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6/10/1997 - Regular
O~ ~OANp,~.~ h '.. ~ _`. ;,. ~ X838 WORKING DOC(l~B1ENT - UBJECT TO RE ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JUNE 10, 1997 ru~xr ae n~ awe ~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ROLL CALL AT 3:04 P.M FFH ABSENT HCN ARRIVED AT 3.06 P M 2. Invocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH ADDED EXECUTIVE SESSION RELATED TO ACQUISITION OF REAL i ESTATE. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS NONE D. BRIEFINGS NONE E. NEW BUSINESS 1. Approval of a resolution adopting a legislative program for the 1998 session of the Virginia General Assembly. (Paul Mahoney, County Attorney) R-061097-1 FM MOTION TO APPROVE RESO URC WITH FFH ABSENT 2. Request to establish a Task Force to review and recommend solutions to problems encountered by the disabled, physically challenged and senior citizens of Roanoke County. (Elmer C. Hodge, County Administrator) A-061097-2 HCN MOTION TO ESTABLISH A TASK FORCE STAFF AND BOARD TO LOOK FOR MEMBERS OVER NEXT SEVERAL WEEKS AND BRING BACK IN JULY. FINAL TASK FORCE REPORT DUE 7/1/98. COMMITTEE TO BE ESTABLISHED TO WORK OUT SPECIFICS OF TASK FORCE SUCH AS FUNDING AND STAFF SUPPORT SRC WITH FFH ABSENT 3. Request for approval of settlement to litigation and authorization to execute a Performance Agreement with Country East LLC. (Paul Mahoney, County Attorney) R-061097-3 BLJ MOTION TO APPROVE URC WITH FFH ABSENT 2 F. REQUESTS FOR WORK SESSIONS G. FIRST READING OF ORDINANCES 1. Ordinance authorizing the renewal of a lease of real estate for a public safety radio tower site on Tinker Mountain. (William Rand, General Services Director) ~LJ MOTION TO APPROVE 1ST READING 2ND - 6/24/97 URC WITH FFH ABSENT STAFF TO WORK WITH AEP TO SEE IF COUNTY CAN "PIGGY BACK" ON THEIR TOWERS SIMILAR TO REQUEST COUNTY MADE FOR CELLULAR PHONE TOWER 2. Ordinance amending the Roanoke County Code by amending Section 21-73, General Prerequisites to Grant of Division 3. Exemptions for elderly and disabled persons of Chapter 21, Taxation, to increase the allowed total combined net worth. (Paul Mahoney, County Attorney) BLJ MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 6/24/97 URC WITH FFH ABSENT 3. Ordinance authorizing acquisition of 0.368 acre parcel of real estate in Montclair Estates Section 9. (George Simpson, Assistant Director of Engineering 8~ Inspections) HCN MOTION TO APPROVE 1ST READING WITH THE UNDERSTANDING THAT THE COUNTY WILL RECOVER ALL COSTS FOR MAINTENANCE 2ND - 6/24/97 URC WITH FFH ABSENT ECH TO SET UP WORK SESSION ON MAINTENANCE OF STORMWATER DETENTION PONDS H. SECOND READING OF ORDINANCES 3 1. Ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County. (Diane Hyatt, Finance Director) 0-061097-4 HCN MOTION TO APPROVE RESO AND INCREASE SALARIES BY 3 2% URC WITH FFH ABSENT I. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance rezoning 17.5 acres from R-3 to C-2 and obtain a Special Use Permit with conditions to construct a home for adults, located east of Airport Road, north of the terminus of Woodbury, St., Hollins Magisterial District, upon the petition of Shenandoah Homes Retirement Villages. (Terry Harrington, Director of Planning & Zoning) LBE MOTION TO CONTINUE TO 6/24/97 TO REVIEW PROPOSED CONDITIONS FROM PETITIONER URC WITH FFH ABSENT 3 CITIZENS SPOKE ON PETITION J. APPOINTMENTS 1. Board of Zoning Appeals BLJ NOMINATED CARLTON WRIGHT TO ANOTHER 5-YEAR TERM WHICH WILL EXPIRE 6/30/2002. 2. Building Code Board of Adjustments and Appeals LBE NOMINATED LARRY W DEGEN TO FILL THE UNEXPIRED TERM OF BUFORD BUTTS. ALTERNATE THE TERM WILL EXPIRE ON 7/28198 3. Clean Valley Council HCN NOMINATED VINCE REYNOLDS TO ANOTHER 2-YEAR TERM WHICH WILL EXPIRE 6/30/99. 4 4. Parks and Recreation Advisory Commission BLJ NOMINATED DAVID A THOMPSON TO FILL THE UNEXPIRED TERM OF TIM HOELZLE WHO HAS RESIGNED THE TERM WILL EXPIRE 6130/98 CATAWBA APPOINTMENTS MADE FOLLOWING EXECUTIVE SESSION K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT A ENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-061097-5 HCN MOTION TO APPROVE CONSENT RESO WITH RESO FOR ITEM #4 REVISED WITH LBE SUGGESTIONS URC WITH FFH ABSENT 1. Approval of Minutes -April 22, 1997 2. Confirmation of committee appointment to the Building Code Board of Adjustments and Appeals and Parks and Recreation Advisory Commission. A-061097-5.a 3. Acceptance of Sanitary Sewer Facilities Serving Country Kitchen/Country Inn. A-061097-5.b 4. Resolution of Support for proposed VDOT road improvements to Woodhaven Road. R-061097-5.c 5. Resolution in support of the Partners in Prevention Initiative with the Commonwealth of Virginia. R-061097-5.d 5 6. Request from School Board for appropriation to the 1997- 1998 Regional Special Education Fund. A-061097-5.e L. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnix: (1) Has received calls from senior citizens requesting consideration for a reduction in the cost to ride CORTRAN He asked John Chambliss and ECH to look at establishing zones and that fares would be based on the zones. ECH will check and bring back to Board in several weeks. (2) Asked about plans to allow fishing at Spring Hollow Reservoir. Gary Robertson advised that staff has received preliminary study from Va. Tech and he will provide Board a copy If fishing is allowed, fish will have to be stocked. (3) Asked ECH about Certificate of Appreciation to Coffee Pot Ladies for their work on the 221-419 triangle ECH advised he was getting their names and would have for his signature shortly. Supervisor Eddy: (1) Advised he sent a memo to ECH requesting him to look at fees charged for County meeting spaces and that fees and rules should be consistent. Asked if other Board members were interested in pursuing. No interest was indicated by other Board members ~2) Announced he had sent a memo to the Board with information from the Air Quality Standards Coalition requesting that the Board oppose revision to the air quality standards ECH responded that staff has been reviewing and would rather study before responding back ECH will bring back a report on 6/24/97. Supervisor Johnson: (1) Asked when there would be an announcement on the new Police Chief ECH advised the decision would be announced on 6/11. BLJ requested that Board members be advised first (2) Announced he would be meeting with JLARC staff on the east circumferential and requested input from the Board members before the meeting. (3) Asked about the report on the leased parking lot at the Courthouse. ECH advised that the constitutional officers and judges are preparing a report to be brought back to the Board ~4) Asked staff to review the weed ordinance because it currently takes aaproximately 6 weeks to respond and resolve the issue M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS FM MOTION TO RECEIVE AND FILE - UW 1. General Fund Unappropriated Balance. 2. Capital Fund Unappropriated Balance. 3. Board Contingency Fund. O. SENIOR CITIZENS HALL OF FAME AWARDS AND RECEPTION (4:30 P.M.) The reception will be held on the fourth floor of the Administration Center. AWARDS PRESENTED TO: IN MEMORY OF CHARLOTTE MUSTARD MARYETTE R. MCLAREN HOWARD M. SWANK RETIRED SENIOR VOLUNTEER PROGRAM TONY HEHN P. WORK SESSION 1. Implementation of Welfare Reform in Roanoke County. HELD FROM 5:30 - 6:25 P.M. PRESENTED BY BETTY MCCRARY, DIANNE ROBERSON AND JOYCE EARL . Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (1) personnel matter: pertormance evaluation of County Administrator and County Attorney; 2.1-344 A (3) to discuss the disposition of the County's interest in certain publicly held real estate, well lot; 2.1-344 A (3) acquisition of real estate. BLJ MOTION TO GO INTO EXECUTIVE SESSION AT 5:10 P.M. EXECUTIVE SESSION HELD FROM 6.25 P.M. - 6:45 P.M. URC WITH FFH ABSENT R. CERTIFICATION OF EXECUTIVE SESSION R-061097-6 BLJ MOTION TO RETURN TO OPEN SESSION AT 6.45 P M. AND APPROVE CERTIFICATION RESO. ~JRC WITH FFH ABSENT APPOINTMENTS TO PARKS AND RECREATION ADV/SORY COMMISSION BLJ ADVISED FFH WOULD LIKE TO NOMINATE WAYNE GAULDIN TO ANTHER 3 YEAR TERM AND LONZO KENNEDY TO A 3-YEAR TERM REPRESENTING CATAWBA MAGISTERIAL DISTRICT TERMS WILL EXPIRE 6/30/2000. SET SALARIES FOR COUNTYADMIN/STRATOR AND COUNTYATTORNEY R-061097-7 FM MOTION TO APPROVE SALARY FOR COUNTY ATTORNEY AT X92,838 60 -URC WITH FFH ABSENT. FM MOTION TO APPROVE SALARY FOR COUNTY ADMINISTRATOR AT $109,011 84 -URC WITH FFH ABSENT. S. ADJOURNMENT BLJ MOTION TO ADJOURN AT 6:50 P.M. q~F ROANp,~~ ~. i ~ ` A _..,; .. ~ f838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JUNE 10, 1997 17F.11R7' Q~ THE BLU£ RQX,E Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. BRIEFINGS E. NEW BUSINESS i 1. Approval of a resolution adopting a legislative program for the 1998 session of the Virginia General Assembly. (Paul Mahoney, County Attorney) 2. Request to establish a Task Force to review and recommend solutions to problems encountered by the disabled, physically challenged and senior citizens of Roanoke County. (Elmer C. Hodge, County Administrator) 3. Request for approval of settlement to litigation and authorization to execute a Pertormance Agreement with County East LLC. (Paul Mahoney, County Attorney) F. REQUESTS FOR WORK SESSIONS G. FIRST READING OF ORDINANCES 1. Ordinance authorizing the renewal of a lease of real estate for a public safety radio tower site on Tinker Mountain. (William Rand, General Services Director) 2. Ordinance amending the Roanoke County Code by amending Section 21-73, General Prerequisites to Grant of Division 3. Exemptions for elderly and disabled persons of Chapter 21, Taxation, to increase the allowed total combined net worth. (Paul Mahoney, County Attorney) 3. Ordinance authorizing acquisition of 0.368 acre parcel of real estate in Montclair Estates Section 9. (George Simpson, Assistant Director of Engineering & Inspections) H. SECOND READING OF ORDINANCES 1. Ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County. (Diane Hyatt, Finance Director) I. PUBLIC HEARING AND SECOND READING OF ORDINANCES 2 1. Ordinance rezoning 17.5 acres from R-3 to C-2 and obtain a Special Use Permit with conditions to construct a home for adults, located east of Airport Road, north of the terminus of Woodbury, St., Hollins Magisterial District, upon the petition of Shenandoah Homes Retirement Villages. (Terry Harrington, Director of Planning ~ Zoning) J. APPOINTMENTS 1. Board of Zoning Appeals 2. Building Code Board of Adjustments and Appeals 3. Clean Valley Council 4. Parks and Recreation Advisory Commission K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -April 22, 1997 2. Confirmation of committee appointment to the Building Code Board of Adjustments and Appeals and Parks and Recreation Advisory Commission. 3. Acceptance of Sanitary Sewer Facilities Serving Country Kitchen/Country Inn. 4. Resolution of Support for proposed VDOT road improvements to Woodhaven Road. 5. Resolution in support of the Partners in Prevention 3 Initiative with the Commonwealth of Virginia. 6. Request from School Board for appropriation to the 1997- 1998 Regional Special Education Fund. L. REPORTS AND INQUIRIES OF BOARD MEMBERS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance. 2. Capital Fund Unappropriated Balance. 3. Board Contingency Fund. O. SENIOR CITIZENS HALL OF FAME AWARDS AND RECEPTION (4:30 P.M.) The reception will be held on the fourth floor of the Administration Center. P. WORK SESSION 1. Implementation of Welfare Reform in Roanoke County. Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (1) personnel matter: pertormance evaluation of County Administrator and County Attorney; 2.1-344 A (3) to discuss the disposition of the County's interest in certain publicly held real estate, well lot. R. CERTIFICATION OF EXECUTIVE SESSION S. ADJOURNMENT 4 .~ •, •~ ;_~. ~ .m AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 1997 RESOLUTION 610 097-1 ADOPTING A LEGISLATIVE PROGRAM FOR THE 1998 SESSION OF THE VIRGINIA GENERAL ASSEMBLY, AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified major legislative issues of state-wide concern to be considered by the 1998 session of the Virginia General Assembly; and WHEREAS, the Board hereby recommends these issues to its state-wide organization, the Virginia Association of Counties, for consideration in the adoption of its legislative program; and WHEREAS, the Board adopts this resolution as its Legislative Program for the Virginia Association of Counties for the 1998 session of the Virginia General Assembly. NOW, THEREFORE, Be It Resolved by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initiatives are submitted to the Virginia Association of Counties for its legislative program for the 1998 session of the Virginia General Assembly for its favorable consideration and adoption. A. Education. Realizing that public education is the foundation of American democracy and the cornerstone of our future economic well being, the County urges the General Assembly to consider favorably the following actions. 1) The Constitution of the Commonwealth of Virginia should be amended 1 to provide that elected school boards may be granted the authority and responsibility for taxation to support public education. 2) The General Assembly should enhance funding for public education, including increasing the funds available to the Literary Fund for local school capital construction or renovation projects. The General Assembly should increase funding for capital construction and renovation projects based upon the locality's local effort in support of these capital projects. 3) Local school divisions should be authorized to establish opening dates for school. 4) Disparity funding should be based not only upon the number of students eligible for free or reduced fee lunches, but also upon the locality's local tax effort in support of education. Disparity funding should be based upon the composite index (which measures a locality's relative fiscal ability to provide its share of the cost of a local school system that meets the standards of quality) and the locality's local effort in support of that school system. B. Roanoke County supports legislation amending the heart/lung/cancer presumption statute for Workers' Compensation to restore balance to the rebuttal process. Compensability shall be determined by establishing whether work or non-work related risk factors (life-style choices such as smoking, poor nutritional habits, lack of exercise, or obesity, or non-work related stress and familial history) are more likely the primary cause of the medical condition. In addition, Roanoke County opposes any further expansion of this statute. 2 C. Roanoke County supports legislation relieving local governments of the responsibility of meeting recycling rates on all wastes collected by private haulers and diverted from waste disposal facilities identified to receive such wastes as set out in the local solid waste management plan. This legislation should also require that private haulers diverting such wastes be held accountable and responsible to meeting the same recycling rates and requirements as the local governments. Section 10.1-1411 imposes a 25°~ recycling mandate on local governments. The General Assembly has severely limited the ability of local govemments to regulate the flow of waste. This proposal would relieve local governments of the responsibility of meeting this recycling mandate on all wastes collected by private haulers. It would also require that private haulers be subject to the same recycling mandates as local governments. D. Roanoke County supports additional new construction and maintenance funding for the Virginia Department of Transportation for secondary and primary roads. Additional funding for new construction projects will address critical transportation needs of all local governments. Additional maintenance funding shall be used for an expanded program to mow grass and weeds, and inspect and clean drainage pipes and culverts. E. Roanoke County supports allowing the disposal of land clearing vegetative debris (including tree stumps) in less expensive facilities in a manner not detrimental to the environment. This would require groundwater and methane gas monitoring, financial assurances from the owner/operator, and local governing body certification of compliance with all local ordinances. F. Roanoke County supports legislation amending Section 14.1-46.0:1 to 3 increase the salary supplement for the Chairman of the Board of Supervisors from $1,800 to $2, 500 per year. G. Roanoke County supports continued and increased funding for the Comprehensive Services Act, the Virginia Community Juvenile Crime Control Act, the Family Preservation Act, and local police departments (HB 599 funding). H. Roanoke County supports continued and increased funding for Regional Competitiveness Act. I. Roanoke County vigorously opposes any attempt to restrict or eliminate local sources of taxation, including personal property taxation and business and professional occupational licensing, unless local governments are guaranteed the opportunity to replace lost sources of local revenue with comparable, equivalent, independent sources of revenue to allow localities to fulfill their public service obligations. J. Roanoke County supports authority to impose an additional one-half percent ('/z°~) local option sales tax. K. Roanoke County supports expanding local authority to create transportation districts, to impose local option motor vehicle fuels taxes, and to expend these tax proceeds for local transportation improvements. L. Roanoke County supports legislation appropriating funds and directing the State Compensation Board to modify staffing standards for local jails and court services positions for Sheriff's offices. M. Roanoke County supports amending Chapter 6.1, "Virginia Tire Tax" of Title 58.1, "Taxation" (a) to increase the tire tax from $.50 to $1.25, and (b) to direct and 4 authorize the Department of Waste Management to utilize the increased Waste Tire Trust Fund to remediate illegal or abandoned waste tire dumps. N. Roanoke County supports increasing state aid for public libraries by $1.4 Million each for FY 99 and FY 2000; That the Commonwealth fully fund state aid by FY 2001; and that the Commonwealth shall adopt and fund a statewide technology plan for public libraries. The objective of such a plan will be to provide public libraries with the technological support for public, universal access to networked information. That the Clerk to the Board of Supervisors is directed to send a certified copy of this resolution to the Virginia Association of Counties. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison A COPY TESTE: .J4~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney James D. Campbell, Executive Director, VAC 5 ACTION NO. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 1997 AGENDA ITEM: Legislative Program for the 1998 Session of the Virginia General Assembly and petitioning the General Assembly favorably to consider the topics and issues addressed herein COUNTY ADMINISTRATOR'S COMMENTS EXECUTIVE SUMMARY: The attached Resolution identifies the major initiatives for legislative action. SUMMARY OF INFORMATION: Each year the County submits its legislative program for the upcoming session of the Virginia General Assembly. Many of these proposals are jointly supported by VACo and the Virginia Municipal League (VML). Attached you will find a copy of a Resolution adopting a legislative program for Roanoke County for the 1998 session of the Virginia General Assembly. STAFF RECOMMENDATION: It is recommended that the Board adopt the attached Resolution outlining the Legislative Program for the 1998 Session of the Virginia General Assembly. Respectfully submitted, V ~ ~~ Paul M. Mahoney County Attorney 1 ~.-.~ Action Approved ( ) Motion by Denied ( ) Received ( ) Referred C:\OFFICE\ WPWIN\ WPDOCS\ AGENDA\GENERAL\ 97LEG.RFT Vote No Yes Abs Eddy Johnson Harrison Minnix Nickens 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 1997 RESOLUTION ADOPTING A LEGISLATIVE PROGRAM FOR THE 1998 SESSION OF THE VIRGINIA GENERAL ASSEMBLY, AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified major legislative issues of state-wide concern to be considered by the 1998 session of the Virginia General Assembly; and WHEREAS, the Board hereby recommends these issues to its state-wide organization, the Virginia Association of Counties, for consideration in the adoption of its legislative program; and WHEREAS, the Board adopts this resolution as its Legislative Program for the Virginia Association of Counties for the 1998 session of the Virginia General Assembly. NOW, THEREFORE, Be It Resolved by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initia- tives are submitted to the Virginia Association of Counties for its legislative program for the 1998 session of the Virginia General Assembly for its favorable consideration and adoption. I. A. Education. Realizing that public education is the 1 .. .. ~_, foundation of American democracy and the cornerstone of our future economic well being, the County urges the General Assembly to consider favorably the following actions. 1) The Constitution of the Commonwealth of Virginia should be amended to provide that elected school boards may be granted the authority and responsibility for taxation to support public education. 2) The General Assembly should enhance funding for public education, including increasing the funds available to the Literary Fund for local school capital construction or renovation projects. The General Assembly should increase funding for capital construction and renovation projects based upon the locality's local effort in support of these capital projects. 3) Local school divisions should be authorized to establish opening dates for school. 