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HomeMy WebLinkAbout4/8/1997 - Regular' POANp,~ ~Q ~. F ti <~ z ;' ~ '838 ROANOKE COUN BOAR OF SUPERVISORS ACTION AGENDA APRIL 8, 1997 +~.+Rr aF ng etas Ram RQtAU~CE CO(INTY ~GfMA Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. THERE WILL BE AN EVENING SESSION AT THIS MEETING FOR THE PURPOSE OF PUBLIC HEARINGS. Individuals with disabilities who arrangement in order to participate meetings or other programs and County, please contact the Clerk to request that you provide at least arrangements may be made. require -assistance or special in or attend Board of Supervisors activities sponsored by Roanoke the Board at (540) 772-2005. We 48-hours notice so that proper A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Cail. ALL PRESENT AT 3:03 P.M. 2. Invocation: The Reverend John Hartwig Good Shepherd Lutheran Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS PMM ADDED PERSONNEL MATTER TO EXECUTIVE SESSION BLJ OFFERED THE BOARD'S BEST WISHES AND PRAYERS TO AL 1 THOMASON FOR HIS RECENT SURGERY. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation Declaring the Week of April 13 - 19, 1997 as National Public Safety Telecommunicator's Week in Roanoke County. LBE MOTION TO ADOPT PROCLAMATION ACCEPTED BY DAVE THOMAS AND LORI AMOS 2. Resolution designating as historical equipment the 1932 Seagrave Fire Truck located at Mt. Pleasant Fire Station and recognition of Chief Gene Wagner and Mt. Pleasant Fire Station. R-040897-1 HCN MOTION TO ADOPT RESO URC CERTIFICATES PRESENTED TO CHIEF WAGNER AND MT PLEASANT FIRE TATI N CHIEF WAGNER PRESENTED A FRAMED PAINTING OF THE OLD COURTHOUSE TO THE BOARD OF SUPERVISORS D. BRIEFINGS N NE E. NEW BUSINESS 1. Request for approval of the fiscal year 1997/98 budget for the Roanoke Valley Resource Authority. (Diane Hyatt, Finance Director) R-040897-2 FM MOTION TO ADOPT RESO URC MHA TO INCLUDE REQUEST FROM THE BOARD FOR STUDY/REVIEW OF RATES AND OPERATION WHEN FORWARDING RESO 2. Resolution to approve the transfer of ownership of the Cable TV franchise from Booth Communications of Virginia, Inc. to Blacksburg/Salem Cablevision, Inc. (Joseph Obenshain, Sr. Assistant County Attorney) POSTPONED UNTIL APRIL 22, 1997 AT REQUEST OF COUNSEL FOR ALDELPHIA COMMUNICATIONS 3. Request for approval of the CIRCLE Employee Suggestion Program. (Joe Sgroi, Director of Human Resources) A-040897-3 FM MOTION TO ADOPT CIRCLE PROGRAM URC STAFF TO REVIEW LBE SUGGESTED CHANGES BLJ ASKED THAT STAFF BRING BACK REPORT ON PROGRAM ON 7/8/97 4. Request to approve Phase II of communications contract for the joint radio system between the County of Roanoke and the City of Roanoke. (John Chambliss, Assistant County Administrator) A-040897-4 FM MOTION TO APPROVE PHASE II URC ECH TO BRING BACK REPORT ON LEASE-PURCHASES F. OLD BUSINESS N NE G. REQUESTS FOR WORK SESSIONS NONE H. FIRST READING OF ORDINANCES 1. Ordinance to acknowledge and consent to the vacation of a portion of the Stormwater Management Easement across Lots 28, 29, 30 and 31 of Penn Forest Place, Plat 3 Book 17, Page 102 and located in the Cave Spring Magisterial District. (Arnold Covey, Director of Engineering ~ Inspections) FM MOTION TO APPROVE 1ST READING 2ND ~ PUBLIC HEARING - 4122/97 URC 2. Ordinance amending and reenacting the 1985 Comprehensive Plan by the incorporation of the Conceptual Greenway Plan, Roanoke Valley. (Jon Hartley, Assistant Director of Planning ~ Zoning) BLJ MOTION TO APPROVE 1ST READING 2ND - 4/22197 URC HCN AND LBE MADE CHANGES TO C-2 AND E-1 IN ADDENDUM GREENWAY COORDINATOR UPDATED BOARD ON GRANT FUNDS AND PENDING GRANTS I. SECOND READING OF ORDINANCES 1. Ordinance declaring a parcel of real estate to be surplus and rejecting/accepting offer for sale of South County No. 4 well lot. (Gary Robertson, Utility Director) 0-040897-5 LBE MOTION TO ADOPT ORD AND ACCEPT OFFER URC 2. Ordinance authorizing an Intergovernmental Agreement establishing the Roanoke Valley Greenway Commission between the City of Roanoke, City of Salem, County of Roanoke and Town of Vinton. (Jon Hartley, Assistant Director of Planning & Zoning) 0-040897-6 LBE MOTION _TO ADOPT ORD WITH CHANGE TO ITEM 2 ON ORD. AND TO APPOINT TO THE COMMISSION CHARLIE BLANKENSHIP TO A THREE 4 YEAR TERM, DON WITT TO A TWO-YEAR TERM AND RICHARD KELLY TO A ONE-YEAR TERM. URC 3. Ordinance amending and reenacting Section 12-13, Removal and Disposition of Certain Unattended Vehicles, of the Roanoke County Code to require the posting of warning signs on private property normally open to the public for parking. (Joseph Obenshain, Senior Assistant County Attorney) 0-040897-7 BLJ MOTION TO ADOPT ORD URC J. APPOINTMENTS 1. Social Services Advisory Board. BLJ APPOINTED ALLEN SIMPSON TO FILL THE UNEXPIRED TERM OF MARY ANDERSON. TERM WILL EXPIRE AUGUST 1.1997. K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-040897-8 BLJ MOTION TO ADOPT CONSENT RESO WITH ITEM 2 REMOVED URC 1. Authorization to privatize the recycling program in Roanoke County. POSTPONED TO 5!13/97 TO ALLOW STAFF TO REVIEW LBE'S COST FIGURES STAFF TO GO FORWARD WITH RFPS TO INCLUDE BOTH DROP- OFF AND CURBSIDE. 5 2. Authorization to allow a parcel of County property (well lot, tax Map. No. 40.14-1-50) to be used by the Bonsack Family Practice (Lewis Gale Clinic, L.L.C.) as a temporary parking lot for employees. A-040897-8.a 3. Appropriation of donation received from Crestar Bank for use by Planning and Zoning for the Williamson Road Hollins Village Project. A-040897-S.b 4. Confirmation of appointments to the Public Safety Volunteer Benefits Board of Trustees. A-040897-8.c 5. Request from School Board for appropriation of $26,300 technology grant funds. A-040897-8.d L. REPORTS AND INQUIRIES OF BOARD MEMBERS ~u~ervisor Eddv• (,1) Announced Tire Amnesty Dav would be 4111197 and 4112197 and encouraged people to take their old tires to alaces collecting them X21 Reminded the other Board members NOT to erase messages on their Voice Mail Box for all five Board members, but to "SAVE" them ~.) Sent memo su~aesting that Clerk place on Voice Mail following Board meetings the estimated times for Board items so citizens could determine what time to watch on TV the following Thursday. There was no support from other Board members (4) Asked if the Board members supported pursuing. a possible program whereby senior citizens could earn money working part-time for the County for payment towards their real estate taxes ECH reported on program in Aiken, SC There was Board consensus that staff should research further. (5) Advised that a resident had contacted him to commend Supervisor Nickens for all his volunteer efforts through the xears and wanted HCN appropriately recognized for his work BLJ noted that all Board members donate much of their time to various programs ~) Announced that the Blue Ribbon Committee made.~resentation to County Council of PTA's. (7) Asked ECH if staff had taken any steps to conserve energy as suggested by HCN. ECH responded staff had been reminded through a-mail. Supervisor Minnix• X11 Thanked staff for their work in resolving a noise problem and complaint on Meadowlark (2) ~ Announced that two 6 young men raised some money for Heart Fund and asked FM to contribute for them ~,3) Announced that an individual in his district who is a librarian in the school system had received commendation letter rom overnor Allen ~4) Asked for report on whether Southwest business nark on Commonwealth Avenue will eventual/ come out at Starkey? ECH will check and report back j5) Sent letter to Cong Boucher regardina federal funds ECH advised he is sending a~acket of information (6) Told a coke regardina Roanoke County and Kroger. Supervisor Harrison (1) Announced there had been a community meeting on the West Roanoke County business park and there will be a meeting with the West County business leaders (2) Thanked staff for their help in resolving problems with sandlot teams using Green Hill Park during the Civi! War reenactment ~3) Wished Pete Haislip a speedy recovery. Supervisor Johnson• (1) Received a letter from the Shays asking about progress resolving day care problems Terry Harrington resaonded that the issue was brought to the Planning Commission but they did not feel comfortable making any changes at that time TH will pet more information on number of children in a residential day care and bring back to Planning Commission (2) Asked ECH to prepare a Certificate of Appreciation for Senator Bo Trumbo for his assistance with the VDOT funds for R R Donnelley (3) Asked that in the future the list of real estate for judicial sale be circulated to all departments and commissions. M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS BLJ MOTION TO RECEIVE AND FILE -UW 1. General Fund Unappropriated Balance. 2. Capital Fund Unappropriated Balance. 3. Board Contingency Fund. 4. Treasurer's Statement of Accountability per Investments and Portfolio Policy as of March 31, 1997. T 5. Progress Report on the Community Plan (Comprehensive Plan). 6. Proclamations signed by the Chairman. O. WORK SESSIONS 1. Presentation of the School Board budget. HELD FROM 5.05 P.M. TO 6:08 P.M. _ SCHOOL BOARD PRESENTED PROPOSED BALANCED BUDGET. DISCUSSION ON• .(11 ATHLETIC TRAINERS; (2) $300.000 IN SUPERINTENDENT'S BUDGET; (31 POTENTIAL SAVINGS FROM SCHOOL GARAGE AND JOINT INTERNET SYSTEM; (4) FUNDS TO SET A SIDE FOR SCHOOL CAPITAL; AND (51 IMPLEMENTATION OF BLUE RIBBON COMMISSION RECOMMENDATIONS ECHO BLJ DR GORDON AND MIKE STOVALL TO MEET AND LOOK AT SCHOOL GARAGE DR GORDON REQUESTED ONE-PAGE SUMMARY OF ECH'S PROPOSAL FOR GARAGE II. P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) consultation with legal counsel and briefing by staff pertaining to specific matters requiring legal advice, Town of Vinton; and 2.1-344 A (5) discussion concerning a prospective business or industry, 2.1-344 A (3) Personnel matter. BLJ MOTION TO GO INTO EXECUTIVE SESSION FOLLOWING WORK SESSIONS URC ,EXECUTIVE SESSION HELD FROM 6:08 P.M. TO 7:00 P.M.) Q. CERTIFICATION OF EXECUTIVE SESSION R-040897-9 BLJ MOTION TO RETURN TO OPEN SESSION AT 6:55 P.M. AND ADOPT CERTIFICATION RESO URC EVENING SESSION (7:00 P.M.) R. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Ordinance to rezone 11.05 acres from R-1 to R-3 to construct residential condominiums, located on the south side of Electric Road between McVitty Road and Electric Road, Windsor Hills Magisterial District, upon the petition of Radford & Company. (Terry Harrington, Planning & Zoning Director) jCONT1NUED FROM FEBRUARY 25, 1997 AND MARCH 11. 19971 0-040897-10 LBE MOTION TO ADOPT ORD AYES-LBE~HOM, HCN NAYS-FFH, BLJ , 2. Ordinance authorizing the vacation of a portion of an existing 20' sanitary sewer easement located on the eastern portion of Lot 7, Block 1, Section 23, Hunting Hills, Cave Spring Magisterial District, and authorizing acceptance of a relocation of the same easement. (Gary Robertson, Utility Director) Q-040897-11 HOM MOTION TO ADOPT ORD URC WORK SESSION CONTINUED AT 7:30 P.M. 1. Presentation of County Administrator's proposed budget. ECH PRESENTED PROPOSED 1997/98 PROPOSED BUDGET DISCUSSION ON (1) FIRE AND RESCUE YOUTH HAVEN II, RVRA SALARY INCREASES: JOINT FIRING RANGE WITH ROANOKE CITY; CORTRAN FUNDING: BOARD CONSENSUS TO BRING BACK REPORT ON YOUTH HAVEN II ON 1/1!98. - BOARD CONSENSUS ON REQUESTING THAT RVRA LIMIT SALARY INCREASES TO AVERAGE OF ROANOKE CITY AND ROANOKE COUNTY. - - ECH TO BRING BACK INFORMATION REGARDING FEES FOR NON- EMERGENCY RESCUE CALLS AND E=911 TAX INCREASE. 9 - BLJ ASKED FOR NUMBER OF FULL-TIME PERSONNEL. - BOS TO MAKE RECOMMENDATIONS FOR CONTRIBUTIONS TO CULTURAL, HUMAN AND SOCIAL SERVICE AGENCIES AND RETURN TO BRENT ROBERTSON. - NO SUPPORT FOR A DEPARTMENTAL MATCHING FUND PROGRAM TO PURCHASE VEHICLES -STAFF TO BRING BACK MORE INFORMATION ON JOINT FIRING RANGE - CIRCLE PROGRAM FUNDING FOR 1997/98 TO BE PLACED IN BOARD CONTINGENCY FUND UNTIL JULY REPORT FROM STAFF S. ADJOURNMENT BLJ MOTION TO ADJOURN AT 9:20 P.M. UW io O~ POANp~.~ ~ ti ~ : x:. 9 ~ ," ' ~ °~ - a= Cn~a~xx~~ .~:~ ~~xx~~.~.~ 1838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA APRIL 8, 1997 ~~~~~ xa~nnre cvun~r vn¢canzt Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. THERE WILL BE AN EVENING SESSION AT THIS MEETING FOR THE PURPOSE OF PUBLIC HEARINGS. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend John Hartwig Good Shepherd Lutheran Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation Declaring the Week of April 13 - 19, 1997 as i National Public Safety Telecommunicator's Week in Roanoke County. 2. Resolution designating as historical equipment the 1932 Seagrave Fire Truck located at Mt. Pleasant Fire Station and recognition of Chief Gene Wagner and Mt. Pleasant Fire Station. D. BRIEFINGS E. NEW BUSINESS 1. Request for approval of the fiscal year 1997/98 budget for the Roanoke Valley Resource Authority. (Diane Hyatt, Finance Director) 2. Resolution to approve the transfer of ownership of the Cable TV franchise from Booth Communications of Virginia, Inc. to Blacksburg/Salem Cablevision, Inc. (Joseph Obenshain, Sr. Assistant County Attorney) 3. Request for approval of the CIRCLE Employee Suggestion Program. (Joe Sgroi, Director of Human Resources) 4. Request to approve Phase II of communications contract for the joint radio system between the County of Roanoke and the City of Roanoke. (John Chambliss, Assistant County Administrator) F. OLD BUSINESS G. REQUESTS FOR WORK SESSIONS H. FIRST READING OF ORDINANCES 1. Ordinance to acknowledge and consent to the vacation of a portion of the Stormwater Management Easement across Lots 28, 29, 30 and 31 of Penn Forest Place, Piat Book 17, Page 102 and located in the Cave Spring a Magisterial District. (Arnold Covey, Director of Engineering 8< Inspections) 2. Ordinance amending and reenacting the 1985 Comprehensive Plan by the incorporation of the Conceptual Greenway Plan, Roanoke Valley. (Jon Hartley, Assistant Director of Planning 8~ Zoning) I. SECOND READING OF ORDINANCES 1. Ordinance declaring a parcel of real estate to be surplus and rejecting/accepting offer for sale of South County No. 4 well lot. (Gary Robertson, Utility Director) 2. Ordinance authorizing an Intergovernmental Agreement establishing the Roanoke Valley Greenway Commission between the City of Roanoke, City of Salem, County of Roanoke and Town of Vinton. (Jon Hartley, Assistant Director of Planning 8~ Zoning) 3. Ordinance amending and reenacting Section 12-13, Removal and Disposition of Certain Unattended Vehicles, of the Roanoke County Code to require the posting of warning signs on private property normally open to the public for parking. (Joseph Obenshain, Senior Assistant County Attorney) J. APPOINTMENTS 1. Social Services Advisory Board. K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 3 1. Authorization to privatize the recycling program in Roanoke County. 2. Authorization to allow a parcel of County property (well lot, tax Map. No. 40.14-1-50) to be used by the Bonsack Family Practice (Lewis Gale Clinic, L.L.C.) as a temporary parking lot for employees. 3. Appropriation of donation received from Crestar Bank for use by Planning and Zoning for the Williamson Road Hollins Village Project. 4. Confirmation of appointments to the Public Safety Volunteer Benefits Board of Trustees. 5. Request from School Board for appropriation of $26,300 technology grant funds. L. REPORTS AND INQUIRIES OF BOARD MEMBERS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance. 2. Capital Fund Unappropriated Balance. 3. Board Contingency Fund. 4. Treasurer's Statement of Accountability per Investments and Portfolio Policy as of March 31, 1997. 5. Progress Report on the Community Plan (Comprehensive Plan). 6. Proclamations signed by the Chairman. O. WORK SESSIONS 4 1. Presentation of the School Board budget. 2. Presentation of County Administrator's proposed budget. P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) consultation with legal counsel and briefing by staff pertaining to specific matters requiring legal advice, town of Vinton; and 2.1-344 A (5) discussion concerning a prospective business or industry. Q. CERTIFICATION OF EXECUTIVE SESSION EVENING SESSION (7:00 P.M.1 R. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Ordinance to rezone 11.05 acres from R-1 to R-3 to construct residential condominiums, located on the south side of Electric Road between McVitty Road and Electric Road, Windsor Hills Magisterial District, upon the petition of Radford & Company. (Terry Harrington, Planning ~ Zoning Director) (CONTINUED FROM FEBRUARY 25, 1997 AND MARCH 11 ~ 19971 2. Ordinance authorizing the vacation of a portion of an existing 20' sanitary sewer easement located on the eastern portion of Lot 7, Block 1, Section 23, Hunting Hills, Cave Spring Magisterial District, and authorizing acceptance of a relocation of the same easement. (Gary Robertson, Utility Director) S. ADJOURNMENT 5 .. ~: ~_~ AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, ON TIIESDAY, APRIL 8, 1997 PROCLAMATION OF APPRECIATION TO THE PUBLIC SAFETY TELECOMMUNICATORS OF ROANORE COUNTY AND DECLARING APRIL 13 - 19, 1997 AS PIIBLIC SAFETY TELECOMMUNICATORS 1PEER WHEREAS, thousands of dedicated public safety telecommunications personnel daily serve the citizens of the United States and Roanoke County by answering their telephone calls for police, fire and emergency medical services and dispatching the appropriate assistance as quickly as possible; and WHEREAS, the Public Safety Telecommunicators also perform non-emergency services for the County, such as those related to utility operations, highway safety and the work of federal, state, and local government agencies; and WHEREAS, the Public Safety Telecommunicators work through all types of emergency situations, including floods and blizzards, often having to neglect their own homes and families to ensure that the safety of Roanoke County citizens is protected; and WHEREAS, the Public Safety Telecommunicators work to improve the emergency response capabilities of these communications systems through their leadership and participation in training programs and other activities; and WHEREAS, the week of April 13 - 19, 1997 has been designated as National Public Safety Telecommunicators Week to honor and recognize Public Safety Telecommunicators and their crucial role in protecting life and property. NOW, THEREFORE, BE IT PROCLAIMED, that the Roanoke County Board of Supervisors, on its own behalf and on behalf of its C-I ,, citizens, does hereby express its deepest appreciation for the services provided by the Public Safety Telecommunicators; and FURTHER, the Board of Supervisors does hereby declare the week of April 13 - 19, 1997 as PUBLIC SAFETY TELECOMMUNICATORS WEER in Roanoke County. C~_~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKECOUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 1997 RESOLUTION 040897-1 DESIGNATING THE 1932 SEAGRAVE FIRE TRUCK STATIONED AT MT. PLEASANT FIRE DEPARTMENT AS THE COUNTY'S #1 FIRE TRUCK AND AS HISTORICAL EQUIPMENT. WHEREAS, the Board of Supervisors in June, 1932 purchased a new Seagrave Fire Truck to be housed at the Salem Fire Department to be used to fight fires in Roanoke County, and WHEREAS, in April, 1972, another unit was purchased by the County for this purpose and the Seagrave unit was taken out of active service, and WHEREAS, Chief Gene Wagner and other volunteers of the Mt. Pleasant Volunteer Fire Department undertook the task and worked from 1972 to 1975 to refurbish the truck for use in parades and other appropriate ceremonies, and WHEREAS, the members of the Mt. Pleasant Fire Department have faithfully maintained this vehicle and taken the unit upon request for such ceremonial presentations. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY that the 1932 Seagrave Fire Truck refurbished by Chief Gene Wagner and the Mt. Pleasant Volunteer Fire Department is hereby designated as the County's #1 fire truck and as historical equipment in recognition of the service this unit provided to the residents and businesses of Roanoke County and the Board further expresses its appreciation to Chief Wagner and the members of the Mt. Pleasant Fire Department for their efforts to restore and maintain this truck for use by the County. THE BOARD OF SUPERVISORS FURTHER DESIGNATES the Mt. Pleasant Fire Department as custodian of the vehicle with the understanding that they will continue to present the vehicle in appropriate ceremonial occasions on behalf of the County. On motion of Supervisor Nickens to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Rick Burch, Chief of Fire & Rescue Mt. Pleasant Fire Department Resolutions of Appreciation File ACTION NO. ITEM NUMBER ' z- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 1997 AGENDA ITEM: Resolution Authorizing the Designation of the 1932 Seagrave Fire Truck located at Mt. Pleasant Fire Station as Historical Equipment COUNTY ADMINISTRATOR'S COMMENTS: ~9 ~~~~ ~~ BACKGROUND: Mt. Pleasant Volunteer Fire Department under the leadership of Chief Gene Wagner acquired the 1932 Seagrave Fire Truck when it was taken out of service from the Salem Fire Department in 1972 and refurbished it to be used as a parade piece and for other ceremonial occasions. This truck was first purchased by the Roanoke County Board of Supervisors in June, 1932 for use in the Salem Fire Department (then a town within the County) to fight fires in the County. The truck has been refurbished and is stored at the Mt. Pleasant Fire Station. The volunteers there care for the truck and take the unit when requested to ceremonial events. The vehicle would be moved from Mt. Pleasant only by mutual consent. The attached resolution designates this unit as the County's #1 fire truck and a historical unit for the County Fire and Rescue Department and sanctions its use for those appropriate occasions. FISCAL IMPACT: None. The vehicle is already designated as part of the fleet of the Fire and Rescue Department. The truck is titled to the County and is listed on our insurance and property records. Any necessary maintenance will be funded by the County. ~-z RECOMMENDATION: Staff recommends adoption of the attached resolution to officially designate the 1932 Seagrave Fire Truck the County's #1 fire truck and as historical equipment to be stored at the Mt. Pleasant Fire Station and to be used for ceremonial purposes on behalf of the County of Roanoke. Staff further recommends awarding certificates of appreciation to Chief Wagner and to the Mt. Pleasant Volunteer Fire Department for their efforts in restoring this historical vehicle for use by Roanoke County. Respectfully submitted, ~ d C ~7 C 7 ;C,J~G~C Richard E. Burch, Jr. Chief of Fire and Rescue Approved by, ,~~ ~ 'o-d Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens -~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER APRIL 8, 1997 RESOLUTION NO. DESIGNATING THE 1932 SEAGRAVE FIRE TRUCK STATIONED AT MT. PLEASANT FIRE DEPARTMENT AS THE COUNTY'S #1 FIRE TRUCK AND AS HISTORICAL EQUIPMENT. WHEREAS, the Board of Supervisors in June, 1932 purchased a new Seagrave Fire Truck to be housed at the Salem Fire Department to be used to fight fires in Roanoke County, and WHEREAS, in April, 1972, another unit was purchased by the County for this purpose and the Seagrave unit was taken out of active service, and WHEREAS, Chief Gene Wagner and other volunteers of the Mt. Pleasant Volunteer Fire Department undertook the task and worked from 1972 to 1975 to refurbish the truck for use in parades and other appropriate ceremonies, and WHEREAS, the members of the Mt. Pleasant Fire Department have faithfully maintained this vehicle and taken the unit upon request for such ceremonial presentations. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY that the 1932 Seagrave Fire Truck refurbished by Chief Gene Wagner and the Mt. Pleasant Volunteer Fire Department is hereby designated as the County's #1 fire truck and as historical equipment in recognition of the service this unit provided to the residents and businesses of Roanoke County and the Board further expresses its appreciation to Chief Wagner and the members of the Mt. Pleasant Fire Department for their efforts to restore and maintain this truck for use by the County. THE BOARD OF SUPERVISORS FURTHER DESIGNATES the Mt. Pleasant Fire Department as custodian of the vehicle with the understanding that they will continue to present the vehicle in appropriate ceremonial occasions on behalf of the County. 4 ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, APRIL 8, 1997 RESOLUTION 040897.2 APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30, 1998 AND AMENDING THE OPERATING BUDGET FOR THE YEAR ENDING JUNE 30, 1997 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 28, 1997, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ending June 30, 1998. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 1998 for the Roanoke Valley Resource Authority as set forth in the March 28, 1997, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Minnix to adopt the resolution and carried by the following recorded vote: 1 AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Allan C. Robinson, Jr., Chairman, RVRA John R. Hubbard, CEO, RVRA Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council 2 ACTION NO. ITEM NUMBER ~ " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri18, 1997 AGENDA ITEM: Request to Approve 1997-1998 Operating Budget for the Roanoke Valley Resource Authority COUNTY ADMINISTRATOR'S COMMENTS: .orrl ~V~ ~ ~ ~ c~ti~;~-rs~ a' 'd~'~j BACKGROUND: On March 26, 1997, the Roanoke Valley Resource Authority adopted an operating budget for the year ended June 30, 1998. As specified in the Roanoke Valley Resource Authority's Members Use Agreement, this budget must now be approved by the Charter Member Users before it can be placed in effect. SUMMARY OF INFORMATION: In a letter, dated March 28, 1997, the Chairman of the Roanoke Valley Resource Authority submitted the attached approved budget for consideration by the Charter Member Users. The budget totals $8,484,960 which is a 17% reduction from the 1996-97 budget. The Roanoke Valley Resource Authority has made major changes in the operating budget for 1997-98 in order to address the loss of commercial waste that it has experienced in the last six months. These changes are outlined below: 1. Since the RVRA has opened, it has accumulated $2,132,000 in surplus revenues. These surplus revenues will be used to fund the Future Site Development Reserve in 1997-98 ($920,000) rather than funding the reserve from operating revenues. 2. The deposit into the Equipment Reserve will be reduced from $700,000 a year to $400,000 a year. The philosophy on equipment replacement has been changed to buy good used equipment rather than new equipment. 3. The $200,000 annual deposit into the Property Value Protection Reserve has been discontinued. The current balance of the reserve is sufficient to cover anticipated expenditures. M:\FINANCE\COMMON\B OARD\4-8-97. W PD E-i 4. The $130,000 annual deposit into the environmental fund has been reduced to $12,000 for 1997- 98 and will be eliminated thereafter. The current balance of the reserve is sufficient to cover anticipated expenditures. 5. The recycling grants ($200,000 annually) have been eliminated. 6. Household Hazardous Waste Day has been eliminated ($100,000). The RVRA will find a more cost effective way to address this concern. 7. Operating expenditures have been cut as a result of lower volume. Staff positions are remaining vacant when employees leave their current jobs. In an effort to regain some of the lost commercial tonnage, the RVRA has developed a volume based discount for commercial haulers. In order to maintain commercial rates at $55 a ton and offer the volume discounts, the disposal rates for Charter members will increase to $53 a ton. The Charter members will receive a credit of $3 a ton for the 1997-98 year. The RVRA has scheduled a public hearing on these new rates at its meeting on May 28, 1997. It is proposed that the new rates go into effect on July 1, 1997. FISCAL IMPACT: The Roanoke Valley Resource Authority budget will impact the County in several ways: 1. Tipping fees for Charter members will increase from $50 per ton with a $5 credit, to $53 per ton with a $3 credit. This is a net increase of $5 per ton, or $185,000. 2. The County will continue to receive a host locality fee of $300,000 from the Resource Authority to compensate for the site of the Landfill within the County. 3. The County will continue to receive payment from the RVRA for providing accounting services. This amount is estimated to be about $30,000 for 1996-97. All of the above fiscal impacts are included in the 1997-98 proposed County budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the operating budget of the Roanoke Valley Resource Authority for the year ended June 30, 1998. C M:\FINANCE\COMMON\BOARD\4-8-97. W PD ~~ SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: ~~~~ Elmer C. Hodge County Administrator Approved () Motion by No Yes Abs Denied () Eddy Received () Harrison Referred () Johnson To () Minnix Nickens i• • M:\FINANCE\COMMON\B OARD\4-8-97. W PD r I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 8, 1997 RESOLUTION APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE YEAR ENDING JUNE 30,1998 AND AMENDING THE OPERATING BUDGET FOR THE YEAR ENDING JUNE 30,1997 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke, and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 28, 1997, a copy of which is on file in the office of the Clerk of the Board, the Chairman of the Roanoke Valley Resource Authority has submitted a request that the County approve the budget of the Roanoke Valley Resource Authority for the year ending June 30, 1998. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the budget for the year ending June 30, 1998 for the Roanoke Valley Resource Authority as set forth in the March 28, 1997, report of the Authority Chairman, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. • M:\FINANCE\COMMON\BOARD\4-8-97. WPD E-I ROANOI~ VALLEY RESOURCE AUTHORITY March 27, 1997 Mrs. Mary Allen Clerk Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, VA 24018 Dear Mary: In accordance with the Member Use Agreement, the Resource Authority's 1997/98 annual budget is being submitted for approval by the Board of Supervisors. Enclosed are copies of the 1997/98 Budget for each member of the Board. A copy of the budget, along with the attached letter, have been sent to Mr. Hodge, requesting that he initiate action for approval of the budget by the Board of Supervisors. If you have any questions or if you need more copies of the budget, please let me know. Your help with this matter is appreciated. Sincerely, ~~~ John R. Hubbard, P.E. Chief Executive Officer _.cc: Elmer C. Hodge 1020 Hollins Road Roanoke, Virginia 24012 (540) 857.5050 Fax (540) 857-5056 i ROANOKE VALLEY RESOURCE AUTHOR~I'Y March 28, 1997 Mr. Elmer C. Hodge County Administrator Roanoke County P.O. Box 29800 Roanoke, VA 24018 Dear Mr. Hodge: On March 26, 1997, the Roanoke Valley Resource Authority approved its 1997/98 annual budget. The budget totals $8,484,960 and represents a 17% reduction from the 1996/97 budget total. Due to the reduction in commercial waste flow, the Resource Authority has developed a volume based discount rate for qualifying lazge volume haulers, to encourage the increase of commercial waste flow. In order to maintain commercial rates at $55/ton and offer the volume based discount rate, disposal rates will increase to the Charter Members for municipal waste to $53/ton. The Resource Authority has made every effort to minimise the effect on the Charter Members and will continue to provide a municipal discount of $3/ton. The Resource Authority believes that it is very important that we make every reasonable effort to regain as much lost commercial waste as possible and to avoid any further loss. The volume base discount will provide a very competitive rate to those chazged by private landfills and should assist in our goal. The budget also eliminates the annual household hazardous waste collection day and the recycling grants to the Charter Members. In accordance with the Member Use Agreement, the Resource Authority's 1997/98 annual budget is being submitted for the Board of Supervisor's approval. Attached is a summary of the budget, a comparison of the budget and the bond projections. A detailed budget is available, if additional information is needed. The Resource Authority is committed to providing the highest quality service possible to the County of Roanoke and the other Charter Members and their citizens, and we look forward to a challenging future. Sincerely, ~ Allan C. Robinson, Jr. Chairman 1020 Hollins Road Roanoke, Virginia 24012 (540) 857-5050 Fax (540) 857-5056 ~__ i ~~' t w~.. ! w;;: j~'a~ ~x ~~ ~` ~~ ~ ~ Disposal Fees $ 8.034.960 ~rk~ Interest Income $ 450.000 x~;f ` < ,~,,~:Yi: Begmnmg Balance $ 0 ~k 'Y. l ~ Sale of ~' Recyclable ~~ ~ ~~*~ Material $ 0 Miscellaneous $ 0 - ., -~- Personnel: Operating: Capital: Transfer to Reserves Debt Service $ 1.350.406 $ 2.896.227 $ 0 $ 1.304.980 $ 2.933.347 l~viunicipal Private Total: $ 8.484.960 Total: $ 8.484.960 $ 53 _ per ton $ 55 per ton ~d~; ~l~~~o~n X997/98 ~-I CATEGORY BOND F.Y. 97/98 ACTUAL PROJECTION BUDGET WASTE GENERATION (Tons) Solid Waste Generated Residential Waste 82,500 85,700 Commercial Waste 109,300 74,300 Less: Additional Source Recycling Residential Waste (5,2~) (0) Commercial Waste (6.800) (0) Solid Waste to the System 179,800 160,000 OPERATING REVENUES Tipping Fee Revenue Requirement Interest Income $ 10,954,000 401,000 $ 8,123,280 450,000 Recycling Income Total Operating Revenues 0 _ $ 11,355,000 ~ 0 $ 8,573,280 OPERATING EXPENSES Landfill & Transfer Station $ 3,325,000 $ 2,638,953 Rail Expenses Total Operating Expenses _ 1.838.000 $ 5,163,000 1.296.000 $ 3,934,953 NET REVENUES AVAILABLE FOR DEBT $ 6,192,000 $ 4,638,327 SERVICE DEBT SERVICE $ 3,107,000 $ 2,933,347 DEPOSTTS TO RESERVE ACCOUNTS Closure Fund $ 500,000 $ 500,000 Renewal & Replacements Fund Equipment Reserves Environmental Fund & Contingencies $ 7~,~ 130,000 $ ~~~ 12,000 Host Community Improvement 10,000 10,000 Property Value Protection Total Deposits to R&R Fund 200-~ $ 1,040,000 0 $ 422,000 HOST FEES $ ~,~ $ ~~~ EXCESS REVENUES $ 1,145,000 $ 382,980 INDENTURE COVERAGE TEST(.10 MIN.) $ .37 .13 ADDITIONAL DEPOSITS. TO RESERVES Further Site Development $ 9~,~ $ 0 Interim & Post Development ~,~ ~,~ ~Yc~ Total Additional Deposits to Reserves 200.000 $ 1,145,000 0 $ 25,000 SOLID WASTE TIPPING FEES/($/TON) Residential (Municipal) $ 58.07 $ 53 Commercial $ 63.07 $ 55 ~-i RESOLUTION No. RA97-230 A RESOLUTION APPROVING THE AUTHORITY'S ANN{3AL BUDGET FOR FISCAL YEAR 1997-98 AND AUTHORIZING SUBMITTAL OF SUCH BUDGET TO THE GOVERNING BODIES OF THE CHARTER MEMBER USERS FOR APPROVAL IN ACCORDANCE WITH THE TERMS OF THE ROANOKE VALLEY RESOURCE AUTHORITY MEMBERS USE AGREEMENT BE TT RESOLVED by the Roanoke Valley Resource Authority that: 1. The fiscal year 1997-98 annual budget for the Roanoke Valley Resource Authority, including the deposit of $920,000 of surplus funds in the Future Site Development Reserve, as set forth in the report and accompanying attachments by the Chief Executive Officer dated March 26, 1997, is hereby approved; 2. The Authority Chairman is authorized on behalf of the Authority to submit the fiscal year 1997-98 annual budget and bond comparison, including the deposit of $920,000 of surplus funds in the Future Site Development Reserve, to the governing bodies of the Charter Member Users, being the County of Roanoke, the City of Roanoke, and the Town of Vinton, for approval in accordance with the requirements of the Roanoke Valley Resource Authority Members Use Agreement dated October 23, 1991, as amended. ATTEST: ~ l RVRA Board Secretary ~~ ~` Mr. Kiser made a motion to approve resolution RA97-230 to approve the 1997-98 annual bud et and. authorize its submittal to the Charter Member Users f a v g or ppro al, seconded by Ms Hyatt; and carried by the following recorded vote: :.: AYES: Mr. Goodman,. Ms. Hyatt, Mr. Kiser, Mr. Porterfield, Mr. Rand, Ms. Schefsky, Mr. Robinson NAYS: None ABSENT: Noae ACTION # ITEM NUMBER ~ " 2- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 1997 AGENDA ITEM: RESOLUTION TO APPROVE THE TRANSFER OF OWNERSHIP OF THE FRANCHISE FROM BOOTH COMMUNICATIONS OF VIRGINIA, INC. TO BLACKSBURG/SALEM CABLEVISION, INC. COUNTY ADMINISTRATOR'S COMMENTS: -r--~ BACKGROUND: On or about January 7,1997, Booth Communications of Virginia ("Booth") delivered to Roanoke County an F.C.C. Form 394, Application for Franchise Authority Consent to 1996. Assignment or Transfer of Control of Cable'Television Franchise" dated December 24, This application was a result of an Agreement and Plan of Merger between Booth and Adelphia Communications Corporation and its subsidiary, Virginia Acquisition Corporation. After receiving the Form 394, the County Attorney's Office forwarded all information received to our outside legal counsel, Moss & Barnett, for their review. On Apri12, 1997, we received a report from Moss & Barnett with recommendations as to the conditions of this transfer of the Counts cable television franchise operated by Salem Cable TV. The City of Salem has previously acted to approve this franchise transfer. SUMMARY OF INFORMATION: The prepared resolution approves the transfer of ownership of the Salem cable television system from Booth Communications of Virginia to Blacksburg/Salem Cablevision, Inc. ("BSCI"), a wholly owned subsidiary of Adelphia Communications Corporation. Because BSCI is a new legal entity with no proven history or financial status, approval of this change of ownership and assumption of the franchise responsibilities is being made contingent upon Adelphia's entering into an acceptable corporate guaranty of its subsidiar~s performance. Further, a performance and payment bond in the sum of $500,000 to the benefit of the County from BSCI or Adelphia will be required and the parties to this transfer must reimburse the County for its legal and other reasonable expenses related to this action. No direct impact upon the operations or level of services provided to cable television customers in the County is expected. ~~~ FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends the adoption of the prepared resolution to permit the negotiated sale of the Salem cable television franchise. J Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION Assistant County Attorney VOTE No Yes Abs Eddy _ _ _ Harrison _ _ _ Johnson _ _ _ Minnix _ _ _ Nickens 2 Respectfully submitted, ~-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 1997 RESOLUTION TO APPROVE THE TRANSFER OF OWNERSHIP OF THE FRANCHISE FROM BOO'T'H COMMUNICATIONS OF VIRGINIA, INC. TO BLACKSBURG/SALEM CABLEVISION, INC. WHEREAS, the County of Roanoke, Virginia ("County") granted a Cable Television Franchise to Booth Communications of Virginia, Inc. ("Booth") or its predecessor in interest by adoption of Ordinance No. 102594-12 (the "Roanoke Franchise"); and WHEREAS, on November 11, 1996, Booth entered into an Agreement and Plan of Merger ("Agreement") with several entities including Adelphia Communications Corporation ("Adelphia"); and WHEREAS, pursuant to the Agreement and subsequent information provided by Adelphia, Booth will transfer ownership of the Roanoke Franchise and cable system to a wholly owned subsidiary of Adelphia, Blacksburg/Salem Cablevision, Inc. ("BSCI"); and WHEREAS, following the closing of the transfer contemplated by the Agreement, the name of the "Grantee" under the Roanoke Franchise will change to BSCI; and WHEREAS, under the Roanoke Franchise, Virginia Statutes and Federal Law, the transfer of ownership of the Roanoke Franchise to BSCI constitutes a transfer requiring approval of the County; and WHEREAS, the County, with the assistance of Moss & Barnett, A Professional Association, has reviewed the proposed transfer of ownership of the Roanoke Franchise and the legal, technical, and financial qualifications of BSCI and its parent company Adelphia; and c-z WHEREAS, based on information and reports received by the County, the County has found no reason to disapprove of the transfer of ownership to Adelphia. NOW, THEREFORE, the Board of Supervisors of Roanoke County, Virginia resolves as follows: 1. The Roanoke Franchise is in full force and effect and Booth is the lawful "Grantee" under the Roanoke Franchise. 2. The County hereby consents and approves of the transfer of ownership of the Roanoke Franchise from Booth to BSCI subject to: a. Closing of the transaction contemplated within the Agreement pursuant to the terms and conditions described in information provided by Booth, BSCI and Adelphia to the County. b. BSCI or its parent Adelphia promptly notifying the County in writing of the completion of the transfer of ownership and executing the attached Acceptance Agreement or other similar form acceptable to the County and returning same to the County within thirty (30) days of the effective date of this Resolution. c. Booth, BSCI or Adelphia reimbursing County within thirty (30) days following the date of adoption of this Resolution, for all reasonable costs, expenses, and professional fees incurred by County as a result of County's review and action on the transfer of ownership. d. Adelphia executing the attached Corporate Guaranty or other similar form acceptable to the County and returning same to the County within 2 '~ thirty (30) days of the effective date of this Resolution. e. At the time the franchise is accepted, BSCI or Adelphia shall furnish and file with the County a performance and payment bond, or a performance and payment bond together with such other security as is approved by the County. The bond shall run to the County in the penal sum of Five Hundred Thousand and 00/100 Dollars ($500,000). i. The performance bond shall be conditioned upon the faithful performance of BSCI of all terms and conditions of the franchise. The rights reserved to the County with respect to the bond or other security are in addition to all other rights the County may have under the Roanoke Franchise or any other law. The company providing the bond must be licensed to do business in the State of Virginia. ii. The requirement to maintain said bond shall remain in force for the remaining term of the Roanoke Franchise unless extinguished by authority of the County. iii. The bond shall be subject to the approval of the County and shall contain the following endorsement: "It is hereby understood and agreed that this bond may not be canceled without the consent of the County until sixty (60) days after receipt by the County by registered mail, return receipt requested of a written notice of intent to cancel or not to renew." 3 ~~~ 4. The County hereby waives any right of first refusal which the County may have pursuant to the Roanoke Franchise, to purchase the Roanoke Franchise, or the cable television system serving the County, but only as such right of first refusal applies to the request for approval of the transfer of ownership now before the County. 5. In the event the transfer of ownership contemplated by the foregoing recitals is not completed, for any reasons, the County's consent to the transfer of ownership shall not be effective. 6. This Resolution shall take effect immediately upon its adoption. c:\...\agenda\cabletv\adelphia.res 4 ~~ ACCEPTANCE OF A FRANCHISE FOR A CABLE TELEVISION SYSTEM IN THE COUNTY OF ROANOKE, VIRGINIA WHEREAS, the County of Roanoke, Virginia ("County") by action of its governing body on , 1997, adopted a Resolution No. ("Resolution") approving the transfer of ownership of the cable system and franchise of Booth Communications of Virginia, Inc. ("Booth") to Blacksburg/Salem Cablevision, Inc. ("BSCI"), a wholly owned subsidiary of Adelphia Communications Corporation; and WHEREAS, the County of Roanoke Cable Television Franchise Resolution No. - adopted _, 19_, (the "Franchise"), together with the Resolution require that BSCI accept the Franchise and the conditions contained in the Resolution in form and substance acceptable to the County. NOW, THEREFORE, pursuant to the terms and requirements of the Franchise and the Resolution, and in consideration of the County's approval of the transfer of ownership of the Franchise, BSCI accepts the Franchise and all conditions in the Resolution and makes the following representations and warranties to the County: 1. BSCI is a corporation duly organized, validly existing, and in good standing under the laws of the State of Delaware and authorized to do business in the State of Virginia and with full power, authority, and legal capacity to execute, deliver, and perform this Acceptance and perform the terms and conditions of the Franchise and the Resolution. 2. All actions necessary to authorize the execution and delivery of this Acceptance and the performance of the Franchise and Resolution, have been duly authorized by all necessary and required proceedings. 3. The execution and delivery of the Acceptance and the performance of the Franchise and the Resolution, does not and will not conflict with or result in the breach or termination of, or constitute a default under, any indenture or instrument with respect to the borrowing of money, or any material contract, lease or agreement, or order, judgment or decree or any law, rule or regulation to which BSCI is a party or by which it or any of its property is bound or affected. 4. BSCI has carefully read the terms and conditions of the Franchise and the Resolution, and accepts the rights, duties, and obligations created thereunder, subject to its rights under applicable state and federal law. BSCI agrees to comply with all provisions of the Resolution as if set out in the Franchise and recognizes that the County may enforce compliance with the Resolution via the Franchise. 97300/232/x01 !.DOC ~~~ 5. Neither BSCI or any of its representatives or agents have committed any illegal acts or engaged in any wrongful conduct contrary to, or in violation of, any federal, state, or local law or regulation in connection with the obtaining of the Franchise. Dated , 1997 BLACKSBURG/SALEM CABLEVISION, INC. By: Its: STATE OF ) ss. COUNTY OF The foregoing instrument was subscribed and sworn to before me this 1997, by ,the of Blacksburg/Salem Cablevision, Inc. SEAL 97300/232x01 !.doc Notary Public 97300/232/x01 !.DOC ~~ CORPORATE GUARANTY OF ADELPHIA COMMUNICATIONS CORPORATION This Corporate Guaranty ("Guaranty") is executed as of , 1997, by Adelphia Communications Corporation ("Guarantor"), to guarantee the performance of its wholly owned subsidiary Blacksburg/Salem Cablevision, Inc. ("BSCI") for the benefit of the County of Roanoke, Virginia ("County"). WHEREAS, BSCI has obtained from the County a Cable Communication Franchise Resolution No. (the "Franchise") whereby BSCI has become obligated to perform certain requirements related to the provision of cable television and related services for the citizens of County; and WHEREAS, the County's grant of authority under the Franchise will be null and void unless Guarantor unconditionally guarantees the payment, obligations and performance of BSCI pursuant to the terms of the Franchise. NOW, THEREFORE, as a condition of County's grant of the Franchise to BSCI, Guarantor hereby agrees as follows: 1. Guarantor unconditionally guarantees prompt and satisfactory performance by BSCI under the Franchise and any related agreements in accordance with the terms of the Franchise and all applicable federal, state and local laws, ordinances and regulations which guaranty shall be absolute, complete, continuing and irreversible. 2. This Guaranty shall be effective upon the opening of business on the date when the Franchise is effective, and shall run throughout the term of the Franchise, except that this Guaranty shall terminate at a time earlier in the event Guarantor lawfully transfers or assigns control of BSCI. 3. This Guaranty shall inure to the sole benefit of County and its successors and shall be binding upon the Guarantor and its successors. IN WITNESS WHEREOF, Guarantor has caused this Guaranty to be duly executed by its authorized officers as of the day and year first written above. 97300/232/s01 !.DOC '~ ADELPHIA COMMUNICATIONS CORPORATION By: Its: SWORN TO BEFORE ME this _ day of , 1997 NOTARY PUBLIC 97300/232x01 !.doc 97300/232/x01 !.DOC ACTION NO. ITEM NUMBER A-040897-3 ~-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 1997 AGENDA ITEM: Request for approval of the Circle Employee Suggestion Program COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval and request permission to move forward with this project The best of programs, like the best of decisions, are all for naught if they are made too later We have really done a lot of work on this program and it has overcome much scepticism on the part of the staff. It is doable and it will be beneficial and it is time to put it in places In the fiscal year 1996/97 budget, the Board of Supervisors included $5,000 to implement an employee suggestion program to encourage employees to look for cost savings and efficiencies in their jobs. A committee consisting of Don Myers, Drew Glenn, Joe Sgroi, Kathy Claytor, Nancy Mitchell, Mary Allen, and Craig Hatmaker began to develop the program in September 1996. The committee reviewed 21 suggestion programs from other local governments and the private sector. The first recommendations of the team were presented to the Board of Supervisors and County Administrator in fall 1996. The committee was asked to research further, and develop a program that identified specific cost savings and efficiencies. From the research that the team conducted, several recommendations were consistent: (i) rewards and recognitions to the employee should be made quickly; (2) the program should be decentralized; (3) it should be simple and easy to understand; (4) recognition is even more important to the employee than monetary rewards; and (5) the focus should be on small improvements within the employee's own work area. After considerable discussion and research, the team developed the CIRCLE Suggestion Program, which stands for Continuous Improvement of Roanoke County Led by Employees. SUMMARY OF INFORMATION: The CIRCLE Suggestion Program has two components: 1 E-3 Component one: Employees are encouraged to look at their jobs and to propose cost effective suggestions for improving their work on a continual and regular basis. Eligible suggestions include ideas that: 1. Save time and/or money 2. Improve accuracy, effectiveness, quality, and/or customer service 3. Reduce risk of loss of life, limb, property or time. Employees will receive $2.00 for submitting an eligible suggestion whether implemented or not. If implemented, the employee will receive an additional reward up to $50.00 based upon the cost savings. Component Two: Suggestions in Component Two will pertain to ongoing documented hard dollar savings, similar to the traditional suggestion programs. This program will be self-funded from the actual savings. Eligible suggestions must meet the following criteria: 1. Suggestions must be carefully documented and savings strictly identified. 2. The department head(s) must agree to the savings and to removing the savings from the line item in the budget where they appear. The first year's savings will be distributed as follows: the suggestor will receive 10~; the department where the savings occurred will keep 30$; 10~ will be set aside to fund the suggestion program; and 50~ will be returned to the General Fund. Employees will also be recognized for their suggestions. The names of employees who submit suggestions and/or receive rewards will be entered on the computer monthly and their names will appear in ~ County Signal. The employees whose suggestions are implemented will be listed in a separate column in The County Signa Quarterly, the 10 employees with the highest points will receive a t-shirt or golf shirt. Annually, the employees with the highest points for the year will receive a resolution and plaque from the Board of Supervisors and recognition on Roanoke County Today. The proposed CIRCLE Suggestion Program has been presented to County Department Heads for their input. It was also presented to three focus groups consisting of a cross section of first line 2 -~ supervisors and employees totaling 30 employees. Some adjustments to the program were made based on their recommendations and all three focus groups unanimously recommended going forward with the program. The program was also described to the members of the Board of Supervisors both individually and at a work session on March 25, 1997. Some modifications to the program were also made as a result of their suggestions. Staff will continue to monitor the suggestion program and refine or improve it as necessary. A brochure and suggestion form are attached for your review. $5,000 was included in the 1996/97 budget to fund a suggestion program. There are one-time start up costs of approximately $2,200 to cover printing of suggestion forms, a brochure and other advertising tools. The remaining funds will be used to reward employees for their suggestions. Future funding for Component One will be included in the 1997/98 budget. Component Two would be self-funded from the realized savings if the program is approved. Staff recommends that the Board of Supervisors approve the CIRCLE Suggestion Program. Respectfully submitted, ~ti Joe S oi, Dire or of Human Resources Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approved y, Elmer C. Ho ge County Administrator ACTION r:otion by: H. Odell Minnix to adopt CIRCLE Program VOTE No Yes Abs. Eddy ~_ Harrison ~ Johnson ~_ Minnix ~_ Nickens ~_ cc: File Joe Sgroi, Director, Human Resources ~. ~onUnuas 9mtuouen+ern of ,~oenoke ~ountu ..:Led d1t' "~mu~„~aes _,~ :. Employee # CSF# 123456 ~-~ CIRCLE Suggestion Form Employee Name Department Current situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.) Ex. "I spend four hours preparing a report...." Proposed situation. Describe how things should be. Also include all available measures. Ex. "Using my PC, I could do the report in 1 hour ..." r Employee's Signature Date Supervisor's Signature Date Grade By signing, the employee grants the County of Roanoke Virginia complete rights to use, modify, and distribute any and all ideas submitted on this form. See back of form for instructions Countinuous Improvement for Roanoke County Led by Employees Part 1 -Proposal Form 7~i t ~ t~G `Imur~e at moan®te ~~ ~m~ ~~~~~~ ~~' ~ ~~~~ o ~~~~~°~~ TOP TEN Best Practices Suggestion System Components include: ~ ~ Focus on "singles, not home runs." All ideas are improvements no matter how small. i.e., urge employees to suggest improvements. Doing little things better....... any improvement, even small ones. Decentralize the Program. (give authority to line supervision), i.e., Milliken Carpet -best practice. Allow everyone to participate. Create a continuous learning environment. Insure high participation/ and percentage implemented. Create ownership by employees, responsibility for implementation. Quick response time..... feedback to employee. Emphasis on "improvements that are at arm's length". Focus on one's own job, then dept., then organ.wide. Emphasize recognition, not monetary rewards. Rewards not the focal point. Employees are more interested in quick feedback and implementation rather than financially being rewarded. Employees value recognition over cash prizes. (use small rewards) (RLI, Canon, Boardroom, Inc., Textron) Juran Institute in CT -Rewards need not necessarily be proportionate to the size of the savings generated. Keep it simple and easy to understand Regularly promote the program. Insure "buy-in" by supervision and top management Keep accurate records and reports. World class suggestion system exceeding 40 suggestions per employee per year with 8 percent implementation rate. word/m/hr/jjs/suggest. rbd RESEARCHED ARTICLES FOR THE ROANOKE COUNTY SUGGESTION SYSTEM WHAT'S THE BIG IDEA? Empower Employees Through Suggestion by: Karen Matthes/NABS (Oct. 1992) ~'° SUGGESTION SYSTEMS GAIN NEW LUSTRE If you hit a home run, fine. But you're better off if you design your system to deliver a lot of singles. by: Michael A. Verespej/Industry Week (Nov. 1992) PRODUCTNITY: Modernizing The Suggestion Box MANAGING PEOPLE by: E. E. S./INC. (Aug. 1993) WORLD CLASS SUGGESTION SYSTEMS STILL WORK WELL Journal for Quality & Participation / FirstSearch by: John Savageau ©Association for Quality & Participation 1996 MANAGING PEOPLE COMMUNICATIONS: Small Ideas Are Big Hits by: staff INC. (Aug. 1993) MANAGEMENT COMMITMENT FOR SUCCESSFUL SUGGESTION SYSTEMS Work Study / FirstSearch (Aug 1996) by: Andrew E. Marx ©MCB University Press Ltd 1995 THE MODERN SUGGESTION BOX by: Janet Bronk/Colorado Business Magazine (Sept.1990) BOARDROOM, INC. Incentive / FirstSearch by: vncent Alonzo/ ©Bill Communications 1995 HRMagazine OPEN TO SUGGESTIONS! FirsiSearch by: Michael E. Trunko ©Society for Human Resource Management 1993 SUGGESTION SYSTEMS CAN WORK UNDER TQM PERSONNEL JOURNAL by: Dawn Anfuso ©Personnel Journal 1995 Creativity and Innovation From the Perspective of Competitive Advantage by: Edwin B. Dean Employee Suggestion Program ISOP Sub Committee Canon: ©1996 United Feature Syndicate, Inc. The Human Resource Software 8 Computer Based Training Library HR Press (Sept. 1996) Kaizen From the Perspective of Competitive Advantage Seven Basic (Old) Tools Seven Management (New) Tools by: Edwin B. Dean TAKING THE SWEAT OUT OF COMMUNICATION ANXIETY by: Arden K Watson and James R. Bossley Personnel Journal (Apr. 1995) BOOK DIGEST: Caught in the Middle Small Business Reports (Aug 1992) by: Rich Maurer OUT OF THE CRISIS 14 Points for Management by: W. Edwards Deming (1986) (Published by the Massachusetts Institute of Technology) WORD..JSUGGTI.TLE Research Included Studying or Confering with the Following List of Companies and Organizations Peak Electronics AEP Orange , CT Roanoke, VA RLI Insurance Company Allstate Insurance Co. Peoria, IL Roanoke, VA Milliken Carpet First Union North Carolina Roanoke, VA Toyota Innotech Georgetown, KY Roanoke, VA Textron Aerostructures Virginia Tech Personnel Services Nashville, TN Blacksburg, VA Nippondenso R R Donnelley Corp. Battle Creek, Michigan Roanoke, VA American Airlines City of Hampton, VA Dallas, TX City of Alexandria, VA Canon Inc. Newport News, VA City of Virginia Beach Roanoke Times Prince William County, VA Roanoke, VA City of Richmond, VA Trigon Raonoke, VA ~~ According to Imai (1986), "Kaizen means improvement. ... When applied to the workplace Kaizen means continuing improvement involving everyone -managers and workers alike." Quality relates to Kaizen because, "In its broadest sense, quality is anything that can be improved." We have researched several agencies and companies utilizing suggestion system processes in an effort to achieve success. Allstate Insurance Company was unsuccessful with their centralized suggestion system due to lack of response. They changed to a program, "Performance Bonus Plan" whereby employee improvement in processes or changes in daily job are substantial. Compensation is in the form of cash as well as. recognition. City of Chesapeake, VA has had an Employee Suggestion Program in place since January 1991. The awards have two categories: Cash is awarded for savings realized, and Special Recognition is awarded for suggestions that improve the quality of work life, but do not generate quantifiable savings or income; and suggestions that improve customer service. Virginia Tech Personnel Services named their process ESP- Employee Suggestion Program. Adopted suggestions result in cash awards with an important option ... if the amount of the award is more than $100 and less than $500, the employee may opt to receive one day of leave in lieu of a cash award. City of Virginia Beach, VA has expanded their Employee Suggestion Program (ESP) to include cash awards for tangible ideas suggested by individuals or by a team approach. Intangible ideas wherein no ~- cash savings can be calculated are also eligible for cash awards. They also employ a Bright Idea award which is anon-monetary award, i.e., incentive gifts such as: Theme park tickets, movie passes, T-shirts, etc. The program was initiated in 1989 and has continued for the past 7 years. The average yearly savings are substantial. The success of the Virginia Beach program is due to three components: (1) submitting cost saving suggestions, (2) effective administration and marketing of the program, and (3) quality department evaluations in a timely fashion. Prince William County, VA has an "Innovation Award Program" to recognize innovative ideas and suggestions which improve service to customers. Nominations are judged for originality, creativity, practicality and feasibility of implementation. Awards are certificates, gifts and cash awards. James City County (Williamsburg), VA encourages employees to invent and test innovations in county operations. The innovations have resulted in more efficient work methods, better customer service, and substantial cost savings. Their program has been in existence for several years although activity is less because they achieved results. City of Richmond, VA has an Employee Suggestion Program in place. The approved suggestions are tied to savings percentages, i.e., up to $500.00 receive 25% of the first-year savings up to $10,000. Suggestions yielding savings of less than $500.00 are awarded a day off with pay. Incentive prizes are given to those whose suggestions are accepted but save no money. Leave awards and incentive prizes are presented within 90 days on a quarterly basis. The program was adopted on June 25, 1990, and still in existence. word/suggorg.art A-040897-4 ACTION N0. ITEM NUMBER "' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER M:~aET.