Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2/11/1997 - Regular
O~ ROANp,S.~ ti ~ ,! ~ ~ " ` ~ ~~ ~~xx~~.~.~ rasa ~xr ~ rr~ ntue x~ R Working document - subject to revision ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA FEBRUARY 11,1997 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. /ndividua/s with disabi/ities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or ~ other programs and activities sponsored b y Roanoke County, p/ease contact the Clerk to the Board at (5401 772-2005. We request that you provide at /east 48- hours notice so that proper arras ements maybe made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Joseph A. Keaton Central Baptist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS i C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Certificate of Recognition to Bob Carle, Marathon Oil, for providing funds to assist individuals and families in obtaining fuel oil during emergency situations. D. BRIEFINGS 1. Economic Development Activity Report for 1996 (Tim Gubala, Economic Development Director) E. NEW BUSINESS 1. Request for appropriation of funds to upgrade County Computer Systems for the Year 2000. (Craig Hatmaker, MIS Director) A-021197-1 LBE MOTION TO PO~TPONF T XT MFFTTNf NO VOT HCN TR~TTTTITF, MOTION TO PPR ~APPROPRTATTON WITH THE UNDERSTANnINf TKAT THIS WI I A1~ TWO P MANFNT POSITIONS AYES-LBE,HCN,~ T NAYS-FFH ABSENT-FM 2 F. OLD BUSINESS G. REQUESTS FOR WORK SESSIONS H. PUBLIC HEARING 1. Public Hearing for Community Development Block Grant application on behalf of Total Action Against Poverty (TAP) for Microenterprise Grant. (Tim Gubala, Economic Development Director) I. FIRST READING OF ORDINANCES 1. Ordinance approving an option to purchase agreement with Eva M. Burritt for five feet of Lot 14, the eastern 25 feet of Lot 14, Lot 13, and Lot 12 on map of Fort Lewis Estates authorizing the exercise of said option and authorizing assignment of the contract to .the Industrial Development authority in connection with the Kroger Project. 3 2. Ordinance authorizing conveyance of a sanitary sewer easement to the Town of Vinton across Stonebridge Park property owned by the Board of Supervisors. (Paul Mahoney, County Attorney) J. SECOND READING OF ORDINANCES K. APPOINTMENTS 1. League of Older Americans -Advisory Council 2. League of Older Americans -Advisory Board L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 8 021197-2 BL.T MOTION TO APPRO ONSF.NT A NDA FTFR T)T~f TTCCrnN OF ITEM L.-1 URC WITH FM ABSENT 4 1. Appropriation of school insurance funds to replace gym floor at Roanoke County Career Center. A-021197-2.a 2. Acceptance of drainage easement serving the public roads for Wexford, Phase II. A-021197-2.b 3. Request for acceptance of Bridgeport Lane and a portion of Bloomfield Avenue into the Virginia Department of Transportation Secondary System. R-021197-2.c 4. Request to appropriate grant monies received from the Virginia Office of Emergency Medical Services Recruitment and Retention Mini-grant. A-021197-2.d M. REPORTS AND INQUIRIES OF BOARD MEMBERS 5 Sunervisor Nickens: f 1 F~n rec~ app~~~at~~ n to the staff for their involvement with VDOT in re olvi ng~p~rl problem s on Bandy R oad (~1 R d i f equeste n ormation on the cos of vehi le maintpn ancp during th e budget process. Sunervisor .Tohnson: (1) Ad vised he sent a l etter to ena tnr Tohn Edwards opposing his sponsor 'p of a bill to elimi nate local go vernment sovereign immunity, and was in form the bill n ever mad i t out of ~Qmmittee. A_r~nounced he attende d VA O , T pg islatl~P Day w ith ECH end PMM. They met with mayors and managers of ot her localities t o discuss issues and felt there wa a p' ' of regional cooper~t~~ ~, N. CITIZENS' COMMENTS AND COMMiJNICATIONS L. Chris Muse. Roanoke Valley Web spoke He de crib d his web page and asked for endors mPnt from Roanoke County as he plans to do from hP other local governmPnt~ 6 O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Treasurer's Statement of Accountability per Investments and Portfolio Policy as of January 31, 1997. 5. Update on changes to speed limits on Bandy Road and recommendations for Twelve O'Clock Knob Road. 6. Progress Report on the Comprehensive Plan. P. WORK SESSIONS 1. Joint Work Session with the Roanoke County Transportation Safety Commission (5:30 p.m.) 2. Budget Work Session a. Capital Improvement Program b. Review of County and School Debt Schedules DIANE HYATT B T ,FE T RnAR ON D BT HF . E~ WO K ION ONTINiTF TO 2/25/97 Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) to discuss the acquisition or use of real property for public purposes, office space for Social Services Department. R. CERTIFICATION OF EXECUTIVE SESSION S. ADJOURNMENT s FiOANp,`.~ O Z ' "^ ~ °~ . , a= C~.~~xxr# ~~ ~a~xx~~.~.~e 1838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA FEBRUARY 11, 1997 ~wxr a ng ecuE rtmcs Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. /ndividua/s with disabi/ities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, p/ease contact the Clerk to the Board at (540) 772-2005. We request that you provide at /east 48- hours notice so that proper arrangements maybe made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Joseph A. Keaton Central Baptist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Certificate of Recognition to Bob Carle, Marathon Oil, for providing funds to assist individuals and families in 1 obtaining fuel oil during emergency situations. D. BRIEFINGS E. NEW BUSINESS 1. Request for appropriation of funds to upgrade County Computer Systems for the Year 2000. (Craig Hatmaker, MIS Director) F. OLD BUSINESS G. REQUESTS FOR WORK SESSIONS H. PUBLIC HEARING 1. Public Hearing for Community Development Block Grant application on behalf of Total Action Against Poverty (TAP) for Microenterprise Grant. (Tim Gubala, Economic Development Director) I. FIRST READING OF ORDINANCES 1. Ordinance approving an option to purchase agreement with Eva M. Burritt for five feet of Lot 14, the eastern 25 feet of Lot 14, Lot 13, and Lot 12 on map of Fort Lewis Estates authorizing the exercise of said option and authorizing assignment of the contract to the Industrial Development authority in connection with the Kroger Project. 2. Ordinance authorizing conveyance of a sanitary sewer easement to the Town of Vinton across Stonebridge Park property owned by the Board of Supervisors. (Paul 2 Mahoney, County Attorney) J. SECOND READING OF ORDINANCES K. APPOINTMENTS 1. League of Older Americans -Advisory Board 2. League of Older Americans -Board of Directors L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Appropriation of school insurance funds to replace gym floor at Roanoke County Career Center. 2. Acceptance of drainage easement serving the public roads for Wexford, Phase II. 3. Request for acceptance of Bridgeport Lane and a portion of Bloomfield Avenue into the Virginia Department of Transportation Secondary System. 4. Request to appropriate grant monies received from the Virginia Office of Emergency Medical Services Recruitment and Retention Mini-grant. M. REPORTS AND INQUIRIES OF BOARD MEMBERS N. CITIZENS' COMIlVIENTS AND COMMUNICATIONS 3 O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Treasurer's Statement of Accountability per Investments and Portfolio Policy as of January 31, 1997. 5. Update on changes to speed limits on Bandy Road and recommendations for Twelve O'Clock Knob Road. 6. Progress Report on the Comprehensive Plan. 7. 1996 Economic Development Activity Report. P. WORK SESSIONS 1. Joint ~ Work Session with the Roanoke County Transportation Safety Commission (5:30 p.m.) 2. Budget Work Session a. Capital Improvement Program b. Review of County and School Debt Schedules Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) to discuss the acquisition or use of real property for public purposes, office space for Social Services Department. R. CERTIFICATION OF EXECUTIVE SESSION S. ADJOI:fRNMENT 4 c-~ ~~~~~~ ~~ ~ v~~~~~ CERTIFICATE OF RECOGNITION AWARDED TO ~~a~ra~tl~~~~~ ~~il :~~~~1 ~~~~I~ C~~rlc FOR OPERATING A PILOT PROGRAM TO ASSIST THE CITIZENS OF THE ROANOKE VALLEY WITH HEATING O/L IN TIMES OF EMERGENCIES ~ The Viginia Energy Assistance, AEP "Neighbor to Neighbor" and Roanoke Gas "Heat shares" are programs available to assist low income persons with meeting the cost of their energy needs. The first two programs are administrated by Social Services and the third by TAP. ~ This year, Bob Carle with Marathon Oil introduced a pilot program for this area of the state which has provided $3,500 to Roanoke County Social Services to be used to assist individual and families who heat with oil when an emergency arises. ~ Mr. Carle solicited donations from Marathon Oil, Shell Oil, Williams Emergency Group, Plantation Pipeline, Texaco and Citgo Petroleum. ~ The Board of Supervisors wishes to commend Marathon Oil and Mr. Carle for their dedication and commitment to helping the citizens of the Roanoke Valley maintain their quality of life. 11th Presented this day of February 1997 Signature o nson Chairman, Roanoke County Board of Supervisors Title ., A-021197-1 ACTION NO. ITEM NUMBER ~!, AT A REGIILAR MEETING OF THE BOARD OF SOPERVISORB OF ROANORE COONTY, VIRGINIA HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER MEETING DATE: February 11, 1997 AGENDA ITEM: Request for Two Positions to Assist in Computer Program Changes for the Year 2000 COIINTY ADMINISTRATOR'S COMMENTS: Recommend approval. This is one of the highest priorities that we have in the entire budget process. This will require a massive amount of work and that is why we have to begin before July 1. I ask for your support on this project. e On January 6, 1997, Mr. Hodge sent you a memorandum informing you of the need to prepare our computer systems to accommodate the arrival of the year 2000. This subject was also discussed at a Work Session on January 28, 1997. The initial estimates of the effort required have been confirmed and we are now requesting permission to proceed with our plans for addressing the issue. $IIMMARY OF INFORMATION: Since my arrival in July 1996, my staff and I have spent considerable time reviewing our systems and evaluating the effort required to make the necessary modifications to accommodate the century change. As reported earlier, our in-house developed systems, including schools, will require approximately 19,000 man hours of reprogramming. This work must be completed and all programs and systems tested prior to January 1, 2000 to avoid system failures. It would be impossible to complete the effort with current staff. However, if the project were completely farmed out, the cost would be almost one million dollars. In view of this, an approach has been developed which uses a combination of: 1. Two additional permanent positions. 2. Use of temporary programmers over the next three years. 3. Replacement of older systems with purchased packages where practical. ~-/ With this approach, the total cost is reduced to approximately 550 thousand dollars spread over three years. We have discussed this project with several other local governments, businesses and with Virginia Tech. Attached is a prioritized list of the major computer systems requiring changes and the estimated time for their modification. FISCAL IMPACT: $31,850 to be taken from the Unappropriated Fund Balance for this fiscal year. Additional funding will be addressed during the budget process. Staff recommends that we proceed with the addition of two permanent positions. Funding of $31,850 is requested for four months for this fiscal year. We will attempt to absorb the cost for other related expenses for this year in the current MIS budget. In the 1997-98 budget we will request full-year funding for the two new positions, for contract programming and for replacement software. Respectfully submitted, Craig atmaker Director of MIS Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Approved by, Elmer C. Ho ge County Administrator ACTION Motion by: r,PP B. Eddy to postpone to the next meeting. ThPrP was no vote. VOTE No Yes Absent Eddy _ Harrison _ Johnson _ Min~_ix Nickens ACTION VOTE Approved (x) Motion by: Substitute motion by No Yes Absent Denied ( ) Harry C. Nickens to approve Eddy ~_ Received ( ) ~,bbropriatign with the under- Harrison~_ Referred ( ) ctan~;ng that this will add two Johnson ~_ To ( ) permane_n_t positions Minnix -~ Nickens ~_ cc: File Craig Hatmaker, Director, MIS Diane D. Hyatt, Director, Finance Joe Sgroi, Director, Human Resources 2 Jan-24-97 10:34A Roanoke Co. M.I.S. 540 561 8004 P.02 .' 2 ANI-Animal Control (includes Dog;Cat tags, Vaccination Records, etc.) 3 LIC-Business License (BPOL) 4 CPP-Personal property assess/billing/collections 5 CUT-Utility Billing 5 MR/HH-meter reading system for utility billing 6 CEN-School census 6 SIS/HSTISUM-Student info, history, summer school 6 VER-Va Education reporting 7 APP-Applicant Tracking 7 CHP-County payroll 7 FLX-County Payroll Flexible benefits tracking 7 SBP-School payroll 8 CAD-911 Dispatch and Reporting for Police and Fire 9 CSN-Cashiering for Treasurer's office collections 9 PPL-Process-to-process link (cashiering) 10 ETX-Estimated income tax 11 CJR-Jury Selection 12 C!N-County fixed asset Inventory 13 SIN-School fixed asset Inventory 20 PUR-purchasing-po's,contracts 21 ACE-Permits (building, water, etc.) 22 FAM-Financial and Budget Reporting (General Ledger) 23 IND•Clerks indexing (Court records, deeds, judgements, etc.) 24 PAS-Real estate assessments 90 MIS/LA621P-Mist„labels, E911 address file, zip codes, job requesUpcmr 98 SBC-School cafeleria reports 97 TST-School testing 98 STK-Stock inventory 99 DOC-Inhouse documentation Total ~I 3,533 Working 144 Testing 520 Analysis 2,751 1,498 269 412 2,173 285 398 1,524 476 1,626 196 410 10 216 219 278 179 328 161 48 32 78 1,164 70 67 109 113 19,2t~4 Item No. !/ ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ROANOKE COUNTY, VIRGINIA, ON TUESDAY, MEETING DATE: February 11, 1997 AGENDA ITEM: Public hearing .for Virginia Community Development Block Grant application on behalf of Total Action Against Poverty (TAP) for a Microenterprise Grant COUNTY ADMINISTRATOR'S COMMENTS: f~i~~~.nm~n~ ~~~~~-r~ f-~;J ~~~6%~L %"LrreSr'rr~"r~ive. W.~/ sic pie,jc'nt" 'Tv BACKGROUND: Total Action Against Poverty (TAP) is requesting that Roanoke County participate with Craig County and the City of Salem in a regional application by TAP to request $100,000 of Virginia Community Development Block Grant (VCDBG) funds to establish a microenterprise loan program. This program proposes to identify, train and assist low- to moderate-income individuals to learn about business basics, have a mentor assigned and learn about starting a business. A goal of the program is to have applicants prepare a business plan and to seek microenterprise loan funds in the $10,000 to $25,000 range. TAP has previously administered $100,000 of microenterprise loan funds received from the Virginia Department of Housing and Community Development through its Entrepreneur Training and Microenterprise Loan Program. A further program goal is the preparation of an additional grant applications to the US Small Business Administration (SBA) to expand the microenterprise loan program. SUMMARY OF INFORMATION: This initial public hearing specifically asks for public comment on the general community development and housing needs and the locality's use of VCDBG funds within the last five years. Roanoke County has not received VCDBG funds within this time period. FISCAL IMPACT: There is no fiscal impact associated with this grant application. }~-1 ALTERNATIVES 1. Hold the required public hearing, have TAP brief the Board of Supervisors on the proposed grant program and request TAP to finalize its grant application for the second public hearing to be held on February 25, 1997. 2. Do not participate in the regional VCDBG application. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors select Alternative 1. Respectfully submitted: ~---- ~d~ C,/, Timothy W. Gubala, Director Department of Economic Development ACTION Approved: Elmer C. Hodge County Administrator No Yes Abs Approved () Motion by: Denied ( ) Received ( ) Referred to Eddy Johnson Harrison _ Minnix Nickens Attachment `, 5~1Q3454461 TAP 973 P~2 JAN 17 '97 16:31 ~~ MEMORANDUM January 17, 1997 TO: Localities working with TAP on CDBG l~~icroenterprise Grant FROM: Ann Rogers, TAP, (540) 345-6781. Fax 345-4461 RE: (1) Facts on proposed program; (2) General facts an CDBG ,grant process; (3) Required activities 1`or local governments; (4) Special requirements for regional application; (5}How your involvement now can ai~ect future funding far microenterprises in your area Tkzank you far your interest in working with TAP on a CDBG Micraentexprise Grant. The following is a list of facts and required activities for localities wishing to participate. hope that this helps you make your decision and that you will decide in favor of working with TAP in order to get microenterprises started in your area. Please call if you klave questions (number above). (~) Facts ol~ proposed grogram a. Tlae proposed program will be based on the existing program at TAP. b. The existing program at TAP is called Entrepreneur Training and Microenterprise Loan Program. Started in 1994, the program works to assist men and women to become self~sufticient through starting their own business or by obtaining employment paying a livable wage. c. The program serves low- to moderate-income individuals who have skills but lack business start-up knowledge anal capital. The existing service area includes the cities and towns of Clifton Forge, Covington, Roanoke, Salem, and Vinton, and the Counties of Allegheny, $otetourt, Craig, and Roanoke. d. Participants are given a lb-hour course in business basics. Tlxe Faculty Dean of the prograaza is 1;7x, James Lang, Strickler Professor of Entrepreneurial Studies at Virginia Tech. Other volunteer faculty come from the business community bringing expertise in marketing, accounting, insurance, financing, and business law. e. Each participant is assigned a znezttor from the business community to provide support throughout training and business start-up £ Outcome evaluation is integral park of pragxa~n az~d ongoing since inception of program. 54L345~~61 TAF 973 F~3 JAN 17 '97 16:32 .` ~l- ~ g. Participants are assisted in developing a business plan. -- this is a cornerstone of the program. h. Income-qualified graduates are o~'ered access to micraenterprise loans. i. Frogram curriculum oilers sections an life plannirtg, case study, business licensing, self-assessment, sales techniques, needs assessment, field research, budgeting, public relations, accounting, insurance, and much more. Advisory Committee includes individuals from government, business, and service nectars. k. Loan funds from local banks - Crestar, First Virgi~ua, First Union, NationsBank, and Signet. 1. Frogram achievements as of December, 1996: 28 business plans completed; 17 nernr businesses started; $ ETF loans applied for; 4 ETP loans received. (2} Facts o~x CDBG grant process a. 'f,AP is doing a regional grant application for Microenterprise Loan Capitalization. Nonentitlement units a# local government are the only legal recipients of C"DBG funds and therefore must be the legal applicants. Local governments may contract with non-profit organizations to undertake project actinides. TAP proposes to subcontract for all localities- b. TAP will apply for $100,000 in loan money for two years. CDBG also allows us to apply for funding for a program administrator in the same grant application. That amount will be in addition to the $100,000. c. The loans to nnicroenterprises in your community will be far $25,000 or less. A microenterprise is Considered to be a for-profit entity with five or fewer employees, one or more of whom own the business. The owner(s), or S 1 % of employees, must be low- to moderate-income. d. The application must be postmarked by S p.rn. on March 28, 1997. e. Your locality can apply for its own CDBG money while simultaneously participating in this grant. Please call me for det$ils. 5-~©354=~61 TaP 973 P~i4 JAN 17 ' 97 16:33 N-~ (3} Required activities for local gavea~nr~.ents a. Two oubli~ hearings are recf~,i~~~- + Applicant communities must publicize hearing in (a) an advErtisement in the z~on-legal section of alocally-circulated newspaper with the largest general circulation; and (b) at least one of the following T_lacally-received radio and/or television stations --flyers distributed in LMI areas and in proposed service area(s) --announcements at local community organization meetings --announcements through local churches and community centers in LMT and in proposed project area(s) • Publicity described above must occur at least 7 days prior to the date of each hearing. • Applicant must keep dncumentatxon in their CDBG ides of how they met the above requirexner~ts far publicity. '1"he newspa~ex ads must be documented with actual newspaper clippings o£your ad, not a xerox copy of your ad. • The first public. hearing should .request public comment on: -- general loco] community development and housing needs, anal --the locality's use of CDBG funds in the past flue years, if applicable. The locality only has tc~ Conduct the first hearing once within asix-month period of MaxCla 28, 1997, even if undertaking mare than one CDBG project. • The second public hearing should request public comment on: --the proposed CDBG application --the locality's use of CDBG funds in the past five years, if applicable (same as above) + Hearings must be conducted, at a minimum, once week apart. • The public hearing notices must provide address, phone number, and times for submitting; complaints and grievances to the applicant locality. TAP will forward pre-printed forms for localities to use for public heariao-g notices. • Localities must provide timely written answers to written Complaints and grievances related to CDBG grograr~ns within 15 working days where practicable. • Where 5% or more of public hearing participants can be reasonably expected to be non-E»glish speaking residents, localities must take measures to accommodate their needs. Census data on the proposed project axes and on the locality as a whale should be consulted to determine if. this provision applies in a particular instance. • Both heaxlzags must take place within si~~-months prior to the application deadline of March 2$, 1997. b. Assurances must be Com Ip~~~ by all localities statirt~,th~y will comply with: • all appropriate federal and state law + drug-free workplace requirements + Citizen. participation requirements (dates of public hearings filled in) TAP will forward pre-printed forms for localities to use for assurances. 5~~345~~161 TAF 973 F95 JAN 17 ' 97 16:3.3 4 ~~ c. Resolution is required containing: • Locality's Warne and statement that it wishes to apply • Project Title (try to include location) • Amounts of requested CDBG funds and amount and sources of any other funds which are part of the praject The projected number of LMI persons who will benefit from the project (figure at about ~la,ooo to ~2s,ooo per loan) • Authorization for chief administrative officer to sign and submit all necessary information for CDBG proposal • Certification that participation requirements have been met TAP will forward pre-printed forms for localities to use for assuraa~ces. (4) Special requirements for regional application a. Une applicant is designated the lead applicant. The lead applicant and all other applicants must sign a:n interjurisdictional agreement. TAP will forward a pre- printed form far use as the interjurisdictional agreement. b. The lead applicant must: --sign one more authorizing resolution --serve as apass-through for program funds -- receive TAP's request far loan money az~d forward to DHCD --receive TAP's request for salary support (administrative money that will be written into the grant) and forward to DHCD --keep records of above transactions for audit c. TAP will contact lead applicant. (5) How your involvement can affect future funding for microenterprises in your area By accessing this CDBU microenterprise loan grant, TAP will be strengthening a grant application with the U.S. Small Business ,A.dminastratio;afoi additional microenterprise loan funds to be submitted this summer. Your support now will help us obtains SSA funding, which will mean more start-up funds for small businesses in your community. Action No. Item No. „Z'- r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: February 11, 1997 AGENDA ITEM: Ordinance approving an option to purchase agreement with Eva M. Burritt for five feet of Lot 14, the eastern 25 feet of Lot 14, Lot 13, and Lot 12 on map of Fort Lewis Estates (Plat Book 3, Page 51) authorizing the exercise of said option, and authorizing assignment of the contract to the Industrial Development Authority of Roanoke County in connection with the Kroger project COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: Roanoke County is assisting the Kroger Co. with an expansion of their Mid-Atlantic Distribution Center in the Glenvar area that will require improvements to Garman Road and Route 11/460 (West Main Street). Ms. Burritt owns property through which the new Garman Road will pass. She has signed an option and the County is desirous of exercising the option and assigning the contract to the IDA to proceed with acquisition so that planning, design and construction of Garman Road can proceed. SUMMARY OF INFORMATION: The subject property is necessary for the relocation and improvement of Garman Road. This parcel of land is owned by Eva Burritt, and is more particularly described as: All those certain lots or parcels of land together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the County of Roanoke, Virginia, on the south side of U.S. Route 11/460 being designated and described as 5 feet of lot 14, the eastern 25 feet of lot 14, lot 13, and lot 12 on the map of Fort Lewis Estates recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, Page 51, reference to which is hereby made for a further description of said property, said real estate being further shown and designated upon the Roanoke County land records as Tax Map Numbers 55.03-1-17, 55.03-1-16, 55.03-1-15, and 55.03-1-14. 1 ~/ Staff has obtained an independent appraisal of the estimated fair market value for the proposed acquisition from Appraisal Consultants, Associates. The appraiser's opinion is that the estimated market value of the proposed acquisition is $250,000. In an effort to reach a settlement, a written offer of $315,000 was extended to and accepted by the owner. Staff offered the higher $315,000 figure in order to meet the property owners price and comply with a VDOT request to have the new Garman Road intersect with the existing traffic signal at Allegheny Drive and West Main Street. The option agreement provides that, as a condition of the sale, construction and use of the property after purchase is subject to Eva Burritt's right to retain possession for storage of personal property until May 31, 1997. The executed Option to Purchase Agreement dated January 27, 1997, requires approval and ratification by the Board. It provides for exercise of the option on or before February 28, 1997; therefore, staff is also requesting authorization to exercise the option and to assign the contract rights to the Industrial Development Authority for acquisition of the property, within 30 days of the notice as provided for in the agreement. FISCAL IMPACT: Roanoke County has appropriated funds for the Kroger project at their meeting on January 27, 1997. The sum of $315,000 for the purchase price along with related legal and recordation costs is included within this appropriation. ALTERNATIVES: 1. Adopt the proposed ordinance approving the Option to Purchase Agreement with Eva M. Burritt authorizing the exercise of the option, and authorizing assignment of the contract to the IDA for acquisition. 2. Decline to exercise the option. STAFF RECOMMENDATION: Staff recommends alternative No. 1 for the benefit of the Kroger project. Respectfully submitted: ~~ ~, ~~-~ 1 Timothy W. Gubala, Director Department of Economic Development Approved: Elmer C. Hodge County Administrator 2 .__-- ~~ 1 ACTION Approved () Motion by: Denied ( ) Received ( ) Referred to Attachment No Yes Abs Eddy _ _ Johnson _ Harrison _ Minnix Nickens 3 -l- _ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 11, 1997 ORDINANCE APPROVING AN OPTION TO PURCHASE AGREEMENT WITH EVA M. BURRITT FOR FIVE FEET OF LOT 14, THE EASTERN 25 FEET OF LOT 14, LOT 13, AND LOT 12 ON MAP OF FORT LEWIS ESTATES (PLAT BOOK 3, PAGE 51), AUTHORIZING THE EXERCISE OF SAID OPTION, AND AUTHORIZING ASSIGNMENT OF THE CONTRACT TO THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY IN CONNECTION WITH THE KROGER PROJECT WHEREAS, by Resolution #012897-12, the Board of Supervisors of Roanoke County authorized and approved an economic development project, known as the Kroger Project, authorized execution of a Performance Agreement with the Industrial Development Authority of Roanoke County, Virginia, ("IDA"), and the Kroger Co., and appropriated the sum of $1,780,000 to pay for the County's and the IDA's performance obligations under the Agreement; and, WHEREAS, by Option to Purchase Agreement dated January 27, 1997, Eva M. Burritt granted unto the Board of Supervisors of Roanoke County, Virginia, an option to purchase portions of lot 14, and all of lots 13 and 12 on the map of Fort Lewis Estates (Plat Book 3, Page 51), being further shown on the Roanoke County land records as Tax Map Numbers 55.03-1-17, 55.03-1-16, 55.03-1-15, and 55.03-1-14 ("the Property'); and, WHEREAS, under the terms of said agreement, the purchase price for the Property is $315,000 and the option must be exercised on or before February 28, 1997; and, WHEREAS, the agreement provides for settlement within 30 days of the notice of exercise of the Option, but possession by the County (or its assignee) is subject to the condition that Eva Burritt will be entitled to retain possession of the buildings for storage of personal belongings and property until May 31, 1997, with access thereto, unless the • ~ ~- County/IDA, at its expense, moves the personal property to a bonded storage facility and bears the cost of storage through May 31, 1997, if possession of the buildings or commencement of construction is necessary prior to that date; and, WHEREAS, the property is necessary for relocation and construction of Garman Road, and the funds are available to the IDA in the Kroger -IDA account as appropriated by the Board on January 28, 1997; and, WHEREAS, pursuant to §15.1-511.1 of the Code of Virginia (1950, as amended), the Board of Supervisors is authorized to donate and assign its rights under said Option to Purchase Agreement to the IDA, in order for the IDA to fulfill the Counts and the IDA's obligations under the above-described performance agreement in furtherance of the purposes for which the IDA was created; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on February 11, 1997; the second reading was held on February 25, 1997. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Option to Purchase Agreement dated January 27,1997, between Eva M. Burritt, Grantor, and the Board of Supervisors of Roanoke County, Virginia, Grantee, and the terms and conditions provided for in said agreement, is hereby approved and the execution of said agreement by the County Administrator is hereby authorized and ratified. 2 ~= / 2. That the County Administrator is hereby authorized to exercise the option to purchase from Eva M. Burritt the following described real estate, to-wit: All those certain lots or parcels of land together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the County of Roanoke, Virginia, on the south side of U.S. Route 11/460 being designated and described as 5 feet of lot 14, the eastern 25 feet of lot 14, lot 13, and lot 12 on the map of Fort Lewis Estates recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, Page 51, reference to which is hereby made for a further description of said property, said real estate being further shown and designated upon the Roanoke County land records as Tax Map Numbers 55.03-1-17, 55.03-1- 16, 55.03-1-15, and 55.03-1-14. 