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HomeMy WebLinkAbout9/9/1997 - RegularO~ ~OANp,~~ G ;.~ ' ~ • ~ '~ ~ '838 WORKING DOCUMENT -SUBJECT TO REV/SIO ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA SEPTEMBER 9, 1997 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roli Call. ROLL CALL AT 3:05 P.M. WITH HCN AND FM ABSENT (HCN ARRIVED 3:18 P.M.) 2. Invocation: Reverend James W. Reynolds Retired, United Methodist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS PMM ADDED EXECUTIVE SESSION ITEM PURSUANT TO SECTION i 2.1-344 (A) (7) CONSULTATION WITH LEGAL COUNSEL REGARDING TO PENDING LITIGATION; OHIO CELLULAR C. PROCLAMATIONS, AWARDS NONE D. BRIEFINGS RESOLUTIONS, RECOGNITIONS, AND 1. Presentation on the redesign of the Building Permit and Business License Processes. REMARKS BY ECH POWER POINT PRESENTATION BY DESIGN TEAM MEMBERS: ARNOLD COVEY, JERRY HOER, DIANE JERNIGAN, JOEL BAKER, TODD BOOTH, AND JOHN MURPHY. OTHER MEMBERS PRESENT: ELAINE CARVER, ALICE CARRICO, MARY ALLEN, KAREN BARTNICK, LYNDA MURPHY. E. NEW BUSINESS 1. Request to appropriate funds for purchase of truck for Read Mountain Fire Department. (Rick Burch, Chief of Fire & Rescue) A-090997-1 BLJ MOTION TO APPROVE APPROPRIATION OF $255,207.37 URC WITH FM ABSENT F. PUBLIC HEARINGS 1. Public Hearing and adoption of a resolution pursuant to Section 15.1-238 (E) of the Code of Virginia, 1950 as amended, authorizing the acquisition of and immediate 2 right-of-entry by eminent domain proceedings to an easement through a parcel of land owned by Carolyn L. Jarvis and Lloyd M. Russ for the water transmission line project. (Paul Mahoney, County Attorney). R-090997-2 BLJ MOTION TO ADOPT RESO AS CORRECTED URC WITH FM ABSENT NO CITIZENS SPOKE G. REQUESTS FOR WORK SESSIONS NONE H. REQUESTS FOR PUBLIC HEARINGS NONE I. FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing the vacation of a portion of an existing 20 foot sanitary sewer easement across Lot 4, Block 4, Section 2 of Hollins Gardens. (Gary Robertson, Utility Director) BLJ MOTION TO APPROVE 1ST READING 2ND READING - 9/23/97 URC WITH FM ABSENT 2. First Reading of ordinance to grant the right to use a County water line easement for private sanitary sewer service by Cicero H. Hall, Jr. and Doris B. Hall. (Gary Robertson, Utility Director) BLJ MOTION TO APPROVE 1ST READING 2ND READING - 9/23/97 3 URC WITH FM ABSENT J. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the release of an existing 20 foot easement and the acceptance of the conveyance of a replacement easement, on property of Mansell Herbert Hopkins, III and Sandra L. Hopkins, for access to certain public water facilities. (Gary Robertson, Utility Director) 0-090997-3 LBE MOTION TO ADOPT ORD URC WITH FM ABSENT 2. Second reading of ordinance authorizing the creation of and financing fora local Public Works Improvement Project, West Main Street Sewer Project. (Gary Robertson, Utility Director) 0-090997-4 FFH MOTION TO ADOPT ORD URC WITH FM ABSENT 3. Second reading of ordinance authorizing the construction of and financing for a Local Public Works Improvement Project, Mountain Heights Water Project. (Gary Robertson, Utility Director) 0-090997-5 FFH MOTION TO ADOPT ORD URC WITH FM ABSENT 4 Second reading of ordinance authorizing the exercise of an option to purchase and authorizing the acquisition and acceptance of approximately 1.809 acres of real estate 4 from David E. Harris, et ux, Dorothy Harris Miller, et. vir, and Carol Harris Likens for Parks and Recreation access purposes. (John Chambliss, Assistant County Administrator) 0-090997-6 LBE MOTION TO ADOPT ORD URC WITH FM ABSENT K. APPOINTMENTS 1. Fire Code Board of Appeals LBE ADVISED THAT HE HAS ASKED CHIEF RICK BURCH TO FURNISH THE BOARD WITH NAMES OF CITIZENS WHO COULD BE APPOINTED 2. Grievance Panel HCN NOMINATED CECIL HILL TO SERVE ANOTHER TWO YEAR TERM WHICH WILL EXPIRE 9/27/99 3. Industrial Development Authority ECH ADVISED THAT FM HAS CONTACTED BILLY BRANCH TO DETERMINE IF HE IS WILLING TO SERVE ANOTHER TERM. 4. Task Force to review problems encountered by the disabled, physically challenged and senior citizens. LBE NOMINATED DENISE SWANSON AND DEE W. PINCOCK. FFH NOMINATED MRS. TERRY CONNER AND REVEREND JIM REYNOLDS. HCN ADVISED THAT HE WOULD GIVE NOMINATION TO CLERK AFTER MEETING AND HAVE ANOTHER APPOINTEE AT NEXT MEETING L. CONSENT AGENDA 5 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-090997-7 BLJ MOTION TO ADOPT RESO AFTER DISCUSSION OF ITEMS 10, 11 AND 12 URC WITH FM ABSENT CHAIR DIRECTED THAT STAFF PROVIDE ADDITIONAL INFORMATION CONCERNING MOBILE CLASSROOMS AND SATURDAY CLASSES 1. Confirmation of Committee Appointment to the Industrial Development Authority. A-090997-7.a 2. Acceptance of water and sanitary sewer facilities serving Canterbury Park, Section 9. A-090997-7.b 3. Resolutions of appreciation upon the retirements of: (a) Claude G. Lee, Planning and Zoning Department; and (b) Maxine T. Wiley, Social Services Department. R-090997-7.c R-090997-7.d 4. Request from appropriate the Program grant. A-090997-7.e the Sheriff's Office to accept and Adult Literacy and Basic Education 5. Request from the School Board to appropriate $3,000 for 6 Title VI, Innovative Education Program Strategies Fund. A-090997-7.f 6. Request to appropriate the donations received from Lawrence Transportation Systems and Crouch's Pharmacy for use by the Department of Planning and Zoning for the Williamson Road Hollins Village Project. R-090997-7.g 7. Resolution amending and readopting Resolution 052896- 13.e authorizing the organization of volunteer rescue squad organizations by adding Read Mountain Fire and Rescue, Inc., recognizing same for purposes of "Line of Duty Act" and for certain immunities. A-090997-7.h 8. Approval of Charter Justice Academy Department. Agreement with Cardinal Criminal for Sheriff's Office and Police A-090997-7.1 9. Re-allocation of Capital Funds for Capital Improvement Program items. A-090997-7.i 10. Request from School Board to appropriate funds for purchase of mobile classrooms. A-090997-7.k LBE ASKED THAT STAFF GIVE A DETAILED LISTING OF WHERE THE MOBILE CLASSROOMS ARE LOCATED AND THE NEED 11. Request from School Board to appropriate funds to William Byrd High School`s Saturday School. A-090997-7.1 FFH ASKED THAT STAFF GIVE MORE INFORMATION ABOUT THE SATURDAY SCHOOL 12. Acceptance of Virginia Compensation Board funds for the purchase of Virginia Criminal Information Network (VCIN) Terminal and reappropriation of funds to Sheriff's Office. A-090997-7.m IN RESPONSE TO LBE, SHERIFF HOLT ADVISED THAT COST OF TERMINAL IS $6,171, STATE GRANT IS FOR $4,296 AND THAT $1,875 REMAINING WILL COME FROM SHERIFF'S OFFICE BUDGET M. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Eddv: (1) Attended Greenway grand opening on 8/2/97 and suggested dedicating funding source for greenway construction on year to year basis. (2) Asked about status of work session on outdoor signage. ECH responded that most of issues worked out and Terry Harrington will report back to the Board. (3) Asked for support to contact legislators with position on delaying the EAP air pollution limits legislation. No consensus to contact but ECH directed to call localities and get additional information. (4) Advised that the reauthorizing of ISTEA in Congress may include provisions that remove existing local control over designation of scenic byways and All-American roads, and asked for support to contact legislators. ECH directed to prepare response (5) Asked for clarification of positions by PMM and ECH regarding CIP preparation. Consensus to submit CIP to Planning Commission for input and then bring to BOS. (6) Advised that Roanoke City and Roanoke County are considering skateboard facility. (7) Asked for status of low band radio on Blue Ridge Parkway. ECH will have an answer from the BRP soon, will keep the Board informed, and check on availability of federal funds. (8) Asked for status of suggestions in 8/27197 memo about Task Force for Senior Citizens. Consensus to implement sugqestions. (9) Advised that information was received from VDOT about new legislation that will allow unpaved roads with certain width and traffic counts to be added to the unpaved road list, and asked that staff put together list of roads that qualify. ECH responded that staff will look at this again and report back to the Board. (10) Received memo from ECH asking for input on VML Finance Steering Committee legislative policy for the General Assembly. ECH advised that LBE's suggestions were incorporated in the final report. (11) Advised that National Park Service plans to expand Appalachian Trail parking lot at top of Catawba Mountain, and asked that letter of support be sent. Terry Harrington advised that letter of support has been sent. (12) Advised that due to state legislative change, 5PDC must have strategic plan every five years. That plan is complete and has been submitted to the County. Asked that staff review the plan make recommendations. (13) Asked about status of Regional Bikeway Plan. Suggested that staff review and bring back for formal approval. (14) Asked about status of Rural Park ~ Ride and asked that staff indicate approval. (15) Asked about status of changes in CORTRAN and when to expect evaluation. JMC responded that they are in the process of collecting data for the report. (16) Asked about status of emergency medical dispatchers. ECH advised that staff has looked at this but not ready to go forward. Supervisor Harrison: (1) Advised that it is regrettable, as he saw in the newspaper article today, that efforts to combine health insurance for localities were unsuccessful. BLJ advised that Mayor Bowers, City of Roanoke, called him earlier today to express his regrets. DDH answered questions and advised that the Consortium will still meet on a quarterly basis and pursue occupational health and dental insurance, and continue to pursue health insurance. (2) Asked for status of storm water management and Dr. Harris' problem. George Simpson responded. LBE asked for reply from staff to memo of 7/15/97 concerning storm water management including source of funding. (3) Advised that promotional TV spots for Marine Mud Run at Green Hill Park are being broadcast with the park being identified as Salem Green Hill Park. He will call the station about this. N. CITIZENS' COMMENTS AND COMMUNICATIONS NONE O. REPORTS BLJ MOTION TO RECEIVE AND FILE FOLLOWING REPORTS AFTER DISCUSSION OF ITEMS - UVV WITH FM ABSENT 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of July 31, 1997 5. Accounts Paid -July 1997 6. Proclamations signed by the Chairman P. WORK SESSION 1. Permitted Uses in C-1 and C-2 Zoning WORK SESSION HELD FROM 5:15 P.M. UNTIL 5:55 P.M. PRESENTATION BY TERRY HARRINGTON SUGGESTION WAS MADE THAT AFTER COMPREHENSIVE STUDY IS COMPLETE, CORRIDOR STUDIES BE DONE Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) Acquisition of real estate for public purposes; emergency communications tower site; (3) Disposition of publicly held property; (7) Consultation with legal counsel and briefing by staff pertaining to specific matters requiring legal advice, Town of Vinton; and (7) Consultation with legal counsel regarding pending litigation; Ohio Cellular. AT 5:15 P.M., BLJ MOTION TO GO INTO EXECUTIVE SESSION FOLLOWING WORK SESSION URC WITH FM ABSENT io R. CERTIFICATION OF EXECUTIVE SESSION EXECUTIVE SESSION HELD FROM 5:55 P.M. UNTIL 6:50 P.M. R-090997-8 BLJ MOTION TO ADOPT RESO AT 6:50 P.M. URC WITH FM ABSENT S. ADJOURNMENT BLJ MOTION TO ADJOURN AT 7:06 P.M. UVV WITH FM ABSENT ii OF ROA Np,~~ ~rrr cr na ews xmrr ~ •~ z ~ rsas ~ °°~/ ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA SEPTEMBER 9, 1997 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who arrangement in order to participate meetings or other programs and County, please contact the Clerk to request that you provide at least arrangements may be made. require assistance or special in or attend Board of Supervisors activities sponsored by Roanoke the Board at (540) 772-2005. We 48-hours notice so that proper A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: Reverend James W. Reynolds Retired, United Methodist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS i C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. BRIEFINGS 1. Presentation on the redesign of the Building Permit and Business License Processes. E. NEW BUSINESS 1. Request to appropriate funds for purchase of truck for Read Mountain Fire Department. (Rick Burch, Chief of Fire & Rescue) F. PUBLIC HEARINGS 1. Public Hearing and adoption of a resolution pursuant to Section 15.1-238 (E) of the Code of Virginia, 1950 as amended, authorizing the acquisition of and immediate right-of-entry by eminent domain proceedings to an easement through a parcel of land owned by Carolyn L. Jarvis and Lloyd M. Russ for the water transmission line project. (Gary Robertson, Utility Director) G. REQUESTS FOR WORK SESSIONS H. REQUESTS FOR PUBLIC HEARINGS I. FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing the vacation of a portion of an existing 20 foot sanitary sewer easement across Lot 4, Block 4, Section 2 of Hollins Gardens. (Gary Robertson, Utility Director) 2 2. First Reading of ordinance to grant the right to use a County water line easement for private sanitary sewer service by Cicero H. Hali, Jr. and Doris B. Hall. (Gary Robertson, Utility Director) J. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the release of an existing 20 foot easement and the acceptance of the conveyance of a replacement easement, on property of Mansell Herbert Hopkins, III and Sandra L. Hopkins, for access to certain public water facilities. (Gary Robertson, Utility Director) 2. Second reading of ordinance authorizing the creation of and financing fora local Public Works Improvement Project, West Main Street Sewer Project. (Gary Robertson, Utility Director) 3. Second reading of ordinance authorizing the construction of and financing for a Local Public Works Improvement Project, Mountain Heights Water Project. (Gary Robertson, Utility Director) 4 Second reading of ordinance authorizing the exercise of an option to purchase and authorizing the acquisition and acceptance of approximately 1.809 acres of real estate from David E. Harris, et ux, Dorothy Harris Miller, et. vir, and Caroi Harris Likens for Parks and Recreation access purposes. (John Chambliss, Assistant County Administrator) K. APPOINTMENTS 1. Fire Code Board of Appeals 2. Grievance Panel 3 3. Industrial Development Authority 4. Task Force to review problems encountered by the disabled, physically challenged and senior citizens. L. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of Committee Appointment to the Industrial Development Authority. 2. Acceptance of water and sanitary sewer facilities serving Canterbury Park, Section 9. 3. Resolutions of appreciation upon the retirements of: (a) Claude G. Lee, Planning and Zoning Department; and (b) Maxine T. Wiley, Social Services Department. 4. Request from the Sheriff's Office to accept and appropriate the Adult Literacy and Basic Education Program grant. 5. Request from the School Board to appropriate $3,000 for Title Vi, Innovative Education Program Strategies Fund. 6. Request to appropriate the donations received from Lawrence Transportation Systems and Crouch's Pharmacy for use by the Department of Planning and Zoning for the Williamson Road Hollins Village Protect. 7. Resolution amending and readopting Resolution 052896- 13.e authorizing the organization of volunteer rescue squad organizations by adding Read Mountain Fire and 4 Rescue, Inc., recognizing same for purposes of "Line of Duty Act" and for certain immunities. 8. Approval of Charter Agreement with Cardinal Criminal Justice Academy for Sheriff's Office and Police Department. 9. Re-allocation of Capital Funds for Capital Improvement Program items. 10. Request from School Board to appropriate funds for purchase of mobile classrooms. 11. Request from School Board to appropriate funds to William Byrd High School`s Saturday School. 12. Acceptance of Virginia Compensation Board funds for the purchase of Virginia Criminal Information Network (VCIN) Terminal and reappropriation of funds to Sheriff's Office. M. REPORTS AND INQUIRIES OF BOARD MEMBERS N. CITIZENS' COMMENTS AND COMMUNICATIONS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures as of July 31, 1997 5. Accounts Paid -July 1997 5 6. Proclamations signed by the Chairman P. WORK SESSION 1. Permitted Uses in C-1 and C-2 Zoning Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (3) Acquisition of real estate for public purposes; emergency communications tower site; (3) Disposition of publicly held property; and (7) Consultation with legal counsel and briefing by staff pertaining to specific matters requiring legal advice, Town of Vinton. R. CERTIFICATION OF EXECUTIVE SESSION S. ADJOURNMENT 6 ACTION NO. ITEM NUMBER ~ " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMII~TISTRATION CENTER MEETING DATE: September 9, .1997 AGENDA ITEM: Presentation on the Redesign of the Building Permit and Business License Processes COUNTY ADMINISTRATOR'S COMMENTS: ~ - ,~ d. - ~•~~`~ BACKGROUND: Q f The 1996 Citizen Survey indicated some dissatisfactiontyith areas in the Engineering and Inspections Department and the Planning and Zoning Department. To remedy this situation, a Steering Committee was created to re-engineer these departments to better serve our citizens needs and enhance customer service. The Steering Committee included the directors of Engineering and Inspections, Planning and Zoning, Development Services, Human Resources and Assistant County Administrator Don Myers. They were responsible for streamlining and improving activities such as plan review, drainage, rezoning requests, and zoning violations. The Steering Committee decided to begin their re-engineering efforts with the building permit and business license process. These areas frequently interact with the same people. Many customers getting a building permit also get a business license, and go to Planning and Zoning before the license or permit is issued. The Steering Committee established a Building Permit and Business License Design Team consisting of a cross section of employees. Some were directly involved in these processes, while others had very little contact with either department. At various times, the team or sub-teams included members from at least ten different departments and involved three Constitutional Officers. The Design team began their work in January 1997. Included with your agenda packet is a booklet describing the activities of the Design Team. Attached is an agenda for the presentation and a list of all the staff involved in the process. SUMMARY OF INFORMATION: This presentation is the culmination of six months of work. The team established as their vision, "redesigning the process around the customers." Their objectives included one stop shopping, reduce the number of staff with whom customers come in contact, capture the data once, no interruptions while working with a customer, fewer steps and quicker processing, and on-site technical support. The team began with a "walk through" of all the steps necessary to get a building permit and a business license. They took bench marking trips to Cox Communications and Allstate Insurance to review their customer service departments. Sub-teams were created to look at the permit procedures, signage, computer and automation needs, and to develop a customer survey. The members also .., ,..~ -- / worked with RVTV to produce a video of a "citizen" getting a building permit and business license. The Clerk of Circuit Court, Treasurer and Commissioner of the Revenue were also involved. The changes recommended by the Design Team for the business license process streamlined the process as follows: • Reduced the number of steps from ten to one by using the telephone or monthly reports for many approvals. Eliminated a trip to the Courthouse in Salem. The Building Permit Process was as long as 26 steps and included contact with three to five people. The permit application was two-sided and very confusing to the average homeowner. The new, re-engineered process: • Reduced the process to one step by creating a Customer Service Center. • Simplified the Building Permit application for residential construction to a one-page sheet. • In the first step towards " 24 hour service", applications for both processes will be available by telephone, fax and on the Internet. Details on these recommendations and others will be presented to the Board at the meeting. This was a tremendous undertaking and I am very pleased with the results of the Design Team. They kept as their focus enhanced citizen satisfaction, and they substantially reduced the steps and trips that a citizen must undertake to obtain a building permit or business license. This was truly a team effort with input and participation from directors, constitutional officers and the employees who will be affected by the changes. I look forward to the same level of excellence and participation when we continue to re-engineer the other functions in Engineering and Inspections and Planning and Zoning. Respectfully sub 'tted by: Elmer C. Hodge County Administrator ACTION VOTE Approved ( ) Denied Received Referred To Motion by: No Yes Abs Eddy Johnson _ _ Harrison _ _ _ Minnix _ _ _ Nickens _ _ _ Re-Engineering Design Team Building PermitslBusiness License ~- / I. Welcome Elmer Hodge II. Introduction, Vision, Objectives Arnold Covey III. Business License Jerry Hoer IV. Building Permits &. Zoning Existing Diane Jernigan • Proposed Joel Baker V. Physical Layout &. Signage Todd Booth VI. Customer Service Rep. Team John Murphy VII. Summary, Recommendations Arnold Covey VIII. Questions &. Answers 0 .7~ - DESIGN TEAM MEMBERS Elaine Carver -Procurement Alice Carrico -Utility Department Mary Allen -Clerk to the Board Jerry Hoer -Commissioner of the Revenue Diane Jernigan -Development Services John Murphy -Development Services Karen Bartnick -Treasurer's Office Todd Booth -Engineering & Inspections Arnold Covey -Engineering & Inspections Lynda Murphy -Finance Joel Baker -Building Commissioner Margaret Slotnick -Consultant Signage Sub-Team Members Mary Allen -Clerk to the Board Nancy Thomas -Treasurer's Office Rose Carter -Development Services Kay Johnston -Procurement Computer Sub-team Members Joel Baker -Engineering & Inspections Diane Jernigan -Engineering & Inspections Lynda Murphy -Finance Craig Hatmaker -MIS Floor Plan Sub-Team Members Todd Booth -Engineering & Inspections Diane Jernigan -Development Services John Murphy -Development Services George Assaid -Engineering & Inspections Customer Survey Sub-Team Elaine Carver -Procurement John Murphy -Development Services Alice Carrico -Utility Department Karen Bartnick -Treasurer's Office Jerry Hoer -Commissioner of the Revenue Other Staff Assistance Steve McGraw -Clerk of Circuit Court Wayne Compton -Commissioner of the Revenue Alfred Anderson -Treasurer ~_ • o~ o~ U O O~ o~ v .,~ o~ .~ ~ ~ CC4~~ ~ i~ • ~, .,., ~ ~'+ Q .,~ ~ ~ o ~~ ~~ ~ ~ o V ~ ~ ~~ ~~ ~ ~ ~~ ~ ~ ~~ •--~ N M c}' ~ ~O [~ O~ c} ~O l~ O ~--~ M ~ ~ ~/'1 Vl V1 , .~ .-~ ~ N N N N N N N N . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .~ rv ~~ V 'tea ,~ . . . . . . . . . . . . . . . . . . . ~ ~ ~ ~ ~ ~ U ~ ~ ~ ~ f~ ~'" ~ ~ v~ v ~ U Q N ~ i~.a ~ y ~ a ~ . ~ a ~ . ..., .~ ~ ~ 3 ~ ~ ~ a~ 0 > ~ 04 N Q. ~ a w ~ ~ b ~ ~ o ~ an ~ ~ on ~ c ti ~, ~, ~ ~ ~3 ~ ~, Ca a1 an a Q ~ a v ~ w r~ ~ -c ~ ~ ~ ~ a o .~ a~ .~ 2s ~ ~ A ~ > a ~ ~ w (~ N [~ 00 N N 00 N 00 00 N N ~ N ~ N O~ N : : : : : : : : : : : : : : : : : : : : : : : : : : : : o : ~i .O ^~ ~~ : : -o a~i ; ~' ~ 4. o ~, : a ~ : ~ ~. • ~ ~ 4. 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U c~ s.. p ~ 3 a, z„ ~, ~ ~ ~ U •~ ~ ~ ..., • ' N H ~ ~O ~ U ~ .r ~ ~ i ~O ~ U ~a/~ F~ ~ v~ i ~ .~ U p v~ ~ ~ U o a~ z n ~ ~ U .° ~.1 U ~ ~ A" o U ~ ~ 'v, °? ~ ~ .~ N ~ o ~ ° ~ ~ ~ U o ~+ ~ ~ ~ S N ~ ~ 'Cy v~ ~ /„••~y ~ w s ~ v ~~., n o~.., N W Q a 3 0 U w [~ •--~ •--~ N M ~ N ~ ~ ~ a, ~ V , o , ~..~ . ~ i °' p ~ ., ~ ~ .~ ~ ~ a to o d ~ rn o~ N H ', Q A a 3 z w 0 U W U • r~ I , ~~ ~ ~ ~ ~ ~ .O ,O ~ ~ ~i U ' ^' U ' ,--~ ~ ~ O ' ~i ~ ~ ~ ~ . p N ~ ~n ~ b~A O ,,_, ~ ~ ~ ~ ~ ~ '~ o o a~ ~ ~ ~ ~ ~ ~ ~ ~ U ~ ~ ~ ~ ~ ~ .~ .~ ~ ~ ~ ~ a ~ U U Q Q E~ W W fi, GQ U ~ . ti ~ ~ U q ~ ~ ~ ~ ~ a~i ~ ~ o ~ ~ U ~ ~ ~ ~ ti ~' ~ GQ o ° ° ~ ~ ~ .~ a~ ~ a~ ~ ~ ~ ~ ~ ~ ~ `~ GA ~ W ,~ ~ c ~ ~ ti ,~ Q c ti ~ ~ o H ~ ~ ~ ~ o ti i N ti by d A a 3 yw O O U W zU Q O ~ ~ •3~ ~ ~ ~ N ~ ~ O ' U ~ ~' O bA ~ bA N ~+ Q" ~ ..~ ~ ~ y.a ~" N ~"'~' vUi U O ,,,, 3 o ~ ~ ~ ~ 'C ~' U O .~ ~ • ~ ... ... °° ~ ~ ~ U O bA ~ • . ~ F ~ ~ "d bA ~ ~ O >, N ~ .~ o ~ ~ .~ •~ o ~ U ~ ~ a ~ an .r v~ ~ ~ ~ ~ ~ • ~ H o 3 ~ ~ o ~, _ a ~ ~ o ~ ~ "C3 U +'~".+ ~ 0 •~ y .S~ y ~ ~ .... ~ +~ ~, ~ a ~ ~ ° ~ O ~ . ~ U f~. 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O Q. ~ .~ vii cn OU ~ ^~ ~ N N ., ~ c~ ^~ V .~~"+ ~ b ..r "" U UU" cd ~ 4-y ~ .., ~ ~1. O ~ Q ~ .fl .b ~ O ~ ~ ~ U ~ bA , ~ ~+ ~ ~ "Cy ~ i-r ~ a ~ ~~..', ~ .. ~ W v O U ~ ~ O '~ ~" ~ o ~ 3 ~ ~ ~ ~ ~ ~ W i..i ~o a~ ~, ~ 3 ~ ~ N ~ V ~ ~ ~ .O ~ '~ rn ~ ~ O Q. c~ vOi ~ a ~ .~ o ~~ 3 ~ ~ ~~ ~ ~~~ ~ ~ ~ ~ Q o ~ ~ ~ ~ ~ ~ ~ ~ .~ ~ ~ ,~ vOi W • ~ y O c~., ~ Gr 'b p ~ O 4-i~. ~ N O y ~ N y o ~' ~ c ~ ai o '~ ~ on p" ~ v~ on v, ~ ~ i Q, ~ ~ ~ ~ ~ ~ ~ ~ ~ 3 U N ~ ~ .~ ~ ~ o '~ Q ~ ~ ~ ~. O o a~i a, '~ a~i 3 ° ~ a~i ~: o ~ o a~ M ~ Ov NO ~ ~ o ~ ~ ~ ~ o ~ • •• O N rn U ~ ~ ~ ~, p '~ ~ ~ ~ ~ cd ~ O y ~' ~ ~ ~ ~ ~ ti bA +"" ..L cn ~ ~ ~ Q. ti h p ~ O !, ~ ~ ~ • •ti ~ ~ •on ~ ~ ~ U o U ~ i '~ ~ Z Q ~ ~ ~ ~ v O 3 ~ •~ ~ ~ ~ ~ F- ... `~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ V ~ ~ ~ ° o Q ~ Q u. a~i ~ ~ a~ o o ~ own a~ ~ ~ c, bA • ~ ~ O • • • • • • a~ b a~ ti 0 O O a w 0 :~ ., O vQi" N • r~ • .