Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
5/13/1997 - Regular
OF FL ANp~~ ~. i 2 ' rasa Workina document -subiect to revision ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA MAY 13, 1997 HFART CY' THE BLUE RBX,E Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. THE AUDIT COMMITTEE WILL MEET AT 2:30 P.M. PR/OR TO THE REGULAR MEETING. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:03 P.M. 2. Invocation: The Reverend Michael Nevling Colonial Avenue Presbyterian Church 3. Pledge. of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS PMM REQ UESTED THAT ITEM I-1 BE POS TPONED BECAUSE HE RECEIVED A LETTER FROM THE AT TORNEY G ENERAL'S OFFICE THAT THEY WOU LD LIKE TO REVIEW THE O RD FOR C ONSISTENCY PMM ADDED EXECUTIVE SESSION ITEM 21-344 A ~5) LOCATION OF A PROSPECTIVE BUSINESS OR INDUSTRY C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring the month of May, 1997 as Virginia Heritage Tourism Week in Roanoke County. FM MOTION TO ADOPT PROC. URC ACCEPTED BY DR. JOHN KERN, DIRECTOR OF THE PRESERVATION OFFICE AND MS. JOYCE WAUGH MS. WAUGH PRESENTED MERIT AWARD TO COUNTY FOR THEIR REGIONAL COOPERATION IN ESTABLISHMENT OF ROANOKE VALLEY GREENWAYS. 2. Proclamation declaring May 18 - 24, 1997 as Emergency Medical Services Week in Roanoke County. LBE MOTION TO ADOPT PROC URC ACCEPTED BY FIRE AND RESCUE CHIEF RICHARD BURCH AND CAREER AND VOLUNTEER FIRE AND RESCUE PERSONNEL D. BRIEFINGS E. NEW BUSINESS 1. Request for authorization to enter into a contract for County-wide drop-off recycling. (William Rand, General Services Director) 2 A-051397-1 BLJ MOTION TO APPROVE RECYCLING PROGRAM AND FUNDING AYES-FM,FFH,HCN,BLJ NAYS-LBE 2. Request for approval of a County-State agreement with the Virginia Department of Transportation for industrial access relating to Valley Gateway. (Timothy Gubala, Economic Development Director) R-051397-2 BLJ MOTION TO APPROVE RESO WITH PARAGRAPH 8 IN RESO CORRECTED 3. Request for funding for additional grading for R. R. Donnelley at Valley TechPark. (Brian Duncan, Assistant Economic Development Director) A-051397-3 FFH MOTION TO APPROVE $731,600 FUNDING AYES-FM,FFH,HCN,BLJ NAYS-LBE 4. Request for $100,000 advance funding to construct the neighborhood park in Mayflower Hills. (Joyce Waugh, Economic Development Specialist) A-051397-4 HCN MOTION TO APPROVE ADVANCE FUNDING URC LBE ASKED FOR COSTS ESTIMATES TO MAINTAIN THE PARK 5. Request to approve the Parks and Recreation Public Use Manual for sports organizations and community users. (Pete Haislip, Parks and Recreation Director) 3 LBE AMENDED MOTION TO APPROVE MANUAL WITH ALL REFERENCES TO INSURANCE DELETED AND ADDRESSED __AT_ A LATER DAY. - DEFEATED AYES-LBE NAYS-FM, FFH, HCN, BL A-051397-5 HCN MOTION TO APPROVE MANUAL WITH THE INCORPORATION IN THE MANUEL OF ECH COMMENT "IF USER CHOOSES TO OPERATE WITHOUT LIABILITY INSURANCE,.. THIS_IS A DECISION THAT CAN BE MADE BY EACH ER" AYES-FM~FFH,HCN,BL ABSTAIN-LBE 6. Request for approval of Health Insurance Contract for School and County employees. (Diane Hyatt, Finance Director) A-051397-6 BLJ MOTION TO APPROVE HEALTH INSURANCE CONTRACT AYES-FM.FFH,HCN,BLJ NAYS-LBE 7. Request for approval of Dental Insurance Contracts for School and County Employees (Diane Hyatt, Finance Director) A-051397-7 HCN MOTION TO APPROVE DENTAL INSURANCE CONTRACT WITH $30.000 SAVINGS APPROPRIATED TO THE GENERAL FUND UNAPPROPRIATED BALANCE. AYES-LBE,FM,FFH,HCN NAYS-BLJ 8. Request to appropriate reserve for future School Capital. (Diane Hyatt, Finance Director) A-051397-8 HCN MOTION TO APPROVE $670,000 RESERVE FOR SCHOOL CAPITAL URC 4 9. Request to consider claim from Adrian R. Ottaway and Mary H. Ottaway. (Paul Mahoney, County Attorney) A-051397-9 BLJ MOTION TO DENYCLAIM URC 10 Preliminary approval of citizens' requests to file a complaint with the F.C.C. to review increase in cable programming services rates of Cox Communications. (Joseph Obenshain, Sr. Assistant County Attorney) A-051397-10 LBE MOTION TO APPROVE SENDING DRAFT FORM 329 TO COX AYES-LBE,~M,FFH NAYS-HCN,BLJ F. 1997/98 BUDGET ITEMS 1. Resolution adopting the fiscal year 1997198 School Board Budget. (Dr. Deanna Gordon, School Superintendent) R-051397-11 FM MOTION TO APPROVE SCHOOL BOARD BUDGET URC SB CHAIRMAN MIKE STOVALL RESPONDED TO PARENT WHO CAME TO 4122 MEETING EXPRESSING CONCERN ABOUT FUNDING AND EQUIPMENT FOR SPECIAL EDUCATION STUDENTS. 2. Resolution adopting the Capital Improvements Program for fiscal years 1998-2002. (Brent Robertson, Budget Manager) R-051397-12 HCN MOTION TO APPROVE CIP AYES-FM,FFH,HCN,BLJ NAYS-LBE 5 PMM TO CHECK STATE CODE REGARDING REVIEW BY PLANNING COMMISSION OF CIP. HCN ASKED THAT CIP BE BROUGHT BACK IN SEPTEMBER TO DISCUSS TIGHTENING HCN AND LBE ASKED FOR INFORMATION ON HOW ITEMS ARE CHOSEN FROM TOP 25 FOR FUNDING. 3. Resolution approving the fiscal year 1997/98 budget for Roanoke County. (Brent Robertson, Budget Manager) R-051397-13 BLJ MOTION TO APPROVE 1997198 BUDGET URC CONSENSUS REACHED ON FUNDING FOR JULIAN WISE MUSEUM. ADULT CARE CENTER ~VWCC SITE IMPROVEMENTS HCN REQUESTED THAT BUDGET INCLUDE NOTATION THAT FUNDING FOR YOUTH HAVEN II IS FOR SIX MONTHS ONLY. HCN ASKED MHA FOR COPY OF WORK SESSION TAPE WHEN YOUTH HAVEN II DISCUSSED. 4. First reading of ordinance appropriating the funds for the fiscal year 1997/98 budget. (Brent Robertson, Budget Manager) BLJ MOTION TO APPROVE 1ST READING 2ND READING - 5127/97 URC - 2ND READING TO REFLECT CHANGES DISCUSSED UNDER F-3 G. REQUESTS FOR WORK SESSIONS NONE H. FIRST READING OF ORDINANCES 1. Ordinance authorizing change in designation of grantee of cable television franchise from Cox Communications Roanoke, Inc. To CoxCom, Inc. (Joseph Obenshain, Sr. 6 Assistant County Attorney) HCN MOTION TO APPROVE 1ST READING 2ND READING - 5127/97 URC 2. Ordinance approving the exercise of an option to purchase agreement with James C. Epperly and Arline B. Epperly for 0.50 acre and authorizing assignment of the contract to the Industrial Development Authority in connection with the Kroger Project. (Timothy Gubala, Economic Development Director) FFH MOTION TO APPROVE 1ST READING 2ND READING - 5/27/97 URC 3. Ordinance authorizing the acquisition of a 17.825 acre parcel of real estate in conjunction with the cleanup of the Dixie Caverns Landfill. (George Simpson, Assistant Director of Engineering & Inspections) FFH MOTION TO APPROVE 1ST READING 2ND READING - 5/27/97 URC 4. Ordinance authorizing the acquisition of approximately 34 acres of real estate for ridge line protection. (Paul Mahoney, County Attorney) FM MOTION TO APPROVE 1ST READING 2ND READING - 5/27/97 URC PLANNING COMMISSION TO REVIEW ON 5/20/97 I. SECOND READING OF ORDINANCES 1. Ordinance amending and reenacting Section 2-17 Dissemination of criminal history record information of applicants for public employment, permit or license of Article II, Organizational Structure of County Administration of Chapter 2 of the Roanoke County Code. (Joseph Obenshain, Sr. Assistant County Attorney) POSTPONED BECAUSE OF LETTER RECEIVED FROM ATTORNEY GENERAL REQUESTING REVIEW OF ORDINANCE FOR CONSISTENCY J. APPOINTMENTS 1. Board of Zoning Appeals 2. Building Code Board of Adjustments and Appeals 3. Clean Valley Council LBE AGREED TO SERVE ANOTHER TERM AS BOARD LIAISON. TERM EXPIRES 6130/99. 4. Community Policy and Management team LBE RECOMMENDED CONFIRMATION ON 5/27 OF APPOINTMENT OF CLAUDIA JOHNSON, PARENT REPRESENTATIVE FOR THREE YEAR TERMS EXPIRING 6130/00. 5. Fifth Planning District Commission LBE NOMINATED CHARLES S GARRETT FOR THREE-YEAR TERM AS CITIZEN REPRESENTATIVE. HIS TERM WILL EXPIRE 6130100 6. Parks and Recreation Advisory Commission LBE NOMINATED PAUL BAILEY, WINDSOR HILLS MAGISTERIAL DISTRICT TO ANOTHER THREE-YEAR TERM EXPIRING 6!30100 FM NOMINATED FRED ANDERSON AS COUNTY REPRESENTATIVE AT NACO CONFERENCE. CONFIRMATION ON 5/27/97 CONSENT AGENDA s K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-051397-14 HCN MOTION TO APPROVE CONSENT RESO SRC 1. Approval of Minutes -March 25, 1997 2. Appropriation of state funds for public assistance for the Department of Social Services. A-051397-14.a 3. Acceptance and appropriation of grant from Roanoke Valley Resource Authority for recycling program. A-051397-14.b 4. Acceptance of water facilities serving Wayburn Drive Extension. A-051397-14.c 5. Acceptance of water and sewer facilities serving Summerfield, Section III. A-051397-14.d 6. Acceptance of water and sanitary sewer facilities serving Summerfield, Section IV. A-051397-14.e 7. Request from School Board for appropriation of $7,250 grant to the School Grant Fund for Artists-in-Education residency program. A-051397-14.f 8. Appropriation of funds for additional position and office 9 equipment for the Clerk of Circuit Court funded by the State Compensation Board. A-051397-14.g 9. Request for Acceptance of Kellington Court and a portion of Bloomfield Avenue into the Virginia Department of Transportation Secondary System. R-051397-14.h 10. Acceptance of a portion of Warwood Drive into the Virginia Department of Transportation Secondary System. R-051397-14.1 11. Donation of a public access trail and greenway easement from Cresthill Drive to Garst Mill Park by James O. Roberson. A-051397-14.i BLJ ASKED MHA TO WRITE THANK YOU LETTER TO JAMES ROBERSON. 12. Donation of a sanitary sewer easement from the Trustees of Saint John Evangelical Lutheran Church and conveyance of easement rights by John A. Moses. A-051397-14.k 13. Request to the Planning Commission to evaluate the Zoning Ordinance as it relates to restriction on front yard fences in R-1 zoning. A-051397-14.1 L. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnix (1) requested a meeting with Terri Harrington and ECH to discuss a noise problem near an industrial park related to stump grinding operation. Would like to amend the noise ordinance uaervisor Harrison: (11 Reminded the public about the Civil War Reenactment to be held at Green Hili Park on Mai 17 and 18. (2) Announced the opening of a temporary tax office at Kessler Mill facility (31 Advised he had received compliments from citizens on Ingals Blvd Regarding Gary Robertson and his staff while they were working on sewer io in the area (4) Noted that there was a Charleston newspaper editorial that disagreed with the legal actions taken recently regarding the Kroger relocation to Roanoke County. Supervisor Nickens: (1) Advised there was a newspaper article from Toledo about a computer assisted scheduler for special transit bus Asked John Chambliss to review. ~2) Suggested that the County establish a focus group of citizens to look at the special needs of the handicapped and elderly residents. Supervisor Eddy• (1) Attended the press conference of the Roanoke Valley Convention and Visitors Bureau and the Golden Star award was presented to Wayne Strickland . (2) Asked about the citizens survey AMG advised comments have been received from the Board members and the draft will be finalized shortly. (3) Noted that was an article in the newspaper stating the U S Cellular Corp will be placing antennae on power line towers in the future. PMM advised it is doubtful that this will have an impact on the litigation against the County (4l Also noted that another newspaper article stated that a federal court in Baltimore upheld an ordinance prohibitingsmoking ads aimed at young people PMM will get more information. (5) Asked for update on the Blue Ribbon Committee implementation efforts. BLJ advised that he and ECH met with Dr Gordon and SB chair Mike Stovall and have begun the process They will attend another meeting later in the week (6) Advised that at the Volunteerism Conference held in Philadelphia, corporations were asked to allow employees time off to volunteer and asked if there is a similar..polic~/ in the County. ECH responded that the County had no policy but he would be willing to look at the possibility There was no consensus to study M. CITIZENS' COMMENTS AND COMMUNICATIONS N NE N. REPORTS BLJ MOTION TO RECEIVE AND FILE - UW 1. General Fund Unappropriated Balance. 2. Capital Fund Unappropriated Balance. 1i 3. Board Contingency Fund. 4. Accounts Paid -March 1997 5. Statement of Treasurer's Accountability per Investments and Portfolio Policy, as of April 30, 1997. 6. Update on County and School Board Lease Purchases O. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) consultation with legal counsel and briefings by staff pertaining to actual or probable litigation or other specific legal matter: Agreement with Town of Vinton; litigation - Country East LLC; probable litigation - Shenandoah Homes Retirement Village; 2.1-344 A (5) discussion of location of a potential business or industry where no previous announcement has been made. BLJ MOTION TO GO INTO EXECUTIVE SESSION AT 5:50 P.M. ~C P. CERTIFICATION OF EXECUTIVE SESSION R-051397-15 BLJ MOTION TO RETURN TO OPEN SESSION AT 6.45 P M AND APPROVE RESO -URC OTHER BUSINESS HCN MOTION TO RECONSIDER ACTION TAKEN 4/22/97 ON SPECIAL USE PERMIT AND REZONING REQUEST OF SHENANDOAH HOMES RETIREMENT VILLAGE URC PUBLIC HEARING SCHEDULED FOR 6/24/97. Q. ADJOURNMENT BLJ MOTION TO ADJOURN AT 6:48 P.M. 12 0~ pOAN ,~~ ti 'A p ~ ! i Y ~i~ - :_.° aZ C1Y,1,.~ t Yr~Yt YY ~ ~ t1' ~,.r t1' N f1 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MAY 13, 1997 ~¢r ar n~ ecuF xmcE RMA!]CE VRGA7A Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. THE AUDIT COMMITTEE WILL MEET AT 2:30 P.M. PRIOR TO THE REGULAR MEETING. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Michael Nevling Colonial Avenue Presbyterian Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1 1. Proclamation declaring the month of May, 1997 as Virginia Heritage Tourism Week in Roanoke County. 2. Proclamation declaring May 18 - 24, 1997 as Emergency Medical Services Week in Roanoke County. D. BRIEFINGS E. NEW BUSINESS 1. Request for authorization to enter into a contract for County-wide drop-off recycling. (William Rand, General Services Director) 2. Request for approval of a County-State agreement with the Virginia Department of Transportation for industrial access relating to Valley Gateway. (Timothy Gubala, Economic Development Director) 3. Request for funding for additional grading for R. R. Donnelley at Valley TechPark. (Brian Duncan, Assistant Economic Development Director) 4. Request for $100,000 advance funding to construct the neighborhood park in Mayflower Hilis. (Joyce Waugh, Economic Development Specialist) 5. Request to approve the Parks and Recreation Public Use Manual for sports organizations and community users. (Pete Haislip, Parks and Recreation Director) 6. Request for approval of Health Insurance Contract for School and County employees. (Diane Hyatt, Finance Director) 7. Request for approval of Dental Insurance Contracts for School and County Employees (Diane Hyatt, Finance Director) 8. Request to appropriate reserve for future School Capital. 2 (Diane Hyatt, Finance Director) 9. Request to consider claim from Adrian R. Ottaway and Mary H. Ottaway. (Paul Mahoney, County Attorney) 10 Preliminary approval of citizens' requests to file a complaint with the F.C.C. to review increase in cable programming services rates of Cox Communications. (Joseph Obenshain, Sr. Assistant County Attorney) F. 1997/98 BUDGET ITEMS 1. Resolution adopting the fiscal year 1997/98 School Board Budget. (Dr. Deanna Gordon, School Superintendent) 2. Resolution adopting the Capital Improvements Program for fiscal years 1998-2002. (Brent Robertson, Budget Manager) 3. Resolution approving the fiscal year 1997198 budget for Roanoke County. (Brent Robertson, Budget Manager) 4. First reading of ordinance appropriating the funds for the fiscal year 1997/98 budget. (Brent Robertson, Budget Manager) G. REQUESTS FOR WORK SESSIONS H. FIRST READING OF ORDINANCES 1. Ordinance authorizing change in designation of grantee of cable television franchise from Cox Communications Roanoke, Inc. To CoxCom, Inc. (Joseph Obenshain, Sr. Assistant County Attorney) 2. Ordinance approving the exercise of an option to purchase agreement with James C. Epperly and Ariine B. Epperly for 0.50 acre and authorizing assignment of the contract to the Industrial Development Authority in connection with the Kroger Project. (Timothy Gubala, 3 Economic Development Director) 3. Ordinance authorizing the acquisition of a 17.825 acre parcel of real estate in conjunction with the cleanup of the Dixie Caverns Landfill. (George Simpson, Assistant Director of Engineering. S< Inspections) 4. Ordinance authorizing the acquisition of approximately 34 acres of real estate for ridge line protection. (Paul Mahoney, County Attorney) I. SECOND READING OF ORDINANCES 1. Ordinance amending and reenacting Section 2-17 Dissemination of criminal history record information of applicants for public employment, permit or license of Article II, Organizational Structure of County Administration of Chapter 2 of the Roanoke County Code. (Joseph Obenshain, Sr. Assistant County Attorney) J. APPOINTMENTS 1. Board of Zoning Appeals 2. Building Code Board of Adjustments and Appeals 3. Clean Valley Council 4. Community Policy and Management team 5. Fifth Planning District Commission 6. Parks and Recreation Advisory Commission K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL 4 BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -March 25, 1997 2. Appropriation of state funds for public assistance for the Department of Social Services. 3. Acceptance and appropriation of grant from Roanoke Valley Resource Authority for recycling program. 4. Acceptance of water facilities serving Wayburn Drive Extension. 5. Acceptance of water and sewer facilities serving Summertield, Section III. 6. Acceptance of water and sanitary sewer facilities serving Summertield, Section IV. 7. Request from School Board for appropriation of X7,250 grant to the School Grant Fund for Artists-in-Education residency program. 8. Appropriation of funds for additional position and office equipment for the Clerk of Circuit Court funded by the State Compensation Board. 9. Request for Acceptance of Kellington Court and a portion of Bloomfield Avenue into the Virginia Department of Transportation Secondary System. 10. Acceptance of a portion of Warwood Drive into the Virginia Department of Transportation Secondary System. 11. Donation of a public access trail and greenway easement from Cresthill Drive to Garst Mill Park by James O. Roberson. 12. Donation of a sanitary sewer easement from the Trustees 5 of Saint John Evangelical Lutheran Church and conveyance of easement rights by John A. Moses. 13. Request to the Planning Commission to evaluate the Zoning Ordinance as it relates to restriction on front yard fences in R-1 zoning. L. REPORTS AND INQUIRIES OF BOARD MEMBERS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance. 2. Capital Fund Unappropriated Balance. 3. Board Contingency Fund. 4. Accounts Paid -March 1997 5. Statement of Treasurer's Accountability per Investments and Portfolio Policy, as of April 30, 1997. 6. Update on County and School Board Lease Purchases O. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) consultation with legal counsel and briefings by staff pertaining to actual or probable litigation or other specific legal matter: Agreement with Town of Vinton; litigation - Country East LLC; probable litigation - Shenandoah Homes Retirement Village. P. CERTIFICATION OF EXECUTIVE SESSION Q. ADJOURNMENT 6 i ! / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 1997 PROCLAMATION DECLARING THE MONTH OF MAY, 1997 AS VIRGINIA HERITAGE TOURISM WEEKS WHEREAS, Historic Preservation is an effective tool for managing growth, revitalizing neighborhoods, fostering local pride and maintaining community character while enhancing livability; and WHEREAS, Historic Preservation is relevant for communities across the nation, both urban and rural, and for Americans of all ages, all walks of life and all ethnic back- grounds; and WHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has shaped us as a people; and WHEREAS, "Celebrate Virginia" is the theme for Virginia Heritage Tourism Weeks the month of May, and "Preservation Begins at Home" is the theme for National Preservation Week, May 11 - 17; and WHEREAS, Heritage Tourism Weeks calls for Virginians to recognize the cultural and economic benefit which come from saving our history and promoting historic sites visitation efforts, co-sponsored by the Roanoke Regional Preservation Office, and the Roanoke Valley Preservation Foundation and the Roanoke Valley Convention & Visitors Bureau. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the month of May, 1997 as VIRGINIA HERITAGE TOURISM WEEKS c-~ in Roanoke County, and call upon our citizens to join their fellow citizens across the United States to recognize and participate in this special observance. C'- .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 1997 PROCLAMATION DECLARING MAY 18 - 24, 1997 AS EMERGENCY MEDICAL SERVICES WEEK WHEREAS, emergency medical services is a vital public service; and access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and WHEREAS, the members of the emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and WHEREAS, emergency medical services teams consist of emergency physicians, emergency nurses, emergency medical technicians, shock trauma technicians, cardiac technicians, paramedics, firefighters, police officers, educators, administrators, and others; and WHEREAS, Roanoke County has 583 volunteers and 57 career fire and rescue providers; and WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and WHEREAS, the people of Roanoke County benefit daily from the knowledge and skills of these highly trained individuals; and WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week; and i i C-~ WHEREAS, the designation of Emergency Medical Services Week will serve to educate the people of Roanoke County about injury prevention and how to respond to a medical emergency. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, in recognition of this event do hereby proclaim the week of May 18 - 24, 1997, as EMERGENCY MEDICAL SERVICES WEEK and encourage the community to observe this week with appropriate programs, ceremonies, and activities. r A-051397-1 ACTION NO. ITEM NUMBER ~i AT A REGIILAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Request for Authorization to enter into a Contract for County-wide Drop-Off Recycling Recommend approval of the request to negotiate a contract. The contract will be brought back to the Board for approval. In October 1987, Roanoke County began a pilot program to study curbside collection of recyclables. The original program consisted of source separation, with homes in some areas receiving stackable bins for newspaper, aluminum and glass for collection on a biweekly basis. In 1989, this program was expanded into another area of the County. The participation rate for this program has averaged between 25-35~ per biweekly collection. In the early 1990's, the County began automated commingled collection, with selected homes receiving 65 gallon containers in which to commingle mixed paper, aluminum, plastic and cardboard. With a monthly pickup schedule, participation rates have ranged from 70~ to 80~. The cost of the program for 1995/96 was $81,370. The Board asked staff to review this pilot program along with possibilities for providing this service equitably on a County-wide basis. At a work session on March 25, the following recycling options were presented for consideration: (1) Commingled recycling to the entire county at a cost of $1.14 million in capital and $220,200 in operating costs. (2) Expansion of source separation to the entire County at a cost of $.8 million in capital and $181,000 in operating costs. (3) Privatization of county-wide drop off centers through the RFP process at an annual estimated cost of $85,000. At the March 25 work session, the consensus of the Board was to pursue privatization of drop-off centers through the RFP process, ~~ which would allow all County households an equal opportunity to recycle. The cost of this was expected to be approximately $85,000 annually, and had the advantage of working with the local business community to provide a service. At the April 8th meeting, the Board directed staff to advertise a Request for Proposal that would include curbside source separated collection, drop-off centers, and any other options that may be available. Proposals were received from Waste Management and Cycle Systems. Neither company offered a curbside option. Both drop-off proposals are within the $85,000 cost estimates presented to the Board. 1) Negotiate and enter into a contract to provide recycling services with drop-off centers placed around the County and conclude the curbside pilot program. 2) Expand curbside collection to the entire County with additional personnel and equipment. 3) Maintain current recycling program. Engaging a contractor to provide recycling services with drop-off locations would cost approximately $85,000 annually. Savings from the conclusion of the existing program would provide approximately $35,000 annually, making the cost of providing this service $50,000 annually which would should be included in the 1997/98 budget. STAFF RECOMMENDATION: If the Board of Supervisors agrees with the proposed method of county-wide recycling with drop-off centers, $50,000 should be allocated in the 1997-98 budget for the program. Staff will finalize the contract and bring it back to the Board for approval. '" S Respectfully sub 'tted, c William J. Ran , III Director of General Services Approved by, .~ Elmer C. odge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Abs. Denied ( ) a.~nrove recycling program Eddy ~ Received ( ) funding Harrison .~ Referred ( ) Johnson _~ To ( ) Minnix ~- Nickens _~ cc: File William J. Rand, III, Director, General Services Elaine Carver, Director, Procurement Diane D. Hyatt, Director, Finance ~... ROANOKE COUNTY PARKS AND RECREATION DEPARTMENT PUBLIC USE MANUAL FOR SPORTS ORGANIZATIONS AND COMMUNITY USERS March, 1997 Roanoke County Parks and Recreation Department Community Use Manual for Sports Organizations and Community Users Purpose The Roanoke County Parks and Recreation Department encourages community use of facilities for the recreational pursuits of its residents, businesses, and organizations. The purpose of this manual is to provide the community and staff with uniform administration of the process and equitable treatment of our customers. The Department is committed to providing assistance and reasonable accommodations for qualified individuals with disabilities to access services and programs offered by the department. In accordance with the Americans with Disabilities Act, Roanoke County Department of Parks and Recreation shall ensure that services, programs, benefits and activities of the agency are accessible to qualified individuals with disabilities and that no individual, regardless of their disabilities, shall be discriminated against in the pursuit and enjoyment of services offered. Also, in accordance with the Americans with Disabilities Act, Roanoke County Department of Parks and Recreation shall not allow community use of it's facilities by individuals, businesses, or organizations who discriminate against individuals with disabilities. Therefore, every reasonable effort shall be made by individuals using Roanoke County Parks and Recreation Department property to provide adaptations and accommodations for qualified individuals with disabilities. I. Policy The use of athletic facilities, park pavilions, open space, and recreation centers will be encouraged for activities contributing to the development of individuals through skill development, social interaction and wholesome fun. These facilities will generally be made available to the community and athletic organizations outside regularly scheduled activities or commitments of the Parks and Recreation Department. The use of facilities by commercial organizations must be specifically approved by the person(s) designated under Section II Authority. Use of facilities by commercial organizations or by private individuals for the sole purpose of advertising or exhibiting of commercial products or services is prohibited except as specifically authorized in other provisions of this manual. Use of facilities by any organization will comply with Federal, State and County laws and regulations including licensing requirements. II. Authority In accordance with the April 25, 1989, Public Park Use Ordinance of the County of Roanoke, Ordinance # 42589-8, Chapter 15, the Roanoke County Parks and Recreation Department has the authority to regulate the uses, procedures, and associated fees for the public use of all lands and facilities under its control. A. The Assistant Director of Parks or his designee is authorized to grant approval and to schedule the use of athletic fields, picnic pavilions, open space, the Equestrian Center and other park amenities in accordance with the policies found within this manual. Such use will be approved through the provision of Park Special Use permits, picnic pavilion reservations, and Equestrian Center passes. B. The Supervisors of Youth and Adult Athletics are authorized to grant approval for the use of parks and school sports facilities, after coordination with the Parks Division and the Roanoke County Schools Administration, for Parks and Recreation Department sanctioned and sponsored sport league practice, games, and tournaments. Facility use will be administered through an approved Athletic Field or Facility Permit. 1 No facilities may be used without Department of Parks and Recreation. III. Permissible Activities an approved permit issued by the Approved community activities may include, but are not limited to, recreational games, instructional programs, tournaments, festivals, clinics or concerts. Activities which do not fall into the above mentioned categories and appear to be of questionable motive will be referred to the Director of Parks and Recreation for review and decision. IV. Athletic Program Sanctioning In order for an athletic program to be sanctioned it must meet the sanctioning requirements listed below and shall apply in writing to the Director of the Parks and Recreation Department at least twelve weeks prior to the program's proposed starting date. The request shall include a complete description of the proposed program, number of participants anticipated, the number and type of facilities requested, the cost, and how the program will be funded. The Department of Parks and Recreation shall not sanction or approve the use of County resources or facilities by clubs or organizations which will duplicate existing services already being provided by the Department, area recreation clubs or the community. The request shall include a copy of the organization's bylaws, current officers list, and a certificate for $1,000,000 of general liability insurance listing the County of Roanoke as additionally insured and a certificate indicating that the club has Boards and Directors Insurance to cover the actions of their board of directors, coaches, volunteers, and officers. Clubs will be notified in writing if the request has been approved. V. Requirements For Sanctioned Organizations A. ~nons~: All leagues or teams requesting use of Roanoke County athletic facilities shall be organized or coordinated by the Parks and Recreation Department or by a department approved and sanctioned organization. All other use shall be by special use permit. B. Player Eligibility: 3 • Eligibilit~ges: The eligibility age for participation in youth sports shall be a minimum of 6 years of age and a maximum of 17. The cut-off date to establish the age of the child is October 1 of the current year. Roanoke County will honor an alternate cut-off date established by Little League, Dixie League, or other sanctioning organizations if that date does not expand the age brackets or increase the age eligibility established by Roanoke County Parks and Recreation. C. Meeting: A club representative shall attend a monthly meeting of the Youth Athletic Council and other meetings as needed to coordinate the program with Roanoke County Parks and Recreation D. Snort Rules and Regulations: Clubs must abide by Roanoke County Parks and Recreation Department sport rules and regulations. E. Teams Outside Roanoke County: Teams formed from residents outside the boundaries of Roanoke County may interlock with Roanoke County leagues under the following conditions: • if that locality does not have enough teams to have a league of their own; • if that locality does not have enough teams in an age division; • if Roanoke County has not reached facility or resource capacity; • the parks and recreation department in that locality must make a formal request to Roanoke County Parks and Recreation to join our leagues and receive approval. F. Comply with all policies and procedures outlined in the Community Use Manual. G. Sub-leasing: No organization may sponsor or sub-lease any other organizations for the purpose of altering the classification or fee schedule of such other organizations. H. Service Levels: Clubs shall request permission from the Parks and Recreation Department in writing at least 12 weeks in advance of the season to change service levels of the leagues, the club's organizational status, or increase services which have an impact on the Parks and Recreation Department's facilities and budget. If approved the club would be responsible for all operational expenses until such time as funding is received in the general fund budget. Roanoke County is not responsible for cost associated with unapproved changes. 5 C. Athletic Facilities: (listed in priority order) 1. First priority in outdoor facility allocation will be given to youth baseball/softball in the spring; youth football/soccer in the fall. First priority in indoor gymnasium space in the schools will be given to youth basketball in the winter. School use of park athletic fields will be allowed up until 5:30 p.m. during weekdays. School use after 5:30 pm must be approved by Special Use Permit and coordinated through the Parks and Recreation Department at least 2 months prior to scheduled use of the facility. 2. Second priority in outdoor facility allocation will be given to adult slow-pitch softball in the spring, summer and fall at Burton Fields, Whispering Pines # 1 field, and Mt. Pleasant #3 field; adult football in the fall on the Veteran's Administration and Hospital field (to be negotiated annually with the V.A.). Second priority in indoor gymnasium space in the schools will be given to adult basketball in the fall at RCCC School. Any suitably-sized athletic facilities not scheduled for sanctioned youth leagues shall be made available to sanctioned adult leagues for games and practices. 3. Organizations requesting use park athletic facilities for adult athletic team tournaments must submit a written request to the Supervisor of Adult Athletics by February 28 of each year. Upon review and approval of the schedule, an Athletic Facility Contract Agreement shall be executed between the department and the organization for the facilities. A per team fee will be assessed for each tournament which shall be submitted within five days after the completion of the tournament. 4. AAU Youth Basketball Partnership Agreement for use of school gymnasiums. 5. Out of season rental of athletic fields by the public will be permitted from August 1 through October 31 for one day events on a space availability basis. All reservations are on a first-come first-serve basis. 6. All other requests will be considered on an individual basis through the special use request process. Approval is contingent on resources, ground conditions, and scope of request. Approved requests will be assessed a fee. 7 C. Non-sanctioned Youth and Adult athletic tournaments sponsored by individuals or organizations on County facilities shall be allowed on a space available basis through completion of a tournament rental application submitted to the Supervisor of the Youth or Adult Athletics Section for review and coordination with the Assistant Director of Parks. Approved tournaments will be assessed a per team fee and the direct cost of the function or $75.00 per field per day and the direct cost per field, whichever is greater. Concession and vendor operations are not included in the rental fees. These must be approved separately and will be required to pay the established vendor/concession fee. See the Section XVI-G. D. Community center rooms may be rented for meetings, events, parties, reunions, etc. Various size and types of rooms are available to organizations, businesses, and individuals. An application for Rental Use may be obtained at the facility and must be submitted at least 30 working days prior to the date of use and no later than 10 working days prior to the events. E. Equestrian enthusiasts may purchase a daily or an annual membership to use the Equestrian Center at Green Hill Park. An application for membership may be obtained at the Parks and Recreation Department Administrative Office. The annual membership fee must be submitted with the completed application. Upon receipt the Department will issue a permit and a combination to the gate lock. The lock is changed annually. F. All other uses of County facilities may be requested on a Special Use Application obtained through the Administrative Office. This application is submitted to the Assistant Director of Parks for processing. Rental fees and direct cost of the Department are assessed to the user. Upon approval and payment of fees a Special Use Permit is issued to the user. G. Picnic Pavilions may be reserved as outlined in section XVII. IX. Sports Facility Scheduling and Standards for Usage These following guidelines are not meant to limit participation but simply establishes the basic level of service the County will strive to provide to sanctioned or non-sanctioned groups or programs. 9 B. Participant Ratios -Team rosters shall be within the following ranges or established numbers: basketball ............................................ 10-12 per team baseball ................................................ 12-15 per team cheerleading ........................................ 6 per team minimum flag football (adult) ............................. 12 per team football (youth) ................................... 16-32 per team soccer (9 yrs & up) .............................. 12-22 per team soccer (8 & under instructional) ......... 12-17 per team softball ................................................. 12-15 per team C. Children may participate in only one Parks and Recreation Department sanctioned youth sports team program per season. D. Practice and game slot allocations - In many cases the recreation clubs are responsible for the development of practice and game schedules. In order to provide for maximum flexibility and to ensure the most efficient use of facilities the clubs are authorized to assign facilities in a manner that best meets the needs of their program. However, each club must ensure that facilities are assigned in a fair and equitable manner and that schedules are developed that protect the welfare and health of the children. Games and practices should end by 10:00 p.m. on school nights and no more than three practices/games per team per week may be scheduled while school is in session. The week shall run from Sunday to Saturday. When disputes arise the Parks and Recreation Department has the ultimate authority to assign fields and settle any and all disputes. E. Participation Guidelines: For facility planning purposes and as part of the basic level of service to be provided the community for their general tax dollars, Roanoke County has established minimum participation guidelines for youth sports. The following are the recommended minimum participation guidelines: 11 F. Number of scheduled games per team -The number of games per team will fall within the following ranges depending on the number of teams and facilities available. If a club needs to exceed the number of games listed below, a written request shall be submitted to the Parks and Recreation Department no later than 5 days after player sign-ups. Baseball/softball .............. 15-18 Basketball ........................ 10-12 Football .............................. 8-10 Soccer .............................. 10-12 G. Scheduling Allowances - When participation demand exceeds supply and resources, the Parks and Recreation Department will establish a limit on participation by implementing one or more of the following alternatives: 1. Priority will be give to Roanoke County teams. 2. Team sizes shall be increased to necessary levels. 3. Practices and/or games shall be scheduled on Fridays and Sundays as needed. 4. Teams shall share facilities during practices. ~. The sport season shall be lengthened. 6. The number of games per team shall be reduced. 7. The length and/or the number of practices per team shall be reduced. 8. Reduce the amount of individual time each child will play under the all-play rule. 9. Build more facilities. 10. Limit the number of teams per league or division. 11. Limit the number of participants per club. X. Basic Level of Service The Department will provide the following basic levels of service for facilities: A. Recreation Division Services (subject to yearly budget allocations): Services requested above this level can be purchased and will include material and staff costs. 13 10. For school facilities used during the regular season of sanctioned play the Recreation Division will handle the following: schedule the facility schedule and pay for building supervision schedule and pay for custodial cleanup 11. Youth Athletic Section staff will develop game schedules for basketball, soccer, and football. Practice schedules for basketball, soccer, and football will be developed by the Recreation Club and submitted to the Parks and Recreation Department for review, approval, and a permit to schedule use of the facilities. 12. Practice and game schedules for baseball and softball will be developed by the Recreation Club and submitted to the Parks and Recreation Department for review, approval, and a permit to schedule use of the facilities. B. Parks Division Services ~sub~ect to annual allocations) The Parks Division will provide the following basic level of maintenance and support service. Services requested above this level can be purchased and will include material and staff costs. Normal grounds maintenance services at outdoor park include: 1. Baseball/softball fields for regular season plati and practice: Appropriate seasonal ballfield preparation. Mowing of grass at least once per week as needed. Infield prep and dragging once weekly in April; twice a week in May and June. Trash canister pickup. Installation of bases and up to two pitcher's plates per field. Maintenance and repair of fencing and backstops for normal wear and tear. Field marking at least once per week from April through June. Infield lines put down each game day. Maintenance, repair, and utility costs of field lighting during the standard season. 15 7. All games or practices must be stopped immediately if there is any lightning in the area. 8. In the event of inclement weather which occurs 45 minutes prior to the start of, or during a game the Recreation Division staff (whenever possible) will decide field or gym cancellations. If staff are not able to make an advance decision, the official or league representative at the site will make the decision. Decisions will be respected by all participants. 9. If a league fails to cancel field use during inclement weather and such use causes extensive field damage, the league will be responsible for any repair costs. B. Inclement Weather Policy School Facilities All Roanoke County Parks and Recreation Department programs held in Roanoke County Schools will be canceled when the Roanoke County Schools close due to inclement weather, under the following conditions: 1. Monday through Friday - if schools close all Recreation Department activities in the schools are canceled. 2. Two-hour late opening - if conditions do not worsen through out the day, activities proceed. 3. Early school closing -all Recreation Department activities in the schools are canceled. 4. Saturday & Sunday - Recreation Department evaluates conditions and makes decision by 7:30 a.m. Athletic Program Cancellations Baseball and softball are called at the field by the club representative or official. All other athletic cancellation announcements for school and park sites will be given between 4:00 and 5:00 p.m. weekdays and between 7:00 and 7:30 a.m. on weekends by the Recreation Division Athletic Section Staff. Call the Roanoke Times Info Line at 981-0100 and enter the access code 7527, option # 1, to hear the recorded message. Whenever possible, the message will be updated on weekends with greater frequency. The announcement refers to all sites and locations. 17 G. Use of tobacco products and smoking are not permitted in schools, public facilities, or community centers. H. Heating and air conditioning settings may not be changed. I. Failure to abide by limitations of use or sanctioning policies will result in forfeiture of the group's opportunity to use facilities. J. No permanent or temporary structures may be erected or modified on Roanoke County Parks and Recreation Department or Roanoke County School property without prior approval from the Parks and Recreation Department and/or the Roanoke County Schools Administration and obtaining the necessary building permits. XIII. Liability Responsibility With the exception of Roanoke County Parks and Recreation Department sponsored programs and events, each special use applicant of a facility must agree to assume full responsibility and hold the County of Roanoke and employees harmless from legal liability for injury and damage to the person or property of others in connection with the use of park or school property. At the discretion of the Director of the Department of Parks and Recreation, applicants may be required to produce proof of insurance certifying Public Liability Insurance of $1,000,000 or more per person and Property Damage Insurance of $1,000,000 or more per occurrence as applicable. XIV. Hours of Usage A. Parks and Recreation Department Outdoor Facilities -The hours of park use will normally be restricted to the period from 8:00 a.m. until sunset or posted park closing time, with the exception of lighted ballfields or park amenities which can remain open until 11:00 p.m. B. School Facilities -For indoor facilities the hours of use will be from the dismissal of school or after the school athletic programs are completed until 10:00 p.m.. For outdoor facilities the hours of use will be until sunset for unlighted areas and until 11:00 p.m. for lighted areas. 19 D. Lights The use of lights is allowed by clubs for scheduled team practices and games only. Unscheduled use of lights by individuals, coaches, volunteers, or officials is not authorized. For the first offense the individual/s will be charged for each hour the lights were on. For a second offense, access to the light controls will be removed from the individual/s. For the third offense, the club or organization will be billed for each hour the lights were on and for the cost of securing the light controls and re-keying the locks. For athletic fields equipped with lights, the club representative scheduled to use the facility for team rap ctice is responsible for the turning on and off of the lights. For scheduled game use of fields the home team coach is responsible. The lead official will also confirm that the lights are turned off within 15 minutes of game closing. Lights must be turned off no later than 11:00 p.m. and turned on no earlier than 30 minutes prior to sunset. The utility cost of lights left on after 11:00 p.m. will be charged to the clubs scheduled to use the facility on that occasion on a per hour basis from 11:00 p.m. until turned off. Lights should not be turned on until 1/2 hour before sunset. Clubs turning lights on early will be charged for each hour the lights were on before 1 /2 hour before sunset. E. Field Rotation In order to provide a preventive maintenance program for playing fields, the Department will make every reasonable effort to rotate fields or rest fields each spring and fall. The Assistant Director of Parks and the Supervisors of Youth and Adult Athletics will determine which fields are to be retired and when. F. Open Space The Department will make every effort to provide space for spontaneous play in County Parks. These open space areas can be used on a first come, first serve basis. 21 XVI. Fund Raising Activities A. A detailed written request must be submitted for review on a Special Use Request form to the Assistant Director of Parks for outdoor facilities or the Assistant Director of Recreation for indoor facilities at least 30 working days prior to the requested date of the program. Upon approval the group will receive a permit for use. B. Approved groups may not restrict public access to a County park or facility in return for an entry fee without prior approval of the Department. C. Approved groups will be responsible for all direct expenses, to be paid in full at least ten days after the program date. D. Compensation for property damage will be the responsibility of the scheduled user. E. The Parks and Recreation Department reserves the right to restrict facility use for fund raising activities. F. Non-profit charitable organizations and agencies may request the waiver of rental fees for one fund raiser per year. They will however be responsible for the direct costs associated with the event and any damages. Additional requests will be assessed the regular rental rate for the use of the facility. G. Approved groups shall be responsible for site security, first aid, trash pickup and removal, traffic and participant control, restroom facilities, and clean up. Additional requirements may be required by the Parks and Recreation Department depending on the type and duration of the event being held. XVII. Picnic Shelter Reservations Shelters are available on a first come, first serve basis at no charge, unless the shelter has been specifically reserved. Reservations will be accepted on a first come, first serve basis beginning the first working day in February for the season which runs from April 1 through October 31 of each year. Call (540) 387-6078 to reserve a shelter. Reservations require payment of a rental fee. 23 Item NO. ~"" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Request for a resolution for approval of a County - State Agreement with the Virginia Department of Transportation for industrial access relating to Valley Gateway COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• Roanoke County requested $200,000 from the Virginia Department of Transportation, Industrial Access Road Fund as part of the development of Valley Gateway. The VDOT Commonwealth Transportation Board (CTB) subsequently approved the County's application on February 20, 1997. The County is preparing the road plans and profiles in accordance with VDOT and County standards. Roanoke County will administer the project and construct the road and obtain a bond pledging to locate a qualifying industry within three years of the date of the CTB's allocation in accordance with VDOT's regulations. Road construction is scheduled to begin in July 1997 so that the road may be completed in late 1997. The Greater Roanoke Valley Development Foundation is proceeding to construct a 75,000 square foot expandable shell building on a site in Valley Gateway during the same construction time period. SUMMARY OF INFORMATION: Capital funds in the amount of $ 599,250 were appropriated by the Board of Supervisors for the Valley Gateway project on November 19, 1996. Funds for the construction of the industrial access road are included in this appropriation. The multi-party C-~ ~ agreement executed between the County, Fralin and Waldron and the Foundation commits Fralin & Waldron to reimburse Roanoke County for one-half of the $200,000 bond if VDOT has to repaid if a qualifying industry does not locate within three years of the CTB's allocation of industrial access funds. Staff is requesting that the Board of Supervisors authorize the County Administrator to execute the County - State Agreement with VDOT for the industrial access road in Valley Gateway. FISCAL IMPACT• Roanoke County appropriated funds totaling $599,250 for the Valley Gateway project at their meeting on November 19, 1996. This appropriation included funds for the construction of the industrial access road in Valley Gateway which is referenced in the County - State Agreement. ALTERNATIVES• 1. Adopt the attached resolution approving the County - State Agreement with VDOT for the construction of an industrial access road in Valley Gateway. 