~NG DATE:. April 8, 1997 SEND~„~EM: Request to Approve Phase II of Communications Contract for the Joint Radio System Between the County of Roanoke and the City of Roanoke ~„Ot1NTY AT~M~t~JISTRATQR'S COMMENDS: / .ry~~l ~~4vY!'w~ ~JG~ BACKGROj~,~D_ Staff from the City of Roanoke and the County of Roanoke have been studying the radio communications systems to provide better inter-operability between the common departments of the City and the County and also among the departments of the City. This study had previously been recommended by the Towers Perrin report in May 1995 and was also presented as a topic and recommended as a viable study project in a joint presentation to the City Council and Board of Supervisors on March 4, 1996. The two governments previously approved the hiring of Hayes, Seay, Mattern and Mattern as a consultant to determine the viability of this type of joint radio communications system. Phase I of the study was completed in December, 1996 with the following conclusions: - A joint radio system is possible and desirable using the County's existing Motorola 800 MHZ system as the backbone of the combined system. - The City of Roanoke applied for 14 800 MHZ channels and received licensure for 10 of the lines which could provide a joint system of 23 lines when coupled with the County system. The joint system could operate by adding a new site on Mill Mountain to the County's existing three transmitter sites of Crowell's Gap, Fort Lewis Mountain and Poor Mountain. - The current Emergency Communications Centers in the City and County would each be modified to serve as backups to each other. - Consideration should be given to providing combined radio 1 ~~ maintenance when the new system is in place to obtain the benefits of size and purchasing power and reduce the duplication of needed equipment. Roanoke County recently completed an upgrade of our Motorola system which placed us in a favorable position for a joint system like the concept being studied. Inter-operability between the County and City operations is essential as we seek regional solutions to operating situations such as public safety, trash collection, emergency conditions, etc. Hy allowing operating units and people to communicate easily, we reduce the impact on the dispatchers in our communications control centers, promote cooperation, and improve overall efficiency for the residents of the Roanoke Valley. The County share of the proposed joint system includes the purchase and installation of the transmitter equipment at the Mill Mountain site to strengthen our coverage, provides the completion of a looped system of microwave coverage to our transmitter sites, and gives us additional backup coverage at the City Communication Center should our Dispatch Center become disabled. Future improvements to be considered by the County would include mobile data terminals for certain public safety vehicles, digital equipment (when technologically practical) for mobile units, and replacement of units that will have aged to technical obsolescence. The total projected cost of this project is $7,852,597 of which the City share would be $6,963,672 and the County share $888,924. These prices have not been finalized through negotiation with the vendor and serve only as a projection for planning purposes. The City is considering several funding sources for its share of the system including an increase to their E-911 Tax. Their funding efforts are independent of those of the County. The County portion of the project has been included in the Capital Improvements Program and would likely be split over the next two fiscal years. Staff also suggests consideration of lease purchase financing to spread the impact to our cash flow over several years. City staff has been discussing the project with City Administration to include this item in their upcoming budget. On April 7, a report will be taken to City Council requesting authorization to enter into Phase II of the study using Hayes, Seay, Mattern and Mattern to design the system for the City's 2 ~~ I needs. The cost of this Phase II study has been negotiated at a cost of $55,000 of which the City will pay ~. of the cost. When completed, the consultant report should have adequate information to negotiate with the vendor the various components of the system necessary to allow final pricing of a joint radio system. County staff supports the City's effort in completing Phase IT of the consultant study and will work with them in defining the interface to the County system. F I ~ C~...~1`~~.~. None. The City of Roanoke is authorizing the Phase II study and will pay ~1 of the cost of this phase of the study. ALT~~y~S: 1. Concur in the study and allow the City of Roanoke to proceed with the Phase II with staff support by the County and no financial contribution for this Phase II study by the County. In doing so, the County shows its ongoing support of the concept of the joint system. 2. Do not approve of the County's participation in the continued development of a joint communications system. RECOMMEND,~TIQN: Staff recommends Alternative 1, to allow the City of Roanoke to proceed with the Phase II study at the City's expense and that the County continue to participate in the development of a joint communications system with the City of Roanoke. Respectfully submitted, Approv d by, ohn M. Chamblis Jr. Elmer C. Hodge Assistant Administrator County Administrator ---------------------------------------------------------------- Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: H. Odell Minnix to approve Phase II VOTE No Yes Abs. Eddy ~ Harrison x Johnson .~ Min::ix x Nickens _~ cc: File John M. Chambliss, Jr., Assistant Administrator William J. Rand, III, Director, General Services W. Robert Herbert, City Manager George C. Snead, Director of Public Safety M. Elaine Carver, Director, Procurement 3 ~! ACTION # ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri18, 1997 AGENDA ITEM: Request to acknowledge and consent to the vacation of a portion of the Stormwater Management Easement across Lots 28, 29, 30, and 31 of Penn Forest Place ,Plat Book 17, Page 102 and located in the Cave Spring Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: ~ry~ _4~.~ EXECUTIVE SUMMARY: The petitioner, Boone, Boone and Loeb, is requesting that the Board of Supervisors acknowledge and consent to the vacation of a portion of the Stormwater Management Easement. SUMMARY OF INFORMATION: The petitioner, Boone, Boone and Loeb, is the developer of the Penn Forest Place Subdivision and are the owners of Lots 28, 29, 30, and 31, Plat Book 17, Page 102, located in the Cave Spring Magisterial District. The acknowledgment and consent of the easement vacation is requested to avoid any real estate title questions that might be raised in the future as to the methods followed for vacating the area. Boone, Boone and Loeb has determined from customer feedback that it needed to change the size of its townhouse units, which has necessitated the adjustment in size of the Stormwater detention facility. Roanoke County Engineering and Inspections has reviewed and approved modifications to the stormwater detention facility and its easement. (shown on the attached survey) ~~ Boone, Boone and Loeb, has not relinquished any of the responsibilities associated with the Covenants and Restrictions of the of the Homeowners Association Agreement relating directly to maintenance of the Stormwater detention facility. Therefore, Roanoke County is requesting that the described Stormwater Management Easement be vacated in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia 1950, as amended, by the adoption of the attached ordinance. First reading of the proposed Ordinance is scheduled to be held on Apri18, 1997; A public hearing and second reading is scheduled for April 22, 1997. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors approve the first reading to acknowledge and consent to the vacation of the referenced Stormwater Management Easement and instruct the County Attorney to prepare the necessary ordinance. MITTED BY: ~i ~s ~ ~ Arnold Covey, Director of Engineering & Inspections APPROVED BY: ~~.~~t~ Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved O Motion by: Denied () Eddy _ Received () Harrison Referred Johnson _ _ To Minnix _ _ _ Nickens pc: Paul Mahoney, County Attorney NOTESe 1. BOUNDARY INFORMATION TAKEN FROM AVAILABLE RECORDS. ~. 'F10 TITLE REPORT PROVIDED FOR THIS PLAT. 3. SEE REVISED PLAT FOR PENN FOREST PLACE, P.B. 17, PG. 102, OF OQ- FOR THE LOI~ATION OF EXISTING EASEMENTS. ~ \P~ ~P ~ BLOCK 2 F~\~~~~C'Q~'. MANWARING MANOR ~ ~P 1, ORIGINAL STORM WATER 1 ' MANAGEMENT EASEMENT I I ' REVISED STORMWATER MANAGEMENT EASEMENT E I N 9'00" E 246.06' A I 19.81' 60,52' 54.80' 70.3' I D 3 3 C ~~l ~ ~~ n ip ~ ~ 3 -- 3 ~! ' to I ~ _ 2 7 ~ ~ 2 8 `~ ~ -`v ~ ~ ~ B ui 2 g ~ ,-. !n u-~ Z ~ ~' '? TI ~ 0 30 ,,~ ~ I o ~ -___ -- C-2 _z _ l I ~ _ I .,._ C-4 C-3 ~ ~ ,~ EXIST. 15' DE EX. 15' P.U.E. 30--~~ 45 00 1 O PENN FOREST p~qC s 55'2s'os^ / 60' R/W E 75.00. W ~ _~ ~' `° 2ti (~ ~-~ 'Q ~ ~ ~ ~~ w 4 I 3 ~ 2 ~ t W ~~ CURVE TABLE IN 4 4 4 1 REVIBED 8TORYWATER YANAQEYENT EA8EYENT _ 1'4 4 W 17 4 W PLAT SHOWING REVISED STORMWATER MANAGEMENT EASEMENT LOCATED ON LOTS 28, 29, 30 AND 31 REVISED PENN FOREST PLACE (PG 17, PG. 102) CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA SCALE 1 "= 60' DATE: 15 NOVEMBER 1996 LUM3DEN A830CIATES, P.C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA N- i ~- i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 1997 ORDINANCE ACKNOWLEDGING AND CONSENTING TO THE VACATION OF A PORTION OF THE STORMWATER MANAGEMENT EASEMENT ACROSS LOTS 28, 29, 30 AND 31 OF PENN FOREST PLACE, PLAT BOOK 17, PAGE 102, IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled 'Revised Plat of Subdivision for Boone, Boone & Loeb, Inc. creating hereon "PENN FOREST PLACE'", revised February 4, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 17, page 102, Boone, Boone & Loeb, Inc. dedicated certain public easements, including a stormwater management easement across Lots 28, 29, 30 and 31; and, WHEREAS, the petitioner, Boone, Boone & Loeb, Inc., is the owner of Lots 28, 29, 30 and 31, Penn Forest Place; and, WHEREAS, the petitioner has requested that a portion of the stormwater management easement be vacated pursuant to Section 15.1-482 (b) of the Code of Virginia (1950, as amended), which requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on April 8, 1997; and the public hearing and second reading of this ordinance was held on April 22, 1997. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors of Roanoke County acknowledges and consents to the vacation of a portion of the stormwater management easement across Lots 28, 29, 30 and 31, Penn Forest Place, in the Cave Spring Magisterial District of the County of ~, Roanoke, Virginia, as shown on the 'Revised Plat of Subdivision for Boone, Boone & Loeb, Inc. creating hereon "PENN FOREST PLACE'", revised February 4, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 17, page 102, and as further shown on the Exhibit ("Revised Stormwater Management Easement," prepared by Lumsden Associates, P.C., dated 15 November 1996) attached hereto, pursuant to Section 15.1-482 (b) of the 1950 Code of Virginia, as amended; and, 2. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioner, Boone, Boone & Loeb, Inc., or their successors or assigns; and, 3. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court of Roanoke County, Virginia, and the recordation costs shall be payable by the petitioner. 4. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. c:\...\agenda\eng\pennfrst.ord 2 NOTE3~ 1. BOUNDARY INFORMATION TAKEN FROM AVAILABLE RECORDS. 2. •NO TITLE REPORT PROVIDED FOR THIS PLAT. 3. SEE REVISED PLAT FOR PENN FOREST PLACE, P.B. 17, PG. 102, ~~ ~OQ- FOR THE LOCATION OF EXISTING EASEMENTS. P~ ~P ~ BLOCK 2 F~\~~~~C'Q~'~ MANWARING MANOR ~ ~P 1, ORIGINAL STORMWATER 1 I MANAGEMENT EASEMENT I ' REVISED STORMWATER I MANAGEMENT EASEMENT E I _ 1 A -- N 064 9'00" E 246.06' I 519.81' 60.52' 54.80' 70. 3' I D 3 3 C a~j r- ~ .~! -~ - ~ 3 '~ tD ! D ~ 3 ~! W I oo ~ o ~ ~ ~ 2 7 M~ 2 8 •`r ''~ cv ~ `t -- B .- ui 2 g cn ~ ~ u~ Z ~'~ ~ cn 31 / vj ~ _~d.l~.L. _-- Z ~ ~ ____ - - C 2 2 / I vi _ I _ C_4 C-3 ~ -_ EX. 15' P.U.E. 30-.0 4$ DO' PENN FOREST p~gCE S ss~55oos" w 60 R/W 0 4 ~ 3 ~ 2 i r _ ~ ~ -4 J R~ EXIST. 15' DE ~~~ Q O ~' a' `° Z~ Q ~ U ~ ,. 1 ACTION NO. ITEM NO. T ~ ~~1.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 1997 AGENDA ITEM: First Reading of Reenacting the 1985 Comprehensive Plan the Conceptual Greenway Plan, an Ordinance Amending and Plan By Incorporating into Said Roanoke Valley, Virginia. COUNTY ADMINISTRATOR' S COMM .NTS; ~ ~i~g~ ~~ „ ~ ~J.~~~ ~;.~ ~ ~ • ~' i~ ~ J ~' """" Background: At your meeting on January 28, 1997, the Board was presented with copies of the Conceptual Greenway Plan, Roanoke Valley, Virginia. At that meeting the Board officially adopted the Plan. However, in order to expand the authority and weight that this plan will carry in land use decisions and rezoning applications, this plan must be incorporated into the Comprehensive Plan. This will require formal readoption by ordinance, after public hearing, to officially amend the County's Comprehensive Plan. The Conceptual Plan was prepared by Greenway Incorporated in December 1995 under the direction of the Roanoke Valley Greenway/Open Space Steering Committee with funds provided by the four local jurisdictions in the Valley. The Plan was prepared through a series of public workshops held throughout the Valley in 1995. Recommended is a network of 51 on-road and off-road trails and paths that would link areas of commercial, cultural, and recreational activity with residential neighborhoods. Among the benefits of a greenway system is the promotion of walking, bicycling and other forms of non-motorized transportation, increased opportunities for exercise, improvement and retention of natural drainage ways, an impetus for further economic development, and an improvement of the overall quality of life. Since its presentation to the Board in January, the Conceptual Plan has been formally reviewed by the Planning Commission and staff. An addendum has been prepared to provide specific guidance in implementing the Plan in Roanoke County. Principal actions recommended are: incorporation of the greenway corridors in all ~-1- ~'., 2 future relevant VDOT planning activities to begin development of the recommended on-road corridors; the immediate preparation of a detailed feasibility study of off-road greenways in developed and developing areas to identify specific corridors for acquisition or negotiation of the rights-of-access; and other specific actions to begin the process of acquiring land or rights-of-access to construct the greenway system. This addendum is attached for your consideration and would be made a part of the Plan, if so approved. The Planning Commission held their public hearing on April 1, 1997 and have recommended adoption of the Plan with the attached addendum. Recommendations: Approve the first reading of the attached ordinance as prepared by the County Attorney, and schedule the second reading and public hearing for April 22,1997. Respectfully submitted.,- ~_, / ~ ' ~~ Jonathan Hartley, AICP Assist. Dir. of Planning & Zoning Action Approved ( ) Denied ( ) Received ( ) Referred to Approved, ~~~ ~~ Elmer C. Hodge County Administrator Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens ~' ADDENDUM TO THE CONCEPTUAL GREENWAY PLAN, ROANOKE VALLEY VIRGINIA The purpose of this addendum to the Conceptual Greenway Plan (Plan) is to: Clarify, where necessary, public policy as it applies to Roanoke County; and, Supplement and expand upon the methods for implementing the greenway system as proposed in this Plan. General Statements The greenway system proposed in the Conceptual Greenway Plan is to be incorporated into the County's existing Comprehensive Plan in its entirety with the understanding that full implementation relies on actions by both public and private sectors throughout the Valley jurisdictions. As a joint regional undertaking, the Plan serves an essential coordinating role. However, beyond the County's participation in the Roanoke Valley Greenway Commission, the County is primarily limited to implementing only those corridors which are located in the unincorporated areas of Roanoke County. While the Conceptual Greenway Plan designates 51 corridors for the development of a regional greenway system, these should be viewed as the primary corridors of what will in all likelihood be a larger network. As opportunities will allow, additional corridors should be added and trails and greenways at the neighborhood and subdivision level should be encouraged, particularly if they are connected to the larger Valley wide network. Ten Strategies For Success Critical to the success in developing a network of greenways throughout the Roanoke Valley are the "Ten Strategies for Success" presented in Section 2 of the Conceptual Plan. These are restated below to emphasize their importance to Roanoke County: Establish a framework for on going inter-governmental cooperation to develop a regional greenway system through a permanent committee of interjurisdictional local staff. 2. Promote and ensure private sector involvement from all localities by means of organized partnerships. 3. Create anon-governmental greenway advocacy organization that would include citizens from all communities. April 3, 1997 ~` 4. Develop an on-road and off-road network of trails through the Valley linking diverse lands such as communities, parks, commercial areas and natural resources. 5. Incorporate bicycle and pedestrian accommodations on newly built and improved urban roads. Incorporate bicycle accommodations on other newly built and improved roads. 6. Develop a highly visible multi-jurisdictional pilot project. 7. Establish a regional program of on going land acquisition through donations, easements combined with new sewer interceptors, and land purchase where necessary. 8. Establish an annual allocation of local government funds for trail construction and maintenance. 9. Implement amulti-jurisdictional greenway maintenance and management program to promote a safe and clean trail system. 10. Develop a regional marketing program for the greenway system that includes promotional literature, maps, and tourist information. Implementation In addition to the options suggested in Section 7 of the Conceptual Greenway Plan, Roanoke County establishes the following additional guidelines to implement the system of greenways proposed in the Plan. These are described according to the five basic components of implementation, including, planning, finding land, funding, construction, and maintenance. A. Planning Planning for specific corridors shall be conducted by an internal team comprised of representatives of the Departments of Planning, Parks and Recreation, Economic Development, Utilities, and Engineering. Other Departments and appropriate officials from other jurisdictions should also be involved, when appropriate. 2. Prepare a detailed feasibility study, as described in the Conceptual Plan, for all of the primary off-road greenways proposed in developed or developing areas of the County. The level of detail shall be adequate to guide decisions in acquiring access to lands through those mechanisms in B.below. 3. Public Safety agencies shall be consulted on the design, location, and improvements proposed to ensure a high level of safety that can be achieved for both users and adjoining properties owners. 4. All planning shall be undertaken with the full involvement of the citizens in the surrounding 2 April 3, 1997 ~~ neighborhoods. B. Finding Land Assembling the land to build greenways should capitalize on every option available. The actions below are intended to supplement those listed in Section 7.2 of the Conceptual Greenway Plan. 1. The on-road facilities indicated in the Conceptual Greenway Plan shall be incorporated into the VDOT Primary and Secondary Road Plans early in the planning and funding phases for applicable future road improvements. 2. In the negotiation and acquisition of easements for County projects, including sewer, water, drainage and storm water easements, where a greenway is also proposed, the opportunities to also negotiate an access easement for the greenway shall be evaluated, and if feasible, acquired. 3. Before legal interest is abandoned in any property, the County shall evaluate the property's potential for use in the development of greenways. This would include the vacation of easements, formal abandonment of rights-of-way and easements and the sale of surplus property. 4. Prior to offering properties at public auction, all properties which may be available as tax delinquent property shall be evaluated for use in the development of greenways. 5. Where land proposed for rezoning is located along a corridor shown on the conceptual plan or for which a master plan has been developed, dedication of the legal right to access the property and build and maintain a greenway shall be solicited as a voluntary proffer as a condition of the rezoning. Where appropriate and timely, actual construction of the greenway shall be encouraged. 6. The County zoning ordinance and subdivision regulations shall be evaluated and amended to incorporate the language necessary to obtain during the site plan and subdivision process, the necessary legal rights of access to further the development of the proposed greenway system. 7. All property owned by the County or any division, department or agency of the County, shall be evaluated for dedication and use in the greenway system. Public lands determined to be appropriate for use in the greenway system shall be legally encumbered for such use by establishment of an easement conveyed to a neutral party. 8. The County, in conjunction with VDOT, shall evaluate and implement a comprehensive program to construct a system of sidewalks to meet existing demands of foot traffic, and enhance and provide links with the proposed greenway system. 3 April 3, 1997 N-z C. Funding Funding to complete the feasibility study described above shall be a high priority in the immediate future in order to establish a firm foundation for all future activities associated with developing the Greenway system. 2. Funds shall be reflected annually in the County's Capital Improvement Program at a level sufficient to indicate a commitment to complete the County's portion of the conceptual network of greenways over a twenty year period. 3. All avenues for utilizing public/private partnerships in developing the proposed greenway system shall be strongly encouraged. 4. In coordination with other jurisdictions and the Greenway Commission staff, all opportunities to obtain public or private grant monies shall be pursued by the County where time and resources allow. D. Construction 1. All greenways shall be constructed in accordance with the minimum standards developed and adopted by the Roanoke Valley Greenway Commission. 2. All construction activities shall be undertaken in full compliance with all local, state and federal laws which may apply, and all necessary permits shall be obtained prior to construction. 3. Construction shall be undertaken with the utmost sensitivity and care to surrounding property owners and the rights and wishes of the owners of property for which easements have been obtained. E. Maintenance No greenway shall be funded for construction or accepted for public maintenance until appropriate funds have been also allocated to the Department of Parks and Recreation or other agency which is responsible for the maintenance and upkeep of the corridor. Funds shall be adequate to provide the minimum maintenance expected given the level of volunteer support which can be anticipated. 4 April 3, 1997 ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 1997 ORDINANCE AMENDING THE 1985 COMPREHENSIVE PLAN BY INCORPORATING INTO SAID PLAN THE CONCEPTUAL GREENWAY PLAN, ROANOKE VALLEY, VIRGINIA WHEREAS, the Roanoke County Board of Supervisors adopted the Roanoke County Land Use Plan on June 25, 1985; and WHEREAS, public necessity, convenience, general welfare and good zoning practice has from time to time required that this plan be modified; and WHEREAS, the Roanoke Valley Greenways/Open Space Steering Committee has, with the full support and participation of Roanoke County, completed the Conceptual Greenway Plan, Roanoke Valley, Virginia dated December 1995; and WHEREAS, the Planning Commission has reviewed and discussed the analysis, conclusion, and recommendations of the Conceptual Greenway Plan, Roanoke Valley, Virginia, and following a duly advertised public hearing as required by Section 15.1-431 of the Code of Virginia, 1950, as amended, on April 1, 1997, adopted a motion recommending that the Roanoke County Comprehensive Plan be amended to incorporate the analysis, conclusions, and recommendations of said Plan with the attached addendum; and WHEREAS, the first reading of this ordinance was held on April 8, 1997; the second reading and public hearing was held on April 22, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, 1}- 2_ Virginia, as follows: 1. That the 1985 Roanoke County Comprehensive Plan is hereby amended to incorporate the analysis, conclusions and recommendations of the Conceptual Greenway Plan, Roanoke Valley, Virginia, with the attached addendum. The Plan and the addendum contain information, policy, goals, objectives, and recommendations to guide the County in the greenway development process. 2. That the effective date of this ordinance shall be April 22, 1997. C:\OFFICE\ W PW IN\ W PDOCS\AGENDA\ ZONING\GREEN WAY.PLN ~,~ f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ONTUESDAY, APRIL 8, 1997 ORDINANCE040897-5 DECLARING A PARCEL OF REAL ESTATE TO BE SURPLUS AND ACCEPTING AN OFFER FOR THE SALE OF SAME; NAMELY THE SOUTH COUNTY N0.4 WELL LOT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus. 2. That an advertisement for bids for the sale of this surplus real estate was advertised in the Roanoke Times & World News on January 27, 1997. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on March 25, 1997, and the second reading was held on April 8, 1997, concerning the disposition of the following parcel of real estate identified as follows: South County No. 4 Well Lot -Tax Map Parcel No. 76.01-1-24 4. That an offer for said real estate has been received, from Frank D. Porter, III and Beverly V. Porter to purchase this property for the sum of $3,800.00 (less a credit of $3,769.59 for erosion control and drainage work) and this offer is hereby accepted. 5. This conveyance is subject to the restriction that no structure shall be constructed on this property and that an area 20' wide along the front lot line of this property be retained for possible future road widening purposes. 6. That the purchase price for the property will be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate will be deposited into the water fund in accordance with the trust agreements of the 1991 water revenue bonds. 7. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which will be on form approved by the County Attorney. 8. That this ordinance will be effective on and from the date of its adoption. On motion of Supervisor Eddy to adopt the ordinance and accept offer, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility John W. Birckhead, Director, Real Estate Assessment Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney 2 2 Ac .~ ~ ' 22 22 I Ac ~~ ?" 22 ~~`' ti A . ~~ ~' '~'°~ _a ,, , ~- ~ ~ •O~ o ~j A~ +' 6 ~ .:2,~~ 543/ ~ + .~. • ~', ey ;t ~ R CB 5~~+~ 27 y , 24 0E- 1.03Ac ' ~ w ~ '+ ` ss ~ ' '~ Saas o ~ ?,~ x ~. • ~o b s43 ~ ~ 55p~~ ~~ 31 a ~. 1.37Ac SW~S! A~eo ~r% y~ O i/2 •~ `` ~ d ~~1.95Ac '~ ,n., 0 zn 9 ~ .• .~ v 0 J 5369 p ' ! 0 cn , 2.22 Ac 0 535 • • X64 • sso2 27 29.59 Ac R. C. B. ,5: s- i ~~,, ~~ 28.1 2.00 Ac 6~8 28 ri ~.~ r., ACTION # ITEM NUMBER ~"`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 11, 1997 AGENDA ITEM: Second Reading of Ordinance declaring a parcel of real estate to be surplus and rejecting/accepting offer for sale of South County No. 4 well lot. COUNTY ADMINISTRATOR'S COMMENTS: ~~~~ Q~rJ~-•~u-~ BACKGROUND: With the construction of Spring Hollow Reservoir and Water Treatment Facility, the South County Well No. 4 located on Tax Parcel No. 76.01-01-24 became surplus. This property has an assessed land value of $3,400.00. With the construction of Longridge Subdivision, the developer, Mr. Frank Porter, inquired about the availability of the subject property. During the construction of the subdivision and the County water line and storage tank, there was damage to the downstream drainage channel as a result of heavy rain. It was agreed that Mr. Porter and the County would share the responsibility of repairing the channel at a cost of $7,539.17. SUMMARY OF INFORMATION: On January 27, 1997, an ad was placed in the Roanoke Times declaring this property surplus. Also, a "For Sale" sign was placed on the property and the adjacent property owners were notified by letter that the property was for sale. The subject property was advertised for sale "as is" with no guarantee of being developable or having access to water and sewer. The County received one bid for the property in the amount of $3,800.00. A copy of the bid for Mr. Porter dated Febnzary 20, 1997 is attached. Mr. Porter has agreed to two deed stipulations. These ~` "' stipulations are that the lot be classified as non-buildable and that additional right-of--way will be granted at no cost if and when Sugar Loaf Mountain Road is improved. FISCAL IlVIPACT: The bid, if accepted, suggests that a credit of $3,769.59 be given to Mr. Porter leaving a balance of $30.41 owed to the county. Should the offer be rejected, Roanoke County will reimburse Mr. Porter $3,769.59 for our share of the drainage improvements. Staff recommends that the Board of Supervisors adopt the attached Ordinance after the second reading. SUBMITTED BY: Gary Robertson, P.E. Utility Director ACTION Approved () Motion by: Denied ( ) Received ( ) Referred to APPROVED: ~~~ ~~~ Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy Harrison _ _ _ Johnson Minnix -_ -_ -_ Nickens ~."` FRANK D. PORTER, Ill, MAI - CARRIAGE GLEN OFFICE PARK 5007 CARRIAGE DRIVE, SW AOANOKE, VIRGINIA 24018 Mr. John D. Willey Roanoke County Property Manager P. O. Box 29800 ~~~ ~ ~- Roanoke, Virginia 24018-0798 . ' 'REAL ESTATE APPRAISER/CONSULTANT/DEVELOPER (540J 989-8511 OFFICE (540) 776-9888 FAX February 20, 1997 RE: Roanoke County Tax Map Number 76.01-1-24 Lot, South County No. 4 Dear Mr. Willey: Pursuant to your notification of Roanoke County's offering the referenced real estate for sale, my wife and I are extending the County a bid of $3,800.00. If our offer is accepted, I request a credit of $3,769.59 toward the purchase. - As you are aware, the latter f gore represents fifty percent of $7,539.17 we paid E. C. Pace Company, Inc, for rep rap work on the creek channel running from our property to the duplexes on Sugarloaf Mountain Road. (That amount does not include our carrying costs for six months.) This work was performed to prevent further erosion and to solve drainage problems caused by the flooding from leakage of the County's new 2,000,000 gallon water tank on Sugarloaf Mountain Road. If our offer is accepted, we plan to remove the cinderblock building and fence from the lot to improve the aesthetics of the neighborhood. Thank you for notifying me of the sale of the property. Respectfully, Frank D. Porter, III r ZI 2 Ac -~ ~~ ~ • ~~ 22 2z1Ac ,~ ~,~ :° 22 ~ ie ,~> ~~ s~ a ' ` n ~ ~ .,~ ' ~° t ~ ~~ ~'~ 27 ~ R,CB 5 +~ '~. , 24 0~ I.03Ac ~ ~' ` '+ w 29 9 x ? ~• • ~ ~'0 _. ~._,Ac x•28 • 30 • b • X643 ~ g5~'$ ~~t, ~ °~ , .~ ~o 31 . ~ p ~' 'S r.37 ac - SWM A~eo / OriVe . c f6/2 `` 1 9 5 A Q , . c ,9M Q 9 ~ zn ,, 0 5369 0 ' a 10 cn 2.22 Ac 4~ 5535 56 5602 27 29.59 Ac R. C. B. S. 28.1 2.00 Ac 6a z- i `]~. DI 28 ~-i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 1997 ORDINANCE DECLARING A PARCEL OF REAL ESTATE TO BE SURPLUS AND ACCEPTING/REJECTING AN OFFER FOR THE SALE OF SAME ; NAMELY THE SOIITH COIINTY NO. 4 1PELL LOT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus. 2. That an advertisement for bids for the sale of this surplus real estate was advertised in the Roanoke Times & World News on January 27, 1997. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on March 25, 1997, and the second reading was held on April 8, 1997, concerning the disposition of the following parcel of real estate identified as follows: South County No. 4 Well Lot - Tax Map Parcel No. 76.01-1-24 4. That an offer for said real estate has been received, from Frank D. Porter, III and Beverly V. Porter to purchase this property for the sum of $3,800.00 (less a credit of $3,769.59 for erosion control and drainage work) and this offer is hereby accepted/rejected. 5. This conveyance is subject to the restriction that no structure shall be constructed on this property and that an area 1 ~~ i 20' wide along the front lot line of this property be retained for possible future road widening purposes. 6. That the purchase price for the property will be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate will be deposited into the water fund in accordance with the trust agreements of the 1991 water revenue bonds. 7. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which will be on form approved by the County Attorney. 8. That this ordinance will be effective on and from the date of its adoption. C:\OFFICE\W PWIN\W PDOCS\AGENDA\REALESC\SURPLUS\SOCO.N04 2 ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 1997 ORDINANCE 04089 -6 AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT ESTABLISHING THE ROANOKE VALLEY GREENWAY COMMISSION BETWEEN THE CITY OF ROANOKE, CITY OF SALEM, COUNTY OF ROANOKE, TOWN OF VINTON WHEREAS, over the past several years, citizens of the Roanoke Valley have expressed considerable interest in preserving open space, protecting viewsheds along the Blue Ridge Parkway and developing a Regional Greenway System; and WHEREAS, the Roanoke Valley Greenways Committee has previously been established to prepare a regional greenway plan and develop a long term organizational structure to carry on greenway planning and implementation; and WHEREAS, the Roanoke Valley Greenways Steering Committee has recommended an Intergovernmental Agreement establishing a permanent Roanoke Valley Greenway Commission; and WHEREAS, the purpose of the Roanoke Valley Greenway Commission would be to promote and facilitate coordinated direction and guidance in the planning, development and maintenance of a system of greenways throughout the Roanoke Valley; and WHEREAS, the Board of Supervisors desires to exercise its authority pursuant to Section 15.1-21, 1950 Code of Virginia, as amended, to enter into an Intergovernmental Agreement establishing such Commission; and WHEREAS, the first reading of this ordinance was held on March 25, 1997, and the second reading was held on April 8, 1997. 1 '~' THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That the Intergovernmental Agreement establishing the Roanoke Valley Greenway Commission is hereby authorized and approved. 2. That the Chairman of the Board of Supervisors or his designee is hereby authorized to execute the Intergovernmental Agreement establishing the Roanoke Valley Greenway Commission upon form approved by the County Attorney and substantially in the form of the Agreement attached to the report of the County Administrator to this Board, dated March 25, 1997. 3. That this ordinance shall take effect immediately upon its adoption. On motion of Supervisor Eddy to adopt the ordinance with a change to paragraph 2, and to appoint to the Commission Charles Blankenship, three year term; Don Witt, two year term; and Richard Kelly, one year term, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Jonathan Hartley, Assistant Director of Planning & Zoning Elizabeth Belcher, Greenways Coordinator W. Robert Herbert, Roanoke City Manager B Clayton Goodman, III, Vinton Town Manager Randolph M. Smith, Salem City Manager 2 ~. 1 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 1997 AGENDA ITEM: Second Reading of Ordinance Authorizing an Intergovernmental Agreement Establishing the Roanoke Valley Greenway Commission COUNTY ADMINISTRATOR' S COMMENTS : G~~ p jl~rrr-~t~~ ~ ~y~rW/`a-~ 71 Background: In December, 1994, the governing bodies of the cities of Salem and Roanoke, the Town of Vinton, and Roanoke County established the Roanoke Valley Greenways/Open Space Steering Committee. By December, 1995 they completed preparation of the Conceptual Greenway Plan for Roanoke Vallek, Virginia, which included a recommendation to create a permanent advisory body. The attached ordinance and agreement would create this advisory body as a Commission. The Roanoke Valley Greenway Commission, as proposed, would be comprised of essentially the same representation as the existing ad hoc steering committee. Their role would be to coordinate the planning, development and maintenance of a Valleywide greenway system. They have no fiscal autonomy or the ability to acquire land or construct a greenway. Funding from the member jurisdictions is permissive, not mandatory, with the expectation that operating funds will eventually be provided by private and non-profit sources. Finally, the Roanoke Valley Greenway Commission would be established for a period of twelve years and would expire unless the agreement is renewed by all the member jurisdictions. The attached agreement and authorization for a representative to sign the agreement has been approved by the three other Valley jurisdictions. If approved by Roanoke County, a ceremony has been scheduled on April 19 to coincide with Earth Day. The four Valley representatives would meet on Mill Mountain at noon to officially sign the attached agreement. A greenway walk preceding the signing would begin at 10:00 am and follow the route proposed for the ~"~ 2 Roanoke Market to Mill Mountain greenway. As requested during the first reading, staff has polled the current representatives from Roanoke County. If reappointed, Mr. Charlie Blankenship and Mr. Don Witt have both expressed an interest in continuing to serve on the Greenway Commission. Mr. Richard Kelly has been contacted and should respond to staff before your meeting on Tuesday. Recommendations: Alternative 1: Approve the second reading of the attached ordinance as prepared by the County Attorney, authorizing the County Administrator to sign the agreement. In addition, it is recommended that the three current members of the steering committee be appointed to the Greenway Commission for three, two and one year terms in the order listed above. Respectfully subm,,~.tted, bnathan Hartley,/AICP ssist. Dir. of Planning & Zoning Approved, ~~~ /~~~ Elmer C. Hodge County Administrator Action Vote No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Harrison Johnson Minnix Nickens ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 1997 ORDINANCE AUTHORIZING AN INTERGOVERNMENTAL AGREEMENT ESTABLISHING THE ROANOKE VALLEY GREENWAY COMMISSION BETWEEN THE CITY OF ROANOKE, CITY OF SALEM, COUNTY OF ROANOKE, TOWN OF VINTON WHEREAS, over the past several years, citizens of the Roanoke Valley have expressed considerable interest in preserving open space, protecting viewsheds along the Blue Ridge Parkway and developing a Regional Greenway System; and WHEREAS, the Roanoke Valley Greenways Committee has previously been established to prepare a regional greenway plan and develop a long term organizational structure to carry on greenway planning and implementation; and WHEREAS, the Roanoke Valley Greenways Steering Committee has recommended an Intergovernmental Agreement establishing a permanent Roanoke Valley Greenway Commission; and WHEREAS, the purpose of the Roanoke Valley Greenway Commission would be to promote and facilitate coordinated direction and guidance in the planning, development and maintenance of a system of greenways throughout the Roanoke Valley; and WHEREAS, the Board of Supervisors desires to exercise its authority pursuant to Section 15.1-21, 1950 Code of Virginia, as amended, to enter into an Intergovernmental Agreement establishing such Commission; and WHEREAS, the first reading of this ordinance was held on March 25, 1997, and the second reading was held on April 8, 1997. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: ~~~ 1. That the Intergovernmental Agreement establishing the Roanoke Valley Greenway Commission is hereby authorized and approved. 2. That the County Administrator is hereby authorized to execute the Intergovernmental Agreement establishing the Roanoke Valley Greenway Commission upon form approved by the County Attorney and substantially in the form of the Agreement attached to the report of the County Administrator to this Board, dated March 25, 1997. 3. That this ordinance shall take effect immediately upon its adoption. C:\OFFICE\WPW IN\W PDOCS\AGENDA\GENERAL\GREENWAY.COM r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 1997 ORDINANCE 040897-7 AMENDING AND REENACTING SECTION 12-13, REMOVAL AND DISPOSITION OF CERTAIN UNATTENDED VEHICLES OF THE ROANOKE COUNTY CODE TO REQUIRE THE POSTING OF WARNING SIGNS ON PRIVATE PROPERTY NORMALLY OPEN TO THE PUBLIC FOR PARKING WHEREAS, this section of the Roanoke County Code was originally adopted in 1971 as Section 10-9 in accordance with enabling legislation in the Code of Virginia, and, WHEREAS, the General Assembly has subsequently amended the enabling legislation to require the posting of signs warning of the possibility of towing or removal of vehicles on private property which is open to the public for parking; and WHEREAS, the first reading of this ordinance was held on March 25, 1997; and the second reading was held on April 8, 1997. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Chapter 12 MOTOR VEHICLES AND TRAFFIC, Article I. In General, Sec 12-13 Removal and disposition of certain unattended vehicles be amended and reenacted as follows: Sec. 12-13. Removal and disposition of certain unattended vehicles. (a) Whenever any motor vehicle, trailer or semitrailer is found on the public roads or highways or public grounds unattended by the owner or operator and constitutes a hazard to traffic or is parked in such manner as to be in violation of law, or whenever any motor vehicle, trailer or semitrailer is left unattended for more than ten (10) days upon any public property or privately owned property, other than the property of the owner of such motor vehicle, trailer or semitrailer, within the county, or is abandoned upon such public property or privately owned property without the permission of the owner, lessee or occupant thereof, such motor vehicle, trailer or semitrailer may be removed for safekeeping by or under the direction of alaw-enforcement officer to a storage garage or area; provided, that no such vehicle shall be so removed from privately owned premises, 2. This ordinance shall be effective from the date of its adoption. On motion of Supervisor Johnson to adopt the ordinance and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: .~`v Mary H. Allen, Clerk Roanoke County Board of Supervisors 2 cc: File Joseph B. Obenshain, Senior Assistant County Attorney Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, 11, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court John L. Apostolou, Judge George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S. W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Don C. Myers, Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Engineering & Inspections Terrance L. Harrington, Director, Planning & Zoning Gary Robertson, Director, Utility Michael Lazzuri, Court Services William J. Rand, III, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Elaine Carver, Director, Procurement John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue ACTION # ITEM NUMBER ~"'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 1997 AGENDA ITEM: ORDINANCE AMENDING AND REENACTING SECTION 12-13, REMOVAL AND DISPOSITION OF CERTAIN UNATTENDED VEHICLES, OF THE ROANOKE COUNTY CODE TO REQUIRE THE POSTING OF WARNING SIGNS ON PRIVATE PROPERTY NORMALLY OPEN TO THE PUBLIC FOR PARKING COUNTY ADMINISTRATOR'S COMMENTS: /~~..~`j~ BACKGROUND: When the predecessor of current Roanoke County Code Section 12-13 was adopted in 1971, the enabling legislation in Title 46.1 of the Code of Virginia contained no requirement for posting warning signs to drivers who park on private property which is normally open to the public for parking such as shopping centers and other business establishments. SUMMARY OF INFORMATION: The General Assembly of Virginia has in recent years added language to § 46.2-1215 of the Code of Virginia, 1950, as amended, which requires that any local ordinance which provides for the towing of vehicles left on private property for a specified period must also contain a requirement for warning signs. Therefore, the County's Section 12-13 must now contain language requiring the property owner to post signs warning that vehicles left on property which is normally open to the public for parking may be towed or removed at the owner's expense after a minimum of 72 hours. FISCAL IMPACT: None. STAFF RECOMMENDATION: Staff recommends adoption of the proposed County code amendment. Approved Denied Received Referred to J~ S ------------------------------------------------- ACTION () Motion by: O O `~ Assistant County Attorney VOTE No Yes Abs Eddy _ _ Harrison _ _ _ Johnson _ _ _ Minnix _ _ _ Nickens 2 Respectfully submitted, "' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 1997 ORDINANCE AMENDING AND REENACTING SECTION 12-13, REMOVAL AND DISPOSITION OF CERTAIN UNATTENDED VEHICLES OF THE ROANOKE COUNTY CODE TO REQUIRE THE POSTING OF WARNING SIGNS ON PRIVATE PROPERTY NORMALLY OPEN TO THE PUBLIC FOR PARKING WHEREAS, this section of the Roanoke County Code was originally adopted in 1971 as Section 10-9 in accordance with enabling legislation in the Code of Virginia, and, WHEREAS, the General Assembly has subsequently amended the enabling legislation to require the posting of signs warning of the possibility of towing or removal of vehicles on private property which is open to the public for parking; and WHEREAS, the first reading of this ordinance was held on March 25, 1997; and the second reading was held on April 8, 1997. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Chapter 12 MOTOR VEHICLES AND TRAFFIC, Article I. In General, Sec 12- 13 Removal and disposition of certain unattended vehicles be amended and reenacted as follows: Sec. 12-13. Removal and disposition of certain unattended vehicles. (a) Whenever any motor vehicle, trailer or semitrailer is found on the public roads or highways or public grounds unattended by the owner or operator and constitutes a hazard to traffic or is parked in such manner as to be in violation of law, or whenever any ~"°"` s 2. This ordinance shall be effective from the date of its adoption. 2 ACTION NUMBER ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 1997 AGENDA ITEM: Appointments to Committees, Commissions and Boards ~'OUNTY ADMINISTRATOR'S COMMENTS: ~ Social Services Advisory Board The unexpired four-year term of Mary Anderson, representing the Hollins Magisterial District. Ms. Anderson resigned in January. Her term will expire August 1, 1997. SUBMITTED BY: APPROVED BY: Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Harrison _ Johnson Minnix Nickens _ ~~_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 1997 RESOLUTION 040897-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 8, 1997, designated as Item K -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 2. Authorization to allow a parcel of County property (well lot, tax Map. No. 40.14-1-50) to be used by the Bonsack Family Practice (Lewis Gale Clinic, L.L.C.) as a temporary parking lot for employees. 3. Appropriation of donation received from Crestar Bank for use by Planning and Zoning for the Williamson Road Hollins Village Project. 4. Confirmation of appointments to the Public Safety Volunteer Benefits Board of Trustees. 5. Request from School Board for appropriation of $26,300 technology grant funds. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any r such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution with Item 1 removed, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility Joseph B. Obenshain, Senior Assistant County Attorney Terrance L. Harrington, Director, Planning & Zoning Amy L. Shelor, Fire & Rescue Coordinator Dr. Deanna Gordon, School Superintendent Carol Whitaker, Director, Special Education Diane D. Hyatt, Director, Finance William J. Rand, III, Director, General Services 2 • ~ ti ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 1997 AGENDA ITEM: Authorization to Privatize Recycling Through Drop Off Centers COUNTY ADMIN~IST/~RATOR'S COMMENTS: ~~ BACKGROUND• In October• 1987, Roanoke County began a pilot program to study curbside collection of recyclables. The original program consisted of source separation, with homes in some areas receiving stackable bins for newspaper, aluminum and glass for collection on a biweekly basis. In 1989, this program was expanded into another area of the County. The participation rate for this program has averaged between 25-35o per biweekly collection. In the early 1990's, the County began automated commingled collection, with selected homes receiving 65 gallon containers in which to commingle mixed paper, aluminum, plastic and cardboard. With a monthly pickup schedule, participation rates have ranged from 70% to 800. SUMMARY OF INFORMATION: The Board asked staff to review this pilot program along with possibilities for providing this service equitably on a County-wide basis and staff determined that expansion of curbside recycling opportunities to all households will require additional equipment and staff. Capital costs are a main component of any expansion of this service, although there are a variety of different methods the County could use for this purpose. Commingled recycling has a high percentage of participation. We currently spend 89 cents per household per month for this program, and to expand it County-wide would cost $1.14 million in capital cost and $220,200 in annual operating cost. This program can be undertaken over a period of time. A breakdown of these costs is shown on Attachment A. It can be easily phased in, with first year costs anticipated only for additional carts. Expanding this program will also allow us to terminate the source separation program, which is more expensive per customer. If this program is expanded, it will also become less expensive per household due to economies of scale. -1- _• IL -- i Source separated recycling has a capital cost of $.8 million, with annual operating costs of $181,000. Based on limited historical data, however, we do receive revenue from this method of approximately $27 per ton, which would equate to an offset of $59,486. Details of this are provided in Attachment B. This does not have as high a participation rate in the pilot areas, and requires a substantial investment in personnel. Drop-off centers are currently provided in some areas of the County, and preliminary investigation indicates that this program could be expanded to six sites located throughout the County, possibly at schools or fire stations. This would allow all County residents to recycle, and would discontinue the current pilot program at 3,700 homes. Funding for the start up of this program would require approximately $85,000. This can be privatized and would necessitate an RFP to obtain proposals. ALTERNATIVES AND IMPACTS: 1. Expand commingled recycling to the entire County at a cost of $1.14 million in capital and $220,200 in annual operating costs. This will provide the service equally to all County residents, but at a large capital start up cost. 2. Expand source separated recycling to the entire County at a cost of $.8 million in capital and $181,000 in operating cost. While this would expand the service to the entire County, the participation rate is not as high, and the service has a larger ongoing cost. 3. Initiate privatization of drop off centers through the RFP process, which will allow all County households an equal opportunity to recycle. The cost of this is expected to be approximately $85,000 annually, and has the advantage of working with the local business community to provide a service. FISCAL IMPACT• Approximately•$85,000 annually. STAFF RECOMMENDATION: At its March 25th work session the consensus of the Board was to pursue Alternative #3 and staff was asked to present the item on the Consent Agenda for authorization. Respectfully submitted, Approved by, William J. Rand, III Director of General Services Elmer C. Hodge County Administrator -2- i~.- ~ Approved ( ) Denied ( ) Received ( ) Referred To ACTION Motion by: -3- Eddy Harrison Johnson Minnix Nickens VOTE No Yes Abs k- i ATTACHMENT A PROJECTED COSTS FOR COUNTYWIDE AUTOMATED COMMINGLED RECYCLING Approximately 23,736 homes are now receiving automated collection of weekly household refuse. It requires 28 routes per week to collect all of these homes. With approximately 22 work days in a month it would require two vehicles to offer these homes commingled recycling collection. The capital investment and start up costs would be as follows: (2) Automated collection vehicles (used) @ $50,000 ea -$ 100,000 *22, 000 - (65) gallon automated containers @ $47 each - 1, 034, 000 Public information/education campaign - 10,000 TOTAL $1,144,000 The program would require two additional employees. The costs of these employees, vehicle maintenance, fuel, and cart replacement would be included in the operating costs. (2) Vehicles @ $35,000 each (maintenance and fuel) $ 70,000 (2) Operators @ $31, 000 (with fringes) 62,000 (600) Replacement carts @ $47.00 each 28,200 TOTAL $ 160,200 The remaining 2,064 residents currently receiving manual service would be offered some version of curbside collection, such as a blue-bag system, which can be collected with manual rearloading trucks. The annual operating cost of this service would resemble the cost of collection of manual service which is $60,000. TOTAL ANNUAL OPERATING COST FOR COUNTYWIDE COMMINGLED RECYCLING: $ 220,200 PROS Standardize fleet-compatible with weekly household collection fleet Most efficient/effective method of collection Convenience increases participation (historically averaged 70-80%) Convenience increases volume which would result in a projected avoidance revenue of $63,802 Avoidance revenue is the difference between $15 sort fee and $50 tipping fee. Historically volume collected has averaged .0064 tons per month per customer. 23,736 x .0064 tons x 12 months x $35 per ton = $63,802 (projected) . CONS Large capital investment Contamination of materials - containers harder to monitor No revenue received - sorting fee paid to materials recycling facility ($15 per ton) *1,800 homes already have 65 gallon containers. ~-i ATTACHMENT B PROJECTED COSTS FOR COUNTYWIDE SOURCE SEPARATED RECYCLING To collect weekly household refuse in Roanoke County requires approximately 33 routes (28 automated routes and 5 manual routes). To offer monthly curbside source separated recycling to all 25,800 homes in Roanoke County would require one-fourth of those routes being serviced weekly. To collect approximately 8 routes per week would require the following capital costs: (2) Side-loading manual vehicles @ $100,000 ea. - $ 200,000 23,600 Recycling container sets @ $25 per set - 590,000 Public information/education campaign - 10,000 TOTAL $ 800,000 The source separated program would require 8 additional employees. The cost of these employees, vehicle maintenance, fuel and container set replacement would be included in the operating costs. (2) vehicles @ $25,000 each (maintenance and fuel) - $ 50,000 (2) operators @ $31,000 (with fringes) - 62,000 (2) collectors @ $27,000 (with fringes) - 54,000 600 recycling container sets @ $25 per set - 15,000 TOTAL ANNUAL OPERATING COST FOR COUNTYWIDE SOURCE SEPARATED RECYCLING: $ 181,000 PROS More convenient than drop-off recycling centers Less capital investment than commingled recycling Receive revenue - approximately $27 per ton based upon limited historical data 25, 500 homes x . 0072 tons x 12 months x $27 per ton revenue=$59, 486 CONS Less convenient than commingled-lower participation rates (25-350) Method does not allow much capability to change materials collected as markets change More labor intensive A-040897-8.a ACTION NO. ITEM NO. -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 1997 AGENDA ITEM: Authorization to allow a parcel of County property (Well Lot, Tax Map No. .40.14-1-50) to be used by the Bonsack Family Practice (Lewis Gale Clinic, L.L.C.) as a temporary parking lot for employees ~'OLTNTy ADMINISTRATOR'S COMMENTS: _ Q The Bonsack Family Practice (a satellite clinic of Lewis Gale Clinic, L.L.C.) has requested permission to utilize a parcel of County property as a parking lot for its employees during a Health Fair which is to be conducted on April 10, 1997 from 5:00 to 7:00 p.m. and on April 12, 1997 from 10:00 a.m. to 2:00 p.m. The Health Fair is free and is open to the general public. Lewis Gale Clinic, L.L.C. has agreed to be responsible for any damage to the property as a result of these activities. In addition, the Clinic has agreed to execute a waiver releasing Roanoke County from any injuries or damages to persons or property as a result of these stated activities. The Utility Department has no problem with this temporary use of the well lot. The well is not in use and this property will be surplused in the near future. None. Staff makes the following recommendations: 1. That the Board authorize the County Administrator to execute such documents to accomplish this transaction on forms approved by the County Attorney. 1 I~- z.. 2. That the Board favorably consider this authorization by resolution under the consent agenda. Respectfully submitted, Jph B~ Obenshain S or A sistant County Attorney ACTION VOTE Approved (x) Motion by: Bob L Johnson to No Yes Abs. Denied ( ) ~~prnve Eddy _~ Received ( ) Harrison ~_ Referred ( ) Johnson _~ To ( ) Minnix ~~. Nickens ~._ cc: File Joseph B. Obenshain, Senior Assistant County Attorney Gary Robertson, Director, Utility' ' /~' ~.. ~ / 2a.2o Atml 4arAaa ~~,. / . - -- - - / ` O / ~ / ~ ~ g / 5.63 Ac ~ f .~ ~. 9, i 'o ~Q ~ cb ~ • N ki • _ 1SQ S AfIl~~w.f jy.•. ~, ~:~~ '~' , "Lewis ~ Gale ~ ~ s - f '`~ ~ Itp 1.92Ae r s~, / 4 o o ~ 00 rte A \ ' / 2.44 AC ~ 2 i ~+ 1 Y ~~ ~ / ` ~ b 1.46Ae o 0~0 a ~ o s / '- '~0 ~~ 3 Cifnrhry !~ A~ ~o • ' / 2 ~ ! ~+ 4 0 w 7 2.03 Ac. .~ 'D E 41 . ~ °oo - / A~ . ~1 ~T ,rte' ~~ 4 IawsN /M~ N ClM~d , ~IfI NrhO ~ w,es~ ~ c ~ 4 I \• f 44 ~ • 0\~ ~ 1 a° , ~~~ ~~j I onsea W Mdbf ~ '. CwM `t Ory ~ ~. * • / _ ~ ~ 4s ~ 40 5 0o Acl D) / ~~ , ~.SAAdC) / , • ,! 46 49 ~ ~r+erct 14~wfdX . i~ G-.cA N ,~ , / \ Rt. 1094 47 u. ~~""` AGREEMENT AND RELEASE In consideration of One Dollaz ($1.00) and other benefits to be received by the undersigned, the receipt and sufficiency whereof is hereby acknowledged, the undersigned hereby releases and forever discharges the Board of Supervisors of Roanoke County, Virginia, a political subdivision of the Commonwealth of Virginia, its officers, agents, and employees for any and all claims, demands, damages, actions, causes of action, or suits of any kind whatsoever, and pazticulazly on account of all injuries or damage, known or unknown, both to person and property, which have resulted or may in the future develop by reason of the use of a County well lot (Tax Map No. 40.14-1-50) by the Bonsack Family Practice, a satellite clinic of Lewis Gale Clinic, as a pazking lot for the employees of the Bonsack Family Practice during a Health Fair to be conducted on April 10, 1997, from 5:00 p.m. to 7:00 p.m. and on April 12, 1997, from 10:00 a.m. to 2:00 p.m. The undersigned hereby agrees to be responsible for any damage to the property as a result of these activities. The undersigned hereby declares that the terms of this agreement have been completely read and aze fully understood and voluntarily accepted. Witness my hand and seal this day of , 1997. LEWIS GALE CLINIC, L.L.C. Lyn Brooks President and CEO State of Virginia, County of Roanoke, to-wit: The foregoing instrument was acknowledged before me this day of , 1997, by Lyn Brooks, President and CEO on behalf of Lewis Gale Clinic, L.L.C. Notary Public My Commission Expires: C:\OFFICE\WPWIN\WPDOCS\AGRM'rS\BONSACK.REL s~ A-040897-8.b ACTION NO. ITEM N0. ~-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 1997 AGENDA ITEM: Request Crestar Bank for use by the Williamson Road Hol COUNTY ADMINISTRATOR'S EXECUTIVE SUMMARY: to Appropriate the Donation Received from the Department of Planning and Zoning for Tins Village Project. ~1~ ~OMMENTS : ~,~t~~~/!v %4 . Crestar Bank has given a check for $200 to match part of the $1,000 grant from Valley Beautiful for the planting of trees at the intersection of Peters Creek and Williamson Roads as part of the implementation of the Williamson Road Masterplan. Valley Beautiful encourages community matching in lieu of governmental funds for its projects. We need to officially receive the moneys and appropriate its use to the Department of Planning and Zoning. FISCAL IMPACT: The matching funds of $200 will defray the County's expense for the planting of the trees. The funds need to be appropriated to the budget of Planning and Zoning. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors officially accept the contribution and appropriate the money to the Department of Planning and Zoning for the Williamson Road Corridor Project. Re,spectfu submitted, Terranc ar ngton Direc r Plan ing and Zoning Approved by, Elmer C. Hodge County Administrator .. ~~- 3 2 ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Abs. Denied ( ) a~~rove Eddy ~ Received ( ) Harrison ~ Referred ( ) Johnson ~_ To ( ) Minnix ~- Nickens x cc: File Terrance L. Harrington, Director, Planning & Zoning Diane D. Hyatt, Director, Finance A-040897-8.c ACTION NO. ITEM NUMBER I` - AT A REGULAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER MEETING DATE: April 8, 1997 AGENDA ITEM: Confirmation of Appointments to the Public Safety Volunteer Benefits Board of Trustees. COUNTY ADMINISTRATOR'S COMMENTS: > ~• ~ ~h In 1988 the Board of Supervisors approved the Length of Service Awards Program (LOSAP) for public safety volunteers. A board of trustees, consisting of seven volunteers and County personnel, along with liaison representatives, was established for the program to oversee its administration. These trustees must be approved and appointed by the Board of Supervisors. In September of 1996 the Board of Supervisors approved term limits for the LOSAP Board of Trustees. Because of the development of term limits for the board of trustees, two voting members have left the Board this year. They are Gene Wagner, Volunteer Member at Large and Sandra Nichols, Rescue Representative. The following individuals are being recommended to fill these vacant voting positions on the board of trustees: 1. Leon Martin Volunteer Member At Large 2. Mariah Roberts Rescue Representative None ~~~ Staff recommends that the Board of Supervisors approve and confirm the recommended appointments of the voting members of the LOSAP Board of Trustees. Respectfully submitted, ~ ~ ~~ Amy L. Shelor Fire & Rescue Volunteer Coordinator Approved by, {/','~L Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L Johnson to No Yes Abs. Denied ( ) approve Eddy _~ Received ( ) Harrison ~_ Referred ( ) Johnson ~_ To ( ) Minnix ~_ Nickens x cc: File Amy L. Shelor, Fire & Rescue, Volunteer Coordinator Committee Book -2- ACTION NO. ITEM NUMBER A-040897-8.d l~ - 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 1997 AGENDA ITEM: Request from the School Board for appropriator of $26,300 technology grant funds COIINTY ADMINISTRATOR' S COMMENTS: ~~M~~,~,~,yZ~ ~~~, l1 ,"~k'( The Roanoke Valley Regional Board has received notification from the State Department of Education concerning their eligibility to receive technology grants in FY 1997 and FY 1998. The 1997 grant award is $26,300. An education technology plan will be submitted. This grant award mirrors the county's technology grant approved this fiscal year. None STAFF RECOMMENDATION: Staff recommends appropriation of $26,300 for the use of purchasing computers, adaptive communication devices and software for regional students. Respectfully Submitted by: Approved by: Carol Whitaker m'`' Elmer C. Hodge Director, Special Education County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Abs. Denied ( ) approve Eddy ~_ Received ( ) Harrison ~_ Referred ( ) Johnson ~_ To ( ) Minnix ~ Nickens ~ cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Carol Whitaker, Director, Special Education k-5 RESOLUTION OF THE ROANOKE VALLEY REGIONAL BOARD DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF ONE OR MORE GRANTS MADE BY THE COMMONWEALTH OF VIRGINIA FOR CERTAIN EXPENDITURES TO BE MADE IN CONNECTION WITH THE ACQUISITION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS WHEREAS, the Roanoke Valley Regional Board (the "Board") is a political subdivision organized and existing under the laws of the State of Virginia; and WHEREAS, the Board will pay, after the date hereof, certain expenditures (the "Expenditures") in connection with the acquisition, construction and/or equipping of classroom computers and networking (the "Project"), as more fully described in Appendix A attached hereto; and WHEREAS, the Board has determined that the money to be advanced on and after the date hereof to pay the Expenditures are available only for a temporary period and it is necessary to reimburse the Division for the Expenditures from the proceeds of one or more grants to be made by the Commonwealth of Virginia (The "Grants") from the proceeds of its tax exempt equipment notes (the "notes"); NOW, THEREFORE, BE IT RESOLVED BY THE BOARD AS FOLLOWS: Section 1. The Board hereby declares the Board's intent to reimburse the Board with the proceeds of the Grants for the Expenditures with respect to the Project made on and after April 1, 1997. The Board reasonably expects on the date hereof that it will reimburse the Expenditures with the proceeds of the Grants. Section 2. Each Expenditure will be of a type properly chargeable to capital account under general federal income tax principles (determined in each case as the date of the Expenditure). Section 3. The maximum cost of the Project is expected to be $23,300. Section 4. The Board will make reimbursement allocation, which is a written allocation by the Board that evidences the Board's use of proceeds of the Grants to reimburse an Expenditure, no later than 18 months after the later of the date on which Expenditure is paid or the Project is placed in service or abandoned, but in no event more than three years after the date on which the Expenditure is paid. The Division recognizes that exceptions are available for certain "preliminary expenditures," costs of issuance, certain de minimis amounts, expenditures by "small issuers" (based on the year of issuance and not the year of expenditure) and expenditures for construction projects of at least 5 years. Section 5. This resolution shall take effect immediately upon its passage. ' +~'- ~~` PASSED AND ADOPTED this twenty-seventh day of March, 1997. Adopted on motion of Jerry L. Canada, seconded by Thomas A. Leggette and on the following recorded vote: AYES: Jerry L. Canada, Thomas A. Leggette, Marion G. Roark, William A. Irvin, III and Michael W. Stovall NAYS: None ABSENT: None I~- 5 FROM THE MINUTES OF THE ROANOKE VALLEY REGIONAL BOARD MEETING IN REGULAR SESSION AT 7:00 P.M. ON MARCH 20, 1997 IN THE BOARD ROOM OF THE ROANOKE COUNTY SCHOOLS ADMINISTRATIVE OFFICES RESOLUTION OF THE ROANOKE VALLEY REGIONAL BOARD DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF ONE OR MORE GRANTS MADE BY THE COMMONWEALTH OF VIRGINIA FOR CERTAIN EXPENDITURES TO BE MADE IN CONNECTION WITH THE ACQUISITION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS WHEREAS, the Roanoke Valley Regional Board (the "Board") is a political subdivision organized and existing under the laws of the State of Virginia; and WHEREAS, the Board will pay, after the date hereof, certain expenditures (the "Expenditures") in connection with the acquisition, construction and/or equipping of classroom computers and networking (the "Project"), as more fully described in Appendix A attached hereto; and WHEREAS, the Board has determined that the money to be advanced on and after the date hereof to pay the Expenditures are available only for a temporary period and it is necessary to reimburse the Division for the Expenditures from the proceeds of one or more grants to be made by the Commonwealth of Virginia (The "Grants") from the proceeds of its tax exempt equipment notes (the "Notes"); NOW, THEREFORE, BE IT RESOLVED BY THE BOARD AS FOLLOWS: Section 1. The Board hereby declares the Board's intent to reimburse the Board with the proceeds of the Grants for the Expenditures with respect to the Project made on and after April 1, 1997. The Board reasonably expects on the date hereof that it will reimburse the Expenditures with the proceeds of the Grants. Section 2. Each Expenditure will be of a type properly chargeable to capital account under general federal income tax principles (determined in each case as of the date of the Expenditure). Section 3. The maximum cost of the Project is expected to be $26,300. Section 4. The Board will make a reimbursement allocation, which is a written allocation by the Board that evidences the Board's use of proceeds of the Grants to reimburse an Expenditure, no later than 18 months after the later of the date on which the Expenditure is paid or the Project is placed in service or abandoned, but in no event more than three years after the date on which the Expenditure is paid. The Division recognizes that exceptions are available for certain "preliminary expenditures," costs of issuance, J~-.5 certain de minimis amounts, expenditures by "small issuers" (based on the year of issuance and not the year of expenditure) and expenditures for construction projects of at least 5 years. Section 5. This resolution shall take effect immediately upon its passage. PASSED AND ADOPTED this twentieth day of March, 1997. Adopted on motion of Thomas A. Zimmerman, seconded by Melinda J. Payne and on the following recorded vote: AYES: James R. Ruhland, Melinda J. Payne, William Sinkler, Thomas A. Zimmerman, Jerry L. Canada NAYS: None ABSENT: Jack H. Newbill TESTE: Q~~~~ - ~~~ ,Clerk .:~ .} _ ~~ ~.*,~ ; z=:F_. DEPARTMENT OF EDUCATION ?.C. BOX 2120 RICNMCND 23218-2120 January 16, 1997 Mr. Frank Sparks Roanoke Valley Regional Board Roanoke County Public Schools 526 College Avenue Salem, Virginia 24153 Dear Mr. Sparks: K-~ Your school is listed among governor's schools eligible to receive technology grants in FY 97 and FY 98. We have been notified that Virginia Public School Authority (VPSA) bonds are now scheduled to be sold in February 1997. This means that your school will be eligible when bonds are sold should certain requirements be met. One requirement is that the Department of Education assure the VPSA that the purchases under the initiative qualify for reimbursement. A second requirement is that technology purchases must be a part of an approved technology plan. Our records do not indicate that we have received a list of your expected purchases or your technology plan. The Department of Education does not want to find itself in the position to delay progress. This is the reason i thought you might appreciate this reminder. Please contact us if you need assistance. Sincerely yours, Ida J. Hill Assistant Superintendent for Technology IJH / emt ~~" Appendix A Classroom Computers and Networking Technology Initiative Project of the Roanoke Valley Regional Board The Roanoke Valley Regional Board, in accordance with Roanoke County School Board's (fiscal agent) Six-Year Plan for Technology and the Six-Year Educational Technology Plan for Virginia, will use the proceeds from this grant for the purchase of classroom computers, personal computers, adaptive communication devices, and software within schools housing regional students. Equipment to be purchased includes CD-ROM, Macintosh computers, IBM compatible computers, printers, communication devices including Intellikeys, Boardmakers, Overlay Makers and other similar equipment. These devices will be used with/by students with disabilities. l~~~ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1996 (unaudited) Add to Fund Balance from 1995-96 operations Revised beginning balance at July 1, 1996 (audited) Oct 8,1996 Public -Private Partnership Nov 19,1996 Valley Gateway Project Jan 28, 1997 Kroger Project Jan 28, 1997 Kroger Project - IDA Feb 11, 1997 Year 2000 - 2 positions March 11, 1997 Glenn -Mary property -Option and site analysis Balance at April 8, 1997 Changes below this line are for information and planning purposes only. $7,176,332 1,440,559 8,616,891 (250,000) (599,250) (460,083) (450,000) (31,850) (80,000) $6 745,708 Balance from above $6,745,708 Recommended increase in 1996-97 budgeted revenues based upon 6 month review 3,355,509 Reserve for R.R. Donnelly - Phase II (570,000) Reserve for Valley Gateway sewer extension (150,000) Potential Liability (400,000) $8,981,217 ., 7.92% 7.45% 9.92% Note: On December 18, 1990, the Board of supervisors aaoptea a goal stazeiiinii~ ~~ lllalll~lll ~ll~ General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1996-97 General Fund Revenues $90,565,107 6.25% of General Fund Revenues $5,660,319 Respectfully Submitted, q~~. Diane D. Hyatt Director of Finance of General Fund Revenues M:\Finance\Common\Board\Gen96.WK4 N-~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1996 (unaudited) $648,413.00 (Includes final payment from City of Salem which was received in June 1996) Sale of surplus equipment during 1995-96 46,093.00 Amount added from 1995-96 operations per rollover policy 368,480.00 Revised beginning balance at July 1, 1996 (audited) 1,062,986.00 anuary 14, 1997 Revised rollover amount 50,057.00 Balance at Apri18, 1997 $1,113,043.00 Respectfully Submitted, ~.~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap96.WK4 / Y ." ,~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIlZGINIA Amount From 1996-97 Original Budget August 27, 1996 Public-Private Partnership October 22, 1996 County share of Sheriff positions October 22, 1996 Outside legal counsel for Sheriff November 19, 1996 Environmental testing at Courthouse December 17, 1996 Urban Partnership membership January 14, 1997 Travel Assistance Grant Program January 28, 1997 Masterplan for SW County Park March 25, 1997 Citizen Satisfaction Survey Balance at Apri18, 1997 $305,313.00 (105,220.00) (11,842.00) (20,000.00) (14,015.45) (5,000.00) (2,500.00) (12,000.00) (8,500.00) $126,23 5.5 5 I Respectfully Submitted, ~~~. Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Board96.WK4 ACTION NO. ITEM NUMBER N" ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 1997 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of March 31, 1997. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: CRAIGIE SIGNET WHEAT 1ST CERTIFICATE OF DEPOSITS: SOUTHWEST VIRGINIA SAVINGS & LOAN COMMERICAL PAPER: CENTRAL FIDELITY CRESTAR NATIONS PAINE-WEBBER SUN TRUST LOCAL GOVT INVESTMENT POOL: GENERAL FUND RESOURCE AUTHORITY REPURCHASE AGREEMENT: FIRST VIRGINIA CASH INVESTMENTS: CENTRAL FIDELITY COMMONWEALTH (8 W1ST) COMMONWEALTH (RES. AUTH.) TOTAL STAFF RECOMMENDATION: Respectfully Su mitte by ~d C. AndersoC. Anderso ounty Treasurer ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To () 987,482.22 3,809,025.79 1,961,858.61 6,758,366.62 100 , 000.00 100 , 000.00 995,391.67 1,976,985.00 1,983,674.17 3,954,881.12 991,740.00 9,902,671.96 7,396,611.57 1,601,349.30 8,997,960.87 3,956,000.00 3,956,000.00 1,000,000.00 2,049,005.50 5,120,123.09 8,169,128.59 37,884,128.04 Ap~ ve~py: Elmers C. Hodge County Administrator Eddy Harrison Johnson Minrix Nickens VOTE No Yes Abs ~, ACTION NO. ITEM NO. ~"` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE CCUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ~;EYING DATE: April 8, 1997 BG~ENDA ITEM: Progress Report on the Community Plan (formerly known a:. the Comprehensive Plan). ~(iitrtTV ADMINISTRATOR' S COMMENTS: Progress: Since the last progress report was presented to you on March 11, the following items have been accomplished: • Staff has completed half of the 12 second round meetings and provided participants with a written summary of the information. • Scheduled the Community Plan Forum for May 17th at Cave Spring High School Gym, from 9:00 am to approximately 12 Noon. The purpose of the Community Forum is to showcase the work of the Neighborhood Councils, provide other interested parties a chance to comment on the neighborhood council's work, and to allow members of the Citizen Advisory Committee, Neighborhood Councils, Planning Commission, Board Members and any other interested party to comment on the County's Community Plan. • Preliminary work to publicize the forum through the use of radio/TV announcements, block advertisements in the paper, flyers to be mailed to approximately 3,500 county residents, posters located in store fronts, and announcements in newsletters. • Completed staff scoping of resource protection and transportation and initiated the creation of Technical Advisory Committees (TAC) to provide guidance to staff in preparing the draft document. It is anticipated that the following tasks will be completed within the next 30 days: • Schedule a work session with the Board in early June to present the citizen report and information on other areas of ~ Y ~~ progress. • Staff will prepare a Citizen Participation Report which will include all the information received from the Neighborhood Councils as well as any information obtained during the Community Forum. This report is expected to be completed by early June. • Finalize all preparations for the Community Forum. • Prepare and mail a Community Plan Newsletter to advise interested residents of the progress made and some of the concerns being voiced at the meetings. • Continue a detailed evaluation of the community facilities in the county as they relate to the Community Plan, the input received from citizens and other departments, and the future demands in the County. If you would like additional information on any of the above activities, please contact Jon Hartley or Gary Mitchell at the Department of Planning and Zoning at (540) 772-2096. Respectfu y Submitte Approved, ~.__ , Terrancy'L. H ington, AICP Elmer C. Hodge Direct~fr of Planning & Zoning County Administrator Action Vote No Yes Abs Approved ( ) Motion by Eddy Denied ( ) Harrison Received ( ) Johnson Referred Minnix to Nickens (~au~#~ n£ ~Zutt~II~ie N ~ ~ ~xx~t~~x~" ~~ rr~ O~ ~tOANp~~ '~ ~ ,w ~ ~ ~ ~ k: z ~ J Syr d2 1838 DECLARING THE WEEK OF MAY 4 THROUGH MAY 11, AS NATIONAL MUSIC WEEK 1997 WHEREAS, Music play an increasingly important role in our world today, and is one of the most sublime of human pursuits and is subscribed to by all races and creeds; and WHEREAS, Music is the language of all peoples and one of the greatest forces in creating peace and harmony; and WHEREAS, the Seventy-Fourth Annual National Music Week will be observed May 4 through May 11, 1997, with the theme of "MUSIC ...a Creative Force'; and WHEREAS, The Thursday Morning Music Club and the National Federation of Music Clubs are dedicated to encouraging young musicians, to increasing musical knowledge, and to advancing American music, and join forces to direct attention to the dynamic influence of music in everyday living. NOW, THEREFORE, 1, Bob L. Johnson, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the week of May 4 through 11, 1997 as NATIONAL MUSK WEEK in Roanoke County; and FURTHER, urge all citizens to observe and fake part in activities, recognizing the importance of music, musicians, and musical organizations to the cultural life of our County, State, Nation, and World. IN WITNESS WHEREOF, 1 have hereunto set my hand and caused the Seal of the County of Roanoke to be affixed this the 11th day of March, 9997. Bob .Johnson, man Mary H. Allen, Clerk to the Board D-/ Roanoke County Schools ~~o~",~~ ~~ s ~~ o ~~ ~ c°At 'c sue'"" 1997-98 Budget ~~~puNTj,sc 20 yG OFFICE OF DIVISION SUPERINTENDENT ~ O 5937 Cove Road ~ ~jj Roanolze, Virginia 24019 Phone: (540) 562-3700 Fax: (540) 562-3994 The Roanoke County School Board is proud to present the budget for 1997-98. In the following pages you will see the budget of projected revenues and expenditures for the next school term. This is an important document. It outlines our financial commitment to the mission of educating all students so that they can grow, adapt, and meet the challenges of a changing world. It represents the work of many people, including the dedicated deliberation of the Salary and Non-Salary Budget Committees and the thoughtful study of the Superintendent's Budget Committee. The budget shows that our priorities continue to be in the classroom. We do employ more than two hundred teachers beyond the recommended state minimum. These teachers allow us to offer special teachers for music, art, physical education, and reading at the elementary level. They allow us to offer a seven-period day with additional electives for our secondary students. We also employ many paraprofessionals to assist in clerical work and to offer special assistance to children whose needs require that support. ~ Salaries are addressed as a major component of the additional expenditures. While we are pleased to be able to offer raises to all categories of employees, we are disappointed to see our salaries fail to keep pace ' with other divisions in this metropolitan area. It will continue to be our goal to bring salaries into a more favorable comparison with national averages and with local salary and wage surveys. ' We are pleased that the Board of Supervisors and the Blue Ribbon Committee have expressed a desire to address capital facility needs in a comprehensive manner. We know that these will require additional funding outside the operating budget. We also hope that in future years the operating budget will be able ' to reflect needs for equipment replacement, roofing maintenance and replacement, and replacement of school buses. ' We greatly appreciate the ongoing dialogue with the Roanoke County Board of Supervisors, the County Administrator, and the Finance staff. These conversations have allowed us to anticipate revenues, plan for savings in a number of areas, and project a vision for long-range funding of school needs. We recognize the commitment that Roanoke County citizens have made to continuing an excellent school ' system, and we pledge our sincere effort to realize savings in every manner possible and to provide all citizens with complete information on the details of this budget. We approach the new school term with confidence that this will be a good year for learning and working in Roanoke County Schools. ' Sincerely, ' ~~~~Q Deanna Gordon, ! Gs^CZ~~~ Super tendent Roanoke County Schools All Funds FY 1997-98 Budget Summary Budget Budget Increase Percent FY 1996-97 FY 1997-98 (Decrease) Change Fund " School Operating Fund $ 79,912,607 $ 83,928,863 $ 4,016,256 5% Cafeteria Fund 3,017,000 3,195,000 178,000 6% Grants Fund 1,498,253 1,661,603 163,350 11% Textbook Fund 814,526 914,822 100,296 12% Total $ 85,242,386 $ 89,700,288 $ 4,457,902 5% Roanoke County Schools All Funds Summary (93.6%) School Operating Fund (3.6%) Cafeteria Fund (1.0°/s) Textbook Fund (1.9%) Grants Fund 3 School Operating Fuud Revenue Summary State Revenue: Sales Tax Approp. Basic Appropriation Salary Supplement Foster Home Children -Reg. Foster Home Children -Spec Technology Initiative Gifted and Talented SOQ -Remedial Education SOQ -Remedial Summer School Social Security -Instructional • Social Security -Non-Inst. Retirement-Instructional Retirement-Non-Inst. Hazper Settlement Group Life-Instructional Group Life-Non-Inst. SOQ -Special Education Homebound Payments Special Ed -Regional Tuition SOQ -Voc. Ed. Voc Ed -State Equipment Voc Ed -State Adult Voc Ed -State Occup/Tech Ed Composite Index Transition ESL Payments SOL Staff Development Reading Intervention At Risk Maintenance Reserve Disparity: Library Technology Disparity: K-3 Adult Ed Basic Actual FV 1995-Q6 $ 7,104,885 19,699,607 1,075,589 42,962 147,998 7,703 248,213 239,939 88,918 1,207,970 94,464 976,305 105,360 0 . 8,273 4,140 1,977,429 44,742 640,250 736,365 9,624 50,621 136,154 0 5,166 0 0 48,482 41,369 103,384 22,359 4,545 Budget FY 1996-97 $ 7,439,845 20,936,337 224,609 33,000 125,000 0 248,675 256,696 90,634 1,211,973 156,657 960,027 105,728 220,416 4,698 0 2,502,791 43,775 575,000 938,546 8,000 50,000 130,000 98,418 8,288 23,583 0 44,220 92,250 0 58,833 4,000 Budget FY 1997_98 $ 7,941,509 20,952,427 950,564 42,962 147,998 0 251,859 259,983 92,796 1,204,350 156,657 964,942 105,728 223,200 4,580 6,865 2,477,966 44,742 724,251 617,460 9,624 50,621 136,154 0 8,288 81,699 19,017 44,772 121,867 0 147,799 4,545 Increase (Decrease) 501,664 16,090 725,955 9,962 22,998 0 3,184 3,287 2,162 (7,623) 0 4,915 0 2,784 (118) 6,865 (24,825) 967 149,251 (321,086) 1,624 621 6,154 (98,418) 0 58,116 19,017 552 29,617 0 88,966 545 Total State $ 34,872,816 $ 36,591,999 $ 37,795,225 $ 1,203,226 Federal Revenue: Title 2 (5601145) 296 0 296 296 Preschool Mini Grant 6,825 0 6,825 6,825 Forest Reserve Fund 1,767 800 1,767 967 Voc Ed Consumer Homemaking 0 3,000 3,000 0 Public Law 95-561 0 1,000 0 (1,000) Voc Ed - Cazl Perkins Act -Adult 24,500 20,000 20,000 0 Voc Ed - Cazl Perkins Act 113,151 105,500 105,500 0 Total Federal $ 146,539 $ 130,300 $ 137,388 $ 7,088 5 Roanoke County Schools Operating Fund Expenditures (80.5%) Personnel (5.3%) Support Services (t).4%) Summer School ~~'~„~ (0.2%) Adult Education ;:fit,., ~ (9.2%) Central Support ~~ (4.5%) Classroom Instruction Description Classroom Instruction Personnel Support Services Central Support Total Operating Expenditures Special Programs Summer School Adult and Continuing Education Total Other Programs Total School Expenditures Budget Percent Cost FY 1997-98 of Total Per Pupil $ 3,757,926 4.5% $ 269 67,517,763 80.5% 4,840 4,417,180 5.3% 317 7,714,607 9.2% 553 $ 83,407,476 99.4% $ 5,979 366,323 155,064 $ 521,387 $ 83,928,863 0.4% 26 'Estimated Average Daily Membership for 1997-98 School Year: 13,950 0.6% $ 37 Iuu.uro a o,uto 7 School Operating Fund Expenditure Summary Classroom Instruction: Office of the Assistant Superintendent Instructional Programs Office of the Assistant Superintendent Educational Testing / Remediation Vocational Education Pupil Personnel /Special Education Guidance Services Media Services Total Classroom Instruction Personnel: Instructional Administrative Classified Total Personnel Support Services: Transportation Facilities & Operations Total Support Services Central Support: School Boazd Office of the Superintendent Budget & Data Management Pupil Assignment Staff Development Total Central Support Other Programs: Actual Budget Budget Increase FY 1995-96 FY 1996-97 FY 1997-98 (Decrease) $ 723,817 $ 672,879 $ 769,082 $ 96,203 390,222 404,144 408,660 4,516 58,925 49,332 64,932 15,600 67,483 88,602 101,843 13,241 181,887 216,343 221,565 5,222 1,256,116 1,347,429 1,654,429 307,000 159,362 162,162 187,895 25,733 376,739 349,520 349,520 0 $ 3,214,551 $ 3,290,411 $ 3,757,926 $ 467,515 $ 46,151,702 $ 49,167,241 $ 51,093,855 $ 1,926,614 5,246,914 5,788,214 5,925,578 137,364 9,247,752 10,103,148 10,498,330 395,182 $ 60,646,369 $ 65,058,603 $ 67,517,763 $ 2,459,160 $ 556,340 $ 540,416 $ 540,416 $ 0 3,623,246 3,581,764 3,876,764 295,000 $ 4,179,586 $ 4,122,180 $ 4,417,180 $ 295,000 $ 42,318 $ 39,137 $ 45,793 $ 6,656 160,654 249,011 629,951 380,940 4,482,465 6,551,459 6,915,304 363,845 44,641 53,257 53,257 0 67,664 67,162 70,302 3,140 $ 4,797,742 $ 6,960,026 $ 7,714,607 $ 754,581 Summer School $ 260,996 $ 326,323 $ 366,323 $ 40,000 Adult & Continuing Education 143,943 155,064 155,064 0 Total Other $ 404,939 $ 481,387 S 521,387 $ 40,000 Total School Operating Expenditures $ 73,243,187 $ 79,912,607 $ 83,928,863 $ 4,016,256 9 School Grants Fund Revenue and Expenditure Summary Chapter 1 /Title 1 Chapter 2 /Title VI Title 2 VCA -English VCA -Fine Arts VCA -Plunky Branch Drug Free Schools Title VI-B Flow-Thru Funds Job Training Partnership Act Pre-School Mini Grant Visually Handicapped Grant Region VI Inservice Summer Youth Employment Tech Prep -Continuation Tech Prep -Administrative Services High Schools That Work Total Revenues Chapter 1 /Title 1 Chapter 2 /Title VI Title 2 VCA -English VCA -Fine Arts VCA -Plunky Branch Drug Free Schools Title VI-B Flow-Thru Funds Job Training Partnership Act Pre-School Mini Grant Visually Handicapped Grant Region VI Inservice Summer Youth Employment Tech Prep -Continuation Tech Prep -Administrative Services High Schools That Work Total Expenditures Actual FY 1995-96 $ 495,426 45,000 52,525 7,250 10,000 0 35,858 727,388 20,000 62,675 4,910 38,500 95,000 0 40,000 17,500 S 1,652,032 Budget Budget Increase FY 1996-97 FY 1997-98 (Decrease) $ 411,204 $ 495,427 45,000 49,048 30,000 31,840 0 7,250 0 0 0 800 45,000 63,143 837,726 837,726 0 0 73,656 81,702 4,667 4,667 36,000 0 0 0 0 75,000 0 0 15,000 15,000 $ 1,498,253 S 1,661,603 84,223 4,048 1,840 7,250 0 800 18,143 0 0 8,046 0 {36,000) 0 75,000 0 n S 495,426 ~ 411,204 S 495,427 45,000 45,000 49,048 52,525 30,000 31,840 7,250 0 7,250 10,000 0 0 0 0 800 35,858 45,000 63,143 727,388 837,726 837,726 20,000 0 0 62,675 73,656 81,702 4,910 4,667 4,667 38,500 36,000 0 95,000 0 0 0 0 75,000 40,000 0 0 17,500 15,000 15,000 S 1,652,032 $ 1,498,253 S 1,661,603 S 163,350 S 84,223 4,048 1,840 7,250 0 800 18,143 0 0 8,046 0 (36,000) 0 75,000 0 $ 163,350 The School Grants Fund is fully supported by grants from state, federal and private sources. The purpose of these various grants is to provide critical support for compensatory programs, vocational and special education programs, innovative concepts in staff development, classroom instruction and intervention with at-risk students. 11 UNFUNDED NEEDS Classroom Instruction • Increase for implementation of Standards of Learning for social studies • Upgrade elementary and secondary science equipment/material • Increase in instructional travel for teachers • Upgrade elementary and secondary gifted materials • Increase for instructional computer software • Upgrade elementary math material • Increase secondary reading program support • Replace Fine Arts equipment • 15 CAD stations for Cave Spring High School • Computer labs for Cave Spring High, Northside High, William Byrd High, and Roanoke County Career Center • Computer workstations for various Vocational Education programs • 7 graphic workstations at Arnold R. Burton Technology Center • Printers, plotters, scanners, white printer for Vocational Education • Increase budget for homebound instruction • Additional funding for community-based instruction transition services and work experience training program • Additional instructional materials to support the revised Virginia Standards of Learning in all subject areas • Additional funds for softwaze and supplies to support technology added during the previous year • Addition and maintenance of classroom computers and networks Support Services • Funds to enhance Information Systems Department • Upgrade computer hazdwaze for faster access of wide area network and Internet • Establish line item for roof replacement • Funding for school office furniture and equipment Central Support • Establish line item to purchase school buses • Increase textbook transfer • Provide additional funds to address increased cost of paper and materials and the purchase of reprographics equipment Personnel • Funds to increase substitute rate by S6 per day • Additional positions to reduce class size for kindergarten and first grade • Additional professional and classified personnel 13 School Board Members Mr. Michael Stovall, Chairman Mr. William Irvin, Vice Chairman Mr. Jerry Canada Mr. Thomas Leggette Mrs. Marion Roark Mrs. Brenda Chastain, Clerk Administration Dr. Deanna Gordon, Superintendent ' Dr. James Gallion, Assistant Superintendent Mr. Martin Robison, Assistant Superintendent Dr. Jerry Hardy, Director, Budget & Data Management i~ i~ i~ i~ ii ACTION NO. ITEM NUMBER ~ '~ ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri18, 1997 AGENDA ITEM: Budget Work Session on the Proposed Budget for FY 1997-98. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a budget work session to discuss the proposed FY 1997-98 budget. This work session will allow presentation of the proposed fiscal plan by the County Administrator and permit Board comment in an informal setting. A public hearing on the proposed FY1997-98 budget is scheduled for Apri122, 1997. Advertisement of the proposed budget will be placed in the Roanoke Times on April 15, 1997. Respectfully submitted, Brent Robertson Budget Manager Approved Denied Received Referred To ACTION ~ Motion by: Approved by, ,yj,,~/ _ Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy _ _ Harrison Johnson _ _ _ Minnix _ Nickens ~-a COUNTY ADMINISTRATOR' S INTRODUCTION I am pleased to present the proposed 1997-98 Roanoke County budget. It reflects the requests made by the citizens and priorities set by the Board and is the departments' response as we prepare to bring the County into the new century. This is a budget of challenges -challenges to the community, challenges to the staff and challenges to the elected officials. With the update of our community plan, and review of our vision for the year 2010, it is time to begin strategizing to make that vision a reality. There are many positive aspects of this budget: the economy is good, and County revenues are up. The groundwork laid with R.R. Donnelley, Rusco, Harris Teeter, and other economic development projects is paying off as those businesses start returning our investment. We will receive $750,000 in revenue this year from new economic development projects alone. Our infrastructure is sound, our citizens are pleased with services, and our real estate tax rate is the lowest in the Valley. We have done much of this alone, but it is time to move to a regional approach - intragovernmental as well as intergovernmental. Departments, including the school system, must seek help from each other and we must work with our neighbors to provide the best services in a cost effective manner. The world is changing, and Roanoke County will change with it. We are maturing, but with maturity comes a new focus. Greenways, upgrades of older neighborhoods and ridgeline protection are just some of the key issues which we now face. Our school system is outstanding, but our school buildings need work. Our population is aging, and rescue services. and police protection are becoming a higher priority to many of our citizens. Park land is at a premium, particularly in southwest County, but the demand continues to grow. The proposed budget starts us on the path to the future. By working together, we can build on our success with the landfill, the reservoir and economic development and begin the new century in a proactive and positive mode. Highlights, concerns and challenges in this budget are divided into major categories which focus on the future of the County: EDUCATION School capital is a top priority for us and for our citizens. The Blue Ribbon Commission has recommended over $100 million in capital improvements, and we must challenge ourselves to prepare for expenditures of this magnitude. We have already allocated $1 million of new revenue toward school capital projects, and want to work with the school system to earmark other funds through savings which can be used for that purpose. We have also increased the operating allocation to the system this year by over $3.2 million, which includes an average salary increase of 3.2%, funded the employees dental insurance increase, and assumed school data processing obligations and new debt, for a total additional appropriation of $4.46 million. The Blue Ribbon report was thoughtful, creative and well reasoned, and can be used as a stepping stone to making our school facilities as excellent as our programs. ECONOMIC DEVELOPMENT We must continue to actively recruit and retain businesses. We must do more to improve our imbalance of residentiaUnonresidential tax base from 86/14 to lessen the payment of services from our residents. The goal changing this ratio to 75/25 is not unrealistic, but new projects must be funded. In the upcoming fiscal year, we need $3 million spent over three years to begin work on the Glenmary site, and an additional $1 million for a project which is currennder negotiation. The more funding we put into economic development, the more return we ill see in the future. The challenge will be marketing the Valley Gateway property on 460 East. We have three years to construct two buildings at that site, or repay $.5 million in industrial access road funding. PUBLIC SAFETY Aging population, new technology and increasing juvenile crime are impacting our public safety system. We have been able to provide modern service at a reasonable price, but changes are on the horizon. Police We are recommending two additional road officers for the second half of the fiscal year, and increased overtime for the police department budget. Increased traffic and drug-related crime are being felt throughout the Roanoke Valley, and the County is no exception. Over the last five years drug-related arrests are up 230%, while traffic summonses increased 26% in 1996 alone. Our next chief will have to deal with these issues into the next century, and we must give the department the means to do so. The department's challenge in this budget is to work towards regionalization of our communications system, and to work with the City of Roanoke and Norfolk Southern on building a new regional firing range. Fire and Rescue After reviewing the requests of the department and the volunteers, we are funding three paramedic firefighter positions. Also funded from the $264,000 earmarked by the Board is new equipment. The challenge to the department is to prepare, before hiring staff or purchasing equipment, an allocation plan which can use these new positions and equipment in the most effective manner. The chief will also perform an analysis on charging for rescue calls, working toward a January 1998 implementation date. Youth Haven II Youth Haven II has been an important safety net for young women at risk since it opened in 1988. Unfortunately, the budget of $425,849 has been funded largely by grants and donations, which are no longer available, and at the current daily rate of $42, we receive only $122,000 to offset the cost. This leaves us with a difficult decision. The program is not self-supporting, and the state does not contribute, because of the County's poverty level. We would like the opportunity to fund the program for a year, and challenge the staff to look at various options. It may be possible to regionalize the program, thus using the City's poverty level as well or raise rates to cover more of the cost. Or we may have to recognize that while the program is good and works well, it is not economically feasible for the County to continue. At the same time, there is an explosion in the requirement for detention home space for boys, which should probably be addressed regionally. If we close Youth Haven II, we may have to look at a coed detention home facility. EMPLOYEE BENEFITS We have included a salary increase of 3.2% for County staff to match the school increase, with 2% as a range movement, 1.2% for merit increases. Health insurance has also increased, and employees will be asked to bear some of this cost, although we are funding the dental insurance increase. SOLID WASTE AND RECYCLING Tipping fees will increase $185,000, which has been included in this budget. We will be changing the way that we handle recycling, with an emphasis on drop-off centers throughout the County. This will provide recycling equally to all County residents at a level funding. It is time to put aside what is not working, and find ways to provide the same services in acost-effective manner. The drop-off centers will allow us to do this. SOCIAL SERVICES With welfare reform, there are many changes in this area. We will be receiving an additional $445,000 in state revenue for Social Services, which will be used for implementation of the Welfare Reform Act, including two additional positions in the department. We have been able to achieve renovation and expansion of their offices, which is badly needed, through the lease renewal process. CAPITAL IMPROVEMENT PROGRAM We have made progress with our CIP, and propose funding a variety of items in this budget. We are proposing allocating $750,000 towards this that we will not be using to renovate space for Social Services, along with $650,000 of additional funds. Recommendations include bunk room additions at fire stations with the most need, new windows at the Public Safety Center, a file storage system for the Clerk of the Circuit Court, funding for a regional firing range and $500,000 for road revenue sharing. The new windows at the Safety Center should have a energy saving payback in the range of $15,000 per year. Attached is further information on the breakdown of CIP funding. From recurring funding, we are recommending upgrading the County fleet. There are many departments which have old and potentially dangerous vehicles, and it is important that we provide proper equipment for our employees to do their jobs. The challenge to staff is to put the money where it is most useful, and to buy only as much vehicle as is needed for the purpose. This year, Dixie Caverns Landfill should be complete. (Hallelujah) This project has been a constant drain on County resources for ten years, and it will be a relief to finish it. We will also be running water and sewer to the landfill and the residents of the area when we begin work on the Glenmary site. CONCLUSION I believe that this budget is responsible and responsive to the needs and wants of the County and its citizens. This is the beginning of a new level of significance for the County as we look toward the year 2000. We welcome your suggestions and would like to incorporate any changes you wish to make in a final budget to be approved Apri122. s~ 0 G~ ~, ~~ O S.' O b~A O 00 o~ ~+ w a~ e~ €. 0 ~• i' ~i' o~ o~ w .~.,r....~~ ^^~~ ~L/ 0 Roanoke County Sources and Uses of Funds General Government Fund FY1997-98 Increased Sources of Operating/Capital Funds Revenues Revenue Increases -Economic Growth $3,937,908 Return on Investment -Economic Development Projects "On-Line" in FY1997-98 925,520 State and Federal Funding -Welfare Grants 445,000 Prior Year's Adjustments and Changes in Methodology 3,319,984 Total New Sources of Funds $8,628,412 Uses of Increased Funds Education Operating Increase 3,284,737 School Capital 1,000,000 Employees Dental Increase 26,093 Net Debt Increase -School Projects 140,287 $4,451,117 Public Safety Fire and Rescue Staffing Increases 102;046 Fire and Rescue Equipment/Apparatus Increases 327,000 Fire and Rescue Increase shared salary costs -Vinton 9,928 Fire and Rescue Clothing/Supplies -Matching funds 32,000 Fire and Rescue Operational increases 10,500 Police 2 Patrol OfFcers-salary/operating 53,300 Police Vehicle Maintenance 12,000 546,774 Community Services Economic Development West Co. Business Park -1st yr. pmt. 1,000,000 Economic Development Valley TechPark -Maintenance 9,500 Solid Waste Increased Tipping Fees 185,000 Solid Waste Maintenance-Automated Vehicles 50,000 Planning and Zoning Comprehensive Plan costs 15,000 1,259,500 Human Services Social Services Rent/Operating Increase 50,000 Social Services Welfare Reform (Corresponding revenue increase) 445,000 Library Contractual Increases -Joint Library/Automation 8,350 Youth Haven II Operating funds -reduction in state block grant 50,000 CPMT Administrative Increase 5,000 ~ Parks and Recreation Travel Assistance Program 5,000 Extension/Cont. Ed. Shared Salary Cost -Increase 4,601 Elections 5 Voting Machines-comply with statute 1800 Elections Operational Increase -Motor Voter 4,000 573,751 2 Roanoke County Sources and Uses of. Funds General Government Fund FY1997-98 Internal Services MIS MIS MIS Community Relations Community Relations Human Resources Treasurer Programmer/Analyst (2) System Software Support System Hardware/Outsourcing Support Increase in Cable TV Contribution Annual Citizen Satisfaction Survey CIRCLE Program Cashiering System -Vinton Judicial Services General District Circuit Court Transfer to Capital Facility Maintenance: Parks and Recreation General Facilities Year 2000 Implementation Vehicle Replacement-Matching Employee Benefits Average Salary Increase - 3.2% Health Insurance increase Dental Insurance increase VRS Retirement Increase VRS Life Insurance (FY97 - no premium due) Termination Pay increase Miscellaneous 1,183,484 16,451 $8,628,412 82,202 18,280 36,000 14,353 8,500 20,000 3, 000 182,335 10,250 4,750 15,000 35,000 165, 000 100,000 100,000 400,000 832,000 126,726 11,154 117,493 71,111 25,000 3 d--~ h~ ~--~ Q~ 0 ~`'~ ~ ~ ~ /'1 F+~I O r-~I ~ r ~ r--~ C~ M~ h-+~i ~^~' h+~ • • 4 \° \ \ \ \ \° \° \° \° \° \ \ \ \° \° \ \° \° \° \° \° \ \° \° ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ M Cfl M I~ ~ O O ti .-- ~ ~ M O O O~~ O O ~- ~ O ~ ~' e ~ tf) ~ N~ N~ N O r N r CO ~ O ~~ (V S O N CM ~ ~ ~ t ti U ++ m -a N O a O a ~ ~ ~ = r ~ ~ ~ ~ _ ~ as a U ~ m .a as C d Q ti G1 CC 07 r LL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ N M O M .-. f~ O O O O O O O O O O O O O (D O O ~ CO O ~ to d 67 0 0 0 0 0 0 0 0 0 0 0 0 O CO In 0 M~ O ~ ~ q1 N ~ ~j ~ ~ Ln O ~ O O O ~ ~ to 00 ~ N CD CO M Ln N 00 V' R M O O Ln 0~~ r- ~ ~ N N CO I~ N~ I~ ~ a) ~ L N to N ~ ~ to r N ~ O V V ~j r ~ ~ ~ 0 ~} b4 fA ~ ~,, 00 d ~ Q, ~ CA ~ m LL a y ti ~ ~ CO y 'a 07 Q m L}L. 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V1 O O .~ O a E `~ ~ U N +' a ~- ~ O O N (0 -a a~ ~ 5 c ~ ~ ~ a`. rn E ~ I~ rn •°~ ~ ~ c ti .~ . a ~ E ° a` ~ v ~ ~ ~ a`~i rn c a .~ m a ca U_ C ~ O O d U 7 ~ O N N d ~, ~ U LL ~ C ~ C f0 ~ d ~ ~ N .Q ~ ~ O O •c ~ .C Q Cn C ~ ~ ~ ~ ~ ~ ~ Q N U N O ~ O ~i 5 U > U ~ 13 O O O r Ef3 .= N ~ ~ ~ (B N ~+ ~ N O _ `U ~ c N ~ '~ Y O O O N O N O p ~ ~ ~~~- a~ cn o o ~ ~~~~ cn _ ~ ~ U ~ ~ Q (t3 N ~ (6 U U ~ ~ ~ ~ ~ ~ Q N ~ ~ ~ ~ O ~ N o :2 U ~ ~ ~ ~ ~ •~ .~ ._ O ~ O N U ~ ~ N N ~ •O ~ ~ N Q ~ '~ O C C ~ ~ ~ ~ o O ~ O d' N (B O ~ ~ ~ N N O (0 Vi O (6 ~ O O ~+ .U N ~' Qc N ~ ~ N ~ Q"t3 ~~~;~~~; -SEE •~ ~ ~ ~ ~ ~ ~ cB c~ ~- ~ ai ~ m L •~ 0 0 Q~3•°~~n~ Q~~ Q C O p L~ +I' *~ C~ ~ O Z C .Q ~ p C O -a ~ O O ~ N +Q ~ C •~ •~ ~ U ~ fB ~ ~ _ ~ C v-- ~ +: ~ ~ ~ ~ ~ ~~ N O ~ ~-~. c Q ~ vii o ~U. c'`'n ~~ ~ ~ ~ ~ m ~ ~ c ~ ~ ~ ~ ~ o ~ o c o N O V~~~ ~, L N O U ~ O C N C~ ~~ U O ~ O O O ~ N `~ O N O ~ ~ ~ ~ ~ Q ~ N~ C ~ N~ N~ N~ ~ ~ II ~ Q. O~ O~ O N u ~ Q~ "p ~ c ~ ~ ~ ~ U li -a ~ ~ a~ U U ~ Q N ~ . 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J p O ( ~ i t \° " =~ M ~ ~ ~ _ 16 ~~ \~ ~____ ~~~ /' r~ r ~~ ~~ \ ?~~\ ~*'~ County of Roanoke Requested /Approved Positions FY"1997-]998 Deparlnierua! Request' Proposed Number of Position * Oper/Cap Total > -Approved aApproved DepaYtment /Position Tide.. Positions Costs ' Costs Costs Positions Costs Police Crime Analyst 1 $37,920 $37,920 1 $0 ~'~ Uniform Officer 5 157,331 182,858 340,189 2 74,660 ni Sergeant I 40,473 36,568 77,041 Sheriff Court Bailiff 6 181,455 15,648 197,103 Correction Officer 7 211,697 16,954 228,651 Fire & Rescue Lieutenant 1 34,671 2,300 36,971 Paramedic/Firefighter 2 66,242 4,600 70,842 2 70,842 Firefighter/EMT 2 57,808 4,600 62,408 1 31,204 Social Services Employment Service Worker 2 60,484 60,484 2 60,484 I'~ E-911 Center Emergency Medical Dispatcher 6 167,000 167,000 VPI Extension Program Support Technician 1 23,169 1,100 24,269 Library Development Specialist 1 31,647 31,647 Engineering and Inspections Motor Equipment Operator I 1 22,113 22,113 Planning & Zoning Associate Planner 1 36,984 36,984 Total 37 $1,128,994 $264,628 $1,393,622 8 $237,190 NOTES: "` Position Costs include cost of Salary, FICA, VRS, and Health and Dental insurance (at single rate). (1) Both the Funding and the Position for the Crime Analyst are the result of a reallocation of existing resources. This position will not increase the authorized position count or require additional funding. (2) A half year of funding for two uniform officers is proposed. One-half the vehicle costs will be included in this year's allocation. The Police Department will fund the additional one-half cost of the two new vehicles within the existing budget allocation. (3) Funding for the Employment Service Workers is 100% reimbursable by the state. This proposal will increase the authorized position count, but does not require additional local funds. 4/7197 3:55 PM M:IFINANCEIBUDGEIIbook-wk\97NEWPOS.XLS 17 X 2 m m m 3 0 a m a a E N N d d ~ O V O ~ ~ ~ ~ C v LL 7 ~ U o- d 3 as z 0 0 O O O 0 0 0 O O~ N 0 0 0 0 00 0 X 0 0 0 0 d O O O ~ CO t0 O _ 0 ~ N ~ ~ C d 'C ~ 0 0 N ~ r ~ CO ~ m Q ~ C 3 d d m v C m 00 0 O r-NOO M O O N N 0000 V ~ ~ 3 C z ~ 3 d' O ~t O O O O O O O I~ O O O CA M O O r In 0 ~ O O O O CO Cfl O to O CO O 00 ~ O (`~ CA M O M O O O O M M O ~- f~ f~ r~ 00 O CO (`~ N N V 00 O N O N O M N N N 00 N CO O O _ ~ ~ N N O ~ N V W~ .- N f~ ~ N ~ ('7 M ~ ~ " O F- U c ~ a~ m a~ a~ a~ ~ m ~ a~ a~ a~ a~ a~ a~ ~ a~ o f ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ d m cu a m n m m m m Qaa- m a ca m cu m ca m m an a aan - nz n Z ~ ~ a> a> . a~ a~ m a~ ~ ~ . a~ m a> a~ a~ ~ ~ . ~ ~ ~~ 0' ~~o!~ D! ~D! ~ ~~~~ ~ m w .Q y ~ N N V' ~ ~ N ~ ~ ~ N •'- N Ln N ~ r- N ~ •'- d z 0 w ~. w 'C N d 41 ~+ ~ 0) 0) X X ^ V U U C v ~ C N ~ ~ G1 ~ d L .C C Q C1 a N T C C . Q ~ . ^ 0) N ~ OS O N H ~ C Y ~ ~ > O~ y ~- U U U Y v a> ~, >, ~ ~ rn a> v N (~ m V ~ U~_ = y N d d D.. m N .0.. d ~ ~ ~ C t6 N d C O ~`~^ C ^ ~ Q) O O O U m ! ~ 1 N rn~ ~~- H ~ ~~^ ~ ^ ~ ~~ H H p^ ~ c , ~ ~ ~ d ~ i0 N V' N N 1- ~ O C j ` f6 C y N ~ ~ ~ _ ~'- f6 ~ Q d' fn V V! 0- M ~ ~ ~ d' ^ .~ LL U O C !6 G _ C1 C ~ y i L C . a ~ C7 w ii C9 a 18 J X 2 w m m Y 3 °o a a~ o~ e N N d 7 C' d ~ ~ 0 V w-. _ ~ O d ~ ~ ~ ~ C v LL ~ ~ O U Q- d 3 as z 0 00 0 0 0 00000 0 ao ~, o co m 0 00000 0 t~ y f0 M O O 0 0 0 0 0 0 ~ "'' 'O ~ M ~ ~ O ~ O 67 ~ ~ f~ 00 'a 7 N N N 'V' CO N N N ~A ~ p m Q ~ 3 d ~ o' ~a ~ .c ~ E C m E N O ~ O N ~ ~ ~ ~ ~ ~ N ~ ~ C Z ~ 3 0 0 0 o M o 0 0 0 0 0 0 ti N CO O 00 ~ O 00000 0 P .- ~- O N 00 O 0 0 0 0 0 0 O M 00 ~ In N O OOO ~ti f~ O ~ ..+ CO N ~ - ~ N V' ~- t0 N N N ~ N ,,,, N O ~ U M ~ ~ ~ N ~ c m U U U U U U U U U Q E co 3 m co m m m co m m 3 v a~ ~ ~ - ~ n ~ a z ~ ~ Z m i a i a i a i a i a i a~ a ~a d w .a ~ ~ O .-- N r N r ~- .- ~ r to ~ ~ ~ z ~ C N ~ O C N •` 7 a ~ Q a c v ,~ E ~ m N 0 C ~ L U ~C 3 > d N ~ V T G a ~ F- o ~ d `` c o N V S d N N~ W ~ U 47 ~ E Y V~ '7 .L ~ N N ~ '~ ~ ~ 7 U X ~ ~ ~ U U w Q m L a ~~ p ` v ~ v m m d H es y m ~ ~ ~ a p U - p a ~' F E ~'~ 'o 'o w ~ ~ ~ ~ NF- =vF- ~ ~ ~daa W v ~ U .=~~M.- ~ m O a`~i t :r O o a ~ ~n ~ H 19 County of Roanoke Contributions to Human Service Agencies FY 1997-98 Requests 1994-95 1995-96 1996-97 1997-98 1997-98 Human Service Agency Actual Actual Budget Request Proposed Adult Care Center of the Roanoke Valley $5,000 $5,000 $7,000 $12,480 $7,000 Association for Retarded Citizens (ARC) 10,000 10,000 10,000 66,623 10,000 Bethany Hall 500 500 500 500 500 Big Brothers and Big Sisters of Roanoke Valley 0 0 2,500 2,500 2,500 Bradley Free Clinic 6,500 6,500 6,500 6,500 6,500 Child Abuse Prevention Council of Roanoke Valley 3,500 3,500 3,500 3,750 3,500 Child Health Investment Partnership (CHIP) 16,660 16,660 16,660 21,600 21,600 Conflict Resolution Center, Inc. 0 0 0 3,000 0 Council of Community Services- Information and Referral Center 3,000 3,000 3,000 6,791 3,000 Court Appointed Special Advocate (CASA) 1,053 1,053 2,000 5,000 2,000 Family Service of the Roanoke Valley 3,000 3,000 4,000 4,500 4,000 Fifth District Employment & Training Consortium 3,000 3,000 3,500 6,486 3,500 4H Camp 2,500 2,500 2,500 2,500 2,500 Goodwill Industries Tinker Mountain 5,000 5,000 5,000 8,125 5,000 League of Older Americans (LOA) 12,500 12,500 13,750 22,411 13,750 Literacy Volunteer Program 0 0 1,000 1,000 1,000 National Multiple Sclerosis Society 0 0 0 800 0 On Our Own of Roanoke Valley 0 0 0 81 0 Presbyterian Community Center 0 0 0 2,000 0 Roanoke Area Ministries 2,000 2,000 2,000 2,500 2,000 Roanoke Valley Drug and Alcohol Abuse Council 0 0 1,000 2,000 1,000 Roanoke Valley Speech & Hearing Center 500 500 1,000 1,000 1,000 The Salvation Army 2,500 2,000 2,000 3,000 2,000 TRUST 5,500 5,500 5,500 6,000 5,500 Total Contributions $82,713 $82,213 $92,910 $191,147 $97,850 BOOK-WK\B-CONTRLXLS Human Services 20 County of Roanoke Contributions to Social Service and Cultural Agencies FY 1997-98 Requests 1994-95 1995-96 1996-97 1997-98 1997-98 SociaUCultural Agency Actual Actual Budget Request Proposed Health and Social Services Blue Ridge Community Services $79,332 $79,332 $79,332 $109,333 $79,332 TAP 25,000 25,000 30,000 31,910 30,000 TAP-Transitional Living Center 15,000 15,000 17,500 18,348 17,500 $119,332 $119,332 $126,832 $159,591 $126,832 Cultural Enrichment /Tourism Alonzo Stagg Bowl $2,500 $2,500 $2,500 $4,000 $2,500 Art Museum of Western Virginia 1,000 2,000 2,000 10,000 2,000 Arts Council of the Blue Ridge 3,000 3,000 3,000 4,000 3,000 Center in the Squaze 30,000 50,000 50,000 75,000 50,000 Explore (The River Foundation) 100,000 150,000 160,000 200,000 160,000 Julian Stanley Wise Museum(25,000/yr. for 3 yrs.) 0 0 12,500 25,000 12,500 Mill Mountain Theatre 8,500 8,500 8,500 10,000 8,500 Mill Mountain Zoo: Operating 4,000 6,000 8,000 12,000 8,000 Capital 0 10,000 10,000 42,000 10,000 Sister-City Pavilion 10,000 10,000 0 0 0 Opera Roanoke 0 0 0 1,050 0 Roanoke Arts Commission Art Show 500 0 0 500 0 Roanoke Symphony 7,500 7,500 7,500 10,000 7,500 Roanoke Valley History Museum 6,450 6,350 7,500 12,000 7,500 Salem Museum /Salem Historical Society 0 0 0 1,000 0 Science Museum: Operating 10,000 25,000 25,000 50,000 25,000 Capital 0 20,000 20,000 100,000 20,000 Transportation Museum: Operating 10,000 10,000 10,000 15,000 10,000 Capital 0 0 2,000 10,000 2,000 Vinton Dogwood Festival 500 500 500 500 500 $193,950 $311,350 $329,000 $582,050 $329,000 Other League of Women Voters 275 275 300 n/a Ms. Virginia Senior Citizen Pageant 0 100 100 100 100 Miss Virginia Pageant 500 500 500 500 500 National D-Day Memorial Foundation ($25,000/year for 10 yeazs) 0 0 10,000 25,000 25,000 OUTLOOK Downtown Roanoke 0 0 1,000 5,000 1,000 Roanoke Valley Greenways Coordinator 0 0 21,600 19,800 19,800 VA Western Community College Scholarship Fund 5,433 5,274 5,339 5,338 5,338 Construction Student Activities Center-3rd yr. 13,527 13,527 13,527 0 0 Site Development -Water Retention and Facility and Parking Improvements 0 66,379 0 53,903 0 $19,735 $86,055 $52,366 $109,641 $51,738 Total Contributions "" $333,017 $516,737 $508,198 $851,282 $507,570 book-wk\ B-CONTRLXLS Social & Cultural 21 County of Roanoke Dues and Per Capita Allocations FY 1997-98 Requests 1994-95 1995-96 1996-97 1997-98 1997-98 Agency Actual Actual Budget Request Proposed Blue Ridge Region $3,000 $0 $0 $0 $0 Blue Ridge Soil and Conservation District 1,000 1,000 1,250 1,500 1,250 Convention and Visitors Bureau -Operating 107,500 107,500 107,500 125,000 107,500 Economic Development Partnership 107,500 107,500 107,500 107,500 107,500 Fifth Planning District Commission 21,500 21,900 29,160 29,654 29,654 National Association of Counties 1,557 1,557 1,557 1,557 1,557 National Civic League 200 200 200 200 200 Roanoke Regional Chamber of Commerce 2,500 2,500 2,500 2,500 2,500 Salem/Roanoke County Chamber of Commerce 6,000 6,000 6,000 6,000 6,000 Roanoke Valley Sister Cities 0 0 0 3,000 0 Tour Dupont 5,000 5,000 7,500 0 0 The Urban Partnership 0 0 0 5,000 0 Vinton Chamber of Commerce 100 100 100 100 100 Virginia Amateur Sports 30,000 35,000 35,000 45,000 35,000 Virginia Association of Counties 11,900 13,855 13,855 13,940 13,940 Virginia Institute of Government 0 5,000 0 5,000 0 Virginia Municipal League 14,301 15,245 16,006 16,806 16,806 Total $312,058 $322,357 $328,128 $362,757 $322,007 book-wk\ B-CONTRI.XLS Dues & Per Capita 22 ^. a a~ m 0 s. a '~ ,~~ ~, ,,,. a~ v~ s° as 23 Capital Improvement Program Funded Items FY 1997-98 CIP Projects Funded in General Operations: Engineeringand Inspections Cost FY 1997-98 County Wide Road Improvements $500,000 Geographic Information System -- Phase I 170,000 Planning and Zonino Neighborhood Incentive Fund -- Hollins 30,000 Subtotal Projects Funded with Operating Funds 700,000 CIP Projects Funded Using Existing Capital Funds: Fire and Rescue Bunk Room Additions -- Hollins & Ft. Lewis 330,000 Clearbrook Public Safety Building Renovations -Initial Phase 20,000 Clerk of the Circuit Court Expand File Storage Area 33,500 Building Maintenance Window Replacement at Public Safety Building 94,000 Police Police Firing Range (Year 1 of 3 year committment) 50,000 Library Continued Implementation of County-wide Internet/Reference Access 14,000 Communications Joint County/City Radio Communications System 208,500 Subtotal Projects Funded with Capital Funds 750,000 Total C!P Projects. Funded $1,450,000. m:\proposed\PROPCAP 1.XLS 24 a~ ..~ s. 0 ~. s~ a o~ o~ .~ ~~ 0 • ~!~ ~~~-'1 ~~ 25 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Beginning Balance at July 1, 1996 (unaudited) $7,176,332 7.92% Add to Fund Balance from 1995-96 operations 1,440,559 Revised beginning balance at July 1, 1996 (audited) 8,616,891 Oct 8,1996 Public -Private Partnership (250,000) Nov 19,1996 Valley Gateway Project (599,250) Jan 28, 1997 Kroger Project (460,083) Jan 28, 1997 Kroger Project - IDA (450,000) Feb 11, 1997 Year 2000 - 2 positions (31,850) March 11, 1997 Glenn -Mary property -Option and site analysis (80,000) Balance at Apri18, 1997 $6,745,708 7.45% Changes below this line are for information and planning purposes only. Balance from above $6,745,708 Recommended increase in 1996-97 budgeted revenues based upon 6 month review 3,355,509 Reserve for R.R. Donnelly -Phase II (570,000) Reserve for Valley Gateway sewer extension (150,000) Potential Liability (400,000) $8,981,217 9.92% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1996-97 General Fund Revenues $90,565,107 6.25% of General Fund Revenues $5,660,319 Respectfully Submitted, Diane D. Hyatt Director of Finance M: \Finance\Common\B oard\Gen96. WK4 26 CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1996 (unaudited) $648,413.00 (Includes final payment from City of Salem which was received in June 1996) Sale of surplus equipment during 1995-96 46,093.00 Amount added from 1995-96 operations per rollover policy 368,480.00 Revised beginning balance at July 1, 1996 (audited) 1,062,986.00 January 14, 1997 Revised rollover amount 50,057.00 Balance at Apri18, 1997 $1,113,043.00 Respectfully Submitted, Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap96. WK4 27 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 1997 RESOLUTION 040897-9 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session • ~, (Tax Map Numbers Corrected 5/12197) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 8, 1997 ORDINANCE 040897-10 TO CHANGE THE ZONING CLASSIFICATION OF A 11.05-ACRE TRACT OF REAL ESTATE LOCATED ON THE SOUTH SIDE OF ELECTRIC ROAD BETWEEN MCVITTY ROAD (SR 1662) AND ELECTRIC ROAD (TAX MAP NOS. 76.16-2-2, 3, 4, 5) IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF R-3 WITH CONDITIONS UPON THE APPLICATION OF RADFORD & COMPANY WHEREAS, the first reading of this ordinance was held on January 28, 1997, and the second reading and public hearing were held February 25, 1997; and continued to March 11, 1997; and continued to April 8, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on February 4, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 11.05 acres, as described herein, and located on the south side of Electric Road between McVitty Road (SR 1662) and Electric Road, (Tax Map Numbers 76.16-2-2, 3, 4, 5) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of R-1, Windsor Hills District, to the zoning classification of R-3, Medium Density Multi-Family Residential District. 2. That this action is taken upon the application of Radford & Company. 3. That the owners of the property, Lloyd J. Lazarus and Lee W. Lazarus, have 1 voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) That the property will be developed in substantial conformity with the concept plan for McVitty Forest prepared by Lumsden Associates under date of March 13, 1997. (2) That the development will be limited to ninety-six (96) residential condominium units. (3) That the developer will grant a storm water maintenance easement along Mudlick Creek for a potential regional storm water management facility. The easement will include the area within the 100-year floodway of Mudlick Creek, of the property being rezoned, as established by the Federal Emergency Management Agency's Flood Insurance Study dated October 15, 1993. Said easements will be defined and dedicated at the time of site plan review. (4) That on-site storm water retention pond shown on the concept plan shall be moved outside the flood plain area if such is feasible according to normal engineering standards. The relocation shall not be required if it conflicts with the development in accordance with the concept plan. (5) That the Developer will grant a variable greenway easement on the east side of Mudlick Creek, extending from the center of the creek to the toe of any fill slope or 50', whichever is less, providing a minimum greenway easement of 30'. A thirty (30) foot greenway easement adjacent to Route 419 shall be 2 granted for future greenway development. The defined greenway easement adjacent to Route 419 may be, as determined by the Developer, inclusive of the front setback area as required by Section 30-45-3 (B) of the Roanoke County Zoning Ordinance. Said easements will be defined and dedicated at the time of site plan review. (6) Vegetative landscaping shall be placed on site in those areas adjoining residential properties. If all adjoining property owners concur in writing, a fence shall be constructed along the property line between the subject property and the adjoining residential properties. If such fence is constructed, the same shall be maintained by the Homeowner's Association of the condominium. Language to such effect shall be included in the Declaration of Covenants, Conditions and Restrictions affecting the condominium development. 4. That said real estate is more fully described as follows: BEGINNING at corner#1, said point being the corner common to said 11.05 acres and the westerly boundary of Crestwood Park, as recorded in Plat Book 3, page 214 in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, said corner also lying on the southerly right-of-way line of Virginia Primary Route 419; thence along the line common to said 11.05 acres and said Crestwood Park the following courses and distances, S. 41 deg. 40' 00" W. 151.44 feet to corner #2; thence S. 06 deg. 18' 00" W. 209.98 feet to corner #3; thence S. 11 deg. 47' 00" E. 108.98 feet to corner #4; thence S. 73 deg. 36' 00" W. 206.43 feet to corner #5; thence S. 82 deg. 35' 00" W. 99.20 feet to corner #6; thence N. 78 deg. 41' 00" W. 133.00 feet to corner #7; thence S. 52 deg. 55' 00" W. 133.49 feet to corner #8; said comer #8 being the corner common to said herein described parcel and said Crestwood Park, said corner also lying on the northerly right-of-way line of McVitty Road (Route #1682); thence along the line common to said herein described parcel and McVitty Road the following courses and distances: N. 56 deg. 21' 18" W. 84.94 feet to corner #9; thence N. 65 deg. 27' 00" W. 274.50 feet to corner #10; thence N. 57 deg. 54' 00" W. 37.12 feet to corner #10A; thence along a proposed zoning 3 line the following 2 courses and distances: N. 38 deg. 21' 14" E. 181.27 feet to corner #10B; thence N. 21 deg. 38' 46" W. 230.00 feet to corner #16; said corner #16 being the corner common to said herein described property and the property of Roger D. Dixon as recorded in the aforesaid Clerk's Office in Deed Book 1421, page 1051; thence along the line common to said herein described parcel and said Roger Dixon property the following 2 courses and distances: N. 21 deg. 38' 46" W. 130.77 feet to corner #17; thence N. 13 deg. 05' 14" E. 65.63 feet to corner #18; said corner #18 lying on the southerly right-of-way line of Virginia Primary Route 419; thence along the line common to said herein described parcel and Virginia Route 419, S.80 deg. 22' 40" E. 1006.51 feet to the point of Beginning and containing a computed acreage of 11.05 acres. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Eddy to adopt the ordinance and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens NAYS: Supervisors Harrison, Johnson A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 4 .. II a j ~ ~ ~ ~ h W z~ ' I I %I I 3 c ~~ e 3 8 ' I ! I ! I ! /'~ 1 1 1 ~ 1/ l i I i( i t 1 1 / // vln S ~' p Offa? c.i~ ~ I i i ~ ~ ~ ~ 1 -mw ~_ S~ ~ / p ~ ~ 3 0^ I k v~~l I I, ~' I 1 , i i~ i N 'rD~ 9 ~ ,~,t ~,~9~a'il~y`0 `\ ~ ,~~ W / ! e - ~ " o / / / al'y~- - / I 11 I / 1 I I ~ y~y~ ~9P __ ss ~~ ~' ~~ j ~ ~ I / \ ~~~1 4i ~ I / 1 i I ~ '~ o.S3 •/ \4 Y / _ 1 \ i _ 1 - ~ ,~---,.~ i 1 l QQ 1 ~ ~ ~ 1 III . ~ ~` - ~ A3 , ai -~ ~~; lU -~ _ I I y / w , ' 1 , \ ~oX ,% , e I , 11 / _ a ~ /~~ ° / ~, / ~ . 