4) Disparity funding should be based not only upon the number of students eligible for free or reduced fee lunches, but also upon the locality's local tax effort in support of education. Disparity funding should be based upon the composite index (which measures a locality's relative fiscal ability to provide its share of the cost of a local school system that meets the standards of quality) and the locality's local effort in support of that school 2 .. ~.. ~_i system. B. Roanoke County supports legislation amending the heart/lung/cancer presumption statute for Workers' Compensation to restore balance to the rebuttal process. Compensability shall be determined by establishing whether work or non-work related risk factors (life-style choices such as smoking, poor nutritional habits, lack of exercise, or obesity, or non-work related stress and familial history) are more likely the primary cause of the medical condition. In addition, Roanoke County opposes any further expansion of this statute. C. Roanoke County supports legislation relieving local governments of the responsibility of meeting recycling rates on all wastes collected by private haulers and diverted from waste disposal facilities identified to receive such wastes as set out in the local solid waste management plan. This legislation should also require that private haulers diverting such wastes be held accountable and responsible to meeting the same recycling rates and requirements as the local governments. Section 10.1-1411 imposes a 25% recycling mandate on local governments. The General Assembly has severely limited the ability of local governments to regulate the flow of waste. This proposal would relieve local governments of the responsibility of meeting 3 ~yi this recycling mandate on all wastes collected by private haulers. It would also require that private haulers be subject to the same recycling mandates as local governments. D. Roanoke County supports additional new construction and maintenance funding for the Virginia Department of Transportation for secondary and primary roads. Additional funding for new construction projects will address critical transportation needs of all local governments. Additional maintenance funding shall be used for an expanded program to mow grass and weeds, and inspect and clean drainage pipes and culverts. E. Roanoke County supports allowing the disposal of land clearing vegetative debris (including tree stumps) in less expensive facilities in a manner not detrimental to the environment. This would require groundwater and methane gas monitoring, financial assurances from the owner/operator, and local governing body certification of compliance with all local ordinances. F. Roanoke County supports legislation amending Section 14.1-46.0:1 to increase the salary supplement for the Chairman of the Board of Supervisors from $1,800 to $2,500 per year. G. Roanoke County supports continued and increased funding for the Comprehensive Services Act, the Virginia Community Juvenile 4 -i Crime Control Act, the Family Preservation Act, and local police departments (HB 599 funding). H. Roanoke County supports continued and increased funding for Regional Competitiveness Act. I. Roanoke County vigorously opposes any attempt to restrict or eliminate local sources of taxation, including personal property taxation and business and professional occupational licensing, unless local governments are guaranteed the opportunity to replace lost sources of local revenue with comparable, equivalent, independent sources of revenue to allow localities to fulfill their public service obligations. J. Roanoke County supports authority to impose an additional one-half percent (~%) local option sales tax. K. Roanoke County supports expanding local authority to create transportation districts, to impose local option motor vehicle fuels taxes, and to expend these tax proceeds for local transportation improvements. L. Roanoke County supports legislation appropriating funds and directing the State Compensation Board to modify staffing standards for local jails and court services positions for Sheriff's offices. M. Roanoke County supports amending Chapter 6.1, "Virginia 5 - _ ~~ ~' Tire Tax" of Title 58.1, "Taxation" (a) to increase the tire tax from $.50 to $1.25, and (b) to direct and authorize the Department of Waste Management to utilize the increased Waste Tire Trust Fund to remediate illegal or abandoned waste tire dumps. N. Roanoke County supports increasing state aid for public libraries by $1.4 Million each for FY 99 and FY 2000; That the Commonwealth fully fund state aid by FY 2001; and that the Commonwealth shall adopt and fund a statewide technology plan for public libraries. The objective of such a plan will be to provide public libraries with the technological support for public, universal access to networked information. II. That the Clerk to the Board of Supervisors is directed to send a certified copy of this resolution to the Virginia Association of Counties. G:\ ATTORNEY\PMM\98LEGVAC.RES 6 i A-061097-2 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 1997 AGENDA ITEM: Request to establish a Task Force to review problems encountered by disabled, physically challenged and senior citizens and recommend solutions ~ACRGROUND: At the May 27, 1997 meeting, Supervisor Nickens proposed that the Board of Supervisors establish a Task Force to review the many problems encountered by disabled, physically challenged and senior citizens, and to recommend solutions directed at improving opportunities for these individuals and creating a better quality of life in Roanoke County. The proposed Task Force would be expected to submit a written report to the Board of Supervisors within a one-year period. Areas to be studied should include but not be limited to: building accessibility, employment opportunities, transportation, education, recreation and housing. The areas should include private and public sectors within Roanoke County, and any regional services or programs of which Roanoke County is a recipient or participant. While the Task Force will stay in existence for a one-year period, some of the projects and activities they study may be completed in less time. Several projects that County staff are currently working on would be ideal programs for the Task Force to become involved with. They include the Senior Citizens Work Program. suggested by Supervisor Eddy, and improvements to CORTRAN transportation. The activities of the Task Force should include: 1. Hold public meetings to obtain citizen input, possibly in conjunction with PTA's civic groups and senior citizen organizations. 1 L E-~ 2. Perform on-site visits of buildings, programs, and services. 3. Organize sub-committees to undertake the various activities of the Task Force. 4. Report periodically on progress and activities to the Board of Supervisors. MEMBERSHIP: Membership on the Task Force could consist of the following: 1. Two appointments from each magisterial district in Roanoke County 2. At-large representatives from Roanoke County who could be business leaders and/or employers or active in the community. 3. Representatives of agencies dedicated to providing services to the disabled, physically challenged and senior citizens. 4. Retired individuals and persons with physical limitations There should be a residency requirement for the appointments from the magisterial districts and business/community leaders, but Roanoke County residency should not be a requirement for #3 and #4 above because many of the programs are regional in nature. There may be minimal fiscal impact in providing administrative support such as mailings, copy costs, etc for the Task Force, but it should not be necessary to appropriate any additional funds. i ~ M.M ~ ~.i ~ ~ Staff recommends: (1) Approval of Supervisor Nickens' proposal to establish a Task Force to study the problems encountered by the disabled, physically challenged and senior citizens of Roanoke County. (2) That the Board members recommend activities and programs to be reviewed by the Task Force. Respectfully Submitted by: Elmer C. Hodge County Administrator 2 ~~ Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION VOTE Motion by: Harry C. Nickens to No Yes Absent est-abl i sh task fo ~P; staff and Eddy ~_ Board to look fo member- over Harrison ~_ next several weeks and bring Johnson ~_ back in Julk; final report due Minnix ~_ back on July 1, 1998; co mittPP Nickens ~ o e establ;ahP~ to wo k out specific-S o task fo ce such as fund ~ ng and sta f f s '~~ort cc: File Committee Book Debbie Pitts, Assistant Director of Recreation Betty McCrary, Director, Social Services John M. Chambliss, Assistant Administrator ,. ,. _,,,,a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 1997 RESOLUTION 061097-3 AUTHORIZING THE EXECUTION OF A PERFORMANCE AGREEMENT WITH COUNTRY EAST, LLC AND THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY AND AN APPROPRIATION OF FUNDS THEREFOR WHEREAS, the County of Roanoke and the Industrial Development Authority desire to promote and encourage the economic development of Roanoke County, Virginia, and the Roanoke Valley by the recruitment of new industry and the expansion of existing businesses of the Roanoke Valley, in order to provide for increased employment and corporate investment in the County; and WHEREAS, this increased employment and investment constitutes a valid public purpose for the expenditure of public funds; and WHEREAS, Country East, LLC desires to support these economic development efforts of the County and the Authority by the development of a commercial and industrial project on property currently owned and under option along West Main Street in Roanoke County; and WHEREAS, the approval of this Performance Agreement will settle all matters in dispute between the parties with respect to the acquisition of and damage to real estate of Country East, LLC. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the execution of a performance agreement with Country East, LLC and the Industrial Development Authority of Roanoke County for certain economic development facilities in Roanoke County is hereby authorized and approved. 2. That $70,000 is necessary to pay for the County's performance obligations under this agreement. These funds have been previously appropriated by the Board for The Kroger Co. Project, Resolution 012897-12. 3. That the County Administrator is authorized to execute said performance agreement on behalf of the County, upon form approved by the County Attorney. 4. That this resolution shall take effect immediately. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison A COPY TESTE: ~• Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Timothy W. Gubala, Secretary, IDA Diane D. Hyatt, Director, Finance 2 ACTION NO. ITEM NO. ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 1997 AGENDA ITEM: Approval of Settlement to Litigation and Authorization to Execute a Performance Agreement with Country East, LLC COUNTY ADMINISTRATOR' S COMMENTS : ,Q~ ~a,,,,y~,~y~.,,~.~~ EXECUTIVE SUMMARY: This performance agreement settles pending eminent domain litigation with Country East, LLC, secures the real estate necessary to complete the Kroger economic development project, and authorizes a new economic development project with Country East, LLC. BACKGROUND: On January 28, 1997, the Board approved a Performance Agreement with the Kroger Co. for the construction of a Vehicle Maintenance Facility and the expansion of its existing warehouse. This agreement included the County's commitment to acquire certain real estate for the construction of a new road (the Garman Road improvement project) and for conveyance of surplus real estate to Kroger. Real estate owned by Country East, LLC was one of the necessary property acquisitions. Negotiations for this acquisition foundered, and upon staff recommendation, the Board adopted Resolution 031197-6 authorizing immediate right-of-entry and eminent domain proceedings on 1.25 acres of real estate for the Garman Road improvement project. The fair market value of this property was determined to be $44,800 based upon an independent appraisal. On March 27, 1997, Country East, LLC filed a petition with the Circuit Court for the County of Roanoke challenging these eminent domain proceedings. Over the past 2 months the parties have attempted to negotiate an amicable resolution of this dispute. In early May of 1997 the County's outside engineers advised that additional property would have to be acquired from Country East, LLC for 1 ... °r~' J' storm water management and drainage purposes. SUMMARY OF INFORMATION: During settlement negotiations Country East, LLC requested the opportunity to enter into an economic development performance agreement with incentives and benchmarks for performance to assist it in its proposed development of an industrial/commercial subdivision in this area. This proposed performance agreement is the basis for the settlement of this litigation. Staff recommends that the Board approve the proposed settlement of this litigation by authorizing the execution of a performance agreement with Country East, LLC. The key elements of this settlement and the proposed performance agreement are as follows: 1) Country East, LLC shall convey to the Industrial Development Authority of Roanoke County (the "IDA") 0.658 acre of real estate, which the IDA will reconvey to the Kroger Co; 2) Country East, LLC shall dedicate 0.530 acre for the relocation of Garman Rd.; 3) Country East, LLC shall dedicate to the County a new drainage easement across the southern boundary of its property; 4) County shall pay to Country East, LLC the sum of $70,000 for this real estate; 5) IDA shall convey to Country East, LLC the eastern, remaining portion of the Burritt property, approximately 1.044 acres; 6) Country East, LLC shall construct improvements with a taxable value of at least $2 Million on its property, the Burritt property, or other adjoining property owned or acquired by it within 4 years; 7) Country East, LLC shall reimburse the IDA and the County the sum of $50,000 (the approximate value of the Burritt remainder) if it fails to construct said improvements within the specified time period; and, 8) Dismissal of all litigation. 2 ' ` ~ This proposed settlement has the following advantages: it avoids the expense, uncertainty and delays of litigation; it avoids the negative aspects of condemnation, while encouraging the positive aspects of economic development; it provides an opportunity and an incentive to the private sector to work with the County in promoting economic development in the community; it assists Country East, LLC in its goals and objectives for future development; it expands the County's tax base; it provides for the recovery of the taxpayers' funds if the proposed development does not materialize; it resolves the key real estate acquisition element in the Kroger project; and allows for the timely relocation and construction of Garman Road. FISCAL IMPACTS: The Board previously appropriated the sum of $1.78 Million for the Kroger project. The additional costs of this settlement are within the amounts previously appropriated by the Board. ALTERNATIVES: The Board has the following alternatives: 1) Approve the proposed settlement; or, 2) Reject this proposed settlement, and proceed with litigation. STAFF RECOMMENDATION: It is recommended that the Board approve this proposed settlement, and authorize the County Administrator to execute a Performance Agreement, on behalf of the County, with Country East, LLC, and the IDA, upon form approved by the County Attorney. fully submitted 1 ' ~1~~~ Paul M. Mahoney County Attorney 3 `"" .~ Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by C:\OFFICE\WPWIN\WPDOCS\AGENDA\ECON\CEASTSET.RPT Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens 4 L-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 1997 RESOLUTION AUTHORIZING THE EXECUTION OF A PERFORMANCE AGREEMENT WITH COUNTRY EAST, LLC AND THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY AND AN APPROPRIATION OF FUNDS THEREFOR WHEREAS, the County of Roanoke and the Industrial Development Authority desire to promote and encourage the economic development of Roanoke County, Virginia, and the Roanoke Valley by the recruitment of new industry and the expansion of existing businesses of the Roanoke Valley, in order to provide for increased employment and corporate investment in the County; and WHEREAS, this increased employment and investment constitutes a valid public purpose for the expenditure of public funds; and WHEREAS, Country East, LLC desires to support these economic development efforts of the County and the Authority by the development of a commercial and industrial project on property currently owned and under option along West Main Street in Roanoke County; and WHEREAS, the approval of this Performance Agreement will settle all matters in dispute between the parties with respect to the acquisition of and damage to real estate of Country East, LLC. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the execution of a performance agreement with Country East, LLC and the Industrial Development Authority of Roanoke County for certain economic development facilities in Roanoke County is hereby E-3 authorized and approved. 2. That $70,000 is necessary to pay for the County's performance obligations under this agreement. These funds have been previously appropriated by the Board for The Kroger Co. Project, Resolution 012897- 12. 3. That the County Administrator is authorized to execute said performance agreement on behalf of the County, upon form approved by the County Attorney. 4. That this resolution shall take effect immediately. C:\OFFICE\WPWIN\WPDOCS\AGENDA\ECON\COEAST.RSO 2 ACTION NO. ITEM NUMHE R ~ ~' AT A REGULAR MEETING OF THE HOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING ,DATE,.: June 10, 1997 AGENDA ITEM: Approval of an Ordinance authorizing the renewal of a real estate lease for a public safety radio tower on Tinker Mountain COUNTY .~1DMINIST~O ' S COMN~FNTS BACKGROUND: Roanoke County has a 911 site located on Tinker Mountain the Hollins Magisterial District. The site was leased for three years and the lease expires on July 1, 1997. Staff has negotiated a new lease. SU.$Y OF INFORMAT,~Q~: The 911 tower site located on Tinker Mauntain is an essential part of the emergency coverage for the Roanoke County Police, and Fire and Rescue. This site is held through a lease that is due to expire on July 1, 1997.The present lease had a payment of $2,000 per year for each of the past three years. To provide uninterrupted emergency response coverage this site must be retained. Roanoke County staff has negotiated a new lease with the landowner that provides for a three year term and a two year renewal option. An escalator clause for the renewal period is part of the lease terms. The Roanoke County Attorney's Office has prepared an ordinance approving the lease of this site. A,~TE~TATIVES: 1) Approve the new lease through adoption of the prepared ordinance. 2) Direct staff to re-negotiate the lease terms.3)Deny the prepared ordinance. v 4 ~,+ F~~ IMP,~,CT: $2,300.00 per year far the first three years ending June 30, 2000 and $2,600 per year for the following two years ending on June 30, 2002. Funds are available and to be paid from the E911 account. STAFF ~iECOMN~NDATION: Staff recommends alternative one, approval of the prepared ordinance and the lease. Respectfully submitted, J n D. Willey P operty Manag Approved by, Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved ( ) Motion by: Denied ( ) Eddy Received ( ) Harrison Referred Johnson To Minnix Nickens _2_ . G_~ This LEASE AGREEMENT, made and entered into this day of 1997, by and between LEE C. HARTMAN, JR., (hereinafter referred to as "Landlord"), and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, (hereinafter referred to as "Tenant"), and ELMER C. HODGE, County Administrator of Roanoke County, Virginia, parry of the third part. WITNESSETH That for and in consideration of these mutual covenants and conditions, the Landlord lets to the Tenant and the Tenant hires from the Landlord, the below described premises on the following terms and conditions: 1. The Landlord agrees to lease to the Tenant and the Tenant agrees to lease from the Landlord, in accordance with the terms and conditions set forth in this agreement, the property situated on Tinker Mountain approximately 3.7 miles north of Roanoke, Virginia, (Lat 37 22 23 N, Long 79 55 40 W) in Botetourt County, Virginia, which consists of a parcel of land described on Exhibit A attached hereto, together with anon-exclusive right of access to and from the premises by way of the private road connecting with Frontage Road. 2. The term of this lease shall be for a period of three (3) years, said term to commence July 1, 1997, and to continue until June 30, 2000. The Tenant shall have the option to renew this lease for an additional successive two (2) year term commencing upon the expiration of the original three (3) year term and upon the same terms and conditions as the original lease. Said lease may be renewed by providing written notice to the Landlord at Route 1, Box 273, Daleville, VA 24083 on or before the 31st of March, 2000. 3. The Tenant shall pay as rent the sum of Two Thousand Three Hundred Dollars ($2,300.00) per year, payable by Tenant to Landlord at Route 1, Box 273, Daleville, VA 240183, without demand therefor, on the first day of each yearly period, during the lease term. A late fee of $100.00 shall be imposed for any payments not made within 30 days of the due date. In the event Tenant chooses to renew the lease for an additional successive two (2) year term beginning July 1, 2000, the Tenant shall pay to the Landlord as rent the sum of Two Thousand Six Hundred Dollars ($2,600.00) per year upon the same terms and conditions. 4. During the term of this lease, Landlord shall remain responsible for the payment of all taxes and assessments imposed on the premises. 5. It is understood and agreed by the parties that the premises shall, during the term of this lease, be used for the installation, operation and maintenance of radio equipment, including base stations, cabling or wiring and accessories for such equipment. All of the Tenant's equipment placed on the premises shall remain personal property of the Tenant notwithstanding the fact that it might otherwise be deemed to be fixtures. It is the understanding of the parties that the Tenant has placed, or intends to place, an equipment building on the premises immediately adjacent to the EMS site. 6. The Tenant may terminate this lease only if the site becomes unfit for the Tenant's purposes. Any such termination shall be effective ninety (90) days after mailing to the Landlord of the Tenant's notice to terminate this lease. The Landlord may terminate the lease for any default of the Tenant in the performance of this lease not remedied within 30 days following notice by the Landlord of such default. 2 .. ~-1 7. This lease may not be assigned nor the premises sub-let, in whole or in part, without the express written consent of the Landlord. 8. The parties acknowledge that the leased premises consist of land area only. The Tenant shall keep and maintain the premises in good and safe condition. Upon the expiration of this lease, the Tenant shall surrender the premises in good condition free and clear of trash and debris and in the same condition as when this lease began. No property of the Tenant shall be abandoned on the premises without the express consent of the Landlord. 9. The Landlord makes no representation regarding the present or future usability of the site for the Tenant's intended purposes. Any governmental permits, licenses or authorization necessary to use the premises for the Tenant's purposes must be obtained by the Tenant at the Tenant's sole cost and expense. 10. In the event of default by the Tenant in the timely payment of rent or the performance of any of the other obligations of this lease, the Tenant agrees to pay Landlord for any expenses incurred by the Landlord in the enforcement of this lease including court costs and attorney's fees. 11. Any notice to the parties may be given to the following addresses and shall be effective upon deposit in the U. S. Postal system, certified mail with sufficient postage affixed: Landlord Lee C. Hartman, Jr. Route 1, Box 273 Daleville, VA 24083 Tenant Roanoke County Board of Supervisors Post Office Box 29800 Roanoke, VA 24018-0798 . Attention: County Attorney 3 ~s- ~ 12. The Tenant during the term of this lease or any extension thereof will maintain a policy of liability insurance with a carrier licensed to do business in the Commonwealth of Virginia, orself-insurance as approved by the State of Virginia providing m;n;mum liability coverages as follows: Bodily Injury - $300,000 for injury to any person and $300,000 for all injuries sustained by more than one person in any one occurrence. Property Damage - $300,000 for damage as a result of any one accident. 13. (a) As the Tenant reasonably believes that it will have a need for the premises for the duration of the original term of this lease and funds will be available and appropriated to make all payments for the original term, the Tenant will perform all acts lawfully within its power to obtain and maintain funds from which payments hereunder maybe made, including making requests for appropriations for such payments to the extent necessary in each fiscal year or annual budgets submitted for the purpose of obtaining funding, and, will do no act or make any statement that will cause the disapproval of the appropriation. (b) Any other provision of this lease to the contrary notwithstanding, this .agreement shall not constitute a debt of the County within the meaning of any limitation on indebtedness of the County under the Constitution or laws of the Commonwealth of Virginia, including the Charter of Roanoke County, Virginia, and failure of the Board of Supervisors of Roanoke County, Virginia to appropriate funds in any year for payment in full of the payments required by paragraph 3 or any other provision of this lease during such year shall, ipso facto, terminate this lease and render this lease null and void without 4 ~-I further liability on the part of the County of any kind whatsoever, except for its obligation to maintain the property described in this lease and to surrender possession of same to the Landlord if prior to or at such time of non appropriation, funds are not or have not been appropriated or are not available for the purchase, lease or rental of premises to perform a like function as the premises described herein. (c) (1) Should this lease agreement be terminated by the Tenant for non- appropriation or nonavailability of funds under subparagraph (b) above and thereafter during the original term of this lease funds are appropriated and are made available for the purchase, lease or rental by the Tenant of premises to perform the same function as the premises described herein, then the Tenant shall, to the maximum extent permitted bylaw, procure such premises from the Landlord. (2) The Tenant shall use its best efforts to give the Landlord reasonable, and if possible, prior written notice of any termination of this lease for non-appropriation of funds under subparagraph (b) above. 