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HomeMy WebLinkAbout4/22/1997 - RegularO~ ROANp,Y~ ~ ~~ p z c~ °J aZ t'.J~.LY~~~ .~~ ~~xx~.~a.~.~e 1838 W(~RK/Nr I~A['IINT _ 4l .IFC`'1"Tn RFVl41['~ ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA APRIL 22, 1997 xEUer av n~ etas xmr.F Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. .We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:04 P.M. 2. Invocation: The Reverend James W. Reynolds Retired, United Methodist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS PMM AND ECH ADDED TWO EXECUTIVE SESSION ITEMS ECH ADVISED THAT ITEM E-2 HAD BEEN FINALIZED 1 PMM ADDED ITEM I-2, ORDINANCE AUTHORIZING ACQUISITION OF A DRAINAGE EASEMENT. ~' C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring of April 20 - 26, 1997 as Organ and Tissue Donor Awareness Week in Roanoke County. LBE MOTION TO ADOPT PROC. -URC ACCEPTED BY: DAVE LINKOUSz VIRGINIA ORGAN PROCUREMENT AGENCY, AND MARY ALLEN, BLUE RIDGE ALLIANCE FOR ORGAN AND TISSUE DONATION 2. Proclamation declaring April 20 -26, 1997 as National Volunteer Week in Roanoke County. FM MOTION TO ADOPT PROC -URC ACCEPTED BY AMY SHELOR, F & R VOLUNTEER COORDINATOR AND VOLUNTEERS PAT STEAGHLY, WOODY HENDERSON AND JIM REYNOLDS D. BRIEFINGS E. NEW BUSINESS 1. Resolution endorsing in concept the Blue Ribbon Committee's recommendations for Roanoke County Schools. (Elmer C. Hodge, County Administrator) R-042297-1 BLJ MOTION TO ADOPT RESO AS REVISED BY LBE URC 2. Resolution approving the transfer of ownership of the Cable TV franchise from Booth Communications of Virginia, Inc. to Blacksburg/Salem Cablevision, Inc. (Joseph Obenshain, Sr. Assistant County Attorney) R-042297-2 HCN MOTION TO ADOPT RESO a URC 3. Request to approve amendments to the Investment Policy. (Alfred Anderson, County Treasurer) A-042297-3 BLJ MOTION TO ADOPT INVESTMENT POLICY URC FRED ANDERSON WILL ASK BOND COUNSEL TO REVIEW POLICY 4. Request to expend funds to reimburse the Virginia Department of Transportation for industrial access road costs for Technology Drive at Valley TechPark. (Tim Gubala, Economic Development Director) A-042297-4 FFH MOTION TO EXPEND FUNDS URC ECH TO BRING BACK REPORT ON PHASE II PLANS ON 5/13/97 5. Request for approval of the 1997/98 Cable TV budget (Anne Marie Green, Community Relations Director) R-042297-5 HCN MOTION TO APPROVE BUDGET URC 6. Request from the Registrar for funds to conduct the June 10, 1997 Republican Primary Election. (Diane St. John, Registrar) R-042297-6 FM MOTION TO APPROPRIATE FUNDS URC F. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on May 27, 1997 to discuss the Community Plan progress and neighborhood council results. (Terry Harrington, Director of Planning & Zoning) WORK SESSION SET FOR 5/27/97 3 G. REQUESTS FOR PUBLIC HEARINGS NONE H. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA N NE I. FIRST READING OF ORDINANCES 1. Ordinance amending and reenacting Section 2-17 Dissemination of criminal history record information of applicants for public employment, permit or license of Article II, Organizational Structure of County Administration of Chapter 2 of the Roanoke County Code. (Joseph Obenshain, Sr. Assistant County Attorney) LBE MOTION TO APPROVE 1ST READING WITH WORD "VOLUNTEER" ADDED TO ORD. HEADING 2ND - 5113/97 - URC 2. Ordinance authorizing acquisition of a drainage easement across the property of Davis H. Elliott & Co., the release of any right, title or interest in an existing storm drain, and declaring an emergency therefor. (Paul Mahoney, County Attorney) 0-042297-7 HCN MOTION TO ADOPT ORD. AND WAIVE 2ND READING AYES-LBE,FM,FFH,HCN NAYS-NONE ABSTAIN-BLJ J. SECOND READING OF ORDINANCES N NE K. APPOINTMENTS 4 ~-L~1-1 L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-042297-8 HCN MOTION TO ADOPT RESO AFTER DISCUSSION OF ITEM L-4 URC 1. Approval of minutes for March 11, 1997 and March 17, 1997. 2. Confirmation of appointment to the Social Services Advisory Board. A-042297-8.a 3. Acceptance of a $21,300 grant to enhance drug law enforcement and prosecution. A-042297-8. b 4. Acceptance of a $64,928 grant to fund two School Resource Officers. A-042297-8.c 5. Request from County Schools to appropriate additional revenues from the dual enrollment program with Virginia Western Community College. A-042297-8.d M. REPORTS AND INQUIRIES OF BOARD MEMBERS Suaervisor Minnix: ~) Thanked Tim Gubala for his memo regarding Southwest Industrial Park; (2) Asked about the disposition of the light where vouna people cross the street ECH will get information and report back. (31 Attended the opening of the Cave Spring Softball season and had a good time. (4) Welcomed Pete Haislip back to work 5 Supervisor Harrison: ~1) Met with North Lakes Civic League and thex discussed changes in recycling program Asked Bill Rand to contact King Harvey with information (2) Received a call from Melissa Tickle who received a bone marrow transplant and there is a donor/transplant program at Roanoke Memorial Hospital this evening (3) Participated in the walk up Mill Mountain for the Greenways Ceremony on Saturday and the recent ceremon t appy Hollow Park Thanked Debbie Pitts for her work on the pro ram. Supervisor Nickens• (1) Announced that Vinton Dogwood Festival would be held this coming Saturday and invited everyone to attend (2) Had commun cate with the training division of the Fire & Rescue Department regarding training for emergency vehicles and certification Asked for information re ard'ng what part of the training budget is allocated to Fire and what part is allocated to rescue, and the number of participants in the EVAC classes. Supervisor Eddy: ~,) Asked about the status on RFP's for recycling program. ECH responded that information should be available by the 5/13/97 meeting. (2) Asked about the citizen satisfaction survey AMG responded that Martin Research is getting ready to finalize and she will provide copies to the Board for their review Survev date will be in Mav (3) Asked about search for new Police Chief ECH advised that job has been advertised nationally and they have received 35 applications so far ~) Thanked Supervisor Harrison for attending the Greenways Ceremony on Mill Mountain and the ceremony at Happy Hollow Supervisor- Johnson: (1) Commended Supervisor Eddv for his work on behalf of areenways in the Roanoke Vallev^(Z) Asked whether flooded areas have responded to Roanoke County's request for help ECH responded they had not heard from federal agencies bout would extend the offer of assistance to Grand Forks, ND (3) Suggested that politics be ke..pt out of County institutions N. CITIZENS' COMMENTS AND COMMUNICATIONS N NE O. REPORTS 6 FM MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEM 8 UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of March 31, 1997. 5. Report of expenditures and commitments for public private partnerships from the Economic Development Capital Fund. 6. Report from the Virginia Department of Transportation of changes to the Secondary System as of March 1997. 7. Report of Claims Activity for the Self-Insurance Program. 8. Report on County and School Lease-Purchases. LBE ASKED FOR ANOTHER REPORT THAT INCLUDED # YEARS, INTEREST RATE AND WHEN STARTED ECH WILL AMEND REPORT AND BRING BACK. RECESS - 4:20 P.M P. WORK SESSION 1. Budget Work Session a. Utility CIP PRESENTED BY GARY ROBERTSON WATER AND SEWER LINES WILL BE PUT ON "HOLD" IN PINKARD COURT NTIL ROAD IMPROVEMENTS STARTED BLJ REQUESTED DISCUSSION OF JOINT WATER AND SEWER LINES AT NEXT JOINT MEETING WITH ROANOKE CITY COUNCIL b. Transfer of garage II operations to Roanoke County COUNTY TO TAKE OVER GARAGE II OPERATIONS STAFF TO BRING BACK REPORT SHOWING WHERE SAVINGS WILL BE c. Continuation of work session on proposed 1997/98 budget EC H REQUESTED B OARD CONSENSUS TO FOLLOW HIS RECOMMENDATION FROM 4/17 MEMO FOR FUNDING OF GLENN-MARY SITE AND SCHOOL P ROJECTS. BO ARD CONSENSUS ON THE FOLLOWING BUDGET ISSUES' (1) NO CHANGE ON 2 ADDITIONAL POLICE OFFICERS (2) YOUTH HAVEN I I BUDGETED FOR 6 MONTHS -ECH TO WORK WITH RO ANOKE CITY AND BRING BACK REPORT AT END OF 6 MONTHS (3) FUND CITIZEN SA TISFACTION SURVEY ONLY EVERY OTHER YEAR (4) STAFF TO BRIN G BACK PLANS FOR EACH BUNK ROOM ADDITION PR OJECT AND REQU EST APPROPRIATION AT THAT TIME (5) ECH TO GET MOR E INFORMATION ON POLICE FIRING RANGE (6) VWCC FUNDING T O BE 34 2% OF X67,000 (7) NO FUNDING OF URBAN PARTNERSHIP (8) CONTRIBUTIONS TO OTHER AGENCIES/ORGANIZATIONS TO BE THE AV ERAGE OF ALL B OARD MEMBER SUGGESTIONS (9) EXPRESSED SU PPORT FOR EMD PROGRAM ECH TO PROVIDE REPORT THAT INCLUDES CHARGING FOR NON-EMERGENCY RESCUE CALL . (10~ NO FUNDING FO R LOW BAND RADIO ON I-81 AND I-581, BUT ECH TO CO NTACT OTHER L OCALITIES ON INSTALLING LOW BAND RADIO ON BL UE RIDGE PARKWAY. (11 j ECH TO BRING BACK REPORT ON CIRCLE SUGGESTION PROGRAM IN JULY FOR FUTURE FUNDIN -ADD TO JULY JOINT MEETING WITH ROANOKE CITY COUNCIL CONSIDERATION OF A JOINT TEEN CENTER IN ROANOKE CITY MARKET SIMILAR TO BRAMBLETON TEEN CENTER Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A FM MOTION TO GO INTO EXECUTIVE SESSION AT 6.05 P M RC R. CERTIFICATION OF EXECUTIVE SESSION R-042297-9 BLJ MOTION TO RETURN TO OPEN SESSION AND ADOPT RESO AT 7.05 URC EVENING SESSION (7:00 P.M.1 S. PUBLIC HEARINGS 1. Public Hearing for citizen comment on the proposed fiscal year 1997/98 budget. 1. Denise Swanson, 5451 Lonsdale Road, Roanoke spoke on the School Board budget. particularly as it relates to disabled students and the lack of adaative equipment for the disabled; also concerned about the special education program in the County Schools and lack of contract and proper documentation for the regional school HCN asked PMM to get involved in the contractual aspects as it relates to the regional school. 2. Lisa Merrill. 10721 Bent Mountain Road, spoke on the School Board budaet and expressed concern about payment for additional outside legal counse .and recommended cutting funds in some school areas in order to pay for the needs in the schools Asked for assistance from Board of Suaervisors to have to schools hire an outside consultant to study the school system and look for ways to reduce costs 3 Ted Allen. 4221 Whitehall Circle, SW , President of the Alliance for the Mentally III, requested additional funding for mental health services T. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance to acknowledge and consent to the vacation of a portion of the Stormwater Management Easement across Lots 28, 29, 30 and 31 of Penn Forest Place, Plat Book 17, Page 102 and located in the Cave Spring 9 Magisterial District. (Arnold Covey, Director of Engineering & Inspections) ~` 0-042297-10 FM MOTION TO ADOPT ORD SRC 2. Ordinance to rezone approximately 3.0 acres from C-1 to I- 2 to construct a vehicle maintenance facility and new access road, located on the south side of West Main Street across from Alleghany Drive, Catawba Magisterial District, upon the petition of Industrial Development Authority (Roanoke County). (Terry Harrington, Director of Planning & Zoning) 0-042297-11 FFH MOTION TO ADOPT ORD ~~ 3. Ordinance to rezone approximately 2.35 acres from C-1 to I-2 to construct a vehicle maintenance facility and new access road, located on the south side of West Main Street across from Alleghany Drive, Catawba Magisterial District, upon the petition of Industrial Development Authority (Burritt Estate). (Terry Harrington, Director of Planning & Zoning) 0-042297-12 FFH MOTION TO ADOPT ORD URC 4. Ordinance to rezone 17.5 acres from R-3 to C-2 and obtain a Special Use Permit to construct a home for adults, located east of Airport Road north of the terminus of Woodbury Street, Hollins Magisterial District, upon the petition of Shenandoah Homes Retirement Villages. (Terry Harrington, Director of Planning ~ Zoning) 0-042297-13 BLJ MOTION TO DENYORD AND SPECIAL USE PERMIT AYES-FM,FFH,HCN,BLJ NAYS-LBE 1 CITIZEN SPOKE CONCERNING THE POSSIBILITY OF INCLUDING CUL DE io SACS AT SANTA ANITA AND SIERRA WHEN PROJECT IS CONSTRUCTED. ~, 5. Ordinance amending and reenacting Ordinance 82592-12 the Zoning Ordinance, Section 30, to allow broadcasting towers only by special use permit in C-2, General Commercial Districts, I-1 and I-2, Industrial Districts. (Terry Harrington, Director of Planning & Zoning) 0-042297-14 FM MOTION TO ADOPT ORD URC 1 CITIZEN SPOKE IN SUPPORT OF THE ORDINANCE 6. Ordinance amending and reenacting the 1985 Comprehensive Plan by the incorporation of the Conceptual Greenway Plan, Roanoke Valley. (Jon Hartley, Assistant Director of Planning & Zoning) 0-042297-15 LBE MOTION TO ADOPT ORD AND ADDENDUM URC U. CITIZEN COMMENTS AND COMMUNICATIONS Reverend Burger Shenandoah Homes, spoke on Item T-4 and advised denial would be a burden for the church because they already spent so much money on the proposed project Asked the Board to reconsider. ~j Keith Green, HCMF Vista Forest Drive requested reconsideration of Item T-4 because there were legal questions reaardina tax exempt status that needed to be answered. Malcolm Jamison, 5715 Santa Anita Terrace, also requested reconsideration of the request and felt it was a good~roject. V. ADJOURNMENT BLJ ADJOURNED MEETING AT 9:01 P.M. li O~ POAN ,~~ .~uraFnffeeue,~ G ~ ' p ~ ~ 1838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA APRIL 22, 1997 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend James W. Reynolds Retired, United Methodist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring of April 20 - 26, 1997 as Organ and Tissue Donor Awareness Week in Roanoke County. 2. Proclamation declaring April 20 -26, 1997 as National Volunteer Week in Roanoke County. D. BRIEFINGS E. NEW BUSINESS 1. Resolution endorsing in concept the Blue Ribbon Committee's recommendations for Roanoke County Schools. (Elmer C. Hodge, County Administrator) 2. Resolution approving the transfer of ownership of the Cable TV franchise from Booth Communications of Virginia, Inc. to Blacksburg/Salem Cablevision, Inc. (Joseph Obenshain, Sr. Assistant County Attorney) 3. Request to approve amendments to the Investment Policy. (Alfred Anderson, County Treasurer) 4. Request to expend funds to reimburse the Virginia Department of Transportation for industrial access road costs for Technology Drive at Valley TechPark. (Tim Gubala, Economic Development Director) 5. Request for approval of the 1997/98 Cable TV budget (Anne Marie Green, Community Relations Director) 6. Request from the Registrar for funds to conduct the June 10, 1997 Republican Primary Election. (Diane St. John, Registrar) F. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on May 27, 1997 to discuss the Community Plan progress and neighborhood council results. (Terry Harrington, Director of Planning Sz Zoning) 2 G. H. J. K. L. REQUESTS FOR PUBLIC HEARINGS REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA FIRST READING OF ORDINANCES 1. Ordinance amending and reenacting Section 2-17 Dissemination of criminal history record information of applicants for public employment, permit or license of Article II, Organizational Structure of County Administration of Chapter 2 of the Roanoke County Code. (Joseph Obenshain, Sr. Assistant County Attorney) SECOND READING OF ORDINANCES APPOINTMENTS CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. 2. 3. 4. 5. Approval of minutes for March 11, 1997 and March 17, 1997. Confirmation of appointment to the Social Services Advisory Board. Acceptance of a X21,300 grant to enhance drug law enforcement and prosecution. Acceptance of a $64,928 grant to fund two School Resource Officers. Request from County Schools to appropriate additional 3 revenues from the dual enrollment program with Virginia Western Community College. M. REPORTS AND INQUIRIES OF BOARD MEMBERS N. CITIZENS' COMMENTS AND COMMUNICATIONS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of March 31, 1997. 5. Report of expenditures and commitments for public private partnerships from the Economic Development Capital Fund. 6. Report from the Virginia Department of Transportation of changes to the Secondary System as of March 1997. 7. Report of Claims Activity for the Self-Insurance Program. 8. Report on County and School Lease-Purchases. P. WORK SESSION 1. Budget Work Session a. Utility CIP b. Transfer of garage II operations to Roanoke County c. Continuation of work session on proposed 1997/98 budget Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A 4 R. CERTIFICATION OF EXECUTIVE SESSION EVENING SESSION (7:00 P.M.) S. PUBLIC HEARINGS 1. Public Hearing for citizen comment on the proposed fiscal year 1997/98 budget. T. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance to acknowledge and consent to the vacation of a portion of the Stormwater Management Easement across Lots 28, 29, 30 and 31 of Penn Forest Place, Plat Book 17, Page 102 and located in the Cave Spring Magisterial District. (Arnold Covey, Director of Engineering Sz Inspections) 2. Ordinance to rezone approximately 3.0 acres from C-1 to I- 2 to construct a vehicle maintenance facility and new access road, located on the south side of West Main Street across from Alleghany Drive, Catawba Magisterial District, upon the petition of Industrial Development Authority (Roanoke County). (Terry Harrington, Director of Planning ~ Zoning) 3. Ordinance to rezone approximately 2.35 acres from C-1 to I-2 to construct a vehicle maintenance facility and new access road, located on the south side of West Main Street across from Alleghany Drive, Catawba Magisterial District, upon the petition of Industrial Development Authority (Burritt Estate). (Terry Harrington, Director of Planning 8~ Zoning) 4. Ordinance to rezone 17.5 acres from R-3 to C-2 and obtain a Special Use Permit to construct a home for adults, located east of Airport Road north of the terminus of Woodbury Street, Hollins Magisterial District, upon the petition of Shenandoah Homes Retirement Villages. (Terry 5 Harrington, Director of Planning & Zoning) 5. Ordinance amending and reenacting Ordinance 82592-12 the Zoning Ordinance, Section 30, to allow broadcasting towers only by special use permit in C-2, General Commercial Districts, I-1 and I-2, Industrial Districts. (Terry Harrington, Director of Planning Sf Zoning) 6. Ordinance amending and reenacting the 1985 Comprehensive Plan by the incorporation of the Conceptual Greenway Plan, Roanoke Valley. (Jon Hartley, Assistant Director of Planning & Zoning) U. CITIZEN COMMENTS AND COMMUNICATIONS V. ADJOURNMENT 6 .~ C-l AT A REGULAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COONTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 1997 PROCLAMATION DECLARING APRIL 20 - 26, 1997 AS ORGAN AND TISSUE AWARENESS WEER IN THE COUNTY OF ROANORE WHEREAS, one of the most meaningful gifts that one human being can bestow upon another is the precious Gift of Life through organ and tissue donation; and WHEREAS, tremendous advances have been made in the technology of organ and tissue transplantation in recent years, offering the opportunity of life for many thousands of people and a significant improvement in their quality of life; and WHEREAS, the ability to provide a patient with a transplant depends on the availability of donated organs and tissues, which are in short supply; and WHEREAS, in February, 1995, the Roanoke County Board of Supervisors was the first governing body in southwest Virginia to express support for the establishment of a regional commission on organ and tissue donation; and WHEREAS, from this beginning, the Blue Ridge Alliance for Organ and Tissue Donation was created to: promote awareness of the benefits of donation, educate the communities within the Alliance by coordinating resources, and work together with the organizations devoted to donation and transplantation; and WHEREAS, the Alliance will increase the number of donors within our communities and enhance and save the lives of those who will most benefit from donation. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke 1 i c~- i County, Virginia, do hereby proclaim April 20 - 26, 1997, as ORGAN AND TISSIIE DONOR AWARENESS WEER in Roanoke County, Virginia, and calls its significance to the attention of all of our citizens. 2 i ~ C -a, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORB OF ROANORE COONTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 1997 PROCLAMATION DECLARING APRIL 20 - 26, 1997 AS NATIONAL VOLUNTEER WEER IN THE COUNTY OF ROANORE WHEREAS, the foundation of a humane and just society is the people's willingness to work together for the common good, and local governments in America must constantly redefine ways to provide high-quality services to citizens while controlling costs; and WHEREAS, volunteers can help local governments maintain and expand existing programs without increasing taxes; and WHEREAS, our country's volunteer force consists of 89.2 million people; and in the County of Roanoke over 1,500 individuals donate their time, skills and talents in such diverse areas as Fire and Rescue, Libraries, Social Services, Police, Parks and Recreation, Youth Haven II, and many Committees, Commissions, and Boards; and WHEREAS, these men and women dedicate countless hours of unpaid time, resulting in substantial tax savings while maintaining a high level of service to our citizens; and WHEREAS, it is the duty of all of our citizens to honor our dedicated volunteers and celebrate the volunteer programs which contribute to the quality of life of communities throughout the Roanoke Valley. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim April 20 - 26, 1997, as NATIONAL VOLUNTEER WEER in Roanoke County, Virginia, and 1 I C -~ ~ FURTHER, the Board of Supervisors expresses its deep appreciation and the appreciation of the citizens of Roanoke County for the many services provided by our volunteers, and urges our fellow citizens to invest their time, their talents, and their energy by volunteering to help others. 2 ~_" ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 1997 RESOLUTION 042297-1 ENDORSING IN CONCEPT THE BLUE RIBBON REPORT, THE 1997 COMPREHENSIVE FACILITIES STUDY OF THE ROANOKE COUNTY SCHOOL SYSTEM WHEREAS, following the defeat of the April 1996 bond referendum for construction of a new south county high school and other school improvements, the Roanoke County School Board and Board of Supervisors appointed a committee of 22 citizens from all areas of the County to conduct a Comprehensive Facilities Study to determine the needs of the school system, and WHEREAS, this committee became known as the Blue Ribbon Committee and met over 87 times and toured 28 school facilities in preparation of their report, and WHEREAS, on March 17, 1997, the Blue Ribbon Committee presented the results of the 1997 Comprehensive Facilities Study of the Roanoke County School System to the School Board and Board of Supervisors in a public meeting, recommending approximately $100 million in improvements, additions and new facilities to be constructed in three phases over the next ten years, and WHEREAS, On March 27, 1997, the School Board accepted and endorsed in concept the report of the Blue Ribbon Committee. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia hereby endorses in concept the recommendations presented by the Blue Ribbon Commission in their report, The 1997 Comprehensive Facilities Study of the Roanoke County School System. On motion of Supervisor Johnson to adopt the ordinance as revised by Supervisor i Eddy, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Dr. Deanna Gordon, School Superintendent School Board Members Ron Martin, Martin & Associates AI Thomason, Chair, BRC 2 ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 1997 ° AGENDA ITEM: Resolution endorsing in concept the recommendations of the Blue Ribbon Committee for Roanoke County Schools COIINTY ADMINISTRATOR'S COMMENTS: ~~~~<~ Following the defeat of the April 1996 bond referendum for construction of a new south county high school, the Roanoke County School Board and Board of Supervisors appointed a committee of 22 citizens from all areas of the County to conduct a Comprehensive Facilities Study to determine the needs of the school system. The committee became known as the Blue Ribbon Committee. The Blue Ribbon Committee met over 87 times, toured the 28 school facilities and interviewed faculty, staff, students and PTA members at each school to prepare their report. On March 17, 1997, the Blue Ribbon Committee presented the results of the 1997 Comprehensive Faciliti?- Study of the Roanoke County School System to the School Board and Board of Supervisors in a public meeting. The report recommended approximately $100 million in improvements, additions and new facilities to be construction in three phases over the next ten years. On March 25, 1997, the Board of Supervisors adopted a resolution of appreciation to the members of the Blue Ribbon Committee and commended them for the long hours and extensive preparation they invested in this project. On March 27, 1997, the School Board accepted and endorsed in concept the report of the Blue Ribbon Committee. Staff has begun preliminary work on Phase 1 which includes the construction of a new high school in south County, separation of the Glenvar Middle School from the High School and elementary school construction projects. ~~1 At this time, the School Board is Supervisors also endorse in concept Ribbon Committee as described in presented on March 17, 1997. The copy at that time. requesting that the Board of the recommendations of the Blue their written report that was Board members each received a Staff recommends that the Board of Supervisors adopt the attached resolution endorsing in concept the report and recommendations made by the Blue Ribbon committee. .~N~-r/ Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens ! ~ ~ ~~ AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIESDAY, APRIL 22, 1997 RESOLIITION ENDORSING IN CONCEPT THE BLIIE RIBBON REPORT, THE 1997 COMPREHENSIVE FACILITIES STIIDY OF THE ROANORE COUNTY SCHOOL SYSTEM WHEREAS, following the defeat of the April 1996 bond referendum for construction of a new south county high school, the Roanoke County School Board and Board of Supervisors appointed a committee of 22 citizens from all areas of the County to conduct a Comprehensive Facilities Study to determine the needs of the school system, and WHEREAS, this committee became known as the Blue Ribbon Committee and met over 87 times and toured 28 school facilities in preparation of their report, and WHEREAS, on March 17, 1997, the Blue Ribbon Committee presented the results of the X997 Comprehensive Facilities Study the Roanoke County School Sys m to the School Board and Board of Supervisors in a public meeting, recommending approximately $100 million in improvements, additions and new facilities to be construction in three phases over the next ten years, and WHEREAS, On March 27, 1997, the School Board accepted and endorsed in concept the report of the Blue Ribbon Committee. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia hereby endorses in concept the recommendations presented by the Blue Ribbon Commission in their report, The 1997 Comprehensive Facilities Study of the Roanoke County School System. ~- Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 1997 RESOLUTION 042297_2 TO APPROVE THE TRANSFER OF OWNERSHIP OF THE FRANCHISE FROM BOOTH COMMUNICATIONS OF VIRGINIA, INC. TO BLACKSBURG/SALEM CABLEVISION, INC. WHEREAS, the County of Roanoke, Virginia ("County") granted a Cable Television Franchise to Booth Communications of Virginia, Inc. ("Booth") or its predecessor in interest by adoption of Ordinance No. 102594-12 (the "Roanoke Franchise"); and WHEREAS, on November 11, 1996, Booth entered into an Agreement and Plan of Merger ("Agreement") with several entities including Adelphia Communications Corporation ("Adelphia"); and WHEREAS, pursuant to the Agreement and subsequent information provided by Adelphia, Booth will transfer ownership of the Roanoke Franchise and cable system to a wholly owned subsidiary of Adelphia, Blacksburg/Salem Cablevision, Inc. ("BSCI"); and WHEREAS, following the closing of the transfer contemplated by the Agreement, the name of the "Grantee" under the Roanoke Franchise will change to BSCI; and WHEREAS, under the Roanoke Franchise, Virginia Statutes and Federal Law, the transfer of ownership of the Roanoke Franchise to BSCI constitutes a transfer requiring approval of the County; and WHEREAS, the County, with the assistance of Moss & Barnett, A Professional Association, has reviewed the proposed transfer of ownership of the Roanoke Franchise and the legal, technical, and financial qualifications of BSCI and its parent company Adelphia; and WHEREAS, based on information and reports received by the County, the County has found no reason to disapprove of the transfer of ownership to Adelphia. NOW, THEREFORE, the Board of Supervisors of Roanoke County, Virginia resolves as follows: 1. The Roanoke Franchise is in full force and effect and Booth is the lawful "Grantee" under the Roanoke Franchise. 2. The County hereby consents and approves of the transfer of ownership of the Roanoke Franchise from Booth to BSCI subject to: a. Closing of the transaction contemplated within the Agreement pursuant to the terms and conditions described in information provided by Booth, BSCI and Adelphia to the County. b. BSCI or its parent Adelphia promptly notifying the County in writing of the completion of the transfer of ownership and executing the attached Acceptance Agreement or other similar form acceptable to the County and returning same to the County within thirty (30) days of the effective date of this Resolution. c. Booth, BSCI or Adelphia reimbursing County within thirty (30) days following the date of adoption of this Resolution, for all reasonable costs, expenses, and professional fees incurred by County as a result of County's review and action on the transfer of ownership. d. Adelphia executing the attached Corporate Guaranty or other similar form acceptable to the County and returning same to the County within thirty (30) days of the effective date of this Resolution. e. At the time the franchise is accepted, BSCI or Adelphia shall furnish and 2 file with the County a performance and payment bond, or a performance and payment bond together with such other security as is approved by the County. The bond shall run to the County in the penal sum of One Hundred Thousand and 00/100 Dollars ($100,000). 1. The performance bond shall be conditioned upon the faithful performance of BSCI of all terms and conditions of the franchise. The rights reserved to the County with respect to the bond or other security are in addition to all other rights the County may have under the Roanoke Franchise or any other law. The company providing the bond must be licensed to do business in the State of Virginia. ii. The requirement to maintain said bond shall remain in force for the remaining term of the Roanoke Franchise unless extinguished by authority of the County. iii, The bond shall be subject to the approval of the County and shall contain the following endorsement: "]t is hereby understood and agreed that this bond may not be canceled without the consent of the County until sixty (60) days after receipt by the County by registered mail, return receipt requested of a written notice of intent to cancel or not to renew." 3. The County hereby waives any right of first refusal which the County may have pursuant to the Roanoke Franchise, to purchase the Roanoke Franchise, or the cable television 3 system serving the County, but only as such right of first refusal applies to the request for approval of the transfer of ownership now before the County. 4. In the event the transfer of ownership contemplated by the foregoing recitals is not completed, for any reasons, the County's consent to the transfer of ownership shall not be effective. 5. This Resolution shall take effect immediately upon its adoption. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~ • ~c~~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Joseph B. Obenshain, Senior Assistant County Attorney 4 ACTION # ITEM NUMBER L4- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 1997 AGENDA ITEM: RESOLUTION TO APPROVE THE TRANSFER OF OWNERSHIP OF THE FRANCHISE FROM BOOTH COMMUNICATIONS OF VIRGINIA, INC. TO BLACKSBURG/SALEM CABLEVISION, INC. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On or about January 7, 1997, Booth Communications of Virginia ("Booth") delivered to Roanoke County an F.C.C. Form 394, "Application for Franchise Authority Consent to Assignment or Transfer of Control of Cable Television Franchise" dated December 24,1996. This application was a result of an Agreement and Plan of Merger between Booth and Adelphia Communications Corporation and its subsidiary, Virginia Acquisition Corporation. After receiving the Form 394, the County Attorney's Office forwarded all information received to our outside legal counsel, Moss & Barnett, for their review. On Apri12, 1997, we received a report from Moss & Barnett with recommendations as to the conditions of this transfer of the Counts cable television franchise operated by Salem Cable TV. The City of Salem has previously acted to approve this franchise transfer. SUMMARY OF INFORMATION: The prepared resolution approves the transfer of ownership of the Salem cable television system from Booth Communications of Virginia to Blacksburg/Salem Cablevision, Inc. ("BSCI"), a wholly owned subsidiary of Adelphia Communications Corporation. Because BSCI is a new legal entity with no proven history or financial status, approval of this change of ownership and assumption of the franchise responsibilities is being made contingent upon Adelphia's entering into an acceptable corporate guaranty of its subsidiar~s performance. Further, a performance and payment bond in the sum of $100,000 to the benefit of the County from BSCI or Adelphia will be required and the parties to this transfer must reimburse the County for its legal and other reasonable expenses related to this action. No direct impact upon the operations or level of services provided to cable television customers in the County is expected. FISCAL IMPACT: None ALTERNATIVES: I. Approve the prepared resolution for the transfer of ownership of the cable television franchise from Booth Communications to a subsidiary of Adelphia Communications with specified conditions including a performance and payment bond of One Hundred Thousand Dollars. II. Approve the prepared resolution for the transfer of ownership of the cable television franchise from Booth Communications to a subsidiary of Adelphia Communications with specified conditions except that no performance and payment bond shall be required of BSCI or Adelphia. III. Refuse to approve the proposed transfer of ownership of the cable television franchise by Booth Communications. STAFF RECOMMENDATION: Staff recommends Alternative I which would permit the negotiated sale of the Salem cable television franchise. Respectfully submitted, Joseph B. County Attorney 2 Approved ( ) Denied ( ) Received ( ) Referred to ACTION VOTE Motion by: No Yes Abs Eddy _ _ _ Harrison _ _ _ Johnson Minnix -_ -_ -_ Nickens 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 1997 RESOLUTION TO APPROVE THE TRANSFER OF OWNERSHIP OF THE FRANCHISE FROM BOOTH COMMUNICATIONS OF VIRGINIA, INC. TO BLACKSBURG/SALEM CABLEVISION, INC. WHEREAS, the County of Roanoke, Virginia ("County") granted a Cable Television Franchise to Booth Communications of Virginia, Inc. ("Booth") or its predecessor in interest by adoption of Ordinance No. 102594-12 (the "Roanoke Franchise"); and WHEREAS, on November 11, 1996, Booth entered into an Agreement and Plan of Merger ("Agreement") with several entities including Adelphia Communications Corporation ("Adelphia"); and WHEREAS, pursuant to the Agreement and subsequent information provided by Adelphia, Booth will transfer ownership of the Roanoke Franchise and cable system to a wholly owned subsidiary of Adelphia, Blacksburg/Salem Cablevision, Inc. ("BSCI"); and WHEREAS, following the closing of the transfer contemplated by the Agreement, the name of the "Grantee" under the Roanoke Franchise will change to BSCI; and WHEREAS, under the Roanoke Franchise, Virginia Statutes and Federal Law, the transfer of ownership of the Roanoke Franchise to BSCI constitutes a transfer requiring approval of the County; and WHEREAS, the County, with the assistance of Moss & Barnett, A Professional Association, has reviewed the proposed transfer of ownership of the Roanoke Franchise and the legal, technical, and financial qualifications of BSCI and its parent company Adelphia; and WHEREAS, based on information and reports received by the County, the County has found no reason to disapprove of the transfer of ownership to Adelphia. NOW, THEREFORE, the Board of Supervisors of Roanoke County, Virginia resolves as follows: 1. The Roanoke Franchise is in full force and effect and Booth is the lawful "Grantee" under the Roanoke Franchise. 2. The County hereby consents and approves of the transfer of ownership of the Roanoke Franchise from Booth to BSCI subject to: a. Closing of the transaction contemplated within the Agreement pursuant to the terms and conditions described in information provided by Booth, BSCI and Adelphia to the County. b. BSCI or its parent Adelphia promptly notifying the County in writing of the completion of the transfer of ownership and executing the attached Acceptance Agreement or other similar form acceptable to the County and returning same to the County within thirty (30) days of the effective date of this Resolution. c. Booth, BSCI or Adelphia reimbursing County within thirty (30} days following the date of adoption of this Resolution, for all reasonable costs, expenses, and professional fees incurred by County as a result of County's review and action on the transfer of ownership. d. Adelphia executing the attached Corporate Guaranty or other similar form acceptable to the County and returning same to the County within 2 thirty (30) days of the effective date of this Resolution. e. At the time the franchise is accepted, BSCI or Adelphia shall furnish and file with the County a performance and payment bond, or a performance and payment bond together with such other security as is approved by the County. The bond shall run to the County in the penal sum of One Hundred Thousand and 00/100 Dollars ($100,000). i. The performance bond shall be conditioned upon the faithful performance of BSCI of all terms and conditions of the franchise. The rights reserved to the County with respect to the bond or other security are in addition to all other rights the County may have under the Roanoke Franchise or any other law. The company providing the bond must be licensed to do business in the State of Virginia. ii. The requirement to maintain said bond shall remain in force for the remaining term of the Roanoke Franchise unless extinguished by authority of the County. iii. The bond shall be subject to the approval of the County and shall contain the following endorsement: "It is hereby understood and agreed that this bond may not be canceled without the consent of the County until sixty (60) days after receipt by the County by registered mail, return receipt requested of a written notice of intent to cancel or not to renew." 