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11/19/1996 - Regular
RAN 4 ACTION AGENDA NOVEMBER 19, 1996 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. AT l: 00 P.M. THERE WILL BE A BOARD MEETING AS PART OF ROANOKE COUNTY'S STUDENT GOVERNMENT DAY ACTIVITIES. COUNTY HIGH SCHOOL STUDENTS WILL REPLACE BOARD MEMBERS AND DEPARTMENT HEADS. /ndividua/s with disabi/ities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, p/ease contact the Clerk to the Board at (540) 772-2005. We request that you provide at /east 48-hours notice so that proper arrangements maybe made. AT 2:00 P.M. THERE WILL BE A MEETING OF THE AUDIT COMMITTEE. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ROLL CALL AT 3:00 P.M. ALL PRESENT 2. Invocation: The Reverend John Hawn St. Mark's Lutheran Church 1 ROANOKE COUNTY BOARD OF SUPERVISORS 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS FCH ADDED EXECUTIVE SESSION ITEM SECTION 2 1-344 A (~ LEGAL M.~TTER CONCERNING S 1 CONDEMNATION C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring the week of November 17 - 23, 1996 as American Education Week in Roanoke County. FM MOTION TO APPROVE PROCLAMATION ~~ ACCEPTED BY TOM LEGGETTE, CHAIRS SCHOOL BOARD; DR DEANNA GORDON, SCHOOL SUPERINTENDENT; BUTCH KELLY PRES OF RCEA• AND KIT REAVI~ AMER EDUC WEEK REP FOR RCEA 2. Recognition of Roanoke Count,~Today staff for receiving 1996 Virginia Municipal League (VML) Communications Achievement Award. ACCEPTED BY AMG AND ANGIE MCPEAK 3. Recognition of Brian Duncan for receiving the 1996 Outstanding Young Volunteer Fund Raiser Award. ACCEPTED BY BRIAN DUNCAN D. BRIEFINGS E. NEW BUSINESS 1. Request to readopt a Public Private Partnership Policy. (Tim 2 Gubala, Economic Development Director) (CONTINUED FROM OCTOBER 22, 19961 A-111996- 1 HCN MOTION TO ADOPT POLICY WITH LBE' S EDITORIAL CHANGES I~~ 2. Request to accept and appropriate $460,000 from the Virginia Economic Development Partnership Opportunity Fund for R. R. Donnelley & Sons Company. (Brian Duncan, Economic Development Assistant Director) A-111996-2 FFH MOTION TO ACCEPT AND APPROPRIATE I~~ 3. Request for approval and an appropriation to execute a multi- party agreement to provide for the construction of a shell building and public infrastructure improvements at Valley Gateway. (Tim Gubala, Economic Development Director) A-111996-3 RI T MnTInN TO APPROP $599,?30 AND APPROVE AGREEMENT IBC 4. Request to apply to the Virginia Department of Transportation for Industrial Access Funds for Valley Gateway. (Tim Gubala, Economic Development Director) R-111996-4 BL.T MOTION TO ADOPT RESO URC 5. Request for Public Private Partnership funds for Relax, Inc. (Joyce Waugh, Economic Development Specialist) A-111996-5 BLT MOTION TO APPROP $77,746 FOR PROTECT ~C 3 6. Request from Salem-Roanoke County Chamber of Commerce to adopt the Workforce Endorsement Agreement. (Garland Kidd, Roanoke County Schools) A-111996-6 FM MOTION TO ADOPT AGREEMENT ~~ 7. Request to accept and appropriate monies from: (a) Virginia Juvenile Community Crime Control Act and to adopt a resolution prioritizing the expenditure of grant funds. R-111996-7 BLT MOTION TO ADOPT RESO TI$~ (b) Family Preservation Act and outline of the Family Friends Program. (John Chambliss, Assistant Administrator) U C 8. Request for resolution authorizing renewal of a lease of real estate for parking facilities at the Roanoke County Courthouse and Jail. (Elmer C. Hodge, County Administrator) (CONTINUED FROM OCTOBER 22, 199 HCN MOTION TO DENY STAFF RECOMMENDATION TO RENEW LEASE ~~ FM, HCN NAYS: LBE, FFH, BL.T A-111996-9 BL.T MOTION FOR THIRTY DAY CONTINUANCE FOR STAFF TO RE- 4 NEGOTIATE ~~ 9. Presentation of claim for $500,000 from Estate of Thomas F. Faucher, Jr. (Paul Mahoney, County Attorney) A-111996-10 BL._T MOTION TO DENY CLAIM II~~ F. REQUESTS FOR WORK SESSIONS CONSENSUS OF BOARD TO SET WORK SESSION FOR UPDATE ON COMP FHENSIVE PLAN FOR DECEMBER 17, 1996; AND BRIEFING ON SPRING HOLLOW RECREATION MASTER PLAN FOR DECEMBER 31996• G. REQUESTS FOR PUBLIC HEARINGS H. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA I. FIRST READING OF ORDINANCES 1. Ordinance authorizing the creation of and financing for a local public works improvements project, Trevilian Road Water Project. (Gary Robertson, Utility Director) (Staff report by Paul Mahoney, County Attorney) BL_T MOTION TO APPROVE 1ST READING 2ND READING - 12/03/96 - URC 2. Ordinance for authorization to vacate a portion of an existing 20- foot water line easement and to accept a relocated portion of same easement, located across Lots 27 and 28, Block 1, Revised Plat of the Orchards, Applewood, Section 9. (Gary Robertson, Utility 5 Director) (Staff report by Arnold Covey) BLT MOTION TO APPROVE 1ST READING 2ND READING - 12/03/96 - URC J. SECOND READING OF ORDINANCES K. APPOINTMENTS 1. Blue Ridge Community Services Board of Directors LRF A4KFD THAT THIS ITEM BE DEFERRED TO NEXT MEETING SO CLERK CAN CONTACT BRCS. 2. Disability Services Board I,BE NOMINATED TMC FOR THREE TERM TO EXPIRE 12/31/99 3. Library Board 4. Roanoke County Planning Commission. I,BE NOMINATED AL G. THOMASON, SR., WINDSOR HILLS DISTRICT, FOR FOUR YEAR TERM TO EXPIRE 12/31/00 L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-111996-11 FM MOTION TO ADOPT RESO ABSENT ITEM #1 ~~ 6 1. Approval of minutes -October 8, 1996, October 22, 1996 (Joint meeting with Salem City Council, October 22, 1996 (regular meeting), November 4, 1996 (Joint meeting with Roanoke City Council. 2. Request for acceptance of Valley Avenue and Pinkard Street into the Virginia Department of Transportation Secondary System. R-111996-11.a 3. Request for acceptance of Appletree Drive, Plantation Grove Lane and Dresden Lane into the Virginia Department of Transportation Secondary System. R-111996-11.b 4. Request for acceptance of Walton Lane into the Virginia Department of Transportation Secondary System. 5. Request for acceptance of extension of Christopher Drive into the Virginia Department of Transportation Secondary System. R-111996-11.d 6. Acceptance of Sanitary Sewer Facilities Serving Oechslin Subdivision. 7. Designation of agent for County of Roanoke to obtain Federal and State financial assistance for damages during hurricane Fran on September 6, 1996. M. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Eddy: (1) Asked about status of Augusta County's request for support of state bills establishing escrow accounts for maintenance of storm water management. PMM will include in legislation program. (~1 Asked about status of Va Board of Forestry's request for support of bill which states that unreasonable ordinances restricting forestry cannot be passed by the Iocalily PMM advised Apposition to this bill. (3) Requested that staff attend the 12/4/96 BPOL, public hearing being held 'n RCAC. H advised that he would attend Con ensue of Board that sition previous y stated still ap lip es• oppose elimination of BPOL. unless replaced by something eL.~• (41 Received memo from Toe Oben hain about c .tting~ Board of Appeals for Fire Prevention Code. ECH will bring back recnmmenrlatinn at next meeting (12/3/961. (~ Asked about status n proposed meeting with Schnnl Blue Ribbon Com_m~ttee Con-census that compl tp t of pvah~ati will be furnish d to Board before meeti-ng and ECH will discuss purpose of meeting with Dr CTordon (~1 Asked for reaction to information that recycling truck had broken down and not r~cvcling glass. ECH advised that Bill Rand will report on this at one of the Dec meeting~(71 Asked about status of po i y for contributions to local teams that win state chamnionshias ECH wL bri-n~ back no i with general guidelines at one of the Dec meetings. Suuer visor Mi nnix: (11 A sked a bou t p esi ilit y of leaf pickup and vacuumine No com ments from o ther Board memb er (2 ) A ske d w hen d ecisio n will be made on locatio n of Social Services D epartm ent EC H will repo rt bac k in thirty day . 112/17/ 96). ( 31 ked that ,(~H anal Pe te Haic lip res pond t le tter f rom cithpn ahnnt conditi on of ditch in recreatio n field (41 Re port ed on Aurlit Com mittee Meeting dune '. o r arri. n: (1) Re ceiv ed citi ?en con cern about afety of Harborwood bane and Diug uids Lan d in fr ont of Hancn ~k S tPP I, and asked that staff invectig~ getting another 30 mph sig n l oca ted oppo site Han ~n~k ctep~ (21 Asked for report from Gary Rob ertson a bou t e tat» . o f trap mis io n line (31 Congratulated Coach Dennis Layman upon h is re tir em ent S~uervisor _Tohnson: (1) Announced ground breaking at Airport t~m~rr~.~y at 10 a m for exuansion of cargoo ramp.~._(2) Will talk with ECH later about another work session. N. CITIZENS' COMI~~NTS AND COl~LVI[JNICATIONS O. REPORTS HCN MOTION TO AND FILE (1) AFTER DI T4SION O I M 4 AND 7 AND (21 BOA_Ri~ CON TRRFN('F ON I M 5 AT C'H MAY FXPANn PROGRAM TO INC . E AM D PAR NT - TW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Report on use of 1995-96 departmental rollover funds 5. Report on Employee Incentive Fund 6. Accounts Paid -October 1996 7. Report of operations for year ended June 30, 1996 8. Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of October 31, 1996 P. WORK SESSION Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1- 344 A ('n Consultation with legal counsel pertaining to probable litigation, (a) Sheriff Holt v. State Compensation Board; and (b) Americans with Disabilities Act; Section 2.1-344 A (3) Disposition of publicly held real estate, namely well lot; and Section 2.1-344 A ("n Consultation with legal counsel pertaining to possible condemnation, Vest property. HCN MOTION TO GO INTO EXECUTIVE SESSION AT 5:20 P.M. URC R. CERTIFICATION OF EXECUTIVE SESSION R-111996-12 BLT MOTION TO RETURN TO OPEN SESSION AND ADOPT RESO AT 7:00 P.M. URC EVENING SESSION S. PUBLIC HEARINGS 9 1. Public Hearing and adoption of a resolution pursuant to Section 15.1-236 and 238 and Title 25 of the Code of Virginia, concerning acquisition of and immediate right-of-entry by eminent domain proceedings to a one acre parcel of land located at the intersection of U. S. Route 11/460 and State Route 858, being owned by Randolph H. Vest, Jr. and Linda C. Vest. (Paul Mahoney, County Attorney) R-111996-13 BL.T MOTION TO ADOPT RESO ~~ T. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance authorizing a Special Use Permit to replace an existing communications tower, located approximately 1.75 miles from the intersection of Honeysuckle Road and Poor Mountain Road, Windsor Hills Magisterial District upon the petition of Norfolk Southern Railway. (Terry Harrington, Planning and Zoning Director) TWO CITIZENS SPOKE 0-111996-14 LBE MOTION TO ADOPT ORD ~~ BL.T ASKED STAFF TO CONTACT ALL PROPERTY OWNERS TO DETERMINE INTEREST IN IlVIPROVING HONEYSUCKLE ROAD 2. Ordinance authorizing a Special Use Permit to construct a communications tower and building, located at the intersection of Route 311 and Newport Road, Catawba Magisterial District, upon the petition of Ohio State Cellular Phone Co., Inc. (Terry Harrington, Planning and Zoning Director) 10 BOA_Ri~ EXPRESSED NEED FOR POLICY CONCERNIN G TOWERS u~w a cuFD STAFF TO LOOK AT WAYS TO ASSIST CRAIG COUNTY IN FMERGENCY SITUATIONS 3. Ordinance authorizing a Special Use Permit to construct a religious assembly facility located on Edgebrook Road, 0.33 mile west of Thompson Memorial Drive, Catawba Magisterial District, upon the petition of Salem Church of God. (Terry Harrington, Planning and Zoning Director) FFH MOTION TO DENY SPECIAL USE PERMIT ~~;. FFH, BI,1 NAYS: LBE, FM,~iCN ii YES: LBE~ FM, HCN NAYS: FFH, BLT 4. Ordinance vacating and closing a 50-foot unimproved right-of- way referred to as Pettit Avenue located north of the Intersection of Belle Haven Road and Pettit Avenue for appro~mately 400 feet in length, recorded in Plat Book 3, Page 98, and located in the Hollins Magisterial District. (Arnold Covey, Director of Engineering and Inspections) 0-111996-17 BIT MOTION TO ADOPT ORD II~~ U. NEW BUSINESS 1. Authorization to pay $14,015.45 to Earth Environmental Consultants, Inc. For organophosphates and carbamate investigation of Roanoke County Courthouse and Roanoke County Administration Center. (Paul Mahoney, County Attorney) ,~-111996-18 HCN MOTION TO APPROVE PAYMENT ~~ V. CITIZEN COMMENTS AND COMMUNICATIONS W. ADJOURNMENT BL.T DECLARED MEETING ADJOURNED AT 9:40 P.M. 12 ~M V.IIIYI'i~~ II~ ~II~CYLII~tE ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA NOVEMBER 19, 1996 ,rars nr a~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. ----------------------------------------------------------------------------------------------------- AT 1:00 P.M. THERE WILL BE A BOARD MEETING AS PART OF ROANOKE COUNTY'S STUDENT GOVERNMENT DAYACTIVITIES. COUNTY HIGH SCHOOL STUDENTS WILL REPLACE BOARD MEMBERS AND DEPARTMENT HEADS. AT 2:00 P. M. THERE WILL BE A MEETING OF THE AUDIT COMMITTEE. /ndividua/s with disabi/ities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (5401 772-2005. We request that you provide at /east 48-hours notice so that proper arrangements maybe made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend John Hawn St. Mark's Lutheran Church 3. Pledge of Allegiance to the United States Flag. i B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring the week of November 17 - 23, 1996 as American Education Week in Roanoke County. 2. Recognition of Roanoke County Todav staff for receiving 1996 Virginia Municipal League (VML) Communications Achievement Award. 3. Recognition of Brian Duncan for receiving the 1996 Outstanding Young Volunteer Fund Raiser Award. D. BRIEFINGS E. NEW BUSINESS 1. Request to readopt a Public Private Partnership Policy. (Tim Gubala, Economic Development Director) (CONTINUED FROM OCTOBER 22, 1996) 2. Request to accept and appropriate $460,000 from the Virginia Economic Development Partnership Opportunity Fund for R. R. Donnelley & Sons Company. (Brian Duncan, Economic Development Assistant Director) 3. Request for approval and an appropriation to execute a multi- party agreement to provide for the construction of a shell building and public infrastructure improvements at Valley Gateway. (Tim Gubala, Economic Development Director) 4. Request to apply to the Virginia Department of Transportation for Industrial Access Funds for Valley Gateway. (Tim Gubala, Economic Development Director) 5. Request for Public Private Partnership funds for Relax, Inc. (Joyce Waugh, Economic Development Specialist) 2 6. Request from Salem-Roanoke County Chamber of Commerce to adopt the Workforce Endorsement Agreement. (Garland Kidd, Roanoke County Schools) 7. Request to accept and appropriate monies from: (a) Virginia Juvenile Community Crime Control Act and to adopt a resolution prioritizing the expenditure of grant funds. (b) Family Preservation Act and outline of the Family Friends Program. (John Chambliss, Assistant Administrator) 8. Request for resolution authorizing renewal of a lease of real estate for parking facilities at the Roanoke County Courthouse and Jail. (Elmer C. Hodge, County Administrator) ~('ONTINUED FROM OCTOBER 22, 19961 9. Presentation of claim for $500,000 from Estate of Thomas F. Faucher, Jr. (Paul Mahoney, County Attorney) F. REQUESTS FOR WORK SESSIONS G. REQUESTS FOR PUBLIC HEARINGS H. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA I. FIRST READING OF ORDINANCES 1. Ordinance authorizing the creation of and financing for a local public works improvements project, Trevilian Road Water Project. (Gary Robertson, Utility Director) 2. Ordinance for authorization to vacate a portion of an existing 20- foot water line easement and to accept a relocated portion of same easement, located across Lots 27 and 28, Block 1, Revised Plat of the Orchards, Applewood, Section 9. (Gary Robertson, Utility Director) J. SECOND READING OF ORDINANCES 3 K. APPOINTMENTS 1. Blue Ridge Community Services Board of Directors 2. Disability Services Board 3. Library Board 4. Roanoke County Planning Commission. L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -October 8, 1996, October 22, 1996 (Joint meeting with Salem City Council, October 22, 1996 (regular meeting), November 4, 1996 (Joint meeting with Roanoke City Council. 2. Request for acceptance of Valley Avenue and Pinkard Street into the Virginia Department of Transportation Secondary System. 3. Request for acceptance of Appletree Drive, Plantation Grove Lane and Dresden Lane into the Virginia Department of Transportation Secondary System. 4. Request for acceptance of Walton Lane into the Virginia Department of Transportation Secondary System. 5. Request for acceptance of extension of Christopher Drive into the Virginia Department of Transportation Secondary System. 6. Acceptance of Sanitary Sewer Facilities Serving Oechslin Subdivision. 4 7. Designation of agent for County of Roanoke to obtain Federal and State fmancial assistance for damages during Hurricane Fran on September 6, 1996. M. REPORTS AND INQUIRIES OF BOARD MEMBERS N. CITIZENS' COMI~~NTS AND COlNIlVIUNICATIONS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Report on use of 1995-96 departmental rollover funds 5. Report on Employee Incentive Fund 6. Accounts Paid -October 1996 7. Report of operations for year ended June 30, 1996 8. Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of October 31, 1996 P. WORK SESSION Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1- 344 A ('n Consultation with legal counsel pertaining to probable litigation, (a) Sheriff Holt v. State Compensation Board; and (b) Americans with Disabilities Act; and Section 2.1-344 A (3) Disposition of publicly held real estate, namely well lot. R. CERTIFICATION OF EXECUTIVE SESSION EVENING SESSION S. PUBLIC HEARINGS 5 1. Public Hearing and adoption of a resolution pursuant to Section 15.1-236 and 238 and Title 25 of the Code of Virginia, concerning acquisition of and immediate right-of--entry by eminent domain proceedings to a one acre parcel of land located at the intersection of U. S. Route 11/460 and State Route 858, being owned by Randolph H. Vest, Jr. and Linda C. Vest. (Paul Mahoney, County Attorney) T. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance authorizing a Special Use Permit to replace an existing communications tower, located approximately 1.75 miles from the intersection of Honeysuckle Road and Poor Mountain Road, Windsor Hills Magisterial District upon the petition of Norfolk Southern Railway. (Terry Harrington, Planning and Zoning Director) 2. Ordinance authorizing a Special Use Permit to construct a communications tower and building, located at the intersection of Route 311 and Newport Road, Catawba Magisterial District, upon the petition of Ohio State Cellular Phone Co., Inc. (Terry Harrington, Planning and Zoning Director) 3. Ordinance authorizing a Special Use Permit to construct a religious assembly facility located on Edgebrook Road, 0.33 mile west of Thompson Memorial Drive, Catawba Magisterial District, upon the petition of Salem Church of God. (Terry Harrington, Planning and Zoning Director) 4. Ordinance vacating and closing a 50-foot unimproved right-of- way referred to as Pettit Avenue located north of the Intersection of Belle Haven Road and Pettit Avenue for approximately 400 feet in length, recorded in Plat Book 3, Page 98, and located in the Hollins Magisterial District. (Arnold Covey, Director of Engineering and Inspections) U. CITIZEN COMIVIENTS AND COMMUNICATIONS V. ADJOURNMENT 6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 1996 PROCLAMATION DECLARING THE WEER OF NOVEMBER 17 - 23, 1996 AS AMERICAN EDUCATION WEER WHEREAS, throughout American history, public schools have helped democratize our nation, strengthen our communities, and widen opportunities for all people; and WHEREAS, by integrating different groups through commonly shared values, schools prepare this nation's diverse population to live harmoniously in a democratic society; and WHEREAS, education employees strive continually to serve our children and our communities with dedication, professionalism, and compassion; and WHEREAS, for generations, our schools have answered the call to cultivate the future leaders of our families, our communities, and our nation; and there is no greater legacy than the sound education of our children; and WHEREAS, American Education Week with the theme "The Future Begins in Today's Schools" will celebrate its 75th anniversary during the week of November 17- 23, 1996; and WHEREAS, during American Education Week, the Roanoke County Schools and Parent Teacher Associations have planned special events to increase recognition and appreciation for our public schools, and to give citizens an opportunity to visit the schools. NOW, THEREFORE, WE, The Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the week of November 17 - 23, 1996, as AMERICAN EDUCATION WEER and urge all citizens to reaffirm their commitment to our public schools. ACTION # ITEM NUMBER~`Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19. 1996 SUBJECT: Virginia Municipal League Achievement Award COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Each year, the Virginia Municipal League recognizes outstanding local government programs by presenting seven Achievement Awards at the annual conference. Five of the awards are given in population categories, with the President's Award and the Communications Award presented to the best over-all programs in the State. At the 1996 Virginia Municipal League Conference, which was held in Roanoke, Roanoke County was presented with the Communications Achievement Award for the monthly news magazine television "Roanoke County Today", which is produced with the County and Roanoke Valley Television, and hosted by the County Administrator and Director of Community Relations. The judges were particularly impressed with the format of the show, including the topic categories, and the location shots of most of the segments. The Award was accepted at the conference by Anne Marie Green, Director of Community Relations, and Angi McPeak, Cable Television Access Director, RVTV. -~,~~,2 ~ ~ ;~ Anne Marie Green, APR Director, Community Relations Elmer C. Hodge County Administrator ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred To cc: File VOTE No Yes Abs Eddy _ _ _ Harrison Johnson _ _ _ Minnix _ _ _ Nickens ACTION NUMBER ITEM NUMBER `~-- '~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 SUBJECT: Recognition of Brian Duncan for receiving the Outstanding Young Volunteer Fund Raiser Award COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: I am pleased to announce that Brian Duncan, Economic Development Assistant Director, is the recipient of the 1996 Outstanding Young Volunteer Fund Raiser Award. This award is given by the National Society of Fund Raising Executives, First Virginia Chapter, which is dedicated to advancing philanthropy through education, training and advocacy. Mr. Duncan was chosen from nominations submitted by fund raising executives and others in the community affiliated with non-profit organizations. A commemorative plaque was presented to Mr. Duncan on Tuesday, November 12th, during an awards ceremony which celebrated National Philanthropy Day in the Roanoke Valley and Southwestern Virginia. Mr. Duncan is to be commended for his responsiveness to the needs of the community and his participation in such worthwhile endeavors. ~~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: ACTION VOTE No Yes Abs Eddy _ Harrison Johnson Minnix _ Nickens A-111996-1 ACTION NO ITEM N0. , -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: November 19, 1996 AGENDA ITEM: Request to readopt a Public Private Partnership Policy COUNTY ADMINISTRATOR'S COMMENTS: This is a much improved policy over the one adopted in 1990. When this was brought to the Board last month, there was general agreement that we should support existing business expansions the same as we would new businesses locating here, for the first time. The change has been made so new businesses, existing business expansions, and small businesses are treated the same. We will evaluate all requests carefully to make sure we get the most benefit for our investment. Recommend approval. EXECUTIVE SUNA~SARY Roanoke County adopted a Public Private Partnership Policy in January 1990 and amended and readopted it in July 1993. This policy sets forth criteria for the consideration and granting of County financial incentives to assist business and industry to expand and locate in Roanoke County. The basic premise of the Policy is that County financial participation is based upon a payback of new taxes that result from the location or expansion of projects. The policy is weighted towards assisting manufacturing companies and jobs that pay wages/salaries above the minimum wage. There are revised forms and procedures for the review and evaluation of requests for County financial participation. Fiscal Impact: Approval of public private partnerships will result in new tax revenues being generated for Roanoke County. Funds for the public private partnerships are made available as part of the annual budget process. The Finance Department assists the Department of Economic Development with record keeping and auditing of public private partnership commitments and fund expenditures. Staff Recommendation: Staff recommends that the Board of Supervisors approve the attached policy and resolution to readopt the Public Private Partnership Policy. 4' fix... µ Respectfully submitted: ------ C,L,, ~~, ~~ ~~- ~ Timothy W. Gu ala, Director Department of Economic Development Approved: Elmer C. Hodge County Administrator ------------- -------------------------------- ACTION ----------- -------- VOTE Approved (x) Motion by: Harry_ C. Nickens to No Yes Abs Denied ( ) improve with Lee B. Eddy's Eddy x Received ( ) editorial changes Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Timothy W. Gubala, Director, Economic Dev Mary H. Hicks, Policy Manual ROANOKE COUNTY PUBLIC PRIVATE PARTNERSHIP POLICY Statement of Intent This Public Private Partnership Policy is designed to enhance economic development opportunities by developing partnerships with business and industry that create new wealth and j obs for the future of our community that also provides an appropriate return on the County's investment. Partnership Purposes Roanoke County and a business or industry develops a partnership during the initial site search for a location or during discussions regarding expansion of existing facilities. Accordingly; 1. Roanoke County may fund a portion or all of development costs for public improvements, such as roads and public utilities, off site regional storm water management facilities, and/or utility connection fees for water and sewer for a qualifying industry or business that meets the evaluation criteria for Public Private Partnerships. 2. Roanoke County may encourage the creation or retention of jobs of qualifying companies within the community which hire employees at wages/salaries at or above the median area rate for that occupation through assistance with employment training. 3. Roanoke County may support tourism related industry/destination activities that provide a range of services and attractions for visitors from outside the Roanoke Valley that will create employment opportunities, create tax revenues, and enhance our image as a viable community. Applications A business or industry may apply for County assistance by addressing a letter (on company letterhead) to the Director of Economic Development that indicates: a. A description of the business or tourism activity to be conducted on the site b. Total capital investment in real estate (land, building), machinery and tools, and anticipated personal property, and/or other taxes paid on site c. Total employment and annual payroll for jobs to be created or retained over the next five years PPP approved by BOS 11/19/96 d. Numbers and types of positions/jobs created or retained and average annual hourly salaries or wage for each over the next five years e. Specific water and sewer needs (i.e., size line and/or capacity) or other public facility assistance required £ Date of construction and/or start-up (if in an existing building) g. If applicable, the terms of any lease to ensure that the company will occupy the building during the period calculated for payback. Review The Director of Economic Development, upon consultation with the County Administrator and other County staff, will review the request for participation using the evaluation criteria on worksheets 1 and 2 to determine the extent of Roanoke County's funding. These evaluation criteria are based on a payback of anticipated taxes (real estate, machinery and tools and personal property, transient occupancy tax, sales tax, admissions tax, etc.) to the County after occupancy and jobs created/retained by number and type of employees and other economic development factors. The County may participate in the following manner: a. New or expanded commercial/retail development must have a payback within the first year b. New or expanded manufacturing companies must have a payback within the first three years c. All other requests for new or expanded commercial or industrial projects must have a payback within the first year. The County may participate up to 50% of public improvement costs for a new and expanded project if the payback meets any of the three classes listed above and qualifies under Worksheet 2. Participation in projects with paybacks longer than those listed above or for greater than 50% participation shall be referred to the Board of Supervisors for a decision. All applications are subject to the amount of the County's annual budget appropriation for this purpose. 2 PPP approved by BOS 11/19/96 Guiding_Principles The Public Private Partnership Policy is a partnership between the County and the private sector and should not be considered as an entitlement program. Financial incentives offered by Roanoke County originate from the tax revenues paid by citizens, visitors, and businesses in the County. The Public Private Partnership Policy seeks to reinvest some portion of these tax revenues to assist in the economic growth of the County. The Policy seeks to create and retain jobs and investment within Roanoke County and to generate tax revenue that funds County services. Incentives may be used to relocate business and industry from another jurisdiction within the Roanoke Valley to Roanoke County if there is a possibility that these jobs and investment could be lost to another state or region, and/or the business has determined that the best location for their new operation is in an Economic Opportunity Area as designated in the Roanoke County Economic Development Strategy. The County also desires to assist existing small businesses that have the potential of creating new jobs acid wealth. Developers of commercial or industrial projects for lease must pass on the value of the incentives to the tenant by lowering the annual lease rate or by providing for additional tenant upfit. A copy of the executed lease in which the County participation is identified shall be presented to the Director of Economic Development upon request. A business or industry obtaining Public Private Partnership funds shall coordinate its public announcement of its location with the County Economic Development staff in order to obtain positive media exposure for the partnership program and the new investment of the company. Typical areas of Partnership Assistance 1. Physical improvements and fees, such as: a. Water and sewer line extensions b. Water, fire, and sewer utility connection fees c. Public road construction and required drainage structures d. Traffic control devices such as signals and related equipment e. Regional storm water management facilities f. Land acquisition for public purposes (i.e. industrial rail and/or road access, road widening, easement acquisition ... ) g. Employment training/retraining 3 PPP approved by BOS 11/19/96 Requests for assistance with employment training and retraining of new and/or relocated employees may be considered. Amounts and priority of funding will depend on the salary/wage rate to be paid, the number of permanent full time jobs created, relocated or retained, and availability of matching funds from the state of Virginia and federal funds. County training funds will not be directly paid to a company, but will be appropriated to a training agency, state agency or economic development organization designated by the Board of Supervisors. 2. Criteria for determination a. No projects will be considered which are determined to produce significant environmental pollution, public nuisance or excessive demands for local public services. b. Excess County payments shall be refunded by the applicant if the actual tax revenues do not meet the payback formula in accordance with the Performance Agreement executed between the County and the business or industry. c. All applications for payments of costs up to $50,000 for physical improvements and/or fees which comply with the above criteria will be approved by the County Administrator upon a recommendation by the Department of Economic Development. d. Applications which are above $50,000 or which fall outside the criteria stated above, but which are considered by the County Administrator and Director of Economic Development to have merit, will be submitted to the Board of Supervisors for consideration. The Board of Supervisors shall be advised prior to an offer being made for any project with an expected annual tax revenue exceeding $100,000. e. Tourism projects will be evaluated on the basis of expected visitation and concentration of tourism activities in areas proposed by the Economic Development Strategy, as well as other criteria for new jobs and anticipated tax revenues. f. Public Private Partnership funds shall be paid after the approval of the required site plan and at the time that a building permit is issued for the project. g. If appropriate, Public Private Partnership funds may be passed through the Industrial Development Authority of Roanoke County to a qualifying business or industry subject to the stipulations set out in the Performance Agreement. 4 PPP approved by BOS 11/19/96 Industrial Park Development Off-site fees of jointly developed parks shall not be held as a portion of the total cost of the project and thus not a portion of the payback equation. Such assistance shall be funded after the approval of the required site plan and at the time a building permit is issued for the project. Limitations Roanoke County will not pay for any private sewage pre-treatment facilities or waive any ordinances requiring fire protection or industrial discharge certification. Funding Sources Roanoke County shall fund its participation from the General Fund from anticipated tax revenue, or from an Economic Development Fund or other special non-utility funds. There is an intent to continue the maintenance of a fiscally sound utility enterprise fund to provide water and sewer service to County utility customers. (This provision is authorized by County Code Chapter 22 as amended by Ordinance 8-12-86-169, Section 3b.) The Director of Economic Development is responsible for administration of this policy and shall coordinate with the Director of Finance to establish an accounting system and periodic report of funds committed or expended. Public Disclosure There shall be disclosure of any financial or other involvement by staff members and elected officials in any public private partnership. Award of Funds Upon evaluation and decision to enter into an Agreement, the expanding or relocating business/industry will be notified in writing by the Director of Economic Development as well as the County Administrator. This letter will identify the County's funding level as well as any other areas of assistance. Agreement A written Performance Agreement on a form approved by the County Attorney will be required to specify terms of all Public Private Partnership offers. Any questions regarding the preparation of an application for financial assistance under the criteria of the Public Private Partnership Policy should be directed to the Director of Economic Development, P.O. Box 29800, Roanoke, Virginia 24018-0798. Phone (540) 772-2069. 5 PPP approved by BOS 11/19/96 WORKSHEET 1 Public-Private Partnership Company: 1. Project Description (see attached company letter) 2. Number jobs created/or retained 3. Payback calculations and incentive values (by type) ~-/ Annual value as proposed Post project audit on anniversary dare real estate x $1.13 per $100 = personal property x $3.50 per $100 @ 60% _ machinery & tools x $3.00 per $100 @ 25% _ sales tax @ $0.01 per $1.00 = BPOL at per $100 = transient occupancy tax x 5% per $1.00 other Total Public assistance areas water extension sewer extension water connection sewer connection fire service road improvement traffic signal drainage project land acquisition land donation employee training other 50% (As applicable) Incentive Payback calculation = total x 50% as applicable Approved by / Approved by / Director Date County Administrator Date *Projects over $50, 000 shall be approved by Board of Supervisors 6 WORKSHEET 2 Public Private Partnership Evaluation Criteria Project Criterion Point Score Existing Business or Industry 1 Annual Tax Revenue (all Sources) $25,000 to $49,999 1 $50,000 to $99,999 2 $100,000 to $249,999 3 $250,000 or more 4 Payback term within 5 years 1 within 3 years 2 within 2 years 3 within 1 year 4 Number of new employees 1 - 24 1 within five (5) years of operation 25 - 49 2 or retained employees 50 - 99 3 100 or more 4 Average hourly wage/salary as a % of minimum wage 150-199% 1 200-249% 2 250-299% 3 300% or more 4 Small business 2 Real estate is company owned 2 Project located in an economic opportunity area 3 Targeted business or industry by region or county 3 Positive environmental review 2 Other public funds leveraged with the project 1 Maximum number of points 30 Points assigned to this project* *Must have a minimum of 12 points to be considered for Public Private Partnership Act ion No . A-111996-2 Item No . ~ ~ ,~.,. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: November 19, 1996 AGENDA ITEM: Virginia Economic Development Partnership Opportunity Fund--Acceptance and appropriation of $460,000 allocation for RR Donnelley & Sons Company COUNTY ADMINISTRATOR' S COMMENTS : ~~ ~~~r~~w"~ _a BACKGROUND• When the Board approved the Public Private Partnership with RR Donnelley & Sons Company earlier this year, it was understood that $460,000 would be contributed by the Virginia Economic Development Partnership. Because of the increased tax base and the jobs brought to Virginia, the state was willing to make this contribution. EXECUTIVE SUMMARY• We have now received a check in the amount of $460,000 made payable to Roanoke County. Therefore, the Board needs to accept the revenue and in turn authorize staff to issue a check to RR Donnelley & Sons Company in that amount. A letter from the state explaining the details is attached. FISCAL IMPACT• None - this serves as pass through. ~ ~' , .r, . ~: RECONIl~IENDATION I recommend that the check from the state be deposited and that the Director of Finance be authorized to issue a check in the amount of $460,000 to RR Donnelley & Sons Company. Approved: ,~~ ~~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Fenton F. Harrison to No Yes Abs Denied ( ) accept funds and appropriate Eddy ~_ Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Timothy W. Gubala, Director, Economic Dev Diane D. Hyatt, Director, Finance ®V/RG/NIA ECONOMIC DEVELOPMENT PARTNERSHIP P. 0. Box 798 ^ 901 East Byrd Street Richmond, Virginia 23218-0798 804-371-8100 ~'° October 24, 1996 Mr. Elmer C. Hodge, Jr. County Administrator Roanoke County P.O. Box 29800 5204 Bernard Drive Roanoke, Virginia 24018-0798 Dear Mr. Hodge: Thank you for your efforts in bringing R. R. Donnelley and Sons CoTnpany to Roanoke County. The support of local economic developers, in cooperation with the Virginia Economic Development Partnership, is essential in bringing quality businesses to the Commonwealth. Please find enclosed the $460,000 check to be used for R. R. Donnelley. If we can be of further assistance, please do not hesitate to contact either Muk Kilduff at (804) 371-8108 or me at (804) 371-8106. Your economic development team has done an outstanding job on this project. I look forward to working with you again in the near future to bring business to Roanoke and the Commonwealth. Thank you again, and keep up the good work. Sincerely, a e L. erling Executive Director WLS:kme Enclosure Action No. Item No. A-111996-3 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Request for approval and an appropriation to execute a multi-party agreement to provide for the construction of a shell building and public infrastructure improvements at Valley Gateway COUNTY ADMINISTRATOR'S COMMENTS: This is an exciting although complicated opportunity. We have a partnership arrangement between the County, a major developer and the Regional Chamber of Commerce, Industrial Development Authority, and the Virginia Department of Transportation. There are many beneftts. It provides a ready-to-market product. It opens a new business park for the County and encourages a regional approach to storm water management. I want to thank the Foundation and the Board for allowing us to proceed with this request. BACKGROUND• The Department of Economic Development seeks to identify partnerships that will create new industrial sites and buildings that encourage the location of new business and the expansion of existing business in Roanoke County. The staff has been working with Fralin & Waldron and the Greater Roanoke Valley Development Foundation to develop a multi-party agreement that would allow for the construction of a "shell" industrial building in Valley Gateway. Summary of Information The agreement proposes that Fralin & Waldron will make available a 16.2 acre tract as a shell building site. Roanoke County will purchase the land for $15,000 per acre and deed it through the Industrial Development Authority of Roanoke County to the Foundation. The Foundation will construct a 75,000 square foot, expandable shell building on the site and make it available to industrial prospects seeking to locate in the Roanoke Valley. The County will pay for the site when a qualified industrial user with a $10 million investment in real estate (machinery & tools, etc.) 1 ~~~ Purchases the building. The Foundation will grade the site. A sum of $75,000 is reserved to assist the Foundation if grading costs exceed the $125,000 cost estimate. Fralin & Waldron will provide right of way for construction of an industrial access road that will serve the shell building site and other commercial and industrial tracts in Valley Gateway. The County and Fralin & Waldron will share the $200,000 cost as is explained in a separate Board report. The County and Fralin & Waldron will share in providing $82, 500 ($41,250 each) as match funds for VDOT revenue sharing funds for improvements estimated to be $165,000 for the intersection of the access road and Route 460. Fralin & Waldron will market the 30 acre commercial tract along Route 460 to attract retail users. A contract for a qualified commercial prospect would provide for new tax revenues that would allow the County to execute a public private partnership agreement to extend a sewer line along Carson Road to this site in the future. The cost of this sewer line ($150,000) will be covered by the payback anticipated by the commercial development. These funds are not needed at this time. FISCAL IMPACT: The Department of Economic Development requests an appropriation of $599,250 for the following purposes for this project: escrow account for land purchase $243,000 industrial access road construction 200,000 County's share of revenue sharing match for Route 460 41,250 potential grading cost supplement 75,000 engineering related costs 40,000 $599,250 Staff is requesting an appropriation of $599,250 from the Unappropriated Balance as the County's share of costs to implement the multi-party agreement to construct the shell building and provide infrastructure improvements at Valley Gateway. STAFF RECOMN~NDATION: Staff recommends that the board of Supervisors approve the request for an appropriation of $599,250 and authorize the County Administrator to execute the multi-party agreement. 2 ~, L ` .~ Respectfully submitted, W Timothy W. Gubala, Director Economic Development Department Approved by, rr~ `~ ~ p~ D ~~r2S Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Abs Denied ( ) approve staff recommendation Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens _~ cc: File Timothy W. Gubala, Director, Economic Dev Diane D. Hyatt, Director, Finance ~r ~ ('1~6f6~" Doer-sac ms) s~orz ~rn •3aoaroa vzsc xov o~a I I s~auuald Aua~ • s~eeul u3 ullinsuo'J b : oso ei ~~~ BUIJ60U48U6 x~d SS~~ISRg _ u uwq se s orJr era .az -.~ :~ vsc~ •u a3eaao :era i «. ~ a a F a w z 0 U p ~ ~ `~` F~ ,~ r~ f3 Y n ~ ,, r ~ t ~~~ ~. _ u~ ~ ~' 8 _, z '~ ~N a o ~ F p~ ~ pV~r~O F~pO~ ,d, OV NZM o <Kv"yy 6p Cm ~ a~zzo°'~+~ ,..a ~om7z.~a> C ~yw...3. m~S' m~~Wa~V~M w^y~'jy <e p[7~N1~ ~wcv~a i ~oR~ ~m Wo eo"VV~ya'"a aaxyo oz°'az~[s+ RQIC zN~~~~ ~oo~w6~ ~j ffrr 0. MY.~VS PU'.~w F~ayG t oa~~a~ ~~ Ear°~ ~~ 's ~~ ~ ~~ _ . , ~ =. n .. d: • ` ; / i i / P ~ z i / ~ i ~'rL>pw>p , 6 / / / ` ``~ ~f ~ / / // ~ i'hi -r ri' / / / .._ ~. -- / ~ / / / / ,~ / / / {~ •- ~ : / / / . / / / ~ y F ~ ~ t t ~ / / / / / / / / / E ~`~ / ~ '~ ~ ~ ~ k~y~. .,i _ /// j~ ~`~ ~ta ~ ~ ~~, ~ // / g ~~ ,p ~ ~ b ~uy ~ `~ ~ / / / ~` ~ ti~ . \` / / ~`` l ~~ / i/ i // ~ i / ~ ~' / ` // / / / /~ // / v / ~ ~ ~~/ ~ ii ~ ii / i ~ ~i ~ z i i ii iii gZ i ~ i~i O z~ ' QJ 3 ~ t , r ~-`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 1996 RESOLUTION 111996-4 SUPPORTING REQUEST FOR INDUSTRIAL ACCESS FUNDS FOR VALLEY GATEWAY WHEREAS, Fralin & Waldron has acquired 75+ acres located in the County of Roanoke for the purpose of industrial development; and WHEREAS, this property known as Valley Gateway is expected to be the site of new private capital investment in land, building, and manufacturing equipment which will provide substantial employment; and WHEREAS, the subject property has no access to a public street or highway and will require the construction of a new roadway to connect with Challenger Avenue (Route U.S. 460); and WHEREAS, the County of Roanoke hereby guarantees that the necessary right of way for this new roadway and utility relocations or adjustments, if necessary, will be provided at no cost to the Virginia Department of Transportation; and NOW, THEREFORE, BE IT RESOLVED THAT THE ROANOKE COUNTY BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereby requests that the Commonwealth Transportation Board provide Industrial Access Road funding to provide an adequate road to this property; and BE IT FURTHER RESOLVED THAT THE ROANOKE COUNTY BOARD OF SUPERVISORS hereby agrees to provide a surety or bond, acceptable to and payable to the Virginia Department of Transportation, in the full amount of the cost of the road, not to exceed $200,000. This 1 surety shall be exercised by the Department of Transportation in the event that sufficient qualifying capital investment does not occur within three years of the Commonwealth Transportation Board's allocation of funds pursuant to this request. BE IT FURTHER RESOLVED THAT THE ROANOKE COUNTY BOARD OF SUPERVISORS hereby agrees that the new roadway so constructed will be added to and become a part of the State Secondary System of Highways. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. olton, Deputy Clerk Roanoke County Board of Supervisors cc: File Timothy W. Gubala, Director, Economic Dev Virginia Department of Transportation Arnold Covey, Director, Engineering & Inspections 2 ACTION N0. ITEM N0. ~-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: November 19, 1996 AGENDA ITEM: Request to apply to the Virginia Department of Transportation for Industrial Access Funds for Valley Gateway COUNTY ADMINISTRATOR'S COMMENTS: This agenda item represents the official request of VDOT for the construction of a new road for economic development purposes. The request for an advance of funds has already been made in Item E-3 so no additional funds are required. Recommend approval. EXECUTIVE SUbIlKARY• Roanoke County and Fralin & Waldron are jointly planning for the development of a 105 acre commercial and industrial tract in the Route 460 corridor in eastern Roanoke County known as Valley Gateway. The Greater Roanoke Valley Development Foundation is also planning to construct a 75,000 square foot industrial "shell building" within the site to attract business prospects to the Valley. A key element of the site development is the design and construction of an industrial road to provide access to the parcels located within Valley Gateway. SUMMARY OF INFORMATION: A multi-party agreement is being negotiated which sets forth the responsibilities of all parties for development of Valley Gateway and the location of the shell building therein. One of the initial tasks is to request an allocation of funding under the Virginia Department of Transportation's Industrial Access Road program. An 850 foot road needs to be constructed in the spring of 1997 from Route 460 (Challenger Avenue) to the 75+ acre industrial portion of the property, which includes the shell building site. Initial estimates of the costs of road construction are as follows: 850 foot industrial access road $200,000 Improvements in Route 460 $165,000 $365, 000 1 ~ ~. .L~--- The staff proposal is to apply for $200,000 of industrial access road funding from VDOT and construct the road after approval by the Commonwealth Transportation Board. Roanoke County will front the $200, 000 and construct the industrial access road by the summer of 1997. The County will bond the road construction costs and request reimbursement from VDOT after construction. Fralin & Waldron will provide right-of-way and easements and pay for road costs not eligible under the industrial access road program that benefit the commercial portion of Valley Gateway. The staff will work with the Roanoke Valley Economic Development Partnership and Virginia Economic Development Partnership to market Valley Gateway to obtain a "qualifying industry" within the three year period so that Roanoke County would not have to reimburse VDOT for its expenditure. Fralin & Waldron proposes to reimburse the County for one-half of the industrial access road costs if a qualifying user does not locate by the end of the three years. Funds for the improvements in Route 460 will be sought from VDOT's revenue sharing program in July 1997 with the local match being shared equally by Roanoke County and Fralin & Waldron. A resolution requesting industrial access road funding is attached for consideration and approval by the Board of Supervisors. FISCAL IMPACT: Roanoke County will have to appropriate $240,000 specifically for road construction and engineering services for this project when the multi- party agreement is finalized. The sum of $200,000 will be reimbursed by VDOT after construction inspection and acceptance into the secondary highway system. Fralin & Waldron is paying for one-half of the cost of engineering services and will agree to reimburse Roanoke County for one-half of the industrial access road costs if a qualifying industry does not locate within three years. The source of the $240,000 is the unappropriated fund balance. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the attached resolution to request industrial access road funding from the Virginia Department of Transportation. Staff further recommends that the Board authorize the execution of an agreement with Fralin & Waldron, upon form approved by the County Attorney, to confirm and implement the mutual covenants and conditions as set forth herein. 2 ~i r. r"` Respectfully submitted: ~'~ W . Timothy W. Gubala, Director Department of Economic Development Approved: ~f~0 Elmer C. Hodge County Administrator -------------------------------------------------------------------- ACTION No Yes Abs Approved ( ) Motion by: Eddy Denied ( ) Received ( ) Referred to Johnson Harrison Minnix Nickens Attachment ., ~ ~~~so ~ _- __ ooae-esi(oss ewaz vn ~amHroa sxc xos ~o~d j_ I s~auue~d Aua~•s~eeu~ u3 u~llnsuap a „~„y , Y a •oo B~.n~eeuGBue ?I2Idd SS~I~IISLIH , ~,,,, ~sp ~ro ~ ~, ~ a a ~-i iG U ~ <F.- +' O h1 n a~~ U N r'~i h b ~O ~-a ~ y.. f~+. n~mm y c`m~6F ~w~Ualbt W p` ~~ O n U ONE ayOj~p~q axai~~..vy t°wo(a~°z°zo •KC~~{t7a N.- saa..~WWUF.,ryj ma 61 m F~ay~ o~~a~ 4 r~~ ~ ..r ,. / / / ~ < ~' s :v~' // //041 ~:. ,w !i. w.. P' :~ x .r / -c.1~.e1 J? 3% \ II•~.~.~~.ai~ ~ mil': /// %~Sb ~ +„ / /y. N+~- / S ~ / / `( t ~ ~>y ,:~ ,r~ /// // ~ !!! / t / // 11 i r 1` '7 / !/ >i / // //// ~I / // ,/ // / '// "/~/ v / / ~ / / / /~/ ~ / / / ~ ~/ / /~~ %~/ ~/ i i %, j/~ ~ ~ ;~ ~! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 1996 RESOLUTION SUPPORTING REQUEST FOR INDUSTRIAL ACCESS FUNDS FOR VALLEY GATEWAY WHEREAS, Fralin & Waldron has acquired 75+ acres located in the County of Roanoke for the purpose of industrial development; and WHEREAS, this property known as Valley Gateway is expected to be the site of new private capital investment in land, building, and manufacturing equipment which will provide substantial employment; and WHEREAS, the subject property has no access to a public street or highway and will require the construction of a new roadway to connect with Challenger Avenue (Route U.S. 460); and WHEREAS, the County of Roanoke hereby guarantees that the necessary right of way for this new roadway and utility relocations or adjustments, if necessary, will be provided at no cost to the Virginia Department of Transportation; and NOW, THEREFORE, BE IT RESOLVED THAT THE ROANOKE COUNTY BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereby requests that the Commonwealth Transportation Board provide Industrial Access Road funding to provide an adequate road to this property; and t E- -y BE IT FURTHER RESOLVED THAT THE ROANOKE COUNTY BOARD OF SUPERVISORS hereby agrees to provide a surety or bond, acceptable to and payable to the Virginia Department of Transportation, in the full amount of the cost of the road, not to exceed $200,000. This surety shall be exercised by the Department of Transportation in the event that sufficient qualifying capital investment does not occur within three years of the Commonwealth Transportation Board's allocation of funds pursuant to this request. BE IT FURTHER RESOLVED THAT THE ROANOKE COUNTY BOARD OF SUPERVISORS hereby agrees that the new roadway so constructed will be added to and become a part of the State Secondary System of Highways. ti f .` A-111996-5 T tem No . ~'°-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, ME~TIN~ DATE: November 19, 1996 P~GENDA ~.TEM: Request for approval of expenditure from Public Private Partnership Funds on behalf of Relax, Inc. nr MINI,; T$~ Off, R' S GO,NTS : ~yy „ n~,/~,,,,ati~ This is a request to expend $77,498 for public purposes on behalf of the location of a new motel at the corner of Plantation Road and Friendship Lane in the Hollins Magisterial District. A performance agreement is being drafted for execution, pending Board approval. BackQround_ Relax Inc. has planned the location of a new motel in Roanoke County. The authorization of the expenditures of Public Private Partnership funds is a deciding factor in this location and will assist Relax, Inc.'s motel location by funding $77,498 in estimated water, sewer, and fire connection fees. Tn return, Relax, Inc. will construct a 3-4 story, 60-80 room motel with an estimated $2.4 million investment, employing 17 full time people. Estimated annual taxes from all sources is estimated to be $74,746, Funds for the payment of utility connection fees are budgeted within the Economic Development Public Private Partnership fund. Staff have reviewed the request for assistance and found that it meets the public private partnership policy criteria with an estimated return of taxes paid back within the first year and a half of operation. .~ .