14. The Landlord covenants and represents that he has the full and complete ownership of the leased premises; that he has the full power and right to execute this lease and to perform the obligations hereunder; that no private restrictions exist with respect to the said premises or the use thereof; that no one, exclusive of the Landlord and Tenant and their respective successors in interest, has any interest in or claim against the leased premises; and that the proposed use of the leased premises by the Tenant is lawful and permissible under all laws and regulations. J 5 ~~ 15. In the event that the Landlord intends to sell the leased premises, the sale and conveyance thereof will be made subject to the provisions of this lease. Landlord hereby grants to the Tenant the right of first refusal on any sale of the leased premises. Any proposed sale of the leased premises will be submitted to the Tenant, and Tenant shall have the right to purchase the leased premises on the same terms and conditions as the proposed purchaser. All such proposals of any kind shall be presented to Tenant in writing and Tenant shall have thirty (30) days upon which to enter into a contract with Landlord to purchase said premises upon the same terms and conditions as the proposed purchaser. 16. This Agreement represents the entire understanding between the parties and may not be modified or changed except by written instrument executed by the parties. 17. This Agreement shall be binding upon the parties hereto, their heirs, personal representatives, successors, and assigns. 18. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance by the Board of Super- visors of Roanoke County, Virginia, pursuant to Ordinance No. adopted by said Board of Supervisors on the day of , 1997. WITNESS the following signatures and seals: 6 G-I Approved as to form: B. ~benshain Assistant County Attorney ~ JJ ~ ~ J ~~ LE C. HARTMAN, JR. BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By. Elmer C. Hodge County Administrator State of 'a, County/ ity of to-wit: The foregoing instrument was acknowledged before me this ~ ~ day of .1997, by Lee C. Jr. 1 Notary Public My commission expires: CJ ~ ` l l State of Virginia, County/City of Roanoke, to-wit: The foregoing instrument was acknowledged before me this day of 1997, by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My commission expires: 7 G-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 1997 ORDINANCE AUTHORIZING THE RENEWAL OF A LEASE OF REAL ESTATE FOR A PUBLIC SAFETY RADIO TOWER SITE ON TIIVKER MOUNTAIN BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition of any interest in real estate, which includes a lease of real estate, shall be accomplished by ordinance and pursuant to the authority found in §§ 15.1-262 and 15.1-897 of the 1950 Code of Virginia, as amended; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County the first reading of this ordinance was held on June 10, 1997, and the second reading was held on June 24, 1997, concerning the lease of real estate for a public safety radio tower site on Tinker Mountain; and 3. That this lease is with Lee C. Hartman, Jr. for a parcel of land described on Exhibit A attached hereto and made a part of this ordinance, together with anon-exclusive right of access to and from the premises by way of the private road connecting with Frontage Road, said lease commencing the 1st day of July 1997, and ending the 30th day of June, 2000, for an annual rental of $2,300.00 payable on the first day of each yearly period during the term of the lease. 4. That the lease agreement setting forth the terms and conditions of this lease is incorporated herein by reference. ~- i 5. That the County Administrator, or an Assistant County Administrator, is authorized to execute this lease on behalf of the County of Roanoke and to execute such other documents and take such other actions as are necessary to accomplish this transaction all of which shall be upon form approved by the County Attorney. Q ~~ v~ ~9 ? O~ W I, ,; ., '~. ~•. '. ~~ ~ O~ oI N v OJ W ~Q N ~ Q~ O~ ~ W ^ ~.• ~ ~ ~;S I .c ~~ ~` O~ ~~ ~ ~\ ~1 O ~ o ~ J ~~ ~ ~ 7 I !~ - W ~ O~ `~ oP ~'/ ~i~j ~ ~~~~ . *. P / 0 ~ ~` i % \~t j 6j~ ~ 1. 2 ~/ o 3 ~ Q ~ Nm ~~ 0 0 w Q c c Z V O F~ ~ F- }~ I Y 3~ ~~ ~o3vi ~uooF ~~~4.i F; }~ ti }~ lf1 N ~ In W W4~JW ~~00 F H Pa H .~Q1 '• \ ~~ 1 Z 0 ~ Z W }., t!1 ~ Z t11 w r D E W ~' 4 ~' ~ W Z O Q ~7 ~ ~ ~ u m Z~tJ ~ N W ~ ' Oo= . ~ ~ vW~n Y N .ZI O Z O J - V ~ Z ~- ~ .8~ .DZ ,8~ Q _ 2 / ACTION NO. ITEM NO ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 1997 AGENDA ITEM: ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY AMENDING SECTION 21-73, GENERAL PREREQUISITES TO GRANT OF DIVISION 3. EXEMPTIONS FOR ELDERLY AND DISABLED PERSONS OF CHAPTER 21. TAXATION TO INCREASE THE ALLOWED TOTAL COMBINED NET WORTH COUNTY ADMINISTRATOR'S COMMENTS: We thought this could be automatically increased each year up to the maximum allowed by the state. However, because it is in the County Code, changes must be made by ordinance adopted by the Board. Recommend approve! EXECUTIVE SUMMARY: This ordinance increases the total combined net worth criteria for the exemption from property taxes for certain elderly and disabled persons. BACKGROUND: The 1997 session of the General Assembly adopted legislation increasing the "net combined financial worth" criteria to be eligible for an exemption or deferral from local real estate taxation from $75,000 to $100,000. Chapter 704 of the 1997 Acts of Assembly. SUMMARY OF INFORMATION: At its meeting of May 27, 1997 the Board directed the County Attorney to prepare an ordinance implementing the provisions of this recent General Assembly legislation. This ordinance was last amended on August 27, 1991, by increasing the "total combined income" to $30,000. 1 FISCAL IMPACTS: Unknown at this time. 98) for this program. STAFF RECOMMENDATION: ~- a. Currently $400,000 is budgeted (FY 97- It is recommended that the Board consider the adoption of this ordinance at second reading. Respectfully submitted, Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by G: \ ATTORNEY\ PMM\ ELDTAXEX. RPT Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens 2 G-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 1997 ORDINANCE AMENDING THE ROANOKE COUNTY CODE BY AMENDING SECTION 21-73, GENERAL PREREQUISITES TO GRANT OF DIVISION 3. EXEMPTIONS FOR ELDERLY AND DISABLED PERSONS OF CHAPTER 21. TAXATION TO INCREASE THE ALLOWED TOTAL COMBINED NET WORTH WHEREAS, Section 21-73 of the Roanoke County Code establishes a restriction on the total combined net worth allowed for the exemption from or deferral of real estate taxes for certain elderly or permanently and totally disabled persons; and WHEREAS, the 1997 General Assembly for the Commonwealth of Virginia amended Section 58.1-3211 of the 1950 Code of Virginia by increasing this total combined net worth from $75,000 to $100,00; and WHEREAS, the first reading of this ordinance was held on June 10, 1997; and the second reading and public hearing was held on June 24, 1997. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 21-73. General prerequisites to grant of Division 3. Exemption for elderly and disabled persons of Chapter 21. Taxation be amended to read and provide as follows: Sec. 21-73. General prerequisites to grant. Exemptions provided for in this division shall be granted only if the following conditions are met: * * ~ (2) That the owner and his spouse did not have a total combined net worth, including all equitable interests, ~-~ exceeding a _: hundred thousand dollars ($TOO,D3~~ as of December 31 of the immediately preceding calendar year. The amount of net worth specified herein shall not include the value of the sole dwelling house and up to one acre of land. 2. That this ordinance shall be in full force and effect with the 1998 tax year. C:\OFFICE\ WPWIN\ WPDOCS\AGENDA\CODE\21-73.ORD y ITEM NUMBER '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 1997 AGENDA ITEM: ORDINANCE AUTHORIZING THE ACQUISITION OF A 0.368 ACRE PARCEL OF REAL ESTATE IN MONTCLAIR ESTATES SECTION 9 COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Parcel "A" was recorded as a stormwater management parcel in Montclair Estates Section 9 in March 1983. Due to a lack of maintenance and nonpayment of real estate tax on the parcel by the l~omeownei•'s association the parcel was sold at an escheat sale in December 1996. SUMMARY OF INFORMATION: This parcel has been maintained sporadically by Roanoke County over the past several years due to inattention by the homeowner's association in Montclair Estates. It came to our attention, after the fact, that the parcel had been sold for delinquent taxes in December 1996. This parcel contains a small two-year detention pond that is directly adjacent to the proposed Montclair Regional Pond. The pond is undersized by our cui-~•ent standards, will have a negligible impact with respect to the proposed regional facility, and has been a sow•ce of complaints fi•om the neighborhood for many yeaz•s. Staff has discussed acquiring this parcel from the cun•ent owner for a sum of one hundred dollars ($100.00), his purchase price at the escheat sale. The current assessed value of the parcel is $700.00. Staff recommends the purchase of this parcel for the purpose of (a) conveying it to the City of Roanoke for use in the regional facility, or (b) abandoning the detention pond and conveying the parcel to adjacent property owners. Attached is a copy of the map showing the referenced parcel. i .' ~ w . -,, FISCAL IMPACTS: G-3 Funds in the amount of $100.00 are available in the Drainage Maintenance budget for the purchase of this parcel. No additional funding is required. ALTERNATIVES: 1. Purchase the site. 2. Do not purchase the site at this time. STAFF RECOMMENDATION: Staff recommends Alternative 1. SUBMITTED BY: George W. Simpson, III, P.E. Assistant Director, Engineering & Inspections ACTION Approved () Motion by: Denied ( ) Received ( ) Referred To cc: Paul !rlahoney, County Attorney APPROVED BY: Elmer C. Hodge County Administrator Eddy Harrison Johnson Minnix Nickens VOTE No Yes Abs 2 -~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JUNE 10, 1997 ORDINANCE AUTHORIZING THE PURCHASE OF CERTAIN REAL ESTATE FOR DRAINAGE PURPOSES FROM DAVID A. THOMPSON, TAX MAP NO. 36.19-1-1.2 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on this ordinance was held on June 10, 1997; and a second reading was held on June 24, 1997. 2. That the purchase of this real estate from David A. Thompson for One Hundred Dollars ($100) for drainage purposes is hereby accepted. Said real estate is more particularly described as a .36-acre parcel of real estate identified as Tax Map No. 36.19-1-1.2. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. C:\OFFICE\WPWIN\WPDOCS\AGENDA\REALEST\THOMPSON.DED METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ... / \ PROPQtTY aF /' ~ CHARLES C. HARRIS \ TAX MAP No. 36.15-1-10 N /~ , \ / PROPERTY OF ' ~ THOMPSON DAVID A / . " " TAX MAP No.36.19-1-1.7 , ~ (Montclair Estates) A PARCEL / , ~ 0.36 Ac. ~ / TAX MAP N0. 36.19-1-1.2 ~ ~/' ,~ ~ ~ PROPERTY OF 'r . \ \ COWAN C. 8 DORIS K. EDWARDS • ~ 1-1 6 ~ 36 9 ~~ ~ ~ ~v ~ \ . ~ ~ t TAX MAP No. .1 - o ~~ ~ _ _ - Z • k'. \ f t t ~? TUTTLE (ENE A de CAROL B s PROPERTY OF ej, KIMBERLY D. DUDLEY ~ . . TAX NAP N0.30.1fi-1-3 / ~ TAX MAP N0.38.19-1-1.5 \ ~ ~ / - - - -- - ""- - - ~ PROPeRTr or SHERRY J. WEBS / ~ I / TAX MAP NQ36.19-1-4 \ / I TAX MAP No.36.19-1-1.4 \ / ~ 36 19-1-5 ~ / I ( TAX MAP N . o. ~r - ~~~ 7 ~ ~ 19-1-1 3 /\ t t TAX MAP N 38 \ O // \ ~ . ~ o. . ~ ~~ No.38. ~ 1 6 ~ 0 ^ \ , P0 / ` i / ~ TAX MAP No.36.19-1-7 \ ~ ~ ' / P \ ~ / . ~ ~ \ F~~ ~ ~0 \ s . P , ,, s , ~ -~ ~ ~ ~ ,~ ~ ~' SAX MAP No.36.19 1~~/ ~~ ~ ~ / O ~ / ~ ~ ~ / ~ \ / i ~ / i v TAX MAP N0._36.19 _1_ 1.2 SCALE: _ 1 "_ 100' ___ 0.36 ACRE TRACT TO BE CONVEYED TO ROANOKE COUNTY BY DAVID A. THOMPSON PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 0.6 _05 =97 G:\CAD\PLATS\36181A t ... AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 1997 ORDINANCE 061097-4 TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1- 46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore increased the annual salaries of Board members by 4°k by Ordinance 62796-13 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5°~) percent; and WHEREAS, the first reading and public hearing on this ordinance was held on May 27,1997; the second reading was held on June 10, 1997. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 3.2°~ pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $11,473.36 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 1997. On motion of Supervisor Nickens to adopt the ordinance and increase salaries by 3.2°~, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance Joseph Sgroi, Director, Human Resources 2 r ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 1997 AGENDA ITEM: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THS ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On June 25, 1996, the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter require that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5%) percent inflation factor. SUMMARY OF INFORMATION: The first reading and public hearing of this proposed ordinance was held on May 27, 1997; the second reading and public hearing is scheduled for June 10, 1997. The current salary for Board members is $11,117.60. There is an additional annual compensation for the Chairman of the Board at $1,800 and for the Vice-Chairman at $1,200. This ordinance increases salaries by 3.2%. FISCAL IMPACTS: A 3.2% increase would cost $1,778.80($355.76 each). The new salary for each Board member would be $11,473.36. /}- I Respectfully submitted, 1~ ~ \V Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens N-I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 1997 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore increased the annual salaries of Board members by 4% by Ordinance 62796-13 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading and public hearing on this ordinance was held on May 27,1997; the second reading was held on June 10, 1997. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 3.2% pursuant to the provisions of Section 3.07 N-I of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $11,473.36 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 1997. agenda\ general\ salaries. ord ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 1997 AGENDA ITEM: ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 17.5- ACRE TRACT OF REAL ESTATE LOCATED EAST OF AIRPORT ROAD NORTH OF THE TERMINUS OF WOODBURY STREET (TAX MAP NO. 38.14-1-5) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-3 TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS AND TO GRANT A SPECIAL USE PERMIT WITH CONDITIONS TO CONSTRUCT A HOME FOR ADULTS, UPON THE APPLICATION OF SHENANDOAH HOMES RETIREMENT VILLAGE, INC. COUNTY ADMINISTRATOR'S COMMENTS: I~~G~ EXECUTIVE SUMMARY: This ordinance is before the Board after the successful motion to reconsider of May 13, 1997. This ordinance and public hearing have been readvertised as required by law. BACKGROUND: On April 22, 1997, this ordinance to rezone this 17.5 acre tract of real estate to the zoning classification of C-2 and grant a special use permit to construct a home for adults was denied. On May 13, 1997, a motion to reconsider was made and passed, which rescheduled a public hearing and reconsideration of this application by Shenandoah Homes Retirement Village, Inc. This matter was advertised, and public notice provided, as required by law. SUMMARY OF INFORMATION: The Board has expressed its concerns with the steady erosion of the County's tax base to tax exempt uses. Almost 10% of the overall assessed value of property in the County is tax exempt. Section 15.1-489 of the Code of Virginia lists the purposes of local zoning ordinances. One listed purpose is "(vii) to encourage economic development activities that provide desirable employment and enlarge the 1 ~-i tax base." Taking appropriate action to prevent the erosion of that tax base is a valid purpose of local zoning power and authority. Section 30-19-3 (C) of the Roanoke. County Zoning Ordinance addresses conditions which the Board may attach to special use permits. "Any such conditions shall be related to the design, scale, use or operation of the proposed special use." With respect to this application the Board raised questions concerning the proposed tax exempt uses of this development, the corporate structure and organization of this development, and management and development contracts with a profit-making corporation. The applicant and representatives of HCMF and ConstantCare-Shenandoah, Inc. have provided the County Attorney with documentation to address some of these concerns, which have been distributed to the Board. The applicant is not exempt from local taxation by classification, nor is it exempt from local taxation by designation. Similar uses in other jurisdictions have been determined to be taxable, both by the Virginia Supreme Court and through an opinion by the Attorney General. This ordinance includes a condition attached to the special use permit that "(6) [T]he use and operation of this development shall not be exempt from local taxation." FISCAL IMPACTS: It is anticipated that this development will generate local real estate taxes of approximately $100,000 per year. STAFF RECOMMENDATION: It is recommended that the Board hold the required public hearing, and thereafter, favorably consider the adoption of the proposed ordinance. Respectfully submitted, ~,~ Paul M. Mahoney County Attorney 2 1 Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by 3 Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JUNE 10, 1997 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 17.5-ACRE TRACT OF REAL ESTATE LOCATED EAST OF AIRPORT ROAD NORTH OF THE TERMINUS OF WOODBURY STREET (TAX MAP NO. 38.14-1-5) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-3 TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS AND TO GRANT A SPECIAL USE PERMIT WITH CONDITIONS TO CONSTRUCT A HOME FOR ADULTS, UPON THE APPLICATION OF SHENANDOAH HOMES RETIREMENT VILLAGE, INC. WHEREAS, the first reading of this ordinance was held on March 25, 1997, and the second reading and public hearing were held April 22, 1997; and WHEREAS, this matter was reconsidered by the Board of Supervisors on May 13, 1997, and a public hearing and reconsidered second reading of this ordinance were held on June 10, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 1, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 17.5 acres and located east of Airport Road north of the terminus of Woodbury Street, designated as Tax Map Number 38.14-1-5, in the Hollins Magisterial District, is hereby changed from the zoning classification of R-3, Medium Density Multi-Family Residential District, ..tom -- to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of Shenandoah Homes Retirement Villages, Inc. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) Development of the property shall be generally in accord with the conceptual site plan entitled "The Village at Shenandoah" prepared by E. T. Boggess and dated 12/7/96. Minor revisions to the concept plan shall be allowed to accommodate zoning compliance and storm water management needs, provided such changes do not fundamentally change site circulation, or the overall development concept that is depicted on the concept plan. (2) Public vehicle access to the property shall be limited to only the Airport Road access as shown on the conceptual site plan. Restricted emergency vehicle access shall be provided from either Woodbury Street or through the existing Shenandoah Homes property. (3) Storm water runoff from the site shall not be directed toward Santa Anita Terrace or Sierra Drive. No storm water from the site shall be directed such that it ultimately discharges into the existing detention area at the intersection of Sierra Drive and Fenwick Drive. All storm water runoff from the site shall be discharged into an adequate receiving channel. (4) The property owner shall dedicate sufficient land to Roanoke County for the purpose of allowing Roanoke County to construct ~~ public "T-turn-arounds" at the end of Santa Anita Terrace and Sierra Drive. Dedication shall take place at the time that Roanoke County has agreed to, and has funded the construction of such improvements. The land to be dedicated shall be located within the 25 foot buffer yard required by Section 30-92-4 of the Roanoke County Zoning ordinance, and said dedication shall not require the designation of additional buffer yard by Shenandoah Homes Retirement Villages Inc. 3. That the Board finds that the granting of a special use permit to construct a home for adults located east of Airport Road north of the terminus of Woodbury Street (Tax Map No. 38.14-1-5) in the Hollins Magisterial District is substantially in accord with the general purpose of promoting the health, safety and general welfare of the public by encouraging economic development and enlarging the tax base, and substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions related to the design, scale, use and operation: (1) Development of the property shall be generally in accord with the conceptual site plan entitled "The Village at Shenandoah" prepared by E. T. Boggess and dated 12/7/96. Minor revisions to the concept plan shall be allowed to accommodate zoning compliance and storm water management needs, provided such changes do not fundamentally change site circulation, or the overall development concept that is depicted on the concept plan. (2) Storm water runoff from the site shall not be directed ___,, ..1.' toward Santa Anita Terrace or Sierra Drive. No storm water from the site shall be directed such that it ultimately discharges into the existing detention area at the intersection of Sierra Drive and Fenwick Drive. All storm water runoff from the site shall be discharged into an adequate receiving channel. (3) Architectural styles of the proposed assisted living units, independent living units and Galleria shall be as generally depicted in the submitted plans, elevations and renderings dated 12/7/96. (4) Public vehicle access shall be prohibited to Woodbury Street, Hearthstone Road, Darby Road, Abney Road, Sierra Drive, and Santa Anita Terrace. Restricted emergency vehicle access shall be required and allowed from either Woodbury Street or through the existing Shenandoah Homes property. (5) A fire suppression system shall be installed in all residential units. The developer shall be responsible for all costs associated with providing the adequate fire flows required for this fire suppression system. (6) The use and operation of this development shall not be exempt from local taxation. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Z- G: \ ATTORNEY\ SHEND02.FRM .