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Home My WebLink About7/8/1997 - RegularWORKING DOCUMENT-SUBJECT TO REVISION ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA JULY 8, 1997 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend -Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:02 P.M. 2. Invocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS N NE i C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognition- of the Budget Department for receiving the Government Finance Officers Association Distinguished Budget Presentation Award. PRESENTED TO BRENT ROBERTSON AND STEVE KLEIBER BY ELMER H D E D. BRIEFINGS NONE E. NEW BUSINESS 1. Authorization to enter into an agreement to provide recycling program in Roanoke County (Bill Rand, General Services Director) A-070897-1 FM MOTION TO APPROVE CONTINGENT UPON RECEIPT OF FINAL CONTRACT TAFF TO BRING BACK FINAL CONTRACT, NEW SITES AND CHANGES IN ITES; AND REPORT TO THE BOARD ON PROGRAM IN 3 MONTHS. AYES-FM,FFH,HCN, BLJ NAYS-LBE F. REQUESTS FOR WORK SESSIONS BLJ ANNOUNCED JOINT MEETING WITH SALEM CITY COUNCIL ON 7/29/97 AT 12:00 NOON AT THE WATER TREATMENT PLANT. ECH SUGGESTED WORK SESSION ON SEWAGE TREATMENT PLANE ON 8/19/97 G. FIRST READING OF ORDINANCES N NE 2 H. SECOND READING OF ORDINANCES 1. Ordinance to exercise an option with Koppers Industries, Inc. to obtain two sanitary sewer easements and to purchase approximately 0.226 acres of right of way on the west side of the private portion of Garman Road as part of the Kroger Project. (Timothy Gubala, Economic Development Director) .. 0-070897-2 FFH MOTION TO ADOPT ORD URC I. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance rezoning 17.5 acres from R-3 to C-2 with conditions and obtain a Special Use Permit with conditions to construct a home for adults, located east of Airport Road, north of the terminus of Woodbury Street, Hollins Magisterial District, upon the petition of Shenandoah Homes Retirement Villages. (CONTINUED FROM JUNE 10, 1997 AND JUNE 24, 1997) (Terry Harrington, Director of Planning & Zoning) 0-070897-3 BLJ MOTION TO ADOPT ORD AND APPROVE SPECIAL USE PERMIT WITH THE ELIMINATION OF 4-G AS A SPECIAL USE CONDITION. l1RC 1 CITIZEN SPOKE J. APPOINTMENTS 1. Social Services Advisory Board K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT A ENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE 3 ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-070897-4 BLJ MOTION TO APPROVE CONSENT AGENDA URC 1. Approval of Minutes -May 27, 1997 and June 10, 1997 2. Request from Schools for acceptance and appropriation of Tech Prep Continuation Grant Application for $75,000. A-070897-4.a L. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Harrison: ~) announced there were citizens from Mountclair Estates present who wished to speak about flooding in their neighborhood. (2) Announced that the North Transmission water lines are moving a,~ long according to Gary Robertson Supervisor Nickens: (1) Advised he was absent at last meeting and asked if any action had been take to participate in the Chamber of Commerce publication. BLJ responded that the County would not participate. (2) Expressed concern about youth who are still students, but not eligible to participate in youth sports because they turn 18 after October 1, the cutoff date for participation. He was aware of at least 16 students affected b t~ his policv. Asked for concurrence from the Board for Pete Haislip to review the policy and take to the Rec Club Presidents Committee to consider allowing any rising senior to participate in youth sports who previously participated. LBE suggested that Parks and Recreation provide a report to the Board on advantages and disadvantages of changing the policy. HCN responded that soccer practice begins August 1 and waiting for report would exclude these rising seniors HCN suggested allowing them to play now and that Presidents Committee review the entire age olic . Supervisor Eddy: (~ Asked whether citizens to talk about stormwater 4 were planning to speak at the Work Session. BLJ advised they would speak under Citizens Comments. (2) Announced that the Dedication Ceremony for the Garst Mill Greenway would be Saturday, August 2 at 10:00 a.m. Invited everyone to attend. upervisor Minnix: Announced that his appointee. Guv Bvrd, had resigned from the Industrial Development Authority because he plans to run for office in Roanoke Ci,_._y. Economic Development staff has recommended Neil A. Gallagher. Asked MHA to copv resume for other Board members and asked for any other recommendations for appointment. supervisor Johnson: Announced there was a joint meeting with the Roanoke City Council on Monday, 7/7/97. Received reports on several projects including the Reaio,., nal Airport. Asked for some publicity on all the new projects going on at the airport on the government access TV channel. M. CITIZENS' COMMENTS AND COMMUNICATIONS The following citizens spoke about flooding in their neighborhood and that this was the 3rd major flood thev had experienced since living in Mountclair Estates. Asked the Board for temporary assistance until the Peters Creek Stormwater Management Project is complete: 1. Nancy Kendrick, 2831 Embassv Drive N. W. 2. Dan Spangler, 2734 Embassv Drive,. N.W. 3. Gene Tuttle, 5551 Ambassador Drive BLJ asked staff to go out in the area and see if there is a temporary solution. N. REPORTS HCN MOTION TO RECEIVE AND FILE -UW 1. General Fund Unappropriated Balance. 2. Capital Fund Unappropriated Balance. 3. Board Contingency Fund. 4. Statement of the Treasurer's Accountability per Investments and Portfolio Policy as of May 31, 1997. O. WORK SESSIONS 1. Stormwater Management Facilities HELD FROM_4:50 P.M. TO 5:35 P.M. PRESENTED BY ARNOLD COVEYS GEORGE SIMPSON, WAYNE STRICKLAND (5TH PDC), TIM LORMAND (DEWBERRY & DAVIS) AND FERNANDO (CHM2 HILL). TOTAL PROJECT NOW ESTIMATED TO COST $61 MILLION. P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) consultation with legal counsel pertaining to actual litigation, Ohio State Cellular vs. Board of Supervisors; 2.1-344 A (7) consultation with legal counsel pertaining to probable litigation, Belle Grove Development Corporation's appeal; 2.1- 344 A (3) acquisition of real estate for public school purposes. BLJ MOTION TO GO INTO EXECUTIVE SESSION FOLLOWING WORK E I N ~l RC EXECUTIVE SESSION HELD FROM 5.35 TO 6.45 P M AND FROM 7.40 TO 8:10 P.M. JOINT WORK SESSION WITH SCHOOL BOARD TO DISCUSS PHASE 1 CONSTRUCTION PROJECTS HELD FROM 6:45 P.M TO 7.40 P M SCHOOL BO ARD REQUES TED FUNDING O F X58 1 MILLION F OR PHASE I PROJECTS. DIANE HYATT PRESENTED SCHEDULE O N MAXIMUM AFFORDABLE NEW DEB T SERVICE OF $ 47 7 MILLION THAT COULD BE TAKEN ON BY THE COU NTY BOARD OF SUPERVISORS REQUESTED SCHOOL B OARD TO BRIN G BACK A REP ORT WITH PROJEC TS TOTALING $48 MILLIO N AND TO INCLUDE ADDITIO NAL OPERATING COSTS (FOR INFORMATI ONAL PURPOS ES ONLY 6 Q. CERTIFICATION OF EXECUTIVE SESSION R-070897-5 BLJ MOTION TO RETURN TO OPEN SESSION AT 8:10 P.M. AND ADOPT CERTIFICATION RESO - URC R. ADJOURNMENT BLJ ADJOURNED MEETING AT 8:11 P.M. O~ ROANp~~ ~, .;~ z c> ~~ ;,a az C~~~~~ .~~ ~a~xx~x~.~.~ 1838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA JULY 8, 1997 purr ar rrie ecuF ~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arranuements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Cail. 2. Invocation: John M. Chambiiss Assistant County Administrator 3. Pledge of Allegiance to the United States Fiag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognition of the Budget Department for receiving the Government Finance Officers Association Distinguished Budget Presentation Award. i D. BRIEFINGS E. NEW BUSINESS 1. Authorization to enter into an agreement to provide recycling program in Roanoke County (Bill Rand, General Services Director) F. REQUESTS FOR WORK SESSIONS G. FIRST READING OF ORDINANCES H. SECOND READING OF ORDINANCES 1. Ordinance to exercise an option with Koppers Industries, Inc. to obtain two sanitary sewer easements and to purchase approximately 0.226 acres of right of way on the west side of the private portion of Garman Road as part of the Kroger Project. (Timothy Gubala, Economic Development Director) I. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance rezoning 17.5 acres from R-3 to C-2 with conditions and obtain a Special Use Permit with conditions to construct a home for adults, located east of Airport Road, north of the terminus of Woodbury Street, Hollins Magisterial District, upon the petition of Shenandoah Homes Retirement Villages. (CONTINUED FROM JUNE 10, 1997 AND JUNE 24, 1997) (Terry Harrington, Director of Planning & Zoning) J. APPOINTMENTS 1. Social Services Advisory Board 2 K. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY .THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -May 27, 1997 and June 10, 1997 2. Request from Schools for acceptance and appropriation of Tech Prep Continuation Grant Application for $75,000. L. REPORTS AND INQUIRIES OF BOARD MEMBERS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance. 2. Capital Fund Unappropriated Balance. 3. Board Contingency Fund. 4. Statement of the Treasurer's Accountability per Investments and Portfolio Policy as of May 31, 1997. O. WORK SESSIONS 1. Stormwater Management Facilities P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) consultation with legal counsel pertaining to actual 3 litigation, Ohio State Cellular vs. Board of Supervisors; 2.1-344 A (7) consultation with legal counsel pertaining to probable litigation, Belle Grove Development Corporation's appeal; 2.1- 344 A (3) acquisition of real estate for public school purposes. Q. CERTIFICATION OF EXECUTIVE SESSION R. ADJOURNMENT 4 ACTION NO. ITEM NUMBER ~! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER July 8, 1997 AGENDA ITEM: Recognition of the Budget staff for receiving the Distinguished Budget Presentation Award from the Government Finance Officers Association COUNTY ADMINISTRATOR'S COMMENTS: Roanoke County has again received the Distinguished Budget Presentation Award for the current year. This award is presented by the Government Finance Officers Association to governments that achieve the highest principles of governmental budgeting. In order to receive the budget award, the entity has to satisfy nationally recognized guidelines for effective budget presentation as a policy document, a financial plan, an operations guide and a communication device. This is at least the 10th consecutive year that Roanoke County and its staff has been honored by the GFOA for our budget presentation. Accepting the award and Certificate of Recognition will be Budget Manager Brent Robertson and Steve Kleiber. Respectfully Submitted: Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens Motion by: r A-070897-1 ACTION NO. ITEM NUMBER ~~/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 8, 1997 AGENDA ITEM: Authorization to Enter into an Agreement to Provide a Recycling Program in Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• During the past year, several alternatives for providing recycling services were evaluated including the following: 1) Commingled recycling to the entire County at a cost of $1.14 million in capital and $330,200 in annual operating costs. 2) Expansion of source separation to the entire county at a cost of $.8 million in capital and $181,000 in operating costs. 3) Privatization of county-wide drop off centers through the RFP process at an annual estimated cost of $85,000. Staff recommended Alterative 3. SUMMARY OF INFORMATION: At the May 13th meeting, the Board agreed with the staff recommendation of county-wide recycling using drop-off locations, and approved funding for that method. Staff was instructed to finalize a contract and bring it back to the Board for approval. 1 J` I J~ L The following locations have been included in a contract with Waste Management of Virginia effective August 1, 1997: Orange Market at Routes 311 and 419 (Catawba) Waste Management Facility in Salem (Catawba) Kroger's on Route 460E (Vinton/Hollins) Wal-Mart on Route 2205 (Cave Spring) An additional facility for the Hollins area will be identified, with the concurrence of the Chairman, prior to August 1. Sites under consideration are Burlington Elementary School and Walrond Park. In addition to the above sites, the Roanoke Valley Resource Authority currently provides drop off centers at the Kroger stores in Cave Spring, Vinton and Crossroads Mall. Between July 8 and August 1, appropriate measures will be taken to advertise this change in our recycling program. STAFF RECOMMENDATION: Staff requests your concurrence with the locations identified and your authorization to execute the contract with Waste Management of Virginia. FISCAL IMPACT: Funding for this program was approved on May 13, 1997, and the contract is within the approved amounts. Respectfully submitted, Approved by, .~ William Rand, III Elmer C. Hodge Director of General Services County Administrator Approved (X) Denied ( ) Received ( ) Referred ( ) To ( ) ---------------------------------------------------- Motion by:Minnix to approve No Yes Abs contingent upon receipt of Eddy ~ _ _ final contract and list of Harrison _ ~ _ new sites. Johnson _ ~ _ Minnix _ ~ _ Nickens _ ~ _ cc: File Don Myers, Assistant County Administrator William R. Rand, General Services Director Diane Hyatt, Finance Director la- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JULY 8, 1997 ORDINANCE 070897-2 AUTHORIZING E%ERCISE OF AN OPTION TO PURCHASE AGREEMENT WITH ROPPERS INDIISTRIEB, INC. TO OBTAIN TWO SANITARY SEWER EASEMENTB AND TO PURCHASE APPRO%IMATELY 0.226 ACRES OF RIGHT OF WAY ON THE WEST SIDE OF THE PRIVATE PORTION OF GARMAN ROAD (BEING IDENTIFIED AS A PORTION OF COUNTY TA% MAP PARCEL 55.03-2- 11) FOR ROAD IMPROVEMENTS AS PART OF THE RROGER PROJECT WHEREAS, by Resolution #012897-12, the Board of Supervisors of Roanoke County authorized and approved an economic development project, known as the Kroger Project, authorized execution of a Performance Agreement with the Industrial Development Authority of Roanoke County, Virginia, ("IDA"), and the Kroger Co., and appropriated the sum of $1,780,000 to pay for the County's and the IDA's performance obligations under the Agreement; and, WHEREAS, by Resolution #031197-4, the Board of Supervisors of Roanoke County approved the Option to Purchase Agreement dated March 3, 1997, with Koppers Industries, Inc., for 0.17 acres of proposed right of way and 0.15 acres of grading, slope and construction easements on the west side of the private portion of Garman Road, being further shown on the Roanoke County land records as Tax Map Number 55.03-2-11 ("the Property"); and, WHEREAS, under the terms of said agreement, the purchase price for the Property is $2,800 and the option must be exercised on or before July 31, 1997; and, WHEREAS, the agreement provides for settlement within 30 days of the notice of exercise of the Option; and, WHEREAS, the property is necessary for construction of a cul- de-sac at the terminus of the improved Garman Road, and the funds are available in the Kroger Project account as appropriated by the Board on January 28, 1997; and, WHEREAS, as construction plans have progressed, it has been determined that revisions to the " the Property" are necessary in order to comply with the requirements of the Virginia Department of Transportation for acceptance of the improved Garman Road into the state secondary road system; and, WHEREAS, by Amendment to Option to Purchase Agreement dated June 19, 1997, Koppers Industries, Inc. agreed to the changes in the proposed right-of-way and easements to be acquired in connection to the road improvement project at no additional cost to the County; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on June 24, 1997; the second reading was held on July 8, 1997. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Amendment to Option to Purchase Agreement dated June 19, 1997, between Koppers Industries, Inc., Grantor, and the Board of Supervisors of Roanoke County, Virginia, Grantee, and the terms and conditions provided for in said agreement, is hereby approved and the execution of said agreement by the County Administrator is hereby authorized and ratified. 2 2. That the County Administrator is hereby authorized to exercise the option to purchase from Koppers Industries, Inc. the following described real estate, to-wit: All that certain lot or parcel of land, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the Catawba Magisterial District of the County of Roanoke, Virginia, containing 0.226 acre, more or less, and being shown and designated as "FUTURE AREA TO BE DEDICATED FOR GARMAN ROAD RIGHT-OF-WAY" upon the 'Plat Showing New 20' Sanitary Sewer Easements Being Dedicated To The County of Roanoke, Virginia, By Koppers Industries, Inc. and Showing A Future Portion of Property To Be Dedicated For The Right-Of-Way Of Garman Road', dated June 5, 1997, prepared by Lumsden Associates, P.C., Engineers- Surveyors-Planners, a copy of which is attached hereto and made a part hereof. This being a portion of the same real estate conveyed unto Koppers Industries, Inc., by deed dated December 29, 1988, from Koppers Company, Inc., recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1298, page 1003. TOGETHER WITH the perpetual RIGHTS and EASEMENTS, twenty feet (20') in width, to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace a sanitary sewer line or lines, system, or facilities, and related improvements, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed dated December 29, 1988, and recorded in the aforesaid Clerk's Office in Deed Book 1298, page 1003, and designated on the Roanoke County Land Records as Tax Map No. 55.03-2-9, No. 55.03- 2-6, and No. 55.03-2-11. The location of said easements are shown and designated as "NEW SANITARY SEWER EASEMENT "A"" and "NEW 20' SANITARY SEWER EASEMENT "B"" upon the 'Plat Showing New 20' Sanitary Sewer Easements Being Dedicated To The County of Roanoke, Virginia, By Koppers Industries, Inc. and Showing A Future Portion of Property To Be Dedicated For The Right-Of-Way Of Garman Road', dated June 5, 1997, prepared by Lumsden Associates, P.C., Engineers-Surveyors-Planners, a copy of which is attached hereto and incorporated herein; and, TOGETHER WITH temporary construction easements of an additional ten feet (10') on each side of the permanent easements hereinabove described for use as a temporary work space and to allow for necessary grading during any phase of construction, reconstruction, or maintenance of the sanitary sewer facilities or related improvements. 