2. Do not execute the agreement at this time. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve Alternative No. 1 so that staff may proceed with construction of the industrial access road at Valley Gateway. Respectfully submitted, Approved by, -~ 1 v~ ~~ , Timothy W. Gubala Elmer C. Hodge Director, Economic Development County Administrator 2 "w ~. ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy _ Received ( ) Harrison _ Referred ( ) Johnson _ To ( ) Minnix Nickens 3 .. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 1997 RESOLUTION FOR APPROVAL OF COUNTY-STATE AGREEMENT FOR INDUSTRIAL ACCESS RELATING TO VALLEY GATEWAY WHEREAS, Title 33.1-221, Code of Virginia, provides for the availability of state industrial access funds for implementing approved improvements to public streets to enhance and promote industrial development and continued public safety along public streets; and WHEREAS, Roanoke County is desirous of developing Valley Gateway for the purpose of job creation for the citizens of the Roanoke Valley; and WHEREAS, Roanoke County, Fralin & Waldron, and the Greater Roanoke Valley Development Foundation have entered into a multi- party agreement for the development of Valley Gateway, including the construction of an industrial shell building; and WHEREAS, the Commonwealth Transportation Board approved $200,000 for the purpose of constructing an industrial access road at Valley Gateway; and WHEREAS, Roanoke County will cause to construct an industrial road of 0.18 miles in length; and WHEREAS, Roanoke County agrees to reimburse the Virginia Department of Transportation (VDOT) for expenses over $200,000; and WHEREAS, Roanoke County agrees to the contingencies outlined in the County-State Agreement for Valley Gateway and referred to as Project #0757-080-296,M501 by VDOT. NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors does hereby recommend that Roanoke County enter into the County-State Agreement for Valley Gateway and authorizes the County Administrator to sign said agreement. a' , C'~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 1997 RESOLUTION 051397-2 FOR APPROVAL OF COUNTY-STATE AGREEMENT FOR INDUSTRIAL ACCESS RELATING TO VALLEY GATEWAY WHEREAS, Title 33.1-221, Code of Virginia, provides for the availability of state industrial access funds for implementing approved improvements to public streets to enhance and promote industrial development and continued public safety along public streets; and WHEREAS, Roanoke County is desirous of developing Valley Gateway for the purpose of job creation for the citizens of the Roanoke Valley; and WHEREAS, Roanoke County, Fralin & Waldron, and the Greater Roanoke Valley Development Foundation have entered into amulti-party agreement for the development of Valley Gateway, including the construction of an industrial shell building; and WHEREAS, the Commonwealth Transportation Board approved $200,000 for the purpose of constructing an industrial access road at Valley Gateway; and WHEREAS, Roanoke County will cause to construct an industrial road of 0.18 miles in length; and WHEREAS, Roanoke County agrees to reimburse the Virginia Department of Transportation (VDOT) for expenses over $200,000; and WHEREAS, Roanoke County agrees to the contingencies outlined in the County- State Agreement for Valley Gateway and referred to as Project #0757-080-296,M501 by VDOT. 1 Y NOW, THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors does hereby authorize Roanoke County to enter into the County-State Agreement for Valley Gateway and authorizes the County Administrator to sign said agreement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~, ~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Timothy W. Gubala, Director, Economic Development 2 A-051397-3 ACTION # ITEM NUMBER_ ~C""- 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 SUBJECT: Request for funding for additional grading for R.R. Donnelley at Valley TechPark COUNTY ADMINISTRATOR'S COMMENTS: ~~'` ~'' BACKGROUND INFORMATION: R.R. Donnelley and Sons has completed Phase I of its four- colorbook manufacturing facility at Valley TechPark. This phase was originally estimated as a $63 million investment, but actual expenditure by Donnelley is now $75 million. As part of this project, Roanoke County offered Donnelley an incentive package which was outlined in the Performance Agreement approved by the Board of Supervisors on February 20, 1996. The estimated cost of the incentives for the first phase was $2.5 million, but the County identified a variety of cost-saving measures, and has experienced a savings of $982,813. Donnelley has requested that Roanoke County use these savings to start on the second part of the incentive package, grading the rear portion of the site. T.P. Parker and Sons has prepared a grading plan for this, and the low bid for the project is $699,000 for the grading, and $32,660 for the earthwork testing, for a total of $731,600. This bid expires soon. SUMMARY OF INFORMATION: There are several advantages to proceeding at this time with the grading of this property: o The price at this time is reasonable, and easily covered by the savings from this project. Construction costs are likely to rise, which would make the grading more expensive in the future. s C- o There is one remaining site at Valley TechPark, which would benefit topographically from being filled. This provides a place for the dirt removed from the Donnelley site, which saves the cost of hauling it away for disposal. The grading contract will provide a twelve month period for completion of the work, so that the earth can dry naturally as it is moved, which is preferable and makes it higher quality fill. o If Donnelley does not use the site as promised, it reverts to the County under the Performance Agreement. The tract of land would already be graded, and could be marketed as another industrial site, or accessed from the residential neighborhood for recreational purposes. o While there is no commitment from Donnelley at this time regarding when expansion is planned, the plant is already running at capacity and the future of the facility is outstanding. Grading the land will allow Donnelley to expand quickly when current capacity becomes full. FISCAL IlVIPACT: The funding for the grading, $731,600, is currently available in Economic Development accounts, from the savings experienced in the first part of the project. RECONIlVIENDATION: Staff recommends that this request be approved. The benefits of proceeding now are clear, and will represent an investment in the future of Donnelley and Valley TechPark. %~~ Brian R. uncan, Assistant Director Economic Development E-3 Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Fenton F. Harrison to approve S731,000 funding VOTE No Yes Abs. Eddy ~ _ Harrison ~_ Johnson ~ Minnix ~_ Nickens ~- ~~~ Elmer C. Hodge County Administrator cc: File Brian R. Duncan, Assistant Director, Economic Dev A-051397-4 ACTION NO. ITEM NUMBER '"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ~TILy.Cx..~ATE: May 1.3, 1997 ~,GENDA ~T,~M:. Request for $100,000 advance funding to construct the neighborhood park in Mayflower Hills ~~UNTY A~]V~iNISTRAT~'S COMMENTS- a~ ~ On January 14, 1997, Roanoke County authorized Resolution Ol 1497-3 requesting funding from the Roanoke Valley Resource Authority for a neighborhood park in the Mayflower Hills Community (attached). The Resolution stated that Roanoke County Parks and Recreation would be responsible for design and construction of the neighborhood park. On March 17, 1997, the Roanoke Valley Resource Authority notified Roanoke County that consent letters had been received from all three localities to approve cone-time grant up to $100,000 to Roanoke County for construction of a community park in the Mayflower Hills section of Roanoke County. The creation of the neighborhood park is the result of a commitment to the community made in 1973 when the former Roanoke Regional Landfill was originally located at the Rutrough Road site. Landfill closure regulations prohibit this type of neighborhood park on a former landfill, consequently, Virginia's Explore Park agreed to donate land for the park. The Resource Authority notification stipulated that the use of the funds was for the elements identified in the resolution, i.e. multiuse baU field, playground, picnic shelter, etc., and that upon completion of construction, the Resource Authority would authorize the appropriate grant payment. ~..~ ~`~ Meetings with Parks and Recreation and Explore staff and a meeting with the Mayflower Hills community have been held in preparation and planning for the neighborhood park. A rough time table for the park's completion coincides with the opening of the Roanoke River Parkway next spring. If the survey wank, architectural design and engineering and subsequent grading, seeding, and construction go as scheduled, the park would be completed by next April or May. Actual placement has been discussed and the priority of park elements has been determined. Ta proceed with the construction of the neighborhood park, advance funds in the amount of $100,000, are needed. These funds will be reimbursed in the farm of a grant from the Roanoke Valley Resource Authority upon completion of the park's construction. $100,000 from the unappropriated capital fund balance. Funds for this project will be reimbursed by a grant from the Roanoke Valley Resource Authority for the exact amount of the neighborhood park once construction is completed, not to exceed $100,000. STAN RECOMMENDATIQN- Staff recommends that: 1.) The Board of Supervisors authorize $100,000 for advance funding of the Mayflower Hills neighborhood park to be managed by Roanoke County Parks and Recreation. 2.) The Board authorize County staff to notify the Resource Authority when the construction of the neighborhood park is completed and request payment for the actual amount, not to exceed $100,000. 3.) A copy of this Board action be sent to the Roanoke Valley Resource Authority for information. Respectfully Submitted by: ~~ ~~ EImer C. Hodge, Jr. County Administrator Joyce augh U Ec omic Development Specialist ~- E-4 ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Abs. Denied ( ) annrwP advance funding Eddy ~. Received ( ) Harrison ~ Referred ( ) Johnson ~ To ( ) Minnix ~_ Nickens ~ cc: File Joyce Waugh, Econ Development Specialist John Hubbard, CEO, Roanoke Valley Resource Authority Diane D. Hyatt, Director, Finance Pete Haislip, Director, Parks & Recreation I ~ ~> AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 14, 1997 RESOLUTION 011497-3 REQUESTING FUNDING FROM THE ROANORE VALLEY RESOURCE AUTHORITY FOR A NEIGHBORHOOD PARR IN THE MAYFLOWER HILL COMMUNITY WHEREAS the expectation for a community park, upon the closure and capping of the Rutrough Road landfill, was set forth in 1973 to the Mayflower Hills community in which the landfill was sited and is now closed; and WHEREAS the former landfill was originally owned by the City of Roanoke, the County of Roanoke and the Town of Vinton; and WHEREAS the City, County and Town donated a portion of the former landfill to the U.S.A. for the Roanoke River Parkway and the remainder to the Roanoke Valley Resource Authority; and WHEREAS locating a park of this type on a former landfill is no longer possible due to current landfill regulations; and WHEREAS the Mayflower Hills community has worked with Roanoke County and Explore to site a smaller, neighborhood park on Explore property; and WHEREAS the community has defined the key elements of the park as including: a multi-use ballfield with backstop; kiddie toys/swings area; picnic shelter with a water fountain, tables, restrooms and grill area; security lighting; and a half- court basketball play area with one or two hoops; and WHEREAS the estimated cost of the neighborhood park is $80,000-$100,000; and WHEREAS commitments made during the siting of the former 1 1 • j ~~ landfill are as important as current commitments made during the recent siting of the existing landfill; THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the Roanoke Valley Resource Authority is hereby requested to provide the funds for the Mayflower Hills neighborhood park in the amount of $80,000-$100,000 from funds set aside by the RVRA to close out the Rutrough Road landfill, and 2. That the Roanoke County Parks and Recreation Department will be responsible for design and construction of the neighborhood park, and 3. That the County Administrator and his staff are directed to meet with the Roanoke Valley Resource Authority to provide information and assistance in the implementation of this resolution, and 4. That the Clerk to the Board mail copies of this resolution to the Roanoke Valley Resource Authority, and 5. That the Clerk to the Board forward copies of this resolution to the City of Roanoke and the Town of Vinton. On motion of Supervisor Nickens to adopt resolution as amended and to forward copies to the City of Roanoke and Town of Vinton, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ,.,~ • «~~--J Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File John Hubbard, CEO, Roanoke Valley Resource Authority Joyce W. Waugh, Econ Dev Specialist W. Robert Herbert, Roanoke City Manager B Clayton Goodman, III, Vinton Town Manager 2 ROANOKE VALLEY RESOURCE AUTHORITY March 17, 1997 Mr. Elmer C. Hodge County Administrator Roanoke County P.O. Box 29800 Roanoke, VA 24018 Dear Mr. Hodge: This is to inform you that consent letters have been received from all three localities to approve aone-time grant up to $100,000.00 to Roanoke County for construction of a community park in the Mayflower Hills section of Roanoke County. This grant can be utilized for the construction of the park elements identified in the attached resolution of the Board of Supervisors of Roanoke County. Upon completion of construction, the Resource Authority will authorize the appropriate grant payment. I believe that the park improvements are well deserved and will be a nice addition to the Mayflower Hills neighborhood. If I can be of further assistance, please let me know. Sincerely, John ubbard, .E. Chief xecutive Officer Attachment 1020 Hollins Road Roanoke, Virginia 24012 (540) 857-5050 Fax (540) 857-5056 1 . A-051397-5 ACTION NO ITEM NUMBER ~..» AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Roanoke County Parks and Recreation Department Public Use Manual for Sports Organizations and Community Users [:OLTNTY ADMINISTRATOR'S COMMENTS: Recommend approval of the Parks and Recreation Community Use Manual. This will set standards for Parks and Recreation operations that will be very good to have in place. I do support the director's position and that of the County Attorney to require users of our athletic facilities to provide their own liability insurance. We cannot anticipate how their operations will be handled, and thisprotects the County. If they choose to operate without liability insurance, that is a decision that can be made by each user at his own risk. BACKGROUND: The development of the Community Use Manual was initiated by department staff to provide a policy and procedural guide for the community use of Roanoke County Parks and Recreation facilities, athletic fields, and parks. The Parks and Recreation Advisory Commission appointed a subcommittee to work with staff on this project and has been actively involved in its development. The manual was then presented to the full Advisory Commission followed by numerous meetings between staff and presidents of the youth recreation clubs. It has also been reviewed by the County Attorney and the Risk Manager. On July 9, 1996, the Board of Supervisors reviewed the manual for the first time in a work session. The Board directed staff to determine if general liability insurance and directors' insurance was necessary. They also requested that the manual be reviewed by the School Administration. These issues are addressed in the Summary of Information below. SUMMARY OF INFORMATION: The manual establishes the basic level of services to be provided by the Parks and Recreation Department, and provides a framework for the management of the department's facilities. The procedures enable staff to provide uniform administration of the process and equitable treatment of our customers in the operation of instructional programs, special events, sports leagues, sports tournaments, and rentals. It establishes the scheduling policies to make optimum use of our facilities. It also defines participation guidelines to help staff manage their budgets and determine future facility needs. These standards help ensure the protection of facilities and the provision of quality programs. At the July 9 work session, the Board requested that staff review the requirements for a sports organization to be sanctioned by our department to determine if general liability insurance and directors' insurance was necessary. Section IV on page 3 of the manual outlines these requirements. Following the work session, staff asked the County Attorney and the Risk Manager t, to review this item. ~,~"' ,~ The County Attorney strongly recommends that our policy require sports organizations to have general liability insurance and officers' and directors' insurance. This insurance requirement is primarily designed to protect the County, and by protecting the County, it also protects the County taxpayer. Insurance also protects the sports organization and its individual members from personal financial catastrophe. The Risk Manager researched whether the sports organizations may purchase insurance coverage through the County's insurance coverage. There is no insurance to purchase since the County is self-insured for purposes of workers' compensation and general liability. The volunteers of the sports organizations are not employees of Roanoke County as defined by the State Code. Section 15.1-7.3:1 of the State Code authorizes a local governing body to provide liability insurance or self-insurance for its officers, employees or volunteers, including a commission or board "cre?te~ or controlled by t_he local governing body. " The Recreation Club Boards have complete control over the operations of their individual programs. Parks and Recreation provides facilities and general program coordination. The degree of direction and control necessary to be exercised by the County over these organizations in order to manage these risks for purposes of "insurability" is so great as to practically destroy the independent, volunteer nature of these organizations. It is important to note that out of the ten recreation clubs, six currently have some type of liability insurance, and another two have expressed interest in obtaining it. The Board also requested that the Roanoke County School Administration review the manual. This was completed and the school administration expressed no concerns and approved the policy manual. FISCAL IMPACT: None. STAFF RECOr~IlVIENDATION: Staff recommends that the Board of Supervisors adopt the Public Use Manual for Sports Organizations and Community Users as presented. Respectfully submitted, Pete Haislip Director Approved by, Elmer C. Hodge County Administrator ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Abstain Denied ( ) ~~prove manual with the incor- Eddy ~_ Received ( ) porated in the manual of Elmer Harrison ~ Referred ( ) ~. Hodge's comment "If user John^on ~. To ( ) chooses to operate without Minnix _~ liability insurance, this is a Nickens ~._ decision that can be made by each user. cc: File Pete Haislip, Director, Parks & Recreation Policy Manual f ~, ~°' ~--= -_~ ROANOKE COUNTY PARKS AND RECREATION DEPARTMENT PUBLIC USE MANUAL FOR SPORTS ORGANIZATIONS AND COMMUNITY USERS March, 1997 Roanoke County Parks and Recreation Department Community Use Manual for Sports Organizations and Community Users Purpose The Roanoke County Parks and Recreation Department encourages community use of facilities for the recreational pursuits of its residents, businesses, and organizations. The purpose of this manual is to provide the community and staff with uniform administration of the process and equitable treatment of our customers. The Department is committed to providing assistance and reasonable accommodations for qualified individuals with disabilities to access services and programs offered by the department. In accordance with the Americans with Disabilities Act, Roanoke County Department of Parks and Recreation shall ensure that services, programs, benefits and activities of the agency are accessible to qualified individuals with disabilities and that no individual, regardless of their disabilities, shall be discriminated against in the pursuit and enjoyment of services offered. Also, in accordance with the Americans with Disabilities Act, Roanoke County Department of Parks and Recreation shall not allow community use of it's facilities by individuals, businesses, or organizations who discriminate against individuals with disabilities. Therefore, every reasonable effort shall be made by individuals using Roanoke County Parks and Recreation Department property to provide adaptations and accommodations for qualified individuals with disabilities. f • I. Policy The use of athletic facilities, park pavilions, open space, and recreation centers will be encouraged for activities contributing to the development of individuals through skill development, social interaction and wholesome fun. These facilities will generally be made available to the community and athletic organizations outside regularly scheduled activities or commitments of the Parks and Recreation Department. The use of facilities by commercial organizations must be specifically approved by the person(s) designated under Section II Authority. Use of facilities by commercial organizations or by private individuals for the sole purpose of advertising or exhibiting of commercial products or services is prohibited except as specifically authorized in other provisions of this manual. Use of facilities by any organization will comply with Federal, State and County laws and regulations including licensing requirements. II. Authority In accordance with the April 25, 1989, Public Park Use Ordinance of the County of Roanoke, Ordinance # 42589-8, Chapter 15, the Roanoke County Parks and Recreation Department has the authority to regulate the uses, procedures, and associated fees for the public use of all lands and facilities under its control. A. The Assistant Director of Parks or his designee is authorized to grant approval and to schedule the use of athletic fields, picnic pavilions, open space, the Equestrian Center and other park amenities in accordance with the policies found within this manual. Such use will be approved through the provision of Park Special Use permits, picnic pavilion reservations, and Equestrian Center passes. B. The Supervisors of Youth and Adult Athletics are authorized to grant approval for the use of parks and school sports facilities, after coordination with the Parks Division and the Roanoke County Schools Administration, for Parks and Recreation Department sanctioned and sponsored sport league practice, games, and tournaments. Facility use will be administered through an approved Athletic Field or Facility Permit. 1 No facilities may be used without an approved permit issued by the Department of Parks and Recreation. III. Permissible Activities Approved community activities may include, but are not limited to, recreational games, instructional programs, tournaments, festivals, clinics or concerts. Activities which do not fall into the above mentioned categories and appear to be of questionable motive will be referred to the Director of Parks and Recreation for review and decision. IV. Athletic Program Sanctioning In order for an athletic program to be sanctioned it must meet the sanctioning requirements listed below and shall apply in writing to the Director of the Parks and Recreation Department at least twelve weeks prior to the program's proposed starting date. The request shall include a complete description of the proposed program, number of participants anticipated, the number and type of facilities requested, the cost, and how the program will be funded. The Department of Parks and Recreation shall not sanction or approve the use of County resources or facilities by clubs or organizations which will duplicate existing services already being provided by the Department, area recreation clubs or the community. The request shall include a copy of the organization's bylaws, current officers list, and a certificate for $1,000,000 of general liability insurance listing the County of Roanoke as additionally insured and a certificate indicating that the club has Boards and Directors Insurance to cover the actions of their board of directors, coaches, volunteers, and officers. Clubs will be notified in writing if the request has been approved. V. Requirements For Sanctioned Organizations A. upon or iD: All leagues or teams requesting use of Roanoke County athletic facilities shall be organized or coordinated by the Parks and Recreation Department or by a department approved and sanctioned organization. All other use shall be by special use permit. B. Player Eligibility: 3 • • eligibility Ages: The eligibility age for participation in youth sports shall be a minimum of 6 years of age and a maximum of 17. The cut-off date to establish the age of the child is October 1 of the current year. Roanoke County will honor an alternate cut-off date established by Little League, Dixie League, or other sanctioning organizations if that date does not expand the age brackets or increase the age eligibility established by Roanoke County Parks and Recreation. C. e tin A club representative shall attend a monthly meeting of the Youth Athletic Council and other meetings as needed to coordinate the program with Roanoke County Parks and Recreation D. Sport Rules and Regulations: Clubs must abide by Roanoke County Parks and Recreation Department sport rules and regulations E. Teams Outside Roanoke County: Teams formed from residents outside the boundaries of Roanoke County may interlock with Roanoke County leagues under the following conditions: • if that locality does not have enough teams to have a league of their own; • if that locality does not have enough teams in an age division; • if Roanoke County has not reached facility or resource capacity; • the parks and recreation department in that locality must make a formal request to Roanoke County Parks and Recreation to join our leagues and receive approval. F. Comply with all policies and procedures outlined in the Community Use Manual. G. Sub-leasing: No organization may sponsor or sub-lease any other organizations for the purpose of altering the classification or fee schedule of such other organizations. H. Service Levels: Clubs shall request permission from the Parks and Recreation Department in writing at least 12 weeks in advance of the season to change service levels of the leagues, the club's organizational status, or increase services which have an impact on the Parks and Recreation Department's facilities and budget. If approved the club would be responsible for all operational expenses until such time as funding is received in the general fund budget. Roanoke County is not responsible for cost associated with unapproved changes. 5 .,, C. Athletic Facilitie (listed in priority order) 1. First priority in outdoor facility allocation will be given to youth baseball/softball in the spring; youth football/soccer in the fall. First priority in indoor gymnasium space in the schools will be given to youth basketball in the winter. School use of park athletic fields will be allowed up until 5:30 p.m. during weekdays. School use after 5:30 pm must be approved by Special Use Permit and coordinated through the Parks and Recreation Department at least 2 months prior to scheduled use of the facility. 2. Second priority in outdoor facility allocation will be given to adult slow-pitch softball in the spring, summer and fall at Burton Fields, Whispering Pines # 1 field, and Mt. Pleasant #3 field; adult football in the fall on the Veteran's Administration and Hospital field (to be negotiated annually with the V.A.). Second priority in indoor gymnasium space in the schools will be given to adult basketball in the fall at RCCC School. Any suitably-sized athletic facilities not scheduled for sanctioned youth leagues shall be made available to sanctioned adult leagues for games and practices. 3. Organizations requesting use park athletic facilities for adult athletic team tournaments must submit a written request to the Supervisor of Adult Athletics by February 28 of each year. Upon review and approval of the schedule, an Athletic Facility Contract Agreement shall be executed between the department and the organization for the facilities. A per team fee will be assessed for each tournament which shall be submitted within five days after the completion of the tournament. 4. AAU Youth Basketball Partnership Agreement for use of school gymnasiums. 5. Out of season rental of athletic fields by the public will be permitted from August 1 through October 31 for one day events on a space availability basis. All reservations are on a first-come first-serve basis. 6. All other requests will be considered on an individual basis through the special use request process. Approval is contingent on resources, ground conditions, and scope of request. Approved requests will be assessed a fee. 7 A. sport Seasons -Roanoke County sanctions the following sports to play in the following seasons only. Any out of season use must be approved through the Special Use Permit process. Approval is contingent upon proposed program, field conditions, and scope and type of request. Use is subject to fees as established in section XIII-F. (Schedules are subject to change due to inclement weather.) Sport Season Dates Youth Baseball/Softball Spring/Summer 1st week in April through July Adult Softball Youth Soccer Youth Football Adult Fall Softball Adult Basketball Youth Cheerleading Spring/Summer 1st week in April through July Fall 1st week in August through 3rd week in November Fall 1st week in August through 3rd week in November Fall 1st week in August through 4th week in October Fall 1st week in October through the end of November. Fall Adult Touch Football Fall Youth Basketball Winter Coincides with youth football and soccer 4th week of August through the end of November. Mid-November through 3rd week in March 10 B. Participant Ratios -Team rosters shall be within the following ranges or established numbers: basketball ............................................ 10-12 per team baseball ................................................ 12-15 per team cheerleading ........................................ 6 per team minimum flag football (adult) ............................. 12 per team football (youth) ................................... 16-32 per team soccer (9 yrs & up) .............................. 12-22 per team soccer (8 & under instructional) ......... 12-17 per team softball ................................................. 12-15 per team C. Children may participate in only one Parks and Recreation Department sanctioned youth sports team program per season. D. Practice and game slot allocations - In many cases the recreation clubs are responsible for the development of practice and game schedules. In order to provide for maximum flexibility and to ensure the most efficient use of facilities the clubs are authorized to assign facilities in a manner that best meets the needs of their program. However, each club must ensure that facilities are assigned in a fair and e equitable manner and that schedules are developed that protect the welfare and health of the children. Games and practices should end by 10:00 p.m. on school nights and no more than three practices/games per team per week may be scheduled while school is in session. The week shall run from Sunday to Saturday. When disputes arise the Parks and Recreation Department has the ultimate authority to assign fields and settle any and all disputes. E. Participation Guidelines: For facility planning purposes and as part of the basic level of service to be provided the community for their general tax dollars, Roanoke County has established minimum participation guidelines for youth sports. The following are the recommended minimum participation guidelines: 11 F. Number of scheduled games per team -The number of games per team will fall within the following ranges depending on the number of teams and facilities available. If a club needs to exceed the number of games listed below, a written request shall be submitted to the Parks and Recreation Department no later than 5 days after player sign-ups. Baseball/softball .............. 15-18 Basketball ........................ 10-12 Football .............................. 8-10 Soccer .............................. 10-12 G. Scheduling Allowances -When participation demand exceeds supply and resources, the Parks and Recreation Department will establish a limit on participation by implementing one or more of the following alternatives: 1. Priority will be give to Roanoke County teams. 2. Team sizes shall be increased to necessary levels. 3. Practices and/or games shall be scheduled on Fridays and Sundays as needed. 4. Teams shall share facilities during practices. 5. The sport season shall be lengthened. 6. The number of games per team shall be reduced. 7. The length and/or the number of practices per team shall be reduced. 8. Reduce the amount of individual time each child will play under the all-play rule. 9. Build more facilities. 10. Limit the number of teams per league or division. 11. Limit the number of participants per club. X. Basic Level of Service The Department will provide the following basic levels of service for facilities: A. Recreation Division Services (subject to yearly budget allocations): Services requested above this level can be purchased and will include material and staff costs. 13 s • 10. For school facilities used during the regular season of sanctioned play the Recreation Division will handle the following: schedule the facility schedule and pay for building supervision schedule and pay for custodial cleanup 11. Youth Athletic Section staff will develop game schedules for basketball, soccer, and football. Practice schedules for basketball, soccer, and football will be developed by the Recreation Club and submitted to the Parks and Recreation Department for review, approval, and a permit to schedule use of the facilities. 12. Practice and game schedules for baseball and softball will be developed by the Recreation Club and submitted to the Parks and Recreation Department for review, approval, and a permit to schedule use of the facilities. B. Parks Division Services (subject to annual allocations The Parks Division will provide the following basic level of maintenance and support service. Services requested above this level can be purchased and will include material and staff costs. Normal grounds maintenance services at outdoor park include: 1. Baseball/softball fields for regular season pla,~practice: Appropriate seasonal ballfield preparation. Mowing of grass at least once per week as needed. Infield prep and dragging once weekly in April; twice a week in May and June. Trash canister pickup. Installation of bases and up to two pitcher's plates per field. Maintenance and repair of fencing and backstops for normal wear and tear. Field marking at least once per week from April through June. Infield lines put down each game day. Maintenance, repair, and utility costs of field lighting during the standard season. 15 J 7. All games or practices must be stopped immediately if there is any lightning in the area. 8. In the event of inclement weather which occurs 45 minutes prior to the start of, or during a game the Recreation Division staff (whenever possible) will decide field or gym cancellations. If staff are not able to make an advance decision, the official or league representative at the site will make the decision. Decisions will be respected by all participants. 9. If a league fails to cancel field use during inclement weather and such use causes extensive field damage, the league will be responsible for any repair costs. B. Inclement Weather Policy School Facilities All Roanoke County Parks and Recreation Department programs held in Roanoke County Schools will be canceled when the Roanoke County Schools close due to inclement weather, under the following conditions: 1. Monday through Friday - if schools close all Recreation Department activities in the schools are canceled. 2. Two-hour late opening - if conditions do not worsen through out the day, activities proceed. 3. Early school closing -all Recreation Department activities in the schools are canceled. 4. Saturday & Sunday - Recreation Department evaluates conditions and makes decision by 7:30 a.m. Athletic Program Cancellation Baseball and softball are called at the field by the club representative or official. All other athletic cancellation announcements for school and park sites will be given between 4:00 and 5:00 p.m. weekdays and between 7:00 and 7:30 a.m. on weekends by the Recreation Division Athletic Section Staff. Call the Roanoke Times Info Line at 981-0 l 00 and enter the access code 7527, option #1, to hear the recorded message. Whenever possible, the message will be updated on weekends with greater frequency. The announcement refers to all sites and locations. 17 • G. Use of tobacco products and smoking are not permitted in schools, public facilities, or community centers. H. Heating and air conditioning settings may not be changed. I. Failure to abide by limitations of use or sanctioning policies will result in forfeiture of the group's opportunity to use facilities. J. No permanent or temporary structures may be erected or modified on Roanoke County Parks and Recreation Department or Roanoke County School property without prior approval from the Parks and Recreation Department and/or the Roanoke County Schools Administration and obtaining the necessary building permits. XIII. Liability Responsibility With the exception of Roanoke County Parks and Recreation Department sponsored programs and events, each special use applicant of a facility must agree to assume full responsibility and hold the County of Roanoke and employees harmless from legal liability for injury and damage to the person or property of others in connection with the use of park or school property. At the discretion of the Director of the Department of Parks and Recreation, applicants may be required to produce proof of insurance certifying Public Liability Insurance of $1,000,000 or more per person and Property Damage Insurance of $1,000,000 or more per occurrence as applicable. XIV. Hours of Usage A. Parks and Recreation Department Outdoor Facilities -The hours of park use will normally be restricted to the period from 8:00 a.m. until sunset or posted park closing time, with the exception of lighted ballfields or park amenities which can remain open until 11:00 p.m. B. School Facilities -For indoor facilities the hours of use will be from the dismissal of school or after the school athletic programs are completed until 10:00 p.m.. For outdoor facilities the hours of use will be until sunset for unlighted areas and until 11:00 p.m. for lighted areas. 19 D. Lights The use of lights is allowed by clubs for scheduled team practices and games only. Unscheduled use of lights by individuals, coaches, volunteers, or officials is not authorized. For the first offense the individual/s will be charged for each hour the lights were on. For a second offense, access to the light controls will be removed from the individual/s. For the third offense, the club or organization will be billed for each hour the lights were on and for the cost of securing the light controls and re-keying the locks. For athletic fields equipped with lights, the club representative scheduled to use the facility for team practice is responsible for the turning on and off of the lights. For scheduled game use of fields the home team coach is responsible. The lead official will also confirm that the lights are turned off within 15 minutes of game closing. Lights must be turned off no later than 11:00 p.m. and turned on no earlier than 30 minutes prior to sunset. The utility cost of lights left on after 11:00 p.m. will be charged to the clubs scheduled to use the facility on that occasion on a per hour basis from 11:00 p.m. until turned off. Lights should not be turned on until 1 /2 hour before sunset. Clubs turning lights on early will be charged for each hour the lights were on before 1 /2 hour before sunset. E. Field Rotation In order to provide a preventive maintenance program for playing fields, the Department will make every reasonable effort to rotate fields or rest fields each spring and fall. The Assistant Director of Parks and the Supervisors of Youth and Adult Athletics will determine which fields are to be retired and when. F. Open Space The Department will make every effort to provide space for spontaneous play in County Parks. These open space areas can be used on a first come, first serve basis. 21 • XVI. Fund Raising Activities A. A detailed written request must be submitted for review on a Special Use Request form to the Assistant Director of Parks for outdoor facilities or the Assistant Director of Recreation for indoor facilities at least 30 working days prior to the requested date of the program. Upon approval the group will receive a permit for use. B. Approved groups may not restrict public access to a County park or facility in return for an entry fee without prior approval of the Department. C. Approved groups will be responsible for all direct expenses, to be paid in full at least ten days after the program date. D. Compensation for property damage will be the responsibility of the scheduled user. E. The Parks and Recreation Department reserves the right to restrict facility use for fund raising activities. F. Non-profit charitable organizations and agencies may request the waiver of rental fees for one fund raiser per year. They will however be responsible for the direct costs associated with the event and any damages. Additional requests will be assessed the regular rental rate for the use of the facility. G. Approved groups shall be responsible for site security, first aid, trash pickup and removal, traffic and participant control, restroom facilities, and clean up. Additional requirements may be required by the Parks and Recreation Department depending on the type and duration of the event being held. XVII. Picnic Shelter Reservations Shelters are available on a first come, first serve basis at no charge, unless the shelter has been specifically reserved. Reservations will be accepted on a first come, first serve basis beginning the first working day in February for the season which runs from April 1 through October 31 of each year. Call (540) 3 87-6078 to reserve a shelter. Reservations require payment of a rental fee. 23 • A-051397-6 ACTION NO. • ITEM NUMBER t~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Approval of Health Insurance Contract for School and County Employees COUNTY ADMINISTRATOR'S COMMENTS: G~n~ rts~..i( cLj'~ SUMMARY OF INFORMATION: The County of Roanoke and the County of Roanoke Schools are currently in the third year of a three year contract with Trigon Blue Cross Blue Shield. Claims experience for the last year for both the County and the County Schools has been extremely high. Based upon this claims experience renewal quotes from Trigon Blue Cross Blue Shield would have been an increase in rates of 30%. However, due to the foresight of our consultants (Slabaugh Morgan White & Associates) last year's renewal included a cap for this year's increase of 8%. We are therefore able to take advantage of this cap and project our renewal rate at an 8% increase. The County of Roanoke is currently participating with the other valley jurisdictions in receiving bids for a possible joint health insurance program to begin January 1, 1998. These bids will be received by May 17, 1997 and will be evaluated by our insurance consultant over the next few months. The Joint Health Insurance Committee will continue to work together on an implementation plan. In light of the fact that the County will be considering changing policies within six months we are not recommending any change in the benefits provided by the health insurance package. We are recommending that a portion of this 8% increase be passed along to the County and County School employees. There has not been an increase passed on to the County employees since the 1994-95 fiscal year. At the same time we will use this opportunity to more evenly distribute the County benefits among the three tiers that are currently offered. This change will move us more in line with the other valley jurisdictions in the method of allocating our resources among the three tiers. The current and renewal rates for the health care coverage are outlined in Appendix A. We are proposing that the County employees would pay 15% of the single comprehensive plan premium, 40% of the single plus dependent comprehensive plan premium or 40% of the family comprehensive plan premium. The impact of this change will result in a slight decrease for those employees with single coverage and an increase in premium for those employees with single plus dependent or family coverage. As in prior years the County employees will continue to receive the entire cost savings benefit of choosing point of service plan over the comprehensive plan. This strategy has been extremely successful and is reflected in the fact that 40% of County and 47% of School participants are choosing the point of service plan. This is an increase of 20% over the enrollment for 1996. M:\FINANCE\COMMON\BOARD\5-13-97.WPD May 9, 1997 ., ,~ ,.,. A summary of the County and the County Schools insurance reserves are shown on Appendix B and Appendix C respectively. The large balances that had at one time accumulated in these reserves have been used for the past few years to keep employee premiums from increasing and are estimated to be depleted by June 30, 1998. These reserves include the deposit of Trigon Blue Cross Blue Shield stock (valued at $138,000) that was received as a result of the de-mutualization effective in January 1997. We are prohibited from selling this stock prior to August of 1997 after which we will review our options to ~° hold some of the stock or liquidate it all. FISCAL IMPACT: As show on Appendix B the County budget for FY 1997-98 includes $1,521,668 for health insurance expenses. In addition, $273,565 will be allocated from the reserves to keep employee increases to a minimum.. As shown on Appendix C the School budget includes $2,692,005. In addition to this amount we estimate using $598,358 of the reserve fund. These projections are based on continuing with the 1997-98 Trigon Blue Cross Blue Shield Blue Cross Blue Shield renewal for an entire year. If the joint health insurance bid proves viable an adjustment can be made to the County and School budgets at that time. STAFF RECOMMENDATION: Staff recommends approving the attached renewal rates with Trigon Blue Cross Blue Shield. Information packets will be distributed to the employees immediately in order to complete enrollment before the June payroll. After the joint health insurance bids have been evaluated this summer, an implementation plan will be developed for County participation if the bids are beneficial to the County. SUBMITTED BY: APPROVED: ~. Diane D. Hyatt Director of Finance Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Elmer C. Hodge County Administrator ACTION Motion by: Bob L. Johnson to approve health insurance contract cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Joe Sgroi, Director, Human Resources VOTE No Yes Abs. Eddy ~ _ Harrison ,~ Johnson -~ Minnix ~- Nickens ~_ M:\FINANCE\COMMON\BOARD\5-13-97.WPD May 9, 1997 New Orleans, Louisiana April 28, 1997 & A s s o c i a t e s Richmond, Virginia Ms. Diane D. Hyatt, CPA Director, Department of Finance County of Roanoke P.O. Box 29800 Roanoke, Virginia 24018-0798 Dear Diane and Jerry: ;.._ . ., Norfolk, Vrginia Dr. Jerry D. Hardy Director of Budget and Data Management Roanoke County Schools 5937 Cove Road Roanoke, Virginia 24019 Slabaugh Morgan White & Associates have completed our independent evaluation of the proposed renewal actions to become effective July 1, 1997 on the County of Roanoke and Roanoke County Schools' medical and dental plans. The purpose of this letter is to summarize our analysis and to provide recommendations for the 1997-98 contract year. Similar to previous years, our review considered each element of the medical and dental plans that impact the costs; projected. claims costs, retention expenses, reinsurance fees, participation in the two medical plan options as well as the plan design of each program. The highlights of our review are as follows: Medical Plan The County and Schools offer employees the choice of two plan options; Comprehensive and Point-of-Service (POS). The POS plan offers a higher level of benefits when medical services are managed by a primary care physician. The. medical plans are administered by Trigon BlueCross BlueShield under ashared-risk or minimum premium funding arrangement. Enrollment in the medical plans increased during the past year by 3.8% to 2,171 employees.. Presently over 45°r(a of employees and their dependents are enrolled in the P0~ plan. This shift to the POS plan reflects then County and: Schools' emphasis oR the; wellness' and pceventive~ features avail'ablek through this option and the' POD plans long term abilityF tar morel effeativel~ hold' down costs. ~auro.nokscraenrForest Drive Suite 304 Richmond: Virginia 23226 (804) 289-0600 Fax (804) 673-3309 Ms. Diane D. Hyatt Dr. Jerry D. Hardy April 28, 1997 Page two ~+ SMW examined the key components which make-up the overall costs of the medical plan, including retention expenses, reinsurance charges and claims expenses. Overall Trigon projects a 30.2% rate increase is necessary to fund the medical plan for the upcoming contract year. Our analysis indicates a 17.1 % increase is more appropriate. However, last year in conjunction with the renewal evaluation, we negotiated a rate increase cap on the 1997-98 projections at 8%. Trigon is honoring this limit, which generates a potential savings to the County and Schools of 51,475,1 15. We recommend accepting the 8% increase. We have discussed with Trigon representatives the performance guarantees on the service of the plan. These service standards will continue for the 1997-98 contract year and Trigon will place 10% of the administrative fee at risk for their ability to meet these criteria. The current plan design was also reviewed to ensure appropriate coverage is provided. Several enhancements were implemented last year and in view of the joint health care purchasing project no further modifications are advised. Dental Plan The indemnity dental plan administered by Delta Dental Plan of Virginia was also evaluated. SMW concurs with the renewal rate projections calculated by Delta which are: Active Employees: 7.4°~6 decrease Retired Employees:. 2?.5°r(a increase LeUrosnoksdhyhd042@.doc Ms. Diane D. Hyatt Dr. Jerry D. Hardy April 28, 1997 Page three It has once again been my pleasure to work with the County of Roanoke and Roanoke County Schools in the evaluation and analysis of your employee group health care programs. Please let me know if I can provide any additional information or if you have any questions concerning this letter. Sincerely, uliet D. White Principal JDW:Iat ~~~ LaUrosnok~c/hyhd0428.doc Appendix A ~- Co O "~ ~ O ~w W ~ y d V 4 O R ~i ~ ~ _~ b ~~Qrr ~ ~ iG O O O a ~ a~i aav~ a .~ ~, d 0 ~. .S 0 a C a L w ~ y C ~ ~ L y G I\ d d .~ t ~~~ wF ~ a o a ~a td o E H W 6 y C in y e a d O F ~. w ~, .~'i ^3 MC. U ~ (~ •~~4 W .. h N V' M l~ O~ ~ ~ ~ ~ ~ '-. 