~, '.. . ~-r PETITIONER: HCMF Corporation/Shenandoah Homes Retirement Villages CASE NUMBER: 10-4/97 Planning Commission Hearing Date: April 1, 1997 Board of Supervisors Hearing Date: April 22, 1997 A. REQUEST Petition of Shenandoah Homes Retirement Villages Inc. to rezone 17.5 acres from R-3 to C-2 and obtain a Special Use Permit to construct a home for adults, located east of Airport Road north of the terminus of Woodbury Street, Hollins Magisterial District. B. CITIZEN COMMENTS Mr. Ted Boggess, representing the applicant presented the proposal to the Commission and said that the applicant and owner support all of the proffers and special use permit conditions suggested by the staff. Jeff Suhr, President of Boxley Hills Subdivision, spoke requesting cul-de-sacs at the end of Sierra Drive and Santa Anita Terrace. Cul-de-sacs would allow school buses, refuse trucks and other large vehicles to turn around, instead of backing down these streets. He also requested, as an alternative, that the end of Sierra, be connected with the end of Santa Anita, to allow the circulation of traffic. Mr. Suhr also suggested the dedication of an easement to allow residents of Boxley Hills walking access through the property so that residents can walk from Abney Dr'we to Sierra or Santa Anita. Mr. Malcolm Jamison spoke citing issues of access and drainage. He was aware of, and involved in, the 1980 rezoning and these same issues continue to be important. Mr. Anthony Riquelmy spoke citing the need for turn-a-rounds, or a one lane connection road through the property connecting Sierra and Santa Anita. He also told the Commission of the high volumes of traffic on Airport Road. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked about phasing of the project. Mr. Boggess responded that the project would be phased, and that the owner/developer are still considering the exact nature of the phasing. Probably four of the assisted living buildings, and the Galleria would be constructed initially. The Commission reaffirmed the importance of proper stormwater management for this project, citing the need to improve the drainage in the Sierra/Fenwick neighborhood. Mr. Witt commented that extending cul-de-sacs into this property might be inconsistent with a desire to keep traffic out of the Boxley Hills neighborhood. He also said that installing the cul-de-sacs would push the perimeter road further into the property, increasing the necessary buffer yard area. ~.~ I 2 D. PROFFERED CONDITIONS All of the proffers suggested by the staff were agreed to by the owner. These will be reflected in the ordinance prepared for this request. Likewise, all of the suggested special use permit conditions were accepted by the Commission. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval of the rezoning petition with the proffered conditions agreed to by the owner. The motion passed on the following roll call vote: AYES: Witt, Robinson, Hooker, Ross NAYS: None ABSENT: Thomason Mr. Ross moved to recommend approval of the Special Use Permit with the conditions suggested by the staff in their report. The motion passed on the following roll call vote: AYES: Witt, Robinson, Hooker, Ross NAYS: None ABSENT: Thomason F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: X Concept Plan X Vicinity Map X Staff Report _ Other Terrance L. H 'ngton, ~ P, Secretary Roanoke C my Planning Commission ..' ~~ STAFF REPORT PART I PETITION: Shenandoah Homes Inc. PREPARED BY: Terrance L. Harrington A. 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B. DESCRIPTION This is a petition of HCMF Corporation to rezone a 17.5 acre parcel of land from its existing designation R-3 Multi-Family Residential to C-2 General Commercial. The purpose of the rezoning request is to allow the construction of an adult community consisting of up to 128 assisted care beds and up to thirty-four independent living units. HCMF also requests a special use permit for a Home for Adults, as the proposed use requires a special use permit in C-2 zoning districts. The property is in the Hollins Magisterial District and is directly beside the Shenandoah Homes Retirement community at the end of Hawthorne Drive. The property proposed for rezoning is owned by Shenandoah Homes. HCMF Corporation is developing the property and will operate and manage the constructed facilities for Shenandoah Homes after the development of the. project. C. .APPLICABLE REGULATIONS AND PROPERTY HISTORY Homes for Adults are permitted by special use permit in C-2 zoning districts. Article IV of the zoning ordinance requires no additional use and design standards. Shenandoah Homes rezoned this property from R-1 to R-3 in 1980 to allow the construction of an adult care facility. Then, the zoning ordinance permitted these facilities as by-right uses. in R-3 districts. The 1992 zoning ordinance modified these regulations, and thereafter required a C-2 district designation for future home for adults. The 1980 rezoning proffered the construction of the home for. adults. However, the proffer contained a reversionary clause saying the zoning of the property would revert to R-1 if they did not develop the project. As zoning administrator, I have ruled that this 1980 proffer is not valid. Thus, the property must be rezoned to C-2 to allow the use to occur. Roanoke County will require that a site development plan be approved before the issuance of any building permits. The site plan will guarantee that they meet all county codes on site layout, parking, building height, etc. In addition, the site plan approval will guarantee that they implement any accepted rezoning proffers or special use permit conditions. VDOT will require a commercial entrance permit before site plan approval 2 TI PART I I A. ANALYSIS OF EXISTING CONDITIONS 1. Topography Rolling topography characterizes the property. Several distinct drainage areas are on the property, which direct existing storm water flows in a variety of directions. Two small sinkholes are known to exist on the property. 2. Vegetation Most of the 17 + acre site is currently grass/pasture land. A small wooded area exists near the center of the site. Staff estimates this wooded area is approximately 3-4 acres in size. 3. Existing Physical Development No existing physical development is on the site. Air photos from the late 1970's show an apparent homesite within the wooded area, but this home has subsequently been removed. 4. Access The property has a direct connection to Airport Road. Air photos show that this connection was the original driveway for the home that was on the property. The property also adjoins the ends of Santa Anita Terrace, Sierra Drive, Abney Road, and Darby Road in the Boxley Hills Subdivision. In addition, the property also abuts the end of Woodbury Street, a city road off Williamson Road. 5. Surrounding Neighborhood A variety of land uses surround the property. The existing Shenandoah Homes Retirement community lies southeast of the property. The property adjoins the Boxley Hills subdivision to the east and north, with thirteen Boxley Hills homes sharing a common property line with the property proposed for rezoning. The Boxley. Hills neighborhood is zoned R-1 Single Family. Commercial and industrial uses.are west of the property along Airport Road. The property directly adjoins corporate offices for Advanced Auto (I-1) and Bell Atlantic (C=2). Four city homes border the southern edges of the property along Woodbury Street and Hearthstone Road. Petition: ~ 3 File No.: ~~ Additional commercial and industrial development in the Airport Road and Williamson Road areas characterize the larger area. The property is also close to the Roanoke Regional Airport. The Airport Commission has advised us that the property is not located within a noise impact area of the airport. Thus, it is not considered an incompatible land use for the purposes of the airport's compliance with federal noise reduction program standards. 6. Drainage Storm water drainage and flooding has been a major recent problem in the Boxley Hills neighborhood, and has resulted in the recurrent flooding of several homes near the Sierra and Fenwick intersection. The County Engineering Department has commented on this rezoriing request saying that the flooding situation is critical in this area. They recommend that no storm water from this site be discharged along Sierra Drive or Santa Anita Terrace toward the Sierra/Fenwick intersection. They have also commented that there is currently no adequate receiving channel or storm sewer to receive the point discharges from this project once it is developed. It will be the obligation of the developer to identify an adequate channel. Currently, all storm water flowing toward the Sierra/Fenwick intersection flows into an existing sinkhole. To keep this sinkhole from overflowing, the County has installed an early warning system to notify County personnel when the water is reaching critical heights. In these situations, the County pumps water from the sinkhole into another watershed: No development should occur that aggravates this situation. B. ANALYSIS OF PROPOSED DEVELOPMENT 1. Use and Density The proposed project is an adult community comprising up to 128 assisted living beds, and up to thirty-four independent living units. Each independent living unit can accommodate up to two residents. The project also includes a variety of accessory uses to serve the needs of the residents, such as a pharmacy, craft shop, styling center, library, cafe, and newsstand. 2. Site Layout and Zoning Compliance No preliminary civil engineering work has been done for this proposed project. The conceptual site plan proposes the main entrance to the project off Airport Road. A private perimeter loop road would provide access to each of the thirty-four independent living units, and the assisted living beds. The 128 assisted living Petition: ~ 4 File No.: ~=l beds are designed to be within eight "residential pods,° each of which would contain sixteen sleeping beds and associated lounge and activity areas. One small kitchenette also is proposed for each pod. Besides the residential buildings, the project also incorporates a central main building or "Galleria" The two story Galleria is devoted to offices for administrative uses, all of the resident accessory uses including those cited a_ bove, and a kitchen area where food will be prepared for all of the assisted living residents. The Galleria is connected to each of the residential pods by a two- story-covered walkway that allows all assisted living residents access to the Galleria without going outside. In addition to the Airport Road entrance, the conceptual plan shows a driveway connection to the existing Shenandoah Homes community at the southeast corner of the site, and a possible access to Woodbury Drive along the southern edge of the property. In discussions with staff, the developer has agreed that no direct vehicle access to any residential street should be permitted. Thus, vehicle access to Woodbury Street, Hearthstone Road, Darby Road, Abney Road, Sierra Drive, and Santa Anita Terrace will be prohibited. Emergency vehicle access should be provided as discussed below. The conceptual plan shows the proposed perimeter road located close to the adjoining R-1 residences in Boxley Hills. By code this road must be located a minimum of 25-35 feet from the rear property lines of these residences. In addition, screening and buffering must be provided between the perimeter road and the residential property lines. Minor amendments in the concept plan will need to be made to accommodate this zoning standard. 3. Architecture The submitted conceptual plans show architectural plans and renderings for a typical assisted living residential pod, the Galleria, and a typical independent living unit: The residential pods and Galleria are two-story structures incorporating elements such as pitched metal roofs, covered porches, clapboard siding, angled bays and octagonal turrets designed to create the sense of a "small village." The independent living units are single story structures incorporating a single bedroom and bathroom with a combined kitchen and living room area. Each independent unit has its own single car carport. . 3. Traffic Generation/Circulation and Parking The VDOT has recommended that access to this project should be limited to Petition: 5 File No.: -f "' Airport Road, vvith the exception that a controlled emergency access point from a residential street would be acceptable. A commercial entrance permit will be . required for the Airport Road access, and commercial site distance requirements must be met. The proposed perimeter road provides access to each of the independent living units and the central parking area serving the Galleria and residential pods. The independent units are clustered, with two units sharing a common driveway connection to the perimeter road. Parking for each of the units will be provided in the private driveway or attached carport. The central parking area near the Galleria conceptually contains 26 spaces to.serve the Galleria and the assisted living units. Current zoning requirements require that at least 36 spaces be provided in this parking area to provide parking accommodations for the assisted living residents. This is based on a ratio of one space to three beds. In addition, one space is needed for each employee per major shift. At the time of the preparation of this report staff does not know whether the assisted living residents have the option of having a personal vehicle. if they do, the proposed parking area shown on the conceptual plan will need to be increased to accommodate resident and staff parking needs. If the residents are not allowed to have personal vehicles, then a variance to the County's parking requirements may be~~justified given the nature of the vehicle policy in place at this project. 4. Amenities The conceptual plan shows a system of walking trails throughout the 17 + acre site. These trails circle the residential assisted living area and extend to the southern portion of the site where the majority of the independent living units are located. A significant open space area is shown on the southern portion of the site, and conceptually, significant landscaping is shown throughout. Active recreational amenities for the residents are located within the Galleria building. 5. Utilities The Utility Department has advised that public water and sewer are available to this site. The developer will be responsible for insuring that these facilities are adequate to handle the additional demand generated by this development. The utility department also advises that the existing available fire flow may not be adequate to accommodate the required sprinkling of these residential units. Thus the developer may need to incorporate on-site storage for fire flow, or use other Petition: 6 File No.: 1'-' engineering means to provide the fire flow necessary to sprinkle these buildings. 6. Fire/Rescue The Fire.and Rescue Department has advised that the development of this project will not negatively affect the provision of fire and rescue services. According to the developer, state law requires that this use type be provided with a fire suppression system. In addition to the law, such a system is good. practice given the size and nature of the land use proposed. Given the single public access off of Airport Road, additional emergency access, designed and restricted to emergency vehicles only, should be provided to the site. Two logical locations for this emergency access are from the existing Shenandoah Homes property, or from the end of Woodbury Street off of - Williamson Road. 8. Drainage Drainage and storm water management plans for this property have not been prepared. The conceptual plan does not show any provisions for storm water management, nor indicate the desired direction of resultant storm water flows. No detention facilities are shown. Construction of these facilities may necessitate revisions to the concept plan, including relocation of portions of the perimeter road and relocation or elimination of some of the independent living units. As stated above storm water management plans for this property must not direct any storm water flows toward the Sierra Drive and Santa Anita Terrace area, and all flows must be discharged into an adequate receiving channel. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The property is designated as Development in the Comprehensive Plan. Development is a residential designation that encourages development densities up to 12 units per acre. Development policies encourage a variety of residential use types, provided adequate public facilities are available for the uses proposed. D. CONFORMANCE WITH COUNTY SUBDIVISION REGULATIONS The property exists as a separate lot of record. No subdivision of the property is expected or required to accomplish the project. Petition: ~ 7 -File No.: ~I PART III The proposed rezoning and special use permit are for a land use that is consistent with the County's Comprehensive Plan designation for this site. The site design that limits traffic access to Airport Road, helps to insure that this land use will have a minimal impact on the surrounding residential communities. The general site design and architecture proposed, also help to mitigate the potential impacts of this land use. Changes to the conceptual site plan will need to be made to insure that the proposed development can comply with local zoning and storm water standards. Proper storm water management will be extremely critical on this project given the severe nature of existing flooding problems in portions of the Boxley Hills neighborhood. Guarantees are needed to insure that this proposal as submitted is constructed in accord with the submitted plans, and is constructed to insure that storm water flows from the property do not negatively affect portions of Boxley Hills. To achieve these guarantees, the staff recommends that the owner of the land offer the following development proffers, and we recommend that the Commission and Board attach the following conditions to the Special Use Permit. Recommended Proffers 1. The property shall only be used for an adult assisted and independent living community as generally depicted on the conceptual site plan entitled, The Village at Shenandoah, prepared by E.T. Boggess and dated 12/7/96 2. Public vehicle access to the property shall be limited to only the Airport Road access as shown on the conceptual site plan. Restricted emergency vehicle access shall be provided from either Woodbury Street or through the existing Shenandoah Homes property. 3. Storm water runoff from the site shall not be directed toward Santa Anita Terrace or Sierra Drive. No storm water from the site shall be directed such that it ultimately discharges into the existing detention area at the intersection of Sierra Drive and Fenwick Drive. All storm water runoff from the site shall be discharged into an adequate receiving channel. Petition: $ File No.: ~v .1- ~ Recommended Special Use Permit Conditions 1. Development of the property shall be generally in accord with the conceptual site plan entitled The Village at Shenandoah, prepared by E.T. Boggess and dated 12/7/96. Minor revisions to the concept plan shall be allowed to accommodate zoning compliance and storm water management needs, .provided such changes do not fundamentally change site circulation, or the overall development concept that is depicted on the concept plan. 2. Storm water runoff from the site shall not be directed toward Santa Anita Terrace or Sierra Drive. No storm water from the site shall be directed such that~it ultimately discharges into the existing detention area at the intersection of Sierra Drive and Fenwick Drive. All storm water runoff from the site shall be discharged into an adequate receiving channel. 3. Architectural styles of the proposed assisted living units, independent living units and Galleria shall be as generally depicted in the submitted plans, elevations and renderings dated 12/7/96. 4. Public vehicle access shall be prohibited to Woodbury Street, Hearthstone Road, Darby Road, Abney Road, Sierra Drive, and Santa Anita Terrace. Restricted emergency vehicle access shall be required and allowed from either Woodbury Street or through the existing Shenandoah Homes property. 5. Afire suppression system shall be installed in all residential units. The developer shall be responsible for all costs associated with providing the adequate fire flows required for this fire suppression system. Petition: 9 File No.: (o- iD~ ~, ,~ /~ /. 4`~~uf~ /L~t Ililllilllilllllillllillillliiilllllilllllllllllllilllllllililllilillllllllillillllilillllllllllllllllllllllllllllillillllllllll)],) ;_ _ AGENDA ITEM NO. ~_ i ~ APPE CE REQUEST ~- - ;- _ ~_ _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS SUBJECT: ,%~'-~ -t y~l ,~~ ~ ~ ; o ~ s.~ ~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. ,, _ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND' ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED s BELOW: .- ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, _ and will enforce the rule unless instructed by the majority of the Board to do otherwise. - ~~ - ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. .®. ^ All comments must be directed to the Board. Debate between arecognized v speaker and audience members is not allowed. ._ ^ Both speakers and the audience will exercise courtesy at all times. -- ^ Speakers are requested to leave any written statements and/or comments o vc~th the clerk. c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK e. ~-- -- _ v s ~~ s i ~~ ~ ~ ~ ~ ~~ ~ ~. ~~ ~ ~11111111111IliIliI111111111111111111I1111l1111111illillllllllltlflllll111111fIIIIIIIIItllllillilllllilllllilllflllllllllililllll~ Illllilillllillllllllllliilillllillllillllilliilllliilliilillllllliiillillllllililllllllllilllllilllllillllllllllllllitillllllllj~ _. r ~ ~~ ~ v ~ s ~ . = AGENDA ITEM NO. ,~ - ,_ - ._ APPE CE REQUEST ~. - :_ _ ,_ _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS SUBJECT: 6 ... .. I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. ,_ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED .- ~= BELOW: i ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to ,, do otherwise. - ` - -- s ~~ ^ Speaker will be limited to a presentation of their point of view only. ,= Questions of clarification may be entertained by the Chairman. ~.. _. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. a~ s ^ Speakers are requested to leave any written statements and/or comments c with the clerk. ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP '; SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. ..... ~.. a ~s ~ ~~ ~ ~ ~ ~ ~ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK -- ~- _ -- ~-- ... s ~ ~~ ~ ~lilllllllliiiiifillilllillllllllllllllllllllllllillltlllllllllllllllifillllllllillllliltillllllllllllliillilillllllllllllllllllim Illillililllllllllllillllilllllliilliliillllllllllillllfililllllllillllllllilllllllllllilllllllllllllllllllllllllllllillllllilllj~,~ .... _ ~. _ __ AGENDA ITEM NO. ~ ,_ -- - APPE CE REQUEST ~ _ ~- -_ '= PUBLIC HEARING 1/ ORDINANCE CITIZENS COMMENTS -_ SUBJECT• `~ f c ~~ ~. ~' ~ l ~ / ~~` ~ ~- fw° r ~~ f .~~J -R~7 ~ , ~~~j v~:~,~~ R'='~ ~-. c • -- ® _ e ~ s~ ~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. ,, ~ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND'ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED '"~ BELOW: c i ~ s Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, o and will enforce the rule unless instructed by the majority of the Board to `°' do otherwise. . c ,= ~- ^ Speaker will be limited to a presentation of their point of view only. ,= Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. ~. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments ® with the clerk. _ .., ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK A UTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ,- _. _ -. _ i ~~ s ~ i ~~ ~ ~~ ~ ~ ~~ ~ ~ltlilllllltlilitil[t111llllllllllllltlllllilllltlllllllllt111[Ittllltlilllillitlttltllltlllt[t111111111111tt111I111111111ftllllim f 1 - LAW OFFICES OSTERHOl1DT, FERGl1SON, NATT, AHERON £~ AGEE A PROFESSIONAL CORPORATION CHARLES H. OSTERHOUDT 1919 ELECTRIC ROAD, SUITE I TELEPHONE MICHAEL S. FERGUSON 540-774-I 197 P. O. BOX 200G8 EDWARD A. NATT MICHAEL J. AHERON ROANOKE. VIRGINIA FAX NO. G. STEVEN AGEE 540-774-0961 2401 S'0007 MARK D. KIDD KRISTEN KONRAD JOHNSTONE June 10, 1997 The Honorable Chairman and Members of the Board of Supervisors of Roanoke County P.O. Box 29800 Roanoke, VA 24018 Re: Rezoning request-Shenandoah Homes Retirement Village, Inc. Dear Chairman and Members: The above matter is scheduled to be heard at the 3:00 p.m. session of the Board of Supervisors to be held on June 10, 1997. I have received and reviewed a copy of the Staff Report together with the proposed Ordinance rezoning the property and granting the special use permit. The provisions of the Ordinance are satisfactory to my client with two (2) exceptions. These exceptions are as follows: 1. In lieu of Paragraph 3 (D) of the Ordinance which is the Proffer relating to the dedication of land for turn-a-rounds, attached please find a suggested Proffer signed by an officer of Shenandoah Homes Retirement Village, Inc. This Proffer is substantially the same as Paragraph 3 (d) but includes some additional language. We would request that this paragraph be substituted for Paragraph 3 (d). 2. Insofar as Paragraph 4 (F) is concerned, we would suggest the language set forth on the attachment entitled "Shenandoah Homes Retirement Village's, Inc.-Special Exception Conditions". In this proposal, we are offering to pay full real estate taxes on the independent living and congregate care facilities and, in addition, paying a 20% service charge in lieu of taxes on the assisted living area. I am enclosing a plat which identifies those areas and further enclosing a summary of the tax benefits to be received by Roanoke County if this proposal is accepted. We appreciate the Board's reconsideration of this entire matter and would hope that the proposals set out in this letter would be satisfactory for the Board to adopt the suggested Ordinance with the revisions contained herein. Honorable Chairman and Members of the Board of Supervisors of Roanoke County June 10, 1997 Page 2 We will be present at the Board meeting this afternoon at 3:00 p.m. to address any questions which the Board may have. Very truly yours, Edward A. Natt EAN/laf cc: Shenandoah Homes Retirement Village, Inc. 6- 9 7 F R I 1 4 1 8 P r o T e l P D 3 SH'>WNA]'JD0~1.>`I HC)M:E~,$ Rr,Z'Ik,~N1,1~~NT 1TILLP,G1r' S INC. P~~O~`'~'ER5 ' ~, . T'he under_~~i.ync~d. ~oes~ h~z'eby valuntazy proffer a four:,h proffer in re7.atir~r>, ~:o thE' abo•v~e forcing: 4. At such time as R.uan~oke County has approved and funded the Gorlstruc~tfon of "'~-turn-grounds" at the terminus of Sarlt~a ~,nita Terracw arzcl S,iE~,r;ra Drive, the petitioner, i.ts successors and assig.nb, shall dedicate sufficient land to tha Board of Super~vi9~~xs of Ftoan.oke Courity. for the pu.rpgse of constructiUn of said turn grounds . The obI igr~tion for conatruotioFl at• the tux•n s,rounde, and the cost t.he.reof, steal], be boxzZ,e entirely by the County of Roanoke. The land to bP dadicated shall ba li.mite,d to that px'operty within the 2S' buf.f.er yard required by Section 30-92-4 of the R,ot~riok~: Co~snty Won~.n~3 Ordina.noe in e:ci,st~ance o~n the date of the adoption of this Qr~3inz~ric.e. Thy Courity shall not x'equi.re the ded:~cjtiion of ~~iy add.i,tion.al land other than that contained witriin th.e 2S' buffer yard as set cut by 5aid.Section. Should any land bP dcdica.ted pursuant to this Prof.;fer, the Pc:ti.tioner shall not bo required to provide gray add.itioilal buffer yard. SHFNi~IVi?0I~H HOIrE~S 'kET REI~IEN'T VTI,LAGE3, zNC. ~ . A a.cl~.-c Rle z: ~vfl54u I ~>p~HC'Mr' . P~ttiS: ~ nf~J6/06/47 ~~, ' ~. Tt,7'ffaL. F. ~~ SHENANDOAH HOMES RETIREMENT VILLAGE'S, INC.- SPECIAL EXCEPTION CONDITIONS The following conditions shall apply to the Special Exception granted by the Board of Supervisors for the Shenandoah Homes Retirement Village's Inc., rezoning and Special Exception permit: 1. The property owner shall pay real estate taxes on that area of the property designated as Independent Living (5.48 acres and 3.04 acres) and that area of the project identified as Congregate Care Facilities (1.75 acres). The area of the project designated as Assisted Living (6.0 acres) shall be tax exempt with the provision that the property owner shall pay a service charge in lieu of taxes on said portion of the project at the rate of 20%. Payment of said service charge in lieu of taxes shall be conditioned upon the enactment of legislation by the General Assembly to provide for such. Z:\WP50\LISA\HCMF.SEC:laf06/09/97 JUN-10-97 TUE 910 Cost Estiruates • Assisted Living: • Total Amount o£Land Allocated: 6 Acres • Estimated Cost of Construction: 1. Six buildings consisting of 10,282 Sq. Ft. each at a cost of $3,SS5,504 2. '11Valkways connecting the buildings to the common area: $168,975 3. The Galleria Building consisting of 24,874 Sq. Ft. @ $1,778,630 a) Kitchen, Dining and Administxative Services for the Assisted Living Resident. b) Cra#Is Workshops, Computers, and Recreational Services for the Assisted Living Resident. c) Pharmaceutical and Personal Care Services for the Assisted Living Resident. d) Chapel and Therapy Rooms for the Assisted Living Resident. e) Congregate Living Residents are eligible for all meals as included in their monthly fee f) Independent Living Residents are eligible for one (1) meal per day as included in their monthly fee. • Total Estimated Cost of Assisted Livia~g non-inclusive of land: $5,503,109 • Estimated heal Estate Tax @ 20 % Service Fee : $1,1,006 Congregate Living • Total Amount o£ Land Allocated: 1.75 Acres • Estimated Cost of Construction: 1. Two Buildings consisting of 18,100 Sq. Ft. each at a cost of: $2,024,400 2. Walkways connecting the buildings to the common area: $112,640 • Total F,stimated Cost of Congregate Living non-inclusive of the land: $2,137,040 • Estirnat@d Real Estate Tax (non-e~;e~npt) : $21,370 • Independent Living • Total Amourn of Land Allocated: 8.52 Acres • Estimated Cost of Construction P. 02 l . Five 2 BR Patio units at a cost of $414,690 2. Eighteen 2 BR Garden Units at a cost of $1,454,508 3. Six 1 BR Garden Units at a cost of $ 380,730 • Total Estimated Cost o£ Independent Living non-inclusive o£ land: $2,249,928 • )Estimated heal Estate Tax (non-exempt) : $22,490 Total Estimated Meal Estate Tax Generated by tb~e ~x'olect: $54,856 1~~ ~ ~T ~ C©~GRE~-~ ~ t 1.., l v ~ N G L t ;r r ~ '1 :, .i•,: ~.: ~ ~ r _ ._ y -;r C~r E ~r ~~ s4 ` lr I ~~ I. ~ ~ ~.., ~.. •` .:, ~~ 1 - ~.~! . . •~~~""~ 1 1 ~, ~~- ~. ~- __ .-. ~ ''~--- ~ ~~ \, ~ i ~ ~...~..... ~,~ '~~ 1 ~.~ .. . ~~ .,, ; -l ~ ~ 1 f , f !/ i ~. ~F• ~ '. 1 :. b,~ _, ti -~ ` ..`~,~•~c`.rr~ . t `~ • - • ~~~ • ~. ~~~ t! 'p - .µi ~ r ~'~'r-` ~ r ~•,_ - a i ,.~ r ~ 4 ~ : CJ f ~. ~... .. ~. `~ ' -J ~ • t ~K~ i ~~ ~• y,,: ,~ ~-F-- z ~~ ~~-3 ~'~ ~' ~': w ~~ ./ -. / " _.- Post-It` fax Nate 7fi71 ~p ~' p~es~ ~ .~ Co~Dep2 Qo. Phan # ~ +1'Lf Fax a;~'" .. ~j~/ • r~ ~ Fex Ik ACTION NUMBER ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 1997 AGENDA ITEM: Appointments to Committees, Commissions and Boards c''OUN'1'y ADMINISTRATOR' S COMMENTS ~ BOARD OF ZONING APPEALS The five year term of Carl W. Wright, Hollins District, will expire 06/30/97. ~„ BUTLDTNG CODE BOARD OF ADJU3TMENTB AND APPEALS The unexpired term of Buford Butts, alternate. Mr. Butts was appointed to fill the remaining term of the late Larry Lester. The alternate term will expire on 7/28/98. ~ CLEAN VALLEY COUNCIL The two year term of Vince Reynolds will expire 06/30/97. ~ PA~3R8 & RECREATION ADVISORY COMMISSION The three year terms of Richard H. Cox, Hollins District; Michael L. Walthall, Catawba District, and Wayne Gauldin, Catawba District, will expire 06/30/97. SUBMITTED BY: Mary H. Allen, CMC Clerk to the Board APPROVED BY: Elm r C. Hodge County Administrator Si-~I Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: ACTION VOTE No Yes Abs Eddy _ Harrison _ Johnson _ Minnix _ Nickens _ ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 1997 RESOLUTION 061097-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for June 10, 1997 designated as Item K -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of Minutes -April 22, 1997 2. Confirmation of committee appointment to the Building Code Board of Adjustments and Appeals and Parks and Recreation Advisory Commission. 3. Acceptance of Sanitary Sewer Facilities Serving Country Kitchen/Country Inn. 4. Resolution of Support for proposed VDOT road improvements to Woodhaven Road. 5. Resolution in support of the Partners in Prevention Initiative with the Commonwealth of Virginia. 6. Request from School Board for appropriation to the 1997-1998 Regional Special Education Fund. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any ., such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution with resolution in Item 4 revised with Supervisror Eddy's suggestions, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering 8~ Inspections Carol E. Whitaker, Regional Director Dr. Deanna Gordon, School Superintendent Diane D. Hyatt, Director, Finance Brenda Chastain, School Board Clerk 2 ~i April 22, 1997 199 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 April 22, 1997 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of April, 1997. N RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:04 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by the Reverend James W. Reynolds, Retired, United Methodist Church. The Pledge of Allegiance was recited by all present. April 22, ~9g~ 201 Rescue Volunteer Coordinator and Volunteers Pat Steaghly, Woody Henderson and Jim Reynolds. Supervisor Minnix moved to adopt the proclamation. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: NEW BUSINESS 1. Resolution endorsing in concept the Blue Ribbon Committee's recommendations for Roanoke County Schools. (Elmer C Hodge. County Administrator) R-042297-1 Mr. Hodge reported that the Blue Ribbon Committee was established to determine the needs of the school system. The committee met over 87 times and toured 28 school facilities. On March 17, 1997, the committee presented the results of the 1997 Comprehensive Facilities Study of the School System to the School Board and Board of Supervisors in a public meeting. The report recommended approximately $100 million in improvements to the schools over the next ten years. On March 27, 1997, the School Board accepted and endorsed in concept the Blue Ribbon Committee report. Mr. Hodge requested that the Board of Supervisors also endorse in concept the recommendations of the Blue Ribbon Committee. April 22, 1997 -_ ..._ R-042297-2 Mr. Obenshain advised that on April 2, 1997, staff received a report from Moss & Barnett with recommendations as to the conditions of the transfer of the County's cable franchise operated by Salem Cable TV. The Board is requested to approve the transfer of ownership of the Salem cable television system from Booth Communications of Virginia to Blacksburg/Salem Cablevision, Inc. (BSCI), a subsidiary of Adelphia. Mr. Obenshain explained that because BSCI is a new legal entity, a performance and payment bond in the sum of $100,000 to the benefit of the County from BSCI or Adelphia is required. Mr. Obenshain requested approval of the resolution transferring ownership to the subsidiary with conditions and a performance and payment bond of $100,000. In response to questions from ; Supervisor Nickens, Mr. Obenshain explained that the cost of the bond is estimated at $1500 -$2500 for a five year period and that the franchise expires in 2 1/2 years. At that time they will review and determine whether to adjust the bond. Supervisor Nickens moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 203 RESOLUTION 042297-2 TO APPROVE THE TRANSFER OF OWNERSHIP OF THE FRANCHISE FROM-BOOTH COMMUNICATIONS OF VIRGINIA, INC. TO BLACKSBURG/SALEM CABLEVISION, INC. April 22, 1997 205 other similar form acceptable to the County and returning same to the County within thirty (30) days of the effective date of this Resolution. e. At the time the franchise is accepted, BSCI or Adelphia shall furnish and file with the County a performance and payment bond, or a performance and payment bond together with such other security as is approved by the County. The bond shall rUn to the County in the penal sum of One Hundred Thousand and 00/100 Dollars ($100,000). I. The performance bond shall be conditioned upon the faithful performance of BSCI of all terms and conditions of the franchise. The. rights reserved to the County with respect to the bond or other security are in addition to all other rights `the County may have under the Roanoke Franchise or any other law. The company providing the bond must be licensed to do business in the State of Virginia. ii. The requirement to maintain said bond shall remain in farce for the remaining term of the Roanoke Franchise unless extinguished by authority of the County. iii. The bond shall be subject to the approval of the County and shall contain the following endorsement: "It is hereby understood and agreed that this bond may not be canceled without the consent of the County until sixty (60) days after receipt by the County by registered mail, return receipt requested of a written notice of intent to cancel or not to renew." 3. The County hereby waives any right of first refusal which the County may have pursuant to the Roanoke Franchise, to purchase the Roanoke Franchise, or the cable television system serving the County, but only as such right of first refusal applies to the request for approval of the transfer of ownership now before the County. 4. In the event the transfer of ownership contemplated by the foregoing recitals is not completed, for any reasons, the County's consent to the transfer of ownership shall not be effective. 5. This Resolution shall take effect immediately upon its adoption. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None Apri122,1997 Orr was completed in early 1995. The County provided a $150,000 match at the beginning of the project, of which VDOT has applied $41,691.33 as an excess match against the ineligible project costs leaving a sum of $192,608.66 owed to VDOT. Mr. Gubala reported that $1,059,708 will remain in the R. R. Donnelly account after funds are allocated to pay the remaining expenses, and $31,925.50 remain in the 1993 bond issue for Valley TechPark. Staff recommends that the Board authorize the expenditure of the 1993 bond funds and $160,683.16 from funds appropriated for R. R. Donnelley to reimburse VDOT for the construction of Technology Drive in Valley TechPark. In response to questions, Mr. Hodge advised staff would bring back a report on phase II improvements to the May 13 meeting. Supervisor Harrison moved to expend the funds. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 5. Request for approval of the 1997/98 Cable N budget (Anne Marie Green. Community Relations Director A-042297-5 Ms. Green reported that the total RVTV budget is $190,995 and the County's share is 33.8% or $64,556. The budget increases include position reclassifications, and the addition of another full time position. The budget includes a 4% salary increase, but the actual raise will be the same as County employee raises. Apri122, 1997 209 jT~ry Harrington, Director of Planning 8~ Zonings It was the consensus of the Board to set a work session for May 27, 1997. IN RE: FIRST READING OF ORDINANCES 1. Ordinance amending and reenacting Section 2-17 Dissemination of criminal history record information of applicants for public employment,._permit or license of Article II. Organizational Structure of Countk Administration of Chapter 2 of the Roanoke County Code Joseph Obenshain~ Sr. Assistant County Attorney Mr. Mahoney advised that a software package is available that will permit direct access through the Central Criminal Records Exchange and would reduce the time for criminal background checks from 4 to 6 weeks to only 72 hours. However, the Board must adopt an ordinance which codifies Roanoke County's policy of requiring criminal background checks for volunteers and employees. Supervisor Eddy noted that the word "volunteer" was not included in the ordinance heading, and moved to approve the first reading with "Volunteer" added to ordinance heading, and set the second reading for May 13, 1997. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None April 22, 1997 211 OF ANY RIGHT, TITLE OR INTEREST IN AN EXISTING STORM DRAIN, AND DECLARING AN EMERGENCY THEREFOR WHEREAS, Davis H. Elliot Company, Inc. is the owner of a 9.331 acre parcel of real estate identified as Tax Map No. 50.01-1-2.2, acquired by deed dated February 26, 1988, from Jack F. Walrond, Jr., recorded in the Roanoke County Circuit Court Clerk's Office in Deed Book 1280 at page 1425; and WHEREAS, by plat dated October 23, 1987, made by Frank B. Caldwell, III, Land Surveyor, showing Perimeter East Commerce Center Phase I, recorded in the Roanoke County Circuit Court Clerk's Office in Plat Book 10 at page 113, a buried pipe is described as "Approximate location existing storm drain," and further referred to in said plat as a drainage easement; said drainage easement being located on the above- referenced property; and WHEREAS, Elliot has requested that the Board of Supervisors of Roanoke County release and quitclaim any right, title, or interest the County may have to the above-referenced storm drain which has been referred to as a drainage easement, and acquire a new 20' drainage easement; and WHEREAS, the acquisition of this drainage easement will assist in the resolution of storm water drainage problems in the east Route 460 corridor, and will support and encourage economic development initiatives in said corridor; and WHEREAS, it has been determined that an emergency exists, and that the second reading of this ordinance is hereby waived in accordance with the provisions of the Roanoke County Charter. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authority only by ordinance. A first reading of this ordinance was held on April 22, 1997; and the second reading was waived upon a declaration of emergency in accordance wi#h said section; and 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate (storm drain or drainage easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and 3. That in consideration of the payment of $1.00 and conditioned upon the exchange as hereinafter provided, a drainage easement described as "Approximate location existing storm drain" as shown on a plated dated October 23, 1987, made by Frank B. Caldwell, III, showing Perimeter East Commerce Center Phase I, recorded in the aforesaid Clerk's Office in Plat Book 10 at page 113 be, and hereby is, released; and 4. That, in exchange, acquisition and acceptance of a drainage easement twenty (20') feet in width as shown on the attached "Easement plat for County of Roanoke showing A New 20' Drainage Easement Across the Property of Apri122, 1997 213 3. Acceptance of a $21,300 grant to enhance drug law enforcement and prosecution. 4. Acceptance of a $64,928 grant to fund two School Resource Officers. 5. Request from County Schools to appropriate additional revenues from the dual enrollment program with Virginia Western Community College. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution after discussion of Item 4, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnix: (1) He thanked Tim Gubala for his memorandum regarding Southwest Industrial Park. (2) He asked about the disposition of the traffic light where young people cross the street. Mr. Hodge will get the information and report back. (3) He attended the opening of the Cave Spring Softball season and had a good time. (4) He welcomed Parks and Recreation Director Pete Haislip back to work. Supervisor Harrison: (1) He met with North Lakes Civic League and they discussed changes in the recycling program. He asked General Services Director Bill Rand to contact ~Cing Harvey with information. (2) He received a call from Melissa Tickle who received a bone marrow transplant and announced that there would be a donor/transplant program at Roanoke Memorial Hospital this evening. (3) He participated in the walk up Mill Mountain for the Greenways Ceremony on Saturday and April 22, 1997 215 .._ ~ ~__~ _.e..__~~ ~~_..~ institutions. IN RE: REPORTS Supervisor Minnix moved to receive and file the following reports after discussion of Item 8. The motion carried by a unanimous voice vote. 1 General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of March 31 1997. 5. Report of expenditures and commitments for public private partnerships from the Economic Development Capital Fund 6. Report from the Virginia Department of Transportation of chances to the Secondary System as of March 1997 Z Report of Claims Activity for the Self-Insurance Program 8. Report on County and School Lease-Purchases Supervisors Eddy requested another report that would include the number of years, interest rate and when they will be started. Mr. Hodge will amend the report and bring it back to the Board. IN RE: RECESS April 22, 1997 217 Mr. Hodge presented a memo addressing issues from previous work sessions and Supervisor Eddy's April 11 memo. Mr. Hodge requested Board consensus to follow the recommendation from his April 14, 1997 memorandum for funding of the Glenn-Mary site and school projects. There was Board consensus of the following budget issues: (1) The two additional police officers will be funded. (2) Youth Haven II budget will be funded for six months. Mr. Hodge will work with Roanoke City and bring back a report at the end of six months. (3) The citizen satisfaction survey will be funded only every other year. (4) Staff will bring back plans for each bunk room addition project and request an appropriation at that time. (5) Mr. Hodge will get more information on the police firing range. (6) Virginia Western Community College funding will be 34.2% of $67,000. (7) There was consensus not to fund the Urban Partnership. (8) The contributions to the other agencies/organizations will be the average of ali Board member suggestions. (9) Support was expressed for the EMD program. Mr. Hodge will provide a report to the Board that includes charging for non-emergency rescue calls. (10) There was Board consensus not to fund low band radios on I-81 and I-581, but Mr. Hodge will contact other localities to discuss installing the low band radio system on Blue Ridge Parkway. (11) Mr. Hodge will bring back a report on the CIRCLE suggestion program in July to consider future funding of the program. (12) Staff was asked to add to the July joint meeting with Roanoke City Council consideration of a joint teen center in Roanoke City Market similar~to the Brambleton Teen Center. .. April 22, 1997 ~ 1 n On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: PUBLIC HEARINGS 1. Public Hearing for citizen comment on the proposed fiscal year 1997/98 budget. Denise Swanson. 5451 Lonsdale Road Roanoke spoke on the School Board budget, particularly as it relates to disabled students and the lack of adaptive equipment for the disabled. She also expressed concern about the special education --__.__ program in the County Schools and the lack of a contract and proper documentation for the regional school. Supervisor Nickens asked Mr. Mahoney to get involved in the contractual aspects as it relates to the regional school. Lisa Merrill. 10721 Bent Mountain Road spoke on the School Board budget and expressed concern about payment for additional outside legal counsel, and recommended cutting funds in some school areas in order to pay for other needs in the schools. She asked for assistance from the Board of Supervisors to have the schools hire an outside consultant to study the school system and look for ways to reduce costs. Ted Allen. 4221 Whitehall ircle, SW President of the Alliance for the Mentally III, requested additional funding for mental health services. April 22, 1997 221 Virginia (1950,. as amended), which requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by Section 15.1-431 of the 1950 Code of Virginia, as amended, and a first reading of this ordinance was held on April 8, 1997; and the public hearing and second reading of this ordinance was held on April 22, 1997. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors of Roanoke County acknowledges and consents to the vacation of a portion of the storm water management easement across Lots 28, 29, 30 and 31, Penn Forest Place, in the Cave Spring Magisterial District of the County of Roanoke, Virginia, as shown on the 'Revised Plat of Subdivision for Boone, Boone & Loeb, Inc. creating hereon "PENN FOREST PLACE"', revised February 4, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 17, page 102, and as further shown on the Exhibit ("Revised Storm water Management Easement," prepared by Lumsden Associates, P.C., dated 15 November 1996) attached hereto, pursuant to Section 15.1- 482(b) of the 1950. Code of Virginia, as amended; and, 2. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioner, Boone, Boone & Loeb, Inc., or their successors or assigns; and, 3. That the Department of Engineering and Inspections shall record a certified copy of this ordinance with the Clerk of the Circuit Court of Roanoke County, Virginia, and the recordation costs shall be payable by the petitioner. 4. That this ordinance shall be effective on and from the date of its adoption. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Ordinance to rezone approximatelx 3 0 acres from C-1 to I-2 to construct a vehicle maintenance facility and new access road_ located on the south side of West Main Street across from Alleahanv Drive. Catawba Magisterial District, upon the April 22, 1997 223 WHEREAS, ,the Roanoke County Planning Commission held a public hearing on this matter on April 1, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 3.00 acres, as described herein, and located on the south side of West Main Street across from Alleghany Drive, (Tax Map Numbers 55.03-1-18, 19, 20) in the Catawba Magisterial District, is hereby changed from the zoning classification of C-1, Office District, to the zoning classification of I-2, Industrial District. 2. That this action is taken upon the application of Industrial Development Authority of Roanoke County. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) Landscaping and the berm along Route 11/460 (West Main Street) shall be located in substantial conformance with the Kroger VMF site plan dated March 21, 1997, provided that the break for (old) Garman Road is deleted and the berm extended to new Garman Road. (2) Access to the property shall be solely from (new) Garman Road. There will be NO entrance to the-site from (old) Garman Road. 4. That said real estate is more fully described as follows: All of those certain lots, parcels or tracts of land, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the Catawba District of the County of Roanoke, Virginia, designated and described as all of Lot No. Fifteen (15), all of Lot No. Sixteen (16), and the Western 70 feet of Lot No. Fourteen (14), as shown on the recorded Map of Fort Lewis Estates, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, at page 51, reference to which is hereby made for further description of said property; said real estate being further shown and designated upon the Roanoke County Land Records as Tax Map No. 55.03-1-18, 55.03-1-19, and 55.03-1-20. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by-this ordinance. .. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: Apri122, 1997 225 WHEREAS, the first reading of this ordinance was held on March 25, 1997, and the second reading and public hearing were held April 22, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 1, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 2.35 acres, as described herein, and located on the south side of West Main Street across from Allegheny Drive (Tax Map Numbers 55.03-1-14, 15, 16, 17) in the Catawba Magisterial District, is hereby changed from the zoning classification of C-1, Office District, to the zoning classification of I-2, Industrial District. 2. That this action is taken upon the application of Industrial Development Authority of Roanoke County. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) Landscaping and the berm along Route 11/460 (West Main Street) shall be located in substantial conformance with the Kroger VMF site plan dated March 21, 1997, provided that the break for (old) Garman Road is deleted and the berm extended to new Garman Road. (2) Access to the property shall be solely from (new) Garman Road. There will be NO entrance to the site from (old) Garman Road. 4. That said real estate is more fully described as follows: All those certain lots or parcels of land together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the County of Roanoke, Virginia, on the south side of U.S. Route 11 /460 being designated and described as 5 feet of lot 14, the eastern 25 feet of lot 14, lot 13, and lot 12 on the map of Fort Lewis Estates recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, Page 51, reference to which is hereby made for a further description of said property, said real estate being further shown and designated upon the Roanoke County land records as Tax Map Numbers 55.03-1-17, 55.03-1-16, 55.03-1-15, and 55.03-1-14. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Apri122, 1997 227 In response to a question from Supervisor Johnson, Reverend B-urger advised that the 501 C3 tax exempt status would be extended to the property. Supervisor Johnson expressed concern that the County would be losing the taxes on the property if it became 501 C3. Supervisor Harrison noted that the site plan shows three access roads. Mr. Harrington responded that the proffers state that the only access will be at Airport Road and the others will be for emergencies only. In response to questions from Supervisor Eddy regarding drainage issues, Mr. Boggess advised they were working with a local engineering firm to address any drainage problems. In response to questions from Supervisor Nickens, Reverend Burger advised that the project will be developed by HCMF Corporation, who has applied to HUD, and would be managed by a Board of Directors elected by the church. Following discussion on whether the facility should pay a 20% service fee in lieu of taxes, Mr. Mahoney responded that this could not be a condition to the rezoning or permit because those conditions must relate to land use and that Commissioner of the Revenue Wayne Compton felt that the facility should be fully taxed. Supervisor Nickens asked Mr. Mahoney to reevaluate. Malcolm Jamison, 5715 Santa Anita Terrace, Boxley Hills Neighborhood Association advised that their only concern was drainage, and also requested cul-de- sacs at the end of Sierra Drive and Santa Anita Terrace to allow vehicles to turn around instead of backing down these streets. Otherwise, he requested that the two streets be joined together. In response to an inquiry from Supervisor Eddy, Mr. Harrington April 22, 1997 229 _._ _ _ _ NAYS. Supervisor Eddy 5. Ordinance amending and reenacting Ordinance 82592-12 the Zoning Ordinance. Section 30, to allow broadcasting towers only by special use permit in C-2~, General Commercial Districts. I-1 and I-2, Industrial Districts (Terry Harrington, Director of Planning 8< Z_ oninp) 0-042297-14 Mr. Harrington advised that there were no changes to the ordinance since the first reading. John R. Mahanna, 3403 Londonderry Lane, spoke in support of the ordinance, and suggested that in the future when towers are installed, the neighborhoods affected by the tower should be informed. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 042297-14 AMENDING AND REENACTING ORDINANCE 82592-12. THE ZONING ORDINANCE FOR ROANOKE COUNTY, BY THE AMENDING SECTIONS 30-54-2 (A) 6, AND (B) 4; 30-fit-2 (A) 6, April 22, 1997 231 additional, modified, or more stringent standards are listed in Article IV.~ Use and Design Standards, for those specific uses. 6. Miscellaneous Section 30-61-2. Permitted Uses (B) The following uses are allowed only by Special Use Permit pursuant to Section 30-19. An asterisk (*) indicates additional, modified, or more stringent standards are listed in Article IV. Use and Design Standards, for those specific uses. 3. Miscellaneous ~`crc~~~t)r'~'t'_ Section 30-62-Z. Permitted Uses (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified, or more stringent standards are listed in Article IV. Use and Design Standards, for those specific uses. 6. Miscellaneous Section 30-62-2. Permitted Uses (B) The following uses are allowed only by Special Use Permit pursuant to Section 30-19. An asterisk (*) indicates additional, modified, or more stringent standards are listed in Article IV. Use and Design Standards, for those specific uses. 3. Miscellaneous 2. That this ordinance shall take effect from and after April 22, 1997. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 6. Ordinance amending and reenacting the 1985 Comprehensive Plan by the incorporation of the Conceptual Greenway Plan Roanoke Vallev. (Jon Hartley Assistant Director of Planning 8~ Zonin April 22,1997 233 Roanoke Valley, Virginia, and following a duly advertised public hearing as required by Section 15.1-431 of the Code of Virginia, 1950, as amended, on April 1, 1997, adopted a motion recommending that the Roanoke County Comprehensive Plan be amended to incorporate the analysis, conclusions, and recommendations of said Plan with the attached addendum; and WHEREAS, the first reading of this ordinance was held on April 8, 1997; the second reading and public hearing was held on April 22, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the 1985 Roanoke County Comprehensive Plan is hereby amended to incorporate the analysis, conclusions and recommendations of the Conceptual Greenway Plan, Roanoke Valley, Virginia, with the attached addendum. The Plan and the addendum contain information, policy, goals, objectives, and recommendations to guide the County in the greenway development process. 2. That the effective date of this ordinance shall be April 22, 1997. On motion of Supervisor Eddy to adopt the ordinance and addendum, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: CITIZEN COMMENTS AND COMMUNICATIONS 1. Reverend Buraer. Shenandoah Homes spoke on Shenandoah Homes Retirement Villages' rezoning and advised denial would be a burden for the church because they already spent so much money on the proposed project. He asked the Board to reconsider. 2. Keith Green. HCMF, Vista .Forest Drive, requested reconsideration of the Shenandoah Homes Retirement Villages' rezoning because there were legal questions regarding tax exempt status that needed to be answered. 3. Malcolm Jamison. 5715 Santa Anita Terrace, also requested reconsideration of the request and felt that it was a good project. r A-061097-5. a ACTION NO. ITEM NUMBER ~~"'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 1997 AGENDA ITEM: Confirmation of Committee Appointments to the Building Code Board of Adjustments and Appeals and the Parks and Recreation Advisory Commission. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the May 13 Board meeting and should now be confirmed. Building Code Board of Adjustments and Ap,ep a1s Supervisor Eddy nominated Buford Butts, alternate member to complete the unexpired four-year term of Larry Lester. The term will expire April 27, 2000. Parks and Recreation Advisory Commission Supervisor Nickens nominated Roger L. Falls to serve another three year term representing the Vinton Magisterial District. His term will expire June 30, 2000. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed by the Board of Supervisors. Respectfully submitted, ~~ Mary H. Allen, CMC Clerk to the Board Approved by, E mer C. odge County Administrator • ~ ~ ~~~ Y ACTION VOTE Approved (x) Motion by: Marry C. Ninkanc to No Yes Absent Denied ( ) anbrove Eddy _~ Received ( ) Harrison Referred ( ) --x- To Johnson _~ ( ) Minnix _~ Nickens _~ cc: File Building Code Board of Adjustments & Appeals File Parks & Recreation Advisory Commission File ~-061097-5. b ACTION # ITEM NUMBER ~'~,' ,,;~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 1997 SUBJECT: Acceptance of Sanitary Sewer Facilities Serving Country Kitchen/Country Inn COUNTY ADMINISTRATOR'S COMMENTS: G~.c~~~'~ SUMIVIARY OF INFORMATION: The Developer of Country Kitchen/Country Inn, Mike Sloan of Plantation Development, has requested that Roanoke County accept the Deed conveying the sanitary sewer facilities serving Country Kitchen/Country Inn along with all necessary easements. The sewer facilities aze installed, as shown on plans prepared by Shanks Associates entitled Country Kitchen/Country Inn, which are on file in the County Engineering Department. The sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IlVIPACT: The value of the sanitary sewer construction is $13,680.00 respectively. RECOMMENDATION: Staffrecommends that the Board of Supervisors accept the sanitary sewer facilities serving Country Kitchen/Country Inn along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: APPROVED: j~ ~ t Gary Robe on, P.E. Elmer .Hodge Utility Direc or County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Absent Denied ( ) ~.pprove Eddy ~ Received ( ) Harrison _~ Referred ( ) Johnson ~, To ( ) Minnix ~_ Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections ts'-.3 THIS CHATTEL DEED, made this 10th day of February , 19 97 , by and between: Plantation Development, LC hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: As shown on the plan entitled Country Kitchen/Countrv Inn ,made by Shanks Associates. PC and on file in the Roanoke County Engineering Department. Page 1 of 3 • ~ The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the ;3oard of Supervisors of Roanoke County, Virginia, on the day of , 19_ WITNESS THE FOLLOWING signatures and seals: Developer: Plantation Development, LC n ~ _ r.~ ~ By: As: ` ~ ~ State of: V ~~i~ ' County/C-rty of: ~,~ o I-~e. , to wit: The foregoing instrument was acknowledged before me this: ~ ~ , day of ~eh.-U~ r~ _ 19 9 ~ ~ By: Duly authorized officer ~ Ti on behalf of ~~ L ~ My Commission expires: i~~ ice;/ k-3 Approved as to form: Board of Supervisors of Roanoke County, Virginia By (SEAL) County Attorney Elmer C. Hodge County Administrator State of: ' County/City of: , to wit: The foregoing instrument was acknowledged before me this: day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: ~1A04r;~o~` (v./-_"~'f'-'-_-/'~y :i~~aii~ ~ _. y \']8.°5 ~ ~\ Wv' f€-~ST -. +~S ¢rF~F ~~' P~ %~aw~c^~ grFa\EN°S" = _ _ ___ ! __._._..._. . '~ 4S ~YF~.F~~\~~ ~ ~4~/ tw ELF. R= ~ f ~;\ ~ ~4 9 R~~~Ofr ~~~ l~'^'?~' Ff~ Gk JRLIN~ry iW \ '- _ ~`J ~Ge!~. \N ~lqS~ ~ \ ~ u4_ ._/PO~~.N'\' o1Q~p~N~ON M1_.,:. .s;~ ~P2`~ ~~cF yi ` +, ,~ e~'~ I15 y3~~i~ U i .,, '< 9Fj pi if \+.~~ `~\O 'T `9p C~,,,q5 ~ ~1:y~n tp +° ~'\,~ ^, 1.aV P ITi' ei40.f oyJ`~~~~"" eF'" ~1~~~L~iM~`Ptats.WP~~i'~``°,~~o.~ L ro \%PN <(5~yy.,- w~a ~S~vF'\.~n`~ 4M~~~4.~~+pR "'1880 fs ~~ ~ VICINITY MAP``' R .-~ __ lie ~~~C'. =C .__ ti •~~~ ~ NORTH J ROANOKE COUNTY ACCEPTANCE OF SEWER FACILITIES SERVING UTILITY COUNTRY KITCHEN/COUNTRY INN DEPARTMENT J ~~ r ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 1997 RESOLUTION 061097-5.c APPROVING AND SUPPORTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT 0628-080- 232,0501, WOODHAVEN ROAD WHEREAS, the Virginia Department of Transportation held a location and design public hearing on June 4, 1997 for the purpose of soliciting public comments on the proposed improvements to Woodhaven Road. NOW THEREFORE, BE IT RESOLVED: (1) That the Board of Supervisors does hereby approve and support the improvements as proposed to Woodhaven Road as outlined in Roanoke County's Six Year Construction Plan for Fiscal Years 1997- 2003; and (2) That a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office by the Clerk to the Board of Supervisors. Recorded Vote Moved By: ~pervisor Nickens ~•>ith resolution revised by Supervisor Eddv Seconded By: None Required Yeas: ~per`~isors Eddy Minnix, Nickens* Johnson Nays: None Absent: Supervisor Harrison A Copy Teste: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation ~~? V / S E?Gi~ ~~ • AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, TUNE 10, 1997 RESOLUTION APPROVING AND SUPPORTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION' SPROJECT 0628-080- 232,0501, WOODHAVEN ROAD WHEREAS, the Virginia Department of Transportation held a location and design public hearing on June 4, 1997 for the purpose of soliciting public comments on the proposed improvements to Woodhaven Road. NOW THEREFORE, BE IT RESOLVED: (1) That the Board of Supervisors does hereby approve and support the improvements as proposed to Woodhaven Road as outlined in Roanoke County's Six Year Construction Plan for Fiscal Years 1997- 2003; and (2) That a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office by the Clerk to the Board of Supervisors. • Recorded Vote A COPY TESTS: Moved by: Seconded by: Yeas: Nays: Mary H. Allen, Clerk Roanoke County Board of Supervisors • ITEM NUMBER ~" T AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 1997 AGENDA ITEM: Adoption of a resolution in support of the Virginia Department of Transportation's Secondary Road Project 0628-080-232, C501, Woodhaven Road. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: In accordance with the requirements of the Virginia Department of Transportation, the Board of Supervisors is required to adopt a resolution in support of this project before approval is given by the Commonwealth Transportation Board. Woodhaven Road is identified on Roanoke County's Six Year Secondary System Construction Plan for FY 1997-2003. SUMMARY OF INFORMATION: On June 4, 1997, the Virginia Department of Transportation held a combined location and design public hearing at Burlington Elementary School for the Woodhaven Road Secondary Road Project. Approximately 18 citizens were in attendance along with representatives from VDOT and Roanoke County. Receiving no objections to the project at the public hearing, VDOT is requesting that Roanoke County move forward with the resolution of support. The Virginia Department of Transportation's tentative schedule for advertising this project for construction is mid-1998. ALTERNATIVES AND IMPACTS: Conducting the public hearing involves no expenditures of County funds. 1 ~~L/ STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the attached resolution supporting this project. ITTED BY: APPROVED BY: mold Covey, Director Engineering & Inspection ----------------------------------- ACTION Approved () Motion by:_ Denied ( ) Received ( ) Referred To ~~ Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 1997 RESOLUTION REQUESTING THE APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECT 0628-080-232,C501, WOODHAVEN ROAD WHEREAS,the Virginia Department of Transportation held a location and design public hearing on June 4, 1997 for the purpose of soliciting public comments on the proposed improvements to Woodhaven Road. WHEREAS,the Board of Supervisors does hereby approve and support the improvements as proposed to Woodhaven Road as outlined in Roanoke County's Six Year Construction Plan for Fiscal Years 1997- 2003. NOW, therefore, BE IT RESOLVED, that a copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office by the Clerk to the Board of Supervisors. Recorded Vote A COPY TESTE: Moved by: Seconded by: Yeas: Nays: Mary H. Allen, Clerk Roanoke County Board of Supervisors r ~,~' ...r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 1997 RESOLUTION 061097-5.d EXPRESSING SUPPORT OF THE PARTNERS IN PREVENTION INITIATIVE WHEREAS, the federal government has allocated $100 million dollars in each of federal fiscal years 1999 through 2002 to be divided among the five states that have most reduced out-0f-wedlock births in the previous two years without an increase in the abortion rates; and WHEREAS, the Commonwealth of Virginia has become the first state in the nation to announce its candidacy for one of these federal awards by supplying incentives to local governments, service agencies, religious institutions, nonprofit organizations and citizens to develop local solutions to the out-of-wedlock birth problems; and WHEREAS, the Commonwealth of Virginia will provide technical and other forms of startup assistance to any Virginia localities that officially partner with the state in the competition for the federal awards, and the state proposes to distribute any federal award Virginia receives directly to its Partners in Prevention; and WHEREAS, a locality becomes a Partner in Prevention by adopting a formal resolution of participation in the initiative and by submitting a plan reflecting whole community input to reduce out-of-wedlock births locally; and WHEREAS, the County of Roanoke, Virginia wishes to join other localities in the Commonwealth in this important objective. THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors authorizes the County of Roanoke, under the leadership of the Health Department, to become a Partner in Prevention with the Commonwealth of Virginia. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Molly Rutledge, M. D., Director, Alleghany Health District Dr. Betty R. McCrary, Director, Social Services Randolph L. Gordon, M. D., M.P.H., Commissioner, Virginia Department of Health 2 ACTION NO. ITEM NUMBER ~~'" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 1997 AGENDA ITEM: Resolution supporting the Partners in Prevention Initiative with the Commonwealth of Virginia COUNTY ADMINI3T1ZATg13 ~ g COMMENTS • The federal government has allocated $100 million in each of fiscal years 1999 through 2002 to be divided among the states that have most reduced out-of-wedlock births. This program is part of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996. These incentive grants will be awarded annually over a four year period to each of five states that most reduce their numbers of Out-of-wedlock births over a two year period while keeping their abortion rates below their rate in 1995. The Commonwealth of Virginia has announced its candidacy for one of these federal awards through the Partners in Prevention Initiative, under the leadership of the Virginia Department of Health. The Commonwealth will provide technical and other forms of startup assistance to any locality that officially partners with the state in competition for the federal award. The state is committed to distributing all of its winnings to local governments who participate in this effort. Dr. Molly Rutledge, Health Director for the Roanoke City and the Alleghany Health Districts, has requested that the Roanoke County Board of Supervisors adopt the attached resolution supporting the Partners in Prevention Initiative and our local Health Department's participation in the program. Attached is a letter from the State Department of Health with additional information about the program. All of the governing bodies of the Alleghany Health District have already adopted a similar resolution of support or have advised the Health Department that they will adopt a resolution in June. ' l Y No funds are necessary to participate in the Partners in Prevention Initiative. Should the State of Virginia be one of the five states to most reduce out-of-wedlock births, Roanoke County would share in the $20 million grant that will be distributed to the State. Staff recommends adoption of the attached resolution supporting the Partners in Prevention Initiative. Respectfully Submitted by: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred ( ) To ( ) Eddy Harrison Johnson Minnix Nickens k-5 AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION CENTER ON TIIE3DAY, JIINE 10, 1997 RE3OLIITION EBPRESSING SIIPPORT OF THE PARTNERS IN PREVENTION INITIATIVE WHEREAS, the federal government has allocated $100 million dollars in each of federal fiscal years 1999 through 2002 to be divided among the five states that have most reduced out-of-wedlock births in the previous two years without an increase in the abortion rates; and WHEREAS, the Commonwealth of Virginia has become the first state in the nation to announce its candidacy for one of these federal awards by supplying incentives to local governments, service agencies, religious institutions, nonprofit organizations and citizens to develop local solutions to the out-of-wedlock birth problems; and WHEREAS, the Commonwealth of Virginia will provide technical and other forms of startup assistance to any Virginia localities that officially partner with the state in the competition for the federal awards, and the state proposes to distribute any federal award Virginia receives directly to its Partners in Prevention; and WHEREAS, a locality becomes a Partner in Prevention by adopting a formal resolution of participation in the initiative and by submitting a plan reflecting whole community input to reduce out-of-wedlock births locally; and WHEREAS, the County of Roanoke, Virginia wishes to join other localities in the Commonwealth in this important objective. THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors authorizes the County of Roanoke, under the leadership ' + -" of the Health Department, to become a Partner in Prevention with the Commonwealth of Virginia. ~~~N'~~~.L,~H o f ~I~~INI~ RANDQLPH L GORDpN, M.d„ M.pH. COMMIS510NER Mr. Elmer C, Hodge Administrator, Roanoke County P.a. Bax 298Qo Roanoke, VA 24018-0798 Dear 1VIr. I-I4dge, Department of Health P 0 BQX 2448 RICHMONa, vA ~82ae May 1, 297 / ~ T ~, j TDD 1-800~iQ6-1120 I would like to take this opgnrtuaity to let you know about au raccitin initiati~re underwa m Vir ' ' ~ g prevention Y gaud. Success in this initiative holds the potential to bring $2Q million to ~e state each year for federal fiscal y~ 1999 - 20U2. The State is committed -ta distributing ail of its wianings to local governmetrts who rartuer vvitl~ the State ~ this effort. The Partners in Prevention Initiative focuses on reducing nontnarital births. 