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HomeMy WebLinkAbout10/14/1997 - RegularWorking Document - subject to Revision ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA OCTOBER 14, 1997 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:05 P.M. 2. Invocation: The Reverend Samuel W. Crews Coopers Cove Baptist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS BLJ ADDED CERTIFICATE OF RECOGNITION TO GAYLE ROSS FOR i BEING NAMED SCIENCE TEACHER OF THE YEAR: C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation to W. Darnall Vinyard for his service to Roanoke County as a member of the Industrial Development Authority. R-101497-1 HCN MOTION TO APPROVE U RC MR. VINYARD WAS PRESENT PLAQUE ALSO PRESENTED FROM THE INDUSTRIAL DEVELOPMENT AUTHORITY. 2. Resolutions of Appreciation to the following employees for their military service during the Bosnian conflict: R-101497-2 LBE MOTION TO APPROVE I~RC ALL WERE PRESENT TO ACCEPT RESO a. Steve Barger, Engineering and Inspections R-101497-2.a b. William Bowling, Sheriff's Office R-101497-2.b c. Vanessa Payne, Police Department R-101497-2.c d. Marvin Loyd, Sheriff's office R-101497-2.d 3. Recognition of Visitors from Opole, Poland. (Elmer C. Hodge, County Administrator) ECH INTRODUCED WLADYSLAW BRUDZINKSI, ROMUALD DURECK, AND ANNA BILIK . 2 4. Certificate of Recognition to Gayle Ross for being named Virginia Junior Academy Science Teacher of the Year. MS ROSS WAS PRESENT TO RECEIVE CERTIFICATE D. BRIEFINGS 1. Briefing and presentation from Virginia Amateur Sports on the Commonwealth Games. (Peter R. Lampman, President, Virginia Amateur Sports) MR LAMPMAN PRESENTED PLAQUE AND T-SHIRTS TO THE BOARD OF SUPERVISORS IN APPRECIATION FOR THEIR PARTICIPATION. E. NEW BUSINESS 1. Request for appropriation of funds for the design and construction of Phase 1 of the South County District Park. (John Chambliss, Assistant County Administrator) A-101497-3 HCN MOTION TO APPROVE FUNDING OF $20,000 FROM BOARD CONTINGENCY AND $218,950 FROM 1992 BOND AND OTHER STAFF RECOMMENDATIONS URC 2. Request to enter into an agreement with the City of Salem and City of Covington on behalf of Total Action Against Poverty (TAP) for the management of MicroEnterprise Loan Funds. (Tim Gubala, Economic Development Director) HCN MOTION TO CONTINUE TO 10/28 WHEN TAP OFFICIALS WILL BE PRESENT TO ANSWER QUESTION l~ 3. Authorization to reappropriate funds from the Capital Unappropriated Balance to the future School Capital Fund. (Diane Hyatt, Finance Director) 3 A-101497-4 BLJ MOTION TO AUTHORIZE REAPPROPRIATION OF $3.783.043 URC 4. Acceptance and appropriation of $50,000 allocation for Rusco Window Company of Roanoke, Inc. from the Commonwealth of Virginia. (Brian Duncan, Assistant Director of Economic Development) R-101497-5 FFH MOTION TO APPROVE ACCEPTANCE AND APPROPRIATION URC FM SUGGESTED THAT LETTERS OF THANKS BE SENT TO DELEGATES VIC THOMAS AND MORGAN GRIFFITH. 5. Acceptance of the following grants by the Police Department: (Ray Lavinder, Police Chief) a. Bureau of Justice Assistance (BJA) block grant in the amount of $34,389.90 for Law Enforcement Support. A-101497-6.a HCN MOTION TO APPROVE ACCEPTANCE OF GRANT URC b. Community Crime Prevention Services grant in the amount of $19,215.00 fora Community Policing Bicycle Patrol Team. R-101497-6. b HCN MOTION TO APPROVE. ACCEPTANCE OF GRANT URC F. FIRST READING OF ORDINANCES 1. First reading of Ordinance releasing right of re-entry and certain restrictions on the use of certain real estate previously conveyed to Total Action Against Poverty (Pinkard Court School Property), and authorizing the County Administrator to execute documents. (Paul M. Mahoney, County Attorney) 4 FM MOTION TO APPROVE 1ST READING 2ND -10/28/97 AYES-LBE~FM,FFH,BLJ PRESENT-HCN 2. First reading of ordinance authorizing the vacation of a portion of an existing 15-foot drainage easement and acceptance of a new 15-foot drainage easement across 3.07 acres of land on the west side of Dorset Drive, property of Danny A. Gilbert and Linda K. Gilbert. (Arnold Covey, Director of Engineering 8~ Inspections) LBE MOTION TO APPROVE 1ST READING 2ND -10/28/97 t~RC 3. First reading of ordinance approving and authorizing the execution of a lease with Ohio State Cellular Phone Company, Inc. for a communications antenna tower at Catawba Fire Station. (Paul Mahoney, County Attorney) ITEM MOVED TO DISCUSSION IN EXECUTIVE SESSION NO ACTION TAKEN G. SECOND READING OF ORDINANCES 1. Second reading of ordinance amending and reenacting Sections 5-21 and 5-24 of Article II, Dogs, Cats and other Animals, of Chapter 5, Animals and Fowls, of the Roanoke County Code to permit the keeping of as many as three dogs in a dwelling unit and Section 30-29-2, Residential Use Types (private Kennel) of the Roanoke County Zoning Ordinance. (Terry Harrington, Planning & Zoning Director) (CONTINUED FROM SEPTEMBER 23, 1997) 0-101497-7 HCN MOTION TO ADOPT ORD AS AMENDED BY LBE EXTENDING AMNESTY DATE TO 1/31/98. URC 1 CITIZEN SPOKE 5 2. Second reading of an ordinance authorizing the construction of and financing for a Local Public Works Improvement Project - Little Brushy Mountain Water Project. (Gary Robertson, Utility Director) 0-101497-8 HCN MOTION TO ADOPT ORD AMENDED TO ALLOW GARY ROBERTSON TO EXTEND DATE IN PARAGRAPH 2(B) AYES-LBE,FM,HCN,BLJ ABSTAIN-FFH 3. Second reading of ordinance authorizing the donation of lease of office space in the Roanoke County Administration Center to the Roanoke Valley Greenway Commission. (Paul Mahoney, County Attorney) 0-101497-9 HCN MOTION TO ADOPT ORD URC HCN ASKED TLH TO REPORT BACK WHAT COMPUTER IS BEING USED AND IF-THERE ARE OTHER EMPLOYEES WHO HAVE MORE NEED FOR THE COMPUTER. H. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals Alternates (Fire Code Board of Appeals) 2. Grievance Panel APPOINTMENTS TO BE DISCUSSED IN EXECUTIVE SESSION 3. Commission on Senior and Challenged Citizens 4. Expansion of the committee to establish guidelines and policies for placement of communication towers. I. CONSENT AGENDA 6 ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-101497-10 BLJ MOTION TO APPROVE WITH ITEM 5 REMOVED TO DISCUSS IN EXECUTIVE SESSION URC 1. Approval of Minutes -August 19, 1997 2 Confirmation of Committee Appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals), the Hanging Rock Battleground and Rail Preservation Foundation, and the Industrial Development Authority. A-101497-10.a 3. Acceptance of a donation to the Roanoke County Police Department by Moose Lodge #1121. A-101497-10.b 4. Acceptance and appropriation to School Board of $1,500 grant from the Virginia Department of Education for equipment for students with disabilities. A-101497-10.c ~, „ DISCUSSED IN EXECUTIVE SESSION ACTION TAKEN FOLLOWING EXECUTIVE SESSION 6. Designation of Voting Representative at the Virginia Association of Counties Annual Business Meeting. A-101497-10.d 7. Donation of additional two-foot water line easement from Everett N. and Dana Hartwell (Red Lane Extension). A-101497-10.e J. REQUESTS FOR WORK SESSIONS NONE K. REQUESTS FOR PUBLIC HEARINGS NONE L. CITIZENS' COMMENTS AND COMMUNICATIONS NONE M. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Eddy: ~1~ Announced that the County had written a letter concerning Ron Ramsey's appearance at the Board meeting expressing concern about the breakup of Conrail. (2) Received a letter on October 1 from the Vinton Historical Society expressing concern about the future use of Vinton area schools. HCN responded he would draft a response for the Board members to review. (3) Announced that Clean Valley Council and the Resource Authority have scheduled a "Take it or Leave it" Day on October 19 for~eople to bring household items, etc. they no lonaer need and for others to pick up items that would be useful. (4) Advised he wrote a memo in September about a Pollution Prevention Program and had received a response from ECH that if there was Board consensus, he would establish a team to review. There was no response from other Board members. (5~ Advised he sent memo on establishment of a Commission for Children and Youth and requested that it be included on this agenda. BLJ advised that he and ECH determined what items will be on agenda and if there is interest from two other Board members, the item will be placed on the next agenda. No interest was expressed by other Board members. (6) Asked staff whether Board will be asked to approved the regional bikeway plan. ECH responded that Terry Harrington is preparing a report and he will check with him and report back to LBE (71 Advised he wrote ECH regarding mission statements and ECH responded that this will be discussed in a - anuar~ 1998 planning session He suggested that department missions also be discussed at that time. (8) Asked whether there would be a report on the low band system at the Roanoke Citv joint meeting on 10/28 ECH responded then have contacted other localities VDOT and Blue Ridge Parkwav~potential sources of funds He and Bob Herbert will prepare a report for the joint meeting. supervisor Harrison• Announced that there will be a Battle of the Bands at the Brambleton Center on Saturday, October 18. Supervisor Johnson• Advised that letter by Ms. Nyna Murray in Roanoke Times stating that he did not return her phone calls was incorrect and he had contacted Ms. Murray. However this issue is now in the hands of her attorney and the County Attorney and he did not feel he should intertere. N. REPORTS FM MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEM 6 -UW General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures for period ended August 31, 1997 5. Report on expenditures and commitments for public private partnerships from the Economic Development Capital Fund. 6. Update on CORTRAN Program. HCN REQUESTED AVERAGE COST PER TRIP TO BE INCLUDED IN NEXT REPORT. O. WORK SESSION NONE P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) consultation with legal counsel pertaining to actual or probable litigation with the Environmental Protection Agency; 2.1-344 A (7) consultation with legal counsel and staff pertaining to legal matters requiring legal advice; agreement with Town of Vinton; 2.1-344 A (3) consideration of the acquisition or use of real property for public purpose (condemnation proceedings); 2.1-344 A (1) personnel matter, appointments to the Grievance Panel and Item I-5; 2-1-344 A 7, settlement of actual litigation, Ohio Cellular. HCN MOTION TO GO INTO EXECUTIVE SESSION AT 5:20 P.M. URC Q. CERTIFICATION OF EXECUTIVE SESSION R-101497-11 BLJ MOTION TO RETURN TO OPEN SESSION AT 6:45 P.M. AND ADOPT RESOLUTION. ~C ACTION TAKEN FOLLOWING EXECUTIVE SESSION 5. Resolution amending Chapter V, "Grievance Procedure", of the Roanoke County Employee Handbook, by altering the composition of the Grievance Panel by the addition of two additional alternate members to said panel. R-101497-12 BLJ MOTION TO ADOPT RESO SRC R. ADJOURNMENT BLJ ADJOURNED AT 6:46 P.M. io ~ EtOANp~~ L ti ' ;° p ~ ,_,~ ~ 38 ROANOKE COUNTY.BOARD OF SUPERVISORS AGENDA OCTOBER 14, 1997 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend Samuel W. Crews Coopers Cove Baptist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation to W. Darnall Vinyard for his service to Roanoke County as a member of the Industrial Development Authority. ® Recyded Paper 2. Resolutions of Appreciation to the following employees for their military service during the Bosnian conflict: a. Steve Barger, Engineering and Inspections b. William Bowling, Sheriff's Office c. Vanessa Payne, Police Department d. Marvin Loyd, Sheriff's office 3. Recognition of Visitors from Opole, Poland. (Elmer C. Hodge, County Administrator) D. BRIEFINGS 1. Briefing and presentation from Virginia Amateur Sports on the Commonwealth Games. (Peter R. Lampman, President, Virginia Amateur Sports) E. NEW BUSINESS 1. Request for appropriation of funds for the design and construction of Phase 1 of the South County District Park. (John Chambliss, Assistant County Administrator) 2. Request to enter into an agreement with the City of Salem and City of Covington on behalf of Total Action Against Poverty (TAP) for the management of MicroEnterprise Loan Funds. (Tim Gubala, Economic Development Director) 3. Authorization to reappropriate funds from the Capital Unappropriated Balance to the future School Capital Fund. (Diane Hyatt, Finance Director) 4. Acceptance and appropriation of $50,000 allocation for Rusco Window Company of Roanoke, Inc. from the Commonwealth of Virginia. (Brian Duncan, Assistant Director of Economic Development) 5. Acceptance of the following grants by the Police Department: (Ray Lavinder, Police Chief) 2 a. Bureau of Justice Assistance (BJA) block grant in the amount of $34,389.90 for Law Enforcement Support. b. Community Crime Prevention Services grant in the amount of $19,215.00 fora Community Policing Bicycle Patrol Team. F. FIRST READING OF ORDINANCES 1. First reading of Ordinance releasing right of re-entry and certain restrictions on the use of certain real estate previously conveyed to Total Action Against Poverty (Pinkard Court School Property), and authorizing the County Administrator to execute documents. (Paul M. Mahoney, County Attorney) 2. First reading of ordinance authorizing the vacation of a portion of an existing 15-foot drainage easement and acceptance of a new 15-foot drainage easement across 3.07 acres of land on the west side of Dorset Drive, property of Danny A. Gilbert and Linda K. Gilbert. (Arnold Covey, Director of Engineering ~ Inspections) 3. First reading of ordinance approving and authorizing the execution of a lease with Ohio State Cellular Phone Company, Inc. for a communications antenna tower at Catawba Fire Station. (Paul Mahoney, County Attorney) G. SECOND READING OF ORDINANCES 1. Second reading of ordinance amending and reenacting Sections 5-21 and 5-24 of Article II, Dogs, Cats and other Animals, of Chapter 5, Animals and Fowls, of the Roanoke County Code to permit the keeping of as many as three dogs in a dwelling unit and Section 30-29-2, Residential Use Types (private Kennel) of the Roanoke County Zoning Ordinance. (Terry Harrington, Planning & Zoning Director) (CONTINUED FROM SEPTEMBER 23, 1997,E 3 2. Second reading of an ordinance authorizing the construction of and financing for a Local Public Works Improvement Project - Little Brushy Mountain Water Project. (Gary Robertson, Utility Director) 3. Second reading of ordinance authorizing the donation of lease of office space in the Roanoke County Administration Center to the Roanoke Valley Greenway Commission. (Paul Mahoney, County Attorney) H. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals Alternates (Fire Code Board of Appeals) 2. Grievance Panel 3. Commission on Senior and Challenged Citizens 4. Expansion of the committee to establish guidelines and policies for placement of communication towers. I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -August 19, 1997 2 Confirmation of Committee Appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals), the Hanging Rock Battleground and Rail Preservation Foundation, and the Industrial Development Authority. 4 3. Acceptance of a donation to the Roanoke County Police Department by Moose Lodge #1121. 4. Acceptance and appropriation to School Board of $1,500 grant from the Virginia Department of Education for equipment for students with disabilities. 5. Resolution amending Chapter V, "Grievance Procedure", of the Roanoke County Employee Handbook, by altering the composition of the Grievance Panel by the addition of two additional alternate members to said panel. 6. Designation of Voting Representative at the Virginia Association of Counties Annual Business Meeting. 7. Donation of additional two-foot water line easement from Everett N. and Dana Hartwell (Red Lane Extension). J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS AND INQUIRIES OF BOARD MEMBERS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Statement of Revenues and Expenditures for period ended August 31, 1997 5. Report on expenditures and commitments for public private partnerships from the Economic Development Capital Fund. s 6. Update on CORTRAN Program. O. WORK SESSION P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (7) consultation with legal counsel pertaining to actual or probable litigation with the Environmental Protection Agency; 2.1-344 A (7) consultation with legal counsel and staff pertaining to legal matters requiring legal advice; agreement with Town of Vinton; 2.1-344 A (3) consideration of the acquisition or use of real property for public purpose (condemnation proceedings); 2.1-344 A (1) personnel matter, appointments to the Grievance Panel. Q. CERTIFICATION OF EXECUTIVE SESSION R. ADJOURNMENT 6 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION 0 497- OF APPRECIATION TO W. DARNALL VINYARD FOR HIS SERVICE TO ROANOKE COUNTY AS A MEMBER OF THE INDUSTRIAL DEVELOPMENT AUTHORITY WHEREAS, on August 11, 1971, Roanoke County established the Industrial Development Authority; and WHEREAS, one of the charter members of the Roanoke County Industrial Development Authority was W. Darnall Vinyard who was appointed on September 26, 1972; and WHEREAS, Mr. Vinyard has served the citizens of Roanoke County as a member of the Authority since that time, being reappointed in 1974, 1977, 1981, 1985, 1989, and 1993 for a total of 25 years; and WHEREAS, during Mr. Vinyard's tenure on the Authority, Roanoke County's economic development efforts increased dramatically, and the Authority developed Valley TechPark within which R. R. Donnelley eventually located; and WHEREAS, in addition to his service on the Industrial Development Authority, W. Darnall Vinyard donated 41 1/2 acres of land in 1984, and 45 acres of land in 1991 to the County with the specific request that it be used for parks and recreational purposes; and WHEREAS, these generous gifts of land, now known as Vinyard Park, will provide outdoor pleasure and enjoyment for many generations of Roanoke Valley residents. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of all of the citizens of Roanoke County, does hereby extend sincere appreciation to W. DARNALL VINYARD, for his service to Roanoke County as a member of the Industrial Development Authority for 25 years; and FURTHER, the Board again commends Mr. Vinyard for his gracious donations of land for the development of Vinyard Park, which is used daily by citizens from throughout the Roanoke Valley. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Tim Gubala, Secretary/Treasurer, IDA 2 t c-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION OF APPRECIATION TO W. DARNALL VINYARD FOR HIS SERVICE TO ROANORE COUNTY AS A MEMBER OF THE INDUSTRIAL DEVELOPMENT AUTHORITY WHEREAS, on August 11, 1971, Roanoke County established the Industrial Development Authority; and WHEREAS, one of the charter members of the Roanoke County Industrial Development Authority was W. Darnall Vinyard who was appointed on September 26, 1972; and WHEREAS, Mr. Vinyard has served the citizens of Roanoke County as a member of the Authority since that time, being reappointed in 1974, 1977, 1981, 1985, 1989, and 1993 for a total of 25 years; and WHEREAS, during Mr. Vinyard's tenure on the Authority, Roanoke County's economic development efforts increased dramatically, and the Authority developed Valley TechPark within which R. R. Donnelley eventually located; and WHEREAS, in addition to his service on the Industrial Development Authority, W. Darnall Vinyard donated 41 1/2 acres of land in 1984, and 45 acres of land in 1991 to the County with the specific request that it be used for parks and recreational purposes; and WHEREAS, these generous gifts of land, now known as Vinyard Park, will provide outdoor pleasure and enjoyment for many generations of Roanoke Valley residents. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of all 1 C-~ of the citizens of Roanoke County, does hereby extend sincere appreciation to W. DARNALL VINYARD, for his service to Roanoke County as a member of the Industrial Development Authority for 25 years; and FURTHER, the Board again commends Mr. Vinyard for his gracious donations of land for the development of Vinyard Park, which is used daily by citizens from throughout the Roanoke Valley. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTIONS 101497.2 OF APPRECIATION TO STEVEN L. BARGER. WILLIAM S. BOWLING, VANESSA L. PAYNE AND MARVIN L. LOYD FOR SERVING ON ACTIVE MILITARY SERVICE DURING THE BOSNIAN CONFLICT WHEREAS, over the past several years, the United States and other countries throughout the world have joined together in a peacekeeping mission during the military conflict in Bosnia; and WHEREAS, many reservists were called to active duty to serve at military bases in Europe; and WHEREAS, four Roanoke County employees served their country with honor and distinction, both overseas and in the United States, during the Bosnian Conflict; and WHEREAS, it is fitting and proper to recognize their special contributions in helping the United States and its allies. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of its citizens, expresses its profound appreciation and pride to Steven L. Barger, an employee in the Engineering & Inspections Department; William S. Bowling, Sheriffs Office; Vanessa L. Payne, Police Department; and Marvin L. Loyd, Sheriffs Office, for the sacrifices they made by serving in active military duty. FURTHER, the Board of Supervisors is grateful that they are now safe, secure, and home with their families and friends. On motion of Supervisor Eddy to adopt the resolutions, and carried by the following recorded vote: i AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joe Sgroi, Director, Human Resources AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION 101497-2.a OF APPRECIATION TO STEVEN L. BARGER FOR SERVING ON ACTIVE MILITARY SERVICE DURING THE BOSNIAN CONFLICT WHEREAS, over the past several years, the United States and other countries throughout the world have joined together in a peacekeeping mission during the military conflict in Bosnia; and WHEREAS, many reservists were called to active duty to serve at military bases in Europe; and WHEREAS, four Roanoke County employees served their country with honor and distinction, both overseas and in the United States, during the Bosnian Conflict; and WHEREAS, it is fitting and proper to recognize their special contributions in helping the United States and its allies. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of its citizens, expresses its profound appreciation and pride to STEVEN L. BARGER, an employee in the Engineering & Inspections Department since April 30, 1990, for the sacrifices he made by serving on active military duty from January 9, 1997, to September 22, 1997. FURTHER, the Board of Supervisors is grateful that Steven L. Barger is now safe, secure, and home with his family and friends. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joseph Sgroi, Director, Human Resources Arnold Covey, Director, Engineering & Inspections AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION 101497-2.b OF APPRECIATION TO WILLIAM S. BOWLING FOR SERVING ON ACTIVE MILITARY SERVICE DURING THE BOSNIAN CONFLICT WHEREAS, over the past several years, the United States and other countries throughout the world have joined together in a peacekeeping mission during the military conflict in Bosnia; and WHEREAS, many reservists were called to active duty to serve at military bases in Europe; and WHEREAS, four Roanoke County employees served their country with honor and distinction, both overseas and in the United States, during the Bosnian Conflict; and WHEREAS, it is fitting and proper to recognize their special contributions in helping the United States and its allies. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of its citizens, expresses its profound appreciation and pride to WILLIAM S. BOWLING, an employee in the Sheriffs Office since June 16, 1982, for the sacrifices he made by serving in active military duty from January 9, 1997, to September 12, 1997. FURTHER, the Board of Supervisors is grateful that William S. Bowling is now safe, secure, and home with his family and friends. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joseph Sgroi, Director, Human Resources Gerald Holt, Sheriff .- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION 101497-2.c OF APPRECIATION TO VANESSA L. PAYNE FOR SERVING ON ACTIVE MILITARY SERVICE DURING THE BOSNIAN CONFLICT WHEREAS, over the past several years, the United States and other countries throughout the world have joined together in a peacekeeping mission during the military conflict in Bosnia; and WHEREAS, many reservists were called to active duty to serve at military bases in Europe; and WHEREAS, four Roanoke County employees served their country with honor and distinction, both overseas and in the United States, during the Bosnian Conflict; and WHEREAS, it is fitting and proper to recognize their special contributions in helping the United States and its allies. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of its citizens, expresses its profound appreciation and pride to VANESSA L. PAYNE, an employee in the Police Department since February 3, 1994, for the sacrifices she made by serving in active military duty from January 9, 1997, to September 12, 1997. FURTHER, the Board of Supervisors is grateful that Vanessa L. Payne is now safe, secure, and home with her family and friends. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~`' ~'~• Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joseph Sgroi, Director, Human Resources Ray Lavinder, Chief of Police AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION 101497-2.d OF APPRECIATION TO MARVIN L. LOYD FOR SERVING ON ACTIVE MILITARY SERVICE DURING THE BOSNIAN CONFLICT WHEREAS, over the past several years, the United States and other countries throughout the world have joined together in a peacekeeping mission during the military conflict in Bosnia; and WHEREAS, many reservists were called to active duty to serve at military bases in Europe; and WHEREAS, four Roanoke County employees served their country with honor and distinction, both overseas and in the United States, during the Bosnian Conflict; and WHEREAS, it is fitting and proper to recognize their special contributions in helping the United States and its allies. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of its citizens, expresses its profound appreciation and pride to MARVIN L. LOYD, an employee in the Sheriffs Office since November 3, 1984, for the sacrifices he made by serving in active military duty from January 9, 1997, to September 12, 1997. FURTHER, the Board of Supervisors is grateful that Marvin L. Loyd is now safe, secure, and home with his family and friends. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: `T~aa-rte ~r! C1kc x/ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File Joseph Sgroi, Director, Human Resources Gerald Holt, Sheriff C-aa- d AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTIONS OF APPRECIATION TO STEVE BARGER. WILLIAM BOWLING, VANE33A PAYNE AND MARVIN LOYD FOR SERVING IN ACTIVE MILITARY SERVICE DURING THE BOSNIAN CONFLICT WHEREAS, over the past several years, the United States and other countries throughout the world have joined together in a peacekeeping mission during the military conflict in Bosnia; and WHEREAS, many reservists were called to active duty to serve at military bases in Europe; and WHEREAS, four Roanoke County employees served their country with honor and distinction, both overseas and in the United States, during the Bosnian Conflict; and WHEREAS, it is fitting and proper to recognize their special contributions in helping the United States and its allies. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of its citizens expresses its profound appreciation and pride to Steve Barger, an employee in the Engineering & Inspections Department; William Bowling, Sheriff's Office; Vanessa Payne, Police Department; and Marvin LoyS, Sheriff's Office, for the sacrifices they made by serving in active military duty. FURTHER, the Board of Supervisors is grateful that they are now safe, secure, and home with their families and friends. ~-p~~ REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION OF APPRECIATION TO STEVEN L. BARGER FOR SERVING ON ACTIVE MILITARY SERVICE DURING THE BOSNIAN CONFLICT WHEREAS, over the past several years, the United States and other countries throughout the world have joined together in a peacekeeping mission during the military conflict in Bosnia; and WHEREAS, many reservists were called to active duty to serve at military bases in Europe; and WHEREAS, four Roanoke County employees served their country with honor and distinction, both overseas and in the United States, during the Bosnian Conflict; and WHEREAS, it is fitting and proper to recognize their special contributions in helping the United States and its allies. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of its citizens, expresses its profound appreciation and pride to STEVEN L. BARGER, an employee in the Engineering & Inspections Department since April 30, 1990, for the sacrifices he made by serving on active military duty from January 9, 1997, to September 22, 1997. FURTHER, the Board of Supervisors is grateful that Steven L. Barger is now safe, secure, and home with his family and friends. C-~ b AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION OF APPRECIATION TO WILLIAM 8. BOWLING FOR SERVING ON ACTIVE MILITARY SERVICE DURING THE BOSNIAN CONFLICT WHEREAS, over the past several years, the United States and other countries throughout the world have joined together in a peacekeeping mission during the military conflict in Bosnia; and WHEREAS, many reservists were called to active duty to serve at military bases in Europe; and WHEREAS, four Roanoke County employees served their country with honor and distinction, both overseas and in the United States, during the Bosnian Conflict; and WHEREAS, it is fitting and proper to recognize their special contributions in helping the United States and its allies. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of its citizens, expresses its profound appreciation and pride to WILLIAM S. BOWLING, an employee in the Sheriff's Office since June 16, 1982, for the sacrifices he made by serving in active military duty from January 9, 1997, to September 12, 1997. FURTHER, the Board of Supervisors is grateful that William S. Bowling is now safe, secure, and home with his family and friends. ~- ~ ~,. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION OF APPRECIATION TO VANESSA L. PAYNE FOR SERVING ON ACTIVE MILITARY SERVICE DURING THE BOSNIAN CONFLICT WHEREAS, over the past several years, the United States and other countries throughout the world have joined together in a peacekeeping mission during the military conflict in Bosnia; and WHEREAS, many reservists were called to active duty to serve at military bases in Europe; and WHEREAS, four Roanoke County employees served their country with honor and distinction, both overseas and in the United States, during the Bosnian Conflict; and WHEREAS, it is fitting and proper to recognize their special contributions in helping the United States and its allies. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of its citizens, expresses its profound appreciation and pride to VANESSA L. PAYNE, an employee in the Police Department since February 3, 1994, for the sacrifices she made by serving in active military duty from January 9, 1997, to September 12, 1997. FURTHER, the Board of Supervisors is grateful that Vanessa L. Payne is now safe, secure, and home with her family and friends. C-a~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA, HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION OF APPRECIATION TO MARVIN L. LOYD FOR SERVING ON ACTIVE MILITARY SERVICE DURING THE BOSNIAN CONFLICT WHEREAS, over the past several years, the United States and other countries throughout the world have joined together in a peacekeeping mission during the military conflict in Bosnia; and WHEREAS, many reservists were called to active duty to serve at military bases in Europe; and WHEREAS, four Roanoke County employees served their country with honor and distinction, both overseas and in the United States, during the Bosnian Conflict; and WHEREAS, it is fitting and proper to recognize their special contributions in helping the United States and its allies. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of its citizens, expresses its profound appreciation and pride to MARVIN L. LOYD, an employee in the Sheriff's Office since November 3, 1984, for the sacrifices he made by serving in active military duty from January 9, 1997, to September 12, 1997. FURTHER, the Board of Supervisors is grateful that Marvin L. Loyd is now safe, secure, and home with his family and friends. ACTION NO. ITEM NUMBER ~ - 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: Recognition of Visitors from Opole, Poland COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Our guests are Mr. Wladyslaw Brudzinski, Vice President of Opole City, Mr. Romuald Durecki, Vice President of Opole City, and Ms. Anna Bilik, Translator. They are visiting with us as part of the Manager-to-Manager program sponsored by the Virginia Local Government Management Association, and funded through a grant from the United States Information Agency. The primary objective of the Manager-to-Manager program is to assist in developing effective local government democracies in Poland through the exchange of local government managers in Virginia with those of Polish cities. In 1993, the first year of the program, 8 managers from various Polish cities visited locations in Virginia, including Roanoke County. Roanoke County has continued to participate in the program since its inception. We are delighted to welcome our guests and look forward to an pleasurable and productive visit. ~~' ~~ Elmer C. Hodge County Administrator ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) _ Eddy Received ( ) _ Harrison Referred ( ) Johnson To ( ) Minnix Nickens 1 ACTION NO. ITEM NUMBER ~-- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: Report from Virginia Amateur Sports, Inc. on the 1997 Commonwealth Games of Virginia • ~~~~ : • Y ~ s.r • 1 • Y.Y ~ Peter Lampman, President of Virginia Amateur Sports, Inc. has requested time on the agenda to report on the 1997 Commonwealth Games of Virginia held in the Roanoke Valley this summer. He would also like to present a plaque to the Board of Supervisors at that time. Submitted by: ---o Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Harrison Referred ( ) Johnson To ( ) Minnix Nickens ~C~mmonwealth Games and the ~~~ VIRGINIA AMATEUR SPORTS, INC. PRESENTING SPONSORS Mobil Virginia's 13 ABC Little Caesars Pizza PREMIER SPONSORS WWD Radio PLATINUM SPONSORS WROV Radio The Roanoke Times Stop In Food Stores CITGO All Sport Body Quencher DIAMOND SPONSORS Carillon HeaRh System GOLD MEDAL SPONSORS Kroger Holiday Inn, Tanglewood GTE Mobilnet SILVER MEDAL SPONSORS Gentry,Locke, Rakes, & Moore First Team Auto Mall BRONZE MEDAL SPONSORS Voice-Tel MW Windows General Electric CMT Sporting Goods Roanoke Electric Steel Roanoke Gas Company Mountain Springs Water Roanoke Fruit & Produce 305 First Street, S.W., Suite 412 Roanoke, Virginia 24011 (540) 343-0987 FAX (540) 343-7407 October 14,1997 Mr. Elmer Hodge County Administrator County of Roanoke PO Box 29800 Roanoke, Virginia 24018-0798 Dear Elmer, Just a short note to say thank you for your ongoing support and commitment to Virginia Amateur Sports and the Commonwealth Games of Virginia. Due to your efforts and others like you, this year's Games were once again very successful. Enclosed is a report on the economic impact the Games had on the Roanoke and New River Valley's. The report also provides information on the growth of the Games and the demographics of where the athletes traveled from to participate. These figures reflect an approximate 4% increase in the number of athletes who participated last year. Over 59,000 athletes have competed in the Commonwealth Games in the past 8 years. Again, please accept my thank you for enhancing our ability to carry on our Tradition of Excellence; The Commonwealth Games of Virginia. Sincerely, Virginia Amateur Sports, Inc. ~-~ ~~-~1v-tiAh Peter R. Lampman President PROMOTING SPORTS IN THE OLYMPIC IDEAL Sanctioned by the Natkmal Congress of State Oemee and recognized by the United States Olympic Committee ~~, Recycled Paper SPONSOR OF r~~ VIRGINIA AMATEUR SPORTS, INC. PRESENTING SPONSORS Virginia's 13 ABC Little Caesars Pizza PREMIER SPONSORS WYYD Radio PLATINUM SPONSORS Mobil Valleydale DIAMOND SPONSORS The Roanoke Times Filter Queen of Virginia CMT Sporting Goods EZN Stop In Citgo Carillon Health System GOLD MEDAL SPONSORS AEP Kroger Holiday Inn, Tanglewocd SILVER MEDAL SPONSORS Gentry,Locke, Rakes, & Moore First Team Auto Mall BRONZE MEDAL SPONSORS Frito Lay Voice-Tel MW Windows Roanoke Electric Steel Mountain Springs Water Roanoke Fruit 8 Produce 305 First Street, S.W., Suite 412 Roanoke, Virginia 24011 (540) 343-0987 FAX (540) 343-7407 Commonwealth Games of Virginia "A TRADITION OF EXCELLENCE" Virginia Amateur Sports, Inc., founder and sponsor of the Commonwealth Games of Virginia, held its eighth annual State Games competition in the Roanoke Valley during the weekend of July 18-20, 1997. The Games are amulti-sport event often referred to as a sports festival included 45 Olympic and Non-Olympic sports. This concept fosters grassroots participation of all ages. The Games promote health, fitness, and the camaraderie within the Olympic tradition. The Commonwealth Games of Virginia were instituted in July 1990 to promote and recognize the efforts of amateur athletes across Virginia in all ages and demographic areas. More than 4,400 athletes competed in 29 sports in our first year. The success of these Games has been immeasurable. This past July 9,823 athletes traveled to the Roanoke Valley, the New River Valley, Waynesboro and Lynchburg to compete in 45 sports, bringing our eight year total to over 59,000 athletes. The 1998 Commonwealth Games will be held once again in the Roanoke Valley on July 17-19. This quality multi-sport event is recognized and sanctioned by the National Congress of State Games, the United States Olympic Committee, and the National Collegiate Athletic Association. Over 10,500 athletes are expected to "Go for the Gold" in `98. PROMOTING SPORTS IN THE OLYMPIC IDEAL Sanctioned by the Natkxial Congress of State Games end recognized b1/ the Unfted States Olympic Committee ~~ Recycled Paper SPONSOR OF 1-997 Commonwealth Games of Virginia Economic Impact Analysis Methodology The methodology used for estimating the economic impact of the 1996 Commonwealth Games of Virginia is one that was presented by the American Economic Development Council at their professional seminars. Total visitor expenditures, as well as estimates of room nights and tax revenues are presented. Several assumptions were made regarding the number of visitors that attended the Commonwealth Games in 1997. Total overnight visitors were counted at a ratio of 1:3 with each athlete bringing an additional three spectators (i.e. coaches, family members, friends). Day spectators were counted at a ratio of 1:2. The average length of stay for overnight purposes was determined by reviewing the days devoted to each individual Games event and assigning either a day, days or portion thereof to each event. These were averaged for the entire Games giving a figure of 2.23 days as the average length of stay in the Roanoke Valley. For areas outside of the Roanoke Valley, the respective length of stay is used. The Roanoke Valley Convention and Visitors Bureau indicates that $112.50 is the cost of an overnight's travel in the Roanoke Valley for a sporting event. Day travelers spend less than overnight visitors. The Roanoke Convention and Visitors Bureau also indicates that $15.00 is a typical figure for expenditures by a day traveler. II. Economic Impact of the 1997 Commonwealth Games The total estimated expenditures of the Commonwealth Games is $4,713,482 based on estimated expenditures from all Games events through the Commonwealth of Virginia and involving athletes and spectators. III. Regional Multiplier and Turnover There are various types of regional multipliers for value added, employment and payroll/earnings. There is insufficient regional data available to be able to determine the value added or output from the Commonwealth Games. However, a turnover model used from Iowa was applied to indicate the extent or turnover effect of the expenditures of $4,713,482 from the Commonwealth Games. A $1.00 spent turns over five (5) times in the local economy at a decreasing rate such that the full impact is $1.66. For example, total expenditures from the Commonwealth Games times 1.66 equals $7,824,380 in full expenditures in the local economy. 1997 Commonwealth Games of Virginia Economic Impact Statistics Roanoke Valley Direct Visitor Expenditures A. Number of athletes that stayed overnight 4,492 B. Number of spectators that stayed overnight 13,476 (1 :3 ratio) C. Average length of stay 2.23 Days D. Estimated average daily expenditures $112.50 E. Estimated overnight visitors expenditures $4,507,772 (A+BxCxD) F. Number of day athletes 4,038 G. Number of day spectators 8,076 (1 :2 ratio) H. Number of day volunteers 1,600 I. Estimated average daily expenditures $15.00 J. Estimated day visitor expenditures $205,710 (F+G+HxI) K. Estimated total visitor expenditures $4,713,482 (E + J) Regional Multiplier and Turnover L. Turn-over effect to local economy $1.66 (See report) M. Full local economy economic impact $7,824,380 (K x L) Estimated Sales Tax Revenues N. Percentage taxable sales 100% O. Local sales tax rate 4.5% P. Estimated local sales tax $ 212,10 6 (KxNxO) Total Visitor Related Tax Revenues $212,106.00 1997 COMMONV~/EALTH GAMES OF VIRGINIA REGIONAL DISTRIBUTION North 1006 .. Other / ... 434 -. .'.'.','.'. / h / / / / / / • •~ +. •. / /' / / •~~~~~, Central ;~~~;~~'~~ Roanoke Valley ~`~`~`~ 1738 `%`%•%`/ 2316 .`.`.`.`......`.`.`/':= / / / / / / ! • . . / l / I / / I ! / ! ! ! W e St ' •'.'.'.' •' •' •' •'. . 6$\ 2454 fi~~ ~.r,~i'.•G~ N,-,... . . . . , • . . , •. <; ~4":. i .ass<:• z ..... / .. . v>C: d ?v Y ' O$;Yx,A\` $:,O • • :K:!:Ay,•~+k ~.: Ji::~ / f / / / / / ! ! / / East •::•:.~::• 1875 Roanoke Valley: Roanoke City, Roanoke County, Salem, Vinton West: Bristol, Martinsville, New River Valley Central: Charlottesville, Lynchburg, Farmville, Staunton North: Winchester, Culpeper, Harrisonburg, Northern VA East: Norfolk, Richmond, Fredericksburg, Virginia Beach Other: MD, NC, SC, WV 1997 Commonwealth Games Regional Distribution Other 4% Valiey North 10% 18% N I m N '~ ~ Q: O ; ~ ^i ~J O V W .}.i W }i Q _^,I W ~~^J V ~~ O O U c~yr~. -..~n~ a~MrHr.., r.~ r~, ~ ~ ,~F 1 ..,~ .~~.m ~~` ~, ~ ~~ l UJi1 t (~~ ~ m ,'4y r N- ~ * ., h~ r, ~.-~ t ' ti s ., ~, ~. %o ' ' r ,.. - :~ ,~ ;, ~t f ~ ~~ r Cpl. %. ~, __ ,~ _t ~' ~ .. .... s ~... ., l~ -; L~ ;: C(: r " '~; M ~` ~~. Ar'r r ~ _. .._ ~r~~ ~ ~ ~~ - 5 _. < .jT .... ~. - .~ .. ~. ~ .. .. -~` hl -. . _ , Q r~ r' T r T ~3 I, II f„ QI ~~ a ° ^ s O r~ L~ O T /~~ W ~_ O O U N ~~ "~ ~~ ~ ~ _[~- ~, _ ,?' `~= "r :~ ~ ~' ti m T w 4} ~ A~ ..1't :^ .t: IL w ~ . F~ ~ ~cr« cx3 , ~. _Gl ~~_ . ~ •M r ~ •, __ _ - ~ Y ~ M~ r ~.. ~ ~ '~` - i ... s ' t , -_ ,r ~ 0~7. _ j ~ I i .. ~ ~ -. ~ _ _ 4 .. -. _- ~~ ~"_,_ ~ '~ . ..: 'a rv .~ .. .. , ~ M \'! N r Q1 r r N T Q~ r~ Q \~ 1997 Commonwealth Games Age Distribution 45 & Over 5% 19-24 10% 1997 Commonwealth Games Gender Distribution Fema 37% ale 3% N C1 m C ~ O f9 (7 > o :«r m .~. ~ ~ N cti u1 \° ` j ~ ~ N , j N ~.. ~ o o L Q _ ~ Q O _ N o ~f y ~ C'7 w ~ ~ ° CU ~ _ ~ C m N Z ~ O U ~ ~ ~ a~ r N ~ ~ ~ ~ o ' V ~ ~ T ~ o O p ~ ~ a RY 'L ~ ~ N ~ ~.. 3 ~' °' C ~ N o Q ° ~ (~ o c9 W r L ~ o t ~ CD C ~, O 0 Z ~ U O U ~ ~ ~ rn r- ~ O C~ •- +~ a~ ~ ~ ~ ~ 0 0 0 ~ ~ CV ~ ~L ~ ~ ~ ~ ~ ~ N ~ ~ ' ~ L .~ ° ~ ~ _ O ~ . ~ ~ O ~ w ~ L a ~ GO ~ ~ ~ r 0 o U .. Z r- U ~ ti ~ ~ T V W x H w O x 0 a z c~ 5 w O w C7 x H a 0 0 U -- ~ , ~~ N ~ .~ ~~ N ~ _ N T ~ ~ `~ ~ 1 ~ /~' y/ ~~,1Af.%~Awi~ N 5,:...3 ,.~~ . T .....~ ._ ~ ~ y`~_ ~ y r ~ ~, 3 ~~ ~~ ~, C _ " ~ ~_. : o $µ ~ _., ~,. ~ _ ~~~ ~~ ~ rn ~~ ~r ' U { ~ ~n ~ ~'~ ~ ~~ ~ 4,~ ~ J JT ~yy~{~ N . ~ } :. ". IP ~"~f ~ _ i ~' ~^SlA`~iti, ~UF ~ ~"t .a.;k'S~~k s ~ o °i r * ~ ~. rn N m ~ y d ca °O o t p d ~ ca °' ~ t~ o ~ y w .~ 3 91 ~ L c No ;e o °° ~ p 3 N ~ p ~ ~n o E °' ~ °' ~ ~~ ~ Q N E~ c V d, ~ i N U a ~~ ~~ ti ~ ~ 7a -~ ~ ° •~ ~ ~ ~ n ~ '~ ; ~ .~. U ,~ O ti ti ° r ~ U . .~ j r F-1 ~ ,w, ` ~ o ~.~ r ' ~ ~U '~~ r ~y L ~ ~ ~ . i 'L~ ~ .u Q '~. '++ 61 ~ ~ ~ ' !C U ~.. O /~/ ~ .~ cci ~ .~ ~ ~ ~ ' `n F~'I ~ z! w. U of O (n O . ~ rn ~ ~ o W J .O ~+ 4J rt'' ~ L V "'~ ~' 4J O •~ (/~ G.'i 4 ~ ~ ,~ ~ i ~ ~ Q .r.. ~'+ °~ ~ '1J .. H ~ u,. O '~ ~ W ~" ~ ' 3 ~ ' .~~ u7 H .~~q0 biz ~" r of ~, ~' v~ . . r 7 O ~ ~, O ~ ~¢ „Hy y'1 ~ > ~ Ov ~ _ ti' ~ " O W ~> -~ pp° ~~ O O ~ ~ C "" ~r "" i i ~ W ~ ~ . ~ a v ~ + ~ ~ f ~ ~ ' ' ~ ~ ~ v ~ ~ ~z ~ O w 3 v~~ v w r ~ ^^ i~ O G ~ v .~ ~ ~~ r r VJ ~ ~ ~ FBI ~ /~ V J ~ O Q U v~ ~~ r cC O .» r O O m y ~ p ~0.~ ~ ~ ~ ~ ~ ~ O O G . ~ ~ i ~ -r. o .~ . 4J ~: ° N ¢ U ~ .~ '}1 ~ 3 ~ ~. O ° U . O("" `fi ~ ~ C, ~ Ou r., O cC . U ~ cC ~ O R-i U O r e--~ N cn ~ ~ S ~ d~ '` k~.N. VI 2r'~' H m !'3 ~, ~ ~~# f~~F4,~ ~ ~ ,,[ ~.' ~ .., ~ ?~tir~ ~ n , s c. t~ d ~ z i a~ rn ~ r ; C ~ ' ~ V r, O y . m Q ~ .~ .~ ~~ L ~ - , ~ x J ~~ ~~~ A-101497-3 Action No. Item Number AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: Request for the Appropriation of Funds for the Design and Construction of Phase 1 of the South County District Park. COUNTY ADMINISTRATOR'S COMMENTS: I appreciate your support of this item in the work session that we held and your consideration today. This park improvement is urgently needed We plan to construct the improvements in phases due to funding requirements and to utilize grants whenever possibly We have coordinated this with the Superintendent and School Board and have their support for the eleven acre ezchang~ They are asking for utility connections for the new high school when it is built and that is acceptable to us Recommend approval so we may begin the property transfer and engineering. Background: In October of 1996, Parks and Recreation staff presented to the Board of Supervisors a status report on the Park master plan program as developed and implemented in 1986 and also provided a county-wide parkland and facility inventory. As a result of this meeting, the Board directed staff to review the needs assessment to allow for the update of both the master plans and the Comprehensive Plan for Parks and Recreation. The Board also asked staff, based on information presented at this meeting which documented a shortage of parkland and facilities in South County, to proceed with the development of a park master plan on school- owned property in the Merriman Road area. This land was originally purchased for the new South County High School that was included in the April 1996 School Bond referendum which was defeated. Summary of Information: Parks and Recreation retained the services of Resource Planners Inc., a Recreation Planning and Engineering consulting firm to study the area around Merriman Road to assess the potential for creating a multi-use district park. This land includes the 28-acre Taylor tract and several parcels totaling approximately 20 acres along Back Creek (referred to as the "Raceway") owned by the School Board and Plastics One. (Attachment A) ~! To assist the Consultant in the development of the plan, a citizen's design committee was formed to represent the various recreational interests of South County. During this planning process the school board determined that there was strong potential that part of the site (the Taylor tract) would be retained for the development of a High School sports complex, to serve two South County High Schools. In response, the citizen's design committee proceeded with the development of two concept plans (Attachment B). One plan, Plan A, assumes that the Parks and Recreation Department would develop the entire area, including the Taylor tract, into a public park. The other plan, Plan B, assumes the school board will develop the Taylor tract as a sports complex, with Parks and Recreation developing the 20- acre Raceway site located along Back Creek as a public facility. These plans, with cost estimates, were presented at a Board work session on September 23, 1997. Included in the presentation was a recommendation to the Board to proceed with the construction of phase 1. In the recommendation, staff requested that the Board appropriate $20,000 for phase 1 design of Plan B, authorize a transfer of approximately $216,000 for construction from the 1992 bond, provide an additional $100,000 in 1997-98 C.I.P., and support a grant application for Recreation Access Funds to construct the entrance road. At the September 23 meeting, the Board directed staff to proceed with the appropriate documentation and to bring a funding request to the October 14 meeting. This request is for the monies needed to develop construction level design drawings and plans and the construction of Phase I of this project. Requests for funding in the upcoming C.I.P. and additional operating and maintenance monies for use after the facilities are constructed will become part of the appropriate budget processes. Staff will also begin documentation for the park access funding and will work with the School Board and Plastics One for the appropriate exchange / acquisition of properties. Fiscal impact= This portion of design and construction of Phase 1 requires approximately $236,000. Once Phase 1 development is complete, Parks and Recreation will require an additional $12,000 for routine yearly grounds maintenance. 2 -/ Staff Recommen_atign; Staff recommends: 1- The appropriation of $20,000 from the Board contingency fund for design services for Phase 1 of plan B; 2- Authorization to transfer the balance of unspent funds for the purchase of land in Southwest County included in the 1992 bond proceeds (estimated at $218,950) to the park project; 3- Authorization fox staff to negotiate with the School Board for the transfer of the 11 acre Bogese/Lemon tract and; 4- Authorization for staff to negotiate with representatives of Plastics C7ne for an exchange of property to allow staff to proceed with the development of a South County district park. Respectfully submitted, Approved by, Pete Haislip Director Elmer Hodge Parks and Recreation County Administrator E-1 ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens No Yes Abs Denied ( ) to approve funding of 520, 000 Eddy _~ Received ( ) from Board Contingency Fund and Harrison ~_ Referred ( ) 5218,950 from 1992 Bond and Johnson ~_ To ( ) Q~her staff recommendations Minnix ~ Nickens _~ cc: File Pete Haislip, Director, Parks & Recreation Diane D. Hyatt, Director, Finance John Chambliss, Assistant County Administrator 3 ATTACHMENT A 1~6 rp L ~q J' _V V T.7 p~ ~2 3 ~' n V ~~ L pro ~ ,Ni. ~ ~ D GE ~ ~ ~p~~ ~v m~°pn ~~ D i ~ ~ ((~~~ O ~J ~ (a ~ ~P m fa r v~ ~ ~ ~s cQ ~ ~ LQ S Z m SSSS~ IP L L ~ ro s _~~ ~ ~~. ` \ .:~... .,,a .. 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"~, , -- r ~ x z = n ~ z n o ., ~ z =, n T. ~/ '~ n ~ u '- C n i Y! r-,7 n A E i O ~ ~ r v, C' Item No. C - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: October 14, 1997 AGENDA ITEM: Request by Total Action Against Poverty for Roanoke County to enter into a joint agreement with The City of Salem and the City of Covington for the management of MicroEnterprise Loan Funds COUNTY ADMINISTRATOR'S COMMENTS: ~u~ EXECUTIVE SUMMARY: The Roanoke County Board of Supervisors previously endorsed an application by Total Action Against Poverty (TAP) to the Virginia Department of Housing and Community Development (VDHCD) for a grant for $160,000 to establish a MicroEnterprise loan fund. TAP was successful in obtaining the grant funds and has drafted a management plan following a format provided by VDHCD. Loan funds will be available for residents of Roanoke County, the City of Salem and Roanoke County. The agreement recognizes that the City of Salem is the grant administrator for the loan fund. Roanoke County residents will be allocated $33,333 during the first year of the grant. The Director of Economic Development has been serving on the project oversight committee. Staff requests that the Board of Supervisors approve the draft agreement and authorize the County Administrator to execute the final agreement on the form provided by Total Action Against Poverty ALTERNATIVES: 1. Approve the attached agreement and authorize the County Administrator to execute same on behalf of the Board of Supervisors. 2. Do not approve the agreement at this time. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve Alternative 1 and approve the attached agreement to establish the MicroEnterprise Loan Fund. ~~ Respectfully submitted: Timothy W. Guba a, Director Department of Economic Development ACTION Approved () Motion by: Denied ( ) Received ( ) Referred to Attachment Approved: Elmer C. Hodge County Administrator No Yes Abs Eddy _ _ Johnson _ _ Harrison _ _ Minnix _ Nickens AGREEMENT Micmenteipricre Loan Fund Project (~ +~ This agreement is made this day of , 1997 among the City of Salem, the City of Covington, and the County of Roanoke. WITNESSETH That for and in consideration of the mutual covenants and legally binding agreements herein contained, the said parties do agree as follows: 1. The City of Salem, serving as lead applicant, submitted a regional application to the Virginia Department of Housing and Community Development (VDHCD) for Community Development Block Grant (CDBG) in the development and implementation of a regional microenterprise loan fund and technical assistance project. VDHCD has offered a grant award of up to $160,000 in CDBG funds to the City of Salem as the applicant for this regional project. It is mutually agreed by each party hereto that the City of Salem shall accept this award and act as the CDBG grantee complying with all applicable regulations of the CDBG program. 2. The project activities include the provision of training and technical assistance to potential loan applicants and to all borrowers from the loan fund, and the establishment and implementation of a regional loan fund with allocations for the first year of the project being $33,334 for the City of Salem, $33,333 for the City of Covington, and $33,333 for the County of Roanoke. At the end of one year of operation, pending approval by VDHCD, all unallocated CDBG funds budgeted for loans will be pooled together from the three jurisdictions' initial allocations and made available for subsequent loans to applicants from the three jurisdictions based on the Program Design for the project. 3. The City of Covington and Roanoke County accept the Local Business and Employment Plan adopted by the City of Salem and approved by VDHCD. 4. The City of Salem, through TAP, a non-stock corporation, acting as its agency has secured financial assistance through the VDHCD Center on Rural Development in the form of a grant,of $70,000 to assist in the administration of a regional Microenterprise Loan Fund. 5. The City of Salem will assume responsibilities as the CDBG grantee in matters pertaining to compliance activities required by the regulations of the CDBG program. In this regard, the City of Salem will be assisted by TAP, who will act as the loan fund administering agency and will cause the project to be implemented in accordance with the project's Program Design. The City of Salem will procure the services of TAP as the loan fund administering agency on a sole source contract basis in accordance with the City's local procurement procedures, the Virginia Procurement Act, and 24 CFR 85. 6. As the CDBG grantee for this regional project, the City of Salem is solely responsible for the administration of the L ~~ ' CDBG project budget, and will review and authorize all C~. financial transactions related to this project in accordance with CDBG program regulations. The City of Salem will be the entity empowered to request CDBG funds from VDHCD and will be responsible for establishing required bank accounts and financial management procedures including all financial monitoring and the completion of an annual audit for - submission to VDHCD. 7. The City of Salem, the City of Covington, and the County of Roanoke shall each appoint one representative to a Project Oversight Committee. • Witness the following signatures: -°~1 Randolph M. Smith, City Manager Date Salem, Virginia John M. Holpe, City Manager Date Covington, Virginia Elmer C. Hodge, County Administrator Date Roanoke County, Virginia State of Virginia; of to City or County Name of locality wit: Subscribed and sworn to before me this day of , 1997. My commission expires , 19 Signature of Notary Public State of Virginia; of to City or County Name of locality wit: Subscribed and sworn to before me this day of , 1997. My commission expires , 19 Signature of Notary Public r State of Virginia; of to City or County Name of locality wit: Subscribed and sworn to before me this day of , 1997. My commission expires ~ 19 Signature of Notary Public ~- ~ A-101497-4 . . ACTION NO. ITEM NUMBER ~_~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: Reappropriation of County Capital Unappropriated Balance to the Future School Capital Fund COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval This transfer ojfunds to the School construction account implements the decisions that you have made previously. The funds will then be in the proper account for distribution in the next few months as the Schools request them. SUMMARY OF INFORMATION: Over the last year the County has worked with the Schools and with our financial advisors, Wheat First Securities, to determine the best method to fund Phase I of the School Capital Construction Program. In order to facilitate this funding a new fund has been established for future School capital that consist of monies that are being set aside currently to help pay future debt payments. Deposits into this fund are outlined below: One time savings in the Debt Fund of the 1996-97 as the result of the failed bond referendum The balance of the County Capital Unappropriated Fund The amount set aside in the 1997-98 budget as a result of new economic development and School/County savings Total $670,000 1,113,043 2,000,000 $3,783,043 At this time all of the above appropriations have been made except for reappropriating the $1,113,043 from the County Capital Unappropriated Balance to the Future School Capital Fund. STAFF RECOMMENDATION: Staff recommends appropriating $1,113,043 from the County Capital • Unappropriated Balance to the future School Capital Fund. M:\FINANCE\COMMON\BOARD\10-14-97.A October 7, 1997 I r .. • • SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: E-3 Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson No Yes Abs Denied ( ) to approve staff recommendation Eddy ~_ Received ( ) Harrison ~_ Referred ( ) Johnson ~_ To ( ) Minnix ~- Nickens ~. cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent M:\FINANCE\COMMON\BOARD\10-14-97.A October 7, 1997 A-101497-5 Item No. ~-~ y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADNIINISTRATION CENTER IN ROANOKE, VA ON TUESDAY, MEETING DATE: October 14, 1997 AGENDA ITEM: Acceptance and appropriation of $50,000 allocation for Rusco Window Company, Incorporated from the Commonwealth of Virginia . COUNTY ADMINISTRATOR'S COMMENTS: Recommend approvab Delegate Thomas is to be commended for his perseverence in getting these funds for Rusco. EXECUTIVE SUMMARY: Rusco Window Compay, Incorporated was allocated $50,000 from the Virginia State General Assembly during the last session. We are in receipt of these funds and serve as the conduit in which these funds will be transferred to Rusco. BACKGROUND: During the immediate past Virginia State General Assembly area state representatives worked together in an effort to find funding for the Rusco Window project in Valley TechPark. As a result of this effort the General Assembly allocated $50,000 under Item 530-R for the benefit of Rusco Window Company, Incorporated. Because of Rusco's contribution to the tax base of the Commonwealth of Vuginia over the past 50 years and the relocation of their previous facility due to road improvements, these funds were awarded. We have received a check in the amount of $50,000 made payable to Roanoke County. Therefore, the Board would need to accept these funds and in turn authorize staff to issue a check to Rusco Window Incorporated for the same amount. FISCAL IMPACT: None - We are being requested to serve as the pass through organization. STAFF RECOMMENDATION: It is recommended that the check from the state be deposited and that the Director of Finance be authorized to issue a check in the amount of $50,000 to Rusco Window Company, Incorporated. ., ..~ Respectfully submitted: Brian T. Duncan, Assistant Director Department of Economic Development Approved: Elmer C. Hodge County Administrator r ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Fenton F. Harrison No Yes Abs Denied ( ; to a8grove acceptance and Eddy ~ Received ( ) ~.pp~Qb?riation Harrison _~ Referred ( ) Johnson _~ To ( ) Minnix x Nickens ~ cc: File Brian T. Duncan, Assistant Director, Economic Dev Diane D. Hyatt Director, Finance •~ s- A-101497-6.a ACTION NUMBER ITEM NUMBER ~" ~ ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: October 14, 1997 AGENDA ITEM: Acceptance of the Bureau of Justice Assistance (BJA) block grant by the Police Department for Law Enforcement Support. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND• The Roanoke County Police Department applied for a BJA grant to provide law enforcement support. The grant will be used to purchase computer equipment and provide overtime funds for additional community policing efforts. The grant has been approved by the BJA in the amount of $34,389.90. The grant is for $30,960.00 in federal funds and $3,429.90 in local funds. The criteria of the grant requires a hard dollar match of local funds and is for a 24 month period. The local match will be taken out of existing police department funds. No additional funds will be requested. STAFF RECOMMENDATION: The Staff recommends acceptance of the grant from the Bureau of Justice Assistance. ~' Ste. Respectfully submitted, -~-y-z----, James R. Lavinder Chief of Police Approved by, Mr. Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens No Yes Abs Denied ( ) to approve acceptance of grant Eddy ~_ Received ( ) Harrison x Referred ( ) Johnson _~ To ( ) Minnix ~, Nickens ~_ cc: File James R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance cc: File Chief Lavinder A-101497-6 . b ACTION NUMBER ITEM NUMBER ~ i' ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: October 14, 1997 AGENDA ITEM: Acceptance of a grant by the Police Department for Community Crime Prevention Services. COUNTY ADMINISTRATOR'S COMMENTS: O ~~~ ~•l The Roanoke County Police Department applied for a grant to train and equip six existing police officers to work on a Community Policing Bicycle Patrol Team. The teams will work in neighborhoods to develop neighborhood watch programs. The grant has been approved by the Department of Criminal Justice Services (DCJS) in the amount of $19,215.00. The grant is for $14,411.25 in DCJS federal funds (75%) and $4,803.75 in local funds (25%). The criteria of the grant requires a hard dollar match of local funds. The local match will be taken out of existing police department funds for community crime prevention services. No additional funds will be requested. STAFF RECOMMENDATION: The Staff recommends acceptance of the grant from the Department of Criminal Justice Services. k X5,6 Respectfully submitted, `-- .7 ames R. Lavinder Chief of Police Approved by, Mr. Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens No Yes Abs Denied ( ) to approve acceptance of grant Eddy ~ Received ( ) Harrison ~_ Referred ( ) Johnson ~_ To ( ) Minnix ~L_ Nickens ~_ cc: File James R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance cc: File Chief Lavinder ACTION NO. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: ORDINANCE RELEASING RIGHT OF RE-ENTRY AND CERTAIN RESTRICTIONS ON THE USE OF CERTAIN REAL ESTATE PREVIOUSLY CONVEYED TO TOTAL ACTION AGAINST POVERTY (PINKARD COURT SCHOOL PROPERTY), AND AUTHORIZING THE COUNTY ADMINISTRATOR TO EXECUTE DOCUMENTS COUNTY ADMINISTRATOR'S COMMENTS: ~"~`( ~~~'~' `~ EXECUTIVE SUMMARY: This ordinance releases the Counts right of re-entry and certain restrictions and conditions on the use of the Pinkard Court School property conveyed to Total Action Against Poverty ("TAP") on May 18, 1994; this release allows TAP to convey this property to Lowe's Home Centers, Inc. ("Lowe's") free from these conditions; and it authorizes and approves the County Administrator's execution of a Letter of Understanding with TAP concerning this transaction. BACKGROUND: By deed of gift dated May 18, 1994 the County conveyed to TAP the Pinkard Court School property, as authorized by Ordinance No. 121493-6. The Board wanted this property to be used for purposes compatible with the neighborhood, which included affordable housing, special purpose housing or a day care facility. This ordinance and deed included the following restrictions: That the use, occupancy, maintenance and/or development of this property shall be solely and exclusively in a manner consistent with TAP's mission and purpose, shall be community-service oriented, shall be incompliance with the Roanoke County Zoning Ordinance, and that no subsequent conveyance of this real estate to any person, organization or entity whose mission or ~~ purpose is not consistent with those of TAP shall be valid without the express written approval of the County. If these restrictions are violated or not observed, the County has the right to re-enter and retake the property. TAP has executed an option agreement with Interstate Development, L.L.C., which will be assigned to Lowe's for the construction of a commercial, retail establishment on this property, and in the Pinkard Court community. TAP has requested the County to release this right of re-entry and these restrictions so that this property can be conveyed to Lowe's unencumbered. SUMMARY OF INFORMATION: The County Administrator has negotiated a Letter of Understanding with TAP with respect to the sale of the former Pinkard Court School property to Lowe's. A copy of this Letter of Understanding is attached to this report. The County will receive $200,000 from the proceeds of this sale to release its right of re-entry and to release this property from these restrictions. TAP and Blue Ridge Housing Development Corporation will implement an Affordable Housing Program in Roanoke County with the remaining proceeds from this sale. This affordable housing program will produce a combination of affordable housing units in Roanoke County, including new construction, rehabilitation of existing housing, and the development of rental property. This program will have a minimum construction value of $1 Million and shall be completed within 3 years from the date of closing. FISCAL IMPACTS: Receipt of $200,000 from the proceeds of the sale of this property. Receive the benefit of the TAP and Blue Ridge Housing Development Corporation Affordable Housing Program which will have a minimum construction value in Roanoke County of $1 Million within 3 years. ALTERNATIVES: 1) Adopt at first reading the attached ordinance. Adoption of this ordinance will allow this transaction to proceed. 2) Decline to adopt this ordinance. Enforce the conditions and restrictions of the deed to TAP. 2 ~-I STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the attached ordinance. First reading of this ordinance is scheduled for October 14, 1997; second reading is scheduled for October 28, 1997. Respectfully submitted, ~ ~ \~~~. Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Aba Eddy _ _ _ Harrison _ _ _ Johnson _ _ _ Minnix _ _ _ Nickens g:\attomey\pmm\taplowes.rpt 3 LETTER OF UNDERSTANDING ,- Pinkard Court School Sale/ Affordable Housins~ Prog~ This LETTER OF UNDERSTANDING, made and entered into this ~ thday of oct . 1997, by and between the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors and assigns, (hereinafter referred to as "the County") and TOTAL ACTION AGAINST POVERTY IN ROANOKE VALLEY (hereinafter referred to as "TAP") and BLUE RIDGE HOUSING DEVELOPMENT CORPORATION (hereinafter referred to as "BLUE RIDGE"), Virginia corporations, its successors and assigns, ("hereinafter referred to as TAP/BLUE RIDGE") and is in reference to the sale of the former Pinkard Court Elementary School Building to Lowe's Home Centers, Inc., Interstate Realty Advisors. Terms The purpose of this transaction is to support TAP's efforts in the sale of the old Pinkard Court School Property to Lowe's Home Centers, Inc. Lowe's proposes to construct a commercial, retail establishment in the Pinkard Court community. The terms of this understanding are as follows: *TAP will sign a contract on behalf of its Board of Directors, and the County, to sell the former Pinkard Court Elementary School Building located at 4220 Pinkard Street, Roanoke, Virginia, 24018 to Interstate Realty Advisors. *Proceeds of sale to be distributed out of closing as follows: Roanoke County will receive $200,000 to release its right of re-entry and to release certain conditions on the future use of the property. TAP will receive $1 million. *It is anticipated that this sale will take place on, or before, December 31, 1997. TAP will be responsible for closing the sale and transfer of all legal documents. *TAP will contract with Blue Ridge to develop and construct an affordable housing program in Roanoke County with a minimum construction value of $1 million. This construction shall be completed within 3 years from the date of closing. *TAP and Blue Ridge will implement this Affordable Housing Program, which will produce a combination of affordable housing units in Roanoke County, including new construction, rehabilitation of existing units, and development of rental property. *Description of property to be sold: PARCEL 1 All of Lots 1 through 20, inclusive, Section 5, as shown on the Map of Pinkard Court Subdivision, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 1, page 363. PARCEL II ~ ~ I All the certain alleyway shown in Section 5 of Pinkard Court Subdivision, which was vacated by action of the Board of Supervisors of Roanoke County, as shown in Deed Book 657, page 231, in the aforesaid Clerk's Office. (See also Supervisors' Order Book 16, page 290.) THIS BEING all of the same real estate conveyed unto the Grantor by deed dated March 29, 1982, from the County School Boazd of Roanoke County, Virginia, or record in the aforesaid Clerk's Office in Deed Book 1183, page 778. Said property is designated upon the Roanoke County Land Record as Tax Map No. 87.08-1-30. This agreement is subject to ratification by the Board of Supervisors of Roanoke County, by adoption of an ordinance. In the event that this Letter of Understanding and Ordinance is not approved by the Board of Supervisors by October 28, 1997, then this Letter of Understanding shall be void. The parties shall execute such documents as maybe necessary to accomplish the purposes of this transaction. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, executes this instrument on behalf of the County, to agree to the terms hereinabove described pursuant to Ordinance No. 1997. adopted by said Board of Supervisors on the day of Theodore J. Edlich, III, executes this instrument on behalf of the Board of Directors for TAP to agree to the terms hereinabove described as adopted by the Board on the 1997. day of Alvin L. Nash, executes this instrument on behalf of the Board of Directors for Blue Ridge to agree to the terms hereinabove described as adopted by the Board on the 1997. WITNESS the following signatures: BOARD OF SUPERVISORS OF ROANO OUN VIRGINIA By Elmer .Hodge /o -7-97 County Administrator day of TOTAL ACTION AGAINST POVERTY OF ROANOKE VALLEY By Theodore J. Ed ' ch, III ~o _ 7_ 57 CEO/President BLUE RIDGE HOUSING DEVELOPMENT CORPORATION By - Alvin L. Nash '` a l ~~ 7 CEO/President ~~ / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 ORDINANCE RELEASING RIGHT OF RE-ENTRY AND CERTAIN RESTRICTIONS ON THE USE OF CERTAIN REAL ESTATE PREVIOUSLY CONVEYED TO TOTAL ACTION AGAINST POVERTY (PINKARD COURT SCHOOL PROPERTY), AND AUTHORIZING THE COUNTY ADMINISTRATOR TO EXECUTE DOCUMENTS WHEREAS, by Ordinance Number 121493-6 the Board of Supervisors of Roanoke County approved and authorized the conveyance of 4.5 acres of real estate, previously known as Pinkard Court School, to Total Action Against Poverty ("TAP"); and, WHEREAS, by deed of gift dated May 18, 1994, and recorded in Deed Book 1446, at page 442, the County conveyed said real estate to TAP with certain restrictions on the use of said real estate, namely: that the use, occupancy, maintenance and/or development of this property shall be solely and exclusively in a manner consistent with TAP's mission and purpose, shall be community-service oriented, shall be in compliance with the Roanoke County Zoning Ordinance, and that no subsequent conveyance of this real estate to any person, organization or entity whose mission or purpose is not consistent with those of TAP shall be valid without the express written approval of the County; and, WHEREAS, said deed included a right to terminate the estate granted to TAP and to re-enter and retake the property if TAP violated the conditions and restrictions in said deed; and, WHEREAS, TAP has executed an option agreement for the conveyance of this property with Interstate Development, L.L.C., and this option G:\ATTORNEY\PMM\TAPRELEA.ORD F' I agreement may be assigned to Lowe's Home Centers, Inc. for the purpose of constructing a retail, commercial establishment; and, WHEREAS, TAP has requested that the County release this right of re- entry and said conditions and restrictions, and give its express written approval of said conveyance so that said property can be sold to Lowe's Companies, Inc. unencumbered; and, WHEREAS, the Board has received assurances that the proceeds from this proposed sale will be used by TAP and Blue Ridge Housing Development Corp. to support and promote an affordable housing program in Roanoke County; and, WHEREAS, the first reading of this ordinance was held on October 14, 1997, and the second reading was held on October 28, 1997. BE IT ORDAINED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County hereby releases its right of re-entry for any violation of the conditions or restrictions as provided in the deed from the County to TAP found in Deed Book 1446, at page 442, among the land records of the Clerk of the Circuit Court for the County of Roanoke. 2. That the County hereby releases the conditions and restrictions found in the aforesaid deed. Further the County authorizes the execution of a document giving its express written approval for TAP to convey this property to a person, organization or entity whose mission or purpose is not consistent with those of TAP. G:\ATTORNEY\PMM\TAPRELEA.ORD • ~ ~ - ~~ 3. That upon receipt of adequate assurances from TAP that the net proceeds of the proposed sale of said property shall be used to support and promote affordable housing in Roanoke County, then the County Administrator, or any Assistant County Administrator, be authorized to execute such documents, and take such actions, as may be necessary to accomplish the purposes of this ordinance, all upon form approved by the County Attorney. 4. That this ordinance shall be effective from and after the date of its adoption. G:\ATTORNEY\PMM\TAPRELEA.ORD 3 ACTION # ITEM NUMBER _~a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: Request to vacate a portion of an existing 15 ft. drainage easement and acceptance of a new 15 ft. drainage easement recorded in Plat Book 7, Page 24, across 3.07 acres on the west side of Dorset Drive, situated in the Windsor Hills District. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The petitioner, Roanoke County Engineering and Inspections Department, on behalf of Mr. and Mrs. Gilbert, the property owners, is requesting that the Board of Supervisors vacate a 15 ft. drainage easement and accept a new 15 ft. drainage easement, as described by ordinance (see attached map). SUMMARY OF INFORMATION: The current property owners have been experiencing stormwater runoff from an existing inadequate system. Roanoke County as a part of our maintenance program agreed to improve the stormwater system, and vacate the 15 ft. drainage easement, in return for the property owners granting a new 15 ft. drainage easement to Roanoke County. The drainage improvements have been completed, and the new 15 ft. drainage easement has been conveyed to the County. Therefore, Roanoke County as a part of our contractual agreement with the property owners is requesting the Board of Supervisors to vacate the existing 15 ft. drainage easement, as shown on the attached plat and accept a new 15 ft. drainage easement. ~-a Roanoke County staff is requesting that the described drainage easement be vacated in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia, 1950, as amended, by the adoption of the attached ordinance. Roanoke County staff has no objections to this vacation. First reading of the proposed ordinance is scheduled to be held on October 14, 1997; a public hearing and second reading is scheduled for October 28, 1997. STAFF RECOMMENDATION County staff recommends that the Board of Supervisors adopt the proposed ordinance to vacate the 15 ft. drainage easement and accept a new 15 ft. drainage easement located on the west side of Dorset Drive (Tax Map No. 76.10-5-33.1). U MITTED Y: APPROVED BY' Arnold Covey, Director Elmer C. Hodge of Engineering & Inspections County Administrator -------------------------------------------------------------------------------------------------------------------------- ACTION Approved ( ) Denied ( ) Received ( ) Referred To Motion by: c: Paul Mahoney, County Attorney VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens 2 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING 15-FOOT DRAINAGE EASEMENT AND ACCEPTANCE OF A NEW 15-FOOT DRAINAGE EASEMENT ACROSS 3.07 ACRES OF LAND ON THE WEST SIDE OF DORSET DRIVE (TAX MAP #76.10-5-33.1), PROPERTY OF DANNY A. GILBERT AND LINDA K. GILBERT WHEREAS, by subdivision plat entitled "Plat of Section No. 1 SUGAR LOAF MOUNTAIN ESTATES", dated November 18, 1968, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 7, page 24, a 15-foot (15') drainage easement was shown and created across the remaining property of Double-R Corporation; and, WHEREAS, a portion of said remaining property, over which the drainage easement is shown, consisting of 3.07 acres of land and lying on the west side of Dorset Drive in the Windsor Hills Magisterial District of the County of Roanoke, Virginia, and designated on the Roanoke County Land Records as Tax Map No. 76.10-5-33.1, was conveyed by deed dated April 30, 1987, and recorded in the aforesaid Clerk's Office in Deed Book 1261, page 1433, to Danny Arthur Gilbert and Linda Kay Gilbert, husband and wife, the current owners of the property; and, WHEREAS, in connection with a County drainage improvement project to reduce and/or eliminate stormwater runoff from an existing inadequate system, designated as Drainage Project P-164, the drainage across the Gilbert property is to be redirected, which requires relocation of the drainage easement; and, WHEREAS, by deed of easement dated April 25, 1997, Danny A. and Linda K. Gilbert have conveyed a new drainage easement to the Board of Supervisors of Roanoke ~~ County, subject to and in exchange for vacation of a portion of the existing drainage easement; and, WHEREAS, the County's engineering staff has recommended and approved the relocation, which will allow for improved stormwater management and will serve the public interest; and, WHEREAS, § 15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by § 15.1-431 of the 1950 Code of Virginia, as amended, and first reading of this ordinance was held on October 14, 1997; and the public hearing and second reading of this ordinance was held on October 28, 1997. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a portion of a 15' drainage easement across property owned by Danny Arthur Gilbert and Linda Kay Gilbert, husband and wife, shown cross-hatched and designated as "EXIST. DRAINAGE EASEMENT (P.B. 7, PG. 24) TO BE VACATED" upon the 'Plat Showing Drainage Easement Being Granted To The Roanoke County Board Of Supervisors By Danny A. Gilbert & Linda Kay Gilbert', dated 28 December 1994, made by Lumsden Associates, P.C., a copy of which is attached hereto as Exhibit A, be, and hereby is, vacated; and, 2. That, in exchange, acquisition and acceptance of a new 15' easement for drainage purposes across property owned by Danny Arthur Gilbert and Linda Kay Gilbert, husband and wife, designated and shown as "NEW DRAINAGE EASEMENT" upon the 2 ~~ above-described plat attached hereto as Exhibit A, be, and hereby is, authorized and approved; and, 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.1-482(b) of the Code of Virginia (1950, as amended). c:\wp51 \doc\agenda\drainage\gilbert.ord 3 _~ W ti 2 O~ Qti Q~0 ~ ova ~~~~ ~ti~~ Q j r cn m rn ~ a o "' o cn H ~ C7 W H U W d' z ~ H W W H Q a a ~ (n H /y' .7 H H W (~ y 2 W~ O F-- W W H O RC a N y Z U' ~ ° ~ m O W .. 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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A LEASE WITH OHIO STATE CELLULAR PHONE COMPANY, INC. FOR A COMMUNICATIONS ANTENNA TOWER AT CATAWBA FIRE STATION COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval of this settlement with the understanding as follows: (1)Rent received will be awarded to the Catawba Fire Department in addition to any other funds they may receive from the County. (2) The county will make every effort to get additional land from the State of Virginia to accommodate the tower AND future expansion of the building. Discussions are already underway. (3) If we are unable to get additional land in time for the tower to be built, recommend approval with the understanding that the County will assure Catawba Fire Department that this will not be an impediment as future expansion occurs. EXECUTIVE SUMMARY: This ordinance approves and authorizes the execution of a long-term lease with Ohio State Cellular Phone Company, Inc. ("OSC") for a communications antenna tower site on a small parcel of real estate located at the Catawba Fire Station. Approval of this lease and the grant of a special use permit would settle the pending federal court litigation between the County and OSC. BACKGROUND: On November 19, 1996, the Board of Supervisors denied a request from OSC for a special use permit to locate a communications antenna tower at the intersection of State Route 311 and Newport Road in the Catawba Valley. On December 19, 1996, OSC filed an action in the United States District Court for the Western District of Virginia challenging this denial. After a variety of legal proceedings (motions, hearings, depositions, discovery, etc.) trial was scheduled for September 25 and 26, 1997. Counsel and staff for the parties have explored a variety of opportunities to resolve this litigation. It appears that a variety of technical and practical obstacles prevent co-locating G:\COMMON\OCT14\OSCLEASE.RPT 1 ~~ these communication antenna on the existing AEP power line towers in this area. It does appear that the Catawba Fire Station site may provide an almost equivalent (although not providing the precise level or extent of coverage) alternative to the denied site. Counsel have negotiated a lease which addresses the mutual concerns of the parties. If this lease is approved, and if the Board, after the required public notices and hearings, grants OSC a special use permit for this site, then this litigation can be settled to the parties' mutual satisfaction. The key terms of the proposed lease are as follows: 1) The location of the leased area for the 190' tall tower and a small (12' x 20') equipment building, and an easement for access and utilities. 2) Term: 20 years with (2) additional renewal terms of 10 years each. 3) Base rent is $325.00 per month, plus an annual CPI escalator. 4) OSC shall maintain a $1 Million commercial general liability policy covering its work and operations on the site; it will remove at its expense any above-ground improvements upon termination or discontinuance of the lease. 5) OSC will re-locate and accommodate public emergency communications equipment on the tower at its expense; OSC will accommodate co-locating communications equipment of an additional provider on the tower to minimize the proliferation of towers in the vicinity, at a reasonable cost. 6) OSC will conduct its operations in such a manner so as to not interfere with the public safety responsibilities of the fire station. 7) The lease limits the height of the tower to 190'; it addresses the aesthetic appearance of the structure; and provides that no lighting shall be installed on the tower (similar conditions from the special use permit). The Catawba Fire Station property is 0.894 acre; the fire station building is approximately 4,555 sq. ft.; and there is approximately 15,000 sq. ft. of paving (parking lot, apron and G:\COMMON\OCT14\OSCLEASE.RPT 2 F- 3 driveway). Depending on the final tower location and access, some parking area may be lost. This property was acquired from the Commonwealth of Virginia by deed dated May 16, 1983, and recorded in Deed Book 1194 at page 351. The base rent is $325.00 per month, adjusted annually by the change in the CPI. It has been requested by members of the Catawba community that the lease proceeds be paid to the volunteer fire company to support its needs and operations. Allocation of these lease proceeds is a Board decision. The Board may want to consider using these lease proceeds to fund emergency communications improvements. ALTERNATIVES: 1) Refuse to adopt the proposed ordinance. Proceed with the trial in federal district court on the Board's denial of the special use permit application. 2) Adopt the ordinance approving this lease; settle the pending litigation. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the proposed ordinance. Respectfully submitted, Paul M. Mahoney County Attorney ~'I J Action Vote No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by Eddy Harrison Johnson Minnix Nickens G:\COMMON\OCT14\OSCLEASE.RPT 3 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A LEASE WITH OHIO STATE CELLULAR PHONE COMPANY, INC. FOR A COMMUNICATIONS ANTENNA TOWER AT CATAWBA FIRE STATION WHEREAS, the Board of Supervisors denied a request from Ohio State Cellular Phone Company, Inc. ("OSC") for a special use permit to locate a communications antenna tower at the intersection of State Route 311 and Newport Road in the Catawba Valley. OSC filed an action in the United States District Court for the Western District of Virginia challenging this denial; and WHEREAS, counsel and staff for the parties have explored a variety of opportunities to resolve this litigation and it appears that the Catawba Fire Station site may provide a suitable alternative to the denied site; and WHEREAS, counsel have negotiated a lease which addresses the mutual concerns of the parties; and WHEREAS, the first reading of this ordinance was held on October 14, 1997; and the second reading was held on October 28, 1997; and WHEREAS, the County acquired this property from the Commonwealth of Virginia by deed dated May 16, 1983, and recorded in Deed Book 1194 at page 351. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia as follows: 1. That it is in the County's best interest to lease a portion of C:\OFFICE\WPWIN\WPDOCS\AGENDA\REALEST\OSC.LSE 1 ~i 3 this property to OSC in order to provide a site for the location a communications tower. 2. The area to be leased by the County to OSC for the 190' tall tower and a small (12' x 20') equipment building, and an easement for access and utilities and is situated at the Catawba Fire Station in the Catawba Magisterial District of Roanoke County, being a portion of Tax Map No. 7.00-1-29. 3. That the term of this lease shall be for twenty (20) years, with options to renew. The Board hereby appropriates the rental payments under this lease to the Catawba Volunteer Fire Company for the support of its public safety operations. 4. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. C:\OFFICE\WPWIN\WPDOCS\AGENDA\REALEST\OSC.LSE 2 ~! AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 ORDINANCE 011 497-7 AMENDING AND REENACTING SECTION 5-21. DEFINITIONS AND SECTION 5-24. LIMITATIONS ON NUMBER KEPT PER DWELLING UNIT OF ARTICLE II. DOGS. CATS AND OTHER ANIMALS OF CHAPTER 5 ANIMALS AND FOWLS OF THE ROANOKE COUNTY CODE AND SECTION 30-29- 2. RESIDENTIAL USE TYPES (PRIVATE KENNEL) OF THE ROANOKE COUNTY ZONING ORDINANCE TO PROVIDE FOR A TRANSITIONAL PERIOD TO ALLOW FOR THE KEEPING OF UP TO THREE (3) DOGS IN A DWELLING UNIT AND TO REDUCE THE AGE OF DOGS SUBJECT TO THESE PROVISIONS WHEREAS, in the interest of public necessity, convenience, and general welfare, the Board of Supervisors hereby wishes to amend those portions of the Roanoke County Code which establish limits as to the number of dogs which may be kept in any dwelling unit in the county; and WHEREAS, on August 25, 1992, the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance 82592-12 which enacted a new zoning ordinance for Roanoke County; and, WHEREAS, the Planning Commission for Roanoke County held its public hearing on this amendment on September 2, 1997, and made a recommendation concerning approval of the ordinance adopting this amendment to the Board of Supervisors of Roanoke County, Virginia; and, WHEREAS, legal notice and advertisement has been provided as required by law, and that the first reading of this ordinance was held on August 19, 1997; and the second reading and public hearing was held on September 23, 1997, and continued to October 14, 1997, to incorporate certain amendments to said ordinance. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Article II. DOGS, CATS AND OTHER ANIMALS of Chapter 5, ANIMALS AND FOWLS and Section 30-29-2. RESIDENTIAL USE TYPES of the Roanoke County Zoning Ordinance be amended and reenacted as follows: Sec. 5-21. Definitions. For the purposes of this article, the following words and phrases shall have the meanings ascribed to them by this section, unless otherwise indicated to the contrary: e el: An enclosure or structure used to house, shelter, restrain, exercise, board, .................... breed, handle or otherwise keep or care for more than two (2) dogs 'r~~ sib months of age or older, from which they cannot escape. The enclosure or structure shall not mean a dwelling or a fence used to demarcate a property line. Sec. 5-24. Limitation on number kept per dwelling unit. (a) The harboring or keeping of more than two (2) dogs over four (4) months of age per dwelling shall be unlawful, unless a private kennel license has been issued pursuant to this article. The harboring or keeping of more than six (6) cats over four (4) months of age, of which no more than two (2) may be fertile, per dwelling shall be unlawful. The requirements of this section shall not apply to any dwelling which is part of an active agricultural operation or usage as defined by the zoning ordinance for the county. (b) As of July 1, 1994, any owner of more than the number of cats permitted 2 under subsection (a) shall be entitled to continue to harbor or keep such cats, provided they comply with the following requirements: (1) A license for each cat in a dwelling is obtained as required by Division 2, "License" of Article II of this chapter within thirty (30) days of the effective date of this subsection; and (2) A license shall be obtained and kept in force for each cat claimed under this subsection for each subsequent year that the cat shall remain alive. Any break in maintaining a valid license for any cat shall extinguish any right of such owner to claim the benefit of this subsection. -<f>~?c~a~~t'>~,. ~~~:.....an ....