3. That, upon exercise of the option, the County Administrator is hereby authorized and directed to assign the County's contract rights under said Agreement to the Industrial Development Authority of Roanoke County, which shall proceed with purchase of the Property for the sum of $315,000, subject to the terms and conditions provided in the Agreement, and the IDA shall assume all obligations and responsibilities of the County provided for in the Agreement. 4. That the County Administrator or Assistant County Administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the exercise of the option and assignment of the contract to the IDA, all of which shall be approved as to form by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. 3 ACTION NO. ITEM NO . AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 1997 AGENDA ITEM: ORDINANCE AUTHORIZING CONVEYANCE OF A SANITARY SEWER EASEMENT TO THE TOWN OF VINTON ACROSS STONEBRIDGE PARK PROPERTY OWNED BY THE BOARD OF SUPERVISORS COUjnN~TY ADMIN{IST/~RATOR' S CO/~MMENTS :o p / / / / l E~ c: U /:'i m 2+i J /'7~~/' O / ~~ ~~/ . ~/Y,~ f" /~ Pi -cl. n~ :i /- ~F • J ~rc~/~ ry n-i t ~ , EXECUTIVE SUMMARY' This is the first reading of the proposed ordinance to authorize donation of an easement to the Town of Vinton for extension of underground sanitary sewer service through the County's Stonebridge Park properties (Tax Map Nos. 61.02-1-51, 61.02-1-53, 61.02-1-54, and 61.02-1-55). SUNIlKARY OF INFORMATION: The Town of Vinton has requested an easement, twenty feet (20') in width, for sanitary sewer purposes across the Stonebridge Park properties in the Vinton Magisterial District of Roanoke County. The location of said easement is shown and designated as "NEW 20' SANITARY SEWER EASEMENT" and "NEW SANITARY SEWER EASEMENT" upon the plat showing 'New Sanitary Sewer Easement Being Granted To The Town Of Vinton By Roanoke County Board Of Supervisors,' dated August 8, 1996, prepared by Lumsden Associates, P.C., Engineers- Surveyors-Planners, partial copies of which are attached hereto. The Town of Vinton requires the easement to extend sanitary sewer service to existing and future citizen residences in the general area, and initially to the new development in Wolf Creek Subdivision. Roanoke County staff has checked the proposed easement and has determined that it would not interfere with organized activities at the Park and would have little or no impact on future use and development of the Park. Staff recommends that the requested .~- '~ easement be granted to serve the to the following conditions which proposed easement agreement: interests of the public, subject have been incorporated into the (a) That the Town of Vinton agrees to restore and repair any damage to the County's property which may be caused by the construction, operation, or maintenance of said easement, including but not limited to grading the easement area to a smooth and level contour, reseeding the area, and otherwise restoring the area to a stable condition, in connection with any construction, operation or maintenance activities. (b) That all construction, operation and maintenance activities be in compliance with Erosion and Sediment Control laws, regulations and guidelines, particularly for protection of the stream water quality. (c) That the Town of Vinton shall coordinate scheduling and construction with Roanoke County Parks and Recreation Department to minimize impact on recreation activities in Stonebridge Park. FISCAL IMPACTS• Consideration for the proposed easement is the sum of $1.00. ALTERNATIVES• (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for donation of the sanitary sewer easement to the Town of Vinton. (2) Decline to authorize donation of the easement and request from the Town of Vinton the fair market value as consideration for the purchase of the easement. (3) Decline to authorize donation or conveyance of the easement. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance as provided in Alternative #1. Respectfully submitted, Pete Haislip Parks & Recreation Director Approved by, ~~ ~~~~~ ~~ ~ r Elmer C. H County Administrator ~~` ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Harrison Referred ( ) Johnson To Minnix Nickens . ~ ~ -•r ~ • /^ `\ •. 1 / raR eAa~rr 02-1-51, AND /61.02-1-54 I DISTANCE N 106.19 N 71.89 64.58 W 277.61 153.08 W 93.96 w 19.32 w 289.95 ' '...1 •. i ~ ~ 13 ~ ~~ i r . i / ~ ~ r r '' r r r r r \o .. ` EDCEuONi ~ r 14 ( OF ,; TAX VINTON I ~ 1 i \ CROSS ' SECnON 1 ~ _ _ _ _ _ i ~ •y _ D.B. CUIPYQ TAlLE TANGENT CHORD BEARING DELTA 52.59 99.06 Sa8'36 10 E 39'1511 33.64 65.60 S41'49 40 E 25'42 10 103.06 190.00 507'19 03 W 45'37 t7 188. 27.1' S02'10' 7' 87'5 '46' 1 239.91 S03'S1 13 W 1 5'S 28 BLOCK 1 1 P.B. 16, PC. 41 ~ \ 1 C ~ ~ 15 9, `) ,,, r r.: / ~ 1 ~i i i . PARCEL ~F' / ~ ~ r ~ TAX/ 61.02-1-53 r ~ 16 ~ ~..~ ~ R.C.B.S. P.B. 9, PG. 204 / \ i ~' •. D.B. 1176, PG. 93 / \ \ ,~ r ~ \ '~~ ' 10'.TYPICAI~ 17 \ ~ ~~ ~r , :. ~' ' r~~lll~ t0' dAl1ITAR1' ~ r ' i111'ER Qild!>fE~IT ~ ; r' . ~ .. ~ ~ z r r - r. i ~- ~ r PARCEL 'C' TAX/ 61.02-1-52.1 ROANOKE COUNTY SCHOOL BOARD P.B. 9. PC. 191 0.8. t 184, PC. 1520 :CT10N 7 ~ i i ~ L.f~\ 281 ~ ~~ \ \ / / ~Ij~'~ \ \ ,5~ y ,' ~ ~ ~ / 1 ,~ ;, ;' , , ~ / , " 1 ~ ; , .~,~ EXISTING r~i i ~'~ n t1 15' S.S.E. ~ , i r u, a . . P.B. 9. PG. 281 i ~ i ~ ~ lll~ lAA1~51RN ~ TAX/ 61.02-t-55 4 /;!!~ i R.C.B.S ; ~ EwSnNC D.E. P.B. 9, PC. 204 r %~ P.B. 9, PC. 28~~ • ' .'~ ~ ~J*• ~a. ~ w 73j `~ ~ TAX /81.11-1-47,7 ~t n n n nP no, i r 1 A r r / r I r I ~'j.. .. 1 1 y 1 1 j , 1 9,• 1 `Q~5 '1 ~. ' . TAX/ 61.02-1-51 / ~ ~ R.C.B.S. ~ ~ D.B. 867, PG. 801 y\ i F •. ~~ r .r r. ~J, r r ~ r r r r. . r r ' r r 'G .~ ~ '\ .. .- . \ '~ J •,: ~ ~~ X. PARCEL E TAX/ 61.02 1 54 R.C.B.S. . •~' P.B. 9, PC.~204, '.• .: :;'/~:•.' . • :,'. .. .- ~. ~ • . ~ -----~ ,: ~ y1 - ExiSTwC O.E. ~~,1• --~ P.B. 9. PG. 281 p~ •°- _' ~ VIN .A TAX/ 81.02-1-52.2 COUNTY SCHOOL BOARO.OF ROANOKE CO. No ' S~ • • D.B. 1184, PC :1520 ; ' t~~ c .1- .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 11, 1997 ORDINANCE AIITHORIZING CONVEYANCE OF A BANITARY SEWER EASEMENT TO THE TOWN OF VINTON ACROSS STONEBRIDGE PARR PROPERTY OWNED BY THE BOARD OF SIIPERVISORB WHEREAS, the Town of Vinton has requested an easement for sanitary sewer purposes across property owned by the Roanoke County Board of Supervisors, one parcel being located southwest of Tulip Lane (Va. Route #1017) and three parcels lying northeast of Tulip Lane and south of Mountain View Road (Va. Route #651), said property being known as Stonebridge Park in the Vinton Magisterial District of the County of Roanoke, Virginia; and, WHEREAS, the Town of Vinton requires the easement to extend sanitary sewer service to existing and future residences in the general area, and initially to the subdivision of Wolf Creek; and, WHEREAS, the location of the proposed easement would not interfere with organized activities at the Park and would have little or no impact on future use and development of the Park; and, WHEREAS, the proposed easement will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the Town of Vinton in the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on February 11, 1997; and a second reading ~e~ was held on February 25, 1997. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to the Town of Vinton for the provision of sanitary sewer service. 3. That donation of an underground easement, twenty feet (20') in width, for sanitary sewer purposes across and through the properties known as Stonebridge Park, the location being shown and designated as "NEW 20' SANITARY SEWER EASEMENT" and "NEW SANITARY SEWER EASEMENT" upon the plat showing 'New Sanitary Sewer Easement Being Granted To The Town Of Vinton By Roanoke County Board Of Supervisors,' dated August 8, 1996, prepared by Lumsden Associates, P.C., Engineers-Surveyors-Planners, is hereby authorized. 4. That the County Administrator or an Assistant County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. 2 ACTION NUMBER II ITEM NUMBER ( "` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 1997 AGENDA ITEM: Appointments to Committees, Commissions and Boards c'Ot1NTY ADMINISTRATOR' S_ COMMENTS: ~ Leacrte of Older Americans - Advisory Council The one year term of Frances R. Holsinger will expire March 31, 1997. Ms. Holsinger has moved to Roanoke City and is not eligible to represent Roanoke County after her term expires. ~ T•eavue of Older Americans - Board of Directors The three year term of Murry K. White will expire March 31, 1997. Mr. White has advised the LOA that he does not plan to serve another term. The League of Older Americans will make a recommendation for this appointment which is then confirmed by the Board of Supervisors. They will contact the County when they have a recommendation for the vacancy. SUBMITTED BY: APPROVED BY: Mary H. Allen, CMC ,Elmer C. Ho ge Clerk to the Board County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Harrison Referred ( ) Johnson _ To ( ) Minnix _ Nickens ~1_Y AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORB COIINTY ADMINISTRATION CENTER ON TIIESDAY, FEBRIIARY il, 1997 RESOLIITION 021197-2 APPROVING AND CONCURRING IN CERTAIN ITEMS 8ET FORTH ON THE BOARD OF SIIPERVISORB AGENDA FOR THIS DATE DESIGNATED AS ITEM L CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for February 11, 1997 designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Appropriation of school insurance funds to replace gym floor. at Roanoke County Career Center. 2. Acceptance of drainage easement serving the public roads for Wexford, Phase II. 3. Request for acceptance of Bridgeport Lane and a portion of Bloomfield Avenue into the Virginia Department of Transportation Secondary System. 4. Request to appropriate grant monies received from the Virginia Office of Emergency Medical Services Recruitment and Retention Mini-grant. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution after discussion of Item 1, and carried by the following recorded vote: 1 AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix COPY TESTE: Brenda J. Ho on, Deputy Clerk Roanoke County Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Homer Duff, Director of Facilities and Operations Arnold Covey, Director, Engineering & Inspections Amy L. Shelor, Fire & Rescue, Volunteer Coordinator 2 ~' ACTION # ITEM NUMBER MEETING DATE: February 11, 1997 A-021197-2. a L/ AGENDA ITEM: Request for Appropriation of Insurance Proceeds for Roanoke County Career Center gym floor COUNTY ADMIN/1ISTRATOR'S COMMMENTS: f ~J ,,L~ ~(?C.ummP,i s~ !{p~~•'u~J r',c -~•-~ '//~+CjF. ~~j r75 C; r-r.-..lc .:. /iYl cr::r~ /h7/.~ 'J ii ~. Li GL( rrs-r'! ~C ~ N J$c.r~ /r• R ~~O L/ C'- C",n /J /C Ti C+r ..'! ~C {U ,% L'1` ~7 [r• ~'y'~~ ~/l,l G.)Or' IL . In December 1994, a steam line ruptured and damaged some of the Roanoke County Career Center gym floor. We made temporary repairs. In November 1995 the water fountain supply line ruptured and caused extensive damage. Parks and Recreation and School use was canceled. Several attempts were made to repair the floor. Finally, it was necessary to replace the floor at a cost of $54,451.60. At your October 8, 1996 meeting, the Board of Supervisors appropriated $38,647.70 from insurance reimbursements. Of this amount, $24,048.13 was received on this floor. In October 1996, we had received a check for $15,476.13 as final reimbursement on the floor. This check was deposited into a hold account and was not appropriated to the school Capital account. In total, we received $39,852.25 in insurance reimbursement. The difference was funded from other Capital funds. In order to cover the costs of replacing the floor, the School Board needs these funds appropriated to their Capital Account. FISCAL IMPACT• These funds will reduce the cost of replacing the gym floor. No additional funds are requested. STAFF RECOMMENDATION: Staff requests appropriation of $15,476.13 tb the School Board capital account. ~ ~.-I Submitted by: Approved by: Homer Duff ~ Elmer C. Hod e Director of Facilities County Administrator and Operations ------------------------------------------------------ ACTION VOTE Approved (x) Motion by: Bob L Johnson to No Yes Absent Denied ( ) ~.pprove Eddy ~L_ Received ( ) Harrison ~_ Referred ( ) Johnson ~_ To ( ) Minnix ~_ Nickens ~ cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Homer Duff, Director of Facilities and Operations A-021197-2.b ACTION # ITEM NUMBER L~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 1997 SUBJECT: Acceptance of a drainage easement serving the public roads for Wexford, Phase II. COUNTY ADMINISTRATOR'S COMMENTS SUMMARY OF INFORMATION: Wexford of Roanoke, Inc., the developers of "Wexford, Phase II" subdivision requests that the Board of Supervisors accept the deed conveying the 20' wide drainage easement to the County of Roanoke for drainage purposes. This easement, as shown on the attached plat, prepared by Balzer and Associates, dated January 10, 1997, is a revision to the original location as platted in Plat Book 17, Page 122. This revision is required to correct a construction error and to avoid being an encumbrance on the development of the adjoining lots. FISCAL IMPACT: No County funding will be required. STAFF RECOMMENDATION Staff recommends that the Board of Supervisors accept this drainage easement and authorize the County Administrator to execute a deed for the transfer. r APPROVED BY: `~ liner C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Absent Denied ( ) approve Eddy ~_ Received ( ) Harrison ~. Referred ( ) Johnson ~_ To ( ) Minnix ~ Nickens ~_ cc: File Arnold Covey, Director, Engineering & Inspections Engineering & Inspections ' D + A O IRON PIN SEP TMIS IS 70 CERTIFY THAT AN ACCURATE FIELU SURVEY OF THE PREMMSES SHCNM HEREON V'JS OE<N PERFORMED .tT J1\' \--\ • IRON PIN FTHIND UNDER MY SUPEFlVISION; THAT ALL IMPROVEMENTS AND VISIBLE EVIDENCE OF EASC MENTS ARE SHOWM HEAECN, ANC THAT THERE ARE NO ENCROACHMENTS BY IMPROVEMENTS EITHER FROM ACJOININO PFlEI-MSES OR FRUM PB 17 lxa. 122 SUBJECT PREMISES OTHER TV+A+J SHOWN HEREON. THIS SURVEY WAS PERFORMED WITHOUT THE BENEAT OF A ~ ~ TI TIE REPORT AND IS SUBJECT TD INFpRMAT10N NM1IICH MAY BE DISCLOSED FlY SUCH. PFlCPERTY IS IN F.E M.A. SU1LL': ~„= lug cEFINED zDNe X' UNSHADED NORTH ~r~ O O O N4°ol'S9°E ~o n ~~ ~n V 14°ot'5 iroB.4 t' I~ N~S~~, ~l4°01~5F1'~E ~~F 8L21~' N~1O8`23"W,• I ~c 23.52" ` ~~ ~ 1- 504°01' S9"W I L ,aa~' I i/7 I Ill 5o4°Oi'S9° W 3 6 0 rs c .` EXIST. 20' D. ~ (PB f~ Ra.122) Z Ct~ ~~// ~~~~ ~~~~. 18~GtCU' EXIST. 20' QE. if ,` to __5o4b1'59°W _, ---- 16QG>7' ~ ~ ?,~-- ( ~ 1 - -- .__ I~ 20' Df2AINAG E EASEMEl~IT W i~~ ~~F~~ N PHASE ZL to ties:. r~ EASEMENT PLAT FOR WEXFORD OF RDANOKE~ ING. sHowING 20' DRAINAGE EASEMENT ON LG'f5 5,!o,f3~'y1 X10 fr 11 WEXFORD - PHASE I[ (~PB 17 ~ r22) WI-JDgIOR HILLS MAGISTERIAL DISTRICT Ro.4n/OKE COUNTY - V/RG/N/A JOB NUMBER °131`l~l-tA -EXIST. 20' RE. (PB}~( F~'i. 122) =% ~~~~ALMMT,A~Np~~~ o '~ 7/~~~~z' rao. 002002 r-1 D' 9.~7.x, ~~/ Qr>'nlTC', 'O • PLANNERS •ARCHITECTS • ENGINEERS • SURVEYORS- 1208 CORPORATE CIRCLE, ROANOKE, VIRGINIA 772-0580 LEGEND _ ' A O IRON PItI $EC 'HIS IS?O CERTIFY T}iAT AN ACCURATE FIELD SURVEY OF THE PREMISES SEICWN HEREON i',/~S CiE<N PEAFIJRMED 'Gt~T{',_'~-\+ • IRON PIN FOUNp UNDER MY SUFERViSION; THAT ALL IMPROVEMENTS AND VISIBLE EVIDENCE OF EASEMENTS ARE SHOWN HEREON, • ANC THAT THERE ARE NO ENCROACHMENTS BY IMPROVEMENTS EITHER FROM ADJOINING PREMISES OR FROM PB ~~ F~"a. 122 SUBJECT PREMISES OTHEA THAN SHOWN HEREON. THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A 1 T171E ~ifT'O RT ANO IS SUBJECT TO INFORMATION WFfICFI MAY BE DISCLOSED F3Y SUCH. PFlCPE RTI IS IN F.EM.A. SU~L.I:: f „= IGb DEFINED u;NE X' UNSHADED NORTt~ ~~~ ~~~ ~_ .., D C ~ ~ ~~~~ ~ lT~~ ' ~~D~ ~ 18.41 n1 -''i ~ .' Ex15T 20' D. r o ~~ 1~ x.122) m ~? i I~ a i ~ . , i I' E N4°ot'S9"E `a~ n~~u~ ~It 35~cb'............ ~SOF 8f.2t~' ~'' I N <01 °08`3.5'2 `t ~ I~ ~' 3~1j %~~ tj5 / ' n Soo°o1' S9"in/ I ~ /~ ~f~` ~~ ~ 1~~~ r rn t0' 2o'pk'AINAGE ,~7 ~ ~8 EASEMEI~IT I ~~ w ~ ~ So4~o1~/9 ~~~ _~~~~~r~. V ' ' 1 ~ PHASE. =C Ex15T. 20 dE. .~ .. , N ~,•' 1= ~ ~~ -EXIhT. 20' DE. (PB17 F~. 122) ~~_ ~/ ,..~ THE BOARD OF SIIPERVI80R8 OF ROANORE COIINTY, IN REGIILAR MEETING ON THE 11TH DAY OF FEBRIIARY, 1997,- ADOPTED THE FOLLOWING: RE80LUTION 021197-2.C REQIIESTING ACCEPTANCE OF BRIDGEPORT LANE AND A PORTION OF BLOOMFIELD AVENIIE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street ReguirPmpntc of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: ~pervisor Johnson Seconded By: None Required Yeas: Supervisors Eddk, Harrison, Nickens, Johnson Nays: None Absent: $uperv~sor Minn~x A Copy Teste: Brenda J. lton, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation -Summerfield, Section 4 o~ - Summerfield, Section 1 .. , b ~ o ~ Ib. - - : ~~ I ~ ~! ~u zo 4 S. i ~~aP ut ; ~s,P ~' r.a lI.7I +'a 44 si 2 1 ~!~ ~ i, Rr_ a rts! ' 3 f , O ~eL ) 1212 0+ ~~ L~ rI I/IO .,rz l s '`b ~~ Y 11 j 20 •4Y /f// ~~~ 4 ~' 1 ~p'~ ~ J yos ~ yt rllo 21 Nt~ ~ •~~e ~ nn ~¢ ` ~,, ~ r O n l6 5 ,y9 ''}Ig pJ> i2 w i g' 4e~ 22 /! z~.~ ~ ,~ '• a ~ ^ ~ v yv ~ ,~ t9 rr .' Ilos n1o3s 6 ~ 4R ~ „ 3 23 ~ , 4, `~-~ yye 1J 4 13 IsZS ~ znf.» n ~ ia~'.~ "'+~ ' T A 18 ~~ ,ai o S n:s I8 I $ ~. ~,. y r ,o ' r ~ 2r . ^ •~p '•. IT• _ Iq ~.,y t sue, lelo ' ~ ~ ~ z. x Q' ~ III! e V ~~0 0 °lC` ~ ~~ =ply it I!!1 ~ry /ATI I7 ~ ~''ea + o , 9 ,~ , ~ 3 32 0\s Loo B~'IO o f ~ 16 - .o~ I!J! eo 3 25 ~ Id/6' ~ w'° ~ tt.,a • c °o Zp2~~ A'° 8 16 ^ ~ ~ , 31 26 /e1z • g 9 b ~ IS ~ ~ <b - r ~ ~Zi a 'b e'r Il7l~ 3 '~~, s~.e -' o °,b 8 /szs d 10 ~ ~ r 1p ~2 14 z? ai IfJ! O ,+ ~. .o 0 w zr ~ b ~~ s ; a ?9 ~ ~ ~ Iso! y ^; $ I ~\ s 0~ ~ n .. II..w! >a ~2~~13' rs & e~~ ~ry >9.rr v; s ~ s PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Bloomfield Avenue 2) Bridgeport Lane LENGTH: (1) RIGHT OF WAY: (1) ROADWAY WIDTH: (1) SERVICE: (1) 39 u i 0.11 MILES (2) 0.08 MILES 50 FEET (2) 50 FEET 32 FEET (2) 26 FEET 10 HOMES (2) 6 HOMES ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT SUMMERFIELD, SECTION 1 SUMMERFIELD, SECTION 4 ~ 4 ,~..zn ,, 3 ~'' C~ '+ ~ ~f Jji 40 ' 0 c m W z x U ~ z ~ ~ Q O 04 O d ~ N ~ N i N W C O p° v m ~ _ m ~ r E +• S' O ., c ~ ~ ~ m O w p z -a o ~ ~ Q ~ U a o ., Ga a ~ H w ° w a ~' ~ ~ ~ C~ C ~ O LL ~ .y ~ ~ ~ Z ~ ° (A H ~ o Q L ~ U Q ~ Z M >_ N ~ N O O a Q c v; ~ o ~ Z V ~" W h ~ I J 9 C C L ~ `y-~~ V U ~ O ~ _ ~°- z a a a 3 ~. o m o, m rn ° m m m ~ m w m rn m of a a a° a° a° a° a° ai ~ a a `_ ~ C O n y V ~ y O M a w N y m m m m m d [ z 0 O Q O O O m p FFF---III $ 8i ~i ~ ~i 8i ~ '' ~ ~ m ~' ~ aUi cVi d p a ~ a 0 a ~ a ~ o ~ o b a ~ IL F- d lL a f- d LL o F d li o 1- LL LL c ~- d LL o H d IL o 1- d u m W ` ~ a A t .~ ~ b a H o h ~ ~ t ~ p & O a 4 ~ Z ~ N l7 v N !O h ~ m O 2 L-3 O 4 'v I ~ F- ~ c 2 ~ w z ~ ~ _~ H ~ ~- a O O a G u. f. V /~ W ^ G U E G ~ L` b Ln F i-. m 0 C C C m C ~ a L U Q ~_g O ~ _ m ~ t E _2 r C 7 ~ ~ ~' z ^ o a ~ ~ ~ ~ W ~ ¢ v] N , ~ ~ a o ~~ w L H d o. W ~ y ~ `o W Q ~ ~: Q ® ~ ~ T Q ~C~y O Y •y ~ ~ .n O o ~ _ _ ~ }- ~ O 0 r C~C U C Q I Z e+~ >_ N ~ N O Q ~: > a Vj ~ ;: Z U ~. O h ~ ~ J O V ~ ~ Q U o~ O ! 2 d a _ 3 ~ ~ U O O ~n M ~ m m m m m m H a° a° a° a° a° a a° C U ~ ~ ~ ~ ~ Q C a ~ ~ ~ ~ n - 1 b ~ ~ ~ H ~-'~ q .m.. m ~ m ^ m 0 d ~ Ol ~ mm1 ~- a ~ Fx E ~ Ck Ck CX ~ ~ ~ IL O 1- d LL O F- E d ` 4. C H C d ` LL C F- E O. t`L O 1- ~ d LL O 1- E d tL G M- C d ~ m r Q H •c W O O ~ fs+ fs7 " Gs~ ~ ~ o ~ ° ~ Az ~ o Z ~¢ ~a a (7 Oi O 2 Z ~ N /7 Q In m A h m O Z L-3 a t ~ \ ~- E ~{ z ~ w 2 ~ < ~ o a G z o d < ~ V 1p G LL W n `" " C U ~ . u L~ F- 6 ACTION NO. ~-3 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 1997 SUBJECT: Acceptance of Bridgeport Lane and a portion of Bloomfield Avenue into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRA1TOR'S COMMENTS: ~(; L, p /;7 in N ~ c/ Ct, t C P~ 7 ~-~-r C h. - SUMMARY OF INFORMATION: Fralin & Waldron, Inc., the developer of Summerfield, Section 1, and Summerfield, Section 4, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.04 miles of Bloomfield Avenue from the intersection with High Crest Court and Mulholland Circle to a point 230' to the West, 0.07 miles of Bloomfield Avenue, from a point 230' West of the intersection with High Crest Court and Mulholland Circle to the intersection with Bridgeport Lane, and 0.08 miles of Bridgeport Lane, from its south cul-de-sac, to the north intersection with Bloomfield Avenue. The staff has inspected these roads with representatives of the Virginia Department of Transportation and determined the roads are acceptable. FISCAL IMPACT: No county funding is required. RECOMMENDATIONS: The staff recommends that the Board approve a resolution to VDOT requesting that they accept Bridgeport Lane and a portion of Bloomfield Avenue into the Secondary Road System. 1 L-~ MITTED BY: Arnold Covey, Director of Engineering & Inspec ACTION Approved ()Motion by:_ Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy _ Harrison Johnson Minnix Nickens 2 ~." THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 11TH DAY OF FEBRUARY, 1997, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF BRIDGEPORT LANE AND A PORTION OF BLOOMFIELD AVENUE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5 (A) to the secondary system of state highways, pursuant to X33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: A Copy Teste: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation L-3 NORTH / ~ Summerfield, Section 4 r ~ • 4' :~ n s R, t S PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Bloomfield Avenue 2) Bridgeport Lane LENGTH : (1) RIGHT OF WAY: (1) ROADWAY WIDTH: (1) SERVICE: (1) 0.11 MILES (2) 0.08 MILES 50 FEET (2) 50 FEET 32 FEET (2) 26 FEET 10 HOMES (2) 6 HOMES ROANOKE COUNTY ENGINEERING & SUMMERFIELD, SECTION 1 INSPECTIONS DEPARTMENT SUMMERFIELD, SECTION 4 J o 9, S 4 s~0 ,M s~ -s o 3 Z ~ .~ » +~' ~` 42 ~ ''~ ; r ~~ 41 N r s 40 ~~ 39 `o U C m t ~ U r~ ~ ~ Q rn N a E 2 c m ~ _' D z 0 H ~ H ~ U ~ ~ A W H 7 N O ~ _~C O Cm O N o ~ _C ~ O ~ L mC C l~ ~ Z M >_ N ~ 0 Q ~ a v; > N w ~ m r C < U ~ ~ O r Z 0 m 3 d Q~ n m m m m m m m a a o a a a a o a a a a a a ai a c ~ a n w • $ U ~ ~••' V tll ~ r n f ^ v• A O h !/J C'~ n N ei m m m m ei ei ~ O O O ~ O O O c , F Q ~ [L 2 O S C Q C Q O ~ Q •a ~ a ~ E 0 O O 0 O 0 O p O ~ i ~ ~0 V LL f- d LL F d LL F d lL F- d LL N d IL ~ d { . H a 0 d W ; Qi L (~ •c ~ a ~ D W N H ~ ~ ~ 3 O Z a o as Z .- n P1 v N m ~ d o z L-3 H Z W S t LL 0 Z U LL H Q W U I o 'S U O Z c ~ m ~ E t U Q 8 0 0 E 2 c L' m ~ 5 ~' z D 0 6 H ~ U ~ W S ~' A W a H y w `o W A ® ~ CT CO Q O ~N Y ~ :D O ~ C ~ O ~ La ~ R L ~ Z >_ N ~ N i ~ ~ a r > a E ~ O n ~ m ~ ~~ o o _ v ~ O O O < U a ~ _ O r z 5 3 ~ ~ op U ~ u'1 ~n M m ° ° m ° m ° m ° m ° m ° a a a a a a a m g •a ` v v ~ ~ ~ Q 44 o ~ ~ ri ~ ~ ~ I ~ ~ W~ n - ~ b N M ~ C'~ m ai m m p m ~ m O m O ~ D m O V c C C ~ O N ~ ~ d j F Q Q ~ ~ 4 E Q O ~ Q E ~ S O O CL 4 ~ Q E 'm ~ a LL ~ h- d lL ~ ~ d O LL ~ H d li ~ r a LL ~ F- d IL Q r a ti ~ F- d u m r A H '~ a x o ~ w o ~ ~ ~ L~+ W W C~ ~ F O ~ A W ~, c 2 ~ ~a ¢ o 2 Z .~. a t7 a N m t~ m o Z LL 0 2 O r U LL Q W U L-3 ~~ A-021197-2. d ACTION NO. ITEM NUMBER ~~ AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THB ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: February il, 1997 AGENDA ITEM: Request to appropriate grant monies received from the Virginia Office of Emergency Medical Services Recruitment and Retention Mini-grant COUNTY ADMINISTRATOR'S COMMENTS: ~~> Vic. e.nm a,~./ G~J~Oc~~.-~~ BACKGROUND: In June of 1996, the Roanoke County Fire and Rescue Department Volunteer Coordinator was awarded a recruitment and retention mini- grant from the Virginia Office of Emergency Medical Services. The grant was in the amount of $2,087.50 and was to be used to pay for approximately half of the total cost of a newspaper insert promoting the Roanoke County Fire and Rescue Department volunteer system. The grant is arranged so that the recipient pays the initial total cost of the project and grant funds are reimbursed upon proof of project completion. The newspaper insert appeared in the Roanoke Times Tuesday, October 8, 1996 edition. The Roanoke County Accounts Payable Department has received the grant reimbursement funds in the amount of $2,087.50. The reimbursement amount needs to be appropriated to the fire and rescue volunteer recruitment and retention account. The total amount of the newspaper insert was paid from the volunteer recruitment and retention budget in November of i 1996. Staff recommends that the Board of Supervisors appropriate the grant reimbursement monies to the Department of Fire and Rescue volunteer recruitment and retention account. Respectfully submitted, Amy L. Shelor Fire & Rescue Volunteer Coordinator ~- y Approved by, Elmer C. Ho g County Administrator ACTION VOTE Approved (x) Motion by: Hob L. Johnson to No Yes Absent Denied ( ) approve Eddy ~ Received ( ) Harrison _~ Referred ( ) Johnson x To ( ) Minnix _~ Nickens x cc: File Amy L. Shelor, Fire & Rescue, Volunteer Coordinator Diane D. Hyatt, Director, Finance -2- ~illlllllllililllllllllillllllllllllllllllllilllillliillllllllilllllllllilllll IIII Illlllllllllllllllillllllllllllllllllllllllllllj~,) _ _ - - - - ;= AGENDA ITEM NO. ~ c ~_ APPEAI~:ANCE REQUEST =_ i `/ ~ PUBLIC HEARING ORDINANCE lc CITIZENS COMMENTS i ~ _ ' / ~ ~~ . SUBJECT: 1~' oa-n o~~ !~ Q- ~ ~e ~ w e6 ~c~9- L° I would like the Chairman of the Board of Supervisors to reco nize me Burin the g g meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED __ BELOW: __ ^ Each s Baker will be iven between three to v p g _ fi a minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ot~the Board to do otherwise. _ ~ _ a_ ~ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized i ; speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. __ ^ Speakers are requested to leave any written statements and/or comments with the clerk. __ ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c - _ mlllllllllilllllllllllllllllillillilllllillllllllllllllllllllililillillllilllllllllllllllllllllllllllllillllllllliliillllilllllll'm ©-/ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Beginning Balance at July 1, 1996 (unaudited) Add to Fund Balance from 1995-96 operations Revised beginning balance at July 1, 1996 (audited) Oct 8,1996 Public -Private Partnership Nov 19,1996 Valley Gateway Project Jan 28, 1997 Kroger Project Jan 28, 1997 Kroger Project - IDA Balance at February 11, 1997 of General Amount Fund Revenues $7,176,332 1,440,559 8,616,891 (250,000) (599,250) (460,083) (450,000) $6,857,558 Changes below this line are for information and planning purposes only. Balance from above $6,857,558 Recommended increase in 1996-97 budgeted revenues based upon 6 month review 3,355,509 Reserve for R.R. Donnelly - Phase II (570,000) Reserve for Valley Gateway sewer extension (150,000) Potential Liability (400,000) $9,093,067 7.92% 7.57% 10.04% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1996-97 General Fund Revenues $90,565,107 6.25% of General Fund Revenues $5,660,319 Respectfully Submitted, ~~ ~. Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Gen96.WK4 ~~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1996 (unaudited) $648,413.00 (Includes final payment from City of Salem which was received in June 1996) Sale of surplus equipment during 1995-96 46,093.00 Amount added from 1995-96 operations per rollover policy 368,480.00 Revised beginning balance at July 1, 1996 (audited) 1,062,986.00 anuary 14, 1997 Revised rollover amount 50,057.00 Balance at February 11, 1997 $1,113,043.00 Respectfully Submitted, ~~~. Diane D. Hyatt Director of Finance M:\Finance\Common\B oard\Cap96. WK4 Q-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIlZGINIA Amount From 1996-97 Original Budget $305,313.00 August 27, 1996 Public-Private Partnership (105,220.00. October 22, 1996 County shaze of Sheriffpositions (11,842.00 October 22, 1996 Outside legal counsel for Sheriff (20,000.00 November 19, 1996 Environmental testing at Courthouse (14,015.45 December 17, 1996 Urban Partnership membership (5,000.00 January 14, 1997 Travel Assistance Grant Program (2,500.00 January 28, 1997 Masterplan for SW County Pazk (12,000.00 Balance at February 11, 1997 $134,735.55 Respectfully Submitted, p~ ~. Diane D. Hyatt Director of Finance M:\Finance\Common\Boazd\Boazd96. WK4 ACTION NO. ITEM NUMBER ~ ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11 , 1997 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as ofJanuary 31, 1997. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: CENTRAL FIDELITY CRAIGIE NATIONS SIGNET WHEAT 1ST CERTIFICATE OF DEPOSITS: SOUTHWEST VIRGINIA SAVINGS 8~ LOAN COMMERICAL PAPER: CENTRAL FIDELITY CRAIGIE CRESTAR PAINE-WEBBER SIGNET LOCAL GOVT INVESTMENT POOL: GENERAL FUND RESOURCE AUTHORITY REPURCHASE AGREEMENT: FIRST VIRGINIA CASH INVESTMENTS: CENTRAL FIDELITY COMMONWEALTH (& W1ST) COMMONWEALTH (RES. AUTH.) TOTAL STAFF RECOMMENDATION: Respectfu Submitted by ~ -~ eil C. Anderson ~ounty Treasurer ACTION Approved ()Motion by: Denied (1 1,193, 050.21 987,482.22 991,395.83 6,807,944.44 3,159, 728.23 13,139, 600.93 100,000.00 100,000.00 1, 979, 357.77 992,197.22 3,958,684.18 3,957,526.95 2, 980, 057.50 13, 867, 823.62 10,455,615.42 1,587,532.86 12,043,148.28 633, 000.00 633, 000.00 1,000,000.00 2,032,215.14 5,078,424.85 8,110,639.99 Approved by: 47, 894, 212.82 Imer C. Hodge County Administrator VOTE No Yes Abs Received ( ) Referred ( ) To () Eddy Harrison Johnson Minnix Nickens ... r ITEM NUMBER V' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 1997 AGENDA ITEM: Update on changes to speed limits on Bandy Road (State Route 666) and recommendations to Twelve O'Clock Knob Road (State Route 694). COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Several months ago, citizens of Roanoke County as well as the Board of Supervisors requested VDOT to reevaluate the speed limit postings on Bandy Road and to have Twelve O'Clock Knob Road evaluated for speed limit posting and curve warning signs. The information below is an update on where each of these requests stands: BANDY ROAD: The Virginia Department of Transportation's Richmond office has approved the following speed postings for Bandy Road. They are as follows: 1) From the east City Limits of Roanoke to Indian Rock Road (State Route 955), the posted speed limit will be 25 M.P.H. 2) From Indian Rock Road (State Route 955) to Rockingham Blvd. (State Route 731), the posted speed limit will be 35 M.P.H. 3) From Rockingham Blvd. to the end will remain not posted. Salem Residency Office received approval on January 27, 1997 and informed County staff that the signs should be posted in two weeks. TWELVE O'CLOCK KNOB ROAD: At this time, Salem Residency Office, has not received approval from the Richmond Office for the speed limit posting and warning signs on Twelve O'Clock Knob Road (State Route 694), but the recommendations submitted are as follows: 1 0.5 1) From Bent Mountain Road (State Route 221) to Lost Mountain Road (State Route 670), the posted speed will be 40 M.P.H. 2) From Lost Mountain Road (State Route 670) to the south City Limits of Salem, curve warning and speed advisory signs will be installed at various locations along Twelve O'Clock Road. The speed advisory signs will range in speed depending on the severity of the curve. Once Salem Residency Office receives confirmation from Richmond, staff will forward the information to the Board. APPROVED BY: of Engineering & Elmer C. Hodge County Administrator 2 i~ SU~MITTED BY: I. 1 ACTION NO. ITEM NO. "' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 1997 AGENDA ITEM: Progress Report on the Comprehensive Plan COUNTY ADMINISTRATOR'S COMMENTS: Progress: Since the last progress report was presented to you at a work session on December 17, 1996 the following items have been accomplished: • Staff has planned and organized 12 neighborhood council meetings around the County based on the 12 planning areas. These meetings are intended to involve over 180 community leaders in the planning process, many who have not previously been involved in the planning or visioning process. • Staff has prepared individual information packets for each of the 12 twelve planning areas, including a generalized land use and zoning map of the area. • Held 11 of the twelve neighborhood council meetings (Bent Mountain is scheduled for Wednesday, February 12). Most people originally asked to participate are attending the first meeting with an average of 15 citizens at each meeting. • Began working with members of each council to complete the requested assignments. • Scheduled and planned the 2nd meeting for each neighborhood council through March and early April where the councils will present and discuss the product of the information collected through the exercises. • Scheduled a meeting of the Citizens' Advisory Committee for February 19. l i "' l.