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WORKING DOCUMENT-SUBJECT TO REI/ISION
ROANOKE COUNTY BOARD OF SUPERVISORS
ACTION AGENDA
JANUARY 14, 1997
HEAP! q' THE BLG£ RIDG£
RQAAp'CE
CYNLVTy
VIRpNU
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced.
/ndividua/s with disabi/ities who require assistance or special arrangement in
order to participate in or attend Board of Supervisors meetings or other
programs and activities sponsored by Roanoke County, p/ease contact the Clerk
to the Board at (5401 772-2005. We request that you provide at /east 48-
hours notice so that proper arrangements nay be made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call.
2. Invocation: Gardner Smith
Director of Development Services
3. Pledge of Allegiance to the United States Flag.
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
1
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
1. Resolution of Appreciation to Bob L. Johnson for his service as 1996
Chairman of the Board of Supervisors.
R-011497-1
HCN MOTION TO APPROVE RESO
~~
PLA UE ALSO PRESENTED TO BIT BY HCN
D. BRIEFINGS
E. NEW BUSINESS
1. Request for acceptance of V-STOP (Prevention of Violence Against
Women) grant. (John Cease, Police Chief)
A-011497-2
FM MOTION TO APPROVE GRANT
BLJ STATED THIS WOULD ADD 1 PERSON AND VEHICLE TO COUNT
I7~~
2. Request that the Roanoke Valley Resource Authority fund a
neighborhood park in Mayflower Hills community. (Elmer C.
Hodge, County Administrator)
R-011497-3
HCN MOTION TO APPROVE RESO AS AMENDED TO FORWARD COPIES TO
CITY OF ROANOKE AND TOWN OF VINTON
IIIiC
3. Request from Social Services for approval of a Welfare Reform
Position. (Betty McCrary, Director of Social Services)
2
A-011497-4
FM MOTION TO APPROVE ADDING POSITION
IT1iC
4. Request for funding to construct a counter at the Commissioner of
the Revenue/Treasurer's satellite office at Crossroads Mall. (Elmer
C. Hodge, County Administrator)
A-011497-5
HCN MOTION TO APPROVE CONSTRUCTION OF COUNTER WITH FUNDING TO
BE DIVIDED BETWEEN TREASURER COMMI SIO R OF F.V .NITF.'
EXISTING BUDGETS, TAAT BO WOULD A . W .M T O .RRUN
THEIIt BUDGETS BY $3500.
5. 1997 Appointment of Board Members to Committees, Commissions
and Boards. (Mary Allen, Clerk to the Board)
A-011497-6
BIjI MOTION TO APPROVE 1997 APPOIN NT A Y WO Ti D F.MATIy
THE SAME AS 1996.
II~C
6. Request from the Fifth Planning District Commission to establish a
Regional Alliance under the 1996 Virginia Regional Competitiveness
Act. (Elmer C. Hodge, County Administrator)
R-011497-7
BL7 MOTION TO APPROVE RFSO
I~SC
7. Request for resolution authorizing renewal of a lease of real estate
for parking facilities at the Roanoke County Courthouse and Jail.
(Elmer C. Hodge, County Administrator) (CONTINUED FROM
November 19, 199
3
8. Request from Valley Metro to subsidize STAR Paratransit Services
to the residents of Roanoke County. (John Chambliss, Assistant
County Administrator)
F. OLD BUSINESS
G. REQUESTS FOR WORK SESSIONS
H. PUBLIC HEARING
1. Public Hearing to hear citizen comment and adoption of a resolution
for an ISTEA grant application for the Hanging Rock Battlefield
Trail, Phase II. (Timothy Gubala, Economic Development Director)
O PEOPLE SPOKE
R-011497-10
FFH MOTION TO APPROVE RESO TO SUBMIT GRANT APPLICATION
II~~
I. FIRST READING OF ORDINANCES
1. Ordinance authorizing the creation of and financing for a Local
Public Works Improvement Project, Eanes Road sanitary sewer
extension. (Gary Robertson, Utility Director)
HCN MOTION TO APPROVE 1ST READING
2ND - 1/28/97
C
2. Ordinance authorizing conveyance of an easement to Bell Atlantic -
Virginia, Inc. for allowing the installation and maintenance of an
above-ground cabinet across property owned by the Board of
Supervisors. (Gary Robertson, Utility Director)
4
~~
GARY ROBERTSON TO PROVIDE PHOTO OF SITE BEFORE 2ND READING AND
ASSLT_R_E FROM BELL ATLANTIC THAT SITE WOULD BE SCREENED
PROPERLY.
J. SECOND READING OF ORDINANCES
K. APPOINTMENTS
1. Library Board
L. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED
BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
R-011497-11
BLJ MOTION TO APPROVE CONSENT RESO WITH ADDITION OF IT M Ir AND
REMOVAL OF ITEM Ir5 FOR DISCUSSION.
II~C
1. Approval of Minutes -November 19, 1996, December 3, 1996.
2. Confirmation of Committee Appointments to the Blue Ridge
Community Services Board of Directors and the Library Board.
A-011497-11.a
3. Request for acceptance of Ashmont Drive, Creekview Court and
portions of Sedgewick Drive and Monet Drive into the Virginia
Department of Transportation Secondary System.
R-011497-11.b
4. Adjustment of the 1995-96 departmental rollover funds to FY 1996-
97.
A-011497-1 l.c
5. Request for approval of a Travel Assistance Policy for County
sanctioned tournaments, events and programs.
R-011496-11.d
HCN MOTION TO APPROVE F O AND POLICY A AME BY THE BOARD
5
~~
6. Resolution requesting approval by the Virginia Department of
Transportation for two proposed gateway beautification sites within
the public right of way.
7. Amendment to Resolution 120396-6.C requesting acceptance of Penn
Forest Place into the VDOT Secondary System.
M. REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor E ddy: (] 1 Was please d with article showing that the dropout rate had
decreased in Count er Schools; (~) Aske d about plans to meet w ith Congressman Bob
Goodlatte. BLJ an nounced meeting is set for Tanuary 28 at 4:3 0 p.m. (~1 Received
notice from 5th PD C about seminar on wireless communication a nd planned to attend.
. uggested that staff attend also. (41 Ad vised that taxing authority by School Boards was
discussed b
v the Sch ool Boards Associati on. ECH advised Tohn C hambliss attended and
_
would prepare a re port. (5) Advised h e received a letter from D EO about a discharge
permit for Maratho n Oil. ECH re_~po nded that staff has revie wed and received no
comments back, bu t he will check furth er. (61 Noted that the R oanoke Valley will be
named a "non attain ment area" because of air quality standards. A sked staff to research
and report back. ( 71 Asked about the request for speed reductio n on Twelve O'Clock
Knob Road. ECH advised that he met with VDOT and asked t o them review again.
VDOT has agreed t o reduce the speed li mit to 45 mph and add cu rve warningJg~ and
VDOT is also worki ng to resolve speed problems on Bandy Road. (81 Sent out a memo
on December 23 on the TOM books he requested staff to order a nd recommended that
other BOS read the m. (9) Pleased to see editorial about the Y ear of the Mountain
endeavor and urged support for the effo rt.
supervisor Tohnson: (1) Pleased to hear that Governor Allen had agreed to accept
the Goals 2000 money from federal .government. (~1 Responded to LBE's memo on
N. CITIZENS' COMMENTS AND COMMU1vICATIONS
O. REPORTS
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Statement of Revenues and Expenditures as of November 30, 1996
5. Statement of the Treasurer's Accountability per Investments and
Portfolio Policy as of December 31, 1996.
P. WORK SESSIONS
1. Six-year Secondary System Construction Plan and Revenue Sharing
Priority List.
Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344
A ('n To discuss legal matters concerning negotiation of an agreement with
the Town of Vinton and negotiation of an agreement with the County of
Botetourt.
BIT MOTION TO GO INTO EXF,C'TTTiVF, SF~STnN F(~T,T.nWiN(` WO K 4F~STnN
IIB~
7
R. CERTIFICATION OF EXECUTIVE SESSION
R-011497-12
BTsT MOTION TO APPROVE CERTIFICATION RESO
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S. ADJOURNMENT
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ROANOKE COUNTY BOARD OF SUPERVISORS
AGENDA
JANUARY 14, 1997
~nr a' n~ sole rsmGe
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced.
/ndividua/s with disabi/ities who require assistance or special arrangement in
order to participate in or attend Board of Supervisors meetings or other
programs and activities sponsored by Roanoke County, p/ease contact the Clerk
to the Board at (5401 772-2005. We request that you provide at /east 48-
hours notice so that proper arrangements maybe made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call.
2. Invocation: Gardner Smith
Director of Development Services
3. Pledge of Allegiance to the United States Flag.
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
1. Resolution of Appreciation to Bob L. Johnson for his service as 1996
Chairman of the Board of Supervisors.
1
D. BRIEFINGS
E. NEW BUSINESS
F.
G.
H.
I.
1. Request for acceptance of V-STOP (Prevention of Violence Against
Women) grant. (John Cease, Police Chief)
2. Request that the Roanoke Valley Resource Authority fund a
neighborhood park in Mayflower Hills community. (Ebner C.
Hodge, County Administrator)
3. Request from Social Services for approval of a Welfare Reform
Position. (Betty McCrary, Director of Social Services)
4. Request for funding to construct a counter at the Commissioner of
the Revenue/Treasurer's satellite office at Crossroads Mall. (Elmer
C. Hodge, County Administrator)
5. 1997 Appointment of Board Members to Committees, Commissions
and Boards. (Mary Allen, Clerk to the Board)
6. Request from the Fifth Planning District Commission to establish a
Regional Alliance under the 1996 Virginia Regional Competitiveness
Act. (Elmer C. Hodge, County Administrator)
7. Request for resolution authorizing renewal of a lease of real estate
for parking facilities at the Roanoke County Courthouse and Jail.
(Ebner C. Hodge, County Administrator) (CONTINUED FROM
November 19, 1996)
OLD BUSINESS
REQUESTS FOR WORK SESSIONS
PUBLIC HEARING
1. Public Hearing to hear citizen comment and adoption of a resolution
for an ISTEA grant application for the Hanging Rock Battlefield
Trail, Phase II. (Timothy Gubala, Economic Development Director)
FIRST READING OF ORDINANCES
2
1. Ordinance authorizing the creation of and financing for a Local
Public Works Improvement Project, Eanes Road sanitary sewer
extension. (Gary Robertson, Utility Director)
2. Ordinance authorizing conveyance of an easement to Bell Atlantic -
Virginia, Inc. for allowing the installation and maintenance of an
above-ground cable across property owned by the Board of
Supervisors. (Gary Robertson, Utility Director)
J. SECOND READING OF ORDINANCES
K. APPOINTMENTS
1. Library Board
L. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WII.L BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED
BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE
REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
1. Approval of Minutes -November 19, 1996, December 3, 1996.
2. Confirmation of Committee Appointments to the Blue Ridge
Community Services Board of Directors and the Library Board.
3. Request for acceptance of Ashmont Drive, Creekview Court and
portions of Sedgewick Drive and Monet Drive into the Virginia
Department of Transportation Secondary System.
4. Adjustment of the 1995-96 departmental rollover funds to FY 1996-
97.
5. Request for approval of a Travel Assistance Policy for County
sanctioned tournaments, events and programs.
6. Resolution requesting approval by the Virginia Department of
Transportation for two proposed gateway beautification sites within
the public right of way.
3
M. REPORTS AND INQUIRIES OF BOARD MEMBERS
N. CITIZENS' CONIlVIENTS AND COMMUNICATIONS
O. REPORTS
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Statement of Revenues and Expenditures as of November 30, 1996
5. Statement of the Treasurer's Accountability per Investments and
Portfolio Policy as of December 31, 1996.
P. WORK SESSIONS
1. Six-year Secondary System Construction Plan and Revenue Sharing
Priority List.
Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344
A
R. CERTIFICATION OF EXECUTIVE SESSION
S. ADJOL1ltNMENT
4
a
l~ w ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 14, 1997
RESOLUTION 011497-1 OF APPRECIATION TO BOB L. JOHNSON FOR
HIS SERVICE AS 1996 CHAIRMAN OF THE BOARD OF SUPERVISORS
WHEREAS,Bob L. Johnson served as Chairman of the Roanoke
County Board of Supervisors during 1996; and
WHEREAS, during Mr. Johnson's term as Chairman, the County
achieved a variety of accomplishments, including:
~ Conclusion of the first phase of the Spring Hollow Water
System, including dedication of the Water Treatment Plant
and completion of the southwest County transmission
lines.
~ Announcement of construction of the $102 million R.R.
Donnelley and Sons printing facility in west County,
projected to employ 310 people by the end of 1999
~ Recognition from several state and national organiza-
tions, including two Achievement Awards from the National
Association of Counties and the Communications Achieve-
ment Award from the Virginia Municipal League
~ Completion of the County's Visioning Process and
beginning of the update to the County's Comprehensive
Plan, designed to provide citizen input into the future
development of Roanoke County
~ Beautification of the gateway areas of the County and
specifically to the Williamson Road corridor through
plantings, design guidelines and incentives to private
citizens.
WHEREAS, Mr. Johnson also served as Chairman of the Roanoke
Regional Airport Commission during 1996; and
WHEREAS, Mr. Johnson also worked diligently during his term to
represent all the citizens of Roanoke County and to promote
regional projects which would benefit all the residents of the
Roanoke Valley.
1
a
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, does hereby extend its deepest
appreciation to Bob L. Johnson for his service as Chairman during
1996 and for his belief in democracy and participation by citizens
in local government.
On motion of Supervisor Nickens to adopt the Resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
Joseph Sgroi, Director, Human Resources
2
C-I
.;
AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORB OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JANUARY 14, 1997
RESOLIITION OF APPRECIATION TO BOB L. JOHNSON FOR HIS
SERVICE AS 1996 CHAIRMAN OF THE BOARD OF SUPERVISORS
WHEREAS,Bob L. Johnson served as Chairman of the Roanoke
County Board of Supervisors during 1996; and
WHEREAS, during Mr. Johnson's term as Chairman, the County
achieved a variety of accomplishments, including:
~ Conclusion of the first phase of the Spring Hollow Water
System, including dedication of the Water Treatment Plant
and completion of the southwest County transmission
lines.
~ Announcement of construction of the $102 million R.R.
Donnelley and Sons printing facility in west County,
projected to employ 310 people by the end of 1999
~ Recognition from several state and national organiza-
tions, including two Achievement Awards from the National
Association of Counties and the Communications Achieve-
ment Award from the Virginia Municipal League
~ Completion of the County's Visioning Process and
beginning of the update to the County's Comprehensive
Plan, designed to provide citizen input into the future
development of Roanoke County
~ Beautification of the gateway areas of the County and
specifically to the Williamson Road corridor through
plantings, design guidelines and incentives to private
citizens.
WHEREAS, Mr. Johnson also served as Chairman of the Roanoke
Regional Airport Commission during 1996; and
WHEREAS, Mr. Johnson also worked diligently during his term to
represent all the citizens of Roanoke County and to promote
regional projects which would benefit all the residents of the
Roanoke Valley.
1
C-1
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, does hereby extend its deepest
appreciation to Bob L. Johnson for his service as Chairman during
1996 and for his belief in democracy and participation by citizens
in local government.
2
A-Ol 1497-2
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Request for Acceptance of V-STOP Grant (Prevention
of Violence Against Women)
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval. This is an excellent program and unfortunately a much needed one. It
will reduce the workload of some of the other officers. It does require the approval by the Board
of one additional person for which grant funds will be provided Most likely, funding will
continue for at least three more years.
BACKGROUND•
The Roanoke county Police Department has applied for and
received a grant for the prevention of violence against women. If
accepted, the PolicF: Department will receive $45,817 to fund a
position focus on `. he investigation and prevention of crimes
against women. The County would be responsible for 25% matching
funds amounting to 415,274.
SUMMARY OF INFORMATION:
V-STOP is a 5-year federal program aimed at reducing violence
against women. ThF~ program is in its second year with funding
administered through the Virginia Department of Criminal Justice
Services. In our case, the grant would be used to fund a position
with the primary purpose of investigating and preventing crimes
against women. We presently have no one to conduct follow-up
investigation on domestic assaults. One of the duties assigned to
this person would be to do this follow-up work and be sure charges
are filed where possible. In addition the person would:
o Act as a resource for the victim and provide information
on such things as counseling and support services
available.
o Work with :~11 sex crimes against women including rape and
battery.
o Investigal:e cases of abuse of female children.
1
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o Investigate and follow up on "peeping tom" cases.
o Assist in the investigation of homicide cases if the
victim is a female.
This is a very good grant in an area where help is needed.
Funding is effective on January 1, 1997, and it is likely that if
we accept the grant, the funding will continue to be available for
and additional three years. A breakdown of use of the funding is
attached.
Acceptance of the grant will require Board approval for 1
additional position and 1 vehicle.
FISCAL IMPACT: $7, 637 in the current fiscal year to be taken from
the Police Department expense budget. In subsequent years, $15,274
would be appropriated to the Police Department during the budget
process for this position.
Respectf lly submitte Approved by,
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Jo Cease Elmer C. Hodge
Chief of Police
---------------------------------- County Administrator
-
ACTION --------------------- --------
VOTE
Approved (x) Motion by: H. Odell Minnix to No Yes Abs
Denied ( ) approve gran (Bob L Johnson Eddy ~
Received ( ) stated that this wou ld add one Harrison ,
~
Referred ( ) person and vehicle t
o coun ) Johnson _
~
To ( ) Minnix _
x
Ni
k
c
ens ~,
cc: File
John Cease, Chief of Police
Diane D. Hyatt, Director, Finance
Joe Sgroi, Director, Human Resources
Bill Rand, Director, General Services
de ~-~~ .
4
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Bruce C. Morris
Director
Mr. Elmer C. Hodge, Jr.
County Administrator
Roanoke County
5204 Bernard Drive
Roanoke, Virginia 24018
Department of Criminal Justice Services
December 18, 1996
RE: V-STOP Grant Application No. 97-A9327VA96
Dear Mr. Hodge:
r-r
805 East Broad Street, Tenth Floor
Richmond, Virginia 23219
(804) 786-4000
FAX 804-371-8981
TDD (804)786-8732
I am pleased to inform you that the Criminal Justice Services Board has approved the grant application noted
above. Yours was one of 125 grant applications submitted for V-STOP funding. In total, they requested more than
twice as much in federal funds as was available to award.
The approved budget for this grant award includes $45,817 in Federal Funds from DCJS and $15,274 in non-
federal cash or in-kind match, for a total award of $61,091.
Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions. To
indicate your acceptance of the award and conditions, please sign the original award and return it to Joe Marshall,
Grants Administrator. Please review the conditions carefully, as some require action on your part before we will
disburse grant funds.
When we receive documentation showing that you have complied with the conditions, you will be eligible to
request funds awarded under this grant. A REQUEST FOR FUNDS form is also included with this letter and should
be used for this purpose. You may request funds at the same time you submit the documentation of compliance with the
grant conditions, or at any time thereafter. However, we cannot process your request until we have received and
approved all required information.
We appreciate your interest in this grant program and will be happy to assist you in any way we can to assure
your project's success. If you have any questions, please call Stacy Ruble at (804) 225-3900.
Sincerely,
,`~ P...
Christine L. Turner
Chief Deputy Director
Enclosure
cc: Mr. J. R. Lavinder, Captain
Ms. Diane Hyatt, Director of Finance
Stacy Ruble, DCJS
Criminal Justice Services Board • Committee on Training • Juvenile Justice and Delinquency Prevention Advisory Committee
Advisory Committee to Court Appointed Special Advocate and Children's Justice Act Programs
Private Security Services Advisory Board • Criminal Justice Infortnetion Systems Committee
cj
Department of Criminal Justice Services
805 East Broad Street,l0th Floor, Richmond, VA 23219
Statement of Grant Award/Acceptance
Subgrantee-- Date: December 18,1997
Roanoke County Grant Number--
Grant Period- 97-A9327VA96
From: 1/ 1/97 Through: 12/31/97
Pro'ect Director Pro'ect Administrator Finance Officer
Mr. J. R. Lavinder Mr. Elmer C. Hodge, Jr. Ms. Diane Hyatt
Captain County Administrator Director of Finance
Roanoke County Police Department Roanoke County Roanoke County
3568 Peters Creek Road 5204 Bernard Drive 5204 Bernard Drive
Roanoke, Virginia 24019 Roanoke, Virginia 24018 Roanoke, Virginia 24018
Phone No: (540) 561-8091 Phone No: (540) 772-2004 Phone No: (540) 772-7507
GRANT AWARD BUDGET
Bud et Cate ories DCJS Funds
Federal General
Sub rantee Match
TOTALS
A. Personnel $29,926 $ 0 $9,977 $39,903
B. Consultants $ 0 $ 0 $ 0 $ 0
C. Travel $ 641 $ 0 $ 214 $ 855
D. E ui ment $14,250 $ 0 $4,750 $19,000
E Supplies & Other
Ez enses
$1,000
$ 0
$ 333
$1,333
TOTALS $45,817 $ 0 $15,274 $61,091
This grant is subject to all rules, regulations, and criteria included in the grant application and the
special conditions attached thereto. ,,f~'1~J `
Christine L. Turner, Chief Deputy
The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does
hereby accepts this grant and agrees to the conditions pertaining thereto, this day of , 19_
Signature:
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Susan Blaylock, FAPT coordinator, and
Martha Caudill, social worker, help wrap
packages for Social Services' annual county
charity drive (above). Atright, a stuffed
reindeer peeks out of a bag before it gets
sorted to an adopted family's bag. Brenda
Holdren, Social Services supervisor, said
the food and g ift drive was another success.
Angel trees netted gifts for about 225
underprivileged children in the county.
Social Services food baskets were
distributed to 70 families, and another 70
families received food from Individuals,
companiesand churcheswho adopted them
for the hol(days.
HereW Photos/Edw1n Taylor
Grant funds domestic violence
investigator at Sheriff's Office
By EDWIN TAYLOR domestic violence and sexual as-
News Editor sault cases, but the grant will allow
The Botetourt County Sheriff's her time to be devoted exclusively
Department has received a grant to to those types of cases.
fund afull-time domestic violence Money already allocated in the
~~ investigator. budget for her position will be used
Under the federal. program to fund another road officer, Kelly
VSTOP,afive-yearfundingproject said.
administered by the state, Botetourt "We've seen a real need to have
County received azound $27,000, someone carry a case from the time
said Sheriff Reed Kelly. Botetourt itiscalledintoitsfinaldisposition,"
County joins the program in its sec- Kelly said. "Lots-of other agencies,
and year. including Social Services and the
Kelly saidDet. BethMusselwhite Commonwealth Attorney's Office,
already handles a majority of the "are involved along the way. The
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victim has someone they can lean
on... someone who is with them
through the system.".
Kelly characterizeddomesticvio-
lence in Botetourt County as "seri-
ous and getting worse.
"In the last three months we have
had two of the most brutal beatings
I've ever seen," he said.
The most recent incident put the
woman in the hospital with broken
facial bones. '
The grant, which becomes avail-
able Jan. 1, is funded on a yearly
basis: ~ ± ~ '
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Ski trip heads Rec. Dept.'s expanded
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. The BotetourtCounty Recreation stead aze open from 9 a.m. to 5 p.m. rental fee for ski, boots, andpoles}- clan:
Department is kicking off the new Return to Fincastle is estimated at 7 $35. -
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year with an expanded schedule of p.m. • Kid Skate (includes bus; ticket, thel.
, ,
______...._ ,. ...;.,,,. L2n~i, Wit.: nnA ;moo oLor;na nol~Ir_ ~1 ~f
TPrItAI Anlt Ar7P_}t(lllr' IPCC(117~- ~/_1. 'ante
ACTION NO.
ITEM NUMBER ~" °'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINLSTRATION CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Request that the Roanoke Valley Resource Authority fund a
neighborhood park in the Mayflower Hills community
COUNTY ADMINISTRATOR'S COMMENTS: ~~~°'''~' ~1~~~~
BACKGROUND:
Listed below is a brief background of the issues that led up the this request. Amore detailed history
is attached (ATTACHMENTA).
Ear 1970's
- Roanoke City recognized the need for a new regional landfill and took the lead in a search for a
site. They looked at sites in both the City and County and determined that the most suitable site was
land on Rutrough Road, adjacent to the Blue Ridge Parkway. The City also requested road
improvements to Rutrough Road.
- The residents in the Mayflower Hills neighborhood were strongly opposed to the landfill being
located in their community, voiced their opposition and filed suit to stop the landfill. The City hired
Thompson and Litton to do engineering work and soils analysis.
1973
- Thompson and Litton presented to the residents in the Mayflower Hills Community a
comprehensive plan for a park that would be created after the landfill was closed (ATTACHMENT
B). The proposed park would cost between $3 and $4 million in today's dollars. Among the
amenities planned for the park were:
* ice skating rink
* horse stables
* extensive recreation fields
* Boat dock and marina
1
~-a
restaurant, lodge
9 hole par 3 golf course
- The Roanoke Valley Solid Waste Management Board established
1974, 1975
-Roanoke City Council adopted a resolution approving the landfill plans. Roanoke County did not
adopt a similar resolution.
- an agreement between Roanoke City, Roanoke County, and the Town of Vinton is authorized
involving the landfill's ownership.
1985 - 1993
-Plans move forward for Explore Park and the Blue Ridge Parkway Spur to be located on the closed
landfill. The residents of Mayflower Hills remind the Landfill Board of the promise of a park to be
constructed for their community after the landfill closes.
- The City of Roanoke, the County of Roanoke and the Town of Vinton donate landfill property for
construction of Explore Park.
The residents in Mayflower Hills have graciously agreed not to pursue the original plans for an
elaborate park in their community as promised, and are instead requesting a much smaller, less
expensive, neighborhood park located between the church and the landfill entrance. This will result
in substantial savings to the localities involved in the old landfill and the Roanoke Valley Resource
Authority who governs the new landfill. Explore Park has agreed to designate or donate land for
such a park and has assisted in locating a suitable site on Explore land. A site has been identified on
the former ACRES/Payne Farm.
Staff discussed this situation with the Roanoke Valley Resource Authority in 1994. County staff
worked with the neighborhood to develop a consensus of elements for the neighborhood park, They
include:
* multi-use ballfield with backstop
* kiddie toys/swings
* picnic shelter with a water fountain, tables
* restrooms and grill area; security lighting
* a half court basketball play area with one or two hoops
In comparison to the original commitment to the residents in Mayflower Hills, construction costs for
a smaller neighborhood park is estimated at $80,000 to $100,000 instead of $3 to $4 million dollars
2
~- a,
for the original park envisioned in the 1970's. A rough layout drawn by a resident, with community
comments and showing some of the key elements is attached (ATTACHMENT C).
Roanoke County supports the request of the Mayflower Hills neighborhood and has taken the lead
in requesting that the Roanoke Valley Resource Authority agree to fund this park. The
neighborhood is located in Roanoke County and we should fulfil the commitment made to them over
20 years ago when the Rutrough Road landfill was constructed.
None. The attached resolution recommends that funds for this project be authorized from funds set
aside by the authority to close out the Rutrough Road landfill.
Staffrecommends that the participating localities in the Roanoke Valley Resource Authority honor
the commitment made to the residents of Mayflower Dills when the old landfill was sited to construct
a park after the landfill was closed. Stafftherefore requests the following:
l.) The Board of Supervisors adopt the attached resolution to the Roanoke Valley Resource
Authority requesting funding of the Mayflower Hills neighborhood park, and
2.) The Board authorize County staffto deliver the resolution to the Resource Authority at its next
scheduled meeting to provide background information and clarification.
Respectfully Submitted by:
Jo e W augh
Economic Development Specialist
Approved by:
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION
VOTE
Approved (x) Motion by: Harry C. Nickens to No Yes Abs
Denied ( ) sRnrn~~° resolution as amended Eddy ~.
Received ( ) and forward c2pies to City~_ Harrison ~C_
Referred ( ) RnannkP and Town of Vinton Johnson _X-
To ( ) Minnix ~.
Nickens ~
cc: File
John Hubbard, CEO, Roanoke Valley Resource Authority
Joyce W. Waugh, Econ Dev Specialist
W. Robert Herbert, Roanoke City Manager
B. Clayton Goodman, III, Vinton Town Manager
3
~t ~ ~~~~
AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORB OF ROANORE
COIINTY, VIRGINIA HELD AT THE ROANORE COIINTY ADMINISTRATION
CENTER ON TIIESDAY, JANIIARY 14, 1997
RESOLIITION REQIIESTING FIINDING FROM THE ROANORE VALLEY
R88OIIRCE AIITHORITY FORA NEIGHBORHOOD PARR IN THE MAYFLOWER
HILL COMMIINITY
WHEREAS the expectation for a community park, upon the
closure and capping of the Rutrough Road landfill, was set forth
in 1973 to the Mayflower Hills community in which the landfill
was sited and is now closed; and
WHEREAS the former landfill was originally owned by the City
of Roanoke, the County of Roanoke and the Town of Vinton; and
WHEREAS the City, County and Town donated a portion of the
former landfill to the U.S.A. for the Roanoke River Parkway and
the remainder to the Roanoke Valley Resource Authority; and
WHEREAS locating a park of this type on a former landfill is
no longer possible due to current landfill regulations; and
WHEREAS the Mayflower Hills community has worked with
Roanoke County and Explore to site a smaller, neighborhood park
on Explore property; and
WHEREAS the community has defined the key elements of the
park as including: a multi-use ballfield with backstop; kiddie
toys/swings area; picnic shelter with a water fountain, tables,
restrooms and grill area; security lighting; and a half court
basketball play area with one or two hoops; and
WHEREAS the estimated cost of the neighborhood park is
$80,000-$100,000; and
WHEREAS commitments made during the siting of the former
landfill are as important as current commitments made during the
recent siting of the existing landfill;
THEREFORE BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia as follows:
Ea
1. That the Roanoke Valley Resource Authority is hereby
requested to construct the Mayflower Hills neighborhood park in
the amount of $80,000- $100,000 from funds set aside by the RVRA
to close out the Rutrough Road landfill, and
2. That the County Administrator and his staff are directed
to meet with the Roanoke Valley Resource Authority to provide
information and assistance in the implementation of this
resolution.
3. That the Clerk to the Board mail copies of this
resolution to the Roanoke Valley Resource Authority.
E- a
ATTACHMENT A
HISTORY OF THE NEIGHBORHOOD PARK
MAYFLOWER HILLS
1970s: Discussion of a regional landfill begins as City recognizes a growing need to
identify and site a new landfill.
1972: Landfill selection committee is anno..,~ inted to parkicipate in determining a site
for a regional landfill facility in southeast area. A site is identified that is
located adjacent to Blue Ridge Parkway and Roanoke River in Roanoke
County. This particular site is a location where neighborhood children were
allowed, by the owner, to play for many years.
Improvements to Rutrough Road recommended (City Resolution #20578).
County Board requested Virginia Department of Highways to improve
Rutrough Road (2.6 miles).
1973: Citizens in the Mayflower Hills neighborhood continue to voice oppo
to landfill in their area, file suit to attempt to stop siting of landfill. Cecil
Bollinger's name is mentioned in County Board minutes as a citizen
representative against the landfill, and Charles Osterhoudt's name is mentioned
as representing the Mayflower Civic Club.
Citizens learn of elaborate~lans to create a large nark at a presentation.
Park to include: ice skating rink, horse stables, extensive recreation fields,
boat dock and marina, restaurant, lodge, 9 hole par 3 golf course and other
features after landfill closes (closure estimated to be 20 years after opening).
Plan dated Sept. 1973, Sheet 18 of Roanoke Valley Regional Landfill by
Thompson and Litton.
Residents recall meetings in their homes ~d neighborhood re~ardin~ the
park. There was a commitment to give something back to the neighborhood
after the landfill closed. One family moved away for a number of years and
returned to their home close to the time of the landfill's closing to enjoy the
amenities, i.e. boat dock and marine, of the park.
The Roanoke Valley Solid Waste Management Board was established
L and is purchased for landfill (Ordinance #21141/38-434
E-d
1974: (~' y Council, by Resolution 21602, dated 17th day of June, 1974, approves
Landfill plans dated September 1973, as amended (dealing with method of
operations).
1975: A three-p~y~greement between Roanoke City, Roanoke County and the
Town of Vinton is authorized among the three governments involved in the
landfill's ownership.
1985:
some citizens mention that a ,park is lap nned on the landfill when it closes,
giving the impression that the park was in return for the landfill having been
located there. A copy of the plan is produced by a citizen. (Some similarities
identified between Explore's first concept for planning on the landfill and
features found in the 19731andfi1l recreation plan.)
1987: Blue Ridge Parkway Spur is authorized as a demonstration Rrojec
n r in the 1985 Highway Bill, known as the Roanoke River Pazkway
in the Federal Highway Surface Transportation Act of 1985. After several
years of study and environmental assessment, the location of the Pazkway Spur
is determined to be the unfilled area of the Roanoke Regional Landfill.
1988: Citya County and Town begin talking about landfill expansion and
possibility of using area A, formerly reserved for protection as a watershed.
1990: Roanoke County begins landfill sitingQ u~ for new landfill through the
assistance of residents from the county.
1991: Plans for the Parkway Spur and its coordination result in several meeting
held by Federal Highway Administration regazding the life expectancy of the
landfill and closure plans.
1992: It is learned that construction of the Parkway will be delayed at an open
house on the final environmental impact statement for the Pazkway Spur. No
construction will begin until 1994 when the Spur was to be completed.
1993: In a community meeting with Mayflower Hills residents, the dilemma of the
delayed construction schedule for the Pazkway Spur generates discussion
about possible use of Rutrough Road, the need for road improvements and the
necessity of a temporary Parkway Spur. The neighbors also ask what the
Landfill Board and area governments are going to do about the
neighborhood park they were promised would be there after the landfill
closed.
~~ a
1994: The community meets two more times with Roanoke County
rgpresentatives, and guests from the Landfill Board and Virginia
Department of Transportation on the road widening= Several property
owners donate right-of--way to see the project completed. Citizens aze given
reassurance that closure and post-closure caze will be completed in a timely,
efficient manner and that ground water will continue to be monitored.
Citizens ask about the neighborhood pazk. A sepazate meeting is held on the
neighborhood pazk.
Parks and Recreation are asked about the par what it might cost (at least
$60,000 without land costs) and about basic elements. They perceive it to be
like a Bonsack Pazk.
Some discussion takes place with the Roanoke Valley Resource Authority,
no commitment, many other issues are before this one, i.e. closure, parkway
alignment/fill material, deeds/management of the filled/unf~lled portions.
Citizens provide the parameters for the neighborhood park. No longer do
they expect the elaborate landfill pazk plan, rather they would like a small pazk
located between the church and the landfill entrance. They would like a pazk
with playground equipment, picnic shelter and tables, a standazd ballfield with
backstop, room for parking, and optional rest rooms and tennis court ("like Mt.
Pleasant School"). The citizens did not, at first, want the pazk to be managed
and maintained by Roanoke County where it would be located, but
reconsidered the idea when liability issues azose. Citizens designed pazk and
its elements.
1995: Citizens continue to ask about the park, where it will be, if it will be.
Related facts and issues:
^ The landfill is no longer a suitable location for the neighborhood park.
^ Explore is willing to donate land for the pazk. Land identified within the
pazameters is too steep, too far off the main road or too close to the church.
^ Expectations continue.
^ Citizens aze still willing to work to design pazk.
^ Cost and source of funds is not yet determined.
ATTACHMENT B
` ~ DOCK B MARINA
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~~
• ~ PICNIC AREA
.4.:
?a~~ PLAYGROUND
94 •.
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A
yout was presented to citizens
nunity during the siting stage
• ll as a representation of what the
tr would receive after the landfill
~, ~ ays that this was promised (many
i the 1970s) and have come up
suitable site.
THOMPSON dt LITTON °~~ °•~=w.MA,LL.R
dCINEtR3•ARg11TECTS•~LANNERS•SURYE~ORS "".J.W.M.,J.f.M. ~~
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A-011497-4
ACTION NO.
ITEM NUMBER ~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Request to Employ Welfare Reform Supervisor
COUNTY ADMINISTRATOR'S COMMENTS:
EXECUTIVE SUMMARY•
The County's Department of Social Services was advised in
December 1996 that the implementation date for Welfare Reform as it
pertains to Roanoke County has been moved ahead to October 1997,
instead of the April 1999 date originally given. To prepare for
the implementation of this program, staff requests that the number
of positions authorized for the Department of Social Services be
increased by one to coordinate the implementation efforts. The
costs associated with this program change will be paid by the State
beginning July 1, 1997. However, we are asking permission to hire
this employee effective March 1, 1997. Funds to cover the salary
from March 1 to June 30 (when the State will assume financial
responsibility) are available within the personnel and operating
budget of our Department.
SUMMARY OF INFORMATION:
Welfare Reform in Virginia began in July 1995 when all local
Departments of Social Services implemented Part I, VIP, the
Virginia Independence Program. VIP restricted additional benefits
to children born to Aid to Families with Dependent Children (AFDC)
mothers, required parents to establish paternity with child support
enforcement, required minor parents to attend school or pay child
support, and allowed a one-time diversionary emergency cash payment
1
` f ~~
to certain AFDC applicants to prevent the need for AFDC.
Part II of Welfare Reform, the Virginia Initiative for
Employment not Welfare, (VIEW), is the jobs component of this
reform. VIEW requires recipients to sign a personal responsibility
agreement to work toward employment, limits AFDC benefits to VIEW
recipients to 24 months and contains enhanced earned income credits
and support services such as day care and transportation.
VIEW was scheduled to be phased in across the state by
economic development districts of which Roanoke County is a part of
District 3. The first district began July 1995 and Roanoke County
was originally scheduled for implementation of VIEW in April 1999.
However, in December, Governor Allen accelerated this program and
Economic Development District #3 is now scheduled to implement VIEW
in October 1997.