~wtt~r....~f. ~c~~~ .t~~rt .f~~...nt~.m...b~r .~f...~... ;~ ::..:. . :~cr~i~~d:::tan~~-:<~fa?s~ctlc~n:; ~.:.sl~.alt::;be ~ntlt~a~. t~ c~nitne:ae:::t~ harbca~ ~r 4~ee :;:~ <fc~>~hree P .................................................... ......... 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RESIDENTIAL USE TYPES of the Roanoke County Zoning Ordinance. Kennel, Private -The keeping, breeding, raising, showing or training of three or more dogs over six four months of age for personal enjoyment of the owner or occupants of the property, and for which commercial gain is not the primary objective. 2. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance as amended by Supervisor Eddy, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: -~ ..~ Mary H. Allen, CMC Clerk to the Board of Supervisors 4 c: File Terrance L. Harrington, Director, Planning & Zoning Paul M. Mahoney, County Attorney Alfred C. Anderson, Treasurer Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Don C. Myers, Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility Michael Lazzuri, Court Services William J. Rand, III, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Elaine Carver, Director, Procurement John W. Birckhead, Director, Real Estate Assessment R. Wayne Compton, Commissioner of Revenue 1 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: SECOND READING OF AN ORDINANCE AMENDING AND REENACTING SECTIONS 5-21 AND 5-24c OF THE ROANOKE COUNTY CODE AND SECTION 30-29-2 OF THE ROANOKE COUNTY ZONING ORDINANCE PERTAINING TO THE DEFINITION OF A KENNEL COUNTY ADMINISTRATOR'S COMMENTS: ~~ ,~ ~ ~~, ''r`~v~ ~~ BACKGROUND• At your July 22, 1997 meeting the Board directed the staff to prepare the necessary amendments to allow Roanoke County residents the right to have up to three dogs without the necessity of obtaining a Special Use Permit for a private kennel. These amendments involve changes to the county code and the zoning ordinance. The staff prepared these amendments for the Board's review and adoption. First reading of the ordinance was held on August 19, 1997. At second reading of this ordinance on September 23, 1997 the Board directed that minor amendments to the proposed ordinance be made by maintaining Roanoke County's current dog limit and establishing a 90 day period commencing October 14, 1997, during which time any owner of three or more dogs may legally license up to three dogs. Once licensed, the owner of the licensed dogs may legally renew the licence for each of the three dogs originally licensed, provided said licenses are continually maintained and do not lapse. SUMMARY OF INFORMATION The attached ordinance accomplishes the stated objectives of the Board as stated on September 23, 1997 ~_~ 2 Staff recommends as follows: 1. The Board hold second reading and take action on the attached ordinance on October 14, 1997. Respectfully Submitted, Terrance L. H ngton, AICP Direct r of anning and Zoning Approved, ~' Elmer C. Hodge County Administrator Action Approved ( ) Denied ( ) Received ( ) Referred to Motion by Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens ~- -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 ORDINANCE AMENDING AND REENACTING SECTION 5-21. DEFINITIONS AND SECTION 5-24. LIMITATIONS ON NUMBER KEPT PER DWELLING UNIT OF ARTICLE II. DOGS. CATS AND OTHER ANIMALS OF CHAPTER 5 ANIMALS AND FOWLS OF THE ROANOKE COUNTY CODE AND SECTION 30-29-2. RESIDENTIAL USE TYPES (PRIVATE KENNEL) OF THE ROANOKE COUNTY ZONING ORDINANCE TO PROVIDE FOR A TRANSITIONAL PERIOD TO ALLOW FOR THE KEEPING OF UP TO THREE (3) DOGS IN A DWELLING UNIT AND TO REDUCE THE AGE OF DOGS SUBJECT TO THESE PROVISIONS WHEREAS, in the interest of public necessity, convenience, and general welfare, the Board of Supervisors hereby wishes to amend those portions of the Roanoke County Code which establish limits as to the number of dogs which may be kept in any dwelling unit in the county; and WHEREAS, on August 25, 1992, the Board of Supervisors of Roanoke County, Virginia, adopted Ordinance 82592-12 which enacted a new zoning ordinance for Roanoke County; and, WHEREAS, the Planning Commission for Roanoke County held its public hearing on this amendment on September 2, 1997, and made a recommendation concerning approval of the ordinance adopting this amendment to the Board of Supervisors of Roanoke County, Virginia; and, WHEREAS, legal notice and advertisement has been provided as required by law, and that the first reading of this ordinance was held on August 19, 1997; and the second reading and public hearing was held on September 23, 1997, and continued to October 14, 1997, to incorporate certain amendments to said ordinance. L7 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Article II. DOGS, CATS AND OTHER ANIMALS of Chapter 5, ANIMALS AND FOWL..S and Section 30-29-2. RESIDENTIAL USE TYPES of the Roanoke County Zoning Ordinance be amended and reenacted as follows: Sec. 5-21. Definitions. For the purposes of this article, the following words and phrases shall have the meanings ascribed to them by this section, unless otherwise indicated to the contrary: Kennel: An enclosure or structure used to house, shelter, restrain, exercise, board, breed, handle or otherwise keep or care for more than two (2) dogs ~ s~~} months of age or older, from which they cannot escape. The enclosure or structure shall not mean a dwelling or a fence used to demarcate a property line. Sec. 5-24. Limitation on number kept per dwelling unit. (a) The harboring or keeping of more than two (2) dogs over four (4) months of age per dwelling shall be unlawful, unless a private kennel license has been issued pursuant to this article. The harboring or keeping of more than six (6) cats over four (4) months of age, of which no more than two (2) may be fertile, per dwelling shall be unlawful. The requirements of this section shall not apply to any dwelling which is part of an active agricultural operation or usage as defined by the zoning ordinance for the county. (b) As of July 1, 1994, any owner of more than the number of cats permitted 2 ~-1 under subsection (a) shall be entitled to continue to harbor or keep such cats, provided they comply with the following requirements: (1) A license for each cat in a dwelling is obtained as required by Division 2, "License" of Article II of this chapter within thirty (30) days of the effective date of this subsection; and (2) A license shall be obtained and kept in force for each cat claimed under this subsection for each subsequent year that the cat shall remain alive. Any break in maintaining a valid license for any cat shall extinguish any right of such owner to claim the benefit of this subsection. ,;:,iiiiii ``r''fk'>t1a.~... 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RESIDENTIAL USE TYPES of the Roanoke County Zoning Ordinance. Kennel, Private -The keeping, breeding, raising, showing or training of three or more dogs over sip a'u>~ months of age for personal enjoyment of the owner or occupants of the property, and for which commercial gain is not the primary objective. 2. That this ordinance shall be effective on and from the date of its adoption. c:\wp51 \doc\agenda\animal\animal.ord 4 ~,;Jllillllllll(1'Iiilillillilllllllllillllllllllllllilllillilllllllllllillllllllllillllililllllllllllllllllllllllll IIIIIIt11111111I~j~J .,._ _ s ~ s ~ ~ ~ AGENDA ITEM NO. G ~~ i ~ APPEARANCE REQUEST :_ _~ I~ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS c ~_ __ SUBJECT: .St--~>ur~~ :ii ~"~~',~,,c~ fi'i~'~~z%~% ~,- Sc"c ~ ~5~ ~Z/ ~l ~/~ ,~ "a~`1 /~'~% 1c~ .= I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND' ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: '- ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. - c. - ~- ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. s ^ All comments must be directed to the Board. Debate between arecognized o speaker and audience members is not allowed. _ _ ^ Both speakers and the audience will exercise courtesy at all times. i _ ^ Speakers are requested to leave any written statements and/or comments o with the clerk. c e ~~ s ^ IND1'VIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP ~' SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ._ . _ .... __ ~Illillilllllillllllllllllllilililllilillll l 11 Illlillllilllll lilllliltlllilllillllllllllllillllilllilllillllliilllllllillli11111111~ 1 , i ~cti' ' ~~~y G9~-s~J Y` c-x~- ~ 7 ~ ~ ~~ F~ ~Ols c~~.~ ~N ~ 9g ~ ~Ic~~~' (`~ `~~ j l~U ~ ~1.~-/ i,~ ,~~t1cr i~c,.--~v'c',-~' /~l..S Ti4L-~-~ a/J ta~~..~ L~c ~; ~' 'T!-fc e~°-- ,~i 'Tj ~'~'l/~' % ~ `T~ ~i~° G t~ ~-~ c ~../~-- ,~ Cab ~~'1 ~~~51 /v6' .~ ~ Y ~ /,S i~'-L,'/~~~~ ~ ~ t'i~V l ties 1~~7 -~.~J~~~T ~ r ~ ~~ /'~ /j3,~~~.~'TI~S (/ ~ V °~~ ~ N C..~{ a Gtr ~ ,Q~~_~ E~/~ ~/_S ~C~S ~~/ ! ~~'/ ~, ~'u~° ~~ /~t/~"~-~~ ~~ l~` f1` % ~: ~ ~~~ /~ ~ !mil ~~~ /f'~-~ i ~Ly' ~~ ~O~~r .~~~ J~j~ ~~^~~~ ~A Z ~ 6 ~ 1 c~--r ~ ~ 9 g '~ ~Ll ~ i,0~i1! ?'/,,~4-j`~ '~h~f~ l ~~~ l~~C~ ~ -7 Zy ~U?.~Tr ~ j~5' ~Z,,l~o,~ ~Tfi`~~/11 Qr Ci4 c~t S C-~ ~,~,~ C /~i~-E ~°.~:~5 ~~ /J S l ~ C_ ~ /~~-~`?" -/ ~„-. ~~ ~ ~.~ ~~ ~~ _~_ _ ~, ~_ v ~~ /~ ~~s, ~-; J ~Or C~.2v-ny ~ ~~.~ ~ ~ r ~a s~ ~~ ~ ~ U e ~' - i'- ~~ 7"~i e. ~e ~' -- ~ -,~ ~~' ~~~ ~ ~ ~ ~~ , . ~~ys Gcr~' ~ ear C1~~ ~ l ~~L ASS iU~,~ ~h~ ~ 4~ ~ jl ~1~ ~ ~ e J 'e.\r ~-~, e ~-~ e i r /'1 Y,LG' , ~ J / 1 ,~ G~ '/ ,~~ ~~ v' 4946 Apple Tree Drive Roanoke, Virginia 24012 October 6, 1997 ROANOKE COUNTY BOARD OF SUPERVISORS: It has been brought to my attention that my neighbors, Ron and Kathy Casey, residing at 4949 Apple Tree Drive, Huntridge, have been notified as a result of an anonymous complaint that they are in violation of an ordinance regarding the number of pet dogs they may have residing in the County of Roanoke. As a lifelong resident of Roanoke County, I fully understand and support the municipal statues. I must speak out, however, in support of this couple and their desire to retain ownership of their present pets. Mr. and Mrs. Casey have recently moved to Virginia from the State of New York. They have maintained their residence in a most suitable manner and are excellent neighbors. Residing directly across the street from the Casey's, I have full view of their property and at no time have I been bothered by their pets. I have never seen more than one dog in their attractively fenced yard at a time, and I have never been bothered by barking. Knowing the seriousness with which the Casey's take this complaint, I am requesting that they "grandfathered" and allowed to retain ownership of these animals. I feel it would be true loss to the County of Roanoke if the Casey's elect to sell their home, which is a distinct possibility. ~~~ d' Corbin L. Craig c~~~~ 3b, 1~~7 -~-t~.~ Cyr s~~ Cz~~. -~ ~ ~~ ~~~,~ `t,, ~ ~' , ~ e ~ ~/~I, Cry ~^' ~~n ``` ~ n ,~ ^ Q ,Y ~ ' ~J~'/W~ ~GX ~J ~ ~v~lWl.~'~'~v ~ CJI ~ `V ~3111~u. w~ ~C~"~/ v ~! ~' v ^^((~~ ~ ~ ~Jv ~ ~ v,Q "° ~ ~ ~ ~=Q,~ ~ ~ ~ ~ ~ ~ ~ P f ~~ ~ ~ ~ n P(U~X~ ~ ~ ~-~'~.Q u~~~+l-A..,rJe~ c~ ~.~{,cSt~,~. ~1G~rt.~f . (~t~-~ ~n.U `~ ~c,~ P r 1' °la' ll ~)Io)SJ 11 L 'Z I l °l ~ Q °~ i~ Lo ~tz~ 53 ~~ - e„" l~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 ORDINANCE 101497.8 AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, LITTLE BRUSHY MOUNTAIN WATER PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Little Brushy Mountain Community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years in accordance with the provisions of Ordinance 112288-7; and WHEREAS, the first reading of this Ordinance was held on September 23, 1997, and the second reading was held October 14, 1997; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension for a portion of the Little Brushy Mountain Community. The total construction cost of this public water project is estimated to be $780,000, to be initially financed as follows: Citizen Participation $337,500 Advance from Public Works Participation Fund 337,500 Roanoke County Utility Fund 105.000 Total $780, 000 That there is hereby appropriated for this project the sum of $337,500 from the Public Works Participation Fund (which was established by the Board of Supervisors on July 23, 1996). Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2. (A) That the "Project Service Area" is shown and designated on the attached plat entitled "Little Brushy Mountain Water System Project" prepared by the Roanoke County Utility Department, dated October 6, 1997, and identified as Exhibit 1. The Little Brushy Mountain Water Project Area is created for a period of ten years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying the sum of $7,500 toward construction costs which includes the off-site facility fees applicable at the time of connection (presently $2,690), said costs to be paid in-full and in advance of connection to the public water extension. (B) The °Project Service Area" shall be reduced in size by the elimination of 19.35 acres (Tax Map Nos. 44.04-1-3, 45.03-2-9, 10, 11, 12, 13, 13.1) from the area, if the owners agree to extend and construct at their expense public water facilities in accordance with County plans and specifications, and to donate the public water facilities and necessary public easements to the County. This reduction is contingent upon (i) the owners executing a utility construction extension agreement, upon form approved by the 2 County Attorney, on or before October 31, 1997; (ii) the owners beginning construction of the water line no later than April 1, 1998; (iii) the owners completing all construction of the public water extension, and its acceptance by the County, on or before August 1, 1998; and (iv) conveyance of all required and necessary easements for these public water facilities, and acceptance by the County, on or before August 1, 1998. The Utility Director is granted authority to approve an extension of time to complete the construction of the water line, due to delays caused by weather. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before January 14, 1998, of their a portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: (a) Payment of $3,750 as a down payment per property owner/residential connection and payment of the remaining $3,750 to be financed for a maximum of 10 years at an interest rate of 8% percent per annum. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be 3 required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the January 14, 1998 deadline shall pay $7,500 plus the off-site facility fee in effect at that time. 4. That the payment by citizens in the project service area who elect to participate shall be made to the various funds as follows: The off-site facility fee shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 6. That this Ordinance shall take effect on and from the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance amended to alto wthe Utility Director to extend the date in Pargaraph 2 (B), and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Nickens, Johnson NAYS: None ABSTAIN: Supervisor Harrison A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance 4 ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: Second Reading of Ordinance Authorizing the Construction of and Financing for a Local Public Works Improvement Project -Little Brushy Mountain Water Project COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Several residents in the Little Brushy Mountain area have petitioned Roanoke County for public water service. A portion of the area is currently provided with water via a privately owned waterworks serving 18 properties. The system is aging and has limited source capacity. The remaining residents not connected to the private waterworks obtain water from individual wells. Many well users have testified that they have poor water quality due to an objectionable level of hydrogen sulfide odors and/or iron in the well water. Residents of Little Brushy Mountain, and operators of the private waterworks in particular, have discussed the possibility of Roanoke County providing water service as early as September 1990. With the North Transmission line in close proximity, the project has become more feasible. SUMMARY OF INFORMATION: Roanoke County prepared a cost study for extending water service to this area. The estimated cost of construction is $780,000 to serve approximately 90 potential connections. This cost includes $105,000 participation by the Roanoke County Utility Department to provide for future expansion. This participation would be allocated to increasing the size of the water booster station, a portion of the water line and the 100,000 gallon water storage tank. Letters were mailed to property owners in the Little Brushy Mountain area on September 23, 1996. The purpose of these letters was to determine if a majority of the property owners were willing to pay $7,500 for water service. Of the 741etters sent, 45 properties expressed interest. ~j-~ ' • A developer has proposed installing the initial segment of waterline along Skyview Road to Weaver Road and requested that these parcels be removed from the special service area as shown on the attached map. Should the project be approved, it is suggested that a special water service area be established for a period of a ten years that includes a fee structure for recovering the construction costs of the water line as properties are connected. The special connection fee for properties that connect at a later date would include a construction cost of $7,500 and the off-site facility fee in effect at the time of connection (presently $2,690). For initial participants that request financing, it is recommended that the amount to be financed be limited to $3,750. FISCAL IMPACT: If approved, the construction cost would be $780,000. Funding would be provided as follows: Without Dev. With Dev. Participation Participation Developer -0- $ 75,000 Property Owners $337,500 315,000 Public Works Participation Fund 337,500 315,000 Roanoke County Utility Fund 105.000 75,000 TOTAL $780,000 $780,000 Any citizen participation under the ten-year payment provision will be advanced as a loan from the water fund. STAFF RECOMMENDATION: Staff feels that public water is needed in this neighborhood. Staff recommends that the project be approved and that the attached ordinance be adopted after the second reading on October 14, 1997 if a minimum of 40 property owners commit to the project. SUBMITTED BY: Gary Rob on, P.E. Utility Director ACTION Approved () Motion by: Denied (1 Received ( ) Referred to APPROVED: Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy Harrison _ _ _ Johnson Minnix _ Nickens • ~~ ~~ e~ D ~~ Qv ~ ~1JE y~ y~5 9~ p ~~ SSE 9~'' P9 W ~O ~p S~5 ~. 99 Q' S SPECIAL WATER SERVICE AREA ~~.p~ l>~ pP9 HATCHED AREA DENOTES PROPOSED SUBDIVISION TO BE EXEMPTED IF ~ P~~ $1 DEVELOPERS CONSTRUCT AND FINANCE A PORTION OF THE WATER SYSTEM AS PER AGREEMENT WITH ROANOKE COUNTY ~~S ~N~ ~ ROANp~~ SKYVIEW ~ ~ ~ ROAD ~ ~ ~~ ~ ~ ~ °~ a? ~ _ \~O~ / 1838 O ~4q~~~0 CATAWBA MAGISTERIAL DISTRICT ~~~~ / ROANOKE COUNTY, VIRGINIA ~~ EXIT # 137 ~~O LITTLE BRUSHY MOUNTAIN //~ WATER SYSTEM PROJECT 1 " = 600' OCTOBER 6, 1997 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, LITTLE BRUSHY MOUNTAIN WATER PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Little Brushy Mountain Community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years in accordance with the provisions of Ordinance 112288-7; and WHEREAS, the first reading of this Ordinance was held on September 23, 1997, and the second reading was held October 14, 1997; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension for a portion of the Little Brushy C:\OFFICE\WPWIN\WPDOCS\AGENDA\UTILITY\BRUSITY.WPD 1 G-~ Mountain Community. The total construction cost of this public water project is estimated to be $780,000, to be initially financed as follows: Citizen Participation $337,500 Advance from Public Works Participation Fund 337,500 Roanoke County Utility Fund 105,000 Total $780,000 That there is hereby appropriated for this project the sum of $337,500 from the Public Works Participation Fund (which was established by the Board of Supervisors on July 23, 1996). Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2. (A) That the "Project Service Area" is shown and designated on the attached plat entitled "Little Brushy Mountain Water System Project" prepared by the Roanoke County Utility Department, dated October 6, 1997, and identified as Exhibit 1. The Little Brushy Mountain Water Project Area is created for a period of ten years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying the sum of $7,500 toward construction costs which includes the off-site facility fees applicable at the time of connection (presently $2,690), said costs to be paid in full and in advance of connection to the public water extension. (B) The "Project Service Area" shall be reduced in size by the elimination of 19.35 acres (Tax Map Nos. 44.04-1-3, 45.03-2-9, 10, 11, 12, 13, 13.1) from the area, if the owners agree to extend and construct at their expense public water facilities in accordance with C:\OFFICE\WPWIN\WPDOCS\AGENDA\UTILITY\BRUSITY.WPD 2 G- County plans and specifications, and to donate the public water facilities and necessary public easements to the County. This reduction is contingent upon (i) the owners executing a utility construction extension agreement, upon form approved by the County Attorney, on or before October 31, 1997; (ii) the owners beginning construction of the water line no later than April 1, 1998; (iii) the owners completing all construction of the public water extension, and its acceptance by the County, on or before August 1, 1998; and (iv) conveyance of all required and necessary easements for these public water facilities, and acceptance by the County, on or before August 1, 1998. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before January 14, 1998, of their a portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: (a) Payment of $3,750 as a down payment per property owner/residential connection and payment of the remaining $3,750 to be financed for a maximum of 10 years at an interest rate of 8% percent per annum. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien C:\OFFICE\WPWIN\WPDOCS\AGENDA\UTILITY\BRUSITY.WPD 3 G-a document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the January 14, 1998 deadline shall pay $7,500 plus the off-site facility fee in effect at that time. 4. That the payment by citizens in the project service area who elect to participate shall be made to the various funds as follows: The off-site facility fee shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 6. That this Ordinance shall take effect on and from the date of its adoption. C:\OFFICE\WPWIN\WPDOCS\AGENDA\UTILITY\BRUSITY.WPD 4 ~;~Jllilllllllllllllilllillllllilllllllllilllllllllllllllllllllllllii11~1111111111111111111111111111111111IIIIIIIIIIi11111i111111111111J s ~ Ar ^s ~ ~~ ~ AGENDA ITEM NO. ~ - Z .. _ APPE CE REQUEST .__ __ - - ~- PUBLIC HEARING ORDINANCE CITIZENS COMMENTS ®_ __ SUBJECT: ,L h ~ ~ ~' ~ _. ,'° I would like the Chairman of the Board of Supervisors to recognize me during the .= meeting on the above matter so that I may comment. ,, _ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND' ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ~. ~-- ,_ __ ^ Each speaker will be given between twee to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time I~mit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ;s ~ ^ Speaker will be limited to a presentation of their point of view only. ,, a Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized s speaker and audience members is not allowed. ~~ a r. ~ ^ Both speakers and the audience will exercise courtesy at all times. ' _' ^ Speakers are requested to leave any written statements and/or comments with the clerk. __ =' ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. -_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK e i ~ ~~ _ ~ ~ ~ ~~ ~ ~~ ~ ~~ ~ O i ~~ ~ ~ °. NAME l~J,~-,x 1~J~t/ f.~I ~ ~~ w~c ADDRESS /~S t ~ ~y ~~r ~- ~,,' ~ d ~ f~ ~ ~1U1 ~ :~ y'/ ~~3 i -_ PHONE ~`~ G ~ ~ ~ ~ - ~ 7 I' at ~IIIIIIIIIII111llilillllilllllilllllilllll II II Illllllillllilllllll Illlllillililllllllilllllllll111111111111111111111111iilillllll~ ,a°~; ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 ORDINANCE 101497-9 AUTHORIZING EXECUTION OF AN AGREEMENT AND THE DONATION BY LEASE OF OFFICE SPACE IN THE ROANOKE COUNTY ADMINISTRATION CENTER TO THE ROANOKE VALLEY GREENWAY COMMISSION WHEREAS, Ordinance 040897-6 authorized execution of an intergovernmental agreement establishing the Roanoke Valley Greenway Commission between the City of Roanoke, the City of Salem, the County of Roanoke, and the Town of Vinton pursuant to Section 15.1-21 of the 1950 Code of Virginia, as amended; and WHEREAS, Section 15.1-21 of the 1950 Code of Virginia, as amended, further provides authority for any political subdivision entering into such an agreement pursuant to this State Code section to "supply ... such property, personnel or services therefor as may be within its legal power to furnish" to this intergovernmental commission; and WHEREAS, pursuant to Section 16.01 of the Roanoke County Charter, the Board of Supervisors has determined that certain office space in the Roanoke County Administration Center is temporarily surplus and available for other public uses, and that the donation by lease of this office space to the Commission will serve other public uses; and WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on September 23, 1997; and the second reading was held on October 14, 1997. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as 1 J follows: 1. That it is in the County's best interests to enter into an agreement to document the working relationship between the County and the Commission and to provide for the donation by lease of office space to the Commission in the Roanoke County Administration Center. 2. That the County Administrator is authorized to negotiate and to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the purposes of this transaction, all of which shall be upon a form approved by the County Attorney. 3. That this ordinance shall be effective from and after the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Janet Scheid, Assistant Director, Planning & Zoning Paul M. Mahoney, County Attorney Roanoke Valley Greenway Commission Liz Belcher, Greenway Coordinator Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Forest Jones, Clerk, Salem City Council 2 1 ACTION NO. ITEM NO . `~ a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: Authorize the donation by lease of office space in the Roanoke County Administration Center to the Roanoke Valley Greenway Commission COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Greenway Commission was formed in 1997 and consists of representatives from the County of Roanoke, City of Roanoke, City of Salem and the Town of Vinton. The Greenway Coordinator, a position partially funded by these localities, has had office space in the Fifth Planning District Commission offices since 1996. After careful review, it appears that the Greenway Commission can incur substantial cost savings (in the range of 20-25%) by relocating their office to the Roanoke County Administration Center. These savings could then be allocated to greenway projects. SUMMARY OF INFORMATION: This is the second reading. Some minor changes were made to the lease agreement as a result of the first reading but there have been no significant changes to the information presented last month. The proposed lease, attached to this report, provides office space to the Greenway Coordinator, to act as their fiscal agent and to provide payroll and procurement services at no cost to the Greenway Commission. The Commission will be responsible for it's own budget including the Coordinator's salary and benefits and other operating expenses such as telephone, duplicating and postage charges. STAFF RECOMMENDATION: Staff recommends adoption of the proposed ordinance. G-3 2 Respectfully Submitted, Ja et Scheid, Assistant Director Department of Planning and Zoning Approv d, /~~ Elmer C. Hodge County Administrator Action Approved ( ) Motion by Denied ( ) Received ( ) Referred to Eddy Harrison Johnson Minnix Nickens Vote No Yes Abs ~'- 3 9/29/97 2:25 p.m. THIS AGREEMENT, made and entered into this 1st day of October, 1997, by and between the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, (hereinafter referred to as "County") and the ROANOKE VALLEY GREENWAY COMMISSION (hereinafter referred to as "Commission"). W I T N E S S E T H That for and in consideration of the premises and the mutual covenants contained herein, the parties hereby agree as follows: 1. County agrees to serve as fiscal agent for the Commission, to receive and expend funds, and to keep appropriate records. The County shall not be responsible for the preparation of any audits, grant applications, or reimbursements for or on behalf of the Commission. 2. County agrees to provide payroll and other employee services and benefits for the Commission Coordinator consistent with County policies applicable to County employees, except the provisions of the grievance procedure shall not be available to the members and employees of the Commission. 3. County agrees to provide procurement services for the Commission consistent with County Code and policies. 4. County agrees to provide a minimal level of clerical staff support, as available, for the Commission, recognizing that volunteers will be used when possible. 5. County agrees to allow the Commission to use property owned by C:\OFFICE\WPWIN\WPDOCSWGRMTS\GREENWAY.LSE ~' G-3 County and further described as 200 square feet of office space located at the Roanoke County Administration Center, 5204 Bernard Drive for office space in accordance with the terms and conditions set forth in this agreement. Commission is authorized to use the off-street parking spaces adjacent to the structure. 6. County agrees to provide basic office furniture, a computer, and a telephone instrument. 7. The term of this agreement shall be three years, said term to commence October 1, 1997, and to continue until September 30, 2000. This agreement may be canceled or terminated by either party upon two (2) month's notice in writing or any date that may be mutually agreed upon. 8. County will maintain the property described in paragraph 5, above, and provide janitorial services similar to the quality and level of services provided to other, similar County facilities. 