0 0 0 0 0 SON ~O ~ v iN V ~ oo ~ N vi ri ri M M M M M V N 00 ~O ~O --+ M 00 l~ O l~ ' ~ N O ~ O O M 00 V °° ~ ~ o~~ ~~ ~ ~~~ '-' ,~ N ,~ ,-r N 0 O OO 0 0 N W v i V' N N ~O vi ~ 00 ~O ~ O ~D M ~ N V I ' -. N V O~ ~--~ DD 0o rn V N ~O Q\ ~..i ,~ O \ O p O o O V 00 O O O a0 ~ 00 O O O rn~ n N o n o ~--~ V O M M Vl N O r ~ r i N ~ ~ h ~O a0 O ~ a` ~ ~ .--. ~t v i ~ N n ~ n o o, r i. N r i, o o. N ~ N ~ ~ im N V ' b Q ~ Q a ~ a ~ a a a ~ ~ ~ ~ ~ ~~ ~ ~ ~ ~ ~ ~ ~~ v o ~~ ~ w ~ w M:\FINANCE\COMMON\BOARD\5-13-97.WPD Apri128, 1997 Appendix jB ~- (~ County Health Insurance 1997-98 Budget Estimates of 1997-98 Health Insurance Expense Based on 8% Increase Budget sources of funds $1,521,668 Estimated Uses of funds 1,795,233 Shortfall of budgeted health insurance ($273,565) Analysis of Health Insurance Reserve Estimated Balance in Health Insurance Reserves Less IBNR Less June withholdings for July payment Estmated Surplus in Reserve at June 30, 1997 Activity from 1997-98 budget Trigon stock value Estimated Usage included in 1997-98 budget (from above) Additional enrollment during 1997-98 Estimated surplus (deficit) in reserve at June 30,1998 $929,530 (474,626) (182,700) 272,204 138, 000 (273,565} (50, 000) M:\FINANCE\COMMON\BOARD\5-13-97.WPD Apri128, 1997 • School Health Insurance 1997-98 Budget Estimates of 1997-98 Health Insurance Expense Based on 8% Increase Budget sources of funds Budget for regular employees $2,452,005 Budget for retirees 240,000 2,692,005 Estimated Uses of funds Estimate for regular employees 2,956,185 Estimate for retirees 334,178 3,290,363 Shortfall of budgeted health insurance ($598,358) Analysis of Health Insurance Reserve Estmated Balance in Health Insurance Reserves $1,505,985 Less IBNR (817,850) Less June withholdings for July payment (360,000) Estimated Surplus in Reserve at June 30, 1997 328,135 Activity from 1997-98 budget Trigon stock value 263,500 Estimated usage included in 1997-98 budget (from above) (598,358) Additional enrollment during 1997-98 (150,000) Estimated deficit in reserve at June 30,1998 Appendix C ~-~ M:\FINANCE\COMMON\BOARD\5-13-97.WPD April 28, 1997 A-051397-7 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Approval of Dental Insurance Contracts for School and County Employees COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The County provides dental insurance for School and County employees. Effective July 1, 1994 the County allowed the School and the County retirees to participate in the program with the understanding that they would pay the entire amount of their premium and that their experience would not cost the County any additional money. Last year during the renewal process the retirees premium was segregated and increased to reflect the higher claims experience of this group. SUMMARY OF INFORMATION: The claims experience for the retirees continues to be higher than the active employees. The current year renewal quote reflects a 27.5 % increase for retirees and a 7.4% decrease for the active employees. A comparison of the rates for this year and next is shown in Appendix A. Dental insurance is another component that is currently being bid by the joint health insurance committee. This renewal is reflected for the 1997-98 fiscal year however, if a more competitive bid is received in the joint health insurance renewal the County will have the option to change at that time to the more favorable plan. FISCAL IMPACT: The County provides the funds for County and School employees for dental insurance coverage. The decrease in the rates for the active employee will result in a savings of $30,000 from the amount that is included in the proposed 1997-98 budget. STAFF RECOMMENDATION: Staff recommends approving the attached renewal rates with Delta Dental of Virginia and adjusting the proposed 1997-98 budget to reduce dental insurance cost by $30,000. Since Roanoke County funds the entire benefit cost for County and School employees and as a direct result of good employee claims experience this year, Staff recommends appropriating this savings to the Employee Suggestion Program. M:\FINANCE\COMMON\BOARD\5-13-97.A May 8, 1997 ~+ 1 SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: "° Elmer C. Hodge County Administrator - ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Abs Denied ( ) approve dental insurance Eddy ~ Received ( ) contract with 530,000 savings Harrison ~_ Referred ( ) appropriated to the General FundJohnson .~ To ( ) Unappropriated Balance Minnix ~_ Nickens ~ cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Joe Sgroi, Director, Human Resources M:\FINANCE\COMMON\BOARD\5-13-97.A May 8, 1997 r++ .~I ~, a VJ CC a u ~" CC L a Q H C G) y A ~ 4n ~ O b C O ~, y ~~ w C~ ~ C. = o u U Q' i W Q y ~ i v, e C~ a .r C w~ a U pC o E F L a ~~~ ~ '7 00 ~ h ~ ~ ~ ~--i O O O O O O O M ~ M o O r i o NNO am N ~ vi . ~ M ~ N 7 h 3 000 000 o 0 0 0 0 0 I 0 M N 0 o M M o N o O~ N ~O ~ ,-. .-. ~ to v~ N ~t l~ ~, ..~,.~ ova , O ~ M 00 [~ ~ O O ~ ~ O ~ "" inn Sw ~n N~ ~o v i N7v i 0 0 0 O O O y O a ~ V N ~D cF 00 O +~ ~ ~ ~ ~ M O tF .. .i ri ~N N ~ ~ 7 " N w Q ~ V ~ O ~p r+ N ~~N ~~N UCq " M M O N E ~ N ~ooorn ~~~ o '~ N ~ N d' F ~ A, y ~ y ~ ~+ a ^~ a a ~~ ~ ~~~~ vi~w ~znw U ~ M:\FINANCE\COMMON\BOARD\5-13-97.WPD May 8, 1997 Appendix A ~~ ~~ rn N O Y rn L Y 3 N U A-051397-8 ACTION NO. ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMIl~tISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Appropriation for Reserve for Future School Capital COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval This will establish a capital reserve for school projects in the County fund balance account The $2 million previously discussed for this purpose will also be added to this account The $Z million is recurring revenue, whereas the $670,000 is not This should put us on schedule with the program as we discussed earlier in the year and which is attached for your information. SL1IvIMARY OF INFORMATION: The 1996-97 Debt Fund budget contains several line items that will not need to be expended during the current fiscal year as listed below: 1 Aline item was included for temporary borrowing at the time we were anticipating a potential bond issue for the new South County High School. $365,000 2 The Schools were asked to set aside an amount of money for future debt 230,000 payments. 3 The debt budget included interest expense on the Cave Spring Junior High Literary Loan. Due to the timing of this loan the interest payment will not be due until the 1997-98 fiscal year. 75,000 Total $670,000 The intent of all of the above line items was to help to defer the cost of future debt as a result of new School capital construction. Since these items will not be needed in the 1996-97 budget staffrecommends reserving $670,000 resulting from these savings for future School capital needs. It is anticipated that these funds would be used to help offset debt requirements that will be incurred as a result of the School capital needs assessment. The attached worksheet outlines the plan that was discussed at a prior worksession, as a possible plan to fund future School capital debt. This $670,000 one-time savings is shown in the first column. The $1,000,000 new Economic Development and the $1,000,000 School /County savings are included in the 1997-98 budget. m:\finance\common\board\ 1-28-97.wpd May 9, 1997 FISCAL IMPACT: The County will designate $670,000 of savings from the Debt Fund for the 1996-97 fiscal yeaz to a reserve for future School capital needs. • STAFF RECOMMFNDATION•staff recommends establishing the reserve for future School capital needs and designating $670,000 of the savings from the 1996-97 fiscal year debt budget into this reserve. SUBMITTED BY: APPROVED: Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: HarrX C. Nickens to No Yes Abs. Denied ( ) ~pbrove 5670,000 reserve for Eddy ~ Received ( ) school capital Harrison ~, Referred ( ) Johnson ~ To ( ) Minnix ~- Nickens x • cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent • m:\finance\common\board\ 1-28-97.wpd May 9, 1997 • • r ', 3 d Z Of C_ ~3 to N ~ O ~ •C "' t0 ~m x _= t`~ ~~ c o w ~ = o ~ oav OG ~: d~ O Q ''"' C ~ L ~U = C~ ~~' 3 as r Y V Q 3 Q1 ~ M M M O CO CO I` In N 07 r' r C_ GPI ~~td'4'NI`000OOONd' t~ I O O O N~ N t! ') r~~'' N~ •C C~ ~rj M M r d0 O d' d0 ~ to r M ~~ RI 00 a0 00 d' ~ 00 tf') O C' r cD d' ~ml i`I`1`Od'f`I`Ott~~000~ rM.~hCflMNrr ~ ~ Y.~I V__~ II~ ~ ~ r OW p O~ 0 C Q1 3 y I O Cfl ~ CI y V .>i H O R) ~ ~ ~ °- r ~ 3 0 ~ c Z Q V W :° a as c~ ~a V C m E as c m > c ~ Q N COf~Or001~1`NO O I`~ M I` O N r N N ~- d0 N CD M to r to 001`OtI')MCOr~N ~.nrchcfl~'a'r~~rao NC'Md'OOOd'COI` N N N N M M M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r r r r r r r r r r r 00000000000 00000000000 00000000000 0 0 0 0 0 0 0 0 0 0 0 00000000000 00000000000 r r r r r r r r r r r M O ri r- r 0 0 0 0 ti c~ O O ~ y~ ~, pp O 0 e- N M ~ ~ CD Imo. 00 O O O N O O O O O O O O • V~ i i~ ~ i i ~~~~ i i to m CflI`OOOrNMd'~CO1` ~ 0 0 0 0 0 0 0 0 0 0 0 0 ~~~~ N N N N N N N N m v.. t0 A O N (C L m C m c0 Q m O ~ O N ~ O ~~ .a °: ca L ~~ c a O ~ Q. ~ cu 4: c~ U_ ~ .Z m m ~ ~ m ~ L m m L ~ ~- ~~ 0 c ~ c ~ c's m L ~ U O .~ ~ C m m L U F- ~- ~ = N O Z 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~p ~,, V~ 0000000000 3~ ~ 0 0 0 0 0 0 0 0 0 0 ~i 0 0 0 0 0 0 0 0 0 0 C~ y OOOOtf)~~~~~ Q ~ I r r In ~ ~ ~ Lf') ~ ~ ~ . ~~ ~, ` A-051397-9 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Ottaway claim COUNTY ADMINISTRATOR'S COMMENTS: This notice of claim is filed on behalf of Adrian R. Ottaway and Mary H. Ottaway in the amount of $275,000 for the alleged improper and negligent building inspection of 7730 Old Mill Forest Drive. Mr. and Mrs. Ottaway contracted with Reginald Knighton to construct a home for them. Litigation is currently pending between these parties. The Ottaways believe that the County is partially responsible for their problems, based upon their belief that the County building inspectors did not properly inspect during construction. Section 15.1-554 provides that no action shall be maintained against a county upon any claim or demand until that claim or demand is first presented to the board of supervisors for allowance. It appears that the Ottaways are pursuing this remedy. Attached you will find copies of the claim letter dated April 16, 1997, from Jeffrey A. Fleischhauer, Esq., attorney for the Ottaways, and various documents in support of this claim. These documents describe the basis for this claim. The house passed all standard inspections before a certificate of occupancy was issued on August 12, 1993. Many reinspections were made due to failure to meet code, and items were brought up to code standards before final approval. County staff had made over 30 site visits after the certificate of occupancy was issued, in an attempt to resolve these problems (including items not subject to the building code). It is unfortunate that the Ottaways have experienced these difficulties with the construction of their home; however, their relief should be from the contractor they selected to construct this house, not the County taxpayers. Building inspections under the Uniform Statewide Building Code are ~ warranties or 1 ~-`~ guaranties against all perils, problems or disappointments with contractors. Counsel for the Ottaways claims that this "improper and negligent inspection" amounts to a taking of private property without just compensation, sometimes described as an inverse condemnation. This assertion is based upon a Virginia Supreme Court case involving the failure of a county to maintain a public drainage easement, and the Court viewed this as an "implied contract." Fatal to counsel's assertion is the complete absence of any public use of this property, nor any contractual agreement, express or implied, between the Ottaways and the County. Indeed a long line of case decisions from Virginia and most of the other states, reject the notion that a private contract or private right of action exists for "negligent inspection.° If the Board accepts this claim, then the amount of damages claimed is $275,000. ALTERNATIVES• The Board may accept this claim and pay the sum of $275,000. In the alternative the Board can deny this claim, and let the Ottaways proceed to prove their claim through judicial action. It is recommended that the Board deny this claim. Respectfully submitted, Paul M. Mahoney County Attorney ACTION Approved ( ) Motion by: Bob_T~. Johnson to Denied (X) deny claim ___ Received Referred To cc: File Paul M. Mahoney, County Attorney VOTE N~o Yes Abs . Eddy ~ Harrison x Johnson ,~t_ Minnix _~ Nickens x 2 JEFFREY A. FLEISCHHAUER, P.C. ATTORNEY AT LAW 305 FIRST STREET, S.W., SUITE 500 ROANOKE, VIRGINIA 24011 JEFFREY A. FLEISCHHAUER MCNEILY, ROSENFELD & RUBENSTEIN WASHINGTON, D.C. OF COUNSEL April 16, 1997 Clerk of the Board of Supervisors Roanoke County 5204 Bernard Drive, SW Roanoke VA 24018 F.W. Burkhart, III, Esq. Commonwealth's Attorney for Roanoke County 305 E. Main Street Salem VA 24153 aP R 2 ~ ~~ ~~ MAILING ADDRESS: P.O. BOX 75 ROANOKE, VA 24Q02 PHONE: 540-344-4490 FAX: 540-345-8737 Re: Notice of claim pursuant to Va. Code Sec. 8.01-222 and 15.1-547 et seq. Dears Sirs or Ms: This is to advise that Adrian R. Ottaway and Mary H. Ottaway, hereby give notice of the following claim pursuant to Va. Code Sec. 8.01-222 and 15.1-547. Nature of Claim: Improper and negligent building inspection of the premises at 7730 Old Mill Forest Drive, Roanoke County, VA. Time and Place of injury: On or about Sept. 30, 1992 at 7730 Old Mill Forest Drive, Roanoke County, VA. Not discovered until 10/12/95 letter from County. Parties involved: Adrian R. Ottaway, Mary H. Ottaway, James Bowles, County Building Inspector, Reginald Knighton, Contractor, Robert's Landscaping and Excavating, Excavator. What happened: Roanoke County failed to properly inspect the foundation for the Ottaway's residence being constructed at 7730 Old Mill Forest Drive, to be sure that the foundation was constructed on proper soils, and that a vapor barrier was properly installed prior to the pouring of the foundation. Amount of damage: $ 275,000.00 ".a. Documents in support of this claim are attached to this notice and are incorporated herein and made a part hereof. Please advise your treatment of this claim within the next thirty days. The actions of the County constitute an inverse condemnation. Art. l , Section 11 of the Virginia Constitution prohibits the damaging of private property for public uses. The taking or damaging of my clients property was for public uses without just compensation. The provision has been held to be a contract action, not a tort action. Jenkins v County of Shenandoah, 246 Va. 467, S.E. 2nd 607 (1993). I look forward to your prompt reply. Very truly yours, ~.,..~. G. "-~ Jeffrey A. Fleischhauer JAF/dc enclosure cc: Adrian R. Ottaway Mary H. Ottaway o~ ~iOANp~~ ~~.~ Z z °v a~ rasa PAUL M. MAHONEY COUNTY ATTORNEY (sao~ m-zoos Apri123,1997 C~~~xx~# ~~ .~a~xx~~.~.~ OFFICE OF THE COUNTY ATTORNEY P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2089 Jeffrey A. Fleischhauer, Esq. Jeffrey A. Fleischhauer, P.C. 305 First Street, SW, Suite 500 Roanoke, VA 24011 Re: Ottaway Claim Dear Mr. Fleischhauer: COO ~-~ ~~ JOSEPH B. OBENSHAIN SENIOR ASSISTANT COUNTY ATTORNEY VICKIE L. HUFFMAN ASSISTANT COUNTY ATTORNEY (sacp ~n-za~l Your notice of claim on behalf of Adrian R Ottaway and Mary H. Ottaway dated Apri116,1997, has been referred to my office by Mr. Burkart, the Commonwealth's Attorney. You stated in this letter that "Documents in support of this claim are attached to this notice and are incorporated herein and made a part hereof." No documents were submitted with the claim. Since I will be preparing a report to the Board of Supervisors on this matter for Board action, I want to submit to the Board any documents in support of this claim that you determine necessary for proper decision. You stated that the County has taken your client's property "for public uses without just compensation." Please describe the public use which the County is making of your client's property. You stated that this claim is a "contract action, not a tort action." Please provide me with a copy of this contract. You stated that this claim is made pursuant to Section 15.1-547 of the State Code. Please clarify for my benefit whether or not you are basing this claim on Section 15.1-547 or 15.1-550. You also state that this claim is made pursuant to Section 8.01-222 of the State Code. As you are aware this section provides that notice must be filed with the locality within 6 months after the cause of action has accrued. This claim letter indicates that the "injury" was not discovered until October 12,1995. Please explain how this claim, which is dated Apri116,1997, and the asserted date of discovery, October 12,1995, avoids the statutory bar of the 6-month notice requirement. It is my intention to submit this claim to the Board of Supervisors at its meeting on May 13,1997. If you have additional documentation you would like submitted to the Board, please deliver it to me on or before May 5,1997. ® Recycled Paper Jeffrey A. Fleischhauer, Esq. Page 2 Apri123,1997 Please call me if you have any questions concerning this matter. Sincerely, ~ ~l~ Paul M. Mahoney County Attorney PMM/spb ... _'~ ~~ C:\OFFICE\ WPWIN\ WPDOCS\ LIT\OTTAWAY\ FLELSCHH.LTR JEFFREY A. FLEISCHHAUER, P.C. ATTORNEY AT LAW 305 FIRST STREET, S.W., SUITE 500 ROANOKE, VIRGINIA 24011 IEFFREY A. FLEISCHHAUER MCNEILY & ROSENFELD WASHINGTON, D.C. OF COUNSEL Paul M. Mahoney, Esq. County Attorney Roanoke County P.O. Box 29800 Roanoke, VA 24018-2089 Re: Cutaway Claim Dear Mr. Mahoney: May 2, 1997 E-~/ MAILING ADDRESS: P.O. BOX 75 ROANOKE, VA 24002 PHONE: 540 344-4490 FAX: 540-345-8737 This is to acknowledge your letter dated Apri123, 1997. I apologize for the omission of the documents which were inadvertently not enclosed with the notice of claim to you. Please review the attached documents. This claim is based upon the improper and negligent inspection of the C~ttawa~s premises, which improper and negligent inspection has resulted in serve property loss to my clients. The actions taken by Roanoke County in failing to properly inspect the premises amount to a taking of my client's property without just compensation. This is sometimes described as an inverse condemnation. In describing this as a contract action, I was referring to the holding in Jenkins v. Count~of Shenandoah, 246 Va. 467 (1993), in which the Virginia Supreme Court held that such a taking was an "implied contract" action. this claim and dispatched Gardner Smith to investigate the claim. The statutory citation for the additional basis under which we are proceeding is Va. Code Sec. 8.01-195.1 et seq. (The Virginia Tort Claim Act), not Sec. 8.01-222 which applies to Cities and Towns. This Act requires a notice to be sent, which in this case was sent by my clients on Sept. 7, 1995 to Roanoke County. Roanoke County was aware of I suggest that you have this matter referred to your insurance carrier for error and omissions to determine if coverage exists to pay the C-ttaway's claim. Please advise if you require anything further to evaluate this claim. E-~' cc: the Ottaways Very truly yours, ~~`~+~ ~. Jeffrey A. Fleischhauer Enclosure E-y M E M O RAND U M T0: Paul Mahoney, Don Myers, Elmer Hodge, FROM: The Ombudsman RE: .Possible Legal Actions by a County Resident DATE: June 8, 1995 The purpose of this memo is to give you an alert notice to potential legal actions that are ongoing with one of the county citizens. CITIZENS/HOME OWNER: Russ Ottaway & Marti Haynes 7730 Old Mill Forest Drive Penn Forest Magisterial District ACTION PENDING: The Contractor is suing the home owners for ~ failure to pay. The owner is counter-suing because of incomplete 1 work and shady work. Based on conversations with the owner, I have determined that they feel that the county is partially responsible for their problems. NATURE OF COMPLAINT: This couple built a house which they now say has a long list of defects. They feel these problems are both the contractors' fault and a failure on the part of county inspectors to properly inspect during construction. The citizen feels that the county staff should have helped her with the following: 1. Enforce the BOLA code on vapor retarder installation. 2. Respond to their (the owner) request for follow-up on drainage pipe and the effluent pump system and septic tank smell problems. 3. Insure that the septic system met state codes COUNTY STAFF COMMENTS: The staff worked with the residents as far as they felt that they could. The inspectors received several calls and letters on this project. One inspector reported arranging at least two meetings with the owner and the plumbing contractor, and the owner did not show up. Staff has made more than 30 trips to the residence. There were several visits to the property after certificate of occupancy was issued, and suggestions were made to try to alleviate problems even when the owner were told that these issues were not Code issues. The house passed all standard inspections before a Certificate of Occupancy was issued in August 12, 1993. EXHIBIT n ~" ALL STATE'!NTEpNAT!ON AL ~'- `7 ,^ The County staff conducted the following standard inspections related to the issuing of a.certificate of occupancy. BUILDING PERMIT: footing, framing, and final ELECTRICAL: rough in, final, current, and cut in electrical temp (final and cut in) MECHANICAL: rough in, final PLUMBING: ground, rough in, and final CERTIFICATE OF OCCUPANCY issued There were many reinspections due to failure to meet code, however, all reinspections were brought to code standards before final approval. OMBUDSMAN COMMENTS: I have visited the house and toured the entire building with the owners. Although there was no odor at the time of my visit that I could determine, I did see the following: 1. Residue of glue from carpet removed that had not hardened. 2. Indications of dampness in on the ground level in several rooms. 3. A/C units sitting on concert slabs in a area where the ground was washing away. 4. Incomplete landscaping work. 5. Several modifications that had been made to measure and reduce moisture levels. I have spoken with Ms Haynes daily since my first meeting with her on May 25, 1995. She has provided me updates of the smell and moisture report. Due to the heat, rain, and humidity in the last few days, the air conditioner had to be turned on to try to reduce the dampness. As of the date of this memo, she says the smell is so bad that she can not go into the house to get her clothing out. She wanted the health department to come out and inspect; however, that department told her that they did not do that kind of inspections. I informed her that I knew of no government agency that would provide that type of service for her. She is having medical problems which she associated with allergies which have come back since her exposure to the gases and odors in her house. cf: Gary Robertson Arnold Covey Elaine Gall Terry Harrington Gls/ys <, OWNER'S LIST OF PROJECT PROBLEMS OMBUDSMAN' S SUI~ARY 7730 Old Mill Forest Drive Below is a list of problems the owner claims can be identified with this single family residence (more detailed explanation and owners' comments on each issue is attached): 1. COST OF CONSTRUCTION - Cost near 1000 over contract cost plus lot value at closing. 2. WELL WATER - Acid found in water which is damaging pipes 3. HARMFUL OFFENSIVE GASES - Several gases have been detected which make living in the house unsafe. --. 4. DAMPNESS IN THE BASEMENT - The concrete floor was not properly prepared, so damage is occurring in the basement because of dampness. The moisture has been measured at more then 70%. 5. PLUMBING AND SEWAGE LEAKING UNDER HOUSE - This situation may be contributing to the high moisture levels. 6. LANDSCAPING WORK WAS OVER CHARGED, NEVER DONE CORRECTLY, AND NEVER COMPLETED - Because of this problem, erosion and related damages are occurring to the property. 7. SEPTIC GASES AND SEPTIC TANK - The septic system has note been installed property. Gases and sewer odors can be smelled at and near the tank. S. IMPROPER GRADING AND SITE PREPARATION FOR AIR CONDITIONER - The property has serious erosion problems. In fact, the air conditioners are mounted where the ground is washing away. 9. BASEMENT SLAB - The concert floor on ground level is cracking so badly that it appears it will have to be removed and redone. This problem is further compounded by the excess moisture 10. DISAPPEARANCE OF MATERIALS - The work site saw the disappearance of bricks, lighting fixtures, faucets, tile, wood, several light fixtures and much more. EXHIBIT ~'... y ALL-STATE'~iNTEP.NATION .1LI~F0~1995 1502 FROM TO 7722108 P.02 _/ - i i ~ b,.~ m .[ /s r a,/ ~.F c6rE ~ t ~'.E'o ,44c EsMS -'~ ; ~. ' ~~Ci?~r a~ No.r.sr~YuCTio~/ _ -4<l4'.Ooo p/k~ ~4,o~ea r.,~F e,[ /ef (~,,,. rit~~ r ~,e'.C6 - a22,~ c ocs p /u a 3 ,e p e+ n ~.._ .G o Y •~, ' ~' /-7F'.oi?.O.GSA.t ~'Ki~+E // r r..r ~ a~ Ct o.: i~vG ''~3tiU; ove cd i ~~ ,t' fie y-+~LCla c~ ~e tar i~C'iuotr, +~ _ /~i'f'iE',J/1AL A, n+ TiE !~C/.Q.E'6.yr YALC/E cyln.Ces~Qitry ~~n/ ~/TCS /~.Qo/3eE~/S ti~,ee G5F ,aaAE /N 77/F NE.oo 1:.~r.vr iD t.rJ rtfF Pc ~'•.~i.Y7u/1E~3~ ~ ,dEFa.P6 tub .~nciivL ot/r .c'~Pe~r, ~T,y~c ~~ClM/3E.~ ~~• ;1~.~/~r ~ ~ ,c'/lo~t_~ ays~- _ /r BAs ~'oarLy >~ ks ~a '' y 5?T~< c .O %YEu re/~~ii/G o'SIST.~i y 70 ~9BAf~ Ti/F ~QOi9t E~ i; ~~:J~~~F1tL_QF_F GAJL~[(~' o~ //~/ uN.f'NO00N NUiy,QE2 Aiy~ ' i/i~~~CoSES ~~J A,.9DE T//E O.eOPE~2T ENV/.QN/L~s~l7/TAL~ y ' ~(!,/YS/d/~L- Ld e f/U~ANS /~.vD Acv i.~jAGS. li• ~~ 'i~1 DAM~/YESS /~y '72/C /~.95~/i~EN~~ E.9J'Li~~1~ ~3~-1 i9 ~' /1uo.£v.~l~r~.e o.v r~i~ .s2;Rc9 /s i.v ~•~c+ESS c;! 70 `o - '~•.DEf/Citi1/~/FC.Ps .S~i4yc^ iron /.3E~.v A.BcE T iPELYic~E T.lt,Lt o2~Ti-/.y~v 5~e, Ti/E ['cIC~SE _ c~__~is .~~o.~Tii2E' /J.~ NO v,9P~ c~~~eyL~.e tlN.p~.e T./`c SL.9.g ' ' /9,) NO ~.Qi~y.eL cuA.s ~'vti.vd Li.v~C-R ~"'.vE' .SLAB ~4•e ~./ ~:. 'T - •i' Ey/0E .DQiLL iNlS dA.er.~/ Gc~i43' yor Po.yo/.~'!2*~ ciiraG.¢ T./E Sc/~Q ' ~ CMG/E3 rie .,~ //= CO~f.°~Y'TE'~ Lly~GR 97/~ Foa TC BPS ' .l~~ f'if~62 ~ONC'if't*T4 ~fE3.e/~ ~vo2 if'E/JA2 GrJ.gJ e/dE~~/~1iv~ iii ' ~ 'OQ C.tJA~~ SG ~/ ~/E/ti/ T .~ ~ ' G) Li'C~L-.S7.a .v A~.Yv /~' .~,P.~..v.oGe /.s~sriaee E~ A r ,owe .o r ~I .D.QA/N.gG'E Cf T.vE leJArE,e o.v T.vE .C~,~^ f=.Co..~> Side ii-sips rvE r.,~!~i~ /a.r.~ STEPS is i~/CO?.PEST .rug-es-1~s 1s:ez nor, TD 7722108 P.03 ~i., Gt uM~iN~~' 'y"Y .6E .C EA.ri.~/!,' G.Y.D E.2 T.vE J:t/..~ r3 02 Gln(pE,eG.Eo[t.vv stlgrg,E• /i1q%Q~c !/N~BZ T7fE .5"L.AQ i C34. SE4J~9(.~6 ~,pc,QC 3E'TTG /NC,' J^.t/EQE . ~ c+L.7 ,BE ONE I .E ALL ~ Tf/C A/.3o /er GlvT.c e.vE' c.7•v C'..v1~ Occ >.... .. ,r~.qr/r~/s uvaE.e r,~E ,s~~e . ~ r) /L,it /~E ct7 / ro T./tr ~s AR ..11.'6 A./,r~ O n=.c'/ ~'E 5.n .LAntDSC'Nf' iNr~' d ~'E.f cf1A.EGGE~ ro R ~~Pa l~/O~/~ GJ e/1 ,~ ~.w.D .v~vt~.e .ae.,-c- c~.•,0.ece r,cy ~9s .v .~..v/s~fED P2o~e7- . .B.) NO TF.FiQi4G~/n/6' o.¢ ('.4.ODin/G ao.vF To Hl~o/D C-ROJ'/ON '~)/ FiL L ~/2 T ~.sEt7/ /./o Tof So/a. - TNo4Q.+/ BRASS :u/~S /-AiT.vcULG y GrJArc-T/1E0- /N ~'a~si~. PLACi~T ~I~6.v _ . JEE,(7S. WON'T ~.EocJ~ G~LOYE,Q /s OLt/L ~,.PAS,s ,d,) /YO GLq.vT/NLj'3 (jJE,pE EIiE.E' /^"TT.q« E.) E.YC'ES3irE /PcC'.e3 AN,b QG~LdiNr~'_RiJ.4TE.eiAL.S` __ // APE ONTOA Of TiJE' Cy'~fOUrO.„ . ;) ~'.P.oL•.C. ro G o~ /3/d.C,C ccJ.9 LLs ~.1 E~~O .~/E tv.9Jr~y 'r ~O,q /~ l'p,e .C ASS r W o ~2.~, .. .. ... . ~o. ~ ~EPTjC ~/~3 ES /~! ~'~ S6.oTiC Ti.,~,~ K /O> .SEPTit~ JySTG~/ /?'JTAL.c6r0 ~3P/D2 TO T,t/E ~L~4L'G.~EN7 /\T,rJ6 /=dcl.V Oi4 Ti ON - .(/dICJE Av ~A D/.tF~'NFi/T ~°L9C6 L:.~J .06RrjiT .Q~ %/~N.t~ iN„TTgLGd'~ O~/ SOL/~ .POCK/ Tde H/C.~/ ~7~BOVF Ti/E ,QD TTD .G/ G~ T,r/L- ,~i.P~S T ~L o e,~ L,~/iEL ) .~i L Yd ~ N ~4 _~O!/E o~ /TiPL-'E.3' airp .BN~Pr's /O' /-".fu 7</e~' ,f/O E . ~•) f~Ll~~ St~STE.~ /N ~~+.7'E/~6NT GlJ/~.S UivN6t~ESS,gp / / .... _ . 'r_.. .S ._'u//oLE Sc,,7'rEn~ SyaG~!_p N~/l~ C'oc/LO. .41q/E /3GL:/8~ eQ~Y/TC, vNE .TJ.) C.tJ/rffit/ ~C/.rP /N 7~/E ~HJENfENT ,PLlif/S/ .SEI.rJ/~OE 6'i9S .C,//ELLS G~O~ES (,/~o ~.('o/» TflE ,QC/L'TLJO.QK /ALL O YE'/L Ti~~' OG/SC` JlN-09-1995 15 03 FROM TO T712108 P.04 -3 - ~.~m-.~,. ~ ... .~.) GN ~/,l.yP .OAt~.S Ours~pE .ST4o~'C ODOQ of SECcJ/~GE .SOT T.r/E .S~EpTid 74iv,~ - ,rd/C.//.~ACNOcty ,J~CC'~ ~9.f'E /Jj7X~'rE~ ,C~ ~r/ESrio./ /F 3EwA<"E' ~EA.c~~./G vn/D~A. TNC s"~a6 7. %dE SE ~T/C 7 ~/af 6 J ! e!/~J' ND r ,~'.(~ o PE.Fey ~s ~P/~DG'1] D~ ~.L O .~ ED • /l GtJ/~ 3' NE[~E ~E' .7~E.O e_;D ~ ,9u T G.E'ASs 'IDoES /YOT G',Qo r....) D../ .Poc.r A,nsD C°<.q~, sov~ .E.eo s/o .v u EX~E3S/ Vc`_ .DCIE To ..yo.6'o~'EE G~fAa.~vG, q,~ .tAeiC eye C'OMPAC r/o.v T./E A~.C C'caN,v,rio./EQS N~('E Sc~J~n'G' ,t7ec~.v /~/LL /~ir~ ~N ' i~' E UsE'!7 ~ A.f d'O ~',~'('!~'J.s'i YE !~J/9~S.K/n/Gi /~R vu ~/~ r/fE 3yoNE Cs~/~c.t A/Y G Ti/E O.E'~ vcLrJ/~cf . T E f.1 ~73E~6it/ T .SL.~9 i5 ~¢) tXCE3SitiE l'/liaCKii/G Ai+'/, .STEA.o~n/6' .... - --. ..__.. BJ Sd/G NoT G~v.yPAc'rEl~ GlvaE.Q JtAQ <~./l/9etr.r~T,/E --- Foorses) .. ---....__... _... . -- ~ --...-----..._.. ~~ Nd r.9Poe ljvR~Q/E2 .. . .... . _ ... ,7J.) NO o4 .SL ~GNT l'~PA /EL 4i-'.DE2 .SLA3 E/l.) ~OC~ fJ/Y1J C~LAy UN,TjEiQ THE e3'L/~B ~/~ gcic-~ ri o.v .3 /-~ /.3v ci'r J7~Pc/ c~c%2At .o~Po ~9 ~cn~S .aio c.J ... _. _ AivD /aT A LA rg2 D/3TG' ~S' A ~c~u,ZT ...._.. . C-.) ~ETS/ANE /.v ..r7ANGE.E'OGI.S A.yo~ct.vT o~.c G',9,rii/Q !/.) c~-HESS ~tJo~srci.eE To evR.Pct~T/ TEA/d OC/T At6 .C3~9.3'E~ENT /NTE.~,piC, ~JALL ~ /~E~o~E Tt/E Sc.q~ - ~,P/~~E' GJt1E.FE n'EEDE,.L~ _ Y~~Op.e 'a'9'P'P~ER'l ~'iJ/~i'~vy ~j'~ '~"`~~AVEL / /',vim ... J~/~Nj~ ~/!/STAL L E,G7~ ~LU.~,c9//rG' i~~oG/TEl~ /~i+'a A SLAQ yt/YT,¢1fJTi0/V .Sy-STENf iNJ'T.gGLE..t~ -~ ~EFi~rl3// , _ _ 5.vs~ryE/rT' ........ .. ~ -~ ~~. I iu•I)~ AT ,C<Aa r is voo .S~c'•l.e.s / 4~ ' FAUC~ET.S~ .e3c~Y~3 0~ Tie.6e~ ~ ~~IIIII oSE/E.Q.9L .C /C.S~T F/~YT!/.PES A~+'l> ~i ~AQT eJr~ A .TEiVN~/~E~ C'vo.~ ra,o ~ 9.vD O 7?/E.e /TE+~S ro'~PEGC> L EGA Ai+'~ cs.) AL K ~~ ~j, I~ ~r i.5 .~Etr /,~ y 7s~E EN//~N.~EN7?~L, ENQ/.vEER T.~J~9T 771E ~if'oN T f'A.f'T of ~ T~/E /Sfo~IJ'E iS /RUC L /N Ey" A W A c, WE //L-EA A Sr~Pc/Cr.PuAG ENG~NEC--~ . _~ `~/~ ~LSo ~oTc ~y,v s9E SEL-.v /~,cTE.Q SLAB /PE~DyE~ `_ G'R.Q~iir~ t /,t ~ 'TiIE E,~'CriU `i~ TO.~ (,t.4ND Je'A+dCi2~ >//E G'v~rC'iPE'TF ~ ... .. ~/iYi1.//2.2 (B.c.9.g~ .9.v.D T.//.E /CCC/~Y•1~ATiCN /~vS'TAL LEi2 .... .. . DO /vO7' .~lge~E C'v~T.PAL^~ro.e ,f/CE/YSE~/ .A'o~ C'oc/.vTt~ ... ~ .. -- r 5/9 X95 ~~ - 12;06 RKE CO ENG/PLANNING FAX ~C, '1037722108 p,pl >, 7730 Old Mi11 Forest Drive LIST OF PROJECT PROFILEMS: 1. Coat claim by contractor and sub:3 approaching 100 tai.` the original coat. 2. The well wager has~an acid taste 3. Several harmful gages are now Present in the house mating the house unlivable. 4. The dampness level in the house is so great that the gl~.e for the Carpet installed there never hardened. 5. The landscapiriy and grading h:1~•e not bean completed and noit the sub-contractor wants more money to finish the fob. 6. The Septic system is uphill from the house and gases and batl smells back up into the house. . 7. The septic lines were never co~•ered up although they we~,e installed before the house was built. 8. The property has serious erosicln problems. If fact the ai: conditioners are mounted where the around ie washing away. Thsy A/C system can't be used. 9. The concert floor on ground lei-el is cracking so badly that it appears it will have to be remo`-ed and redone. 10. The work site caw the disappear~in.ee of bricks, light:.ing fi ctures, tile, wood, and many other mat;e~rials. 11. The building is structurally dt:f`ective to the point that the front walla are pulling away from tliet remainder of the house . 12. Several unlicensed subs-contrar:t:ors were allowed to working on the fob. Post-it' Fax Nole 7671 og1e 6 ~ ~S-•' p~g;;sl• To I C~G r 1 ~ ti -~'~ S From .7 otrd n ••~•. Co./OCpt• Ce. Phone 11 Peons M ~~~- FnzM'~~y "' ~~ 7~ F~zp EXHIBIT ~N ALL~$TATE'INTERNATIONAL ~ JLN~9-1995 15 02 FRU1 TO 'TTd109 P.02 :; ~/ lip ~ .a«-~" - ~ :~ `~ y~3v O~y ~/« ,caeES r ,~,P~ v~ --. 1 JST C~~~°$ZE C~ r" ~',P0,4$L ENr~S .. ~1 .i• ~~'~~.~>>s ~J No.rarXuc~'~oN -414 Ooo A/.<s 94,eao r..sf elf,/ef I - +,v ra'/~~ T ~.~'iC'dr - aZ23, o deg p /u a 31~, a er a ~e.t to r .~, . '~' /-,~~'PiP.O.JA.c i'k'i(+s! Ar r..r~ v~C~osi~vC '".~~J ova a/if~y •ti ~: ~~ ~..w~era eye T.ie car i.vG~ieiotG ' /~<'s',e.~/oA~ iya ra ~riE e~u.ee'6~vT Y.g~vE c~p,ee.ecar+y cdini ~/TCS /~Ro%3cEe s euiss B~, aaNF /.v TN8 NEA,p~~'tarrl.Per. 1• 2, ,,_~A7'e R - AC /D u~ A,7 a /sc~o rEAa~D ~ ~v y.,~,~, ca~AT°2- ~'' /~r pa>»~F~ sours cy~ ,~o/a.~J' .oncD .ramp 41 ~~ p<c/mQ/~t/G ~~ i 7liiP -J' •dEFd.P6 t.~6 xtsu,vd our ,cpeir, 7f/~ ,o~crM/3E.e .I` Ld.</A T 73/~ P/1aBL~ ac1~ .- /T Gt~.9.1' C'O~ rG y 7a ~s Tb y,SL,rL~ A NE a T.Q/~<II/~ a ys7'6M 7o A~.9 rt:- 77VF' ~Qo9.c ~s~/, .:. __~~:L~f..uL._-QF_~~S•L~ru.-`7 ~~J u.V~!'NOcuN N~/~,OE2 Aires • !••!!C/a!.{~~ RAJ /I,i9D~ TI/E P.Po~6,er ENV/RN~sC/~T/y ~~ ,~: •'/iye,l~~E FoQ ,S/ci~/,~iYS .9.vD .9iy/.~i LS ii ~-. ,. DA/y~/YES..S /~+' 'T~/C x.956 ~ ENi ~ ~~'•YU~PE.1~ /9 c/ f1- ~~ ~JO% - ',lf p,c~ET~.Q oIV 7~IE J~A /S i~/ ~~C~E.3S '`'.DE'.~/6//lJ/.rJ/FE~fs //.L4vF •ror .C9co.v ABI~ 7a /Pd*'.~Yicedr T.~ts ~Itr22~~~~' Soe Ti/E CgtrSe~ ~ rt/ia .sfo.~t7t//2G ' '' /YO G'.Q/aveL cuAo .cGUNd IIN~G.Q T,vg SGAB -D~/'ei~G .~ ~ ~,) Ef/,er// u~3• yar c'v .oac'!~v ci~vaGo2 T.nI~° SL/aQ • 3 /e .+~ /.~ f o ,oiQCTE.r7 L1.Y..~6.e TXE Fda 7~ BPS • .!7 ~ f-if~ ~ 2 C ONC'it'G'TG .1fE3s/ ~ ~YO2 R6/3 q/s WA.T c:/sE~ /~iv,D ~f~ ~ •p.Q WA .SI. n/Y ., L ~) ~ r ,o« .o r !/GjSr~e .v A~,Tv /~' .17.P.v..v.os'c /~rarcuc rp A ~~ ,(~,Q~yIN.4G'6 Gj~ T.ziE leJ ATdr.Q. 4.v TJr6 L dFy /=~' c~ ! Sid 6 • /,Yf/D~ Ti4/6 UJ/~LL /~N.Q~rTE~.T /_S iyCv?•PEeT JlN-09-1995 1502 FRp1 Tp .~. .'s. T722108 P.03 (~., Q.C GIAJ~~N4' ~/~y .BR L E.9~in/!,' G.KD t.e 7./B' J'.t.4 /3 O/L GlnlDE,CGi,E0uN.1~ sleJgrE,E. ~gt~,eE L/.Kt7G2 7iitE' .5LA~Q . 04 SE'GtJ~96'6 .~lloyEE JETTL /i/G 7?~E.FE . ~ uLD .B6 oivE 'J~C ALA of T,yC A/3eVtr G(Hy'iL ONE C'NN ~'iiv~ G~ >... . ... ;/>!/AT /.f uvdE4 73/E' 3'~Ae , ~ , /,I,) ~.O~QPE? C. LL/E f/A3 ~Y6r YEiQ ~.e ~~.D r) /LJis/~a cJ i iv T.~tr ~r'AR a4'Er Ai/d d s=,C'~ CF ~LAnt~SC'NO iNl~' d rEC c.~/.aRGe~ Fe R. ~.Ptr Vioc%s GJ o/1.~t. 4.r,~ plvc.2 .~O~rB ~n RRCG T.G Jr./ }yJ' S /4~ ~/N/.!i/ED P.eoT~'e~r . ,B~ NO 7F,P,QAC.~/~C eR ~.R4Din~C Do.vf Xo At~oiD. F~aJieN ._ •~-~ rc/~ < a!2 T us.Et~, yo To f' So/~ - 77/oa~.d R.P.9~s- GCJ/~S .~Ai ~.vcG/G G ~ (,.(J/J T6 /L ~'* Q -~ /A/ v'~'O/h 0. _~L.91C•i~T JG l~~i N _ . . :.JEEl~S CtJON'T C.~ouJ~ c'.tovd.4 /s Gw/L...!'•PA.rs--....._.__--•- .d~ BYO OL.9.vTiN4.3 CtJC~'QE L°'YEif' /N~77!9L.~-E..L~........_.._...._..........__ .__. ~> EXC'B~s~rE ~oC'.~s AN.a ~ti~<d~Nr~'_/~.¢7E1.EiAl3' _. .. . A.E'E ON TO ~ Bf T.t/E (~'.fGU~d,., .. _ _~.~ ..... _ .. ~G'~ /~ASS/rE ~if'o3/DN .._. _.._..... IJ, E~C~a .~E Go9s~r '~^ ~7q /,D Fo~¢ .C ,~T ~- W o .e ~, .. . i4> 3ePr.e Jiy>~.f/ /A'JTNt.cBG f'Eio/t ?D TX/E .GL~L'C~ENT 7 ra/~ FC~INOATiOA/ - ~(/011.7f .w ~1 Di.~.r~.vewr Ptvct,~'~y Pa.E~ji7 ,Q~ T N.t.' /N.TTi9<G6l7 QN ~TOL/a ROC~C/ 7a? H/fir/ .~1.60vF T.YB ,dv y-ra . y g~ 7~4 +~'i.Ps r FL o s,e ,(,e-`EL / At .7d ~ N ~ _.. :2o/E o~ T.fEE3' .9.r~ •By/Pgay /O' /~.fa^'..__T>/~' ~'e,~t ....... .. . ... C'~ f?Ct-yam Sys rr .~ / •/ .B~'E.rfE.v T Guns uvvEC~Gs3s/},p~,_ . . ,3' cu.~/oLE .SyJ'T`"~ JyaclGp N~/A G~OCitO, .!~9/~ .®/gG/D~~ . G~,eq v/ rc, oNE ... , . . .7~.) W/~EN .OG/.~/O /n' 7>/E l~9JEivfEiVT ,Plld/S~ ..SEIrJA rr6 6'~3S .f/,/ELL S G~o~E.S LIiO ~•f'O/~'~ 7//E• .~C/G~TLJOQK .q1L O !J~/2, 7~~ .-~ ~ I~I ~~ ~.1.~ c"~ 12t.~-~' ~:f,~ a~- .fig ~- ,r~.~.~ ,Ulm ~d~L~.:~ JtN-09-1995 1503 FROM TO T172108 P.64 -3 - 7.~ -y. I.C) 6N pq.yp ,p.Sic~.S Oc.trs.d~ .sT~oivC oaoa of s~cv~s~ .qT T.NE 36.dT/C~ 74~1'.~ - it'd/i'.//gGic.VdGD ~Od'.7 ~9.f'E ATh'.~re~ C) 9~/EST/O.t/ /F JBCLA{'B ,c'c'AXiNb' [/rt/D8Q 7]/E s'<qB %~I,p S<OTie' .~ F/aftJ td/~J' ~/Or /O.eOPB+~ty 6',P•gs~~rj> D~ .SL o 4c`O . %l GtJ/~S //E!/C ~' a'CE17~- 'n / /9G/T `i if'fISS DOES NvT (,;,Qo~.s~ O.v RoC'Jr A~r~ ~°<Ac~ ~py~p ,6~?os~aiv .CS .~ClE To ~.y,O.f'oP6.e G.CAai.vCi ,yGK~ .civGVC °T C'O~1PAd TidN T~VE .4..e ~oNd/TioNEQ3 •vPe~ se.v~.rG <7rew.v /~/iL .0.•-.A C,eRN'T .BE !/SBA ~ ~LdO c~.~'C~E.»i /F w.9V.v/Nfv /'~.pvu~/~ ~fC ~roivs u~.9s.s. .Q.rv T./~ o.E'ivGi~J.se~. Tr- bi9~E,yE~ T str9/9 4\~ t~'CE.3.3/vc° C'X~c.r///~ A.+-~ sreoo••,/6 B 1 .Sd/s. NoT c'a~yPAG'TEb G~•va~s'.p Jc.9d ,~~.Ai3aci,r T./E' -° foorses) e~ Nd rAPoe D.oR.Q/e2 .... .... _. _ ... . . ,~.) NO v.e St/GNr ~.QA/EL 4.Y.DE~ .Sc.9/j E/,) ~QOC.C f~NJI C~LAt1 L/N,]~EiQ T.S/h~ J'~/~6 . ~)/ ~G/GJrioN .~ q/;v~ir JTPc/~~veA~ ~.ev.9tG~AfS ~o t...) ... _. /~ND /~T ALA•YS2 DATC A.S' .9 /E'GJ~z T. ..._... C.) .~"~,r,~/.~.rE i.~. .~-~,~.vG'F.eoc~s ,~.y~k,vr o,~,~ GStr..,/Q .. /'To ev~eQc~T- ~.q.o our ,Q« .O.ssB~fcr.rr /NTE,~/OiG GJALL ~ /~E~DVE T./E SGA+~ - ~.P~91?E w~E•eE 1YEEDtl~ _ y~q,oo,t .6.O~P,Q /E R~ ~f/~i~vy °ll "T~ "v J RA v~~ , ~9.r~ .. . SANj~ /ySTAL L E,~~ /~LLI.y.B/!-'E .~,f'~UTE~ A/r~ A SAAB LE~yT,Q.t/9 r~oy .TcfsTE/y i/va'rq« ~.~ - /PEFi..-i ~,s• ._ . BOS~/~E/y7` ........ ... i ia. A'r ,~.9JT /S vov .c3a'~C~rs / Li FAI~dET.3~ ac~Y~3 0~ TiG.d~ ~` I eSEI/f.(~AG .C /GJs~T F/~1'TU•PES .4•~r~7 ~9 Pi0.2T of~ A .T~NN/3/.~v C'OO.~Td~°~ 9Np OnvE.C jTEsY,,s 6'QE4J .LE~~ A.v~ s,.,AcAC~p // I ~ /J' icy .t'Etr /,~ e, Ts/~ EN // R A/~6N7AL ENe; i.vEER T~/H r 7~/E l--iFar/T fA.E'T of ~B . ~C~OLiL1E ~c,T ~~/Lt~.v f+° A cs.~A rf LrJ~ NL-EA A .SY~PciCr,Pc.iA` ENC~NEEQ .~ ~'~/Fly -, ,4L.3~o /~O•C~ G~J9Jv BE SEEJv AFTE~2 SL.r7B ~EM~v6~ / . ~~ ~C'JQ.aai.r~ i >.vE ~d.rC,QB'TE ~/iYi:7.~J2J2 ~.StA~3, .0./.D T.d.E' ~'D!/A/,dATidN ~~y`TA1 LE~ .... .. . i ~O N6 T .</.O rE ~~ NT.P~4C*7'2~~ <!CS/YJE.S~ A'O!E C'o ~JNTj! ... . /1ClS/NESS L/c~FivG'E.~ ...... _.. _..... ._ . ~~ ' 1 ... .. JEFFREY A. FLEISCHHAUER, P.C ATTORNEY AT LAW 305 FIRST STREET, S.W., SUITE 700 ROANOKE, VIRGINIA 2401 1 jJEFFREY A. FLEISCHHAUER Mc NEILY, ROSENFELD & RUBENSTEIN WASHINGTON, D.C. OF COUNCEL By Facsimile 342-3788 Del. Clifton A. Woodrum Post Office Box 1371 Roanoke, Virginia 24007 September 1, 1995 Re: Knighton v. Ottaway Roanoke County Circuit Case Dear Chip: ~s :J J ~~ MAILI~iG ADDRESS: P.O. BOX 75 ROANOKE. VA 24002 PHONE: 540-34-~-4490 FAX: 540-345-8 .-37 I have been requested by my clients A. Russell Ottaway and Marti Haynes (Otta~vay) to write to you concerning the above referenced case. Mr. Knighton commenced an action against Mr. and Mrs. Ottaway claiming he was entitled to a profit based upon a cost plus contract to construct their home in Roanoke County. The Contract was fora $225,000.00 home, and required him to warrant and manage the project. The Ottaways are now aware of the mismanagement of the construction, which has resulted in over $100,000.00 of cost overruns, with unaccounted for losses of materials, and unexplained overcharges as well as a completely faulty concrete slab and footers, for which no said tamping was apparently done, no moisture bamer installed, and a total lack of adherence to the building code. The County Building inspector has not been able to explain the serious lapses with respect to the faulty construction. Sewer gas now leaks from the foundation into the house, water leaks and other problems also abound. Practically every day brings a new, previously undiscovered problem for the Ottaways. It now appears that their house may be worthless, and their mortgage lender, who also supposedly inspected the house prior to approving further construction payments has declined any responsibility. In addition, Mr. Knighton apparently lacked sufficient knowledge to do this project properly, in direct contradiction of his representations to my client. After deposing Mr. Ottaway, my clients and I were shocked to learn of his previous conviction for bribery/or kickbacks related to a different construction project. EXHIBIT ~> ALL~STATE'INTERNATIONAL C-q September 1, 1995 Del. Clifton A. Woodrum Page 2 Please undertake an aggressive investigation of this matter on behalf of my clients including why the county inspection process so miserably failed them. Please advise if you require anything further from me to get started. Very truly yours, JEFFREY A. FLEISCHHALTER, P.C. ~~~ ~ ~ ~~ Jeffi~ey A. Fleischhauer JAF/lp cc: Mr. and Mrs. Ottaway 7730 Old Mill Forest Drive Roanoke, Virginia 24018 File c:\data\wp62dat\russpriv\bowlesOl.doc Roanoke County Building Department 5204 Bernard Drive SW Roanoke,VA 24018 7730 Old Mill Forest Drive, Roanoke, VA 24018 September 7th, 1995 For the Attention of Ms Elaine Gall, Buildin Commissioner Roanoke County Subject: Code Violations at 7730 Old Mill Forest Drive, Roanoke , VA 24018 Dear Ms. Gall, ~'~'e recuestcd a visit by the Building Inspector, NU. James Bowles, and he visited our property on August 31st 1995. He inspected the footers and the basement slab and informed us that we had code violations on the footers and basement slab. The violations were as follows:- Footers: a) In some cases the distance from the bottom of the footer to the surface of the grade was not according to the code. (I was informed that the base of the footer to the surface of the grade should be 24 Inches) CABO 1992: Page 28 Section R-303 b) Foundation Drainage appeared to be missing from the front of the house CABO 1992: Page 38 Section R-305.1 Slab: a) There is no Vapor barrier installed under the slab. CABO 1992: Page 100 Section R-603.2.2 b) The concrete slab has been poured without using rebar or wire mesh CABO 1992: Page 99 Section R-603 c) There are ne control joints (Slab Area is 40' :i 80' = 3200 Sq. Ft. CABO 1992: Page 99 Section R-603.1 Masonry Veneered Wall a) In some cases the final grade is above the lower brick and not as it is .shown in the code CABO 1992: Page 86 Section R-503.4 & Figure R-503.4 b) In some all cases there are no weep holes as shown in the code CABO 1992: Page 86 Section R-503.4 & Figure R-503.4 r-y EXHIBIT All-STATE~INTERNATIONAL ~ x t a UEPARTMEN7 OF EiVGiNEERING AHD INSgEGTEONS 16 - _ . DIRECTOR. ARNOLD CbVEY ASSESTANT p1FtECTOR, G69RGE W, Stli!'SOAI, It E, v,£. ~r~~~c~ ~~ vraz~A~xo~ DATE T55VED: 14/12/95 ISSUED TO: Mr. Reggie Knighton Knighton Construction Service 3862 Old Catawba Rvad •Salem, VA 24153 PROJECT ADDRESS: 7730 Old Mill Forest 7~x•ive Roanoke County, Virginia Building Permit No_ 92-477.3 E-9 This is in. Reference to our letter dated SeptembEr 24, 1995, regarding violations of tihe Uniform Statewide Building Code noted at 7730 Old Mill Forest Drive. we have received no response from your office. The building permit was obtained by your company on August 18, 1992, and a Certificate of Occupancy was issued for the residence on August 12, 1993. Therefore, the 1990 edition of the Uniform Statewide Hui7.d.ing Code and the 1989 Etidita.on of the C,A.80 F and IT Fam~Lly Dwelling Code are applicable to this structure. The following is a Xi©t of violations far which we have received no correspondence or information frort3 your office. 1. The distance from the bottom of the footing to the surface of the grade is not. 24" in all areas as required by Section R-303. 2. 'There is no evidence of a vapor barrier installed under the slab as required by Section R-603.2.2. 3. CE~ntrol joints are not pxova,ded in the -slab at; required by Section R- 603.~.. The exception to Section K-6n3.1. is not met since there is no evidence of welded wire mesh as xequired. 4. Final grade is above the top of the foundation wall in violation of Section R-304.2. Where masonry veneer is used the fvuzzdatfon wa17. sha31 extend a minimum of 4" above the finished grade in accordance with the exception to this section. Zf we have not heard from your company by October 24, 1995, we will -be required to seek legal counsel regarding the violations listed in accordance with Section 1.22.3 of the Uniform Statewide Building Code. P.O. 80X 29800 • ROANOKE, YIRGiN:A 2+A019 • (SdOf 772-2x88+ FAX {~t0. (540} 772.21p6 ® P~4ad on Regrded Pepar EXHIBIT ALL-STATE'INTERNATIONAL Adrian R. & Mary Ottaway October 12, 1995 Page 2 Thies office does nest have the aut~aor3.ty to zegulate the contractor debris left in the backf~.~l: However, you may wish to contact the Department of Environmental Qua~.ity to determine the regulations regarding this issue and proper disposal of waste. The Department of Envixox~mental Quality does have an office in the Roanoke valley with numerous consultants available to provide assistance in this area. We apprec~.ate the additional information provided with regard to the status of this residence. Upon z'eceigt of aciditiomal correspondence from Mr. Knighton or upcn expiration of the dates listed in our eorresporadence to him, we will consult with the Commonwealth ~lttarney to determine whether he can pursue proeecuCion based on the violations we have observed. Mr. Burkart may contact you at that time to assist him in making the deteri~.nation . If you have any information regarding myself ar 3irnmy Bowie questions or we can provide any further the above, please do not hesitate to contact s at 772-2065. Sincerely, Elaine B. Gall Building Commissioner ae pc: Arnold Covey, Engineez~i~ng & inspections Gardner Smith, Department of UeveloFment Services jimmy Bowles, EngineQring & inspections Fi3.e ~~~ ~~ C~.~~x~~ ~x~ ~a~~~~Q • ~ DEPARTMENT O~ ENGNEEi~FNG Af.1p 1NSPEC710N5 ~ `~ 8 DIRECTOR, ARN04~D CpYEY ASStSTANT DIRECTOR. GE4~tt;6 iN. S1MPS,pIV, iH, ». 6. October 12, 1995 Adrian R. & Mary ottaway 7730 Old Mill. Forest Drive. Roanoke, VA 24018 Re: 7730 Old Mill Forest Drive Roaz~ake Count•,~, =Virginia Building Perm~.t No. 92-4'~-13 Dear Mr. & Mrs. Ottaway: Thal is to confirm receipt of your letter dated October 2, 1995. Attacked you will note our correspondence to Mr. Knighton regarding the via~ations that we can legally document £or your home. Three items listed in your letter cannot be listed as violations by our office. 'Iiley are listed below with the reason why they cannot be noted as violations following the individual itet;~s . 1. I have contacted the Department of Housing and Community Development regarding the requirement for £oundation drainage ixl the front of the house. It is their interpretation that this is not a violation of the CABrJ I and II Family Fr~ellirxg Cade because the floor slab is poured above grade. Foundation drainage zs not normally required for a slab an grade situation. 2. We were unable to observe the weep k~vle violation since weep hoses have been installed at this 1*ime•and cannot cite Mr. Knighton with this violation. We can vex•i£y that weep holes are required by Section R-503.4 and Figure 52-503.4 of the 1989 edition of the CABO X and Ix Family bwelling Code. You may wish to provide documentation showing thaC the weep hales were installed by you or someone other than Knighton Construction Service for use in subsequent legal action. p.0. BOX 29800 • ROANUKE. VtRG1NIA 24p18 • t5•d0~ 7"12-2a8a • F/aX NO. (540) 772.2108 Pdn104 ~ aAtytMd P9Pa* - ;sir. Reggie Knighton QcCOber •12, 1995 ~ ~~ r~ Page 2 . If you have any questions xegardYng the violations listed above, do not hesiCate to contact myself or Jimmy Bowles at 772-206. Sincerely, ,, a 0.. .Elaine 8. t~a11 Building Commissioner ae pc : 1arr~o7.d Covey, Engineering & Inspections Ga~•dner Smith, Depaxtment of Deve3apmenC Services Jimmy Bowles, Engineering & Inspections Adxian & Mary=0ttaway~ Residents TOTAL P.07 w A-051397.10 ACTION # ITEM NUMBER ~" ~~ AT A REGULAR MEEI~TG OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Preliminary approval of citizens' requests to file a complaint with F.C.C. to review increase in cable programming services (C.P.S.) rates of Cox Communications Roanoke, Inc. COUNTY ADMINISTRATOR'S COMMENTS: ~ d,,~/~''y~,,~r~.w' BACKGROUND: Cox Communications Roanoke, Inc. has announced increases in their rates for cable customers for both basic cable service and for the C.P.S. tier of cable services effective March 1, 1997. A cable customer has 90 days from the effective date of an increase in cable rates to file a complaint regarding C.P.S. rates with the franchising authority. The franchising authority must receive such complaints from at least two customers before it may file a request with the F.C.C. to review an increase in C.P.S. rates. The County has recently received an opinion from its outside legal counsel for cable television issues that the simultaneous rate increase for the basic cable service tier by this cable operator was within the range permitted by F.C.C. regulations. SUMMARY OF INFORMATION: Roanoke County has received complaints from twelve (12) citizens requesting a review of the announced intentions of Cox Communications Roanoke, Inc. to increase the rates for its C.P.S. effective March 1, 1997. Roanoke County, as the franchising authority, must now make an initial determination that not more than 90 days have elapsed from the date the rate increase went into effect until the subscriber complaints were received and that such rate increase pertains to the C.P.S. tier. Both of these criteria appear to be satisfied. If Roanoke County intends to submit a complaint to the F.C.C., it must first send a written notice, including a draft FCC Form 329, to Cox Communications Roanoke, Inc. to inform them that a complaint is pending. The cable operator then must be permitted l 4 C_ ""' at least 30 days to file a response with the County. Roanoke County has 180 days from the effective date of the rate increase in question to file the FCC Form 329, along with any response from the cable operator, with the F.C.C. With the authorization of the Board of Supervisors, the County Attorney's office will prepare a draft Form 329, and forward it by certified mail to Cox Communications Roanoke, Inc. for their response within 45 days. Once this response is received, or the 45 days has elapsed, this matter will be placed on the Board's agenda for final action upon whether to file the Form 329, and any response from the cable operator, with the F.C.C. FISCAL IMPACT: None. ALTERNATIVES: 1. Authorize the County Attorney to draft a Form 329, and to send to Cox Communications Roanoke Inc., by certified mail, requesting a response within 45 days. 2. Decline to file a rate complaint on the C.P.S. tier, Form 329, with the F.C.C. and rely upon the review of rates previously conducted on behalf of the County of basic cable service rates by outside legal counsel. STAFF RECOMMENDATION: Staff recommends Alternative # 1. Respectfully submitted, J Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) County Attorney ACTION VOTE Motion by: Lee B. Eddy motion to No Yes approve sending draft form 329 Eddy ~ to Cox Harrison ~,_ Johnson ~ Minnix x Nickens ~_ Abs. cc: File Joseph B. Obenshain, Senior Assistant County Attorney '* AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 1997 RESOLUTION 051397-11 APPROVING THE FISCAL YEAR 1997-98 BUDGET FOR THE COUNTY SCHOOL BOARD FOR ROANOKE COUNTY, VIRGINIA "~,` .. 4 I WHEREAS, Section 22.1-93 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget for educational purposes; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1997-98 for the educational purposes of the County School Board for Roanoke County, Virginia, as follows: FY 1996-97 FY 1997-98 FUND School Operating Fund $79,912,607 $83,928,863 Cafeteria Fund 3,017,000 3,195,000 Grants Fund 1,498,253 1,661,603 Textbook Fund 814,526 914,822 TOTAL $85,242,386 $89,700,288 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. 1 ~: ~ On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~. Q Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Dr. Deanna Gordon, School Superintendent Diane D. Hyatt, Finance Director W. Brent Robertson, Budget Director 2 J ACTION NO. ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Adoption of County of Roanoke School Budget for the 1997-98 Fiscal Year COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The attached resolution is presented for consideration by the County Board to adopt the School budget for the 1997-98 fiscal year. The budget was approved by the Roanoke County School Board at their meeting on March 27, 1997. A copy of the School budget was distributed in an earlier Board packet and discussed with the School Board at a joint worksession on April 8, 1997. FISCAL IMPACT: The enclosed School budget includes $45,517,498 of transfers from the County budget. STAFF RECOMMENDATION: Staff recommends approving the enclosed School budget for the 1997-98 fiscal year. SUBMITTED BY: XJ~incL, ,~P'!