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HomeMy WebLinkAbout11/18/1997 - Regularj0~ ROANp,Y~ L • ~ ~ z ~ ~ ~ 2 ~ a~ 1838 ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA November 18, 1997 r~Rr ar THE eruE Raa(S ROMdIE COfW!'Y [+R~VfA Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Meetings of the Roanoke County Board ~~ervisors are televised live on RVTV Channel 3. Today's meeting will be re,.pl.0yed on Channel 3 on Wednesday. .November 19,; 1997 at 7:00 p.m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. (2~~~tx~#~ ~f ~..a~rx~.~.~~ A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:05 P.M. 2. Invocation: John M. Chambliss Assistant County Administrator i ® Recycled Paper 3. Pledge of Allegiant+~ to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS BCH ADDED ITEM J-11 TO CONSENT AGENDA: DONATION OF 20' SANITARY SEWER EASEMENT IN CONNECTION WITH DEVELOPMENT OF HOLLINS COMMUNICATION RESEARCH INSTITUTE IN HOLLINS WEST PROFESSIONAL CENTER ECH REQUESTED THAT NEW BUSINESS ITEM E-1 BE DEFERRED TO THE EVENING SESSION, AND ADDED ITEM P-3 WORK SESSION ON THIS ITEM ECH ADDED EXECUTIVE SESSION ITEM (7) CONSULTATION WITH LEGAL COUNSEL CONCERNING POTENTIAL LITIGATION, BPOL TAX, AND ANNOUNCED THAT IT WOULD BE HELD AT 4 P.M. SO THAT THE COM OF REVENUE COULD ATTEND C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring the week of November 16 - 22, 1997 as American Education Week in Roanoke County. FM MOTION TO APPROVE PROC - URC ACCEPTED BY BILL IRVIN~DR GORDON, AND KIT REAVIS D. BRIEFINGS 1. Annual Report from Blue Ridge Community Services Board. (Bonnie Pollock, Roanoke County representative) REPORT MADE BY BONNIE POLLOCK, BRCS BD OF DIRECTORS MEMBER, AND ROANOKE COUNTY REPRESENTATIVE ALSO PRESENT THOMAS CHAPMAN, DIR OF ADM ,AND KATHY YORK, ADM ASSISTANT 2 E. NEW BUSINESS 1. Request from the Schools for an advance of X1,721,200 for architectural contracts for Phase I of the School Capital Improvement Program. (Dr. Deanna Gordon, School Superintendent) DEFERRED TO FIRST ITEM ON EVENING SESSION 2. Request from the National Association of Counties (NACO) for a contribution to fund a Legal Defense Fund to oppose changes in the 1996 Telecommunications Act. (Elmer Hodge, County Administrator) A-111897-1 HCN MOTION TO APPROVE CONTRIBUTION OF $1,000 FROM FUNDS OTHER THAN BOARD CONTINGENCY FUND URC 3. Consideration of Governor Allen's additional Thanksgiving, Christmas and New Year's holidays. (Elmer Hodge, County Administrator) A-111897-2 THE GOVERNOR AND REVISE EMPLOYEE HANDBOOK TO DELETE "OR THE GOVERNOR OF VIRGINIA" FROM THE HOLIDAY SCHEDULE SECTION AYES: FM~F~F -~, HCN, BLJ ~~ ~ ECH DIRECTED TO BRING BACK A REPORT ON FLEXIBLE HOLIDAYS F. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA HCN MOTION TO APPROVE 1ST READINGS 21~D AND PUBLIC HEARINGS -12/16/97 3 ~~ 1. Ordinance to obtain a Special Use Permit to operate a home occupation in an accessory structure, located at 6934 Brookview Road, Hollins Magisterial District, upon the petition of Vince's Small Engine Repair. 2. Ordinance to rezone 14.22 acres from AG-1 to R-1 to construct single family homes, located in the 1500 block of Skyview Road, Catawba Magisterial District, upon the petition of Opie Tiller. 3. Ordinance to obtain a Specia private kennel, located at 4601 Magisterial District, upon the Kennels. G. FIRST READING OF ORDINANCES I Use Permit to allow a Goodman Road, Vinton petition of Golden Oaks 1. First reading of ordinance authorizing the lease of office space for use by the Court Service Unit staff for Crime Control Grant staff members. (John M. Chambliss, Jr., Assistant County Administrator) FM MOTION TO APPROVE 1ST READING 2ND READING -12/02/97 URC STAFF DIRECTED TO BRING BACK A COMPREHENSIVE REPORT ON COURTHOUSE NEEDS FOR DISCUSSION AT BOARD RETREAT IN JAN 1998 2. First reading of ordinance authorizing quitclaim and release of a water and sanitary sewer easement within boundaries of Chagall Drive and located between Lot 1, Block 3, Section 2 and Lot 3A, Block 2, Section 1 of the Gardens of Cotton Hill. (Arnold Covey, Engineering & Inspections Director) 4 FM MOTION TO APPROVE 1ST READING 2ND READING -12/02/97 ~~ H. SECOND READING OF ORDINANCES I. APPOINTMENTS 1. Blue Ridge Community Services 2. Commission for Senior and Challenged Citizens. HCN NOMINATED JOYCE EAST TO REPRESENT VINTON MAGISTERIAL DISTRICT 3. Committee to establish guidelines and policies for placement of communication towers 4. Library Board BLJ NOMINATED DR. NORMA J. PETERS TO REPRESENT THE HOLLINS MAGISTERIAL DISTRICT FOR FOUR YEAR TERM EXPIRING 12/31/01 CHAI R ASK ED THA T SU PERV ISOR- ELECT JOE MCNAMARA BE NOTIFIED THAT LBE H AS RE FERR ED N OMIN ATION TO REPLACE WINDSOR HILLS MEM BER W HO RES IGNE D TO HIM 5. Parks and Recreation Advisory Commission 6. Roanoke County Planning Commission FFH NOMINATED MARTHA HOOKER TO REPRESENT THE CATAWBA MAGISTERIAL DISTRICT FOR FOUR YEAR TERM EXPIRING 12/31/01 7 Roanoke Valley Resource Authority 5 J. CONSENT AGENDA R-111897-3 BLJ MOTION TO ADOPT RESO WITHOUT ITEM 8 AND ADDITION OF ITEM 11 ~.BS ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -September 23, 1997, October 14, 1997, and October 28, 1997 (Joint Meeting with Roanoke City Council). 