3. That the County Administrator or Assistant County Administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the exercise of the option and acquisition of the property which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Harrison and the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A Copy Teste: m~~' -~• Cum.,,,.... Mary H. Allen, CMC Clerk to the Board cc: File Timothy Gubala, Economic Development Director Paul Mahoney, County Administrator Arnold Covey, Director, Engineering & Inspections John Birckhead, Director of Real Estate Assessments Terry Harrington, Director of Planning & Zoning Diane Hyatt, Director of Finance 4 Item No. R' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: July 8, 1997 AGENDA ITEM: Ordinance authorizing exercise of an Option to Purchase Agreement with Koppers Industries, Inc., to obtain two sanitary sewer easements and to purchase approximately 0.226 acres of right of way on the west side of the private portion of Garman Road (being a portion of Tax Map 55.03-2-11) as part of the Kroger project. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: Roanoke County is assisting the Kroger Co. with an expansion of their Mid-Atlantic Distribution Facility in the Glenvar area. Koppers Industries, Inc. (Koppers) owns a 0.226 acre tract upon which Roanoke County proposes to build road improvements to reconstruct Garman Road so that it may be eligible for acceptance into the Virginia Secondary Highway System. Roanoke County has negotiated an Option to Purchase Agreement with Koppers. Kroger is desirous for the County to exercise the option so that the Koppers property may be acquired for road construction purposes. Staff has contacted Koppers about amending the Option to Purchase Agreement in order to obtain two sanitary sewer easements and an additiona10.056 acres of land for the Garman Road right of way. The company is supportive of this request. SUMMARY OF INFORMATION: The subject property is necessary for the reconstruction of Garman Road. Koppers owns this parcel of land at the end of Garman Road. The property is described in the legal description in the attached ordinance and is shown on the attached plat. The County's independent appraiser has determined an initial value of $2,800 fora 0.17 acre parcel and associated construction, slope and grading easements totaling an additiona10.15 acres. Koppers has advised the County staff that they will amend the option agreement and grant the two sewer easements and sell the additiona10.056 acres for right of way at no cost to the County. The Board of Supervisors previously approved an Option to Purchase Agreement for this property at its March 1 1, 1997 meeting and a first reading of the ordinance on June 24, 1997. ~{--) Staff has obtained an environmental assessment of the property that shows no environmental hazards present on the property that requires mitigation or cleanup. Staff recommends that Roanoke County acquire the 0.226 acre tract and the two sewer easements in accordance with the performance agreement with the Kroger Co. for the reconstruction of Garman Road. FISCAL IMPACT: The Board of Supervisors appropriated funds for the Kroger expansion project at their January 27, 1997 meeting. Funds for $2,800 for land acquisition costs from Koppers were included in this request. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the second reading of the proposed ordinance approving the exercise of an Option to Purchase Agreement with Koppers Industries, Inc. Respectfully submitted: t~~ V ~l l/" Timo by W. Guba ,Director Department of Economic Development ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: Approved: Elmer C. Hodge County Administrator No Yes Abs Eddy Johnson Harrison Minnix Nickens Attachment ~~K A~AY NoR~N RA o9'~t°t~~ ~o ~ ~~g'f E 2'~~ ~ ~ ~ N ~ N 5 ~~r~ , W W =~ 1 ~ H ~ A w N~~°~ ~ ~ I ~ p~J~ I~ ~... ~~y~~ ~o ~ \ ~ ; . ,~ 1 , Q ,~' U m~3 `~° Q I' ¢ `~'~ v ~~~ ~ ~ ~as ~~o ~ ~ ~~~ O ~ ~, ~ a ~ o o a o a ^ ~ m ~ ~ ° ~ e ~ ~~o ~ ~ ~3 .. ° ~r ~. ~ ~ N ~ o ~' ~ ~ .. ~ p~ N ~R, q ° y y y 2 2 2 ~ ~ 5 m Q V ai 4 o W o ~ W Q ~ Q ._-; 41264 S 6g79'pp . W ~$ N ?Q ~O~ h O °~ ~~ ~~ ~m ~~ ~e ~Ri Q S ~~ C~~~~~` I ~W~~~~~~ _~~~ ~ ~ 0 o~~ ~ ~~~~ ~` ~ ice, ~ ~1 ~$-~ ~ ~~~~~y~ Q ~c~ ~ pf~.a~~~ ~ 1 ~~+W~ ~~~ NoWrn ~~yN~ ~ ~ ~ ~~~~ ~~a ~~e~ 8 1 ~ ~ W ~`' ~ 1 e~~QZ~~,~ s6979'Ol'W no ~ ~ O ~3~2~~~R ~ ~ ? Q o'n c,~ ~ _-oH~ N 65 ~o ~ ~m ~~j~~ii~3N~ 3 ~ •--~ d' ~ ~ ~ ~~ 0 `~G ~i~~e~~~za AND NOR~LK ~ .: ~ ~ U } 3 ~ a z I > Z d~ w I ~ ~ 5 ~ W ..~_ ~ o~ ~ ~~ ° C7 ~--~ W w p Y ~' c_7 ~ a o ~~ p~ J 5 0< v O ~' Q Q ~ $' O~ ~~ ~ ~ v=i ~ U] ~ o ~ m Q ~ Z Q + Fp~ ~ c~i>> ~~c Q 0 W p p ~--~ p OI,..Q ~ QV Ze o a ~ .~'+ Z ~ a r ap~ ~ ~Y S G~~ ' ~ ~m=O ~ CVO Q ~Q u ~ai~7 F- W z W ~ ~ W p w p --- o~ ~p w ~ i a ~ v am a ~ ~ ~ ~ o ~.Q ~ a ~ N O N "~~~ii N g ~i 4r ~ 3 ~u ~ ~ ~ o a N ~ N ~ y h 2 ? ~ ~ ~ ~ ~ ~ ~ y N~~$~ o~ ~~ ~~ ~ ~~ N ~~ a, z~ Q ~m t 0 ~~1~' 1 E 0 J 0 ~ m WO O Z Z w ~m ~ ~ ~ ~ g H "~ ~ W 3 3 W ' l~ " g ~ ~ ~ ~ N ~ ~ y h 2 2 ~ ~ 'o h h ~ ~, o~W°-\ ~~~~~ hW04SV ~a~^~ e am QO N~ WESTERN HAI L wA Y N N o ~~ µ. ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JULY 8, 1997 ORDINANCE AUTHORIZING EXERCISE OF AN OPTION TO PURCHASE AGREEMENT WITH KOPPERS INDUSTRIES, INC. TO OBTAIN TWO SANITARY SEWER EASEMENTS AND TO PURCHASE APPROXIMATELY 0.226 ACRES OF RIGHT OF WAY ON THE WEST SIDE OF THE PRIVATE PORTION OF GARMAN ROAD (BEING IDENTIFIED AS A PORTION OF COUNTY TAX MAP PARCEL 55.03-2-11) FOR ROAD IMPROVEMENTS AS PART OF THE KROGER PROJECT WHEREAS, by Resolution #012897-12, the Board of Supervisors of Roanoke County authorized and approved an economic development project, known as the Kroger Project, authorized execution of a Performance Agreement with the Industrial Development Authority of Roanoke County, Virginia, ("IDA"), and the Kroger Co., and appropriated the sum of $1,780,000 to pay for the County's and the IDA's performance obligations under the Agreement; and, WHEREAS, by Resolution #031197-4, the Board of Supervisors of Roanoke County approved the Option to Purchase Agreement dated March 3, 1997, with Koppers Industries, Inc., for 0.17 acres of proposed right of way and 0.15 acres of grading, slope and construction easements on the west side of the private portion of Garman Road, being further shown on the Roanoke County land records as Tax Map Number 55.03-2-11 ("the Property"); and, WHEREAS, under the terms of said agreement, the purchase price for the Property is $2,800 and the option must be exercised on or before July 31, 1997; and, WHEREAS, the agreement provides for settlement within 30 days of the notice of exercise of the Option; and, µi WHEREAS, the property is necessary for construction of a cul-de-sac at the terminus of the improved Garman Road, and the funds are available in the Kroger Project account as appropriated by the Board on January 28, 1997; and, WHEREAS, as construction plans have progressed, it has been determined that revisions to the "the Property" are necessary in order to comply with the requirements of the Virginia Department of Transportation for acceptance of the improved Garman Road into the state secondary road system; and, WHEREAS, by Amendment to Option to Purchase Agreement dated June 19, 1997, Koppers Industries, Inc. agreed to the changes in the proposed right-of-way and easements to be acquired in connection to the road improvement project at no additional cost to the County; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on June 24, 1997; the second reading was held on July 8, 1997. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Amendment to Option to Purchase Agreement dated June 19, 1997, between Koppers Industries, Inc., Grantor, and the Board of Supervisors of Roanoke County, Virginia, Grantee, and the terms and conditions provided for in said agreement, is hereby approved and the execution of said agreement by the County Administrator is hereby authorized and ratified. 2 a~ 2. That the County Administrator is hereby authorized to exercise the option to purchase from Koppers Industries, Inc. the following described real estate, to-wit: All that certain lot or parcel of land, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the Catawba Magisterial District of the County of Roanoke, Virginia, containing 0.226 acre, more or less, and being shown and designated as "FUTURE AREA TO BE DEDICATED FOR GARMAN ROAD RIGHT-OF-WAY" upon the'Plat Showing New 20' Sanitary Sewer Easements Being Dedicated To The County of Roanoke, Virginia, By Koppers Industries, Inc. and Showing A Future Portion of Property To Be Dedicated For The Right-Of-Way Of Garman Road', dated June 5, 1997, prepared by Lumsden Associates, P.C., Engineers-Surveyors-Planners, a copy of which is attached hereto and made a part hereof. This being a portion of the same real estate conveyed unto Koppers Industries, Inc., by deed dated December 29, 1988, from Koppers Company, Inc., recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1298, page 1003. TOGETHER WITH the perpetual RIGHTS and EASEMENTS, twenty feet (20') in width, to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace a sanitary sewer line or lines, system, or facilities, and related improvements, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed dated December 29, 1988, and recorded in the aforesaid Clerk's Office in Deed Book 1298, page 1003, and designated on the Roanoke County Land Records as Tax Map No. 55.03-2-9, No. 55.03-2-6, and No. 55.03-2-11. The location of said easements are shown and designated as "NEW SANITARY SEWER EASEMENT "A"" and "NEW 20' SANITARY SEWER EASEMENT "B"" upon the 'Plat Showing New 20' Sanitary Sewer Easements Being Dedicated To The County of Roanoke, Virginia, By Koppers Industries, Inc. and Showing A Future Portion of Property To Be Dedicated For The Right-Of--Way Of Garman Road', dated June 5, 1997, prepared by Lumsden Associates, P.C., Engineers-Surveyors-Planners, a copy of which is attached hereto and incorporated herein; and, TOGETHER WITH temporary construction easements of an additional ten feet (10') on each side of the permanent easements hereinabove described for use as a temporary work space and to allow for necessary grading during any phase of construction, reconstruction, or maintenance of the sanitary sewer facilities or related improvements. 3 . ~ "~ 3. That the County Administrator or Assistant County Administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the exercise of the option and acquisition of the property which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. c:\...agenda\econdev\koppers.ord 4 Q ~o~ ~~ ~~ r ~~~ 3 Oc~~ ~~ ~O ~~ AWAY F~~K A~~~ W NoRERN A x.09 ~. ~yEST Z, 6,~'W N ^ 5 ~'S ._ Q w U I I ~ ~ ~ ,... ,.. ,.., N .~. ' ~ ~ " ' d,~r. V .~ ~~ W y .~ ~~ ~rroAA _J w ?~ ~~~o~ o~~~~ h~~~~ ~~y~~ ~ ~ 0 ~° 4; ~i d c.~ i ~ Z~ i ~ ry~~V~ ~~~~ ~~~N~ 11 ~~~~~ Q~~m ~o _,, NI 1 u ~ 51. 2V ~~ ~, ~0 ~m ~~ ,~ o 1 ~° 1 11 1 11 } .. 3 a ~ ~ > z Z ~o ~v ~ci ~ E-' ~ U~ nw. ~ ~' Q ~ d ~ Zos w ~°~ °Q ~~ W F-., w F- w '-' a- o 0 0~~ F. (9 ~-a ~ p Y Q'-, C7 ~ p ~ J 5 0 ~ o ~ ~ Q a ~ ~~~z a ~~ ~ oz cn ~ W °w ~ mq ~FO~ Q ~o ~ ~-~ p ~ p~ Q o ao z a~ ~Z° --+QZapc~o~YSo ~ Z ~ QUO ~ QZ ~ ~ ww ~ w ~- a~o;'3 ~i ~ V p W p F- ~ .- w p1 ~p Q U a ~ o am ~ o ~ ~ .~- 41~64~ ~ S 6979' ~ W ~g0.88 1 1 ~~ v~J~ ~ ~ ~ 2 ~~~~ ~~~~~~~~ 1 1 ~ ~ W~W~~~e 1 NI _~`<NIA ~ o WO ,~ ~ 7 J (n ~ m 0 iI O w Z = v~ z v '> O ac ~~ ~~ ` ~ '' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JULY 8, 1997 ORDINANCE 070897-3 TO CHANGE THE ZONING CLA38IFICATION OF A 17.5-ACRE TRACT OF REAL ESTATE LOCATED EA3T OF AIRPORT ROAD NORTH OF THE TERMINII3 OF WOODBIIRY STREET (TA% MAP NO. 38.14-1-5) IN THE HOLLIN3 MAGISTERIAL DISTRICT FROM THE ZONING CLA38IFICATION OF R-3 TO THE ZONING CLA83IFICATION OF C-2 WITH CONDITIONS AND TO GRANT A SPECIAL II3E PERMIT WITH CONDITIONS TO CON3TRIICT A HOME FOR ADIILT3, IIPON THE APPLICATION OF SHENANDOAH HOMES RETIREMENT VILLAGE, INC. WHEREAS, the first reading of this ordinance was held on March 25, 1997, and the second reading and public hearing were held April 22, 1997; and WHEREAS, this matter was reconsidered by the Board of Supervisors on May 13, 1997, and a public hearing and reconsidered second reading of this ordinance were held on June l0, 1997; June 24, 1997; and July 8, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 1, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law; and, WHEREAS, a letter from Ottis L. Burgher dated 6/17/97 reciting the Shenandoah Homes Retirement Village Mission Statement regarding "providing housing and health care options for the elderly of all race, creeds, and financial positions"; and stating that it is the policy of the Church of God (to which the Petitioner is affiliated) to help any resident experiencing financial reversals, and further stating that it would not evict or bring legal action against a _k - r 1 . ~ -t resident for nonpayment of rent is attached to this ordinance as Exhibit 3. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 17.5 acres and located east of Airport Road north of the terminus of Woodbury Street, designated as Tax Map Number 38.14-1-5, in the Hollins Magisterial District, is hereby changed from the zoning classification of R-3, Medium Density Multi-Family Residential District, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of Shenandoah Homes Retirement Villages, Inc. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (A) Development of the property shall be generally in accord with the conceptual site plan entitled "The Village at Shenandoah" prepared by E. T. Boggess and dated 6/9/97. The conceptual site plan indicates the phased construction of the project and Exhibit (1) sets out the time line projections for each phase. Minor revisions to the concept plan shall be allowed to accommodate zoning compliance and storm water management needs, provided such changes do not fundamentally change site circulation, or the overall development concept that is depicted on the concept plan. 2 -~ (B) Public vehicle access to the property shall be limited to only the Airport Road access as shown on the conceptual site plan; which public access will be constructed during Phase 1 of the development. Restricted emergency vehicle access shall be provided from either Woodbury Street or through the existing Shenandoah Homes property. (C) Storm water runoff from the site shall not be directed toward Santa Anita Terrace or Sierra Drive. No storm water from the site shall be directed such that it ultimately discharges into the existing detention area at the intersection of Sierra Drive and Fenwick Drive. All storm water runoff from the site shall be discharged into an adequate receiving channel. (D) The Petitioner, its successors and assigns, shall dedicate sufficient land to the Board of Supervisors of Roanoke County for the purpose of construction "T-turn-grounds" at the terminus of Sanita Anita Terrace and Sierra Drive, and the construction cost thereof shall be borne entirely by Roanoke County. The land to be dedicated shall be limited to that property within the 35' buffer yard required by Section 30-92-4 of the Roanoke County Zoning Ordinance in existence on the date of the adoption of this Ordinance. The County shall not require the dedication of any additional land other than that contained within the 35' buffer yard as set out by said Section. Should any land be dedicated pursuant to this Proffer, the Petitioner shall not be required to provide any additional buffer yard. This dedication shall occur no later than the application for a land disturbing 3 permit for the property. 