(J 2 It is anticipated that the following tasks will be completed within the next 30 days: • Complete all of the neighborhood council meetings and provide staff support as requested by each council. • Finalize all preparations for the 2nd neighborhood council meetings • Prepare and mail a Community Plan Newsletter to advise interested residents of the progress made and some of the concerns being voiced in the meetings. • Begin detailed evaluation of the community facilities in the county as they relate to the comprehensive plan, the input received from citizens and other departments, and the future demands in the County. • Schedule a work session with the Board in early May to present the neighborhood council materials. If you would like additional information on any of the above activities, please contact Jon Hartley or Gary Mitchell at the Department of Planning and Zoning at (540) 772-2096. Respectfully Submitted, /.~ ,~ `, Terrance Harr' gton, AICP Directo of P1 Wing & Zoning Approved, Elmer C. H dge County Administrator Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens ACTION NO. ITEM NUMBER ~-i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 1997 AGENDA ITEM: Joint Work Session with the Transportation Safety Commission COIINTY ADMINI3TRATOR'8 COMMENTS: This time has been set aside for a joint Work Session with the Transportation Safety Commission. This commission was established by the Board of Supervisors in 1984 by Resolution 84-37. The commission's responsibilities include (1) reviewing, examining and approving all highway safety grants and safety programs; (2) promoting highway and transportation safety programs (3) making recommendations through the Board to VDOT regarding signs and road improvements; (d) developing and establishing a safety program, and sponsoring an annual safety awards banquet. Eleven County residents serve on the commission as well as additional advisory members. Attached is a list of the current membership. James C. Martin is the current chairman. The purpose for the joint work session is to coordinate goals between the commission and the Board of Supervisors. Respectfully Submitted by: liner C. H ge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Harrison Referred ( ) Johnson To ( ) Minnix Nickens HIGHWAY 1VD TRANSPORTATION~FF.TY r ~ O i ION (FOLLOWING INITIAL TERMS, ALL TERMS SHALL BE FOUR YEARS. NO MEMBER SHALL SERVE MORE THAN TWO CONSECUTIVE TERMS. EXPIRATION DATES CHANGED TO JUNE 30 PER BOARD ACTION 2/11/92.) CITIZEN AT LARGE WINDSOR HILLS DISTRICT Thomas A. Abbott 3016 Winterberry Drive, SW Roanoke, VA 24018 Home: 774-2298 Office: 776-5572 (Appointed 7/9/96) NEIGHBORHOOD ORGANIZATION WINDSOR HILLS DISTRICT Gordon E. Saul 7409 Marie Drive Roanoke, VA 24018 Home: 989-0562 Office: 986-1800 (Appointed 7/23/96) CITIZEN AT LARGE WINDSOR HILLS DISTRICT Hank Gregory 6583 Pencheck Circle Roanoke, VA 24018 Home: 774-7283 (Appointed 1/23/90 to (Appointed 1/28/92 and 4 years 6/30/00 4 years 6/30/00 4 years 6/30/00 complete May Johnson's unexpired term 5/28/96) STATE POLICE WINDSOR HILLS DISTRICT Capt Charles R. Compton, Jr Dept of State Police P. O. Box 978 Salem, VA 24153 (Appointed 5/24/94) POLICE DEPARTMENT Lt. Stephen B. Turner 1020 Barrens Village Court Roanoke, VA 24019 Home: 362-9003 Work: 561-8073 (Appointed 7/11/95) 4 years 4 years 6/30/98 6/30/99 ~. i HIGHWAY AND TRANSPORTATION SAFETY COMMISSION PAGE 2 Jeffrey A. Echols 4 years 6/30/99 Resident Engineer Virginia Department of Transportation P. O. Box 3071 Salem, VA 24153 Work: 387-5488 (Appointed 5/24/94 to complete unexpired term of Fred Altizer) Reappointed 7/25/95 MEDICAL REPRESENTATIVE WINDSOR HILLS DISTRICT Chief Bobby Fronk Cave Spring Rescue Squad 3528 Overbrook Drive, S.W. Roanoke, Va 24018 Home: 772-7807 Pager: 857-7807 Work: 981-2946 (Appointed 8/23/94) 4 years 6/30/98 YOUTH REPRESENTATIVE LEGAL REPRESENTATIVE CAVE SPRING DISTRICT Mr. Jay E. Gaylor 1044 Mattie DRive Roanoke, Virginia 24012 Home: 977-1379 Work: 561-9295 4 Years 6/30/99 (Reappointed 4/23/96) SENIOR CITIZEN REPRESENTATIVE James C. Martin 435 Maplewood Drive Vinton, VA 24179 Home: 890-1323 (Appointed 7/11/95) 4 Years 6/30/99 CITIZEN REPRESENTATIVE (REPLACES BOARD LIAISON WHICH WAS ELIMINATED 4/9/91) Horace L. McPherson 4 Years 6/30/99 3561 Forester Road, S.W. Roanoke, VA 24015 Home: 774-2411 (Appointed 7/9/91 and reappointed 5/23/95) SEND COPIES OF LETTERS TO CHAIRMAN °~. i George Simpson, Assistant Director, Engineering & Inspections Richard E. Burch, Jr., Chief, Fire & Rescue Richard Flora, Supervisor of School Transportation Martha Edwards, Roanoke Valley Safety Council Jim Phipps, VASAP Carol Broadhurst, 4206 Cordell Drive, Secretary District Transportation Safety Division Supervisor Mary King, Public Information Officer John Cease, Police Chief Action No. Item Number AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 1997 AGENDA ITEM: Economic Development Activity Report - 1996 COUNTY ADMINISTRATOR'S COMMENTS: This is a draft document. When it is finalized we plan for broad distribution. BACKGROUND: The Department of Economic Development prepares an annual activity report on the status of economic development programs and projects in Roanoke County. This report describes the inquiries and prospects, business location and expansion decisions, construction trends and cooperative efforts with other regional organizations and the private sector. Virginia's Explore project and the new emphasis on community development are highlighted. The report looks ahead by setting forth goals for 1997. FISCAL IMPACT: None Respectfully submitted: ~- ~~ Timothy W. Gubala, Director Department of Economic Development ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: Approved: Elmer C. Hodge County Administrator No Yes Abs Eddy Johnson Harrison Minnix _ _ Nickens Attachment o-~ 1996 ACTIVITY REPORT Roanoke County Department of Economic Development January 1997 v- ~ Table of Contents I. Introduction ...................................................... 1 II. Economic Development Highlights - 1996 .............................. 1 III. Product Development .............................................. 2 IV. Business Development Activities ...................................... 3 V. Industrial, Office, and Commercial Construction ......................... 9 VI. Existing Business and Industry Retention .............................. 13 VII. Overview of the Activities of the Industrial Development Authority ............................................ 13 VIII. Tourism Development ............................................. 14 IX. Community Development .......................................... 15 X. Virginia's Explore Park ............................................ 17 XI. Regional Perspective .............................................. 20 XII. Goals for 1997 ................................................... 21 o-a I. Introduction: Economic development in Roanoke County is an challenging activity that causes the County staff to develop new programs and capabilities to respond to changes and demands in the local economy. Decisions regarding employment, investment and corporate expansions increasingly are made outside the Roanoke Valley. The public sector is expected to be responsive to business needs and creative in solving business problems and concerns. The emphasis of the Department continues to stress "product development" to identify commercial and industrial sites throughout the County and assist in developing and marketing this product to qualified local, regional and out of state prospects. The Economic Development Department works closely with the Roanoke Valley Economic Development Partnership to market the County as a business location. Economic Development maintains close ties with the private sector to obtain information on sites and buildings that may be available. Opportunities for tourism product development are evaluated, special projects created and special events planned to market Roanoke County and the Roanoke Valley as a visitor destination. The County works in unison with the Roanoke Valley Convention and Visitors Bureau to accomplish these activities. Existing businesses and industry receive the same emphasis and treatment afforded to outside prospects. Facility expansion and relocations can receive County assistance through the public - private partnership policy. The expected payback in new taxes and employment is a critical measure governing the use of public funds to assist business and industry. 1997 promises to be another successful year which will demonstrate Roanoke County's active role in job creation and retention in the Roanoke Valley economy. II. Economic Development Highlights--1996 • The R.R. Donnelley & Sons Company announced in February 1996 that they would construct a new 278,000 square foot printing facility, employing 175 at Valley TechPark. The initial phase of this project is valued at $63 million. This location is the most significant one of 19 similar locations or expansions announced in Roanoke County during 1996. A total estimated investment of over $90 million and 885 jobs were created or retained from these expansions and locations. • The County, Industrial Development Authority, Fralin & Waldron and the Greater Roanoke Valley Development Foundation jointly executed amulti-party agreement that allows for the construction of a 75,000 square foot expandable "shell building" on a 16+ acre tract Valley Gateway in eastern Roanoke County. The shell building will be the initial structure in the planned 105+ acre commercial and industrial park. The County participated with $599,250 for site acquisition, industrial access road construction, improvements to Route 460, and engineering/design fees. Each party has specific tasks to perform to achieve the development of Valley Gateway. Construction of both the access road and shell building are planned to begin in the spring so that they may be completed before the end of 1997. 1 n-~ • The Hanging Rock Battlefield and Railway Preservation Foundation received approval to expend funds totaling $549,300 from a Intermodal Surface Transportation Efficiency Act (ISTEA) grant for the design and construction of Phase I of the Roanoke Valley's first green way. This project will link the Hanging Rock Battlefield area and the City of Salem with a "rails to trails" project along an abandoned Norfolk Southern Railway line on Kessler Mill Road. Plans are complete and will be submitted to VDOT for approval. The project will be bid in the spring so that construction may begin in August 1997. • The Board of Supervisors readopted its Public Private Partnership Policy in November 1996. This program has provided public funds as incentives to assist both new and expanding business to locate in Roanoke County. The County requires that any investment of public funds be "paid back" from new tan revenues generated by the new project. A total of $521,000 was committed during 1996 to assist 14 businesses. • Regional special events highlighting regional sporting events such as the Tour DuPont, Archery Shooters Association and NCAA Division III football, basketball and baseball were successful in drawing outside visitors to the Valley. A successful team approach to organizing and marketing these special events has provided the way to plan for other events in 1997. III. Product Development: Roanoke County has a shortage of available commercial and industrial sites in its "product" inventory. This situation is being addressed in several ways. The Board of Supervisors approved a rezoning study in May 1995 that initially considered the identification of over 900 acres of land in Roanoke County for rezoning to commercial or industrial use. The Industrial Development Authority (IDA) of Roanoke County was asked by the Board of Supervisors to review potential commercial and industrial sites with the Economic Development staff and County Planning Commission. The IDA and County staff prepared applications for rezoning selected parcels throughout the County on behalf of the property owners. The Authority's Counsel represented the property owners during the rezoning process. During 1996, eight (8) parcels totaling 117 acres were rezoned upon petition by the Authority. This public initiative can be used to add commercial and industrial zoned property to the inventory and "land bank" them for the future. The Economic Development staff continues to evaluate the inventory of industrial sites in order to update the list and determine public and private actions needed to upgrade each site to a "ready to go" status. Local government actions can improve the marketability and status of many sites. For instance, the inclusion of roads in the VDOT Six Year Secondary Construction Plan and the scheduling of the water and sewer extension projects in the County's capital improvement plan and budget are two local actions that can positively affect the future availability of industrial sites. A partnership between the County, Authority, Fralin & Waldron and the Greater Roanoke Valley Development Foundation has allowed Valley Gateway's 105 acres and a 75,000 square foot expandable shell building to be added to the inventory. 2 ~~ Another significant action which will add to the inventory is the McDonald Farm project. This 100 acre tract in eastern Roanoke County was purchased by the Town of Vinton in the 1980's. Various development proposals were considered in the past, including adding the property to Virginia's Explore Park. The County and Town of Vinton participated in a planning exercise during the year with the neighboring community to evaluate various development alternatives. A design team headed by Carlton Abbott and David Hill (Hill Studios) guided the participants through a design "charrette" that resulted in a mixed use development plan. The next step is for the Town of Vinton to review and proceed forward with implementation over the next few years. IV. Business Development The Roanoke County Department of Economic Development worked closely with the Roanoke Valley Economic Development Partnership, Virginia Department of Economic Development, real estate consultants, developers and agents, local citizens and businesses to meet the needs of business and industry interested in Roanoke County. Although a majority of the companies are classified as small business, some major corporations and Fortune 500 companies have visited the Roanoke Valley as prospects. Local and regional business provided the majority of inquiries (59%) that Roanoke County dealt with during the year. Other areas of Virginia, and neighboring Maryland and West Virginia, provided 8% of the total 153 inquiries. The west, south and Mid-Atlantic regions of the United States provided another 15% of the inquiries. (See Table 1) Roanoke County staff initially generated 89 (58%) of the 153 inquiries. Professional real estate consultants and/or local developers provided 23 leads or 15% of the total. The Virginia Department of Economic Development usually worked with the Partnership as the origin of prospect visits to the Roanoke County area. Together, the state and Economic Development Partnership provided 31 inquiries (20% of the total) to the County. By the end of 1996, 99 of the 153 inquiries could be classified as prospects in that a visit was made to Roanoke County, a proposal was made to the company for a location, or County staff visited at their location. Of those companies, 20% made alocation/expansion decision in Roanoke County. Eleven prospects contacted by County staff made a location decision elsewhere. However, five companies chose sites buildings in the Roanoke Valley. Forty-three inquiries were transferred as active projects into 1997 for follow-up during the year. Table 2 indicates that 103 inquiries, or 67% did not materialize. A continuing analysis of inquiries and prospects over the past six years show that about one-half of all inquiries are from outside the Roanoke Valley. (Table 3) The percentage ofout-of--area prospects (35%) and prospect locations has increased. Details of Roanoke County's locations and expansions are described in Table 4. The challenge for 1997 is to identify and evaluate additional commercial sites in the County. One critical area is the I-81 corridor with six interchanges in the west and north Roanoke County areas. 3 a-7 The proposed north water transmission line will connect the various interchange areas, provide sufficient water pressure, flow, and storage capacity for development. The lack of interchange sites limits commercial development potential and negates future utility connections that could result from the placement of transmission lines. Available industrial building choices are limited. Commercial buildings and office space vacancies are tracked and routinely forwarded to the Roanoke Valley Economic Development Partnership. The staff has established ongoing communications with commercial/industrial Realtors and property owners to develop and expand the inventory. 4 o-~ Table 1 January 1, 1996 to December 31, 1996 Geographic -Organizational Origin of Inquiries and Prospects. Total Inquiries 153 Total prospects 99** Geographic Origin of Inquiries Organizational Origin of Inquiries and Prospects Area Percentage Organization Number Local-Regional 59% State/Partnership 31 VA/DC/MD/WVA 8% County 89 Unknown 19% Utility/Railroad 4 South 6% Realtors/Developers 23 Northeast 3% Consultants/other 6 Mid-Atlantic 1 Great Lakes 1 % TOTAL 153 Mid-West 1 Europe 0% West 0% Asia 2% *Inquiries are those companies that contact this office through a variety of ways. (This is the first step.) **Prospects are those companies that have gone beyond inquiry status. This office has either visited the prospect's present facility or the prospect has visited available sites and/or buildings in the Roanoke Valley. 5 Table 2 End-of--Year Status January 1, 1996 to December 31,1996 Transferred to 1997 -Active 16 Transferred to 1997 -Inactive 1 Project terminated -Dead 103 Located elsewhere 8 Pending 5 Location/expansion/assisted 20 TOTAL 153 U-7 6 v-~ Total Inquiries of out of area Total prospects of out of area Locations # from out of area # local expan. Table 3 Comparative Data 1989-1995 1990 1991 1992 1993 265 281 147 138 80% 82% 48% 51% 65 57 78 66 46% 24% 24% 31% 11 9 10 12 3 3 2 4 N/A N/A 12 'Within Roanoke County or relocation from Roanoke Valley area 1994 150 46% 92 35% 18 2 8 1995 1996 176 153 41% 41% 96 99 26% 35% 18 18 10 5 16 8 7 Table 4 ~ .~ 1996 Locations/Expansions/Jobs Retained :. Cam ..aa «,_.:. ..:»:;>;:>: V~~ >: < Es#>~~c~::::: :::wu~r~>r. of, u~~:<:.; ::::::. :::.> :::::::.:.:.:.::...::::::::::::::::: ~ ..:..: ,. ; >;a.~~e ~a~~s~lan~t. ~>ao~ dos ~a~ta ~.;>: :::>::::>::>::::>::>~u~>ln~s::>::::>::::>:::> ,~.e~x~t~:: ;: RR Donnelley* Printing 63.0 175-180 278,000 New May 1997 ITT Electro-* Night Vision N/A 40/650R N/A Expansion 1999 Optical Product (Retention) Optical Cable* Fiber Optics 4.5 310 74,000 Expansion Spring 1997 Cloverdale Co* Wood Products 1.7 10 - 12 35,000 Expansion Spring 1997 Classic Image Personal 7 6-10 5,000 New 1996 Services First Union NB Financial 1.5 62 N/A Expansion 1996 Services HCMF Pharmaceutical .2 14 -18 4,500 Expansion 1996 Supplies Reynolds Metal* Distribution .5 4 - 8 12,000 New September 96 Simpson-Tharp Funeral & 1.5 18 12,400 New January 1997 Funeral Home Cremation ACME Bus. Machines .5 10 11,000 New 1997 Va Mountain Tourism .25 1 N/A New September 96 Country Destination Medicap Pharmaceutical .5 2 2,500 New October 1996 Richfield Alzheimer Ctr 4.0 100 45,000 Expansion 1997 Retirement Rite Aid Pharmaceutical .6 43 10,000 New Vinton 2/97 Gorman/Akzo* Distribution .26 7 6,250 New Mazch 1997 Frito-Lay* Distribution 1.7 37R 16,800 New Summer 1997 Delta Dental Insurance .18 55 12,517 Expansion 1997 MicrotelInn Hotel/Ntotel 2.4 17 8,956 New Fa111997 Marsh/Witt Pro£ Office .45 10 6,000 Expansion Fall 1997 ;:. ~ '' S[JMMARY Sig Nx~1e :.::::::::::: . ~:. .... ><<::~i74 ::::::::::... 8S4~kF~::>::: :>:::>3:3~~ 9$.3 ; f ...... ;F<x 83ttiEl~d'`'~3 ~:::::.::::.. I~~}?. 1~ >~ ..: ::. .... . ..:.:.:::::::.y.; NOTE: *Industrial: Manufacturing, Distribution Service: Office, Medical, Retail, Financial, Tourism Number of Employees - is defined as any new employee to the County even if relocation was within the Roanoke Region N/A -means that the information is not applicable or not available g ~` V. Industrial, Office, and Commercial Construction New construction is a visible sign of an active economy. The year 1996 showed an increase in the scale of construction and a continuation of a positive cycle of new construction activity since 1993. The 54 projects "tracked" in the county's development review process match the number of projects recorded in 1995 (Table 5). However, the 1996 projects' square footage of 1,258,877 more than doubled the 1995 projects' square footage of 606,437. Almost one half of the projects had been completed by the end of the calendar year. Also, during 1996, industrial projects continued to be an important segment of the construction trends with a dramatic increase due to the R.R. Donnelley & Sons, Inc. project in the new Valley TechPark. Of the tota154 projects, office and commercial ventures numbered 38 and showed a slight increase in square footage in comparison to the 1995 projects. A majority of the 1996 projects tracked could be classified as small business. New projects outnumbered expansions 43 to 11. Total estimated value of all new commercial and industrial construction was $42,879,602 which is about $30.1 million more than 1995 when industrial expansion was less*. Generally, previous years' development occurred in either the northern or southern sections of Roanoke County. In 1996, movement accelerated in west County with Valley TechPark, R.R. Donnelley & Sons, Inc., and Richfield Retirement's Alzheimer Center. This year, new locations were spread throughout the geographic areas of the County. Table 6 indicates that industrial projects had the largest square footage total over aseven-year period. In fact, the 16 industrial projects showed an gigantic increase in square footage from 173,788 in 1995 to 803,600 square feet in 1996. Industrial square footage for 1996 out paced all construction square footage for 1995 with the leader, R.R. Donnelley & Sons, Inc. boasting a 278,000 square foot structure. For the fourth year in a row, the square footage of office construction remained steady. Although industrial projects fluctuate in total square footage from year to year and are reflective of the County efforts to create "product", 1996 was a banner year for a significant increase in square footage. According to Table 6, 1996 was the County's best year in overall construction square footage in the history of the Department of Economic Development. * Source: 1996 Roanoke County Building Permit Report and 1995 Annual Activity Report. 9 Table 5 ~M Commercial and Industrial Projects January 1 -December 31, 1996 PLANS Commonwealth Kinetics P-II 5,000 Cross Pointe Office Park P-II 22,500 ACME 1,000 Corrugated Container (1,2) P-II 60,000 Delta Dental (2) 12,517 Advance Auto 7,000 Gorman/Akzo Nobel 6,250 Richfield Alzheimer (2) 45,000 B & D Lock P-I 4,000 LC Peters Warehouse 6,000 Springwood Park 8,200 B & D Lock P-II 2,100 VG Shell Building (1) 75,000 Cross Pointe Office Park P-I 30,500 EZN (TOV) 3,544 1st Citizens Bank (TOV) 2,500 Maddox Oil 2,800 Winn Dixie (1) 49,560 PERMIT Cloverdale Co. (1,2 35,000 Bank of Botetourt 2,000 1st Union Bank (2)(TOV) 4,200 Comwlth Kinetics P-I 5,000 McLeod Dental Clinic 2,514 Foodette (1) 10,000 RR Donnelley & Sons 278,000 Harris Teeter (1) 63,000 HCMF Warehouse (2) 4,500 Rite Aid (TOV) 11,261 Optical Cable (1,2) 74,000 Simpson Tharp (1) 12,400 10 COMPLETE ~!~ Black Development (2) 2,250 Bower Rd. Office 4,000 Classic Image 5,000 Century Stone 3,600 Commonwealth Brkrs (1) 4,000 Country Inn (1) 25,000 Corrutd Cntnr (1,2) P-I 154,000 Honeytree (McLeod) 9,475 Honeycutt Vet 3,700 Plastics One (2) 10,000 IUE Office 1,568 Janus Learning Center 1,982 Reynolds Metal (1) 12,000 Old Dominion Office 39,600 Kwik-Kopy (2) 9,000 RUSCO (1) 60,000 Smith Packett 4,900 Medicap (1) 2,500 Southwest Sales 10,400 Oakey's N. Chapel 2,000 Springwood Biding 5,000 Revco (1) 10,722 Va1leyPointe Bldg E (1) 20,500 Taco Bell 2,334 INDUSTRIAL/PLANNED OFFICE/MEDICAL COMMERCIAL/RETAIL 95 TOTAL SF 173,788 222,486 210,169 1996 54 1,258,877 1995 54 606,437 Sources of Information: 1. Company used public/private partnership funds in its location/expansion decision 2. RemodeUflddition 3. TOV -Town of Vinton P-I Phase One P-II Phase Two 11 ~-'1 Table 6 Industrial, Office, Commercial Projects in square feet 1990 501,555 228,102 52,313 841,970 1991 253,138 234,955 74,168 562,261 1992 87,380 138,993 71,120 297,493 1993 56,201 206,825 128,830 391,856 1994 578,440 189,006 84,979 852,425 1995 173,788 222,486 210,169 606,437 1996 799,600 192,174 276,103 1,258,877 TOTAL 2,450,102 1,412,541 897,682 4,820,319 Projects included in the County's development process are in a stage of plan review, construction or completion. Source: Roanoke County's Department of Economic Development, Annual Activity Reports 1990 through 1995. 12 VI. Existing Business and Industry Retention Activities ~~ The County's existing industry and business retention program is an integral part of economic development. National statistics indicate that well over half of all new jobs come from the expansion of existing businesses. Keeping in touch with companies in the County and developing a relationship with business leaders enables the County to assist when and where help is needed. New businesses in the County receive a letter of welcome from the County Administrator shortly after a new or annual business license is issued by the Commissioner of Revenue. Questions about County or state requirements are then referred to the Department of Economic Development for follow-up. Calls on chief executive officers or managers of County businesses promote a working relationship with County companies. Business status, the company's future plans, and information about Roanoke County are usually discussed. Opportunities for assistance, whether large or small, are identified and followed by the economic development staff, bringing in the talents and skills of other departments and/or outside resources as needed. Satisfaction with local government services and problem resolution are increasingly important in a business climate that allows businesses to pick and choose where they want to do business. The business relationships that are established provide for other positive ways of working with the County, as through committees and other planning efforts. In addition to an information data base to assist businesses, the Department of Economic Development provides assistance through access to other resources including: Commonwealth of Virginia, Virginia Employment Commission (VEC), Roanoke Valley Economic Development Partnership, and Fifth Planning District Commission (5th PDC). The Department of Economic Development coordinates a recognition program to recognize business expansions and locations within the County. The County participates in the celebration of a project announcement, grand opening or ribbon cutting, and presents a certificate of appreciation when appropriate. In 1996, approximately 10 Certificates of Appreciation were presented to new and/or expanding companies in Roanoke County. The County works with neighboring localities to recognize industries. In 1996, the Commonwealth of Virginia again sponsored Virginia Industry Appreciation Week. Industries from the Counties of Botetourt, Craig, Franklin and Roanoke; the Cities of Roanoke and Salem; and the Town of Vinton were recognized at a luncheon hosted by the localities and the Roanoke Valley Economic Development Partnership. In a time when the national trend is toward an ever increasing service and information-based economy, industries provide a crucial role in the Valley's future. VII. Overview of the Activities of the Industrial Development Authority of Roanoke County The Authority was active in 1996 in the following areas: • Oversight of the construction of public improvements in Valley TechPark and review of site proposals for prospects considering a location. The Authority was active in the negotiations for the location of R.R. Donnelley & Sons four color printing facility in Valley TechPark. 