Extensive preparation and planning is required to develop the
VIEW program for Roanoke County. Three levels of development will
be required:
1. Cooperative efforts within Economic Development District
#3 for regional planning.
2. Community public information (working with private
industry, public employers, Chambers of Commerce,
educational facilities, etc.) and job development which
includes paid and subsidized employment, as well as
community work sites.
3. Local department reorganization to implement these new
requirements and provide all mandated services to assist
these recipients toward full time employment.
Some requirements, such as job assessment and job readiness
training, should be implemented by July 1997.
The Board of Supervisors is requested to increase the total
number of full time positions authorized by the Department of
Social Services by one to allow for the employment of a Welfare
Reform Supervisor by March 1, 1997, to coordinate and facilitate
the implementation of Welfare Reform. The total staff required for
full implementation of VIEW is unknown at this time; however,
2
E-3
additional staff is likely to be required once the program is fully
developed.
FISCAL IMPACT•
None. There are sufficient funds in the Social Services
personnel and operating budget to cover this position from March 1,
1997 - June 30, 1997. The State will reimburse Roanoke County 1000
of this administrative cost beginning July 1, 1997.
STAFF RECOMMENDATION:
Staff recommends increasing the number of authorized employees
for the Department of Social Services by one which will allow for
the employment of a Welfare Reform Supervisor to develop,
implement, and supervise the State/Federal component of Welfare
Reform. No new appropriation is required.
Respectfully submitted,
. ~~ ~~~1~
Betty McCrary,'Ph.D.
Social Services
Approv d by,
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved (x) Motion by: H. Odell Minnix to No Yes Abs
Denied ( ) ~,gprove adding position Eddy ~_
Received ( ) Harrison ~_
Referred ( ) Johnson ~
To ( ) Minnix ~_
Nickens ~_
cc: File
Dr. Betty R. McCrary, Director, Social Services
Joseph Sgroi, Director, Human Resources
Diane D. Hyatt, Director, Finance
3
A-011497-5
ACTION NO.
ITEM NUMBER ~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Request for funding
the Commissioner of
satellite office a
Vehicles
COUNTY ADMINISTRATOR'S COMMENTS:
to construct a counter at
the Revenue/Treasurer's
t the Division of Motor
Several years ago, Commissioner of the Revenue Wayne Compton opened
a satellite operation at the Division of Motor Vehicles (DMV)
Office at Crossroads Mall to collect personal property taxes and
issue decals. Treasurer Alfred Anderson also added a staff person.
This is an outstanding example of extending customer service to the
citizens. Subsequently Roanoke City followed suit and both offices
have been very successful.
SUMMARY OF INFORMATION:
The demand at the satellite office has been so overwhelming that
the original counter space is not large enough to accommodate the
staff and computer terminals that are required.
The DMV has not charged Roanoke County anything for use of the
space or utilities. They have also agreed to provide the County
with the additional space if we construct the counter that is
necessary. The County has received quotes on the work to be done,
and the Commissioner and Treasurer have chosen Catawba Cabinet
Company. The construction needs to proceed as soon as possible to
be complete by the peak tax season.
The
have
not
Commissioner and Treasurer have advised me that they do not
sufficient funds in their budgets because the construction was
anticipated at the beginning of the fiscal year.
The cost of the cabinet is $6,984. There is an additional cost of
approximately $2,000 for wiring and installation. Funds could be
appropriated from the Board Contingency Fund.
w
sTAF!' ~ •
It is recommended that the Board of Supervisor authorize staff to
proceed with this project and appropriate $9,000 from the Board
Contingency Fund.
~-y
Respectfully Submitted by:
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( 1
ACTION
Motion by: Harry C. Nickens to
,~g~ove constrLCtion of counter
with funding to be divided
between Treasurrer & Com of Rev
existing budge, and that BOS
would allow them to ove r»r+
their budgets by 53,500
VOTE
No Yes Abs
Eddy ,~
Harrison ,~
Johnson _~
Minnix ~
Nickens „~
cc: File
Diane D.
Alfred C.
R. Wayne
Hyatt, Director, Finance
Anderson, Treasurer
Compton, Commissioner of Revenue
~~.,
A-011497-6
ACTION NO.
ITEM NUMBER
~~
AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE
COIINTY~ VIRGINIA HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: 1997 Appointments of Board Members to
Committees, Commissions and Boards
~ Il 1r . I Y ~ 1. i ~ ~ ~ MY ~ ~~
Attached is a list of the 1996 Committee Assignments. Since the
chairman and vice chairman will remain the same and there are no
new Board members, no specific changes have to be made. However,
at this time, the Board of Supervisors may make any modifications
they wish. Many of the appointments are for specific terms and
those appointments should be made at the expiration of the terms.
Listed below is information about several of the Committees:
In 1994, VACo requested that a member of the governing body be
appointed to interact directly with VACo regarding legislative
matters. At a 1994 meeting, The Board recommended that the Vice
Chairman of the Board of Supervisors serve in this capacity.
However, any Board member may be appointed.
In 1992, VACo requested that a member of the governing body be
appointed to work directly with the regional representative on the
VACo Board of Directors. The Chairman has served in this capacity
for several years, but any Board member may be appointed.
Roanoke Valley Economic Development Partnership
The Chairman of the Board of Supervisors serves on this
organization. Therefore Chairman Bob Johnson should be appointed
to this position.
The County recently decided to retain membership in the Urban
Partnership and the Chairman serves on this organization.
~,
1
~~ /
This is similar to the Roanoke Valley Cable Television Committee
and the same members serve with the addition of the Supervisor
Harrison who represents the Catawba Magisterial District, the
primary area served by Salem Cable TV.
STAFF RECOMMENDATION:
It is recommended that the Board of Supervisors approve the
appointments for calendar year 1997.
Submitted by:
Mary H. Allen, CMC
Clerk to the Board
Approved by:
L~~~
Elmer C. Hodge
County Administrator
-----------------------------------
ACTION -------------------- ------
VOTE
Approved (x) Motion by: Bob L Joh nson to N o Yes Abs
Denied ( ) ~~rnvo iA97 ~bointm ents and Eddy .~
Received ( ) to remain the same as 1996 Harrison ~L_
Referred ( ) Johnson ~G_
To ( ) Minnix ~L_
Nickens .~
cc: File
Committee Book
~'
-5
-- Clean Valley Council (2-year term expires 6/30/97)
-- Fifth Planning District Commission (3-year term expires
6/30/99)
-- 5PDC, Rural Transportation Advisory Committee (Bus/Citizen)
-- Recycling Advisory Committee (INACTIVE SINCE 1991)
-- Metropolitan Planning Organization (3-year term expires
7/1/99)
-- Fifth PDC Regional Competitiveness Act Steering Committee
-- Fifth Planning District Commission (3-year term expires
6/30/98)
-- Metropolitan Planning Organization (3-year term expires
7/1/99)
-- Roanoke County Cable Television Committee
-- Audit Committee
-- Roanoke Regional Airport Commission (4-year term expires
2/10/98)
-- Total Action Against Poverty Board of Directors (2-year term
expires 5/5/98. BLJ appointed Mrs. Elizabeth Stokes as his
designee.)
-- Virginia Association of Counties Liaison fAS Chairman)
-- Roanoke Valley Economic Development Partnership (As Chairman)
-- Urban Partnership (As Chairman)
-- Audit Committee
-- Social Services Advisory Board (4-year term expires 8/1/98)
-- Metropolitan Planning Organization - Alternate(3-year term
expires 7/1/99)
-- Court Community Corrections Policy Board (3-year term expires
12/31/97)
-- Roanoke Valley Regional Cable Television Committee
-- Roanoke County Cable Television Committee
-- Legislative Liaison to Virginia Association of Counties ~
Vice-Chairman)
-- Metropolitan Transportation District Study Commission
.~`
L` `'~p
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 14, 1997
RESOLUTION 411497-7 ESTABLISHING A REGIONAL ALLIANCE
UNDER THE 1996 VIRGINIA REGIONAL COMPETITIVENESS ACT
WHEREAS, Section 15.1-1227.1 through Section 15.1-1227.5, Code
of Virginia, as amended, permits counties, cities and towns within
a planning district to establish a regional partnership for the
purpose of encouraging local governments to exercise the options
provided by law to work together for their mutual benefit and the
benefit of the Commonwealth (known as the Regional Competitiveness
Act); and
WHEREAS, the Fifth Planning District Commission has
coordinated the regional Steering Committee to investigate
establishing a regional alliance under the Regional Competitiveness
Act, and this committee has recommended the formation of the Fifth
Planning District Regional Alliance; and
WHEREAS, the Fifth Planning District Commission has agreed to
provide administrative staff and research support to the proposed
Alliance; and
WHEREAS, the guidelines for Virginia's Regional
Competitiveness program require that participating local
governments within the region adopt a resolution of participation.
THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia agrees to:
(1) Establish the Fifth Planning District Regional Alliance
under the provisions of the 1996 Regional Competitiveness
Act, in conjunction with the other participating member
1
4
governments of the Fifth Planning District; and
(2) Appoint the chairman of the Roanoke County Board of
Supervisors and the County Administrator as members of
the Organizing Board of Directors. The Chair of the
Fifth Planning District Commission will also serve as a
member of the Organizating Board of Directors.
BE IT FURTHER RESOLVED that the Board of Supervisors of
Roanoke County, Virginia, understands that:
(1) The Organizing Board of Directors will nominate and
select other Board members to carry out the provisions of
the Regional Competitiveness Act. The Board of Directors
will prepare and adopt the organization's bylaws; and
(2) Specific recommendations for determining distribution of
Regional Competitiveness funds must be endorsed by each
governing body.
On motion of Supervisor Johnson to adopt the Resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
/v•
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Wayne Strickland, Executive Director, 5PDC
J. Lee Osborne, Chairman, 5PDC
2
ACTION NO.
ITEM NUMBER ~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
January 14, 1997
AGENDA ITEM: Request from the Fifth Planning District
Commission to establish a Regional Alliance
under the 1996 Virginia Regional
Competitiveness Act
~`OUNTY ADMINISTRATOR'S COMMENTS:
On August 13, 1996, the Board of Supervisors adopted a resolution
expressing its support for the establishment by the Fifth Planning
District Commission of a steering committee to examine the process
of developing a regional partnership under the provisions of the
1996 Regional Competitiveness Act. The Board appointed
Supervisor Lee Eddy and County Administrator Elmer Hodge to serve
on the committee. Other participating localities include the
Counties of Alleghany, Botetourt and Craig, the Cities of Roanoke
and Salem; and the Town of Vinton.
The Fifth Planning District Commission has prepared a report on the
Steering Committee's activities which is attached to this report.
The guidelines of the Regional Competitiveness Act requires that
local governments must adopt a resolution to become members of a
regional partnership. The Fifth Planning District Regional
Steering Committee has recommended the formation of a Fifth
Planning District Regional Alliance to act as the partnership to
carry out the provisions of the Regional Competitiveness Act.
The Steering Committee is also recommending the appointment of the
chief elected official and the chief administrative official to
serve as members of the Organizing Board of Directors. This Board
will be responsible for nominating other Board members from
business, education and civic organizations. The Organizing Board
will also begin work on bylaws and may choose to adopt a charter
and incorporate.
When the full Board of Directors is in place, it will adopt bylaws
and recommend a funding formulation for distribution of the
Competitiveness Funds.
STAFF RECOMMENDATION:
Staff recommends:
(1) that the attached resolution be adopted establishing a Fifth
Planning District Regional Alliance.
(2) that the Board Chairman and County Administrator be appointed
to serve on the Organizing Board of Directors.
Respectfully Submitted by:
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved ( ) Motion by: No Yes Abs
Denied ( )
Received ( )
Referred ( )
To ( )
Eddy
Harrison
Johnson
Minnix
Nickens
AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORB OF ROANORE
COIINTY, VIRGINIA, HELD AT THE ROANOKE COIINTY ADMINISTRATION
CENTER ON TIIESDAY, JANIIARY 14, 1997
RESOLIITION ESTABLISHING A REGIONAL ALLIANCE IINDER THE
1996 VIRGINIA REGIONAL COMPETITIVENESS ACT
WHEREAS, Section 15.1-1227.1 through Section 15.1-1227.5, Code
of Virginia, as amended, permits counties, cities and towns within
a planning district to establish a regional partnership for the
purpose of encouraging local governments to exercise the options
provided by law to work together for their mutual benefit and the
benefit of the Commonwealth (known as the Regional Competitiveness
Act); and
WHEREAS, the Fifth Planning District Commission has
coordinated the regional Steering Committee to investigate
establishing a regional alliance under the Regional Competitiveness
Act, and this committee has recommended the formation of the Fifth
Planning District Regional Alliance; and
WHEREAS, the Fifth Planning District Commission has agreed to
provide administrative staff and research support to the proposed
Alliance; and
WHEREAS, the guidelines for Virginia's Regional
Competitiveness program require that participating local
governments within the region adopt a resolution of participation.
THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia agrees to:
(1) Establish the Fifth Planning District Regional Alliance
under the provisions of the 1996 Regional Competitiveness
Act, in conjunction with the other participating member
governments of the Fifth Planning District; and
~~-~ W
(2) Appoint the chairman of the Roanoke County Board of
Supervisors and the County Administrator as members of
the Organizing Board of Directors. The Chair of the
Fifth Planning District Commission will also serve as a
member of the Organizating Board of Directors.
BE IT FURTHER RESOLVED that the Board of Supervisors of
Roanoke County, Virginia, understands that:
(1) The Organizing Board of Directors will nominate and
select other Board members to carry out the provisions of
the Regional Competitiveness Act. The Board of Directors
will prepare and adopt the organization's bylaws; and
(2) Specific recommendations for determining distribution of
Regional Competitiveness funds must be endorsed by each
governing body.
ri» ~,
~: w:
REPORT OF THE FIFTH PLANNING DISTRICT COMMISSION'S
STEERING COMMITTEE TO INVESTIGATE THE FORMATION
OF A REGIONAL PARTNERSHIP UNDER THE
REGIONAL COMPETITIVENESS ACT
Prepared by the Fifth Planning District Regional
Steering Committee for Member Governments
of the Fifth Planning District
December 1996
~M
Executive Summary and Recommendations
In June of 1996, the Fifth Planning District Commission contacted local governments within
the District seeking interest in the creation of a Steering Committee to investigate forming a regional
partnership under the provisions of the 1996 Regional Competitiveness Act. The Act became
effective on July 1, 1996. On August 1, the PDC requested that each local government, interested
in looking at the benefits of the Regional Competitiveness Program for the District, adopt a
resolution supporting the establishment of a steering committee and to appoint one elected official
and the chief administrative official to serve on the committee. The steering committee was formed
and held its first meeting in September. Participating local governments on the Steering Committee
include the Counties of Alleghany, Botetourt, Craig, and Roanoke; the Cities of Roanoke and Salem;
and the Town of Vinton.
The Steering Committee report is intended to (1) provide local governing bodies an overview
of the Regional Competitiveness Act (its purpose and program guidelines); (2) review the activities
of the Steering Committee over the last four months; (3) discuss the benefits of the Competitiveness
Program; and (4) provide recommendations to member governments of the District.
According to the program guidelines for the Competitiveness Act, the Competitiveness
Program is intended to both reward existing regional cooperative activities among local governments
and to stimulate thinking and action toward new initiatives. This Program was not mandated by the
General Assembly. The incentive funds are available to localities which choose to work together
to carry out new levels of regional cooperation. The 1996-98 biennium budget allocated $3 million
for the Competitiveness Incentive Fund. These funds are available on July 1, 1997. Additional
funding will most likely be considered during the 1997 session of the General Assembly.
The Act calls for the following sectors of the community to be involved in a partnership to
help improve regional economic competitiveness: government, business, education and civic
leaders. All of these groups must participate to create a successful partnership. The Steering
Committee decided to recommend that the proposed partnership to be created under the
Competitiveness Act be called the "Fifth Planning District Regional Alliance" so that there would
be no confusion between this group and the existing Roanoke Valley Economic Development
Partnership.
In its deliberations, the Steering Committee determined that some of the benefits to local
governments participating in the Competitiveness Program include:
* The Regional Competitiveness Act provides a financial incentive (i.e., a "carrot") for local
governments to work together in addressing regional problems and opportunities without
a State mandate to do so (i.e., the "stick" approach). Because of the incentive funding, the
Competitiveness Act provides for "win-win" situation for all participating local governments
in the Planning District.
* Local governments will receive funds directly as a result of their cooperative regional
activities.
-1-
E-G
Introduction
In June of 1996, the Fifth Planning District Commission contacted local governments within
the District asking support for the creation of a Steering Committee to investigate forming a regional
partnership under the provisions of the 1996 Regional Competitiveness Act which was going into
effect on July 1, 1996. On August 1, the PDC requested that each local government, interested in
looking at the benefits of the Regional Competitiveness Program for the District, adopt a resolution
supporting the establishment of a steering committee and to appoint one elected official and the chief
administrative official to serve on the committee. The steering committee was formed and held its
first meeting in September. Seven of the nine member governments in the Planning District have
actively participated on the committee.
This report is intended to (1) provide local governing bodies an overview of the Regional
Competitiveness Act (its purpose and program guidelines); (2) review the activities of the Steering
Committee over the last four months; (3) discuss the benefits of the Competitiveness Program; and
(4) provide recommendations to member governments of the District.
General Overview of the Regional Competitiveness Act
(Section 15.1-1227.1 -15.1-1227.5 of the Code of Virginia)
Puroose of the A
During its 1996 session, Virginia's General Assembly adopted the Regional Competitiveness
Act. The purpose of the Act is to encourage Virginia's counties, cities and towns to exercise the
options provided by law to work together for their mutual benefit and the benefit of the
Commonwealth. To carry out this purpose, the Act established an incentive fund to promote joint
activities designed to address regional economic competitiveness needs. The 1996-98 biennium
budget allocated $3 million for the Competitiveness Incentive Fund. These funds are available on
July 1, 1997. Additional funding will most likely be considered during the 1997 session of the
General Assembly.
According to the program guidelines for the Act, the Competitiveness Program is intended
to both reward existing regional cooperative activities among local governments and to stimulate
regional thinking and action toward new initiatives. This Program was not mandated by the General
Assembly. The incentive funds are available to localities which choose to work together to carry out
new levels of regional cooperation. Regions which do not demonstrate a "significant increase" in
regional activity will not qualify for incentive funding.
The Act calls for various sectors of the community to be involved in a partnership to help
improve regional economic competitiveness. The Act calls on government, business, education and
civic leaders to assist in charting a course to help address regional competitiveness. All of these
groups must participate to create a successful partnership.
-3-
E°~i
* Any agreed upon formula for fund distribution shall be endorsed
by resolution from each governing body.
Regional Strategic
Plan Required --- * The Competitiveness Program is intended to encourage regional
efforts to identify key issues affecting economic competitiveness and
support cooperative, regional initiatives designed to address those
issues. The method for identifying those key issues and building
consensus for action is the regional economic competitiveness
strategic plan.
* Existing local and regional strategic plans should be reviewed by
the partnership in the beginning of its deliberations to provide
baseline information.
* Members of the partnership shall play an active role in reviewing
and analyzing regional information; shall participate in completing a
critical analysis of the region; shall participate in identifying and
prioritizing issues of regional competitiveness; and shall identify key
actions necessary to address competitiveness issues.
* The partnership shall solicit public participation in the process.
* The partnership shall officially adopt the strategic plan.
Scoring System --- * Partnerships shall make application to VDHCD to be scored under
the fourteen issue areas outlined in the Act. A total score of at least
20 points is required to qualify for funding.
* No more than 10 points. shall be awarded for joint activities in
existence prior to July 1, 1996. A minimum of 10 points is required
from expanded or new joint activities to qualify for Regional
Competitiveness Funds.
* No more than 10 points shall be awarded for activities within a
single issue area.
* Existing joint activities which are expanded in scope or number of
localities maybe considered a new joint activity but shall not receive
the full value of points.
* VDHCD will evaluate each existing and proposed joint activity
using the following criteria: (1) significance of the activity based on
its impact on the region -- 50%; (2) significance of the activity on
improving cooperative working relationships among local
governments -- 35%; (3) the complexity in carrying out the activity
-- 5%; (4) the amount of fiscal resources committed to
implementation -- 5%; and (5) the number of localities participating
in the activity -- 5%.
Performance
Accountability --- * Eligible regions must submit an annual report identifying progress
in reaching implementation milestones described in the funding
application. Annual reports will be due to VDHCD in May prior to
July funding distribution.
-5-
(3) When does a regional partnership have to be in place to ensure that the region is eligible
for funding? Response: Partnerships should be in place by July 1, 1997. It is important to
move as quickly as possible in forming a partnership so that a region can be eligible for
funding after July 1.
The next meeting of the Steering Committee was held on October 22. Mr. Barry Duval,
President and CEO of the Hampton Roads Partnership, attended to discuss the history and the
organizational structure of that region's partnership. Additionally, Ms. Linda McMinimy, Project
Director for the Urban Partnership, attended the meeting to discuss the history and activities of the
Urban Partnership.
Mr. Duval noted that the Hampton Roads Partnership was formed as a result of a possible
crisis in the economy when the federal government was threatening to close some military
installations in the region. The local governments worked with the private sector to find a way to
work more closely together and the idea of forming a partnership was established. The local
governments and the private sector pooled their financial resources and created the partnership. Each
local governing body was required to adopt a resolution to become a member of the Partnership and
had to contribute funds to the group. Approximately $300,000 in public and private funds were
obtained to open the Partnership's office and hire staff. The Hampton Roads Partnership currently
has about 55 Board members representing local governments, the business community, educational
institutions, the military and civic organizations. The Hampton Roads Planning District Commission
provides technical support to the Partnership as a part of the PDCs regional service to their local
governments. The Hampton Roads Partnership felt that the chief elected official and chief
administrative official needed to serve on the Partnership along with the most influential business
people in the region. The Board of Directors of the Partnership meets only twice a year while its
executive committee meets monthly. Most of the work of the Partnership gets done through special
committees.
Ms. McMinimy discussed the role of the Urban Partnership in spearheading the Regional
Competitiveness Act. The Urban Partnership, formed in 1994, is an alliance of 18 local
governments, business representatives from each of these localities, and the Virginia Chamber of
Commerce. The Partnership saw the Regional Competitiveness Act as a way for the State to provide
a "carrot" to local governments to encourage them to work together to enhance economic
development. The Act does not tell regions what their goals should be; instead, the Act recognizes
that each region of the Commonwealth possesses different needs and will have differing goals. The
Urban Partnership will be lobbying the General Assembly to increase the Competitiveness Funding
to $50 million over the next two years.
Some of the central issues that arose out of the October 22 meeting were ---
(1) Before forming a partnership, it is important that an area identify itself as a region and
that it possess some commonalities.
(2) The main idea behind the Competitiveness Act is not to reward communities for work
that is already being done; but instead, to reward them for reaching a greater level of regional
cooperation through new initiatives or expanded cooperative efforts.
-7-
C:
Organization of the Partnership
* The partnership should have an initial, or Organizing, Board of Directors that will be
composed of the chief elected official and the chief administrative official from each
participating local government in the Planning District. The Chairman of the Fifth PDC will
also serve on the Organizing Board of Directors.
* The Organizing Board will be responsible for nominating other Board members from
business, education and civic organizations. The Organizing Board will also begin work on
bylaws and may choose to adopt a charter and incorporate.
* Once the full Board of Directors is in place, the Board will adopt bylaws and recommend a
funding formula for distribution of Competitiveness Funds to be approved by resolution of
each participating local government.
Steering Committee Recommendations to Local Governments
* Pass a resolution by February 1, 1977 which commits the local government to participate in
the partnership (known as the Fifth Planning District Regional Alliance) following the
provisions of the Regional Competitiveness Act.
* Appoint the chief elected official and the chief administrative official to serve as members
of the Organizing Board of Directors.
-9-
I
. .
~`
~`
AT A REGIILAR MEETING OF THE BOARD OF BIIPERVI8OR8 OF ROANORE
COIINTY, oIRGINIA HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER
ON JANIIARY 14, 1997
RESOLIITION Q11497-8 AIITHORIZING RENEWAL OF A LEASE OF
REAL ESTATE FOR PARKING FACILITIES AT THE ROANORE COUNTY
COIIRTHOUSE AND JAIL
WHEREAS, the Board of Supervisors adopted Ordinance 42892-7
authorizing the execution of a lease with William Watts and
Elizabeth B. Watts for a tract of land containing approximately
0.680 acre, bounded by East Main Street, Craig Avenue, and Clay
Street, for parking facilities at the Roanoke County Courthouse and
Jail for an initial term of five years commencing May 1, 1992, and
ending on April 30, 1997, with an option to renew the lease upon
the same terms and conditions for an additional successive five
year term by providing written notice to William and Elizabeth B.
Watts on or before January 31, 1997, and
WHEREAS, no other suitable parcels or tracts of land are
available for lease or sale to use for parking facilities to serve
County staff and the public at the Courthouse and Jail facilities,
and
WHEREAS, Section 18.04 of the County Charter requires the
adoption of an ordinance to acquire an interest in real estate;
however, after such ordinance shall have taken effect, all
subsequent proceedings incidental thereto may be taken by
resolution of the Board, and
WHEREAS, the County desires to exercise its option to renew
the lease for an additional five year term ending April 30, 2002.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County that the County Administrator, or an Assistant
County Administrator, is hereby authorized to execute the necessary
documents for renewal of the lease of approximately 0.680 acre
tract of land from William Watts and Elizabeth B. Watts for use as
parking facilities through the period ending April 30, 2002, in
accordance with the same terms and conditions as set out in the
original lease dated March 23, 1992, and upon form approved by the
County Attorney.
On motion of Supervisor Johnson to approve renewal of the
lease and adopt the Resolution, and carried by the following
recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Johnson
NAYS: Supervisor Nickens
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Gerald S. Holt, Sheriff
Steven A. McGraw, Clerk, Circuit Court
Theresa Childress, Clerk, General District Court
Ruth Bates, Clerk, J&D Court
Michael Lazzuri, Director, Court Services
Bill Rand, Director, General Services
2
ACTION NO. ~j
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Request for authorization to renew a lease for
parking facilities at the Roanoke County Courthouse
and Jail.
COIINTY ADMINISTRATOR'S COMMENTS: ~~+~ ~~~ ~ __
On April 28, 1992, the Board of Supervisors authorized execution of
a lease for a tract of land bordering East Main Street, Craig
Avenue and Clay Street for parking facilities at the Roanoke County
Courthouse and Jail for an initial term of five years, with an
option to renew the lease with the same terms and conditions. The
monthly lease payment was $750.00. The original lease expires
April 30, 1997 and the County must exercise its intent to renew by
January 31, 1997.
On October 22, 1996, staff brought back a request to renew the
lease for an additional five years at a monthly payment in 1997 of
$863.56. At that meeting, the Board continued the item and
requested that staff review other alternatives for parking
facilities at the courthouse.
On November 19, the request was again brought back to the Board.
The item was again continued and staff was directed to reopen
negotiations and request a one-year lease instead of a five-year
lease.
-T
As reported to the Board on November 19, Staff has looked at other
alternatives to renewing the lease. The owners are not interested
in selling the property to the County at this time. Other options
were discussed with Circuit Court Clerk Steve McGraw, Sheriff
Gerald Holt and other staff located at the courthouse and they
recommend renewal of the lease.
As requested by the Board on November 19, staff also attempted to
renegotiate the lease for one-year only to allow us time to pursue
other alternatives for the future. However, the owner expressed no
interest in renegotiating the lease for just one year and was
willing only to consider the five-year option.
E-7
The options available to us are the same as those outlined on
November 19.
(1) Renew the lease for another five years. Additional parking
space can be addressed in the plans for the expansion of the
jail/courthouse.
(2) Do not renew the lease and limit the Courthouse parking lot to
employees. Citizens could use other private parking lots
located in downtown Sal In certain situations such as jury
duty, the County could alidate their parking tickets similar
to what is done in Roa ke City.
(3) Tear down the Guy Hous and construct a parking deck.
(4) Seek condemnation of the property currently being leased for
additional parking.
The fiscal impacts of options 3, and 4, are unknown at this time
and could be considerable. We would have to request the City of
Salem's permission to seek condemnation of the leased parking lot.
Option 2 could offer minimal savings, but would also result in
reduced services to the citizens and negative customer service.
Option 1, renewal of the current lease for another five years,
would cost $863.56 per month in 1997.
Staff recommends that the County renew the lease for an additional
five years. During that time, staff will further explore the
alternatives listed above as well as other options that may become
available in the future.
Respectfully Submitted:
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION VOTE
Motion by: No Yes Abs
Eddy
Harrison
Johnson
Minnix
Nickens
~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
JANUARY 14, 1997
RESOLUTION AUTHORIZING RENEWAL OF A LEASE OF REAL ESTATE FOR
PARIQNG FACILITIES AT THE ROANOKE COUNTY COURTHOUSE AND JAIL
WHEREAS, the Board of Supervisors adopted Ordinance 42892-7 authorizing the
execution of a lease with William Watts and Elizabeth B. Watts for a tract of land
containing approximately 0.680 acre, bounded by East Main Street, Craig Avenue, and Clay
Street, for parking facilities at the Roanoke County Courthouse and Jail for an initial term
of five years commencing May 1, 1992, and ending on April 30, 1997, with an option to
renew the lease upon the same terms and conditions for an additional successive five year
term by providing written notice to William and Elizabeth B. Watts on or before
January 31, 1997, and
WHEREAS, no other suitable parcels or tracts of land are available for lease or sale
to use for parking facilities to serve County staff and the public at the Courthouse and Jail
facilities, and
WHEREAS, Section 18.04 of the County Charter requires the adoption of an
ordinance to acquire an interest in real estate; however, after such ordinance shall have
taken effect, all subsequent proceedings incidental thereto may be taken by resolution of
the Board, and
WHEREAS, the County desires to exercise its option to renew the lease for an
additional five year term ending April 30, 2002.
y • '
E-~
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County that the County Administrator, or an Assistant County Administrator, is hereby
authorized to execute the necessary documents for renewal of the lease of approximately
0.680 acre tract of land from William Watts and Elizabeth B. Watts for use as parking
facilities through the period ending Apri130, 2002, in accordance with the same terms and
conditions as set out in the original lease dated March 23, 1992, and upon form approved
by the County Attorney.
c:\...\agenda\realest\lease.res
2
A-011497-9
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Review of the Paratransit Services to the Residents of Roanoke County
and Consideration of a Request from Valley Metro to Subsidize STAR
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The City of Roanoke and the Greater Roanoke Transit Company (Valley Metro) have
notified the County that STAR service will not be provided to the County as of July 1, 1997 unless
the County subsidizes the system in the amount of $35,250. GRTC is making this change due to
a reduction in Federal subsidies. The County's ~ future share would likely increase, as federal
subsidies are reduced in the future. STAR is the paratransit service provided by Valley Metro in
compliance with the American with Disabilities Act (ADA) requirement to serve physically
challenged individuals. ADA requires service be provided within three-fourths of a mile radius of
a public transportation system's fixed route, within the system's locality or along a route contracted
with other localities. A less expensive and Valley-wide solution is to increase the time slots
available on CORTRAN to provide the needed transportation.
SUMMARY OF INFORMATION:
The following information is a background of publicly funded transportation systems in
Roanoke County and possible changes in the service delivery which the Board of Supervisors may
wish to consider.
CORTRAN
CORTRAN is provided by the Unified Human Services Transportation Systems, Inc.
(RADAR) and offers free curb-to-curb transportation service for qualified elderly or physically
challenged persons needing ADA-type paratransit services. Roanoke County residents can ride
anywhere within the perimeter of Roanoke County, including points within the City of Roanoke,
City of Salem, or Town of Vinton. Qualified riders for the elderly program must be at least 60 years
old and certified by the League of Older Americans. Persons qualifying as physically-challenged
under the ADA paxatransit category must be certified by Easter Seals. This is a voluntary program
provided by the County and is not considered a public transportation system.
The service operates Monday -Friday, 9:00 a.m. - 4 p.m. and requires users to phone one
week in advance to schedule a time slot for pick up and delivery. RADAR uses its available van
resources and the County has the use of time slots equivalent to the use of two vans. Each time slot
averages 45 minutes per one-way trip or 18 one-way trips for this program per day. Obviously, there
are times when multiple persons can be picked up at a given point and the number of actual time
slots used may vary slightly.
RADAR has assisted the County in obtaining grants of State/Federal dollars to assist in the
purchase/replacement of ADA accessible vans. The County pays $69,288 annually for this service.
Based on an annual average of 4,900 one-way trips, this translates to an average cost of $14.14 per
one-way trip.
Analysis of CORTRAN ridership for the month of December, 1996, shows that 51 different
clients were served with utilization ranging from 1 person using the service 20 times (40 one-way
trips) to 16 people using the service once during the month (32 trips) and several instances of
multiple people being picked up at the same site for a trip to the same destination.
The purpose of the CORTRAN trips include business transactions, medical appointments,
socialization, and class attendance.
STAR
STAR service is also operated by RADAR for Valley Metro and provides paratransit service
for the City of Roanoke and the area served by Valley Metro. STAR operates on the same Monday -
Saturday schedule used by Valley Metro from 5:45 a.m. - 6:45 p.m. STAR is required to operate
within three-fourths of a mile of the fixed route for buses within the boundaries of the City. It is a
required paratransit service under ADA for the localities operating a public transportation service.
STAR riders pay $2.50 per one-way trip and the net cost (after fares) to Valley Metro is
$8.40 per one-way trip. The County has been asked to pay $35,250 for its local share of the STAR
route which comes into the County based on current ridership.
Valley Metro receives some monies from the State and Federal governments, fares, and
contributions from the City of Roanoke, City of Salem, and the Town of Vinton to make up its
budget. Because of the compactness of the City of Roanoke's territory, .most STAR trips only
require 30 minute slots to make the trip compared to the average of 45 minutes for CORTRAN.
(STAR service in the County only serves physically-challenged individuals.) The local share of the
cost after fares is 75% with the State/Federal share being 25%. The State/Federal share in the future
is not guaranteed.
RED LINE SERVICE
RADAR also operates the RED LINE service for the County with funding from the State and
Federal government as a feeder service operating on a deviating route system. This program must
begin and end in a designated rural area of the County and is open to anyone. The cost to the rider
is $1.25 per one-way trip and the rider can obtain a transfer to Valley Metro. The system runs four
times daily from the Orange Market at Hanging Rock to Valley View Mall where it connects to
Valley Metro and then on to Hollins College and back to Hanging Rock. While this program has
been highly publicized, it has had limited use (52 trips in December 1996). County staff and
2
RADAR recommend discontinuing the service on January 31, 1997, and leveraging the matching
dollars of the grant to offset CORTRAN costs for ridership from the rural area of the County.
RADAR will handle all of the reporting requirements for this change in the program.
The original grant for RED LINE service included funds for a second route which did not
meet the rural criteria and has not been implemented. The full grant anticipated $6,250 from fares,
$43,968 Federal, $27,566 State, and $16,401 local. Since the second route was not implemented,
only half of these funds are available for use.
VALLEY METRO
Valley Metro is the bus version of public transportation in the Roanoke Valley. Valley Metro
does not extend into Roanoke County except at Tanglewood Mall and the associated route along
Ogden Road and Colonial Avenue and Hershberger Road near Edinburgh. Square and Friendship
Manor. The buses pick up at the road unless they can make a right turn onto the property. Since
Valley Metro buses do not turn into the County adult care complexes along Hershberger Road for
both trips, many residents use STAR or CORTRAN instead of public transportation for safety and
convenience. In the past, the passenger fares from these two service areas have been sufficient to
cover any local cost of these two bus routes; therefore, the County does not pay any supplement to
Valley Metro at this time.
ISSUES
Board Members and staff have received numerous inquiries expressing concerns about our
transportation systems:
• The hours of operation of the CORTRAN system do not allow it to be used to commute to
a regular job.
• The CORTRAN time slots fill so quickly that it is often not available for scheduled
appointments or for other needs.
• Once the CORTRAN time slots are filled, clients in the area served by STAR call for a ride
on the STAR system.
• STAR ridership is restrictive. Riders in the City cannot get to doctors, shops, or points in
the County beyond the service area of STAR.
• Many people who are eligible for CORTRAN become frustrated at their inability (or luck)
to obtain a time slot on CORTRAN and instead call friends, neighbors, and family to
transport them.
• There simply are not enough time slots on CORTRAN to meet the requests for service.
• Valley Metro buses will not come into the adult care complexes along Hershberger Road on
their trips towards Plantation Road because it is a left turn.
3
RNATIVES:
EXPAND CORTRAN TIME SLOTS
RADAR has offered to provide additional slots to the County. The cost is $5,292 per hour
of service per year. Purchasing an additional ?hours worth of slots per day (the equivalent of adding
one van) would cost $37,044 annually or $15,435 for the balance of the current fiscal year (5
months) and would serve an average of 4 people daily (round trip).
PAY THE REQUESTED SUPPLEMENT FOR THE STAR SERVICE
This proposal would cost $35,250 annually and would onl serve the area within three-
fourths of a mile of the Valley Metro fixed route service. Despite an estimated 5,600 one-way trips
annually, STAR does not serve the Roanoke County population overall. Better routing of the Valley
Metro buses, such as having Valley Metro buses turn into the adult care complexes along
Hershberger Road, would improve ridership and reduce this need for specialized service.
Also, our review of the ridership figures shows 4,116 one-way trips by County residents
which reduces the supplement to $25,931 per year. Of the nearly 5,600 one-way trips into Roanoke
County last year, only 4,116 trips (approximately 8 persons per day) were County residents.
CHANGE THE ELIGIBILITY CRITERIA FOR USE OF CORTRAN
Currently, elderly (60 or older and certified by LOA) or physically challenged (meeting
certification by Easter Seals) citizens are eligible for CORTRAN. The cost could be contained by
tightening the criteria for eligibility, such as limiting the availability of this service to persons with
physical challenges.
FARE IMPLEMENTATION FOR CORTRAN
Under ADA Guidelines, the locality may not restrict the paratransit use by the eligible
participants, but a fee may be imposed if uniform to all parties.