~ -" ,~ An amount of $77,498 is available within the Economic Development Public Private Partnership fund for this project. 1. Approve the expenditure of $77,746 of Public Private Partnership funds on behalf of Relax, Inc. 2. Do not fund this request. This alternative would mean that this project would not locate here. staff R.~cQ -endaton Staff recommends that the Board of Supervisors approve Alternative Na. 1. Approving the expenditure of $77,746 for the Relax, Inc. project. Respectfully submitted: Approved: o~ ~" ~'~~ ~~~ Joyce . Waugh Elmer C. Hodge Eco mi Development Specialist County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Abs Denied ( ) approve staff recommendation Eddy Received ( ) Harrison ~ Referred ( ) Johnson ~_ To ( ) Minnix -~ Nickens x cc: File Joyce Waugh, Economic Dev Specialist Diane D. Hyatt, Director, Finance A-111996-6 ACTION N0. ITEM NUMBER C w AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Request from the Salem/Roanoke County Chamber of Commerce to Adopt the Workforce Endorsement Agreement COUNTY ADMINISTRATOR'S COMMENTS: This is being requested by the Salem/Roanoke County Chamber of Commerce. We encourage continuing education with a training component for all who do not have a high school diploma. This requires no outlay of funds. SUMMARY OF INFORMATION: The Workforce Endorsement Agreement is a collaborative effort between area school divisions, the Salem/Roanoke County Chamber of Commerce, and the Blue Ridge Regional Education and Training Council. The school system and Roanoke Valley employers understand the crucial links between a high school diploma, excellent school attendance, good grades, marketable skills, an excellent work ethic, and success in obtaining and retaining employment. An agreement has been established in which Valley businesses and industry will give close examination and consideration to high school graduates for entry level jobs. In turn, the area school system will provide employers with information that documents graduates' employment skills necessary for job success. The Workforce Endorsement Agreement program is comprised of three parts. The first is the Business Workforce Endorsement Agreement which we are asking you to approve today (copy attached.). Under this program, the student participant agrees to allow the school to provide prospective employers with an employability record which includes: high school courses taken and semester grades and credits earned, cumulative grade point average, class rank, attendance record, test scores, and performance reviews. The Workforce Endorsement Agreement can help to provide local employers with a viable workforce and can help to provide good jobs for high school graduates in the Roanoke Valley. The program also promotes the importance of education, lifelong learning and the importance of health and a drug-free work place. ~~~~ The second component which has been adopted by the Roanoke County school system is the Educators' Workforce Endorsement Aareement. This agreement pledges to promote technical mastery of all subject matter presented; the importance of young people accepting individual responsibility; the importance of team building as the means to achieving organizational goals, particularly in the work setting; the significance of practicing effective communication, both written and oral, as a means of personal advancement and effective leadership; and to stress the importance of promoting practices that advance good health as a lifelong attribute of success. The third component is the Student Workforce Endorsement Aareement where the student and parent pledge to improve technical competence, to accept personal responsibility, to contribute towards team efforts, and to maintain the health of the individual. This agreement also authorizes the school system to release the participant's attendance and grade records and performance reviews when requested by perspective employers participating in the Workforce Endorsement Agreement program. This partnership between employers, educators, and students should improve the pool of applicants for positions which may become available to Roanoke County as an employer through the encouragement of students to excel. In addition to the application process, the employer and employee should constantly strive to improve the technical competence of the employees and promote a drug-free environment thus improving the health considerations for all employees. FISCAL IMPACT• None. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors participate as an employer by adopting the Workforce Endorsement Agreement as recommended by the Salem/Roanoke County Chamber of Commerce and to continue to promote excellence within the community workforce through education and a drug-free environment. Respectfully submitted, Approved by, //~ C~~~'~"' `~ ohn M. Chamblis Jr. Elmer C. Hodge Assistant County Administrator County Administrator 2 ..' Approved (x) Denied ( ) Received ( ) Ref erred ( ) To ( ) ACTION Motion by: H. Odell Minnix adopt agreement VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File John M. Chambliss, Jr., Assistant Administrator Joseph Sgroi, Director, Human Resources Dr. Deanna Gordon, School Superintendent 3 "r ~ •• ~ ~P BUSINESS WORKFORCE ENDORSEMENT AGREEMENT As a person engaged in running a business, I know that many factors are involved in making an enterprise successful. One of the most important factors. is having high quality employees who believe in themselves and in the organization for which they work. When businesses and whole communities have an alert, dedicated and industrious workforce, wonderful things can -- and usually do -- happen. By entering into this agreement, I commit myself and this organization to the development of a high quality work force within our community. Specifically: agree to encourage and assist local educators in developing not only technical competence in their students, but also the much needed traits of personal responsibility, teamwork, good communication skills, and a commitment to healthy living. I agree to request an employability transcript from the school system for those young people who have signed a Workforce Endorsement Agreement. agree to encourage my employees continually to develop those skills which will help make them successful in life and contribute to the success of this business organization. I agree to encourage the continued development of a high quality pool of employees and potential employees for the economic good of our entire community in order to demonstrate that there are opportunities here for new industry, as well as reasons for young people to consider that they have a rewarding employment future in the Roanoke Valley. Finally, in my employment of young people, I agree to give close examination and consideration to those who have signed their own Workforce Endorsement Agreement. Signature Title Organization Date NOTE: AGREEMENT SIGNED BY MR. HODGE AND CHAIRMAN JOHNSON AT MEETING AND RETURNED TO SYLVIA BAILEY, OF THE BLUE RIDGE COUNCIL ~• AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON NOVEMBER 19, 1996 RESOLUTION X11996-7 APPROVING APPROPRIATION AND PRIORITIZING THE EXPENDITURES OF FUNDS FOR FY96-97 AND FY97-98 FROM THE JUVENILE COMMUNITY CRIME CONTROL ACT WHEREAS, the County of Roanoke has been advised that it will receive monies from the Virginia Juvenile Community Crime Control Act in the amount of $399,799 for FY 1996-97 and $506,134 for FY 1997-98, and WHEREAS, these monies must be used to fund services for the target populations identified in the Act which include CHINS (Children in need of services), CHINSUP (Children in need of Supervision), Delinquent, Diverted, and First Offender children, and WHEREAS, the County staff has coordinated with the Director of the Court Service Unit and the Judges of the Juvenile and Domestic Relations Court to determine the services necessary to address the needs of the children appearing before the Court and before the intake officers, and WHEREAS, the services of Electronic Monitoring, Intensive Probation, Community Services programs, Probation Aide Services, and the purchase of services for Outreach Detention, Crisis Intervention, and group residential care have been identified as the highest priority needs for the targeted population of Roanoke County appearing before the court and the intake officers. NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County that the VJCCCA monies are hereby accepted for the biennium 1996-98 and said monies in the amount of $399,799 for FY 1996-97 and $506,134 for FY 1997-98 are hereby appropriated for the above referenced programs. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File John M. Chambliss, Jr., Assistant Administrator Diane D. Hyatt, Director, Finance Michael Lazzuri, Court Services ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Request to Accept and Appropriate Monies from the Virginia Juvenile Community Crime Control Act and to Adopt the Resolution Prioritizing the Expenditure of the Grant Proceeds COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The General Assembly approved a new program called the Virginia Juvenile Community Crime Control Act (VJCCCA) during the 1995-96 fiscal year which replaces the block grant programs of the Department of Youth and Family Services. Previously, block grants funded part of Youth Haven II's operating costs and reduced the flat, per diem fee charged to all of its clients, regardless of their place of residence. VJCCCA monies must now be tracked based on specific children who are residents of our locality and not by contributions to a general program such as Youth Haven II. Per diem charges for Youth Haven II services for County residents are eligible to be paid using VJCCCA monies. The increased per diem cost may have a negative impact on the number of referrals that come from other agencies. However, each community will receive some VJCCCA money which could be used to purchase the services needed for their children. Funding for the VJCCCA is based on Juvenile Crime statistics as reported by the Virginia State Police document Crime in Virginia. Roanoke County is scheduled to receive $399,799 for FY 1996-97 and $506,134 for FY 1997-98. The regulations also require that the monies must be used for youth who have been before the Juvenile Court or an intake officer. The Act also requires the plan to be reviewed by the Director of the local Court Service Unit and the Judges of the local Juvenile and Domestic Relations Court. Staff has met with the Director of the Court Service Unit, the Manager of Youth Haven II, and representatives of the Department of Juvenile Justice, and has reviewed the concept with the judges of Juvenile and Domestic Relations Court. The programs suggested for funding include: G ~ ~Q Purchase of services for the electronic monitoring of juveniles before the court.This could also be used as a step-down program for those in detention. $16,488 Implementation of an intensive probation program to include the classification of cases, strict supervision, and a levels program including some restrictive movements with the use of electronic monitoring. $58,200 Community service program which could help coordinate the juveniles with the job site which will improve the possibilities of job placement. $6,240 A probation officer aide to assist in handling of case supervision requirements and the gathering of information for the completion of court ordered investigations. $29,000 Purchase of services for the placement of youth: Outreach Detention Crisis Intervention programs $35,405 $10,000 Group residential care (like Youth Haven I, Youth Haven II,Drug and Alcohol programs,etc.) 5244,466 Total 5399'799 VJCCCA monies cannot be used to purchase space for Secure Detention for these youth and the monies cannot be used to supplant other funding sources. In the past, the services for the targeted population have been provided though placements at Youth Haven II, through the use of Comprehensive Services Act monies for non-mandated cases, or through the purchase of other outside services as parental placements. This proposal should improve the level of services being provided to our youth. FISCAL IMPACT: Roanoke County is scheduled to receive $399,799 for the 1996-97 fiscal year and $506,134 for the 1997-98 fiscal year to serve the targeted population in the categories shown above. Monies remaining at the end of the first fiscal year of the biennium may be carried forward to the second year. However, unspent monies at the end of the second year must be returned to the state. 2 RECOMMENDATION: / ~.- Staff recommends adopting the attached resolution which will accept the grant monies from the Virginia Juvenile Community Crime Control Act for the two years of the biennium and appropriating the monies for the target population using the categories outlined above. The administration of the monies will be through the Court Service Unit with some referrals through the Community Policy and Management Team of the Comprehensive Services Act. Respectfully submitted, ~JOhn M. Chambliss,~r. Assistant County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ACTION Motion by: Approv by, Elmer C. Hodge County Administrator Eddy Harrison Johnson Minnix Nickens cc Diane Hyatt Mike Lazzuri VOTE No Yes Abs 3 ., . AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER HELD ON NOVEMBER 19, 1996 RESOLUTION APPROVING APPROPRIATION AND PRIORITIZING THE EXPENDITURES OF FUNDS FOR FY96-97 AND FY97-98 FROM THE JUVENILE COMMUNITY CRIME CONTROL ACT WHEREAS, the County of Roanoke has been advised that it will receive monies from the Virginia Juvenile Community Crime Control Act in the amount of $399,799 for FY 1996-97 and $506,134 for FY 1997-98, and WHEREAS, these monies must be used to fund services for the target populations identified in the Act which include CHINS (Children in need of services), CHINSUP (Children in need of Supervision), Delinquent, Diverted, and First Offender children, and WHEREAS, the County staff has coordinated with the Director of the Court Service Unit and the Judges of the Juvenile and Domestic Relations Court to determine the services necessary to address the needs of the children appearing before the Court and before the intake officers, and WHEREAS, the services of Electronic Monitoring, Intensive Probation, Community Services programs, Probation Aide Services, and the purchase of services for Outreach Detention, Crisis Intervention, and group residential care have been identified as the highest priority needs for the targeted population of Roanoke County appearing before the court and the intake officers. NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County that the VJCCCA monies are hereby accepted for the biennium 1996-98 and said monies in the amount of $399,799 for FY 1996-97 and $506,134 for FY 1997-98 are hereby appropriated for the above referenced programs. A-111996-8 ACTION NO. ITEM NUMBER ~"` ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Request to Accept and Appropriate Monies from the Family Preservation Act and Outline of the Family Friends Program COUNTY ADMINISTRATOR'S COMMENTS: This is a good pilot program. It does not impact Youth Haven IL The program will be discontinued if the funds stop. SUMMARY OF INFORMATION: In 1993 Congress passed a new federal family preservation and family support services program known as the Family Preservation Act. The program requires joint planning between the State and Federal governments and implementation of a five-year plan. The local plans must provide family-centered, community-based social services to children and families. Each Virginia locality will receive at least $10,000 annually. Roanoke County received $22,362 for fiscal year 1995-96 and will receive $33,645 for fiscal year 1996-97. In order to qualify for the monies, the County was required to perform a needs assessment within the community which promoted the ideals of the legislation. The Mental Health Association of the Roanoke Valley conducted the assessment and the need for respite care for families with Seriously Emotionally Disturbed (SED) children was identified. At this time, no other agency has offered this service to Valley residents. Utilizing the services and staff of the Youth Haven II program, the County has implemented a pilot program called Family Friends which offers respite care for families of seriously emotionally disturbed children who are currently enrolled in Roanoke County schools. The program places a care giver in the home for a period of 4 to 48 hours per visit to allow the parents and families a break in their own care giving. The parents must remain within the Roanoke Valley area and be available by a pager (provided by the program). The services are provided on weekends from 4 p.m. on Friday through 4 p.m. on Sunday. The maximum shift ,~ ~~ ~~ for an individual care giver is 8 hours. The service is provided in the home to minimize the trauma and disruption to the routine of the child. In addition, no other sibling(s) are allowed to remain in the home during this time with the care giver unless a separate babysitter is hired for the sibling(s). The case manager of the program makes two visits to the home before any services are rendered. The administrator or case manager is on call throughout the hours of service. The care givers are part of the relief staff used and trained by Youth Haven II and the respite program. Since the pilot program began on September 14, 1996, we are actively serving three families in Roanoke County and have five additional families requesting consideration for the services. The parents also share in the cost of this care on a sliding scale basis. There is also an interest from families in the City of Roanoke, City of Salem and Botetourt County for these services. The Mental Health Association of the Roanoke Valley has asked consideration in expanding the scope of the program to include the City of Roanoke, City of Salem, and Botetourt County. We have also been asked to consider serving four year old SED children enrolled in high-risk pre-school programs. The outside localities or the family would pay full fare for the services. This program does not negatively impact the operations of Youth Haven II and no new County monies are needed for its operation. The Board of Supervisors is being asked to accept these grant monies of the Family Preservation Act for the current fiscal year, appropriate them for the Family Friends respite care program, and to consider the changes to the scope of the program as requested by the community, (consider the four year old SED children and consider expanding the program to include the other Valley communities). FISCAL IMPACT• Staff requests that the Board of Supervisors accept the Family Preservation Act monies in the amount of $33,645 for the 1996-97 fiscal year. 2 • ~r ALTERNATIVES• ~6 1. Accept the Family Preservation Act monies for the current fiscal year for the Family Friends program restricting the clients served to those who are residents of the County of Roanoke, including the Town of Vinton. 2. Accept the Family Preservation Act monies for the Family Friends program expanding the program to include the four year old SED children enrolled in high-risk pre-school programs for residents of the County of Roanoke, including the Town of Vinton. 3. Accept the Family Preservation Act monies for the Family Friends program and authorizing the expansion of the program to include: four year old SED children enrolled in high-risk pre-school programs, and program services to residents of the City of Roanoke, City of Salem, and Botetourt County, provided those localities or families pay the full fare for the program. STAFF RECOMMENDATION: Staff recommends the approval of Alternative #3. Respectfully submitted, Approv d by, ~~ y ~~~~ John M. Chambliss~ Elmer C. Hodge Assistant County Administrator County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: H. Odell Minnix to No Yes Abs Denied ( ) approve alternative #3 Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File John M. Chambliss, Jr., Assistant Administrator Diane D. Hyatt, Director, Finance Bev Waldo, Director, Youth Haven II 3 Cd~'i rvcc ~-nrcE A-111996-9 ACTION NO. ITEM NUMBER L= -- C~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Request for authorization to renew a lease for parking facilities at the Roanoke County Courthouse and Jail. COIINTY ADMINISTRATOR' S COMMENTS : ~~-=,~r~r~~"„~~-rL~ On April 28, 1992, the Board of Supervisors authorized execution of a lease for a tract of land bordering East Main Street, Craig Avenue and Clay Street for parking facilities at the Roanoke County Courthouse and Jail for an initial term of five years, with an option to renew the lease.- The original lease expires April 30, 1997 and the County must exercise its intent to renew by January 31, 1997. On October 22, 1996, staff brought back a request to renew the lease for an additional five years at a monthly payment in 1997 of $863.56. At that meeting, the Board continued the item and requested that staff review other alternatives for parking facilities at the courthouse. Staff has looked at other alternatives to renewing the lease. Options were discussed with Circuit Court Clerk Steve McGraw, Sheriff Gerald Holt and other staff located at the courthouse and they recommend renewal of the lease. The options available to us at this time are: (i) Tear down the Guy House and construct a parking deck. (2) Seek Condemnation of the property currently being leased for additional parking. (3) Do not renew the lease and limit the Courthouse parking lot to employees. Citizens could use other private parking lots located in downtown Salem. In certain situations such as jury duty, the County could validate their parking tickets similar to what is done in Roanoke City. (4) Renew the lease for another five years. County staff could ~-' continue to look at other options during that time or negotiate the purchase of the property. The fiscal impacts of options 1, and 2, are unknown at this time and could be considerable. We would have to request the City of Salem's permission to seek condemnation of the leased parking lot. Option 3 could offer minimal savings, but would also result in reduced services to the citizens and negative customer service. Option 4, renewal of the current lease for another five years, would cost $863.56 in 1997. At this time, staff recommends is that we renew the lease for an additional five years. During that time, staff will further explore the alternatives listed above as well as other options that may become available in the future. Respectfully Submitted: ~~~~ ~~ Elmer C. Hodge County Administrator ------------- ----------- ACTION ---------------------------------- VO ------ TE Approved (X) Motion by: Bob L. Johnson for No Yes Abs Denied ( ) thirty dam continuance for Eddy x Received ( ) staff to r enegotiate Harrison ~ Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File '" GJ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON NOVEMBER 19, 1996 RESOLUTION AUTHORIZING RENEWAL OF A LEASE OF REAL ESTATE FOR PARidNG FACILITIES AT THE ROANOI~ COUNTY COURTHOUSE AND JAIL WHEREAS, the Board of Supervisors adopted Ordinance 42892-7 authorizing the execution of a lease with William Watts and Elizabeth B. Watts for a tract of land containing approximately 0.680 acre, bounded by East Main Street, Craig Avenue, and Clay Street, for parking facilities at the Roanoke County Courthouse and Jail for an initial term of five years commencing May 1, 1992, and ending on April 30, 1997, with an option to renew the lease upon the same terms and conditions for an additional successive five year term by providing written notice to William and Elizabeth B. Watts on or before January 31, 1997, and WHEREAS, no other suitable parcels or tracts of land are available for lease or sale to use for parking facilities to serve County staff and the public at the Courthouse and Jail facilities, and WHEREAS, Section 18.04 of the County Charter requires the adoption of an ordinance to acquire an interest in real estate; however, after such ordinance shall have taken effect, all subsequent proceedings incidental thereto may be taken by resolution of the Board, and WHEREAS, the County desires to exercise its option to renew the lease for an additional five year term ending April 30, 2002. "` NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that the County Administrator, or an Assistant County Administrator, is hereby authorized to execute the necessary documents for renewal of the lease of approximately 0.680 acre tract of land from William Watts and Elizabeth B. Watts for use as parking facilities through the period ending Apri130, 2002, in accordance with the same terms and conditions as set out in the original lease dated March 23, 1992, and upon form approved by the County Attorney. c:\...\agenda\realest\lease.res 2 A-111996-10 ACTION NO. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Claim against the County of Roanoke for $500,000 by the estate of Thomas F. Faucher, Jr. COUNTY ADMINISTRATOR'S COMMENTS: ~ ~ ~~~ C~ -_ EXECUTIVE SUMMARY: On April 21, 1996, the automobile operated by Scott C. Allman collided with the automobile operated by Thomas F. Faucher, Jr. at the intersection of Plantation Road and Williamson Road, which resulted in the death of Mr. Faucher and two other people. Mr. Allman had been pursued by Roanoke County police officers, although at the time of the collision the pursuit had been terminated. BACKGROUND• On October 25, 1996, the County Attorney received a notice of claim against the County of Roanoke from Thomas F. Faucher, Administrator of the Estate of Thomas Frederick Faucher, Jr., for the wrongful death and any and all other civil remedies available to him under state and federal law. This claim alleges that this wrongful death occurred by reason of the negligence and actions of the County, its officers, agents or employees. This claim is for $500,000. This claim was submitted to the County by R. Andrew Davis, Esq. of Bedford, Virginia. Section 15.1-550 ~ sea, of the State Code prescribes the procedure for submitting claims to the board of supervisors. This notice of claim is subject to these provisions. Section 15.1-554 provides that no action shall be maintained by any person against the county upon a claim or demand until that person shall have first presented his claim to the board of supervisors. The claimant may appeal the disallowance of such claim to the circuit court of the county. A copy of this claim is attached to this report. This incident began on Sunday, April 21, 1996, at approximately 1:45 p.m. on State Route 220 south. After a lawful pursuit in accordance with County policy, and after this lawful 1 ..- / pursuit had been terminated, the fatal collision occurred at the intersection of Plantation Road and Williamson Road at approximately 2:06 p.m. Mr. Scott C. Allman was the driver of the automobile that collided with Mr. Faucher's automobile. Mr. Allman pled guilty to the offenses that arose from this incident, including manslaughter of the three people killed as a result of his actions, and was recently sentenced to prison. County police officers are trained on policy which seeks to balance protection of the public with the requirement to investigate violations of law and other suspicious activity. It is unfortunate that Mr. Allman continued his flight after the pursuit ended. The County is deeply sorry for this tragedy, but believes that Mr. Allman is solely responsible for the results of his actions, which form the basis of this claim. Further this office has reviewed reported case decisions on claims arising from automobile accidents resulting from police pursuits, and can report to the Board that the County's actions are consistent with those decisions absolving localities of civil damages liability for such accidents. The Board of Supervisors has been briefed in executive session with respect to the facts and circumstances of this matter. Based upon these facts and circumstances staff recommends that the Board disallow this claim. By denying this claim the claimant may pursue his remedies in court. Approval of the payment of this claim will require the appropriation of $500,000. It would also establish a precedent for the payment of claims from other parties claiming damages from this incident. It is recommended that the Board disallow this claim, and allow this claimant to proceed to court. Respectfully submitted, -----~ `'. ~ . ~' Paul M. Mahoney County Attorney 2 ~-9 ---------------------------------------------------------------- ACTION VOTE Approved (X) Motion by: Bob L. Johnson to No Yes Abs Denied ( ) deny claim Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Paul M. Mahoney, County Attorney Mary H. Allen, Clerk to the Board John Cease, Chief of Police Bob Jernigan, Risk Management 3 Elmer C. Hodge Administrator for the County of Roanoke, Virginia 5204 Bernard Drive ~"_ q P. O. Box 29800 / Roanoke, Virginia 24018-0798 Paul M. Mahoney Attorney for the County of Roanoke, Virginia 5204 Bernard Drive P. O. Box 29800 Roanoke, Virginia 24018-0798 NOTICE OF CLAIM Thomas F. Faucher, Administrator of the Estate of R. AxD[~w DAMS Arrou~r AT LAw B~wnn, Vnto¢+u 24523 Thomas Frederick Faucher, Jr., hereinafter referred to as claimant, residing at Route 6, Box 323, Bedford, Virginia, hereby gives notice of his claim against the County of Roanoke, Virginia, for the wrongful death and any and all other civil remedies available to him under state or federal law on behalf of Thomas Frederick Faucher, Jr., deceased, which occurred by reason of the negligence and actions of the said County of Roanoke, its agents, officers or employees, and further states las follows: On April 21, 1996, between approximately 1:30 p.m. and 2:06 p.m., one or more agents, employees and police officers for the City of Roanoke, Virginia, and Roanoke County, Virginia, were in pursuit at a high rate of speed of a 1987 Dodge automobile driven by Scott Carlton Allman northbound on Plantation Road in the City of Roanoke, Virginia. The employees of the County included Officers John McPhail and Timothy Miles. ~At the time and place aforesaid, Thomas Frederick Faucher, Jr., was operating a 1975 Chevrolet automobile southbound on Williamson Road in the City of Roanoke, Virginia. The 1 ~ ~~a i /G~ ~~,, ~ _ ~ ~ Je1~n~..i c~a,,~.~ '~-' / automobile driven by Scott Carlton Allman collided with the automobile driven by Thomas Frederick Faucher, Jr., thereby causing his death and as a result thereof Thomas Frederick Faucher, Jr., was killed in the collision. As a direct result of the actions of the County of Roanoke, Virginia, and the City of Roanoke, Virginia, and their agents, officers, or employees, the claimant hereby makes a claim against the County of Roanoke, Virginia, in the amount of $500,000.00. Respectfully submitted, Thomas F. Faucher, Administrator of the Estate of Thomas Frederick Faucher, Jr., deceased By: Of Counsel CERTIFICATE OF MAILING I, R. Andrew Davis, counsel for Thomas F. Faucher, Administrator of the Estate of Thomas Frederick Faucher, Jr., ,deceased, hereby certify that a true and correct copy of the foregoing Notice of Claim was mailed certified mail, return receipt requested, to Elmer C. Hodge, Administrator for the County of Roanoke, Virginia, P. O. Box 29800, Roanoke, Virginia 24018-0798, and Paul M. Mahoney, County Attorney for the County of Roanoke, Virginia, P. O. Box 29800, Roanoke, Virginia 24018- 0798, this 21st day of October, 1996. R. Andrew Davis R. Atvnt~w DAV[S II 2 Arrow+~r Ar l.~w BEDFOrtn, VuwRru 24523 .G~ .~ t. Andrew Davis 307 West Main Street ?. 0. Box 923 3edford, Virginia 24523 (540) 586-1992 2obert T. Wandrei L12 South Bridge Street ?. O. Box 1008 3edford, Virginia 24523 (540) 58b-3151 --. ~~~~~ v ~~ ~ k r. r.~+ q fnnn S s r{ ~: ~.~ a.~ i...~l..i ~ L~.3 R. ANDttEw DAMS ArroRt+EY AT Law BEDFORD, V~tGINIA 24523 ~- 1 O~ ROANp,~~ ,. ti ~ ~ A z c> 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 CLERK TO THE BOARD (703) 772-2005 FAX (703) 772-2193 November 20, 1996 CERTIFIED MAIL #P 025 S13 80l Mr. R. Andrew Davis, Esq. 307 West Main Street P. O. Box 923 Bedford, VA 24523 Dear Mr. Davis: ~!~ BRENDA J. HOLTON DEPUTY CLERK This is to advise you that on November 19, 1996, the Roanoke County Board of Supervisors denied the $500,000 claim again the County of Roanoke by the estate of Thomas F. Faucher, Jr. Should you wish to file an appeal to this denial, please forward to me in writing your Notice of Appeal. Also please forward to me an executed bond in the amount of $150.00 to the County of Roanoke. Attached is the applicable Code of Virginia statute 15.1-552, outlining appeals from disallowance of claim by the Board of Supervisors. If you have any questions, please contact Paul M. Mahoney, County Attorney, at 772- 2007. Sincerely, Mary H. Allen, CMC Clerk to the Board CC: Paul M. Mahoney, County Attorney Board of Supervisors Reading File ® a~.ya~d P~ § 15.1-551 CODE OF VIRGINIA furtherance of his duties since as county ad- ministrator, he was responsible for the public sale of cars owned by the county and therefore, payment of legal fees incurred in his defense was authorized. Beckett v. Board of Supvrs., 234 Va. 614, 363 S.E.2d 918 (1988). Freeholders must prove claim illegal. - In a freeholder's appeal of a board's decision to pay a claim, the freeholders must carry the burden of proving that the claim is "illegal." Beckett v. Board of Supvrs., 234 Va. 614, 363 S.E.2d 918 (1988). Where parties had limited their re- quested relief to adjudication of their rights to build windmills under the applica- ble codes and ordinances, the court erred in dismissing their petition for failure to comply with the statutory requirements governing monetary claims. Nuckols v. Moore, 234 Va. 478, 362 S.E.2d 715 (1987). Attorney for the Commonwealth not to ~:` § 15.1-552 § 1 be denied appeal. -The language of flue sectiori, authorizing the attorney for the Com- monwealth to appeal, is quite comprehensive and cannot be so limited by construction as to deny him the right of appeal. Hannah v. Board of Supvrs., 147 Va. 402, 137 S.E. 463 {192?). Claim not embraced by section. - ,~ claim in a proceeding to compel school board and board of supervisors to comply with agree. ment to purchase land held not a claim or demand against the county covered by this section. County School Bd. v. Board of Supvrs., 184 Va. 700, 36 S.E.2d 620 (1946). Applied in Mann v. Arlington County Bd., 199 Va. 169, 98 S.E.2d 515 (1957); Richmond, F. & P.R.R. v. Fugate, 206 Va. 159, 142 S.E.2d 546 (1965); County of Chesterfield v. Town & Country Apts. & Townhouses, 214 Va. 587, 203 S.E.2d 117 (1974); Byrd v. Martin, Hopkins, Lemon & Carter, 564 F. Supp. 1425 (W.D. Va. 1983), § 15.1-551. Construction of § 15.1-550. -Nothing in § 15.1-550 shall be construed to prevent any such board from disallowing any account, in whole or in part, when so rendered and verified, nor from requiring any other or further evidence of the truth and propriety thereof as they may think proper. (Code 1950, § 15-258; 1962, c. 623.) Applicable only to monetary claims. - The procedural requirements of §§ 15.1-550 through 15.1-554 are applicable only to mone- tary claims against a county. Nuckols v. Moore, 234 Va. 478, 362 S.E.2d 715 (1987). § 15.1-552. Appeal from disallowance of claim. - When a claim of any person against a county is disallowed in whole or in part by the board of supervisors, if such person be present, he may appeal from the decision' of the board to the circuit court of the county within thirty days from the date of the decision; if he be not present, the clerk 'of the board shall serve a written notice of the disallowance on him or his agent, and in that case he may appeal to the court from the decision within thirty days after service of such notice; but in no case shall the appeal be taken after the lapse of six months from the date of the decision, nor shall an appeal be allowed in any case unless the amount disallowed exceeds ten dollars. Such appeal may be taken by causing a written notice thereof to be served on the clerk of the board and executing a bond to such county, with sufficient surety to be approved by the clerk of the board, with condition for the faithful prosecution of such appeal, and the payment of all costs that shall be adjudged against the appellant by the court. (1950, § 15-259; 1962, c. 623; 1983, c. 114.) Cross references. -See note to § 15.1-508. Law Review. -For survey of Virginia practice and pleading for the year 1977-1978, see 64 Va. L. Rev. 1501 (1978). This section is procedural and jurisdic- tional predicate to an action against the county. Karara v. County of Tazewell, 450 F. Supp. 169 (W.D. Va. 1978), affd, 601 F.2d 159 (4th Cir. 1979). Together this section and § 15.1-553 pro- vide the manner in which the sovereign may be sued. Karara v, County of Tazewell, 450 F. Supp. 169 (W.D. Va. 1978), affd, 601 F.2d 159 {4th Cir. 1979). Newly created rights of appeal of the same class fall within the operation of this section, which is general in application, un- less the legislature provides otherwise. Bragg v. Weaver, 251 U.S. 57, 40 S. Ct. 62, 64 L. Ed. 135 (1919). An "appeal" pursuant to this section is a de novo action at law, resulting in a judg- mer Car S.E A The thrc tar} Moc T sul: tior SuF S Ipu rest «sp~ ute Hei in t or ~ bar Cor v. ] 887 rur. clai Ha: I app boy tio~ apF dis. def Coy fac 7s 1 de: the ap) wh of tali Va ray ex ar. CO cl: bo ac Su th ac re 334 ACTION # ITEM NUMBER ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: First Reading of Ordinance Authorizing the Creation of and Financing for a Local Public Works Improvement Project, Trevilian Road Water Project COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. BACKGROUND: Several residents along Trevilian Road have petitioned Roanoke County for public water service. Their source of drinking water was a spring that has muddied and is no longer suitable for drinking water. The Board of Supervisors approved an emergency water line extension for this area at the October 8, 1996 board meeting. SUMMARY OF INFORMATION: The water line has been installed and is now in service. The attached ordinance establishes a special service area for the project with each participating property owner paying their share of the cost through a special connection fee, establishing a method of financing the project for the participating property owners, and establishing a 90-day grace period for additional properties to participate in this project. Initially 6 of 24 potential property owners were willing to participate. Since that time, one additional property owner has agreed to participate and other properties are still reviewing their options. Properties in the service area that choose to participate after January 8, 1997 shall pay their pro rata share of the construction costs ($2,300) plus the full off-site facility fee in effect at the time of the application for utility service. 1 The seven property owners that are presently participating are as follows: NAME ADDRESS TAX MAP NO. Lawrence & Iris Juanita Sowers Jim & Lois A. Craighead Theodore & Anne C. Johnson Paul S. & Pauline A. Page David L. & Susan B. Burnley William H., II & Linda M. Martin Eleanor & Robert Beach 6518 Trevilian Road NE 28.17-2-3 6642 Trevilian Road NE 27.20-1-22 6629 Trevilian Road NE 27.20-2-41 6440 Trevilian Road NE 28.17-2-5 6622 Trevilian Road NE 27.20-1-26 6619 Trevilian Road NE 28.17-1-14 6626 Trevilian Road NE 27.20-1-25 Of these seven property owners two are paying the full amount at this time and five have requested that Roanoke County finance their portion. FISCAL IlVIPACT: The total cost of the project will be $45,000. On October 8, 1996, $12,000 was appropriated as the portion to be paid from the Roanoke County Utility Department. Since we now have seven participants, the Citizen Participation will be $16,100 (7 at $2,300 each). This leaves a balance of $16,900 to be advanced from the Public Works Participation Fund (rather than a General Fund advance as stated in the October 8,1996 Board Report). Any citizen participation under the ten year payment provision will be advanced as a loan from the Water fund. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the attached Ordinance after the second reading on December 3, 1996 authorizing the creation of and financing for a Local Public Works Improvement Project, Trevilian Road Water Project. 2 -~' - / SUBMITTED BY: Gary Robeson, P.E. Utility Dire for APPROVED: _ ~~~ Elmer C. Hodge County Administrator Approved () Motion by: Denied ( ) Received ( ) Referred to ACTION VOTE No Yes Abs Eddy _ Harrison _ _ _ Johnson _ _ _ Minnix _ _ _ Nickens ~- / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 1996 ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, TREVILIAN ROAD WATER PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Trevilian Road community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years in accordance with the provisions of Ordinance 112288-7; and WHEREAS, the first reading of the Ordinance was held on November 19, 1996, and the second reading was held December 3, 1996. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension for a portion of the 1 -~ / Trevilian Road community. The total construction cost of this public water project is estimated to be $45,000.00, to be initially financed as follows: Roanoke County Utility Department (previously appropriated) $12,000 Citizen Participation (7 x $2,300) $16,100 Advance from Public Works Participation Fund $16,900 That there is hereby appropriated for this project the sum of $16,900 from the Public Works Participation Fund (which was established by the Board of Supervisors on July 23, 1996). Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Trevilian Road Water Project" prepared by the Roanoke County Utility Department and identified as Exhibit 1. The Trevilian Road Water Service Area is created for a period of ten years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area (a) by paying the sum of $3,645 until January 8, 1997; (b) thereafter, the cost to participate in the benefits of this service area shall be the prorata share of the construction costs ($2,300) plus the full off-site facility fee in effect at the time of application for utility service, said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before January 8, 1997, of their portion of the 2 ..~ - / cost of extending the public water system to their properties in accordance with the following terms and conditions: (a) Payment of $2,300 per property owner/residential connection for construction costs and $1,345 for off-site facility fees for a total of $3,645 to be financed for a maximum of 10 years at an interest rate of 8~ percent per annum. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. 4. That the payment by citizens in the project service area, in excess of the seven anticipated with this ordinance, who elect to participate, shall be made to the various funds as follows: The off-site facility fee shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been 3 i •: -1= - / repaid. After the advance has been repaid, the construction cost shall be returned to the Water Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 6. That this Ordinance shall take effect on and from the date of its adoption. C:\OFFICE\ W PWIN\ W PDOCS\AGENDA\UTIL[CY\TRE VILL40RD 4 ACTION # ITEM NUMBER -- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: First Reading of Ordinance for Authorization to Vacate a Portion of an Existing 20-Foot Water Line Easement and to Accept a Relocated Portion of Same Easement. The Water Line Easement in Question is Located across Lots 27 and 28, Block 1, Revised Plat of the Orchards, Applewood, Section 9 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• F&W Community Development Corporation conveyed to the Board of Supervisors of Roanoke County, Virginia, a water line easement, twenty (20') in width, across a tract of land owned by F&W Community Development Corporation by Deed dated August 22, 1988. F&W Community Development Corporation subsequently subdivided and developed a portion of said tract of land into Section 9, The Orchards, Applewood, as shown upon the plat dated March 10, 1994, made by Lumsden Associates, P.C., of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 17, page 86. OF .INFORMATION: F & W Community Development Corporation is the owner of Lots 27 and 28, Block 1, and a recent survey of said property reflects that the residential dwelling located thereon encroaches upon the southwest side of the existing 20' water line easement. F & W Community Development Corporation has requested that the Board of Supervisors of Roanoke County, Virginia, vacate a portion of the water line easement and accept in exchange an additional area for water line easement purposes on the southeastern side of the existing easement. The encroachment created by the residential structure will be eliminated by vacating the portion of the original easement proximate to the dwelling. Dedication of the additional easement will insure adequate ingress/egress and work area to operate and maintain the water line, which was installed in the original easement. The location of the dwelling on Lot 28 will have no adverse impact on the Utility Department's ability to operate and -,,L' ~, maintain the water line located in the easement. Attached are copies of the revised easement 1996, as prepared by Lumsden Associates, easement prepared by Osterhoudt, Ferguson, FISCAL IMPACT' No costs are associated with preparation subject easement, as no water line relocat STAFF RECOMMENDATION: plat dated November 6, P.C. and the deed of Natt, Aheron & Agee. and dedication of the ion will be required. Staff feels that the water line can still be properly maintained with this revised easement and therefore recommends that the attached ordinance be approved following the second reading on December 3, 1996. SUBMITTED BY: Gary Ro tson, P.E. Utilit Director Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by: ACTION APPROVED: ~~~ Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens N 54'31'30" E °~ L_.66.56' - _ _ 76.74' 1,Y" P"'~ EXIS 10 P.U:E. 3 ~ --~-~--------------- MI srco\ ---I I----EXISTING 20' WATER EXIST. 10' P.U.E. ~s. I i LINE EASEMENT z I `~~~ I I D.B. 1294, PG. 506 l ~a ~ 2 9 21~~ I G EXIST. 15' P.U.E. \ C-5 C ,-_~~ 30' M.B.L. \ B ~~ i ~ ~ S ~:;> ~ ~ ' ` _ ~ ~ NEW WATERLINE I ~, ~ c~ ~f'I ~~ EASEMENT BLOCK ^1 ~ v / ~ i a.\ ry ~ I ~ I \\ ~ III Qrl; t~ -3 WINDCREST LANE \ I1 50' R/W Z ~ 46'44'13' W 136.22 PORTION OF EXISTING ~o °~•` 106.22' C-4 n WATERLINE EASEMENT ~~ ~ ~; ,c\ I\ ~ ~ ~' TO BE VACATED Q c \ ~~~ 1 ~~ 1 ~ 1 ~ ~x \ / / ~ O\Q. \ / -- PORTION OF EASEMENT TO BE VACATED NEW WATERLINE EASEMENT LINE DIRECTION DISTANCE UNE DIRECTION ' DISTANCE A-B N4 T11"W 20.00 CH. -F 1 4 W N4 168.43 CH. - N4 '17'11" 4.00 F- 7 ' 1 .14 Sa2'2T22"E 20.00' - 41 4 144.63 H, D-A 4 '17'11"W 4,00 - 14 4 CURVE TABLE CURVE RADIUS LENGTH TANGENT CHORD BEARING DELTA C-1 55.00 50.24 a8.5t N17V5 37 W 52'20 20 C-2 55.00 53.60 51.50 N7190 53 W 55'5013 C-3 900.40 144.79 144,63 S46'33 41 E 09'12 46 C-4 910.00 168.67 168.43 546'3124 E 10'3713 -5 930.00 20.00 t 20.00 S42'2711 E 01'1356 PLAT SHOWING PORTION OF EXISTING WATERLINE EASEMENT, (D. B. 1294, PG. 506) TO BE VACATED AND NEW WATERLINE EASEMENT TO BE DEDICATED TO COUNTY OF ROANOKE FOR PUBLIC USE BY F & W COMMUNITY DEVELOPMENT CORPORATION ACROSS LOT 28 AND LOT 27, BLOCK 1, REVISED PLAT OF THE ORCHARDS, APPLEWOOD. SECTION 9, (P,B, 17, PG. 86) HOLLINS MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA SCALE i "= 60' DATE: 6 NOV. 1996 LUMSDEN ASSOCIATES, P.C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA OSTERHGUOT, FERGUSGN, NATT,AHERGN & AGEE ATTG R N EYS-AT-LAW R~ANGKE, VIIIGINIA 24018-1699 ~~ THIS DEED OF EASEMENT, made and entered into this day of , 1996, by and between F & W COMMIINITY DEVELOPMENT CORPORATION, a Virginia corporation, Grantor and THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantee. W I T N E S S E T H THAT FOR AND IN CONSIDERATION of the sum of One Dollar ($1.00), cash in hand paid by the Grantee to the Grantor, and other good and valuable consideration, the receipt of which is hereby acknowledged, the Grantor does hereby BARGAIN, SELL, GRANT and CONVEY with General Warranty and English Covenants, unto the Grantee, its successors and assigns forever, the following described waterline easement, situate in the County of Roanoke, Virginia, the location of said waterline easement being more fully described as follows, to-wit: Being that-new waterline easement included within the bounds of Points E, F, G, H and c., as shown on the attached plat entitled "Fiat Showing Particr.of Existing Waterline Easement, (D.B. 1294, Page 506) To Be Vacated and New Waterline Easement To Be Dedicated to County of Roanoke for Public Use By F & W Community Development Corporation", prepared by Lumsden Associates, P.C., dated the 29th day of October, 1996. To have and to hold unto the Party of the Second Part and its assigns forever. The easement conveyed herein shall run with the land and be binding upon the successors and assigns of the parties hereto. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party of the third part, joins in the execution of this instrument to signify the acceptance by said Board of Supervisors of the real estate conveyed herein pursuant to Ordinance Number z~ adopted by the Board of Supervisors of Roanoke County, Virginia. WITNESS the following signatures and seals: F & W COMMUNITY DEVELOPMENT CORPORATION BY (SEAL) IT'S THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA BY (SEAL) ELMER C. HODGE, County Administrator STATE OF VIRGINIA )TO-WIT: COUNTY OF ROANOKE ) The foregoing instrument was acknowledged before me this _ _ day of 1996, by of F & W Community Development, a .Virginia corporation. NOTARY PUBLIC ^STERHGUOT. FERGUSGN. NATT.AHERGN & AGES ATTGRNEYS-AT-IAW RC;.hCXE, VIRGINIA :4G10-Ifi99 ~My Commission Expires: STATE OF VIRGINIA ) ~ )TO-WIT: COUNTY OF ROANOKE ) ! The foregoing instrument was acknowledged before me this _ i I day of 1996, by Elmer C. Hodge, County Administrator for the Board of Supervisors of Roanoke County, ~ I I Virginia. ,~~""` ..,~. ~y Commission Expires: z:\up50\tisa\fgu.Ded:lafll/11/96 OSTERHOUOT, FERGUSON, NATT,AHERON & AGEE ATTORNEYS-AT-IAW RGANOKE, VIRGINIA 24019-Ifi99 NOTARY PUBLIC ~- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 1996 ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING 20-FOOT WATERLINE EASEMENT AND ACCEPTANCE OF A RELOCATED PORTION OF THE SAME EASEMENT ACROSS LOT 28 AND 27, BLOCK 1, REVISED PLAT OF THE ORCHARDS, APPLEWOOD, SECTION 9 (PB 17, PAGE 86) WHEREAS, by Deed dated August 22, 1988, and recorded in Deed Book 1294 at page 506, F & W Community Development Corporation conveyed to the Board of Supervisors of Roanoke County, Virginia, a water line easement, twenty feet (20') in width, across a tract of land owned by F & W Community Development Corporation; and WHEREAS, F & W Community Development Corporation subsequently subdivided and developed a portion of said tract of land into Section 9, The Orchards, Applewood, as shown upon the plat dated 10 March 1994, made by Lumsden Associates, P.C., of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 17, page 86; and, WHEREAS, the above-described 20' water easement is referenced as "existing twenty foot (20') water line easement" and shown upon the above referenced subdivision plat; and WHEREAS, the petitioners, F & W Community Development Corporation are the owners of Lot 28 and 27, Block 1, Section 9, The Orchards, Applewood, across which the twenty foot (20') water line easement is located; and WHEREAS, a recent survey of said property reflects that the residential dwelling located on Lot 28 encroaches upon the west side of the 20' water line easement; and, i -~-~ WHEREAS, the petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate that portion of the water line easement encroached upon and accept in exchange an relocated water line easement across Lots 28 and 27 on the eastern side of the existing easement as shown on a plat prepared by Lumsden Associates, P.C., dated 6 November 1996, entitled "Plat showing portion of existing water line easement (DB 1294, page 506) to be vacated and new water line easement to be dedicated to County of Roanoke for public use by F & W Community Development Corporation across Lot 28 and Lot 27, Block 1, Revised Plat of The Orchards, Applewood, Section 9, (PB 17, page 86)"; and WHEREAS, the relocation has been accomplished without cost to the County and meets the requirements of the Utility Department. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on November 19, 1996; and a second reading and public hearing was held on December 3, 1996; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, 3. That, conditioned upon the exchange as hereinafter provided, a portion of the water line easement across Lot 28, Block 2 ~-.` 1, Section 9, The Orchards, Applewood, in the Hollins Magisterial District, owned by F & W Community Development Corporation be, and hereby is, vacated; and, 4. That, in exchange, acquisition and acceptance of a relocated water line easement on the eastern side of the existing easement be, and hereby is, authorized and approved; and, 5. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners, F & W Community Development Corporation, or their successors or assigns; and, 6. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on the date of its adoption. C:\OFFICE\ WPW IN\ W PDOCS\AGENDA\ UI'ILifY\F& W.WAT 3 w ACTION NUMBER ITEM NUMBER ~ ~" L/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: ~ BLUE RIDGE COMMUNITY SERVICES The three year term of Susan J. Cloeter will expire 12/31/96. The three year term of John M. Hudgins, Jr., Member at Large, will expire 12/31/96. The Member at Large appointment must be confirmed by the County, and Cities of Salem and Roanoke, and a recommendation will be made by the BRCS. ~ DISABILITY SERVICE BOARD The two year term of John M. Chambliss, Jr. will expire 12/31/96; however, the new term will be for a period of three years. The DSB Joint Exercise of Powers Agreement was changed to allow all members to serve three year terms. 3. LIBRARY BOARD The four year term of Carolyn Pence, Vinton District, will expire 12/31/96. ~ ROANORE COUNTY PLANNING COMMISSION The four year term of Al G. Thomason, Sr., Windsor Hills District, will expire 12/31/96. SUBMITTED BY: ~. Mary H. Allen, CMC Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator . 1 /~/-`~ Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: ACTION VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens ~~-~ [ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 1996 RESOLUTION 111196-11 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for November 19, 1996, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of minutes - October 8, 1996, October 22, 1996 (Joint meeting with Salem City Council, October 22, 1996 (regular meeting), November 4, 1996 (Joint meeting with Roanoke City Council. 2. Request for acceptance of Valley Avenue and Pinkard Street into the Virginia Department of Transportation Secondary System. 3. Request for acceptance of Appletree Drive, Plantation Grove Lane and Dresden Lane into the Virginia Department of Transportation Secondary System. 4. Request for acceptance of Walton Lane into the Virginia Department of Transportation Secondary System. 5. Request for acceptance of extension of Christopher Drive into the Virginia Department of Transportation Secondary System. 6. Acceptance of Sanitary Sewer Facilities Serving Oechslin Subdivision. 7. Designation of agent for County of Roanoke to obtain Federal and State financial assistance for damages during Hurricane Fran on September 6, 1996. 1 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution absent Item 1, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None On motion of Supervisor Johnson to approve Item 1, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSTAIN: Supervisor Eddy A COPY TESTE: Brenda J. Hol on, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility Diane D. Hyatt, Director, Finance Vincent Copenhaver, Chief Accountant 2 . ~ ~ L___. _' r October S, 1~~6 ~.