13 • Approved the refinancing of $4,500,000 in bonds for Richfield Retirement Community's Alzheimer Center. • Participated with the Board of Supervisors in the execution of a performance agreement with ITT Electro-Optical that provided $300,000 over three years including; $25,000 grant of Virginia ~`" Defense Conversion Funds, a forgiveness of a disputed utility debt and a $100,000 incentive grant if the company meets employment and production goals for its commercial division. • Participated in negotiations for the Valley Gateway project for the development of a 105 acre commercial/industrial park and the location of 75,000 square feet expansions, shell building. • Participated in a rezoning study prepared by the Department of Economic Development that proposed to rezone potential commercial and industrial sites throughout Roanoke County. Twenty- four property owners with 56 parcels totaling 977 acres were included in a rezoning application filed by the Authority in July 1995. Eight (8) properties totaling 117 acres were rezoned by the Board of Supervisors under this program during 1996. • Participated with the Board of Supervisors in implementing amini-grant program for facade, signage and landscaping improvements for business properties in the Williamson Road Corridor. The Authority assisted in defining the grant program with the County Planning Department staff and reviewed and approved 3 grants totaling $4,104 in 1996. VIII. Tourism Development Roanoke County's role in tourism development is active on two levels. The county is a participating member in the Roanoke Valley Convention and Visitors Bureau (CVB). The Bureau markets the entire Valley to the leisure traveler, conventions and bus tours. Leads generated by the Bureau are shared with member hotels so that overnight accommodations are "booked" for future conventions, tours, and conferences. Roanoke County's contribution to the CVB is $1.50 per capita or $107,500 in the current FY 96-97 budget. The Director of Economic Development and Director of Parks and Recreation serve on the CVB Board of Directors. Other tourism related activities undertaken during 1996 include: • Roanoke County has taken a direct role in developing tourism "product" for the Roanoke Valley by participating in funding Virginia's Explore Park (Section X. ). • Roanoke County participated with the City of Salem and various Civil War, historic, and railway groups to form the Hanging Rock Battlefield and Railway Preservation Foundation. This non- profit foundation is implementing a Phase I Intermodal Surface Transportation Efficiency Act 14 p-7 (ISTEA) grant of $549,300. This project will develop the Hanging Rock Battlefield Trail that will link the Hanging Rock area via a "rail to trails" green way with the City of Salem. Roanoke County Economic Development staff were involved in surveying and identifying regional sports opportunities through a subcommittee of the New Century Council. Roanoke County Economic Development participated in the organization of Archery Roanoke Valley to host the Virginia Championship of a national archery tournament at Smith Mountain Lake in June 1996. Over 1,250 archers participated, with a total of approximately 10,000 visitors and participants to the region over athree-day period. Continued funding of tourism destinations throughout the Roanoke Valley was accomplished by returning 3% of the transient occupancy tax collected for "tourism and tourism-related activities." Destinations and activities funded include: Center in the Square, the Science Museum of Western Virginia, Virginia's Explore Park, the Roanoke Symphony Orchestra, Mill Mountain Theatre, the Virginia Museum of Transportation, and the Miss Virginia Pageant. Participation in regional sporting activities was highlighted by the Tour DuPont finish and start in the Roanoke Valley on May 5 and 6, 1996. This event gained favorable media coverage of the Valley throughout 137 countries. County economic development staff served on the Board of Directors of Cycle Roanoke Valley, the local organizing committee that brought the Tour to the Valley. Other sporting events in which the County participated were the 1996 Commonwealth Games and the NCAA Division III Amos Alonzo Stagg Bowl and NCAA Division III Basketball Final Four Tournament. Support for other special events hosted in County parks has established a working relationship between the Department of Economic Development and Parks and Recreation. Joint planning and participation in the Roanoke Symphony Volunteer Association Polo Match and the Virginia Statewide Rugby Tournament have set the stage for other special events that will bring local, regional, and national visitors to Roanoke County's parks. IX. Community Development Premise The premise of the community development function of the Department of Economic Development is to fine tune the two-way communication process between the County's administrative staff and the citizens. The primary goal of this function is to educate the citizenry on the critical need for economic development activities to alleviate the tax burden from and provide jobs for the residents. A secondary goal is to dissolve the "turf mentality" and encourage the residents to think regionally (if not globally) and plan strategically for a future of growth while maintaining our basic quality of life factors (greenways, ridgelines, clean water, minor traffic, reasonable cost of living, etc.) 15 ~~~ Definition Community Development is understood to be the dynamic and action-oriented process of planning and managing public and private resources that will equitably enhance economic opportunity, provide an improved standard of living, and assure an exceptional quality of life for all citizens. Community Development in Roanoke County This year, the Department of Economic Development took the first steps toward developing a community development function. The first priority of this initiative is to incorporate a process (a communication pipeline) that is consistent and conveys the unwavering support of the County administrative staff and Board of Supervisors. • In April, the department hired the fifth staff member as an Economic Development Specialist with community development as a primary j ob task. • In July, the fourteen civic league presidents in the Catawba Magisterial District were invited to participate in tri-annual meetings with the Board of Supervisors representative and the County Administrator. The purpose of the meeting was to foster better communication with the citizens of west County. Of the fourteen leagues invited to join the Catawba District Civic League Presidents (CDCLP), only nine leagues responded. Each of the nine leagues remained active in their neighborhoods and with the CDCLP through December of this year. These civic leagues are currently exploring relationships with other County departments and programs such as: Neighborhood Watch Program Police Department Public Works Petition Utility Department Citizens Budget Academy Finance Department Citizens Police Academy Police Department The leagues are also holding regular meetings with department heads serving as guest speakers for the purpose of helping the citizens to solve their problems, ease their concerns, or educate the citizens on the operation of government. In 1996, 4 meetings were held with the CDCLP and 9 civic league meetings were attended by departmental staff. • Two charrettes (design workshops under the facilitation of a consultant or recognized person of expertise) were held for the purpose of soliciting more citizen participation and input in County economic development initiatives. • The Hanging Rock Battlefield Trail Project held a charrette in west County on October 3 with Hill Studio, PC, to acquaint the community with the project's goals of preservation, recreation, and history in order to jointly develop a master plan for the trail. Citizens were also informed of staff efforts to acquire grant monies for the project such as the Intermodal Surface Transportation Enhancement Act (ISTEA). The Hanging Rock Battlefield and Railroad Preservation Foundation will oversee the project. 16 ~~~ • The McDonald Farm Property in east County was a joint venture between the Town of Vinton and Roanoke County. A three-night andtwo-day charrette was held on October 15- 17 to raise the public's awareness on the need for the appropriate land use of this property. Carlton Abbott and Partners, PC, of Williamsburg and David Hill of Hill Studio, PC, of Roanoke, were charged with conducting the charrette and developing a master concept plan based on the citizens' input. X. Virginia's Explore Park Overview of 1996 Over 30,000 people visited Virginia's Explore Park during its second full season of operation, April 1-October 31, 1996. These represent travelers from all over the world and across the United States and thousands of school children from the Roanoke Valley, western Virginia and beyond. The Park is fast becoming a favorite recreational retreat for families and travelers. Best known is Explore's living history area where 18th and 19th century history comes to life through interpreters and reassembled structures of the period. Other popular features include picnic facilities, fishing program, hiking trails, nature walks and special weekend events throughout the season. Explore currently employs 21 full time staff, most of whom are interpreters. The Park augments the full time staff with seasonal and part time interpreters as needed. The past included several staff changes. M. Rupert Cutler, Ph.D., who has guided the Park's growth over the past six years will become the new director of the Western Virginia's Land Trust. The River Foundation and Virginia Recreational Facilities Authority expected to announce a new executive director for Explore in March of 1997. George W. Nester, Ph.D., consultant and former part time general manager for the Park, will continue to assist in the interim period. Travel and Tourism Benefits One of the reasons Virginia's Explore Park fits so well within our greater region of western Virginia is that it draws on and enhances the natural, scenic, and cultural heritage for which the region is known. Travel in Virginia is the third largest retail industry behind food stores and automobile dealers. In 1995, traveler spending in Virginia totaled just over $9.98 billion, generating over 166,440 jobs, a payroll of over $2.7 billion and $435.7 million in state travel taxes. One in 18 Virginians is directly employed by the travel industry. The Roanoke Valley realized many additional benefits from travel and tourism. Local travel tax revenue of over $12.7 million in 1995/1996, of which $2.79 million was to Roanoke County in meals, lodging and admissions taxes. Roanoke County continues to experience growth in travel generated tax revenue, similar to the Commonwealth's trend, effectively building upon the scenic beauty and natural features that make the region worth visiting. Capital Construction Projects Virginia's Explore Park has grown significantly in the past year. The Brugh Tavern begun in 1995 is nearly reassembled in its new home. The Tavern, complete with a modern interior attached kitchen on the back side, will be one of the first things visitors see after traveling the Roanoke River Parkway (completion summer/fa111997) and will signal to travelers that they have arrived at Explore. Mountain 17 ~' Union Church was reassembled in 1996, hosting a variety of groups and meetings. The Taubman Welcome Center, already funded at a level of $540,000, will be constructed in 1997, offering Explore Park information and visitor orientation, gift sales and room, about 1,000 square feet, for the first phase of the National Park Service Blue Ridge Parkway orientation/interpretation center. The Taubman Welcome Center is being situated at the end of the Roanoke River Parkway and will help meet travelers' needs, including restrooms and snacks while providing an orientation to Explore Park. A Status report of Capital Projects planned or under construction at the Park is attached. One of the Park's strengths continues to be its ability to form effective partnerships for interpretation and educational programs. Partnerships currently exist between the Park and Virginia Tech, Roanoke Valley Resource Authority, U.S. Forestry Department, Roanoke Valley Convention and Visitors Center and Blue Ridge Zoological Society, and regional school systems. Roanoke County continues to be a partner with Virginia's Explore Park, assisting in several significant ways: • Leadership, liaison, and technical assistance to Explore • Coordination of the design team for revising the master plan for core site area • Contribution of $160,000 for capital and operational purposes, plus $9,000 for master planning work • Team representation on the Roanoke River Parkway partnership effect, including members from Federal Highway Administration, National Park Service -Denver Service Center & Blue Ridge Parkway, VDOT, English Construction, PSI, Espina Stone Company, Bridge Builders Inc., Roanoke Valley Resource Authority, Virginia's Explore Park, and Roanoke County • In-kind assistance: surplused van and truck from Parks and Recreation Revised Master Planning For the past 18 months, County staff have worked with Explore to revise the master plan for the core area (main activity area) of the Park. Former General Manager Chet Simmons provided an update to the Board of Supervisors in the fall of 1996. A finished version of the revised master plan is anticipated in February 1997. Heath Carrier, landscape architect, is siting existing and future buildings, including existing wells and septic and future utilities (interconnecting water system). Long term utility issues have resulted in Explore having requested $3.2 million from the 1997 General Assembly for planning, design and construction of public water and sewer. If funds are appropriated, the water would connect to Town of Vinton water system and sewer would be pumped back to regional waste water treatment facility. The General Assembly request included a provision for a high water crossing to north side of the river. It is uncertain whether the one time utility funding request will be allocated in the state budget. As a one time expenditure, it would free up a good portion of useable land while meeting a long term need. 18 Neighborhood Developments Parkway Access: In advance of Explore official opening to the public in July of 1994, a temporary Blue Ridge Parkway access was created between the Parkway and Rutrough Road until the Roanoke River Parkway could be constructed. Construction of the Roanoke River Parkway began in 1995 and is to be completed in 1997. While not originally seen as desirable by the residents in the area, the temporary access became heavily used and Roanoke County was approached, as was Congressman Goodlatte, to keep the temporary access open. The major concern for the residents was emergency access by Fire and Rescue. Roanoke County staff worked with Fire and Rescue, Parkway Officials and Explore Park to secure a long term solution to the emergency access concern. Emergency access only has been authorized by the Blue Ridge Parkway and Virginia's Explore Park by way of the Roanoke River Parkway when it is completed. This is to be coordinated with the district ranger for this region. Roanoke County did not have authority to keep the temporary access open for emergency or non-emergency access and had made a commitment to the National Park Service and to the citizens that the access would only be in place until the Roanoke River Parkway was completed. Mayflower Hills Neighborhood Park: Dr. Nickens and County staff have worked with citizens in the Mayflower Hills community for many years on several interconnected issues and concerns. The landfill, Explore, and the Parkway have resulted in changes in the community over the years. Citizens recalled promises they felt were made regarding a neighborhood park at the former landfill in their community. Roanoke County took the lead on this, meeting with citizens on this matter. The result is that a request was made to support the neighborhood park, by resolution, requesting funding up to $100,000 from the Roanoke Valley Resource Authority for the construction of the park. The request has been approved pending letters of agreement for use of landfill closure funds for this purpose. Details will continue to be worked out with the community and Explore Park which has offered to donate or designate land for the park. County Parks and Recreation would be responsible for the park's construction. Regional Visitor Center on the Blue Ridge Parkway Roanoke County continues to work with Congressman Goodlatte towards accomplishing the goal of locating a Regional National Park ServiceBlue Ridge Parkway Orientation Interpretation Center along the Roanoke River Parkway. Roanoke County included this project in the Capital Improvement Projects list in 1996 and continues to seek federal funding to make this needed center a reality. The closest visitor orientation centers along the Blue Ridge Parkway are about one hour north and south of the Roanoke Valley with much needed services available to travelers located in the Roanoke Valley. Coalition for the Blue Ridge Parkway In 1996, Roanoke County continued its participation in the Blue Ridge Parkway Economic Impact Study in Virginia. This Study began in 1995 under the auspices of the Coalition and designed to provide economic impact data for regions along the entire length of the Parkway. The results of the study will be provided to the Coalition early in 1997 and will be shared with members of the Coalition and jurisdictions along the Parkway. Economic Development staff, Explore Park staff, and volunteers 19 o-~ actively participated in data collection through interviews and survey distribution along Virginia's portion of the Parkway. The Coalition is a body of interested individuals and representatives of organizations whose purpose is to identify, develop, promote and support strategies to conserve the physical, cultural, and scenic integrity of the Blue Ridge Parkway corridor through a community driven process that accommodates growth in a changing environment. Roanoke County continues to be a leader in working with developers, citizens, Parkway officials and interested non-profits, like the Friends of the Blue Ridge Parkway, to serve as a successful example of the Coalition's mission. Roanoke County and the Blue Ridge Parkway recently finalized the utility easement permits needed for developments that completed the community planning process. There is a continued need to carefully balance development with viewshed protection. With over 7 million visitors through the Roanoke Valley annually the Blue Ridge Parkway is an integral part of tourism development and continues to be a national draw of visitors to the region. XI. Regional Perspective Roanoke County's active participation in two regional economic development organizations, the Roanoke Valley Economic Development Partnership, and the Roanoke Valley Convention and Visitors Bureau (CVB) have led to other regional projects and programs. The County staff is participating in other regional economic development activities: • The Roanoke Valley Economic Development Partnership joined with other economic development marketing groups to sell an entire region (Lynchburg-Roanoke Valley-Alleghany Highlands-Danville/Pittsylvania County) under the banner of "Heart of Virginia". Roanoke County staff actively participated in one trade show during 1996; Wireless 96 in Dallas, Texas. Roanoke County Economic Development staff participated in set up, prospect contacts during the show and staffing the trade show booth. • Many County staff members were involved as team members on the New Century Council to develop a "vision" for the western Virginia area that includes the Roanoke Valley, New River Valley and Alleghany Highlands. The Council completed its vision during 1995 and continued its activities during 1996 with subcommittee work to implement many of the recommendations of the vision. • The Director of Economic Development serves on the Board of Directors of the Southwest Development Financing, Inc., which is a tourism revolving loan fund in the 9th Congressional District. • The Director of Economic Development serves on the Loan Review Committee for the Virginia Asset Financing Corporation, a Small Business Administration 504 Loan Program state-wide "packaging organization" that serves the Roanoke Valley and state of Virginia. 20 e-"1 • The Board of Supervisors appointed a private citizen to represent Roanoke County on the Regional New Century Incubator sponsored by the Blue Ridge Small Business Development Center of the Roanoke Regional Chamber of Commerce. XII. Goals for 1997 Economic Development staff activities for 1997 will continue to be guided by the goals of the 1992-94 Economic Development Strate~v and the recent County visioning reports. Specific project goals planned include: 1. Project management and implementation of public infrastructure improvements for economic development projects previously approved and authorized by the Board of Supervisors for the Valley Gateway project, Kroger expansion and Valley TechPark totaling $5 million. 2. Participation in the County Comprehensive Plan update being coordinated by the County Planning Commission. Information and recommendations received during this process will be used to revise and update the current Economic Development Strategy. Identification and planning for another industrial park or large site to improve the County's inventory of available sites for future economic development prospects. 4. Completion of plans and construction of the Hanging Rock Battlefield Trail project, a joint ISTEA funded project of Roanoke County and the City of Salem, totaling $549,300. 21 L Qiw L 0 Q x ty k~ n~ ,~ ~ ~ ~ ~ ~ ~ ~ ~ •Q =a 4 ~_ 4. Q ro a V 3 L G U C L a Z7 G CL ~ _ = o c ~ ~ ~ r ~ ° m © cc . ~ -~ ~'- ~ ~ ~ m r' ~ ~ '~ o f m ~ x c .~ /~ O ~ c .,,-. ~ ~ ~ y e a V G Q ~U p td S s C ~ ~' Q, a ,~,i '~ ~ N 4 4~ ~ ~ y O ' .. ~ ~ m cd Q ui ~ O Q) 'U ~ r , ~ ~ Q} rte` 4y ~ ly "~} X ^~' ~ ~ ` l ~ j: } -~ ~- `~ '~' c i ~ ~ CL ~ ~ y ~' 4 '~ Q • V Q$ C [1 ~ a-' ~ ~ ~ ~ fy ~ a i-~ ~ 9] - ~ - b U rn cn N ~ p O ~ r Q u ;:~ ~:. a ~o ~ 'O O ,~ ,,,,, O" '~ ~ ap ~ ~' u .- m O ~ ~ as _a ~ , , O ~ o ~ c ~ R5 ~ ~ ~ ~ ~Q 'U ~ r ~ +J ~ o ~ ~ ~ ~ c a c . ~ - :° ~ C ~ ~ V ~ U ~'~ ~ ~ c ~ ~ ~ U Q ~ ~ ~ U ~ ~ ~ L ~ L ~_ ~ ~ '~ ~~ {„} O ~ ~ L ~ ~ LL bD ~ ~ ~ ~ SC ~ Q u n~ u '~ ~ 3 ~ c ~ u ~ . ~ c ~ ar m ~ ~ ' ~ , , ~ . ~ ~ , _ ~ t' Q ~ ~ ~ u v N ~~ L (~ ' ~- ~ c~C ~ ~ ~ ~ ~ ° m c~~ da "p b ~ y C C ~ tip .U 'p C ,,,, 7 ? `ti N Q ~ ~ ~ S L C ~ ~ ~ 4 4 - ~P .~ c s., ~j 4J q} ~ ay C 1 ,,,~ ~ U cn ¢ 1 S] ai 61 ~ ~ O ~ ~{' ~ O w ~ C~ L y a = b `~ C O o Gin y~ '~ ~ _ R R tL f d ~ C 7+ Q V l,? r ~ ~ ..r Oi ~ ~7 ,~ ~ ' ~ ~ i~ ~ ~'"' e N U '~ t j 't' ~ ~ ~ } ° ° ~ o ° ° ~ ~ c~ C ~ N o d O ~ +~ t n aD _N ° ~ ~ ~ ~ `a ~ ~ c ~, o r ~ ~~ ~ r ~ ' c <fr o ~ «~ c L Cd ~ ~ O C 4> ~ ~ ~ ~ 1'. o U ~ ~ c R .~ ~ ~ ~ ~ ~ ~, ~ ~ ~ ~ ~ ~ to in ~ ~ i ~~., ~ ~ m U 2 ~ ~ ~ ~ QI 3 (.} C -~ 3 .~ a w awn V 7 w G O lJ c u ~ ~ L M ~ U ~ ;«' 3 ~~ f~q . ~ CS ~ ~ ~ ~ ~ ~ U O-7 a ~_ c ~ R C ~ ~ Cis typ ~ ~ { ~ a~ C «. ~ L Q) qq~ Ci ~ o N '~ cn ~ ~~ ~ O ~ Q N ~O Q: ~ . ~ O ` 3 - ;~ y Vl C C .~y } y o c o ~ $ ~ ~ C 'y ~ ~ R +r ~ c d ,~ ~ ~ .~" ~ C 6 O ~ c ~ ~ ~ ~ V ~•- ~ LLl ~ ro Q •C ~ ~: VI ~ L ~ c O r C A ~ ?~ d r Q ~ ~ ~ A Y ~ .o _ ~ ~ ~ o o ~ d n . ~ - t= ~3 s ~ .~ a ; ~ as ~ ~ c ~ ~ ~ ~ U • ~ O ejj ~ ~' ~ ~ ~ s O 'L ~ ~ ~ ` ~ R ~ rr O 2R ~ -• _ ~ ~ ~ N ~ d~ ~ ~ c t - ~ m 3 ~ ~ ~ ~ . ~ vi .~ ~ ~ ~ m o y ~ :r ~_ ~ Z '~ ~ ~ t ~, ~ o o ~ ° ~ ~ +~ m ~ o ~ n o ' Sd O tG RS ip N • ~ • • ~ ~„ MEMORANDUM FOR: Members of the Roanoke County Boazd of Supervisors Members Transportation and Safety Committee FROM: Gordon E. Saul, Committee Member SUBJECT: Analysis of accident data for Roanoke County DATE: February 10, 1996 1. As discussed at the last meeting of the Transportation and Safety Committee an analysis of school bus accidents occurring in Roanoke County has been accomplished. Information used is from the data base maintained by the records division of the Roanoke County Police Department. Accidents investigated by the Town of Vinton Police department are not included in that database. 2. The attached table displays accidents by school year, month and day of occurrence, as well as road condition (wet or dry) and whether the accident occurred during the morning or afternoon dispatch. Some conclusions: • Personal injuries occurred in 4 of 34 total accidents. • The number of accidents is rising from 8 in school yeaz 94/95 to a trend projection of 23 for the current school yeaz. • Accidents aze no more likely in foul weather months, November-Mazch, (15), than fair weather months, April-June and September-October (19). • More accidents occur on Tuesday (10) than other days. The least accidents (3) occur on Wednesday. • More than 80% of the accidents occurred during afternoon dispatches. More than 70% of the accidents occurred when road conditions were dry. 3. The second attachment displays accidents on Route 221 during calendar yeazs 1994-1996. Again, the data reflects a rising trend from 68 accidents to 80 annually over the three year period. There appears to be no significant differences in the distribution of these accidents. Time precluded a more complete analysis as to road conditions, time of day, and injuries involved. 4. Consideration should be given to establishment of the County Police database as the official source for Roanoke County accident data, and the development of appropriate decision support soft ware for retrieval, analysis and reporting of this data. COUNTY OF ROANOKE Statistical Overview of Crime and Disorder and Its Impact on the Quality of Life of Roanoke County Citizens and Guests: 1991 through 1995 Prepared by Jim T. Phipps Director, Court-Community Corrections Program INTRODUCTION This data has been collated and provided to the Roanoke County Police Department in furtherance of their short-range and long- range planning strategies. It is vital that law enforcement agencies be provided with up-to-date information concerning the direct, and indirect, results of their enforcement and community- based prevention/education initiatives. The facilitation of this information for law enforcement agencies is one of the five (5) major components of the Court- Community Corrections Alcohol Safety Action Program. THE DATA The data offered within this document has been collected from information provided by the Virginia State Police and the Department of Motor Vehicles. ROANOKE COUNTY'S PUBLIC SAFETY PROFILE: A SUI~II~ARY The public safety profile of Roanoke County has improved in all categories. This improvement is the result of two (2) primary factors: (1) effective law enforcement postures; and, (2) proactive, community-based, crime prevention and substance abuse prevention initiatives. PUBLIC SAFETY PROFILE: 1995 VERSUS 1991 > Crime Rate Decreases, down -32.55 > Motor Vehicle Crashes Decrease, down -10.9 > Alcohol-Related Motor Vehicle Crashes Decrease, down -35.80 > Motor Vehicle Injuries Decrease, down -9.5~ > Alcohol-Related Motor Vehicle Injuries Decrease, down -35.6% > Traffic Fatalities Decrease, Down -30.8% > Alcohol-Related Traffic Fatalities Decrease, down -20% Note: See attached table for actual data. The encouraging public safety factorials, particularly that of traffic safety, produced in Roanoke County can be directly attributed to an enhanced traffic enforcement posture. The increase in DUI arrests, from 453 in 1992 to 540 in 1995, was accompanied by decreases in traffic crashes, and related losses. These results normally follow increased traffic enforcement indexes, which expects an inverse correlation between the number of hazardous citations issued and serious traffic crashes. ARREST ACTIVITY > Part I (Major Crime) Arrests Decrease, down -18.3% > Part II Arrest (Felonies; Misdemeanors) Increase, up +29% > Drug Arrests Increase, up +157% > DUI Arrests Increase, up 19.2% Note: See attached table for actual data. Of additional interest, and also directly related to traffic enforcement, is the significant increase in drug (distribution and possession) offenses. It is not unusual for drug arrests, as well as other criminal arrests, to arise out of traffic stops. The term for arrests incidental to a traffic stop is referred to as "inadvertent discovery and is a vital element in the law enforcement officers training and retraining. Roanoke County's Traffic Enforcement Unit performs a key role in the efforts resulting in a reduction in the threats to public safety. Also, this author would add that the morale of the police department also serves as an effective measure of police performance. The assessment of this data indicates that the morale of the Roanoke County Police Department is very positive. DENtAND ON THE RESOURCES OF ROANOKE COUNTY During the period of this study the potential demands on Roanoke County increased. This demand, total residential population and number of licensed drivers, increases the threat to public safety. However, even though the potential threats increased, the public safety posture improved. DEMOGRAPHIC PROFILE > Total Population Increases, up +3.9% > Total Number of Licensed Drivers Increases, up +8.1% Note: See attached table for actual data. COUNTY OF ROANOKE Statistical Overview of Crime and Disorder and Its Impact on the Quality of Life of Roanoke Countv Citizens and Guests: 1991 through 1995 ACTIVITIES 1991 1992 1993 1994 1995 (1) POPULATION 79,332 80,596 80,700 81,500 82,400 (2) LICENSED DRIVERS 61,319 64,815 65,559 65,598 66,256 (3) CRIME p 7~R7E 3197.95 2945.56 2688.97 1944.79 2160.19 (4) PART I ARRESTS 531 564 486 400 434 (5) PART II ARRESTS 2,629 2,579 2,861 3,464 3,407 (6) DRUG ARRESTS 126 91 181 298 324 (7) DRIVING UNDER THE INFLUENCE ARRESTS 453 392 434 629 540 (8) CRASHES 1,207 1,457 1,394 1,138 1,075 (9) CRASHES - ALCOHOL RELATED 173 176 166 95 111 (10) PERSONAL INJURIES 685 782 736 616 620 (11) PERSONAL INJURIES- ALCOHOL RELATED 118 122 126 76 76 (12) FATALITIES 13 4 8 7 9 (13) FATALITIES- ALCOHOL RELATED 5 4 6 3 4 v 1 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 11, 1997 AGENDA I M: Budget Work Session on the FY 1998-02 Capital Improvements Program and Review of County and School Debt. ('Q.~,T„iyTY A~~IISTRATQR,S CS OMM~NT5: . ~~_ / % h~ L 1Q ~~ (7 .t Ar' Sir/C~ a-l ra crr' I ~-a m S ~ i a ., e. /~ y c. ~ Gl . / l ~.7 r e r ~ ,~ ~- 'f' h e ./z ~ ~" S c ~i ~ ~c~ ~e.~_ ~ ^ c0 7fo. /~c « ~ c o 'f c a~ ti6;~;~J ]b ~slue_ i~~:./ c/a 6f" c ~ f'IIC L/~rk S~'.c1ic.7 e., luele%~. 511MM_ARY,QF ,I~j,~OO~~TION: This time has been set aside for a budget work session to discuss items related to development of the FY 1997-98 budget. This work session will focus on the following items for discussion: • Capital Improvements Program "draft" document Review of Debt Schedules of County and Schools The CIP Draft is attached for your review. This "working" document can be inserted into your work session notebooks for reference throughout the budget process. Additional information will be provided at the work session. Respectfully submitted, ~~ Brent Ro son Budget Manager Approved by, ~_~Zl~.~~~ ~ r .~ +~~~ Elmer C. H dge County Administrator ' ~'" ACTION Approved O Motion by: Denied ( ) Received ( ) Referred ( ) To () VOTE No Yes Abs Eddy _ ._ Harrison a _ _.. Johnson Nickens I N T E R MEMO O F F I C E To: Members, Board of Supervisors From: Stephen Kleiber Subject: CIP Draft Date: February 7, 1997 Attached you will fmd a draft of the FY 1998-2002 CIP. This year, a number of changes have been made to the document. The attached draft contains two new summaries of CIP projects which provide a more realistic five year outlook. These summaries will replace the departmental summary which was distributed at the January 28 work session. The first summary contains a pared version of the departmental summary which gives a more practical vision for the five years in the CIP. Please note that, in addition, we have included a column for the cost beyond the year 2002 on this summary. The second summary is for long range projects. These are projects which fall outside of the five year scope of the CIP. At the Board's discretion any of these projects can be moved to the proposed listing. We look forward to discussing the CIP at the February 11 work session. cc Elmer Hodge Brent Robertson I N T E R MEMO O F F I C E To: Members, Board of Supervisors From: John M. Chambliss, Jr. Subject: Joint Radio Communications Project Date: February 7, 1997 Preliminary cost breakdowns for the Joint (County-City) Radio Communications Migration Plan have recently been made available. This is the study started nearly one year ago between the County and City to allow more inter-operability between the various departments. The proposal will be to build upon the basic system that the County has, add the frequencies recently licensed for the City, and develop the system over the next five years. Based upon the list price of the components, an estimate of $7,852,599 has been marked for the total project of which the County's share would be $888,924. These costs relate to the infrastructure of the base radio system, the physical facilities to house the system, vendor services related to the project, maintenance and contingencies. Because of the early presentation of the CIP to the Board this year, this project has not been included in the draft version of the GIP. A CIP project submission form is currently being prepared for the project and it will be made available when it is finalized. The ability of this project to move forward also hinges on the City's ability to maintain the 10 channels recently licensed, their ability to work with MOTOROLA as the sole source vendor (the vendor of the County system), and their ability to address funding for their significant investment to this program. This proposal adds to the Phase III implementation of the MOTOROLA system which the County is completing at this time. While the County share of the joint project would need to be spent early in the project because it relates to infrastructure items, it is anticipated that the cost could be spread over several years using the lease purchase concept with MOTOROLA as we have for the other equipment. cc Elmer Hodge Brent Robertson Steve Kleiber Bill Rand County of Roanoke, Virginia DRAFT Capital Improvement Program Fiscal Years 1998 - 2002 1998-2002 Capital Improvement Program Board of Supervisors Bob L. Johnson Chairman of the Board Dr. Harry C. Nickens Vice Chairman of the Board Lee B. Eddy Board Member H.Odell "Fuzzy" Minnix Board Member Fenton "Spike" Harrison Board Member Elmer C. Hodge, Jr. County Administrator Table of Contents FY 1998-2002 Capital Improvement Program .............................................. 1 Summary of Proposed CIP Projects .......................................... 2 Clerk of the Circuit Court ................................................. 5 Expansion of File Storage Area ....................................... 6 Economic Development ...................................................8 Final Phase of Valley TechPark ....................................... 9 North Roanoke County Industrial Park ................................ 10 Blue Ridge Parkway Visitor ........................................ 11 Elections ..............................................................13 Voting Machines .................................................14 Engineering and Inspections .............................................. 15 GIS PhaseI-Mapping .............................................16 VDOT Revemae Share -Road Improvements ........................... 18 Regional Stormwater ManagementlDrainage ........................... 19 GIS Phase II -- Integration .......................................... 20 Fire and Rescue ........................................................ 22 Network Fire & Rescue Facilities .................................... 23 Clearbrook Public Safety Bldg Renovations ............................ 25 Bunk Room Additions ............................................. 