The system is currently at no cost to the rider and implementing a fare to be paid at the time
of service may alter the riding patterns. For example, at $2.50 per one-way trip, based on average
CORTRAN usage of 4,900 one-way trips per year, $12,250 in revenue would be generated. This
change could fund nearly two more hours of van service per day for the system. The fare can be
collected by RADAR for the CORTRAN program.
FEEDER BUS SERVICE
Suggestions have been made to offer a feeder service from homes to a connecting point with
Valley Metro. Scheduling for this type of program is difficult. There may be connection points
where shelter is not provided. Also, the ability of the user to get to his/her final destination may be
hampered if the destination point is not adjacent to a Valley Metro fixed route. On the return trip,
one missed schedule from an appointment could disrupt the entire day's operation of the van system
or leave a rider stranded.
4
~,
STAFF RECOMMENDATION:
Staff recommends the following actions to minimize the impact to Roanoke County
residents:
A. Eliminate the Red Line Service effective February 1, 1997 and apply any leveraged
or unspent monies to the CORTRAN program.
B. Impose a fare of $2.50 per one-way trip effective July 1, 1997 to help offset the cost
of this service which could generate $12,250 annually.
C. Purchase an additional ?hours of service from CORTRAN which will cost $15,435
for the balance of the current fiscal year ($37,044 annually) to serve some of the
riders displaced by the loss of the STAR service.
D. Notify Valley Metro that we do not plan to subsidize the STAR service because that
service does not benefit the entire County. Also, strongly suggest that Valley Metro
take its buses into the Edinburgh Square and Friendship Manor complexes on all
routes to improve ridership from those sites.
Staff will be happy to answer any questions you may have on this topic.
Respectfully submitted,
ohn M. Chambliss, Jr.
Assistant County Administrator
Approved (x)
Denied
Received
Referred
To
Approved by,
~~
Elmer C . Hodge
County Administrator
ACTION
Motion by: Bob L Johnson ~-
~nw rove staff recommendation
cc: File
John Chambliss, Assistant Administrator
VOTE
N o Yes Abs
Eddy ~_ _
Harrison .~
Johnson ~
Minnix ~G_
Nickens _X._
5
i
AT A REGULAR MEETING OF THE BOARD OF BUPERVISORB OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 14, 1997
RESOLUTION 011497-10 APPROVING THE SUBMISSION
OF AN ISTEA TRANSPORTATION ENHANCEMENT PROGRAM
APPLICATION FOR THE HANGING ROCK BATTLEFIELD
TRAIL, PHASE II
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia:
WHEREAS, in accordance with Commonwealth Transportation Board
construction allocation procedures, it is necessary that a request
by resolution be received from the local government in order that
the Virginia Department of Transportation program an enhancement
project in the County of Roanoke, Virginia.
WHEREAS, a public hearing was duly advertised and held on
January 14,1997 to elicit citizen comment on this project.
NOW, THEREFORE, BE IT RESOLVED, that the County of Roanoke,
Virginia, requests the Commonwealth Transportation Board to
establish the following improvement project:
Hanging Rock Battlefield Trail, Phase II
BE IT FURTHER RESOLVED, that the County of Roanoke, Virginia,
is assured that the Hanging Rock Battlefield and Railway
Preservation Foundation has identified a match of 20~ of the total
cost for planning and design, right of way, and construction of
this project with donated land and easements, private funds, and
in-kind services. And, if the County of Roanoke, Virginia, or the
Hanging Rock Battlefield and Railway Preservation Foundation
subsequently elects to cancel this project, the County of Roanoke,
Virginia, and/or the Foundation, hereby agrees to reimburse the
Virginia Department of Transportation for the total amount of the
1
costs expended by the Department through the date the department is
notified of such cancellation.
On motion of Supervisor Harrison to adopt the Resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Timothy W. Gubala, Director, Econ Dev
2
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Request for approval of resolution endorsing an application for
ISTEA funding for the Hanging Rock Battlefield Trail, Phase II
COUNTY ADMINISTRATOR'S COMMENTS: ~~~
BACKGROUND:
The Hanging Rock Battlefield and Railway Preservation Foundation was awarded $549,300 of
enhancement funds from an ISTEA grant from the Virginia Department of Transportation in 1995
to construct a greenway trail (Phase I) from Hanging Rock along the abandoned Norfolk & Western
Railway line into the City of Salem.
The Foundation has been encouraged by VDOT to complete the plans for the rails to trails project.
The Phase I grant award in 1995 did not provide sufficient funding to implement the entire plan. A
critical element requiring funding is a footbridge over Masons Creek. The Foundation is seeking
$470,000 for this footbridge, the acquisition and preservation of a railroad "coal pier" and the
historic Brubaker house, and the extension of the trail along Route 419 to the Brubaker house. All
of these project elements are located in Roanoke County.
The Foundation will use private funds, in-kind services, donations of land and easements as the 20%
match required by the grant.
SUMMARY OF INFORMATION:
The program guidelines for ISTEA require that the local government consider and approve a
resolution of support for any grant application. A public hearing must be held and citizens be given
an opportunity to comment.
Staff recommends that the Board of Supervisors approve the attached resolution endorsing an
application for ISTEA funding by the Hanging Rock Battlefield and Railway Preservation
Foundation.
FISCAL IMPACT:
H-~
Since no public funds are requested, there isn't a fiscal impact involved in filing this application for
ISTEA funds.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors hold the required public hearing and approve the
attached resolution supporting the submission of the grant application.
Respectfully submitted,
Timot y W. Gubala, Director
Economic Development
ACTION
Approved () Motion by:
Denied ( )
Received ( )
Referred ( )
To ()
Approved by,
Elmer C. Hodge
County Administrator
VOTE
No Yes Abs
Eddy _
Harrison
Johnson
Minnix
Nickens
f
A ~w~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 14, 1997
RESOLUTION APPROVING THE SUBMISSION OF
AN ISTEA TRANSPORTATION ENHANCEMENT PROGRAM
APPLICATION FOR THE HANGING ROCK BATTLEFIELD
TRAIL, PHASE II
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia:
WHEREAS, in accordance with Commonwealth Transportation Board construction
allocation procedures, it is necessary that a request by resolution be received from the local
government in order that the Virginia Department of Transportation program an enhancement
project in the County of Roanoke, Virginia.
WHEREAS, a public hearing was duly advertised and held on January 14,1997 to elicit
citizen comment on this project.
NOW, THEREFORE, BE IT RESOLVED, that the County of Roanoke, Virginia, requests
the Commonwealth Transportation Board to establish the following improvement project:
Hanging Rock Battlefield Trail, Phase II
BE IT FURTHER RESOLVED, that the County of Roanoke, Virginia, is assured that the
Hanging Rock Battlefield and Railway Preservation Foundation has identified a match of 20% of
the total cost for planning and design, right of way, and construction of this project with donated
land and easements, private funds, and in-kind services. And, if the County of Roanoke, Virginia,
or the Hanging Rock Battlefield and Railway Preservation Foundation subsequently elects to
cancel this project, the County of Roanoke, Virginia, and/or the Foundation, hereby agrees to
reimburse the Virginia Department of Transportation for the total amount of the costs expended
by the Department through the date the department is notified of such cancellation.
ACTION #
ITEM NUMBER ~`
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: First Reading of Ordinance Authorizing the Creation of and Financing for a
Local Public Works Improvement Project, Eanes Road Sanitary Sewer
Extension
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend approval. This is a different method of helping people connect to utilities than we have
used in the past. We do recommend it to you because of the great need of two homeowners and
because we will recover our costs in the future.
BACKGROUND:
The section of Eanes Road between the Roanoke City boundary line and Bandy Road is an
established residential area. Presently, this area uses septic systems for handling sanitary sewer
wastes. A minimum sewer line extension of 400 feet would be required to connect the closest
property (Mr. Bobby Pillow) to public sewer. Several properties have septic systems that have failed
or are failing and have contacted the Utility Department for assistance.
The Health Department has documented that some properties along Eanes Road have inadequate or
failing septic systems and suspect that other properties have septic system problems that have not
been identified.
SUMMARY OF INFORMATION:
The Roanoke County Utility Department received a petition from the majority of the property owners
in this area requesting public water and sewer service for this area (See Attachment "A"). A public
meeting was held on November 20, 1996 where a proposed public sanitary sewer main extension
project was presented. The proposed sanitary sewer project cost per property owner was $4,500.
If the project is constructed, it could serve 11 existing single family residences. It was determined
at this meeting that the majority of property owners would not support or fund a sanitary sewer
extension to serve this area at this time.
2-/
However, two of the property owners have failed septic systems that cannot be repaired and limit the
use ofthese properties. One of these property owners has not been able to remain at his home on a
continual basis since October 1996. These two property owners are interested in participating in a
sanitary sewer extension to serve their properties.
Staff has reviewed this request and feels that sanitary sewer should be installed in this area for the
following reasons:
eliminates a potential health hazard from failing septic systems;
allows property owners unlimited use of property with regard to sewerage;
eliminates Health Department restrictions and concerns about existing septic systems.
The cost estimate for this project is approximately $28,000 based on pledges from two property
owners totaling $14,000 for participation in the construction. Should all 11 property owners
participate, construction costs would increase to $41,250.
Cost Participation:
Mr. Bobby Pillow, 1601 Eanes Road $ 7,000
Mr. Thomas Jordan, 1631 Eanes Road 7 000
$14,000
These costs are based on a 50% share of the estimated construction fee. This charge also includes
the $1,500 off-site facility fee based on a 5/8 inch water meter.
Should a property owner choose not to participate at this time, they would pay $4,500 toward
construction costs plus the off-site facility fees applicable at the time of connection. During the
proposed ten-year period, the surcharge for each additional connection would be used to reimburse
the County's portion of the construction cost. When enough connections have been made to
reimburse the County fully, the surcharge from any additional connections would be used to
reimburse Mr. Pillow and Mr. Jordan up to $2,500 of their $7,000 participation.
If approved, it is suggested that this fee structure remain in effect for ten years. The fee structure
would be applicable to all properties within the Eanes Road Sewer Service Area as indicated on
Attachment "A." Staffwill contact the remaining nine property owners again to inform them they
can participate at this time. If there are additional participants, the cost share will be recalculated
prior to second reading.
FISCAL IlVIPACT:
Funding for this project would come from the following sources:
Property Owner Participation $14,000
Public Works Participation Fund 4 000
$28,000
~'- /
Alternative 1. Participate in publiclprivate partnership allowing Roanoke County to share in 50% of
the construction costs. Roanoke County will recover its investment as the remaining
nine property owners connect in the future.
Alternative 2. Do not participate in the project and require the property owners to pay all
construction costs. The property owners could then be given a reimbursement
contract that would allow them to recover part of their costs as other property owners
in the service area connected.
STAFF RECOMMENDATION•
Staffrecommends that the Board approve Alternative 1, following the second reading. Although only
2 of the 11 property owners are participating at this time, those 2 have severe hardships and are in
need of remedy if they are to continue to utilize their properties. Staff feels this project is feasible
because of the close proximity of the existing sewer and the fact that the 2 property owners are
initially expending more than their share of construction costs ($7,000 as opposed to $4,500). The
approval of this project will allow sanitary sewer to be installed along this area at a reasonable cost
to property owners.
SUBMITTED BY:
`c i
;\v~ I
Gary Robertson, P.E.
Utility Duector
APPROVED:
~~~~ ~
Elmer C. Hodge
County Administrator
ACTION
Approved ( )
Denied () .
Received ( )
Referred
Motion by:
to
VOTE
No Yes Abs
Eddy _
Harrison
Johnson _ _ _
Minnix _ _ _
Nickens
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JANUARY 14, 1997
ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR
A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, EANES ROAD
SANITARY SEWER EXTENSION
WHEREAS, Ordinance 112288-7 authorizes the financing of local
public works improvements and the imposition of special assessments
upon abutting property owners upon the adoption of an appropriate
ordinance by the Board of Supervisors; and
WHEREAS, the County Administration has negotiated the
extension of the public sewer system to the Eanes Road community;
and
WHEREAS, the extension of the public sewer system and the
creation of a special utility (sewer) service area will alleviate
a critical public health and safety problem; and
WHEREAS, several of the residents have requested that the
County allow them to pay their portion of the costs of connection
to the public sanitary sewer system over ten years in accordance
with the provisions of Ordinance 112288-7; and
WHEREAS, the first reading of this Ordinance was held on
January 14, 1997, and the second reading was held January 28, 1997.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the authority of Ordinance 112288-7, the
Board authorizes and approves a local public works improvement
project, namely, public sanitary sewer extension for a portion of
the Eanes Road community. The total construction cost of this
1
„~°'
public sewer project is estimated to be $28,000.00, to be initially
financed as follows:
Citizen Participation (2 x $7,000) $14,000
Advance from Public Works Participation Fund $14,000
That there is hereby appropriated for this project the sum of
$14,000 from the Public Works Participation Fund (which was
established by the Board of Supervisors on July 23, 1996). Any
citizen participation under paragraph 3. will be advanced as a loan
from the Sewer Fund.
2. That the "Project Service Area" is shown and designated
on the attached plat entitled "Eanes Road Sanitary Sewer Project"
prepared by the Roanoke County Utility Department, dated January
14, 1997, and identified as Exhibit 1. The Eanes Road Sanitary
Sewer Service Area is created for a period of ten years. Any owner
of real estate within this service area may participate in and
benefit from the public sanitary sewer extension to this service
area by paying the sum of $4,500 toward construction costs plus the
off-site facility fees applicable at the time of connection, said
costs to be paid in full and in advance of connection to the public
sanitary sewer extension.
3. That the Board authorizes and approves the payment by the
property owners in the project service area who elect to
participate on or before January 28, 1997, of their portion of the
cost of extending the public sanitary sewer system to their
properties in accordance with the following terms and conditions:
2
si
(a) Payment of $7,000 per property owner/residential
connection (of which $1,500 is the off-site facility fee based on
a 5/8 inch water meter) to be financed for a maximum of 10 years at
an interest rate of 8~ percent per annum.
(b) Property owners agree to execute a promissory note
or such other instrument as the County may require to secure this
installment debt.
(c) Property owners further agree to execute such lien
document or instrument as may be required by the County; said lien
document or instrument to be recorded in the Office of the Clerk of
the Circuit Court of Roanoke County. This lien instrument or
document shall secure the repayment of the promissory note by the
property owners to the County and shall be a lien against the
property of the owners. Property owners also agree to pay the
County any Clerk's fees or recordation costs which may be required
to record any lien instrument or documents in the Office of the
Clerk of the Circuit Court.
(d) Once the County's actual construction costs are
recovered, reimbursement to property owners who elect to
participate on or before January 28, 1997, shall be made from any
future additional connections. In no event shall reimbursement
exceed $2,500 per property owner.
4. That the payment by citizens in the project service area,
in excess of the two anticipated with this ordinance, who elect to
participate, shall be made to the various funds as follows: The
off-site facility fee shall be returned to the Sewer Fund, and
3
~°
payment of the construction costs shall be returned to the Public
Works Participation Fund until such time as the advance has been
repaid.
5. That the County Administrator is authorized to take such
actions and execute such documents as may be necessary to
accomplish the purposes of this transaction, all upon form approved
by the County Attorney.
6. That this Ordinance shall take effect on and from the
date of its adoption.
C:\OFFICE\ WPW IN\ WPDOCS\AGENDA\UTILiTY\EANFS.RD
4
ACTION #
ITEM NUMBER ~'~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Request to Grant Bell Atlantic an Easement on Property Owned by Roanoke
County
CO TY ADMINISTRATOR'S COMMENTS:
~~~~
BACKGROUND:
The County of Roanoke owns a .052 acre lot fronting on Hunting Hills Drive. The property is
presently used as a water pumping station that provides water to the citizens of the Hunting Hills
subdivision.
SUMMARY OF INFORMATION:
Bell Atlantic approached the Utility Department staff (see attached letter) in December 1996 about
the possibility of obtaining an easement from Roanoke County. The purpose of this easement would
be to allow for the installation and maintenance of a 6' X 9' above ground cabinet.
Bell Atlantic has agreed to install the cabinet at the rear of the booster station and they agree not to
remove any existing shrubbery in the installation or maintenance of the site.
FISCAL IMPACT:
This easement will have no fiscal impact on Roanoke County.
~1
~~
STAFF RECOMMENDATION:
Staff recommends that an easement as shown on the attached plat be granted to Bell Atlantic.
SUBMITTED BY:
Gary Ro rtson, P.E.
Utility Dir ctor
APPROVED:
~~!~
Elmer C. Hodge
County Administrator
ACTION
Approved () Motion by:
Denied () Eddy
Received () Harrison
Referred Johnson
to Minnix
VOTE
No Yes Abs
Nickens
.,
®Beli Atlantic
Bell Atlantic -Virginia, Inc.
4843 Oakland Boulevard, N.E.
Roanoke, Virginia 24012
December 10, 1996
Mr. Scott Agner
Water Operation Manager
County of Roanoke
1206 Kessler Mill Road
Salem, Virginia 24153
Dear Mr. Agner:
~~
The letter is request an easement to place a 6' X 9' above ground cabinet on Roanoke County
property adjacent to Hunting Hills Drive.
Bell Atlantic Telephone Company is in the process of upgrading our telephone equipment serving this
area. This cabinet will allow us to provide the latest fiber optic technology to the residents.
The installation of the cabinet would be at the rear of the booster station in the easement area shown
on the attached right-of--way form.
As part of the agreement, Bell Atlantic Telephone Company agrees not to remove any existing
shrubbery in the installation or maintenance of the site.
If acceptable, I have enclosed a copy of our standard right-of--way form that requires the appropriate
signature.
Please contact me or Mike Slusher on 540-265-7578 if you have any questions.
Sincerely,
~~ ~~~~
Dan H. Shelton
Engineer
~ THIS INSTRUMENT PREPARED BY BELL ATLANTIC-VA., 4843 OAKLAND BLVD.,
ROANOKE, VA. 24012 FORM #2
BURIED CABLE 1-
This Deed of Easement, made this day of , 19 _, between BELL
ATLANTIC-VIRGINIA, INC. hereinafter called "GRANTEE" and
successors or assigns hereinafter called "GRANTOR" .
WITNESSETH
Received of the BELL ATLANTIC-VIRGIlVIA, one dollar ($1.00) in consideration of which
the undersigned hereby grant and convey unto said Company, its successors, assigns, lessees and
agents, a right of way and easement to construct, operate, maintain, replace and remove a
communication system consisting of such buried cables, buried wires, posts, terminals, location
markers and other appurtenances, as the grantees may from time to time require, upon, under, across,
and over the land which the undersigned own or in which the undersigned have any interest; said land
being located in the District of Cave S~rin~ ,County of Roanoke and
State of Virginia, and upon, under, along and over the roads, streets and highways adjoining the said
land, together with the following rights: Of ingress and egress over, under and across the lands of
the undersigned to and from said systems for the purpose of exercising the rights herein granted; to
open and close fences, cut down and keep cut down all trees and undergrowth within 0 feet
of said system: and to permit the attachment of and to carry in said system the wires, cables, circuits
and appurtenances of any other Company; including all electric wires. Said easement being located
and described on said land as follows:
As shown on the attached plat and subject to the condition that no existing shrubbery is removed
Witness
hand and seal this
State of Virginia;
To Wit:
I,
the
of
day of
Grantor
Grantor
_, a
aforesaid, do hereby certify that
19
(Seal)
(Seal)
of the State of Virginia in and for
whose name
signed to the within writing bearing date on the
19 has acknowledged the same before me in my
State aforesaid.
Given under my hand this day of
,19
day of
and
Notary Public
My commission expires day of
RW# ORDER #
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 14, 1997
ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO BELL
ATLANTIC - VIRGINIA, INC. FOR ALLOWING THE INSTALLATION
AND MAINTENANCE OF A 6' X 9' ABOVE-GROUND CABLE ACROSS
PROPERTY OWNED BY THE BOARD OF SUPERVISORS
WHEREAS, the Board of Supervisors of Roanoke County is the
owner of property designated as a booster station lot in Hunting
Hills, Tax Map No. 87.07-1-13, in the Cave Spring Magisterial
District; and
WHEREAS, Bell Atlantic - Virginia, Inc. requires a right-of-
way for installation and maintenance of a 6' x 9' above-ground
cabinet as shown on the attached map; and
WHEREAS, the proposed easement will serve the interests of the
public and is necessary for the public health, safety, and welfare
of citizens of the County of Roanoke.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the
Roanoke County Charter, the acquisition and disposition of real
estate can be authorized only by ordinance. A first reading of
this ordinance was held on January 14, 1997; and a second reading
was held on January 28, 1997; and
2. That pursuant to the provisions of Section 16.01 of the
Roanoke County Charter, the interests in real estate to be conveyed
are hereby declared to be surplus, and are hereby made available
for other public uses by conveyance to Bell Atlantic - Virginia,
Inc. for the provision of telephone service; and
3. That donation of a easement for the installation and
~~.
maintenance of a 6' x 9' above-ground cabinet across County
property, as shown on the attached map, is hereby authorized; and
4. That the offer of Bell Atlantic - Virginia, Inc.'s to
purchase the easement for One Dollar ($1.00) is hereby accepted and
the proceeds from the sale of the easement are to be allocated to
the capital reserves of Roanoke County; and
5. That the County Administrator is hereby authorized to
execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be
approved as to form by the County Attorney; and
6. That this ordinance shall be effective on and from the
date of its adoption.
C:\OFFICE\ WPWIN\WPDOCS\ AGENDA\REALEST'\BELL.ATL
ACTION NUMBER
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Appointments to Committees, Commissions and Boards
~~Trn1T ADMINISTRATOR'S COMMENTS:
~ LIBRARY BOARD
The four year term of Carolyn Pence, Vinton District,expired
12/31/96. Ms. Pence has served three consecutive terms, and
according to the bylaws of the Library Board, is not eligible
to serve another term.
Supervisor Nickens plans to nominate Connie Goodman and has
requested that her name be placed on the Consent Agenda for
confirmation.
SUBMITTED BY:
T~
Mary H. Allen, CMC
Clerk to the Board
APPROVED BY:
~C<~
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved ( ) Motion by: No Yes Abs
Denied ( ) Eddy _
Received ( ) Harrison _
Referred ( ) Johnson
To ( ) Minnix
Nickens
l
s
AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 14, 1997
RE8OLUTION 011497-11 APPROVING AND CONCURRING IN CERTAIN
ITEMS 8ET FORTH ON THE BOARD OF SUPERVI8OR8 AGENDA FOR THIS
DATE DESIGNATED AS ITEM L - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for January 14, 1997 designated as Item L -
Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1
through 6, inclusive, as follows:
1. Approval of Minutes - November 19, 1996, December
3, 1996.
2. Confirmation of Committee Appointments to the Blue
Ridge Community Services Board of Directors and
the Library Board.
3. Request for acceptance of Ashmont Drive, Creekview
Court and portions of Sedgewick Drive and Monet
Drive into the Virginia Department of
Transportation Secondary System.
4. Adjustment of the 1995-96 departmental rollover
funds to FY 1996-97.
5. Request for approval of a Travel Assistance Policy
for County sanctioned tournaments, events and
programs.
6. Resolution requesting approval by the Virginia
Department of Transportation for two proposed
gateway beautification sites within the public
right of way.
7. Amendment to Resolution 120396-6.c requesting
acceptance of Penn Forest Place into the Virginia
Department of Transportation Secondary System.
2. That the Clerk to the Board is hereby authorized
and directed where required by law to set forth upon any of said
1
items the separate vote tabulation for any such item pursuant to
this resolution.
On motion of Supervisor Johnson to adopt the Consent
Resolution with the addition of Item 7 and removal of Item 5 for
discussion, and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
On motion of Supervisor Nickens to adopt the resolution and
policy in Item 5 as amended by the Board, and carried by the
following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. llen, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Diane D. Hyatt, Director, Finance
Brent Robertson, Budget Manager
Pete Haislip, Director, Parks & Rec
Terry Harrington, Director, Planning & Zoning
2
L-~
November 19, 1996
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
November 19, 1996
The Board of Supervisors of Roanoke County, Virginia, met
this day at the Roanoke County Administration Center, this being the
third Tuesday, and the only regularly scheduled meeting of the month
of November, 1996.
IN RE: CALL TO ORDER
Chairman Johnson called the meeting to order at 3:00 p.m.
The roll call was taken.
MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C.
Nickens, Supervisors Lee B. Eddy, Fenton F.
"Spike" Harrison, H. Odell "Fuzzy" Minnix
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M.
Mahoney, County Attorney; Brenda J. Holton, Deputy
Clerk; John M. Chambliss, Assistant County
Administrator; Don C. Myers, Assistant County
Administrator; Anne Marie Green, Director,
Community Relations
IN RE: OPENING CEREMONIES
The invocation was given the Reverend John Hawn, St.
Mark's Lutheran Church. The Pledge of Allegiance was recited by
all present.
November 19,.126 ~~r+
_~ _ _ _ _ _
. ~,~~~ _v~ ~,~~,~~.~__~~ ~ _ _,M.,~_...~~ f ~ v _..,~~, _.._....
Coordinator, Cable Television Government Access.
~ Recognition of Brian Duncan for receivin g the 1996
Outstanding You ng Volunteer Fund Raiser A ward.
Chairman Johnson presented Mr. Duncan with a
Certificate of Recognition.
IN RE: NEW BUSINESS
~. Request to readopt a Public Private Partnership,
. Policy. (Tim Gubala, Economic Development
Director) (CONTINUED FROM OCTOBER 22, 1996)
A-111996- 1
Mr. Gubala advised that the policy has been revised to
include the changes suggested by the Board members at the October
22, 1996 meeting. The evaluation criteria has been reviewed and
refined; and the policy now includes that new businesses,
existing business expansions, and small businesses shall be
treated in the same manner. He asked that the policy be adopted.
Supervisor Eddy pointed out several changes which he felt would
further define the policy and it was the consensus of the Board
that these editorial changes be made.
Supervisor Nickens moved to adopt the policy with
Supervisor Eddy's editorial changes. The motion carried by the
following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
November 19, 1996
A-111996-3
Mr. Gubala advised that this is a complex project
involving execution of a multi-party agreement for the
construction of a shell building at Valley Gateway. The
agreement proposes that Fralin & Waldron will make available a
16.2 acre tract; Roanoke County will purchase the land for
$15,000 per acre and deed it through the Industrial Development
Authority to the Greater Roanoke Valley Development Foundation;
and the Foundation will construct a 75,000 square foot,
expandable shell building and make it available to industrial
prospects seeking to locate in the Roanoke Valley. The County
will pay for the site when a qualified industrial user with a $10
Million investment in real estate purchases the building. Fralin
& Waldron will provide the right of way for construction of an
industrial access road that will serve the shell building and
other commercial and industrial tracts in Valley Gateway and the
$200,000 costs will be shared by the County and Fralin & Waldron.
When a contract for a qualified commercial prospect has been
obtained, the County will extend the sewer line along Carson Road
to this site, and the cost will be covered by the payback
anticipated by the commercial development.
Supervisor Johnson moved to approve the staff
recommendation to appropriate $599,250 from the unappropriated
balance and authorize the County Administrator to execute the
multi-party agreement. The motion carried by the following
November 19. 1996
.~ ~.. _ _ w
WHEREAS, the subject property has no access to a public
street or highway and will require the construction of a new
roadway to connect with Challenger Avenue (Route U.S. 460); and
WHEREAS, the County of Roanoke hereby guarantees that
the necessary right of way for this new roadway and utility
relocations or adjustments, if necessary, will be provided at no
cost to the Virginia Department of Transportation; and
NOW, THEREFORE, BE IT RESOLVED THAT THE ROANOKE COUNTY
BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereby requests
that the Commonwealth Transportation Board provide Industrial
Access Road funding to provide an adequate road to this property;
and
BE IT FURTHER RESOLVED THAT THE ROANOKE COUNTY BOARD OF
SUPERVISORS hereby agrees to provide a surety or bond, acceptable
to and payable to the Virginia Department of Transportation, in
the full amount of the cost of the road, not to exceed $200,000.
This surety shall be exercised by the Department of
Transportation in the event that sufficient qualifying capital
investment does not occur within three years of the Commonwealth
Transportation Board's allocation of funds pursuant to this
request.
BE IT FURTHER RESOLVED THAT THE ROANOKE COUNTY BOARD OF
SUPERVISORS hereby agrees that the new roadway so constructed
will be added to and become a part of the State Secondary System
of Highways.
On motion of Supervisor Johnson to adopt the
resolution, and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
5. Recruest for Public Private Partnership funds fo
Relax, Inc. (Joyce Waugh, Economic Development
Specialist)
A-111996-5
Ms. Waugh advised that this is a request to expend
$77,498 for public purposes on behalf of the location of a new
motel at the corner of Plantation Road and Friendship Lane. A
November 19,1996
~_ . _ _
Kidd advised that Franklin County,' City of Salem, Montgomery
County, and the Roanoke County School Board have adopted the
agreement, and Ms. Bailey advised that Roanoke County will be the
twelfth county to adopt the agreement. In response to an inquiry
about privacy issues, Ms. Bailey explained that one of the
components of the program is a Student Workforce Endorsement
Agreement which the students and parents sign to authorize the
school system to release information to the perspective employers
participating in the program.
Supervisor Minnix moved to adopt the agreement. The
motion carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
7. Request to accept and appropriate monies from:
1a) Virginia Juvenile Community Crime Control Act and
to adopt a resolution prioritizing the expenditure of
grant funds.
R-111996-7
Mr. Chambliss advised that the General Assembly
approved the Virginia Juvenile and Community Crime Control Act
(VJCCA) during the 1995/96 fiscal year which replaces the block
grant programs of the Department of Youth and Family Services.
Roanoke County is scheduled to receive $399,799 for FY 1996/97
and $506,134 for FY 1997/98. The regulations require that the
November 19,1996 nn c
~. ~.~ ~_ a~_.~.~ ~~~ _.~ _ a .~.~__ ~m__-~ ..~~ a .~~.~__~ . ._,~.~ _ ~ ~~ ~ ~~ w~. __. - 3~,~
Intensive Probation, Community Services programs, Probation Aide
Services, and the purchase of services for Outreach Detention,
Crisis Intervention, and group residential care have been
identified as the highest priority needs for the targeted
population of Roanoke County appearing before the court and the
intake officers .
NOW, THEREFORE BE IT RESOLVED by the Board of
Supervisors of Roanoke County that the VJCCCA monies are hereby
accepted for the biennium 1996-98 and said monies in the amount
of $399,799 for FY 1996-97 and $506,134 for FY 1997-98 are hereby
appropriated for the above referenced programs.
On motion of Supervisor Johnson to adopt the
resolution, and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
(b) Family Preservation Act and outline of the Family
Fiends Program. (John Chambliss, Assistant
Administrator)
A-111906-8
Mr. Chambliss described the Family Preservation Act
program which requires joint planning between the State and the
Federal governments and implementation of a five year plan. In
order to qualify for the monies, the County was required to
perform a needs assessment. The assessment which was done by the
Mental Health Association of the Roanoke Valley found a need
existed for respite care for families with Seriously Emotionally
Disturbed (SED) children, and that no other agency offered this
service to the Valley residents. The County implemented a pilot
program called Family Friends on September 14, 1996, which placed
a care giver in the home for a period of 4 to 48 hours per visit
to allow the parents and families a break in their own care
November 19, 1996 nr~~
Mr. Hodge advised that the Courthouse was built without
consideration for parking and that the owner of the leased
property is not interested in selling it to the County. He
recommended that the Board approve the renewal of this lease for
another five years and within that time look for other solutions.
Supervisor Nickens stated that he did not believe the County was
obligated to provide parking; that no more than 50% of the
citizens utilizing the Courthouse are from Roanoke County; and he
could not support renewing the lease for another five years at a
cost of $60,000 per year.
Supervisor Nickens moved to deny the staff
recommendation to renew the lease. The motion was defeated by
the following recorded vote:
AYES: Supervisors Minnix, Nickens
NAYS: Supervisors Eddy, Harrison, Johnson
Supervisor Johnson asked that the staff reopen
negotiations and consider a one-year lease. Supervisor Minnix
moved to continue this item for thirty days to allow staff to re-
negotiate the lease. The motion carried by the following
recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
9. Presentation of claim for 5500, 000 from Estate of
Thomas F. Faucher, Jr (Pau l Mahoney , Cou nty
November 19. 1996
for an update on the Comprehensive Plan for December 17, 1996,
and set a briefing on the Spring Hollow Recreation Master Plan
for December 3, 1996.
IN RE: FIRST READING OF ORDINANCES
~. Ordinance authorizing the creation of and
financing for a local public works improvements
project, Trevilian Road Aater Project. (GarX
Robertson, Utility Director) (Staff report by Paul
Mahoney, County Attorney)
Mr. Mahoney advised that this is a first reading of an
ordinance to implement the action taken by the Board on October
8, 1996, for an emergency water line extension for Trevilian
Road, and to establish a special service area for the project.
The second reading is scheduled for December 3, 1996.
Supervisor Johnson moved to approve the first reading
and set the second reading for December 3, 1996. The motion
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
~ Ordinance for authorization to vacate a portion of
an existing 20-foot water line easement and to
accept a relocated- portion of same easement,
located across Lots 27 and 28, Block 1, Revised
November 19, 1996 no ~
Supervisor Eddy asked that this item be continued until
the next meeting so that the Clerk to the Board could contact
BRCS for additional information concerning the appointment.
~. Disability Services Board
Supervisor Eddy nominated John M. Chambliss, Jr. to
serve a three year term which will expire December 31, 1999.
3. Roanoke County Planning Commission.
Supervisor Eddy nominated Al G. Thomason, Sr., Windsor
Hills District, to serve another four year term which will expire
December 31, 2000.
IN RE: CONSENT AGENDA
R-111996-11: R-111996-ii.a~ R-111996-ii.b; R-111996-11.c and ~R-
111996-11.d
~~~/~ ~
Supervisor`,~moved to adopt the Consent Resolution absent
item 1. The motion carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
Supervisor Johnson moved to approve Item 1. The motion
carried by the following recorded vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: None
ABSTAIN: Supervisor Eddy
RESOLUTION 111196-i1 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT
AGENDA
On motion of Supervisor Johnson to approve Item 1, and
carried by the following recorded vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: None
ABSTAIN: Supervisor Eddy
RESOLUTION 111996-ii.a REQIIESTING ACCEPTANCE OF VALLEY
AVENUE AND PINRARD STREET INTO THE VIRGINIA DEPARTMENT
OF TRANSPORTATION SECONDARY SYSTEM.
WHEREAS, the streets described below were established
before July 1, 1986, and currently serve at least 3 families per
mile, and
WHEREAS, the Virginia Department of Transportation has
deemed this county's current subdivision control ordinance meets
all necessary requirements to qualify this county to recommend
additions to the secondary system of state highways, pursuant to
§33.1-72.1, Code of Virginia, and
WHEREAS, after examining the ownership of all property
abutting this street, this Board finds that speculative interest
does not exist.
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
following street be added to the secondary system of state
highways, pursuant to §33.1-72.1(D), Code of Virginia:
Name of Street: Valley Avenue Length: 0.05 miles.
From: 0.02 miles SW of the intersection of 5R 878 with SR 862.
To: a turnaround, 0.07 miles SW of the intersection SR 878 with
SR 862.
Guaranteed Right-of-Way Width: 40 feet.
Plat Recorded, Date: April 16, 1926, Plat Book 1, Page 363, in
the Roanoke County Clerk's Office.
Name of Street: Pinkard Street Length: 0.04 miles.
From: the intersection of SR 878 & SR.877.
To: a turnaround, 0.04 miles SW of the intersection SR 878 & SR
877.
Guaranteed Right-of-Way Width: 40 feet.
Plat Recorded, Date: April 16, 1926, Plat Book 1, Page 363, in
the Roanoke County Clerk's Office.
BE IT FURTHER RESOLVED, this Board guarantees a clear
and unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, this Board requests the
November 19, 1996 _ ~
_-._ _~m .~ a~ a~ ..~__.m ~u_b~. ~ ~.~~ ~.~~ ..w_ ~._ ~~~~w ~_~
RESOLUTION 111996-ii.c REQUESTING ACCEPTANCE OF WALTON
LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM.
WHEREAS, the streets described on the attached
Additions Form SR-5(a), fully incorporated herein by reference,
are shown on plats recorded in the Clerk's Office of the Circuit
Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the streets
meet the requirements established by the Subdivision Street
usquirements of the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
Virginia Department of Transportation to add the streets
described on the attached Additions Form SR-5(A) to the secondary
system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements
and
BE IT FURTHER RESOLVED, this Board guarantees a clear
and unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident engineer for the Virginia
Department of Transportation.
Recorded Vote
Moved By: Supervisor Minnix
Seconded By: None Rec,~uired
Yeas: Supervisors Eddk, Minnix~ Harrison, Nickens. Johnson
Nays: one
RESOLUTION 111996-11.d REQUESTING ACCEPTANCE OF THE
EXTENSION OF CHRISTOPHER DRIVE INTO THE VIRGINIA
DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM.
WHEREAS, the streets described on the attached
Additions Form SR-5(a), fully incorporated herein by reference,
are shown on plats recorded in the Clerk's Office of the Circuit
Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the streets
meet the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation, and
November 19,1996
elimination of BPOL unless replaced by something else. (4) He
received a memorandum from Joe Obenshain about setting up a Board
of Appeals for the Fire Prevention Code. Mr. Hodge will bring
back a recommendation at the next meeting (December 3, 1996).
(5) He asked about the status of the proposed meeting with the
School Blue Ribbon Committee. It was the consensus of the Board
that a complete set of evaluations should be furnished to the
Board before any meeting, and that Mr. Hodge will discuss the
purpose of the meeting with Dr. Gordon. (6) He asked for reaction
to the information that the recycling truck has broken down and
the County is not recycling glass. Mr. Hodge advised that Bill
Rand will report on this at one of the December meetings. (7) He
asked about the status of the policy for contributions to local
teams that win state championships. Mr. Hodge will bring back a
policy with general guidelines at one of the December meetings.
