HomeMy WebLinkAbout3/11/1997 - Regular (2)Working document - subject to revision
ROANOKE COUNTY BOARD OF SUPERVISORS
ACTION AGENDA
MARCH 11,1997
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced.
/ndividua/s with disabi/ities who require assistance or special arrangement in
order to participate in or attend Board of Supervisors meetings or other
programs and activities sponsored by Roanoke County, p/ease contact the Clerk
to the Board at (540) 772-2005. We request that you provide at /east 48-
hours notice so that proper arrangements maybe made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call.
2. Invocation: John M. Chambliss
Assistant County Administrator
3. Pledge of Allegiance to the United States Flag.
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE
ORDER OF AGENDA ITEMS
BL.T -ADDED ITEM E-3~ RESOLUTION APPROVING OPTION TO
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND
AWARDS
D. BRIEFINGS
E. NEW BUSINESS
1. Authorization to set the following tax rates: (Brent
Robertson, Budget Manager)
a. Order setting the real estate tax rate at $1.13 per
$100 assessed valuation.
0-031197-1
HCN MOTION TO APPROVE ORDER
IZB~
b. Order setting the personal property tax rate at $3.50
per $100 assessed valuation and machinery and tools
tax rate of $3.00 per $100 assessed valuation.
0-031197-2
HCN MOTION TO APPROVE ORDER
~~
2. Authorization to execute a contract with American Electric
Power for the purchase of electricity. (Gary Robertson,
Utility Director)
a
HCN MOTION TO APPROVE CONTRACT
I.T~.~
HCN REnLTESTED TIiA_T THE COUNTY ~1yD SCHOOLS CONDUCT A
SLT_R_VEY TO FURTHER REDUCE ELECTRICITY COSTS.
3. Request for approval of the Parks and Recreation Public
Use Manual for Sports Organizations and Community
Users. (Pete Haislip, Director of Parks and Recreation)
4. Resolution approving an option to purchase agreement with
Koppers Industries for approximately 0.17 acres along with
certain easements on the west side of the private portion of
Garman Road and authorizing the exercise of said option
for road improvements as part of the Kroger expansion
project. (Tim Gubala, Economic Development Director)
R-031197-4
FFH MOTION TO APPROVE F,Sn
I~L~
5. Resolution approving an option to purchase agreement with
Glenn-Mary Associates for approximately 463.13 acres for
the location of a proposed Roanoke County Business Park
and appropriating the funds. (Tim Gubala, Economic
Development Director)
R-031197-5
FEH MOTION TO APPROVE RFSO
~~
F. OLD BUSINESS
G. REQUESTS FOR WORK SESSIONS
3
1. Request for Budget Work Session on March 25, 1997 with
Volunteer Fire and Rescue Chiefs. (Brent Robertson,
Budget Manager)
2. Request for Budget Work Session on March 25, 1997 with
Human, Social, Cultural and Tourism Agencies. (Brent
Robertson, Budget Manager)
H. PUBLIC HEARING
1. Public Hearing and adoption of a resolution concerning
acquisition of and immediate right-of-entry to a 1.14 acre
parcel of land and related slope easements of .11 acre
parcel of land located east of Garman Road (Route 929)
and north of the N&W Railway, being owned by Country
East, L.L.C., a Virginia Limited Liability Company. (Paul
Mahoney, County Attorney)
R-031197-6
FFH MOTION TO APPROVE RESO
IIB~
NO PEOPLE SPOKE
I. FIRST READING OF ORDINANCES
1. Ordinance authorizing the execution of a lease agreement
for office space for the Department of Social Services.
(John Chambliss, Assistant County Administrator)
VOTE FOLLOWING EXECUTIVE SESSION
HCN MOTION TO APPROVE 1ST READING
2ND - 3/25/97
C
4
J. SECOND READING OF ORDINANCES
1. Ordinance authorizing the transfer of 3.0 acres, being lots
15, 16 and the western 70 feet of Lot 14 of Fort Lewis
Estates to the Industrial Development Authority for
conveyance to Kroger as part of the Kroger expansion
project. (Tim Gubala, Economic Development Director)
2. Ordinance granting a private water line easement across
property owned by Roanoke County to Neysa M. Luckado.
(Gary Robertson, Utility Director)
0-031197-8
~~BE MOTION TO APPROVE ORD.
3~$~
3. Ordinance to rezone 11.05 acres from R-1 to R-3 to
construct residential condominiums, located on the south
side of Electric Road between McVitty Road and Electric
Road, Windsor Hills Magisterial District, upon the petition
of Radford & Company. (Terry Harrington, Planning &
Zoning Director) (CONTINUED FROM FEBRUARY 25,.
199
HCN ASKED THAT STAFF CONTACT VDOT AND REQUEST IN
WRITING THEIR RESPONSE THAT "NO U-TURN" SIGNS WOULD NOT
BE INSTALLED AND THAT STAFF GET MORE INFORMATION ON
THEIR COMPUTER MODEL
5
K. APPOINTMENTS
1. League of Older Americans -Advisory Council
2. League of Older Americans -Advisory Board
3. Social Services Advisory Board
L. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA
ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND
WILL BE ENACTED BY ONE RESOLUTION IN THE FORM
OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED,
THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
8 031197-9
FM MOTION TO APPROVE
iZR~
1. Approval of Minutes -January 28, 1997, February 11,
1997.
2. Acceptance of a grant by the Police Department for Police
Mountain Bicycles.
A-031197-9.a
3. Request to appropriate state funds for Public Assistance
for the Department of Social Services.
A-031197-9.b
4. Adoption of a resolution of appreciation upon the
6
retirement of the Honorable G. O. Clemens, Judge of the
23rd Judicial Circuit.
5. Resolutions of Appreciation upon the retirements of
Charles Swain, Parks & Recreation; Eugene Hart, Police
Department; Mason Ferris, Utility Department; and Jerry
Delong, Sheriff s Office; and Reva June Adams, Sheriff s
Office.
6. Request for $800 appropriation to the School Grant Funds
from the Virginia Commission of the Arts.
M. REPORTS AND INQUIRIES OF BOARD MEMBERS
~.pPrvis or Harrison• Asked about the digging on West Main Street
and when a r etention fond will be constructed at Richfield Arnold Covey
responded tha t the retention pond is being constructed now (21 Wished the
Bo3~ basketbal l team success in their game.
. i pervisor Eddy• (11 Asked if anyon e planned to attend the public
h ari on March 28 on regional strategic pl a nning BIT advised he planned
to attend (2) Read an article in the NACO n ewspaper on a program where
~n~a~ governments are offering work to he l p senior citizens pay for their
proffer y taxes ECH will contact the localit y to see how the program works
and if it could be feasible in Roanoke C o unty (~Z Reviewed General
'
Assembly legislation outlined in Paul Mahon ~y s memorandum.
. ~pervisor Johnson• Announced that the Boar d met with Roanoke City
f:m~nril fnr lunch and to discuss issues todav~ and plan to schedule similar
m - ing~s with the Vinton Town Council and Salem City Council in the near
N. CITIZENS' COMMENTS AND CO1~I]VIITNICATIONS
O. REPORTS
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Treasurer's Statement of Accountability per Investments
and Portfolio Policy as of February 28, 1997.
5. Statement of Revenues and Expenditures as of January 31,
1997.
6. Progress Report on the Comprehensive Plan.
7. Status Report on the Dixie Caverns Landfill cleanup.
8. Status Report on joint Health Insurance Project
P. EXECUTIVE SESSION pursuant to the Code of Virginia Section
2.1-344 A (3) consideration of the acquisition or use of real estate
for public purposes, Va. Tech Farm; 2-1-344 A (3) disposition of
public property, well lot; 2.1-344 A (7) consultation with legal
counsel and briefings by staff pertaining to specific legal matter.
8
FM MOTION TO GO INTO EXECUTIVE SESSION AT 4:55 P.M.
C
Q. CERTIFICATION OF EXECUTIVE SESSION
R. WORK SESSIONS
1. Joint Budget Work Session with the School Board (6:00
p.m.)
2. Budget Work Session
a. Vehicle Replacement
b. Maintenance Projects
c. Team Priorities
9
S. ADJOURNMENT TO: 7.00 P. M. ON MARCH 17, 1997 AT THE
BRAMBL.ETON CENTER 3738 BRA_MBLETDN AVENUE,_EQR_
THE PURPOSE OF A IOINT MEETING WITH THE SCHOOL
BOARD AND THE BLUE RIBBON COMMISSION.
io
OF ROANp~~
ti ~~ ~
z c~
1838
ROANOKE COUNTY BOARD OF SUPERVISORS
AGENDA
MARCH 11, 1997
t~wxr a~ n¢ au~e ~
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced.
/ndividua/s with disabilities who require assistance or special arrangement in
order to participate in or attend Board of Supervisors meetings or other
programs and activities sponsored by Roanoke County, p/ease contact the Clerk
to the Board at (5401 772-2005. We request that you provide at /east 48-
hours notice so that proper arrangements maybe made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call.
2. Invocation: Dr. M. Douglas Newman
Evangelism Minister
Cave Spring United Methodist Church
3. Pledge of Allegiance to the United States Flag.
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE
ORDER OF AGENDA ITEMS
i
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND
AWARDS
D. BRIEFINGS
E. NEW BUSINESS
1. Authorization to set the following tax rates: (Brent
Robertson, Budget Manager)
a. Order setting the real estate tax rate at $1.13 per
$100 assessed valuation.
b. Order setting the personal property tax rate at $3.50
per $100 assessed valuation and machinery and tools
tax rate of $3.00 per $100 assessed valuation.
2. Authorization to execute a contract with American Electric
Power for the purchase of electricity. (Gary Robertson,
Utility Director)
3. Request for approval of the Parks and Recreation Public
Use Manual for Sports Organizations and Community
Users. (Pete Haislip, Director of Parks and Recreation)
4. Resolution approving an option to purchase agreement with
Koppers Industries for approximately 0.17 acres along with
certain easements on the west side of the private portion of
Garman Road and authorizing the exercise of said option
for road improvements as part of the Kroger expansion
project. (Tim Gubala, Economic Development Director)
F. OLD BUSINESS
a
G. REQUESTS FOR WORK SESSIONS
1. Request for Budget Work Session on March 25, 1997 with
Volunteer Fire and Rescue Chiefs. (Brent Robertson,
Budget Manager)
2. Request for Budget Work Session on March 25, 1997 with
Human, Social, Cultural and Tourism Agencies. (Brent
Robertson, Budget Manager)
H. PUBLIC HEARING
1. Public Hearing and adoption of a resolution concerning
acquisition of and immediate right-of-entry to a 1.14 acre
parcel of land and related slope easements of .11 acre
parcel of land located east of Garman Road (Route 929)
and north of the N&W Railway, being owned by Country
East, L.L.C., a Virginia Limited Liability Company. (Paul
Mahoney, County Attorney)
I. FIRST READING OF ORDINANCES
1. Ordinance authorizing the execution of a lease agreement
for office space for the Department of Social Services.
(John Chambliss, Assistant County Administrator)
J. SECOND READING OF ORDINANCES
1. Ordinance authorizing the transfer of 3.0 acres, being lots
15, 16 and the western 70 feet of Lot 14 of Fort Lewis
Estates to the Industrial Development Authority for
conveyance to Kroger as part of the Kroger expansion
project. (Tim Gubala, Economic Development Director)
2. Ordinance granting a private water line easement across
3
property owned by Roanoke County to Neysa M. Luckado.
(Gary Robertson, Utility Director)
3. Ordinance to rezone 11.05 acres from R-1 to R-3 to
construct residential condominiums, located on the south
side of Electric Road between McVitty Road and Electric
Road, Windsor Hills Magisterial District, upon the petition
of Radford & Company. (Terry Harrington, Planning &
Zoning Director) ~r'ONTINUED FROM FEBRUARY 25.
1997)
K. APPOINTMENTS
1. League of Older Americans -Advisory Council
2. League of Older Americans -Advisory Board
3. Social Services Advisory Board
L. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA
ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND
WILL BE ENACTED BY ONE RESOLUTION IN THE FORM
OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED,
THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
1. Approval of Minutes -January 28, 1997, February 11,
1997.
2. Acceptance of a grant by the Police Department for Police
Mountain Bicycles.
3. Request to appropriate state funds for Public Assistance
4
for the Department of Social Services.
4. Adoption of a resolution of appreciation upon the
retirement of the Honorable G. O. Clemens, Judge of the
23rd Judicial Circuit.
5. Resolutions of Appreciation upon the retirements of
Charles Swain, Parks & Recreation; Eugene Hart, Police
Department; Mason Ferris, Utility Department; and Jerry
Delong, Sheriff s Office; and Reva June Adams, Sheriff s
Office.
6. Request for $800 appropriation to the School Grant Funds
from the Virginia Commission of the Arts.
M. REPORTS AND INQUIRIES OF BOARD MEMBERS
N. CITIZENS' COMMENTS AND COMMUNICATIONS
O. REPORTS
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Treasurer's Statement of Accountability per Investments
and Portfolio Policy as of February 28, 1997.
5. Statement of Revenues and Expenditures as of January 31,
1997.
6. Progress Report on the Comprehensive Plan.
5
7. Status Report on the Di~rie Caverns Landfill cleanup.
8. Status Report on joint Health Insurance Project
P. WORK SESSIONS
1. Budget Work Session
a. Vehicle Replacement
b. Maintenance Projects
c. Team Priorities
2. Joint Budget Work Session with the School Board (6:00
p.m.)
Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section
2.1-344 A (3) consideration of the acquisition or use of real estate
for public purposes; 2-1-344 A (3) disposition of public property,
well lot; 2.1-344 A ('n consultation with legal counsel and
briefings by staff pertaining to specific legal matter, agreement
with the Town of Vinton.
R. CERTIFICATION OF EXECUTIVE SESSION
S. ADJOURNMENT TO: 7:00 P.M. ON MARCH l7. 1997 AT THE
BRA_MBLETON CENTER,. 3738 BR~MBLETON AVENUE FOR
THE PURPOSE OF A JOINT MEETING WITH THE SCHOOL
BOARD AND THE BLUE RIBBON COMMISSION.
6
~---
AT A REGULAR MEETING OF THE BOARD OF SUPERVIBORS OF ROANORB
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 11, 1997
ORDER 031197-1 SETTING THE TA8 RATE ON REAL
ESTATE SITUATE IN ROANORE COUNTY FOR THE
CALENDAR YEAR 1997
BE IT ORDERED by the Board of Supervisors of Roanoke County,
Virginia, that the levy for the twelve-month period beginning
January 1, 1997, and ending December 31, 1997, be, and hereby is,
..................
set for a tax rate of Per one hundred dollars of assessed
..................
valuation on all taxable real estate and mobile homes classified by
§§ 58.1-3200, 58.1-3201, and 58.1-3506.B of the 1950 Code of
Virginia, as amended, situate in Roanoke County.
On motion of Supervisor Nickens to adopt the order, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
~•
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Director, Finance
Brent Robertson, Budget Manager
John W. Birckhead, Director, Real Estate Assessment
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
ACTION NO.
ITEM NUMBER ~ i ~" ~/
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DA'~E: March 11, 1997
~GE_NDA ITEM: Adoption of the Real Estate Tax Rate for the Calendar Year 1997.
COUNTY ADMINISTRATOR'S COMMENTS:
S~J. V~IMAI~ OF ~TFORMATION: The Real Estate Tax Rate for the twelve-month period beginning
January 1, 1997, and ending December 31, 1997, was advertised on February 11, and 19, 1997 at $1.13
per one hundred dollars assessed valuation. The public hearing for citizen comment on the above advertised
tax rate was held on February 25, 1997.
$TAFF~~ON~ENDATION: The proposed budget for fiscal year 1997-98 is predicated on the
current Real Estate Tax Rate; therefore, staff recommends that the Real Estate Tax Rate again be
established at the rate of $1.13 per one hundred dollars assessed valuation for the 1997 calendar year.
Respectfully submitted,
W. Brent Robertson
Budget Manager
Apr ed by,
~~
Elmer C. Hodge
County Administrator
ACTION
VOTE
Approved O Motion by:
Denied ( )
Received ( )
Referred ( )
To O
No Yes Abs
Eddy _ _ _
Harrison _ ~ _
Johnson
Nickens
..
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 11, 1997
ORDER SETTING THE TAX RATE ON REAL ESTATE
SITUATE IN ROANOKE~~.COUNTY FOR THE CALENDAR
YEAR 1997 ~~
BE IT ORDERED by the Board of Supervisors of Roanoke County,
Virginia, that the levy for the twelve-month period beginning
January 1, 1997, and ending December 31, 1997, be, and hereby is,
...................
set for a tax rate of per one hundred dollars of assessed
...................
valuation on all taxable real estate and mobile homes classified by
§§ 58.1-3200, 58.1-3201, and 58.1-3506.B of the 1950 Code of
Virginia, as amended, situate in Roanoke County.
c:\rp5l~genda\generelUeirele.rc
f
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD THE ROANORE COUNTY ADMINISTRATION CENTER
ON TIIESDAY, MARCH 11, 1997
ORDER 031197-2 SETTING THE TAB LEVY ON ALL
CLASSES OF PERSONAL PROPERTY BITUATE IN
ROANORE COUNTY FOR THE CALENDAR YEAR 1997
BE IT ORDERED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the levy for the twelve-month period beginning
January 1, 1997, and ending December 31, 1997, be, and hereby is,
...................
set for a tax rate of per one hundred dollars of assessed
...................
valuation on all taxable, tangible personal property, excluding all
those classes of household goods and personal effects as are
defined in §§ 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia,
as amended, but including the property separately classified by §§
58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of
Virginia, as amended, of public service corporations based upon the
assessed value thereof fixed by the State Corporation Commission
and duly certified.
2. That there be, and hereby is, established as a separate
class of personal property in Roanoke County those items of
personal property set forth in § 58.1-3506 of the 1950 Code of
Virginia, as amended, and adopted by Ordinance No. 121592-11, and
generally designated as Motor Vehicles for Disabled Veterans.
3. That the levy for the twelve-month period beginning
January 1, 1997, and ending December 31, 1997, be, and hereby is,
set at fifty (50=k) percent of the tax rate established in paragraph
1 for the taxable, tangible personal property as herein established
1
as a separate classification for tax purposes and as more fully
defined by § 58.1-3506 of the 1950 Code of Virginia, as amended,
and generally designated as Motor Vehicles for Disabled Veterans.
4. That there be, and hereby is, established as a separate
class of personal property in Roanoke County those items of
personal property set forth in § 58.1-3507 of the 1950 Code of
Virginia, as amended, and generally designated as machinery and
tools.
5. That the levy for the twelve-month period beginning
January 1, 1997, and ending December 31, 1997, be, and hereby is,
...................
set for a tax rate of ~Q per one hundred dollars of assessed
...................
valuation on all taxable, tangible personal property as herein
established as a separate classification for tax purposes and as
more fully defined by § 58.1-3507 of the 1950 Code of Virginia, as
amended, and generally designated as machinery and tools.
On motion of Supervisor Nickens to adopt the order, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
`YYZQ,~-~ ,~ J
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Director, Finance
Brent Robertson, Budget Manager
John W. Birckhead, Director, Real Estate Assessment
Alfred C. Anderson, Treasurer
R. Wayne Compton, Commissioner of Revenue
2
,.
ACTION NO.
ITEM NUMBER ~'"'"' ~~ 6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOI~E
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEET~~~ATE: March 11, 1997
AGE~TlI ITEM: Adoption of the Personal Property and Machinery and Tools Tax Rates for the
Calendar Year 1997.
~OUNT~ ADMINISTI~ATOIZ'S CO1~ VI~NTS:
SIINIlVIARY OF INFORMATION: The Personal Property Tax Rate for the twelve-month period
beginning January 1, 1997, and ending December 31, 1997, was advertised on February 11, and 19, 1997
at $3.50 per one hundred dollars assessed valuation. The Machinery and Tools Tax Rate was also
advertised on the above dates at $3.00 per one hundred dollars assessed valuation. The public hearing for
citizen comment on the above advertised tax rates was held on February 25, 1997.
STAFF RECOMMENDA~'ION: The proposed budget for fiscal year 1997-98 is predicated on the
current Personal Property and Machinery and Tools Tax Rates; therefore, staff recommends that the
Personal Property Tax Rate again be established at the rate of $3.50 per one hundred dollars assessed
valuation and the Machinery and Tools Tax Rate at $3.00 per one hundred dollars assessed valuation for
the 1997 calendar year.
Respectfully submitted,
W. Brent Ro ertson
Budget Manager
Approved by, / n
~~~ i~~
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved () Motion by: No Yes Abs
Denied () Eddy _
Received O Harrison _ ~ ._
Referred () Johnson ~ _
To () Minnix _.
_ Nickens _ ._._
~`-1.6
~.i, ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, MARCH 11, 1997
ORDER SETTING THE TAX LEVY ON ALL CLASSES OF
PERSONAL PROFERTY SITUATE IN ROANOKE COUNTY
FOR THE CALENDAR 'YEAR 1997
BE IT ORDERED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the levy for the twelve-month period beginning
January 1, 1997, and ending December 31, 1997, be, and hereby is,
...................
set for a tax rate of Q per one hundred dollars of assessed
...................
valuation on all taxable, tangible personal property, excluding all
those classes of household goods and personal effects as are
defined in §§ 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia,
as amended, but including the property separately classified by §§
58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of
Virginia, as amended, of public service corporations based upon the
assessed value thereof fixed by the State Corporation Commission
and duly certified.
2. That there be, and hereby is, established as a separate
class of personal property in Roanoke County those items of
personal property set forth in § 58.1-3506 of the 1950 Code of
Virginia, as amended, and adopted by Ordinance No. 121592-11, and
generally designated as Motor Vehicles for Disabled Veterans.
3. That the levy for the twelve-month period beginning
January 1, 1997, and ending December 31, 1997, be, and hereby is,
set at fifty (50~) percent of the tax rate established in paragraph
1 for the taxable, tangible personal property as herein established
as a separate classification for tax purposes and as more fully
.- ..._
--r.~
defined by § 58.1-3506 of the 1950 Code of Virginia, as amended,
and generally designated as Motor Vehicles for Disabled Veterans.
4. That there be, and hereby is, established as a separate
class of personal property~in Roanoke County those items of
personal property set forth in § 58.1-3507 of the 1950 Code of
Virginia, as amended, and generally designated as machinery and
tools.
5. That the levy for the twelve-month period beginning
January 1, 1997, and ending December 31, 1997, be, and hereby is,
...................
set for a tax rate of #~ per one hundred dollars of assessed
_.
valuation on all taxable, tangible personal property as herein
established as a separate classification for tax purposes and as
more fully defined by § 58.1-3507 of the 1950 Code of Virginia, as
amended, and generally designated as machinery and tools.
c:\rp5l~egenda\generel\isxrele.pp
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COIINTY,
VIRGINIA, HELD AT THE ROANORB COIINTY ADMINISTRATION CENTER ON
TUESDAY, MARCH 11, 1997
RESOLIITION 031197-3 APPROVING AND AIITHORIZING THE
EBECIITION OF A CONTRACT FOR THE PIIRCHASE OF ELECTRICITY
FROM AMERICAN ELECTRIC POWER
WHEREAS, Roanoke County and American Electric Power desire to
enter into a three year contract commencing July 1, 1996 for the
purchase of electricity for public purposes; and,
WHEREAS, Roanoke County has benefitted from the professional
assistance and expertise of the Virginia Municipal League and
Virginia Association of Counties Steering Committee in negotiating
a contract for electricity with American Electric Power for
political subdivisions and public authorities in this service area;
and,
WHEREAS, the VML/VAC Steering Committee strongly recommends
the contract negotiated, since the rates negotiated by it result in
significant savings for all participating localities; and,
WHEREAS, this contract establishes rates for general service,
utility pumping and outdoor lighting/street lights.
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA:
1) That the three year contract commencing July 1, 1996 for
the purchase of electricity from American Electric Power is hereby
approved and accepted.
2) That the County Administrator is hereby authorized to
execute this contract on behalf of the Board of Supervisors and
Roanoke County, upon form approved by the County Attorney.
1
. ~ ~ .
On motion of Supervisor Nickens to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Al en, Clerk
Roanoke County Board of Supervisors
cc: File
Gary Robertson, Director, Utility
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Director, Finance
2
ACTION #
ITEM NUMBER G
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 11, 1997
AGENDA ITEM: Authorization to Execute a Contract with American Electric Power for the
Purchase of Electricity
COUNTY ADMINISTRATOR'S COMMENTS: i ,,/~~~~
BACKGROUND:
The VML/VACO Steering Committee was established to negotiate reduced electric service charges
with American Electric Power (AEP) for the local governments. Roanoke County's current contract
with AEP was approved in 1994 and expired June 30, 1996. At that time AEP proposed anewthree-
year contract with rates frozen at their present level.
The steering committee met on June 4, 1996 to discuss the new contract. After reviewing financial
information, the committee felt that a rate reduction was appropriate and voted to pursue negotiations
with AEP for a new contract.
The Roanoke County Board of Supervisors voted at its August 13, 1996 meeting to appropriate
$9,735 for our share of the cost of a utility consultant, legal fees, and other expenses associated with
the negotiations.
SUMMARY OF INFORMATION:
After several months of negotiations, the committee has reached an agreement with AEP for a new
contract. The highlights of the new contract are as follows:
(1) Contract Term: Local governments will be offered new contracts for athree-year term
beginning July 1, 1996 through June 30, 1999.
(2) Change in Rate Desien: The rates have been redesigned to provide local governments with
an o t.~ Tonal demand rate for each of the rate schedules. Each account will choose between
the flat rate account or demand rate account.
...~
Accounts staying with a flat rate, will receive a 10.56% rate reduction. Accounts able to
utilize the demand rate will receive reductions in excess of 14%. The overall rate reduction
will be 14%.
(3) Rate Implementation: The new rates will be implemented for the billing cycle that begins
February 28, 1997. AEP representatives will be meeting with each customer to review their
accounts. Each customer will then notify AEP if they wish to switch any accounts to the
demand rates.
(4) Credi :The rates are retroactive to July 1, 1996. Credits will be initiated at the end of
March 1997.
(5) Street Light Rates: Rates on the municipal street light schedule will have a 2% reduction in
rate.
Contracts are being prepared at this time and will be presented to the County Administrator in the
near future by AEP.
FISCAL IMPACT:
Roanoke County spent almost $870,000 for electricity in fiscal year 1995-1996 (exclusive of
schools). Roanoke County investment of $9,735 should result in an annual savings between $91,000
and $122,000 per year with this new contract.
STAFF RECOMMENDATION:
Staff recommends that the County Administrator be authorized to execute the new contract with
AEP.
SUBMITTED BY:
Gary Robe son, P.E.
Utility Director
ACTION
Approved () Motion by:
Denied ( )
Received ( )
Referred
to
APPROVED:
Elmer C. Hodge
County Administrator
VOTE
No Yes Abs
Eddy _ _
Harrison _ _ _
Johnson _ _
Minnix _ _
Nickens
~~~~
A'I' A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
' VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MARCH 11, 1997
RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A
CONTRACT FOR THE PURCHASE OF ELECTRICITY FROM AMERICAN
ELECTRIC POWER
WHEREAS, Roanoke County and American Electric Power desire to
enter into a three year contract commencing July 1, 1996 for the
purchase of electricity for public purposes; and,
WHEREAS, Roanoke County has benefitted from the professional
assistance and expertise of the Virginia Municipal League and
Virginia Association of Counties Steering Committee in negotiating
a contract for electricity with American Electric Power for
political subdivisions and public authorities in this service area;
and,
WHEREAS, the VML/VACo Steering Committee strongly recommends
the contract negotiated, since the rates negotiated by it result in
significant savings for all participating localities; and,
WHEREAS, this contract establishes rates for general service,
utility pumping and outdoor lighting/street lights.
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA:
1) That the three year contract commencing July 1, 1996 for
the purchase of electricity from American Electric Power is hereby
approved and accepted.
2) That the County Administrator is hereby authorized to
execute this contract on behalf of the Board of Supervisors and
Roanoke County, upon form approved by the County Attorney.
C:\OFFICE\ W PWIN\ WPDOCS\AGENDA\GENERAL\APCO.RFS
1
c
ACTION NO. _
ITEM NUMBER "'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MF.F. N DATE: March 11, 1997
ACiF A ITEM: Roanoke County Parks and Recreation Department
Public Use Manual for Sports Organizations and Community Users
COUNTY AD INISTR_ATOR'S COMMENTS:
~~~~~
~~
BACKGROUND: The development of the Community Use Manual was initiated by department
staff to provide a policy and procedural guide for the community use of Roanoke County Parks
and Recreation facilities, athletic fields, and parks. The Parks and Recreation Advisory
Commission appointed a subcommittee to work with staff on this project and has been actively
involved in its development. The manual was then presented to the full Advisory Commission
followed by numerous meetings between staff and presidents of the youth recreation clubs. It has
also been reviewed by the County Attorney and the Risk Manager. On July 9, 1996, the Board
of Supervisors reviewed the manual for the first time in a work session. The Board directed staff
to determine if general liability insurance and directors' insurance was necessary. They also
requested that the manual be reviewed by the School Administration. These issues are addressed
in the Summary of Information below.
SiT ARY OF INFORMATION: The manual establishes the basic level of services to be
provided by the Parks and Recreation Department, and provides a framework for the management
of the department's facilities. The procedures enable staff to provide uniform administration of
the process and equitable treatment of our customers in the operation of instructional programs,
special events, sports leagues, sports tournaments, and rentals. It establishes the scheduling
policies to make optimum use of our facilities. It also defines participation guidelines to help staff
manage their budgets and determine future facility needs. These standards help ensure the
protection of facilities and the provision of quality programs.
At the July 9 work session, the Board requested that staff review the requirements for a sports
organization to be sanctioned by our department to determine if general liability insurance and
directors' insurance was necessary. Section IV on page 3 of the manual outlines these
requirements. Following the work session, staff asked the County Attorney and the Risk Manager
to review this item.
~~
The County Attorney strongly recommends that our policy require sports organizations to have
general liability insurance and officers' and directors' insurance. This insurance requirement is
primarily designed to protect the County, and by protecting the County, it also protects the County
taxpayer. Insurance also protects the sports organization and its individual members from personal
financial catastrophe.
The Risk Manager researched whether the sports organizations may purchase insurance coverage
through the County's insurance coverage. There is no insurance to purchase since the County is
self-insured for purposes of workers' compensation and general liability. The volunteers of the
sports organizations are not employees of the County and are not volunteers which are controlled
by the local government, such as firefighters. The volunteers and officers of the organizations are
controlled by the organizations. We function as partners in the provision of youth sports in
Roanoke County.
Section 15.1-7.3:1 of the State Code authorizes a local governing body to provide liability
insurance or self-insurance for its officers, employees or volunteers, including a commission or
board "~reate~l or controlle-~ by the local gov rning bodv." The degree of direction and control
necessary to be exercised by the County over these organizations in order to manage these risks
for purposes of "insurability" is so great it would practically destroy the independent, volunteer
nature of these organizations.
The Board also requested that the Roanoke County School Administration review the manual.
This was completed and the school administration expressed no concerns and approved the policy
manual.
FISCAL IMPACT: None.
STAFF E('Or~IlViENDATION: Staff recommends that the Board of Supervisors adopt the Public
Use Manual for Sports Organizations and Community Users as presented.