3 3. The County hereby waives any right of first refusal which the County may have pursuant to the Roanoke Franchise, to purchase the Roanoke Franchise, or the cable television system serving the County, but only as such right of first refusal applies to the request for approval of the transfer of ownership now before the County. 4. In the event the transfer of ownership contemplated by the foregoing recitals is not completed, for any reasons, the Counts consent to the transfer of ownership shall not be effective. 5. This Resolution shall take effect immediately upon its adoption. c:\...\agenda\cabletv\adelphia.res 4 Corporate Guaranty THIS AGREEMENT is made this day of , 1997, between Adelphia Communications Corporation ("Guarantor"), the County of Roanoke, Virginia ("Franchising Authority"), and Blacksburg/Salem Cablevision, Inc, ("Company"). WITNESSETH WHEREAS, the Franchising Authority by action of its governing body on 1997, adopted Resolution No. ("Resolution") approving the transfer of ownership of the cable system ("System") and the Franchising Authority's Cable Television Franchise ("Franchise"} from Booth Communications of Virginia, Inc, to Company, a wholly owned subsidiary of Guarantor; and WHEREAS, Guarantor is the direct parent of the Company and has a substantial interest in the System and the conduct of the Company in complying with the Franchise and any and all amendments thereof and any agreements related thereto, which Franchise and amendments are hereby specifically referred to, incorporated herein, and made a part hereof; and WFIEREAS, the Resolution requires the Company to furnish a One Hundred Thousand Dollar ($100,000) performance bond to ensure the faithful payment and performance of the Company's obligations under the Franchise; and WHEREAS, the Guarantor desires to provide its unconditional guaranty to fulfill additional requirements of the Resolution. NOW, THEREFORE, inconsideration of the foregoing premises and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Guarantor hereby unconditionally guarantees the due and punctual payment and performance of all of the debts, liabilities and obligations of Company contained in the Franchise t"Indebtedness"). This Agreement, unless terminated, substituted, or canceled, as provided herein, shall remain in full force and effect for the duration of the term of the Franchise, except as expressly provided otherwise in the Franchise. Upon substitution of another Guarantor reasonably satisfactory to the Franchising Authority, this Agreement may be terminated, substituted, or canceled upon thirty (30) days prior written notice from Guarantor to the Franchising Authority and the Company. Such termination shall not affect liability incurred or accrued under this Agreement prior to the effectiive date of such termination or cancellation. The Guarantor will not exercise or enforce any right of contribution, reimbursement, recourse or subrogation available to the Guarantor against the Company or any other person liable for payment of the Indebtedness any collateral security therefor, unless and until all of the Indebtedness shall have been fully paid and discharged. The Guarantor will pay or reimburse the Franchising Authority for all costs and expenses (including reasonable attorneys' fees and legal expenses) incurred by the _ Franchising Authority in connection with the protection, defense or enforcement of this guarantee in any arbitration, litigation or bankruptcy or insolvency proceedings, Whether or not any existing relationship between the Guarantor and the Company has been changed or ended and whether or not this guarantee has been revoked, the Franchising Authority may, but shall not be obligated to, enter into transactions resulting in the creation or continuance of Indebtedness, without any consent or approval by the Guarantor and without any notice to the Guarantor. The liability of the Guarantor shall not be affected or impaired by any of the following acts, or things (which the Franchising Authority is expressly authorized to do, omit or suffer from time to time, without notice to or approval by the Guarantor): (i) any acceptance of collateral security, guarantors, accommodation parties or sureties for any or all Indebtedness; (ii) any one or more extensions or renewals of Indebtedness (whether or not for longer than the original period) or any modification of the interest rates, maturities or other contractual terms applicable to any Indebtedness; (iii) any waiver or indulgence granted to the Company, any delay or lack of diligence In the enforcement of any Indebtedness, or any failure to institute proceedings, file a claim, give any required notices or otherwise protect any Indebtedness; (iv) any full or partial release of, settlement with, or agreement not to sue, the Company or any other guarantor or other person liable in respect of any Indebtedness; (v) any discharge of any evidence of Indebtedness or the acceptance of any instrument in renewal thereof or substitution therefor; (vi) any failure to obtain collateral security (including rights of setoff) for Indebtedness, or to see to the proper or sufficient creation and perfection thereof, or to establish the priority thereof, or to protect, insure, or enforce any collateral security; or any modification, substitution, discharge, impairment, or loss of any collateral security; (vii) any foreclosure or enforcement of any collateral security; (viii) any transfer of any Indebtedness or any evidence thereof; (ix) any order of application of any payments or credits upon Indebtedness; (x) any election by the Franchising Authority under § 1111(b)(2) of the United States Bankruptcy Code. The Guarantor waives any and all defenses, claims and discharges of the Company, or any other obligor, pertaining to Indebtedness, except the defense of discharge by payment in full. Without limiting the generality of the foregoing, the Guarantor will not assert, plead or enforce against the Franchising Authority any defense of waiver, release, discharge in bankruptcy, statute of limitations, res judicata, statute of frauds, anti-deficiency statute, fraud, incapacity, minority, usury, illegality or unenforceability which may be available to the Company or any other person liable in respect of any Indebtedness, or any 103122/2'7KS01 l.DOC 2 setoff available against the Franchising Authority to the Company or any such other person, whether or not on account of a related transaction. The Guarantor waives presentment, demand for payment, notice of dishonor or nonpayment, and protest of any instrument evidencing Indebtedness, The Franchising Authority shall not be required first to resort for payment of the Indebtedness to the Company or other persons or their properties, or first to enforce, realise upon or exhaust any collateral security for Indebtedness, before enforcing this guarantee. Any notices given pursuant to this Agreement shall be addressed to the Guarantor and Company ai Main at Water Street, Coudersport, PA 1 b915-1141 and to the Franchising Authority at 5204 6ernard Drive, P.O. Box 29800, Roanoke, VA 24018-0798. IN WITNESS WHEREQF, the Company, Franchising Authority, and Guarantor have executed this Corporate Guarantee as of the day, month and year first above written, GUARANTOR: ADELPHIA COMMUNICATIONS CORPORATION 6y: ' Its: COMPANY: BLACKSBURG/SALEM CABLEVlSION, INC. By: Its;_ FRANCHISING AUTHORITY: COUNTY OF ROANOKE, VIRGINIA "County Administrator "Clerk 103122127KS011.DOC 3 ACCEPTANCE OF A FRANCHISE FOR A CABLE TELEVISION SYSTEM IN THE COUNTY OF ROANOKE, VIRGINIA WHEREAS, the County of Roanoke, Virginia ("County") by action of its governing body on , 1997, adopted a Resolution No. ("Resolution") approving the transfer of ownership of the cable system and franchise of Booth Communications of Virginia, Inc. ("Booth") to Blacksburg/Salem Cablevision, Inc. ("BSCI"), a wholly owned subsidiary of Adelphia Communications Corporation; and WHEREAS, the County of Roanoke Cable Television Franchise Resolution No. _ adopted _, 19_, (the "Franchise"), together with the Resolution require that BSCI accept the Franchise and the conditions contained in the Resolution in form and substance acceptable to the County. NOW, THEREFORE, pursuant to the terms and requirements of the Franchise and the Resolution, and in consideration of the County's approval of the transfer of ownership of the Franchise, BSCI accepts the Franchise and all conditions in the Resolution and makes the following representations and warranties to the County: BSCI is a corporation duly organized, validly existing, and in good standing under the laws of the State of Delaware and authorized to do business in the State of Virginia and with full power, authority, and legal capacity to execute, deliver, and perform this Acceptance and perform the terms and conditions of the Franchise and the Resolution. 2. All actions necessary to authorize the execution and delivery of this Acceptance and the performance of the Franchise and Resolution, have been duly authorized by all necessary and required proceedings. 3. The execution and delivery of the Acceptance and the performance of the Franchise and the Resolution, does not and will not conflict with or result in the breach or termination of, or constitute a default under, any indenture or instrument with respect to the borrowing of money, or any material contract, lease or agreement, or order, judgment or decree or any law, rule or regulation to which BSCI is a party or by which it or any of its property is bound or affected. 4. BSCI has carefully read the terms and conditions of the Franchise and the Resolution, and accepts the rights, duties, and obligations created thereunder, subject to its rights under applicable state and federal law. BSCI agrees to comply with all provisions of the Resolution as if set out in the Franchise and recognizes that the County may enforce compliance with the Resolution via the Franchise. 97300/232/x01 !.DOC 5. Neither BSCI or any of its representatives or agents have committed any illegal acts or engaged in any wrongful conduct contrary to, or in violation of, any federal, state, or local law or regulation in connection with the obtaining of the Franchise. Dated , 1997 BLACKSBURG/SALEM CABLEVISION, INC. By: Its: STATE OF ss. COUNTY OF 1 The foregoing instrument was subscribed and sworn to before me this 1997, by ,the of Blacksburg/Salem Cablevision, Inc. SEAL 97300/232x01 !.doc Notary Public 97300/232/x01 !.DOC ACTION # ITEM NUMBER ~.... AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 1997 AGENDA ITEM: TRANSFER OF OWNERSHIP OF THE FRANCHISE FROM BOOTH COMMUNICATIONS OF VIRGINIA, INC. TO BLACKSBURG/SALEM CABLEVISION, INC. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This agenda item was deferred from the last meeting pending further negotiations with the proposed new owners. Negotiations are still continuing, however, staff will forward a report and recommendation to the Board on Monday, April 21. Respectfully submitted, B. C~enshain Assistant County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Eddy - - - Harrison _ _ _ Johnson Minnix -_ -_ -_ Nickens 4 • ;. A-042297-3 ACTION NO. ITEM NUMBER ~- 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 1997 AGENDA ITEM: Approval of amendments to the Investment Policy COIINTY ADMINISTRATOR'S COMMENTS: The County has had an investment policy since 1987. At the time the original policy was adopted, it was announced that it was a living document and would need to be revised from time to time. It was revised in 1992, 1994, and again in 1995. On Page 6, we are adding language of Section 2.1-328.9 of the Code of Virginia to give the County more flexibility in its overnight investments. These amendments protect County funds while it improves return on overnight investments. Staff recommends that the Board of Supervisors approve the proposed amendments to the Investment Policy. " 3 ~- Respectfully Subm'tted by' i Al red C. Anderson T easurer Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approved by: Elmer C. Hodge rr,,,nty Administrator ACTION Motion by: Bob I,. Johnson to as°bt investment policy cc: File Alfred C. Anderson, Treasurer Paul M. M:.~oney, County Attorney Policy Manual VOTE No Yes Abs. Eddy ~ Harrison _~ Johnson ~._ Minnix ~- Nickens x ~-3 COUNTY OF ROANOKE, VIRGINIA I. Investment and Portfolio Policy A. Identification: 1. Purpose and Scope This policy shall establish guidelines for the efficient management of County funds and shall apply to activities with regard to the investment of the financial assets of the County. The goal of the policy is to allow the County to obtain the highest possible yield on available County financial assets, consistent with constraints imposed by its safety objectives, cash flow considerations and Virginia state laws that restrict the placement of public funds. 2. General Guidelines The Treasurer of the County of Roanoke is an Elected Constitutional Officer whose responsibility in part is receiving, collecting, safeguarding and disbursing county funds from all sources. It shall be the responsibility of the Treasurer, however he may designate a deputy to manage the day-to-day operations of the investment portfolio and place the actual purchase/sell orders with brokers. The Treasurer shall advise the County Finance Board, which is the Board of Supervisors, when the investment policy is altered and at the end of each month report to them the amount of money on deposit with each depository. Specifically excluded from these guidelines are funds that by statue or ordinance require specific investments. ~~'~ 2 3. Authorized Investments As a unit of local government in the State of Virginia, the County of Roanoke is restricted by Virginia Security for Public Deposits Act, Sec. 2.1-359 through 2.1-370 and the Code of Virginia, Title 2 Investment of Public Funds to the following types of securities as described in Sec. 2. 1-327 through 2.1-329: a. Bonds, notes and other evidence of indebtedness of the State of Virginia. b. Bonds, notes and other direct obligations of the United States and securities unconditionally guaranteed as to the payment of principal and interest by the United States or any agency thereof. c. Bonds, notes and other evidence of indebtedness of any county, city, town, district, authority or other public body of the State of Virginia. d. Bonds and other obligations issued, guaranteed or assumed by the International Bank for Reconstruction and Development and the Asian Development Bank. e. Certificates of deposit in commercial banks up to their net worth provided they are approved by the State Treasury Board in the State's Collateral protection pool in accordance with the Virginia Public Deposits Act. f. Certificates of deposit in commercial banks, savings and loan associations and mutual savings bank doing business in this State up to FDIC and FSLIC insurance coverage. g. Bankers' Acceptances h. Repurchase Agreements provided the securities for the agreement are written against specific government securities as authorized under Sec. 2.1-328. As a matter of s ~' 3 policy, the county must take delivery of the securities purchased through a repurchase agreement if the term of the agreement is greater than four (4) days. If the term is less than four (4) days, the securities may be held in safekeeping by the bank for the account of the county. Pledged securities under repurchase agreements must be based on market value, not face value. When entering a repurchase agreement where delivery is not required, the county shall obtain a safekeeping receipt for specific securities. Refer to Part II Repurchase Agreements for complete details. i. Money Market Funds Deposit-type securities shall be collateralized through the State Collateral Pool as required by Virginia Public Deposits Acts for any amount exceeding FDIC or FSLIC coverage. Other investments shall be collateralized by the actual security held in safekeeping by the primary agent. All investments will be in the name of the County of Roanoke and will name the specific fund from which the instrument was purchased. Safekeeping account receipts will be held by the Treasurer's Office. The Treasurer will continually monitor the contents of the portfolio, the available markets and the relative values of competing instruments, and will adjust the portfolio accordingly. CMOs, inverse floating rate securities, floating rate securities tied to a non-money market instrument, IO's, PO's, Z-tranche securities, residuals, and other securities having unusual features are expressly prohibited. Transactions in options, futures, options on -3 4 futures, margin buying and commodities are prohibited. Any other security not specifically authorized in this document is expressly prohibited. 4. Maturities Maturity scheduling shall be timed according to anticipated need. Investment maturities for operating funds shall be scheduled to coincide with projected cash flow needs, taking into account large routine expenditures as well as considering sizable blocks of anticipated revenue. lnvestment of capital project funds shall be timed to meet contractors payments. Short Term versus Long Term Portfolio -Limitation on instruments, diversification and maturity scheduling shall depend upon whether the funds being invested are considered short term or long term funds. All funds shall be considered short term except those reserved for capital projects and prepayments funds being held for debt retirement. 5. Risk.~l,i~uidit~ Bidding The primary goal of the investment policy is to maximize return on investment while minimizing risk to the investment. The 'Treasurer will diversify use of investment instruments to avoid incurring unreasonable risks inherent in overinvesting in specific instruments, individual financial institutions or maturities. The Treasurer's office shall maintain a listing of financial institutions which are approved by the State Treasury Board for investment purposes and which shall provide their most recent Consolidated Report of Condition. Periodically, these financial institutions must be examined and evaluated to determine their strength and ~~ 5 creditworthiness. During the bid process the Treasurer may reject an investment with a higher yield when he feels it carries an element of risk. Speculative investments will not be allowed. Before the Treasurer invests any surplus funds, a competitive "bid" process with three or more financial institutions shall be conducted. If a specific maturity date is required, either for cash flow purposes or for conformance to maturity guidelines, bids will be requested for instruments which meet the maturity requirement. If no specific maturity is required, a market trend (yield curve) analysis will be conducted to determine which maturities would be most advantageous. 6. Reporting and Controls The Treasurer shall report at the end of each month to the Board of Supervisors the amount of money on deposit with each depository. The Treasurer shall establish a system of internal controls which shall be documented and reviewed with internal and independent auditors and meets the requirements of the Governmental Accounting Standards Board (GASB). The controls are designed to prevent losses of public funds due to fraud, error, misrepresentation, unanticipated market change or imprudent actions. B. Source of Investment Policy: 1. Current Management Practices The Treasurer shall develop and maintain written administrative procedures for the operation of the investment program. Each investment transaction shall seek to first ensure that capital losses are avoided, whether they be from securities defaults or erosion .~ 6 of market value. The County seeks to attain market rates of return on its investments, consistent with constraints imposed by its safety objectives, cash flow consideration and Virginia state laws that restrict the placement of public funds. The Treasurer shall also carry out an aggressive cash management program that maintains true zero balances in the County's checking accounts with temporary idle funds being invested overnight in either repurchase agreements that are secured or collateralized by governmental securities as required by the Code of Virginia or in one or more opened investment funds. provided that the funds are registered under Securities Act (~ 13 1--501 et seq.) of the Commonwealth of Virginia or the Federal Investment Co Act of 1940 and that the investment of such funds by the County is restricted to investments otherwise permitted b~ law and this Investment Polio. ~ .Whenever possible funds held for future capital projects (i.e., bond proceeds) shall be invested to produce enough income to offset increases in construction costs due to inflation. Diversification is required through the use of portfolio percentages. Safekeeping will be required using third-party safekeeping in an account in an institution designated as a primary agent. The Board of Supervisors will be given copies of the County's Investment Policies and Practices. All changes will be documented and copies sent to the Board. The Board should contact the Treasurer if they have any questions, recommendations, additions or deletions to the policies. The Treasurer will consider the recommendations and implement such recommendations which he deems in the best interest of the County. ..~ 7 2. Prudence Standards The standard of prudence to be applied by the Treasurer shall be the "prudent investor" rule, which states, "Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercised in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived." The prudent investor rule shall be applied in the context of managing the overall portfolio. The Treasurer, acting in accordance with written procedures of the Code of Virginia, Sec. 2.1 329.1 and Sec. 58.1-3123 et. seq. and exercising due diligence, shall not be held personally responsible for a specific security's credit risk or market price changes provided that these deviations are reported immediately by the Treasurer and that reasonable and prudent action is taken to control adverse developments. Furthermore, in accordance with Sec. 58.1-3163 of the Code of Virginia, the Treasurer shall not be liable for loss of public money due to the default, failure or insolvency of a depository. 3. State Law The County shall limit investments to those allowed under the Virginia Security for Public Deposits Act, Sec. 2.1-359 through 2.1-370 and Investment of Public Funds as in Sec. 2.1-327 through 2.1-329, Code of Virginia. The Virginia Security for Public Deposits Act provides for a mutuality of responsibility involving a cross guarantee among all commercial banks holding public ~-3 8 deposits. In the event of insolvency by a bank holding public deposits, any losses resulting from uncollateralized and uninsured public deposits will be paid by assessments against all other commercial banks holding public funds. The amount assessed against each bank will be based on the ratio that its average public deposits bears to the statewide average. In respect to the savings and loan associations and savings banks, however, there is no sharing of liability for total public funds on deposit. Instead, the savings and loan associations are required to pledge collateral equal to 100% of their public deposits, compared to 50I that is required of the banks. 4. Audit Reauirements The Treasurer shall establish a system of internal controls which shall be documented in writing. Accurate and adequate records will be maintained by the 'T'reasurer's Office. Such records will be subject to audit by the Internal Audit Department, as well as the independent auditors and the State Auditor of Public Accounts. Reporting and disclosure requirements will comply with all applicable regulations including the requirements of the Governmental Accounting Standards Board. 5. Concentration bank The Treasurer will move funds from other depository banks to a central point to maximize the availability of funds. The central point or primary bank will be the concentration bank which shall be determined by competitive bids. 6. Charges for Banking, Services The cost of maintaining the account may be paid either by a compensating balance ~-3 9 or by direct charges. If a compensating balance is used the Treasurer shall review with a bank official monthly an anlyzation of the County's account profitability to the bank. Considering interest rates at that time and the bank's average earnings allowance, the bank will determine the balances in the accounts (compensating balances) which will be required for the following month in order to cover the cost of processing the County's banking transactions. Copies of the result of these analyses will be maintained by the Treasurer. 7. Zero Balance Account (ZBA) The Treasurer will take full advantage of clearing time on County checks disbursed by maintaining true zero balances in the County's checking account. As checks are presented for payment, they are accumulated and a single offsetting credit is prepared to bring the account to a zero balance at the end of the banking day. This account is linked to the Master Concentration or deposit account against which the ZBA draws funds to pay the checks presented for payment. Temporarily idle funds will be invested overnight in repurchase agreements that are secured or collateralized by governmental securities as required by the Code of Virginia. The Treasurer will determine excess idle funds and invest them in longer term investments. 8. Diversification Diversification by Instrument U.S. Treasury Obligations Percent of Portfolio 70~ (bills, notes and bonds) F-3 10 U.S. Government Agency Securities 70~ and Instrumentalities of Government Sponsored Corporations Bankers's Acceptance (BA's) 40~ Repurchase Agreement (Repo's) Two or more nights 25~ Repurchase Agreement (Repo's) overnight 70~ Commercial Banks Certificate of Deposit (CD's) 100 Savings & Loan Associations Certificate of Deposits (CD's) 10~ Commercial Paper 35~ Local Government Investment Pool 75~ Diversification by Financial Institution: Bankers' Acceptance (BA's) No more than 25~ of the total portfolio with any one institution Repurchase Agreements (Repo's) No more than 20~ of the total portfolio with any one institution Certificates of Deposits (CD's) Commercial Banks No more than 45~ of the total portfolio with any one institution Certificates of Deposits (CD's) Savings and Loan Association. No more than X100,000 with any one institution. 11 ~. `' Local Government Investment Pool -State Pool No more than X15 million Commercial Paper No more than 25% of the total portfolio may be purchased through any one financial institution. Diversification of Funds to be invested in any one issue: NO limit- FDIC, FSLIC, Collateralized Certificates of Deposit No limit-- U.S. 'T'reasuries and Agencies Maximum- 10% of total portfolio for any Bankers Acceptance and Commercial Paper issue II. Repurchase Agreements Definition A. Investing in Repurchase Agreements 1. The Instrument The repurchase agreements (Repo's) are an integral part of an investment program of state and local government. Their flexibility is unmatched by other short term money market instruments. They provide the investor an excellent cash management tool. The sale by a bank of a government security with a simultaneous agreement to repurchase the security at a later date can insure safety of public funds while securing money market rates of interest. The Repo is a contractual transaction between an investor and an issuing financial institution. The investor exchanges cash for temporary ownership or control of collateral ~-3 12 securities, with an agreement between the parties that on a future date, the financial institution will repurchase the securities. The 'hreasurer will use a Master Repurchase Agreement (See Appendices) as a written contract to establish the County's rights in all transactions. A written contract will also be used with the independent third--party custodian. (See Appendices.) Customarily, the investor receives interest during the term of the repurchase agreement, as agreed upon at the time of the investment transaction. The eligibility of repos depends on the manner in which the repo is structured. The Attorney General in an opinion written. in July 1982 states "that a repurchase agreement which is secured or collateralized by governmental securities which qualify under Sec.2.1-328 is a legally authorized investment." The General Assembly during the 1985 session amended Sec. 2.1 328.5 and added Sec. 2.1-328.8. This legislation authorizes the investment of public funds in overnight, term and open repurchase agreements which are collateralized with securities that are approved for direct investment. 2. Types of Repurchase Agreements An overnight repo is one which is written for one day, as its name implies. These are popular with cash managers seeking to invest funds overnight to meet specific cash needs on the next day or to combine assets with other investments and incoming cash in larger denominations for a longer maturity in another instrument. Interest rates tend to be quoted in relationship to the Fed funds rate, which is the interbank lending rate for bank reserves. G~.~ 13 Term repos are written for a specific time period of more than one day. The County uses term repos usually for maturities for less than 14 days, particularly when bank regulations require jumbo CDs to be written for at least 14 days with some having 30-day requirements. Collateral is adjusted daily to protect the investor. Open repos are written without a specific maturity. Either party may end the transaction on a future date and the amount invested can be changed on a daily basis. Open repos are based upon a rate that keys off Fed funds or T-bill yields. 3. Know With Whom You Are Investine The Treasurer must exercise special caution selecting parties to conduct repurchase transactions with and be able to identify the parties acting as principals to the transactions. A written master repurchase agreement is executed between the County, the bank and the third party collateral agent. It is the policy of the County to concentrate its investment efforts to banks located in the State of Virginia which are under the Virginia statutes for public funds and all banks must be approved depositories by the State Treasury Board. 4. Collateral Collateral is the repo's underlying security. Repos are written against specific government securities as authorized by law. The best collateral from the investor's standpoint is short-term t1.S. Treasury bills which are liquid and not subject to serve price changes. 5. Delivery of Collateral 14 "'. As a matter of policy, the County must take delivery of the securities purchased through the agreement if the term of the agreement is more than four (4) days. These investment securities may be held by the County or placed in a third party custodial account for safekeeping. If the term is less than four (4) days, such as the overnight repo when third party safekeeping is not required, the securities may be held in safekeeping by the bank, but must be held for the account of the County. The repo must be written against specific government securities as authorized under Sec. 2.1-328. When entering a repurchase agreement where delivery is not required, the County shall obtain a safekeeping receipt for the specific securities purchased. Pledged securities under the repurchase agreement must be based on market value, not face value. 6. Risk Risk is significantly reduced by delivery of underlying securities through physical delivery to a third party custodian. Repos shall not exceed 25% of the total investment in the County's investment portfolio on any one day and no more than 15% with any one institution. bosses can be limited in doing repos, if not avoided entirely, by following these four basic rules: (1) operate under the terms of a clearly specified and executed master repurchase agreement with Commercial Virginia Banks, (2) properly assess counterparties including their corporate structure and capital strength, (3) use appropriate procedures for obtaining control of securities, and (4) evaluate securities appropriately and monitor them regularly, making margin calls when necessary. 15 III.. Prime Bankers' Acceptances Definition: E -3 This instrument as defined by the Government Finance Officers Association, Committee on Cash Management in its June 1984 publication Model Investment Legislation is as follows: "Bankers' acceptances typically are created from a letter of credit in a foreign trade transaction. For example, a U.S. corporation planning to import goods from abroad requests that its bank issue a letter of credit on its behalf in favor of the foreign ~supplier.This letter allows the foreign vendor to draw a draft on the importer's U.S. bank for payment of the merchandise. Upon receipt of this letter and draft, the supplier ships the goods and presents the draft at its bank for discounting, allowing the supplier to receive immediate payment for the shipment. The foreign bank then forwards the draft to its U.S. correspondent. At this point, the draft is stamped "accepted", with the U.S. bank incurring an obligation to pay the draft (now a bankers' acceptance) at maturity. The accepting domestic bank may buy the acceptance, earning the discount between the purchase price and face amount to be reimbursed by the U.S. importer. On the other hand, the acceptance may be sold to a third party, freeing the bank of all but the contingent liability, for which it collects a small fee. In this case the acceptance- secured by the bank, the goods themselves and the importer---becomes a money market instrument. In 69 years of use in the United States, the bankers' acceptance has experienced no ~-3 16 known principal loss to investors. `there have been instances of counterfeit and fraudulent acceptances. Government investors are advised to seek bankers' acceptance from money center banks to insure a secondary marketability unless a lesser known local institution offers a yield premium. Maturities range from 30 to 180 days." As a matter of policy, one of the banks should be a Virginia bank and the County should only purchase bankers' acceptances of banks that have a rating of no lower than BBC as assigned by Keefe Bruyette or the top local banks. The maximum percentage of funds to be invested in any one issue shall not, exceed five (5) percent of the total portfolio. These securities will be held by the County's third party custodial agent in the County's name. IV. Prime Quality Commercial Paper Definition Commercial paper has a history that extends back to colonial times, prior to the existence of a banking system in America. The precursor of commercial paper was the domestic bill of exchange, which was used to finance trade as early as the beginning of the eighteenth century. Bills of exchange allowed the safe and convenient transfer of funds and provided ashort-term loan between the time of purchase and payment for goods. As financial intermediation evolved, banks and paper brokers began discounting paper. The supply of negotiable paper was held by commercial banks or by entrepreneurs investing surplus funds, Commercial paper is a short term unsecured promissory note that is generally sold L`.- " by large corporations. In recent years commercial paper has attracted much attention because of its rapid growth and its use as an alternative to short-term bank loans. The principal issuers of commercial paper include finance companies, nonfinancial companies and bank holding companies. These issuers participate in the market for different reasons and in different ways. Finance companies raise funds on a more- or-less continuous basis in the commercial paper sales in part to support their consumer and business lending. These commercial paper sales in part provide interim financing between issues of long-term debentures. Non-financial companies issue commercial paper at less frequent intervals than do finance companies. 'T'hese firms issue paper to meet their funding requirements for short-term or seasonal expenditures such as inventories, payrolls and tax liabilities. Bank holding companies use the commercial paper market to finance primarily banking related activities such as leasing, mortgage banking, and consumer finance. The firms issuing paper obtain rating from at least one of three services, and most obtain two ratings. In most cases, insurers bank their paper one hundred percent with lines of credit from commercial banks. Present day investors in commercial paper include money center banks, non-financial firms, investment firms, state and local governments, private pension funds, foundations and individuals. The County's policy is to invest only in "prime quality" commercial paper, with a maturity of two hundred seventy days or less, or issuing corporations organized under the ~-3 18 laws of the United States, or any state thereof including paper issued by banks and bank holding companies. "Prune quality" shall be as rated by the Moody's Investors Service, Inc. within its ratings of prime 1 or prime 2 or by Standard and Poor's, Inc. within its ratings of A-1 or A-2 or by Fitch Investors Service within its ratings of F-1 and F--2. The maximum percentage of funds to be invested in any one issue shall not exceed five (5) percent of the total portfolio. These securities will be held by the County's third party custodial agent in the County's name. It shall be the county's policy to purchase only Al - P1 paper. Focal Government Investment Pool Act Operated Directly By State Treasurer A. The Act and its Purpose 1. Introduction The "Investment of Public Funds and local Government Investment Pool Act" became effective January 1, 1981 and provides for a local government investment pool which will produce additional revenues for localities on short-term investments. The pooling of funds enables governmental entities to avail themselves of the economics of large-scale investing as well as active, professional management of funds by the State Treasurer's investment staff. As a member of the pool, governmental entities are able to take advantage of the investment facilities of the Commonwealth. Pooled funds are invested in accordance with `treasury Board investment guidelines for the Commonwealth's general fund monies. 