2. Confirmation of Committee Appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals), Grievance Panel, Commission for Senior and Challenged Citizens, Committee to establish guidelines and policies for placement of communication towers, and Parks and Recreation Advisory Commission. A-111897-3.a 3. Donation of 20' sanitary sewer easement in connection with development of Winnbrook Subdivision across property owned by Virgil E. Jamison, et als. 4. Request for acceptance of Parkway Place Drive and Parkway Place Lane into the Virginia Department of Transportation Secondary System. A-111897-3.c 6 5. Donation of storm drainage easement on property owned by Buford W. Stapleton and Mary M. Stapleton. 6. Acceptance of water and sanitary sewer facilities serving Nicholas Hills Subdivision. R-111897-3.e 7. Request from School Board to appropriate X10,000 grant funds to High Schools That Work Fund for Cave Spring High School. A-111897-3.f 8. Request for approval of expenditures from Public Private Partnership funds for Famous Anthony's. A-111897- 3.g FM TO APPROVE AYES: LBE, FM, FFH, HCN NAYS: ~~ ABSTAIN: ~ 9. Authorization to give notice to the Commonwealth Transportation Board to proceed with abandonment of the streets in the Pinkard Court Subdivision. A-111897-3. h 10. Acceptance of donations of right-of-way and easements for the Garman Road relocation and improvement project. A-111897-3.1 11. Donation of 20' sanitary sewer easement in connection with development of Hollins Communication Research Institute in the Hollins West Professional Center. K. REQUESTS FOR WORK SESSIONS ~ ADVISED THAT WORK SESSION ON COMPREHENSIVE PLAN UPDATE IS SCHEDULED FOR 12/16/97 L. REQUESTS FOR PUBLIC HEARINGS .• M. CITIZENS' COMMENTS AND COMMUNICATIONS MERRIMAN SEARS, 1540 APPERSON DRIVE, ROANOKE, VA, SPOKE CONCERNING THE PENDING CONDEMNATION OF HIS PROPERTY FOR SOUTH LOOP WATER TRANSMISSION LINE PMM RESPONDED. CONSE NSU S OF BO ARD TO ADD DISCUSSION TO FxFCUTIVE SESSIO N (7) CON SULTATI ON WITH LEGAL COUNSEL CONCERNING PENDI NG LITIG ATI ON M.a EXECUTIVE SESSION AT 4.05 P M ,BLJ MOTION TO GO INTO EXECUTIVE SESSION PURSUANT TO THE CODE OF VIRGINIA SECTION 2.1- 344 A (7) CONSULTATION WITH LEGAL COUNSEL CONCERNING POTENTIAL LITIGATION, BPOL TAX M.b CERTIFICATION OF EXECUTIVE SESSION R-111897-4 BLJ MOTION TO RETURN TO OPEN SESSION AND ADOPT RESOLUTION AT 4:25 P.M. ~~ N. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Harrison: (11 Received petition from North Lakes ~e'.ghborhood and is working with Planning and Zoning to resolve. (~ New road into Kroger Distribution Center opened. (31 Wished Glenvar Girls' Basketball Team Good Luck in State Tournament. iii pervisor Nickens: (11 Announced VDOT public hearings concerning Hardy Road at 4 and 7 ~m on 12/9197 at Vinton Senior Citizens Center. ~.pervisor Eddy: (11 Status of utility br filling form. ECH advised that staff plans to have a report on 12/2/97. LBE advised that his primary concern was the inadequate and misleading information on the bill and asked that this be addressed. Supervisor Minnix: ~1 Thanked school administration and staff for activities in Cave Spring District during American Education Week. Supervisor Johnson: (_1l Advised that results of referendum at Hollins two weeks ago showed that 62% reaffirm the way that the County has been run. (~) Announced that Christmas Tree lightning will be 12/4/97 at 7p m. at the Brambleton Center. (3) Advised that there was asub-committee meeting of General Assembiv at Northside about charter schools and advised caution. Suggested input concerning this into the County's legislative grogram. O. REPORTS BLJ MOTION TO RECEIVE AND FILE WITHOUT ITEM 6 Sl~L 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid -October 1997 5. Statement of Revenues and Expenditures for period ended October 31, 1997 6. Utilization Report for Youth Haven II HCN MOVED TO RECEIVE AND FILE ~~ HCN ASKED FOR A COPY OF NUMBER OF PARTICIPANTS PER DAY FOR 1997 THROUGH OCT 1997 7. Report on revised fee schedule established by Industrial Development Authority 8. Report from the Virginia Department of Transportation of changes to the Secondary System as of October 1997 9. Status of Policy Manual. P. WORK SESSIONS 0. Request from the Schools for an advance of $1,721,200 for architectural contracts for Phase I of the School Capital Improvement Program. (Dr. Deanna Gordon, School Superintendent) WORK SESSION BEGAN AT 4:50 P.M. DR. GORDON, VICE CHAIRMAN OF SCHOOL BOARD BILL IRVIN, AND MARTY ROBISON, PRESENT 1. Secondary Road System Six-Year Construction Plan and Virginia Department of Transportation Revenue Sharing Program. (Arnold Covey, Engineering Sz Inspections Director) WORK SESSION BEGAN AT 5:40 P.M. PRESENTED BY ARNOLD COVEY AND JEFF ECHOES, RESIDENT