Respectfully submitted,
Pete Haislip
Director
ACTION
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by:
Approv by,
~~
Elmer C. Hodge
County Administrator
VOTE
No Yes Abs
Eddy - - -
Harrison - - -
Johnson - - -
Minnix - - -
Nickens _ _ -
" .~
ROANOKE COUNTY
PARKS AND RECREATION DEPARTMENT
PUBLIC USE MANUAL FOR
SPORTS ORGANIZATIONS
AND COMMUNITY' USERS
FINAL llRAFT:
March, 1997
' Roanoke County
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Community Use Manual
' for Sports Organizations
and Community Users
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Purpose
' The Roanoke County Parks and Recreation Department encourages
community use of facilities for the recreational pursuits of its residents,
businesses, and organizations. The purpose of this manual is to provide the
community and staff with uniform administration of the process and equitable
treatment of our customers.
The Department is committed to providing assistance and reasonable
accommodations for qualified individuals with disabilities to access services
and programs offered by the department. In accordance with the Americans
with Disabilities Act, Roanoke County Department of Parks and Recreation
' shall ensure that services, programs, benefits and activities of the agency are
accessible to qualified individuals with disabilities and that no individual,
regardless of their disabilities, shall be discriminated against in the pursuit and
enjoyment of services offered.
' Also, in accordance with the Americans with Disabilities Act, Roanoke
County Department of Parks and Recreation shall not allow community use of
;' it's facilities by individuals, businesses, or organizations who discriminate
against individuals with disabilities. Therefore, every reasonable effort shall
' be made by individuals using Roanoke County Parks and Recreation
Department property to provide adaptations and accommodations for qualified
' individuals with disabilities.
1
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CONTENTS
Section I -Policy ............................................................................................. 1
Section II -Authority ...................................................................................... 1
Section III -Permissible Activities ................................................................. 3
Section IV -Athletic Program Sanctioning .................................................... 3
Section V -Requirements For Sanctioned Organizations ............................. 3
Section VI -Priority of Us .............................................................................. 6
Section VII -Facility Use Permit Process ...................................................... 8
Section VIII -Fee/Charges ............................................................................. 8
Section IX -Sports Facility Scheduling and Standards for Usage .............. 10
Section X -Basic Level of Services ............................................................. 13
Section XI - Cancellations/Use Restrictions ................................................ 16
Section XII -Limitations .............................................................................. 18
Section XIII -Liability Responsibility ......................................................... 19
Section XIV -Hours of Usage ...................................................................... 19
Section XVI -Fund Raising Activities ......................................................... 22
Section XV -General Guidelines ................................................................. 20
Section XVII -Picnic Shelter Reservations ................................................. 23
APPENDICES TO BE ADDED TO APPROVED FINAL COPY
I. Policy
The use of athletic facilities, park pavilions, open space, and recreation centers
will be encouraged for activities contributing to the development of
individuals through skill development, social interaction and wholesome fun.
These facilities will generally be made available to the community and athletic
organizations outside regularly scheduled activities or commitments of the
Parks and Recreation Department. The use of facilities by commercial
organizations must be specifically approved by the person(s) designated under
Section II Authority. Use of facilities by commercial organizations or by
private individuals for the sole purpose of advertising or exhibiting of
commercial products or services is prohibited except as specifically authorized
in other provisions of this manual. Use of facilities by any organization will
comply with Federal, State and County laws and regulations including
licensing requirements.
II. Authority
In accordance with the April 25, 1989, Public Park Use Ordinance of the
County of Roanoke, Ordinance # 42589-8, Chapter 15, the Roanoke County
Parks and Recreation Department has the authority to regulate the uses,
procedures, and associated fees for the public use of all lands and facilities
under its control.
A. The Assistant Director of Parks or his designee is authorized to grant
approval and to schedule the use of athletic fields, picnic pavilions,
open space, the Equestrian Center and other park amenities in
accordance with the policies found within this manual. Such use will be
approved through the provision of Park Special Use permits, picnic
pavilion reservations, and Equestrian Center passes.
' B. The Supervisors of Youth and Adult Athletics are authorized to
grant approval for the use of parks and school sports facilities, after
coordination with the Parks Division and the Roanoke County Schools
,~ Administration, for Parks and Recreation Department sanctioned and
sponsored sport league practice, games, and tournaments. Facility use
' will be administered through an approved Athletic Field or Facility
Permit.
No facilit; ~ ~ may be used without an approved permit issued by the
Department of Parks and Recreation.
1 III. Permissible Activities
Approved community activities may include, but are not limited to,
recreational games, instructional programs, tournaments, festivals, clinics or
concerts. Activities which do not fall into the above mentioned categories and
appear to be of questionable motive will be referred to the Director of Parks
and Recreation for review and decision.
IV. Athletic Program Sanctioning
In order for a league or team to be sanctioned it must meet the sanctioning
requirements listed below and shall apply in writing to the Director of the
Parks and Recreation Department at least twelve weeks prior to the program's
proposed starting date. The request shall include a complete description of the
proposed program, number of participants anticipated, the number and type of
facilities requested, the cost, and how the program will be funded. The
Department of Parks and Recreation shall not sanction or approve the use of
County resources or facilities by clubs or organizations which will duplicate
existing services already being provided by the Department, area recreation
clubs or the community.
The request shall include a copy of the organization's bylaws, current officers
list, and a certificate for $1,000,000 of general liability insurance listing the
County of Roanoke as additionally insured and a certificate indicating that the
club has Boards and Directors Insurance to cover the actions of their board of
directors, coaches, volunteers, and officers. Clubs will be notified in writing if
the request has been approved.
V. Requirements For Sanctioned Organizations
A. onsorship: All leagues or teams requesting use of Roanoke
County athletic facilities shall be organized or coordinated by the Parks
and Recreation Department or by a department approved and sanctioned
organization. All other use shall be by special use permit.
B. Player Eligibility:
3
• Eligibilit~ges: The eligibility age for participation in youth sports
shall be a minimum of 6 years of age and a maximum of 17. The
cut-off date to establish the age of the child is October 1 of the
current year. Roanoke County will honor an alternate cut-off date
established by Little League, Dixie League, or other sanctioning
organizations if that date does not expand the age brackets or
increase the age eligibility established by Roanoke County Parks and
Recreation.
C. Meetings: A club representative shall attend a monthly meeting of
the Youth Athletic Council and other meetings as needed to coordinate
the program with Roanoke County Parks and Recreation
D. Snort Rules and Regulations: Clubs must abide by Roanoke County
Parks and Recreation Department snort rules and regulations.
E. Teams Outside Roanoke County: Teams formed from residents
outside the boundaries of Roanoke County may interlock with Roanoke
County leagues under the following conditions:
• if that locality does not have enough teams to have a league of their
own;
• if that locality does not have enough teams in an age division;
• if Roanoke County has not reached facility or resource capacity;
' • the parks and recreation department in that locality must make a
formal request to Roanoke County Parks and Recreation to join our
leagues and receive approval.
F. Comply with all policies and procedures outlined in the Community
Use Manual.
G. Sub-leasing: No organization may sponsor or sub-lease any other
' organizations for the purpose of altering the classification or fee
schedule of such other organizations.
' H. Service Levels: Clubs shall request permission from the Parks and
Recreation Department in writing at least 12 weeks in advance of the
season to change service levels of the leagues, the club's organizational
status, or increase services which have an impact on the Parks and
' Recreation Department's facilities and budget. If approved the club
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funding is received in the general fund budget. Roanoke County is not
responsible for cost associated with unapproved changes.
' S
C. Athletic Facilities: (listed in priority order)
1. First priority in outdoor facility allocation will be given to
youth baseball/softball in the spring; youth football/soccel• in
the fall. First priority in indoor gymnasium space in the
schools will be given to youth basketball in the winter. School
use of park athletic fields will be allowed up until 5:30 p.m.
during weekdays. School use after 5:30 pm must be approved
by Special Use Permit and coordinated through the Parks and
Recreation Department at least 2 months prior to scheduled
use of the facility.
2. Second priority in outdoor facility allocation will be given to
adult slow-pitch softball in the spring, summer and fall at
Burton Fields, Whispering Pines # 1 field, and Mt. Pleasant #3
field; adult football in the fall on the Veteran's Administratio~l
and Hospital field (to be negotiated annually with the V.A.).
Second priority in indoor gymnasium space in the schools will
be given to adult basketball in the fall at RCCC School. An~~
suitably-sized athletic facilities not scheduled for sanctioned
youth leagues shall be made available to sanctioned adult
leagues for games and practices.
3. Organizations requesting use park athletic facilities for adult
athletic team tournaments must submit a written request to the
Supervisor of Adult Athletics by February 28 of each year.
Upon review and approval of the schedule, an Athletic Facility
Contract Agreement shall be executed between the department
and the organization for the facilities. A per team fee will be
assessed for each tournament which shall be submitted within
five days after the completion of the tournament.
4. AAU Youth Basketball Partnership Agreement for use of
school gymnasiums.
5. Out of season rental of athletic fields by the public will be
permitted from August 1 through October 31 for one day
events on a space availability basis. All reservations are on a
first-come first-serve basis.
6. All other requests will be considered on an individual basis
through the special use request process. Approval is contingent
on resources, ground conditions, and scope of request.
Approved requests will be assessed a fee.
7
C. Non-sanctioned Youth and Adult athletic tournaments sponsored by
individuals or organizations on County facilities shall be allowed on a
space available basis through completion of a tournament rental
application submitted to the Supervisor of the Youth or Adult Athletics
Section for review and coordination with the Assistant Director of
Parks. Approved tournaments will be assessed a per team fee and the
direct cost of the function or $75.00 per field per day and the direct cost
per field, whichever is greater. Concession and vendor operations are
not included in the rental fees. These must be approved separately and
will be required to pay the established vendor/concession fee. See the
Section XVI-G.
D. Community center rooms may be rented for meetings, events,
parties, reunions, etc. Various size and types of rooms are available to
organizations, businesses, and individuals. An application for Rental
Use may be obtained at :the facility and must be submitted at least 30
working days prior to the date of use and no later than 10 working days
prior to the events.
E. Eau~estria-n enthusiasts inay purchase a daily or an annual
membership to use the Equestrian Center at Green Hill Park. An
application for membership may be obtained at the Parks and Recreation
Department Administrative Office. The annual membership fee must be
submitted with the completed application. Upon receipt the Department
will issue a permit and a combination to the gate lock. The lock is
changed annually.
F. All other uses of County facilities may be requested on a Special Use
Application obtained through the Administrative Office. This
application is submitted to the Assistant Director of Parks for
processing. Rental fees and direct cost of the Department are assessed
to the user. Upon approval and payment of fees a Special Use Permit is
issued to the user.
' G. Picnic Pavilions may be reserved as outlined in section XVII.
' IX. Sports Facility Scheduling and Standards for Usage
These following guidelines are not meant to limit participation but simply
establishes the basic level of service the County will strive to provide to
sanctioned or non-sanctioned groups or programs.
9
B. Participant Ratios -Team rosters shall be within the following
ranges or established numbers:
basketball ............................................ 10-12 per team
baseball ................................................ 12-15 per team
cheerleading ........................................ 6 per team minimum
flag football (adult) ............................. 12 per team
football (youth) ................................... 16-32 per team
soccer (9 yrs & up) .............................. 12-22 per team
soccer (8 & under instructional) ......... 12-17 per team
softball ................................................. 12-15 per team
C. Children may participate in only one Parks and Recreation
Department sanctioned youth sports team program per season.
D. Practice and game slot allocations - In many cases the recreation
clubs are responsible for the development of practice and game
schedules. In order to provide for maximum flexibility and to ensure
the most efficient use of facilities the clubs are authorized to assign
facilities in a manner that best meets the needs of their program.
However, each club must ensure that facilities are assigned in a fair and
equitable manner and that schedules are developed that protect the
welfare and health of the children. Games and practices should end by
10:00 p.m. on school nights and no more than three practices/games per
team per week may be scheduled while school is in session. The week
shall run from Sunday to Saturday.
When disputes arise the Parks and Recreation Department has the
ultimate authority to assign fields and settle any and all disputes.
E. Participation Guidelines: For facility planning purposes and as part
of the basic level of service to be provided the community for their
general tax dollars, Roanoke County has established minimum
participation guidelines for youth sports. The following are the
recommended minimum participation guidelines:
11
F. Number of scheduled games per team -The number of games per
team will fall within the following ranges depending on the number of
teams and facilities available. If a club needs to exceed the number of
games listed below, a written request shall be submitted to the Parks and
Recreation Department no later than 5 days after player sign-ups.
Baseball/softball .............. 15-18
Basketball ........................ 10-12
Football .............................. 8-10
Soccer .............................. 10-12
G. Scheduling Allowances - When participation demand exceeds
supply and resources, the Parks and Recreation Department will
establish a limit on participation by implementing one or more of the
following alternatives:
1. Priority will be give to Roanoke County teams.
2. Team sizes shall be increased to necessary levels.
3. Practices and/or games shall be scheduled on Fridays and
Sundays as needed.
4. Teams shall share facilities during practices.
5. The sport season shall be lengthened.
6. The number of games per team shall be reduced.
7. The length and/or the number of practices per team shall be
reduced.
8. Reduce the amount of individual time each child will play
under the all-play rule.
9. Build more facilities.
10. Limit the number of teams per league or division.
11. Limit the number of participants per club.
X. Basic Level of Service
' The Department will provide the following basic levels of service for
facilities:
' A. Recreation Division Services (subject to yearly budget allocations):
Services requested above this level can be purchased and will include
material and staff costs.
13
10. For school facilities used during the regular season of
sanctioned play the Recreation Division will handle the
' following:
schedule the facility
schedule and pay for building supervision
schedule and pay for custodial cleanup
' 11. Youth Athletic Section staff will develop game schedules for
basketball, soccer, and football. Practice schedules for basketball,
soccer, and football will be developed by the Recreation Club and
' submitted to the Parks and Recreation Department for review,
approval, and a permit to schedule use of the facilities.
12. Practice and game schedules for baseball and softball will be
developed by the Recreation Club and submitted to the Parks and
Recreation Department for review, approval, and a permit to
schedule use of the facilities.
B. Parks Division Services ~sub~ct to annual allocations
The Parks Division will provide the following basic level of
maintenance and support service. Services requested above this level
can be purchased and will include material and staff costs. Normal
grounds maintenance services at outdoor park include:
Baseball/softball fields for regular season nlav and practice:
Appropriate seasonal ballfield preparation.
Mowing of grass at least once per week as needed.
Infield prep and dragging once weekly in April; twice a week in
May and June.
Trash canister pickup.
Installation of bases and up to two pitcher's plates per field.
Maintenance and repair of fencing and backstops for normal wear
and tear.
Field marking at least once per week from April through June.
Infield lines put down each game day.
Maintenance, repair, and utility costs of field lighting during the
standard season.
15
7. All games or practices must be stopped immediately if there is
any lightning in the area.
8. In the event of inclement weather which occurs 45 minutes
prior to the start of, or during a game the Recreation Division
staff (whenever possible) will decide field or gym
cancellations. If staff are not able to make an advance
decision, the official or league representative at the site will
make the decision. Decisions will be respected by all
participants.
9. If a league fails to cancel field use during inclement weather
and such use causes extensive field damage, the league will be
responsible for any repair costs.
B. Inclement Weather Policy
School Facilities All Roanoke County Parks and Recreation Department
programs held in Roanoke County Schools will be canceled when the
Roanoke County Schools close due to inclement weather, under the
following conditions:
1. Monday through Friday - if schools close all Recreation
Department activities in the schools are canceled.
2. Two-hour late opening - if conditions do not worsen through
out the day, activities proceed.
3. Early school closing -all Recreation Department activities in
the schools are canceled.
4. Saturday & Sunday - Recreation Department evaluates
conditions and makes decision by 7:30 a.m.
Athletic Program Cancellations Baseball and softball are called at the
field by the club representative or official. All other athletic
cancellation announcements for school and park sites will be given
between 4:00 and 5:00 p.m. weekdays and between 7:00 and 7:30 a.m.
on weekends by the Recreation Division Athletic Section Staff. Call the
Roanoke Times Info Line at 981-0100 and enter the access code 7527,
option #l, to hear the recorded message. Whenever possible, the
message will be updated on weekends with greater frequency. The
announcement refers to all sites and locations.
17
G. Use of tobacco products and smoking are not permitted in schools,
public facilities, or community centers.
H. Heating and air conditioning settings may not be changed.
I. Failure to abide by limitations of use or sanctioning policies will
result in forfeiture of the group's opportunity to use facilities.
J. No permanent or temporary structures may be erected or modified on
Roanoke County Parks and Recreation Department or Roanoke County
School property without prior approval from the Parks and Recreation
Department and/or the Roanoke County Schools Administration and
obtaining the necessary building permits.
XIII. Liability Responsibility
With the exception of Roanoke County Parks and Recreation Department
sponsored programs and events, each special use applicant of a facility must
agree to assume full responsibility and hold the County of Roanoke and
employees harmless from legal liability for injury and damage to the person or
property of others in connection with the use of park or school property.
I' At the discretion of the Director of the Department of Parks and Recreation,
applicants may be required to produce proof of insurance certifying Public
1 Liability Insurance of $1,000,000 or more per person and Property Damage
Insurance of $1,000,000 or more per occurrence as applicable.
XIV. Hours of Usage
A. Parks and Recreation Department Outdoor Facilities -The hours of
park use will normally be restricted to the period from 8:00 a.m. until
sunset or posted park closing time, with the exception of lighted
ballfields or park amenities which can remain open until 11:00 p.m.
B. School Facilities -For indoor facilities the hours of use will be from
the dismissal of school or after the school athletic programs are
' completed until 10:00 p.m.. For outdoor facilities the hours of use will
be until sunset for unlighted areas and until 11:00 p.m. for lighted areas.
' 19
ii
D. Lights
The use of lights is allowed by clubs for scheduled team practices and
games only. Unscheduled use of lights by individuals, coaches,
volunteers, or officials is not authorized. For the first offense the
' individual/s will be charged for each hour the lights were on. For a
second offense, access to the light controls will be removed from the
individual/s. For the third offense, the club or organization will be
billed for each hour the lights were on and for the cost of securing the
light controls and re-keying the locks.
For athletic fields equipped with lights, the club representative
scheduled to use the facility for team ractice is responsible for the
turning on and off of the lights. For scheduled game use of fields the
home team coach is responsible. The lead official will also confirm that
the lights are turned off within 15 minutes of game closing. Lights must
be turned off no later than 11:00 p.m. and turned on no earlier than 30
minutes prior to sunset. The utility cost of lights left on after 11:00
p.m. will be charged to the clubs scheduled to use the facility on that
occasion on a per hour basis from 11:00 p.m. until turned off. Lights
should not be turned on until 1/2 hour before sunset. Clubs turning
lights on early will be charged for each hour the lights were on before
1 /2 hour before sunset.
E. Field Rotation
In order to provide a preventive maintenance program for playing fields,
the Department will make every reasonable effort to rotate fields or rest
fields each spring and fall. The Assistant Director of Parks and the
Supervisors of Youth and Adult Athletics will determine which fields
are to be retired and when.
F. Open Space
The Department will make every effort to provide space for spontaneous
play in County Parks. These open space areas can be used on a first
come, first serve basis.
21
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' XVI. Fund Raising Activities
A. A detailed written request must be submitted for review on a
Special Use Request form to the Assistant Director of Parks for outdoor
facilities or the Assistant Director of Recreation for indoor facilities at
least 30 working days prior to the requested date of the program. Upon
approval the group will receive a permit for use.
B. Approved groups may not restrict public access to a County park or
facility in return for an entry fee without prior approval of the
Department.
C. Approved groups will be responsible for all direct expenses, to be
paid in full at least ten days after the program date.
D. Compensation for property damage will be the responsibility of the
scheduled user.
E. The Parks and Recreation Department reserves the right to restrict
facility use for fund raising activities.
F. Non-profit charitable organizations and agencies may request the
waiver of rental fees for one fund raiser per year. They will however be
responsible for the direct costs associated with the event and any
damages. Additional requests will be assessed the regular rental rate for
the use of the facility.
G. Approved groups shall be responsible for site security, first aid,
trash pickup and removal, traffic and participant control, restroom
facilities, and clean up. Additional requirements may be required by
the Parks and Recreation Department depending on the type and
duration of the event being held.
XVII. Picnic Shelter Reservations
Shelters are available on a first come, first serve basis at no charge, nu less the
shelter has been specifically reserved. Reservations will be accepted on a first
come, first serve basis beginning the first working day in February for the
season which runs from April 1 through October 31 of each year. Call (540)
387-6078 to reserve a shelter. Reservations require payment of a rental fee.
23
', jY
AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE
COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINIBTRATION
CENTER, TIIESDAY, MARCH 11, 1997
RESOLIITION 031197-4 APPROVING AN OPTION TO PIIRCHASE
AGREEMENT WITH ROPPERS INDIISTRIES, INC. FOR 0.17 ACRE OF
PROPOSED RIGHT OF WAY AND 0.15 ACRE OF GRADING, SLOPE AND
CONSTRIICTION EASEMENTS ON THE WEST BIDE OF THE PRIVATE
PORTION OF GARMAN ROAD (BEING IDENTIFIED AS A PORTION OF
COIINTY TAB MAP PARCEL 55.03-2-11) FOR ROAD IMPROVEMENTB
AS PART OF THE RROGER PROJECT
WHEREAS, by Resolution #012897-12, the Board of Supervisors of
Roanoke County authorized and approved an economic development
project, known as the Kroger Project, authorized execution of a
Performance Agreement with the Industrial Development Authority of
Roanoke County, Virginia, ("IDA"), and the Kroger Co., and
appropriated the sum of $1,780,000 to pay for the County's and the
IDA's performance obligations under the Agreement; and,
WHEREAS, said agreement provides for the County to make
improvements to the private portion of Garman Road for acceptance
into the State secondary road system by the Virginia Department of
Transportation, and the funds are available in the Kroger - IDA
account as appropriated by the Board on January 28, 1997; and,
WHEREAS, preliminary road plans show that acquisition of a
certain parcel of land and appurtenant easements from Koppers
Industries, Inc., will be required for construction of a cul-de-sac
at the terminus of the improved Garman Road; and,
WHEREAS, by Option to Purchase Agreement dated March 3, 1997,
Koppers Industries, Inc. granted unto the Board of Supervisors of
Roanoke County, Virginia, an option to purchase 0.17 acre of
proposed right of way and 0.15 acre of grading, slope and
construction easements on the west side of the private portion of
Garman Road, being further shown on the Roanoke County land records
as a portion of Tax Map Number 55.03-2-11, ("the Property"); and,
WHEREAS, under the terms of said agreement, the option fee is
$280.00, the purchase price for the Property is to be $2,800.00,
and the option must be exercised on or before July 31, 1997; and,
WHEREAS, at such time as said option is to be exercised, this
matter will be brought back to the Board of Supervisors of Roanoke
County, Virginia, for adoption of an ordinance to authorize
exercise of the option and acquisition of the real estate.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
(1) That the Option to Purchase Agreement dated March 3,
1997, between Koppers Industries, Inc., Grantor, and the Board of
Supervisors of Roanoke County, Virginia, Grantee, and the terms and
conditions provided for in said agreement, is hereby approved and
the execution of said agreement by the County Administrator is
hereby authorized and ratified.
(2) That the County Administrator or assistant county
administrators are hereby authorized to execute such documents and
take such actions on behalf of Roanoke County in this matter as may
be required to determine the feasibility and necessity of
exercising the option and acquiring said Property, all of which
shall be approved as to form by the County Attorney.
(3) That this resolution shall be effective on and from the
date of its adoption.
2
On motion of Supervisor Harrison to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
--, ,.~ - ~
Mary H. A len, Clerk
Roanoke County Board of Supervisors
cc: File
Timothy W. Gubala, Director, Economic Development
Paul M. Mahoney, County Attorney
3
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1. BOUNDARY INFORMATION TAKEN FROM AVAILABLE RECORDS.
THIS PLAT DOES NOT CONSTITUTE A BOUNDARY SURVEY.
i ~2. NO TITLE REPORT PROVIDED FOR THIS PLAT.
CURVE TABLE
71
-4 0 1 7
C-7 1 1 1 '
C-8 0 7, 9
LINE TABL E
LINE DIRECTION DISTANCE
A-B S 4'56 0 35.93
- N 4' 7 1
-E
PLAT OF RECORDS
SHOWING LOCATION OF PROPOSED RIGHT OF WAY
OF GARMAN ROAD AND PROPOSED SLOPE EASEMENT
LOCATED ON PROPERTY OF
KOPPERS COMPANY, INC.
CATAWBA MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
SCALE 1"= 100' DATE: 12 DECEMBER 1996
U9MSDEN ASSOCIATE8, P.C.
ENGINEERS-SURVEYORS-PLANNERS
ROANOKE, VIROWIA
~v
Item No. '~"'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY
MEETING DATE: March 11, 1997
AGENDA ITEM: Resolution approving an option to purchase agreement with Koppers
Industries, Inc. for 0.17 acre of proposed right of way and 0.15 acre
of grading, slope and construction easements on the west side of the
private portion of Garman Road (being identified as a portion of
County Tax Map parcel 55.03-2-11) for road improvements as part
of the Kroger project
COUNTY ADMINISTRATOR'S COMMENTS:
'( -...~c.~-~-~
a~~
BACKGROUND:
Roanoke County is assisting the Kroger Co. with an expansion of their Mid-Atlantic Distribution
Facility in the Glenvar area that will require a relocation and improvement of Garman Road.
Koppers Industries Inc. is the owner of real estate on the west side of the private portion of Garman
Road. Koppers has agreed to convey an approximate 0.17 acre tract, together with slope, grading
and construction easements for the County to construct a cul-de-sac, in conformance with the
approved performance agreement between Roanoke County and the Kroger Co., that will allow this
portion of Garman Road to be eligible for acceptance into the Virginia Secondary Highway System.
SUMMARY OF INFORMATION:
The subject property is necessary for Roanoke County to construct a cul-de-dac at the end of the
private portion of Garman Road. This land is owned by Koppers Industries Inc., and is more
particularly described as:
All that certain lot or parcel of land, together with any improvements thereon, rights
incident thereto, and appurtenances thereunto belonging, situate in the Catawba
Magisterial District of the County of Roanoke, Virginia, containing 0.17 acre, more
or less, and being generally shown and designated as "PROPOSED RIGHT OF
WAY - 0.17 AC." upon the 'Plat of Records Showing Location of Proposed Right of
Way of Garman Road and Proposed Slope Easement Located on Property of Koppers
Company, Inc.', dated December 12, 1996, prepared by Lumsden Associates, P.C.,
Engineers-Surveyors-Planners, a copy of which is attached hereto and made a part
hereof.
TOGETHER WITH a PERPETUAL EASEMENT generally shown and designated
on the above-described plat as "PROPOSED SLOPE EASEMENT -0.15 AC.", for
purposes of proper construction of permanent cut and/or fill slopes in connection
with the proposed right of way, and including the right and easement to use said
additional areas as temporary work space and to allow for necessary grading and
construction during any phase of construction, reconstruction, or maintenance of said
right of way.
This being a portion of the same real estate conveyed unto Koppers Industries, Inc.,
by deed dated December 29, 1988, from Koppers Company, Inc., recorded in the
Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1298,
page 1003.
The County's independent appraiser has determined that this 0.17 acre parcel and related easements
are valued at $2,800.
Staffrecommends that the 0.17 acres be acquired by the County in accordance with the performance
agreement for the construction of a cul-de-sac so that the private portion of Garman Road may be
eligible for acceptance into the Virginia Secondary Highway System.
FISCAL IMPACT:
Roanoke County appropriated funds for the Kroger expansion project at their meeting on January
28, 1997. Funds in the amount of $2,800 were included for land acquisition costs from Koppers.
ALTERNATIVES:
1. Adopt the proposed resolution approving the option to purchase agreement with Koppers
Industries Inc.
2. Decline to exercise the option.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve Alternative No. 1 for the benefit of the
Kroger expansion project.
E-y
Respectfully submitted:
_-------~ Its
Timothy W. Gub a, Director
Department of Economic Development
Project Coordinator
Approved:
~ ~~
Elmer C. Hodge
County Administrator
ACTION
Approved () Motion by:
Denied ( )
Received ( )
Referred
to
No Yes Abs
Eddy _
Johnson
Harrison _
Minnix _ _
Nickens
Attachment
Ey
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, MARCH 11, 1997
RESOLUTION APPROVING AN OPTION TO PURCHASE AGREEMENT WITH
KOPPERS INDUSTRIES, INC. FOR 0.17 ACRE OF PROPOSED RIGHT OF
WAY AND 0.15 ACRE OF GRADING, SLOPE AND CONSTRUCTION
EASEMENTS ON THE WEST SIDE OF THE PRIVATE PORTION OF GARMAN
ROAD (BEING IDENTIFIED AS A PORTION OF COUNTY TAX MAP PARCEL
55.03-2-11) FOR ROAD IMPROVEMENTS AS PART OF THE KROGER
PROJECT
WHEREAS, by Resolution #012897-12, the Board of Supervisors of Roanoke County
authorized and approved an economic development project, known as the Kroger Project,
authorized execution of a Performance Agreement with the Industrial Development
Authority of Roanoke County, Virginia, ("IDA"), and the Kroger Co., and appropriated the
sum of $1,780,000 to pay for the Counts and the IDA's performance obligations under
the Agreement; and,
WHEREAS, said agreement provides for the County to make improvements to the
private portion of Garman Road for acceptance into the State secondary road system by the
Virginia Department of Transportation, and the funds are available in the Kroger -IDA
account as appropriated by the Board on January 28, 1997; and,
WHEREAS, preliminary road plans show that acquisition of a certain parcel of land
and appurtenant easements from Koppers Industries, Inc., will be required for construction
of a cul-de-sac at the terminus of the improved Garman Road; and,
WHEREAS, by Option to Purchase Agreement dated March 3, 1997, Koppers
Industries, Inc. granted unto the Board of Supervisors of Roanoke County, Virginia, an
option to purchase 0.17 acre of proposed right of way and 0.15 acre of grading, slope and
construction easements on the west side of the private portion of Garman Road, being
~~
further shown on the Roanoke County land records as a portion of Tax Map Number
55.03-2-11, ("the Property"); and,
WHEREAS, under the terms of said agreement, the option fee is $280.00, the
purchase price for the Property is to be $2,800.00, and the option must be exercised on
or before July 31, 1997; and,
WHEREAS, at such time as said option is to be exercised, this matter will be brought
back to the Board of Supervisors of Roanoke County, Virginia, for adoption of an ordinance
to authorize exercise of the option and acquisition of the real estate.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
(1) That the Option to Purchase Agreement dated March 3, 1997, between
Koppers Industries, Inc., Grantor, and the Board of Supervisors of Roanoke County,
Virginia, Grantee, and the terms and conditions provided for in said agreement, is hereby
approved and the execution of said agreement by the County Administrator is hereby
authorized and ratified.
(2) That the County Administrator or assistant county administrators are hereby
authorized to execute such documents and take such actions on behalf of Roanoke County
in this matter as may be required to determine the feasibility and necessity of exercising
the option and acquiring said Property, all of which shall be approved as to form by the
County Attorney.
(3) That this resolution shall be effective on and from the date of its adoption.
c:\...agenda\econdev\Icoppe~.res
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NOTES ~-
1. BOUNDARY INFORMATION TAKEN FROM AVAILABLE RECORDS.
THIS PLAT DOES NOT CONSTITUTE A BOUNDARY SURVEY.
~ ~2. NO TITLE REPORT PROVIDED FOR THIS PLAT.
CURYE TABLE
_1
1 7
-4 00 7
4'
C-7 1 1 14
C-8 0 7.09
LINE TABL E
LINE DIRECTION DISTANCE
A-B S54'56 00 W 35.93
- N 4' 7
D-E
PLAT OF RECORDS
SHOWING LOCATION OF PROPOSED RIGHT OF WAY
OF GARMAN ROAD AND PROPOSED SLOPE EASEMENT
LOCATED ON PROPERTY OF
KOPPERS COMPANY, INC.