'his F ~-3 19 encompasses third-party delivery of repo collateral and other professional safekeeping arrangements. 2. Investment Strategies Investments will be made in conformity with Sec. 2.1-234-4 of the Act. There is a minimum participation of X5,000.00. The minimum period for investment is one day. Rates of return vary. Once the account is established, no minimum balance is required. Additional investments can be made in minimum X1,000 increments. The pool provides liquidity to the investor with one-day notice of deposit or withdrawal of funds. Instructions are to be called to the Department of Treasury at (804) 225-3166 before 4:00 p.m. on the business day prior to the actual transfer of funds. 3. Income Earnines Accumulated income will be credited to each participant's account monthly. Each locality will receive a monthly report which will contain the following information: Average investment balance Average yield Gross investment credit Administrative expenses Net Investment Credit Changes in participation made during the preceding month 4. Reserve for losses It is not anticipated that a reserve for losses will be necessary due to restriction on ~~ the quality of investments. Amendments: January 28, 1992 December 1, 1992 June 27, 1995 general.invest.pol 20 ~3 A-042297-4 Item No. "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri122, 1997 AGENDA ITEM: Request to expend project funds to reimburse the Virginia Department of Transportation for industrial access road construction costs for Technology Drive at Valley TechPark COUNTY ADMINISTRATOR'S COMMENTS: n ~~ a BACKGROUND: Roanoke County requested $450,000 from the Virginia Department of Transportation, Industrial Access Road Fund in early 1993 to construct a road in Valley TechPark. The VDOT Commonwealth Transportation Board (CTB) subsequently approved the County's application on June 24, 1993. The County prepared the road plans and profiles in accordance with VDOT and County standards and VDOT requested that they administer the construction project. Roanoke County obtained a bond for the project and pledged to locate a qualifying industry within three years of the date of the CTB's allocation in order to obtain credit against VDOT's expenditures for the construction of the road. Road construction of Technology Drive began in the spring of 1994 and was completed in early 1995. Rusco Windows of Roanoke located in Valley TechPark in August 1995 and RR Donnelley & Sons Co. announced their location in February 1996. These companies are "qualifying industries" under the Industrial Access Road Fund Program and therefore, relieve Roanoke County of having to reimburse VDOT for any eligible road construction costs. The total cost of constructing Technology Drive was $750,917.33 as is shown on the attached calculations provided by VDOT. There are $234,299.99 of ineligible construction costs associated with this project. These include curb and gutter, additional pavement width as required by County standards, pipes and storm water management. Rusco and RR Donnelley combined to account for $408,308.67 of credit towards the bond obligation. The County provided a $150,000 match at the beginning of the project, of which VDOT has applied $41,691.33 as an excess match against the ineligible project costs leaving a sum of $192,608.66 owed to VDOT. ~- ~~ SUMMARY OF INFORMATION: Capital funds in the amount of $1,333,426 remain from the appropriation made for RR Donnelley on February 21, 1996. Of this amount, $273,718 has been allocated for training, traffic signal, signage and other items leaving $1,059,708 in the account. There is an additional $ 31,925.50 remaining in the 1993 bond Issue for Valley TechPark. Staff recommends that the Board of Supervisors authorize the expenditure of the remaining $31,925.50 of Bond funds and $160,683.16 of capital funds appropriated to the RR Donnelley project to reimburse VDOT for ineligible costs related to the construction of Technology Drive in Valley TechPark. FISCAL IMPACT: Roanoke County appropriated $2.5 million for the RR Donnelley project at the February 21, 1996 meeting. Remaining funds of $31,925.50 from the 1993 Bond Issue are available within the Department of Economic Development budget. ALTERNATIVES: action 1. Adopt the attached ~te~r approving the reimbursement of $192,608.66 to VDOT for the construction of Technology Drive in Valley TechPark. 2. Fund the reimbursement to VDOT from the unappropriated fund balance. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve Alternative No. 1 in order to close out the road construction element of the Valley TechPark project. Respectfully submitted, ~^ Timothy W. Guba a Director, Economic Development Approved (x) Denied ( ) Received ( ) Referred ( ) To ( 1 cc: File Timothy Diane D. Approved by, Elmer C. Hodge County Administrator ACTION Motion by: Fenton F. Harrison to expend funds W. Gubala, Director, Econ Dev Hyatt, Director Finance VOTE No Yes Abs. Eddy ~ Harrison Johnson ,~_ Minnix ~_ Nickens yC Oi~y~1 I I+ v 6 ~~~'Mh0. rr7Nr'~. DEPARTMENT OFTRANSPORTATION 1401 EAST BROAD STREET DAVID R. GEHR RICHMOND, 23219-1939 COMMISSIONER April 2, 1997 Mr. Elmer C. Hodge, Administrator Roanoke County P.O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: ~rr ~/ JAMES S. GIVENS STATE SECONDARY ROADS ENGINEER I am pleased to inform you I have made the determination that the R. R. Donnelley facility was effectively constructed prior to the expiration of the three-year bond period following the CTB allocation on June 24, 1993. I am basing this determination on the documentation you submitted dated June 19, 1996, as evidence of capital investment in excess of $48 million. This will formally notify you that VDOT releases you from any further obligation under the Industrial Access Program for the .eligible portion of this project. An outstanding balance of $192,608.66 for ineligible project costs remains payable for Roanoke County. I believe this is in keeping with our discussions and I look forward to continuing to work with Roanoke County in the further- ance of economic development and the secondary road system in the county. cc: James W. Atwell Fred Altizer, Jr. Jeffrey A. Echols Yours truly -~ \ J mes S. Givens tate Secondary Roads Engineer TRANSPORTATION FOR THE 21ST CENTURY N1.AR,.-C~, 97 (THU) 1~ ~ 31 ~~DO'f SECONDARY ROAMS TEL; 807862603 P, 001 ~, ~~ t The facts pertaining to the allocation, bond and expenditures in this matter are as follows: CTB allocation 6/24/93 $450,000.00 Bond Expiration 7/24/96 Total Project Cost Ineligible Project Cost Eligible Project Cost Less Required County Match Required Bond Less Credit for Rusco Remaining Bond Obligation Potentially satisfied by R. R. Donnelly Investment $750,917.33 ~~4,299.99 $516,617.34 108 6.67 $408,308.67 X151,110.00 $257,298.67 Match paid by County 1/28/97 $150,000.00 Required County Match X08,308.67 Excess Match Paid by County $ 41,692.33 to be credited to ineligible project cost Ineligible Project Cost Less Excess Match Remainder Amount due VDOT from County NATURE SAVER"' FAX MEMO 01616 $234,299.99 41691.33 $192,608.66 A-042297-5 ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMII~iISTRATION CENTER MEETING DATE: Apri122, 1997 SUBJECT: Request for Approval of FY 1997-98 Cable Television Budget COUNTY ADMINISTRATOR'S COMI~~NTS: BACKGROUND INFORMATION: Roanoke County, the City of Roanoke, and the Town of Vinton jointly operate Roanoke Valley Television (RVTV). The initial equipment and facilities for the television studio were funded through a capital grant from Cox Communications in the amount of $480,00. The studio is located at the Jefferson Center, and currently employs three full time staff members, in addition to a variety of part time personnel. The staff produces videos and shows for the local governments and school systems which are cablecast along with government meetings on Cox Communications Channel 3 and Booth Communications Channel 3 in the West County area. RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the City, the County, and the Town. The operation budget for RVTV is provided for by the three governments, based on the proportion of Cox customers located in each jurisdiction. The governing bodies have informally agreed to provide up to 20% of the franchise fee paid by Cox Communications to fund the operations of the facility. During 1996, RVTV has produced the following for the County: nine departmental videos or public service announcements, 11 Roanoke County Todays, 2 special projects, 23 live Board meetings, and has also provided upkeep of the Message Board. Based on local costs for production, the value of these productions is approximately $70,700. Already produced in 1997 is Roanoke County 101, an orientation video for new workers to the County, which is the largest project ever produced at RVTV in terms of length. The staff has also completed Public Service Announcements for the County Schools' vocational program and a video highlighting the Building Permit process called The Permit Zone. Already in the plans for the remainder of 1997 is a new monthly program on County schools Accent Excellence. RVTV has been awarded numerous recognition for its outstanding work, including the 1996 Virginia Municipal League Communications Achievement Award for Roanoke County Today. SUMMARY OF INFORMATION: The Roanoke Valley Cable Television Committee has approved the attached budget for the Fiscal Year 1997-98 for the operation of RVTV. The budget includes the following highlights: Re-classification of the Station Manager position from Grade 24 on the County pay scale to Grade 25. The change in salary compensates for a change in scope of responsibilities, and increase in the number of people supervised, the quality of RVTV productions, and the stature of RVTV in the local government hierarchy. Re-classification of the Assistant Station Manager position from Grade 18 to Grade 20. This increase compensates for the many additional responsibilities taken on by the manager and the consistent production of high quality products. Addition of another full time position and the elimination of regular part-time positions. Because of the increase in workload over the last year the current staff cannot take on additional programs or live government meetings, including projects that RVTV would like to initiate but do not have the work hours available. This will allow for a low turnover rate among employees, greater flexibility for the localities in terms of adding new programming, and would eliminate part-time funds in the next two budget cycles. Cable Television staff is carried on the County's payroll and benefit system and will receive the same increase as County employees. The proposed budget includes 4% for raises for the staff, but actual raises will be at the County rate. FISCAL IlVIPACT: The total RVTV budget request is $190,995, of which Roanoke County's share is 33.8%, or $64,556, an increase of $12,131 over last year's budget. The total franchise fee paid by Cox to Roanoke County last year is $402,896, and 20% of that is $80,579.20, or $16,000 less than this budget request. RECOMMENDATION: The Cable Television Committee recommends that the Board approve this budget request in the amount of $64,556. ,, Anne Marie Green, APR Elmer C. Hodge Director, Community Relations County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Harry C'. Nickens to approve budget VOTE No Yes Abs. Eddy x Harrison ~, Johnson x Minnix Nickens x cc: File Anne Marie Green, Director, Community Relations Diane D. Hyatt, Director, Finance • - r ~ "° Report PAH250 -~ _"'.~"'~______--_- --------------_ ...._ .. : Anaiy:is .. .. _~_ , ;....;.. .. _ , - ------_: 6 ISC 0 F AL ~ _+_SUHFUND 817 Cable TV DEPARTMENT -~~'-`---- ~ .. 21 t:ountji AdAinistrator- ~~ Budget ~"~~ Proposed 1010 Ragular _ -- ------_........... __ :.. 1020 J'art- .~:_ :..~ ...... ~.. ..:::' . .~rfmc .......... .........78,477.00 106, 719 . 2100 F1 CA - ~mpioyer Contribution 2200 s, 000 : o0 6,386.00 0 8 162 Retirement - VSRS 2300 Group Health insurance: 8,813.00 , 12,603 2310 Group Dentai'Insurane• 4,514:00 7,864 ____3013 ProressionaT Services Other. 32 2 R ~ ~ ~~ 453.00 7,500 00 724 7 500 0 ~p~irs ~ Otfica Equipment) . 500 00 , 500 3209 Repairs IOther Equipment) 3530 Printed Forms . 1,000.00 1,000 3610 Advertising':: : 500.00 ~ 500 5210 Postage ~ ~ 500;00 0 ._ 5230 .Telephone 75.00 250 _ .. _ __._ ._. _ ............. _.._ ...._. __ 5235 Car Phones ._._". .`,°.` .__".., ...._..`~. 2 . 0 0 0.0 0 22000 5305 Motor Vehicle Insurance ~ 575 00 1 300 5308 General Liabilit insurance -r-- -- - - -- -- -.......- --...__..._. _ .._.._ _. -. Y_._. _ ... .... ... ... _ ...._._.._..__...___.__._.... 5410 Lease/Rent of Equi ment . . .._._...__.1 •.1 00.0 0 1,600 1 , 100 p 5420 Lease/Rent o* 8uildin9s 1,000.00 500 -__-__5501 Travel tMileage) 26.,600.00 26,600 5504 Travel t Convent ion d~ Conf~arances) ~ ~~ 1,000.00 ~~ 250 5520 Dinner Meetings d Luncheons 1,000.00 500 00 1,000 ___5540 Trainin~b Educat i on _------ --- . 500 _ _ - 5801 Dues d Association Memberships ~~~-----' 600.00 --~-'"--~--"" 3,750 5819 Smali Equipment-'~ Suppii~s " 500.00 700 ---- -5883_ Video Suppli~s : 0 __ .. .:.. ..........:. 6010 Of*ice Suppliers-General ~ '"""'" L'.500.00 2,500 6080 Gas, Oil 6 Grease 800.00 1,000 6202 Subscriation: - 500.00 500 __T_ -- 2400 Life Insurance .-_9.90.• o0 -' 2, 500 213200 RP~,,.,~~ble Teiwi ..... - 54 193 00 373 _. „,. ~.-- • __ ...._._..:_._.._ ,. ; . ...... , . ..._ 19 95 •1 ACTION NO. A-042297-6 ITEM NUMBER ~ • AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 1997 AGENDA ITEM: Request for additional funding for the June 10, 1997 Republican Primary Election ('OLTNTV ADMINISTRATOR' S COMMENTS The costs for this election were not included in the 1996-97 budget due to the fact that the Republican Party did not call for this election until March, 1997. Estimated costs for this election are as follows: Election Officials $11,850 Ballots - Machine & Paper 900 Rent of Trucks 850 Set up of Machines & Election day service 4,000 Supplies, Copying, Postage 200 Rent of Voting Places 240 $18,040 Funds are requested from the General Fund unappropriated balance. .. ~"~ '' ~ Staff recommends approval of additional funds in the amount of $18,040 from the General Fund unappropriated balance. Respectfully submitted, - ~Q.c c~ ,~f . D. Diane St.Joh Registrar Approv by, Elmer C. Hodg County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) notion by: H. Odell Minnix to No Yes Abs. Denied ( ) appropriate funds Eddy x Received ( ) Harrison x Referred ( ) Johnson _~ To ( ) Minnix _~ Nickens _~ cc: File D. Diane St. John, Registrar Diane D. Hyatt, Director, Finance I r 1 ACTION NO. ITEM NO. ""`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DAT.; April 22, 1997 AGENDA IT .M: Request for May 27, 1997 Worksession to Discuss Community Plan Progress and Neighborhood Council Results COLTNTy ADMINTfiTRATnR~S COMM NTS• - V Since January, twelve Neighborhood Councils have been meeting to provide input and guidance on the Community Plan. Twenty-four separate meetings were held with these councils to obtain neighborhood based information on issues that are important to the residents of Roanoke County. The work of these councils will be presented to the larger community at a Community Plan Forum scheduled for May 17, 1997 at the Cave Spring High Schools. The May 17th Forum is also designed to allowed other community interests to make oral presentations to the Planning Commission and the Citizen Advisory Committee on Roanoke County issues that are important and should be reflected in the Community Plan. The purpose of the requested worksession is to present the Board and discuss the information derived from the Neighborhood Council process and May 17th Forum. Staff recommends as follows: 1. The Board of Supervisors schedule a worksession for May 27, 1997 to discuss the Neighborhood Council results and general Community Plan issues. i~ ~i 2 Respectfully Submitted, ~~ Terrance Harri ton, AICP Director of Plan ing and Zoning Approved, Elmer C. Hodge County Administrator Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens ACTION # ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 1997 AGENDA ITEM: ORDINANCE AMENDING AND REENACTING SECTION 2-17 Dissemination of criminal history record information of apylicants for public employment, permit or license OF ARTICLE II Ors~anizational Structure of Counter Administration OF CHAPTER 2 ADMINISTRATION OF THE ROANOKE COUNTY CODE COUNTY ADMINISTRATOR'S COMMENTS: ~ E ~~~ ~~ BACKGROUND: Criminal background checks for prospective volunteers for the fire and rescue companies in Roanoke County can take as long as four to six weeks to be returned from State Police Headquarters in Richmond due to their heavy backlog of requests. This significant time delay has had a detrimental effect upon retaining the initial enthusiasm and commitment of individuals who have indicated an interest in joining a volunteer company. SUMMARY OF INFORMATION: The Department's Volunteer Coordinator has obtained agreement from the Virginia Department of State Police to permit the County to purchase a computer software package which will permit direct access through the Central Criminal Records Exchange of criminal history records of prospective fire and rescue volunteers and employees. With the software package, criminal background checks can be received within 72 hours. This purchase is contingent upon the Board of Supervisors adopting an ordinance which codifies Roanoke County's policy of requiring such criminal background checks as a necessary component of the complete background check for these volunteers and employees. Requiring criminal history background checks of all potential volunteers and employees seems appropriate because of the contact which these representatives of Roanoke County have with citizens in vulnerable circumstances. ~"... FISCAL IMPACT: The cost of the software package is approximately $300. Funds are available in the current year's budget of the Department of Fire and Rescue to purchase this software package. ALTERNATIVES: I. Adopt the attached ordinance and permit the Department of Fire and Rescue to enter into an agreement with the Department of State Police and to purchase the necessary software program to perform criminal history background checks. II. Decline to adopt the attached ordinance and continue the current process for obtaining criminal history records through the State Police Headquarters in Richmond. STAFF RECOMMENDATION: Staff recommends Alternative I. Respectfully submitted, Jos h B. benshain Se r Assistant County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Eddy - - - Harrison _ _ _ Johnson Minnix -_ - -_ Nickens .., ,...i ` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 1997 ORDINANCE AMENDING AND REENACTING SECTION 2-17 Dissemination of criminal history record information of ~~licants for public employment, permit or license OF ARTICLE II Organizational Structure of County Administration OF CHAPTER 2 ADMINISTRATION OF THE ROANOKE COUNTY CODE WHEREAS, the Roanoke County Department of Fire and Rescue has reached an agreement with the Virginia Department of State Police to obtain a computer software program which will expedite the processing of background checks through the Central Criminal Records Exchange operated within the Department of State Police of prospective paid employees of the county's department and volunteers for county fire and rescue companies; and WHEREAS, Section 19.2-389 A 7 of Chapter 23 of Title 19.2 of the Code of Virginia, 1950, as amended, requires that such background checks must be required by an agency of a political subdivision under a duly enacted ordinance which determines that it is necessary that the past criminal conduct of a person with any conviction record would be compatible with the nature of the employment or permit which is under consideration; and, WHEREAS, the first reading of this ordinance was held on April 22, 1997; and the second reading was held on May 13, 1997. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Section 2-17, "Dissemination of criminal history record information of applicants for public employment, permit or license," of Article II. "Organization Structure ~~ of County Administration," of Chapter 2 ADMINISTRATION, be amended and reenacted as follows: Sec. 2-17. Dissennination of criminal history record information of applicants for public employment, permit or license. (a) Criminal history record information of an applicant for public employment, permit or license may be disseminated within five (5) work days to agencies of local government whenever, in the interest of public welfare or safety, it is necessary to determine if the past criminal conduct of a person with a conviction record would be compatible with the nature of the employment, permit or license under consideration. If the chief of police determines that it is practically impossible to provide such criminal history record information within the five (5) work day period, he shall so inform the applicant and the applicable agency and shall have an additional seven (7) work days in which to provide such record. (b) Use of criminal history record information disseminated to noncriminal justice agencies pursuant to this section shall be limited to the purposes for which it was given and may not be disseminated further. (c) The chief of police or an authorized officer or employee of the Roanoke County Police Department shall disseminate criminal history record information for the purposes of this section as follows: (1) Public employment. To the chief personnel officer of the County of Roanoke or the Roanoke County School Board. 2 ~~ .1 of its adoption. 3 -~_ ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 1997 ORDINANCE 042297-7 AUTHORIZING THE ACQUISITION OF A DRAINAGE EASEMENT ACROSS THE PROPERTY OF DAVIS H. ELLIOT CO., INC. (TAX MAP PARCEL NO.50.01-1-2.2), THE RELEASE OF ANY RIGHT, TITLE OR INTEREST IN AN EXISTING STORM DRAIN, AND DECLARING AN EMERGENCY THEREFOR WHEREAS, Davis H. Elliot Company, Inc. is the owner of a 9.331 acre parcel of real estate identified as Tax Map No. 50.01-1-2.2, acquired by deed dated February 26, 1988, from Jack F. Walrond, Jr., recorded in the Roanoke County Circuit Court Clerk's Office in Deed Book 1280 at page 1425; and WHEREAS, by plat dated October 23, 1987, made by Frank B. Caldwell, III, Land Surveyor, showing Perimeter East Commerce Center Phase I, recorded in the Roanoke County Circuit Court Clerk's Office in Plat Book 10 at page 113, a buried pipe is described as "Approximate location existing storm drain," and further referred to in said plat as a drainage easement; said drainage easement being located on the above-referenced property; and WHEREAS, Elliot has requested that the Board of Supervisors of Roanoke County release and quitclaim any right, title, or interest the County may have to the above- referenced storm drain which has been referred to as a drainage easement, and acquire a new 20' drainage easement; and WHEREAS, the acquisition of this drainage easement will assist in the resolution of storm water drainage problems in the east Route 460 corridor, and will support and encourage economic development initiatives in said corridor; and 1 WHEREAS, it has been determined that an emergency exists, and that the second reading of this ordinance is hereby waived in accordance with the provisions of the Roanoke County Charter. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authority only by ordinance. A first reading of this ordinance was held on April 22, 1997; and the second reading was waived upon a declaration of emergency in accordance with said section; and 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate (storm drain or drainage easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and 3. That in consideration of the payment of $1.00 and conditioned upon the exchange as hereinafter provided, a drainage easement described as "Approximate location existing storm drain" as shown on a plated dated October 23, 1987, made by Frank B. Caldwell, III, showing Perimeter East Commerce Center Phase I, recorded in the aforesaid Clerk's Office in Plat Book 10 at page 113 be, and hereby is, released; and 4. That, in exchange, acquisition and acceptance of a drainage easement twenty (20') feet in width as shown on the attached "Easement plat for County of Roanoke showing A New 20' Drainage Easement Across the Property of Davis H. Elliot Co., Inc." dated January 30, 1997, made by T. P. Parker & Son, ESP, be, and hereby is, authorized 2 and approved; and 5. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to, survey costs and recordation of documents, shall be the responsibility of Davis H. Elliot Company, Inc., or their successors or assigns; and 6. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this release and acquisition, all of which shall be on form approved by the County Attorney. On motion of Supervisor Nickens to adopt the ordinance and waive the second reading, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens NAYS: None ABSTAIN: Supervisor Johnson A COPY TESTE: ~`y- ~.~..t-ti. Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Terry Harrington, Director, Planning & Zoning John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 ~~^ NOW OR FORMERLY LOT 1 PROPERTY OF ~ ~ PERIMETER EAST V-RG/N/A H. DAMS (~ a COMMERCE CENTER ~ _o PHASE I ~ ~, ~, TAX NO. 50.01-07-03 ~~55 P.B. f0, PG. 113 ,~, ~~ D.B. 639, PG. 125 ~GN ~ ~ ~y O ~ a ~ 1~~~ kg's ~,~' ~6 /'h 0 g W ro sp G ~ ti 'os ~, ~`~ Re, y~ X42'48" E o N 79 _~ ~~S 135.67' LOT 2 ~~~ PERIMETER EAST ~ ~ ~ COMMERCE CENTER PHASE l ~ ~ ~a%s P.B. ' 10, PG. 113 ~ F, i ~ ~~~cp'1'G+ L '~, ~ ~ Cipr ~ s9'Qi ~, ~ ~ v1' 9~y~T~~ ~~ 0 ~ si~ ~' PROPERTY OF ~ ~ ~ u ~ ~ PERIMETER EAST ~'9• DAMS H. ELLJOT CO., INC. ~ ~ \ COMMERCE CENTER F TAX N0. 50.01-01-022 v PHASE I aTd, f'n P.B. 10, PG. 113' ~ .so- v V 1~ I \ ~ EXISANG 15' DRAINAGE '~-~ssgj EASEMENT, SEE P.B. 10, PG. 113 `, `` O ~+~~Z~~,.,.,,_ $ 8338'00° ~c- A /1- f~Z N ~ 393.85 A-B s~s,~. s4 ~ ` S98D\ PROPERTY OP ` NANCY ~ CREASY, ET ALS TAX NO. 50.01-01-01 W.B. 38, PG. 729 NOTES: 1. Ai/S PLAT WAS PREPARED WITHOUT BENEFIT OF A ARE REPORT AND lS SUBJECT A~ERETO. THEREFORE, 1HERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 2. METES AND BOUNDS ~DESCRIPAONS SHOWN HEREON REPRESENT A COMPOSITE OF DEEDS, PLATS CALCULATED INFORMAAON AND FIELD AES TO PROPERTY BOUNDARIES TO LOCATE THE POSI AON OF THE EASEMENT IN REL4 AON 70 THE BOUNDARIES. THIS SURVEY DOES NOT REFLECT A COMPLETE AND ACCURATE BOUNDARY SURREY OF THE SUBJECT PROPERAES. EASEPAEIJT PLIiT FOR - CENIERUNE OF NEW 20' ORA/NAGE EASEMENT N 85b4'12" E~ 242.05' ~ ~ k A 1ZO ~ O 1 O ~ A o ~ ~ n1 O o (/ j ~, y I of U :_ 1 rr 1 `~ 2 ~ ~ m I I ~.', I tv ~ ~ I N z\ lJ N (T w ~ 202 63. ~ ~ ~ 38~p5" W COUNTY OF ROANOKE SHOWING A NEW 20' DRAINAGE EASEMENT ACROSS THE PROPERTY OF DAMS H. ELUOT CO., 1NC. ROANOKE COUNTY, VIRGINIA HOLLINS MAGISTERIAL DISTRICT TPP&S T. P. PARHER k 30N ENGINEERS 810 HOO~Ot01'fl SURVEYORS PMC OMOO HOZ 2Y PLANNERS BdOm. YSTQInit 24169 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 1997 AGENDA ITEM: ORDINANCE AOTHORIZING THE ACQIIISITION OF A DRAINAGE EASEMENT ACROSS THE PROPERTY OF DAVIS $. ELLIOT CO., INC. (TA% MAP PARCEL NO. 50.01-1-2.2), THE RELEASE OF ANY RIGHT, TITLE OR INTEREST IN AN EBISTING STORM DRAIN, AND DECLARING AN EMERGENCY THEREFOR COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUNIIKARY This ordinance authorizes the acquisition of a drainage easement and the release of any interest in a drainage pipe, across the property of Davis H. Elliot Co., Inc (Tax Map No. 50.01-1-2.2), to assist in the economic development of the east Rt. 460 corridor. Waiver of the second reading of this ordinance is requested to enable the timely real estate closing on the sale of this property to Old Dominion Freight Lines, Inc. BACKGROUND• Over the past year County staff has been working with the various property owners in the east Rt. 460 corridor to promote economic development efforts in this area. These efforts have resulted in the ABS Properties (Acme) and Valley Gateway Performance Agreements. Old Dominion Freight Lines, Inc. will acquire the Davis H. Elliot Co., Inc. property, consisting of approximately 9.3 acres, and locate its operations in this corridor. Among the several problems to be resolved for these new commercial developments is storm water management. This easement is one piece in a complex puzzle involving several real estate transactions to address this concern. This deed of easement also provides for the collection of storm water from the Gish and Acme properties and for its transmission through and across the Elliot property to the F&W property (Valley Gateway). The County is negotiating with other property owners with the intention of eventually conveying this storm water and drainage from these developed properties to Glade Creek. 1 Staff anticipates bringing several other similar measures to the Board for its review and approval. SUMMARY OF INFORMATION: This ordinance authorizes the acquisition of a storm water drainage easement across the real estate of the Davis H. Elliot Co., Inc. (Tax Map Parcel No. 50.01-1-2.2). It also releases any interest the County may have in an existing storm drain pipe. There is some question with respect to the creation of a valid, enforceable interest in real estate by a brief note on a plat in Plat Book 10, at page 113. This release replaces this questionably ineffectual transaction with the clear grant of an easement for storm water drainage purposes. Old Dominion Freight Lines, Inc. has been patiently waiting to close on its acquisition of this property from Davis H. Elliot Co., Inc. until this real estate issue could be resolved. In order not to delay this transaction any longer, and to avoid jeopardizing its successful conclusion, it is requested that the Board declare an emergency and waive the second reading of this ordinance. FISCAL IMPACTS' Minimal consideration of $1.00 for this deed of easement and release. By Resolution 082796-2 the Board appropriated $105,220 to fulfill the County's obligations under a performance agreement with an economic development prospect (Acme). A portion of these funds are to be used for the installation of certain storm water management improvements. These improvements include work in this proposed drainage easement. Accordingly funds have previously been appropriated for these purposes. ALTERNATIVES' 1) Approve the attached ordinance by its adoption at first reading, and waiver of second reading. 2) Approve the attached ordinance, conduct first reading on April 22, 1997, and schedule the second reading for May 13, 1997. 3) Decline to approve this ordinance, and refuse to accept conveyance of storm water drainage easement. Direct each of the property owners and commercial developments to resolve storm water drainage privately, without public assistance. STAFF RECOMMENDATION: It is recommended that the Board favorably consider alternative 1. Respectfully submitted, ~, ~~~ Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to G:\ATTORNEY\ PMM\ ELLIOT.RP1' Motion by Vote No Yes Eddy Harrison Johnson Minnix Nickens Abs 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 1997 ORDINANCE AIITHORIZING THE ACQIIISITION OF A DRAINAGE EASEMENT ACROSS THE PROPERTY OF DAVIS 8. ELLIOT CO., INC. (TAX MAP PARCEL NO. 50.01-1-2.2), THE RELEASE OF ANY RIGHT, TITLE OR INTEREST IN AN EBISTING STORM DRAIN, AND DECLARING AN EMERGENCY THEREFOR WHEREAS, Davis H. Elliot Company, Inc. is the owner of a 9.331 acre parcel of real estate identified as Tax Map No. 50.01-1-2.2, acquired by deed dated February 26, 1988, from Jack F. Walrond, Jr., recorded in the Roanoke County Circuit Court Clerk's Office in Deed Book 1280 at page 1425; and WHEREAS, by plat dated October 23, 1987, made by Frank B. Caldwell, III, Land Surveyor, showing Perimeter East Commerce Center Phase I, recorded in the Roanoke County Circuit Court Clerk's Office in Plat Book 10 at page 113, a buried pipe is described as "Approximate location existing storm drain," and further referred to in said plat as a drainage easement; said drainage easement being located on the above-referenced property; and WHEREAS, Elliot has requested that the Board of Supervisors of Roanoke County release and quitclaim any right, title, or interest the County may have to the above-referenced storm drain which has been referred to as a drainage easement, and acquire a new 20' drainage easement; and WHEREAS, the acquisition of this drainage easement will assist in the resolution of storm water drainage problems in the east Route 460 corridor, and will support and encourage economic development initiatives in said corridor; and WHEREAS, it has been determined that an emergency exists, and that the second reading of this ordinance is hereby waived in accordance with the provisions of the Roanoke County Charter. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authority only by ordinance. A first reading of this ordinance was held on April 22, 1997; and the second reading was waived upon a declaration of emergency in accordance with said section; and 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate (storm drain or drainage easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and 3. That in consideration of the payment of $1.00 and conditioned upon the exchange as hereinafter provided, a drainage easement described as "Approximate location existing storm drain" as shown on a plated dated October 23, 1987, made by Frank B. Caldwell, III, showing Perimeter East Commerce Center Phase I, recorded in the aforesaid Clerk's Office in Plat Book 10 at page 113 be, and hereby is, released; and 4. That, in exchange, acquisition and acceptance of a drainage easement twenty (20') feet in width as shown on the attached "Easement plat for County of Roanoke showing A New 20' Drainage Easement Across the Property of Davis H. Elliot Co., Inc." dated January 30, 1997, made by T. P. Parker & Son, ESP, be, and hereby is, authorized and approved; and 5. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to, survey costs and recordation of documents, shall be the responsibility of Davis H. Elliot Company, Inc., or their successors or assigns; and 6. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this release and acquisition, all of which shall be on form approved by the County Attorney. C:\OFFICE\ WPWIN\ WPDOCS\ AGENDA\ REALEST\ ELLIOT.ORD ~~ WZe.~ ~v" ~~~. a ~~o ~~m ~y~ ~ W NOW OR FORMERLY LOT 1 PROPERTY OF PERIMETER EAST yRGJN/A H. DA V/S COMMERCE CENTER PHASE I + ~, ~ TAX N0. 50.01-01-03 P.B. 10, PG. 113 ,~~ ~~ D.B. 639, PG. 125 ~. y TO ~~ ~ ~~ ~S. F G M '~ Aso yy~, N 7 42-4 J `v 135.67 s LOT 3 PERIMETER EAST COMMERCE CENTER PHASE l ~' y LOT 2 PERIMETER EAST k ~ ~ ~ COMMERCE CENTER ~ ,' ~ F„~ ~ o $ o PHASE l ~ \ ` ~y s~ ~ ~, P.B. 10, PG. 113 + ~, ~ ~s~,p~Lc ~ ~ ~ S s~~ 38. ':ate 4 F P.B. 10, PG. 113 ~~ ~~ ~~~01 --_, She) ~~ ~6, ~rl 'Sp. L o ~ -9 ~/l ~ ,yO 0~0 \ ` ~F2T~~ ~~ ~ o ,' PROPERTY OF ~ ~ \ ` ~ ~ ~ ^ ~ ~ Z DA NS H. ELUOT CO., INC. ~ . ' ~ ~ TAX N0. 50.01-01-02.2 ` / ' .p a EXISTING 15' DRAINAGE EASEMENT, SEE P.B. 10, PG 113 ~ ~i n~ ,83'58'00" E / - cENrERUNE o,~ NEW 20' DRAINAGE EASEMENT N 8 q.'~~,-E ~ m V V i I ~, .~ w i ~.s.. L.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 1997 RESOLUTION 042297-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 22, 1997 designated as Item L -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of minutes for March 11, 1997 and March 17, 1997. 2. Confirmation of appointment to the Social Services Advisory Board. 3. Acceptance of a $21,300 grant to enhance drug law enforcement and prosecution. 4. Acceptance of a $64,928 grant to fund two School Resource Officers. 5. Request from County Schools to appropriate additional revenues from the dual enrollment program with Virginia Western Community College. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 On motion of Supervisor Nickens to adopt the Consent Resolution after discussion of Item 4, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: .1~d - Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File James R. Lavinder, Captain, Criminal Investigations Division J. H. McCorkle, Assistant Chief of Police Garland R. Life, Senior Director of Instruction Dr. Deanna Gordon, School Superintendent Diane D. Hyatt, Director, Finance 2 L- March 11, 1997 ~ 7 (1 i __ .~.__ _.. _ ~. ______._.~.~_..._. i ..,_...~,..._.._, - - - _._~....._,_,~.....,.._,._~...,.,......~_. Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 March 11, 1997 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of March 1997. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison Supervisor H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, ~ Assistant County Administrator. The Pledge of Allegiance was recited by, all present. March 11, 1997 _..._.__~.R-.