4. That the Board finds that the granting of a special use permit to construct a home for adults located east of Airport Road north of the terminus of Woodbury Street (Tax Map No. 38.14-1-5) in the Hollins Magisterial District is substantially in accord with the general purpose of promoting the health, safety and general welfare of the public by encouraging economic development and enlarging the tax base, and substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions related to the design, scale, use and operation: (A) Development of the property shall be generally in accord with the conceptual site plan entitled "The Village at Shenandoah" prepared by E. T. Boggess and dated 6/9/97. The conceptual site plan indicates the phased construction of the project and Exhibit (1) sets out the time line projections for each phase. Minor revisions to the concept plan shall be allowed to accommodate zoning compliance and storm water management needs, provided such changes do not fundamentally change site circulation, or the overall development concept that is depicted on the concept plan. (B) Storm water runoff from the site shall not be directed toward Santa Anita Terrace or Sierra Drive. No storm water from the site shall be directed such that it ultimately discharges into the existing detention area at the intersection of 4 Sierra Drive and Fenwick Drive. All storm water runoff from the site shall be discharged into an adequate receiving channel. (C) Architectural styles of the proposed assisted living units, independent living units and Galleria shall be as generally depicted in the submitted plans, elevations and renderings dated 12/7/96. (D) Public vehicle access shall be prohibited to Woodbury Street, Hearthstone Road, Darby Road, Abney Road, Sierra Drive, and Santa Anita Terrace. Restricted emergency vehicle access shall be required and allowed from either Woodbury Street or through the existing Shenandoah Homes property. (E) Afire suppression system shall be installed in all residential units. The developer shall be responsible for all costs associated with providing the adequate fire flows required for this fire suppression system. (F) The property owner shall pay real estate taxes on that area of the property designated on the conceptual site plan as Independent Living (9.75 acres) and that area of the project identified as Congregate Care Facilities (1.75 acres). The area of the project designated as Assisted Living (6 acres) shall be tax exempt with the provision that the property owner shall pay a service charge in lieu of taxes on said portion of the project at the rate of 20~; except retail areas in Galleria, which area shall be taxed at 100 of the value of the prorata share of space utilized by the retail business. Payment of said service charge in lieu of taxes shall be conditioned upon the adoption of a 5 resolution by the Board of Supervisors and the enactment of legislation of the General Assembly to provide for such pursuant to Section 30-19.04. (See Exhibit 2 - Total Estimated Real Estate Tax Generated by the Project.) 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance as amended and approve the Special Use Permit by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A Copy Teste: .1~. C~..c~¢.c'.../ Mary H. Allen, CMC Clerk to the Board cc: File Paul Mahoney, County Attorney Arnold Covey, Director, Engineering & Inspections John Birckhead, Director of Real Estate Assessments Terry Harrington, Director of Planning & Zoning Diane Hyatt, Director of Finance Wayne Compton, Commissioner of the Revenue 6 '. . • • ~~ Exhibit 1 Shenandoah Time Liuae Projections September, 1997 June, 1998 December, 1999 Phase I *Begin Certificate of Occupancy Fill-up period to 8~% occupancy Construction ^ 32 unit ALF Ieve! ^ 20 unit CCRC ^ 10 Independent units ~ l~ Phase of Cralleria Phase December, 1999 November, 2000 May, 2002 II $egin Certificate of Occupancy FBI up period to 85% occupancy Construction ^ 32 unit A,LF Ievel ~ 20 unit CCRC ^ 7 Independent units ^ 2°d Phase of GaIleria Phase v1ay, 2002 ~1pri1, 2003 June, 2004 Ili Begin Certificate of Occupancy Completed project with Construction ^ 32 unit AI,F (16 Stabilized occupancy of 85% Alzheimer) ~ 6 Independent Garden Homes s S Independent Patio Homes * The first phase is expected to begin with the construction and installation of the initial road ways and main gate at the entrance on Airport Road. The road will be extended from the front entrance around to the emergency gate connected to the existing Facility at Shenandoah Homes. The Galleria will be constructed with a do~vnsized kitchen and dining area large enough to accommodate the residents in the 5rst and second phases. The Independent Garden Homes will be bu~Zt in sub-phases throughout each phase. For example, Lour units will be buih immediately and as they iill up, additional units will be brought on as the demand warrants. The 5ll-up of ?assisted Living Pods and Congregate Care Pods will dictate the continuation of development through complexion. On a national level, private pay facilities can take up to 18 months before reaching a stabilized occupancy census, therefore, as these~pods reach stabtlization, the next phase will begin. ' ~ ..~ • Exhibit 2 7/8/97 Cost Estimates Assisted Living: Total Amount of Lsnd Allocated: 6 Acres or 34 %: S136,40d Estimates Cost of Construc>ion: 1. Six buildings consisting of 10,282 Sq. Ft. each az a coot of : S3,555,504 2. Sitc Work and Design: 5425,SI8 3. Walkr~rays coatteciinb the buildings to the common ~:5168,975 4. The Galletla Building consisting of 24,874 Sq_ Ft ~ 51,778,634 a) Kitchen, Dining and Administrative Savieas for the Assisted Living Resident_ b) c~a~ workshau, C«nputers, and R,easaconal Services for the Assisted Living ltesideat. c) Pharma~ccutical and PerSOtta1 Care Services for the Assisted Living Resident. d) Chapel and Therapy Rnoms for the A.ssuaed Living Resident e) Congregate Living Residents are eligible for slt meals as included in their monthly fix ~ Indepatdent I.ivin6 Residents arc el'sgble fnr one (1) meal per day as includcct in their monthly fee. Total Estimated Cost of Assisted Living inclusive of land: 56,064,627 1stimated Rtai Estate Ta: Q 20 % Sertixr Fet : S13.705 Congregate Living: Total Amount of Land A]locattd:1.75 Acres or IO%: S3~.600 site Work and Design: S123,900 Estimated Cost of Construction: 1. Two Buildings consisting of 18.100 Sq. Ft. each at a cast of S2,024,400 2. Walkways connecting the buildings to the common area: 5112,640 • Total F~timatccl Cosa of Congregate Living inclusive of ttx land: S2,300,540 Estimated Real Estate Taz (non-e:e~npt) : S25.996 . Tndepeadent Living: • r - ° Total Amount of Land Allocated: 9.75 Acres or 56•/.: SZd.000 • Site Work and pcvclopc~cnt: 5702,104 • Estimated Cosa of Construction 1. Five 2 BR Patio uniu at a cast of S41d,690 2. L~ightren 2 IIR Gsrden Units at a cost of 51,45•i~,-`08 3. Six I BR Garden Units at a cost of S 380.730 ° Total Fstimsted Cost oClndependent Living inclusive oi'aad: 53,176,036 Estimated ltral )r.siatt TaX (aoa-exempt) :535,889 Total Estimated Real Estate Taz Generated by the Project: X75.590 - .s • ~~.~ :~ ~. Gentlemen: Chairman ~ Members • Roanoke County Board of Supervisors ~~ ;; .; .; ;~ ', •I :' .; .~ 'I Exhibit 3 Z=1 The Shenandoah Homes Retirement Village Mission State- ment states that our ministry is to serve God and fellowman by providing housing and health care options for the elderly of all race, creeds, and financial positions within the context of Christian service. The residents of the village cocna~unity Will have a lease agreement on a month to month basis. If a resident moves in after the first of the month his rent will be pro-rated based upon arrival date. •Subsequent rent will be due and payable on the first of each succeeding month. vo entrance fee or rnonchly maintance fee, or life care endowment will be offered or available to ehe resident. It has been the policy and the unique ministry of the Church of God to help any resident who experiences financial reversals. The Church has never evicted or brought legal action against a resident for nonpayment of sent. We do not intend to do so in the future. We will minister to the individual using all of the resources available in the community and the church to resolve the residents financial hardship. If you have any other questions, please feel free to phone me at my number. June 17, 1991 Sincerely, Ottis L. Burgher 5300 Howthome Road. NW Roa>LOke. VA 24012 7.03-362-5412 ACTION NO. ITEM NO. ~_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 8, 1997 AGENDA ITEM: ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 17.5- ACRE TRACT OF REAL ESTATE LOCATED EAST OF AIRPORT ROAD NORTH OF THE TERMINUS OF WOODBURY STREET (TAX MAP NO. 38.14-1-5) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-3 TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS AND TO GRANT A SPECIAL USE PERMIT WITH CONDITIONS TO CONSTRUCT A HOME FOR ADULTS, UPON THE APPLICATION OF SHENANDOAH HOMES RETIREMENT VILLAGE, INC. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This ordinance is before the Board after the successful motion to reconsider of May 13, 1997 and after the continuation of the public hearing from June 10, 1997 to June 24, 1997 and then to July 8, 1997, so that the following issues could be addressed: (a) time line projections for construction of Phase I, II, and III (See Exhibit 1); (b) revision of estimated real estate tax to be generated by the project (See Exhibit 2); (c) statement of the policy of Shenandoah Homes Retirement Village regarding treatment of residents with financial hardships (See Exhibit 3); (d) language regarding the T-turn-arounds (See Proffer 3.D.); (e) construction of emergency entrances into the facility (See Exhibit 1 - Phase 1 construction). BACKGROUND: On April 22, 1997, this ordinance to rezone this 17.5 acre tract of real estate to the zoning classification of C-2 and grant a special use permit to construct a home for adults was denied. On May 13, 1997, a motion to reconsider was made and passed, which rescheduled a public hearing and reconsideration of this application by Shenandoah Homes Retirement Village, Inc. This matter was advertised, and public notice 1 ~_ i provided, as required by law. SUMMARY OF INFORMATION: The Board has expressed its concerns with the steady erosion of the County's tax base to tax exempt uses. Almost 10% of the overall assessed value of property in the County is tax exempt. Section 15.1-489 of the Code of Virginia lists the purposes of local zoning ordinances. One listed purpose is "(vii) to encourage economic development activities that provide desirable employment and enlarge the tax base." Taking appropriate action to prevent the erosion of that tax base is a valid purpose of local zoning power and authority. Section 30-19-3 (C) of the Roanoke County Zoning Ordinance addresses conditions which the Board may attach to special use permits. "Any such conditions shall be related to the design, scale, use or operation of the proposed special use." with respect to this application the Board raised questions concerning the proposed tax exempt uses of this development, the corporate structure and organization of this development, and management and development contracts with a profit-making corporation. The applicant and representatives of HCMF and ConstantCare-Shenandoah, Inc. have provided the County Attorney with documentation to address some of these concerns, which have been distributed to the Board. The applicant is not exempt from local taxation by classification, nor is it exempt from local taxation by designation. Similar uses in other jurisdictions have been determined to be taxable, both by the Virginia Supreme Court and through an opinion by the Attorney General. This ordinance includes a condition attached to the special use permit that identifies those portions of the project which are taxable (the Independent Living and Congregate Living facilities, and 70% of the Galleria) and those portions which could be designated as tax exempt (the Assisted Living facilities and the remainder of the Galleria) and subject to the 20% service charge in lieu of real estate taxes. The Petitioner has advised that it will petition the Board for the adoption of a resolution (after a public hearing) supporting its request to the General Assembly for legislation designating this limited portion of the project exempt from location taxation, in accordance with Sectin 30-19.04 of the State Code. This public hearing could be scheduled no earlier than July 22, 1997. 2 r- ~ FISCAL IMPACTS: It is anticipated that this development has the potential to generate local real estate taxes of approximately $130,415 per year; however, once tax exempt status is granted to the Assisted Living and part of the Galleria portions of the development, the property owner will pay a service charge of 20% in lieu of real estate taxes on that portion of the project and full real estate tax on the Congregate Care, Independent Living and 70% of the Galleria facilites. The project's Total Estimated Real Estate Tax will be reduced from about $130,415 to $90,082. STAFF RECOMMENDATION: It is recommended that the Board hold the required public hearing, and thereafter, favorably consider the adoption of the proposed ordinance. Respectfully submitted, ~~l` ~ V ~ Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by G:\ATTORNEY\PMM\SHENBOFS.RPT Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens 3 Z- i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JULY 8, 1997 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 17.5-ACRE TRACT OF REAL ESTATE LOCATED EAST OF AIRPORT ROAD NORTH OF THE TERMINUS OF WOODBURY STREET (TAX MAP N0. 38.14-1-5) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-3 TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS AND TO GRANT A SPECIAL USE PERMIT WITH CONDITIONS TO CONSTRUCT A HOME FOR ADULTS, UPON THE APPLICATION OF SHENANDOAH HOMES RETIREMENT VILLAGE, INC. WHEREAS, the first reading of this ordinance was held on March 25, 1997, and the second reading and public hearing were held April 22, 1997; and WHEREAS, this matter was reconsidered by the Board of Supervisors on May 13, 1997, and a public hearing and reconsidered second reading of this ordinance were held on June 10, 1997; June 24, 1997; and July 8, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 1, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 17.5 acres and located east of Airport Road north of the terminus of Woodbury Street, designated as Tax Map Number 38.14-1-5, 1 . ~~ in the Hollins Magisterial District, is hereby changed from the zoning classification of R-3, Medium Density Multi-Family Residential District, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of Shenandoah Homes Retirement Villages, Inc. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (A) Development of the property shall be generally in accord with the conceptual site plan entitled "The Village at Shenandoah" prepared by E. T. Boggess and dated 6/9/97. The conceptual site plan indicates the phased construction of the project and Exhibit (1) sets out the time line projections for each phase. Minor revisions to the concept plan shall be allowed to accommodate zoning compliance and storm water management needs, provided such changes do not fundamentally change site circulation, or the overall development concept that is depicted on the concept plan. (B) Public vehicle access to the property shall be limited to only the Airport Road access as shown on the conceptual site plan; which public access will be constructed during Phase 1 of the development. Restricted emergency vehicle access shall be provided from either Woodbury Street or through the existing Shenandoah Homes property. (C) Storm water runoff from the site shall not be directed toward Santa Anita Terrace or Sierra Drive. No storm water from the site 2 ,T r shall be directed such that it ultimately discharges into the existing detention area at the intersection of Sierra Drive and Fenwick Drive. All storm water runoff from the site shall be discharged into an adequate receiving channel. (D) The Petitioner, its successors and assigns, shall dedicate sufficient land to the Board of Supervisors of Roanoke County for the purpose of construction "T-turn-arounds" at the terminus of Sanita Anita Terrace and Sierra Drive, and the cost thereof, shall be borne entirely by Roanoke County. The land to be dedicated shall be limited to that property within the 25' buffer yard required by Section 30-92-4 of the Roanoke County Zoning Ordinance in existence on the date of the adoption of this Ordinance. The County shall not require the dedication of any additional land other than that contained within the 25' buffer yard as set out by said Section. Should any land be dedicated pursuant to this Proffer, the Petitioner shall not be required to provide any additional buffer yard. This dedication shall occur no later than the application for a land disturbing permit for the property. 4. That the Board finds that the granting of a special use permit to construct a home for adults located east of Airport Road north of the terminus of Woodbury Street (Tax Map No. 38.14-1-5) in the Hollins Magisterial District is substantially in accord with the general purpose of promoting the health, safety and general welfare of the public by encouraging economic development and enlarging the tax base, and substantially in accord with the adopted 1985 Comprehensive Plan pursuant 3 ~~ to the provisions of § 15.1-456 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions related to the design, scale, use and operation: (A) Development of the property shall be generally in accord with the conceptual site plan entitled "The Village at Shenandoah" prepared by E. T. Boggess and dated 6/9/97. The conceptual site plan indicates the phased construction of the project and Exhibit (1) sets out the time line projections for each phase. Minor revisions to the concept plan shall be allowed to accommodate zoning compliance and storm water management needs, provided such changes do not fundamentally change site circulation, or the overall development concept that is depicted on the concept plan. (B) Storm water runoff from the site shall not be directed toward Santa Anita Terrace or Sierra Drive. No storm water from the site shall be directed such that it ultimately discharges into the existing detention area at the intersection of Sierra Drive and Fenwick Drive. All storm water runoff from the site shall be discharged into an adequate receiving channel. (C) Architectural styles of the proposed assisted living units, independent living units and Galleria shall be as generally depicted in the submitted plans, elevations and renderings dated 12/7/96. (D) Public vehicle access shall be prohibited to Woodbury Street, Hearthstone Road, Darby Road, Abney Road, Sierra Drive, and Santa 4 ~-" Anita Terrace. Restricted emergency vehicle access shall be required and allowed from either Woodbury Street or through the existing Shenandoah Homes property. (E) A fire suppression system shall be installed in all residential units. The developer shall be responsible for all costs associated with providing the adequate fire flows required for this fire suppression system. (F) The property owner shall pay real estate and any other applicable local taxes on that area of the property designated on the conceptual site plan as Independent Living (9.75 acres), that area of the project identified as Congregate Care Facilities (1.75 acres), and 70% of that portion of the project identified as the Galleria (including land, buildings and related improvements). The remaining portion of the project identified as Assisted Living (including the remaining 30% portion of the "Gallery") shall be exempt from local taxation with the provision that the property owner shall pay a service charge in lieu of local taxation on this portion of the project in an amount equal to 20% of the real estate tax rate on such property. Payment of this service charge shall be conditioned upon the adoption of a resolution by the Board of Supervisors and the enactment of legislation by the General Assembly for the Commonwealth of Virginia designating this portion of the project exempt from local taxation pursuant to Section 30-19.04 of the Code of Virginia and Article X, Section 6(a)(6) of the Constitution. (Exhibit 2 - Total Estimated Real Estate Tax Generated by the Project) 5 ~- i (G) Letter from Ottis L. Burgher dated 6/17/97 reciting the Shenandoah Homes Retirement Village Mission Statement regarding "providing housing and health care options for the elderly of all race, creeds, and financial positions"; and that it is the policy of the Church of God (to which the Petitioner is affiliated) to help any resident experiencing financial reversals, and that it would not evict or bring legal action against a resident for nonpayment of rent. (Exhibit 3.) 