CATAWBA MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
SCALE 1"= 100' DATE: 12 DECEMBER 1996
LIIMSDEN ASSOCIATE8~ P.C.
ENGINEERS-SURVEYORS-PLANNERS
ROANOKE, YIRGIIBA
E-'/
~~.~
t...~"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, MARCH 11, 1997
RESOLUTION 031197-5 APPROVING AN OPTION TO PURCHASE
AGREEMENT WITH GLENN-MARY ASSOCIATES, A LIMITED
PARTNERSHIP, FOR APPROSIMATELY 463 ACRES OF REAL ESTATE
(BEING IDENTIFIED AS COUNTY TA8 MAP PARCELS 54.00-1-3
AND 64.00-1-1) AND .APPROPRIATING FUNDS THEREFOR
WHEREAS, by Option to Purchase Agreement dated February 26,
1997, Glenn-Mary Associates, a limited partnership, granted unto
the Board of Supervisors of Roanoke County, Virginia, an option to
purchase approximately 463 acres of real estate, being further
shown on the Roanoke County land records as Tax Map Numbers 54.00-
1-3 and 64.00-1-1, ("the Property"); and,
WHEREAS, under the terms of said agreement, the option fee is
$15,000.00, the purchase price for the Property is to be
$3,000,000.00, and the option must be exercised on or before August
31, 1997; and,
WHEREAS, at such time as said option is to be exercised, this
matter will be brought back to the Board of Supervisors of Roanoke
County, Virginia, for adoption of an ordinance to authorize
exercise of the option and acquisition of the real estate.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
(1) That the Option to Purchase Agreement dated February 26,
1997, between Glenn-Mary Associates, a limited partnership,
Grantor, and the Board of Supervisors of Roanoke County, Virginia,
Grantee, and the terms and conditions provided for in said
agreement, is hereby approved and the execution of said agreement
by the County Administrator is hereby authorized and ratified.
s
(2) That the County Administrator or assistant county
administrators are hereby authorized to execute such documents and
take such actions on behalf of Roanoke County in this matter as may
be required to determine the feasibility and necessity of
exercising the option and acquiring said Property, all of which
shall be approved as to form by the County Attorney.
(3) That the sum of $80,000.00 is hereby appropriated from
the unappropriated fund balance to pay the option fee, complete the
site analysis, carry out the community design process, and develop
a site concept plan.
(4) That this resolution shall be effective on and from the
date of its adoption.
On motion of Supervisor Harrison to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
yr~c;r..~c.~., .mod • Q,L~C.c..~~
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Timothy W. Gubala, Director, Econ Dev
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Director, Finance
2
Item No. ~ " .S
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER,TUESDAY
MEETING DATE: March 11, 1997
AGENDA ITEM: Resolution approving an option to purchase agreement with Glenn-
Mary Associates for approximately 463.13 acres, on the north side of
Glenmary Drive, north of Interstate I-81 (being identified as County
Tax Map parcels 54.00-1-3 and 64.00-1-1) for economic development
purposes for the location of a proposed Roanoke County Business
Park, and appropriating public funds therefor.
COUNTY ADMINISTRATOR'S COMMENTS:
Option has been signed by Administrator and owner. Believe this is a good site
because of location, water, sewer, I-81 Intersection, Virginia Tech, etc.
Recommend Approval.
BACKGROUND:
Roanoke County has been working with Glenn-Mary Associates to obtain an option on an
approximate 463 acre tract of land in west County. Staff is of the opinion that this property
has the potential to be Roanoke County's next economic development project - a proposed
Business Park.
SUMMARY OF INFORMATION:
The subject property is required for Roanoke County to design, plan and develop a proposed
Business Park for economic development purposes. The property is owned by Glenn-Mary
Associates and is more particularly described as all those parcels or tracts of land, with
improvements, situate in the County of Roanoke, Virginia, described as follows:
Being Parcel I, containing approximately 325 acres; Parcel II, containing
approximately 80.64 acres and Parcel III, containing approximately 73.60 acres, all three
parcels together known as Glenn-Mary Farm.
LESS AND EXCEPT the following parcels:
1) That portion of the above property conveyed to the Commonwealth of Virginia
for Route I-81 by deed from Glenn O. Thornhill and Mary F. Thornhill dated October 25,
1962, recorded in Deed Book 703, Page 429.
2) 7.499 acres on the south side of I-81 conveyed to Joseph C. Thomas and Joseph C.
Thomas, Jr., by deed from Glenn-Mary Associates dated January 12, 1989, recorded in Deed book
1340, Page 1254.
3) 1.49 acres conveyed to Edgar Dickerson and Lottie B. Dickerson by deed from Glenn
O. Thornhill and Mary F. Thornhill, dated November 10, 1966, recorded in Deed Book 815, Page
448.
The County's independent appraiser has determined that the fair market value of the Glenn-Mary
Associates property is $2,535,960.94 in today's dollars.
Staff is requesting an appropriation of funds for:
option price $15 000
site concept plan and site analysis
(geotechnical, archeological, environmental) 45,000
design process (charette and meetings with the citizens
and community) 20,000
$80,000
At the conclusion of the development of the community design process, site analysis and
development of the site concept plan, staff will bring to the Board an ordinance authorizing the
exercise of the option and acquisition of this real estate. The option must be exercised no later than
August 31, 1997.
FISCAL IMPACT:
Funds for this project are available in the unappropriated fund balance.
ALTERNATIVES:
1. Adopt the proposed resolution approving the option to purchase agreement with Glenn-Mary
Associates and authorizing the execution of this agreement by the County Administrator.
2. Appropriate $ 80,000 from the unappropriated fund balance to pay for the option and to carry
out a community design process and develop a'site concept plan.
3. Decline to exercise the option.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve Alternatives No. 1 and No. 2 for the
location of a proposed Roanoke County Business Park.
Respectfully submitted:
/ i
Timothy W. Gubala, irector
Department of Economic Development
Approved:
~~,'."~
Elmer C. Hodge
County Administrator
ACTION
No Yes Abs
Approved () Motion by:
Denied ( )
Received ( )
Referred
to
Eddy _ -
Johnson
Harrison _ _ _
Minnix _ _ _
Nickens
Attachment
Site Name: .Proposed Roanoke County Business Park
f 92
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~' -~ ~°°° Business Park
~ ~ / „~ ~ Vicinity Map EQ
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Tax Map Numbers:
54.00-1-2
54.00-1-3
Proposed Roanoke County Business Park
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, MARCH 11, 1997
RESOLUTION APPROVING AN OPTION TO PURCHASE AGREEMENT WITH
GLENN-MARY ASSOCIATES, • ~'A LIMITED PARTNERSHIP, FOR
APPROXIMATELY 463 ACRES OF REAL ESTATE (BEING IDENTIFIED AS
COUNTY TAX MAP PARCELS 54.00-1-3 AND 64.00-1-1) AND
APPROPRIATING FUNDS THEREFOR
WHEREAS, by Option to Purchase Agreement dated February 26,1997, Glenn-Mary
Associates, a limited partnership, granted unto the Board of Supervisors of Roanoke
County, Virginia, an option to purchase approximately 463 acres of real estate, being
further shown on the Roanoke County land records as Tax Map Numbers 54.00-1-3 and
64.00-1-1, ("the Property"); and,
WHEREAS, under the terms of said agreement, the option fee is $15,000.00, the
purchase price for the Property is to be $3,000,000.00, and the option must be exercised
on or before August 31, 1997; and,
WHEREAS, at such time as said option is to be exercised, this matter will be brought
back to the Board of Supervisors of Roanoke County, Virginia, for adoption of an ordinance
to authorize exercise of the option and acquisition of the real estate.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
(1) That the Option to Purchase Agreement dated February 26, 1997, between
Glenn-Mary Associates, a limited partnership, Grantor, and the Board of Supervisors of
Roanoke County, Virginia, Grantee, and the terms and conditions provided for in said
agreement, is hereby approved and the execution of said agreement by the County
Administrator is hereby authorized and ratified.
(2) That the County Administrator or assistant county administrators are hereby
authorized to execute such documents and take such actions on behalf of Roanoke County
in this matter as may be required to determine the feasibility and necessity of exercising
the option and acquiring said Property, all of which shall be approved as to form by the
County Attorney.
(3) That the sum of $80,000.00 is hereby appropriated from the unappropriated
fund balance to pay the option fee, complete the site analysis, carry out the community
design process, and develop a site concept plan.
(4) That this resolution shall be effective on and from the date of its adoption.
c:\...agenda\econdev\glenmary.res
2
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ING DATE: March 11, 1997
AG~l~DA ITEM: Request far Work Session on March 25, 1997 for Presentations from the Volunteer
Fire and Rescue Chiefs Relating to the Upcoming Annual Budget for FY 1997-98.
COUNTY ADMINISTRATOR'S CO_ lam, NTS~
S~~1r,~V~A~R~ OF INFORMATION: Staff would like to hold a work session on March 25, 1997 to allow
representatives of the Volunteer Fire and Rescue units to present funding issues relating to the FY 1997-98
budget. This work session would be scheduled for the 7 pm evening session and is consistent with past
budget development procedures.
Respectfully submitted,
Brent Robertson
Budget Manager
Approv d by,
~~
Elmer G. Hodge
County Administrator
ACTION VOTE
Approved () Motion by: No Yes Abs
Denied () Eddy _ _.._ .._
Received O Harrison _ _,.,
Referred (} Johnson
To () ~~ ~ _.._
Nickens ~ _
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 11, 1997
AGEjyDA ITEM: Request for Work Session on March 25, 1997 for Presentations from Human
Service, Social Service, Cultural, and Tourism Organizations Relating to the
Upcoming Annual Budget for FY 1997-98.
BOUNTY ADMIlVIS'~ TUR~O1VNTS~
S~;ARY OF INFORMATION: Staff would like to hold a work session on March 25, 1997 to allow
representatives ofthe various humans service, social service, cultural, and tourism organizations to present
funding requests relating to the FY1997-98 budget. This work session would be scheduled for the 7 pm
evening session and is consistent with past budget development procedures.
Respectfull submitted,
Brent Robertson
Budget Manager
ACTION
Approved O Motion by:
Denied ( )
Received ( )
Referred ( )
To ()
Approved by,
~~~
-wL~
Elmer C. Hodge
County Administrator
VOTE
No Yes Abs
Eddy _ _ _
Harrison T _ _
Johnson
Nickens
.~ ..
AT A REGOLAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY,
VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER,
TIIESDAY, MARCH 11, 1997
RESOLIITION 031197-6 PLJRSOANT TO TITLE 25 AND SECTIONB
15.1-236 AND 15.1-238 OF THE CODE OF VIRGINIA, 1950 (AS
AMENDED), AIITHORIZING THE ACQIIISITION AND IMMEDIATE RIGHT
OF ENTRY OF A 1.14-ACRE PARCEL OF LAND AND RELATED SLOPE
EASEMENTS OF .11-ACRE PARCEL OF LAND FROM COONTRY EAST,
L.L.C., A VIRGINIA LIMITED LIABILITY COMPANY FOR THE
GARMAN ROAD IMPROVEMENT PROJECT BY EMINENT DOMAIN
PROCEEDINGB
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the Garman Road Improvement Project, including road
construction and relocation, slope easements, and extension of
Garman Road to align with a traffic signal at Allegheny Drive and
Route 11/460 and facilities related thereto, is hereby approved in
connection with The Kroger Co. expansion in the Glenvar area and to
provide a safer and more usable roadway for the citizens of Roanoke
County.
2. That the project is necessary for the general health,
safety and welfare of the public, and specifically will provide an
improved access to and from Route 11/460 for the property owners
along Garman Road and the general public.
3. That acquisition of a certain parcel of land, consisting
of 1.14 acre and related slope easements of .11 acre, located east
of Garman Road and north of the N&W Railway is necessary for the
relocation and construction road improvements and related
facilities for Garman Road.
4. That the parcel of land required for this project is
owned by Country East, L.L.C., a Virginia Limited Liability Company
and is identified by the following legal description:
All those certain lots or parcels of land, together with
any improvements thereon, rights incident thereto, and
appurtenances thereunto belonging, situate in the Catawba
Magisterial District of Roanoke County, Virginia,
containing an aggregate of 1.14 acres, more or less, and
being shown and designated as "PROPOSED RIGHT-OF-WAY 0.52
AC." AND "RESIDUAL PARCEL 0.62 AC." upon the "Plat of
Records Showing Location of Proposed Right-of-way of
Garman Road and Proposed Slope Easement Located on
Property of Country East, L.L.C. (Tax #55.03-1-21,
#55.03-1-22, & #55.03-1-23)," dated 22 January 1997
prepared by Lumsden Associates, P.C., Engineers-
Surveyors-Planners, a copy of which is attached hereto
and made and part hereof.
Together with those certain perpetual easements shown and
designated on the above-described plat as "PROPOSED SLOPE
EASEMENT 0.02 AC." and "PROPOSED SLOPE EASEMENT 0.09 AC.,"
for purposes of temporary grading and construction of
permanent slopes in connection with the proposed right-
of -way .
This being portions of the same real estate conveyed unto
Country East, L.L.C., by deed dated January 2, 1996, from
David H. Burrows, recorded in the Clerk's Office of the
Circuit Court of Roanoke County, Virginia, in Deed Book
1497, page 445.
5. That the fair market value of the property is $44,800.00.
The sum of $44,800.00 has been offered and is hereby re-offered to
the property owners for purchase of fee simple, marketable title to
the above-described parcel by the Board of Supervisors of Roanoke
County, Virginia.
6. That it is immediately necessary for the County to enter
upon and take possession of such property and commence construction
of said road improvements in order to more adequately serve the
needs of the citizens of Roanoke County and to institute and
conduct appropriate condemnation proceedings as to the above-
described property as provided by law.
7. That a certified copy of this resolution, to be sent by
2
certified mail to Country East, L.L.C., a Virginia Limited
Liability Company on or before March 12, 1997, shall constitute
notice to said property owner of the offer to purchase as set forth
above and the intent to enter upon and take possession of said
property to commence construction, as provided for in Section 15.1-
238 of the Code of Virginia, 1950 (as amended).
8. That the Board does hereby invoke all and singular the
rights, privileges, and provisions as to the vesting of powers in
the County under the Virginia General Condemnation Act (§25-46.1,
~ sea., of the Code of Virginia, 1950, (as amended), and Sections
15.1-236 and 15.1-238, all as made and provided by law.
9. That the County Administrator, or an Assistant County
Administrator, and the County Attorney are hereby authorized to
execute such documents and take such actions as may be necessary to
accomplish this acquisition through eminent domain proceedings, or
otherwise.
10. That this resolution shall be effective on the date of
its adoption and the property owners shall have thirty days from
said date within which to contest this taking and immediate right
of entry as provided in Section 15.1-238.B. and D. of the Code of
Virginia, 1950 (as amended).
On motion of Supervisor Harrison to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
3
A COPY TESTE:
.~• c,J
Mary H. Al en, Clerk
Roanoke County Board of Supervisors
cc: File
Timothy W. Gubala, Director, Econ Dev
Terry Harrington, Director, Planning & Zoning
Arnold Covey, Director, Engineering & Inspections
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
4
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LEGEND
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DEED BOOK
PLAT BOOK
PAGE
CURVE TABLE
CURVE RADIUS N TH TANGENT CHORD BEARING DELTA
C-t • 25,00 37,44 23.23 34.04 N65'0816 W 85"4820
C-2 25,00 3.82 1,91 3.81 N26'36 29 08"44 46
C-3 362.00 i51,t2' 76.67 150:02 N20'4606 E 23'5505"
C-4 . 309.00 32.40 16.22 32.39 N29`43 24 E 06'00 30
C-5 369,04 94,18 47,35 93.92 525'24 50 W 14 3719
C-6 312.00 137,10 69.67 136.00 S10'24 03 W 25'1036
C-7 312.D0 53.03 26.58 52.96 S2T51 30 W 09`44 Y7
C-8 312.00 71,92 36.12 71.76 S08`47 27 E 13'1:2 25
C-9 25.00 26.50 14.65 15.28 N61'21 OS 60 44 26
BOUNDARY
NOTES
t, BOUNDARY INFORMATION TAKEN FROM AVAILABLE RECORDS.
THIS PLAT DOES NOT CONSTITUTE A BOUNDARYF. SURVEY,
2. NO TITLE REPORT PROVIDED FOR THIS PLAT.
LINE TABLE
LINE DIRECTION DISTANCE
A-B N63' 77,68
B-J N6330'00 E 50.37
C-D '4 ' 195.70
E-F N 14 ,72
F-N N22'i6'00 W 4'
G'~-H 189.78'
~-K 4 1"w 385.0 '
L-M 1'4 ' 89.41
N-P N 7" 280.43
P-A N63 30 00 E
PLAT OF RECORDS
SHOWING LOCATION OF PROPOSED RIGHT OF WAY OF
CARMAN ROAD AND PROPOSED SLOPE EASEMENT
LOCATED ON PROPERTY OF
COUNTRY EAST, L. L. C.
(TAX #55.03-1-21, #55.03-1-22, & #55.03-1-23)
CAT.AWBA MAGISTERIAL DISTRICT
ROANOKE COUNTY, VIRGINIA
SCALE 1"= 100' DATE: 22 JANUARY 1997
LUMSDEN ASSOCIATES, P.C.
ENGINEERS-SURVEYORS-PLANNERS
ROANOKE, VIRCiIN1A
---" PROPOSED SLOPE EASEMENT
0.02 AC.
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Item No.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VIRGINIA, ON TUESDAY,
MEETING DATE: March 11, 1997
AGENDA ITEM: Resolution Pursuant to Title 25 and Section 15.1-236 and 238 of the Code of
Virginia, 1950 (as amended), authorizing the acquisition and immediate right
of entry to a 1.14 acre parcel of land for economic development purposes for
road construction from Country East LLC, a Virginia Limited Liability
Company, by eminent domain proceedings for the Garman Road
improvement project
COUNTY ADMINISTRATOR'S COMMENTS:
EXECUTIVE SUMMARY:
Roanoke County has executed a performance agreement with the Kroger Co. to enable the Mid-
Atlantic Distribution Facility to expand in the Glenvar area. This project requires that Garman Road
be relocated and reconstructed to align with a traffic signal at Allegheny Drive and Route 11\460
(West Main Street). Negotiations with several other property owners have progressed and options
obtained, but no agreement has been reached with Mr. Don Bandy, a principal of Country East LLC.
Staff has made several attempts to acquire the Country East LLC property or portions thereof since
July 1996, but we have been unable to reach an agreement.
SUMMARY OF INFORMATION:
The subject property is necessary for road improvements to Garman Road which will improve
Kroger's traffic flow and safety for trucks, employees and citizens in the area. The property is
currently used for storage of construction equipment and supplies including personal property owned
by the former Wiley Jackson Construction Company. The portion needed for the Garman Road
project is a fenced parking area. This parcel of land is owned by Country East LLC, and is more
particularly described as follows:
All those certain lots or parcels of land, together with any improvements thereon,
rights incident thereto, and appurtenances thereunto belonging, situate in the Catawba
Magisterial District of the County of Roanoke, Virginia, containing an aggregate of
1.14 acres, more or less, and being shown and designated as "PROPOSED RIGHT
OF WAY - 0.52 AC." and "RESIDUAL PARCEL - 0.62 AC." upon the 'Plat of
Records Showing Location of Proposed Right of Way of Garman Road and Proposed
Slope Easement Located on Property of Country East, LLC (Tax #55.03-1-21,
~"~''
#55.03-1-22 & #55.03-1-23)', dated January 22, 1997, prepared by Lumsden
Associates, P.C., Engineers-Surveyors-Planners, a copy of which is attached hereto
and made a part hereof.
TOGETHER WITH those certain PERPETUAL EASEMENTS shown and
designated on the above-described plat as "PROPOSED SLOPE EASEMENT -0.02
AC." and "PROPOSED SLOPE EASEMENT - 0.09 AC.", for purposes of proper
construction of permanent cut and/or fill slopes in connection with the proposed right
of way, and including the right and easement to use said additional areas as
temporary work space and to allow for necessary grading and construction during
any phase of construction, reconstruction, or maintenance of said right of way.
This being portions of the same real estate conveyed unto Country East, LLC, by
deed dated January 2, 1996, from David H. Burrows, recorded in the Clerk's Office
of the Circuit Court of Roanoke County, Virginia, in Deed Book 1497, page 445.
In an effort to reach a settlement with the owners, County staff has met with Don Bandy on several
occasions and have extended a written offer of $44,800 to acquire 1.14 acres upon which Garman
Road will be relocated. The owners have not responded to the offer. The performance agreement
commits the County to reconstruct and relocate Garman Road by December 31, 1997.
Consequently, the staff recommends that the Board of Supervisors go forward with eminent domain
proceedings and to gain immediate right of entry for commencement of road construction to
reconstruct and relocate Garman Road.
Staff has obtained an independent appraisal of the estimated fair market value for the proposed
acquisition from Appraisal Consultants, Associates. The appraiser's opinion is that the estimated
market value of the proposed acquisition is $44,800. Staff has not received any indication from
Country East, LLC that this price is acceptable. Mr. Bandy has stated that he is interested in
retaining his property for future expansion and relocation of his excavation company from the City
of Roanoke.
Fiscal Impact:
Roanoke County has appropriated $1,780,000 for the Kroger expansion project. This amount
includes funds for the acquisition of the Country East LLC parcel. The Board should be aware that
related litigation court costs and any additional awards could be assigned by the court. Funds for
this purpose are available in the Unappropriated Fund balance.
Alternatives
1. Adopt a resolution authorizing the acquisition of and immediate right of entry to the 1.14 acre
parcel and slope easements from Country East LLC.
2. Continue to negotiate and offer Mr. Bandy a higher sum of money and/or other
considerations.
h~- I
Staff Recommendation:
Staff recommends that the Board adopt the attached resolution pursuant to Title 25 and Section 15.1-
236 and 238 of the Code of Virginia, 1950 (as amended) and authorize the County Administrator
and County Attorney to take such steps as may be necessary to acquire 1.14 acres of the Country
East LLC property, together with all rights incident thereto, by eminent domain proceedings.
Respectfully submitted:
~~' / ~
L/ .
Timot y W. Gub la, Director
Department of Economic Development
Project Coordinator
Approved:
%~~'
Elmer C. Hodge
County Administrator
ACTION
No Yes Abs
Approved ( )
Denied () _
Received ( )
Referred
to
Motion by:
Eddy _
Johnson
Harrison
Minnix
Nickens
Attachment
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BOARD
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OF SUPERVISOR
1128
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PROPOSED SLOPE ~ ~•
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LEflEND
AC. ACRE(S)
D.B. DEED BOOK
P,B. PLAT BOOK
PG. PAGE
CURVE TABLE
CURVE RADIUS L N TH TANGENT CHORD BEARING DELTA
C-t • 25,00 37,44 23.23 34,04 N55~D815 1N 85'4820
C-2 25,00 3.82 1,91 3.8i N2636 29 08'44 46
C-3 352.00 i5t,t2' 75.57 150.02 N20'4605 E 23'5505
C- 4 . 309.00 32.40 15.22 32.39 N29`43 24 E 06'00 30"
C-5 369,04 94,18 47,35 93.92 S25`24 50 W i4 3719
C-6 312.00 137.10 59.57 135.00 510'2403 W 25'1036
C-7 312.00 53.03 25.58 52.96 S2T51 30 w 09'4:417
C-8 312,00 71,92 36.12 71.76 SOS'47 27 E 13'12 25
C-9 25.00 25.50 14.55 25.28 N61'Zt OS W 50'44 26
tlVUNUAK7
wores~
1. BOUNDARY INFORMATION TAKEN FROM AVAILABLE RECORDS.
THIS PLAT DOES NOT CONSTITUTE A BOUNDARYF SURVEY.
2. NO TITLE REPORT PROVIDED FOR THIS PLAT.
L9JE TABLE
UNE DIRECTION DISTANCE
A-B N5 ' ~ 77,68
-J N63'30'00 E 50.37
C-0 '4 ' 195.70
E-F 14 ,72
F-N N22'i6' 0 W 4'
G'-H 189.78'
J-K 385.03'
L-M '4 ' 89.41
N-P 280.43
P-A N63'30 00 E
PLAT OF RECORDS
SHOWING LOCATION OF PROPOSED RIGHT OF WAY OF
GARMAN ROAD AND PROPOSED SLOPE EASEMENT
LOCATED ON PROPERTY OF
COUNTRY EAST, L. L. C.
(TAX #55.03-1-21, #55.03-1-22, & #55.03-1-23)
CATAWBA MAGISTERIAL DISTRICT
RCANOKE COUNTY, VIRGINIA
SCALE 1 "= 100' DATE: 22 JANUARY 1997 •
1-~-~
LUMSDEN ASSOCIATES, P.C.
ENGINEERS-SURVEYORS-PLANNERS
ROANOKE, VIRGINIA
1~- i
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, MARCH 11, 1997
RESOLUTION PURSUANT TO TITLE 25 AND SECTIONS 15.1-236 AND
15.1-238 OF THE CODE OF VIRGINIA, 1950 (AS AMENDED),
AUTHORIZING THE ACQUISITION AND IMMEDIATE RIGHT OF ENTRY
OF A 1.14-ACRE PARCEL OF LAND AND RELATED SLOPE EASEMENTS
OF .11-ACRE PARCEL OF LAND FROM COUNTRY EAST, L.L.C., A
VIRGINIA LIMITED LIABILITY COMPANY FOR THE GARMAN ROAD
IMPROVEMENT PROJECT BY EMINENT DOMAIN PROCEEDINGS
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the Garman Road Improvement Project, including road
construction and relocation, slope easements, and extension of
Garman Road to align with a traffic signal at Allegheny Drive and
Route 11/460 and facilities related thereto, is hereby approved in
connection with The Kroger Co. expansion in the Glenvar area and to
provide a safer and more usable roadway for the citizens of Roanoke
County.
2. That the project is necessary for the general health,
safety and welfare of the public, and specifically will provide an
improved access to and from Route 11/460 for the property owners
along Garman Road and the general public.
3. That acquisition of a certain parcel of land, consisting
of 1.14 acre and related slope easements of .11 acre, located east
of Garman Road and north of the N&W Railway is necessary for the
relocation and construction road improvements and related
facilities for Garman Road.
4. That the parcel of land required for this project is
owned by Country East, L.L.C., a Virginia Limited Liability Company
and is identified by the following legal description:
N-~
All those certain lots or parcels of land, together with
any improvements thereon, rights incident thereto, and
appurtenances thereunto belonging, situate in the Catawba
Magisterial District of Roanoke County, Virginia,
containing an aggregate of 1.14 acres, more or less, and
being shown and designated as "PROPOSED RIGHT-OF-WAY 0.52
AC." AND "RESIDUAL PARCEL 0.62 AC." upon the "Plat of
Records Showing Location of Proposed Right-of-way of
Garman Road and Proposed Slope Easement Located on
Property of Country East, L.L.C. (Tax #55.03-1-21,
#55.03-1-22, & #55.03-1-23)," dated 22 January 1997
prepared by Lumsden Associates, P.C., Engineers-
Surveyors-Planners, a copy of which is attached hereto
and made and part hereof.
Together with those certain perpetual easements shown and
designated on the above-described plat as "PROPOSED SLOPE
EASEMENT 0.02 AC . " and "PROPOSED SLOPE EASEMENT 0.09 AC . , "
for purposes of temporary grading and construction of
permanent slopes in connection with the proposed right-
of-way.
This being portions of the same real estate conveyed unto
Country East, L.L.C., by deed dated January 2, 1996, from
David H. Burrows, recorded in the Clerk's Office of the
Circuit Court of Roanoke County, Virginia, in Deed Book
1497, page 445.
5. That the fair market value of the property is $44,800.00.
The sum of $44,800.00 has been offered and is hereby re-offered to
the property owners for purchase of fee simple, marketable title to
the above-described parcel by the Board of Supervisors of Roanoke
County, Virginia.
6. That it is immediately necessary for the County to enter
upon and take possession of such property and commence construction
of said road improvements in order to more adequately serve the
needs of the citizens of Roanoke County and to institute and
conduct appropriate condemnation proceedings as to the above-
described property as provided by law.
7. That a certified copy of this resolution, to be sent by
2
certified mail to Country East, L.L.C., a Virginia Limited
Liability Company on or before , 1997, shall
constitute notice to said property owner of the offer to purchase
as set forth above and the intent to enter upon and take possession
of said property to commence construction, as provided for in
Section 15.1-238 of the Code of Virginia, 1950 (as amended).
8. That the Board does hereby invoke all and singular the
rights, privileges, and provisions as to the vesting of powers in
the County under the Virginia General Condemnation Act (§25-46.1,
g~ sect., of the Code of Virginia, 1950, (as amended), and Sections
15.1-236 and 15.1-238, all as made and provided by law.
9. That the County Administrator, or an Assistant County
Administrator, and the County Attorney are hereby authorized to
execute such documents and take such actions as may be necessary to
accomplish this acquisition through eminent domain proceedings, or
otherwise.
10. That this resolution shall be effective on the date of
its adoption and the property owners shall have thirty days from
said date within which to contest this taking and immediate right
of entry as provided in Section 15.1-238.B. and D. of the Code of
Virginia, 1950 (as amended).
C:\ OFFICE\ W P W IN\ W PDOCS\ EC DE V \ CNTRYEST\ RESOLUTI.CON
N-I
3
ACTION NO.
ITEM NUMBER ~ .~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 11, 1997
AGENDA ITEM: First Reading of an Ordinance authorizing the
execution of a lease agreement for office space
for the Department of Social Services.
~'OUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The County of Roanoke recently received two responses to our
Request for Proposal to provide approximately 15,000 square feet
of office space for the Department of Social Services. Staff has
evaluated the two proposals as well as an opportunity to consider
renovated space at the Salem Veterans' Administration Center and
has outlined the results below.
SALEM BANK AND TRUST BUILDING
This is the property where the Department of Social Services
is located today where we occupy 14,762 square feet of office
space covering approximately two and one third floors. The
building was recently sold to the Smith Packett Signature Group
and has come under new property management as of February 1.
Staff, in their negotiations for this space, has requested use of
three full floors of space (19,900 square feet) and has insisted
on several improvements to the facilities to make them more
functional and to improve the appearance and security. These
improvements include:
• New ceiling tiles
• Floor treatment
• Painting all walls
• Move the electrical service from the floor grid system to
wall receptacles. (This should be coordinated with the
installation of the new computer system for Social Services
by the State and also to pull new phone lines to take them
from the floor grid to the walls.)
• Install security doors on the third and fourth floors to
prevent walk-in traffic from wandering through the office
areas.
• As part of the general maintenance of the building, to
repair and re-stripe the parking lot, install handicap
accessible restrooms, balance the HVAC system, repair
(replace) the roof and generally to make certain that the
building meets ADA, fire and building codes.
The County currently leases 14,762 square feet of office
space in this facility and as such, has access to a minimum of 16
parking spaces associated with the building. The County
currently pays for the electricity, janitorial, and 400 of any
increase in real estate taxes above the 1978 base amount of
$8,576.25. (Since each floor is separately metered, the landlord
provides the electricity for the space leased on the fifth
floor) .
The lease proposal is for ten years with the rates changing
from $8.70 up to $12.00 per square foot (currently $8.85 as of
March 1, 1997 for the recent lease extension for up to six
months). Over the ten year life of this lease, the total payment
would be $2,041,740 for an average rate of $10.26 per square foot.