______ _._ ._ - - - NAYS: None ORDER 031197-1 SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 1997 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 1997, and ending December 31, 1997, be, and hereby is, set for a tax rate of ~~~~~r per one ..... un red dollars of as~~essed valuation on all taxable real estate and mobile homes classified by §§ 58.1-3200, 58.1-3201, and 58.1-3506.B of the 1950 Code of Virginia, as amended, situate in Roanoke County. On motion of Supervisor Nickens to adopt the order, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None b. Order setting the personal property tax rate at $3 50 per $100 assessed valuation and machinery and tools tax rate of $3 00 per $100 assessed valuation 0-031197-2 Mr. Hodge advised that a public hearing was held for these tax rates on February 25, 1997. Supervisor Nickens moved to set the personal property tax rate at $3.50 per $100 assessed valuation and machinery and tools tax rate of $3.00 per $100 ( assessed valuation. The motion carried by the following recorded vote: ( AYES: Supervisors Edd ,Minnix Harrison Nic ~ Y kens, Johnson ~ March 11, 1997 ___ ._.. _____ _._....~_ .____.___..~_...~ _ __..~_v_______~___~..~,-._ __. __~ ._.~. 2. Authorization to execute a contract with American Electric Power for the purchase of electricity Gary Robertson, Utility Director R-031197-3 Mr. Robertson reported that the VMWACo Steering Committee was established to negotiate reduced electric service charges with American Electric Power. The current contract was approved in 1994 and expired June 30, 1996. The steering committee reviewed financial information and voted to pursue negotiations with AEP for a new contract. Mr. Robertson advised tha# the new contract will begin July 1, 1996 and terminate June 30, 1999 and has been redesigned to provide for an optional demand rate for each of the rate schedules. Each account will choose between the flat rate account (10.56% reduction) or a demand rate account (reductions in excess of 14%). AEP representatives will meet with each customer to review their accounts. Mr. Robertson reported that the new contract should result in annual savings between $91,00 and $122,000 and recommended authorization for the County Administrator to execute the contract. Supervisor Eddy asked if the departmental budgets would be reduced to reflect the credit. Mr. Hodge responded that electricity costs are in one budget category and he would prefer to put the money back into future energy upgrades. March 11, 1997 ~ .~ ~ i 3. Request for approval of the Parks and Recreation Public Use Manua! for Sports Organizations and Community Users (Pete Haislin. Director of Parks and Recreation This item was continued to a work session at a future meeting. 4. Resolution approving an option to purchase agreement with Koppers Industries for ap.~roximately 0 17 acres along with certain easements on the west side of the rivate ortion of Garman Road and authorizing the exercise of said option for road improvements as part of the Kroger expansion project (Tim Gubala, Economic Development Director) R-031197-4 Mr. Gubala reported that the expansion. of the Kroger facility will require a relocation and improvement of Garman Road. Koppers Industries has agreed to convey an approximate 0.17 acre tract with appropriate easements for the County to construct a cul-de-sac that will allow this portion of Garman Road to be eligible for acceptance into the Virginia Secondary Highway System. The County's independent appraiser has determined that this 0.17 acre parcel and related easements are valued at $2,800. Mr. Gubala requested that the Board adopt the proposed resolution approving the option to purchase agreement with Koppers Industries. March 11 required for construction of a cul-de-sac at the terminus of the improved Garman Road; and, WHEREAS, by Option to Purchase Agreement dated March 3, 1997, Koppers Industries, Inc. granted unto the Board of Supervisors of Roanoke County, Virginia, an option to purchase 0.17 acre of proposed right of way and 0.15 acre of grading, slope and construction easements on the west side of the private portion of Garman Road, being further shown on the Roanoke County land records as a portion of Tax Map Number 55.03-2-11, ("the Property"); and, WHEREAS, under the terms of said agreement, the option fee is $280.00, the purchase price for the Property is to be $2,800.00, and the option must be exercised on or before July 31, 1997; and, WHEREAS, at such time as said option is to be exercised, this matter will be brought back to the..Board of Supervisors of Roanoke County, Virginia, for adoption of an ordinance to authorize exercise of the option and acquisition of the real estate. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: (1) That the Option to Purchase Agreement -dated .March 3, 1997, between Koppers Industries, Inc., Grantor, and the Board of Supervisors of Roanoke County, Virginia, Grantee, and the terms and conditions provided for in said agreement, is hereby approved and the execution of said agreement by the County Administrator is hereby authorized and ratified. (2) That the County Administrator or assistant county administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as may be required to determine the feasibility and necessity of exercising the option and acquiring said Property, all of which shall be approved as to form by the County Attorney. (3) That this resolution shall be effective on and from the date of its adoption. On motion of Supervisor Harrison to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 5. Resolution approving an option to purchase agreement with Glenn-Mary Associates for approximately 46313 acres for the location of a proposed Roanoke County Business Park -and appropriating the funds (Tim Gubala. Economic Development Directorl March 11, 1997 t~ n ~ ~M ..___-____._....~__w..__~_____ ~.._,_~..~.~_...~...._ .____~,.~ .. .~.~_...~.. _~._.__~.__ .,..a. ~T .~.~___ WHEREAS, under the terms of said agreement, the option fee is $15,000.00, the purchase price for the Property is to be $3,000,000.00, and the option must be exercised on or before August 31, 1997; and, WHEREAS, at such time as said option is to be exercised, this matter will be brought back to the Board of Supervisors of Roanoke County, Virginia, for adoption of an ordinance to authorize exercise of the option and acquisition of the real estate. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: (1) That the Option to Purchase Agreement dated February 26, 1997, between Glenn-Mary Associates, a limited partnership, Grantor, and the Board of Supervisors of Roanoke County, Virginia, Grantee, and the terms and conditions provided for in said agreement, is hereby approved and the execution of said agreement by the County Administrator is hereby authorized and ratified. {2) That the County Administrator or assistant county administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as may be required to determine the feasibility and necessity of exercising the option and acquiring said Property, all of which shall be approved as to form by the County Attorney. (3) That the sum of $80,000.00 is hereby appropriated frorn the unappropriated fund balance to pay the option fee, complete the site analysis, carry out the community design process, and develop a site concept plan. (4) That this resolution shall be effective on and from the date of its adoption. On motion of Supervisor Harrison to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: REQUESTS FOR WORK SESSIONS 1. Request for Budget Work Session on March 25s 1997 with Volunteer Fire and Rescue Chiefs. (Brent Robertson, Budget Mana er The work session was set for March 25, 1997 at 6:00 p.m. reached with Mr. Don Bandy, a principal of County East LLC. A written offer of $44,800 has been extended to acquire 1.14 acres, but the owners have not responded. Mr. Bandy has stated that he is interested in retaining his property for future expansion and relocation of his excavation company from the City of Roanoke. Two certified letters have been sent to Mr. Bandy. Supervisor Harrison moved to adopt the resolution authorizing the acquisition and immediate right of entry. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 031197-6 PURSUANT TO TITLE 25 AND SECTIONS 15.1-236 AND 15.1-238 OF THE CODE OF VIRGINIA, 1950 (AS AMENDED), AUTHORIZING THE ACQUISITION AND IMMEDIATE RIGHT OF ENTRY OF A 1.14-ACRE PARCEL OF LAND AND RELATED SLOPE EASEMENTS OF .11-ACRE PARCEL OF LAND FROM COUNTRY EAST, L.L.C., A VIRGINIA LIMITED LIABILITY COMPANY FOR THE GARMAN ROAD IMPROVEMENT PROJECT BY EMINENT DOMAIN PROCEEDINGS BE 1T RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the .Garman Road Improvement Project, including road construction and relocation, slope easements, and extension of Garman Road to align with a traffic signal at Allegheny Drive and Route 11/460 and facilities related thereto, is hereby approved in connection with The Kroger Co. expansion in the Glenvar area and to provide a safer and more usable roadway for the citizens of Roanoke County. 2. That the project is necessary for the general health, safety and welfare of the public, and specifically will provide an improved access to and from Route 11/460 for the property owners along Garman Road and the general public. - 3. That acquisition of a certain parcel of land, consisting of 1.14 acre and related slope easements of .11 acre, located east of Garman Road-and north of the March 11.1997 7 -i ..__.~ ~_._... w, _m_.,, _ ______.~ .~....,._.m._. _._.4._,~.d_.~___...~.._.. ~_.,~. __ - -~ 6. That it is immediately necessary for the County to enter upon and take possession of such property and commence construction of said road improvements in order to more adequately serve the needs of the citizens of Roanoke County and to institute and conduct appropriate condemnation proceedings as to the above-described property as provided by law. 7. That a certified copy of this resolution, to be sent by certified mail to Country East, L.L.C., a Virginia Limited Liability Company on or before March 12. 1997. shall constitute notice to said property owner of the offer to purchase as set forth above and the intent to enter upon and take possession of said property to commence construction, as provided for in Section 15.1-238 of the Code of Virginia, 1950 (as amended). 8. That the Board does hereby invoke all and singular the rights, privileges, and provisions as to the vesting of powers in the County under the Virginia General Condemnation Act (§25-46.1, et sec., of the Code of Virginia, 1950, (as amended), and Sections 15.1-236 and 15.1-238, all as made and provided by law. 9. That the County Administrator, or an Assistant County Administrator, and the County Attorney are hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition through eminent domain proceedings, or otherwise. 10. That this resolution shall be effective on the date of its adoption and the property owners shall have thirty days from said date within which to contest this taking and immediate right of entry as provided in Section 15.1-238.8. and D. of the Code of Virginia, 1950 (as amended). On motion of Supervisor Harrison to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: FIRST READING OF ORDINANCES 1. Ordinance authorizing the execution of a lease agreement for office space for the Department of Social Services (John Chambliss, Assistant County Administrator) Assessor has determined that the 3.00 acres are valued at $121,700. Staff recommended that the Board approve the transfer of the 3 acres to the Industrial Development Authority for conveyance to the Kroger Company. Supervisor Nickens pointed out that there was .62 acre that would not be used and that the County should not give donate that land to Kroger. Mr. Hodge responded that Kroger had requested the use of the triangle piece of property because it will provide a better layout. Supervisor Harrison moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSTAIN: Supervisor Nickens ORDINANCE 031197-7 AUTHORIZING CONVEYANCE OF LOT 15, LOT 16, AND THE WESTERN 70 FEET OF LOT 14, FORT LEWIS ESTATES TO THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY IN CONNECTION WITH THE KROGER PROJECT WHEREAS, by Deed of Exchange dated October 11, 1996, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1529, page 1299, the Board of Supervisors acquired Lot No. Fifteen (15), Lot No. Sixteen (16), and the Western 70 feet of Lot No. Fourteen (14), as shown on the recorded Map of Fort Lewis Estates, of record in the aforesaid Clerk's Office in Plat Book 3, at page 51, said real estate being further shown and designated upon the Roanoke County Land Records as Tax Map No. 55.03-.1-18, 55.03-1-19, and 55.03-1- 20; and, ~ ~ -~ WHEREAS, by Resolution #012897-12, the Board of Supervisors of Roanoke County authorized and approved an economic development project, known as 2. Ordinance granting a~rivate water line easement across property owned by Roanoke County to Neysa M. Luckado. j.Gary Robertson. Utility Director. 0-031197-8 There was no discussion of this ordinance. Supervisor Eddy moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 031197-8 AUTHORIZING CONVEYANCE OF AN EASEMENT TO NEYSA M. LUCKADO TO EXTEND A WATER LINE OVER CERTAIN PROPERTY OWNED BY THE BOARD OF SUPERVISORS, (TAX MAP NO. 76.01-1-27) WHEREAS, the Board of Supervisors of Roanoke County is the owner of property along Sugar Loaf Mountain Road (Route 692) in the Windsor Hills Magisterial District; and WHEREAS, Neysa M. Luckado requires a twenty foot water line easement across said County property (Tax Map No. 76.01-1-27) in order to provide water service to her property (Tax Map No. 76.01-1-28.1) as shown on a plat prepared by Lumsden Associates, P.C., dated 4 February 1997; and WHEREAS, the proposed water line easement will serve the interests of the public and is necessary for the public health, safety, and welfare of the citizens of the County of Roanoke. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on February 25, 1997; a second reading was held on March 11, 1997; and Windsor Hills Magisterial District, upon the petition of Radford Company. (Terry Harrinaton, Planning ~ Zoning Director) (CONTINUED FROM FEBRUARY 25, 1997, Mr. Harrington advised that at the February 25 meeting, the Board postponed a decision on this request until March 11 to give the staff an opportunity to work with Mr. Radford on several issues pertaining to access to the site. Mr. Harrington advised as follows: (1) The Virginia Department of Transportation did not believe that "No U Turns" would be appropriate at the McVitty/Route 419 intersection, and they would not install a sign at the library median cut prior to or after development of the Lazarus property. They would only consider it if it became a problem; (2) He and Library Director Spencer Watt will meet with Eloise Clements who is the owner of property between the Lazarus tract and the library to discuss coordinated development; (3) He discussed with attorney Ed Natt the possibility that Mr. Radford would be willing to proffer the construction of the designated greenways; and (4) He had also discussed with Mr. Natt the need to explore the potential for the project to have a primary and secondary access point on McVitty Road. Supervisor Nickens asked that staff contact VDOT and request in writing their response that "No U-Turn" signs would not be installed and that staff get more information on their computer model. R-031197-9 Supervisor Minnix moved to adopt the Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 031197-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE'BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 11, 1997 designated as Item L -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of Minutes -January 28, 1997, February 11, 1997. 2. Acceptance of a grant by the Police Department for Police Mountain Bicycles. 3. Request to appropriate state funds for Public Assistance for the Department of Social Services. 4. Adoption of a resolution of appreciation upon the retirement of the Honorable G. O. Clemens, Judge of the 23rd Judicial Circuit. 5. Resolutions of Appreciation upon the retirements of Charles Swain, Parks & Recreation; Eugene Hart, Police Department; Mason Ferris, Utility Department; and Jerry Delong, Sheriffs Office; and Reva June Adams, Sheriffs Office. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 031197-9.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF CHARLES SWAIN, PARKS ~ RECREATION DEPARTMENT WHEREAS, Charles Swain was first employed on April 30, 1979, as a Parks Maintenance Worker with the Parks & Recreation Department; and WHEREAS, Mr. Swain retired on December 1, 1996, with over seventeen years of dedicated service to Roanoke County; and WHEREAS, the delivery of Roanoke County services to its citizens is accomplished by dedicated employees such as Mr. Swain who was always willing to help the public and his fellow employees; and WHEREAS, Mr. Swain helped maintain a safe, aesthetically pleasing and enjoyable park setting for all users by his positive and cheerful attitude; and WHEREAS, Mr. Swain, through his employment with Roanoke County, has been instrumental in improving the quality of Fife for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CHARLES SWAIN for over seventeen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 031197-9.e EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF EUGENE H. HART, POLICE DEPARTMENT WHEREAS, Eugene H. Hart was first employed on January 1,1990, in the Police Department as Communications Officer I; and RESOLUTION 0312197-9.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF JERRY DELONG, SHERIFF'S OFFICE WHEREAS, Jerry Delong was first employed on September 16, 1980, as a Deputy Sheriff-Corrections, and served as Deputy Sheriff-Corrections Recreation Supervisor; and WHEREAS, Deputy Delong retired on January 1, 1997, with over sixteen years of dedicated service to Roanoke County; and WHEREAS, the delivery of Roanoke County services to its citizens is accomplished by dedicated employees such as Deputy Delong; and WHEREAS, Deputy Delong, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and WHEREAS, Deputy Delong has made a positive impression upon the inmates and helped them to become productive members of our society. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation - of the citizens of Roanoke County to JERRY DELONG for over sixteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 031197-9.h EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF REVA JUNE ADAMS, SHERIFF'S OFFICE WHEREAS, Reva June Adams was first employed on January 24, 1987, as a Deputy Sheriff; and WHEREAS, Deputy Adams was assigned to the Roanoke County/Salem Jail in the capacity of Corrections Deputy; and WHEREAS, Deputy Adams retired on March 1, 1997, with over ten years of dedicated service to Roanoke County; and ~ _ WHEREAS, the delivery of Roanoke County services to its citizens is accomplished by dedicated employees such as Deputy Adams; and Supervisor Johnson: Announced that the Board met with Roanoke City Council for lunch and to discuss issues today, and that the Board plans to schedule similar meetings with the Vinton Town Council and Salem City Council in the near future. IN RE: REPORTS Supervisor Johnson moved to receive and file after discussion of items 6 and 7. The motion carried by unanimous voice vote. 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Treasurer's Statement of Accountability per Investments and Portfolio Policy as of February 28, 1997. 5. Statement of Revenues and Expenditures as of January 31, 1997. 6. Progress Report on the Comprehensive Plan. 7. Status Report on the Dixie Caverns Landfill cleanup. 8. Status Report on joint Health Insurance Project. IN RE: EXECUTIVE SESSION At 4:55 p.m. Supervisor Minnix moved to into Executive Session pursuant to the Code of Virginia Section 2.1-344 A (3) consideration of the acquisition or use of real 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and that the agreement with the Town of Vinton was not discussed, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: WORK SESSIONS 1. Joint Budget Work Session with the School Board X6.00 p m 1 The work session was held from 6:05 p. m. to 7:55 p.m. All members of the School Board were present. Schoo( Superintendent Dr. Deanna Gordon introduced the members of the non-salary budget committee who were present. Dr. Jerry Hardy, Director of Budget and Data Management, showed a slide presentation on the proposed 1997/98 School budget. He advised that salary increases were budgeted at 3.2% average and each one percent cost $633,000. He reported that some of the budgeted increases included $150,000 for increased group health insurance costs, and 136% increase in the vocational education budget based on recommendations made by a committee of businesses. The School Board presented a budget that had an unfunded balance of $5,871,743. Dr. Gordon explained that the budget was based on the addition of 75 new students next year. She advised the Committee priorities were (1) salaries, (2) safety; and (3) educational ..,..~..~ _ _._ ~~e ~..~..._ .__.__.._.__ _._....m.. Eddy asked for the details of all the department addbacks, and Mr. Robertson responded that he would make them available to the Board. The first priority for the Human Services team was a locally funded dental program and Supervisors Nickens, Johnson and Eddy expressed support for the program. There was a discussion on the requested Maintenance Work Programs. Supervisor Eddy suggested that the County have a regular maintenance budget to be allocated. Supervisor Harrison requested that the pavement at Green Hill Park be improved. In response to a question from Supervisor Nickens, Mr. Hodge advised that none of the proposed maintenance projects are included in the proposed budget. IN RE: OTHER BUSINESS Chairman Johnson asked that the County allow employees to volunteer their time assisting the Midwest flood victims. IN RE: ADJOURNMENT Chairman Johnson adjourned the meeting at 9:26 p. m. to 7:00 p. m. on March 17, 1997 at the Brambleton Center, 3738 Brambleton Avenue for the purpose of a joint meeting with the School Board and Blue Ribbon Commission. March 17,1997 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 March 17, 1997 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Brambleton Center, 3738 Brambleton Avenue, S. W., this being an adjourned meeting from March 11, 1997 and a joint meeting with the Roanoke County School Board and the Blue Ribbon Committee. IN RE: CALL TO ORDER Chairman Johnson called the Board of Supervisors to order and School Board Chairman Michael Stovall called the School Board to order at 7:03 p.m. The roll call was taken for the Board of Supervisors and School Board. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None OTHERS PRESENT: Roanoke School Board members Jerry Canada, Marion G. Roark, William A. Irvin III, Tom Leggette, and Michael Stovall; Blue Ribbon Committee members Becky Walter, Marylee Davis, David Semones, Bonnie Jones, Donna . Vittur, Joseph Byrd, Michael Ray, Robert Kaplan, Jane Milliron, Terriann May, AI Thomason, N. Wayne Newman, King Harvey, Barbara Buckley, Mary Nasca, Michael Quinn, Bill Adkins, AI Hardy, Doug Chittum, John Lyden, Jeff White, March 17,1997 ~ ~ ~ ...~.. attended over 87 meetings in developing their plan. Their final funding recommendation was a $100 million capital needs program to be phased over ten years, with Phase 1 costing $40 to $43 million, Phase 2 costing $30 #o $37 million, and Phase 3 costing $30 to $43 million. Mr. Martin introduced members of the Blue Ribbon Committee who reported on the following specific items in the Comprehensive Facility Study: ('1) .John Lyden spoke on equality issues; (2) Becky Walter reported on the evaluation of the 17 elementary schools including the phasing out of Roland E. Cook and a new school in Bonsack; (3) Michael Quinn spoke on the evaluation of the middle schools including the physical separation of Glenvar High and Middle Schools; and that the County adopt the middle school concept County-wide; (4) King Harvey reported on the Career Center and Arnold R. Burton Technology Center; (5) Donna Vittrel presented the high school recommendations which included the construction of a new high school in south County with 1100 students, and that the existing Cave Spring High School be kept open as a high school; (6) Bob Kaplan presented the committee recommendation for changes in philosophy and policy; {7) Mary Nasca presented recommendations on maintenance issues such as new roofs and air-conditioning, and on updating science labs, school enrollment projections, redistricting as a the first priority for overcrowded classrooms and increasing tuition for non-resident students. Jane Milliron presented the priorities for the next ten years. Phase I includes a new high school and sports complex, the separation of Glerivar Middle and March 17,1997 IN RE: ADJOURNMENT Chairman Johnson adjourned the meeting at 8:45 p.m. Submitted by: Mary H. Allen, CMC Clerk to the Board Approved by: Bob L. Johnson Chairman ~,-042297-8.a ACTION NO. ITEM NUMBER ~"`~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 1997 AGENDA ITEM: Confirmation of Committee Appointment to the Social Services Advisory Board COUNTY ADMINISTRATOR'S COMMENTS: ~ Social Services Advisory Board Supervisor Johnson nominated Allen Simpson to fill the unexpired four-year term of Mary Anderson representing the Hollins Magisterial District. The term will expire August 1, 1997 It is recommended that the above appointment be confirmed by the Board of Supervisors. Respectfully submitted, ~.a. Gz.u.~- Mary H. Allen, CMC Clerk to the Board Approv d by, Elmer C. Hodge County Administrator ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Abs. Denied ( ) approve Eddy _~ Received ( ) Harrison ~_ Referred ( ) Johnson ~_ To ( ) Minnix ~_ Nickens ~_ cc: File Social Service Advisory Board File A-042297-8.b ACTION NUMBER ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: April 22, 1997 AGENDA ITEM: Acceptance of a Grant to Enhance Drug Law Enforcement and Prosecution COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In 1996 the Vice Unit of The Roanoke County Police Department received a grant for the purpose of enforcing and prosecuting drug law violators. The grant was primarily focused on young people ages 16 to 19, with emphasis on working with the County Schools to deter future drug use through enforcement actions. The grant is supported by school officials and the Commonwealth Attorney's Office. SUMMARY OF INFORMATION: This grant has been renewed in the amount of $28,400. The Police Department requests approval to accept this grant. FISCAL IMPACT: The grant is for $21,300 in DCJS funds (75%) and $7,100 in local funds (250) mandatory match. The 25o mandatory match will be funded from the asset forfeiture account. No monies from County's General Fund will necessary to match this grant. r ~ ~"` STAFF RECOMMENDATION: The staff recommends acceptance of this grant. Attachments: SUBMITTED BY: ~C~O James R. Lav'nde Captain Criminal Investigations Division APPROVED: ~~ Elmer C. Hodge, Jr. County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Abs. Denied ( ) approve Eddy x Received ( ) Harrison ~- Referred ( ) Johnson ~_ To ( ) Minnix ,~ Nickens ~_ cc: File James R. Lavinder, Captain, Criminal Investigations Division Diane D. Hyatt, Director, Finance .~ A-042297-8.c ACTION NUMBER ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DA's: April 22, 1997 AGEN„~~,ITEM: School Resource Officer Grant Renewal COU '~~ AD~~~N ,~~~~,g COMMEN~~: $A~KG OUND: In June 1996, with the cooperation and written endorsement of the Roanoke County School Superintendent, the Police Department received a grant to hire and equip two sworn officers to serve as School Resource Officers in the County high schools. This grant has been renewed in the amount of $86,571. SRS' p~„ INFQ,~,'ION: The Virginia Department of Criminal Justice Services grant funding of two of the four authorized School Resource Officer positions has been renewed. The Police Department requests approval to accept the grant and retain these two officers. The grant is for $64,928 in DCJS federal funds (75$) and $21,643 in local funds (250). The criteria of the grant requires a hard dollar match of local funds. The local match has been included within the personnel sub-object required. in the 1997/98 fiscal year budget lines. No further funding is -y STAFF RECOMMENDATION: The staff recommends acceptance of the grant from the Department of Criminal Justice Services. Att~c~},inents : SUBMITTED BY: H. McCorkle Assistant Chief of Police APPROVED: Elmer C. Ho ge, Jr. County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Abs. Denied ( ) approve Eddy _~ Received ( ) Harrison ~ Referred ( ) Johnson ~ To ( ) Minnix ~ Nickens ~- cc: File J. H. McCorkle, Assistant Chief of Police Diane D. Hyatt, Director, Finance A-042297-8. d ACTION # ITEM NUMBER MEETING DATE: April 22, 1997 L-5 AGENDA ITEM: Request from County Schools to appropriate additional revenues from dual enrollment program. COUNTY ADMINISTRATOR'S COMMENTS: ~~ Roanoke County Schools and Virginia Western Community College currently have an agreement whereby the college provides a college level course in the Department of English. This course is taught within the local high schools, by Roanoke County School teachers who meet the college's criteria for an adjunct professor. Monies that have been collected exceed the expenses; therefore, we request for these additional funds to be appropriated for inservice and materials to be used in the program. SUMMARY OF INFORMATION: Roanoke County Schools collected $5,445 tuition from 121 students. Virginia Western Community College will reimburse the Roanoke County Schools $13,501.91 for services rendered (teachers, administrative expenses, rooms, utilities, and maintenance). Roanoke County Schools owes Virginia Western Community College $17,534.95 for tuition and technology fees and college service fees. The difference between that which was collected and that which will be spent is $1,411.96. FISCAL IMPACT• An additional $1,411.96 was generated in the dual enrollment program and could be used to purchase additional materials and inservice for the program. STAFF RECOMMENDATION: Staff recommends appropriating the additional revenues of $1,411.96 to the dual enrollment t~roaram. Submitted by: Approved by: ~- Garland R. Life Senior Director of Instruction i~~ mer C. Hodge County Administrator ' ~"` .J ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Abs. Denied ( ) approve Eddy ~. Received ( ) Harrison ~ Referred ( ) Johnson ~_ To ( ) Minnix -~ Nickens ~ cc: File Garland R. Life, Senior Director of Instruction Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent ©-/ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Beginning Balance at July 1, 1996 (unaudited) Add to Fund Balance from 1995-96 operations Revised beginning balance at July 1, 1996 (audited) Oct 8,1996 Public -Private Partnership Nov 19,1996 Valley Gateway Project Jan 28, 1997 Kroger Project Jan 28, 1997 Kroger Project - IDA Feb 11, 1997 Year 2000 - 2 positions March 11, 1997 Glenn -Mary property -Option and site analysis Balance at April 22, 1997 Changes below this line are for information and planning purposes only. of General Amount Fund Revenues $7,176,332 1,440,559 8,616,891 7.92% (250,000) (599,250) (460,083) (450,000) (31,850) (80,000) $6,745,708 Balance from above $6,745,708 Recommended increase in 1996-97 budgeted revenues based upon 6 month review 3,355,509 Reserve for R.R. Donnelly - Phase II (570,000) Reserve for Valley Gateway sewer extension (150,000) Potential Liability (400,000) $8,981,217 7.45% 9.92% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1996-97 General Fund Revenues $90,565,107 6.25% of General Fund Revenues $5,660,319 Respectfully Submitted, ~~~' Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Gen96.WK4 ~-~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIlZGINIA Amount Beginning Balance at July 1, 1996 (unaudited) $648,413.00 (Includes fmal payment from City of Salem which was received in June 1996) Sale of surplus equipment during 1995-96 46,093.00 Amount added from 1995-96 operations per rollover policy 368,480.00 Revised beginning balance at July 1, 1996 (audited) 1,062,986.00 14, 1997 Revised rollover amount 50,057.00 Balance at Apri122, 1997 $1,113,043.00 Respectfully Submitted, ~~,~,~,. Diane D. Hyatt Director of Finance M:\Finance\Common\B oard\Cap96 . WK4 Q-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1996-97 Original Budget $305,313.00 August 27, 1996 Public-Private Partnership (105,220.00) October 22, 1996 County share of Sheriffpositions (11,842.00) October 22, 1996 Outside legal counsel for Sheriff (20,000.00) November 19, 1996 Environmental testing at Courthouse (14,015.45) December 17, 1996 Urban Partnership membership (5,000.00) January 14, 1997 Travel Assistance Grant Program (2,500.00) January 28, 1997 Masterplan for SW County Park (12,000.00) March 25, 1997 Citizen Satisfaction Survey (8,500.00) Balance at Apri122, 1997 $126,235.55 Respectfully Submitted, ~~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Board96. WK4 ~"~ ^~ ~ S 3 3 -? W F p A i p R F R lE R F g A i i R 6 R R 9 i C II i B Y: 9 q.A o p H i A H 6 8 A 8 0 9 E i 8 6 8 8 R F R R ml- •Ie ele e ~ -I elf • ) I I :. 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C L C Y 1»~acc ¢rada 1 C 4 r > c u ~ c 1 o N M 41 'U1N M ~0+NP0+ 1 O O O m N r 1 ~ i o 1 ~O 1 T 1 0~ O M r ~ O 1 O N M Q r M ~0 h O v 1 ~ M ~ NI ' ~ 1 1 N ~ O 1 UI 0 r ~ 7 of F 1A i ~ I Oi 0 V- 1 >. u I u C i ~ n t- I • rl v, GI 1 7 ' 1 Y- 1 1 6 I r~ cl r 1 ~~ OI 1 O 1 r tr O 41 Q r c+ 41 N M Q r FI 0 a t•- i o 0 o~ N I / ~• i O ~ w 4 1 a I C 1 r i o .o 1 O~ 0 0 Ap N W 45 ri 7 r` N O N F 4"1 M 4l at 41 ui V N M r` W Ap P 0 0 z a J F O F N 45 7 N u N N N 41 m 4 N 1"1 r' Item No. ~'' ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MEETING DATE: April 22, 1997 AGENDA ITEM: Report of expenditures and commitments for public private partnerships from the Economic Development Capital Fund COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Board of Supervisors readopted the Public Private Partnership Policy on November 19, 1996. Since that time the County Administrator and Economic Development staff have reviewed requests for partnership funding under the terms of the readopted policy. One request (Relax/Microtel) of $79,998 has been approved by the Board and three partnerships totaling $16,985.50 have been approved by the staff for training at Rusco, an expansion at Plastics One, and utility connections fora "spec" building in Southwest Industrial Park. A total of $539,237.50 has either been committed or expended under the policy during this fiscal year and $150,108.95 is unappropriated at this time. A sum of $810,478 has been committed over the past several fiscal years for the projects shown on the sheet. Respectfully submitted: ~~ ~ ~ W I/YU.o Timothy W. Gubala, Director Department of Economic Development Approved: Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: No Yes Abs Eddy _ Johnson Harrison Minnix Nickens Attachment County of Roanoke Public Private Partnership As of March 31, 1997 Description Budget Complete Incomplete Appropriations: Original Budget Rollover -prior year projects Rollover -prior year unapproprited balance Additional Board Appropriation 275,000.00 55,798.00 70,126.45 344,220.00 Total Available 745 144.45 Other Miscellaneous Projects: Refunds: 0.00 Land 3,471.50 Complete Richfield Survey 2,500.00 Complete Tourism/Special Events 0.00 Archery ASA 2,500.00 Incomplete ED project support 0.00 Valley Gateway Project 865.00 Complete Hanging Rock 3,500.00 Complete Thornhill Maps 14,700.00 Com lete Total Committed 595 035.50 Unappropriated Balance 150 108.95 ~_5 m:/finance/common/PTSHP97B.WK404/16/97 County of Roanoke Public Private Partnership As of March 31, 1997 Description Budget Complete Incomplete Appropriations: Original Budget Rollover -prior year projects Rollover -prior year unapproprited balance Additional Board Appropriation 275,000.00 55,798.00 70,126.45 344,220.00 Total Available 745 144.45 Projects: Prime Time 595.00 Incomplete Harris Teeter 124,000.00 Complete Country Inn 16,358.00 Incomplete J.M. Kane, Tanglewood 50,000.00 Incomplete Commonwealth Kinetics 7,940.00 Complete DVW, Inc. 6,500.00 Incomplete Medicap, Pharmacy 1,197.50 Complete Winn-Dixie Project 72,302.00 Incom lete Acme Business Machines 105,220.00 Incomplete Cloverdale Company 18,977.00 Incom lete Simpson- Tharp Funeral Home 41,225.50 Complete M & W Fire Appratus 2,000.00 Incomplete Relax 79,998.00 Incom lete Frito-Lay Distribution Center 25,000.00 Incomplete Rusco 6,000.00 Incom lete Spec Bldg - 6550 Commonwealth Dr. 2,500.00 Incomplete Plastics One 7,686.00 Incom lete ITT 0.00 Incomplete ~_ 5 m:/finance/common/PTSH P976. WK404/16/97 do Q°,ggy®• 9 ` .,, c~t'e+h0. an~'~s' ~~~ •~~ DAVID R. GEHR COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219-1939 JAMES S. GIVENS STATE SECONDARY ROADS ENGINEER April 2, 1997 Mr. Elmer C. Hodge Roanoke County P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in March 1997. All additions to and abandonments from the Secondary System are effective the day they are approved by the State Secondary Roads Engineer. This date appears in the far right column of the monthly report. These changes will be presented to the Commonwealth Transportation Board at its monthly meeting on April 17, 1997. If you have any questions or comments about this report, please call Martin Law at 786-7399. /' James S. Givens ~ ~ n ~~ State Secondary R ds Engineer JSG/MII TRANSPORTATION FOR THE 21ST CENTURY r ~,- . ~ ~ ~ ~ ~ y ~ N ~ N ~ N ~ N ` V,y M M M M W ~ C Q w O~ O~ ~ O~ '~ ~ 7 ~.r fir ~ O ~ ~ ~ ~ . ~ , ~ ~ CC ~ as ~ ~ M_ ~ \O 00 M p~ O O O O ~ 6~ "O h ~ o a a a ~ o ~ o ~ s ~ o ~ ~ ~ ~ ~ w ~ '^ z a, '^ ~ ~ w o ~ o 0 o z H o c~ o C4 ~ ~n ~ ~n ~ v~ ~ ~n N_ ~ Y Y ~ I~ ~ ~ ~ W ' 'H ~ ~ ~ ~ '~ p N .N-i .Nr ~ `N U > ~'" ~ U '> Q O U ~ z Q ~ ~ ~~ o ~~ Q ~ ~ ,~ 0 ~ V~ Q cn U ~ "C! ~ ~ C '~ . i > o i > o ~. ~ 0 r. ~ 0 ~ > ~ ~ ~ ~ .Y n ~ ~ ~ ~ ~ .N ~ r+ .~ N Q .C +.' N C ~ > O ~ > O V h U Q ~ ~ U Q ~ U H U H t C y ~ r \ d V O ~ Y CC ~ ~ C E o 0 0 0 b ~ v ~ ~ >, ~ Q Q Q Q o-~ ACTION NO. ITEM NUMBER ~~` I Respectfully submit ,~.------r ,;,~ Robert C. Jerniga Risk Manager Approved Denied ( ) Received ( Referred To 1 Motion by: ACTION Approved by, ~~~~ Elmer C. Hodge County Administrator AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 1997 AGENDA ITEM: Report of Claims Activity for the Self-Insurance Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In accordance with the Self-Insurance Program, Ordinance #61494-4, Section 2-86.C, attached is the 3rd Quarter (January, February and March) claims activity and status report. FISCAL IMPACT: STAFF RECOMMENDATION: Eddy Harrison Johnson Minnix Nickens VOTE No Yes Abs g:\ris km gmt\trustees\board. rpt ~-(~ ~~ .