'The initiative was clCveloped in response to five $ZO million incentive available to states and sponsored by Congress through the Persanal~Rcs$po~~~'ry and Rtork Opportunity of 1996. I believe that Virginia is well positioned to succeed, but to da sn, we need your help. Since the causes of nonnlsrital childbearing are diverse, the Partners in Prevention Initiative is one where solutions need to be both community-based, and cpmmunity~ driven. To spread the ward about this initiative, we recently sponsored a series of .forums in the state. Over 60U people from every region of the state leave now heard about the initiative. Tf1e Virginia Da~partmcnt of Health (VDH) has been designated as the lead agency far this initiative by the Office of the Secretary of Health and Human Re.Gntirces and w® are wo.rkiug closely with the Virginia Department of Soeiat Services Consequently, I have already asked yc,tar District Health Director to ~ with their colanterparts in local social service agencies to mobilize community suppo~ which we see ~s essential for success, I would invite you ~ ~~~ your District ~Iea2th Director to find orxt more about the Initiative and to Iearn more about wl,a.# yoir~r comm„~ty rlccds to ~~~ VIRGINIA wvlack~ NrW rid Yl~v6weo~r~evM . l °, dohs doing to become elibible for a share of the $20 million ~Cward. In addition, you may also address any Questions you have abort the partners in prevention Initiative tn; K$thy Wibberly, Ph.D. PHQ~; 804-786-1211 Virginia Department of Health FAX: $04-371-01 I5 1500 E. Main Strce~, Suite 2Z7 Richmond, VA 2321$-244$ E-N1AIL: YCV~IBBI~RLY@VDH_STA'I")J.VA,US I appreciate your careful consideration of this opportunity and look forward to wt~rking tivith you to irupjuvc the health of~all Virginians, Sincerely, dolph L. artlo M.P.T-i. ~-" - , cc: Mp11y L_ R»tIedge, MD, Dircctar, Alleghany Health District Dr• $~lly R. McCrary, Social Services Director ~; A-061097-5. e ACTION # ITEM NUMBER '~' ~D MEETING DATE: June 10, 1997 AGENDA ITEM: Request for Appropriation to the 1997-98 Regional Special Education Fund COUNTY ADMINISTRATOR'S COMMENTS: r BACKGROUND: The Roanoke County School Board serves as the fiscal agent for the Roanoke Valley Regional Special Education Board. The budget for the regional board for 1996-97 was $3,701,109. The board-adopted budget for 1997-98 is $3,980,728. The Regional Program began operation during the fiscal year 1986-87. The Regional consortium is comprised of six school divisions: Roanoke County, Roanoke City, Salem City, Botetourt County, Craig County and Franklin County. Services are provided to children with autism, multiple disabilities, severe and profound disabililities and hearing impairments. Regional classes are currently housed in the following school divisions: Roanoke County Roanoke City Botetourt County Franklin County FISCAL IMPACT: Revenue received from participating school divisions is based on a per pupil cost. Program cost for each division is offset through reimbursement from the State Department of Education. STAFF RECOMMENDATION: Staff recommends appropriation of the Roanoke Valley Regional Special Education Board's budget for 1997-98. ~"~ _ Carol E. Whitaker Elmer C. Hodge Regional Director County Administrator ---------------------------------------------------------------------------------------------------------------------- ACTION VOTE ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens to No Yes Absent Denied ( ) ~bprove Eddy _~ Received ( ) Harrison _c~ Referred ( ) Johnson _~ To ( ) Minnix x Nickens ~_ cc: File Carol E. Whitaker, Regional Director Dr. Deanna Gordon, School Superintendent Diane D. Hyatt, Director, Finance Brenda Chastain, School Board Clerk ~~ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Oct 8,1996 Nov 19,1996 Jan 28, 1997 Jan 28, 1997 Feb 11, 1997 March 11, 1997 Apri122, 1997 Beginning Balance at July 1, 1996 (unaudited) Add to Fund Balance from 1995-96 operations Revised beginning balance at July 1, 1996 (audited) Public -Private Partnership Valley Gateway Project Kroger Project Kroger Project - IDA Year 2000 - 2 positions Glenn -Mary property -Option and site analysis Republican Primary election Balance at June 10, 1997 Changes below this line are for information and planning purposes only. Balance from above Recommended increase in 1996-97 budgeted revenues based upon 6 month review Reserve for R.R. Donnelly -Phase II Reserve for Valley Gateway sewer extension Potential Liability $7,176,332 1,440,559 8,616,891 (250,000) (599,250) (460,083) (450,000) (31,850) (80,000) (18,040) $6,727,668 $6,727,668 3,355,509 (730,700) (150,000) (400,000) $8,802,477 7.92% 7.43 9.72% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1996-97 General Fund Revenues $90,565,107 6.25% of General Fund Revenues $5,660,319 Respectfully Submitted, Diane D. Hyatt Director of Finance of General Fund Revenues M:\Finance\Common\B oard\Gen96. WK4 / '~( '' CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1996 (unaudited) $648,413.00 (Includes final payment from City of Salem which was received in June 1996) Sale of surplus equipment during 1995-96 46,093.00 Amount added from 1995-96 operations per rollover policy 368,480.00 Revised beginning balance at July 1, 1996 (audited) 1,062,986.00 anuary 14, 1997 Revised rollover amount 50,057.00 Balance at June 10, 1997 $1,113043.00 ote: $100,000 of these funds have been temporarily advanced to the Mayflower Hills Park project. Respectfully Submitted, Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap96. WK4 ' ~""~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1996-97 Original Budget $305,313.00 August 27, 1996 Public-Private Partnership (105,220.00 October 22, 1996 County share of Sheriffpositions (11,842.00 October 22, 1996 Outside legal counsel for Sheriff (20,000.00 November 19, 1996 Environmental testing at Courthouse (14,015.45 December 17, 1996 Urban Partnership membership (5,000.00 January 14, 1997 Travel Assistance Grant Program (2,500.00 January 28, 1997 Masterplan for SW County Park (12,000.00 March 25, 1997 Citizen Satisfaction Survey (8,500.00 May 27, 1997 Recodification of County Code (3,419.00 May 27, 1997 Purchase of Ridgeline (5,000.00 Balance at June 10, 1997 $117,816.55 Respectfully Submitted, Diane D. Hyatt Director of Finance M: \F inanc e\C ommon\B o ard\B o ard9 6 . WK4 ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 10, 1997 AGENDA ITEM: Senior Citizens Hall of Fame Awards COUNTY ADMINISTRATOR'S COMMENTS: This time has been set aside to recognize senior citizens for their contributions to the community. This is the 12th year of the Hall of Fame awards, and the second presented at a Board of Supervisors meeting. The Board members have previously received information about the presentation and recipients. The Hall of Fame was established to give recognition to Roanoke County residents, age 60 and over, who through their volunteer efforts have improved the quality of life in their communities. The Hall of Fame was also established to recognize a community minded business, agency or organization that provides a service to the senior citizens population or has as a statement of purpose, the betterment of the community. The ceremony is coordinated by the Parks and Recreation Department staff, under the direction of Myra Sellers. Following the awards ceremony, there will be a reception the fourth floor of the Administration Center honoring this year's award recipients. Submitted by: !fit'`''/ Elmer C. Hodge County Administrator ---------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens MARYETTE R . MC ~ .A~F;N Maryette volunteers her time at the Roanoke County Library for 12 hours per month where she routes books via the computer. At Lincoln Terrace Saturn Network Elementary School she has contributed over 3U0 hours during the first seven months of this school year. Here she is busy helping with remedial reading, speech, and language development and any other area where individuals or small groups of children need help. Besides volunteering-at Lincoln Terrace she also volunteers at Virginia Heights Elementary School; where she works with "English as a Second Language" students every Monday and Wednesday. At Brandon Oaks Nursing Home, Maryette accompanies hymns for chapel service nn Thursday mornings. Finally; she works two hours a month as a desk volunteer at the Roanoke Valley History Museum. Maryette's contributions in these 5 volunteer locations has a positive monetary impact, especially in these times of budgetary short falls. She provides necessary services in all of these areas. Her volunteer coordinators say the most difficult part of their job is scheduling Maryette's time, due to the heavy number of requests from teachers at Lincoln Terrace. Words and phrases used to describe Maryette by teachers and students are friendly, cheerful, calm, cooperative, dependable, highest integrity, honest, dedication to family, friends, work associates and God, high initiative, caring, compassionate, always brings out the hest in each person, and a joy to he around. With that, it is my distinct pleasure to induct you into the 1997 Roanoke County Senior Citizens Hall of Fame. 1~r. Johnson, please reac?~ this before reacling!l~s. 11~Iustarcl's biography. CHARLOTTE MUSTARD died on Apri18 before she could be notified that she had been nominated for and tivon the Hall of Fame Award. Accepting tl~~is award in Charlotte's memory' is Tcm Adams, Who llomlllated her. TO121 1S Dlrector Of ACt1V1t1eS a11d Volunteer Services for Roanoke City Nursing Home but did hold the same position for Richfield Nursing Home. CHARLOTTE S. MUSTARD Charlotte delivers mail to file 327 residents of Richfield Nursing Center. She also transports many residents every Sunday to Chapel Services. She provides this mail service and chapel transportation tiveek after week even when she feels bad herself. The staff and residents love and depend on Charlotte, and have done so for her 12 years of volunteer ServlCe. " Not only does Charlotte deliver the mail, but at the residents request, she opens and reads the letters for those with poor vision. She also opens packages for those with declining strength. The residents look forward to Charlottes' visits. Charlotte also impacts the residents in Knollwood Apartments where she lives. She has worked on the Apartment Council for years and each year prepares the cornbeef meal for St. Patrick's Day for the entire building. She also works with the Thanksgiving and Christmas meals. She also sings with the resident choir. Her tivork gives the residents a feeling of joy and happiness and 'Helps them to feel connected to family and friends. This service improves the quality of life for the residents for the~~ l~now someone still cares. Charlotte, it is with pleasure I induct you into the 1997 Roanoke County Senior Citizens Hall of Fame. HOWARD M. SWANK Howard and his wife mentor a student, Devonte Barbour. They give freely of their time every week to aid Devonte with academic support and emotional and social support. They are willing to offer assistance academically through individualized time, helping with homework, and studying for tests. They contact Devonte's teachers weekly to find out his needs. They have purchased a computer and discs to further help with lis needs and are quick to offer help. They have opened up their home to Devonte and are providing a stable environment in which Devonte can growl. He has become a v erv loving member of their household and is quick to call their home, his home. Socially, they want Devonte to be given the chance to learn peer relationships and how to deal with interpersonal relationships. Financially, they will pay for extracurricular trips. They spend time throwing football and playing other games. Even though Devonte does not live with them, they are the main influence in lis becoming awell-rounded young man. They are one of the main reasons for his positive self esteem. The mentorulg program is important because it provides children with the stability and caring influence they need to become good students and contributing members of societ<.~. Howard, it is my pleasure to induct you into the 1997 Roanoke County Senior Citizens Hall of Fame. RETIRED SENIOR VOLUNTEER PRQGRAM RSVP is an enabling program which helps seniors to remail active in their community. They wi11 help volunteers find the right volunteer job with anon-profit organization, and provide recognition to the volunteers. RSVP provides support to volunteers in pursu.iig their service in the community by offering help with transportation expenses and providing accident and liability insurance coverage while volunteering. Currently, 113 Roanoke County residents volunteer tivith RSVP. RSVP volunteers work in a broad range of volunteer activities for non-profit organizations in the Roanoke _ Valley. Ill the last programs-ear, RSVP volunteers provided 1,601 hours of service in the Roanoke area in organizations providing health care, education, human services, and recreational services. RSVP is currently focusing on development of senior volunteer participation in programs dealing with public safety, youth mentoring, literacy, and environmental issues. RSVP also coordinates several services to seniors including income tax counseling, health insurance counseling, and senior home safety checks and repairs. Through these senior projects. RSVP has educated seniors on fire and crime prevention, to avoid being Vlctll111zed by scams directed towards the elderl ~~, and has assisted the elderly with complex and confusing pape~~vork. It is my pleasure to present you with this Special A~s~ard. TONY HEHN TOlly is a nlenlber of Al11er1Ca11 Legloll Post ~ a11d tivorks t~vo nights a week at the Bingo. He is the Post photographer and a writer for the Post bulletin. Tonv has also served as Athletic chailrnlan for Post 3 for several vears and worl~ed the gates for the American Legion Baseball games. He has taught Bridge to senior citizens of Roanoke County for several years. He regularly volunteers at the Apple Butter Festival a11d is one of the people `vho come early and stay late. Tony has volunteered in many tiva~~s at the Veterans Hospital and is an active member of Our Ladv_ of Nazareth Catholic Church. Tony is one of the finest citizens of the County and is always ready- with a word of encouragement or a ready smile. His volunteer service has allowed senior citizens and veterans to gain some fun and eYCitement in their later years as well as teaching them ~vays to have an input into their programs. ~~Tlth 1llS 87111 blrtlldav COllllllg 111 August, he feels he still has much more to offer our comnltulity. Tory, l am very pleased to present you ;vitll th is Certificate of Recognition. ACTION N0. ITEM NUMBER '~- / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: .June 10, 1997 AGENDA ITEM: Request for Work Session to Discuss Welfare Reform SUMMARY OF INFORMATION: Enclosed are attachments to supplement the work session on Welfare Reform Implementation in Roanoke County. Discussion will include information on regional, community and department planning efforts, changes for the citizens as of July 1995 and October 1997, and impact of reform on department service delivery to the customer. Res ectfully submitted, Approv by _ ~~ Betty R. McCrary, Ph.D. Elmer C. Hodge Director of Social Servi e County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ACTION Motion by : _ VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens JOYCE EARL 540-387-6267 ROANOKE COUNTY DEPT. OF SOCIAL SERVICES 220 E MAIN ST. - 3RD FLOOR SALEM BANK & TRUST BLDG P. O. BOX 1127 TELEPHONE:(540) 387-6087 FAX:(540) 387-6210 • a zn e are or VIRGINIA'S TRANSfORMATION FROM DEPENDENCY TO OPPORTUNITY f SPECIFICS OF VTPIV~W VIP The following are effective statewide on July 1, 1995: Diversion: An applicant can receive up to 120 days worth of assistance at once to solve aone- time emergency. Diversion assistance is limited to once in a sixty month period and requires waiver of AFDC eligibility for up to 160 days. Child Cap: There will be no increase in AFDC for the birth of a child to a mother on AFDC (after ten months). Any support paid to the family on behalf of that child can be retained by the family without any effect on AFDC eligibility. Also, support collected by DCSE for such children will be sent to the family without affecting the family's AFDC benefits. Learnfare: All AFDC recipients under 18 must comply with compulsory school attendance laws in order to be eligible. Any person determined out of compliance by a court is removed from AFDC. AFDC-UP: The six month time limit has been eliminated. Minor parent residency: A minor parent must live with a parent or person standing in loco parentis in order to receive AFDC. Exceptions are allowed in certain situations: no living parent, whereabouts of parent unknown, or threat of physical or emotional abuse. If an exception is met, the local department must attempt to locate an adult-supervised living arrangement for the minor and child. Immunizations: Applicants 'for AFDC will need to provide verification that all otherwise eligible children have received required immunizations according to the age of the child by the first scheduled redetermination of eligibility. The AFDC grant will be reduced for those who are unable to provide verification of immunizations. Current recipients at the time of implementation will be required to comply by the first scheduled redetermination of assistance after notification of the immunization guidelines. The AFDC grant will be reduced by $50 for the first child out of compliance, and $25 for each additional child out of compliance. There, are exemptions for meeting this requirement for religious reasons, medical reasons, and for children in school or licensed day care. $5,000 Account: A savings account of up to -$5,000 will not be considered as a resource if it is for the • purpose of the initial establishment of a business. DCSE: ' If paternity is not established after six months, and the recipient is not cooperating in establishing paternity, the entire grant may be terminated, subject to state board regulation. A minor noncustodial parent whose child receives AFDC shall be required to pay support if not in compliance with school attendance laws. Any person who intentionally misidentifies another person as a parent will be will be prosecuted for perjury. The two year limit on AFDC benefits, the enhanced earned income disregards, and the increased vehicle limit (up to $7,500 fair market value) will be phased in beginning July 1, ~ . 1995. As each locality implements the new employment program, these AFDC policies will apply. ~' l E t1' The work component, VIEW, will be phased in beginning July 1, 1995. Exemptions: All AFDC recipients are required to participate in VIEW except: ^ Individuals under 16 or over 60; ^ An}' individual between 16 and 19 who is enrolled full time in school or vocational training; ^ Any incapacitated individual; ^ Any person who is the sole caregiver of a disabled household member; ^ A parent of a child under 18 months; ^ A pregnant female in the -lth through 9th month of pregnancy; ^ AFDC-FC children; and ^ Any caretaker!relativz other than the natural or adoptive parent. Agreement of Personal Responsibility: VIEW participants will enter into an Agreement of Personal Responsibility. The Agreement of Personal Responsibilit} will outline clearly defined responsibilities and obligations on the part of recipients. By signing the agreement, recipients are required to participate in work acti~~ities. if the Agreement of Personal Responsibility is not signed, AFDC financial assistance will be terminated. \\'ork Activities: VIEW participants will be required in one of the following work activities, in priority order, within ninety days of receipt of AFDC: ^ Unsubsidized private sector employment. ^ Full Employment Program. In this program, VIEW participants earn wages from an employer. The combined value of AFDC and Food Stamps is used to reimburse the employer for wages. ^ Community Work Experience. VIEW participants in this component are placed in community service jobs to work in exchange for public assistance benefits. Sanctions: Recipients can be sanctioned for up to the full amount of AFDC and Food Stamps for noncompliance with VIEW requirements. Income Disregards: Enhanced earned disregards are available to VIEW participants who obtain independent employment. In no event shall the AFDC payment when added to the earned income exceed the percentage of the federal poverty level as established by the Commissioner. If necessary, any AFDC payment shall be reduced so that earned income plus the AFDC payment equals the percentage of the federal poverty level established by the Commissions°r. Resource Disregards: The fair market value of a ~~ehicle tip to 57,500 is excluded. if obtained while participating in VIEW. Time Limits: Eligibility for assistance for \ iE\\~ participants will be limited to ~-1 months. After this period of eligibility has been exhausted, the family may be eligible to receive 12 months of transitional assistance. Following the receipt of AFDC or transitional assistance, the family will not be eligible to receive assistance again for an additional ?