9. Commission has examined and knows the condition of the premises and has received same in good order and repair, and that no representation as to the condition or repair thereof has been made by the County prior to or at the execution of this agreement that are not expressed herein. The premises shall be returned to County at the expiration of this agreement in such good condition and state of repair, order wear and tear allowed for. Commission shall be responsible for the safety and security of the leased premises. In an emergency it shall be the responsibility of the Commission to notify either the Roanoke County Police Department or the Roanoke County Department of General Services, C:\OFFICE\WPWIN\WPDOCS\AGRMTS\GREENWAY.LSE 2 C~ - 3 as appropriate. 10. During the term of this agreement, County will provide and pay for all utilities (water, sewer, electric, and solid waste services) which may be necessary to the Commission for the reasonable and proper use and enjoyment of the premises by the Commission. In addition, the County shall allow the Commission to use conference rooms and meeting facilities and storage space for equipment and files on the premises on a space available basis. Commission may use County office equipment, such as copiers, fax machines, telephones and other office support equipment, if temporarily available and not required for any governmental purposes. The availability of conference rooms, meeting facilities or office equipment is solely within the discretion of the County. Commission shall be responsible for its postage, office supplies, copier charges, Internet access charges, and the total cost of its telephone billings and charges. 11. This agreement represents the entire understanding between the parties and may not be modified or changed except by written instrument executed by the parties. 12. This agreement shall not be assigned by the Commission without the express, written approval of the County. WITNESS the following signatures and seals: ROANOKE VALLEY GREENWAY COMMISSION By Lee B. Eddy Chairman C:\OFFICE\WPWIN\WPDOCS\AGRMTS\GREENWAY.LSE 3 "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT AND THE DONATION BY LEASE OF OFFICE SPACE IN THE ROANOKE COUNTY ADMINISTRATION CENTER TO THE ROANOKE VALLEY GREENWAY COMMISSION WHEREAS, Ordinance 040897-6 authorized execution of an intergovernmental agreement establishing the Roanoke Valley Greenway Commission between the City of Roanoke, the City of Salem, the County of Roanoke, and the Town of Vinton pursuant to Section 15.1-21 of the 1950 Code of Virginia, as amended; and WHEREAS, Section 15.1-21 of the 1950 Code of Virginia, as amended, further provides authority for any political subdivision entering into such an agreement pursuant to this State Code section to "supply ... such property, personnel or services therefor as may be within its legal power to furnish" to this intergovernmental commission; and WHEREAS, pursuant to Section 16.01 of the Roanoke County Charter, the Board of Supervisors has determined that certain office space in the Roanoke County Administration Center is temporarily surplus and available for other public uses, and that the donation by lease of this office space to the Commission will serve other public uses; and WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on September 23, 1997; and the second reading was held on October 14, 1997. BE IT ORDAINED by the Board of Supervisors of Roanoke County, C:\OFFICE\WPWIN\WPDOCS\AGENDA\REALEST\GREENWAY.LSE 1 Virginia, as follows: ~-3 1. That it is in the County' s best interests to enter into an agreement to document the working relationship between the County and the Commission and to provide for the donation by lease of office space to the Commission in the Roanoke County Administration Center. 2. That the County Administrator is authorized to negotiate and to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the purposes of this transaction, all of which shall be upon a form approved by the County Attorney. 3. That this ordinance shall be effective from and after the date of its adoption. C:\OFFICE\WPWIN\WPDOCSWGENDA\REALESTIGREENWAY.LSE 2 ~'3 BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA By Elmer C. Hodge County Administrator Approved as to form: Paul M. Mahoney Roanoke County Attorney State of Virginia, County of Roanoke, to-wit: The foregoing instrument was acknowledged before me this day of 1997, by Lee B. Eddy, Chairman, on behalf of the Roanoke Valley Greenway Commission. Notary Public My commission expires: State of Virginia, County of Roanoke, to-wit: The foregoing instrument was acknowledged before me this day of 1997, by Elmer C. Hodge, County Administrator on behalf of the Board of Supervisors of Roanoke County. Notary Public My commission expires: C:\OFFICE\WPWIN\WPDOCSWGRMTS\GREENWAY.LSE 4 w ACTION NUMBER ITEM NUMBER N~-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEAL (FIRE CODE BOARD OF APPEALS At their August 19 meeting, the Board of Supervisors approved changes to the County Fire Prevention Code which authorized the Building Code Board of Adjustments and Appeals as the appropriate committee to hear appeals to the Fire Prevention Code. The Fire Code Board of Appeals must include members with fire protection engineering experience, or a fire protection contractor with ten years experience, and an electrical engineer. To meet this criteria, the Board of Supervisors needs to appoint two alternates representing these areas of expertise to serve four-year terms. One appointment was made at the September 23 meeting, and there is one vacancy remaining. The altemates will be called to serve when there are appeals to the Fire Prevention and Protection Code. They will also serve as alternates to the Building Code Board of Adjustments and Appeals. 2. GRIEVANCE PANEL The three year term of Henry H. Wise, alternate, expires October 21, 1997. 3. ROANOKE COUNTY COMMISSION FOR SENIOR AND CHALLENGED CITIZENS At their July 22 meeting, the Board of Supervisors approved the establishment of the above commission and the appointment of two individuals from each magisterial district who meet the criteria of being disabled, physically challenged, senior citizen r y ., or a family member who is a caregiver of such a person. ~-~, 3 Appointments must be made from the Cave Spring Magisterial District (2), Hollins Magisterial District (2), the Vinton Magisterial District (1). SUBMITTED BY: Mary H. Allen, CMC Clerk to the Board APPROVED BY: ~~ Elmer C. Hodge County Administrator ----------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved () Motion by: Eddy _ _ Denied () Johnson _ _ Received () Harrison _ Referred () Minnix _ _ _ To () Nickens _ _ _ ACTION N0. ITEM NUMBER ~" `7~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: Expansion of the Committee to establish guidelines and policies for placement of communication towers COUNTY ADMINISTRATOR'S COMMENTS: ~ ~~ BACKGROUND Earlier this year a committee was established to prepare a wireless tower policy for Roanoke County. Committee membership was comprised of Roanoke County staff, representatives of the three wireless communication companies now providing service in the Roanoke Valley, and several area citizens who have a strong interest in ridgetop and viewshed protection. Representatives of other local governments in the Roanoke Valley were also invited to participate as our goal was to develop consistent siting guidelines for these towers. The committee has met twice to start this process. Our goal is to develop siting policies that can be used by Roanoke County as a basis for zoning ordinance amendments guiding the placement of these facilities. SUMMARY OF INFORMATION: At the September 23, 1997 Board meeting, Supervisor Minnix moved and the Board unanimously approved the expansion of the committee to establish guidelines and policies for placement of communication towers. The expanded committee would include an additional citizen representative from each of the five magisterial districts. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors nominate and appoint one citizen from each magisterial district. Staff requests that these appointments be made on October 28, 1997 so that the expanded committee can quickly reconvene to accomplish its task by the end of the year. %'- y Respectfully Submitted by: /~ ~/2~, Terrance Harrington, Director Department of Planning and Zoning Approved by: ~~ ~~~ Elmer C. Hodge CountyAdministrator ----------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved () Motion by: Eddy _ _ Denied () Johnson _ _ _ Received () Harrison _ _ Referred () Minnix _ _ To () Nickens _ _ _ .-~ ~1 -~j AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION 101497-10 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for October 14, 1997 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes -August 19, 1997 2 Confirmation of Committee Appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals), the Hanging Rock Battleground and Rail Preservation Foundation, and the Industrial Development Authority. 3. Acceptance of a donation to the Roanoke County Police Department by Moose Lodge #1121. 4. Acceptance and appropriation to School Board of $1,500 grant from the Virginia Department of Education for equipment for students with disabilities. ~~ • , 6. Designation of Voting Representative at the Virginia Association of Counties Annual Business Meeting. 7. Donation of additional two-foot water line easement from Everett N. and Dana Hartwell (Red Lane Extension). 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution with item 5 removed to discuss in Executive Session, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~"Y~GUrc~, ~ . Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File James R. Lavinder, Chief of Police Dr. Deanna Gordon, School Superintendent Dr. Carol Whitaker, Director of Special Education 8~ Pupil Personnel Services Brenda Chastain, Clerk, School Board Joseph Sgroi, Director, Human Resources Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility 2 i August 19, 1997 463 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 August 19, 1997 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the third Tuesday, .and the only regularly scheduled meeting of the month of August, 1997. N RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:05 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. ""Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr., Assistant County ~~ Administrator. The Pledge of Allegiance was recited by all present. August 19, 1997 465 prior to next spring's VPSA bond sale is estimated at $4,075,200. Mr. Hodge advised that staff is recommending that the County approve a reimbursement resolution to advance the funds to the School Board during each step of the planning phase and reimburse itself from a future VPSA issue or General Obligation Bond issue. Each contract related to these projects will be brought individually to the Board of Supervisors for advances. Supervisor Eddy noted that the School Board did not approve a similar resolution at their meeting, and assured them that the Board of Supervisors had no authority in the selection process and would not dictate items such as sites or architects. Supervisor Nickens asked if the School Board could spend more than the $4 million approved in the resolution. Mr. Mahoney responded that they must come back for each specific request for funds. Supervisor Johnson advised that his understanding of the resolution was that the School Board was limited to the $4 million. Supervisor Eddy moved to approve the reimbursement resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 08 99 -1 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF ONE OR MORE TAX- EXEMPT FINANCINGS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS August 19, 1997 467 even more an ree years a er ~ e a e on w is t e xpenditure ~s pai .The ounty recognizes that exceptions are available for certain " relimina ~~~~~~~~~~~~~ ~ ~~~~~~~ ~~~~~~~~ ~~~~~~~~ ~ ~~ ~_.,_._ _.. p ry expenditures," costs of issuance, certain de minimis amounts, expenditures by "small issuers" (based on the year of issuance and not the year of expenditure) and expenditures for construction projects of at least 5 years. 7. This resolution shall take effect immediately upon its passage. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 1. Submission of subscriber complaints regarding Cable Proarammina Services (C.P S) tier rates of Cox Cable Roanoke to the Federal Communications Commission ~F C C) (Joseph Qbenshain. Sr. Assistant County Attorney, A-081997-2 Mr. Obenshain explained that cable consumers must file rate complaints through the franchising authority and the County must receive complaints from at least two customers before it files a request with the F.C.C. to review an increase in C.P.S. rates. The County has received complaints from twelve citizens requesting a review of the recent rate increase from Cox Cable. The Board of Supervisors as the franchising authority made its initial determination on May 13 that the complain#s were received within 90 days from the rate increase, and sent a written notice and draft F.C.C. Form 329 to Cox Cable. Mr. Obenshain advised that outside counsel, Moss and Barnett, have reviewed the rate increases and they are within the range permitted by F.C.C. regulations. Roanoke County received a response from Cox Cable and has 180 days to file the Form 329 to the F.C.C.. August 19, 1997 469 ers an o ers rom a usiness communities in the area of the proposed park. At the July 22 meeting, the results of the community visioning process were presented to the Board with a request to adopt the preliminary concept plan to be used as a guideline during the Planning process. Glenvar Heights Boulevard was not recommended as an access to the site. David Hill, Hill Studios and Associates, was present and advised that the Glenvar Heights Boulevard was the least desirable access out of six possibilities because of topography and access to the site. Supervisor Harrison thanked everyone who was involved in the visioning process and moved to adopt the resolution. Supervi§or Eddy advised that there were too many unknown factors to be locked in to one plan. He offered changes to the resolution to accept the concept plan as a general guideline rather than endorse the plan. He offered an amended motion to approve with his recommended changes to the resolution. The motion was defeated by the following recorded vote: AYES: Supervisor Eddy NAYS: Supervisors Minnix, Harrison, Nickens, Johnson Supervisor Harrison's original motion to adopt the resolution endorsing the Concept Plan carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Nickens, Johnson NAYS: Supervisor Eddy August 19, 1997 471 __ ~ _ a _ _~ ~ ~__v _~.~..... _ ____ _ ~ ~._ _.~_._ .._ _ ~ _~_~_ ~~ - ernces irec or A-081997-4 Mr. Rand reported that during the past year, the Board asked staff to review the pilot recycling programs instituted in 1987 and 1989 to look at possibilities to provide this service on a countywide basis. The staff looked at several alternatives, including source separation, automated commingled, and utilizing drop-off centers around the County. At the March 25 work session, the consensus of the Board was to pursue privatization of drop-off centers through the Request for Proposal (RFP) process. Two RFP's were received and the proposal that was chosen utilized private business properties in high traffic areas such as shopping centers. The concern was expressed by the Board that non-county users would use these sites which would increase the costs. Staff was directed to find locations on County property in each magisterial district. Several possible sites have been chosen. Mr. Rand offered five alternatives: (1) expand commingled recycling; (2) expand source separated recycling; (3) negotiate and execute a contract with the private vendor for drop-off centers at County facilities; (4) conclude the curbside pilot program and provide an education program to utilize the existing recycling facilities; and (6) continue the current recycling program. Supervisor Eddy advised that he was a strong supporter of continuing the curbside collection. Prices would continue to change for recyclable materials which could decrease the cost of the service. August 19, 1997 473 ... _ ____ ~. w _ ..__ _ . __ _ _ r _. ~ _ ~_ _~.. ~~ . x.. _ ~_~ _ ~ ~_ __ M._e_~_ _ ~.~ . _~._~ ~ ~_ ~ ~~m~ ~..~.~..~ ~. ~ _ _ .~. prope y, r. o ge advised that an underground drainage pipe would resolve the problem, but the County has not been able to get the developers and the Murrays to reach agreement. An easement is necessary and Mrs. Murray has offered to sell the 20-foot easement for $100,000, although it's assessed value is $1,000 - $1,500. Mr. Hodge explained that the only way he felt that the problem could be resolved is to pull the bond (demand the Letter of Credit) from the developers, Belle Grove Development Corporation, acquire the easement from the Murrays, and the County would contract the drainage problems. Mr. Hodge indicated that he wrote to the developers and the Murrays on June 25, 1997 in an attempt to settle the problem. His recommendations included the payment of $5,000 to Ms. Murray for the easement across her property; Belle Grove would repair the sinkhole and pay one-half of the cost of putting the pipe across the Murray property; and the County would pay the other half. Mr. Hodge advised he now recommends pulling the developer's bond (Letter of Credit) to pay for the easement and construction, and moving forward with condemnation proceedings for the easement across the Murray property. Diane Ziegler, one of the owners of Belle Grove Development Corporation, advised that this was her first development in the County. She explained that they did not actually purchase the property until after the County approved their plans, and they relied on the County approvals. Upon approval by the County engineers, they proceeded to purchase the property. Their position is that if the Engineering Department had warned them that there was no natural drainage area they would not have purchased the land. August 19, 1997 475 __ ~ ~__ _____ ~_.~_. ~_~ _.~ _._ ~~..~ t_ ~_ ___ ~_~ ~ _ _rt._ __ ___~ ._ ___~ v ~_~ vi y e eve opers pro essiona engineers o approve their plans. Mr. Parsell advised that they did not know the difference between a natural drainage swale and a natural water course, and the County approved their plans with the term natural drainage swale. In response to a question from Supervisor Minnix, Mr. Parsell advised that their bond was $171,000. Mr. Hodge also advised that it may cost as much as $30,000 to resolve the problem. Mr. Covey also responded that in addition to other issues, the bond also covers roads, utilities, etc. and none of the bond should be released. In response to a comment by Ms. Ziegler that she assumed the County was the final authority, Supervisor Johnson pointed out that the developer shoulders the responsibility of those professionals they hire. Supervisor Nickens moved to deny the appeal by Belle Grove. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None Aparoval of the Roanoke County Bonding Committee's recommendation to formally declare Belle Grove Development Corporation to be in default under their Land Subdivider's Agreement dated June 5 1995, and Erosion and Sediment Control Agreement dated June 5, 1995 A-081997-5, b August 19, 1997 477 v _ _ ~ _ ~_ ~ ~ ~ ~~ .~ ~ _~ ~ ~__ ~ .._ _~ _~ ..~~ _. ~ _.. ____ ___~__~. __.. _ ....~ . i on is i em un i comp a ion o e nex item. Following action on Item 4-c, Supervisor Nickens moved to approve Alternative #1, the Bonding Committee recommendations as outlined above. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ~: Authorization to proceed with acquisition, as provided by law. of a 20 foot drainage easement across property owned by Nvna Murray to the existing drainage easement alonct Shadwell Drive (,Route 605 A-081997-5.c Assistant County Attorney Vickie Huffman advised that this item is to obtain authorization to proceed with acquisition, by eminent domain if necessary, of a 20 foot drainage easement for stormwater across property owned by Nyna Murray. Before proceeding with condemnation, staff will need to obtain a survey and appraisal and make good faith efforts to obtain the easement from the Murrays. Staff recommended that all costs be paid from the funds drawn on the developer's Letters of Credit for completion of the Belle Grove subdivision. Costs may include expenses for an independent appraisal, survey, closing costs, engineering and construction and court costs if necessary. Supervisor Nickens asked what the assessed value of the property was, August 19, 1997 479 . ~ , NAYS: None IN RE: REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA Supervisor Johnson moved to approve the first readings and set the second readings and public hearings for September 23, 1997. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 1. Ordinance to rezone approximately 0 33 acres from C-1 to C-2 in order to operate a pet business located at 3534 Brambleton Avenue. Cave Spring Magisterial District, upon the petition of Alex and Betty Nelson. 2. Ordinance to rezone 1.01 acres from C-2C to C-2 in order to construct a parking lot located behind Carillon Family Medicine on Brambleto Avenue Windsor Hills Ma isterial District u on the petition of Carillon Health Corporation, Inc 3. Ordinance authorizing a Special Use Permit to expand the existing facility. located at 1928 Loch Haven Drive, Catawba Magisterial District, upon the petition of Valley Word Ministries 4. Ordinance authorizing a Special Use Permit to allow summer concerts. located in Valleypointe Hollins Magisterial District,, upon the petition of the Easter Seal Society of VA, Inc 5. Ordinance to rezone 0.65 acre from R-1 to C-2 to allow a minor auto repair facility. located 130 feet northwest of the intersection of Peters Creek Road and Northridge Lane, Catawba Magisterial August 19, 1997 481 AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 2. First reading of ordinance authorizing the release of an existing 20 foot easement and the acceptance of the conveyance of a reulacement easement, on property of Mansell Herbert Hopkins III and Sandra L. Hopkins, for access to certain public water facilities. (Gary Robertson, tility Director. Mr. Robertson advised that a 20-foot roadway easement was granted to Bridlewood Associates in 1977 to provide access to a well lot serving the Bridlewood Subdivision. Roanoke County acquired the Bridlewood Water System in 1990. The subject easement was never utilized and access to the well lot and water line has been along an existing gravel drive that serves the Hopkins property. The property owners have requested that the County vacate the existing easement, accept a new easement along the existing gravel drive and agree to continue sharing equally the cost of the maintenance of the driveway. Staff recommended the vacation of the existing easement and acceptance of the new easement. Supervisor Eddy moved to approve the first reading and set the second reading for September 9, 1997 The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson August 19, 1997 483 - oun gin ei s a er ro ect. a Robertson tilit Director Mr. Robertson advised that the County has prepared a cost study for extending water service to the Mountain Heights subdivision. The estimated cost of construction was $168,000 to serve 52 properties. The cost per property owner will be $4,500. Letters were mailed to the residents on May 2 to determine if a majority of the property owners were willing to pay the cost. Twenty-one of the 52 responded affirmatively which represented 40 percent of the properties. Only two positive responses were received from Wygal Drive and Rubley Lane. Staff recommended construction of a water line in Mountain Heights Drive at a cost of $130,000. Wygal Drive and Rubley Lane could be added at a later date if interest increased. Supervisor Eddy moved to approve the first reading and set the second reading for September 9, 1997 The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 5. First reading of ordinance authorizing the exercise of an option to purchase and authorizing the acquisition and acceptance of approximately 1.83 acres of real estate from David E Harris et uxt Dorothy Harris Miller, et vir and Carol Harris Likens for Parks and Recreation access purposes (John Chambliss August 19, 1997 485 z ~~~ _:a ~~~ ~_ , _._.. m~ _.~~ _ _ _ ~ .,~v,_ uw __ __ ~n~a_ _~.~_ _~~___~._~___ ._ ~~__ _ ~_ u~ ._.~ ~ _ , - s. ox a vise a s a is recommen ing the adoption of the proposed ordinance which authorizes the exercise of an option to purchase, authorizing the acquisition and acceptance of 463 acres from Glenn-Mary Associates, appropriating the sum of $1 million from the General Fund Unappropriated Balance to be paid at settlement, and authorizing the execution of the necessary documents to finance the remainder of the $3 million purchase price over the next two years. The following citizens spoke concerning this issue: Winton Shelor. Sr. 4349 Shelor Farms Lane, a member of the Community Advisory Team, was present and spoke in support of the resolution and thanked the Board for allowing the community to be involved in the planning process. 2. Don Terp 5140 Appletree Drive, advised that he sent a letter to the Board of Supervisors expressing his concerns. His primary question was why the Board was spending the funds before a business plan or financial plan has been completed. He felt that there was adequate office space available now in the County, and this could cause a tax increase in the future. 3. Ann Piedmont. Economic Development Partnership, presented tax and job figures resulting from new economic development projects around the Roanoke Valley. Supervisor Harrison moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None August 19, 1997 487 e o owing parce s: 1) That portion of the above property conveyed to the Commonwealth of Virginia for Rt. I-81 by deed from Glenn O. Thornhill and Mary F. Thornhill dated October 25, 1962, recorded in Deed Book 703, page 429. 2) 7.499 acres on the south side of I-81 conveyed to Joseph C. Thomas and Joseph C. Thomas, Jr., by deed from Glenn-Mary Associates dated January 12, 1989, recorded in Deed Book 1340, page 1254. 3) 1.49 acres conveyed to Edgar Dickerson and Lottie B. Dickerson by deed from Glenn O. Thornhill and Mary F. Thornhill, dated November 10, 1966, recorded in Deed Book 815, page 448. 2. That the sum of One Million Dollars ($1,000,000.00) is hereby appropriated from the General Fund Unappropriated Balance for the initial payment of the land purchase. The remaining payments will be appropriated in future fiscal years. 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute anon-recourse promissory note and a first lien deed of trust in accordance with the terms of the Option Agreement, and such other documents as may be necessary, in connection with the seller's financing of the remainder of the purchase price for the property, all of which shall be approved as to form by the County Attorney. 4. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the exercise of the option . and the acquisition and acceptance of the property, all of which shall be approved as to form by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Second reading of ordinance amending and reenacting Sections 13-19 and 13-23. of Article II, Noise of Chapter 13, Offenses- Miscellaneous. of the Roanoke County Code, in order to limit the August 19, 1997 489 AND TO PROVIDE A WAIVER PROCEDURE THEREFOR WHEREAS, on October 27, 1992 the Board of Supervisors of Roanoke County adopted a noise ordinance for Roanoke County, declaring it to be the public policy of the County to promote an environment for its citizens free from excessive noise that jeopardizes their health or welfare or degrades the quality of life within the County; and, WHEREAS, this ordinance contained an exception for sound generated from commercial and industrial zoning districts which are necessary and incidental to the uses permitted therein; and, WHEREAS, the Board finds that this exception is too broad, that it has resulted in numerous complaints from citizens, and that it has effectively eliminated meaningful enforcement; and, WHEREAS, the Board finds that late night noises emanating from commercial and industrial zoning districts have a deleterious effect upon neighboring persons and constitute a noise disturbance; and, WHEREAS, the Board recognizes the importance of commercial and industrial uses to the local economy, and intends to balance the needs and interests of residential neighborhoods affected by this noise and the needs of the businesses to produce their products and services, and the employment created thereby; and, WHEREAS, it is the intention of the Board by the adoption of this ordinance to narrow the scope of said exception and to provide for a waiver procedure to mitigate serious economic hardship without the corresponding substantial benefit to the public, which may be caused by the application of this ordinance; and, WHEREAS, the first reading of this ordinance was held on July 22, 1997, and the second reading was held on August 19, 1997. BE IT ORDAINED by the Board of Supervisors of Roanoke County, as follows: 1) That Article II of Chapter 13 of the Roanoke County Code be amended and reenacted as follows: ARTICLE II. NOISE **** Sec. 13-19. Exceptions from this article. The provisions of this article shall not apply to: **** (5) Sound generated in commercial and industrial zoning districts August 19, 1997 491 i- - _ _ 2) That this ordinance shall be effective on and from August 19, 1997. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 3. Second reading of ordinance amending and reenacting Section 9-21 of the Roanoke County Code and Ordinance 121796-13 which established a Board of Appeals and procedures and requirements to hear appeals from decisions made under the provisions of Chapter 9, "Fire Prevention and Protection". John M. Chambliss, Assistant County Administrator, 0-081997-8 Mr. Chambliss advised that this ordinance spells out specifically who will serve on the Building Code Board of Adjustments and Appeals when they are serving as the Fire Code Board of Appeals. Two alternates will be added; one with fire protection engineering experience or a fire protection contractor with at least 10 years experience and another with electrical experience. Supervisor Eddy suggested adding the additional members to the Building Code Board permanently, but Mr. Mahoney felt that it would operate better to use them as alternates only for fire code appeals. August 19, 1997 493 2. That this ordinance shall be in full force and effect from and after August 19, 1997. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: APPOINTMENTS 1. Grievance Panel August 19, 1997 495 . .. _ _a_ ~_ _____. ~~_ __N_ ~ ~~ ~_.~~. ~..~m__. ~~~ _~ _._ _ ~__~~ e_ ~ .~ 1. That the certain section of the agenda of the Board of Supervisors for August 19, 1997 designated as Item L -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: Approval of Minutes -June 24, 1997, July 7, 1997 Qoint meeting with Roanoke City Council), July 8, 1997, and July 22, 1997. 2. Confirmation of Committee Appointments to the Industrial Development Authority and Social Services Advisory Board. 3. Request to approve Courthouse Maintenance Funds Expenditures 4. Authorization to accept a vehicle leased by Blue Ridge Volunteer Fire Department and Rescue Squad, Inc. to Read Mountain Fire and Rescue Department, Inc., and to increase the number of vehicles in the County fleet. 5. Request for acceptance of Afton Lane and April Lane into the Virginia Department of Transportation Secondary System. 6. Acceptance of water and sanitary sewer facilities serving Summertield, Section 2. 7. Authorization to add State Compensation Board funded position in Commissioner of Revenue's Office and to increased the number of full time County positions. 8. Request to donate surplus Metrocall pagers to Commonwealth Search and Rescue. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the resolution after discussion of items 3, 4, and 7, and with understanding that the lease mentioned in Item 4 does not need approval by the Board of Supervisors, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None August 19, 1997 497 3. Board Contingency Fund 4. Account Paid -June 1997 5 Report of Claims Activity for the Self-Insurance Program 6. Changes to the VDOT Secondary System as of July 1997 IN RE: EXECUTIVE SESSION At 6:35 p.m., Supervisor Johnson moved to go into Executive Session pursuant to the Code of Virginia Section 2.1-344 A. (3) acquisition of real property for public purpose; 2.1-344 A (7) consultation with legal counsel and briefings by staff pertaining to probable litigation, i.e. condemnation proceedings. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: CERTIFICATION OF EXECUTIVE SESSION R-081997-10 At 7:00 p.m., Supervisor Johnson moved to return to open session and adopt the resolution certifying that only two items: real estate matter and probable litigation regarding condemnation, were discussed. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson August 19, 1997 499 Board for tax exemption ~of Shenandoah~Homes Retirement Village and Shenandoah Homes, Inc. In exchange for the County's support, the two entities would pay an annual service charge equal to 20% of the real property tax levies. In addition to adoption of the two resolutions, the Board of Supervisors was requested to adopt a Memorandum of Agreement setting out the terms for the service charge. Ed Natt, attorney for Shenandoah Homes was present to answer questions. Mr. Mahoney requested a separate vote on each of the three issues. Supervisor Johnson moved to approve the Memorandum of Understanding. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None R-081997-11.b Supervisor Johnson moved to adopt the resolution for Shenandoah Homes Retirement Village, Inc. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 081997-11.b TO THE GENERAL ASSEMBLY SUPPORTING TAX EXEMPTION OF PROPERTY OWNED BY SHENANDOAH HOMES RETIREMENT VILLAGE, INC. WHEREAS, Shenandoah Homes Retirement Village, Inc. has petitioned this Board for support of a bill to be introduced at the 1998 Session of the Virginia General Assembly to exempt certain property of Shenandoah Homes Retirement Village, Inc. from taxation pursuant to Article X, Section 6(a)(6) of the Constitution of Virginia; and August 19, 1997 501 RESOLUTION 081997-11.c TO THE GENERAL ASSEMBLY SUPPORTING TAX EXEMPTION OF PROPERTY OWNED BY SHENANDOAH HOMES, INC. WHEREAS, Shenandoah Homes, Inc. has petitioned this Board for support of a bill to be introduced at the 1998 Session of the Virginia General Assembly to exempt certain property of Shenandoah Homes, Inc. from taxation pursuant to Article X, Section 6(a)(6) of the Constitution of Virginia; and WHEREAS, a public hearing at which all citizens had an opportunity to be heard with respect to Shenandoah Homes, Inc.'s request was held by the Board on August 19, 1997; and WHEREAS, the provisions of subsection B of Section 30-19.04 of the 1950 Code of Virginia, as amended, have been examined and considered by the Board; and THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follow: 1. The County supports the petition of Shenandoah Homes, Inc. seeking exemption from State and local taxation. In adopting this Resolution the Board has examined and considered the provisions of subsection B of Section 30-19.04 of the 1950 Code of Virginia, as amended. 2. The assessed value of the property owned by Shenandoah Homes, Inc. is $3,767,300; if this property were taxable, the property tax would be $42,570. The Tax Parcel No. is 38.14-1-34. 3. The Clerk is directed to forward an attested copy of this Resolution to the Chairman of the Committee of the General Assembly considering the designation of property to be exempt from taxation pursuant to Article X, Section 6(a)(6) of the Constitution of Virginia and to the Institute. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to amend conditions on a Planned Residential Development consisting of 39 acres, located at Mountain View Road and Wolf Run, Vinton Magisterial District. August 19, 1997 503 defined in Phases 2 - 5 from the Williamsburg Palette of Exterior Paint Colors by Martin Senour Paints. Mr. Harrington reported that these revised conditions were reviewed by the National Park Service and they are in agreement. Supervisor Nickens advised that he had met with the developer, his representatives and Planner Janet Scheid, and agreed the revisions are improvements. Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 081997-12 TO AMEND CONDITIONS ON A PLANNED RESIDENTIAL DEVELOPMENT ORIGINALLY CONSISTING OF 38.22 ACRES LOCATED AT MOUNTAIN VIEW ROAD AND WOLF RUN (ORIGINALLY TAX MAP N0.50.04-3-73 NOW COMPRISED OF TAX MAP NOS. 50.04-4-1 THROUGH 50.04-4-37, INCLUSIVE, 50.04-3-73, AND 50.04-3-73.1) IN THE VINTON MAGISTERIAL DISTRICT UPON THE APPLICATION OF WOLF CREEK, INC. WHEREAS, by Ordinance 102495-10 the zoning classification of a 38.22- acre tract of real estate located at Mountain View Road and Laurel Glen Lane, north of the Blue Ridge Parkway (Tax Map No. 50.04-3-73) was changed to PRD, Planned Residential Development District; and WHEREAS, the owner voluntarily proffered in writing, and the Board accepted, conditions which were made a part of the rezoning ordinance and were set out in detail in "A Rezoning Application: Planning and Design Documents for Wolf Creek Planned Community, County of Roanoke, Virginia, Roanoke County's First Planned Residential Development (PRD), Wolf Creek, Inc., Owner & Developer, Hill Studio, P.C., Planner & Landscape Architect, June 23, 1995, updated September 13, 1995, September 29, 1995, and October 17, 1995." WHEREAS, Wolf Creek, Inc. has now made application to amend these conditions, said amendments being attached to this ordinance and entitled "Wolf Creek One-Year Check-Up, Revised July 31, 1997"; and August 19, 1997 505 . __ ._. _ __ _ _~. ~~_.____..__ _,_ ~.. _~_ ~ _ ____ ~_ ~ .~~. _ ~~ __ ro _M~~~. _. property; thence leaving Lot 6 and with Ross S. 16 deg. 54' 06" E. 514.98 feet to corner #9, said point located on the northerly right-of-way of Laurel Glen Lane, said point also being the southwesterly corner of property of Cindy F. Ross (DB 1376, page 943); thence leaving Ross and with Laurel Glen Lane for the following three courses, S. 66 deg. 28' 05" W. 203.72 feet to comer #10; thence S. 47 deg. 43' 04" W. 29.58 feet to corner #11; thence S. 63 deg. 22' 10" W. 514.79 feet to corner #12, said point located at the intersection of Laurel Glen Lane and Virginia Secondary Route 651; thence leaving Laurel Glen Lane and with Virginia Secondary Route 651 for the following four courses: thence with a curve to the left which said curve is defined by a delta angle of 13 deg. 05' 55", a radius of 577.37 feet, a chord of 131.71 feet and bearing N. 75 deg. 18' 09" W. to corner #13; thence with a curve to the right which said curve is defined by a delta angle of 27 deg. 18' 49", a radius of 481.01 feet, a chord of 227.14 feet, and bearing N. 68 deg. 11' 43" W. to corner #14; thence N. 47 deg. 52' 47" W. 362.91 feet to corner #15; thence N. 49 deg. 26' 32" W. 202.61 feet to corner #1, the place of beginning and containing 38.22 acres. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Second reading of ordinance DENYING a Special Use Permit to operate a camp with daycare facilities and a permit for outdoor uatherings. located on Yellow Mountain Road one-half mile off of Route 220 South, Cave Spring Ma4isterial District, upon the petition of Christopher Pollock Terry Harrington, Planning St Zoning Directorl 0-081997-13 August 19, 1997 507 The following citizens spoke in opposition to this issue because of the number of activities, impact to the rural environment, increased traffic, safety, use of pesticides on the property, impact to the sewage system, lack of details on their state licensing for day care facilities, and impact of traffic on Route 220 at the turning lane: 1. Mike Wray, 5650 Yellow Mountain Road, presented a letter from the Clearbrook Civic League requesting denial. 2. Stephanie Klein-Davis, 5575 Yellow Mountain Road. 3. Deborah Smith, 5512 Yellow Mountain Road 4. Nancy Moore, 5077 Yellow Mountain Road 5. Kathy Hartman, 5533 Bandy Road. Mr. Pollack responded to these concerns and questions by the Board by advising that the Daycare Center will be teaching kids skills not babysitting; that they will only be developing 15 acres and there will still be 49 acres left; that other groups such as church groups and select soccer organizations would be allowed to use the property. Several Board members expressed concern about the ability to use the AG-3 property for most of these activities without a Special Use Permit and felt that it was an inappropriate use. They asked the Planning Commission and staff to look at the uses of property zoned AG-3. Supervisor Minnix moved to deny the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None August 19, 1997 509 a consultant to look at other sites. They discussed the issues of co-locating the tower, increasing the height of the tower to provide additional space for co-locating; and what public and private policies were needed to encourage co-location. Also discussed were the general visibility of the proposed site, and what color the structure should be to best blend with the mountains. There are eight conditions related to the Special Use Permit. The Planning Commission recommended approval of the request with conditions. Supervisor Harrison asked if this request was different from the request from Ohio State Cellular with whom we are currently involved in a law suit. Mr. Mahoney advised that this applicant worked with the County staff to look at alternate sites and tried to locate on existing towers as the Board of Supervisors requested. There are also no landmarks or historical byways near the location. Petitioner Michael Pruden, CWF Wireless, spoke and explained that they try to co-locate their towers because of the cost. They share nine sites with an alliance of small telephone companies. Randy Kingery, 6506 Crowell's Gap Road, expressed opposition to the tower location, and advised that he had refused to allow a tower on his property. He suggested that a "balloon" test be conducted before the Board makes a decision. Following additional discussion on the location, Supervisor Minnix moved to delay for thirty days fora "balloon" test at the site. Supervisor Eddy suggested eliminating Condition #1, since it has already been accomplished, and removing language in Condition #7. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson August 19, 1997 511 VVr'ItKtHJ, the nrst reaaing of tnis ordinance was held on July 22, 1997, and the second reading and public hearing were held August 19, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 5, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 14.69 acres, as described herein, and located in the 5000 block of Benois Road west of the railway tracks (Tax Map Number 87.10-2-4) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of I-2, Industrial District, to the zoning classification of I-1, Industrial District. 2. That this action is taken upon the application of Ron Knuppel. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) Vegetation shall be maintained on any cut slopes. (2) The buildings shall be of neutral, earth tone colors. 4. That said real estate is more fully described as follows: BEGINNING at an iron pin corner on the westerly side of Va. State Route 633 (formerly Route 753) which is the southeasterly corner of a two-acre parcel designated as Parcel II in the deed from Robert S. Brown and Mary M. Brown to Old Dominion Homes, Inc., dated June 5, 1969, and of record in Deed Book 877 at page 226 in the Office of the Clerk of the Circuit Court of Roanoke County; thence with the line of the Beasley & Place .80 acre parcel for a distance of 278.00' N. 35° 04' 13" W. a total distance of 746.48' to an iron pin corner; thence S. 62° 55' 47" W. 715.21' to an old pipe corner; thence S. 28° 23' 44" W. 475.10' to a pipe corner; thence S. 66° 05' 20" E. 582.52' to an iron pin corner; thence N. 45° 06' 40" E.636.18' to an iron pin corner which is the northeasterly corner of the PAL Finance Co. property (Deed Book 732, page 429); thence with the line of the PAL Finance Co. property aforesaid, S. 35° 15' E. 238.18' to a point; thence S. 45° 10' 20" W. 40' to a point; thence S. 35° 15' E. 41.75' to a point on the westerly side of Va. State Route 633; thence with the said westerly line of Va. State Route 633, N. 45° 10' 20" E. 208.20' to a point of curve; thence continuing with the westerly side of Va. State Route 633 with a curve to the left the radius of which is 875.40' and the delta angle of which is 2° 39' for an arc distance of 40.52' to the place of Beginning; and, LESS AND EXCEPTING that certain parcel of land conveyed to the Board of Supervisors of Roanoke County by deed dated November 17, 1978, which is more particularly described as follows: August 19, 1997 513 __ 0-081997-15 Mr. Harrington reported that the Planning Commission evaluated this request and recommended denial in June because of several concerns regarding grading of roads, stormwater, pedestrian access and water and sewer. At their June 24 meeting, the Board of Supervisors referred the request back to the Commission for further evaluation. As a result of this review the petitioner has agreed to six proffers. They address the number of lots, public water and sewer, road layout and street grades, the provision of a pedestrian easement along Starkey and the installation of Type D screening along the property line where the I-1 zoning is proposed to be R-1. The Planning Commission heard the request on August 5 and recommended approval. Michael Blankenship, 5320 Spencer Drive, spoke and expressed support for the R-1 rezoning. In response to an inquiry from Supervisor Johnson, Mr. Harrington advised that there would be a deed restriction on the lot that would be buffered. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 081997-15 THE ZONING CLASSIFICATION OF A 35.69- ACRE TRACT OF REAL ESTATE LOCATED BETWEEN MERRIMAN ROAD AND THE INTERSECTION OF STARKEY ROAD AND BUCK MOUNTAIN ROAD (TAX MAP NO. 97.01-1-5) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-3 August 19, 1997 515 26" E. 191.71 feet to Corner #3; thence N. 75° 05' 04" E. 99.40 feet to Corner #4; thence N. 78° 00' 29" E. 350.00 feet to Corner #5; thence N. 80° 39' 47" E. 25.02 feet to Corner #6; said Corner #6 being the corner common to said 35.69 acres, property of Eugene B. Knighton, recorded in DB 1328, page 731 and the southerly right-of-way line of said Starkey Road; thence along the line common to said 35.69 acres and property of Eugene B. Knighton the following courses and distances, 236.21 feet along the arc of a curve to the right, whose radius is 212.50 feet, central angle is 63° 41' 15", whose tangent is 131.98 feet and chord bearing and distance is S. 20° 09' 51" W. 224.23 feet to Corner #7; thence S. 52° 00' 29" W. 20.54 feet to Corner #8; thence N. 78° 00' 29" E. 108.18 feet to Corner #9; thence N. 80° 39' 47" E. 211.54 feet to Corner #10; thence N. 71 ° 58' 27" E. 160.07 feet to Corner #11; thence N. 75° 30' 29" E. 67.70 feet to Corner #12; said corner #12 being the comer common to said 35.69 acres, said property of Eugene B. Knighton and property of G.H. Board as recorded in DB 1038, page 240; thence along the line common to said 35.69 acres, said property of G.H. Board and Graceland Subdivision as recorded in PB 9, page 350, the following course and distance, S. 03° 25' 40" E. 1203.54 feet to Corner #13, said Corner #13 being the corner common to said 35.69 acres, said Graceland Subdivision and property of T.R. Hackley and recorded in DB 291, page 214; thence along the line common to said 35.69 acres and property of T.R.Hackley, the following courses and distances, N. 88° 03' 12" W. 100.50 feet to Corner #14; thence N. 68° 46' W. 264.00 feet to Corner #15; thence S. 85° 28' 11" W. 237.60 feet to Corner #16; thence N. 72° 01' 49" W. 330.00 feet to Corner #17, said Corner #17 being the corner common to said 35.69 acres, said property of T.R.Hackley and property of the County of Roanoke, as recorded in DB 1288, page 1003; thence along the line common to said 35.69 acres and said property of County of Roanoke the following courses and distances: N. 48° 46' 49" W. 150.00 feet to Corner #18; thence S. 41° 13' 11" W. 150.00 feet to Corner #19; thence S. 48° 46' 49" E. 150.00 feet to Comer #20, said Comer #20 being the corner common to said 35.69 acres, said property of County of Roanoke and said T.R.Hackley; thence along the line common to said 35.69 acres and said property of T.R.Hackley the following courses and distances: S. 41° 13' 11" W. 180.00 feet to Corner #21; thence S. 69° 58' 11 " W. 313.50 feet to Corner #22; thence S. 80° 58' 11" W. 211.20 feet to Corner #23; thence N. 12° 13' 11" E. 211.20 feet to Corner #24, said Corner #24 being the corner common to said 35.69 acres, said property of T.R.Hackley and said property of Rodney W. McNeil and Norma M. McNeil; thence along the line common to said 35.69 acres and said McNeil property the following courses and distances: N. 81° 58' 11" E. 52.14 feet to Corner #25; thence N. 15° 04' 13" E. 845.49 feet to Comer #26; thence N. 27° 55' 30" W. 158.62 feet to Corner August 19, 1997 517 ORDINANCE 081997-16 GRANTING A SPECIAL USE PERMIT TO JUNIOR L. CONNER TO REPLACE AN EXISTING CHURCH AT 7424 COVE HOLLOW ROAD (TAX MAP N0.82.00-1-7), CATAWBA MAGISTE- RIAL DISTRICT WHEREAS, Junior L. Conner has filed a petition to replace an existing church located at 7424 Cove Hollow Road (Tax Map No. 82.00-1-7) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 5, 1997; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on July 22, 1997; the second reading and public hearing on this matter was held on August 19, 1997. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Junior L. Conner to replace an existing church located at 7424 Cove Hollow Road (Tax Map No. 82.00-1-7) in the Catawba Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: CITIZEN COMMENTS AND COMMUNICATIONS 1. Diane Bowles .Mountain Heights Drive spoke about the need for water in their neighborhood. She was informed that the water project was approved earlier in the meeting. IN RE: EXECUTIVE SESSION August 19, 1997 519 __ _ _ _ _ .. _ _ _ J At 9:45 p.m., Supervisor Johnson moved that the Executive Session was held from 9:35 p.m. until 9:45 p.m. and to adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 081997-17 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: ADJOURNMENT Chairman Johnson declared the meeting adjourned at 9:46 p.m. ,. A-101497-10.a ACTION NO. ITEM NUMBER ~ °~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: Confirmation of Committee Appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals), the Hanging Rock Battleground and Rail Preservation Foundation and the Industrial Development Authority. COUNTY ADMINISTRATOR'S COMMENTS: SI~MMARY OF INFORMATION: The following nominations were made at the September 23 ,1997 meeting, and should now be confirmed. Building Code Board of Adjustments and Appeals (Fire Code Board of Aauealsl Supervisor Eddy nominated David M. Shelton, Jr. (Electrical Engineer) to serve afour-year term as alternate. His term will expire September 23, 2001. Mr. Shelton will serve as an alternate on the Building Code Board of Adjustments and Appeals and on the Fire Code Board of Appeals. Hanging Rock Battleground and Rail Preservation Foundation Supervisor Eddy nominated Timothy Gubala to serve another three-year term which will expire October 25, 2000. Industrial Development AuthoritX Supervisor Minnix nominated Bill Branch to another four-year term which will expire September 27, 2001. v _1 STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed by the Board of Supervisors. Respectfully submitted, Mary H. Allen, CMC Clerk to the Board Approved by, Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. ~Tohnson to No Yes Abs Denied ( ) aAOrove Eddy ~ Received ( ) Harrison ~_ Referred ( ) Johnson ~_ To ( ) Minnix _~ Nickens ~ cc: File Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) Hanging Rock Battleground and Rail Preservation Foundation Industrial Development Authority .~ ~, A-101497-10.b ACTION NUMBER .~- 3 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: October 14, 1997 AGENDA ITEM: Acceptance of a Donation to the Roanoke County Police Department by Moose Lodge # 1121 COUNTY ADMINISTRATOR'S COMMENTS: ~rwr~~ BACKGROUND: Moose Lodge #1121 has requested the Board's approval to donate $2000.00 to the Roanoke County Police Department's DARE Unit. The funds if approved will be used to purchase DARE related educational supplies and support the 1998 DARE Camp. SUMMARY OF INFORMATION: The Police Department requests approval to accept this donation. FISCAL IMPACT: The donation will assist the police department in purchasing DARE related educational supplies and will support the 1998 DARE Camp. In the current budget, no funds have been allocated for these expenditures. STAFF RECOMMENDATION: The staff recommends acceptance of this donation. f ~ ,i ~3 Attachments: SUBMITTED BY: ~_-~~ -~%'~~ ames R. Lav~rider .Chief of Police Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) APPROVED: Elmer C. Hodge, Jr. County Administrator ACTION Motion by: Bob L. Johnson to approve VOTE No Yes Abs Eddy ~_ Harrison ~- Johnson ~_ Minnix ~_ Nickens ~ cc: File James R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance A-101497-10.c ACTION # ITEM NUMBER -~ MEETING DATE: October 14, 1997 AGENDA ITEM: Appropriation of $1,500 to the School Operating Fund COUNTY ADMINISTRATOR' S COMMENTS : ~a.,~r~r~~'C BACKGROUND: The Roanoke County School Board has received a $1,500 grant from the Virginia Department of Education for the purchase of equipment to assist students with disabilities to access technology in classrooms and media centers. A similar grant was received and appropriated last year. SUMMARY OF INFORMATION: Funds will be expended to purchase augmentative communication devices which will allow disabled students to access computers. FISCAL IMPACT: None. No local matching required. STAFF RECOMMENDATION: Staff recommends appropriation of the grant for $1,500 to the School Operating Fund to be expended as stated. Dr. Carol Whitaker Director of Special Education and Pupil Personnel Services Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) Elmer C. odg County Administrator ACTION Motion by: BQb L. Johnson? to ~brove VOTE No Yes Abs Eddy ~_ Harrison _~ Johnson x Minnix ,~_ Nickens _~ cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Dr. Carol Whitaker, Director of Special Education Services Brenda Chastain, Clerk, School Board & Pupil Personnel AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION 101497-12 AMENDING CHAPTER V, "GRIEVANCE PROCEDURE", OF THE ROANOKE COUNTY EMPLOYEE HANDBOOK, BY ALTERING THE COMPOSITION OF THE GRIEVANCE PANEL BY THE ADDITION OF TWO ADDITIONAL ALTERNATE MEMBERS TO SAID PANEL WHEREAS, Section 15.1-7.1 of the Code of Virginia requires that the governing body of every county, city and town which has more than fifteen employees shall have a grievance procedure for its employees that affords an immediate and fair method for the resolution of disputes which may arise between the public employer and its employees; and, WHEREAS, the Board of Supervisors of Roanoke County has adopted such a grievance procedure, which is incorporated in the Roanoke County Employee Handbook; and, WHEREAS, the Board desires to alter the composition of the grievance panel by the addition of two additional alternate members to said panel. IT IS HEREBY RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: 1. That Section H.5 of Chapter V, "Grievance Procedure" of the Roanoke County Employee Handbook is amended to read as follows: Step IV--Panel Hearing If the Step III written response does not resolve the grievance, the grievant may request a panel hearing. The request for the Step IV panel hearing shall be submitted in writing to the County Administrator on the Panel Hearing form (Form C) within ten calendar days from receiving the Step III decision. The County Administrator shall immediately submit a copy of the panel hearing request to the Director of Human Resources. The County Administrator or the Administrator's designee shall arrange a hearing and forward copies of the grievance to the panel members. The panel is appointed by the Board of Supervisors and consists of three regular members and #~roe >' alternate members. All are appointed for three-year terms. The panel selects a chairperson at the beginning of each grievance panel hearing. To insure impartiality, the following persons will be disqualified and will not serve on the panel: ° individuals who are directly involved with the grievance or with the circumstances that caused the grievance ° an attorney who is directly involved with the grievance, or a partner, associate, employee or co-employee of such an attorney ° a spouse, parent, child, descendants of a child, sibling, niece, nephew or first cousin of any participant in the grievance ° a parent, child, descendants of a child, sibling, niece, nephew or first cousin of the spouse of any participant in the grievance. An alternate panel member shall serve for any member disqualified from the grievance hearing. The panel shall hear the appeal within ten calendar days from receiving the case or as soon as a panel can reasonably be assembled. 2. That this Resolution shall become effective upon the date of its adoption. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: .~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Joseph Sgroi, Director, Human Resources Grievance Panel File 2 s ACTION NO. ITEM NUMBER ~ '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: Resolution Amending Chapter V, Grievance Procedure, Roanoke County Employee Handbook COUNTY ADMINISTRATOR'S COMMENTS: -~~~ ~ a~!~ BACKGROUND: The state code requires local governments to have a grievance procedure for its employees for resolution of disputes. The Grievance Process as outlined by the Roanoke County Employee Handbook provides "due process" for employee complaints. The grievance process is a progressive system and the individual filing a grievance may, in the final step, ask for a panel hearing. The panel members are appointed by the Board of Supervisors. SUMMARY OF INFORMATION: Because our work force is becoming more diverse, it is important that this is reflected in the panel membership. Currently, there are three white male members, two white male alternates and no minorities or females. Staff would like to add two additional at large alternate members to better reflect the cultural diversity in the Roanoke Valley. STAFF RECOMMENDATION: At this time, staff would recommend that the Board adopt the attached resolution that expands the alternate list with two more at large members and diversifies panel membership (females and minorities). Respectfully Submitted: Appro ed by:~ n /"~ Joseph Sgroi, Director Elmer C. Hodge Human Resources County Administrator --------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved () Motion by: Eddy _ _ _ Denied () Johnson _ _ _ Received () Harrison _ _ _ Referred () Minnix _ _ _ To () Nickens _ _ _ ~'° ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION AMENDING CHAPTER V, "GRIEVANCE PROCEDURE", OF THE ROANOKE COUNTY EMPLOYEE HANDBOOK, BY ALTERING THE COMPOSITION OF THE GRIEVANCE PANEL BY THE ADDITION OF TWO ADDITIONAL ALTERNATE MEMBERS TO SAID PANEL WHEREAS, Section 15.1-7.1 of the Code of Virginia requires that the governing body of every county, city and town which has more than fifteen employees shall have a grievance procedure for its employees that affords an immediate and fair method for the resolution of disputes which may arise between the public employer and its employees; and, WHEREAS, the Board of Supervisors of Roanoke County has adopted such a grievance procedure, which is incorporated in the Roanoke County Employee Handbook; and, WHEREAS, the Board desires to alter the composition of the grievance panel by the addition of two additional alternate members to said panel. IT IS HEREBY RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: 1. That Section H.5 of Chapter V, "Grievance Procedure" of the Roanoke County Employee Handbook is amended to read as follows: Step IV--Panel Hearincr If the Step III written response does not resolve the grievance, the grievant may request a panel hearing. The request for the Step IV panel hearing shall be submitted in writing to the County Administrator on the Panel Hearing form (Form C) within ten calendar days from receiving the Step III decision. The County Administrator shall immediately submit a copy of the panel hearing request to the G:\ATTORNEY\PMM\GRPANALT.RES 1 . . ..J. Director of Human Resources. The County Administrator or the Administrator's designee shall arrange a hearing and forward copies of the grievance to the panel members. The panel is appointed by the Board of Supervisors and consists of three regular members and ~e four alternate members. All are appointed for three-year terms. The panel selects a chairperson at the beginning of each grievance panel hearing. To insure impartiality, the following persons will be disqualified and will not serve on the panel: ° individuals who are directly involved with the grievance or with the circumstances that caused the grievance ° an attorney who is directly involved with the grievance, or a partner, associate, employee or co-employee of such an attorney ° a spouse, parent, child, descendants of a chiles, sibling, niece, nephew or first cousin of any participant in the grievance ° a parent, child, descendants of a child, sibling, niece, nephew or first cousin of the spouse of any participant in the grievance. An alternate panel member shall serve for any member disqualified from the grievance hearing. The panel shall hear the appeal within ten calendar days from receiving the case or as soon as a panel can reasonably be assembled. 