FIRST VIRGINIA BANK BUILDING (Proposal by Copty and Company)
This building has 15,675 square feet of office space and 13
parking spaces available. Extensive renovations would be
required for the second and third floor areas which must conform
to the space guidelines of the State for the Department of Social
Services. Among the visible improvements to the infrastructure
are repairs (replacement) of roof, HVAC for the third floor and
compliance with ADA, fire and building codes.
The building last housed the First Virginia Bank and the
third floor had served as a dentist office. Copty has talked
2
with space planners who have reviewed the operations of the
Department of Social Services to determine if the space needs
today could be met in this building.
Staff is concerned about the limited parking available to
the building, the fact that no additional space (office or
parking) is available at this site, and that the improvements may
involve asbestos or lead based paints.
The projected rental rates for a triple net lease are
estimated at $12.00 per square foot for an estimated cost of
$1,881,000 over the ten year life of the lease. It is anticipated
that the space could be available in August, 1997.
Other costs associated with the move to this space include
the cost of moving furniture and equipment estimated at $20,000
and the cost to move the telephone and computer circuits
estimated at $15,000.
SALEM VETERANS' ADMINISTRATION CENTER
Space is available in Building 75 which could house our
Department of Social Services. This building was used most
recently as a nursing care facility and many of the multi-bed
patient rooms have approximately 200 square feet of space with a
separate air handling system for the cooling system. Jyke Jones
of Jones and Jones Associates, Architects has reviewed the site
and has projected the cost of renovating the space for use by the
Department of Social Services to be $352,397 plus moving expenses
and reserves for contingencies such as HVAC and elevator
repair/replacement which brings that total to $467,397. Should
we finish the remainder of the second floor for use by another
department, the additional cost would be $122,225 for a total of
$579,622.
The V.A. has two types of lease programs. The Medical
Center Director can enter into an administrative lease for up to
three years, or the parties can work towards the implementation
of an Enhanced Use Lease which has a lead time of 200 - 295 days
which includes the development of a business plan, congressional
notice and public hearing requirements. The leases must provide
"Fair Consideration" so that the total value received by the
Department (V.A.) must be equivalent in value to all the benefits
3
received by the lessee. Included in the development of the lease
rate are shared costs for the heat and utilities, building
maintenance, grounds maintenance, and fees for parking. Certain
improvements made by the tenant could be considered in exchange
for part of the rent. The agency also requires a reversionary
clause in the event that the facility is needed for the benefit
of the veterans.
OTHER CONSIDERATIONS
Another consideration in each of these proposals is the fact
that Welfare Reform will begin in October 1997 and the training
and preparation for that change will already be causing
disruption of the work flow of the department.
The Department of Social Services has also set aside funds
to upgrade its telephone system and will coordinate such wiring
with a planned computer upgrade by the State. Attachment A
provides a financial analysis of the facilities.
FISCAL IMPACT:
Funds are available in the budget to cover the current
lease. Adjustments will be needed in the upcoming (FY 1997-98)
budget to cover the increase. The State pays 80% of this lease,
Salem pays 6o and the County pays 140.
ALTERNATIVES:
1. Approve the proposal for the space in the Salem Bank and
Trust Building. Staff would coordinate the installation of
the state computer system, the upgrade to the phone system
and other improvements to minimize disruption to the work
flow. This action will require the first and second reading
of an ordinance as required by the Charter of the County of
Roanoke.
2. Approve the proposal for the space in the First Virginia
Bank Building.
3. Approve the plan for space at the Salem Veterans'
Administration Facility considering the renovation of space
4
k
to meet the needs of either the Department of Social
Services or any other departmental need of the County. This
will require a first and second reading of an ordinance as
required by the Charter of the County of Roanoke. Again,
staff would coordinate the installation of phone and
computer lines to minimize disruption. In addition to the
lease amounts, we will also need to consider the cost of
moving and the change of phone service.
RECOMMENDATION:
Staff recommends Alternative 1, approving the proposal and
associated rental rates for the Salem Bank and Trust Building and
allowing the first reading of the required ordinance. The second
reading would be scheduled for March 25, 1997.
Respectfully submitted, Approved by,
John M. Chambliss, Jr. Elmer C. Hodge
Assistant Administrator County Administrator
-----------------------------------------------------------------
ACTION
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by:
VOTE
No Yes Abs
Eddy
Harrison
Johnson
Minnix
Nickens
5
.~- /
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, MARCH 11, 1997
ORDINANCE AUTHORIZING THE EXECUTION OF A LEASE OF REAL
ESTATE, OFFICE SPACE FOR THE DEPARTMENT OF SOCIAL
SERVICES
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the
Charter of Roanoke County and pursuant to the authority found in §§
15.1-262 and 15.1-897 of the 1950 Code of Virginia, as amended, the
acquisition of any interest in real estate, which includes a lease
of office space, shall be accomplished by ordinance; and
2. That pursuant to the provisions of Section 18.04 of the
Charter of Roanoke County the first reading on this ordinance was
held on March 11, 1997, and the second reading was held on March
25, 1997, concerning the lease of office space for the use of the
Department of Social Services at the Salem Bank and Trust Building
in the City of Salem, together with all appurtenances thereto
belonging; and
3. That this lease is with East Main Street Properties,
L.L.C. of approximately 19,900 square feet of office space for a
term commencing the 1st day of April, 1997, and ending the 31st day
of March 2007, for an initial annual rental of $173,130.00, payable
in equal monthly installments of $14,427.50.
4. That the lease agreement setting forth the terms and
conditions of this lease is incorporated herein by reference.
5. That the County Administrator is authorized to execute
this lease on behalf of the County of Roanoke and to .execute such
other documents and take such other actions as are necessary to
accomplish this transaction all of which shall be upon form
approved by the County Attorney.
C:W FFICE\W PWIN~~W PDOCSIAGENDAUtEALESIVSOCIA1..31 l
a
.u
AT A REGIILAR MEETING OF THE BOARD OF SOPERVISORS OF ROANORE COIINTY,
VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER,
TIIESDAY, MARCH 11, 1997
ORDINANCE 031197-7 AIITHORIZING CONVEYANCE OF LOT 15, LOT
16, AND THE WESTERN 70 FEET OF LOT 14, FORT LEWIS ESTATES
TO THE INDOSTRIAL DEVELOPMENT AOTHORITY OF ROANORE COUNTY
IN CONNECTION WITH THE RROGER PROJECT
WHEREAS, by Deed of Exchange dated October 11, 1996, and
recorded in the Clerk's Office of the Circuit Court of Roanoke
County, Virginia, in Deed Book 1529, page 1299, the Board of
Supervisors acquired Lot No. Fifteen (15), Lot No. Sixteen (16),
and the Western 70 feet of Lot No. Fourteen (14), as shown on the
recorded Map of Fort Lewis Estates, of record in the aforesaid
Clerk's Office in Plat Book 3, at page 51, said real estate being
further shown and designated upon the Roanoke County Land Records
as Tax Map No. 55.03-1-18, 55.03-1-19, and 55.03-1-20; and,
WHEREAS, by Resolution #012897-12, the Board of Supervisors of
Roanoke County authorized and approved an economic development
project, known as the Kroger Project, and authorized execution of
a Performance Agreement with the Industrial Development Authority
of Roanoke County, Virginia, ("IDA"), and the Kroger Co.; and,
WHEREAS, the terms of said agreement provide for conveyance to
the IDA of the above-described real estate in connection with the
Kroger Project; and,
WHEREAS, pursuant to §15.1-511.1 of the Code of Virginia
(1950, as amended), the Board of Supervisors is authorized to
donate said real estate to the IDA, in order for the IDA to fulfill
the County's and the IDA's obligations under the above-described
1
performance agreement in furtherance of the purposes for which the
IDA was created; and,
WHEREAS, Section 18.04 of the Roanoke County Charter directs
that the conveyance of real estate be accomplished by ordinance;
the first reading of this ordinance was held on February 25, 1997;
the second reading was held on March 11, 1997.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That conveyance of Lot No. Fifteen (15), Lot No. Sixteen
(16), and the Western 70 feet of Lot No. Fourteen (14), as shown on
the recorded Map of Fort Lewis Estates, of record in the aforesaid
Clerk's Office in Plat Book 3, at page 51, said real estate being
further shown and designated upon the Roanoke County Land Records
as Tax Map No. 55.03-1-18, 55.03-1-19, and 55.03-1-20, to the
Industrial Development Authority of Roanoke County, Virginia, is
hereby authorized.
2. That upon conveyance of the real estate to the IDA, the
IDA shall assume all obligations and responsibilities of the County
provided for in the Agreement in connection with said property.
3. That the County Administrator or Assistant County
Administrators are hereby authorized to execute such documents and
take such actions as may be necessary to accomplish this
conveyance, all of which shall be approved as to form by the County
Attorney.
4. That this ordinance shall be effective on and from the
date of its adoption.
2
On motion of Supervisor Harrison to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Johnson
NAYS: None
ABSTAIN: Supervisor Nickens
A COPY TESTE:
,~ - U
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Timothy W. Gubala, Director, Economic Development
Paul M. Mahoney, County Attorney
3
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Sbt9L8SObSt:~31
i
ACTION NO.
ITEM NUMBER -i~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY
MEETING DATE: March 11, 1997
AGENDA ITEM: Ordinance approving the transfer of 3.00 acres, being Lots 15, 16
and the western 70 feet of Lot 14 of Fort Lewis Estates (Plat
Book 3, Page 51), to the Industrial Development Authority of
Roanoke County for conveyance to Kroger as part of the Kroger
expansion project
COUNTY ADMINISTRATOR'S COMMENTS:
~(
BACKGROUND:
Roanoke County is assisting the Kroger Co. with an expansion of their Mid-Atlantic
Distribution Facility in the Glenvar area that will require a relocation and improvement of
Garman Road. Richfield Retirement Community exchanged 3.00 acres for County land upon
which Richfield is constructing an Alzheimer's Center. Kroger is requesting the County to
donate this 3.00 acre tract for their expansion project.
SUMMARY OF INFORMATION:
The subject property is necessary for Kroger's expansion project. This land is owned by
Roanoke County, and is more particularly described as:
All of those certain lots, parcels or tracts of land, together with any improvements thereon,
rights incident thereto, and appurtances thereunto belonging, situate in the Catawba District
of the County of Roanoke, Virginia, designated and described as all of Lot No. Fifteen (15),
all of Lot No. Sixteen (16), and the western seventy (70) feet of Lot No. Fourteen (14), as
shown on the recorded Map of Fort Lewis Estates, of record in the Clerk's Office of the Circuit
Court of Roanoke County, Virginia, in Plat Book 3, at page 51, reference to which is hereby
made for further description of said property; said real estate being further shown and
designated upon the Roanoke County Land Records as Tax Map 55.03-1-18, 19 and 20; and,
BEING all of the same real estate conveyed to Roanoke County by deed of exchange by and
between Richfield Retirement Community and the Board of Supervisors of Roanoke County,
dated October 1 1, 1996, and recorded in the aforesaid Clerk's Office in Deed Book 1529, page
1299.
,~••~
The County Assessor has determined that these 3.00 acres are valued at $121,700.
Kroger is requesting that these 3.00 acres be conveyed to them so that site grading and
development may occur. Staff recommends that the 3.00 acres be transferred to the Industrial
Development Authority of Roanoke County for conveyance to the Kroger Co., upon the
execution of a performance agreement with the County, Authority and the Kroger Co. The
Board approved the first reading of the Ordinance on February 25, 1997.
FISCAL IMPACT:
Roanoke County has appropriated funds for the Kroger expansion project at their meeting on
January 27, 1997. A sum of $450,000 was appropriated to the Industrial Development
Authority for land acquisition and related legal and recordation costs.
ALTERNATIVES:
1. Adopt the second reading of the ordinance approving the transfer of 3.00 acres owned
by the County to the Industrial Development Authority for conveyance to the Kroger
Co. Per the approved performance agreement.
2. Do not transfer the 3.00 acres to the Authority nor convey the land to Kroger.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve Alternative No. 1 for the benefit of
the Kroger expansion project.
Respectfully submitted:
,~
Timothy W. Guba a, Director
Department of Economic Development
ACTION
Approved ( )
Denied ( )
Received ( )
Referred to
Motion by:
Approved:
~~~~
Elmer C. Hodge
County Administrator
No Yes Abs
Eddy
Johnson
Harrison
Minnix
Nickens
2
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SbI9Z8SObSt:~31
Y
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~-_ i
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, MARCH 11, 1997
ORDINANCE AUTHORIZING CONVEYANCE OF LOT 15, LOT 16, AND THE
WESTERN 70 FEET OF LOT 14, FORT LEWIS ESTATES TO THE
INDUSTRL!~L DEVELOPMENT AUTHORITY OF ROANOKE COUNTY IN
CONNECTION WITH THE KROGER PROJECT
WHEREAS, by Deed of Exchange dated October 11, 1996, and recorded in the
Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1529, page
1299, the Board of Supervisors acquired Lot No. Fifteen (15), Lot No. Sixteen (16), and
the Western 70 feet of Lot No. Fourteen (14), as shown on the recorded Map of Fort Lewis
Estates, of record in the aforesaid Clerk's Office in Plat Book 3, at page 51, said real estate
being further shown and designated upon the Roanoke County Land Records as Tax Map
No. 55.03-1-18, 55.03-1-19, and 55.03-1-20; and,
WHEREAS, by Resolution #012897-12, the Board of Supervisors of Roanoke County
authorized and approved an economic development project, known as the Kroger Project,
and authorized execution of a Performance Agreement with the Industrial Development
Authority of Roanoke County, Virginia, ("IDA"), and the Kroger Co.; and,
WHEREAS, the terms of said agreement provide for conveyance to the IDA of the
above-described real estate in connection with the Kroger Project; and,
WHEREAS, pursuant to §15.1-511.1 of the Code of Virginia (1950, as amended),
the Board of Supervisors is authorized to donate said real estate to the IDA, in order for
the IDA to fulfill the County's and the IDA's obligations under the above-described
performance agreement in furtherance of the purposes for which the IDA was created; and,
J-~
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
conveyance of real estate be accomplished by ordinance; the first reading of this ordinance
was held on February 25, 1997; the second reading was held on March 11, 1997.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That conveyance of Lot No. Fifteen (15), Lot No. Sixteen (16), and the
Western 70 feet of Lot No. Fourteen (14), as shown on the recorded Map of Fort Lewis
Estates, of record in the aforesaid Clerk's Office in Plat Book 3, at page 51, said real estate
being further shown and designated upon the Roanoke County Land Records as Tax Map
No. 55.03-1-18, 55.03-1-19, and 55.03-1-20, to the Industrial Development Authority of
Roanoke County, Virginia, is hereby authorized.
2. That upon conveyance of the real estate to the IDA, the IDA shall assume all
obligations and responsibilities of the County provided for in the Agreement in connection
with said property.
3. That the County Administrator or Assistant County Administrators are hereby
authorized to execute such documents and take such actions as may be necessary to
accomplish this conveyance, all of which shall be approved as to form by the County
Attorney.
4. That this ordinance shall be effective on and from the date of its adoption.
AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE
COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION
CENTER ON TIIESDAY, MARCH 11, 1997
ORDINANCE 031197-8 AIITHORIZING CONVEYANCE OF AN EASEMENT
TO NEYSA M. LIICRADO TO EBTEND A WATER LINE OVER CERTAIN
PROPERTY OWNED BY THE BOARD OF SIIPERVISORS, (TA% MAP NO.
76.01-1-27)
WHEREAS, the Board of Supervisors of Roanoke County is the
owner of property along Sugar Loaf Mountain Road (Route 692) in the
Windsor Hills Magisterial District; and
WHEREAS, Neysa M. Luckado requires a twenty foot water line
easement across said County property (Tax Map No. 76.01-1-27) in
order to provide water service to her property (Tax Map No. 76.01-
1-28.1) as shown on a plat prepared by Lumsden Associates, P.C.,
dated 4 February 1997; and
WHEREAS, the proposed water line easement will serve the
interests of the public and is necessary for the public health,
safety, and welfare of the citizens of the County of Roanoke.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the
Roanoke County Charter, the acquisition and disposition of real
estate can be authorized only by ordinance. A first reading of
this ordinance was held on February 25, 1997; a second reading was
held on March 11, 1997; and
2. That pursuant to the provisions of Section 16.01 of the
Charter of Roanoke County, the interests in real estate to be
conveyed are hereby declared to be surplus, and are hereby made
available for other public uses by conveyance to Neysa M. Luckado
1
for the extension of a water line to serve Ms. Luckado's property;
and
3. That the donation of a water line easement for extension
of a water line, and related improvements, along County property as
shown on a plat prepared by Lumsden Associates, dated 4 February
1997, to Neysa M. Luckado is hereby authorized; and
4. That Neysa M. Luckado's offer to purchase the easement
for One Dollar ($1.00) is hereby accepted and the proceeds from the
sale of the easement are to be allocated to the capital reserves of
Roanoke County; and
5. This conveyance is subject to the following conditions:
(a) This easement is a non-exclusive easement so that other
property owners may use and benefit from this easement.
(b) The County reserves the right to relocate this easement
and water line at its expense.
(c) Should Luckado or her successor in interest ever ceases
use of this easement, it shall revert to the County.
(d) Luckado shall comply with all County development rules
and regulations during the installation and maintenance
of the water line in this easement, including erosion and
sediment control measures.
(e) Luckado agrees to restore and repair any actual damage to
the County property which may be directly caused by the
construction, reconstruction, or maintenance of said
water line.
6. That the County Administrator is hereby authorized to
2
execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be
approved as to form by the County Attorney; and
7. That this ordinance shall be effective on and from the
date of its adoption.
On motion of Supervisor Eddy to adopt the ordinance, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
.G,f-. ~,
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Gary Robertson, Director, Utility
Paul M. Mahoney, County Attorney
Arnold Covey, Director, Engineering & Inspections
3
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ACTION #
ITEM NUMBER ~'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 11, 1997
AGENDA ITEM: Second Reading of Ordinance Granting a Private Water Line Easement
across Property owned by Roanoke County to Neysa M. Luckado
COUNTY ADMINISTRATOR'S COMMENTS: vw /
G~~ err(
BACKGROUND:
Ms. Luckado is in the process of constructing a dwelling on Tax Parce176.01-1-28.1. The property
has an existing well that was to be utilized with the new dwelling. Ms. Luckado has stated that the
well is contaminated and desires public water (see enclosed letter).
The first reading was held on February 25, 1997.
SUMMARY OF INFORMATION:
Prior to construction of the South Transmission Line and a 1-million gallon water storage tank,
public water was not available to this area. Although public water is still not immediately accessible
to Ms. Luckado's property, there is a 24-inch water line located on the adjoining property owned by
Roanoke County. Ms. Luckado has submitted a proposed plat (copy enclosed) and has requested
that Roanoke County grant an easement across this property for the purposes of installing a private
water lateral.
Because the subject property is located at a higher elevation than the existing water storage facility,
Ms. Luckado was notified that she will need to install a booster pump in order to have adequate
water pressure. Because of the elevation and the fact that only three properties could benefit, a
County-owned water main is not feasible.
~- ~
FISCAL IMPACT:
Roanoke County will obtain one additional water customer and collect the normal off-site fees. Ms.
Luckado is responsible for all surveying and construction costs.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors adopt the Ordinance after the second reading that
an easement be granted to Ms. Luckado.
SUBMITTED BY:
Gary Ro ertson, P.E.
Utility Director
APPROVED:
~~~
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved () Motion by: No Yes Abs
Denied () Eddy _
Received O Harrison _ _ _
Referred Johnson _ _
to Minnix _ _
Nickens
OCTOBER 1Z, 1995
~~
DEAR MR. F'RANI~,
HERE IS MY APPLICATION TO CONNECT UP WITH THE
COUNTY WATER FACILITIES. I AM BUILDING A HOME ON
SUGAR LOAF MOUNTAIN, AND I HAVE FOUNI3 OUT THAT I
HAVE A CONTAMINATED WELL. ACCORDING TO 'WATER
CHLMISTRILS ANALYSIS, I HAVE VERY HIGH LEAD CONTENT
(0.19 HIGI~ PESTICIDE LEVEL (0.20}, AND PETROLEUM
DISTILLATES.
BECAUSE THERE IS NO SYSTEM THAT WII.,L TAKE THESE
CHEMICALS OUT POR MY WIIOLE HOUSE CONSUMPTION, I
NEED TO CONNECT UP WITH THE COUNTY. THIS
CONTAMINATION HAS BEEN VERY DEVASTATING FOR 11IE. I
HAVE PUT $6,000 INTO MY WELL (PUMP AND DRILL WORD. I
NEED CLEAN WATER, AND THE COUNTY IS THE ONLY PLACE
yYHERE I CAN MAKE SUCH A REQUEST.
TIIE COUNTY IS IN THE PROCESS OF BUILDING A WATER
RESERVOIR TOWER WHICH IS APPROXIMATELY 528 FEET
AWAY FROM MY HOUSE. BECAUSE THIS RESERVOIR I5 SO
CLOSE, I HOPE YOU WILL BE ABLE TO GRANT ME MY
REQUEST, AND I HOPE IT WILL NOT COST TOO MUCH TO
CONNECT UP WITH THIS NE'W RESERVOIR. THANKS FOR
YOUR HELP. r
- ~-- ---- - __ _ ~ I _ --. _ _ _ .
Q.~'w
56481i~iID~WAY DILIvE `(LIVING HERE)
5650 MIDWAY DRIVE (BUILDING HERE)
P.O. BOX 21422 (MAILING ADDRESS)
ROANOKE, VA 2401$~~
WORK NUMBE~t=982-a~63, EXT, a57~/HOME-774-ss7s
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 11, 1997
ORDINANCE AUTHORIZING CONVEYANCE OF AN EASEMENT TO NEYSA
M. LUCKADO TO EXTEND A WATER LINE OVER CERTAIN PROPERTY
OWNED BY THE BOARD OF SUPERVISORS, (TAX MAP NO. 76.01-1-
27)
WHEREAS, the Board of Supervisors of Roanoke County is the
owner of property along Sugar Loaf Mountain Road (Route 692) in the
Windsor Hills Magisterial District; and
WHEREAS, Neysa M. Luckado requires a twenty foot water line
easement across said County property (Tax Map No. 76.01-1-27) in
order to provide water service to her property (Tax Map No. 76.01-
1-28.1) as shown on a plat prepared by Lumsden Associates, P.C.,
dated 4 February 1997; and
WHEREAS, the proposed water line easement will serve the
interests of the public and is necessary for the public health,
safety, and welfare of the citizens of the County of Roanoke.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the
Roanoke County Charter, the acquisition and disposition of real
estate can be authorized only by ordinance. A first reading of
this ordinance was held on February 25, 1997; a second reading was
held on March 11, 1997; and
2. That pursuant to the provisions of Section 16.01 of the
Charter of Roanoke County, the interests in real estate to be
conveyed are hereby declared to be surplus, and are hereby made
available for other public uses by conveyance to Neysa M. Luckado
1
~~
for the extension of a water line to serve Ms. Luckado's property;
and
3. That the donation of a water line easement for extension
of a water line, and related improvements, along County property as
shown on a plat prepared by Lumsden Associates, dated 4 February
1997, to Neysa M. Luckado is hereby authorized; and
4. That Neysa M. Luckado's offer to purchase the easement
for One Dollar ($1.00) is hereby accepted and the proceeds from the
sale of the easement are to be allocated to the capital reserves of
Roanoke County; and
5. This conveyance is subject to the following conditions:
(a) This easement is a non-exclusive easement so that other
property owners may use and benefit from this easement.
(b) The County reserves the right to relocate this easement
and water line at its expense.
(c) Should Luckado or her successor in interest ever ceases
use of this easement, it shall revert to the County.
(d) Luckado shall comply with all County development rules
and regulations during the installation and maintenance
of the water line in this easement, including erosion and
sediment control measures.
(e) Luckado agrees to restore and repair any actual damage to
the County property which may be directly caused by the
construction, reconstruction, or maintenance of said
water line.
6. That the County Administrator is hereby authorized to
2
~• G~
execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be
approved as to form by the County Attorney; and
7. That this ordinance shall be effective on and from the
date of its adoption.
C:\OFFICE\ WPWIN\WPDOCS\ AGENDA\REALESI\ LUCKADO.EST
3
A
1
ACTION NO.
ITEM NO.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: March il, 1997
AGENDA ITEM: Ordinance to rezone 11.05 acres from R-1 to R-3 to
construct residential condominiums, located on the south side of
Electric Road between McVitty Road and Electric Road, Windsor
Hills Magisterial District, upon the petition of Radford &
Company.
COUNTY ADMINISTRATOR'S COMMENTS:
We do not have all the information at this time. If we still do not have the
information by Tuesday, staff will request additional time. I still think we will must
consider safety, and prefer to master plan with adjoining properties if possible.
BACKGROUND•
At your February 25th meeting, the Board postponed a
decision on this request until March 11th to give the staff an
opportunity to work with Mr. Radford on several outstanding
issues. Many of these issues pertained to access to the site,
and focused on the safety and convenience of the single Route 419
access point that was proposed on the proffered concept plan.
Since February 22, the staff has worked on the following
issues in an attempt to find alternative ways to improve the
access and convenience of this site.
1. Staff has explored with VDOT the possibility of installing
"No U-Turn" signs at the McVitty/Route 419 intersection and at
the library median cut across from Signet Bank. Mr. Echols has
advised us that they did not believe such signs would be
appropriate at the McVitty/Route 419 intersection. This is a
signalized intersection. and thus traffic patterns are regulated
by the light. Mr. Echols also indicated that VDOT would not
install a sign at the library median cut prior to, or in
conjunction with, the development of the Lazarus property. If,
after development, U-Turns became a problem at this location,
they would consider installing a sign prohibiting these turning
movements.
~3
2
2. Staff has begun to explore the feasibility of a driveway
connection between the Radford development and the library. If
the intervening Clements property could be acquired and/or
partially used as a frontage road, access to the condominiums
could tie into an expanded reconfigured library parking lot.
This would allow the condominium traffic to access Route 419 at
the library median cut, and allow the library additional land
area for expansion. I contacted Mrs. Eloise Clements, who is an
owner of the residual property between the Lazarus tract and the
library. Mrs. Clements confirmed that she had been contacted by
Mr. Radford regarding her property. She said that she and her
husband were willing to discuss the sale of her property, but she
has had no subsequent contact with Mr. Radford. Spenser Watts
and I will be attempting to meet with Mrs. Clements the week of
March 10th, to discuss her long term plans for the property, and
how a coordinated development between her property, the library
property, the Radford/Lazarus property plan could benefit all
parties.
3. I have discussed with Ed Natt issues pertaining to the
proposed density of the project, and the possibility that Mr.
Radford would be willing to proffer the construction of the
designated greenways.
4. I have also discuss with Mr. Natt the need for his client to
fully explore the potential for this project to have a primary or
secondary access point on McVitty Road. Mr. Natt has advised me
that he believes that Mr. Radford will attend your March 11th
meeting with a proposal for McVitty access. I do not at this
point know whether this access will be in addition to the
proposed Route 419 access, or a substitute access point.
Any substantial changes in the concept plan resulting from a
revised access design, or any additional proffers will need to be
reviewed by the Planning Commission at an April 1st public
hearing.. If the-Board wishes to entertain changes to the concept
plan and/or receive additional .proffers, a new Board public
hearing will need to be scheduled for April 22nd. Mr. Natt and
his client are aware of this time table.
Staff recommends as follows:
1. That the Board consider this updated information and the
information that will be presented by Mr. Natt on March 11th. If
the Board wishes the Planning Commission to consider a revised
concept plan and proffers, this request should be referred back
to the Planning Commission for a public hearing and report on
April 22nd.
3
Respectfully Submitted,
~~
Terrance H r 'ngton, AICP
Direc r of P1 nning and Zoning
Approved,
L%/,mew
7/~
Elmer C. Hodge
County Administrator
Action
Approved ( ) Motion by
Denied ( )
Received ( )
Referred
to
Vote
No Yes Abs
Eddy
Harrison
Johnson
Minnix
Nickens
1s /~
PETITIONER: RADFORD ~ COMPANY
CASE NUMBER: 3-2/97
Planning Commission Hearing Date: February 4, 1997
Board of Supervisors Hearing Date: February 25, 1997
A. REQUEST
Petition of Radford & Company to rezone 11.05 acres from R-1 to R-3 to construct
residential condominiums, located south side of Electric Road between McVitty
Road (SR 1662) and Electric Road, Windsor Hills Magisterial District.
B. CITIZEN COMMENTS
Ed Murray asked about the residual 1.5 acres .along McVitty. Staff said that it is
not part of the rezoning request, so it will remain R-1. Roger Dixon expressed
concern with water runoff onto his property on McVitty and with increased traffic
both from this proposed development and the new Harris Teeter opening this
spring.
C. SUMMARY OF COMMISSION DISCUSSION
The Commission requested that Ms. Scheid elaborate on the letter dated
February 4 from Mr. Harrington to Jeff Echols, VDOT, regarding the requested
crossover median cut on Route 419. Mr. Scheid responded by listing the reasons
for denying the median cut as outlined in Mr. Harrington's letter: the importance
of using desirable as opposed to minimum standards in evaluating this cut due to
the high volume of traffic and high prevalent speed; the proposed median cut
could never serve any other development; design decision should not be made for
the purpose of mitigating the potential of unsafe practices--signage prohibiting
unsafe practice could be installed; the existence of a median cut would create
unsafe conditions by encouraging residents to turn left and head north on Route
419; denial of the median cut may result in increased traffic on McVitty Road--an
acceptable consequence of prohibiting this cut.
Mr. Thomason discussed the idea of using the median cut at the library and
constructing a frontage road through the adjoining one acre parcel (the Clements'
property) to access petitioner's property. He inquired about using the old Castle
Rock railroad bed for this purpose.
The Planning Commission emphasized that the requested rezoning is in
compliance with the Comprehensive Plan designation of Transition and inquired
about alternative uses for this site that would also comply with the Comprehensive
Plan and the Route 419 Plan. Ms. Scheid stated that the site could be developed
as single family residential (approximately 50 single family residences) which
could generate less traffic than the proposed use. Any commercial development
on this site would in all likelihood generate more traffic than the proposed use.
~2
D. PROFFERED CONDITIONS ~°
Proffers were offered in the following general areas:
1) concept plan; 2) access from Rt. 419 only; 3) stormwater management facilities
and easements; 4) greenway easements; 5) vegetative/fence buffering.
E. COMMISSION ACTION(S)
Mr. Thomason commented that he is concerned with the access but overall it is a
good project. He moved to recommend approval of the petition with the proffered
conditions. The motion carried with the following roll call vote:
AYES: Thomason, Hooker, Witt, Robinson, Ross
NAYS: None
ABSENT: None
F. DISSENTING PERSPECTIVE
None.
G. ATTACHMENTS:
_ Concept Plan
_ Staff Report
Terrance Harrin~
Roanoke Coin
_ Vicinity Map
- Other _,
con, 5ecary
Planning Commission
OF ROANp~,~
z ~
J .-; a
1838 DEPARTMENT OF PLANNING AND ZONING
TERRANCE L HARRtNGTON, AICP
DIRECTOR OF PLANNING
~...'"
PLANNING COMMISSION
BOARD OF ZONING APPEALS
February 4, 1997
Mr. Jeff Echols
Resident Engineer
VDOT
714 S. Broad Street
Salem, VA 24153
RE: Requested Median Cut; Route 419 (McVitty Forest)
Dear Jeff:
I would like to offer Roanoke County's perspective on the
requested Route 419 median cut to serve the proposed McVitty
Forest condominium development. It is our understanding that you
received a request for this new median cut from an agent
representing Radford & Company, developer of the proposed
condominiums.