~ Deanna Gordon School Superintendent APPROVED: Elmer C. Hodge County Administrator M:\finance\common\board\5-28-96.wpd May 8, 1997 ~~ Approved ( ) Denied ( ) Received ( ) Referred ( ) To () Eddy Harrison Johnson Minnix Nickens No Yes Abs M:\finance\common\boazd\5-28-96.wpd May 8, 1997 i 04/08/97 ROANOKE COUNTY SCHOOLS BUDGET YEAR 1997-98 Bud et Worksheet School O eratin Fund BUDGET BUDGET INCREASE INCOME: 1998-97 1997-88 (DECREASE) State Funds: Pro ecdons based on 13 950 ADM 36 591 999 37 795 225 1 203 226 100 000 for SOL Teachin Mat. 8 Readin Intervention _ 116 000 for Re Tonal School Tuition Reimb. __ 88 000 for K-3 reduced size initiative Federel Funds: 130 300 137 388 7 088 Local Funds Coun Appropriation __ _ 41 945 736 45 230 473 3 284 737 Dental Insurance ro nation 261 180 287 025 25 845 Other Funds: 383 392 428 752 45 360 Interest Income _ 0 50 000 50 000 . Non-Recurrin Revenues: Use of One-Time Revenue Health Insurance 0 TOTAL REVENUE --------_____....~-.___ EXPENDITURES: SALARY & RELATED COSTS 3.2°b Avera e InsVucfional 73 -X475_,0_•00 per 1°~ _ _ 49,167,241 _ 50 627 2, 41 1 460 000 Administrative 76 - 57 000 er 1 % 5 788 214 5 870 614 82 400 Classfied 89 - 101 000 er 1 % __ 10103 148 10 396 348 293 200 Instructional Assistants' Inservice 0 6 000 6 000 VRS Retirement Increase June 13 1996 Bd. R t. 0 617 560 617 560 Additional Personnel Re nests Professional Personnel _ _ ~ 0 0 Kindergarten & 1st Grade -Reduction in Class Size 0 0 Classfied Personnel 0 0 Year Round School -Hidden Valle _ 0 0 Subtotal 65 058 603 ~ 517.763 _ 2.453 DEPARTMENTAL REQUESTS __ Classroom Instruction Assistant Su erintendent 78) __ 49 332 64 932 15 600 Instructional Pr rams 79 404 144 408 660 4 516 Office of the Assistant Su t. 80 672 879 769 082 96 203 Educational TesGn / Remediation 81 88 602 101,843 13 241 Vocational Education 82 216343 221 565 5 222 Pu it Personnel Services 83 1 347 429 1 654 429 307 000 Guidance 86 162 162 187 895 25 733 Media Services 87 349 520 . 349 520 0 Su ort Services Trans ortation 74 540 416 540 416 0 Facilities & O rations 75 3 581 764 3 876 764 295 000 Central Su ort _ _ ____ School Board 70 _ _____ _ _ 39 137 45,793 6 656 Office of the Su t. 71 249 011 329 951 _ 80,940 Una ro rioted Funds _ 0 300,000 300 000 Bud et & Data Mana ement (72) __ _ 4 249 454 4 463 299 _ ____ 213 845 Grou HeaHh Insurance -Per Diane H att 2 302 005 2 452 005 150 000 Staff Development (85) _ 67,162 70,302 3, 140 Pupil Assignment (88) _ 53 257 53 257 0 Subtotal j4,372 617 15 889 713 1 517 096 TOTAL REGULAR DAY SCHOOL EXPENDITURES-- •--- 79,431,220 83,407,476 3,976,256 TOTAL SPECIAL PROGRAMS 4g1,~ - ~_- ~ _ TOTAL SCHOOL OPERATING EXPENDITURES---•---------- Z3.3~Z.fiRZ 83.928.863 Unfunded Balance 0 SPECIAL PROGRAMS _ -- Summer School (77) __ 326,323 __ 366 323 40 000 ~ Adult Education (90) _ 155 064 155 064 0 . ' F- / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 1997 RESOLUTION APPROVING THE FISCAL YEAR 1997-98 BUDGET FOR THE COUNTY SCHOOL BOARD FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 22.1-93 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget for educational purposes; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1997-98 for the educational purposes of the County School Board for Roanoke County, Virginia, as follows: FY 1996-97 FY 1997-98 FUND School Operating Fund $79,912,607 $83,928,863 Cafeteria Fund 3,017,000 3,195,000 Grants Fund 1,498,253 1,661,603 Textbook Fund 814,526 914,822 TOTAL $85,242,386 $89,700,288 2. That the preparation and approv al of this budget is for informative and fiscal planning purposes only. M:\finance\common\boazd\5-28-96.wpd May 8, 1997 ililllillillllliilllilllllllililllllllllllilllllllillllllllifilllllllllililillllllllillillllllllllllllllllllillllllll111111111111,1~ s ~ s ~ ~~ s s o = = AGENDA ITEM NO. -- - ... ,_ - APPE CE REQUEST __ ~_ - PUBLIC HEARING ORDINANCE CITIZENS COMMENTS i ~ ~_ SUBJECT: ~~~~ ~~ S`~~ e-~ I would like the Chairman of the Board of Supervisors to recognize me during the ,= meeting on the above matter so that I may comment. c °® WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND' ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED ,= ... BELOW: c ,_ _ ~-- ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to s do otherwise. - ` - ,- ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ~. i ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. e_ ~ e ^ Both speakers and the audience will exercise courtesy at all times. c _. ~. s Speakers are requested to leave any written statements and/or comments vv~th the clerk. _~ s ^ INDIVIDUALS SFEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH -THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. -- ~ a_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK s _. ,r s v~ ~ '~ i ~. ~~ ~ - ~~ i ~ ~~ ~ - ~- d ~llilltliilililiilllilllllllllllllllltilll II Illllllllllllilllllililllifllllllllllllllllllllilllilllilllllllllilllllllllllifilllllm .„ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CEN- TER ON TUESDAY, MAY 13, 1997 RESOLUTION 051397-12 ADOPTING A CAPITAL IMPROVEMENTS PROGRAM FOR FY 1998-2002 FOR ROANOKE COUNTY WHEREAS, the County Administration has developed a capital improvements program to be used as a management and budget tool to assist County staff and the Board of Supervisors in addressing the capital needs of our community; and WHEREAS, the Board of Supervisors has held several work sessions with County staff on this capital improvements program; and WHEREAS, a public hearing on the adoption of this capital improvements program was held on April 22. 1997 to secure the comments of the citizens after publication of notice as required by law. NOW THEREFORE be it resolved by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County capital improvements program for FY 1998-2002 is hereby adopted and approved. 2. That this capital improvements program shall not be considered a portion of the Roanoke County Comprehensive Plan. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: Supervisor Eddy I~ A COPY TESTE: ~. Q-~.!_.Q...~.J Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File W. Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance J J ACTION NO. ITEM NUMBER ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Capital Improvement Program FY 1998-2002 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a resolution approving the 1998-2002 Capital Improvement Program for the County of Roanoke. The proposed CIP (draft) for FY 1998-2002 was submitted for the Board of Supervisors' review and discussion at several work sessions during the months of February, March and April, 1997. There was Board and staff discussion of several projects submitted related to funding alternatives, cost estimates, project timing, and priority ranking. A separate work session was held regarding the FY 1998-2002 CIP for the Utility department. In addition, a total of eight staff members participated in evaluating each CIP project. The proposed CIP represents an inventory of the County's capital requirements for the next five years. An updated draft of the plan has been attached(including information pertaining to the Utility CIP and the Prioritization of County CIP projects) for your review and comment. At 7:00 p.m. on Apri122, 1997 there was a public hearing to secure citizen comments on the County's FY 1997-98 budget and the 1998-2002 Capital Improvements Program. STAFF RECOMMENDATION: Staff would recommend that the Board adopt the County's Capital Improvements Program, as presented, as a long-range financial planning tool to identify the capital needs of the community. The adoption of this document does not represent an appropriation of funds. The CIP document will be updated on a yearly basis as part of the annual budget process and is not considered a portion of the Comprehensive Plan. Respectfully submitted, W. Brent Ro ertson Budget Manager Approved by, ~/J Elmer C. Hodge County Administrator m:\board\5-13 -97. cip J ~ ~ ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ _ Received () Harrison _ _ _ Referred O Johnson _ _ _ To () Minnix _ _ Nickens >~.s~ m:\board\5-13-97.cip i / - "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIST~2ATION CENTER ON TUESDAY, MAY 13, 1997 RESOLUTION ADOPTING A CAPITAL IMPROVEMENTS PROGRAM FOR FY 1998-2002 FOR ROANOKE COUNTY WHEREAS, the County Administration has developed a capital improvements program to be used as a management and budget tool to assist County staff and the Board of Supervisors in addressing the capital needs of our community; and WHEREAS, the Board of Supervisors has held several work sessions with County staff on this capital improvements program; and WHEREAS, a public hearing on the adoption of this capital improvements program was held on April 22, 1997 to secure the comments of the citizens after publication of notice as required by law. NOW THEREFORE be it resolved by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County capital improvements program for FY 1998- 2002 is hereby adopted and approved. 2. That this capital improvements program shall not be considered a portion of the Roanoke County Comprehensive Plan. 1 F~ • County of Roanoke, Virginia DRAFT • Capital Improvement P~og~am Fiscal Years 1998 - 2002 • Table of Contents • FY 1998-2002 Capital Improvement Program ......................................... ........................... 1 • Summary of Proposed CIP Projects Clerk of the Circuit Court ....................................................................... Expansion of File Storage Area .......................................................... Communications .............................................................................. Joint County/City Radio Communications ................................................. . Economic Development ........................................................................ Final Phase of Valley TechPark .......................................................... North Roanoke County Industrial Park ........ . .......................................... . Blue Ridge Parkway Visitor ............................................................. Elections .................................................................................... Voting Machines ...................................................................... Engineering and Inspections ..................................................................... GIS Phase I- Mapping ................................................................. VDOT Revenue Share -Road Improvements ............................................... . Regional Stormwater Management/Drainage ............................................... . GIS PhaseII--Integration .............................................................. Fire and Rescue .............................................................................. Network Fire & Rescue Facilities ........................................................ . Clearbrook Public Safety Bldg Renovations ............................................... . Bunk Room Additions ................................................................. Mount Pleasant Public Safety Building ................................................... . Hanging Rock Public Safety Center ...................................................... . Bay Heat and General Renovations ..................................................... 800 MHZ Base Stations ......................................... .. ....................... Upgraded Paging Capabilities ........................... . ............................... General Services .............................................................................. Window Replacement at Pubic Safety Center .............................................. . Library ..................................................................................... County-wide InternetlReference Access .................................................... Glenvar Regional Library ............................................................... Vinton Parking Lot Expansion /Building ................................................. . Library Security System ................................................................ Parks and Recreation .......................................................................... SW County District Park Land .......................................................... . Garst Mi11 Park Improvements .......................................................... . Camp Roanoke Development ............................................................ Green Hi1lPark Phase III ............................................................... Burton Athletic Complex .............................................................. . Vinyard Park Phase III ................................................................. Walrond Park Phase III ................................................................. Improvements for Parking Areas ................................................ Brambleton Center ......................................................... ........... Spring Hollow Park ................................................................... Whispering Pines Phase III .............................................................. Merriman Soccer Complex .............................................................. Craig Avenue Recreation Center ......................................................... Starkey Park Phase III ................................................................. Picnic Shelters ....................................................................... Planning and Zoning .......................................................................... Neighborhood Incentive Fund-Hollins ..................................................... Neighborhood Incentive Fund PhaseII .................................................... County-wide Greenways ............................................................... Land Trust Fund-Ridgeline Protection .................................................... . .2 .5 .6 .9 10 11 12 13 14 17 18 19 20 22 23 24 27 28 30 31 32 33 34 35 36 37 38 39 40 42 44 46 49 50 51 52 54 55 56 57 58 59 60 61 62 63 64 65 67 68 69 70 72 Public Road Improvement Fund .......................................................... 73 Signal Light Installation Fund ........................................................... 74 Off-site Drainage Fund ................................................................. 75 Police ...................................................................................... 77 Mobile Data System ................................................................... 78 Firearms Range ....................................................................... 79 • FY 1998-2002 Capital Improvement Program ~ DRAFT • d Y 0 c O ~' C C 3 O U • N V L ~ 0 o a a -a a~ ~ N d O ~ C. y O > a O. O ~ ~+ ~_ ~O. fC 7 U ~ 0 0 o 00 °o .r ~ 0 _ V d } rn rn m LL O O ~ O O N O O O M O ~ O O O O N O ~ O O tt') N O W ~ O CO O O O O M to CD O O O O f~ O N O O ~ _ O ~' O t~ (D O O) ~t O O O M O C O O to O ' n O ~ O O ~ ~~ ~ m m N O O O d' r ~ ~ OD O) t! ) O ~ O N 0 V O to O V~ O CO O M W ~ W O O O O r O r (A I~ r M V CD M to N N O O I r M r a (O CD N Op I ~- r N N (O LL N COO ~ O O O ~ O ti7 O p) O ~ O O O O M O M 0 ~ E O ~ ~ t ) ' V a 0 C 7 C O r l!') Cp N E L I. O O M N ~ O ~ O O O V O C O ~ N ~ n N ~ ~ O C C O O ' O) N M N CO V H LL ,+_~~' (P O O O O O O O O O O O O O O O O C ° ~ o r 0 0 0 0 0 0 ~ o 0 0 0 0 0 c O N _ O O O (O O O 1~ O O CD O O O M d~ d~ op r O O O O O CO l!') r O ~ M O 1~ O l0 N O M 01 ~ r M ~ O O ~ M ~ N V V' V O r O ~t N N M r O W N } ~ LL w A a0 O O M O O O O O O O O O N ~O O h ++ ~ oo ~ o m o O o o ~ O ~ o o ~ ~ o ~ ' lL ~ ~ n h CO O C7O O N CO O O O O O O O N to M O I~ I~ O O M O CA _ O CV O O t! ) d' ~ d' M N O O r O M ~ r M ~ O r r ~ M r ~ t0 M M ~ O r N LL ao o° oo °o ~ 0 0 0 ~ rn v v o~ LL O W O O O O ~ M M O O O O ~ c o :o ' m m o ~ o ~ C C a N N 1~ O N ~ LL w~~' . ` d O r N V a0 r N M to f~ O O ~ N- ~ ~ ce.. ~ ~ O ° a` . i r c ~ o c c0 m U y C w U ~ C Cn Q ~ J U N m Y N ~ d ~ ~ C .N n. .U-. ~ a~i ~ Q C U o ~ Z' m •~ ~ Q - ~ ~ X n o m ~ ~ ~ ° ~ %n > - -° a~ x °~ _ _ ~ m ~ _ _ C ~_ X LJJ to ~ O N N O d - N Cp 0 t a O f4 U ~ J C Cti (U . C O N ~ ' ~ Y U U ~ ~ ~ ~ d d ~ ~ d ~ N ~ o O tT ~ m R d O o Y o ~ m U d ~ N N U 3 C 'n U o m 4. rn ~ V a N ~ N Y U :O V V 4 C Q. ~ Y O N C ~ . 71 fn ~ t0 > > . (0 C C CO c d 3 ~ ~ 3 ~ v ~ a~ Q >+ ~ ro N ' O ~ O ~ ~ ~ •~ Y t0 O 7 C N ~ C (0 •Q C~0 7 ~ ~ N ~ ~ T C C6 O- N L N O N f0 •C U L ~ ~ ~ U C7 > ~ c i ` in C7 U C~ m > ~ ~ m c~ ~ ~ ~ U . .. ~n a c i a .a-I o c~ ~ a • Clerk of the Circuit Court • • Prior year's submissions intended to address this situation by renovating existing space to accommodate file storage. The cost of this renovation was estimated at $150,000. The proposed electrical expandable filing system would meet the current needs of our office, saving both space and money. The proposed cost of the system includes $28,800 for the system. There is an additional $4,700 in structural improvements that may prove necessary to account for the required floor capacity of the system. FUNDING SOURCES Unappropriated Capital Balance OPERATING BUDGET IMPACT No additional personnel are requested. RELATIONSHIP TO COMPREHENSIVE PLAN This project is in compliance with Roanoke County's Comprehensive Plan to provide adequate storage facilities for county and court documents. r~ • 7 Communications • • • ~ Economic Development • 11 • DEPARTMENT: Economic Development PROJECT TITLE: North Roanoke County Industrial Park Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $50,000 $50,000 $750,000 $0 $850,000 $0 Operating $0 $0 $0 $20,000 $0 $20,000 $0 Cost DESCRIPTION Develop an industrial site in North Roanoke County. Provide an industrial access road, water, sewer, drainage, private utilities, etc., for industrial site development. Initially, funds would be used to perform geotechnical, engineering and architectural activities. Purchase of the developable portion would take place during the third year. JUSTIFICATION • The project will provide an economic development opportunity for North County to address the needs of lack of developable industrial sites. General funds can be leveraged for available state (CDBG, RED, Industrial Access) and federal (ARC, FMHA, EDA) funding. FUNDING SOURCES Recommended funding sources for this project are general operating revenue, State grants and Federal assistance. OPERATING BUDGET IMPACT Increase in operating expense for apart-time Project Manager. RELATIONSHIP TO COMPREHENSIVE PLAN Currently, no relation to 1985 Comprehensive Plan. 13 OPERATING BUDGET IMPACT The anticipated first year of operation could be 1999-90 operating budget is based on utility costs and some programming costs (see attached square footage summary). Operating costs are anticipated to become the responsibilities of the Roanoke Valley Convention & Visitors Bureau. RELATIONSHIP TO COMPREHENSIVE PLAN Comprehensive plan needs to be amended to recognize project need on the Blue Ridge Parkway and to allow for phase one of this project. Virginia Blue Ridge Parkway Visitor Orientation/Interpretive Ctr, Roanoke River Gorge 15,900 Sq.ft. Building 3,000-4,000 visitors per day or over 500,000 visitors per year Open seasonally Includes: information desk, auditorium, exhibits, museum, interactive computers, viewing & sitting areas, book & gift sales area, restrooms, and parking. The Center will be designed to ecologically blend in with the area. Timbers from the region will be chosen for the building, with river stone for accent. The Center's design will direct visitors to vistas of the scenic mountains. Of first importance is to introduce visitors to the Blue Ridge Parkway, its development and history. Everything else (i.e. exhibits&themes) are based on that. Introduction areas will be designed to disperse people, viewing and sitting areas, hiking areas, exhibitry, displays, etc. Interpretive displays will describe the significance of the natural water gap, historic migration and settlement routes, and the history of the area as a transportation hub, including the role of railroads. General themes of the center will include: geography, botany, history, culture, etc. It is important to tell the Blue Ridge Parkway story from the region's perspective, using quotes and donated materials throughout the exhibits. Resources will come from the area and the National Park Service archives. The museum is part of the Interpretive Center. The auditorium will be designed and built for the best visual introduction to the Blue Ridge Parkway and the National Park Service and to provide a sense of what makes it unique. The auditorium would hold 100 sitting, 150 standing, and be handicap accessible. 15 • Elections • • ~~ • ~ Engineering and Inspections • 19 .TUSTIFICATION Geographic Information is important. It has been estimated that 85% of government decisions require it. Creating and maintaining this information is a significant expense. A Geographic Information System can save the Citizens of Roanoke County money, reduce redundant activities, and improve the quality and accessibility of the information collected. The distribution of the information in our Geographic Information System is currently producing revenue for Roanoke County. This trend should continue as additional information is collected. FUNDING SOURCES Funding sources include general operating revenue in addition to $170,000 matching allocation from the Corps of Engineers for the first 3 years of the project. OPERATING BUDGET IMPACT Historically, Roanoke County's GIS impacts the Engineering and Inspections operating budget. Operating costs relate to software maintenance ($11,500), hardware upgrades($10,000) and supplies($2,250). RELATIONSHIP TO COMPREHENSIVE PLAN Project is consistent with the 1985 Comprehensive Plan. 21 • DEPARTMENT: Engineering and Inspections PROJECT TITLE: Regional Stormwater ManagementlDrainage Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $1,000,000 $0 $500,000 $1,405,000 $1,810,000 $1,050,000 $4,765,000 Annual Operating $0 $250,000 $250,000 $250,000 $250,000 $1,000,000 Annual Cost DESCRIPTION Stormwater management will consist of the construction of regional Stormwater management facilities as identified in the Roanoke Valley Regional Stormwater Management Plan. The plan is being developed through the Fifth Planning District Commission by the County of Roanoke, the Cities of Roanoke and Salem, and the Town of Vinton. This funding will also be needed to address federally mandated Stormwater quality regulations that are currently being proposed. Costs noted above are approximate and will be more exact with the completion of the Regional Plan. JUSTIFICATION Roanoke County has committed to participating in a regional Stormwater management plan for the purpose of addressing existing and future Stormwater management problems. As witnessed in the flood of November 1985, the Roanoke Valley is prone to the devastating impacts of flash flooding. FUNDING SOURCES Code of Virginia allows for the collection of a utility tax, General Operating revenues, and other sources. OPERATING BUDGET IMPACT Roanoke County currently budgets $250,000 a year for the purpose of maintaining existing storm sewer and drainage facilities and responding to citizen concerns. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the goals and objectives of the Comprehensive Plan. 23 Water/Sewer/Storm Water Management System The scope of this section includes integration of the water, sewer and storm water management infrastructure with our GIS. As shown with Phase I of our GIS Project, a considerable amount of digital information will be collected by the Corp of Engineers for Roanoke County. Roanoke County will be able to gain efficiencies in data collection and display by integrating these systems into our GIS. Microfilm Management System The scope of this section includes replacement of our current microfilm management system with digital images linked to the information in our GIS. Currently, the Engineering and Inspections Department microfilms As-Built information on all new site plans. The information collected is very helpful; however, the method to retrieve the information is cumbersome and inefficient. Elimination of microfilming documents in the Engineering and Inspections Department will save the County of Roanoke $2,000 a year in microfilming costs. JUSTIFICATION Geographic Information is important. It has been estimated that 85% of government decisions require it. Creating and maintaining this information is a significant expense. A Geographic Information System can save the Citizens of Roanoke County money, reduce redundant activities, and improve the quality and accessibility of the information collected. Integration of this system with other departments will serve to increase its functionality and benefits to the County and its citizens. The distribution of the information in our Geographic Information System is currently producing revenue for Roanoke County. This trend should continue as additional information is collected. FUNDING SOURCES Funding sources include general operating revenues as well as intra governmental user fees($14,500 in E-911 fees have been designated annually). OPERATING BUDGET IMPACT The main operating budget impact will reflect software licensing costs for departments using the GIS. RELATIONSHIP TO COMPREHENSIVE PLAN Conforms to policies in the Comprehensive Plan. • 25 • ~ Fire and Rescue • 27 FUNDING SOURCES General operating revenue OPERATING BUDGET IMPACT The annual cost for dedicated phone line access is the $15,600 as listed. RELATIONSHIP TO COMPREHENSIVE PLAN This type of project was not addressed in the 1985 Comprehensive Plan. • • 29 DEPARTMENT: Fire and Rescue PROJECT TITLE: Bunk Room Additions Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $330,000 $30,000 $300,000 $0 $0 $660,000 $0 Operating $5,400 $5,400 $5,400 $5,400 $5,400 $27,000 Annual Cost DESCRIPTION The addition and upgrade of sleeping facilities at the identified urban stations of Hollins and Fort Lewis and the rural stations of Catawba, Bent Mountain and Masons Cove. These facilities would then conform to existing fire codes as well as provide a separate coed sleeping environment. The facilities committee recommended that anarchitectural/engineering firm be hired and provide us with a feasibility study for improvements to these stations. This architectural/engineering study would include the Clearbrook and Mount Pleasant station requests also. JUSTIFICATION In order for the volunteers to provide rapid response to emergency calls at night, an adequate sleeping facility is required. The current facilities should be upgraded to allow for both male and female members to staff the stations. Initially, bunk room additions for the core stations (identified as those stations receiving the majority of calls -Hollins and Fort Lewis) would be provided with rural stations being phased in at a later date. In order for the county to provide rapid emergency response throughout the night we need the proper facilities for fire and rescue members. FUNDING SOURCES Unappropriated Capital Balance OPERATING BUDGET IMPACT The individual station utility costs would rise with additional space added, these annual projections are shown. RELATIONSHIP TO COMPREHENSIVE PLAN Projects of this nature not included in the 1985 plan. 31 • DEPARTMENT: Fire and Rescue PROJECT TITLE: .Hanging Rock Public Safety Center Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $200,000 $1,400,000 $0 $0 $1,600,000 $0 Operating $0 $0 $10,000 $10,000 $10,000 $30,000 Annual Cost DESCRIPTION Provide a new fire and rescue public safety building in the area of I-81 and Route 419. This would be a three-bay station initially to house a pumper and an ambulance and also include adequate living area such as offices, sleeping areas, storage areas, and meeting rooms. JUSTIFICATION This area is growing and the response times lengthening due to traffic. This facility would serve the general areas of Red Lane, Laurel Woods, Loch Haven, Montclair, Glen Cove, the backside of North Lakes and the I-81/419 area to include Cove Road. These areas would then be under the six minute response time. goal where they are currently 7-12 minutes. This station could also provide secondary back up coverage to the Fort Lewis, Masons Cove, and Hollins stations thus reducing the time for on scene arrival. This could also include areas in both Roanoke City and the City of Salem if an operating agreement could be reached. FUNDING SOURCES • Bond Issue OPERATING BUDGET IMPACT The operating budget would still have to be addressed, staffing considerations will have to be addressed in order to finalize this. The approximate utility costs are shown. RELATIONSHIP TO COMPREHENSIVE PLAN This was identified as a growth area, requiring additional services to the public. 33 • DEPARTMENT: Fire and Rescue PROJECT TITLE: ' 800 MHZ Base Stations Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $0 $65,000 $0 $0 $65,000 $0 Operating $0 $0 $0 $0 $0 $0 $0 Cost DESCRIPTION This project would provide the installation of 800 MHZ base stations in each of the fire and rescue stations. JUSTIFICATION Currently, the fire and rescue units do not have direct communications back to the station if additional resources are needed. A low band base station is being maintained that provides communication with the dispatch center only and not the fire/rescue vehicles. Most of these units are out of production and in great need of replacement. FUNDING SOURCES General Operating Revenues OPERATING BUDGET IMPACT Difficulty in maintaining existing units RELATIONSHIP TO COMPREHENSIVE PLAN Projects of this nature were not addressed. 35 • General Services • 37 • Library 39 OPERATING BUDGET IMPACT Telecommunications costs should not increase, and may actually experience a slight decline. Maintenance costs should increase by less than $1,000/year. Some increase in site license and database network fees will be incurred, at approximately $3,000/year. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan, and is included in the Library's Five Year Plan. :7 • 41 FUNDING SOURCES Funding would come from bond issue or general operating revenues. OPERATING BUDGET IMPACT The enlarged branch will need increased support for utility and maintenance costs, and it will also require additional staff including a branch librarian. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan. • • 43 RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan. r~ L 45 OPERATING BUDGET IMPACT Increased operating costs include $1,600 per year for magnetic detection strips and $4,000 for maintenance. Increased staffing at $12,016 per year is needed to process and desensitize/resensitize materials; at least a portion of this cost could be offset by the installation of the self-charging system.. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan. • • 47 • Parks and Recreation • • 49 • DEPARTMENT: Parks and Recreation PROJECT TITLE: Garst Mill Park Improvements Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $10,000 $0 $10,000 $180,000 $0 $0 $190,000 $0 Operating $0 $2,415 $2,415 $2,415 $2,415 $9,660 Annual Cost DESCRIPTION Stream bank stabilization, perimeter loop trail, upgrade restroom, additional picnic shelter, improve parking and paving, replace an old inaccessible bridge and landscaping. JUSTIFICATION The stream and streambank is a prominent recreation feature of this park. This stream is subject to flooding and has created significant erosion problems threatening existing facilities. This project should be completed before further damage occurs to park property. It will provide safer and healthier services, and will expand services as the bridges will improve accessibility for disabled patrons. FUNDING SOURCES Funding from general operating revenues or bond issue. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. RELATIONSHIP TO COMPREHENSIVE PLAN None. 51 RELATIONSHIP TO COMPREHENSIVE PLAN This project complies with the Comprehensive Plan *This lower request assumes Capital Campaign is successful. Total project cost is $325,000. • 53 • DEPARTMENT: Parks and Recreation PROJECT TITLE: ~ Burton Athletic Complex Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $53,550 $75,600 $25,200 $157,500 $311,850 $0 Operating $0 $9,712 $9,712 $9,713 $9,713 $38,850 Annual Cost DESCRIPTION This facility is located adjacent to the Arnold R. Burton Vocational School and serves as the site for adult softball league and tournament play. It contains three regulation softball fields which supplement the state and regional tournaments held at the Moyer Athletic Complex and often is the only site for USSSA and NSA Softball Tournaments. This facility needs to have paved parking, permanent restroom and concession building, landscaping, general security lighting, athletic field lighting improvements, playground and picnic shelter. JUSTIFICATION The project will provide much needed basic level amenities to the citizens who use the park on a daily basis. It will also provide facilities for tournament participants, which contributes to the economic development of the community through tourism. In FY 92-93, over 8000 people visited the Roanoke Valley to participate in tournaments jointly sponsored by Salem and Roanoke County. These out of town guests spent approximately $1.5 million while in the valley. FUNDING SOURCES Recommended funding source would be general operating revenues. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives, and policies of the 1985 Comprehensive Plan. 55 r~ DEPARTMENT: Parks and Recreation PROJECT TITLE: Walrond Park Phase III Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $17,000 $293,000 $45,000 $0 $355,000 $0 Operating $0 $0 $23,730 $14,280 $14,280 $52,290 Annual Cost DESCRIPTION This project will develop Walrond Park by adding a basketball court, expanded/improvedparkfng, restrooms and storage, an upgraded playground, grading/drainage, trails, picnic shelter, security lighting, light two soccer fields, landscaping and amenities. JUSTIFICATION This will complete the development of Walrond Park as the North County Regional Park, providing additional recreational amenities that will enhance the recreational experience for the citizens of North Roanoke. Currently, there is a shortage of lit soccer and football facilities in the North Roanoke area and a need to expand and pave parking. FUNDING SOURCES • Recommended funding source would be general obligation bonds. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives, and policies of the 1985 Comprehensive Plan. 57 • DEPARTMENT: Parks and Recreation PROJECT TITLE: Brambleton Center Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $180,000 $0 $123,000 $25,000 $73,500 $0 $221,500 $0 Operating $0 $0 $0 $0 $0 $0 $0 Cost DESCRIPTION This project continues the renovation of the former RCAC facility on Brambleton Avenue into a Community Recreation Center with a focus on programming for senior adults, citizens with disabilities, teens, and youth. Phases II, III, and IV development will provide replacement carpeting and tile, HVAC improvements, landscaping and playground, restroom improvements, paving, re-roofing, plumbing, sewer and drainage upgrades, painting, and improvements to the • teen center. JUSTIFICATION Phase I funding did not complete the necessary renovations. Many projects are capital maintenance types requiring replacement of old materials and/or mechanical systems. These improvements would improve heating and cooling of the building and provide a better looking and functioning building. FUNDING SOURCES Recommended funding source would be general operating revenues and/or bond issue. OPERATING BUDGET IMPACT None RELATIONSHIP TO COMPREHENSIVE PLAN This project type is consistent with the general goals, objectives, and policies of the 1985 Comprehensive Plan. 59 • i• i• DEPARTMENT: Parks and Recreation PROJECT TITLE: Whispering Pines Phase III Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $11,172 $159,600 $0 $0 $170,772 $0 Operating $0 $0 $0 $8,610 $8,610 $17,220 Annual Cost DESCRIPTION This project will construct and develop approved restroom facilities, expand parking, add an additional picnic shelter, improve landscaping, upgrade the playground and add fencing. JUSTIFICATION This Community Park lacks basic bathroom facilities which should be available in a park this size with the significant use it gets. The addition of a new ballfield and tennis/basketball court has also increased the need for restroom facilities, updated playground equipment, and expanded parking. FUNDING SOURCES Recommended funding source would be general operating revenues. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. RELATIONSHIP TO COMPREHENSIVE PLAN This project is being developed within the Parks Master Plan. 61 • DEPARTMENT: Parks and Recreation PROJECT TITLE: Craig Avenue Recreation Center Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $12,075 $31,500 $0 $38,850 $82,425 $0 Operating $0 $0 $0 $0 $0 $0 $0 Cost DESCRIPTION This project will install storm windows, floor tiles in the weight lifting room, window blinds, improve parking, upgrade equipment, and paint interior/exterior at the Craig Avenue Recreation Center. JUSTIFICATION The storm windows and blinds will result in better energy management and working conditions. Floor tiles are needed for aesthetics and safety concerns. Painting will protect the facility from deterioration and improve aesthetics. FUNDING SOURCES General operating. • OPERATING BUDGET IMPACT Potential to reduce utility costs by replacing windows. RELATIONSHIP TO COMPREHENSIVE PLAN This project complies with the Comprehensive Plan. 63 • DEPARTMENT: Parks and Recreation PROJECT TITLE: Picnic Shelters Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $40,000 $40,000 $40,000 $40,000 $160,000 $0 Operating $0 $1,845 $3,660 $5,520 $7,350 $18,375 Annual Cost DESCRIPTION This project will construct and install accessible picnic shelters at Craig Center, Mt. Pleasant, Goode, Stonebridge, Oak Grove, Clearbrook, Brambleton Center, and Willie Martin parks. JUSTIFICATION It will meet the public demand for shelter reservations and provide a revenue producing source that supports the maintenance of the facility. This project will improve the recreational opportunities within the County. FUNDING SOURCES General operating. OPERATING BUDGET IMPACT Requires additional part-time staff, utilities, and maintenance materials and supplies. RELATIONSHIP TO COMPREHENSIVE PLAN This project complies with the Park's Master and Comprehensive Plans. 65 • Planning and Zoning • 67 • DEPARTMENT: Planning and Zoning PROJECT TITLE: Neighborhood Incentive Fund Phase II Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $150,000 $0 $0 $0 $150,000 $0 Operating $0 $0 $0 $0 $0 $0 $0 Cost DESCRIPTION $150,000 is being requested to capitalize a low interest, revolving loan fund for businesses in the Williamson Road corridor. The second phase of the neighborhood incentive fund program would continue efforts to provide incentives to private property owners to upgrade elements of their properties such as building facades, signs, and on-site landscaping. JUSTIFICATION The improvements to US Route 11 (Williamson Road) in the Hollins Community continue to be an opportunity to achieve additional enhancements in this corridor. FUNDING SOURCES General operating. OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN None. 69 OPERATING BUDGET IMPACT For each mile of greenway constructed, the cost of annual maintenance is estimated to be $10,000. This cost would include routine maintenance of the trails, signage and furniture and could be reduced by initiating anadopt-a-trail program. RELATIONSHIP TO COMPREHENSIVE PLAN The proposed project is supported by the policy guidelines located in the 1985 Comprehensive Plan Resource Protection Guide. The development of a regional system of greenways and trails is strongly supported and endorsed by the citizens in the Roanoke County Vision - 2010 document just completed in 1995. • • 71 • • DEPARTMENT: PROJECT TITLE: Planning and Zoning PublicRoad Improvement Fund Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $100,000 $50,000 $50,000 $50,000 $250,000 Annual Operating $0 $0 $0 $0 $0 $0 $0 Cost DESCRIPTION Road improvements at various locations around the County. JUSTIFICATION In certain situations, the installation of road improvements enhances traffic flow and safety. Private land development and its associated traffic impacts often necessitate the installation of road improvements. These road improvements maintain and enhance traffic flow and safety after development occurs. The inclusion of this project in the CIP recognizes this need. State law provides that a private developer may voluntarily proffer to contribute to the cost of such improvements, when a community has recognized the need for the improvements, and the land proposed for development is subject to a developer requested change in zoning classification. FUNDING SOURCES Private Contributions OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN Consistent with goals and objectives of 1985 Comprehensive Plan. 73 • DEPARTMENT: Planning and Zoning PROJECT TITLE: Off-site Drainage Fund Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $100,000 $50,000 $50,000 $50,000 $250,000 Annual Operating $0 $0 $0 $0 $0 $0 $0 Cost DESCRIPTION An off-site drainage fund JUSTIFICATION In certain situations, the physical improvement of land can increase off-site drainage flows creating a detrimental situation for downstream properties. Although the County's on-site storm water management requirements are very effective in mitigating peak flows and rates of release, down stream improvements may be justified to fully protect the public's health and safety. The inclusion of this project in the CIP recognizes this need. State law provides that a private developer may voluntarily proffer to contribute to the cost of such off-site drainage improvements, when a community has recognized the need for the improvements, and the land proposed for development is subject to a developer requested change in zoning classification. FUNDING SOURCES • Private Contributions OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN Consistent with goals and objectives of 1985 Comprehensive Plan. 75 • Police C7 • ~~ • • • DEPARTMENT: I Police PROJECT TITLE: Firearms Range Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $50,000 $50,000 $50,000 $0 $150,000 $0 Operating $0 $800 $800 $800 $800 $2,400 Annual Cost DESCRIPTION This project addresses the construction of a firearms training facility. The requested funds will be used to construct a building to house a classroom, rest room, and storage facilities. In addition, the funds will be used to install electrical service and build the necessary target racks and barricades at the site. JUSTIFICATION The use of firearms is one of the most critical areas of police work. A tremendous amount of liability is associated with the use of firearms. Each sworn member of the Police Department is trained in the use of firearms and is required to carry a firearm at all times. In order to maintain the necessary level of proficiency, officers must train as often as possible. Presently, our officers have no place that they can practice with their issued weapons. On asemi-annual basis the department conducts firearms training for all officers. The frequency of this training is mandated by the Commonwealth of Virginia. Currently, we are only able to conduct this mandatory training by using facilities owned by neighboring law enforcement agencies. This arrangement is suitable for department-sanctioned training, but individual officer practice is not allowed. FUNDING SOURCES Unappropriated Capital Balance OPERATING BUDGET IMPACT Costs include gas, oil, and maintenance. RELATIONSHIP TO COMPREHENSIVE PLAN None. 79 • DEPARTMENT: Police ~ PROJECT TITLE: Office Space Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $70,000 $0 $0 $0 $70,000 $0 Operating $0 $500 $500 $500 $500 $2,000 Annual Cost DESCRIPTION This project will convert a portion of current gymnasium space in the Public Safety Center to usable office and conference-room space. The renovation will to the extent possible use existing heating, ventilation, and air conditioning systems. The space is approximately 45 x 41 feet or 1,760 square feet. Internal walls, floor treatment, electrical service, lighting, lowered ceiling, and some furnishings would be required. The renovated space would house two division commanders, a secretarial office, department conference room, training/library facility, and warrants office. JUSTIFICATION Renovation of the Southview Vocational School in 1987 for use as a police office facility did not use the most effective, functional law enforcement office design practices. The command staff (Chief and Division Commanders) are scattered throughout the building. No common conference space was constructed. Functions have been added, expanded, or reduced in the conversion from a sheriffs office to police department. This project will bring the command staff and related support functions to a more centralized location. The conference room would be utilized for department staff meetings, incident critiques, neighborhood watch meetings, applicant interviews, and other meetings with the public and departmental personnel. The training room would accommodate the department's computerized interactive legal training program, purchased to lower training costs, by bringing training to the department as opposed to sending officers to other locations. The area would provide a quiet place for officers to review policies, court rulings, and to prepare court cases. A portion of the room would be developed into a reference library which is badly needed. The training room would be equipped with a VCR so the use of training tapes could be viewed uninterrupted. FUNDING SOURCES General Operating Revenues 81 DEPARTMENT: Police PROJECT TITLE: Evidence Vault Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-O1 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $50,000 $0 $0 $0 $50,000 $0 Operating $0 $600 $600 $600 $600 $2,400 Annual Cost DESCRIPTION The goal of this project is to build an addition which will house a new evidence vault. The addition will be located in the rear courtyard and share walls with the west wall of the gym and the north wall of the rear hallway. The project will include all walls, roofing, doors, etc., to complete the structure. The total area of the structure will be 1,600 square feet (interior footage). JUSTIFICATION • The project is needed to provide secure storage of evidence to be used in criminal proceedings and maintain the legal chain of custody according to state and federal statutes. The existing vault is being used to house the Department's archive files and as an evidence vault. Because of the volume of documents, the Department is required to archive Virginia State Statute, the space in the existing vault is inadequate to house the volume of evidence brought in on a daily basis. The project will provide ample storage space for evidence as the existing vault will be used to house the archive files. FUNDING SOURCES Bond Issue OPERATING BUDGET IMPACT Routine minor maintenance and electricity. Approximately $600 per year. RELATIONSHIP TO COMPREHENSIVE PLAN None. 83 • Sheriff • • 85 • • DEPARTMENT: Sheriff PROJECT TITLE: Renovate Roanoke County/Salem Jail Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $165,000 $0 $1,404,781 $0 $0 $0 $1,404,781 $0 Operating $0 $891,025 $805,146 $805,146 $805,146 $3,306,463 Annual Cost DESCRIPTION This project will renovate the 6th floor of the Roanoke County-Salem Jail facility located at 401 East Main Street, Salem, to create a dormitory style floor which will contain 26 beds and program space, and adding an additional seventh floor to the existing structure, with the addition of a 54-bed dormitory for direct supervision of minimum security inmates. The jail maintenance shop will be located outside the jail structure, allowing room for expansion of the kitchen facility to enable higher capacity in food services. JUSTIFICATION The current population exceeds capacity of up to 100% on many weekends creating overcrowded conditions that jeopardize the safety of the inmates and staff. FUNDING SOURCES Prior Year Funding (Salem 25% reimbursement & the Commonwealth of Virginia has approved 25% of $1,550,000 of allowable costs which equals $387,500 for total project) FY94/95 - FY96/97 FY98/99 Total Cost Salem $ 41,250 $ 587,925 $ 629,175 State $ 28,505 $ 358,995 $ 387,500 County 95 245 $1.404.781 $1.500.026 Total Cost $165,000 $2,351,701 $2,516,701 • OPERATING BUDGET IMPACT The total operating budget impact would be $779,436 for salaries and benefits for 28 full-time positions and $111,589 for maintenance, vehicles, and equipment (some costs such as vehicles and uniforms, would not be incurred every year). 87 • Long Range Capital Projects • • 89 • ~~ • Court Service Unit 91 • ~ Engineering and Inspections • 93 DEPARTMENT: Engineering and Inspections PROJECT TITLE: Automated Permitting System Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $0 $0 $0 $0 $0 $25,000 Operating $0 $0 $0 $0 $0 $0 $0 Cost DESCRIPTION This is to request funds to convert the existing building permitting system to a network based program. The conversion will include updating to a windows based environment to make data entry. The current software operates on the HP9000 server and is accessed by remote terminals in the inspections office. The software is exclusive to this system and is difficult to customize. A Windows/PC based system operating on a local network would allow quicker access to the records and creation of custom reports would also be simplified. The graphical nature of a Windows/PC system would allow the progression toward aself-service permitting system using touch screen kiosks, Internet access and similar installations. JUSTIFICATION The current automated permitting system is a mainframe based program. A network based program will allow more users with the potential of allowing permit applications to be processed electronically to and from our department by others, such as the Town of Vinton and contractors. Improvements made in the manner in which data is entered enhances accuracy which ultimately affects numerous county records and departments. Data generated by permits issued is used in the GIS system, the County Assessor's office, the Treasurer's office, the Utility Department, Utility Billing, etc. A network based system will be more readily available for use by such departments. FUNDING SOURCES General Operating Revenues OPERATING BUDGET IMPACT None. RELATIONSHIP TO COMPREHENSIVE PLAN Not addressed in Comprehensive Plan. 95 • Fire and Rescue • 97 r~ DEPARTMENT: Fire and Rescue PROJECT TITLE: Training Center Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (Fy 98_02 Beyond 2002 $0 $0 $0 $0 $0 $0 $0 $1,350,000 Operating $0 $0 $0 $0 $0 $0 Annual Cost DESCRIPTION It is our plan to construct a comprehensive fire and rescue training facility to include classrooms and offices. The current training building is located at 1220 Kessler Mill Road beside Roanoke County's Utility Deparkment/General Services facility. This would be the site for the additional construction. i .TUSTIFICATION "^~ This project would allow completion of the fire and rescue training center in order to deliver more of the mandated fire and rescue subjects. The training center venture was started in 1985 with the entire project still not being complete. Classes are now delivered at various locations depending on classroom availability as well as training resources. This would allow virtually all of our training classes to be conducted at one central location where the various required resources would be maintained. This project was initially funded with State grants which have not been available since 1991. Included in this plan are additional classrooms with an extensive training library and offices located in the facility. We have also incorporated plans to build a garage to house fire/rescue apparatus that is to be used in training classes; a ladder tower; additional improvements to the confined space simulator; purchase a flashover simulator; and extensive paving of the area. FUNDING SOURCES Bond Issue or General Operating Revenue OPERATING BUDGET IMPACT Annual maintenance and utility costs would increase due to additional construction. Approximate cost per year is $2,000. RELATIONSHIP TO COMPREHENSIVE PLAN Not addressed in 1985 Comprehensive Plan 99 • • • Library 101 OPERATING BUDGET IMPACT Annual maintenance and utility costs would increase due to additional construction. Also, some minor increases in part-time staffing will occur. Approximate cost per year is $17,700. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan and is included in the Library's Five Year Plan. • 103 • DEPARTMENT: Library PROJECT TITLE: Community Computing/Distance Education Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $0 $0 $0 $0 $0 $93,800 Operating $0 $0 $0 $0 $0 $0 Annual Cost DESCRIPTION This project will provide the basic materials and equipment needed to establish community computing centers at the four regional reference libraries. Community computing centers will include several different types of computers and a collection of software to be used for instructional purposes by citizens. These centers will also serve as officially designated distance learning access facilities, allowing a growing number of our residents to take classes originating from remote sites. Establishment of the centers will require some upgrades in the basic technological infrastructure, as well as some minor building renovations, at the four libraries included in the project. Each of the libraries -Hollins, Glenvar, Vinton, and 419 -will need to add three to four computers and supporting equipment, and each would need a basic collection of twenty software titles and access licenses. JUSTIFICATION Community computing centers have been very successful in libraries in Illinois, New York, California, and Florida. These centers permit consumers to test programs and hardware prior to purchase; allow people to upgrade work-related and personal computing skills; give students and their parents an opportunity to work together on software normally only accessible at school; and provide an appropriate environment for library sponsored instruction. Current library instructional efforts are severely hampered by the lack of appropriate space. The centers will have considerable additional value as distance learning "classrooms". Distance learning is rapidly becoming a major educational force. As increasing numbers of our residents sign up for, and are required to take, distance learning classes, the public library can serve as a natural distribution site. It provides a venue of established convenience in which many distance learners will feel comfortable and secure; it is also a natural site for such activity since supporting course materials, research access, and reference assistance are readily available. FUNDING SOURCES General Operating Revenues 105 r~ DEPARTMENT: Library PROJECT TITLE: Bent Mountain Branch Expansion Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $0 $0 $0 $0 $0 $51,560 Operating $0 $0 $0 $0 $0 $0 Annual Cost DESCRIPTION This project will expand the current Bent Mt. Branch with a 405 square foot addition. The new space will house children's materials, allow more open space for programs, and provide additional seating. JUSTIFICATION The Bent Mountain Branch has a collection which is 10% over the maximum capacity, and additional space is needed to house these materials. Well-attended programs are conducted in restricted, inadequate space. A shortage of seating becomes more critical as access to remote resources becomes increasingly possible; within the current limits of this facility it will be possible to offer an online access station only if some other service is displaced. An expanded facility would be designed to better accommodate public access to online resources. FUNDING SOURCES General Operating Revenues • OPERATING BUDGET IMPACT Increased maintenance and utility costs should be approximately $500 per year. RELATIONSHIP TO COMPREHENSIVE PLAN This project is consistent with the goals and objectives of the Comprehensive Plan. 107 • • • Parks and Recreation 109 • DEPARTMENT: Parks and Recreation PROJECT TITLE: Community Recreation Center Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $0 $0 $0 $0 $0 $0 $7,938,000 Operating $0 $0 $0 $0 $0 $0 Annual Cost DESCRIPTION The project proposes to construct a 40,000 sq. ft. indoor Recreation Center to include a swimming pool, senior citizen area, fitness area, multi-purpose program rooms, and gymnasium. The facility should be located in an accessible site adjacent to a significant population base. JUSTIFICATION Previous capital plans have identified the need for indoor recreation space to accommodate existing senior, therapeutic, and general recreation programs in North Roanoke. Currently, the Parks and Recreation Department has no indoor recreation space in North County. Staff has to rely on libraries, churches, and schools to meet citizens' needs. The addition of amulti-purpose recreation facility will provide North County residents a wide variety of opportunities to participate in quality recreation experiences. A facility of this type could also serve the needs of the Glenvar and Catawba residents. FUNDING SOURCES • Bond Issue OPERATING BUDGET IMPACT Requires additional full and part-time staff, utilities, and maintenance materials and supplies. Depending on the operating philosophy, user fees could cover a portion (75%) of the operating expenses. The net operating costs would be approximately $273,000. RELATIONSHIP TO COMPREHENSIVE PLAN This project is included in the 1985 Comprehensive Plan. 111 • • • Police 113 • Utility -Water & Sewer (The Utility Department maintains a separate capital improvement document. The following pages list water and sewer projects which the Utility Department plans for FY 1997-98. If you have specific questions regarding these projects ,contact the Utility Department at 387-6104) • 115 C~ • L f+ ~_ .O L ^~ `W 0 Q. .Q V ~ ~ ~ L ~ LL LL LL LL LL LL lL Ll.. Ll:. Il LL LL LL _ _ _ ~ y ~ ~ N ~ ~ O p N N O N O O ~ O d' O O d_ ~ ~ ~ O ~ N p N M ~ O O N O O O O O O O O O O O O L d p C to O O O O Ln ~ ~ M M ~ p ~ O 07 ~ p V r' N LL O CO 00 00 M cN ~ N Gs ~ O p t!') In M d' Cfl p O ~ O M I~ p T ~ O O O O O O O ti Q~ r N ~ 07 T M '~ O O 0 0 0 0 0 0 0 0 0 0 d' O O O d' M N O O O O O O O d' N 0 0 0 CO O O O O - N 00 00 O O O O~ O O O O O M M CO O O r ~ to O O O ~ O 00 1~ M~ to M O O d' f~ O O M d O~ 0 0 N O O ~~ O M I` d' ~ ~ 'd' to 0 M N M ~ N ~ M~ tf) ~ N ~ N M ~ ~ ~ M tf) ~ O N I~ ~ M M (~ M ~ r N W ~ _ O O . ~ ,N N ~ ' • .-~ L C ~ ~ ~ O O = - ~ N ~ 3 ~ ~ U ~ X ~ ~ L. ~ ~ +: J ~ ~,~~U - W~~~W o Q '~ ~ ~ ~ -° ~ W ~ Q- o ° ° ~ .,r ~ cn N v ~ N ° ~ v Z _ a ° V ~ ~ o o te / ( ~ `t a~ ~ ~ i ~ a~ ~ ~ O V p~~ ~ J ~ ~ N .V .~ ~ ~ O = O ~ Q= C ~ r ~ ~ Q % ~ O ~ U ~ ~ ~ ~ O O O .O + U (6 N (a C X D t0 N F L a-+ L. t6 p (B L J p„ . (n ~j (n Z W> U m U m (A OO W J U~ U 1- 117 • DEPARTMENT: Utility Department -Water PROJECT TITLE: Exit 146 North County Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $75,000 $100,000 $175,000 $175,000 $0 $525,000 $0 Operating na na na na na na Cost DESCRIPTION Improves water flow to the plantation road area near exit 146 in North County. JUSTIFICATION Connect dead-end lines to improve flow/pressure to Plantation Road which will eventually allow for a change over to County water (Spring Hollow). This project is currently under construction. FUNDING SOURCES Water Fund Unappropriated Balance OPERATING BUDGET IMPACT Future savings anticipated based on change over to County water. RELATIONSHIP TO COMPREHENSIVE PLAN None 119 • DEPARTMENT: Utility Department -Water PROJECT TITLE: Berwick Heights Prior Estimated Expenditures by Fiscal Year Total Cost Approved Funding 1997-98 1998-99 1999-00 2000-01 2001-02 Cost (FY 98-02) Beyond 2002 $0 $217,000 $0 $0 $0 $0 $217,000 $0 Operating na na na na na na Cost DESCRIPTION Replace 7,050 feet of waterline at Pinevale Street, Oakdale Road, Bromley Road, Hastings Road, and Willetta Drive. JUSTIFICATION Area is served by 2 inch lines with inadequate flows and no fire protection. This project will provide fire protection, increased flows, and interconnection to the Spring Hollow System. FUNDING SOURCES Water Fund Unappropriated Balance OPERATING BUDGET IMPACT Reduced Maintenance and reduced City of Roanoke purchases. • RELATIONSHIP TO COMPREHENSIVE PLAN Consistent 121 i• I• • DEPARTMENT: PROJECT TITLE: Utility Department -Water' Castle Rock (Upper) Prior Estimated Expenditures by Fiscal Year Total Cost Approved Cost Beyond Funding 1997-98 1998-99 1999-00 2000-01 2001-02 (FY 98-02) 2002 $0 $198,000 $0 $0 $0 $0 $198,000 $0 Operating na na na na na na Cost DESCRIPTION Replace 11,328 feet of waterline at Bighorn Drive, Littlehorn Drive, Brahma Road, and Castle Rock Road. JUSTIFICATION Area is served by aged 3 inch diameter asbestos cement pipe. This will provide fire flows and pressures to meet County standards. FUNDING SOURCES Water Fund Unappropriated Balance OPERATING BUDGET IMPACT Reduced Maintenance Costs RELATIONSHIP TO COMPREHENSIVE PLAN Complies 123 • Appendices 125 Measures: Measures are the more specific components which attempt to capture the essence of each criteria. Again, the measures included on the prioritization worksheet were developed in a manner consistent with other localities and CIP handbooks. Each measure is assigned a point value from zero to two(see prioritization scoring key for point values). Worksheet Procedure: The prioritization worksheet was distributed to the CIP committee. Each member completed one. worksheet for each project. For each criteria, one measure was chosen. Based on the number of points assigned that measure and the weight for the associated, a score for that criteria was tabulated. The total score for a project is the sum total of all criteria scores. The total of the committee's scores represents the project score. Projects are prioritized based on these scores. This information is collected by the budget office and summarized in a prioritized grid. The information is distributed to the County Administrator and the Board of Supervisors for review and discussion. The information serves as supporting documentation for the County Administrator and the Board as they establish CIP priorities for the five year planning period. The County Administrator and the Board of Supervisor's role in this process is significant. As with any governmental process, there are a number of extraneous subjective factors that will not fit within the scope of an objective procedure. This prioritization measure is intended as further support to be used in conjunction with knowledge of the current political climate and other external factors that may be more subjective in nature. Each project is very individual in nature. Therefore, the specific nature of the criteria and measures may make subjective decisions necessary under some circumstances. 127 • • • County of Roanoke, Virginia Prioritized CIP Projects FY 1998-2002 Rank Project Title " Total Score FY 1998 Proposed Funding 38 Courthouse Entrance Renovation for Security 134 39 Land Trust Fund - Ridgeline Protection 134 40 Brambleton Center 133 41 North Roanoke County Industrial Park 133 42 Signal Light Installation 132 43 Bay Heat and General Renovations 130 44 Land Bank -Future Park Sites 127 45 Training Center Additions 127 46 Whispering Pines Phase III 127 47 Merriman Soccer Complex 125 48 Neighborhood Incentive Fund -Phase II 123 49 Vinton Library Parking Lot Expansion/Building Renovation 121 50 Bent Mountain Branch Expansion 120 51 Automated Permitting System 117 52 Office Space 115 53 Community Recreation Center 112 54 Mason's Cove Branch Library 112 55 Picnic Shelters 110 56 Evidence Vault 109 57 Renovate 2nd Floor RCAC 108 58 Branch Office in South County or Vinton 106 59 Community Computing/Distance Learning 101 60 Spring Hollow Park 101 61 Library Security System 99 62 Craig Avenue Recreation Center 97 63 Family Aquatic Park 96 64 Starkey Park Phase III 65 NR Joint County/City Radio Communications Sytem Not Ranked 208,500 ~ Total FY 1997-98 Proposed Funding $1,400,000 Shading indicates proposed funding for a project in FY 1997-98. Notes: (1) Proposed funding for these projects realized from General Operations (2) Proposed funding of these projects recommended to be drawn from unappropriated capital balance. (3) Project anticipated to use lease purchase financing. This represents the first year payment. Total Project Cost = $888, 924 129 Debt Policy and Projected Debt Ratios Appendix III One of the measures of a fiscally well managed locality is the adoption of formal fiscal policies. On May 14,1996 the County Board of Supervisors adopted a formal debt policy. This document formalizes the procedures that the Board has followed for many years. The documentation of these procedures gives the rating agencies and County citizens the assurance that the issuance of debt is a well planned transaction. In addition, this document sets forth three ratios that will keep the County debt at an affordable level. The County will measure its level of debt through three ratios: 1) Net debt per capita -This is the outstanding debt principal to be paid from general tax dollars (excluding debt paid from the water and sewer operations) divided by the population. The debt policy states that the County's net debt per capita should not exceed $1,500. Currently, the County's net debt per capita is $823. 2) Net debt to assessments -This is the outstanding debt principal as explained in 1) divided by the market value assessment of all the property (real and personal) located in the County. The debt policy states that the net debt to assessments ratio should not exceed 3%. Currently, the County's ratio is 1.67%. • • 3) Debt Service to general fund expenditures -This is the debt service (principal and interest) paid in a year divided by the total general and school expenditures. The debt policy states that the debt service to general fund expenditures ratio should not exceed 10%. Currently, the County's ratio is 6.34%. The entire debt policy, as adopted by the Board of Supervisors, can be found in the financial Summary Section at the beginning of this document. Net Debt is the amount of bonded debt that is payable from the general fund. The rating agencies are concerned about net debt because it is impacted by the citizens ability to pay, the tax rate, and the assessed values. The water and sewer debt (which is not included in net debt) is payable from the revenues of the water and sewer systems. This debt policy states that the Capital Improvements Plan will include a five year projection of the County debt ratios. This projection of ratios can be used to determine the County's ability to issue new debt. The attached schedules show a ten year history of significant debt ratios and a five year projection. These projections include the following borrowings which are approved but not finalized at June 30, 1997: PROJECT Glenvar Elementary Literary Loan Cave Spring Junior High School Literary Loan Northside Gym Literary Loan Northside Gym VPSA William Byrd High School Literary Loan Ft. Lewis Literary Loan Motorola -Phase III Lease AMOUNT $ 100,000 2,500,000 1,500,000 1,300,000 3,300,000 1,835,459 2,200,000 131 • • C/] ~--~ b ~ W ~-F-i ~ ~ ~ ~ ~ ~ ~ r~ w ~--~ ~ ~ U ="'' . ,.., ~ N L/1 .~ r-' ^^~ H ~--I ~ O ~ n~ ~ ~ 0 ~ ...~ ~ ~~/ bQ F-~.1~'' O i-i ~r C'7 e~ ~. ~ ~ ~ ~ ~ ~ A O ~ ~ O "~ YS W '~ ~"' ~ ~ ~ it U'°'' ~ 'O +~+ O R, FI~W ~ ~ ~ v A •- O ~ E"" r.+ it C7 .~ b .~ a ~ ~ V ~ h ~ W 0 0 0 0 0 0 0 0 0 0 O ~ M d" ~ O~ M N ~ ct ~ 01 M l~ O\ 00 00 N ~ M M M t/7 V~ ~ ~ ~ ~ ~ ~ O~ d' .-~ 00 ~ N [~ V1 M ~O N N N M l~ ~--~ d' ~-+ M O\ ~ V~ N M O 00 ~O ,--i ~ O_ •~ 01 'a' O ~ 00 ~ V~ 00 00 NOMN~Ov~N~-+~O~n Do ~~ O O O ~ N N M b9 O O 00 01 ~' O M M N CF O \O a1 [~ ~ d' a0 DD ~ d' \p ~ v1 00 l ~ ~ ~n N O ~n DD ~ ~!1 O O N ~O O~ ~--+ O~ O o0 l~ ~ d' O~ O [~ 00 O N ~ ~ 00 M N [~ [~ .-~ ~ M M d' ~ ~O l~ [~ 00 00 00 69 ~ N N N ~O O l~ O~ O v~ N l~ l~ N~ l~ O~ O M N M •--~ O ~O M l~ V'1 \p l ~ 00 l~ ~h d' O~ oo ~ O O oo N O ~f' ~ ~ ~ •-+ O a0 DO M 00 l~ d' M M l~ N ~ ~ 00 •--~ ~+ N N N N N M M M 69 ~n oo ~ l~ oo O ~O d' N ~ l~ 00 N ~ O [~ 00 l~ N ~--~ N N v~ N ~ ~--~ ~ ~O M l~ ~--~ N ~-+ ~-+ N ~O ~ oo N ~D O ~ N \D [~ l~ O 01 01 I~ ~ DD Vl d' 01 v~ N r-+ ~ l~ ~-+ •--~ N M M d' V'1 U'l 'cF d' [~ oo O~ O r-+ N M ~ ~ ~ 00 00 DD 01 01 01 01 O~ 01 ~ O~ 01 ~ Q~ O~ 01 01 O~ O~ 01 0 0 0 0 0 0 0 0 0 0 M A N V1 O O M~~~ ~ ~1 N N O ~ N ~ [~ d: V7 V7 ~ V7 Vl d' ~ M M M dE # 9F iE iF ~E dF dF iE # vO- ~ ~ ~ 000 ~ ~ \O M c}' M M 00 O~ ~ rh [~ `O ~-+ M d' a1 ~ [~ M ~ ~--~ ~ O M N oo [~ oo N o0 ~ oo M O .~ ~o N o0 ~n '-. oo ~n M ~-+ ~t d' ~ ~ \O l~ [~ 00 O~ O N O \O O~ t~ r+ ~ 00 ,-~ [~ lp D1 M ~ M d' M 00 \O o0 l~ 00 ~O O ~O N O d' O \O l~ M 00 d' M l~ ~ ~ N l~ ~--~ ~ N M ~ N ~O M l~ [~ 00 ~ ~ M N [~ ~ M N ~ [~ o0 00 00 00 l~ ~ [~ l~ ~o O~ l~ t~ [~ 00 O M ~ N d' [~ O ~--~ vl O l~ D1 01 ~O N 00 M M 00 M d1 ~ O 00 00 ~~~~ N O [~ ~n M N O M M M M M N N N N N .~ a M M 01 N O~ ~"'~ N 01 01 M U o0 00 ~ O N l~ d- oo rn `o ~ 00 V'1 M N M N ~t M~ 00 ~ [~ O M o0 00 V1 ~D O l~ l~ ti N~~ O N~ O~ ~ O 0~1 ~C ~ ~ ~t ~ ~ ~ d' d' vi ~ W 0 a~ P~ . ~ l~ 00 O~ O ~--i N M ~ ~ ~ +~ 01 O~ O~ O O O O O O O U 01 01 ~ O O O O O O O . ~, '--~ ~--~ '--~ N N N N N N N O 'CS N .~ O bA 0 ti ~t- 133 Y Y p,,, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 1997 RESOLUTION 051397-13 APPROVING THE FISCAL YEAR 1997-98 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.160 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.1-162 of the State Code, and the public hearing as required thereon was held on April 22, 1997. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1997-98 for Roanoke County, Virginia, as follows: County of Roanoke Budget Adoption ~ ~~ FY 1997-98 Adopted FY 1997-98 Revenue Estimates General Fund: General Government: General Property Taxes $ 67,920,870 Other Local Taxes 20,608,000 Permits, Fees & Licenses 691,000 Fines and Forfeitures 500,000 Charges for Services 269,000 Commonwealth 6,054,308 Federal 1,827,873 Other ~ 1,393,718 Total General Government $ 99,264,769 Youth Haven II 427,646 Law Library 41,980 Recreation Fee Class 726,369 Comprehensive Services 1,451,110 Internal Services 1,768,837 Garage II 283,794 Total General Fund 103,964,505 Debt Service Fund 9,408,677 Capital Projects Fund 2,634,500 Internal Service Fund 880,826 Water Fund 11,190,011 Beginning Balance 299,450 11,489,461 Sewer Fund 6,962,712 School Operating Fund 83,928,863 School Cafeteria Fund 3,195,000 School Grants Fund 1,661,603 School Textbook Fund 914,822 Total Revenues All Funds 225,040,969 Less: Transfers (64,911,614) Total Net of Transfers $ 160,129,355 05/09/97 11:03 AM budget\proposed\adopt98.wk4 County of Roanoke Budget Adoption FY 1997-98 Proposed Expenditures General Fund: General Government: General Administration Constitutional Officers Judicial Administration Management Services Public Safety Community Services Human Services Non-Departmental Transfers to School Operating Fund Transfers to Debt Service Fund Transfer to Internal Services Transfer to Comprehensive Services Transfer to Capital Other General Government Youth Haven II Law Library Recreation Fee Class Comprehensive Services Act Internal Services Garage II Total General Fund Debt Service Fund Capital Projects Fund Internal Service Fund Water Fund Sewer Fund Unappropriated Balance School Operating Fund School Cafeteria Fund School Grants Fund School Textbook Fund Total Expenditures All Funds Less: Transfers Total Net of Transfers Adopted FY 1997-98 2,256,866 6,413,215 530,095 1,936,202 11,099,744 8,247,044 9,441,365 3,166,537 45,517,498 6,193,037 880,826 654,840 2,634,500 293,000 99,264,769 427,646 41,980 726,369 1,451,110 1,768,837 283.794 103,964,505 9,408,677 2,634,500 880,826 11,489,461 5,684,703 1,278,009 6,962,712 83,928,863 3,195,000 1,661,603 914,822 225,040,969 (64,911;614) $ 160,129,355 05/09/97 11:03 AM budget\proposed\adopt98.wk4 Coubty of 1Zoanoke Budget Adoption FY 1997-98 Adopted FY 1997-98 In addition to the above revenues and expenditures, the following beginning balances will be appropriated to the Unappropriated Balances of the respective funds: General Fund Capital Projects Fund Water Fund Sewer Fund $ 9,500,000 $ 1,000,000 $ 1,883,446 $ 2,789,689 ~~` 05/09/97 11:03 AM budget\proposed\adopt98.wk4 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors CC: File W. Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney Joseph Sgroi, Director, Human Resources John M. Chambliss, Jr., Assistant Administrator Don C. Myers, Assistant Administrator ACTION NO. ITEM NUMBER ^~ id~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Resolution Adopting Fiscal Year 1997-98 Budget for Roanoke County, Virginia COUNTY ADMINISTRATOR'S COMMENTS: Dr~'','~'~~,~ ,,,,n(~!~'.,..~`'~`` SUMMARY OF INFORMATION: Attached is a resolution approving the fiscal year 1997-98 budget for Roanoke County, Virginia. This resolution is detailed by fund and includes unappropriated balances for the General Government, Capital, Water and Sewer Funds. The School's budget is included in the overall County budget as presented in the attached resolution. The figures presented for adoption have been developed by staff from budget work sessions with the Board of Supervisors through the Apri122, 1997 meeting. The proposed budget was submitted to the Board on April 8, 1997 and a public hearing on the proposed budget was held on April 22, 1997. Changes to the proposed FY97-98 budget (from April 8, 1997) by consensus of the Board of Supervisors is detailed on the attached summary. Subsequent Board direction could cause some figures to change (reallocation from one section to another); however, the total County budget would not change. Attached you will also find the summary of Board member suggestions for changes to Contributions. Except for two instances, Board consensus was to leave the contributions at current year's funding (no change for FY97-98). No consensus was reached on contributions to Julian Stanley Wise Museum and the Adult Care Center. The Board may have received several additional requests for contributions, but due to the late receipt of the request, staff did not include the requests for consideration. The budget has not been reduced by the requested savings ($200,000) generated by the changes in the Garage II function. The identified savings will be returned to the Board at the end of the FY97-98 year. The actual operating budget of the operation will take some time to develop; however, the operating funds will only entail a reallocation of budget funds from one area to another area. This reallocation will be brought to the Board the first part of the new fiscal year. Fyn The adoption of the budget is being requested to fulfill our legal requirements of adopting and then having a first and second reading of the Appropriation Ordinance before July 1, 1997 and to allow adequate time for County and School staff to prepare and disburse employment contracts, institute pay changes, and other administrative tasks necessary for final budget implementation. Approval of the County budget is for informative and fiscal planning purposes only and does not actually commit or appropriate funds for expenditure. The commitment of funds will not occur until the second reading and approval of the FY1997-98 Appropriation Ordinance. Respectfully submitted, W. Brent Robertson Budget Manager Approved by, ~~- ~~„ Elmer C. Hodge County Administrator Approved Denied Received Referred To ACTION () Motion by: O O O O VOTE No Yes Abs Eddy _ _ Harrison _ _ _ Johnson _ _ _ Minnix _ _ _ Nickens , ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOECE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 1997 RESOLUTION APPROVING THE FISCAL YEAR 1997-98 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.160 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.1-162 of the State Code, and the public hearing as required thereon was held on April 22, 1997. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for Fiscal Year 1997-98 for Roanoke County, Virginia, as follows: County of Roanoke Budget Adoption ,. FY 1997-98 Adopted FY 1997-98 Revenue Estimates General Fund: General Government: General Property Taxes $ 67,920,870 Other Local Taxes 20,608,000 Permits, Fees & Licenses 691,000 Fines and Forfeitures 500,000 Charges for Services 269,000 Commonwealth 6,054,308 Federal 1,827,873 Other 1,393,718 Total General Government $ 99,264,769 Youth Haven II 427,646 Law Library 41,980 Recreation Fee Class 726,369 Comprehensive Services 1,451,110 Internal Services 1,768,837 Garage II 283,794 Total General Fund 103,964,505 Debt Service Fund 9,408,677 Capital Projects Fund 2,634,500 Internal Service Fund 880,826 Water Fund 11,190,011 Beginning Balance 299,450 11,489,461 Sewer Fund 6,962,712 School Operating Fund 83,928,863 School Cafeteria Fund 3,195,000 School Grants Fund 1,661,603 School Textbook Fund 914,822 Total Revenues All Funds 225,040,969 Less: Transfers (64,911,614) Total Net of Transfers $ 160,129,355 05/09/97 11:03 AM budget\proposed\adopt98.wk4 County of Roanoke Budget Adoption FY 1997-98 Adopted FY 1997-98 Proposed Expenditures General Fund: General Government: General Administration $ 2,256,866 Constitutional Officers 6,413,215 Judicial Administration 530,095 Management Services 1,936,202 Public Safety 11,099,744 Community Services 8,247,044 Human Services 9,441,365 Non-Departmental 3,166 537 Transfers to School Operating Fund 45,517,498 Transfers to Debt Service Fund 6,193,037 Transfer to Internal Services 880,826 Transfer to Comprehensive Services 654,840 Transfer to Capital 2,634,500 Other 293,000 General Government 99,264,769 Youth Haven II 427,646 Law Library 41 980 Recreation Fee Class 726,369 Comprehensive Services Act 1,451,110 Internal Services 1,768,837 Garage II 283,794 Total General Fund 103,964,505 Debt Service Fund 9,408,677 Capital Projects Fund 2,634,500 Internal Service Fund 880,826 Water Fund 11,489,461 Sewer Fund 5,684,703 Unappropriated Balance 1,278,009 6,962,712 School Operating Fund 83,928,863 School Cafeteria Fund 3,195,000 School Grants Fund 1,661,603 School Textbook Fund 914,822 Total Expenditures All Funds 225,040,969 Less: Transfers (64,911,614) Total Net of Transfers $ 160,129,355 ~~ 05/09/97 11:03 AM budget\proposed\adopt98.wk4 County off' Roanoke B~rdget Adoption FY 1997-98 ,~' Adopted ~ FY 1997-98 In addition to the above revenues and expenditures, the following beginning balances will be appropriated to the Unappropriated Balances of the respective funds: General Fund Capital Projects Fund Water Fund Sewer Fund $ 9,500,000 $ 1,000,000 $ 1,883,446 $ 2,789,689 05/09/97 11:03 AM budget\proposed\adopt98.wk4 2. That the preparation and approval of this budget is for. informative and fiscal planning purposes only. agenda\ general\budget.rso County of Roanoke Proposed FY1997-98 Budget Changes -Board of Supervisor Consensus May 13,1997 The attached resolution adopting the FY97-98 budget reflect the following changesJadjustments to the Courny Administrator's proposed budget presented to the Board of Supervisors on April 8, 1997. These changes represent Board consensus on the following items: School Capital: Original Proposal $1,000,000 Consensus Change 1,000,000 Amended Proposal $2,000,000 Recurring funds originally allocated to the first year payment far the purchase of the proposed west county business park will be re-allocated to future School capital. The first year payment/total purchase of the Glenn-Mary property will be taken from unappropriated balances im the General and Capital funds upon closing (estimated closing date of August, 1997). Employee Suggestion Program: Original proposal was to fluid at $20,000 for FY97-98. These funds have been put into the Board Contingency account pending a staff report on the results of implementation of the program A favorable report will allow the funds to be transferred to Human Resources for the full-year implementation of the Suggestion Program. Other Changes: Citizen Survey Remove funding of $8,500 for FY97-98. Survey every other Year, beginning in FY1998-99. Greenways Coordinator Grants secured by the Greenways Committee reduces Coumy contribution by $9,000. Total amended contribution $10,800. Clerical-General District Court Late request for shared funding (with Salem) for additional secretarial staff for General District Court. County's share totals $12,425. Board Contingency: The above referenced changes and final reconciliation of accoums resulted in $23,000 of unallocated funds. This amount has been allocated to Board Comingency. -3 N O O N O O O O O X 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O o0 O O ~ O M O O M O O O O O O O O O O O O O O O O O O v ~ O vl O O O O O M ~/1 O O 00 M h !` O M O In p ~ 00 l /1 vl O M O O O O C h 0 0 ao 00 O h l~ N O O N ^ 0 ~ ~ N M N ~ O '-i O M N t` _ r M • .• N . - v 6 A 1 G r w ~ G o L ~ O V N O O N 0 O O O O O O O O O O O O O 0 0 0 0 O O O O O O O oo O O t~ oo O O V M O O M 0 O O O O O O O O O O O O O O O O O M h O O O O vl O vl O O O O O vl O O W tMn o0 `O U 00 y a` M O v1 00 vl O O O O vl 0 0 lV ~ r 0 O O O ~ ~ ^ O H O v1 N O Oo y ~ U T O n M .-i (` ~D ~ vt l 0 N N M '/ V3 v1 iD N N ^ M .--~ N ~ O ' U 9 ~, ~, z N O O N O O O O O O O O O O O O O O O O O O O O O O O O O O p o0 O O O ~ O m 0 0 O o0 O O O O O QJ O O O O O O O O O O O vl O O O O ~l O O O O O O O O O vl O vl O O p ^ ~ ~ O ~ '~ T O E ~ M ~O ~ N~ M O C oo O a0 O vi O O N fA ~D ^ C1 ~ N N .-• t~ Vl ~ O N ~ 6M9 O VNl 0~1 A 69 fA ti N O O ~ O O O O O O O O O O O O O O O O O O O O O O O O O O p o0 O O O O O O o0 O r G O O M O ~ 0 0 0 0 0 0 0 O O O O O O O O O O O O O h vl O O ~~ O O O O h O O pp ~ O O O r 'n ~ Oi O r ~ N N M G O r'1 » W O n r S O O N r Oi O^ ~ r N M ~ Z ~ ~ V3 vl iD N N . N 6 9 d' ~ ~ yy 69 b9 .w h 0 0 N O O O O O O O O O O O O O O O O O O O S O O O O O O O ~ O O ~ ~ 00 X X O M O M o 0 o O O 0 0 0 0 0 o 0 0 0 o O O O O O N O O M M O O O O vl 0 h ~ O o N O O ~ ~ ~ O\ O T N N M O O ~n ao 00 O h t~ vi O O N ^ N N ~ r C ~ M O fA v1 ~O 1 N N M ~ ~ .C ~ i~ G 49 ~ ~ d d N O O N O O O O O pp 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 O O O a0 O M O O O O O O ~ M t~ ~ X 0 0 O vl 00 O O O O O C O 0 0 O O O O O O O h 0 0 0 0~ v1 O O M O O O O ~n O O O O o0 m O+ ~ R ~ y ~ T ~ ,O ~ O [~ N N~ N c'n O O N b o0 O t~ r N O O N N O ~--~ O vl M ~ M C U ~ a W `" v ^ vs 69 ss C C O c e O ' a' v ~i CV' N O O N o 0 0 o c o 0 0 0 0 0 o O O O O O O O O O O O O O O o0 0 0 00 0 w ~ a an d MOO M O ~n oo OOOOO 0000 0~0 0000 O~ o o ~n 0 0 0 0 ~n 0 0 0 0 O 0 oo~ 000 0 0 ~ ~ O~ ~ ~ Qi O t~ b , N N M O O ~i c0 m O t` [~ S O O N T ~ ^-~ O ~n N ~ ^ O a C ~ M .-. ~ V vl ~p N N ,-• N N 6 9 7 ~ ~ ti . ~ ` yy 69 fA C o ~, '" o. O~'w O S U M O o0 O O O O C O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O o0 O O 7 N 00 C ~ M ~ 0 0 0 0 0 0 0 0 0 Vl 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 M O O O 0 0~ M O O ~ `O p ~ ~ c n T U ^ 00 vt Oi 0 0 0 0 V O 7 M C ~n O ~ N O ~ ^-~ O O ~ O (V ly ~/1 ~1 ~ M O~ O O M ~^ h 69 ^' l~ C N V O N o0 N ~ ~ ~ a ~ i ~ ~ ~ ~ C U N O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O M r O ~ ~ 1~ M O O M O ~ W O O O O C O O O O O O O O O O O h 0 0 0 C "1 0 0 M H O O O O vl O O O O O O O O N h O O b M vt ~ T ^' ~ pOp O\ O 1~ iD N (V m O O~ ['i cq po O 1~ r O OO N N ~ O ^ ~ N ^ N o0 ~ ,fl ~ ~ N '. V3 h ~O N ~ ~ a ~ .w ~ 69 69 Nf M M ~ W ~ ~ ~ G J •• ti O F. C `a O E _ ' .^ O U d U ~ Nr > C T O ~ ' J' ~ y ^ ~` ~ .~ ~ r ~ i ~ y N t . d ~ t N y C o F C ~~ C v 3 '~ C =' ~` S F E ~ G ~ P. U V] y ~,' ~ a n E .~. :' ~ ' v . ~ Uy ~ v O V 9 h ? U C 5 O ~ P+ O O 'O d O ~ F ~ F t 7> ~ .C O o 0 x ~_ O 7 b v .~ N '~ ~d 3 U E' 7 r/~1 y~~ ~ 'r' ~ a ~ O~ ' _ ' d . . N rj 0.l w w o' .~ F N U ,L' v ~ ~ o v 0. >, v O y O ~'-' G a . q ~ F ~ ~ d U~ F O ' ~ C O O Vl O T Q 0 0. 0 O t O O rn C ~' X C A = A A ~ A ' 3 ~ _ ~ ~ C ~ ~ G +'J ~ ^ a+ i ~ V ~y C ++ iC O W .~ 'pp L O O > N ~ > ~ ~~cc W [/ y a C` ~ O O O y y G O Q O W y O~ ' O W G ' ~ ~ .O, Q O 4 ++ ~ vl O X '~cc N > G O a F a O 0 0 0 O 6 0 N 7 ~ 5 V O ~ 0 O> . .3 ~ ~ a+ ` ,G p £ C V v C U 'v F" v v , O ~°>v, a~~Z L~ " F > ~ Oa ~ ' '~' FH ~ d rn° v , r c QUU - . R1 oQ G. 'x U X F z 0 U x 3 0 a a ~:. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 X00000 ~ oooooo~no 00 0 0 0 a a o ~n ~n ~n ~n ~ 0 0 0 ~n v-, o h o 0 0 0 0 ~n ~ rn O N A M ~ M N 7 M N v'i M ~--~ N '-' '--~ N vi ~n O ~ .-. '. 00 69 ~ ~ ~ O C.i y r H Z o, ~ '. U 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ m cooooo ~o 0ooooov~o 00 0 0 0 ~ rn O~ C o~v~,~n~n~n ~ ~ ooo~nv~o~o 00 ~ 0 0 n r~ O N ~O m G ~O c1 N 7 m N vi M~ N '-- ~' N vi ~ °` z O O O O O O O O O O O O O O O O O O O O O O O O 00 C O O O O O h O O O O O O~ O O O ' O O O O ~ O~ O O h~ h l~ O 1 O O O Vl O l~ O ~ V O O O n = • OG N N ~D M l~ M M 7 C. N A M ~--~ N~ ~--~ M ~O l~ ~ (A ~-. .--i ,-. Q1 69 ~x 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ao ~ 000000 ~ oooooo~no 00 0 0 0 a o~ ~ o o ~n ~n ~n ~n ~ o 0 o v, v~, o t~ o 0 0 0 0 ~n , r p [~ O N ~O M ~O M N 7 M N v'i M ~--~ N ~--~ '--~ N ul ~ 69 ~ ~ bR ~ O ~--~ "7 O O O O O O O O O O O O O O O O O O O O O O O O O pp ~ 0 0 0 0 0 O 0 0 0 0 0 0 ~!1 O O O O O O O ~ p~ O O V1 ~ ~ l~ ~O O O O ~n V1 O l~ O ~n O O O ~ r C W O N ~O M ~O M N V M N ~/1 M ~--~ N ^' '--~ N ~/'1 ~ vi O\ ~}3 .~ .--i ~ 69 ~u ^~ C d ~ ~ O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O ~O 0 0 0 0 0 0 V1 O O O O O O O O O Vl _ O~ ,n ~ O O U1 v1 h v1 ~ O O O~ ul O H O O ' m ~~ ~ O N ~D M r ~D ~--i M N V M N v1 M ~--~ N~ ^~ '-'~ N ~ ~ i.1 ~ y - ~ Q ~ ~ ~ W a ~ a ~. p ~ °; 000000 00 0000000000000 O o 0 0 ~ x ~ .p Oooooo 0 0 v ~n ~n ~n 0 00oooo~no 00 o 0 0 o 0 0 ~n ~n o 0 0 0 0 0 ~n n o0 ~ --i ~ ~ , r- O N a m ~ ~ M N 7 M N v1 M ~--' N ~--~ N vi ~ ~i ~ . r d sH ~ N .-. 59 ~ ~ L o O r. w ^" a U ~L O M 0 0 0 0 O O '--~ O O ~O O ~n -~ 0 0 ~--~ O O O O O O I~ C 00 ~ oC N 0 0 0 ~!1 O O Q~ O O o0 O N ~--~ O O o0 O O O O O O 7 O O~ y ~~ v'1 ~n ~n t~ ~O O l~ O ~n 7 V1 ~-' V O W O ~n O O O O ~--~ V r O N ~O N ~O M '--~ M ~D vl <t ~O N oO N ~-+ N N N '-~ M ~O '--~ p~ ~ N N ~ a O~ 64 yq O O O O O O O O O O O O O O O O O O O O O O O O O r +.. 000000 ~ oooooov~o 00 0 0 0 o a ~ o o v, ~n v~ ~n ~ 0 0 o v~ ~n o ~ 0 0 0 0 0 ~n , ~p r~ ~ O N A M ~ M N V M N ~/'~ M ~--~ N '--~ ^~ N V1 ~ ~ yq .~ .-. •--~ 59 ~ rl v ~ '. U T > o C o Ri O () ¢ C N ~ O Q A ~ `'~ o ~ ~ T b0 . .V.. i? C F Q N V o v C ~ m ~~ ~ ¢ v o .~ ° °~ o ° 5 ~ U o v [-~ o~ o~ ;; v v ~ v 9 U d d y ~ ~ j cC y k d~ d m~ ~ v v3 d o ~ x ~' °' ~ ~ ~ ~ F ~ L ~ r 'o `~ ? ~ °D v ~ F ~ ~~ ~ ' a ° n ~ ~ a o a b ~ a x ° ~ v r ~ 2 ;, ~ o C ~ °' a ~ Ca ' ~ v o `~ ~ o .e ~ ~ ~ ~ E c. w o ~ T T ^ v w N U ~' V ~ "C• r a ~ ~ W .9 ' 0 ~ '_ C O ~ G ~ G L V~ ~ G c~ ~ v Fy .5 ~ r . . yy V A 'o ~ ~ ,~ O o a 3 N j ~ ~ > O r A p v ° x ~ w 7 ro w c4 Q O ~ Q, ~ '« > c ~ ~ ~ ~a c c ¢ U ~i. V ^ T 'T' G .~' a , ~U y~" Q .~` C~ ~ ~ ~ R ~ a ~ O O O ~ ~ V G O ' 1 0. y .~ ~ ' O 3 ,~ U ~n O ~a :'C ¢ m k a ; a z 0 cC x x u x ~ t--~ [- ¢ w v m v v . . a v v ~,, f_3 0 0 0 o v ~ o O O O o o O O O o ~ ~ ds ~n N o ~/1 o V1 ~n ~O ~n ~/1 O N O ~/1 o O 0 o O v 41 O ~ o O ~ N .-. N ~ M M ~ N y ~ y O O . . ~ r y ~ C .ti U O O O O V' l~ O O O O O O O O O O ~ n 00 C 59 O V'1 O ~/1 O Vl ~/1 ~O V1 ~/1 O N O ~/1 O O O O O --~ O O 7 O~ O co ~ N T C ~ ... [~ ~ T ,-. N ~p r. v1 ~ ~ M h ~L O O N M N M ~x o vs O ~n O O o o v v, ~ ~n o o o 0 O 0 o 0 0 0 0 0 o 0 v 0 ~o O ~ o y N ~ ~ ~ ~ N ~ O O 01 0o O C d ,~ O O N ,~ N ~ ~ V M ~--~ N M O~ ., °` z `~ 0 es o ~n O o o o v vi ~ ~n o o 0 0 0 0 0 o O O 0 O o o v o ~ o ~ 0 O N V'1 V1 ~O ~ N V1 O O O~ oo O ~ l~ n D\ cV ~O Vi ~ ~ N ~ ~ O O N M N M ~ ~ O ~ ~ h O 69 O Vl O O O O 7 ~/'1 [~ V1 O O O O O O O O O O O O O O O ~ O ~O O l~ O pp K N ~ ~ ~ M N ~ O O ~ O 01 00 O r C O O N M M ~ ty ,may iG 69 y ~ ~ O O O O 7 l~ O O O O O O O O O O b n pp H9 vl N O ~ O ~ ~/1 b V1 M O N O ~ O O O O O V 01 O 0o O O O V ~ ~ ~ O O N '. N ~ M ~ ~ N 'C M a W O R d •~ ~ O U °~ 0 0 0 o v ~ 0 0 0 0 0 0 0 0 0 0 ~o r ~~ ~ a ~ ~ N o ~/1 o Vl ~ ~O ~ ~/1 0 N 0 ~/1 0 O 0 o O v O~ o 00 0 O C4 ti C O~ H .-. r O n O 4; N .-• N ~ vi M M ~ N C U W ~ a M ds O ~, ^~ ` '' U °' A 0 vj 0 o 0 0 o 0 v ~n ~ ~n 0 o 0 0 0 0 0 0 0 0 0 0 0 0 o 0 v 0 o ~ o ~ ~n pp ~/'~ O ~/1 ~O ~/1 N ~/'1 O O O --~ O Q\ O o0 [~ p ~ O N 7 M ~ d 69 ti ~i O O O O O l~ O O O O O O O O ~ O ~ W r 69 V1 N O ~ O ~ ~O ~--~ ~/1 ~ O N O h O O O ~ O r. O O V1 W O O N --~ ~ ~ .-. l~ n 01 .» N ~O l~ V1 M ~D o0 ~ 9 O O N M i M ~ ~ ti b9 U bD ~ ~ N E E a'. y E U Q ~ o 0 a ^ o y ° U ~ ~ C `~' _ °~ ~ w o E ° ° ~ ~ E o a ~ ~ ~ ~ ~ ~ E ~ ~ ~ w o U E U E ~ j a i a o U h O N U w O ~ C U a E O G ~,.., O ~ ~ ~ ~ ~ U N ' ~ o o ~ ~ o ~' ~ ~ a`°i ro U ~ ~ w ° r ~ o ~ ~ a a c ~ ~ ° a Q au on o ~ ~ d v a' o > a ~ ~ d d ~ ~ v v ~ ~ ~ ° ° . ° A U ~ ~ ' ~ ' ~ a ~ ~ > ° a' 0 0 0 ~ o Q ~ o a c ~ ~ v ° ° ° ° .~ ~ ° ~ ~ ° ~ ~ on on ya dam' W W U w w z Z rL ~ ~ H H > > > > > F ~.3 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: First Reading of the Fiscal Year 1997-98 Budget Appropriation Ordinance. COUNTY ADMINISTRATOR'S COMMENTS: ~~~~~~,~~ SUMMARY OF INFORMATION: The 1997-98 fiscal year budget was presented to the Board of Supervisors on Apri18, 1997. A budget public hearing was held on Apri122, 1997 to receive written and oral comment from the public concerning the proposed budget and FY1998-2002 Capital Improvements Program. Attached for your approval is the 1997-98 fiscal year Budget Appropriation Ordinance. This year's presentation of the Appropriation Ordinance includes one change compared to prior year's presentations. Projected Fund Balance amounts have been included. This presentation discloses all significant financial resources available to fund County operations for FY97-98. The total County budget is $225,040,969. This includes all interfund and intrafund transfers. The budget net of transfers is $160,129,355. STAFF RECONIlVIENDATION: The format of the Appropriation Ordinance conforms with the reporting basis used at year-end in the Comprehensive Annual Financial Report. This presentation allows the same level of budget comparison as is required by Generally Accepted Accounting Principles for financial reporting purposes. This format will also more consistently apply the appropriation on a fund basis for County Funds as has been used to appropriate School Funds in the past. Staff recommends approval of the first reading of the 1997-98 fiscal year Budget Appropriation Ordinance. Staff also recommends approval of the attached Classification Plan for fiscal year 1997-98. The second reading is scheduled for May 27, 1997. Respectfully submitted, Approved by, ~~ W. Brent Robertson Elmer C. Hodge Budget Manager County Administrator F-~/ ACTION VOTE Approved () Motion by: No Yes Abs Denied () Eddy _ _ _ Received () Harrison _ _ _ Referred () Johnson _ _ _ To () Minnix _ _ _ Nickens r.. r-- v AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 1997 ORDINANCE APPROPRIATING FUNDS FOR THE 1997-98 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on April 22, 1997, concerning the adoption of the annual budget for Roanoke County for fiscal year 1997-98; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 13, 1997, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.1 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 13, 1997, and the second reading of this ordinance was held on May 27, 1997, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 1997, and ending June 30, 1998, for the functions and purposes indicated: r-v County of Roanoke Proposed FY 1997-98 Budget May 13, 1997 Revenues: General Fund: General Government Youth Haven II Comprehensive Services Law Library Recreation Fee Class Internal Services Garage II Total General Fund Debt Service Fund Capital Projects Fund Internal Service Fund -Risk Management Water Fund Beginning Balance Sewer Fund School Funds: Operating Cafeteria Grant Textbook Total School Fund Total All Funds $ 99,264,769 427,646 1,451,110 41,980 726,369 1,768,837 283,794 $ 103,964,505 $ 9,408,677 $ 2,634,500 $ 880,826 $ 11,190,011 299,450 11,489,461 $ 6,962,712 $ 83,928,863 3,195,000 1,661,603 914,822 $ 89,700,288 $ 225,040,969 05/09/97 10:55 AM m:\finance\budget\book-wk\APPROP98.WK4 ~,~ ~~ County of Roanoke Proposed FY 1997-98 Budget May 13, 1997 Expenditures: General Government: General Administration Board of Supervisors $ 244,388 County Administrator 191,503 Community Relations 146,648 Asst. Co. Administrators 235,522 Human Resources 367,394 County Attorney 324,117 Economic Development 747,294 Total General Administration $ 2,256,866 Constitutional Officers Treasurer $ 547,389 Commonwealth Attorney 509,337 Victim/Witness 5,373 Commissioner of the Revenue 567,521 Clerk of the Circuit Court 712,065 Sheriffs Office 1,162,674 Care & Confinement of Prisoners 2,908,856 Total Constitutional Off cers $ 6,413,215 Judicial Administration Circuit Court $ 129,268 General District Court 56,758 Magistrate 1,255 J & DR Court 10,429 Court Service Unit 332,385 Total Judicial Administration $ 530,095 Management Services County Assessor $ 714,639 Financial Planning 697,680 Public Transportation 105,200 Management and Budget 120,932 Procurement Services 297,751 Total Management Services $ 1,936,202 05/09/97 10:55 AM m:\finance\budget\book-wk\APPROP98.WK4 F~ County of Roanoke Proposed FY 1997-98 Budget May 13, 1997 Public Safety Police $ 6,098,969 Transportation Safety Commission 960 E911 Maintenance 460,388 Fire and Rescue 4,539,427 Total Public Safety $ 11,099,744 Community Services General Services $ 231,699 Solid Waste 3,526,273 Property Management 81,684 Engineering and Inspections 2,534,323 Building Maintenance 1,245,081 Planning and Zoning 607,372 Planning Commission 20,612 Total Community Services $ 8,247,044 Human Services Grounds Maintenance $ 1,452,350 Parks and Recreation 1,360,585 Public Health 425,333 Social Services Administration 2,453,471 Public Assistance 1,397,400 Institutional Care 30,062 Social Service Organizations 126,832 Contributions Human Service Organizations 92,910 Contributions Cultural Organizations 194,439 Library 1,644,424 VPI Extension 76,126 Elections 187,433 Total Human Services $ 9,441,365 Non-Departmental Employee Benefits $ 1,147,000 Miscellaneous 590,000 Internal Service Chazges 1,429,537 Total Non-Departmental $ 3,166,537 05/09/97 10:55 AM m:\finance\budget\book-wk\APFROP98.WK4 Fy County of Roanoke Proposed FY 1997-98 Budget May 13, 1997 Transfers to Other Funds Transfer to Debt -General Transfer to Debt Service -School Transfer to Capital Transfer to Schools Transfer to Schools -Dental Insurance Transfer to Internal Services Transfer to Comprehensive Services Transfer to Youth Haven II Transfer to Garage II Total Transfers to Other Funds Unappropriated Balance Board Contingency Total General Government Youth Haven II Comprehensive Services Law Library Recreation Fee Class Internal Services Management Information Systems Communications Total Internal Services Garage II Total General Fund $ 3,726,061 2,466,976 2,634,500 45,230,473 287,025 880,826 654,840 50,000 100,000 $ 56,030,701 143,000 $ 99,264,769 $ 427,646 $ 1,451,110 $ 41,980 $ 726,369 $ 1,207,929 560,908 $ 1,768,837 $ 283,794 $ 103,964,505 05/09/97 10:55 AM m:\finance\budget\book-wk\APPROP98.WK4 i~ ~r County of Roanoke Proposed FY 1997-98 Budget May 13, 1997 Debt Service Fund $ 9,408,677 Capital Projects Fund $ 2,634,500 Internal Services Fund -Risk Management $ 880,826 Water Fund $ 11,489,461 Sewer Fund $ 5,684,703 Unappropriated Balance 1,278,009 6,962,712 School Funds: Operating $ 83,928,863 Cafeteria 3,195,000 Grant 1,661,603 Text Book 914,822 Total School Funds $ 89,700,288 Total All Funds $ 225,040,969 In addition to the above revenues and expenditures, the following beginning balances will be appropriated to the Unappropriated Balances of the respective funds: General Fund $ 9,500,000 Capital Projects Fund 1,000,000 Water Fund 1,883,446 Sewer Fund 2,789,689 05/09/97 10:55 AM m:\finance\budget\book-wk\APPROP98.WK4 r-- r 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 1997, are reappropriated to the 1997-98 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 1997, and appropriations in the 1997-98 budget. 5. That all school fund appropriations remaining at the end of the 1996-97 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 1997-98. 6. That all General Fund appropriations remaining unexpended at the end of the 1996-97 fiscal year not lapse but shall be reappropriated as follows: a) 40% of these unexpended appropriations shall be transferred to the unappropriated Capital Fund Balance; b) 60% of these unexpended appropriations shall be re-appropriated to the same department for expenditure in fiscal year 1997-98 as provided by Resolution 042396-5. "~ .~ CC ~I ~ 7 +x.. ~ ~C ~ d d W Y ~ O z a a r ' ~ ~ ~ •~ d ~ ~ L R /~~1+ .I y ~ O ~ ~, a a r, :~ x Z ~ ~ a o O E"~ ''"~ ~ •~-~ ~ ~ ~ ~ ~ U ~ ~ ~' ..-~ ~ ~ ti U r O ~ ~ ~ ~ +~+ o d U a U .~ d d s m m 0 o H '~ `~ •~ ~ ~ ~ ~ ~ ~ _ 0., ~ ^O . ° w U ~ ~~ ^O O ~ ~ U ~° ~p ~O ~p ~p ~p M M M M M M 7 V 7 V O O M M M M M N N N N N N ~O ~O ~O ~O l~ ~ ~ ~ (~ [~ r W 00 00 00 00 00 O~ Q n O~ O n O O N N N N N N m M M m N N N N N N N N N N N N N N N N N M M O O_ O O O M M N N N N N ~ .~. W 00 00 00 00 ~ r ~ r ~ ~ ,N-~ ~ .N. ~ O O O O U O~ Oi Oi O~ O O O O ~n ~I V ~t V 7 7 00 00 00 00 ~ ~ 40 O n O~ ~O ~D ~D ~O ~O D\ N I ^ "" N N 0 0 N ~ y i--i N N U ~ ~' ~' ~ N b N ~ ~ is ca ^ cC ~ ~ w x C x x V U ~ ~ `" O C~ a o . a ~ ~ ~ E E E E ~ ~ C G C C C C z z z z z z 0 O U C O ,k O ~~ o A ~ N ~ ti a T ° ~ a • x 'b ~ F' F~ F" U a 0 o x x x ~ ~ ~ N N 0~J 0 O C U c C .a U U U U C7 O O O O O O Oo ~ ~ 00 O~ 00 O T O~ U T U ~ o0 00 00 00 0o O~ ~ D\ ~ 00 00 00 00 V V ~ V 7 .~. .v1. ,~. .V 1. v1 ~D ~O ~D ~O M N ~O `D U x ~ o w o d ~ ..U. U C ~ ~i y O N ~ .~ w ~ C ~ ~ cC N ~ x w U F C7 ~ C~, 8 E E E E ~ c c c c z z z z z ~ ~ x O ~ ~ 3 U U C x ~O CC, y U y N °? c ~ v c ~ ~~ ~ ~ U ~ y ~ U y w ~ X U F~-~ H c4 ~ a O O_ V ~/"~ O ~ N N O O ~ O O O O O O .~. .-. U U U V] V] y ~ ~ ~ V C7 .a C7 v°~ E 8 6 E c c c c z z z z C U N ~~'' ~ ~ 3 b 0 a U .a ~ O ~ ~y M M M M M M M M M M M M M N N N N N N N N N N N N N 00 00 00 00 00 00 00 00 00 00 00 00 00 O O O O O O O O O O O O O N N N N N N N N N N N N N 00 00 00 00 00 00 00 00 00 00 00 00 00 01 a\ O~ a, ~ U ~ Q\ 01 O~ a, ~ O~ O~ 01 O~ 01 ~ 01 ~ O~ 01 O~ 01 4n O~ ~~ E ~ ~ ~ c ° ~ I ti .. w w ~ c ~ ~ ~ o o ~ ~ ~ .V. U V Ir U ~i N = d y Ri O O C ~ ~ 'b ~ h w N ~ F C c~tl y ~ U ~ ti ~ ~ cN0 ~ Y ~~ U W w C7 any. ~~ U U F w a n. a o. a a ca a a. a a. a a a 6 E~ E~ E~ E~ E E E E k X k k k X X k X k X k k ~ ~ v ~ ~ ~ ~ ~ ~ ~ ~ ~ v C C C C C C C G C C C C C O O O O O O O O O O O O O z z z z z z z z z z z z z y ~ Ixn 1~1 1~-~I ~ U °~ a`i ~ ~ d U U U ~' ~ ~ ~ ~ ~ ~ ~ ` ~ ~ ~ U W ~ U U y X ~ U U V V] V] Cn V] V] V] V] Q H Cl. F d 6 ~n ~n V1 v1 v'~ ~n V1 O ,-• ~ N ~O ~O O O O O O O O .-. N N N N N N ~ ~ ~ .N. ~ ~ ~ .N. ~ .N. ti w M M M M M M M M M M M M O O O O O O O O ~O ~O ~D ~O ~D ~D ~O ~O ~O ~D ~O ~O ~ d~ V 7 V 7 V d~ N N N N N N N N N N N N N N N N N N N N E 7 E ~k R +.+ ~O d 'C I. E a E ._ V 7 V V 7 7 V 7 pp pp pp pp pp pp Op 00 00 00 00 00 M M M M M M M M O O O O O O O O O O O O --~ ^ ~-' ^ ^ ^ N N N N N N N N N N N N N N N N N N N N N N N N N N N N 00 00 00 00 00 00 00 00 00 00 00 00 01 Q\ ~ Q\ 01 ~ O~ ~ 01 01 41 Q\ an Q\ ~ ~ ~ D\ 01 Q, 01 01 O\ ~ 00 00 00 00 00 00 00 00 ~ ~ ~ ~ W ~ W ~ d E W O z U O O . O N N y N ~~ ~ C: ~ .. ~z b ~ p V N cOtl W W W ~ is J~' y C ti ~' N U ~ i, ~ i. "' iC . ~ ~ = X ~ X., U U ~ v ~ a A w a. ~ a a°. vi ~ vsi ~ ~L` 0 ti U [~. E E E E 8~ E~ v E E o. c c c c c c c c~ c c 0 0 0 0 0 0 0 o x o 0 z z z z z z z z w z z m 0 E"~ 0 U ti Q O O ~ O N N C i--i O ~ U y ~ .SC 4. 'fl r. r.n ~ ~ ~ C,.) C O O X ~`'~„ X ~ E N b W U ~ U ~ ~ ., `v a a H O ti ti o U a~ W W o ~ G ~ ~ ~ ~ ~ ~ ~ ~ v a. o O O ~ v O O U 'U C C U Q Q CO. ~ ~ ~ ~ a U U U ~ ^O O U ^O l0 ~O O l~ ~O ~O ~D ~O M M V; N N O ~ O O ~ ~ ~ ~ ~ P I~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ N M M 7 N ~O l~ M ~--~ y C O ~ U 0. 7 0 U ti ~ .O-~ uNOi ti 'C N U Q U N ~ ~ . OC ~ w b ~~ ~ ~' C y o l~` ie cC 00 ' ~ ^ ~ N U C w a"' ' ~ W a`"- ~ U ~ ~ ~ ~ ~ ~ ~ ~ c c c c c c c z z z z z z z N N O O O O N °~' v c4 FG O O O '.' U U ; C C. C W N ~O U O U O a~i a~i ~ a c. a ' ~ Q E E O W W W ~, can 0 0~ o 0 0^~ U U ~ ~ ~ ~ Q w° l O ~ ~ O O O O N N N 7 ~ ~n 'n D\ 0` M .M. .M. ~ .M. .M. .M-i M ., N N N N N N N N N N N N N N N N N N N N N N N N N N N r ~ ~ r r n r 00 00 00 00 00 00 00 00 00 N N N ~--~ ., .-. .-. ~ ti V >~ .~ ~ ~ N ~ ~' N ~ ~ C 'U '^ N V ~ U GL r~7 C7 0.01 C. V] (/J U V] c c c c c c c c c z z z z z z z z z 0. O ~ r.+ ~. N 0. v O `" o ~ ~ G ~ U O O O w C. U C G C ~ O L1 N ~ ~ ~ O a`"i ~ ti~ U U U v U ~ ~ ~ y ~ ~c a ~ ^ ^ C o E o t'om' cc ~ ^ a Cr .~- V] ~ Q Q ~ U m ~ ^ V' ~n vOOi vii M o N V V1 l~ [~ l~ ~ W O ~•` a, ~ a, a, ~ a, a, ,N. ~ ~ ~ .N. ~ .N. N N N N N N N 7 ~ 7 ~ R N N N N N N N ~ ~ ~ W ~ ~ W N r ~ ~ ~ r r ~ ~ ~ ~ ~ ~ ~ ^ N N ^ N ^ s N T C > > C<i ~ ~ C+ 0.i '~ ~ 'er'.~ .t_. O ~"" O O FOr O N O O .N a .N .N ~ .~ ~ ~~ ~~ ~bA ~ ~ ~ ~ N C r~ U~ U U F w ~ ~ ~ ~ ~ ~ ~ C C C C C C C z z z z z z z ro y ~ ~ Ci y a `' ~ O ~ C ~ C7 b O ~ '""' ~ . -i ~ . U as .. U ~ .N ~ O ." ~ U y `" °~ o E ~ °, a i U W . . ~ G o a ~ ~ U A U ~ v ~ H a F H ,~- N oo N M l~ M- O N N N N .. N d a ~.' N N ~ 7 E' N N ~ k R M M Cr C ~ ~ d •~ N N (~~ G TS /. 00 0o a ~ ~ ~ ~ E, D\ O~ O' ~C i- C z C 0 .~ a .b on C N .c Y W A E E 0 0 z z U ~ ^ ~ •~c~. C :, ~ ~ ~ on ~ w 3 vi .~ ~+ V 7 r V1 ~ Vl V1 V'1 ~ ~A V1 Vl V7 V) ~A V7 M V1 M V1 V1 V 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 0o a ~n ~n ~n ~n ~n ~n vi ~n ~n ~n ~n ~n ~n ~n ~n v~ ~n ~n v O O O O O O O O O O O O O O O O O O C M M M M M M M M M M M M M M M M M M K v v v v v v v v v v v v v v v v v v d N N N N N N N N N N N N N N N N N N N V1 ~ V1 v1 V1 M v1 h V1 ~ ~ vl ~ ~ ~ v1 ~ V1 V N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N ~O ~O ~O ~O ~O ~O ~O ~O ~O ~O ~O ~D ~O ~O ~O ~O ~D ~D ~L • O O O O O O O O O O O O O O O O O O C N N N N N N N N N N N N N N N N N N N T c O C O C ~ ~ ~ V O c '~ o o Z o `~ ~ ti ~ N .""'. ~ N O ~ U N N yU. .V. U ~ G V] N ~ V ~ ~.., xi ~, p iC ` cCd CC U ~ .~Y- C. x 0.. cn P. ~ k. W rn ~-' a A ~ A C7 C7 a a a c. a a a n. a c. a a. a c. a. a. o. c. o, E E H E 6 E~ E E E E E~~~ E H E ~ ~ v ~ ~ v ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ X k k X X k X X k X k k X X k k k X ~ ~ ~ ~ ~ v ~ ~ ~ ~ d ai ~ v ai ~ v p C C C C C C C C C C G C C C C C C C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 z z z z z z z z z z z z z z z z z z ~ w. O .^ ~~~ U v U U v U U V v F c ~/] N N ~ 4) N ~ N d N ~ 'v 'v 'v a a a a a a a a a °q ~ c ~ N N U] V] V] V] V7 V] C~ V] V] .r..7 .r ~ ~ ~ ..0., ~ `n `n `n o 0 0 0 0 0 0 0 o N c ~ ~ •~ ~~~ a a a a a a a a a 0 0 o a a a a a a a a a v~ H~$ y a a a cn ~ rn ~ cn ~ cn ~ rn ~ ~ ~` c ~ ~ ~ ~ ~ ~ ~ w ~ c o c~~ ro~ m m ro~~ ~ 0a ° v ~ o o ., .. ., .. 'c ~ ~ g 'v w w w o 0 0 0 0 0 0 0 0 ~ ~~ c •N O O O a a a ci a` a. a` a` a w 3 a w a°i d 1 ~O ~O ~O l~ r ~ ~ [~ ~ r ~ ~ ~-• M M 00 U •--~ 7 V V V 7 V V C V 7 7 V r. ^-~ V O O --~ N N N N N N N N N N N N M V' V ~n ~D l~ M M M M M M O O O O O O C ~ O~ O~ a n U ~ C N N N N N N N N N N N N N N N .--. M M h ~ C ~ ~ E ~ U d •~ m w ti a Y O C rU. y ~ U cd N O V O U y o N ~ U ~ U o d U U U a . U ~ E E~ E E E 0 0 0 0 0 0 z z z z z z U W O ,~ "" `" ti ~ x ~ c y A O ~ ~ w O ~ ~ cn +'' ~ U C ° N C C ~ C ~ y ~ O 3 U Q rn o .U ~ U ~ U ~` ~' bD k a H ~ U • = ao. bq G. A W 00 .N-~ O V1 M [~ C O ~O M M 0! l~ 00 ~ O~ O ~ ~ ~ I ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ I ti ~ r r ~ ~ yM}~' ey"i .,..~r p r r ~ M M M M M M M M M M M M M M O O O O O O O h ~ ~ ~ ~ h ~ N N N N N N N 00 00 00 00 00 00 00 N N N N N N N ~ ~ ~ ~ ~ ~ N N N N N N N 1 .r .--i .-+ rr .r ^+ .-. F. ~ o ~ y ~ O V y v O ~' ~ ~ .V, N a o d }~,' ~ O y N N ~ ~ •'''` .n E cca W c ai C ~ ~ ~ ~ C ~ U~ U x a w C7 ~ ~ 0 0 ~ ~ y c c ~ o a a ~ ~ ~ o 0 6 E a a c c° c~ v a c z z z w w z z 0 N .~ a ~ ~ W ~-' O V G ~ ~ o. ~ 'ro ~ ~ d ~ cn ~ y U y O ~ ~ O N .~ ~ 'D p C N Q U O ~ ~ ~ ro ~' ~ ° ~= ~ c ° g E v .~ ~~ ~c a .N c ti v rn A ~ x ~ CC W 1I 7 ~ m N M ~ N O O ~ N V 00 00 00 00 00 00 00 H 00 m a tom' ~' ~ N N N N N N O O O O O O O O O O O O O O O O O l~ l~ r r [~ ~ n n h r [~ r ~ ~ [~ l~ n ~ r r V V 7 V 7 'R V ~ 7 7 V ~ V 7 7 V 7 '• •-• -r •--~ ~ ^• •-• •~ ~. ^ ^• •-• ^' M M M M M M V'1 Vl V1 V1 h V1 V1 V1 V1 V1 N M h ~ V1 ~ N [~ ~ ~ ~ [~ [~ [~ ~ ~ ~ ~ h ~ M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M .k ~~1 /-~ O O O O O O N N N N N N N N N N N N N N N N N ~O ~O ~D ~O ~O ~O ~O ~O ~O ~° ~O ~O ~O r+ N v1 V1 V1 ~ ~ ~ b ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 7 V ~ V V 7 7 7 ~ V V' V V C N N N N N N ~O ~° ~D `D `D `D ~O ~O `t? ~O `D ~O `D ~O ~O ~O ~D '0 00 00 0o W W W Oi D\ Oi ~ Oi °~ O~ a; O~ U ~ D; O~ D\ Oi D; Qi .--~ ~: ~: .