~ month period. Notice: Notice of case closure due to the t~~o-year time limit must be sent sixty days in advance. Hardships: In certain hardship situations, the tN•o year time-limit may be extended. Provisions for hardship exceptions will be promulgated by the State Board. Transitional Assistance A participant chose AFDC is terminated shall receive the following services for up to t~~el~e months after termination: ^ day care assistance; ^ transportation assistance; ^ medical assistance {~~nless available through employer or family income exceeds 1859 of poverty level). C'~MMONWEALTH OF VIRGINIA D$PARTMENT OF SOCIAL SERVICES VIEW PROGRAM AGREEMENT OF PERSONAL RESPONSIBILITY This agreement lists your responsibilities as a participant in the VIE'A program. If you refuse to sign this Agreement of Personal Responsibility, you will lose your AFDC benefits. VIEW PROGRAM RESPONSIBILITIES I understand that AFDC is a temporary assistance program and that I am responsible for: • Recognizing that because AFDC is temporary assistance, I need to work to become self-sufficient and support my family. • Looking for and accepting employment; • Participating in assignments from my case manager; • Notifying my case manager immediately of changes in my circumstances; • Answering all letters and calls from my case manager in a timely fashion; • Keeping appointments with my case manager in a timely manner; • Arranging child day care and transportation~~to allow me to participate in the VIEW program. ?f I am unable to arr.Gnce child day care and transportation, my case manager may be able to assist with these services. VIP/VIEW PROGRAM RULES To continue to receive AFDC benefits, I must enroll in the VIEW Program. Once enrolled in the VIEW Program, I can re~eivs up to 24 months of AFL`C benefits. I will be assigned to work activities during my 24-month eligibility period. I may choose to stop receiving AFDC and Food Stamps at-any time and apply at a later date, but I will not receive more than 24 months of AFDC benefits in a 60 month period. If I do not participate in the VIEW Program, I will lose my household's AFDC grant and may lose my Food Stamp benefits. This is considered a sanction. Any month that I am sanctioned for not participating will count as one of my 24 benefit months. If I refuse a job offer without good cause, I wiii be sanctioned and lose my household's AFDC benefits. Introducing VIEW Requirements of VIEW job seekers Sign 1~greerrrent All~ol~.seekers must sign.,an.Agree~ent afPersonal Rest~onsibility which See em~Jo~ment Within 40 days of szgnzng the .Agreement, they must find full or part time unsubsidized! employment: or Comlr~initv.~Nork ExDenence Pro~am (C'WF.P1 Financial Major Business, ~aci~itz~ Jolt :: ~ax Credit job created over Ise Zones ects of Neig~i~ior~iooc~ Assistance Act Allows a business to ~nves~ ~n~ an;.!appr.QVed Neighborhood Assistance project and take a stafe taX~crecit of fifty percent of the total contribution. Contributors can take a minimum of $50 and a maximum of $175,000 in tax credits per year under the Act. Businesses ~ `cs ~~,.'c! ~. ~,~C ~ cD Z ~• ~ 't3 ~ .Z A m '"'. ~ ~ ri ~ ~ ~ ':3 ~. ~ ~ .~. «y .O '.' W ~ ~"y' t-, ~ ~ 'cD. 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The Business Mentor 23 Ways Employers Can Participate in Breaking the Cycle of Dependence and Improve their Bottom Line :~~~~~, ~~~'~~@'a~~'l~ 4EVitvg~ri~a C ~ ~`Q~SOC~a~c~g'~j~ce v ~Q ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 1997 RESOLUTION 061097-6 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison A COPY TESTE: .~~. Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Executive Session i~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 10, 1997 RESOLUTION 061097_7 ESTABLISHING SALARIES FOR THE COUNTY ADMINISTRATOR AND COUNTY ATTORNEY WHEREAS, the Board of Supervisors of Roanoke County, Virginia hereby establishes the salaries for the County Administrator and the County Attorney for Fiscal Year 1997-98. NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the annual salary for the County Administrator shall be increased from $105,748.86 to $109,011.84. 2. That the annual salary for the County Attorney shall be increased from $90,092.29 to $92,838.60. 3. That the effective date for the establishment of these salaries shall be July 1, 1997. On motion of Supervisor Minnix to approve salary for the County Attorney at $92,838.60, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison On motion of Supervisor Minnix to approve salary for the County Administrator at $109,011.84, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison A COPY TESTE: ~~ Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Joseph Sgroi, Director, Human Resources Elmer C. Hodge, County Administrator Paul M. Mahoney, County Attorney 2 ~F EtOANp,F~ ~ 'A 9 ~ ~ 2 ~ a, rsaa MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 June 12, 1997 Mr. James D. Campbell Executive Director Virginia Association of Counties 1001 East Broad Street Richmond, VA 23219 Dear Mr. Campbell: BRENDA J. HOLTON DEPUTY CLERK Attached is a certified copy of Resolution No. 061097-1 adopting a Legislative Program for the 1998 Session of the Virginia General Assembly. This resolution was adopted by the Board of Supervisors at their meeting on Tuesday, June 10, 1997. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosure cc: -Paul M. Mahoney, County Attorney C~~ix~#~ .o # ~.~~xz~.a ~ e ® Recyd®a Paper 0~ ROANp,~F ti 'A z c~ ~ z ~ `a 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 June 12, 1997 Margaret L. Rutledge, M.D., Director Alleghany Health District P. O. Box 220 Fincastle, VA 24090 Dear Dr. Rutledge: BRENDA J. HOLTON DEPUTY CLERK Attached is a copy of Resolution 061097-S.d expressing Roanoke County's support for the Partners in Prevention Initiative. This resolution was unanimously adopted at the Board of Supervisors Meeting on June 10, 1997. If you need further information, please do not hesitate to contact me. Sincerely, ~~c~~ Mary H. Allen, CMC Clerk to the Board oaf Supervisors bjh Attachment cc: File Dr. Betty R. McCrary, Director, Social Services ..Randolph L. Gordon, M.D., M.P.H., Commissioner, of Health Virginia Department ®ae~yaed Paper o~ ROANp~,~ ti , ~ ~ z ~ ~ z o~ a~ ra3e MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 June 11, 1997 Mr. Roger L. Falls 423 McGeorge Drive Vinton, VA 24179 Dear Mr. Falls: BRENDA J. HOLTON DEPUTY CLERK The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. aril pleased to inform you that, at their meeting held on Tuesday, June 10, 1997, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for another three year term representing the Vinton Magisterial District. Your new term will begin on June 30, 1997, and expires on June 30, 2000. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~• Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosure cc: Pete Haislip, Director, Parks & Recreation C~oix~#~ ~f ~~~~~~.e ® Recycled Paper O~ pOANp,~.~ ti •~ ~ z ' G) 7838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 CLERK TO THE BOARD (703) 772-2005 FAX (703) 772-2193 June 11, 1997 Mr. Buford E. "Bud" Butts 5138 Carriage Drive Roanoke, VA 24018 Dear Mr. Butts: BRENDA J. HOLTON DEPUTY CLERK The members of the Board of Supervisors wish to express their sincere appreciation for your previous service as an alternate member of the Building Code Board of Adjustments and Appeals. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. am pleased to inform you that, at their meeting held on Tuesday, June 10, 1997, the Board of Supervisors voted unanimously to reappoint you as a member of the Building Code Board of Adjustments to complete the unexpired four year term of the late Larry K. Lester. This term will begin as soon as you have taken the oath of office and expire on April 27, 2000. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the. Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered rio to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Joel Baker, Building Commissioner Steven A. McGraw, Clerk, Circu~ Court Recycled Paper Printed by Mary Allen / ADMO1 5/20/97. 4:06pm From: Sue Patterson-Bane / ADMCONFIRMED To: Audrey Bower / ADMO1, Mary Allen / ADM01 Subject: Shenandoah Homes Rezoning --------------------------------------- ===NOTE====------=====5/20/97==4:OOpm== CC: Paul Mahoney / ADMO1, Terry Harrington / ADMO1 ....................................... I checked with Paul and he DOES want Shenandoah Homes on the June 10 agenda for a public hearing even though we DO have public hearings on June 24. So - Audrey are you doing the legal advertisement? Thanks. Sue Page: 1 Printed by Mary Allen / ADMO1 5/20/97. 2:52pm From: Paul Mahoney / ADMConfirm receipt To: Elmer Hodge / ADMO1, Terry Harrington / ADMO1 Subject: fwd: Shenandoah Homes rezoning and SUP --------------------------------------- ===NOTE====------=====5/20/97==1:57pm== CC: Mary Allen / ADMO1 ....................................... I have talked to Mr. Johnson and Mr. Natt. Both concur in moving this public hearing to June 10, 1997 (instead of June 27). Since there are no other rezoning public hearings for 6/27, we do not need an evening session that meeting. I would like to take annual leave during week of June 23, if possible. But I would cancel my plans to be here if the Shenandoah public hearing was scheduled for 6/24. Terry: are you going to run the legal ad? We would have to advertise 5/27 and 6/3 for public hearing on 6/10. Public hearing should be for 3:OOpm, or as soon thereafter as may be heard, instead of 7:OOpm. Any problems, questions, objections? Paul Fwd=by:=Mary=Allen=/___________________ Fwd to: Paul Mahoney / ADMO1 ....................................... Bad news - Audrey just called and said there WERE public hearings on 6/24. Evidently the PC is just meeting tonight to review them since they had no meeting the 1st Tues. of May. Page: 1 Spike: RE: Appointments to Parks and Recreation Advisory Commission Since you will NOT be at the meeting on May 27, I did not place your appointments on the agenda. At the June 10 agenda you can make your appointments and they will be confirmed at the June 24 meeting. The current appointments don't expire until June 30, 1997. Hope that is O.K. with you. Mary Allen 5/22/97 J11N. -(13' 97 (TIlF1 1 P ; 4R RKF ~~ SCH-ASST. SHPT TFI„ 9 54(1 5h2 398? P. P~1 C O Y E R S H E E T To: Mary Allen Fax #: 772-2193 ~uhject: Board Report Date: June 3, 1997 Pages: 3, including this cover sheet. COMMENTS Mary: I am ft~xing this to you. I will scnd the laird copy in the pony mail. Please call I7r. Whitaker, Y)irector of Special Education, should you have any questions at 562-3755. From the desk of... ~rsr-da Chastain Clerk, Roanoke County School Board Raanaice County Echoob 5937 Cove Road, N.W. Roanoke, VA 24at9 (540)562-3741 Fsx: (SAO) 56Z-3987 Jl1N. -l13' 9?(TI;F) 11 .13 RQ,~Nf1KF (;ITY H. la. TFL,Sd(1 R57 ~,4R7 P. Q(a? ~C~~?~dC)1V'~'~~,L,~'~ o f ~~~~gNIA RANDQLPH L GORDON, M,d„ M.pH. COMMISSIONER Mr. Elmer C, Hodge Adminis~#rator, Raarioke County P.O, Box 29$00 Roanoke, VA 2401$-0798 bear Mr. Hodge, Department of Health P p BQX 2448 R~cHMONa, vA 2321a ~y 1, 1997 'P'OD ~-80D-628-1120 I would like to take this op~x,rhYnity to Iet you knave about au Cxcitin initiative underway in Virginia. Success iix this initiative lwlds the potential to boring $20 million to the state each year for federal fiscal years 1999 - 2002. The State is committed to distributing all of its winnings to local ~overnmeuts who Partner with the Stntc in this effort. The Partners in Prevention Initiative focuses on reducing ngaa3arit~ births. The initiative wa, ctCVeloped in response to five $20 million incentive greats being made available to states and sponsored by Congress through the Personal Responsibility and Work Oppor~ty of 1996. T believe that Virginia is well positioned to succeed, but to do ~, we need your help. Since the causes of nona3arital, childbearing are diverse, the Partners in Prevention Initiative is one where solutions need to be both community-based a~td community. driven. To spread the word about this initiative, we recently sponsored a series of forums in the state, Over 600 people 1`tom every region of the state have now heard about the initiative. The Virginia De-partmont of Heall.h {VI}II has been designated as the lead agency for this initiative by the Office of the Secretary of Health and Human Resntlrces and we are w~orkiug closely with the Virginia Department of Social Services ('NOBS). Consequsntty, I have already asked yc~e~r District Health Director to work with their counterparts in local social service agencies to mobilize consmunity support, which we see As essential for success, I would invite you to Gp~~ yo,~ District Health Director to find out more about the Initiative and to learn more about what your community uccds to ~~~ VIRGINIA ~ Ilou rd Yq ~,Hr T JfIN. -(13' 97(T11R1 11 :13 R~ANfIKR Cf'fY H. P. TFL,5411 R57_h9R? P. ~~~ do/is doing to become eligible for a share of the $20 million ~cward. In addition, you may also address any questions you have abort the Partners in Prevention Initiative toy Kathy Wibberly, Ph.D. PHONE: 804-7s6-1211 Virginia Department of Health FA7~: 804-371-0116 1500 E. Main Street, Suite ?Z7 Richmond, VA 2321$-2448 E-MAIL: ICV~IBBERLY@VDH_S7'A'I"B.VA,US Z appreciate your careful consideration ofthis opportunity and look #"orward to working tivith you to inap~uvc: the health of alI Virginians. Sincerely, '~ dolph L. ortlo ., M.P.T~i. cc: Molly L. RititIedge, MD, Director, Allegheny Health District Dr. >3Cuy R. McCrary, Social Services Director JUN. -t12' 4'(Mt~N) ~8:?~ R(JA'~~kF~ C~'fY H. i`. ., . TRf:;S~il R5~ fi~1R? P. ~n2 -~~Z.,~- Resolution in Support of the Partners in Prevention Zriitiative WI3EREAS the federal government has allocated S 100 million dollars in each of federal fiscal years 1999 tlu~uugh 20p2 to be divided among the five states that have most reduced out-of-wedlock births in the previous two years without an increase in the abortion rate; ~EREAS the Commonwealth of Virginia has become the first state in the nation to announce its candidacy for one of these fcderal awards by supplying incentives to local governments, service agencies, reli~i•ous lll5tztutions, nonprofit organizations and citizens to develop Local solutions to the aut~of-wedlock birth prohl.em; WHEREAS the Commonwealth of Virginia will provide technical and other forms of startup assistance to any Virginia localities that officially partner with the state in competition for the federal award, and the state proposes to distribute atiy federal. award Vi1'glnia reeeives directly tp its Partners in Prevention; Wf~REAS a locality becomes a Partner in Prevention by adopting a formal resolutiou of participation in the initiative and by subYnitting a plan, reflecting whole community input, to reduce out-of wedlock birtlts locall~r; WHEREAS the [County/City of ___.,,w_~ wishes to join other 1ocAlities in the Commonwealth in this important community objective; THEREFORE, RE 1T R>rSGLVED that the [County/City of ----] is authorized by this body to 6ecozne a partner in Prevention with the Commonwealth of Virginia. JIJti'. -112' G' ~~1~N) (1R ; 23 Rf1AN(}1{F f, I TY H. fl. TRI„ 54P R,5 ~ h9R7 ~o~ 0~ t~~.T~ ~~~LT~ D.~~~RTM~~TT ~ 15 8tla S ~ree~, S'~rV Roanoke ~VA 2^ 01 b ~~~ roe+~~ s~~~T ~'A.~ #: P. (1~1 ~~taM: ,t~iis~.~ ~ ~_ ~~ P~oanoke City Health Department 'hone: [~4D]8S7-7b00 Fr~X: [5~0~857-6987 . Number of pages including cover sheet: ~~ 11~essage 4 Contidentia~ity {-lctic~ The documents aCOOmpanying this teieropy transmis.,,ian contain wnfdeniial information belonging to the sender which is legally privilsdged. The information is intended Only fior the use of the individual named above, tt you are not the intend?d recipient, you are hereby rloi;fied that any disclosure, copying, distribution or the caking afi any 2ciidn in reliance nn the content , of the te~ewpied ftlfornl2t~on is sti icuy ptohlb>t~ed. ~1f you have received this teleoopy in errgr. please notifylhe tender by tefept~one ImmeOia±ely. Thank you, , ~1lld. -f13' q i (TlJr 111 .12 R~}~NQ1;R G1'fl' H. P. 'fRl~ ~ ~4t1 ~5" F~9R7 .t~0~,~i 0 ~.'~.',i'Y ~~~.~T~S ~~P ~R~'I1~'IENx ~oanakc Vri, ?~0 X 6 F~~ CO'V~R 5~~~~T T(7: ~'A~ #: P. f101 Roanoke City health ]aepamnent 'hone: [5~0~ X57-7600 FAQ: [540 $57-6987 ~umber~ of pages including covet sht?et: Iv~essage 4 Confidentiality Nb#ica The documents aGCOmpanyinp this teiecopy transmission contain confidential infrarmatfon belonging to tt11: sender which is iega;iy prirriiedged. The information is iniended only for the use of the individual named above. tt you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution or the taking of any action in reliance on the cont~enls cf the teleaopiod infurmation is strictly prohinitied, '~If you have received this ielecopy in error, please notify the s+sander by fclephnne it n. nediatety, Th,~rrk yOeJ. °~ o w cyo o ~ "?? n ~ ~' ~' r/7 c~ ~-+ o ~- ~ w n ~ ~- n r~ ...g •t~ oo [/~ p` n ~ --. ^_ R QQ {:L ~ ~ ~- 0 ~ GA ~ (~]+ ~ .J-. 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R5? ~9R7 P. f105 fi '~~r 1 , ~ ~ ~ ~r ti 0~ ~9 ~ Chi ' ~ 41 r ~. ~ •~ `fib .~"~ ~ Cy ~•C a ~;~ chi ~ as y~ a b ~ ti ~ ~ , ~ `~ ~ p ~q ~ a I~~ P+, 0.1 ~ ' ~ ~ ~ ~' fi O ~ Q O "~ ~ o ~c ~~b ~~~~~ -~m`~ ~~~~ ~w~~ ~~v ~~~ U . • :~ ~~ u °pQd .e~°~ y ~~ ,~.ti ~yy~ w.~'r ~~~~ ~oa~a ~ ~ ~, ~, q~h ~ ~~~, a4 u 3 ~~ ~ • • w+ ~ s ~ ~ ~ ~ N ~ ~3 a w~~ ~~ O v `d 4 ~~~~~ ~ ~~'o~~°~ ~..~ ~NQ ~~~o~'~~ .o ~ ~ ~..~ ~~~ ~ ~ ~ yao ~ ~~ ~~~~~~ '~ y " ~ $~~ ~~ ~ ~~ .~ ~ ~ ~ ~~ a~~~~ ~'~~~s y ~~ `~ •~ 4 v 3 ~~~~~ ~~~ to ~,~3"~3 ~~~~~~ ~~ y~~~~ ~ ~, ~ ~" ~ ~ q~q~;~~ ~ ~ ~ ~ ~ ~ ~o~~~aq~ ,~ ~~~ ~b~ h,a~eryu~~i ~~w~~ 3 ~~~~ $ yb,~~ .~ ~~~~ ~ ,~ ~~~~~~ p+~ ~ ~~ '` ~ ~ o ~ ~ ~~~ ~~a~c•, M' i ~. 3 .~ ~~, 0 a n ~~ .~ a ~~, 0 .4 b~ u y O ~h ,~~'e fi a b ~~ O ~~ ~~ ~~ y w~ fi ~, O ~. ~~ 4 t ~- • ~ LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 3 p.m. on Tuesday, June 10, 1997, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Shenandoah Homes Retirement Villages to rezone 17.5 acres from R-3 to C-2 and obtain a Special Use Permit to construct a home for adults, located east of Airport Road north of the terminus of Woodbury St., Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: May 21, 1997 m~~ ~ . ~~~~ Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, May 27, 1997 Tuesday, June 3, 1997 Direct the bill for publication to: Shenandoah Homes c/o Craig Hollingsworth 2965 Colonnade Dr, Suite 200 Roanoke, VA 24018 (540) 774-4263 SEND AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 Printed by Mary Allen / ADMOl 6/03/97. 4;34pm --------------------------------------- From: Elmer Hodge / ADM01 To: Mary Allen / ADMO1 Subject: Seniors\Disabled --------------------------------------- ===NOTE====------=====6/03/97=12:51pm== Talked with HCN. I want to have a general agenda item that we will "talk through" at the meeting. We should list major steps such as: Establish Schedule Assign representatives -2 from each district -at large representatives -representatives from agencies Suggested objectives The working through at the BOS meeting will give the BOS and public a good overview of the plan., The idea here is not to have the plan worked out but to develop it with them since it is HCN's idea. Give it a try so we can fax to Harry. Page: 1 PROPOSED TASK Fiz?RCE PURPOSE: Ta study problems encountered by our disabled andlor physically challenged citizens within Roanoke County and submit recommendations to the Board of Supervisors directed at improving opportunities for these persons and creating a better quality of life in Roanoke County. DESCRIPTION: Persons appointed to serve an this task force would be expected to submit a written report to the Board of Supervisors within none-year period. Areas to be studied include but are not limited to building accessibility, employment, transportation, education, recreation and housing. Areas should include both private and public sectors within Roanoke County and should include any regional services or programs of which Roanoke County is a recipient ar participant. Task force activities should include, but not be limited to: 1. Holding public meetings to obtain citizen input possibly in conjunction with PTA's, civic groups and senior citizen organizations; 2. Perform on-site visitations of buildings, programs and services; 3 , Attend monthly meetings 4, Organize sub-committees assigned to performing #l and #2 and thus ensuring that the purpose of the task force is accomplished. COMP SITION OF M~IVIBERSHIP: The majority of the task force should consist of independent citizens, business leaders and employers rather than service providers. Members of the task force should not serve on a subconunittee where theix representation may raise questions of a conflict or interest. Because the goal of the task force is a comprehensive assessment, a composition of as many as 25 persons should be considered. Every effort should be made to have appropriate Magisterial District representation. Non-Roanoke County resource persons should be considered for appointment because of the regionalization of some services. Retired persons and persons with physical disabilities should be considered for appointment to ensure a necessary broad range of perspectives. -,SONS TO SUPPORT THE DEVELOPMENT OF A TASK FORCE: • Provide a stronger Roanoke County by improving the standards of living and quality of life for one of the fastest growing segments of our population, senior citizens and individuals with disabilities, + Strengthen Roanoke County through enhancements that would be made as a result of this task force. • Information provided would be helpful when considering funding requests from various agencies. ~.,. ~ - rn ~ ., . ~, mo .~g~, 'vi: , ~~ ,/ ~~ li: ,,~ cr ~ , F'~PoR / DEPARTMENT OF TRANSPORTATION 714 SOUTH BROAD STREET DAVID R. GEHR SALEM, 24153-5127 J. A. ECHOES COMMISSIONER RESIDENT ENGINEER May 8, 1997 d U ~ ~~ i,,,n v lr~.. PO Box 3071 ~.,Q ~c ~ Salem, Virginia 24153 re - 0628-080-232,C501 -Roanoke County Route 628 Woodhaven Road From: 0.10 ivli. W. Int. Rte. 1 X42 To 0.17 Mi. W. Int. Rte. 1438 Mr. Elmer C. Hodge Roanoke County Administrator PO Box 29800 Roanoke, Virginia 24018 Dear Mr. Hodge: Attached you will find a notice of a Combined Location and Design Public Hearing, to be held on June 4, 1997, between 4:30 p.m. and 7:00 p.m., in the Burlington Elementary School library, at 6533 Peters Creek Road. A resolution from the Board of Supervisors concerning this proposed project will need to be included as part of the public hearing documents sent to the Commonwealth Transportation Board for their approval. If you would like additional information, you may contact me. Very truly yours, ~, J. A. Echols Resident Engineer JAE: es Attachment cc - Mr. Bob L. Johnson Dr. Harry C. Nickens Mr. H. Odell Minnix Mr. Lee B. Eddy Mr. Fenton F. Harrison Mr. O. Arnold Covey Mr. Todd Ross Dr. Deanna Gordon TRANSPORTATION FOR THE 21ST CENTURY ROUTE 628 WOODHAVEN ROAD Roanoke County Location anc~ Design Public Hearin Hearing• Wednesday, June 4, 1997 * Anytime between 4:30pm and 7:OOpm To be held in the library ofthe Burlington Elementary School located at 6533 Peters Creek Road in Roanoke County. Puraose• To provide you an opportunity, in an open forum, to review and discuss with Department personnel preliminary plans for the proposed improvements to Route 628 (Woodhaven Road) from 0.10 mile west ofthe intersection of Route 1542 (Poindexter Lane to 0.17 mile west of the intersection of Route 1438 (Cross Timbers Trail) in Roanoke County. Review Maps, drawings and other data pertaining to the project are available for your review in the VDOT Salem District office located at 731 Harrison Avenue in Salem and at the VDOT Salem Residency office located at 714 South Broad Street in Salem. To schedule a convenient time to review the above information; or if you require special assistance to attend and participate in this meeting or need additional information, please call the Salem District at 1-800-611-5812. Public Comments: Oral comments will betaken at the hearing. Written comments and other exhibits relative to the proposed project may also be submitted at the public hearing or to the Department at any time within 10 days after the hearing. might of `.~4'ay: Relocation assistance, right of way acquisition, together with tentative schedules and construction information will be discussed. Virginia Department of Transportation Device for the Hearing Impaired (TTY): 1-800-307-4630 Project: 0628-080-232,C-501 June 10, 1997 County staff requests the Board to adopt a motion to enter into executive session within the provisions of the Virginia Freedom of Information Act as follows: (a) to discuss the disposition of the County's interest in certain publicly held real estate, namely, a well lot in accordance with Section 2.1-344.A.3. of the 1950 Code of Virginia, as amended. (b) to discuss a personnel issue in accordance with Section 2.1- 344.A.1. of the Code of Virginia, 1950, as amended.