2. That this Resolution shall become effective upon the date of its adoption. G:\ATTORNEY\PMM\GRPANALT.REs 2 A-101497-10.d ACTION NO. ITEM NUMBER -~ ~°" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: Designation of a Voting Representative at the Virginia Association of Counties (VACo) Annual Meeting COIINTY ADMINISTRATOR'S COMMENTS: The Virginia Association of Counties has scheduled their annual conference for November 9 - 11, 1997 at the Homestead. They have requested that each county designate a representative of its Board of Supervisors to cast its votes at the Annual Business Meeting on Tuesday, November 11. The voting credentials form must be submitted to VACo by November 1, 1997. The County Administrator and County Attorney plan to attend, but Mr. Hodge will be leaving before the Annual Business Meeting. The VACo constitution allows that if a member of the board of supervisors cannot be present for this meeting, a county may designate a non-elected official from the County to cast a proxy vote for your county (see attached). It is recommended that the E Attorney Paul Mahoney to cast Meeting on Tuesday, November Submitted by: ~a~ ~! Mary H. Allen Clerk to the Board Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) toard of Supervisors designate County its votes at the VACo Annual Business 11. Approved by: ~~ Elmer C. Hodge County Administrator ACTION Motion by: Bob L. Johnson to approve VOTE No Yes Abs Eddy ,~ Harrison ~._ Johnson x Minnix ~_ Nickens ~_ cc: File James D. Campbell, Executive Director, VACO VACo 1997 Annual Voting Credentials Voting Delegate: (Supervisor) Nam Title Locality Alternate Delegate: (Supervisor) Name Title Locality Certified by: (Clerk of the Board) Name Title Locality Meeting Form `~ ~..+G+ --------------------------------------------------------------------------------- VACo 1997 Annual Meeting Proxy Statement Rc:anoke __ County authorizes .the following person to cast its vote at the 1997 Annual Meeting of the Virginia Association of Counties on November 11, 1997. Raul M. Mahoney, County Att~~~.~lected official of this county. -OR- a supervisor from County. This authorization is: xx Uninstructed. The proxy may use his/~~tx discretion to cast Roanoke County's votes on any issue to come before the annual meeting. Instructed. The proxy is limited in how he/she may cast County's votes. The issues on which he/she may cast those votes and how he/she should vote are: (List issues and instructions on the back of this form) Certified by: Name Mary H Allen Title Clerk to the Board Locality Roanoke Count f =f i 7" ' / President John D. Jenkins Prince William County President-Elect Charles W. Curry Augusta County First Vice President Wanda C. Wingo Botetourt County Second Vice President Ferris M. Belman, Sr. Stafford County Secretary-Treasurer Raymond F. Alsop King and Queen County Immediate Past President Katherine K. Hanley Fairfax County Executive Director James D. Campbell, CAE General Counsel C. Flippo Hicks 1001 East Broad Street Suite LL 20 Richmond, Virginia 23219-1928 (804) 788-6652 FAX (804) 788-0083 VIRGINIA ASSOCIATION OF COUNTIES ;, f_ r% ~~ ~o r CONNEC"PING COUNTY GOVERNMENTS SINCE 1934 E-mail: VACo95C~aol.com TO: Chairs, County Board of Supervisors County Chief Administrative Officers FROM: James D. Campbell, Executive Directo RE: Voting Credentials for the Annual Business Meeting DATE: September 23, 1997 The 1997 Annual Business Meeting of the Virginia Association of Counties will be held on Tuesday, November 11, from 10:30 a.m. to Noon at The Homestead in Bath County. Article VI of the VACo Constitution states that each county shall designate a representative of its board of supervisors to cast its vote(s) at the Annual Business Meeting. However, if a member of the board of supervisors cannot be present for this meeting, the Association's Constitution does allow a county to designate anon-elected official from your county or a member of a board of supervisors from another county to cast a proxy vote(s) for your county. For your county to be certified to vote at the Annual Business Meeting, your annual dues must be paid in full and either a completed Voting Credentials Form or a Proxy Statement (attached) must be submitted to VACo by November 1, 1997. Alternatively, this information may be submitted to the Credentials Committee at its meeting on Monday, November 10, at 4:30 p.m. in the Virginia Room or to the conference registration desk before this meeting. NOMINATING COMMITTEE The Nominating Committee will meet at 4:30 p.m. in the Allegheny Room on Monday, November 10th during VACo's Annual Conference at the Homestead. The committee is charged to nominate a candidate for President-Elect. First Vice President, Second Vice President, and Secretary-Treasurer to be elected at the Annual Business Meeting. Please send your expressions of interest and nominations to the Committee or to VACo's Executive Director. REGIONAL DIRECTORS Pursuant to VACo's By-Laws, "regional directors shall be selected at the Annual Meeting by the member counties located within the region which the director will represent." Regional caucuses will be scheduled during the Annual Meeting to select directors. Incumbent regional directors should chair the caucuses. Reports should be given to VACo's Executive Director by 6:00 p.m. on Monday, November 10th. The attached list shows the regional directors that must be selected. JDC:rj Attachments cc: VACo Board of Directors Nominations Committee r f .~° 1'O: Chairs, County Board of Supervisors County Chief Administrative Officers FROM: James D. Campbell, Executive Directo RE: Voting Credentials for the Annual Business Meeting DATE: September 23, 1997 The 1997 Annual Business Meeting of the Virginia Association of Counties will be held on Tuesday, November 11, from 10:30 a.m. to Noon at The Homestead in Bath County. Article VI of the VACo Constitution states that each county shall designate a representative of its board of supervisors to cast its vote(s) at the Annual Business Meeting. However, if a member of the board of supervisors cannot be present for this meeting, the Association's Constitution does allow a county to designate anon-elected official from your county or a member of a board of supervisors from another county to cast a proxy vote(s) for your county. For your county to be certified to vote at the Annual Business Meeting, your annual dues must be paid in full and either a completed Voting Credentials Form or a Proxy Statement (attached) must be submitted to VACo by November 1, 1997. Alternatively, this information may be submitted to the Credentials Committee at its meeting on Monday, November 10, at 4:30 p.m. in the Virginia Room or to the conference registration desk before this meeting. NOMINATING COMMITTEE The Nominating Committee will meet at 4:30 p.m. in the Allegheny Room on Monday, November 10th during VACo's Annual Conference at the Homestead. The committee is charged to nominate a candidate for President-Elect, First Vice President, Second Vice President, and Secretary-Treasurer to be elected at the Annual Business Meeting. Please send your expressions of interest and nominations to the Committee or to VACo's Executive Director. REGIONAL DIRECTORS Pursuant to VACo's By-Laws, "regional directors shall be selected at the Annual Meeting by the member counties located within the region which the director will represent." Regional caucuses will be scheduled during the Annual Meeting to select directors. Incumbent regional directors should chair the caucuses. Reports should be given to VACo's Executive Director by 6:00 p.m. on Monday, November 10th. The attached list shows the regional directors that must be selected. JDC:rj Attachments cc: VACo Board of Directors Nominations Committee j Regional Directors to be selected in 1997 We need a director from Term to Expire Incumbent Region 1 1999 Black Region 3 1999 Ward Region 3 1999 Warren Region 5 1999 Kyger Region 7 1999 Rokus Region 8 1999 Caddigan Region 8 1999 Barg Region 8 1999 Hyland Region 8 1999 Gross Region 10 1998 Davidson Region 10 1999 Dalton Region 12 1999 Hensley ,.~._ 4~ ~. NOMINATING COMMITTEE 1997 -.. ~ c! REGION MEMBER COUNTY TITLE 1 Julia E. Major Accomack Supervisor 2 Malcolm T. Cofer Isle of Wight Supervisor 3 Margaret Harris-Manning Powhatan Supervisor 4 James W. Pleasants Louisa Supervisor 5'"' Don "Robin" Sullenberger III Highland Supervisor 6 Joanne G. Burkholder Greene Supervisor 7 Robert W. Farmer Caroline Supervisor 8 Paul F. Ferguson Arlington Supervisor 9 Zane M. Jones Craig Supervisor 1 0 J. Michael Davidson Campbell Supervisor 1 1 Wilma S. Sayers Tazewell Supervisor 1 2 Kenneth D: Hensley Scott Supervisor James Campbell - VACo Staff * DENOTES CHAIRMAN Ms Joanne G Burkholder Chairman Greene County Route 2 Box 64 Ruckersville VA 22968 804 971-7400 Mr. James D. Campbell Executive Director VACo 1001 E Broad St SU LL20 Richmond, VA 23219-1928 804!788-6652 Mr. Malcolm T Cofer Supervisor Isle of Wight County P O Box 658 Smithfield VA 23430 757 357-2619 w-357-7453 Mr. J. Michael Davidson Supervisor Campbell County P. 0. Box 160 Brookneal, VA 24528 804 376-3510 Mr. Robert W Farmer Chairman Caroline County P. O. Box 541 Bowling Green, VA 22427 804 633-6094 Nominations Committee- 9/25/97 Mr. Paul F. Ferguson Supervisor Arlington County 4111 36th St. #5 Arlington VA 22206-1805 703 358-3130 Mr. J. W. Pleasants Vice Chairman Louisa County 38 Poplar Ave Mineral VA 23 1 1 7-9463 540 894-4641 Ms. Margaret Harris-Manning Supervisor Powhatan County 4662 Bell Rd. Powhatan VA 23139-4701 804 598-3478-H Mr. Kenneth D. Hensley Chairman Scott County Rt. 3 Box 483 Gate City VA 24251 540 Mr. Zane M. Jones Chairman Craig County Rt. 1, Box 1463 New Castle, VA 24127 540 864-6329 Ms. Julia E. Major Supervisor Accomack County RFD 1 Box 220-6 Painter VA 23420 757 787-7170 Ms. Wilma S. Sayers Supervisor Tazewell County PO Box 156 Raven VA 24639 540 964-4466 Mr. Don "Robin" Sullenberger III Vice Chairman Highland County HC 4 Box 103 Monterey VA 24465 540 468-2421 Z O V W W Z z ~ O (~ U LL- Z O U O Q ~'~JO Y tt/ : ' S~y ~aA ~ J~~Y W q Qv s Z ~ N a ~ ua '~ ~ ~ y e~Y g c~~a E s f Q ~' ~ ~ ~ e ~ U m ' ~v ` ~ {~ ~ a ~„e] ~ a ~ 3 - ~ f"' J ~~ ~ ~ ~ .] ~ ~ ~g ~Y ~~ ~ $ S k ~ ~ ~~ a ~ ~CO g~ ~~ ~ ~ ~ ~ ~~ ~~ ~ ~~ •~~ ~ ~~ ~ ~ ~ ~ ~ ~ $ •o ~~ ~ B E ~ d ~ ~ 6 s. ~' ~ ~ ~ P € 5 g •s ~ ~. g ~ •~ ~ ~• ~ e ~ s E cD ~' • ~ . ~ ~ ~ • ~' ~ 3 e ~+ ~ N z a i ~ .~ a ~ ~ ~ ~ ~ ~gY1 •~ ~ ~ •~ ~ % ~ ~ ~ U ~ S @ s •S ~, ~ ~ ~ ~ ~ O ~ 3 ~ ~ c E 6 Z i fi '3 `• @ : ~ ~ ~ Y ~'~ ~~ O q ~ .~ ~• S ~ •~ =3~ ~ Mp ~ E. ~ Q.A ~ C c 2 ~ 3 I~ qpy L ~ _~ C ~~ ~ ~'-~ " ~ [ T T (~ T T T N I` T N T T ~ ~ ~~ ~~ ~ =~ C 0 'p) TNC'7~1n(Dt~00~Or~ a> ~~ ~.6 ~• ~~ ~. ~ G~2 W a ~{ W N ~' ~ ~ a w ~ z r z Y W F- U ~ i Z ~~ Y 5 Counties listed by Vaco Regions Region 1 Region 4 Region 8 1 board member 1 board member 7 board members Accomack County Albemarle County Arlington County Essex County Appomattox County Fairfax County Gloucester County Buckingham County Prince William County James City County Charlotte County King and Queen County Cumberland County Region 9 King William County Fluvanna County 1 board member Lancaster County Louisa County Bedford County Mathews County Lunenburg County Botetourt County Middlesex County Prince Edward County Craig County Northampton County Giles County Northumberland County Region 5 Roanoke County Richmond County 1 board member Westmoreland County Alleghany County Region 10 York County Amherst County 2 board members Augusta County Campbell County Region 2 Bath County Floyd County 1 board member Highland County Franklin County Amelia County Nelson County Halifax County Brunswick County Rockbridge County Henry County Dinwiddie County Rockingham County Montgomery County Greensville County Patrick County Isle of Wight County Region 6 Pittsylvania County Mecklenburg County 1 board member Pulaski County Nottoway County Clarke County Prince George County Frederick County Re ion 11 g• Southampton County Greene Coun ~' 1 board member Su Coun ~' ~' Madison County Bland County Sussex County Orange County Buchanan County Page County Carroll County Region 3 Shenandoah County Grayson County 3 board members Warren County Smyth County Charles City County Tazewell County Cheste~eld County Region 7 Wythe County Goochland County 2 board members Hanover County Caroline County Region 12 Henrico County Culpeper County 1 board member New Kent County Fauquier County Dickenson County Powhatan County King George County Lee County Loudoun County Russell County Rappahannock County Scott County Spotsylvania County Washington County Stafford County Wise County .,,~ "` r~ A-101497-10 . e ACTION NO. ITEM NO. ~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 14, 1997 AGENDA ITEM: Donation of an additional two-foot (2') water line easement from Everette N. and Dana M. Hartwell (Red Lane Extension), to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: ~ // a~ A~1 SUMMARY OF INFORMATION: By deed of easement dated August 1, 1996, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1526, page 1408, Everette N. and Dana M. Hartwell, husband and wife, granted a 10' water line easement to the Board of Supervisors across Lot 5, Section 7, 2nd Division of B & O Land Company, (Tax Map No. 35.04-3-48), located on Red Lane Extension in the Catawba Magisterial District of the County of Roanoke. Staff has determined that an additional two-foot (2') width in easement is required for a total of twelve feet (12') in width for this waterline easement. This consent agenda item involves acceptance of an additional 2' water line easement granted to the Board of Supervisors from Mr. and Ms. Hartwell, said easement being shown on a plat prepared by the Roanoke County Engineering Department dated April 9, 1996, revised August 20, 1997, a copy of which is attached hereto. The location and dimensions of this property have been reviewed and approved by the County's utility department staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. r^) ._ f Respectfully submitted, ,, ~ / ~. ~ Vickie L. Huffman ~'~' ~ Assistant County Attorney Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: Bob L. Johnson to ~gprove VOTE No Yes Abs Eddy x Harrison ~- Johnson x Minnix x Nickens ~? _ cc: File Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility 2 1 r-r METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. ~ f~ TAXMAP N0. 35.04-3-37 100.00 ' N 34'1 '00" W I EXISTING 10 FT WATERLINE EASEMENT ~.. ~.: I PROPERTY OF o N HARTWELL, EVERETTE N. ' ~ :Z ui ~ ~ TAXMAP N0. 35.04-3-48 ~':': :~~ 0 0 DB. 1368 PG. 969 . 0 o LOT 5 . ~:':~~ 'r z rv . \ . I . Q ~ ~Tt ~. Q NEW 2 FT ~ WATERLIN EASEMENT I 100! 00' N 34'49'50" W ~ TAXMAP N0. 35.04-3-50 ° LOT 6 N RED LANE EXTENSION TAX MAP N0. 35.04_3-48 ____ SCALE:_ ~ n _30' PLAT SHOWING NEW 2 FT WATERLINE EASEMENT BEING CONVEYED TO ROANOKE COUNTY BY EVERETTE N. HARTWELL REVISED: 08-20-97 PREPARED BY.• ROANOKE COUNTY ENGINEERING DEPARTMENT DATE: 04= 09_96 G:\CAD\PLATS\3504 /v _ l GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Beginning Balance at July 1, 1997 (unaudited) $10,083,177.00 _ 10.16% Aug 19, 1997 First installment payment on West County Business Park (1,000,000.00) Sept 23, 1997 Revenue Sharing Payment to Botetourt County through June 30, 1997 (158,280.86) Balance at October 14, 1997 $8,924,896.14 8.99% Changes below this line are for information and planning purposes only. Balance from above $8,924,896.14 West County Business Park -balance (2,000,000.00) Reserve for R.R. Donnelly -Phase II (730,700.00) Reserve for Valley Gateway sewer extension (150,000.00) $6,044,196.14 6.09% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1997-98 General Fund Revenues $99,264,769.00 6.25% of General Fund Revenues $6,204,048.06 Respectfully Submitted, Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Gen97. WK4 N-~ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at7uly 1, 1997 (unaudited) $1,113,043.00 Balance at October 14, 1997 $1,113,043.00 This balance has been unofficially designated to pay for the debt on Phase I of the School Capital ote: $100,000 of these funds have been temporarily advanced to the Mayflower Hills Park project. Respectfully Submitted, Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap97.WK4 N-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1997-98 Original Budget $143,000.00 Balance at October 14, 1997 $143,000.00 Respectfully Submitted, ~~ ~ ~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Board97. WK4 ~ , ~ O ~ ~ O r+ A p ~ ~ ~ ~ ~ 4 a Q y ~Oq fY . V C~ i~.i ~ C~ c C~ '~ a a~ .w ~+ y O r-+ a a~ E e~ r rl M 00 O "O b a w b 0 .~ a~ a a O N O ~, 0 F=r ~ ~ A O C ++ y C~ ~ ~a 7a ~ d bA it a~ 0 C 0 4. O .~i "~ O U ~b ~ /. O a b~A ^O Qa b c W a> ~~„ M r O O a w O v~ 7. 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Q ~ v a~ ~ u R ~a d ~ d u d ~ ~ ~ s + ~. A p .ti ~ ~ ~ w ~ u ~y a ~ ~ W W ~+ rA o~ C O . , . C~ .., i, CL y iO.i C a ~ r ~ R .~ ~ M y Y ~ ~ C ~ 00 ~ W . ~ O H v b ~+ b ~ ~ W ~ O ~ b s. ..'~' ~ e~C 3 ~~ q b O V d o ~ ~ ~ W ~ " ~ o W L C p O ~ o O ^C U ~ ~+ a~ a ~a W w c... 0 d v a~ '~ L"~ "~ ~I C O !'H Q ~ w 00 W ~_ Yr M Q~ a~+ N 00 ~ y O O b b b (~ N {N{.. N N N N a W W W N ~ it1 +.+ o ~ q v p; o W y ~ ~ 'rs. ~ ~ U w N-y Item No. / ~/ ~J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: October 14, 1997 AGENDA ITEM: Report of expenditures and commitments for public private partnerships from the Economic Development Capital Fund COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Board of Supervisors readopted the Public Private Partnership Policy on November 19, 1996. The County Administrator and Economic Development staff review requests for partnership funding under the terms of the readopted policy. Since July 1, 1997, one request (PD Lodging Associates) of over $50,000 has been approved by the Board and nine partnerships totaling $88,956.69 have been approved by the staff for training at such projects as Barnes & Noble at Tanglewood Mall, a sewer line extension for Optical Cable Corporation and utility connections for ITT-Galium Arsenide Technology Center at Valleypointe. A total of $559,801.18 has either been committed or expended under the policy and $134,427.08 is unappropriated at this time. Respectfully submitted: Approved: ~- ~.- Timothy W. Gubala, Director Elmer C. Hodge Department of Economic Development County Administrator ACTION No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred to Motion by: Eddy _ Johnson Harrison _ _ _ Minnix _ _ _ Nickens County of Roanoke Public Private Partnership As of September 30, 1997 N- ~ Description Category _ Total Remaining Budget Complete Incomplete Appropriations: Original Budget Rollover -prior year projects `~~~SC~~E Rollover -prior year unappropriated balance $~97~7 Additional Board Appropriation "~~` Total Available ''~~~'~~$ Projects: J.M. Kane, Tanglewood Affordable Efficiency Inn Winn-Dixie Project Acme Business Machines M & W Fire Appratus PD Lodging Associates Relax Optical Cable Liberty Property Trust Flex Space HCRI ITT ~€~Ot3i X 301 _ X ~30~Q0 X f5~~>~ X ~5'148(3Q X m:/finance/common/PTSH P98B. WK410/10/97 County of Roanoke Public Private Partnership '~ As of September 30, 1997 ~ ~ ~ Description Category Total Remaining Complete ~ Incomplete Other Miscellaneous Projects: Refunds: Land/Legal Fees related to Lowes Sign -Jack Smith Industrial Park Tourism/Special Events Archery ASA ED project support Valley Gateway Project Hanging Rock West County Business Park Maps - Glenmary Kessler Mill Satellite Office ~0l;~d0° X `` ` 'I7a X ~3~0 0 Q~0~$$ X Total Committed Unappropriated Balance m:/finance/common/PTSHP98B. WK410/10/97 ACTION N0. ITEM NUMBER r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ME ETING DATE: October 14, 1997 A. ~,~~TDA ITEM: Update an the CORTRAN Program ~,OUNTY ADMINIS~$,TOR'S COMMENTS: BACKGROUND:. Effective July 1, 1997, the CORTRAN program was modified to address the transportation needs of the elderly and/or physically challenged residents of Roanoke County. The changes were necessary due to the STAR service discontinuing their transporting of residents of the County of Roanoke since the County did not purchase service from Valley Metro and its related routes. On that date, the following changes were implemented: - Increased the hours of operation from Monday - Friday, 9:00 a.m. to 4:00 p.m. to the expanded schedule of 7:00 a.m. to 6:00 p.m. - Implemented a fare of $2.50 per one way trip. - Riders could call one day in advance for reservations where in the past, the reservations were generally needed one week in advance. - The County appropriated an additional $35,000 to the CORTRAN budget to try to cover the transportation needs required with the discontinuance of the STAR service into limited areas of the County. Generally, the transition has gone smoothly. Priar to the change in service, CORTRAN was providing an average of 18 one-way trips per day. Outlined below is a table showing the activity by month in the number of one-way trips and also the hours of service. Our contract for the current fiscal year is based upon 22 hours per day of service which allows maximum flexibility in scheduling and use of equipment resources to provide this service. ~V -ln Month July August ~„~ptember Total Monthly Average Daily Average One-Way Tr. 445 600 6~2 1, 687 562 26.36 ~. ours 345.00 443.75 51$..00 1, 306.75 435.60 20.42 To date, C~RTRAN has not turned down any riders, however, there have been a couple of negotiated times for pick up or return because all available vans were busy. As you can see from the monthly totals above, the ridership is growing. Some ridership patterns changed with the implementation of the fares, however, with the extended hours, others who previously rode STAR or used other transportation means now utilize this service. The comments received thus far include: - Consider longer hours of operation and weekend service for persons who could use this for transportation to/from work or for other programs. - Request by City residents to be transported to points in the County because STAR does not go into the County areas. - Request that we work with Valley Metro and other localities to extend Bus service to other points in the County (West County area, Peters Creek Road area, East 460 area). - Look at any transportation issues that may arise through Welfare Reform efforts. Based upon September ridership statistics, we may exhaust our budget for the CORTRAN program in May or June of 1.998. However, because the ridership statistics have not yet stabilized, staff is not in a position to project the final fiscal impact at this time. Staff will make periodic statistical reports to the Board of Supervisors to advise. of the progress of this program and will address any funding issues as they become evident. N-(o Respectfully submitted, Approved by, John M. Chamblis Jr Elmer C. Hodge Assistant Administrator County Administrator ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Eddy Received ( ) Harrison Referred ( ) Johnson To ( 1 Minnix Nickens U AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 RESOLUTION 101497-11 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Executive Session o~ AOANp,Y~ ti ~ ~ ~ ~ ~ °~ ~z C~~a~~~ ~~ ~~xY~ ~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 CLERK TO THE BOARD (703) 772-2005 FAX (703) 772-2193 October 16, 1997 Mr. Billy H. Branch 3604 Penn Forest Boulevard Roanoke, VA 24018 Dear Mr. Branch: BRENDA J. HOLTON DEPUTY CLERK The members of the Board of Supervisors wish to express their sincere appreciation for your previous service as a member of the Industrial Development Authority. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. am pleased to inform you that, at their meeting held on Tuesday, October 14, 1997, the Board of Supervisors voted unanimously to re-appoint you as a member of the Industrial Development Authority for another four year term. Your term began on September 26, 1997, and will expire on September 26, 2001. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors MHA/bjh Enclosures cc: Timothy W. Gubala, IDA, Secretary Steven A. McGraw, Clerk, Circuit Court ® Recyded Paper O~ ROANp,~~ z ~ ~ ov ~ a 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD C~.o~~~~ ~# ~~~xx~a~Q P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 October 16, 1997 Mr. Timothy W. Gubala, Director Economic Development Department Roanoke County P. O. Box 29800 Roanoke, VA 24018 Dear Tim: BRENDA J. HOLTON DEPUTY CLERK The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Hanging Rock Battlefield and Railway Preservation Foundation. am pleased to inform you that, at their meeting held on Tuesday, October 14, 1997, the Board of Supervisors voted unanimously to reappoint you as a member of the Hanging Rock Battlefield and Railway Preservation Foundation for another three year term. Your new term will begin on October 25, 1997, and expires on October 25, 2000. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ..mod . Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosure cc: J. David Robbins, President HRB&RPF Board of Directors Salem Historical Society 620 High Street, Salem, VA 242153 ®Recyaed Paper o~ POANp,~.~ ~ ,A z G) z o a 1838 MARY H. ALLEN, CMC CLERK TO 7HE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 October 16, 1997 The Honorable Lee B. Eddy, Chairman Roanoke Valley Greenway Commission P. O. Box 29800 Roanoke, VA 24018 Dear Chairman Eddy: BRENDA J. HOLTON DEPUTY CLERK Attached is a copy of Resolution 101497-9 authorizing execution of an agreement and donation by lease of office space in the Roanoke County Administration Center to the Roanoke Valley Greenway Commission. This resolution was unanimously adopted by the Board of Supervisors at their meeting on Tuesday, October 14, 1997. If you need further information, please do not hesitate to contact me. Sincerely, .. ..~• Mary H. Allen, CMC Clerk to the Board of Supervisors Attachment cc: Janet Scheid, Assistant Director, Planning & Zoning Paul M. Mahoney, County Attorney Elizabeth Belcher, Greenway Coordinator Mary R. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Forest Jones, Clerk, Salem City Council C~~~tx~#~ ~~ ~ ~~txt~.~~ ® R«.yaed Faper 0~ FtOANp,Y~ ~ '~ y G~ rasa P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 CLERK TO THE BOARD (703) 772-2005 FAX (703) 772-2193 October 15, 1997 Mr. David M. Shelton, Jr. 6800 Corntassel Lane Roanoke, VA 24018 Dear Mr. Shelton: BRENDA J. HOLTON DEPUTY CLERK am pleased to inform you that, at their meeting held on Tuesday, October 14, 1997, the Board of Supervisors voted unanimously to appoint you as an alternate member of the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) for a four year term. This term will begin as soon as you have taken the oath of office and will expire on September 23, 2001 State I~aw provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. We are also sending you a copy of the Conflict of Interest Act. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~a,u ~, mod. Q~.~ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Joel Baker, Building Commissioner Steven A. McGraw, Clerk, Circuit Court Richard Burch, Chief, Fire & Rescue Don Gillespie, Fire Marshal ® Recyded Paper O~ ROANp~.~ 1L ' A A 2 L7 o~ a, 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 October 15, 1997 Mr. James D. Campbell Executive Director Virginia Association of counties 1001 East Broad Street Richmond, VA 23219 Dear Mr. Campbell: BRENDA J. HOLTON DEPUTY CLERK Attached is the VACO 1997 Annual Meeting Voting Credentials Form designating Paul M. Mahoney, County Attorney, as Roanoke County's voting delegate. Mr. Mahoney has been selected since none of the Board members will be present for the business meeting on November 11, 1997. This designation was approved by the Board of Supervisors at their meeting on Tuesday, October 14, 1997. If you need further information, please do not hesitate to contact me. Sincerely, .mod . Cc,L.e,c~x...J Mary H. Allen, CMC Clerk to the Board of Supervisors bjh cc: Paul M. Mahoney, County Attorney ® Recyded Paper O~ AOANp~~ ti ~ a ,7 o a? 7838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 October 20, 9997 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Reverend Samuel W. Crews Coopers Cove Baptist Church 2002 Langdon Road, SW, #4 Roanoke, VA 24015 Dear Reverend Crews: On behalf of the Board of Supervisors, 1 would like to thank you for offering the invocation at our meeting on Tuesday, October 94, 1997. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. With ki dest regards, Bob L. Johnson, Chairman Roanoke County Board of Supervisors f 3Piwl 1~. - ~~ (~~~xx~t~ ~~ ~fZ~~tx~~~e C~ ~ ® R~ydea P~~ ~~ . ,~ a a s' ~~ ~~~ ~~~~ ~'"~tY . 4's -1 I - 7 1 `"`~~ ~~ ~~ Car ~~r~ ~ ~~z~~~ -~ 10~13~~1 i~ I,o`tz~43 ~~. r 8~~14~ the next agenda under the Industrial has indicated his interest in retiring things. First we need to have a g and thanking Mr. Vinyard for his ~ntribution to the community in the ~tion of the land to the county. If you tie ~ separate matter, put on our agenda ~elwhite for the Vinton Representative ~tion give me a call /o~ Memo To: From: Subject: Date: Dr. Harry Nickens ~' Tim Gubala, Director of Economic Development ~~ Appointment to Industrial Development Authority June 6, 1997 I have talked with Darnall Vinyard about consideration of his reappointment to the Industrial Development Authority. His term expires on September 26, 1997. Mr. Vinyard has stated emphatically on several occasions that, "He is 85 years old and does not want to be reappointed." I bring this to your attention because he is the only Authority member appointed from the Vinton Magisterial District. Mr. Vinyard has served faithfully and dutifully since the formation of the Authority in July 1971. I believe that he may be an original members appointed by the Board of Supervisors. Some recognition of his service would be appropriate. Please let me know if I can assist you in finding a replacement. c Elmer Hodge .