ENGINEER, VDOT io HCN ASKED PMM TO LOOK AT ECH'S SUGGESTION OF USING BONDS FOR ~7.2M AND PAYING BACK WITH MONEY FROM STATE. N4 CHANGES WERE MADE AC ADVISED THAT PUBLIC HEARING TO ADOPT WILL BE HELD 12/16/97 AT 7 P.M. 2. Parks and Recreation to discuss facility and athletic program issues. (Pete Haislip, Parks ~ Recreation Director) WORK SESSION BEGAN AT 6:25 P.M. PRESENTED BY PETE HAISLIP CONSENSUS OF BOARD FOR (1) CHAIR TO WRITE LETTER TO SCHOOL BOARD CHAIR ABOUT YOUTH ATHLETICS AT MIDDLE SCHOOL LEVEL; FOLLOW PAR COMMUNITY USE MANUAL; (3) CONTINUE WORKING WITH SCHOOLS; AND (4~ HOLD AGES OF PARTICIPANTS TO 6 YEARS AND UP Q. EXECUTIVE SESSION PURSUANT TO THE CODE OF VIRGINIA SECTION 2.1- 344 A (7) CONSULTATION WITH LEGAL COUNSEL PERTAINING TO AGREEMENT WITH THE TOWN OF VINTON; AND (7) CONSULTATION WITH LEGAL COUNSEL CONCERNING PENDING LITIGATION AT 4:45 P.M. BLJ MOTION TO GO INTO EXECUTIVE SESSION AFTER WORK SESSIONS URC R. CERTIFICATION OF EXECUTIVE SESSION EXECUTIVE SESSION WAS NOT HELD -POSTPONED UNTIL END OF EVENING SESSION AND NO ACTION ANTICIPATED R.a UNFINISHED BUSINESS 1. Request from the Schools for an advance of X1,721,200 ii for architectural contracts for Phase I of the School Capital Improvement Program. (Dr. Deanna Gordon, School Superintendent) R-111897-5 BLJ MOTION TO ADOPT RESO HGN SUGGESTED 90 DAY DELAY TO ALLOW ARCHITECTS TO EVALUATE THE POTENTIAL FOR UTILIZING ROANOKE COUNTY CAREER CENTER FOR A RENOVATED WILLIAM BYRD ELEMENTARY SCHOOL THERE WAS NO BOARD CONCURRENCE. HCN STATED THAT ONCE THE AS<E WORK IS COMPLETE, HE THOUGHT IT APPROPRIATE TO ASK FOR VOTER APPROVAL OF THE S47M PROJECTS ON A BOND REFERENDUM. S. PUBLIC HEARING AND FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing the vacation of a portion of a platted, unnamed, abandoned 90' right-of-way as shown on the map of Lee Mitchell Subdivision, recorded in Plat book 3, Page 203, and located in the Catawba Magisterial District. (Arnold Covey, Engineering & Inspections Director) FFH MOTION TO APPROVE 1ST READING 2ND -12/02/97 URC T. PUBLIC HEARING AND SECOND READING OF ORDINANCES THE FOLLOWING PUBLIC HEARING HAS BEEN CONTINUED AT THE REQUEST OF THE PETITIONER Second reading of ordinance to rezone 10 35 acres from R-3 to PRD to construct a planned residential community, located 200 feet west Qf the Chukar Drive cul-de-sac, Cave S ring Magisterial District, upon the petition of Jackson Assoc Limited of VA is 0. Second reading of ordinance to obtain a Special Use Permit to construct a 190 foot self-supporting broadcast tower, located at 5585 Catawba Hospital Drive, Catawba Magisterial District, upon the petition of Ohio State Cellular Phone Co., Inc. (Paul Mahoney, County Attorney) 0-111897-6 FFH MOTION TO ADOPT ORD URC 1. Second reading of an ordinance to rezone 2.881 acres from AG-3 to AR in order to divide the parcel into three building lots located at the end of Toddsbury Drive, Vinton Magisterial District, upon the petition of Falling Creek Development, L.C. (Terry Harrington, Planning and Zoning Director) 0-111897-7 HCN MOTION TO ADOPT ORD URC 2. Second reading of ordinance to obtain a Special Use Permit to construct mini-warehouse storage facilities located in the 1900 block of Washington Avenue, west of the East Vinton Plaza, Vinton Magisterial District, upon the petition of W. H. Olive and Jacqulin Logan. (Terry Harrington, Planning and Zoning Director) 0-111897-8 HCN MOTION TO ADOPT ORD WITH TYPE C SCREENING AND BUFFERING ADDED TO CONDITION 1 13 ~'~ U. CITIZEN COMMENTS AND COMMUNICATIONS MELVIN C. ANDERSON, III, 856 CHESTNUT STREET, VINTON,~V PRESENTED PETITION AND LETTER OF SUPPORT FROM VINTON TOWN COUNCIL THAT SHELTER IN CIP PLANNED FOR CRAIG CENTER BE ERECTED AT M. A. BANKS PARK BOARD REFERRED ITEM TO STAFF AND REQUESTED THAT TOWN OF VINTON BE CONTACTED V. EXECUTIVE SESSION CHAIR ADVISED THAT MOTION AND VOTE FOR EXECUTIVE SESSION WAS TAKEN AT 4:45 P.M. AND ASKED THAT TIME BE CHANGED TO 7:51 P.M. X. CERTIFICATION OF EXECUTIVE SESSION BLJ MOTION TO RETURN TO OPEN SESSION AND ADOPT RESO AT 8:35 URC Y. POLICE DEPARTMENT ACCREDITATION ECH BRIEFED THE BOARD ON POLICE DEPARTMENT ACCREDITATION THIS WEEKEND Z. ADJOURNMENT BLJ MOTION TO ADJOURN AT 8:50 P.M. 14 0~ FtOANp,S.~ ~, ~ ~ ~ pJ< a a2 1 38 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA November 18, 1997 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. tYleetings Qf the Roanoke County Board o~ervisors are televised live on RVTV Channel 3. Today's meeting will be re~yed on Channel 3 on Wednesday. November 19. 1997 at 7:00 n. m. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. C~~~x~t~ ~f ~.a~~.