~ o 0 0 ~ ~ o z W O O Q1 M M W W M ~ O N ~ ~ N O O) ~ CO N I~ N N W CO Q ~ N t0 a O Q ~ y E y E y E ~ ` Q N J ~ m ~ rn m ~ m ~ ~ rn y m ~ m m ~ U~ C C U U C C C U Q Y Y -~ -~ Y Y Y -~ (A fA ~ ~ y _y y N ~ ~ ~ N ~ ~ ~ ~ N H ~ ~ ~ ~ ~ ~ ~ Q a> m a~ m m C N m ~ N y O y _O y _O y O y O y O. y O fA O U U U U U O U U O O O O O O O O O W O O O O O O O O O ~ O O O O O O O O O W N W ^ ~ W H ~ ~ ~ ~ r "O 'O d M ~ m O 2 ~ ~ C m Y ac v ~ E 2 Q ~ m Y ~ a~ ~ N ~ U U ~ O U U ~ ~ ' > y L m N > m O O O ~ d ~ Z 'p 67 C N > O` _ ~ C O t w a °- ~ o > ~ c -° W C _ ~ U ~ L • ~ ~ C ~ N • ~ m O ~ ~ ' W vi ~ O m U Y WWC ~ ~ U ~ ~ y ~ ~ ~ C () ~ W d C O O L U , ~ D d Z 0 y m U 'O Y C N . N_ Q V Y O C O ~' O ~ ~ N J Q m y ~ . ~ ~ U ~ N m U W ? 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F' z p p p o°'o m W O a0 O O M ~„ (O M l0 N N (O Q ~ N ~ a ~- O ~ v, a N aN J ~ O) O) O) U~ U C C C 0 Q ~ Y Y Y O ~ U ~ y ~ y ~ N a ~ -~ -~ ~ o 0 0 0 U U U U O O O O O W O O O O O ~ O O O O O ~ W N W ~ W r ~ ~ r M a = U ~ ~ Q ~ c _ ~ ~ _ ~ ~° c0 m 3 m ~' 1- a r v ~ ~ O ~ .~ ~ ~ v ~o ~ c z o ~ ~ ~ `~ m a N a`~i r m cO ~ -° W -~ ~ a 'O ~ 01 ~ ~ ~ W ~ L O O ~ ~ Z W ~ 0 O ~ ~ ~ N W H U ~ Z w U7 ~ y N Q Z op ~ -o a c ~ ~ a ~ J Q 3 a °' `o fA J Z Q 0 a i ~ `~- O N ~ W lL W N > N C N U f ~ W J Z W y~ O ~ E p U N H ~ 'OO O y N ~ O ~ L 7 C U J U +• m ~ ~ 7 F.' ~ ~ In H Z W F W Y Y ~ N U ~Y ~ ~Y ~ a U a ~ Z W CO d) (O ~ (O m I~ Q) p H m rn O U ~ ~ Q O ~ O O ~ O ~ _ Q O ~ ~ _ (O n U Z O O O O d ~ m a ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 1997 AGENDA ITEM: Report on Lease-Purchases COIINTY ADMINISTRATOR'S COMMENTS: At the last board meeting, the Board requested information on the current County lease purchases. Attached is a list of the County and School Board lease purchases agreements and their corresponding current balances outstanding. If you have any questions, please feel free to call me. Respectfully Submitted by: Pence HodgW Elmer C. Hodge Payroll and School Finance County Administrator Manager ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred ( ) To ( ) Eddy Harrison Johnson Minnix Nickens ' County and School Board Leases Original Balance Lease Outstanding Amount at 4-15-97 County Lease Purchases IDA Lease Revenue Bond (Admin Bldg/Soc Svc) Energy Management Equipment Fire,Ambulance, Refuse Vehicles E911 Equipment Motorola -Phase II School Board Lease Purchases 30 School Buses - 1990 Energy Management Equipment -Phase I Energy Management Equipment -Phase II 4,250,000 3,800,000 245,802 161,997 1,085,549 352,458 348,071 246,628 2,200,000 2,200,000 8,129,422 6,761,083 1,017,000 145,286 1,236,678 815,037 902,008 705,537 3,155,686 1,665,860 Total Lease Purchases 11,285,108 8,426,943 ACTION NO. ITEM NUMBER 7" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri122, 1997 AGENDA ITEM: Work session on 1997-98 Proposed Budget COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a Work session on items included in the proposed 1997-98 budget. The items to be discussed are outlined below: Utility Capital Improvements Program -The Utility Department is continuing to work from the 1996-2001 utility capital improvements program. The items to be funded in this year's budget are attached. Monies are available within the water and sewer funds to fund the respective capital improvements. These projects will be included ,along with the General Fund capital improvements, as part of the 1997-1998 Budget Appropriation Ordinance. Gary Robertson will be present at the Work session to explain the projects and answer any questions that the Board has. 2. Contributions- Board members have submitted their suggestions for funding changes to social service, human service, cultural, tourism, and other organizations requesting funds from the County. Attached is a summary of those suggestions to be discussed at the work session. 3. Garage II -Based on the direction given by the Board at the Apri18 work session, County and School Administration have negotiated an agreement to transition Garage II operations to County staff s direction. Specifics of how the transition will take place are still being developed and details will be presented by staff at the work session. 3. Other Topics -Staff will be prepared to discuss specific issues\items at the pleasure of the Board regarding the proposed FY97-98 budget. m:\finance\common\board\ April 18, 1997 SUBMITTED BY: Brent Robertson Budget Manager ~- ~ APPROVED: ~~ Elmer C. Hodge `~ County Administrator Approved () Motion by No Yes Denied () Eddy Received () Harrison Referred O Johnson To O Minnix Nickens Abs m:\finance\common\boazd\ April 18, 1997 County of Roanoke, Virginia " Utility Capital Expenditures Water & Sewer Fund FY 1997-98 FY 1997-98 Project Expenditure Water Fund Exit 146 North County $75,000 Chesterfield Court 53,000 Berwick Heights 217,000 VDOT Roads 50,000 Castle Rock (Upper) 198,000 Pinkard Court Replacement 147,000 Total Water Fund Projects 740,000 Sewer Fund SSE/R Sewer Repair and Replacement 380,000 Total Water and Sewer $1,120,000 Total to be included in FY 1997-98 Appropriation = $1,120,000 m:\finance\cip\98WATSEW.XLS ~- i DEPARTMENT: Utility Department -Water PROJECT TITLE: Exit 146 North County Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $75,000 $100,000 $175,000 $175,000 $0 $525,000 $0 Operating na na na na na na Cost DESCRIPTION Improves water flow to the plantation road area near exit 146 in North County. JUSTIFICATION Connect dead-end lines to improve flow/pressure to Plantation Road which will eventually allow for a change over to County water (Spring Hollow). This project is currently under construction. FUNDING SOURCES Water Fund Unappropriated Balance OPERATING BUDGET IMPACT Future savings anticipated based on change over to County water. RELATIONSHIP TO COMPREHENSIVE PLAN None ~~ DEPARTMENT: Utility Department -Water PROJECT TITLE: Chesterfield Court Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $53,000 $0 $0 $0 $0 $53,000 $0 Operating na na na na na na Cost DESCRIPTION Replace 1,900 feet of waterline at Downing Street, Eden Avenue. JUSTIFICATION Area is served by 3 inch lines with inadequate flows and no fire protection. This will allow for compliance with standards and interconnect with other areas eliminating dead-end lines. FUNDING SOURCES Water Fund Unappropriated Balance OPERATING BUDGET IMPACT Reduced Maintenance. RELATIONSHIP TO COMPREHENSIVE PLAN Consistent ~- DEPARTMENT: Utility Department -Water PROJECT TITLE: Berwick Heights Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $217,000 $0 $0 $0 $0 $217,000 $0 Operating Cost na na na na na na DESCRIPTION Replace 7,050 feet of waterline at Pinevale Street, Oakdale Road, Bromley Road, Hastings Road, and Willetta Drive. JUSTIFICATION Area is served by 2 inch lines with inadequate flows and no fire protection. This project will provide fire protection, increased flows, and interconnection to the Spring Hollow System. FUNDING SOURCES Water Fund Unappropriated Balance OPERATING BUDGET IMPACT Reduced Maintenance and reduced City of Roanoke purchases. RELATIONSHIP TO COMPREHENSIVE PLAN Consistent ~- DEPARTMENT: Utility Department -Water PROJECT TITLE: VDOT Roads Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $50,000 $50,000 $50,000 $50,000 $0 $200,000 $0 Operating na na na na na na Cost DESCRIPTION To replace and/or relocate waterlines in VDOTright-of--way as necessary for VDOT road projects. JUSTIFICATION Necessary for VDOT road projects. FUNDING SOURCES Water Fund Unappropriated Balance OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN None ~~ DEPARTMENT: Utility Department -Water PROJECT TITLE: Castle Rock (Upper) Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $198,000 $0 $0 $0 $0 $198,000 $0 Operating na na na na na na Cost DESCRIPTION Replace 11,328 feet of waterline at Bighorn Drive, Littlehorn Drive, Brahma Road, and Castle Rock Road. JUSTIFICATION Area is served by aged 3 inch diameter asbestos cement pipe. This will provide fire flows and pressures to meet County standards. FUNDING SOURCES Water Fund Unappropriated Balance OPERATING BUDGET IMPACT Reduced Maintenance Costs RELATIONSHIP TO COMPREHENSIVE PLAN Complies 'j'- t DEPARTMENT: Utility Department -Water PROJECT TITLE: Pinkard Court Replacement Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $147,000 $0 $0 $0 $0 $147,000 $0 Operating na na na na na na Cost DESCRIPTION Replace water lines in Pinkard Street, Meadowview Road, Booker Road, and Washington Road with 4,175 feet of 8 inch pipe to replace 2 inch pvc pipe. JUSTIFICATION The County Engineering Department is improving the roads and drainage as a revenue sharing project with VDOT. The existing lines in Pinkard Court are installed in the highway right-of--way and are 2 inch plastic with no tracer wire. The regrading and ditch work could damage the lines which could not be located using locators. FUNDING SOURCES Water Fund Unappropriated Balance OPERATING BUDGET IMPACT This project will decrease replacement costs due to elimination of road bores and pavement repairs. RELATIONSHIP TO COMPREHENSIVE PLAN Consistent. ~, DEPARTMENT: SSE/R PROJECT TITLE: SSE/R Sewer Repair & Replacement Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $380,000 $0 $0 $0 $0 $380,000 $0 Operating Cost na na na na na na DESCRIPTION Repair and replacement of miscellaneous sewer mains which are determined to be not cost effective to rehabilitate under the SSE/R Program. JUSTIFICATION This is the most economical solution to reduce I/I and maintenance costs in some sewer lines. FUNDING SOURCES Unappropriated sewer funds for capital. OPERATING BUDGET IMPACT A reduction in maintenance and treatment costs is anticipated. 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ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri122, 1997 AGENDA ITEM: Public Hearing for Proposed Budget for FY 1997-98. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a public hearing to receive written and oral comment from the public concerning the proposed annual budget for fiscal year 1997-98. A summary of the proposed budget was advertised in the Roanoke Times and World News on April 15, 1997 and copies of the proposed budget have been distributed to all Roanoke County libraries.. Respectfully submitted, Brent Robertson Budget Manager Appro~v d by, ~~~^" `7 Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ _ Received () Harrison _ _ _ Referred () Johnson _ _ _ To O Minnix _ _ _ Nickens Itilliillllllllllllllllliilllltlllllillllllllllillillllllliilillllllllllillilllllllllltllllltillltllllllllilltlllllll1111111111~11 .. _ ,. _ ~ _ ,, AGENDA ITEM NO. .~ ... - ,..~. _ - - ,- - APPE CE REQUEST :__ _ '° P C HEARING ORDINANCE ZENS CO S -_ _ ~ - r' ~~ C' - - SUBJECT: (~ ~'1 F~ v~ _ .~ - I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c ~_ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND'ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: -_ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, _ and will enforce the rule unless instructed by the majority of the Board to do otherwise. ~ c ,_ - ~- - ^ Speaker will be limited to a presentation of their point of view only. ,~ Questions of clarification may be entertained by the Chairman. .~ - '' == ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. - ^ Speakers are requested to leave any written statements and/or comments with the clerk. ... - ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP = SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ ~. __ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - ~. - - i ~~ !~ - ~~ ~s - !.~ - ~s - ~~ ~.~ i ~~ ~ ~~ ~ - O ~ ~~ i~ - NAME ' ~~ ~ ~ ~ - ADDRESS ~ ~ I ~ ~;, ~~~ ~- ~ C'- ~ - ~ ~,~ I~ ~ `f C~ l ,. - - _ -_ PHONE ~ ~ -- ~liililtfilitiiiitllillllilllillllitltlllll IllttlllllillllltttlllllltlltltlllllitllllllItlilillittllilllltllltlllllllllltttilllllm ~lilllllllllllliilllllilllllllllllflllillllilllllllllllllllllll III11111111111111111111111111111111111IIIIIIIIIIIIIIIIIIIIIIIIIIIU,(J ,. - AGENDA ITEM NO. ,~ ~- _ - APPE CE RE QUEST ~ ` :_ - .~ - ~_ - _ - ' UBLIC HEARING ORDINANCE ~ ITIZENS COMMENTS _. = ^ " _ ,,^ SUBJECT: ~ l j i .Cf` ~, t --~" ~~- ~ -- S ~, ~ ,~' ~ ~' ~~~~ C ` ._ Gl -~ __ 1 ~' o ~ I would like the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND'ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED _. "` BELOW: ~_ ` i ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. . _~ ,. a ~ ^ Speaker will be limited to a presentation of their point of view only. s Questions of clarification may be entertained by the Chairman. s. c ^ All comments must be directed to the Board. Debate between arecognized := speaker and audience members is nat allowed. ^ Both speakers and the audience will exercise courtesy at all times. _, ^ Speakers are requested to leave any written statements and/or comments ° with the clerk. '" ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. .- _. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK i 0 - ~~ ~~ ~~ NAME ~'~C i,~. i~ i i ~ ~~ _ _ ~ ~ Y - ~~ \ ~ ADDRESS i ~~ ~~Lc-/v~ ~' ~ 't i :: ~ ~ C; v~~ ~~ ~ +~, c PHONE - -~~ ~ 1 ~illlillllllllllllllllllllllllllllillillllll 11 Iillllllllill[1111II IIIIIIIIIIIIIIIIIIIIIIIIlII1111111111111111111Illlllillifl11111m Illililllllllllll111IIIIIillillll11111111111111111111111llilfllllllllllll1111llllllllllllllllllli11111111111111111111III1111111111J -- - ~. _ _~ -~, __ AGENDA ITEM NO. -- - .._ _ .. ,. APPE CE RE QUE T ~. _ -_ - ~- - UBLIC HEARING ORDINANCE TIZENS COMMENTS ~_ (~ ~J j~ SUBJECT: `'1 ~ ~ ~s ' J ~~ ~,i ~ .... I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. =_ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND' ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED .... BELOW: ^ Each speaker will be given between three to five minutes to comment _ whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority o~the Board to do otherwise. - = - s ~~ •s ~ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between. arecognized speaker and audience members is not allowed. __ _ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH -THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. s ~ ~ ~ ~~ ~ s ~. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK -- ~ ~y,~ s ~~ ~~ f s ~~ s "~ 1 ~ i s ~ i7r~~c/'„"-ice F'~ V R. nC~~y~~l~/rC.+~G~ ~~ ~~ - e ~~ ~ ~. ~ ~~ ~ ~~ ~ ~ NAME - _ _ r _... ADDRESS `,~ ~ ~' C~ ~ r~~~; ~ f ~'' ,.. ~~ s ..s ~ PHONE ~~ ~1111lltllltlillltlllltlllllltllllltltltllllilltllllltllllllttliltlttllltlllllllltllltitttlltl111111tlliltiltlllllltlillttlllilllm IlillllillillllllllllillllliillllillllllllllUlllillllllillllilillllifllllllllllllllliiiilitllllillllllilllllllllllllillllillllljj) ~.. _ ~. _ ~_ C C ,. AGENDA ITEM NO. .- - -- _ APPE CE REQUEST ~. _ :__ _ P C HEARING ORDINANCE ZENS COMMENTS '_ SUBJECT: ~ i _ ~ _ - c (~) Lti1 ~ e ~, L,~ ~ -_ _. ~ ~ (~S ~~ ~ l~ °_ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c °® WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND' ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: i ~~ i~ ~ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will e decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. - - ,- ~- ^ Speaker will be limited to a presentation of their point of view only. "® Questions of clarification may be entertained by the Chairman. s ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. c ^ Both speakers and the audience will exercise courtesy at all times.y .s -- ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BFHALF OF AN ORGANIZED GROUP s i SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP _ ALLOWING THE INDIVIDUAL TO REPRESENT THEM. =_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c i ~ '~ ~ ~ i~ ~~ !~ ~ 0~ ~~ i ~~ i ~ • - ~ i~ .~ s _ ~ ~~ - e ~~ ~1111111111111i11i11f11111111111111111I111 lllllllllllllllllllllilllllllitllllllillllillllllllllllllllllfilllllllllllllilllllllllim ~liillillllllllllilliilllllllilllllllllilllllllllllililllllilllllllllllllllllllllllllllilllillllllllillllllllllllllllllllllllllll,111 s ~ ^~ ~ ~~ ~~ s ^~ ~ ~ ~ ~~ ~ ~ ,= AGENDA ITEM NO. _ _ _ APPE CE REQUEST ~. _ _ _ ~- - ~_ _ PUBLIC HEARING ORDI ANCE CITIZENS COMMENTS ^^'' SUBJECT: 1~ -' I would like the Chairman of the Board of Supervisors to recognize me during the .-= meeting on the above matter so that I may comment. ,, _ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED = BELOW: - __ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to _ do otherwise. . ~ - ^ Speaker will be limited to a presentation of their point of view only. = Questions of clarification may be entertained by the Chairman. ,~. _ _. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. s Speakers are requested to leave .any written statements and/or comments _= with the clerk. -_ s ~~ e: ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP = SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. -- __ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c a ~~ i ~~ ~~ _ v~ ~~ ~~ s ~~ ~ ~.~ ~ i _ ~ _ ~ ~~ ~ O i ~~ ~ ~~ ~~ ~. "~ NAME '" ... _ ADDRESS ~ 2' Z ~ ~ C~ ~~, 02 ~~ ~ ~~ s ~~ ~ a~ / Z ~ PHONE ~~ ~`" g ` ~11111111111Illlllllilllllllllllllllllilllil ll lllllllllllllllllllllltllilillillllllllllllllllllllillillllilllllllilllllllllllllli~ Proposed General Government Expenditures General Administration Constitutional Officers Judicial Administration Management Services Public Safety Community Services Human Services Non-Departmental Transfers: Debt-County & Schools Capital -County CPMT -County Schools Operating CPMT Capital Other Total Expenditures Budget Proposed Increase FY 96-97 FY 97-98 (Decrease) $2,146,844 $2,270,366 $123,522 6,093,764 6,413,215 319,451 502,670 517,670 15,000 1,791,726 1,936,202 144,476 10,017,684 11,099,744 1, 082,060 7,750,101 8,247,044 496,943 8,556,247 9,463,290 907,043 3,437,674 3,166,537 (271,137) 6,052,750 315,000 399,840 6,193,037 1,634,500 404,840 140,287 1,319,500 5, 000 42,206,668 45,517,498 3,310,830 250,000 250,000 0 0 1,000,000 1,000,000 1,294,139 1,150,826 (143,313) $90,815,107 $99,264,769 $8,449,662 Non Dept. Deht 8 Other Human Services 9.bx Communhy Services 6.3X Judicial Admin. O.bx ie Safety ttsx Schools 49.7X Management Servlees 2.0X Constitutional weer General Admin. b.bX 2.3x Expenditure Highlights r ~----~=---• ~~ ~,,,,,,t~r c~h~r,l Rvsrem is sunnorted by Federal, State and Local tax dollars. Total local support of w aop' g(~Iggnd~pasodoJdµa~pnq~aoueug~:, %S'3Z ~t3JadoJd IeuosJad %S'Z /UJadad Jatgp °GL'g saleg %Z'q Jewnsuo~ X31113 .-.`~e~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 1997 RESOLUTION 042297-9 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: 1~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Executive Session T- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 1997 ORDINANCE 042297-10 ACKNOWLEDGING AND CONSENTING TO THE VACATION OF A PORTION OF THE STORM WATER MANAGEMENT EASEMENT ACROSS LOTS 28, 29, 30 AND 31 OF PENN FOREST PLACE, PLAT BOOK 17, PAGE 102, IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled 'Revised Plat of Subdivision for Boone, Boone & Loeb, Inc. creating hereon "PENN FOREST PLACE"', revised February 4, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 17, page 102, Boone, Boone & Loeb, Inc. dedicated certain public easements, including a storm water management easement across Lots 28, 29, 30 and 31; and, WHEREAS, the petitioner, Boone, Boone & Loeb, Inc., is the owner of Lots 28, 29, 30 and 31, Penn Forest Place; and, WHEREAS, the petitioner has requested that a portion of the storm water management easement be vacated pursuant to Section 15.1-482(b) of the Code of Virginia (1950, as amended), which requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on April 8, 1997; and the public hearing and second reading of this ordinance was held on April 22, 1997. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors of Roanoke County acknowledges and consents to the vacation of a portion of the storm water management easement across Lots 28, 29, 30 and 31, Penn Forest Place, in the Cave Spring Magisterial District of the County of Roanoke, Virginia, as shown on the 'Revised Plat of Subdivision for Boone, Boone & Loeb, Inc. creating hereon "PENN FOREST PLACE"', revised February 4, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 17, page 102, and as further shown on the Exhibit ("Revised Storm water Management Easement," prepared by Lumsden Associates, P.C., dated 15 November 1996) attached hereto, pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 2. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioner, Boone, Boone & Loeb, Inc., or their successors or assigns; and, 3. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court of Roanoke County, Virginia, and the recordation costs shall be payable by the petitioner. 4. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: 2 AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~. Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Terry Harrington, Director, Planning & Zoning John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 I• NOTE8~ ~ r ~ BOUNDAP,Y INFORMATION TAKEN FROM AVAILABLE RECORDS. ?. NO TITLE REPORT PROVIDED FOR THIS PLAT. . i." SEE REVISED PLAT FOR PENN FOREST PLACE, P.B. 17, PG. 102, ~ ~Q- FOR THE LOCATION OF EXISTING EASEMENTS. ~ ~ ~ ~P BLOCK 2 ~~~~\~,vQV.~ MANWARING MANOR ~` ~P ,~, ' Q. ORIGINAL STORM WATER 1 MANAGEMENT EASEMENT / / ' REVISED STORMWATER MANAGEMENT EASEMENT E ---•- N 46'09'00" E 246.06' A I 519.81' 60,52' 54.80' 70. 3' I D 3 3 C ~f' 2 7 ~ I z 28 a' "~ 29 '~ 0 30 ~ ~ ~~ B o° :~ 2 ~,c..lo ~ ~ ~ 31 ' / /~ EX. 15' P.U.E. J C-3 30 p0• -~' EXIST. 15' DE S 45. GO,~~~ PENN FOREST p~qC 2s os" 4 so' R/w E ~s.oo, w o ~ `° _. ---__ 2 ' Q a ~ ~~ ~ ~- ~ ~ ~. 4 3 2 ' 1 I ' CURVE TABLE A IN A -4 4 4 47 4 4 'il 1 REVI8ED STORMWATER MAHAQEYEHT EASEl1ElIT 4 I'4 4 W 17 4 - w PLAT SHOWING REVISED STORMWATER MANAGEMENT EASEMENT LOCATED ON LOTS 28. 29, 30 AND 31 REVISED PENN k'OREST PLACE . (PG 17, PG. 102) CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA 'SCALE 1"= 60' DATE: 15 NOVEMBER' 1996 LUMBDEN ASSOCIATES, P.C. ENGWE£RS-SURVEYORS-PLANNERS ROAHOKE, VIROlH1A ACTION # ITEM NUMBER ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 1997 AGENDA ITEM: Request to acknowledge and consent to the vacation of a portion of the Stormwater Management Easement across Lots 28, 29, 30, and 31 of Penn Forest Place ,Plat Book 17, Page 102 and located in the Cave Spring Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The petitioner, Boone, Boone and Loeb, is requesting that the Board of Supervisors acknowledge and consent to the vacation of a portion of the Stormwater Management Easement. SUMMARY OF INFORMATION: The petitioner, Boone, Boone and Loeb, is the developer of the Penn Forest Place Subdivision and are the owners of Lots 28, 29, 30, and 31, Plat Book 17, Page 102, located in the Cave Spring Magisterial District. The acknowledgment and consent of the easement vacation is requested to avoid any real estate title questions that might be raised in the future as to the methods followed for vacating the area. Boone, Boone and Loeb has determined from customer feedback that it needed to change the size of its townhouse units, which has necessitated the adjustment in size of the stormwater detention facility. Roanoke County Engineering and Inspections has reviewed and approved modifications to the stormwater detention facility and its easement. (shown on the attached survey) ~~ Boone, Boone and Loeb, has not relinquished any of the responsibilities associated with the Covenants and Restrictions of the of the Homeowners Association Agreement relating directly to maintenance of the stormwater detention facility. Therefore, Roanoke County is requesting that the described Stormwater Management Easement be vacated in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia 1950, as amended, by the adoption of the attached ordinance. First reading of the proposed Ordinance was held on April 8, 1997; A public hearing and second reading is scheduled to be held on Apri122, 1997. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors approve the second reading to acknowledge and consent to the vacation of the referenced Stormwater Management Easement and instruct the County Attorney to prepare the necessary ordinance. BY: Arnold Covey, Director of Engineering & Inspections ACTION Approved ( ) Denied ( ) Received ( ) Referred To APPROVED BY: Elmer C. Hodge County Administrator VOTE No Yes Abs Motion by: Eddy _ Harrison Johnson Minnix Nickens pc: Paul Mahoney, County Attorney NOTEB~ ~ J ` BOUNDARY INFORMATION TAKEN FROM AVAILABLE RT=CORDS, .r ?. NO TITLE REPORT PROVIDED FOR THIS PLAT. i. SEE REVISED PLAT FOR PENN FOREST PLACE, P.B. 17, PG. 102, F 0~ FOR THE LOCATION OF EXISTING EASEMENTS. ~~ Q~ ~ ~ C' BLOCK 2 NWARIN MA Q • F~\ Q~~ NOR ~ MA G ~P .~, ORIGINAL STORM WATER 1 MANAGEMENT EASEMENT / REVISED STORMWATER I I MANAGEMENT EASEMENT E - N 46'09'00" E 246.06' I 19.81' 60.52' 54.80' 70 3' . I D 3 3 C X11 ~ ~ ~l M -, 3 ~ ` / 3 0l ~ ~ I ~ ui 2 g cn •_ ~ u~ 2 ~"~ ~ d' qj 31 / vj d- ~ ad.B..L. z '~ a' I '? `"~ _ _ _ - -- C-2 Z I N _ I _ 15' P.U.E. EX ~ _ __ C-4 C_3 ~ _ ,f 30, p0. 1- _." EXIST. 15' DE , . ~_ 45.Op ~1 NN FORE ' S S5 PE p6~. w ~ s ST p~gCE ~ 60' R/W S.Op' ~ ~ ~' `O ~ 2 ti ' ~ r -~ Q ~ ~ ~~ ~ ~~ 4 3 ' 2 / 1 W ~~ ' / . I CURVE TABLE IN L A -4 4 4. 47 4 4 '11 1 REVIBED 8TORMWATER MANA~ELENT EASEMENT DIRFCTRIF~- 1'4 4 W 17 4 W PLAT SHOWING REVISED STORMWATER MANAGEMENT EASEMENT LOCATED ON LOTS 28, 29, 30 AND 31 REVISED PENN FOREST PLACE (PG 17, PG. 102) CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA SCALE 1 "= 60' DATE: 15 NOVEMBER ~ 1996 LUMBDEN ASSOCIATES, P.C. ENGINEERS-SURVEYORS-PLANNERS AOAHOKE, VIRGINIA TE8~ BOUNDARY INFORMATION TAKEN FROM AVAILABLE RECORDS. NO TITLE REPORT PROVIDED FOR THIS PLAT. SEE REVISED PLAT FOR PENN FOREST PLACE, P.B. 17, PG. 102, O~ ~OQ- FOR THE LOCATION OF EXISTING EASEMENTS. ~ ~P 3 f 2 ORIGINAL STORM WATER MANAGEMENT EASEMENT ~P ~o BLOCK 2 ~~~~~~~~'QC~~ MANWARING MANOR ~ ~P .~, 1 / REVISED STORMWATER MANAGEMENT EASEMENT l I - n 4b vy UU E 246.06' 19.81' 60.52' 54.80' 3 I D 3 C ~ 3 27 M ~ 28 ~ ~ 29 ~ ~ cn Z ~ ~' '`~ ~ 0 30 ~ ~ I r- "~ cn z ~ ~ ~r cn 31 ' ~d.fl.~. z ^'~ ~r -_ - - ~ 2 Z _ _ I _ C_4 C-3 ~ -~ EX. 15' P.U.E. 30.00' ~ - -~_ 45, 00 PENN FOREST pLgCE S 55 SS'os" w 60' R/W 00' I ~ 4 I 3 ~ 2 1 W ` B ~t ;'~ ~t EXIST. 1 S' DE ~ ~, O ~ a' 2~ Q' ~ U >Q T-~ l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 1997 ORDINANCE ACKNOWLEDGING AND CONSENTING TO THE VACATION OF A PORTION OF THE STORMWATER MANAGEMENT EASEMENT ACROSS LOTS 28, 29, 30 AND 31 OF PENN FOREST PLACE, PLAT BOOK 17, PAGE 102, IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled 'Revised Plat of Subdivision for Boone, Boone & Loeb, Inc. creating hereon "PENN FOREST PLACE'", revised February 4, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 17, page 102, Boone, Boone & Loeb, Inc. dedicated certain public easements, including a stormwater management easement across Lots 28, 29, 30 and 31; and, WHEREAS, the petitioner, Boone, Boone & Loeb, Inc., is the owner of Lots 28, 29, 30 and 31, Penn Forest Place; and, WHEREAS, the petitioner has requested that a portion of the stormwater management easement be vacated pursuant to Section 15.1-482(b) of the Code of Virginia (1950, as amended), which requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on April 8, 1997; and the public hearing and second reading of this ordinance was held on April 22, 1997. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors of Roanoke County acknowledges and consents to the vacation of a portion of the stormwater management easement across Lots 28, 29, 30 and 31, Penn Forest Place, in the Cave Spring Magisterial District of the County of ~-1 Roanoke, Virginia, as shown on the 'Revised Plat of Subdivision for Boone, Boone & Loeb, Inc. creating hereon "PENN FOREST PLACE'", revised February 4, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke- County, Virginia, in Plat Book 17, page 102, and as further shown on the Exhibit ("Revised Stormwater Management Easement," prepared by Lumsden Associates, P.C., dated 15 November 1996) attached hereto, pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 2. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioner, Boone, Boone & Loeb, Inc., or their successors or assigns; and, 3. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court of Roanoke County, Virginia, and the recordation costs shall be payable by the petitioner. 4. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. c:\...\agenda\eng\pennfrst.ord 2 ~. Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 1997 ORDINANCE 042297-11 TO CHANGE THE ZONING CLASSIFICATION OF A 3.00-ACRE TRACT OF REAL ESTATE LOCATED ON THE SOUTH SIDE OF WEST MAIN STREET ACROSS FROM ALLEGHANY DRIVE (TAX MAP NOS. 55.03-1-18, 19, ZO) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1 TO THE ZONING CLASSIFICATION OF I-2 WITH CONDITIONS UPON THE APPLICATION OF INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY WHEREAS, the first reading of this ordinance was held on March 25, 1997, and the second reading and public hearing were held April 22, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 1, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 3.00 acres, as described herein, and located on the south side of West Main Street across from Alleghany Drive, (Tax Map Numbers 55.03-1-18, 19, 20) in the Catawba Magisterial District, is hereby changed from the zoning classification of C-1, Office District, to the zoning classification of I-2, Industrial District. 2. That this action is taken upon the application of Industrial Development Authority of Roanoke County. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) Landscaping and the berm along Route 11/460 (West Main Street) shall be located in substantial conformance with the Kroger VMF site plan dated March 21, 1997, provided that the break for (old) Garman Road is deleted and the berm extended to new Garman Road. (2) Access to the property shall be solely from (new) Garman Road. There will be NO entrance to the site from (old) Garman Road. 4. That said real estate is more fully described as follows: All of those certain lots, parcels or tracts of land, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the Catawba District of the County of Roanoke, Virginia, designated and described as all of Lot No. Fifteen (15), all of Lot No. Sixteen (16), and the Western 70 feet of Lot No. Fourteen (14), as shown on the recorded Map of Fort Lewis Estates, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, at page 51, reference to which is hereby made for further description of said property; said real estate being further shown and designated upon the Roanoke County Land Records as Tax Map No. 55.03-1-18, 55.03-1-19, and 55.03- 1-20. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson 2 NAYS: None A COPY TESTE: .~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney pO . ~` -s~ v ST4 OR W PoRT ~ t VAR ~ ~_ ~5~~;~ ~o ~ ~ \E's°7~,~„' IN S~' E P EM pRUS ~~ l S SOUaJ~ ~+'~/~v ' ~£ A T m E~~ OR LEW1S PAR~a ,y`~F !S ~. F{ RES UE SOU STQ7"E tQ ~ 'YT aR~RlA~~ ERN jb~ ,p0 8F £57x. PQLICE -^ .• 5 ~ ? PW xTLT~ZaTIO, o ~"-0 - %~i ~'P~'•~ 5p ?~'~ ~~ ~ Cpr1 c0~ `' -a rpv.PEa ~~' ~~ o . `rob .~~~ 1~• rr • T-a .~ { I [ "~~ ,• ,~ f ' /' ~ ~ `i x\y 1 \ a . • _ . [R ~- • .~ . .. ~ . '~~' _ ~. .~ ~' • C . ~ • R .. C `\ - ~ ~ . 2 , ~ ~ Rt.11 ~ ,~. • , P . ~ J.~r. 13 (sow ~•~ II ~ \ T J ~ 27 r~r.. ssm Nb ~ 2.63k 19ik fpl i • pA 1?'°`n ~ ' ? ~ .r•. \\~' '~r ~ ~ ~~"/. 3.20 jK' ~ / •,.X L~ .3 3 \ ~~ ~ ~ ~• ~~ gas! / ` ~71a 1.00 ac 4C3 Ac ++ ~,~ ?3~~ fob i ~ / ~`~ y( c.. n~....~ y~ gyp" i ~~ •'~ .. a 7.73 ae /'1 J a \°_\/ /~ ,.en ~~c`• .•' , _ 1 /~ '~/ i0 _ DEPn~T;~~I'I' OF PL~~N~'G P1~tD 7ANIti'G Roanoke County IDA Tax Map Numbers 55e03-1-18,19,20 14 4270Ac ~,! r "` .,~ PETITIONER: INDUSTRIAL DEVELOPMENT AUTHORITY (ROANOKE COUNTY) CASE NUMBER: 8-4/97 Planning Commission Hearing Date: April 1, 1997 Board of Supervisors Hearing Date: April 22, 1997 A. REQUEST Petition of IDA (Roanoke County) to rezone approximately 3.0 acres from C-1 to I-2 to construct a vehicle maintenance facility and new access road, located on the south side of West Main Street across from Alleghany Drive, Catawba Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION Ms. Hooker asked how far the berm will extend. Ed Natt pointed out that the berm and landscaping will be built along the entire U.S. 11/460 frontage, and that the existing Garman Road intersection/entrance will be eliminated. Mr Robinson asked how high the berm would be built. Mr. Natt and Mr. Shaheen, Project Engineer, discussed the cross section profiles of the berm shown on the concept plan. D. PROFFERED CONDITIONS 1) Landscaping and the berm along Route 11/460 (West Main Street) shall be located in substantial conformance with the Kroger VMF site plan dated March 21, 1997, provided that the break for (old) Garman Road is deleted and the berm extended to new Garman Road. 2) Access to the property shall be solely from (new) Garman Road. There will be NO entrance to the site from (old) Garman Road. E. COMMISSION ACTION(S) Ms. Hooker said that the proposal will make 460 a little safer and moved to recommend approval of the request with the proffered conditions. The motion carried with the following roll call vote: AYES: Witt, Robinson, Hooker, Ross NAYS: None ABSENT: Thomason F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report Other Terrance Harrin on, a ary Roanoke Co ty Plan ing Commission 7~ IN RE: INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY PROFFERS The undersigned, Applicant and Property Owner, hereby voluntarily proffer the following conditions relative to the rezoning of the subject property from C-1 to I-2; 1. Landscaping and the berm along Route 11/460 (West Main Street) shall be located in substantial conformance with the Kroger VMF site plan dated March 21, 1997, provided that the break for (old) Garman Road is deleted and the berm extended to new Garman Road. 2. Access to the property shall be solely from (new) Garman Road. There will be NO entrance to the site from (old) Garman Road. Billy Branc ,Chairman Industrial Development Authority of Roanoke County STAFF REPORT PETITIONER: Industrial Development Authority CASE NUMBERS: 8-4/97, 9-4/97 PREPARED BY: David Holladay DATE: 4/1/97 PART I A. EXECUTIVE SUMMARY The Industrial Development Authority of Roanoke County has submitted two petitions to rezone approximately 5.35 acres from C1 Office District to I2 Industrial District. One petition is to rezone 3.0 acres which Roanoke County owns at the intersection of Garman Road and U.S. 11/460. The second petition is to rezone the adjacent 2.35 acre Burritt Estate, of which Roanoke County is a contract purchaser. The two petitions are discussed together in this report. The rezoning will allow for the relocation of Garman Road to align with the existing traffic signal at Alleghany Drive. The reconstructed Garman Road will serve as a new entrance for both the existing Kroger Mid-Atlantic Distribution Facility and for the proposed expansion of the company's Vehicle Maintenance Facility. The proposal conforms with the policies and guidelines of the Roanoke County Comprehensive Plan. The site is located in the Principal Industrial land use designation of the comprehensive plan. B. DESCRIPTION Kroger Company plans to expand the Vehicle ;Maintenance Facility at their Mid-Atlantic Distribution Facility. The area to be rezoned from C 1 to I2 will be used for the relocation of Garman Road, as the entrance to the new Vehicle Maintenance Facility, for an employee parking area, and a trailer wash area. The remainder of the expansion will take place on property to the west which is already zoned I2. This includes the maintenance facility and salvage area, tractor trailer parking spaces, a fueling station, scales, and a transportation of;:ice. Portions of the existing Garman Road right of way will be vacated, and the new intersection of Garman Road and U.S. 11/460 will align with an existing traffic signal. C. APPLICABLE REGULATIONS VDOT approval is required for improvements to U.S. 11/460, realignment of Garman Road, and the new commercial entrances. Site plan review is required to ensure conformance with Roanoke County development standards. PART II ~" A. ANALYSIS OF EXISTING CONDITIONS i n -The site is located in the 3500 block of West Main Street, U.S. 11/460, at the intersection of Garman Road, in the Catawba Magisterial District. Topography/Veeetation -The property is generally flat or gently sloping up from U.S. 11/460, and is open and grassed. The Burritt Estate residence and garage are located at the northeast end of the property. Roanoke County Engineering staff have commented that due to the proximity of the 100 year floodplain, elevation certificates could be required for new structures. SurroundingNeighborhood -The Richfield Retirement Community is located across U.S. 11/460 on property zoned C2. Property across U.S. 11/460 and to the northeast of Alleghany Drive is zoned I1 and contains the Medeco Company. Adjacent U.S. 11/460 frontage property to the east is zoned C 1 and contains a single family residence and some farm buildings. Property to the south is zoned I2 and contains a contractor storage yard and building. The vacant property to the west across Garman Road is zoned I2, and will be used for the majority of the vehicle maintenance facility expansion. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Lavout/Architecture -The design of the proposed expansion is based on the realignment and - - reconstruction of Garman Road. With the new alignment, Garman Road will intersect with U.S. 11/460 at the existing traffic signal for Allegheny Drive. This will improve the entrance to the Kroger facility by providing signalized access to the primary highway. In addition to the ne~v intersection alignment, the traffic signal lanes will be reconfigured, and a right turn lane on northbound U.S. 11/460 will be constructed. The main entrance to the Vehicle Maintenance Facility will connect to Garman Road about 200 feet south of the new intersection with U. S. 11/460. This entrance will direct truck traffic through a fueling station, wash bays and scales, and then toward the parking area and maintenance facility. A second entrance from Garman Road will connect to the southeast corner of the truck parking area. Within the property to be rezoned, a 154 space automobile parking lot will be located in the northern corner of the site, adjacent to U.S. 11/460. The concept plan shows a landscape planting strip, that is more intensive than zoning ordinance requirements, between the new parking area and the public right of way. On the I2 zoned property to the west, the concept plan depicts a graded berm, with similar intensive landscape screening, between the truck parking area and the public right of way. Trafl=lc Circulation - 1995 VDOT traffic count for U.S. 11/460 is 12,000 vehicles per day. The Kroger facility employs 330 people, with an additional 125 new jobs expected as a result of the proposed expansion. In addition, the facility currently ships and receives goods from approximately 1,200 trucks per week. This figure is expected to increase to 1,800 trucks per week as a result of the expansion. 7~ Fire & Rescue/Utilities - No impact is expected to fire and rescue service, which will continue as presently provided. Public water and sanitary sewer are available to serve the proposed expansion. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The proposed rezonings conform with the policies and guildelines of the Roanoke County Comprehensive Plan. The site lies within the Principal Industrial designation of the Future Land Use Guide. The proposal conforms with specific policies I-1, I-2, I-3, I-4, I-6, I-12, & I-13. D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARDS The site appears to have ample room for the development to conform with applicable zoning ordinance design regulations. The use is permitted by right in the I2 zoning district. The improvements to U.S. 11/460, the ne~v alignment of Garman Road, and the new entrances from Garman Road will be subject to VDOT approval, and constructed to VDOT standards. PART III A. STAFF CONCLUSIONS The proposed expansion of the Kroger Vehicle Maintenance Facility requires a realignment and reconstruction of Garman Road through property currently zoned C 1. Rezoning this commercial property to I2 will allow the project to move forward, but without placing the most intensive industrial uses on to the property. The expansion concept plan shows an automobile parking lot, entrance road and truck wash on the grope ~y which is currently zoned C1. The more intensive industrial uses, the maintenance facility, salvage area, trailer parking, fueling station and scales, are planned on property which is already zoned I2. In addition, intensive landscape screening is proposed along the entire U.S. 11/460 frontage, with additional berming proposed in front of the truck parking area. The new alignment of Garman Road will improve the entrance to the Kroger facility by providins signalized access to the primary highway. The development will include a right turn taper lane and reconfigured traffic signal lanes. These improvements will allow the entrance road to handle anticipated increases in truck and employee traffic resulting from the expansion. The proposal conforms with the policies and guidelines of the Roanoke County Comprehensive Plan. The site lies within the Principal Industrial designation of the Future Land Use Guide. Staff recommends the Planning Commission suggest the following conditions: 1) The site will be landscaped/ bermed along the U.S. 11/460 frontage as shown on the concept plan dated 3/21/97. 2) Access to the facility will be from Garman Road. T- a IN RE: INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY PROFFERS The undersigned, Applicant and Property Owner, hereby voluntarily proffer the following conditions relative to the rezoning of the subject property from C-1 to I-2; Landscaping and the berm along Route 11/460 (West Main Street) shall be located in substantial conformance with the Kroger VMF site plan dated March 21, 1997, provided that the break for (old) Garman Road is deleted and the berm extended to new Garman Road. 2. Access to the property shall be solely from (new) Garman Road. There will be NO entrance to the site from (old) Garman Road. Billy Branc ,Chairman Industrial Development Authority of Roanoke County COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Or.••• • P.O. Box 29800 Roanoke, VA 24018 ( 540' 772-2068 FAX (~':0) X72-2108 Proposed Zoning: I-2 Proposed Land Use: Vehicle Maintenance Ycci lity For staff use only ~ ~' ~` date, received :~ - '/ application ee: PCBZA d ',e• / pl BOS date: ~ ase Number: ~ ~, Lf~ i-~r Staf; Use Oniy Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested distrc:? YES X NO 1F NO, A VA~f,"-.~:CE IS REQUIRED FIRST . Does the parcel meet the minimum criteria for t e requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proff~re~ •.•;i;h this request? YES NO - - ~~ .f~ ~". ~~" .. f.~~ ..... ............................................................................................i Variance of Section(s) of the Roanoke County Zoning Ordinance in cr~e- ;_. Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY GF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v ws v ws v X Consultation X 8 1 /2" x 1 1" concept plan _ X Application fee Application X~~>>% Metes and bounds description Proffers, if applicable '::y:: Justification X ~""` Water and sev~~er application Adjoining propery owners /hereby certify that / am either the owner of the property or the owner's agent or contract purchaser acrd am acting with the know/edge and sent of the c~f~ner. Owner's Signature: ~~~~ C/`~ . Secretary-Trea~'urer, Industrial Development Authority of Roanoke County ~~•~ 3 •.. . H .:.: T ~~' , Foi Stall Use Only: Case Number Applicant Industrial Development Authority of Roanoke County, VA The Planning Commission will study rezoning and special use permit requests to determine the need anc justification for the change in terms of public health, safety, and general welfare. Please answer the follo~.ving questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as t..e purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The request furthers the purposes of the Zoning Ordinance by encouraging economic development activities that provide desirable employment and enlarge the IDA base. This site will be used for truck parking and staging for the Kroger Co., new Vehicle Maintenance Facility (VMF) at the Mid-Atlantic Distribution Facility (MADF) in ', Glenvar. Proximity to Route 11/460 and Interstate I-81 are very locational factors. Water and Sewer service is either available or will be provided as part of Performance Agreement executed between Roanoke County and the Kroger Co. - ase explain how the project conforms to the general guidelines and policies contained in the RoanoKe Ccunty prehensive Plan. The 1985 Comprehensive Plan presents guidelines for Principle Industrial and generally recognizes that the Route 11/460 corridor is an industrial area (Glenvar Industrial Area). Policy Guidelines I-l, I-2, I-3, I-4, I-6, I-7, I-12 and I-13 are applicable. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrcu^ding area, as well as the impacts on public services and fa~iiities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. This property is one of several that will be assembled for use as parking and truck staging for Kroger's. This property will access Garman Road (as relocated/reconstructed). Other adjoining properties are (or will be owned) by M Kroger for the VMF. ... 7 '. i• 0 a S z ~~ ~ ~ 0 ® "" .,i' ` , ~, ~;, \ _, , '~ rn ~ ` ~ ~ ' C ~ fj~tttl~~~ Fadii En ineers Inc ^ / ~ ~ / 1 Md A~l1tlC K11AA - ROi~1O1CA ~ ~'bU11Of1 C:Ef1t0Y ~It~~~i(1t1~1~ ftEfr7ll.li ty g 2133 Lake Palk QMq, SWee 100 k~!ti Cwatla 30000 ,,,~:, - ~~ ~, ,~ . ~\~_'`_ -~_,_, .,~ we ee RELEASE FOR PREL[aQNARY COUNTY REVIEx / -"' • . O jp `t?`•a ~" off` ~~a,y 0. I S 3 /AR ~ ~ ~ ~ _4~' S.Th'F W fi7RT I '' _ vaR ~~ _~ S~R,c ti 10 3 ~FES°~~'`" oR IN St ' Eat g DpF Lt P ~E A .' 3 . US '~. ~ S SW~KE R,~~~/o s _ ..r...~' m • OiPp OR LfWIS, PAR~q M,~y`'F STRiAL Q, RES UE SOU STATE tQ NT ARX EaN ~ >V~ `p0 BF ESTa. PQLICE .• SAS y+ D 9 O ~0 LK 9~S ~ \ oG~! ~ ~~~NO~cO R~ T PLA tL7~anO. ~O 9"-~ ~ ~~ pfd ~ 5 ~V - ~0 ~ \~ r0v?Ea ~C`'~ ` ~. ~ ~a•~1NDUSTr?lE5 1 I~ .O ~Ri- w `~b .~~~~ 1:• / I,, y.. , ~.~' .. .. \ ` D. r~ YeMlll M~w~~ ~/ w ~.wi r~w•/ u~. ~i ` •' \-' /.rI /.~Iw w. ~.w C.r-q . ? - ~. ' _ -~ {''Olc `, . F~ ~ •~ o ~ ~ 1'.1r. ~ 3 ~ . y t2 ' lT1AC /~ ~ ~`~ /•i ~ n • ~ 7 ~ C 27 • ~ / R ,. ~ zDOAc /~~ \ \ , JiJ/ \~i~ ' 14 4270x[ 7=a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 22, 1997 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 3.00-ACRE TRACT OF REAL ESTATE LOCATED ON THE SOUTH SIDE OF WEST MAIN STREET ACROSS FROM ALLEGHANY DRIVE (TAX MAP NOS. 55.03-1-18, 19, 20) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1 TO THE ZONING CLASSIFICATION OF I-2 WITH CONDITIONS UPON THE APPLICATION OF INDIISTRIAL DEVELOPMENT AIITHORITY OF ROANORE COIINTY WHEREAS, the first reading of this ordinance was held on March 25, 1997, and the second reading and public hearing were held April 22, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 1, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 3.00 acres, as described herein, and located on the south side of West Main Street across from Alleghany Drive, (Tax Map Numbers 55.03-1-18, 19, 20) in the Catawba Magisterial District, is hereby changed from the zoning classification of C-1, Office District, to the zoning classification of I-2, Industrial District. 2. That this action is taken upon the application of Industrial Development Authority of Roanoke County. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors ~'~ of Roanoke County, Virginia, hereby accepts: (1) Landscaping and the berm along Route 11/460 (West Main Street) shall be located in substantial conformance with the Kroger VMF site plan dated March 21, 1997, provided that the break for (old) Garman Road is deleted and the berm extended to new Garman Road. (2) Access to the property shall be solely from (new) Garman Road. There will be NO entrance to the site from (old) Garman Road. 4. That said real estate is more fully described as follows: All of those certain lots, parcels or tracts of land, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the Catawba District of the County of Roanoke, Virginia, designated and described as all of Lot No. Fifteen (15), all of Lot No. Sixteen (16), and the Western 70 feet of Lot No. Fourteen (14), as shown on the recorded Map of Fort Lewis Estates, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, at page 51, reference to which is hereby made for further description of said property; said real estate being further shown and designated upon the Roanoke County Land Records as Tax Map No. 55.03-1-18, 55.03- 1-19, and 55.03-1-20. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. C:\OFFICE\ W PWIN\ WPDOCS\ AGENDA\ ZONING\ IDA.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, APRIL 22, 1997 ORDINANCE 042297-12 TO CHANGE THE ZONING CLASSIFICATION OF A 2.35-ACRE TRACT OF REAL ESTATE LOCATED ON THE SOUTH SIDE OF WEST MAIN STREET ACROSS FROM ALLEGHANY DRIVE (TAX MAP NOS. 55.03-1-14, 15, 16, 17) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1 TO THE ZONING CLASSIFICATION OF I-2 WITH CONDITIONS UPON THE APPLICATION OF INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY WHEREAS, the first reading of this ordinance was held on March 25, 1997, and the second reading and public hearing were held April 22, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 1, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 2.35 acres, as described herein, and located on the south side of West Main Street across from Alleghany Drive (Tax Map Numbers 55.03-1-14, 15, 16, 17) in the Catawba Magisterial District, is hereby changed from the zoning classification of C-1, Office District, to the zoning classification of I-2, Industrial District. 2. That this action is taken upon the application of Industrial Development Authority of Roanoke County. 3. That the owner of the property has voluntarily proffered in writing the i following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) Landscaping and the berm along Route 11/460 (West Main Street) shall be located in substantial conformance with the Kroger VMF site plan dated March 21, 1997, provided that the break for (old) Garman Road is deleted and the berm extended to new Garman Road. (2) Access to the property shall be solely from (new) Garman Road. There will be NO entrance to the site from (old) Garman Road. 4. That said real estate is more fully described as follows: All those certain lots or parcels of land together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the County of Roanoke, Virginia, on the south side of U.S. Route 11/460 being designated and described as 5 feet of lot 14, the eastern 25 feet of lot 14, lot 13, and lot 12 on the map of Fort Lewis Estates recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, Page 51, reference to which is hereby made for a further description of said property, said real estate being further shown and designated upon the Roanoke County land records as Tax Map Numbers 55.03-1-17, 55.03-1-16, 55.03-1-15, and 55.03-1-14. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson 2 NAYS: None A COPY TESTE: ?nar~..td Gu..et...~. Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney ~L, ~`.. .. j0~~ r •. s. ~ ~"" 43 "-` =~ --~-- t - ' VAR ~ R ppµl~ . _Ji ~0 ~ SXa>aR • ORUSp Q• OR SOVA LEw(~ PA r7 e~c'y RES b BF UE SOU S 7A E PG ; ~ p . y 9 p~ ~ q_ / ~ Sa(.EAr ~ wA;-~RF~ ~-Ra , ? t no. ; PCr1NT b / r° ~ ><yl tt~Rr t sr\E~~~~ aR S~ E ,~ v KE AlN QF STRIAE ~r aRx ~1 EaN , ~ _cO~X 5 ~~~ OJZ vQ. .~ XR~'p,c'T' S ~' - '''' Cpl c0~ '~` fR~ nn• S ; RTES 1 . ,... ~_ . ~~_. _ ..~/ice ~ .- .... ~ ., _.. N 0 R - f .••;.r V .i~ ~ - . :j \~~x. ~ ~ _. ~: ~ ` '- _ ~~ J'~Y~ 13 L901e t».. / ~- i (V v / ` 9 ~~ • ~ J • ~ _ ~-- . ~ a . ,. ~- Cam: . ZDOAc i! •J •t \ ~ '~r 1a8Ac .. '~ J f Y+f~ Ilrn /'rw ~ ~ ,i4'2 r \\ r~ n~ 2.63 AC '^ 3.4~).c lDi i • PA dot ~ ~ ~ ~ -• SZ:7i~ ~ i I.oO Ae ~ • a ,~ ~~ o ~ , ~ JT~~ %~•~ ~.,_ . s ~ y. Lc ' o° ~' t,~,• r 1 0' 3.73 Ae :, c ' e~ / ' IB 3 ~ ~ 5 ~ > '+ ~otA` ~7= ~ ~ J ~• ~~_ :~ I6 Jnj, .12 ~•~7 t~~ o`~WOy ~ *n°6~~~,t // y•~: w ~. yrj1 10 y 9c •.. '' ./ 9 ~•~7 3 2 ~ \ .., lOOae c ~1 '°" ~~ s i j \ ~' s / '~~ 3 -- ~ ~ a %-, _ J S~ _ i~ ~•~ r Z \/ /'+ .\ ~ J' J ~ 491 ~ •~~' ~ '' ~- _ - , . >o ,Y Dr.P.'a ~~'~IT Or PLA1'tt'Nic~'G i i P1YD 7ANIP1'G ;~ ... Roanoke County IDA Tax Map Numbers 55.03-1-14,15,16,17 ,. ~~ PETITIONER: INDUSTRIAL DEVELOPMENT AUTHORITY (BURRITT ESTATE) CASE NUMBER: 9-4/97 Planning Commission Hearing Date: April 1, 1997 Board of Supervisors Hearing Date: April 22, 1997 A. REQUEST Petition of IDA (Burritt Estate) to rezone approximately 2.35 acres from C-1 to I-2 to construct a vehicle maintenance facility and new access road, located on the south side of West Main Street across from Alleghany Drive, Catawba Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION None. D. PROFFERED CONDITIONS 1) Landscaping and the berm along Route 11/460 (West Main Street) shall be located in substantial conformance with the Kroger VMF site plan dated March 21, 1997, provided that the break for (old) Garman Road is deleted and the berm extended to new Garman Road. 2) Access to the property shall be solely from (new) Garman Road. There will be NO entrance to the site from (old) Garman Road. E. COMMISSION ACTION(S) Ms. Hooker moved to recommend approval of the request with the proffered conditions. The motion carried with the following roll call vote: AYES: Witt, Robinson, Hooker, Ross NAYS: None ABSENT: Thomason F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Terrance Harri ton, S cr ry Roanoke C my Planni g Commission T- ~ STAFF REPORT PETITIONER: Industrial Development Authority CASE NUMBERS: 8-4/97, 9-4/97 PREPARED BY: David Holladay DATE: 4/1/97 PART I A. EXECUTIVE SUMMARY The Industrial Development Authority of Roanoke County has submitted two petitions to rezone approximately 5.35 acres from C1 Office District to I2 Industrial District. One petition is to rezone 3.0 acres which Roanoke County owns at the intersection of Garman Road and U.S. 11/460. The second petition is to rezone the adjacent 2.35 acre Burritt Estate, of which Roanoke County is a contract purchaser. The two petitions are discussed together in this report. The rezoning will allow for the relocation of Garman Road to align with the existing traffic signal at Alleghany Drive. The reconstructed Garman Road will serve as a new entrance for both the existing Kroger Mid-Atlantic Distribution Facility and for the proposed expansion of the company's Vehicle Maintenance Facility. The proposal conforms with the policies and guidelines of the Roanoke County Comprehensive Plan. The site is located in the Principal Industrial land use designation of the comprehensive plan. B. DESCRIPTION Kroger Company plans to expand the Vehicle Maintenance Facility at their Mid-Atlantic Distribution Facility. The area to be rezoned from C 1 to I2 will be used for the relocation of Garman Road, as the entrance to the new Vehicle Maintenance Facility, for an employee parking area, and a trailer wash area. The remainder of the expansion will take place on property to the west which is already zoned I2. This includes the maintenance facility and salvage area, tractor trailer parking spaces, a fueling station, scales, and a transportation office. Portions of the existing Garman Road right of way will be vacated, and the new intersection of Garman Road and U.S. 11/460 will align with an existing traffic signal. C. APPLICABLE REGULATIONS VDOT approval is required for improvements to U.S. 11/460, realignment of Garman Road, and the new commercial entrances. Site plan review is required.to ensure conformance with Roanoke County development standards. PART II ~~ A. ANALYSIS OF EXISTING CONDITIONS Location -The site is located in the 3500 block of West Main Street, U.S. 11/460, at the intersection of Garman Road, in the Catawba Magisterial District. Topograph~/Ve etg ation -The property is generally flat or gently sloping up from U.S. 11/460, and is open and grassed. The Bumtt Estate residence and garage are located at the northeast end of the property. Roanoke County Engineering staff have commented that due to the proximity of the 100 year floodplain, elevation certificates could be required for new structures. Surrounding Neighborhood -The Richfield Retirement Community is located across U.S. 11/460 on property zoned C2. Property across U.S. 11/460 and to the northeast of Alleghany Drive is zoned I1 and contains the Medeco Company. Adjacent U.S. 11/460 frontage property to the east is zoned C1 and contains a single family residence and some farm buildings. Property to the south is zoned I2 and contains a contractor storage yard and building. The vacant property to the west across Garman Road is zoned I2, and will be used for the majority of the vehicle maintenance facility expansion. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Laxout/Architecture -The design of the proposed expansion is based on the realignment and reconstruction of Garman Road. With the new alignment, Garman Road will intersect with U.S. 11/460 at the existing traffic signal for Alleghany Drive. This will improve the entrance to the Kroger facility by providing signalized access to the primary highway. In addition to the new intersection alignment, the traffic signal lanes will be reconfigured, and a right turn lane on northbound U.S. 11/460 will be constructed. The main entrance to the Vehicle Maintenance Facility will connect to Garman Road about 200 feet south of the new intersection with U.S. 11/460. This entrance will direct truck traffic through a fueling station, wash bays and scales, and then toward the parking area and maintenance facility. A second entrance from Garman Road will connect to the sou~heast corner of the truck parking area. Within the property to be rezoned, a 154 space automobile parking lot will be located in the northern corner of the site, adjacent to U.S. 11/460. The concept plan shows a landscape planting strip, that is more intensive than zoning ordinance requirements, between the new parking area and the public right of way. On the I2 zoned property to the west, the concept plan depicts a graded berm, with similar intensive landscape screening, between the truck parking area and the public right of way. Traffic Circulation - 1995 VDOT traffic count for U.S. 11/460 is 12,000 vehicles per day. The Kroger facility employs 330 people, with an additional 125 new jobs expected as a result of the proposed expansion. In addition, the facility currently ships and receives goods from approximately 1,200 trucks per week. This figure is expected to increase to 1,800 trucks per week as a result of the expansion. ~°" Fire & Rescue/Utilities - No impact is expected to fire and rescue service, which will continue as presently provided. Public water and sanitary sewer are available to serve the proposed expansion. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The proposed rezonings conform with the policies and guildelines of the Roanoke County Comprehensive Plan. The site lies within the Principal Industrial designation of the Future Larid Use Guide. The proposal conforms with specific policies I-1, I-2, I-3, I-4, I-6, I-12, & I-13. D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARDS The site appears to have ample room for the development to conform with applicable zoning ordinance design regulations. The use is permitted by right in the I2 zoning district. The improvements to U.S. 11/460, the ne~v alignment of Garman Road, and the new entrances from Garman Road will be subject to VDOT approval, and constructed to VDOT standards. PART III A. STAFF CONCLUSIONS The proposed expansion of the Kroger Vehicle Maintenance Facility requires a realignment and reconstruction of Garman Road through property currently zoned C 1. Rezoning this commercial property to I2 will allow the project to move forward, but without placing the most intensive industrial uses on to the property. The expansion concept plan shows an automobile parking lot, entrance road and truck wash on the property which is currently zoned C 1. The more intensive industrial uses, the maintenance facility, salvage area, trailer parking, fueling station and scales, are planned on property which is already zoned I2. In addition, intensive landscape screening is proposed along the entire U.S. 11/460 frontage, with additional berming proposed in front of the truck parking area. The new alignment of Garman Road will improve the entrance to the Kroger facility by providing signalized access to the primary highway. The development will include a right turn taper lane and reconfigured traffic signal lanes. These improvements will allow the entrance road to handle anticipated increases in truck and employee traffic resulting from the expansion. The proposal conforms with the policies and guidelines of the Roanoke County Comprehensive Plan. The site lies within the Principal Industrial designation of the Future Land Use Guide. Staff recommends the Planning Commission suggest the following conditions: 1) The site will be landscaped/ bermed along the U.S. l 1/460 frontage as shown on the concept plan dated 3/21/97. 2) Access to the facility will be from Garman Road. ~` 3 IN RE: INDUSTRIAL DEVELOPMENT.AUTHORITY OF ROANOKE COUNTY PROFFERS The undersigned, Applicant and Property Owner, hereby voluntarily proffer the following conditions relative to the rezoning of the subject property from C-1 to I-2; Landscaping and the berm along Route 11/460 (West Main Street) shall be located in substantial conformance with the Kroger VNIF site plan dated March 21, 1997, provided that the break for (old) Garman Road is deleted and the berm extended to new Garman Road. 2. Access to the property shall be solely from (new) Garman Road. There will be NO entrance to the site from (old) Garman Road. Billy Branc ,Chairman Industrial Development Authority of Roanoke County COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr.••, • P.O. Box 29800 Roanoke, VA 24018 ! 540' 772-2068 FAX 1540) 772-2108 For staff use only / `~ date c ~v i received by• ' application fee: PCBZA da,e• J pl d i BOS date: C se Number: ~ ''~ Check type of application filed (check all that apply): ~7 REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: Industrial Development Authority of Roanoke ,County Phone: 772-2069 Address: P.O. Box 29800 ~ ~. Zip Code: o ke V it 9 Owner's name: M.agalene Burritt Estate Phone: 772-20c9 Address:c/o Roanoke County. (contract purchaser) P.O. Box 29800, RoanokZ~ Code: 240 ; 8-079' Location of propery: South side of - ax I41ap Number: 55.03-1-14, 15 , X16 , 17 US Route 11 & 460 ~'.iagisteria! District: Catawba 3600 West Main Street, Salem, VA Community Planning Area: Glenvar Size of parcel (s): Existing Zoning: C_1 X35+ acres _ Existing Land Use: Single family home (vacant) sq.ft. ::::::::::::s::::;::::s€::€:::€:::€:s :::::::::::::€::::: ............... . :: ~ ., . ... .... Proposed Zoning: I-2 ~ i-or Staf Use cr•r;~ Proposed Land Use: Vehicle Maintenance . acility, Road Use Type: Residual parcel Ooes the parcel meet the minimum lot area, wid t~,, and frontage requirements of the requested dist-;c: YES X NO IF NO, A VAF.(~.~~CE 1S REQUIRED FIRST. Does the parcel meet the minimum criteria far t`. requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being prorfe: _= with this request? YES i~10 ~•~~~'~='~ ~~.~~`'~~~'~~~';~..:~~~:`~~~'~..~~~~~~~~''~~~~~`~~`?~~I~~~~ III I~~~~~•~~ ~ T ~ Variance of Section(s) of t;~e Roanoke Caunty Zoning Ordinance in cr~e: tc: Is the application complete? Please check if enclosed. APPLICATION WILL NOT EE ACCEPTED IF AtiY OF THESE ITEMS ARE MISSING OR INCOMPLETE. tVS v w~ v ivs v Consultation X 8 1 /2" x 1 1" concept plan X Application fee ~:!' Application X Metes and bounds description Proffers, if applicable X Justification X ~"s Water and sevrer application '~ Adjoining propery owners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting Niith the knoN~ledge a d ent of the o~w~ne)r. Owner's Signature: ~ l/(J Secretary- Trea rer, Industrial Development Authority of Roanoke County for StaN Use Only: Case Number ~ Industrial Development Authority of Roanoke County, VA plicant The Planning Commission will study rezoning and special use permit requests to determine the need anc justification for the change in terms of public health, safety, and general welfare. Please answer the folic~:~ing questions as thoroughly as possible. Use additional space if necessary. ' Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as t`::, purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The request furthers the purposes of the Zoning Ordinance by encouraging economic development activities that provide desirable employment and enlarge the IDA base. This site will be used for truck parking and staging for the Kroger Co., new Vehicle Maintenance Facility (VMF) at the Mid-Atlantic Distribution Facility (MADF) in Glenvar. Proximity to Route 11/460 and Interstate I-81 are very locational factors. Water and Sewer service is either available or will be provided as part of Performance Agreement executed between Roanoke County and the Kroger Co. f ~' ase explain how the project conforms to the general guidelines and policies contained in the Roanoke C~~unty ~prehensive Plan. The 1985 Comprehensive Plan presents guidelines for Principle Industrial and generally recognizes that the Route 11/460 corridor is an industrial area (Glenvar Industrial Area). Policy Guidelines I- 1, I-2, I-3, I-4, I-6, I-7, I-12 and I-13 are applicable. -- Please describe the impact(s) of the request on the property itself, the adjoining properies, and the surrcu:;ci:;g area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, ~~ parks/recreation, and fire/rescue. This property is one of several that will be assembled for use as parking and truck staging for Kroger's. This property will access Garman Road (as relocated/reconstructed). Other adjoining properties are (or will be owned) by Kroger for the VMF. ....,~ ~~ • ~„ ."~ i ~ I. I. 'I~. i~ 'il i" ~, ~~ ~~ ~~ ~~_ ,\ Yil ij '~ ,~ ~ :~ - ~~ ~•~~,~.•~ ~, •' . ~~ ~ III ~, •,;-- • i r m ~ , i •~„~ :~.. 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I ~ ~ I ~ / l -'1 _~ 23~ fo ~ LJ ~T~~ l Ro ~~ ..~- f/" r ~ 1 \ s 7- ~_ ._ a uik' .r;~ s-2 _ ,' 1 T- 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 22, 1997 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 2.35-ACRE TRACT OF REAL ESTATE LOCATED ON THE SOUTH SIDE OF WEST MAIN STREET ACROSS FROM ALLEGHANY DRIVE (TAX MAP NOS. 55.03-1-14, 15, 16, 17) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1 TO THE ZONING CLASSIFICATION OF I-2 WITH CONDITIONS UPON THE APPLICATION OF INDOSTRIAL DEVELOPMENT AIITHORITY OF ROANORE COIINTY WHEREAS, the first reading of this ordinance was held on March 25, 1997, and the second reading and public hearing were held April 22, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 1, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 2.35 acres, as described herein, and located on the south side of West Main Street across from Alleghany Drive (Tax Map Numbers 55.03-1-14, 15, 16, 17) in the Catawba Magisterial District, is hereby changed from the zoning classification of C-l, Office District, to the zoning classification of I-2, Industrial District. 2. That this action is taken upon the application of Industrial Development Authority of Roanoke County. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors ~=3 of Roanoke County, Virginia, hereby accepts: (1) Landscaping and the berm along Route 11/460 (West Main Street) shall be located in substantial conformance with the Kroger VMF site plan dated March 21, 1997, provided that the break for (old) Garman Road is deleted and the berm extended to new Garman Road. (2) Access to the property shall be solely from (new) Garman Road. There will be NO entrance to the site from (old) Garman Road. 4. That said real estate is more fully described as follows: All those certain lots or parcels of land together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the County of Roanoke, Virginia, on the south side of U.S. Route 11/460 being designated and described as 5 feet of lot 14, the eastern 25 feet of lot 14, lot 13, and lot 12 on the map of Fort Lewis Estates recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, Page 51, reference to which is hereby made for a further description of said property, said real estate being further shown and designated upon the Roanoke County land records as Tax Map Numbers 55.03-1-17, 55.03-1-16, 55.03-1-15, and 55.03- 1-14. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. C:\OFFICE\WPWIlV\WPDOCS\ AGENDA\ZONING\IDA.235 ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, APRIL 22, 1997 DENIAL OF ORDINANCE 042297-13 TO CHANGE THE ZONING CLASSIFICATION OF A 17.5-ACRE TRACT OF REAL ESTATE LOCATED EAST OF AIRPORT ROAD NORTH OF THE TERMINUS OF WOODBURY STREET (TAX MAP NO. 38.14-1-5) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-3 TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS AND TO GRANT A SPECIAL USE PERMIT WITH CONDITIONS TO CONSTRUCT A HOME FOR ADULTS, UPON THE APPLICATION OF SHENANDOAH HOMES RETIREMENT VILLAGE, INC. WHEREAS, the first reading of this ordinance was held on March 25, 1997, and the second reading and public hearing were held April 22, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 1, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of Supervisor Johnson to DENY approval of the ordinance and special use permit, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: Supervisor Eddy A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney P. Qi? lr;~-18-•97 FRI 9 ~ 31 Statex~t~ant of Pro~'ezs: t, ~ugena Little, FreSiCient of Shenandoah blames Retirement Vi1l3ges, inC. da hQreby voluntarily vf~`er the following proffers associated with the Shenandvah Homes Retirement vil9eges Ino, rezoning r$quest currently pEmding before the Roanoke County Board of Supervi$ors; T~ 1. Deveioprnen# of the property shell be gerteratty in acbvrd with the congeptual si#e plan entitled The Village at Shenandoah- Prgpared by E.,C. Boggess and dated 1 Z17'/9~. Niinar revisions to the concept plan shall be a1low~d to accommodate zoning con°ip9iarlce and storrt water management needs, provi~+~d such changes de riot iundamentatly chAnge site circulation, or the overall development concept that is depicted nn the concept plan. 2. 9'ublic v®ilicle access to the property shaft be limited to only the Airport Road augess as shown qi1 the concept-~sl site plan. Restricted emergency vehicle avGess shall be provided from either Woodbury Street ar through the existing Chenandoah Humes property. 3, vtarm avatar runoff frprrt the site shell nut be directed toward Santa Anita Terrace or Sierra Qrive. Na storm water from the site sha-i be directed such that it u9timatgly digcha~ges into the eXistirtg deter-tlan area at the intersgctian of Sierra Drive and Fenwlck prtve. All storm waxer runoff from the site shall be discharged rota 8h Adequate ~'eceiving Channel. BY~ gene Litt e, President Shenandoah Homes Eetirement ~/itlages, 9r1C. Datc,~~~~~~ .~ PETITIONER: HCMF Corporation/Shenandoah Homes Retirement Villages CASE NUMBER: 10-4/97 Planning Commission Hearing Date: April 1, 1997 Board of Supervisors Hearing Date: April 22, 1997 A. REQUEST Petition of Shenandoah Homes Retirement Villages Inc. to rezone 17.5 acres from R-3 to C-2 and obtain a Special Use Permit to construct a home for adults, located east of Airport Road north of the terminus of Woodbury Street, Hollins Magisterial District. B. CITIZEN COMMENTS Mr. Ted Boggess, representing the applicant presented the proposal to the Commission and said that the applicant and owner support all of the proffers and special use permit conditions suggested by the staff. Jeff Suhr, President of Boxley Hills Subdivision, spoke requesting cul-de-sacs at the end of Sierra Drive and Santa Anita Terrace. Cul-de-sacs would allow school buses, refuse trucks and other large vehicles to turn around, instead of backing down these streets. He also requested, as an alternative, that the end of Sierra, be connected with the end of Santa Anita, to allow the circulation of traffic. Mr. Suhr also suggested the dedication of an easement to allow residents of Boxley Hills walking access through the property so that residents can walk from Abney Drive to Sierra or Santa Anita. Mr. Malcolm Jamison spoke citing issues of access and drainage. He was aware of, and involved in, the 1980 rezoning and these same issues continue to be important. Mr. Anthony Riquelmy spoke citing the need for turn-a-rounds, or a one lane connection road through the property connecting Sierra and Santa Anita. He also told the Commission of the high volumes of traffic on Airport Road. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked about phasing of the project. Mr. Boggess responded that the project would be phased, and that the owner/developer are still considering the exact nature of the phasing. Probably four of the assisted living buildings, and the Galleria would be constructed initially. The Commission reaffirmed the importance of proper stormwater management for this project, citing the need to improve the drainage in the Sierra/Fenwick neighborhood. Mr. Witt commented that extending cul-de-sacs into this property might be inconsistent with a desire to keep traffic out of the Boxley Hills neighborhood. He also said that installing the cul-de-sacs would push the perimeter road further into the property, increasing the necessary buffer yard area. t'1 D. PROFFERED CONDITIONS All of the proffers suggested by the staff were agreed to by the owner. These will be reflected in the ordinance prepared for this request. Likewise, all of the suggested special use permit conditions were accepted by the Commission. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval of the rezoning petition with the proffered conditions agreed to by the owner. The motion passed on the following roll call vote: AYES: Witt, Robinson, Hooker, Ross NAYS: None ABSENT: Thomason Mr. Ross moved to recommend approval of the Special Use Permit with the conditions suggested by the staff in their report. The motion passed on the following roll call vote: AYES: Witt, Robinson, Hooker, Ross NAYS: None ABSENT: Thomason F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: X Concept Plan X Vicinity Map X Staff Report _ Other Terrance L. H 'ngton, P, Secretary Roanoke C my Planning Commission T-Y • STAFF REPORT PART PETITION: Shenandoah Homes Inc. PREPARED BY: Terrance L. Harrington A. EXECUTIVE SUMMARY FILE NO.: 10-4/97 DATE PREPARED: 3/25/97 B. DESCRIPTION This is a petition of HCMF Corporation to rezone a 17.5 acre parcel of land from its existing designation R-3 Multi-Family Residential to C-2 General Commercial. The purpose of the rezoning request is to allow the construction of an adult community consisting of up to 128 assisted care beds and up to thirty-four independent living units. HCMF also requests a special use permit for a Home for Adults, as the proposed use requires a special use permit in C-2 zoning districts. The property is in the Hollins Magisterial District and is directly beside the Shenandoah Homes Retirement community at the end of Hawthorne Drive. The property proposed for rezoning is owned by Shenandoah Homes. HCMF Corporation is developing the property and will operate and manage the constructed facilities for Shenandoah Homes after the development of the project. C. APPLICABLE REGULATIONS AND PROPERTY HISTORY Homes for Adults are permitted by special use permit in C-2 zoning districts. Article IV of the zoning ordinance requires no additional use and design standards. Shenandoah Homes rezoned this property from R-1 to R-3 in 1980 to allow the construction of an adult care facility. Then, the zoning ordinance permitted these facilities as by-right uses in R-3 districts. The 1992 zoning ordinance modified T-y these regulations, and thereafter required a C-2 district designation for future home for adults. The 1980 rezoning proffered the construction of the home for adults. However, the proffer contained a reversionary clause saying the zoning of the property would revert to R-1 if they did not develop the project. As zoning administrator, I have ruled that this 1980 proffer is not valid. Thus, the property must be rezoned to C-2 to allow the use to occur. Roanoke County will require that a site development plan be approved before the issuance of any building permits. The site plan will guarantee that they meet all county codes on site layout, parking, building height, etc. In addition, the site plan approval will guarantee that they implement any accepted rezoning proffers or special use permit conditions. VDOT will require a commercial entrance permit before site plan approval • • 2 PART A. ANALYSIS OF EXISTING CONDITIONS 1. Topography Rolling topography characterizes the property. Several distinct drainage areas are on the property, which direct existing storm water flows in a variety of directions. Two small sinkholes are known to exist on the property. 