~ ~ Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 October 8, 1996 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of October, 1996. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:02 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by The Reverend David Elks, Minister of Education and Senior Adults, Vinton Baptist Church. The Pledge of Allegiance was recited by all present. v October 8, 1996 ~z~ school with the best overall performance in state-level athletic programs; and WHEREAS, William Byrd received the Fidelity Cup, sponsored by VHSL and Central Fidelity Bank, which recognizes public high schools in Virginia which have the best overall scholastic, academic and athletic programs; and WHEREAS, the William Byrd teams excelled in boys soccer, girls basketball, wrestling, volleyball, boys tennis and baseball, and won the sportsmanship award in girls basketball; and WHEREAS, this award represents a significant achievement, as it symbolizes a commitment to excellence in a variety of sports and academics. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the students and staff of William Byrd High School for their outstanding performance in athletic competition, their dedication to scholastic achievement, and for receiving the seventh annual Fidelity Cup. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES:' Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Recognition of Joyce Waugh, Economic Development Specialist, for attaining certification by the American Economic Development Council. Chairman Johnson presented a certificate of recognition to Ms. Waugh. 3. Proclamation declaring October 6 - 12, 1996 as National 4-H Week. Chairman Johnson presented the proclamation to Ms. October 8, 1996 ~7 G 84,919 miles. According to the fleet manager, the van meets the replacement criteria established by the County. A new van is estimated to cost $22,054 and funds are available in the Youth Haven II Accumulated Depreciation Account to pay for the van. In response to questions, Mr. Chambliss advised that the old van will either be sold as surplus or used for other purposes, and that the van is used primarily for local travel. Supervisor Minnix moved to approve the $22,054 transfer of funds. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ~.. Request for appropriation of 5250,000 to fund incentives in accordance with the Public-Private Partnership Policy. (Tim Gubala, Economic Development Director) A-100896-3 Mr. Gubala advised that staff has been working with a small manufacturing company, expansion of Optical Cable, a hotel prospect and a food distribution company that wishes to construct new facilities. The projects will generate an estimated $144,900 in new tax revenues. Staff is requesting an additional appropriation of $250,000 to fund incentives through the Public Private Partnership Policy. He further advised he has been working with Supervisor Eddy to revise the Public Private October 5,1996 ~7 r~ ($12,000) and a General Fund Advance ($19,200). Staff recommended this alternative and allowing other property owners a 90 day grace period to receive the water line at $3,645. The cost at a later date will be $5,490. Supervisor Johnson asked Mr. Robertson to send a report to the residents explaining the cost savings in hooking up to public water now. In response to a question from Supervisor Harrison, he advised he would also allow the 90 day period for residents to pay the lower cost in future situations. Supervisor Eddy requested that staff keep records showing when the General Fund is repaid. Supervisor Johnson moved to approve the extension and funding, and that staff keep records of repayment of $19,200 to the General Fund. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE FIRST READING OF ORDINANCES ,~ Ordinance declaring a 0.488 acre tract of land as surplus real estate and donatinq same to Optical Cable Corporation. (Tim Gubala, Economic Development Director) Mr. Gubala advised that Optical Cable Corporation is October 8, 1996 Newcomb and the County. The proposed ordinance rescinds Ordinance 52395-12, accepts the offer of $17,000 for the well lot from several of the neighbors, reimburses Mr. Newcomb for his expenses ($6,000), and conveys the well lot with the restriction that no single family structure shall be constructed on it. Supervisor Minnix moved to approve the first reading and set the second reading for October 22, 1996. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 3s, Ordinance to vacate a 50 foot unimproved right-of- way referred to as Pettit Avenue, as recorded in Plat Book 3, P~qe 98, Hollins Magisterial District. lArnold Covey, Director of Engineering & Inspections) Mr. Covey advised that Mr. William L. and Ms. Margaret D. Brogen, Mr. Robert A. English, Mr. Garland Sheets and Mr. William J. Watson and Ms. Betty D. Watson are the owners of the parcels adjacent to Pettit Avenue and have requested that the 50 foot right-of-way be vacated and evenly divided. Staff has received no objections but were requested by American Electric Power to retain a portion of the right-of-way as a public utility easement. Staff recommends approval of the first reading to vacate, and that a portion of the area remain as a public utility October 8,1996 ~Z ~ '~ 3. Request from School Board to accept and appropriate $1,600 grant from the Adams Foundation for an automatic door system at Northside High School. 4. Request from School Board to appropriate $38,647 insurance reimbursement to repair gym floor at the Roanoke County Career Center. 5. Request from the School Board to appropriate $16,695 received from VDOT for easements at Cave Spring Junior High School property. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE REPORTS AND INQIIIRIES OF BOARD MEMBERS Supervisor Eddy: (1) He recognized Community Relation Director Anne Marie Green and RVTV staff for winning an award from the Virginia Municipal League for Roanoke County Today. (2) He received from Mr. Mahoney a draft agreement with the Industrial Development Authority (IDA) for comment. Supervisor Johnson advised that Mr. Hodge met with the IDA and will brief individual Board members. {3) He suggested scheduling a discussion on the wastewater treatment plant capacity. Mr. Hodge will work through and bring back a proposal. (4) He asked about the status of the "design-build" policy. Supervisor Johnson advised that this will be discussed with the School Board at a future meeting. (5) He noted that the Board approved adding October 8, 1996 ~ZZ ~pervisor Nickens: (1) He advised that meetings in East County have been scheduled for October 15, 16, and 17, at the recreation building behind the Vinton War Memorial for the public to comment on the possible uses of the 100 acre McDonald Farm. Supervisor Johnson: (1) He requested an update on the Williamson Road project at the next meeting (October 22, 1996). IN RE REPORTS Supervisor Nickens moved that the following reports be received and filed. ,The motion carried by a unanimous voice vote. ~. General Fund IInappropriated Balance ~ Capital Fund IInappropriated Balance ,~ Board contingency Fund .~ Statement of Revenues and Expenditures as of August 31, 1996 5. Proclamations signed bX the Chairman 6. Comprehensive Plan Status Report IN RE: WORR SESSIONS 1. Review of updated master plan for Virginia's Explore Park. The work session began at 4:20 p.m., and was presented by Chet Simmons, General Manager of Virginia's Explore Park and October 8, 1996 ~t~~ ._ IN RE EXECUTIVE SESSION At 4:20 p.m., Supervisor Minnix moved to go into Executive Session following the work sessions pursuant to the Code of Virginia Section 2.1-344 A.(7) legal matter, briefing by legal counsel and staff concerning subdivision and site plan approval of developments in conflict with proposed highway projects; 2.1-344 A (7) potential litigation, Keeling tire dump; and 2.1-344 (5) discussion of prospective business or industry. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE CERTIFICATION OF EXECUTIVE SESSION R-100896-6 At 7:20 p.m., Supervisor Johnson moved to return to work session, that the Executive Session began at 5:55 p.m. and ended at 7:20 p.m., and to adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION X00896-6 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA _ WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke October 8,1996 Master Plan. Other issues to be included for future. discussion and study include joint use of facilities with the schools, regional cooperation with other localities, continuing the fundraising campaign for Camp Roanoke, and parkland acquisition, particularly in North and South County. Supervisor Johnson suggested contacting Hollins College to look at the possibility of a joint park project. It was the consensus of the Board to: (1) bring back a proposal for land at Merriman Road and Crystal Creek Drive at the October 22, 1996 meeting; (2) move forward with a feasibility study of a water park; and (3) discuss with Salem City Council the possibility of a regional park concept. .~_, Work Session to review the impact of Tax Exempt Real Estate in Roanoke County. The work session was presented by Mr. Mahoney. He advised that the total value of all tax exempt real estate in the County is approximately 9.3% of the total assessed values. These properties are divided into various categories. He described which categories are exempt by state law from taxes but for which the County can charge a service fee, and which categories are totally exempt from taxes and a service fee. After discussion, there was general consensus for the Board to continue the 20% service charge for new tax exempt entities locating in Roanoke County. October 8, 1996 ~~9 on Edgebrook Road, 0.33 mile west of Thompson Memorial Drive, Catawba Mac,~isterial District, upon the petition of Salem Church of God. (TABLED ON AUGUST 27, 1996) Supervisor Harrison moved to remove the item from the table. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None Supervisor Harrison moved to approve the first reading and set the public hearing and second reading for October 22, 1996. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: ADJOURNMENT At 9:45 p.m., Supervisor Johnson moved to adjourn to October 22, 1996, at 12:00 Noon for a joint meeting with the Salem City Council at the Spring Hollow Water Treatment Plant. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None Submitted by, Approved by, Mary H. Allen, CMC Clerk to the Board Bob L. Johnson Chairman October 22,1996 Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 October 22, 1996 The Board of Supervisors of Roanoke County, Virginia, met this day at the Spring Hollow Water Treatment Facility, this being the fourth Tuesday of October and a special meeting for the purpose of a joint meeting with the Salem City Council. IN RE: WELCOME Chairman Johnson welcomed the Salem City Council and staff to the Spring Hollow Water Treatment Facility. Those present toured the new facility. Following the tour, lunch was served. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 12:45 p.m. The roll call was taken. Mayor Tarpley called the Salem City Council to order. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison MEMBERS ABSENT: Supervisor H. Odell "Fuzzy" Minnix October 22, 1996 ~ A Z full pond the reservoir will hold a 100 day supply of water. Mayor Tarpley advised that they have hired a consultant to review their water needs and will look at various methods including joining with Roanoke County. They will choose the most cost efficient system. 2. Update on Green Hill Park Master Plan for joint use with City of Salem. Parks and Recreation Director Pete Haislip described the County~s future plans for Green Hill Park. Mayor Tarply responded that he thought Salem might be interested in entering into a joint use agreement. Mr. Hodge responded that the master plan could be reviewed jointly, along with civic leagues, athletic organizations and residents in the community. Supervisor Harrison indicated that his primary concern is use of the fields, and the need to preserve the green space that is currently available at the park. Councilman Packet suggested that Montgomery County might also be interested in participation. Mr. Haislip welcomed the opportunity to work with Salem on improvements to Green Hill Park. The Board of Supervisors invited the Salem City Council to look at future joint use of the park. By unanimous recorded vote, Salem City Council agreed to work with the County on the future use of the park. ~ Discussion of potential joint econom'c development projects. October 22, 1996 ~id~ Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 October 22, 1996 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of October, 1996. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given the Reverend Steven W. Harris, Baptist Childrens' Home. The Pledge of Allegiance was recited by all present. October 22, 1996 .~47 _ _ , _ .e __ Blue Ridge Community Services, the County received $25 worth of services. They also negotiated a contract with Central Virginia Training Center to pay the salary of a case manager and began contracting for psychological testing. Ms. Gliniecki also reported on their involvement under the Comprehensive Services Act, the substance abuse programs and violence prevention. IN RE: NEW BUSINE53 ~ authorization to update and readopt the Mutual Assistance Agreement between the Roanoke County Police Department and the City of Salem Police Department. (Police Chief John Cease) A-102296-1 Chief Cease reported that the current agreement with the City of Salem includes sections that have not been followed including a semi-annual account of available resources, a mobilization plan, mutual aid operational directives, and a semi- annual meeting to review all mutual aid plans and provisions. Both police chief recommends that these sections be deleted. The remainder of the agreement has no changes. The Salem City Council approved the amendments on September 23, 1996. In response to a question from Supervisor Eddy, Chief Cease offered examples of how the agreement worked. Chief Cease also advised that this agreement is different than the one with Roanoke City. Supervisor Harrison suggested expanding the agreement to one October 22, 1996 ~d(~ acceptance into the pay plan of the two emergency positions. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 3. ~gquest to readopt a Public Private Partnership Policy. (Tim Gubala, Economic Development Director) This request was continued until November 19, 1996 to allow staff to refine the policy. ~, Request to extend lease for parking lot at the Roanoke County Courthouse. (John Ailley. Property Manager) General Services Director William Rand reported that the original term of the lease was for five years with an option to review for an additional five year period. The option must be exercised on or before January 31, 1997.. The renewal would be on the same terms and conditions with monthly payments of $863.56. In response to questions from the Board members, Mr. Rand advised that the parking lot is used very heavily, would remain gravel because of drainage programs, and that the owner is not interest in negotiating a purchase at this time. Following discussion, this issue was continued to not later than January, 1997 to allow staff to look at alternate parking solutions rather than leasing. October 22, 1996 ~ ~ -~ portion of 55.13-1-2; and, WHEREAS, Richfield plans to combine this property with an adjoining tract owned by Richfield (Tax Map No. 55.09-01-19) for development of the Alzheimer's Center; and, WHEREAS, in connection with this development and as part of the exchange transaction, Richfield has requested conveyance of a temporary grading and construction easement on a portion of the real estate owned by the Board of Supervisors and commonly referred to as the Mercy House Cemetery; and, WHEREAS, the easement is requested to cover filling operations, without excavation, in a section of the property outside of the fenced gravesite area, to provide a proper level of protection for Richfield's proposed building from flooding, to address unsightly conditions, and to provide protection of the cemetery and surrounding area from future erosion and damage during high water conditions; and, WHEREAS, Richfield's proposal would mutually benefit Richfield and the County, and it would be in the best interest of the County to grant the easement for the preservation and improvement of the Cemetery property; and, WHEREAS, Section 18.04 of the County Charter requires the adoption of an ordinance to acquire or convey an interest in real estate; however, after such ordinance shall have taken effect, all subsequent proceedings incidental thereto may be taken by resolution of the Board; and, WHEREAS, the County desires to grant the temporary grading and construction easement in connection with the above- described property exchange. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that the County Administrator, or an Assistant County Administrator, is hereby authorized to execute the necessary documents to grant a temporary grading and construction easement on a portion of the Mercy House Cemetery property (Tax Map No. 55.09-01-18.1) as shown on Sheet 3 of the plat entitled 'Resubdivision for County of Roanoke Showing the Resubdivision of a 5.697 Ac. Tract and Lot 2B, Shamrock Industrial Park, P.B. 13, Pg. 134, and Creating New Lot "A" (3.992 Ac.) and New Lot "2B1" (4.824 Ac.) and Dedicating 0.096 Ac. To the County of Roanoke Situate on U. S. Route 11/460 & Daugherty Road', dated July 11, 1996, prepared by T. P. Parker & Son, Engineers-Surveyors-Planners, in connection with the exchange of property between Richfield and the County authorized by Ordinance #072396-9, subject to the following covenants and conditions: October 22, 1996 ~_ ~_~K_~~_._ _ ._ ~~ _~...~ .~_, ~- advised that this will be discussed by the Planning Commission. ~ Ordinance authorizing a Special Use Permit to re~aace an existing communications tower, located ~n~rox~mateiy 1.75 miles from the intersection of Honeysuckle Road and Poor Mountain Road, Windsor sr;i~Q Maq~sterial District upon the petition of Norfolk Southern Railway. ~ Ordinance authorizing a $.pecial Use Permit to construct a communications tower and buildina. located at the intersection of Route 311 and Newport Road, Catawba Magisterial District, upon ~~+~ ,..petition of Ohio State Cellular Phone Co. , n . IN RE: CONSENT AGENDA R-102296-4, R-102296-4.d, R-102296-4 d, R-102296-4.f Supervisor Nickens moved to adopt the Consent Resolution after discussion of items 2, 6, 7 and 8. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None Concerning Item 8, Dr. Jane James was present and advised that all grant funds will be spent on computer equipment for schools and not for administration. RESOLUTION 102296-4 APPROVING AND CONCIIRRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for October 22, 1996 designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: October 22, 1996 Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Off ice of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and .unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: ~pervisor Nickens Seconded By: None Required Yeas: Supervisors Eddy Minnix, Harrison, Nickens, Johnson Nays: None RESOLUTION 102296-4.e REQUESTING ACCEPTANCE OF LONGVIEW ROAD, AN E%TENSION OF E%ISTING LONGVIEW ROAD (SR739), PLATTED UNDER THE °STRAWBERRY MOUNTAIN SUBDIVISION SECTION #1" INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of October 22, 1996 IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Nickens (1) He asked the staff to look at increasing the speed limit on Bandy Road from 25 mph to 35 or 40 mph. (2) Since moving forward on the litigation with the Moose Lodge is a low priority with the County Attorney, he asked for Board concurrence to consider hiring outside legal counsel. Supervisor Eddy: (1) He advised that when he was previously on the Board, a resident asked for speed limit enforcement on Grandin Road Extension, and the resident's wife received the first ticket. (2) He explained that a resident on Woodbrook Drive has complained about a new street light on the street. He suggested a policy that all neighbors be surveyed when street lights are considered. Arnold Covey, Director of Engineering and Inspections, responded that they will ask that the residents requesting a street light survey the subdivision in the future. (3) He asked about the future work sessions outlined in Mr. Hodge's memorandum. Chairman Johnson advised that he and Mr. Hodge discussed this issue and will schedule three work sessions for each afternoon-only meeting (second Tuesday) which will be limited to 30 minutes each. (4) He asked the Board for their opinions regarding his October 7, 1996 memorandum suggesting changing dates for real estate payments to October 22, 1996 ~ Accounts Paid - August 19968 September 1996 ~ nrti*+ediedgment from the Virginia Department of Transportation of the addition of Lost Drive and Lost View Lane into the Secondary System. ¢s, Report of Claims Activity for the Self Insurance Program ,~ Undate on Williamson Road Project Mr. Harrington described the proposed draft ordinance authorizing a partial tax exemption for rehabilitated properties. It was the consensus of the Board to schedule a work session on this in the future. IN RE: WORK SESSION 1. Financial information for Xear ended June 30, 1996 and first quarter revenue review for FY 1996/97 The work session was presented by Finance Director Diane Hyatt and Budget Manager Brent Robertson. There is currently $1.4 million in the unaudited surplus, primarily from increases in personal property taxes. Supervisor Nickens requested that staff work with the Town of Vinton to assure that they collect personal property tax when citizens pay for their vehicle decal. Chairman Johnson asked for a report on how departments spend their rollover funds. Supervisors Johnson and Eddy asked that future quarterly reports show the interest accrued from the Treasurer's investments and how it was spent. October 22,1996 ~~~ AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 102296-5 CERTIFYING E%ECUTIVE MEETING W A S HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors, of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: PRESENTATION Ms. Ruth Mosely, 3425 Greencliff Road, S. W., presented a Currier and Ives print to the Board and requested that it be hung at the Explore Park. IN RE: ADDITION OF NEW BUSINESS .~ Resolution authorizing an appeal from the decision October 22, 1996 decision of the Compensation Board;. and 2. That the sum of $20,000 is hereby appropriated from the Board Contingency Fund to retain outside legal counsel to assist the Sheriff and the County in this appeal. On motion of Supervisor Nickens to adopt the resolution, and appropriate $20,000 from the Board Contingency Fund instead of Unappropriated Balance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: REQUEST FOR PUBLIC HEARING 1. Request for Public Hearing on November 19. 1996 to more forward with eminent domain proceedings on she Vest property located on Route 460 for economic development purposes. Supervisor Johnson moved to hold the public hearing on November 19, 1996. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: PUBLIC HEARINGS 1. Public Hearina to elicit citizen comment and adoption of a resolution on the issuance of bonds un to 513.100.000 to finance the County's portion of improvements to the Roanoke Regional Wastewater Treatment Facility and the Tinker Creek and Roanoke River Interceptors. .Diane Hatt, Finance October 22, 1996 ~~~ (the "Project"), and that it is necessary and expedient to borrow up to $13,100,000 and to issue the bond of the County to provide funds to pay the costs of the Project. B. The Board has also determined to secure such bond by a pledge of the County's sewer system revenues. C. On October 22, 1996, the Board held a public hearing on the issuance of such bond in accordance with the requirements of Section 15.1-227.8 of the Code of Virginia of 1950, as amended (the "Virginia Code"). D. The Board has determined to sell such bond to the Virginia Water Facilities Revolving Loan Fund (the "Fund") pursuant to the terms of the Financing Agreement (as defined below) . E. The latest draft of the Financing Agreement, to be dated such date as will be specified by the Fund (the "Financing Agreement"), between the County and the Fund (acting by and through the Virginia Resources Authority) is on file with the County Administrator. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, THAT: 1. F~ection to Proceed Under Public Finance Act of 1991. The Board hereby elects to issue the Bond (as defined below) under the provisions of the Public Finance Act of 1991, Chapter 5.1 of Title 15.1 of the Virginia Code, as amended (the "Public Finance Act") without regard to the requirements, restrictions or other provisions contained in the Charter of the County. 2. Aut-h rization of Bond and Use of Proceeds. The Board hereby determines that it is advisable to contract a debt and to issue a bond (the "Bond") of the County in the maximum principal amount of up to $13,100,000, and to sell the Bond to the Fund, all pursuant to the terms of this Resolution, the Public Finance Act and the Financing Agreement. The issuance and sale of the Bond upon such terms are hereby authorized and approved. .The Bond shall be known as the "County of Roanoke, Virginia, Sewer Revenue Bond, Series 1996." The proceeds from the issuance and sale of the Bond shall be used, together with other available funds, to pay the costs of the Project. 3. Details of Bond. The Bond shall be issued as a single bond in fully registered form and shall be dated the date of its issuance and delivery. The County Administrator is authorized and directed to determine and approve all of the other October 22, 1996 -- - _ _~_._._~._.~ ._~._r ~_ _~~. ,,.~_,__. 7. Execution and Delivery of Bond. The Chairman is authorized and directed to take all proper steps to prepare and to execute an appropriate negotiable Bond. The Clerk of the Board (the "Clerk") or the Deputy Clerk of the Board (the "Deputy Clerk") are authorized and directed to affix the seal of the County to the executed Bond and to attest it and then to deliver the Bond to the Director of Finance. The Director of Finance shall deliver the Bond or cause the Bond to be delivered to the Fund upon payment of the first principal advance thereunder. The Fund's Authorized Representative shall enter the amount and date of each principal advance as provided in the Certificate of Advances attached to the Bond when the proceeds of such advance are delivered to the County. The Chairman, the Clerk or Deputy Clerk and the County Administrator are further authorized and directed to agree to and to comply with any and all further conditions and requirements of the Fund not inconsistent with this Resolution in connection with the Fund's purchase of the Bond. 8. ~g~,porary TXbewritten Bond. The County shall initially issue the Bond as a single bond in typewritten form. If the Bond is in typewritten form, upon the written request of the registered owner of the Bond and upon surrender of the Bond in typewritten form, the Board shall promptly cause the preparation, execution and delivery to such registered owner of a bond in printed form of the same maturity and for the same principal amount as the typewritten Bond or, at the option of the registered owner, bonds in printed form in denominations of $5,000 or multiples thereof (except for one bond which may be issued in an odd denomination of not less than $5,000) in an aggregate amount equal to the unpaid principal amount of the Bond. Appropriate variations, omissions and insertions may be made in the Bond to facilitate printing. 9. Req~stration, Transfer and Exchanae. The Board hereby appoints the Director. of Finance as its registrar and transfer agent to keep books for the registration and transfer of the Bond (and any printed bond or bonds issued in substitution therefor under Section 8 above) and to make such registrations and transfers on such books under such reasonable regulations as the Board may prescribe. Upon surrender for transfer or exchange of the Bond (or any printed Bond issued in substitution therefor) at the office of the Director of Finance, the Board shall cause the execution and delivery in the name of the transferees or registered owner, as applicable, a new Bond for a principal amount equal to the Bond surrendered and of the same date and tenor as the Bond surrendered, subject in each case to such reasonable regulations as the Board may prescribe. If surrendered for transfer, October 22, 1996 ~~p 12. gpt~roval of Financing Agreement. The Financing Agreement is approved in substantially the form on file with the County Administrator, with such changes, insertions or omissions as may be approved by the Chairman, whose approval shall be evidenced conclusively by the execution and delivery of the Financing Agreement. The Chairman is authorized to execute and deliver the Financing Agreement and such other documents and certificates as such officer may consider necessary in connection therewith. The County shall pay the late payment and other charges as provided in the Financing Agreement, but solely from legally available and appropriated funds. 13. Further Actions; Authorized Representative. The Chairman, County Administrator and Director of Finance and such officers and agents of the County as may be designated by any of them are authorized and directed to take such further actions as they deem necessary regarding the issuance and sale of the Bond and the execution, delivery and performance of the Financing Agreement, including, without limitation, the execution and delivery of closing documents and certificates. All such actions previously taken by such officers and agents are ratified and confirmed. The County Administrator is designated the County's authorized representative for purposes of the Financing Agreement. 14. Filing of Resolution. The County Attorney is authorized and directed to file a certified copy of this Resolution with the Circuit Court of Roanoke County, Virginia, pursuant to Sections 15.1-227.9 and -227.28 of the Virginia Code. 15. Repeal of Conflicting Resolutions. All resolutions or parts thereof in conflict with this Resolution are repealed to the extent they are inconsistent with this Resolution. 16. Effective Date. This Resolution shall take effect immediately. The undersigned Clerk of the Board of Supervisors of the County of Roanoke, Virginia, certifies that the foregoing constitutes a true, complete and correct copy of the Resolution adopted at a regular meeting of the Board of Supervisors of the County of Roanoke, Virginia, held on October 22, 1996. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None October 22, 1996 X71 I developed in substantial conformity with the concept plan; (2) the exterior of the building be constructed of brick and drivet; (3) each unit will be an efficiency type with separate bedroom, bath and independent living area, including cooking facilities; (4) The building located on the easterly side of the property will be moved 15 feet to the west creating a 30 foot separation between the two units on the property, thus creating a 35 foot buffer on the easterly side of the property; (5) Petitioner will install type D screening on that portion of the easterly line adjacent to the easterly side of the building. The following citizens spoke in opposition to the proposed rezoning because of increased traffic, non-comformance to the Comprehensive Plan, noise, precedent for future motels in the area, and the negative effects to the surrounding residents and the Villa Heights Baptist Church. 1. W. M. Witt, 3966 Challenger Avenue, Roanoke 2. Brad Grose, 407 Aragona Drive, Vinton 3. Amanda Grose, 407 Aragona Drive, Vinton 4. Melvin Divers, 537 Crestland Drive Mr. Natt responded that there are no controls now as to what can be built and that the proposed conditions would provide more safeguards than if it remained as C-1. Supervisor Nickens asked if there had been a community meeting to explain the rezoning. Mr. Natt responded that they offered additional conditions to satisfy the neighbors, but they October 22, 1996 Plantation Road a nd Frie nds hip La ne, Hollins magisteria l Distric t, upon th e peti tion of Jay Patel. 0-102296-9 Mr. Harrington reported that the petitioner is requesting amendments to the conditions from the October 1991 petition of Relax, Inc. The request would delete the reference to a two-story building as it appears in proffer #1 and amend the language of proffer #2 as shown in the proposed ordinance. There was no discussion and no citizens present to speak on this issue. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following .recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 102296-9 TO CHANGE THE ZONING CLASSIFICATION OF A 2.15-ACRE TRACT OF REAL ESTATE LOCATED AT THE CORNER OF PLANTATION ROAD AND FRIENDSHIP LANE (TAX MAP NO. 18.18-2-5) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-2C WITH CONDITIONS TO THE ZONING CLASSIFICATION OF C-2C WITH AMENDED CONDITIONS UPON THE APPLICATION OF JAY PATEL WHEREAS, the first reading of this ordinance was held on September 24, 1996, and the second reading and public hearing were held .October 22, 1996; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 1, 1996; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: October 22, 1996 , _~.~ m._~_ _,~ _ _~ _~ _~_.~ r~ _._.__~ ~ r _.. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 3. Ordinance to rezone 4.068 acres from R-1 to R-3 to allow four lots to be served by a private roadwa.X. located on the west side of Old Cave Spring Road and the south side of Cave Sprinq Lane, Windsor Hills Magisterial District, upon the petition of Jeffrey Maronic, Inc. (CONTINUED FROM SEPTEMBER?, 0-102296-10 Mr. Harrington reported that this was a request to rezone 4.068 acres from R-1 residential low density to R-3 residential medium density in order to serve four lots by a private road. The area now includes a total of 12 lots, two zero lot line/detached single family dwellings nearing completion and one vacant residential structure built over a garage. The proposed drive is approximately 1000 feet from the intersection of Cave Spring Lane and old Cave Spring Road. Mr. Harrington explained that there were five proffered conditions and a sixth was added since the Planning Commission hearing. C. L. Kinder, attorney for the petitioner, presented October 22, 1996 requests in the future that the private road be taken into the VDOT Secondary System, and Supervisor Nickens expressed opposition to the request because the petitioner is trying to fit too much on a small parcel. Supervisor Eddy moved to adopt the ordinance with the understanding that the R-3 rezoning is only approved to meet the technical problems with the current zoning ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Johnson NAYS: Supervisor Harrison, Nickens ORDINANCE 102296-10 TO CHANGE THE ZONING CLASSIFICATION OF A 4.068-ACRE TRACT OF REAL ESTATE LOCATED ON THE WEST SIDE OF OLD CAVE SPRING ROAD AND THE SOUTH SIDE OF CAVE SPRING LANE (TAX MAP NOS. 76.20-9-9; 10; 11; 12) IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF R-3 WITH CONDITIONS UPON THE APPLICATION OF JEFFREY MARONIC, INC. WHEREAS, the first reading of this ordinance was held on August 27, 1996, and the second reading and public hearing were held October 22, 1996; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on October 1, 1996; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 4.068 acres, as described herein, and located on the west side of Old Cave Spring Road and the south side of Cave Spring Lane (Tax Map Numbers 76.20-9-1; 2; 3; 4; 5; 6; 7; 8; 9; 10; 11; and 12) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of R- 1, Low Density Residential District, to the zoning classification of R-3, .Medium Density Multi-Family Residential District with October 22, 1996 ~7Q of Transportation for the addition of subdivision streets current at the time of such request. Any costs required to cause this street to become eligible for addition to the State system shall be provided with funds other than those administered by the Virginia Department of Transportation. 4. That said real estate is more fully described as follows: BEGINNING at a point on the westerly side of Old Cave Spring Road (Route 1663) and the southerly side of Cave Spring Lane (Route 1652) as it intersects; thence with the westerly line of Old Cave Spring Road and with a curve to the left with a chord bearing and distance of S. 10 deg. 12' 00" W. 246.29 feet and an arc distance of 246.59 feet to a point; thence S. 05 deg. 21' 11" W. 111.38 feet to a point on the northerly line of property now or formerly of William Hancock (Tax No. 76.20-3-6); thence leaving Old Cave Spring Road and with Hancock line S. 80 deg. 15' 00" W. 359.02 feet to a post; thence S. 10 deg. 41' 21" E. 96.78 feet to a point; thence S. 72 deg. 04' 31" W. 50.39 feet to a point on the easterly line of property now or formerly of R. J. Birkenmaier (Tax No. 76.20-3-9); thence with the Birkenmaier line N. 32 deg. QO' 00" W. 293.56 feet to a point on the southerly line of property now or formerly of J. S. Maronic (Tax No. 76.20-3-8); thence with the Maronic line N. 78 deg. 20' 00" E. 52.30 feet to a point; thence N. 11 deg. 12' 30" W. 137.87 feet to a point on the southerly side of Cave Spring Lane (Route 1652); thence with Cave Spring Lane N. 79 deg. 47' 08" E. 89.54 feet to a point; thence N. 75 deg. 43' 30" E. 472.02 feet to a point; thence S. 84 deg. 18' 49" E. 23.53 feet to the point and place of beginning, and containing 4.068 acres as shown on a survey for Jeffrey S. Maronic and Laura J. Maronic dated December 27, 1993 and made by Balzer & Associates, Engineers and Surveyors. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: • ~ October 22, 1996 F..~.. ,nn ...~.._ w..~,._ n__.W__- _ vvi _ _ construction of Valleypointe Parkway; and, WHEREAS, upon completion of the project, several small parcels of land remained titled to the Board of Supervisors, including that certain parcel containing .488 acre, located at the intersection of Valleypointe Parkway and North Concourse Drive in the Valleypointe Industrial Park, said parcel being more particularly shown on 'Plat of Survey Showing the Subdivision and Dedication of the Property of the Board of Supervisors of Roanoke County' dated May 10, 1990, and recorded in the aforesaid Clerk's Office in Plat Book 12, Page 133; and, WHEREAS, said parcel adjoins an 11.238-acre tract of land, designated as "NEW TRACT 3E-1A" on plat dated August 19, 1996, and recorded in the aforesaid Clerk's Office in Plat Book 19, Page 40, recently acquired by Optical Cable Corporation for the proposed expansion of the company; and, WHEREAS, Optical Cable has requested that the above- described .488-acre parcel be granted to the corporation to assist in the expansion as part of the economic development project; and, WHEREAS, said parcel of land is subject to numerous use restrictions and has no development potential as a separate parcel, except for certain existing or proposed easements on the property, and the County has no current or future use for the property except in connection with this economic development project. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on October 8, 1996; and a second reading was held on October 22, 1996; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the residual parcel of land containing .488 acre, located at the intersection of Valleypointe Parkway and North Concourse Drive in the Valleypointe Industrial Park, as shown on 'Plat of Survey Showing the Subdivision and Dedication of the Property of the Board of Supervisors of Roanoke County' dated May 10, 1990, and recorded in the aforesaid Clerk's Office in Plat Book 12, Page 133, is hereby declared to be surplus and the covenants and restrictions applicable to the property render it unacceptable and unavailable for other public uses, except for public easements and in connection with this October 22, 1996 ___rm~.._~__~ _a~~..__.~~~._ ~. _~P,~~~___.~_., ~e_.n~~__~~~~..~~ _~~_~--- -_- _ .~-.:,.:~ On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ~, ArrlinanCe rescinding Ordinance 52395-12 and accetpting, an offer to _.,purchase the Hunting Hills Well Lot ITaX Map No. 88-1-3-28) (Paul Mahoney. County Attornev) 0-102296-12 Mr. Mahoney advised that there were no changes since the first reading. There may be problems completing the transaction but they are only minor difficulties. There was no discussion and no citizens to speak on this ordinance. Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 102296-12 RESCINDING ORDINANCE 52395-12 AND ACCEPTING AN OFFER TO PURCHASE THE HUNTING HILLS WELL LOT (TAX MAP NO. 88.13-3-28j WHEREAS, Ordinance 52395-12 accepting the offer of Thomas Newcomb to purchase the Hunting Hills Well Lot (Tax Map No. 88.13-3-28) for the sum of Thirty Thousand Dollars is hereby rescinded; and WHEREAS, as a result of the "well lot" designation placed on the subdivision plat for Section 3 of Hunting Hills, it appears that this property is restricted for use only as a "well lot," and therefore, is of use only to the adjoining property owners along Fawn Dell Road; and WHEREAS, as settlement of the dispute between Roanoke October 22, 1996 property, all of which shall be on form approved by the County Attorney. 7. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: CONTINUATION OF PUBLIC HEARING ordinance to rezone 16.58 acres from AG-1 and AG-3 to yRD, planned residential development, to construct residential homes. located at 2047 Wildwood Road, Catawba Magisterial District, upon the petition of Gary Huffman (Bear Creek) . This public hearing was continued by the applicant for sixty days. IN RE: WITHDRAWAL OF PUBLIC HEARING Ordinance to rezone approximately 0.92 acre from C-1 to ~-2 and obtain a Special Use Permit in order to construct a gasoline retail facility with retail sales, Located on the west side of Route 221, ap~roximatel~ 250 feet south of Pleasant Hill. Windsor Hills Magisterial District, upon the petition of Wayne and Jennifer Avers and Williams & Lorraine Lange. This public hearing was withdrawn at the request of the petitioner. November 4, 1996 ~iQ7 I Roanoke County Board of Supervisors Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 November 4, 1996 The Board of Supervisors of Roanoke County, Virginia, met this day at Campbell Court, this being the first Monday of November and a special meeting for the purpose of a joint meeting with the Roanoke City Council. IN RE: WELCOME Mayor David Bowers welcomed the Board of Supervisors and staff to the Campbell Court. The Reverend Nelson Harris, Roanoke City Council, offered the invocation and luncheon was served. IN RE: CALL TO ORDER Mayor Bowers called the Roanoke City Council to order at 12:35 p.m. Chairman Johnson called the Roanoke County Board of Supervisors to order. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix, November 4, 1996 ~Qn Norfolk Southern buildings across from the conference center into a center for higher education. He reported that the Roanoke Valley Preservation Society is interested in preserving these buildings and Renew Roanoke has also indicated an interest. He advised that the General Assembly had appropriated $200,000 in seed money to determine how much it would cost to rehabilitate the buildings versus building a new higher education center. He presented on video on the proposed project and suggested that it be a regional project. Mayor Bowers asked for support from Roanoke County and Chairman Johnson suggested a joint task force. City Manager Bob Herbert and County Administrator Elmer Hodge were requested to set up such a task force. 2 Status Report on the Regional Stormwater Manacre Study. (George Simpson, Assistant Director of Engineering & Inspections) Mr. Simpson reported that the Stormwater Management Plan is coordinated by the Fifth Planning District Commission and is funded by the localities and a grant from the Federal Emergency Management Agency (FEMA), the first such grant in the country. Dewberry and Davis were hired to develop the plan. Ed Beadenkopf, with Dewberry and Davis, updated both governing bodies on the progress of the project, reporting that the total cost is estimated at between $50 million and $75 million dollars .. ~, November 4, 1996 x(11 and they have received a letter from DEQ that they will meet the state requirements. b. Habitat for Humanity, in the Roanoke Valley. County Administrator Elmer Hodge requested that this be continued to the next joint meeting and County staff will present a report. 7. Low Band Tourist Radio System Mayor Bowers reported that City Manager Bob Herbert will meet with Virginia Department of Transportation officials and report back at the next joint meeting. IN RE: ROANORE CITY RECESS Mayor Bowers declared a recess until 2:00 p.m. in the City Council Chamber for their regular meeting. IN RE EXECIITIVE SESSION At 1:35 p.m., Supervisor Johnson moved to go into Executive Session pursuant to the Code of Virginia Section 2.1- 344 A.(7) briefings by legal counsel and staff concerning a specific legal matter. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Eddy .. •~ ~ November 4, 1996 ~nZ AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Eddy IN RE: ADJOIIRNMENT At 2:21 p.m. Chairman Johnson adjourned the meeting of the Roanoke County Board of Supervisors. Submitted by: Approved by: Mary H. Allen, CMC Bob L. Johnson Clerk to the Board ~ Chairman l THE BOARD OF SUPERVISORS OF ROANORE COUNTY, IN REGULAR MEETING ON THE 19TH DAY OF NOVEMBER, 1996, ADOPTED THE FOLLOWING: RESOLUTION 111996-ii.a REQUESTING ACCEPTANCE OF VALLEY AVENUE AND PINRARD STREET INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described below were established before July 1, 1986, and currently serve at least 3 families per mile, and WHEREAS, the Virginia Department of Transportation has deemed this county's current subdivision control ordinance meets all necessary requirements to qualify this county to recommend additions to the secondary system of state highways, pursuant to §33.1-72.1, Code of Virginia, and WHEREAS, after examining the ownership of all property abutting this street, this Board finds that speculative interest does not exist. NOW, THEREFORE, BE IT RESOLVED, this Board requests the following street be added to the secondary system of state highways, pursuant to §33.1-72.1(D), Code of Virginia: Name of Street: Valley Avenue Length: 0.05 miles. From: 0.02 miles SW of the intersection of SR 878 with SR 862. To: a turnaround, 0.07 miles SW of the intersection SR 878 with SR 862. Guaranteed Right-of-Way Width: 40 feet. Plat Recorded, Date: April 16, 1926, Plat Book 1, Page 363, in the Roanoke County Clerk's Office. Name of Street: Pinkard Street Length: 0.04 miles. From: the intersection of SR 878 & SR 877. To: a turnaround, 0.04 miles SW of the intersection SR 878 & SR 877. Guaranteed Right-of-Way Width: 40 feet. Plat Recorded, Date: April 16, 1926, Plat Book 1, Page 363, in the Roanoke County Clerk's Office. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, this Board requests the Virginia Department of Transportation to improve said street to the prescribed minimum standards, funding said improvements pursuant to §33.1-72.1(D), Code of Virginia, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. 1 Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors EddX,, Minnix, Harrison, Nickens, Johnson Nays: o e A Copy Teste: Brenda J. lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation 2 t~ O *• 4 ~ v/ / a0JQ~; VQ. ~~ ~5 ~ ELM~~~:. _,,FT'p v~'. a PPER PApp~1~ •::: p'~ T~ / ~~ ~6 ~ Y~~/OLiDA ~uoev CROFT EST. `::%; ~ P ,~F,```;/f Q-/ fNN CYP PARK ~\.: ; ,. T22 pJ \~~ y~~ ~.~QfAN6LF / kDR \ `1409 ~:::;' `' rs~ . O c ~, w000 ~ 3,c 3 1Q 4.~ ^ 3i~ W\~aC 9J, ~~~P ~ ~ 0 91• 4Lfi ~ y ~° .rte ~,; ` Ls,A,ARr 'i ~, rr ~ 6 r~ •R~; ~"s X31 VP~~wr( _ S~ F,~P3TORES ~~ 'y..:rTy~pRS.o ~dj ~4'~A ~ t~ Q V~ p•. ~'` ZANIES .. .. 7f1r; ~ ~~~E ~~~ VICINITY ,MAP'- •-a` ~' 3 e~ 6.22 Ac (DI 5.88 Ac (01 L~ 30 O T. A. P. 4.SOAc l01 2.38 Ac ICI i W M 000 \~•t ~ ~ 5~ 1 ! / Z W ~2dt9 0 ~ Baas ~' r y6. i \. a.~ I \25 5 12 • 5 13• a' • s \s~ ~'~ t. ~ R m• ~i q ~ti6 1 ~ I37~~ ' y • L ~ „ ,~ i a ~ ,e 7 s N N ' \y" ,~ 24 • „' ~ o 6 , /0 \ • za 1 is \~`. 4 25 urz26 ~ $ G ' n b 27 ,v \~" i ~ 28 .~"ie: 9 z • be ~ ~ ~ 29 "° O j ~ n. ~ eZ32 2 2.12AC O 70 n 0 c ~~e ':~ 65 ~• 13 14 ,o\ 'O • ~ PROPOSED ADDITION SHOWN IN GRAY I Ceme/ery 1.03Ac DESCRIPTION: 1) Valley Avenue - to .05 miles we From the intersection of Rt. st of intersection. 878, Booker Road, 2) Pinkard Street Road, to .04 mi - les From the intersection of west of intersection. Rt. 878, Booker LENGTH: RIGHT OF WAY: ROADWAY WIDTH: SERVICE: (1) (1) (1) (1) .08 MILES (2) 40 FEET (2) 18 FEET (2) 3 HOMES (2) .04 40 18 5 MILES FEET FEET HOMES J ROANOKE COUNTY ENGINEERING & PROPOSED RURAL ADDITION INSPECTIONS DEPARTMENT C m E L V t~ Q m Q O m G C e O o m m ~ E O ~ c t17 D = m O = N Q ~ ~ m Q a~ ~ _ ~ H 0 ~ "~' d O ~ U ~ ~ a ~ 2 to ® a O ~ o ~ ~ Y ~~ L ~ O_ ~ `o ^ L ~ ~ ~ E R Q < Z ~; >_ N ~ N O O Q ~: h `: i U ~" W O n ~ ~ J m ~ ,~ Ql ~ ~ O O O ~ ~ ~ ~ ~ < U O r N (~ ~D n ~ ~ ~ r Z a. OS ~ ~ ~ O O ~ z z n O O ~ H H ~ ~ z z w w W W 3 ~~ o ~ 0 ~ N M M ~ ~ ~ `~ 0 0 C 7 ~ ~ ~ ~ ~ 0~ O! ~ 01 Q1 ~ Of O+ ~ ~ a° ~ a° a° a° a° a a° m ~ co ~ a ~ ~ a O H O O ~ ~ ~~ ~ ~ ~ ~ ~ ~ ~ ~J] X23 Cr1 .i c ~ ~ ~ ~ ~ ~ V '~ O ~ 'c O O O O ~ ~ Z$ a C - ' ~ ~ O ~ ~ < .+ o .. .o .0 8 b ~ ~ ~ ~ z y ~ ~ ~ n ~~ ~ 9 W ~ m m O 9 m • e m m O ~ ~ O O O O O c ~ o ~ Y H ~ ~ Y ~ m m E E E E ~ C ~ ~ C `n O u. 0 ~- O a O LL ~ ~-- O a O ~ ~ ~- Q a O ~ ~ r O a ~L ~ f- a LL p F- O 'a ~t ~ r- a U x i H a W W z a L ~ ~ ~ W H `o b v7 C/) ~ y d Q O ~ a . r' 2 ~ w (~ ` m Z ~- n ~ v ~n m r VI m ° gy z ~~ e U ,. ~ E z = w ~ v 2 0 U ~ H < rd. ' ~- a O e O a < ~ U LL H V CC n U ~. L g >~ C ,~ "" ~,.• Form SR-S SECONDARY ROADS DIV. Data: NOVEMBER 20 1996 County: ROANOKE Mag Distr. CAVE SPRING ScmndarY Roads Div, Ux On1Y Routc No• Ef[ective Date: Report/Recommendation for Change in Secondary System of State Highways Type and Authority for This Proposed Change ^ Project Addition (Sec, 33.1-22s) ^ New Subdivision Street (Sac.33.1-229) ^ Discontinuance (Sec. 33.1-150) Abandonment Sec. 33.7-151) ^ Rural Addition (CTB/RAP E~ Sec. 33.1-229) ^ ( ® •Rural Addition (Sec.33.1-72.1) ^ Abandonment (Project rolocation, Sac. 33,1-155) ^ Town Addition (Sec. 33.1-79 or Sec. 33.1-82) Subd'ivision/Project No PINKARD COURT Streator Road Nama _ VALLEY AVENUE & PINKARD STREET L°n~ 0.05 & 0.04 (miles} Termini From: INTERSECTION OF 878 To: PROPOSED TURNAROUNDS Right of Way Width 4 ~ Ft, Date Recorded: 04 / 16 /26 Deed Book 1 Page 363 Public Service Provided• 7 (Number of o~vpied units of varied ownership /explanation of qualifying service) Description of present section ~ condition: 14' GRAVEL ROAD .,Describe work proposed ~ resulting section• PROPOSED 20' OF PAVEMENT WITH NUMEROUS DRAINAGE Eatlmate~d Cost of Proposed Improvment S and Source of Funding ® 100% VDOT Rural Addition Funds S 7 ~ , 7 04 .00 ^ 50% VDOT Rural Addition 8~ 50% County General Funds 2(5 )m S ^ Cost Bome by Speculative Interests and Secured by County 5 ^ Assessment or Contribution from Abutting Propsry Owners S ^ County Revenue Sharing Funds ^ State Revenue Sharing Match (Fiscal Yaar ) r•l Other ( __ ) S 5 5 Total Funding (must equal estimated cost of propcsad improvement} RomarS 5 7,704.00 Recommendation ^ Accept ^ Abandon ^ Discontnue Resident Engineer Date Secondary Roads Engineer District Administrator Date Date Approved: Commissioner Date ACTION # ITEM NUMBER ~ _ ..2i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Acceptance of Valley Avenue and Pinkard Street into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Valley Avenue and Pinkard Street are two private drives in southeast Roanoke County serving four and five families respectively. It is the top priority on the 1996-97 Rural Addition Priority List. Staff has developed plans for the various corrective actions required to bring these roads into the State Secondary System. Prior to acceptance by the Virginia Department of Transportation and the assigning of a state route number, staff has to submit a completed package of information, including a Board resolution requesting acceptance of this road. FISCAL IMPACT• Funding for surveying, engineering, and administrative work on this road was within the yearly roadway activity of the Engineering and Inspections Department's budget. Additional funds may be required to adjust utilities. Road construction funds are available in the accounts administered by the Virginia Department of Transportation. STAFF RECOMMENDATION: Staff recommends that the Board approve a resolution to VDOT requesting the acceptance of Valley Avenue and Pinkard Street into the Secondary Road System. 1 _~ ITTED BY: APPROVED BY: ~~ nold Covey, Direct~br Elmer C. Hodge of Engineering & In pections County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred To Eddy Harrison Johnson Minnix Nickens 2 ~-'..~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 19TH DAY OF NOVEMBER, 1996, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF VALLEY AVENUE AND PINKARD STREET INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described below were established before July 1, 1986, and currently serve at least 3 families per mile, and WHEREAS, the Virginia Department of Transportation has deemed this county's current subdivision control ordinance meets all necessary requirements to qualify this county to recommend additions to the secondary system of state highways, pursuant to §33.1-72.1, Code of Virginia, and WHEREAS, after examining the ownership of all property abutting this street, this Board finds that speculative interest does not exist. NOW, THEREFORE, BE IT RESOLVED, this Board requests the following street be added to the secondary system of state highways, pursuant to §33.1-72.1(D), Code of Virginia: Name of Street: Valley Avenue Length: 0.05 miles. From: 0.02 miles SW of the intersection of SR 878 with SR 862. To: a turnaround, 0.07 miles SW of the intersection SR 878 with SR 862. Guaranteed Right-of-Way Width: 40 feet. Plat Recorded, Date: April 16, 1926, Plat Book 1, Page 363, in the Roanoke County Clerk's Office. Name of Street: Pinkard Street Length: 0.04 miles. From: the intersection of SR 878 & SR 877. To: a turnaround, 0.04 miles SW of the intersection SR 878 & SR 877. Guaranteed Right-of-way Width: 40 feet. Plat Recorded, Date: April 16, 1926, Plat Book 1, Page 363, in the Roanoke County Clerk's Office. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, this Board requests the Virginia Department of Transportation to improve said street to the prescribed minimum standards, funding said improvements pursuant to X33.1-72.1(D), Code of Virginia, and G. - BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer of the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: A Copy Teste: Mary H. Allen, Clerk Roanoke County Board of Supervisors L- 2 NORTH 2 ROBS IIBT 6.22 AC lDl 5.88 Ac ICI o~js • ~ r1 ~ io f elf R °q s .y m~\ N it 58~ r \-_ •. M OOD \1t ~ / Q ' 52 ~ IS\ r ~ µt.e~ w ~~ ~ ~ '(4 a r°' 17 n oauv~ \ o p~~• 18 .~ P ~ a~ ~ ~zs 5 12 ~~ a\yg -.~\w 19~ n. ~s13' 0 ~ 1 ~ b39J $~ i 21 i 5 i ~. " _ . ~ r ~y ;~ • ~n 37 ~ ~~ 22 " " ~ 'E ~i r ~ u \' 35 ~'' 'L 'IZS 23 ~R 7 5 N ~: 34 24 ~ ~,' ' `r` '~ NO \\ .~ \' 33 A2~3 ~~yt.0r 25 ,6. ro ~ 16.4 U~ \ \2 'p ~~26 ` ie' w ~ s 5 T ~~ ~ `b . 3 27~ w' r ,~ 'p R 5\' ~ ~ 28 y„ ; 7 ~?A7 z6 ~ . ~"`6h ~ ' ~ ~ O ~ C'1. O. 6O C 7. 4. P ~s7 ~ ~is ~ 60 ~ p ~O 4.30Ac IDI 2 \ 6e' eo ~ . ' ' 2.38 AC ICI 212 AC ~ \ 61. ~ p.. b2 r W ,• `cq .60 9~ 3 ~ \~ 64 ' \~e~ r Q ~_ 9B \~ C~ +ts?06 s 6 ,r 5\~^ ~ ~ •q6 S6 ~~ )\ / Campy y_ 51317~J~ \ ~R ~. 