~ N ~, N O U 0 .~ a~ a~ W O .~ N O U O a~i ~. ~. a. 0 bA f--+ bA .~ N Q H ~) Q~ • O ~, ~° a .~ .~ y N O O O O .~ r-+ .~ ~: a~ O 4-i O Q c~ i]. .5.." a~ ti U 'CS 0 U U an .~ N bA .~ U ti U 0 O 0 O N O cd O '~ d '~ H w .~ i O ,L'" E"~ N U ..,.i ti ti .~ .N a~ ~: a~ ~ H 0 3 0 N ~, ti s.. O O a~ 0 a 'C 3 .~ F. '~ 0 U C." O b N .i~ O .~ '~ 0 0 U N .~ '~ N ti O U ti "C3 H N H a~ U O ~. .~ .~ U ti O .~ O .b a ao .. b .~ O .D ~. 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O U ~ ._, ~ ~ N .~ ~ ~ ~ '~ ~ O ~ ~ ~ ~ ~ N ~ ~ N ~ ~ U ~ t; ~ t"" ~ H ~ " y •~ ~ ~ y ~ ~ O c~ v~ ~ ~ w ~ ~ ~ sr a ~ cd ~ ~ ~ , ., ~ w ~.' , ,~ ~ a o w ~ ~ ~ .~ .~ ~ O V N 'C ~ O~ ~" y N U '~ ~ ~ y N ~`~, ~ ~ N O ~ 3 ti ~ ~ o ~~ ti ~ ti ~ . ,,, ~ ~ • """., G~ ~ U • •I • O ~ ~ a O U O .... O .r+ O a 0 ~ ~ ~ ~ U ~ ~ ~ ~ b ~ o ~ o ~ o '~ ~ •U O O U ~ ~ bA .. p •~ ~ ~ ~ bA ~ ~. ~ ~ ~ ~ ~ .., O w° 3 ~ ~ 0 ~ •v O_ dq ~ ~ ~' p o s ~ r" - ~ w N a .~ o a~i v~ .~ s. .~ O ~ ~ o ~ ~ cy, ~ 3 ~ ~, GL1 a~ do ~ ~ ~ i ~ ~ ~ O ~' ee o ,~ ~ U N F ~ ~ .~ ~ •V a o ~ a o O ~ aio ~ ~ w '~ ~ ~ 4) ~ ~ ~ ~ ~ •~ ~ a o ~ •3 ~ ~.. ~ - >, N ~ ~.+ ~ ~, ti ~ O ~ •~ ~ ~ ~ U h c~'00., ~ ~+ ~ O ~, v~ • ~ +'~•~ ~ ~ ~ ~ O ~, C; • O ~ ~ --' s.. s.. a ~ ~ -~ ~ ~ ~ y V ~ •~ .~ ~ ~ ; U ~ y ~ 'L7 ,~ ~, ~ H ~ ~' U Q" ~ ~ ~ o i ~ 'n p ~ app ~ .o ~ ,~ ~ O C~ 'C ~ ~ • ~ ~ ~ O O ~ 'b ~ bq f-' ~ C O ~ 04 O ~ •~ O a~ o ~ ~, p ~ ~C °° ~ ~ ~ ~ p b ~.. O ~ cF„' O O (~ i•w Lr" Q Li ~ .~ U O•~ O ~~. N ~ V V p ~ ~ ~ O ~' ~ O 4-i O ~ v~ G. ~ O ^C bU ... ~ Q. p ~ .~,, O , y p O .ti ~ ...~ U N U ~, V > .~ ~ O «,+ b0 4: ~ ,~ y a~ ~ ~ p N ~ ~ ~ o ~ ~ ~ •~ O `° `° 3 'b o ~ ~ 3 ~ ~ o ~ ~ ~ ~ •~ a ~ •~ ~ bn ~ ~ ~ ~ ~ o o ... "" .; ... .., ~ ai 4. ~ ~ A ~ ~ c~" ,~ ~ .., 4, ~ O O b O~ V V~ '''' ,y ++ p v~ O Ov O tom. O ~ v 'C ~ U ai C~ .~ y ~--• ~ CfS .r G~ '"" `n O -, p p v •~ ,~ N ~' o ~ O ~ r-. s., ~ c~ Q O ~+ ~ U ~ • N ~ O ~ 4r ~ r.+r" O U a~C. a, ~ c ~ .~ ~, ~ o ' ~ 0 0 ~ ~' b ... • ~, ~ N ~ V ~ ~ O «S ~ O ~ > '_'' O z ~ ~ . o ~ b ~ ~, ~~ ~ ~ ~ ~ ~ ~ a .~ x bq ~ O t]. .... ~ ~ •~ ~ U ~ ~ Q. O O O ti ~-~ ~ ~ ', d O O ~ O ~ N c ~ ~D o o z U ,~ .. ~' ~ ~ ~~° ~ ~ ~ ~ ~ ~ ~ O ~ V aN+ N vI ~ '""' c,~ C N i •~ ^~ ~ w ~ ~ ~ ~ O n ~ i~ ~ rr .C ~ ~ ~ O ~ ~ ~ • ~ o . i 3 '' ~ ~ ~ '° ~ O ~ ~ ~ a -o ~ o O ~ ~ ~ ,~ ~ U ~, O ~ ~ Q. ~ O 'C2 ~ ~ ~ ~ ~ ~ ~ ~° . ~ on , ~ 0 3 ~ ~ .~ o .~ ~ .r Q ~ '~ ~ Q ~ ~~ O N ~ O ~ ~ ~ (~ vi Q ~' ti , ~1 ~ Gy cd .~ ~ . .r b o 3 ~ a a o ~ ~ -v ~ ao _ ~' ~ ~ U a~ W O ~ ' ~ ~ ~ O ~ ~ ~ cd 'd ~ V O ~ U H ~ 3 O "-' O U y ~ a~ ~ '~ ~--~ b,o 3 3 ~ ~ a ~, ~ ~ ~ ~ .b ~ ~~ o b ~ ~ o ~ ~ - ~ ~ ~ ~ ~ ~ a~ ;, ~ > N ~ ~ ~ ~ ~ s1 o ~ ~ ~ ~ ~ 3 ~ ~ ~ o ~ a ~ ~ ~ ~ 3 ~ c~ ~ ~ ° ° ~ •y ~ rte` ,~ (Oj ~ ,~ C~ ~ ~ _ ~ o O ~p O O ~ ~ ~ ~ ~ ~ U :C ~ U O U ~ bA ~ bA ~ U ~ ~ ~ ~ ~' ~ O ~ ~ N ~ O .~ ..O O a, • t1. ~ .~ ~ O , ~ ~ ~ 3 c ~ o U ° o i ~ ,~ a i c o ~ ~ • ~ +~ ~ U ' ~ N ~~ y O .b V 4. .~ ~ +'' ^p ~ cd a~ ,~ O ~ C ~ ~ ~ f,. b0 v~ vii ti y ~ ~ O ~ . ~ U ~ ~ ~ ~ ~ .D N ~' i"' H ti ~ ~, ~ O ~ as ~. O O ~ ~ y ~ ~ ~ ... _ ~ ~ b ~ ~ -O bA as y ~ N b O O ~ O s-. 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""' ~ ° .~ ~ ~ ° ~ ~ U ~ ~ N a ~ •~ , ~ u a~ ~ V ~ N ~ 'b ~ O ~ ~ b O ~ a ~ 3 ~ 3 a . .Q O ;~ O .t.; ~ rn ° ; H ~ ~ °' 3 o •-- a ~ `~ ~ ~, ~ v •~ ~ ~ i ~ ~ 'a~ 'a 3 ~ a ~ a, a Q o ~ °~' o a ,~ ~ '~ ~ ~° ~ q U ~ ~ ~ ~ ~ ~ o ~ ~ ~ ~ a~ ~ ~ o ~ a~ ~ ~ ~ ~, w w ~ o q a~ G ~ a~ ~ ~ ~ ~ a~ ° ~ ~ ' ~ ~ .o a a ~ °~' ~ °' .~ -d ~ ,Q O N ~ ~ • ~ ~. a ~ w ° :~ ,a ~ ~ ~ A U .~ ~ '~ + ~ ~ ~ O ~ N . p ~ o p O rn ~ U •~ ~ ~ ~, ~ U on i ~ -d ~ .~ N •~, ~ ~ o ~ N ~ ~ ~ w +~ cn ti ~ U 3 0 ~ o . ~ >' .n ~ ~. °' o°'n ~ p p Fr 4"' U it ~ N y > G) U ~ ~ .~ p o v~ N U ~ ° a o ~, ~ b v ~ '~ .r ~ O Z+ .~ C%~ p C~ O G ~ ~ ° ~ ~ ^' ~ ~ ~ ~ ~ °~ ~ v • a i ~ ti N N U Q~ ~ O ~ ~ ; ~ ~ ~ ~ ~ ~.+ , H ~. 3 ~ b ~ > ~ 3 .~ 3 xi ~ ,-~ N M ~ • :r ~ ~" ~ . a °' fl ~ b . a CO ~ O U V w ~ ~ U ° ~ y y ~ •n ~ ~ y a~ °' w. ~ a .~ ~ o ~ ~ ~ o ~ 'N o : u N ~ ~ '" a~ b ~ " ~ ~ ~ ^c .~ o ~ ~ ~ ~ . r~ .~ v O '~ ~ ~ ~ °,' N ~ ° `" 8 •c = ° ° ,o ~ ~ ~ ~ ~ o y ~ ~ ~ ~ L CG "~ a ~ ~ ~ o ~ ~ O ~ v u p '~ H ~'' ~ O ~ ' " ~ _ ~ ~ ~ ~ 3 ~ v ~ •~ ~ ~, y , ~, v~ .~ p . ~ ~: ~ N C . b O , bA '-~ ~ ~ C y ,~ ~ 'C y N ' ~ + ~ .. ., ~ +~+ ~ . bA O ~ A >, ~ _ N _ ~"' ~ ~ ~ ~ ~ o ~ ~ ~ U w 3 ' b ~ y ~ " v O ~ ~" ~ U ~ ~ ~ U ~ •.-. ~ O ~ ~ y U ~ ' ,~ ~ ~ CL ~ ~ ~ ~ ~ .~ O ~"' ~ ~ ~ `~ ~ ~ ,L" ~ ~ ~ ~ ~ ~ b ~ ~ ~ ~ •y y ~ ~ ~ C~ Lr ~ i~.. ~." ~ ~ Li N ~ ~ U . 3 d ~ cd .fl ^~ ~ ~ p ~ ~ ~ ~ ~ ~ •~ U o ~ o U a~ ~ ~ ~, ~ ~ a~ o b a .., ~ ~ ~ , ~ z ~ •° ~ ~ ° . ° ~; .~ ~ ~, • a~ ~ ~ b ~ ~ ~ ma o • ~`~ . ~ ti U 0 .~ ,, t ~. ,. y v i ~r ~ o ~ ~ ~ ~ b U ~ ~ r~ o a. ~ ~' ~ ..d ~ ~-+ •~ c b v ~ o o `~ ~ • ~ p4 ~ ~ , ~' a, o •~ °' U ,~ ~ a~ ~ o U '" ~ ao ~ ~ 3 ~' ~ ~ ~ .. F" .. ~ o N ~, '+~ . ~ ~ ~ C~ ~ ai ~ ~ ~ 3 °~' ~ ~ o ~ ~' U U ~ ~ o ~+ o ° .~ .~ . '~ 0 0 ~ ~ •~ ~ O o o ~ ~ ~ ~ ~ N N ~ 00 rN ~ «i ~ U ~ ~ ~ U ~' O ~ b04 U ... ~ U ~ o b ~ ~ ~ ~ ,~ ~ `}' ~. 'c3 ~ a~ ~ ~ 4. 4. ~ *: U ..0 3 ~, a y ~ ~ i ~ ~ •~ ~ o ~ ~ ~ ~ ~ ~ ~ ~ ~ _ ' C/~ ~ U U Q ~ C/1 ~ '~ C/~ ~r c~ ~ b . C~ 4 W o °A ~ -~ o •~ p ~ ,~ ~ ,~"+ O U c~,~d ~i O ,~ +r ~ ~ ~ •~ ~ ~ ~ ~ C ~ •bq ~ c~ ~ ~ ~ ~ ~ ~ ~ ~ p ~ ~ ~ ,~ O bA ~ 4 'G ~ ~ ~ o 4~ v o ~ ~ ~ ~ ~ .., ~ ~ ~ .., r" •~ ~ ~' ~ ~ . ~ • ~ ~, on ~ a i ~ ~ ~ ' " ~ • y v~ A y ~ ,.O v s." a~ • "' ~ a~ . ~ L: •.. c~ O N ' G ~ N ~ .~ Q ~ ~ ~ O , ~ ~ .o ~ aq y U c~ ~ ° ~ F. ~ '~ x ~ ° ~ ~ d .~ ao '° ~ V ~° U a~i ~ •~ a~ ~ ~ ~ ~ .~ ss, •~ • ~ ° o . v U ~ ~ ~ v ...i ~ ~ N ~ U ~ ~ ~ ° ~ ° L". ~ ~ a~i ~+ Q, ~ ~ ~ ~ o S'•~ ~" '"" ..N.. • ~ ~ ,~ O ~ y ~"~ ~ ~i N ~i ~+ ~ ~ ~ 4~ ~i ~ O +~ ~ N ~, L~. ~' ~ y b~A b Or ~ .--~ v v a ~ O a ~ .••~ . w ~ U ~ Q ° ~ ~; ~ ~ a N • • C~ ~--~ r-+ ~ ~ U .--~ ~ ~ c~ O y ~ U N 4=. U ~ N ~ CJ ~ 'b ~ ~ N O N ~ ~ ~ ~ O O 4~ ~ .~ O~ ~ ~ ~ U O ~ '~ >, R a. ~ a a ..~ ~ ~ b ~ r" '~ ~, ~ .b ~ 4 ~ a y ~ i ~ ~ a o a i o ~ ~ ~ o >, o O ~ o ~ o ~ '~ ~ o ~ ~ ~ o ~ b ~ '~ o ~ ~ a~ o ~ '~ 0 3 ~ ~ o ~ ~ ~ U • . .r ~ o o ~ o ~' ~ ~ `~ ~ a ~+ U ~O v O N U ~ ~ p L; .-, N N O ~ ~ .. '¢, ~ ~ O 3 ~ o ~ i ~ ~ ~ ~ ~ ~ Q, ~ ~ ~ ~ U U > U a i ~ ~ ti O 'C7 ~ ~ ~ o ~' a~ ~ ~ ~ -d '~ Q" ~' R p ~ O ~ ~ +-+ . ~ Q a i y y > ~ U ~ . ~ 3 ~ , ~ N ~ ~ ~ U U .. W .~ ~ + • ~'' O" U O 0 ~ O O ~ A c~ ~ "'~ Ri 'C N ~ ~ Q U v ~ ~ U `N ~ ~ W ~ N ~ ~ ~ V ° U .~ ~ ° ~ .. ~. °: .° .~ ~ ~ ~ ~ ~ U A ' ~ . o ~ ~ ~ ~ ~ ~ Fy ~ U ~ ~ H '" o o ~ ~ ~ ~ ~ , ~ U ai U ~ O x U ~ ~ ~ c~ M .--i N 7 a Q • • ~ 'Zi N ~ ,v U W O ~ a N ~ N N .~ 0 0 °o~ oo°II ~--~ ~--~ M111111 ~ a~ o ?~ ~ ~ ~ Q . V ~ ~ L" ~ ~ a ~ 3 x , a~ ~ ~ H z z a~ O a a~ 0 ~, a 0 U .~ U U O a a3i 0 U a~ ir7 w ?: .~ a> U w c~ a~ ~ oi~ ,~ a o ~ ° ~° i .N ~ ~ ~ ~ ~, ~ ~'A o ~ U ' a i ~. ~ ~ ~. ~ o H H ~ a ~ O O O •--~ U ~ ~, 0 ~ ~ ~ U U v o ~ ~ ..., ~ •~ _~ • ~ ~ Q -~ ~ "., obi ~ V oio .~ 3 0 ~~ .~ d >, ~ .~ ~ U c X23 ,~ x o U ~ ~; a~ ~ !-~ ~ o ,x ~ ~ o ~ ,~ '~ H ~ ~ o '~ H ~° ~, ~_ ~ ~ v~ ~ w o ~_ U ~ ,~ a ~ c o. ~ y ~ N ,-~ d' M ~ U a~ +r ~, b a~ a~ N a~ 0 0 >, 0 a~ ~ a~ ~ ~ U vii O y ~ •~ ~ o .~ cC j 3 3 ~ ~ an ~, ~ ,.' o -~ ~ ~ ~ w o '~ ~+ U O .b ~ ~ U ~ a~ ~p H ~ ~ 0 ~ ~ .~ ~ Q U ~ ~ •~ ~ ~ ~ ~ U ~ O it O ~ emu. r~'i U a N 7 ¢' A a 3 W O zW Q 3 0 ~ `" `o ~ ~ ~ ~ ~ a~ ~ ~ ~ a ~ U ~ O 'C3 bA ..~ O O ti N bU ~ ~ .~ 0 N .~ a an ~ ~ ~ o U ~ O a ~ o ~ o o ~, ~ ~ .o ~ a~ U ~ ~ '" ~ O o ' '~" U ~~ + ~ ~ :: , v] . O . ~ ... C ,' ~ O am 'C "" tl. 3 ? ~ °' , ~ ~ ~ U ~ ~ a. ~ N O U O O ..r Qr ~ ~ 'O-+ O ~ O "" ~ U .~ O N ~ ~' 0 a~ o 4 ~ ~ o a , o i on ~ ~ ~ ~" U ~ ~ + O ~i C, • :7 N v a~ v 0 o~ .N .~ t~' 0 .~ .~ O N U 3 ~ ' ~ ~ ~ O 3 N ~ e ~ o a. ~ •.. c..~i 0 ~ cC U ~ o y ~ U ° a a°~ 0 ~ ~ ~ H .~ ti 0 a ~ ~ .~ ~ ~ 0 x U A, b ,~ v ~ ~ ~ ~, ~ d ~ x I ~ ° ,? a ~ o o ~ . --- ~ ~ °' o U U a .ti ,o ~ ~ ~ ~ ~, ~ d Q :~ ~ a ~ o U ~ ~ ,~ a ~ a~ ~ ~ AQ ~ O ~ ~ w ~ ~ ~ ,~ ~ ~ M ° ~ -d ~ .~ ~ U ~ p" o Ui o a ~ o ° o O `+~ ~ ~ ~ ~ ~ j ° .~ ~ o ~ U o ~ 3 '~ ~ ~ ~ ~ ~ 0 ~ ,o o W ~ •~ ~ o 0 ~ ~ '~' °°' b °; a~ c? ~ ~, ~ :~ a1 rn a\ 00 a, o, a, a\ N ~ v~ ~ vUi ~ ~ bA ~ ~ O O 3 N p ~ ~ vNi N O C." ~ O C ~ ~ v~ •~ a~ o o ~ ~ U t~. ~ U .~ ~ ~ 'b ~ b C], N bA N ~, U p ~+' c~.J Q !~ ~ Q ~ 3 U ~ ~ ~ 'C ~ ~ '~ ~ O ~ O O ~~ .. 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O ~ •~ ~ ~ ~ c~ L7 U 3 OV ~ r0+ ~ O c~ •~ ~ .~ ~ ~ ~ •~ 3 O ~ O O v~ O ~ ~ G1. ~ ~ ~ '" ~ O ~ .SC O 3 O ~ ~ N O ~ a, ~ o ~ a ~ ~, a o ... o ~ ~ ~ ~ ~ ~ a ~ ~ o ~ ~ ~ a~ ~ 3 ,~ ~ y ~. a~ O ~ 'O ,~ i., O ~ U ~ ~~ ~ ~. ~ N ~ O ~ •~ ~ X ~ ~~,, ~O ~ ~ O w ~ a~ ~ U ~ ~ '" ~ ~ •~ a~ ~ ~ ~ ° ~ ~ Cl. ,b . ~ ~ ~, ~ • ~ ~, ,~ ~ 3 ~ Q .~ 4.~ ~ ~ ~ O •N ~ ~ .~; .° O • ~ 4~ N N ~ U ~C~' _ Uy•~ 4r G) ~i~r N ~" ~ .~ ^' ~ ~; bA v~ y .a: ~" ai U ~ b '~ Rr ~ ^O ++ 0 O a~ o ~ a o o ~' a~ ~. N •''' V v vii O ~ ti C" ~ d w ~ U RS O ~ N 0 '~ o ° " ~ `~ o ~ o ~ ~ 3 a c ~ , ~ O N ~ O y ~ O~„ y N ~ O ~ ~ O .." ~ O N ~ O + .;; ~ O O U ~ ~+ ~ U O N O ~ N N ~ , ~ a ~ U ~ a i ~ ~ ~' °~ ~ ~ `~ o ~ b ~' . " a i ~., v i •~ ~ ~ ~ 3 ~ ~ ~ ~ o c a ' ~ ~ ' ~ ~;, o °a ~ ~ q b ~ 'N U ~ L: ~ y. ~0+ > O ti ~ 3 ~ ~ o °' ,~ ~ ~ •~ i U ° ~ y ~ o ~ ~ a~ °~ ~ ~ cd ~ ~., 4a ti . ~ • ~ ~ ~ ~ , ^' 3 ~ p y ', O ~"~ cCt ~ ~ ~ ~ ~ •~ ~ 3 3 ~ ~ 0 ~ >, ~ o ~ " ~ ~ ' 3 ° o ~ i ~, a ~ ~ ~ ~ :~ ~ U v W ~ c~ .~ fx d -d . 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U N ~ ~ "" " N ~ .'_"- ..r 3 ~ ~ ~ O o O ~ ~ ~ ~ C~ C~ ~-+ cd b U O .S" ~ ~' V ~--~ RS U ~ ~ ~ 3 ° ¢' o ~ ~ w a~ ~ U ^~ ° 3 ~ a' 3 • Q bA ~'' .N ~ ~ 'b ~ ~ ~ ~ U a~ a ~ ~ ~ H ~ a H U O N H N a Ny 7 OL 3 Q a 3 O 0 U W ~ b 00 ~ o ~ ~ ~ O 3 ~ vi a ~ ~ ~ ~ .b o U ~ ~ O 'b NN bA • ~ ~ ~ ~ O ~ t-~ ~ ~ ~ U ~ y ~ i.~ N ~ U ~ ~' N O ~'' ~ O O y •~ O Q •~ ~ °~' ~ 0 3 ~ .~ ~ ~ O ~ ay ' ~ y ~ U N ~ ~O N •~ ~ ~ ~ Q O ~ ~ . ~ o ~ c •~ ~ ~ .b ~ 3 ... ~ ~ y ~ , ~ aoi ~ ~ i °' ~ '~ ran ~ y ~ . 'L3 ~ • ~ ~ ~ ~ ~ ~ U •O ~ U ~ s.. L". «~ > ~ ~ ~ bA O ti U ~ ~ ~ ~ ~ ~ N .~ .~ b +.. 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O .~..:' ~ U ~ ~ ~ y ~ ~ O '~ Q ~ y N ~ U O Ci, s.. ~ ~ O O •..~ , ~ ~ ~ U O ,~ ~ ~ ~ ~ ~ ~ O ~ ~1~~I ..~ ~ ~ 3 a~ ~ ~ ~ ~.. . ~ ~ o -~ > a '~ ~ on .a ~ ~ ~ ~ 4" ~ o ~ a~ L" ~ 3 > s. ~ 3 ~ ~ ~ a, a N a N 7 7 Q 0 3 0 U zW Q ~ cd ~ b o ~ o . ~; ~ ~, ... 0 3 o ° ~ o a ~ >, ~ `'`!'~ . ~ N ~ °o w ~ c -cs N ~ ~ i .~ Ts 4" O Vj ~ ~ , ~ ~ :~ O ~ ~, +-' ~ ~ ~+ '~' ~ o 3 ~ ~ ~ o o a~i ~ ~ ~' o ~ Q x ~ ~ ~ ° ~ ~ U o w o ~ M ~ o ~ Q~ ~ p ~ ~ ~ ~ O ~ CSI ,'~.~ ~ Q~ n ~ '~ ~ ~ V] o ~ N ~ ~ bq o ~ ~ ~ 3 N ~~ O ~ ~ ~ ~ ~ O ~ ~ F., , d .--. N a ~ • ~ ~ ~ ~, 0 -cy O [-.r w ~ ~"' Q «Y ~ U (~+ .~ ~ ~ N ,p z M ~ N b o U ~ ~ ~ ~ ' ~' ~ ~ _~ •ti O V 4"" O H ~ :~ C N 0 O N ~, ~, O .~ 4-r ti .., c~ b .~ y N a~ b .~ a~ U .~ 4-+ 0 ~. 0 U Q ap 0 x w Fr O .~ 'L7 O U 3 N ~c~+ /-r O .~ .~ N O U N .., 3 a~ a~i ~: a~ b4 Li .N 3 a~ on .b O x b 0 rx !-. .yi O O bA 3 'C3 0 ~3 bA .~ .~ U 3 .~ "Cf .--~ .-~ ... 0 .-. .~ w E"~ vi an U '~ Q1 .b N O U O .~ L." ~, w° 0 0 ~~++ T'i ~~ ;1 0 ~ ~ b ~ ~ s.+ b w .ti ~ ,~ ~ o 0 ~ O ~ U ~ .~ ,^3 .. a u, ~ 3 ~ ~ ~ ~~ o ~~ .., ~ .~ ~ ~~ a a o ~ U ~ sue.., y N cC ~ ~ ~ H U ~ ~ 0 y Q ~ ~ O p L: U ~ o •~ ° N a~i ~ .~ :~ b >, ~ cd 3 '~ ~~~ y~ ca „~ ~Nz ~3 ~ N H O ~.: ... L: 3 ai ~ ~ •; o b ~ o ~ ~ ~ ~ ~ 3 ~ ~ ~ ~ O O •~ o ~~ ~ ~U ~ U 4° ~ o o ~~ U '~ ~, o o ° O ~ ~ ~ ~ '~ ~ ~ N 0 U a. ~ p, b ~ .~ b ~ ~ ~ ti O ti ~ ~ ., o ~; ~aa . ,.., ice' ~ ° U bA .~ .~ .O .~ w ~; .S_," A a~ 0 ti ~. O ..r .~ cd ~: H ~.." bD .~ N a b N N rn a N a a 0 U W 'C ~= bA ~ b ~ N .a ~ N ~ C~. ~ ~' ~ 3 ~ b ~ ao ~ ~ ~ U ~ a~ .~ ~ 'C7 ~', ~ ~ ~ ~ O ~ ~ ~ ~ O ~ ~ U ~ ~ ~ ~ • ~ ~ ~ bA ~ ~ O 4? x ~ ' ... ~ ~~.+ ~ .~ ~ "" ~, ~ ~ ~ ~,,, O O y ~ ~ ~ w ~ ~ ~ ~ • ~ ~ ~3 ~ ~ U ti ~ ~ ~ ~~ W ~ ~ ~ ~ o • ~ ~ ~ ~ N ~ a~ O w ~ ; ~ o ~ ~ .~ ~ ~ ~ ~ ~ ~ •~ o ~ .~ a o ~ 3 a~ ~ ~, ~ ~ 0 b . .° Q o ,~ .b ~ o U ~ ~ O U ~ ~ o ~ ~ a ~ ~ ~' ~ ~ on ~ ~ O ~, -d ^L3 k E~ ~° ~'"' ~ ~ a ti 0 ~3 ~. ~; 0 0 .~ .., 0 '~C d a~ a~ 4--I O ~. a~ 0 .~ .~ 0 U b~U .~ 0 U ~..i 0 0 ~: .~ N N U N a~ U O ~: ~; H ~, 3 ~ ~ O ~ O ~ ~ ~ o +~' p„ ~ `~ ~ a, a ~ 3 ~~ ~ ~' ^~ .~ ~ ~' O o ~ ~ ~' o ~ .~ w ,ao U ~, ~s 0 d ~ 0 W 0 o a~ U -d o o ~ ~ .~ ~ ~ ~ U o •~ ~ ~ vA a bA .,, ~. >, O '~ 0 on a U :~ i], O .~ O O ~3 O O w 0 x 0 .~ .~ 0 .~ iti 0 w ti O bn .~ Q O 0 a~ ~~ w on -d d b4 A .~ 0 U b C a~ b a~ .~ .~ b 0 .~ k 0 i-i o ~ ~" ~ A 0 U vi 00 N N ti 7 OD ca 0. 3 9~ z 0 w N .;.; N O y ... O .., ... cd O" W 4-~ O '~ v~ Q O • O U ~ O 3 b ~ ~ o _ ~ ~., .,, ~ O U ~ N ~ 'fin O b4 '~ 7-+ ~ '~" V ~ ~ C". ~ ~ ~ Vf Lr O ~ S'i ~i .~ y„ i V t--+ ~ ~ ~ 'SC ~, ~ on . ~ ~ a ~= o,o o ~ ~ ~ ~ N ~ 0 3 ~' ~ ~ ~ ~ o ~ ti .L," ~ .b ~ ~. O Qj a ~ ~ '~ a~ c~ 3 ~ ~, .si ~.," 3 o '" a~ 0 >, ~ ~ ~ o o ~ z ~ ~ cn b ~ Q. w ~ , ~ ~° 0 4 ~ ~ ~ , ~ o an ~ ~' ~ '~ o , ~ p, ~ ~ i ~ on o ~+ .., ~ '~ ~ .., -. ~ ~, °' ~ ~ ~ ago o~n a~ b ~ ~'' ~ ~ an ~ `~ O ~ ~ '~ ~ O ~ b b ~ .o ~ ~ . .b ~ 'c3 ~ o v, ~ ~ U on ~ ~ d v~ Q' f r ~" ~ .. C .~ ~., .~ • f~ • • • • f"'+ O O O L~ bn 0 0 . f~,' U .~ '~ b O ~. ti O U L." on 0 .~ w O U 0 .~ .~ a~ O w 3 ~3 0 cC L.i ... a'~i 3 0 N ~' U a~i 0 M • 0 a~ ~ ~ a o a~ ~ ~' Q ~ U ~ ~ .~ O O O 'b O W W ~ bA ... y T3 b V1 it O ti .., N C ~ ~ ~ ~~ ~ 3 0 0 ~ ~ ~ ~ •~ o o N ~ c~ ~ 0 0 ~ ~ a~ ~ b d ~ M • `~.! r~ r • N oA d z Q 'z 0 0 U w v z z w L 'L3 O bA ~ .b • ~ ~ . O ~ ~ Up ~ ti ~ N ~ ~ ~ r + Lr" ~ ~ ~ ~ N :~ ~ ~~ C~ ~ ~ O ~"' a 3 ~ ~ ~ • 3 y ~ o ~ o ,~ a . ~ ~ U j ~ ~ c , ~ • .~ ~ • ,~ 3 ~ ~ ~ ~ ~~ .~ ~ ~ 3 ~ ° y • ~ i °~' . o v o ~ N ~ 3 . ~ V a~ ~ ~~ ~ L ~ 0 ~ c~ ~ ~ c~ ;' ~' ¢ ~ V ~ , • O , ~ ~] O 0 ~ ~ N o ~ ~ ~ ~ ~~ .~ ~ ~ ~ o ~ ' tom.., ;y b ~ vi ~ , N O ~ ,~ -d ~ ~ ~ 'n U " ~' c~ ~ ~ ~ ~ U U f3 ^ ~ ~ . £i C3 ~ L"i ~+ .r C~ ~ ~ W y . U ~ ~ ~ cC O N 3 - .b ~" N N b CS ~ O O ~ ' A + b O _y o ~ , ~ ~ c ~ H a~ H ~ ~ ~ y a~ ~ ~ bA w '~ v~ ~ N ~ ~ ~ A ~ '~' o ~ ~ . .~ H~ H H ~ .O ~ ... ~ ... N Q. ~ ~ O ~ O . ~ ~ • U ~ cd ~ O ~ t, O ~ ~ '3 '~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ,_ 3 ~ o ~ ~ U ~ O M .~ O ~ ~ ~ ~ 0 0 U ¢i ~ ~ ~ O ~ j ~' ~ • ~ .~ 3 ~ ti C N ~ ~ .~ c, o v~ 'b ~ ~ ~ ~ U ~ •~ i ~ ~ _ ~ ~ ~ ~ '~ a ~ ~ ~ C/~ U .~ ~ .,G ~ ~ ~ O ~ a ~' °~' ~ ~ ~ ~ ~' Q ~"" ~+ ¢' U i p ~ ~ ~ p v i .--~ .~ ~ ~ ~ 'O O ~ ^ ~ ~ b ~ ~ ~ N N ~ ~ O ~ ~ ~ °~ . ~ ~ ~ ~ ~ °? .a ~ ~ O ~ a~ a a v •O b ~ •O .~ `~ ~ O w y ~ ~~ 'D N O +r ~ 0 0 U ~ ~ ~ • ~ bQ 'C ¢. O • ~ ~r~+ N C~ ~ N .~ ~+ p ~ ~~ O N O ~ ~ ~ • ~ •O ~ ~ ~ ~ h y ~ ~ ~ CA a~ N O y ~ ~ ti ~ c~d U U > c~ ' c~ O y U ~ ~ y ~ ~ ~ o a~ ~ ~ ~ a ... a~ E~ F~ ~ vi `. Q F-~ a 0 x N M n a a N OD 7 a 3 9~ Z 0 U w U ... ~-. .'-'-~ w 0 ~° ~ ~ ~~y O U a~ ~ ~ o ~ ~ ~ o ~ ~ o ~ 0 .~ H W 04 0 +~.' U y ~ ~ ~ ~ o ~ U ~ ~ ~+ ~ ~ o w ~ a~ Q 0 0 ~ ~ o ~ ~ ~ ~ ~' Q ~ ~ ~ "'~ .~ ~+ O O .~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ a~i o N b ~ a a~i ti 0 ti .~ h Ri ' ,1." -d ~ o ~ o ..„ ~ ~ ~ ~..~ 3 ~ Q! '"' U ~ ~ a > o w~ ~ L.i C~ -~s a. ~ on w ~ ,. .. ~, b ~ o '~, .c 3 ~ ~ ~ ~ °~ ~~ ~ N O o .~ -~ a ~ ~° z~.~ o a~ ~ ¢, ~ ~ bn ~ ~ ~ ° . >, o ~ U ~ Q -a ~ a~ 'v ,~ ~ ~' a, a -o ~ b ~ ,~ a~ ~ ~ a . `*" ~ ~ ~ ... ~ . ~ ~ U a W " ~ a on cF " ~ ~ ~ O ~ y ~ i~' ~ r ~ N f". ' ~ +-' ~. 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"'' E~ ~ ~ 3 ~ d ~' H ~ o ~ Q d ~ ~ o .~ o o a~ ~ •~ ~ ~ U y.., -. ~ " ~ N d ~ C ~~ b , ~ ~ ~ ~ ~ ~ ~ O ~ ~ ~ ~ N ~ ue ~ s ., O ~ ~ ~ ~ •~ . U ~ ~ .~ ~ v~ ~ cd O O O ~ ~ ~ ~ .~ o .~ a~ > 3 an ~ ..-. ~ ~ 'O ~ ~ ~ ~ .~ o ~ ~ b U ~ t'~., . c+C ~ b ~ ~ ~ O o ~ ~ j ~ ~ ~-+ ~ ~ i ~ ~ C ~ ~ ~ ~ ~ v N „p , ~ ~ cC ... > «i O ~ ~ N O ~ ~ ~ .~ U ~ ~ := ~ O b -. ~ ~ r~+ ..~ O ~ ,~ v~ , ~ ~ U ~ ~ ~ ~ ~ a, ~ on >, ~ 3 ~ o .. ~ ~ ,~ c~ ~ ~~ ~ ,. ~ ~ o ~ b ~ o on ~ ..~ [~ . v~ ~ a ~ ~ ~ ,~ 0 3 O ~ ~ ~ ~ v O ~ ...~ .t: ~ ~ ¢ te V~ ~ • • • ~ ~ , , a . M N a 0 W 1 A-090997-1 ACTION NO. ITEM NUMBER E ` AT A REGULAR MEETING OF THE BOARD OF SUPERVI5ORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER 1~~.i~IG TE: September 9, 1997 ~.~~~, : Request to appropriate monies for the purchase of a new fire truck for the Read Mountain Fire Department C~.~.I~~~~ ' S COM1y~NTS: Q During the spring of 1997, the Town of Vinton shared in the cost of a new Pierce pumper and paid the County $125,087.87 which represented 50% of the purchase price of said truck. The Department of Fire and Rescue Appazatus Replacement Committee has recommended replacing the 1980 American LaFrance pumper currently stationed at the Read Mountain Fire Station. We have discussed this matter with Botetourt County and they have agreed to pay 5096 of the cost of the new truck or $130,219.50. The truck is being ordered utilizing the County's standard specifications and under the multi-yeaz purchase agreement with Pierce. The table below outlines the funding source for the purchase of the new truck: Payment from Vinton for share of their truck - $125,087.87 Agreement from Botetourt for their share of Read Mountain truck - 130,219.50 Contribution from the operating budget of the Roanoke County Department of Fire and Rescue 5,131.63 Total Purchase Price for Read Mountain Truck $260,439.00 ~,'$CAL IlIZFACT: The $255,307.37 appropriation requested has already been received and/or promised to the County of Roanoke from the Town of Vinton and Botetourt County as outlined above. The $5,131.63 difference in purchase price will be absorbed in the budget of the County's Department of Fire and Rescue. No new appropriation of County dollars is requested. ~-/ Staff recommends appropriation of the $255,307.37 for the purchase of the fire truck for the Read Mountain Fire Station. Respectfully submitted, ~~ ~~a ~~ r ~z~~ ~~~~~~-~, Richard E. Burch Chief of Fire and Rescue ACTION E-1 Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File Richard Diane D. John M. VOTE ACTION Motion by: Bob L. Johnson to approve a~oropriation of Eddy 5255,307.35 for purchase of Harrison fire truck Johnson __ Minnix Nickens E. Burch, Chief of Fire & Hyatt, Director, Finance Chambliss, Jr., Assistant Approved by, Elmer C. Hodge County Administrator Rescue VOTE No Yes Absent ~_ -~ ~._ ~L_ _~ County Administrator a~~ W.G. LOOPE, Chairman Botetourt County E.O. SHIFLETT, Vice-Chairman R.E. LAYMAN, JR. BONNIE B. MAYO Boar o Supervisors WANDA C. WINGO July 2, 1997 ~e-c.et.t~c~' 7 - -I - 4 ~j Elmer C. Hodge P.O. Box 29800 5404 Bernard Drive Roanoke, Virginia 24018-0798 Dear Elmer, GERALD A. BURGESS COUNTY ADMINISTRATOR PHONE (540) 473.8723 FAX (540) 473-8207 1 WEST MAIN STREET-BOX 1 FINCASTLE, VIRGINIA 24090 Thanks for your letter of June 24, 1997 updating the costs for the new fire truck at Read Mountain. We will, of course, continue to pay 50 percent of the cost, or $130,219.50. Please let me know when the payment is needed. With best regards, I am. Sincerely, Gerald A. Burgess County Administrator Enclosure cc: Bill Loope Wendy Wingo Ned McElwaine Chief Adam Fleming ~ I I .~.~ I ' N .~ N =O ~ Z i O O l!1 N r ~ x U i ~ i ~ H i O i i •r°I U -r1 a c 4J <r ~ ~ f-1 fCl ¢ ~ ~ N z o N J ~ 3 ° z E ~ F rn Z 0 - . ~ ~ ~ o z M o o O E.. I ~ _.,..._ . N _ T,..__.. ,._., -, a-.. r ~ ~/~ ~a / ; V / ~ - 00?~ --z~ - -Z _, O v , ~~ _=. w ~a in ' fV " a-, 0 - Z n ,~x..~ ~ a . J N - _ ' - ~ C1 01 }'` -~ O °•M N _ "~ N ~ r'. r < t11 ~o h .. - O 1 O a : .< \ ~ z z : ,, ~~ F ~ • ~ - Z ~ ~ . ~ C ~ ~ Z . ".. - 7 ~ C w -.:-~ :.N ~'+ '~ - `_;; . , •~ W b z -~ c~ N E~ '= ~ - ~ Z ¢ ~o . _: ,. E Z ~' ~ ~ O z -~ o p _ i ~ o ?, rtt o ~r . •~ ~ O ON F'+ ~ _ ~ 3 o, cd 4-! N 'J N a..i frl O - ;•: u a ~ a . x N.,. W .¢ ~ ~ w • _., ~ a p ¢ It -- ar oo _ ~ ~- i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 9, 1997 RESOLUTION 090997-2 PURSUANT TO SECTION 15.1-238(E) OF THE CODE OF VIRGINIA, 1950, AS AMENDED, AUTHORIZING THE ACQUISITION OF AN EASEMENT THROUGH A PARCEL OF LAND OWNED BY CAROLYN L. JARVIS AND LLOYD M. RUSS FOR THE WATER TRANSMISSION LINE PROJECT Following a public hearing of the Board of Supervisors of Roanoke County on Tuesday, September 9, 1997, at 3:00 p.m., after due notice to the public, this Board makes the following findings of fact and adopted the following resolution: BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Water Transmission Line Project has been approved to provide a source of water for the citizens of Roanoke County. 2. That the project is necessary for the general health, safety and welfare of the public, and specifically will provide along-term water source in Roanoke County. 3. That acquisition of an interest in a certain parcel of land, described below, is necessary for construction of water transmission lines from the Roanoke County Water Treatment Plant to north Roanoke County. 4. In order to complete this Project, the County needs to acquire an interest in the property described below: (a) OWNER: Carolyn L. Jarvis and Lloyd M. Russ PROPERTY DESCRIPTION: Parcel of land located at the northwest corner of Wildwood Road and Sawmill Branch Road, Salem, Virginia (Roanoke County Tax Map No. 35.03-02-61) See attached plat identified as "EXHIBIT A" showing water easement to be acquired from Carolyn L. Jarvis and Lloyd M. Russ. 5. That the fair market value of the interest in the property to be taken and damages to the residue of such property, if any, is as follows: PROPERTY OWNER FAIR MARKET VALUE AND DAMAGES. IF ANY Carolyn L. Jarvis and Lloyd M. Russ $ 218.00 6. That the landowners have been offered the amount listed in paragraph 5 above for an interest in their property and that this offer was refused by the landowners. Therefore, the only feasible way of acquiring the land described above is by condemnation. 7. That it is necessary for the County to immediately enter upon and take possession of the properties described above and commence construction of such water transmission lines and any other appurtenances to the water supply system in order to more adequately serve the needs of the citizens of Roanoke County and to institute and conduct appropriate condemnation proceedings as to the above-described property as provided by law and by this resolution the County hereby states its intent to do so. 8. That pursuant to the provisions of Section 15.1-238(E) of the Code of Virginia, 1950, as amended, the Board finds that it is necessary to be vested with those powers granted the Commonwealth Transportation Commissioner pursuant to Sections 33.1-119 through 33.1-129, both inclusive, in order to enter upon the property to be 2 condemned prior to or during the condemnation proceeding for the construction of water transmission lines and any other appurtenances to the water supply system as described above. 9. That the Roanoke County Board of Supervisors hereby condemn the interest in the properties shown on the Exhibit attached hereto and made a part of this resolution and authorize the County Administrator and the County Attorney to sign all papers and documents necessary to this end on behalf of the County. 10. That the Roanoke County Board of Supervisors shall in accordance with Section 15.1-238(F) of the 1950 Code of Virginia, as amended, be vested with those powers granted to the Commonwealth Transportation Commissioner pursuant to Section 33.1-119 through 33.1-129, both inclusive, in order to enter upon and take the condemned property prior to or during the condemnation proceeding so that the construction and maintenance of the water transmission lines as described above may be commenced immediately the Board of Supervisors shall perform the duties and functions required of the Commonwealth Transportation Commissioner in such statutes. 11. That notice of this condemnation setting forth the compensation offered shall be sent by certified mail to the landowners as described above on or before September 23, 1997. 12. That the law firm of Martin, Hopkins & Lemon, P.C. shall be the duly authorized agent and attorney for the County for the purpose of instituting condemnation proceedings and the handling of the acquisition of these properties for the County. 3 Supervisor Johnson moved to adopt the resolution as con-ected. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: Brenda J. Holt n, Deputy Clerk Roanoke County Board of Supervisors cc: File William B. Hopkins, Jr., Counsel for Roanoke County Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 4 F-~ REPORT TO ROANOKE COUNTY BOARD OF SUPERVISORS REGARDING CONDEMNATION OF CERTAIN PROPERTIES AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: SEPTEMBER 9, 1997 AGENDA ITEM: RESOLUTION PURSUANT TO SECTION 15.1-238(E) OF THE CODE OF VIRGINIA, 1950, AS AMENDED, AUTHORIZING THE ACQUISITION OF AN EASEMENT THROUGH A PARCEL OF LAND OWNED BY CAROLYN L. JARVIS AND LLOYD M. RUSS FOR THE WATER TRANSMISSION LINE PROJECT BACKGROUND• As part of the Water Transmission Line Project, a number of properties have been previously acquired. The County has been unable to reach an agreement with the following landowner: Carolyn L. Jarvis and Lloyd M. Russ. SUMMARY OF INFORMATION: The subject property is necessary for the Water Transmission Line Project in order to construct water transmission lines from the Roanoke County Water Treatment Plant to various parts of the County. This parcel of land is owned by the persons described above and is more particularly described as follows: (a) OWNER: Carolyn L. Jarvis and Lloyd M. Russ; PROPERTY DESCRIPTION: Parcel of land located at the northwest corner of Wildwood Road and Sawmill Branch Road, Salem, Virginia 24153 (Roanoke County Tax Map No. 35.03-02-61) See attached plat identified as "EXHIBIT A" showing water easement to be acquired from Carolyn L. Jarvis and Lloyd M. Russ. In an effort to reach a settlement with Carolyn L. Jarvis and Lloyd M. Russ, a written offer of $218.00 was extended to Ms. ., ~-1 Jarvis and Mr. Russ which was based on an appraisal by Earl G. Robertson as described below. The parties will not accept the offer. Accordingly, it is necessary at this time to go forward with eminent domain proceedings and to gain immediate right of entry for commencement of Project construction as previously directed by the Board. The County obtained an independent appraisal of the estimated fair market value and damages to the residue for the proposed acquisition of the Carolyn L. Jarvis and Lloyd M. Russ property from Earl G. Robertson, MAI, SRA, of Commonwealth Appraisal Company. Mr. Robertson determined that the estimated market value and damages to the residue of the proposed acquisition is $218.00. The proposed permanent easement is 1,745 square feet in area. Mr. Robertson valued the permanent easement at $218.00; and found no damages to the residue. The total estimated value of the taking, therefore, is $218.00. FISCAL IMPACT' Funds are available from the Water Transmission Line Project to pay the appraised value of the interest in this properties. ALTERNATIVES' 1. Adopt a resolution authorizing the acquisition of and immediate right of entry to the subject properties identified above by eminent domain proceedings. 