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. G: \ ATTORNEY\ SHEND02.FRM 6 I -' .. ' r i~ o ~~~ ~~ ~~ ~~~1~ 8 ?~~ o ~~~ PHASE T}iREE ~~ ~ ~ 1~st~<`~a. THE VILLAGE AT SHEN,e,NpOAH ~oe.~~ .~ ROANOKE VIRGIMA CONCEPTUAL SITE PLAN t'•5O' E T. 60GGES8, ARCMTECT, INC. ~ ~~ WEST YHQI+IA sneer no- N GATE PRQ1ECi N0: fADO FlLE S-1 6/9/97 9616 NEWSiTEI 7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JULY 8, 1997 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 17.5-ACRE TRACT OF REAL ESTATE LOCATED EAST OF AIRPORT ROAD NORTH OF THE TERMINUS OF WOODBURY STREET (TAX MAP NO. 38.14-1-5) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-3 TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS AND TO GRANT A SPECIAL USE PERMIT WITH CONDITIONS TO CONSTRUCT A HOME FOR ADULTS, UPON THE APPLICATION OF SHENANDOAH HOMES RETIREMENT VILLAGE, INC. WHEREAS, the first reading of this ordinance was held on March 25, 1997, and the second reading and public hearing were held April 22, 1997; and WHEREAS, this matter was reconsidered by the Board of Supervisors on May 13, 1997, and a public hearing and reconsidered second reading of this ordinance were held on June 10, 1997; June 24, 1997; and July 8, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on April 1, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 17.5 acres and located east of Airport Road north of the terminus of Woodbury Street, designated as Tax Map Number 38.14-1-5, 1 in the Hollins Magisterial District, is hereby changed from the zoning classification of R-3, Medium Density Multi-Family Residential District, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of Shenandoah Homes Retirement Villages, Inc. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (A) Development of the property shall be generally in accord with the conceptual site plan entitled "The Village at Shenandoah" prepared by E. T. Boggess and dated 6/9/97. The conceptual site plan indicates the phased construction of the project and Exhibit (1) sets out the time line projections for each phase. Minor revisions to the concept plan shall be allowed to accommodate zoning compliance and storm water management needs, provided such changes do not fundamentally change site circulation, or the overall development concept that is depicted on the concept plan. (B) Public vehicle access to the property shall be limited to only the Airport Road access as shown on the conceptual site plan; which public access will be constructed during Phase 1 of the development. Restricted emergency vehicle access shall be provided from either Woodbury Street or through the existing Shenandoah Homes property. (C) Storm water runoff from the site shall not be directed toward Santa Anita Terrace or Sierra Drive. No storm water from the site 2 shall be directed such that it ultimately discharges into the existing detention area at the intersection of Sierra Drive and Fenwick Drive. All storm water runoff from the site shall be discharged into an adequate receiving channel. (D) The Petitioner, its successors and assigns, shall dedicate sufficient land to the Board of Supervisors of Roanoke County for the purpose of construction "T-turn-arounds" at the terminus of Sanita Anita Terrace and Sierra Drive, and the construction cost thereof shall be borne entirely by Roanoke County. The land to be dedicated shall be limited to that property within the 35' ~5J- buffer yard required by Section 30-92-4 of the Roanoke County Zoning Ordinance in existence on the date of the adoption of this Ordinance. The County shall not require the dedication of any additional land other than that contained within the 35' ~- buffer yard as set out by said Section. Should any land be dedicated pursuant to this Proffer, the Petitioner shall not be required to provide any additional buffer yard. This dedication shall occur no later than the application for a land disturbing permit for the property. 4. That the Board finds that the granting of a special use permit to construct a home for adults located east of Airport Road north of the terminus of Woodbury Street (Tax Map No. 38.14-1-5) in the Hollins Magisterial District is substantially in accord with the general purpose of promoting the health, safety and general welfare of the public by encouraging economic development and enlarging the tax base, and 3 substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions related to the design, scale, use and operation: (A) Development of the property shall be generally in accord with the conceptual site plan entitled "The Village at Shenandoah" prepared by E. T. Boggess and dated 6/9/97. The conceptual site plan indicates the phased construction of the project and Exhibit (1) sets out the time line projections for each phase. Minor revisions to the concept plan shall be allowed to accommodate zoning compliance and storm water management needs, provided such changes do not fundamentally change site circulation, or the overall development concept that is depicted on the concept plan. (B) Storm water runoff from the site shall not be directed toward Santa Anita Terrace or Sierra Drive. No storm water from the site shall be directed such that it ultimately discharges into the existing detention area at the intersection of Sierra Drive and Fenwick Drive. All storm water runoff from the site shall be discharged into an adequate receiving channel. (C) Architectural styles of the proposed assisted living units, independent living units and Galleria shall be as generally depicted in the submitted plans, elevations and renderings dated 12/7/96. (D) Public vehicle access shall be prohibited to Woodbury 4 Street, Hearthstone Road, Darby Road, Abney Road, Sierra Drive, and Santa Anita Terrace. Restricted emergency vehicle access shall be required and allowed from either Woodbury Street or through the existing Shenandoah Homes property. (E) A fire suppression system shall be installed in all residential units. The developer shall be responsible for all costs associated with providing the adequate fire flows required for this fire suppression system. (F) The property owner shall pay.. real estate taxes on that area. of the property. designated on the conceptual site.. plan as Independent Living (.9.75 acres) and that area of the project.. identified as Congregate Care Facilities (1.75 acres).. The area of the project designated as Assisted Living (6 acres) shall be tax exempt with the provision that the property owner shall pay a service charge in lieu of taxes on said portion of the project at the rate of 20%; except retail areas in Galleria, which area shall be taxed at 100% of the value of the prorata share of space utilized by the retail business. Payment of said service charge in lieu. of taxes shall be conditioned upon .the adoption of _a resolution by the Board of Supervisors and the enactment of legislation of the General Assembly to provide for. such pursuant to Section 30-19.04. (See Exhibit 2 - Total Estimated Real Estate Tax Generated by the Project.) (G) Letter from Ottis L. Burgher dated 6/17/97 reciting the Shenandoah Homes Retirement Village Mission Statement regarding 5 "providing housing and health care options for the elderly of all race, creeds, and financial positions"; and that it is the policy of the Church of God (to which the Petitioner is affiliated) to help any resident experiencing financial reversals, and that it would not evict or bring legal action against a resident for nonpayment of rent. (Exhibit 3.) 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. G:\ ATTORNEY\SHEND02.FRM 6 Uttttttttttttttttttttttttt~ttttttttttttttttttttttttttttttittttt~i~iiliiiiiiiiiiiiiiiiiitiiiiiiilliliillittii111iiiillillillllllil~lJ - - . _ ~ e ~ ~ _ ~ AGENDA ITEM NO. ~ L r ~ 4 ~~ JL .J~ ~J.I V ~ ..L W Q~iO !L/ JL Y~ O ~~ 0 a a PUBLIC P'[EARING ORDINANCE CITIZENS COMMENTS _ -_ ~ 4 .. =- SUBJECT: .~"l .~~,~iF~~~T~~ ~~~/~~ ~~~~6 I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY~ THE GUIDELINES LISTED .r BELOW: ~ s ^ Each speaker will be given between three to five minutes to comment e whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, c and will enforce the rule unless instructed by the majority o~the Board to do otherwise. _ !.. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. e ~. s ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. aar s_ ^ Both speakers and the audience will exercise courtesy at all times. -= ® Speakers are requested to leave any written statements and/or comments c with the clerk. ®= ,_ ® INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. 0 __ ,~ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK i ~ ~~ ~~ ~ d ~~ ~~ ~ LY. ~ .~ i ~1 ~~ ~ ~~ ~~ a~ ~ ~ /® ~ 1.~ ~ ar ~~ NAME _ ~i~~~d,~~l 1 -~//3~1 a / / a~ ADDRESS ~7/~~~~'~~~/ r~ ~,~,~ , ~I~/ " ~f~h~ ~', PHONE ~~ ~-~f ~l~ 111111111111I1111111111I1111111111111111111111111111111111111111111111111111illlllllllllllllilli111111Illliillllllllllllllllllll~ ACTION NUMBER ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 8, 1997 AGENDA ITEM: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: ~ SOCIAL SERVICE ADVISORY BOARD The four year terms of Ed Wold, Catawba District; Betty Lucas, Cave Spring District; and Allen Simpson, Hollins District, will expire 08/01/97. Mr. Simpson is filling the unexpired term of Mary Anderson. SUBMITTED BY: Mary H. Allen, CMC Clerk to the Board Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: APPROV D BY: Elmer C. ge County Administrator VOTE No Yes Abs Eddy Harrison _ Johnson _ Minnix _ Nickens i ~/ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 8, 1997 RESOLUTION 070897-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for July 8, 1997 designated as Item K -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Approval of Minutes -May 27, 1997 and June 10, 1997 2. Request from Schools for acceptance and appropriation of Tech Prep Continuation Grant Application for $75,000. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board cc: File Garland J. Kidd, Director of Vocational and Adult Education Ki-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 8, 1997 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for July 8, 1997 designated as Item K -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2, inclusive, as follows: 1. Approval of Minutes -May 27, 1997 and June 10, 1997 2. Request from Schools for acceptance and appropriation of Tech Prep Continuation Grant Application for $75,000. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. May 27, 1997 1~- i 309 Roanoke County Administration Center 5204 Bernard Drive ,, ~- Roanoke, Virginia 24018 May 27, 1997 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of May, 1997. N RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. '"'Spike" Harrison (Arrived 7:00 p.m.), H. Odell "Fuzzy" Minnix (Arrived 3:30 p.m.) MEMBERS ABSENT: Supervisor Fenton F. "Spike" Harrison (Absent at 3:00 p.m. Meeting; Arrived 7:00 p.m.) STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: MEMORY OF THE LATE JOSEPH L. BUSH, JR. Chairman Johnson asked for a moment of silence to be observed in memory of Joseph L. Bush, Jr., member of the Vinton Town Council. May 27, 1997 311 Supervisor Eddy moved to approve the proclamation. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Nickens, Johnson NAYS: None ABSENT: Supervisors Minnix, Harrison 2. Recognition of empiovees and volunteer of Roanoke Countv Police Department for receiving awards of meritorious services in 1996/97. a. Detective D. J. Herrick, named Officer of the Year by the Salem-Roanoke Countv Chamber of Commerce. Chairman Johnson presented the Certificate of Recognition to Detective Herrick. b. Chaplain Thomas F. Stocks, recipient of the Distinguished Service Award by the Roanoke Valley Mental Health Association. Chairman Johnson .presented the Certifcate of Recognition to Chaplain Stocks. c. Officer Richard M. Poindexter, Jr., recipient of the Outstanding Service Award in Traffic Safety by the Roanoke County Transportation Safety Commission May 27, 1997 313 1. Presentation on Virginia Association of Counties projects and programs. (Dean A. Lynch, VAC Director of Local Government Affairs. Mr. Lynch updated the Board on the activities of VACO's to assist localities, especially in the legislative area. He presented copies of VACO's 1997 Mate Legislation Affecting Counties to the Board members and encouraged them to be active in the state association. In response to inquiries about VACO's positions on Jim Gilmore's proposal to eliminate the personal property tax. and taxing authority for elected school boards, Mr. Lynch advised that he would .provide this information to the Board members by mail. Supervisor Minnix arrived at 3:30 p.m. Supervisor Nickens asked whether the Board had to approve raising the County's personal property tax exemption for the elderly and disabled in view of recent legislation that gave local governments the opportunity to increase the exemption from $75,000 to $100,000 for financial worth. Mr. Mahoney advised that he would check into this and if appropriate, bring back an ordinance for approval. IN RE: NEW BUSINESS 1. Recommendations for 1998 Legislative Program for Virginia General Assembly. (Paul Mahoney. County Attorney) Mr. Mahoney advised that each year the Virginia Association of Counties asked its members to submit their legislative program so that the final legislative program can be approved at VACO's conference in November. This legislative program outlines May 27, 1997 315 back to the Board with recommendations for utilization of these funds. The Vinton Town Council approved the agreement at their meeting on May 20, 1997. Supervisor Eddy advised that he agreed with the concept but preferred along-range and all-encompassing document rather than a general agreement. Supervisor Nickens expressed appreciation to the staff and the Vinton Town officials and advised that the agreement has been signed and this action is to place the funds into a capital account. Supervisor Nickens moved to approve the agreement and appropriate the $125,000 into a capital fund. The motion carried by the following recorded vote: AYES: Supervisors Minnix, Nickens, Johnson NAYS: Supervisor Eddy " ABSENT: Supervisor Harrison 3. Resolution approving the funding distribution methodology for incentive funds to be distributed among the participating local governments in the Fifth Planning District Regional Alliance. (Elmer C. Hodge, County Administrator) R-052797-2 Mr. Hodge advised that the State allocated $3 Million last year and $3 Million this year for the Regional Alliance, and one of the requirements of the Regional Competitiveness Program is that all participating local governments in a region must approve a funding formula for distribution of incentive funds from the State in order ~to be May 27, 1997 317 WHEREAS, at the AprFl 24 meeting of the Regional Alliance's Board of ~~~ Directors, the Board recommended to local governments the following funding distribution methodology: 90% of the total funds to be distributed on a per capita basis; 8% of the total funds to be distributed based on the level of fiscal stress of each local government as calculated by the Virginia Commission on Local Government; and 2% of the total funds be allocated to the Regional Alliance for administrative and research; support. NOW, THEREFORE BE IT RESOLVED that. the Roanoke County Board of Supervisors approves the funding distribution methodology as recommended by the Board of Directors of the Fifth Planning District Commission. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison 4. Request for appropriation for Supplement #4 of the Roanoke County Code. (Paul Mahoney. County Attorney) A-052797-3 Mr. Mahoney advised that $6,837.70 is needed for Supplement #4 and the amount being requested from the Board Contingency Fund is $3,419 and not $4,227 as stated in the Board Report. Supervisor Nickens suggested that since supplements are being issued every 18 months to two years, this item should be budgeted for in the future. Supervisor Johnson moved to approve the staff recommendation. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison May 27, 1997 319 ORDINANCES -CONSENT AGENDA Supervisor Minnix moved to approve the first reading and set the second reading and public hearing for June 24, -1997. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison 1. Ordinance to rezone 35.69 acres from R-3 8< I-1 to R-1 to construct single family residences, located between Merriman Road and intersection of Starkey Road and Buck Mountain Road, Cave Spring Magisterial District, upon the petition. of Joe R. Blackstock. 2. Ordinance authorizing a Special Use Permit to allow a private kennel, located at 1905 Mayfield Drive, Vinton Magisterial District, upon the petition of Coy L. And Deanna H. Weaver. 3. Ordinance to rezone 1.231 acres from C-1 Conditional to C-1 Conditional to expand an existing parking lot, located at 3390 Colonial Avenue, Cave Spring Magisterial District, upon the petition of Dr. William F. Ball and Eugenia H. Ball. 4. Ordinance to rezone approximately 2.75 acres from R-2 to C-2 to construct a drugstore, located at the comer of Route 419 and Brambleton Avenue, Cave Spring Magisterial District, upon the petition of C&C Development, L.L.C. IN RE: SECOND READING OF ORDINANCES 1. Ordinance appropriating the funds for the fiscal year 1997198 budget. (Brent Robertson, Budget Manager) 0-052797-4 May 27, 1997 321 _w. _~ t ~_~~ ._ ~ _ RE ~~~._ __. vY.~~~vru~ _v..~.~.... ~ ._ said budget on May 13, 1997, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 4 of Title 15.1 of the 19.50 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 13, 1997, and the second reading of this ordinance was held on May 27, 1997, pursuant to the provisions of Sec#ion 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the~re~pective funds for the period beginning July 1, 1997, and ending June 3.0; 1998, for the functions and purposes indicated: Revenues: General Fund: General Government $ 99 264 769 Youth Haven II , , Comprehensive Services 427,646 ~ Law Library 1,451;110 Recreation Fee Class 41,980 Internal Services 726,369 ~ - Garage II 1,768,837 283,794 Total General Fund - $ 103,964,505 Debt Service Fund $ 4 9, 08,677 Capital Projects Fund $ 2, 609,13 0 Internal Service Fund -Risk Management $ 880 826 Water Fund $ 11 190 011 Beginning Balance , , ~ 299,450 11,489,461 Sewer Fund $ 6,962,712 School Funds: Operating Cafeteria $ 83,928,863 Grant 3,195,000 Textbook 1,661,603 914,822 Total School Fund $ 89,700,288 Total All Funds $ 225,015,599 May 27, 1997 323 _~a~ ~.. ~_~ _..~_~~.~..~...~~~.._~• ~.~._. _ _~...~_ ~.~m.~ , m~ ..w~ __«~~ n_. _ _ _ _ ommum ervices General Services $ 231,699 Solid Waste ~ ~ 3,566,273 Property Management ~ 81,684 Engineering and Inspections 2,534,323 Building Maintenance ~ 1,245,081 Planning and Zoning 607,372 Planning Commission 20,612 Total Community Services $ 8,287,044 Human Services Grounds Maintenance ~ $ 1,452,35Q Parks and Recreation _ 1,360,585 Public Health 425,333 Social Services Administration 2,453,471 Public Assistance 1,397,400 Institutional Care 30,062 Social Service Organizations 126,832 Contributions Human Service Organizations 95,910 Contributions Cultural Organizations 229,809. Library 1, 644,424 VPi Extension 76,126 Elections ~ 187,433 Total Human Services $ 9,479,735 Non-Departmental Employee Benefits .. $ 1;147,000 Miscellaneous ~ 590,000 Internal Service Charges 1,429,537 Total Non-Departmental $ 3,1.66,537 Transfers to Other Funds Transfei to Debt -General $ 3,726,061 Transfer to Debt Service -School 2,466,976 Transfer to Capital 2,609,130 Transfer to Schools 45,230,473 Transfer to Schools -Dental Insurance 257;025 Transfer to Internal Services 880,826 Transfer to Comprehensive Services 654,840 Transfer to Youth Haven II 50,000 Transfer to Garage II ~ _ 100,000 Total Transfers to Other Funds ~ ~ $ 55,975,331 May 27, 1997 325 2. That the County Adm+nistrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another within a fund. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 1997, are reappropriated to the 1997-98 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 3.0, 1997, and appropriations in the 1997-98 budget. 5. That all school fund appropriations remaining at the end of the 1996- 97 fiscal year not lapse but shall be appropriated to the School Capital Improvements Fund in fiscal year 1997-98. 6. That all General Fund appropriations remaining unexpended at the end of the 1996-97 fiscal year not lapse but shall be reappropriated as follows: a) 40% of these unexpended appropriations shall be transferred to the unappropriated Capital Fund Balance; b) 60% of these unexpended appropriations shall be re-appropriated to the same department far expenditure in fiscal year 1997-98 as provided by Resolution 042396-5. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison 2. Ordinance authorizing change in designation of grantee of cable television franchise from Cox Communications Roanoke Inc. To CoxCom. Inc. (Joseph Obenshain. Sr Assistant County Attorney) 0-052797-5 Mr. Mahoney advised. that no changes -have been made to the ordinance since the first reading on May 13, 1997. There was no .discus ion and no citizens present Mai 27, 1997 327 ABSENT: Supervisor Han-ison- 3. Ordinance approving the exercise of an option to purchase agreement with James C. Epperly and Arline B. Epperly for 0.50 acre and authorizing assignment of the contract to the Industrial Development Authority in connection with the Kroger Project. ITimothy Gubala. Economic Development Director) 0-052797-6 Mr. Gubala advised that no changes have been made to the ordinance since the first reading on May 13, 1997. There was no discussion and no citizens present to speak on this issue. Supervisor N.ickens moved to adopt the ordinance. The motaon carried by the foalowing recorded vote: AYES: NAYS: ABSENT: Supervisors Eddy, Minnix, Nickens, Johnson None Supervisor Harrison ORDINANCE 052797-6 APPROVING THE EXERCISE OF AN OPTION TO PURCHASE AGREEMENT WITH JAMES C. EPPERLY AND ARLINE B. EPPERLY FOR 0.50 ACRE, MORE OR LESS, (BEING IDENTIFIED AS COUNTY TAX MAP PARCEL 55.03-3-9), AND AUTHORIZING ASSIGNMENT OF THE CONTRACT TO THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY IN CONNECTION WITH THE KROGER PROJECT WHEREAS, by Resolution#012897-12, the Board of Supervisors of Roanoke May 27, 1997 3~9 Being Parcel 1 of the same property conveyed to ~James~~C. Epperly-and - Arline .B. Epperly, :husband and wife, by Deed dated January 25, 1974, from Marvin H. Rogers, Sr., saki Deed being of; reca~d in the Roanoke County Circuit Court Clerk's Office in Deed Book 989, Page 255. 2. That, upon exercise of the option, the County Administrator is hereby authorized and directed to assign the County's contract rights under said Agreement o the Industrial Development Authority of Roanoke County, which shall proceed with purchase of the Property subject to the terms and conditions provided in the Agreement, for the sum of $28,000, and the LDA shah assume ala obligations and responsibilities of the County provided for in the Agreement. 3. That the County Administrator or Assistant County Administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the .exercise of the option and assignment of the contract to the IDA, aW of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Nckens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison 4. Ordinance authorizing the acquisition of a 17 825 acre parcel of real estate in conjunction with the cleanup of the Dixie Caverns Landfill. (George Simpson, Assistant Director of Engineering 8~ Inspections) 0-052797-7 Mr. Arnold Covey, Engineering & Inspections Director, advised that no changes have been made to the ordinance since the first reading on May 13, 1997. There was no discussion and no citizens present to speak on this issue. Supervisor Minnix moved to adopt the ordinance. The motion carried by the .May 27, 1997 331 On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson ' NAYS: None ABSENT: Supervisor Harrison 5. Ordinance authorizing the acq uisition of approximately 34 acres of real estate for ridg e line protection (Paul Mahone y, County Attorne 0-052797-8 Mr. Mahoney advised that there has been no change in the ordinance since the first reading but the staff recommendation now covers four separate actions. These are: (1) adoption of the ordinance; (2) adoption of the "Roanoke County Board of Supervisors Guidelines for Acquiring Environmentally-Sensitive Property" as revised by Supervisor Eddy; (3) acceptance of $45,000 donation and appropriation for the purchase; and (4) appropriation of $5.,000 from the Board Contingency Fund for related expenses. Supervisor Johnson asked that the issues be separated. There was no objection. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Ni.ckens, Johnson NAYS: None ABSENT: Supervisor Harrison ORDINANCE 052797-8 AUTHORIZING THE ACQUISITION OF APPROXIMATELY 34 ACRES OF REAL ESTATE FOR RIDGE LINE May 27, 1997 333 NAYS: None ABSENT: Supervisor Harrison Supervisor Johnson moved to appropriate $5,000 for related expenses from the Board Contingency Fund. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison In response to a question, Mr. Mahoney advised that the Planning Commission held a work session to review this on May 20, 1997, and plan to have a "456 Review" on June 2, 1997. In response to an inquiry, he stated that State Code Title 15.1, Section 456, provides for Planning Commissions to look at the acquisition or creation of public facilities fo determine if they are in conformance with the adopted Comprehensive Plan. IN RE: APPOINTMENTS 1. Building Code Board of Adjustments and Apueals Supervisor Eddy nominated Buford Butts, alternate member, to complete the term of the late Larry Lester which will expire April 27, 2000. Chairman Johnson advised that nominations for another alternate member will be taken at next meeting. 2. Parks and Recreation Advisory Commission Supervisor Nickens nominated Roger I. Fails to serve another four year term which will expire June 30, 2001. May 27, 1997 335 7. Request for appropriation of fees from the public inquiry system to the Department of Real Estate Assessments to cover expenses and enhancements to the program. 8. Appropriation of $67;000 grant to ;the Summer Youth YEmployment . Program. 9. Donation of sanitary sewer easement through Lots 4-11, Fairfax Place, from' Triangle Developers, Inc. . . 10 Resolution of Appreciation to Denise Swanson for her efforts in making Roanoke County School Buildings accessible to everyone. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison RESOLUTION 052797-9.1 OF APPRECIATION TO DENISE SWANSON FOR HER EFFORTS IN MAKING ROANOKE COUNTY SCHOOL BUILVINGS ACCESSIBLE TO EVERYONE WHEREAS, all children deserve the opportunity to attend school in a supportive, accessible, and safe atmosphere; and WHEREAS, many older Roanoke County school buildings are not yet accessible to children with disabilities, and prevent students from obtaining an education in a dignified and equitable manner; and WHEREAS, the "Open Doors, :Open Minds: Accessible Schools. for All" program was developed to place automated entry doors at every school building in the County through private donations, helping special education students obtain the access to schools which they need and deserve, so that they can prepare themselves for a happy and productive future; and WHEREAS, Denise Swanson has been instrumental in the "Open Doors, Open Minds: Accessible Schools forAl!' project, working with the Roanoke County school system, elected and appointed officials, and private contributors and organizations to help achieve the goal of Accessible Schools for All. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors, does hereby extend its sincere appreciation to Denise Swanson. for the hard work, dedication and effort she has expended in making our school .buildings accessible May 27, X997 337 -~ ~~ ___ ___ __ __ .~.~.._ ~~~_ ~~.~_~ _ a~.a. ~. ~~_~._~ advised that he is proposing a task force ~to study the problems encountered by disabled and/or physically challenged. citizens. Mr. Hodge advised that Supervisor Nickens' suggestion for the creation of the Blue Ribbon Committee is being developed, and he will bring plans back to the June 10, 1997 meeting. Supervisor Johnson: (1j He advised that he agreed with the Roanoke Times editorial; that he respects Supervisor Eddy's concern for citizens and his preparedness on issues; and that his contributions will be long remembered. IN RE: REPORTS Supervisor Minnix moved to receive and file the following reports after, discussion ofi Item 1. The motion carried by a unanimous voice vote with Supervisor Harrison absent.. 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid -April 1997 5. Statement of Revenues and Expenditures as of April 30. 1997 6. Report from the Virginia Department of Transportation of changes to the Secondary System as of April 1997 IN RE: WORK SESSIONS ~~ May 27, 1997 339 At 4:55 p.m., Supervisor Johnson moved to go ..into Executive Session at 6:30 p.m. following the work sessions pursuant to the Code of Virginia Section 2.1-344 A (3) to discuss the acquisition or use of real property for public purposes, schools; 2.1-344 A (7) consultation with legal counsel and briefing by staff pertairiirig to actual- litigation, Country East LLC; and Ohio State Cellular; and 2.1-344 A (3) discussion concerning location of business or industry where no previous announcement has been made; Pinkard Court. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison IN RE: RECONVENEMENT At 7:00 p:m., Chairman Johnson called the meeting to order and stated that the Executive Session was not convened and no certification would be necessary. The roll call was taken with all supervisors present. IN RE: PUBLIC HEARING AND FIRST READING OF ORDINANCES 1. Ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke Count. (Diane Hvatt, Director of Finance Mr. Mahoney advised that this is the first reading of the ordinance and public hearing to increase the salaries of the Board of Supervisors by 32% which is the same May 27, 1997 , 341 work, medical appointments, etc. may be placed on a route system ~to maximize the {I efficiency of the CORTRAN benefit to all County residents. The Board added $35,000 to the County budget for public transportation services to pay for these services. He recommended that a survey be done after the transition period of approximately thirty to sixty days. In response to an inquiry, he advised that RADAR and Social Services will work with citizens unable to pay the fare. He also responded to several questions from Supervisor Eddy. Supervisor Nickens moved to approve the s#aff recommendations. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None It was the consensus of the Board that a survey be made after thirty to sixty days; that all changes be monitored including complaints; and a report be made back to the Board. IN RE: EXECUTIVE SESSION At 7:20 p.m., Supervisor Johnson .moved to go into Executive Session with no action anticipated pursuant to the Code of Virginia Section 2.1-344 A (3) to discuss the acquisition or use of real property for public purposes, schools; 2.1-344 A (7) consultation with legal counsel and briefing by staff pertaining to actual litigation, Country East LLC; and Ohio State Cellular; and 2.1-344 A (3) discussion concerning location of business or industry where no previous announcement has been made; Pinkard Court. The motion At 8:11 p.m., Supervisor Johnson moved to adjourn. The motion carried by a unanimous voice vote. Submitted by, Brenda J. Holton Deputy Clerk to the Board Approved by, Bob L. Johnson Chairman June 10, 1997 f s"F, ~• 1 345 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 June 10, 1997 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of June, 1997. N RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:04 p.m. The roll calf was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, (Arrived 3:06 p.m.), Supervisors Lee B. -Eddy, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: Supervisor Fenton F. "Spike" Harrison STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, `Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr., Assistant County Administrator. The Pledge of Allegiance was recited by all present. June 10, 1997 347 eliminate some language in Item 1, but Supervisor Eddy reminded the Board that the language was requested at the last meeting. Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison RESOLUTION 061097-1 ADOPTING A LEGISLATIVE PROGRAM FOR THE 1998 SESSION OF THE VIRGINIA GENERAL ASSEMBLY, AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has iden#ified major legislative issues of state-wide concern to be considered by the 1998 session of the Virginia General Assembly; and WHEREAS, the Board hereby recommends these issues to its state-wide organization, the Virginia Association of Counties, for consideration in the adoption of its legislative program; and WHEREAS, the Board adopts this resolution as its Legislative Program for the Virginia Association of Counties for the 1998 session of the Virginia General Assembly. NOW, THEREFORE, Be It Resolved by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initiatives are submitted to the Virginia Association of Counties for its legislative program for the 1998 session of the Virginia General Assembly for its favorable consideration and adoption. I. A. Education. Realizing that public education is the foundation of American democracy and the cornerstone of our future economic well being, the County urges the General Assembly to consider favorably the following actions. 1) The Constitution of the Commonwealth of Virginia should be amended to provide that elected school boards may be granted the authority and responsibility for taxation to support public education. 