6~ ~; p ' e 6S ~. \ 13 ~ eo 14 Csmebry ~ `b`~~ .o I-~~ 1.03Ac PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Valley Avenue - From the intersection of Rt. 878, Booker Road, to .05 miles we st of intersection. 2) Pinkard Street - From the intersection of Rt. 878, Booker Road, to .04 mi les west of intersection. LENGTH: (1) .08 MILES (2) .04 MILES RIGHT OF WAY: (1) 40 FEET (2) 40 FEET ROADWAY WIDTH: (1) 18 FEET (2) 18 FEET SERVICE: (1) 3 HOMES (2) 5 HOMES ROANOKE COUNTY ENGINEERING & PROPOSED RURAL ADDITION INSPECTIONS DEPARTMENT C m E L U m R N O m a = a O o v m s E ... 2 O 5 ~ m C O ~ N Q ~ a m Q O ~ F O '~ O d ~ U ~ ~ `o Q Q c~» ® a p ~ _`o LL Y of L .~ O_ ~ o D L ~ U R Q < z P ~ j N ~ N O O Q V; Y N ~ <_ o U O n ~ ~ ~ ~ ~ ~ ~ o o ° 0 ~ o 0 < U O r N 1~ ~O I~ ~ ~ 2S ~ Q~ z ~ cn O ~ O ~ z z n o ~ ~ H H z z w w w w 3 v o ~ ~ ~ ~ ~ ~ 0 0 i~ ~ c '1 ~ ~ ~ m • ~ ~ ~ 00 P ~ O ~ ~ a ~ a d n, a a a o ao g cL p H W 'Q O ~ ~ p ~ ~ o ~ .~ ~ ,~ r ~ a a ~ o \ o o < o ~ ~ ~ ~ _ \ ~ \ R h ~ H F -I ~' v ~ m ( ~ w ~ O m m ~ C O 0 ~ p p O O O O O t c 5 b ~ ~ ~ O ~ ~ ~ H ~ ~ ~ ~ ~ ~ m a ~ i E 4 E O E O O E O C ~ 0 Q O L ~ a a O ~ 6 a O u ~ r. a O ~ ~ r a u. p r a u, 0 r a a r a , i r u. r . a 3 [~ i z ~ ~ w H ^J ~ 1 h ~ e Q :: O ~ a z -: z 6 H ~ a c m Z .~. N f7 < N ~ ~ 1 j Q ~ 0 b 8 0 C~ d ~ E z ~ w 2 ~ < $ r ~ LL a O e p a ~ ~ U. !-~ U Q n W U ~ .. L U n H g Fonn SR-S <_s,ry :~~w SECONDARY ROADS DIV. Dato: NOVEMBER 20, 1996 County: ROANOKE Mag Distr. CAVE SPRING ReportJRecommendation for Change in Secondary System of State Highways Type and Authority for This Proposed Change ^ Project Addition (Sec. 33.1-22s) ^ Now Subdivision Street (Sac. 33.1-229) ^ Discontinuance (Sec. 33.1-150) Abandonment Sec. 33.1-151 ^ Rural Addition (CTB/RAP 1~ Sec. 33.1-229) ^ ( ) ® .Rural Addition (Sac. 33.1-72.1) ^ Abandonment (Project relocation, Sac. 33.1-155) ^ Town Addition (Sec. 33.1-79 or Sec. 33.1-82) Subd'tvision/Project No PINKARD COURT Street or Road Namo VALLEY AVENUE & PINKARD STREET ~°n~ 2 05 & 0.04 (miss) Termini From: INTERSECTION OF 878 70: PROPOSED TURNAROUNDS Right of Way Width 4~ Ft, Date Recorded: 04 /_16 /26 Deed Book 1_ Page 363 Public Service Provided. 7 (Number of occsrpied units of varied ownership /explanation of quaGiying service) Description of present section ~ condition: 14' GRAVEL ROAD ,Describe work proposed ~ resulting section. PROPOSED 20' OF PAVEMENT WITH NUMEROUS DRAINAGE IMPROVE. N Estimated Cost of Proposed Improvment S and Source of Funding ® 100% VDOT Rural Addition Funds S 75.704 .00 ^ 50% VDOT Rural Addition 8~ 50% County Genera! Funds 2(S )a S ^ Cost Bome by Speculative Interests and Secured by County S ^ Assessment or Contribution from Abutting Propory Owners S ^ County Revenue Sharing Funds S ^ State Revenue Sharing Match (Fiscal Yaar ) S ^ Other ( ) 5 Total Funding (must equal estimated cost of propcsad improvement) 5 75, 704.00 Remarks: Recommendation ^ Accept ^ Abandon ^ Discontinue Resident Engineer Date Secondary Roads Engineer Date District AdminisVator Approved: $emodiry Rosds Div. Usc Onty Route No• Ef[ective Dirc: Date Commissioner Date ~ ~, THE BOARD OF SUPERVISORS OF ROANORE COUNTY, IN REGULAR MEETING ON THE 19TH DAY OF NOVEMBER, 1996, ADOPTED THE FOLLOWING: RESOLUTION 111996-11.b REQUESTING ACCEPTANCE OF APPLETREE DRIVE, PLANTATION GROVE LANE AND DRESDEN LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Req_uirements~ and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: Supervisors Eddv, Minnix, Harrison, Nickens, Johnson Nays: o e A Copy Teste: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation J Q 3liAc tr 11,1 \ ]00K }Tt~ n S.6T 1< n=t fT/~ O r DESCRIPTION: 1) Appletree Drive - from intersection of Rt. 1220 (H untridge Road) to intersection of Plantation Grove Lane. 2) Plantation Grove Lane - from .16 mi. NW of Appletree Drive to .17 mi. SE of Appletree Drive. 3) Dresden Lane - from intersection of Plantation Grove Lane to cul-de-sac. LENGTH: (1) .07 MILES (2) .33 MILES (3) .12 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET {3) 50 FEET ROADWAY WIDTH: (1) 34 FEET (2) 34 FEET (3) 26 FEET SERVICE: (1) 0 HOMES (2) 31 HOMES (3) 9 HOMES 1 ~ ~ b~ 7 P ~ i ; ~4 qua I~ ~~ 20 ' 1 i 17' B, J~ ROANOKE COUNTY ACCEPTANCE OF APPLETREE DRIVE, PLANTATION GROVE ENGINEERING & LANE AND DRESDEN LANE INTO THE VIRGI-NIA DEPARTMENT OF TRANSPORTATION SYSTEM INSPECTIONS DEPARTMENT ..w. _ `h ., 24 _ ~~. _. _.. . .. _.. ~b ~ '' ~ ~ ~ s • Q~ ~ 12 8u O 6 _ '. ,oe P 11 ~ ~. , ~ ~O 2i ~ r t 4 > ,I 4 ~'~~ sir ' ~ 10 ~ ` , 8 ~e o°~ ~ PROPOSED ADDITION SHOWN IN GRAY .._ - - c ~ U O z c 6 m o ~ x U R{ N Q Q 3 O m a~ N a 'a ~ d o ° U m m ~ E O ~ ~„ c O1 L• ~ o O ~ N a Q ~ ~ W ~ ~ ~ ~ ~ O ~ O O ~ ~ i d ~ H i ~ Q ~ zl d' in ~ a ~ ~ W ~ T Q ~ O ~y, ~ in s •~ ~ ~ ~ Z ~ Q ° fn H ~ O L ~ Q I Z .~ ~: >_ N ~ N O t O Q o ~_ a ~ ~ M ~ in o~ N - N ~ z ~ ~ ~ < U O O O O O C 0 . 0 0 0 m 8 H - H H H - • VJ CJ~ V] Cn H r7 H 'J H ~ H .7 a f- H H H H Q N tf1 CG u•1 P~ W' CQ p c!] O C!1 ~ ~ z -- ~- ~ ° ~ ~ ~ ~ x x z H to O ~n O O O W O O C O O c /~O ~ z z z z W Z p O O O O n C T O E H w z w z ~ ~ w a ~ a x w a 3 v d~ 0 0 0 0 0 ~ 3 ~n ~n ~n .n ~n . O O O O C N N N N N •E ~ ~ N ~ am ~ im'' ~ N ~ N O N ' O C l7 C !) V ] e i i ~ m ~ m m m m m m O a c p p p a pp pp 0 0 a C a ON a a d m -- O r. O ., _... ._ ~ N a am ~ am am ~ 'a O ~ C !) C J] ~ C /] /] C ~ C JJ ~ ~S ~ v ^ w ~ O ~ O O O O O ~ ~ `'21 G •~ ~ p •~ G •~ ~ G •~ G •~ ~ C • ~ ~ U 1~ ~ ~ - ~ ~; C ~ 41 ~ N U ~ N G) ~ i 'U ~ O •1.1 ~ ~ ~ ~ vi U U ° -- ~ ° -i S ~ ° ~ >a ° ~ ° U ~ ° O ~ ~ Gi 11 1 1 L 1-1 L L r n ~ U » U] ~ - G ~ C • w w w ~ ~ •~ O t O o M w O w O N O O C N 1~ N ZZ ~ !!~~ !!~~ W !!~~ 1' ~ ~ in 0 ~ G] ~1 Cn C l] G: t 1 E n •~ E E •E ° ~ o o o D D o ^ o ° c ~ O ~ O ~ ~ C 8i O N ~ O O 0 ` H O 2S C O 2S O C ~ C X 0 is ~ ~ a Q Q 2 ¢ Q ~ E Q O G O O O O ~ C O ~ O ~ p G d ~ O IL ~ f- d O lL ~ F- d li Q 1- d li /- d u`. 1- d ti r a ti H- 0. x m W W ~ ~ H H C4 C x x c~ c~ z L o o a ~ w rw t ~ W W H W H W t H d ~ ~ H d C~ W a z a z a Q ~ a a c. n O ~ Q Z ~ N f7 v N m n M C ~• Z ""° , ' F- I w S ~ H j F- ~ ~ ~ ~ Z i ~ ; < ~ ~~-. e UI i g ., '`., Form SR-S ~`:~ L~:J SECONDARY ROADS DIV. Semodary Roads Div. Ux Only Route No: Effective Dite: Report/Recommendation for Change in Secondary System of State Highways Type and Authority for This Proposed Change ^ Project Addition (Sac. 33.1-229) ® Now Subdivision Street (Sac. 33.1-229) ^ Discontinuance (Sac. 33.1-150) • ^ Rural Addition (CTB/RAP ~ Sec. 33.1-229) ^ Abandonment (Sec. 33.1-151) ^ •Runsl Addition (Sec. 33.i-72.1) ^ Abandonment (Project relocation. Sec. 33.1-155) ^ Town Addition (Sec. 33.1.79 or Sec. 33.1-82) Subd'rvision%Project No PLANTATION GROVE Strout or Road Name A ..TREE DR PT.AVTATInN GR(1VE T,H. _ Length 0,j2 (mles) 7ermint From: DRESDEN LN. 70: INTERSECTION OF SR ]08~ & SR 1220 Right of Way width j0 r Ft. Date Recorded: ~ / i ~ /94 Daed Book i h Page i ~ R Public Service Provided: 4 D (Number of occrpied units of varied ownership /explanation of qualifying service) Description of present section ~ condition: CURB A:N7i GUTTER,W/511-2A Describe work proposed & resulting secton_ ^ County Revenue Sharing Funds ^ Stste Revenue Sharing Match (Fiscal Yaat ) D Other ( ) Estimated Cost of Proposed Improvment S and Source of Fundlnq ^ 100 VDOT Rural Addition Funds S ^ 50% VDOT Rural Addition & 50% County General rands 2(5 )= 5 ^ Cosi Bome by Speculative Interests and Secured by County S ^ Assessment or Contribution from Abutting Propsry Owners 5 5 S 5 Total Funding (must equal estimated cost of propcsad improvement) Remarks: 5 -O- Recommendation ^ Accept^ Abandon^ Discontinue Resident Engineer Date District Administrator ~~ Date: NOVEMBER 20, 1996 County: ROANOKE Mag Distr. HOLLINS Date Secondary Roads Engineer Approved: Commissioner Date Date ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 SUBJECT: Acceptance of Appletree Drive, Plantation Grove Lane and Dresden Lane into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: DVW, Inc., the developer of Plantation Grove Subdivision, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept .07 mile of Appletree Drive, 0.33 mile of Plantation Grove Lane, and 0.12 mile of Dresden Lane as shown on the attached map. The staff has inspected these roads along with representatives of the Virginia Department of Transportation and found these roads to be acceptable. FISCAL IMPACT• No County funding is required. RECOMMENDATIONS• The staff recommends that the Board approve a resolution to VDOT requesting that they accept the streets listed above into the Secondary Road System. °" SVIBM~TTED BY ~; APPROVED: ~,~ ~~ Arnold Covey, Directo ~Lmer c:. Hoage of Engineering & Insp ctions County Administrator --------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred to Eddy Harrison Johnson Minnix Nickens ~~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 19TH DAY OF NOVEMBER, 1996, ADOPTED THE FOLLOWING: RESOLUTION DRIVE, PLANTATION VIRGINIA DEPARTMENT REQUESTING ACCEPTANCE OF APPLETREE GROVE LANE AND DRESDEN LANE INTO THE OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5 (a) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5 (A) to the secondary system of state highways, pursuant to X33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote A Copy Teste: Moved By: Seconded By: Yeas: Nays: Mary Allen, Board Clerk SJf1c \\ 11.1 3.00 4 J7N II SEAN Ajt /~ O ~.J • . __ 2? ~ to U °Qs p ~ O 5 •% "$ } ~~ O A P P a4 i_ T ti SpA . a H ~ d n % J • 10 a ~, ,\EO ~ _ q, 0 _ 1~ ~ ~ ~ • ~~ 9 ~' N <w b ~ 2• T . « 3 ~ ~ ~~ / ~i7 ' s 4 .y - 4 dt a .o w ~ Asa p ,~ O •.u ib t ~ ~ .was ao .s.• ssgr s '°^ • o f a 4 R ne~ ~9 7 t 3s . +e, ~ ! .. Vi P 3 ~ Y• . ' ~ ~ ~ a'. ~ e ~. 2 b - ~ •{ J ~ O W y 2~~ ~ A 37 ~D " ~~ ~~ r • ~. < X „ C y ~ , f 4j ~t Y ~ K ~~ .~~ .. ~ 12 ~ ~ ~i PROPOSED ADDITION SHOWN IN GRAY r DESCRIPTION: 1) Appletree Drive - from intersection of Rt. 1220 (Huntridge Road) to intersection of Plantation Grove Lane. 2) Plantation Grove Lane - from .16 mi. NW of Appletree Drive to .17 mi. SE of Appletree Drive. 3) Dresden Lane - from intersection of Plantation Grove Lane to cul-de-sac. LENGTH: (1) .07 MILES (2) . 33 MILES (3) .12 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET (3) 50 FEET ROADWAY WIDTH: (1) 34 FEET (2) 34 FEET (3) 26 FEET SERVICE: (1) 0 HOMES (2) 31 HOMES (3) 9 HOMES ROANOKE COUNTY ACCEPTANCE OF APPLETREE DRIVE, PLANTATION GROVE ENGINEERING & LANE AND DRESDEN LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SYSTEM INSPECTIONS DEPARTMENT I- ~ U W x 0 z c ~ m E a s U 1~ T V B o I ~ ~ E c I ~ m I ~ N I ~ a w ' a r7 L O ~ ¢ W i ~ C7 ~ ~ O a H N ° H ' ~ a ( aCOi Y •~ ~ L ~ _ 7 u ~ ~ O ~ O I L m I ~ E t0 < Z tr. _> ~.. N ~ N O t C C ~; > N < v~ 0 U O h I^ ~ ~ 5 M ~7' u-1 00 N - N z ~ ~ ~ ~ < V O O O O O O 0 0 0 o S H H H H - C17 C./) Cn C!~ H H H H H a ~ H H H N u1 CA e11 W CA W O Cn O ~ ~ ~ z -- -- O ~ ~ ~ ~ ? V ~ ~ O C7 W C.7 O U' O ~ z z z z ~ O ~ O n r-~w zw z ¢ d w w a a a x a 3 d ~ 0 0 0 0 0 Q ~ ~ .n ~n ~n ~n . O O O O N + O N ~~ N N N N N E: N ~ ~ N ~ am ~ N O N ~ Cam/] C~/~ C !] ~ Cn 0 ~ ~ ~ ~ ~ m ~ m O m m ~ ~ ° ° ~ ° a a i ~ ~ a ~ ~ i ~ a O a N a _ ~ ~ c ° ~ ~ v i ~ c n ~ ~ ~ ~ v ^ ~ O O ~ O O O O ~ G 'O ~ C • C • ~ C ' G • ~ C ' ~ ~ U ~ ~ ~ a O O O O O ~ ~ % ~ ~ ~ ~ a ~ ~ n m ~ o ~ ~ . u ~ ~ ~ ~ -- ~+ o i ~, u i ~, o c >~ ~ o v , t~ o ~ ~ o 0 0 ~ r ~ ~ ~1 1J N L v L N 1-1 C1 m ~ U Cp Cn C C C ~ ~ ~ ~ n -~"~ ~O ~ -i •r .S I ~ ~ • •r -1 •H ~ L ~ ~ ~ ~ ~ W 4-1 W 4.1 W ti \ • ri O < ' O M O O N O O C N a~ N lam. !~ 3 ~ ~ w •ri ~ m ..~ ~ •~ m •~ ..+ ~ m 0 -E m ~ ..~ ~ ~ m m ~ 0 0 O t~ o 0 0 ~ ~ C ~ O N .-- ~ d m ~ ~ ~ ~ ~ ~ ~ O ~ a ` H O X 0 0 2S O C ~ C S O ~ ~ ~ o d d ~ a ~ a ~ a FF b o ~ c a FF a a o FF a c a e a c r a w c r a LL c r a ~i o r a ti r S ti r a te r a x m W w c ~ ~ O O ~ ~ H H c c x x c~ c~ w ca ca ¢ ~` z z `o ~ w w o o a r r W w L H ~ ~ ~ H d C ~ W w w H a ~ a ca ~ ~ a a z z cn d Z a w ~ ¢ w a w a a a cG a a r~ Z ~ N [7 Y ~ m n r m Z "" 2 w ~ i S < ~ r ; < ~ O ~ z o < r U 5 LL r W - U 1 't! .. -' Form SR-S (Rev. 211/93) v~.•••tr` :4 SECONDARY ROADS DIV. Data: NOVEMBER 20, 1996 County: ROANOKE Mag Distr. Sccoodarv Roads Div, Use OoIY Route No• Effective Date: Report/Recommendation for Change in Secondary System of State Highways Type and Authority for This Proposed Change ^ Project Addition (Sac.33.1-229) ® Now Subdivision Stroot {Sac. 33.1-229) ^ Discontinuanco (Sac. 33.1-150) ^ Rural Addition (CTB/RAP E~ Sec. 33.1-229) ^ Abandonmont (Sec. 33.1-151) ^ •Rural Addition (Sec. 33.i-72.1) ^ Abandonment (Project relocation, Sec. 33.1-155) ^ Town Addition (Sec. 33.1-79 or Sec. 33.1-82) Subdivision/Project No Stroet or Road Namo Termini From: To: INTERSECTION OF SR ]08~ & SR 120 Right of Way width >0 ~ Ft. Date Recorded:_ ~ / 1 ~~94 Deed Book 1 ~, Page 1 R Public Service Provided: 4 ~ (Number of occupied units of varied ownership /explanation of qualifying service) Description of present section ~ condition: CURB A_ND GUTTER W/S`1-2A Describe work proposed 8~ resulting section: Estimated Cost of Proposed Improvment S and Source of Funding ^ 100% VDOT Rural Addition Funds S ^ 50% VDOT Rural Addition $ 50% County Genera! Funds 2(5 )° 5 ^ Cost Bome by Speculative Interests and Secured by County 5 ^ Assessment or Contribution from Abutting Propsry Owners S ^ County Revenue Sharing Funds S ^ Stita Revenue Sharing Match (Fscal Yaar ) S D Other ( _ ) 5 Total Funding (must equal estimated cost of propcsad improvement) 5 -0- Remarks: Recommendation ^ Accept^ AbandonD Discontinue Resident Engineer District Administrator PLANTATION GROVE APPLETRFE RR ,_pT e~TTnTTr1N (:Rf1VF T.N. _ ~on~ 0.~2 (miss) DRESDEN LN. Date Secondary Roads Engineer Approved: Data Date Commissioner HOLLINS Date ~ -~l THE BOARD OF SUPERVISORS OF ROANORE COUNTY, IN REGULAR MEETING ON THE 19TH DAY OF NOVEMBER, 1996, ADOPTED THE FOLLOWING: RESOLUTION 111996-11.C REQUESTING ACCEPTANCE OF WALTON LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Required Yeas: St~,pervisors Eddk, Minnix, Harrison, Nickens, Johnson Nays: None A Copy Teste: Brenda J. olton, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation ' 93 :, :. ,~ ~: ;:: .; ~~ _ ;. Cake 466 P ''~.t,R:::; i;.r: ;d:. p¢. ;°,,. 41235 ~Q, i'.+ ~''. 85 4 / '~' ~~F •t- 0 ~ i- ' HICKORY (\4 i O' YID ~•9~A `~:: ~:w ~ ~ HILL SNOWTIM ~ r .n ~~~.. _ Vag ~ ~.. ;•:, ~ \ 7NEAT~ CAI \ •' ,~~` _ ,--, ~ D w CRE BEAR _ , ~ C ~~~ VICINITY 1VIAP' 'i ~~~.. ,.- ~ .. PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Walton Lane - from the intersection of Rt. 1387 (Hickory Hill Drive) to cul-de-sac LENGTH: (1) .04 MILES RIGHT OF WAY: (1) 50 FEET ~ard1 ROADWAY WIDTH: (1) 20 FEET ap(~•' SERVICE: (1) 5 HOMES ~~:.,~~S ~: ~~~Walton ~r ~., _ _,~; -- - -- _ _ _ 174.57 •19 ~8 2 i 221.25 rn ~ 3 ' w 17 2~~ '~ ._. Lane ~--- -J ~. 1386 _ ~ • ~~ 119.31 S • • ,y~1. F o ~, ~, 3 , o ~, o W _ w .~ c+ ~a2 58 ~ a . ., tJ~ ~ ~- ~-~ N~ w 'o~ 4 z o 5 3 _~~.~~ ROANOKE COUNTY ACCEPTANCE OF WALTON LANE INTO THE VIRGINIA ENGINEERING & DEPARTMENT OF TRANSPORTATION SYSTEM INSPECTIONS DEPARTMENT i .~ ~~ a r+l ~ C m ~ ~ ~ Q z o m .. a `o a N a ~a c n 0 0 a m ~ t E •• ~ p ~. 5 ~ ~ = m O ~ N Q ~ -a a m ~ a~ ~ o ~ o ~ a Q. j H 1 y rr+ O a ~ ~ ~ ® U r x Q ~° O (j., ~ of .j L ~ O A 0 ~ r m ~ ~ m Q < Z ~-. r: a y N ~ m O a ~: > s N < N ~ ;: z U G n L'. ~~ ~~ 'L ~ o O ~ < U , m w z ~ d ~ a 7. O H a ~ 3 z ~+ o ~ z o n Zi ~ ~ H M W "" z ~ ~ ~ ~ ~ s n M ~ ~ m m m m `o ~p m a a 0 ° a m ° d a a° a° d° M g ~a ~ ~ ~ o ^ ~ H C ~ 44 ~ Q o p O o b F.. am ~ n ~ a0 C !] ~ ~D ~ F F a ~ O d W b O }--~ 3 \ 2 N G-I m 9 r .~ m m m m m x ~ O O Q Q ~ ~ ~ ~ 'p 0 ~ 9 N ~ ~ N ' ~ ~ ~ ~ V V O V V O ~ ~~ a Q ~ a ¢ ~ Q E Q ~ ¢ F ° ¢ F LL ° u `, f°- a u `. f°- a ~°- a LL r° a r a LL r - a ~ - °' e i 3 W i 2, ~ '~ ~ 'c b a c z 3 O O a E ~ Z 6 3 C o Z 2 .- N l7 v u] rp h a ~ L - ~{ a C~ ~. 6 . H j Z W ~ a x o < $ r o r ~- a O ° O e LL ~ . U f- U Q n w U L s ° H r Form SR-S (Rev. yl/93) :•~~.. Q :.>t: «•`+~ Ll ~;: SECONDARY ROADS DIV. Date: nt(1VEM?3E.R_.Z, i 9 9 ~ County. ROANOKE Mag Distr. WINDSOR MILLS $ewodary Rods Div. Ux On1Y Route No• Ef f cctive D ate: Report/Recommendation for Change in Secondary System of State Highways Type and Authority for This Proposed Change ^ Project Addition (Sec. 33.1-229) ® Now Subdivision Strout (Soc. 33.1-229) ^ Discontinuance (Sec. 33.1-150) Abandonment Sec. 33.1-151) ^ Rural Addition (C!B/RAP ~ Sec. 33.1-229) ^ ( ^ -Rural Addition (Sec. 33.1 72.1) ^ Abandonment (Project rolocation, Sec. 33.1-155} O Town Addition (Sec. 33.1-79 or Sec. 33.1-82} Subdivislon/ProJect No WALTON LANE EXTENSION Strout or Road Nama WALTON LANE Length 0 .04 (mlos) Termini From: INTERSECTION OF SR 138b & SR 1387 To: 0.04 MI. ~ Right of Way. Width 50' Ft. Date Recorded: 1 1 /30/96 Deed Sook ] $ Pnge 83 Public Servico Provided- ~ (Number of occttpiod units of varied ownership /explanation of qualifying service) Description of present section ~ condition: ,Describe work proposed ~ resulting section. Esilmated Cost of Proposed lmprovment S and Soures of Funding ^ 100 VDOT Rural Addition Funds S ^ 50~ WOT Rural Addition & 50% County Genera! r'unds 2(S ~° S ^ Cost Bome by Speculative Interests and Secured by County S 9 p-0ry 5 ^ Assessment or Contribution from Abuttin Pro Owners ^ County Revenue Sharing Funds S ^ State Revenue Sharing Match (Fiscal Yaar ) S ^ Other ( ) S Total Funding (must equal estimated cost of propcsad improvement) 5 -0- Remarks: .. Recommendation ^ Accept^ Abandon^ Discontinue Resident Engineer Date District Administrator Date Secondary Roads Engineer Data Approved: Commissioner Date ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 SUBJECT: Acceptance of Walton Lane into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Dr. Walton, the developer of Walton Lane extension, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept .04 mile of Walton Lane, as shown on the attached map. The staff has inspected this road along with representatives of the Virginia Department of Transportation and found this road to be acceptable. FISCAL IMPACT• No County funding is required. RECOMMENDATIONS• The staff recommends that the Board approve a resolution to VDOT requesting that they accept Walton Lane into the Secondary Road System. APPROVED: Engineering ctions Elmer C. Hodge County Administrator SUBMITTED BY: L- y Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens ~~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 19TH DAY OF NOVEMBER, 1996, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF WALTON LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5 (a) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5 (A) to the secondary system of state highways, pursuant to X33.1-229, Code of Virginia, and~the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Moved By: Seconded Yeas: Nays: Vote A Copy Teste: By: Mary Allen, Board Cler 66 ~ ~` ~ 41235 "i .' 85 HICKORY :..~~~; _ ` HILL ._ .~` I R~ DEW CI MF4nn,. •.5 j~. ~ r VICINITY MAP' ~ PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Walton Lane - from the intersection of Rt. 1387 (Hickory Hill Drive) to cul-de-sac LENGTH: (1) .04 MILES RIGHT OF WAY: (1) 50 FEET hprd~ ROADWAY WIDTH: (1) 20 FEET apC~'' SERVICE: (1) 5 HOMES ~ ~S -~ ~ . e_.~ ~g 60.26 ,"~ S9 26.19 ~ i ~ ~ ------ y .. ~ Walton a . ~ _ 174.57 ~19 ~ • OD Lane ~--- Rt. 138 ~S`~ ' ' ~_ v .P W 8 u~ 2 • 221.25 ' .p rn ~ 'p 3 . w 17 -.t . ~' ~~~ ROANOKE COUNTY ACCEPTANCE OF WALTON LANE INTO THE VIRGINIA ENGINEERING & DEPARTMENT OF TRANSPORTATION SYSTEM INSPECTIONS DEPART1GiENT -- J '~ 5 a v c W m x ~ o z a o `~ 1 i 1 i i o ~ ~ E c f o 1 J ~ i ~ ~ ~ ~ ~ a a H N x 0 ~ ~, 1 ~ ~ 1 ® H x 1 ~ N Y •~ 1 L ~ `. ~ 1 CO ~ • O ~ 1 t ~ i ~ E R < Z a >_ N ~ O i ~: N_ < h ~ >: z -- o c ~ n J C O ~ ~ ~ ~ < U ~ 8 w z o ~ a r z 0 H ~ 3 z - ~+ o ~ z n Z ~ ~ ~ M W z ~ ~ ~ 0 `n M C1 .~ ~ ~ 0 m m o m m ~ a 0 a a o o a o pp a a a a a a s ~ o ^ a ~ ~ ~ r` ~ ~ ~ ~ '~ ~ O O O O O O ~ r ~ H ~ ~ O < ~ ~ M 22 O -~ ( z7 \ ~ ~ 3 y ,J i -i O m CI O m O m ~ V ~ Q ~~ G O O O O ~ O O c ~ T y H Q ~ 2 S b $ b 2S ~ `o ~ UU d ~ ~ ~ ~ m ~ E E ~ ~ E C E C ~ E 7 O a ~ r O a O u. ~ r C a ~ 0 r O d - ~ ~ r E a O ~i ~ r a O ~i 0 r a ti p r a m 4 O W t 2 .c d `o a r N ~ ~ ~ O a ~ ~ Z ~ e 3 a t~ ~ Z, ~ N l7 f N m n h O Z L-~{ r i Z W ~ j = I < r ~ < t LL ~ ~ ~ i 0 1 r Z < ~ U r ~ CL W U i i- r Form SR-S :<•. :1 ::.• SECONDARY ROADS D1Y. Secondary Roads Div. Ux Only Route No• Effective Date: Report/Recommendation for Change in Secondary System of State Highways Type and Authority for This Proposed Change ^ Project Addition (Sec. 33.1-229) ® Naw Subdivision Stroot (Sec. 33.1-229) ^ Discontinuance (Sec. 33.1-150) ^ Rural Addition (CTB/RAP E~ Sec. 33.1-229) ^ Abandonment (Sec. 33.1-151) ^ •Rural Addition (Sec. 33.1-72.1) ^ Abandonment (Project relocation, Sac. 33.1-155) ^ Town Addition (Sec. 33.1-79 or Sec. 33.1-82) Subdivision/Project No WALTON_LANE EYTENSION Stroot or Road Namo WALTON LANE Length 0.04 (miles) Termini From: INTERSECTION OF SR 138b & SR 1387 To: 0 04 MI W OF TNTFRSF('TTQN Right of Way Width JO' Ft. Date Recorded: ] 1 /30/96 Deed Book ] $ Page 83 Public Service Provided: 5 (Number of occupied units of varied ownership /explanation of qualifying sorrica) Description of present section ~ condition: ,Describe work proposed & resulting section: Estimated Cost of Proposed Improvment S and Source of Funding ^ 100 VDOT Rural Addition Funds S ^ 50",6 VDOT Rural Addition 8~ 50% County Genera! Funds 2(S )= S ^ Cost Bome by Speculative Interests and Secured >ry County s ^ Assessment or Contribution from Abutting Prop4ry Owners S ^ County Revenue Sharing Funds S ^ State Revenue Sharing Match (Fiscal Yaar ) S ^ Other ( ) S Total Funding (must equal estimated cost of propcsad improvem ent) S -0_ Remarks: Recommendation ^ Accept^ Abandon^ Discontinue Resident Engineer Date Secondary Roads Engineer Date Approved: District Administrator Date Commissioner Date Data: njQVEM~iER__?n, 1996 County. ROANOKE Mag Distr. WINDSOR HILLS • C.. _. THE BOARD OF SUPERVISORS OF ROANORE COUNTY, IN REGULAR MEETING ON THE 19TH DAY OF NOVEMBER, 1996, ADOPTED THE FOLLOWING: RESOLUTION 111996-11.d REQUESTING ACCEPTANCE OF THE EXTENSION OF CHRISTOPHER DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Reauirement~ of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Minnix Seconded By: None Reauired Yeas: Supervisors Eddk, Minnix, Harrison, Nickens, Johnson Nays: None A Copy Teste: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation . .. Z~ .. ..' .. [I 20ti-, ' f .p, 1.05AC Z 1 rJ 6906 i.29AC 1 1 0 1 10 s \ 'd \ o ~ \ bb 67 bq +~ e ~ . • 6~ 22 ~\ ~ X b 104 Ac ,~~ 6aia 1.05 Ac + o~ 3.20Ac 24 ~. 937/• ~, . ~ I.I I ~ 4 A '°' ~ 1•fi 6629 67Ac `.•y0~ 1 6a ' 69 3.32 Ac C 1.0 ~' / 3~:e:.+ ~ '~ •' _ ~ . s y~ 5 ° 1 , 6aaJ 9 4 ? .. ~ ~• •~ . 7 pe. 66' .~/, 663619 / ~ ~ ;r 1.12 ~ ; 5 8,' •685 ` ~. 'OO (. + 66Ac i \ ?5 690 ~~0 : : 6A 6 :~ i.24 L16AC 1.13 LI4 7 •, ~` 1M1g14 `~°,` ~~0 ~~ ?c tD' O ° ''~ I.OOAC 3 v" I.00 Ac 6667 1 I I AC 25 •'. 1 ' 6633 1 15 p ' ' ~~ c ~~ 6Q71 . ~ , a ;.r OS 6695 6j9 66 f . c O z'" 105AC ~~°~ 6663 0 18 8 f. 6 6 • C 13 ~ 6 n7js LI6 1.3~ 667/ 07A ~ ' ~ 1.17AcZ 1 83Ae ~ EBO, l0D'7 64 ar 6 C i 1. 6 ~ 31 A[ 667 - ~ ~ . s. 1.61 4e 6 • 23 so? 1 ~ 6I3 - . 67a 1.30 AC 1.22 1.21 ' a-~ _ .,n~.,s~" ` • 67/9 _ 1.20 ~ ' Drive ± 1.17 e'~o 6.69 917 s ' 12 2.94 Ae I : ~ n 1.62 Ae ,,, ~~ .19 ~ '~ ~7 ''. L43Ac q' . -•y ~s 2 6717 r~ a, e . .19 Ae 1.18 OD ~0~• ' .~ 2 ~ ~` 3.Ie Ac 6? ~4 • `~ ~ I I s733 Loi ac 3 ~~.-~ 3 + ~ 67l3 1.80 AC is s•e ~ ° s.B~~O 6 = o E7ss s7sz '6F~• s-~ 6 s~ c a» l ? s77r I.OOAC g 4 5 200 Ac 4 9 a I4 a ~ ,~ Ac ~ 17 b 1.64 pt. 1.2640 6760 4.10 AC Y y 6~ ~ 67f0 ~~a 7 ~ c R, 2 Ge B 1.87Ac ° b 3.02 AC ~ \ sn7 a7s9 5 . . .. ., a 6776 I~79A` Christopher Drive - Rt .767, 0.27 Miles 6 ~._... :- : . tiCO 6r .. ... PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Christopher Drive Extension - from end of state- maintenance to end of cul-de-sac. LENGTH: (1) .23 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 30 FEET SERVICE: (1)' 5 HOMES ROANOKE COUNTY ACCEPTANCE OF THE E:~TENSION OF CHRISTOPHER DRIVE ENGINEERING & INTO THE VIRGINIA DEPART^~NT OF TRANSPORTATION SECONDARY SYSTEM INSPECTIONS DEPARTMENT i ^I x .. z c ~ m ~ ~ s U Q t _C m O ~ rn d ~ 41 N ~ ... ~ a ^ w 8 o ~ x a a cn ~ ~n 2 z o ° n h--I ~ ~ H = m W O t~ v~ ~ ~ ~ Q a H d S H o ~ w ~ a d 7 H x o z Q ° O ~ ~ O ~ ~ U ~ ~ of ~ ~ _m Z ~ ~ _O ~ o L ~ Q < Z M .~-~ >_ N ~ N 0 E ~ v; > ~ G N z ~ U n ~~ ~~ .~ m ~ 01 O M N v ~ O O O < U ~n ~ z 0 z ~ ~ H ~ U W U W ~ ~ ~ W C/] ~ ~ E-i ~ z .+ W H to W o a a a ~ H x Z N z o~ O~ H ~~ o~ 3 d~ o ~n ~ }[W ~J ~ i1 Q m `'' m m m m m o a° ~ a° a° a° a a° a° m Ca ~ 'a ~n `~ ~ ~ ~ " '" W j' o o o ~ c -aU Q ~D ~ W -'n- M ~ ~ ~ Q ~ ~ ~ ~ I ~ ~ ~ ~ bn ~ N ~ N n t ~ , m ~ m m ro ai d m ~ ~ O m O O ~ .T. H ?S H ZS ~ ~ ~ ~ ~ O FF'-~~ ~i H ~i ~i ~i ~ ~' ~i ~ a ~ a ~ a ~ m a a F a ~ u`. r° a ti r°- a u. r°- a w f°- a b u, r a b LL ~°- a b s ~° a m c `o ~ ~ x x ~ y r ~ O O a f~ H ~ H c x x x x m U A U A C7 O Z .- N l9 Q N f0 h h N O 2 °a 1 G\ .5 z ~ ~- E~ C w 2 ~ U m < $ ~ g < ra w o. li O o O b ~ ~ LL ~ C f. u // w U ~ Y v L a _h ACTION NO. ITEM NUMBER ~ ~.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Acceptance of the into the Virginia Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: extension of Christopher Drive Department of Transportation SUMMARY OF INFORMATION: Department of Engineering and Inspections has completed the street improvements for Prestige Builders-Developers, Inc., the developer of Cotton Hills Estates, Section 5, Phase 1 and Phase 2, and now request that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept the extension of Christopher Drive, from the end of the secondary road, Christopher Drive (Rt. 767) to its cul-de-sac. Staff has inspected this road along with representatives of the Virginia Department of Transportation and the road is acceptable. FISCAL IMPACT• No County funding is required. RECOMMENDATIONS• Staff recommends that the Board approve a resolution to the Virginia Department of Transportation requesting that they accept the extension of Christopher Drive. TTED BY: Arnold Covey, Director of Engineering & Inspections APPROVED BY: ,/ ~~ v`~''"'~- cy- Elmer C. Hodge County Administrator 1 ~~ Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION Eddy Harrison Johnson Minnix Nickens VOTE No Yes Abs 2 ~~~~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 19TH DAY OF NOVEMBER, 1996, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF THE EXTENSION OF CHRISTOPHER DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5 (a) , fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, resolution be forwarded to the Department of Transportation. Recorded Moved By: Seconded Yeas: _ Nays: Vote By: that a certified copy of this Resident engineer for the Virginia A Copy Teste: Mary Allen, Board Clerk ~-5 NORTH ROANOKE COUNTY ACCEPTANCE OF THE EYTENSION OF CHRISTOPHER DRIVE ENGINEERING & INTO THE VIRGINIA DEPART~LNT OF TRANSPORTATION SECONDARY SYSTEM - INSPECTIONS DEPARTMENT .. a ^f x O c ~ m L ~ U R Q O ~ rn p~ N ~ ^ ~ a ^ ~ O p° x d ~ cn o ~ ~n .. ~ o O H w C H _ ~ W O N C/] ^ W ~ H d ¢ ~ p ~ w o ~ a L d a H x O Z a ~ o ~ ~ H ~ ~ O ~ ~ Q C~C O ~ Y ~y .~ N L ~ O ~ ~ H ~ O E m Q U ~ Q < Z M .~i >_ N ~ Ol ~ o v; > Q ~i ~ N o >. z ~ v o n w ~ ~ ~ ~ ~ Ol O M N ~ ~ O O O < U ~n in Z O ~ ~ H ~ ~ H U F ~ ° W U W ~ ~ N ~ W C!j W ~ ~ ~ z ., H W H ~ W ~ ~ a a ,~ ~ » ~ , H x 2 N 2 ~ x O x a U w 3 d ~~ o 0 ~ .~ ~ Q m ~ O m m O Yi O ~ ° 01 ° ~ O/ ° Of 01 ° O~ ° a ~ a a a a a a m Q ~ ~r1 ~ in v 5 _ C ~ ~ ~ ~ Yl U ^ ~ 0 O M ~ ~ ~ U7 ~ I ~~..--~~ _ $ N k~ m C ~ Qi H ~ ~i ~ ~ ~ ~ m ~ F a Q o ~ 2 a FF a CL a FF a Q a FF 6 Q a ff 6 Q a FF b Q c .y ~ u`. o r a LL o r a it o r a ~i c r a a c r a ii o r a u`. o r a x m 5 t .~ x+ x+ ~ O O v ~n W ~ W Y & Z H ~ OG H H ~ R: H e U Q U Q ~ (7 2 Z .- N P1 < to f0 h N O z '"°' , 2 W S W LL Q Z U H Ct W U A-111996-11. e ACTION # ITEM NUMBER l' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 SUBJECT: Acceptance of Sanitary Sewer Facilities Serving Oechslin Subdivision COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Oechslin Subdivision, Doug Dalton, have requested that Roanoke County accept the Deed conveying the sanitary sewer facilities serving the subdivision along with all necessary easements. The sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled Oechslin Subdivision , which are on file in the County Engineering Department. The sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the sanitary sewer construction is $4,200.00. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the sanitary sewer facilities serving the Oechslin subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. L. •- SUBMITTED BY: Gary Robe son, P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: H. Odell Minnix to No Yes Abs Denied ( ) approve Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections Paul M. Mahoney, County Attorney '° THIS CHATTEL DEED, made this ~~"day of c~c`r~=3~Q-- 19~~ by and between: (~e~c~t C~Y~-~:~°°~ tJ and hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled c'~-GNS~-~~ S~~b~, made by ~-~+`~`~~'~~-' ~~c''~r~~d on file in the Roanoke County Engineering Department. "" • The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, Cotmty Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19_ WITNESS THE FOLLOWING signatures and seals: Developer: gy. (SEAL) As: State of: `~/i 12~ ~ ~ County/City of: ~ ~ „ ~ ' o ~7~ ~ , to wit: The foregoing instrument was acknowledged before me this: ,~7 ~, day of <%~~-~ bP,r~. _, 19 ~' ~ , BY: ~._, .~Jliivi ~j~..~~~~-~ and Dul~thorized officer Title on behalf of Notary Public My Commission expires: ~nr~ L ~ ~ , ~~ G G G Approved as to form: County Attorney State of: County/City of: Board of Supervisors ~of Roanoke County, Virginia By Elmer C. Hodge County Administrator EAL) to wit: The foregoing instrument was acknowledged before me this: day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: GGI / PLAT Oi SURVEY ~pq NEp/TA6E f)U/GUER6~ L7/~ pA. 9 PG. 338 TQxT~q`T/~ lERAL (5EE N07F /~ E.tIST. 9- WM ~~} 4 = _.~ EX/5T 44M _ SiE NoTEt Z ~' Lr TRACT Z ~~ /AME3 !{. s A(ANGYE E. Wb'lT! S!/9/~• ~ ~/ p. e. 11 PG. Z 2 \\ ~ . ~ WA FQINGIF , ~ ~~~/ \ \ETFR Ay OANOIf! COUNTY ~~N~'/ a \\ ~9 Q~ ~ ~ \ /~~~ TRA~l !A ~_ 7RA6t /h\ C_ Q a ~~ O z L C a G Z J ~• ~ m r ZI ~ ~ • ~ ~I I Nfw gSMH ~ P ~, , ~~ zo' !s waWNU~ ~~~ NOiE 3)/ ~~' ~ ~ / ~~ gP1{ucF i'O~K~ ~ i ~f~ / ~ N _.t---~~`iEM° ~ _ _ __ _ _~ powFa PoLF ~ ~J /. ; (cost _ - - C . ~ l ---- w ~_ ---- -- iS~P,NC E~ OR,v L, C E~ctb 1. ROGX Dl7lN ~LL ~} ~~~ Ez~al. t~' acP v ~,~~FS. ~ 'ca asE• ~,A ' PLAN SGAI,F : !" ~ 5p' ROANOKE COUNTY UTILITY DEPARTMENT ACCEPTANCE OF OESCHLIN SEWER EXTENSION ~- , ACTION NO. A-111996-11.f ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Designation of agent for County of Roanoke to obtain Federal and State financial assistance for damages during Hurricane Fran on September 6, 1996 COUNTY ADMINISTRATOR'S COMMENTS: Our damages are approximately $38,000 and come from the Parks & Recreation Department, Solid Waste, Police, and Fire & Rescue. We want to recover as much as we can. Recommend approval. SUMMARY OF INFORMATION: The Federal Emergency Agency requires that an individual or individuals be authorized by the Board of Supervisors to act as their agent(s) to provide the State and Federal Emergency Management Agency (FEMA) with the necessary financial information to obtain reimbursement for damage to Roanoke County during the recent hurricane. RECOMMENDATION' Staff recommends that Chief Accountant Vincent Copenhaver be designated as Roanoke County's Agent for matters pertaining to the Hurricane Fran on September 6, 1996. ~~ Elmer C. Hodge County Administrator Approved fix) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: H. Od 11 M'nn'x o .s~.pprove deli c~nati on of Vincent Copenhaver VOTE No Yes Abs Eddy x Harrison x Johnson x Minnix x Nickens x cc: File Diane Hyatt, Director, Finance Vincent Copenhaver, Chief Accountant DESIGNATION OF APPLICANT'S AGENT ~ ,..,~. RESOLUTION BE IT RESOLVED BY board of Supervisors Og Roanoke County, Virginia _~ (GouerningBody) (Public Entity) THAT Vincent Copenhaver, Chief Accountant * (Name of Incumbent) (Official Position) OR Governor's Authorized Representative, * (Name of Incumbent) is hereby authorized to execute for and in behalf of County of Roanoke a public entity established under the laws of the State of Virginia this application and to file it in the appropriate State office for the purpose of obtaining certain Federal financial assistance under the Disaster Relief Act (Public Law 288, 93rd Congress) or otherwise available from the President's Disaster Relief Fund. THAT County of Roanoke , a public entity established under the laws of the State of Virginia ,hereby authorizes its agent to provide to the State and to the Federal Emergency Management Agency (FEMA) for all matters pertaining to such Federal disaster assistance the assurances and agreements printed on the reverse side hereof. Passed and approved this _ ~ 19th ~ day o}~Tovember ~ lg 96 (Name ar~H T,rfle) / Elmer C. Hodge, County Administrator (Name and Title) (Name and Title) CERTIFICATION Brenda J. Holton ,duly appointed and Deputy Clerk (Title) of Roanoke County Board of Supervisors do hereby certify that the above is a true and correct copy of a resolution passed and approved by the Board of Supervisory County of Roanoke (Governing Body) (Public Entity) on the 19th 1~Tovember day of Date: November 19 , 19 9 6 19 96 Deputy Clerk to the Board (Official Position) Signature) 'Name ofincumbent need nol be provided in those cases inhere the governing body o(the public entity desires to authorize any incumbent of the designated official position to represent it. FEMA Form 90-63, MAR 81 -/ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1996 (unaudited) $7,176,332 Add to Fund Balance from 1995-96 operations 1,440,559 Revised beginning balance at July 1, 1996 (audited) 8,616,891 Oct 8,1996 Public -Private Partnership Oct 8,1996 Trevalian Road Water Project (250,000) (19,200) 7.92% Balance at November 19, 1996 $8,347,691 9.22% Changes below this line are for information and planning purposes only. Balance from above $8,347,691 Reserve for R.R. Donnelly -Phase II (570,000) Potential Liability (400,000) $7,377,691 8.15% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1996-97 General Fund Revenues $90,565,107 6.25% of General Fund Revenues $5,660,319 Respectfully Submitted, ~~ ~ ~~ Diane D. Hyatt Director of Finance of General Fund Revenues M:\Finance\Common\Board\Gen96. WK4 D -.Z CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1996 (unaudited) $648,413.00 (Includes final payment from City of Salem which was received in June 1996) Sale of surplus equipment during 1995-96 46,093.00 Amount added from 1995-96 operations per rollover policy 368,480.00 Revised beginning balance at July 1, 1996 (audited) 1,062,986.00 Balance at November 19, 1996 $1,062,986.00 Respectfully Submitted, ~~ ~ ~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap96. WK4 ~~~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1996-97 Original Budget $305,313.00 August 27, 1996 Public-Private Partnership (105,220.00 October 22, 1996 County share of Sheriff positions (11,842.00 October 22, 1996 Outside legal council for Sheriff (20,000.00 Balance at November 19, 1996 Respectfully Submitted, Diane D. Hyatt Director of Finance X168.251.00 M:\Finance\Common\Board\Board96. WK4 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Report on the Use of 1995-96 Departmental Rollover Funds COUNTY ADMINISTRATOR'S COMMENTS: I am pleased with the operation of the departments this year. The frscal policies recently adopted by the Board provide real financial strength and are working well. Thanks. SUMMARY OF INFORMATION: At the Board of Supervisors meeting on October 22, 1996, a request was made by the Board to review the departmental budget rollover requests from FY 1996 to FY 1997 that resulted from the approved Rollover Policy. Attached is a summary of departmental rollover requests that includes the amount of the request and a description of the intended expenditure. The policy was applied as follows: The departmental surplus eligible for the 60%/40% allocation was determined after taking into account outstanding encumbrances at 60/30/96. Funds for outstanding encumbrances are automatically rolled into the next fiscal year to cover committed funds, as allowed by the Appropriation Ordinance. Departments were allowed to request rollover of funds up to 60% of their previously defined year end surplus. Departments with deficit balances could not make rollover requests. These funds could not be used for recurring expenditures and would not increase their budget base for the next budget year. Requests were reviewed by Budget staff approved by the County Administrator. The remaining 40% of departmental surpluses was transferred to the unappropriated balance in the Capital Fund to provide for future capital needs as dictated by the Board. This transfer was greater than 40% of total expenditure savings because some savings were generated from "non-departmental" sources (potential litigation, unused tax credits, etc.) and some departments did not request rollover of funds. In these instances, all remaining funds were transferred to the Capital Fund. At June 30, 1996, only the general district court, the court services unit, and the police department realized deficit balances. Court service's deficit is directly related to the increased detention of m:\fmance\common\boardll-19-96.ro1 November 15, 1996 juveniles at the detention facility. Increased SPCA fees due to the cat ordinance and the increased daily charge caused the overrun in the police department. The rollover of funds from FY 1996 to FY 1997 is provided for in the FY 1996-97 Appropriation Ordinance adopted by the Board of Supervisors on June 25, 1996. Final departmental expenditure balances (before encumbrances) have been detailed in the Comprehensive Annual Financial Report for the year ended June 30, 1996. FISCAL IMPACT: STAFF RECOMMENDATION: SUBMITTED BY: ,~ rzrc~raE ~r~ Brent Robertson Budget Manager APPROVED: Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To () No Yes Abs Eddy Harrison Johnson Mirmix Nickens m:\finance\common\boardll-19-96.ro1 November 15, 1996 C ~ Y ++ ~ ~ °~ c '` °~ ~ aLL o Q' ~a~ _ ~, , > ~ o ° ~ v o ~ LL ~~ C O m O 0 ' ~I c m E a~ rn ca C (0 U C (9 N a c c~ aS U .~ N N O U .~: c N (0 c N .~ C~ 0 0 a~ a~ .~ .~ c .~ .~ I- rn a~ U O Q 3 N C O U N Q N C C fB rn .` a~ m c . ~ C W c . T N N c N ~ C .Q ~ a~i ~ ~ O N L N Q E U O N ~ ~ ~ N L ,~ C O ~ +~ o ~ ~ ~ .` 3 ~ ~ o `~ m ~~ ~ ~ E ~ ~ . c ~ N ~> ~ ~ ~ ~ a ~ ~' a o ° ~, a ~ ~ a~ a ~ c ~ o a~ w ~ ~ ~ Q c o ~ ~ ~ ~ ~~ ~ - ~ ~ o ~ ~ ~ ~, ~ ~ _ ~ ~ c O ~ c ~ °~ c O a~ ~ c ~ ~ ~_ L cfl rn co N c~ v m v ~ ti ti o co co ~ ~, ~ ao o ~- oo ao ~ ao N ~ ~ o o ~ ~ N ~ rn ~ oo ~ w o ao o .- o o ~ ~ ~ d M N ~ ~ O CO 00 r In N ~ I.[) M N ~ ~ ~ N M ~ d LL ~ C d !4 d 0 N o c ~ C N a~i T ~ o +. ~ ~ ~ +~ C N V U ~ .., ~ ~ a ~ O U O ~ ~ ~' ~ E E O U ~ ~ U ~ N ~ coo E 7 2 ~ ~ O ` ~ ~~_ E E O U ~ Q ~ ~ o E E O U ~ C c~ i ~ vii ca ~ H O U o 023 ~ , C Q o U ~: U7 Q ~ ~ O) (6 ~ ~, a~ ~ ~ a ~ ~ ~ -a ~ O Z N c a~ U C C c~ Q N C N U O N 7 U c~ a ~_ _o rn .~ a~ 0 0 J J ti 67 m X X X X N rn N U C (6 C 0 0 rn of C ~ ~ ~ ~ ~ ~ C ~~ r ~ Q LL y- O. r ~a~ _ ~ ~ o ~ ~ U .~ N 0 `m O c a~ E a 0 a~ a~ C~ 0 m co m a~ L O N N 3 v ca 2 O O O p N CO ~ ~ V1 ~ N v7 O U o ~ 0 O O +_~ T O 3 N M~ W C O ~~ U ~ U (U f6 ~ Q ~ a~ vi c 3 0 a c~ a~ c a~ 0 0 3 c~ 00 ~ a~ ~ o > ~ ~o `o o ~ ~ o a ~ ~ 0 ~ o ~ - U Q te N ~ ~ o 0 ti dv N v7 r -.. ~ ~ c N ~ L ~ ~ _ (~ L L ~ ° o c 3 o O ~ p ~ ~ ~ ~ co v7 v7 ~ O ~? N O j ~ > N ~ O O r ~ `-- Q) ~ ~ ~ Q E N (y0 ~ ~ +_ ~ O C E U ~' _ ~ cv C E U Q O 3 c > rn N U ~ O ~ ~ ~ ~ L ~7 ~ i rte. c O U 0 ,,~ 4) ~ ~ N r ~ Q ~' N L N •~ U O ~ O ^^`` W ~ N Q C 4- N Q Q O O > ~ ~ .N N O N fl.. ~ a Q ~ r ~' O M ~ ~ CO O ~ ~ 00 M (fl ~ ~ ~ ~ O N N O CO ~ 7 M ~ O N r ~ ~ M M 000 ~ Q' d LL ~ N N U (/~ Q rr ~ ~ Q ~ ~ ~ O ~ K W rw+ O ~ c N ~ U' RS C. O ~ ~ ~ a~i v ~ O ~ ~ ~ f0 ~ ~ ~ Q O U . 7 o L C d ~ .O ~ c ~ ~ +~ N N ~ j N _ <C ~ W U' ~ Q W H ~_ ~ N c ~ O = U LL ~ a U I-~ ~,. Q O _o 0 d7 T r .~ a~ N 0 0 J X J ti O m X X X X N O i U C (~ C Action No. Item No. ~ ' .> R E P O R T To: Board of Supervisors From: Elmer C. Hodge ~ (~ ~~~ Date: November 19, 1996 Subject: Employee Incentive Plan This is a follow up on the amendments suggested when the Plan was brought to the Board a month ago. The Board allocated $5,000 for employee recognition for cost-saving initiatives as part of the budget adopted last spring. The staff committee that developed a procedure for evaluating suggestions and determining awards recommended using the funds for customer-service initiatives. The Board reaffirmed its preference for using the funds to reward cost-saving initiatives. I have asked staff to revise the Plan as preferred by the Board, and I am asking permission to expand the categories from individuals to teams and departments that demonstrate worthwhile initiatives. The program will be designed and implemented within the next few weeks so it can be evaluated for inclusion in next year's budget. I will report to you each quarter on the initiatives. ECH/meh cc - Mr. Joseph J. Sgroi, Director Human Resources Department ACTION #. ITEM NUMBER ©'" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Accounts Paid -October 1996 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: Payroll: 10/4/96 $626,276.00 10/4/96 267.25 10/4/96 152.89 10/ 18/96 646,169.96 10/ 18/96 558.14 $3,055,141.58 1,273,424.24 $4,328,565.82 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: ~~ Elmer C. Hodge County Administrator ACTION NO. ITEM NUMBER y - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Report of Operations for the Year Ended June 30, 1996 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: KPMG Peat Marwick has concluded their audit of the financial operations of the County of Roanoke for the year ended June 30, 1996. The County has again received a favorable opinion. The printed Comprehensive Annual Financial Report will be distributed to the Board as soon as it is received from the printers. Count~O~eration The County operations were reviewed with the Board in a work session on October 22, 1996. Attachment A shows the County received $1,440,559 in excess of budgeted revenues. The main source of this excess was Personal Property Taxes ($1,291,406). The economy continues to improve in the area of new car sales for the County. This surplus revenue will be added to the Unappropriated General Fund Balance. The new Unappropriated General Fund Balance report reflects this addition. In addition, the County generated $655,112 in expenditure savings. Based upon the new Rollover of Year End Savings Policy, the departments were able to request up to 60% of the savings within their own department for special purchases and programs as approved by the County Administrator. These projects are outlined in a separate report. The approved departmental rollovers totaled $286,632. In accordance with the Rollover Policy, the remaining $368,480 is transferred to the Capital Fund to be used for future Capital needs. The new Capital Fund Unappropriated Balance report reflects this addition. School Operations In addition, the School operations for the fiscal year 1995-96 resulted in a year end surplus of $1,250,706, as shown in Attachment B. Of this amount, $210,913 are encumbrances and commitments from the 1995-96 operations. During the 1996-97 budget process, the School Board directed the following items be set aside from the projected 1995-96 surplus: m:\finance\common\boazd\ November 15, 1996 ~- `~ Roof Repairs $200,000 Textbook adoption 126,347 Instructional equipment 125,000 Buses (10) 500.000 Total 951 347 This leaves $88,446 remaining which will be placed in the School Capital Unappropriated Fund balance. FISCAL IMPACT: Based upon existing County policy, the following fund balances will be increased for year end operations: General Fund Unappropriated Balance $1,440,559 Capital Fund Unappropriated Balance 368,480 School Capital Unappropriated Balance 88,446 Based upon action taken during the 1996-97 budget process, the following School appropriations will be made: Roof repairs Textbook adoption Instructional equipment Buses (10) STAFF RECOMMENDATION: No action is required from the Board at this time. SUBMITTED BY: ~..~ ~, ~~ Diane D. Hyatt Director of Finance $200,000 126,347 125,000 500,000 APPROVED: ~:1 ~~, Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To () Motion No Yes Abs Eddy Harrison Johnson Minnix Nickens m:\finance\common\board\ November 15, 1996 Attachment A r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 `.A ~{ N ~O 00 .--~ N ~--~ N O~ l~ ~O ~ M ,~ l0 00 00 l~ O ~O 00 ~D . . . . . . . . . . . . . . . . G~ ~+ O l~ O O ~ N .--. ~ l~ O ^~ M N O .~ ~ M 00 O ~ r-+ ~' a U C~ ~ ~ ,S".i ~ ~ ~ ~1 aa~, o~° S~"it"i ~I O ~ U ~ 0 C7 ~, U N ~O N O l~ 0~0 ~n ~n \O ~n oo .--~ N ~ ~n N ~ ~' ~ ~ ~ O O ~O 01 l~ ~ ~O M ~ 00 l~ V1 in ~ O M o0 M ,--~ ~ O 01 ,--~ ~n ' ~ ~ ~ .fir t!1 ~ .-~ .--+ 00 ~ M M l ~ ~--~ a\ M N N o0 N ~ O 00 ' M O l a1 ~--~ 00 M M M ~ O ~ l O ^~ O~ O ,--i M ~ V t O ..i " '~' ~ N ~ ~ M ~ N ~ v ) M M N ~ 00 v ~ ~ ~ ~ C ~ O O ~ ~ .--i ~ C~ ~ A 69 ~ ~ ~--~ lp 00 O l~ N ~ ~ ~O V~ 00 .-~ N M V7 V7 ~ t!7 00 00 M N O M 01 l~ M M ~ 00 l~ ~n v~ O ~--~ 00 N M ~O O~ O ~ Li ~ ~D d' ~--~ M [~ 00 M N N O M l~ ~--~ ~--~ 00 M M 00 ~--~ N N ,--i N M l~ O N M ~--~ 00 O O~ M ,--~ ,--~ M t~ 01 M O~ ~n ~~ CC 1 in D, ~ O ~ ~ ~ O ~ O M M ~ ~ ~ ~ N ~ D1 D, .--i ~ ~ ~ ~ N M N ~ ~ N ~/'~ 01 ~ ~ M M ~O d• N ~O O ~ O~ V V D1 00 N v'i M N ~--~ N ~--~ l~ O~ a ~ 69 69 M O O O O O O O O O O O O~ O M O ~--~ O~ ~ ~ N O O O O O O O O O O O O l~ O O~ ~ ~O 00 O~ 00 ^~ ~--~ O O O O O O O O O O O O l~ ~/'~ N O l~ N 00 \O ~ y~ l~ O N O O O O ~n ~n O O O ~n [~ [~ O~ oo O W N ~ ~ ~ ~--~ O l~ O O O O~ N ~/'~ O O M O~ 00 ~O Q~ ~--~ O M l~ ~r OO O M N 00 00 N ~ 00 V1 ~--~ M M V7 M N ~ ~--~ ~O ~ G~ ~ ~ o~ l~ N ~n c'i M ~ N .-. ~ 00 M ~--~ 00 ~ 69 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ O O O O O O O O O O O O O O O O N N ~, ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 ~n o~ N ~i ° O O N O O O O V'l O O O O ~--~ O 00 O [~ v~ G~ 0° O O M M O O ~/'~ l~ ~n O v~ ~--~ M O M ~--~ M M 69 r-+ M "'~ ~ W 6R ~ ~ d M O O O O O O O O O O O O~ O M O ~--~ O~ l~ [~ ~ N 0 0 0 0 0 0 0 0 0 0 0 0 t~ O a~ ~n ~O oo ~O ~n ~--~ 0 0 0 0 0 0 0 0 0 0 0 0 ~n N N N N O~ ~ ^' ~ ~ l~ O O O O O O vi O O O O v'i ~O [~ o~ O\ O ~ ~ O~ ~ bll ~ ~--~ O ~ M O O ~ ~ ~ O O ~/'~ ~h ~O 00 \O v~ O O a, M ~.," ^~ ~ O N N M [ ~ 00 N ~ ~O ~D O ~--~ M ~n ~t N ~O ~--~ M N ~ ~ O~ ~ N v'i M N ~ N ~ [~ ~ ~ .--i ~ N ~ U ~ ~ H ~ ~ ~ ~ N ~ ~ ~ ~ ~ ~ ~ E"'~ E'-' ~ U U ~ ~ U N Ar U ~ ~ c~ w O a ~ W a1 ~ r~ x ~ U O a ~. ~ U ~ a; .~ H a~ • Attachment B ROANOKE COUNTY SCHOOL BOARD ~~ AUDITED YEAR-END BALANCES JUNE 30, 1996 I, OPERATING FUND BUDGET ACTUAL OVER/(UNDER) REVENUES: STATE FUNDS Basic S.O.Q. & Categorical Funds 27,325,652 27,767,931 442,279 State Sales & Use Tax 7,212,207 7,104,885 (107,322 FEDERAL FUNDS 144,800 146,539 1,739 LOCAL FUNDS: Beginning Balance 1,326,684 1,326,684 0 Local Appropriation 40,630,692 40,631,946 1,254 OTHER FUNDS 395,541 447,423 51,882 TOTALS 77,035,576 77,425,408 389,832 ~ BUDGET ACTUAL OVER/(UNDER) EXPENDITURES: CLASSROOM INSTRUCTION 3,069,334 3,214,550 145,216 PERSONNEL 64,247,619 63,577,885 (669,734 SUPPORT SERVICES 4,186,008 4,179,586 (6,422 CENTRAL SUPPORT 5,028,283 4,797,742 (230,541 OTHER PROGRAMS 504,331 404,939 (99,392 TOTALS 77,035,575 76,174,702 (860,873 Year-End Fund Balance Outstanding Encumbrances Portion of Fund Balance Reserved for Band Uniforms Portion of Fund Balance Reserved for Network & Internet Eq. Portion of Fund Balance Reserved for Photo ID & Rcpt.. Furn Portion of Fund Balance Budgeted for one-time expend: School Buses (10) Roof Repairs Textbook Adoption Instructional Equipment (68,613) (20,000) (97,300) (25,000) (500,000) (200,000) (126,347) (125,000) Remaining Unallocated Fund Balance ACTION NO. ~a ITEM NUMBER ~` "°' C..] AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of October 31, 1996. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: CENTRAL FIDELITY NATIONS SIGNET WHEAT 1ST 1, 984, 984.16 988, 937.50 6,105, 315.59 2,034,009.19 11,113,246.44 CERTIFICATE OF DEPOSITS: SOUTHWEST VIRGINIA SAVINGS & LOAN COMMERICAL PAPER: CRESTAR NATIONS PAINE-WEBBER WHEAT 1ST FEDERAL CREDIT: PAINE-WEBBER LOCAL GOVT INVESTMENT POOL: GENERAL FUND RESOURCE AUTHORITY REPURCHASE AGREEMENT: CENTRAL FIDELITY FIRST VIRGINIA INVESTMENT: COMMONWEALTH COMMONWEALTH (RES. AUTH.) TOTAL 45,231,949.86 STAFF RECOMMENDATION! Respectfull)C Submitted by % Approv by: Alfred C. Anderson Elmer C. Hodge County Treasurer County Administrator ACTION Approved ()Motion by: Denied () Eddy Received () Johnson Referred () Kohnike To () Minnix Nickens 100, 000.00 100, 000.00 2,968,293.34 991,133.33 993,158.89 3,946,195.27 8,898,780.83 991, 264.72 991, 264.72 10, 315,155.44 1, 566, 206.06 11, 881, 361.50 2,018,662.65 4,200,000.00 6,218,662.65 1,015,252.88 5,013,380.84 6,028,633.72 VOTE No Yes Abs ~~ AT A JOINT MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, AND ROANORE CITY COUNCIL, HELD AT 17 CAMPBELL COURT ON TUESDAY, NOVEMBER 19, 1996 RESOLUTION 111996-12 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J.Holton, Deputy Clerk Roanoke County Board of Supervisors cc: File Executive Session .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, TUESDAY, NOVEMBER 19, 1996 RESOLUTION 111996-13 PURSUANT TO TITLE 25 AND SECTIONS 15.1-236 AND 15.1-238 OF THE CODE OF VIRGINIA, 1950 (AS AMENDED), AUTHORIZING THE ACQUISITION OF A 1-ACRE PARCEL OF LAND FROM RANDOLPH H. VEST, JR., AND LINDA C. VEST FOR THE COUNTRY FARM ROAD IMPROVEMENT PROJECT BY EMINENT DOMAIN PROCEEDINGS BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Country Farm Road Improvement Project, including turn lanes, road widening, road improvements, and extension of Country Farm Road to intersect with Garman Road, and facilities related thereto, is hereby approved in connection with a project in the Glenvar area and to provide a safer and more usable roadway for the citizens of Roanoke County. 2. That the project is necessary for the general health, safety and welfare of the public, and specifically will provide an improved access to and from Route 11/460 for the property owners along Country Farm Road and Garman Road and the general public. 3. That acquisition of a certain parcel of land, consisting of 1.00 acre and located at the intersection of Route 11/460 and the existing Country Farm Road, is necessary for construction of the turn lanes, road widening, road improvements, and related facilities for Country Farm Road. 4. That the parcel of land required for this project is owned by Randolph H. Vest, Jr. and Linda C. Vest and is identified by the following legal description: All that certain lot or parcel of land, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the Catawba Magisterial District of Roanoke County, Virginia, and being more particularly described as follows: BEGINNING at a point on the southerly side of U. S. Route No. 11, at the intersection of the southerly side of said Route 11 and the eastern side of Virginia Secondary Route No. 858; thence along the southerly side of U. S.Route No. 11, N. 62°30' E. 160.00 feet to an iron pin set; thence with a division line through the remaining property of L. D. Hill Company, Inc. (D.B. 1281, pg. 1471), S. 27° 30' E. 272.25 feet to an iron pin set; thence with another division line through the aforesaid property of L. D. Hill Company, Inc. S. 62° 30' E. 160.00 feet to an iron pin set; thence the eastern line of Virginia Secondary Route No. 858, N. 27° 30' W. 272.5 feet to an iron pin, being the point and place of BEGINNING, and containing 1.00 acre, as shown on plat entitled 'Plat of Survey Land Being Conveyed To John D. Mayhew & Ocie L. Mayhew' dated May 22, 1990, prepared by C. E. Lacy, Jr., Certified Land Surveyor, said plat being recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1324, page 421, a copy of which is attached hereto as Exhibit A. Said parcel of land is designated on the Roanoke County Land Records as Tax Map No. 55.03-3-1.1. This being all of the same property conveyed to Randolph H. Vest, Jr., and Linda C. Vest, husband and wife, by deed dated April 23, 1996, from John D. Mayhew and Ocie L. Mayhew, of record in the aforesaid Clerk's Office in Deed Book 1505, page 577. 5. That the fair market value of the property is $40,000.00. The sum of $45,000.00 has been offered and is hereby re-offered to the property owners for purchase of fee simple, marketable title to the above-described parcel by the Board of Supervisors of Roanoke County, Virginia. 6. That it is immediately necessary for the County to enter upon and take possession of such property and commence construction of said road improvements in order to more adequately serve the needs of the citizens of Roanoke County and to institute and conduct appropriate condemnation proceedings as to the above- described property as provided by law. 2 7. That a certified copy of this resolution, to be sent by certified mail to Randolph H. Vest, Jr., and Linda C. Vest on or before November 22, 1996, shall constitute notice to said property owners of the offer to purchase as set forth above and the intent to enter upon and take possession of said property to commence construction, as provided for in Section 15.1-238 of the Code of Virginia, 1950 (as amended). 8. That the Board does hereby invoke all and singular the rights, privileges, and provisions as to the vesting of powers in the County under the Virginia General Condemnation Act (§25-46.1, et sea., of the Code of Virginia, 1950, (as amended), and Sections 15.1-236 and 15.1-238, all as made and provided by law. 9. That the County Administrator, or an Assistant County Administrator, and the County Attorney are hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition through eminent domain proceedings, or otherwise. 10. That this resolution shall be effective on the date of its adoption and the property owners shall have thirty days from said date within which to contest this taking and immediate right of entry as provided in Section 15.1-238.B. and D. of the Code of Virginia, 1950 (as amended). On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 3 A COPY TESTE: Brenda J. olton, Deputy Clerk Roanoke County Board of Supervisors cc: File Timothy W. Gubala, Director, Econ Dev Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 4 .~_ ~ 5!: '~ ~} ~~ ~' 1 :~ • ~ .M 1-• _J . ' -~~ .• , W , S i. ~ Q [~ ti h~ ~Q ~ v. s RTE. moo. ~~ LEE ff/yHklAy ~t/62'30 "E --~- p/,vF~ /GD. oo ,.~ ~~~__~ ~ y •, 0~~ ~.. ~AA/D 8E/,v~ L~iVI/ErEo ;~ ~ ~o ' ~' ~ ~ /.DOD Ac,QE a !,-~ ~ O ,~a?a~ ~~c~ Q ~r a ~ `w . ~. ~. ,: ~ . „~ a ~~ N . `~` I W I, . ~ ~ o oc ~ I ~ /.P/u sET /GD. oo f --SGZ 30 ti ~I. .- , Q ! LIIC1-~ JR. ~~ N. N ~~ lV PLAT of sug V~Y LANO f~E/dlr~' C'bdl t/ErED jb /GNN ,~ /~A flElt~ ~ Gtc'/E G. MA NEItJ CATAJcIeA M~/srE~t/,oc ais Ric~- Ra4,voKa ~Nry VRy ~N/A . MAy tt, ~~o scAC~ r,yb. EXHIBIT A `s`! r JE7 ti 1 \` J~ s` ~`_ ~~a~~ ~4~ O o,. ,. V~ ~ ~~ ~ ~~ ~~~ " . ~H o ~ ~ ap k ~v 4 ~ Action No. Item No. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: November 19, 1996 AGENDA ITEM: Resolution Pursuant to Title 25 and Section 15.1- 236 and 238 of the Code of Virginia, 1950 (as Amended), authorizing the acquisition and immediate right of entry to a 1.00 acre parcel of land for road construction purposes from Randolph H. Vest Jr., and Linda C. Vest by eminent domain proceedings COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY• Roanoke County is working on a project in the Glenvar area that will require improvements to Country Farm Road and Route 11/460 (West Main Street). Negotiations with several other property owners have progressed favorably, but no agreement has been reached with Mr. and Mrs. Vest after several attempts by staff members to acquire their property. Summary of Information: The subject property is necessary for a road improvement project in the area. This vacant parcel of land is owned by Randolph H. Vest Jr., and Linda C. Vest, and is more particularly described as follows: BEGINNING at a point on the southerly side of U.S. Route 11, at the intersection of the southerly side of said Route 11 and the eastern side of Virginia Secondary Route 858; thence along the southerly side of U.S. Route 11, N 62° 30' E. 160.00 feet to an iron pin set; thence with a division line through the remaining property of L. D. Hill Company, Inc. (Deed Book 1281, Page 1471), S. -~' -- / 27° 30' E. 272.25 feet to an iron pin set; thence with another division line through the aforesaid property of L. D. Hill Company, .Inc. S. 62° 30' E. 160.0 feet to an iron pin set; thence the eastern line of Virginia Secondary Route 858, N. 27° 30' W. 272.5 feet to an iron pin, being the point and place of BEGINNING and containing 1.00 acre, as shown on plat dated May 22, 1990, prepared by C. E. Lacy, Jr., Certified Land Surveyor; and Being the same property conveyed to Randolph H. Vest, Jr., and Linda C. Vest, husband and wife, by deed dated April 23; 1996, from John D. Mayhew and Ocie L. Mayhew, husband and wife, and recorded in the Clerk's Office of the Circuit Court for Roanoke County, Virginia, in Deed Book 1505, Page 577. In an effort to reach a settlement with the owners, a written offer of $45,000 has been extended to the property owners; the owners have declined the offer and have obtained site plan approval to construct an industrial building on the 1 acre site. Staff is concerned that this proposed use will conflict with the planned road improvements. Furthermore, construction of the road improvement must commence as soon as possible. Consequently, the staff recommends that the Board of Supervisors go forward with eminent domain proceedings to gain immediate right of entry for commencement of project construction for road improvement. Staff has obtained an independent appraisal of the estimated fair market value for the proposed acquisition from Appraisal Consultants, Associates. The appraiser's opinion is that the estimated market value of the proposed acquisition is $40,000. Staff offered the higher $45,000 figure in the belief that Mr. Vest would accept the offer. Fiscal Impact• Roanoke County will have to appropriate $ 45,000.00 for the purchase price along with related court costs and any additional awards that could be assigned by the court. Funds for this purpose are available in the Unappropriated Fund Balance. ~-1 Alternatives• 1. Adopt a resolution authorizing the acquisition of and immediate right of entry to the 1.00 acre parcel from Randolph H. Vest Jr., and Linda C. Vest. 2. Continue to negotiate and offer Mr. Vest a higher sum of money. Staff Recommendation: Staff recommends that the Board adopt the attached resolution pursuant to Title 25 and Section 15.1-236 and 238 of the Code of Virginia, 1950 (as amended) and authorize the County Administrator and County Attorney to take such steps as may be necessary to acquire the Vest property, together with all rights incident thereto, by eminent domain proceedings. Respectfully submitted: ~~ c Timothy W. Gubala, Director Department of Economic Development Approved: .~ ~ ~y~~S' Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by: Eddy Johnson Harrison Minnix Nickens Attachment ~ -~ 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, NOVEMBER 19, 1996 RESOLUTION PURSUANT TO TITLE 25 AND SECTIONS 15.1-236 AND 15.1-238 OF THE CODE OF VIRGINIA, 1950 (AS AMENDED), AUTHORIZING THE ACQUISITION OF A 1-ACRE PARCEL OF LAND FROM RANDOLPH H. VEST, JR., AND LINDA C. VEST FOR THE COUNTRY FARM ROAD IMPROVEMENT PROJECT BY EMINENT DOMAIN PROCEEDINGS BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Country Farm Road Improvement Project, including turn lanes, road widening, road improvements, and extension of Country Farm Road to intersect with Garman Road, and facilities related thereto, is hereby approved in connection with a project in the Glenvar area and to provide a safer and more usable roadway for the citizens of Roanoke County. 2. That the project is necessary for the general health, safety and welfare of the public, and specifically will provide an improved access to and from Route 11/460 for the property owners along Country Farm Road and Garman Road and the general public. 3. That acquisition of a certain parcel of land, consisting of 1.00 acre and located at the intersection of Route 11/460 and the existing Country Farm Road, is necessary for construction of the turn lanes, road widening, road improvements, and related facilities for Country Farm Road. 4. That the parcel of land required for this project is owned by Randolph H. Vest, Jr. and Linda C. Vest and is identified by the following legal description: All that certain lot or parcel of land, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the Catawba Sad Magisterial District of Roanoke County, Virginia, and being more particularly described as follows: BEGINNING at a point on the southerly side of U. S. Route No. 11, at the intersection of the southerly side of said Route 11 and the eastern side of Virginia Secondary Route No. 858; thence along the southerly side of U. S.Route No. 11, N. 62°30' E. 160.00 feet to an iron pin set; thence with a division line through the remaining property of L. D. Hill Company, Inc. (D.B. 1281, pg. 1471), S. 27° 30' E. 272.25 feet to an iron pin set; thence with another division line through the aforesaid property of L. D. Hill Company, Inc. S. 62° 30' E. 160.00 feet to an iron pin set; thence the eastern line of Virginia Secondary Route No. 858, N. 27° 30' W. 272.5 feet to an iron pin, being the point and place of BEGINNING, and containing 1.00 acre, as shown on plat entitled 'Plat of Survey Land Being Conveyed To John D. Mayhew & Ocie L. Mayhew' dated May 22, 1990, prepared by C. E. Lacy, Jr., Certified Land Surveyor, said plat being recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1324, page 421, a copy of which is attached hereto as Exhibit A. Said parcel of land is designated on the Roanoke County Land Records as Tax Map No. 55.03-3-1.1. This being all of the same property conveyed to Randolph H. Vest, Jr., and Linda C. Vest, husband and wife, by deed dated April 23, 1996, from John D. Mayhew and Ocie L. Mayhew, of record in the aforesaid Clerk's Office in Deed Book 1505, page 577. 5. That the fair market value of the property is $40, 000.00. The sum of $45,000.00 has been offered and is hereby re-offered to the property owners for purchase of fee simple, marketable title to the above-described parcel by the Board of Supervisors of Roanoke County, Virginia. 6. That it is immediately necessary for the County to enter upon and take possession of such property and commence construction of said road improvements in order to more adequately serve the needs of the citizens of Roanoke County and to institute and conduct appropriate condemnation proceedings as to the above- described property as provided by law. 2 ~ -~- / 7. That a certified copy of this resolution, to be sent by certified mail to Randolph H. Vest, Jr., and Linda C. Vest on or before November 22, 1996, shall constitute notice to said property owners of the offer to purchase as set forth above and the intent to enter upon and take possession of said property to commence construction, as provided for in Section 15.1-238 of the Code of Virginia, 1950 (as amended). 8. That the Board does hereby invoke all and singular the rights, privileges, and provisions as to the vesting of powers in the County under the Virginia General Condemnation Act (§25-46.1, et se ., of the Code of Virginia, 1950, (as amended), and Sections 15.1-236 and 15.1-238, all as made and provided by law. 9. That the County Administrator, or an Assistant County Administrator, and the County Attorney are hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition through eminent domain proceedings, or otherwise. 10. That this resolution shall be effective on the date of its adoption and the property owners shall have thirty days from said date within which to contest this taking and immediate right of entry as provided in Section 15.1-238.B. and D. of the Code of Virginia, 1950 (as amended). 3 ~~ .i~' ~~ ;ti ,~ U. S. ~QTE. ~O. %/ SEE f1,yHwAy • ~t/62'30 'E --- .~ ~ .Jo' I .' M 1~' ',, I ' .: Q i ' yI ~ I • ~' ;~ W ~^ I ~o ' ~' ~ /.4i0o Ac~E 4. ~;~t ~ ~ Q . ~ ap ~~ h ~ ~ ,~j~ o 0 0 4i• ~ _H' '"~ ~~ ~ ~ N ~'A qc N ~~~ . ~ I~ ~. ,, . W I . ~~~ ~ ~ ~' ~~ ~~ o ,; o ~~ `~ /.P~u sET 0( r Q I N b ~I. ~. I- 00 ' . 1• h 1 L PLAT oFsuRvEy LAND ~E/Ny C'b~tJ!/ErED 7b Q E LIIL'1l. JIl. /GN/V . /rIA ~IEkJ d` QC/E L . MA NEkJ Na a ~'AjAW4A MAIM/3 j'E~t/AC l~IS R~c~' • ~ Rc+~NOKa cfau~vrr /Ry iviA ' ~Ay =t,~~o s~«,~.~. EXHIBIT A JET ti ' ~ ~ ~~ ~~~~~ ~4~ o' o,. ,. .• ~~~ ~ ~~ ~ ~" e~~ vFiq~O x ~v 4 ~ jUlllllillllllllllllllllllllllllllllllllllllllllllillillllllllllllllililllllllliillllllilllilllllllllllllllllilllllllllllllllllll~ - - - - - i = ~ ~ i ~~ AGENDA ITEM NO. ~ I c APPE CE REQUEST a ~~ s ~~ ~ ~ _ ~, PUBLIC HEARING ORDINANCE CITIZENS COMMENTS i ~ ~ "I SUBJECT: ~ c ~r ~~~' r~ ~r~ ~ s ~ .~ ~;~ r t:='~- /~~ '-~- a ~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: __ ^ Each speaker will be given between three to five minutes to comment c whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to __ do otherwise. . _ .. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. c ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. c __ ^ Both speakers and the audience will exercise courtesy at all times. __ ^ Speakers are requested to leave any written statements and/or comments with the clerk. __ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. __ __ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIilillllilllllllllillilllllllllllllllillllllllllllilllllllllllilllllllilllllllillllllllm ~IIIIIIIiIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIiIIIIIIIIIiI1iII1IIIiIIII1I IIIIIIIIIiI IiIIIIIIIIIIIIIiIIIIIiII1IIIIIiIIIIIIIIIIIIIIIiIIII~,~ .. _ i - ~ _ ~. - ~~ ~~ _ ~;1 AGENDA ITEM NO. c i ~~ ~~ i ~ ~ - s ~~ A.PPE CE REQUEST PUBLIC HEARING ORDINANCE CITIZENS COMMENTS o _ __ SUBJECT: ~. v ?U -~ ~ av~~,N l~ 1? ~ ~~ ~ ~ v` ~~`~ ~ ~ t ~ ¢°'(~" I would like the Chairman of the Board of Supervisors to reco nize me Burin the g g meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED =_ BELOW: c ^ Each s Baker will be iven between three to five p g _ minutes to comment whether speaking as an individual or representative. The Chairman will = decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. _ _ __ ^ Speaker will be limited to a presentation of their point of view only. c Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized = speaker and audience members is not allowed. _ _ _ ^ Both speakers and the audience will exercise courtesy at all times. o ^ Speakers are requested to leave any written statements and/or comments with the clerk. __ ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP = SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP = ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK .,, - - firrilllllillllllllllllillllllllllilllilllirilliirlllillllllllllllillliliilllllilllllllllllilllllllllllllllilllllillllllililllirlin{ ., .. .._ i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 1996 ORDINANCE 111996-14 GRANTING A SPECIAL USE PERMIT TO NORFOLK SOUTHERN RAILWAY TO REPLACE AN EXISTING COMMUNICATIONS TOWER LOCATED APPROXIMATELY 1.75 MILES FROM THE INTERSECTION OF HONEYSUCKLE ROAD AND POOR MOUNTAIN ROAD (TAX MAP NO. 93.00-1-44), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Norfolk Southern Railway has filed a petition to replace an existing communications tower on property owned by James L. Woltz and located approximately 1.75 miles from the intersection of Honeysuckle Road and Poor Mountain Road (Tax Map No. 93.00-1-44) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on November 4, 1996; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on October 22, 1996; the second reading and public hearing on this matter was held on November 19, 1996. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Norfolk Southern Railway to replace an existing communications tower on property owned by James L. Woltz and located approximately 1.75 miles from the intersection of Honeysuckle Road and Poor Mountain Road (Tax Map No. 93.00-1-44) in the Windsor Hills Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: 1) The height of the tower is limited to 170 feet. On motion of Supervisor Eddy to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Ho ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 ` . ~ ; ~ .~ - ~ ~ _~ ..~• y~ ~ "' • ~~~~ ' MAP - -- , .._ VICINITY T- / NORTH i'T -r_ i, ~~_ II ~~~ ~ • ~~ ,~ ~~~~, -.--.~ >-- ,~ _ DEPAR~j'I' OF PLP.NNIl~TG pEiiT1CNER NORFOLK SOUTHERN RAILWAY - At~TD ZONNG TAX MAP NUMEER(S): 93.00-t-44 • ~ • REQUEST: SPECIAL USE PERMIT •- BROADCASTING TOWER ., .,.`.._ PETITIONER: NORFOLK SOUTHERN RAILWAY f - CASE NUMBER: 31-11!96 Planning Commission Hearing Date: November 4, 1996 Board of Supervisors Hearing Date: November 19, 1996 A. REQUEST Petition of Norfolk Southern Railway for a Special Use Permit to replace an existing communications tower, located approximately 1.75 miles from the intersection of Honeysuckle Road and Poor Mountain Road, Windsor Hills Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked about the height of the whip antenna. The applicant commented that we try to place them as high as possible and it will be slightly higher than the lighting rod. Ms. Hooker instructed staff to request future applicants to "float a balloon" as an indicator of the height of proposed communication towers. The Commission inquired about the possibility of leaving the existing tower. The applicant stated the existing tower will be removed for safety reasons. D. RECOMMENDED CONDITIONS 1) The height of the tower is limited to 170 feet. E. COMMISSION ACTION(S) Mr. Thomason moved to recommend approval of the request with the condition. Mr. Witt commented that because of the number of existing towers on Poor Mountain, this decision was much easier than if the tower were proposed on an undeveloped ridge. The motion carried with the following roll call vote: AYES: Hooker, Robinson, Witt, Thomason NAYS: None ABSENT: Ross F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other ~- Terrance Harrington, Se retary Roanoke County Planning Commission STAFF REPORT PETITIONER: Norfolk Southern Railway CASE NUMBER: 31-11/96 PART I A. EXECUTIVE SUMMARY B. DESCRIPTION ~-_ r PREPARED BY: David Holladay DATE: 11/4/96 Norfolk Southern Railway plans to replace their existing communications tower on Poor Mountain. The site is located on Honeysuckle Road (Va. Rt. 916) approximately 1.75 miles from the intersection of Honeysuckle Road and Poor Mountain Road. The new tower would be placed on the same site which Norfolk Southern currently leases. The existing tower would be removed once the new tower is operating. C. APPLICABLE REGULATIONS Broadcasting towers are allowed by Special Use Permit in the AG3 zoning district. Broadcasting towers are subject to use and design standards that set minimum setbacks from property lines and road rights of way; allow more than one tower provided all setbacks are met; prohibit lighting if not required by the FCC or FAA (other than essential security lighting}; require notification of the airport manager if the site is within 2 miles of an airport or located at or above 2,000 feet above mean sea level; and require towers to comply with additional requirements in the Airport Overlay District and the Emergency Communications Overlay District. In addition, the height of the tower must be made a condition of the Special Use Permit. Site plan review is required. No new entrance permit would be required by VDOT. PART II A. ANALYSIS OF EXISTING CONDITIONS Location -The site is a portion of a 786 acre tract located on the ridge of Poor Mountain in the Catawba Magisterial District. Norfolk Southern Railway uses the lease area for a broadcasting tower. ' ~ Topogra~hv/Ve etg ation -The site lies on the ridge of a steep, sparsely developed mountain. The undeveloped portions of the surrounding area are covered with mature forest. Surrounding Neighborhood - The site and surrounding properties are zoned AG3. Approximately 25 other transmission facilities are located along the ridge of Poor Mountain. Existing_Facility -The existing facility consists of a 112' broadcast tower with 6 microwave dishes and 2 whip antennas. The fenced area around the tower includes a 10' X 16' equipment building, a propane fuel tank, and a generator. The site has electric service. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The new tower would be constructed directly to the north of the existing tower. The new tower would be aself-supporting 165' structure with a 5' lightning rod. The tower measures 30' wide at the base, and 9.5' wide at the top. Four new microwave dish antennas would be placed on the new tower, and the 6 existing dish antennas would be moved from the old tower. The dish antennas would be placed at heights ranging from 50' to 155' . Two 12' whip antennas would be placed near the top of the tower, and would extend a few feet above the lightning rod. A new 12' X 24' equipment building would replace the existing 10' X 16' equipment building. The propane tank and generator would remain. After the new tower is operating, the existing tower would be removed. The Norfolk Southern facility is a fixed operational microwave transmission operating at frequencies between 5,900 and 6,900 MHz. The communications service connects the railway dispatch to all field locations, and handles signaling and telephone operations. Anew frequency is planned to transmit to Purgatory Mountain, and two new frequencies are planned to replace the existing transmission to Roanoke. To satisfy FCC requirements, Norfolk Southern is contracting an engineering analysis to study whether any of their proposed new frequencies would interfere with existing or applied-for frequencies in the area. Access -The site will be accessed by the existing driveway from Honeysuckle Road. Trips to the site will be for routine maintenance and repairs. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The site lies in the Rural Preserve land use designation of the Roanoke County Comprehensive Plan. This designation encourages preservation of existing agricultural, recreational, or forestal resources and protection of these resources from urban growth and development. Since the tower will replace an existing tower, and is located in an area used for approximately 25 other broadcasting towers, the visual and vegetative disruption should be minimal. The placement of a tower within this area, as opposed to an undisturbed ridgeline, is consistent with the policies of the Rural Preserve land use designation. D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARD T r The proposed tower complies with the standards of the Emergency Services Overlay District and the Airport Overlay District. - Norfolk Southern Railway engineering staff have provided information documenting the linear paths of their existing and proposed microwave transmissions in relation to the paths of Roanoke County's microwave transmissions. This diagram shows that the new tower is not within the overlay zone for any County transmission path. The engineering analysis that Norfolk Southern has contracted will be submitted to the FCC prior to licensing of their proposed new frequencies. This will ensure that no new license would be issued for frequencies that could interfere with Roanoke County transmissions. Since the FAA has determined that no obstruction marking or lighting are necessary, use and design standards prohibit lighting of the tower. The site appears to have ample space for the new tower to conform with all applicable use and design standards. PART III STAFF CONCLUSIONS This request to replace an existing 112' broadcasting tower with a 170' tower is generally consistent with the intent of the Rural Preserve land use designation of the Roanoke County Comprehensive Plan. The use would not adversely impact existing agricultural, recreational, or forestal resources. Zoning ordinance use and design standards for broadcasting towers requires that the height of the tower be made a condition of the Special Use Permit. Staff recommends a condition limiting the tower height to 170 feet. The Planning Commission may want to consider a condition addressing the removal of the existing tower once the new tower is operating. • Comm. Engineering Fax:404-527-2914 .~ ~: • ~. ~~. .~ ' ~: ~~. \~. IIIIIIIIIIIllil11111111111Illlllllllllllllltll111111111~~\\```\\\ LEGENU Street. Road • Roanoke EOC Repeater Tower ewer Z/380'~ r. uliu~ ` ~; ~: ~a\ :, Add'1~OC Location f ~~.Ong MtA ., .~ ., ., .~ ~~ ~~ . ';i '~. _. ', Mag 16.Lt) Mon Oct 28 14:12:14 1996 0920 '96 08:02 - SEP-18-98 THU 15152 i• i• ID:NATIONWIDE TOWER RKE CO ENG/PLANNING FAX:502-533-0044 PAX N0, 7037722109 COUNTY O~ ROANOKE .pEPT.• OF PI.ANNiNQ AND ZONING 5zQ4 gornard Dr.• p.0. Box 29800 Roanoke, VA 24018 ( 54d 772.2068 FAX (540) 772-2106 c ~ .~r~F u,h~ enly ee~~ as vwd: G naalWd by:~ u / eppUa tea: PC18ZA data:~~~/ `/ ploa~•de issued: a0a deter ~/ / 9 Csoe N~mbet: -. ~l 1 Check type of application filled (check all that appiyl: Q REZONING ®SPECIAL USE C3VARIANCE AppNcant's dame: NORFOLK SOUTHERN RAILWAY Phone: 404-529-149 Zip Gode: 24042 Address: 110 FRANKLIN ROAD SR ROAN014 - Owner'a name: JAMES L. WOLTZ Phone: 540-342-356 Zip Coda: 24011 ' RANRLIN ROAD Address: 23 F Lacatfan of property: POOR MOUNTAIN Tax Map Number:93.00-1-44 Mapiaterial Dlatrka: CATAWBA Community Planning Araa:: BENT MOUNTAIN Size of parcel (al: iSXlstinA Zonin4: A6-3 acres Existing land Uaa: COMMUNICATIONS TOWER AND BUILDING sq.h. ~f , , I{ ,f ~.I l.: .f Pcoposad Zoning: A63 Fer StefY Ua Onry Proposed Land Usa: TOWER AND BUILDING O9t 7~"' Doss the percel meQt the minimum tot area, width, and iront*gb raq~irements of the requested districtt YES X NO lF N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the roqussted Use 7ype1 YES R ____„ NO IF N0, A VARIANCE IS REDUiRED FlflST. if rezgninfl tequeat, are conditions being proffered with this requestT YES NO , ,~ , . , . ~ r ~,~ ,~t.t , , , , , , 1 I . ,1,~~ f3t~ i ~ ~ ( ~ i ! ~ ~ ~ I ~ ~' ~E ~~ I it ~~ ~I , 1 i , , ~ , iii liii'~ , IU, ,N Ik, ijl<f ~- Varlance of Section(s) of the Roanoke County Zon;np Ord;nsnce in order to: la the sppllcatlon complete? Please oheck if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEM5 AAE MISSING OR INCOMPLETE. Ne v r+e v ~ five v X Consultation X 8 1/2" x 11' concept plan Application ><ea X Application Metes and bounds description Proffers, if applioable .luatlflcatlon Water and sewer appilcatlpn X Adjolninq property owners l hrr~by certlty that l sm ei er the caner of the operty or the owners spent or contract purchaser and am dcr/np with the kno ed end a / owner, Owner's Signature: ~~ 1 PAGE 2 a~j'. ~IIZY 96 ~-- SEP-12-96 THU 09 05 RKE CO EKG/PLANNING FAX N0. 7037722108 P, 04 fw Srrf Uso Only: Cas• Namber Please explain how the request furthers the purposes of the Zoning prdinance (Section 30-3) as wets as the purpose found at the beginning of the applicable zoning disuict•classification in the zoning ordinance. This request will not change the present usage of the site, which is a radio and microwave transmitter location. The broadcast tower to be constructed facilitates radio communications for the 800 MHZ system. The site will experience only infrequent visits after installation for the purpose of routine maintenance and testing. This site has, in the past, and will, in the future, fit well with the Agricultural/ Rural Preserve Destrict purpose of the zoning regulation. It does not impact any farming purpose, and requires no public improvements for its operation. Please explain how the project conforms to the genera! guidelines and policies contained in the Roanoke County ~mprehensive Plan. This project conforms to the general guidelines and policies in the Comprehensive Plan by maintaining the present nature of the area as generally forested; developed for radio uses but uninhabited. The installation of this broadcast tower has the incid~e;rtal benefit that it raises antenna heights, so that cutting of trees to clear radio paths is not necessary Please describe the impacLis) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. ' The property will have minor excavation for a poured concrete foundation. This site will be similar to the adjacent and nearby broadcast tower sites, and will be compatible with them. Our installation will not interfere with the radio or microwave communications of Roanoke County. There is no requirement for water or sewer connections. Applicant NORFOLK SOUTHERN RAILWAY The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. PI¢ase answer the following questions as thoroughly as possible. Use additional space if necessary. • ~~~ a'~ • h to Lora Mou++RM iii ti f~~« ~'c, r ~ ~ ,.~ c1 ~1 t ~ o. \ . Fi~wei Polk • C~tcnT: NoRFO~K SouT"H ERN coRP- TtTLt : S 1 T~ PLA 1V ~DET'At ~~ • ~0~ EZ NiOU n1TAtN, Y-RG~n~~A onAwN •r: A--nOVtD •r: owa. wo. OATt: -nOJtCT MO. 'LO •• B iCA1.t ~ N ~ 5 ~ R[VIitD ~.,t~ ~-r r o• `' ~ ~ Sur .~.~ c ~, r 1 ~VV ~~ ~~ .` -y ~ ,. ;~ , . C ., - ~ ~N1 . '. • r M l• . •, 1 J •r. ~' ~ • • ' ~ .~ , ~ ~ ~ • . •~ • •••,, /\ • 1 A J / \ \ \ 7 ~. / / \\ ._~' SITE ~ • ~~ ,. ,~ ., .. ~ ~ r. . •. ,~ ~ ••, ~ \• .M MAP ~~ - ~ .ti ~. 1 I hN • ~• ,,, ,- -. i ~~~))155~~1/ ~i ~~~ r w• f• .s F ~ \ Y R ~ '~ ~ ,~1~ '~ P OR •~1 •, •• ~V ~ ,w .7 . . ;' ~• : ~r' I SITE: __ POOFZ M UNT'A rN LATITUDE: ;~f ~ ~~ ob~~~ N. LONGITUDE=_~D va~ u. a .W GROUND ELEVATION : 3 8 ~ 7 f t. REFERENCE MAP : ~~' S ' G. s_ _• 5 •~~~~D o 0 ~~~~sro~. v~ M t[ l MA N N ~ Y i U R V E Y I N O • [ N• I N t ~ R I N 0 LT 0. a to i i SEP~ 19„ 19961. _ i ~ 48PM Q y s FWT o l e a PwuL 1. FoYtb ~ co>~+wNY .~ ~~ ~~' P.O. 80X 8597 FORT WORTH. TX• 761 Z4-0597 (817) 457-•3QeQ FAX (817) 429-6010 .Tower' 185 FT SELF SUPPORT Loeatlor~ ROANOKE COUNTY, VIRGINIA Cti~nt NATIONWIDE TOWER COMPANY p,=iyn 100 MPH/87 MAH + 1/2" RADTAL ICE According to ANSI/EIA 222-F 1996 i~ I~ ASTM ~ A36 A325 ~ M N M N ,~ M N ~ ~ id ~ x x ~ ~ '~ ~ ~ N '.` M '1 N '~ v r N i. .J ~ ~ r~ ' 1 1 ~ ~ ~_' N ,K c w '~ FrJ ` M +~ ., r- ~ Q ~ ~~' o ~n ~a z x • •o ih N `\ '~. f 1 M ~ ~ ~ x x .--. ti ~ ~ ~ < '~ ~. x x y ~ r - J J d o ~ ~^ ~ '~_ ~5- ~ Lam' ~" 1 1+~ s ~ ~ ~ ~ rr ~ ~ % '~ ~1 @ ~ ,. ~ ~ ~ ~ ~"'~ ~ '•' ~' b x ~ ! ~ 1 M ~ ~ n w •v so •o N ~ ~ ^ ~ M M Y M 1ri 1r~ ~ t;~ C? 1^ ~ $ m m ~ ~ ~ ~ m c c ~a w m ~ ~ `J` o e ? p a i ~ vs i D s v, 9'-6" 185' 1 sor- (7g y,,~ ~N0.029~S~LP 3!3 ~ oos PAUL .I.. FQRIa ANb COMPANY ST RUCTURAL ENGINEER S 360 Est Breed SRrr~t Su-ti 600 Cox+fnbuR Ohio 43Z1S (a1+)-~z1-da7s ~ fAx (e14)-221-2.s4o 'Page 1 Of 4 ey KPB Date 9-11--1996 Job No. 1981898-•A _ ~ Revisia~ No. Qote ~ 2 6 ANTENNA LI ANTENNA SP ~ ~Qa~ 1 . 5 1 (2)PD3~40 (UP) - (2)-1 5/8' 185 2 6 SIDEARMS - 3 1S5 HP-~12 fJ' EWB3 4 155' HP-12 180' EW63 5 140' HP-8 0' EW63 8 115' HP-12 0' EW63 7 115' HP-12 180' EW63 8 705' HP-12 0' EW63 9 90' HP-12 0' EW63 10 85' HP-12 0' EW63 11 50' HP-12 O' EW63 - (1) CLIMBING 1.AgpER - (1) wAVEGUIDE LADDER COAX A55UMED TO BE ALL ON ONE FACE FULL1~ EXPOSED TO THE WIND 1ao• rQPT'ION #1 ~.. .. -~- 120' 100' ~ , 20 80' ST1TCk BOLT ANQ SPACER Ff'. ~ MIDPOINT OF ALL DOUBLE ANGLE YYP 60' 22'-O" 40' TAPER CHANGE 2 20~ jNTERI~R BRACING - 20 (1)-3/8"4~ BQLT EA END ,, EL 10' TO 165' • ~ i=OUNDATION REACTIONS '~ 'UPLIFT: 29'.S KIPS MAX ONE LEG 30'-0 ~~~"""~""111 COMP: 339 KIPS MAX ONE LEG HOR1Z: 5i.s KIPS 1~AAX ONE LEG EST WT STL: 38.7 KIPS '~ -' / P 1. '- ~~ a ~ ~ I ~ ~~ m • uv _ ~_ •~ ~ .., \ ~ i I ,~. ~ ~+ ...~... L ~ ,: - "'~ ~ 1• ' _._ V1C1N1TY MAP ~ __ , 0 .~~ ~^.~ `~ - :~ 1 .- .\ . I / \ / . - ~. ~ - ~-- ~ ~, i y ~' I ~ - ~~ , ~ ~ ~ ; p _ ,~ -~ --....t ~ / I - =_ `\ % ~~, - =_ ~ . .t ^ia ~ /~ ~- ~_ ~i / -~ \ I _ / - .~ _ _\ I `O i J I / i 1 I f .. _, 1,~ ' !i -= ~ ~ ~~ .~ ~ .. T- / Q NORTH .i ~/\ -y\ ~' ___~_~ _` ~_ . -_~/~/ .r •- ~~ ~_ --- \~ / ._ _~~~ ~. ~.~ ,~ ~1~~ ~~ '~ -~~~ ~~~ - ,- _~ ~~1 ,~_ ` ~ .-= ~ `~ ~ ,~ _ ~~ __~ .-:~~ ,~ 1 ~~ ,._._ y ~, _ DEPARTMENT OF PLA.MVIt\rG pETiTfCNER NORFOLK SOUTHERN RAILWAY `- _ A,ND ZQNNG TAX MAP NUMBER(S): 93.00-1-44 •. REQUEST: SPECIAL USE PERMIT ~- BROADCASTING TOWER f~ .A~ ~ ~ / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 1996 ORDINANCE GRANTING A SPECIAL USE PERMIT TO NORFOLK SOIITHERN RAILIPAY TO REPLACE AN EXISTING COMMUNICATIONS TOWER LOCATED APPROXIMATELY 1.75 MILES FROM THE INTERSECTION OF HONEYSUCKLE ROAD AND POOR MOUNTAIN ROAD (TAX MAP NO. 93.00-1-44), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Norfolk Southern Railway has filed a petition to replace an existing communications tower on property owned by James L. Woltz and located approximately 1.75 miles from the intersection of Honeysuckle Road and Poor Mountain Road (Tax Map No. 93.00-1-44) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on November 4, 1996; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on October 22, 1996; the second reading and public hearing on this matter was held on November 19, 1996. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Norfolk Southern Railway to replace an existing communications tower on property owned by James L. Woltz and located approximately 1.75 miles from the intersection of Honeysuckle Road and Poor Mountain Road (Tax Map No. 93.00-1-44) in the Windsor Hills Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: 1) The height of the tower is limited to 170 feet. C:\OFFICE\ W PW IN\ W PDOCS\AGENDA\ZONING\NORFOLIGSO :~Illllllllllllllllllilllllilillllllillliiilllllllllililllllilllll~~llll111lliillilillllllllilllllllillllllllllllllllllllllllllilij,~ ,- ~ _ ~~ _ Q -- _ ,- _ -- _ AGENDA ITEM NO. ,~ APPEA][~ANCE REQUEST /PUBLIC HEARING ORDINANCE CITIZENS COMMENTS SUBJECT: 11Iol~~au~ SU y7~E+e~t/ __ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. ,_ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to do otherwise. _ _ .. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. -- ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. i ~ ~ - ~ ~ i ~~ ~ ~~ ~~ ~ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - _ _- ~tIIIIIli1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111Nlllllllllllllllllilllillllim AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 1996 DENIAL OF ORDINANCE 111996-15 GRANTING A SPECIAL USE PERMIT TO OHIO STATE CELLULAR PHONE CO., INC. TO CONSTRUCT A COMMUNICATIONS TOWER AND BUILDING LOCATED AT THE INTERSECTION OF ROUTE 311 AND NEWPORT ROAD (TAX MAP NO. 13.00-1-55), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Ohio State Cellular Phone Co., Inc. has filed a petition to construct a communications tower and building on property owned by Buddy E. Garman and located at the intersection of Route 311 and Newport Road (Tax Map No. 13.00-1-55) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on November 4, 1996; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on October 22, 1996; the second reading and public hearing on this matter was held on November 19, 1996. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of Supervisor Harrison to deny the Special Use Permit and attach a Statement of Fact and Conclusions to support the denial, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney FINDINGS OF FACT AND CONCLUSIONS PETITION: Ohio State Cellular Phone Co. FILE NO.: 32-11 /96 1. The tower is proposed in the Catawba Valley area of Roanoke County. This Valley is highly valued by its residents and the residents of the County for its unique rural qualities. The Catawba Valley is also the only place in the nation where the Appalachian Trail, National Forest, Virginia Scenic Byway, and the Bicentennial Bicycle Trail intersect. 2. The proposed site is adjacent to an area determined to be eligible for listing on the Virginia and the National Register of Historic Places as a Rural Historic District. 3. The proposed tower site adjoins property of the U.S. Forest Service upon which the Appalachian Trail is located. This trail ascends Cove Mountain after crossing Newport Road and leads to Dragon's Tooth, a popular local attraction, lookout and technical climbing site on the southern end of Cove Mountain. The Appalachian Trail is designated a National Scenic Trail and runs approximately 2,000 miles from Maine to Georgia. 3. The proposed tower, if erected as proposed, would be visible from the Appalachian Trail for a distance of at least 200 yards as one begins the assent of Cove Mountain. 4. The proposed tower is located on property which fronts on Virginia Route 311. Route 311 from Hanging Rock to Covington (via Route 159) in Allegheny County has been designated by the Virginia Department of Transportation as a Scenic Byway. This designation is awarded to highway corridors that bypass major roads and offer the traveler a diversity of visual experiences including significant natural, historical and cultural resources. While the Scenic Byway designation is largely symbolic, the corridor is identified on the Official State Highway Map as an encouragement for tourists to seek out these routes and to boost local pride and identity. 5. The proposed tower, if constructed, would be visible for a distance of one to one and a half miles from the highway, designated by VDOT as a Scenic Byway diminishing the scenic quality of the corridor and reducing the Scenic Byway's potential as a draw for tourism in this region of the County and a 1 November 19, 1996 boost in the County's economic development. 6. According to the applicant's comments at the Planning Commission public hearing, Mr Maty stated that they have just signed a contract with American Electric Power (AEP) to attempt to use their communication and power line towers on which to mount cellular antennas. This cooperative agreement would eliminate the siting of unnecessary towers, since towers are very expensive. He also stated that in order to use AEP's towers, they would need to identify their future needs and compare them with AEP's existing facilities. This comparison might take two years while the proposed tower would be constructed upon approval. 7. The applicant's own comments would indicate that the recent contract with AEP would create alternative locations for cellular antennae in the Catawba Valley without requiring the proposed tower. These options should be fully explored before a 190 foot tower structure is erected in the proposed location. 8. Further, additional comments by the applicant's agent, Mr. Chuck Riley, implied that only two sites, the Catawba Hospital property and the proposed . site, were fully evaluated for the location of a cellular tower. 9. The site is located in the Rural Preserve land use category. The policies that apply in this area do not address communications/broadcasting towers. However, the policies are generally supportive of preserving the rural character and minimizing land use changes that would detract from roads designated as scenic byways. While not officially part of the Comprehensive Plan, preliminary studies have pointed to an increased awareness and concern with the quality of the County's visual resources and the need to protect critical view sheds. 2 November 19, 1996 . ~:..y .~ ~ ~/ ~ ' '. F5 .ww .i , . ~ ~ '~ ' l ~~~ / fOaMOaL c Wi,Tt ' AL FOAEST L ~ .~n' ., . .~aMr. • Roanolx PA ~-~~ . l r-,ar O4s'1~n,V ,/ fi .MMwf .,brhrae, .V,IVW (pn/ P/OC3.00-I-20 - \,~• _ ~~ T DEPARTi~~1T OF PLP.NNI\G OHIO STATE CELLULAR PHONE C.O, p1VD ZONING SPECIAL USE .PERMIT •"~ TAX MAP 13,00=1-55 .,, .. PETITIONER: OHIO STATE CELLULAR PHONE CO. ~ CASE NUMBER: 32-11/96 Planning Commission Hearing Date: November 4, 1996 Board of Supervisors Hearing Date: November 19, 1996 A. REQUEST Petition of Ohio State Cellular Phone Co. Inc. for a Special Use Permit to construct a communications tower and building, located at the intersection of Route 311 and Newport Road, Catawba Magisterial District. B. CITIZEN COMMENTS William Andersen, representing the Craig County Electronic Technology Project Task Force, stated that cellular phone service in Craig County exists in only a couple of spots; it's very limited. We need the phone coverage for medical emergencies. Del Eyer, president of the Catawba Valley Civic League, conducted a survey of about 25 members and found residents poled were evenly split among supporters, opponents and those who were neutral. Sharon Kennedy pointed out that not all neighbors in the area were notified of the proposal. She commented as follows: the Catawba Valley is the only place where the Appalachian Trail, National Forest, Scenic Byway, Bicentennial Bicycle Trail intersect and Roanoke County's preservation of mountain view sheds would be negatively affected by the tower; the microwave dishes were not addressed and if used, should require an additional permit. She asked if AEP had been approached about using their existing towers for piggybacking. Paul McDaniel noted that there was not sufficient time for a meeting with the neighbors. He presented photos showing the site and stated that he had measured the distance where the tower would be visible and disagreed with the cellular folks. C. SUMMARY OF COMMISSION DISCUSSION The Commission inquired about federal permits and microwave dishes. Staff indicated that to their knowledge, no federal permits are required. Don Maty, representing DanCell, commented that microwave dishes are possible but unlikely because there is "no line of sight" to another dish. Mr Maty stated that they have just signed a contract with AEP to attempt to use their communication and power line towers on which to mount cellular antennas. This would keep them from coming to boards to request an unnecessary tower, since towers are very expensive. In response to the Commission, Mr. Maty indicated a dish could be 10 feet in diameter. He also stated that in order to use AEP's towers, they would need to lay out their future needs and compare them with AEP's existing facilities and see where they have a match. This comparison might take two years while the proposed tower would be constructed upon approval. D. RECOMMENDED CONDITIONS 1) The height of the tower structure, excluding any antenna attached to the structure, shall not exceed 190 feet. / -~ «~. 2) The tower structure and all attached support hardware, including any microwave dishes shall be painted a dark tone color (grey, green or blue) so as to better blend into the landscape and reduce visibility and light reflection. 3) No lighting shall be installed on the tower structure or equipment building except for security lighting not to exceed 25 feet in height. 4) This tower shall be structurally designed to carry sufficient loading equivalent to three times the loading initially anticipated to accommodate co-locating of communications equipment of other vendors/providers in order to minimize the proliferation of towers in the vicinity of this site. In addition, by executing the special use permit requested, the applicant agrees to make the tower available for lease within the structural capacity of the tower and at reasonable costs adequate to recover the capital, operating and maintenance costs of the tower location. 5) Access to the tower site shall be generally consistent with the hand drawn sketch labeled as Buddie Eugene Garman property (undated) and which would minimize to the greatest extent possible the impact of cutting and filling. E. COMMISSION ACTION(S) Ms. Hooker commented on the pristine character of the area which is designated as Rural Preserve in the Comprehensive Plan saying that a tower of this size would be seen anywhere from 1 to 1.5 miles on the Scenic Byway. She said that it will impact the undisturbed ridgeline. Although cell phone service is generally needed in this area, this is not the appropriate location for the tower. She moved to recommend denial of the request with the recommended conditions. Mr. Witt expressed concern with the visual character of the Rural Preserve area; one of the vision statements was to protect that visual character. It is highly visible from the Scenic Byway, a recognized asset of the State and the County, and for that reason he will support the motion. The motion to recommend denial resulted in a tie and is forwarded to the Board with the following roll call vote: AYES: Hooker, Witt NAYS: Robinson, Thomason ABSENT: Ross F. DISSENTING PERSPECTIVE Mr. Thomason stated that he will not support the motion saying that the need for this service far outweighs the small amount of unsightliness. Mr. Robinson said he will not support the motion because of the conditions attached to the permit and the fact that the tower will not be located on the highest point of the highest ridge. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other +~'~iL ~~ ti; aot~ ~ Ck~l,-'L+t ~ a ~ ~ Terrance Harrington, ecretary Roanoke County Planning Commission • • STAFF REPORT PART I PETITION: Ohio State Cellular Co. FILE NO.: 32-11/96 PREPARED BY: Jon Hartley DATE PREPARED: October 28, 1996 A. EXECUTIVE SUMMARY An agent of U.S. Cellular is proposing to install a new cellular communications tower in the Catawba Valley along Route 311 at the intersection with Newport Road. This tower is proposed to improve cellular telephone service in the Catawba/Route 311 corridor. It will be visible from the highway, designated by VDOT as a Scenic Byway but would have limited impact on the Appalachian Trail, the National Forest or the more critical scenic attributes of the Catawba Valley. If approved, the height should be limited to 190 feet, lighting should be prohibited, and the tower color and color of any dish installed should be a dark green grey or similar tone to blend in with the terrain. B. DESCRIPTION The petitioner, Ohio State Cellular Co., (doing business as U.S. Cellular) is requesting a special use permit to install a broadcasting tower of less than 200 feet on property located at the southwest corner of Route 311 and Newport Road in the Catawba Magisterial district. The property, 5949 Newport Road, is owned by Buddie Garman and is zoned AG-1, Agricultural. The total Garman property contains approximately 12 acres, while the tower would occupy a 55' X 55' (3,025 sq. Ft.) site. C. APPLICABLE REGULATIONS Federal Regulations: In 1996 the federal government amended the laws that apply to the cellular telephone industry, including guidance on local zoning authority. The Federal Communications Act of 1996 preserved local zoning authority in the siting of broadcasting towers. However, Section 704 of the Act states that such local regulations "I) shall not unreasonably discriminate among providers of functionally equivalent services; and II) shall not prohibit or have the effect of prohibiting the provision of personal wireless services." In adopting this language it was the legislative intent to "provide localities the flexibility to treat facilities that create different visual, aesthetic, or safety concerns differently to the extent permitted under generally applicable zoning requirements." The Act also clearly maintains the FCC's jurisdiction over radio frequency emissions ~~ and any radio interference. Finally, the Act requires substantial written evidence in a written record for any decision to approve or deny a cell site. o .al R g~lations: In the AG-1, Agricultural zoning district, a special use permit must be approved by the Board of Supervisors prior to the installation of a broadcasting tower. The exact height is to be established as a condition of the permit. Additional design standards address lighting, if required by FAA, notification of the FAA and local airport control tower, and setback requirements. Site plan approval, erosion & sediment control permit, a building permit, and a VDOT entrance permit shall be required. PART I I A. ANALYSIS OF EXISTING CONDITIONS ~~g~~y and Vegetation: The site in question is located on the lower slopes of Cove Mountain. The terrain is moderate to steeply sloped and is entirely wooded with a mixture of evergreen and deciduous trees. Fxi_ g~~j~,gical Development: The property in question contains a single family residence and an accessory pole barn structure. The property is served by a driveway off of Newport Road. Surrounding Neighborhood: The surrounding area consists of widely scattered rural residential structures and wooded open space in a relatively mountainous environment. To the north of the property is a small grocery store ,the Catawba Grocery. All of the lands adjoining the property to the west are part of the Jefferson National Forest (as are the lands opposite the property to the east of Route 31 1). Otherwise the predominant feature of the vicinity is the intersection of Route 311 and Newport Road. cultural and Scenic Resources: There are three significant cultural/scenic resources in the vicinity of this proposed tower site. First, the Appalachian Trail, designated a National Scenic Trail, runs directly adjacent to the site proposed for the tower. This trail ascends Cove Mountain after crossing Newport Road and leads to Dragon's Tooth, a popular local attraction, lookout and technical climbing site on the southern end of Cove Mountain. The present trail alignment is located on lands purchased by the National Park Service in order to protect the Trail. Second, Route 311 from Hanging Rock to Covington (via Route 159) in Allegheny • z County has been designated by the Virginia, Department of Transportation as a Scenic Byway. This designation is awarded to highway corridors that bypass major roads and offer the traveler a diversity of visual experiences including significant natural, historical and cultural resources. While the Scenic Byway designation is largely symbolic, the corridor is identified on the Official State Highway Map as an encouragement for tourists to seek out these routes and to boost local pride and identity. Finally, a major portion of the Catawba Valley has been determined to be eligible for listing on the National Register of Historic Places as a Rural Historic District. While the subject property and the northern end of Newport Road was excluded from the potential district, other properties in the vicinity were included. No further action is being taken to pursue official designation on the State or National Registers. B. ANALYSIS OF PROPOSED DEVELOPMENT Site LaKc~ut: The proposed tower site would occupy a 55' X 55' leased plot located on a 12 acre parcel. The site would include a 12' x 20' utility building/equipment shelter along with the 190' freestanding lattice type triangular tower. This tower would measure approximately 20' on each face at the base tapering down as it rises. The site would be surrounded by a chain link fence and would include an alarm system. Access to the site would be provided by a new private drive which would be cut between the existing house and pole barn to exclusively serve the site. Since the site would be unmanned, parking is provided only for maintenance vehicles. Function and Visibility: According to the applicant, the proposed cellular site was selected after evaluating more than a dozen sites in the Catawba vicinity. The objective in picking this site is that it minimizes any adverse impact on the historic, cultural or scenic qualities while meeting the demand for improved cellular telephone coverage along the Route 311 corridor. The tower would initially accommodate a series of whip antenna which would rely on land lines to feed communications traffic back into the system. Should the volume or economics warrant, a microwave link, using a dish, could be established if a line-of-sight with another tower and dish could also be established. Such a dish could be specially coated to reduce reflectivity and better blend into the surrounding landscape. The tower structure would also be designed to allow some additional capacity to accommodate other antenna users. This concept is called co-locating. The applicant has worked closely with the National Forest Service. Their original location was modified to move the site higher on the slope. This allowed the height to be lowered below 200 feet, which eliminates the lighting and red and white painted stripe required by the Federal Aviation Administration. This relocation does, • , /- however, place the site even closer to the Appalachian Trail. According to • representatives of the Appalachian Trail Conference and the Roanoke Trail Club, they have verbally deferred all comments to the evaluation conducted by the National Forest Service. The Forest Service prefers the proposed site rather than the alternate (earlier and lower) site on the property and further recommends that the tower structure and dish be painted a dark color to further reduce its visibility. Although it is difficult to determine the actual impact, staff believes that the tower will be visible from the Appalachian Trail for a distance of approximately 200 yards as one begins the assent of Cove Mountain. Once the tower is passed, it will have no effect on the hiker. The tower should not be visible from Dragon's Tooth or while descending the mountain until within a similar distance from the base of the tower. The tower will however be visible from Route 311 for approximately one quarter to one half mile on either side of Newport Road as graphically depicted in an enhanced photo submitted by the applicant. Public Services: The proposed development will require little if any direct public services. It has been suggested that by enhancing cellular service in this area, it will provide an enhanced safety factor for hikers along the Appalachian Trail, particularly given the recent incidences along the trail, and the frequency of rescue calls resulting from technical rock climbing at Dragon's Tooth. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The site is located in the Rural Preserve land use category. The policies that apply in this areas do not address communications/broadcasting towers. However, the policies are generally supportive of preserving the rural character and minimizing land use changes that would detract from roads designated as scenic byways. While not officially part of the Comprehensive Plan, preliminary studies have pointed to an increased awareness and concern with the quality of the County's visual resources and the need to protect critical view sheds. PART III STAFF CONCLUSIONS The site proposed for the cellular tower is located in such a position that its impact on key scenic resources such as the Appalachian Trail, Dragon's Tooth or the core areas of the Rural Historic district are minimized. Despite this, the tower with associated improvements, if approved, will have a visual impact on the Scenic Byway and will in all likelihood be visible along a short section of the Appalachian Trail. This impact is proposed in order to improve the coverage of cellular communications along the Route 311 corridor. • 4 ~`= .~ If this proposal is considered for approval, the following conditions should be imposed: 1. The height of the tower structure, excluding any antenna attached to the structure, shall not exceed 190 feet. 2. The tower structure and all attached support hardware, including any microwave dishes shall be painted a dark tone color (grey, green or blue) so as to better blend into the landscape and reduce visibility and light reflection. 3. No lighting shall be installed on the tower structure or equipment building except for security lighting not to exceed a height of 25 feet in height. 4. .This tower shall be structurally designed to carry sufficient loading to accommodate co-locating of communications equipment of other vendors/providers in order to minimize the proliferation of towers in the vicinity of this site. In addition, by executing the special use permit requested, the applicant agrees to make the tower available for lease within the structural capacity of the tower and at reasonable costs adequate to recover the capital, operating and maintenance costs of the tower location. • ~ _ SEP 19 ' 96 69 ~ 41 AT1 Sep-1996 1U74LH ur~NCELL USCC PROD VA I• • COUNTY OF ROANOKE 540 366 6883 r. c~.~ _ 02 OERT. Of= PtANN{VG ANO 20fiffNG 5204 8e~nard ar_ P.O. Box 29800 tiaanoke, VA 24018 c SAp' 772.2068 FAX t54a ~ 772-2 Io8 cG~ • y/zY/y~ ~- Foi stall usa only 0 dstl r~e~iw~d:p 6 r~ee~..~I OY= ; tx NO~CStio^ rt. - P 'jt J ACI~ZA d~l~: f~ 1{ - plaea.ds ia vv ~d ~ cos e,t.: /~//`l/~.~ ` Crsa NumD.r. /~ CL/ :s::::l:• .•1:,::1.; -:, ~r •:SK M:w :l-~ •-~7[.'F.;)~l:~lTli:,. ••I J - y_,~_~~ .'~:i -:J~f~:..:~t~: {.• ~< r' '~C: `~S• ~ ~:1~':l'. J:L.Jti:. >: -.1::4 } ..t y... '~. •/:..:.> ::y:i:,: .f.-: ... •hr..""' :a J. ~~~'. ~+, - f,~~.. Lfi r•~ :/. •. .?7 3;1? ?:..-.Qti - lf_ H J.~~s•.ti.: ;••n:...:...... ti ` L.2 ~~...-Jim::;::ae.~r; . : r,.:.51?n::::: ~•. CTeck typo of apptication fiTad {Check yJl Wt apOTY)= C7 ttF24tvtNG ~ SPEG{At. USE C?VAfZ{ANCE ADa;canc's name: Ohio State Cellular Phone Ca., Inc. - A Florida Corporation Phane:3l2-8b4-3899 i W l C cnttun ire ess Address: OBA United totes Cello ar cations Zip Cede: 60631 8470 West Bryn Mawr Ave., Suite 700, Chicago, IL Ownar•s name: Boddie Eugene Garman Pt~cne: 544-384-b183 AddrtSS: 5949 Newport Rd. , Cata~,ba, VA 2.1o Code: 24070 Locaiwn of property: Tax Msp Number: ~_~ _ 1 - 55 West 311 -North on Newport Road. Corner MaQ{steriat Disvitt: Catawba property at Intersection. CCatnrt~urtity Wa+urinp Atea: Catawba Sizs or partN IS1: Existing ~ffinp: p~ - 1 _ 13 acres Existing Land Use: Re5id2r1C2 iq.ft. f•: p: ~ 11• ii•I •a!L:. '•i'71: :;1yJ• •~.; :5:• •:~~~ •~~•::f.`• LLJl~~:1: 'trfil d~r:`_-•i°.Y`• ..:1 ~j~'fi1.44:. : j:::%_l3l:?.':r~.Y:.li:::; :.yTii:ii.~saYr: ~ {_Ii - !e~'~:7iw ..yt.- •:» .ta.t. .Ll ..y.:;'-• : L: I- .; icrr'•1,•!:?:+iL6!-: . -!~ ti s.+'.: %;r Proposed Zoning: t~ - 1 fo+ srNr u:. ~ Proposed land Use: Building and Taxer u.. s,,~ls_ Oees the parcel meet shs rninimtu=e {at area, width, and lsontage raquirtn+tttu of tfie reQussted District? YES X NO ti% NDr A VARIANCE IS >`tEDUIREO FIflST, floes the parcel meet the min;A~utn piteria for t}+e repusste4 Use Type? YES X _ NO (F NO, A VARIANCE IS REOUTftED FIRST. {t razonins request, are Ccrtddons being Proffered with this rsQuest? YES NO -• ~: i:: :-~ : t:: -~= - • L t ::v. r.{ .:.. • +I'Wr - ~•I. = = ~i=!'