2 F-I 2. Solicit a counter-offer from Ms. Jarvis and Mr. Russ. RECOMMENDATIONS: Counsel recommends that the Board adopt a resolution pursuant to Section 15.1-238(E) of the Code of Virginia, 1950, as amended, and authorize the County Administrator, the County Attorney and Martin, Hopkins and Lemon, P.C. to take such steps as may be necessary to acquire the property, together with all rights incident thereto, by eminent domain proceedings. Submitted by Willi B. Hop { ns, r. Counsel for Roanoke ounty 3 e~~ ~~~ Qy= ~~ ~2 s 2~~~ 02~ gad ~ 'AVEMENT PROPERTY OF r CAROi.YN L JARVIS k U_OYD ~l. RU55 '~ TAX No. 35.03-02-61 r D.B. 1469, PG. 739 ~ r ~ NEW WATERLINE z a EASEMENT p = ''~ '~ 1,745 SD. FT. 4 PROPERTY OF I ~, t ' o N d v BENSON do PEGGY Jr CL~OK ~ ' c~ BOUNDED BY CORNERS TAX No. 35.03-0262 ( ~ 1 THRU 6 TO 1 ~ PROPERTY UNE ® NEW WATER UNE ESAI'T. ® NEW TEMP. CONST. ESU7. -x- ~IJCE ~, UnuTY POLE '~~ :L z~ ~, ~~~ ~~o W ~o ~~o a Z O ~~ i ai ~ \ ~ s pp ~ ~ ~~ ~ PIN ~ _ ~., O L ,r m ~ ;•' TlE OfvLY ~- i ,. }'Rp P~ I, F / N 87'3801' W OwpO~ ,~ 6~9 ~ 88.79' W~L SEG•~ ~'~ ~ ~ ~~' r EDGE OF PAV'r_MENT v P• fit. i i ~ 1~ ~~ ~~ '' i l N07E~` 1. TH/S PLAT lS BASED ON A TITLE REP014T PREPARED BY ~tIARTIN, LEA/ON ct HOPKINS, A77214NEY5 AT LAW, LT1C f1LE.• X96-2141, FAR IHE COUNTY OF ROANOKE UTILITY DEPARTrIlENT. Z. ~4lEIE3 AND B01'JNOS DESCRIPnQNS SHOftiN HEREON REPRESFJ/T A CA4lPOS1TE OAF DEFD~ PLATS CALCULATED INFARA/AnON AND f1ELD nES TO PROPERTY BAUNDARIES Tn LOCATE THE POSITION OF THE EASEMENT IN RELAnON T17 7NE BOUNDARIES: IN/S SLIRVE'Y DAES NOT REFLECT A CAtilPLE7F AND ACCURATE BOi(/NDARY SUR-~Y Ar INE SUB,,~CT PRAAER11E5: 'TH OF EASEMENT PLAT FOR yr,P COUNTY OF_ROANOKE ~~~~ '~'' ~~~ SHOWING A NEW WATERLINE EASEMENT BEING CONVEYED BY CAROLYN L JARVIS ~ LLOYD Apt. RUSS CATAMSA MApSTER/AL DISTRICT ROANGYCE COUNTY, VIRGIN/A IK B. WE1,L., III ~ Na 1335 ~ J~~ 9 7 >' TAX N0. J5.03-OZ-61 SCALE: 1 "= 50 N.B. DRAN/N APR TPP&S T' P' P~~ ~ SON CALC. JPR (r ENGINEERS ele ~,..~ DATE: JUNE 3. 1997 HK'D DAP S:JRVeYORS Post OlLce Baz 3G p_ 46898 CLOSED: JPR P'LANNCRS sa>.m, ~. 24169 92-1078 W.O. A F-1 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 9, 1997 RESOLUTION PURSUANT TO SECTION 15.1-238 (E) OF THE CODE OF VIRGINIA, 1950, AS AMENDED, AUTHORIZING THE ACQUISITION OF AN EASEMENT THROUGH A PARCEL OF LAND OWNED BY CAROLYN L. JARVIS AND LLOYD M. RUSS FOR THE WATER TRANSMISSION LINE PROJECT Following a public hearing of the Board of Supervisors of Roanoke County on Tuesday, September 9, 1997, at 3:00 p.m., after due notice to the public, this Board makes the following findings of fact and adopted the following resolution: BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Water Transmission Line Project has been approved to provide a source of water for the citizens of Roanoke County. 2. That the project is necessary for the general health, safety and welfare of the public, and specifically will provide a long-term water source in Roanoke County. 3. That acquisition of an interest in a certain parcel of land, described below, is necessary for construction of water transmission lines from the Roanoke County Water Treatment Plant to southwest Roanoke County. 4. In order to complete this Project, the County needs to acquire an interest in the property described below: (a) OWNER: Carolyn L. Jarvis and Lloyd M. Russ PROPERTY DESCRIPTION: Parcel of land located at the northwest corner of Wildwood Road and Sawmill Branch Road, Salem, Virginia (Roanoke County Tax Map No. 35.03- 02-61) F-1 See attached plat identified as "EXHIBIT A" showing water easement to be acquired from Carolyn L. Jarvis and Lloyd M. Russ. 5. That the fair market value of the interest in the property to be taken and damages to the residue of such property, if any, is as follows: PROPERTY OWNER FAIR MARKET VALUE AND DAMAGES, IF ANY Carolyn L. Jarvis and Lloyd M. Russ $ 218.00 6. That each of the landowners has been offered the amount listed in paragraph 5 above for an interest in their property and that each offer was refused by the landowners. Therefore, the only feasible way of acquiring the land described above is by condemnation. 7. That it is necessary for the County to immediately enter upon and take possession of the properties described above and commence construction of such water transmission lines and any other appurtenances to the water supply system in order to more adequately serve the needs of the citizens of Roanoke County and to institute and conduct appropriate condemnation proceedings as to the above-described property as provided by law and by this resolution the County hereby states its intent to do so. 8. That pursuant to the provisions of Section 15.1-238(E) of the Code of Virginia, 1950, as amended, the Board finds that it is necessary to be vested with those powers granted the Commonwealth Transportation Commissioner pursuant to Sections 33.1-119 through 33.1-129, both inclusive, in order to enter upon the property to be 2 F- condemned prior to or during the condemnation proceeding for the construction of water transmission lines and any other appurtenances to the water supply system as described above. 9. That the Roanoke County Board of Supervisors hereby condemn the interest in the properties shown on the Exhibit attached hereto and made a part of this resolution and authorize the County Administrator and the County Attorney to sign all papers and documents necessary to this end on behalf of the County. 10. That the Roanoke County Board of Supervisors shall in accordance with Section 15.1-238(E) of the 1950 Code of Virginia, as amended, be vested with those powers granted to the Commonwealth Transportation Commissioner pursuant to Section 33.1-119 through 33.1-129, both inclusive, in order to enter upon and take the condemned property prior to or during the condemnation proceeding so that the construction and maintenance of the water transmission lines as described above may be commenced immediately the Board of Supervisors shall perform the duties and functions required of the Commonwealth Transportation Commissioner in such statutes. 11. That notice of this condemnation setting forth the compensation offered shall be sent by certified mail to the landowners as described above on or before September 23, 1997. 12. That the law firm of Martin, Hopkins & Lemon, P.C. shall be the duly authorized agent and attorney for the County for the purpose of instituting condemnation proceedings and the handling of the acquisition of these properties for the County. 3 ACTION # ITEM NUMBER -.~ "` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGII~TIA HELD AT THE ROANOKE COUNTY ADMII~TISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: First Reading of Ordinance for Authorization to Vacate a Portion of an Existing 20-Foot Sewer Line Easement. The Sewer Line Easement in Question is Located across Tax Parcel No. 27.11-4-55 COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval BACKGROUND: As construction drawings were being prepared for replacement of the Carvins Creek Interceptor, it was discovered that a rock wall and wood deck encroached on the existing sewer easement. In lieu of removing the structures the owners of the property requested that the sewer line and easement be relocated and agreed to pay $2,175.98 for the additional costs related to changing the location. SiJNIMARY OF INFORMATION: The sewer line has since been replaced and a new easement has been obtained and recorded in D.B. 1532 pg. 1336. The property owners are now requesting that a portion of the original easement as recorded in P.B. 4, pg. 37 be vacated as shown on the attached plat prepared by Lumsden Associates dated 23 February 1996. This vacation will allow the subject property to be free of physical encumbrances over the sewer line FISCAL IMPACT: There is no fiscal impact for Roanoke County as the property owners have paid $2,175.98 for the relocation of the sewer line and easement. STAFF RECOMMENDATION: Staff recommends that the referenced easement be vacated as it is no longer a benefit to Roanoke County. The sewer line that was located in the original easement has since been abandoned. SUBMITTED BY: Gary Robertsc~i, P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied ( ) Received ( ) Referred to VOTE No Yes Abs Eddy Harrison Johnson Minnix _ _ _ Nickens ' ~ I N ~ O ~ z ,,,~ /~ o ai 1 U v N Z 0 0 - ~~+ s~ ~ ~ w ~ ~ an LOT 3, BLOCK 4 SECTION No. 2 "HOLLINS GARDENS" P.B. 4, PC. 37 EX. FRAME SFIED D 1 ~ EX. 30' MINIMUM ~ ~~ BUILDING LINE EX. BRICK & ~ FRAME DWELLING i ~i ~ ~ -- _ ~ TAX X27.00-1-2 PROPERTY OF 6 HOLLINS COLLEGE CORPORATION D.B. 831, PG. 519 ~U';P~~ ~Al ~\ l E I i~•3a ~1 N 69 TAX //27.11-4-55 PROPERTY OF ~ JIMMIE R. HOllOANDSWORTH & ~ DOROTHY P. HOLLANDSWORTH ~ D.B. 1478, PG. 1794 I ~~~ OLD DEED EX. ROCK WALL ~ LINE EX. WOOD DECK ~+~ EX. 20' SANITARY SEWER - ~1 EASEMENT (P.B. 4, PG. 37) ~ (TO BE VACATED) ~~ EX. BRICK WALL '~ CENTERLINE EXISTING CARVINS CREEK ~~ ~~%~ EX. 10' X 10' GUY - ANCHOR EASEMENT (P.B. 4, PG. 37) / '~ w,~~~ ,-. _-- _-- -129.12 l~ 5 81'37'12" W C-1 = -- I T EX. CU$TREETUTTER c-1 pEyTON STREE,2) _ _ _ A= 2'17'37" 50' R~ ~ R= 250.00 T= 5.00 ~~ ~~ L= 10.01 ,.--~ BRC. S 80'28'23" W CHD. 10.01 NOTES: 1. THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING A SANITARY SEWER EASEMENT AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 2. THIS PLAT WA5 PREPARED WITH THE BENEFIT OF A TITLE REPORT PREPARED BY MARTIN, HOPKINS & LEMON, P.C. DATED 23 JANUARY 1996. 3. TOTAL AREA OF NEW SANITARY SEWER EASEMENT = 389 S. F. 4. THE NEW EASEMENT AS SHOWN HEREON IS AFFECTED BY THE FOLLOWING ENCUMBRANCE: A. 20' SANITARY SEWER EASEMENT P.B. 4, PC. 37 (TO BE VACATED). 5. THE NEW EASEMENT AS SHOWN HEREON IS NOT AFFECTED BY THE FOLLOWING ENCUMBRANCE: A. 10' X 10' GUY ANCHOR EASEMENT, P.B. 4, PG. 37. LEGEND P.B. PLAT BOOK EX. EXISTING D.B. DEED BOOK PG. PAGE NEW SANITARY SEWER EASEMENT S.F. SQUARE FEET ~.~ PHILLIP A. x BEING GRANTED TO v AR IN~ a THE COUNTY OF ROANOKE ~~22~y.. BY ~/Z~~y~ JIMMIE R. HOLLANDSWORTH & t~ suR~~o4 DOROTHY P. HOLLANDSWORTH ACROSS TAX #27.11-4-55 ,i NEW 20' SANITARY SEWER EASEMENT LINE 1-2 DIRECTION S 12'13'17" E DISTANCE 107.43' 2-3 S 33'06'00" W 19.77' 3-4 S 81'37'12" W 26.70' 4-5 N 33'06'00" E 29.11' 5-6 N 12'13'17" W 96.22' 6-1 N 69'3812 E 20.20' TOTAL AREA = 2,525 S.F. PLAT SHOWING NEW SANITARY f~ SEWER EASEMENT SCALE: 1" = 30' DATE: 23 FEBRUARY 1996 LUMSDEN ASSOCIATES, P. C. ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA ~r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING 20-FOOT SANITARY SEWER EASEMENT ACROSS LOT 4, BLOCK 4, SECTION NO. 2 OF HOLLINS GARDENS WHEREAS, by subdivision plat entitled "Plat of Section No. 2 HOLLINS GARDENS", dated October 1, 1959 and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 4, page 37, Dalton O., J. E., and J. D. Oyler, dedicated to public use a sanitary sewer easement, twenty feet (20') in width, across certain lots in the subdivision, including Lot 4, Block 4; and, WHEREAS, the petitioners, Jimmie R. Hollandsworth and Dorothy P. Hollandsworth, husband and wife, are the owners of Lot 4 and the easterly 10 feet of Lot 3, Block 4, Section No. 2 of Hollins Gardens, and designated on the Roanoke County Land Records as Tax Map No. 27.11-4-55; and, WHEREAS, a recent survey of said property reflects that the residential dwelling located thereon encroaches upon the west side of the existing 20' sanitary sewer easement; and, WHEREAS, the petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate a portion of the sanitary sewer easement; and, WHEREAS, by deed of easement dated June 6, 1996, and recorded in Deed Book 1532, page 1336, the petitioners have granted to the Board of Supervisors of County of Roanoke a new sanitary sewer easement across Lot 4, Block 4; and, ~ ~~ WHEREAS, the sum of $2,175.98 has been deposited with the Utility Department to cover the costs for relocation of the line and easement in order to meet the requirements of the Utility Department; and, WHEREAS, § 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by §15.1-431 of the 1950 Code of Virginia, as amended, and first reading of this ordinance was held on September 9, 1997; and the public hearing and second reading of this ordinance was held on September 23, 1997. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a portion of the 20' sanitary sewer easement across property owned by Jimmie R. Hollandsworth and Dorothy P. Hollandsworth, husband and wife, shown cross- hatched and designated as "EX. 20' SANITARY SEWER EASEMENT (P.B. 4, PG. 37)(TO BE VACATED)" upon the 'Plat Showing New Sanitary Sewer Easement Being Granted to the County of Roanoke by Jimmie R. Hollandsworth & Dorothy P. Hollandsworth' dated 23 February 1996, made by Lumsden Associates, P.C., a copy of which is attached hereto as Exhibit A, be, and hereby is, vacated; and, 2. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to, sewer line relocation costs, publication costs, survey costs and recordation of documents, shall be the responsibility of the 2 ~~ ~ ~ ~- / petitioners, Jimmie R. Hollandsworth and Dorothy P. Hollandsworth, or their successors or assigns; and, 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.1-482 (b) of the Code of Virginia (1950, as amended). c:\....\agenda\esmts.w&s\hollands.ord 3 .^ ACTION # ITEM NUMBER =-Z. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: First Reading of Ordinance to Allow a Portion of a Private Sanitary Sewer Easement to Overlap a 20-Foot Wide Water Line Easement. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Roanoke County maintains a 20-foot wide water line easement along the southern boundary line of property owned by John M. Oakey, Inc. The easement was acquired February 8, 1990 and is recorded in Deed Book 1320, page 352. SUMMARY OF INFORMATION: John M. Oakey, Inc. is in the process of granting a 10-foot wide private sanitary sewer easement to the adjacent property owners. In an effort to minimize the amount of encumbered property, John M. Oakey, Inc. has requested that a portion of the 10-foot wide private sanitary sewer easement overlap Roanoke County's existing 20-foot wide water line easement. The attached plat shows 5 feet of the sewer easement overlapping the water line easement. The easement document states that the proposed sewer line will maintain a 10-foot horizontal separation from the existing water line at all points in the easement. FISCAL IMPACT: This request has no fiscal impact on Roanoke County. _~ STAFF RECOMMENDATION: The 10 foot separation between the sewer line and water line provides adequate protection to Roanoke County. Staff therefore recommends that the County Administrator be authorized to execute the attached easement document following the second reading of the ordinance. SUBMITTED BY: Gary Ro rtson, P.E. Utility Director APPROVED: '~~ ~L~~~ Elmer C. Hodge , County Administrator ACTION Approved () Motion by: Denied () Eddy Received () Harrison Referred Johnson to Minnix Nickens VOTE No Yes Abs Z -2 Prepared by Martin, Hopkins & Lemon P. O. BoX 13366 Roanoke, Virginia 24033 THIS DEED OF EASEMENT, made this day of 1997, by and between JOHN M. OAREY, INC., a Virginia corporation ("Grantor", or collectively if more than one, "Grantor"); CICERO H. HALL, JR. AND DORIS B. HALL ("Grantee" or collectively if more than one, "Grantee"); the BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA ("Easement Holder 1"); and CICERO H. HALL, JR. AND DORIS B. HALL AND JEFFREY L. MAYHEW AND TERRI L. MAYHEW (collectively "Easement Holder 2"). W I T N E S S E T H That for and in consideration of the sum of Ten Dollars ($10.00), paid in hand at and with the execution and delivery of this Deed of Easement, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, the Grantor does hereby GRANT and CONVEY unto the Grantee, their heirs, successors and assigns, the following described easement, to-wit: A perpetual, non exclusive RIGHT and EASEMENT, Ten feet (10') in width, to construct, install, improve, operate, inspect, use, maintain, and repair or replace a sanitary sewer line upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed dated , and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book page and recorded in the Clerk's 1 _L"~ Office of the Circuit Court of Botetourt County, Virginia, in Deed Book page (the "Property"). The location of said easement is more particularly described on the plat attached hereto as "Exhibit A" and by this reference made a part hereof (the "Plat"). The Grantee agrees to restore and repair any damage to Grantor's Property which may be caused by the construction, reconstruction, use, or maintenance of said project. Grantee and their successors and assigns, covenant and agree to indemnify and hold Grantor, its successors and assigns harmless from and against any and all claims or damages which might arise or be asserted against Grantor, its successors and assigns, resulting from the construction, reconstruction, use, maintenance or lack of maintenance of the aforesaid easement. Grantee also covenants and agrees that any sanitary sewer line constructed in the aforesaid easement shall be no less than ten (10') feet from the water line installed in Third Party Easement 1, hereinafter defined. The aforesaid easement shall be for the benefit of, and only of, Grantees' property designated as Botetourt County Tax Parcel No. 112-(2)-C (the "Benefitted Property"). WHEREAS, Easement Holder 1 by Deed of Easement dated February 8, 1990, and recorded in aforesaid Roanoke County Clerk's Office in Deed Book 1320, page 352, acquired a water line easement (the "Third Party Easement 1") over and across the Property; and, 2 _.L "•'~' WHEREAS, the easement herein granted to the Grantee runs over, upon, under, and across a portion of the Third Party Easement 1; and, WHEREAS, it is the desire of Easement Holder 1 to evidence its consent to the grant of the easement herein granted to the Grantee. NOW, THEREFORE, for and in consideration of the sum of Ten Dollars ($10.00), paid in hand at and with the execution and delivery of this Deed of Easement, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, Easement Holder 1 does hereby GRANT, RELEASE, and CONVEY unto the Grantee the easement herein granted in accordance with the terms and covenants contained in this Deed of Easement, in the area and to the extent that said easement runs over, upon, under, or across the Third Party Easement 1. The parties agree that said Third Party Easement 1 shall, in all other respects, remain in full force and effect. WHEREAS, Easement Holder 2 in accordance with a plat of record recorded in the aforesaid Botetourt County Clerk's Office in Plat Book 12, page 181, acquired a right-of-way for ingress and egress (the "Third Party Easement 2") over and across the Property; and, 3 :rG.- WHEREAS, the easement herein granted to the Grantee runs over, upon, under, and across a portion of the Third Party Easement 2; and, WHEREAS, it is the desire of Easement Holder 2 to evidence their consent to the grant of the easement herein granted to the Grantee. NOW, THEREFORE, for and in consideration of the sum of Ten Dollars ($10.00), paid in hand at and with the execution and delivery of this Deed of Easement, and other good and valuable consideration, the receipt, adequacy and sufficiency of which is hereby acknowledged, Easement Holder 2 does hereby GRANT, RELEASE, and CONVEY unto the Grantee the easement herein granted in accordance with the terms and covenants contained in this Deed of Easement, in the area and to the extent that said easement runs over, upon, under, or across the Third Party Easement 2. The parties agree that said Third Party Easement 2 shall, in all other respects, remain in full force and effect. The grant and provision of this Deed of Easement shall constitute a covenant running with the land for the benefit of the Grantee, its successors and assigns forever. 4 ~'- 2 To have and to hold unto the Grantee, its successors and assigns forever. WITNESS the following signatures and seals: GRANTOR: JOHN M. OAKEY, INC., a Virginia corporation By Title VI 2ES 1 T [CORPORATE SEAL] STATE OF V ~ ~ r rc i-~A' COUNTY/CITY OF ~_L~.,rnGc , to-wit `~ ~~,l,The foregoing 'nstrument was acknowledged before me this day of c.. , 1997 , by 5a~, Cn . O.~lt. U;~ P~~9o ~ behalf of JOHN M. OAKEY, INC. , a Virginia corporation. ~.~ Notary Public My commission expires: .. ~~':~iS~iGr- fYµ~t'%S ~~~ber. 31~ 1991 5 GRANTEE: C~~(~~C-~/1~C~ /0~ ~ ~c~~ ~/ ( SEAL) Cicero H. Hall, Jr. ~h-~ ~ SEAL) Doris B. Hall STATE OF ~ ' COUNTY/C~I~P-Y OF ~~~ L~j,/ ~ , to-wit: The foregoing instrument was acknowledged before me this day of ~u ~~ , 1997, by CICERO H. HALL, JR. AND DORIS B. HALL. l Notary P blic My commission expires: / 3~J-~~~~ 6 _L EASEMENT HOLDER l: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By: STATE OF VIRGINIA, COUNTY/CITY OF ROANOKE, to-wit: Elmer C. Hodge (SEAL) The foregoing instrument was acknowledged before me this day of 1997, by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My commission expires: 7 z-~ STATE OF ~/~7 - COUNTY/E-I`f`Y of d--~(~ C°~~/ l' L , to-wit: The foregoing instrument was acknowledged before me this __.~_ day of ~u n-2- , 1997, by CICERO H. HALL, JR. AND DORIS B. HALL. Notary Public My commission expires: %-3©-c~O~C7 STATE OF V ,~ COUNTY/CITY OF `71 L~la~Vi~~~~ , to-wit: The foregoin_ instrument was acknowledged before me this o day of ~~~t , 1997, by JEFFREY L. MAYHEW AND TERRI~! MAYHEW. EASEMENT HOLDER 2: ~ ' ~~~- 7v(S EAL ) Cicero H. Hall, Jr. ( SEAL) Doris B. Hall ~` EAL ) J ffr y L. Mayhew (SEAL) Terri L. Mayhe / ~ Notary Public My commission expires: ,~ = .~/~1J A ~-2 CICERD H. .,l: Cr DOR/S B. HALL D.B. 283 PG 18? TAX PARCEL 112-(2)-C ?0.32' /PF S 28 4127" E 296.94' /PFD ?0' R/W ~ °j 20.04' ~PB. ,2 Pg. 181 1 °~ ~ 0 ~- F -. r 1 1~~ ~~ti4ti Ae . W 1 ~~Q, ~ ,? 1 ~j~ ~ ° b~NERAL NO A T~ 9. a 1 1~ /P/PEF O ,. tac~,Kws swawv siav uc uvaEaaPauw tvaao~v,s .~' X 81 Q 1 ~q 79.41' AMA rF cNZ r ,uo ,uaE w,~~m E.rPaESn r fae ,v~,ea~ut x ~ ~ N ,, z cnrnv~Y t~ ~s sarK a~sm av rnar aaaECr ti ~m Na suo--a~a-rn~ c-eoi. ~ 1 O a n~• stae~.E•cr P~~v>Y ~s srnowv n~eEtr; is nve swE >Y As saMV w Bo~,avrrr couNrr Ptn r soar ,z NE{y 1Q S ,I ' N 1 f ~ ,s, ~raar is ~ pu r fxaw Erccaees- nrE eounaoav~s ' , sE wFR E r .. AS .9KJlNV ME7Pt CW .UPf tr~sm av A a.-vRt~vr nEZO suert~: ASEMENT l! ~ ~ • s_,1 ~'y1- '' 5=~/ ~ CENT~-RL/N !!! 1, f' OF 1 1 / EASEMENT 1 TAX PARCEL 112-(2~-B 11'11 ~ ~ 4.188 ACRES 1 1 r ~ ~,. 1 ~ ~~ 1 1 ~ ~ ~ 41~KS111 ~ ~ ~ 1~~~ ~~ N v ®~ t°'s E~~ ~ 1 a `' ~m~ 3~~~ g~ ~Piy~t~ f 1 j ° R,~ ~ I 1 ~ ~ C _„ao 1 1 ~ ~ ~` 1 1 I 1 ~ ~r ~ c-~ ~ 1 1 / ~ A~ TF~NgT 1 (' ligR B 396.18' ~OV CE rF ~ ~ ? a T '• ~~ PLAT OF SURVEY SHOWING N£W 10• SAN/TARY SEWER EASEMENT OTh, ` S ~/jy ~2`?~ TO BE CONI~YEO TO J ~~ AND ~"y, ~ HI~ fROM LEGAC REF.• D.B. 426 Pg. 906 A 1 M 1X~V s~t~rs ~s.~x~~ p c ' AQ40SS A PORAOW A~ SY~P1E)L 1'~S ~ I~MNE7PS .J1J L/X.>r AI~M'lE PAR0.2 B ~-~t'.~ try 2~o~s PLAT FROM/ REGARDS FA+P (~J .3u sse5' TANY. GWUMPACKER Gia7t:• 6/2/97 SG[£.• /' P.B. 12 Pg. 1B1 TAX PAR+AEL fl?-(?rB C.ALC.• /R4 DR4W1V B>:~ /R VALLEY MAC/S7FRIAL O/S7R/CT CREW' RLI^ F.B.: 9t BOIFTDURT COUNTY, NRG/N/A cHECKEO er.• /oa No.:. .~a ..L' .Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 ORDINANCE AUTHORIZING THE COUNTY ADMINISTRATOR TO GRANT THE RIGHT TO USE A COUNTY WATER LINE EASEMENT FOR PRIVATE SANITARY SEWER SERVICE BY CICERO H. HALL, JR. AND DORIS B. HALL WHEREAS, John M. Oakey, Inc., a Virginia corporation, is the owner of a certain parcel of land (Tax Map No. 112-(2)-B) on Alternate Route #220 located partially in the County of Roanoke and partially in the County of Botetourt, Virginia; and, WHEREAS, Roanoke County has an existing 20' water line easement running along the southern boundary line of the Oakey parcel granted by easement document dated February 8, 1990 of record in Deed Book 1320 at page 352; and, WHEREAS, Cicero H. Hall, Jr. and Doris B. Hall are the owners of a certain parcel of land (Tax Map No. 112-(2)-C) located east of and adjacent to the Oakey property, and the Halls need to acquire a 10' private sewer easement within the public easement in order to provide service to their property; and, WHEREAS, the proposed private easement does not conflict with the present or proposed County use of the existing water line easement; and, WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on September 9, 1997; and a second reading was held on September 23, 1997. THEREFORE BE IT ORDAINED by the Board of Supervisors of the County C:\OFFICE\WPWIN\WPDOCS\AGENDA\REALEST\HALL.ORD 1 of Roanoke, Virginia as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject private easement does not conflict with the specified public use of the easement, the form of the real estate interest in the subject water line easement renders it unacceptable and unavailable for other public uses, and and is hereby declared to be surplus; and, 2. That conveyance Cicero H. Hall, Jr. and Doris B. Hall of a 10' private sanitary sewer easement within the existing 20' water line easement, as shown upon the plat dated June 2, 1997, made by Shanks Associates, P.C., a copy of which is attached hereto, is hereby authorized. 