2. Vegetation Most of the 17 + acre site is currently grass/pasture land. A small wooded area exists near the center of the site. Staff estimates this wooded area is approximately 3-4 acres in size. 3. Existing Physical Development No existing physical development is on the site. Air photos from the late 1970's show an apparent homesite within the wooded area, but this home has subsequently been removed. 4. Access The property has a direct connection to Airport Road. Air photos show that this connection was the original driveway for the home that was on the property. The property also adjoins the ends of Santa Anita Terrace, Sierra Drive, Abney Road, and Darby Road in the Boxley Hills Subdivision. In addition, the property also abuts the end of Woodbury Street, a city road off Williamson Road. 5. Surrounding Neighborhood A variety of land uses surround the property. The existing Shenandoah Homes Retirement community lies southeast of the property. The property adjoins the Boxley Hills subdivision to the east and north, with thirteen Boxley Hills homes sharing a common property line with the property proposed for rezoning. The Boxley Hills neighborhood is zoned R-1 Single Family. Commercial and industrial uses-are west of the property along Airport Road. The property directly adjoins corporate offices for Advanced Auto (I-1) and Bell Atlantic (C-2). Four city homes border the southern edges of the property along Woodbury Street and Hearthstone Road. Petition: 3 File No.: TY Additional commercial and industrial development in the Airport Road and Williamson Road areas characterize the larger area. The property is also close to the Roanoke Regional Airport. The Airport Commission has advised us that the property is not located within a noise impact area of the airport. Thus, it is not considered an incompatible land use for the purposes of the airport's compliance with federal noise reduction program standards. 6. Drainage Storm water drainage and flooding has been a major recent problem in the Boxley Hills neighborhood, and has resulted in the recurrent flooding of several homes near the Sierra and Fenwick intersection. The County Engineering Department has commented on this rezoning request saying that the flooding situation is critical in this area. They recommend that no storm water from this site be discharged along Sierra Drive or Santa Anita Terrace toward the Sierra/Fenwick intersection. They have also commented that there is currently no adequate receiving channel or storm sewer to receive the point discharges from this project once it is developed. It will be the obligation of the developer to identify an adequate channel. Currently, all storm water flowing toward the Sierra/Fenwick intersection flows into an existing sinkhole. To keep this sinkhole from overflowing, the County has installed an early warning system to notify County personnel when the water is reaching critical heights. In these situations, the County pumps water from the sinkhole into another watershed: No development should occur that aggravates this situation. B. ANALYSIS OF PROPOSED DEVELOPMENT 1. Use and Density The proposed project is an adult community comprising up to 128 assisted living beds, and up to thirty-four independent living units. Each independent living unit can accommodate up to two residents. The project also includes a variety of accessory uses to serve the needs of the residents, such as a pharmacy, craft shop, styling center, library, cafe, and newsstand. 2. Site Layout and Zoning Compliance No preliminary civil engineering work has been done for this proposed project. The conceptual site plan proposes the main entrance to the project off Airport Road. A private perimeter loop road would provide access to each of the thirty-four independent living units, and the assisted living beds. The 128 assisted living 4 File No.: Petition: Tv beds are designed to be within eight "residential pods," each of which would contain sixteen sleeping beds and associated lounge and activity areas. One small kitchenette also is proposed for each pod. Besides the residential buildings, the project also incorporates a central main building or "Galleria" The two story Galleria is devoted to offices for administrative uses, all of the resident accessory uses including those cited above, and a kitchen area where food will be prepared for all of the assisted living residents. The Galleria is connected to each of the residential pods by a two- story-covered walkway that allows all assisted living residents access to the Galleria without going outside. In addition to the Airport Road entrance, the conceptual plan shows a driveway connection to the existing Shenandoah Homes community at the southeast corner of the site, and a possible access to Woodbury Drive along the southern edge of the property. In discussions with staff, the developer has agreed that no direct vehicle access to any residential street should be permitted. Thus, vehicle access to Woodbury Street, Hearthstone Road, Darby Road, Abney Road, Sierra Drive, and Santa Anita Terrace will be prohibited. Emergency vehicle access should be provided as discussed below. The conceptual plan shows the proposed perimeter road located close to the adjoining R-1 residences in Boxley Hills. By code this road must be located a minimum of 25-35 feet from the rear property lines of these residences. In addition, screening and buffering must be provided between the perimeter road and the residential property lines. Minor amendments in the concept plan will need to be made to accommodate this zoning standard. 3. Architecture The submitted conceptual plans show architectural plans and renderings for a typical assisted living residential pod, the Galleria, and a typical independent living unit. The residential pods and Galleria are two-story structures incorporating elements such as pitched metal roofs, covered porches, clapboard siding, angled bays and octagonal turrets designed to create the sense of a "small village." The independent living units are single story structures incorporating a single bedroom and bathroom with a combined kitchen and living room area. Each independent unit has its own single car carport. 3. Traffic Generation/Circulation and Parking The VDOT has recommended that access to this project should be limited to Petition: 5 File No.: T- ~ Airport Road, with the exception that a controlled emergency access point from a residential street would be acceptable. A commercial entrance permit will be required for the Airport Road access, and commercial site distance requirements must be met. The proposed perimeter road provides access to each of the independent living units and the central parking area serving the Galleria and residential pods. The independent units are clustered, with two units sharing a common driveway connection to the perimeter road. Parking for each of the units will be provided in the private driveway or attached carport. The central parking area near the Galleria conceptually contains 26 spaces to serve the Galleria and the assisted living units. Current zoning requirements require that at least 36 spaces be provided in this parking area to provide parking accommodations for the assisted living residents. This is based on a ratio of one space to three beds. In addition, one space is needed for each employee per major shift. At the time of the preparation of this report staff does not know whether the assisted living residents have the option of having a personal vehicle. If they do, the proposed parking area shown on the conceptual plan will need to be increased to accommodate resident and staff parking needs. If the residents are not allowed to have personal vehicles, then a variance to the County's parking requirements may be justified given the nature of the vehicle policy in place at this project. 4. Amenities The conceptual plan shows a system of walking trails throughout the 17 + acre site. These trails circle the residential assisted living area and extend to the southern portion of the site where the majority of the independent living units are located. A significant open space area is shown on the southern portion of the site, and conceptually, significant landscaping is shown throughout. Active recreational amenities for the residents are located within the Galleria building. 5. Utilities The Utility Department has advised that public water and sewer are available to this site. The developer will be responsible for insuring that these facilities are adequate to handle the additional demand generated by this development. The utility department also advises that the existing available fire flow may not be adequate to accommodate the required sprinkling of these residential units. Thus the developer may need to incorporate on-site storage for fire flow, or use other 6 Petition: File No.: ~Y engineering means to provide the fire flow necessary to sprinkle these buildings. 6. Fire/Rescue The Fire and Rescue Department has advised that the development of this project will not negatively affect the provision of fire and rescue services. According to the developer, state law requires that this use type be provided with a fire suppression system. In addition to the law, such a system is good. practice given the size and nature of the land use proposed. Given the single public access off of Airport Road, additional emergency access, designed and restricted to emergency vehicles only, should be provided to the site. Two logical locations for this emergency access are from the existing Shenandoah Homes property, or from the end of Woodbury Street off of Williamson Road. 8. Drainage Drainage and storm water management plans for this property have not been prepared. The conceptual plan does not show any provisions for storm water management, nor indicate the desired direction of resultant storm water flows. No detention facilities are shown. Construction of these facilities may necessitate revisions to the concept plan, including relocation of portions of the perimeter road and relocation or elimination of some of the independent living units. As stated above storm water management plans for this property must not direct any storm water flows toward the Sierra Drive and Santa Anita Terrace area, and all flows must be discharged into an adequate receiving channel. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The property is designated as Development in the Comprehensive Plan. Development is a residential designation that encourages development densities up to 12 units per acre. Development policies encourage a variety of residential use types, provided adequate public facilities are available for the uses proposed. D. CONFORMANCE WITH COUNTY SUBDIVISION REGULATIONS The property exists as a separate lot of record. No subdivision of the property is expected or required to accomplish the project. Petition: 7 -File No.: • PART III ~~' The proposed rezoning and special use permit are for a land use that is consistent with the County's Comprehensive Plan designation for this site. The site design that limits traffic access to Airport Road, helps to insure that this land use will have a minimal impact on the surrounding residential communities. The general site design and architecture proposed, also help to mitigate the potential impacts of this land use. Changes to the conceptual site plan will need to be made to insure that the proposed development can comply with local zoning and storm water standards. Proper storm water management will be extremely critical on this project given the severe nature of existing flooding problems in portions of the Boxley Hills neighborhood. Guarantees are needed to insure that this proposal as submitted is constructed in accord with the submitted plans, and is constructed to insure that storm water flows from the property do not negatively affect portions of Boxley Hills. To achieve these guarantees, the staff recommends that the owner of the land offer the following development proffers, and we recommend that the Commission and Board attach the following conditions to the Special Use Permit. Recommended Proffers 1. -The property shall only be used for an adult assisted and independent living community as generally depicted on the conceptual site plan entitled, The Village at Shenandoah, prepared by E.T. Boggess and dated 12/7/96 2. Public vehicle access to the property shall be limited to only the Airport Road access as shown on the conceptual site plan. Restricted emergency vehicle access shall be provided from either Woodbury Street or through the existing Shenandoah Homes property. 3. Storm water runoff from the site shall not be directed toward Santa Anita Terrace or Sierra Drive. No storm water from the site shall be directed such that it ultimately discharges into the existing detention area at the intersection of Sierra Drive and Fenwick Drive. All storm water runoff from the site shall be discharged into an adequate receiving channel. Petition: 8 File No.: Recommended Special Use Permit Conditions ~~ • 1. Development of the property shall be generally in accord with the conceptual site plan entitled The Village at Shenandoah, prepared by E.T. Boggess and dated 12/7/96. Minor revisions to the concept plan shall be allowed to accommodate zoning compliance and storm water management needs, .provided such changes do not fundamentally change site circulation, or the overall development concept that is depicted on the concept plan. 2. Storm water runoff from the site shall not be directed toward Santa Anita Terrace or Sierra Drive. No storm water from the site shall be directed such that'it ultimately discharges into the existing detention area at the intersection of Sierra Drive and Fenwick Drive. All storm water runoff from the site shall be discharged into an adequate receiving channel. 3. Architectural styles of the proposed assisted living units, independent living units and Galleria shall be as generally depicted in the submitted plans, elevations and renderings dated 12/7/96. 4. Public vehicle access shall be prohibited to Woodbury Street, Hearthstone Road, Darby Road, Abney Road, Sierra Drive, and Santa Anita Terrace. Restricted emergency vehicle access shall be required and allowed from either Woodbury Street or through the existing Shenandoah Homes property. 5. Afire suppression system shall be installed in all residential units. The developer shall be responsible for all costs associated with providing the adequate fire flows required for this fire suppression system. Petition: 9 File No.: COUNTY O~ ROAf`~OKE C~?T. O~ PLANNING r.Ni7 ZONING ?.O. gcx 29°00 Reanoks. VA 2401 $ S j4u^' 772•?068 ~.=„ i~•`'~ 1 77?-2',08 Fot St3if u.~2 cnly date /~ receivr;d 'o y; %~ apciic.9tt0 ~ ^ 7 ~ PCio~A cave; p;acards issueC: ' ~ SC;; .~,ata: ~_ / f i ~ 1 ~: :~ =r-~: ~~lr ~:: `O' •r~ ~~ ~~'~' •: ..>~ . tv ~~` ;. ~~ . . f ~`-'.'. _E..=. . . Check iype CT epplic3ti0n 7ile~ (Ci72Cf; 3l1 iF~ _.„ •'): - t r ~ FEZo~INr>~ SPECIAL USc ~VAS!A,~lC~ Applicant's name: Cra~_g Hollingsworth F;~cne: 774--4253 Address: 2965 Colonnade Drive, Suite 200 Zip Ccd°~ 24018 Rnannka, VA ?a~1R ~ (G~.vner's name: Shenandoah Homes Reti_r2ment Vi7.lages, INC. 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Y~ ~ O 1 ~ ~ Y } GI ' *, 3 i .,~ '~N w ,,, ' / ,.. ~,,, ,,, r r ~~ ~ . ~~, ~~" a r ~ ~ ~ ~~ .~ u ~ ~' ~ ~1 ~ H f a / ' 'rj/' ~ - ..' • i Y7 9 y . 'l S . M~ ~ ~ I ~ 2 f ~~ , •~ ~ Q 11 s~ ~ i «~ a, ~; a ~ y'/,` °i Y °''• ~~e' ~. _ ` = DEPARTMENT OF PLANNII~'G ' AND 7ANING Shenandoah Homes Retirement Village, INC. ~" ~ 38014-1-5 R-3 to C-2 SUP '' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 22, 1997 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 17.5-ACRE TRACT OF REAL ESTATE LOCATED EAST OF AIRPORT ROAD NORTH OF THE TERMINUS OF WOODBURY STREET (TAX MAP NO. 38.14-1-5) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-3 TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS AND TO GRANT A SPECIAL USE PERMIT WITH CONDITIONS TO CONSTRUCT A HOME FOR ADULTS, UPON THE APPLICATION OF SHENANDOAH HOMES RETIREMENT VILLAGE, INC. WHEREAS, the first reading of this ordinance was held on March 25, 1997, and the second reading and public hearing were held April 22, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 1, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 17.5 acres and located east of Airport Road north of the terminus of Woodbury Street, designated as Tax Map Number 38.14-1-5, in the Hollins Magisterial District, is hereby changed from the zoning classification of R-3, Medium Density Multi-Family Residential District, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of Shenandoah Homes Retirement Villages, Inc. 3. That the owner of the property has voluntarily proffered r-y in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) Development of the property shall be generally in accord with the conceptual site plan entitled "The Village at Shenandoah" prepared by E. T. Boggess and dated 12/7/96. Minor revisions to the concept plan shall be allowed to accommodate zoning compliance and storm water management needs, provided such changes do not fundamentally change site circulation, or the overall development concept that is depicted on the concept plan. (2) Public vehicle access to the property shall be limited to only the Airport Road access as shown on the conceptual site plan. Restricted emergency vehicle access shall be provided from either Woodbury Street or through the existing Shenandoah Homes property. (3) Storm water runoff from the site shall not be directed toward Santa Anita Terrace or Sierra Drive. No storm water from the site shall be directed such that it ultimately discharges into the existing detention area at the intersection of Sierra Drive and Fenwick Drive. All storm water runoff from the site shall be discharged into an adequate receiving channel. 3. That the Board finds that the granting of a special use permit to construct a home for adults located east of Airport Road north of the terminus of Woodbury Street (Tax Map No. 38.14-1-5) in the Hollins Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following rr conditions: (1) Development of the property shall be generally in accord with the conceptual site plan entitled "The Village at Shenandoah" prepared by E. T. Boggess and dated 12/7/96. Minor revisions to the concept plan shall be allowed to accommodate zoning compliance and storm water management needs, provided such changes do not fundamentally change site circulation, or the overall development concept that is depicted on the concept plan. (2) Storm water runoff from the site shall not be directed toward Santa Anita Terrace or Sierra Drive. No storm water from the site shall be directed such that it ultimately discharges into the existing detention area at the intersection of Sierra Drive and Fenwick Drive. All storm water runoff from the site shall be discharged into an adequate receiving channel. (3) Architectural styles of the proposed assisted living units, independent living units and Galleria shall be as generally depicted in the submitted plans, elevations and renderings dated 12/7/96. (4) Public vehicle access shall be prohibited to Woodbury Street, Hearthstone Road, Darby Road, Abney Road, Sierra Drive, and Santa Anita Terrace. Restricted emergency vehicle access shall be required and allowed from either Woodbury Street or through the existing Shenandoah Homes property. (5) Afire suppression system shall be installed in all residential units. The developer shall be responsible for all costs associated with providing the adequate fire flows required for this fire suppression system. ~,.- 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. C:\OFFICE\WPWIN\ WPDOCS\AGENDA\ZONING\SHENANDO.FRM ~Jllllliilllllilllllllllllllllllllillllillllilllllllillllllllllllillllllllllllllllllllllllilillllllllllllllllllllllllllillllllilllj,l) -- s ~ ~~ ~ ~~ ~~ ~~ ~ v ~~ ~r ~ ~ ~~ ~ ,, _ AGENDA ITEM NO. ,_.. .._ ,_ ~. APPE CE REQUEST PUBLIC HEARING ORDINANCE CITIZENS COMMENTS _. ._ "' SUBJECT: ' 7" ~~~J/~~ I would like the Chairman of the Board of Supervisors to recognize me during the .'= meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND' ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: -' -_ =- ^ Each speaker will be given between three to five minutes to comment ,~ whether speaking as an individual or representative. The Chairman vr~Il e decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to --- ~" do otherwise. ,.. -_ i ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ~. -. ;: ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. ~.. _ _- ;_ ^ Both speakers and the audience will exercise courtesy at all times. ~- ^ Speakers are requested to leave any written statements and/or comments ° with the clerk. -' ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. SE PRINT LEGIBLY AND GIVE TO THE CLERK e _, PLEA _ s ~ s~ ~ ~~ ~~ ~~ ~ ~ r~ ~ ~ ~~ ~. ~ r.~ ~ ~~ ~~ s _ ~ ~~ a a. ~IIIIIIIIIIII1111111i11[Illlllllllllllllll 11 IIIIIli111111111111111111111IIIIlillllllllllllillllilllllllllllllllllllllllllllllt111m AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 1997 ORDINANCE 042297-14 AMENDING AND REENACTING ORDINANCE 82592_12• THE ZONING ORDINANCE FOR ROANOKE COUNTY, BY THE AMENDING SECTIONS 30-54-2 (A) 6, AND (B) 4; 30-61-2 (A) 6, AND (B) 3; 30-62-2 (A) 6, AND (B) 3 TO ALLOW BROADCASTING TOWERS ONLY BY SPECIAL USE PERMIT IN C-2 GENERAL COMMERCIAL DISTRICTS, I-1 AND I-2 INDUSTRIAL DISTRICTS. WHEREAS, on August 25, 1992, the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance 82592-12 which enacted a new zoning ordinance for Roanoke County; and, WHEREAS, the Planning Commission for Roanoke County will hold its public hearing on this amendment on April 1, 1997, and will make a recommendation concerning approval of the ordinance adopting these amendments to the Board of Supervisors of Roanoke County, Virginia; and, WHEREAS, in the interest of public necessity, convenience, general welfare, and good zoning practice, the Board of Supervisors hereby amends certain provisions concerning broadcasting towers in the various zoning districts of the County; and WHEREAS, legal notice and advertisement has been provided as required by law, and that the first reading of this ordinance was held on March 25, 1997; and the second reading and public hearing will be held on April 22, 1997. BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia, that the Zoning Ordinance for Roanoke County, adopted on August 25, 1992, be, and hereby is, amended and reenacted, as follows: 1. That Sections 30-54-2 (A) 6, AND (B) 4; 30-61-2 (A) 6, AND (B) 3; and 30- 62-2 (A) 6, AND (B) 3 be amended to read and provide as follows: ARTICLE III. DISTRICT REGULATIONS Section 30-54-2. Permitted Uses (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified, or more stringent standards are listed in Article IV. Use and Design Standards, for those specific uses. 6. Miscellaneous ~~x Section 30-54-2. Permitted Uses (B) The following uses are allowed only by Special Use Permit pursuant to Section 30- 19. An asterisk (*) indicates additional, modified, or more stringent standards are listed in Article IV. Use and Design Standards, for those specific uses. 4. Miscellaneous Broadcasting Tower Section 30-61-2. Permitted Uses (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified, or more stringent standards are listed in Article IV. Use and Design Standards, for those specific uses. 6. Miscellaneous ~~ 2 Section 30-61-2. Permitted Uses (B) The following uses are allowed only by Special Use Permit pursuant to Section 30- 19. An asterisk (*) indicates additional, modified, or more stringent standards are listed in Article IV. Use and Design Standards, for those specific uses. 3. Miscellaneous Section 30-62-2. Permitted Uses (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified, or more stringent standards are listed in Article IV. Use and Design Standards, for those specific uses. 6. Miscellaneous ~x Section 30-62-2. Permitted Uses (B) The following uses are allowed only by Special Use Permit pursuant to Section 30- 19. An asterisk (*) indicates additional, modified, or more stringent standards are listed in Article IV. Use and Design Standards, for those specific uses. 3. Miscellaneous Bro~dcast~rtg Tov~~ 2. That this ordinance shall take effect from and after April 22, 1997. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following 3 recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ,~ • ~.Q.,e.-~- Mary H. Allen, CMC Clerk to the Board of Supervisors ORDINANCE 042297-14 AMENDMENT TO ZONING ORDINANCE APPENDIX A OF THE ROANOKE COUNTY CODE cc: File Terrance L. Harrington, Director, Planning & Zoning Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court John L. Apostolou, Judge George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Don C. Myers, Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Engineering 8~ Inspections Terrance L. Harrington, Director, Planning & Zoning Gary Robertson, Director, Utility Michael Lazzuri, Court Services William J. Rand, III, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Elaine Carver, Director, Procurement John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue 5 • , 1 ACTION NO. ~.,,~. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 1997 AGENDA ITEM: An ordinance Amending and Reenacting Sections 30- 54-2 (A) 6, and (B) 4; 30-61-2 (A) 6, and (B) 3; 30-62-2 (A) 6, and (B) 3 to Allow Broadcasting Towers Only by Special Use Permit in C-2 General Commercial Districts, and I-1 and I-2 Industrial Districts. COUNTY ADMINISTRATOR'S COMMENTS: ~~ ~~ Since January 1993, Roanoke County has regulated the placement of broadcasting towers within the County. Such towers are used for a variety of purposes, most commonly as a structure upon which an antenna is placed. These antennae receive and transmit information for uses such as private radio communications, radio/television broadcasting signals, and wireless phone signals. These towers are regulated by special use permit in AG3, AG1, AR, and C1 zoning districts. They are a prohibited land use in the AV and all residential zoning districts. Towers are allowed as a by-right use in C2, I1 and I2 zoning districts. Use and Design Standards exist for any tower constructed. Our current regulations that allow broadcasting towers by right in C2 and industrial zoning districts permit the placement of towers in these zoning districts based upon an administrative review of zoning compliance. The attached zoning ordinance change to permit broadcasting towers by special use permit in these districts will allow the Planning Commission and the Board to evaluate future tower proposals for compliance with the Act, our • ,..,- 2 local comprehensive plan, and the impact of the proposed tower on the general community. Staff recommends as follows: 1. That the Board of Supervisors hold a public hearing and approve second reading on the attached ordinance that would permit broadcasting towers as a special use in C2, I1 and I2 zoning districts Respectfully Submitted, Terrance L. arrin n, AICP Director Plan g and Zoning Action Approved ( ) Denied ( ) Received ( ) Ref erred to Approved, .~ Elmer C. Hodge County Administrator Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens PETITIONER: ROANOKE COUNTY PLANNING COMMISSION CASE NUMBER: 7-4/97 Planning Commission Hearing Date: April 1, 1997 Board of Supervisors Hearing Date: April 22, 1997 A. REQUEST Request of the Roanoke County Planning Commission to amend the Zoning Ordinance to require a Special Use Permit for Broadcasting towers in C-2 Commercial and I-1 and I-2 Industrial Zoning Districts. B. CITIZEN COMMENTS No citizens spoke on this request. C. SUMMARY OF COMMISSION DISCUSSION None. D. PROFFERED CONDITIONS None. E. COMMISSION ACTION(S) Ms. Hooker moved to recommend approval of the text amendment as presented in the prepared ordinance. The motion was approved by the following roll call vote: AYES: Witt, Robinson, Hooker, Ross NAYS: None ABSENT: Thomason F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report X Other ;7 ..--~ Terrance Harri on, a ary Roanoke Cof ty Plan g Commission ~i ~+ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 1997 AN ORDINANCE AMENDING AND REENACTING ORDINANCE 82592-12, THE ZONING ORDINANCE FOR ROANORE COUNTY, BY THE AMENDING SECTIONS 30-54-2 (A) 6, AND (B) 4; 30-61-2 (A) 6, AND (B) 3; 30-62-2 (A) 6, AND (B) 3 TO ALLOW BROADCASTING TOWERS ONLY BY SPECIAL IISE PERMIT IN C-2 GENERAL COMMERCIAL DISTRICTS, I-1 AND I-2 INDIISTRIAL DISTRICTS. WHEREAS, on August 25, 1992, the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance 82592-12 which enacted a new zoning ordinance for Roanoke County; and, WHEREAS, the Planning Commission for Roanoke County will hold its public hearing on this amendment on April 1, 1997, and will make a recommendation concerning approval of the ordinance adopting these amendments to the Board of Supervisors of Roanoke County, Virginia; and, WHEREAS, in the interest of public necessity, convenience, general welfare, and good zoning practice, the Board of Supervisors hereby amends certain provisions concerning broadcasting towers in the various zoning districts of the County; and WHEREAS, legal notice and advertisement has been provided as required by law, and that the first reading of this ordinance was held on March 25, 1997; and the second reading and public hearing will be held on April 22, 1997. BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia, that the Zoning Ordinance for Roanoke County, adopted on August 25, 1992, be, and hereby is, amended and reenacted, as follows: 1. That Sections 30-54-2 (A) 6, AND (B) 4; 30-61-2 (A) 6, AND (B) 3; and 30-62-2 (A) 6, AND (B) 3 be amended to read and provide as follows: ~5 ARTICLE III. DISTRICT REGULATIONS Section 30-54-2. Permitted Uses (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified, or more stringent standards are listed in Article IV. Use and Design Standards, for those specific uses. 6. Miscellaneous Section 30-54-2. Permitted Uses (B) The following uses are allowed only by Special Use Permit pursuant to Section 30-19. An asterisk (*) indicates additional, modified, or more stringent standards are listed in Article IV. Use and Design Standards, for those specific uses. 4. Miscellaneous y~::::::. ~:::::.~ ::::::::::::.:::: :: Section 30-61-2. Permitte8 Uses (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified, or more stringent standards are listed in Article IV. Use and Design Standards, for those specific uses. 6. Miscellaneous .~ Section 30-61-2. Permitted Uses 2 • , (B) The following uses are allowed only by Special Use Permit pursuant to Section 30-19. An asterisk (*) indicates additional, modified, or more stringent standards are listed in Article IV. Use and Design Standards, for those specific uses. 3. Miscellaneous Section 30-62-2. Permitted Uses (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified, or more stringent standards are listed in Article IV. Use and Design Standards, for those specific uses. 6. Miscellaneous Section 30-62-2. Permitted Uses (B) The following uses are allowed only by Special Use Permit pursuant to Section 30-19. An asterisk (*) indicates additional, modified, or more stringent standards are listed in Article IV. Use and Design Standards, for those specific uses. 3. Miscellaneous ~o~a =» 2. That this ordinance shall take effect from and after April 22, 1997. C\OFFICE\ WPWIN\ W PDOCS\AGENDA\CODE\TOW ERORD 3 illllliilllllllllilililllillllillillllllllilllllllilllllllillillllllllllllllllllillllllllilliilllllllllllllllllllilllitilillllltjl) ~. .~. - ~. -_ _ - AGENDA ITEM NO ~~ - ,_ ~„~ a ~' APPE CE REQUEST ~ ` ~~ ~ ~~ ~ v r ;- ~ ~ ~ ire. . ~ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS ... _. _. "' _ - SUBJECT: ~'-1.i1 cJ~iC~ oyt~ 0--cd~.~s /~i°/uir/~LS = - - .e I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. ,, ~ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND' ADDRESS ,:: FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED - ~= BELOW: ,~ ® -_ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will = decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to s ® . _. do otherwise. '" .~ ,~ ^ Speaker. will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. e ~. -. ._: ^ All comments must be directed to the Board. Debate between a recognized e speaker and audience members is nat allowed. .... - ^ Both speakers and the audience will exercise courtesy at all times.y --. ^ Speakers are requested to leave any written statements and/or comments - - with the clerk. "' s ~~ ~~ ~~ e INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP -' SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c - - .,_. -_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ~-- i ~ ~ o ~\ ~ ~ ~ ~~ ~ ~~ ~ ~~ ~ ~ ~ - ~ s ` ~~ ~ ~~ ~ .... NAME '~ a ~ a~ ~ o~ ~. ~~ ~ ~~ a ~~ ~ s ~ = ADDRESS 3~0 3 n/ N.~d2iz ~~- ~ - ~ s ~ ~~ ~ ~~ : - ~ i ~_ PHONE ~ ~~ - 0/~~ ~lilllllllllllillilltlilflllllllllllilil[Ill lllllllllltlllillllllllllllllllllllll(111111111111llttllllllllllllllllllllllllft11111m 7= a, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 1997 ORDINANCE 042297-15 AMENDING THE 1985 COMPREHENSIVE PLAN BY INCORPORATING INTO SAID PLAN THE CONCEPTUAL GREENWAY PLAN, ROANOKE VALLEY, VIRGINIA WHEREAS, the Roanoke County Board of Supervisors adopted the Roanoke County Land Use Plan on June 25, 1985; and WHEREAS, public necessity, convenience, general welfare and good zoning practice has from time to time required that this plan be modified; and WHEREAS, the Roanoke Valley Greenways/Open Space Steering Committee has, with the full support and participation of Roanoke County, completed the Conceptual Greenway Plan, Roanoke Valley, Virginia dated December 1995; and WHEREAS, the Planning Commission has reviewed and discussed the analysis, conclusion, and recommendations of the Conceptual Greenway Plan, Roanoke Valley, Virginia, and following a duly advertised public hearing as required by Section 15.1-431 of the Code of Virginia, 1950, as amended, on April 1, 1997, adopted a motion recommending that the Roanoke County Comprehensive Plan be amended to incorporate the analysis, conclusions, and recommendations of said Plan with the attached addendum; and WHEREAS, the first reading of this ordinance was held on April 8, 1997; the second reading and public hearing was held on April 22, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as 1 follows: 1. That the 1985 Roanoke County Comprehensive Plan is hereby amended to incorporate the analysis, conclusions and recommendations of the Conceptual Greenway Plan, Roanoke Valley, Virginia, with the attached addendum. The Plan and the addendum contain information, policy, goals, objectives, and recommendations to guide the County in the greenway development process. 2. That the effective date of this ordinance shall be April 22, 1997. On motion of Supervisor Eddy to adopt the ordinance and addendum, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Jonathan Hartley, Assistant Director of Planning & Zoning Elizabeth Belcher, Greenways Coordinator W. Robert Herbert, Roanoke City Manager B Clayton Goodman, III, Vinton Town Manager Randolph M. Smith, Salem City Manager 2 ADDENDUM TO THE CONCEPTUAL GREENWAY PLAN, ROANOKE VALLEY VIRGINIA The purpose of this addendum to the Conceptual Greenway Plan (Plan) is to: Clarify, where necessary, public policy as it applies to Roanoke County; and, Supplement and expand upon the methods for implementing the greenway system as proposed in this Plan. General Statements The greenway system proposed in the Conceptual Greenway Plan is to be incorporated into the County's existing Comprehensive Plan in its entirety with the understanding that full implementation relies on actions by both public and private sectors throughout the Valley jurisdictions. As a joint regional undertaking, the Plan serves an essential coordinating role. However, beyond the County's participation in the Roanoke Valley Greenway Commission, the County is primarily limited to implementing only those corridors which are located in the unincorporated areas of Roanoke County. While the Conceptual Greenway Plan designates 51 corridors for the development of a regional greenway system, these should be viewed as the primary corridors of what will in all likelihood be a larger network. As opportunities will allow, additional corridors should be added and trails and greenways at the neighborhood and subdivision level should be encouraged, particularly if they are connected to the larger Valley wide network. Ten Strategies For Success Critical to the success in developing a network of greenways throughout the Roanoke Valley are the "Ten Strategies for Success" presented in Section 2 of the Conceptual Plan. These are restated below to emphasize their importance to Roanoke County: 1. Establish a framework for on going inter-governmental cooperation to develop a regional greenway system through a permanent committee of interjurisdictional local staff. 2. Promote and ensure private sector involvement from all localities by means of organized partnerships. 3. Create anon-governmental greenway advocacy organization that would include citizens~from all communities. April 14, 1997 4. Develop an on-road and off-road network of trails through the Valley linking diverse lands such as communities, parks, commercial areas and natural resources. 5. Incorporate bicycle and pedestrian accommodations on newly built and improved urban roads. Incorporate bicycle accommodations on other newly built and improved roads. 