~C~e A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: Gardner W. Smith Roanoke County Ombudsman 3. Pledge of Allegiance to the United States Flag. i ® Recycled Paper B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Proclamation declaring the week of November 16 - 22, 1997 as American Education Week in Roanoke County. D. BRIEFINGS 1. Annual Report from Blue Ridge Community Services Board. (Dr. Fred P. Roessel, Jr., Executive Director) E. NEW BUSINESS 1. Request from the Schools for an advance of $1,721,200 for architectural contracts for Phase I of the School Capital Improvement Program. (Dr. Deanna Gordon, School Superintendent) 2. Request from the National Association of Counties (NACO) for a contribution to fund a Legal Defense Fund to oppose changes in the 1996 Telecommunications Act. (Elmer Hodge, County Administrator) 3. Consideration of Governor Allen's additional Thanksgiving, Christmas and New Year's holidays. (Elmer Hodge, County Administrator) F. REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA 1. Ordinance to obtain a Special Use Permit to operate a home occupation in an accessory structure, located at 6934 Brookview Road, Hollins Magisterial District, upon the petition of Vince's Small Engine Repair. a 2. Ordinance to rezone 14.22 acres from AG-1 to R-1 to construct single family homes, located in the 1500 block of Skyview Road, Catawba Magisterial District, upon the petition of Opie Tiller. G. H. I. 3. Ordinance to obtain a Specia private kennel, located at 4601 Magisterial District, upon the Kennels. FIRST READING OF ORDINANCES I Use Permit to allow a Goodman Road, Vinton petition of Golden Oaks 1. First reading of ordinance authorizing the lease of office space for use by the Court Service Unit staff for Crime Control Grant staff members. (John M. Chambliss, Jr., Assistant County Administrator) 2. First reading of ordinance authorizing quitclaim and release of a water and sanitary sewer easement within boundaries of Chagail Drive and located between Lot 1, Block 3, Section 2 and Lot 3A, Block 2, Section 1 of the Gardens of Cotton Hill. (Arnold Covey, Engineering ~ Inspections Director) SECOND READING OF ORDINANCES APPOINTMENTS 1. 2. 3. 4. Blue Ridge Community Services Commission for Senior and Challenged Citizens. Committee to establish guidelines and policies for placement of communication towers. Library Board 3 5. Parks and Recreation Advisory Commission J. 6. Roanoke County Planning Commission 7 Roanoke Valley Resource Authority CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -September 23, 1997, October 14, 1997, and October 28, 1997 (Joint Meeting with Roanoke City Council). 2. Confirmation of Committee Appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals), Grievance Panel, Commission for Senior and Challenged Citizens, Committee to establish guidelines and policies for placement of communication towers, and Parks and Recreation Advisory Commission. 3. Donation of 20' sanitary sewer easement in connection with development of Winnbrook Subdivision across property owned by Virgil E. Jamison, et als. 4. Request for acceptance of Parkway Place Drive and Parkway Place Lane into the Virginia Department of Transportation Secondary System. 5. Donation of storm drainage easement on property owned by Buford W. Stapleton and Mary M. Stapleton. 6. Acceptance of water and sanitary sewer facilities serving Nicholas Hills Subdivision. 4 7. Request from School Board to appropriate X10,000 grant funds to High Schools That Work Fund for Cave Spring High School. 8. Request for approval of expenditures from Public Private Partnership funds for Famous Anthony's. 9. Authorization to give notice to the Commonwealth Transportation Board to proceed with abandonment of the streets in the Pinkard Court Subdivision. 10. Acceptance of donations of right-of-way and easements for the Garman Road relocation and improvement project. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid -October 1997 5. Statement of Revenues and Expenditures for period ended October 31, 1997 5 6. Utilization Report for Youth Haven II 7. Report on revised fee schedule established by Industrial Development Authority 8. Report from the Virginia Department of Transportation of changes to the Secondary System as of October 1997 9. Status of Policy Manual. P. WORK SESSION 1. Secondary Road System Six-Year Construction Plan and Virginia Department of Transportation Revenue Sharing Program. (Arnold Covey, Engineering Sz Inspections Director) 2. Parks and Recreation to discuss facility and athletic program issues. (Pete Haislip, Parks 8< Recreation Director) Q. EXECUTIVE SESSION PURSUANT TO THE CODE OF VIRGINIA SECTION 2.1- 344 A (7) CONSULTATION WITH LEGAL COUNSEL PERTAINING TO AGREEMENT WITH THE TOWN OF VINTON. EVENING SESSION (7:00 P.M.1 R. CERTIFICATION OF EXECUTIVE SESSION S. PUBLIC HEARING AND FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing the vacation of a portion of a platted, unnamed, abandoned 90' right-of-way as shown on the map of Lee Mitchell Subdivision, recorded in Plat book 3, Page 203, and located in the Catawba Magisterial District. (Arnold Covey, Engineering 6 T. PUBLIC HEARING AND SECOND READING OF ORDINANCES THE FOLLOWING PUBLIC HEARING HAS BEEN CONTINUED AT THE REQUEST OF THE PETITIONER Second readina of ordinance to rezone 10.35 acres from R-3 to PRD to construct a planned