3. That the County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as may be necessary to accomplish the conveyance, all of which shall be on form approved by the County Attorney. C:\OFFICE\WPWIN\WPDOCS\AGENDA\REALEST\HALL.ORD 2 A ~ ~ `~ C/CERO H. ,A: ~ DOR/S B. HALL D.B. 28J PG ?B? TAX PARCEL /PF S 2841'27" E 296.94' - /moo 20' R/W I 20.04' P.B. 12 Pg. 1B1 1 1 ~ p °j ~e ~ ~ ~~.. ~ ~ j h p~ ~ o ~ l~ GENERAL NOTE.'£• ~'~9 1 ~uQu, ~ Q ~- O I ~ ~~ 79.41' r. tac~navs srrowv <'ae ut uvaEa~r»orwv ,ova~ao-avovrs aeE X81 .~w,viow,vA7F ac r ,uiv ,we wr~rave» exPwtxsi r rcw ~ ! , o ow~,v~navAt Au~a~tx 2 CdYAV7Y LMIE AS 9'iO1MK BALD LW WOT PRQFCT N + 0 MR 67T0-QB0~-F07, C-3p/. ~ 1 O a nee s<,~cr 1~,a~rFivrr, As svowv r~aea; rs rxf sauF NE{Y ' 1 ~~ ~ ~O ~~ ~ ~ ~ p ~ s~ n ~ r te 1 D SAN S ' a is t, r s ia~ow i ec a s EK'ER - 1 cp . AS 9AMN n~ERt'AV AR£ euSED Av A LIAPR£NT t~to .StWt£Y. EASEMENT ~ ~ sue! 1 ^~ s1~ ~ CENTER/NE pF 1 I EASE,~E-NT ~ I TAX PARCEL 112-(2)-B ~'1 ~ 4.188 ACRES 1 I -~-~•x•.~: r r 3 ~~~~~^ ~~ ~~~ ~, ~ t~~ ~ ~ ~ ~~ ~S~RE G~~ ~o~ 12 Ilrya ~ `0 `~ B R~pt~~~`' ~ f 1 ~~ a ~ BPS" t 1 ' I 1 1 ~\ ~ 1 ~ c_-~ ~ 1 I ~ / AC TER~'4TE 1 11 /PF o ~ figR~q~CE ~0!/jF t ~ ~4~5. J96.1B' PUT OF SVR~£Y SHOVING NEW 10' O BEACON ~ TO ~A/ENT R./jy ~??O . ~ ~L ~: AND ~S ~ H/~. L£GAL REF.• D.B. 426 Pg. 9Gi6 f7?OA/ ACROSS A Pcwnav a~ PARLl~l B Rw PLAT FROM RECORDS FAR TANY GYTUAlPACKER Q•iT£.• s/2/9: P.B. 12 Pg. 1B1 TiU1' PARl,~1 11?-(?~-B CALC.• /R1 VALLEY MAG/S1ERIAL DlS1RlCT CREW. ROL^ BOIE'TCXJRT COUNTY. NRG/N/A Cf/ECKED BY ,/~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 ORDINANCE 090997-3 AUTHORIZING THE RELEASE OF AN EXISTING 20' EASEMENT AND THE ACCEPTANCE OF THE CONVEYANCE OF A REPLACEMENT EASEMENT, ALL ON THE PROPERTY OF MANSELL HERBERT HOPKINS,111 AND SANDRA L. HOPKINS, FOR THE PURPOSE OF ACCESS TO CERTAIN PUBLIC WATER FACILITIES WHEREAS, Mansell Herbert Hopkins, III and Sandra L. Hopkins are the owners of 4.1681 acres of real estate, more completely described in a deed recorded in Deed Book 1432, at page 221, and this property is served by a gravel driveway which has access to Bridlewood Drive; and, WHEREAS, a 20-foot roadway easement was granted to Bridlewood Associates by deed recorded in Deed Book 1079 at page 382; Roanoke County acquired the Bridlewood Water System by deed of record in Deed Book 1330, at page 277; which conveyance included the right-of-way for ingress and egress as described in deed of record in Deed Book 1079 at page 382; and, WHEREAS, this right-of-way has never been used by the County, rather the County has been using the existing gravel driveway of the Hopkins'; and, WHEREAS, the Hopkins' have requested that the County agree to eliminate the easement across their property, and to agree to share equally the cost of maintenance of the existing gravel driveway; and WHEREAS, the first reading of this ordinance was held on August 19, 1997; the second reading was held on September 9, 1997. BE IT ORDAINED, By the Board of Supervisors of Roanoke County, Virginia, that: 1) That the County of Roanoke hereby agrees to release and convey any and all right title and interest that it may own in that certain twenty (20) foot right-of-way across the property of Mansell Herbert Hopkins, III and Sandra L. Hopkins to said Mansell Herbert Hopkins, III and Sandra L. Hopkins. 2) That the County of Roanoke hereby accepts the conveyance of an easement across the property of Mansell Herbert Hopkins, III and Sandra L. Hopkins, said easement being on, through and over the existing gravel drive, the pathway of which is shown on the survey attached hereto and incorporated herein. The County agrees to share equally the cost of maintenance of the existing gravel driveway in its currently existing state or condition. 3) That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. 4) This ordinance shall be effective from and after its adoption. Supervisor Eddy moved to adopt the ordinance. The motion passed by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: ~~q, Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney ~ ~' ~ ~~ ~ ~ ~ ~~ ~ y ~z ~ ~ o ~ ~ c~~ ~ ~ ~~ ~^d R O ~I •\\ V \ ~ W N ~ N ~ U ~° ~ 7T~K 5 ~ ~~wQ:o~~~~~~~ ~~~Y ~ .bo _` ° b r $ ~ ~ \ ~ ~ ~Qr '~~, ~\~~° ~•r,, ~ Pao ' u P o s e Y ~ g - t M• +yp (`Z'~ o ~3 ~ '~ ar~ct °`~,~ ,o;H ~ 3 pro ;~~.. ~ _ ~ . ~ ~~ ' •'b ,} °p0?'~~'~ \~ .T e ~ ~ r_ "^' tiara.. -.._ / / / • .. _R~7- ~ \4\ '°~d~ ~ ~~ ~ ~/ ~ J -_~- .rte ~ ~\ ~ fir ~' ~-~' , ~ ~ / ~ ~ ~ •c3. ~ mw~ \ '~ ~ SOU d~~O~°J .R \ /.~' . •~ ~ ~ ~.~' / ~ 1;--- ~, •~~~'' yr- ~ ~ ~ ~ i ~ ~ / / ~• ~ ~ ~ ~ ~~ ~ ~ ~~ ~ ~ ~ ~ ~~ ~~ ~$ ~ . q~'~:. ~J ^V ~~7 r. .'..r ~Y tea \` `~ ~~ E ~~`~~ w~ a~ oe ~ F ~ ~~~~ ~~ ~ ~ ~~ ~ ~ Y a w ' f'? ~ ~ / . ~ $ " ~ _ d° ~ % ~~~ ~ ~b~~~ ~~ ~ qq 78 ~ ~'~~dP r ~ R ,.:!: 33 .~' 0 _ _ ._ ACTION # ITEM NUMBER / " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Second Reading of Ordinance Authorizing the Release of an Existing 20-foot Easement and the Acceptance of a Replacement Easement on the Property of Mansell and Sandra Hopkins COUNTY ADMINISTRATOR'S COMMENTS: ~~~ BACKGROUND: A 20-foot roadway easement was granted to Bridlewood Associates as recorded in D.B. 1079, pg. 382 and dated September 12, 1977. The purpose of this easement was to provide access to a well lot serving the Bridlewood Subdivision. Roanoke County acquired the Bridlewood Water System September 1, 1990 as well as all property and assets as recorded in D.B. 1330. It was recently brought to our attention that the subject easement was never utilized. Access to the well lot and water line has been along an existing gravel drive that serves the Hopkins property as shown on the attached sketch. The first reading was held on August 19, 1997. SUMMARY OF INFORMATION: The property owners have requested that Roanoke County vacate the existing easement, accept a new easement along the existing gravel drive, and agree to continue sharing equally the cost of maintenance on the existing gravel driveway. The original well is no longer in use and Bridlewood Subdivision is now served by Spring Hollow, however, this property is the only viable access to a water line connecting Bridlewood and Mount Vernon Forest subdivisions. Also, the well lot property contains a pressure reducing station that must be checked on a regular basis. .../- ~.. FISCAL IMPACT: The property owners request will not have a fiscal impact on Roanoke County. ALTERNATIVES: Alternative 1: Vacate the existing access easement and accept a new easement along the existing drive. This will allow Roanoke County to maintain access to our existing water appurtenances. Alternative 2: Retain our existing easement and construct a new roadway along this easement. This alternative will allow the County to retain access to our facilities, but will require a significant expenditure of funds. STAFF RECOMMENDATION: Staff recommends that Alternative 1 be approved following the second reading of the attached ordinance authorizing the release of an existing 20-foot easement and the acceptance of a replacement easement on the property of Mansell and Sandra Hopkins. SUBMITTED BY: Gary Roberts n, P.E. Utility Director ACTION Approved () Motion by: Denied ( ) Received ( ) Referred to APPROVED: Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy _ Harrison _ _ Johnson _ _ _ Minnix _ _ _ Nickens ../ ~l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 ORDINANCE AUTHORIZING THE RELEASE OF AN EXISTING 20' EASEMENT AND THE ACCEPTANCE OF THE CONVEYANCE OF A REPLACEMENT EASEMENT, ALL ON THE PROPERTY OF MANSELL HERBERT HOPKINS, III AND SANDRA L. HOPKINS, FOR THE PURPOSE OF ACCESS TO CERTAIN PUBLIC WATER FACILITIES WHEREAS, Mansell Herbert Hopkins, III and Sandra L. Hopkins are the owners of 4.1681 acres of real estate, more completely described in a deed recorded in Deed Book 1432, at page 221, and this property is served by a gravel driveway which has access to Bridlewood Drive; and, WHEREAS, a 20-foot roadway easement was granted to Bridlewood Associates by deed recorded in Deed Book 1079 at page 382; Roanoke County acquired the Bridlewood Water System by deed of record in Deed Book 1330, at page 277; which conveyance included the right-of-way for ingress and egress as described in deed of record in Deed Book 1079 at page 382; and, WHEREAS, this right-of-way has never been used by the County, rather the County has been using the existing gravel driveway of the Hopkins'; and, WHEREAS, the Hopkins' have requested that the County agree to eliminate the easement across their property, and to agree to share equally the cost of maintenance of the existing gravel driveway; and WHEREAS, the first reading of this ordinance was held on August 19, 1997; the second reading was held on September 9, 1997. BE IT ORDAINED, By the Board of Supervisors of Roanoke County, Virginia, that: G:\ATTORNEY\PNII+I\HOPKEASE.ORD 1 .~''- r 1) That the County of Roanoke hereby agrees to release and convey any and all right title and interest that it may own in that certain twenty (20) foot right-of-way across the property of Mansell Herbert Hopkins, III and Sandra L. Hopkins to said Mansell Herbert Hopkins, III and Sandra L. Hopkins. 2) That the County of Roanoke hereby accepts the conveyance of an easement across the property of Mansell Herbert Hopkins, III and Sandra L. Hopkins, said easement being on, through and over the existing gravel drive, the pathway of which is shown on the survey attached hereto and incorporated herein. The County agrees to share equally the cost of maintenance of the existing gravel driveway in its currently existing state or condition. 3) That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. 4) This ordinance shall be effective from and after its adoption. G:\ATTORNEY\PMM\HOPKEASE.ORD 2 ~~-' ~ J' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 ORDINANCE 090997-4 AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, WEST MAIN STREET SEWER PROJECT WHEREAS, Action A-040996-1 adopted by the Board of Supervisors on April 9, 1996, approved a sanitary sewer extension along West Main Street, authorized the public/private partnership for construction of the sanitary sewer extension, and appropriated funds; and WHEREAS, Ordinance 072396-5 adopted by the Board of Supervisors on July 23, 1996, authorized the acquisition of necessary water and sewer line easements to construct the West Main Street Sewer Extension; and WHEREAS, the sewer line has been installed and is now in service; and WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the extension of the public sewer system and the creation of a special utility (sewer) service area will alleviate a critical public health and safety problem; and WHEREAS, the first reading of the Ordinance was held on August 19, 1997, and the second reading was held September 9, 1997. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves the creation of and financing for a local public works improvement project, namely, public sewer extension for a portion of the West Main Street community. Pursuant to Action A-040996-1 of the Board of Supervisors, the total construction cost of this public sewer project, estimated to be $175,000.00, is to be financed as follows: Property Owner Participation $ 54,520 General Fund to Provide for Economic Development 120.480 $175,000 The final construction cost was $165,604, with Roanoke County' initial cost being $89,164. Any citizen participation under paragraph 3. will be advanced as a loan from the Sewer Fund. 2. That the "Service Area" is shown and designated on the attached plat entitled "Proposed West Main Street Sanitary Sewer Extension, April 9, 1996" prepared by the Roanoke County Utility Department and identified as Exhibit 1. The West Main Street Sanitary Sewer Service Area is created for a period of ten years. Any owner of real estate within this service area may participate in and benefit from the public sewer extension to this service area by paying the sum of $6,500 plus $20/foot for road frontage in excess of 100 feet plus full off-site facilities fees applicable at the time of connection; thereafter, the cost to participate in the benefits of this service area shall be the prorata share of the construction costs plus the full off-site facility fee in effect at the time of application for utility service, said costs to be paid in full and in advance of connection to the public sewer extension. 2 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before April 9, 1996, their portion of the cost of extending the public sewer system to their properties in accordance with the following terms and conditions: (a) A down payment of $1,500 for off-site facility fee and financing of $6,500 for construction costs (plus $20/foot for road frontage in excess of 100 feet)to be financed for a maximum of 10 years at an interest rate of 8% percent per annum. (b) Property owner agrees to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owner further agrees to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owner also agrees to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. 4. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 5. That this Ordinance shall take effect on and from the date of its adoption. 3 Supervisor Harrison moved to adopt the ordinance. The motion passed by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: Q..~ , Brenda J. Holt ,Deputy Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance 4 s \ O ,Y, •y \ \ z° ~ ~./~ .~ r, ~ ~~\ ~ ,, \ ,J fi~ ? .2' ~ ~ nW r ~ ' y~~0 O C~--~ J O ~ '~~ A A N fr'1 ~ r ~ .40 2'1 ~ 1 1 ~~- ~.1. I to ._ ,2.v 4`,~' 4 :~ ~ f©,r a ,~p~ ~ r-. ~ \ o~ .q0 ' ~~~ 4 ~ ~ / rr ~ d ,2 +~ 5 ~ v~ v ~ ~ ~ ~ ,\ ag r-. > y0 0 44 y m ~ ,~~od5 `. ; 0 " > ~ .4'40 54 ~ti 4,4 ? ~ g4 ,\ `~ v^ s p \ 40 ~ SUt O ~ 1 4~ 54 ~.4' ~ .o ~ \ :~ ~'~ ,~~ `~ 44.4' X00 ~' " ~ cs O V' ", `''.\ '-c9 c7` v' d ~3 N0 \\ ~ o ~ ` i s `° o I`~~ 0 SS \ ~i IoW ~. °v+ w ~~ 24'4/4 M 40 45 ~, . ~\ ~ a .40 ~g 9~,4' ~\\ ~, ~4~C ¢ S ~4; 1/ S 4 ~ / ,4- ~ 04.4' ~3aa0y ~. \ 59 S a .~ ~ 82.4'40 SS \~~~ \ z // • C~5 tf ~ r A 40 !~ z a ", X2.4' 4p 54 81,.4' 2 w 1 40 54 x ~ 82.4' i ~ A 0 5ti /11 x2.4'4 ~` S`' , ~ ~\ 42.4'40 ti ~ 40 4 z G , 22/4/ 4~ ~ C~ ` `24'4 4Q y5 \~ \ ~~\ ~3~~.Z~ Or"n[~-'7~ 1 02/4 ~\ o. "-' T r l_J N V\it i n^z y ~~ ~ ~ ~~ ~c~y..~2 .,~'' z~ °~ -~ ~: o ~ .~ 2; ~ i ~ ~~ ~ \\ \~ ACTION # ITEM NUMBER -~ ' -Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Second Reading of Ordinance Authorizing the Creation of and Financing for a Local Public Works Improvement Project, West Main Street Sewer Project COUNTY ADMINISTRATOR'S COMMENTS: y~~d2~ BACKGROUND: Several property owners along West Main Street petitioned Roanoke County for public sewer service in early 1996. On Apri18, 1996, the Board of Supervisors approved construction of a sewer line to serve this area. The project was estimated to cost $175,000 and was to be funded by a combination of the property owners that requested the extension and a loan from the general fund. At the time of approval, it was suggested that a special sewer service area be established that included a fee structure for recovering the construction costs of the sewer line as properties are connected. The first reading was held on August 19, 1997. SUMMARY OF INFORMATION: The sewer line has been installed and is now in service. The attached ordinance establishes a special service area for the project with each participating property owner paying their share of the cost through a special connection fee. The special connection fee consists of a construction fee ($6,500 plus $20/foot for road frontage in excess of 100 feet) and the off-site facility fee at the time of connection. This fee is presently $1,500 for a residential connection. The ordinance also establishes a method of financing the project for the initial participating property owners. `/'- .2 .~ Participating Property Owners Total Cost Amt. Paid Amt. to be Financed City of Salem $20,000 *$20,000 $0 Frito Lay 18,220 18,220 0 Ronald Moran 7,840 7,840 0 Ft. Lewis Baptist Church 10,380 10,380 0 Christian Life Fellowship Church 18,500 18,500 0 Lucy Clark 8,020 1,500 6,520 TOTAL $82,960 $76,440 $6,520 *City of Salem costs were credited to Roanoke County's cost share of Mason Creek Interceptor. FISCAL IMPACT: The final construction cost was $165,604 with Roanoke County's initial cost being $89,164. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the attached ordinance after the second reading authorizing the creation of and financing for a local public works improvement project, West Main Street Sewer Project. SUBMITTED BY: Gary Roberts~pn, P.E. Utility Direct r APPROVED: Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied ll Received ( ) Referred to VOTE No Yes Abs Eddy Harrison _ _ Johnson _ Minnix _ _ Nickens T- .,2., < < ~ i ~~ ~~ V \ ~ ~~ a V ~ ~ ~ ~\ V ~ A .,\ U ~ ~ \ \\~' \ ~ ~./~~ ~. z ~ ``\ 5 `h oq ~ ~ \ ~ L'Z''v \ ~ ~ \ \ ~ r ~ ~\\ ~~~ ~ \ ..,2" U: ~` v~ zo "~ "~ ~ z~a~~ ~~ '~`~~tn~ C~ [r; r;~ O:.^,~~~ iA + h ti Z;.:~ ~..~ :'~ ~ H Z~ Q ~; t 1' a V ~ n ao J~.U o x v~ ~ o .. c~ - 5~ j Aim V .- i t~ ~ r~ \ V O v5 ~ 9`~ ~' ~ q~ ay f tS 4\ ? s ,/ Ef \ ' q0 ~\' r, •3 \ 1 ,Z' +~~ ,v4 , d y0 ~~' ~~ ~\ q5 ... ~~ ~~ ~c< 1y5 jpG15 ~~ ,\ 1 X4/40 ~ ~ g4.4' ~~ dry 4'iJ ~ S O^ ~~ ~ ~+ \ 44,5.40 ~ Np6 44~ V p} . W Vir ~~ ~ ~. \ d~ ~~ ~ ~ ~ O I \ 40 4S ~S ,,~~oW j °\ W ; o Z4/4/ n 40 55 ~ y` ~ a \ ~4~5. ' ~ r ';1 ~ S4 4C 4: 04' aoy ~`,~', S~3d `~A T~ %I ~Z~4'40 y5 ~\~L \ z o ~ ~ 54 J J T A 45.0 ~ ~ z ~ ~ ~Z~ 4~ 55 ~ cn J,, 9Z~4' 40 ~~ z ~+ I 0 Sy ~ti g2~4'4 5`~ , \ 40 ,, 4ti 4 ~~ \ 40 1 ` Zz,4' i ~ 04 \ `Z~4'4 4~ SS ~\ \~ ~~~~ i~~'7~ i ~ \ :TI f'7 ''~ ~f x ~, ~~ ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, WEST MAIN STREET SEWER PROJECT WHEREAS, Action A-040996-1 adopted by the Board of Supervisors on April 9, 1996, approved a sanitary sewer extension along West Main Street, authorized the public/private partnership for construction of the sanitary sewer extension, and appropriated funds; and WHEREAS, Ordinance 072396-5 adopted by the Board of Supervisors on July 23, 1996, authorized the acquisition of necessary water and sewer line easements to construct the West Main Street Sewer Extension; and WHEREAS, the sewer line has been installed and is now in service; and WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the extension of the public sewer system and the creation of a special utility (sewer) service area will alleviate a critical public health and safety problem; and WHEREAS, the first reading of the Ordinance was held on August 19, 1997, and the second reading was held September 9, 1997. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: C:\OFFICE\WPWIN\WPDOCS\AGENDA\UTILITY\WESTMAIN.WPD 1 ,J "' ""~ 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves the creation of and financing for a local public works improvement project, namely, public sewer extension for a portion of the West Main Street community. Pursuant to Action A-040996- 1 of the Board of Supervisors, the total construction cost of this public sewer project, estimated to be $175,000.00, is to be financed as follows: Property Owner Participation $ 54,520 General Fund to Provide for Economic Development 120,480 $175,000 The final construction cost was $165,604, with Roanoke County' initial cost being $89,164. Any citizen participation under paragraph 3. will be advanced as a loan from the Sewer Fund. 2. That the "Service Area" is shown and designated on the attached plat entitled "Proposed West Main Street Sanitary Sewer Extension, April 9, 1996" prepared by the Roanoke County Utility Department and identified as Exhibit 1. The West Main Street Sanitary Sewer Service Area is created for a period of ten years. Any owner of real estate within this service area may participate in and benefit from the public sewer extension to this service area by paying the sum of $6,500 plus $20/foot for road frontage in excess of 100 feet plus full off-site facilities fees applicable at the time of connection; thereafter, the cost to participate in the benefits of this service area shall be the prorata share of the construction costs plus the full off- site facility fee in effect at the time of application for utility C:\OFFICE\WPWIN\WPDOCS\AGENDA\UTILITY\WESTMAIN.WPD 2 ~ ~~ service, said costs to be paid in full and in advance of connection to the public sewer extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before April 9, 1996, their portion of the cost of extending the public sewer system to their properties in accordance with the following terms and conditions: (a) A down payment of $1,500 for off-site facility fee and financing of $6,500 for construction costs (plus $20/foot for road frontage in excess of 100 feet)to be financed for a maximum of 10 years at an interest rate of 8% percent per annum. (b) Property owner agrees to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owner further agrees to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owner also agrees to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. C:\OFFICE\WPWIN\WPDOCS\AGENDA\UTILITY\WESTMAIN.WPD 3 ~"" 4. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 5. That this Ordinance shall take effect on and from the date of its adoption. C:\OFFICE\WPWIN\WPDOCS\AGENDA\UTILITY\WESTMAIN.WPD 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 ORDINANCE 090997-5 AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, MOUNTAIN HEIGHTS WATER PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Mountain Heights community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years in accordance with the provisions of Ordinance 112288-7; and WHEREAS, the first reading of this Ordinance was held on August 19, 1997, and the second reading was held September 9, 1997. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension for a portion of the Mountain Heights community. The total construction cost of this public water project is estimated to be $130,000, to be initially financed as follows: Citizen Participation (19 x $3,155) $59,945 Advance from Public Works Participation Fund $70,055 That there is hereby appropriated for this project the sum of $70,055 from the Public Works Participation Fund (which was established by the Board of Supervisors on July 23, 1996). Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Proposed Waterline Extension Along Mountain Heights Drive" prepared by the Roanoke County Utility Department, dated August 11, 1997, and identified as Exhibit 1. The Mountain Heights Water Project Area is created for a period of ten years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying the sum of $3,155 toward construction costs plus the off-site facility fees applicable at the time of connection (presently $2,690), said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before December 9, 1997, of their portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: (a) Payment of $4,500 per property owner/residential connection (of which $1,345 is one-half of the current $2,690 off-site facility fee based on a 5/8 inch water meter) to be financed for a maximum of 10 years at an interest rate of 8% percent per annum. 2 (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. 4. That the payment by citizens in the project service area, in excess of the 19 anticipated with this ordinance, who elect to participate, shall be made to the various funds as follows: The off-site facility fee shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 6. That this Ordinance shall take effect on and from the date of its adoption. Supervisor Harrison moved to adopt the ordinance. The motion passed by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson 3 NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: Brenda J. Hol n, Deputy Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance 4 ~.... ~, ;;.t7~c_, .. ~j Di .~•~teo,. rr.;;;{., ' ...ii{{{•;~.ii~ir.•:.iiri_ s6.oo-1-07 • 5~ ~~•~ ~ - ~ - 96 00-1-09 .: : ....:. ~ .•:.96.oo 09';; i . ' ' :: :. ~:::::: ::•:. .00_1-1 d. .:i 83.00-1-17. ®96.00-1-]e X6.00-1-10 ggg ~~~... ~ eee 96.00-1-06 ~~ 396.00-l-11 3 3 r_ F:1C 96.00-1-16 s6.9o-l-is / 96.oo-1-Sa gC~ ~ ' /$ ~~, p tivzy 96.00-1-19 ~ 96.0{-1-07 ': as.oi--~-ae' . :. .. r ..-::rr~ gPn'r.i'~'::': :'saw-i-irgFn `~~ 96.04-f -O9 ~ ~ N~ 96.Oh1-10 / ~ 96.Oh1-99 96.04-3-f 1 A 96.00-1-04 se.ohl-at INTEREST IN PARTICIPATION EXPRESSED BY PROPERTIES WPI'H SHADED AREA ~ sa.os-l-oa •~r '~o J> ~v 11 96.04-1-06 ~@ 96.04-1-09 J~ 96.Oh1-06 / 'e •::: ~ g. .:.$4:4'4 =i=?.t ... ' 96.Dh1-29 ••..•••• A ;j ........ . ~.. ~~[l'~" ~O . ~ X36.04-1-Y6..: _ 96.04-1-aa .. . ® ~ SPECIAL WATER SERVICE ~ ~ ~, . AREA DOUNDARY ENCLOSE ~ D " BY BOLD DASHED LINE ~,a_3_~ ~ti~o~ 1' ~ 300' 4~~~ ~ ~ ~ Foy-~,_,~ ,.~ V ~ O trJ ~ ~ y y ~ H H d ~~xJ r Y y ~O''{ L~ J r ~ V1 V 1 F-~ 3''~'~ O ~''V'{ L J I----~I r~ Q Vl ~j r~r ~ V1 O y H t-L-I 1""~1 V1 1-d N F-f VICINITY MAP EXIT #141 t' - 3000' OF R~g1Jak~ L I- A \ .~ Z G7 SITE 1_81 1838 CATAWBA MAGISTERIAL DISTRICT • ROANOKE COUNTY, VIRGINIA EXIT #140 AUGUST il, 1997 ACTION # ITEM NUMBER ~ ..