6. Develop a highly visible multi-jurisdictional pilot project. 7. Establish a regional program of on going land acquisition through donations, easements combined with new sewer interceptors, and land purchase where necessary. 8. Establish an annual allocation of local government funds for trail construction and maintenance. 9. Implement amulti-jurisdictional greenway maintenance and management program to promote a safe and clean trail system. 10. Develop a regional marketing program for the greenway system that includes promotional literature, maps, and tourist information. Implementation In addition to the options suggested in Section 7 of the Conceptual Greenway Plan, Roanoke County establishes the following additional guidelines to implement the system of greenways proposed in the Plan. These are described according to the five basic components of implementation, including, planning, finding land, funding, construction, and maintenance. A. Planning Planning for specific corridors shall be conducted by an internal team comprised of representatives of the Departments of Planning, Parks and Recreation, Economic Development, Utilities, and Engineering. Other Departments and appropriate officials from other jurisdictions should also be involved, when appropriate. 2. Prepare a detailed feasibility study, as described in the Conceptual Plan, for all of the primary off-road greenways proposed in developed or developing areas of the County. The level of detail shall be adequate to guide decisions in acquiring access to lands through those mechanisms in B.below. 3. Public Safety agencies shall be consulted on the design, location, and improvements proposed to ensure a high level of safety that can be achieved for both users and adjoining properties owners. 4. All planning shall be undertaken with the full involvement of the citizens in the surrounding 2 April 14, 1997 neighborhoods. B. Findin Land 9 ^# =~+ Assembling the land to build greenways should capitalize on every option available. The actions below are intended to supplement those listed in Section 7.2 of the Conceptual Greenway Plan. 1. The on-road facilities indicated in the Conceptual Greenway Plan shall be incorporated into the VDOT Primary and Secondary Road Plans early in the planning and funding phases for applicable future road improvements. 2. In the negotiation and acquisition of easements for County projects, including sewer, water, drainage and storm water easements, where a greenway is also proposed, the opportunities to also negotiate an access easement for the greenway shall be evaluated, and if feasible, acquired. 3. Before legal interest is abandoned in any property, the County shall evaluate the property's potential for use in the development of greenways. This would include the vacation of easements, formal abandonment of rights-of-way and easements and the sale of surplus property. 4. Prior to offering properties at public auction, all properties which may be available as tax delinquent property shall be evaluated for use in the development of greenways. 5. Where land proposed for rezoning is located along a corridor shown on the conceptual plan or for which a master plan has been developed, dedication of the legal right to access the property and build and maintain a greenway shall be solicited as a voluntary proffer as a condition of the rezoning. Where appropriate and timely, actual construction of the greenway shall be encouraged. 6. The County zoning ordinance and subdivision regulations shall be evaluated and amended to incorporate the language necessary to obtain during the site plan and subdivision process, the necessary legal rights of access to further the development of the proposed greenway system. 7. All property owned by the County or any division, department or agency of the County, shall be evaluated for dedication and use in the greenway system. Public lands determined to be appropriate for use in the greenway system shall be legally encumbered for such use by establishment of an easement conveyed to a neutral party. 8. The County, in conjunction with VDOT, shall evaluate and implement a comprehensive program to construct a system of sidewalks to meet existing demands of foot traffic, and enhance and provide links with the proposed greenway system. April 14, 1997 '@` C. Funding 1. Funding to complete the feasibility study described above shall be a high priority in the immediate future in order to establish a firm foundation for all future activities associated with developing the Greenway system. 2. Funds shall be reflected annually in the County's Capital Improvement Program at a level sufficient to indicate a commitment to complete the County's portion of the conceptual network of greenways over a #rotn°1°rt~y-~reafrtE~l~;~r period. 3. All avenues for utilizing public/private partnerships in developing the proposed greenway system shall be strongly encouraged. 4. In coordination with other jurisdictions and the Greenway Commission staff, all opportunities to obtain public or private grant monies shall be pursued by the County where time and resources allow. D. Construction 1. All greenways shall be constructed in accordance with the minimum standards developed and adopted by the Roanoke Valley Greenway Commission. 2. All construction activities shall be undertaken in full compliance with all local, state and federal laws which may apply, and all necessary permits shall be obtained prior to construction. 3. Construction shall be undertaken with the utmost sensitivity and care to surrounding property owners and the rights and wishes of the owners of property for which easements have been obtained. E. Maintenance 1. No greenway s~railol be funded for construction or accepted for public maintenance until appropriate funds have been also allocated to the Department of Parks and Recreation or other ................. ................. agency which is responsible for the maintenance and upkeep of the corridor. Funds si9affhia!d be adequate to provide the minimum maintenance expected given the level of volunteer support which can be anticipated. • 4 April 14, 1997 1 ACTION NO. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 22, 1997 AGENDA ITEM: Second Reading and Public Hearing of an Ordinance Amending and Reenacting the 1985 Comprehensive Plan By Incorporating into Said Plan the Conceptual Greenway Plan, Roanoke Valley, Virginia. COUNTY ADMINISTRATOR'S COMMENTS: ~~~~ ~_~ Background: The Conceptual Greenway Plan, Roanoke Valley, Virginia was prepared in December 1995 under the direction of the Roanoke Valley Greenway/Open Space Steering Committee with funds provided by the four local jurisdictions in the Valley. Based on a series of three public workshops held in 1995, the Plan recommended a network of 51 on-road and off-road trails and paths that would link areas of commercial, cultural, and recreational activity with residential neighborhoods. Among the benefits of a greenway system is the promotion of walking, bicycling and other forms of non- motorized transportation, increased opportunities for exercise, improvement and retention of natural drainage ways, an impetus for further economic development, and an improvement of the overall quality of life. In addition to the Conceptual Plan, the Planning Commission and staff have prepared an addendum to provide specific guidance in implementing the Plan in Roanoke County. This addendum recommends the following: incorporation of the greenway corridors in all future relevant VDOT planning activities; the immediate preparation of a detailed feasibility study of off-road greenways in developed and developing areas; and other specific actions to begin the process of acquiring land or rights-of-access to construct the greenway system. This addendum has been modified as discussed at your first reading on April 8, 1997, and would be made a part of the Plan, if so approved. 2 As indicated in the attached transmittal report, the Planning Commission held their public hearing on April 1, 1997 and have recommended adoption of the Plan with the attached addendum. Recommendations: Alternative 1: After considering any public comments, approve the attached ordinance amending and reenacting the 1985 Comprehensive Plan with the Conceptual Greenway Plan, Roanoke Valley Virginia along with the attached addendum dated April 14, 1997. Respectfully submytt~d, nathan Hartley,/AICP sist. Dir. of Planning & Zoning Approved, Elmer C. Hodg County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens ~~ PETITIONER: ROANOKE COUNTY PLANNING COMMISSION CASE NUMBER: 11-4/97 Planning Commission Hearing Date: April 1, 1997 Board of Supervisors Hearing Date: April 22, 1997 A. REQUEST Petition of the Roanoke County Planning Commission to re-enact and amend the Comprehensive Plan by the addition of the Conceptual Greenway Plan for Roanoke Valley, Virginia. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission requested that the word "should" be changed to "shall" throughout the Addendum to the Conceptual Plan prepared by staff. D. PROFFERED CONDITIONS None. E. COMMISSION ACTION(S) Mr. Witt moved to recommend approval of the request, with the addendum. The motion carried with the following roll call vote: AYES: Witt, Robinson, Hooker, Ross NAYS: None ABSENT: Thomason F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Terrance H ngton, cretary Roanoke ounty PI nning Commission ADDENDUM TO THE CONCEPTUAL GREENWAY PLAN, ROANOKE VALLEY VIRGINIA The purpose of this addendum to the Conceptual Greenway Plan (Plan) is to: Clarify, where necessary, public policy as it applies to Roanoke County; and, Supplement and expand upon the methods for implementing the greenway system as proposed in this Plan. General Statements The greenway system proposed in the Conceptual Greenway Plan is to be incorporated into the County's existing Comprehensive Plan in its entirety with the understanding that full implementation relies on actions by both public and private sectors throughout the Valley jurisdictions. As a joint regional undertaking, the Plan serves an essential coordinating role. However, beyond the County's participation in the Roanoke Valley Greenway Commission, the County is primarily limited to implementing only those corridors which are located in the unincorporated areas of Roanoke County. While the Conceptual Greenway Plan designates 51 corridors for the development of a regional greenway system, these should be viewed as the primary corridors of what will in all likelihood be a larger network. As opportunities will allow, additional corridors should be added and trails and greenways at the neighborhood and subdivision level should be encouraged, particularly if they are connected to the larger Valley wide network. Ten Strategies For Success Critical to the success in developing a network of greenways throughout the Roanoke Valley are the "Ten Strategies for Success" presented in Section 2 of the Conceptual Plan. These are restated below to emphasize their importance to Roanoke County: Establish a framework for on going inter-governmental cooperation to develop a regional greenway system through a permanent committee of interjurisdictional local staff. 2. Promote and ensure private sector involvement from all localities by means of organized partnerships. 3. Create anon-governmental greenway advocacy organization that would include citizens from all communities. April 14, 1997 l `~ 4. Develop an on-road and off-road network of trails through the Valley linking diverse lands such as communities, parks, commercial areas and natural resources. 5. Incorporate bicycle and pedestrian accommodations on newly built and improved urban roads. Incorporate bicycle accommodations on other newly built and improved roads. 6. Develop a highly visible multi-jurisdictional pilot project. 7. Establish a regional program of on going land acquisition through donations, easements combined with new sewer interceptors, and land purchase where necessary. 8. Establish an annual allocation of local government funds for trail construction and maintenance. 9. Implement amulti-jurisdictional greenway maintenance and management program to promote a safe and clean trail system. 10. Develop a regional marketing program for the greenway system that includes promotional literature, maps, and tourist information. Implementation In addition to the options suggested in Section 7 of the Conceptual Greenway Plan, Roanoke County establishes the following additional guidelines to implement the system of greenways proposed in the Plan. These are described according to the five basic components of implementation, including, planning, finding land, funding, construction, and maintenance. A. Planning 1. Planning for specific corridors shall be conducted by an internal team comprised of representatives of the Departments of Planning, Parks and Recreation, Economic Development, Utilities, and Engineering. Other Departments and appropriate officials from other jurisdictions should also be involved, when appropriate. 2. Prepare a detailed feasibility study, as described in the Conceptual Plan, for all of the primary off-road greenways proposed in developed or developing areas of the County. The level of detail shall be adequate to guide decisions in acquiring access to lands through those mechanisms in B.below. 3. Public Safety agencies shall be consulted on the design, location, and improvements proposed to ensure a high level of safety that can be achieved for both users and adjoining properties owners. 4. All planning shall be undertaken with the full involvement of the citizens in the surrounding 2 April t 4, 1997 neighborhoods. B. Finding Land Assembling the land to build greenways should capitalize on every option available. The actions below are intended to supplement those listed in Section 7.2 of the Conceptual Greenway Plan. The on-road facilities indicated in the Conceptual Greenway Plan shall be incorporated into the VDOT Primary and Secondary Road Plans early in the planning and funding phases for applicable future road improvements. 2. In the negotiation and acquisition of easements for County projects, including sewer, water, drainage and storm water easements, where a greenway is also proposed, the opportunities to also negotiate an access easement for the greenway shall be evaluated, and if feasible, acquired. 3. Before legal interest is abandoned in any property, the County shall evaluate the property's potential for use in the development of greenways. This would include the vacation of easements, formal abandonment of rights-of-way and easements and the sale of surplus property. 4. Prior to offering properties at public auction, all properties which may be available as tax delinquent property shall be evaluated for use in the development of greenways. 5. Where land proposed for rezoning is located along a corridor shown on the conceptual plan or for which a master plan has been developed, dedication of the legal right to access the property and build and maintain a greenway shall be solicited as a voluntary proffer as a condition of the rezoning. Where appropriate and timely, actual construction of the greenway shall be encouraged. 6. The County zoning ordinance and subdivision regulations shall be evaluated and amended to incorporate the language necessary to obtain during the site plan and subdivision process, the necessary legal rights of access to further the development of the proposed greenway system. 7. All property owned by the County or any division, department or agency of the County, shall be evaluated for dedication and use in the greenway system. Public lands determined to be appropriate for use in the greenway system shall be legally encumbered for such use by establishment of an easement conveyed to a neutral party. 8. The County, in conjunction with VDOT, shall evaluate and implement a comprehensive program to construct a system of sidewalks to meet existing demands of foot traffic, and enhance and provide links with the proposed greenway system. 3 April 14, 1997 C. Funding Funding to complete the feasibility study described above shall be a high priority in the immediate future in order to establish a firm foundation for all future activities associated with developing the Greenway system. 2. Funds shall be reflected annually in the County's Capital Improvement Program at a level sufficient to indicate a commitment to complete the County's portion of the conceptual network of greenways over a t~ron°r~t~q-Yea~`reasvnable time period. 3. All avenues for utilizing public/private partnerships in developing the proposed greenway system shall be strongly encouraged. 4. In coordination with other jurisdictions and the Greenway Commission staff, all opportunities to obtain public or private grant monies shall be pursued by the County where time and resources allow. D. Construction All greenways shall be constructed in accordance with the minimum standards developed and adopted by the Roanoke Valley Greenway Commission. 2. All construction activities shall be undertaken in full compliance with all local, state and federal laws which may apply, and all necessary permits shall be obtained prior to construction. 3. Construction shall be undertaken with the utmost sensitivity and care to surrounding property owners and the rights and wishes of the owners of property for which easements have been obtained. E. Maintenance ................. .................. No greenway st~aH~tioltt be funded for construction or accepted for public maintenance until appropriate funds have been also allocated to the Department of Parks and Recreation or other ................. agency which is responsible for the maintenance and upkeep of the corridor. Funds sI~aHl1e4~~id be adequate to provide the minimum maintenance expected given the level of volunteer support which can be anticipated. 4 April 14, 1997 T-~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 22, 1997 ORDINANCE AMENDING THE 1985 COMPREHENSIVE PLAN BY INCORPORATING INTO SAID PLAN THE CONCEPTUAL GREENWAY PLAN, ROANOKE VALLEY, VIRGINIA WHEREAS, the Roanoke County Board of Supervisors adopted the Roanoke County Land Use Plan on June 25, 1985; and WHEREAS, public necessity, convenience, general welfare and good zoning practice has from time to time required that this plan be modified; and WHEREAS, the Roanoke Valley Greenways/Open Space Steering Committee has, with the full support and participation of Roanoke County, completed the Conceptual Greenway Plan, Roanoke Valley, Virginia dated December 1995; and WHEREAS, the Planning Commission has reviewed and discussed the analysis, conclusion, and recommendations of the Conceptual Greenway Plan, Roanoke Valley, Virginia, and following a duly advertised public hearing as required by Section 15.1-431 of the Code of Virginia, 1950, as amended, on April 1, 1997, adopted a motion recommending that the Roanoke County Comprehensive Plan be amended to incorporate the analysis, conclusions, and recommendations of said Plan with the attached addendum; and WHEREAS, the first reading of this ordinance was held on April 8, 1997; the second reading and public hearing was held on April 22, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, ~^'' Virginia, as follows: 1. That the 1985 Roanoke County Comprehensive Plan is hereby amended to incorporate the analysis, conclusions and recommendations of the Conceptual Greenway Plan, Roanoke Valley, Virginia, with the attached addendum. The Plan and the addendum contain information, policy, goals, objectives, and recommendations to guide the County in the greenway development process. 2. That the effective date of this ordinance shall be April 22, 1997. C:\OFFICE\ W PWIN\ WPDOCS\AGENDA\ZONING\GREENWAY.PLN . r O~ ROANp,~~ ti ~~ ~ z `~ J a2 .,. ~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 April 24, 1997 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Ms. Mary Anderson 1016 Grove Lane, NW Roanoke, VA 24019 Dear M_s„1~ on: The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your years of service on the Social Services Advisory Committee. Allow me to personally thank you for the time you served on this Board. Citizens responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Roanoke County is fortunate indeed to have benefited from your unselfish contribution to our community. As a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sincerely, Bob L. Johnson, Chairman Roanoke County Board of Supervisors Hollins Magisterial District BLJ/bjh Enclosure cc: Dr. Betty McCrary, Director, Social Services C~.aixx~t~ ~# ~o~xxta~P \`_ ~~~ (~ ®Recyded Paper 4~ ~~ ~' ~4 ~, S~, =~-~ 02 Z~j J~~ Q z W~ Q O O V 0 z N V O V W h W V W 0 CG 0 W W W a Y Y 1. ~L W F O ~O G~ O~ w ~' ~a w ~U W a W ~ ~ ~~ CJ U zo 5~ w~ ~~ O O O~ a 00 N I 'a ~ O ~ ~ ~ c oa .> C~ V O~ ROAN ,~,~ ~ ~ p z ,7 ~ z Ov ~~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 April 24, 1997 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Rev. James W. Reynolds, Retired United Methodist Church 5139 Cherokee Hills Drive Salem, VA 24153 Dear Reverend Reynolds: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, April 22, 1997. Your contributions as a volunteer for Roanoke County are also greatly appreciated. The County is very fortunate to have citizens who are responsive to the needs of their community and willing to give of themselves and their time. Thank you again for sharing your time and your words with us. With kindest C~o~~xtt~ ~~ ~.o~~xxto ~tE Bob L. Johns auman Roanoke County oard of Supervisors ® Reryded Paper o~ aoaNa,~~ ~ ~~ z - ~ z v' a~ 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 April 24, 1997 Mr. Allen M. Simpson 8358 Cardington Drive Roanoke, VA 24019 Dear Mr. Simpson: BRENDA J. HOLTON DEPUTY CLERK I am pleased to inform you that, at their meeting held on Tuesday, April 22, 1997, the Board of Supervisors voted unanimously to appoint you as a member of the Social Services Advisory Committee representing the Hollins Magisterial District. You have been appointed to complete the unexpired portion of Ms. Mary Anderson's four year term. This term will expire August 1, 1997. State law provides that any person elected, re-elected, appointed, or re-appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflicts of Interest Act. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, rn~~.~~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Dr. Betty McCrary, Steven A. McGraw Director, Social Services Clerk, Circuit Court ® Recyded Paper 0~ ROANp~.~ ti~ z ~ a ~_ 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 Apri124, 1997 Ms. Elizabeth Belcher Greenways Coordinator Fifth Planning District Commission P. O. Box 2569 Roanoke, VA 24010 Dear Ms. Belcher: BRENDA J. HOLTON DEPUTY CLERK Attached is a copy of Resolution 042297-15 amending the 1985 Roanoke County Comprehensive Plan by incorporating into said plan the Conceptual Greenway Plan, Roanoke Valley, Virginia. This resolution was unanimously adopted by the Board of Supervisors at their meeting on Tuesday, April 22, 1997. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors Attachment cc: Jonathan Hartley, Assistant Director of Planning & Zoning W. Robert Herbert, Roanoke City Manager B Clayton Goodman, III, Vinton Town Manager Randolph M. Smith, Salem City Manager C~a~xxt#~ a# ~o~t~~~~ ® Recyded Paper April 2, 1997 4:50 p.m. MA Fred brought this up for you. He said that ECH looked at it but did not want to sign off until everyone else checked it, particularly legal. Brenda l°Cc u-/ __Z' ~ ~~ ~G/~~ I ~ I I~ r Gt ~" ~" Q C i'1 QD~ .~"n Ve s ~M ~-nf ~ /c~c. c re.a/ i;-~ ~' cam. ~~..~`-. ~C}.-,,rte r.` ~ ~ ,~ mct.,,~..,c,.~- G~.t.~l..s.~c...~ ~-~- ~ ~ B L" U E R I D G E A LLI NCE Members Alleghany County Alleghany Health District Botetourt County City of Clifton Forge City of Covington Craig County Fifth Planning District Commission City of Roanoke Roanoke County Roanoke Health District City of Salem Town of Vinton Carilion Transplant Center Marrow Donor Center of the Virginias Old Dominion Eye Bank Virginias' Organ Procurement Agency for Organ ~ Tissue Donation r ;- .t s ;Y ~' ._ t......_.---- _ _. _. _ MEMORANDUM January 20, 1997 TO: Blue Ridge Alliance FROM: Tom Reed, Chairman v RE: Local proclamations As discussed in our meeting last week, I am attaching a sample proclamation for members to use in approaching localities for supporting a similar effort. The sample is based on a proclamation signed by the city of Charlottesville afew years ago. Please keep me informed of your progress on this effort. Thanks for your time and work in increasing public awareness of donation. attachment "Working together...to enhance and save the lives of those who will benefit most from donation." LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 22, 1997, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Roanoke County Planning Commission to amend the zoning ordinance to require a Special Use Permit for broadcasting towers in commercial and industrial zoning districts. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: April 3, 1997 ~. Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, Tuesday, Direct the bill for publication to: Roanoke County Planning Department PO Box 29800 Roanoke, VA 24018 (540) 772-2068 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 ~--~ ~ r LEGAL NOTICE Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, April 22, 1997, in the Board Meeting Room at the Roanoke County Administration Center, 5204 Bernard Drive S. W. on the petition of Mr. Steve Hill, requesting vacation of a 50 foot right-of-way referred to as Old Calloway Avenue on the map of Grandview Gardens subdivision, recorded in Plat Book 3, Page 75 and located in the Catawba Magisterial District. A copy of the documents related to this request may be examined in the office of the Department of Engineering and Inspections, located at the Roanoke County Administration Center. Given under my hand this 4th day of April, 1997. r" Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON: Tuesday, April 8, 1997 Tuesday, April 15, 1997 Direct the bill for publication to: Steven D. and Kimberly R. Hill 430 South view Drive Salem, VA 24153 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 22, 1997, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Shenandoah Homes Retirement Villages to rezone 17.5 acres from R-3 to C-2 and obtain a Special Use Permit to construct a home for adults, located east of Airport Road north of the terminus of Woodbury St., Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: April 3, 1997 .~. Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, April 8, 1997 Tuesday, April 15, 1997 Direct the bill for publication to: Shenandoah Homes c/o Craig Hollingsworth 2965 Colonnade Dr, Suite 200 Roanoke, VA 24018 (540) 774-4263 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 22, 1997, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of the Roanoke County Planning Commission to re-enact and amend the Comprehensive Plan by the addition of the Conceptual Greenway Plan for Roanoke Valley, Virginia. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: April 3, 1997 ~~~~~^ ~ ^ „~~ Mary H. Allen, Clerk C~.c~ Please publish in the Roanoke Times Tuesday, April 8, 1997 Tuesday, April 15, 1997 Direct the bill for publication to: Roanoke County Planning Department PO Box 29800 Roanoke, VA 24018 (540) 772-2068 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 22, 1997, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of IDA (Burritt Estate) to rezone approximately 2.35 acres from C-1 to I-2 to construct a vehicle maintenance facility and new access road, located on the south side of West Main Street across from Alleghany Drive, Catawba Magisterial District. A copy 'of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: April 3, 1997 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, April 8, 1997 Tuesday, April 15, 1997 Direct the bill for publication to: Industrial Development Authority PO Box 20068 Roanoke, VA 24018 (540) 774-1197 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 22, 1997, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bemard Drive, Roanoke, VA, on the petition of IDA (Roanoke County) to rezone approximately 3.3 acres from C-1 to I-2 to construct a vehicle maintenance facility and new access road, located on the south side of West Main Street across from Alleghany Drive, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: April 3, 1997 ~ ~ j' Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, April 8, 1997 Tuesday, April 15, 1997 Direct the bill for publication to: Industrial Development Authority PO Box 20068 Roanoke, VA 24018 (540) 774-1197 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTIVIENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, April 22, 1997, in the Board Meeting Room at the Roanoke County Administration Center, 5204 Bernard Drive S. W. on the petition of Boone, Boone, and Loeb requesting vacation of a portion of the stormwater management easement across Lots 28, 29, 30 and 31 of Penn Forest Place, located in the Cave Spring Magisterial District. A copy of the documents related to this request may be examined in the office of the Department of Engineering and Inspections, located at the Roanoke County Administration Center. Given under my hand this first day of April, 1997. Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON: Tuesday, April 8, 1997 Tuesday, April 15, 1997 Direct the bill for publication to: David Helscher Jolly, Place, Fralin $ Prillaman 3912 Electric Road Roanoke, VA 24018 04/ 04!97 Acct: 7722193 Stev Ph: 772-2193 430 Southview Drive Salem VA 24153 Paytype BL Source FX Start 04I08i97 'C(540~ 981-3415, Phone 981-3416 iii Apr: 4; 1997 The Roanoke Times Name: Steven D. & Kimberly R. Hill LEGAL NCTICE Class Rate: Disp Rate: Notice is hereby given to all Rate LE LeQals Class 10 Le~als Issues 2 Rate Iss Words....... Lines........ Depth....... Columns...... Graphic..... St words. n Boxed Ad interested persons that the CredltStatU3: Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. ses - sion on Tuesday, April 22, Reply Request 1997, in [he Board Meeting Room at the Roanoke County Administration Center, 5204 Rep: 31 Bernard Wive S.W. on the peti - tion of Mr. Steve Hill, request - ingvacation of a 50 foot right - ^ TFN of-way referred to as Old Calloway Avenue on the map of Grandview Gardens subdivision, 2 Stop 0-1~ 15(97 recorded in Plat book 3, Page 75 and located in the Catawba Magisterial District. 141 Price 11$ 20 A copy of the documents . related to [his request may be 36 Discount 0 00 examined in the office of the . Department of Engineering and 3.11 FreeDay 0 Inspections, located at the Roanoke County Administration 0 Net 115.20 center. Given under my hand [his 4th 0 St Tax 0.00 day d April, 1997. Mary H. Allen, CMC 0 FedTax 0.00 clerk to the Board Roanoke County Board of Total 115.20 supervisors ~saso7a~ Pa meet 0 00 Copy Line LEGAL NOTICE Notic y App Cr. 0.00 SortStrin~ g~xe 0.00 ^ ManualSort TearSheets ProductCode PO # ^ Receipt ^ Movable ^ OnHold ^ Kill Ad Comments Reason for Discount Editions DC, ^~?12:04PM X1/1 Adid: 535074 1 ,ape ; ' vt~-c/ ~,-.~- ~ ~., h~v ~a.-/ ~/~ ~'"® r ~-~ .2 .2 PROCLAMATION WHERE ,the' 'tize s of `~ ~~ neighb ;and ~~ city/county have a history. of com' g to e aid of their ..~. WHEREAS, one of the most meaningful gifts that one human being can bestow upon another is the precious Gift of Life through organ and tissue donation; and WHEREAS, tremendous advances have been made in the technology of organ and tissue transplantation in recent years, offering the very opportunity of life for many thousands of people and a significant improvement in their quality of life; and WHEREAS, the ability to provide a patient with a transplant depends on the availability of donated organs and tissues, which are in short supply; and f -fir a art.. ~-f, i ~ ~ t-9 ih n i .%~' WHEREAS, the Blue Ridge Alliance for Organ and Tissue Donation was created to: promote awareness of the benefits of donation, educate the communities within the Alliance by coordinating resources, and work together with the organizations devoted to donation and transplantation, the Alliance will increase the number of donors within our communities and enhance and save the lives of those who will most benefit from donation; and WHEREAS, the county/city of has lent its official support to the mission of the Blue Ridge Alliance for Organ and Tissue Donation; ~+,~- NOW, THEREFORE, 1Mfaye~IBoard Chairman of the '~S'/Coun of Virginia, do hereby proclaim the week of April 20-26, 1997 as Organ and Tissue Donor Awareness Week in and call its significance to the attention of all our citizens. Signed and sealed this Gt.) h crt.~. S. day of 1997. ~ ~'? ~~ , POANp,~.~ O ~ A a 1838 DEPARTMENT OF FINANCE April 10, 1996 C~aix~#~ Ms. Patti Connolly Roanoke Times & World News Legal Advertisement Department 201-209 Campbell Avenue, S W Roanoke, VA 24011 Deaz Patti: ~a~ ~ ~r~xx~~.~.~ DIANE D. HYATT, CPA DIRECTOR PAUL E. GRICE. CPA ASSISTANT DIRECTOR Please publish the enclosed public notice as a block advertisement on Tuesday, April 15, 1997. The size of this ad in past yeazs has been approximately 2.5" x 14". These general dimensions are needed in this ad as well. Bill the cost of publication to the Roanoke County Boazd of Supervisors at the following address: Roanoke County Boazd of Supervisors ATTN: Mary Allen P. O. Box 29800 Roanoke, Virginia 24018-0798 I would like to review a draft of the advertisement as soon as possible before publication. My fax number is 772-2186. If you have any questions, please call me at 772-2162. Thanks. Sincerely, `~~^~" 1 W. Brent Robertson Budget Manager Enclosure c: Paul Mahoney, County Attorney Mary Allen, Clerk to the Board Anne Marie Green, Community Relations Elmer Hodge, County Administrator P.O. BOX 29800 ROANOKE, VIRGINIA 24018-0798 (540) 772-2023 FAX: (540) 772-2186 ® R P>lpet County of Roanoke Notice of Public Hearing of the Proposed 1997-98 Fiscal Year Budget The County of Roanoke will hold a public hearing at 7:00 PM or as soon thereafter as the matter may be heard on Tuesday, April 22, 1997 in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia. The purpose of the hearing is to receive written and oral comment from the public concerning the proposed annual budget for fiscal year 1997-98 summarized below and the FY 1998-2002 Capital Improvements Program. All interested citizens, groups, senior citizens, and organizations are encouraged to attend and to submit comments. Copies of the proposed budget will be available for public inspection at the office of the Clerk to the Board of Supervisors and all County libraries. Summary of Proposed 1997-98 Budget Revenue Estimates General Fund General Government General Property Taxes Other Local Taxes Permits, Fees & Licenses Fines and Forfeitures Interest Income Charges for Services Commonwealth Federal Other Total General Government Youth Haven II Comprehensive Services Law Library Recreation Fee Class Internal Services Garage II Total General Fund Debt Service Fund Capital Projects Fund Internal Service Fund Water Fund Sewer Fund School Operating Fund School Cafeteria Fund School Grants Fund School Textbook Fund Total Revenues All Funds Less: Transfers Total Net of Transfers Amount 67,920,870 20,608,000 691,000 500,000 605,468 269,000 6,054,308 1,827,873 788,250 99,264,769 427,646 1,451,110 41,980 726,369 1,768,837 283,794 103,964,505 9,408,677 2,634,500 880,826 11,489,461 6,962,712 83,928,863 3,195,000 1,661,603 914,822 225,040,969 (64,911,614) 160,129,355 04/10/97 01:10 PM PROPOS98.WI<4 ,. Proposed Expenditures Amount General Fund General Government General Administration $ 2,270,366 Constitutional Officers 6,413,215 Judicial Administration 517,670 Management Services 1,936,202 Public Safety 11,099,744 Community Services 8,247,044 Human Services 9,463,290 Non-Departmental 3,166,537 Transfers to School Operating Fund 45,517,498 Transfers to Capital Fund 2,634,500 Transfers to Debt Service Fund 6,193,037 Other 1,805,666 Total General Government 99,264,769 Youth Haven II 427,646 Comprehensive Services 1,451,110 Law Library 41,98Q Recreation Fee Class 726,369 Internal Services 1,768,837 Garage II 283,794 Total General Fund 103,964,505 Debt Service Fund 9,408,677 Capital Projects Fund 2,634,500 Internal Service Fund 880,826 Water Fund 11,489,461 Sewer Fund 6,962,712 School Operating Fund 83,928,863 School Cafeteria Fund 3,195,000 School Grants Fund 1,661,603 School Textbook Fund 914,822 Total Expenditures All Funds 225,040,969 Less: Transfers (64,911,614) Total Net of Transfers 160,129,355 04/10/97 01:10 PM PROPOS98.WI~4 O~ ~OANp,`.~ . z ~ ~ ~ ~~~~~ ~~ ~~~~.~..~ ~ .a, 1838 BOARD OF ELECTIONS D. DIANE ST.JOHN GENERAL REGISTRAR T0: Elmer Hodge, County Administrator FROM: D. Diane St.John, Registrar '~~~ DATE: April 14, 1997 SUBJECT: June 10, 1997 Republican Primary Election ELECTORAL BOARD WILTON B. JOHNSON CHAIRMAN RONKEITH ADKINS VICE CHAIRMAN ELIZABETH STOKES SECRETARY This is to request additional funding for the Republican Primary to be held on June 10, 1997. Since the Republican Party did not call for this election until March, 1997 it was impossible for me to include funding in the 1996-97 budget. I will be able to absorb the cost of advertising, staffing additional sites, and office personnel in this budget. I will need funding for the following. Election Officials (641100-1020) $11,850 Ballots - Machine & Paper (641100-3530) 900 Rent of Trucks (641100-5410) 850 Set up of Machines & Election Day Service (641100-3013) 4,000 Supplies, Copying, Postage (641000-6010) 200 Rent of Voting Places (641100-5430) ~ 240 $18,040 If you have any questions please let me know. cc: Brent Robertson John Chambliss P.O. BOX 20884 ROANOKE, VIRGINIA 24018-0089 (540) 772-7500 FAX: (540) 772-21 1 5 r.. --I m 0 v O m r m z ~. ~ ~~ ~N sN 3 ~~ ~o .L :p 3 ~ ~ A ~G ~ O ~ ~ ~ ~ ~. ~~ ~m .L j C° a 3 m m 0 m 0 a~ a ~. O '~ ~ ~ Ai ~ -~ °"am o m rn ~ °- O °m ~ ~_ m c ~~w ~~m ~, ~ ~- `~ ? c mm _$ ~ w o ~ m c 0 a. m ~ _~.m ~m ~ ao ~ 3 ~ c°O ~ g o, 8 w N~s 0 a. ~ c. C C m C ~G ~ c o ~~ m ^` W ~i V V o °. ~~ s~ m ~ c o a m ~ o O ~'' < p1 O m m r ,~ ~ ~m~ ~~~ m -• ~ ~~ 0 0 ~ ~ ~~ 0 o' -°a ~ ~ c m a ~~ o o~~ o ~ ~ o N ~ ~. m ~ ~_ ~ m~~ mw®. ~ '< a~Q c°' o ~ ~ ~ _~ ~1~ ~ ?~ ~Q ~ "~ pl ~ '~. 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