26 Mount Pleasant Public Safety Building ................................ 27 Hanging Rock Public Safety Center .................................. 28 Bay Heat and General Renovations ................................... 29 800 MHz Base Stations ............................................ 30 Upgraded Paging Capabilities ....................................... 31 General Services .......................................................32 Window Replacement at Pubic Safety Center ........................... 33 Library ...............................................................34 County-wide Internet/Reference Access ............................... 35 Glenvar Regional Library .......................................... 37 Vinton Parking Lot Expansion /Building .............................. 39 Library Security System ........................................... 41 Parks and Recreation ....................................................43 SW County District Park Land ...................................... 44 Garst Mill Park Improvements ....................................... 45 Camp Roanoke Development ....................................... 46 Green Hill Park Phase III ........................................... 48 Burton Athletic Complex ........................................... 49 Vinyard Park Phase III ............................................. 50 Walrond Park Phase III ............................................ 51 Improvements for Parking Areas ..................................... 52 Brambleton Center ................................................ 53 Spring Hollow Park ............................................... 54 Whispering Pines Phase III ......................................... 55 Merriman Soccer Complex ......................................... 56 Craig Avenue Recreation Center ..................................... 57 Starkey Park Phase III ............................................. 58 Picnic Shelters .............................................. .... 59 Planning and Zoning .................................................... 60 Neighborhood Incentive Fund-Hollins ................................ 61 Neighborhood Incentive Fund Phase II ................................ 62 County-wide Greenways ........................................... 63 Land Trust Fund-Ridgeline Protection ................................ 65 Public Road Improvement Fund ..................................... 66 Signal Light Installation Fund ....................................... 67 Off-site Drainage Fund ............................................ 68 Police ................................................................69 Mobile Data System ............................................... 70 Firearms Range ..................................................71 Criminal Records System Improvements .................................... 72 Office Space .....................................................73 Evidence Vault ...................................................75 Sheriff ...............................................................76 Courthouse Entrance Renovation .................................... 77 Renovate Roanoke County/Salem Jail ................................. 78 Long Range Capital Projects .................................................... 80 Summary of Long Range Projects .......................................... 81 Court Service Unit ......................................................83 Branch Office in S.County or Vinton ................................. 84 Engineering and Inspections .............................................. 85 Renovate 2nd Floor RCAC ......................................... 86 Automated Permitting System ....................................... 87 Fire and Rescue ........................................................ 88 Hollins Road Public Safety Building .................................. 89 Training Center ..................................................90 Library ...............................................................92 419 Library Renovation ............................................93 Mason's Cove Branch Library ....................................... 95 Community Computing/Distance Education ............................ 96 Bent Mountain Branch Expansion .................................... 98 Parks and Recreation ..............................................99 Land Bank -Future Park Sites ......................................100 Community Recreation Center .....................................101 Family Aquatic Center ............................................102 Police ...............................................................103 Emergency Communications Equipment Upgrade ......................104 FY 1998-2002 Capital Improvement Program DRAFT ~ ~ Q~ O Y o a` a ~ "'' °~ o O d O N RF' d O ~ ~ OO.a- V w ~ C C O t~ O ~ ~' U ~ r 'a E ~ ~ U N m ~ o p ~yN V m IL N a. 4 p O jp~.i ~ V 1L N Q O O N LL N d w tE w r a~ `o ~ .` 'Q a LL r+ a '~ G O a ° ° o o_ = ~ _ m N N C Q O O O O O O O O O O O O O O O O O O O O O O O O O - O O O O O O O O O O O O O O ~ t0 O O O O O O O O O O N O O O O O O O N M h O O h O O O ~ (V h r lp O. O O O LL"/ O ~-' M r ~ O (D O ~ O (D O O N Of CD ~ O O fD ~ V' r 00 0p h M M 1n f~ N CD r r CO O CO N CO to r fV !l7 00 r' ~ O O O O O ~ N N O r r O O O O O O O O O O ° ° ° ° ° u ~ o ~ o o a ~ ~ n 1~ N O r In O r O r O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O f~ h O O O ~ O ~ ~ ~ ~ O ~ M ~ ~ O O N N ~ t OD ~ r: nj r N O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ui o ui ui o 0 0 0 ~ 1n O ll) O t~ O O 117 N ~ M to O O ~ N N r ER lA ~ O r r N r fD r CV 0 o O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~n o 0 0 ~ to O O O O O O O N O O O N M f~ h O O O O O r O O O r M r r O O O O O ~ N M ~ ~ r r N ~ ~ N M ~ r 0 0 0 0 0 ° ° ° ° ° ° o o o o o o o 0 0 _ _ _ _ M M r ~ ~ O ~ M v o ao EfI M N r r r N M r r N M (O r N N N N M ~ CD N ~ O V 7 ~ $ O Y m Q ~ O ~ LL O ~ m X W C _ d d O C ~ d 0 L a LL l9 a ~ y W ~ y f0 a `~ 7 ~ c ~, ? ° Y O ~ s O 2 C N U o '~ Q C ~ c T m l~0 Q. ~, ~ O m ~ ~ Q O > m ~ v G O w S 3 ~/S ~ O ' ~ ~ C ~ rn O ~ c O ~ m C - °~ ~~ d c a O L n' E to >• c O '~ C U s m N C7 ~ ~ d N > a E ~ ~ ~ ~ e O U C N Q .1- aci E f00 C ~ w m ~ O ~_ o N ~ y a _ ~ U' h o ~ 4 y o~j ~ 'c G C w o ~ ~ , m ~ ~ y °: :~ ~y- v y N ~ N d ii ° N Z > O C N ~ ~ ~ O m a~i ,~ N v 7 a c ~ ~ U N C ° Q o Y 7 [D O) C ~ ~~ m N 0 ~ ~ ~ d ~ N a c O ~ ~ C -° m ~' N ~ V ~ Y G ~ rn f0 = y c .~ C G1 ~ ~ ~ uci ~ C ~ = f0 m w c .~ :° N f6 m ~ p ao _ ~ m ~ U C N a `~° pp~~ Q ~ m ° h ° ~ ~ ;~ ~ ~ c a a U w Z LL a c •y E (.~ W tll W 11. 2 ~ C C O O O T N O O U m ~ rn rn N o O ao O v o ~ O o CO N O o O 0 O o O M M o ~ ~n Cp o O 0 O 0 O o O N h o O ~n o o ~n w O O h c0 O O) st O O O M Op tt O lA Y") O ~ O N st O O) O O ~ 1~ ~ ~ O ~ O ~ O C OOi O e ~ r ~ ~ ~ N O O~ eO' NctD ~ O O t17 N H U M CD M In N O r r G p LL ~"' N r N CO N C ~ ~ 00 O O O O O O O ~ O O ~ O ~ N ~ ~ ~ ~ aOD M ~ ~- } LL O O M O ~ O O O O OOi O M N tY O O O O O O Cp ~ N O ~ N ~ OV M N M N CO ~ dp ~ d ~ r 7 ~ O O O 1~ O) ~ O O 0 O 0 O 0 O 0 O 0 tq 0 O 0 O 0 O O O O O O O O ~ ~ ~ O) O> O O c0 O O !~ ~ O cD O m O aO p, ~ Of ~ O ~ W ~ O ~ CO ~ to ^ O ~ M t~ M n O O M ee~~ fD O ~ W N N M r ~ .a d w r N y ea ~ + + E V H Qs GO O ~fY h O O M aO O O O O O O O t19 O O O u') O O O O N t~ t1y !~ O O t~ ~ `^ W 01 ~ ffl N N O O O to O h O O r O O LO ~ C a OD T I~ sY O M, r O Q1 N O ~ O op N M ('7 ~ f~ r O In N to O r r N r O ~ CO Y ~ a , 1 O ~ C r ` r ~ O N a d p ~ LL C O ~ ~ a~ O ~ ~ ~ d ~ °o o o°o M °o w ocv °o 00 °o °o ~ ~ L~ ~. T ~ ~ N r ~ o O 0 0 0 M 0 M ~ O ~ r 0 N ~ r r ~ " N V ~ • ~ ~ V fq O ~ C ~ M ~ M O O O O O O O O N N ~ ti O a C ~ ~ ~ LL N r ~ ~ Ci 0 r r N ~t t0 r N M ~ ~ O O O ~ ~ ~ T CD h 00 ~ a` . - r r a> c O c d iv > N 0 ~+ N w ~ ~ ~ ~ ¢ ~ J U N m y ~ ~ .`O. ~ ~ ~ CO ~ f 0 °' ~ ~ C °' N Q C U o D.. C ~ ~ N) ~ ` N ~ D O - ~ x y C . . = C ~ ~ ~ j a: ° O N ~ tOA a ~ O ~0 E m -' J ~ ~ ~ C o- ~ i a ° r E O N N y L a m d ~ a V ~' y ~ N °' V d ~ N ~ f0 ~ ~' O Y a a ~ w . . O" N ~ d ~ ~ N ' O 0 O) {C ~ U Y O ` U d ~ ' ~ N V p C d O ~ n. y y a 6i N ~ O 0 1 Q: 1-LC co U N :a .-i d in d C ~ Q. N ~ m a C d o rn to c ~ ~ ~ C ~ a c m 3 ~ a ~ °, ~ ~ ~ - ~ ~ 2 Q a ~ v y d s c ~ ~ Q d t w ~ _ ~ C a Z o ° s (fl °' ~ ~ N ~ „ „ T ° ~. c ~. ~ ~ °' C a N E ~ ~ ~ Y ~ o ~ ~ O U O C7 C > d J ~ ~ R p ~ f6 ~ L O C_ l0 O- ~ N d ~ N , ~ w C U j a c ~ Y fA (~ U C9 m > ~ m fQ ~ U (A a ~ 0 C9 J 14 a 3 m a a U W O Z 7 LL °3 m E 0 O j~ N C C C C C C p U m LL Q Q Q Q Q - ~ U ~ ~ C C N O O O O O O O ~Op O O O O O O 0 O r [O Q _ O O O O O O O O O O ( p O O c 0 O ~ t~ M C 0~ B O M O O O O O O O) O ~ W CO O ^ O O Gp O ~ .~ •> H U N N N N N ~ ~ . - n ~ V: ~ O N t T r ~ N ~ N N O O O O O ~ i O O f 7 N ~ t00 ~ ~ t~ t~ ~ ~ N N N O ~ N ~ U O ~ . Q ~ O O O O O O O O N O O O O O O ~ N N N ~• N C d LL ~ 7 N ~ O) N ~ C O O O O O O ~ % ~ t['1 ~ t[7 t0 lf) In ~ ' r N O N O m LL ~ E E ~ tyt~ ~ a i 7, j N C G U y W O O O O O O O O O O ~ GD ~ N G N ` ^ W T O O O O O f0 f0 O !~ 1~ N > E ~ ~ ~ Q~j tC! ~ O O O O (O (OD ~ ~ ° ~ ° O C . ~ T Y O d rn r' v ~ v_ v _ ~ ~ to o C d •~ ev } LL •- ~ ~ m ~ w p~ y o ~ a c c ~ ~ a~ '~ E 3 `p ~ ~ ~ ~ °o o° °o °o °o c°c °o o° °o c°o ~ m ~ ~ a ~. n o 0 0 0 0 0 0 0 0 o rn > ~ a ~' c C. O >" LL o i c°~ ~°n ~°n ~°n °m ~ v ~ ~°n ~ M ~ o c ~ 0 ~ ~ ~"' N ~ y N t4 ~ V~ ~a LL ~ ~ ` y ~ H o o ~.. ~ c E o c c d . ea ~ U fn ~ ~ c o o o o O o ° o ° ao "' a y c W i a ~ is o o o c i w ~ d ~ ~ Sri ~ ui cD ~i o ~ ° ma v aci c LL v w ~ O a~ D `~ > ~ ~ V •fO y .~ € c •~ O vi 7 ~^ .s .` N Q N d 0 ~ N th tr to f0 r N M ~' lA ~ N ,= L L O C ~ a F- ;3 3 ~ x Gj U U O N E E E ~ o ~ c ~ ~ ~ ~ ~' m rn ~` Z` n o a` •c U ~ _ C ~ O ~ O ` w c 7 y ~ c m ~ E E ~ y a m C y N "O N l d L = C c0 U ' 0 t q VJ N v v ° ~ ° ° a •~ ~' `~ ~' ~' v n~i > LL > LL. ' LL N c ~ 7 a _ E C > C > O e m ~ y C > O > O > C U y c LL v • ~ d U ~ U U ~ ~ E o c o ~? ~ ~ .Y W ~ v y v, a~ 'o yc ~ m ~ ' !~ ti o~ E >' ~ a c~ ~ ~ aQi ~ E aci aci o o. V C U C C ~ o 'p G. .~.. Cf G Vl y ~ O C C ~ O ~ a C N N W N y N E d C ~ -O (7 3 ~ C lD . C C ~, 0) ~ "' G1 C ~ '.~ O N N '~ y t L S 1 ` ~ ~ ~ O ~ ~ ~ A p p > Q ~ f6 ~ a ~ A B O ~ d w~ O O N _ d € c :~ D r m :° a o v C t ~ t O 7 ~ C ~ 0 ~ c ~ O . . . C ~ .Q O ~ ~ .Q 7 C 0 .Q b d N C C N C Z Z U J d (A O ~ v ~ u. U O W try ~ U 2 ' l j g F=- Q Q d FL- y W = d ~ a i ++ o a = ° ~ ° z r rn a a U O W O Z n U m E 4 Clerk of the Circuit Court DEPARTMENT: Roanoke County Circuit Court Clerk PROJECT TITLE: Expansion of File Storage Area Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FI'98-OZ) Beyond FY 2002 $33,500 $0 $0 $0 $0 $33,500 $0 Operating Cost DESCRIPTION The Roanoke County Circuit Court Clerk's office is assigned the task of maintaining all pertinent circuit court records as mandated by the Code of Virginia and by orders of the Court. It is also the keeper of certain Roanoke County historical and legal documents. Many of these records are required by state code to be kept in the original "hard copy" form even though they may have also been microfilmed for ease of access and to prevent undue wear upon them. The demand for additional storage space for these documents has risen markedly in the past few years because of rapidly increasing caseloads in all azeas of responsibility in the clerk`s office. Various alternatives for expansion of circuit court permanent record storage facilities have been explored. The most promising alternative is the purchase of a spacesaving electrical filing system. JDSTIFICATION Construction of the "new" Roanoke County Courthouse, originally designed in 1982, was completed more than ten years ago in the spring of 1985. At that time, it was probably the belief of the designers and builders of the new courthouse facility that it would meet Roanoke County's needs for a considerable number of years into the future. In most respects, this has proven true; I am not aware of a lack of courtroom space nor of an absence of any other courthouse facilities which. may have impaired the proper administration of the circuit court's operations. However, the clerk's office is literally "bursting at the seams" as we continue to seek new and innovative methods to store files and microfilm records which must also be reasonably accessible to the public. With continued sharp increases in all functions of our office and the subsequent requirement for more file storage space, there is no end in sight and no easy solution available. 6 Prior year's submissions intended to address this situation by renovating existing space to accomodate file storage. The cost of this renovation was estimated at $150,000. The proposed electrical expandable filing system would meet the current needs of our office, saving both space and money. The proposed cost of the system includes $28,800 for the system. There is an additional $4,700 in structural improvements that may prove necessary to account for the required floor capacity of the system. FUNDING SOURCES General Operating Revenues. OPERATING BUDGET IMPACT No additional personnel are requested. RELATIONSHIP TO COMPREHENSIVE PLAN This project is in compliance with Roanoke County's Comprehensive Plan to provide adequate storage facilities for county and court documents. 7 Economic Development DEPARTMENT: Economic Develeopment PROJECT TITLE: Final Phase of Valley TechPark Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $117,000 $117,000 $0 Operating $g00 $1,100 $1,100 $1,250 $1,250 $5,500 Annual Cost DESCRIPTION Complete development of Valley TechPark which is located in West County, by installing eighteen (18) street lights (architectural quality). Twelve lights would be placed at or near the entrance but on Valley Tech Drive. The remaining lights would be located along the road leading to the rail site. Valley TechPark currently has two industial tenants with nearly 500 employees. Expansion plans of one tenant could expnad employwment by an additional 400 positions. Additionally, one industrial site and one potential commercial site is available. The commercial site is being marketed as a potential day care site. JUSTIFICATION This is the final phase of the non-site specefic development activities of Valley TechPark. Installation of street lights is vital to the security of the employees and visitors to the park as well as the property itself. This phase of the project allowsfor a more attractive location and a safer environment. FUNDING SOURCES Recommended funding sources for this project would be general operating revenue. OPERATING BUDGET IMPACT Increase in operating expense for electricity. RELATIONSHIP TO COMPREHENSIVE PLAN Valley TechPark meets all planning and zoning related issues. 9 DEPARTMENT: Economic Develeopment PROJECT TITLE: North Roanoke County Industrial Park Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $50,000 $50,000 $750,000 $0 $850,000 $0 Operating $0 $0 $0 $20,000 $0 $20,000 $0 Cost DESCRIPTION Develop anindustrial site in North Roanoke County. Provide an industrial access road, water, sewer, drainage, private utilities, etc., for industrial site development. Initially, funds would be used to perform geotechinal, engineering and architectural activities. Purchase of the developable portion would take place during the third year. JUSTIFICATION The project will provide an economic development opportunity for North County to address the needs of lack of developable industrial sites. General funds can be leveraged for available state (CDBG, RED, Industrial Access) and federal (ARC, FMHA, EDA) funding. FUNDING SOURCES Recommended funding source for this project would be general operating revenue, State grants and Federal assistance. OPERATING BUDGET IMPACT Increase in operating expense for apart-time Project Manager. RELATIONSHIP TO COMPREHENSIVE PLAN Currently, no relation to 1985 Comprehensive Plan. 10 DEPARTMENT: PROJECT TITLE: Economic Development Blue Ridge Parkway Visitor Orientation/Interpretation Center Prior Estimated Expenditures by Fiscal Year Total Cost Approved Cost Beyond Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 (FY 98-02) 2002 $200,000 $200,000 $200,000 $600,000 $400,000 Operating $20,000 $20,000 Cost DESCRIPTION Development of a regional public partnership for the planning of a phased development of an Interpretative Center, aimed at serving the traveler on the Blue Ridge Parkway at a location on the Roanoke River Parkway. This includes $1,000,000 for planning and construction of the Center, including conceptual drawings, architectural and engineering plans, and construction contingent upon federal funding for the project. JUSTIFICATION Economic Development/Tourism opportunity for a partnership of locaUstate/federal governments to create an Interpretative Center that will assist visitors traveling the Blue Ridge Parkway through the Roanoke Valley region. The Interpretative Center will interpret the Blue Ridge Mountains of western Virginia and the region providing displays that describe the significance of the natural water gap, historic migration and settlement routes, and the history of the area as a transportation hub, including the role of railroads. It will also assist travelers in finding food, lodging, attractions, and directions to other points along the Blue Ridge Parkway. (See attached summary for more detail). FUNDING SOURCES Recommended funding sources would be through a partnership arrangement of general operating revenue, state grants, and federal assistance. Other localities will be requested to assist in funding. Virginia's Explore Park has secured $500,000 to build the Taubman Welcome Center to orient visitors to Explore. The Welcome Center will allow temporary space for the Blue Ridge Parkway Visitor Orientation/Interpretation Center and represents $.5 million in matching funds toward the Blue Ridge Parkway Visitor Orientation/Interpretation Center. 11 OPERATING BUDGET IMPACT The anticipated first year of operation could be 1999-90 operating budget is based on utility costs and some programming costs (see attached square footage summary). Operating costs are anticipated to become the responsibilities of the Roanoke Valley Convention & Visitors Bureau. RELATIONSHIP TO COMPREHENSIVE PLAN Comprehensive plan needs to be amended to recognize project need on the Blue Ridge Parkway and to allow for phase one of this project. Virginia Blue Ridge Parkway Visitor Orientation/Interpretive Ctr, Roanoke River Gorge 15,900 Sq.ft. Building 3,000-4,000 visitors per day or over 500,000 visitors per year Open seasonally Includes: information desk, auditorium, exhibits, museum, interactive computers, viewing & sitting areas, book & gift sales area, restrooms, and parking. The Center will be designed to ecologically blend in with the area. Timbers from the region will be chosen for the building, with river stone for accent. The Center's design will direct visitors to vistas of the scenic mountains. Of first importance is to introduce visitors to the Blue Ridge Parkway, its development and history. Everything else (i.e. exhibits&themes) are based on that. Introduction areas will be designed to disperse people, viewing and sitting areas, hiking areas, exhibitry, displays, etc. Interpretive displays will describe the significance of the natural water gap, historic migration and settlement routes, and the history of the area as a transportation hub, including the role of railroads. General themes of the center will include: geography, botany, history, culture, etc. It is important to tell the Blue Ridge Parkway story from the region's perspective, using quotes and donated materials throughout the exhibits. Resources will come from the area and the National Park Service archives. The museum is part of the Interpretive Center. The auditorium will be designed and built for the best visual introduction to the Blue Ridge Parkway and the National Park Service and to provide a sense of what makes it unique. The auditorium would hold 100 sitting, 150 standing, and be handicap accessible. 12 Elections 13 DEPARTMENT: Elections PROJECT TITLE: Voting Machines Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $15,000 $0 $100,000 $100,000 $100,000 $0 $315,000 $0 Operating n/a n/a n/a n/a n/a n/a n/a Cost DESCRIPTION New voting equipment to replace current voting machines. This equipment will be stored at the Service Center on Kessler Mill Road. It will be a computerized, more technologically advanced system than we are currently using. Funds are not requested until FY 1998-99 because further research is underway to determine which system will be best suited for Roanoke County's needs. JUSTIFICATION The equipment now in use is more than 35 years old. Storage is a problem. The machines are stored at the Service Center and get very dirty. The new machines would reduce the total number of machines from 87 to 36 and decrease required storage area. Also, current machines weigh 600 pounds and the new machines weigh less than 60 pounds each. FUNDING SOURCES Recommended funding source for this project would be general operating revenue. OPERATING BUDGET IMPACT Estimated costs not available at this time. The increase or decrease in costs to operations will depend on the final determination of system. RELATIONSHIP TO COMPREHENSIVE PLAN Project is consistent with the 1985 Comprehensive Plan. 14 Engineering and Inspections 15 DEPARTMENT: Engineering and Inspections PROJECT TITLE: GIS Phase I -Mapping Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $15,000 $200,000 $70,000 $70,000 $0 $0 $340,000 $0 Operating $23,750 $23,750 $23,750 $23,750 $23,750 $118,750 Annual Cost DESCRIPTION This existing system provides ongoing conversion of Roanoke County's Geographic Information into a digital format and allows the most efficient access to this information. Prior funding provided in fiscal year 1994-1995 provided for networking of the current stand alone Geographic Information System (GIS). Management Information Systems has used Prior Approved Funding to purchase Sybase SQL server software that will supply attributes for our GIS. The Engineering office is currently networking the GIS software and automating the maintenance and display of information in the GIS. During the 1994-95 fiscal year the Engineering & Inspections Office acquired a 50/50 grant from the United States Corps of Engineers to provide digital orthophotos, topographic and planimetric features. The final contracted cost (including grants from the United States government) of this digital information will be $1,300,000. $650 000 of the referenced estimated expenditures will relate to Roanoke Counts responsibility with this grant. This project and its costs will be phased over a five year span. The Board of Supervisors approved $170,000 per year for three years (total $510,000) in fiscal year 1995-96 towards meeting this obligation. Additional funding must be allocated to meet our remaining obligations. More importantly, additional computer resources must be purchased to handle this substantial digital information. Phase II includes integration of the GIS with the E-911 Dispatch center, ongoing placement of Global Positioning Monuments (GPS), School/Trash/E-911 vehicle routing and the integration of Roanoke County's water, sanitary sewer and storm water management systems with the Geographic Information System. 16 JUSTIFICATION Geographic Information is important. It has been estimated that 85% of government decisions require it. Creating and maintaining this information is a significant expense. A Geographic Information System can save the Citizens of Roanoke County money, reduce redundant activities, and improve the quality and accessibility of the information collected. The distribution of the information in our Geographic Information System is currently producing revenue for Roanoke County. This trend should continue as additional information is collected. FUNDING SOURCES Funding sources include general operating revenue in addition to $170,000 matching allocation from the Corps of Engineers for the first 3 years of the project. OPERATING BUDGET IMPACT Historically, Roanoke County's GIS impacts the Engineering and Inspections operating budget. Operating costs relate to software maintenance ($11,500), hardware upgrades($10,000) and supplies($2,250). RELATIONSHIP TO COMPREHENSIVE PLAN Project is consistent with the 1985 Comprehensive Plan. 17 DEPARTMENT: Engineering and Inspections PROJECT TITLE: VDOT Revenue Share -Road Improvements Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $2,446,000 $500,000 $500,000 $500,000 $500,000 $500,000 $2,500,000 Annual Operating $23,750 $23,750 $23,750 $23,750 $23,750 $118,750 Annual Cost DESCRIPTION This project includes all secondary roads within the County and improvements which include plant mix, drainage, curve widening, road widening, etc. JUSTIFICATION This supplements secondary road funds with the economy as slow as it is. VDOT matches the funds up to a maximum of $500,000. The County receives $1,000,000 in road improvements for a County investment of $500,000. FUNDING SOURCES The proposed source of funding for this project would be the savings in general operating revenue. OPERATING BUDGET IMPACT Considerable staff time is needed to administer this function. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale is not addressed in the 1985 Comprehensive Plan. 18 DEPARTMENT: Engineering and Inspections PROJECT TITLE: Regional Stormwater ManagementlDrainage Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $1,000,000 $500,000 $1,405,000 $1,810,000 $1,050,000 $1,000,000 $5,765,000 Annual Operating $250,000 $250,000 $250,000 $250,000 $250,000 $1,250,000 Annual Cost DESCRIPTION Stormwater management will consist of the construction of regional stormwater management facilities as identified in the Roanoke Valley Regional Stormwater Management Plan. The plan is being developed through the Fifth Planning District Commission by the County of Roanoke, the Cities of Roanoke and Salem, and the Town of Vinton. This funding will also be needed to address federally mandated stormwater quality regulations that are currently being proposed. Costs noted above are approximate and will be more exact with the completion of the Regional Plan. .TUST IFICATION Roanoke County has committed to participating in a regional stormwater management plan for the purpose of addressing existing and future stonnwater management problems. As witnessed in the flood of November 1985, the Roanoke Valley is prone to the devastating impacts of flash flooding. FUNDING SOURCES Code of Virginia allows for the collection of a utility tax, General Operating revenues, and other sources. OPERATING BUDGET IMPACT Roanoke County currently budgets $250,000 a year for the purpose of maintaining existing storm sewer and drainage facilities and responding to citizen concerns. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the goals and objectives of the Comprehensive Plan. 19 DEPARTMENT: Engineering and Inspections PROJECT TITLE: GIS Phase II -- Integration Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 .2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $50,000 $50,000 $87,000 $15,000 $0 $202,000 $0 Operating $0 $7,500 $10,000 $10,000 $17,500 $45,000 Annual Cost DESCRIPTION Phase II of the Geographic Information System provides additional software and hardware functionality to other departments at Roanoke County using the GIS. This phase of the Geographic Information System includes integration of the GIS with Roanoke County's E-911 Dispatch center, School/Trash/E-911 vehicle routing and the integration of Roanoke County's water, sanitary sewer and storm water management systems into the Geographic Information System: It must be noted that these costs reflect a decrease in those figures requested in last year's Capital Improvement Plan. This has occurred because of decreasing hardware and software costs. E-911/GIS Integration The scope of this section will include the integration of the information in the current GIS with the E-911 Dispatch center. This request will provide automated software that will capture incoming calls in the E-911 Dispatch Center. It will provide emergency service personnel with current information from our GIS to quickly locate and provide pertinent information about emergency sites. SchooUTrash/E-911 Vehicle Routing The scope of this section includes design and installation of vehicle routing software for School Bus, Trash Truck and E-911 routing. It will automatically route these vehicles in the most cost effective and expeditious manner. 