Supervisor Minnix: (1) He asked if there was any
interest in pursuing the possibility of leaf pickup and
vacuuming. There were no comments from any of the Board members.
(2) He asked when a decision will be made on the location of the
Social Services Department. Mr. Hodge will report back in
thirty days (December 17, 1996). (3) He asked that Mr. Hodge and
Pete Haislip respond to a letter from a citizen about the
condition of a ditch in a recreation field. (4) He reported on
the Audit Committee Meeting held earlier today.
Supervisor Harrison: (1) He advised of a citizen's
$.: Statement of the Treasurer's Accountability per
Investments and Portfolio Policy as of October
31, 1996
IN RE: EXECUTIVE SESSION
At 5:20 p.m., Supervisor Nickens moved to go into
Executive Session pursuant to the Code of Virginia Section 2.1-
344 A (7) Consultation with legal counsel pertaining to probable
litigation, (a) Sheriff Holt v. State Compensation Board; and (b)
Americans with Disabilities Act; Section 2.1-344 A (3)
Disposition of publicly held real estate, namely well lot; and
Section 2.1-344 A (7) Consultation with legal counsel pertaining
to possible condemnation, Vest property. The motion carried by
the following recorded vote:
AYES:. Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: CERTIFICATION OF EXECUTIVE SESSION
R-111996-12
At 7:00 p.m., Supervisor Johnson moved to return to
open session and adopt the Certification Resolution. The motion
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
RESOLUTION 111996-12 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia has convened an executive meeting on this date pursuant
November 19,1996
and immediate right-of-entry by eminent domain
proceedings to a one acre parcel of land located
at the intersection of O. S. Route 11/460 and
State Route 858. being owned by Randolph H. Vest
~ and Linda C Vest. (Paul Mahoney. CountX
Attornevl
R-111996-13
Mr. Mahoney advised that this is a public hearing to
authorize condemnation proceedings against a one-acre parcel of
real estate owned by Mr. and Mrs. Vest which is needed for
certain road improvements. The estimated market value of the
property is $40,000 and an offer of $45,000 has been made to
expedite the process and avoid condemnation proceedings. The
owners have declined the offer and Mr. Mahoney asked that the
Board go forward with eminent domain proceeding to gain immediate
right of entry to start the road improvements projects.
Mr. Marc James Small, 713 First Street, SW, Roanoke, VA
24016, attorney for Mr. and Mrs. Vest, advised that the property
was purchased less than a year ago for $39,000.for commercial
development and the owner has tried to comply with all of the
County's ordinances for the best use of the property. He asked
that the Board decline to approve the condemnation.
Mr. Randolph H. Vest, Jr., 4731 Little Bear Road,
Salem, VA, 24153, described his search for suitable property to
develop and the events that have occurred since he purchased the
November 19, 1996
2. That the project is necessary for the general
health, safety and welfare of the public, and specifically will
provide an improved access to and from Route 11/460 for the
property owners along Country Farm Road and Garman Road and the
general public.
3. That acquisition of a certain parcel of land,
consisting of 1.00 acre and located at the intersection of Route
11/460 and the existing Country Farm Road, is necessary for
construction of the turn lanes, road widening, road improvements,
and related facilities for Country Farm Road.
4. That the parcel of land required for this project
is owned by Randolph H. Vest, Jr. and Linda C. Vest and is
identified by the following legal description:
All that certain lot or parcel of land, together with any
improvements thereon, rights incident thereto, and appurtenances
thereunto belonging, situate in the Catawba Magisterial District
of Roanoke County, Virginia, and being more particularly
described as follows:
BEGINNING at a point on the southerly side of U. S. Route No. 11,
at the intersection of the southerly side of said Route 11 and
the eastern side of Virginia Secondary Route No. 858; thence
along the southerly side of U. S.Route No. 11, N. 62°30' E.
160.00 feet to an iron pin set; thence with a division line
through the remaining property of L. D. Hill Company, Inc. (D.B.
1281, pg. 1471) , S. 27° 30' E. 272.25 feet to an iron pin set;
thence with another division line through the aforesaid property
of L. D. Hill Company, Inc. S. 62° 30' E. 160.00 feet to an iron
pin set; thence the eastern line of Virginia Secondary Route No.
858, N. 27° 30' W. 272.5 feet to an iron pin, being the point and
place of BEGINNING, and containing 1.00 acre, as shown on plat
entitled 'Plat of Survey Land Being Conveyed To John D. Mayhew &
Ocie L. Mayhew' dated May 22, 1990, prepared by C. E. Lacy, Jr.,
Certified Land Surveyor, said plat being recorded in the Clerk's
Office of the Circuit Court of Roanoke County, Virginia, in Deed
Book 1324, page 421, a copy of which is attached hereto as
Exhibit A. Said parcel of land is designated on the Roanoke
County Land Records as Tax Map No. 55.03-3-1.1. This being all
of the same property conveyed to Randolph H. Vest, Jr., and Linda
C. Vest, husband and wife, by deed dated April 23, 1996, from
John D. Mayhew and Ocie L. Mayhew, of record in the aforesaid
Clerk's Office in Deed. Book 1505, page 577.
5. That the fair market value of the property is
$40,000.00. The sum of $45,000.00 has been offered and is hereby
re-offered to the property owners for purchase of fee simple,
marketable title to the above-described parcel by the Board of
November 19, 1996
Honeysuckle Road and Poor Mountain Road, Windsor
H>>is Mag.~.sterial District upon the petition of
Norfolk Southern Railway. (Terry Harrington
Planning and Zoning Director)
0-111996-14
Mr. Harrington advised that this is a request for a
special use permit to allow the replacement of an existing 112
foot broadcasting tower located at the top of Poor Mountain. The
existing tower is currently used for combination of whip
antennas, and up to six disk antennas are on the structure. It
is proposed to replace that 112 feet tower with a tower that
would not exceed 170 feet with the whip antennas, and up to ten
microwave circular disks. The Planning Commission has
recommended approval of this request with the condition that the
new tower not exceed 170 feet in height.
Supervisor Eddy.. advised that the condition of
Honeysuckle Road is poor and inquired about the possibility that
the petitioner and other tower owners might be able to finance
improvements for the road. Mr. Harrington advised that no one
has expressed any concern about the condition of the road.
Supervisor Johnson suggested that staff contact everyone with
property rights to determine if they would be interested in a
shared maintenance agreement for the road.
Mr. Warren S. Neily, Jr., P. O. Box 43, Blacksburg,
attorney representing the Norfolk Southern Railroad, asked that
November 19, 1996
Honeysuckle Road and Poor Mountain Road (Tax Map No. 93.00-1-44)
in the Windsor Hills Magisterial District is substantially in
accord with the adopted 1985 Comprehensive Plan pursuant to the
provisions of ~ 15.1-456 (b) of the 1950 Code of Virginia, as
amended, and said Special Use Permit is hereby approved with the
following condition:
1) The height of the tower is limited to 170 feet.
On motion of Supervisor Eddy to adopt the ordinance,
and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
2. Ordinance authorizing a Special Use Permit to
construct a communications tower and building,
located at the intersection of Route 311 and
Newport Road, Catawba Magisterial District, upon
the petition of Ohio State Cellular Phone Co.~
Inc. (Terry Harrington, Planning and Zoning
Director)
0-111996-15
Mr. Harrington advised that this is a request for a
special use permit to construct a broadcasting tower for cellular
telephone service located on property owned by Mr. Buddie Garman
which is currently zoned AG-1, agricultural. The total Garman
property is approximately 12 acres and the portion to be leased
is approximately 3,000 square feet. The Federal Communications
Act of 1996 preserved local zoning authority in the siting of
broadcasting towers; however, certain sections state that such
local regulations: (1) shall not unreasonably discriminate among
providers of functionally equivalent services and (2) shall not
November 19, 1996
y~~~ ~ _
they extended to find the best location to provide cellular
telephone coverage for the area.
The following citizens spoke in opposition to approving
the special use permit: (1) Paul McDaniel, 5882 Catawba Valley
Drive; (2) Robert Egbert, 3571 Bradshaw Road; (3) Jason Atkins,
2034 Memorial Avenue, presented petition with 329 signatures; (4)
Delbert Eyer, Blacksburg Road, proposed a delay until guidelines
are established; (5) Sharon Kennedy, 7388 Bending Oak Drive; (6)
Christian Peckman, 8131 Webster Drive; and (7) Anne Reynolds,
5895 Catawba Valley Drive.
Those speaking in favor of approving the special use
permit were: (1) Willis Taylor, 5875 Catawba Valley Drive; (2)
Debbie Snead, Craig County; (3) William Rose, Craig County; and
(4) Dr. William C. Andersen, Jr., representing Craig County
Electronic Technology Project Task Force.
In response to Supervisor Johnson, Mr. Harrington
advised that the Board could impose a condition that if the tower
ceased to be used, the applicant or property owner would have to
remove the tower.
Mr. Maty advised that the petitioner has complied with
all of the federal guidelines and has worked with the Appalachian
Trail and the Forestry Service. He also stated that if
requested, they would commit to not putting microwave dishes on
the tower and would come back to the Board in the future if the
need ever arises. With regard to the number of dishes, he stated
November 19, 1996
v _. __.._
Use Permit and attach a Statement of Fact and Conclusions to
support the denial, and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
FINDINGS OF FACT AND CONCLUSIONS
PETITION: Ohio State Cellular Phone Co.
FILE NO.: 32-11/96
Findings of Fact:
1. The tower is proposed in the Catawba Valley area of
Roanoke County. This Valley is highly valued by its
residents and the residents of the County for its
unique rural qualities. The Catawba Valley is also the
only place in the nation where the Appalachian Trail,
National Forest, Virginia Scenic Byway, and the
Bicentennial Bicycle Trail intersect.
2. The proposed site is adjacent to an area determined to
be eligible for listing on the Virginia and the
National Register of Historic Places as a Rural
Historic District.
3. The proposed tower site adjoins property of the U.S.
Forest Service upon which the Appalachian Trail is
located. This trail ascends Cove Mountain after
crossing Newport Road and leads to Dragon's Tooth, a
popular local attraction, lookout and technical
climbing site on the southern end of Cove Mountain.
The Appalachian Trail is designated a National Scenic
Trail and runs approximately 2,000 miles from Maine to
Georgia.
3. The proposed tower, if erected as proposed, would be
visible from the Appalachian Trail for a distance of at
least 200 yards as one begins the assent of Cove
Mountain.
4. The proposed tower is located on property which fronts
on Virginia Route 311. Route 311 from Hanging Rock to
Covington (via Route 159) in Allegheny County has been
designated by the Virginia Department of Transportation
as a Scenic Byway. This designation is awarded to
highway corridors that bypass major roads and offer the
traveler a diversity of visual experiences including
significant natural, historical and cultural resources.
November 19, 1996 Qn~
.__ ._.._
__ ~ ____ _
.~ ..... _ ~_ . _ .__ .- w __._~_ ~_ _.___~.. ~~..~._
~~.~... _ _.r _ ._ _s_.__ ~..____..
sheds.
~ Ordinance authorizing a Special Use Permit to
rnnctrLCt a religious assembly facility located on
Edgebrook Road, 0.33 mile west of Thompson
Memorial Drive., Catawba Magisterial District, upon
the petition of Salem Church of God. lTerrv
Harrington, Planning and Zoning Director)
0-111996-16
Mr. Harrington advised that this is a request for a
special use permit to build a religious facility near. the
intersection of Route 311 and Thompson Memorial Drive and
Interstate 81. The construction would take place in four phases
with the ultimate size of the building totaling 42,700 square
feet with a seating capacity not to exceed 1,000. This item was
on the Board's consent agenda in September, 1996, and was tabled
to give all parties concerned the opportunity to review the
proposal to determine if it would interfere with the proposed
widening of I-81 or any changes that may be made to the
interchange with I-81 and Route 311. VDOT estimated that only a
small portion of the property could be needed for interchange
improvements, and the site plan was subsequently modified
slightly to shift the facilities to the southwest. The Planning
Commission voted to recommend the approval of the request with
conditions.
November 19, 1996
the existing trees should remain to mitigate the noise, and
whether market values would be depreciated across the road from
the church. There was also discussion about the water and sewer
connections and parking.
Supervisor Nickens moved to grant special use permit
with two additional conditions: (i) The site shall be developed
in general conformance with the submitted concept plan for Salem
Church of God, prepared by Hughes Associates, Architects, dated
July 16, 1996, and revised October 15, 1996. (2) A 25 foot buffer
yard shall be reserved along the Edgebrook Road property line,
and along all other. property lines adjacent to R-1 zoning
districts. No grading or disturbance of vegetation shall be
allowed within these required buffer yards, with the exception
that a single entrance as shown on the concept plan shall. be
allowed to be constructed from Edgebrook Road. Type E option 2
landscape screening shall be installed, within all buffer yards
to sustain, supplement, and enhance the existing vegetation for
the purpose of buffering and protecting surrounding properties.
YES: Supervisor Eddy, Minnix, Nickens
NAYS: Supervisor Harrison, Johnson
ORDINANCE X11996- 6 GRANTING A SPECIAL IISE PERMIT TO D.
JEFFRY PARRHILL OF HUGHES ASSOCIATES ARCHITECTS, AGENT
FOR THE SALEM CHURCH OF GOD TO CONSTRUCT A RELIGIOUS
ASSEMBLY FACILITY LOCATED ON EDGEBROOR ROAD, 0.33 MILE
WEST OF THOMPSON MEMORIAL DRIVE (TAX MAP NO. 35.04-2-
54), CATAWBA MAGISTERIAL DISTRICT
November 19, 1996 o n
landscape screening shall be installed, within all
buffer yards to sustain, supplement, and enhance
the existing vegetation for the purpose of
buffering and protecting surrounding properties.
On motion of Supervisor Nickens to adopt the ordinance
with the addition of Conditions #3 and #4, and carried by the
following recorded vote:
AYES: Supervisors Eddy, Minnix, Nickens
NAYS: Supervisor Harrison, Johnson
4.
0-111996-17
Ordinance vacating and closing a 50-foot
unimproved right-of-way referred to as Pettit
Avenue located north of the Intersection of Belle
Haven Road and Pettit Avenue for approximately 400
feet in length, recorded in Plat Book 3, Page 98~
and located in the Hollins Magisterial District.
(Arnold Covey, Director of Enaineerinq and
~spections)
Mr. Covey stated that there was no change since the
first reading of the ordinance. There was no discussion and no
citizens present to speak on this issue.
Supervisor Johnson moved to adopt the ordinance.
motion carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
The
ORDINANCE 111996-17 VACATING AND CLOSING A 50-FOOT
UNIMPROVED RIGHT-OF-WAY REFERRED TO AS PETTIT AVENUE
LOCATED NORTH OF THE INTERSECTION OF BELLE HAVEN ROAD
(ROUTE 5057) AND PETTIT AVENUE FOR APPROXIMATELY 400
FEET IN LENGTH, AS RECORDED IN PLAT BOOR 3, PAGE 98,
November 19,1996 Qnn
(b) That a 15' public utility easement is hereby
retained and reserved as shown on the attached plat prepared by
the Roanoke County Engineering & Inspections Department, together
with the right to provide maintenance to any existing public
utility facilities located within the 15' easement area, and
together with the right of ingress and egress thereto from a
public road; and
(c) That the vacated area of land shall be added and
combined, by deed or by plat, to the adjoining properties as
provided by law and the petitioners shall comply with the Roanoke
County Subdivision Ordinance, the Roanoke County Zoning
Ordinance, and other applicable laws, regulations, and
requirements, including recordation of the necessary documents,
in connection with this vacation or any subsequent subdivision of
the property.
2. That the Department of Engineering and Inspections
shall record a certified copy of this ordinance along with the
attached plat prepared by Roanoke County with the Clerk of the
Circuit Court of Roanoke County, Virginia, and the recordation
costs shall be payable by the petitioners.
3. That this ordinance shall be effective on and from
the date of its adoption. All ordinances or parts of ordinance
in conflict with the provisions of this ordinance be, and the
same hereby are, repealed. `
On motion of Supervisor Johnson to adopt the ordinance,
and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: NEW BIISINESS
.~ Authorization to pay 514,015.45 to Earth
Environmental Consultants, Inc For
oraanouhosuhates and carbamate invest"gation of
Roanoke County Courthouse and Roanoke County
Administration Center. !Paul Mahoney, County
Attorney)
A-111996-18
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
December 3, 1996
The Board of Supervisors of Roanoke County, Virginia, met
this day at the Roanoke County Administration Center, this being the
first Tuesday, and the first regularly scheduled meeting of the month
of December, 1996.
IN RE: CALL TO ORDER
Chairman Johnson called the meeting to order at 3:02 p.m.
The roll call was taken.
MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C.
Nickens, Supervisors Lee B. Eddy, Fenton F.
"Spike" Harrison, H. Odell "Fuzzy" Minnix
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M.
Mahoney, County Attorney; Mary H. Allen, Clerk;
John M. Chambliss, Assistant County Administrator;
Don C. Myers, Assistant County Administrator;
Anne Marie Green, Director, Community Relations
IN RE: OPENING CEREMONIES
The invocation was given John M. Chambliss, Jr.,
Assistant County Administrator. The Pledge of Allegiance was
recited by all present.
IN RE: BRIEFINGS
signs were installed in 1990, some have needed replacement due to
automobile accidents and vandalism. Some have been replaced, but
there are currently three signs missing that were located at
Route 11 at the Botetourt County line; Route 419 at I-81 and
Route 460/11 West at the Montgomery County Line. One sign has
been defaced which is located on Route 221 at the entrance from
Floyd County. Ms. Green reported that the specifications have
been changed and now require vandal proof bolts. The costs of
replacing the signs is $1,000 per sign or $4,000 and staff
recommended approving the funding from the Board Contingency
Fund.
Following discussion, it was determined by the Board
that Mr. Hodge should appropriate the funding from the existing
budget.
Supervisor Minnix moved to approve replacing the signs
amended by Supervisor Nickens that the $4,000 funding is to come
from the existing budget and not the Board Contingency Fund. The
motion carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
2. Resolution adopting the Roanoke County Legislative
Program to be presented to the 1997 Virg' is
General Assembly. (Paul M. Mahoney. County
Attorney)
December 3,1996 i
NAYS: None
RESOLUTION 120396-2 ADOPTING LEGISLATIVE PROGRAM FOR
THE 1997 SESSION OF THE VIRGINIA GENERAL ASSEMBLY AND
PETITIONING THE GENERAL ASSEMBLY FAVORABLY TO CONSIDER
THE TOPICS AND ISSUES ADDRESSED HEREIN
WHEREAS the Board of Supervisors of Roanoke County,
Virginia, has identified major legislative issues of state-wide
concern to be considered by the 1997 session of the Virginia
General Assembly; and
WHEREAS, the Board has recommended these issues to its
state-wide organization, the Virginia Association of Counties,
for consideration in the adoption of its legislative program; and
WHEREAS, the Board adopts this resolution as part of
the Legislative Program of Roanoke County for the 1997 session of
the Virginia General Assembly.
NOW, THEREFORE, be it resolved by the Board of
Supervisors of Roanoke County, Virginia, that the following
legislative proposals are submitted to the 1997 Virginia General
Assembly for its favorable consideration and adoption.
I.
A. Education. Realizing that public education is the
foundation of American democracy and the cornerstone of our
future economic well being, the County urges the General Assembly
to consider favorably the following actions.
1) The Constitution of the Commonwealth of
Virginia should be amended to provide that elected school boards
may be granted the authority and responsibility for taxation to
support public education.
2) The General Assembly should enhance funding
for public education, including increasing the funds available to
the Literary Fund for local school capital construction or
renovation projects.
3) Local school divisions should be authorized
to establish opening dates for school.
4) Disparity funding should be based not only
upon the number of students eligible for free or reduced fee
lunches, but also upon the locality's local tax effort in support
of education. Disparity funding should be based upon the
composite index (which measures a locality's relative fiscal
ability to provide its share of the cost of a local school system
that meets the standards of quality) and the locality's local
effort in support of that school system.
B. Roanoke County supports legislation amending the
heart/lung/cancer presumption statute for Workers' Compensation
to restore balance to the rebuttal process. Compensability shall
operations from the homebuilders to the individual consumers.
This legislation claims only to require "fair and reasonable"
water and sewer connection fees, yet its practical effects are to
shift costs and expenses to the existing utility customer,
jeopardize new and existing revenue bond covenants, and impose a
"one size fits all" mandate on local governments and water and
sewer authorities.
I. Roanoke County opposes any attempt to restrict or
eliminate local sources of taxation, including personal property
taxation and business and professional occupational licensing.
J. Roanoke County supports authority to impose an
additional one-half percent (2°s) local option sales tax.
K. Roanoke County supports expanding local authority
to create transportation districts, to impose local option motor
vehicle fuels taxes, and to expend these tax proceeds for local
transportation improvements.
L. Roanoke County supports authority to establish
escrow accounts for storm water facilities.
M. Roanoke County supports legislation to relieve
Treasurer's from liability for the loss of market value of Trigon
stock as a result of de-mutualization.
N. Roanoke County supports legislation appropriating
funds and directing the State Compensation Board to modify
staffing standards for local jails and court services positions
for Sheriff's offices.
O. Roanoke County supports amending Chapter 6.1,
Virginia Tire Tax of Title 58.1, "Taxation" (a) to increase the
'tire tax from $.50'to $1.25, and (b) to direct and authorize the
Department of Waste Management to utilize the increased Waste
Tire Trust Fund to remediate illegal or abandoned waste tine
dumps.
P. Roanoke County supports full funding of the state
aid formula for public libraries (currently only 74% of this
amount is funded, full funding would increase Roanoke County's
share by $71,000 per year); and state funding for technological
development and support.
Q. Roanoke County supports the creation of a small
claims court for the 23rd District.
R. Roanoke County supports the 5th Planning District
Commission's recommendation to establish a Year of the Mountains
Task Force to examine opportunities and problems facing
communities in the region of Virginia west of the Blue Ridge
Mountains.
II.
That the Clerk to the Board of Supervisors is directed
to send ;a certified copy of this resolution to the members of the
General Assembly representing the Roanoke Valley, to the Clerk's
Office of the House of Delegates and Senate of the General
Assembly, to the Town Council of the Town of Vinton, City
Councils of the City of Salem and the City of Roanoke, and the
IN RE: FIRST READING OF ORDINANCES
~, ordinance amending and reenacting portions of
Chapter 5, Animals and Fowl, and repealing Section
5-69. Vaccination Clinics of Division 3 of Article
II of Chapter 5 ~ Animals and Fowl of the Roanoke
County Code to clarify the authority of the
Community Service Officers of the Roanoke County
Folice Department to enforce the county's animal
control ordinances, and to increase the fees for
boarding and pickup of animals. (Joseph
Obenshain, Sr. Assistant County Attorney)
Mr. Mahoney advised that most of the changes to the
ordinance are administrative with the exception of the increase
in the daily boarding fee to $7.75 and the pickup fees to $20.00,
$35.00 and $50.00 for first, second and third offenses.
Supervisor Nickens questioned removing the section
which allows the County to hold periodic rabies clinics and
suggested that it remain in the ordinance. Police Chief John
Cease advised that one has not been conducted since 1992 and
there are no funds in the budget to hold the clinics. Supervisor
Nickens advised that he supported leaving this in the ordinance
in case the County would want to hold clinics in the future.
Supervisor Nickens moved to approve the first reading
of the ordinance amended to exclude the deletion of Section 5-69
regarding Rabies Vaccination Clinics, and set the second reading
C
__.. __ _ _.-__ .,, y
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: Supervisor Eddy
IN RE: SECOND READING OF ORDINANCES
.1: Ordinance authorizing the creation of and
financing for a local public works improvement
p~ject, Trevilian Road Water Project. (Gary
Robertson, Utility Director)
0-120396-4
There was no discussion and no citizens were present to
speak on this ordinance.
Supervisor Johnson moved to adopt the ordinance. The
motion carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
ORDINANCE 120396-4 AUTHORIZING THE CREATION OF AND
FINANCING FOR A LOCAL PUBLIC WORRS IMPROVEMENT PROJECT,
TREVILIAN ROAD WATER PROJECT
WHEREAS, Ordinance 112288-7 authorizes the financing of
local public works improvements and the imposition of special
assessments upon abutting property owners upon the adoption of an
appropriate ordinance by the Board of Supervisors; and
WHEREAS, the County Administration has negotiated the
extension of the public water system to the Trevilian Road
community; and
WHEREAS, the extension of the public water system and
the creation of a special utility (water) service area will
alleviate a critical public health and safety problem; and
WHEREAS, several of the residents have requested that
the County allow them to pay their portion of the costs of
connection to the public water system over ten years in
accordance with the provisions of Ordinance 112288-7; and
(b) Property owners agree to execute a promissory
note or such other instrument as the County may require to secure
this installment debt.
(c) Property owners further agree to execute such
lien document or instrument as may be required by the County;
said lien document or instrument to be recorded in the Office of
the Clerk of the Circuit Court of Roanoke County. This lien
instrument or document shall secure the repayment of the
promissory note by the property owners to the County and shall be
a lien against the property of the owners. Property owners also
agree to pay the County any Clerk's fees or recordation costs
which may be required to record any lien instrument or documents
in the Office of the Clerk of the Circuit Court.
4. That the payment by citizens in the project
service area, in excess of the seven anticipated with this
ordinance, who elect to participate, shall be made to the various
funds as follows: The off-site facility fee shall be returned to
the Water Fund, and payment of the construction costs shall be
returned to the Public Works Participation Fund until such time
as the advance has been repaid. After the advance has been
repaid, the construction cost shall be~returned to the Water
Fund.
5. That the County Administrator is authorized to
take .such actions and execute such documents as may be necessary
to accomplish the purposes of this transaction, all upon form
approved by the County Attorney.
6. That this Ordinance shall take effect on and from
the date of its adoption.
On motion of Supervisor Johnson to adopt the ordinance,
and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
~ Ordinance authorizing the vacation of a portion of
an existing 20-foot water line easement and to
accept a relocated portion of same easements
located across Lots 27 and 28, Block 1, revised
plat of the Orchards, Applewood, Section 9. (Gary
Robertson, IItility Director).
December 3,1996
m ~.. __ _ __.._ _.
WHEREAS, F & W Community Development Corporation
subsequently subdivided and developed a portion of said tract of
land into Section 9, The Orchards, Applewood, as shown upon the
plat dated 10 March 1994, made by Lumsden Associates, P.C., of
record in the Clerk's Office of the Circuit Court of Roanoke
County, Virginia, in Plat Book 17, page 86; and,
WHEREAS, the above-described 20' water easement is
referenced as "existing twenty foot (20') water line easement"
and shown upon the above referenced subdivision plat; and
WHEREAS, the petitioners, F & W Community Development
Corporation are the owners of Lot 28 and 27, Block 1, Section 9,
The Orchards, Applewood, across which the twenty foot (20') water
line easement is located; and
WHEREAS, a recent survey of said property reflects that
the residential dwelling located on Lot 28 encroaches upon the
west side of the 20' water line easement; and,
WHEREAS, the. petitioners have requested that the Board
of Supervisors of Roanoke County, Virginia, vacate that portion
of the water line easement encroached upon and accept in exchange
an relocated water line easement across Lots 28 and 27 on the
eastern side. of the existing easement as shown on a plat prepared
by Lumsden Associates, P.C., dated 6 November 1996, entitled
"Plat showing portion of existing water line easement (DB 1294,
page 506) to be vacated and new water line easement to be
dedicated to County of Roanoke for public use by F & W Community
Development Corporation across Lot 28 and Lot 27, Block 1,
Revised Plat of The Orchards, Applewood, Section 9, (PB 17, page
8 6) "; and
WHEREAS, the relocation has been accomplished without
cost to the County and meets the requirements of the Utility
Department.
THEREFORE, BE IT ORDAINED by the Board of Supervisors
of Roanoke County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04
of the Roanoke County Charter, the acquisition and disposition of
real estate can be authorized only by ordinance. A first
reading of this ordinance was held on November 19, 1996; and a
second reading and public hearing was held on December 3, 1996;
and,
2. That pursuant to the provisions of Section 16.01
of the Charter of Roanoke County, the subject real estate
(easement) is hereby declared to be surplus and the nature of the
interest in real estate renders it unavailable for other public
uses; and,
December 3 1996
Supervisor Eddy moved to adopt the Consent Resolution
after discussion of Item 6. The motion carried by the following
recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
RESOLUTION 120396-6 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SIIPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. that the certain section of the agenda of the Board
of Supervisors for December 3, 1996 designated as Item L -
Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1
through 6, inclusive, as follows:
1. Confirmation of committee appointments to the
Disability Services Board and the Roanoke County
Planning Commission.
2. Request for acceptance of Homewood Circle
Extension, Othello Circle, Midsummer Lane, platted
under the "Wexford Phase I and II Subdivision"
into the Virginia Department of Transportation
Secondary System.
3. Request for acceptance of Penn Forest Place into
the Virginia Department of Transportation
Secondary System.
4. Acceptance of sanitary sewer facilities serving
PMI - Ogden Road
5. Request from School Board to appropriate
additional revenues from the dual enrollment
program.
6. Request from School Board for appropriation of
$44,950 to the School Capital Improvement Program
for installation of automatic doors.
December 3,1996
RESOLUTION X20396-6.c REQUESTING ACCEPTANCE OF PENN
FOREST PLACE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached
Additions Form SR-5(a), fully incorporated herein by reference,
are shown on plats recorded in the Clerk's Office of the Circuit
Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the streets
meet the requirements established by the Subdivision Street
RecLuirements of the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
Virginia Department of Transportation to add the streets
described on the attached Additions Form SR-5(A) to the secondary
system of state highways, pursuant to §33.1-229, Code of
Virginia, and the Department's Subdivision Street Requirements.
and
BE IT FURTHER RESOLVED, this Board guarantees a clear
and unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident engineer for the Virginia
Department of Transportation.
Recorded Vote
Moved Hy: Sux~ervisor Edd,~
Seconded By: None ReauirPd
Yeas: Supervisors Eddv, Minnix, Harrison, Nic}tens, Johnson
Nays: o e
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Minnix• He described the new necktie given
to him by his granddaughter.
Supervisor Harrison• (1) He asked for an update on the
North Transmission water and sewer line and what will be done
during the winter. (2) He advised that there are still problems
on Skyview Road, and asked staff to investigate.
M
i
~ Mike Stovall, representative of Vinton Magisterial
District on the School Board, reported that he has received many
calls from students and parents attending William Byrd Schools
requesting that the spur road remain open because it is so much
more convenient.
~.,_ Gene Wagner, former Chief at the Vinton Fire
Station, advised that at one time they had emergency access to
the Parkway but it was closed several years ago. He recommended
leaving the spur road open because it cuts the travel time in
responding to emergency calls.
.~ Gary Johnson. National Park Services presented a
written report on the history behind the temporary access and
advised that the National Park Service has no authority to keep
the road open and that any decision would have to be made by the
United States Congress.
Supervisor Nickens asked that the issue be referred to
Mr. Hodge and staff for their review and to address the concerns
of the residents and public safety issues, and to bring back to
the Board a recommendation.
IN RE: REPORTS
Supervisor Johnson moved to receive and file the
following reports after removal of Item 7. The motion carried by
a unanimous voice vote.
~.:. General Fund Unappropriated Balance
beginning to fall behind and he recommended that a three-man crew
would be more efficient than the current two-man crew. Another
problem is that they are temporary employees and had to be
replaced and retrained frequently.
It was the consensus of the Board to concur with the
list as presented. Staff will bring it back to the Board for
approval on the December 17, 1996 Consent Agenda.
~. Overview of the Fire and Rescue Department (Fire
and Rescue Chief Rick Busch).
There was a slide presentation by Chief Burch showing
statistics on all fire and rescue stations, administration and
recent shift changes.
Supervisor Nickens requested the population figures for
all station districts so they could be compared with the
percentage of calls.
~. Review of proposed ,policy manual (Paul MahoneX,~
county Attornev)
Mr. Mahoney advised that the policy had been forwarded
to the Board of Supervisors on September 24. He asked for
direction from the Board on how they wished to proceed with a
proposed policy manual. There was Board consensus that Mr.
Mahoney and Mr. Hodge will review the manual with staff and bring
back recommendations and deletions for approval.
a
December 3,1996 1
to an affirmative recorded vote and in accordance with the
provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia
requires a certification by the Board of Supervisors of Roanoke
County, Virginia, that such executive meeting was conducted in
conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, hereby certifies that,
to the best of each members knowledge:
1. Only public business matters lawfully exempted from
open meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies,
and
2. Only such public business matters as were
identified in the motion convening the executive meeting were
heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the
Certification Resolution, and carried by the following recorded
vote:
AYES:. Supervisors Eddy, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor Minnix
IN RE: ADJOURNMENT
At 7:14 p.m., Supervisor Johnson moved to adjourn the
meeting. The motion passed by a unanimous voice vote.
Submitted by,
Mary H. Allen, CMC
Clerk to the Board
Approved by,
Bob L. Johnson
Chairman
<+
a '
;,
A-011497-1 l .a
ACTION NO.
ITEM NUMBER L '~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Confirmation of Committee Appointment to the
Blue Ridge Community Services Board of
Directors and the Library Board
COUNTY ADMINISTRATOR'S COMMENTS:
~ Blue Ridge Community Services Board of Directors
The Blue Ridge Community Services Board of Directors has
recommended Mr. Robert Lee to serve as an at-large member.
His three-year term will expire December 31, 1999. His
appointment must be confirmed by the five participating
localities.
~ Library Board
Supervisor Nickens is nominating Connie Goodman to a four-year
term representing the Vinton Magisterial District. Her term
will expire December 31, 2000.
It is recommended that the above appointment be confirmed by the
Board of Supervisors.
Respectfully submitted, Approved by,
Mary H. Allen, CMC Elmer C. Hodge
Clerk to the Board County Administrator
------------------------------
ACTION -------------- --------------------
VOTE
Approved (x) Motion by: Bob L . Johnson to No Yes Abs
Denied ( ) ~nnrove Eddy ~
Received ( ) Harrison _~
Referred ( ) Johnson ~
To ( ) Minnix _~
Nickens _~
cc: File
Blue Ridge Community Services Board of Directors File
Library Board File
Blue Ridge
Community
Services
~, t ~ ~J "C 1~`.
~~ ~~~
Ali
j `` ~%
_a.1
.--._T
December 13, 1996
Mr. Bob L. Johnson, Chairman
Roanoke County Board of Supervisors
5204 Bernard Drive, SW
Roanoke, VA 24018
Dear Mr. Johnson:
Onzlee Ware chairmen L .
Pamela K. Cox vice t;tiernnen
John M. Hudgins, Jr. treasurer
Susan J. Cloeter secretary
Executive Director
Fred P. Roessel, Jr., Ph.D.
At the December 12, 1996, Board of Directors meeting a
resolution was passed to recommend Mr. Robert Lee, 3710 Southway
Drive, S. W. Roanoke, as an at-large member of the Board of
Directors. The term of appointment would be through December 31,
1999.
The bylaws of the Board require that members at-large be
recommended by the Board to the five participating localities.
All five local governments must ratify the appointment.
Your attention to this matter will be very much appreciated.
Sincerely,
FPRjr:cd
C: Elmer C. Hodge
John Chambliss
Mary Allen
Robert Lee
Onzlee Ware
Susan Cloeter
/~~~~~ ~ /
Fred P. Roessel, Jr., Ph. D.
Executive Director
Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4026 (540) 345-9841 Fax: (540) 342-3855 TDD: (540) 345-0690
Serving the Cities of Roanoke and Salem, antl the Counties of Botetourt, Craig and Roanoke
C.. -
THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, IN REGIILAR MEETING
ON THE 14TH DAY OF JANOARY, 1997, ADOPTED THE FOLLOWING:
RESOLOTION 011497-11.b REQIIESTING ACCEPTANCE OF ASHMONT DRIVE,
CREERVIEW COORT, AND PORTIONS OF BEDGEWICR DRIVE AND MONET
DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY
SYSTEM.
WHEREAS, the streets described on the attached Additions Form
SR-5(a), fully incorporated herein by reference, are shown on plats
recorded in the Clerk's Office of the Circuit Court of Roanoke
County, and
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street Requirements of
the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
Virginia Department of Transportation to add the streets described
on the attached Additions Form SR-5(A) to the secondary system of
state highways, pursuant to §33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and
unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident engineer for the Virginia
Department of Transportation.
Recorded Vote
Moved By: S~ervisor Johnson
Seconded Hy: None Required
Yeas: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
Nays: None
A Copy Teste:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
"'~
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k: ~ ~' 1S
HILL RD. (VA SR 688) ~ OI. !s °° . ", y ~ •. , a M .~ ,~
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' THE GARDENS OF COTTON 4T'
- - - - _ Ie ° rO.. ~.
HILL SECTION 2 (DES: 2) '~
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PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION: THE GROV ES, SECTION 1
1) ASHMONT DRIVE - FROM A POINT 275' EAST OF
SEDGEWICK DRIVE TO ITS CUL-DE-SAC.
'
2) MONET DRIVE -FROM THE INTERSECTION OF
CHAGALL CIRCLE TO A POINT 330' TO THE EAST.
3) SEDGEWICK DRIVE -FROM THE INTERSECTION WITH MONET DRIVE TO THE INTERSECTION OF ASHMONT DRIVE.
4) ASHMONT DRIVE -FROM THE INTERSECTION WITH SEDGEWICK DRIVE TO A POINT 275' TO THE EAST.
5) MONET DRIVE - FROM A POINT 330' EAST OF CHAGALL CIRCLE TO THE INTERSECTION OF CREEKVIEW COURT.
~ CREEKVIEW COURT -FROM THE INTERSECTION WITH MONET DRIVE TO ITS CUL-DE-SAC.