2) The General Assembly should enhance funding for public education, including increasing the funds available to the Literary Fund for local school capital construction or renovation projects. The General Assembly should increase funding for capital construction and renovation projects based upon the locality's local effort in support of these capital projects. June 10, 1997 349 - ~. - _.__ Family Preservation Act, and local police departments (HB 599 funding). H. Roanoke. County supports continued and increased funding for Regions! Competitiveness Act. I. Roanoke County vigorously opposes anv attempt to restrict or eliminate local sources of taxation, including personal property taxation and business and professional occupational licensing, unless local governments are guaranteed the opportunity to replace lost sources of local revenue with comparable, equivalent, independent sources of revenue to allow localities to fulfill their public service obligations. J. Roanoke County supports authority to impose an additional one-half percent ('/%) local option sales tax. K. Roanoke County supports expanding local authority to create transportation districts, to impose local option motor vehicle fuels taxes, and to expend these tax proceeds for local transportation improvements. L. Roanoke County supports legislation appropriating funds and directing the State Compensation Board to modify staffing standards for local jails and court services positions for Sheriff's offices. M. Roanoke County supports amending Chapter 6.1, "Virginia Tire Tax" of Title 58.1, "Taxation" (a) to increase the tire tax from $.50 to $1.25, and (b) to direct and authorize the Department of Waste Management to utilize the increased Waste Tire Trust Fund to remediate illegal or abandoned waste tire dumps. N. Roanoke County supports increasing state aid for public libraries by $1.4 Million each for FY 99 and FY 2000; That the Commonwealth fully fund state aid by FY 2001; and that the Commonwealth shall adopt and fund a statewide technology plan for public libraries. The objective of such a plan will be to provide public libraries with the technological support for public, universal access to networked information. II. That the Clerk to the Board of Supervisors is directed to send a certified copy of this resolution to the Virginia Association of Counties. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison ~~ 2. Request to establish a Task Force to review and recommend solutions to problems encountered by the disabled. physically challenged and senior citizens of Roanoke County. (Eimer C Hodge. County Administrator) June 10, 1997 351 of the task force such as funding and staff support. The motion carried by the following recorded vote: _ AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison 3. Request for approval of settlement to litigation and authorization to execute a Performance Agreement with Country East LLC (Paul Mahoney, County Attorney R-061097-3 Mr. Mahoney advised that this pertormance agreement settles pending eminent domain litigation with Country East LLC, secures the real estate necessary to complete the Kroger economic development project, and authorizes a new economic development project with Country East, LLC. Key elements in the settlement and performance agreement are: (1) Country East LLC shall convey to the Industrial Development Authority 0.658 acres of real estate which the IDA will recanvey to the Kroger Co., (2) Country East LLC shall dedicate 0.530 acres for the relocation of Garman Rd.; (3) Country East LLC shall dedicate a new drainage easement to the County; {4) the County shall pay to Country East LLC the sum of $70,000 for this real estate; (5) the IDA shall convey to Country East LLC the eastern remaining portion of the Burritt property, approximately 1.044 acres; (6) Country East LLC shall construct improvements with a - taxable value of at least $2 million within four years; (7) Country East LLC shall reimburse June 10, 19'97 353 Attorney. 4. That this resolution shall take effect immediately. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison IN RE: FIRST READING OF ORDINANCES 1. Ordinance authorizing the renewal of a lease of real estate for a public safety radio tower site on Tinker Mountain. ~~Iliam Rand General Services Director) Mr. Rand reported that the County has a 911 site located on Tinker Mountain in Botetourt County. The site was (eased for three years at $2,000 per year and expires on July 1, 1997. Anew lease has been negotiated at $2,300 per year for three years ending June 30, 2000, and $2,600 for the following two years ending June 30, 2002. Funds are available in the E911 account. Supervisor Eddy noted that the site location in the report stated Hollins Magisterial District when the site is actually in Botetourt County. Supervisor Johnson moved to approve the first reading and set the seednd reading for June 24, 199. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison The staff was directed to work with American Electric Power Company to see June 10, 1997 355 ABSENT: Supervisor Harrison 3 Ordinance authorizing acquisition of 0.368 acre parcel of real estate in Montclair Estates Section 9. (George Simpson} Assis#ant Director of Engineering 8~ lnspec#ionst Mr. Simpson advised that Parcel A was recorded as a stormwater management parcel in Montclair Estates, Section 9, in 1983. Due to lack of maintenance and nonpayment of real estate taxes by the homeowners association, the parcel was sold at an escheat sale in December 1996. The parcel has been maintained by Roanoke County over the past several years and contains asmalltwo-year detention pond that is directly adjacent to the proposed Montclair Regional Pond. Staff has discussed acquiring this parcel from the current owner for $100 which was his purchase price at the escheat sale for the purpose of conveying it to the City of Roanoke for use in the regional facility or abandoning the detention pond and conveying the parcel to adjacent property owners. In response to questions, Mr. Simpson advised that if the City wants the parcel they will seed it anal it will no longer be a nuisance, but if the City is not interested, staff will contact the adjacent property owners. .. ..~;~, Supervisor Nickens moved to approve the first reading with the understanding that the County will recover all costs for maintenance and set the second reading for June 24, 199. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None June 10, 1997 357 -_. _~. and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading and public hearing on this ordinance was held on May 27,1997; the second reading was held on June 10, 1997: NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of 3.2% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $11,473.36 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 1997. On motion of Supervisor Nickens to adopt the ordinance and increase salaries by 3.2%, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison 1N RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance rezoning 17 5 acres from R-3 to C-2 and obtain a special Use Permit with conditions to construct a home for adults. located east of Airport Road north of the terminus of Woodbury, St Hollins Magisterial District, upon the petition of Shenandoah Homes Retirement Vitla~es (lon Hartley Assistant Director of Planning & Zonina) Mr. Hartley advised that on April 22, 1997, this request to rezone and grant a special use permit to construct a home for adults was denied. On May 13, 1997, a motion to reconsider was passed and the public hearing was rescheduled and was June 10, X997 359 buffer. The following individuals spoke concerning the proposed rezoning and special use permit: 1. Jim Milder. 5015 Hubert Road, Roanoke, Pastor of the First Church of od advised that his church operates assisted living centers throughout the state, and that they should be allowed to minister to senior citizens. He felt that there was a perception that the Board of Supervisors did not want senior citizens in the Valley Supervisor Nickens asked that the church provide information on what would happen to those living in the assisted living facility when they could no longer pay their rent. 2. Malcolm Jamison, 5715 Santa Anita Terrace, asked for a map of the phases of the project. Chairman Johnson asked staff to provide a map to post at the Hollins Library. 3. Tony Riquelmyt 5756 Sierra Drive expressed appreciation to the Board for assuring that everyone pays their fair share of taxes. Supervisor Eddy moved to continue the rezoning until June 24, 1997,so that the Board members could review the revisions to the proposed conditions from the petitioner. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison June 10, 1997 '~Fl ~...~.~w NAYS: None ABSENT: Supervisor Harrison RESOLUTION 061097-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for June 10, 1997 designated as Item K -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of Minutes -April 22, 1997 2. Confirmation of committee appointment to the Building Code Board of Adjustments and Appeals and Parks and Recreation Advisory Commission. 3. Acceptance of Sanitary Sewer Facilities Serving Country Kitchen/Country Inn. 4. Resolution of Support for proposed VDOT road improvements to Woodhaven Road. 5. Resolution in support of the Partners in Prevention Initiative with the Commonwealth of Virginia. 6. Request from School Board for appropriation to the 1997-1998 Regional Special Education Fund. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution with resolution in Item 4 revised with Supervisor Eddy's suggestions, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None June 10, 1997 363 __~._.~_..~_ ..~..._~__v_. ___~.~~.._ _ .~.... community input to reduce out-of-wedlock births locally; and WHEREAS, the County of Roanoke, Virginia wishes to join other localities in the Commonwealth in this important objective. THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors authorizes the County of Roanoke, under the leadership of the Health Department, to become a Partner in Prevention with the Commonwealth of Virginia. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnix: (1) He has received calls from senior citizens requesting consideration for a reduction in the cost to ride CORTRAN. He asked John Chambliss and Mr. Hodge to look at establishing zones and that fares would be based on the zones. Mr. Hodge will check on this and bring it back to Board in several weeks. (2) He asked about the plans #o allow fishing at the Spring Hollow Reservoir. Gary Robertson advised that the staff has received a preliminary study from Virginia Tech and that he will provide a copy to the Board members. If fishing is allowed, the fish will have to be stocked. (3) He asked Mr. Hodge about the Certificates of Appreciation to the Coffee Pot Ladies Auxiliary for their work on the Route 221-419 triangle. Mr. Hodge advised that he was getting their names and would have them ready shortly. Supervisor Eddv• (1) He advised that he sent a memo to Mr. Hodge requesting him to look at the fees charged for the County meeting spaces and suggested that the fees and rules should be consistent. He asked if any of the other Board members were interested in pursuing. No interest was indicated by other Board members. (2) He June 10, 1997 365 _._m~INvRE. ~W~~.~~~SENIOR CITIZENS~HALL OF FAME AWARDS AND RECEPTION w Awards were presented In Memory of Charlotte Mustard for her volunteer efforts at Richfield Nursing Center and Knollwood Apartments; to Maryette R. McLaren for volunteering at the Roanoke County Library, Lincoln Terrace and Virginia Heights Elementary Schools, Brandon Oaks Nursing Home and the Roanoke Valley History Museum; to Harold M. Swank and his wife for mentoring a student and providing academic, emotional and social support; to Tony Hehn for his volunteer efforts at the American Legion Post 3, teaching Bridge at Roanoke County and working at the Apple Butter Festival, and volunteering at the Veterans Hospital; and to the Retired Senior Volunteer Program who help volunteers find the right volunteer job. Following the recognitions, a reception was held at 4:30 p.m. on the Fourth Floor honoring the recipients. IN RE: EXECUTIVE SESSION At 5:10 p.m., Supervisor Johnson moved to go into Executive Session pursuant to the Code of Virginia Section 2.1-344 A (1) personnel matter: performance evaluation of County Administrator and County Attorney; 2.1-344 A (3) to discuss the disposition of the County's interest in certain publicly held real estate, well lot; and 2.1-344 A (3) acquisition of real estate. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison June 10, 1997 367 NAYS: None ABSENT: Supervisor Harrison RESOLUTION 061097-6 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, #o the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison IN RE; APPOINTMENTS 1. Parks & Recreation Advisory Commission Supervisor Johnson advised that Supervisor Harrison requested that two nominations far representatives for the Catawba Magisterial District be made at this meeting. These are: (1) Wayne Gauldin for another three year term and (2) Lonzo Kennedy to a three year term. Both of these terms will expire June 30, 2000. June 10, 1997 ~~~ 1, 1997. On motion of Supervisor Minnix to approve salary for the County Attorney at $92,838.60, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison On motion of Supervisor Minnix to approve salary for the County Administrator at $109,011.84, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSENT: Supervisor Harrison IN RE: ADJOURNMENT At 6:50 p.m., Supervisor Johnson moved to adjourn. The motion carried by a unanimous voice vote with Supervisor Harrison absent. Submitted by, Mary H. AI1en, CMC Clerk to the Board Approved by, Bob L. Johnson Chairman A-070897-4.a ACTION # ITEM NUMBER / ~""~ MEETING DATE: July 8, 1997 AGENDA ITEM: Request from Schools for acceptance and appropriation of Tech Prep Continuation Grant Application for $75,000 COUNTY ADMINISTRATOR'S COMMENTS: Q~ U The Roanoke Area Tech Prep Consortium, established in 1992, consists of Virginia Western Community College and the seven school divisions surrounding the college. Roanoke County has been the fiscal agent for state administered Carl Perkins federal funds which the consortium has received annually since 1992. Each year money has been appropriated for the grant amount and reimbursed quarterly to the county by the state. The grant of $75,000 for fiscal year 1997-98 will continue Tech Prep Consortium activities including a part-time director's salary, secretarial pay, staff development activities, student recruitment, curriculum development, articulation, work place experiences for students and teachers, classroom materials and supplies, and program evaluation. FISCAL IMPACT: None Staff recommends that the Board of Supervisors authorize acceptance of the grant and appropriation of the funds. Submitted by: G r and J. Kidd Director of Voc Tonal and Adult Education Approved by: Elmer C. Hodge County Administrator ___________________________________________________________________ Approved (x) Motion by:Supervisor Johnson No Yes Ab5 Denied ( ) to approve Eddy _ ~ _ Received ( ) Harrison _ ~ _ Referred ( ) Johnson _ ~ _ To ( ) Minnix _ ~ _ Nickens _ ~ _ CC: File Dr. Deanna Gordon, School Superintendent Garland J. Kidd, Director of Vocational and Adult Education Diane Hyatt, Finance Director UIIIIIIIIIIiifUi111illlliilllllllllilllliiiilliliillllllllltllll~lit11111111l1111liI~IliI111111iIIl111111111111llllllllillillill,~ s ~ s e ~s ~ ~~ AGENDA ITEM NO. /~ _. ~~ ~~ ~~ .~.. e PUBLIC HEARING ORDINANCE CITIZENS COMMENTS _., r s e r p ` s SUB CT: ~~h~Ce~ I~~~~inl t P~~~-cry (YOo~ qtr ~re,~. "' C I would like the Chairman of the Board of Supervisors to recognize me during the w c meeting on the above matter so that I may comment. s WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS o FOR THE RECORD. I AGREE TO ABIDE BY~ THE GUIDELINES LISTED ._ BELOW: s ~~ o ® Each speaker will be given between three to five minutes to comment m whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ot~the Board to A do otherwise. . ~.. ® Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. a ® All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. c ~_- ~ Both speakers and the audience will exercise courtesy at all times. e r ® Speakers are requested to Leave any written statements and/or comments wath the clerk. r c ® INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. e. ~~ ,= PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK i .~ i ~~ 0~ ~ P ~~ o~ ~ r~ .~ ~~ a ~ s ~~ ~ ~ ~ _ ~ .~ - ~~ ~ a s ~ NAME ~ah ~' ~ ~~ r ~~ a~ ADDRESS ~13~ 1/.~b~ss ~r-~~ ~n~rnn~{~ ~~ ~~~r~ -'- ._ PHONE SLR ~ - ~{ ~3 ~" 1111111!111111111ii1111111l11liiillll111111111ililiilllllillllill1111111(lillllli111111ii1111i11i11111111111111111Illili1111i11i~11 UlitititliltltlttUtttl!{tilt1111!!lltlllltllltlttitttttltlillllillil 11111111111111illlllllli111111l1111111111I1II111111111111111j~J '_ AGENDA ITEM NO. _. -_ __ s ~~ '~ s APp~ C~ ~QUE~T s ~~ a_ ~~ ® 5' e ~ '~. c PUBLiC HEARING ORDINANCE ITIZENS COMMENTS c ._ ... v s s ~~ s ~° ~~ ~ ~~ ~~ ~ ~ I would Tike the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY~ THE GUIDELINES LISTED .r BELOW: r ® Each speaker will be given between three to five minutes to comment - whether speaking as an Yndividual or representative. The Chairman will decide the time l~rnit based on the number of citizens speakin on an issue, .= and will enforce the rule unless instructed by the majority ot~the Board to ~_- do otherwise. - ~_ ® Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ® All comments must be directed to the Board. Debate between arecognized ® speaker and audience members is not allowed. -= '."' .... 