We believe that it is of paramount importance to preserve
the safety and capacity of Route 419, This road is the only major
north/south arterial serving this side of Roanoke County. The
proposed cut further reduces the ability of this road to serve
its primary function.
In a letter dated December 31st to Arnold Covey, your office
recommended denial of a median cut in a similar location, as it
did not meet minimum standards. You have stated that this
proposed median cut should meet VDOT desirable standards. he
agree. We support your conclusion to recommend denial of the
median cut and have considered the following:
1. We agree that it is important that desirable, as
opposed to minimum standards, be used in evaluating this cut.
Minimum standards are not appropriate for this location given the
high volume of Route 419 traffic, and the high prevalent speed of
vehicles using this road.
2. The proposed median cut would never serve any other
development. The Colonnade development directly across Route 419
currently is served by a signalized intersection at McVitty.
Proffers on the Colonnade development prohibit future/additional
access to Route 419, notwithstanding the steep cut slope that
aligns with the proposed cut.
P.O. BOX 298(54 • ROANOKE, VIRGINIA 24018-0798 • (540) 772-2668 • FAX: (540) 772-2108
® Printed on Rerycdod Pa~2r
-~
~~
3. We recognize that the denial of the cut may result in
some unsafe drivers choosing to make. U-turns at McVitty or at the
median cut at the Library. We do not believe, however, that this
design decision should be made for the purpose of mitigating the
potential of unsafe driving practices.. If U-turns become
prevalent, signage prohibiting this unsafe practice may become
necessary.
4. We believe the existence of a median cut will create
unsafe conditions by encouraging/allowing residents of the
condominiums to turn left and head north on Route 419. This is
also a dangerous turning movement, given the high volume and
speed of vehicles on this road.
5. We recognize that the denial of the median cut may/will
result in increased traffic on McVitty Road as residents are
likely to "circle the block° to arrive/leave home. We believe
that this incremental increase in McVitty traffic is an
acceptable consequence of prohibiting this cut.
The proposed condominiums are a good land use for this
location. Mr. Radford has indicated that, if rezoned, he intends
to proceed with the development even if the cut is denied.
Please consider these comments as you continue with any
further review of this request. If I can be of any further
assistance, please let me know.
Sincerely,
~ --
Terrance L Harrin on, AICP
Director f Planning
c: Arnold Covey
Ed Natt
PO '
STAFF RE RT
/'
Case Number: 3-2/97 Prepared by: Janet Scheid
Applicant: Radford & Co. Date: February 4, 1997
PART I
B. DESCRIPTION
This is a request to conditionally rezone 11.05 acres from R-1,
Low-Density Residential to R-3, Medium-Density Multi-Family
Residential. The following proffers have been made: 1) the property
will be developed in substantial conformity with the concept plan
for McVitty Forest prepared by Lumsden Associates under date of
December 19, 1996; 2) access to the condominium development will be
from Rt. 419; 3) the condominium development will be limited to
ninety (90) units.
The concept plans shows 90 residential condominium units in five
buildings. Since access to the property is proffered to be from
Route 419, petitioner is requesting approval from VDOT for a median
cut on Rt. 419 to facilitate ingress and egress. This property is
in the Windsor Hills Magisterial District.
C. APPLICABLE REGULATIONS
1. The R-3 District of the Roanoke County Zoning Ordinance
allows multi-family dwelling with additional use and
design standards that specify lot size, setbacks, density
and common open space.
2. A cross-over median cut request is being reviewed by the
Virginia Department of Transportation.
3. All site development regulations are applicable.
4. Federal Emergency Management Act floodplain regulations
are applicable. ~.
1
PART II
-u~
~° ~
A. ANALYSIS OF E%ISTING CONDITIONS
1. Lot Area - The property consists of four separate parcels
totalling 12.55 acres. The rezoning request if for 11.05
acres. The remaining 1.5 acres, zoned R-l, has frontage on
McVitty Road. The petitioner has indicated that he intends to
purchase this 1.5 acres and that it will be left in reserve
for future development.
2. Location - The property to be rezoned is located along Route
419 and McVitty Road with approximately 1000 feet of frontage
on Rt. 419 and 380 feet on McVitty.
This site is just east of Winterberry Pointe, a medium-density
residential development. It is across Route 419 and south of
the Colonnade Corporate Center and west of the Roanoke County
Headquarters Library. This site is north of the well-
established, stable single-family residential neighborhood of
Crestwood Park. The property is bordered on the northwest
corner by an existing single-family residence, built in 1910,
and zoned C-1, Commercial.
The site is dissected on the western side by Mudlick Creek and
the accompanying floodway and floodplain.
In the late 19th century this site was used by the Castle Rock
Branch railroad which followed and ran adjacent to the current
Rt. 419, crossed McVitty Road and ran along what is now Castle
Rock Road for a distance of 2.8 miles to an iron ore deposit.
The railroad right-of-way can still be seen on the northern
portion of this property adjacent to Rt. 419.
3. Buildings,[Structures - A single-family residential house,
built in the 1950's, is currently on the site.
4. Access - Access to the existing residence is from McVitty
Road at the far southwesterly point of the property.
B. ANALYSIS OF PROPOSED DEVELOPMENT
1. Use - The petitioner proposes to build five three-story
buildings each housing 18 condominium units for a total of 90
condominium units. This results in approximately 8 units per
acre. Each building would have 34 parking spaces underground
with elevator service to the floors above. Additional overflow
and guest surface parking will be provided.
2
-~
3
Reviewing the proffered concept plan, the closest a
condominium building comes to an existing property line is
thirty feet: This is the undeveloped parcel that separates
the library property from the petitioner's property. The
closest a condominium building comes to a developed site is
approximately 45 feet.
The existing Lazarus residence, built in the early 50's, will
be demolished.
2. Access to Site - Petitioner is proffering that access to the
site will be from Route 419. Petitioner has requested that
VDOT approve a cross-over median cut to allow westbound Rt.
419 traffic to make a left hand turn and access this site, and
allow residents exiting from this development to turn left on
Rt. 419 towards Salem. In a letter dated December 31, 1996
from Richard Brammer to Arnold Covey, VDOT recommends that
this cross-over request be denied on the grounds that it does
not meet minimum cross-over spacing criteria for a design
speed of 55 mph. The petitioner's engineering firm has revised
the entrance design and resubmitted the request for a cross-
over.
In a meeting with staff, representatives from VDOT expressed
concern with the number of cross-overs on this stretch of Rt.
419 and the impact on traffic flow. There is an existing
cross-over at Winterberry Pointe serving both that residential
development and McVitty Road on the northside of Rt. 419.
There is a traffic light on Rt. 419 where it intersects with
southbound McVitty Road and Colonnade Drive and there is an
existing cross-over at the Roanoke County library that also
serves Postal Drive.
The petitioner's request for a cross-over would only service
this proposed residential development. Across Rt. 419, from
the requested cross-over, is Colonnade Corporate Center. This
site already has access, at the traffic light to the west, and
could not utilize an additional cross-over. Due to alignment
and existing zoning proffers, the two vacant parcels of land,
between Colonnade Corporate Center and Signet Bank, could not
be serviced by the proposed median cut either.
This site has frontage on McVitty Road but access to the site
from McVitty is hard to achieve due to Mudlick Creek and the
floodway.
3. Circulation - Petitioner proposes one access road from Route
419 to serve the 5 condominium buildings. ~~ The access road
enters the property and continues to the south. The first
building is to. the west of the access road. The road continues
and culminates in a circle with the remaining 4 buildings
arranged around this circle.
3
" ~ '~
4.
5.
6.
Traffic Count - An estimated 31,000 vehicle trips per day
occurred on Route 419 in 1995. McVitty Road carried
approximately 7,000 vehicle trips per' day, up from
approximately 2,500 prior to the installation of the traffic
light at McVitty and Rt. 419. Much of this additional traffic
on McVitty is through traffic, going to and from Old Cave
Spring Road, to avoid the intersection at Cave Spring Corners.
This high traffic volume on McVitty creates delays for traffic
entering McVitty from Castle Rock Road.
The proposed use would generate an additional 700-800 vehicle
trips per day. If the request for a cross-over median cut on
Rt. 419 is granted then most of this additional traffic would
fall on Rt. 419. If the cross-over request is not granted,
and traffic can only make a right hand turn in and right hand
turn out of this proposed development, then several things may
occur: 1) Some of the traffic generated by this new
development may use McVitty Road. People travelling from the
Cave Spring Corners area may access McVitty via Old Cave
Spring Road than turn right on Rt. 419 at the light, to access
the entrance to the proposed development; 2) Alternatively,
people travelling on Rt. 419 from the Cave Spring Corners area
may make a U-turn at the light at McVitty Road/Colonnade Drive
and come back around to make a right hand turn into this
proposed development or use Colonnade Drive to turn around and
come back out with a left hand turn at the light onto Rt. 419;
3) In addition, people exiting the proposed development and
wanting to turn west, towards Salem, may make a U-turn at the
Library/Postal Drive median cut.
No matter what VDOT's decision is on the request for a cross-
over median cut on Rt. 419 there will be residual traffic
impacts on Rt. 419 and McVitty Road. The extent of these
impacts is not known at this time and additional information
would be needed to adequately analyze them.
McVitty Road has been placed on the County 6-year secondary
construction plan but funding for construction has not been
allocated.
Public Services - Both public water and sewer are available
to this site.
The Roanoke County Headquarters Library is to the east of this
site and separated by a one acre parcel of land. This library
facility serves approximately 350,000 visitors a year. While
there are currently no concrete plans for expansion of this
facility there has been some assessment of the need to expand
both the building and the parking lot.
Storm Water Management/Flooding Issues - This area of McVitty
Road is subject to periodic flooding from Mudlick Creek.
4
~~
In reviewing the proposed plans for on-site stormwater
management, the Engineering Department recommends that an
alternative location be provided for the retention pond,
outside of the floodplain area, to minimize construction and
maintenance conflicts.
The draft Roanoke Valley Regional stormwater management plan
has identified the western portions of this property, in the
area of Mudlick Creek, as a potential site for a detention
facility. This proposed facility has the potential to
increase water ponding along the existing floodplain. The
County Engineering Department recommends that the finish floor
elevations for the proposed condominiums be constructed a
minimum of 2 feet above the calculated future 100-year
floodplain, as identified in the draft stormwater study.
7. Gradinct - Petitioner has stated that grading in the floodplain
will occur. Finished site grading will result in the proposed
condominiums being at approximately the same elevation as Rt.
419. To achieve this a significant amount of grading, cutting
and filling and tree removal will be necessary. Staff expects
that most of the existing trees will be removed and some
grading will occur within five feet of the surrounding
property boundaries. The petitioner's engineer has estimated
that the maximum cut will be approximately 30 feet.
8. Greenways - The general area of Mudlick Creek has been
identified on the Roanoke Valley Conceptual Greenway Plan as
a potential site for a greenway. An off-road trail system on
the petitioner's property, adjacent to Rt. 419, could
potentially link up to the County library, services on Postal
Drive and Cave Spring Corners.
9. Community Meeting - A community meeting was held on January 21
and attended by approximately 25 citizens. At that meeting
the petitioner's attorney stated that an entrance off of
McVitty would not be requested even if VDOT denies their
request for a cross-over median cut.
Citizen's comments included: want a fence to reduce foot
traffic between the proposed development and Rasmont Drive;
want significant landscaping between proposed development and
Rasmont Drive to minimize visual impact from Crestwood Park
residences; suggest the need to coordinate this development
with the regional stormwater management study; suggest that
retention pond area be made attractive and be used as a small
park for residents; and stated concerns about finished grading
and building elevations.
Staff has requested finished grading plans and cross-sections
of building elevations for review purposes.
5
C . CONFORMANCE KITH COIINTY COMPREHENSIVE PLAN ...+""` /'
The Roanoke County Comprehensive Plan, Rt. 419 Corridor Study,
has identified this site as Transition. Compatible land use
types include: office and institutional, retail, multi-family,
parks and single-family. Among the policies to guide the use
and development of land in this category are: prevent
haphazard commercial sprawl; encourage the development of
residential projects with controlled, common access to major
frontage ~~streets while discouraging the subdivision of
individual frontage lots for single family housing; coordinate
vehicular and pedestrian movement among adjacent sites,
provide shared access; and provide strict screening and
buffering standards along the rear property lines where
frontage development backs up to less intensive residential
uses.
The 419 Frontage Development Plan categorizes this property as
Mid-High Density and High Density Residential.
PART III
STAFF CONCLIISIONS
In addition to the proffered conditions staff recommends proffers
be considered in the following areas:
1. Stormwater management easements along Mudlick Creek for
future, potential regional Stormwater management
facilities.
2. The on-site stormwater retention pond, shown on the
proffered concept plan, be constructed outside of the
floodplain area to minimize construction and maintenance
conf 1 icts .
3. Greeriway easements along Mudlick Creek and adjacent to
Rt. 419 for future greenways.
4. Vegetative landscaping and/or fencing be placed on
adjoining residential properties, if desired by adjoining
property owners, to minimize the visual and noise impacts
of the proposed development and to minimize unwelcome
foot traffic.
In addition, staff recommends that two of the three proffers that
have been submitted by the petitioner be revised to more clearly
state the intentions of the petitioner.
It is staff's conclusion that the critical issue surrounding this
rezoning petition is one of access to the proposed development and
the commensurate impacts on traffic patterns on surrounding streets
6
..~
and Rt. 419. As such, staff recommends that action on this
petition be delayed until a decision is reached by the Virginia
Department of Transportation on the request for a cross-over median
cut. This will allow staff to more thoroughly evaluate the
possible impacts of this decision and provide the Planning
Commission with more complete information upon which to make an
informed decision. It would also allow additional time for the
petitioner, staff and the Planning Commission to consider suggested
proffers and to resolve the precise wording of accepted proffers
prior to the public hearing.
PREPARED BY: JANET 5CHEID
DATE PREPARED: January 28, 1997
7
COUNTY OF ROAt1tOKE
DEPT. OF PLANNING AND ZONING
5204 Bernard ~r.~ .
P,O. Box 29800
Roanoke. VA 24018
( 54p 772-2068 FAX (540) 772-2108
For staff use on/v ''
data r e ' reccivt-d by:
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placards issuod: SOS duo:
Case Mumber:
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Check type of application filed (check all that apply): ~ ~.
®REZONING ^ SPECIAL USE ^VARIANCE
Applicant's name: Radford ~ Company Phone: 343-5000
Address: 2740 Franklin Road Zip Code:
Roanoke, VA 24014
Owner's name: Lloyd G. and Lee W. Lazarus Phone:
Address- 3124 McVitty Road Zip Code:
Roanoke, VA 24014
Location of property: Tax Map Number: 76.16-2,3,4,5
Route 419 and
McVitty Road Magisterial District: Windsor Hills
Community Planning Area: Windsor Hillis
Size of parcel (sl: Existing Zoning: R-1
11.05 acres Existing Land Use: Residential and vacant
sq.ft.
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Proposed Zoning: R_3 Fir srar'f Use Only
Proposed Land Use: Residential condominium use Type:
Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district?
YES Y NO lF N0, A VARI,.NCE IS REQUIRED FIRST.
Does the parcel meet the minimum criteria for the requested Use Type? YES R NO
IF N0, A VARiANC~ IS REQUIRED FIRST. .
!f rezoning request, are conditions being proffered with this request? YES X NO
::: i:::::::::. ~.::..:.:. , .;
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Variance of Section(s) of the Roanoke County Zoning Ordinance in order to:
N/A
Is the application complete? Please check if enclosed. APPLICATION WILL NOT HE ACC~PTi=D (F ANY OF
THESE ITEMS ARE MISSING OR INCOMPLETE.
nrs v xn v ws v
X Consultation Y 8 1/2" x 11' concept plan Application fee
X Application ~ Metes and bcunds description Proffers, if applicable
Justification `l Water and sewer application Adjoining propeRy Owners
!hereby certify that 1 am either the owner of the proQerry or the owner's agent or contract purchaser and
am acting with the know/edge and corrsent,of the owner. RADFORD & C MPAIdY
is ,% /7
Owner's Signature: ~~~/~~ ;~ /~
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For Stslr Use Un/y: Caso N~mbcr
Applicant Radford & Company '
The Planning Commission will study rezoning and special use permit requests to determine the need and
justification for the change in terms of public health, safety, and general welfare. Please answer the follo~,ving
questions as thoroughly as possible. Use additional space if necessary.
Please explain haw the request furthers the purposes of the Zoning Qrdinance (Section 30-3) as well as the
,purpose found at the beginning of the applicable zoning district• classification in the zoning ordinance.
The proposed residential/condominium development would utilize a parcel of land located
on Route 419 adjacent to a middle/high density residential development (Winterberry
Pointe) and directly across 419 from a high quality office development (Colonade
Corporate Center).. Access would be provided on a major street (419). The development
will be compatible with the residential development located generally to the southeast
of the property and will be an excellent transition between the 419 development and the
residential properties.
Please explain how the projoct conforms to the general guidelines and policies contained in the Roanoke County
Comprehensive Plan.
The property will conform to the general guidelines and policies contained in the
comprehensive plan in that it will utilize for medium density residential development
a parcel of land located on a major arterial highway and provide a transition from the
general commercial uses located on Route 419 to the residential areas off of 419. The
access for the condominium development will be provided off of Route 419 and, therefore,
there will be no negative traffic impacts on residential subdivision streets. The
utilities are available to provide for this development.
The 419 development plan designates the property as Transition. The plan further
provides for mid-high density residential develomeut on the subject property.
Please describe the impact(s) of the request on the property itself, the adjoining properies, and the surrounding
area, as well as the impacts on public services and facilities, including water/sewer, roads, schools,
parks/recreation, and fire/rescue.
The development will have no negative impact on the surrounding properties. The publ
services and facilities are available. In a condominium development of this nature,
there will be very few, if any, school children so the impact on the schools will be
minimal while providing an excellent tax base for the country.
~~r~ D~V"E~O~MENT A.PPLxC~•i..TION .
~0~~~~E APPLZC.4`tT INF0~2MATION
..~.., ,r..,~...,~ ,. ~ .
:DATE; December' 20, 1996 ~ Basic ^
^ Subdivision ^
File No,
APPLICANT: Radford & Company
Comprehensive
Prc! iminary
(Staff Use Only)
ADDRESS; 2740 Franklin Road
PHONE: 343-5000 Fes{. 343-5135
OWNER: Same as above ADDRESS:
PHONE: FAX:
F,iIGINEER Lumsden & Associates, P.C.
Roanoke, VA 24014
ADDRESS: P.O. Box 20669
PHONE: 774-4411 FAX: 772-9445 ~ Roanoke, VA 24018
SITE ZNFOR1l~A.TION
PROP1rRTYADDRESS• SoutYx-~Side of Route 419, 750; East of McVitty Road
DEVELOPM.I:tVTNAME• McVitty Po~rest
PROPOSED USE:
DEVELOPED AREA: GRADED AREA:
TAX;~1.4P#: 76.16-02-02 to OS ~ iY1AGISTERIALDISTRICT: Windsor Hills
N/A
~~ 11.05 ~ TOTAL U`iITS: 90 TOTAL LOTS:
ACREAGE
ryATER FACII IITIES: (COUNTY x- CITY - TOWY OF VINTON - PRIVATE - WELL)
SEWER F,LCILTTIES: (COUNTY X - CTI'Y - TOm OF VI~YTON - SEPTIC SYSTE,~
DESCRIPTION OF WORK: CONSTRUCTION OF 5 THREE STORY, BUILDINGS CONTAINING 18 CONDOMINIUM
UNITS EACH.
IS BUiLDlr"IG TO EE SPRL~tKLERED? No FLUw REQiTIRED: NSA G.?.yt.
Bvxx,D~G ~-~oz~~TZON
(YEW COi,ISTRliCTION A>~tD RENOVATION)
3 UII.D ING AREA:
CONSTRUCTION TYPE:
OCCUPA:tiCY LOAD:
BUCA USE GROUP:
The appliczrtcrequests rcvicw and approval of a devtlopmctt plan r~uird by Zoniag Ordinance. The titans coniorr:t with
applicable sections of the Zonin; Urdirsncc. it !s 1ndc.-stood that suomission tit: Inaccurate or incomplete i;tfortnstion .~zy
dday final approval of the comprhensivc dcvclopmcnt pla,u.
I do }:c:eby cc;ti;y *,hat [Cully understand the•provisions of the Erosion and Sediment Cone;ol Crdinance and prograat, and ;he abo~•c•reic ~nc.d
project u approved. I furthct meant the rigltaof--entry to this pcojr_~ as descrbcd abovq t0 the design2ted persoP*Iel for the p ose of insceeirg
and monitoring [or compliance with the aforosaid Grdinance. RAC. FORD &~OMPANA ~ ~ ~~
SIGNATURE OF
~i0~'E:
1! BOLD sections of this application must be ~ljcd oats.^d *az rnap zctached prior to issuance of water ar:d sc~vt; availability.
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. PROPOSED
RADFORD & COMPANY REZONING
~~
PROFFERS TO THE ZONING APPLICATION OF ,,.~'
RADFORD & COMPANY
1. That the property will be developed in substantial
conformity with the concept plan for McVitty Forest prepared by
Lumsden Associates under date of February 24, 1997.
2. Access to the development will be from Route 419 only.
3. That the development will be limited to ninety six (96)
residential condominium units.
4. That the developer will grant a stormwater maintenance
easement along Mudlick Creek for a potential regional stormwater
management facility. The easement will include the area within the
100 year floodway of Mudlick Creek on the property rezoned as
established by the Federal Emergency Management Agency's Flood
Insurance Study dated October 15, 1993. Said easements will be
defined and dedicated at the time of site plan review.
5. That on-site stormwater retention pond shown on the
concept plan shall be moved outside the flood plain area if such is
feasible according to normal engineering standards. The relocation
shall not be required if it conflicts with the development in
accordance with the concept plan.
6. That the Developer will grant a variable greenway
easement on the east side of Mudlick Creek, extending from the
center of the creek to the toe of any fill slope or 50', whichever
is less; provided, however, that said easement will be a minimum of
thirty feet. A thirty (30) foot greenway easement adjacent to
Route 419 shall be granted for future greenway development. The
defined greenway easement adjacent to Route 419 may be, as
i ,-
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determined by the Developer, inclusive of the front setback area as
required by Section 30-45-3 (B) of the Roanoke County Zoning
Ordinance. Said easements will be defined and dedicated at the
time of site plan review.
7. Vegetative landscaping shall be placed on site in those
areas adjoining residential properties. If all adjoining property
owners concur in .writing, a fence shall be constructed along the
property line between the subject property and the adjoining
residential properties. If such fence is constructed, the same
shall be maintained by the Homeowner's Association of the
condominium. Language to such effect shall be included in the
Declaration of Covenants, Conditions and Restrictions affecting the
condominium development.
R(1RTl ~'. C''(1MDI~TTV
2:\UP50\LISA\RADFORD.PRO:laf02/20/97
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
TUESDAY, MARCH 11, 1997
ORDINANCE TO CHANGE THE ZONING CLASSIFICATION
OF A 11.05-ACRE TRACT OF REAL ESTATE LOCATED
ON THE SOUTH SIDE OF ELECTRIC ROAD BETWEEN
MCVITTY ROAD (SR 1662) AND ELECTRIC ROAD (TAX
MAP NOS. 76.16-2, 3, 4, 5) IN THE WINDSOR
HILLS MAGISTERIAL DISTRICT FROM THE ZONING
CLASSIFICATION OF R-1 TO THE ZONING
CLASSIFICATION OF R-3 WITH CONDITIONS UPON THE
APPLICATION OF RADFORD & COMPANY
WHEREAS, the first reading of this ordinance was held on
January 28, 1997, and the second reading and public hearing were
held February 25, 1997; and continued to March 11, 1997; and,
WHEREAS, the Roanoke County Planning Commission held a public
hearing on this matter on February 4, 1997; and
WHEREAS, legal notice and advertisement has been provided as
required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the zoning classification of a certain tract of real
estate containing 11.05 acres, as described herein, and located on
the south side of Electric Road between McVitty Road (SR 1662) and
Electric Road, (Tax Map Numbers 76.16-2, 3, 4, 5) in the Windsor
Hills Magisterial District, is hereby changed from the zoning
classification of R-1, Windsor Hills District, to the zoning
classification of R-3, Medium Density Multi-Family Residential
District.
2. That this action is taken upon the application of Radford
& Company.
3. That the owners of the property, Lloyd J. Lazarus and Lee
~3
W. Lazarus, have voluntarily proffered in writing the following
conditions which the Board of Supervisors of Roanoke County,
Virginia, hereby accepts:
(1) That the property will be developed in substantial
conformity with the concept plan for McVitty Forest
prepared by Lumsden Associates under date of February 6,
1997.
(2) Access to the development will be from Route 419 only.
(3) That the development will be limited to ninety-six (96)
residential condominium units.
(4) That the developer will grant a storm water maintenance
easement along Mudlick Creek for a potential regional
storm water management facility. The easement will
include the area within the 100-year floodway of Mudlick
Creek, of the property being rezoned, as established by
the Federal Emergency Management Agency's Flood Insurance
Study dated October 15, 1993. Said easements will be
defined and dedicated at the time of site plan review.
(5) That on-site storm water retention pond shown on the
concept plan shall be moved outside the flood plain area
if such is feasible according to normal engineering
standards. The relocation shall not be required if it
conflicts with the development in accordance with the
concept plan.
(6) That the Developer will grant a variable greenway
easement on the east side of Mudlick Creek, extending
from the center of the creek to the toe of any fill slope
..
'a../
or 50', whichever is less, providing a minimum greenway
easement of 30'. A thirty (30) foot greenway easement
adjacent to Route 419 shall be granted for future
greenway development. The defined greenway easement
adjacent to Route 419 may be, as determined by the
Developer, inclusive of the front setback area as
required by Section 30-45-3 (B) of the Roanoke County
Zoning Ordinance. Said easements will be defined and
dedicated at the time of site plan review.
(7) Vegetative landscaping shall be placed on site in those
areas adjoining residential properties. If all adjoining
property owners concur in writing, a fence shall be
constructed along the property line between the subject
property and the adjoining residential properties. If
such fence is constructed, the same shall be maintained
by the Homeowner's Association of the condominium.
Language to such effect shall be included in the
Declaration of Covenants, Conditions and Restrictions
affecting the condominium development.
4. That said real estate is more fully described as follows:
BEGINNING at corner #1, said point being the corner common to
said 11.05 acres and the westerly boundary of Crestwood Park,
as recorded in Plat Book 3, page 214 in the Clerk's Office of
the Circuit Court of Roanoke County, Virginia, said corner
also lying on the southerly right-of-way line of Virginia
Primary Route 419; thence along the line common to said 11.05
acres and said Crestwood Park the following courses and
distances, S. 41 deg. 40' 00" W. 151.44 feet to corner #2;
thence S. 06 deg. 18' 00" W. 209.98 feet to corner #3; thence
S. 11 deg. 47' 00" E. 108.98 feet to corner #4; thence S. 73
deg. 36' 00" W. 206.43 feet to corner #5; thence S. 82 deg.
35' 00" W. 99.20 feet to corner #6; thence N. 78 deg. 41' 00"
W. 133.00 feet to corner #7; thence S. 52 deg. 55' 00" W.
133.49 feet to corner #8; said corner #8 being the corner
.~
common to said herein described parcel and said Crestwood
Park, said corner also lying on the northerly right-of-way
line of McVitty Road (Route #1682); thence along the line
common to said herein described parcel and McVitty Road the
following courses and distances: N. 56 deg. 21' 18" W. 84.94
feet to corner #9; thence N. 65 deg. 27' 00" W. 274.50 feet to
corner #10; thence N. 57 deg. 54' 00" W. 37.12 feet to corner
#10A; thence along a proposed zoning line the following 2
courses and distances: N. 38 deg. 21' 14" E. 181.27 feet to
corner #10B; thence N. 21 deg. 38' 46" W. 230.00 feet to
corner #16; said corner #16 being the corner common to said
herein described property and the property of Roger D. Dixon
as recorded in the aforesaid Clerk's Office in Deed Book 1421,
page 1051; thence along the line common to said herein
described parcel and said Roger Dixon property the following
2 courses and distances: N. 21 deg. 38' 46" W. 130.77 feet to
corner #17; thence N. 13 deg. 05' 14" E. 65.63 feet to corner
#18; said corner #18 lying on the southerly right-of-way line
of Virginia Primary Route 419; thence along the line common to
said herein described parcel and Virginia Route 419, S.80 deg.
22' 40" E. 1006.51 feet to the point of Beginning and
containing a computed acreage of 11.05 acres.
5. That this ordinance shall be in full force and effect
thirty (30) days after its final passage. All ordinances or parts
of ordinances in conflict with the provisions of this ordinance be,
and the same hereby are, repealed. The Zoning Administrator is
directed to amend the zoning district map to reflect the change in
zoning classification authorized by this ordinance.
C:\OFFICE\WPW IN\WPDOCS\AGENDA\ZONING\RADFORD.ORD
ACTION NUMBER
ITEM NUMBER I.-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 11, 1997
AGENDA ITEM: Appointments to Committees, Commissions and Boards
COUNTY ADMINISTRATOR'S COMMENTS:
~ League of Older Americans - Advisory Council
The one year term of Frances R. Holsinger will expire March
31, 1997.
Ms. Holsinger has moved to Roanoke City and is not eligible to
represent Roanoke County after her term expires.
~ League of Older Americans - Advisory Board
The three year term of Murry K. White will expire March 31,
1997. Mr. White has advised the LOA that he does not plan to
serve another term.
The League of Older Americans will make a recommendation for
this appointment which is then confirmed by the Board of
Supervisors. They will contact the County when they have a
recommendation for the vacancy.
~ Social Services Advisory Board
The unexpired four-year term of Mary Anderson. Ms. Anderson
resigned in January. Her term will expire August 1, 1997.
SUBMITTED BY:
/~. L-, Z.~.C..e-I~"
Mary H. Allen, CMC
Clerk to the Board
APPROVED BY:
Elmer C. Hodge
County Administrator
~~~~
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by:
ACTION
VOTE
No Yes Abs
Eddy
Harrison _
Johnson
Minnix
Nickens
I-
~ ~ ~' 4~'
AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINIBTRATION
CENTER ON TIIESDAY, MARCH 11, 1997
RESOLIITION 031197-9 APPROVING-AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SIIPERVISORB AGENDA FOR
THIS DATE DESIGNATED AS ITEM L CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the certain section of the agenda of the Board of
Supervisors for March 11, 1997 designated as Item L - Consent
Agenda be, and hereby is, approved and concurred in as to each item
separately set forth in said section designated Items 1 through 6,
inclusive, as follows:
1. Approval of Minutes - January 28, 1997, February
11, 1997.
2. Acceptance of a grant by the Police Department for
Police Mountain Bicycles.
3. Request to appropriate state funds for Public
Assistance for the Department of Social Services.
4. Adoption of a resolution of appreciation upon the
retirement of the Honorable G. O. Clemens, Judge of
the 23rd Judicial Circuit.
5. Resolutions of Appreciation upon the retirements of
Charles Swain, Parks & Recreation; Eugene Hart,
Police Department; Mason Ferris, Utility
Department; and Jerry Delong, Sheriff's Office; and
Reva June Adams, Sheriff's Office.
6. Request for $800 appropriation to the School Grant
Funds from the Virginia Commission of the Arts.
2. That the Clerk to the Board is hereby authorized and
directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this
1
resolution.
On motion of Supervisor Minnix to adopt the Consent
Resolution, and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
_~ • Q~,,~[..ti.~
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Chief John Cease
Dr. Betty McCrary, Director, Social Services
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Garland Life, Director of Instruction
John M. Chambliss, Jr., Assistant Administrator
Joseph Sgroi, Director, Human Resources
2
L. - l
February 11, 1997
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
February 11, 1997
The Board of Supervisors of Roanoke County, Virginia, met this day at
the Roanoke County Administration Center, this being the second Tuesday, and the
first regularly scheduled meeting of the month of February 11, 1997.