LENGTH: (1) 0.08 MILES (2) 0.06 MILES (3) 0.06 MILES (4) 0.05 MILES (5) 0.12 MILES (~ 0.06 MILES
RIGHT OF WAY (1) 50 FEET (2) 50 FEET (3) 50 FEET (4) 50 FEET (5) 50 FEET (6) 50 FEET
ROADWAY WIDTH (1) 30 FEET (2) 38 FEET (3) 38 FEET (4) 38 FEET (5) 38 FEET (6) 30 FEET
SERVICE (1) 11 HOMES (2) 0 HOMES (3) 0 HOMES (4) 0 HOMES (5) 11 HOMES (6) 8 HOMES
ROANOKE COUNTY THE GROVES, SECTION I ,
ENGINEERING & ASH^10~NRT IN THE GROVES, SECTION.2,
INSPECTIONS DEPARI~'~1' DENS OF COTTON HILL, SECTION 2.
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ITEM NUMBER ~~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Acceptance of Ashmont Drive, Creekview Court and
portions of Sedgewick Drive and Monet Drive in the
Virginia Department of Transportation Secondary
System.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Palm Land Company, L. C., the developer of The Groves, Section
1 and Ashmont in the Groves, Section 2, requests that the
Board of Supervisors approve a resolution to the Virginia
Department of Transportation requesting that they accept 0.13
miles of Ashmont Drive, from the intersection of Sedgewick
Drive to the cul-de-sac, 0.06 miles of Sedgewick Drive, from
the intersection of Monet Drive to the intersection of Ashmont
Drive, 0.06 miles of Creekview Court, from the intersection of
Monet Drive to its cul-de-sac, and 0.12 miles of Monet Drive,
from a point 330' east of Chagall Circle to the intersection
of Creekview Court.
Strauss Construction Corporation, the developer of the Gardens
of Cotton Hill, Section No. 2, requests that the Board of
Supervisors approve a resolution to the Virginia Department of
Transportation requesting that they accept 0.06 miles of Monet
Drive, from the intersection of Chagall Circle to a point 330'
to the east.
1
~~
The staff has inspected this road along with representatives
of the Virginia Department of Transportation and find the road
is acceptable.
FISCAL IMPACT:
No County funding is required.
RECOMMENDATIONS:
The staff recommends that the Board approve a resolution to
the VDOT requesting that they accept Ashmont Drive, Creekview
Court, and the portions of Sedgewick Drive and Monet Drive.
~'
SUBMITTED BY:
~ ~ ~'`~
Arnold Covey; Director
of Engineering & I_r_'llspections
APPROVED BY:
Elmer C. Hodge
County Administrator
---------------------------------------------------------------
ACTION VOTE
Approved ( ) Motion by: No Yes Abs
Denied ( ) Eddy
Received ( ) Harrison
Referred Johnson
To Minnix
Nickens
2
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SHMONT IN THE GROVES
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~' ~,, rt' a1~ 14
0.11 MILES TO COTTON '° 17 i.,~ ` \ .15 I3 ~, e
HILL RD. (VA SR 688) ~ O' - Is °° ~ ~ ~ . p " ,~ '' S
7794
•~ tf, 123 09 aJ ~
-THE GARDENS OF COTTON „ r, .~
-' HILL SECTION 2 (DES: 2) a ~
PROPOSED ADDITION SHOWN IN GRAY
DESCRIPTION: THE GROVES, SECTION 1
- (DES: 5,6)
1) ASHMONT DRNE - FROM A POINT 275' EAST OF
SEDGEWICK DRNE TO ITS CUL-DE-SAC.
2) MONET DRNE -FROM THE INTERSECTION OF
CHAGALL CIRCLE TO A PO[T 330' TO THE EAST.
3) SEDGEWICK DRIVE -FROM THE INTERSECTION WITH MONET DRNE TO THE INTERSECTION OF ASHMONT DRNE.
4) ASHMONT DRNE -FROM THE INTERSECT[ON WITH SEDGEWICK DRNE TO A POINT 275' TO THE EAST.
5) MONET DRNE - FROM A POINT 330' EAST OF CHAGALL CIRCLE TO THE INTERSECTION OF CREEKVIEW COURT.
6) CREEKVIEW COURT -FROM THE INTERSECTION WITH MONET DRNE TO ITS CUL-DE-SAC.
LENGTH: (1) 0.08 MILES (2) 0.06 MILES (3) 0.06 MILES (4) 0.05 MILES (5) 0.12 MILES (~ 0.06 MILES
RIGHT OF WAY (1) 50 FEET (2) 50 FEET (3) 50 FEET (4) 50 FEET (5) 50 FEET (6) 50 FEET
ROADWAY WIDTH (1) 30 FEET (2) 38 FEET (3) 38 FEET (4) 38 FEET (5) 38 FEET (6) 30 FEET
SERVICE (1) 11 HOMES (2) 0 HOMES (3) 0 HOMES (4) 0 HOMES (5) 11 HOMES (6) 8 HOMES
ROANOKE COUNTY THE GROVES, SECTION 1 ,
ENGINEERING & ASHMON~Tt IN THE GROVES, SECTION.2,
INSPECTIONS DEPAR7~'~!' DENS OF COTTON HILL, SECTION 2.
L3
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING
ON THE 14TH DAY OF JANUARY, 1997, ADOPTED THE FOLLOWING:
RESOLUTION REQUESTING ACCEPTANCE OF ASHMONT
DRIVE, CREEKVIEW COURT, AND PORTIONS OF SEDGEWICK DRIVE AND
MONET DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM.
WHEREAS, the streets described on the attached Additions Form
SR-5(a), fully incorporated herein by reference, are shown on plats
recorded in the Clerk's Office of the Circuit Court of Roanoke
County, and
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street Requirements of
the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
Virginia Department of Transportation to add the streets described
on the attached Additions Form SR-5 (A) to the secondary system of
state highways, pursuant to §33.1-229, Code of Virginia, and the
Department's Subdivision tre t Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and
unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident engineer for the Virginia
Department of Transportation.
Recorded Vote
Moved By:
Seconded By:
Yeas:
Nays:
A Copy Teste:
Mary Allen, Board Clerk
CC: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
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A-011497-11. c
ACTION NO.
ITEM NUMBER ~w~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Adjustment of the 1995-96 Departmental Rollover Funds to FY1996-97.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: The November 19, 1996 Board meeting included a report on the
Rollover of Departmental funds from FY1995-96 to FY1996-97. This report detailed the year-end
allocation between departments and the capital fund as directed by the Rollover Policy approved by the
Board during the FY96-97 budget process.
Several Board members expressed concern regarding the rollover of funds from two specific accounts, Non-
Departmental and Departmental Incentives. Their understanding of the Rollover Policy was that
departmental savings were eligible for rollover appropriations and the surpluses remaining is these two
accounts did not represent "managed" savings.
The Non-Departmental balance resulted from grouped costs that were unallocated to departmental budgets
at year end. Examples were health insurance, termination pay, salary increases, etc. Staffhad proposed
using the rollover of 60% of this balance for benefit adjustments and other unforseen personnel costs.
The Departmental Incentives account balance resulted from unused matching funds for new departmental
programs. The rollover funds from this remaining balance were to be used for process re-engineering of
Planning & Zoning and Engineering & Inspections at the Roanoke County Administration Center and for
a pilot program for program performance measurement.
FISCAL IMPACT: Rollover budget appropriations will be reduced by $35,057 in the Non-Departmental
account and $15,000 in the Departmental Incentives account. The Transfer to Capital appropriation will
be increased by $50,057 with a corresponding increase in the Unappropriated Balance in the Capital Fund.
Costs related to re-engineering and performance measurement will be determined and brought to the Board
for an additional appropriation at a later date.
STAFF RECOMMENDATION: Re-allocate original appropriation of $50,057 from the General Fund to
the Unappropriated Balance in the Capital Fund. This would be consistent with the distribution of original
rollover funds not allocated to operating departments.
in:\finance\couunon\board\11-26-96.wpd January 7, 1997
M
.,
SUBMITTED BY:
Brent Robertson
Budget Manager
----------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson to No Yes Abs
Denied ( ) abbrove Eddy ~
Received ( ) Harrison x
Referred ( ) Johnson -2C_
To ( ) Minnix ~_
Nickens ~_
cc: File
Brent Robertson, Budget Manager
Diane D. Hyatt, Director, Finance
APPROVED:
~~
Elmer C. Hodge
County Administrator
-y
m:\fmance\common\board\11-26-96.wpd January 7, 1997
x
~.. -- ~
AT A REGULAR MEETING OF THE BOARD OF 8UPERVISORB OF ROANORE COUNTY,
VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JANUARY 14, 1997
RESOLUTION 011497-11.d AUTHORIZING THE CREATION OF A
TRAVEL A38ISTANCE GRANT PROGRAM FOR ELIGIBLE PARTIES
UNDER THE ROANORE COUNTY PARRS AND RECREATION DEPARTMENT,
AND APPROPRIATING FUNDS TO IMPLEMENT THIS PROGRAM FOR
FISCAL YEAR 1996-97
WHEREAS, the Board of Supervisors for Roanoke County receives
requests from individuals and groups for financial support to pay
the costs associated with participation in regional or national
events, tournaments, and other programs sponsored or sanctioned by
the County through its Department of Parks and Recreation; and,
WHEREAS, the Board recognizes that these requests are from
participants in County sponsored or sanctioned activities, these
participants are representing the County in a positive manner, and
serve a valuable public benefit; and,
WHEREAS, the Board desires to provide grants of financial
assistance to certain eligible individuals and groups on a timely,
consistent and equitable basis.
NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of
Roanoke County, Virginia, as follows:
1) That the Roanoke County Travel Assistance Policy, which
is attached hereto and incorporated herein by reference, is hereby
adopted as a policy for the County of Roanoke. This policy
establishes eligibility criteria, funding restrictions, grant
limits and application procedures for parties interested in
obtaining financial assistance to defray the costs of participation
in regional or national events, athletic tournaments and other
1
similar programs sponsored or sanctioned by the County through its
Department of Parks and Recreation or Roanoke County Schools.
Funding for this Policy is solely within the discretion of the
Board, and shall not be deemed to create an entitlement to or on
behalf of any person.
2. That the Director of the Parks and Recreation Department,
or his designee, is hereby authorized to administer this Policy,
and to approve grant applications within the provisions of this
Policy and the limits of the funds appropriated for these purposes.
3. That the sum of Two Thousand Five Hundred ($2,500.00)
Dollars is appropriated from the Board Contingency Fund to
implement this Policy for Fiscal Year 1996-97. This funding for
this Policy is subject to future appropriations by the Board of
Supervisors.
On motion of Supervisor Nickens to adopt the Resolution and
policy as amended by the Board, and carried by the following
recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
~-
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Pete Haislip, Director, Parks & Recreation
Diane D. Hyatt, Director, Finance
Policy Manual
2
ATTACHMENT A
Roanoke County Travel Assistance Program
Purpose: To provide financial assistance to Roanoke County sponsored groups, youth
athletic teams, or individuals, for travel to and from Roanoke County sanctioned tournaments
or events.
lending Limits: A maximum of $300.00 per team, with a limit of one grant per team per
year. Individuals representing Roanoke County in qualifying events are eligible for a
maximum of $100.00, with a limit of one grant per year. Assistance is limited to availability
of budgeted funds.
Eligibility Requirements:
1. Athletic teams requesting funds must be sanctioned according to policies outlined
in the Department of Pazks & Recreation or be part of a sponsored Roanoke
County Pazks and Recreation program.
2. Requests for travel funds to athletic tournaments shall be for winners of Virginia
State Tournaments that aze an extension of the Roanoke County sanctioned
recreation league play for that season.
3. Organized groups, teams or individuals participating in non-athletic programs or
events must have competed in a state level qualifying competition that is an
extension of or part of a Roanoke County or Roanoke County School sponsored
program. Programs or events which aze invitational or having an open
registration policy do not qualify for grants in this program.
4. The tournament or event must be located a minimum of 200 miles from Roanoke
County and require overnight stay.
5. Applicants must be residents of Roanoke County, or attend a Roanoke County
Public School and meet the established non-resident participation policy.
Application Procedures: Teams or individuals who meet the eligibility requirements, and aze
participating in a qualifying program, should complete and submit a grant application to the
Roanoke County Pazks and Recreation Department 10 days in advance of the event to allow
the preparation of the check for the grant. Applications received and approved less than 10
days in advance of the event will result in reimbursement to the individual or group after the
event. The Director of Parks and Recreation, or his designee, is authorized to approve
applications.
ACTION NO.
ITEM NUMBER ~- s
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Request for approval and funding of a Travel Assistance Program for
County sanctioned tournaments, events and programs.
COUNTY ADMINISTRATOR'S COMMENTS:
°~
BACKGROUND: Throughout the year the Board of Supervisors receives requests from
individuals and groups for financial support to help defray costs associated with participating in
regional or national events, athletic tournaments, and other programs. The Board of Supervisors,
recognizing that some of these groups and individuals are participants in Roanoke County
sanctioned or sponsored activities and are representing Roanoke County in a positive manner, have
funded several such requests. To ensure a consistent and equitable grant process the Board of
Supervisors directed staff to develop a Travel Assistance Grant Program that provides financial
assistance to those groups meeting approved criteria.
SUMMARY OF INFORMATION: The attached draft, Roanoke County Travel Assistance
Policy, (Attachment A) establishes eligibility criteria, funding restrictions, grant limits, and
application procedures for those groups interested in obtaining financial assistance.
The policy focuses on providing assistance to those individuals or groups who participate in
programs that are sponsored by Roanoke County and/or who meet the sanctioning and non-
residency participation requirements established in the Roanoke County Community Use Manual
for Sports Organizations and Community Users. The program would provide funding for groups
or individuals who win state competitions and qualify for regional or national events. Eligible
programs or events shall be part of a recognized county recreation or school program which is a
continuation of a season or a sanctioned competition. This policy would exclude those programs
or events which are invitational or have an open registration policy.
Funding would be considered a contribution which would eliminate the record keeping and
reporting requirements. Individuals and groups would be limited to one grant per year, with a
recommended maximum of $100.00 for an individual and $300.00 for a group or team. The
~."
yearly total of awards will be limited to the amount of funds appropriated in the fiscal year
budget.
Each individual or group is required to complete and submit an application for approval to the
Parks and Recreation Department according to established time frames. It is recommended, for
timely processing, that the Director of Parks and Recreation be authorized to approve grant
requests.
This policy was presented to the Parks and Recreation Advisory Commission at their December
meeting. The Commission approved a resolution supporting the policy as written.
FISCAL IMPACT: No funds have been allocated in the FY 96-97 budget. It is recommended
that the Board appropriate $2,500.00 from the Board contingency fund for the remainder of 1996-
97 and include $5,000.00 in the 1997-98 budget.
1. Do not adopt the policy to create a Travel Assistance Grant Program.
2. Adopt the Travel Assistance Grant program, appropriate $2,500 from the Board contingency
fund to cover the balance of FY96-97, and include $5,000 as an on-going item in future budgets.
3. Approve the concept of the Travel Assistance Program to begin July 1, 1997, subject to
funding in the FY97-98 budget.
STAFF RECOMMENDATION: Staff recommends approval of Alternative 2, that the Board
adopt the Travel Assistance Grant Program, appropriate $2,500 from the Board contingency fund
to cover the balance of FY96-97, and include $5,000 as an on-going item in future budgets.
Respectfully submitted,
~ezc.- ~_
r
Pete Haislip
Director
Approved ()Motion by:
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Approved by,
~~~
Elmer C. Hodge
County Administrator
VOTE
No Yes Abs
Eddy - - -
Hamson - - -
Johnson - - -
Minnix - - -
Nickens - - -
~,.-
ATTACHMENT A
Roanoke County Travel Assistance Program
Purpose: To provide financial assistance to Roanoke County sponsored groups, youth
athletic teams, or individuals, for travel to and from Roanoke County sanctioned tournaments
or events.
lending Limits: A maximum of $300.00 per team, with a limit of one grant per team per
year. Individuals representing Roanoke County in qualifying events are eligible for a
maximum of $100.00, with a limit of one grant per year. Assistance is limited to availability
of budgeted funds.
Eligibility Requirements:
1. Athletic teams requesting funds must be sanctioned according to policies outlined
in the Roanoke County Parks and Recreation Community Use Manual for Sports
Organizations and Community Users or be part of a sponsored Roanoke County
Parks and Recreation program.
2. Requests for travel funds to athletic tournaments shall be for winners of Virginia
State Tournaments that are an extension of the Roanoke County sanctioned
recreation league play for that season.
3. Organized groups, teams or individuals participating in non-athletic programs or
events must have competed in a state level qualifying competition that is an
extension of or part of a Roanoke County or Roanoke County School sponsored
program. Programs or events which are invitational or having an open
registration policy do not qualify for grants in this program.
4. The tournament or event must be located a minimum of 200 miles from Roanoke
County and require overnight stay.
5. Applicants must be residents of Roanoke County, or attend a Roanoke County
Public School and meet the established non-resident participation policy.
Application Procedures: Teams or individuals who meet the eligibility requirements, and are
participating in a qualifying program, should complete and submit a grant application to the
Roanoke County Parks and Recreation Department 10 days in advance of the event to allow
the preparation of the check for the grant. Applications received and approved less than 10
days in advance of the event will result in reimbursement to the individual or group after the
event. The Director of Parks and Recreation, or his designee, is authorized to approve
applications.
.~ L-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JANUARY 14, 1997
RESOLUTION AUTHORIZING THE CREATION OF A TRAVEL
ASSISTANCE GRANT PROGRAM FOR ELIGIBLE PARTIES UNDER THE
ROANOKE COUNTY PARKS AND RECREATION DEPARTMENT, AND
APPROPRIATING FUNDS TO IMPLEMENT THIS PROGRAM FOR FISCAL
YEAR 1996-97
WHEREAS, the Board of Supervisors for Roanoke County receives
requests from individuals and groups for financial support to pay
the costs associated with participation in regional or national
events, tournaments, and other programs sponsored or sanctioned by
the County through its Department of Parks and Recreation; and,
WHEREAS, the Board recognizes that these requests are from
participants in County sponsored or sanctioned activities, these
participants are representing the County in a positive manner, and
serve a valuable public benefit; and,
WHEREAS, the Board desires to provide grants of financial
assistance to certain eligible individuals and groups on a timely,
consistent and equitable basis.
NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of
Roanoke County, Virginia, as follows:
1) That the Roanoke County Travel Assistance Policy, which
is attached hereto and incorporated herein by reference, is hereby
adopted as a policy for the County of Roanoke. This policy
establishes eligibility criteria, funding restrictions, grant
limits and application procedures for parties interested in
obtaining financial assistance to defray the costs of participation
in regional or national events, athletic tournaments and other
similar programs sponsored or sanctioned by the County through its
-. -. L- 5
Department of Parks and Recreation. Funding for this Policy is
solely within the discretion of the Board, and shall not be deemed
to create an entitlement to or on behalf of any person.
2. That the Director of the Parks and Recreation Department,
or his designee, is hereby authorized to administer this Policy,
and to approve grant applications within the provisions of this
Policy and the limits of the funds appropriated for these purposes.
3. That the sum of Two Thousand Five Hundred ($2,500.00)
Dollars is appropriated from the Board Contingency Fund to
implement this Policy for Fiscal Year 1996-97. This funding for
this Policy is subject to future appropriations by the Board of
Supervisors.
G: \ ATTORN EY\ PMM\ P&RTAP. RPS
E
is
L_~p
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY,
VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JANUARY 14, 1996
RESOLUTION 011497-11.e REQUESTING APPROVAL BY THE
VIRGINIA DEPARTMENT OF TRANSPORTATION FOR TWO PROPOSED
GATEWAY BEAUTIFICATION SITES WITHIN PUBLIC RIGHTS OF WAY
IN ROANORE COUNTY
WHEREAS, the Virginia Department of Transportation has
reviewed specifications for the design, installation, and
maintenance of two new proposed highway right of way planting
locations and shall review specifications for the design,
installation, and maintenance of all proposed highway median and
right of way plantings at particular locations in Roanoke County,
and
WHEREAS, the Board of Supervisors of Roanoke County first
endorsed this landscaping/beautification project on June 11, 1996
for the Williamson Road Hollins Village Master Plan and has
appropriated the amount of $30,000 to fund this project and others
for the 1996-1997 fiscal year.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County, Virginia requests that the Virginia Department
of Transportation approve the submitted specifications, and permit
two new landscaped planting areas at locations 1 through 2 as
specified herein:
(1) Northside of US Route it (Williamson Road) at the
intersection of US Route 115 (Plantation Road).
(2) US Route 117 (Peters Creek Road) at US Route 11
(Williamson Road) within the right of way adjacent to
Market Square North Shopping Center and the right of way
adjacent to Moores
BE IT FURTHER RESOLVED that the Board of Supervisors of
1
Roanoke County hereby agrees to pay 100 percent of the total cost
for design, installation, and perpetual maintenance of this project
in lieu of a permit fee or continuous bond at the two new proposed
Gateway Beautification locations.
On motion of Supervisor Johnson to adopt the Resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. A11en, Clerk
Roanoke County Board of Supervisors
cc: File
Terrance L. Harrington, Director, Planning & Zoning
Virginia Department of Transportation
2
1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY,
VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 14, 1997
RESOLUTION 011497-3 REQUESTING FUNDING FROM THE ROANORE
VALLEY RESOURCE AUTHORITY FOR A NEIGHBORHOOD PARR IN THE
MAYFLOWER HILL COMMUNITY
WHEREAS the expectation for a community park, upon the closure
and capping of the Rutrough Road landfill, was set forth in 1973 to
the Mayflower Hills community in which the landfill was sited and
is now closed; and
WHEREAS the former landfill was originally owned by the City
of Roanoke, the County of Roanoke and the Town of Vinton; and
WHEREAS the City, County and Town donated a portion of the
former landfill to the U.S.A. for the Roanoke River Parkway and the
remainder to the Roanoke Valley Resource Authority; and
WHEREAS locating a park of this type on a former landfill is
no longer possible due to current landfill regulations; and
WHEREAS the Mayflower Hills community has worked with Roanoke
County and Explore to site a smaller, neighborhood park on Explore
property; and
WHEREAS the community has defined the key elements of the park
as including: a multi-use ballfield with backstop; kiddie
toys/swings area; picnic shelter with a water fountain, tables,
restrooms and grill area; security lighting; and a half court
basketball play area with one or two hoops; and
WHEREAS the estimated cost of the neighborhood park is
$80,000-$100,000; and
WHEREAS commitments made during the siting of the former
1
r
landfill are as important as current commitments made during the
recent siting of the existing landfill;
THEREFORE BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia as follows:
1. That the Roanoke Valley Resource Authority is hereby
requested to provide the funds for the Mayflower Hills neighborhood
park in the amount of $80,000-$100,000 from funds set aside by the
RVRA to close out the Rutrough Road landfill, and
2. That the Roanoke County Parks and Recreation Department
will be responsible for design and construction of the neighborhood
park, and
3. That the County Administrator and his staff are directed
to meet with the Roanoke Valley Resource Authority to provide
information and assistance in the implementation of this
resolution, and
4. That the Clerk to the Board mail copies of this resolution
to the Roanoke Valley Resource Authority, and
5. That the Clerk to the Board forward copies of this
resolution to the City of Roanoke and the Town of Vinton.
On motion of Supervisor Nickens to adopt resolution as amended
and to forward copies to the City of Roanoke and Town of Vinton,
and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
John Hubbard, CEO, Roanoke Valley Resource Authority
Joyce W. Waugh, Econ Dev Specialist
W. Robert Herbert, Roanoke City Manager
B Clayton Goodman, III, Vinton Town Manager
2
1
ACTION NO.
ITEM NO.
~- ro
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Request to adopt a resolution requesting approval
by the Virginia Department of Transportation for
two proposed gateway beautification sites within
public rights of way in Roanoke County
COUNTY ADMINISTRATOR'S COMMENTS:
~,,,,,~.",,,,,t ~,.a~~
The Williamson Road Hollins Village Master Plan proposes the
creation of landscaped gateways at several locations within the
Williamson Road corridor area. The purpose of these gateway
designs is to improve the aesthetics of the corridor and create a
sense of identify for the community.
VDOT has approved prelimimnary designs for a major
landscaped gateway at the intersection of Williamson Road and
Plantation Road and has also approved the location of street
trees at the intersection of Williamson Road and Peters Creek
Road.
VDOT has requested that Roanoke County adopt the prepared
resolution. The resolution indicates that Roanoke County is
responsible for the cost of this program, and the perpetual
maintenance of these areas.
No new funding is being requested for these two landscape
projects. The Williamson Road/Plantation Road gateway design,
planting, and maintenance is being funded with an FY 96/97 Board
appropriation for this project. Valley Beautiful has awarded the
county with a $1,000 beautification grant for the proposed street
trees at the Williamson Road/Peters Creek Road intersection.
~"" t.l/
2
STAFF RECOMMENDATION:
Staff recommends as follows:
1. That the Board of Supervisors adopt the prepared
resolution.
Respectfully Submitted,
Terrance L. arrin on, AICP
Director o Plann ng and Zoning
Approved,
Elmer C. Hod e
County Administrator
Action
Approved ( )
Denied ( )
Received ( )
Referred
to
Motion by
Vote
No Yes Abs
Eddy
Harrison
Johnson
Minnix
Nickens
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY,
VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JANUARY 14, 1996
RESOLUTION REQUESTING APPROVAL BY THE
VIRGINIA DEPARTMENT OF TRANSPORTATION FOR TWO PROPOSED
GATEWAY BEAUTIFICATION SITES WITHIN PUBLIC RIGHTS OF WAY
IN ROANOKE COUNTY
WHEREAS, the Virginia Department of Transportation has
reviewed specifications for the design, installation, and
maintenance of two new proposed highway right of way planting
locations and shall review specifications for the design,
installation, and maintenance of all proposed highway median and
right of way plantings at particular locations in Roanoke County,
and
WHEREAS, the Board of Supervisors of Roanoke County first
endorsed this landscaping/beautification project on June 11, 1996
for the Williamson Road Hollins Village Master Plan and has
appropriated the amount of $30,000 to fund this project and others
for the 1996-1997 fiscal year.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County, Virginia requests that the Virginia Department
of Transportation approve the submitted specifications, and permit
two new landscaped planting areas at locations 1 through 2 as
specified herein:
(1) Northside of US Route 11 (Williamson Road) at the
intersection of US Route 115 (Plantation Road).
(2) US Route 117 (Peters Creek Road) at US Route 11
(Williamson Road) within the right of way adjacent to
Market Square North Shopping Center and the right of way
adjacent to Moores
BE IT FURTHER RESOLVED that the Board of Supervisors of
Roanoke County hereby agrees to pay 100 percent of the total cost
for design, installation, and perpetual maintenance of this project
in lieu of a permit fee or continuous bond at the two new proposed
Gateway Beautification locations.
THE BOARD OF BUPERVI80R8 OF ROANORE COIINTY, IN REGULAR MEETING
ON THE 14TH DAY OF JANIIARY, 1997, ADOPTED THE FOLLOWING:
RE80LIITION 011497-ii.f AMENDING RESOLUTION 120396-6.C
REQIIESTING ACCEPTANCE OF PENN FOREBT PLACE INTO T88 VIRGINIA
DEPARTMENT OF TRANBPORTATION 8ECONDARY 8Y8TEM.
WHEREAS, the streets described on the attached Additions Form
SR-5(a), fully incorporated herein by reference, are shown on plats
recorded in the Clerk's Office of the Circuit Court of Roanoke
County, and
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street Requirements of
the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
Virginia Department of Transportation to add the streets described
on the attached Additions Form SR-5(A) to the secondary system of
state highways, pursuant to §33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and
unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that the driveway servicing lots 13
thru 19 of Penn Forest Place subdivision are private. Maintenance,
including snow removal, is not a public responsibility. It shall
not be eligible for acceptance into the State Secondary System for
maintenance until it is constructed and complies with all
requirements of the Virginia Department of Transportation for the
addition of subdivision streets current at the time of such
request. Any costs required to cause this street to become
eligible for addition into the state system shall be provided with
funds other than those administered by the Virginia Department of
Transportation, and
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident engineer for the Virginia
Department of Transportation.
Recorded Vote
Moved By: Suaervisor Johnson
Seconded By: None Required
Yeas: SunerVisOY'S Eddy, Minnix, Harrison, Nickens, Johnson
Nays: None
1
A Copy Teste:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
2
ACTION NO.
ITEM NUMBER 1.,. "'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Amendment to Resolution 120396-6.C that requested
acceptance of Penn Forest Place into the Virginia
Department of Transportation Secondary System.
COUNTY ADMINISTRATOR'S COMMENTS: ~ ~~ `L~
~~~
SUMMARY OF INFORMATION:
The Virginia Department of Transportation is requesting that
the following road acceptance condition be included in the
amended resolution. Road acceptance condition: the driveway
servicing lots 13 through 19 of Penn Forest Place Subdivision
is private. Maintenance, including snow removal, is not a
public responsibility. It shall not be eligible for
acceptance into the State Secondary System for maintenance
until it is constructed and complies with all requirements of
the Virginia Department of Transportation for the addition of
subdivision streets current at the time of such request. Any
costs required to cause this street to become eligible for
addition into the state system shall be provided with funds
other than those administered by the Virginia Department of
Transportation. This information was included in the previous
board report but was inadvertently left out of the resolution.
FISCAL IMPACT:
No County funding is required.
1
RECOMMENDATIONS:
The staff recommends. that the Board approve the amendment to
the resolution.
SUBMITTED BY:
r ~~
Arnold Covey;. Dire~tor
of Engineering & I spections
APPROVED BY:
.~ ~~
Elmer C. Hodge
County Administrator--
-----------------------------------------------------------------
ACTION VOTE
Approved ( ) Motion by: No Yes Abs
Denied ( )
Received ( )
Referred
To
Eddy
Harrison
Johnson
Minnix
Nickens
2
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING
ON THE 14TH DAY OF JANUARY, 1997, ADOPTED THE FOLLOWING:
RESOLUTION AME ING RESOLUTION 120396-6.C
REQUESTING ACCEPTANCE OF ASHMO IVE, CREEKVIEW COURT, AND
PORTIONS OF SEDGEWICK DRIVE M T DRIVE INTO THE VIRGINIA
DEPARTMENT OF TRANSPORTATIO SECO RY SYSTEM.
WHEREAS, the streets described on the attached Additions Form
SR-5(a), fully incorporated herein by reference, are shown on plats
recorded in the Clerk's Office of the Circuit Court of Roanoke
County, and
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board the streets meet the
requirements established by the Subdivision Street Requirements of
the Virginia Department of Transportation, and
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
Virginia Department of Transportation to add the streets described
on the attached Additions Form SR-5(A) to the secondary system of
state highways, pursuant to §33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and
unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that the driveway servicing lots 13
thru 19 of Penn Forest Place subdivision are private. Maintenance,
including snow removal, is not a public responsibility. It shall
not be eligible for acceptance into the State Secondary System for
maintenance until it is constructed and complies with all
requirements of the Virginia Department of Transportation for the
addition of subdivision streets current at the time of such
request. Any costs required to cause this street to become
eligible for addition into the state system shall be provided with
funds other than those administered by the Virginia Department of
Transportation, and
BE IT FURTHER RESOLVED, that a certified copy of this
resolution be forwarded to the Resident engineer for the Virginia
Department of Transportation.
Recorded Vote
Moved By:
Seconded By:
Yeas:
Nays:
A Copy Teste:
Mary Allen, Board Clerk
cc: File
Arnold Covey, Director, Engineering & Inspections
Virginia Department of Transportation
-/
•
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Amount
Beginning Balance at July 1, 1996 (unaudited) $7,176,332
Add to Fund Balance from 1995-96 operations 1,440,559
Revised beginning balance at July 1, 1996 (audited) 8,616,891
Oct 8,1996 Public -Private Partnership
Nov 19,1996 Valley Gateway Project
(250,000)
(599,250)
7.92%
Balance at January 14, 1997 $7,767,641 8.58%
r~
Changes below this line are for information and planning purposes only.
Balance from above $7,767,641
Recommended increase in 1996-97 budgeted
revenues based upon 3 month review 2,050,943
Reserve for R.R. Donnelly - Phase II (570,000)
Reserve for Valley Gateway sewer extension (150,000)
Potential Liability (400,000)
$8,698,584 9.60%
Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the
General Fund Unappropriated Balance at 6.25% of General Fund Revenues
1996-97 General Fund Revenues $90,565,107
6.25% of General Fund Revenues $5,660,319
Respectfully Submitted,
•
~ ~ . ~~
Diane D. Hyatt
Director of Finance
of General
Fund Revenues
M:\Finance\Common\Board\Gen96.WK4
•
CAPITAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Amount
Beginning Balance at July 1, 1996 (unaudited)
(Includes final payment from City of Salem which was
received in June 1996)
Sale of surplus equipment during 1995-96
Amount added from 1995-96 operations per rollover policy
Revised beginning balance at July 1, 1996 (audited)
Balance at January 14, 1997
$648,413.00
46,093.00
368,480.00
1,062,986.00
$1.062.986.00 I
Respectfully Submitted,
Diane D. Hyatt
Director of Finance
M:\Finance\Common\B oard\Cap96. WK4
C
•
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIIZGINIA
From 1996-97 Original Budget
August 27, 1996 Public-Private Partnership
October 22, 1996 County share of Sheriffpositions
October 22, 1996 Outside legal counsel for Sheriff
November 19, 1996 Environmental testing at Courthouse
December 17, 1996 Urban Partnership membership
Balance at January 14, 1997
Amount
$305,313.00
(105,220.00)
(11,842.00)
(20,000.00)
(14,015.45)
(5,000.00)
$149.235.55
Respectfully Submitted,
Diane D. Hyatt
Director of Finance
•
M:\Finance\Common\Board\Board96.WK4
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ACTION NO.
ITEM NUMBER ~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:January 14, 1997
AGENDA ITEMS: Statement d the Treasurer's Accountability psr
Investmer>ts and Portfolio Policy, as d December 31, 1996.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
BANKERS ACCEPTANCE:
CENTRAL FIDELITY 1,183,840.57
CRAIGIE 992,908.81
PAINE-WEBBER 995,558.33
SIGNET 2,522,512.33
WHEAT 1ST 3,220,891.24 8,915,311.08
CERTIFICATE OF DEPOSITS:
SOUTHWEST VIRGINIA 8AVING8 & LOAN 100,000.00 100,000.00
COMMERICAL PAPER:
CENTRAL FIDELITY 1,987,512.22
CRAIGIE 992,197.22
CRESTAR 4,959,583.90
PAINE-WEBBER 1,984,391.87
SIGNET 4,998,472.22 14,922,137.23
FEDERAL CREDIT:
PAINE-WEBBER 995,924.44 995,924.44
LOCAL GOVT INVESTMENT POOL:
GENERAL FUND 10,408,089.18
RESOURCE AUTHORITY 1,580,318.89 11,988,405.85
REPURCHASE AGREEMENT:
FIRST VIRGINIA 5,812,000.00 5,812,000.00
CASH INVESTMENTS:
CENTRAL FIDELITY 1,000,000.00
COMMONWEALTH (& W1ST) 2,023,991.94
COMMONWEALTH (RES. AUTH.) 5,058,534.73 8,080,526.87
TOTAL 50,814,305.27
STAFF RECOMMENDATION:
Respectfully Submitted Ap by;
`a'
• Anderson Elmer C. Hodge
dy Treasurer County Adminlstrator
ACTION VOTE
APPS ()Motion by: No Yes Abs
Denied () Eddy
Received () Johnson
Referred () Harrison
To () Minnbc
Nidcens
ACTION #
ITEM NIIMBER
AT A RBGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE
COIINTY, VIRGINIA HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM:
Work Session for the County of Roanoke Six Year Secondary
System Construction Plan for Fiscal Year 1997 through 2003 in
review of the Revenue Sharing Priority List for 1997-98.
COIINTY ADMINISTRATOR'S COMMENTS:
In accordance with Section 33.1-70.01 of the Code of Virginia
and the policy of the Virginia Department of Transportation,
the Board of Supervisors has requested to revise and update
the Six Year Secondary Road Construction Plan every year.
The County staff and representatives of the Virginia
Department of Transportation have requested this work session
to review and finalize the proposed plan.
The Six Year Construction Plan, and the Revenue Sharing
Priority List for Fiscal Year 1997-98 are enclosed for your
review and discussion.
This plan developed jointly by VDOT and County staff was
developed by reviewing the current construction plan and
requests received by County citizens and the Board of
Supervisors during the past,two years.
a
.. 1
ALTERNATIVES AND IMPACTS
No fiscal impact to County funds is involved.
STAFF RECOMMENDATION
Staff requests that the Board of Supervisors conduct a work
session on the Six Year Secondary Road Construction Plan for
1997-2003 in order that it may be finalized and advertised for
a Board of Supervisors Public Hearing meeting on January 28,
1997.
ITTED BY:
n /1
of Engineering & Ind
--------------------
Approved ( )
Denied ( )
Received ( )
Referred
To
APPROVED BY:
C%~~
or Elmer C. Hodge
pections County Administrator
ACTION VOTE
Motion by: No Yes Abs
Eddy
Harrison
Johnson
Minnix
Nickens
' TABLE OF CONTENTS
' AGENDA PAGE(S)
1. SIX YEAR SECONDARY CONSTRUCTION PLAN FOR FY 97-03
a. INTRODUCTION 1
b. COUNTYWIDE ITEMS 2-3
-RURAL ADDITION PRIORITY LIST 4-5
LIST
' c. INCIDENTAL CONSTRUCTION ITEMS 6
d. NUMBERED PROJECTS 6
' 1. PROJECTS SCHEDULED TO RECEIVE 7-28
FUNDING IN FY 97/98
' 2. PROJECTS ADDED/REVISED 29-32
' 3. PROJECTS CONSIDERED/NOT ADDED 33-34
e. VDOT'S SIX YEAR ROAD PLAN 35-41
2. REVENUE SHARING FOR FY 97-98
a. INTRODUCTION 42
b. REVENUE SHARING PRIORITY LIST & MAPS 43-84
c. PROJECTS CONSIDERED/NOT ADDED 85-87
d. VDOT'S REVENUE SHARING FORM 88-95
J
COUNTY OF
SIX YEAR SECONDARY
FOR FY 1997
ROANORE
CONSTRUCTION PLAN
THRU 2003
C
1
ii
1. a. INTRODUCTION:
Roanoke County and the Virginia Department of Transportation
(VDOT) are continuously reviewing and updating the current six year
plan. Staff receive requests throughout the year concerning
secondary roads in Roanoke County. The requests are reviewed and
classified as maintenance or construction. Maintenance items are
normally referred to VDOT's resident engineer by letter, or
verbally, for correction. Construction requests are put on file to
be reviewed during the six year plan and revenue sharing yearly
updates. These requests normally require additional funding and/or
engineering.