2 ~ 1 ~ / / /i 3 / ( .9V s LL z _ i ~ • ~ '~ i / µ ---- --- / 1 ~ xLL ~ Y~~ / rj r ~ / \_ a~, ~ ~ ~ / ~\ ~~-_ / ~~~ ~ .. ~ p3 ~o" I PETITIONER: Radford and Company CASE NUMBER: 3-2/97 Planning Commission Hearing Date: April 1, 1997 Board of Supervisors Hearing Date: April 8, 1997 A. REQUEST Petition of Radford & company to rezone 11.05 acres from R-1 to R-3 to construct residential condominiums, located south side of Electric Road between McVitty Road (SR 1662) and Electric Road, Windsor Hills Magisterial District B. CITIZEN COMMENTS T. Howard Noel spoke opposing the request citing increased traffic, narrowness of the road, and general safety concems. He said it was irresponsible for the County to install the McVitty traffic signal before McVitty was improved. Ed Murray told the Commission that although $500,000 has been designated in FY97/98 for engineering and acquisition for the McVitty improvements, these funds will not be appropriated until July 1st, 1997. He asked what will happen if funding is not appropriated. Paul Bell spoke as a resident of Cresthill Subdivision, citing drainage concerns for downstream properties. He indicated the county was spot zoning this property, and was pushing the rezoning down the throats of the residents. C. SUMMARY OF COMMISSION DISCUSSION AI Thomason and Martha Hooker said that the original plan was a good plan and that the addition of the McVitty access improves the plan by improving the circulation options for the residents. Don Witt said that the density proposed and low trip generation estimates are positive aspects of the proposal. D. PROFFERED CONDITIONS Minor modifications to the original proffers have been made by the landowner. These changes involve changing the date on the submitted concept plan, and deleting the prohibition on access to McVitty. All other proffers pertaining to stormwater management facilities and easements, greenway easements, and vegetative screening/fencing and buffering remain unchanged. E. COMMISSION ACTION(S) Mr Thomason moved to recommend approval of the request with the revised proffers. The motion carried with the following roll call vote: AYES: Thomason, Hooker, Witt, Robinson, Ross NAYS: None ABSENT: None ~- i F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: X Concept Plan _ Vicinity Map X Staff Report _ Other ;7 ,-`~; ,s-r' Terrance H ington, cretary Roanoke ounty Planning Commission I'~, " MEMORANDUM DATE: March 27, 1997 TO: Planning Commission FROM: Janet Scheid, Planner RE: Radford Rezoning Petition Since you reviewed and recommended approval of this rezoning petition on February 4, 1997 the petitioner has added a second entrance to the proposed condominium complex. This second entrance road would be a private road, built by the developer and maintained by the Homeowner's Association. Due to the significance of this concept plan change the Board of Supervisors has requested that the Planning Commission reevaluate the proposal and send forth a new recommendation. The Board will rehear this petition on April 8, 1997. IMPACTS OF PROPOSED CONCEPT PLAN REVISION The proposed entrance on McVitty Road will allow north bound Rt. 419 traffic to utilize the existing signal at McVitty and Rt. 419. This new entrance as well as the proposed entrance on Rt. 419 will need approval from the Virginia Department of Transportation. The McVitty Road entrance is proposed outside of the floodway of Mudlick Creek so should not adversely affect flooding in the area. Sight distance appears to be feasible in both directions of the proposed entrance but is better to the right than to the left. The proposed second entrance not only facilitates turning movements for the future residents of this proposed residential development but improves traffic circulation for fire and rescue emergency response. The Fire and Rescue Department has stated that this proposed access on McVitty would probably be their primary access point to serve this residential community due to its proximity to the Fire Station on Old Cave Spring Road. STATUS OF MCVITTY ROAD ON COUNTY SI% YEAR PLAN McVitty Road is currently #8 on the Six Year Road Plan and is projected to receive approximatley $500,000 in FY 97-98 for preliminary engineering and right-of-way acquisition. Plans for this proposed entrance, if approved, will need to be coordinated with VDOT. . ~ F'~ -~ TRAFFIC COIINT3 The petitioner conducted a traffic count at the existing Glen Condominiums on Thursday, March 20 and Friday, March 21. The Glen is a very similar development, 2 and 3 bedroom units, but consists of 60 units rather than the 96 proposed on the Lazarus property. In the staff report I prepared for you in February I stated, based on the Institute of Traffic Engineers analysis, that the proposed use would generate an additional 700-800 vehicle trips per day. The results of the petitioner's traffic count, adjusted upwards for the larger number of residential units proposed at the Lazarus site, would indicate figures closer to 290-350 vehicle trips per day. The petitioners analysis is attached for your review. COMMUNITY MEETING A second community meeting to review this proposed project was held on Monday, March 24. Approximately 11 citizens attended. Several spoke in favor of the entrance, and several expressed concerns because of the narrowness of McVitty and the high traffic volumes on the road since the installation of the Route 419/McVitty signal light. Everyone agreed, that the opening of the Harris Teeter store on Rt. 221 is likely to result in more traffic on McVitty. Also, there was consensus that if access was provided to McVitty, the County should attempt to accelerate the improvements to McVitty as proposed in the Six-Year Plan. L • ENGINEERING AND rNSPECTIONS DEPARTMENT 772-2080 MEMORANDUM TO: Terry Harrington Planning & Zoning FROM: George Simpson . ~~~/~ Engineering & Inspections DATE: March 19, 1997 SUBJ: Radford Rezoning ~- i As requested in your memo of 03/18/97, we would offer the following comments with respect to the revised site plan; a. both entrances will have to be approved by VDOT, • b. the proposed entrance at McVitty is proposed to be outside of the floodway of Mudlick Creek which should not adversely affect flooding in that area, c. the proposed entrance at McVitty should be reviewed to ensure the appropriate sight distance, but appears to be at the most feasible location, d. providing the second entrance improves traffic circulation and fire and emergency response, and e. McVitty Road is no. 8 on the County Six Year Road Construction Plan and is projected to receive approximately $500,000 in FY 97-98 for preliminary engineering and right-of-way acquisition. Plans should be carefully coordinated with VDOT to accommodate future improvements and traffic patterns. f. The second entrance will allow north bound 419 traffic to utilize the existing signal at McVitty and Rte. 419, and should discourage left turns onto Rte. 419 from the proposed development. Please advise if you have questions or need additional information. pc: Arnold Covey Development Review • ~ aoa,rvo~- , o L ~. .p Z 2 J .a ~e 1838 C~~~xxr~ ~a~ ~~xxY~a.~.~e FIRE AND RESCUE DEPARTMENT TO: Terry Harrington FROM: Joey Sturffi ~} ` J DATE: March 21, 1997 ~' 1 RICHARD E. BURCH, JR. CHIEF SUBJECT: Radford Rezoning I have been asked by Chief Burch to review the Radford rezoning request for the area of Electric Road and McVitty Road. If I understand this correctly, the second access is suggested to be on McVitty, just south of the bridge. Fire and Rescue does support this as it will allow us not only another access but will probably be our primary access in emergency situations. As you know the Fire Station is located on Old Cave Spring Road which would allow easy access, units from the rescue building on Valley Forge would be able to enter without attempting a "U" turn on Electric. We would urge you to maintain a good visual onto McVitty since this is near the turns. Please contact me if you have any further questions of our department, we will assist as we can to expedite this project for you. c: Chief Burch • 3568 PETERS CREEK ROAD NW ROANOKE, VA 24019 • (540) 561-8100 FAX TELEPHONE (540) 561 -8108 ® Recyded Paper GLEN HEATHER DRIVE AT ENTRANCE TO THE GLEN CONDOMINIUMS • MARCH 20,1997 TRAFFIC COUNT MARCH 21,1997 IN OUT IN vu i 7 AM 8 AM ~, 10 6 12 9 AM 9 13 6 12 10 AM 5 10 7 10 11 AM 7 13 10 8 12 NOON 18 8 7 11 1 PM 7 13 7 8 2 PM 7 22 13 13 3 PM 16 14 8 11 4 PM 21 5 9 8 5 PM 12 10 10 5 6 PM 16 10 15 6 7 PM 10 9 7 6 -Zi - i ,6~fd TOTAL 128 137 105 110 _ DAILY TOTALS 265 215 - ~. ~'HE GLEN CONDOMINIUMS CONSIST OF A TOTAL OF 60 LIVING UNITS 2 AND 3 BEDROOM /WITH UNDERGROUND PARKING FOR ALL OWNERS U ~.~ • ~ ~ F1- - Z~~ v i• ~o _o~ ~ O 4v i!1 Fg~^~ ~ J '~ ~ U /\ \ / v ~`~ ~ -~~~.. ~ r ~ \\~ ` ~ ~ / -~\ ~ / ,- -~-~ ~~ ~~~ ~ / \\\~~ 3 ~ \~~ ~ U ._ \ M1 \~ `~ ~~ ~ m A R I u U s 0. _z ~~: Fwi ¢x~ U}; O U ~ V]=i d/. _ ~' '~ s' ~ m' ~ =i L V a - ~~ I I • / '- a ~ -~;~~ A J. l d~ \ u J(V ~ /~ J Cn ~ i ~ /. J ~G I'~ AMENDED PROFFERS TO THE ZONING APPLICATION OF RADFORD & COMPANY 1. That the property will be developed in substantial conformity with the concept plan for McVitty Forest prepared by Lumsden Associates under date of March 13, 1997. 2. That the development will be limited to ninety six (96) residential condominium units. 3. That the developer will grant a stormwater maintenance easement along Mudlick Creek for a potential regional stormwater management facility. The easement will include the area within the 100 year floodway of Mudlick Creek on the property rezoned as established by the Federal Emergency Management Agency's Flood Insurance Study dated October 15, 1993. Said easements will be defined and dedicated at the time of site plan review. 4. That on-site stormwater retention pond shown on the concept plan shall be moved outside the flood plain area if such is feasible according to normal engineering standards. The relocation shall not be required if it conflicts with the development in accordance with the concept plan. 5. That the Developer will grant a variable greenway easement on the east side of Mudlick Creek, extending from the center of the creek to the toe of any fill slope or 50', whichever is less; provided, however, that said easement will be a minimum of thirty feet. A thirty (30) foot greenway easement adjacent to Route 419 shall be granted for future greenway development. The defined greenway easement adjacent to Route 419 may be, as determined by the Developer, inclusive of the front setback area as F,~. ~"" required by Section 30-45-3 (B) of the Roanoke County Zoning Ordinance. Said easements will be defined and dedicated at the time of site plan review. 6. Vegetative landscaping shall be placed on site in those areas adjoining residential properties. If all adjoining property owners concur in writing, a fence shall be constructed along the property line between the subject property and the adjoining residential properties. If such fence is constructed, the same shall be maintained by the Homeowner's Association of the condominium. Language to such effect shall be included in the Declaration of Covenants, Conditions and Restrictions affecting the condominium development. Date: April 1, 1997 RAD ~, rnMpArrv Z:\WP50\LISA\RADFORD.PRO:laf04/02/97 ~- i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 8, 1997 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 11.05-ACRE TRACT OF REAL ESTATE LOCATED ON THE SOUTH SIDE OF ELECTRIC ROAD BETWEEN MCVITTY ROAD (SR 1662) AND ELECTRIC ROAD (TAX MAP NOS. 76.16-2, 3, 4, 5) IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF R-3 WITH CONDITIONS UPON THE APPLICATION OF RADFORD & COMPANY WHEREAS, the first reading of this ordinance was held on January 28, 1997, and the second reading and public hearing were held February 25, 1997; and continued to March 11, 1997; and continued to April 8, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on February 4, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 11.05 acres, as described herein, and located on the south side of Electric Road between McVitty Road (SR 1662) and Electric Road, (Tax Map Numbers 76.16-2, 3, 4, 5) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of R-1, Windsor Hills District, to the zoning classification of R-3, Medium Density Multi-Family Residential District. 2. That this action is taken upon the application of Radford & Company. 1 \""' 3. That the owners of the property, Lloyd J. Lazarus and Lee W. Lazarus, have voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) That the property will be developed in substantial conformity with the concept plan for McVitty Forest prepared by Lumsden Associates under date of March 13, 1997. (2) That the development will be limited to ninety-six (96) residential condominium units. (3) That the developer will grant a storm water maintenance easement along Mudlick Creek for a potential regional storm water management facility. The easement will include the area within the 100-year floodway of Mudlick Creek, of the property being rezoned, as established by the Federal Emergency Management Agency's Flood Insurance Study dated October 15, 1993. Said easements will be defined and dedicated at the time of site plan review. (4) That on-site storm water retention pond shown on the concept plan shall be moved outside the flood plain area if such is feasible according to normal engineering standards. The relocation shall not be required if it conflicts with the development in accordance with the concept plan. (5) That the Developer will grant a variable greenway easement on the east side of Mudlick Creek, extending from the center of the creek to the toe of any fill slope ~- i or 50', whichever is less, providing a minimum greenway easement of 30'. A thirty (30) foot greenway easement adjacent to Route 419 shall be granted for future greenway development. The defined greenway easement adjacent to Route 419 may be, as determined by the Developer, inclusive of the front setback area as required by Section 30-45-3 (B) of the Roanoke County Zoning Ordinance. Said easements will be defined and dedicated at the time of site plan review. (6) Vegetative landscaping shall be placed on site in those areas adjoining residential properties. If all adjoining property owners concur in writing, a fence shall be constructed along the property line between the subject property and the adjoining residential properties. If such fence is constructed, the same shall be maintained by the Homeowner's Association of the condominium. Language to such effect shall be included in the Declaration of Covenants, Conditions and Restrictions affecting the condominium development. 4. That said real estate is more fully described as follows: BEGINNING at corner #1, said point being the corner common to said 11.05 acres and the westerly boundary of Crestwood Park, as recorded in Plat Book 3, page 214 in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, said corner also lying on the southerly right-of-way line of Virginia Primary Route 419; thence along the line common to said 11.05 acres and said Crestwood Park the following courses and distances, S. 41 deg. 40' 00" W. 151.44 feet to corner #2; thence S. 06 deg. 18' 00" W. 209.98 feet to corner #3; thence S. 11 deg. 47' 00" E. 108.98 feet to corner #4; thence S. 73 deg. 36' 00" W. 206.43 feet to corner #5; thence S. 82 deg. 35' 00" W. 99.20 feet to corner #6; thence N. 78 deg. 41' 00" W. 133.00 feet to corner #7; thence S. 52 deg. 55' 00" W. 133.49 feet to corner #8; said corner #8 being the corner . ~_ i common to said herein described parcel and said Crestwood Park, said corner also lying on the northerly right-of-way line of McVitty Road (Route #1682); thence along the line common to said herein described parcel and McVitty Road the following courses and distances: N. 56 deg. 21' 18" W. 84.94 feet to corner #9; thence N. 65 deg. 27' 00" W. 274.50 feet to corner #10; thence N. 57 deg. 54' 00" W. 37.12 feet to corner #10A; thence along a proposed zoning line the following 2 courses and distances: N. 38 deg. 21' 14" E. 181.27 feet to corner #10B; thence N. 21 deg. 38' 46" W. 230.00 feet to corner #16; said corner #16 being the corner common to said herein described property and the property of Roger D. Dixon as recorded in the aforesaid Clerk's Office in Deed Book 1421, page 1051; thence along the line common to said herein described parcel and said Roger Dixon property the following 2 courses and distances: N. 21 deg. 38' 46" W. 130.77 feet to corner #17; thence N. 13 deg. 05' 14" E. 65.63 feet to corner #18; said corner #18 lying on the southerly right-of-way line of Virginia Primary Route 419; thence along the line common to said herein described parcel and Virginia Route 419, S.80 deg. 22' 40" E. 1006.51 feet to the point of Beginning and containing a computed acreage of 11.05 acres. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. C:\OFFICE\WPWIN\WPDOCS\AGENDA\ZONING\RADFORD.ORD ililllillllllllillllllllllllllliilllllllllilllllllili11111111illfllllllillllllllllllllilllillllllllllilllllllllllllllllil111111111) .- _. _ ,. _ _ _ :-~-~ - AGENDA ITEM NO. s' ~t _ ~ - ,_ - - ,._ - -. APPE CE REQUEST v -_ -_ I= ~ PUBLIC HEARING `~ ORDINANCE CITIZENS COMMENTS a~ SUBJECT: ~~~ - ~ c 1F .a s I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. ,,_ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ~-- -_ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will e ~~ decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. - ~ - s ~ i ~ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. s '°'°.: ^ All comments must be directed to the Board. Debate between arecognized e speaker and audience members is not allowed. i _ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. _.. ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP ° SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK i ~ ~ ~ ~ ~ ~~ a ® ~ ~~ ~ ~~ i ~. ~ s s a~ a~ ~ ~ _ ~ ~. a a~ ~ ~~ .~"S ~_ > .1 NAME ,:;~ ~~ ,.~..~~c'„~ r -: oa e ~ ~ ~~ ~ ~~ j a~ ~~ _ " t ADDRESS :;:- ~ `; -S, ':~ ~ ~--~ i:~r~ '~ ~:__ /: --~ .~,~` s ~s ~ PHONE jf, ~r~` ~-~ ' ~; ~ .S`" ~'~ ~lillllllll[11111111111111111l11111111111111111111111111111tl1llillitlillllllllltlllllilillilllililllililllilllllllllllllllllllllm ~Jlliilillllllillllllllllllllilillllllililllilllll11111111~iil1111IriIIII111111111111111II11111111111111illillili1111111it11t{Il1111J ~. _ -_ AGENDA ITEM NO. , ,~ `y~ _. ,._ - ._. - APPEARANCE REQUEST :- - ~_ _ ._. ~ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS __ r ', SUBJECT: ,~'~-l~%= ~~~'~' ~.,~ ~°~ t _ -- I would like the Chairman of the Board of Supervisors to recognize me during the .= meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND' ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: -- ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ol~the Board to do otherwise. - c - .~ _ s ~ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. i ^ All comments must be directed to the Board. Debate between arecognized e speaker and audience members is nat allowed. r. a ^ Bath speakers and the audience will exercise courtesy at all times. --- ^ Speakers are requested to leave any written statements and/or comments ® with the clerk. s ~~ ~~ ~~ ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP = SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ._ -- -- -- s ~ i ~ ~\ ~ ~ ~ _ ~~ ~I111111111111111111111111111111111111111111 illlllillllllil(Illlll 1it11111111111111111litllilllllllilllllllilllllllllllllliilllllm ~~ ~r ~~~ ~~ ~ ~ ~- ~;, ~ ~~~~ ~~~ ~~ f r;}~ e~ t -7 , ; , 1 ~~ April 2, 1997 T. Howard Noel 5712 Castle Rock Road, SW Roanoke, VA 24018 Mr. Bob L. Johnson, Chairman Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, VA 24018-0798 Re: Proposed Rezoning on Route 419, Lloyd D. Lazarus Property Dear Mr. Johnson: -I I will be out of town on the evening of April 8, 1997, and will be unable to attend the Board of Supervisors Public Hearing on the rezoning of the Lazarus Property on Route 419. I did attend the Planning Commission Public Hearing on April 1, and had the opportunity to express my views at that time. If I were able to attend, I would offer the following comments and observations. I would appreciate this letter being entered into the public record and if not possible the to be read in its entirety, the contents briefly summarized. Ever since the intersections of Brambleton Avenue and Colonial Avenue and of Electric Road and McVitty Road were signalized, traffic on Old Cave Spring Road and McVitty Road has increased dramatically. Commuters are using this route to cut off time and travel distance between Brambleton and Electric Road. This two lane roadway is inadequate to handle the increased traffic volume. The roadway is narrow and curving with inadequate pavement width and shoulders. This is a blessing of sorts since the alignment serves to restrict traffic speeds. Already, this increased traffic is causing problems for those of us who wish to use the lower end of Castle Rock Road to access McVitty Road to southbound Electric Road. Traffic backs up on McVitty Road well past its intersection with Castle Rock Road every morning. Those of us trying to turn left onto McVitty are at the mercy of the through traffickers to let us into a gap. And you must know how generous rush hour commuters are. I have observed mornings when traffic on McVitty has been backed up almost to the small bridge over the creek with six to eight vehicles on Castle Rock Road waiting to enter McVitty. The addition of another access point on McVitty Road to add even more traffic to this roadway each day is unacceptable. I believe the county acted in an irresponsible manner when it agreed to the signalization of the McVitty Road intersection before upgrading McVitty Road. To add to the congestion further is even more irresponsible. The continuing development on Route 221 toward Bent Mountain and the eminent opening of the new Harris Teeter store at Brambleton and Colonial Avenues will only make the problem worse. r At the Planning Commission Public Hearing on April 1, Mr. Natt, appearing for the developer, and a member of the Planning Department staff discussed traffic projections relating to the proposed development. Analyses based on Institute of Traffic Engineers methodology indicates the proposed development would generate an additiona1700 to 800 vehicle trips per day. My thirty-two years of experience in planning and design of transportation facilities suggests that ITE traffic projections more often understate actual traffic volumes than overstate them. Nevertheless, traffic counts at a supposedly similar existing development suggested this development would generate 290 to 350 additional trips per day. Mr. Natt offered the ludicrous opinion that this would translate into one vehicle every four minutes during the morning rush hour exiting the development onto McVitty Road. If he really believes this, I would suggest the developer offer to pay for and install a traffic signal that would allow five seconds of green time every four minutes with right turns on red prohibited. The proposed entrance on McVitty Road is barely out of the floodway of Mud Lick Creek and is in the 100-year flood plain. Erosion and sedimentation of Mud Lick Creek will be inevitable even given the best of erosion and sedimentation controls. Construction activities and construction vehicles will add to the congestion on McVitty Road. As to the timing of this project, testimony was offered that McVitty Road is currently #8 on the Six Year Road Plan and is projected to receive approximately $500,000 in FY 97-98 for preliminary engineering and design. Based on this, Mr. Natt suggested that the proposed entrance would be completed only shortly before the McVitty Road improvements are completed. However, we all know that Six Year Plans are flexible and change every year to reflect changing priorities. With the President's Transportation Budget providing less federal dollars to transportation through 2002, many projects are going to be competing for fewer dollars. I am certainly not against growth and development. I have spent my entire professional career in infrastructure development plans. But I believe in planned, orderly growth and development. This development has not been properly planned. The addition of more traffic on McVitty Road without concurrent improvements to that facility is not my idea of orderly planning. Nor am I opposed to this project. The development is a quality development and is a good use of the property. The citizens of Roanoke County will ultimately benefit from it. The timing is just plain bad. It should not be allowed until the entrance on McVitty Road can be made concurrent with the improvements to McVitty Road. I urge the Roanoke County Board of Supervisors to reject the proposed access point on McVitty Road until roadway improvements can be made that will allow traffic to flow in a safe and efficient manner and that protects the interest of the users of Castle Rock Road. Sincerely, ~~~ T. Howard Noel ,z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 1997 ORDINANCE 040897-11 AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING 20' SANITARY SEWER EASEMENT LOCATED ON THE EASTERN PORTION OF LOT 7, BLOCK 1, SECTION 23, HUNTING HILLS SUBDMSION (PB 12, PAGE 8), AND AUTHORIZING ACCEPTANCE OF A RELOCATION OF THE SAME EASEMENT, CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, the petitioners, Robert C. Laucher and Anna Jean Laucher, are the builders of a residential dwelling located on Lot 7, Block 1, Section 23, Hunting Hills (PB 12, page 8), Cave Spring Magisterial District (Tax Map No. 87.19-1-8.16); and WHEREAS, Richard M. Zaharias and Linda H. Zaharias are the current owners of the subject real estate; and WHEREAS, a recent survey of said property reflects that the residential dwelling located thereon encroaches upon the north side of an existing 20' sanitary sewer easement; said easement having been dedicated by the recordation of "Plat of Section No. 23'Hunting Hills', Cave Spring Magisterial District, Roanoke County, Virginia, Property of Hunting Hills County Club, Inc." made by Buford T. Lumsden & Associates, P.C., dated 16 August 1989, of record in the Circuit Court Clerk's Office of Roanoke County in Plat Book 12, page 8; and WHEREAS, the petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate a "Portion of Existing 20' Sanitary Sewer Easement" and accept in exchange a "New 20' Sanitary Sewer Easement" on the southern side of the existing easement as shown on the attached "Plat Showing New 20' Sanitary Sewer 1 Easement being granted to the County of Roanoke by Richard M. Zaharias and Linda H. Zaharias situated on Lot 7, Block 1, Section 23, Hunting Hills (PB 12, page 8) Tax Map No. 87.19-1-8.16, Cave Spring Magisterial District" made by Lumsden Associates, P.C., dated 18 March 1997; and WHEREAS, the relocation has been accomplished without cost to the County and meets the requirements of the Utility Department. WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that the vacation of a portion of the plat be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on March 28, 1997; and a second reading and public hearing of this ordinance was held on April 8, 1997. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate (easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and 3. That, conditioned upon the exchange as hereinafter provided, 361 square feet of the northern portion of an existing 20' sanitary sewer easement across the eastern 2 portion of Lot 7, Block 1, Section 23, Hunting Hills of record in Plat Book 12, at page 8 in the Office of the Clerk of the Circuit Court of Roanoke County, Virginia, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 4. That, in exchange, acquisition and acceptance of 386 square feet for sanitary sewer easement purposes on the southern side of the existing easement for a total width of twenty (20') feet be, and hereby is, authorized and approved; all as shown on "Plat Showing New 20' Sanitary Sewer Easement being granted to the County of Roanoke by Richard M. Zaharias and Linda H. Zaharias situated on Lot 7, Block 1, Section 23, Hunting Hills (PB 12, page 8), Tax Map No. 87.19-1-8.16, Cave Spring Magisterial District, dated 18 March 1997, prepared by Lumsden Associates, P.C.; and 5. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners, Robert C. Laucher and Anna Jean Laucher, or their successors or assigns; and 6. That as a further condition to the adoption of this ordinance, the Board of Supervisors of Roanoke County, Virginia, shall be indemnified of and held harmless from and against all claims for damages to any improvements or structures within the old easement area by the owner, their heirs, successors, or assigns. 7. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. 8. That this ordinance shall be in full force and effect on the date of its adoption. 3 9. That pursuant to § 15.1-485 of the 1950 Code of Virginia, as amended, the Circuit Court Clerk shall write in plain legible letters across the part of the plat vacated, the word "vacated" and also make a reference on the same to the volume and page in which the instrument of vacation is recorded. On motion of Supervisor Minnix to adopt the ordinance and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: /~. Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 4 ~~~ MEglp/AN OP SEG. ~q HvNTINg Nl4G5 N 7°9'00"W', P,13. qp4. 42 /6~i, pp' z +. - 0 =~~~ ~'' °" b4r 7 h~ ti ~ ~ r ~ 9,5, t536 P~, t09¢ hti / ~ . u `r g aa. / ~~ d 8 z ~ ~ ~ h / ~ an`G c+ Lo o ~ • <1~ / ~' A' 11i / f w ~~v ~v/~~~~ ~ ~ ~o ~/ ~ ~ m ~Q.. C1 h +''~. ~ ( EXl51; 30'MINtMUM ~ Z i~~~ ~ ,~d' i gU16OrNrx t,tNE .~~li.. ~~ ~ unwrY c'A5EM6Nr t'~• ~._ o LU vC. ~ +' . ~ ~ ~; ~o;. ~ u ~ Af ~L~+~~` ~ A2 F ,~Q a ~ 57°-0'2~ &. ._ • t5f.94 (rorZ L {YA. SEG+ Rbur~ ~ 6042 } ~ ~ s `9jNR.E M.SAN. -- - . o EX(5T ~RArNAf~E E5M'r. ~ ~ ~. • I 5XlhT• 70~ tJRAINAt7t; E9M'L ~, NOTES: 6 1) ~FiI°S PL'AT' ZS FOR THE SOT:E PURP05E OF RELOCATING A 20' •SANITARY SEWER EASEMENT AND DOES NOT CONSTITUTE- AN AQTLIAL-~ BOUNDARY• Si1RVEY. 2) THIS PEAT WA5 PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 3) THIS PROPERTY IS NOT LOCATED WITHIN THE LIMITS OF A 100 YEAR FLOOD BOUNDARY AS DESIGNATED BY FEMA. THIS OPINION IS BASED ON AN INSPECTION OF THE FLOOD INSURANCE RATE MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. FLOOD ZONE "C". • SAt~17AAY.. SEWER EASEMENT SANITARY SEWER EASEMENT • . 'AftEA~:TO' BE DEDICATED AREA TO SE VACATED 'CORNER BEARING & DISTANCE CORNER BEARING & DISTANCE •~ At-81 S 84-03-58 W - •52.67' A2-B•2 5 84-03-SSW -' 50.15' Bt-C1 N 84-02-DOW - 71.08' PLAT SHOWING 82~C2 N 84-02-00 W - 69.75' -At ss- 5-4 - , 3.,0' NEW 20' SANITARY SEWER EASEMENT c2-A2 s ss-oo-2s E - 1,9.27• AREA 386 SOFT. BEING GRANTED TO REA = 61 S4. T. THE COUNTY OF•R~ANOKE BY R,I•CH:ARD .rl•, &~`.LI~jDA•'M,.,. ~2'~Hk=RYA'S ~~ . SITDATED.ON •~~~p,LTF3Q~,, LOT 7, BLOCK 1, SECTION #23, ~/ y HUNTING HILLS (P . B-. 12, PAGE 8 } . ~CI~"-~,l~l//a/~~~~ TAX $87.19-1-8.16 CAVE SPRING.MAGISTERIAL~DISTRICT U TAM Y ~ ROANOKE COUNTY, VIRGINIA SCALE: 1"= 5 0' DATE: 1 S riARCH T 9 9 7 ,~ 4. Lt1AASDEN ASSOCIATES, ~. C. q~ ST `;~ ENGINEERS-SURVEYOA.S-PLANNERS • •L vnV ~' ROANOKE, VIRGINIA ,.,,.,,~.,..,.,.e.,., ~.~MM. ~' 93- f6/ u~ ACTION # ITEM NUMBER ° ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 8, 1997 AGENDA ITEM: Second Reading of Ordinance for Authorization to Vacate a Portion of an Existing 20.Foot Sewer Easement and to Accept a Relocated Portion of Same Easement COUNTY ADMINISTRATOR'S COMMENTS: Hunting Idills Country Club, Inc. subdivided and developed a portion of property in the Cave Spring Magisterial District. This tract of land became Section 23, Hunting Hills, as shown on the plat dated March 16, 1989, made by Lumsden Associates, P.C. This plat is recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 12, page 8 and shows a 20- foot sanitary sewer easement across portions of the development, in particular Lot 7, Block 1. Richard M. Zaharias and Linda H. Zaharias are the owners of Lot 7, Block 1, and a recent survey of said property reflects that the residential dwelling located thereon encroaches upon the existing 20- foot sewer easement. Robert C. Laucher and Anna Jean Laucher are the builders of this dwelling. They have requested that the Board of Supervisors of Roanoke County, Virginia, vacate a portion of the sewer easement and accept in exchange an additional area for sewer easement purposes. ~~~ The sewer line in this area relocated in accordance with plans entitled "Sanitary Sewer Alignment situated on Lot 7, Block 1, Section 23, Hunting Hills" dated November 24, 1993 as prepared by Lumsden Associates, P.C. Attached are copies of the revised easement plat dated March 18, 1997, as prepared by Lumsden Associates, P.C. The encroachment created by the residential structure will be eliminated by vacating the portion of the original easement proximate to the dwelling. Dedication of the additional easement will ensure adequate ingress/egess and work area to maintain the sewer line. FISCAL IlVIPACT: No costs to the County are associated with preparation and dedication of the subject easement. STAFF RECOMMENDATION: Staff recommends that the attached ordinance be approved following the public hearing and second reading. SUBMITTED BY: Gary Robertson, P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator Approved () Motion by: Denied ( ) Received ( ) Referred to ACTION VOTE No Yes Abs Eddy Harrison _ _ Johnson Minnix _ _- _ Nickens .M~R1gj~~~ HUIJTIN SEG. q Rg. q g y14G8 N 2°39'00"W, 16~i,00' ~~ 42 z ~. _ 0 ¢~ ~ag~- ~~ ~ ~ LOT 7 ~~h ~_ -- ~ ~ w GEG. G;EF, Q ~ r ~ ~,3, t536 PG, 1094 ~y~ti~ /~ h % 8 zo ~ '~haa // ~~`4~'~ N o ~ 5,56' G2 ~'fjP ~~ `~~ ~ ~~• ~~( ~ m _~ G1 ~~ ; ~!;.I/' ~ ( EXIST. 