` i ~ ' `ice ::-;- :::: = .;:: :: - -,-.., ,_ s 7: Yatianct of Sectsnntst of t3~e Roanoke County Zoning OrO~ance in order to: is the application carrfplett7 Phase deck if enc)esad. APPLICATION WILL NOT 9E ACCFF'fED iF ANY OF THESE ITEMS AA>` MtSSttvG OR tivCOMPLEfE_ LVr r M v 1K v' Cansuiwtion 8 112' x 1 I ' toncevt plan Application tee Appaieation Mesas and bocrnds description f'roltus, ii a~)iCable Justification IVIa Water ~ stwtf appficstion AdjoirtinQ property owners ~`"'~ t n..e4y cevri/y rear J a.» e:rher rAe ow~r o/ the p~oparr Q~ rAe owrsei's spear o~ canfracr puict~.aser and 3rf'1 aclinp w:th the know/edge irrd Cansen! of the owner_ ~~ for SrsAr W~ d"rP~ Cas+ Mv*+f:~r / • Apptitant Ohio State Cellular Phone Ca., InC. The Ptanr;inq Commission will study rszenina and special usr permit reQuexrs to dacermine the need and jtcstiticatwn for the cltanQe in tins of pubic health, safety, and aes-esal weltara_ Please answer tt+e fnllowit+q Questions ~s rherou4My u aoss+Dte. Use aQditiQnal space i! necessary. CJ >'teasa ozpliin how th8 regvssz lurtr+us the ~4rQCS8s of th® Zoctinq QrQir+ance {Section 3C-31 as well as the ~V pulpase towns at the btQirfa?u>Q of :!!t appGGa~ie Ztsaittg dSiz~Ct Ctassilic=tion in the zanuzQ wdinanea. The addition of the proposed Cellular Telco Site ~ri1l further ~ purposes of the ordinance by: *Providing emergency crmnnic3tiofu to residents and visitors. *Pr~ovtding a functioning urgency system of t~rrrunication5 that operates during natural disasters. *Er~couragi ng ecattatti c level optt~ent by providing enhar~d tel ecatttvni cati on services . *Assisting enforcetrnt agency's thrtxgh, portable access. Besse explain 31ow the protect Contatms to ttx Qtnaral Sui6si+nss and policies cat~tained in the Raar~aka ~a~-nty ~CorltQreheRSivo Ptart. The property i s i n the rural 1 aM use category tt~~g11 no guidelines pertaining to ca~ni tali on sites are provided by the catlpr'eite~tsive plan. the site was si*~,ated at this partial ar 1 option to solve a coverage void in the area. IE: .Route 311. Please describe tilt impacttsl o! the reduesi on the CroperlY itsetl. ihr adtaitinp Drpparti2s. and ttte SurrOunGirtp 3raa. 35 w4t! as the ie~patts on Duts+ic services and i:ar~ties. indudv+Q waterlsewar, rases. sCh4ois. aarksJr~reation, and lire/res+wa. There i s no .evidence that the property wT 11 be i nfl uerx~d by rhi s installation mar will there be arty it~pact on scftool s, reads, water or sayer. La~+ enfortraraltt, fire and' T25cue services ar? positively impac``.ed. Ad`acent property owners have been cAntzcted and ere have worked extensively with tt>` National Forest Service and Appalachian Trail Conference in the selection of the ?final site location. The tower as planned will be shortened in height approximately 60' from its original design to obviate the need for aviation hazard fighting. We will continue to work wish both the Forest Services and the Appalachian Trail Commission to determine the fins! tower color. United Stacey Porest George Yashington 5162 Valleypointe Parkay Departmeat of Service and Jefferson Roanoke, YA 24019-3050 . ~ Agriculture National Forests ~ ~ File Code: 5400 ~I ~ / r Date: August 7, 2996 ~~~ Donald F, Mary, President DanCell, Inc. 621 S, Navy Blvd. Pensacola. FI. 32507-3334 Dear Mr. Hary: Thank you for your efforts and those of Kr. Chuck Riley with the proposed U.S, Cellular toner site adjoining the Appalachian Trail near Dragons Tooth in Roanoke County, Virginia, Both of you have bean very responsive to our concerns about the visual protection of this National Scenic Trail. I appreciate that you have found a location enabling you to reduce the tower height to eliminate the lighting and the red/white striping requirements. Although very close to the National Forest property boundary and. the Appalachian Trail, the tower site would be at a lower elevation which would screen views of-the ground level facilities. If the tower could be of a color to blend in with the surrounding vegetation, the views from the Appalachian Trail would be further mitigated. Considering the Appalachian Trail, the second site on Mr. German's property would be the better location. Sincerely, ~~ YILLIAH-E. DAMON, JR. Forest Supervisor •~ FS~20a29a (5/84) i~ SEP 19 '96 09~41AM D anCell, txc. September 19, 1996 Mr. Jonathan Hartley Department of Plazzning and Zoning Roanoke County Post Office Box 29800 Roanoke, Virginia 24018 Dear Mr. Hartley: 621 S. Navy BNd. Pensacoie, FI 32507-333a Thank you for your guidance in the preparation of our Special Use Application. As you are aware. DanCell, Inc. is acting as agent for United States Cellular Corporation (USCG) in the central V`lrgYnia area. This activity is an integral component of a major effort on USCC's part to integrate numerous individual cellular markets into one operating entity, with the goal of improving service to the entire consumer community. Numerous candidate locations were considered prior to the selection of the Garman property located on Route 311 outside of Catawba. On behalf of our client, we propose to erect a telecommunications tower of less . -than 200' in height along with apre-assembled, masonry building to house the required radio equipment. The secured area would be 55' by ~5' in sire. This area would be fenced and neatly graveled as would the access drive.'... Extensive consultations have been held with both the National Forest Service and the Appalachian Trail Conference in the site selection process. Your kind consideration of this request is appreciated. Please contact us ewe can be helpful in any way. Cor ally, onald F. Maty President • TEt. (90a) a53-99ia FAX (904) 453-986 PflOViDING' TVpNKEY CELLULAF DEVELOPMENT, CON$lJLTINCj AND SYSTEM IMPLEMENTATION 3` ~~ ~ ~ Z~ i• • C,,A-caw 8A - F~,zo~~o S~-r~ C-~A~'t~A~a ~+z.~ - 5944 t•l~utporr ~sav . TAX • MAP: ~ 3: oo .-• ~ - 55 - Z'ctiE.P AC-3-j- . D~~ t3odK 573- ~ ~ ~ o Sa ~ t T"~ ~... -~ IZ' 1~ ZO ` `To vVE.R ~ ~ t.~ss THA~t 2rx~ To'EI.iM ttJA'T~ _ ~A7AQi~ ~16t N TS hS.JC ~Eo~ w~t-~ p~~~-n~ ~ . ~'AA 4~~cs ir~p U~s~~~t_~zv ~~~ c~~s UN 1T~p STATES STAt~L~P4RD GoMFaoclNt cor•s~~rgc~izA'T'i o~ -T= .~ ~~ ~' s~-~ F XT~RZ~l~.L ~MERE~,t~1C.~1 ~~~t~,TTJP`~~ S~~ER. oR ~lA-[~~.- ~-~T RE4~ t R~~. ~.u-~ZtT~ - ~ crE ~u u...~( At~M~D - Clkt L.i ~ Lt ~ tt~~3,,.~E '~~~ ~5~~ ~' l U~-S. ~artESZ 1~cwsSZ.~Cbvty T~~15 ~- T®CN v ~ 'CAL P-~ R ~~ S~5 ~7C-'C~'~t'.'l I f-t~ +~~/irTtD~l ~JE 51 ~ -J . • ~- ~~~At`.~PJ~t%~I l ~ EIS ~~'SEt_7t~~ ~ t l-l__ ~-~,~ ~M•E ~-~`C£ ~~. 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I ~ J '_ ~~: 1` ti;~. ~. ~ r - .,~o•wa~c c airn ` ~OREST AI G ~ . ~ !a 1 ~ / ~ 4 :::, , r- 'o, ,..~Jltlr. ~ - T- 2 _ D NORTH I _ ~ * DEPARTi~~1'I' OF PLANNI\'G OHIO STATE CELLULAR PHONE CO. ~- Ps'~D ZONING SPECIAL USE PERMIT .; .. TAX MAP 13.00=1-55 /r ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 1996 ORDINANCE GRANTING A SPECIAL USE PERMIT TO OHIO STATE CELLOLAR PHONE CO., INC. TO CONSTRUCT A COMMUNICATIONS TOWER AND BUILDING LOCATED AT THE INTERSECTION OF ROUTE 311 AND NEWPORT ROAD (TAX MAP NO. 13.00-1-55), CATAWBA MAGISTERIAL DIS- TRICT WHEREAS, Ohio State Cellular Phone Co., Inc. has filed a petition to construct a communications tower and building on property owned by Buddy E. Garman and located at the intersection of Route 311 and Newport Road (Tax Map No. 13.00-1-55) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on November 4, 1996; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on October 22, 1996; the second reading and public hearing on this matter was held on November 19, 1996. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Ohio State Cellular Phone Co., Inc. to construct a communications tower and building on property owned by Buddy E. Garman, located at the intersection of Route 311 and Newport Road (Tax Map No. 13.00-1-55) in the Catawba Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: 1. The height of the tower structure, excluding any antenna attached to the structure, shall not exceed 190 feet. 2. The tower structure and all attached support hardware, including any microwave dishes shall be painted a dark tone color (grey, green or blue) so as to better blend into the landscape and reduce visibility and light reflection. 3. No lighting shall be installed on the tower structure or equipment building except for security lighting not to exceed 25 feet in height. 4. This tower shall be structurally designed to carry sufficient loading equivalent to three times the loading initially anticipated to accommodate co-locating of communications equipment of other vendors/providers in order to minimize the proliferation of towers in the vicinity of this site. In addition, by executing the special use permit requested, the applicant agrees to make the tower available for lease within the structural capacity of the tower and at reasonable costs adequate to recover the capital, operating and maintenance costs of the tower location. 5. Access to the tower site shall be generally consistent with the hand drawn sketch labeled as Buddie Eugene Garman property (undated) and which would minimize to the greatest extent possible the impact of cutting and filling. C:\OFFICE\ WPWIN\ WPDOCS\AGENDA\ZONING\OHIO.CEL ~Illlllllllllllllllllllllilllillllllillllllllllllilillllllll111111111111111111111111111111111111111111111111111111111111111111111~ .~ ~ '~`S ~ / ` ~ ~ ~ ~ ~ U ~ ~ ~ ~, = AGENDA ITEM NO. _ ,~, _ _ _ _ _ _ APPE CE REQUEST PUBLIC HEARING ORDINANCE CITIZENS COMMENTS __ SUBJECT: ~u1 e,~ ~ ,~ C -_ -_ I would like the Chairman of the Board of Su ervisors to reco nize me Burin the P g g s meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each s Baker will be iven between three to five minutes to comment whethe P speaking as an individual or representative. The Chairman will c ,decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to _ -,. -_ do otherwise. _ c ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. c ^ Both speakers and the audience will exercise courtesy at all times. __ ^ Speakers are requested to leave any written statements and/or comments = with the clerk. __ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. __ __ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ - mllllllllilllllllllllllilllllllillllillllilllillllllilllllllillllillllllllllllllllliliililillllllllllllillllllllilllliiililllllll~ j~lllllllllllllillilllllllllllllllllllllllilllllllllilllilll.Illlllil.IiIIIIIiIIIIIIIIIIIIIIIIIIIiIIIIIIIIIIIIIIIIIiIIIiIIIIIIIIiIIIj~,I _ _ _ _ - - _ _ - - _ _ s -_ ~ ~~ c AGENDA ITEM NO. T - ~- '~ _, _ _ _ _ a _~ APPE CE REQUEST ~ ~. t~ ~ ~~ PUBLIC HEARING ORDINANCE SC CITIZENS COMMENTS c __ SUBJECT:... ~~-~.- Cawu~ c~ ~~~~ _ _ -_ __ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each s Baker will be iven between three to five minutes to comment c whethe P speaking as an individual or representative. The Chairman will - decide the time limit based on the number of citizens speakin on an issue, = and will enforce the rule unless instructed by the majority o~the Board to do otherwise. _ _ . ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. c ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. _ ... ^ Both speakers and the audience will exercise courtesy at all times. __ ^ Speakers are requested to leave any written statements and/or comments = with the clerk. __ c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. -_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - _ = - __ __ 11~Ililllillillilllllllllllllllllillllillllllililllllilllllllllllilillllllilllllllllllllllllllllllllillllllllllllllllllliilllilllllm l,(~IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIUIIIIIIIiIIIIIIiIIIIIIIlUllllillllllllllllllllllllllillllllllilllllllllllllllilllllllilllljj) _ - ~_ - i:° _ i ~ ° ~ ° ~ ° ~- 3 }._.__ _ AGENDA ITEM NO. ° i - _ _ ° APPE CE REQUEST ° _ _ ° _ __ _ _ _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS c ° _ ° ~,~. -_ -_ ° SUB CT. !~'L4y~.G~/~;' ~~~~ ° ,° -_ ° I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED °_ BELOW: ° -_ _ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to = ° _ do otherwise. - c . ° ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ° ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. '- _ ... ^ Both speakers and the audience will exercise courtesy at all times. ° ^ Speakers are requested to leave any written statements and/or comments ° ° with the clerk. _ c ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. ° ° ° ° PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c ° ° ° ° ° _ ° ° ° ~. ° _ ° °_ ~~ ° ° ° ° - _ ° ° O ~ _ ° ° ~~ ~~ NAME DI~/I~'G.~ ° _ ° _ ° ° ° _ ° ° °_ ° ° ° ADDRESS ~~ O ~iL. ~R.I T ~ ~ ~ Et~iL~ '- ° ° ° ° ° _ _ ° PHONE ° ° ~6~ -G~'g3 = mlllllllllilllllllllllllllllllllillilllllllilllllllllllllilllllililllllillillilil Illllllliillllllllllilllilllllllllllilillllllllim ~,-~Illllllllllllllillllililllllllilllllllllillillllllllllilll,lllllllllllllll~llllllllllllllllllilllliilillllllllllllllllilllillllll~,~ _ _ / o ~, _ AGENDA ITEM NO. T- ~ c _. APPEAI~:ANCE REQUEST -_ PUBLIC HEARING V ORDINANCE CITIZENS COMMENTS SUBJECT: ~' ~~ Y~ ~"~'1 ~ ~~ i~v ~ ~' . c I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WREN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: __ ^ Each speaker will be given between three to five minutes to comment c whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority o~the Board to = do otherwise. _ _ . ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized -_ speaker and audience members is not allowed. __ ^ Both speakers and the audience will exercise courtesy at all times. _ _ ^ Speakers are requested to leave any written statements and/or comments c with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. -_ _ a ~ ~ ~ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK i ~ ~ ~ ~ ~ ~ ~~ ~ ~ ~ ~ I mlllllllllllilllillllliillllillllllllilllililllllililllllilllllllillllillllllllilllllllilllllllllllllllillllllllillllllilllllltllm I~ ~Illilllllllllllllilllllililllllllllillllillllllllliiillllillllllllillilllilllllllllllillllllillllilllllllllllllllllllllilllilill,(~,) - ,.~- - AGENDA ITEM NO. I ' _ _ = A.PPE CE REQUEST _ _ -_ UBLIC HEARING ORDINANCE CITIZENS COMMENTS .. • -_ - r - _ - SUBJECT: ~ ~~ ,~ ~- ~-~- t (~ ~~- f-Y`I~-- C-~sI I uG~, _ _ _ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c =_ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to _ _ _... do otherwise. c ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. -_ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments __ with the clerk. __ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH .THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. -_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ c fillillllllillllilillllillllliilllllllllllllllllllllilllllllllllllillllllillllllilllilllltlllllillllillliillilllllllllllilililiillm llIII111111111111111111111111111111111111111111111111111tItIlillCltlltllllllllllillllllllillllillllillllllll111111111111111111111~ _ _ _ _ __ _ ~~ - AGENDA ITEM NO. ~_ - = = __ - = = APPE CE REQUEST _ _ _ _ PUBLIC HEARING ORDINANCE I ~:"CO S SUB~CT~~ ~ ~e ct a I USA ~~¢ ~ ~ ~~` ~~r ~d ~2 ~' U ~ v~ ~ I ~_ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. = WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: -_ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c = decide the time Iimit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. .. - -- -. ._ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. :- - = ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. - - =_ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments vnth the clerk. ._ - - ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP - SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. - =_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ - - = = = - = =_ NAME e r ..1 ~ -.e (' - _ _ ADDRESS ~ ~~.G ~ ~( ~,~~~~ A V a - _ - PHONE ~~~`~ ~'~~} ,_ miiIIIIIIIIIII11111111III~Ulllillilililtillll~ltttlillllllltl IIU1lllliillDpl111111111111111111111111111'~ ~Illlliillllllllllllllllllllllllllllillllilllllllllillllllllllllllllililllllilllilllllilllllllllllllllllllllilllilllllllllllllll~ ,_ i ~~ ~~ ~ ~ ~~ ~ ~ ~ ~ ~ ~ ~~ ~~ AGENDA ITEM NO. ~= Z APPE CE REQUEST UBLIC HEARING ORDINANCE CITIZENS COMMENT -~ -_ __ SUBJECT: .• ~~h __ ,~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED i ~ BELOW: _ ^ Each s Baker will be iven between three to five minutes to comment whethe P speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to ;_ do otherwise. - ^ Speaker will be limited to a presentation of their point of view only. __ Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized ~_ speaker and audience members is not allowed. __ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. __ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. __ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c _. mllilllllllllllllllllllllllllliiilllillllilllilllliilllllilllllillllllillllllllil Illllllilllllllllllillllllllllllilllllllllllllllm )~I1111111111111111IIIIIIIIIIIIIIIIIIIIIIIIIII llllllillilllliillll111111111111111111111111111111111111111111111111111111111111111~ _ _ _ _ _ _ _ _ -_ AGENDA ITEM NO. ~ a~ - - _ ~. - APpE _ CE REQUEST ~_ a ~~ ~ ~~ PUBLIC HEARING ORDINANCE -CITIZENS COMMENTS _, - _ _ - -3rd _ I would like the Chairman of the Board of Supervisors to recognize rrie during the c meeting on the above matter so that I may comment. o ~ a WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: - - ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. ~ . ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. - ., = v ^ All comments must be directed to the Board. Debate between a recognized o __ speaker and audience members is not allowed. =_ o - ^ Both speakers and the audience will exercise courtesy at all times. - ^ Speakers are requested to leave any written statements and/or comments v with the clerk. • ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. __ - PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - - - - - - _ - - - _ - - - - - - - - - - _ - - - ~ - _ _ - NAME 0~ - _ - _ _ _ __ _ _ - _ - - - ADDRESS Jig ~~5 C (~ 4 ~ ~ ~~ V ~~~~ ~~ , _ - _ _ - - - - PHONE ~ ~ ~ ~ ~ '~ ~ ~ " ~(~01~' '" _ - mllllilllillllllllliiillllllillilllillillllllillllllllllllllllllllllllilllllllllllillllllllillllulllliltililllillllllllllllllll~ ~, ~,(~IIIIIIIIIIU11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111,11J ~_ _ ~- - _ _ AGENDA ITEM NO. - ~ " _ _ A.PPE CE REQUEST =_ __ _ PUBLIC HEARING ORDINANCE ; . CITIZENS COMMENTS -_ -_ SUBJECT: `,.~.' ~ 'i. l '~> ~ i ~ ` _.~~ ~_ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c a ~_ s ~ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. _ __ .. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. -_ ^ Both speakers and the audience will exercise courtesy at all times. -_ ^ Speakers are requested to leave any written statements and/or comments c with the clerk. __ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ e .-~ ,l _ I NAME ~,:~ (~' ~_~ ~~ ~ r` r__- -, >; =- ~; ~`~ i ADDRESS ~ `..~ ~ ~~;~ ~ 1 c s ~_ J ~ c PHONE ` ~ `7 r ~ - ~ ~~ ~ (_ ~ , ~" 1 ~-- c filllllllliillllllllllllllllllliilfillllllllililllllllll11111IIIillllillilllllllillhill iiillllllllllillillfillllillllllllilllilllm ~ ~IIIIUIIIIIIIIIIIIIIIIIIIIIIUIIIIIlIIIIIIIIIIIIIIII1111111111111111111111111111111111111111111111illlllllllllllllllliillllillllll,~ ,_ _ _ _ - -- - - - ..~ _ AGENDA ITEM NO. ~ - - ~ - ~~ ~. A,PPE CE REQUEST _ _ - _ - _ __ __ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS - - i ( ~ ~ ~~ SUBJECT: ~~ r, := r~; L~~ u,C~~'t.~(.~-~-.-~.,~y,J -~e~ ~,N~~~~'' - ~ - ~ - ~_ -_ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED " BELOW: a ~_ s - ^ Each speaker will be given between three to five minutes to comment = whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. _ c ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. = ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. _. -_ ^ Both speakers and the audience will exercise courtesy at all times. _. -_ = ^ Speakers are requested to leave any written statements and/or comments - with the clerk. ~" __ =_ ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - _ - - _ - - - -_ - - - - ~ O - ~~ - . ~. NAME f ~ d~ . ~'~~~1'Yr'(,.ZY~' - - _ -_ ADDRESS ~ ~ ~ ( l/i„)~?.~ S~~'~ j ~ ~~~ - -_ - - - '" PHONE ~ ~ ~ " r! ~ ~ ~ - filllllilllillllllilllliillllllllllillllllllilillllllililllllillllilllllllllllllillllillllllllllllllllllllllllllllllllllllillillllm ~ 11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111~~,- _ _ _ _ - ~ _ AGENDA ITEM NO. ` ~---. a ~ APPE CE REQUEST _ _ PUBLIC HEARING ORDINANCE : ,: CITIZENS COMMENTS c _, __ -_ ~- _ SUBJECT: ~ ~ ~ (Ur. ~ ~ ''' f `( ~% ~2 -t / ~ ~.~ ~v - _ _ __ I would like the Chairman of the Board of Su ervisors to reco nize me Burin the P g g meeting on the above matter so that I may comment. ,~ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES. LISTED -_ BELOW: c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c c decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to = = do otherwise. _ _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized = speaker and audience members is not allowed. _ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments -_ ° with the clerk. '" ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c c -_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK filllllllllilllllllillllllllilllllllllllil1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111~ -- ~IlllllllllllllllillllliifllllllllllillllillilllllliiflllllllElllldli~illllllllllllllillllllllllllllllllllllllllilllllllllllllll~ _ _ ~_ i ~ i ~ i ~ i ~_ = AGENDA ITEM NO. ~ ~ +~- APPE CE REQUEST =_ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS -~''') SUBJECT: ~c'`{ f ~ ~_c `~`;:'`7t-') f,~' f'' G,~.,/,,t..2---" .~ _ _ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: __ ^ Each speaker will be given between three to five minutes to comment c whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to = do otherwise. _ _ .. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized __ speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. __ ^ Speakers are requested to leave any written statements and/or comments with the clerk. __ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK NAME . ,~ ti> '~ ~ s ~ ,,,..--_ __ ,. ,r ADDRESS ~ C"~~~ ,~._..)~" ~ ~' .~ `~ ~, - , __ ,~~ PHONE /`~~~~~',,~ ~~ ~ ~ ~~~~ fiiiiiuniiiiiiiiiiiuiimiiiiiiiiiniiiin~iniiiiiininnuiiiniiuuiiiiiiiiiiiimnniiiiiiiiiiiiiiiuiuniiiiiuniiin111 ~111lIIIIIIIIIIIIIIIIIIIIiUIUlllllllllillllllllllilllllllllllllllil~lllll~lillllllillllllllllilllllllllllllllllllllilillllllllllj,~ _ _ _ _ _ _ a_ ~ AGENDA ITEM NO. C a ~ ~~ ~ ~~ ~. _ _ - APPE CE REQUEST -_ PUBLIC HEARING ORDINANCE "" CITIZENS COMMENTS \ __ SUBJECT: ~' r' ~ l ~ ~ ~ v ~-,,~ -P __ I would like the Chairman of the Board of Supervisors to recognize me during the ._ meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED __ BELOW: c _ ^ Each speaker will be given between three to five minutes to comment c whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, ,= and will enforce the rule unless instructed by the majority ot~the Board to °" do otherwise. ~' --.. _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. ^ ~ Both speakers and the audience will exercise courtesy at all times. _ _ _ ^ Speakers are requested to leave any written statements and/or comments c with the clerk. i ~ S ~~ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c = ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c _ - ~ _ ~ O a \ ~~ NAME 1 ~ ~, ~ I, t~ ~~ ~-1 ~ ~ ` ~ ~-~ -_ ADDRESS `Z ~ j ~ 4 ~- 2 ~ `~~ d ~-~ ~_ ~ L~ ~~ ~ -~ ~``'"' ,~ w PHONE ~ ~ l~ ~ ~ L(_ ~ ~ ~ m 11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111m tnlnnnnnnnnnlrnnnnunnnn~nnnnnnltrnnt1u1111ltfltl111UlllliltlllllllllltllilflllltltllllllitllltltllttJj( ,, -_ a -r- AGENDA ITEM NO. .. -- APPE CE REQUEST ,~ PUBLIC HEARING ORDINANCE "" CITIZENS COMMENTS ~, ... - _ SUBJECT: C ~ t~-1~ ~-- ~ ~ ~ ,~ ~~ ---- _ - I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. '~ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: _ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority o~the Board to do otherwise. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the .Chairman. - __ ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. c ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOTVING THE INDIVIDUAL TO REPRESENT THEM. o. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ _ a ~~ .~ NAME ~ ~ ~, I,~~ _ ~~ ~. ~_ ( c ADDRESS ~ ~ ~ ~ ~~ ~~ ~~ ~~~~---~ C~ ~~ ~~~ l~ C~ c ~_ PHONE S ~ l,~ ' ~; ~' ~ ~ ~ ~ ~-' ~ _ IIlIIIIIIilllllllllllllllllllllilllillilllillllllllillillllllllliillllllllllllililillllllllllllllllllllllilllillllllllllilililll'~I JlilliUiiililliiiliiiliiililUi111ii111iliN1i1111i1U1111I111i111i1i11iI111111111iliiUlUillllllllllllilllillillliliillil11111,(j~ r ~ ^ ~ ^ ~ ^ ~ ~ r ._, 3 ~ AGENDA ITEM NO. ~" _~i- - - APPE CE REQUEST PUBLIC HEARING ORDINANCE CITIZENS COMMENTS _ .~. _ SUBJECT: DPI ~ ~T ~~~ ~ - I would like the Chairman of the Board of Supervisors to recognize me during the - meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED =_ BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. - _ - __ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. -_ ^ All comments must be directed to the Board. Debate between arecognized = speaker and audience members is not allowed. __ ^ Both speakers and the audience will exercise courtesy at all times. _ ^ Speakers are requested to leave any written statements and/or comments _ with the clerk. ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP =. ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c a _ ~IIIIIIIIIillllllllllllllllllllillllllllll IIIIIillllllllllllllllllll Illlillllillllllilililllllllllillllllllllllllllilllilllllilllm 1996 CRAIG COUNTY ELECTRONIC TECHNOLOGY PROJECT TASK FORCE CONTACT: DR. WILLIAM C. ANDERSEN, JR ' NEW CASTLE MEDICAL CENTER P O BOX 328 NEW CASTLE VA 24127 540/864-5151(V1(), 540/864-7108(H) FAX: 540/864-5963 MEMBERS ATKINSON, GARY R., GROSECLOSE, GERALD SETZER, CHERYL REGIONAL DIRECTOR MANAGER MGR -DIRECT LINE CARGO MGMT SVCS VA'S CTR FOR INNOVATIVE CRAIG-BOTETOURT ELECTRIC COOP (INTERNATIONAL WWW BUSINESS) TECHNOLOGY -MEZZANINE LEVEL P O BOX 265 RT 1 BOX 1395 212 S JEFFERSON ST NEW CASTLE VA 24127 NEW CASTLE VA 24127 ROANOKE VA 24011 540/864-5121 540/864-6770 540/857-7304 FAX - 540/857-7302 INTERNET: gary@pcmail.cit.org BOSTiC, J. W., JR. HARMS, JERRALD M. SNEAD, DEBORAH D EXECUTIVE VICE PRESIDENT MANAGER EXTENSION AGENT THE FARMERS i;< MERCHANTS NEW CASTLE TELEPHONE CO CRAIG CO EXTENSION BANK OF CRAIG CO P O BOX 428 P O BOX 267 P O BOX 399 NEW CASTLE VA 24127 NEW CASTLE VA 24127 NEW CASTLE VA 24127 ~ 540/864-5131 540/864-5812 (FAX: 540/864-6732) 540/864-5156 E-MAIL: ex045@vt.edu ' CARTER, STEPHEN A. HELENS, M. DALLAS, JR. ~ SOUTHWORTH, KAREN CRAIG CO ADMINISTRATOR SUPERINTENDENT ACCOUNTING MGR P O BOX 308 CRAIG CO SCHOOLS NECESSARY ORGANICS INC NEW CASTLE VA 24127 P O BOX 245 422 SALEM AVE - P 0 BOX 305 540/864-5010 NEW CASTLE VA 24127 NEW CASTLE VA 24127 FAX: 540/864-6732 540/864-5191 540/864-5103 FAX: 540/864-5186 CECERE, THOMAS W., PHD HUFF, W. DALE, JR., ASLA STAHL, ROBERT ASSOCIATE PROF/PROGRAM HEAD LANDSCAPE ARCHITECT CRAIG-BOTETOURT ELECTRIC COOP MICROCOMPUTER STUDIES NEW CASTLE RANGER DISTRICT P O BOX 265 VA WESTERN COMMUNITY COLLEGE P O BOX 246 NEW CASTLE VA 24127 P O BOX 14007 NEW CASTLE VA 24127 ~ 540186-5121 ROANOKE VA 24038 540/864-5195 540/857-7247, FAX: 540/857-7544 COHILL, ANDY HUGHES, REV. JERRY R. VAUGHN, DANNY BLACKSBURG ELECTRONIC VILLAGE RT 1 BOX 974 NETWORK MGR 1700 PRATT DR NEW CASTLE VA 24127 CITIZENS INTERNET BLACKSBURG VA 24060 540/864-7456 P O BOX 137 540/231-7855 (DIRECT) INTERNET: jhughes@swva.net FLOYD VA 24091 540/231-4423 (COURTNEY) 540/745-4101 (1-800-941-0426) COLEMAN, MS BECKY MALONE, DANIEL K. VINES, MEAL T. TELECOMMUNICATIONS COOR 37340 BOLYN RD EXTENSION INFO SPEC & COOR C/O THE OFFICE OF THE HONORABLE PURCELLVILLE VA 22132-9218 137 SMYTH HALL FREDERICK C BOUCHER 540/338-4738 VIRGINIA TECH 118 E MAIN ST FAX: 540/338-5152 BLACKSBURG VA 24061-0437 ABINGTON VA 24210 540/231-&879 (FAX: 540/231-7246) 540/628-1145 COSBY, MARY PAGE MATTOX, ED DIRECTOR OF INSTRUCTION MANAGER CRAIG CO SCHOOLS DESIGNED TELECOMMUNICATIONS INC P 0 BOX 245 301 KESSLER MILL RD NEW CASTLE VA 24127 SALEM VA 24153 540/864-5191 540/389-0104(V1n FAX: 540/389-0503 CUMBEE, STANLEY MORRIS, ADELE MANAGER DIRECTOR OF TECHNOLOGY PEMBROKE TELEPHONE COOPERATIVE CRAIG CO SCHOOLS P 0 BOX 549 P O BOX 268 PEMBROKE VA 24136 NEW CASTLE VA 24127 i 540/626-7111 540/864-5185 1996 CRAIG COUNTY ELECTRONIC TECHNOLOGY PROJECT TASK FORCE CONTACT: DR. WILLIAM C. ANDERSEN, JR NEW CASTLE MEDICAL CENTER P 0 BOX 328 NEW CASTLE VA 24127 540/864-5151(Vln, 540/864-7108(H) FAX: 540/864-5963 MEMBERS ATKINSON, GARY R., GROSECLOSE, GERALD SETZER, CHERYL REGIONAL DIRECTOR MANAGER MGR -DIRECT LINE CARGO MGMT SVCS VA'S CTR FOR INNOVATIVE CRAIG-BOTETOURT ELECTRIC COOP (INTERNATIONAL WWW BUSINESS) TECHNOLOGY -MEZZANINE LEVEL P O BOX 265 RT 1 BOX 1395 212 S JEFFERSON ST NEW CASTLE VA 24127 NEW CASTLE VA 24127 ROANOKE VA 24011 540/864-5121 540/864-6770 540/857-7304 FAX - 540/857-7302 INTERNET: gary@pcmail.cit.org BOSTIC, J. W., JR. HARMS, JERRALD M. SNEAD, DEBORAH D EXECUTIVE VICE PRESIDENT MANAGER EXTENSION AGENT THE FARMERS ~ MERCHANTS NEW CASTLE TELEPHONE CO CRAIG CO EXTENSION BANK OF CRAIG CO P O BOX 428 P 0 BOX 267 P O BOX 399 NEW CASTLE VA 24127 NEW CASTLE VA 24127 NEW CASTLE VA 24127 „~ 540/864-5131 540/864-5812 (FAX: 540/864-6732) 540/864-5156 E-MAIL: ex045@vt.edu CARTER, STEPHEN A. HELENS, M. DALLAS, JR. ~ SOUTHWORTH, KAREN CRAIG CO ADMINISTRATOR SUPERINTENDENT ACCOUNTING MGR P O BOX 308 CRAIG CO SCHOOLS NECESSARY ORGANICS INC NEW CASTLE VA 24127 P O BOX 245 422 SALEM AVE - P O BOX 305 540/864-5010 NEW CASTLE VA 24127 NEW CASTLE VA 24127 FAX: 540/864-6732 540/864-5191 540/864-5103 FAX: 540!864-5186 CECERE, THOMAS W., PHD HUFF, W. DALE, JR., ASLA STAHL, ROBERT ASSOCIATE PROFIPROGRAM HEAD ~ LANDSCAPE ARCHITECT CRAIG-BOTETOURT ELECTRIC COOP MICROCOMPUTER STUDIES NEW CASTLE RANGER DISTRICT P 0 BOX 265 VA WESTERN COMMUNITY COLLEGE P O BOX 246 NEW CASTLE VA 24127 P 0 BOX 14007 NEW CASTLE VA 24127 ~ 540/86-5121 ROANOKE VA 24038 540/864-5195 540/857-7247, FAX: 540/857-7544 COHILL, ANDY HUGHES, REV. JERRY R. VAUGHN, DANNY BLACKSBURG ELECTRONIC VILLAGE RT 1 BOX 974 NETWORK MGR 1700 PRATT DR NEW CASTLE VA 24127 CITIZENS INTERNET BLACKSBURG VA 24060 540/864-7456 P O BOX 137 540/231-7855 (DIRECT) INTERNET: jhughes@swva.net FLOYD VA 24091 540/231-4423 (COURTNEY) 540/745-4101 (1-800-941-0426) COLEMAN, MS BECKY MALONE, DANIEL K. VINES, NEAL T. TELECOMMUNICATIONS COOR 37340 BOLYN RD EXTENSION INFO SPEC & COOR C/0 THE OFFICE OF THE HONORABLE PURCELLVILLE VA 22132-9218 137 SMYTH HALL FREDERICK C BOUCHER 540/338-4738 VIRGINIA TECH 118 E MAIN ST FAX: 540/338-5152 BLACKSBURG VA 24061-0437 ABINGTON VA 24210 540/231-6879 (FAX: 540/231-7246) 540/628-1145 COSBY, MARY PAGE MATTOX, ED DIRECTOR OF INSTRUCTION MANAGER CRAIG CO SCHOOLS DESIGNED TELECOMMUNICATIONS INC P O BOX 245 301 KESSLER MILL RD NEW CASTLE VA 24127 SALEM VA 24153 540!864-5191 540/389-0104(VV) FAX: 540/389-0503 CUMBEE, STANLEY MORRIS, ADELE MANAGER DIRECTOR OF TECHNOLOGY PEMBROKE TELEPHONE COOPERATIVE CRAIG CO SCHOOLS P O BOX 549 P 0 BOX 268 PEMBROKE VA 24136 NEW CASTLE VA 24127 540/626-7111 540/864-5185 1996 CRAIG COUNTY ELECTRONIC TECHNOLOGY PROJECT TASK FORCE CONTACT: DR. WILLIAM C. ANDERSEN, JR NEW CASTLE MEDICAL CENTER P O BOX 328 NEW CASTLE VA 24127 540/864-5151(V1/), 540/864-7108(H) FAX: 540/864-5963 MEMBERS ATKINSON, GARY R., GROSECLOSE, GERALD SETZER CHERYL REGIONAL DIRECTOR MANAGER , MGR -DIRECT LINE CARGO MGMT SVCS VA'S CTR FOR INNOVATIVE CRAIG-80TETOURT ELECTRIC COOP (INTERNATIONAL WWW BUSINESS) TECHNOLOGY -MEZZANINE LEVEL P O BOX 265 RT 1 BOX 1395 212 S JEFFERSON ST NEW CASTLE VA 24127 NEW CASTLE VA 24127 ROANOKE VA 24011 540/864-5121 540/864-&770 540/857-7304 FAX - 540/857-7302 INTERNET: gary@pcmail.cit.org BOSTIC, J. W., JR. HARMS, JERRALD M. SNEAD, DEBORAH D EXECUTIVE VICE PRESIDENT MANAGER EXTENSION AGENT THE FARMERS & MERCHANTS NEW CASTLE TELEPHONE CO CRAIG CO EXTENSION BANK OF CRAIG CO P O BOX 428 P O BOX 267 P O BOX 399 NEW CASTLE VA 24127 NEW CASTLE VA 24127 NEW CASTLE VA 24127 ~ 540/864-5131 540/864-5812 (FAX: 540/864-6732) 540/864-5156 E-MAIL: ex045@vt.edu CARTER, STEPHEN A. HELENS, M. DALLAS, JR. ~ SOUTHWORTH, KAREN CRAIG CO ADMINISTRATOR SUPERINTENDENT ACCOUNTING MGR P O BOX 308 CRAIG CO SCHOOLS NECESSARY ORGANICS INC NEW CASTLE VA 24127 P 0 BOX 245 422 SALEM AVE - P 0 BOX 305 540/864-5010 NEW CASTLE VA 24127 NEW CASTLE VA 24127 FAX: 540/864-6732 540/864-5191 540/8645103 FAX: 540/864-5186 CECERE, THOMAS W., PHD HUFF, W. DALE, JR., ASLA STAHL, ROBERT ASSOCIATE PROF/PROGRAM HEAD LANDSCAPE ARCHITECT CRAIG-80TETOURT ELECTRIC COOP MICROCOMPUTER STUDIES NEW CASTLE RANGER DISTRICT P 0 BOX 265 VA WESTERN COMMUNITY COLLEGE P O BOX 246 NEW CASTLE VA 24127 P 0 BOX 14007 NEW CASTLE VA 24127 ~ 540/86-5121 ROANOKE VA 24038 540/864-5195 540/857-7247, FAX: 540/857-7544 COHILL, ANDY HUGHES, REV. JERRY R. VAUGHN, DANNY BLACKSBURG ELECTRONIC VILLAGE RT 1 BOX 974 NETWORK MGR 1700 PRATT DR NEW CASTLE VA 24127 CITIZENS INTERNET BLACKSBURG VA 24060 540/864-7456 P O 80X 137 540/231-7856 (DIRECT) INTERNET: jhughes@swva.net FLOYD VA 24091 540/231-4423 (COURTNEY) 540/745-4101 (1-800-941-0426) COLEMAN, MS BECKY MALONE, DANIEL K. VINES, MEAL T. TELECOMMUNICATIONS COOR 37340 BOLYN RD EXTENSION INFO SPEC i;< COOR C/O THE OFFICE OF THE HONORABLE PURCELLVILLE VA 22132-9218 137 SMYTH HALL FREDERICK C BOUCHER 540/338-4738 VIRGINIA TECH 118 E MAIN ST FAX: 540/338-5152 BLACKSBURG VA 24061-0437 A8INGTON VA 24210 540/231-6879 (FAX: 540/231-7246) 540/628-1145 COSSY, MARY PAGE MATTOX, ED DIRECTOR OF INSTRUCTION MANAGER CRAIG CO SCHOOLS DESIGNED TELECOMMUNICATIONS INC P O BOX 245 301 KESSLER MILL RD NEW CASTLE VA 24127 SALEM VA 24153 540/864-5191 540/389-0104(VV) FAX: 540/389-0503 CUMBEE, STANLEY MORRIS, ADELE MANAGER DIRECTOR OF TECHNOLOGY PEMBROKE TELEPHONE COOPERATIVE CRAIG CO SCHOOLS P 0 BOX 549 P O BOX 268 PEMBROKE VA 24136 NEW CASTLE VA 24127 540/626-7111 540/864-5185 1996 CRAIG COUNTY ELECTRONIC TECHNOLOGY PROJECT TASK FORCE CONTACT: DR. WILLJAM C. ANDERSEN, JR - NEW CASTLE MEDICAL CcNTER P 0 BOX 328 NEW CASTLE VA 24127 540/864-5151(Vln, 540/864-7108(H) FAX: 540/864-5963 • MEMBERS ATKINSON, GARY R., GROSECLOSE, GERALD SETZER, CHERYL REGIONAL DIRECTOR MANAGER MGR -DIRECT LINE CARGO MGMT SVCS VA'S CTR FOR INNOVATIVE CRAIG-BOTETOURT ELECTRIC COOP (INTERNATIONAL WWW BUSINESS) TECHNOLOGY -MEZZANINE LEVEL P O BOX 265 RT 1 BOX 1395 212 S JEFFERSON ST NEW CASTLE VA 24127 NEW CASTLE VA 24127 ROANOKE VA 24011 540/864-5121 540/864-&770 540!857-7304 FAX - 540/857-7302 INTERNET: gary@pcmail.cit.org BOSTIC, J. W., JR. HARMS, JERR,4LD M. SNEAD, DE80JZ4H D EXECUTIVE VICE PRESIDENT MANAGER F~CTENSION AGENT THE FARMERS & MERCHANTS NEW CASTLE TELEPHONE CO CRAIG CO EXTENSION BANK OF CRAIG CO P O BOX 428 P O BOX 267 P 0 BOX 399 NEW CASTLE VA 24127 NEW CASTLE VA 24127 NEW CASTLE VA 24127 ~ 540/864-5131 540/864-5812 (FAX: 540/864-&732) 540/864-5156 ~ E-MAIL: ex045@vt.edu CARTER, STEPHEN A. HELENS, M. DALLAS, JR. ~ SOUTHWORTH, KAREN CRAIG CO ADMINISTRATOR SUPERINTENDENT ACCOUNTING MGR P O BOX 308 CRAIG CO SCHOOLS NECESSARY ORGANICS INC NEW CASTLE VA 24127 P 0 BOX 245 422 SALEM AVE - P O BOX 305 540/864-5010 NEW CASTLE VA 24127 NEW CASTLE VA 24127 FAX: 540/864-6732 540/864-5191 540/864-5103 FAX: 540/864-5186 C>=CERE, THOMAS W., PHD HUFF, W. DALE, JR., ASLA STAHL, ROBERT ASSOCIATE PROF/PROGRAM HEAD LANDSCAPE ARCHITECT CRAIG-80TETOURT ELECTRIC COOP MICROCOMPUTER STUDIES NEW CASTLE RANGER DISTRICT P O BOX 265 VA WESTERN COMMUNITY COLLEGE P O BOX 246 NEW CASTLE VA 24127 P O BOX 14007 _ NEW CASTLE VA 24127 540/86-5121 ROANOKE VA 24038 540/864-5195 540/857-7247, FAX: 540/857-7544 COHILL, ANDY HUGHES, REV. JERRY R. VAUGHN, DANNY BLACKSBURG ELECTRONIC VILLAGE RT 1 BOX 974 NETWORK MGR 1700 PRATT DR NEW CASTLE VA 24127 CITIZENS INTERNET BLACKSBURG VA 24060 540/864-7456 P O BOX 137 540/231-7855 (DIRECT) INTERNET: jhughes@swva.net FLOYD VA 24091 540/231-4423 (COURTNEY) 540/745-4101 (1-800-941-0426) COLEMAN, MS BECKY MALONE, DANIEL K. ~ VINES, NEAL T. TELECOMMUNICATIONS COOR 37340 BOLYN RD EXTENSION INFO SPEC & COOR C/O THE OFFICE OF THE HONORABLE PURCELLVILLE VA 22132-9218 137 SMYTH HALL FREDERICK C BOUCHER 540/338-4738 VIRGINIA TECH 118 E MAIN ST FAX: 540/338-5152 BLACKSBURG VA 24061-0437 ABINGTON VA 24210 5401231-6879 (FAX: 540/231-7246) 540/628-1145 COSBY, MARY PAGE MATTOX, ED DIRECTOR OF INSTRUCTION MANAGER CRAIG CO SCHOOLS DESIGNED TELECOMMUNICATIONS INC P 0 BOX 245 301 KESSLER MILL RD NEW CASTLE VA 24127 SALEM VA 24153 5401864-5191 540/389-0104(VV) FAX: 540/389-0503 CUMBEE, STANLEY MORRIS, ADELE MANAGER DIRECTOR OF TECHNOLOGY PEMBROKE TELEPHONE COOPERATIVE CRAIG CO SCHOOLS P 0 BOX 549 P 0 BOX 268 PEMBROKE VA 24136 NEW CASi'LE VA 24127 540/626-7111 540/864-5185 1996 CRAIG COUNTY ELECTRONIC TECHNOLOGY PROJECT TASK FORCE CONTACT: DR. WILLIAM C. ANDERSEN, JR - NEW CASTLE MEDICAL CENTER P O BOX 328 NEW CASTLE VA 24127 540/864-5151(W), 540/864-7108(H) FAX: 540/864-5963 MEMBERS ATKINSON, GARY R., GROSECLOSE, GERALD SETZER, CHERYL REGIONAL DIRECTOR MANAGER MGR -DIRECT LINE CARGO MGMT SVCS VA'S CTR FOR INNOVATIVE CRAIG-80TETOURT ELECTRIC COOP (INTERNATIONAL WWW BUSINESS) TECHNOLOGY -MEZZANINE LEVEL P O BOX 265 RT 1 BOX 1395 212 S JEFFERSON ST NEW CASTLE VA 24127 NEW CASTLE VA 24127 ROANOKE VA 24011 540/864-5121 540/864-6770 540/857-7304 FAX - 540/857-7302 INTERNET: gary@pcmail.cit.org BOSTIC, J. W., JR. HARMS, JERRALD M. SNEAD, DEBORAH D EXECUTIVE VICE PRESIDENT MANAGER EXTENSION AGENT THE FARMERS & MERCHANTS NEW CASTLE TELEPHONE CO CRAIG CO EXTENSION BANK OF CRAIG CO P 0 BOX 428 P 0 BOX 267 P O BOX 399 NEW CASTLE VA 24127 NEW CASTLE VA 24127 NEW CASTLE VA 24127 ~ 540/864-5131 540/864-5812 (FAX: 540/864-&732) 540/864-5156 E-MAIL: ex045@vt.edu CARTER, STEPHEN A. HELEMS, M. DALLAS, JR. ~ SOUTHWORTH, KAREN CRAIG CO ADMINISTRATOR SUPERINTENDENT ACCOUNTING MGR P 0 BOX 308 CRAIG CO SCHOOLS NECESSARY ORGANICS INC NEW CASTLE VA 24127 P O BOX 245 422 SALEM AVE - P 0 BOX 305 540/864-5010 NEW CASTLE VA 24127 NEW CASTLE VA 24127 FAX: 5401864-6732 540/864-5191 540/864-5103 FAX: 540/864-5186 CECERE, THOMAS W., PHD HUFF, W. DALE, JR., ASLA STAHL, ROBERT ASSOCIATE PROF/PROGRAM HEAD LANDSCAPE ARCHITECT CRAIG-80TETOURT ELECTRIC COOP MICROCOMPUTER STUDIES NEW CASTLE RANGER DISTRICT P O BOX 265 VA WESTERN COMMUNITY COLLEGE P O 80X 246 NEW CASTLE VA 24127 P 0 BOX 14007 NEW CASTLE VA 24127 ~ 540/86-5121 ROANOKE VA 24038 540/864-5195 540/857-7247, FAX: 540/857-7544 COHILL, ANDY HUGHES, REV. JERRY R. VAUGHN, DANNY BLACKSBURG ELECTRONIC VILLAGE RT 1 BOX 974 NETWORK MGR 1700 PRATT DR NEW CASTLE VA 24127 CITIZENS INTERNET BLACKSBURG VA 24060 540/864-7456 P O BOX 137 540/231-7855 (DIRECT) INTERNET: jhughes@swva.net FLOYD VA 24091 540/231423 (COURTNEY) 5401745-4101 (1-800-941-0426) COLEMAN, MS BECKY MALONE, DANIEL K. VINES, NEAL T. TELECOMMUNICATIONS COOR 37340 BOLYN RD EXTENSION INFO SPEC i~ COOR CJO THE OFFICE OF THE HONORABLE PURCELLVILLE VA 22132-9218 137 SMYTH HALL FREDERICK C BOUCHER 540/338-4738 VIRGINIA TECH 118 E MAIN ST FAX: 540/338-5152 BLACKSBURG VA 24061-0437 ABINGTON VA 24210 540/231-6879 (FAX: 540/231-7246) 540/628-1145 COSBY, MARY PAGE MATTOX, ED DIRECTOR OF fNSTRUCTION MANAGER CRAIG CO SCHOOLS DESIGNED TELECOMMUNICATIONS INC P O BOX 245 301 KESSLER MILL RD NEW CASTLE VA 24127 SALEM VA 24153 540/864-5191 540/389-0104(VV) FAX: 540/389-0503 CUMBEE, STANLEY MORRIS, ADELE MANAGER DIRECTOR OF TECHNOLOGY PEMBROKE TELEPHONE COOPERATIVE CRAIG CO SCHOOLS P 0 BOX 549 P O BOX 268 PEMBROKE VA 24136 NEW CASTLE VA 24127 540/626-7111 540/864-5185 1996 CRAIG COUNTY ELECTRONIC TECHNOLOGY PROJECT TASK FORCE CONTACT: DR. WILLIAM C. ANDERSEN, JR - NEW CASTLE MEDICAL C>=LATER P O BOX 328 NEW CASTLE VA 24127 5401864-5151(V1/), 540/864-7108(8) FAX: 540/864-5963 MEMBERS ATKINSON, GARY R., GROSECLOSE, GERALD SETZER, CHERYL REGIONAL DIRECTOR MANAGER MGR -DIRECT LINE CARGO MGMT SVCS VA'S CTR FOR INNOVATIVE CRAIG-BOTETOURT ELECTRIC COOP (INTERNATIONAL WWW BUSINESS) TECHNOLOGY -MEZZANINE LEVEL P O BOX 265 RT 1 BOX 1395 212 S JEFFERSON ST NEW CASTLE VA 24127 NEW CASTLE VA 24127 ROANOKE VA 24011 540/864-5121 540/864-6770 540/857-7304 FAX - 540/857-7302 INTERNET: gary@pcmail.cit.org BOSTIC, J. W., JR. HARMS, JERRALD M. SNEAD, DEBORAH D EXECUTIVE VICE PRE5IDENT MANAGER EXTENSION AGENT THE FARMERS & MERCHANTS NEW CASTLE TELEPHONE CO CRAIG CO EXTENSION BANK OF CRAIG CO P O BOX 428 P 0 BOX 267 P O BOX 399 NEW CASTLE VA 24127 NEW CASTLE VA 24127 NEW CASTLE VA 24127 ~ 540/864-5131 540/864-5812 (FAX: 540/864-&732) 540/864-5156 E-MAIL: ex045@vt.edu CARTER, STEPHEN A. HELENS, M. DALLAS, JR. ~ SOUTHWORTH, KAREN CRAIG CO ADMINISTRATOR SUPERINTENDENT ACCOUNTING MGR P 0 BOX 308 CRAIG CO SCHOOLS NECESSARY ORGANICS INC NEW CASTLE VA 24127 P O BOX 245 422 SALEM AVE - P O BOX 305 540/864-5010 NEW CASTLE VA 24127 NEW CASTLE VA 24127 FAX: 540/864-6732 540/864-5191 540/864-5103 FAX: 540/864-5186 CECERE, THOMAS W., PHD HUFF, W. DALE, JR., ASLA STAHL, ROBERT ASSOCIATE PROF/PROGRAM HEAD LANDSCAPE ARCHITECT CRAIG-BOTETOURT ELECTRIC COOP MICROCOMPUTER STUDIES NEW CASTLE RANGER DISTRICT P O BOX 265 VA WESTERN COMMUNITY COLLEGE P O BOX 246 NEW CASTLE VA 24127 P O BOX 14007 NEW CASTLE VA 24127 ~ 540186-5121 ROANOKE VA 24038 540/864-5195 5401857-7247, FAX: 540/857-7544 COHILL, ANDY HUGHES, REV. JERRY R. VAUGHN, DANNY BLACKSBURG ELECTRONIC VILLAGE RT 1 BOX 974 NETWORK MGR 1700 PRATT DR NEW CASTLE VA 24127 CITIZENS INTERNET BLACKSBURG VA 24060 540/864-7456 P 0 BOX 137 540/231-7855 (DIRECT) INTERNET: jhughes@swva.ne# FLOYD VA 24091 540/231-4423 (COURTNEY) 540/745-4101 (1-800-941-0426) COLEMAN, MS BECKY MALONE, DANIEL K. VINES, MEAL T. TELECOMMUNICATIONS COOR 37340 BOLYN RD EXTENSION INFO SPEC & COOR CIO THE OFFICE OF THE HONORABLE PURCELLVILLE VA 22132-9218 137 SMYTN HALL FREDERICK C BOUCHER 540/338-4738 VIRGINIA TECH 118 E MAIN ST FAX: 540/338-5152 BLACKSBURG VA 24061-0437 ABINGTON VA 24210 540/231-&879 (FAX: 540/231-7246) 540/628-1145 COSBY, MARY PAGE MATTOX, ED DIRECTOR OF INSTRUCTION MANAGER CRAIG CO SCHOOLS DESIGNED TELECOMMUNICATIONS INC P O SOX 245 301 KESSLER MILL RO NEW CASTLE VA 24127 SALEM VA 24153 540/864-5191 540/389-0104(W) FAX: 540/389-0503 CUMBEE, STANLEY MORRIS, ADELE MANAGER DIRECTOR OF TECHNOLOGY PEMBROKE TELEPHONE COOPERATIVE CRAIG CO SCHOOLS P 0 BOX 549 P 0 BOX 268 PEMBROKE VA 24136 NEW CASTLE VA 24127 540/626-7111 540/864-5185 http:lhvwtiv.towerstructures.comJpage3.htm Tower Structures is a world leader in the design, manufacture, and construction of microwave towers. From 585 foot self-supporting towers in Japan, to towers designed for 200 mph winds with 15 foot dishes on Puerto Rico, to towers with 30 foot dishes in Nigeria, microwave towers by Tower Structures span the globe. Our in-house engineering staff is familiar with design requirements for wind load, ice load, and twist and sway. Using a combination of proprietary and commercial software, we custom tailor each tower to the needs of the end user. This allows us to produce towers which are designed "just right" --not overdesigned or underdesigned as catalog type towers often are. A "just right" design uses less steel to perforn a given task, which results in lower cost. With 28 years experience and a CAD library of thousands of details developed over the last 13 years, we can design to your specific needs efficiently and effectively. With our in-house installation crews providing feedback to our engineers, we continually fine-tune our designs to produce towers which are the easiest to erect in the industry. With fewer pieces to sort and assemble, they are also the fastest and therefore least expensive towers to erect. Also unlike catalog towers, Tower Structures' microwave towers are designed to provide support for the antenna side struts. Too often our field crews observe towers in the field with antenna side struts haphazardly attached in the middle of a diagonal brace member desigmed only for tensile and compressive loads. This renders any so-called calculations virtually worthless since the actual loads differ from the theoretical design loads. littp: //www. towerstructures.com/page3.htm ;~ . ~;`.: _, ~~, ;~~, p i ~f 1~~ ~,~ ~~ -~ 'i f Our Chula Vista, California manufacturing facility has produced over 250 towers in three months, and has also produced single , towers weighing in excess of l million pounds. Our new facility in Minden, Nevada will. provide an even greater capacity. We are proud to be the only tower manufacturer who has continually maintained the City of Los Angeles' Approved Fabricator status for 15 years. This program requires quality control procedures such as welder certification and material source documentation, with annual re-qualification and unannounced audits to insure strict compliance. We also offer a complete line of accessories for microwave towers, including antenna mounts, side strut supports, antenna ice shields, waveguide support systems, climbing ladders, platforms, safety climb devices, obstruction lighting kits, and grounding systems components such as bus bars, lightning rods, wire, connectors and both conventional and electrolytic ground rods. All components are designed for low cost of manufacturing and ease of installation. We install what we manufacture, too. We provide tower erection. and foundation construction, as well as complete services including installation and testing of antennas and waveguide. Most of our installation supervisors have been with the company for 15 years or more, so you are assured of a quality installation by a professional. Our installation procedures include inspection by registered deputy building inspectors from independent testing laboratories for such things as concrete placement and torquing of bolts, even when these are not required by local building codes. We have installed microwave antennas of every size and frequency made. We were among the first companies ever to install solar powered sites, including radio repeaters, batteries, and solar panels. When we provide a 3 of 4 11/18/96 10:16 PM WFIR AM 960 & WPVR 94.9 1+540+342 2270 P.01 November 19, 1996 Terry L. Harrington, Roanoke County PO Box 29800 t'tl ~ :':.. '~. ~ 'j '~ ~ ~l 6~ 4+C Y~ ~d'Fs~L "~=~Be~r ~d l1ml~~f}K.r~/~;yq F ~. t.g •, ~'.~.;~~, rte, ~ Y~'c~e ~~~' ~ ~~ Director of Planning and Zoning Roanoke, Virginia 24018 Dear Mr. Harrington: ~ l~, 1 ',i,j'', .*,,, „~ i.;~ j ,i i ~ e 'i E-s. ~%S~ ~'.~ ,~;; ;•~ I am writing to you to voice my opposition to the proposed construction of a cellular tower near the Appalachian Trail at Dragon's Tooth in Catawba. AltHough I am not a Roanoke County resident, I am one of thousands of users of the Appalachian Trail. Dragon's Tooth is one of the most accessible and most used portions of the Trail, I, like other hikers, enjoy the natural beauty of the area and I would hate to see this cellular tower mar yet another section of the Trail. The Catawba area is one of the last agricultural and natural areas left in Roanoke County. The intrusion of this tower will do considerable damage to that beauty It also sets a terrible precedent. We have examples of what can happen as more and more towers are constructed. The worst example is, of course, Tinker hiountain. At some point we must ask ourselves if preserving natural beauty in the place we call home is of any importance to us. I feel this is our duty and of critical importance. I urge the Board of Supervisors to deny the request to construct a cellular tower at the Catawba site. Sincerely, ---. L~ Curt Alderson 4338 Lela Avenue Apt. 2 NE Roanoke, VA 24019 November 12, 1996 Terry L. Harrington, Director of Planning and Zoning Roanoke County . P.O. Box 29800 Roanoke, Virginia 24018 RE: Proposed Cellular Tower Location Dear Mr. Harrington: rem ~ d ~' ~#sr~6~ ~, i ~~~ ~~ ~ ~ Gov i ~ ~s~s ! 1 -~~ ,E~ ~ ~~ ~~ ~._ ~ I am writing to you to voice my opposition to the construction of a proposed cellular tower near the Appalachian Trail at Dragon's Tooth in Catawba. Although I am not a Roanoke County resident, I am one of thousands of users of the Appalachian Trail. Dragon's Tooth is one of the most accessible and most used portions of the Trail. I, like other hikers, enjoy the natural beauty of the area and I would hate to see this cellular tower mar yet another section of the Trail. Although the site in Catawba was determined by the cellular company to be less visible than other sites (presumably, sites along ridgelines), I think it is one of the most visible sites in Catawba. As you drive along State Route 311, the tower will greet you as you turn the corner at Route 624. To those long accustomed to seeing the mountain, this will certainly be a startling change! Additionally, the tower will be located in the Catawba Rural Historic District, proposed by the Virginia State Historic Preservation Officers as eligible for the National Register of Historic Places for its large collection of nineteenth century structures and continued open agricultural lands. S.R. 311 has been designated as a Scenic Route by the Commonwealth of Virginia for its high aesthetic value and for leading through an area of "historical, natural or recreational significance." Does the construction of a cellular tower contribute to these attributions? I don't think so. As you know, Botetourt County (where I live) has pretty much turned the top of Tinker Mountain into a thicket of towers. in Roanoke County, you have the same situation on Poor Mountain and it appears that you will be adding to that thicket with another tower. The fact that the Planning Commission voted 2-2 on the Catawba site indicates that at best they are ambivalent about placing a tower at this location. I urge the Board of Supervisors to deny the request to construct a cellular tower at the Catawba site. Sincerely, Debra Alderson 3174 Shavers Farm Road Troutville, VA 24175 cc: Bob Johnson, Chairman, Board of Supervisors HELP PRESERVE THE What is the cost of progress? The Appalachian trail was established in 1937 for those who chose to enjoy the bQ~uty of the world we live in. The trail is 2,158 miles long, extending through 14 states. Now this great natural rescource is once again being threatened. Today it comes in the form of cellular tower being proposed for erection on Cove Mountain. Visible from a popular formation known as Dragon's Tooth. We hope you will agree that peace is found there for many people and now it is being threatened Facts - The proposed cellular tower will be 200 ft. from the A.T. - The tower will be 190 ft. tall - Will be visable from the trail and Va. 311 - A decade ago there were 1,000 cellular phone tower in the U.S.A., now there are 25,000 the projection for the next 32 years is estimated to be 100,000 5 I G N H E R E We, the citizens of the Commonwealth of Virginia and the United States of America, find the current plan to build a cellular communications tower on top of Dragon's Tooth, Cove Mountian to be intolerable. We ask for your support in this fight to preserve the beauty of the Appalachian Trail, one of America's greatest treasures. This petition is being sponsored by Jason unlade Atkins. ~' .. l._ .-~-- - __-:.__~_____ :--~L ~~ Witnesses to this petition are: ., .,~:.. 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Co~(1 erlZ, ~J` 'i~ ~~ ~~~e s,fi.m ~M ~ l t~----~_ ~/U v ti~~~~~~ a~ ~ • ~~ f n 7~_FE' i ~) J i~ i• i• i• ~' _~~ j -.~.~ ,:,~ ~ ~.~ ~ O ~- ~ ., r is I,E,,~~~L~! ~v ~e~ G~~sa 9 bq - 6 g3~ f, ~~; ~~ ~rU~ ~y-1.f'112.3 BUY\~i ~2 ~5 ~ b'L ~ (C ~ _ ~ q cal (~ ~,~1St"-Eli ~+.~YL~~/~ I i• r~ u • • • a~~ra ~ 0~,,, f, ~ ~~e. mA • r~ ~-~, C. ~,P,r-,~-~c.aJL. ~~s -v `l n ~ /. F t / /` °"" ~~ ~ v 5 5 L' R' C L'(7C / "~ " ~ ~ ~ .~- V ~~ v ~-~ C7 ,' HELP PREsERV E THE What is the cost of progress? The Appalachian trail was established in 1937 for those who chose to enjoy the b~?~.uty of the world we live in. The trail is 2,158 miles long, extending through 14 states. Now this great natural rescource is once again being threatened. Today it comes in the form of cellular tower being proposed for erection on Cove Mountain. Visible from a popular formation known as Dragon's Tooth. We hope you will agree that peace is found there for many people and now it is being threatened Facts - The proposed cellular tower will be 200 ft. from the A.T. - The tower will be 190 ft. tall - Will be visable from the trail and Va. 311 - A decade ago there were 1,000 cellular phone towel in the U.S.A., now there are 25,000 the projection for the next 32 years is estimated to be 100,000 S I G N H E R E i ' We, the citizens of the Commonwealth of Virginia and the United States of America, find the current plan to build a cellular communications tower on top of Dragon's Tooth, Cove Mountian to be intolerable. We ask for your support in this fight to preserve the beauty of the Appalachian Trail, one of America's greatest treasures. This petition is being sponsre~red by Jason TnTade Atkins. ~;/' Witnesses to this petit`~i~n are: . ~7 ~/ l.v ) A b YY A 9 !f ;, t,. .. c '_: r ' 1:~~ ~~~~~ ~- 5 (cam i/A~ ~~~ ~ 5 ~~~~ ~ ~e ~~ c~-1Uts p(p .~ y yg a '~ ~..~,. 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JEFFRY PARRHILL OF HUGHES ASSOCIATES ARCHITECTS, AGENT FOR THE SALEM CHURCH OF GOD TO CONSTRUCT A RELIGIOUS ASSEMBLY FACILITY LOCATED ON EDGEBROOR ROAD, 0.33 MILE WEST OF THOMPSON MEMORIAL DRIVE (TAX MAP NO. 35.04-2-54), CATAWBA MAGISTERIAL DISTRICT WHEREAS, D. Jeffry Parkhill of Hughes Associates Architects, PC, Agent for Salem Church of God, has filed a petition to construct a religious assembly facility on property owned by Winton Shelor, et als. located on Edgebrook Road, 0.33 mile west of Thompson Memorial Drive (Tax Map No. 35.04-2-54) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on September 3, 1996; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on September 24, 1996; the second reading and public hearing on this matter was held on November 19, 1996. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to D. Jeffry Parkhill of Hughes Associates Architects, PC, Agent for Salem Church of God to construct a religious assembly facility on property owned by Winton Shelor, et als. located on Edgebrook Road, 0.33 mile west of Thompson Memorial Drive (Tax Map No. 35.04-2-54) in the Catawba Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: 1) Proposed I-81 right of way shall be reserved as shown on the concept plan dated 10/15/96. 2) The total building footprint shall not exceed 50,000 square feet. 3) The site shall be developed in general conformance with the submitted concept plan for Salem Church of God, prepared by Hughes Associates, Architects, dated July 16, 1996, and revised October 15, 1996. 4) A 25 foot buffer yard shall be reserved along the Edgebrook Road property line, and along all other property lines adjacent to R-1 zoning districts. No grading or disturbance of vegetation shall be allowed within these required buffer yards, with the exception that a single entrance as shown on the concept plan shall be allowed to be constructed from Edgebrook Road. Type E Option 2 landscape screening shall be installed, within all buffer yards to sustain, supplement, and enhance the existing vegetation for the purpose of buffering and protecting surrounding properties. On motion of Supervisor Nickens to adopt the ordinance with the addition of Conditions #3 and #4, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens NAYS: Supervisor Harrison, Johnson A COPY TESTE: Brenda J. H ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 I-rri In..~4 ./ 7a O.o T-~ ~~,., .~ .. ~, D / e - d A e I o_ i j ro Y / O ` 1 I ~ ~ O ~ ~~ ' ' LOOAc (D) , x.32 Ay (C1 , / ~ / ~ ~ ~ E ~ o Y~ ../ _ ~~ * DEPARTMENT OF PLANNIi~'G SALEM CHURCH OF GOD - SPECIAL USE PERMIT ~- Arm ZONING. 35.04-2-54 .~ .,, PETITIONER: SALEM CHURCH OF GOD ~° CASE NUMBER: 24-9/96 Planning Commission Hearing Date: November 4, 1996 Board of Supervisors Hearing Date: November 19, 1996 A. REQUEST Petition of Salem Church of God for a Special Use Permit to construct a religious assembly facility, located on Edgebrook Road, 0.33 mile west of Thompson Memorial Drive, Catawba Magisterial District. (CONT. FROM SEPTEMBER) B. CITIZEN COMMENTS John Kelly, representing property owners on Edgebrook, commented as follows: due to the size of the proposed church, their neighborhood will drastically change; with the exception of the golf course, all properties are residential; the Red Lane/Mt. Heights group was active in getting the proposed site removed from the IDA list for commercial development; with the loss of trees, noise from I-81 will increase; will negatively affect our property values; additional traffic will conflict with golf course traffic on Sunday morning; Edgebrook Road has become a major "cut-through" for traffic to West Salem. Winton Shelor, owner of the property, said that he has tried for years to sell the property and has tried to get it rezoned it for commercial use. C. SUMMARY OF COMMISSION DISCUSSION In response to questions from the Commission, staff commented as follows: VDOT will require a commercial entrance permit; the site was included on the IDA's list of potential commercial sites but it was never pursued. The Commission expressed concern with the loss of trees. They inquired about the location of the detention pond, location of future I-81 right-of-way and location and size of septic drainfield. D. RECOMMENDED CONDITIONS 1) Proposed I-81 right of way shall be reserved as shown on the concept plan dated 10/15/96. 