VDOT and Roanoke County staff have reviewed and evaluated each
' request for inclusion in the six year plan or revenue sharing
program. In deciding which projects would be included, staff
considered traffic counts, existing and future development,
pavement conditions, drainage, safety, and the economic benefit.
' We cannot fund all the requests received due to budget constraints;
therefore, we have prioritized the requests based upon the criteria
above.
' Roanoke County's allocation this year is estimated to be
approximately $2.4 million and $2.5 million per year over the next
' five years. Due to the high cost associated with road
construction, we need to be selective and supportive of the
projects we identify on the six year plan. Staff has included
roads which are substandard and have a high, or a potentially high,
traffic count due to proposed or existing development.
The Board of Supervisors is required by State law to review
' and update the six year plan every other year. However, due to the
recent funding changes (ISTEA Act 1991), VDOT has requested, that
the Board of Supervisors update the plan every year.
' There are three funding categories in the six year plan:
COUNTYWIDE ITEMS, INCIDENTAL ITEMS, AND NUMBERED PROJECTS. Unpaved
roads are included under Numbered Projects. Staff will attempt to
' summarize each category and project on the following pages.
i
1. b. COUNTYWIDE ITEMS:
Items included in this category are traffic signs, entrance
culverts and rural addition roads. Since Roanoke County's rural
addition list (pages 4 & 5) is very long, we have included the
maximum ($122,964) allowed by State law. An additional $47,035 has
been allocated to handle traffic signs and entrance culverts for a
total budget of $170,000. The following is a review of each road
anticipated to be completed or worked on in the next year:
CAMNEY LANE: VDOT completed this street recently.
' Restoration has not been completed and additional maintenance
will be required.
' PINRARD COURT (VALLEY AVENUE AND PINRARD STREET): We recently
submitted the construction documents to VDOT and construction
should be scheduled sometime next summer. Staff will meet
with the property owners later this year to explain the
construction process. We have included additional money in
the revenue sharing plan ($80,000) over the past years to pay
for the drainage and road improvements on the existing state
roads but additional money may be needed for utility
relocation. Roanoke County and VDOT will have to pay for some
utility relocations.
' Rural addition estimate: $ 86,000
Utility adjustment estimate. $ 15,000 (County Share)
Existing state roads estimate:$ 80,000
' Total cost estimate: $181,000
SAGEWOOD CIRCLE: Staff was unable to work out a plan to
satisfy VDOT and the property owners and staff recommends this
' project be dropped from the rural addition priority list.
ROW documents are near completion for LAREDALE ROAD and staff
' will submit to VDOT for acceptance within the next couple of
months.
' VDOT and County staff in cooperation with the property owners
accepted a portion of YALE DRIVE into the secondary system.
' Staff contacted the property owners on CABIN CREEK DRIVE to
begin work (field survey and preliminary engineering) but ROW
problems were uncovered and staff may have to drop this
project from the list.
' If the problems on Cabin Creek Drive cannot be worked out,
staff anticipates work beginning on LAWYER DRIVE within the
' next year.
' We received a petition for the following road and have added
this road to our rural addition list as priority number 23:
' RURAL ADDITIONS ADDED
RIVERVIEW ROAD.
0
J
u
RIIRAL ADDITION PRIORITY LIST
1997-98
' ROAD DISTANCE
(1) Cabin Creek Dr. 500'
(2) Lawyer Dr. 1600'
' (3) Autumn Dr. 700'
' (4) Bluebird Ln 3400'
.
' (5) Creekside Dr. 1100'
' (6) Artrip Ln. 300'
' (7) Smokey Ridge Rd. 800'
'
(8) Indian Hill Rd. 1300'
(9) Hemlock Ave. 1500'
' (10) Raintree Rd. 2600'
(li) t Mt
Ci
Ch
t 500'
n.
r.
es
nu
' (12) Southview Dr. 800'
(13) Williams Ave. 300'
' (14) Lucado St. 700'
FAMILIBS PROSLSNS BSTIMATSD
SBRVED 388N COST
6 Right of way and drainage $ 60,000
easement required.
Significant property damage.
8 Drainage problems. $120,000
Walls in right-of-way.
Speculative interest.
3 Right-of-way and drainage $ 50,000
easement required.
Speculative interest.
9 Drainage easement required. $170,000
Speculative interest.
3 18~ grade. Speculative $ 80,000
interest.
4 Right-of-way and drainage $ 20,000
easement required.
6 Right-of-way and drainage $ 60,000
easements required. Turn-
around area may be a problem.
Private property damage.
4 Right-of-way and drainage $105,000
easements required.
Speculative interest.
5 Right-of-way and drainage $150,000
easements required.
Significant private
property damage.
15 Right-of-way and drainage $325,000
easements required.
Adjacent to Parkway.
6 Right-of-way and easements $ 37,500
required.
5 Right-of-way and easements $ 80,000
required.
6 Right-of-way easements $ 22,500
required.
5 Right-of-way easements $ 87,500
required.
4
FAMILIES PROBLBNS ESTIMATED
ROAD DISTANCE SERVED SEEN COST
(15) Kathryn Dr. 790' 4 ROW required, stream $ 60,000
crossing and difficult
horizontal alignment.
i 000
60
(16) Harmony Ln. 900' 8 nage
Right-of-way and dra $ ,
easement required.
' (17) Empire Ln. 370' 3 Possible speculative $ 20,000
involved.
' (18) Alcoa Rd. 1109' 8 APCO lines, row required, $ 82,500
stormwater management
(19) Willow Valley 3600' 4 ROW required, possible $ 270,000
speculative interest, SWM.
(20) Falling Crk. 800' 3 Adjacent to Wolf Creek, $ 60,000
ROW required, spec interest
(21) Rusty Rd. 300' 7 ROW required, steep terrain, $ 45,000
sight distance problems.
(22) Crescent Ln. 1000' 11 ROW required, spec. interest, $ 75,000
Woodland Ln utility reloc.
(23) Riverview Rd. 1200' 5 ROW required, spec. interest. $ 90,000
5
1. c. INCIDENTAL CONSTRUCTION:
Items include minor construction which can be completed
normally within one year such as: pavement overlays, drainage
improvements and minor curve improvements. Staff has not included
any funds for incidental construction in the six year plan. All
incidental items have been funded under the revenue sharing program
for this year.
The use of the revenue sharing funds for incidental projects
is based on the assumption that Roanoke County will participate in
the revenue sharing program. If the Board decides not to
participate, we will incorporate approximately $120,000 from the
six year road plan funds and follow the priority established by the
revenue sharing project list (pages 88-95).
1. d. NUMBERED PROJECTS:
The bulk of Roanoke County's allocation goes toward numbered
projects. This year, staff anticipates approximately $2.4 million
to be spent for reconstruction. The entire six year plan is
enclosed for your review (pages 35-41).
Since the balance to complete the roads currently on the six
year plan is 4.7 million, staff has only added one new project and
expanded the scope of work to another on the six year plan.
Following is a summary of our current and proposed plan for next
year:
The following roads have been completed or have received
sufficient funds to be completed, and no longer appear on the six
year plan:
BENOIS ROAD RECONSTRUCTION, CRESTHILL DRIVE BRIDGE
REPLACEMENT, GLADE CREEK ROAD RECONSTRUCTION, AND CLEARWATER AVENUE
BRIDGE REPLACEMENT are complete.
ARDMORE DRIVE BRIDGE REPLACEMENT is still under construction
and should be completed within a couple of weeks.
6
ROANOKE COUNTY
SECONDARY SYSTEM
SIX YEAR ROAD PLAN FOR
FISCAL YEAR 1997-2003
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VIRGII~IIA DEPARTMENT
OF
TRANSPORTATION
(SALEM DISTRICT)
\ 1838 /
' 1. d. 3.
ROADS CONSIDERED, BUT NOT ADDED (INSUFFICIENT FUNDS)
MERRIMAN ROAD:(next phase) Since the school bond
referendum did not pass, staff did not add this phase to
the plan; however, this section of road eventually will
need to be reconstructed.
' CARVINS COVE DAM ROAD: Frontage road adjacent to
interstate 81 at the end of Plantation Road. Future
commercial potential.
INDIAN HEAD ROAD: Replace existing low water bridge on
BOHON HOLLOW ROAD. As stated last year, bridge records
indicate the bridge is in fair condition. Staff did meet
with property owners this past year, their biggest
concern was no access during high water and the posted
weight limit. We discussed an alternate access if and
t when the bridge needed replacing. We left a rural
addition petition; however, we have not received their
request. Staff will evaluate the bridge again next year.
HONEYSUCKLE ROAD: This is an unpaved road and only a
short section of road meets the minimum vehicles per day
requirement. Staff will continue to monitor traffic
' counts.
CROWELL GAP ROAD: Updated traffic counts were
' insufficient.
DRY HOLLOW ROAD: Improve road under railroad bridge.
With the possible improvement to the old YMCA camp,
traffic may increase and warrant future consideration.
We may ask for safety enhancement funds, if applicable.
MONCAP TRAIL: Unpaved road which does not meet minimum
vehicles per day.
' TWO FORD ROAD, HARDY ROAD, HERSHBERGER ROAD, VIEW AVENUE,
POPLAR DRIVE MANASSAS DRIVE AND FRANKLIN STREET were
evaluated, but not considered a high priority at this
' time. Staff will review these projects in the field to
determine if revenue sharing funds could be utilized to
correct the worst areas.
' TRAFFIC SIGNAL AT TECHNOLOGY DRIVE (VALLEY TECH PARR)
VDOT has notified us that the intersection does not
warrant a traffic light based upon the existing traffic
' counts.
33
~~
L~~'
LILA DRIVE is a private road.
into the State's Secondary
addition program or under
standards.
The road could be taken
System under the rural
the subdivision street
GLENMARY DRIVE This frontage road is part of the State's
Primary and Interstate System and any funding to upgrade
this road would come from the Primary and Interstate Six
Year Plan. Revenue sharing funds or industrial access
funds may be used. Staff will be glad to review this
situation again, when and if, the rezoning is approved.
There is a "limited access line" associated with this
road.
BIKEWAY PLAN The Metropolitan Planning Organization (MPO)
and the Transportation Technical Committee have reviewed
the existing plan and made recommendations. The MPO and
Bicycle committee will present their plan to the Board
later this year.
34
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183a
COUNTY OF ROANOKE
REVENUE SHARING
FOR FISCAL YEAR
1997-1998
VIRGII~IIA DEPARTMENT
OF
TRANSPORTATION
(SALEM DISTRICT)
C
1
1
1
1
C
1
r_
l
1
REVENUE SHARING
2. a. INTRODUCTION:
The Virginia Department of Transportation (VDOT) annually
provides counties the opportunity to receive State matching funds
for the construction, maintenance, and improvements to primary and
secondary roads in the State's highway system. The Commonwealth of
Virginia provides ten million dollars for the matching program and
limits participating localities to $500,000 each. However, if more
or less than 20 counties participate, our share of money will be
reduced/increased proportionately. Last year Roanoke County's
matched funds were reduced approximately $141,090 ($282,180 total).
However, supplemental funding added back approximately $50,000
($100,000 total) which reduced the impact to our revenue sharing
priority list. All of the projects (see priority # 1- 5, page 43)
reduced or cut from last year's list are a high priority this year
or have been addressed with maintenance funds.
Roanoke County and the Virginia Department of Transportation
staff have been continuously reviewing and evaluating streets and
drainage requests throughout the year. In addition to reviewing
citizens inquiries, staff contacted Roanoke County's Economic
Development Department, Utility Department and VDOT's area
superintendents.
VDOT and County staff have reviewed and evaluated each request
received for inclusion in the revenue sharing plan (see pages 43-
84). In deciding which projects would be included, the following
criteria was used; traffic counts, pavement width (18' or greater
for plant mix) existing and future development, overall pavement
conditions (alligator cracking, depressions and utility cuts),
drainage, vehicular safety, and the economic benefits.
42
ROANOKE COUNTY
DESIGNATION OF FUNDS FOR
FY 97-98 REVENUE SHARING
KEFFER ROAD
PROPOSED IMPROVEMENTS
ROANOKE COUNTY
DESIGNATION OF FUNDS FOR
FY 97-98 REVENUE SHARING
PROPOSED IMPROVEMENTS
CASTLE ROCK ROAD
ROANOKE COUNTY
DESIGNATION OF FUNDS FOR
FY 97-98 REVENUE SHARING
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CAVALIER DRIVE
PROPOSED IMPROVEMENTS
ROANOKE COUNTY
DESIGNATION OF FUNDS FOR
FY 97-98 REVENUE SHARING
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STARMOUNT AVENUE,
VIVIAN AVENUE
ROANOKE COUNTY
DESIGNATION OF FUNDS FOR
FY 97-98 REVENUE SHARING
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~ DESIGNATION OF FUNDS FOR
5.~~'~
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hq FY 97-98 REVENUE SHARING
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COACHMAN CIRCLE
PROPOSED IMPROVEMENTS
ROANOKE COUNTY
DESIGNATION OF FUNDS FOR
FY 97-98 REVENUE SHARING
~ Tharoes Dr.
~ ~37
Bower Road
Rt. 13fl6
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d
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Rt. 166a ~
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FONTAINE DRIVE,
FONTAINE CIRCLE
PROPOSED IMPROVEMENTS
ROANOKE COUNTY
DESIGNATION OF FUNDS FOR
FY 97-98 REVENUE SHARING
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BOULEVARD
PROPOSED IMPROVEMENTS
ROANOKE COUNTY
DESIGNATION OF FUNDS FOR
FY 97-98 REVENUE SHARING
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PROPOSED IMPROVEMENTS
wALTON LANE,
HICKORY HILL DRIVE
ROANOKE COUNTY
DESIGNATION OF FUNDS FOR
FY 97-98 REVENUE SHARING
t69~ Rt 1
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BELLE MEADE,
MERRIMAN ESTATES
PROPOSED IMPROVEMENTS
ROANOKE COUNTY
DESIGNATION OF FUNDS FOR
FY 97-98 REVENUE SHARING
~hr~5t~e Ln. Rt. 170,9
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SUGAR LOAF
HILLS
PROPOSED IMPROVEMENTS
ROANOKE COUNTY
DESIGNATION OF FUNDS FOR
FY 97-98 REVENUE SHA RING
r b ~ Rt ~1L02 J ~ ~~ R<, 639
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PROPOSED IMPROVEMENTS
ROANOKE COUNTY
DESIGNATION OF FUNDS FOR
FY 97-98 REVENUE SHARING
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SUBDIVISION
PROPOSED IMPROVEMENTS
ROANOKE COUNTY
DESIGNATION OF FUNDS FOR
FY 97-98 REVENUE SHARING
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PROPOSED IMPROVEMENTS
ROANOKE COUNTY
DESIGNATION OF FUNDS FOR
FY 97-98 REVENUE SHARING
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PROPOSED IMPROVEMENTS
ROANOKE COUNTY
DESIGNATION OF FUNDS FOR
FY 97-98 REVENUE SHARING
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PROPOSED IMPROVEMENTS
ROANOKE COUNTY
DESIGNATION OF FUNDS FOR
FY 97-98 REVENUE SHARING
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DESIGNATION OF FUNDS FOR
FY 97-98 EVENUE SHARING
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PROPOSED I'YfPROVEMENTS
ROANOKE COUNTY
DESIGNATION OF FUNDS FOR
FY 97-98 REVENUE SHARING
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DESIGNATION OF FUNDS FOR
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PROPOSED IMPROVEMENTS
ROANOKE COUNTY
DESIGNATION OF FUNDS FOR
FY 97-98 REVENUE SHARING
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NEWPORT ROAD
PROPOSED IMPROVEMENTS
' 2. b. ROADS CONSIDERED, BUT NOT ON THIS YEAR'S LIST:
RED LANE EXTENSION: Additional requests were received last
' year to install guard rail and improve ditches on this road.
Staff contacted the property owners by mail but we have
acquired the necessary ROW improvements. Staff will continue
to contact the property owners schedule this year or possibly
next year.
MEACHAM ROAD, KELLEY STREET AND TWINE HOLLOW ROAD: Staff
1 again evaluated these streets for inclusion in the revenue
sharing program but they were not considered a high priority.
' BONSACR ROAD was evaluated last year but VDOT slurry sealed
recently and staff will wait for a couple of years to
reevaluate.
' GIVENS-TYLER ROAD: Staff again contacted the property owners
to acquire additional row to improve the sight distance at the
intersection of Allegheny Drive and we also had members from
the civic to inquire but we have not heard back from the
property owners. We will continue to touch basis since this
area is a concern to the traveling public.
t
Again, staff reviewed the roads in ANDREW LEWIS SUBDIVISION
for plant mix but the drainage still has not been addressed.
Ellen Drive (Revenue Sharing 95) still has not been completed.
GRANDIN ROAD EXTENSION: was evaluated and is showing signs of
pavement deterioration; however, staff received a concept plan
for thirty lot subdivision and staff has decided to wait until
construction is further along to resurface the road.
VIEWPOINT AVENUE, PLEASANT RUN DRIVE, AND SCENERY DRIVE: Last
year staff received a letter requesting that these roads be
resurfaced. An inspection revealed the pavement was too
narrow but several sight distance problems were identified.
Also, a turnaround was needed on Viewpoint Avenue. Staff wrote
letters to the property owners on Viewpoint Avenue and Scenery
Drive, but was unable to acquire the necessary easements or
ROW. Staff will drop these roads from future consideration.
Lakedale road (future rural addition road) is adjacent to
HIGHFIELDS ROAD and staff will evaluate during re-construction
of this road.
85
' ORCHARD HILL DRIVE AND ORCHARD CIRCLE were reviewed and it was
determined that plant mix could be delayed for another year or
more. Also, there are several other streets that are surface
' treated but are in good shape and staff would like to complete
all the roads the next time any resurfacing is completed in
this area.
' Staff evaluated the streets in the SPRING GROVE area, but VDOT
recently slurry sealed these roads.
Staff considered the roads in the ETON HILL area last year and
reviewed again this year, but VDOT recently slurry sealed and
staff will evaluate in a couple of years. Recently, a
' drainage problem has occurred due to development and if the
developer does not correct, staff will review the drainage
system next year.
There is a drainage concern on SHORTHORN DRIVE which staff
reviewed last year, but it was determined not to be a high
priority at this time. Engineering plans and a cost estimate
needs to be done prior to including in the revenue sharing
program.
Guard rail was requested along OLD MILL ROAD at the
' intersection of SOLONEVICH ROAD (private road). Additional
shoulder is needed to install guard rail but there is not
enough embankment to build. Staff will drop this request from
our files.
Staff received a petition to resurface the streets in
HIGHFIELDS FARM SUBDIVISION off of rte 221. These roads were
in decent shape compared to the approved list. Staff will
continue to monitor these roads for future consideration.
Staff also received a petition to resurface the roads in
BARRENS VILLAGE. This subdivision is fairly new and if VDOT
does not slurry seal or patch by next year, staff will again
review these streets to be included in the revenue sharing
program.
' Staff included several roads in the PENN FOREST AREA; however,
several other streets in the same vicinity are borderline but
funds are insufficient.
The Catawba Civic group requested work to be done to
BLACKSBURG ROAD and staff evaluated for plant mix and
drainage; however, funds are insufficient.
VDOT's area superintendent requested CARVINS COVE ROAD receive
plant mix; however, insufficient funds.
86
Economic development requested a traffic signal be installed
at the entrance to VALLEY TECH PARR; however, VDOT will not
install the signal until the park generates enough traffic to
warrant a signal.
Late last year, staff received a complaint concerning a sight
' ~ distance problem turning onto WALTON LANE from Keagy road.
Staff contacted the property owners and has received one
authorization. We will continue to speak with the other
property owner. If we get the authorization, we may add and
' delete/reduce other projects on this years list.
Staff funded the worst section of BARBORWOOD ROAD but
additional sections are close to requiring plant mix. Staff
' will evaluate again next year. Staff also evaluated GLADDEN
ROAD but the pavement width was inadequate.
Ever since Roanoke County improved the sewer main along GARST
MILL ROAD, we have received several requests to install guard
rail and staff reviewed but funds were insufficient.
' Over the past couple of years, staff has received complaints
concerning the lack of turn-around at the end of several state
' maintained roads (ALPINE ROAD, LOCRHART DRIVE, BENDING OAR
DRIVE AND WILSON MOUNTAIN ROAD).; however, staff has been
unable to find the time to inquire about the necessary ROW.
This concludes our presentation on the revenue sharing
program. Again, if you have any questions or require additional
' information prior to the Board Meeting, please do not hesitate to
contact VDOT or our staff.
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a
AT A REGIILAR MEETING OF THE BOARD OF SIIPERVI80R8 OF ROANORB
COIINTY, VIRGINIA, HELD AT THE ROANOKE COIINTY ADMINISTRATION
CENTER ON TIIESDAY, JANIIARY 14,1997
RESOLIITION 011497-12 CERTIFYING E%ECIITIVE MEETING WA8
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia
has convened an executive meeting on this date pursuant to an
affirmative recorded vote and in accordance with the provisions of
The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a
certification by the Board of Supervisors of Roanoke County,
Virginia, that such executive meeting was conducted in conformity
with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, hereby certifies that, to the best of
each members knowledge:
1. Only public business matters lawfully exempted from open
meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified in
the motion convening the executive meeting were heard, discussed or
considered by the Board of Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification
Resolution, and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
cc: File
Executive Session
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
O~ ROANp,).~
ti• ',~
~ c'~
°v a
,4~;
7838
COUNTY ADMINISTRATOR
ELMER C. HODGE
(540) 772-2004
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
FAX (540) 772-2193
January 15, 1997
BOARD OF SUPERVISORS
BOB L. JOHNSON, CHAIRMAN
HOWNS MAGISTERIAL DISTRICT
HARRY C. NICKENS, VICE-CHAIRMAN
VINTON MAGISTERIAL. DISTRICT
LEE B. EDDY
WINDSOR HILLS MAGISTERIAL DISTRICT
FENTON F. "SPIKE" HARRISON, JR.
CATAWBA MAGISTERIAL DISTRICT
H. ODELL "FUZZY" MINNIX
CAVE SPRING MAGISTERIAL DISTRICT
(540) 772-2005
Ms. Carolyn Pence
1826 Cranwell Drive
Vinton, VA 24179
Dear s. ~-C~e.~t.~-~/r1..~
The members of the Roanoke County Board of Supervisors have
asked me to express their sincere appreciation for your years of
service. on the Roanoke County Library Board. A11ow me to
personally thank you for the time that you served on this Board.
Citizens responsive to the needs of their community and
willing to give of themselves and their time are indeed all too
scarce. Roanoke County is fortunate indeed to have benefited from
your unselfish contribution to our community.
As a small token of appreciation, we enclose a Certificate of
Appreciation for your service to Roanoke County.
Sincerely,
Bob L. Johnson, Chairman
Roanoke County Board of Supervisors
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Enclosure
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MARY H. ALLEN, CMC
CLERK TO THE BOARD
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(703) 772-2005
FAX (703) 772-2193
January 15, 1997
Mr. J. Lee Osborne, Chairman
Fifth Planning District Commission
P. O. Box 2569
Roanoke, VA 24010
Dear Mr. Osborne:
BRENDA J. HOLTON
DEPUTY CLERK
Attached is a copy of Resolution No. 011496-7 establishing a Regional
Alliance under the 1996 Virginia Regional Competitiveness Act. This resolution
was adopted by the Board of Supervisors at their meeting on January 14, 1997.
At the meeting, the Board also appointed Bob L. Johnson, Chairman,
Roanoke County Board of Supervisors, and Elmer C. Hodge, County Administrator
to serve as members of the Organizing Board of Directors.
If you need further information, please do not hesitate to contact me.
Sincerely,
Mary H. Allen, CMC
Clerk to the Board of Supervisors
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Attachment
cc: Wayne Strickland, Executive Director, SPDC
Bob L. Johnson, Chairman, Roanoke County Board of Supervisors
Elmer C. Hodge, Roanoke County Administrator
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MARY H. ALLEN, CMC
CLERK TO THE BOARD
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(703) 772-2005
FAX (703) 772-2193
January 15, 1997
Dr. Fred P. Roessel, Jr.
Executive Director
Blue Ridge Community Services
301 Elm Avenue, SW
Roanoke, VA 24016-4026
Dear Dr. Roessel:
BRENDA J. HOLTtJN
DEPUTY CLERK
This is to advise that at their meeting on Tuesday, January
15, 1997, the Board of Supervisors voted unanimously to ratify the
appointment of Robert Lee as an at-large member of the Blue Ridge
Community Services Board of Directors. Mr. Lee's term is for
three years and will expire December 31, 1999.
On behalf of the supervisors and the citizens of Roanoke
County, please convey to Reverend Lee our sincere thanks and
appreciation for his willingness to accept this appointment.
Sincerely,
`-fY1~z.~.~.- J~ • Q..LL..t..~....
Mary H. Allen, CMC
Clerk to the Board of Supervisors
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cc: Mr. Robert Lee
Clerk, Vinton Town Council
Clerk, Roanoke City Council
Clerk, Salem City Council
Clerk, Botetourt County Board of Supervisors
Clerk, Craig County Board of Supervisors
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MARY H. ALLEN, CMC
CLERK TO THE BOARD
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(703) 772.2005
FAX (703) 772-2193
January 15, 1997
Mrs. Connie Goodman
438 Bush Drive
Vinton, VA 24179
Dear Mrs. Goodman:
BRENDA J. HOLTON
DEPUTY CLERK
I am pleased to inform you that, at their meeting held on
Tuesday, January 14, 1997, the Board of Supervisors voted
unanimously to appoint you as a member of the Library Board,
representing the Vinton Magisterial District, for a four-year term.
Your term began on December 31, 1996, and will expire December 31,
2000.
State law provides that any person elected, re-elected, or
appointed to any public body be furnished a copy of the Freedom of
Information Act. Your copy is enclosed. We are also sending you
a copy of the Conflict of Interest Act.
State law requires that you take an oath of office before the
Clerk of the Roanoke County Circuit Court. This oath must be
administered prior to your participation on this Board. Please
telephone Steven A. McGraw, at 387-6205, to arrange to have this
oath administered, and Mr. McGraw has asked that you bring this
letter with you.
On behalf of the Supervisors and the citizens of Roanoke
County, please accept our sincere thanks and appreciation for your
willingness to accept this appointment.
Sincerely,
Mary H. Allen, CMC Chairman
Clerk to the Board of Supervisors
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Enclosures
cc: Spencer Watts, Director, Libraries
Steven A. McGraw, Clerk, Circuit Court
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COUNTY ADMINISTRATOR
ELMER C. HODGE
(540) 772-2004
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
FAX (540) 772-2193
January 15, 1997
BOARD OF SUPERVISORS
BOB L. JOHNSON, CHAIRMAN
HOW NS MAGISTERIAL DISTRICT
HARRY C. NICKENS, VICE-CHAIRMAN
VINTON MAGISTERIAL DISTRICT
LEE B. EDDY
WINDSOR HILLS MAGISTERIAL DISTRICT
FENTON F. "SPIKE" HARRISON, JR.
CATAWBA MAGISTERIAL DISTRICT
H. ODELL "FUZZY" MINNIX
CAVE SPRING MAGISTERIAL DISTRICT
(540) 772-2005
Mr. J. Lee Osborne, Chairman
Fifth Planning District Commission
P. O. Box 2569
Roanoke, VA 24010
Dear Mr. Osborne:
Attached is a copy of Resolution No. Ol 1497-7 establishing a Regional
Alliance under the 1996 Virginia Regional Competitiveness Act. This resolution
was adopted by the Board of Supervisors at their meeting on January 14, 1997.
At the meeting, the Board also appointed Bob L. Johnson, Chairman,
Roanoke County Board of Supervisors, and Elmer C. Hodge, County Administrator
to serve as members of the Organizing Board of Directors.
If you need further information, please do not hesitate to contact me.
Sincerely,
Mary H. Allen, CMC
Clerk to the Board of Supervisors
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Attachment
cc: Wayne Strickland, Executive Director, SPDC
Bob L. Johnson, Chairman, Roanoke County Board of Supervisors
Elmer C. Hodge, Roanoke County Administrator
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MARY H. ALLEN, CMC
CLERK 70 THE BOARD
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P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(703) 772-2005
FAX (703) 772.2193
January 16, 1997
BRENDA J. HOLTON
DEPUTY CLERK
Mr. W. Robert Herbert Mr. B. Clayton Goodman, III
Roanoke City Manager Vinton Town Manager
215 Church Avenue, SW P. O. Box 338
Roanoke, VA 24011 Vinton, VA 24179
Dear Mr. Herbert and Mr. Goodman:
Attached is a copy of Resolution No. 011497-3 requesting
funding from the Roanoke Valley Resource Authority for a
neighborhood park in the Mayflower Hills community. Also enclosed
is a copy of the Board Report which contains the background of the
issues that led up to this request as well as a detailed history.
This resolution was adopted by the Board of Supervisors at
their meeting on Tuesday, January 14, 1997.
If you need further information, please do not hesitate to
contact me.
Sincerely,
.~
Mary H. Allen, CMC
Clerk to the Board of Supervisors
Attachments
cc: John Hubbard, CEO, RVRA
Joyce Waugh, Econ Dev Specialist
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MEMO
To: Board of Supervisors ~~,Q, n
From: Elmer C. Hodge, County Administrator ~!~ ~" U
Subject: Board Report on Request from Valley Metro
Date: January 10, 1997
Attached is a draft of the Board Report prepared concerning Valley Metro's request for a
subsidy for STAR. We want to finalize the report on Monday, and add it to the agenda on
Tuesday for action. Please let me know if you have any questions or concerns on this issue.
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Review of the Paratransit Services to the Residents of Roanoke County
and Consideration of a Request from Valley-Metro to Subsidize STAR
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The City of Roanoke and the Greater Roanoke Transit Company (Valley Metro) have
notified the County that STAR service will not be provided to the County as of July 1, 1997 unless
the County subsidizes the system in the amount of $35,250. GRTC is making this change due to
a reduction in Federal subsidies. The County's future share would likely increase, as federal
subsidies are reduced in the future. STAR is the paratransit service provided by Valley Metro in
compliance with the American with Disabilities Act (ADA) requirement to serve physically
challenged individuals. ADA requires service be provided within three-fourths of a mile radius of
a public transportation system's fixed route, within the system's locality or along a route contracted
with other localities. A less expensive and Valley-wide solution is to increase the time slots
available on CORTRAN to provide the needed transportation.
SUMMARY OF INFORMATION:
The following information is a background of publicly funded transportation systems in
Roanoke County and possible changes in the service delivery which the Board of Supervisors may
wish to consider.
CORTRAN
CORTRAN is provided by the Unified Human Services Transportation Systems, Inc.
(RADAR) and offers free curb-to-curb transportation service for qualified elderly or physically
challenged persons needing ADA-type paratransit services. Roanoke County residents can ride
anywhere within the perimeter of Roanoke County, including points within the City of Roanoke,
City of Salem, or Town of Vinton. Qualified riders for the elderly program must be at least 60 years
old and certified by the League of Older Americans. Persons qualifying as physically-challenged
under the ADA paratransit category must be certified by Easter Seals. This is a voluntary program
provided by the County and is not considered a public transportation system.
The service operates Monday -Friday, 9:00 a.m. - 4 p.m. and requires users to phone one
week in advance to schedule a time slot for pick up and delivery. RADAR uses its available van
resources and the County has the use of time slots equivalent to the use of two vans. Each time slot
averages 45 minutes per one-way trip or 18 one-way trips for this program per day. Obviously, there
are times when multiple persons can be picked up at a given point and the number of actual time
slots used may vary slightly.
RADAR has assisted the County in obtaining grants of State/Federal dollars to assist in the
purchase/replacement of ADA accessible vans. The County pays $69,288 annually for this service.
Based on an annual average of 4,900 one-way trips, this translates to an average cost of $14.14 per
one-way trip.
Analysis of CORTRAN ridership for the month of December, 1996, shows that 51 different
clients were served with utilization ranging from 1 person using the service 20 times (40 one-way
trips) to 16 people using the service once during the month (32 trips) and several instances of
multiple people being picked up at the same site for a trip to the same destination.
The purpose of the CORTRAN trips include business transactions, medical appointments,
socialization, and class attendance.
STAR
STAR service is also operated by RADAR for Valley Metro and provides paratransit service
for the City of Roanoke and the area served by Valley Metro. STAR operates on the same Monday -
Saturday schedule used by Valley Metro from 5:45 a.m. - 6:45 p.m. STAR is required to operate
within three-fourths of a mile of the fixed route for buses within the boundaries of the City. It is a
required paratransit service under ADA for the localities operating a public transportation service.
STAR riders pay $2.50 per one-way trip and the net cost (after fares) to Valley Metro is
$8.40 per one-way trip. The County has been asked to pay $35,250 for its local share of the STAR
route which comes into the County based on current ridership.
Valley Metro receives some monies from the State and Federal governments, fares, and
contributions from the City of Roanoke, City of Salem, and the Town of Vinton to make up its
budget. Because of the compactness of the City of Roanoke's territory, most STAR trips only
require 30 minute slots to make the trip compared to the average of 45 minutes for CORTRAN.
(STAR service in the County only serves physically-challenged individuals.) The local share of the
cost after fares is 75% with the State/Federal share being 25%. The State/Federal share in the future
is not guaranteed.
RED LINE SERVICE
RADAR also operates the RED LINE service for the County with funding from the State and
Federal government as a feeder service operating on a deviating route system. This program must
begin and end in a designated rural area of the County and is open to anyone. The cost to the rider
is $1.25 per one-way trip and the rider can obtain a transfer to Valley Metro. The system runs four
times daily from the Orange Market at Hanging Rock to Valley View Mall where it connects to
Valley Metro and then on to Hollins College and back to Hanging Rock. While this program has
been highly publicized, it has had limited use (52 trips in December 1996). County staff and
2
RADAR recommend discontinuing the service on January 31, 1997, and leveraging the matching
dollars of the grant to offset CORTRAN costs for ridership from the rural area of the County.
RADAR will handle all of the reporting requirements for this change in the program.
The original grant for RED LINE service included funds for a second route which did not
meet the rural criteria and has not been implemented. The full grant anticipated $6,250 from fares,
$43,968 Federal, $27,566 State, and $16,401 local. Since the second route was not implemented,
only half of these funds are available for use.
VALLEY METRO
Valley Metro is the bus version of public transportation in the Roanoke Valley. Valley Metro
does not extend into Roanoke County except at Tanglewood Mall and the associated route along
Ogden Road and Colonial Avenue and Hershberger Road near Edinburgh Square and Friendship
Manor. The buses pick up at the road unless they can make a right turn onto the property. Since
Valley Metro buses do not turn into the County adult care complexes along Hershberger Road for
both trips, many residents use STAR or CORTRAN instead of public transportation for safety and
convenience. In the past, the passenger fares from these two service areas have been sufficient to
cover any local cost of these two bus routes; therefore, the County does not pay any supplement to
Valley Metro at this time.
ISSUES
Board Members and staff have received numerous inquiries expressing concerns about our
transportation systems:
• The hours of operation of the CORTRAN system do not allow it to be used to commute to
a regular job.
• The CORTRAN time slots fill so quickly that it is often not available for scheduled
appointments or for other needs.
• Once the CORTRAN time slots are filled, clients in the area served by STAR call for a ride
on the STAR system.
• STAR ridership is restrictive. Riders in the City cannot get to doctors, shops, or points in
the County beyond the service area of STAR.
• Many people who are eligible for CORTRAN become frustrated at their inability (or luck)
to obtain a time slot on CORTRAN and instead call friends, neighbors, and family to
transport them.
• There simply are not enough time slots on CORTRAN to meet the requests for service.
• Valley Metro buses will not come into the adult care complexes along Hershberger Road on
their trips towards Plantation Road because it is a left turn.
3
ALTERNATIVES:
EXPAND CORTRAN TIME SLOTS
RADAR has offered to provide additional slots to the County. The cost is $5,292 per hour
of service per year. Purchasing an additional ?hours worth of slots per day (the equivalent of adding
one van) would cost $37,044 annually or $15,435 for the balance of the current fiscal year (5
months) and would serve an average of 4 people daily (round trip).
PAY THE REQUESTED SUPPLEMENT FOR THE STAR SERVICE
This proposal would cost $35,250 annually and would only serve the area within three-
fourths of a mile of the Valley Metro fixed route service. Despite an estimated 5,600 one-way trips
annually, STAR does not serve the Roanoke County population overall. Better routing of the Valley
Metro buses, such as having Valley Metro buses turn into the adult care complexes along
Hershberger Road, would improve ridership and reduce this need for specialized service.
Also, our review of the ridership figures shows 4,116 one-way trips by County residents
which reduces the supplement to $25,931 per year. Of the nearly 5,600 one-way trips into Roanoke
County last year, only 4,116 trips (approximately 8 persons per day) were County residents.
CHANGE THE ELIGIBILITY CRITERIA FOR USE OF CORTRAN
Currently, elderly (60 or older and certified by LOA) or physically challenged (meeting
certification by Easter Seals) citizens are eligible for CORTRAN. The cost could be contained by
tightening the criteria for eligibility, such as limiting the availability of this service to persons with
physical challenges.