3D' MINIMUM ~ ~~~ lam/ ~~o. 1 D/U 16'q rN f~ b I NE ,;l Urr~rrY EAtieMENr ~~'f. ~ ~ I `L r ~wu~'~ f / Q` ~~ w P ' Y~" ~- AI ~ ~• ~~Y A2 Jai 0A ~ ~~ --- ; - Y-'~'~~ ---- 1- ~Ox BEN °' ° ~ ~ _b'7°!0' 2'r" E, _ , 151.94' (Tor. l ,~ Q _ _ _. _L L (VA. $EG, R bUl'E '~ 6042 ) fib` ~SWR~ESM~~=---'.'_ '"~~ ~° ~ ~ o ~XfST DAAlNAC7E E/7M'T. ~ ~~~ i EXl9T ~0' DRAlNA4& t=9M'T ~' NOTES: 6 1) THTS'PL'AT IS FOR THE SOLE PURPOSE OF RELOCATING A 20'•SANITARY SEWER EASEMENT AND DOES NOT CONSTITUTE- AN ACT-UAL-• BOI,INDARY SURVEY . 2} THIS PEAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 3) THIS PROPERTY IS NOT LOCATED WITHIN THE LIMITS OF A 100 YEAR FLOOD BOUNDARY AS DESIGNATED BY FEMA. THIS OPINION IS BASED ON AN INSPECTION OF THE FLOOD INSURANCE RATE MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. FLOOD ZONE "C". SANITARY SEWER EASEMENT AREA TO BE VACATED • CORNER BEARING .& DISTANCE A2-B2 S 84-03-58 W - 50.15' PLAT SHOWING 62~C2 N 84-02-00 W - 69.75' NEW 20' SANITARY SEWER EASEMENT c2-AZ s s9-oo-za E - 1,9.z7~ REA = 61 SQ.FT. _ BEING GRANTED TO THE COUNTY OF ROANOKE BY RICHARD ~P1•, & "LT~~DA'H,~ ~Z~N`fi~R~IAS ~ . SITUATED ON ~,~~1t~ LOT 7, BLOCK 1, SECTION #23, ~~`Y-~ O~''~. HUNTING HILLS (P . &. 12, PAGE S) O~ TAX #87.19-1-8.16 ,~ ~~~~8/~~~~ CAVE SPRING. MAGISTERIAL BI STRICT U TIM Y ~ ROANOKE COUNTY, VIRGINIA SCALE: 1" = 5 0 ' DATE: 18 r2ARCH 19 9 7 ,~• 4. LUAASDEN ASSOCIATES, ~. C. `4~ ~y_~,,.ytC`;~ ENGINEERS-SURVEYOP.S-PLANNERS UUlitt~~'"' ROANOKE, VIRGINIA °'""°"""m°'" COMM. *aa_ rc1 lln SAttITARY..SEWER EASEMENT • . 'AREA:TO' BE DEDICATED `CORNER BEARING & DISTANCE ! Ai-Bt S 84-03-58 W - 52.67' B1-C7 N 84-02=00 W - 71.08' C -A1 89-05-4 - 123. 0' AREA = 386 SOFT. 1"~~ {~-Z. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 8, 1997 ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING 20' SANITARY SEWER EASEMENT LOCATED ON THE EASTERN PORTION OF LOT 7, BLOCK 1, SECTION 23, HUNTING HILLS SUBDIVISION (PB 12, PAGE 8), AND AUTHORIZING ACCEPTANCE OF A RELOCATION OF THE SAME EASEMENT, CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, the petitioners, Robert C. Laucher and Anna Jean Laucher, are the builders of a residential dwelling located on Lot 7, Block 1, Section 23, Hunting Hills (PB 12, page 8), Cave Spring Magisterial District (Tax Map No. 87.19-1-8.16); and WHEREAS, Richard M. Zaharias and Linda H. Zaharias are the current owners of the subject real estate; and WHEREAS, a recent survey of said property reflects that the residential dwelling located thereon encroaches upon the north side of an existing 20' sanitary sewer easement; said easement having been dedicated by the recordation of "Plat of Section No. 23 'Hunting Hills', Cave Spring Magisterial District, Roanoke County, Virginia, Property of Hunting Hills County Club, Inc." made by Buford T. Lumsden & Associates, P.C., dated 16 August 1989, of record in the Circuit Court Clerk's Office of Roanoke County in Plat Book 12, page 8; and WHEREAS, the petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate a "Portion of Existing 20' Sanitary Sewer Easement" and accept in exchange a "New 20' Sanitary Sewer Easement" on the southern side of the existing easement as shown on the attached "Plat Showing New 20' Sanitary Sewer Easement being granted to the County of Roanoke by Richard M. 1 ~` Zaharias and Linda H. Zaharias situated on Lot 7, Block 1, Section 23, Hunting Hills (PB 12, page 8) Tax Map No. 87.19-1-8.16, Cave Spring Magisterial District" made by Lumsden Associates, P.C., dated 18 March 1997; and WHEREAS, the relocation has been accomplished without cost to the County and meets the requirements of the Utility Department. WHEREAS, Section 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that the vacation of a portion of the plat be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on March 28, 1997; and a second reading and public hearing of this ordinance was held on April 8, 1997. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate (easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and 3. That, conditioned upon the exchange as hereinafter provided, 361 square feet of the northern portion of an existing 20' sanitary sewer easement across the eastern portion of Lot 7, 2 Block 1, Section 23, Hunting Hills of record in Plat Book 12, at page 8 in the Office of the Clerk of the Circuit Court of Roanoke County, Virginia, be, and hereby is, vacated pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 4. That, in exchange, acquisition and acceptance of 386 square feet for sanitary sewer easement purposes on the southern side of the existing easement for a total width of twenty (20') feet be, and hereby is, authorized and approved; all as shown on "Plat Showing New 20' Sanitary Sewer Easement being granted to the County of Roanoke by Richard M. Zaharias and Linda H. Zaharias situated on Lot 7, Block 1, Section 23, Hunting Hills (PB 12, page 8), Tax Map No. 87.19-1-8.16, Cave Spring Magisterial District, dated 18 March 1997, prepared by Lumsden Associates, P.C.; and 5. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners, Robert C. Laucher and Anna Jean Laucher, or their successors or assigns; and 6. That as a further condition to the adoption of this ordinance, the Board of Supervisors of Roanoke County, Virginia, shall be indemnified of and held harmless from and against all claims for damages to any improvements or structures within the old easement area by the owner, their heirs, successors, or assigns. 7. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to 3 ~-z accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. 8. That this ordinance shall be in full force and effect on the date of its adoption. 9. That pursuant to § 15.1-485 of the 1950 Code of Virginia, as amended, the Circuit Court Clerk shall write in plain legible letters across the part of the plat vacated, the word "vacated" and also make a reference on the same to the volume and page in which the instrument of vacation is recorded. C:\OFFICE\WPWIN\WPDOCS\AGENDA\VACATION\LAUCHER.ORD 4 O~ AOANp~~ G ti z c> 2 ov ~~ 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 April 14, 1997 Ms. Elizabeth Belcher Greenways Coordinator Fifth Planning District Commission P. O. Box 2569 Roanoke, VA 24010 Dear Ms. Belcher: BRENDA J. HOLTON DEPUTY CLERK Attached is a copy of Resolution 040897-6 authorizing an intergovernmental agreement establishing the Roanoke Valley Greenway Commission between the City of Roanoke, City of Salem, County of Roanoke, and Town of Vinton. This resolution was unanimously adopted by the Board of Supervisors at their meeting on Tuesday, April 8, 1997. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors Attachment cc: Jonathan Hartley, Assistant Director of Planning & Zoning W. Robert Herbert, Roanoke City Manager B Clayton Goodman, III, Vinton Town Manager Randolph M. Smith, Salem City Manager P.O. BOX 29800 ® R~.yaed P~ O~ (~OANp,I.~ s c ti p 7 ~ ~, 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 240 1 8-07 98 (703) 772-2005 FAX (703) 772-21 S3 April 10, 1997 Mr. Allan C. Robinson, Jr., Chairman Roanoke Valley Resource Authority 1020 Hollins Road Roanoke, VA 24012 Dear Mr. Robinson: BRENDA J. HOLTON DEPUTY CLERK Attached is a copy of Resolution No. 040897-2 approving the 1997-1998 operating budget for the Roanoke Valley Resource Authority. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, April 8, 1997. The Board of Supervisors also requested at their April 8th meeting that the RVRA conduct a review of their rates and operations during the next fiscal year. If you need further information, please do not hesitate to contact me. Sincerely, .~"~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: Diane D. Hyatt, Director, Finance John R. Hubbard, CEO, RVRA Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council C~.a~~#~ ~# ~~~~o~.e ® Recycled Paper 0~ ROAN ~F ti •~ ~ Z ;. o~ ~. f: aZ 'F7838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 C~~ixrt#~ a# ~~~z~o~e P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798. FAX (540) 772-2193 April 11, 1997 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Rev. John Hartwig Good Shepherd Lutheran Church 1887 Electric Road, SW Roanoke, VA 24018 Dear Reverend Hartwig: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, April 8, 1997. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. us. Thank you again for sharing your time and your words with With kindestregards, Bob L. ohnson Roanoke irman d of Supervisors ® Recycled Paper a~ EtOANp~~ ~ '~ ~ z ~ o . a2 yeas MARY H. ALLEN, CMC CLERK TO THE BOARD C~~~~~~ .off ~o~~tx~~~~ P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 April 15, 1997 Mr. Leon Martin 5140 Glenvar Heights Boulevard Salem, VA 24153 Dear Mr. Martin: BRENDA J. HOLTON DEPUTY CLERK I am pleased to inform you that, at their meeting held on April 8, 1997, the Board of Supervisors voted unanimously to appoint you as the volunteer member at large to the Public Safety Volunteer Benefits Board of Trustees. This appointment is for a four year term which began on April 8, 1997 and will expire on April 8, 2001. State law provides that any person elected, re-elected, appointed, or re- appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, -a~rr.~~ ~ . a.c.u~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures CC: Amy Shelor, Volunteer Coordinator Bob Jernigan, Risk Manager John M. Chambliss, Jr., Assistant County Administrator ®Recyded Paper O~ ROANp,~~ G ~ ' A 7 ~ 2 J a~ 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 April 16, 1997 Mr. George C. Snead Director of Public Safety 215 Church Avenue, SW, Room 354 Roanoke, VA 24011 Dear Mr. Snead: BRENDA J. HOLTON DEPUTY CLERK Attached is a copy of Action No. 040897-4 approving Phase II of the Communications Contract for the Joint Radio System between the County of Roanoke and the City of Roanoke. This action was taken by the Board of Supervisors at their meeting on Tuesday, April 8, 1997. If you need further information, please do not hesitate to contact me. Sincerely, ~~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Attachment cc: John M. Chambliss, Jr., Assistant County Administrator Elaine Carver, Director, Procurement ® Recycled paper 0~ ROANp,~~ ~ 'A ~ z c~ ~ 2 ov a~ 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 April 15, 1997 Ms. Mariah Roberts 4660 West River Road Salem, VA 24153 Dear Ms. Roberts: BRENDA J. HOLTON DEPUTY CLERK I am pleased to inform you that, at their meeting held on April 8, 1997, the Board of Supervisors voted unanimously to appoint you as the volunteer member from the rescue squads to the Public Safety Volunteer Benefits Board of Trustees. This appointment is for a four year term which began on April 8, 1997 and will expire on April 8, 2001. State law provides that any person elected, re-elected, appointed, or re- appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, 3 /~ GZ.-~-~-- Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures CC: ,Amy Shelor, Volunteer Coordinator Bob Jernigan, Risk Manager John M. Chambliss, Jr., Assistant County Administrator ®R~~ p~ O~ AOANp,I.~ ti' p ~ .. ~ ,N~~ a ~~~~~ ~~ ~ ~~x~~~.~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 CLERK TO THE BOARD (703) 772-2005 FAX (703) 772-2193 April 14, 1997 Mr. Charles A. Blankenship 5215 Sugarloaf Drive Roanoke, VA 24018 Dear Mr. Blankenship: BRENDA J. HOLTON DEPUTY CLERK At their April 8, 1997 meeting, the Board of Supervisors approved the intergovernmental agreement establishing the Roanoke Valley Greenway Commission between the City of Roanoke, City of Salem, County of Roanoke and Town of Vinton. The Board also voted to appoint you and the other two members of the Greenway Steering Committee to serve staggered terms on this commission. You have been appointed to serve a three year term which will expire April 8, 2000. State law provides that any person elected, re-elected, appointed, or re- appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. The Board appreciates very much your excellent service on the Steering Committee and your dedication to this project. Thank you for your willingness to continue serving on the Roanoke Valley Greenway Commission. Sincerely, mod. Mary H. Allen, CMC Clerk to the Board of Supervisors bjh cc: Elizabeth Belcher, Greenway Coordinator Terrance L. Harrington, Director, Planning & Zoning ® Recycled Paper 0~ ROANp,I.~ ~ ,~ A z` ~ rasa P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 CLERK TO THE BOARD (703) 772-2005 FAX (703) 772-2193 April 14, 1997 Mr. Donald Witt 3332 Kenwick Trail, SW Roanoke, VA 24018 Dear Mr. Witt: BRENDA J. HOLTON DEPUTY CLERK At their April 8, 1997 meeting, the Board of Supervisors approved the intergovernmental agreement establishing the Roanoke Valley Greenway Commission between the City of Roanoke, City of Salem, County of Roanoke and Town of Vinton. The Board also voted to appoint you and the other two members of the Greenway Steering Committee to serve staggered terms on this commission. You have been appointed to serve a two year term which will expire April 8, 1999. State law provides that any person elected, re-elected, appointed, or re- appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. The Board appreciates very much your excellent service on the Steering Committee and your dedication to this project. Thank you for your willingness to continue serving on the Roanoke Valley Greenway Commission. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh cc: Elizabeth Belcher, Greenway Coordinator Terrance L. Harrington, Director, Planning & Zoning ® Recyded Paper a~ p~OANp,F~ ti, °~ ;~ aZ C?~xx~xx~~ ~~ ~~xx~~.~.~e 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 CLERK TO THE BOARD (703) 772-200rJ FAX (703) 772-2193 April 14, 1997 Mr. Richard Kelly 8564 Gravel Hill Road Catawba, VA 24070 Dear Mr. Kelly: BRENDA J. HOLTON DEPUTY CLERK At their April 8, 1997 meeting, the Board of Supervisors approved the intergovernmental agreement establishing the Roanoke Valley Greenway Commission between the City of Roanoke, City of Salem, County of Roanoke and Town of Vinton. The Board also voted to appoint you and the other two members of the Greenway Steering Committee to serve staggered terms on this commission. You have been appointed to serve a one year term which will expire April 8, 1998. State law provides that any person elected, re-elected, appointed, or re- appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. The Board appreciates very much your excellent service on the Steering Committee and your dedication to this project. Thank you for your willingness to continue serving on the Roanoke Valley Greenway Commission. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh cc: Elizabeth Belcher, Greenway Coordinator Terrance L. Harrington, Director, Planning & Zoning ® Recyded Paper Printed by Mary Allen / ADMO1 3/24/97 9:37am --------------------------------------- From: Art LaPrade / PFROl CONFIRMED To: Mary Allen / ADMO1 Subject: Board Meeting --------------------------------------- ===NOTE====------=====3/24/97==9:37am== Dave Thomas and Lori Amos, two of our dispatchers, will attend the Board meeting on the 8th for Telecommunicator's Proclamation. Page: 1 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 25, 1997 AGENDA ITEM: Work Session on Recycling BACKGROUND• In October• 1987, Roanoke County began a pilot program to study curbside collection of recyclables. The original program consisted of source separation, with homes in some areas receiving stackable bins for newspaper, aluminum and glass for collection on a biweekly basis. In 1989, this program was expanded into another area of the County. The participation rate for this program has averaged between 25-35% per biweekly collection. In the early 1990's, the County began automated commingled collection, with selected homes receiving 65 gallon containers in which to commingle mixed paper, aluminum, plastic and cardboard. With a monthly pickup schedule, participation rates have ranged from 70o to 800. SUMMARY OF INFORMATION: The Board has asked staff to review this pilot program along with possibilities for providing this service equitably on a County-wide basis. Expansion of curbside recycling opportunities to all households will require additional equipment and staff. Capital costs are a main component of any expansion of this service, although there are a variety of different methods the County could use for this purpose. Commingled recycling has a high percentage of participation. We currently spend 89 cents per household per month for this program, and to expand it County-wide would cost $1.14 million in capital cost and $220,200 in annual operating cost. This program can be undertaken over a period of time. A breakdown of these costs is shown on Attachment A. It can be easily phased in, with first year costs anticipated only for additional carts. Expanding this program will also allow us to terminate the source separation program, which is more expensive per customer. If this program is expanded, it will also become less expensive per household due to economies of scale. -1- t Source separated recycling has a capital cost of $.8 million, with annual operating costs of $181,000. Based on limited historical data, however, we do receive revenue from this method of approximately $27 per ton, which would equate to an offset of $59,486. Details of this are provided in Attachment B. This does not have as high a participation rate in the pilot areas, and requires a substantial investment in personnel. Drop-off centers are currently provided in some areas of the County, and preliminary investigation indicates that this program could be expanded to six sites located throughout the County, possibly at fire stations. This would allow all County residents to recycle, but would discontinue the current pilot program at 3,700 homes. Funding for the start up of this program would require approximately $85,000. This can be privatized and would necessitate an RFP to obtain proposals. ALTERNATIVES AND IMPACTS: 1. Expand commingled recycling to the entire County at a cost of $1.14 million in capital and $220,200 in annual operating costs. This will provide the service equally to all County residents, but at a large capital start up cost. 2. Expand source separated recycling to the entire County at a cost of $.8 million in capital and $181,000 in operating cost. While this would expand the service to the entire County, the participation rate is not as high, and the service has a larger ongoing cost. 3. Initiate privatization of drop off centers through the RFP process, which will allow all County households an equal opportunity to recycle. The cost of this is expected to be approximately $85,000 annually, and has the advantage of working with the local business community to provide a service. STAFF RECOMMENDATION: Staff recommends Alternative #3. Respectfully submitted, -----~ ,~ i William J. Rand, III Director of General Services -2- ATTACHMENT A PROJECTED COSTS FOR COUNTYWIDE AUTOMATED COMMINGLED RECYCLING Approximately 23,736 homes are now receiving automated collection of weekly household refuse. It requires 28 routes per week to collect all of these homes. With approximately 22 work days in a month it would require two vehicles to offer these homes commingled recycling collection. The capital investment and start up costs would be as follows: (2) Automated collection vehicles (used) @ $50,000 ea -$ 100,000 *22,000 - (65) gallon automated containers @ $47 each - 1,034,000 Public information/education campaign - 10,000 TOTAL $1,144,000 The program would require two additional employees. The costs of these employees, vehicle maintenance, fuel, and cart replacement would be included in the operating costs. (2) Vehicles @ $35,000 each (maintenance and fuel) $ 70,000 (2) Operators @ $31, 000 (with fringes) 62,000 (600) Replacement carts @ $47.00 each 28,200 TOTAL $ 160,200 The remaining 2,064 residents currently receiving manual service would be offered some version of curbside collection, such as a blue-bag system, which can be collected with manual rearloading trucks. The annual operating cost of this service would resemble the cost of collection of manual service which is $60,000. TOTAL ANNUAL OPERATING COST FOR COUNTYWIDE COMMINGLED RECYCLING: $ 220,200 PROS Standardize fleet-compatible with weekly household collection fleet Most efficient/effective method of collection Convenience increases participation (historically averaged 70-800) Convenience increases volume which would result in a projected avoidance revenue of $63,802 Avoidance revenue is the difference between $15 sort fee and $50 tipping fee. Historically volume collected has averaged .0064 tons per month per customer. 23,736 x .0064 tons x 12 months x $35 per ton = $63,802 (projected) . CONS Large capital investment Contamination of materials - containers harder to monitor No revenue received - sorting fee paid to materials recycling facility ($15 per ton) *1,800 homes already have 65 gallon containers. E ATTACHMENT B PROJECTED COSTS FOR COUNTYWIDE' SOURCE SEPARATED RECYCLING To collect weekly household refuse in Roanoke County requires approximately 33 routes (28 automated routes and 5 manual routes). To offer monthly curbside source separated recycling to all 25,800 homes in Roanoke County would require one-fourth of those routes being serviced weekly. To collect approximately 8 routes per week would require the following capital costs: (2) Side-loading manual vehicles @ $100,000 ea. - $ 200,000 23,600 Recycling container sets @ $25 per set - 590,000 Public information/education campaign - 10,000 TOTAL $ 800,000 The source separated program would require 8 additional employees. The cost of these employees, vehicle maintenance, fuel and container set replacement would be included in the operating costs. (2) vehicles @ $25,000 each (maintenance and fuel) - $ 50,000 (2) operators @ $31,000 (with fringes) - 62,000 (2) collectors @ $27,000 (with fringes) - 54,000 600 recycling container sets @ $25 per set - 15,000 TOTAL ANNUAL OPERATING COST FOR COUNTYWIDE SOURCE SEPARATED RECYCLING: $ 181,000 PROS More convenient than drop-off recycling centers Less capital investment than commingled recycling Receive revenue - approximately $27 per ton based upon limited historical data 25, 500 homes x . 0072 tons x 12 months x $27 per ton revenue=$59, 486 CONS Less convenient than commingled-lower participation rates (25-350) Method does not allow much capability to change materials collected as markets change More labor intensive C O V E R FAX S H E E T To: Anna Jean Laucher Faz #: 989-1176 Subject: Sewer Encroachment -Hunting Hills Date: March 18, 1997 Pages: 2, including this cover sheet. COMMENTS: Attached is the Public Notice to vacate and relocate a portion of an existing 20' sanitary sewer easement located on Lot 7, Block 1, Section 23, Hunting Hills. This notice has been faxed to the Legal Ad Department of The Roanoke Times and is scheduled to run on March 25, 1997 and April 1, 1997. You must pay for this legal advertisement in person at the newspaper no later than 5:00 p.m., Friday, March 21, 1997. Thank you. Legal Ad Department /spb Attachment From the desk of... Paul M. Mahoney, Esquire Roanoke County Attorney P. O. Box 29800 Roanoke, VA 24019 s4o-n2-2oo~ Fax: s4o-n2-zo8s LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 8, 1997, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Radford & Company to rezone 11.05 acres from R-1 to R-3 to construct residential condominiums, located south side of Electric Road between McVitty Road (SR 1662) and Electric Road, Windsor Hills Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: April 4, 1996 ~.., Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, March 25, 1997 Tuesday, April 1, 1997 Direct the bill for publication to: Roanoke County Board of Supervisors PO Box 29800 Roanoke VA 24018 (540) 772-2065 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on April 8, 1997, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the evening session beginning at 7:00 p.m. will hold public hearing on the petition of Robert C. Laucher and Anna Jean Laucher requesting vacation of a portion of an existing 20' sanitary sewer easement and accepting from the current owners, Richard M. Zaharias and Linda H. Zaharias, a relocated portion of same easement located on (Tax Map No. 87.19-1-8.16) Lot 7, Block 1, Section 23, Hunting Hills (PB 12, page 8). All members of the public interested in the matters set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of the ordinance is on file and is available for public inspection in the office of the County Attorney, whose office is located at 5204 Bernard Drive, Roanoke, Virginia. Mary H. Allen, Clerk Board of Supervisors of Roanoke County Publish on the following dates: March 25, 1997 April 1, 1997 Send invoice to: Robert C. Laucher Anna Jean Laucher 8021 Hill Top Drive Roanoke, VA 24018 C:\OFFICE\WPWIN\WPDOCS\AGENDA\VACATION\POW LEDGE.NOT a 3 -/8-~l? ~ 11 :IS ~~ March 18, 1997 8:38 a.m. Note to Mr. Hodge from Brenda Holton RE: agenda 3-25-97 1. Joe Obenshain has not been able to get all information from Adelphia. At first, they wanted by April 1st but now he has until end of April to get done. So I am moving it on to the April 8th agenda. 1. Request for approval of cablevision agreement with Adelphia (formerly Booth Communications). (Joseph Obenshain, Senior Assistant County Attorney) Also, Joe said to add first reading -something about towing. He will give me proper title later. 1. Ordinance amending Roanoke County Code, Motor Vehicle, (towing). 2 Talked with TWG about Donnelley training being on agenda. He said that Donnelley and Rusco are included in the agenda item he gave me. (Request to execute a training agreement with SPD Employ & Training Consortium). cc: Mary Allen March 19, 1997 NOTE TO 4-8-97 MEETING FILE RE: Invocation for Board Meeting 4-8-97 Confirm week before meeting. Rev. John Hartwig Good Shepherd Lutheran Church 1887 Electric Road, SW Roanoke, VA 24018 774-8746 I asked Rev. Hartwig for 3/25/97 but he said that was Holy Week going into Easter and he could not. I have e-mailed Doug Sweetenberg to see if he can do it since probably all ministers will be tired up. Elmer: Mike Stovall just called me and asked that he be placed on the 4/8 agenda at 3 p.m. to make a few comments about the School Board budget. He said that Jerry Hardy is bringing it over today. I told him you were trying to coordinate with Dr. Gordon about the SB budget and "wasn't sure" what time SB would be placed on the agenda. He is going out of town until Thursday, and told me to let Dr. Gordon know. Mary Allen 4/1/97 - 2:00 p.m. Printed by Mary Allen / ADM01 4/03/97 8:16am From: Mary Allen / ADMO1Confirm receipt To: Amy Shelor / PFRO1 Subject: fwd: BOARD REPORT --------------------------------------- ===NOTE====------=====4/02/97==3:02pm== I just noticed in reading over your Board Report that you do not state who has resigned. We will need that information to remove them from our list in our Committee Book (which is the list of all committees that the Board either appoints or confirms) This information should probably be included in the Board Report also. Fwd=by:=Amy=Shelor=/==4/03/97==8:03am==Fwd to: Mary Allen / ADMO1 ....................................... The people resigning are Gene Wagner - Volunteer Member at Large, and Sandra Nichols - Rescue Representative. Can you add those to the board report or should I send you another one? Fwd=by:=Mary=Allen=/___________________ Fwd to: Amy Shelor / PFRO1 ....................................... Thanks - I'll just add to report and sign your name if that's O.K. Page: 1 ~ ~ __J~ ROANOKE VALLEY RESOURCE AUTHORITY March 27, 1997 Mrs. Mary Allen Clerk Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, VA 24018 Dear Mary: In accordance with the Member Use Agreement, the Resource Authority's 1997/98 annual budget is being submitted for approval by the Board of Supervisors. Enclosed are copies of the 1997/98 Budget for each member of the Board. A copy of the budget, along with the attached letter, have been sent to Mr. Hodge, requesting that he initiate action for approval of the budget by the Board of Supervisors. If you have any questions or if you need more copies of the budget, please let me know. Your help with this matter is appreciated. Sincerely, /~, John R. Hubbard, P.E. Chief Executive Officer 1020 Hollins Road Roanoke, Virginia 24012 (540) 857-5050 Fax (540) 857-5056 ROANOKE VALLEY RESOURCE AUTHORITY March 28, 1997 Mr. Elmer C. Hodge County Administrator Roanoke County P.O. Box 29800 Roanoke, VA 24018 Dear Mr. Hodge: On March 26, 1997, the Roanoke Valley Resource Authority approved its 1997/98 annual budget. The budget totals $8,484,960 and represents a 17% reduction from the 1996/97 budget total. Due to the reduction in commercial waste flow, the Resource Authority has developed a volume based discount rate for qualifying large volume haulers, to encourage the increase of commercial waste flow. In order to maintain commercial rates at $55/ton and offer the volume based discount rate, disposal rates will increase to the Charter Members for municipal waste to $53/ton. The Resource Authority has made every effort to minimize the effect on the Charter Members and will continue to provide a municipal discount of $3/ton. The Resource Authority believes that it is very important that we make every reasonable effort to regain as much lost commercial waste as possible and to avoid any further loss. The volume base discount will provide a very competitive rate to those charged by private landfills and should assist in our goal. The budget also eliminates the annual household hazardous waste collection day and the recycling grants to the Charter Members. In accordance with the Member Use Agreement, the Resource Authority's 1997/98 annual budget is being submitted for the Board of Supervisor's approval. Attached is a summary of the budget, a comparison of the budget and the bond projections. A detailed budget is available, if additional information is needed. The Resource Authority is committed to providing the highest quality service possible to the County of Roanoke and the other Charter Members and their citizens, and we look forward to a challenging future. Sincerely, ~ //~f w Allan C. Robinson, Jr. p' Chairman 1020 Hollins Road Roanoke, Virginia 24012 (540) 857-5050 Fax (540) 857-5056