4 ® Both speakers and the audience will exercise courtesy at all times. d ® Speakers are requested to leave any written statements and/or comments -- with the clerk. c _ o __ ® INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. .=- ,_ a ~~ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK -. ,~. ._ ~. _ - -- i ._ 9~~ ~I~ ~~ _ ~~ ~ ~~ _ ~~ O s ~ ar ~ ~~ s NAME ~~ a ~~ w. ~- ADDRESS ~ ~~ ~~'~ ~-~ ' , Z~-~ s ~~ ~~ ~ ~- s ~~ PHONE _~"~~~ ._ ~~:'~ ~~~~ ~' c mlllillllflllittllillllllllllllllllllllllllllllliil11111111111111111111111111lIlltlilllllillllll)Illllllliliilllllllllilllllllill~ N-/ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Beginning Balance at July 1, 1997 (unaudited) $10,083,177 10.16% Balance at July 8, 1997 $10,083,177 10.16% Changes below this line are for information and planning purposes only. Balance from above $10,083,177 West County Business Park ($3,000,000) Reserve for R.R. Donnelly - Phase II (730,700) Reserve for Valley Gateway sewer extension (150,000) Potential Liability (400,000) $5,802,477 5.85% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1997-98 General Fund Revenues $99,264,769 6.25% of General Fund Revenues $6,204,048 Respectfully Submitted, Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Gen97.WK4 N-a CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1997 (unaudited) $1,113,043.00 Balance at July 8, 1997 $1,113,043.00 ote: $100,000 of these funds have been temporarily advanced to the Mayflower Hills Park project. Respectfully Submitted, ~~,¢ ~.~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap97. WK4 I/-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1997-98 Original Budget $143,000.00 Balance at July 8, 1997 $143,000.00 Respectfully Submitted, Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Board97.WK4 ACTION NO. /~/ ITEM NUMBER / • ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 8, 1997 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of May 31, 1997. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: CENTRAL FIDELITY 2,979,360.00 CRAIGIE 1,987,560.56 CRESTAR 991,600.00 SIGNET 3,381,097.38 SUN TRUST 993,225.00 WHEAT 1ST 1,966,996.11 12,299,839.05 CERTIFICATE OF DEPOSITS: SOUTHWEST VIRGINIA SAVINGS 8~ LOAN 100,000.00 100,000.00 COMMERICAL PAPER: CENTRAL FIDELITY 992,959.44 CRESTAR 2,982,282.50 NATIONS 1,983,491.67 PAINE-WEBBER 2,978,019.44 SCOTT 8~ STRINGFELLOW 996,366.67 SIGNET 990,916.67 SUN TRUST 1,987,494.72 WHEAT 1ST 2,177,172.34 15,088,703.45 LOCAL GOVT INVESTMENT POOL: GENERAL FUND 9,983,172.78 RESOURCE AUTHORITY 1,615,945.33 11,599,118.11 REPURCHASE AGREEMENT: FIRST VIRGINIA 4,828,000.00 4,828,000.00 CASH INVESTMENTS: CENTRAL FIDELITY 2,000,000.00 COMMONWEALTH (8~ W1ST) 3,066,645.42 COMMONWEALTH (RES. AUTH.) 4,933,125.48 9,999,770.90 TOTAL 53,915,431.51 STAFF RECOMMENDATION: Respectfully Submitte ~y Approve y: ,. .~ Altfed C. Anderson Elmer .Hodge County Treasurer County Administrator ACTION VOTE Approved ()Motion by: No Yes Abs Denied () Eddy Received () Harrison Referred () Johnson To () Minna Nickens ITEM NUMBER ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 8, 1997 AGENDA ITEM: WORK SESSION - STORMWATER MANAGEMENT COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: At the regularly scheduled June 24, 1997 Board of Supervisors meeting, the Board of Supervisors requested staff to conduct a work session on Stormwater Management and related issues. SUMMARY OF INFORMATION: Staff will present the Roanoke Valley Regional Stormwater Management Plan to the Board and discuss implementation of the plan, status of drainage maintenance, and other issues. SUBMITTED BY: ~~ George ` .Simpson, III, P.E. Assistant Director, Engineering & Inspections Approved ( ) Denied ( ) Received ( ) Referred _ To ACTION Motion by:_ APPROVED BY: Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens STORMWATER MANAGEMENT WORK SESSION JITLY S, 1997 I. Opening Remarks -Arnold Covey II. Introduction -Roanoke Valley Regional Stormwater Management Pian - George Simpson III. Comments from the Fifth Planning District Commission -Wayne Strickland IV. Presentation of the Plan -Tim Lormand (Dewberry & Davis} V. Implementation of the Plan -Fernando Pasqual (CH2M HILL) VI. Status of the Drainage Maintenance Program -Butch Workman VII. Question and Answer Session Implementing the Roanoke Valley Regional Stormwater Management Plan Roanoke County Board of Supervisors Work Session July 8,1997 Dewberry & Davis CH2M HILL ron..w, Presentation Outline 1. Overview of stormwater management plan 2. Evaluation of identified funding options 3. Stormwater utility considerations 4. Findings and recommendations ~~ Progress Made on the Regional Stormwater Management Plan • Completed detailed study of 16 priority watersheds • Identified and developed costs for 120 projects that will solve flooding and erosion problems - Projects can be prioritized as funds become available - Total project costs estimate: $61 million • Formed a Citizens Advisory Committee • Developed master plans for each watershed that will minimize future problems, if implemented A..w,~ J r Need a Policy to Ensure Long-Term Maintenance of SWM Facilities • Identify the number of existing privately maintained structures • Evaluate conditions and upgrade costs . Estimate maintenance costs • Establish protocol for accepting privately maintained facilities for county maintenance - Maintenance responsibilities - Funding for inspections and maintenance ~.~.~ The TAC Has Completed the Initial Steps Towards Implementation • Completed watershed plans • Identified funding options • Evaluated financing scenarios • Developed a plan to promote action - Prepared a draft model ordinance - Developed an implementation schedule ~.~~„ Maintenance Responsibility--Virginia Jurisdictions Comparison Chart Jurisdiction Public Maintenance Private Maintenance Faldaz County ResiOenlial FaclMies Non2sbddlal FaWpies Regbrel Ponds Wet Ponce an Reslderdlal Areas Pdnce Wiliam County RestleraWl FaclMles Nonmstlenlial Fadllles Regbrel PorNs Dry Ponds In Nonresbemlat Arres HendCO Courtly Sbgle•Famiy Faclltles Al gher Fatlllies ~swro Evaluation of Funding Options • Gathered background data from the 4 municipalities • Identified 16 funding options - Advantages - Disadvantages - Most likely applicability - Revenue potential - Implementation issues • Selected viable financing scenarios ~,~,z Considerations in Selecting Funding Options for the Financing Scenarios • Identify reliable funding sources • Consider at least one long-term mechanism, given size of program and nature of projects • Include utility fee structure, in light of equity and reliability considerations • Include one ongoing equity method • Allow flexibility within some categories What Is a Stormwater Utility (SWU)? It is a method of providing a dedicated funding source for a municipality's stormwater management program. ivp~e.gri6 Isn't This Just Another Tax? • Fees are based on services provided - Reduces reliance on general funds - Increased services are provided • Polluter pays principle • All properties pay • Use of funds is limited ~...eee„ The Municipalities Need to Follow Through with the Implementation Plan • Prioritize projects and initiate final design • Adopt model stormwater ordinance • Adopt stormwater maintenance policy • Increase enforcement efforts in priority watersheds • Obtain endorsement to proceed with development of funding options--stormwater utility feasibility ~,~,~ Stormwater Management Can Be Considered a Utility Operation Because • Developed property generates additional runoff • A measurable service is provided wtweyWte Virginia Localities Can Create Utilities for Funding • Land acquisition for construction of stormwater facilities • Administration of stormwater programs • Engineering, construction, and debt retirement costs of stormwater facilities • Facility operation and maintenance • Monitoring of stormwater control devices nnweswie t Typical Steps to Establish a SWU Local Policy Issues as the Basis of an Implementation Strategy • Service needs • Staff organization • Funding sources • Fee basis and billing method • Payment responsibility • Legal and practical financial limits • Develop an implementation strategy • Develop a feasibility study • Adopt an ordinance • Develop a rate structure • Implement billing procedures • Provide services ~apwl.gV19 How Are Fees Determined? The stormwater management fee is based on: . The extent to which each property contributes to stormwater runoff • The amount of impervious area on each property • The cost of implementing the program ,an...p9n1 The Typical Residence Defines the Base Unit Residential Parcel ~e.n...weo House Area 1,639 ft2 Other Impervious Area 420 ft2 Total 2,059 ft2 NPwlypl'N The Selected Rate Structure Should Be Fair and Simple ® Residential ~ Flat Fee Nonresidential Actuallmpervious Area ® Undeveloped ~ No Fee ~~ Businesses Are Billed as Multiples of the Base Unit Nonresldentlal Parcel ,os+wm~ Building Area 6,000 ft2 Parking t0,000ft2 Other Impervious 4 590 k2 Area , Total 20,590 ft2 1 Four Funding Options Selected • Stormwater utility • Long-term borrowing - Go bonds - Revenue bonds • Fees and taxes - Real estate property taxes - Community general funds • Developer-related charges - Land development fees - ParticipatioNreimbursementagreements mw.~mv+s Cumulative Percent of Program Funded 120% too% 90% 60% 40°/. 20% 0°h tsse tsss 2000 2aot 2ao2 ~- 53.OOIERU ~~ 52.00/ERU „p„~~„, ~ S1.OOIERU Implementation Recommendations • Implement a stormwater utility as the primary funding mechanism for the idenfrfied projects and programs • Use other mechanisms as appropfiate to support regional and community needs • Conduct a vigorous public decision process to confirm the program and establish priorities and level of funding • Develop policies to ensure long-term maintenance of public and private Stormwater facilities ~M1pwlgYl9 Annual Project Funds Available 525 szo o Sts "€ sto E5 So tsse ~~~ tsss 2000 200, ~ 53.00 /ERU ~~ SZ.OQ'ERU 51.ONERU 2ooz Stormwater Utility--Virginia Jurisdictions Comparison Chart Land Area Approximate Rate Jurisdiction (Sq. Miles) Population ($/Yr.Nnit) Prirke Wiliam 345 250,000 19.00 Norfolk 96 243,000 54.00 Ponsmoulh 30 104,000 33.60 • Range of fees -Virginia: $18/yr./unit - $54/yr./unit • Range of fees -Nationwide: $3/yr./unit - $132/yr./unit. • Considering SWU: Chesterfield, Henrico, and others ~w.~aw~s Short-Term Implementation Steps: 1997/1998 . Conduct a feasibility study for the Stormwater utility - Devebp rate stnxdure and databases • klentiry and evaluate atrnoisbative policies • Reinitiate public information/invoNementprogramS • Related follow-up efforts - Establish procedures for Stormwater model maintenance - Prioritize projects and'nxiate foal design - Adopt model slormwater ordinance - Initiate water quality protectbn activities and prepare for NPDES program -4~MDWD C a c E m d ~ ~ v m d c ~o ~~ N ~ 0 3 u~i ~ E C L ~ O ~~N 4. O. C E o v 'rn m N ~ a ~' o °-' a`~ Y O C 10 O 2 a~ c ~ - co ~ - a ao rn Q rn L r ~ ~~ C L .~ ~ °~ C i ` p _. ___ _ _ ' Q -. Z U O O^i M N - ._ *- (/) m Q C \,., <C tC ~ E ~ E y ~ uo. li L o U U N O i O ~ O ~ c '+ ~ N a C i a m ~ ? :•_ C a j ~ m O L ~ d ~ I m ~ ~ ~ ~ U a L 4 1 d p ~ ~ ~ U ~ ,N Q. ~ ~ p _ ~ = ~ = ~4 ~ ~ 0 ~ 0 j O J O j N m y ~ ~ W p Z ~ (~ O •~ (C a ` ~ ~ ~ C ~ 'O C ~ •C C ~ Q O ~ ~. ~ m is `m •cc-o •3 s U •~ •3 ~ U •N a~ U ~ ~ ~ o E •- ( V p c ~ ~ 3 3 .. R N rn ~ ~ N cA ~ p Y cn o p c ~ 2 a~ G a~ c ~ c p ~ c c~ o ~ ~ ~ 3 0 • •~ ~ ~ m a .r U a~i • a w. U m v ~ ~ •~ ~ y ~ O O ;., ~ o ~ a . ~ o O ~ E ~ D o ._ m ~ ~ o o ~ O L O -O m •, O ~ O -p a~ •- c ~ ~ ~ > .a > cv c pC '~- c ~. ~ t9 a c° > ~ 7 a O oC Cn o .. g i g a. ~ Q o ~ a. ¢ o c O ~ a =o ~ = w ca ~ O d ~ ~ m e s w N i ~ a~ ~ rn m N a s N a o- ~ °' ~ ~ O Ta a~ ~ r ~ a o C • O ~ ~ ~ l0 O ~ ~ -o 'C o y O ~ c ~ a~ O ~ •c 0 a~ 0 ~ L O 0 ~ 7 -o 7 a a 7 Q ~ N ~ a 7 ~ a~ ~ a w c ' ~ a o ° ' a •° ~ : ° ~ ~ ~ a o o ° L o v ~ o ~ I c ~ a a o v ~ w ? 'o, ; I a~ o Q U c O ~ • a a i a p - 5 • a p - ~ ~ v ¢ U U • o a :: ~ ~ :_ ~ ~ U a i p ~ ~ LL r N M a~ ~ ~ r N C7 o ~ ~ r N C7 ~t In (O I~ I o ~ r N C7 CC ca ~ r N ~ a r N C+7 rn r_ '~ VJ N X d' AT A REGULAR MEETING OF THE BOARD OF 8UPERVISORB OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON JULY 8, 1997 RESOLUTION 070897-5 CERTIFYING EBECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board cc: File Executive Session File 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON July 8, 1997 RESOLUTION CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. July 1, 1997 J Facility J Study Dr. Deanna W. Gordon Division Superintendent Roanoke County School Board 5937 Cove Road Roanoke, Virginia 24019 Study 96 Mr. Elmer C. Hodge County Administrator Roanoke County Board of Supervisors 5204 Bernard Drive Roanoke, Virginia 24018 RE: PHASE I PROJECTS COMPREHENSIVE FACILITY STUDY Dear County Leaders: J t/'omprehensive Roanoke County Public Schools Preface Phase I Projects Page 1 of 2 The enclosed information is intended to summarize numerous discussions, presentations, meetings and correspondence regarding the total estimated construction costs of the Phase I projects, as recommended by the Blue Ribbon Committee. Based upon previously submitted data, this booklet contains the following information: INTRODUCTION Background, Objectives & Assumptions PHASE ONE PROJECTS Description, Schedule & Budget: New South County High School New Athletic Complex Renovations to High School Science Labs Glenvar Middle School New Bonsack Elementary School Burlington Elementary School Clearbrook Elementary School SUMMARY OF TOTAL PROJECTED COSTS PROJECT SCHEDULE PHASE ONE PROJECTS First Year Costs July 1, 1997 thru June 30, 1998 J -Comprehensive J Facility J study srt<dy 96 As consultants to the Roanoke County School Board, it is the belief of Martin & Associates that the enclosed figures accurately represent the anticipated "construction related" costs of implementing Phase I of the Comprehensive Facility Study. As the programming phase for each of the individual projects is completed, it will be imperative that this budget be reviewed and up-dated, if necessary. Roanoke County Public Schools As always, we appreciate the confidence that has been placed in our firm and trust the enclosed information will be valuable in your decision making process. Naturally, the success of any study is directly correlated with the cooperation provided by all individuals involved in the process. With this in mind, if we can answer any questions regarding the content of this study, or further assist you in any manner, please feel free to call upon us. submitted, RMM/pkr enclosure ,~ ,,,, Ronald Martin, , Martin & sociates Preface Phase !Projects Page 2 of 2 J- Comprehensive J Facility J Study study 96 BACKGROUND During the Fall months of 1996 and the early winter months of 1997, Martin & Associates, along with the Blue Ribbon Committee, developed a comprehensive facility program for all of Roanoke County Public School facilities. This plan was presented on March 17, 1997, in-~ joint presentation to the Roanoke- County School- Board and the Roanoke County Board of Supervisors. A critical part of this comprehensive facility study, and the final recommendations, was the prioritization of the necessary projects. In considering the individual facility needs, along with the ability of Roanoke County to fund the necessary improvements, it was the recommendation that all proposed projects be placed into one of three (3) phases, to be implemented over a time period of approximately ten (10) years. All capital improvement projects contained within Phase I of the recommendations, were considered as critical facility needs. Subsequently, the Blue Ribbon Committee suggested that each of these projects be unplemented at the earliest possible time. Projects included in Phase I are as follows: • New South County High School • New Athletic Complex for dual usage by the new South County High School and the existing Cave Spring High School • Renovations of Existing Science Laboratories Northside High School Glenvar High School Cave Spring High School • Additions & Improvements to Glenvar Middle School • New Bonsack Elementary School • Renovations 8t Additions to Bwlington Elementary School • Renovations 8t Additions to Clearbrook Elementary School Roanoke County Pudic Schools Introduction Background Page 1 of 1 Study 96 os.