IN RE: CALL TO ORDER
Chairman Johnson called the meeting to order at 3:00 p. m. The roll call
was taken.
MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens,
Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison
MEMBERS ABSENT: Supervisor H. Odell "Fuzzy" Minnix
STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; Mary H. Allen, Clerk; John M. Chambliss,
Assistant County Administrator; Don C. Myers, Assistant
County Administrator; Anne Marie Green, Director,
Community Relations
IN RE: OPENING CEREMONIES
The invocation was given by Reverend Joseph Keaton, Central Baptist
Church. The Pledge of Allegiance was recited by all present.
February 11, 1997
successes during 1996.
Mr. Gubala reported that R. R. Donnelley & Sons is constructing a new
278,000 square foot printing facility employing 175 at Valley TechPark. The initial
phase is valued at $63 million. There were 19 locations or expansions during 1996 for
a total estimated investment of over $90 million and 885 jobs. The County Industrial
Development Authority, Fralin & Waldron and the Greater Roanoke Valley
Development Foundation executed an agreement for the construction of a 75,000
square foot expandable "shell building" on a 16 acre tract in Valley Gateway. Other
economic development projects included special tourism and sporting events such as
the Tour DuPont, Archery and NCAA Division II football, basketball and baseball
tournaments.
Mr. Gubala updated the Board on business development and the inquiries
that were generated during the year. He advised that the staff has added a new
individual who will be working with the communities. He reported on the activities of
the Industrial Development Authority and the increased emphasis on a regional
approach from the Convention and Visitors Bureau.
Supervisor Johnson moved to receive and file the report. The motion
carried by a unanimous voice vote with Supervisor Minnix absent.
IN RE: NEW BUSINESS
1. Request for appropriation of funds to upgrade County
February 11, 1997
be provided during the budget process.
Supervisor Eddy moved to postpone this request until the next meeting.
There was no vote.
Supervisor Nickens offered a substitute motion to approve the
appropriation of $31,850 from the Unappropriated Balance with the understanding that
this will add two permanent positions to the full-time position count. The motion carried
by the following recorded vote:
AYES: Supervisors Eddy, Nickens, Johnson
NAYS: Supervisor Harrison
ABSENT: Supervisor Minnix
IN RE: REQUESTS FOR WORK SESSIONS
Supervisor Nickens requested that a work session be held on the MIS
projects.
IN RE: PUBLIC HEARING
1. Public Hearin4 for Community Develo,.pment Block Grant
application on behalf of Total Action Against Povertk(TAP) for
Microenterprise Grant. (Tim Gubala Economic Development
Director
Mr. Gubala advised that this is the first public hearing requested for the
February 11,1997
expansion of their distribution facility in the Glenvar. The expansion will require
improvements to Garman Road and Route 11/460, and Ms. Burritt owns property
through which the new Garman Road will pass. She has signed an option, and the
County would like to assign the contract to the IDA to proceed with acquisition. The
estimated market value is $250,000. In an effort to reach a settlement, an offer of
$315,000 was made to meet the property owner's price, and to comply with VDOT's
request to have the new Garman Road intersect with the existing traffic signal at
Allegheny Drive and West Main Street.
Supervisor Harrison moved to approve the first reading and set the
second reading and public hearing for February 25, 1997. The motion carried by the
following recorded vote:
AYES: Supervisors Eddy, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor Minnix
2. Ordinance authorizing conveyance of a sanitary sewer
easement to the Town of Vinton across Stonebridge Park
aroaerty owned by the Board of Supervisors Paul Mahoney,
County Attorney)
Mr. Mahoney advised that this ordinance would authorize a donation of an
easement to the Town of Vinton for extension of underground sanitary sewer service to
February 11, 1997 Q ~
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the certain section of the agenda of the Board of Supervisors for
February 11, 1997 designated as Item L -Consent Agenda be, and hereby is, approved
and concurred in as to each item separately set forth in said section designated Items 1
through 4, inclusive, as follows:
1. Appropriation of school insurance funds to replace gym floor at
Roanoke County Career Center.
2. Acceptance of drainage easement serving the public roads for
Wexford, Phase II.
3. Request for acceptance of Bridgeport Lane and a portion of
Bloomfield Avenue into the Virginia Department of Transportation
Secondary System.
4. Request to appropriate grant monies received from the Virginia
Office of Emergency Medical Services Recruitment and Retention
Mini-grant.
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any
such item pursuant to this resolution.
On motion of Supervisor Johnson Minnix to adopt the Consent Resolution
after discussion of Item 1, and carried by the following recorded vote:
AYES: Supervisors Eddy, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor Minnix
RESOLUTION 021197-2.c REQUESTING ACCEPTANCE OF
BRIDGEPORT LANE AND a PORTION OF BLOOMFIELD AVENUE
INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM.
WHEREAS, the streets described on the attached Additions Form SR-
5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's
Office of the Circuit Court of Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of
February 11,1997 QZ
Fifth Planning District Commission Rural Transportation Advisory Committee. He
needs any suggestions by February 20, 1997. (4) He announced that the VDOT
preallocation hearing is scheduled for March 12, 1997. Mr. Hodge advised that staff
will make a presentation and will be the first of the Roanoke Valley localities to speak.
(5) He announced that VDOT held a meeting with the other agencies to discuss
establishing a low band radio station. He forwarded a summary of the meeting to the
Board. He suggested asking the local administrators to review and come back with a
funding request. Chairman Johnson asked Mr. Hodge to prepare a report for the
February 25, 1997 meeting. (6) He heard from the Blue Ribbon Commission that they
are requesting a joint meeting with School Board and Board of Supervisors to discuss
results of the feasibility study. Ms. Allen responded that the meeting is scheduled for
March 17, 1997 at 7 p.m. at Hidden Valley Junior High School. Mr. Hodge was asked
to contact School Superintendent Deanna Gordon to find another meeting place. (7)
He asked about a joint meeting with the Vinton Town Council. Chairman Johnson
asked Mr. Hodge to contact the Town for proposed dates and get back to the Board.
Supervisor Harrison: (1) He announced that he will attend the VDOT
preallocation hearing and will present petitions for road improvements on Route
11/460. (2) Regarding a recent letter to the editor asking the Board to tell the real
estate assessors how to do their job, he advised that he would meet with anyone, but
he could not influence the assessment methodology. (3) He asked about the status of
the Strauss Project at Green Hill Park. Gary Robertson responded that he was not
February 11, 1997 Q ~
removal of Item 7. The motion carried by a unanimous voice vote.
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Treasurer's Statement of Accountability per Investments and
Portfolio Policy as of January 31, 1997
5. Update on changes to speed limits on Bandv Road and
recommendations for Twelve O'Clock Knob Road
6. Progress Report on the Comprehensive Plan
IN RE: EXECUTIVE SESSION
At 5:00 p.m., Supervisor Nickens moved to go into Executive Session
following the work sessions, pursuant to the Code of Virginia Section 2.1-344 a. {3) to
discuss the acquisition or use of real property for public purposes, office space for
Social Services Department. The motion carried by the following recorded vote:
AYES:
NAYS:
ABSENT:
fN RE:
Supervisors Eddy, Harrison, Nickens, Johnson
None
Supervisor Minnix
WORK SESSIONS
February 11,1997
statistical overview of crime and disorder and its impact on the quality of life for
Roanoke County.
Following discussion between the bodies, there was consensus that the
Commission should establish their mission and projects, and bring back an annual
report to the Board of Supervisors. Suggestions for projects included lobbying for a
primary seat belt law and a child seat belt law, more publicity for the Commission and
possible additional funding to carry out their mission.
3. Budget Work Session -Review of County and School Debt
Schedules
Finance Director Diane Hyatt briefed the Board on the debt schedules.
This work session was continued until the February 25, 1997 meeting.
IN RE: CERTIFICATION OF EXECUTIVE SESSION
R-021197-3
At 8:01 p.m., Supervisor Nickens moved (1) to return to open session; (2)
stated that the Executive Session was held from 7:37 p.m. until 8:00 p. m;, and (3) to
adopt the Certification Resolution. The motion carried by the following recorded vote:
AYES: Supervisors Eddy, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor Minnix
RESOLUTION 021197-3 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
~i
/' Y
January 28, 1997 ~ (l
~~~~
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
January 28, 1997
The Board of Supervisors of Roanoke County, Virginia, met this day at
the Roanoke County Administration Center, this being the fourth Tuesday, and the
second regularly scheduled meeting of the month of January, 1997.
IN RE: CALL TO ORDER
Chairman Johnson called the meeting to order at 3:00 p.m. The roll call
was taken.
MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens,
Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison, H.
Odell "Fuzzy" Minnix
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; Brenda J. Holton, Deputy Clerk; John M.
Chambliss, Assistant County Administrator; Don C. Myers,
Assistant County Administrator; Anne Marie Green,
Director, Community Relations
IN RE: OPENING CEREMONIES
The invocation was given by John M. Chambliss, Jr., Assistant
Administrator. The Pledge of Allegiance was recited by all present.
January 28, 1997 ~ ~
County which does not have a district park facility. This facility will allow for additional
athletic fields, provide the opportunity to develop areas for an open space family
recreation, and a greenway trial system. Part of the property borders the Blue Ridge
Parkway and the new Wilshire residential development could be linked to this facility.
He requested that the Board appropriate $12,000 to complete the plan by Resource
Planners, Inc. of Richmond.
In response to Supervisor Nickens, Mr. Haislip advised that the plan will
be developed so that the twenty-eight acres previously identified for construction of a
new high school can still be used for that purpose at a later date if necessary.
Supervisor Minnix moved to appropriate $12,000 from the Board
Contingency Fund. The motion carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
2. Request from Greenways Steering Committee for support in
establishing and funding Greenways Commission. (Elmer
Hodge. County Administrator)
A-012897-2
Mr. Hodge advised that the Greenways Steering Committee has
completed its work and has made the following recommendations: (1) establishment of
a Roanoke Valley Greenways Commission; (2) continued funding of the coordinator
January 28, 1997
(Drug Abuse Resistance Education) Camps to be held at Camp
Roanoke. (Pete Haislip. Parks ~ Recreation Director)
A-012897-3
Mr. Haislip advised that the Parks & Recreation Department, Police and
Schools have jointly sponsored and organized two week-long D.A.R.E. Camps each
year since 1995 for the County's rising seventh graders. The two weeks of camp cost
approximately $8,307. The Foundation of Roanoke Valley is accepting proposals for
grant funding to provide community programs for children. Staff has completed an
application to request a $3,000 grant from the Foundation, and he asked that the Board
authorize submittal of the grant proposal.
Supervisor Johnson moved to approve the staff recommendation. The
motion carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
4. Request to adopt resolution authorizing the execution of a
right-of-way permit with the National Park Service to cross the
Blue Ridge Parkway with water and sewer lines for the
purpose of serving the real estate of Boone, Boone 8~ Loeb
Inc. and Nicholas Beasley, et al. Janet Scheid, Planner]
R-012897-4
January 28, 1997
comprehensive rezoning of the Beasley Farm; and
WHEREAS, in 1996 the County rezoned this property to Planned
Residential Development, subject to certain conditions voluntarily proffered by Boone,
Boone & Loeb, Inc. and Nicholas Beasley, et al.; and
WHEREAS, this conditional rezoning would not become fully effective
until aright-of-way permit was secured from the National Park Service (United States
Department of Interior) to cross the Blue Ridge Parkway with Roanoke County public
water and public sewer lines; and
WHEREAS, the National Park Service has granted to the County a
temporary right-of-way permit for these purposes; and
WHEREAS, this right-of-way permit is substantially similar to the right-of-
way permit granted to the Town of Vinton to service the Wolf Creek Development in
east Roanoke County in 1996.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the terms and conditions of the right-of-way permit granted to
Roanoke County by the National Park Service (United States Department of Interior)
are hereby acknowledged and accepted.
2. That the County Administrator or his designee is hereby authorized
to execute said right-of-way permit on behalf of Roanoke County and the Board of
Supervisors, upon form approved by the County Attorney. Further, the County
Administrator is hereby directed to take such actions or to execute such documents as
may be necessary to implement the terms and conditions of this right-of-way permit.
3. That this resolution shall take effective immediately upon adoption.
On motion of Supervisor Johnson to adopt the resolution, and carried by
the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
5. Request to clarify action taken on January/ 14 1997 concerning
request for funding to construct a counter at the
Commissioner of Revenue/Treasurer's satellite office at
A-012897-5
Crossroads Mall. (Pau! Mahoney, County Attorney
With the consensus of the Board, Supervisor Nickens declared that the
intent of his motion on January 14, 1997, was for the Commissioner of Revenue and
January 28, 1997 dr'
WHEREAS, CSX and Norfolk Southern Corporation are currently
competing to acquire the Conrail railroad system; and
WHEREAS, pursuant to Surface Transportation Board regulations,
Roanoke County has been asked to provide input regarding environmental issues
related to increased train traffic in Roanoke County if Norfolk Southern is successful in
its bid to acquire Conrail; and
WHEREAS, according to the information provided by Burns and
McDonnell, the consultant charged with preparing an Environmental Report for the
proposed acquisition, the increased rail traffic would be on existing rail lines.
NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board
of Supervisors does hereby express its support for the acquisition of Conrail by Norfolk
Southern; and further
BE IT RESOLVED, that the Board of Supervisors anticipates no
environmental issues or concerns arising from increased rail traffic in the existing
corridor, and further
BE IT RESOLVED, that copies of this resolution be forwarded
immediately by the Clerk to the Board to Burns and McDonnell; David Goode,
Chairman, President and CEO, Norfolk Southern Corporation; and to the City of
Roanoke, City of Salem, and Town of Vinton.
On motion of Supervisor Nickens to adopt the resolution, and carried by
the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE REQUESTS FOR PUBLIC HEARINGS
1. Request for public hearings for Community Development
Block Grant application on behalf of Total Action Against
Poverty (TAP) for Microenterprise Grant (Tim Gubala~
Economic Development Directorl
A-012897-7
Mr. Gubala advised that Roanoke County has been requested by TAP to
participate with Craig County and to apply for $100,000 of Virginia Community
Development Block (VCDBG) funds to establish a microenterprise loan program. This
January 28, 1997
sewer extension. (Gary Robertson. Utility Director
0-012897-8
Mr. Robertson advised that several property owners in the section of
Eanes Road between the Roanoke City boundary and Bandy Road have septic
systems that have failed or are failing and have contacted the Utility Department for
assistance. The cost estimate for this project with two participants is approximately
$28,000, and with all 11 property owners participating, costs would be $42,500. He
distributed a revised ordinance to reflect that the City of Roanoke agreed to participate
and fund $4,000 of the cost and that the costs for the two participants was reduced
from 7,000 to $5,000. He further advised that another revision to the ordinance may be
necessary since the property owner of two parcels was to give notification by the end of
the day whether or not he wanted to be included. If two additional parcels of property
are included, the cost to the citizens would be $4,500 each, and the project cost would
be $36,000. The map of the service area would also have to be revised to reflect the
additional two properties. Staff has contacted the remaining property owners again to
inform them that in order to obtain the connection charge of $4,500, they must agree to
participate prior to January 28, 1997, and in the future, they must pay a $4,500
surcharge towards construction costs at the time of the connection. There was no
discussion and no citizens present to speak on this item.
Supervisor Nickens moved to adopt the revised ordinance. The motion
carried by the following recorded vote:
January 28, 1997 C ~
Supervisors on July 23, 1996). Any citizen participation under paragraph 3. will be
advanced as a loan from the Sewer Fund.
2. That the "Project Service Area" is shown and designated on the
attached plat entitled "Eanes Road Sanitary Sewer Project" prepared by the Roanoke
County Utility Department, dated January 28, 1997, and identified as Exhibit 1. The
Eanes Road Sanitary Sewer Service Area is created for a period of ten years. Any
owner of real estate within this service area may participate in and benefit from the
public sanitary sewer extension to this service area by paying the sum of $4,500 toward
construction costs plus the off-site facility fees applicable at the time of connection,
said costs to be paid in full and in advance of connection to the public sanitary sewer
extension.
3. That the Board authorizes and approves the payment by the
property owners in the project service area who elect to participate on or before
January 28, 1997, of their portion of the cost of extending the public sanitary sewer
system to their properties in accordance with the following terms and conditions:
(a) Payment of $4,500 per property owner/residential
connection (of which $1,500 is the off-site facility fee based on a 5/8 inch water meter)
to be financed for a maximum of 10 years at an interest rate of 8% percent per annum.
(b) Property owners agree to execute a promissory note or such
other instrument as the County may require to secure this installment debt.
(c) Property owners further agree to execute such lien
document or instrument as may be required by the County; said lien document or
instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke
County. This lien instrument or document shall secure the repayment of the promissory
note by the property owners to the County and shall be a lien against the property of
the owners. Property owners also agree to pay the County any Clerk's fees or
recordation costs which may be required to record any lien instrument or documents in
the Office of the Clerk of the Circuit Court.
4. That the payment by citizens in the project service area, in excess
of the two anticipated with this ordinance, who elect to participate, shall be made to the
various funds as follows: The off-site facility fee shall be returned to the Sewer Fund,
and payment of the construction costs shall be returned to the Public Works
Participation Fund until such time as the advance has been repaid.
5. That the County Administrator is authorized to take such actions
and execute such documents as may be necessary to accomplish the purposes of this
transaction, all upon form approved by the County Attorney.
6. That this Ordinance shall take effect on and from the date of its
adoption.
On motion of Supervisor Nickens to adopt the ordinance, and carried by
the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
28, 1997
ORDINANCE 012897-9 AUTHORIZING CONVEYANCE OF AN
EASEMENT TO BELL ATLANTIC -VIRGINIA, INC. FOR ALLOWING
THE INSTALLATION AND MAINTENANCE OF A 6' X 9' ABOVE-
GROUND CABINET ACROSS PROPERTY OWNED BY THE BOARD
OF SUPERVISORS
WHEREAS, the Board of Supervisors of Roanoke County is the owner of
property designated as a booster station lot in Hunting Hills, Tax Map No. 87.07-1-13,
in the Cave Spring Magisterial District; and
WHEREAS, Bell Atlantic -Virginia, Inc. requires a right-of-way for
installation and maintenance of a 6' x 9' above-ground cabinet as shown on the
attached map; and
WHEREAS, the proposed easement will serve the interests of the public
and is necessary for the public health, safety, and welfare of citizens of the County of
Roanoke.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke
County Charter, the acquisition and disposition of real estate can be authorized only by
ordinance. A first reading of this ordinance was held on January 14, 1997; and a
second reading was held on January 28, 1997; and
2. That pursuant to the provisions of Section 16.01 of the Roanoke
County Charter, the interests in real estate to be conveyed are hereby declared to be
surplus, and are hereby made available for other public uses by conveyance to Bell
Atlantic -Virginia, Inc. for the provision of telephone service; and
3. That donation of a easement for the installation and maintenance
of a 6' x 9' above-ground cabinet across County property, as shown on the attached
map, is hereby authorized; and
4. That the offer of Bell Atlantic -Virginia, Inc.'s to purchase the
easement for One Dollar ($1.00) is hereby accepted and the proceeds from the sale of
the easement are to be allocated to the capital reserves of Roanoke County; and
5. That the County Administrator is hereby authorized to execute
such documents and take such further actions as may be necessary to accomplish this
conveyance, all of which shall be approved as to form by the County Attorney; and
6. That this ordinance shall be effective on and from the date of its
adoption.
On motion of Supervisor Minnix to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
anuary 28, 1997
.~_ _e_~ _ ~__ ~~.~ ~....~::. v=-~
3. Acceptance of ~ water and sanitary sewer facilities serving
Woodbridge, Section 14.
4. Request for emergency access to the Blue Ridge Parkway at the
temporary access to the Parkway at milepost 115 and Rutrough
Road.
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any
such item pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution with
the removal of Item 4 for discussion, and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
On motion of Supervisor Nickens to receive and file Item 4 with the
Consent Resolution with an editorial change by Supervisor Eddy that County
Administrator will execute any necessary documents, and carried by the following
recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Johnson: (1) He asked Tim Gubala to respond to a recent
inaccurate newspaper article about Cracker Barrel not locating in County due to the
height of the sign. Mr. Gubala advised that Cracker Barrel) never contacted the County
with a valid proposal and did not ask for any waiver. (2) He asked Terry Harrington to
respond to a recent inaccurate newspaper article about Shenandoah Village with 501 c
status starting construction next month. Mr. Harrington advised that construction has
not started; the property is zoned C-2; and they do not have the special use permit that
they would need to start construction. (3) He advised that he attended a community
meeting in Bonsack. (4) He advised that the budget revenues are expected to increase
January 28, 1997
.. ____ a _ __ .__
the status of the proposed Bill to repeal. the personal property tax. Chairman Johnson
advised that it was withdrawn today. (6) He advised that he attended the Fifth Planning
District Commission seminar on wireless communications antennas and that he placed
the handouts in the Board Reading File. He was pleased that Mr. Harrington is working
to come up with policy.
Supervisor Minnix: (1) He asked if the Board wanted to revise the
ordinance and consider refunding the deposit on the water service. There was no
consensus to review or change the ordinance.
IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS
Mrs. Cleta Curbow. 3637 Kentland Drive advised that her sewer
constantly backs up when it rains even though she has acut-off valve installed in her
yard and asked for the County's assistance. Gary Robertson, Utility Director,
responded and Chairman Johnson asked that staff meet with Mrs. Curbow in an
attempt to alleviate the problem.
IN RE: REPORTS
Supervisor Minnix moved to receive and file the following reports. The
motion carried by a unanimous voice vote.
1. General Fund Unappropriated Balance
2 Capital Fund Unappropriated Balance
January 28, 1997
The discussion with Congressman Goodlatte began at 4:45 p.m. and
concluded at 5:45 p. m. The various topics discussed included: (1) funding for Explore
Park; (2) aerial mapping program; (3) Interstates 73, 63 and 81; (4) status of the tower
approach facility at the Roanoke Regional Airport; (5) flow control; (6) EPA non
attainment area; (7) STEP 21 Highway Funding Program; (8) cellular towers; (9)
Telecommunications Bill; (10) welfare reform; (11) Social Security; (12) United Nations
contributions; and (13) bailout of the District of Columbia.
IN RE: EXECUTIVE SESSION
At 5:40 p.m., Supervisor Johnson moved to go into Executive Session
pursuant to the Code of Virginia Section 2.1-344 A (5) to discuss location of a
perspective business or industry. The motion carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: CERTIFICATION OF EXECUTIVE SESSION
R-012897-11
At 7:00 p.m., Supervisor Nickens moved to return to open session; that
the Executive Session was held 5:40 p.m. until 6:45 p. m; that Supervisor Johnson was
absent when the item concerning the potential lease of property for Social Services
January 28, 1997 ~ ~
sell a portion of the County's capacity in the Regional Sewage Treatment Plant to the
County of Botetourt.
IN RE: RECOGNITIONS
1. Introduction of David Wilev_, Roanoke Symphony Conductor.
Mr. Hodge introduced Mr. Wiley who is serving his first season as Music
Director and Conductor for the Roanoke Symphony Orchestra.
IN RE: NEW BUSINESS
1. Request to adopt a resolution authorizing the execution of a
Performance Agreement with the Kroger Company and the
Industrial Development Authority of Roanoke County for the
expansion of the Kroger Mid-Atlantic Distribution Center and
Appropriation of Funds. (Tim Gubala. Economic Development
Director
R-012897-12
Mr. Hodge announced that Kroger is expanding their Mid-Atlantic
Distribution Facility and constructing a new Vehicle Maintenance Facility in the Glenvar
area. The capital project will cost $35 million and add 125 new jobs to the current 330
positions at the facility. He expressed appreciation to all involved with this project and
introduced Dave Osborne, President of Kroger Mid-Atlantic Region, Fenton Childress,
Kroger Real Estate Manager, Jim Douthat, Attorney for Kroger, and Ann Piedmont,
J
28. 1997
Mr. Osborne advised that the Kroger Mid-Atlantic Distribution Center has
been in Roanoke County since 1959 and that they now have 125 stores with two more
planned in the first quarter of this year. They were faced with the necessity to relocate
or renovate their present facility, and expressed appreciation to the Board members,
Mr. Hodge and other County staff for their assistance with this project.
Supervisor Harrison moved to adopt the resolution. The motion carried
by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
RESOLUTION 012897-12 AUTHORIZING THE EXECUTION OF A
PERFORMANCE AGREEMENT WITH THE KROGER CO. AND THE
INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY
AND AN APPROPRIATION OF FUNDS THEREFOR
WHEREAS, the County of Roanoke and the Industrial Development
Authority desire to promote and encourage the economic development of Roanoke
County, Virginia, and the Roanoke Valley by the expansion of existing businesses in
the Roanoke Valley, in order to provide for increased employment and corporate
investment in the County; and
WHEREAS, this increased employment and investment constitutes a valid
public purpose far the expenditure of public funds; and
WHEREAS, The Kroger Co. desires to support these economic
development efforts of the County and the Authority by expanding its facilities in the
County.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the execution of a performance agreement with The Kroger
Co. and the Industrial Development Authority of Roanoke County for the expansion of
certain economic development facilities in Roanoke County is hereby authorized and
approved.
2. That $1,780,000 is necessary to pay for the County's performance
obligations under this agreement. These funds are derived from the following sources:
January 28, 1997
~.___~ ,~~.~._..~._ ~~,~.~~.~~_~. _.~ _ _ _ _ ~ _ .. ~.,, ~ - - v_
the proposal which are based on negotiations between Botetourt County and Roanoke
County and are contained in a letter from Stewart A. Lassiter dated January 23, 1997.
He asked that the Board approve the sale contingent upon these six conditions and
that a contact document be prepared. Supervisor Eddy advised that he would vote
against approval of the sale because he disagreed with the method of calculating the
purchase price.
Supervisor Johnson moved to adopt the resolution. The motion carried
by the following recorded vote:
AYES: Supervisors Minnix, Harrison, Nickens, Johnson
NAYS: Supervisor Eddy
RESOLUTION 012897-13 APPROVING AND AUTHORIZING THE SALE
OF A PORTION OF THE CAPACITY OF ROANOKE COUNTY IN THE
REGIONAL SEWAGE TREATMENT PLANT TO THE COUNTY OF
BOTETOURT
WHEREAS, by Resolution 101194-1 adopted on October 11, 1994 the
Board of Supervisors approved and authorized the execution of a Regional Sewage
Treatment Contract, dated November 1, 1994, on behalf of the County of Roanoke with
the City of Roanoke, the City of Salem, the County of Botetourt, and the Town of
Vinton; and,
WHEREAS, by Resolution adopted on December 17, 1996, the Board of
Supervisors of Roanoke County approved and authorized certain amendments to said
contract; and
WHEREAS, the County desires to sell a portion of its allocated capacity
in an amount not to exceed 990,000 gallons in the Regional Sewage Treatment Plant to
the County of Botetourt, substantially in accordance with the terms and conditions of
the proposal dated January 23, 1997, from Mr. Stewart Lassiter, P.E. of Finkbeiner,
Pettis & Strout, Inc.; and
WHEREAS, this proposed sale of flow capacity in the Regional Sewage
Treatment Plant is based upon the proposed permitted capacity of the Sewage
Treatment Plant of 62 MGD and, at the rate of $.75 per gallon of flow capacity.
January 28, 1997 ~'
Supervisor Minnix moved to adopt the resolution. The motion carried by
the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
RESOLUTION 012897-14 APPROVAL AND ADOPTION OF THE
SECONDARY ROAD SYSTEM SIX YEAR CONSTRUCTION PLAN FOR
FISCAL YEAR 1997-2003 AND APPROVAL OF THE ALLOCATION OF
FUNDS FOR FISCAL YEAR 1997-1998.
WHEREAS, a public hearing was held on January 28, 1997, to receive
comments on the adoption of the Secondary Road System Six Year Construction Plan
for Roanoke County for Fiscal Year 1997-2003; and the adoption of the Funding for
Fiscal Year 1997-1998; and
WHEREAS, the Board of Supervisors does hereby approve the adoption
of the Secondary Road System Six Year Construction Plan for Roanoke County for
Fiscal Year 1997-2003 and allocations for Fiscal Year 1997-1998 as set out on the
attached Secondary System Construction Program.
NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly
attested be forthwith forwarded to the Virginia Department of Transportation Salem
Residency Office along with a duly attested copy of the proposed Second Road System
Six Year Construction Plan for Roanoke County for Fiscal Year 1997-2003 by the Clerk
to the Board.
On motion of Supervisor Minnix to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES
1. Ordinance to rezone .73 acre from I-1C to C-2 to allow
operation of a retail furniture store located at 6024
Williamson Road, Hollins Magisterial District upon the petition
January 28,.1997
WHEREAS, legal notice and advertisement has been provided as
required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the zoning classification of a certain tract of real estate
containing .73 acres, as described herein, and located at 6024 Williamson Road, (Tax
Map Number 38.06-6-2) in the Hollins Magisterial District, is hereby changed from the
zoning classification of I-1 C, Industrial District Conditional, to the zoning classification
of C-2, General Commercial District.
2. That this action is taken upon the application of George Jacob.
3. That said real estate is more fully described as follows:
BEGINNING at a point on the westerly side of U.S. Route 11, 100 feet
southerly from the intersection of the westerly side of Route 11 and the
southerly side of Route 623, both extended; thence with a division line
between Lots 12-B and 12-C, S. 78 deg. 1' 30" W. 200.17 feet to an iron
on the line of Lot 11; thence N. 0 deg. 0' 30" W. 222.25 feet to an old iron
on Route 623; thence with the southerly side of Route 623, S. 64 deg. 40'
E. 181.29 feet to the beginning of a curve; thence with a curve to the right,
whose radius is 25 feet, an arc distance of 23.09 feet to a point on the
westerly side of Route 11; thence with Route 11, S. 11 deg. 58' 30" E.
87.56 feet to the place of beginning, and being all of Lot 12-C, according
to a survey made for Captain's Grove Corporation showing a division of
Lot 12, Block 1, Captain's Grove, which survey was made by T. P. Parker,
SCE, July 16, 1962 and was made a part of a deed recorded in Deed
Book 698 at page 29 in the Clerk's Office of the Circuit Court for the
County of Roanoke, Virginia.
4. That this ordinance shall be in full force and effect thirty (30) days
after its final passage. All ordinances or parts of ordinances in conflict with the
provisions of this ordinance be, and the same hereby are, repealed. The Zoning
Administrator is directed to amend the zoning district map to reflect the change in
zoning classification authorized by this ordinance.
On motion of Supervisor Johnson to adopt the ordinance, and carried by
the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: CONTINUANCE OF PUBLIC HEARING
January 28, 1997 r
_..m.__~_.y._~~_ .._ ,. -- _, u ~ _ . ...
r.~,__~R_~.~_~~~~.~~_w,_ _.~ __ ~~_.__.~.,a .~.~__ .,.__,~~.~w _~_~__~_.w~A..~~~,
requests. There was Board consensus to: (1) inform the citizens about the start of the
Citizens Budget Academy; (2) that the tax rate will not change and that the public
hearing will be held on February 25, 1997; (3) that there will be a CIP work session on
February 11, 1997 with a draft being sent to the Board a week before; and (4) that
some type of followup will be implemented for CIP projects. Supervisor Nickens
advised that the doors at the Hollins Library need repair and asked that staff provide
assistance.
IN RE: ADJOURNMENT
At 9:45 p. m., Chairman Johnson declared the meeting adjourned.