20 Water/Sewer/Storm Water Management System The scope of this section includes integration of the water, sewer and storm water management infrastructure with our GIS. As shown with Phase I of our GIS Project, a considerable amount of digital information will be collected by the Corp of Engineers for Roanoke County. Roanoke County will be able to gain efficiencies in data collection and display by integrating these systems into our GIS. Microfilm Management S,, s The scope of this section includes replacement of our current microfilm management system with digital images linked to the information in our GIS. Currently, the Engineering and Inspections Department microfilms As-Built information on all new site plans. The information collected is very helpful; however, the method to retrieve the information is cumbersome and inefficient. Elimination of microfilming documents in the Engineering and Inspections Department will save the County of Roanoke $2,000 a yeaz in microfilming costs. JUST IFICATION Geographic Information is important. It has been estimated that 85% of government decisions require it. Creating and maintaining this information is a significant expense. A Geographic Information System can save the Citizens of Roanoke County money, reduce redundant activities, and improve the quality and accessibility of the information collected. Integration of this system with other departments will serve to increase its functionality and benefits to the County and its citizens. The distribution of the information in our Geographic Information System is currently producing revenue for Roanoke County. This trend should continue as additional information is collected. FUNDING SOURCES Funding sources include general operating revenues as well as intra governmental user fees($14,500 in E-911 fees have been designated annually). OPERATING BUDGET IMPACT The main operating budget impact will reflect softwaze licensing costs for departments using the GIS. RELATIONSHIP TO COMPREHENSIVE PLAN Conforms to policies in the Comprehensive Plan. 21 Fire and Rescue 22 DEPARTMENT: Fire and Rescue PROJECT TITLE: Network Fire & Rescue Facilities Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $121,250 $0 $0 $0 $0 $121,250 $0 Operating $15,600 $15,600 $15,600 $15,600 $15,600 $78,000 Annual Cost DESCRIPTION A local area network (LAN) system linking each fire and rescue station (13 sites) to the fire administrative office and other County departments would enhance and improve communications and work flow throughout the entire department. JUST IFICATION Our current information and records management system is very fragmented and decentralized. Information management is essential to support good business decisions, to facilitate long-range planning, and to increase effectiveness and efficiency in our department. This LAN system would not only assist our volunteer and career personnel in their job responsibilities but would ultimately enhance our services to the citizens of Roanoke County. With a LAN that included our fire and rescue stations, our department would recognize many benefits to both our volunteers and career personnel. Trying to relay important and pertinent information on a timely basis to all volunteer fire and rescue chiefs and career personnel is a real challenge with the current infrastructure. ALAN would allow better utilization of manpower, permit better department-wide communications, and allow a more cohesive and smoother flow of information. By networking the fire and rescue facilities, data can be provided in a more timely manner. The system would improve the current computer aided dispatch system, provide a specialized equipment inventory, and allow volunteers to maintain a membership roll on the official roster. FUNDING SOURCES General operating revenue OPERATING BUDGET IMPACT The annual cost for dedicated phone line access is the $15,600 as listed. RELATIONSIIIP TO COMPREHENSIVE PLAN This type of project was not addressed in the 1985 Comprehensive Plan. DEPARTMENT: Fire and Rescue PROJECT TITLE: Clearbrook Public Safety Bldg Renovations Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $20,000 $175,000 $0 $0 $0 $195,000 $0 Operating $0 $1,200 $1,200 $1,200 $1,200 $4,800 Annual Cost DESCRIPTION This project would provide for the addition to and renovation of the current structure. This includes adding a meeting room and adequate sleeping facilities as well as providing office space and an upgraded kitchen. This building should be studied in the architectual/engineering request with the bunk rooms but is not included due to extensive renovations requested. It is a possiblity that as a result of the architectual/engineering study a complete new facility may be recommended. JUST IFICATION The current facility has no meeting room or offices and the current sleeping area does not conform to fire code requirements as this area is upstairs with only a single staircase access. The male and female members also have to share a bathroom and shower facility when sleeping in station to provide staffing. This request accompanies others in the CIP in order to provide adequate living facilities for both male and female members. The current facility is also deteriorating from rust all around the eaves. FUNDING SOURCES General operating revenue OPERATING BUDGET IMPACT The overall utilities may be increased slightly due to additional space, the current area would be provided with more efficient means so this is projected as a slight increase only. RELATIONSHIP TO COMPREHENSIVE PLAN This project conforms to the goals of the 1985 plan. DEPARTMENT: Fire and Rescue PROJECT TITLE: Bunk Room Additions Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $330,000 $30,000 $300,000 $0 $0 $660,000 $0 Operating $5,400 $5,400 $5,400 $5,400 $5,400 $27,000 Annual Cost DESCRIPTION The addition and upgrade of sleeping facilities at the identified urban stations of Hollins and Fort Lewis and the rural stations of Catawba, Bent Mountain and Masons Cove. These facilities would then conform to existing fire codes as well as provide a separate coed sleeping environment. The facilities committee recommended that anarchitectual/engineering firm be hired and provide us with a feasibility study for improvements to these stations. This architectual/engineering study would include the Clearbrook and Mount Pleasant station requests also. JUST IFICATION In order for the volunteers to provide rapid response to emergency calls at night, an adequate sleeping facility is required. The current facilities should be upgraded to allow for both male and female members to staff the stations. Initially, bunk room additions for the core stations (identified as those stations receiving the majority of calls -Hollins and Fort Lewis) would be provided with rural stations being phased in at a later date. In order for the county to provide rapid emergency response throughout the night we need the proper facilities for fire and rescue members. FUNDING SOURCES General operating revenue OPERATING BUDGET IMPACT The individual station utility costs would rise with additional space added, these annual projections are shown. RELATIONSHIP TO COMPREHENSIVE PLAN Projects of this nature not included in the 1985 plan. 26 DEPARTMENT: Fire and Rescue PROJECT TITLE: Mount Pleasant Public Safety Building Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FI' 98-02) Beyond 2002 $0 $0 $150,000 $700,000 $0 $0 $850,000 $0 Operating $0 $0 $8,700 $8,700 $8,700 $26,100 Annual Cost DESCRIPTION A building to replace the current building housing both fire and rescue apparatus. The current building needs replacement due to size constraints and also operation inefficiencies. JUST IFICATION The current Mount Pleasant station is not large enough to house equipment to support the growing community. This includes a present lack of office space, sleeping and shower facilities. Several stations are addressed in this planning document for additions and/or renovations; this station should be a candidate for replacement due to numerous present inadequacies. There are no sleeping facilities and very limited office, meeting and storage spaces. The current site would be difficult to expand upon due to the space available. The architectual/engineering study requested in priority one is partially encompassing this station. The $150,000 would include final drafting plans, land acquisation, and/or site development. The approximate area of the current building is still projected as the location. The bay size would not change much from the current size. The living area would be expanded/upgraded. FUNDING SOURCES General Operating Revenues OPERATING BUDGET IMPACT The overall annual operating costs are shown if county water was available by construction time. This cost is projected to rise very little compared to the existing building. The current structure is very inefficient to heat. The total utility operating costs are shown. RELATIONSHIP TO COMPREHENSIVE PLAN This project conforms to the goals of the 1985 plan. DEPARTMENT: Fire and Rescue PROJECT TITLE: Hanging Rock Public Safety Center Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $200,000 $1,400,000 $0 $0 $1,600,000 $0 Operating $0 $0 $10,000 $10,000 $10,000 $30,000 Annual Cost DESCRIPTION Provide a new fire and rescue public safety building in the area of I-81 and Route 419. This would be a three-bay station initially to house a pumper and an ambulance and also include adequate living area such as offices, sleeping areas, storage areas, and meeting rooms. JUST IFICATION This area is growing and the response times lengthening due to traffic. This facility would serve the general areas of Red Lane, Laurel Woods, Loch Haven, Montclair, Glen Cove, the backside of North Lakes and the I-81/419 area to include Cove Road. These areas would then be under the six minute response time goal where they are currently 7-12 minutes. This station could also provide second due back up coverage to the Fort Lewis, Masons Cove, and Hollins stations thus reducing the time for on scene arrival. This could also include areas in both Roanoke City and the City of Salem if an operating agreement could be reached. FUNDING SOURCES Bond Issue OPERATING BUDGET IMPACT The operating budget would still have to be addressed, staffing considerations will have to be addressed in order to finalize this. The approximate utility costs are shown. RELATIONSHIP TO COMPREHENSIVE PLAN This was identified as a growth area, requiring additional services to the public. DEPARTMENT: Fire and Rescue PROJECT TITLE: Bay Heat and General Renovations Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $30,000 $100,000 $100,000 $0 $0 $0 $200,000 $0 Operating ($500) ($500) ($500) ($500) ($500 Cost ) ($2,500) Annual DESCRIPTION This project would allow for station bay heaters to be upgraded to a more energy efficient system at Catawba, Hollins, Bent Mountain and Fort Lewis as well as repair several areas parking lots that are deteriorating, building rust problems, and install external 911 phones in the event the station is not staffed. JUST IFICATION The current bay heaters in the above mentioned stations were installed in 1980 and 1981. These units are not cost effective. The newer stations as well as some of the older ones have already had their heat retrofitted and have shown operating cost decreases of 10-15% per year. Station parking areas are crumbling in several areas where these were constructed on fill areas and no funds have been available to repair over the past years. The external 911 phones are used by citizens who drive/stop by buildings with emergencies and can be used if the station is not currently staffed. The building rust is primarily a lack of paint/maintenance over the years that has not been addressed through the regular budget process. FUNDING SOURCES General Operationg Revenues OPERATING BUDGET IMPACT The installation of the heaters should reduce heating costs as shown RELATIONSHIP TO COMPREHENSIVE PLAN Projects of this nature were not addressed. DEPARTMENT: Fire and Rescue PROJECT TITLE: 800 MHz Base Stations Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FI'98-02) Beyond 2002 $0 $0 $0 $65,000 $0 $0 $65,000 $0 Operating $0 $0 $0 $0 $0 $0 $0 Cost DESCRIPTION This project would provide the installation of 800 MHz base stations in each of the fire and rescue stations. JUST IFICATION Currently, the fire and rescue units do not have direct communications back to the station if additional resources are needed. A low band base station is being maintained that provides communication with the dispatch center only and not the fire/rescue vehicles. Most of these units are out of production and in great need of replacement. FUNDING SOURCES General Operationg Revenues OPERATING BUDGET IMPACT Difficulty in maintaining existing units RELATIONSHIP TO COMPREHENSIVE PLAN Projects of this nature were not addressed. 30 DEPARTMENT: Fire and Rescue PROJECT TITLE: Upgraded Paging Capabilities Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FI'98-02) Beyond 2002 $0 $0 $0 $100,000 $750,000 $0 $850,000 $0 Operating $0 $0 $0 $0 $0 $0 $0 Cost DESCRIPTION Upgrade the current low band paging system to a more reliable system to notify fire and rescue members of emergencies. JUST IFICATION The current system does not always have coverage in some of the remote areas of the County. This request would upgrade the current low band system to a UHF system that could be simulcast from two mountain tops instead of one and include individual pagers to replace those which are approximately 10 years old. This new pager would be able to reproduce an emergency call received in order to reduce dispatcher traffic. Our present system cannot be upgraded to this level. FUNDING SOURCES General Operationg Revenues OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN Projects of this nature were not addressed. 31 General Services 32 DEPARTMENT: General Services PROJECT TITLE: Window Replacement at Pubic Safety Center Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $94,000 $0 $0 $0 $0 $94,000 $0 Operating ($15,000) ($15,000) ($ ] 5,000) ($15,000) ($15,000) ($75,000) Annual Cost DESCRIPTION Windows at the Public Safety Center on Peters Creek Road are in a state of disrepair. This project will replace the Public Safety Center's windows in an attempt to reduce overall utility costs, approve the appearance of the structure, and create satisfactory working conditions for staff in the facility. JUST IFICATION The existing windows have deteriorated with age and require constant maintenance .The windows also leak, thus being a source of drafts and water damage .This not only increasesutility costs, but creates a detrimental working environment for employees at the Public Safety Center. Replacement will not only reduce energy consumption, and improve working conditions in perimeter offices, but will also reduce maintenance cost and water damage. FUNDING SOURCES General Operationg Revenues OPERATING BUDGET IMPACT Reduce maintenance cost for painting of windows and repair of damage. Also realize utility savings on the monthly gas and electric bills. Approximate annual savings of $15,000. RELATIONSHIP TO COMPREHENSIVE PLAN This project type, due to its nature and/or scale, is not addressed in the 1985 Comprehensive Plan. 33 Library 34 DEPARTMENT: Library PROJECT TITLE: County-wide Internet/Reference Access Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $26,358 $14,380 $47,408 $0 $0 $0 $61,788 $0 Operating $1,500 $3,500 $3,500 $3,500 $3,500 $15,500 Annual Cost DESCRIPTION This project will place 15 public access and 4 staff workstations in six library facilities. It will upgrade telecommunications and provide support for system wide access to the Library Reference Network and to external services such as the Internet. In addition it will substantially advance migration to a full client/server environment, providing the Library with a more flexible automation infrastructure. It also establishes improved support for PIN-based self-service for the public. Appropriate furnishings, bazcode scanning devices, and printers will be required for some access units. JUST IFICATION The project will improve access to the automated catalog and relieve increased queuing problems at peak periods. The project will also expand access system wide to automated reference products at Hollins and Headquarters; and it will allow all sites to gain access to the Internet and other external online information services. Increased access will improve productivity of reference and circulation staff. System wide access to the centralized reference products will allow the Library to provide a level of reference services to smaller outlets which has been budgetazily impossible to achieve in the past. County access equipment carries a workload which is 170% greater than the city's and which is 47% higher than Salem's. Placement of 19 units will bring the County's access level to rough pazity with Salem, but still be substantially less than that provided by Roanoke City. The improved ratio of workload per unit should decrease the frequency of repairs and maintenance. Amore flexible automation infrastructure will allow the County greater adaptability to meet changing technological and service needs. FUNDING SOURCES General Operationg Revenues 35 OPERATING BUDGET IMPACT Telecommunications costs should not increase, and may actually experience a slight decline. Maintenance costs should increase by less than $1,000/year. Some increase in site license and database network fees will be incurred, at approximately $3,000/year. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan, and is included in the Library's Five Year Plan. 36 DEPARTMENT: Library PROJECT TITLE: Glenvar Regional Library Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $1,430,675 $428,979 $0 $0 $1,859,654 $0 'Operating $0 $0 $100,692 $101,788 $102,884 $305,364 Annual Cost DESCRIPTION This project will transform the Glenvar Branch from a community library into a regional reference library, similar in size and capabilities to the county's other regional libraries at Hollins, Vinton, and 419. The project includes the addition of 12,395 square feet and the renovation and redesign of the existing 5,100 square feet of space. The new library will offer an enlarged general stack area, an improved reference area, increased work/study seating, and suitable space for access to electronic services. Improved meeting space and a better designed, more open children's services area will also be included in the project. Electrical and cabling for automation will be upgraded and lighting will be improved. Damaged and worn furnishings will be replaced or restored. Several systemwide activities will be placed in the expanded facility, including: technical processing; archival storage; expanded nonfiction stacks; a center for the collection and treatment of donated materials; and some primary administrative offices. JUST IFICATION The Glenvar Library was built in 1979. After almost twenty years of steady use, substantial improvements and expansion are warranted. With over 50,000 visitors per year, and growth in circulation of 36.6% over the past decade, this facility needs to be enlarged. Glenvar has outgrown its present physical facilities with a circulation level of 90,000 items per year and has experienced growing demand for more reference services. The cramped and crowded public areas of the building do not effectively support the service demands currently placed on them. Shelving is at maximum capacity and work/study space is severely limited. Lighting is poor, and electrical and automation infrastructure upgrades are needed to support current equipment as well as future needs. The Glenvar expansion will also provide space for a variety of systemwide needs, releasing space at 419 for public services. The Technical Processing Department and other important system functions will be relocated to abetter-designed work space in the Glenvar Library. FUNDING SOURCES Funding would come from bond issue or general operating revenues. 37 OPERATING BUDGET IMPACT The enlarged branch will need increased support for utility and maintenance costs, and it will also require additional staff including a branch librarian. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan. DEPARTMENT: PROJECT TITLE: Library Vinton Parking Lot Expansion /Buil ding Renovation Prior Estimated Expenditures by Fiscal Year Total Cost Approved Cost Beyond Funding 1997-98 1998-99 1999-00 2000-01 2001-02 (FY 98-02) 2002 $0 $29,800 $51,200 $0 $0 $0 $81,000 $0 Operating $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 Annual Cost DESCRIPTION This project will expand the number of parking spaces at Vinton Library to a total of 30 spaces. Although State Library standards indicate a need for a minimum of 45 spaces, only a limited amount of land is available for the needed expansion. An agreement with the Town of Vinton must be reached on the use of the needed land. This project will place the parking expansion adjacent to current parking parallel to Meadow Street, and a currently placed exit from the War Memorial property would bisect the parking area. The project would also provide for some minor renovations and refurbishment of the Vinton Branch's interior. This would be the first major refurbishment of the branch in thirteen years. A limited amount of new furnishings and equipment would be placed in the public areas of the facility. .TUST IFICATION The 15 parking spaces at Vinton do not meet the County's minimum requirements for this type of facility (one space per 300 sq. ft. of building space). It also fails to meet state standards. Usage levels, with more than 114,000 visitors in the past year, have increased substantially in the past several years. Action is needed to remove this barrier to access, and to avoid a situation which prevents the County and the community from realizing the full potential of the Vinton Library's building, collection, and services, simply because people cannot reach the library. The minor renovations and refurbishment are needed to replace worn finishes and furnishings, particularly in the reading areas and the meeting room. New tables and chairs are needed in the meeting room, and new equipment is needed to support the library's educational programs. FUNDING SOURCES Funding would come from general operating revenues. OPERATING BUDGET IMPACT Funding of $1,000 per year for maintenance of these improvements is needed. 39 RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan. 40 DEPARTMENT: Library PROJECT TITLE: Library Security System Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $0 $0 $0 $79,960 $79,960 $0 Operating $0 $0 $0 $0 $17,616 $17,616 Annual Cost DESCRIPTION An electronic article surveillance (EAS) system would be installed at Hollins, Glenvar, Vinton, and 419 to protect against theft of materials from library collections. These systems provide an audio warning when someone attempts to exit a building or area with items which have not been properly scanned and cleared for check-out. An EAS system would also be incorporated into a customer self-charging program, providing the Library with the security necessary to offer this service. JUST IFICATION EAS systems are needed in the larger facilities to reduce collection loss rates. These rates have been increasing in recent years, and continuing studies will provide additional data and cost assessments related to theft. EAS systems offer limited protection against collection loss, but they are apparently the second best option available to combat the problem. The most effective option is an increased staffing level. In addition to protecting against general losses, an EAS system is a prerequisite for a properly functioning customer self-charging system. Without an EAS system it is difficult to regulate aself-charging system, and loss rates and unaccounted charges would escalate to disturbing levels. Self-charging systems offer customers many of the same conveniences associated with ATMs and similar retail self-service operations. These systems would also free library staff from some of their circulation desk work and allow them to spend more time helping customers with reference and research inquiries. FUNDING SOURCES Funding would come from general operating revenues. 41 OPERATING BUDGET IMPACT Increased operating costs include $1,600 per year for magnetic detection strips and $4,000 for maintenance. Increased staffing at $12,016 per year is needed to process and desensitize/resensitize materials; at least a portion of this cost could be offset by the installation of the self-charging system.. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan. 42 Parks and Recreation DEPARTMENT: Parks and Recreation PROJECT TITLE: SW County District Park Land Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $600,000 $40,000 $360,000 $0 $1,000,000 $0 Operating $0 $0 $0 $39,900 $39,900 $79,800 Annual Cost DESCRIPTION This project would purchase 50+ acres of land in the Southwest County area, and develop a district park facility. This park, depending on location, would include athletic fields, trails, playground, picnic areas, tennis and basketball courts, open play areas, and a maintenance shop. JUST IFICATION The Roanoke County Public Facilities Plan for Parks identifies the need for purchasing park land with the priority being District Parks. There are significant deficits in many districts with regard to per capita land standards, with the most crucial need in the Cave Spring and Windsor Hills districts. FUNDING SOURCES Bond Issue OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. RELATIONSHIP TO COMPREHENSIVE PLAN Identified as a priority in the Comprehensive Plan. as DEPARTMENT: Parks and Recreation PROJECT TITLE: Garst Mill Park Improvements Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $10,000 $0 $10,000 $180,000 $0 $0 $190,000 $0 Operating $0 $2,415 $2,415 $2,415 $2,415 $9,660 Annual Cost DESCRIPTION Stream bank stabilization, perimeter loop trail, upgrade restroom, additional picnic shelter, improve parking and paving, replace an old inaccessible bridge and landscaping. JUST IFICATION The stream and streambank is a prominent recreation feature of this park. This stream is subject to flooding and has created significant erosion problems threatening existing facilities. This project should be completed before further damage occurs to park property. It will provide safer and healthier services, and will expand services as the bridges will improve accessibility for disabled patrons. FUNDING SOURCES Funding from general operating revenues or bond issue. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. RELATIONSHIP TO COMPREHENSIVE PLAN None. 45 DEPARTMENT: Parks and Recreation PROJECT TITLE: Camp Roanoke Development Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (F'Y 98-02) Beyond 2002 $75,000 $100,000 $0 $0 $0 $0 $100,000 $0 Operating $0 $39,830 $39,830 $39,830 $39,830 $159,320 Annual Cost DESCRIPTION This project consists of renovating Camp Roanoke as a residential camp and retreat center. Renovations include upgrading 8 residential cabins, three bathroom/shower facilities, dining hall/kitchen, lodge, and the construction of a new pool. JUST IFICATION This site could potentially become a premier park facility within the system as a major regional park with the potential to generate tourist as well as local interest. Repairs and renovations to Camp Roanoke will provide an exceptional site for youth programs and a revenue producing opportunity to cover partial operating cost of the program. The camp has cabins, pool, shelter, dining hall, a lodge, initiatives course, and trails which need improvement. This provides a unique opportunity to develop a one of a kind facility in the region. FUNDING SOURCES Currently, there is a Capital Campaign in place that is seeking to generate funds for a total renovation. The request above reflects the assumption that the campaign will be successful. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. Projected full year financial performance: Revenue 74,970 Expenses 114.796 (39,826) Operating expenses partially covered by fees generated by the camp programs. RELATIONSHIP TO COMPREHENSIVE PLAN This project complies with the Comprehensive Plan *This lower request assumes Capital Campaign is successful. Total project cost is $325,000. 47 DEPARTMENT: Parks and Recreation PROJECT TITLE: Green Hill Park Phase III Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $32,000 $466,000 $296,333 $0 $794,333 $0 Operating $0 $0 $26,250 $26,250 $26,250 $78,750 Annual Cost DESCRIPTION This project will continue development of Green Hill Park by providing an amphitheater, accessible playground, fencing, landscaping, two soccer fields with lights, football field, lights and electricity for special events, parking, outbuildings, trails, paving, additional barrier system, and a maintenance yard. JUST IFICATION This will continue to develop this site as the County's major events' and Glenvar youth sports facility. It will provide for a medium to stimulate and encourage growth in tourism and economic development. FUNDING SOURCES Recommended funding source would be general obligation bond. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. Estimated annual operating cost is $26,250. Opportunities exist to generate revenues through programming of special events. These revenues could offset operating cost. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives, and policies of the 1985 Comprehensive Plan. 48 DEPARTMENT: Parks and Recreation PROJECT TITLE: Burton Athletic Complex Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $53,550 $75,600 $25,200 $157,500 $311,850 $0 Operating $0 $9,712 $9,712 $9,713 $9,713 $38,850 Annual Cost DESCRIPTION This facility is located adjacent to the Arnold R. Burton Vocational School and serves as the site for adult softball league and tournament play. It contains three regulation softball fields which supplement the state and regional tournaments held at the Moyer Athletic Complex and often is the only site for USSSA and NSA Softball Tournaments. This facility needs to have paved parking, permanent restroom and concession building, landscaping, general security lighting, athletic field lighting improvements, playground and picnic shelter. JUST IFICATION The project will provide much needed basic level amenities to the citizens who use the park on a daily basis. It will also provide facilities for tournament participants, which contributes to the economic development of the community through tourism. In FY 92-93, over 8000 people visited the Roanoke Valley to participate in tournaments jointly sponsored by Salem and Roanoke County. These out of town guests spent approximately $1.5 million while in the valley. FUNDING SOURCES Recommended funding source would be general operating revenues. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives, and policies of the 1985 Comprehensive Plan. 49 DEPARTMENT: Parks and Recreation PROJECT TITLE: Vinyard Park Phase III Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $0 $40,000 $601,465 $0 $641,465 $0 Operating $0 $0 $0 $0 $28,350 $28,350 Annual Cost DESCRIPTION This project requests funding for expanding the playground, paving and additional parking, landscaping, traffic barriers, fencing improvement, ballfield lights, picnic shelters, and basketball courts to complete the master plan. Also included is additional parking, a bridge, trails, utilities, restrooms and other park amenities for the passive development of the Vinyard II tract. JUSTIFICATION This will complete the master plan, and provide a comprehensive regional park in the east County area. New facilities will improve access and recreational opportunities to a broader segment of the population. FUNDING SOURCES Recommended funding source would be general obligation bonds. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives, and policies of the 1985 Comprehensive Plan. 50 DEPARTMENT: Parks and Recreation PROJECT TITLE: Walrond Park Phase III , Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FI'98-02) Beyond 2002 $0 $0 $17,000 $293,000 $45,000 $0 $355,000 $0 Operating $0 $0 $23,730 $14,280 $14,280 $52,290 Annual Cost DESCRIPTION This project will develop Walrond Park by adding a basketball court, expanded/improved pazking, restrooms and storage, an upgraded playground, grading/drainage, trails, picnic shelter, security lighting, light two soccer fields, landscaping and amenities. JUST IFICATION This will complete the development of Walrond Pazk as the North County Regional Park, providing additional recreational amenities that will enhance the recreational experience for the citizens of North Roanoke. Currently, there is a shortage of lit soccer and football facilities in the North Roanoke area and a need to expand and pave pazking. FUNDING SOURCES Recommended funding source would be general obligation bonds. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives, and policies of the 1985 Comprehensive Plan. 51 DEPARTMENT: Parks and Recreation PROJECT TITLE: Improvements for Parking Areas Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $330,750 $267,750 $0 $0 $598,500 $0 Operating $0 $0 $0 $0 $0 $0 $0 Cost DESCRIPTION This project will renovate, repair, and expand the existing parking lots and access roads at 11 sites. The project consists of installation of base material and asphalt overlay. Sites include Green Hill, Oak Grove, Garst Mill, Mt. Pleasant, Stonebridge, Goode, Walrond, Hidden Valley, Brookside, Camp Roanoke, Whispering Pines. JUST IFICATION Designated areas either do not meet zoning ordinances, are inadequate in size, have potholes and damage present, or exhibit a need to improve safe ingress and egress. FUNDING SOURCES Recommended funding source would be general operating revenues. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives, and policies of the 1985 Comprehensive Plan. 52 DEPARTMENT: Parks and Recreation PROJECT TITLE: Brambleton Center Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FI'98-02) Beyond 2002 $0 $123,000 $25,000 $73,500 $0 $0 $221,500 $0 Operating $0 $0 $0 $0 $0 $0 $0 Cost DESCRIPTION This project continues the renovation of the former RCAC facility on Brambleton Avenue into a Community Recreation Center with a focus on programming for senior adults, citizens with disabilities, teens, and youth. Phases II, III, and IV development will provide replacement carpeting and tile, HVAC improvements, landscaping and playground, restroom improvements, paving, re-roofing, plumbing, sewer and drainage upgrades, painting, and improvements to the teen center. JUST IFICATION Phase I funding did not complete the necessary renovations. Many projects are capital maintenance types requiring replacement of old materials and/or mechanical systems. These improvements would improve heating and cooling of the building and provide a better looking and functioning building. FUNDING SOURCES Recommended funding source would be general operating revenues and/or bond issue. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives, and policies of the 1985 Comprehensive Plan. DEPARTMENT: Parks and Recreation PROJECT TITLE: Spring Hollow Park Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $705,000 $330,000 $425,000 $545,000 $2,005,000 $900,000 Operating n/a n/a n/a n/a n/a n/a n/a Cost DESCRIPTION The Spring Hollow Reservoir site and former YMCA Camp are on Dry Hollow Road adjacent to the reservoir. This project consists of developing the 700 acre site around the reservoir as a public park for fishing, hiking, picnicking, and other appropriate outdoor recreation interests. Development of the reservoir depends upon Health, Water, and Utility Department requirements, etc. Hayes, Seay, Mattern, and Mattern are currently developing a Master Plan and cost projections. JUST IFICATION This site could potentially become a premier park facility within the system as a major regional park with the potential to generate tourist as well as local interest. FUNDING SOURCES Recommended funding source would be bond issue. OPERATING BUDGET IMPACT Not available at this time. RELATIONSHIP TO COMPREHENSIVE PLAN This project is being developed within the Parks Master Plan. 54 DEPARTMENT: Parks and Recreation PROJECT TITLE: Whispering Pines Phase III Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FI'98-02) Beyond 2002 $0 $0 $11,172 $159,600 $0 $0 $170,772 $0 Operating $0 $0 $0 $8,610 $8,610 $17,220 Annual Cost DESCRIPTION This project will construct and develop approved restroom facilities, expand parking, add an additional picnic shelter, improve landscaping, upgrade the playground and add fencing. JUST IFICATION This Community Park lacks basic bathroom facilities which should be available in a park this size with the significant use it gets. The addition of a new ballfield and tennis/basketball court has also increased the need for restroom facilities, updated playground equipment, and expanded parking. FUNDING SOURCES Recommended funding source would be general operating revenues. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. RELATIONSHIP TO COMPREHENSIVE PLAN This project is being developed within the Parks Master Plan. 55 DEPARTMENT: Parks and Recreation PROJECT TITLE: Merriman Soccer Complex Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $0 $0 $44,000 $86,000 $130,000 $0 Operating $0 $0 $0 $0 $6,300 $6,300 Annual Cost DESCRIPTION This request is to pave existing parking, add trails/walkways, improve landscaping, and light two remaining soccer fields at the park in Southwest County. JUST IFICATION These improvements will help expand the field capacity of a growing soccer program without constructing new fields, and it could allow the community to rest fields at Shell and/or Clearbrook parks for much needed turf renovations. FUNDING SOURCES General operating revenues or Bond Issue. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. RELATIONSHIP TO COMPREHENSIVE PLAN This project is not within the scope of the Comprehensive Plan. 56 DEPARTMENT: Parks and Recreation PROJECT TITLE: Craig Avenue Recreation Center Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FI'98-02) Beyond 2002 $0 $0 $12,075 $31,500 $0 $38,850 $82,425 $0 Operating $0 $0 $0 $0 $0 $0 $0 Cost DESCRIPTION This project will install storm windows, floor tiles in the weight lifting room, window blinds, improve parking, upgrade equipment, and paint interior/exterior at the Craig Avenue Recreation Center. JUST IFICATION The storm windows and blinds will result in better energy management and working conditions. Floor tiles are needed for aesthetics and safety concerns. Painting will protect the facility from deterioration and improve aesthetics. FUNDING SOURCES General operating. OPERATING BUDGET IMPACT Potential to reduce utility costsby replacing windows. RELATIONSHIP TO COMPREHENSIVE PLAN This project complies with the Comprehensive Plan. 57 DEPARTMENT: Parks and Recreation PROJECT TITLE: Starkey Park Phase III Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $0 $64,900 $0 $0 $64,900 $0 Operating $0 $0 $0 $0 $0 $0 $0 Cost DESCRIPTION Replace fencing with a barrier system, provide storage area, pave existing parking, and provide landscaping. JUST IFICATION Improve aesthetic value of the park. FUNDING SOURCES General operating. OPERATING BUDGET IMPACT None.. RELATIONSHIP TO COMPREHENSIVE PLAN None. 58 DEPARTMENT: Parks and Recreation PROJECT TITLE: Picnic Shelters Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $40,000 $40,000 $40,000 $40,000 $160,000 $0 Operating $0 $1,845 $3,660 $5,520 $7,350 $18,375 Annual Cost DESCRIPTION This project will construct and install accessible picnic shelters at Craig Center, Mt. Pleasant, Goode, Stonebridge, Oak Grove, Clearbrook, Brambleton Center, and Willie Martin parks. JUST IFICATION It will meet the public demand for shelter reservations and provide a revenue producing source that supports the maintenance of the facility. This project will improve the recreational opportunities within the County. FUNDING SOURCES General operating. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. RELATIONSHIP TO COMPREHENSIVE PLAN This project complies with the Park's Master and Comprehensive Plans. 59 Planning and Zoning 60 DEPARTMENT: Planning and Zoning PROJECT TITLE: Neighborhood Incentive Fund-Hollins Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $60,000 $30,000 $0 $0 $0 $0 $30,000 $0 Operating 830,000 $0 $0 $0 $0 $30,000 $0 Cost DESCRIPTION $30;000 will be used to continue a matching grant incentive program for private property owners to upgrade elements of their properties such as building facades, signs and on-site landscaping. JUST IFICATION The improvements to US Route 11 (Williamson Road) in the Hollins Community continue to be an opportunity to achieve additional enhancements in this corridor. FUNDING SOURCES General operating. OPERATING BUDGET IMPACT Requires continued use of part-time staff. RELATIONSHIP TO COMPREHENSIVE PLAN None. 61 DEPARTMENT: Planning and Zoning PROJECT TITLE: Neighborhood Incentive Fund Phase II Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $150,000 $0 $0 $0 $0 $150,000 $0 Operating $0 $0 $0 $0 $0 $0 $0 Cost DESCRIPTION $150,000 is being requested to capitalize a low interest, revolving loan fund for businesses in the Williamson Road corridor. The second phase of the neighborhood incentive fund program would continue efforts to provide incentives to private property owners to upgrade elements of their properties such as building facades, signs, and on-site landscaping. JUST IFICATION The improvements to US Route 11 (Williamson Road) in the Hollins Community continue to be an opportunity to achieve additional enhancements in this corridor. FUNDING SOURCES General operating. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN None. 62 DEPARTMENT: Planning and Zoning PROJECT TITLE: County-wide Greenways Prior Estimated Expenditures by Fisca! Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 Annual Operating $10,000 $20,000 $30,000 $40,000 $50,000 $110,000 Annual Cost DESCRIPTION This project would initiate a long term on-going effort to acquire land and easements, and construct a system of trails and greenways throughout the county. Estimates are that $350,000 is needed to construct one mile of trail. The proposed CIP amount of $50,000 per year would be used as local leverage towards capital expenses, such as aquisition and facility development. The trails would connect residential neighborhoods with schools, libraries, shops, and places of work and would provide for alternative modes of transportation (foot & bicycle) as well as enhance opportunities for recreation. JUST IFICATION A system of greenways can address a wide range of needs in a community, when appropriately designed and constructed. In addition to their function as alternative transportation routes and recreational opportunities, greenways can enhance adjoining property values, increase tourism, and boost economic development efforts. By following existing stream channels, greenways have also become important natural areas with educational value, as well as aide in improving air and water quality. Some communities have utilized greenways as an integral part of a comprehensive storm water management system, insuring that stream channels remain undeveloped and serve as flood storage areas, as a means of reducing downstream flooding. FUNDING SOURCES Funding for this project would initially come from grants, general obligation bonds, and the general fund. Additional sources including gifts, donations, non-profit fund raising efforts and other sources need to be developed. Incorporating greenway planning, design and construction into other public improvement projects, such as a system of storm water detention basins or installation of new sewer lines can substantially reduce the cost of developing a greenway system. 63 OPERATING BUDGET IMPACT For each mile of greenway constructed, the cost of annual maintenance is estimated to be $10,000. This cost would include routine maintenance of the trails, signage and furniture and could be reduced by initiating anadopt-a-trail program. RELATIONSHIP TO COMPREHENSIVE PLAN The proposed project is supported by the policy guidelines located in the 1985 Comprehensive Plan Resource Protection Guide. The development of a regional system of greenways and trails is strongly supported and endorsed by the citizens in the Roanoke County Vision - 2010 document just completed in 1995. 64 DEPARTMENT: Planning and Zoning PROJECT TITLE: Land Trust Fund-Ridgeline Protection Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $50,000 $50,000 $50,000 $50,000 $50,000 $250,000 Annual Operating $0 $0 $0 $0 $0 $0 $0 Cost DESCRIPTION These funds will provide seed money to the Western Virginia Land Trust in the effort to preserve ridgelines and viewsheds and other significant natural areas. Additionally, this project would initiate a long term on-going effort to acquire land and easements that would protect these resources. JUST IFICATION The mountains in Roanoke County provide income, natural resources, scenic beauty and recreation. The mountains in the community provide direct economic benefits such as employment, tourism, agricultural and forest products. Additionally, the backdrop of the mountains provides a sense of place, which is that special quality which makes this area a special place to live and work. In fact, the County's character is defined by the presence of the mountains. FUNDING SOURCES Funding for this project would initially come from grants, general obligation bonds, and the general fund. Additional sources including gifts, donations, non-profit fund raising efforts and other sources need to be developed. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN The proposed project is supported by the policy guidelines located in the 1985 Comprehensive Plan Resource Protection Guide. The preservation of the ridgelines is supported and endorsed by the citizens in the Roanoke County Vision - 2010 document just completed in 1995. 65 DEPARTMENT: Planning and Zoning PROJECT TITLE: Public Road Improvement Fund Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FI'98-02) Beyond 2002 $0 $0 $100,000 $50,000 $50,000 $50,000 $250,000 Annual Operating $0 $0 $0 $0 $0 $0 $0 Cost DESCRIPTION Road improvements at various locations around the County. JUST IFICATION In certain situations, the installation of road improvements enhances traffic flow and safety. Private land development and its associated traffic impacts often necessitate the installation of road improvements. These road improvements maintain and enhance traffic flow and safety after development occurs. The inclusion of this project in the CIP recognizes this need. State law provides that a private developer may voluntarily proffer to contribute to the cost of such improvements, when a community has recognized the need for the improvements, and the land proposed for development is subject to a developer requested change in zoning classification. FUNDING SOURCES Private Contributions OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN Consistent with goals and objectives of 1985 Comprehensive Plan. 66 DEPARTMENT: Planning and Zoning PROJECT TITLE: Signal Light Installation Fund Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $100,000 $50,000 $50,000 $50,000 $250,000 Annual Operating $0 $0 $0 $0 $0 $0 $0 Cost DESCRIPTION Signal lights installed at various locations around the County. JUST IFICATION In certain situations, the installation of a traffic signal improves the flow and safety of vehicles and pedestrians at an intersection. Private land development and its associated traffic impacts often necessitate the installation of traffic signals at nearby and affected intersections. These traffic signals maintain and enhance traffic flow and safety after development occurs.. The inclusion of this project in the CIP recognizes this need. State law provides that a private developer may voluntarily proffer to contribute to the cost of such improvements, when a community has recognized the need for the improvements, and the land proposed for development is subject to a developer requested change in zoning classification. FUNDING SOURCES Private Contributions OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN Consistent with goals and objectives of 1985 Comprehensive Plan. 67 DEPARTMENT: Planning and Zoning PROJECT TITLE: Off-site Drainage Fund Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $100,000 $50,000 $50,000 $50,000 $250,000 Annual Operating $0 $0 $0 $0 $0 $0 $0 Cost DESCRIPTION An off-site drainage fund JUST IFICATION In certain situations, the physical improvement of land can increase off-site drainage flows creating a detrimental situation for downstream properties. Although the County's on-site storm water management requirements are very effective in mitigating peak flows and rates of release, down stream improvements may be justified to fully protect the public's health and safety. The inclusion of this project in the CIP recognizes this need. State law provides that a private developer may voluntarily proffer to contribute to the cost of such off-site drainage improvements, when a community has recognized the need for the improvements, and the land proposed for development is subject to a developer requested change in zoning classification. FUNDING SOURCES Private Contributions OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN Consistent with goals and objectives of 1985 Comprehensive Plan. Police 69 DEPARTMENT: Police PROJECT TITLE: Mobile Data System Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $459,060 $0 $0 $0 $0 $459,060 $0 Operating n/a n/a n/a n/a n/a n/a n/a Cost DESCRIPTION This project will provide for the engineering, implementation, and operation of a mobile data system between the emergency communication center and police vehicles. JUST IFICATION The calls for service received in the communications center, coupled with increasing officer law enforcement activity, have reached levels that could affect officer safety which has greatly increase the stress level of communications center employees. A mobile data system will not only help reduce stress levels of communications employees but will increase the proficiency of field officers and add security to police communications. Data communications cannot be monitored by unauthorized, non-law enforcement persons. Field officers will have increased capability of inquiries to check for wanted persons, vehicles, property, and other information. total voice transmissions between field units and the communications center will be greatly reduced. FUNDING SOURCES General Operating Revenues OPERATING BUDGET IMPACT Maintenance Contracts (unavailable at present). RELATIONSHIP TO COMPREHENSIVE PLAN Consistent with goals and objectives of 1985 Comprehensive Plan. 70 DEPARTMENT: Police PROJECT TITLE: Firearms Range Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $140,000 $0 $0 $0 $0 $140,000 $0 Operating $0 $800 $800 $800 $800 $2,400 Annual Cost DESCRIPTION This project addresses the construction of a firearms training facility. The requested funds will be used to construct a building to house a classroom, rest room, and storage facilities. In addition, the funds will be used to install electrical service and build the necessary target racks and barricades at the site. JUST IFICATION The use of firearms is one of the most critical areas of police work. A tremendous amount of liability is associated with the use of firearms. Each sworn member of the Police Department is trained in the use of firearms and is required to carry a firearm at all times. In order to maintain the necessary level of proficiency, officers must train as often as possible. Presently, our officers have no place that they can practice with their issued weapons. On asemi-annual basis the department conducts firearms training for all officers. The frequency of this training is mandated by the Commonwealth of Virginia. Currently, we are only able to conduct this mandatory training by using facilities owned by neighboring law enforcement agencies. This arrangement is suitable for department-sanctioned training, but individual officer practice is not allowed. FUNDING SOURCES Bond Issue or General Operating Revenues OPERATING BUDGET IMPACT Costs include gas, oil, and maintenance. RELATIONSHIP TO COMPREHENSIVE PLAN None. 71 DEPARTMENT: Police PROJECT TITLE: Criminal Records System Improvements Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $69,600 $0 $0 $0 $69,600 $0 Operating $0 $0 $2,500 $2,500 $2,500 $7,500 Annual Cost DESCRIPTION The project would enhance quality of criminal history records. Procurement and implementation would provide data imaging technology. JUST IFICATION The Roanoke County Police Department switched records management systems in 1992. The new filing system does not allow for a mutual indexing of prior records to those in the new system. Data imaging of both recent records as well as those from the past will provide for an improved retrieval of needed information. Data imaging should enhance the accuracy and completeness of criminal history information by making it readily available. Older records will also become readily available for any needed follow up of criminal records information from years past. FUNDING SOURCES Bond Issue or Grant OPERATING BUDGET IMPACT Maintenance Contracts RELATIONSHIP TO COMPREHENSIVE PLAN None. 72 DEPARTMENT: Police PROJECT TITLE: Office Space Prior Estimated Expenditures by Fiscal Year Total - Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $70,000 $0 $0 $0 $0 $70,000 $0 Operating $0 $500 $500 $500 $500 $2,000 Annual Cost DESCRIPTION This project will convert a portion of current gymnasium space in the Public Safety Center to usable office and conference-room space. The renovation will to the extent possible use existing heating, ventilation, and air conditioning systems. The space is approximately 45 x 41 feet or 1,760 square feet. Internal walls, floor treatment, electrical service, lighting, lowered ceiling, and some furnishings would be required. The renovated space would house two division commanders, a secretarial office, department conference room, training/library facility, and warrants office. JUST IFICATION Renovation of the Southview Vocational School in 1987 for use as a police office facility did not use the most effective, functional law enforcement office design practices. The command staff (Chief and Division Commanders) are scattered throughout the building. No common conference space was constructed. Functions have been added, expanded, or reduced in the conversion from a sheriffs office to police department. This project will bring the command staff and related support functions to a more centralized location. The conference room would be utilized for department staff meetings, incident critiques, neighborhood watch meetings, applicant interviews, and other meetings with the public and departmental personnel. The training room would accommodate the department's computerized interactive legal training program, purchased to lower training costs, by bringing training to the department as opposed to sending officers to other locations. The area would provide a quiet place for officers to review policies, court rulings, and to prepare court cases. A portion of the room would be developed into a reference library which is badly needed. The training room would be equipped with a VCR so the use of training tapes could be viewed uninterrupted. FUNDING SOURCES General Operating Revenues 73 OPERATING BUDGET IMPACT Routine minor maintenance and electricity. Approximately $500 per year. RELATIONSHIP TO COMPREHENSIVE PLAN None. 74 DEPARTMENT: Police PROJECT TITLE: Evidence Vault Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $50,000 $0 $0 $0 $0 $50,000 $0 Operating $0 $600 $600 $600 $600 $2,400 Annual Cost DESCRIPTION The goal of this project is to build an addition which will house a new evidence vault. The addition will be located in the rear courtyard and share walls with the west wall of the gym and the north wall of the rear hallway. The project will include all walls, roofing, doors, etc., to complete the structure. The total area of the structure will be 1,600 square feet (interior footage). JUST IFICATION The project is needed to provide secure storage of evidence to be used in criminal proceedings and maintain the legal chain of custody according to state and federal statutes. The existing vault is being used to house the Department's archive files and as an evidence vault. Because of the volume of documents, the Department is required to archive Virginia State Statute, the space in the existing vault is inadequate to house the volume of evidence brought in on a daily basis. The project will provide ample storage space for evidence as the existing vault will be used to house the archive files. FUNDING SOURCES Bond Issue OPERATING BUDGET IMPACT Routine minor maintenance and electricity. Approximately $600 per year. RELATIONSHIP TO COMPREHENSIVE PLAN None. 75 Sheriff 76 DEPARTMENT: Sheriff PROJECT TITLE: Courthouse Entrance Renovation Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $125,000 $0 $0 $0 $125,000 $0 Operating $0 $27,000 $27,000 $27,000 $27,000 $108,000 Annual Cost DESCRIPTION This project involves construction of one central entrance to the Roanoke County Courthouse, the installation of a metal detector and a deputy workstation for increased security for citizens and employees conducting court business. JUST IFICATION Currently there are two separate entrances to the Courthouse facility that lead to various courts. There are no personnel or metal detectors currently in place to prevent weapons or other contraband from entering the facility. FUNDING SOURCES General Operating Revenue OPERATING BUDGET IMPACT Additional personnel would be needed to staff the workstation entrance. A bailiff position with fringe benefits would cost approximately $27,000. RELATIONSHIP TO COMPREHENSIVE PLAN None. 77 DEPARTMENT: Sheriff PROJECT TITLE: Renovate Roanoke County/Salem Jail Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $165,000 $0 $1,404,781 $0 $0 $0 $1,404,781 $0 Operating $0 $891,025 $805,146 $805,146 $805,146 $3,306,463 Annual Cost DESCRIPTION This project will renovate the 6th floor of the Roanoke County-Salem Jail facility located at 401 East Main Street, Salem, to create a dormitory style floor which will contain 26 beds and program space, and adding an additional seventh floor to the existing structure, with the addition of a 54-bed dormitory for direct supervision of minimum security inmates. The jail maintenance shop will be located outside the jail structure, allowing room for expansion of the kitchen facility to enable higher capacity in food services. JUST IFICATION The current population exceeds capacity of up to 100% on many weekends creating overcrowded conditions that jeopardize the safety of the inmates and staff. FUNDING SOURCES Prior Year Funding (Salem 25% reimbursement & the Commonwealth of Virginia has approved 25% of $1,550,000 of allowable costs which equals $387,500 for total project) FY94/95 - FY96/97 FY98/99 Total Cost Salem $ 41,250 $ 587,925 $ 629,175 State $ 28,505 $ 358,995 $ 387,500 County 95 245 $1.404.781 $1,500,026 Total Cost $165,000 $2,351,701 $2,516,701 OPERATING BUDGET IMPACT The total operating budget impact would be $779,436 for salaries and benefits for 28 full-time positions and $111,589 for maintenance, vehicles, and equipment (some costs such as vehicles and uniforms, would not be incurred every year). 78 RELATIONSHIP TO COMPREHENSIVE PLAN Conforms to goals and objectives of Comprehensive Plan. 79 Long Range Capital Projects go H E r L ~ d Q 0 oaa eo =~voo ~ d N ~ ~ ~ r C Q C ~ 0 U r ~ c ~Q- o tp J U 0 O O O O N ~ m LPL L d N O O N al d N d ~ M ~ d C ~ d a K W 'O w ~IN WI}I L c d ~ o ~ 'c as m 0 O 0 0 O rn r O O O r 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O 1~ O tD M O O O O O O ~- ~ O tt'~ tD O to t1) O O O f~ ~ M r I~ O N ~ ~ O ~ N 01 ~ ~ c ~ f D r ~- M r O O O O O O O ( D t D O O O N ~ 1~ O O O ~ ~ N O O O O to ~A to M 00 ~ ~ r r O O O O ti O ti O O O 01 ~ 00 O O O ~ N ~ N to h r r O O O O O O O O O O O O O ~O T ~ O O ~ ~ O N N ~ ~ ~ t!y tp O O O O O 0 0 ~ u~ t!) tl') ~O l~ N N O O O r `7 to N ~' M to f0 t~ y U c 0 c 0 c ~ O ~ ~ ~ ` a ~ W ~ ~ c ,O , d a _ ,E~ caa G C d ~ •~ y ~ (~ ~ U ~ U C ~ O t ~ m` c O m N ~ C .d m _ W U Q U ~ _°o ~ N y j c° ~ m >. U O ~ N 'O y l0 o Q U C ~ ~ ~ = C W .~ c ~ d ~ N ~ ~ LL _ 7 m N m (n ~ d ~ o y c z O 1 N o Q .4: O U C ~ co t ~ ~ °' ~ ~ ~L +~ ~ ~ J c O o N Z.' ~ ~ o v ~ .J t ~ ~ O U C voi m ~ C nn_h C rn C a O ~' O E o U y C a W t U ~ m C ~ ~ c m m ' '~ ~ w G ~ cn rn a a U O w O z LL .~ c m c w E O O O O M t0 O O O O N o0 ~ C C O O tf1 c'~ ~ N ~ D O N ~ O rn ~ n ~ i V a ~ ~ ~ ch ~ m m LL dq. O ~ t{7 r ~ N t0 y O M ~- N ~3 O O ~ N a O O O O O ~ ~ N d t ~ f+ Y ~ ~ ~ '~' N C fA O d m N O O O O O r+ C c~4 y N to cOD ~ N N ~ M ~ to d ~ ti ~ a x W m N O O o u~ ~n O O O N h ' ~ ~ ~ ~ ~~ r+ N N A ~ N OD M M rn to N OD ~ ~ O ~ w d o aa` ~- ~ ~ p r° y o ~ ~ Q. N C ~ U ~ ° 0 .- ~ 0 o ~ ~~ ~ ti ~ ~ C ~ ~ ~ ~ ~ V + . a c a o J V .., i c i a~ ~ 0 ~ ~ ~~ as m O a~ v m rn a c a~ E a . ~ Q ~ ~ ~ W r Y ,. ~ U C o N o ~ c o C c ~ ~. m a~ a~ ~ E m d ~ d U ~ O .~ . LL U y C ~, a d ~ ~' ~ ~ a T ~ m C ~ ~ 7 Q f0 ~ N ~ ~ m ~ T O ~ ~ C G ~ O R a N ~ U LL ~ ,_ W ~ H :~ '- o a a° F°- 82 z° rn a N a U w 0 z a ~U C C k E Court Service Unit 83 DEPARTMENT: Court Service Unit PROJECT TITLE: Branch Office in S.County or Vinton Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $0 $0 $0 $0 $0 $347,000 Operating $0 $0 $0 $0 $0 $0 $39,100 Cost DESCRIPTION Construction and furnishing of a branch office on County owned land in Vinton, South County or North County area. This office would consist of 5 individual offices, asecretarial/waiting area, a conference/family or group counseling room and male and female restroom facilities. The total square footage would be approximately 1,500 - 2,000 sq. ft. JUST IFICATION The facilities at the County Courthouse are currently being used to its maximum occupancy. The Court Service Unit has received a new position and it is anticipated that a minimum of two additional positions will be added during the current fiscal year. The number of Juvenile cases continues to claim with the type of cases increasing in the serious nature of the offenses meaning that the juvenile will remain under the supervision of the unit for a longer period of time. The branch office would give addition access to the Court Service Unit for the citizens without them having to go to Salem for services. FUNDING SOURCES General Operating Revenues OPERATING BUDGET IMPACT Operating cost would include cost for telephone, fax, and computer lines for a total of six phone instruments, 4 normal telephone lines, one fax line and one computer line. The County will also be responsible for electric, water and sewage service. RELATIONSHIP TO COMPREHENSIVE PLAN Not addressed in the Comprehensive Plan 84 Engineering and Inspections 85 DEPARTMENT: Engineering and Inspections PROJECT TITLE: Renovate 2nd Floor RCAC Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $0 $0 $0 $0 $0 $100,000 Operating $0 $0 $0 $0 $0 $0 $0 Cost DESCRIPTION This project will renovate the second floor of the Roanoke County Administration Center when the Department of Human Resources is moved to the third floor. Other current second floor occupants will readjust space to improve the flow of citizen traffic on the second floor and offer a better work environment for office based staff. JUST IFICATION The Department of Human Resources is scheduled for relocation to the third floor when space is vacated by Schwarz & Company. Office space on the second floor will be rearranged to allow better citizen traffic flow to the departments remaining and to give office based staff, such as permit clerks, more spacious work areas with some natural lighting. Rearrangement of space will enhance the current emphasis on "one-stop shop" permitting by decreasing citizen confusion when on the second. floor. Persons disembarking from the elevator will be greeted with county personnel instead of current walls and directional signage, creating a more customer service orient environment. FUNDING SOURCES General Operating Revenues OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN Not addressed in Comprehensive Plan. 86 DEPARTMENT: Engineering and Inspections PROJECT TITLE: Automated Permittin g System Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $0 $0 $0 $0 $0 $25,000 ~I Operating $0 $0 $0 $0 $0 $0 $0 Cost '~ DESCRIPTION This is to request funds to convert the existing building permitting system to a network based program. The conversion will include updating to a windows based environment to make data entry. The current software operates on the HP9000 server and is accessed by remote terminals in the inspections office. The software is exclusive to this system and is difficult to customize. A Windows/PC based systemoperating on a local network would allow quicker access to the records and creation of custom reports would also be simplified. The graphical nature of a Windows/PC system would allow the progression toward aself-service permitting system using touch screen kiosks, Internet access and similar installations. JUST IFICATION The current automated permitting system is a mainframe based program. A network based program will allow more users with the potential of allowing permit applications to be processed electronically to and from our department by others, such as the Town of Vinton and contractors. Improvements made in the manner in which data is entered enhances accuracy which ultimately affects numerous county records and departments. Data generated by permits issued is used in the GIS system, the County Assessor's office, the Treasurer's office, the Utility Department, Utility Billing, etc. A network based system will be more readily available for use by such departments. FUNDING SOURCES General Operating Revenues OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN Not addressed in Comprehensive Plan. 87 Fire and Rescue gg DEPARTMENT: Fire and Rescue PROJECT TITLE: Hollins Road Public Safety Building Prior Estimated Expenditures 6y Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $0 $0 $0 $0 $0 $1,700,000 Operating $0 $0 $0 $0 $0 $0 Annual Cost DESCRIPTION The construction of a new fire and rescue public safety building in the area of Hollins Road near Plantation Road. This facility would house apparatus to provide adequate fire and rescue coverage in this area. Initial costs are for architectual/engineering work and land acquisition. JUST IFICATION This area is growing rapidly with commercial construction. This area is currently serviced from the Hollins station with response times higher than the goal of six minutes. Current response times to this area are approximately 8 plus minutes. This building would serve the Hollins Road corridor, Friendship Manor area, and particularly development at and near Hanover Direct. This is an area where regional cooperation could be utilized as Roanoke City at times experiences lengthened response times to this area. FUNDING SOURCES Bond Issue OPERATING BUDGET IMPACT The exact operating budget is still to be addressed as far as staffing is concerned, the utility costs would be approximately $11,000 per year. As indicated an increase in annual operating costs would be realized. RELATIONSHIP TO COMPREHENSIVE PLAN This area was identified in the 1985 plan as a growth area requiring additional services. 