~c~ As a part of the comprehensive facility study, a graphic chart was included which represented the three (3) project phases being developed over a ten (10) year time span. This graphic chart also indicated that the initial construction costs provided would escalate with inflation,. and the initial $100 million required for capital improvements,. could become $121 million by the end of this ten (10) year time frame. ~I ~ It becomes readily apparent that Phase I be implemented as soon as possible, in order to minimize inflationary cost increases. With this factor in mind, it was the direction of the Roanoke County School Board, at their regular monthly meeting held on May 8, 1997, that all Phase I projects begin immediately, pending adequate funding from the Roanoke County Board of Supervisors. With this direction, the objective of further studies became threefold. The initial task was to estimate the total project costs of implementing each of the Phase I projects. These costs were to include estimates of site acquisition, utilities, connection fees, Architectural/Engineering services, outside engineering consultants, site development, construction costs, furnishings, technology, media resources, and equipment costs. J_ Comprehensive J Facility ~ stuay Roanoke County Public Schools Introduction Objective Page 1 of 1 Secondly, was the requirement to establish a time frame for completion of each capital ' improvement project. Each time line was to begin with the issuance of a Request for Proposal for ArchitecturaUEngineering services and continue through the completion and occupancy of the individual facility. Then, in conjunction with the above cost figures; our task-was to estimate-the monthly-breakdown-af expenditures during-the- - -- - - --- - - entire duration of the project. Finally, was the task of compiling all of the above information into an estimated monthly tabulation of project expenditures, for all projects considered in Phase I of the Blue Ribbon Committee's recommendations. It is the intent of this report to summarize that information in an effort to produce a working document which can be used in evaluating the availability, methods and schedule of funding required to accomplish all work indicated herein. ~ Comprehensive J Facility J Study Study 96 ASSUMPTIONS The preparation of acry study and/or budget requires numerous assumptions to be made regarding future actions. Likewise, the information contained in this report is a result _ of assumptions based upon the best available information and knowledge of the I~ Roanoke County school system, as of this date. Some of the assumptions which have helped in the development of this report include the following: • It is the desire of the Roanoke County School Board to move forward with all Phase I projects, in an expeditious manner, pending funding by the Roanoke County Board of Supervisors. With this in mind, all projects are scheduled to begin, directly following the procurement of Architectural/Engineering services. For purposes of this report, this procurement process is scheduled to take place during the months of June and July, 1997. f The scope of work included within each project is a direct result of findings contained within the Comprehensive Facility Study and recommendations made by the Blue Ribbon Committee. Before any project is started, a review of this scope of work is crucial to insure that all educational requirements are satisfied. J • The time schedules stated herein assume an "average" amount of time required for completion of the specific tasks. It is also assumed that reviews, approvals, funding and award of contracts will be expedient, in order to keep each individual project on _ __ _ -schedule.-- -- - ----- _ _ _ _ _ _ _ __- --- -- - --___ • Prior to finalizing any specific time line or award of any individual contract, adequate information should be considered regarding the final scope of work and the ability to produce that work within the necessary deadline. • Where construction projects are scheduled to begin within the 1998 calendar year, an inflation factor of four percent (4%) has been included within the projected coashuction costs. In instances where projects are scheduled to begin within the 1999 calendar year, an inflation factor of eight percent (8%) has been included within the projected construction costs. • Amhitechunl /Engineering fees have been established by means of the Commonwesilth of Vugiuia Capital Outlay Manual, plus 0.04% for reimbursable expenses. Schedule'A' has been utilized for new construction aad Schedule 'B' has served as a guideline for renovation/additionprnjects. These fees should be considered and negotiated individually, based upon the actual scope of work. Roanoke County Public Schools Introduction Assumptions Page 1 of 2 J Comprehensive J Facility J Study Study 96 • Land acquisition costs assume purchase options, geological investigations, sale price, real estate commissions, legal- fees, availability and connection to off-site utilities, VDOT approvals and other related costs directly attributable to the site acquisition. Exact acreage and purchase price will need to be carefully considered as a potential site is identified. • The renovation costs included for the interior of Burlington Elementary School and Clearbrook Elementary School are of a general nature (i.e. technology wiring, fire alarms, general repairs and replacement ofnecessary floor & ceiling materials, etc.). The costs provided are not all inclusive, to make these facilities appear as new. Should this be a priority, significant dollars will need to be added to these projects. • The construction costs for Clearbrook Elementary School includes an eight (8) classroom addition, in lieu of the six (6) classroom addition as recommended by the Blue Ribbon Committee. The Comprehensive Facility Study recommended a 6-8 classroom addition and after review of the proposed student transfers from the Penn Forest Elementary School, at least two additional classrooms will be necessary for this school. This modification has added approximately $225,000 to the overall construction costs. Roanoke County Public Schools 111~,T'OC~UCt1011 Assumptions Page 2 of 2 • Asbestos inspections and abatement services have been estimated, based upon facilities of a similar nature. These costs could vary _ greatly depending_upon the final scope of_work.________ ___ __ _ • Kitchen equipment and library furniture estimates have been provided by reputable vendors, experienced in this specific area of work. u~.u7in ~ Comprehepsive J Facility .J Study Study 96 PROJECT DESCRIPTION: Design and construct a new Pyramid V High School, located within the southern portion of Roanoke County. This new facility will have a core capacity to accommodate a future enrollment of 1,400 students, with. sufficient square footage capacity to provide educational programs and activities for 1,100 students. Land purchased for this new facility should he of sufficient size to accommodate future growth for all activities. PROJECT SCHEDULE: RFP Progratnming Schematic Design Design Development Construction Documents Bid Period Start Construction Construction Completed PROJECT BUDGET: Land Acquisition & Related Improvements Includes: Purchase of Property along with Associated Costs i:e.;_RealEstate Commissions, _ __. Closing Costs, Attorney's Fees, Plats, Surveys, Title Search Environmental Impact Report A/E Fees 8t Reimbursables Consultants Surveys $40,000 Sub-Surface Investigation 20,000 Testing Services 40,000 Construction Cost Site Development Furnishings & Equipment Media Resources Technology Value Engineering Sub-Total Contingency Allowance (10%) June thru July, 1997 August thru September, 1997 October thru November, 1997 December, 1997 thru February, 1998 March thru August, 1998 September thru October, 1998 November, 1998 thru August, 2000 August 30, 2000 $ 2,250,000 $ 1,100,000 100,000 IT,400,000 3,120,000 1,850,000 355,000- 1,400,000 102.600 $27,677,600 2.767.760 Roanoke County Public Schools Proposed Pyramid V I-~i School Project Data TOTAL PROJECT BUDGET $30,445,360 J _Compreher~sive J Facility J Study study 96 PROJECT DESCRIPTION: Design and construct a new athletic complex which would provide facilities for both the existing Cave Spring High School and the new South County High School. While other specific sites have not been ruled out, it is the intention, as of this date, to provide this facility on the current Merriman Road site. PROJECT SCHEDULE: RFP Programming Schematic Design Design Development Construction Documents Bid Period Start Construction Construction Completed PROJECT BUDGET: June thru July, 1998 August thru September, 1998 October tlu-u November, 1998 December, 1998 thru January, 1999 February thru May, 1999 June thru July, 1999 August 1, 1999 August 1, 2000 A/E Fees & Reimbursables $ 275,000 ~ Consultants X0,000 ~ Surveys 20,000 -Sub-Surface-Investigation. _ _ - _ -..._15,000._ - -- __ ------ Testing Services 15,000 Construction Cost 4,325,000 Furnishings 8t Equipment 350,000 Value Engineering 32.400 Sub-Total $5,032,400 Contingency Allowance (10%) 503.240 TOTAL PROJECT BUDGET $5,535,640 Roanoke County Public Schools Athletic Complex Project Data J -Comprehensive J Facility ~ Study Study 96 PROJECT DESCRIPTION: The existing science laboratories located at Northside High School, Glenvar High School and Cave Spring High School are to be renovated to accommodate current educational technology. This renovation work will be performed as soon as possible; hopefully, during the summer break of 1998. PROJECT SCHEDULE: RFP Programming Schematic Design Design Development Construction Documents Bid Period Start Construction Construction Completed PROJECT BUDGET: A/E Fees & Reimbursables Construction Budget Furnishings & Equipment Sub-Total Contingency Allowance (10%) TOTAL PROJECT BUDGET June thru July 1997 August thru September, 1997 October, 1997 November, 1997 December, 1997 thru February, 1998 March thru April, 1998 {Hold} June 1, 1998 August 15, 1998 $ 130,000 ~ 1,300,000 800.000 $2,230,000 223.000 $2,453,000 Roanoke County Public Schools Science Labs Project Data marlin ~ J Comprehensive J Faclllty ,..! Study Study 96 ROa110ke COU11~ PROJECT DESCRIPTION: PUb11C Separation of "age appropriate" students and full implementation of the middle school S ChOOlS concept requires a physical separation of the existing middle school from the existing high school. To accomplish this, an eleven (11) classroom addition, along with a new media center, bandroom and dining area- are proposed. Renovations to the existing facility includes improved ventilation in locker room areas, new clinic area, preparation rooms for science labs, vehicular "turn-around" and improvements to the current lecture hall. Finally, the existing bandroom will be converted to an auxiliary g}nnnasium. PROJECT SCHEDULE: RFP June thru July, 1997 Programming August thru September I5, 1997 Schematic Design September 15 thru October, 1997 GlenvaI' Design Development November thru December I~, 1997 Construction Documents December I5, 1997 thru March, 1998 Middle Bid Period April thru May, 1998 Start Construction June 1, 1998 School Construction Completed August 1, 1999 Project Data PROJECT BUDGET: - -__-- _ _ - A/)/ Fees & Reimbursa6res _ - _ --_ ----- -- ___ $ 190,000 Consultants 12,000 Surveys $5,000 Sub-Surface Investigation 3,000 Testing Services 4,000 Construction Cost 2,575,000 Furnishings & Equipment 250,000 Media Resources 110,000 Technology 75,000 Value Engineering C ~ 000 Sub-Total $3,237,000 contingency Allowance (10%) 323.700 TOTAL PROJECT BUDGET $3,560,700 _ J Comprehensi-ve ,J Facility J Study Study 96 ' PROJECT DESCRIPTION: Design and construct a new elementary school in the Bonsack area, on land currently owned by Roanoke County. The proposed Bonsack Elementary School will have an initial housing capacity of 500 students at the time of opening, with a core capacity for 600 total students. PROJECT SCHEDULE: RFP Programming Schematic Design 1997 Design Development Construction Documents Bid Period Start Construction Construction Completed June thru July, 1997 August thru September 15, 1997 September 15, 1997 thru November 15, November 15, 1997 thru January 15, 1998 January 15, 1998 thru May, 1998 June thru July 1998 August 1, 1998 August 1, 1999 PROJECT BUDGET: A/E Fees & Reimbursables Consultants Surveys 20,000 __Sulr-Surfaee InvestigatioFr - _ _ _-10;000 _ Testing Services 20,000 Construction Cost Furnishings & Equipment Media Resources Technology Value Engineering Closing Roland E. Cook Sub-Total Contingency Allowance (10%) TOTAL PROJEC'T' BUDGET $ 325,000 50,000 5,787,600 625,000 170,000 300,000 43,400 75.000 $7,376,000 737.600 $s,>l I<3,6o0 Roanoke County Public Schools Elementary School at Bonsack Project Data m.utin ~ J _Compreherlsive June thru July, 1997 August, 1997 September, 1997 October thru November 15, 1997 November 15, 1997 thru February, 1998 March thru April, 1998 May 1, 1998 August 1, 1999 Study 96 PROJECT DESCRIPTION: Provide adequate space for educational opportunities by converting the existing gymnasium area into a media center; constructing a new gymnasium, along with a six (6) classroom addition; converting existing special education classrooms and existing library into general classrooms; converting one (1) existing classroom into administrative area; reconfigure existing administrative areas; and construct a small cafeteria/Idtchen addition. PROJECT SCHEDULE: RFP Programming Schematic Design Design Development Construction Documents Bid Period Start Construction Construction Completed PROJECT BUDGET: A/E Fees & Reimbursables - - __ --__ Consultants Surveys Sub-Surface Investigation Testing Services Asbestos Inspection & Removal Construction Cost Furnishings & Equipment Library Furniture Kitchen Equipment Furnishings Technology Value Engineering S'ub-TotaC Contingency E41lowance (10%) J Facility ~ Study Roanoke County Public Schools Burlington IIementary School Project Data $ 160,000 62,000 $ 5,000 3,000 4,000 50,000 1,963,000 320,000 $ 45,000 175,000 t 00,000 75,000 25.000 $2,605,000 TOTAL. PROJECT BUDGET $2,865,500 J -Comprehensive J Facility J Study Study 96 PROJECT DESCRIPTION: Design and construct an eight (8) classroom addition, media center and an addition to the existing cafeteria. Configure existing space to provide for dedicated classrooms for Art, Music, Computer Lab and MathlScience Labs.. PROJECT SCHEDULE: RFP -~ Programming Schematic Design Design Development Construction Docttments Bid Period Start Construction Construction Completed PROJECT BUDGET: June thru July, 1997 August, 1997 September, 1997 October thru November, 1997 December, 1997 thru February, 1998 March thru April, 1998 May 1, 1998 August 1, 1999 A/E Fees & Reimbursables Consultants Surveys $ 5,000 _ ___-_ Sub-Surface-Investigation- _- _ _ _ ___ 3,000- Testing Services 4,000 Asbestos Inspection & Removal 50,000 Construction Cost Ventilation of Gymnasium Furnishings & Equipment Library Furniture $ 45,000 Kitchen Equipment 175,000 Furnishings 80,000 Technology Value Engineering Sub-Total Contingency Allowance (10%) $ 144,000 62,000 1,820,000 105,000 300,000 75,000 25.000 $2,531,000 253.100 Roanoke County Public Schools Clearbrook IIementary School Project Data TOTAL PROJECT BUDGET $2,784,100 it J -Comprehensive J Facility J Study SUMMARY: South County High School $30,445,360.00 Athletic Complex 5,535,640.00 Science Labs 2,453,000.00 GlenvarMiddle School 3,560,700.00 Bonsack Elementary School 8,113,600.00 Burlington Elementary School 2,865,500.00 Clearbrook Elementary School 2.784.100.00 Sub-Total $55,757,900.00 Roof Maintenance Program 2,400,000.00 (Per Comprehensive Facility Study) `97 - `98 $1,500,000 `98 - '99 300,000 `99 - `00 300,000 `00 - `O1 300,000 TOTAL ESTIMATED COST PHASE I PROJECTS $58,157,900.00 study 96 Roanoke County Public Schools Phase I Projects Total Projecte~! Costs Ll .y a~i ti w ty~:, ~, ~ 'G U ~% ~ ;;~~~ .:. . ~`~~' ~I ~~y U .~.~ V .~ O V ~~ 0~ ~I ~ ~ r~ O ~ Q ~ ~ C~d.r~ ,J Comprehensi~re J Facility J Study sr~dy 96 SOUTH COUNTY HIGH SCHOOL Includes: Purchase of Property along with Associated Costs i. e., Real Estate Commissions, Closing- Costs, Attorney's Fees, Plats, Surveys, Title Search Environmental Impact Report Includes: Topographical Survey and Sub-Surface Investigations A/E Fees thru Partial Completion of Construction Documents Value Engineering $3,077,600.00 $2,250,000 $ 60,000 $ 66,000 $ 102,600 ATHLETIC COMPLEX Based upon the original schedule, no funds are to be allocated until August of 1998. • Parks & Recreation is currently conducting a Master Plan of Merriman Road Site and would -like to have atliletic complex input • Consider $41,250.00 for Programming and Schematic Design which will advance schedule by approximately 4 months • Consider $20,000.00 for Survey SCIENCE LABS -GlenvarHigh School -Northside High School - Cave Spring High School Includes: Approximately 90% of AIE Fees $117,000 Approximately 40% of Construction Costs $520,000 $ 61,250.00 $1,037,000.00 Roanoke County Public Schools Phase I Projects July 1, 1997 thru June 30, 1998 First Year Costs Approximately 50% of Laboratory Equipment Casework 8c Furniture $400,000 J Comprehensive J Facility J Study GLENVAR MIDDLE SCHOOL Includes: Topographical Survey and Sub-Surface Investigations Testing A/E Fees thru Bidding Process and 1st month C/A Value Engineering 1st Month of Construction Approximately 5% of Total Construction Costs PROPOSED BONSACK ELEMENTARY SCHOOL Includes: Topographical and Boundary Survey Sub-Surface Investigation Approximately 75% of A/E Fees (out for construction bids) Value Engineering BURLINGTON ELEMENTARY SCHOOL Includes: Topographical Survey Sub-Surface Investigation Testing (Beginning of Construction) Asbestos Removal (approx. '/: of total allowance) A/E Fees 82% of Total Places Project into 2nd month of C/A Value Engineering Initial 2 months of Construction Study 96 $ 8,000 $ 1,000 $154,900 $ 25,000 $128,750 $ 20,000 $ 10,000 $292,675.00 $325,275.00 Roanoke County Public Schools Phase I Projects July 1, 1997 thru June 30, 1998 First Year Costs $251,875 $ 43,400 $ 5,000 $ 3,000 $ 1,000 $ 25,000 $132,260 $ 25,000 $294,450 $460,735.00 J Comprehensi~re J Facility ~ study sn~ay 96 CLEARBROOK ELEMENTARY SCHOOL $425,825.00 Includes: Topographical Survey $ 5,000 Sub-Surface Investigation $ 3,000 Testing (Beginning of Construction) $ 1,000 Asbestos Removal (approx. 'h of total allowance) $ 25,000 A/E Fees thru 82% of Total Places project into 2nd month of C/A $118,800 Value Engineering $ 25,000 Initial 2 Months of Construction $273,000 **Nothing is included for land acquisition of adjacent property which would most likely occur during first 12 months, if considered by the School Board. SUNIlI~IARY South County High School Athletic Complex Science )Jabs _ Glenvar Middle School Bonsack Elementary School Burlington Elementary School Clearbrook Elementary School Sub-Total .............. . Contingency Allowance (10%) Roof Replacement Initial Investment - `97-'98 School Year TOTAL PROJECTED "FIRST YEAR COSTS" $3,077,600.00 61,250.00 1;03fi000:00 292,675.00 325,275.00 460,735.00 425.825.00 $5,680,360.00 568,036.00 .1.500,000.00 $7,748,396.00 Roanoke County Public Schools Phase I Projects July 1 , 1997 thru June 30, 1998 First Year Costs