County E",chool Doard of Roanoke County requests an appropriation of $789,400 to the uchocl Grant Pund which would allow the timely purchase of equipment prior to May 1997. Adopted on motion of Mr. Stovall, seconded by Mrs. Roark and on the following recorded vrlte : AYES: Jerry L. Canada, William A. Irvin, III, Marion G. Rua.ik, Mic:ti~el W. SLVvdll, T71Unid~ A. Legyette NAYS: None TESTS : ~ •- ~, Clerk c: File liiane Hyatt Penny Hodge a ( ^y^~Vn' Y Elmer: I talked to Wanda about putting the Mutual Assistance Agreement with Salem PD on the joint meeting. She said that Salem City Council has already approved and signed the agreement, and this is only making a few amendments to agreement not a new agreement. It would NOT be a joint signing ceremony. Also, John Cease has still NOT approved the report for the 10/22 agenda. Do you still want on the joint meeting agenda? Mary A. 10/16/96 f Corrections 387-6303 Barry L. Tayloe, Captain Court Services 387-6137 Chazles R. Hart, Captain Chief Deputy Michael G. Winston 387-6346 P.O. Box 510 Salem, VA 24153 ~G~ ~~ ~F THE s~ ~~1 ~~ GERALD S. HOLT, SHERIFF COUNTY OF ROANOKE, VIRGINIA 703-387-6139 Fax 703-387-6203 FAX TRANSMITTAL SHEET PLEASE DELIVER THE FOLLOWING PAGES TO: NAME :~~ ~,~~, ~,,~.~ FAX NUMBER : f 'J,~ -;~~ 73 LOCATION: `"/~~~ ~ ~cu.t•Z~~~c~~t.~y TOTAL NUMBER OF PAGES, DATE : /p/l5/CJ ~ TIME : ,~ :,11 NCLUDING TRANSMITTAL SHEET FROM: /'~~1 ~,r%~,~,~st.k ~' ~L TELEPHONE NUMBER: ,~ ~ 7- ~ / J ~J' LOCATION: e ~ ~~,,,L-~~ ~~Q FAX NUMBER : 3 ~ ~` ~D a~ ~ SPECIAL INSTRUCTIONS: ~~ ~~_ ~~~~f ~~ ..~ ~. t ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22, 1996 AGENDA ITEM: Request to re-accept into the County Classification and Pay Plan two emergency-funded corrections officer positions to be funded by the Virginia Compensation Board for FY 96-97 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Sheriff's Office received funding from the Virginia Compensation Board to hire two corrections officers under the emergency overcrowding regulations for the maintenance and care of Roanoke County's inmate population incarcerated in the Roanoke County/Salem Jail. These positions are designated for FY 96-97 and would be reevaluated in FY 97-98. In past years, the Compensation Board has funded four emergency overcrowding positions for the jail. SUMMARY OF INFORMATION: By accepting these two positions, we are still down two positions in the jail from FY 95-96. I am requesting that the Roanoke County Board of Supervisors accept the state funding for these positions and include them in the Roanoke County Classification and Pay Plan. FISCAL IMPACT: The total fiscal impact is $56,619. The Virginia Compensation Board will be responsible for $44,777 leaving a difference of $11,842 to be supplemented by the county. ALTERNATIVES: None STAFF RECOMMENDATION: Respectfully submitted, Staff recommends approval. ~~ Gerald S. Holt Sheriff Approved by, Elmer C. Hodge, Jr. County Administrator ------------------------------------------------------------------ ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Harrison Referred ( ) Johnson To ( ) Minnix Nickens 10-15-1996 15'05 703 387 6203 RKE CNTV SHERIFF'S OFF]CE P.02 ACTION N0. ITEM NO . ~-- ~'- . AT A REGi1LAR MEETING OF THE BOARD OF SLrPERVISORS OF ROANOItE COUNTY, VIRGINIA, HELD AT THE ROANOICE COUNTY ADMINISTRATION CENTER M T October 22, 1996 AGENDA ITEM; Request to re-accept into the County Classification and Pay Plan two 4mergency-funded carrections officer position8 to be funded by the Virginia Compensation Board for FY 96-97 T ~ E $ K The Roanoke Cvutlty Sheriff's Office received funding from the Virginia Compensation Board to hire two corrections officers under the emergency vv®rcrowding regulations for the maintenance and care of Roanoke County's inmate population incarcerated in the Roanoke County/Salem Jail. These positio»d are designated for FY 96-97 and would be reevaluated in FY 97-98. In past years, the Compensation Hoard has funded four emergency