89 DEPARTMENT: Fire and Rescue PROJECT TITLE: Training Center Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $0 $0 $0 $0 $0 $1,350,000 Operating $0 $0 $0 $0 $0 $0 Annual Cost DESCRIPTION It is our plan to construct a comprehensive fire and rescue training facility to include classrooms and offices. The current training building is located at 1220 Kessler Mill Road beside Roanoke County's Utility Department/General Services facility. This would be the site for the additional construction. JUST IFICATION This project would allow completion of the fire and rescue training center in order to deliver more of the mandated fire and rescue subjects. The training center venture was started in 1985 with the entire project still not being complete. Classes are now delivered at various locations depending on classroom availability as well as training resources. This would allow virtually all of our training classes to be conducted at one central location where the various required resources would be maintained. This project was initially funded with State grants which have not been available since 1991. Included in this plan are additional classrooms with an extensive training library and offices located in the facility. We have also incorporated plans to build a garage to house fire/rescue apparatus that is to be used in training classes; a ladder tower; additional improvements to the confined space simulator; purchase a flashover simulator; and extensive paving of the area. FUNDING SOURCES Bond Issue or General Operating Revenue OPERATING BUDGET IMPACT Annual maintenance and utility costs would increase due to additional construction. Approximate cost per year is $2,000. RELATIONSHIP TO COMPREHENSIVE PLAN Not addressed in 1985 Comprehensive Plan 90 91 Library 92 DEPARTMENT: Library PROJECT TITLE: 419 Library Renovation Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (F'Y 98-02) Beyond 2002 $0 $0 $0 $0 $0 $0 $0 $1,327,100 Operating $0 $0 $0 $0 $0 $0 Annual Cost DESCRIPTION A renovated 419 Library will serve as the regional research library for the majority of the residents in the Cave Spring and Windsor Hills districts. The redesign of the existing facility will be extensive and include up to 2,500 square feet of expansion. This project will provide additional readers' and work/study seats, update technological infrastructure, and improve the functional layout of the current building. Meeting space will be improved and expanded. The project will also feature added parking space and improvements for vehicular access and parking lot circulation. The transfer of some systemwide support units and services to the Glenvar Library will allow reclaimed square footage to be integrated into the functional redesign of the renovation. .TUST IFICATION Over 66% of the 419 Library will be 25 years old in 1998, and neither the original structure nor the 1988 addition and renovation are adequate to meet today's traffic levels and growing business demands. The current level of facility usage, with 320,000 visitors and 350,000 circulation transactions per year, has placed considerable stress on the building. The 419 Library is the most heavily used library facility in Southwest Virginia, but it is substantially smaller than similar libraries in Bedford, Lynchburg, and Roanoke City. Continued growth will be difficult to sustain, and at peak periods customers experience seating and parking space shortages. Updated electrical and technological systems are needed to protect our continuing investment in critical networking equipment. The building fails to meet state guidelines for gross square footage, particularly in the childrens area. This project, if completed within a reasonable time, will delay the need for the construction of a community branch elsewhere in the southwest area. The addition of a new community branch would require support of up to $150,000 per year in operating costs, but continuing operating costs for the renovation will be less than $18,000 per year. FUNDING SOURCES Bond Issue or General Operating Revenue 93 OPERATING BUDGET IMPACT Annual maintenance and utility costs would increase due to additional construction. Also, some minor increases in part-time staffing will occur: Approximate cost per year is $17,700. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan and is included in the Library's Five Year Plan. 94 DEPARTMENT: Library PROJECT TITLE: Mason's Cove Branch Library Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (Fl'98-02) Beyond 2002 $0 $0 $0 $0 $0 $0 $0 $625,170 Operating $0 $0 $0 $0 $0 $0 Annual Cost DESCRIPTION This project would provide a small branch library of 3,500 square feet with 15 parking spaces. It will bring County library services to a number of citizens who currently use the Salem library, and it will also replace the book station now located in the Catawba Community Center. The branch would include stack space, a reading area, and 12 to 15 work/study seats. A programming area for groups of up to 20 would also be included. This library will be designed to meet the popular reading, ready reference, and elementary level homework and research needs of the citizens who live in the areas served by Mason's Cove School. JUST IFICATION Many of the residents of the Mason's Cove area must rely on the Salem Library for library services, and the services offered at the Catawba Book Station are rudimentary in nature. The book station does not have a phone and is not linked to the automated system; it has substandard shelving and a collection of donated books. The proposed project would provide basic library services to residents of the area and make those services readily accessible. FUNDING SOURCES Bond Issue OPERATING BUDGET IMPACT Budget impact would be increased personnel costs of $47,000 per year and $20,900 in annual operating expenses for the new branch. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan. 95 DEPARTMENT: Library PROJECT TITLE: Community Computing/Distance Education Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $0 $0 $0 $0 $0 $93,800 Operating $0 $0 $0 $0 $0 $0 Annual Cost DESCRIPTION This project will provide the basic materials and equipment needed to establish community computing centers at the four regional reference libraries. Community computing centers will include several different types of computers and a collection of software to be used for instructional purposes by citizens. These centers will also serve as officially designated distance learning access facilities, allowing a growing number of our residents to take classes originating from remote sites. Establishment of the centers will require some upgrades in the basic technological infrastructure, as well as some minor building renovations, at the four libraries included in the project. Each of the libraries -Hollins, Glenvar, Vinton, and 419 -will need to add three to four computers and supporting equipment, and each would need a basic collection of twenty software titles and access licenses. JUST IFICATION Community computing centers have been very successful in libraries in Illinois, New York, California, and Florida. These centers permit consumers to test programs and hardware prior to purchase; allow people to upgrade work-related and personal computing skills; give students and their parents an opportunity to work together on software normally only accessible at school; and provide an appropriate environment for library sponsored instruction. Current library instructional efforts are severely hampered by the lack of appropriate space. The centers will have considerable additional value as distance learning "classrooms". Distance learning is rapidly becoming a major educational force. As increasing numbers of our residents sign up for, and are required to take, distance learning classes, the public library can serve as a natural distribution site. It provides a venue of established convenience in which many distance learners will feel comfortable and secure; it is also a natural site for such activity since supporting course materials, research access, and reference assistance are readily available. FUNDING SOURCES General Operating Revenues 96 OPERATING BUDGET IMPACT Maintenance, supplies, and connection costs would total $8,000 per year, and increased staffing needed to operate and control the centers would cost approximately $15,508 per yeaz. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of both the Comprehensive Plan and the Library's Five Yeaz Plan. 97 DEPARTMENT: Library PROJECT TITLE: Bent Mountain Branch Expansion Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $0 $0 $0 $0 $0 $51,560 Operating $0 $0 $0 $0 $0 $0 Annual Cost DESCRIPTION This project will expand the current Bent Mt. Branch with a 405 square foot addition. The new space will house children's materials, allow more open space for programs, and provide additional seating. JUST IFICATION The Bent Mountain Branch has a collection which is 10% over the maximum capacity, and additional space is needed to house these materials. Well-attended programs are conducted in restricted, inadequate space. A shortage of seating becomes more critical as access to remote resources becomes increasingly possible; within the current limits of this facility it will be possible to offer an online access station only if some other service is displaced. An expanded facility would be designed to better accommodate public access to online resources. FUNDING SOURCES General Operating Revenues OPERATING BUDGET IMPACT Increased maintenance and utility costs should be approximately $500 per year. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives the Comprehensive Plan. 98 Parks and Recreation 99 DEPARTMENT: Parks and Recreation PROJECT TITLE: Land Bank -Future Park Sites Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $0 $0 $0 $0 $0 $1,050,000 Operating $0 $0 $0 $0 $0 $0 Annual Cost DESCRIPTION The Parks and Recreation department needs to continue to acquire land for current outdoor recreation needs and to accommodate expected growth in demand for services. JUSTIFICATION The 1985 Comprehensive Plan indicated a significant deficit in park land and established standards and goals for acquisition. There continue to be deficits in almost all areas and at all levels, i.e., neighborhood, community, and district parks. In anticipation of the results of the on- going visioning and comprehensive planning process, resources need to be identified for acquiring needed park land. FUNDING SOURCES Bond Issue OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN This project meets the land acquisition goals as established in the 1985 Comprehensive Plan.. 100 DEPARTMENT: Parks and Recreation PROJECT TITLE: Community Recreation Center Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $0 $0 $0 $0 $0 $7,938,000 Operating $0 $0 $0 $0 $0 $0 Annual Cost DESCRIPTION The project proposes to construct a 40,000 sq. ft. indoor Recreation Center to include a swimming pool, senior citizen area, fitness area, multi-purpose program rooms, and gymnasium. The facility should be located in an accessible site adjacent to a significant population base. JUST IFICATION Previous capital plans have identified the need for indoor recreation space to accommodate existing senior, therapeutic, and general recreation programs in North Roanoke. Currently, the Parks and Recreation Department has no indoor recreation space in North County. Staff has to rely on libraries, churches, and schools to meet citizens' needs. The addition of amulti-purpose recreation facility will provide North County residents a wide variety of opportunities to participate in quality recreation experiences. A facility of this type could also serve the needs of the Glenvar and Catawba residents. FUNDING SOURCES Bond Issue OPERATING BUDGET IMPACT Requires additional full and part-time staff, utilities, and maintenance materials and supplies. Depending on the operating philosophy, user fees could cover a portion (75%) of the operating expenses. The net operating costs would be approximately $273,000. RELATIONSHIP TO COMPREHENSIVE PLAN This project is included in the 1985 Comprehensive Plan. 101 DEPARTMENT: Parks and Recreation PROJECT TITLE: Family Aquatic Center Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $0 $0 $0 $0 $0 $4,725,000 Operating $0 $0 $0 $0 $0 $0 Annual Cost DESCRIPTION An outdoor, free form designed pool with water slides, a zero depth beach entrance, and water play features, with a separate child's aquatic playground. Included is a bathhouse/concession stand. This project would require 10-15 acres near a major highway and close to a large population base. Land costs are not included in this project. JUST IFICATION There are no public pools in Roanoke County. The Comprehensive Plan indicates the need for public swimming facilities. These types of projects generally generate sufficient revenue to cover all operating and maintenance costs and can contribute to the County's economic development efforts. FUNDING SOURCES Revenue Bond OPERATING BUDGET IMPACT The budget impact depends on the operating philosophy of the County. Staff recommends a design and pricing strategy to recover all operating cost and could potentially contribute to the debt service of construction. RELATIONSHIP TO COMPREHENSIVE PLAN The Comprehensive Plan indicates severe deficits of public swimming facilities in all districts. 102 Police 103 I DEPARTMENT: PROJECT TITLE: Police Emergency Communications Equipment Upgrade Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FI' 98-02) Beyond 2002 $0 $0 $0 $0 $0 $0 $0 $25,235 Operating $~ $0 $0 $0 $0 $0 Annual Cost DESCRIPTION This project will upgrade emergency radio equipment currently being used by the Roanoke County Police Department. JUSTIFICATION The police department uses radios on an 800MHZ trunked system and also uses radios on a low- band statewide frequency. The mobile radios on the low band system vary in age, with some radios being twenty (20)+ years old and have not been manufactured for several years. Replacement parts for these low band radios are no longer available. FUNDING SOURCES General Operating Revenues OPERATING BUDGET IMPACT Maintenance charged by County Radio Shop. RELATIONSHIP TO COMPREHENSIVE PLAN None. 104 Lw- ~~1.~~' f/F General Obligation Debt General Obligation Bonds 1986 General Obligation Bonds 1988 Va Resources Authority 1991 General Obligation Bonds 1993 General Obligation Bonds County of Roanoke, Virginia Debt Issued Since 1985 General School 8,139,000 4,900,000 15,000,000 9,284,000 8,506,000 1,961,000 15,000,000 1,000,000 3,700,000 4,700,000 15,000,000 17,790,000 VPSA Bonds 1988 VPSA 3,985,000 3,985,000 1989A VPSA 470,000 470,000 19898 VPSA 1,115,000 1,115,000 19926 VPSA 1,760,000 1,760,000 1993 VPSA 2,310,000 2,310,000 1994A VPSA 3,200,000 3,200,000 1995 VPSA 10,100,000 10,100,000 19966 VPSA 1,300,000 1,300,000 Literary Loans Glenvar Elemantary 322,427 322,427 Mason Cove 285,500 285,500 Northside High 111,076 111,076 Glenvar High 500,000 500,000 W m Byrd 561,000 561,000 Glenvar High 538,000 538,000 Northside High 547,839 547,839 Wm Byrd Jr 2,000,000 2,000,000 Northside High 588,344 588,344 Glenvar High 135,136 135,136 East Vinton 233,653 233,653 Cave Spring Elementary 369,137 369,137 Cave Spring High 1,229,403 1,229,403 Cave Spring High 467,904 467,904 Glenvar Elementary 333,833 333,833 Mason Cove Elementary 12,831 12,831 Mt. Pleasant 432,059 432,059 Ft Lewis 1,300,000 1,300,000 Ft Lewis 535,459 535,459 Wm Byrd High 3,300,000 3,300,000 Cave Spring Jr. 2,500,000 2,500,000 Northside Middle 1,500,000 1,500,000 Glenvar Elementary (Close in 4/97) 100,000 100,000 32,423,000 55,549,601 2,961,000 3,700,000 94,633,601 Water Sewer Total Revenue Bond Debt 1991 Water Revenue Bonds Wastewater Treatment E~ansion Total 59,731,874 13,100,000 59,731,874 13,100,000 72,831,874 Lease Purchase Debt IDA Revenue Bonds 4,250,000 Communications System -Phase II 2,000,000 Energy Management 245,802 Fire, Ambulance, Rescue vehicles 1,085,549 E911 Equipment 348,071 Communications System -Phase III 2,200,000 Fire, Rescue, Refuse vehicles (Retired) 568,070 HP 922 (Retired) 2,194,602 CAMA software (Retired) 66,800 HP 58 (Retired) 41,360 30 School Buses 30 School Buses Energy Management -Phase I Energy Management -Phase II VPSA Computer Equipment (Retired) 30 School Buses (Retired) Various Energy Management (Retired) Various Mobile Classrooms (Retired) Heating System (Retired) County of Roanoke, Virginia Debt Issued Since 1985 General School Water Sewer 59,731,874 13,100,000 4,250,000 2,000,000 245,802 1,085,549 348,071 2,200,000 568,070 2,194,602 66,800 41,360 967,000 967,000 1,017,000 1,017,000 1,236,678 1,236,678 902,008 902,008 470,000 470,000 1,000,000 1,000,000 830,366 830,366 64,434 64,434 50,600 50,600 13,000,254 6,487,486 0 0 19,487,740 45 423 254 62 037 087 62 692 874 16 800 000 186 953 215 it O ~ U O ~ ~ it Q ,~ U //'~''~ F~ Q M~ W M ~ ~o - M - n rn o ~ oo .- n e• ~ ~o 00 ~ n N ~n o 0 O V' O P t~ ~ V -~ M oo O -~ O ^ O O ~ ~O O ~ ~ N ~n v1 q O d d L O 7 N O~ ~D M 7 1~ .-. h <f W T 7 00 N o0 .•. ~O t~ N n d ~' 7 0 ~O ~D o0 00 t~1 C o0 N V1 t~j t~ ~ O~ N' fV O .-• f~ a C' 7 - M , ~+ ~ W , ~ N ~/1 ~n + -~ M • t~ O N [~ M - .- O l~ ~ ' N c` M ~n O~ . i ~ A r 7 ~ w ' N .- = ~ M •~ V1 ^ r M M ~ C ~ N ~/1 - M a Q A ~O N ~n 0\ M N O+ oo N N c~ Qi ao h ~ N b eo 7 l~ ~ O O O O. O~ M M ~O o0 O ~O C' ^ N ^ O O a0 00 00 M ~O ~O l~ N O ~n O ~ C O~ y O ^ 00 1~ 00 M M O -+ N -~ t~1 R •--~ Q\ V1 ~O O~ 00 N CO O ~ P1 00 vi n o0 -~ O~ ~O ~O v1 et n - iD M O v1 M N CO n O M Q\ N O O ~ A ~+ O ~ ~O 00 V1 00 ^ N ~O ~ d' ^^ a0 M M O M O\ I~ M N h ~ ~ V1 00 N O M [~ N N M M ~ „"~, ~0 ~ E a0 O O~ - O~ O\ a0 l 00 n ~D ~O M O iD ~O ~n vi vi ~n f~ ~O R ? V1 ~ -~ ~ V1 N ~ N N ~O N' - V1 --~ .~ •~ ~ ~ N O z O '7 ~ C' l~ ~ M M N M N V ~ ~ V1 ~D h l~ h ~ O O O ~ l~ ~O 7 N O N CO t~ ^~ O CO N N N N N N N N N ~n N n O~ ^ M f~1 -+ ^ '~ t~ ~ M ' M N ^ O O~ 00 l~ ~O N O • O e0 O t+1 v1 [~ O~ ~D l~ D\ N ~ oo .~ <f h Oi N ~/1 00 M l~ ~ O ~ w1 M N O 00 ~O N M O o0 ~O v1 M 01 00 ~p V O~ r O y N ~ 00 N N N ^ -~ O l~ n h b b O ~ b h v1 v1 H M N C O O O O O Q O N 7 ~O ~ p 8 ` ~+ Q M ~3 W ~ ti N N N N N .0. O ~' > O ~"' '~ ~ ~0. n n n n n n n M o V1 V1 U1 V1 V1 V1 O O O h `O ~ b h h ~ O N h O v1 v i v 1 v i b s ~ O ` M M M M M M M N n ~ ..a N ,+ /• N N o0 t~ n M [~ M ~n v1 N ~ N M t~ N ~ O~ M t~ at o0 T ~ t~ n b 7 M ~/1 .-. .... d' 00 7 N t~ h n a0 00 ~ O~ ~ ~ O ~° ,~ ~O ~ N O~ ~O .• ~n t~ h n .•. 00 7 O ' ~O N o0 ~ O ~D ~D p ~ ~ 7 M a N ~ N N N O~ ~O - N ao 7 O [~ M O O O O~ ~ O t~ O~ 00 M 00 O 00 ~O [~ M t~ O ~D h O ~ O 00 y (Y ... ..r .. .. _, O N > M ~ N z ~ o N O n 7 O n d' - o0 7 -~ oo v1 N oo v1 N O~ ~O M O~ w1 00 y • ~ \ n O O M o0 GO O M M t~ N V'1 00 n r ~O .. Vry O O M V1 00 O N1 ~/1 T ~/1 1 ~ O O~ N M h o0 M l~ O N N h N ~ ~ C M a N ~ ~ ^ ~ ~n M O l~ ~ N ~ ~ ~ M -~ 00 vj n N O t~ ~' ~ ~ a ~ y .O. M ," ,~, V1 7 ~ f .-.. M M .-. .-. M .M-. N N N r .-. ^ ... ^ r ^ r O r O r O r O Q, .~ O~ ~O ~ N ~ W ~ O O O O O O O O O O O O O O O O O O O O O O O n O O ~n O V1 O v1 O v1 O v1 O ~/1 O v1 O vl O ~n O V1 O e ~ Z' p M ° Q O O~ O ~t O Q\ ^ ~ -~ N a 7 N M M ~ 7 Vi O~ ~ T' 7 Oi d' v1 ~D O~ 7 ~O O~ t~ 7 t~ ~ 00 ~ 00 T ~ 7 Q\ Q. v5 W .~ ~ ~ ~ ,~ O~ ~O ~/1 v1 C' ~' M M N N •~-~ -+ O O ~ ~ W W I~ h b M y O ~ ~ N N N N N N N N N N N N N -. .. .-. ..~ -. n. ^ ~ ~ ..7 C ~ ~7' ~ N O O O ~ O O O O O O O O O O ~/ ~ O O O pp O O O O O O O c y n O O n N ~/1 v1 O n 0 1 O n O ~n O N ~n t~ O N E ~n O [~ O ~n N O v1 ~/1 n O O ~n O N h ~n [~ O ~ x ~ p M N Q ` 'n O ~ N ~ V'1 l~ M O ~O N o0 v1 - l~ M O ~ N W N ti ~~.. O ~ ~ ` n N O\ O~ 00 00 00 l~ n h O b h V1 h V ^ ~ M M N ~O a " °, N o ~ ~ om y n o o o ~n g o ~n 0 0 o v~ 0 0 0 0 0 0 o ~n o ~n o ~ 0 0 o ~ 0 0 ~ $ 0 0 S 0 O e U a O n ~ N O n n H N O n h N n O h o ~ n N O v~ n ~ ~ N o h O M 0 ~ "' O N "' 00 ^ O ~O R N' O~ l~ h O O O Q, O~ O~ M O O+ O~ op o0 ~O 00 7 00 00 O~ [~ l~ t~ N h 0 `" ? a ~ r ... .-. . ., r .. ... ... o` z `~ ~^ N ~ 4 ~ h ~ .- M a .- X 0 7 rn~ ~o N a a a ~ r o\ v n o 0 0 0 n v oo vi ~n o o ~o ^ ~c rn v o o ~ ~ o 00 ~n o vi ~n N ~ N ~ y N E O N M O ~--~ ~ ~ o0 7 ~n ~D ~ M N M T O 1~ O O ~D h O N ~ v1 ~ oo O 7 N M vi h vl O M R h O O l~ .ni ~ .-~ N n v ~ • > >•' ~ N N •• 0 0 N O c ~1 `~ N -+ -+ M O~ O~ N vi t t O ~O ~/1 O •.•. .. O `o ~ a°i r N V1 _ . A R v . O N GO O~ 00 N N CC a O~ 00 b n M N n O n O O O O O O T oo N ~ l~ CO .-. M O c0 00 .-• t~ b O oo N C l~ 7 7 d' ~O n ~O ~ ~O v1 .-+ } M v1 O p vl O v .~ h n ~ t t~ ~ 7 l~ ' [~ ~ oo h h O N O ~ ~ N ~ O ~ ~ b V ~ h V1 cV O l v1 t O R t~ ~ a O O~ O ~t ~ ~, ~ ~ a0 N O~ O h ~/1 ~O ~/1 ~ 01 N N O~ a0 ~D M 01 O O O V1 O~ 0 ~/1 0 O~ 7 OD ~ N M N M M ~ ~ 00 00 l~ h n h h h h 7~~ 7 ~ 7 Pl M .: .., .. r .. ... .. .. c a O O U O n op g ti N ^1 V~ h b ~ N Q O h N ^~ 7 h b ~ 4f O. O~ Q Q g 0 0 0 0 0 0 0 0 0 0 ~ +~ ~. +, ~ +~ ~, ~, h +, ry ry b 1~ E N q O ~. N ^9 7 h b l~ ~ q O +~ ~ 1 g q q 0 0 0 0 0 0 0 0 0 0 '~ +~ 1 ~~ h 1 h ry q q '.~ +~ q 'r q O g N 1 O O N N O O O O O O N N N N N N O O N N O N O N O N O N O O N N O O N N O O N N a44 F~ O O _~ ~.. tl 0 U O V U O '~ •O N •a C U N ctl E ~ MMMOCOcOI~~NO~-~ C G1 ~~t~d'Nf`OapOpON•~ • V OOONd'N~~-nr-Nl` = • C MMM~o0~~00d'cC~M O ~ aO a0 a0 d' ~ 00 to 0 ~ ~ c0 ~' Rf N t` I` t` O d~I` ti O to ~ 0 0 m ~M~tCOMN~~ 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 ~ 0 0 0 0 0 0 0 0 0 0 O ,a C N~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OG d 0 0 OOOOtf')tn~~tn~A Q to ~~~~n~ntr~tn~tntn N .~+:m~ : .....:r3.........~.........~ ............................................ ~~:~:~:~ ~ ~:::~ ::::....::::::. ~:: .::::::::: ~ ::::::::•::::::::: ~:::::::::::::: •::::::::. ~ :~:..... th.~ ~• :::;•:;::•::~:::;;•:..... . D ... ... ... ... ... . O . tfJt . ................... ...................... N c~ CO f~ 0 ~- ap i` I~ N O ~ O +r `~ OI`~MI`0NT-N ~ ~ O N~ppNCOMtf7c-tf~ -~ O ~ ~ ' ap~Ot1')MCO~~N C ~ ~ ~ ~ ~ 0 G O O d '~C O 'O Nd'Md E Z Q N N N N M M M ~ Q ~ ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 +r ~ G • c 0 0 0 00000000000 ~ y 0 7 H 0 0 0 0 0 0 0 0 0 0 0 N ~ O 0 0 0 0 0 0 0 0 0 0 0 ~ V C 0 0 0 0 0 0 0 0 0 0 0 ~ p L O ~~ ~ y O C ~ ~c-~~~~~~c-~~- Nl~ y~ a O(n ~ti ~ - H N ~ ~ y~ C ~,, 00000000000 ~ ~ Y 'N O C 0 0 0 0 0 0 0 0 0 0 0 ~ ++ O y ti. C1 O • 0 0 0 0 0 0 0 0 0 0 0 ~ 0 0~ ~ ~ 0 0 0 0 0 0 0 0 0 0 0 ~~ tea, 3 00000000000 000 ca c a~ ~ ~ ~ ~ O 00000000 ~, ~ ~ Z O ~ ~r-~=~r-~~r-~~=~-= c o oar ~> W Cs ~ a ~ ~ ~ ~ ~ O ~ V X ~ ~ O ~ U~ ~ ~~ d +p+ O M U N s N 'o. ~ ea r .r ~ ~ V ~ ~ O ~ ~ N ~ a~ y ~, H o o ~ ~ i ~ ~ 0 o `~ ~ ~ ~ ~ c o ~ ~ (/> 0 > U p ~ cn ~ O O N N U t ~ L I~OOOO~NMd'tnC01`a0 ~-e- V~ 0 0 0 N 0 0 0 0 0 0 0 0 ~ i ~ i i i ~ ~ ~ ~ ~ ~ to - N t01`0000~NMd'~ACDI` ~ . ~ ~e-N _ ~' u 000000000000 O ' 0 0 0 0 0 0 0 0 0 0 0 0 Z ~-~~-~NNNNNNNN K AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TIIESDAY, FEBRIIARY 11, 1997 RESOLIITION 021197-3 CERTIFYING E%ECIITIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix cc: File Executive Session A COPY TESTE: Brenda J. Hol on, Deputy Clerk Roanoke County Board of Supervisors Printed by Brenda Holton / ADMO1 x/21/97 4:29pm --------------------------------------- From: Brenda Holton / ADM01 To: Arnold Covey / GISO1 Subject: Board Report --------------------------------------- ===NOTE________________________________ At Agenda Staff meeting today, ECH asked me to remind you to write Report on speed limits on Bandy Road and Twelve O'Clock Knob Road. It will be under Report on 1/28 agenda. Thanks. 1 :,~` y $~' ~,~~ a ~~., 4°;. ~^~. I` Page: 1 Printed by Brenda Holton / ADMOl• 1/24/97 9:12am ---t------------------------------------------------------------------------- Frbm: Brenda Holton / ADMO1 To: Penny Hodge / ADMO1 Subject: fwd: agenda item ---------------------------------------------------------------------------- ===NOTE====------=====1/22/97==3:OOpm=====__________________________________ Penny, the 1/28 is my meeting and Mary Allen gave me a copy of E-mail about report from Schools, Homer Duff, that Brenda C. sent you to review. Is this ready for 1/28 agenda. ECH wants to see everything he can tomorrow. Thanks Fwd=by:=Penny=Hodge=/=1/22/97==3:52pm_______________________________________ Fwd to: Brenda Holton / ADMOl ............................................................................ I sent it back to Homer once already for more info. If Elmer feels that the school board reports are incomplete, I think he needs to send them back to them. I try but it is really up to the schools to get them together. PS The latest version from Homer is "significantly" better than the first! Fwd=by:=Brenda=Holton=l/23/97==8:06am_______________________________________ Fwd to: Penny Hodge / ADMOl ............................................................................ Thanks for the information. We never received a copy of the board report at all. Do they want it for the 1/28 agenda. If so, could I have a copy of the report you have. Fwd=by:=Penny=Hodge=/=1/24/97==9:02am_______________________________________ Fwd to: Brenda Holton / ADMO1 ............................................................................ I did not keep the draft copy he showed me earlier this week. However, he attached it to his noteworks file he sent Mary Allen. If she does not have it, you may want to call him if it's not too late to get it on the 28th meeting. If it is, just tell him so. 7 ~/ ~•a ,. ~ ~x. `' '. f 1 Page: 1 Printed by Brenda Holton / ADMO]: 2/21/97 4:27pm ---=----------------------------------- From: Brenda Chastain / RCS01 CONFIRMED To: Mary Allen / ADM01 Subject: fwd: Agenda Item --------------------------------------- ===NOTE====------=====1/21/97==1:43pm== Homer Duff sent a board report for Penny Hodge to preview and to forward to you to be placed on your next agenda. If you have not received this, please call Penny or Mr. Duff. Fwd=by:=Mary=Allen=/==1/21/97==3:28pm== Fwd to: Brenda Chastain / RCSO1, Brenda Holton / ADMO1 ....................................... Thanks for the info. We'll check Penny --------------------------------------- Page: 1 Printed by Mary Allen / ADMO1 1/24/97 4:37pm From: Homer Duff / RCSOl To: Mary Allen / ADMO1 Subject: fwd: Board Item --------------------------------------- ===NOTE====------=====1/24/97=11:OOam== I am attaching the file. Please advise if you get it. Thanks It could go on the next Board agenda. Fwd=by:=Mary=Allen=/==1/24/97==1:57pm== Fwd to: Homer Duff / RCSO1 ....................................... Got the file and have scheduled it for February 11. Won't know until closer to that date whether it will be on Consent Agenda or not. Fwd=by:=Homer=Duff=/==1/24/97==2:18pm== Fwd to: Mary Allen / ADMO1 ....................................... I am teaching a County in-service class from 3:00 to 5:30 each Tuesday. It would be great if this routine item could be on the consent agenda. Let me know. Thanks for your help. Page: 1 Printed by Mary Allen / ADM01 1/22/97 11:39am From: Mary Allen / ADMO1Confirm receipt To: BRM @ PSTHASTE (BETTY MCCRARY) Subject: Certificate-Marathon Oil --------------------------------------- ===NOTE________________________________ Elmer passed on to me your request for recognition of Maraton Oil for their assistance with fuel oil. I have scheduled that recognition for 3 p.m. on Feb. 11. Is that O.K. with you? Let me know. --------------------------------------- Page: 1 Printed by Mary Allen / ADM01 1/OS/97 3:lOpm From: Elmer Hodge / ADMO1 To: Mary Allen / ADMO1, Mary Hicks / ADM01 Subject: fwd: Work Session With Trans. Safety Comm. ---------------------------------------===NOTE====______=====1/08/97==2:14pm== Please include for the Feb. 11, 1997 meeting a short meeting with the Transportation Safety Commission. Jim Martin is the chair and would like 15 minutes to brief the BOS on the purpose and plans of their operation. His number is 890-1323 if you need it. I have already scheduled it with him. Tks. Fwd=by:=Mary=Allen=/___________________ Fwd to: Elmer Hodge / ADMO1 ....................................... I'll add to the Feb. ~' agenda. --------------------------------------- Page: 1 O~ EtOANp~~ ~ ,A i Z ', ~ 2 o. F a• 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 TO: FROM: DATE: SUBJECT: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 MEMORANDUM Elmer Hodge Harry Nickens ~ ~ ~;~ December 17,1996 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOWNS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 BUDGET COMMITTEE CITIZEN INVOLVEMENT AND TRANSPORTATION SAFETY COMMISSION Jim Martin at 890-1323 has indicated an interest in at my insistence in serving on the Budget Committee as a citizen representative. He is a member of the Transportation Safety Commission for the County, and he and I have discussed the possibility of having that Commission meet with the County Board at the second or fourth Tuesday meeting in February: Please discuss both of these with me at our December 17th meeting. HCN/bjh cc: Mary Allen C~~ixx~~~ ~# ~.a~x~~~te ~ ®R~yded aa~r C //~~ ,1 ~~ .ti , , U .~ ~ r° is * , .~"Ya t . ~~ '_.~ n C C !~ interoffice `~-- M E M O R A N D U M*****ROANOKE COUNTY BOARD OF SUPERVISORS to: Elmer C. Hodge from Harry C. Nicken ~/ ~J ~~ subj: Bandy Road ~ date: December 26, 1996 At the October 22 Board meeting, I asked that you contact VDOT relative to increasing the speed on Bandy Road from 25 miles per hour to 35 or 40 mph. Since we are now approaching January, I'm just checking to see if you have heard from them and what the status is. _~~ ~~.~ - /~ ~`~~ ~~ Printed by Mary Allen / ADMO1 2/05/97 From: Mary Allen / ADMO1Confirm receipt To: Craig Hatmaker / MIS02 Subject: fwd: CHRIS MUSE --------------------------------------- ===NOTE====------=====2/05/97==9:43am== Wanted to let you know that Chris Muse will be coming to Board meeting on 2/11 and speaking under Citizen Comments about his Roanoke Valley Community Web Page. You may want to be there to answer questions. I understand that you have h discussions (?) with him. ~ .. l Fwd=by:=Craig=Hatmaker2/05/9 • Fwd to: Mary Allen / ADMO1 ~,~.~ Thanx•for.the•info...We.curr °~~,~ his site. Mr.Muse has made judgement regarding a letter Hodge about me, for which he apologized. He has also cha _ ~/_ _ to respect the concerns of s supporters. He has demonstr ~~'~'~'""'~"~ .. ability to learn from mistak 10:12am ~' - "'m'om`; , .. , . ~ , ~ . w. expect he will do well. ~~ Fwd=by:=Mary=Allen=/===_____ ... ,, Fwd to: Craig Hatmaker / MIS02, Elmer Hodge / ADMO1 ....................................... I expect that he may be asking for "official" support from the Board of Superviosrs but I'm glad there's no problem between you and him. Page: 1 ~V\ ~y T ROANOKE COUNTY TRANSPORTATION SAFETY COMMISSION January 17, 1997 Dear Friends: ~' ~- The next meeting of the Roanoke County Transportation Safety Commission will be a joint meeting with the Board of Supervisors on Tuesday, February 11, 1997, at 5:30 p.m. The meeting will take place in the Board Meeting Room, First Floor, Roanoke County Administration Building, 5204 Bernard Dr., S.W. Sandwiches will be provided. I hope everyone will be able to attend. This meeting will be an opportunity to coordinate our goals with those the Board of supervisors has in mind for us. Please also come prepared to elect new officers. Think seriously about serving as an officer yourself or suggesting someone you would like to elect. Please R.S. V.P. to me at 890-1323. If no one answers, please leave a message. I look forward to seeing everyone on February 11th ! Sincerely, '~1- James C. Martin, Chairman Roanoke County Transportation Safety Commission cc: Elmer C. Hodge Printed by Mary Allen / ADMO1 2/.05/97 2:25pm From: Mary Allen / ADMO1Confirm receipt To: Brenda Holton / ADMO1 Subject: --------------------------------------- ===NOTE________________________________ If James Martin calls when I'm not here - he is chairman of the Transportation Safety Commission and I left a message for him. I just want to confirm that the committee will be attending the meeting on 2/11 AND to tell him that they will meet in 4th floor conference room (across from elevator). He thought they were meeting on 1st floor. JAMES MARTIN Page: 1 February 6, 1997 11:58 a.m. MA Susan Williams, Executive Director, League of Older Americans, called today about one year term of Frances R. Holsinger for the LOA Advisory Council which expires March 31, 1997. T'he County will need to appoint someone else since Mrs. Holsinger has moved to the City of Roanoke. LOA is going to appoint her to the Advisory Council but not as government member. She also advised that Murry White is going off the Board of Directors when his term expires March 31, 1997. This is a three year term and LOA makes a recommendation to the County for approval. After the LOA nominating committee meets, they will send us letter with recommendation. At this time, she thinks it will be Elizabeth Bogle so she asked that we not appoint her as the County representative. Brenda O~ ROANp~~ ~ ' ~ 9 z c~ ~ ~ 2 J ,~`' j 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 (~~~xxt#~ ~~ ~.a~t~o~~e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 February 12, 1997 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. ' CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Rev. Joseph A. Keaton Central Baptist Church 1502 Staunton Avenue, NW Roanoke, VA 24017 Dear Rev. ton On behalf of the thank you for offering the February I1, 1997. Board of Supervisors, I would like to invocation at our meeting on Tuesday, We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. With kindest regards, r Bob L. Johnson, Chairman Roanoke County Board of Supervisors ® R Paper