~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Second Reading of Ordinance Authorizing the Construction of and Financing for a Local Public Works Improvement Project -Mountain Heights Water Project COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Several residents in the Mountain Heights subdivision have petitioned Roanoke County for public water service. The residents in this subdivision have experienced poor water quality as well as a shortage of water. This neighborhood is adjacent to the North Transmission Line presently under construction. The first reading was held on August 19, 1997. SUMMARY OF INFORMATION: Roanoke County prepared a cost study for extending water service to this neighborhood. The estimated cost of construction was $168,000 to serve 52 properties. This study showed the cost per property owner to be $4,500 as shown below: Construction Cost $3,155 Off-Site Facility Fee 2,690 Off-Site Facility Fee Credit for Initial Participants -1.345 TOTAL $4,500 Letters were mailed to the residents in Mountain Heights subdivision on May 2, 1997. The purpose of these letters was to determine if a majority of the property owners were willing to pay $4,500 for water service. Of the fifty-two (52) letters sent, twenty-one (21) responded in the affirmative, which represents 40 percent of the available properties. After reviewing the responses, it was determined that only two positive responses were received from Wygal Drive and Rubley Lane. If this area is removed from the project, forty-one (41) lots could be served with nineteen (19) properties expressing interest in water service. The cost per property for initial participation would remain at $4,500. / ~~ Should the project be approved, it is suggested that a special water service area be established that includes a fee structure for recovering the construction costs of the water line as properties are connected. The special connection fee for properties that connect at a later date would include a construction cost of $3,155 and the off-site facility fee in effect at the time of connection (presently $2,690). ALTERNATIVES: Alternative 1: Approve construction of a water line in Mountain Heights Drive as shown on the attached sketch. Wygal Drive and Rubley Lane could be added at a later date if interest increased. The estimated cost of this alternative is $130,000. Alternative 2: Approve construction of a water line for the entire subdivision at an estimated cost of $168,000. Alternative 3: Do not approve the request for a water line extension. FISCAL IMPACT: If Alternative 1 is selected, the construction cost would be $130,000. The nineteen (19) property owners would be contributing $59,945 toward the construction. The remaining $70,055 would be advanced from the Public Works Participation Fund. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt Alternative 1 of the Ordinance after the second reading authorizing the construction of and financing for a local public works improvement project -Mountain Heights Water Project. SUBMITTED BY: Gary Roberts , P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator ACTION Approved ( ) Denied () _ Received ( ) Referred _ to Motion by: VOTE No Yes Abs Eddy _ _ _ Harrison Johnson _ _ Minnix _ _ Nickens ~. ao~ . _ ::.'.'::::: ': +tio6 i-~6 .... ~ ~ :'.7?~60.':':.~'/:.~:~::: ,g-~ :::96.00-1-08.f ` 96.00-l-09 0 0 .00-1-1 d: :':::::::: :'::::. ~ V 1 r .................. 96.00-1-17_ ..... 96.00-1-oe'::. `.0o-1-oe :': " r~ ~ /''~ ~ ':.'...:.:'.~ :: ' 4b \ 1 96.00-1-1a 'r 96.00-1-10 96.00-1-OS O ~ INTEREST IN PARTICIPATION 96.00-1-06 ~~ EXPRESSED HY PROPERTIES r 96.00-I-I3 ~ WITH SHADED AREA ~' t-] 96.00-1-16 96.00-1-I4 r 96.00-1-18 r ~ p4~ ~ 9a.ot-t-af ® ~ G~' ,~ s6.oo-t-IS ~ :::::::. 96.64-t-m ~ H `11, 96.04-1-00 rp h-~ re f f N ~ `.a-i-oe Se F-r-i ~'~ ~ 96.Oh1-10 ~2 96.04-1-09 96.Oh1-90 Ta f7,, 96.Od-1-IS 9li.Oht'-Y06 O 7~ Nr r@ ~ ~--1 96.04-I-99 96.04-I-12 ~ i rO ~ H x rs ra -__ _ O JO 96.04-1-97 :~p:,:96.04-1-39:.:'.':.` I.~' .~f F~ ~ S :. :........... ~-{ y 96.04-1-98 :..'96.04-1-It.':.':.® L p .............. «~~// / ~'::::::::: J ge-~ .'::96.04-1-96. ~:::. ~roy V1 6 ...... ..... ~r O ^ ~~ ~:~.'.:'::.'.'.'.....:2:. 96.04-1-IB ~"Ti (a'1. ~:~::::::. •:. rg ..... IIANCQIG IN1C11 69TAT-S~ / ~ '::.': '..::::.:~. 96,01-1-92 96.04-t-1a \ ':.'~a~. rho 96.04-1-91..... '::96.04-1-18.'.'.':. ~/j~ ....::: ' ..:::: :' .. rm. 96.Oh1-90 .~ 96.04-1-80 rq. .::.':.'::.'.'.. F-rl 'i .:.i4:Qt-.t-21..': L J 96.04-1-~ .i':: :::::. ~ " H y r `~s6~oi=i-ie;: 96.a-t-zz ~ a,~ SPECIAL WATER SERVICE ~ ~ ;~ H AREA DOUNDARY ENCLOSED ''..sa.w_3-~ N HY BOLD DASHED LINE ti ~ ~~0~ O VICINITY MAP EXIT #141 1' ~ 3000' of RCANOk~ L ~ .~rU Z t7 ~ ~yO~~y 70 ~_ SITE I.el ' 1838 CATAWBA MAGISTERIAL DISTRICT • ROANOKE COUNTY, VIRGINIA EXPf #140 AUGUST il, 1997 ~• AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, MOUNTAIN HEIGHTS WATER PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Mountain Heights community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years in accordance with the provisions of Ordinance 112288-7; and WHEREAS, the first reading of this Ordinance was held on August 19, 1997, and the second reading was held September 9, 1997. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension for a portion of the Mountain Heights C:\OFFICE\WPWIN\WPDOCS\AGENDA\UTILITY\MTHEIGHT.WPD 1 .~ =3 community. The total construction cost of this public water project is estimated to be $130,000, to be initially financed as follows: Citizen Participation (19 x $3,155) $59,945 Advance from Public Works Participation Fund $70,055 That there is hereby appropriated for this project the sum of $70,055 from the Public Works Participation Fund (which was established by the Board of Supervisors on July 23, 1996). Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Proposed Waterline Extension Along Mountain Heights Drive" prepared by the Roanoke County Utility Department, dated August 11, 1997, and identified as Exhibit 1. The Mountain Heights Water Project Area is created for a period of ten years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying the sum of $3,155 toward construction costs plus the off-site facility fees applicable at the time of connection (presently $2,690), said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before December 9, 1997, of their portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: C:\OFFICE\WPWIN\WPDOCS\AGENDA\UTILITY\MTHEIGHT.WPD 2 S- 3 (a) Payment of $4,500 per property owner/residential connection (of which $1,345 is one-half of the current $2,690 off-site facility fee based on a 5/8 inch water meter) to be financed for a maximum of 10 years at an interest rate of 8% percent per annum. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. 4. That the payment by citizens in the project service area, in excess of the 19 anticipated with this ordinance, who elect to participate, shall be made to the various funds as follows: The off-site facility fee shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the C:\OFFICE\WPWIN\WPDOCS\AGENDA\UTILITY\MTHEIGHT.WPD 3 ..T,.~ purposes of this transaction, all upon form approved by the County Attorney. 6. That this Ordinance shall take effect on and from the date of its adoption. C:\OFFICE\WPWIN\WPDOCS\AGENDA\UTILITY\MTHEIGHT.WPD 4 --~' L t, ,~ ' 9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 9, 1997 ORDINANCE 090997-6 AUTHORIZING THE EXERCISE OF AN OPTION TO PURCHASE AND AUTHORIZING THE ACQUISITION AND ACCEPTANCE OF APPROXIMATELY 1.809 ACRES OF REAL ESTATE (TAX MAP #97.05-01-01) FROM DAVID E. HARRIS, ET UX, DOROTHY HARRIS MILLER, ET VIR, AND CAROL HARRIS LIKENS FOR PARKS AND RECREATION ACCESS PURPOSES WHEREAS, by Resolution #072297-2, the Board of Supervisors of Roanoke County approved an Option to Purchase Agreement dated July 14, 1997, wherein David E. Harris and Wanda L. Harris, Dorothy Harris Miller and James B. Miller, and Carol Harris Likens granted unto the Board of Supervisors of Roanoke County, Virginia, an option to purchase approximately 1.809 acres of real estate, located on the west side of Merriman Road, across from the intersection with Starkey Road, having a street address of 6461 Merriman Road, Roanoke, Virginia, and being designated on the Roanoke County Land Records as Tax Map No. 97.05-01-01, for the sum of $113,000.00; and, WHEREAS, under the terms of said agreement, the option must be exercised on or before September 15, 1997; and, WHEREAS, the property is required to provide future access to new Parks and Recreations facilities; and, WHEREAS, by Resolution #072297-2, the Board of Supervisors appropriated the sum of $118,000 from the 1992 bond account to cover the purchase price of this property and the related costs of acquisition; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on August 19, 1997; the second reading was held on September 9, 1997. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to exercise the option to purchase and acquire from David E. Harris and Wanda L. Harris, Dorothy Harris Miller and James B. Miller, and Carol Harris Likens approximately 1.809 acres of real estate, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the Cave Spring Magisterial District of the County of Roanoke, Virginia, located on the west side of Merriman Road, across from the intersection with Starkey Road, having a street address of 6461 Merriman Road, Roanoke, Virginia, and being designated on the Roanoke County Land Records as Tax Map No. 97.05-01-01. 2. That the purchase price of $113,000.00, and the related costs of acquisition up to the sum of $5,000.00, be paid from the 1992 bond account. 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the exercise of the option and the acquisition and acceptance of the property, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. 2 Supervisor Eddy moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: ~~~~~ Brenda J. Ho on, Deputy Clerk Roanoke County Board of Supervisors cc: File John Chambliss, Assistant County Administrator Pete Haislip, Director, Parks & Recreation Paul M. Mahoney, County Attorney John W. Birckhead, Director, Real Estate Assessment Diane D. Hyatt, Director, Finance 3 ACTION NO. ITEM NUMBER ~ - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Second Reading of an Ordinance Authorizing the Exercise of an Option to Purchase and Authorizing the Acquisition and Acceptance of Approximately 1.809 Acres of Real Estate (Tax Map #97.05-01-01) from David E. Harris, Et Ux, Dorothy Harris Miller, Et Vir, and Carol Harris Likens for Parks and Recreation Access Purposes COUNTY ADMINISTRATOR'S COMMENTS: ~~ SUMMARY OF INFORMATION: At the July 22, 1997 Board of Supervisors' meeting, the Board authorized staff to execute an option for the purchase of the Harris property. This tract lies directly across from the T- intersection where Starkey Road intersects with Merriman Road. This tract is needed to provide appropriate traffic movement onto Merriman Road when the park is developed on the back property along Back Creek. The agreed upon option price is $113,000 and the sellers have asked for a closing as soon as possible. Staff has tendered a $5,000 deposit. The monies to cover the purchase of this site were included in the 1992 bond referendum for site acquisition. The environmental audit and boundary survey have been completed. Staff has asked the consultant who is developing the master plan for the Merriman and Starkey Park sites to consider the impact of this site in their assumptions. The attached ordinance was approved for first reading on August 19 and the second reading is scheduled for September 9, 1997. I. sy FISCAL IMPACT: The purchase price of this property is $113,000. Monies are included in the 1992 bond account for the acquisition of property and was placed in a separate account based upon action of the Board of Supervisors on July 22, 1997. STAFF RECOMMENDATION: Staff recommends adoption of the second reading of the attached ordinance which authorizes the County Administrator to exercise the option agreement to purchase the 1.809 acre site and house. Respectfully submitted, r /rl (.,~ ohn M. Chambliss, r. Assistant County Administrator Approved Denied Received Referred To ACTION ()Motion by: O () O Approv d by, Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy Harrison _ _ _ Johnson _ _ _ Minnix _ _ _ Nickens ~+ 7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 9, 1997 ORDINANCE AUTHORIZING THE EXERCISE OF AN OPTION TO PURCHASE AND AUTHORIZING THE ACQUISITION AND ACCEPTANCE OF APPROXIMATELY 1.809 ACRES OF REAL ESTATE (TAX MAP #97.05-01-01) FROM DAVID E. HARRIS, ET UX, DOROTHY HARRIS MILLER, ET VIR, AND CAROL HARRIS LIKENS FOR PARKS AND RECREATION ACCESS PURPOSES WHEREAS, by Resolution #072297-2, the Board of Supervisors of Roanoke County approved an Option to Purchase Agreement dated July 14, 1997, wherein David E. Hams and Wanda L. Harris, Dorothy Harris Miller and James B. Miller, and Carol Harris Likens granted unto the Board of Supervisors of Roanoke County, Virginia, an option to purchase approximately 1.809 acres of real estate, located on the west side of Merriman Road, across from the intersection with Starkey Road, having a street address of 6461 Merriman Road, Roanoke, Virginia, and being designated on the Roanoke County Land Records as Tax Map No. 97.05-01-01, for the sum of $113,000.00; and, WHEREAS, under the terms of said agreement, the option must be exercised on or before September 15, 1997; and, WHEREAS, the property is required to provide future access to new Parks and Recreations facilities; and, WHEREAS, by Resolution #072297-2, the Board of Supervisors appropriated the sum of $118,000 from the 1992 bond account to cover the purchase price of this property and the related costs of acquisition; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on August 19, 1997; the second reading was held on September 9, 1997. .T- y THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to exercise the option to purchase and acquire from David E. Harris and Wanda L. Harris, Dorothy Harris Miller and James B. Miller, and Carol Harris Likens approximately 1.809 acres of real estate, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the Cave Spring Magisterial District of the County of Roanoke, Virginia, located on the west side of Merriman Road, across from the intersection with Starkey Road, having a street address of 6461 Merriman Road, Roanoke, Virginia, and being designated on the Roanoke County Land Records as Tax Map No. 97.05-01-01. 2. That the purchase price of $113,000.00, and the related costs of acquisition up to the sum of $5,000.00, be paid from the 1992 bond account. 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the exercise of the option and the acquisition and acceptance of the property, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. ,• ACTION NUMBER ITEM NUMBER / ~S~ f " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: ~ FIRE CODE BOARD OF APPEALS At their August 19 meeting, the Board of Supervisors approved changes to the County Fire Prevention Code which authorized the Building Code Board of Adjustments and Appeals as the appropriate committee to hear appeals to the Fire Prevention Code. The Fire Code Board of Appeals must include members with fire protection engineering experience, or a fire protection contractor with ten years experience, and an electrical engineer. To meet this criteria, the Board of Supervisors needs to appoint two alternates representing these areas of expertise to serve four-year terms. The alternates will be called to serve as regular members when there are appeals to the Fire Prevention and Protection Code. They may also serve as alternates to the Building Code Board of Adjustments and Appeals. ~ GRIEVANCE PANEL The two year term of Cecil Hill will expire 09/27/97. At the August 19 Board meeting, Supervisor Nickens asked Board Clerk Mary Allen to contact Mr. Hill about serving another term. Mr. Hill has indicated his willingness to serve another term. ~ INDUSTRIAL DEVELOPMENT AUTHORITY The four year term of Billy H. Branch will expire 09/28/97. ~ TASR FORCE TO REVIEW PROBLEMS ENCOUNTERED BY THE DISABLED, v ~~! At their July 22 meeting, the Board of Supervisors approved the establishment of the above task force and the appointment of two individuals from each magisterial district who meet the criteria of being disabled, physically challenged, senior citizen or a family member who is a caregiver of such a person. Supervisor Harrison is nominating Mrs. Terry Conner and the Reverend Jim Reynolds to represent the Catawba Magisterial District. SUBMITTED BY: Mary H. llen, CMC Clerk to the Board Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: APPROVED BY: Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy Harrison _ Johnson _ Minnix _ Nickens L_ 1~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 RESOLUTION 090997-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for September 9. 1997 designated as Item L -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 12, inclusive, as follows: 1. Confirmation of Committee Appointment to the Industrial Development Authority. 2. Acceptance of water and sanitary sewer facilities serving Canterbury Park, Section 9. 3. Resolutions of appreciation upon the retirements of: (a) Claude G. Lee, Planning and Zoning Department; and (b) Maxine T. Wiley, Social Services Department. 4. Request from the Sheriffs Office to accept and appropriate the Adult Literacy and Basic Education Program grant. 5. Request from the School Board to appropriate $3,000 for Title VI, Innovative Education Program Strategies Fund. 6. Request to appropriate the donations received from Lawrence Transportation Systems and Crouch's Pharmacy for use by the Department of Planning and Zoning for the Williamson Road Hollins Village Project. 7. Resolution amending and readopting Resolution 052896-13.e authorizing the organization of volunteer rescue squad organizations by adding Read Mountain Fire and Rescue, Inc., recognizing same for purposes of "Line of Duty Act" and for certain immunities. 8. Approval of Charter Agreement with Cardinal Criminal Justice Academy for Sheriff s Office and Police Department. 9. Re-allocation of Capital Funds for Capital Improvement Program items. 10. Request from School Board to appropriate funds for purchase of mobile classrooms. 11. Request from School Board to appropriate funds to William Byrd High School`s Saturday School. 12. Acceptance of Virginia Compensation Board funds for the purchase of Virginia Criminal Information Network (VCIN) Terminal and reappropriation of funds to Sheriff's Office. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution after discussion of Items 10, 11 and 12, and carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: ~.. Brenda J. Holt ,Deputy Clerk Roanoke County Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections Gerald S. Holt, Sheriff James R. Lavinder, Chief of Police 2 Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board Terrance L. Harrington, Director, Planning & Zoning Paul M. Mahoney, County Attorney Lorraine S. Lange, Associate Director of Instructions Martin L. Robison, Assistant Superintendent Garland Life, Senior Director of Instruction 3 A-090997-7. a ACTION NO. ITEM NUMBER ~'- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Confirmation of Committee Appointment to the Industrial Development Authority COUNTY ADMINISTRATOR'S COMMENTS: The following nomination was made at the August 19,1997 meeting, and should now be confirmed. Supervisor Nickens nominated Stephen Musselwhite to serve a four year term. This term will expire September 27, 2001. It is recommended that the above appointment be confirmed by the Board of Supervisors. Respectfully submitted, ~. C!_~~ Mary H. Allen, CMC Clerk to the Board Approved by, Elmer C. Hodge County Administrator L-1 ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Absent Denied ( ) approve Eddy _~ Received ( ) Harrison ~,_ Referred ( ) Johnson ~_ To ( ) Minnix ~ Nickens _~ cc: File Industria Development Authority ,. A-090997-7. b ACTION # ITEM NUMBER 'C '- .~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Canterbury Park, Section 9 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Steeplehunt of Canterbury park, Section 9, Boone, Boone & Loeb, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lumsden Associates entitled Steeplehunt of Cantrbury Park, Section 9, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $27,000 and $ 44,000 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Steeplehunt of Canterbury Park, Section 9 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. L-,~ SUBMITTED BY: Gary Robert on, P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator L-2 ---------------------------------------------------------------- Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Bob L. Johnson to a~r~ve VOTE No Yes Absent Eddy ~ Harrison ~_ Johnson ~ Minnix ~._ Nickens X cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections 10-29-1995 4=17AM FRC~1 Noy r~r P. 2 ~. - z b ~ !4 ~ ~ s~ <o .• ~ • c d . ~ b3 - {42.7 =x'`13 .. •~~sa.ae ~ ~~ 8 l27.2f {06.99 85x.98 ~1i tti .~, ~ ~ ~ r a~ `'9 ~ ~ ~ 05.41 ~ ~ G.~ 6 ~ 2~ C5 '}9 ~ ~c~ Q ~T,gp 8907 y.,~ ~+ 1~ ~ Q '~ • ~ ~ '~I~, ~9k', o~ i . !~. ~~ • N -~ ZaA ~ 'p ~~ ~ ~ 14~~ ~ • _ ~ .y 10 5. S' ~ 'n ~p, "~ c~.q `'SS ~5Q daA, b cq ~~ ~ ~ ~g ri 7,~ i r ~ ~ r ~~ 2~A ~ `4~ Ag ~3~ r L ~ A I~ Q RD `~J~ ~ ~` ~{p 'ea ~~ a f~~'n ~ A~ } ~~4 ~`~+ 'u- a~ -r, 'O ~Y• ~ t ~ ryQ~ a~ ~~ 9~ T ~, ~, ~ 5 ~~r ~~~~ 2~ A ~ + _ ti `~t ~7`r" °' mss ~o ~ ta'3,ZS s 1~ ~~ a !d !2 ~ ~ ti ,•, ~~~ a o~ ,~ ~ ~ \ __._ ..._ ~. _~ _ d - t7 _ ~ 120ANOK,C' COUNT-Y ACCEPTANCE OF WATER ANB SEWER UTILI?'~ ~ FOR CANxERBCIRY PARK, SECTION 9 DEPARTII~ENT PROJECT X91-SB-009$4 F .., DEED OF EASEMENT AND ASSIGNMENT THIS DEED, DEED OF EASEMENT AND ASSIGNMENT, made this 25th day of October, 1995, by and between: Boone, Boone & Loeb, Inc. hereinafter referred to as the "Developer," party of the first part; the BOARD OF .SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, hereinafter referred to as the "Board," party of the second part; and ELMER C. HODGE, County Administrator of Roanoke County, VIRGINIA, party of the third part. W I T N E S S E T H THAT FOR AND IN CONSIDERATION of the mutual benefits to accrue, the Developer does hereby GRANT, CONVEY, ASSIGN AND i TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto, in and to the water and/or sewer systems in the streets, avenues and public utility, water and/or sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of-which is more particularly shown and described and designated as follows, to wit: As shown on the plan entitled SteepleHunt of Canterbury Park, Section 9, made by Lumsden Associates and on file in the Roanoke County Engineering Department. f ~, L _ i.../ The Developer does hereby covenant and warrant that it-will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, party of the third part, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia. LOWING signatures and seals: Developer By. As. State of County/City of: to wit: The foregoing deed was acknowledged before me this: __ _ 30 ~- day of 19 ~ S , B y : ~ ALL.. ~ ~~ j fZ• a s ~7--'r Duly authorized officer Title on behalf Notary Public My Commission expires : ~~~fZ~~i~-~ ~8~ `! ~U ~~ ',, Approved as to form: County Attorney State of: L _"'~ County Administrator of Roanoke County, Virginia By Elmer C. Hodge County/City of: to wit: The foregoing deed was acknowledged before me this: day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: ~+~~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 RESOLUTION 090997-7.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF CLAUDE G. LEE, PLANNING AND ZONING DEPARTMENT WHEREAS, Claude G. Lee was employed on November 27, 1975, by the Planning & Zoning Department as a Zoning Inspector, was appointed Zoning Administrator on April 1, 1985, and has served as a Zoning Enforcement Officer since June 25, 1988; and WHEREAS, Claude G. Lee consistently demonstrated his commitment to Roanoke County citizens by his effective and professional administration of the zoning ordinance, and WHEREAS, Claude G. Lee, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and WHEREAS, Claude's Planning Department friends and colleagues will miss his daily friendship and the products of Glenna's baking wizardry! NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CLAUDE G. LEE for over twenty-one years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: Brenda J. H on, Deputy Clerk Roanoke County Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Joseph Sgroi, Director, Human Resources 2 L AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 RESOLUTION 090997-7.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF MAXINE T. WILEY, SOCIAL SERVICES DEPARTMENT WHEREAS, Maxine T. Wiley was first employed on September 15, 1977, as a social worker in the Social Services Department, and has capably served in that position for over nineteen years; and WHEREAS, Maxine T. Wiley always enjoyed working with children and families and was especially helpful to single women with children by serving as a role model, encouraging them in their personal and educational development, and providing information about positive parenting techniques; and WHEREAS, Maxine T. Wiley was always supportive of her clients and promoted self-sufficiency development; and WHEREAS, Maxine T. Wiley, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MAXINE T. WILEY for over nineteen years of capable, loyal and dedicated service to Roanoke County. 