Submitted by,
Brenda J. Holton
Deputy Clerk to the Board
Approved by,
Bob L. Johnson
Chairman
A-031197-9. a
ACTION NUMBER
ITEM NUMBER ~"~'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER.
MEETING DATE: March 11, 1997
AGENDA ITEM: Acceptance of a grant by the Police Department for
Police Mountain Bicycles.
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The Roanoke County Police Department applied for a grant from the
Department of Motor Vehicles (DMV) to purchase two police mountain
bicycles. The bicycles will be used to enhance occupant and
pedestrian safety incentives in the Tanglewood Mall area through
the distribution of brochures and pro-active patrol.
The grant has been approved by the Department of Motor Vehicles in
the amount of $1,500.00.
FISCAL IMPACT•
The criteria of the grant requires no match of local funds.
..
'x ,
~r
STAFF RECOMMENDATION:
The Staff recommends acceptance of the grant from DMV.
Respectfully submitted,
John H. Cease
Chief of Police
Approved by,
~./
Mr. Elmer C. Hodge
County Administrator
ACTION VOTE
Approved (x) Motion by: H Odell Minnix to No Yes Abs.
Denied ( ) ~;,~;.r^~~ Eddy ~_
Received ( ) Harrison ~_
Referred ( ) Johnson ~._
To ( ) Minnix .~
Nickens ~L_
cc: File
John Cease, Chief of Police
Diane D. Hyatt, Director, Finance
cc: File
Chief Cease
t.
A-031197-9.b
ACTION N0.
ITEM NUMBER G-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 11, 1997
AGENDA ITEM: Request to Appropriate Monies for Public
Assistance for the Department of Social Services
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: Throughout the year, the Department of Social
Services receives additional appropriations for public assistance
and service delivery. These funds are required to provide
continuing services and to avoid any interruption of service to the
customer. The State has made available $170,000 additional funding
for Special Needs Adoption and AFDC/TANF Work Day Care. The
Department of Social Services cannot access these state funds until
the County has appropriated the same. The Board of Supervisors is
requested to appropriate $170,000 to the Social Services
expenditure budget for Public Assistance and to appropriate the
related revenues from the State.
The State has also appropriated additional funds in other programs.
We are not requesting those funds at this time because we do not
anticipate we will require the total amount the State has
appropriated. We will review the budget after the third quarter
and may need to request additional appropriations in the FY 96-97
County budget for increased services.
FISCAL IMPACT: None. The total amount for the additional funding
is 100% reimbursable by the State Department of Social Services.
~...-
L_3
STAFF RECOMMENDATION: Staff recommends appropriation of $170,000
to the Social Services Budget for Special Needs Adoptions and
AFDC/TANF Work Day Care.
Respectfully submitted,
~~~<
Betty McCrary, Ph. .
Director of Social Services
Appr~ by
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved (x) Motion by: H. Odell Minnix to No Yes Abs.
Denied ( ) approve Eddy ~_
Received ( ) Harrison x
Referred ( ) Johnson ~
To ( ) Minnix ~-
Nickens ~_
cc: File
John M. Chambliss, Assistant Administrator
Dr. Betty McCrary, Director, Social Services
Brent Robertson, Budget Manager
E
R
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORB OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 11, 1997
RESOLUTION 031197-9.C OF APPRECIATION TO G. O. CLEMENB
FOR SERVICES AS JIIDGE OF THE. 23RD JIIDICIAL DISTRICT OF
VIRGINIA, GENERAL DISTRICT COURT AND CIRCUIT COURT
WHEREAS, G. O. "Tommy" Clemens has served for seventeen years
as a Judge of the General District Court and Circuit Court of the
23rd Judicial District of Virginia, which serves Roanoke County,
the Cities of Salem and Roanoke, and the Town of Vinton; and
WHEREAS, during his time on the bench, Judge Clemens has
been active in various local, statewide, and national associations,
including the Legal Aid Society of Roanoke Valley, Total Action
Against Poverty, the Lutheran Children's Home of the South, the
Virginia Bar Association, the Salem-Roanoke County Bar Association,
the American Judges Association and the American Judicature
Society; and
WHEREAS, prior to his appointment to the bench, Judge
Clemens served as Law Clerk to United States District Judge Ted
Dalton, as Assistant Town Attorney and Assistant City Attorney for
Salem, and as a partner in the firms of Kime, Jolly & Clemens and
Jolly, Fralin and Clemens; and
WHEREAS, Judge Clemens has served the citizens of the
Roanoke Valley in an equitable and just manner, providing fair
hearings and decisions to the hundreds of people who have passed
through his courtroom; and
WHEREAS, Judge Clemens retired from his position as Circuit
Court Judge on January 1, 1997.
1
I ~
A
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, does hereby extend its
appreciation and gratitude to G. O. CLEMENS for his service as
General District and Circuit Court Judge for the 23rd Judicial
Circuit of the Commonwealth of Virginia; and
BE IT FORTHER RESOLVED, that the Board of Supervisors
extends its best wishes to Judge Clemens for a happy, healthy and
rewarding retirement.
On motion of Supervisor Minnix to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
~•
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
2
w
ACTION NO.
ITEM NUMBER ~"~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March il, 1997
AGENDA ITEM: Adoption of a Resolution of Appreciation upon
the Retirement of G. O. Clemens, Judge of the
23rd Judicial District
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Judge G. O. Clemens retired from his position as a Circuit Court
Judge on January 1, 1997. On Thursday, March 27, 1997, there will
be a retirement reception honoring his years of service at the
Roanoke Airport Marriott. The attached resolution will be
presented to him at that time.
It is recommended that the attached resolution be adopted and
presented to Judge Clemens at his retirement party on March 27,
1997.
Respectfully Submitted by:
Elmer C. odge
County Administrator
----------------------------------------------------------------
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by:
VOTE
No Yes Abs
Eddy
Harrison
Johnson
Minnix
Nickens
~-y
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH il, 1997
RESOLUTION OF APPRECIATION TO G. O. CLEMENS FOR SERVICES
AS JUDGE OF THE 23RD JIIDICIAL DISTRICT OF VIRGINIA,
GENERAL DISTRICT COURT AND CIRCUIT COURT
WHEREAS, G. O. "Tommy" Clemens has served for seventeen years
as a Judge of the General District Court and Circuit Court of the
23rd Judicial District of Virginia, which serves Roanoke County,
the Cities of Salem and Roanoke, and the Town of Vinton; and
WHEREAS, during his time on the bench, Judge Clemens has
been active in various local, statewide, and national associations,
including the Legal Aid Society of Roanoke Valley, Total Action
Against Poverty, the Lutheran Children's Home of the South, the
Virginia Bar Association, the Salem-Roanoke County Bar Association,
the American Judges Association and the American Judicature
Society; and
WHEREAS, prior to his appointment to the bench, Judge
Clemens served as Law Clerk to United States District Judge Ted
Dalton, as Assistant Town Attorney and Assistant City Attorney for
Salem, and as a partner in the firms of Kime, Jolly & Clemens and
Jolly, Fralin and Clemens; and
WHEREAS, Judge Clemens has served the citizens of the
Roanoke Valley in an equitable and just manner, providing fair
hearings and decisions to the hundreds of people who have passed
through his courtroom; and
WHEREAS, Judge Clemens retired from his position as Circuit
Court Judge on January 1, 1997.
1
~- Y
NOW, THEREFORE, BE IT RESOLVED, that the Board of
Supervisors of Roanoke County, Virginia, does hereby extend its
appreciation and gratitude to G. O. CLEMENS for his service as
General District and Circuit Court Judge for the 23rd Judicial
Circuit of the Commonwealth of Virginia; and
BE IT FORTHER RESOLVED, that the Board of Supervisors
extends its best wishes to Judge Clemens for a happy, healthy and
rewarding retirement.
2
1
f
.J
~ r ~ . .~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH il, 1997
RESOLUTION 031197-9.d EBPRE88ING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANORE COUNTY OPON THE
RETIREMENT OF CHARLES SWAIN, PARRS & RECREATION
DEPARTMENT
WHEREAS, Charles Swain was first employed on April 30, 1979,
as a Parks Maintenance Worker with the Parks & Recreation
Department; and
WHEREAS, Mr. Swain retired on December 1, 1996, with over
seventeen years of dedicated service to Roanoke County; and
WHEREAS, the delivery of Roanoke County services to its
citizens is accomplished by dedicated employees such as Mr. Swain
who was always willing to help the public and his fellow employees;
and
WHEREAS, Mr. Swain helped maintain a safe, aesthetically
pleasing and enjoyable park setting for all users by his positive
and cheerful attitude; and
WHEREAS, Mr. Swain, through his employment with Roanoke
County, has been instrumental in improving the quality of life for
its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the
appreciation of the citizens of Roanoke County to CHARLES SWAIN for
over seventeen years of capable, loyal and dedicated service to
Roanoke County.
FURTHER, the Board of Supervisors does express its best
wishes for a happy, restful, and productive retirement.
1
t
On motion of Supervisor Minnix to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
Joseph Sgroi, Director, Human Resources
Pete Haislip, Director, Parks & Recreation
2
w
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TIIESDAY, MARCH 11, 1997
RESOLUTION 031197-9.e EBPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANORE COIINTY UPON THE
RETIREMENT OF EUGENE H. HART, POLICE DEPARTMENT
WHEREAS, Eugene H. Hart was first employed on January 1,
1990, in the Police Department as Communications Officer I; and
WHEREAS, Mr. Hart retired as Communications Officer II on
December 31, 1996, with six years of dedicated service to Roanoke
County; and
WHEREAS, Mr. Hart was previously employed in the law
enforcement field for thirty-nine years, both as a police officer
and a dispatcher; and
WHEREAS, the delivery of Roanoke County services to its
citizens is accomplished by dedicated employees such as Mr. Hart;
and
WHEREAS, Mr. Hart, through his employment with Roanoke County,
has been instrumental in improving the quality of life for its
citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the
appreciation of the citizens of Roanoke County to EUGENE H. HART
for six years of capable, loyal and dedicated service to Roanoke
County.
FURTHER, the Board of Supervisors does express its best
wishes for a happy, restful, and productive retirement.
1
1
w
On motion of Supervisor Minnix to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
~na~~-,
.J~
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
Joseph Sgroi, Director, Human Resources
John Cease, Chief of Police
2
r ~ .
AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COIINTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 11, 1997
RESOLUTION 031197-9.f EBPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANORE COUNTY IIPON THE
RETIREMENT OF MASON FERRIS, UTILITY DEPARTMENT
WHEREAS, Mason Ferris was first employed on March 24, 1976,
as a Motor Equipment Operator I with the Utility Department; and
WHEREAS, Mr. Ferris retired on January 1, 1997, with over
twenty years of dedicated service to Roanoke County; and
WHEREAS, the delivery of Roanoke County services to its
citizens is accomplished by dedicated employees such as Mr. Ferris;
and
WHEREAS, Mr. Ferris, through his employment with Roanoke
County, has been instrumental in improving the quality of life for
its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the
appreciation of the citizens of Roanoke County to MASON FERRIS for
over twenty years of capable, loyal and dedicated service to
Roanoke County.
FURTHER, the Board of Supervisors does express its best
wishes for a happy, restful, and productive retirement.
On motion of Supervisor Minnix to adopt the resolution, and
1
w
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
-~ ~ • ~.G-IC.i
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
Joseph Sgroi, Director, Human Resources
Gary Robertson, Director, Utility
2
L. -
AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE
COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 11, 1997
RESOLIITION 0312197-9.g EXPRESSING THE APPRECIATION OF THE
BOARD OF SIIPERVISORS OF ROANORE COIINTY IIPON THE
RETIREMENT OF JERRY DELONG, SHERIFF'8 OFFICE
WHEREAS, Jerry Delong was first employed on September 16,
1980, as a Deputy Sheriff-Corrections, and served as Deputy
Sheriff-Corrections Recreation Supervisor; and
WHEREAS, Deputy Delong retired on January 1, 1997, with over
sixteen years of dedicated service to Roanoke County; and
WHEREAS, the delivery of Roanoke County services to its
citizens is accomplished by dedicated employees such as Deputy
Delong; and
WHEREAS, Deputy Delong, through his employment with Roanoke
County, has been instrumental in improving the quality of life for
its citizens; and
WHEREAS, Deputy Delong has made a positive impression upon
the inmates and helped them to become productive members of our
society.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the
appreciation of the citizens of Roanoke County to JERRY DELONG for
over sixteen years of capable, loyal and dedicated service to
Roanoke County.
FURTHER, the Board of Supervisors does express its best
wishes for a happy, restful, and productive retirement.
On motion of Supervisor Minnix to adopt the resolution, and
1
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
`" ~.
y
Mary H. A len, Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
Joseph Sgroi, Director, Human Resources
Gerald Holt, Sheriff
2
L -- ,~~,
AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORB OF ROANORE
COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION
CENTER ON TIIESDAY,
RESOLIITION 031197-9.h EXPRE88ING THE APPRECIATION OF THE BOARD
OF SIIPERVISORS OF ROANORE COIINTY OPON THE RETIREMENT OF REVA
JIINE ADAMS, SHERIFF'S OFFICE
WHEREAS, Reva June Adams was first employed on January 24,
1987, as a Deputy Sheriff; and
WHEREAS, Deputy Adams was assigned to the Roanoke
County/Salem Jail in the capacity of Corrections Deputy; and
WHEREAS, Deputy Adams retired on March 1, 1997, with over ten
years of dedicated service to Roanoke County; and
WHEREAS, the delivery of Roanoke County services to its
citizens is accomplished by dedicated employees such as Deputy
Adams; and
WHEREAS, Deputy Adams, through her employment with Roanoke
County, has been instrumental in improving the quality of life for
its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the
appreciation of the citizens of Roanoke County to REVA JIINE ADAMS
for over ten years of capable, loyal and dedicated service to
Roanoke County.
FURTHER, the Board of Supervisors does express its best
1
wishes for a happy, restful, and productive retirement.
On motion of Supervisor Minnix to adopt the resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Resolutions of Appreciation File
Joseph Sgroi, Director, Human Resources
Gerald Holt, Sheriff
2
ACTION NO.
ITEM NUMBER
L- ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March il, 1997
AGENDA ITEM: Resolutions of Appreciation upon the retirements of
Charles Swain, Parks & Recreation; Eugene H. Hart,
Police Department; Mason Ferris, Utility
Department, Jerry belong, Sheriff's Office; and
Reva June Adams, Sheriff's Office
~'OUN'1' ADMINISTRATOR'S COMMENTS:
The following County employees have recently retired. They
are unable to attend a Board Meeting to be personally thanked and
presented with their resolution.
~ Charles Swain retired as Parks Maintenance Worker with
the Parks & Recreation Department on December 1, 1996,
after seventeen years of service to Roanoke County.
~ Eugene H. Hart retired as Communications Office II with
the Police Department on December 31, 1996, after six
years of service to Roanoke County.
~ Mason Ferris retired as Motor Equipment Operator I with
the Utility Department on January 1, 1997, after twenty
years of service to Roanoke County.
~ Jerry DeLona retired as Deputy Sheriff-Corrections
Recreation Supervisor with the Sheriff's Office on
January 1, 1997, after sixteen years of service to
Roanoke County.
~ Reva June Adams retired as Deputy Sheriff-Corrections
with the Sheriff's Office on March 1, 1997, after ten
years of service to Roanoke County.
1
~-
It is requested that the Board adopt the attached resolutions
on the Consent Agenda. They will be mailed to the retirees with
letters expressing the Board's sincere thanks for their dedicated
service to the County.
Respectfully submitted,
c.c
Brenda J. olton
Deputy Clerk to the Board
Approved by,
Elmer C. Hodge
County Administrator
----------------------------------------------------------------
ACTION VOTE
Approved ( ) Motion by: No Yes Abs
Denied ( ) Eddy
Received ( ) Harrison
Referred ( ) Johnson
To ( ) Minnix
Nickens
2
~ --~', ~'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 11, 1997
RESOLUTION E%PRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANORE COIINTY UPON THE RETIREMENT OF
CHARLEB SWAIN, PARRS & RECREATION DEPARTMENT
WHEREAS, Charles Swain was first employed on April 30, 1979,
as a Parks Maintenance Worker with the Parks & Recreation
Department; and
WHEREAS, Mr. Swain retired on December 1, 1996, with over
seventeen years of dedicated service to Roanoke County; and
WHEREAS, the delivery of Roanoke County services to its
citizens is accomplished by dedicated employees such as Mr. Swain
who was always willing to help the public and his fellow employees;
and
WHEREAS, Mr. Swain helped maintain a safe, aesthetically
pleasing and enjoyable park setting for all users by his positive
and cheerful attitude; and
WHEREAS, Mr. Swain, through his employment with Roanoke
County, has been instrumental in improving the quality of life for
its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the
appreciation of the citizens of Roanoke County to CHARLES SWAIN for
over seventeen years of capable, loyal and dedicated service to
Roanoke County.
FURTHER, the Board of Supervisors does express its best
wishes for a happy, restful, and productive retirement.
~,
AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 11, 1997
RESOLUTION ESPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANORE COUNTY UPON THE RETIREMENT OF
EUGENE H. HART, POLICE DEPARTMENT
WHEREAS, Eugene H. Hart was first employed on January 1,
1990, in the Police Department as Communications Officer I; and
WHEREAS, Mr. Hart retired as Communications Officer II on
December 31, 1996, with six years of dedicated service to Roanoke
County; and
WHEREAS, Mr. Hart was previously employed in the law
enforcement field for thirty-nine years, both as a police officer
and a dispatcher; and
WHEREAS, the delivery of Roanoke County services to its
citizens is accomplished by dedicated employees such as Mr. Hart;
and
WHEREAS, Mr. Hart, through his employment with Roanoke County,
has been instrumental in improving the quality of life for its
citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the
appreciation of the citizens of Roanoke County to EUGENE H. HART
for six years of capable, loyal and dedicated service to Roanoke
County.
FURTHER, the Board of Supervisors does express its best
wishes for a happy, restful, and productive retirement.
~. ^.5. ~.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COIINTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 11, 1997
RESOLIITION E%PRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANORE COUNTY UPON THE RETIREMENT OF
MASON FERRIS, UTILITY DEPARTMENT
WHEREAS, Mason Ferris was first employed on March 24, 1976,
as a Motor Equipment Operator I with the Utility Department; and
WHEREAS, Mr. Ferris retired on January 1, 1997, with over
twenty years of dedicated service to Roanoke County; and
WHEREAS, the delivery of Roanoke County services to its
citizens is accomplished by dedicated employees such as Mr. Ferris;
and
WHEREAS, Mr. Ferris, through his employment with Roanoke
County, has been instrumental in improving the quality of life for
its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the
appreciation of the citizens of Roanoke County to MASON FERRIS for
over twenty years of capable, loyal and dedicated service to
Roanoke County.
FURTHER, the Board of Supervisors does express its best
wishes for a happy, restful, and productive retirement.
L-~~% ~
AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 11, 1997
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANORE COUNTY IIPON THE RETIREMENT OF
JERRY DELONG, SHERIFF'S OFFICE
WHEREAS, Jerry Delong was first employed on September 16,
1980, as a Deputy Sheriff-Corrections, and served as Deputy
Sheriff-Corrections Recreation Supervisor; and
WHEREAS, Deputy Delong retired on January 1, 1997, with over
sixteen years of dedicated service to Roanoke County; and
WHEREAS, the delivery of Roanoke County services to its
citizens is accomplished by dedicated employees such as Deputy
Delong; and
WHEREAS, Deputy Delong, through his employment with Roanoke
County, has been instrumental in improving the quality of life for
its citizens; and
WHEREAS, Deputy Delong has made a positive impression upon
the inmates and helped them to become productive members of our
society.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the
appreciation of the citizens of Roanoke County to JERRY DELONG for
over sixteen years of capable, loyal and dedicated service to
Roanoke County.
FURTHER, the Board of Supervisors does express its best
wishes for a happy, restful, and productive retirement.
,L -- s. ~
AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TUESDAY,
RESOLUTION E%PRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANORE COUNTY UPON THE RETIREMENT OF REVA JUNE
ADAMS, SHERIFF'S OFFICE
WHEREAS, Reva June Adams was first employed on January 24,
1987, as a Deputy Sheriff; and
WHEREAS, Deputy Adams was assigned to the Roanoke
County/Salem Jail in the capacity of Corrections Deputy; and
WHEREAS, Deputy Adams retired on March 1, 1997, with over ten
years of dedicated service to Roanoke County; and
WHEREAS, the delivery of Roanoke County services to its
citizens is accomplished by dedicated employees such as Deputy
Adams; and
WHEREAS, Deputy Adams, through her employment with Roanoke
County, has been instrumental in improving the quality of life for
its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County expresses its deepest appreciation and the
appreciation of the citizens of Roanoke County to REVA JUNE ADAMS
for over ten years of capable, loyal and dedicated service to
Roanoke County.
FURTHER, the Board of Supervisors does express its best
wishes for a happy, restful, and productive retirement.
A-031197-9. i
ACTION #
ITEM NUMBER ~ °~ lF+
March 11, 1997
Request for $800 Appropriation to the School Grant
Fund from the Virginia Commission of the Arts
COU1_NTY ADMINISTRATOR'S COMMENTS: G~ /
BACKGROUND: The Virginia Commission of the Arts has awarded
Roanoke County Schools $800 to help defray expenses involved in
performances by J. Plunky Branch to Roanoke County juniors. J.
Plunky Branch is an African-American group which combines music
and art to highlight black history and demonstrate African-
American contributions. The group is highly recognized for its
artistic abilities.
SUMMARY OF INFORMATION: J. Plunky Branch, an African-American
fine arts group, will perform to all eleventh grade students in
conjunction with the International Studies unit. One-thousand
dollars is in the current school budget. The remaining eight
hundred dollars is from the Commission of the Arts.
FISCAL IMPACT: None. The additional $1000 required for the
performances is provided in the current year's school budget.
STAFF RECOMMENDATION: Staff recommends appropriation of the $800
to the School Grant Fund.
Submitted by:
Garland Life Elmer C. Hodge
Director of Instruction County Administrator
Approved (x)
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by: H. Odell Minnix to
~,,~prove
cc: File
Garland Life, Director of Instruction
Dr. Deanna Gordon, School Superintendent
Diane D. Hyatt, Director, Finance
VOTE
No Yes Abs.
Eddy ~
Harrison ~-
Johnson ~_
Minnix x
Nickens x
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIlZGINIA
Amount
Beginning Balance at July 1, 1996 (unaudited)
Add to Fund Balance from 1995-96 operations
Revised beginning balance at July 1, 1996 (audited)
Oct 8,1996 Public -Private Partnership
Nov 19,1996 Valley Gateway Project
Jan 28, 1997 Kroger Project
Jan 28, 1997 Kroger Project - IDA
Feb 11, 1997 Year 2000 - 2 positions
Balance at March 11, 1997
$7,176,332
1,440,559
8,616,891
(250,000)
(599,250)
(460,083)
(450,000)
(31,850)
$6,825,708
Changes below this line are for information and planning purposes only.
Balance from above $6,825,708
Recommended increase in 1996-97 budgeted
revenues based upon 6 month review 3,355,509
Reserve for R.R. Donnelly - Phase II (570,000)
Reserve for Valley Gateway sewer extension (150,000)
Potential Liability (400,000)
$9,061,217
7.92%
7.54%
10.01
Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the
General Fund Unappropriated Balance at 6.25% of General Fund Revenues
1996-97 General Fund Revenues $90,565,107
6.25% of General Fund Revenues $5,660,319
Respectfully Submitted,
Diane D. Hyatt
Director of Finance
~'
of General
Fund Revenues
M:\Finance\Common\Board\Gen96.WK4
CAPITAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIlZGINIA
Beginning Balance at July 1, 1996 (unaudited)
(Includes final payment from City of Salem which was
received in June 1996)
Sale of surplus equipment during 1995-96
Amount added from 1995-96 operations per rollover policy
Revised beginning balance at July 1, 1996 (audited)
January 14, 1997 Revised rollover amount
Balance at March 11, 1997
Respectfully Submitted,
tJ
Amount
$648,413.00
46,093.00
368,480.00
1,062,986.00
50,057.00
$1,113,043.00
~~ ~. ~-~
Diane D. Hyatt
Director of Finance
M:\Finance\Common\Board\Cap96.WK4
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
From 1996-97 Original Budget
August 27, 1996 Public-Private Partnership
October 22, 1996 County share of Sheriff positions
October 22, 1996 Outside legal counsel for Sheriff'
November 19, 1996 Environmental testing at Courthouse
December 17, 1996 Urban Partnership membership
January 14, 1997 Travel Assistance Grant Program
January 28, 1997 Masterplan for SW County Park
Balance at March 11, 1997
Respectfully Submitted,
a-.~
Amount
$305,313.00
(105,220.00
(11,842.00
(20,000.00
(14,015.45
(5,000.00
(2,soo.oo
(12,000.00
$134,735.55 ~
~~.~.
Diane D. Hyatt
Director of Finance
M:\Finance\Common\Board\Board96.WK4
ACTION NO.
ITEM NUMBER ~""'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOK
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CEN
MEETING DATE: March 11, 1997
AGENDA ITEMS: Statement of the Treasurer's Accountability per
Investments and Portfolio Policy, as of February 28, 1997.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
BANKERS ACCEPTANCE:
CENTRAL FIDELITY 1,193,050.21
CRAIGIE 987,482.22
NATIONS 991,395.83
SIGNET 5,324,356.94
WHEAT 1ST 2,060,013.61 10,556,298.81
CERTIFICATE OF DEPOSITS:
SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 100,000.00
COMMERICAL PAPER:
CENTRAL FIDELITY 987,633.33
CRESTAR 3,955,343.34
NATIONS 991,624.17
PAINE-WEBBER 3,954,015.84 9,888,616.68
LOCAL GOVT INVESTMENT POOL:
GENERAL FUND 10,503,506.85
RESOURCE AUTHORITY 1,594,804.48 12,098,311.33
REPURCHASE AGREEMENT:
FIRST VIRGINIA
3,286,000.00 3,286,000.00
CASH INVESTMENTS:
CENTRAL FIDELITY
COMMONWEALTH (& W1ST)
COMMONWEALTH (RES. AUTH.)
TOTAL
44,070,832.33
STAFF CO MENDATION:
Ily b d Z ;~ Approv by:
ed C. derson Elmer C. Hodge
county Treasurer County Administrator
ACTION
Approved ()Motion by:
Denied () Eddy
Received () Harrison
Referred () Johnson
To () Minnix
Nickens
1,000,000.00
2,041,139.13
5,100,466.38 8,141,605.51
VOTE
No Yes
.,
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1
ACTION NO.
ITEM NO.
V`~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 11, 1997
AGENDA ITEM: Progress Report on the Comprehensive Plan
COUNTY ADMINISTRATOR'S COMMENTS:
Progress: Since the last progress report was presented to you at
regular meeting on February 11, 1997, the following items have been
accomplished:
• Completed all of the first round meetings with the 12
neighborhood councils, prepared and mailed meeting notes to
each member, and revised materials as necessary.
• Scheduled the second round of meetings with each neighborhood
council (see attached schedule) to combine the results of the
exercises into a single format and discussed the likes and
dislikes, significant resources and key parcels identified.
• Held a meeting of the Citizens Advisory Committee between the
first and second round of meetings to encourage their
continued involvement and communication with the neighborhood
councils, discussed the program for the second meetings, and
began to organize the countywide forum in May.
• Researched events calendars and space availability for the
countywide forum in May and reserved Cave Spring High School
for Saturday, May 17.
• Completed and distributed another issue of the newsletter on
the Community Plan.
It is anticipated that the following tasks will be completed within
the next 30 days:
• Complete all of arrangements and initiate all promotional
efforts for the May 17 Community Forum at Cave Spring High
School.
~~
2
• Complete eight of the twelve scheduled second neighborhood
meetings. At the completion of each meeting, staff will begin
to prepare the council's results for the Community Forum.
• Coordinate with other County Departments, through the County
Administrator's participation at the Community Forum.
• Begin an internal "scoping" process of the detailed policies
and objectives to consider incorporating into the Community
Plan, beginning with the areas associated with resource
protection.
If you would like additional information on any of the above
activities, please contact Jon Hartley or Gary Mitchell at the
Department of Planning and Zoning at (540) 772-2096.
Respectfully Submitted, ~ Approved,
r
Terrance L. arrin on, AICP Elmer C. Hodge
Director Planning & Zoning County Administrator
Action
Approved ( )
Denied ( )
Received ( )
Referred
to
Motion by
Vote
No Yes Abs
Eddy
Harrison
Johnson
Minnix
Nickens
p-L
COMPREI~NSIVE PLAN
SCHEDULE OF
SECOND ROUND OF NEIGHBORHOOD COUNCIL MEETINGS
*******Al1 meetings 7:00-9:30pm*******
MARCH
Thursday, March 6 -
Wednesday, March 12 -
Thursday, March 13 -
Wednesday, March 19 -
Thursday, March 20 -
Wednesday, March 26 -
APRIL
Monday, April 7 -
Wednesday, April 9 -
Thursday, April 10 -
Wednesday, April 16 -
Bonsack CPA, Blue Ridge Library
Vinton CPA, Vinton Library
Catawba CPA, Catawba Community Center
Cave Spring CPA, RCAC
Clearbrook CPA, Clearbrook Elementary
Windsor Hills CPA, RCAC
Hollins CPA, Hollins Library
Mason Cove CPA, Fire Station
Glenvar CPA, Glenvar Library
Back Creek CPA, RCAC
Mt. Pleasant CPA, Lion's Club
Bent Mountain CPA, Fire Station
ITEM NUMBER ~°` ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: MARCH 11, 1997
AGENDA ITEM: STATUS REPORT ON DIXIE CAVERNS
COUNTY ADMINISTRATOR'S COMMENTS:
I want to take this opportunity to commend the Board and staff for willingly undertaking this project.
It has been expensive and has been time consuming. George Simpson and Paul Mahoney deserve
most of the credit for working through this and for keeping costs down. Areal plus is that we have
sufficient funds remaining in the project to extend water and sewer lines to the Dixie Caverns
Landitll. This may benefit residents in the Twine Hollow area and will eliminate the cost to haul
leachate in the future.
BACKGROUND:
The Dixie Caverns Landfill was operated by Roanoke County from 1965 to 1976.
Problems with obtaining a permit and the construction of a regional landfill led to the
abandonment of the Dixie Cavems Landfill. On October 4, 1989, Dixie Caverns was listed
on the National Priorities List as a "Superfund Site."
In December 1992, the Board signed a Consent Decree with EPA to address the ultimate
disposal of the electric arc furnace dust (flyash). The transport of that material to HTMR
(high temperature metals recovery) facilities in Rockwood, Tennessee and Chicago, Illinois
was completed in August 1995. A total of 8,116 tons of material was excavated and
shipped to these facilities. This "part" of the Superfund Project is complete and has been
officially closed by the EPA.
SUMMARY OF INFORMATION:
The other "part" of the Superfund project is the removal of contaminated sediments from
the stream that leaves the Dixie Cavems site toward Twine Hollow Road. In August 1992,
the Board of Supervisors signed a Consent Order for Removal with the EPA that
addressed this action. That work began in January 1993 and is now complete. As of
March 6, 1997, we have stabilized more than 18,000 tons of contaminated stream
sediments. This represents removal in 3,600 feet of stream bed. What remains now is the
stabilization of stockpiled material, the clean up of access roads and work areas, capping
of the on-site disposal landfill, decontamination and demobilization of equipment, and
conformance with EPA closure and post~:losure requirements. Official project closure will
likely occur this summer. At that time, the Dixie Caverns site would be removed from the
National Priorities List as a "Superfund" site.
r
~. ti
b-`7
FISCAL IMPACT:
To date, we have spent approximately 8.5 million dollars on all of the related activities at
Dixie Caverns. This figure does not include reimbursement by the Roanoke Electric Steel
Corporation for their share, as outlined in our cost-sharing agreement. They are paying
one half of the costs related to the electric arc furnace dust transport and stream removal.