residential communit,~ located 200 feet west of the Chukar Drive cul-de-sac, Cave Spring Magisterial District, upon the petition of Jackson Assoc. Limited of VA. TL-IE FOLLOWING PUBLIC HEARING HAS BEEN CONTINUED UNTIL DECEMBER 16, 1997 Second readina of ordinance to obtain a Special Use Permit to construct a 190 foot self-supporting broadcast tower, located at 5585 Catawba Hospital Drive. Catawba Magisterial District. upon the petition of Ohio State Cellular Phone Co., Inc. 1. Second reading of an ordinance to rezone 2.881 acres from AG-3 to AR in order to divide the parcel into three building lots located at the end of Toddsbury Drive, Vinton Magisterial District, upon the petition of Falling Creek Development, L.C. (Terry Harrington, Planning and Zoning Director) 2. Second reading of ordinance to obtain a Special Use Permit to construct mini-warehouse storage facilities located in the 1900 block of Washington Avenue, west of the East Vinton Plaza, Vinton Magisterial District, upon the petition of W. H. Olive and Jacqulin Logan. (Terry Harrington, Planning and Zoning Director) U. CITIZEN COMMENTS AND COMMUNICATIONS V. ADJOURNMENT ACTION NUMBER ITEM NUMBER ~ - / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 SUBJECT: Proclamation declaring the week of November 16 - 22, 1997 as American Education Week in Roanoke County COUNTY ADMINISTRATOR'S COMMENTS SUMMARY OF INFORMATION: American Education Week was designated in 1912 by the National Education Association as "an education week...observed in all communities annually for the purpose of informing the public of the accomplishments and needs of the public schools and to secure the cooperation and support of the public in meeting these needs." It is always observed the week prior to Thanksgiving and is scheduled for November 16 - 22, 1997. Bill Irvin, Vice-Chairman of the Roanoke County School Board, Dr. Deanna Gordon, School Superintendent, and Kit Reavis, President, Roanoke County Education Association, will be present to accept the proclamation. ~~~~r Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To () No Yes Abs Eddy Harrison Johnson Minnix Nickens r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER, 18, 1997 PROCLAMATION DECLARING THE WEEK OF NOVEMBER 16 - 22, 1997 AS AMERICAN EDUCATION WEEK WHEREAS, America's schools are the backbone of our democracy, providing each generation with the tools to maintain our nation's precious values of freedom, civility, and equality; and schools are the primary influence in children's lives aside from their families; and WHEREAS, by equipping young Americans with both practical skills and broader intellectual abilities, schools give them hope for, and access to, a productive future; and WHEREAS, schools are community linchpins, bringing together adults and children, educators and volunteers, business leaders and elected officials in a common enterprise; and WHEREAS, education employees - be they custodians or teachers, bus drivers or librarians -work tirelessly to serve our children and communities with care and professionalism; and WHEREAS, there is nothing more crucial to the health and future of our nation than education; and WHEREAS, the theme of American Education Week is "Teaching Children to Think and Dream"; and the Roanoke County Schools and Parent Teacher Associations have planned special events to increase recognition and appreciation for our public schools, and to give citizens an opportunity to visit the schools. C' - NOW, THEREFORE, WE, The Board of Supervisors of Roanoke County, Virginia, do hereby proclaim the week of November 16 - 22, 1997, as AMERICAN EDUCATION WEEK and urge all citizens to reaffirm their commitment to our public schools. 2 ~~ r 1 ACTION NUMBER ITEM NUMBER '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 SUBJECT: 1997 Annual report from Blue Ridge Community Services COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Blue Ridge Community Services has requested time on the agenda to present their 1997 Annual Report of services to Roanoke County residents. Susan Cloeter, Blue Ridge Community Services Board member appointed by Roanoke County, will be offering the summary of services. She will be accompanied by Fred P. Roessel, Jr., Executive Director, Thomas Chapman, Director of Administration, John Sabean, Director of Resource Development, and Kathy York, Administrative Assistant. Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To () No Yes Abs Eddy Harrison Johnson Minnix Nickens ~'~'~, ~r e~~ - ~ ~ ~-~ Blue Ridge ~~~ Community Services Susan J. Cloeter cna;rman Rita N. Foster Vice Chairman Rodney P. Furr reesure. Pamela K. Cox secretary Executive Director Fred P. Roessel, Jr., Ph.D. w .... October 28, 1997 The Honorable Bob L. Johnson, Chairman Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, VA 24018 Dear Mr. Johnson: This is to confirm our appearance at the meeting of the Roanoke County Board of Supervisors on Tuesday, November 18 at 3:00 p.m. Enclosed is a brief report on the services provided to the citizens of Roanoke County during FY 1997 (July 1, 1996 -June 30, 1997). We look forward to meeting with you and the members of the Board of Supervisors on November 18. ~incerely, .