FARE IMPLEMENTATION FOR CORTRAN
Under ADA Guidelines, the locality may not restrict the paratransit use by the eligible
participants, but a fee may be imposed if uniform to all parties.
The system is currently at no cost to the rider and implementing a fare to be paid at the time
of service may alter the riding patterns. For example, at $2.50 per one-way trip, based on average
CORTRAN usage of 4,900 one-way trips per year, $12,250 in revenue would be generated. This
change could fund nearly two more hours of van service per day for the system. The fare can be
collected by RADAR for the CORTRAN program.
FEEDER BUS SERVICE
Suggestions have been made to offer a feeder service from homes to a connecting point with
Valley Metro. Scheduling for this type of program is difficult. There may be connection points
where shelter is not provided. Also, the ability of the user to get to his/her final destination may be
hampered if the destination point is not adjacent to a Valley Metro fixed route. On the return trip,
one missed schedule from an appointment could disrupt the entire day's operation of the van system
or leave a rider stranded.
4
STAFF RECOMMENDATION:
Staff recommends the following actions to minimize the impact to Roanoke County
residents:
A. Eliminate the Red Line Service effective February 1, 1997 and apply any leveraged
or unspent monies to the CORTRAN program.
B. Impose a fare of $2.50 per one-way trip effective July 1, 1997 to help offset the cost
of this service which could generate $12,250 annually.
C. Purchase an additional ?hours of service from CORTRAN which will cost $15,435
for the balance of the current fiscal year ($37,044 annually) to serve some of the
riders displaced by the loss of the STAR service.
D. Notify Valley Metro that we do not plan to subsidize the STAR service because that
service does not benefit the entire County. Also, strongly suggest that Valley Metro
take its buses into the Edinburgh Square and Friendship Manor complexes on all
routes to improve ridership from those sites.
Staff will be happy to answer any questions you may have on this topic.
Respectfully submitted,
~'Ic.~Zxrrs :>
ohn M. Chambliss, Jr.
Assistant County Administrator
Approved ( )
Denied ( )
Received ( )
Referred ( )
To
ACTION
Motion by:
Approved by,
~f ~` h'~~
Elmer C. Hodge
County Administrator
Eddy
Harrison
Johnson
Minnix
Nickens
VOTE
No Yes
Abs
5
VIRC~IW, CHARTERED 1882
December 30, 1996
Mr. Elmer C. Hodge
Roanoke County Administrator
P. O. Box 29800
Roanoke, Virginia 24018-0798
Dear Elmer:
Office of the City Manager
The enclosed report is proposed to go to the GRTC Board of Directors on January
21, 1997. While I do not wish to create issues for you, your Board or your citizens, I also
cannot support the city providing the subsidy to support STAR service for Roanoke County
citizens.
This is for your advance information and comment if you have a better course of
action in mind.
Respectfully,
W. Robert Herbert
City Manager
WRH/dh
Enclosure
cc: Mr. Stephen A. Mancuso, General Manager, GRTC
Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 981-2333 FAX (540) 224-3138
January 21, 1997
Board of Directors
Greater Roanoke Transit Company
Roanoke, Virginia
Dear Members of the Board:
Subject: Specialized Transit Arranged Rides (STAR) Service within
the County of Roanoke
I. Backqround•
`A. GRTC has been providing its STAR service in all areas
that are within .75 mile of GRTC's fixed route service.
The City of Roanoke, the City of Salem, and-the Town of
Vinton have each subsidized the GRTC for .the provision
of these services. The County of Roanoke, however, has
provided no such subsidy because 1) the fixed route
service within the County has been provided as a matter
of convenience to the GRTC, and 2) until the
implementation of the Americans with Disabilities Act,
the expense of providing the STAR service within the
County was not significant.
B. The expense of providing the STAR service within the
County has increased dramatically while at the same time,
GRTC's federal subsidies have declined.
C. 7`Fie attached request and information was sent to the
County in June of 1996 as a result of the recent
reductions in GRTC's federal subsidy funding. As stated
therein, the purpose of the request was to gain the
County's approval of an agreement for providing the STAR
service within two limited areas of the County, and to
have the GRTC and the County begin to share appropriately
in the expense of this service. To date, no formal
response to this request has been provided.
II. Current Situation:
A. GRTC's STAR service is provided in two limited areas of
the County at an annual cost of X35,250.00. This cost
is paid directly by GRTC, using the subsidy funding
provided by the City of Roanoke and, to a lesser extent,
the City of Salem and the Town of Vinton.
III Issues•
A. Service to local governments
B. Impact of STAR service reduction
C. Cost
D. Timing
IV. Alternatives~~
A. GRTC continue to provide its STAR service in two limited
areas of the County but restrict ridership effective July
1, 1997 to those who are residents of the City of
Roanoke, the City of Salem, and the Town of Vinton,
unless the County of Roanoke responds favorably to the
attached request prior to this implementation date.
1. Service to local governments will be maintained, but
only for those governments that subsidize the STAR
service. The City of Roanoke, the City of Salem,
and the Town of Vinton have determined that they
will fund the STAR service for their citizens. The
County of Roanoke, however, either by action or
inaction, will have decided otherwise.
2. Impact of STAR service reduction will adversely
affect those County citizens who currently use the
STAR service.
3. Cost is approximately 59,165.00 annually which is
substantially less than the full amount 035,250.00)
that is already funded in GRTC's FY 96-97 budget.
The savings would be used to help balance future
__ _.. budgets .
4. Timing will provide the County with an additional
five (5) months to consider the request.
B. GRTC continue to provide its STAR service in two limited
areas of the County.
1. Service to local governments will be maintained,
even for those governments that do not subsidize the
STAR service. This inequity may cause other
governments to withdraw their subsidy funding for
the STAR service.
2. Impact of STAR service reduction is not an issue.
3. Cost is approximately X35,250.00 annually which is
the amount that is already funded in GRTC's FY 96-
97 budget. If other governments withdraw their
subsidy funding for the STAR service, however, GRTC
could experience as much as a $52,170.00 subsidy
funding shortfall.
4. Timinct is not an issue.
C. GRTC discontinue its STAR service in two limited areas
of the County.
1. Service to local governments will not be maintained,
e~~er_ for those governments that are willing to
subsidize the STAR service.
2. Impact of STAR service reduction will adversely
affect those City of Roanoke, City of Salem, Town
of Vinton, and County of Roanoke citizens who
currently use the STAR service.
3. Cost is zero. The full amount ($35,250.001 that is
already funded in GRTC's FY 96-97 budget could
` therefore be used to balance future budgets.
4. Timing will permit implementation upon proper notice
to all STAR service patrons.
V. Recommendation:
It is recommended that the Board adopt Alternative A, which
is to continue to provide the GRTC STAR service in two limited
areas of the County of Roanoke, but to restrict ridership
effective July 1, 1997 to those who are residents of the
jurisdictions which subsidize the service.
Respectfully submitted,
Stephen A. Mancuso
General Manager
c: Vice President of Operations
Legal Council
Treasurer
Secretary
Director of Utilities and Operations, City of Roanoke
County Administrator, County of Roanoke through City Manager,
City of Roanoke
~~~~
VALLEY METRO
Greater Roanoke Transit Company
P.O. Bax 13241
Roanoke, Ya. 24032
540982-0305
June 18, 1996
Elmer C. Hodge
County Administrator
County of Roanoke
P.O. Box 29800
5204 Bernard Drive
Roanoke, Virginia 24018-2193
Dear Mr. Hodge,
The purpose of this letter is to request the County of Roanoke's
consideration and approval of the attached Agreement. This Agreement
would formally establish fixed route transit service and complimentary
Para-transit service in two limited areas of the County.
As you are aware, the GRTC currently provides the services described
in the attached Agreement without any financial assistance from the
County. Admittedly, the fixed route service is provided solely for the
GRTC's convenience in traveling from one point in the City of Roanoke
to another. Thus the reason why no financial assistance from the
County is sought for this service. Such is not the case with the para-
transit service, however, and with the continued reductions in federal
funding, the GRTC must now seek assistance from the County for .the
para-transit service provided in the County as this service results in
additional expense each and every time a trip is taken.
I am aware of the discussio that-_took place during a recent Board of
Supervisor's-meeting concerning GRTC's obligation to provide the para-
transit service in the County, and I must respectfully disagree with
the opinion expressed that the GRTC must provide this service
regardless of the County's participation. The Final Rule implementing
the Americans with Disabilities Act states, in part, that "an entity
is not required to provide para-transit service in an area outside the
boundaries of the jurisdiction(s) in which it operates, if the entity
does not have legal authority to operate in that area." The GRTC has
no such legal authority. The purpose of the attached Agreement is to
gain such legal authority and to have the parties share appropriately
in the expense of this very valuable service. Using the formula
contained in the attached Agreement and the approximately 5,600 trips
that are taken annually within the described service area,_ we estimate
the expense to the County will be S35,25O.OO annually.
We hope you will recommend this Agreement to the Board of Supervisors
and that they will approve it. ~ Otherwise, I will have very little
choice but to recommend that this service be discontinued as the GRTC
is simply no longer able to support the County as it has in the past.
I look forward to hearing from you soon. Please feel free to contact
me at your convenience if you have any questions or if you need any
additional information.
Sincerely,
Stephen A. Mancuso
General Manager
attachments
AGREEMENT
This Agreement made this day of , 1996 between
the Greater Roanoke Transit Company (GRTC), a Virginia corporation with
its principle office located at 1108 Campbell Avenue, S.E., Roanoke,
Virginia, and the County of Roanoke (Roanoke County), a political sub-
division of the Commonwealth of Virginia.
WITNESSETH
WHEREAS the GRTC is authorized to operate mass transit service
within the City of Roanoke; and
WHEREAS Roanoke County desires to enter into a contract with the
GRTC to extend mass transit service within Roanoke County; and
WHEREAS the GRTC and Roanoke County desire to work cooperatively
and in a complimentary manner to improve transportation opportunities
for all Roanoke Valley residents; and
WHEREAS the GRTC Board of Directors has authorized GRTC's General
Manager to enter into this Agreement on its behalf; and
WHEREAS the Roanoke County Board of Supervisors has authorized
Roanoke County's County Administrator to enter into this Agreement on
its behalf:
NOW, THEREFORE, in consideration of the mutual promises and
obligations of each as hereinafter set forth, it is mutually agreed as
follows:
1. The GRTC shall provide bus service between the City of Roanoke
and Roanoke County in accordance with Exhibits A and B hereto attached
and incorporated by reference as part of this Agreement.
2. Subject to the GRTC's desire to improve bus service within
Roanoke and/a-r the GRTC's other commitments, modifications which are
mutually acceptable to the GRTC and Roanoke county may be made in the
bus service described in Exhibits A and B.
3. In the event Roanoke County desires to modify the bus service
described in Exhibits A and B in any manner whatsoever which, in the
sole discretion of the GRTC, will affect either the public or the GRTC
adversely, Roanoke County shall provide GRTC with at least six (6)
months notification of the modification desired. Such modification
shall subsEquently be made only if approved of by-the GRTC, said
approval not to be unreasonably withheld.
1 of 3
4. The adopted fare schedule for the GRTC shall apply to the bus
service described in Exhibits A and B.
5. With respect to the complimentary para-transit service only,
passenger counts of persons boarding in Roanoke County and persons
alighting in Roanoke County after have boarded elsewhere will be made
daily and such counts shall be the basis of a revenue credit. Said
revenue credit and the cost of operation shall be calculated monthly
in accordance with the formula contained in Exhibit C. The GRTC will
submit monthly invoices to Roanoke County and Roanoke County shall
remit the full amount due within 15 days of receipt of the invoice.
With respect to the fixed route service only, there shall be
no charge to Roanoke County.
6. In order to provide satisfactory service, the GRTC, directly
or indirectly, shall provide, operate and maintain buses suitable for
such operation. The GRTC, directly or indirectly, shall also provide
the personnel to operate and maintain the buses, and the GRTC shall
have full control over and be responsible for the hiring and
supervision of such personnel as well as for the payment of all
salaries and wages, workers compensation and all other employee
benefits of such personnel. Further, the GRTC shall provide liability
insurance coverage in the amount as the GRTC provides for its other
mass transit operations. It is the intention of the parties that in
the undertaking herein described, the GRTC shall be an independent
contractor.
7. This Agreement shall be in effect for a period of one year
beginning 1996 and shall remain in effect for the
entirety of each successive year unless either party terminates the
Agreement by providing at least six (6) months notice to the other
party of its intention to do so; provided however that the GRTC may
reduce and/or terminate the bus service described in Exhibits A and B-
immediately upon written notice to Roanoke County that the GRTC does
not have sufficient resources to perform its obligations herein. The
GRTC's determination as to whether it has sufficient resources shall
be final.
8. The failure of either party to observe -azd perform its
obligations hereunder shall not be deemed a default or breach hereof
if such failur-e- is the result of fire, explosion, flood, work stoppage,
riot, communications or power supply failure, failure or malfunction
of equipment, or other cause beyond either party's control, but written
notice of such cause shall promptly be given by it to the other.
Nevertheless, if any failure so caused has continued or clearly will
continue for a period of at least 30 days, the party entitled to notice
hereof may, by written notice to the other promptly given, terminate
this Agreement as of the date specified therein. -
9. No--,waiver, alteration, or modification of any of the
provisions hereof shall be binding unless in writing and signed by a
• 2 of 3
duly authorized representative~of the parties hereto. Except as herein
expressly provided to the contrary, the provisions of this Agreement
are for the benefit of the parties hereto and are not for the benefit
of any other person and any assignment of this Agreement by either
party without written consent~to the other shall be void.
10. This Agreement shall be governed by the laws of the
Commonwealth of Virginia. The undersigned .represent that they have
authority to execute this Agreement on behalf of the respective
parties.
IN WITNESS WHEREOF, the parties hereto have caused their names to
be signed to duplicates hereof, each of which shall have the force and
effect of the original.
GREATER ROANOKE TRANSIT COMPANY
WITNESS
WITNESS
GENERAL MANAGER
COUNTY OF ROANOKE
COUNTY ADMINISTRATOR
3 of 3
ATTACHMENT A
Area shaded in green is the area within the County of Roanoke in which
complimentary para-transit service is to be provided. The frequency
of this service is entirely dependent upon demand.
Red overlay of Colonial Avenue, Ogden Road and Electric Road denotes
the portion of these streets within the County of Roanoke on which
fixed route transit service is to be provided. The frequency of this
service shall be in accordance with the frequency of service provided
on GRTC's A and B routes.
)~~
ATTACHMENT B
Area shaded in green is the area within the County of Roanoke in which
complimentary para-transit service is to be provided. The frequency
of this service is entirely dependent upon demand.
Red overlay of Hershberger Road and Plantation Road denotes the portion
of these streets within the County of Roanoke on which fixed route
transit service is to be provided. The frequency of this service shall
be in accordance with the frequency of service provided on GRTC's C and
D routes.
ATTACHMENT C
Where:
A = Cost to provide each trip
(FY 96 = 510.90, estimate FY 97 $11.23)
B = Fare from passenger collected per trip
(FY 96 = 52.50. estimate FY 97 = 52.50)
C = Number of trips taken per month
(Estimate FY 96 = 5,600 per year)
D = Percentage of deficit not funded b y federal operating
assistance
(FY 97 = 75%, calculated as 100% - 25% federal = 75% local)
E = Monthly ne t cost to locality
Note that all variables are subject to change from fiscal year to
fiscal year.
interoffice
M E M O R A N D U M*****ROANOKE COUNTY BOARD OF SUPERVISORS
to: Board of Supervisors/ '
from: Harry C. Nickens ~
sub': Landfill Closeout Sout st Coun
J ~ tY
Mayflower Hills Neighborhood Park
date: January 2, 1997
Enclosed is a chronological summary of the events surrounding the original multi-
jurisdictional landfill in the Roanoke Valley.
You will note that in 1973 there was public action taken to provide, after the closing
of the landfill on Rutrough Road an elaborate park. Throughout the years there has
been ongoing discussion/interest relative to this park. Promises were made. Public
action taken for design of the park. Yet, 20 years later and no park.
To avoid a repeat of promises made but not kept, when the Smith Gap Landfill was
sited, there were built-in safeguards ensuring that the host community would be
afforded monetary consideration. We took action to that end at our December 17,
1996 Board meeting, when we approved the awarding of $30,000 for community
enhancements.
Your consideration of the enclosed, with the ultimate goal of advancing a resolution
to the Roanoke Valley Resource Authority is respectfully requested. I would ask that
Elmer, working with Joyce Waugh and Pete Haislip, prepare an agenda item for a
January or February Board meeting, putting forth a position that the responsibility
for developing and paying for the Mayflower Hills Park rests with the City, County
and Town. Further, that because of the nature of the impact of the landfill on that
particular community, and because of promises made, the responsible agent for the
three Valley governments is, in fact, the Roanoke Valley Resource Authority. I
would estimate that the cost of the park is probably approaching $100,000, and
should come from funds set aside by the Authority to "close out" the Rutrough Road
landfill.
Should you have questions, please feel free to contact me.
CC: Elmer Hodge
Joyce Waugh
Pete Haislip
HISTORY OF THE NEIGHBORHOOD PARK
MAYFLOWER HILLS
1970s Discussion of a regional landfill begins as City recognizes a growing need to
identify and site a new landfill.
1972 Landfill selection committee is appointed to participate in determining a site for
a regional landfill facility in southeast area. A site is identified that is located
adjacent to Blue Ridge Parkway and Roanoke River in Roanoke County. This
particular site is a location where neighborhood children were allowed, by the
owner, to play for many years.
Improvements to Rutrough Road recommended (City Resolution #20578). County
Board requested Virginia Department of Highways to improve Rutrough Road
(2.6 miles).
1973 Citizens in the Mayflower Hills neighborhood continue to voice opposition to
landfill in their area, file suit to attempt to stop siting of landfill. Cecil
Bollinger's name is mentioned in County Board minutes as a citizen representative
against the landfill, and Charles Osterhoudt's name is mentioned as representing
the Mayflower Civic Club.
At a presentation, citizens learn of elaborate plans to create a large park with
ice skating rink, horse stables, extensive recreation fields, boat dock and marina,
restaurant, lodge, 9 hole par 3 golf course and other features after landfill closes
(closure estimated to be 20 years after opening). Plan dated Sept. 1973, Sheet 18
of Roanoke Valley Regional Landfill by Thompson and Litton.
Residents recall meetings in their homes and neighborhood regarding the park.
There was a commitment to give something back to the neighborhood after the
landfill closed. One family moved away for a number of years and returned to
their home close to the time of the landfill's closing to enjoy the amenities, i.e.
boat dock and marine, of the park.
The Roanoke Valley Solid Waste Management Board was established
Land is purchased for landfill (Ordinance #21141/38-434).
1974 City Council, by Resolution 21602, dated 17th day of June, 1974, approves
Landfill plans dated September 1973, as amended (dealing with method of
operations).
1975 A three-party agreement between Roanoke City, Roanoke County and the Town
of Vinton is authorized among the three governments involved in the landfill's
ownership.
1985 In the early stages of a community planning process for Explore Park, some
citizens mention that a park is planned on the landfill when it closes, giving the
impression that the park was in return for the landfill having been located there.
A copy of the plan is produced by a citizen. (Some similarities identified between
Explore's first concept for planning on the landfill and features found in the 1973
landfill recreation plan.)
1987 Blue Ridge Parkway Spur is authorized as a demonstration project by Congress
in the 1985 Highway Bill, known as the Roanoke River Parkway in the Federal
Highway Surface Transportation Act of 1985. After several years of study and
environmental assessment, the location of the Parkway Spur is determined to be
the unfilled area of the Roanoke Regional Landfill.
1988 City, County and Town begin talking about landfill expansion and possibility of
using area A, formerly reserved for protection as a watershed.
1990 Roanoke County begins landfill siting process through the assistance of residents
from the county.
1991 Plans for the Parkway Spur and its coordination result in several meetings held
by Federal Highway Administration regarding the life expectancy of the landfill
and closure plans.
1992 At an open house on the final environmental impact statement for the Parkway
Spur, it is learned that construction of the Parkway will be delayed, no
construction will begin until 1994 when the Spur was to be completed.
1993 In a community meeting with Mayflower Hills residents, the dilemma of the
delayed construction schedule for the Parkway Spur generates discussion about
possible use of Rutrough Road, the need for road improvements and the necessity
of a temporary Parkway Spur. The neighbors also ask what the Landfill Board
and area governments are going to do about the neighborhood park they were
promised would be there after the landfill closed.
1994 The community meets two more times with Roanoke County representatives, and
guests from the Landfill Board and Virginia Department of Transportation on the
road widening, Several property owners donate right-of-way to see the project
completed. Citizens are given reassurance that closure and post-closure care will
be completed in a timely, efficient manner and that ground water will continue to
be monitored. Citizens ask about the neighborhood park. A separate meeting is
held on the neighborhood park.
Parks and Recreation are asked about the park, what it might cost (at least
$60,000 without land costs) and about basic elements. They perceive it to be like
a Bonsack Park.
Some discussion takes place with the Roanoke Valley Resource Authority, no
commitment, many other issues are before this one, i.e. closure, parkway
alignment/fill material, deeds/management of the filled/unfilled portions.
Citizens provide the parameters for the neighborhood park. No longer do they
expect the elaborate landfill park plan, rather they would like a small park located
between the church and the landfill entrance. They would like a park with
playground equipment, picnic shelter and tables, a standard ballfield with
backstop, room for parking, and optional rest rooms and tennis court ("like Mt.
Pleasant School"), The citizens did not, at first, want the park to be managed and
maintained by Roanoke County where it would be located, but reconsidered the
idea when liability issues arose. Citizens designed park and its elements.
1995 Citizens continue to ask about the park, where it will be, if it will be.
Related facts and issues:
^ The landfill is no longer a suitable location for the neighborhood park.
^ Explore is willing to donate land for the park. Land identified within the
parameters is too steep, too far off the main road or too close to the church.
^ Expectations continue.
^ Citizens are still willing to work to design park.
^ Cost and source of funds is not yet determined.
-.
January 3, 1997
MA - for Jan. 14 agenda:
1. Resolution to RVRA requesting funding for the neighborhood
park that was proposed for the Mayflower Hills community in
1973
2. Report on emergency access to the Blue Ridge Parkway at mile
post 115
3. Accept permit from National Park Service for right of way
across land within the boundaries of the Blue Ridge Parkway
to provide water and sewer lines for Len Boone's Wilshire
project
Mary, ECH discussed these with Joyce Waugh, so I assume that either
she or he will write them.
MH
cc - Joyce Waugh
Pri.zted.by John Chamblis / ADMOl
From:
John Chamblis /
ADMO1
Confirm receipt
To: Pete Haislip / GUPO1
Subject: Travel Assistance Proposal
---------------------------------------
===NOTE________________________________
CC: Melinda Rector / ADMOl
.......................................
Pete,
Elmer asked that you prepare to
bring the Travel Assistance Proposal as
a business item for the January 14,
1997 meeting of the Board of
Supervisors. The only feedback that we
have received is from Dr Nickens and I
will be sending a copy to you by
internal mail.
By copy of this E-mail, I am
asking Melinda to make the changes to
the file for Dr Nickens suggestions and
to forward that file back to you
electronically. The report will need
to be turned in to Mary Allen by
January 6. Please let me know if you
need a
nythin else. You will ro
g p bably
need to advise tf~e Parks and Recreation
Advisory Commission of this matter.
John Chambliss
12/18/96 10:33am
~~ /L ~~,.; d .9~r2~
~~°, .~_
~~
~~
Page: 1
*f O~ Rd7kNpl.~
ti' 9
2 ~
2
v :; . - a,
1838
COUNTY ADMINISTRATOR
ELMER C. HODGE
(540) 772-2004
TO:
FROM:
DATE:
SUBJECT:
C~vixx~t~ .a~ ~..o~~rxtn~~
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
M ~lVIS~)R7A~~11TsD U M
Elmer Hodge
Harry Nickens ~
December 16,1996
BOARD OF SUPERVISORS
BOB L. JOHNSON, CHAIRMAN
HOLLINS MAGISTERIAL DISTRICT
HARRY C. NICKENS, VICE-CHAIRMAN
VINTON MAGISTERIAL DISTRICT
LEE B. EDDY
WINDSOR HILLS MAGISTERIAL DISTRICT
FENTON F. 'SPIKE" HARRISON, JR.
CATAWBA MAGISTERIAL DISTRICT
H. ODELL "FUZZY' MINNIX
CAVE SPRING MAGISTERIAL DISTRICT
(540) 772-2005
TRAVEL ASSISTANCE PROPOSAL
Thank you and your staff for devoting continued attention to the travel assistance for
state representatives. It seems to me that you all have done a good job in addressing what
could be a complicated issue. A couple of thoughts with regard to improving the document.
You indicate that the recipient of the funds from the County must be a group or an individual
who aze County residents. Just to call to your attention, not all youth sports participants are
residents of Roanoke County. They aze allowed to register for County Pazks &Rec activities
if they, are attending Roanoke County Schools but in fact live outside of Roanoke County. 7~r
I would suggest that this be changed to indicate that any student who is eligible to enroll or ~~
~~~/, ~
participate on a Roanoke County sponsored Parks &Rec team would be allowed to benefit -~,,,,~~•
from our funding. ''
~ ~,~
/ I don't think that the award should be automatic. I think that it should be requested
by a representative of that pazkiculaz team. I think that the staff should be authorized within
these guidelines to make the awards. Otherwise, it gets cumbersome and in fact the
tournament may take place in between Boazd meetings. While I am sympathetic to the Parks
& Rec staff and/or commission's thought about putting any financial support into
tournaments within the Roanoke Valley, we are talking about such small amounts of dollars
that I think those kinds of requests can be treated much like we do the Stagg Bowl or other
activities.
tai
~~~
~/~~~~• ~/ ~ ~ Under the eligibility requirement, No. 5, Individuals or members of teams must be
residents of the County. I think that needs to be addressed. I think also that the ten day in
advance of the event requirement where funds might be requested is going to have to be
flexible because often a team may win a tournament on a Friday or Saturday at the state level
and then travel to the nationals on the following Tuesday. So a ten day advance notice is
probably going to create problems.
And while I am in favor of participation through an open registration policy, I would
like to have some opportunity to hear what others think regarding AAU or Select Soccer as
these teams maybe excluded per this policy.
HCNlbjh
CC: Members, Board of Supervisors R~.yaea P~-
December 23, 1996
3:30 P.M.
MA
RE: TWO GRANTS TO POLICE DEPT.
John Cease called to say that they heard today that Roanoke County received two
grants. He wants for the Board to accept the grants so they can get the money which
is available Jan 1st.
He asked if we could put on agenda for organization meeting. Told him that we
usually did not do this since meeting only last 15 minutes and meeting with
legislators. I told him we could add on Consent Reso for Jan 14 as usual. He said
that would probably solve the problem but he is meeting with ECH Monday 30th
and will check with him to see if he wants to add them on Jan 2nd.
Brenda
LEGAL NOTICE
ROANOKE COUNTY BOARD OF SUPERVISORS
The Roanoke County Board of Supervisors will hold a public hearing at 3 p.m. on
Tuesday, January 14, 1997, in the Board Meeting Room of the Roanoke County Administration
Center 5204 Bernard Drive, Roanoke ,Virginia, for an Intermodal Surface Transportation
Enhancement Act (ISTEA) grant application submitted by the Hanging Rock Battlefield and
Railway Preservation Foundation for the Hanging Rock Battlefield Trail, Phase II, Catawba
Magisterial District.
Dated: December 18, 1996
Mary H Allen, Clerk
PLEASE PUBLISH IN THE ROANOKE TIMES
Tuesday, December 31, 1996
Tuesday, January 7, 1997
DIRECT THE BILL FOR PUBLICATION TO:
Roanoke County Department of Economic Development
P.O. Box 29800
Roanoke, Va 24018
(540) 772-2069
SEND AFFIDAVIT OF PUBLICATION TO:
Department of Economic Development
P.O. Box 29800
Roanoke, Va 24018-0798
January 3, 1997
Note from HCN
RE: Jan 14 Meeting
Please prepare on the Consent Agenda, the name of Mrs. Connie Goodman for the
Library Board representing the Vinton Magisterial District. Her husband is Clay the
town manager so if you would just get the information relative to their home address.
She is a part time employee at the College of Health Sciences so that address would be
920 South Jefferson Street, phone number 985-8483.
Home Address:
438 Bush Drive
Vinton, VA 24179
342-1173
.~P~~' ~ha-a"'
.~
~~
~v-~-~
,~~
ACTION NO.
~~~~~
~" ~L-~
ITEM NUMBER
AT A REGULAR MEETING OE'THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Request for authorization to renew a lease for
parking facilities at the Roanoke County Courthouse
and Jail.
COIINTY ADMINI3TRATOR'8 COMMENTS:
4
BACRGROIIND : ~ ~''` /
,~ ' , /
On April 28, 1992, 'the Board of Supervisors authorized execution of
a lease for a tract of land bordering East Main Street, Craig
Avenue and Clay Street for parking facilities at the Roanoke County
Courthouse and Jail for an initial term of five years, with an
option to renew the lease. The original lease expires April 30,
1997 and the County must exercise its intent to renew by January
31, 1997.
On October 22, 1996, staff brought back a request to renew the
lease for an additional five years at a monthly payment in 1997 of
$863.56. At that meeting, the Board continued the item and
requested that staff review other alternatives for parking
facilities at the courthouse.
Staff has looked at other alternatives to renewing the lease.
Options were discussed with Circuit Court Clerk Steve McGraw,
Sheriff Gerald Holt and other staff located at the courthouse and
they recommend renewal of the lease.
The options available to us at this time are:
(1) Tear down the Guy House and construct a parking deck.
(2) Seek Condemnation of the property currently being leased for
additional parking.
(3) Do not renew the lease and limit the Courthouse parking lot to
employees. Citizens could use other private parking lots
located in downtown Salem. In certain situations such as jury
duty, the County could validate their parking tickets similar
to what is done in Roanoke City.
(4 ) Renew the lease f or another f ive years . C.~otrrrty--~ ;.a€-=-~ld ;
t!GG' ,w,~.v iL~ f -`<-shit ~*-~. -...-G.~h~1 f :~-~n.~a ~ i"v-v :.~('~/, (.2LNq~• L, ~ `~2. ~ ~ .y
j
~ a
continue to lo,dk at of er options during.. t t ti or
negotia~t~ -the prarchase o~the propert -. -- ~___.-~
The fiscal impacts of options 1, and 2, are unknown at this time
and could be considerable. We would have to request the City of
Salem's permission to seek condemnation of the leased parking lot.
Option 3 could offer minimal savings, but would also result in
reduced services to the citizens and negative customer service.
Option 4, renewal of the current lease for another five years,
would cost $863.56 in 1997.
At this time, staff recommends is that we renew the lease for an
additional five years. During that time, staff will further
explore the alternatives listed above as well as other options that
may become available in the future.
Respectfully Submitted:
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved ( ) Motion by: No Yes Abs
Denied ( )
Received ( )
Referred ( )
To ( )
Eddy
Harrison
Johnson
Minnix
Nickens
SAMPLE RESOLUTION
RESOLUTION TO ESTABLISH A REGIONAL ALLIANCE
UNDER THE 1996 VIRGINIA REGIONAL COMPETITIVENESS ACT
A RESOLUTION providing for the establishment of a regional alliance and for the
appointment of local elected and local appointed officials to serve as members of the Organizing Directors
of the full Board of Directors of the Alliance.
WHEREAS, Section 15.1-1227.1 through Section 15.1-1227.5, Code of Virginia, as
amended, permits counties, cities, and towns within a planning district to establish a regional partnership
for the purpose of encouraging local governments to exercise the options provided by law to work together
for their mutual benefit and the benefit of the Commonwealth (known as the Regional Competitiveness
Act); and
WHEREAS, the Fifth Planning District Commission has coordinated the regional Steering
Committee to investigate establishing a regional alliance under the Regional Competitiveness Act and this
Committee has recommended the formation of the "Fifth Planning District Regional Alliance"; and
WHEREAS, the Fifth Planning District Commission has agreed to provide administrative
staff and research support to the proposed Alliance; and
WHEREAS, the guidelines for Virginia's Regional Competitiveness program require that
participating local governments within the region adopt a resolution of participation;
THEREFORE BE IT RESOLVED, that the (city or county ofL_ agrees to:
(1) Establish the Fifth Planning District Regional Alliance, under the provisions of the 1996 Regional
Competitiveness Act, in conjunction with the other participating member governments of the Fifth
Planning District; and
(2) Appoint the chief elected official (mayor or chair of the board of supervisors) and chief
appointed official (city/town manager or county administrator) as members of the Organizing
Board of Directors. The Chair of the Fifth Planning District Commission will also serve as a
member of the Organizing Board of Directors; and
BE IT THEREFORE FURTHER RESOLVED, that the city or county oft understands
that:
(1) The Organizing Board of Directors will nominate and select other Board members to carry out the
provisions of the Regional Competitiveness Act. The Board of Directors will prepare and adopt
the organization's bylaws; and
(2) Specific recommendations for determining distribution of Regional Competitiveness funds must
be endorsed by each governing body.
~~~~~~
~~~~~~
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Request to adopt a resolution requesting funding for the
neighborhood park that was proposed for the Mayflower Hills
community in 1973
COUNTY ADMINISTRATOR'S COMMENTS•
BACKGROUND:
As result of meetings held in relation to the siting of the Rutrough Road landfill, in the early ~ ~; ~
1970s, neighbors in the Mayflower Hills community have expected that a community park would ~,~
be built on the former landfill after the landfill was closed and capped 1993 (See attached History a ~~
of the Neighborhood Park). This expectation was furthered by a Recreational Plan and Layout u
which was shown to citizens as an illustration of what they may expect would occur on the landfill
after its closing (See attached Recreation Plan and Layout dated September 1973). Citizens in the
area feel as though this promise of a park has not been fulfilled.
Current landfill regulations prevent the actual penetration of the capped surface of the landfill and
" since that time an act of Congress created the Roanoke River Parkway to connect the Blue Ridge
Parkway to Explore Park. The Roanoke River Parkway is under construction on unfilled former
landfill property that has been deeded to the U.S.A. with the remainder of the land deeded to the
Roanoke Valley Resource Authority. Therefore, the land originally planned for a community park
is no longer suitable. To help keep the earlier promise, Explore has been willing to designate
or donate land for a neighborhood park and have worked with Roanoke County representatives
and the neighborhood to locate a suitable site on Explore land.
SUMMARY OF INFORMATION•
Staff discussed this situation with the Roanoke Valley Resource Authority in 1994. The next steps
have been taken, including a more detailed summary of what the neighborhood wanted in a
neighborhood park and finding a suitable site.
County staff worked with the neighborhood to develop a consensus of essential elements of the
neighborhood park (multi-use ballfield with backstop; kiddie toys/swings; picnic shelter with a
water fountain, tables, restrooms and grill area; security lighting; and a half court basketball play
area with one or two hoops). Please see attached rough Mayflower Hills Park layout, drawn by
a resident, with community comments and showing some of the key elements. The Mayflower
Hills neighborhood and Roanoke County staff feel that this is a reasonable alternative to the
elaborate plan of 1973. A site has been identified as suitable on the former ACRES/Payne Farm,
and a rough estimate of $80-$100,000 for construction costs. Design and engineering plans could
determine the harder costs.
FISCAL IMPACT:
None. The attached resolution recommends that funds for this project be authorized from funds
set aside by the authority to close out the Rutrough Road landfill.
STAFF RECOMMENDATION:
Staff recommends that:
1.) The Board of Supervisors adopt the attached resolution to the Roanoke Valley Resource
Authority requesting funding of the Mayflower Hills neighborhood park, and
2.) The Board authorize County staff to deliver the resolution to the Resource Authority at its next
scheduled meeting to provide background information and clarification.
3.) Copies be sent to the Roanoke City and the Town of Vinton, the other two original owners
of the landfill, for information.
Respectfully Submitted by:
Elmer C. Hodge, Jr.
County Administrator
Approved ( )
Denied ( )
Received ( )
Referred ( )
To () _
Joyce W. Waugh
Economic Development Specialist
ACTION VOTE
Motion by:
No Yes Abs
.Eddy _ _ -
Johnson -
Harrison _ _ _
Minnix _ _ _
Nickens
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 14, 1997
RESOLUTION TO THE ROANOKE VALLEY RESOURCE AUTHORITY
REQUESTING FUNDING FOR THE NEIGHBORHOOD PARK THAT WAS PROPOSED
FOR THE MAYFLOWER HILLS COMMUNITY IN 1973
WHEREAS the expectation for a community park, upon the closure and capping of the
Rutrough Road landfill, was set forth in 1973 to the Mayflower Hills community in which the
landfill was sited and is now closed; and
WHEREAS the former landfill was originally owned by the Ciry of Roanoke, the County
of Roanoke and the Town of Vinton; and
WHEREAS the City, County and Town donated a portion of the former landfill to the
U.S.A. for the Roanoke River Parkway and the remainder to the Roanoke Valley Resource
Authority; and
WHEREAS locating a park of this type on a former landfill is no longer possible due to
current landfill regulations; and
WHEREAS the Mayflower Hills community has worked with Roanoke County and
Explore to site a smaller, neighborhood park on Explore property; and
WHEREAS the community has defined the key elements of the park as including: a multi-
use ballfield with backstop; kiddie toys/swings area; picnic shelter with a water fountain, tables,
restrooms and grill area; security lighting; and a half court basketball play area with one or two
hoops; and
WHEREAS the estimated cost of the neighborhood park is $80,000-$100,000; and
WHEREAS commitments made during the siting of the former landfill are as important
as current commitments made during the recent siting of the existing landfill;
THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia as follows:
1. That the Board of Supervisors adopts this resolution to the Roanoke Valley Resource
Authority requesting funding of the Mayflower Hills neighborhood park in the amount of $80,000-
$100,000 from funds set aside by the Resource Authority to close out the Rutrough Road landfill,
and
2. The Board authorizes County staff to deliver the resolution to the Resource Authority
at its next scheduled meeting to provide background information and clarification.