1 FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: ~„ ~-.' Brenda J. H ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Dr. Betty McCrary, Director, Social Services Joseph Sgroi, Director, Human Resources 2 r ACTION NO. / ITEM NUMBER `'~ ~ ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Resolutions of appreciation upon the retirements of Claude G. Lee, Planning and Zoning Department, and Maxine T. Wiley, Social Services Department COUNTY ADMINISTRATOR'S COMMENTS: Mr. Claude G. Lee, Planning and Zoning Department, retired on' August 1, 1997, from Roanoke County with over twenty one years of service. Ms. Maxine T. Wiley, Social Services Department, retired on August 1, 1997 with over nineteen years of service. Mr. Lee and Ms. Wiley have requested that their resolutions be mailed to them. It is recommended that the Board approve the attached resolutions and direct the Clerk to mail them to Mr. Lee and Ms. Wiley. Respectfully submitted, Approved by, Brenda J. of on Elmer C. Hodge Deputy Clerk County Administrator ---------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs.. Eddy Harrison Johnson Minnix Nickens " ~C~.... AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF CLAUDE G. LEE, PLANNING AND ZONING DEPARTMENT WHEREAS, Claude G. Lee was employed on November 27, 1975, by the Planning & Zoning Department as a Zoning Inspector; was appointed Zoning Administrator on April 1, 1985; and has served as a Zoning Enforcement Officer since June 25, 1988; and WHEREAS, Claude G. Lee consistently demonstrated his commitment to Roanoke County citizens by his effective and professional administration of the zoning ordinance, and WHEREAS, Claude G. Lee through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens; and WHEREAS, Claude's Planning Department friends and colleagues will miss his daily friendship and the products of Glenna's baking wizardry! NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to CLAUDE G. LEE for over twenty-one years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. ~.-.~6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF MAXINE T. WILEY, SOCIAL SERVICES DEPARTMENT WHEREAS, Maxine T. Wiley was first employed on September 15, 1977 as a social worker in the Social Services Department; and has capably served in that position for over nineteen years; and WHEREAS, Maxine T. Wiley always enjoyed working with children and families and was especially helpful to single women with children by serving as a role model, encouraging them in their personal and educational development, and providing information about positive parenting techniques; and WHEREAS, Maxine T. Wiley was always supportive of her clients and promoted self-sufficiency development; and WHEREAS, Maxine T. Wiley through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MAXINE T. WILEY for over nineteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. A-090997-7. e ACTION NO. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9 , 1997 AGENDA ITEM: Request to accept the Adult Literacy and Basic Education Program grant and to appropriate the funds into the Sheriffs Office Care and Confinement of Prisoners Part-Time Salaries Account COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: We have received approval for grant money from the State Department of Education for the Adult Literacy and Basic Education/GED Program operated by Roanoke City Schools under the auspices of the Roanoke County-Salem Jail. The funding period began July 1, 1997, and will end June 30, 1998. The total amount of the grant is $15,268. We will be reimbursed with Federal funds in the amount of $13,741, and we are to cover the remaining cost from Jail funds. The jail's match is being paid out of the Sheriffs Office Subfund account and requires no additional funding from the Board of Supervisors. SUMMARY OF INFORMATION: See attachment. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance of this grant per the conditions of the Roanoke City Public Schools and the Roanoke County Sheriff's Office. Respectfully submitted: ,ll ~ -nro''•o Gerald S. Holt Sheriff Approv d by, Elmer C. Ho ge, Jr. County Administrator L L-4 ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Absent Denied ( ) ap.~rove Eddy _~. Received ( ) Harrison x Referred ( ) Johnson ~ To ( ) Minnix _~ Nickens _~ cc: File Gerald S. Holt, Sheriff Diane D. Hyatt, Director, Finance I ~ L-~ Roanoke City Public Schools -Business, Technical & Adult Education P. O. Box 13145 - Roanoke, Virginia 24031 Telephone (540) 853-2661 FAX (540) 853-2047 ~' MEMO TO: Pat Chockley FROM: Lloyd W. Enoch x y~ DATE: July 22, 1997 RE: Approval for ABE Programs, 1997-98 We have received approval from the State Department of Education for the program for the Fiscal Year 1997-98. Federal funds approved for the Roanoke County Jail for' the year is $13, 741.00. As you know, your agency must match the Federal dollars with cash in the amount of 10% of the total amount spent. This means that you must spend $1, 527.00 in cash from you accounts in order to qualify for the approved federal amount. There are new forms for use this year as shown on the enclosed forms. Please review these forms carefully and let me know if you need assistance. Thank you! It is a pleasure to work with you and your agency again this year. C: Dot Hayes A-090997-7. f ACTION ,. ITEM NUMBER ~ .~. MEETING DATE: AGENDA ITEM: Request from School Board to appropriate $3000 for Title VI, Innovative Education Program Strategies Fund. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND : Title VI, Innovative Education Program Strategies funds from the Virginia Department of Education were set aside to meet local educational priorities. Roanoke County will use the money to support staff development in order to implement the Standards of Learning in English, mathematics, science, history, and technology. SUMMARY OF INFORMATION: The Virginia Department of Education will give $3000 Professional Development Grants to local divisions in order to implement the Standards of Learning. Roanoke County will use the $3000 for tuition assistance for K-12 teachers FISCAL IMPACT: none. STAFF RECOMMENDATION: Staff recommends appropriation of $3000 for Title VI, Innovative Education Program Strategies Funds. ~~nt~.~,r~.. ~ ~t~_ Lorraine S. Lange Elmer C. Hodge Associate Director of Instruction County Administrator L-5 ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Absent Denied ( ) approve Eddy ~_ Received ( ) Harrison ~ Referred ( ) Johnson ~- To ( ) Minnix ~_ Nickens ~_ cc: File Lorraine S. Lange, Associate Director of Instructions Dr. Deanna Gordon, School Superintendent Diane D. Hyatt, Director, Finance Brenda Chastain, Clerk, School Board ~r ~ t A-090997-7. g 1 ACTION NO. ITEM NO. L , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Request to Appropriate the Donations Received from Lawrence Transportation Systems and Crouch's Pharmacy for Use by the Department of Planning and Zoning for the Williamson Road Hollins Village Project COUNTY ADMINISTRATOR'S COMMENTS: N Lawrence Transportation Systems has contributed $150.00 and Crouch's Pharmacy has contributed $50.00 towards the maintenance of the landscaping in the public right-of-ways within the Williamson Road Hollins Village Corridor. Roanoke County needs to officially receive these donations, and appropriate the money to the Department of Planning and Zoning to be used for the maintenance of these landscaped areas. FISCAL IMPACT• The $200 in private funding will be used to help defray the annual maintenance costs for these areas. Staff recommends as follows: 1. That the Board of Supervisors officially accept these contributions and appropriate the funding to the Department of Planning and Zoning for the Williamson Road Corridor Project. ~• L '"` (p 2 Respectfully fitted, Terrance Ha Directo of Pl rfgton, AICP ing and Zoning L-6 Approved, ~ ~~~ Elmer C. Hodge County Administrator ----------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Absent Denied ( ) ~bbrove Eddy ~ Received ( ) Harrison ~_ Referred ( ) Johnson x To ( ) Minnix X Nickens } cc: File Terrance L. Harrington, Director, Planning & Zoning Diane D. Hyatt, Director, Finance {'' ,a ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 RESOLUTION 090997-7.h AMENDING AND READOPTING RESOLUTION 052896-13.e AUTHORIZING THE ORGANIZATION OF VOLUNTEER RESCUE SQUAD ORGANIZATIONS BY ADDING READ MOUNTAIN FIRE AND RESCUE DEPARTMENT, INC., RECOGNIZING SAME FOR PURPOSES OF THE "LINE OF DUTY ACT" AND FOR CERTAIN IMMUNITIES WHEREAS, by Resolution 042396-2 the Board of Supervisors recognized the existence of the eleven volunteer fire fighting organizations, namely Back Creek Fire Company, Read Mountain Fire Company, Vinton Fire Company, Cave Spring Fire Company, Catawba Fire Company, Hollins Fire Company, Mt. Pleasant Fire Company, Clearbrook Fire Company, Bent Mountain Fire Company, Fort Lewis Fire Company, and the Mason Cove Fire Company, serving Roanoke County, which have been formed in accordance with Section 27-8 of the 1950 Code of Virginia, as amended; and WHEREAS, by Resolution 052896-13.e the Board of Supervisors recognized the existence of the nine volunteer rescue squads, namely Vinton First Aid Crew, Inc., Cave Spring First Aid and Rescue Squad, Inc., Catawba-Mason Cove Rescue Squad, Inc., Mt. Pleasant First Aid and Rescue Crew, Inc., Clearbrook First Aid and Rescue Squad, Inc., Bent Mountain First Aid and Rescue Crew, Inc., Fort Lewis Rescue Squad, Inc., Roanoke County Fire and Rescue Department No. 5 -Hollins, and Roanoke County Fire and Rescue Department No. 11 -Back Creek who are deemed an instrumentality of the County in accordance with the provisions of the Code of Virginia, as amended, and enjoy all the benefits and immunities granted thereunder; and WHEREAS, Read Mountain Fire and Rescue has been licensed by the Commonwealth of Virginia as a transporting agency to serve fully as a rescue squad; and 1 WHEREAS, for such volunteer rescue squads to receive the benefits of the "Line of Duty Act" as provided in Section 2.1-133.5, et seq. of the 1950 Code of Virginia, as amended, recognition by the governing body of the County as an integral part of the County's official safety program is required; and WHEREAS, the County has always recognized the important contributions made by the members of each volunteer rescue squad to the County and wishes to make available the benefits of the "Line of Duty Act" as hereinabove mentioned. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, hereby amends and readopts Resolution 052896-13.e approving the organization of the Vinton First Aid Crew, Inc., Cave Spring First Aid and Rescue Squad, Inc., Catawba- Mason Cove Rescue Squad, Inc., Mt. Pleasant First Aid and Rescue Crew, Inc., Clearbrook First Aid and Rescue Squad, Inc., Bent Mountain First Aid and Rescue Crew, Inc., Fort Lewis Rescue Squad, Inc., Roanoke County Fire and Rescue Department No. 5 -Hollins, Roanoke County Fire and Rescue Department No. 11 -Back Creek, and Read Mountain Fire and Rescue Department, Inc., such volunteer rescue squads being organized pursuant the provisions of the Code of Virginia; and BE IT FURTHER RESOLVED that each volunteer rescue squad organization in Roanoke County, Virginia, so recognized by the Board of Supervisors of Roanoke County, Virginia, shall enjoy all the benefits and immunities provided in by the 1950 Code of Virginia. That the Board of Supervisors does fully recognize the contributions made to the County by the members of the volunteer rescue squads. Supervisor Johnson moved to adopt the resolsution. The motion passed by the 2 following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: Brenda J. H on, Deputy Clerk Roanoke County Board of Supervisors cc: File Chief Rick Burch, Fire and Rescue Chief Paul Mahoney, County Attorney Bob Jernigan, Risk Management ACTION NO. ITEM NUMBER L " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTI' ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Resolution amending and readopting Resolution 052896-13.e authorizing the organization of volunteer rescue squad organizations by adding Read Mountain Fire and Rescue, recognizing same for purposes of the "Line of Duty Act" and for certain immunities COUNTY ADMINISTRATOR'S COMMENTS: /~~~~ a?~~ BACKGROUND: On May 28, 1996, the Board of Supervisors adopted Resolution 052896-13.e recognizing the volunteer rescue squad organizations in Roanoke County and authorizing them to receive the benefits of the "Line of Duty Act" and to enjoy all the benefits and immunities of Chapter 27 of the Code of Virginia. On April 23, 1996, the Board of Supervisors adopted a similar resolution to benefit the 11 volunteer fire fighting organizations in the County: Vinton Fire Company, Cave Spring Fire Company, Catawba Fire Company, Hollins Fire Company, Mt. Pleasant Fire Company, Clearbrook Fire Company, Bent Mountain Fire Company, Fort Lewis Fire Company, Back Creek Fire Company, Read Mountain Fire Company, and the Mason Cove Fire Company. These resolutions provide that the members of any fire company or department or rescue squad which has been recognized by a resolution of the governing body of any county, city, or town of this Commonwealth shall be eligible for the benefits of the "Line of Duty Act" as provided in Chapter 11.1 of Title 2.1 of the Code of Virginia. These benefits include payment of up to $50,000 to a member's beneficiary if death occurred in the line of duty. This resolution also deems the volunteer rescue squads as "an instrumentality of the county," and as such "exempt from suit for damages done incident to fighting fires or providing rescue services." This immunity is authorized by the provisions of the Code of Virginia. • Read Mountain Fire and Rescue has now been approved to serve as a transporting agency and as such to function fully as a rescue squad. This resolution adds them to the list of rescue squads previously approved for coverage under the "Line of Duty Act." The adoption of this resolution grants these valuable benefits to the County's volunteer rescue squads, including Read Mountain Fire and Rescue, and signifies the County's continuing support and gratitude for their efforts. STAFF RECOMMENDATION: Staff recommends that the Board adopt the attached resolution. Respectfully submitted, Approve by, r ~~~ ~rti-- John M. Chambliss, Jr. ~ E mer C. Hodge Assistant County Administrator County Administrator ACTION VOTE Approved ()Motion by: No Yes Abs Denied () Eddy Received () Harrison _ _ _ Referred O Johnson _ _ To Minnix _ _ _ Nickens c: Chief Rick Burch, Fire and Rescue Bob Jernigan, Risk Management Paul Mahoney, County Attorney i L-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 RESOLUTION AMENDING AND READOPTING RESOLUTION 052896-13.e AUTHORIZING THE ORGANIZATION OF VOLUNTEER RESCUE SQUAD ORGANIZATIONS BY ADDING READ MOUNTAIN FIRE AND RESCUE DEPARTMENT, INC., RECOGNIZING SAME FOR PURPOSES OF THE "LINE OF DUTY ACT" AND FOR CERTAIN IMMUNITIES WHEREAS, by Resolution 042396-2 the Board of Supervisors recognized the existence of the eleven volunteer fire fighting organizations, namely Back Creek Fire Company, Read Mountain Fire Company, Vinton Fire Company, Cave Spring Fire Company, Catawba Fire Company, Hollins Fire Company, Mt. Pleasant Fire Company, Clearbrook Fire Company, Bent Mountain Fire Company, Fort Lewis Fire Company, and the Mason Cove Fire Company, serving Roanoke County, which have been formed in accordance with Section 27-8 of the 1950 Code of Virginia, as amended; and WHEREAS, by Resolution 052896-13.e the Board of Supervisors recognized the existence of the nine volunteer rescue squads, namely Vinton First Aid Crew, Inc., Cave Spring First Aid and Rescue Squad, Inc., Catawba-Mason Cove Rescue Squad, Inc., Mt. Pleasant First Aid and Rescue Crew, Inc., Clearbrook First Aid and Rescue Squad, Inc., Bent Mountain First Aid and Rescue Crew, Inc., Fort Lewis Rescue Squad, Inc., Roanoke County Fire and Rescue Department No. 5 -Hollins, and Roanoke County Fire and Rescue Department No. 11 -Back Creek who are deemed an instrumentality of the County in accordance with the provisions of the Code of Virginia, as amended, and enjoy all the benefits and immunities granted thereunder; and WHEREAS, Read Mountain Fire and Rescue has been licensed by the Commonwealth of Virginia as a transporting agency to serve fully as a rescue squad; and .G_.. ~- WHEREAS, for such volunteer rescue squads to receive the benefits of the "Line of Duty Act" as provided in Section 2.1-133.5, et sea. of the 1950 Code of Virginia, as amended, recognition by the governing body of the County as an integral part of the County's official safety program is required; and WHEREAS, the County has always recognized the important contributions made by the members of each volunteer rescue squad to the County and wishes to make available the benefits of the "Line of Duty Act" as hereinabove mentioned. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, hereby amends and readopts Resolution 052896-13.e approving the organization of the Vinton First Aid Crew, Inc., Cave Spring First Aid and Rescue Squad, Inc., Catawba- Mason Cove Rescue Squad, Inc., Mt. Pleasant First Aid and Rescue Crew, Inc., Clearbrook First Aid and Rescue Squad, Inc., Bent Mountain First Aid and Rescue Crew, Inc., Fort Lewis Rescue Squad, Inc., Roanoke County Fire and Rescue Department No. 5 -Hollins, Roanoke County Fire and Rescue Department No. 11 -Back Creek, and Read Mountain Fire and Rescue Department, Inc. , such volunteer rescue squads being organized pursuant the provisions of the Code of Virginia; and BE IT FURTHER RESOLVED that each volunteer rescue squad organization in Roanoke County, Virginia, so recognized by the Board of Supervisors of Roanoke County, Virginia, shall enjoy all the benefits and immunities provided in by the 1950 Code of Virginia. That the Board of Supervisors does fully recognize the contributions made to the County by the members of the volunteer rescue squads. c: Chief Rick Burch, Fire and Rescue Chief Paul Mahoney, County Attorney Bob Jernigan, Risk Management A-090997-7.i ACTION NO. ITEM NUMBER L " ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Approval of Charter Agreements with Cardinal Criminal Justice Academy for Sheriff s Office and Police Department COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval SUMMARY OF INFORMATION: The Cardinal Criminal Justice Academy ("Academy")was established as a regional law enforcement training school sanctioned by the Virginia Department of Criminal Justice. Roanoke County, as a participating locality, ratified the Charter Agreement for the operation of the Academy on June 14, 1988. Officers from the Sheriffs Office and Police Department receive law enforcement training at the Academy. Section 15.1-21, Code of Virginia, 1950 as amended, requires Roanoke County to participate in the Charter Agreement. The Academy has recently made changes to expand their membership and Executive Board. This change requires participating localities to adopt a revised Charter Agreement, and a draft of that agreement is attached with the proposed changes in bold type. Separate agreements must be signed for the Sheriffs Office and Police Department. This does not change or restrict Roanoke County's use of the Academy in any way. FISCAL IMPACT: None STAFF RECOMMENDATION: It is recommended by Sheriff Holt and Police Chief Lavinder that the Board of Supervisor approve the attached Charter Agreement and authorize the Board Chairman L ` U to execute the necessary documents for the Sheriffs Office and Police Department. Respectfully submitted, Gerald S. Holt Sheriff ames R. Lavinder Chief of Police L-8 Approved (x) Der-.ied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Hob L. Johnson to approve VOTE No Yes Absent Eddy ~ Harrison x Johnson x Minnix ? Nickens X Approved by, Elmer C. Hodge County Administrator cc: File Gerald S. Holt, Sheriff James R. Lavinder, Chief of Police Paul M. Mahoney, County Attorney 2 Charter Agreement for the Cardinal Criminal Justice Academy L _ i i E SECTION 1. reation There is hereby created by the undersigned counties, cities, and towns, the Cardinal Criminal Justice Academy (hereinafter called the "Academy") wk~jt shall exist under and be subject to the terms and conditions of th to constitute the agreement required by section amended, for the joint exercise of powers of partic SECTION 2. Purpose hall be deemed -21, Co~~`~~~:<'~{;~r~~ja 1950 ical The purpose of the Academ sf~ll''~be to . < ovtl'~~i`'~`~atin 'urisdictions, rivate Y ,... ,.I~. ~::.::::~.:::::::.~:.~~ 91 p entities thaf have law enforcer!# authc~~ty purs`~nt to the Code of Virginia and justice tra criminal ju as a ay be :fioriz~~i~y the Executive Board to attend Acad~h~~the highest achievable quality of criminal plished through the development and operation of €~~~.as mandated by the Commonwealth of Virginia and Council of the Academy. The Academy and this charter shall exist in perpetuity, subject however, to dissolution under one of the following conditions: A. At any time, by agreement of the governing bodies of all of the participants herein. Draft 8/96 1 such other personnel who,,:;::; • ,L _ ~,` B. On June 30 of any year, in the event the governing body of any participant desiring to withdraw shall have notified the Academy's Governing Council of its intent to withdraw, on or before the preceding Nlar~l°r~- October 7. The notice provided for herein shall be in writing. SECTION 4. Governing Council B. A q and ON 5. of ~~fF~~r~€~s at which actions are taken. i~i~~.onsis~>~~~`v1% of the participating jurisdictions or entities There is hereby created the Cardinal Criminal Justice Academy Executive Board (hereinafter called the "Board'). The ~feea#tve Board shall be composed of severs nine members, consisting of five six criminal justice system representatives, Draft 8/96 2 G._. °` fhe chief financial officer of the fiscal agent, the chairman and vice-chairman of the Council. Said ~~= Board members shall be elected by the Council during the March meeting. Their term of office shall be for one year and shall begin July 1. appropriate. 2. To oversee and be consideration to onsible')or the op~ation of the Academy, giving due >:~° needs;:?>~he pac#3~ipating jurisdictions for basic and in- to the>~iri benefits of instruction available, in fixing ~~ii~~~'`~``::;:;and fre~"'''>€af training, and to service demand infixing operation his pers and responsibilities. `~'i~''contract with participating jurisdictions for necessary administrative and maintenance services. 5. To promulgate a schedule in each year of fixed costs for maintenance of the Academy, equipment, and basic staff, and of variable costs of operation Draft 8/96 3 ... . ~,. ~` depending on student population; and to promulgate a fee or schedule of fees per student if necessary. A. 6. To provide for the admission of trainees not employed by a participating jurisdiction and to fix fees that will be necessary. To appoint a curriculum committee to assist in develop training programs and projects. ._ :::_.. C. A quorum to conduct business shall voting. SECTION 6. Financing and Budget The Board shall designate the <:.. ~. as its fiscal agent, who sha/I be ~t~'sri for the manner in which shall e Academy ~`>`e of the participants to act Board. The Board shall provide may be authorized, provided that it system of the fiscal agent is employed. The Bn`d may own or lease necessary real property, or may '`t~~ation needs. In the event an Academy plant is furnished ion, the Board shall determine the method by which facilities Draft 8/96 sha.l:l~e given; provided, however, that such and the proposed amount of such payment and/or credit, be subject to the approval of the Bever-~ri~g Council. Improvements becoming a part of the real estate shall be provided for in the same manner. 4 2. Equipment -The Board shall, from time to time as it deems necessary, approve a schedule of equipment providing for non-expendable equipment costs and a method apportioning such costs among the participants and submit costs among the participants and submit it to the Council with the approved operating budg€~'~: B. Operating Expenses -The Board shall be respcansible annual operating budget, and shall submit its proved Council not n on of an the Board shall make ~``fiThe operating budget into att~ and give credit for at such fair value to the operating budget shall be each a 100 %::`:'!>tilE~a operational ~;it~fcipant agrees that for any year in which the Academy, it shall appropriate to the Academy federal or state grants which shall be determined officers that the jurisdiction is authorized. Payments of the to the fiscal agent shall be made at such intervals as the cil may provide for. SECTION 7. Termination Termination of this cooperative endeavor shall occur only as provided for in Draft 8/96 5 endm'i~#~#<~~>::#his Charter. Such icipatir'irisdictional governing ~r,;r~currence in the proposed ij~>xt;~;~pi^oval of the participating jurisdictions by ~g bodies, and by the attesting of the authorized Authorized Signature Authorized Signature L "" ,© Section 3. In the event this agreement and charter is terminated, payment and/or credit for the furnishing and use of real property owned by a participant shall be scheduled and valued by or at the direction of the Board and distributed in kind to the participants as nearly as is feasible in the same proportion as they contributed to acquiring it; provided, however, that one or more participants may purchase the interests. of one Q~`~tiore others in the property. SECTION 8. Amendments The Board may make recommended amendments require approval by three bodies and will take effect on July 1 amendment or amendments. Date Draft 8/96 6 .' . ~ A-090997-7 . j ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Re-allocation of Capital Funds for CIP Items COUNTY ADMINISTRATOR'S COMMENTS: ~~,~~,.