~ ~~ thv"S. Yor Administrative Assistant c: Elmer C. Hodge f John M. Chambliss, Jr. Susan Cloeter Fred P. Roessel, Jr., Ph.D. Thomas Chapman John A. Sabean Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax: (540) 342-3855 TDD: (540) 345-0690 Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke REPORT TO ROANOKE COUNTY November 18, 1997 Blue Ridge Community Services 301 Elm Avenue SW Roanoke, Virginia 24016-4001 ~"/ MISSION STATEMENTS BLUE RIDGE COMMUNITY SERVICES provides a system of comprehensive community mental health, mental retardation and substance abuse services to the residents of the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke, . with an emphasis on an integrated community-based system of care that is responsive to consumer needs and choices, respecting and promoting the dignity, rights and full participation of individuals and their families. THE DIVISION OF MENTAL HEALTH SERVICES provides treatment and support for adults and children with mental illness and their families, with an emphasis on fostering improved social functioning and independence. THE DIVISION OF MENTAL RETARDATION SERVICES provides comprehensive community support services to persons with mental retardation and their families, with an emphasis on promoting an environment which enhances independence and growth. THE DIVISION OF SUBSTANCE ABUSE SERVICES provides a full continuum of alcohol and other drug prevention, treatment, rehabilitation, early intervention and support services, with emphasis on reducing substance abuse in our communities. ~...lJ -- PROGRAM HIGHLIGHTS JULY 1, 1996 -JUNE 30, 1997 ROANOKE COUNTY • 1,361 UNDUPLICATED CLIENTS FROM ROANOKE COUNTY RECEIVED SERVICES DURING FY97. • COUNTY RESIDENTS RECEIVED 26 DOLLARS WORTH OF SERVICES FOR EACH ROANOKE COUNTY TAX DOLLAR APPROPRIATED TO BLUE RIDGE COMMUNITY SERVICES. MENTAL HEALTH • OFFERING TRANSPORTATION SERVICES TO MOUNTAIN HOUSE HAS INCREASED THE NUMBER OF INDIVIDUALS LIVING IN LICENSED ADULT CARE RESIDENCES WHO ARE ABLE TO ATTEND CLUBHOUSE ACTIVITIES. • BRCS CONTINUED TO SUPERVISE THE COORDINATOR FOR FAMILY ASSESSMENT AND PLANNING TEAMS, AS WELL AS THE TRUST FUND GRANT PROGRAM BY CONTRACT WITH ROANOKE COUNTY. THESE CONTRACTS SERVED TO COMBINE THE CLINICAL RESOURCES AND EXPERTISE OF BRCS WITH FUNDING AND ADMINISTRATION OF ROANOKE COUNTY TO BEST MEET THE NEEDS OF FAMILIES AND THEIR CHILDREN WITH SERIOUS EMOTIONAL AND BEHAVIORAL PROBLEMS. • ACCESS TO MENTAL HEALTH SERVICES FOR ADULTS HAS INCREASED WITH THE CONSOLIDATION OF CRISIS, INTAKE AND ASSESSMENT, AND DISCHARGE PLANNING SERVICES. • DISCHARGE PLANNING AND THE FOLLOW-UP ACTIVITIES THAT AID IN THE COMMUNITY REINTEGRATION OF ADULTS FROM STATE PSYCHIATRIC FACILITIES HAVE BEEN INCREASED. • THE SARA (SEXUAL ASSAULT RESPONSE AND AWARENESS) PROGRAM PROVIDED TRAINING TO HOLLINS COLLEGE STUDENT HEALTH ADVISORY BOARD MEMBERS REGARDING WORKING WITH VICTIMS AND PROVIDING SEXUAL ASSAULT PREVENTION EDUCATION. • THE SARA PROGRAM ALSO BECAME A MEMBER OF TAP'S WOMEN'S RESOURCE CENTER ADVISORY COUNCIL AND CONTINUED TO PARTICIPATE ON THE FAMILY VIOLENCE COORDINATING COUNCIL. ~-/ MENTAL RETARDATION • THE REORGANIZATION OF THE DIVISION OF MENTAL RETARDATION SERVICES DURING THE FALL OF 1996 HAS RESULTED IN ENHANCED CAPACITY AND COORDINATION OF SERVICES. IMPLEMENTATION OF THE COMMUNITY MEDICAID WAIVER INITIATIVE CONTINUES TO RESULT IN EXPANDED SUPPORTED LIVING ALTERNATIVES FOR INDIVIDUALS ELIGIBLE FOR INSTITUTIONAL CARE. INTENSIVE RESIDENTIAL SUPPORT IS AVAILABLE IN A VARIETY OF SETTINGS, INCLUDING THE FAMILY HOME, EXISTING GROUP HOMES, OR INDIVIDUAL APARTMENTS. FIVE APARTMENTS AND ONE GROUP HOME FOR ADULTS ARE LOCATED IN THE VINTON COMMUNITY. SUBSTANCE ABUSE • NEW STATE FUNDING HAS BEEN AWARDED TO THE DIVISION OF SUBSTANCE ABUSE SERVICES TO INCREASE SERVICES IN THE ROANOKE COUNTY/SALEM JAIL. THREE FULL- TlME STAFF HAVE BEEN HIRED TO FRCVIDE ADDITIONAL WEEKLY EDUCATIONAL AND TREATMENT GROUPS, AND TO ESTABLISH AJAIL-BASED THERAPEUTIC COMMUNITY FOR MEN. 2 BLUE RIDGE COMMUNITY SERVICES .