2) The total building footprint shall not exceed 50,000 square feet. E. COMMISSION ACTION(S) Ms. Hooker pointed out that the applicant has received endorsement from the Red Lane/ Mt. Heights group. Also, the site is close to major interchanges making it viable for development. She moved to recommend approval of the request with conditions. Mr. Witt stated that the proposal is a good transition but expressed concern for the loss of trees. Mr. Robinson said that he supports the motion because surrounding uses are residential; the owner should be allowed to develop it (prime piece of land that could be used for commercial development). The motion carried with the following roll call vote: AYES: Hooker, Robinson, Witt, Thomason NAYS: None ABSENT: Ross F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other ~~ ,,C~ ~ 2 - ~ L x/' _ Terrance Harrington, Secre ary Roanoke County Planning Commission r STAFF REPORT PETITIONER: Salem Church of God CASE NUMBER: 24-9/96 PART I A. EXECUTIVE SUMMARY B. DESCRIPTION PREPARED BY: David Holladay DATE: 9/3/96 The Salem Church of God plans to construct a new religious assembly facility on Edgebrook Road. The petitioner's concept plan describes a 1,000 seat sanctuary, agymnasium/fellowship hall and classrooms. The classrooms are designated for church related instruction. No primary or secondary education is planned. C. APPLICABLE REGULATIONS Site plan review is required. Commercial entrance permit is required by Virginia Department of Transportation (VDOT) for new entrance. Use and design standards for religious assembly require additional screening and buffering where new or expanded parking areas adjoin residential use types. In the R1 zoning district, a special use permit is required for construction of religious: assembly facilities. PART II A. ANALYSIS OF EXISTING CONDITIONS Location -The site is at 1150 Edgebrook Road, in the Catawba Magisterial District. The Industrial Development Authority identified the property in a study of potential commercial or industrial sites, but did not pursue rezoning of the property. 1fie property adjoins Interstate Route 81 to the south. A portion of the property will likely be ~,. r.:~ ' affected by future widening of the highway; VDQT staff have identified a proposed interstate right of way which would accommodate construction needs. The proposed right of way and construction limits are shown on the concept plan. The site layout has been designed to allow for the future right of way. " Topography/Ve eg" tation -According to the architect, at some point in the past, sand was excavated from a portion of the site. As a result of this excavation, some of the topography is made up of a series of terraces separated by steep slopes. The existing pond is a sand pit which filled with water. The remainder of the site which was not excavated varies from nearly flat to gently rolling. The entire site is wooded with maturing deciduous and evergreen trees. The age and size of the trees suggests that the excavation took place several decades ago. Surrounding Neighborhood -Adjoining properties to the west and north are zoned R1 with single family residential land use. Vacant property to the east is also zoned R1. To the south is Interstate Route 81. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -The entrance aisle from Edgebrook Road directs traffic toward the church buildings, with parking areas on both sides of the driveway. The building site will be graded to a level or gently sloping surface. The east parking area will slope up from the buildings. The developer plans to fill the sand pit/pond with material graded from other portions • of the site. A 25 foot landscape buffer is shown along Edgebrook Road and where new parking areas adjoin residential property. The concept plan is designed to accommodate future expansion of Interstate Route 81. No architectural plans have been submitted. Access -The concept plan shows a new entrance from Edgebrook Road. Parking areas are shown to the north and east of the proposed structures. Ample parking is provideu based on projected sanctuary seating capacity. Traffic Circulation - 1994 VDQT traffic counts on Edgebrook Road are as follows: From To Vehicles"per day Red Lane Ext Mountain Heights Rd/ Rt 311 1,025 Based on proposed number of parking spaces, staff estimates that, on peak worship day(s), the church could generate 500 to 750 additional vehicle trip ends, (round trips) on Edgebrook Road. This traffic increase would likely occur at off-peak times, which may lessen the impact to Edgebrook Road. " Fire Rescue/Utilities -The Fire and Rescue Department anticipate no negative impacts from the proposed development. Service would continue as currently provided. , The developer plans to use private well and septic systems. Connection to existing water service along Thompson Memorial Drive would require ail 8-inch water line extension of approximately 900 feet. Sanitary sewer service would require a sewer extension of approximately 800 feet to this property from the proposed off-site sewer for the Hanging Rock Estates subdivision, which would .run near Thompson Memorial Drive. When/if public services are available along Edgebrook Drive, the developer plans to connect to public water and sanitary sewer. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The site lies within the Development land use designation of the Roanoke County Comprehensive Plan. The Development designation encourages Community Activity Centers such as churches, which serve the neighboring residents' needs. D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARD The site appears to have ample space to conform with all use and design standards from the zoning ordinance. VDOT approval is pending for the proposed new entrance. PART III STAFF CONCLUSIONS The proposed construction of the Salem Church of God conforms with the policies and guidelines of the comprehensive plan. Ample parking, to accommodate eventual buildout, is shown with appropriate landscape buffers for neighboring residences. Traffic generated by church services and functions will occur at off-peak times, which may lessen the impact to Edgebrook Road. The issue of future Interstate 81 improvements and associated right of way acquisition appears to have been resolved to the satisfaction of VDOT. Staff recommends the following two conditions: -Proposed Interstate Route 81 right of way shall be reserved as shown. on the concept plan dated 10/ 15/96. -The total building area shall not exceed 42,700 square feet, with a sanctuary seating capacity of 1,000. • ~~ I II x ~ ~~~ a =~ ~~ ~ ~ ~~ J ~ i v '~ L ~~ ~t { ~~ ~i ~ ~~. r ~ /~ ~ / ~ ~~~ 8 ~ ~ ~~$ T ~ ~ -ernes ~~~~ s ,, ~~~ -s ~~ '~ura'~ mwt+~ MM CJO~ ai0 7 ~ ~ ~' ~ ~ ~ "airs ~ ~~ $ ,~-~ ! ~ I ~~ r ^ .. / • •~ •~^~ .~'~ °~~ D~ `pp ~a ~ Fa ~5 - ~ ~ ~~~ ~~ Red Lane/l!t• Seigh~g Civic • C~C~~G~U`~- ~ . D ~ _ ~:. ~ r~'' ` i ~> >~ 2 619°6 ~` ~ ~)~~~~~ rr, T=om August 26, 7-996 Roanoke County Board of Supervisors p, O. Box 29800 Roanoke, VA 24018-0798 Dear Gentlemen: ;.ea ue aced to inform you. that at our- last civic sae the We are ple we voted unanimously riot to oppo., meeting on August ~0- 1996, the Salem~Church of God f'~r the request for a special use permit by of a new church on Edgebrook Road• In fa~~visorsofor construction rt to the Board of Sup unanimously to express our SuPPo e that ~dgebrook Road will soon be this project. However,. we do hoP this by our Engineering we were assured of resurfaced ss 5o far, we have seen no ncelin p ompting V"DOTlto Department. reciate your ass.lsta underway. We would app take action on this matter. nk ou for your attention on-the above matters. Tha Y Cordially Yours, ~~ John R. Huff a President Red Lane/Mt. Heights Civic League JRri/~h Ad,-~inistrator CC: Elmer Hodge, Roanoke County U Is the application complete? Please checfc if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE ws v Consultation Application Justification COUNTY OF ROIaNOf~E DEPT. OF PLANNING AND ZONING 3738 erambleton Ave. SW P.O. Box 29800 Roanoke, VA 24Q18 (703) 772-2068 FAX (703) 772-2030 For staff use only ~°" date receive re eived by: 7 23 ~1(, app ~ anon fee: '~ ~° PC/BZA dateT~f O • 7 placards issued: BOS date: Case Number: Q •- / ;;;;;;;;;;;;;;;;;;s::i::isis€:i::::::s::::::::isss::::::::::;:;:;:::::::::::::::::::::::::::::::::;::::::::: Check type of application filed (check all that apply): ^ REZONING ~7 SPECIAL US>: ^VARIANCE Applicant's name: ~ilgt~iesf ~~sbcia~eslArchitects, PC Phone: 342-4002 Address: ~ Zip Code: ,~E~ P:O: Box X034, Roanoke Vir inia 24005 Phone: 387-2068 Owner's name:. ~ r~ of God Address: 600 Craig Avenue, Salem, Va. ZiP Code: 24153 Location of property: Tax Map Number: 3 5 .0 4 -2 -5 4 Rt . 1r1, 5 0 Edgelarook Road, 1 / 3 Magisterial District: il t f 311 t h t w m e wes o R . ompson T Memorial Community Planning Area: Glenvar Size of parcel (s): Existing Zoning: R-1 A _ 4 ~ acres Existing Land Use: Vacant 41 2 , 0 7 7sq.ft. :.~:•. :,f: Proposed Zoning: R_ 1 For sratf use only Proposed Land Use: use Type: Religious Assembly Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES N/A NO Variance of Sections} of the Roanoke County Zoning Ordinance in order to: ws v rvs v 8 1 /2" x 1 1" concept plan Application fee ~.: Metes and bounds description Proffers, if applicable ~`. Water and sewer application Adjoining property owners l hereby certify that / am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. _ _ Owner's Signature: «.--°" For• Staff Use Only: Case Number ~`""" . Applicant The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change iri terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. This project is a religious assembly facility to be located on 9.46 acre site for Salem Church of God. The site is located at approximately 1/3 mile west along E.dgebrook Road (Rt. 1150) from the intersection with Thompson Memorial and adjacent I81. This request is for a special use permit for the Master Plan of Multi:~phase building program with an ultimat size of 42,000 SF with a seating capacity for 1,000. This facility will aid in the creation of a convenient, attractive and harmonious community and reduce over all land use density, without increase to the public services. • • Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Religious assembly facilities are permitted by the zoning ordinance by special use permit and is generally consistant with the comprehensive plan. This property has a purchase contract subject to special use permit approval. parks/recreation, and fire/rescue. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, be provided until public services are available. The proposed project will have minimal impact on the adjoining properties with regard to water, sewer, schools or fire rescue. Traffic along Edgebrook Road (Rt. 1150) will increase with this facility but will be concentrated at other than peak times, primarily Sunday mornings and evenings and some limited weekday use. Adequate on site parking at 3.6/1 seat is proposed (4/1 seat required). Storm water run off will be contained prior to discharge under I81. Septic system and well water will ~~ _ - _~ NORTH 9.OIAcIC) / V / wire .ba.w~4 .r ( 45 3.30Ac e ar tsrr. T.1SAe , o o / , Q ' _ O \ e ~ .d ~ O, 34 ~ ` 49 ~ M p.00 Ac ID) I I.S4 Ac ld ..~~ 50 2.60Ac (DI ~-~Z20Ac 1C) c ~ o I c I a~ 1.64 Ac lD) ~ ~ ° ~ o ) o J 37 1.90Ac C) 35 SI - A ) ~' a ~ ~ i E' ° fit °°~ c lD 2.)l 70AelC) 1 W ~ of f42 36 2.OOAc . ~ , /• S2 i 54 40 gg 2. c ' NJ LOOAc lD) o ~` 42 • " 41 ~ ~ .a S ! 032 Ay (d , S2 ~ ~ c 1.06 Ac 2.64 Ac/4 s • 48 r s.,w ~ " 2.40At ) IOAe ~ ~ ~ ~ 6 •, ~ ~` _ a ~~ ne ' ,..... l i ~ ~ = • / t \ \ l = ~ ~ r ' 1 r ,.,,, ~' 46 'CO 2TA f „ 49 lpAclD) Ss 25Ac (C) i, ,l mow, w R o e d . 57 ~~ ~• e 1. ~ A 1C) 1260 N •Otook ", ~f 43 - 44 e ~ :b 11'50 E d 9 `' n 58 45 Rt. ~8 ' Ises L48Ac P' ,,. 1Sa '' ,r. ° ` ~ s 76 0 . - _ 234Ac r 74 75 ~ ~ _ ~ . 214Ae UTAe ~ 7' II!• a 49 61 G° ~` ~e ; ti 1112 D•nn~• Lan• 1.18 Ac c~ /su ,• ,~ u9s 56 a ~~ 69 - 67 62 ~, ' ~~6 0 Ot ,~ L59Ae / s 90 ~ rizn • X0 ~ G~\`~ • ,,,. 64 ~ 2.88Ac ~ - 68 ft76 f •w ~ 6.46Ac /t 6 9 65 1.02 Ac ' * DEPARZMENT OF PLA.NNI1\'G AND ZONING .~ . ~, SALEM CHURCH OF GOD SPECIAL USE PERMIT 35.04-2-54 / -..~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19,1996 ORDINANCE GRANTING A SPECIAL USE PERMIT TO D. JEFFRY PARRHILL OF HUGHES ASSOCIATES ARCHITECTS, AGENT FOR THE SALEM CHURCH OF GOD TO CONSTRUCT A RELIGIOUS ASSEMBLY FACILITY LOCATED ON EDGEBROOK ROAD, 0.33 MILE WEST OF THOMPSON MEMORIAL DRIVE (TAX MAP NO. 35.04-2-54), CATAWBA MAGISTERIAL DISTRICT WHEREAS, D. Jeffry Parkhill of Hughes Associates Architects, PC, Agent for Salem Church of God, has filed a petition to construct a religious assembly facility on property owned by Winton Shelor, et als. located on Edgebrook Road, 0.33 mile west of Thompson Memorial Drive (Tax Map No. 35.04-2-54) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on September 3, 1996; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on September 24, 1996; the second reading and public hearing on this matter was held on November 19, 1996. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to D. Jeffry Parkhill of Hughes Associates Architects, PC, Agent for Salem Church of God to construct a religious assembly facility on property owned by Winton Shelor, et als. located on Edgebrook Road, 0.33 mile west of Thompson Memorial Drive (Tax Map No. 35.04-2-54) in the Catawba Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 (b) of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: 1) Proposed I-81 right of way shall be reserved as shown on the concept plan dated 10/15/96. 2) The total building footprint shall not exceed 50,000 square feet. C:\OFFICE\ W PW IN\ W PDOCS\AGENDA\ ZONING\ PARKHILL. W PD ~~iiiiiii~~~iiiiiiiiiiiiiiii~i~iiiiiiiiiiiiiiiiiiiii~~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~~~t11,~ - -~ G AGENDA ITEM NO. ~' a ~ APPE CE REQUEST __ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS c -_ -_ SUBJECT: ( . G~~,~- ~°~ ~<? ~~,~~} ~;~ ~~~,s-.~:-~-~A~ I would like the Chairman of the Board of Supervisors to recognize me during the s meeting on the above matter so that I may comment. ,= WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each s Baker will be iven between three to five minutes to comment c = whethe P speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, = and will enforce the rule unless instructed by the majority of the Board to do otherwise. _ _ .. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ ~ _ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ~'1~~ ~~1-'~x~,,~'Y ~~ ~~ . ^'c 3 l _"'-i~ ~` ~' G'"~ '~ ~~yrc- ~ (j~~ t~.<t.(,ct~t ti''` t a ~ j _! ~ ~y ~ ~ ~ _ ~ fi~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~t~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~1~~11'I ~uiiiiuiiiiiiiiiiiiiuiiiii~ii~iiiiiiuiiiiiiiiiiiiuiiiiiiiiiiiiiiiiiiiiiiiisiiiiiiiiiuuiiiiiiiitiiiiiiiiiiiiiiiiiiiiiiii~i~i~ _~ - - _ ~ _ - - - - AGENDA ITEM NO. ~'` - Q - APPE CE RE VEST - _ __ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS c SUBJECT: ,~,bG,~"~i~w,~ ~t'~• ~_ c c I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each s Baker will be iven between three to five minutes to comment c whethe P speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speaking on an issue, c and will enforce the rule unless instructed by the majority of the Board to __ do otherwise. _ __ .. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. __ o ^ Speakers are requested to leave any written statements and/or comments = with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK A UTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. -_ ~ -_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - _ fiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~iiiiiiiiiiiiiii~iiii~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~~ii~iiii~i~i~iiiii~i~t~'i ~uiiiiiuiiiiiiiiiiiiiiiii~iiii~iiiiiiiiiiiiiii~iiiiii~iiiiiiiiiiiiiiiiiiiiiiisiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~iiuiiiiiiii~~ - - w ~ ~ ~ ~ ~ ~ ~ ~_ ~- ~ AGENDA ITEM NO. APPE CE REQUEST _ _ _ __ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS c c SUBJECT: ~-.~~ ~ =~ ~ ~ ~ c <. ,~ a- ~ ; ~ -; c -_ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: -' -_ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to do otherwise. . _ .. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. _ ^ Both speakers and the audience will exercise courtesy at all times. o ^ Speakers are requested to leave any written statements and/or comments _ with the clerk. _ c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. = PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK .- _ - _ -- fiiiiniiiiiiitiiiiiiiiiiiiiiiiiiiiiiiiiiiil~~iiiiiiiiiiiiiii~iiiiiiiii~iiiiiiiiiiiiiiiiitiiiiiiiiiiiiiiiiiiiiitiiiiiiiiiiiiiiiii~ll'1 ~~Jllillilllllllllilllllllilllillililliiilillllillillllllllllllllllllllllilllllllllllillillllllllllililllllllllllllllllllllllliilllj~,- _ _ Q = ~ _ _ _ ~- ~ - AGENDA ITEM NO. ~ -3 APPE CE REQUEST PUBLIC HEARING ORDINANCE CITIZENS COMMENTS o _.. _..~ ~ ~ SUBJECT: ~;~.`'i ~ ~ , r$ , " ~ ~; c_, r ,., m _ _ s / ~ ~ i ~, ~ I would like the Chairman of the Board of Supervisors to recognize me during the i meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED ;_ BELOW: __ _ ^ Each speaker will be given between three to five minutes to comment c = whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, = and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. _ ~. i ~ ~ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. _ ^ All comments must be directed to the Board. Debate between arecognized = speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. a ~ ~~ ^ Speakers are requested to leave any written statements and/or comments c with the clerk. __ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. -_ ~ -_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c _ _ _ _ ~ i ~ ~~ ~ ~ ~ ~ ~ O ~ ~~ ~ ~ NAME .~ ~ .r ~ ADDRESS ~~ ~ ~~ S~'_ ~_ ~~.~ ~,~ ~> _ -~J -_ -_ c PHONE ~~~~.1~7 ~ .,~~ ~~~1 mlllllllliilllllllllllllllllllillllllilllllllilllllllllllllllllilililllllllllliiilllllllilllllllllllllllllllillllllllllililllllllm F AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 1996 ORDINANCE 111996-17 VACATING AND CLOSING A 50-FOOT UNIMPROVED RIGHT-OF-WAY REFERRED TO AS PETTIT AVENUE LOCATED NORTH OF THE INTERSECTION OF BELLE HAVEN ROAD (ROUTE 5057) AND PETTIT AVENUE FOR APPROXIMATELY 400 FEET IN LENGTH, AS RECORDED IN PLAT BOOR 3, PAGE 98, AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, William L. and Margaret D. Brogan (Lot 1, Block 5, Belle Haven), Robert A. English (Lot 8, Block 5, Belle Haven, and Tract "C" Green Ridge), Garland Sheets (Lot 9, Block 5, Belle Haven), and William J. and Betty D. Watson (Lot 8, Block 3, Belle Haven), the petitioners, are owners of the above-referenced properties as shown on the attached map prepared by the Roanoke County Engineering and Inspections Department; and WHEREAS, said lots are adjacent to an unimproved section of Pettit Avenue between Belle Haven Road and the property of Robert A. English and Garland E. Sheets; and WHEREAS, the petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close the section of unimproved right-of-way referred to as Pettit Avenue located north of the intersection of Pettit Avenue and Belle Haven Road (Route 5057), measuring 50' feet in width and approximately 400' in length, said right-of-way having been created and shown on the Map of Belle Haven record as aforesaid in Plat Book 3 at page 98; and WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption 1 of an ordinance by the governing body; and WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on October 8, 1996; and the public hearing and second reading of this ordinance was held on November 19, 1996. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved section of a right-of-way, situate in the Hollins Magisterial District and referred to as Pettit Avenue, being 50 feet in width and extending approximately 400 feet in length, located north of the intersection of Pettit Avenue and Belle Haven Road (Route 5057) as shown on the Map of Belle Haven recorded in the Roanoke County Circuit Court Clerk's Office in Plat Book 3 at page 98, be, and hereby is, vacated to the extent that any public or County interest may exist, pursuant to Section 15.1- 482 (b) of the 1950 Code of Virginia, as amended, subject to the following conditions: (a) That all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners; and (b) That a 15' public utility easement is hereby retained and reserved as shown on the attached plat prepared by the Roanoke County Engineering & Inspections Department, together with the right to provide maintenance to any existing public utility facilities located within the 15' easement area, and together with the right of ingress and egress thereto from a public road; and (c) That the vacated area of land shall be added and combined, by deed or by plat, to the adjoining properties as provided by law and the petitioners shall comply with the Roanoke County Subdivision Ordinance, the Roanoke County Zoning Ordinance, and other applicable laws, regulations, and requirements, including 2 recordation of the necessary documents, in connection with this vacation or any subsequent subdivision of the property. 2. That the Department of Engineering and Inspections shall record a certified copy of this ordinance along with the attached plat prepared by Roanoke County with the Clerk of the Circuit Court of Roanoke County, Virginia, and the recordation costs shall be payable by the petitioners. 3. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinance in conflict with the provisions of this ordinance be, and the same hereby are, repealed. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. H lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 R~ 9~ m ,~ y> t Q~. ~Mp. VI CINI T ~' MAP' ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT ~7 y NORTH RE UEST TO VACATE A 50 FT. UNIMPROVED RIGHT-OF WA~ REFERRED TO AS PETTIT AVENUE. ~: ~~~~nu6,z ~• ACTION # ITEM NUMBER ~ '~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Request to vacate a 50 foot unimproved right-of-way referred to as Pettit Avenue, as recorded in Plat Book 3, Page 98 and located in the Hollins Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: 9 ~% EXECUTIVE SUMMARY: Staff is recommending that the unimproved right-of-way be vacated on the condition that a 15 foot public utility easement is retained adjacent to the right-of-way for Belle Haven Road. Once the Pettit Avenue right-of-way is vacated, the property will be divided evenly and combined with the property adjacent to both sides of the former right-of-way, per the requirements of Title 15.1, Chapter 11, Code of Virginia, 1950 (as amended) as cited in Section 15.1-482. BACKGROUND: The petitioners, Mr. William L. and Ms. Margaret D. Brogan, Mr. Robert A. English, Mr. Garland Sheets and Mr. William J. Watson and Ms. Betty D. Watson, are the owners of the parcels adjacent to Pettit Avenue (unimproved), which parcels are more particularly described as Lot 1, Block 5, Belle Haven, Lot 8, Block 5, Belle Haven and Tract `C' Green Ridge, Lot 9, Block 5, Belle Haven, Lot 8, Block 3, Belle Haven, respectively, recorded in Plat Book 3, Page 98 and located in the Hollins Magisterial District. The petitioner's desire to vacate Pettit Avenue (unimproved), which is 50 feet in width, and approximately 400 feet in length, shown on the attached map and recorded in Plat Book 3 , Page 98. Once this right-of-way is vacated, the property will be divided evenly and combined with the property adjacent to both sides of the former right-of-way, as per the requirements of Title 15.1, Chapter 11, Code of Virginia, 1950 (as amended) as cited in Section 15.1-482. T- y SZTNIIKARY OF INFORMATION Roanoke County is in support of this vacation of the right-of- way because this section of Pettit Avenue serves only as right-of -way to a 2 . 80 acre tract . This tract is additionally served by the access to the property from State Route 1832/North Barrens Road. County staff has received no objections, but were requested by American Electric Power to retain a portion of the right-of-way as a public utility easement (PUE). Therefore, Roanoke County is requesting that the described right-of-way be vacated and at the same time a 15' public utility easement (PUE) be retained parallel to Belle Haven Road. These steps should be done in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia 1950, as amended by the adoption of the attached ordinance. First reading was held October 8, 1996, and a second reading of the proposed Ordinance and a public hearing is scheduled for November 19, 1996. STAFF RECOMMENDATION County staff recommends that the Board of Supervisors approve the second reading of the ordinance to vacate the referenced right-of-way and maintain a portion of this area as a PUE and instruct the County Attorney to prepare the necessary ordinance. ITTED BY: APPROVED BY: Arnold Co ey, Dir ctor Ellm_er C. Hodge of Enginee 'ng & nspections County Administrator Approved ( ) Denied ( ) Received ( ) Referred To Motion by: ACTION Eddy Harrison Johnson Minnix Nickens VOTE No Yes Abs R~ g1 ~°''~ m~ ~ ~,J. `'° t e-~ M ~,J. 1~ p. VICINITY MAP' ~T- y NORTH PROPERTY OF R08ERT A. ENGLISH TAX MAP 26.08-3-3 TR-C-GREEN RIDGE S PROPERTY OF W. J. JR, do BETTY D. WATSON TAX MAP 26.08-3-13 LO 8 BLK 3 BELLE HAVEN RIGHT-OF-WAY TO BE VACATED & TO REVERT BACK TO ADJACENT PROPERTY OWNERS - 15' PUE TO BE RETAINED - PROPERTY OF GARLAND E. dt EUNICE C. SHEETS TAX MAP 26.08-3-12 LO 9 BLK 5 BELLE HAVEN 2 PROPERTY OF ROBERT A. ENGLISH TAX MAP 26.12-1-2 LO 8 BLK 5 BELLE HAVEN N PROPERTY OF WILLIAM L & MARGARETH BROGAN TAX NAP 26.12-1-9 LO i BLK 5 BELLE HAVEN w BELLE HAVEN RD. L,_i Q I r I- w a RT. 5057 ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT REQUEST TO VACATE A 50 FT. U^IIMPROVED RIGHT-OF WAQ REFERRED TO AS PETTIT AVENUE. c: \c~o\~ATSVzs,z ~I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 19, 1996 ORDINANCE VACATING AND CLOSING A 50-FOOT UNIMPROVED RIGHT-OF-WAY REFERRED TO AS PETTIT AVENUE LOCATED NORTH OF THE INTERSECTION OF BELLE HAVEN ROAD (ROUTE 5057) AND PETTIT AVENUE FOR APPROXIMATELY 400 FEET IN LENGTH, AS RECORDED IN PLAT BOOK 3, PAGE 98, AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, William L. and Margaret D. Brogan (Lot 1, Block 5, Belle Haven), Robert A. English (Lot 8, Block 5, Belle Haven, and Tract "C" Green Ridge), Garland Sheets (Lot 9, Block 5, Belle Haven), and William J. and Betty D. Watson (Lot 8, Block 3, Belle Haven), the petitioners, are owners of the above-referenced properties as shown on the attached map prepared by the Roanoke County Engineering and Inspections Department; and WHEREAS, said lots are adjacent to an unimproved section of Pettit Avenue between Belle Haven Road and the property of Robert A. English and Garland E. Sheets; and WHEREAS, the petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close the section of unimproved right-of-way referred to as Pettit Avenue located north of the intersection of Pettit Avenue and Belle Haven Road (Route 5057), measuring 50' feet in width and approximately 400' in length, said right-of-way having been created and shown on the Map of Belle Haven record as aforesaid in Plat Book 3 at page 98; and WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and 1 / ~" 1~ WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on October 8, 1996; and the public hearing and second reading of this ordinance was held on November 19, 1996. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved section of a right-of-way, situate in the Hollins Magisterial District and referred to as Pettit Avenue, being 50 feet in width and extending approximately 400 feet in length, located north of the intersection of Pettit Avenue and Belle Haven Road (Route 5057) as shown on the Map of Belle Haven recorded in the Roanoke County Circuit Court Clerk's Office in Plat Book 3 at page 98, be, and hereby is, vacated to the extent that any public or County interest may exist, pursuant to Section 15.1- 482(b) of the 1950 Code of Virginia, as amended, subject to the following conditions: (a) That all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners; and (b) That a 15' public utility easement is hereby retained and reserved as shown on the attached plat prepared by the Roanoke County Engineering & Inspections Department, together with the right to provide maintenance to any existing public utility facilities located within the 15' easement area, and together with the right of ingress and egress thereto from a public road; and (c) That the vacated area of land shall be added and combined, by deed or by plat, to the adjoining properties as provided by law and the petitioners shall comply with the Roanoke County Subdivision Ordinance, the Roanoke County Zoning Ordinance, and other applicable laws, regulations, and requirements, including recordation of the necessary documents, in connection with this vacation or any subsequent subdivision of the property. 2 a ma=y 2. That the Department of Engineering and Inspections shall record a certified copy of this ordinance along with the attached plat prepared by Roanoke County with the Clerk of the Circuit Court of Roanoke County, Virginia, and the recordation costs shall be payable by the petitioners. 3. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinance in conflict with the provisions of this ordinance be, and the same hereby are, repealed. C:\OFFICE\ WPWIN\ WPDOCS\AGENDA\ VACATION\ PETTIT.AVE 3 A-111996-18 ACTION NO. ITEM NO. ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Authorization to pay $14,015.45 to Earth Environmental Consultants, Inc. for Organophosphates and carbamate Investigation of Roanoke County Courthouse and Roanoke County Administration Center COUNTY ADMINISTRATOR'S COMMENTS: County staff hired Earth Environmental Consultants, Inc. to conduct an organophosphates and carbamate investigation at the Roanoke County Administration Center and the Roanoke County Courthouse on an emergency basis. The invoice for this investigation totals $14,015.45. County staff believes that this investigation is one step in providing a "reasonable accommodation" to individuals with disabilities as required under the Federal Americans with Disabilities Act ("ADA"). Approximately 16 months ago, two individuals notified the County of a pending civil lawsuit in Roanoke County arising out of an automobile accident. The County is not a party to this litigation. These individuals informed the County that they were subject to multiple chemical sensitivity and as such alleged that they were disabled under the provisions of the ADA. Specifically, this disability was primarily triggered by exposure to organophosphates and carbamate pesticides. These individuals demanded that the County provide them with a safe environment for their civil litigation. These pesticides had routinely been applied in the Courthouse and other County facilities by the County's contract exterminator. As of October 1, 1995, the County ceased the application of these pesticides. County staff has endeavored to find other suitable facilities in the Roanoke Valley that have not been subject to these pesticide applications. Since these chemicals are generally present in many pesticides, other facilities have been subject to these pesticide 1 applications, and are therefore unsuitable for purposes of this civil litigation. Having exhausted all other reasonable alternatives, and with the trial date scheduled for the first week in November, County staff retained Earth Environmental Consultants, Inc. to conduct an organophosphates and carbamate investigation at the County Courthouse and Roanoke County Administration Center on an emergency basis. The last application of these pesticides at the County buildings was in June of 1995. The substance used was Dursban, which is a trade name for the organophosphate compound. No past usage of carbamate pesticides could be identified. County staff believe that scientific testing for the presence of these pesticides would provide the County with accurate information to report both to the Court and these individuals for the purpose of determining whether or not these facilities were a safe environment for this purpose. The ADA was adopted by Congress in 1990. It established freedom from discrimination for most Americans afflicted with a disability. The concept of reasonable accommodation is incorporated into the ADA and failure to make a reasonable accommodation is a specific type of discrimination outlawed by this Act. The Act also addresses "program accessibility" (any service program or activity conducted by a public entity). SUMMARY OF INFORMATION In October of 1996, Earth Environmental Consultants, Inc. conducted an investigation into the toxicology of these products in the Roanoke County Administration Center and County Courthouse. The only detection of a suspect chemical was contained in very small amounts in a sample from the women's restroom on the first floor in the RCAC. No other organophosphates or carbamate chemicals were identified above the detection levels shown in the laboratory data report. Samples were collected in the forms of wipes and washes; wipes were used to sample smooth surfaces in all areas of concern, washes were used to sample carpet and upholstery in all areas of concern. The report concludes "the data presented here does not suggest that target chemicals absolutely do not exist; however, the environment which has been tested at this time is likely safe for sensitized individuals to enter. It is very likely that the environment that has been tested is itself safer than the possibly contaminated public that will attend the proceedings." The invoice for this investigation is in a total amount due of $14,015.45. The trial was postponed at the last moment, and has not yet 2 been rescheduled. County staff anticipates additional laboratory testing prior to this date. In addition, County staff is still exploring the possibility of other suitable facilities for these proceedings. The payment of the sum of $14,015.45 from the General Fund. Additional expenditures may be required in the future. It is recommended that the Board authorize the payment of $14,015.45 to Earth Environmental Consultants, Inc. from the Board of Supervisors Contingency Fund. Respectfully submitted, ~R 1yl ~~ John M. Chambliss, Jr. Paul M. Mahoney Assistant County Administrator County Attorney -------- ------------------------- ACTION --------------------- ---------- VOTE Approved (X) Motion by: Harry C. Nickens to No Yes Abs Denied ( ) approve payment Eddy x Received ( ) Harrison x Referred ( ) Johnson x To ( ) Minnix x Nickens x cc: File Paul M. Mahoney, County Attorney John M. Chambliss, Jr., Assistant Administrator Diane D. Hyatt, Director, Finance C:\OFFICE\ WPWIN\ WPDOCS\AGENDA\GENERAL\EARTH.IN V 3 ENVIRONMENTAL CONSULTANTS, WC. Mr. John M. Chambliss, Jr. _ Assistant County Administrator Roanoke County PO Box 29800 Roanoke, VA 24018-0798 November 4, 1996 ^,, ; ~:, :t rx LL~ ~~ ~; r ' ~ F "~' RE RCRO 1001 Invoice t~'-r~,3t ~"'T `fir . - ~~{ { r ~t Dear Mr:'Chambhss. ~~ rr Two copies of the Org~inophosphates and Carbamate Investigation report for the Roanoke Co. ~._- - ' ~ ~ Administration Building and Courthouse in Roanoke, VA were hand delivered to your office r on October 31 1996. The irivoice'for the~preparatiori of this report is enclosed. r ~ ~ ~~. • Mr. Robert Martin asked .me to remind you that in the event future sampling of this nature is :, r,~, • ': needed, the cost would be considerably ugher. ;. In quoting the prices for this sampling, the ., _,. ... - laboratory misquoted by about ;z the cost but agreed to hold to this pricing since everything .was already "in the works": ~ i~ - ,~r., '. ~ ,: .. .- rv ` ~ ` ' ~ ~ We appreciate the opportunity to; have worked with you on this project.. Please let us know if we can be of service to you in the future r ~ , ~ ~~~~ ~~ Suicerely, ~ ~~`~ -~ ~~ ~ i~ ~~ ~, ,.~~ „~- r ,~ "t~s ~~ a {~ ~ ,~ ~ ~ ~ ~ t ~,-~ ~{ `~4~ ~ ~ ~"' ,-M ~ - - L. ~ ~ } f ,'~ „~ ~.~ Yolonda Miller .~ 7 O~fice 1\Ianager - - F ~ raw ,~,~ ., - ` ~, 1~. enclosure - .~;~ ~~ I ~;, ENVIRONMENTAL !' CONSULTANTS, INC. { ~,~ , acoanoxe ~ v ti ~~+~ i a v i ya ":~~ 3~ ti ~~ `' ~~~ , a~:~t v~ ~ . ~ , ~. - - ~' ; t~ ovember=` A 996 ; 9 ~~~,,~~II~NOIC,E #10080 ~ ~,~~ ~~{, r :~,~i}<~x~„~~~'a~t~...v+~pri~`~4"~~''r'1~°r~~a'n ~'~ ~+," ~~~ y_, rf' , ` PROJECT # RCRO i 001 ; r r t~ Tr `? ~` ~: .~c~r ~: Organophosphates and Carbamate Investigation t , '~` s;~'' Includes site visit, sample collection, supplies, phone calls, consulting -~ ~ fees, review of data,~report pre aration ` Sample analysis as follows .~ ,; n i ~ ~~~ f, ~* cr ' '. ~ a - ~ Organophosphate/Caramates >~~, ,, ~ ~, ~,;Y ; , x 27 samples @ $ 414 00 each (Includes Rush Fee) ~, ~ ~ 1 ~ti~~,~ ,~~ ;. ~ ~ 'f~'~j`;ic~ -#y <` ); -( r ., 7. a r..r ~ 7 ~r ~.aN , P ; ; Yl a 3l ~i ~,.1 ~ ~ M -,'S s 0 `- ~Y '~~,+.4'~' .hr Fri W. q.~..h '~*{7 r . ' Y4 ~S~.k YR ~ ]tF I~z'{j`~ ,~~ t~ ~'`ze~ ~ q a ~'.,, r ~^; ~~~ ~ ~,~,~' `~: ~~~~"f .,,~~`~;k~ , _ ~; t -Total Balance Due ~ t~, ; a ~' •~` - ~ ,~ erms; , et` s l ~~R `~ . ~_~ ~` ~~.-- .. z # " '~ ,y , ~ ~- ~ ~ Ou t~ y 1 . ,~ i Y s ! ~ ' ~ T K ~ F;,i g r~ § ~- - Y .S .t t rz .., ... `r..... - ~.4r:;~ Sf ".-'<: :-1~ $ 2,837.45 11,178.00 $14,015.45 234 Franldin Street Rocky Mound VA 24151 ` 540-4~3-5975 ~ t300-483-3732 Fa~c 540-483-2221 " ~O~NOKK COUNTY ~TTO~N~Y'S O~f'IC~ Roanoke County Administration Center 5204 Bernard Drive, S. W. -Room 431 Roanoke, VA 24018-0798 772-2007 MEMORANDUM TO: Board of Supervisors FROM: Paul M. Mahoney ~~ I~ll'V~ DATE: 15 November 1996 SUBJECT: Earth Environmental Consultants, Inc. invoice] This memorandum is submitted to you within the range of the attorney-client privilege, and as such, is confidential. Further, it is exempt from disclosure as a public record under the provisions of the Virginia Freedom of Information Act, Section 2.1-342.B.5. Attached you will find a board report requesting Board authorization to pay an invoice from Earth Environmental Consultants, Inc. in the amount of $14,015.45. Staff is requesting that this issue be discussed first in executive session, then, if no objection, this board report be added to the agenda for Board action. We believe that the individuals behind these demands for assurances that County facilities are safe from these organophosphates and carbamates are preparing the foundation for a federal lawsuit against the County under the Americans with Disabilities Act ("ADA"). Although this invoice amount is high, it may provide cheap insurance in defense of this anticipated litigation. It is recommended that discussion of these legal issues in executive session would be prudent. c: Elmer C. Hodge ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 19, 1996 AGENDA ITEM: Authorization to pay $14,015.45 to Earth Environmental Consultants, Inc. for Organophosphates and carbamate Investigation of Roanoke County Courthouse and Roanoke County Administration Center COUNTY ADMINISTRATOR'S COMMENTS: County staff hired Earth Environmental Consultants, Inc. to conduct an organophosphates and carbamate investigation at the Roanoke County Administration Center and the Roanoke County Courthouse on an emergency basis. The invoice for this investigation totals $14,015.45. County staff believes that this investigation is one step in providing a "reasonable accommodation" to individuals with disabilities as required under the Federal Americans with Disabilities Act ("ADA"). Approximately 16 months ago, two individuals notified the County of a pending civil lawsuit in Roanoke County arising out of an automobile accident. The County is not a party to this litigation. These individuals informed the County that they were subject to multiple chemical sensitivity and as such alleged that they were disabled under the provisions of the ADA. Specifically, this disability was primarily triggered by exposure to organophosphates and carbamate pesticides. These individuals demanded that the County provide them with a safe environment for their civil litigation. These pesticides had routinely been applied in the Courthouse and other County facilities by the County's contract exterminator. As of October 1, 1995, the County ceased the application of these pesticides. County staff has endeavored to find other suitable facilities in the Roanoke Valley that have not been subject to these pesticide applications. Since these chemicals are generally present in many pesticides, other facilities have been subject to these pesticide 1 applications, and are therefore unsuitable for purposes of this civil litigation. Having exhausted all other reasonable alternatives, and with the trial date scheduled for the first week in November, County staff retained Earth Environmental Consultants, Inc. to conduct an organophosphates and carbamate investigation at the County Courthouse and Roanoke County Administration Center on an emergency basis. The last application of these pesticides at the County buildings was in June of 1995. The substance used was Dursban, which is a trade name for the organophosphate compound. No past usage of carbamate pesticides could be identified. County staff believe that scientific testing for the presence of these pesticides would provide the County with accurate information to report both to the Court and these individuals for the purpose of determining whether or not these facilities were a safe environment for this purpose. The ADA was adopted by Congress in 1990. It established freedom from discrimination for most Americans afflicted with a disability. The concept of reasonable accommodation is incorporated into the ADA and failure to make a reasonable accommodation is a specific type of discrimination outlawed by this Act. The Act also addresses "program accessibility" (any service program or activity conducted by a public entity). SUMMARY OF INFORMATION In October of 1996, Earth Environmental Consultants, Inc. conducted an investigation into the toxicology of these products in the Roanoke County Administration Center and County Courthouse. The only detection of a suspect chemical was contained in very small amounts in a sample from the women's restroom on the first floor in the RCAC. No other organophosphates or carbamate chemicals were identified above the detection levels shown in the laboratory data report. Samples were collected in the forms of wipes and washes; wipes were used to sample smooth surfaces in all areas of concern, washes were used to sample carpet and upholstery in all areas of concern. The report concludes "the data presented here does not suggest that target chemicals absolutely do not exist; however, the environment which has been tested at this time is likely safe for sensitized individuals to enter. It is very likely that the environment that has been tested is itself safer than the possibly contaminated public that will attend the proceedings." The invoice for this investigation is in a total amount due of $14,015.45. The trial was postponed at the last moment, and has not yet 2 been rescheduled. County staff anticipates additional laboratory testing prior to this date. In addition, County staff is still exploring the possibility of other suitable facilities for these proceedings. The payment of the sum of $14,015.45 from the General Fund. Additional expenditures may be required in the future. It is recommended that the Board authorize the payment of $14,015.45 to Earth Environmental Consultants, Inc. from the Board of Supervisors Contingency Fund. Respectfully submitted, John M. Chambliss, Jr. Paul M. Mahoney Assistant County Administrator County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by C:\OFFICE\ W P W tN\ W PDOCS\AGENDA\ G ENERAL\ EARTH.IN V Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens 3 ENVIRONMENTAL CONSULTANTS, INC, Mr. John M. Chambliss, Jr. Assistant County Administrator Roanoke County , - PO Box 29800 . ~ Roanoke, VA 24018-0798 - November4,~~-1996 ~.~~ ~~ : '~ *`'~ RE RC'RO 1001 Invoice ' ry F ,. y~ H~ y ~ ~~ rt„~ L ~ ,- f fY 1. t ~~': y , :: ~.. Dear Mr, Chambhss ~? ~~ r ~ „_N . ~,~~ : ~~ '; ~,z ,, ,~ _ Two copies of the Orgarnophosphates and Carbamate Investigation report for the Roanoke Co. ~° 'Administration Building and Courthouse in Roanoke, VA were hand delivered to your office on October 31, 1996. The invoice for the preparation of this report is enclosed. _ .et,, Mr. Robert Martin asked me`~o 'remind you that, in the event future sampling of this nature is .needed, the cost would be considerabl hi her."~ In uotin the rices for this sam lin the t; y;., g q g.: P p g~ - -: laboratory misquoted by about ~/~ the cost but agreed to hold to this pricing since everything .was already "in the works". `~,A~;, ~~ 4 . ~' ~ ". , ,.; We appreciate the opportunity to have worked with you_on this project.. Please let us know if we can be of service to you ul the future - ~:~ , , y 1 Sincerely; ~ ~~ ~~ ~ ~' - ,, -~ ~` : , :r ... i y i. 5'isyY ril ~ c~ ~' SY ~ 1 r ~ ~ r Yolonda~Miller.~ ~f~~S'` ' ~„1`~3g~ v ~~,; ;~,,-,~Jr,nrh~ ;,r i~r#,~,r~ .~ O'fice I~lanager.~ - ~r _ t.~ ` ``` - enclosure t; - . _ `~ ~: r , <, .. - ~ 234 FrenMin Sheet ' Rocky Mound VA 24151 540-48:?-5975 ~ 800-483-732 Fa~c 540-483-2221 ~~~ •~~ El~~~''EF~O~~E~'i'A!_ ~.. ~.~ _ _ .~: :. - , r - .., Mr~John IVL Chambliss, Jr. '- Assistant County Administrator Roanoke County ~. .~ .. PO,Box 29800 y~ ~~ ~ 'Roano`ke`VA 24018 0798 ti "'' ~ ovem er ` 996 4. w ~~:~~ a~IlWOICE # 10080 ' '~~ ~ r` J ~~ '' ~ rfJ'- ~ PROJECT # RCROi001~~< <~'~,~} ~J ~l~+r~~YKj i" ~ :`. ~~uS~~iM..~tr .. J Y ~Y° `'ryY , A: Organophosphates and Carbamate Investigation t ° Includes site visit, sample .collection, supplies, phone`calls consulting ~'`~'~ ~ fees, review of data, report pie°aration ~~,, z ~. . Tt~,'Ff~af~l~~ky. r?' `.. + + ff n~ C, I ;~ t ~' ~ Sample analysis as follows f 5~ ,ti .~ ~ .i J 3 ~.1~,~`~ ;'~ Organophosphate/Carunates , _ _ T~ } : ''~ ~ , ~ f r' ~~ S ~ l N't S N ~.,~ s~,, ., ~~ ~ ~,;4 ~, Y; 27 samples @ $ 414 00 each (Includes Rush Fee) r ~~y y-4 ~ 4 < l'i ~ ~ .CS`yT ray ~ -~a''.ta~ ,~' Y l{ 4 1 . M ,.t ~ ,P' T'~ SST +~l ~ K` f,. .~sti 'two i r ifis~~ 4~ ,~': r `"k+ ~~.~ ~' ~ » ~~: ~~,~ ~~:~~'~- ', ~~; „~,'' .,w°.~~~° .:Total Balance Due a ~~~ ~ ~ - ~: ~ ~x ` ~,: } ~r r ' r ~,~. t n ` t;<~ ~ti. r ~''q ~ ti's x . ~. ~ b ~ Y ~~ ~ J~Cl•~ f fi 1 k 4S Y ' -I $ 2,837.45 11.178.00 $ 14,015.45 234 Franldin Street Rocky Mound VA 24151 ` 54U-483-5975 ~ 800-483-3732 Faac 540-483?-2221 " LEGAL NOTICE Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, November 19, 1996, in the Board Meeting Room at the Roanoke County Administration Center, 5204 Bernard Drive S. W. on the petition of William L. and Margaret D. Brogan, Robert A. English, Garland Sheets, William J. and Betty D. Watson requesting vacation of a 50 foot unimproved right-of-way referred to as Pettit Avenue, as recorded in Plat book 3, Page 98 and located in the Hollins Magisterial District. A copy of the documents related to this request may be examined in the office of the Department of Engineering and Inspections, located at the Roanoke County Administration Center. Given under my hand this October 15, 1996. yam,, ~4! Q,~-e.~.~ Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES AND WORLD NEWS ON: Tuesday, November 5, 1996 Tuesday, November 12, 1996 Direct the bill for publication to: Mr. William L. Brogan 8353 Belle Haven Road Roanoke, VA 24019 c:lwpdoclboardlnotice.nov FAX TO: ROANOKE TIMES LEGAL NOTICES FROM: MARY ALLEN, ROANOKE COUNTY DATE: October 15, 1996 Attached is a legal notice to be run on Tuesday, November 5, and Tuesday, November 12, 1996. The petitioner will come to your office to pay for the notice today. Please send notice affidavit of publication to: Mary H. Allen, Clerk to the Board, P. O. Box 29800, Roanoke, VA 24018. If you have any questions, please call me at 772-2003. RKE BOARD SUPERVISORS TEL~703-772-2193 Transmit Confirmation Report No . Receiver Transmitter Date Time Mode Pages Result 009 RT-LEr,AL RKE BOARD SUPERVISORS Oct 15'96 1031 00'57 Norm 02 OK Oct 15'96 1031 Printed by Mary Allen / ADMO1 10/15/96 11:45am From: Mary Allen / ADM01Confirm receipt To: George Assaid / GISO1 Subject: Legal Notice - Pettit Avenue vacation --------------------------------------- ===NOTE________________________________ I faxed the legal notice to the Roanoke Times and World News today. I am sending you a copy by mail. Please tell Mr. Brogan to go to the Roanoke Times and pay the bill. By the way, I usually get the original affidavit of publication because I'm required to keep in permanent record, but I would be glad to send you a copy when I get it. Page: 1 October 10, 1996 9:02 a.m. MA George called about Pettit Avenue. Said to advertise November 5 and 12 for public hearing November 19th. They will send up revised Board Report. Attached is revised legal notice that I did. Let George know when we send in advertisement so that Mr. Brogan can go down and pay for it. Brenda October 9, 1996 To: MA FROM: Brenda RE: Saga of vacation of Pettit Avenue legal notice Bill Richardson called me after we got out of meeting (after 10 a.m.) and asked if we had copy of legal notice for public hearing for this on October 22. Told him that it wasn't in the 10/8 or 10/22 file. He said that he thought the info was sent to MA but the petitioner, Mr. Brogan, who was supposed to pay for it, never was asked to go and pay it. I called back and told him no. He asked if I could write up legal notice. I told him I would. I went to Sue P to check on how much time had to go between notices and meeting, etc. She said that this item was brought up late last week and she asked George A, if all the proper notices had been done and was told yes. Anyway, she checked the code book. Then, Wanda came over and said that George A was checking out the same thing with Vickie. I asked Sue to follow through with Vickie. Then, Bill came back to my office and I took him over and left him with Sue. Later, Bill called and said that Vickie said that notice had to be six days from meeting and six days between, and that meant it could be done Thursday, 10 and Thursday, 17. Sue P had said that deadline for notices was Noon today. At 11:55 am I typed notice and faxed to RT, and then called to tell them. Talked with Patti, and was told that deadline was Tuesday at Noon. They could do it as a special notice, or we would have to resubmit. I wasn't sure if special notice was OK or not so I called Bill and asked him. He said he would get back with me. At 1:35 p.m., George came over and told me he checked with PMM and go ahead and do special notice. I told him that I thought it was too late but I would try. I called Patti and she had gone to lunch. Then I went to lunch. Patti returned my call at 2:30 and said that it was too late. I called George and he said that we would just have to do it at November 19th meeting. I wrote up another notice and it is attached. And that's how I spent most of the morning! ! To ' " ~ .i ~ ~~ ^ AM Date ~ d _ Time -/ ~ PM WHILE,.,,YOU WERE OUT M 1 c. ~_~ ~ _._ Phone L_) Area Code TELEPHONED CALLED TO SEE YOU WANTS TO SEE YOU Number Extension PLEASE CALL WILL CALL AGAIN URGENT RETURNED YOUR CALL i Message G~ ~~,m.~. ~. ~~.A~ ~ X~x~. + `Y~ .~ ~ ~ ~ ~ ~ # -"1 ~F.Qs3-4~. t ~ ~ ~ ~-'!~.-F-- rr~~ ~ t _ -t° Operator - 't ~~ 7° AMPAD REORDER FMPllO EFRCIENCYQ #23-000 FAX TO: ROANOKE TIMES LEGAL NOTICES FROM: MARY ALLEN, ROANOKE COUNTY DATE: OCTOBER 9, 1996 Attached is a legal notice to be run on Thursday, October 10, and Thursday, October 17, 1996. The petitioner will come to your office to pay for the notice today. If you have any questions, please call me at 772-2003. r ~'~9 3~ a ~~. C~ll,~ LEGAL NOTICE Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, October 22, 1996, in the Board Meeting Room at the Roanoke County Administration Center, 5204 Bernard Drive S. W. on the petition of William L. and Margaret D. Brogan, Robert A. English, Garland Sheets, William J. and Betty D. Watson requesting vacation of a 50 foot unimproved right-of-way referred to as Pettit Avenue, as recorded in Plat book 3, Page 98 and located in the Hollins Magisterial District. A copy of the documents related to this request may be examined in the office of the Department of Engineering and Inspections, located at the Roanoke County Administration Center. Given under my hand this October 9, 1996. Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES AND WORLD NEWS ON: Thursday, October 10, 1996 Thursday, October 17, 1996 Direct the bill for publication to: Mr. William L. Brogan 8353 Belle Haven Road Roanoke, VA 24019 ACTION # ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 8, 1996 AGENDA ITEM: Request to vacate a 50 foot unimproved right-of-way referred to as Pettit Avenue, as recorded in Plat Book 3, Page 98 and located in the Hollins Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: Staff is recommending that the unimproved right-of-way be vacated on the condition that a 15 foot public utility easement is retained adjacent to the right-of-way for Be11e Haven Road. Once the Pettit Avenue right-of-way is vacated, the property will be divided evenly and combined with the property adjacent to both sides of the former right-of-way, per the requirements of Title 15.1, Chapter 11, Code of Virginia, 1950 (as amended) as cited in Section 15.1-482. BACKGROUND: The petitioners, Mr. William L. and Ms. Margaret D. Brogan, Mr. Robert A. English, Mr. Garland Sheets and Mr. William J. Watson and Ms. Betty D. Watson, are the owners of the parcels adjacent to Pettit Avenue (unimproved), which parcels are more particularly described as Lot 1, Block 5, Belle Haven, Lot 8, Block 5, Belle Haven and Tract `C' Green Ridge, Lot 9, Block 5, Belle Haven, Lot 8, Block 3, Belle Haven, respectively, recorded in Plat Book 3, Page 98 and located in the Hollins Magisterial District. The petitioner's desire to vacate Pettit Avenue (unimproved), which is 50 feet in width, and approximately 400 feet in length, shown on the attached map and recorded in Plat Book 3, Page 98. Once this right-of-way is vacated, the property will be divided evenly and combined with the property adjacent to both sides of the former right-of-way, as per the requirements of Title 15.1, Chapter 11, Code of Virginia, 1950 (as amended) as cited in Section 15.1-482. '.~` SUMMARY OF INFORMATION: Roanoke County is in support of this vacation of the right-of- way because this section of Pettit Avenue serves only as right-of-way to a 2.80 acre tract. This tract is additionally served by the access to the property from State Route 1832/North Barrens Road. County staff has received no objections, but were requested by American Electric Power to retain a portion of the right-of-way as a public utility easement (PUE). Therefore, Roanoke County is requesting that the described right-of-way be vacated and at the same time a 15' public utility easement (PUE) be retained parallel to Belle Haven Road. These steps should be done in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia 1950, as amended, by the adoption of the attached ordinance. First reading of the proposed Ordinance is scheduled to be held on October 8, 1996; A public hearing and second reading is scheduled for October 22, 1996. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors approve the first reading of the ordinance to vacate the referenced right-of-way and maintain a portion of this area as a PUE and instruct the County Attorney to prepare the necessary ordinance. UB ITTED B APPROVED BY: ~~~ Arnold Cove ., rec or Elmer C. Hodge of Engineering & I pections County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred To Motion by: pc: Paul Mahoney, County Attorney Eddy Harrison Johnson Minnix Nickens VOTE No Yes Abs • ~~3 NORTH ROANOKE COUNTY REQUEST TO VACATA A 50 FT. UNIMPROVED RIGHT- ENGINEERING & OF-WAY REFERRED TO AS PETTIT AVENUE . INSPECTIONS DEPARTMENT VICINITY MAP' ..,L~° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 8, 1996 ORDINANCE VACATING AND CLOSING A 50-FOOT UNIMPROVED RIGHT-OF-WAY REFERRED TO AS PETTIT AVENUE LOCATED NORTH OF THE INTERSECTION OF BELLE HAVEN ROAD (ROUTE 5057) AND PETTIT AVENUE FOR APPROXIMATELY 400 FEET IN LENGTH, AS RECORDED IN PLAT BOOK 3, PAGE 98, AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, William L. and Margaret D. Brogan (Lot 1, Block 5, Belle Haven), Robert A. English (Lot 8, Block 5, Belle Haven, and Tract "C" Green Ridge), Garland Sheets (Lot 9, Block 5, Belle Haven), and William J. and Betty D. Watson (Lot 8, Block 3, Belle Haven), the petitioners, are owners of the above-referenced properties as shown on the attached map prepared by the Roanoke County Engineering and Inspections Department; and WHEREAS, said lots-are adjacent to an unimproved section of Pettit Avenue between Belle Haven Road and the property of Robert A. English and Garland E. Sheets; and WHEREAS, the petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close the section of unimproved right-of-way referred to as Pettit Avenue located north of the intersection of Pettit Avenue and Belle Haven Road (Route 5057), measuring 50' feet in width and approximately 400' in length, said right-of-way having been created and shown on the Map of Belle Haven record as aforesaid in Plat Book 3 at page 98; and WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and WHEREAS, notice has been given as required by Section 15.1-431 ~° of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on October 8, 1996; and the public hearing and second reading of this ordinance was held on October 22, 1996. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved section of a right-of-way, situate in the Hollins Magisterial District and referred to-.as Pettit Avenue, being 50 feet in width and extending -approximately 400 feet in length, located north of the intersection of Pettit Avenue and Belle Haven Road (Route 5057) as shown on the Map of Belle Haven recorded in the Roanoke County Circuit Court Clerk's Office in Plat Book 3 at page 98, be, and hereby is, vacated to the extent that any public or County interest may exist, pursuant to Section 15.1- 482(b) of the 1950 Code of Virginia, as amended, subject to the following conditions: (a) That all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners; and (b) That a 15' public utility easement is hereby retained and reserved as shown on the attached plat prepared by the Roanoke County Engineering & Inspections Department, together with the right to provide maintenance to any existing public utility facilities located within the 15' easement area, and together with the right of ingress and egress thereto from a public road; and (c) That the vacated area of land shall be added and combined, by deed or by plat, to the adjoining properties as provided by law and the petitioners shall comply with the Roanoke County Subdivision Ordinance, the Roanoke County Zoning Ordinance, and other applicable laws, regulations, and requirements, including recordation of the necessary documents, in connection with this vacation or any subsequent subdivision of the property. 2. That the Department of Engineering and Inspections shall record a certified copy of this ordinance along with the attached . s~ plat prepared by Roanoke County with the Clerk of the Circuit Court of Roanoke County, Virginia, and the recordation costs shall be payable by the petitioners. 3. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinance in conflict with the provisions of this ordinance be, and the same hereby are, repealed. C\OFPICE\ WPWIN\ WPDOCS\AGINDA\ VACATION\PEITIT.AVE • • LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, November 19, 1996, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Ohio State Cellular Phone Co. Inc. for a Special Use Permit to construct a communications tower and building, located at 5945 Newport Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: November 5, 1996 ~• Mary H. Allen, Clerk Please publish in the Roanoke Times Thursday, November 7, 1996 Wednesday, November 13, 1996 Direct the bill for publication to: Charles Riley Dan Cell Inc. 621 S. Navy Blvd. Pensacola, FL 32507 (540) 362-0519 Hand Cell (540) 580-2044 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, November 19, 1996, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Norfolk Southern Railway for a Special Use Permit to replace an existing communications tower, located approximately 1.75 miles from the intersection of Honeysuckle Road and Poor Mountain Road, Windsor Hills Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: November 5, 1996 ~~- Mary H. Allen, Clerk Please publish in the Roanoke Times Thursday, November 7, 1996 Wednesday, November 13, 1996 Direct the bill for publication to: Norfolk Southern Railway Attn: Bud Neeley, Attorney PO Box 43 Blacksburg, VA 24063 (540) 953-2711 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 ~~ cum PUBLIC NOTICE Please take notice that the Board of Supervisors of Roanoke County, Virginia; will hold a public hearing at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, on November 19, 1996, at 7:00 p.m., or as soon thereafter as the matter maybe heard, on the question of the adoption of a Resolution pursuant to Section 15.1-238 and Title 25 of the 1950 Code of Virginia, as amended, concerning acquisition of and immediate right-of-entry to a one acre parcel of land in Roanoke County located at the intersection of U.S. Route 11/460 and Virginia State Route 858, (Tax Map Number 55.03-3-1.1), being owned by Randolph H. Vest, Jr. and Linda C. Vest. Any member of the public may appear at the time and place aforesaid and address the Board on the matter aforesaid. it"I-~~ Paul M. Mahoney County Attorney Please publish on the following dates: November 5, 1996 November 12, 1996 Please send bill to: Timothy W. Gubala Director of Economic Development County of Roanoke P.O. Box 29800 Roanoke, VA 2401a to ai q 11:47 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, November 19, 1996, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Salem Church of God for a Special Use Permit to construct a religious assembly facility, located on Edgebrook Road, 0.33 mile west of Thompson Memorial Drive, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: November 5, 1996 Mary H. Allen, Clerk Please publish in the Roanoke Times Thursday, November 7, 1996 Wednesday, November 13, 1996 Direct the bill for publication to: Salem Church of God clo Hughes Assoc. Architects PC PO Box 1034 Roanoke, VA 24005 (540) 342-4002 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 0~ ROANp,,~~ ti a A z "> c> z v ;ate 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 November 22, 1996 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 Mr. Ken Wright, Pastor Evangel Foursquare Church 612 Bullitt Avenue, S. E. Roanoke, Virginia 24013-1798 Dear Pastor Wright: o~" R~~ BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRIGT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 In early 1994 I wrote to you and other land owners on Poor Mountain about the possibility of improving Honeysuckle Road, which is the access road to the towers and antennae located on the Mountain. As I explained then, Honeysuckle is a State road but in 1994 it did not meet the State's criteria for paving because of the relatively few vehicles that used it daily. We hoped to be able to get the road improved by soliciting contributions from the land owners and then asking the State for matching funds. Some of the land owners expressed interest, depending upon the cost involved. The Virginia Department of Transportation estimated the cost of improvements to be in the range of $500,000, which would not include paving because the daily traffic count was fewer than fifty vehicles. Additional towers and antennae have been installed since 1994 and the traffic count may now justify paving the road. At the request of Mr. Lee Eddy, who represents Poor Mountain land owners on the County Board of Supervisors, I am writing again to determine whether you would be willing to share in the cost of improving Honeysuckle Road. Please let me know whether or not you are interested in pursuing this project. Very truly yours,. Elmer C. Hodge County Administrator meh cc - Mr. Lee B. Eddy, Supervisor Windsor Hills Magisterial District C~aixx~tg ~#' ~Z.~~~.o~~e ® Recycled Paper O~ POANp,~~ ~' '.~ z ~ ~ 2 ~' a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 November 21, 1996 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Mr. Jeffrey Echols Resident Engineer Virginia Department of Transportation P. O. Box 3071 Salem, VA 24153-3071 Dear Mr. Echols: Attached is a certified copy of Resolution 111996-4 supporting Roanoke County's request for industrial access funds for Valley Gateway. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, November 19, 1996. If you need further information, please do not hesitate to contact me. Sincerely, ~~~Q Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors Attachment cc: Timothy W. Gubala, Director, Economic Development Arnold Covey, Director, Engineering & Inspections (~a~trt#~ .off ~.o~x~~~e ® Recycled Paper O~ ROAN ~F ti' z c~ .z J a 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 November 21, 1996 Rev. John Hawn St. Mark's Lutheran Church 1008 Franklin Road, SW Roanoke, VA 24018 Dear Rev. Hawn BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLUNS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, November 19, 1996. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. us. C~.~~tx~#~ ~~ ~.a~t~~~e Thank you again for sharing your time and your words with With kindest regards, ~.~~ O~ Bob L. Joh son, Chairman Roanoke County Board of Supervisors ® Recycled Paper Printed by Brenda Holton / ADMO1 11/20/96 3:08pm From: Terry Harrington / ADM01 To: Brenda Holton / ADMO1, Sue Patterson-Bane / ADMOl Subject: fwd: Proffers --------------------------------------- ===NOTE====------=====11/20/96==1:34pm= Sue.... Brenda.... Here are the two additional conditions for the Salem church of God SUP 1. The site shall be developed in general conformance with the submitted concept plan for Salem Church of God, prepared by Hughes Associates, Architects, dated July 16, 1996, and revised October 15, 1996. 2. A 25 foot buffer yard shall be reserved along the E,anAt~~„~a n~~••° property line, and along all other property lines adjacent to R-1 zoning districts. No grading or disturbance of vegetation shall be allowed within these required buffer yards, with the exception that a single entrance as shown on the concept plan shall be allowed to be constructed from otl Tlx-~-en~ Type E Option 2 landscape screening shall be installed, within all buffer yards to sustain, supplement, and enhance the existing vegetation for the purpose of buffering and protecting surrounding properties. E.~,P~~.~ a.~ Fwd=by:=Brenda=Holton=11/20/96==1:44pm= Fwd to: Terry Harrington / ADMO1 ....................................... Thanks Terry. In the second condition. should it be Edgebrook Road or Edgewood Drive Just asking. Fwd=by:=Terry=Harring=11/20/96==2:49pm= Fwd to: Brenda Holton / ADMO1, Sue Patterson-Bane / ADMO1 ....................................... Sorry... all references should be to EDGEBROOK ROAD. Please let Sue Know so she can make change. Terry Page: 1 PETITION: Ohio State Cellular Phone Co. FILE NO.: 32-11 /96 1. The tower is proposed in the Catawba Valley area of Roanoke County. This Valley is highly valued by its residents and the residents of the County for its unique rural qualities. The Catawba Valley is also the only place in the nation where the Appalachian Trail, National Forest, Virginia Scenic Byway, and the Bicentennial Bicycle Trail intersect. 2. The proposed site is adjacent to an area determined to be eligible for listing on the Virginia and the National Register of Historic Places as a Rural Historic District. 3. The proposed tower site adjoins property of the U.S. Forest Service upon which the Appalachian Trail is located. This trail ascends Cove Mountain after crossing Newport Road and leads to Dragon's Tooth, a popular local attraction, lookout and technical climbing site on the southern end of Cove Mountain. The Appalachian Trail is designated a National Scenic Trail and runs approximately 2,000 miles from Maine to Georgia. 3. The proposed tower, if erected as proposed, would be visible from the Appalachian Trail for a distance of at least 200 yards as one begins the assent of Cove Mountain. 4. The proposed tower is located on property which fronts on Virginia Route 311. Route 311 from Hanging Rock to Covington (via Route 159) in Allegheny County has been designated by the Virginia Department of Transportation as a Scenic Byway. This designation is awarded to highway corridors that bypass major roads and offer the traveler a diversity of visual experiences including significant natural, historical and cultural resources. While the Scenic Byway designation is largely symbolic, the corridor is identified on the Official State Highway Map as an encouragement for tourists to seek out these routes and to boost local pride and identity. 5. The proposed tower, if constructed, would be visible for a distance of one to one and a half miles from the highway, designated by VDOT as a Scenic Byway diminishing the scenic quality of the corridor and reducing the Scenic Byway's potential as a draw for tourism in this region of the County and a 1 November 19, 1996 Printed by Brenda Holton / ADM01 11/21/96 3:18pm From: Brenda Holton / ADMOl To: Susie Owen / ADM01 Subject: fwd: Reso Valley Gateway --------------------------------------- ===NOTE====------=====11/21/96=10:52am= Do you need a certified copy of this re Fwd=by:=Susie=Owen=/==11/21/96=11:01am= Fwd to: Brenda Holton / ADM01 ....................................... That would be good to keep in our files. Thanks. Fwd=by:=Brenda=Holton=11/21/96==1:38pm= Fwd to: Susie Owen / ADM01 ....................................... Susie - is someone going to send this to VDOT. I thought that was what you would need certified copy for. If you want Clerk to send with letter, let me know. Fwd=by:=Susie=Owen=/==11/21/96==3:02pm= Fwd to: Brenda Holton / ADMO1 ....................................... Yes, please send one to Attention of Jeff Echols, Resident Engineer. Thanks. Page: 1 Printed by Brenda Holton / ADM01 11/08/96 9:35am --------------------------------------- From: Mary Allen / ADMO1 CONFIRMED To: Brenda Holton / ADMOl Subject: 11/19 Agenda --------------------------------------- ===NOTE====------=====11/08/96==9:35am= New item: Request from Salem-Roanoke County Chamber of Commerce for resolutin supporting the Worforce Endorsement Agreement. Title may change - JMC is preparing report...Put under New Business for now. Page: 1 f Hlat N1 =~ EDITORIALS No jobs for ,~~l~~ .l•, ~N ~1, COLUMN last month in .~`~v,~{swe~k magazine, a Kalamazoo, ,~blich~;"l-sigh-school teacher lamented the peer pressure on students to have •t1~1/ir own wheels -and get a job to ~in~ke th"e monthly car "payments. ~`•'~ ~" "N~"tional Merit finalists pale in ifn~,QrEance beside the student who c(rives his friends around in a shiny ~r~eW,:Ford Probe,".wrote Lyla Fox. ~~O.nce cars and jobs enter the picture, ,itris ~%irttially impossible to get students frxused'on school." Does anyone doubt .that the car 'Galt 'is ~a~key reason kids drop out of 'sc7ogl?,1'Vot the only reason, of course. 1'~fa}iy drop out because they're bored, `or they've fallen in with a bad crowd, .q~, •maybe, they. want to run away and jgan,the•circus. Some may drop out -because-must, to help their families. •T'oo' mangy girls, certainly, drop out )$dcause they're pregnant. . School officials know, though, that ~Ihts of kids leave school for the lure of a paycheck -never considering that the minimum wage may be the best they can expect without ar least a high- school diploma or high-school equiva- lency'certificate. Parents and teachers can lecture on this until they're blue in the face, but their warnings often fall on deaf ears. ' Leonard Gereau, Franklin County's school superintendent, may have found a better way to get the inessage~,~cross: Let businesses do the talking:. 'Gereau's innovative idea also has been adapted by schools in Montgom- ery County, Salem and a handful of other~/Virginia districts. It has the strong endorsement by the Blue Ridge Regional Educational & Training Council: More school districts would do well to consider it. Here's how the Gereau model school dropouts works: Dozens of businesses in the com- munity agree to give high-school grad- uates, or those with the equivalency certificate, top priority for entry-level jobs. The message is not explicit, but it's surely implicit: Dropouts need not apply. Tough, huh? Indeed -but, poten- tially it could be the most effective dropout-prevention program to come down the pike. Moreover, it's apro- gram that costs virtually nothing -and one from which businesses stand to gain as much as the kids who're con- vinced to complete their high-school education. Under the program, the school sys- terns essentially guarantee their prod- uct. Participating businesses looking to hire a graduate receive (with the grad's permission) a grade transcript, attesting that the job applicant has the necessary knowledge and skills for a job. Addi- tionally, employers get school- attendance records and other informa- tion that can indicate a good work ethic and potential for advancement and leadership. The program is too new to assess its effect on dropout rates. Already, though, Franklin County has seen an increase in applications from dropouts seeking to return to school or to qualify for ahigh-school equivalency certifi- cate. In a regiot} where several localities have dropout rates higher than the state average (about 5 percent), this is an excellent way for schools and busi- nesses to work together to attack a problem of mutual concern. Convinc- ing kids to stay in school serves not only their interests. It also serves the long-range interests of employers for whom an uneducated work force is, more and more, of not much use. WORKFORCE ENDORSEMENT AGREEMENT A collaborative effort of the City of Salem School Division, Salem-Roanoke County Chamber of Commerce, and the Blue Ridge Regional Education and Training Council Schools and Community Working Together for Our Students' Future The City of Salem School Division and Roanoke Valley employers understand the crucial links among a high school diploma, excellent school attendance, good grades, marketable skills, an excellent work ethic, and success in obtaining and retaining employment. Therefore, an agreement has been established in which Valley business and industry will give priority consideration to high school graduates for entry level jobs. In turn, Salem High School will provide employers with information that documents graduates' employment skills necessary for job success. The participant.agrees to allow the school to provide prospective employers with an EMPLOYABILITY RECORD which includes High School Courses Taken and Semester Grades and Credits Earned Cumulative Grade Point Average Class Rank Attendance Record Test Scores Performance Reviews THE WORKFORCE ENDORSEMENT AGREEMENT can Provide local employers with a viable workforce Provide good jobs for high school graduates in the Roanoke Valley Encourage students to complete high school and work to gain employment skills Promote the importance of education and lifelong learning BUSINESS WORKFORCE ENDORSEMENT AGREEMENT As a person engaged in running a business, I know that many factors are involved in making an enterprise successful. One of the most important factors is having high quality employees who believe in themselves and in the organization for which they work. When businesses and whole communities have an alert, dedicated and industrious work force, wonderful things can --and usually do -- happen. By entering into this agreement, I commit myself and this organization to the development of a high quality work force within our community. Specifically: I agree to encourage and assist local educators in developing not only technical competence in their students, but also the much needed traits of personal responsibility, teamwork, good communication skills, and a commitment to healthy living. I agree to request an employability transcript from Salem High School for those young people who have signed a Workforce Endorsement Agreement. I agree to encourage my employees continually to develop those skills which will help make them successful in life and contribute to the success of this business organization. I agree to encourage the continued development of a high quality pool of employees and potential employees for the economic good of our entire community in order to demonstrate that there are opportunities here for new industry, as well as reasons for young people to consider that they have a rewarding employment future in the Roanoke Valley. Finally, in my employment of young people, I agree to give extra consideration to those who have signed their own Workforce Endorsement Agreement. Signature Title Organization uate EDUCATORS' WORKFORCE ENDORSEMENT AGREEMENT As educators, we are acutely aware of the many responsibilities we have to our community and to the young people entrusted to our daily care. At the same time, we also recognize that for our young people to achieve success in life, they will need to embrace habits and attitudes which are not necessarily taught in the formal classroom setting. We know that our world is a very competitive one, one in which only the best prepared and the most hard working individuals and societies will advance. We want our young people to advance as they go through life, and we want them to be productive and constructively contributing members of their families, their work places, and their communities at large. Accordingly, we pledge our efforts and those of our professional colleagues to the following: We will continue to stress technical mastery of all subject matter presented in our educational curricula. We will continue to stress the importance of young people accepting individual responsibility. We will continue to stress .the importance of team building as a means of achieving organizational goals, particularly in the work setting. We will continue to stress the significance of practicing effective communication, both written and oral, as a means of personal advancement and effective leadership. We will continue to stress the importance of promoting practices which advance good health as a lifelong attribute of success. Further, we agree that our students would be well served by developing the positive attitude that their schooling represents the same kinds of challenges and opportunities for advancement as can be found in the job market. They should view their educational experience as the "job" they now hold in anticipation of the job they will next hold, be it further education or entry into the work place. For those students who have committed themselves to signing the Workforce Endorsement Agreement, we pledge ourselves to providing prospective employers or those associated with further educational opportunities, full and forthright pertormance evaluations on our students, when so requested. Signature i ~t~e t7ate Dear Students and Parents: Please review the details of the Workforce Endorsement Program. Future employment opportunities for high school dropouts will be severely limited, as Roanoke Valley employers (listed on the other side of this sheet) have made a commitment to this program. The employment transcript below will be requested by employers. Excellent school attendance; excellent grades, a diploma, marketable skills and an excellent work ethic will be necessary to compete for future jobs. Many thanks for your continued support of education and for your support of the Workforce Endorsement Program which will enable county youth to compete in the job market of the future. Company Salem High School FAX Number Fax Number 540-387-2543 EMPLOYMENT TRANSCRIPT APPLICANT'S NAME Last First Middle Initial ATTENDANCE: Days Absent Ninth Grade Tenth Grade Eleventh Grade Twelfth Grade GRADES: Ninth Grade Tenth Grade Eleventh Grade Twelfth grade English Math Science Social Studies Technical Class Technical Class Other Other Overall Grade Point Average Did this individual receive a diploma? Yes No Your signature authorizes Salem High School to release your attendance and grade records. Signature Date STUDENT WORKFORCE ENDORSEMENT AGREEMENT Success in life comes in many different forms and is defined in different ways by different people. Some factors which bring success are often not totally within an individual's control. There are, however, certain things which I can do to improve my chances for success in life, and to that end I hereby enter the Workforce Endorsement Agreement. By entering into this agreement, I hope to benefit in the following ways: My application for employment within our community will receive extra consideration by employers who are participants in the Workforce Endorsement Agreement. I will become eligible for consideration for scholarship assistance following graduation through those programs established by local businesses and the Salem-Roanoke County Chamber of Commerce. To improve my chances for success in life, I pledge myself to the following: pledge myself to technical competence. This means I will strive to master each and every subject I take in high school, regardless of the subject's nature. I pledge myself to accepting personal responsibility. This means I understand that I am responsible for my actions and how they affect me and others. I pledge myself to contributing to team efforts. This means I understand that my ability to advance in the world and to lead others is largely determined by how well I communicate in a variety of situations. I will work to master both written and spoken communications. I pledge myself to maintaining my health. This means I understand that business and industry have no place for those who cannot be depended upon to be at work on a consistent basis, that they have no place for those who use alcohol or other drugs to the detriment of the work environment, and that I hamper my chance for success if I cannot subscribe to a policy of clean living. As a further part of this agreement, I agree to treat my schooling as the "job" I now hold; that this job is the precursor to my next job (be it additional schooling or entry into the work place); and that by affixing my signature below, I agree not only to the pledges listed above, but also authorize Salem High School to release my attendance, grades, and performance reviews when requested by prospective employers participating in the Workforce Endorsement Agreement or by post-secondary educational institutions. H W ~ U W O W O W H z w w ~7 d W o a '~ .d ~ ~v G~ o ~ v ~ °N ~ W h ~ W h [x-~ ~ '° Q ~~j ~ ~ O G p ~ ~ "' A w cam,] x ~ ~ w ~ o~ .~ ~, O ~., O O O U O w W N O O U x 0 0 N U CC3 i--i N .'1i ~-I i-~ 0 a~ 0 V1 a~ U a c~ A w ~~ .o 0 a~ .~ a~ ~. .~ H ~ ~ W ~ W ~z¢ w O ~ ~ U ~ ~' '~ . 4~ v1 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~'' O v ~ ~ ~ 4~ cCi • `~ '~ .~ N O N O .~ . ~, O . r..~ • ~~ \ .~"~ ~ n . r...~ ~! • ~ ~--~ ~ U ~ ~ ~ O c~ U . r-, c~' O N .~ b~tJ 4) . r.., .O O . r-, U 4~ bfJ .~ . r..~ r--~ O U c~ O . ~' .-~ O O .O r--, 4~ O U . ,._, U 4J '--~ r--~ .~ . ,__, U 4~ U .~ N N '--~ 1 N ~ O ~0 ~ ~ '~ ~ ~ ~ O ~ ~ .~-, U 4~ ~ ~'~ c~ . ~ ~+ ~ ~ ~ ~ O ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 4 ) N ~ ~ ~ . ~ ~ ~ ~ ~ ~ ~ ~ o a~ ~ ~ °.' ~ ~ ~ ~~ ~ .. . ~ ~, ~--~ ~ c.~ U ~., c~ ~ ~ c~3 ~ ~ ~•° ~~ v~ 4~ Comp~eny _ Fair IWlmber EMPLOYMENT TRANSCRIPT APPLICANT'S NAME: Franklin County Hlgh School Fax Number 703.483.5806 Last Fh.~ M~Ir hMaf . ATTENDANCE: Darr A6rr~1 Ninth Grade Tend Grads EleVOnfh Grade Twelfth Qnade GRADES: ~,r, p„d, rash rkad. ~Mrw~h atAr ibdNh Gradr English Math Science Social Studies Ted~nkal Class Tedutlcal Class Other Other Overall Grade Point Arorago Did this individual receive a aiy~lbrna? Yes No APPLICANTS CONSENT: Your signature authorties Franklin County Hlgh Sdwol to release your atfvndarwa and grade scads. 14 • M _ C~ C~ ~ CC3 r--~ . r...~ ~-I--I -~--~ CC3 ~ r-^-1 P1 .F.~ C~ ~^ r C~ ~ _~ 0 ~ ~ ~ ~ o ~' ~~ a~ ~ 0 ~ o U ~~'~-' ~ ~ O ~ .~ O ~ • r--+ 4> ~ ~ • N bA '.d W Z a 0 H 0 as W x Ey ti ^~. W ~ .ti ~. Q U ~ ~~ .~ .,~, ~F~ • ~~ ~~ ~~ ~~ a~ ~ ~ ~ L -L 4- ~ ~ ._ ~ v / `~1~i •~ I • w w 0 Q 0 x ~~ w~ ~Q ~~ Q~ ~ ~' w~ ~~ o~ w~ ~w w~ 3W h A h W A h F---1 F~ ~l 1 ~ F~ F--i ~ o~w w ~~'~~ ~ ~w '--~I ~ O U ~ Z ~ ~ ~ ~ ~ ~ w H H ~ ~ ~ Q a w H ~ ~ ~ ~ ~ w --+ ~ Q ~ ~w~ ~w ~ ~ ~ 0 ~ ~ W ~ ~ ~ Q H H H ~W ~ v~ ~ p~ H a O W W w C7 Q d H w H~ ~w a --~ H~ ~~ ~~ a~ i H Z a a v a a z w U v~ J U O .~ w 4~ C~ U . r..., .r' U N H O ~ ~ ~ U ~ N h ~ I .~ 0 c~ I U c~ O N b!J O .~ .~ U I I 0 w 0 I 0 .~ O I H Z Q U H Q d. H Z W U z 0 N 'z Q c~ 0 ~ Q~ ~ 0 ~ ~ ~-~+ ~ ~ ~ C~ ~ .~ T~ W W ~ l ~./ ~ ~ ~ ~ ~ ~ ~ ~ ~-+ ~ ~ ~ ~ • ,--~ 4J .---+ ~, N C}.~ ~ T ~ i-+~-I T~ C~ ~ • • • .~ ~~ ~ ~ . ~ o ~ .. ~ .~ ~ ~ ~ ~ ~ ~ ~ w ~ ~ ~ ~ 0 0 -F~ 0 0 0 0 C~ ~~ .~ ~~ ~~ ~~ ~~ V 0 N W Q O d H ~~-~1 ?~1 _ '~ ~ O i`-1 O . ~ ~ ~ O O Y'~""1 ~ ~ ' ` V O ~ ~ ~ ~ ~ U U _ _ ~ O O TS ~ ~ ~ '~ ~ ~ O ~ U ~ U ~ • • • • ~--1 4J H C/~ N ~ -1 O O ~ H ~ ~ c~3 O .~ .~ O W • • • • .~ -~ N We Subscribe To The BLUE RIDGE WORKFORCE ENDORSEMENT PROGRAM B~UB """'"`'~" AIDGE Rcgional Edua~tion & Training Council P.O. BOX 1{00! ^ ROANOKE„ YIR~GINIA ^ 24038 21 __ R I D G E - ---- - - We Subscribe To The raln~ng ~~~ BLUE RIDGE 'WORKFORCE ENDORSEMENT PROGRAM B L U E R I D G E Regional Education & Training Counts] P.O. BOX 14007 ^ BOANOKE, VIRGWIA ^ ?A038 Congratulations on your decision to join with others in an effort to improve Workforce 2000 through the Workforce Endorsement Program sponsored by your school division. Realizing that the centerpiece of any economic revitalization effort ie the education and training of the work force, the Blue Ridge Regional Education & Training Council has chosen to promote this program throughout our Region. We hope you will display this static cling label somewhere in your office to let students, parents, and other employers know that the Blue Ridge Region is 'uniting to enhance worker preparedness and the economic viability of our region by hiring motivated, well-educated, and drug-free employees. Sincerely yours, ~,~ S lvia W. Bailey Executive Coordinator ^ • P.O. BOX 14007 - ^ • ROANOKE, VIRGINIA 24038 7038576022 22 A PUBLICATION OF THE BLUE RIDGE REGIONAL EDUCATION & TRAINING COUNCIL LINKING BUSINESS/INDUSTRY, GOVERNMENT, AND EDUCATION IN PARTNERSHIPS TO PREPARE WORKERS fOR THE 21ST CENTURY VOLUME 1 NUMBER 4 SPRING 1995 col.NC1LMDNl3rRf S. Kendall Anderson Mderson 6 Assoc. wwiam C. Arey Dupont, VaOey Voc. Tech lone Callender First v~lf~ earJt Ceor=e V. Caybr Firwtcw oesi~tts Charles R. Clwrdkr VIrTWa Fite Corporation Stephen P. Clinton Nayes, Seay, MaUem ~ Matkm, inc. Ro~erA. Dean Wash4yton 6 Lee Unlvenky Charles L Dowru Virginia Westem Community Colk`e J. Everette Fauber. UI Fauber ArchUects, P.C. Ceor=e R. Goode. Sr. Retired, Norfolk 5outhem Ttwrrw H. Flarris Dugortl Pamela T. tlu~~lru StaurNOn sclad Board Posey D. Jones MorM~onxry Co. schools J. tl. KosteW MAxcoMM, Inc. Lary J. t.inkow Montgomery Co. Bd. of sup. Larry Mausl New River Industries, Inc. crr.r><. s. w~~ Boreoart county sclwols WiWm E McRork F'ht Cobrry lJte Iruurance Co. Joseph L SlseRey New River Community CoUge L Douslas Strickland Rke. Valley CradueN Gn1er Wanda C. Wino Roanoke City Schools saewun Co. Bd. otsup. 1 sc/t>aoc DrvrslaKs RECEIVE GRANfS 2 AAMINISTRATORS gnu TEACrrERS rtatiaaEV i TECN PREP AWARD 4 WURID Qr WURKAWAROS ~ BLUE RIDGE REGIONAL EDUCATIpAf ~ TRA/NiNO COUNCIL SALUTES REGIONAL AWARD W/NNERSI A number of grants and awards have been given to schools, leachers, and administrators in the Blue Ridge Region !n recent months. Th/s ksut k a Ir~bute to some o! our regional winners. WORKFORCE ENDORSEMENT IS FOUNDATION BLOCH FOR SCHOOLdO-WORK MINI-GRANTS chool-To-Work Mini-Grants were Sawarded to two collaboratives in the region. Both Montgomery County Schools and Tech Prep Educational Consortium of Western Vlrginlae, whictl Includes Al- leghany Highlands, Bath County, and Cov- ington Clty schools, identified the Workforce Endorsement Agreement (origi- nated in FrankllnCounty and featured in the Fall 1994 Issues of this newsletter) as a maJor component In their planning proc- esses. The program, which Is endorsed by the Blue Ridge Regional Education & Traln- Ing Council, is based on the agreement that employers will glue priority for new tllres to high school graduates and wll! consider applicants' high school transcripts inctud- Ing attendance recorldt;<. Other components of tt>te Westem VA grant include the creation of "School-to- Work" bridging statements to strove public school students the relevance of teaming tasks to the work place, creation of a Busi- ness and Indwtry Speaker's Bureau, and establishment of strategies with business and Industry which recognize ttx Impor- tance of parental Involvement in tt~e public schools. Montgomery County's plan calls for in- creasing the awareness of the necessity of employability skills in secondary students, involvement of the business community in curriculum development that addresses workplace readiness, establishment of a youth apprenllceship program for Trade and Industrial students, and career infomia- tlon and hands-on experiences for at-risk middle school youth. WEA Participant S/udtrtt participants in the Tech Prrp Educational Consortium orWesrem VirBinla rcceiue a WEA (WaRlorre Endorsement A,grctmentJ Lape! Pin to wear when applying for mrproymmt. BELL ATLANTIC AWARDS PARTNER- SHIP QIRANT TO ROANOKE SCHOOL illiam Ruffner Magnet Center has re- Wt:eived =3,350 from BeII Atlantic's Adopt-A-School program to help pay for its automated telephone home notification system for reporting student absences, and to support its Uteracy Passport remediation efforts, including malerlals for Ruffner's Sat- urday School program. In thanking Bell At- lantic, Dr. James Wilson, principal of the Magnet Center, commented, "If we lead more business partners assist in our en- deavors, our nation would continue to thrive and become the best in the world." 23 STUDENT ANb PARENT NOTICE Frllnkllsi Couaiy I'ltbllr $cilools WOItKFOItCit I~NUOItS ~"MLN'i' 1'ItUCItAM Tl~e following bueinesies, induslrjes, re1Ml1 eil~bllihmenls, bankl:re, etc., enddrae lire Workforce Program as oulllnec! belox; 1'rlorily for employment In new and replacement I~osilions wilt be given iv appilcAnls having High school diplomas; continuing eduallon credits/cerliflcates; I~kilis speciAe to the Job and expet•lence. All applicants x111 be requested to giro autllorization for employers Id request an "employment Iranacript" front lire high school 1hAi x111 Include lire al~plicant'r ullendance record Nnd record of grades. Prior to actual employment, an applfcanl play ai Ilse discretion of ilia employer be tested for illegal drug usage. Dalnes~llndwlr~ V1RQ1L QOOUS LAZY OFI~1C! SARA LEE KNIT PRUUUCTB FRANKLIN M6MUlR1AL IIUSPITAL hATACARd CORPORATION APPALACIIIAN 1'OxBR COMPANY gI'ANUARD RSOISTSR DANK OF FBRRUM YtRC1MlA FIRST DANK Q~~r,,~~.a inc. FLE6TW000 IIUM&4 OF VIRUINIA CRESI'AR DANK IIARrER~s rl.uMDwa co: wc. bw MANUFAcruRU~s ERATII VENEER CURl'. OF YIflI]lN1A VIRGINIA APPARBl. CUllt. TILE LANB COMPANY: INC. FRANKLIN IISALTII CARS CENTIIR FRANKLIN COUNTY PUDLIC BCIIOOI.a pOYLE ENTQRCR1SIiS JCS CONYBRTER C.6.0. M. ~-.~,-~. Nov-04-9G 02 : GGF R{.e Co SCh - Asst, . JUPt.. J4O GG~39F37 - ~~GDUNiy~ a,~r ~~ •~ U.FI~ICH nF DMSIUN SUF'i;RYN'f'1~NDENT 597 Covc Road Ruana)ric, vir~iniA ~~~~~ Phonc: {540) 562-3700 Fa~c: (540) 562-3yy4 November 4, 1996 TO: Mary Allen DATE: November 4, 1886 FAX NUMBER: 772-2193 FROM: Darlene Ratliff Marty Robison's Office FAX NUMBiwR: (540) 562-3987 PHONE NUMBER: (540) 582-3743 NUMBER OF PAGES TO FOLLOW (Excluding Cover Page): 2 MESSAGE: Following is a proclamation and some background information on American Education Week. If you have any questions or need additional information, please call mo at 56Z~3743. P.O1 Nov-04-9G 02:GGP Rke Co .:iCll - A53't.. Supt. ;.'i40 ,riG239f37 P.02 P R C~ C L ,A N1 A T I Q N WNECtEAS, throughout American history, schools have helped democratize our nation, strengthen our communities, and widen opportunities far all people; and WHEREAS. Uy integrating different groups through carnmonly shared values, schools prepare this nation's diverse population to live harmoniously in a democratic svc.i~ty; ~+++~ WHEREAS, education employees strive continually to serve our children and our communities with dedication, profP~sic~nalism, and compassion; and WHEREAS, for generations, our schools have a~nswerpd the cell to cultivate the future leaders oP our Families, our communities, and our nation; and 1~VHEREAS, there is no greater legacy than the sound education of our children; Now, therefore, 1, . servirlc~7 a5 _ _ - _. ...._.. of do hereby proclaim November i 7-z3, 199G, as the 7th annual observance of AMERICAN EDUCATION WEEK ~.. .. Signed this _ day of _ _ _ 1 ~r ,.... Nov-04-9G Oc^ : GGPRke Co JCII - ASSt .. JU}7t . r,40 GG^c39£37 P . 03 AMERICAN EDIJCATI~N WEEI{ octowr2~, sae American Education Week (AEW) was designated in 1921 by the National Education Association as "an educational week .._ observed in all oornmunities annually for the purpose of informing the public of the accomplishments and needs of the public schools and to secure the cooperation and support of the public in meeting those needs." Always observed the week prior to Thanksgiving, American Education Week takes on special significance in i `3;36 for two reasons: (1) It will be the 7Sth anniversary of this evCnt; and (2) It marks the beginning of a major long-term initiative to establish partnerships between schools and the communities they serve. The dates for American Education Week in 1996 will be November 11-23. Each year, AEW selects a different theme. This year's theme, "The Future Begins in Today's Schools," reminds our citizens to canaider the kind of future they want far our children, eur communities, and the country as a whole. AEW is a time to rekindle citizens' interest in local schools - whether or not they have children presently enralled in school. It is a time to remind them that today's students are tomorrovd's employees, citizens, voters, and taxpayers; and today's students will play a major role in shaping the quality ot` our future. In Roanoke County, American Education Week presents an opportunity for everyone to participate in the educational experience. All members of our community -senior citizens, business and industry, government leaders, as well as parents -are encouraged to visit our schools on Tuesday, November 19 from 9 a.m. to 1 p.m., to see firsthand some of the technology used by our students and to observe the many learning experiences that take place in our classrooms each day. The support and involvement of our community is of p~~ramount importance and we welcome the opportunity to include everyone in the educational experience. All employee groups are recognized during Arneric2~n Education Week. Wednesday, November 20, will be ebsarved as "Employee Appreciation Day," in Roanako County. Planned activities will give special recognition to our staffs. Through the efforts of our schools and Parent Teacher Associations, special happenings are being planned during American Education Week to increase recognition and appreciation far our public schools and give our citizens a reason to feel good about our futures. i --- ~ ~ „ N 54'31'30" E 66,56' _ _ 76.74' EXIS 10 P.U,E. _ 3 ~ -. ----~--~--------------- ;^~ `rte` ---~ I----EXISTING 20' WATER Sr ~ EXIST. 10 P.U.E. ~s. I LINE EASEMENT I `~~ ~ I~ ; D.B. 1294, PG. 506 l ~o~, - 2 ~ \ !~~ I G EXIST. 15' P,U.E. \\ C-5 B C --~/ 30 M.B.L. ~~, ~ 2 8 _ ~ , - _ - ~ ~ NEW WATERLINE a ~ 2 ~ `~~~ ~~ EASEMENT .~ BLOCK 1^ ~ J ~' ,w~ eJ•\ \ ry0 A I ~ ~ - 3 \ Ili a~j:~~ WINDCREST LANE ti I 50 R/W ~\ \\g G 44'13' W 136.22 PORTION OF EXISTING ~~o ~\ 106.22 ~ WATERLINE EASEMENT ~\ C-4 1\ \ `j `t., TO BE VACATED Q~ 1~~ \ 2 7 ~ ' Qom. ~\ , ~,~ ~`--- o~ \ ~ / ~ - ~ ~ P ~~ \ / ~ / ~~~ i3 ' ~~~~s 2 6 /~~~ N S F R E First Virginia Chapter October 11, 1996 Mr. Brian T. Duncan 2302 Fairway Drive SW Roanoke, VA 24015-3418 Dear Mr. Duncan: SS ~~~IZ G~ "` ~ ~~ ~ ~ V _~ ~ l 4 ~ ~~ On behalf of the First Virginia Chapter of the National Society of Fund Raising Executives, it is my pleasure to inform you that you have been selected as the recipient of the 1996 Outstanding Young Volunteer Fund Raiser Award. You were chosen out of nominations submitted by fund raising executives and others in the community affiliated with non-profit organizations. Congratulations! This award will be presented to you on Tuesday, November 12 during the celebration of National Philanthropy Day in the Roanoke Valley and Southwestern Virginia. The awards ceremony will take place during a luncheon at the Holiday Inn Tanglewood at 12:30 PM. Enclosed is a brochure concerning National Philanthropy Day and the luncheon. It is necessary for you to be present to receive the award. Please be at the Holiday Inn by 12:00 noon on November 12. At the luncheon, you will be asked to come to the podium and you will be introduced by a representative from NSFRE. You will be presented with a commemorative plaque. If you wish, you may make a few brief comments of acceptance. Please forward to me any information you would like to be shared about you in the introduction and press releases from NSFRE. You and one other person are guests of NSFRE for the luncheon. Other family and friends may purchase lunch tickets for $15.00 per person. We will be pleased to reserve as many places as you wish together ai a table(s) for you. Mr. Duncan, please phone me at 540-375-2487 should you have any questions. Sincerely, Stuart P. Sullivan Chairperson National Philanthropy Day Awards Committee National Society of Fund Raising Executives Advancing Philanthropy through Education, Training and Advocacy First Virginia Chapter, P.O. Box 1504, Roanoke, Virginia 24007 Printed by Brenda Holton / ADMO1 11/14/96 8:36am From: Brenda Holton / ADMO1 To: Sue Patterson-Bane / ADMOl Subject: fwd: Agenda items --------------------------------------- ===NOTE====------=====11/14/96==8:28am= Sue, ECH is going to take the packet home tonight and wants everything that we can get. I know about the delay in your getting the three second readings, but do you have anything on claim for estate of Faucher; and public hearing for condemnation for Vest. I believe outside counsel does the condemnation but do we know when it will be here. Also on Executive Session, does Paul know what we are calling the well lot under discussion of publicly held real estate. It may be OK to go without a name but does he want to use one. Also, just to mention to you so you will know what may be. Gary Robertson called late yesterday with vacation of easement for Fralin & Waldron. Told him that I thought it needed first and second readings. He was going to get back with me on this. Fwd=by:=Sue=Patterson=11/14/96==8:33am= Fwd to: Brenda Holton / ADM01 ....................................... I'll be over later this morning with stuff for you. Page: 1 Printed by Brenda Holton / ADM01 11/14/96 8:39am From: Brenda Holton / ADM01 To: Lynda Murphy / ADMOl Subject: 11/19 agenda report --------------------------------------- ===NOTE________________________________ Lynda, on Brent's report on use of 95/96 departmental rollover funds, it needs a correction in the first bullet paragraph. It says 60/30/96 - should it be 06/30/96 or write out date. All other dates are written out. M:\finance\common\board\11-26-96.wpg November 12, 1996 Thanks, Page: 1 Printed by Brenda Holton / ADMO1 11/12/96 1O:lOam --------------------------------------- From: Brenda Holton / ADMO1 To: Vincent Copenhaver / ADMO1 Subject: fwd: FEMA Board Report 11-19 m --------------------------------------- ===NOTE====------=====11/12/96==9:49am= Vincent, in agenda staff meeting, Mr. Hodge asked me how much money and where the expense were from. The amount was put in Mr. Hodge's comments last time so I told him that I was going to put it there this time. Diane said that most of it was from Parks & Recreation. The comments I want to put for ECH is Since our expenses primarily from the Parks & Recreation Department will be in the vicinity of $40,000, we want to recover as much as we can. Rcommend approval. If this is OK, just confirm. Thanks Fwd=by:=Vincent=Copen=11/12/96==9:58am= Fwd to: Brenda Holton / ADMOl ....................................... Actually, only about 10,000 is from the parks and rec area. Solid Waste had about 25,000 in debris cleanup. Maybe about 2,000 more in expenses for overtime by Police and Fire and Rescue as well as moving voting machines, etc. I would estimate the total to be about 37,000 to 38,000. Let me know if you have questions. Thanks for taking care of this for us !!! Fwd=by:=Brenda=Holton=====------------- Fwd to: Vincent Copenhaver / ADM01 ....................................... Thanks Vincent. I will add this information to the report since it is more than one department. I'll send you a copy of the report also. Page: 1 ~, interoffice M E M O R A N D U M to: Board of Supervisors f%~~~ from : Elmer C. Hodge ~~'`' ,~`~ Subj: Parking Lot at Roanoke County Courthouse date: November 8, 1996 At the October 22 Board meeting, staff was requested to look at alternatives to leasing the parking lot across from the Roanoke County Courthouse in Salem. We have checked other alternatives to renewing the lease. We have also discussed options with Circuit Court Clerk Steve McGraw, Sheriff Gerald Holt and other staff located at the courthouse and they also see no other options at this time except those listed below. I have placed the issue back on the November 19 agenda. The only options available to us at this time are: (1) Tear down the Guy House and construct a parking deck. (2) Condemn the property currently being leased for additional parking. (3) Do not renew the lease and limit the Courthouse parking lot to employees. Citizens could use other private parking lots located in downtown Salem. In certain situations such as jury duty, the County could validate their parking tickets similar to what is done in Roanoke City. (4) Renew the lease for another five years. County staff could continue to look at other options during that time or negotiate the purchase of the property. My recommendation is that we renew the lease for an additional five years. If the Board chooses not to renew the lease, I recommend that we take care of our employees first and privatize parking for the citizens. ~: -/~ 4~ a ROANOKE COUNTY PUBLIC PRIVATE PARTNERSHIP POLICY Statement of Intent This Public Private Partnership Policy is designed to enhance economic development opportunities by developing partnerships with business and industry that create new wealth and jobs for the future of our community that also provide an appropriate return on the County's investment. ,/` Roanoke Cou for a location 1 2 Roanoke and a business or industry develops a partnership during'"the initial site search luring discussions regarding expansion of existing f~~ilities. Accordingly; Coupty may fund a portion or all of development costs for public improvements,°~uch as roads and public utilities,f,°off site regional storm water management faciliti s, and/or utility connection fees for water and sewer for a qualifying industry or business at meets the evaluation criteria for Public Private Partnerships. Roanoke County may enco age the creation qr retention of jobs of qualifying companies within the community which ire employees at wages/salaries at or above the median area rate for that occupation thr gh assistance with employment training. 3. Roanoke County may support tourism elated industry/destination activities that provide a range of services and attractions for vi 'ors from outside the Roanoke Valley that will create employment opportunities; create to evenues, and enhance our image as a viable community. Applications A business or industry may apply for County assistance by a ressing a letter (on company letterhead) to the Director of Economic Development that indica a. A description of the business or tourism activity to be c ducted on the site b. Total capital investment in real estate (land, building), machi y and tools, and anticipated personal property, and/or other taxes paid on site c. Total employment and annual payroll for jobs to be created or retained,over the next five years ``~ .. d. Numbers and types of positions/jobs created or retained and average annual hourly salaries or wage for each over the next five years e. Specific water and sewer needs (i.e., size line and/or capacity) or other public facility assistance required f. Date of construction and/or start-up (if in an existing building) g. If applicable, the terms of any lease to ensure that the company will occupy the building during the period calculated for payback. Review The Director of Economic Development, upon consultation with the County Administrator and other County staff, will review the request for participation using the evaluation criteria on worksheets 1 and 2 to determine the extent of Roanoke County's funding. These evaluation criteria are based on a payback of anticipated taxes (real estate, machinery and tools and personal property, transient occupancy tax, sales tax, admissions tax, etc.) to the County after occupancy and jobs created/retained by number and type of employees and other economic development factors. The County may participate in the following manner: a. New or expanded commercial/retail development must have a payback within the first year b. New or expanded manufacturing companies must have a payback within the first three years c. All other requests for new or expanded commercial or industrial projects must have a payback within the first year. The County may participate up to 50% of public improvement costs for a new and expanded project if the payback meets any of the three classes listed above and qualifies under Worksheet J J Y"` ` viruw ui vnYwi~iviio vi ~.ni~~uts ~.vi Participation in projects with paybacks longer than three years or for greater than 50% participation shall be referred to the Board of Supervisors for a decision. All applications are subject to the amount of the County's annual budget appropriation for this purpose. 2 ~-/ GuidingPrinciples The Public Private Partnership Policy is a partnership between the County and the private sector and should not be considered as an entitlement program. Financial incentives offered by Roanoke County originate from the tax revenues paid by citizens, visitors, and businesses in the County. The Public Private Partnership Policy seeks to reinvest some portion of these tax revenues to assist in the economic growth of the County. The Policy seeks to create and retain jobs and investment within Roanoke County and to generate tax revenue that funds County services. Incentives may be used to relocate business and industry from another jurisdiction within the Roanoke Valley to Roanoke County if there is a possibility that these jobs and investment could be lost to another state or region, and/or the business has determined that the best location for their new operation is in an Economic Opportunity Area as designated in the Roanoke County Economic Development Strategy. The County also desires to assist existing small businesses that have the potential of creating new jobs and wealth. Developers of commercial or industrial projects for lease must pass on the value of the incentives to the tenant by lowering the annual lease rate or by providing for additional tenant upfit. A copy of the executed lease in which the County participation is identified shall be presented to the Director of Economic Development upon request. A business or industry obtaining Public Private Partnership funds shall coordinate its public announcement of its location with the County Economic Development staff in order to obtain positive media exposure for the partnership program and the new investment of the company. Typical areas of Partnership Assistance Physical improvements and fees, such as: a. Water and sewer line extensions b. Water, fire, and sewer utility connection fees c. Public road construction and required drainage structures d. Traffic control devices such as signals and related equipment e. Regional storm water management facilities f. Land acquisition for public purposes (i.e. industrial rail and/or road access, road widening, easement acquisition ... ) g. Employment training/retraining .,1 relocated employees may be considered. Amounts and priority of funding will depend on the salary/wage rate to be paid, the number of permanent full time jobs created, relocated or retained, and availability of matching funds from the state of Virginia and federal funds. County training funds will not be directly paid to a company, but will be appropriated to a training agency, state agency or economic development organization designated by the Board of Supervisors. 2. Criteria for determination a. No projects will be considered which are determined to produce significant environmental pollution, public nuisance or excessive demands for local public services. b. Excess County payments shall be refunded by the applicant if the actual tax revenues do not meet the payback formula in accordance with the Performance Agreement executed between the County and the business or industry. c. All applications for payments of costs up to $50,000 for physical improvements and/or fees which comply with the above criteria will be approved by the County Administrator upon a recommendation by the Department of Economic Development. d. Applications which are above $50,000 or which fall outside the criteria stated above, but which are considered by the County Administrator and Director of Economic Development to have merit, will be submitted to the Board of Supervisors for consideration. The Board of Supervisors shall be advised prior to an offer being made for any project with an expected annual tax revenue exceeding $100,000. e. Tourism projects will be evaluated on the basis of expected visitation and concentration of tourism activities in areas proposed by the Economic Development Strategy, as well as other criteria for new jobs and anticipated tax revenues. £ Public Private Partnership funds shall be paid after the approval of the required site plan and at the time that a building permit is issued for the project. g. If appropriate, Public Private Partnership funds may be passed through the Industrial Development Authority of Roanoke County to a qualifying business or industry subject to the stipulations set out in the Performance Agreement. 4 ~~ / Industrial Park Development Off-site fees of jointly developed parks shall not be held as a portion of the total cost of the project and thus not a portion of the payback equation. Such assistance shall be funded after the approval of the required site plan and at the time a building permit is issued for the project. Limitations Roanoke County will not pay for any private sewage pre-treatment facilities or waive any ordinances requiring fire protection or industrial discharge certification. Funding Sources Roanoke County shall fund its participation from the General Fund from anticipated tax revenue, or from an Economic Development Fund or other special non-utility funds. There is an intent to continue the maintenance of a fiscally sound utility enterprise fund to provide water and sewer service to County utility customers. (This provision is authorized by County Code Chapter 22 as amended by Ordinance 8-12-86-169, Section 3b.) The Director of Economic Development is responsible for administration of this policy and shall coordinate with the Director of Finance to establish an accounting system and periodic report of funds committed or expended. Public Disclosure There shall be disclosure of any financial or other involvement by staff members and elected officials in any public private partnership. Award of Funds Upon evaluation and decision to enter into an Agreement, the expanding or relocating business/industry will be notified in writing by the Director of Economic Development as well as the County Administrator. This letter will identify the County's funding level as well as any other areas of assistance. A ~reement A written Performance Agreement on a form approved by the County Attorney will be required to specify terms of certain Public Private Partnership offers. Any questions regarding the preparation of an application for financial assistance under the criteria of the Public Private Partnership Policy should be directed to the Director of Economic Development, P.O. Box 29800, Roanoke, Virginia 24018-0798. Phone (540) 772-2069. 5