- ,~ rr/~4~ Mr. Nickens would like you to add to the next agenda under the Industrial Development Authority. Mr. Vinyard has indicated his interest in retiring from that post and we need to do two things. First we need to have a Proclamation Resolution commending and thanking Mr. Vinyard for his years of service and his significant contribution to the community in the business arena as well as in the donation of the land to the county. If you tie this together he is a fine citizen. As a separate matter, put on our agenda that I'm nominating Stephen A. Musselwhite for the Vinton Representative on the IDA. If you need other information give me a call Stephen A. Musselwhite 549 Paragona Drive Vinton, VA 24179 Home: 345-5429 Office: 989-4531 Fax: 989-2782 Z olh~~ 9~uf ~ -~ r ~ ~~ ~ e a 1 ~ ~ _~ ....-.~--~ ~ ~. r ..~-'~'~ / ' '~ C y%' ~~ ~, rn~ m ~~~. Memo To: Dr. Harry Nickens ~-' From: Tim Gubala, Director of Economic Development (~ Subject: Appointment to Industrial Development Authority Date: June 6, 1997 I have talked with Darnall Vinyard about consideration of his reappointment to the Industrial Development Authority. His term expires on September 26, 1997. Mr. Vinyard has stated emphatically on several occasions that, "He is 85 years old and does not want to be reappointed." I bring this to your attention because he is the only Authority member appointed from the Vinton Magisterial District. Mr. Vinyard has served faithfully and dutifully since the formation of the Authority in July 1971. I believe that he may be an original members appointed by the Board of Supervisors. Some recognition of his service would be appropriate. Please let me know if I can assist you in finding a replacement. c Elmer Hodge 1 9 7 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNT, VIRGINIA, HELD AT THE COURTHOUSE THEREOF ON WEDNESDAY, AUGUST llt , AT 2:00 P.M. AN ORDINANCE TO CREATE THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE COUNTY OF ROANOKE, VIRGINIA PURSUANT TO THE INDUSTRIAL DEVE MENT AND REVENUE BOND ACT CONSTITUTING CHAPTER 33 OF TITLE 15.1 OF THE CODE OF VIRGINIA OF 1950, AS AMENDED. BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA: 1. There is hereby created a political subdivision of the Commonwealth of Virginia with such public and corporate powers as are set forth in the Ind- ustrial Development and Revenue Bond Act, consti- tuting Chapter 33 of Title 15.1 of the Code of Virginia of 1950 as amended. 2. The name of the political subdivision hereby created shall be the Industrial Development Auth- ority of Roanoke County, Virginia. 3. This ordinance shall be in full force and effect from and after its passage as provided by law, and shall be incorporated in the Roanoke County ~- 1~ Code. Upon motion of Supervisor Charles H. Osterhoudt seconded by Supervisor L. Earl Simms adopted by the following recorded vote: AYES: A. T. Auddleston, Charles H. Osterhoudt, L. Earl Simms & Lee B. Eddy. NAYS: None. ABSENT: Joseph C. Thomas A Copy - Teste: ~~'~4~1~~~~- Ei~izabeth W. STokes, Clerk Roanoke Co. Boazd of Supervi AT A REGULAR MEETING OF THE ROANUKE COUNTY BOARD OF SUPERVISORS HELD AT THE COURTHOUSE THEREOF ON TUESDAY, SEPTEMBER 26, 1972, AT 7:00 F. M. IN ~~ HIGHWAY SAFETY COMMISSION, APPOINTMENT TO INDUSTRIAL DEVELOPMENT AU`I'IiORITY, AFPOINTMENTS TO AND TERMS OF OFFICE On motion of Supervisor Richard C. Flora, seconded. by Supervisor C, Lawrence Dodson, and the following recorded vote, Mrs. Richard Peery was appointed to fill the unexpired four-year term (ending January 24, 1974) of Mrs. C. F. Manthey on the Highway Safety Commission, and the following appointments were made to and terms of office established for the Industrial Development Authority: George W. Preas, W. Darnall Vinyard, ort~year term Miller E. Petty, Kenneth W. Cassell, two year term George Del3aven, Thomas H. Beasley, Jr., three year term Mrs. W. R. Morgan, four year term AYES: C. Lawrence Dodson, Richard C. Flora R• E• Hilton, Jr., John G. Seibel, grid J. Thomas £ngleby, III. vAYS : None A Copy - Teste: lz~abeth 6~. Stokes, Clerk Roanoke County Board of Supervisors 9-29-72 copy to: t~~~~,v.~.~~.ees ,Highway Safety Commission / jf . f _ j INDUSTRIAL DEVELOPMENT AUTHORITY ROANOKE COUNTY ONE YEAR TERM 1. George R. Preas 4937 Huntirz~ Ijills Drive, S. W. Sealtest Dairy 2. U7. Darnall Vinyard 702 Clearview Drive Vinton, .Virginia T~~~O YEAR TERM 3. Miller E. Petty 35 E. ruin Street, Salem 6>434 Plantation Road 4. Kenneth W. Lassen 2692 Willowlawn, S. W. ~'HREE YEAR TERM 5. George DeHaven 378 ~oogler Drive, N.W. • 2009 Russell Ave., S. W. 774 1333 345 7757 n ~'~ s, •~ ~ ~, `` t Cave Spring 344 6353 Vinton 389 7170 366 2510 Hollins 774 6812 ~lindsor Hills 342 2006 345 8151 Windsor Hills ? << ~~ OUR YEAR TERM i~ ~Yw~ '~,J' ~ ~- i %! ~ _ r~ ~~~ r~~- r~ ~..t.--~-"' ~~ l ~ ~/ ~~~ ~;~ ,; c, ~ ~' ~' ~ ~^ MEMO TO: BOARD OF SUPERVISORS FROM JOHN N. LAMPROS DATE SEPTEMBER 8, 1972 I have informally advised the Board on earlier occasions that this Board must appoint Directors for the Industrial Development Authority for the County of Roanoke. Friendship Manor and Krueger Metal Products, Inc. are both desirous of utilizing the County~s Industrial Authority for financing of construction. Therefore, it is advisable that the Board, at its meeting on September 12, 1972, appoint seven (7) Directors to govern this Industrial Authority. I have enclosed for your observation a copy of the pertinent Virginia Code Section dealing with the appointment of Directors and their terms of office. NO TERMS OF OFFICE SET _____ Petty, Hollins of Kenneth W. Lussen ~ ~~~'" 2692 Willowlawn, S. W. 774 6812, Windsor_Hills De Haven ,.__. 3 ~~ ~~~.~ Windsor Hills Alfred N. Cooke, Little Tree Nursery Vinton rfd 1 343 4]55 W. D. Vineyard, 702 Clearvew Drive, Vinton... r y~-~-~.~ George R. Preas 4937 Hunting Hills Dr.,'S. W. 774 1333%~"C ve Spring Sealtest Dairy 345 7757 .~ ection connnes u,c u,- ~[ au[h~rity in the exer- ers conferred upon it to g~,,hich are "for the Uenefit ;;;b;tants of the Cummont~~calth, increase of their commerce, and uui,c„dnnit( ,~ uu- BnlnUrlty auutonua to act. Industrial Dev. Antl[ority v. Suthcrs, 2us Va. 51, l55 S.l..2d 32G (1!+G7), com- mented on in a U. Rtch. 1„ 'Rev. 2]? ( I!Ili9). 15.1-1376. Creation of industrial development authorities.--(a) ~ governing body of any municipality in this Communwe<tlth is hereby au- horized to create by ordinance a political subdivision of the Commonwealth, sith such public and corporate powers as are set forth in this chapter. (b) The name of the authority shall be thr Industrial Developnu•nt Au- i,crity of .............. (the blank spaces to be lilted in with the name of the municipality which created the ,tnthorit}', including the prdl,er designation thereof s a county, city or town.) (1966, c. 651. ) § 15.1-1377. Directors; qualifications; terms; vacancies; expanses; (uorum; records.-The authority shall be governed by a board of directors tl which ail powers of the authority shall be vested and which board ~ha11 be umpased of wren <lire~tors, appointed by the governing body of the nnn+ici- ,alit}~. The seven directors shall Le appointed initially for terms of one, tiro, hree and four }•cars; two heirs a1~Ltinted _fnr one•~•ear terms; two _1x~inD ap-._ ____-_ _. pointed for tto__~ear_ terr?}s; tuo__heing_ahpointec3 for three year tcnns and ne being, a1~ ~ointcd fora four }ear term; ~nhsellncnt nppointnlents si,all be far erms of four years, except appointments tc fill vacancies which shall he for he unexpired terms. Each director shall, before entering npnn his duties take nd subscribe the oath prescribed by ~ ~9-1 of the Code of Virginia. INTO director hall be an officer or employee of the nnnricipality. "1-hc directors shall elect rom their membership a chairntrur, a wire-chairman, and from their mcmber- hip or not, as they desire, a secretary and a treasurer, or a secretary-treasurer. 'he directors shall receive no salary btrt shall he reinlltursed for necessary raveling and other expense, incurred in the performance of their duties. 1"our lembcrs of the Loard of c irertors shall crnlstitnte a quorum of the board for he purposes of conducting its business and exercising its powers and for all they purposes, except that no facilities owned by the authority shall be leased r disposed of in any manner without a majority vote of the members of the oard of directors. No vacancy in tse metrlhership of the hoard sha}I impair the • ' * of a gtt~rum to exercise 21j th+~ prnvers and perform all the duties of the 3. The board sha]1 keep detailed minutes of its proceedings, which shall be pen to public inspection at cell times. Tt shall keep suitable records of all its nancial transactions and shall arrange to have the same audited annually. 'opies of each such audit shall he furnished to the governing body of the tzlunici- ~ality and shall be open to public inspection. (1966, c. 651.) 25.1-1378. Powers of authority.--The authority shall have the fol- w;m~ powers together with all powers incidental thereto or necessary for the ~erfonnance of those hereinafter stated : (a) to sue and be sued and to pro;ce- ute and defend, at ]aw or in equity, in any court having jurisdiction of the sub- ect matter and of the parties ; (b) to adopt and use a corporate sea] and to alter Ile •same at pleasure ; (c) to contract and be contracted with ; (d) to acquire, vhether by purchase, exchange, gift, lease or otherwise, and to improve, main- ain, equip and furnish one or more authority facilities including all real and personal properties which the board of directors of tine authority may deem .[303) October 1, 1997 Anne Marie, We're attaching information pertaining to Mr. Darnall Vinyard who recently resigned from the Industrial Development Authority. If you would like, we would be glad to work with you on preparing a resolution for the 10/14 Board meeting. Just let us know. Thanks. ,~1 ~'` AT A REGIILAR MEETING OF. THE BOARD OF SIIPERVISORB OF ROAD COIINTY, VIRGINIA, HELD AT THE ROANORE COIINTY ADMINISTRATION ON TIIESDAY, JANIIARY 14, 1992 i RESOLIITION 11492-ii.i OF APPRECIATION TO W. DARNALL VINYARD AND CLAIBORNE VINYARD FOR DONATION OF LAND WHEREAS, W. Darnall and. Claiborne Vinyard recently donated 45 acres of land to Roanoke County for use as a park; and ~= WHEREAS, this is the second time that Mr. and Mrs. Vinyard have given park land to Roanoke County and this acreage will be added to the original gift, which is known as Vinyard Park; and WHEREAS, Vinyard Park will be used by generations of Vinton and East County residents for pursuing outdoor activities, and will provide countless hours of pleasure and healthy entertainment for the citizens of Roanoke County. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors, on its own behalf and on behalf of all the citizens of Roanoke County, does hereby extend sincere appreciation and gratitude to W. DARNALL VINYARD AND CLAIBORNE VINYARD; and FIIRTHER, commends them on their concern for the beauty of Roanoke County and the health and well-being of its citizens. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, Kohinke, Minnix, Nickens, Eddy, NAYS: None A COPY TESTE: Mary H. Allen, Clerk Roanoke County Board of Supervisors cc: File Steve Carpenter, Director, Parks & Recreation ~ -- ~ ~- 9' ~' ~~.. ~:~ ~ ~ ply d ~ N.C L+~~y _ Caw G 4T~_'+ C h O ~w ~gw 'a.~,V1 £~ - a - ti ~ '' --~;. c ~` ' °` ~," ~ < ~ ~ ~ f '> ~~ .~ :~ CC ~~: ~ CC .7 +0+ `lC 'V . 'U tC:~'-~~~.. ~•4i U r7 ` w ~ t-. -',~ .•U C ~ ••.:~• cti .x ` ` C o .N •3 - - . ~ C N ._. C .. ~--i U C ~ ~ d. ~; a~ . 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O, ~, m AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 23, 1997 ORDINANCE RELEASING RIGHT OF RE-ENTRY AND CERTAIN RESTRICTIONS ON THE USE OF CERTAIN REAL ESTATE PREVIOUSLY CONVEYED TO TOTAL ACTION AGAINST POVERTY (PINKARD COURT SCHOOL PROPERTY), AND AUTHORIZING THE COUNTY ADMINISTRATOR TO EXECUTE DOCUMENTS WHEREAS, by Ordinance Number 121493-6 the Board of Supervisors of Roanoke County approved and authorized the conveyance of 4.5 acres of real estate, previously known as Pinkard Court School, to Total Action Against Poverty ("TAP"); and, WHEREAS, by deed of gift dated May 18, 1994, and recorded in Deed Book 1446, at page 442, the County conveyed said real estate to TAP with certain restrictions on the use of said real estate, namely: that the use, occupancy, maintenance and/or development of this property shall be solely and exclusively in a manner consistent with TAP's mission and purpose, shall be community-service oriented, shall be in compliance with the Roanoke County Zoning Ordinance, and that no subsequent conveyance of this real estate to any person, organization or entity whose mission or purpose is not ,LCx~ C of TAP shall be valid without the express written S ~? S S ~ O ~ ~ and, WHEREAS, s~ to TAP and to ht to terminate the estate granted :he property if TAP violated the conditions and restrictions in saia geed; and, WHEREAS, TAP has executed an option agreement for the conveyance of this property with Interstate Development, L.L.C., and this option G:\ATTORNEY\PMM\TAPRELEA.ORD agreement may be assigned to Lowe's Companies, Inc. for the purpose of constructing a retail, commercial establishment; and, WHEREAS, TAP has requested that the County release this right of re- entry and said conditions and restrictions, and give its express written approval of said conveyance so that said property can be sold to Lowe's Companies, Inc. unencumbered; and, WHEREAS, the Board requires assurances that the proceeds from this proposed sale be used by TAP to support and promote affordable housing in Roanoke County; and, WHEREAS, the first reading of this ordinance was held on September 23, 1997, and the second reading was held on October 14, 1997. BE IT ORDAINED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County hereby releases its right of re-entry for any violation of the conditions or restrictions as provided in the deed from the County to TAP found in Deed Book 1446, at page 442, among the land records of the Clerk of the Circuit Court for the County of Roanoke. 2. That the County hereby releases the conditions and restrictions found in the aforesaid deed. Further the County authorizes the execution of a document giving its express written approval for TAP to convey this property to a person, organization or entity whose mission or purpose is not consistent with those of TAP. 3. That upon receipt of adequate assurances from TAP that the net proceeds of the proposed sale of said property shall be used to support G:\ATTORNEY\PMM\TAPRELEA.ORD and promote affordable housing in Roanoke County, then the County Administrator, or any Assistant County Administrator, be authorized to execute such documents, and take such actions, as may be necessary to accomplish the purposes of this ordinance, all upon form approved by the County Attorney. 4. That this ordinance shall be effective from and after the date of its adoption. G:\ATTORNEY\PMM\TAPRELEA.ORD ROANOKE COUNTY ATTORNEY'S OFFICE 772-2071 MEMORANDUM TO: A. W. Workman, Civil Engineer Engineering & Inspections Department FROM: Vickie L. Huffman Assistant County Attorney DATE: October 3, 1997 RE: Drainage Easement -Danny A. & Linda K. Gilbert ~/y~ ~1 /7 ~= `1.~ ~- ;` Q e ~~~~~~ ~~'-~ i~ ~~,~~" The original deed of easement on the above is being returned to you herewith. It appears that, in connection with making some corrections, the following line has been omitted from page 2 of the document: "Elmer C. Hodge, County Administrator of Roanoke County, Virginia, parry of the". One comment from my previous memo is as follows: The portion of existing drainage easement to be vacated is referenced, both in the deed of easement and on the plat, as acquired by dedication in Plat Book 7, page 24. However, the existing'drainage easement' as shown in P.B. 7, pg. 24, was off site and outside the boundaries of the subdivision; it is therefore my opinion that, unless a separate deed of easement was recorded, the existing easement is valid only by prescription, if that. It may be worthwhile to obtain the entire drainage easement now. I gather you have elected not to address this issue. As you are well aware, the County could end up with some problems on this at some point; it would be easier to fix it now while the property owners are cooperative, but I will leave it up to you. I have prepared a draft of an ordinance for the October 14th and October 28th agendas, which maybe of some assistance to your department in preparing a Board report to vacate the "existing" drainage easement and accept the new one. Because this involves a vacation, a public hearing will be required and publication must be submitted to the newspaper by October 10th. Please return a copy of the Board Report to me as soon as possible, so I can finalize the ordinance. Please feel free to contact me if you have any questions. VLH:wr Enclosure cc: Arnold Covey (FYI for Agenda Staff Meeting) DG~pff~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 14, 1997 ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF AN EXISTING 15-FOOT DRAINAGE EASEMENT AND ACCEPTANCE OF A NEW 15-FOOT DRAINAGE EASEMENT ACROSS 3.07 ACRES OF LAND ON THE WEST SIDE OF DORSET DRIVE (TAX MAP #76.10-5-33.1), PROPERTY OF DANNY A. GILBERT AND LINDA K. GILBERT WHEREAS, by subdivision plat entitled "Plat of Section No. 1 SUGAR LOAF MOUNTAIN ESTATES", dated November 18, 1968, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 7, page 24, a 15-foot (15') drainage easement was shown and created across the remaining property of Double-R Corporation; and, WHEREAS, a portion of said remaining property, over which the drainage easement is shown, consisting of 3.07 acres of land and lying on the west side of Dorset Drive in the Windsor Hills Magisterial District of the County of Roanoke, Virginia, and designated on the Roanoke County Land Records as Tax Map No. 76.10-5-33.1, was conveyed by deed dated April 30, 1987, and recorded in the aforesaid Clerk's Office in Deed Book 1261, page 1433, to Danny Arthur Gilbert and Linda Kay Gilbert, husband and wife, the current owners of the property; and, WHEREAS, in connection with a County drainage improvement project, known as the drainage across the Gilbert property is to be redirected, which requires relocation of the drainage easement; and, WHEREAS, by deed of easement dated April 25, 1997, Danny A. and Linda K. Gilbert have conveyed a new drainage easement to the Board of Supervisors of Roanoke OF ROANp,F~ L7 u a, 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 September 15, 1997 Mr. Peter R. Lampman Virginia Amateur Sports 305 First Street S. W. Suite 412 Roanoke, VA 24011 Dear Mr. Lampman: BRENDA J. HOLTON DEPUTY CLERK This letter will confirm your request to County Administrator Elmer Hodge to present a plaque to the Roanoke County Board of Supervisors. However, our meeting is Tuesday, October 14, 1997 at 3:00 p.m., not October 13 as you stated in your letter. If you wish to include any information in our agenda packet, please send me a copy by Tuesday, October 7. Sincerely, Mary H. Allen, CMC Clerk to the Board ® Recycled Paper ~~~ VIRGINIA AMATEUR SPOHTS,INC. PRESENTING SPONSORS Virginia's 13 ABC Little Caesars Pizza PREMIER SPONSORS WYYD Radio PLATINUM SPONSORS Mobil Valleydale DIAMOND SPONSORS The Roanoke Times Filter Queen of Virginia CMT Sporting Goods EZN Stop In Citgo Carillon Health System GOLD MEDAL SPONSORS AEP Kroger Holiday Inn, Tanglewood SILVER MEDAL SPONSORS Gentry,Locke, Rakes, & Moore First Team Auto Mall BRONZE MEDAL SPONSORS Fruo Lay Voice-Tel MW Windows Roanoke Electric Steel Mountain Springs Water Roanoke Fruit & Produce SPONSOR OF ~~~~ a%~ 7 /J~;,~ / L ,3~05~,First Street, S.W., Suite 412 /~ ~~I~"""' [~'/.r/7• ~. ~'"' Roanoke, Virginia 24011 ~~•~i (540) 343-0987 FAX (540) 343-7407 September 11,1997 Mr. Elmer Hodge County Administrator PO Box 29800 Roanoke, Virginia 24018-0798 Dear Mr. Hodge, On behalf of Virginia Amateur Sports, I would like to give a brief thank you and presentation of a plaque to you and the Roanoke County Board of Supervisors at your next meeting scheduled for October 13,1997 at 3:00 pm. My presentation should only last approximately 10 minutes. Please do not hesitate to call if you have any questions or concerns. In regards to the plaques, I would appreciate it if you could bring this year's award (1997) to the council meeting. It was originally presented to board member Mr. Minnix at our VIP Reception on July 17. Please accept my thank you in advance for your cooperation in this matter. Sincerely, _ i ~ (mot; ~- ~~~~ Peter R. I~ampman President PROMOTING SPORTS IN THE OLYMPIC IDEAL Sanctioned by the National Congress of State Games and recognized by the Unfted States Olympic Committee ~~', Recycled Paper From: "Ragena Jordan" <ADMO1/RL,j> To: adm01/mha Date sent: Mon, 6 Oct 1997 14:56:10 + 0000 Subject: Re: (~vd) Employees returning from Bosnia Copies to: adm01/kdc Mary, Below is the information you requested on those employees returning from active military duty: Steve Barger, Civil Engineer II, Engineering and Inspections, Date of Employment: 4/30/90, Dates of Active Military Duty: 1/9/97 to 9/22/97. William Bowling, Corporal, Sheriff's Office, Date of Employment: 6/16/82, Dates of Active Military Duty: 1/9/97 to 9/12/97. Vanessa Payne, Police Officer, Police Department, Date of Employment: (PT) 2/3/94 went (FT) 5/22/96, Dates of Active Military Duty: 1/9/97 to 9/ 12/97. Marvin Loyd, Corporal, Sheriff's Office, Date of Employment: 11 /3/84, Dates of Active Military Duty: 1/9/97 to 9/12/97. If you need any additional information, please let me know. Thanks! ! Ragena Human Resources 772-2075 > From: "Kathy Claytor" < ADMO l /KDC > > To: adm01 /rlj > Date: Mon, 6 Oct 1997 13:45:00 +0000 > Subject: (Fwd) Employees returning from Bosnia > ------- Forwarded Message Follows ------- > From: "Mary alien" < ADMO 1 /MHA > Mary alien -- 1 -- Tue, 7 Oct 1997 07:40:04 To: adm01/kdc Date: Mon, 6 Oct 1997 10:15:04 +0000 Subject: Employees returning from Bosnia Cc: adm01/bjh, adm01/amg Kathy, I can't find whether I e-mailed you with ECH's response on the above subject. He would like to recognize them at the October 14 meeting. Could you send me information regarding their names, job titles, Department, how long they've been with the County, and how long they were on military leave? Then we can prepare resolutions. Mary Allen, Clerk to Board 772-2003 Mary alien -- 2 -- Tue, 7 Oct 1997 07:40:05 To: adm01/jjs Subject: Grievance Panel Date sent: Tue, 7 Oct 1997 07:55:44 As you know ECH asked me to draft memo for him about possible candidates for appointment to the Grievance Panel. Could you let me know which ones are County residents and which are not? I will eliminate those not County residents from the potential candidates. By the way, sorry about the copy to Keith Cook. Brenda has form letters for these in her PC and evidently forgot to remove Keith's name and add yours. Mary alien -- 1 -- Tue, 7 Oct 1997 07:55:45 ~m ~ ~~~ ~..,, ~~~ ~ ~ o ~yj a ~a ~3 Zz r3 m ~~% 9~C' 9 X95. ~y y 0ti . ~a~ ~ ? vs ~~ •.~ m ~ ~m~ ~a N VRii ~ \~°, 3 ~ ~' :=~ a .~ -~. ~z~, N ~ a ~~ 2 ~m° ;~ m `~ •.- O ],j `~ z 3 -r ,; ~ n ~ `_ @ a O ~ ~ ~ s ~ :~~ a ~ ~ ~ - ~ ~ ~~J ` 'Q Z ---' / \ N / ~ to \ ~\ o m ~ y1 Z.-S' 4 -~`{ y ~ ~ ~~- --- - , ~ ~ - -- ~-; ~+ _ ~ s~°-~s~ ~ a m G\ o -o o ~ \o ~ .. ~ ~ ~, o '~ ~ \~ ~~ ~- s ~.~G i ~ \- x ~~ ~~ ~, ~ wa N a ~ h ~ ~ N h ~ 1+ o ~ . ~., ~~, ~ .w a- w_ ._ t; ~ ti i ;~~ ; i i r j 1 ~~;~1 „~, 5, 9x+1, ~~>9 r.e ~:~i ~ Y ~ xL~'~ ~:, .';l ..rJ _, ~ ,~^ta`.ct~'+~ N T E R MEMO O F F I C E COUNTY ADMINISTRATOR'S OFFICE To: Board of Supervisors From: Elmer C. Hodge ~ ,,,,,y ~~~~ Subj: Appointments to the Grievance Panel Date: October 10, 1997 At the October 14 meeting, you will be asked to amend the Employee Handbook and expand the membership on the Grievance Panel by the addition of two alternates. Currently there are three regular members and two alternates who are all white males. Because our work force has become more diverse, we would like to increase the panel to include females and minorities. Attached for your consideration are some potential candidates to serve as alternate members of the Grievance Panel if the panel is expanded. Most have been identified as Roanoke County residents. We are in the process of checking on those remaining and will have the information by Tuesday's meeting. None of them have been contacted, and you may wish to recommend additional individuals for consideration. I would like to discuss these appointments in Executive Session at the October 14th Board meeting. If you approve the amendment to the Employee Handbook these Grievance Panel appointments will be added to the agenda for the October 28 meeting. t Board of Supervisors Page 2 October 10, 1997 POTENTIAL MEMBERS FOR THE GRIEVANCE PANEL (1) Dana Martin (Afro-American male) Roanoke County Resident -YES (2) King Harvey (Afro-American male) Civic leader Roanoke County Resident -YES (3) Karen Ewell (Afro-American female) Human Resources Manager Allstate Insurance Company Roanoke County Resident -YES (4) Peggy Mayfield (white female) Owner and Manager Olsten Staffmg Services Roanoke County Resident -YES (5) Stella Carpenter (Afro-American female) Employee Relations Manager Advance Stores Roanoke County Resident - ??? (6) Marjorie Skidmore (white female) Assistant Field Services Director Virginia Employment Commission Roanoke County Resident -YES (7) Lee Blair (white female) Personnel Manager Blue Ridge Beverage Roanoke County Resident -YES ~ / /// I)/ ~f / ~ ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA OCTOBER 14, 1997 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation to W. Darnall Vinyard upon his retirement from the Industrial Development Authority. 2. Recognition of Parks and Recreation Department for winning an award from the Virginia Recreation and Parks Society for Best Promotional Effort. 3. Resolutions/Certificates of Appreciation to the following employees for their military service in Bosnia: a. b. c. d. 4. Presentation from the U. S. Marines of a donation from the ~ ~ A Mud Run to benefit Camp Roanoke. Q D. BRIEFINGS 1. Briefing and presentation from Virginia Amateur Sports on the Commonwealth Games. (Peter R. Lampman, President, Virginia Amateur Sports) E. NEW BUSINESS 1. Request for funding to move forward with development and construction of South County District Park. (Pete .sv Haislip, Parks and Recreation Director) ~ 2. Request to enter into an agreement with the City of Salem ~ and City of Covington on behalf of Total Action Against Poverty (TAP) for the management of MicroEnterprise Loan Funds. (Tim Gubala, Economic Development Director) 3. nsider of a tab ' ing I dusts Development `~~ Auth 't es. Tim Guba E onomic evelopment --~P Lc Director) ?~/ 4. nside a n f stabl' hing~~+toar~pke County Co is ion hildr d Youth. \\ 5. Resolution amending Chapter V, "Grievance Procedure", of the Roanoke County Employee Handbook, by altering ~o ~ 5 ~„ -t- the composition of the Grievance Panel by the addition of two additional alternate members to said panel. (Paul Mahoney, County Attorney) 6. Authorization to reappropriate funds from the Capital Unappropriated Balance to the future School Capital Fund. (Diane Hyatt, Finance Director) F. FIRST READING OF ORDINANCES 1. First reading of Ordinance releasing right of re-entry and certain restrictions on the use of certain real estate previously conveyed to Total Action Against Poverty (Pinkard Court School Property), and authorizing the County Administrator to execute documents. 2. First reading of ordinance authorizing the vacation of a portion of an existing 15-foot drainage easement and acceptance of a new 15-foot drainage easement across 3.07 acres of land on the west side of Dorset Drive, property of Danny A. Gilbert and Linda K. Gilbert. 3. First reading of ordinance to amend collection fees for delinquent utility accounts. (Diane Hyatt, Finance Direct r) ~' - - - ,!~!. S~ G. SECOND READING OF ORDINANCES • -~.'~~ 1. Second reading of ordinance amending and reenacting Sections 5-21 and 5-24 of Article II, Dogs, Cats and other Animals, of Chapter 5, Animals and Fowls, of the Roanoke County Code to permit the keeping of as many as three dogs in a dwelling unit and Section 30-29-2, Residential Use Types (private Kennel) of the Roanoke County Zoning 3 Ordinance. (Terry Harrington, Planning ~ Zoning Director) ~ ~~--,u- ~a.., ._,,,~~ 9 _ a~3 - c~' •~~ H. 2. Second reading of an ordinance authorizing the construction of and financing for a Local Public Works Improvement Project -Brushy Mountain Water Project. (Gary Robertson, Utility Director) 3. Second reading of ordinance authorizing the donation of lease of office space in the Roanoke County Administration Center to the Roanoke Valley Greenway Commission. (Paul Mahoney, County Attorney) APPOINTMENTS 1. Building Code Board of Adjustments and Appeals Alternates~~o. Fire Code Board of Appeals) 2. Grievance Panel 3. Commission on Senior and Challenged Citizens 4. Committee to establish guidelines and policies for placement of communication towers. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -August 19, 1997 . !d`~~ ~ ~~~ 2 Confirmation of Committee Appointment to the Board of Adjustments and Appeals (Fire Code Board of Appeals), 4 the Hanging Rock Battleground and Rail Preservation Foundation and the Industrial Development Authority. 3. Acceptance of a donation to the Roanoke County Police Department by Moose Lodge #1121. 4. Acceptance of a grant by the Police Department for Community Crime Prevention Services for "at-risk youth". 5. Acceptance of the Bureau of Justice Assistance (BJA) block grant by the Police Department for Law Enforcement Support. 6. Acceptance of a grant by the Police Department for Community Crime Prevention Services for a Community Policing Bicycle Patrol Team. 7. Acceptance and appropriation to School Board of $1,500 grant from the Virginia Department of Education for equipment for students with disabilities. 8. Certification of Voting Credentials for the Virginia Association of Counties Annual Business Meeting. J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS AND INQUIRIES OF BOARD MEMBERS N. REPORTS 5 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Report on expenditures and commitments for public private partnerships from the Economic Development Capital Fund. O. WORK SESSION P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A - ~j~- -, ~,o ~ ~.. ~'~ - Q. CERTIFICATION OF EXECUTIVE SESSION ~ ~ ti.~- ~ d Ca- ~~ e`-ce..~c ~e ~} .-~ 1 R. ADJOURNMENT 6