~ - ~ DIRECTLY FUNDED PROGRAMS FY-97 PERFORMANCE REPORT ROANOKE COUNTY Unduplicated Client Count Number of Units Units of Service Cost of Services M ENTAL HEALTH Emer enc Services 286 1,519 H $72,152 Out atient Counselin 269 3,027 H 161,911 Intensive In-Home Services 40 4,156 H 193,573 Case Mana ement 105 1,618 H 97,761 Children's Da Treatment - - D - Mountain House Clubhouse 10 1,423 D 37,398 Alternative Da Su ort 7 249 D 3,452 Su cruised Residential 14 96 BD 1,153 MH SUBTOTAL 731 $567,400 MENTAL RETARDATION Case Mana ement 147 3,971 H $161,357 Sheltered Em to ent 13 723 D 28,536 Rehabilitation 29 11,032 H 113,665 Su orted Em to ent 10 761 D 26,211 Intensive Residential 4 1,420 BD 233,192 Su cruised Residential 14 2,555 BD 298,702 Su ortive Residential 55 16,682 H 226,149 Famil Su ort 45 45 G 28,566 MR SUBTOTAL 317 $1,116,378 SU BSTANCE AB USE Out atient Services 94 2,690 H $136,849 Case Mana ement 102 988 H 45,535 Da Treatment 10 897 D 21,691 Hi hl Intensive Residential 39 219 BD 39,331 Intensive Residential 25 901 BD 53,025 Earl Intervention 43 275 H 10,964 SA SUBTOTAL 313 $307,395 TREATMENT SUBTOTALS 1,361 $1,991,173 PREVENTION Contacts Number of ` Units Units of Service: MH Prevention Services 103 1,110 H $46,994 SA Prevention Plus 638 720 H 36,934 PREVENTION SUBTOTALS 741 $83,928 TOTAL 2 102 $2,075,1.01 FY-97 LOCAL SI-LARE $79,332 SERVICE LOCAL DOLLAR $26 Units of Service: H=Hours D=Days BD=Bed Days G=Grants ~-> PROGRAM DIVISIONS MENTAL HEALTH MENTAL RETARDATION SUBSTANCE ABUSE All programs of Blue Ridge'... Community Services are ..accessible to the residents of the .Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and ,,Roanoke. ~~/ MENTAL HEALTH SERVICES CRISIS AND ASSESSMENT SERVICES FIRST CALL (Crisis and Intake/Assessment} SEXUAL ASSAULT RESPONSE AND AWARENESS (SARA) 410 Elm Avenue, SW, Roanoke ADULT SERVICES PATTERSON COUNSELING CENTER REGIONAL SERVICES FOR DEAF AND HEARING IMPAIRED PERSONS 1729 Patterson Avenue, SW, Roanoke COMMUNITY RESOURCE MANAGEMENT STREET TEAM 424 Elm Avenue, SW, Roanoke MOUNTAIN HOUSE CLUBHOUSE CHURCH SOCIAL CLUBS 317 Washington Avenue, SW, Roanoke PSYCHIATRIC SERVICES 410 Elm Avenue, SW, Roanoke CHILD AND ADOLESCENT (C/A) SERVICES IN-HOME SERVICES 1336 Maple Avenue, SW, Roanoke CASE MANAGEMENT AND EARLY CHILDHOOD SERVICES 1313 Maple Avenue, SW, Roanoke OUTPATIENT SERVICES 1125 First Street, SW, Roanoke CHILDREN'S DAY TREATMENT 422 Elm Avenue, SW, Roanoke CONTRACTUAL PROGRAMS Roanoke County Department of Parks and Recreation TRUST .~-/ MENTAL RETARDATION SERVICES COMMUNITY SUPPORT SERVICES COUNSELING AND LIFE SKILLS CENTER CRISIS SERVICES FAMILY SUPPORT PROGRAM RESPITE SERVICES: SHORT-TERM CARE COMMUNITY TRAINING SERVICES BRIDGE BUILDERS PROGRAM 1315 Second Street, SW, Suite 201, Roanoke RESIDENTIAL SERVICES HAZELRIDGE ROAD 5220 Hazelridge Road, NW, Roanoke MELROSE AVENUE RESIDENCE/CRISIS STABILIZATION 3605 Melrose Avenue, NW, Roanoke NIAGARA ROAD RESIDENCE 805 Niagara Road, Vinton READ ROAD ADULT HOME/RESIDENTIAL RESPITE FACILITY 3003 Hollins Road, NE, Roanoke SUPPORTED LIVING 3605 Melrose Avenue, NW, Roanoke CONTRACTUAL PROGRAMS ARC-Roanoke/CHD Industries Goodwill Industries Tinker Mountain, Inc. Easter Seal Society of Virginia, Inc. Roanoke County Department of Parks and Recreation . _. SUBSTANCE ABUSE SERVICES SUBSTANCE ABUSE ASSESSMENT CENTER 1133 Second Street, SW, Roanoke DETOXIFICATION UNIT PRIMARY CARE UNIT 801 Shenandoah Avenue, NW, Roanoke HEGIRA HOUSE Therapeutic Community/Drug & Alcohol 1405 Patterson Avenue, SW, Roanoke JAIL TREATMENT SERVICES Roanoke City, Roanoke County and Botetourt County Jails NEW DIRECTIONS Outpatient Counseling Center 1345 Clarke Avenue, SW, Roanoke PREVENTION PLUS Substance Abuse Prevention and Early Intervention 541 Luck Avenue, SW, Suite 230, Roanoke PROJECT LINK Trinity United Methodist Church 305 Mountain Avenue, SW, Roanoke PHASES Day Treatment, Intensive Outpatient, Relapse Prevention and Aftercare 836 Campbell Avenue, SW, Roanoke SUBSTANCE ABUSE SUPPORT SERVICES 836 Campbell Avenue, SW, Roanoke 4.L~' "` CONTRACTUAL PROGRAMS Bethany Hall ~.r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 1997 RESOLUTION 111897-05 TO ADVANCE FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, The School Board requested an advance of $ 50,000 on September 11, 1997 for environmental assessments, advertising costs for architects and engineers, core drillings, and other costs related to the acquisition of land in South County, and WHEREAS, the County Board approved this $50,000 advance on September 23, 1997, and WHEREAS, the School Board has now requested an advance of an additional sum of $1,721,200 to hire architects to design various school projects, 1 ~ ~~ NOW THEREFORE BE IT RESOLVED that the County Board will advance the additional sum of $1,721,200 to the School Board to hire architects to design various school projects. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Hol n, Deputy Clerk Roanoke County Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Brent Robertson, Budget Manager Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk to the School Board Martin Robison, Assistant School Superintendent 2 ACTION NO. ITEM NUMBER ~ '~ f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 AGENDA ITEM: Request to Advance Funds to the School Board for Phase I Architectural Contracts COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. 