--~ ^-" ,-: ~-• •--~ ~: •--" •--" ~.: •--~ ~ N N N N N N N N N N N N N N N N N N N N N N N M M M M M M M M M M M M M '6 01 ~ Q\ ~ D\ 01 Q\ ~ 01 °~ Q\ D\ °~ °~ 01 ~ _T °~ ~ ~ 01 Q\ U V1 ~ ~ ~ 4'1 V1 ~ N V1 V1 ~ ~ Vl [~ l~ ~ r r r O n O n °~ O n ~ O~ a, °~ Q\ D\ a, O n ~ U a, O n O~ ~-• •-• --~ •'• •-• ^• • • ^ •'• ,~- •-• ,-• N N N N N N M M M M M M M M M M M M M M M M M h N V'1 V1 V1 Vl V1 V1 V'1 ~ V1 V1 V1 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N .C /-~ d W •--~ ~ ~--~ °~ N N N N ~--~ v1 .r .-. in 7 ~ N ~ N N ,-. ,-. ..-. M M N ~ -^ ^-~ M •--~ --~ O z C C G C C C T G C •+ O O O O O O y ~ O O ~ N N aUi N N N p G ~~' ~ ~ ~ o o. a. a o, a. a U ° a a c y ° ~v v v v v ~c °~ Y E_ ~ ~ N ~ d ~ ~ ~ c a~ N d~ .E ro~ ro~~~ ~ .^ ~ U ~ ~ c E c .E ro° c A ° .- .° E cn on o0 on on oo y Z c v ° c o d oo '~ on Z ~ ~ ~ '~ v c c c E c E~ ° 3 s Z~>°~ ° c c g° ° ° ° v ° ° c v o `'~ cn cn x d ti ° ° c 7 ~ ~ ~ ~ ~ ~ ~ c E E 5 E E S ~ „ ~ v E x ~ ~ ~ = c E ~'~' c .~'~' ~' E ° N ~' E . ~ .° .° o ~ ou on o0 0o m on ~ c ° E a'^i ° •° o 0 o atdi c ~ ~ c ~ ~ .~~° o ~ ~ ~ w ~ ~ cv u, w w w w w w w c~ v a° ~ ~ ~ ~ ~ a. U x w ~ c~ ~ ~ w c7 a. a v ~'' o 0 0 0 0 0 ~ ttl t3 td cV y Vi C C C C C C a, a a a n. as E E E E E o a o. a a a c. o, a° o. a n. a a. a s a. a a a a. 0 0 0 0. a° a a n o, a s o. a h aEi aEi v v aEi aEi aEi ~ aEi aEi aEi aEi aEi aEi aEi v aEi aEi v aEi ~ ~ ~ aEi aEi ~ v aEi aEi aEi aEi v aEi aEi ~ aEi p k k k X X k k a' k k X k k k X k X k X k Ca n' °^ X k n' k k X k k X X X C]. k ~, ~ d ° ° d ~ ° E ~ ° v ~ ~ d ° ° v ~ ° ° E E E ° c E ° c ~ c ° ° ° v E ~ C C C C C C C y C C C C C C C C C C C C y y O C G y C C C C C C C C y C V] Z 'z z z z Z z W z Z 'z z Z z z z Z Z z Z W W W z z W Z z Z Z Z z z z W z 0 ro C .b d F. r.. ~ O E-~ ° a U = ~ ~ ~ ~ w ~ °' ~ '" N ~ ~ E ° E ~ E c ~ `" .~ c `' 3 ~' "o o ° a°i a a ,~ a°i F' c ° v a °~~' •> °' ~ y c c ~ c°'i C ti c F ro v ~ cn ~ ~ ~ ~ Q o ~ ~ ~ ~ ~ c ~ ''4.. v E .~ d a=i Q ti y .~ ~ w° ,c ~ ~ 3 t w- 22 o y •~ ° L .>c. w? `i' ~ ~ c c"~ Q~ `n O G U 3E>, x Q ro o 0 3 O~ ro v e ~ ~ a c o r,-°q, .o o .~ o ;b ~Y ~ ~ ~ c d E ~ u ~ ~ ~? -°~ ~ i m o a~ 5 ~o a; ~'_' .c o X ~ E ~ c~a aci .cd. a=i K ~ E ~ ~ y o c . ~ o aai ~ o ~ aci o E ° 7 a°0i ti ~ o ° ~ ~ Q U a`~. d U W .a v~ w w v~ W a t~ W a. d U W w U A a. > A ~n W C7 CA .a d A a m a~ .fl ~ N ~° 00 00 00 l~ oo v1 ~ r T M ~O 7 _M U .-• 00 .-. O M N r N ~ W N m °~ ~ M ~ O ~ U ~t ~ V M N O N O O O O O O O O N V ~--~ N M o0 V ~--~ O O r. ~--~ N ^ h ~--~ U ~ ~ ~' ~' 00 °~ O\ N M M M M 7 V ~O ~O 00 00 00 01 °~ O~ O~ ~--• N M V' t V 7 Vl ~ \O ~O [~ ~ op op op o0 00 ao p~ °~ a a, °~ a\ O~ °~ a, °~ a\ a, a\ D\ 01 O~ O~ O O O O O O O O O O O O O rL ,__, ,_., ,,.., ,__, ,_. ,-., ~. .-. ,-. .-. .-. .-. .-. .-. .. n. .--~ .-~ --~ N N N N N N N N N N N N N V d m a Y ~~ ~ [~ l~ l~ [~ l~ M M M M M M M M M M M M M M M M M M M 00 00 00 00 00 00 00 40 ~ ~ M r. O O O O O O O O O O O O O O O O O O O O~ ~ O~ O~ 01 Q\ Q+ T O~ ~ ~ M M M M M M M M M M M M M M M M M M M M M M M M M V 'R ~ 7 ~' V 7 7 7 ~ ~ .~ CC ~Q ~ \Q ~ lO \p M M M M M M M M M M M M M M M M M M M 00 W 00 00 00 00 00 ~ ~ 7 7 V 7 V ~ O O O O O O O O O O O O O O O O O O O M M M M M M M M M N N N N N N N N N N N N N N N N N N N V V' 7 V 7 V 7 ~~ M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M .--~ ~, r. .-. .-. N N N N N N C_ O. W 7 .- . v1 ,- . oo ,-. O z C a> L CC ti ' A ~ U U U ~ ~ ~ w W E i ro ' '~ C ~ O ~ vi U ~ ~ P . O O y h a °'n. 0 0 y ~ N c z N ~ z N c z a. ~ w a ~ w ~ ~ ~ ~ E,y ~ a L a O 3 U N O O Q N d O d O C O cn C .. '~ V U ~ ~ O ~ O 3 w w ~ 0 a`'i d E a 'v ~ r-/C] o W rn° Q ~ ~ U 'b o `o ' °' E a a ~ ^ ~ Q Q .".7 ~n ~n U d ~ U O N N l~ N M D\ 00 ~ W M ~ ~ ~ Q\ d rfl ~Q L O O N O O O O O O O O O O O O O O O O O O O O O OI ~ ~ n ~ ~ r r ~ ~ ~ r r ~ ~ ~ n n r ~ M M M M M M M M M M M M M M M M M M M N N N N N N N N N N N N N N N N N N N N• h F N N fA fy/I >, T ~ ~ C C 0 0 0 0 C C h v O v '~' N ~ d ~ ~ ~ ~i ~ C ~ TT C b bOA 000 ~ ~ 1~. L' ~ ~ ~ W W W W N W ~ cCC cCd y ... .,~ ... ~ y ~ cG O O L' ,~ .L .~ O .~ ~ ~ C7 ~ ~ ~ a. C7 .a a a a. cn v~ ~n cn a. v~ w O O O O O O O O O O f~/1 Vii f~/1 V~1 N y y N N y N ~ N N N ~ N N d N E~ E E E 8~ E 8 E 0 0 0 0 0 0 0 0 0 o a a a as o. a c. a c. as a o. a. a a a a o. °~' °~' °~' °~' °~' °~' °~' °~' N N N N ~ ~ N N aE1 a~i C G' G C G C C C k k k K X X K k k X O O O O O O O O w w w w w w w w w w z z z z z z z z 0 C ~ U o Q C ~~ C o ~ o ~ 7 ~ ~ U _ ~ w- ~ fi N 0 1-i .N. ON fd OJ C ~ ~ ~ o $ a as w a c ~' a> ro a ~ ~ •~ ~ ~ ~ o ~ ° o ~ o ~= ~ N C C cn ~ ~ ~ ~ ~ o ~ ~~ a ~ .~ ~ ~ o i [~ a N cCd C O C ~' ~ C ~ ~ w ~ U W U 2 a C ~~ •~ ~ G o a ti a b w w w U w .O. a0+ U L N 7 'D N w. U ~. E E ~ `° ° N '~ 'c W o a"i '~ ~ ~ ~ ~ w c~i~ v o E~~ a Q~ o '~ cx U~ 4 ~ V .b ~ y N ~-' ~ id 7 7 7 ~ 7 C Pte- V] .`~- 3 ~ 0% U ..7 FG ?O. C4 ~ Q Q Q P. Q C. V 01 ~ ~ 7 Vl .--~ V N M V] [~ V] ~O 01 V' M v1 N O~ U ~ V 7 V ~O ~O ~ l~ ~ ~ W oO0 W o0 W oN0 W ..a n. .-. ... '. .-. '. '. N N N N N N N N N N N N N N N N N N N 0~0 0~0 0~0 O~0 0~0 00 W W W 0~0 N N N N N N N N N N N N •--~ ^ ^ ^ M V1 M M ~'' 7 a~i oo U E C .. .y O O Q b U V U U ~ ~ ~ .% bC0 ~ ~ ~ ~ ~ ~ ~ V1 w ^ «t ~ ~ ` t3 ctl ` iO ~ cCtl w ~ p ~ w ~ O O O O O O O O O O y ~ V~1 ~ N ~ f~A N N N N N N N N N U U U U U U U ~'' U c. a o, a a a a °' a. w w w w w w w z w O C 1 'b r ~..~ ~ ~ O ~. Y U 1~-i 4~i _ a CL .a ~ ~_ a`i ~ ~ ~ ~ U C w ~ `" ., o H is ~ y C v y' v U ~ 'v c ~ ~ S a l'' d d> U a'. H w w Q O M O N 0 N W O .b I o I W O ti N a 0 a W 4. 0 7 w 0 .b 0 m 'a- 0 .x O U ~ ~ vl ~ r [~ O h N O O O O M V' O N N M ~O l~ [~ l~ 00 00 ~ O~ i N N N N N N N N N N i M N m ro W 7 •k S~RII /-i C ~O d ~~1 /~ 7 ~G d 8 W O z ++ C L CO d a> Q m 0 H d 0 U ^O L V M M M M M M M M 00 00 00 00 00 00 00 00 00 40 ~O ~ ~ ~ ~ ~ ~ V d' 7 ~ ~ ~' ~ N N N N O O O O O O O O ,--~ •-• ,-• .-• ,-• •--~ ,-• ,-• ,-• •-~ •-• •-• .-• .-, •-~ •-• •-• 7 7 V 7 V V V o0 00 00 00 M M M M M M M M V1 V'1 V1 ~A V1 V1 V1 Vl V1 V1 ~ V1 V1 Vl N V1 N ~ ~ r r ~ [~ [~ O\ 01 O\ O\ 7 7 7 V V V 7 V V 7 V 7 V 7 a 7 V 7 V V ~ 7 7 V V V V 7 7 7 7 7 V V 7 7 1n V1 V1 ~ N N V1 Vl W 00 OO 00 00 Op 00 00 00 00 00 00 00 00 00 00 00 .-~ .--~ .--~ .-. .-. .-•• 00 00 00 00 ~ V1 V'1 V1 V1 V1 V1 V1 ~ V1 V1 V1 N V1 V1 N ~ h 4'1 V1 Vl V1 V1 V'1 Vl h ~ V1 V1 4l Vl h M M M M O O O O O O O O o0 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 l~ [~ ~ n [~ [~ n r ~ r r ~O ~O ~D ~D ~O ~O ~D ~D [~ l~ l~ h l~ ~ r r r [~ r r r [~ ~ n ~ D\ a, a\ D\ a; Oi Oi .-. ,-• M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M M 7 ~ ~ V V V V' 7 7 V 7 7 n ~ ~ ~ ~ ~ ~ r r ~ ~ r r ~ ~ ~ ~ 7 V 7 7 V V V ~D ~D ~O ~O l~ n r r n ~ r r N N N N N N N N N N N N N N N N N h ~ ~ ~ ~ h V1 'n v1 ~n '~ O O O O O O O O Vl ~n ~n Vi v1 vi V1 'n v1 'n ~n 'n 'n 'n vl v'~ Vl O O O O O O O ~O ~O ~D ~O ~ Qi O~ O~ D\ Oi Oi O~ O O O O O O O O O O O O O O O O O N N N N N N N M M M M N N N N N N N N M M M M M M M M M M M M M M M M M M M M M M M M M M M M ~.. .-. ,-. ,-. .-. .-. ~-. r .-. ... ,-. ,--~ N N ,-. ~ .-, ~ ,--~ .-. M .-. N v1 •--~ N M ,-.. ~p r» ^ M N a Y N N O ~ CO 'U N O O O U ~ c. ~ c c ~ c° on c ro td °~ E~ E ° °_ y y ~ E ° ~ ~ c C N C ti U U v ~- O C ~+ .r 4, C N O N ~ C C ~ °q adi a~i a~i ~ ~ ~ ~ .~/ U c~°i c°°i > o a°i ~ ~ ~' aoi aoi G w ro N aEi ° ~ ~ N cn cn o a ~ ~ ~ ~ ~ x .= aEi :; v c 'b ~ aEi aEi d ~ ° •= c v~~ w W Y ~. a`i ~ ~ m vroi ~ w w E ~ ro ~ m~ E c°qa y c "c ~ m E ca ca c ou •= ~ ~ ~ ~ :^ c c ~ -.Y, ~ v a`"i E ~ '° 'v E o E ~ ~ ~ p °: E ro c°a 'on ~ c ~ ^ o s .~ .~ v v ° ro ro o s~ 0 0 o a o o o c w a. W a. ~n r~ v~ CG ~ ~ C7 C7 .a a o. a ~ cn U w ~ rn x ~ U ~ H w w ..a w U ~ ~ W Z' Z` '~` Z' Z' '~' '~' Z' Z` '~' Z' Z` Z` '~' '~' ~' Z' Z' '~` '~' '~' Z' Z' Z' Z' '~' '~' 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 '~' o 0 0 ro ro ro ro ro ~ is ro ro is ro is ~ ro ~ ro ro id m is is ro id ro ^ ro ro ro Vl ~A N VJ f/f fA Vl N N Vf Vl fA N VJ V1 Vl h Vl Vl ° Vf Vl C C C C C C G C C C C C C C C' C C C C C C C C C C C G ~ N N N N V d N ~ N N ~ ~ N 4l N N N N N ~ N N N N N N a a a a n n a n a a a a a n a a a a a a a n a a ;: a n a E E E E E E E E E E E E E E E E E E E E E E E E _y E E E 0 0 o Q, o Q, o, ¢, 0 0 0 0 0 0 0 0 0, p, ¢, 0 0 0 0 0 0 0 0 0 0 0 0 =,, 0 0 0 U U U E U E E E U U U U U U U U E E E U U U U U U U U U U U U E~ U U U a a ~ v ~ ~ ~ ~ ~ ~ 1« ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ a 1« ~ ~ y ~ ~ ~ n a a x a. x x x a n n a a a n a x x x a a a a a n a a a a n a x n n a a E E E° E°°° E E E E E E E E°°° E E E E E E E E E E E E° E E E E ° ° ~ a ° c c a ° ° ° ° ° ° ° v ^ ^ a ° ° ° ° ° v ° ° ° ° v o c ° ° ° ° W W W Z W Z Z Z W W W W W W W W Z z z W W W W W W W W W W W W Z W W W W U W O ~ O ~ E C ~' ~ id N ~ b ~ p tOi ~ C ~ ~ U ~ ~ '~ E V ~. O C E ro ro ° U ~ N O 4" U O ti « W '~ LO ~ " V O ~ G' U ~ d iC y U ~ ti ~ N N ~,' O Q y y Q ~ Q'" a N p o ~, ~~ U cs: ~ ~ o v o c ~ aroi ~ c ~ .E ~ ~ ' ~n ~' aUi ti > >, w w ~cro. ~ro+ ro o U ro ° on o .N o y o .E a ~ ~ ro i3 ~ ~ N ~ ~ :~ (~ E bOi.D d C%] 'itl C ~ •p ti '~ E T ~ ~ C ~ O ~ E d~ U U ~ c c o ti c ° o °~ E~ Q, d° ti o `° :; >, ~ ~ o~ moo ~ ~>~ w w y o o V c .`^~' o~~~ w ~ ~ rn v= d U d F-~ ~ v o a s w. E O ~ ~~ ~~' ~ ti w .O+ .ro ~ 0.. v U •N •N E aNi ~ '~ ti N 7 N ~ C cCtl .C w vl O C E = W n. y ~ ~ ~ Q a a ro ' E .a ? °o ``'~' ~ ~ c ~ ° ~ ~ ~ ani E ani ~ ~ c°i a. ° V °? ~ ~ ~ oq .% '~ ~' y'' y'' ,, O O 3 ° ,~ .~ U O ~ U b ~ C (~ ~ Q 'v ° ~ m ° ° W ~ ,~'_' S on o o ^ ,o ~ y ,v_ E c ~ .x ~ ° y ~ ~ ~ ro ~ ~ oo awi ~ ~ ~ U y s °' o ~' p a°~ v aai ani ani y a3i ro c o `.° v A o ani aai :~ ~ o o ~ ° .t ~ ss E ro awi ~ a°i o .>. w~ N C7 d (~ A Q~ cn 3~ U oa FL a a. Q Q U is, ~~ x C7 U a U v, o, u: is. Q [-~ U v N 7 _O V t~ vi ~D oo O O ~--~ ~n M 7 M ~--~ °~ oo M O M oo M -~ ~D ~n V °~ N ~ N T M M o0 O M N ~/1 O ~1 ~ O N M 01 N ~n ~ O M oo N N D\ oo O N N ~--~ N V N a\ O O N N M V l~ 00 00 00 N V V V ~O ~° [~ !~ l~ l~ o0 00 00 °~ ~ O~ O~ N N N M l~ oo .-. N 7 M M M M M M M M ~ 7 7 ~ V V V V V V 7 7 V V V ~ V ~ Vl ~ ~ Vl Vl V1 ~ ~ ~ ~ N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N 00 a 7 .~ R C 'o d ', .C /-~ d W O z ~+ C d ~'". R d A R F'F as 0 U ^O L N N N N r 00 00 00 Cq p v v v v ~ 00 00 0o W a M M M M (~ ~ ~ ~ ~ r V V V 7 ~ ~ ~ ~ ~ ~ M M M M (~ M M M M C ,-. ... [~ .--~ r y U .~ ° ~ > Lam. ~ y W 4 ~ ~ N 4 C7 .a o°. ~ u O ~ O C C ~ C a ;; as ti o p, o = K ~ > a ° ° C v f W W z W V w O v b w O ro cCO c N Y aU+ 4 O ~ a ~ Q ° a7i 5 c ~ .a a .. G ~~. ~ 4 o a a`i ~. v a w .~ : N C Q Cn U .J F? ° ~' { w d a°. Q C ~O ~n N ~D l` M Q\ ~ V ~D l~ m a ~ ~ ~ ~ ~ N N N N (` N N N N N N r M M M M M M C N N N N N N f V1 M V1 Vl ~ M V N N N N N N r 00 00 00 00 b0 b0 « v v v v v v d a, a\ D\ O~ a, Q, O M M M M M M C M M M M M M H V1 Vl Vl N ~ V1 V M M M M M M H ~ I ., ._. .-. ,-. M T C O O ~ 7 ~ C U U c ° °' a r~ c ~ C C V ~ C +' ~ c 3 c d o ^ O O O O O C O . ~ C C C C C f y d ~ ~ ~ d a U E 1= E 8 E F E 8 E E E E~ £ w w w w w w u °- • O C N y O t cf. a' ~, C f O `o U ~ C ~ ~., ~ ~^' ~ w N 0. O ~ . n F Q q W o o U U C C 'ix... 0 U W U O O G .: ~ ° .. Q z U ~ ~ 0.1 a 00 ~O ~ O N oo V ~ O ~ r a N N N N N N f~` c~ ~ ~ ~ r r ~ r r ~ r ONi ~ ON1 ON1 ONi U ONi ON. U ONi O v v v v v v v v v v a V1 ~ V7 h Vl Vl M V1 Vl M V r r ~ ~ r r_ ~ r ~_ ~ r O O O O O O O O O O C O O O O O O O O O O C ~ !` C` ~ ~ t` ~ I` !` C` r M M M M M M M M M M N I .--~ .-. .-. ^. .-. N r. .-. .-. y C ~ ~ O O ~ y ~~ Oa '~ '~ ': ~' >U_> ti N 7 ~' ~' 4 rOn L ¢ C Q ~(/.~ 4 ° :: ° ~ y C C ~ % UN-1 U VV^ ~ ~ cd cG ~ C C io cCO co C G C X ' pp ~ o ° ° 5 c co ° 'cd c`d ° a x c7 CG is. w a. W a a. cG L O ~ O ~ ~ O ~ O O O ~ ;; a ;; a a ;; a. ;; ~ ;: c ~' O • `n O O ~' O N `~ `~ C gq U qq U U pQ U qq qq C , na n. a. a a a a a a~ ~ 8 E~ H E E E E E~ E k X k k k X k k X k r w w w w w w w w w w u ou ~ C a`~i N o ns ou ~ ? ~ N Y N C N ~ L CG W ~ C ~ ~, X ' ro C~ ~ R. y Ri C1. w 7 4" ~ c`" ~ w 4-. ~ O V O O. O O ` x i o ro o° o o a O ~ V C U ~ U U C L ., ~ y ~ d o ~ ° iw ~ ~ X Q td~ ~ Q Q Q Q ~ Q ~ ~ ~ ~ ~ ~ ~ ~ .~~3 G .n a " ~' cy rn U y y ~ S a. d cG a ¢ w ¢ ¢ a c. O V1 ~ !` N W cn ^ O ~ N a, M 7 N O C '. N N N M M n r O~ O 00 00 00 00 00 00 00 00 00 00 « N N N N N N N N N N c~ ~ ~ ~ ~ ~ ~ r i i i i v v i v i v i v i v i m 0 0 m o0 0o a M _ M M M M K ' o0 0o ao 0o ao « ~ ~ ~ ~ ~ d O\ Q~ ~ ~ ~ Q 00 00 00 00 00 U M M M M M K C C O O U U R P, G C b N b O U ~ 6 t tl vUi v C C N ~ a ~, N C N C ` co b o ~ a ~ ~ ~ - y c o L L W W ~ y C7 w k 0 0 0 ~ ~' ? O C ~ ~ C O a a a. ~ ;; a O O O ppN qq~' ~ a a c a a . . w w w w w u 4 U a ~ z ° _ ~ R ~ ~ fi N ~ ~ Q C W ~ . ~ O ~ („ ^ ~ o ~ ~ k. I~ ~ a O U ~ ~ A ' ou on U C W W R ' ' ~ ~ ~ C. ~ U U d Q a ~ O O ~ ~ K M V v v oo a a o, o, rn o, o N N N N N r ~ ~ c~ ~ r V1 V1 ~ V1 V V1 V1 V1 V1 V ~ ~ ~ ~ ~ 7 V' V V d M M M M h c~ ~ ~ r r 0 0 0 o c N V1 ul V1 V O O O O C O~ O~ U 01 O V V V V d I -" N N T C O .O N ~ G 6 ° ~ ~ ~, ~ U '~ r v ~ a° ~ O O ~ ~ ~ = C O O C CL CL L L 4 y y ~ 0 0 ~ ~ E ~ ~ E i~ E E E w w w w u on con .~ N O 0.. ~ C ~ o. a ~ Q co co d ~' U U C ~ ~ W `v ~., a O N U N U Q w ~ < N O ~ ' a ~ Q ~ a Q L 7 l0 M 00 C N O cn a N l~ oo O 0 0 o O c M M M M r ~~ ~ ~ ~ ~ M M ~ ~ N N M ri ~ ~ ~ ~ ~ ~ ~' ~ N 7 U a. w ~' o C ~ O ti C '~ ° ~ n. O p U a a • k X W W N N o ~ a` ro O C o ~ U ~ ~, 'a Q ~ ~ ~ ~--~ N ., .~ M M v m A 0. V F- ~ ~O ~O ~O V1 h ~ V1 ~ V1 N V1 V1 M M M W W 00 00 ~ 01 O~ 01 O\ M .-• V1 M ~ ~ 00 ~n 00 ~n 00 ~n ~O [~ ~O l~ ~O n ~O n ~D [~ ~O r ~O r ~O n ~O r O •.• O •-• O •-• O ~ O ~ O ~ O ~ 00 N 00 N 00 N 00 N 00 N V1 .•. N [~ V V D\ V ~ [~ ~ V1 r O\ --~ M M M ~D ~D ~D ~D ~O ~O ~O ~O ~D O O O M M M M l~ l~ l~ l~ r ~--~ V'i T M oo M oo V ~O ~O ~O ~D ~O ~O ~O ~D ~O ~O ~O ~O [~ l~ r r n r r [~ n [~ r r o0 00 0o D\ U O O V 7 7 V V 7 7 7 V •-• •-• •-• l~ r r ~ .-• .--~ ^• .-. m m [~ h O N b l~ l~ l~ M M M M M M M M M M M M \O ~O ~D ~O V1 V1 Vl Vl V1 00 00 Vl O 7 I~ ~O N N N O~ a n Q n ~ O~ Q, ~ O n ~ [~ ~ r ~ ~ ~ ~ [~ [~ [~ r r D\ M O~ [~ ~D l~ ~O M M M V1 Vl h V1 V'1 ~ ~ V1 V1 00 00 00 .--~ .-~ 7 7 V ~ 7 I~ '-' 7 00 N ~O ^~ V1 V1 ~n V1 V1 Vl Vl v1 v'1 Vl ~n v1 V1 V1 V1 v1 ~O ~O ~O ~O ~D ~O ~O ~O ~O ~O l~ r r o0 00 01 01 V1 Vl V] M M M M M M M M M 00 00 00 ~O ~O ~O ~O N N N N N M 7 M V1 00 O ~ N vi vi v1 O O O O O O O O O V~ ~n ~n N N N N -- --~ ~--~ _ N ~O V ~O M l~ ~O V O~ a\ a\ _ _ _ _ _ _ _ _ _ M M M r r r [~ N N N N N ~ ~ 7 7 ~O a, V --r N N N m V1 V1 V1 'n 'n ~ ~ 'n r ~ r O~ O~ ~ U N N N N N 7 l~ O M ~O O~ M l~ V 7 7 ~ V 'V' V V V 7 V' V 7 7 V V V 7 7 h ~ m N V1 V1 V1 ~ `O ~ ~ [~ r N N N T ~ O T ~ T N O d N V 0. N C O G. ~ V ~ C O ' ' ~ '""' O Q O N - O y C N m w 7 T y N ti ~ ~ U r.+ N ~ U = U ~ r-i ~ cd ~ ~ ~ Q 4. O Q ~ d CG V G bA y ON ~ ~~ G Q N C O E ~ ~ ^ ~ 3 ~, ~ ~ ~ ~ ~ ~ 3 ~ 8 z d v d y '~ d ~ ~ o ~ o ~ ~ v ~ m ~ ~ ~ ~ o i a w W ~ U ~ W Q u a te U w W w x ~ C7 ~ ~ w W o U ~ U U w a . a , e01o a ~ ~ a o a ~ o a ~ ° a ~ ~ ~ a m ~ ~ a ~ a ° ~ a ~ a c a C a ° ro c c c a c C c c c c C c ro c c ^ ^ a c c c G C c a ^ ~ a ~ c c a c O O O C O O O O O O O C O O O O O O O O O O O ~ O O O 0. w ~ ~ ~ w ~ ~ 0. w ~ ~ ~ w ~ w ~ ~ ~ w fl ~ ~ ~ w y ~ y ~ ti ~ y ti y ti y y y ~ y ti y ti y y y H ti ~ ti . ~ ~ ti y _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ~ ~ A 1 ~ ~ A A ~ ~ ~ ~ ~ ~ A te A te ~ ~ ~ ~ A te A ~ ~ ~ pQ pp qq i a a a~. a .. a a. c, al- a a~ a a a a a a a a a . a a . a a a a a a . a a a a a Q o. a E 8 E E 8 H E ~ E E 8 ~ 6 E E E E E E 8 E E E E E E 8 v ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ w ~ ~ w ~ w ~ w ~ w ~ w ~ w ~ w v w ~ w i w w w w w w w w w w w w w w w w w E ~: ~ ~ N T E Y D C ~ 4 ~ V {^. ti ~ W O. fd ~ _N y ~ _ V O ` ~ ~ d ': O ~ Q O ~ ~ ~ ca O O ~" O V ~ N ~ `~ c N 'O c U ~ ~ > 3 y ~ E Q Q ~ ~ a) N O 'D ~ V O A C C w ~ ~ ~ W ~ ~ ~ • ~ ~ C c v ~' ~ ° ~ ~ ~ ~ c a a i ~ ~.. ` w ~ U W o ' o Ca o V ~~ b ~ i (~ ~ ~ ° U ti o C a i ' ~ C 5 ^ C C ~ c ~, >, N O V] ~ ~ ~ ~ O ~ ~ ~ ~ ctl ~ O a i y C U U ~ ~ ~ O ~ ~ LY ~" A y G ,~ ~ Ls W V x v C7 ~ ~ W W ~ O O E Q U 7 ' ^y . W A W 'W ~-' . W U ~ . W w .F". W ~ w ~ w w W O . .N. U Y+ b y ~ ~ f n O O Q O y O O W O O y O O O R. N Q Q O Q [~ ¢ O ~ O cCy ~, O ~ ~ O O O O Q O ~ O O O O Q cd ~, yT ~ w O U U ~ O U O U U 4+ V ~' U itl V U V ~ ~ ~ C C ~' y N ` ~ N ~ y 4 N ~ N ~ L ~ . . V ~ V N 4 N ~. N F. ' „ , v i v i ,L y (n ' y ,a . ti N .. ~ s . . O . , Q .L' .C ~ O O p d Q U rn Q d fa Q a Q d ~ g Q U Q ~ Q ~ CQ Q U U d U U p,,, ~ a i ~ 00 M 01 [~ O N ~ ~ 01 O ~ O~ M ~--~ 7 M ~ M V 01 ~--~ N O h M Vl O h M N N N N _ M M O N d' V ^ 7 N N M N O M N ~ V M N M ,~ N M oo N V V ~ h t~ [~ ~ M V oo V 7 a, N N M h oo N CE U N N N N N N N N N M M M 7 7 M V ~ V1 ~ V1 V1 b r C7 T O '-I N M ~ M M M M M M M M M M M M M M M M M M M M M M M M M M M M V Q ~ 7 ~ F- Y .s ~~ ~ o o~ ~~ .. ~~ U '_'~ . ~ ~ ~ ~ ~ ~ V~ ~- '-' a s. z ~~ ~~ ~ ~ ~~ ~~ o .~ ~ ~ ~~ o ~ ~ ~ ~ ~ ~ ~ ~ ~ •--~ ~, ~ U «S • U O ~ ' ~ ~ ~,,., ~ U G.? W ~ on . ~ U ~ ~.," ~ ~ ~ ~ N ~ sue. ~ .~ ~ ~ o o y o ~ 0 (-~ 0 W 0 W 0 U °~' H ,~ o v~ U a? U o~ U °: H ^O O U N ~--~ O~ 0 0 0~ ~ ~ V7 M ~ M ~ O C1 ~ O~ '--~ N 00 00 01 ti 0 ti 0 a .., 0 H a N SC.~ O w a~ c m h r 7 .~ R C ~O a ~. 7 (/1 ~C ti M~ d W ~~.yy w y~,~ O •3 z 0 .~ .., o Q, e w a~ ~ a ^~ A ~ ~ ,-~ .-~ a ~ rT~ O ~ F~ ~-'I ~~ . U '--i ~ _~ •~ i~l ~ ti N U ~' h "~ ~ c~ ~ '~ a~ "d Q ~~ V 6~ 1 ~--i F I~~ H~ Cd a s ~a C d m d ^e y o 3 ~ _ ~ 'C _ ~ 3 L 0 0 ~ O ti M N b N r n N N O 'n 7 O n rn n cn O D T N V M T O _ M T n ~ V N 4 w C ° ° c W s ~ 00 rn 0 M N ~, G ~ E E .D ~ ti ~ o ~ o ~ ctl z o z ~, ~. w a ~ b .. s ° o ' `~ v ~ w U ~ N O O R. ti .b 0. O 'fl m °' vi E C w O > ~' ~ U ~ U ~ a ~ on ` X a ~ w c Ca ~ ~ w ~ ~ T Y" T .J Q ~"' ~ Q U Q ~ ti C y o a 0 0 0 ~ v W oo U °3 :: . ~ z z U O ~. a. E k c 0 z .i"-~ U L°. c~ M H Y N ~ z 'V T v b 7 M M 0 y N a E 0 7 a E W 0 6 d G C N .~ a~7 3 C 44 by ,b w ~ 7 ~ v ro C O 7 C. ~ ;3 N Z I E m Y ~i a E x c z 0 3 C O p L C~ C 0 c ~. E O y N L 3 ~, o, d ti a C O 0 a. R L a F 7 G .9 d .fl w a+ D C7 0 F F- ~ O a U U ~--, cd O .~ U '~ W b ~" c~ ~''. Q~ _~ a ~ ~ rr1~~~ .~ O .--I V (~ ~ 1 U .-i ~i .~ ~ C/1 1~ . ~ C~ U °' [.., N .~-~ ~--i Cd N .~ C~ 1 ^~ !"~~ E 0 .~ ~CCI /-~ ~_ 7 .C 0 E W 0 z c E L Q A R F d ^O O U "C L 0 M N N N O N d U 0 ti a a 0 a E k W U b O P.. C O .y .; d N r Oi M V O N M 0 ti a E O a k c C7 O .' N H _N U 0 N i v C O O a. O N .' N H T x 0 c 0 O H ~Y v a ~-Y ~ ~ ~ ~ O O ~ •~ . r+ ~ ~ ~ ~ ~ U '~ ~ ~ ~ ~ ~, O ~ ~ ~ I~ ~ I~ .o .~ 0 a .~ U 0 :~ 0 w .~ a~ a~ 3 .~ 0 a E- w 0 a, a~ H w C7 ~~ aa.~a 0 .~ .~ 0 a _~ 0 U 0 H .o .~ 0 a .~ .~ H x 0 as 0 F~ a a ACTION # ITEM NUMBER k_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMIIJISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Ordinance Authorizing Change in Designation of Grantee of Cable Television Franchise from Cox Communications Roanoke, Inc. to CoxCom, Inc. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On April 23, 1991, the Board of Supervisors enacted Ordinance 42391-15 which authorized the granting to Cox Communications Roanoke, a Delaware corporation operating as Cox Cable Roanoke, Inc., a franchise to operate a cable television system within a portion of the temtorial limits of Roanoke County designated as the "franchise area." In accordance with the terms of this ordinance, a Cable Television Franchise Agreement dated May 1, 1991, was entered into and executed by the County of Roanoke, Virginia and Cox Communications Roanoke, Inc. doing business as Cox Cable Roanoke, Inc. SUMMARY OF INFORMATION: Cox Communications Roanoke, Inc. was created as a wholly owned subsidiary of Cox Communications, Inc. of Atlanta, Georgia. Cox Communications Roanoke, Inc. was the owner and franchisee of cable systems solely in Roanoke City, Roanoke County and the Town of Vinton. As of April 11, 1997, Cox Communications, Inc. has merged this subsidiary with and into another wholly owned subsidiary, CoxCom, Inc., which is the franchisee of a number of Cox cable systems. This change in corporate structure will not involve any change in the operation or control of this cable system or any change in personnel. ~-i The original franchise granted to Cox Communications Roanoke, Inc. d/b/a Cox Cable Roanoke, Inc. requires that the Board of Supervisors must consent to any transfer of this franchise. Cox Communications, Inc. is of the opinion that this is an internal corporate reorganization and does not qualify as a "transfer" as defined by the counts franchise ordinance. This ordinance is being enacted for record purposes only in order to publicly identify the current subsidiary of Cox Communications, Inc. which will be actually operating the counts cable franchise as "Grantee" under the franchise agreement. Cox Communications, Inc. has represented to the county that they will continue to be responsible for all obligations of the franchisee under the existing franchise agreement. FISCAL IMPACT: None. STAFF RECOMMENDATION: Staff recommends the approval of the ordinance to change the Grantee designation in the franchise previously granted to Cox Communications Roanoke, Inc. to CoxCom, Inc. a wholly owned subsidiary of Cox Communications, Inc. Respectfully submitted, J ph B. benshain S 'or Assistant County Attorney Approved ( ) Denied ( ) Received ( ) Referred to No Yes Abs Eddy Harrison _ _ _ Johnson Minnix -_ -_ -_ Nickens Motion by: ACTION VOTE ff-/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 1997 ORDINANCE AUTHORIZING CHANGE IN DESIGNATION OF GRANTEE OF CABLE TELEVISION FRANCHISE FROM COX COMMUNICATIONS ROANOKE, INC. TO COXCOM, INC. WHEREAS, in accordance with Ordinance No. 42391-15, adopted April 23, 1991, the County of Roanoke granted unto Cox Communications Roanoke, Inc., a Delaware corporation, doing business as Cox Cable Roanoke, Inc., a franchise agreement dated May 1, 1991, to operate a community antenna cable television (CATV) system partially within the County of Roanoke; and WHEREAS, Cox Communications Roanoke, Inc., a wholly owned subsidiary of Cox Communications, Inc. was merged with and into CoxCom, Inc., a Delaware corporation which is also a wholly owned subsidiary of Cox Communications, Inc. on April 11, 1997; and WHEREAS, the first reading of this ordinance was held on May 13, 1997, and the second reading was held on May 27, 1997. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That the change in the designation of the Grantee in the Cable TV Franchise Agreement granted to Cox Communications Roanoke, formerly operating as Cox Cable Roanoke, Inc., pursuant to Ordinance 42391-15 to CoxCom, Inc., both of which are wholly owned subsidiaries of Cox Communications, Inc. is approved. H-/ 2. The County Administrator is hereby authorized to execute such agreements, including any Guaranty of Performance, with Cox Communications, Inc. to carry into effect this change in designation of the Grantee and to insure the continuing responsibility of Cox Communications, Inc. for all obligations of the franchise agreement, all upon such form as shall be approved by the County Attorney. 3. This ordinance shall be in effect from and after its enactment. 2 Item No. ,~'®'~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: May 13, 1997 AGENDA ITEM: Ordinance to exercise an option with James C. and Arline B. Epperly to purchase approximately 0.50 acres, on the south side of Country Farm Road (being Tax Map 55.03-3-9) and authorizing assignment of the contract to the Industrial Development Authority of Roanoke County in connection with the Kroger expansion project COUNTY ADMINISTRATOR'S COMMENTS: ~~~~ EXECUTIVE SUMMARY: Roanoke County is assisting the Kroger Co. with an expansion of their Mid Atlantic Distribution Facility in the Glenvar area. James C. and Arline B. Epperly own a 0.50 acre tract upon which Kroger proposes to locate a portion of their new Vehicle Maintenance Facility (VMF). The Kroger Co. and Roanoke County negotiated an option to purchase agreement with the Epperly's and Kroger is desirous for the County to exercise the option and assigning the contract to the Authority so that site development for the VMF may proceed. SUMMARY OF INFORMATION: The subject property is necessary for the construction of the VMF. This parcel of land at the end of Country Farm Road is owned by James C. and Arline B. Epperly and is described in the legal description in the attached ordinance. The property is shown as SITE 3 on the attached map. The County's independent appraiser has determined that this 0.50 acre parcel is valued at $18,800. Staff has negotiated a purchase price of $25,000. The County will also pay the Epperly's $3,000 for the replacement of a private well serving the Epperly's business and residence. The Board of Supervisors previously approved an option to purchase agreement for this property at its March 25, 1997 meeting. Mr. Epperly has subsequently removed vehicles that were stored on the property. Staff has obtained an environmental assessment of the property which shows that there is no environmental hazards present on the property that require mitigation or cleanup. >F .. P'~7 .aA[ Staff recommends that the 0.50 acre tract be acquired by Roanoke County in accordance with the performance agreement with the Kroger Co. for truck parking on the VMF site and the contract assigned to the Industrial Development Authority of Roanoke County for conveyance to the Kroger Co. FISCAL IMPACT: The Board of Supervisors appropriated funds for the Kroger expansion project at their January 27, 1997 meeting. Funds in the amount of $28,000 were included for land acquisition costs from the Epperly's. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the proposed ordinance approving the exercise of an option to purchase agreement with James C. and Arline B. Epperly and authorize assignment of the contract to the Industrial Development Authority of Roanoke County. Respectfully submitted: CND 1 v~ ; ~'~~ Timothy W. GubalaV, Director Department of Economic Development Approved: ~~ Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: No Yes Abs Eddy Johnson Harrison Minnix Nickens Attachment - ,:: .. .~ ~:.. ~. ~ :.. ~ ~ ~ ~" EXHIBIT 1 •. ~ . ~ ~ : ~ Mov be.0a .R,~eA~M Awrw,~«r .~ ~ ~ ~ 473Ac '~ . ~ 13 ~ ~ . K ,./~ 6 I I~ ~ 1 ~ ~ ~ J~O1 3dI0 ~ ~ 3.OaAc - ~ g~t~~` ` f9 ~ A~BAc ~ ~ 4 . ~. 4 '~ ~. ~: ~n 2 ~ ` ~ `~~~ N'4 S.84Ae lDl / ' r~ 2 l0.20~1~1, i LooAc 5 - I.OOAc ao6ac ~ ~ ' $ 2S~ ~ ~ ~ ~ . Js~i f ~ ~ y I ` i ~ ;u ~ G ~M • .I I T pl\`~oy K a~HO~sc ~6 Q R ,~-. 3 ` 3 96 9 3 ,• LOO c ~ 28.15 Ac . / { _ ~ f--1 ~ ~ X~ / •' ~ 8 1 . ~ 333Ac / ~ 4 ~' ~ ~ ~ ~ .,~~~ ~ 4.96Ac ~... 1 ~. ~~ t ~ - X EXHIBIT 1 ~. ~_ ~w~°~ Excerpt of Roanoke County 4 ~° Tax Map 55.03 I I 1. Burritt property 28.28Ac 2. County East L.L.C. 3. Epperly property 4. Koppers property - ~ 5. Garmaa Road j 6. County property ~~ ~'~~ tf-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 13, 1997 ORDINANCE APPROVING THE EXERCISE OF AN OPTION TO PURCHASE AGREEMENT WITH JAMES C. EPPERLY AND ARLINE B. EPPERLY FOR 0.50 ACRE, MORE OR LESS, (BEING IDENTIFIED AS COUNTY TAX MAP PARCEL 55.03-3-9), AND AUTHORIZING ASSIGNMENT OF THE CONTRACT TO THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY IN CONNECTION WITH THE KROGER PROJECT WHEREAS, by Resolution #012897-12, the Board of Supervisors of Roanoke County authorized and approved an economic development project, known as the Kroger Project, authorized execution of a Performance Agreement with the Industrial Development Authority of Roanoke County, Virginia, ("IDA"), and the Kroger Co., and appropriated the sum of $1,780,000 to pay for the County's and the IDA's performance obligations under the Agreement; and, WHEREAS, by Resolution #032597-5, the Board of Supervisors of Roanoke County approved the Option to Purchase Agreement dated March 19, 1997, with James C. Epperly and Arline B. Epperly for an option to purchase 0.50 acre, more or less, being further shown on the Roanoke County land records as Tax Map Number 55.03-3-9 ("the Property"); and, WHEREAS, under the terms of said agreement, the purchase price for the Property is $25,000 and compensation for a new well is $3,000, and the option must be exercised on or before August 31, 1997; and, WHEREAS, the agreement provides for settlement within 30 days of the notice of exercise of the Option; and, -~ WHEREAS, the property is necessary for the expansion of Kroger's Mid-Atlantic Distribution Facility, and the funds are available to the IDA in the Kroger -IDA account as appropriated by the Board on January 28, 1997; and, WHEREAS, pursuant to §15.1-511.1 of the Code of Virginia (1950, as amended), the Board of Supervisors is authorized to donate and assign its rights under said Option to Purchase Agreement to the IDA, in order for the IDA to fulfill the County's and the IDA's obligations under the above-described performance agreement in furtherance of the purposes for which the IDA was created; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the fast reading of this ordinance was held on May 13, 1997; the second reading was held on May 27, 1997. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to exercise the option to purchase from James C. Epperly and Arline B. Epperly the following described real estate, to-wit: BEGINNING at a point on the northern line of the N&W Railway Company's right of way, 195.5 feet west of the vacant lot owned by said Railway Company, known as the "station lot" and said beginning point being 1,909.6 feet east from Mile Post, "N. 269' ; thence along said Railway Company's right of way, S. 70 ° West 149.6 feet to a point; thence leaving said R/W line and with the east line of the property of W. M. Gordon, North 20 ° W. 145.5 feet to a point; thence along the south side of a road, North 70 ° E. 149.6 feet to a point; thence leaving said road and with the west line of the property of M. S. McClung, et als, South 20 ° E. 145.5 feet to the place of BEGINNING, and containing 1/a acre, more or less. 2 ~-a Being Parcel 1 of the same property conveyed to James C. Epperly and Arline B. Epperly, husband and wife, by Deed dated January 25, 1974, from Marvin H. Rogers, Sr., said Deed being of record in the Roanoke County Circuit Court Clerk's Office in Deed Book 989, Page 255. 2. That, upon exercise of the option, the County Administrator is hereby authorized and directed to assign the County's contract rights under said Agreement to the Industrial Development Authority of Roanoke County, which shall proceed with purchase of the Property subject to the terms and conditions provided in the Agreement, for the sum of $28,000, and the IDA shall assume all obligations and responsibilities of the County provided for in the Agreement. 3. That the County Administrator or Assistant County Administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the exercise of the option and assignment of the contract to the IDA, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. c:\...agenda\econdev\epperly.ord 3 ~~ ITEM NUMBER ~" '" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: ORDINANCE AUTHORIZING THE ACQUISITION OF A 17.825 ACRE PARCEL OF REAL ESTATE IN CONJUNCTION WITH THE CLEANUP OF THE DIXIE CAVERNS LANDFILL COUNTY ADMINISTRATOR'S COMMENTS: ~ ~ BACKGROUND: The Dixie Caverns Landfill was operated by Roanoke County from 1965 to 1976. During the operation of the landfill, municipal waste was inadvertently buried on the adjacent property owned by Atlas Explosives (now ICI Explosives USA Inc.). Completion of all EPA requirements for closure is anticipated in July. This will be the final resolution of the Consent Order and will mean that Dixie Caverns can be removed from the Superfund Priority List. SUMMARY OF INFORMATION: Staff has been negotiating the acquisition of this property from ICI for the past several years. Our concern is the potential liability that could result from current or fixture owners due to the buried waste and the accompanying leachate flows within the site. The acquisition of this property will give us the ability to properly maintain the entire "filled" area and to conduct any needed testing, sampling, or monitoring. It also preserves the area in which the majority of the leachate production occurs due to the slope and topography of the land. And it allows us to establish an appropriate buffer from the municipal waste-filled area to any property boundary. Attached is a plat of survey for the parcel. FISCAL IMPACTS: Funds in the amount of $9,800.00 are available in the Dixie Caverns cleanup account for the purchase of this property. The purchase price is based upon an independent appraisal. No additional funding is required. 1 -3 ALTERNATIVES: 1. Purchase the site. 2. Do not purchase the site at this time. STAFF RECOMMENDATION: Staff recommends Alternative 1 to adopt the attached ordinance and purchase the site. SUBMITTED BY: ,~., ~ ~ George ~ .Simpson, II, P.E. Assistant Director, Engineering & Inspections ACTION Approved () Motion by:_ Denied ( ) Received ( ) Referred To APPROVED BY: Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy _ Harrison Johnson _ Minnix _ Nickens 2 ME~'ES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ~" , PROPERTY aF ATLAS POWDER CO. TAX N0. 83.00-Ot-29 ~ NEW P rfpi z" TRACT "A" ~~ry~ 17.825 AC. ~ti^/< PROPERTY of ATLAS POWDER CO. TAX N0. 63.00-Ot-15 N 8735'22' W 15273' Z ~ ~ TAX N0. 63.00-01-14 ~,~~ N ss3o•oo' w ,95.00' H~~ N ti TAX MAP NO.~ 63.00-01-14 _- PROPERTY OF COUNTY OF ROANOKE DIXIE CAVERNS LANDFILL 45'30'00' W 2saoo' ~s 'y N 1530'00' W ~, e ?~~ 214.00' ,~, N 73'00'00' W 21200' 60'30'00' W 169.00' N 7170'57' W ' '1' ?~ N 19'00'' W ' 185.03 ~~, •$. a ' ' ~_ ~-N 38'00 00 E ~ \ ~Ty H PROPERTY of ~~ ~~ ATLAS POWDER CO. ~ Ro TAX N0. 83.00-01-15 SCALE: __ t "= 400' 17.825 ACRE TRACT TO BE CONVEYED TO ROANOKE COUNTY BY ICI EXPLOSIVES USA INC. PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 04-29=97 14 ~_ 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 1997 ORDINANCE AUTHORIZING THE PURCHASE OF A 17.825 ACRE PARCEL OF REAL ESTATE IN CONNECTION WITH THE CLEANUP OF THE DIXIE CAVERNS LANDFII,L - A PORTION OF TAX MAP NOS. 63.00-1-15, 63.00-1- 29, AND 63.00-1-16 WHEREAS, in connection with the cleanup of the Dixie Caverns Landfill and in order to comply with EPA regulations and standards within a specific time frame as set out in the "Administrative Order by Consent for Removal Action," it is necessary to acquire fee simple title to a 17.825-acre parcel of real estate located at the terminus of Twine Hollow Road (Virginia Secondary Route 778). This parcel is identified as a portion of Tax Map Nos. 63.00-1-15, 63.00-1-29, and 63.00-1-16 and is owned by ICI Explosives USA, Inc. (Formerly Atlas Powder Company) and is further shown on a plat prepared by T. P. Parker & Son, dated November 6, 1996, entitled "Partial Survey and Plat from Records for County of Roanoke of New Tract "A" (17.825 ac.) Situate on VA. Sec. Rte. 778 (Twine Hollow Road), Catawba Magisterial District." This 17.825-parcel of real estate will be added and combined with adjacent property owned by Roanoke County designated as Tax Map No. 63.00-1-14. Acquisition of this real estate will allow access to the site for necessary maintenance of the entire "filled" area and to conduct any needed testing, sampling, or monitoring; and WI~REAS, staff has negotiated the purchase of said parcel from ICI Explosives USA, Inc. for the sum of $9,800, being the estimated fair market value based on an appraisal; and WHEREAS, the first reading of this ordinance was held on May 13, 1997; the second reading was held on May 27, 1997. NOW, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as /~{- 3 follows: 1. That the County Administrator or his designee is hereby authorized to acquire from ICI Explosives USA, Inc. a 17.825-acre parcel of real estate identified as a portion of Tax Map Nos. 63.00-1-15, 63.00-1-29, and 63.00-1-16 for an amount not to exceed $9,800, which shall be paid out of the funds available for the Dixie Caverns Landfill Cleanup. 2. That the County Administrator or his designee is authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this property, all of which shall be approved as to form by the County Attorney. C:\OFFICE\W PW IN\W PDOCS\AGENDA\DIXIE\ICLORD ACTION NO. ITEM NO. "` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: ORDINANCE AUTHORIZING THE ACQUISITION OF APPROXIMATELY 34 ACRES OF REAL ESTATE FOR RIDGE LINE PROTECTION COUNTY ADMINISTRATOR' S COMMENTS : a~ ~",µ _ l.. This ordinance authorizes the acquisition of approximately 34 acres of real estate on Green Ridge, in order to protect and preserve a portion of this environmentally-significant ridge line and viewshed. BACKGROUND• Over the past several years the Roanoke County Board of Supervisors has taken several significant steps to protect and preserve environmentally-significant locations in the Roanoke Valley. These steps include viewshed protection along the Blue Ridge Parkway, the commencement of construction of the first multi- jurisdictional green way in the Roanoke Valley (Hanging Rock), support for the establishment of the Roanoke Valley Green way Commission, and initial steps for the creation of planning mechanisms within the Comprehensive Plan for the protection of ridge lines. Roanoke County has been approached by an anonymous donor with a proposal for the donation of private funds for the acquisition of real estate for the purpose of preserving and protecting ridge lines and view sheds in the County. Roanoke County now has the opportunity to acquire approximately 34 acres along Green Ridge to protect and preserve an environmentally-significant ridge line and viewshed. SUMMARY OF INFORMATION: This ordinance authorizes the acquisition of Tax Map Parcel Number 26.01-1-20, consisting of approximately 34 acres of real estate. The first reading of this ordinance is scheduled for May 13, 1997; and the second reading is scheduled for May 27, 1997. 1 ~f-`/ Attached to this Board report is a draft "Policy Guidelines" for Board consideration and adoption at the second reading of this ordinance on May 27, 1997. These Policy Guidelines are intended to provide direction to the Board and to the public in the acceptance and use of donations of environmentally sensitive properties in the County. These guidelines will assist the Board in evaluating each proposal with respect to conservation goals and stewardship abilities. It is anticipated that this acquisition of real estate can be accomplished for the sum of $45,000. This sum would be in the form of an anonymous donation. In addition the Board must have a Phase I environmental audit completed for this property; a baseline documentation report (to determine the conservation value of the property and to document key resources on the property); survey; title examination and title insurance; and review by the Planning Commission for conformity with the Comprehensive Plan in accordance with Section 15.1-456 of the State Code. In addition the Board should authorize the County Administrator to execute an agreement with the anonymous donor to limit the future use of this real estate to ridge line and viewshed protection; limited, passive, recreational use (hiking trails); and preventing any future high intensity uses or development. The Board may also want to consider conveying a conservation easement on this property to the Western Virginia Land Trust. This conservation easement could assure the donor that the expected limited uses of this real estate will continue. The Western Virginia Land Trust could act as an "environmental expert" for the Board to accomplish activities such as initial evaluation of property acquisitions or acceptance of donations, baseline documentation reports, and long term stewardship responsibilities. The purchase price of $45,000 will be received from an anonymous donor. Ancillary costs and expenses described above should not exceed $5,000; and these expenses should be appropriated from the Board's Contingency Fund. The Board may either accept this donation of funds from an anonymous donor to acquire this environmentally-significant ridge line and viewshed, or refuse to accept the donation and acquire this real estate. 2 ~-r It is recommended that the Board favorably consider the adoption of the attached ordinance, authorizing the acquisition of this real estate. Respectfully submitted, ~~ ~V~V~ , ~1,~ Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by G:\ ATI'ORNEY\ PMM\ RIDGEDON.RPT Vote No Yes Eddy Harrison Johnson Minnix Nickens 3 ~{-~1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 13, 1997 ORDINANCE AIITHORIZING THE ACQUISITION OF APPROXIMATELY 34 ACRES OF REAL ESTATE FOR RIDGE LINE PROTECTION BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on this ordinance was held on May 13, 1997; and a second reading was held on May 27, 1997. 2. That the acquisition of approximately 34 acres of real estate for ridge line protection, said real estate being located on Green Ridge, is hereby authorized. Said real estate is identified as Tax Map No. 26.01-1-20. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. C:\OFFICE\WI'WIN\WPDOCS\ AGENDA\REALESf\RIDGELIN.PRO //./4'1 ••' ^.t ~•(~17rv ..1 .1%,n `.'..: I s •. t~~~i..i vY' 'J •`./• ' ' ~ . ~ ` ~ .• .. ~ ~ ` , .I Raa Im • f a~AL iRaaAtan' ~xllAzal ~~ 1a1 den en -~ is ~~+ ~ a.tTAt i ~ LOTH ~ •a gir:r ~~N~i~ . •~+ ~ , N.1 ~N ~ I aaoae )AbA: ~, . Ns/ ;1 ~ ~ ~ ~" ' sn m ~ ; a.n~s ~I•o~jpp!&II :a s~ e h o ~. • r •'~' t ' • ~1 K ; •i.a.t , ~ ~•!, reel >I~.aw wa • ~' MII~I~II {.ea NMa \1111` .i, ~o-~A •j: 'a''~,. .., .. •.n,:r/ ,~ ' •/ 1• ~~'" ~` , (~~~ ~~+F,~•'' ~,, a ~~ '~•. ..r. ~~' , ~ .. ;~ .. Y bLNT1AC+ .~~~~~~ MYIIi/ -a0 ,;; :'!';,:;.~ •~ /rtaas- aarfa-riaLl ,: " ,~, vNOautco AoMMt p.aM ' 1Ka -~ :•~,j:'~ F'.; NfK aNM N. +r•°~, ^ atu tatlllat '•A.-Al R0/~ ~ '_i-•' ~~. ~ lal! ?!''[ ~.«•~ -1ii-'t~ aa., iY, s^,.., , ~' Nkp lailMllt "~ %:: •:~ ala ul ~~~~~ii~~i~"Jj . a. • . ~~J ' •~ -NI•' -li4 " 1....~~~ NMaI aa. ' r,,'",: !'.{ir 01q aawanw ~ , • ' R-M, ..,r,, ' ~p.~- Ogl-SiaM- fl-t. •-an'----•--- W a-.w ak ~OaI1MM1{ tM.'fpllaa • ~ •• Mtaar MLiI ' ' t . .~ •, ..'':aiw.1^a';Jy~l.~si'tl~t•ir.r KlS4i+.~L"ate{•'~'`lAL'f+.,~~'k~}r~^~:'>Q.'~'~i;•~iY~Lfi.KYG•:a•:tir~-.; rauiiiriti!.%•.r'ii~iM+'i~°L{:.J+Lv':~/,iw...nJ.l•VS'~µ.~t.:'.'•i:i:.:..., • •! . -+n+.~alay!v ~?'r~ ~ .. ~. . ~ .. ti::' .,. ~ ./,y, 'hv. • ~. r... ..:LC •'I 3-. ii4Fs~t':k w;•: ;•' ~ ~ ~.w,~ ;w .. , . fk . ,., e yam? ~ ~tm'~ WC ~~V ~~,~b ~ V1 h 2 2 ~ fG~P31o1 ' 'U ~w ~~%,.H ~ 0 _ oy+FtY v~ gyey OO~j. NSF ~Z ~e<~ Q :~ 'I \ W O `~ ~p c a ~ Y' w 31b l ( W oRR~ ~ ~ ~ ~U ?i¢¢ t ../b,~ ~ W~> nia\ ~ ~,~-- erg a I ~~~-_ ~~~~~ • ~ . HIDGECaEOP ' ~a0 1S3/yJ a>''~~ `_q~ ~ i J,"i, g,l I _ 3t~} •d -~$ e ~ eyfi~. ~~^'~ osa~'~~-2 d~3901 ~ ~ ,~ ~ a~~ ~ '~v/°\ GG ~ ~Etiotl~ l' ~~~' ~ ~ - - 2 b ~ aE "~~a[,'6 ~Q, ~6 1~ "P~ ~1.'. (~ Oj TJ)O K hW "G W ~~ ~JpSN'Z I~ Y Y CP 5 ° o~~ a,. t tgt^~¢° ~ ~ ~ '(P" \ ~ yy~~,,8 SS Z., gyp, / o•~ .t• = mo ~o ~~w\ l\~~/~~ PIY,/ ~t ~I{1 ~~, o; pµ PYLON lE dal b" o,~q,g..g~. ~\~t' ~ ~ i „ clads. o.\ " obd~3d ~+ / ~~ c1\Of °MPaS ia0 0 ®!YQ ,, oy * ° ~ ~ ;o~ ~ 1 d E V t~ a / j--,,,~, °c ~i10R~I r'j Z __i3~a.w 1 ~' d m 611 `~G •p0 x ,c`3~r'F (i~~ oP yi~ _ , \i qo 2A O ^,\,:(!?S zi\s °se', X~ or~E~ p -oa ~.m. p" R f1P ~ °cx,. _ 2 • ~ F 'Zw ,o ~~ 6 nO ~ Gq zb ~~ •°~ \YOr., ~~arob afl'N'p o~,p3~ £~> ~'W1 Q~.::^, \ W 2 a._I ~ 3 6 ~. 8 y Boo*c•yl ~.D yj ~ "' [~', ~}§op do Bona ~ v Q ~Owi c ~V'~ 00 gOF~3~ y+ ~~^`S.% ~~~<i ¢ ~~ ~ j"' o~la~~ i1 N `~~ _ ,~~ a a ~~~. .... ~~ F _ • ~ \ ~ ~°~ na oP `°?y °d lsoa 3'i~ ~~~gn{~ : r r pHOl au >d /\Y`xuy ` r+a 5 ~ ~,a.. ~.~ k! P/ b 01, Qo N3tl F • •il ~ -may ~ Z °~~ ~N "c a O 0. '"3 ~ ~ Y1 ~.f0`J `~~ s. `~ U \ S'1" 3 6 Og °' `~'b ~bs 7 o~Q r6 / bbJ ba Wk o k,. 6 1 'ii LOS" ~ /~ Y` ~ ~O\ 2 . x v ~ ~.~^' ``'. ~ ./~ ~; • Ys~ \ a~q~y e,~as ~"~cM~~2~o~, ~ ~ ~'a x' ' \:~3'"t~ ~ea ~. e \ & ~5~ o.~~ ~ DNS, rye a?' N 3~ ~ ~ ~ P a ~ a mLL A \\ O \_ ~ ~ ~ ~~ PG~µP OR~EAF •• s ~ , y ~ ~O o \ /'6 2 '~~ o d j1ry~ \\ ~o -~ \ s ~w°,, J. ~N ~ ~kJ~ c ~ `//i¢ ~, rl ~1d •o~ `~~a, ~11~ ~~2 :pb, J~ ~ •\~ ~~4N 221. ~~ ~ G ~1;. ~ ~7~ • ~~ may' ~~" W~ Y ~ o ~ '6 g `~ d~ m oW ~4 ~ ~.. 'tom"'., 1 ~8s °~ '~ `~ ~ F~ y • ,y \• ,+'>60Z/~ Cm ~~~PO~y ~ ` W 9~ ~ 3 a °a~ sb~r~'~` ~ 4 ~' r ~'. ~ ~b. `~: ~,, ~ • __, ~ ~ E St. ~ ~%"r0 ~~ . V~~ d- ~ ~` ~ / s°~ ` ~ '~,O O _ u ', i °o n ~, 'e6 `do' N ov ~ Q ti O ~ ~~T'c r O O^ J _ ti tir ~ "!' •/ ~c / \ b• v Oa Jy r"a 6y _ \ ~. \ • \ ~ \ ~~'9 IRIl'NEW ~ •. 111--- 2 ,;~ _ ~\~>; gx 11 \`• o, J J ~ N o ~, \ 's, ao raw ~E%' ~ /' t-- O1 3 Vo e h - R i ~/ ~ -~ ~aM DR ~ pe, H P 8 , • ` \ O W °0 M 1+, NENiN6M° / ~d~ / ICI - ~aa ~3aix3~ /J~[ 7n i ~ °oW • ~ dt 1~~ 3 ~ ~~ ~ .~ - Y \ ~ d _ ~ D I dd\ ~ ~~ = ~ T ~ to ~ °r;< o ~~ ~ ~ • \`` •1 R ~ ~ ~~ d ~ o n -f~~~ $ ~-1,- - H Z ~ OI ti. I / ~ ~, K ~ ~~ d yOJ1S~ z W _ Q ~ ap1 ~ ~ ~~ +~~~ gab -~. xa ~ ~~~~'i ~ p ~ °z~ ~ ~ ~~ ~,b„aaw~ z~ ¢. 99~[RL~~~ d St. ~ ~r OP~t'~~ On'r~ B 1 7'-~ laRO .lira '~iP~°'~~ ~ 'L1~5 ,...~' ~Ek~P~ ~~DRE~, G ~~aE~ ~ Q~~ RDY o F a ~ ~ q VP c e 9°~~ ~~~~~ ~- ~~4 : 6 ASS ,. '' ~'= . ~ -{~'~~' ~pE~ ff S aijv Q W 5~' ~ 4~ f.FO Prc4'a ~ 6 V P~ Q>Jt~ _ o ~ -o \ :.P~°S S of > 'Boa ~ Q `~ W ~ ~ rd~ Ja4 ° • v W J 0.N = • to 5 m61~PL0 4.i j~P.. ~00JPy~ O' `. ttg°Na `rY~d~ J~~.N" ~o~` m t g},, oa ~4 _,M1 4S, ~~~ ~/'~kI,W tP PN tp Pa ,f~• Q.Q j ~,-Q~ a 3 ~~ ~e5 Y 1\', m ~ Q~E~ ~E ~00~ Iw ~,~b yo `z u~ W ePEP00 h Q `~~1 ~, c OW \,~6 ~ Lu ~ ~ v19u . v-'-O -c-~~ry~~ ~~Lt ~ _ ~ -~ °1 ~ '-~ ~/ d oa ~~ O 1` /, ~ NO~ ~ ~ Op~ ~` , I .~' ~1 \ N ~ ~C~` ~3 L^ =,~ '°-~ ' \d Pp ~\~~`. _/ 33 7 ^~~ l~ ,11 j.~\& l a`~OdW `NEaF 5.~ ° 0 a 5t 0 00~ s3~c 1,6~1~5 N ~ t ~~` " ~ ~a ; \ ~y/~ fel S• d s ~~ Z I W~W~O d tit" ~ ° ~ 2 J~J~'ho $. Wi P 5f Y' Ga od N° LP W S tl4svw ~ ` ~ - ~ ~ WtldS~'N1 C ~I~ '•~ s ~S Od H 4'11ot3 ~ ~N/ 0 ~F.z o `"' ~cH~' Cre Vie,. S°o- ~3 N a Jf Y ~ SJ~ >,_ it 22? 2~WF1 ~` goo ~°~m Ro ~ II ~\ ~ ~~ _~~~ RI /Y . ,. !'X/'/ ~/~POFAiE LIN e~ I F/O~~i /* '/ DRAFT POLICY GUIDELINES BACKGROUND The County has been approached by a donor who wishes to remain anonymous with a proposal for the donation of money for the acquisition of real estate for the purpose of preserving and protecting ridge lines and view sheds in the County. In response to this proposal, and in anticipation of future similar proposals, the Board of Supervisors have determined the need for policies to guide the acceptance and use of such donations. These policies are intended to provide direction to the Board and to the public, but are not to be considered as regulations. Particular circumstances may warrant departure from these guidelines in specific cases. Roanoke County takes its stewardship role seriously. When the County accepts environmentally sensitive property through donation it has made a significant commitment to protect that property in perpetuity. Consequently, the Board must carefully evaluate each proposal with respect to the County's conservation goals and stewardship abilities. POLICIES The following policies are to be considered by the Roanoke County Board of Supervisors in evaluating proposals for the protection of environmentally sensitive properties in the County. These policies shall apply to both the donation of monies to acquire a particular parcel of real estate or the actual donation of real estate. The acquisition of the specific property shall benefit the public and shall conform with the County's conservation goals. These goals are sufficiently broad to include a wide variety of lands. The Board uses the following criteria to evaluate lands being considered for protection by asking if the land has one or more of the following characteristics: A. Does it include unique local scenic viewpoints or outstanding physiographic features (for example, intact ridge lines, distinct outcroppings, waterfalls, bluffs) that help define the character of our locale and enhance our community's sense of place? B. Does it include lands that have the potential to be a part of a community or regional green way system? C. Does it include lands that have the potential to be part of a County, state or federal park system or contribute, due to proximity and visibility, to the protection of such public lands? D. Does it include lands of agricultural, forestry or scenic significance? ~-v E. Does it include lands that are valuable as open space due to their proximity to developing areas, their prominence in the perception of community identity or their high scenic value? F. Does it include wetlands, floodplalns or other lands that are important to the protection of water quality? G. Does it include lands that contain endangered, threatened or rare species or natural communities? H. Does it include lands that are of historical or cultural value or are adjacent to sites of historical or cultural value and will therefore, contribute to the protection of that value? 2. The Board shall assess the total costs associated with acquiring and managing these properties. These costs shall include: A. Baseline Documentation Report -The costs associated with determining the conservation value of the property and identifying and documenting key resources of the property. B. Stewardship -The costs associated with monitoring the property in perpetuity. C. Environmental Liability -The costs associated with determining that the property is free of environmental liability. D. Enforcement -The costs of enforcing the terms of the donation or acquisition. 3. The Board shall direct the Planning Commission to review, identify and prioritize real estate in the County deserving of protection and include and identify such properties in the County Comprehensive Plan and Land Use Map. 4. The Board, pursuant to Section 15.1-456 of the Code of Virginia shall request Planning Commission review of any acquisition or acceptance of real estate, to determine conformance with the Comprehensive Plan. The Board shall review each proposal for the acquisition of environmentally sensitive real estate and determine the appropriate level and extent of public use of such properties. In making this determination the Board shall take into consideration the conservation value of the property and the extent to which public use may enhance or threaten that value. 6. The Board shall determine what County department or other entity shall have long-term stewardship responsibility for each property. In doing so, the Board shall give consideration to the Roanoke Valley Greenway Commission, the Western Virginia Land N-v Trust, the Virginia Outdoors Foundation and other organizations where appropriate. 7. The Board shall consider appropriating monies as a lump sum or on an annual basis to the department or entity identified in #6 above for the long-term stewardship costs of such properties. ACTION # ITEM NUMBER ~ ' t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: ORDINANCE AMENDING AND REENACTING SECTION 2-17 Dissemination of criminal history record information of anylicants for public employment, permit or license OF ARTICLE II Organizational Structure of County Administration OF CHAPTER 2 ADMINISTRATION OF THE ROANOKE COUNTY CODE COUNTY ADMINISTRATOR'S COMMENTS: ~~~ BACKGROUND: Criminal background checks for prospective volunteers for the fire and rescue companies in Roanoke County can take as long as four to six weeks to be returned from State Police Headquarters in Richmond due to their heavy backlog of requests. This significant time delay has had a detrimental effect upon retaining the initial enthusiasm and commitment of individuals who have indicated an interest in joining a volunteer company. SUMMARY OF INFORMATION: The Department's Volunteer Coordinator has obtained agreement from the Virginia Department of State Police to permit the County to purchase a computer software package which will permit direct access through the Central Criminal Records Exchange of criminal history records of prospective fire and rescue volunteers and employees. With the software package, criminal background checks can be received within 72 hours. This purchase is contingent upon the Board of Supervisors adopting an ordinance which codifies Roanoke County's policy of requiring such criminal background checks as a necessary component of the complete background check for these volunteers and employees. Requiring criminal history background checks of all potential volunteers and employees seems appropriate because of the contact which these representatives of Roanoke County have with citizens in vulnerable circumstances. ~- / FISCAL IMPACT: The cost of the software package is approximately $300. Funds are available in the current year's budget of the Department of Fire and Rescue to purchase this software package. ALTERNATIVES: I. Adopt the attached ordinance and permit the Department of Fire and Rescue to enter into an agreement with the Department of State Police and to purchase the necessary software program to perform criminal history background checks. II. Decline to adopt the attached ordinance and continue the current process for obtaining criminal history records through the State Police Headquarters in Richmond. STAFF RECOMMENDATION: Staff recommends Alternative I. Respectfully submitted, Joseph B. Obenshain Senior Assistant County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Eddy - - - Harrison _ _ _ Johnson Minnix -_ -_ -_ Nickens .._ .