~~ ' ~~~^~''~. SUMMARY OF INFORMATION: Part of the five year Capital Improvement Program for fiscal years 1998-2002 involved reallocating $750,000 that had been previously allocated to Social Service renovations to other important capital projects. This reallocation of funds was discussed at several work sessions with the Board of Supervisors and is included as part of the published Capital Improvement Program (page 130). The Capital Improvement Program is a policy document and the appropriations for these items is done separately. The reallocation of this $750,000 was inadvertently omitted from the appropriation resolution that was prepared for the 1997-98 portion of the County Capital Improvement Program. At this time staff is requesting that the Board formally reallocate this $750,000 to the project outlined in the CIP book. FISCAL IMPACT: The County will undesignate $750,000 in the capital fund which was originally intended for renovations to the social services building and redesignate them to the following items discussed at work sessions in March and April, 1997: M:\FINANCE\COMMON\BOARD\9-9-97.CIP September 5, 1997 ~.. Bunk Room Additions -- Hollins and Fort Lewis $330,000 Clearbrook Public Safety Building Renovations -Initial Phase 20,000 Expansion of File Storage Area -Clerk of the Circuit Court 33,500 Window Replacement at Public Safety Building 94,000 Continued Implementation of County-Wide Internet/Reference Access 14,000 Joint County/City Radio Communications System 208,500 Capital Fund Unappropriated Balance 50,000 Total Reallocated in Capital Fund $750,000 • • STAFF RECOMMENDATION: Staff recommends undesignating the $750,000 for social service building renovations and reallocating the funds for the purposes described above. Respectfully submitted, Diane D. Hyatt Director of Finance L-9 Approv by, ~~ Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Rah r,_ Johnson to No Yes Absent Denied ( ) ~n~nrr^~~ _ Eddy ~_ Received ( ) Harrison ~_ Referred ( ) Johnson ~_ To ( ) Minnix ~_ Nickens ~_ cc: File Diane D. Hyatt, Director, Finance M:\FINANCE\COMMON\BOARD\9-9-97.CIP September 5, 1997 i• i• , Appendix II Capital Improvement Program Funded Items FY 1997-98 Proposed FY 1997-98 IG P Projects Funded in General Oaerations: ~ngineerinaand Inspections County Wide Road Improvements $500,000 Geographic Information System - Phase I 170,000 Plannipg and Zoning Neighborhood Incentive Fund -Hollins 30,000 Subtotal Projects Funded with Operating Funds 700,000 CIP Proiects Funded Using Existing Capital Funds: Fire and Rescue Bunk Room Additions -Hollins & Ft. Lewis Clearbrook Public Safety Building Renovations -Initial Phase clerk of the Circuit Court Expand File Storage Area Building_Maintenance Window Replacement at Public Safety Building Continued Implementation of County-wide Intemet/Reference Access Communications Joint County/City Radio Communications System (Lease Purchase) Subtotal Projects Funded with Capita! Funds _ 330, 000 20,000 33, 500 94, 000 14,000 208,500 700.000 • A-090997-7 . k ACTION NO ITEM NUMBER L- ' ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Request from School Board to appropriate funds for purchase of mobile classrooms COUNTY ADMINIST//BATOR'S COMMENTLS: BACKGROUND: Five mobile classrooms were rented during the 1996-97 school year. Four were used to accommodate construction work at Cave Spring Junior High School and one was used at Cave Spring High School for additional classroom space to accommodate the regional school. Funding for the mobile classrooms was taken from the mobile units capital accounts and monies transferred from the Roanoke Valley Regional Board. For 1997-98, an additional mobile classroom will be needed at Cave Spring High School for an additional class for regional school students. Three mobile classrooms are needed at Fort Lewis Elementary School to accommodate construction work. Arrangements have been completed to move four classrooms from Cave Spring Junior. Three have been set up at Fort Lewis Elementary School and one at Cave Spring High School. As the need for these mobile classrooms continues to exist with school construction projects, the School Board on August 28, 1997, approved the purchase of five mobile classrooms at the cost of $152,500 from the anticipated 1996-97 year-end school surplus and requests approval from the Board of Supervisors. SUMMARY OF INFORMATION: In reviewing several options for purchasing the five mobile classrooms, the following options have been considered: Assumption 1: To rent on a yearly basis would cost $6,560 per mobile classroom or a total outlay of $32,800 for five classrooms. Assumption 2: (A) To lease/purchase five mobile classrooms over athree-year period, it would cost $57,833.40 (963.89 x 5) a year or a total outlay of $173,500.20. ~--/Za (B) To lease/purchase five mobile classrooms over a four-year period, it would cost $45,505.20 (758.42 x 5) a year or a total of $182,020.80. (C) To lease/purchase five mobile classrooms over a five-year period, it would cost $38,253 (637.55 x 5) a year or a total of $191,265. (D) The cost to purchase one mobile classroom is approximately $30,500 ($152,500 to purchase all five). Assumption 3: The year-ending balance for FY 1996-97 will exceed $1 million. FISCAL IMPACT: To purchase five mobile classrooms would cost $152,500. As our anticipated fund balance for FY 1996-97 will be approximately $1 million, the funding source could come from this balance. STAFF RECOMMENDATION: Staff recommends the appropriation of $152,500 from the ~~~-Q~ year-end school surplus to purchase five mobile classrooms. ~~`~'~ ~i~ Martin L. Robison Assistant Superintendent L-10 Approved (x) Denied Received Referred ( j To ~~ Elmer C. Hodge County Administrator ACTION Motion by: Bob L. Johnson to approve VOTE No Yes Absent Eddy ~,_ Harrison ~,_ Johnson ~._ Minnix ~_ Nickens _x_ cc: File Martin L. Robison, Assistant Superintendent Dr. Deanna Gordon, School Superintendent Diane D. Hyatt, Director, Finance Brenda Chastain, Clerk, School Board A-090997-7.1 ACTION # ITEM NUMBER +~-- ' J MEETING DATE: September 9, 1997 AGENDA ITEM: Appropriation to the William Byrd High School's Saturday School COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Education Foundation has presented a check in the amount of $1,000 for the William Byrd High School's Saturday School. The Saturday School is for targeted students who need extra help on long-range written assignments as part of their Remedial Plan. SUMMARY OF INFORMATION: FISCAL IMPACT: None STAFF RECOMMENDATION: Appropriation of $1,000 to the William B~~rd High School's :Saturday School a f Mr. Garland Life Elmer C. Hodge Senior Director of Instruction County Administrator Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Bob L. Johnson to ~nt~rove VOTE No Yes Absent Eddy ~ Harrison _~ Johnson x Minnix ~_ Nickens ~_ cc: File Garland Life, Senior Director of Instruction Dr. Deanna Gordon, School Superintendent Diane D. Hyatt, Director, Finance Brenda Chastain, Clerk, School Board ,~ " A-090997-7.m f~. ACTTt~N NO. ITEM NO. ~- ~ ~ ~ AT A REGULAR IvlEET1Nt~ OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE; September 9,1997 AGENDA ITEM; Request for acceptance of Virginia Compensation Board funds for the purchase of'Virginia Criminal Iufarmation Nctwurk (VCII~ Tortniual and reappropriation of same funds into Sheriff s pffsce Equipment Account COUNTY l~DMINISTRATOR'S COMME,~~: BACKGROUND: The VCiN system is changing itg type of equipment from terminals to personal computers throughout the Commonwealth of Virginia, and our current 13u11Terminal will be obsolete by the end of this fiscal year, ; The Virginia Compensation Board is providing the necessary fw~ds in the amount of X4,296 for the purchaso of personal computer equipment to replace the obsolete equipment (see attachment). I request the Board of Supervisors accept Compensation Board funding of $4,296 into the C~enerai Fund and reappropriate the same dollars to the Sheriff s C)ffice Equipment Account. FISCAL IMPACT; Nnnc None STAFF RECOMI~~IEI~iDATION; Staff recommends acceptance of this Compensation Board funding Respectfully submitted; . ~ ~/~~ Gerald S, Halt Sheriff Approved by, ~~ Elmer C, Hodge, Jr. County Administrator Y L-12 ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Absent Denied ( ) ~,~brove Eddy ~ Received ( ) Harrison ~ Referred ( ) Johnson ~,_ To ( ) Minnix ~_ Nickens ~ cc: File Gerald S. Holt, Sheriff Diane D. IIyatt, Director, Finance I r ~uNe A. Fuwo4ouso4 • pMr11MY DANNY M. PAYNE ~x.a.~ ~~ "', J' ~"~`~ ~OMNIOIVW~ALT'H a f ~VI1~C,~X~1'~A COMP8N8ATiON BOARD R 0. gbX 740 RICHMONd, VIRGINIA t-.3S18.071C Auk 1 Z, 1 !!T The HolbnbN Gerald S. Holt ofnce of sNerNf Roanoke County. P. O. 6az S t O ~ttettt, VA 24 t S 2~OS 10 Dear Sheriff Hottt (~.r ~ e~uCe w, NAYN€s EMECUTivE 3ECRETApY JAMES W. MATTFiEWS A34STANT ExECUTiVE SECAETA1ir Thts b to resjporae to your recent ra>luett for ad4ittional fundhtg needed to convert your vC1N terminal to ^ PC, and to tnrarnt you at Campetls~tltlon B4~rd ectlon t~ce4t on ~uh- 31, 1997. Apttrovet ova: given for additianil funds totaling #4296.00 for equipment. SpecMleatly. the Compensation Board took the following a4:tion on your rign~tt tdisl~aut Twt Eeulpm44at Cortv*rrloa of VCIN i4tli.OQ Canvptkn a(YCIN T.r~l ~ rc TiYp1141i1 to ~c Your approval fs for the egnlpmsnt requested to conslderatlon of cite Ftscai stress Index for each toalh~y when appt~+oa+fng equtpnant ftmding for Sturiffa' oRkes. Thus, even tho4igh yo4sr nqusst was approved as< rogue:ted, the utwl reimiwrsenant amount play, auording to the itldividual strr:s factor for~your locality, vary from 306 to 1006. 'rite Cotnpsnsatian tia~rd will not approve transfers from the sgnipmsnt itEte Item of your budpt. Wrthsr, all nlenbuesemsnt requests must ba su6nlltted prlar ta'une 15, 1998, m Huss land= wlA Eros ire avalla6la Is the PY99 budpt yu~r. !'teals call Pat G. McCoy or Mary W. i,trrk It yo4e 6ava awry gwstlE~. Sincerely. Cspy a: FAyc cea} 971.0238 cevfrnt4tt tiod!- Pat 1. McCa~l/Mtty W. Ltielc, 8a44tar t'btal T~bgklaa ~ YV.1MattYatiry AtElitaat 1l4t~p~tiVa :aartaty Ca/aM R. I.wnb Van, VlrPlala Rata Potla ~aMrN~srRAr~, tea} ree~o~ee Anne R. ilmktrou:er, ClWlrmia race aynes, lire h~~wordlv~tn 4.0 PC Itr 14aW/1 tM7 tv/f00> lea} 7s6~07eb AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 RESOLUTION 090997-8 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Nickens, Johnson NAYS: None ABSENT: Supervisor Minnix A COPY TESTE: c., Brenda J. Ho on, eputy Clerk Roanoke County Board of Supervisors cc: File Executive Session ~" GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Beginning Balance at July 1, 1997 (unaudited) $10,083,177 10.16% August 19, 1997 First installment payment on West County Business pask (1,000,000) j Balance at September 9, 1997 $9,083,177 9.15% Changes below this line are for information and planning purposes only. Balance from above $9,083,177 West County Business Park -balance (2,000,000) Reserve for R.R. Donnelly - Phase II (730,700) Reserve for Valley Gateway sewer extension (150,000) Potential Liability (400,000) $5,802,477 5.85% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1997-98 General Fund Revenues $99,264,769 6.25% of General Fund Revenues $6,204,048 Respectfully Submitted, n.~..._. ~. ~~ Diane D. Hyatt Director of Finance M:\Finance\Common\B oard\Gen97. WK4 ~'.~- CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIlZGINIA Amount Beginning Balance at July 1, 1997 (unaudited) $1,113,043.00 Balance at September 9, 1997 $1,113,043.00 ~ This balance has been unofficially designated to pay for the debt on Phase I of the School Capital Program. (Note: $100,000 of these funds have been temporarily advanced to the Mayflower Hills Park project. Respectfully Submitted, ~~p.~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap97.WK4 ~'~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1997-98 Original Budget $143,000.00 Balance at September 9, 1997 $143,000.00 Respectfully Submitted, ~,~.a,~ Diane D. Hyatt Director of Finance M:\Finance\Common\Boazd\B oazd97.WK4 0 bD ~ a A C~ .~ .~ in O c 0 a 4.i O C. 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W a. 0 a~ .. a~ v .b 6~ w ~ ~ ~ u ~ ~ a Pa G w u y ~ ~ ~ .. ~ A "'~ a a~+ ~ u ~' yaj W ~ W ~ ~+ a tt cam. ~ c 8 y ^'+ ~ u Cf p r ~W O "!9 .b b W y 'O ~ ~ O ~ «+ ~ ~ ^O o ~ ~ ~ ~ b W O O ~ y w ~ o ~v w ~ b a w C 0 O '~ 0 n a ~ ~ ~ it M O~ ~ r ..~ y O O 'O 'O 'C H ~ a`'i a~i m a w w w ° o a ~ ~ o w ~ a ~ y ~/~ N (dy N U y W ACTION # ITEM NUMBER a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Accounts Paid -July 1997 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: Payroll: • 7/11/97 $666,585.80 7/25/97 663,777.32 $5,429,449.21 1,330,363.12 $6,759,812.33 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. Submitted by: Diane D. Hyatt Director of Finance • Approved () Motion by No Yes Denied () Eddy Received () Johnson Referred () Harrison To () Minnix Nickens Abs ~~ r~- O~ µ0AN0~~ { ~. z A ~ a2 1838 DECLARING SEPTEMBER 15, 1997, AS AMERICAN BUS/NESS WOMEN'S DAY .. WHEREAS, approximately 57 million working women are integrally involved in determining the directions in which the private and- public sectors of this country will move; and WHEREAS, these enterprising women hold active, responsible positions on al! levels of business, and will-play an increasingly powerfu/role in the American work force; and WHEREAS, the American Business Women's Association, a national educational association of employed women, believes that the enormous effects of today's dynamic, concerned businesswomen deserve recognition --not only the more than 90,000 members of the Association, but all working women; and WHEREAS, women have made an important contribution to building the strength and greatness of the United States and alI evidence indicates that the American businesswoman will continue her significant contribution to the progress of our nation; and WHEREAS, American Business Women's_ Day was initiated in 1982 by the American Business Women's Association as a national day on which Americans could recognize the achievements of the i~lssociation members and all employed women in the United States. NOW, THEREFORE, 1, Bob L. Johnson, Chairman of the Board of Supervisors of Roanoke County, Virginia, in salute fo the 57 million American businesswomen for their contributions to the private and public sectors of this country, do hereby proclaim September 15, 1997, in Roanoke County, as AMERICAN /NESS WOMEN'S DAY ob L. Johnso Chairman ATTF_ST: %~n~-~4" .~• Cie-e-e-n-- Mary H. Allen, Clerk ' ~ ~ ~ ~~~~ ~c rrl- O~ R~AN~~F ~. z j0 ~ ~ '2 ~ a. 1838 DECLARING SEPTEMBER 5, 1997, AS LEAGUE OF OLDER AMERICANS AREA AGENCY ONAGING TWENTY-FIFTH ANNIVERSARY DAY WHEREAS, .League of OlderAmericans Area Agency on Aging (LOA) was chartered as a private, non-profit agency in 1972, and designated as an area agency on aging under fhe O/derAmericans Act; and WHEREAS, LOA Area Agency on Aging has worked diligently for 25 years fo improve the lives of older people living in Virginia's Fifth Planning Districf, an area where more than one-fifth of all residents are elderly; and WHEREAS, LOA Area Agency on Aging, through responsible stewardship of funds from many sources and through the use of volunteers and public/private partnerships has delivered 1.8 million Meals-on-Wheels, served 1.5 congregate meals, distributed 2.2 million copies of The LOA News and transported seniors over 1.4 million miles; and WHEREAS, LOA Area Agency on Aging has provided the communify with 2.5 million hours of volunteer service through the Retired and Senior Volunteer Program, Foster Grandparent Program, and Senior Companion Program; and WHEREAS, LOA Area Agency on Aging has helped seniors to live with as much dignity and independence as possible through these and other services including case management, ombudsman, telephone reassurance, legal assistance, insurance and tax counseling, homemaker, persona! care, and employment and training programs. NOW, THEREFORE, 1, Bob L. Johnson, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim September 5, 1997, in. Roanoke County, as LEAGUE OF OLDER AMERICANS AREA AGENCY ON AGING TWENTY-FIFTHANN/VERSARYDAYand encourage all citizens to recognize fhe proud history and Conti g ervice of this fine organization to the 53,000 olc~erTesiden of the ea. b L. Johnshairman ATTEST: Mary H. Allen, Clerk ~ ~. 1 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Worksession to Discuss Permitted Uses 111 C-1 and C-2 Zoning Districts COUNTY ADMINISTRATOR'S COMMENTS: During a Brambleton Avenue rezoning request over a year ago, members of the Board requested information on the lands uses permitted in C-1 and C-2 zoning districts and the land use differences between the two zones. The Board requested that the Planning Commission look at this issue. During 1996 the Commission discussed this issue but decided not to recommend any changes to the code to broaden the types of uses allow in C-1 districts. The purpose of the worksession is to review with the Board the permitted uses in C-1 and C-2 districts. Staff will review the uses permitted in each district focusing on the links between the Comprehensive plan policies for Transition and Core areas, and the corresponding uses allowed in each zone. Staff recommends as follows: 1. That the Board hold a worksession on C-1 and C-2 uses on September 9, 1997. ~1-1 2 Respectfully Submitted, ~ ~, Terrance L. arri on, AICP Director f Planning and Zoning Action Approved ( ) Denied ( ) Received ( ) Referred to Approved, Elmer C. Hodge County Administrator Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens ~M Board of Supervisors Worksession September 9, 1997 Discussion of C-1 and C-2 Uses 1 Purposes: To review the purposes of the C-1 Office District and the C-2 General Commercial District. To discuss allowable land use types in each district. To evaluate modifying the allowable uses in the C- 1District. 2 Purposes of the C-1 and C-2 Districts $~~ 30.53 1 .QFFICE ~tST`RICT Sec. 30-53-1 Purpose (A) The purpose of the C-1 Office District is to prav~d~ for fihe;i~ev~~~sprrz~ni ofattractFV~ aril ............................................... c`ert'offces in the urban service area which serve both community and county- :....:. :.:.... ....:......... :.:: ;:.: wide needs. The C-1 district allows for vary}ng.nfiensrt~es ai~o~c~.developm~r as part of .......................... either a planned office complex or, to a limited degree, small scale office uses. ~t!etait~ses The C-1 districts are most appropriately found along or near major arterial streets where existing commercial development has occurred and/or where commercial zoning has been established or ear'e~stzn re~~eitial.develQ merit where it would sexv~as`~aIc cad ................... :...... ::::.:::~:: ,:.:.:.::::::.:::::::::::::.:::::.:::::.P.,.:::.::::::.~::::::.:::::::::::::.~:.:::::::.~:::::::::::.~.::::::::::::::::::.~.:::... EXAMPLES: Route 419 between Postal Drive and Salem City Limits Route 221 South of Colonial Sec. 30-54-1 Purpose (A) The purpose of this district is to the urban service area serving a community of neighborhoods or large areas of the county. T EXAMPLES: Tanglewood Mall Area Williamson Road Area vt>e!~ within ....................... ...................... ..................... several 3 USE TYPES Since 1992, permitted uses in the Roanoke county Zoning ordinance have been based on the concept of "USE TYPES", and not individual land uses. For example, instead of listing hair salons, tanning salons, weight loss clinics, aerobic studios, dry cleaners, etc., as separate uses, similar uses are grouped together as "USE TYPES". These use types are broad in scope and hopefully have similar land use characteristics EXAMPLES: PERSONAL IMPROVEMENT SERVICES - Establishments primarily engaged in the provision of informational, instructional, personal improvements and similar services. Typical uses include driving schools, health or physical fitness studios, reducing salons, dance studios, handicraft and hobby instruction. PERSONAL SERVICES - Establishments or places of business engaged in the provision of frequently or recurrently needed services of a personal nature. Typical uses include beauty and barber shops; grooming of pets; seamstresses, tailors, or shoe repairs; florists; and laundromats and dry cleaning stations serving individuals and households. 4 C-1 Permitted Use Types Sec. 30-53-2 Permitted IIses (A) The following uses are permitted by right subject to all other applicable requirements contained in this Ordinance. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1. Residential Uses Accessory Apartment Home Beauty/Barber Salon Home Occupation, Type I Multi-family Dwelling Two-family Dwelling 2. Civic Uses Administrative Services Clubs Cultural Services Day Care Center Educational Facilities, College/University Educational Facilities, Primary/Secondary Guidance Services Park and Ride Facility Post Office Public Parks and Recreational Areas Religious Assembly Safety Services Utility Services, Minor 3. Office Uses Financial Institutions General Office Medical Office 4. Commercial Uses Business Support Services Business or Trade Schools Clinic Communications Services Studio, Fine Arts Veterinary Hospital/Clinic 5. Miscellaneous Uses Amateur Radio Tower * (Amended Ord. 82493-8) 5 Parking Facility (B) The following uses are allowed only by Special Use Permit pursuant to Section 30-19. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1. Civic Uses Utility Services, Major 2. Office Uses Laboratories 3. Commercial Uses Commercial Indoor Sports and Recreation 4. industrial Uses Landfill, Rubble 5. Miscellaneous Uses Broadcasting Tower Outdoor Gatherings _ 6 C-2 Permitted Use Types Sec. 30-54-2 Permitted Uses (A) The following uses are permitted by right subject to all other applicable requirements contained in this Ordinance. An asterisk (*) indicates additional, modified or more stringent standards are listed in Article IV, Use and Design Standards, for those specific uses. 1. Residential Uses Home Beauty/Barber Salon Home Occupation, Type I 2. Civic Uses Administrative Services Clubs Cultural Services Day Care Center Educational Facilities, Educational Facilities, Family Day Care Home Guidance Services Park and Ride Facility Post Office Public Assembly College/University Primary/Secondary Public Parks and Recreational Areas Safety Services Utility Services, Minor (Amended Ord. 022796-14) 3. Office Uses Financial Institutions General Office Medical Office Laboratories 4. Commercial Uses Agricultural Services Antique Shops Automobile Dealership, New Automobile Repair Services, Minor Automobile Rental/Leasing Automobile Parts/Supply, Retail Bed and Breakfast Boarding House Business Support Services Business or Trade Schools 7 Clinic Commercial Indoor Entertainment Commercial Indoor Sports and Recreation Commercial Outdoor Entertainment Commercial Outdoor Sports and Recreation Communications Services Construction Sales and Services Consumer Repair Services Funeral Services Garden Center Gasoline Station Hospital Hotel/Motel/Motor Lodge Kennel, Commercial Pawn Sh.op ........................................................:::::::..:. ::. :.: :: Personal ~mpr.ovement..~ervices: ersona3....~er~r~es Restaurant, General Restaurant, Family Retail Sales Studio, Fine Arts Veterinary Hospital/Clinic 5. Industrial Uses Recycling Centers and Stations 6. Miscellaneous Uses Amateur Radio Tower * (Amended Ord. 82493-8) Parking Facility 8 R AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 9, 1997 RESOLUTION CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. O~ (~OANp,I.~ a r. ~ A z ~ G> z o~ a, 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 September 10, 1997 Mr. Stephen A. Musselwhite 549 P~r$c,~e~a Drive ~} ha S a h Q, Vinton, VA 24179 Dear Mr. Musselwhite: BRENDA J. HOLTON DEPUTY CLERK am pleased to inform you that, at their meeting held on Tuesday, September 9, 1997, the Board of Supervisors voted unanimously to appoint you as a member of the Industrial Development Authority for a four year term. Your term will begin on September 26, 1997, and expires on September 26, 2001. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors MHA/bjh Enclosures cc: Timothy W. Gubala, IDA, Secretary Steven A. McGraw, Clerk, Circuit Court ® Fiecyded Paper ~ ROANp,~~ ti '~ ~, 9 G'> J a2 reas COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 September 10, 1997 Mr. Claude G. Lee 2661 Lindenwood Drive Vinton, Va 24179 Dear Claude: (540) 772-2005 ! have been informed that you refired on August 1, 1997 from employment with the County of Roanoke. On behalf of the Board of Supervisors of Roanoke County and its citizens, l wish to offer my appreciation for your many years of capable, loyal and dedicated service to the Counfy. am pleased to send you a Resolution of Appreciation adopted by the Board at our meeting on September 9, 1997, and notificafion That Roanoke County has purchased a $100 Savings bond in recognition of your years of employment with the County. This bond will be forwarded to you from the Federal Reserve Bank at a later date. if you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions maybe damaged when mailed. On behalf of each member of the Board and the citizens of Roanoke Counfy, please accept this Certificate of Recognition and savings bond, together with our best wishes fora productive retirement and continued success in the future. Sincerely, Attachment BLJ/bjh Bob L. Johnson, Chairman Roanoke County Boarcl of Supervisors cc: Joseph Sgroi, Director, Human Resources Terry Harrington, Director, Planning and Zoning P.O. BOX 29800 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT ®Recyded Paper O~ ROANp~~ L ~' 9 ~ a? 