This figure does include more than one million dollars that has been spent on leachate
collection, treatment, and transportation, as a result of a Consent Order with the
Department of Environmental Quality. There are currently approximately 1.0 million dollars
remaining in the account. This should be sufficient to finish the project, exclusive of EPA
response costs and unforeseen circumstances.
It should be pointed out that Roanoke County will be responsible for post-closure
requirements for a period of 15 to 30 years beyond the official completion of the project.
We will have to inspect and maintain the stormwater facilities, the landfill, and the leachate
collection, treatment, and disposal operation. An annual operating budget and manpower
requirement will have to be established for this project.
FUTURE PLANS:
The Dixie Caverns site contains approximately 75 acres, some of which has the potential
for other uses. We continue to work with the Economic Development Department in an
effort to actively market the site for possible industrial uses. Some of the possibilities
considered have been a portable asphalt plant, a rifle range, and an automobile auction
facility. The land could also be considered for use by the Parks & Recreation Department.
Respectfully submitted by:
George W. Simpson, III, P.E.
Assistant Director,
Engineering & Inspections
Approved by:
Elmer C. Hodge
County Administrator
2
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 11, 1997
AGENDA ITEM: Report on the Joint Health Insurance Committee
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: The Roanoke Valley Joint Health Insurance Committee is continuing
to make progress toward the goal of having a joint health insurance policy in place by January 1, 1998.
The participating entities are Roanoke County, Roanoke County Schools, Roanoke City, Roanoke City
Schools, Salem, Salem Schools, Roanoke Redevelopment Housing Authority, and the Roanoke Regional
Airport Commission. The Town of Vinton is not actively participating however, we are including them
in our arrangement so that they may enter at a future date.
The committee recently selected through an RFP (Request for Proposal) process the consultants for Phase
II of our program which involves writing an RFP for joint health insurance and the evaluation of bids that
are submitted. The committee selected Slabaugh Morgan White to continue their work that was begun in
Phase I (the feasibility study).
The Joint Health Insurance Committee met on February 21, 1997 to begin work on developing the RFP.
A calendar was established which will meet the goal of having a plan in effect by January 1, 1998. This
calendar is attached for your information. The process that the committee has selected to choose the level
of benefits that will be bid for the joint health insurance coverage is as follows: Each entity represented
will have one vote on deciding benefit matters. A maj ority vote will decide the benefits. The benefits will
be designed as closely as possible to the existing plans offered by the entity. We will be bidding a
comprehensive plan and a point of service plan. Since nine different entities are involved, each with their
own board or council, the committee feels that the only way to reach a consensus on the covered benefits
is to allow these decisions to be based upon this format which has been used successfully by the consultant
in other localities. The final proposal will then be presented to the boards and councils in July or August
of 1997. At this time the boards and councils can determine if they wish to participate in the joint health
insurance program or if they wish to continue with their own individual plan, based upon the savings that
will be generated.
M:\FINANCE\COMMON\BOARD\3-11-97.WPD Mazch 5, 1997
• ( /'rte
There continues to be lively discussion among the members of the Joint Health Insurance Committee. All
members are maintaining a global view of what policy will be most beneficial to all of the Roanoke Valley
governments as well as keeping in mind the needs of their own individual entity.
SUBMITTED BY:
Diane D. Hyatt
Director of Finance
APPROVED:
Elmer C. Hodge
County Administrator
Approved () Motion by
Denied ( )
Received ( )
Referred ( )
To ()
No Yes
Eddy
Harrison
Johnson
Minnix
Nickens
Abs
M:\FINANCE\COMMON\BOARD\3-11-97.WPD Mazch 5, 1997
CONSORTIUM BID: TENTATIVE TIMELINE
Project Date Responsibility
1. Data gathering and analysis of existing benefits 2/97 SMW &
and funding Consortium
2. Negotiations on behalf of individual carrier As needed
employees depending on To be
renewal dates determined
3. Development of proposed plan design 2/97-3/97 SMW
alternatives
4. Development of competitive bid 3/97 SMW
5. Review and finalize bid and evaluation criteria 3/97 SMW &
Consortium
6. Release bid to carriers 3/97 Consortium
7. Bid responses due 5/9/97 Carriers
8. Evaluation of responses, management report, 5/97-6/97 SMW
recommendations for finalist(s)
9. Schedule finalist interviews -provide agenda 6/97 SMW
10. Finalist interviews and negotiations 6/97 SMW &
Consortium
11. Final recommendations to management (may 7/97 Consortium
include guidelines for operating as a
consortium)
12. Final negotiations and contract award 7/31 /97 SMW &
Consortium
13. Communications development and training 8/97 To be
implementation team determined
14. Open enrollment begins 10/1 /97 Employees/
Carrier(s)
15. Applications to employers 11 /15/97 Employers
16. Applications to vendor(s) 12/1 /97 Employers
17. New plan effective (all employees have ID 1 /1 /98 Carriers}
cards on or before this date)
MORGAN
Ioihm,oA~dgn~eldndoe
ACTION NO.
ITEM NUMBER ~~'~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 1 1, 1997
AGE1~A~. I~'EM: Budget Work Session on the Upcoming Annual Budget for FY 1997-98.
COUNTY ADMINISTRATOR'S COMMENTS:
~ Y OF INFOR,~TIQ~,~ This time has been set aside for a budget work session to discuss
several items concerning the FY 1997-98 budget. This work session will focus on the following items for
discussion:
Departmental Funding Requests for FY97-98
Review of CapitaUFacility Maintenance Requests
Fleet Status Report (Director-General Services)
-Review of Departmental Vehicle Requests
Summary schedules have been provided that include detailed information regarding the above mentioned
information.
Respectfully submitted,
Brent Ro son -
Budget Manager
Approve by,
~~
Elmer C. Hodge
County Administrator
ACTION VOTE
Approved O Motion by: No Yes Abs
Denied O Eddy
Received () Harrison ._
Referred O Johnson _,_ ._
To O Minnix
Nickens ..._
I N T E R
O F F I C E
MEMO
To: Members, Board of Supervisors
From: Elmer Hodge, County Administrator ~ ~
Subject: Budget Work Session
Date: March 11, 1997
Objective of Work Session
At previous budget work sessions staff has reviewed various items and issues important to the
development of the FY97-98 budget. This work session continues the review of significant
issues that will be considered in developing a final balanced budget. The intent of these
deliberations is to make the Board aware of the existing needs in specific areas and to answer
questions about these identified needs.
Proposed funding for these requests would be premature as county-wide needs are still being
assessed. Future work sessions are scheduled to hear from the Volunteer Fire/Rescue units,
School Board, and non-county organizations seeking funding.
When all requests and needs have been presented, a proposed budget will be presented that takes
into account the input from our citizens, Board members, budget teams (departmental requests),
and other interested organizations. This budget will be balanced within the existing revenues
available and should be presented by the end of April or the first of May.
The topics of discussion for this work session are as follows:
Vehicle Status This will include a report on the current vehicle inventory, a report on
vehicles that meet the adopted replacement criteria, and a summary of
vehicles funded within targets and additional requests made by
department.
Additional Funding
Requests This discussion summary will present the top ranked priorities of each
functional budget team (and includes a detailed description). Additional
requests made by departments are also listed. A description of all funding
requests by department will be made available to the Board when
finalized.
i
Members, Board of Supervisors
Page 2
March 11, 1997
Maintenance
Work Programs A listing of identified maintenance needs have been compiled by staff and
summarized on the enclosed schedule. These are maintenance needs; not
capital projects. They have not been submitted as part of departmental
addbacks but as a single item to be considered from acounty-wide
perspective. These needs have been divided into general facility
maintenance (General Services) and Parks and Recreation sites.
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AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE
COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION
CENTER ON TIIESDAY, MARCH 11, 1997
RESOLIITION 031197-10 CERTIFYING EBECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia
has convened an executive meeting on this date pursuant to an
affirmative recorded vote and in accordance with the provisions of
The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a
certification by the Board of Supervisors of Roanoke County,
Virginia, that such executive meeting was conducted in conformity
with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors
of Roanoke County, Virginia, hereby certifies that, to the best of
each members knowledge:
1. Only public business matters lawfully exempted from open
meeting requirements by Virginia law were discussed in the
executive meeting which this certification resolution applies, and
2. Only such public business matters as were identified in
the motion convening the executive meeting were heard, discussed or
considered by the Board of Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification
Resolution, and that the agreement with the Town of Vinton was
not discussed, and carried by the following recorded vote:
AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Executive Session
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P.O. BOX 29800
COUNTY ADMINISTRATOR
ELMER C. HODGE
(540) 772-2004
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
FAX (540) 772-2193
BOARD OF SUPERVISORS
BOB L. JOHNSON, CHAIRMAN
HOLLINS MAGISTERIAL DISTRICT
HARRY C. NICKENS, VICE-CHAIRMAN
VINTON MAGISTERIAL DISTRICT
LEE B. EDDY
WINDSOR HILLS MAGISTERIAL DISTRICT
FENTON F. "SPIKE" HARRISON, JR.
CATAWBA MAGISTERIAL DISTRICT
H. ODELL "FUZZY" MINNIX
CAVE SPRING MAGISTERIAL DISTRICT
March 12, 1997
Mr. Eugene H. Hart
5909 Old Manor Drive
Roanoke, VA 24019
Dear Mr. Hart:
(540) 772-2005
l have been informed that you retired on December 31, 1996 from employment
with the County of Roanoke. On behalf of the Board of Supervisors of Roanoke
County and ifs cifizens, I wish to offer my appreciation for your many years of
capable, loyal and dedicated service to the County.
I am pleased to send you a Resolution of Appreciation adopted by the Board
at our meeting on March ~~, 1997, and notification that Roanoke County has
purchased a $100 Savings bond in recognition of your years of employment with the
County. This bond will be forwarded to you from the Federal Reserve Bank at a later
date.
If you would like to have your resolution framed, please bring it to the Clerk's
Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any
time. /t has been our experience that framed resolutions maybe damaged when
mailed.
On behalf of each member of the Board and the citizens of Roanoke County,
please accept this Certificate of Recognition and savings bond, together with our
best wishes for a productive retirement and continued success in the future.
Sincere/
----~
Bob L. Joh son, Chairman
Roanoke County Board of Supervisors
Attachment
BLJ/bjh
cc: Joseph Sgroi, Director, Human Resources
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1838
COUNTY ADMINISTRATOR
ELMER C. HODGE
(540) 772-2004
'5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
FAX (540) 772-2193
March 92, 1997
P.O. BOX 29800
Mr. Jerry Delong
1718 Chesterfield Street
Roanoke, VA 24015
Dear Mr. Delong:
BOARD OF SUPERVISORS
BOB L. JOHNSON, CHAIRMAN
HOLLINS MAGISTERIAL DISTRICT
HARRY C. NICKENS, VICE-CHAIRMAN
VINTON MAGISTERIAL DISTRICT
LEE B. EDDY
WINDSOR HILLS MAGISTERIAL DISTRICT
FENTON F. "SPIKE" HARRISON, JR.
CATAWBA MAGISTERIAL DISTRICT
H. ODELL "FUZZY" MINNIX
CAVE SPRING MAGISTERIAL DISTRICT
(540) 772-2005
I have been informed that you retired on January ~, 1997 from employment
with the County of Roanoke. On behalf of the Board of Supervisors of Roanoke
County and its citizens, l wish to offer my appreciation for your many years of
capable, loyal and dedicated service to the County.
! am pleased to send you a Resolution of Appreciation adopted by the Board
of our meeting on March 11, 1997, and notification that Roanoke County has
purchased a $900 Savings bond in recognition of your years of employment with the
County. This bond will be forwarded to you from the Federal Reserve Bank of a later
date.
if you would like to have your resolution framed, please bring if to the Clerk's
Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any
time. /t has been our experience that framed resolutions may be damaged when
mailed.
On behalf of each member of the Board and the citizens of Roanoke County,
please accept this Certificate of Recognition and savings bond, together with our
best wishes fora productive retirement and continued success in the future.
Sincerely,
Bob L. Johnson, Chairman
Roanoke County Board of Supervisors
Attachment
BLJ/bjh
cc: Joseph Sgroi, Director, Human Resources
Recycled Paper
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7838
COUNTY ADMINISTRATOR
ELMER C. HODGE
(540) 772-2004
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
FAX (540} 772-2193
March 12, 9997
Ms. Reva June Adams
2703 Cedarhurst Avenue
Roanoke, VA 24097
Dear Ms. Adams:
BOARD OF SUPERVISORS
BOB L. JOHNSON, CHAIRMAN
HOLLINS MAGISTERIAL DISTRICT
HARRY C. NICKENS, VICE-CHAIRMAN
VINTON MAGISTERIAL DISTRICT
LEE B. EDDY
WINDSOR HILLS MAGISTERIAL DISTRICT
FENTON F. "SPIKE" HARRISON, JR.
CATAWBA MAGISTERIAL DISTRICT
H. ODELL "FUZZY" MINNIX
CAVE SPRING MAGISTERIAL DISTRICT
{540) 772-2005
1 have been informed that you retired on March 1, 1997 from employment with
the County of Roanoke. On behalf of the Board of Supervisors of Roanoke County
and its citizens, l wish to offer my appreciation for your many years of capable, loyal
and dedicated service to the County.
I am pleased to send you a Resolution of Appreciation adopted by the Board
at our meeting on March 91, 1997, and notification that Roanoke County has
purchased a $100 Savings bond in recognition of your years of employment with the
County. This bond will be forwarded to you from the Federal Reserve Bank at a later
date.
ff you would like to have your resolution framed, please bring it to the Clerk's
Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any
time. /t has been our experience that framed resolutions maybe damaged when
mailed.
On behalf of each member of the Board and the citizens of Roanoke County,
please accept this Certificate of Recognifion and savings bond, together with our
best wishes for a productive retirement and continued success in the future,
Sincerely,
Bob L. Johnso ,Chairman
Roanoke County Board of Supervisors
Attachment
BLJ/bjh
cc: Joseph Sgroi, Director, Human Resources
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COUNTY ADMINISTRATOR
ELMER C. HODGE
(540) 772-2004
FAX (540) 772-2193
BOARD OF SUPERVISORS
BOB L. JOHNSON, CHAIRMAN
HOLLINS MAGISTERIAL DISTRICT
HARRY C. NICKENS, VICE-CHAIRMAN
VINTON MAGISTERIAL DISTRICT
LEE B. EDDY
WINDSOR HILLS MAGISTERIAL DISTRICT
FENTON F. "SPIKE" HARRISON, JR.
CATAWBA MAGISTERIAL DISTRICT
H. ODELL "FUZZY" MINNIX
CAVE SPRING MAGISTERIAL DISTRICT
March 92, 9997
(~~~~t~ ~~~~2~~xx~~'~~
Mr. Charles Swain
729 Ward Street, NW
Roanoke, VA 24017
Dear Mr. Swain:
(540) 772-2005
I have been informed that you refired on December ?, 1996 from employment
with the County of Roanoke. On behalf of the Board of Supervisors of Roanoke
County and its citizens, l wish to offer my appreciation for your many years of
capable, loyal and dedicated service to the County.
am pleased to send you a Resolution of Appreciafion adopted by the Board
at our meeting on March 19, 1997, and notification that Roanoke County has
purchased a $100 Savings bond in recognition of your years of employment with the
County. This bond will be forwarded to you from the Federal Reserve Bank of a later
date.
If you would like to have your resolution framed, please bring if to the Clerk's
Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any
time. It has been our experience that framed resolutions may be damaged when
mailed.
On behalf of each member of the Board and the citizens of Roanoke County,
please accept this Certificate of Recognition and savings bond, together with our
best wishes for a productive retirement and continued success in the future.
Sincerely,
~~~"'~1
Bob L. Johnson Chairman
Roanoke County Board of Supervisors
Attachment
BLJ/bjh
cc: Joseph Sgroi, Director, Human Resources
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
® Recycled Paper
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7838
COUNTY ADMINISTRATOR
ELMER C. HODGE
(540) 772-2004
FAX (540) 772-2193
BOARD OF SUPERVISORS
B08 L. JOHNSON, CHAIRMAN
HOLLINS MAGISTERIAL DISTRICT
HARRY C. NICKENS, VICE-CHAIRMAN
VINTON MAGISTERIAL DISTRICT
LEE B. EDDY
WINDSOR HILLS MAGISTERIAL DISTRICT
FENTON F. "SPIKE" HARRISON, JR.
CATAWBA MAGISTERIAL DISTRICT
H. ODELL "FUZZY" MINNIX
CAVE SPRING MAGISTERIAL DISTRICT
March 12, 1997
C~~ix~~~ ~# ~ a~rto~'~~
Mr. Mason Ferris
808 Mecca Street
Roanoke, VA 24012
Dear Mr. Ferris:
(540) 772-2005
1 have been informed that Y behalf o~fhe Board of Supervisoorseof Roanoke
with the County of Roanoke. On
County and its citizens, 1 wish to offer my appreciation for your many years of
capable, loyal and dedicated service to the County.
1 am pleased to send you a Resolution of Appreciation adopted by the Board
at our meeting on March 11, 1997, and notification that Roanoke County has
purchased a $100 Savings bond in recognition of your years of employment with the
County. This bond will be forwarded to you from the Federal Reserve Bank at a later
date.
If you would like to have your resolution framed, please bring it to the Clerk's
Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any
time. It has been our experience that framed resolutions may be damaged when
mailed.
On behalf of each member of the Board and the citizens of Roanoke County,
please accept this Certificate of Recognition and savings bond, together with our
best wishes for a productive retirement and continued success in the future.
Sincerely,
---.
Bob L. John n, Chairman
Roanoke County Board of Supervisors
Attachment
BLJ/bjh
cc: Joseph Sgroi, Director, Human Resources
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
Recycled Paper
PUBLIC NOTICE
Please take notice that the Board of Supervisors of Roanoke County, Virginia, will
hold a public hearing at the Roanoke County Administration Center, 5204 Bernard Drive,
Roanoke, Virginia, on March 11,1997, at 3:00 p.m., or as soon thereafter as the matter may
be heard, on the question of the adoption of a Resolution pursuant to Section 15.1-238 and
Title 25 of the 1950 Code of Virginia, as amended, concerning acquisition of and immediate
right-of-entry to a 1.14-acre parcel of land and related slope easements of .11-acre parcel of
land in Roanoke County located east of Garman Road (Route 929) and north of the N&W
Railway (A portion of Tax Map Numbers 55.03-1-21; 55.03-1- ; 55-3. 23), being owned by
?~~(~23
Country East, L.L.C., a Virginia Limited Liability Company. ~{~ .~
Any member of the public may appear at the time and place aforesaid and address the
Board on the matter aforesaid.
Gam.
Paul M. Mahoney
County Attorney
Please publish on the following dates:
March 4,1997
Please send bill to:
Timothy W. Gubala
Director of Economic Development
County of Roanoke
P.O. Box 29800
Roanoke, VA 24018
C:\OFFICE\ WPWIN\ WPDOCS\ ECDEV\CNTRYEST\ PUBLIC.NOT
~Z~~q~ ~Qp~ -`rte G , ~ ~~~,~
C O V E R
FAX
S H E E T
To: Martha Plank
Fag #: 981-3415
Subject: Public Notice -Country East, L.L.C.
Date: February 28, 1997
Pages: 2, including this cover sheet.
COMMENTS:
This public notice maybe "killed." I will notify you by noon on Monday, March 3 if that becomes
necessary.
Thanks for all you help.
From the desk of...
e
a a ~-9~D
q: 33 am
Susan M. Patterson-Bane
Legal Assistant
County Attorney -Roanoke County
P. O. Box 29800
Roanoke, VA 24018
s4o-n2-2oo~
Fax: s4o-n2-2oas
PUBLIC NOTICE
Please take notice that the Board of Supervisors of Roanoke County, Virginia, will
hold a public hearing at the Roanoke County Administration Center, 5204 Bernard Drive,
Roanoke, Virginia, on March 11,1997, at 3:00 p.m., or as soon thereafter as the matter may
be heard, on the question of the adoption of a Resolution pursuant to Section 15.1-238 and
Title 25 of the 1950 Code of Virginia, as amended, concerning acquisition of and immediate
right-of-entry to a 1.14-acre parcel of land and related slope easements of .11-acre parcel of
land in Roanoke County located east of Garman Road (Route 929) and north of the N&W
Railway (A portion of Tax Map Numbers 55.03-1-21; 55.03-1-22; 55-3.1-23), being owned by
Country East, L.L.C., a Virginia Limited Liability Company.
Any member of the public may appear at the time and place aforesaid and address the
Board on the matter aforesaid.
GU.c.~
Paul M. Mahoney
County Attorney
Please publish on the following dates:
March 4,1997
Please send bill to:
Timothy W. Gubala
Director of Economic Development
County of Roanoke
P.O. Box 29800
Roanoke, VA 24018
C:\OFFICE\ WPWIN\ WPDOCS\ ECDEV\ CNTRYEST\ PUBLIC.NOT
Printed by Mary Allen / ADM01 2/26/97 10:26am
From: Pete Haislip / GUPConfirm receiptTo:
Elmer Hodge / ADMO1, Mary Allen /
ADMO1
Subject: fwd: Community Use Manual
---------------------------------------
===NOTE====------=====2/26/97==8:52am==
I would like to place the Community Use
Manual on the agenda of the next Board
meeting for approval. Any problems?
Fwd=by:=Mary=Allen=/___________________
Fwd to: Pete Haislip / GUPO1
.......................................
I'll add to 3/11 agenda unless I hear
different from ECH.
Page: 1
Printed by Mary Allen / ADM01 3/03/97 8:58am
From: Mary Allen / ADMO1
To: Gang_of_forty* Group
Subject: fwd: AGENDA STAFF MEETING
---------------------------------------
===NOTE====------=====3/03/97==7:45am==
If you have an item on the March 11 agenda,
please plan to attend Agenda Staff meeting
today at 3 p.m. in the BOS Conf. Room (4th
floor). If you have an item to add, please
either email or call me with the title.
Thanks
Fwd=by:=Arnold=Covey
Fwd to: Mary Allen /
....................
The only item I have
Caverns. Will not be
because of scheduled
I-81.
==3/03/97==8:52am==
ADM01
...................
is a report on Dixie
able to attend meeting
meeting with VDOT on
Fwd=by:=Mary=Allen=/___________________
Fwd to: Arnold Covey / GISO1
.......................................
Thanks for letting me know.
Have you heard anything more on the VDOT
6-yr primary reso?
Page: 1
Printed by Mary Allen / ADM01 3/03/97 8:03am
From: Mary Allen / ADMO1
To: Gang_of_forty* Group
Subject: fwd: AGENDA STAFF MEETING
---------------------------------------
===NOTE====------=====3/03/97==7:45am==
If you have an item on the March 11 agenda,
please plan to attend Agenda Staff meeting
today at 3 p.m. in the BOS Conf. Room (4th
floor). If you have an item to add, please
either email or call me with the title.
Thanks.
Fwd=by:=Paul=Mahoney==3/03/97==8:01am==
Fwd to: Mary Allen / ADMO1
.......................................
Gary Robertson told me that the
VML/VACO negotiations for the new
electricity contract have been concluded,
and that he will prepare a B/S report
seeking Board approval to execute
agreement.
I will prepare Resolution.
Next, Mr. Eddy requested a report on
the recently concluded General Assembly.
Finally, did Sue forward to you a copy
of the legal ad for a public hearing on
March 11 for the condemnation and immediate
right of entry for Country East LLC (for
Kroger project)? I will have resolution
for this item.
Paul
Fwd=by:=Mary=Allen=/___________________
Fwd to: Paul Mahoney / ADMO1
.......................................
Yes, I got a copy of the legal notice.
---------------------------------------
Page: 1
Printed by Mary Allen / ADM01 3/03/97 8:55am
From: Mary Allen / ADMO1
To: Gang_of_forty* Group
Subject: fwd: AGENDA STAFF MEETING
---------------------------------------
===NOTE====------=====3/03/97==7:45am==
If you have an item on the March 11 agenda,
please plan to attend Agenda Staff meeting
today at 3 p.m. in the BOS Conf. Room (4th
floor). If you have an item to add, please
either email or call me with the title.
Thanks.
Fwd=by:=Terry=Harring=3/03/97==8:42am==
Fwd to: Mary Allen / ADMO1
.......................................
I have a meeting at the VDOT District
office at 3:00 so I will not be able to
attend the agenda meeting. I expect that
the Radford item will be on the agenda...I
will be preparing a report for that.
Also, please add a Comprehensive Plan
Update Report to the report section of the
agenda.
Thanks.
Fwd=by:=Mary=Allen=/___________________
Fwd to: Terry Harrington / ADMO1
.......................................
Will do...thanks
Page: 1
Printed by Mary Allen / ADMO1 3/03/97 ~ 8:57am
From: Mary Allen / ADMO1
To: Gang_of_forty* Group
Subject: fwd: AGENDA STAFF MEETING
---------------------------------------
===NOTE====------=====3/03/97==7:45am==
If you have an item on the March 11 agenda,
please plan to attend Agenda Staff meeting
today at 3 p.m. in the BOS Conf. Room (4th
floor). If you have an item to add, please
either email or call me with the title.
Thanks.
Fwd=by:=Pete=Haislip==3/03/97==8:45am==
Fwd to: Mary Allen / ADMO1
.......................................
Are we going with the Community Use Manual?
Elmer indicated it was a busy meeting and
maybe we should wait.
Fwd=by:=Mary=Allen=/___________________
Fwd to: Pete Haislip / GUP01
.......................................
I haven't heard anything. I placed it on
the agenda. Usually he makes up his mind
after he's looked at an agenda draft.
Page: 1
Printed by Mary Allen / ADMO1 3/03/97' 10:17am
From: Mary Allen / ADMO1
To: Gang_of_forty* Group
Subject: fwd: AGENDA STAFF MEETING
---------------------------------------
===NOTE====------=====3/03/97==7:45am==
If you have an item on the March 11 agenda,
please plan to attend Agenda Staff meeting
today at 3 p.m. in the BOS Conf. Room (4th
floor). If you have an item to add, please
either email or call me with the title.
Thanks.
Fwd=by:=Diane=Hyatt=/=3/03/97=10:11am==
Fwd to: Mary Allen / ADM01
.......................................
I have a report on the Joint Health
Insurance project, that Lee requested at
the last Board meeting. I am not sure if
Elmer wanted it on the report section or if
he wanted me to do a memo to the Board.
Fwd=by:=Mary=Allen=/==3/03/97=10:12am==
Fwd to: Diane Hyatt / ADMO1
.......................................
I'll put it under reports and then let ECH
decide.
Fwd=by:=Diane=Hyatt=/=3/03/97=10:15am==
Fwd to: Mary Allen / ADMO1
.......................................
Also, Brent has a budget worksession. Here
are the topics he is considering:
Vehicle Replacement
Maintenance projects
Team priorities
If you put these on your draft agenda, then
Elmer can decide what he wants to do on the
worksession.
Also, at 5:00 is a joint budget work
session with the schools.
I hope you are planning to stay through
dinner with all of this!
Fwd=by:=Mary=Allen=/___________________
Fwd to: Diane Hyatt / ADM01
I am - BUT - with the joint meeting with
Roanoke City at 12 noon, we might be able
to schedule a 2 p.m. work session BEFORE
the regular meetng. The joint meetings are
usually over at 2:00 and that would give us
time for a budget work session.
Page: 1
~ .
,: 4_ f
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n ~ ~ ~.~ Gw~ ~l h ~ ~+ o ~> ~ np ~ ru~-h ~ti ~~ ITEM NUMBER
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-~ f Qit2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 11, 1997
~~
AGENDA ITEM: Report on the Joint Health Insurance Committee
.~
COUNTY ADMINISTRATOR'S COMMENTS: off'
~,_..__
~LTMMARY OF INFORMATION: The Roanoke Valley Joint Health Insurance Committee is continuing
to make progress towazd the goal of having a joint health insurance policy in place by January 1, 1998.
The participating entities aze Roanoke County, Roanoke County Schools, Roanoke City, Roanoke City
Schools, Salem, Salem Schools, Roanoke Redevelopment Housing Authority, and the Roanoke Regional
Airport Commission. The Town of Vinton is not actively participating however, we are including them
in our arrangement so that they may enter at a future date.
The committee recently selected through an RFP (Request for Proposal) process the consultants for Phase
II of our program which involves writing an RFP for joint health insurance and the evaluation of bids that
aze submitted. The committee selected Slabaugh Morgan White to continue their work that was begun in
Phase I (the feasibility study).
The Joint Health Insurance Committee met on February 21, 1997 to begin work on developing the~RFP.
A calendaz was established which will meet the goal of having a plan in effect by January 1, 1998. This
calendar is attached for your information. The process that the committee has selected to choose the level
of benefits that will be bid for the joint health insurance coverage is as follows: Each entity represented
will have one vote on deciding benefit matters. A majority vote will decide the benefits. The benefits will
be designed as closely as possible to the existing plans offered by the entity. We will be bidding a
comprehensive plan and a point of service plan. Since nine different entities aze involved, each with their
own boazd or council, the committee feels that the only way to reach a consensus on the covered benefits
is to allow these decisions to be based upon this format which has been used successfully by the consultant
in other localities. The final proposal will then be presented to the boazds and councils in July or August
of 1997. At this time the boazds and councils can determine if they wish to participate in the joint health
insurance program or if they wish to continue with their own individual plan, based upon the savings that
will be generated.
M:~FINANCEICOMMOMBOARD~3-11-97.WPD Much 5, 1997
ti
There continues to be lively discussion among the members of the Joint Health Insurance Committee. All
members aze maintaining a global view of what policy will be most beneficial to all of the Roanoke Valley
governments as well as keeping in mind the needs of their own individual entity.
SUBMITTED BY:
Diane D. Hyatt
Director of Finance
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ()
Motion by
APPROVED:
Elmer C. Hodge
County Administrator
No Yes Abs
Eddy
Harrison
Johnson
Minnix
Nickens
M:~FINANCEICOMMON~BOARD~3.11-97.WPD March 5, 1997
CONSORTIUM BID: TENTATIVE TIMELINE
Project Date Responsibility
1. Data gathering and analysis of existing benefits 2/97 SMW &
and funding Consortium
2. Negotiations on behalf of individual carrier As needed
employees depending on To be
renewal dates determined
3. Development of proposed plan design 2/97-3/97 SMW
alternatives
4. Development of competitive bid 3/97 SMW
5. Review and finalize bid and evaluation criteria 3/97 SMW &
Consortium
6. Release bid to carriers 3/97 Consortium
7. Bid responses due 5/9/97 Carriers
8. Evaluation of responses, management report, 5/97-6/97 SMW
recommendations for finalist(s)
9. Schedule finalist interviews -provide agenda 6/97 SMW
10. Finalist interviews and negotiations 6/97 SMW &
Consortium
11. Final recommendations to management (may 7/97 Consortium
include guidelines for operating as a
consortium)
12. Final negotiations and contract award 7/31 /97 SMW &
Consortium
13. Communications development and training 8/97 To be
implementation team determined
14. Open enrollment begins 10/1 /97 Employees/
Carrier(s)
15. Applications to employers 1 1 /15/97 Employers
16. Applications to vendor(s) 12/1 /97 Employers
17. New plan effective (all employees have ID 1 /1 /98 Carcier(s)
cards on or before this date)
MORGAN
tm/nomw~.r/rln~etM..doc