overcrowding positions for the fail. ar'rMMn12v 0 INFORMATION: By accepting these two positions, we are still down two positions in the jail from r~Y 55-9~. r am requesting that the Roanoke County Board of Supervisors accept the state funding for these positions and include them in the Roanoke County Classification and Pay Plan. Flsrnt. IMPA,~: The total fisoa~. impact is $56, b19 . The Virginia Compensation soard will be responsible for $44,777 leaving a difference of $11,842 to be supplemented by the County. ALT R.I~ATIVEa : None Staff recommends approval. Reppeatfully submitted, Oorald 8. Holt Sheriff P~ppraved by, Elmer C. Hodge, Jr. County Administrator 1©-17-199G 1©~ v2 r 43 30 r G2©:~ RKC CNTY :.rl ICR T rr' :~ Grr 1 CC ~' • ~2 1 ACTION N0. YTEM NO . ~ ~ ~J" AT A REGULAR MEETING OF THE HOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MBE SATE; October aa, 1996 AGENDA 3TF11: Request to appropxiate funds for two emergency-funded Corr®ctione officer positions, to be partially funded by the Virginia Compensation Board for FY 96-97. Request also includes an atgendmeat to the County c:la~anification and Pay Plan to temporarily accept these positions into the plan. 0 nJTV ADMIirTZSTRATOR' S CCMME-NTS F3ACKGROUND: On several occasions, the Sheriff hen updated the Board on staffing needs at the Roanoke County Jail due to an increased inmate population. Far FY9~-96, the Cvmgensatioa Board greeted and funded Roanoke County 4 temporary positions to deal with overcrowding in the jail. These positions were to be funded by the Comp Board for a period of one year, with additional funding to be evaluated on a year-by-year basis. For gY96-97 the 9heriff'a Office rece~.ved funding from the Compensation Board to hire two corrections officer, undex the emergency overcrowding regulatiorm far the maintenance and care of Roanoke County`s inmate population. This action, as previously reported to the Hoard, reduces staffing compared to FY95-96 levels by two positions. These positions are designated for FY 96-97 and would be reevaluated in FY97-98. A® instructed by the 8oarod,i~~~n~eiso~urrently bei g invest g$~edored for these temporary p N: By accepting these two positions, we are still down two positions in the jail from FY95-96~ I am requesting that the Roanoke County Board of Supervisors accept the state funding for the~he Roanoke Cou tyrClassification andePay Plan,aon include them in a tertpoxary basin. _ The total fiasoai impact is $56,619. The Virginia Compensation Board will be responsible for $44,77'7 leaving a difference of $li,saa to be 4upplemented by the County• The County supplement is needed because the Compensat ~s Dead d owes otsalary all fringe benefits and also recogn reimbursement rate far Corrections Officers than is pa~.d by Roanoke County. 1©-17-1886 1Q'S3 703 387 6203 RKE CNTV SHERIFF'S OFFICE P.O3 0 Staff recommends appropriation of $44,777 in zevenue reimbursement from the Compensation Hoard mnd the rele-ted expenditure increase in the Sheriff's personnel budget. Staff also requests a transfer of $11, 842 from the Hoard's Contingency account to the Sheriff's personnel budget to cover unrtimbuzsed costa of the two positions. Respectfully submitted, c3erald S . Halt Sherif f Approved by, Elmer Hodge, Jr. County Administrator ...... ~ ........ w ....... r ~ ~ ..... r r ~ ....... ~ ~ ...... ~ r ....... r ~ w ..... . ACTION uCTE Approvod ( } Motion by: No Yee Abe Deniad ( ) _ Eddy ~,,.. Recaived ( > Harrison _.,_ Referred ( } Johnson ~ ,,,~ To ( } Minnix _ Nickens ~ ~, 1©-17-199G 1©::,1 ?Dv 30r G2Dv RKC CIUTY GIICRIrr'v orrlcC Correcrtons s~7-e~oa ~- ~. tea, ~~~ Couct s 387.8197 Chary R. Hart, CapLlt- ~Q~T~ES~ ~1~ ~'~ a~ ~~, (~~BrA~LD 8. MOLT, SHE covrrt~r o~ xo~xo~, vnt~~ 703,3678198 P'a:708,98T~209 l1LX TR~TSMITT~I+ B~aT pLa~sa aaL=vie sss FoLZO~ta p~-cas zo Nom! t ~ ~,d,~. P.O1 n~c~,a.i o. w ~~ P.Q. Bax b10 8alam, V!- 24169 s~ ssR ~ 7?a-.~/~ -_-_ _ -- - TO'r~L ]~O~aN Ot P11;3a8 ~ ~-zs: ~o~~7~y'6 Tn~: tacr~v~za~ Ta~tS~ru ssaaT: rxac ~ ~ ~~~ TaLap80N3 ~a~e: ~ ~7-~~ ~~ LCC~ITION t .