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 September 10, 1997 Ms. Maxine T. Wiley 1220 Thomas Avenue, NW Roanoke, VA 24017 Dear Ms. Wiley: (540) 772-2005 l have been informed that you refired on August 1, 1997 from employment with fhe County of Roanoke. On behalf of the Board of Supervisors of Roanoke County and its citizens, I wish to offer my appreciation for your many years of capable, loyal and dedicated service to the County. I am pleased to send you a Resolution of Appreciation adopfed by the Board at our meeting on September 9, 1997, and notification that Roanoke County has purchased a $100 Savings bond in recognition of your years of employment with the County. This bond will be forwarded to you from the Federal Reserve Bank at a later date. ff you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions maybe damaged when mailed. On behalf of each member of the Board and the citizens of Roanoke County, please accept this Certificate of Recognition and savings bond, together with our best wishes for a productive retirement and continued success in the future. Sincerely, Bob L~hnson, Chairman Attachment BLJ/bjh ty Board of Supervisors cc: Joseph Sgroi, Director, Human Resources Dr. Betty McCrary, Director, Social Services BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLI..INS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT ® Recycled Paper O~ ROANp,Y~ ti '~ 9 Z ~ l7 z ~~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 (~~ix~#~ a~ ~a~txt~~P P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 September 10, 1997 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Rev. James W. Reynolds Retired, United Methodist Church 5139 Cherokee Hills Drive Salem, VA 24153 Dear Reverend Reynolds: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, September 9, 1997. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. With kindest regards, Bob L. Jo~on, Chairman Roanoke County Board of Supervisors ® Recyded Paper n G G ~ r ~ ROANOKE COUNTY BOARD OF SUPERVISORS TO: Bob L. Johnso , Ch 'man ,~ _ FROM: Fuzzy Minnix `~ u ~ ~- ~ 3~y. DATE: September 8, 1997 SUBJECT: ABSENCE AT 9/9/97 BOARD MEETING I find that it will be impossible for me to attend our Board meeting on Tuesday, September 9th. Vacation scheduling and sick leave have made it impossible for me to leave work at this time. will ask Brenda Holton to save the tape forme so that I might review the meeting and understand what takes place. FM/bjh cc: Members, Board of Supervisors Elmer Hodge Paul Mahoney Mary Allen From: Self <ADM01/BJH> To: "Diane Hyatt" <ADM01/DDH> Subject: Re: Board Report Date sent: Wed, 3 Sep 1997 16:49:15 Thanks Diane. I will be looking for it! Brenda Chastain also send me board report from Garland Life on appropriation to William Byrd High School Saturday School. > From: "Diane Hyatt" <ADM01/DDH> > To: adm01/bjh > Date: Wed, 3 Sep 1997 16:43:23 +0000 > Subject: Board Report > I reviewed a draft of the school board report on Mobile Classroom > Purchases this afternoon. You should get the final version in the > pony in the morning. I asked them to send a disk also in case we > needed to make any changes. It will come directly to you because I > will be out in meetings tomorrow. Brenda Holton --1 -- Wed, 3 Sep 1997 16:49:52 From: Self <ADM01/BJH> To: "Diane Hyatt" <ADM01/DDH> Subject: Re: Agenda Item Date sent: Tue, 2 Sep 199716:53:04 Diane, thanks for the information. Looks like everything is headed for the consent agenda!! > From: "Diane Hyatt" <ADM01/DDH> > To: adm01/bjh > Date: Tue, 2 Sep 1997 16:50:18 +0000 > Subject: Agenda Item > I just talked to Marty Robison. He will be sending an item for the > consent agenda on September 9. It will be "Appropriation of School > Funds to Purchase Mobile Units" Brenda Holton -- 1 -- Tue, 2 Sep 1997 16:53:27 • 'T'elephone ~40.'9ii?-1000 Farsinrilc 5~0;9S2-~O~S MARTINS ~IOPIiIl\TS CSZ LEMON, P.C. ~lttorneti~s at La-v li)n0 First Union 1LWer 10 South 1et~fer.:on Street hoanol:e, Virginia 2.1011-131• August 28, 1997 HAND DELIVERED Martha Plank. Legal Advertising The Roanoke Times 201 Campbell Avenue, S.W. Roanoke, Virginia 24011 Re: Public Notice Dear Martha: Pt;riiin~ A~l~ress P. U. T3u~ 11366 ~- c~s N,~9~„; , ~~, aR io- 3; ~`i CMw~c ~7N- Please find enclosed a Public Notice which I would appreciate you placing in the legal G3vertising section of the Roanoke Times to run on Saturday, August 30, 1997 and on Saturday, September 6, 1997. Thank you for your assistance. If you have any questions or comments, please do not hesitate to call. Very truly yours, MARTIN, HOPKINS & LEMON, P.C. ~~] 1~ ~. . ~' William B. Hopkins, Jr. WHJ/gfh Enclosure cc: Paul M. Mahoney, Esq. Carolyn L. Jarvis Lloyd M. Puss PUBLIC NOTICE Notice is hereby given that a public hearing will be held by the Roanoke County Board of Supervisors at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, on ~~~ September 9, 1997 at, :00 p.m., or as soon thereafter as the matter may be heard, pursuant to Section 15.1-238(E) of the Code of Virginia, 1950, as amended. The purpose of such hearing shall be the consideration of the necessity of acquisition by condemnation or other means of an easement across certain property owned by Carolyn L. Jarvis and Lloyd M. Russ and the consideration of the ' necessity of entering upon and taking an easement across such property prior to or during the condemnation proceeding. The purpose of acquiring an easement over and across the property of Carolyn L. Jarvis and Lloyd M. Russ is the construction and installation of water transmission lines for transmitting water from the Spring Hollow Reservoir to southwest Roanoke County and north Roanoke County. The property in which an easement will be acquired as described above is as follows: the property of Carolyn L. Jarvis and Lloyd M. Russ - Roanoke County Tax Map No. 35.03-02- 61. Any member of the public may appear at the time and place aforesaid and address the Board on the matter aforesaid. William B. Hopki s, Jr Roanoke County oard o Please publish on the following dates: August 30, 1997 September 6, 1997 Please send bill to: Paul M. Mahoney, Esquire Roanoke County Attorney P. O. Box 29800 Roanoke, Virginia 24108 Counsel for Supervisors I~ A 'URVF RAD/US LENGTH TANGENT CNORO BEAR/NG DEL TA C-1 994.93 437.25 222.21 433.74 N 19 ~4 03 W ~ 2570 49 C/CERO H. ~.b: ~ DOR/S B. HALL D.B. 28,3 PG ZBZ TAX PARCEL 112-(Z)-C 70..37' ~Pf' S 28 41'27" E 296.94' - PFD • Zo' R/W ~ °' 2Q 04 ~P. B. 17 Pg. 181 ' ~ ~ ~ ~ V ~ CV ~ ~~ ~a~~. ~o ~~~ah GENERAL NOTE~• 9 ~ a,Qoi /PJPEF O ~. cocanrws srinwv Ftw au, uwaE,ar.~a~wv ~wao-~a~ns a~ee' ~~'~ ~ T9.4f .~anrw~ ~ ac r aM7 aaE av7taaam ~ r FQ4 ~ ~ h pM~gQlva lAONGIC PCA'0°btSE~ ~ z aauv~r cep' as sr~roMK ~u.s~v av -oor v,~a~cr ti ~m ova szan-a~o~-ion c-sor. ~ 1 O .z n~ s~~r ~wc~ovrr, as s~rowv r~ieEav, ~s nvc- saw N,E'y. ~ ~a~is ~~r.~r s~i~aw~i~ctiw~ns~ n~,or'rea n~,u~s ~O S'4N-SE'WE'R ' ~ AS .srorMV !#EREQV a~ 6usm Gw A G7APJPfKT ~ SYi1PYEY. EASE~yENT ~ ~-- ~, 5 ~~ 1 ~ 5' ~ CENTERLINE- OF ~ !. E,q,SE/1~/ENT ~ ~l TAX PARCEL 112-(2)-B ~ ~ ~ ~ 4.188 ACRES t ~ ~"~ ~ ~~~) ~~ . ~. MEMO - 8/22/97 To: Supervisors From: Lee B. Eddy, Subject: Expansion of Appalachian Trail Parking Lot We have each received copies of information from the ~T~t.ional Park Service regarding a proposed expansion and ~m~rovement of parking facilities for the Appalachian Trail at'the top of Catawba Mountain on Rt. 311. The plan looks good to me and I think we should send the NPS a~,resolution of support. However, our engineering department should first take a look at it and offer any comments they may have. ~, If Engineering says ok, and if there is no objection, I ask staff to prepare a resolution of support for inclusion in our consent agenda for the next Board meeting. copy: Elmer Hodge Arnold Covey (with copy of Scoping Notice from NPS) Mary Allen 8I~5~5~ 'j Id ~ S~.w,~ ~cl~ (~m~,.. (Y~a~~. e ms" `~~-~~ ' Roanoke County DepaYtment of Planning Memorandum TO: '~; ~ Spike Harrison `~ FROM: Terry Harrington DATE: August 25, 1997 RE: Parking Lot Improvements at AT; Top of Catawba Mountain Spike.... Attached is some information regarding the latest plans for improvements to the parking area at the top of Catawba Mountain at the Appalachian Trail crossing. I am preparing a letter supporting the improvements for safety and convenience reasons. Please let me know if you have any comments. If I don't hear back from you by next Monday the 1st, I'll send my comments to the NPS. Terry MEMO - 8/22/97 To: Supervisors From: Lee B. Eddy, Subject: Expansion of Appalachian Trail Parking Lot We have each received copies of information from the National Park Service regarding a proposed expansion and improvement of parking facilities for the Appalachian Trail at the top of Catawba Mountain on Rt. 311. The plan looks good to me and I think we should send_ the NPS a resolution of support. However, our engineering department should first take a look at it and offer any comments they may have. If Engineering says ok, and if there is no objection, I-ask staff to prepare a resolution of support for inclusion in our consent agenda for the next Board meeting. copy: Elmer Hodge Arnold Covey {with copy of Scoping Notice from NPS) Mary Allen • J) •y [N REPLY REFER TO: ~»'~~, "J~ll~ IJ>~~...Il i YL+FiWj }'t(r,(1~~ GC--~7 ~ TAKES ~ United States Department of the Interior an~E° ic"a~ \ATIONAL PARK SERVICE m~ ~ .lppalachian ~'ational Scenic Trail ~ ~ c,'o Harpers Ferry Center Harpers Fern, Vest ~~ir;inia `?54?5 August. 14, 1997 Scoping Notice Expansion of Appalachian Trail Parking Lot, Route 311, Roanoke County, Virginia Dear Friend of the Appalachian Trail: The National Park Service, in cooperation with its management partners, is proposing to expand the existing parking lot on the south side of Route 311 on Catawba Mountain in Roanoke County, Virginia. The National Park Service is seeking comments from agencies, organizations, and interested members of the general public on the issues and concerns that should be examined during the environmental assessment that will be prepared for this project. This Scoping letter is issued in accordance with the requirements of the National Environmental Policy Act, and Section 106 of the National Historic Preservation Act and the regulations (36 CFR 800) of the Advisory Council on Historic Preservation. Background Information The Appalachian Trail is a continuous, marked footpath extending approximately 2,160 miles across the Appalachian Mountains from Springer Mountain in Georgia to Katahdin, Maine. In 1968, Congress designated the Appalachian Trail as part of a system of trails established to provide for outdoor recreation needs, and to promote public access to, travel within, and enjoyment and appreciation of the outdoor areas of the nation. The Appalachian Trail passes west of the Roanoke region along the crest of Catawba Mountain and Tinker Mountain, providing access to popular destination areas such as McAfee's Knob and Dragons Tooth. Purpose and Description of Proiect Area The purpose of the proposed project is to meet more of the demand for parking at the Appalachian Trail parking lot on the south side of Route 311, approximately eight miles north of Salem, Virginia and eight miles west of Roanoke, Virginia. The area can be reached easily by taking Route 311 west and north from exits 140 and 141 off of Interstate 81, or from the Blacksburg area via Route 785. A map of the area is at*_ached. Existing Condition The existing Appalachian Trail parking lot at Route 311 can accommodate approximately 33 to 34 cars. It is paved and bordered by railroad ties and vegetation. The individual parking spaces are not delineated in any way, making it difficult for drivers to know where to park. A single street light is located adjacent to the highway. Particularly during the spring and fall hiking seasons, the parking area frequently becomes full, prompting visitors to park on the shoulder of Virginia Route 311 and creating unsafe conditions for pedestrians and motorists. Project Proposal The purpose of the proposed expansion is to increase the safety, capacity, and efficiency of the parking lot. The proposed lot is designed to accommodate 62 cars, with each space delineated by painted lines and/or concrete wheel stops. The parking lot will be separated from the highway by a timber guardrail, and awood-edged, gravel-filled path will be placed around the perimeter of the parking area. A second street light will be placed on an island in the parking lot. Surface water runoff will be piped and diverted around the lot to Route 311. A short 50-foot section of the Appalachian Trail footpath adjacent to the parking lot may be relocated to improve the safety of the highway crossing. A Trailhead information sign will be installed at a later date. A diagram of the proposed project is attached. Issues The primary issues that have been identified to date include public safety and provision of adequate parking. The area has been surveyed for cultural resources and potential occurrences of sensitive, threatened, endangered or rare species. No significant cultural or natural resources were identified during the surveys. Comments and requests for further information should be sent to: Pamela Underhill, Park Manager National Park Service Appalachian Trail Park Office c/o Harpers Ferry Center Harpers Ferry, WV 25425 We appreciate your interest in the Appalachian Trail, value your comments, and look forward to hearing from you. Sincerely, `~"~Pamela Underhill Park Manager 0 N .~ \ ~ .-. \v~\_ W J Q U '; ~~ ~ ,%~ ~, P ~ ;i r l '~ -. -_-l` H ~~~~ /~1 1 ,~ k I 1 ~ ~~ i/ / , 1 i w+•_ A .~ / ~ %, ~ N \ 1 ~ ~~• .h ~' h ~ ~ \ ~ ~, Q Z Q J L.J J W CY Q Q ~ ~ Z_ W 1 N .. 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'~ s ' :Lf~ ~ ~- i- v " ~; _~ •-.~ ~'~ '° ~ ~ ~' °' __ ~ ~ ~`~ VICINITY MAP ~~,;~~ i Y 221 ~. ~:1 / h~ua ~ n` 1~ ~";,~. .~ ~' ., ~ - r- .•~ " ~~a,~ ~ `~,!'"`'\, /J! n: P" ~ '~, ~- , '' ~c %~ ~ r~;j~ ~'~~` ~'~ ~~ ~ ~ j%/ ~; north ,'f ~= i ~; ~ ~ _ f ~ ; .~,~-A: ~_ `tip\\~` '~\ ~d ~• ~-; ~=,``, ~-- ` ~ ~ ~ r- ~~ ~,/, J~J - _ ,S J•.~' _ ~.~- 220~~~. ,t \ r^-. ~ Gilts r - ~ ~y~ d/ /( / ~ t / J •t fir' i •` ~ ,!l ~ ~!I ~~ ``,,`~. ~- ,ti.. `. \i•~~^ t From: Self <ADM01/BJH> To: "Terry Harrington" <ADM01/TLH> Subject: Re: Agenda item... consent Date sent: Tue, 2 Sep 1997 16:36:39 Thanks for the title of item for consent. At agenda staff meeting today, ECH added work session on C-1 and C-2 zoning on Brambleton Avenue. You may recall that HCN asked at a board meeting that work session be held to clarify definition. ECH said to go ahead and add to this meeting. > From: "Tent' Harrington" <ADM01/TLH> > To: adm01/bjh > Date: Tue, 2 Sep 1997 14:24:40 +0000 > Subject: Agenda item... consent > Brenda... please add the following as a consent agenda item.. > REQUEST TO APPROPRIATE THE DONATIONS RECEIVED FROM LAWRENCE > TRANSPORTATION SYSTEMS AND CROUCH'S PHARMACY FOR USE BY THE > DEPARTMENT OF PLANNING AND ZONING FOR THE WILLIAMSON ROAD HOLLIN > VILLAGE PROJECT Brenda Holton -- 1 -- Tue, 2 Sep 1997 16:53:33 NOTE TO SEPTEMBER 9 AGENDA RE: APPOINTMENT TO GRIEVANCE PANEL Cecil Hill called me on August 28 and advised he would be willing to serve another term on the Grievance Panel. Mary Allen l ~~ .i' i ~, CENTERLINE EXISTING N ~ o ~ Z ~; o ao U W cn z 0o z z~ aW o ~ ~. ~~' °~' LOT 3, BLOCK 4 SECTION No. 2 "HOLLINS GARDENS" EX. FRAME SHED ~~~ CARVINS CREEK 1 TAX #27.00-1-2 ~' PROPERTY OF 6 _ 2 ~~ ~ HOLLINS COLLEGE CORPORATION D.B. 831, PG. 519 l.~o~ Pal ~. I ` ~ ~ E ~.3g 12 N 69 TAX #27.11-4-55 PROPERTY OF I ~. ~o. JIMMIE R. HOLLOANDSWORTH & ~ DOROTHY P. HOLLANDSWORTH ~ ~- ~ D.B. 1478, PG. 1794 I ~~ OLD DEED EX. ROCK WALL ~~ LINE EX. WOOD DECK ~; EX. PAVED DRIVE ~, EX. 30' MINIMUM EX gR1CK ~ ' ~ ~1 BUILDING LINE FRAME DWELLING _ ,.- 3 ~, - _ -_.-~~~ v i _ _ _.~.~. -'- 2 0 P.B. 4, PG. 37 `-°~ _ ~ EX. 20' SANITARY SEWER I 5 ° '~~_~.-- ~ ~~ EASEMENT (P.B. 4, PG. 37) I _ `" ' ~ ~,~ ~1 (TO BE VACATED) f ~ 35,59 EX. 10' X 10' GUY ANCHOR EASEMENT (P.B. 4, PG. 37) EX. BRICK WALL 4 1' 129.12' (TOTAL) 3 S 81'3712" W C-1 TREET c-, pEyTON E`CS RTE. #1x12) A= 2'17'37" 50' R/w r;VA. R= 250.00 T= 5.00 L= 10.01 -- BRG. S 80'28'23" W CHD. 10.01 EX. CURB & GUTTER I STREET NOTES: 1. THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING A SANITARY SEWER EASEMENT AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. 2. THIS PLAT WAS PREPARED WITH THE BENEFIT OF A TITLE REPORT - NEW 20' SANITARY SEWER EASEMENT NEW 20' SAN/TARP SEWER EASEMENT LINE DIRECTION DISTANCE 1-2 S 12'13'17" E 107.43' 2-3 S 33'06'00" W 19.77' 3-4 S 81'37'12" W 26.70' 4-5 N 33'06'00" E 29.11' ww~a.:::::: ~ / ~:::::::: ~: 96.66-t-~, : ~ O O i . . . . ~• = sa:uo f=i~. `96.00-1-1e ~~/ 96.00-1-10 96.w1-1-04 O ~ INTEREST IN PARTICIPATION ~ s6.oo-1-66 ~ EXPRESSED BY PROPERTIES /96'0D-`-'I ~ WTtH SHADED AREA / ~ ~' ~] 9°.00-1-16 96.OD-1-14 ° ~9a.oo-t-ta p4 ~ 96.o4-f-ol y ~ ,mot /Q G~' ~~ya r~ 96 oo-t-19 ~ . .::::::.:•.~. 9a.o4-t-m H ~ ~ ' : ~a:oi-i-ii ~n 'I r re 96.04-1-0o r~ ~ r o rr ~ ~.04-1-06 @@ N@ 96.04-1-]0 / F~T-1 tV ~ L J ~ r 96 04-t-09 ~ ~ r . 96.64-1-99 96.a-t-u 9a.oa-1-66 O /$ / s6.o4-t-se 96.Dh1-f2 x b r~ ro _-_ - :' :'::':::'. ~ ~ H--{ O p .:::: : :. 96.04-1-97 :::................. y 96.01-I-96 .:::.....:..: .::.. - ~> '.~2, ............. :':: ' :•:::~. G 96.0/_1_16 ® :::::••::...~ "--I o ~'~'~Qg .~' 9a.o4-l-fe :., ~. V ~; .:. ~:~:a6.64-i=s's:::.: .p :•;;i e:oi-i=i~i•:•:'~ O ~ s /~ ...... x4xcwc 1:oc~c asrs7cv 7 / ~ '.~:':ic.i~r:i•i.:[*. 96.04-1-9Z ` 96.Oh1-IB \ ' : / ` . s6.o1-I-sl.... ..:...::::.:::::::. 9a.os-t-la. ~ :.: H P ............ / `~a'::::: :... ~ Q .: ~ 96.04-I-90:.: ~. 96.Oh1-f!0 :::::::: e~ : :~: u .. ~:::: : : 'Ffii' ~ ~ ST ip'f1'lAg ...:.:: 1 ~ .'.:.:::::.'::.: •::.': • ~ ~ !. :(i ~ .. 96.o4-I-aa ::': 56.04-1-26, , , , ~ ~ SPECIAL WATER SERVICE AREA D ~ /~ OUNDARY ENCLOSED BY BOLD DASHED LINE 96.a-f-a7 ti i' = 900' '~~~0~1F' O VICINITY MAP EXIT #141 i' - 3000' ROANO,F- F o~ L ~ ~.~~ Z ~ 40~,~ti v a~ 1-81 S ITE rasa CATAWBA MAGISTERIAL D ISTRICT S ROANOKE COUNTY, VIR GINIA EXIT #140 4 AUGUST 11, 1997 s ROANOKE COUNTY ATTORNEY'S OFFICE Roanoke County Administration Center 5204 Bernard Drive, S. W. -Room 431 Roanoke, VA 24018-0798 772-2071 MEMORANDUM TO: Gary L. Robertson, P.E. Utility Director FROM: Vickie L. Huffman ~~~-~ ~~~'~`~~"a Assistant County Attorney DATE: August 27, 1997 RE: Vacation of a Portion of an Existing 20-foot Sewer Easement - Jimmie R. & Dorothy P. Hollandsworth This is just a reminder that vacation of the above-referenced easement will have to be accomplished by first reading of the ordinance on September 9, and second reading and public hearing on September 23. A public hearing is necessary since the easement was dedicated by plat. Therefore, you will need to be sure that you advertise for the public hearing two consecutive weeks in advance of the September 23 board meeting, which will be September 9 and September 16. The deadline to the newspaper for publication will be Friday, September 5. Also, since this vacation is being requested by the property owner, you may want to make them responsible for the cost of the advertising. If you have any questions, please let me know. Otherwise, I will prepare the ordinance for first reading on September 9th. VLH:wr Mary H. Allen, Clerk 't ~. From: "Merry McKissick" < SHFO1/MSM > To: adm01/mha Date sent: Wed, 27 Aug 1997 17:14:36 + 0000 Subject: Item for Consent Agenda for 9/2 Board Meeting Mary, is it possible for you to add one item to the consent agenda for the 9/2/97 board meeting? It's a request for a resolution for the board to accept the Adult Literacy and Basic Education Program Grant and to appropriate the funds into the Sheriff's Office Care and Confinement of Prisoners Part-Time Salaries Account. Last year's Action No. 081396-4.b, Item No. L-3, was approved unanimously after a motion for approval was made by Supervisor Nickens at the August 13, 1996, board meeting. This is merely a revision with funding information and dates changed to update the report to the current fiscal year. Please let me know ASAP so I can get the report over to you. If the 9/2 meeting is not possible, then we will ask you to place this item on the consent agenda for the following meeting in September. Thanks, Mary! s/~ s- 9/9 Mary alien -- 1 -- Thu, 28 Aug 1997 07:31:33 To: "Merry McKissick" < SHFO1/MSM> Subject: Re: Item for Consent Agenda for 9/2 Board Meeting Date sent: Thu, 28 Aug 1997 07:34:23 There is no September 2 Board meeting. The next meeting is September 9 (meetings are the 2nd and 4th Tuesdays). There is no problem on getting it on the September 9 agenda. We won't start work on it until next week. Just send the report over (make sure it has the September 9 not 2 date). Any questions, email or call me! Mary allen -- 1 -- Thu, 28 Aug 1997 07:34:25 na Pur Es s4sm L1N A E1E1D SuR-~Y. t fia PUT ISIS PREPARm D+E' EfO~ETiT Q~ A LZIER REPORT. ~ / ~ '~ .~ SlA~.~f PROPEJT' AS 9A 4 N1l1RV IHf ION[ AE37tx 'IOVF a ; QY TN[ /[1N BOtA1L14Rr INP. 1115 0! IW 17ON ES EItSED L1N 11t [fOfMO4Rr iNP MO I{lt fIlYAlkriS ~ ACISNL .. nss PLAT Lt su4..ErT ro ~ a~-wAr AN0 E;asE»vrs o 1. /' /PET SE'f AT ALL LYYgN LAVLET.S OlH£lPMxSE h4)lEL R 1M5 PARIXI N4S AM !~ IL/rE71 Ah0 Sfl-E7i~CF S7: PRI 6tlZm.Lb'1t)OD PROPd1 Db~ 900X TAZ LD. SO(JRC1' Of 77TLS LAE1M; A Pgt1X7W L1F 1HE LMO Gp1M1'E?ID TO fROM/ WAE7, R PARRRiI Ery rRL AS Rf't1CMD1 ~. ~ srr~`~n~ ' aarKS aFtx~ a~ of a ~ ~: xt ..,. ~: ~: t,.. .. ' ~- rt~rl. •.7. . .: N ~:. ~.c':, , r„~ .Y PPE SFr _. y~ n~ C/L 0~' OLD 8040 \9- _.~~ ~~~J /~ ~,~ '•y 1/Y R£-E14R- fvcwp 4 s ~•- r PIPE SEr ~ / PRL,W[R1r o,r, o tea. go~~rn ~ DBSD 9001Y !23l, PACB JJ2 r.Ex ~D eafa-s, ~e ~ `' ,- l,~ ~~ v-~i,l.~ ~~~~ i.•--, ;~Gl~ u r C;C ~ ~ a LL ~-r, ~ ~ ~' ~ `~ G~ ~ .~. r~~~ l .~ b~ v ~~~~~ G-~,L / J 1. ~ ~ ~ i~ ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 9, 1997 AGENDA ITEM: Approval of Charter Agreements with Cardinal Criminal Justice Academy for Sheriff's Office and Police Department COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Cardinal Criminal Justice Academy ("Academy") was established as a regional law enforcement training school sanctioned by the Virginia Department of Criminal Justice. Roanoke County, as a participating locality, ratified the Charter Agreement for the operation of the Academy on June 14, 1988. Officers from the Sheriff s Office and Police Department receive law enforcement training at the P.cademy. Section 15.1-21, Code of Virginia, 1950 as amended, requires Roanoke County to participate in the Charter Agreement. The Academy has recently made changes to expandit membership and Executive Board. This change requires participating localities adopt a revised Charter Agreement, and a draft of that agreement s attached with the proposed changes in bold type. Separate agreements must be signed for the Sheriffs Office and Police Department. This does not change or restrict Roanoke County's use of the Academy in any way. FISCAL IMPACT: None STAFF RECOMMENDATION: It is recommended by Sheriff Holt and Police Chief Lavinder that the Board of Supervisor pprove the attached Charter Agreement and authorize the Board Chairman ~ i /~ • . to execute the necessary documents for the Sheriff s Office and Police Department. Respectfully submitted, Gerald S. Holt Sheriff James R. Lavinder Chief of Police Approved by, Elmer C. Hodge County Administrator ACTION Approved ( ) Motion by: Abs.. Denied ( ) Eddy Received ( ) Harrison Referred ( ( Johnson ( ) Minnix Nickens VOTE No Yes 2 D9-Dv-199 r 1C`i: D1 r Dv 307 G2©3 R1CC CNTY ~P !CR I!-r' C Orl' ] CC P. D1 ~ r ACTION NO..~,„_ 1TEM NO, AT A REGULAR MEETING OF THE EOARD OF SUPERVISORS OF ROANOK.'~ COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE; September 9, 1997 A r .NDA ITF_M_: Charter Agreement for Sheriff's pfFice/Police DepartmentlFire and Resc~e Training with the Cardinal Criminal Justice Academy ~,' CO ADMINISTRATOR'S COMMF~S,; ' f ,; ,. ~~,~ BACKGROUND: The Cardinal Criminal Justice Academy was established as a regional law enforcement training school sanctioned by the Virginia Department of Criminal Justice. Roanoke County is a pardeipating locality, and all Sheriff's Office, Felice, Fire Cauefs, and Fire Marshals receive heir law enforcement training there. Section 15.1.21 COV 1950 as amended requires Roanoke County to participate in the charter agreement, On behalf of the Sheriff, Chief of Police, and Chief of Fire and Rescue, we request that the Eoard of Supervisors sign the charter agreement for them and their staff to receive mandated training as required by the Department of Criminal Juke Services, FISCAL IMPACT; None ALTERNATIVES: None ST~~F RECbMMENDATION: Staff recommends approval j -~ i ~~ ~ '~` ~ -~ r %~~ ,. '~. ~I '( ;, mA ,_ ,, ~9-D3-1997 1G:~1 7©J J07 rJ2GJ Respectfully submitted: ... (~erdld S. Holt Sheriff James ~. Lavinder Chief of Police Richard E, Burch, Jr. Chicf of Fire ~d Rcscuc Approved by: Elmer C. Hodge, Jr. County Administrator RfCC CNTY :~I ICR i rr'' v Orr' 1 CC P.a2 ~~ r\~~~ Y r~~r ~~r ~~ ~~„~ ANY ~ ~ ~~ ~~ ~r~~ ~~\\NYr~rr ~~~\\Ni~Y. ~ ~ w~ r ~ w ~~ ~r ~~~ ~~~~~ ~~~~.,.. ~~~ ~~ ~~~ v ~~~~~~~~r ACTIpN VOTE Approved ( ) Muliun by: No Yes Abs Denied () Eddy _ _ _ Received O Harrison _ _ .~ Refereed ( ) Jolst~an _ _ To {) Minnix _ Nickena _ _,... _ D9-©3-199? 1 C : D2 f ®J JO f CJ'LPiJ RKC CNTY ~I ICR I fT " ..:, Orf I CC P . ©~ CoerecdosM 38?~834;3 Barry L Ttyloe, Capain Cvutt Servicdr 3d7-0137 Charles R. Hairy Captsin ~~~./ (~ ~~~ GEBAY~ S. MOLT, 5~~~'F cotrrrn a~ RoANO~o~, v~trrtA PAX TR~AN~iMITTAL 188sT pL?ea8s D~LIVgA TS'~ lOLLO~PING p7~Gb8 T~7 e Cheat DaPuq- Mlchal 4. Witnoon ~.~ p•0. fox 6I0 9aeetn, VA Z~163 xA~ca : ~~e~Q,f ar.• PAx No~sA: 77.2, ~ ~ 19 3 LocArtox: ,~ ~ .~,~., __ _ ___ ~o~rAL riv~sx or aAVS® . DAT3 s ~l ~ ~ ~! y T~s : S^: d?}~ ~II~G R'AAHB~TTAL BsssT: ~ PROD[: ~~ 7'k` TsL3p80Mi Nve®sR : .~ ~ 7-~! 3 3 $7~{o~ci ~ LGCATIOH s ~~ ~ PAX Dt~sR SPS~zAL INSTAVCTIOWB: ~e ," ~.~iw. ©9-~4-199 1G: 21 COtrecdotse 3970$ Barry i. Tayloe, Captain f ©J JO f CJ2©J ~~~ ~~ Coure 3ervlc~ 38719? Charles R. Hart, Captain ~~~ ~~~ GE~AI.D S. BOLT, S$E~I~'P' covrrrx of Ro~xot~, v~~rxiA 77190 Fps 70:"r~Q03 FA7C TRANBDLYTTAL SgSST pL87ABS D~LIYBrA TS3+ FALL PAG~9 TO: P. D1 C2>Itef ~4r Mit:lu~ei G. Wigton 38'r-a3~e P.Q. Boat 510 Sales:, VA ?~t~6S ~~~ QQ2~~r~~ ~Ax ASR: 7 7~-~/ 93 LOCATI ON s ,~~i ~~:c~C•eN't.~-~'~ TOTAL NZT8~9~ CF BApICS , RATS : g~~{IS ~ T~ s ~".,'+~3,p,~, INGL~~O TR~TBbLITTAL 88SST : ' .~ FROD~ s~~l. U ~I~-`J'~ a.~.,~~ TSLSBAONS NUHsBSZI: ~S( ~-[0(~ `~ LOCATION: ~~jC~,c.~, ~~ FAX NO>!~g'R: ~ ~ ~-(o ~O~ RI(C CNTY :,I ICR I rr' v Orr I CC SPECIAL IN~TSt7CTI0N8: V ` ~ ~{.1