3. The Board authorizes County staff to send copies of this resolution to the Roanoke City
and the Town of Vinton, the other two original owners of the former landfill, for information.
On motion of supervisor Nickens to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors
NAYS:
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
c: file
The Honorable David A. Bowers, Mayor, City of Roanoke
The Honorable Charles R. Hill, Mayor, Town of Vinton
W. Robert Herbert, City Manager, City of Roanoke
Clayton Goodman, Town Manager, Town of Vinton
M. Rupert Cutler, Ph.D., Executive Director, Virginia's Explore Park
Joyce W. Waugh, Economic Development Specialist
HISTORY OF THE NEIGHBORHOOD PARK
MAYFLOWER HILLS
1970s Discussion of a regional landfill begins as City recognizes a growing need to
identify and site a new landfill.
1972 Landfill selection committee is appointed to participate in determining a site for
a regional landfill facility in southeast area. A site is identified that is located
adjacent to Blue Ridge Parkway and Roanoke River in Roanoke County. This
particular site is a location where neighborhood children were allowed, by the
owner, to play for many years.
Improvements to Rutrough Road recommended (City Resolution #20578). County
Board requested Virginia Department of Highways to improve Rutrough Road
(2.6 miles).
1973 Citizens in the Mayflower Hills neighborhood continue to voice opposition to
landfill in their area, file suit to attempt to stop siting of landfill. Cecil
Bollinger's name is mentioned in County Board minutes as a citizen representative
against the landfill, and Charles Osterhoudt's name is mentioned as representing
the Mayflower Civic Club.
At a presentation, citizens learn of elaborate plans to create a large park with
ice skating rink, horse stables, extensive recreation fields, boat dock and marina,
restaurant, lodge, 9 hole par 3 golf course and other features after landfill closes
(closure estimated to be 20 years after opening). Plan dated Sept. 1973, Sheet 18
of Roanoke Valley Regional Landfill by Thompson and Litton.
Residents recall meetings in their homes and neighborhood regarding the park.
There was a commitment to give something back to the neighborhood after the
landfill closed. One family moved away for a number of years and returned to
their home close to the time of the landfill's closing to enjoy the amenities, i.e.
boat dock and marine, of the park.
The Roanoke Valley Solid Waste Management Board was established
Land is purchased for landfill (Ordinance #21141/38-434).
1974 City Council, by Resolution 21602, dated 17th day of June, 1974, approves
Landfill plans dated September 1973, as amended (dealing with method of
operations).
1975 A three-party agreement between Roanoke City, Roanoke County and the Town
of Vinton is authorized among the three governments involved in the landfill's
ownership.
1985 In the early stages of a community planning process for Explore Park, some
citizens mention that a park is planned on the landfill when it closes, giving the
impression that the park was in return for the landfill having been located there.
A copy of the plan is produced by a citizen. (Some similarities identified between
Explore's first concept for planning on the landfill and features found in the 1973
landfill recreation plan.)
1987 Blue Ridge Parkway Spur is authorized as a demonstration project by Congress
in the 1985 Highway Bill, known as the Roanoke River Parkway in the Federal
Highway Surface Transportation Act of 1985. After several years of study and
environmental assessment, the location of the Parkway Spur is determined to be
the unfilled area of the Roanoke Regional Landfill.
1988 City, County and Town begin talking about landfill expansion and possibility of
using area A, formerly reserved for protection as a watershed.
1990 Roanoke County begins landfill siting process through the assistance of residents
from the county.
1991 Pians fvr the Parkway Spur and its coordination result in several meetings held
by Federal Highway Administration regarding the life expectancy of the landfill
and closure plans.
1992 At an open house on the final environmental impact statement for the Parkway
Spur, it is learned that construction of the Parkway will be delayed, no
construction will begin until 1994 when the Spur was to be completed.
1993 In a community meeting with Mayflower Hills residents, the dilemma of the
delayed construction schedule for the Parkway Spur generates discussion about
possible use of Rutrough Road, the need for road improvements and the necessity
of a temporary Parkway Spur. The neighbors also ask what the Landfill Board
and area governments are going to do about the neighborhood park they were
promised would be there after the landfill closed.
1994 The community meets two more times with Roanoke County representatives, and
guests from the Landfill Board and Virginia Department of Transportation on the
road widening, Several property owners donate right-of-way to see the project
completed. Citizens are given reassurance that closure and post-closure care will
be completed in a timely, efficient manner and that ground water will continue to
be monitored. Citizens ask about the neighborhood park. A separate meeting is
held on the neighborhood park.
Parks and Recreation are asked about the park, what it might cost (at least
$60,000 without land costs) and about basic elements. They perceive it to be lie
a Bonsack Park.
Some discussion takes place with the Roanoke Valley Resource Authority, no
commitment, many other issues are before this one, i.e. closure, parkway
alignment/fill material, deeds/management of the filled/unfilled portions.
Citizens provide the parameters for the neighborhood park. No longer do they
expect the elaborate landfill park plan, rather they would like a small park located
between the church and the landfill entrance. They would like a park with
playground equipment, picnic shelter and tables, a standard ballfield with
backstop, room for parking, and optional rest. rooms and tennis court ("like Mt.
Pleasant School"), The citizens did not, at first, want the park to be managed and
maintained by Roanoke County where it would be located, but reconsidered the
idea when liability issues arose. Citizens designed park and its elements.
1995 Citizens continue to ask about the park, where it will be, if it will be.
Related facts and issues:
^ The landfill is no longer a suitable location for the neighborhood park.
^ Explore is willing to donate land for the park. Land identified within the
parameters is too steep, too far off the main road or too close to the church.
^ Expectations continue.
^ Citizens are still willing to work to design park.
^ Cost and source of funds is not yet determined.
interoffice
M E M O R A N D U M*****ROANOKE COUNTY BOARI
to: Board of Supervisors J/ ~
from: Harry C. Nickens ~ ~ ~~-~t~~
sub': Landfill Closeout Sou Coun
J ~ tY
Mayflower Hills Neighborhood Park
date: January 2, 1997
~,a
Enclosed is a chronological summary of the events surrounding the original multi-
jurisdictional landfill in the Roanoke Valley.
You will note that in 1973 there was public action taken to provide, after the closing
of the landfill on Rutrough Road an elaborate park. Throughout the years there has
been ongoing discussion/interest relative to this park. Promises were made. Public
action taken for design of the park. Yet, 20 years later and no park.
To avoid a repeat of promises made but not kept, when the Smith Gap Landfill was
sited, there were built-in safeguards ensuring that the host community would be
afforded monetary consideration. We took action to that end at our December 17,
1996 Board meeting, when we approved the awarding of $30,000 for community
enhancements.
Your consideration of the enclosed, with the ultimate goal of advancing a resolution
to the Roanoke Valley Resource Authority is respectfully requested. I would ask that
Elmer, working with Joyce Waugh and Pete Haislip, prepare an agenda item for a
January or February Board meeting, putting forth a position that the responsibility
for developing and paying for the Mayflower Hills Park rests with the City, County
and Town. Further, that because of the nature of the impact of the landfill on that
particular community, and because of promises made, the responsible agent for the
three Valley governments is, in fact, the Roanoke Valley Resource Authority. I
would estimate that the cost of the park is probably approaching $100,000, and
should come from funds set aside by the Authority to "close out" the Rutrough Road
landfill.
Should you have questions, please feel free to contact me.
CC: Elmer Hodge
Joyce Waugh
Pete Haislip
interoffice
M E M O R A N D U M*****ROANOKE COUNTY BOARD OF SUPERVISORS
to: Board of Supervisors / ~
from: Harry C. Nickens ~ / 7"
sub': Landfill Closeout Sout st Coun
J ~ h'
Mayflower Hills Neighborhood Park
date: January 2, 1997
Enclosed is a chronological summary of the events surrounding the original multi-
jurisdictional landfill in the Roanoke Valley.
You will note that in 1973 there was public action taken to provide, after the closing
of the landfill on Rutrough Road an elaborate park. Throughout the years there has
been ongoing discussion/interest relative to this park. Promises were made. Public
action taken far design of the park. Yet, 20 years later and no park.
To avoid a repeat of promises made but not kept, when the Smith Gap Landfill was
sited, there were built-in safeguards ensuring that the host community would be
afforded monetary consideration. We took action to that end at our December 17,
1996 Board meeting, when we approved the awarding of $30,000 for community
enhancements.
Your consideration of the enclosed, with the ultimate goal of advancing a resolution
to the Roanoke Valley Resource Authority is respectfully requested. I would ask that
Elmer, working with Joyce Waugh and Pete Haislip, prepare an agenda item for a
January or February Board meeting, putting forth a position that the responsibility
for developing and paying for the Mayflower Hills Park rests with the City, County
and Town. Further, that because of the nature of the impact of the landfill on that
particular community, and because of promises made, the responsible agent for the
three Valley governments is, in fact, the Roanoke Valley Resource Authority. I
would estimate that the cost of the park is probably approaching $100,000, and
should come from funds set aside by the Authority to "close out" the Rutrough Road
landfill.
Should you have questions, please feel free to contact me.
CC: Elmer Hodge
Joyce Waugh
Pete Haislip
HISTORY OF THE NEIGHBORHOOD PARK
MAYFLOWER HILLS
1970s Discussion of a regional landfill begins as City recognizes a growing need to
identify and site a new landfill.
1972 Landfill selection committee is appointed to participate in determining a site for
a regional landfill facility in southeast area. A site is identified that is located
adjacent to Blue Ridge Parkway and Roanoke River in Roanoke County. This
particular site is a location where neighborhood children were allowed, by the
owner, to play for many years.
Improvements to Rutrough Road recommended (City Resolution #20578). County
Board requested Virginia Department of Highways to improve Rutrough Road
{2.6 miles).
1973 Citizens in the Mayflower Hills neighborhood continue to voice opposition to
. landfill in their area, file suit to attempt to stop siting of landfill. Cecil
Bollinger's name is mentioned in County Board minutes as a citizen representative
against the landfill, and Charles Osterhoudt's name is mentioned as representing
the Mayflower Civic Club.
.s
~,~i ~'
~,~~ ,~~
.~„
At a presentation, citizens learn of elaborate plans to create a large park with
ice skating rink, horse stables, extensive recreation fields, boat dock and marina,
restaurant, lodge, 9 hole par 3 golf course and other features after landfill closes
(closure estimated to be 20 years after opening). Plan dated Sept. 1973, Sheet 18
of Roanoke Valley Regional Landfill by Thompson and Litton.
Residents recall meetings in their homes and neighborhood regarding the park.
There was a commitment to give something back to the neighborhood after the
landfill closed. One family moved away for a number of years and returned to
their home close to the time of the landfill's closing to enjoy the amenities, i.e.
boat dock and marine, of the park.
The Roanoke Valley Solid Waste Management Board was established.
Land is purchased for landfill (Ordinance #21141/38-434).
_`
1 ~ City Counczl by Resolution 21602, dated 17th day of June, 1974, approves
~ ~ andfill plans dated September 1973, as amended (dealing with method of
~fU~v ~~ operations).
G~~~~
~° 1975 A three-parry agreement between Roanoke City, Roanoke County and the Town
of Vinton is authorized among the three governments involved in the landfill's
ownership.
1985 In the early stages of a community planning process for Explore Park, some
citizens mention that a park is planned on the landfill when it closes, giving the
impression that the park was in return for the landfill having been located there.
A copy of the plan is produced by a citizen. (Some similarities identified between
Explore's first concept for planning on the landfill and features found in the 1973
landfiii recreation plan.)
1987 Blue Ridge Parkway Spur is authorized as a demonstration project by Congress
in the 1985 Highway Bill, known as the Roanoke River Parkway in the Federal
Highway Surface Transportation Act of 1985. After several years of study and
environmental assessment, the location of the Parkway Spur is determined to be
the unfilled area of the Roanoke Regional Landfill.
1988 City, County and Town begin talking about landfill expansion and possibility of
using area A, formerly reserved for protection as a watershed.
1990 Roanoke County begins landfill siting process through the assistance of residents
from the county.
1991 Pians for the Parkway Spur and its coordination result in several meetings held
by Federal Highway Administration regarding the life expectancy of the landfill
and closure plans.
1992 At an open house on the final environmental impact statement for the Parkway
Spur, it is learned that construction of the Parkway will be delayed, no
construction will begin until 1994 when the Spur was to be completed.
1993 In a community meeting with Mayflower Hills residents, the dilemma of the
delayed construction schedule for the Parkway Spur generates discussion about
possible use of Rutrough Road, the need for road improvements and the necessity
of a temporary Parkway Spur. The neighbors also ask what the Landfill Board
and area governments are going to do about the neighborhood park they were
promised would be there after the landfill closed.
1994 The community meets two more times with Roanoke County representatives, and
guests from the Landfill Board and Virginia Department of Transportation on the
road widening, Several property owners donate right-of-way to see the project
completed. Citizens are given reassurance that closure and post-closure care will
be completed in a timely, efficient manner and that ground water will continue to
be monitored. Citizens ask about the neighborhood park. A separate meeting is
held on the neighborhood park.
Parks and Recreation are asked about the park, what it might cost (at least
$60,000 without land costs) and about basic elements. They perceive it to be like
a Bonsack Park.
Some discussion takes place with the Roanoke Valley Resource Authority, no
commitment, many other issues are before this one, i.e. closure, parkway
alignment/fill material, deeds/management of the filled/unfilled portions.
Citizens provide the parameters for the neighborhood park. No longer do they
expect the elaborate landfill park plan, rather they would like a small park located
between the church and the landfill entrance. They would like a park with
playground equipment, picnic shelter and tables, a standard ballfield with
backstop, room for parking, and optional rest .rooms and tennis court ("like Mt.
Pleasant School"). The citizens did not, at first, want the park to be managed and
maintained by Roanoke County where it would be located, but reconsidered the
idea when liability issues arose. Citizens designed park and its elements.
1995 Citizens continue to ask about the park, where it will be, if it will be.
Related facts and issues:
^ The landfill is no longer a suitable location for the neighborhood park.
^ Explore is willing to donate land for the park. Land identified within the
parameters is too steep, too far off the main road or too close to the church.
^ Expectations continue.
^ Citizens are still willing to work to design park.
^ Cost and source of funds is not yet determined.
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HISTORY OF THE NEIGHBORHOOD PARK
MAYFLOWER HILLS
1970s Discussion of a regional landfill begins as City recognizes a growing need to
identify and site a new landfill.
1972 Landfill selection committee is appointed to participate in determining a site for
a regional landfill facility in southeast area. A site is identified that is located
adjacent to Blue Ridge Parkway and Roanoke River in Roanoke County. This
particular site is a location where neighborhood children were allowed, by the
owner, to play for many years.
Improvements to Rutrough Road recommended (City Resolution X20578). County
Board requested Virginia Department of Highways to improve Rutrough Road
(2.6 miles).
1973 Citizens in the Mayflower Hills neighborhood continue to voice opposition to
landfill in their area, file suit to attempt to stop siting of landfill. Cecil
Bollinger's name is mentioned in County Board minutes as a citizen representative
against the landfill, and Charles Osterhoudt's name is mentioned as representing
the Mayflower Civic Club.
At a presentation, citizens learn of elaborate plans to create a large park with
ice skating rink, horse stables, extensive recreation fields, boat dock and marina,
restaurant, lodge, 9 hole par 3 golf course and other features after landfill closes
(closure estimated to be 20 years after opening). Plan dated Sept. 1973, Sheet 18
of Roanoke Valley Regional Landfill by Thompson and Litton.
Residents recall meetings in their homes and neighborhood regarding the park.
There was a commitment to give something back to the neighborhood after the
landfill closed. One family moved away for a number of years and returned to
their home close to the time of the landfill's closing to enjoy the amenities, i.e.
boat dock and marine, of the park.
The Roanoke Valley Solid Waste Management Board was established.
Land is purchased for landfill (Ordinance #21141/38-434).
1974 City Council, by Resolution 21602, dated 17th day of June, 1974, approves
Landfill plans dated September 1973, as amended {dealing with method of
operations).
1975 A three-party agreement between Roanoke City, Roanoke County and the Town
of Vinton is authorized among the three governments involved in the landfill's
ownership.
1985 In the early stages of a community planning process for Explore Park, some
citizens mention that a park is planned on the landfill when it closes, giving the
impression that the park was in return for the landfill having been located there.
A copy of the plan is produced by a citizen. (Some similarities identified between
Explore's first concept for planning on the landfill and features found in the 1973
landfill recreation plan.)
1987 Blue Ridge Parkway Spur is authorized as a demonstration project by Congress
in the 1985 Highway Bill, known as the Roanoke River Parkway in the Federal
Highway Surface Transportation Act of 1985. After several years of study and
environmental assessment, the location of the Parkway Spur is determined to be
the unfilled area of the Roanoke Regional Landfill.
1988 City, County and Town begin talking about landfill expansion and possibility of
using area A, formerly reserved for protection as a watershed.
1990 Roanoke County begins landfill siting process through the assistance of residents
from the county.
1991 Pians for the Parkway Spur and its coordination result in several meetings held
by Federal Highway Administration regarding the life expectancy of the landfill
and closure plans.
1992 At an open house on the final environmental impact statement for the Parkway
Spur, it is learned that construction of the Parkway will be delayed, no
construction will begin until 1994 when the Spur was to be completed.
1993 In a community meeting with Mayflower Hills residents, the dilemma of the
delayed construction schedule for the Parkway Spur generates discussion about
possible use of Rutrough Road, the need for road improvements and the necessity
of a temporary Parkway Spur. The neighbors also ask what the Landfill Board
and area governments are going to do about the neighborhood park they were
promised would be there after the landfill closed.
1994 The community meets two more times with Roanoke County representatives, and
guests from the Landfill Board and Virginia Department of Transportation on the
road widening, Several property owners donate right-of-way to see the project
completed. Citizens are given reassurance that closure and post-closure care will
be completed in a timely, efficient manner and that ground water will continue to
be monitored. Citizens ask about the neighborhood park. A separate meeting is
held on the neighborhood park.
Parks and Recreation are asked about the park, what it might cost (at least
$60,000 without land costs) and about basic elements. They perceive it to be like
a Bonsack Park.
Some discussion takes place with the Roanoke Valley Resource Authority, no
commitment, many other issues are before this one, i.e. closure, parkway
alignment fill material, deeds/management of the filled/unfilled portions.
Citizens provide the parameters for the neighborhood park. No longer do they
expect the elaborate landfill park plan, rather they would like a small park located
between the church and the landfill entrance. They would like a park with
playground equipment, picnic shelter and tables, a standard ballfield with
backstop, room for parking, and optional rest rooms and tennis court ("like Mt.
Pleasant School"). The citizens did not, at first, want the park to be managed and
maintained by Roanoke County where it would be located, but reconsidered the
idea when liability issues arose. Citizens designed park and its elements.
1995 Citizens continue to ask about the park, where it will be, if it will be.
Related facts and issues:
^ The landfill is no longer a suitable location for the neighborhood park.
^ Explore is willing to donate land for the park. Land identified within the
parameters is too steep, too far off the main road or too close to the church.
^ Expectations continue.
^ Citizens are still willing to work to design park.
^ Cost and source of funds is not yet determined.
~~~~'~
~~~~~~
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Request to adopt a resolution requesting funding for the
neighborhood park that was proposed for the Mayflower Hills
community in 1973
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
~-Zi
As result of meetings held in relation to the siting of the Rutrough Road landfill, in the early ,~
1970s, neighbors in the Mayflower Hills community have expected that a community park would
be built on the former landfill after the landfill was closed and capped 1993 (See attached History ~~
of the Neighborhood Park). This ex ectation was furthered
P by a Recreational Plan and Layout ~~
which was shown to citizens as an illustration of what they may expect would occur on the landfill
after its closing (See attached Recreation Plan and Layout dated September 1973). Citizens in the
area feel as though this promise of a park has not been fulfilled.
Current landfill regulations prevent the actual penetration of the capped surface of the landfill and
since that time an act of Congress created the Roanoke River Parkway to connect the Blue Ridge
Parkway to Explore Park. The Roanoke River Parkway is under construction on unfilled former
landfill property that has been deeded to the U.S.A. with the remainder of the land deeded to the
Roanoke Valley Resource Authority. Therefore, the land originally planned for a community park
is no longer suitable. To help keep the earlier promise, Explore has been willing to designate
or donate land for a neighborhood park and have worked with Roanoke County representatives
and the neighborhood to locate a suitable site on Explore land.
SUMMARY OF INFORMATION•
Staff discussed this situation with the Roanoke Valley Resource Authority in 1994. The next steps
have been taken, including a more detailed summary of what the neighborhood wanted in a
neighborhood park and finding a suitable site.
County staff worked with the neighborhood to develop a consensus of essential elements of the
neighborhood park (multi-use ballfield with backstop; kiddie toys/swings; picnic shelter with a
water fountain, tables, restrooms and grill area; security lighting; and a half court basketball play
area with one or two hoops). Please see attached rough Mayflower Hills Park layout, drawn by
a resident, with community comments and showing some of the key elements. The Mayflower
Hills neighborhood and Roanoke County staff feel that this is a reasonable alternative to the
elaborate plan of 1973. A site has been identified as suitable on the former ACRES/Payne Farm,
and a rough estimate of $80-$100,000 for construction costs. Design and engineering plans could
determine the harder costs.
FISCAL IMPACT:
None. The attached resolution recommends that funds for this project be authorized from funds
set aside by the authority to close out the Rutrough Road landfill.
STAFF RECOMMENDATION:
Staff recommends that:
1.) The Board of Supervisors adopt the attached resolution to the Roanoke Valley Resource
Authority requesting funding of the Mayflower Hills neighborhood park, and
2.) Board au rite County s o eliver the resolution to the ce Authority at its next
edu ed me ing t provide b~kgroun info io and clari ation.
3.) Co 'es be sent to e ~noke City nd t1~Town Vin n, the other two original owners
of the lan fill, for information. _ / i ~
Respectfully Submitted by:
Elmer C. Hodge, Jr.
County Administrator
~~
~'
Joyce W. Waugh
Economic Development Specialist
ACTION VOTE
Approved () Motion by: No Yes Abs
Denied () Eddy _ _ _
Received () Johnson _ _ _
Referred () Harrison
To () Minnix _- _- _-
Nickens
~3~y
~l-'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 14, 1997
a ~ rzoM
R~SQI 1' TION /"' '~ T~~~ ROANOKE VALLEY RESOURCE AUTHORITY
~_ REQUESTING FUNDIN FOR EIGHBORHOOD PARK ,
FOR THE MAYFLOWER HILLS COMMUNITY
WHEREAS the expectation for a community park, upon the closure and capping of the
Rutrough Road landfill, was set forth in 1973 to the Mayflower Hills community in which the
landfill was sited and is now closed; and
WHEREAS the former landfill was originally owned by the City of Roanoke, the County
of Roanoke and the Town of Vinton; and
WHEREAS the City, County and Town donated a portion of the former landfill to the
U.S.A. for the Roanoke River Parkway and the remainder to the Roanoke Valley Resource
Authority; and
WHEREAS locating a park of this type on a former landfill is no longer possible due to
current landfill regulations; and
WHEREAS the Mayflower Hills community has worked with Roanoke County and
Explore to site a smaller, neighborhood park on Explore property; and
WHEREAS the community has defined the key elements of the park as including: a multi-
use ballfield with backstop; kiddie toys/swings area; picnic shelter with a water fountain, tables,
restrooms and grill area; security lighting; and a half court basketball play area with one or two
hoops; and
WHEREAS the estimated cost of the neighborhood park is $80,000-$100,000; and
WHEREAS commitments made during the siting of the former landfill are as important
as current commitments made during the recent siting of the existing landfill;
THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia as follows:
1 That tt3esSo the Roanoke Valley Resource
Authori _ _ the Mayflower Hills neighborhood park in the amount of $80,000-
$100,000 from funds set aside by the to close out the Rutrough Road landfill,
and ~ ~ ~1i1
2. The Bo d auth ' es County staff to deli r the resolution o th esource Authority
at its next scheduled eting to provide back nd information and c ification.
3. The Bo a orizes County sta o se copies of this re uti to the Roanoke City
and the Town o ~nton, other two o ginal own of the fo er landfil , or information.
~3. ~ ~a,~ ~~e ~l~r~ ~~ t1~e I~eotr~, ma~1 cc~i es D~ ~-~-s ~Q~o1u~~'t~n
~ts ~ ere dy 1
r~ xesl'eo~ ~ ~v ~e ~ ~~;:~ ~_. A ~. , ~n~ C,-ry ~'c,~nc~1 ~~v -t'~e C;ky o~ 1~c~~oke ~
C ~ rY~c 1 Tbl~w ~ CQH c! Q h r }t Q~
a~-id -~~e ~ ! ~ r t e Jnvu Vin~dn.
off, ttna~' ~~~ ~b~~'~y ~~~tiT'lIs tra~'Gr a~to~ ~~r s~'k~~ rare ~lrec~'e& -~~
feet w~~ ~ -~ --R -~` _. ~c ~t-o~~f~e ~~~~arrn~.~'~en ~l-~o~, Rss~s t~.nce
;n ~-~~ i ~,~1 et~en~'~~io~ r-~ ~~~'},it I~~Sc l~~ct~ .
On motion of supervisor Nickens to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors
NAYS:
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
c: file
The Honorable David A. Bowers, Mayor, City of Roanoke
The Honorable Charles R. Hill, Mayor, Town of Vinton
W. Robert Herbert, City Manager, City of Roanoke
Clayton Goodman, Town Manager, Town of Vinton
M. Rupert Cutler, Ph.D., Executive Director, Virginia's Explore Park
Joyce W. Waugh, Economic Development Specialist
HISTORY OF THE NEIGHBORHOOD PARK
MAYFLOWEl~ HILLS
1970s Discussion of a regional landfill begins as City recognizes a growing need to
identify and site a new landfill.
1972 Landfill selection committee is appointed to participate in determining a site for
a regional landfill facility in southeast area. A site is identified that is located
adjacent to Blue Ridge Parkway and Roanoke River in Roanoke County. This
particular site is a location where neighborhood children were allowed, by the
owner, to play for many years.
Improvements to Rutrough Road recommended (City Resolution #20578). County
Board requested Virginia Department of Highways to improve Rutrough Road
(2.6 miles).
1973 Citizens in the Mayflower Hills neighborhood continue to voice opposition to
landfill in their area, file suit to attempt to stop siting of landfill. Cecil
Bollinger's name is mentioned in County Board minutes as a citizen representative
against the landfill, and Charles Osterhoudt's name is mentioned as representing
the Mayflower Civic Club.
At a presentation, citizens learn of elaborate plans to create a large park with
ice skating rink, horse stables, extensive recreation fields, boat dock and marina,
restaurant, lodge, 9 hole par 3 golf course and other features after landfill closes
(closure estimated to be 20 years after opening). Plan dated Sept. 1973, Sheet 18
of Roanoke Valley Regional Landfill by Thompson and Litton.
Residents recall meetings in their homes and neighborhood regarding the park.
There was a commitment to give something back to the neighborhood after the
landfill closed. One family moved away for a number of years and returned to
their home close to the time of the landfill's closing to enjoy the amenities, i.e.
boat dock and marine, of the park.
The Roanoke Valley Solid Waste Management Board was established.
Land is purchased for landfill (Ordinance #21141/38-434).
1974 City Council, by Resolution 21602, dated 17th day of June, 1974, approves
Landfill plans dated September 1973, as amended (dealing with method of
operations).
1975 A three-party agreement between Roanoke City, Roanoke County and the Town
of Vinton is authorized among the three governments involved in the landfill's
ownership.
1985 In the early stages of a community planning process for Explore Park, some
citizens mention that a park is planned on the Iandfill when it closes, giving the
impression that the park was in return for the landfill having been located there.
A copy of the plan is produced by a citizen. (Some similarities identified- between
Expiore's first concept for planning on the landfill and features found in the 1973
landfill recreation plan.)
1987 Blue Ridge Parkway Spur is authorized as a demonstration project by Congress
in the 1985 Highway Bill, known as the Roanoke River Parkway in the Federal
Highway Surface Transportation Act of 1985. After several years of study and
environmental assessment, the location of the Parkway Spur is determined to be
the unfilled area of the Roanoke Regional Landfill.
1988 City, County and Town begin talking about landfill expansion and possibility of
using area A, formerly reserved for protection as a watershed.
1990 Roanoke County begins landfill siting process through the assistance of residents
from the county.
1991 Pians for the Parkway Spur and its coordination result in several meetings held
by Federal Highway Administration regarding the life expectancy of the landfill
and closure plans.
1992 Ai an open house on the final environmental impact statement for the Parkway
Spur, it is learned that construction of the Parkway will be delayed, no
construction will begin until 1994 when the Spur was to be completed.
1993 In a community meeting with Mayflower Hills residents, the dilemma of the
delayed construction schedule for the Parkway Spur generates discussion about
possible use of Rutrough Road, the need for road improvements and the necessity
of a temporary Parkway Spur. The neighbors also ask what the Landfill Board
and area governments are going to do about the neighborhood park they were
promised would be there after the landfill closed.
1994 The community meets two more times with Roanoke County representatives, and
guests from the Landfill Board and Virginia Department of Transportation on the
road widening, Several property owners donate right-of--way to see the project
completed. Citizens are given reassurance that closure and post-closure care will
be completed in a timely, efficient manner and that ground water will continue to
be monitored. Citizens ask about the neighborhood park. A separate meeting is
held on the neighborhood park.
Parks and Recreation are asked about the park, what it might cost (at least
$b0,000 without land costs) and about basic elements. They perceive it to be lie
a Bonsack Park.
Some discussion takes place with the Roanoke Valley Resource Authority, no
commitment, many other issues are before this one, i.e. closure, parkway
alignment/fill material, deeds/management of the filled/unfilled portions.
Citizens provide the parameters for the neighborhood park. No longer do they
expect the elaborate landfill park plan, rather they would like a small park located
between the church and the landfill entrance. They would like a park with
playground equipment, picnic shelter and tables, a standard ballfield with
backstop, room for parking, and optional rest. rooms and tennis court ("like Mt.
Pleasant School"). The citizens did not, at first, want the park to be managed and
maintained by Roanoke County where it would be located, but reconsidered the
idea when liability issues arose. Citizens designed park and its elements.
1995 Citizens continue to ask about the park, where it will be, if it will be.
Related facts and issues:
^ The landfill is no longer a suitable location for the neighborhood park.
^ Explore is willing to donate land for the park. Land identified within the
parameters is too steep, too far off the main road or too close to the church.
^ Expectations continue.
^ Citizens are still willing to work to design park.
^ Cost and source of funds is not yet determined.
/ ~~
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ACTION N0.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 14, 1997
AGENDA ITEM: Consideration of Request from Valley Metro to
Subsidize STAR Paratransit Services
COUNTY ADMINISTRATOR'S COMMENTS•
BACKGROUND•
The City of Roanoke and the greater Roanoke Transit Company
(valle~~r`Metroj have notified the County that they will not be
as ,~J'klq.t,agg'~
able to continue providing STAR service to the County unless the
County subsidizes the system i`n the a~~ojsnt of $35, 250 `annually.
STAR is the paratransit service provided for Valley Metro in
compliance with the American with Disabilities Act (ADA}
~"~ Se~~e-
requirement =~ physically challenged individuals. The law
requires the service to be provided within three-fourths of a
mile radius of a public transportation system's fixed route,
within the system's locality or along a route contracted with
other localities.
The following information is a background of public
transportation systems impacting the residents of Roanoke County
and possible changes in the service delivery which the Board of
Supervisors may wish to consider.
~. BOAT DOCK 8 MARINA
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a
_ PICNIC AREA
~r
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,~
and Layout was presented to citizens
is community during the siting stage
, l landfill as a representation of what the
expect or would receive after the landfill
~, 'hood says that this was promised (many
~' an from the 1970s) and have come up
1 and a suitable site.
THOMPSON ~ LIT
[NCIM[ERS•ARMITECTS•~LARR[RS~pp~~ ~ANDflII ~ ~ ~`;~~~ ••~ SEPT., 1973
•~st-rumM,ri~sis'~ i-m...zz-_a._~_,P.~m ~---
OFlll RIS-OSAL MARO ~ • ~ +
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ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
January 14, 1997
AGENDA ITEM: Request from the Fifth Planning District
Commission to establish a Regional Alliance
under the 1996 Virginia Regional
Competitiveness Act
COUNTY ADMINISTRATOR'S COMMENTS:
On August 13, 1996, the Board of Supervisors adopted a resolution
expressing its support for the establishment by the Fifth Planning
District Commission to develop a steering committee to examine the
process of develop' Tonal artnership under the provisions
of the 199 Competitiv The Board appointed
Co A inistra Elmer Hodge an Board` ember Lee Eddy to serve
on th ee. Other particip g localities include the
Counties of Alleghany, Botetourt and Craig, the Cities of Roanoke
and Salem; and the Town of Vinton.
The Fifth Planning District Commission has prepared a report on the
Steering Committee's activities which is attached to this report.
~~~~
.~
,~'' G~--
The guidelines of the Regiona~mpetitiveness Act requires that
local governments must adopt resolution to become members of a
regional partnership. The Fifth Planning District Regional
Steering Committee has recommended the formation of a Fifth
lanning District Regional Alliance to act as the partnership to
~arry out the provisions of the Regional Competitiveness Act.
C~`'f'he Steering Committee is also recommending the appointment of the
chief elected official and the chief administrative official to
'~ serve as members of the Organizing Board of Directors. This Board
will be responsible for nominating other Board members from
busines~ducation and civic organizations. The Organizing Board
will also begin work on bylaws and may choose to adopt a charter
and incorporate.
When the full Board of Directors is in place, it will adopt bylaws
and recommend a funding formulation for distribution of the
Competitiveness Funds.
STAFF RECOMMENDATION:
Staff recommends:
(1) that the attached resolution be adopted establishing a Fifth
Planning District Regional Alliance.
(2) that the Board Chairman and County Administrator be appointed
to serve on the Organizing Board of Directors.
Respectfully Submitted by:
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved ( ) Motion by: No Yes Abs
Denied ( ) Eddy
Received ( ) Harrison
Referred ( ) Johnson
To ( ) Minnix
Nickens
AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE
COIINTY, VIRGINIA, HELD AT THE ROANORB COIINTY ADMINISTRATION
CENTER ON TIIESDAY, JANIIARY 14, 1997
RESOLIITION ESTABLISHING A REGIONAL ALLIANCE IINDER THE
1996 VIRGINIA REGIONAL COMPETITIVENESS ACT
WHEREAS, Section 15.1-1227.1 through Section 15.1-1227.5, Code
of Virginia, as amended, permits countie~ities and towns within
a planning district to establish a regional partnership for the
purpose of encouraging local governments to exercise the options
provided by law to work together for their mutual benefit and the
benefit of the Commonweal~"l(known as the Regional Competitiveness
~'""~'.".. _ ti~,
Act) ; and ~'"`'~
WHEREAS, the Fifth Planning District Commission has
coordinated the regional Steering Committee to investigate
establishing a regional alliance under the Regional Competitive~ctn
and this committee has recommended the formation of the Fifth;!
Planning District Regional Alliance; and
WHEREAS, the Fifth Planning District Commission has agreed to
provide administrative staff and research support to the proposed
Alliance; and
WHEREAS, the guidelines for Virginia's Regional
Competitiveness program require that participating local
governments within the region adopt a resolution of participation.
THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia agrees to:
(1) Establish the Fifth Planning District Regional Alliance
under the provisions of the 1996 Regional Competitiveness
Act, in conjunction with the other participating member
governments of the Fifth Planning District; and
(2) Appoint the chairman of the Roanoke County Board of
Supervisors and the County Administrator as members of
the Organizing Board of Directors. The Chair of the
Fifth Planning District Commission will also serve as a
member of the Organizati~ Board of Directors.
BE IT FURTHER RESOLVED that the Board of Supervisors of
Roanoke County, Virginia, understands that:
(1) The Organizing Board of Directors will nominate and
select other Board members to carry out the provisions of
the Regional Competitiveness Act. The Board of Directors
will prepare and adopt the organization's bylaws; and
(2) Specific recommendations for determining distribution of
Regional Competitiveness funds must be endorsed by each
governing body.
TEL~1-540-387-6112 Jan Q8'97 G `~uw25 No.C03 P.01
~ .Z
MEIVIQ
'1'a: William J. Rand, Director ot`General Servi s
From: John D, Willey, Property Manager
Subject: Courthouse Parking negotiations
Date: December 4, 199G
Yesterday 1 met with Mr, William Watts, the owner of the lot in Salem that Roanoke County
leases for parking at the Courthouse, I had spoken with Mr. Watts on the telephone several times
to set up the meeting and give him the terms that we would like to negotiate in a new lease.
Mr. Watts was cordial ,listened to our offer and then refused to renegotiate the existing renewal
terms. He said that he could see no advantage for him or the County in the new offer and that he
was satisfied with matters as they stand. He did say that he would consider a new lease agreement
if'the County would offer more rental per month as he feels that he is currently receiving less than
market income. Mr. Watts further indicated that he would have little trouble leasing the lot to the
existing Unimart store or a competitor and had been approached on the possibility recently.
T see no alternative to the currerrt lease and spent time yesterday checking on any other possible
parking sits in the area. My research showed no present or prospective availability and I know of
no r~tgonable alternative.
I~L'1-~fIU-S~r'-1,11'? Jan Uc"yr' u"1~1 Mo.UU'? h'.U1
UtF•ARTM6NT QF GENERA,I. SBRVIGE$
rACWTIFS IdANnr~eMENT SOLID MIASrE MANAGCMCNT
rROrERTYnnaNAGiMENf FLECT MANAAEMFNT
C:OMMUNICATION9
WII f IAM 1. RAMC, Ifl ANCRCW 0. 6LFNN, JR.
C~REC hiht
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