~.,,~ CY~~ sJ1= halt ~ ~-$ ~°~'~ SpaC~J1l+ IN®TR-~Qr-C'TIOI~B: ~ .cry /'[~ ~~ ~~' r~4..c. ` ~/'"~ !f ~.1 ~ ~ _ .l/ .. _ I/. I I , f a ~ ~.f I ~ • .r ill ,.1.a _ ~.f~.JL 1.:(rL[4.G. ~r~ ~ rn, 7,-~ i _~-~~°_ , MEMO FROM GENNY HENDERSON ... ~' 1 ~., ~` ~ ~ . _ . ~rro.,~ ~~ Elmer, I knew you would be interested in our efforts! We have not contacted every resident of this area, but only two persons who were con- tacted chose not to sign the petition. I feel this is a good indication of how my neighbors feel about having a lower speed limit in our area. I know we could have gotten many additional signatures if we had wanted to take more time in circulating the petition. I have sent a copy to Lee Eddy, and I would appreciate it if your office would furnish copies to the other Supervisors. One of the neighbors with children wanted a copy sent to the news media, but I hope we don't have to go that route. Thanks, Memo To: Elmer Hodge, County Administrator From: Tim Gubala, Director of Economic Development ~~ Subject: Economic Development items for discussion Date: October 18, 1996 The following items should be discussed with the Board of Supervisors at the October 22, 31~ 6 meeting in executive session: ~- ~ ~ 1. Status of real estate negotiations to acquire property from four property owners for 5. the Kroger expansion--possible condemnation for one property. 2. Discussion of public private partnerships for . Thank you c Paul Mahoney Mary Allen -~ Gt~~' ,Lr./~~- i ~~ ~ ~~ :~. , ^~ Blue Ridge Community Services ;` n ~ ~ c~~~ (.l ~ ~ ~` ~ " J Onzlee Ware Chairman - ~ I ~~ ~ Pamela K. Cox Vie Chairman ~~ John M. Hudgins, Jr. treasurer ~ Susan J. Closter sec~erary Executive Director Fred P. Roessel, Jr., Ph.D. September 25, 1996 The Honorable Bob L. Johnson, Chairman Roanoke County Board of Supervisors PO Box 29800 Roanoke, Virginia 24018 Dear Mr. Johnson: Blue Ridge Community Services would like to request time on the agenda of the Roanoke County Board of Supervisors on Tuesday, October 22, 1996 at 3pm. to give a brief report about the services provided to the residents of Roanoke County in FY96. Rita Gliniecki, Blue Ridge Community Services Board At-Large Member, Fred P. Roessel, Jr., Executive Director, Thomas Chapman, Director of Administration and I will be present. We will be a accompanied by a resident of Roanoke County, who will speak about our services from the point of view of a consumer. 'ncerely, John A. Sabean Director, Resource Development cc: Elmer C. Hodge John M. Chambliss, Jr. Rita Gliniecki Fred P. Roessel, Jr., Ph.D. Thomas Chapman Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4026 (540) 345-9841 Fax: (540) 342-3855 TDD: (540) 345-0690 Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke C1~~~xx~~ ~~ ~x~xx~~a.~.~ DEPARTMENT OF PLANNING ANP ZONING 'T'ERRANCE L.. HARRINGTON, AIGP DIRECTOR OF PLaNNING PLANNING COMMIS910N BOARD OF ZONING APPEALS September 23, 1996 Wayne and Jennifer Ayers William and Lorraine Lange 5175 Peters Creek Road . Roanoke, VA 24019 I3Qar Stir and Ms. Ayers and Lange: I am writing to you regarding your aotive rezoning and special use permit petition pending before the Roanoke County Planning Commission. With the HZA'(s denial of your associated variance request, future land uses on the property will not be allowed two entrances closer than 500 feet apart. Because the property was not properly posted for the scheduled October 1st Planning Commission hearing, I have tabled your item until at least the Commission's November 4th hearing. If it is your desire to withdraw the petition, I would appreciate a letter from you requ®eting a withdrawal. Please let know how you wish to proceed. Thank you. Sincerely, Terrance Herrin on, AZCP Director f Planning ~~~`~Q~~ ~~u9~ ~S° ?f~ c : Ed Natt /~~ Scott.Blarikenship; PMI . ~ ~~ ~~ ~~ ~~ ~~~ P.O. BOX 29800 • ROANOKE, VIRGINIA 24018=0798 ~ (540) 772-2068 • FAX: (940) 7''72-21 OS ® Pllnlsd on RecyebA Ptpw