~ I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 1997 ORDINANCE AMENDING AND REENACTING SECTION 2-17 Dissemination of criminal history record information of applicants for public employment, permit or license OF ARTICLE II Organizational Structure of County Administration OF CHAPTER 2 ADMINISTRATION OF THE ROANOKE COUNTY CODE WHEREAS, the Roanoke County Department of Fire and Rescue has reached an agreement with the Virginia Department of State Police to obtain a computer software program which will expedite the processing of background checks through the Central Criminal Records Exchange operated within the Department of State Police of prospective paid employees of the county's department and volunteers for county fire and rescue companies; and WHEREAS, Section 19.2-389 A 7 of Chapter 23 of Title 19.2 of the Code of Virginia, 1950, as amended, requires that such background checks must be required by an agency of a political subdivision under a duly enacted ordinance which determines that it is necessary that the past criminal conduct of a person with any conviction record would be compatible with the nature of the employment or permit which is under consideration; and, WHEREAS, the first reading of this ordinance was held on April 22, 1997; and the second reading was held on May 13, 1997. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Section 2-17, "Dissemination of criminal history record information of applicants for public employment, permit or license" of Article II. "Organization Structure .~- i of County Administration," of Chapter 2 ADMINISTRATION, be amended and reenacted as follows: Sec. 2-17. Dissemination of criminal history record information of applicants for public employment, permit;; license~'~. (a) Criminal history record information of an applicant for public employment, permit or license may be disseminated within five (5) work days to agencies of local government whenever, in the interest of public welfare or safety, it is necessary to determine if the past criminal conduct of a person with a conviction record would be compatible with the nature of the employment, permit or license under consideration. If the chief of police determines that it is practically impossible to provide such criminal history record information within the five (5) work day period, he shall so inform the applicant and the applicable agency and shall have an additional seven (7) work days in which to provide such record. (b) Use of criminal history record information disseminated to noncriminal justice agencies pursuant to this section shall be limited to the purposes for which it was given and may not be disseminated further. (c) The chief of police or an authorized officer or employee of the Roanoke County Police Department shall disseminate criminal history record information for the purposes of this section as follows: (1) Public employment. To the chief personnel officer of the County of Roanoke or the Roanoke County School Board. 2 y~~ of its adoption. ACTION NUMBER '~` ITEM NUMBER `~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: ~ BOARD OF ZONING APPEALS The five year term of Carl W. Wright, Hollins District, will expire 06/30/97. ~,.. BIIILDING CODE BOARD OF ADJIISTMENTS AND APPEALS The unexpired term of Larry K. Lester. Mr. Lester passed away recently. His term will expire 4/27/00. Appointments to this Board are not made by magisterial district, however, Mr. Lester is from the Catawba Magisterial District. The bylaws recommend that the members represent different occupational or professional fields and at least one member should be a builder and one member an architect or engineer. Currently, there is a builder and an engineer on the Board. ~ CLEAN VALLEY COIINCIL The two year terms of Lee B. Eddy, Board Liaison, and Vince Reynolds will expire 06/30/97. ~ COMMIINITY POLICY AND MANAGEMENT TEAM The three year term of Ms. Claudia Johnson, Parent Representative, will expire 06/30/97. This appointment is made by the Community Policy and Management team and ratified by the Board of Supervisors. At their May 8 meeting, the CPMT appointed Ms. Claudia Johnson to another three year term. If the Board of Supervisors agrees, her appointment will be placed on the May 27 Consent Agenda for ratification. ~ FIFTH PLANNING DISTRICT COMMI38ION ..i ~ ~'° The three year term of Charles S. Garrett, Citizen Representative, will expire 06/30/97. §~ PARRS i RECREATION ADVISORY COMMISSION The three year terms of Richard H. Cox, Hollins District; Roger L. Falls, Vinton District; Michael L. Walthall, Catawba District, Wayne Gauldin, Catawba District, and Paul D. Bailey, Windsor Hills District, will expire 06/30/97. SUBMITTED BY: Mary H. Allen, CMC Clerk to the Board Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: APPROVED BY: Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy Harrison _ Johnson Minnix Nickens _ " "" ~ ~ ' Q~?~ /ir .? y r ~^ ~ ~~ ~ ° ~~~~~ FI FT~--I P~ AN N I N~ ++ DISTRICT COMMISSION 14' ~ ~ ~ 1 ~% ~~ '~I ' _ 31 ;Luck Avenue, SW ~ ~, / ; i i Post C)ftice Box 2569 ~~~ ~ -n~ ail: l~lanri~de~~?infi.net Roanoke, Vii~~;inia 24010 ~_^. , !~±'•L~;%%<~",1e~ ,nli.nc~l;--i~lanfi~.c~ 1740; 3~?-411- • tax (~4U1 343-4416 Ms. Mary H. Allen, Clerk Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, Virginia 24018 Dear Ms. Allen: According to our record of appointments, the term of Mr. Steve Garrett, non-elected representative of Roanoke County on the Fifth Planning District Commission, expires June 30, 1997. The Commission Bylaws state that all appointments are for three-year terms. Mr. Garrett, is, of course, eligible for reappointment. Please notify the Commission of the County's official action in filling this upcoming vacancy on the Commission. Thank you. Yours truly, C~ ~t Wayne G. Strickland Secretary to the Commission. WGS:jIp cc: Mr. J. Lee E. Osborne, SPDC Chair Mr. Steve Garrett Serving A!!eghany County, i3otetcur CouE;ty, CEiFton corgi, Covington, Craig County, Roanc.~ke City, Roanoka County, Salem, and the l~o-Wvn of Vinton r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 1997 RESOLUTION 051397-14 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for May 13, 1997 designated as Item K -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 13, inclusive, as follows: 1. Approval of Minutes -March 25, 1997 2. Appropriation of state funds for public assistance for the Department of Social Services. 3. Acceptance and appropriation of grant from Roanoke Valley Resource Authority for recycling program. 4. Acceptance of water facilities serving Wayburn Drive Extension. 5. Acceptance of water and sewer facilities serving Summertield, Section III. 6. Acceptance of water and sanitary sewer facilities serving Summertield, Section IV. 7. Request from School Board for appropriation of $7,250 grant to the School Grant Fund for Artists-in-Education residency program. 8. Appropriation of funds for additional position and office equipment for the Clerk of Circuit Court funded by the State Compensation Board. 9. Request for Acceptance of Kellington Court and a portion of Bloomfield Avenue into the Virginia Department of Transportation Secondary System. 10. Acceptance of a portion of Warwood Drive into the Virginia Department of Transportation Secondary System. 11. Donation of a public access trail and greenway easement from Cresthill Drive to Garst Mill Park by James 0. Roberson. 12. Donation of a sanitary sewer easement from the Trustees of Saint John Evangelical Lutheran Church and conveyance of easement rights by John A. Moses. 13. Request to the Planning Commission to evaluate the Zoning Ordinance as it relates to restriction on front yard fences in R-1 zoning. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Betty R. McCrary, Dir., Social Services Pete Haislip, Dir., Parks & Recreation John M. Chambliss, Assistant Administrator Diane D. Hyatt, Dir., Finance William J. Rand, III, Dir., General Services Gary Robertson, Dir., Utility Arnold Covey, Dir., Eng & Inspections Garland R. Life, Dir. of Instruction, Schools Dr. Deanna Gordon, School Superintendent Terrance L. Harrington, Dir., Plan & Zoning Vickie L. Huffman, Assistant County Attorney W. Brent Robertson, Budget Manager Steven A. McGraw, Clerk of Circuit Court Joe Sgroi, Dir., Human Resources '~~+ __ Y 3 March 25, 1997 ~ ~U Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 March 25, 1997 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of March, 1997. IN RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:02 p. m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The . invocation was given by John M. Chambliss, Jr., Assistant Administrator. The Pledge of Allegiance was recited by all present. March 25, 1997 WHEREAS, the Roanoke County Police Department is well-respected throughout the state as a modern, professional and nationally accredited department; and WHEREAS, Chief Cease has announced his acceptance of a new position as Chief of Police in Wilmington, North Carolina. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its appreciation to JOHN H. CEASE, first Chief of Police of Roanoke County, for his leadership, dedication, and professionalism in establishing the Roanoke County Police Department; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to Chief Cease in his new position in Wilmington, North Carolina. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: NEW BUSINESS 1. Resolution approving the Roanoke Regional Airport Commission Budget for Fiscal Year 1997!98. (Diane Hyatt. Director of Finance) R-032597-2 Ms. Hyatt advised that on March 12, 1997, the Commission approved the fiscal year 1997-98 budget to be forwarded to the governing bodies of Roanoke County and Roanoke City for their approval. The budget shows revenues of $5,120,435 and expenditures of $4,826,486 which reflects that the airport operations are self supporting and do not require any additional supplement. The Commission also adopted a capital expenditures program which totals $655,000. These expenditures will be funded with $240,000 of State Aviation Grant funds and $415,000 of-Commission funds. On June 30, 1996, the County made its final payment of $264,000 which completed the original (Anne Marie Green, Community Relations Director) A-032597-3 Mr. Hodge advised that for the past two years, the Board has approved funding for a Citizen Satisfaction Survey and it is anticipated that the survey will be conducted annually. The two recent surveys show a high satisfaction. level among County residents and contributed information to individual County departments about the levels of service which are being provided. The proposed survey will be distributed to the Board members for their input. Instead of waiting until after July 1 and the budget process, he asked that $8,500 be appropriated from the Board Contingency Account so that staff could move forward and input could be received from citizens concerning the schools' capital requests. Supervisor Eddy suggested that information about Roanoke Valley Cable Government Access Channel be included in the survey. Supervisor Minnix suggested that the survey could be done biennially after a couple of times in order to save money. Supervisor Johnson suggested that this subject be discussed during the budget process. Supervisor Minnix moved to approve funding of $8,500 from Board Contingency Fund. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None Supervisor Harrison moved to approve the staff recommendation to authorize the County Administrator to execute training agreements with FDETC and R. R. Donnelley and Rusco on a form approved by the County Attorney. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 4. Resolution approving an option to purchase agreement with James C. and Arline B. Epperly to purchase approximately 0.50 acres, on the south side of Country Farm Road (being identified as County Tax Map parcel (55.03-3-91, as part of the Kroger expansion protect. (Timothy Gubala, Economic Development Director) R-032597-5 Mr. Gubala advised that Roanoke County is assisting the Kroger Co. with an expansion of their Mid-Atlantic Distribution Facility in the Glenvar area. James and Arline Epperly have agreed to sell a 0.50 acre tract to Roanoke County who will convey it to Kroger so that it can be used for truck parking at the new facility being constructed on adjacent property. This purchase and conveyance is in conformance with the approved performance agreement between Roanoke County and Kroger Co. The County's independent appraiser values the property at $18,800 and staff has James C. Epperly and Arline B. Epperly granted unto the Board of Supervisors of Roanoke County, Virginia, an option to purchase 0.50 acre, more or less, being further shown on the Roanoke County land records as Tax Map Number 55.03-3-9, ("the Property"); and, WHEREAS, under the terms of said agreement, the option fee is $2,500.00, the purchase price for the Property is to be $25,000.00, and the option must be exercised on or before August 31, 1997; and, WHEREAS, at such time as said option is to be exercised, this matter will be brought back to the Board of Supervisors of Roanoke County, Virginia, for adoption of an ordinance to authorize exercise of the option and acquisition of the real estate. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: (1) That the Option to Purchase Agreement dated March 19, 1997, between James C. Epperly and Arline B. Epperly, Grantor, and the Board of Supervisors of Roanoke County, Virginia, Grantee, and the terms and conditions provided for in said agreement, is hereby approved and the execution of said agreement by the County Administrator is hereby authorized and ratified. (2) That the County Administrator or assistant county administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as may be required to determine the feasibility and necessity of exercising the option and acquiring said Property, all of which shall be approved as to form by the County Attorney. (3) That this resolution shall be effective on and from the date of its adoption. On motion of Supervisor Harrison to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 5. Request for authorization to purchase replacement vehicles for Police Department. (John H. Cease. Chief of Police) A-032597-6 Chief Cease advised that police vehicles to be purchased during the next fiscal year under the state contract for delivery on July 1, 1997 must be ordered by May 31, 1997. Eleven replacement vehicles are planned at a price of $19,418 each for a Special Use Permit to construct a home for adults, located east of Airport Road north of the terminus of Woodburn Street, Hollins Magisterial District, upon the petition of Shenandoah Homes Retirement Villages. IN RE: FIRST READING OF ORDINANCES 1. Ordinance declaring a parcel of real estate to be surplus and rejecting/accepting offer for sale of South County No. 4 well lot. (Gary Robertson, Utility Director) Mr. Robertson advised that with the construction of Spring Hollow Reservoir and Water Treatment Facility, the South County Well No. 4 located on Sugar Loaf Mountain Road became surplus. !t has an accessed land value of $3,400. It was advertised for sale as is with no guarantee of being developable or having access to water and sewer. The County received one bid for the property in the amount of $3,800 from Frank Porter. He has agreed to two deed stipulations: (1) that the lot be classified as non-buildable and (2) that additional right-of-way will be granted at no cost if Sugar Loaf Mountain Road is improved. If the Board accepts the bid, a credit of $3,769.59 should be given to Mr. Porter for the County's share of drainage improvements. He asked that the Board adopt the ordinance after the second reading. In response to Supervisor Nickens' question if the language "non- buildable" in the ordinance was sufficient so that no residential structure nor other building shall be constructed on the property, Mr. Mahoney advised that specific covenants will be placed in the deed conveying the property to Mr. and Mrs. Porter. March 25 1997 reading and public hearing for April 8, 1997 The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 3. Ordinance authorizing an Intergovernmental Agreement establishing the Roanoke Valley Greenway Commission between the .City of Roanoke, City of Salem, County of Roanoke and Town of Vinton. (Paul Mahoney. County Attorne Mr. Mahoney advised that this type of intergovernmental agreement can only be approved by the local governing bodies by the adoption of an ordinance and that is the first reading of the ordinance. Mr. Jon Hartley, Assistant Director, Planning & Zoning, and Elizabeth Belcher, Greenway Coordinator, were present to answer questions. Supervisor Eddy asked that Ms. Belcher and Charles Blankenship, Vice chairman of the Greenway Steering Committee and Roanoke County's appointee, be recognized. He expressed appreciation to Paul Mahoney and Jon Hartley for their assistance in developing the agreement. He advised that the Greenway Commission will get some grant funds which will substantially reduce the money requested from the County for support of the Commission. He also stated that he would like to appoint the March 25, 1997 Mahoney advised that he was optimistic that the County will be successful in pending litigation and feels that this litigation will establish some of the legal ground rules for these kinds of lawsuits. Supervisor Johnson moved to approve the first reading and set the second reading and public hearing for April 22, 1997. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 5. Ordinance amending and reenacting Section 12-13, Removal and Disposition of Certain Unattended Vehicles, of the Roanoke County Code to require the posting of warning signs on private property normally open to the public for parking. IJoseph Obenshain, Senior Assistant County Attorney) Mr. Mahoney advised that in recent years the General Assembly has added language to the Code of Virginia which requires that any local ordinance which provides for the towing of vehicles left on private property for a specified period must also contain a requirement for warning signs. The County's Code must be amended to require that the property owners post signs warning that vehicles left on property which is normally open to the public for parking may be towed or removed at the owner's expense after a minimum of 72 hours. March 25, 1997 all walls, replacing ceiling tiles, installing floor treatments and security doors; and (2) upgrading of the fifth floor. The lease would be effective April 1, 1997 and extend for a ten year period of time. He advised that there have been no changes to the ordinance since the first reading. In response to Supervisor Nickens' question, Mr. Chambliss advised that routine maintenance is not included in the lease document. Supervisor Nickens suggested that public buildings should have schedules for routine maintenance included in the lease document. Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 032597-7 AUTHORIZING THE EXECUTION OF A LEASE OF REAL ESTATE, OFFICE SPACE FOR THE DEPARTMENT OF SOCIAL SERVICES BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County and pursuant to the authority found in §§ 15.1-262 and 15.1-897 of the 1950 Code of Virginia, as amended, the acquisition of any interest in real estate, which includes a lease of office space, shall be accomplished by ordinance; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County the first reading on this ordinance was held on March 11, 1997, and the second reading was held on March 25, 1997, concerning the lease of office space for the use of the Department of Social Services at the Salem Bank and Trust Building in the City of Salem, together with all appurtenances thereto belonging; and 3. That this lease. is with East Main Street Properties, L.L.C. of approximately 19,900 square feet of office space for a term commencing the 1st day of April, 1997, and ending the 31st day of March 2007, for an initial annual rental of March 25, 1997 .~ ~n~ ___. ___ _ _- ___. __ - _ __--__._ __ _ _ .:. _ _.. .~ following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens NAYS: None ABSTAIN: Supervisor Johnson RESOLUTION 032597-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 25, 1997 designated as Item L -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes for February 25, 1997 and March 11, 1997 Joint Meeting with Roanoke City Council. 2. Confirmation of appointment to League of Older American Advisory Council, and ratification of appointment to the League of Older Americans Advisory Board. 3. Acceptance and appropriation of a grant from the trust fund of the Comprehensive Services Act. 4. Resolutions of Appreciation to members of the Blue Ribbon Committee for participation in the 1997 Comprehensive Facilities Study of the Roanoke County School System. 5. Acceptance of water and sanitary sewer facilities serving Penn Forest Place. 6. Acceptance of water and sanitary sewer facilities serving Johnson Acres. 7. Request for acceptance of Windcrest Land and portions of Apple Harvest Drive, Crumpacker Drive and .Huntridge Road into VDOT Secondary Road System. March 25 1997 -~ ~___ti~~_~_.__~.~r~~~._~,~.~~a~..._.u. ~~..~._.~..~..~_n.~.~.~ _~_.~__~,.~._ a~.,.~__~~..~ ~~~~.~ ~._,,. ~~~ ~ _ ...~ ._,._~~______ - -- gratitude to Becky Walter, Marylee Davis, David Semones, Bonnie Jones, Donna Vittur, Joseph L. Byrd, III, Michael A. Wray, Robert Kaplan, Jane Miltiron, Terriann May, AI G. Thomason, N. Wayne Newman, King Harvey, Barbara Buckley, Mary Nasca, Michael Quinn, Bill Adkins, AI Hardy, Doug Chittum, John Lyden, Jeff White and Patricia McKinney for participation in the process as members of the Blue Ribbon Committee. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 032597-8.f REQUESTING ACCEPTANCE OF WINDCREST LANE, AND PORTIONS OF APPLE HARVEST DRIVE, CRUMPACKER DRIVE AND HUNTRIDGE ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR- 5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Eddy, Harrison Minnix Nickens Johnson Nays: None Absent: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS March 25, 1997 Supervisor Eddy advised that he felt it was premature to appoint a committee until the School Board sets its direction, and that he felt each district should be represented on any committee. Supervisor Johnson advised that the committee would have no official power but would receive input and make recommendations. He asked the other Board members to discuss forming this committee with their School Board representation, and get back to him with comments. IN RE: REPORTS Supervisor Minnix moved to receive and file the following reports after discussion of Item 6. The motion carried by a unanimous voice vote. 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of February 28, 1997. 5. Accounts Paid -February 1997 6. Listing of real estate properties for judicial sale The Board directed Mr. Hodge to bring back a report about using County staff instead of outside counsel for any future sales. 7. Report from the Virginia Department of Transportation of changes to the Secondary System as of February 1997 March 25, 1997 because of prior commitments. A five year strategic plan for the fire department will be in place next year. He advised that the various work programs will cost $245,120 and asked the Board to support the maintenance budget requests from the General Services Department. He described the Capital Improvement Program projects for FY 1997-98 through 2000-01. Supervisor Johnson advised that funds have already been allocated as follows: (1) $264,000 for equipment; and (2) $330,000 for bunk room additions. Supervisor Nickens asked for affirmation by membership that the units want bunk room facilities, and will work to staff the stations. Supervisor Johnson asked about the feasibility of moving the Clearbrook Station because of the high cost of renovations. Woody Henderson, Chair, Volunteer Fire Chiefs Board, and Joe Coyle, Chair, Volunteer Rescue Chiefs Board, advised that they supported Chief Burch's presentation and requested the addbacks. IN RE: CERTIFICATION OF EXECUTIVE SESSION R-032597-9 At 7:05 p.m., Supervisor Johnson moved to return to open session, that the Executive Session was held from 4:30 p.m. until 5:40 p.m., and to adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson March 25, 1997 expand an existing religious assembly facility from 9,595 to 24,005 square feet of building space. The property is zoned R-1, single family residential. The Planning Commission approved the petition but encouraged the petitioner to mitigate storm water flow as much as follow. There was also one recommended condition: (1) That the driveways at three homes to the east of the church not be used for access to the properties, and that the driveway at the home to the west of the church, life estate property, not be used for church related activities. There was no discussion and no citizens present to speak on this issue. Supervisor Minnix moved to approve the special use permit. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 032597-10 GRANTING A SPECIAL USE PERMIT TO PENN FOREST CHRISTIAN CHURCH TO EXPAND THE EXISTING FACILITY AT 3028 PENN FOREST BLVD. (TAX MAP NOS. 87.06-3-27, 28, 29, 30, 31 ), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Penn Forest Christian Church has filed a petition to expand the existing facility located at 3028 Penn Forest Blvd. (Tax Map Nos. 87.06-3-27, 28, 29, 30, 31) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on March 4, 1997; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 25, , 1997; the second reading and public hearing on this matter was held on March 25, 1997. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Penn Forest Christian Church to expand the existing facility located at 3028 Penn Forest Blvd. (Tax Map Nos. 87.06-3-27, 28, 29, 30, 31) in the Cave Spring Magisterial March 25, 1997 ~ 0~1 the front door is 28 feet. Dr. Willis Lanier, Jr., advised that: (1) Too much grading had been done at this site without approval of the project from the Board of Supervisors. (2) He does not have a water problem and is concerned about water draining onto his property and creating a problem. (3) He asked that the developer provide a row of white pine trees along the border that adjoins his property. (4) He urged that the project be approved because this is a better use of the property than that in the past. Ed Natt, Attorney for the applicant, advised that the development plan does provide for screening. In response to a question, Mr. Harrington advised that since both of the properties are zoned commercial, no screening is required. He also advised that type "C" or "D" landscape buffer would be appropriate for this project. Mr. Natt advised Supervisor Eddy that there is a stormwater management detention pond in the corner of the project which is adjacent to the Advance Store. Supervisor Eddy moved to approve the special use permit with two additional conditions: (1) that there be a buffer yard between this property and those lots fronting on Brambleton Avenue equivalent to Type C or D buffer as outlined in the County Zoning Ordinance; and (2) that the grading and drainage facilities be arranged so that no significant storm water will be diverted off this property to those lots fronting on Brambleton Avenue. ORDINANCE 032597-11 GRANTING A SPECIAL USE PERMIT TO BALANCED CARE CORP. TO CONSTRUCT A HOME FOR ADULTS LOCATED 0.15 MILE WEST OF THE INTERSECTION OF BRAMBLETON AVENUE AND PINEVALE ROAD (TAX MAP NOS. March 25, 1997 ~ ~~ 0-032597-12 Mr. Harrington advised that this is a request for a special use permit to operate a ice cream stand and the property was identified as an outparcel in a proffered concept plan for conditional rezoning and expansion of Brookside Shopping Center in 1988. The only condition of the rezoning was conformance with the concept plan and this request is in compliance with the conditional zoning. This will be a permanent, self-contained structure, and will share use of the entrance on Williamson Road. The Planning Commission recommended approval of the petition with two conditions: (1) The parking lot shall be a hard surface such as surface treatment. (2) The site shall be developed in substantial conformance with the concept plan. There were no citizens present to speak on this issue. Supervisor Johnson moved to approve the special use permit with the condition added that the use be limited to an ice cream stand only. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 032597-12 GRANTING A SPECIAL USE PERMIT TO MCCLUNG ENTERPRISE T/A WILLY'S TO OPERATE AN ICE CREAM STAND LOCATED AT 6415 WILLIAMSON ROAD (TAX MAP NO.27.18- 3-13.2), HOLLlNS MAGISTERIAL DISTRICT WHEREAS, McClung Enterprises t/a Willy's has filed a petition to operate an ice cream stand located at 6415 Williamson Road (Tax Map No. 27.18-3- - 13.2) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on March 4, 1997; and March 25, 1997 Roanoke Vallev, Inc. requested $12 400. 4. Susan Williams, League of Older Americans Area Aoency on Aging requested $22,410.50. 5. Pete Lampman, Commonwealth Games requested $45 000 6. Thomas R. Brock, Jr. Center in the Square requested $75 000 7. Tom Jones, Council of Community Services Information & Referral Center, requested $6,791. 8. Linda Webb, Mill Mountain Theatre requested $10 000 9. Janice Dinkins, TRUST of Roanoke Vallev requested $6 000 10. Dave Kiolhede Roanoke Vallev Convention & Visitors Bureau requested $125,000. 11. Kev Houck, Executive Director Virginia Museum of Transportation requested $15,000 for operating costs and $10 000 for capital 12. Wayne Strickland spoke on behalf of funding for the Virginia Museum of Transportation. 8 125. 3 750. 13. Kathleen Lunsford Arts Council of the Blue Ridge requested $4 000 14. Roger Matthews Goodwill Industries Tinker Mountain requested 15. Shannon Brabham Child Abuse Prevention Council requested 17. Maryanne Chamberlain Bethany Hall requested $500 March 25, 1997 31. Ken Schultz. Director Science Museum requested $50 000 for operating costs and $100.000 capital. 32. Dick Hawkins. Executive Director Roanoke Vallev Speech & Hearing Center, requested $1,000. 33. Richard Dickson Executive Director Association for Retarded Citizens (ARC) requested $66 623. 34. John F. Pendarvis President Family Service of Roanoke Vallev requested $4.500. 35. J. Andree Brooks To The Rescue Museum requested $25 000 36. Rita Glinieki. Blue Ridge Community Services requested $109 333 37. Nancy Chapin Literacy Volunteers requested $1 000 38. David L. Lisk, Roanoke Vallev Sister Cities requested $3 000 39. Carol Key Court Appointed Special Advocate (CASA) requested 5 000. IN RE: RECESS At 9:35 p.m., Chairman Johnson declared a recess to go into work session. IN RE: WORK SESSIONS 1. Consideration of funding for recycling March 25, 1997 , n ~ was the consensus of the Board that staff will bring back an agenda item on April 8, 1997 to approve the program. Supervisors Nickens and Eddy asked that a copy of the latest version of the program be forwarded to them before the next meeting. IN RE: ADJOURNMENT Supervisor Harrison moved to adjourn at 10:09 p.m. The motion carried by a unanimous voice vote. Submitted by, Brenda J. Holton Deputy Clerk Approved by, Bob L. Johnson Chairman A-051397-14. a ACTION N0. ITEM NUMBER ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Request to Appropriate Monies for Public Assistance for the Department of Social Services COUNTY ADMINISTRATOR'S COMMENTS: ~~ BACKGROUND: Throughout the year, the Department of Social Services receives additional appropriations for public assistance and service delivery. These funds are required to provide continuing services and to avoid any interruption of service to the customer. The State has made available $7,000 additional funding for Aid for Families with Dependent Children - Foster Care. The Department of Social Services cannot access these state funds until the County has appropriated the same. The Board of Supervisors is requested to appropriate $7,000 to the Social Services expenditure budget for Public Assistance and to appropriate the related revenues from the State. The State has also appropriated additional funds in other programs. We are not requesting those funds at this time because we do not anticipate we will require the total amount the State has appropriated. We will review the budget after the third quarter and may need to request additional appropriations in the FY 96-97 County budget for increased services. FISCAL IMPACT: None. The total amount for the additional funding is 1000 reimbursable by the State Department of Social Services. _~ . M -+ ~a STAFF RECOb~ENDATION: Staff recommends appropriation of $7,000 to the Social Services Budget for Aid to Families with Dependent Children - Foster Care. R spectf lly s b fitted, C Betty McCrary, Ph. Director of Social Services Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Approv by, E mer C. Hodge County Administrator ACTION Motion by: Harry C. Nickens to approve VOTE No Yes Abs. Eddy ~ Harrison ~ Johnson ~ Minnix _~ Nickens ~ cc: File Betty R. McCrary, Director, Social Services John M. Chambliss, Assistant Administrator Diane D. Hyatt, Director, Finance A-051397-14.b ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Request Authorization to Reimburse General Services Budget for Recycling Expenses with RVRA Landfill Grant COUNTY ADMINISTRATOR'S COMMENTS: A,~ BACKGROUND• The Roanoke Valley Resource Authority (RVRA) currently has a grant program under which they reimburse all participating localities for recycling expenses on a 65/35 basis. The eligible expenses include, but are not limited to, public education, personnel costs, equipment operation costs, processing costs and any capital expenditures. These costs can be incurred for any recycling activity, such as curbside collection, bagged leaf collection and Christmas tree collection. SUMMARY OF INFORMATION: During fiscal year 1996-97, Roanoke County received a reimbursement of $9,051.00. These funds were a reimbursement for personnel costs incurred from the curbside collection of recyclables and from leaf collection/processing during the 1996-97 fiscal year. The reimbursement also covers public education and equipment costs from the same activities. The RVRA has terminated this program, and this is the last grant from the Authority. FISCAL IMPACT• STAFF RECOMMENDATION: Staff requests that the grant funds be appropriated to the Solid Waste Division budget to reimburse incurred recycling costs. -1- ,t ~. .. .. i Respectfully submit , William J. Rand, III Director of General Services Approved by, ~~~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens No Yes Abs. Denied ( ) to abprove Eddy ,~ Received ( ) Harrison _~ Referred ( ) Johnson _~ To ( ) Minnix _~ Nickens ~_ cc: File William J. Rand, III, Director, General Services Diane D. Hyatt, Director, Finance -2- A-051397-14. c ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 SUBJECT: Acceptance of Water Facilities Serving Wayburn Drive Extension COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Wayburn Drive Water Line Extension, Mr. & Mrs. Russell B. Knouff, have requested that Roanoke County accept the Deed conveying the water facilities serving the subdivision along with all necessary easements. The water facilities are installed, as shown on plans prepared by Brightwaters Engineering entitled Wayburn Drive Extension, dated March 11, 1991, which are on file in the County Engineering Department. The water facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water line construction is $3,850.00. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water facilities serving the Wayburn Drive Extension along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. -`~ SUBMITTED BY: Gary Robe son, P.E. Utility Dire for APPROVED: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C Nickens to No Yes Abs. Denied ( ) approve Eddy ~_ Received ( ) Harrison x Referred ( ) Johnson ~_ To ( ) Minnix x Nickens ~- cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering& Inspections K- 4 !~EE(~ OE EASEMENT AND ASSIGNMENT T~-IT~ ~FF~1? L?EEG (1F EASEMENT ANn AccrGNMENT, made thls 26th day of ~Ct^hPr iQQd, by and hethloan: Mr, R: M.rS, R!_lSSP1~ ~?, Kn^!_1ff hP_.('einafter referred tna,S the "!?evelnper," partu of the first part; the BGAR~ C?F ~l1PERVISOR nE R~ANC?K,E C(_?!1NTY, VIRGINIA,, hereinafter referred to aS the ,~Rnard," party of the sec~rd part; ar,d E! MER r, unnGE~ Cn~.nty AdminlSt.ratnr of Rnan~ke G~!:nty, VIRGINIA, Harty of the third Hart„ .~ T T N E C S F T H. TI-t~T G(1R Qttlll TN ('(1(JCTf1ERGTT(l~j of t,ha m!~t,!;al hcnafit5 t,n ar~ri;a5 tha [lcycl~ncr d!~P.S harahy GR,gAiT_ f:(1N\IFV. A~CIf;N e(Jn TRANcRER ~.;jt,h t,ha r{~~icn~nt,c of (:F FR~i ~jQ[?RQNT~( nF TTTI F irk fca cirpnlc t~nt,n t,ha Rry~1'(i X11 4!~tf?r anrj/nr Sc~or -. N. - .• -~ . , linPS; `!~~yP.S, flttinnc~ lat,oralc_ rnnncr;t,inn~_ ct.nr~~A fa~i~itiag cniirrac of Wat,cr c!~nnly n!i{rlpg; marsh^1.e~ anri any ar~{i ail nt,hcr c{~ilinmant anrj ~~n;~rt,cnanrcc : r- -.. thprc!int.n_ in and t,n t,hp water anti/nr ccu~cr cvctarpc in t4~c ctroct,c. avaniicc an;^i n!ihlir !_it.ilit,y_ t.~at,pr anrllnr Scwcr aacarpar~t ara:~c that haves Fjpan nr may hcraaft,pr ha inct,allcrj h~/ tha Ilp~~plnnor, alnnny~ij-_li tho rinht t,n nprnct!ially, i~cc anri nr~iiny t,hc aac~mcnt.c in which t,ha Samp may he ln~at,cri alb of wl~irh -jc mnrn nartiniilarly chnWn and d°_.Svrlharl ~nrJ rloSjnnaj-pri 3S fn~~^~,dS; t!? 4dit: AS Shown nn the pan cnt.jtlorj Wayht:rn flrj~ip Extension a s M rrh j ~ Q a c ~ r n p a G E= ni aari ~ ,anri d._.t._d a. 1.s91 m._,d l~,r B i -,htw..t_sr._ ~n.~ . n_.._, n_. on f i 1 e i n the Rnannke f_:o.~r.ty En~i neeri ng t?epartment. Panes 1 of 2 ._, J _. ~ i--. I<- y The Ila~/plnpE?r dnag horcF~y rn~icr~arlt and !~:?rrant th~t It ~!lll be reS~?nn~ihlc fn o n cr ctpl atin a rn ctrl ti t o i r /nr ccwc -_ r th_. ~: r . ~_., i n _. ~. _, l ._... .: n ._ nd ._nv.. .~c.. nn, of .h.. sad Ovate, and, ._ _ _.r SvSt?I!1S incll~di,ng repair ti}f c!_trrarc arcag affprtcd kjv $P_.ttlement C?f llt1~?1:v t rcrlrheS fnr ,a c {~ {~f n o 1 1 vo r f r ato of anv t o n rrl p-_ ri d n._ (, ; ,._a ate d . _ _ _ •_ ?~. ance by t.h,_. B:.a: and 4:1 ~ ~ perform ?n, nP_.!^P_.ssary ran~irc at, itG ~nct„ Elmer ~'. y!?dge, (;(]l!!lty erjminictrat{~r {~f Rna-14~e ~!?l;nty~ }/;rg;niay party of the thj!-ri h~rt,t hcrn~y jnjnc irk tha P~Prl~t,jnn of t,rjg ltlctrl;rr~ant to cinnifv the arrontanra of t.hig r~n;icyanvc nl;rctiant to RoSnll;tin~ din, arlnptpr; Fly t.hc Rnarrj of C!_incr~,~icnrc of Rnan~kp ('n!_inty~ ~firginia tgITTNGCC TI-!E Ertl I (1WTN(; Cignat!_;roc anr; ccalc. no~~e l npe r ; ~g,~; N~s'_.,,,c ~~ ~ '~ Rai ; _ . > ~ ~ C ley; [~C ~ ~l-~7~~1~_~`7~ Ac- Ctato n_f; `/irnir~l,~ ('n!_lnt.~ ^f; 0`%~~C'/!-2~ to wit- ~ - - L~ v ; The fnrcgninr~ dceri was arknn~rlo{~gad ~}pfnro me tn1S ac ~lll;~ a!_lthc?r1Z°d {iffi~cr Tit~c ~' ^n behalf of i M;r,~mmission expires: y/~~'~ Page 2 cif ~~. j~ / ,gF~rn~,c~ ~S ±~ farm: Cnt~nty At.t^rney Cf.atc nf: --. 3 to fit: p n c nj, ri pc a knn larinari p me p t q• T h _ -: r_. g .. n ~~/ :ie?., w _. _. ._ c: ,: , :.~:: _ -_. ~ _.._. h _ r"..: -_ m _ .: h i _ . 7 "'~~' 1 ~ t 3 ~ Q 3 by F~mcr (';. I-In{,~~p_ (;{i~;nt}i ,q~iminictr~t,nr3 ~n F„~~f~al-F' {~f t,hp [2narr~f {~f C~~~pr~ii~nrc of Rnannkp (`n~~nty; ~11'~inl?. - N4t?ry PUhl1!: My (',nmmiScir~n cv,~iroc: Revised ?0/16/9f~ ~n!_an±y AdminiGtratnr of Rn~nnkA rn.lnt.y, +lirainia R ~i E?mpr C. Hndao ??fie 3 of 3 1 ~ T •. ` ~ . ~ Y +R .~ elf - IJ /' e ' / 0 Ci ~~~~~~ ~ ~ ~r~ Er 5 :N a l JI C 1 . ~''E .~ _30.1 f__' G `'"~.9. i ~" '.t`~vV< ' r ~YC~:t ~ , ce. "yvP ~-;, f. ~...._0 ~ _.<, ate., -~ i ~~ ~°1 -~ ~.~a< £ g, ~~ ~~~~ ~ ~~ ~ay~-- ~ ~ w3`i~,v " ~_ ~~ . E: ~ _ "`~VI CINI T Y ~IAP~ ~ ~ _x ~ N~r ~ ~ ~,. `v y G 7 In V k ~ n. ~ '~ O ~ ~ ~ 2 5 ~, 10 H ~i ~ 20 a 9 ~ ``~~' 21 '\ m ' V ~ ,, 6 ~ ~ o , - '~ ~:>' `~ '° ~.'. ,:a~ ~ O .: w .? i ~_~~ 1> 3 ,Qnh Or. i _. ANOKE COUNTY ENGINEERING & ACCEPTANCE OF A WATER LINE EXTENSION SERVING WAYBURN DRIVE INSPECTIONS DEPART~tiIENT 0 o , NOTE - WATBUNN OR. /~ 1$ NOT q TIIROUGM 6 STREET ~~ '\ N / \ o~ " ~ ~{ 0 ~ ~ 14 ~ \ ~ - :' ~ ~ ~ _ 29 ~8Z \i > ~ / ~ ~ 13 ^.~~, ~ 2, '\ ~, z O ~~ o~ > t ~, ~ ,z .~ A-051397-14. d ACTION #~ ITEM NUMBER ~~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 SUBJECT: Acceptance of Water and Sewer Facilities Serving Summerfield, Section III COUNTY ADMINISTRATOR'S COMMENTS: D~t~='~~~ SUMMARY OF INFORMATION: The Developers of Summerfield, Section III, Fralin & Waldron, Inc., have requested that Roanoke County accept the Deed conveying the water and sewer facilities serving the subdivision along with all necessary easements. The water and sewer are installed, as shown on plans prepared by Robert G. Cantley, Inc. entitled Summerfield, Section III, which are on file in the County Engineering Department. The water and sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $53,800 and $31,654 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sewer facilities serving the Summerfield, Section III subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. • f .~ SUBMITTED BY: ~~ ~ ~ ~~ Gary Robe son, P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Abs. Denied ( ) a~brove Eddy ~_ Received ( ) Harrison ~_ Referred ( ) Johnson x To ( ) Minnix ~ Nickens ~ cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering& Inspections ~-5 THIS CHATTEL DEED, made this 15th day of April , 1997 by and between: Fralin & Waldron. Inc. ,hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," parry of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled Summerfield -- Section III ,made by Robert G. Cantlev, Inc. ,and on file in the Roanoke County Engineering Department. Page 1 of 3 ~"'. , ~, The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19 WITNESS THE FOLLOWING signatures and seals: Developer: By: As: State of: Virginia County/City of: Roanoke , to wit: The for~oing instrument was knowledged before me this: /~ ,day of 19 ~, By: ~~~~ ~~Z~c~~ and ,l.~e~ ~ ~~ Duly authorized officer Title on behalf of ~" 9` ~-~- ~, .. Notary Public My Commission expires: 9'-~0-9 Page 2 of 3 ~~/mar/ !~ ~-~-~9r~t~, .~~,-~ ~`~ Approved as to form: Board of Supervisors of Roanoke County, Virginia By (SEAL) County Attorney Elmer C. Hodge County Administrator State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 3 of 3 X17",' ~ ~ ~ ~~ v :22/t ~~ 16 P/0 39.20-I-51 22/B „'~ I"•100' r b b IS i 122/J t22~ ~~ ~ y +y ' ti+~ 2 22/9 0 r b ~. ~eD; 1st `tia 13 r it N.~, ' y+~' 3 z2za ~ . j~9 2zao _ ~2 ~ II ,fir M1+~ 4 a~ ~~4- e4'a 3.42Ac ~ ~ S: S. z2!/ '~ .t s• ~' , ' S 221 S J "'~ Vie'' 2JO7 s O C. 2217 ~ s ti.o~ n s .;0 10 ~. c ,. 2 °q'o ~ ~ 2J It ~ c ~ : 2JI / 6.49 Ac ~ 4 ro sG~ i~s.io -' ~•o of ~'r ~ ' r t,9 ' .zo. ' 9 i ai 2JJ8 ~ 2JJ! F sc ~~ ~ do 8 'w `e. S+F ~ ~~ X ~'>. 2330 ~'' 3 pZ fr 3.69Ac • 3 ~~ ~ 7 Qf. i I? ~S.v~ ... .. .. ... __. ...._ ... ._.__. IMA- _ ROANOKE COUNTY UTILITY DEPARTMENT WATER AND SEWER FACILITIES SERVING SU^LMERFIELD SECTION 3 A-051397-14. e ACTION ~ ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Summerfield, Section IV COUNTY ADMINISTRATOR'S COMMENTS: ~~~~~~ SUMMARY OF INFORMATION: The Developers of Summerfield, Section IV, Fralin & Waldron, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Robert G. Cantley, Inc. entitled Summerfield, Section IV, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $42,800 and $ 40,000 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Summerfield, Section IV subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. I. K-~ SUBMITTED BY: ~~ I ~ ~~r Gary Rob rtson, P.E. Utility Director APPROVED: CC~~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Abs. Denied ( ) approve Eddy ~ Received ( ) Harrison ~, Referred ( ) Johnson ~ To ( ) Minnix ~ Nickens ~_ cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering& Inspections K-~ THIS CHATTEL DEED, made this ~~thday of April , 19 97by and between: Fralin & Waldron. Inc. ,hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," parry of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled Summerfield -- Section IV ,made by Robert G. Cantley, Inc. ,and on file in the Roanoke County Engineering Department. Page 1 of 3 /< L The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of 19 WITNESS THE FOLLOWING signatures and seals: Developer: By: As: i~ State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument wa~-a.cknowledged before me this: /S~' ,day of 19 q~, By: ~.y ~,~a,~P11~2.~ and ,(.~-~ ~~~~cc~~ Duly authorized officer Title .---' on behalf of ~ `'~ c~1~~LGLo~L Not Public My Commission expires: ~' ~0- 9 Page 2 of 3 Approved as to form: County Attorney ~~- Board of Supervisors of Roanoke County, Virginia By (SEAL) Elmer C. Hodge County Administrator State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 3 of 3 24 31 ......._. • _ -- I.OOAc. LOOAc / a' z •~ / 47 00~ .. ~ ° 'r° Nd0 ~ T v '1 ~ ~ ' °6 \q g ~, ,~ ~ /dss 46 • ~ i,47T ~ / J ,6T T7 ~ = .~ ° 45 O M1 C I ~O e io S?o 6 5 .~ i ~ r q\ 10 rs9f r ~ /I91 ~ ~ 9 U -sz Ia 4 : 9i 3.04 AC. ~° ~ ~ O ~~ V r 2 ~i ~9~r' ~ +°+ '''~ rszs ~ 3 _ ° ~ z ~ \ 1 4 /dJ6 't~ oz /I/9 2 ~ s 3 ~ ~~ .°•°• f9/O QrQ ° r i o \qtv~ 11 ~ ~ ~ ~ 4ye' faa ,ti I i ++ \`e'~ ~• 4 °l ~^ +; ,,~ ° ~ /910 2ifeze ~ ~s f7 /q \,• ~.. /9~ U _ /403 a 42 0 ,~ sr 6 n o+ 22 /O/6 x :+ ~ ~`' •~' Ig ++ 12 • ~ c ti /eoB' f12o35 `~ ?•z ~q \q `''r l9/9 v 1910 19 arz eti ~ 41 ° 6 .+ a ,~T, ~ 23 '+ ~ I t~ t+ q ~. \q ~\9~ 18 2 ~.7 13 /929 _ ~ ra 8 /eor34 \ +~ yz T '' i• `~ _o /976 19 $ ~ ,tI / .>. e V~~ t° 8 + ' ' _ ee r • '~ o ,'P R y' '7s ,t 24 ,~ ~ /e/0 ~ ~~~ z e= `D '~ 17 ~ 14 Q~•~'b I4/3 n` ~ k „° ,'+° ~~~• a zT ~s ~ ~ ti ~ 193: 17 ~ 's. °j ° j Ir /975 ~ s //"~'"~\ ,~ n s 32 `°° : 000 g 4~ ~ ~ °- c1+t ~ ~° ~t ~7 J 25 /a/a' sz. 0 . ti ~ ~ ~ /979 /978 ° ~ fi /??5 ~~ a P ,~° p0 16 IS & ,; ~ 26 /ttZ " r ~ n•a 0 a ZOZ~ g z6 9`. '~ 27 y°° : .° 30 '1~ ,'p °y /Qr8 M S 10 ~ ~?° ~" s ~~ 8 11 /eJ9 ~ ~ ''?'° g zo z 14 29 ~~ Id3~ w° io =pZg =' Y M P ~ ti ~ ~ zs _ ' w zT d7 S s / /905 ~,b + 'SUMME.NF/ELO ` SECT/ON L~. $ ,Q p;9 T I `q~~ "°St y, 22n °j. c° 7/ 12077 ~ Z 13 ~ l ~~ \q\\ Q~ ~.~ ~.y y~~ y+ r~ ~? zasg ' 2 b ~ 4 2I 60 ~ p i8.281AC ~'e ~ 12 Ji .°P+ q\~ .EP\q0 15 y'6 ~ e ^'D ~ e °° •°I0 ~ J 3 \ "° C $ a 1 41I Osz ~ ~ °eyb 20 $ 15 ++.\9\ ° ~ a ~' ti +~ z y ~~ c ~ p /1 ~° O~ Sic, 4 ROANOKE COUNTY WATER AND SEWER FACILITIES SERVING SU!~LMERFIELD SECTION 4 UTILITY DEPARTMENT A-051397-14.f ACTION # f ITEM NUMBER "~ MEETING DATE : May 6, 1997 AGENDA ITEM : Request for Appropriation to the School Grant Fund. COUNTY ADMINISTRATOR' S COMMENTS : ~~~Gt•~,y1,in~ BACKGROUND : The Virginia Commission of the Arts awarded Roanoke County Schools $7250 as a matching grant for an Artists-in-Education Residency program for secondary schools. Michelle Patterson, a writer who is on the Virginia Commission of the Arts Artists-in- Education Roster for Creative Writings, will work in the secondary schools. SUMMARY OF INFORMATION: Michelle Patterson, a professional writer, will teach creative writing in the secondary schools during the 1996-97 school year. Students will write pieces throughout the year and perform at the public reading in May '97. FISCAL IMPACT: None. The additional $7250 required for the grant is provided in the currents year's schools budget. STAFF RECOMMENDATION: Staff recommends appropriation of the $7250 to the School Grant Fund. Director of I struction Roanoke County Schools Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ~~~ /~ Elmer C. Hodge County Administrator ACTION Motion by: Harry C. Nickens to approve VOTE No Yes Abs. Eddy _~ Harrison ~ Johnson ~_ Minnix ~ Nickens ,~ cc: File Garland R. Life, Director of Instruction, Schools Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent A-051397-14 . g ACTION NO. ITEM NtTMBER _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ~E~G DATE: May 13, 1997 A~ND~XTEM: Appropriation of Compensation Board reimbursement for additional position and capital purchase for the Clerk of Circuit Court's Office. ~OtJNTY ADMINI,~TRA_TQR'S CONTS~ ~i~RY ,QF INF TION: During the course of a fiscal year, the Compensation Board reimburses localities for specific expenses relating to the operations of the Constitutional Officers. Reimbursable expenses include salaries, fringe benefits, certain operational costs, and limited capital expenditures. Two additional items have been funded by the Comp Board for the Clerk of Circuit Court that are not included in the original budget appropriation. These items are as follows: 1. At the beginning of the current fiscal year (FY96-97), the Compensation Board approved an additional Deputy Clerk I position. This notification was dated (June 28, 1996} and received after the second reading of the Appropriation Ordinance; therefore, was not included in the FY96-97 adopted budget. The state reimbursable cost of this position is $17,172. This additional position will also be added to the classification plan in the Clerk of Circuit Court's office. 2. Near the conclusion of some fiscal years Compensation Board budgets are not depleted and, upon request of the Constitutional Officer, may be reallocated to cover previously unbudgeted items. The Clerk of the Circuit Court has requested this reallocation of funds from the Compensation Board for the purchase of a replacement fax machine. The Comp Board has approved this request (copy of approval attached) and the reimbursable cost is $1,070. ~SCAL IMPACT: No fiscal impact. Approval of this request will increase revenue and expenditure budgets by equal amounts as follows: Additional Approved Po sition-Personnel $17,172 Additional Office Equipment-Operating 1,070 Total $18,242 m:\board\7-23-96.ccc K-g ~~~$~CONDATION: Staff recommends an appropriation adjustment to increase revenues from the state for Compensation Board reimbursemextt by $18,242 and to increase the Clerk of Circuit Court's budget by $18,242. Respectfully submitted, W. Brent Robertson Budget Manager Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File Approved by, Elmer C. Hodge County Administrator ACTION Motion by: Harry C. Nickens to ~.pprove W. Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance Steven A. McGraw, Clerk of Circuit Court Joe Sgroi, Director, Human Resources VOTE No Yes Abs. Eddy _~ Harrison ~_ Johnson ~. Minnix ~._ Nickens ~_ m:lboardl7-23.96.ccc 1~ JUNE R. FUNKHOUSER CHAINaMN DANNY M.PAYNE W. J. KUCHARSKI EX~OFFICIO MEMBEriS ~yt . I~ ~ ',~,~ ~~~1~ ~ ~~~~yE~'~LT~-I of vIR~I~TI~1 COMPENSATION BOARD P. 0. BOX 710 RICHMOND, VIRGINIA 23218-0710 June 28, 1996 The Honorable Steven A. McGraw, Sr. Clerk, Circuit Court County of Roanoke P. O. Box 1126 Salem, VA 2415-1126 Dear Mr. McGraw: k- 8 9RUCE W. HAYNES ExECUTIVE SECRET.:av JAMES W. MATTHEWS aSSIS'~NT E!tECUT!vE SEC-E`AR'+ This is in response to your request dated June 19, 1996, and to inform you of Compensation Board action taken on June 27, 1996. The Board approved your request for FY97 budget reconsideration as follows: Transfer of $14,372 from the Temporary Salary line item of your FY97 budget to Permanent Salaries, and Transfer of $2800 from Office Expenses to the new permanent position #22, Microfilm Technician @ $14,372 and reclassification of this position to DCI $17,172, effective July 1, 1996, and Transfer of funds totaling $14,000 from your base Office Expense budget to the Temporary Employee budget. Sincerely, June R. Funkhouser, Chairman Bruce W. Haynes -~ Executive Secretary Copy to: Governing Body Charlrne St. Rollins, Senior Fiscal Technician, Circuit Court Clerks Program lama W. Matthews, Assistan[ Executive Secre[ary Auditor of Public Accounts h:\wndocs\cccactn.696 kml-6/28/96 rAX (804) 371-0235 ADMINISTRATION (804) 786-0786 (V/TDO) (804) 786-0786 .i -iat' 'F .~J.. :' '. JUNE A. FUNKHOUScA G~uwWM OANNY M. PAYNE W. J. KUCHAASKI EX~OfF~7o uEwBEwS .y •~~~ i 1 ~ ~ L,~ •. . .'tiy ~~ ~~~ CO~1~I~~~~~%E~ i~,~'H of ~IRCIi~'I_~1 COMPENSATION BOARD ?. 0. 90X 710 FICA ?MCND. VIr~G~NIA 232' 8-710 K-8 oRUCc W HAYN~j JAMES `N Mii','t-ti:;^15 ;,gc;c'aNC E~ECG'w~ SEC=c-to~ M~MORANDLlM Date: April 3, 1997 To: Circuit Court Clerk Addressed CC: Shelby Marshall, President, Circuit Court Clerks' Ass ciaticn From: Bruce VJ. Haynes, Executive Secretary ~/' ~~~ RE Fax Machines The Compensation Board has approved ycur request for a fax machine. The maximum amount the Compensation Bcard can approve is 'he cost of ~e machine less the fiscal stressacter. if the machine costs more that S1500, then the Compensation Board will reimburse S1500, less the fiscal stress factor. The 5s~1 stress factor is unique to each city and county, and may be found on pace 67 of your operting manual. Example: 1 -The ax machine you plan to purchase cost S800. The rascal stress factor should be applied to this amount The Compensation Bcard will reimburse Sc68.40; your locality will pay the remaining S131.60. Locali Fax Mac"line Cast X Stress Factor = Amount Reimbursed Accomack Soo"00 83.55% 5668.40 Example: 2- The flax mac;~ine you plan to purchase cost 52000. The Compensation Bcard will fund a maximum of S1500, therefore the fiscal stress actor should be applied to this amount (51500),The Compensation Board '//ili i cl~Tibuii2 51253.25, year iccall j ' :'.i. pay ~ ° rr^2:~ ~{r1C 5~~.r.7 T 5 ~0 = 5~4~.: ~. Locality Fax f~tachine Cost Maximum Reimbursable X Stress Factcr = Amount Reimbursable Accamack S2000 S 1500 83.55% S 1,253.25 Example: 3- YOU aCDlled the 5`se5s ~aC:af t0 the cast of the ~aX ~ r~uestad the stressed amount Locality Stress ;~c;cr aeolied to the cost of'~he fax machine amount Reimbursable Acccmac;< Sc00 Sc00 - CVER - =~x ~2c-i 3r-,;~3s r ~ ~ ~ - ~ - _ T~'~:f4 ALi1'~ ~.^,1F~7" %Sli~'f l." d'1 ..~+"•Y~,` ._..- ^...-~.+.. } _ n~ M C[!~ . _ ti-..,. ... -. .. .. .n ' p ~ ~1 ~. ~.G~'S~ ~ _ ~. .'~ .{.y.;rAPPend1X 13 f . _ , .. ~ w. sao+ws. •u.r1....n4......v .w/_Mr.!.-s~.---~-~4L"p~i"/7'+ ~ ` ........ _ . » _: ..-. - .• -' e Reimbursement Profile for Equipment Acquisitions by Constitutional Officers, FY1996-97 . ~"`~ ~` - r -,:f , . --~. State ~ .._- S to - - . Reimbursement Reimbursement .:. - . _ :. . ~ Rate ~ Rate ~_ _,.- Locali FY1996-97 ~ Locality ~ FY1996-97 Accomack . .._ -" _ - -83.55% Powhatan County 62.7b% Coun .. _ .. Albemarle 62.63% Prince Edward o 80.86/0 ^ " Coun ~ - Coun Allegk~any 77.72% Prince George 71.19% Coun Coun Amelia County 75.96% Prince William 0 65.92 /o Amherst Coun 74.97% Pulaski County Appomattox Coun 81.01% Rappahannock Coun Arlington Coun 57.76% Richmond County Au sta Coun 69.04% Roanoke Coun Bath Coun 30.00% Rockbrid e Coun Bedford Coun 65.19% Rocldnsham Coin Bland Coun ~ 77.28% Russell Coun Botetourt ~ ~ 68.34% Scott County Brunswick I 82.68% I Shenandoah County Buchanan 86.88% Smyth County County 67 78.09% 56.95% 73.85% ,10 ~~o 71.37% ~ 1~'~ ! 78.48% 74.32% _ " 79.89% " 76.76% 75.64% 81.06%~.:_ _ - , ~:r ~.. ~~.-~ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 13TH DAY OF MAY 1997, ADOPTED THE FOLLOWING: RESOLUTION 051397-14.h REQUESTING ACCEPTANCE OF KELLINGTON COURT AND A PORTION OF BLOOMFIELD AVENUE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision treet Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Nickens Seconded By: None Required Yeas: Supervisors Eddy. Harrison, Minnix Nickens, Johnson Nays: None Absent: None A Copy Teste: i~• Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation 0 o U C I L U Q a O E ? M n C ~+ ~ m j N N ^ o H 3 U ~ A W H to W O C~ O 0 N Y •; ~ 7 ~ `o L ~ U E l6 ~ Z G1 ~ ~ N ~ N O t C s v; > VJ Z C U F. O h ~ M ~ ~ < U ~ ~ tf1 ~ N m ~ ~ U' C7 a a 0 ~ ~ r W Pq w a ~ ~ ~n ~ rn rn Z O ao N N ~ ~ o n N M z z 0 0 H H H H U U W W ~ ~ 3 ~ o $ 0 0 ~ ~ m m m m m m m ID ~ ~ ~ m ~ ~ a a° a a d i a ai n C Q ~ E V a c c 4/ ~ C ~ U ~ ~ ~ ~ 0 ~ ~ ~1 o CC Q~ ` ~ ~ y n ~ N m ~ m m m m m m d y ^ s ~ ~ 2 ¢ s FF FF FF a FF a ~ o FF b m .y ~ c a a c o S o m b c b c o c U lL F- d lL F- d lL F- d lL F CL lL H d LL H d LL H d m O O ~ U t c • `o a o S W H C7 ~ ~ ~ O a Z o a a P=1 ,y. ~ U' Z .- N f7 Q IA m n d O Z N Z W U H LL Z O a U LL r= W U ~~ 9 a C tie ~ ~ ~ `9. `a ` 13 5 Sh eat 16 a sa, 6 y nA~b a e,~ ~4~ ~ ~9 I ~ ~., .~ :~ _ i ~° $~hl o ~z ~~' ~ 46. M1 ,~ 8 0\ . ti M1 ~' ~ ~' 9 ~, r 4ti .~ n = IS tiro +~ a•h;/ 19 as _ / rs 6 SITMMERFIELD, SECTION 2 17„b~ -~~- -_-_- - -- 22/2 ' . '16~ ~ SUMMERFIELD, SECTION 3 22/B rib 9. ~ 15 ~- i 22/1 -QO ~ij, 2214 r4 {' r ti~ Q 22/9 ~ r~'o ' b 'sy ~ 212 `,° 13 'O~. ,p 12 u ' ,~~ 3 2221 ~ 'P, zoo - it ~_ e 9. ?248 a 1302 ° r~ I 'o~ ~~~,q a~ ~N' ear 3.42Ac I7JI ?~4 ~v~ +T °~ ~~ • ~ S „ 2241-~ aess j ~o-°a 7107 ' C•' 2717 8 :~.o~~ _ .,0 10 '; Jl O .~. J .Y ~, D ^ 13*4 ; ~ j L ~C ,c ~ zJ+r 3^ ro sG~ ~eeao V r.o of ; r 1 _ 7 .~o. ' .9 _. PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Bloomfield Avenue - From the intersection with Summerfield Drive to the intersection with Kellington Court. 2) Kellington Court - From the intersection with Bloomfield Avenue to its cul-de-sac. LENGTH: (1) 0.13 MILES (2) 0.03 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET ROADWAY WIDTH: (1) 30 FEET (2) 30 FEET SERVICE: (1) 15 HOMES (2) 4 HOMES ROANOKE COUNTY ENGINEERING & , INSPECTIONS DEPARTMENT SUMMERFIELD, SECTION 2 SUMMERFEILD, SECTION 3 y , , ITEM NUMBER .. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Acceptance of Kellington Court and a portion of Bloomfield Avenue into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: ~yvywr SUMMARY OF INFORMATION: Fralin and Waldron, Inc., the developer for Summerfield, Section 2 and 3, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.03 miles of Kellington Court, from the intersection of Bloomfield Avenue to its cul-de-sac, 0.13 miles of Bloomfield Avenue, from the intersection of Summerfield Drive, to the intersection of Kellington Court. Roanoke County staff has inspected this road with representatives of the Virginia Department of Transportation and find the road is acceptable. FISCAL IMPACT: No County funding is required. RECOMMENDATIONS: Roanoke County staff recommends that the Board Approve a resolution to VDOT requesting that they accept Kellington Court and a portion of Bloomfield Avenue into the Secondary Road System. 1 SUBMITTED BY: '~ ~~,~ u^-. Arnold Covey, Director of Engineering & Inspections ACTION Approved () Motion by:_ Denied ( ) Received ( ) Referred To APPROVED BY: Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy _ _ Harrison _ _ Johnson Minnix Nickens 2 r K-9 The Board of Supervisors of Roanoke County, in regular meeting on the 13th day of May, 1997, adopted the following: RESOLUTION REQUESTING ACCEPTANCE OF KELLINGTON COURT AND A PORTION OF BLOOMFIELD AVENUE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of--way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: _ Yeas: Nays: A Copy Teste: Mary Allen, Clerk Roanoke County Board of Supervisors c: Arnold Covey, Engineering and Inspections Virginia Department of Transportation File c m E L U M Q 3 L d w N i a O d ~ t E `~ 2 M O .. c _T 0 N N ~ O H Q ~ U d e cWn N ~ O ^ ~ Q O ~~ W a` H ' N ~ o W Q ~I N C ]+ Q ~ O N II^^ Y •~ V/ 0 0 0 t ~ E Q < Z M >_ N ~ N O C s ~; > s z ~ ;> o ~ ~~ ~~ J m ~ M ~ v ~ O U O O ~n ~ m N a ~ ~ a.~ a O ~ ~ r P~ P~1 a w ~ ~ ~n ~ rn rn ~ ~ z o co 7 N N ~ ~ o n N M z z 0 0 H H H H U U W W ~ cn 3 o ~ 0 0 Q ~ in ~r1 m m m o o a ai a o o a a a a a a a a a a ai H a a A ~ ~ m Vi .~ V ~ O O ~ O O ~ ~I H C O 0 ~ O C N U i.~ ~ ~ F N ~ ~ U ~~3! ~ ~ b r l °7 ~ ~+ N ~ I ~ ~ ~ m m m U o a ~ o 0 0 0 0 ~ C d ~ ~ H o ~[iT~ ~ ~ ~ ~ ~ ~ ~ fi F t-~ Q FF Q ~ CL E 2 d FF Q E E Q O F Q E '- n ~ a ~ d a O O O d O G a ~ O ~ a ~ U IL F- d LL H a LL /- d lL r a LL H d lL F- d LL 1- d m H 'm • f~ 3 ~ D O U L c Q Z O a ~ L b N ~ H C7 ~ w '~ z ~ ~ o a Z o a 4 ~ x Q Z ~ N C7 Q N m n N d O Z Z W 2 F I LL Z O 6 U LL H Q W U ~~ 9 >~ G K-~' NORTH ~~ ~~ ~ 46 u , ~ tih / 19 ~ r~ 6 ~ Ab /r b'~ n c ee '~ ~m s. a,~ ~4 `9 I ~ '~i~ o ~°% $`olp SUMMERFIELD, SECTION 2 7 s ~~ • ` b M1;P 8 C` 7v, ' ~' e ° ~•2z/2 , 16 ~ SLTMMERFIELD, SECTION 3 9 0, r ~ tR ee 2218 qb ti 112/3 °o~' 22N T~ ~ o• /~ a, w b / ,'' 2 zz/s /: f ,+° g zzz3 3 '', 240 ., 12 : it °. ~' s. 2248 2102 ° ~ 1 s +~+ •~~ s~ ~ ssu 3.42Ac '~ ~ 4 ~, IIJ/ j ~ ~~ ~T e~ '~ ' .'` 3. J ,es, ,~'~ 2JO7 224J n..,. ,I,.~ (~,J° 22J7 g zl.o~~ c o IQ '; y n ~ ~ ~ 2344 : ~ c : 234/ O ~ ,S`- /O , O' ' eO sGA 1,6 TO~f ; ~ 11001 ~~ >~.n 1 I y + IT n. ~9_ PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Bloomfield Avenue - From the intersection with Summerfield Drive to the intersection with Kellington Court. 2) Kellington Court - From the intersection with Bloomfield Avenue to its cul-de-sac. LENGTH: (1) 0.13 MILES (2) 0.03 MILES RIGHT OF WAY: (1) 50 FEET (2) 50 FEET ROADWAY WIDTH: (1) 30 FEET (2) 30 FEET SERVICE: (1) 15 HOMES (2) 4 HOMES ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT SLTMMERFIELD, SECTION 2 SLTMMERFEILD, SECTION 3 ~ /_ THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 13TH DAY OF MAY 1997, ADOPTED THE FOLLOWING: RESOLUTION 051397-14.i REQUESTING ACCEPTANCE OF A PORTION OF WARWOOD DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM. WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision treet Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Nickens Seconded By: None Required Yeas: Supervisors Eddy. Harrison, Minnix. Nickens. Johnson Nays: None Absent: one A Copy Teste: ~. Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT BEAR RIDGE, SECTION 2 ~~ ti s C m E L U lC ~1 Q d 0 a l d O d ~ s E "" 2 O .,., c N ~ = m O y ^ C~ Q ~ c ~ a ~ F N ~ Lz O ~ U O a ~ N O F- Q ~ CY ~ ~ a ~ a Q ~ O ll. ~ ,vi N ~ .II Z O ~ o 0 t ~ Q U ~ Q ~ Z M >_ .ter N ~ D O ~ ~ Q V; Q x ~ o z U w O n ~ C m C C O -~ ~ ~ o < U 0 1 O r g z a n 3 o ~ M M '~ m m m m m 5i ai a° a° a° a° a° i n°. b C a ~ v v a ~ ~ ~ ~ ~ ~ ~ N .c ~p U C1 ~ ~ ~ 8i ~ ~ 8 ~ U ^ 0 0 0 0 0 0" ~ ~ ~i b ~ ~ ~ < N ~ ~ S b ~n Z y ~ ~ ~ ' b ~ m ~ m O m O m O m ~ m ~ ai ~ m c ~ ~ ~ ~ ~ d E ~ H b ZS b $ ~ ~ b `o ~ m m Q ~ }C~ 2 E 7C~ ¢ XC Q ~ kC ft ~ Q .n ~ ~ O ` O O ~ O a C ~ ` O 4 O E LL F- Q, l L F- d IL ~ d lL F a lL F- d LL f- d LL 1- d % O D 3 W `o ^~ L rn 'C O b Q N t 3 3 ~ C7 O ~ Z ~ N L7 Q Iq f0 f~ ~ d O Z m c V C ~ E z ~ W ~ ~ S ro < $ ~ O H L LL G ~ E 2 n O c r ~ U `' LL }- U W "~ U L a H H ~' •a~ i ITEM NUMBER "" ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Acceptance of a portion of Warwood Drive into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: L D Q~ ~'C SUMMARY OF INFORMATION: K-W Builders, Inc. and Dianne Hodges O'Brien, the developers of Bear Ridge, Section 2, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.08 miles of Warwood Drive, from the end of Virginia State Route 1336, Warwood Drive, to its northwest cul-de-sac. Roanoke County staff has inspected this road with representatives of the Virginia Department of Transportation and find the road is acceptable. FISCAL IMPACT: No County funding is required. RECOMMENDATIONS: Roanoke County staff recommends that the Board approve a resolution to VDOT requesting that they accept a portion of Warwood Drive into the Secondary Road System. 1 BY: APPROVED BY: ~ ~'""" Arnold Covey; Director Engineering & Inspectic Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied () Eddy Received () Harrison Referred Johnson To Minnix Nickens VOTE No Yes Abs 2 K-i a The Board of Supervisors of Roanoke County, in regular meeting on the 13th day of May, 1997, adopted the following: RESOLUTION REQUESTING ACCEPTANCE OF A PORTION OF WARWOOD DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestrictedright-of--way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote A Copy Teste: Moved By: Seconded By: Yeas: Nays: Mary Allen, Clerk Roanoke County Board of Supervisors c: Arnold Covey, Director, Engineering and Inspections Virginia Department of Transportation File ~~~~ NORTH /; •4 ~.• ' b 14 7 4 J •r- g 7 2. ~ ' 3655 ' 7 ~ r ' S 4760 rb 42 5 ~ S ,• 13 •~33 ~, ~ J551 , ° ~b ,~ 3661 3682 8 J O $ 6! 1 , ~' ~ $ ~ w • 4 d 1+°~~ I? 63~ • 4 •6 y633 , '3616 , ~ ~ • 9 ~ ~ ~ pe a 77 ~~ g 3 3670 G 3661 ~ e 1776 s* . • CEO $ ,~ $ O O 4 q 9 ~ ~f1 i3 '~• ~ 36 ? 3667 i p 10 • - +rB6 26 ~. 44 r ,~? • 366 LO, s $ 1 N62 ,~ g J6•? d 1 ~~C b ~ a, .~ za`• 'P fi ~ i ~ 2 ~ • J531 + 9 3637 ~ , - 45 ° Ct ' •s, eo J der ~ 6807 , aJ ,,• • 67t w~ b n 3 Y i e° b `NJ r P 9 ' r ~ '~e se _ 11 a¢' I60~ m 3 ~ °s , 9 ~~~ ie . s ~ 38 r J s + , 61 i~ i +• 'S ~ 1; I t o 1621 II 46 - 152 °J, 8 ~i r tr, 7 s~ ~ s P g ~i 4 q zv.zs ~ " •j ~ 1 ~ ~ ~ ~e 4 ~ s5zo - 7 y~2q 0 36/7 7 = .az - , ~ JSlO b 1611 6 tea.' S~~1 . ~ti ~ pt~ /7 ~ ~ i~ 1507 , f ~•y ~ Z.7.H 7 ~ NJ.71 9{ i 12 1522 ' s ~~~ i O~, v .n~ '•~ _ ,., _ ` ~ '~ .: ~°° Q 150. . ' • PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Warwood Drive - from the end of Va. State Route 1336 (Warwood Drive) to its cul-de-sac. LENGTH: 0.08 MILES RIGHT OF WAY: 50 FEET ROADWAY WIDTH: 30 FEET SERVICE: 3 HOMES ROANOKE COUNTY ENGINEERING & , INSPECTIONS DEPARTMENT BEAR RIDGE, SECTION 2 ~?/ s C m t U l~ Q 0 V d N QI t w w N C O r Q O a Z 0 I O O E 2 n c m N ^ ~ C a ~ ~ E ~ ~ ~ v ~ ~ O I- v a ® z Cm C O N O ~ C ~ O ~ La ~ lQ ~+ < Z t+; i_ N ~ O Q < v, > c .~i ~ ~ D <. Z U .. O n ~ g ~ m ~~ o0 o 00 0 ~~ < U 0 0 O r Z e _ i n 2 ~ O M M 1 m a° m a m a° m a° C1 a CI a m i d A o a ~ ~ a 3 M ~ ~ ~ r ~ ~ .I, ~+ ~ O o o ZS a < ~ (~~ Cf] ~ N \ ~ b m ~ ~ m m m m m m ~ Z, n U ~+ ~ ZZZ,,, O O ~ O O ~ ~ d O C F' 8 ZS U ~ 5 UU N ~ ~ ~ tV1 N E d `o > L O r Q a ~ ~ Q r Q Q a ~ ~ 'Q' r Q d a ~ ~ Q r Q d a ~ ~ O r Q a ~ ~ O r 4 a ~ ti '~' r Q Q a .y ~ ~ x m 4 O O1 N H Ci: Q '~ `o m o O ~ R'. ~i 3 o b ~ Z ~ a c~ a v~ m n 'ri d 0 Z 2 2 < r LL Q Z O H U LL Q W U ~.. ~ ~~ a .:. A-051397-14.j ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Donation of a New Public Access Trail and Greenway Easement from Cresthill Drive to Garst Mill Park by James O. Roberson to the Board of Supervisors of Roanoke County and Authorization to Execute Necessary Documents COUNTY ADMINISTRATOR'S COMMENTS: ~~~~ SUMMARY OF INFORMATION: This consent agenda item involves the donation of a new public access trail and greenway easement to the Board of Supervisors for public access purposes from Cresthill Drive to Garst Mill Park in the Windsor Hills Magisterial District of the County of Roanoke: (a) Donation of a new public access trail and greenway easement, consisting of 60,567 square feet, from James O. Roberson (Deed Book 1293, page 623) (Tax Map No. 76.12-2-69) shown and designated as "NEW PUBLIC ACCESS TRAIL AND GREENWAY EASEMENT" on a plat prepared by TPP&S, Engineers-Surveyors-Planners, dated May 14, 1996, a copy of which is attached hereto. (b) Authorize the County Administrator or his designee to execute such documents as may be necessary to accomplish this transaction, including applying to the Commonwealth of Virginia Department of Transportation for a land use permit. The location and dimensions of this property have been reviewed and approved by County staff. K-N STAFF RECOMMENDATION: Staff recommends acceptance of the easement and authorization for County Administrator to execute the necessary documents. Respectfully submitted, Paul M. Mahoney County Attorney ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Abs. Denied ( ) approve Eddy ,~ Received ( ) Harrison ~ Referred ( ) Johnson ~- To ( ) Minnix ~- Nickens ,~ cc: File Paul M. Mahoney, County Attorney Pete Haislip, Director, Parks & Recreation Arnold Covey, Director, Engineering & Inspections CREST HILL BLOCK 13 SECTION 3 LOT 18 Z P.B. 4, PG. 50 100 YEAR FEMA rn~d LOT 17 FLOODWAY LOT o o ~ +~j1 I --I-19 ~' , ~ J N 72'19'00" M LOT ~ 30.00' ~ W Oj O ~\~~+ 30 O N 07 N 178 0p,0" E 6 Y 0'Op" ~ O N ~ ~.\, ~ ~ 2 2 16' S ~ °° ~ w. ~_ ~ ~ p '20 ~ '~ 10 05152" W N a;,u'"°~° ~ S r -'' 329. 11 .r EXISTING 20' SANITARY 83 ~ , O9 ~'' SEWER AND PUBIJC ACCESS ~ ~ Q f S 11'39'24" E TRA1t~ D.B. 1477, PG. 1566 \., ~ .~ ~ ~ ~ 12 100.00' 100 YEAR FEMA-f ~ ----~-+ Q '~ FLOOD PLAIN ~ S 01'39'24" E ~ ~ 2 13 so.oo NEW PUBUC ACCESS S 61'39'24" E I ~ 14 40.00' TRAIL AND GREENWAY 3 Ic EASEMENT 60,567 SQ. FT. N Q, / N S 28'20'36" W BOUNDED BY CORNERS °°.~ n ~ 28.44' 1 THRU 14 TO 1 ~~ ~ z 1 ~ CURVE "A" PROPERTY OF R = sz 223 JAMES 0. R08ERSON of ~~,~~ ~ CH = N 6 22i 810" W T D.BN01293,~1PG.0623 9 ~-~~~g ?PG• ... 1 00' NOTES: ,~'1+Tx OF p 1. THIS PLAT WAS PREPARED WITHOUT BENEFIT OF A TITLE 'r REPORT AND IS SUBJECT THERETO. THEREFORE, THERE MAY ~~ ~G'x EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. ~ ~ FRANK B. c~u.DwEU, w a 2. METES AND BOUNDS DESCRIPTIONS SHOWN HEREON REPRESENT No. 1335 A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION. THIS SURVEY DOES NOT REFLECT A COMPLETE AND ACCURATE BOUNDARY SURVEY OF THE SUBJECT PROPERTIES. ~ ~~ SURVEY FOR COUNTY OF ROANOKE, PARKS AND RECREATION DEPARTMENT SHOWING A NEW PUBLIC ACCESS TRAIL AND GREENWAY EASEMENT BEING CONVEYED BY JAMES 0. ROBERSON WINDSOR HILLS MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA TPP&S T. P. PARIS3rR & SON EN OINEER3 818 BOUletll'd SURVEYORS POlt OfBoe BOZ 3B PLANNERS 9elem, V1r~inla 24163 /( A-051397-14.k ACTION NO. _ ITEM NO. ~ r- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Donation of a sanitary sewer easement from the Trustees of Saint John Evangelical Lutheran Church, and conveyance of easement rights by John A. Moses, to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for a sanitary sewer easement across the property of Saint John Evangelical Lutheran Church in the Cave Spring Magisterial District of the County of Roanoke: a) Donation of a sanitary sewer easement, 15 feet in width, from the Trustees of Saint John Evangelical Lutheran Church (Tax Map No. 86.08-3-29), partially shown and designated as "EXISTING 15' SANITARY SEWER EASEMENT" and "NEW 15' SAN. SEWER ESMT." on a plat prepared by Jack G. Bess, Certified Land Surveyor, dated January 31, 1997, and partially shown and designated as "PRIVATE 15' WATER & SANITARY SEWER EASEMENT TO NEW LOT 2" on a Plat of Resubdivision of the Property of William T. Bowman, et al, dated January 16, 1990, and recorded in the Roanoke County Circuit Court Clerk's Office in Plat Book 12, page 112, copies of which are attached hereto. John A. Moses, owner of a tract of land designated as Roanoke County Tax Map No. 86.08-3-28, was previouslygranted anon-exclusive sewer easement by the Trustees of Saint John Evangelical Lutheran Church for the benefit of his property. Mr. Moses has conveyed his easement rights, along with all right, title and interest which he may have to the sewer line previously constructed in said easement, to the Board of Supervisors. k-~ ~ The location and dimensions of this easement have been reviewed and approved by the Counts engineering and utility staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. Respectfully submitted, 1 Vickie L. Huffm Assistant County Attorney Approved (x) Denied ( ) Received ( ) Ref erred ( ) To ( ) ACTION Motion by: Harry C. Nickens to approve cc: File Vickie L. Huffman, Assistant County Gary Robertson, Director, Utility Arnold Covey, Director, Engineering VOTE No Yes Abs. Eddy ~_ Harrison ~_ Johnson _~ Minnix ~_ Nickens ~. Attorney & Inspections liX1iIi3IT "A" ITS 6~ P ~ / 12 PROPERTY OF / Pg ST. JOHN EVAIJGELICAL LU TiIERA)•1 GFIURCFI ?S/ ~ ~s / ~ OF LoT 1, S.oq Ac. ' l . / ° / I~IP TAX No.8Cn.08-3-29 E.X IS71 NG 15 ~ ~~~L ~ ~ \ ~ R I~ / ~ a ~ SAUITARY ~~~a ` SEWER \y/ EASEMEU-r ~~Q/f EXISTING ~S9"~ P 8.12,PU. 112 ~~g~3d~~ 4" PIPE ~ x~ ~' \ °~o ~ / ~~ SEWER ' ~a ~~ I ~ tia~,~ ti ` CLEAN oUr ~ e _f N ~ ,~ ~ O1 "~ ro ~' ~ JO~IU A• MOSES LOT 2 f ~ ~I 1 EXisl-iNG I I '~ G"PIPE o ~ ~ ~ ~ m TAX No. 8C°.o8-3-28 r,OS~_. (nI wl I ~EW ~S.~AU. u TO m 0.35 ACRE o.a ~ ~I PI1~~ c~e~ ~ EWER-EsMT ~ . ~ ~ I I \r.t int. OL nrn t.~N - •LI.-IE 55 Fftor~ GEU TE2 Bonn ~ ~ cl I ,p ~1 I I~l 11.5' Z.5 { -O d ~ I ui I ~' CLEAN oU7 140 • oo' Piu ,~_ ~ I J `~ -l~ - MERRI MAN ROAD F~- (VA. SEC. RTE. No. G13 v 30' R/W z ~ ir.a'~ -N - - -~--- - LEGAL REFERENCE P.B. 12 , PG.i IZ SURVEY FOR ;N~A~rH 4c L JACK G. BESS ~~EY ERTIFICATE No. ~ 1070 ~,~ ,~ P ~~_ l ANO 9J ROANOKE CoU1.l7`C I.~OARD OF SUPERYISOR.S SNOWING, A 15' SAI~ITARY SEWER EASEMENT BEING CONVEYEp g`! ST. JONT.I EVANGELICAL LUTNERAI,1 CFIURC!-l A1.10 JoNN A. MOSES CAVE SPRING MAGISTERIAL. DISTRICT '~c ROANOKE C o UNTY Vt RG~- t~ I A 0~'~ SCALE I"= 30' JANUARY 31, 199-1 BY '• JACK G. BESS CERTIFIED LAND SURVEYOR /c- ~ ~ - re ..,. r ; P 6. ~=~. _ PG. '~ '. ~~_ Poh~~,bp6 P~p~6 701 n~ ~- /~OF~~Oj ~2 ~ z EXIST. l.P, rJ ~''~ l' ply"' Gl~ ~_ (VA. SEG. Fr .6t µE0. E ~ `- ~ 3 ~\ 55'v q C /BB• G6' /Yy 37ti 26; ZA F3 M ~ of (,iNF ~ R A C /~ /'AP60 °3If- 8= , _~~\66,/B 9TRff=e. 06 b \ 2 y t40. pp. ~~= L~ \~T ~ 3 28 ym ~~ 3 --_-_- \ ;1;~ ~~ 0.35 AG. P!' , ---- ~y I ~ P:~:Y GDT Sg~ :~ REM.PROP.OF W1LLlAM T.08WMaN ° GRAVEL ~, ~~Z~ ~K "' n.9.7rs PG. 2a l~`~` TAd ' 06.08. 3 - 19 Ay,~,` ~.,, hL,1/ , ~ CEGl6 a. hfARTlN +~ `/4'f '~ ~-' ' ~' > NANNAN W. MaR1lN a 32Z Pa, G'1; ~~ ~,~ ~?s~B Y D.7. 430 PG. 37B 0~ </~) 1~'~Gt ;'~ry4a / ~/ (v'X (Z' 't ~0 y,~',~ ~h METAL t;WCnrNG ~ Ex(SiI,P. FyES(OE ~JI"~ !F~ 4 f~F 6oG `AT~Ord MAp NO SCALE PROPERTY TO BE COtJVEYED TG ST. JOHN'S LUTHERAN CHURCH BY bJILLIhM T. B'v'vh~1AN CORNER 6F_ARI17G DIST. 1-2 S 32°28'21" W 52.22' 2-2A S 39`38'13" pl 168.26' 2A~2g N 56°39'46" W I 96.59' 29 ~1 N 59°17'21" .: 266.15' TOTAL ACREAGE - 0.28 ACRE 1 i ; "" i ti ~ / EXtet, i i /~ r.P. ~ ~ ~ `J ~ iro l CIIUCtiN r" .n. i ~' o rl I~Ie N `~~ .v - y s SV. v~ 1 h i /d, O J ~ ; ~ KG. PIPE t .~--~_Z~fy, ~ ,- -~~ I , ice`.. 2~9 ,;~ . I~ ,\ _~ - -------------f~ y~ // 7 \ ~ ~--- - - - - `~ A.9. 1075 P~. Z7b7 - - - - - - - - - -- 4, ~ / .., ~ ~? ~ ° `o -I Q it-~ ~ 49 Q c' o ---- ev~ Sz/o 3gZ~~` o O jo PJ. 26'40'15"E. IOB.l3' N. Z9'3Z'OG"E, 100.00' - 68.06' 9 ._.N.53°4b'39'W R1/~A/,I~ 13 jZ ` N. 32'Sl'42"E, 28.12' AGtuac HU 1~U ~~ /0%01' -N 33'30'Z9"E. (Z0.1 liEEnJ (RlW VARIES) (~ 7. RUUTE ~ Z?~ PLAT SHObVING RESUBDIVISIGN m FL""' OF THE PROPERTY OF tiYILLIAlVi T. BO ~1~I~iAN & TRUSTEES OF ST JOHN EVANGELICAL LUTHERAN CHURCH CREAANG NEiY LOT 1 (5.69 AC.) & ~"~''~'~' NEST LOT 2 (0.35 AC.) ~° ~~: o VINCEiJTK ~1 SITUATED ALONG ~'/ LU 9Sp > E"~o U.S. ROUTE 221 ~HRAMHLETON AVENUE) 14238 ~ g CAVE SPRING hIAGISTERIAL DISTRICT g`4~YbSUflY~{~4 ROANOKE COUNTY, VIRGINIA SCALE: 1" = 50~ DATE: 16 JANUARY 1990 LUMSBEN ASSOCIATES, P.C. ENGINEEP.S -SURVEYORS - PLANNE^5 ROANOKE. VIRGINIA +r 00-46 6!lEET 2 OF ' ~ ~PB. a~PG. ~1~_ ~~ ~ r -, A-051397-14.1 1 ACTION NO. ITEM NO. ~~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Request to the Planning Commission to evaluate the Zoning Ordinance as it relates to restrictions on front yard fences. COTnamv ADMINISTRATOR'S COMMENTS: - ~x ~ ego --- ----- Recently a Roanoke County property owner has installed a plywood fence in the front yard of their property. Neighborhood residents have expressed concern to the staff that the materials and design of the fence are inappropriate for the neighborhood. Currently, the zoning ordinance restricts the height and location of front yard fences, but does not contain provisions guiding the materials or design of such structures. Mr Eddy has requested that the Planning Commission look at our current fence provisions to determine if a code amendment addressing fence materials and aesthetics is legal and justified. Staff recommends as follows: 1. That this item be referred to the Planning Commission for study and report to the Board. r v • Respectfully Submitted, ~- _~ ~ ~ Terrance ~,: H gton, AICP Directo~`~of Planning and Zoning Approved, 7 ~~ I' 2 ~~~~'~ Elmer C. Hodg County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Abs. Denied ( ) approve Eddy ~ Received ( ) Harrison x Referred ( ) Johnson ~ To ( ) Minnix ~ Nickens x cc: File Terrance L. Harrington, Director, Planning & Zoning ~-l GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Beginning Balance at July 1, 1996 (unaudited) $7,176,332 7.92% Add to Fund Balance from 1995-96 operations 1,440,559 Revised beginning balance at July 1, 1996 (audited) 8,616,891 Oct 8,1996 Public -Private Partnership (250,000) Nov 19,1996 Valley Gateway Project (599,250) Jan 28, 1997 Kroger Project (460,083) Jan 28, 1997 Kroger Project - IDA (450,000) Feb 11, 1997 Year 2000 - 2 positions (31,850) March 11, 1997 Glenn -Mary property -Option and site analysis (80,000) Apri122, 1997 Republican Primary election (18,040) Balance at May 13, 1997 $6,727,668 7.43% Changes below this line are for information and planning purposes only. Balance from above $6,727,668 Recommended increase in 1996-97 budgeted revenues based upon 6 month review 3,355,509 Reserve for R.R. Donnelly - Phase II (730,700) Reserve for Valley Gateway sewer extension (150,000) Potential Liability (400,000) $8,802,477 9.72% Note: On December 18, 1990, the Board of Supervisors adopted a goal staxement to mamram ine General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1996-97 General Fund Revenues $90,565,107 6.25% of General Fund Revenues $5,660,319 Respectfully Submitted, ~~ ~.~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Gen96.WK4 iv ~' CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1996 (unaudited) $648,413.00 (Includes final payment from City of Salem which was received in June 1996) Sale of surplus equipment during 1995-96 46,093.00 Amount added from 1995-96 operations per rollover policy 368,480.00 Revised beginning balance at July 1, 1996 (audited) 1,062,986.00 January 14, 1997 Revised rollover amount 50,057.00 Balance at May 13, 1997 $1,113,043.00 Respectfully Submitted, ~ ~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap96.WK4 ~v-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIIZGINIA Amount From 1996-97 Original Budget $305,313.00 August 27, 1996 Public-Private Partnership (105,220.00 October 22, 1996 County share of Sheriffpositions (11,842.00 October 22, 1996 Outside legal counsel for Sheriff (20,000.00 November 19, 1996 Environmental testing at Courthouse (14,015.45 December 17, 1996 Urban Partnership membership (5,000.00 January 14, 1997 Travel Assistance Grant Program (2,500.00 January 28, 1997 Masterplan for SW County Park (12,000.00 March 25, 1997 Citizen Satisfaction Survey (8,500.00 Balance at May 13, 1997 $126,235.55 Respectfully Submitted, ,~,~~, ~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Board96. WK4 r ACTION # ~, ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEM: Accounts Paid -March 1997 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: Payroll: 3/7/97 $648,756.21 3/21/97 640,246.31 $2,877,554.56 1,289,002.52 $4,166,557.08 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: Elmer C. Hodge County Administrator • • • N-Y Approved () Motion by No Yes Abs Denied () Eddy Received () Harrison Referred () Johnson To () Minnix Nickens ACTION NO. ITEM NUMBER "~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 1997 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of April 30, 1997. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: CRAIGIE SIGNET WHEAT 1ST CERTIFICATE OF DEPOSITS: SOUTHWEST VIRGINIA SAVINGS 8~ LOAN COMMERICAL PAPER: CRESTAR PAINE-WEBBER SUN TRUST LOCAL GOVT INVESTMENT POOL: GENERAL FUND RESOURCE AUTHORITY REPURCHASE AGREEMENT: FIRST VIRGINIA CASH INVESTMENTS: CENTRAL FIDELITY COMMONWEALTH (8 W1ST) COMMONWEALTH (RES. AUTH.) TOTAL STAFF RECOMMENDATI N: Respectful) Submitted b :' ~ X11 ~. e C. Anderson County Treasurer ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To () 993,010.56 2,958,876.41 1,717,108.61 5,668,995.58 100 , 000.00 100 , 000.00 1,976,985.00 2,972,736.12 991,740.00 5,941,461.12 8,941,078.24 1,608,669.95 10,549,748.19 4,120,000.00 4,120,000.00 1,000,000.00 2,049,429.73 5,142,363.54 8,191,793.27 34,571,998.16 Approved y: Elmer .Hodge County Administrator Eddy Harrison Johnson Minnix Nickens VOTE No Yes Abs J L m O O U C -~--~ C U y~ O O O O O O O O ~ M ~ N ~ O ~ ~ ~ d ' N N CO O M ~' N+' ~ ~ ~~ ~ N 0 00 0 O~~ ~ r r N ~ ~ M ~ ~ J ~ ti~ N ti ~~~ 0 0 0 0 X 0 0 L' L ~ ~ N VI L L J ~-~}~~ ~}} ~ N O L f ~ L n O p X 0 0 ~~ OI~MMO M M~tiO M N •- O 0 0 Ln N O 00 Op M M CO tt ~ _~ OO~C0O O NOtn OO O ~ O ~ O W N CO O ' ' ~ Ln LC) tL') tf') (O +~ ~ m~~' O CO tf ) ~ O aO~MNN O I~ ~ r- O ~M~ O O N ~ O ~ M N C4 ~ 00 O N O ~ O N O 00 00 CO 00 00~1~0 N OI~O Op O ~ ~ O 00 ~ O O ~ O CO O CO r- C ~ O 0~~00O O f~CflN ~ lL") 'gip O ~~00~0 N ~MO tn 00 J N N O M N ~ O N O ~-- N Q Q ~ ~ N 00 ~ ~ M r r .-. U U O - _ ~ N N O N (04 ~ ~ ~ m d a N C ~ ~ _ C N C C a p t y O N Q N ~ Q Q ~ ~ ' ' ~ t ~ ~ V N m W~ ~~ W W ca O c ~ ~-~ c c r ~ a~ ~ a~ ~ a~ a~ L~~~ ~O~E C(~ d ~ ~ ~ N~ J vOi rnrn d ~ ~ ~ as ~ 00 c c f/~ N N ~ .- ~ L (6 (aN C C ~ ~ J O O N >+ Q W O m~ >, A ~J ~ ~ 0 U ~ ~ ~ C Q ~ N ~ O C C ~ ~WLLW~ O O W U NM W ~- ~o Q M O 0 O AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 1997 RESOLUTION 051397-15 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session ~F ROANp~.~ ~ ~~ A 2 ~ J a2 7838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 June 26, 1997 Mr. and Ms. Russ Ottaway 7730 Old Mill Forest Drive Roanoke, VA 24018 Dear Mr, and Mrs. Ottaway: BRENDA J. HOLTON DEPUTY CLERK This is to inform you that on May 13, 1997, the Board of Supervisors considered your claim against the County in the amount of $275,000 for the alleged improper and negligent building inspection. By Action No. 051397-9, the Board of Supervisors denied you claim. I apologize for the delay in informing you. I thought another department was contacting you and they thought my office was contacting you. I regret any inconvenience this may have caused. Sincerely, -~-9d ~ Q e-c_C.~.~ Mary H. Allen, CMC Clerk to the Board CC: Paul Mahoney, County Attorney ® Recyd~ py~ O~ ROANp~~ 6 ti ~ ~ ~ ~ ~ `.+`-:i 7838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 May 16, 1997 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL OISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Dr. Michael Nevling Colonial Presbyterian Church 3550 Poplar Drive, SW Roanoke, VA 24018 Dear Dr. Nevling: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, May 13, 1997. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. With kin~srf ~gards, ob L. hnson, Chairman County Board of Supervisors C~a~tx~#~ ~~ ~~~xt~~e ® Recycled Paper Printed by Mary Allen / ADMO1 '5/05/97 10:39am --------------------------------------- From: Mary Allen / ADMO1 To: Gang_of_forty* Group Subject: fwd: AGENDA STAFF MEETING --------------------------------------- ===NOTE====------=====5/05/97=10:27am== Reminder - after a week off, there is agenda staff meeting this afternoon at 3 p.m. in the BOS Conference Room. If you have an agenda item on the 5/13 agenda, please plan to attend. Also, let me know what the title is prior to this afternoon's meeting so I can add to the agenda draft. Thanks. Mary Fwd=by:=Joe=Sgroi=/=A=5/05/97=10:37am== Fwd to: Mary Allen / ADMO1 ....................................... I will be there with the classification plan as it is incorporated in the budget. Thanks. Page: 1 ROANOKE VALLEY PRESERVATION FOUNDATION ~~~~ OFFICERS Rusty Pritchett, President D. Kent Chrisman, Pres. Elect Evelyn S. Lander, Secretary Helen Roberts Hill, Treasurer TRUSTEES Michael B. Barber Evelyn D. Bethel Nancy K. Carson Victoria Coogan Dr: Rupert Cutler Perry R. Downing Whitney Feldmann Robert K. France John D. Fulton, Jr. Leslie Giles Al Holland, Sr. Dr. Deedie Kagey George Kegley Mary Beth La}~:~an Brenda McDaniel Dr. Mark F. Miller Jcey Moldenhauer Dr. Warren L. Moorman Dr. Norma Jean Peters Darlene Richardson J. David Robbins June V. Shapiro William F. Trinkle Joyce W. Waugh Jim Woltz P. O. BOX 1558 ROANOKE, VIItGINIA 24007 Apri122, 1997 Ms. Mary H. Allen Clerk of the Board of Supervisors County of Roanoke P. O. Box 29800 Roanoke, VA 24018 Dear Ms. Allen: In the annual emphasis on preservation activities, National Preservation Week will be observed May 11-17 and Virginia Heritage Tourism Weeks has expanded into the month-long "Celebrate Virginia" cultural tourism program, now extending through the entire month of May. This joint program of the National Trust for Historic Preservation and the Department of Historic Resources and Tourism will focus attention on state and local history and on the economic benefits of historic sites visitation. The Roanoke Regional Preservation Office, the Roanoke Valley Preservation Foundation and the Roanoke Valley Convention and Visitors Bureau and local preservation organizations will join in the commemoration of heritage tourism in our community. The theme of National Preservation Week is "Preservation Begins at Home." This is a time when we recognize the cultural and economic benefits of saving and enhancing the buildings in which we live and work and to celebrate the history of and promote visitation to our own hometown community. On behalf of the Regional Preservation Office and The Preservation Foundation, I ask for the opportunity to appear on the Board's agenda on May 13 at 3:00 PM. We would also request a proclamation by Roanoke County for Virginia Heritage Tourism Weeks. A sample proclamation is enclosed and we would like to receive the proclamation at the May 13 Board of supervisors meeting. Dr. John Kern, Director of the Preservation Office, and Ms. Joyce Waugh would like to present a Certificate of Recognition for a local preservation effort and booklets for each Council member published by the Preservation Alliance of Virginia on the impact of preservation on jobs, business, and community. In addition, the Preservation Foundation will announce an Annual Valley Award for Governmental Excellence in Preservation.. Thank you for your assistance. Sincerely, ., / ~OL1~tNV Whitney .Feldmann, Chair Governmental Relations Committee cc: Dr. John Kern Ms Joyce Waugh MEMO - 4/29/97 To: Elmer Hodge From: Lee B. Eddy ._.. Subject: Zoning Ordinance re Fences in R-1 Areas Last night .Paul Mahoney, Terry Harrington and I met with approximately 75 residents of the Sugar Loaf Farms subdivision at the Headquarters Library on Rt. 419. These residents are concerned about a front-yard fence made of 4'x8' sheets of unpainted plywood on which the Owner has painted a crude sign to the effect "This is a bad neighborhood". The Owner, Terry Mosrie, was taken to court by the County in 1995 for operating an automobile business from his home, resulting from neighborhood complaints. Last year his dog died and he accused the neighbors of poisoning it. A police report indicated there was no evidence of poisoning, but the fence and sign have remained since that occurrence. Terry Harrington says that the "fence" complies with the current County R-1 zoning ordinance that only restricts fences in front yards to be a maximum of 4' high and does not specify design or materials. Paul Mahoney says that the County cannot restrict a person's lst amendment right to "free speech" in respect to the sign. The residents requested that the County look at the fence provisions of the zoning ordinance to see if they could be tightened to prevent this sort of thing occurring in the future, recognizing that Mr. Mosrie would not be affected retro-actively. This memo is a request to add an agenda item to the Board's 5/13/97 meeting to formally request the Planning Commission to evaluate and make recommendations regarding a change to the zoning ordinance that would further restrict the type and materials of fences in R-1 front yards and proscribe any signage or writing on them. copy: Supervisors Paul Mahoney Terry Harrington Mary Allen BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (NOTE: NOT APPOINTED BY DISTRICT). DISTRICT TERM EXPIRES Thomas A. Darnall Vinton 4 y 01/22/00 1010 Halliahurst Avenue Vinton, Virginia 24179-1803 Houle: 343-4571 (Architect) Reappointed 6/14/88; Reappointed 2/11/92; Reappointed 3/26/96 Richard E. Evans Windsor Hills 4 years 04/13/00 P. O. Box 20061 4443 Cordell Drive, SW Roanoke, Virginia 24018 Work: 774-1905 Home: 989-0595 UNLISTED Car: 520-4649 UNLISTED Fax: 989-1905 Served as alternate -Appointed 3/24/92 to fill unexpired term of Larry Lester and reappointed 6/28/94 Appointed Member 6/25/96 Larry K. Lester Catawba 4 years 04/27/00 2920 Neil Drive Roanoke, Virginia 24019 ~2-.s 5~,.~ Q uJQ y _ «...,r.~~. Phone: 562-1095 Fax: 562-2470 ~~ •~ -' /~ ~ ~r ,~~ Beeper: 772-6730 - :J Served two terms as Alternate Member Appointed member 3/24/92 and reappointed 6/11/96 Richard L. Williams 4919 Colonial Avenue Roanoke, VA 24018 Home: 774-7656 Work: 774-5706 (Consulting Engineer) Reappointed 9/27/94 Cave Spring 4 years 10/24/98 Revised: 07/02/96 MEMORANDUM TO: Mary Allen, Board of Supervisors FROM: Stephanie Heldenbrand, Utility Dept. DATE: April 28, 1997 Enclosed are Board Reports for May 13, 1997 for Summerfield, Section 3 and 4. Gary Robertson has made comments and signed. If you need anything further, please let me know. I will be filling in for Mary Hale in her absence. I have not done many of the Board Reports, so if you have problems or questions, please do not hesitate to call me at 387- 6104. Printed by Mary Allen / ADMOl '4/29/97 4:31pm From: Brent Robertson / ADM01 Confirm receipt To: Mary Allen / ADMO1 Subject: fwd: 3/13 Agenda --------------------------------------- ===NOTE====------=====4/29/97==3:34pm== Oops! I forgot one agenda item. CONSENT AGENDA: Appropriation of funds for additional position for the Clerk of Circuit Court funded by the Compensation Board. This position was was approved by the Comp Board on 6/28/96, which was too late to be included in the County's Adopted FY96-97 budget. Fwd=by:=Mary=Allen=/___________________ Fwd to: Brent Robertson / ADM01 ....................................... Oops! I forgot to read all the mail. Will add to others. Brenda Page: 1 Printed by Mary Allen / ADMO1 4/29/97 12:37pm --------------------------------------- From: Pete Haislip / GUPConfirm receipt To: Mary Allen / ADMO1 Subject: fwd: Community Use Manual --------------------------------------- ===NOTE====------=====4/29/97=10:40am== Sarge, Elmer approved adding the community use manual to the next agenda. O Tay? Thanks. Fwd=by:=Mary=Allen=/___________________ Fwd to: Pete Haislip / GUPO1 ....................................... MA is on vacation this week. I will keep for her to add to May 13 agenda. Brenda Holton Page: 1 Printed by Mary Allen / ADM01 4/29/97 4:31pm From: Brent Robertson / ADMO1 Confirm receipt To: Mary Allen / ADM01 Subject: fwd: Agenda Items for 5/13/97 --------------------------------------- ===NOTE====------=====4/29/97==3:15pm== Budget items to include on 3/13 agenda: 1. Budget work session to discuss contributions and final budget questions. 2. Recognition of participants of the Citizens' Budget Academy. (This could be deferred until 2nd meeting in May). 3. Resolution Adopting FY1997-98 Annual Fiscal Plan and FY1998-FY2002 Capital Improvements Program. 4. 1st Reading of Appropriation Ordinance for FY1997-98. Fwd=by:=Mary=Allen=/===________ Fwd to: Brent Robertson / ADMOl ....................................... Received your message. Will put in MA's 5/13 file. She is on vacation this week. Brenda Page: 1 Printed by Mary Allen / ADM01 5/06/97 3:49pm --------------------------------------- From: Mary Allen / ADMO1Confirm receipt To: Terry Harrington / ADMO1 Subject: 5/13 AGENDA --------------------------------------- ===NOTE________________________________ Don't know if you got copy of the 5/13 draft but there is an item from a Lee Eddy request to ask Planning Commission to consider changes to zoning ordinance regarding front yard fences. LBE memo went to Elmer but I believe you got a copy. Can you write report? Page: 1 Printed by Mary Allen / ADMO1 5/06/97 1:46pm --------------------------------------- From: Diane Hyatt / ADMOConfirm receipt To: Mary Allen / ADMO1 Subject: fwd: Agenda --------------------------------------- ===NOTE====------=====5/06/97==1:38pm== You should have a report for Accounts Paid for March 1997, on your May 13 agenda. I sent it up a few weeks ago. Let me know if you can't find it. Fwd=by:=Mary=Allen=/___________________ Fwd to: Diane Hyatt / ADMO1 ....................................... I'll check and let you know. --------------------------------------- Page: 1 Printed by Mary Allen / ADM01 5/06/97 2:02pm From: Diane Hyatt / ADMO1 To: Mary Allen / ADMO1 Subject: fwd: Agenda --------------------------------------- ===NOTE====------=====5/06/97==1:07pm== I thought Elmer wanted to remove Item E-4 (the appropriation to the School Capital Fund) and hold it until a future meeting. Fwd=by:=Mary=Allen=/==5/06/97==1:47pm==Fwd to: After we discussed, he said to would discuss with Bob Johnson remove later - at least that's yesterday's meeting. Since yo done the report, we can remove Thursday. leave and he and we may my memory of u've already as late as Fwd=by:=Diane=Hyatt=/=5/06/97==2:02pm== Fwd to: Mary Allen / ADMOl ....................................... OK. I'd rather go ahead and do it if he is comfortable with it. Diane Hyatt / ADMOl Page: 1 PROCLAMATION VIItGI1~TIA HERITAGE TOURISM WEEKS WHEREAS, historic preservation is an effective tool for managing growth, revitalizing neighborhoods, fostering local pride and maintaining community character while enhancing livability; and WHEREAS, historic preservation is relevant for communities across the nation, both urban and rural, and for Americans of all ages, all walks of life and all ethnic backgrounds; and WHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has shaped us as a people; and WHEREAS, "Celebrate Virginia" is the theme for Virginia Heritage Tourism Weeks the month of May, and "Preservation Begins at Home" is the theme for National Preservation Week, May 11-17; and WHEREAS, HeritageTourism Weeks call for Virginians to recognize the cultural and economic benefits which come from saving our history and promoting historic sites visitation efforts, co-sponsored by the Roanoke Regional Preservation Office, and the Roanoke Valley Preservation Foundation and the Roanoke Valley Convention and Visitors Bureau. NOW, THEREFORE, I Bob L. Johnson, Chairman of the Roanoke County Board of Supervisors, do hereby proclaim the month of May, 1997 as VIItGI1~TIA HERITAGE TOURISM WEEKS and call upon our citizens to recognize and participate in this special observation. Bob L. Johnson, Chairman, Roanoke County Board of Supervisors /. r" _ 3229 Brandon Avenue Suite 7 Roanoke, Virginia 2401E-1547 1~ fi (540) 342-2734 (800) 972-4EMS (Virginia Only) (540) 342-2744 (Fax) MEMORANDUM May 6, 1997 TO: City Managers and County Administrators FR: Ford S. Wirt, President Robert H. Logan III, Executive Director RE: Emergency Medical Services Week (540) 862-6641 (Allegheny) (540) 731-2390 (New River) (540) 634-4658 (Piedmont) The week of May 18-24 has been designated nationally as "Emergency Medical Services Week." Governor Allen has proclaimed this week as EMS Week in Virginia. The publicity surrounding this week recognizes the many elements of our nation's emergency medical services system. Our region is fortunate to have awell-developed, comprehensive E.M.S. system which operates every day to save lives and minimize the effects of injury and illness. In order to recognize the many individuals and components of our E.M.S. system, we ask that your governing body join Governor Allen by proclaiming May 18-24 as "Emergency Medical Services Week" in your jurisdiction. A copy of the Governor's proclamation is enclosed. Please feel free to contact our office for any additional information. The Governor's Special Assistant for Community Affairs, Loretta Petty, is also available to provide information. Thank you for your support of our region's E.M.S. system. ^ P.O. Box 7 Collinsville, Virginia 24078 A UNITED WAY AGENCY ^ P.O. BOX 2807 Radford, Virginia 24143 Serving the counties of Allegheny, Botetourt, Craig, Floyd, Franklin, Giles, Henry, Montgomery, Patrick, Pittsylvania, Pulaski, and Roanoke; and the cities of Clifton Forge, Covington, Danville, Martinsville, Radford, Roanoke and Salem. CERTIFICATE of RECt)C~NiTiON By virtue of the authority vested by the Constitution in the Governor of the Commonwealth of Virginia, there is hereby officially recognized: EMERGENCY MEDICAL SERVICES WEEK WHEREAS, there are over 750 emergency medical service (EMS) units across the Commonwealth, staffed by more than 35,000 volunteer and career providers who generously give of their time and skills to provide emergency assistance to people in need at all hours of the day; and WHEREAS, CMS teams include emergency physicians, emergency nurses, emergency medical technicians, paramedics, firefighters, dispatchers, police officers, educators and others; and WHEREAS, well-trained rescue squads exist throughout the Commonwealth to provide our citizens ambulance service and emergency medical treatment at any time of day or night, at home, work, school, at the scene of accidents and wherever else necessary; and WHEREAS, EMS is an important public service that has helped to save countless lives in Virginia and the nation; and Federal Communications Commission Approved by OMB 3060-0549 FCC FORM 329 CABLE PROGRAMMING SERVICES RATE COMPLAINT FORM PLEASE RE, .~ ,~,~ --'""'~ °RIOR TO COMPLETING THIS FORM All~of the reque: complaint. Incc Franchise Autf• Street Address: City Phone Number: Cable System Name: Street Address: City State Zip Code Phone Number: FCC community unit identifier number for cable system. _ _ _ _ _ _ Subscriber complaints regarding a rate increase to the cable programming services tier(s) were YES received by the local franchise authority within 90 days of the effective date of the increase. (If no, the complaint cannot be filed.) NO Specify in detail the cable programming services tier being complained about: The complaints referred to indicate the following increase(s): ~= ,-, ,~ ~- :.~ ~ ~ y-~____ provided to enable us to consider the processed and will be returned. State Zip Code Current rate: $ Prior rate: $ Effective date of increase: (month, day, year) Were any channels added to or dropped from the cable programming services tier YES NO concurrent with the increase in the rate? Indicate the number of channels added: FCC FORM 329 September 1996 Federal Communications Commission Approved by OMB 3060-0549 Indicate the number of channels dropped: CERTIFICATIONS: By signing this form the local franchise authority certifies to the FCC that, to the best of its knowledge and belief, the following is true and correct: 1) The local franchise authority has received subscriber complaints in accordance with the Commission's rules regarding a rate increase to the cable programming services tier(s) provided by the cable system within 90 days of the date of the increase first appearing on the subscriber's cable bill. 2) Consistent with the requirements of this form, the cable system was provided a draft copy of this form by certified mail and given a minimum of 30 days from that date to give the local franchise authority a rate justification on the appropriate FCC Form or, alternatively, a certification that it is not subject to rate regulation. 3) Consistent with the requirements of this form, this information provided by the cable system is attached to and made a part of this filing by the local franchise authority. If no such attachments are filed with this form, the franchise authority certifies that the cable system operator failed to file the appropriate information with the local franchise authority within the specified time period, and requests that the FCC act upon the information as submitted. 4) In the event additional information relevant to the filing of this FCC Form 329 is obtained by the local franchise authority prior to the Commission taking final action thereon, the local franchise authority will immediately notify the Commission of such additional information and provide the same to the Commission. 5) The local franchise authority has filed this complaint with the Commission within 180 days of the date the rate increase became effective. Name FCC NOTICE TO INDIVIDUALS REQUIRED BY THE PRIVACY ACT AND THE PAPERWORK REDUCTION ACT The solicitation of personal information in this form is authorized by the Communications Act of 1934, as amended. The Commission will use the information provided in this form to determine the reasonableness of a cable company's rates. In reaching that determination, or for law enforcement purposes, it may become necessary to provide personal information contained in this form to another government agency. All information provided in this form will be available for public inspection, subject to local requirements. Individuals are not required to respond to collections of information that do not contain a valid Office of Management and Budget (OMB) control number. Public reporting for this collection is estimated to average 45 minutes per filing, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Federal Communications Commission, Records Management Branch, Washington, DC 20554. Do no send completed forms to this address. THE FORGOING NOTICE IS REQUIRED BY THE PRIVACY ACT OF 1974, P.L. 93-579, DECEMBER 31, 1974, U.S.C. 552a(e)(3), AND THE PAPERWORK REDUCTION ACT OF 1995, P.L. 104-13, MAY 22, 1995, 47 U.S.C. 3507. FCC FORM 329 September 1996 MEMO - 5/12/97 To: Supervisors (fax to Johnson, Nickens, Harrison) From: Lee B. Eddy .~~ a Subject: Proposed Employee Health Insurance Rates Item E-6 of our agenda for the 5/13/97 meeting includes proposed employee payments for health insurance premiums for FY97/98, based on an overall increased cost of 8$ compared to the current year. During budget work session(s) I stated I thought the employees should share those increased costs on a proportional basis, and did not hear any dissent. However, the staff recommendation for monthly payments is shown by the table below. The only justification for making the adjustments this way, that I can see, was based on reducing the employee portion of the total cost from 17.8 to 15.0&, a rather arbitrary justification in my opinion. Category Comprehensive Plan Employee Cost $Change FY97 FY98 FY98 Point of Service Plan Employee Cost Change FY97 FY98 FY98 Single Employee Single Plus Dependent Family $32.19 $29.30 - 9~ 109.45 116.36 + 6g 175.02 194.50 +11~ $14.13 $9.78 -31$ 82.34 87.06 + 6~ 130.82 146.76 +12$ I believe that adjusting the employee portions of the increased cost in this way could lead to some complaints. It seems so much simpler to me, and better employee relations for those in the family category, to merely increase all amounts by 8~. The chances are that we will be changing to a regional plan on January 1 anyway, so why create problems for only a six-month period. copy: Elmer Hodge Diane Hyatt MEMO - 5/12/97 To: Supervisors From: Lee B. Eddy Subject: Guidelines for Acquiring Environmentally Sensitive Property - Item H-4 of 5/13/978 Agenda I support the adoption of guidelines to be used when the County plans to acquire environmentally-sensitive property. I suggest the following modifications to the guidelines in our 5/13/97 agenda package: 1. Change the title to "ROANOKE COUNTY BOARD OF SUPERVISORS GUIDELINES FOR ACQUIRING ENVIRONMENTALLY SENSITIVE PROPERTY" 2. Change the first background paragraph to the following: "PURPOSE From time to time the County may be approached with a proposal for the donation of money, or the direct transfer of real estate, or the granting of an easement, for the purpose of protecting view sheds, establishing greenway corridors, or for the acquisition of other environmentally sensitive areas in the County. In response to these potential donations the Board of Supervisors has adopted the following guidelines for the acceptance and use of such donations. These guidelines are intended to provide direction to the Board and to the public, but are not to be considered as regulations. Circumstances may warrant departure from these guidelines in specific cases." 3. Change the first paragraph under "POLICIES" to the following: "GUIDELINES The following guidelines are to be considered by the Roanoke County Board of Supervisors in evaluating proposals for donations intended to protect or establish environmentally- sensitive areas in the County. These guidelines shall apply to both the donation of money to acquire a particular parcel of real estate and to the actual donation of real estate or easement." 4. Change paragraph 2.B to the following: "B. Stewardship - The costs associated with owning the property or easement." 5. Change paragraph 2.C to the following: "C. Environmental liability - The costs associated with determining that the property is free of environmental liability or for correcting environmental deficiencies." 6. Change paragraph 4 to the following: "4. The Board, pursuant to Section 15.1-456 of the Code of Virginia, shall request Planning Commission review and recommendation for any proposed acquisition or acceptance of real estate or easement, to evaluate conformance with the Comprehensive Plan." 7. Add a new paragraph 8 as follows: "8. The Board shall encourage donations of money or property from private individuals and organizations, or from public entities, to further the objectives of these guidelines." During discussion of this agenda item on 5/13/97, I will suggest that these proposed modifications be considered by you and staff before a final version is considered for adoption on 5/23/97. copy: Elmer Hodge Paul Mahoney Terry Harrington