1 suggest that we have a work session in the near future to review the status of these projects with the schools. It may be good to arrange it at a time when we can visit potential sites for the new high school. SiJMMARY OF INFORMATION: On August 19, 1997, the County Board of Supervisors authorized the School Board to proceed with Phase I of the School Capital Improvements Program as outlined and revised by the Blue Ribbon Commission. Phase I includes $47,719,732 of projects that include a new South County High School, Science Labs, renovations at Glenvar Middle School, a new Bonsack Elementary School, renovations at Burlington Elementary School, renovations at Clearbrook Elementary, and roof repairs. The Schools were given approval to proceed with the selections of suitable sites and architectural firms. The Board of Supervisors expects to advance up to $4,075,200 for these start up costs, as shown on Attachment A. The School Board was directed to return to the County Board for approval of advances as each contract was awarded. The Board of Supervisors previously advanced (on September 23, 1997) $50,000 for advertising, surveying, and costs related to land acquisition. At this time, the School Board is ready to award the A&E contracts on the Phase I projects. They are requesting an advance of $1,721,200, which represents the design portion of the contracts that will be paid over the next year (See Attachment B). FISCAL IMPACT: The initial startup costs for Phase I will be advanced from the County. These advances will be reimbursed at a later date with proceeds from a VPSA loan or a general obligation bond issue. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution which advances $1,721,200 to the Schools for expenditures to be paid over the next year related to the Phase I A&E fees. M:\FINANCE\COMMON\BOARD\11-18-97.RPT November 13, 1997 '. SUBMITTED BY: Deanna Gordon Superintendent of Schools -/ APPROVED: Elmer C. Hodge County Administrator Approved () M~ti nn by Denied ( ) Received ( ) Referred ( ) To () I~ U Eddy Harrison Johnson Minnix Nickens No Yes Abs M:\FINANCE\COMMON\BOARD\11-18-97.RPT November 12, 1997 .; f Attachment A Funds Needed to Begin Phase I Planning New High School Land and related expenses A + E costs -initial plans Survey and Testing work Science Labs A + E costs -initial plans Glenvar Middle Renovations A + E costs -initial plans Survey and Testing work New Bonsack Elementary A + E costs -initial plans Survey and Testing work Burlington Elementary Renovations A + E costs -initial plans Survey and Testing work Clearbrook Elementary Renovations A + E costs -initial plans Survey and Testing work Advances Sept 23,1997 Nov 18, 1997 $ 2,250,000 $50,000 880,000 $880,000 100,000 100,000 104,000 152,000 152,000 12,000 12,000 260,000 260,000 50,000 50,000 128,000 128,000 12,000 12,000 115,200 115,200 12,000 12,000 $ 4,075,200 $50,000 $1,721,200 The above costs are summarized from the report prepared by Martin & Associates for the Blue Ribbon Committee. M:\FINANCE\COMMON\Sch-cip\PHASE-1. W K4 1 11 / 12/97 N ~+ V d 'o a d N t a L w N N O O L a w a w 0 L ~ ~ O O O O O O O O O O O O ~~ ~ ~ N r N r- N r O O O ~ CO OO G1 .a +- ~ y r r ~ N H Z O O O O O O V N O O O C O N C W ~ ~N ~ N ~ 000 ~ M ~ Q - ~ d ~ ~ ~ 00 N ~ Q ~ ~ O C t V d H N d L d N ~ ~ ~ _ C ~ 's ~ N p, •L •~ ~ a LL W W otS N ~ d N LL t4 m V t L a a ~ ~ ~ * ~ Z Z ~t i~ i~ ~ ~ N N o 0 0 ~ ~ ~ ~ ~ ~ ~ ~ CO O (~ C C Attachment B E _ O O O O M O O O O N te ~ ~ a' ' O O r ~ r r M ~ U O ~ ~ w' ~ d' ~- U O O N ~ 4) ~ "r •~ U ~ N ~` a ~ ~ Y Q ~ ~ ~ ~ ~ ~ ~ N ~ c Y ~ ~ fA ~ ~ o ~ n ~ ~ ~ U Q a~ OO ~ U ~ ~ ~U X ~ _ Q ~ N w O ~ O ~ ~ W O N -a -g ~ O 2 rr ~ U ~ f~ N ~ W '~ ~ ~ O N ~ ~ ~ ~ L %~ O E O U O -~ ~ U O C '` m ~ > ~ ~ O (/1 3 Z ~ O m 3 Z , N o ~n ~ U C ~ ~ ~- l FROM THE MINUTES OF THE ROANOKE COUNTY SCHOOL BOARD, MEETING IN REGULAR SESSION ON NOVEMBER 13, 1997 IN THE BOARD ROOM OF THE ROANOKE COUNTY SCHOOLS ADMINISTRATIVE OFFICE: RESOLUTION OF THE SCHOOL BOARD OF THE COUNTY OF ROANOKE, VIRGINIA REQUESTING AN ADVANCE OF FUNDS FOR CERTAIN EXPENDITURES MADE AND / OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIl'PING OF CERTAIN CAPITAL IlVIPROVEMENTS FOR SCHOOL PROJECTS WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and / or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the . proceeds of one or more tax-exempt financings for certain expenditures made and / or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board requested an advance of $50,000 on September 11, 1997 for environmental studies, advertising for architects and engineers, and related land acquisition costs, and WHEREAS, the County Board approved this $50,000 advance on September 23, 1997, and WHEREAS, the School Board now desires to hire architects for the design of certain school projects, Now THEREFORE BE IT RESOLVED that the School Board requests the County Board to advance an additional sum of $1,721,200 to hire architects to design various school projects. M:\FINANCE\COMMON\BOARD\11-13-97.WPD November 12, 1997 E--/ • AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 1997 RESOLUTION TO ADVANCE FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the • "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, The School Board requested an advance of $ 50,000 on September 11, 1997 for environmental assessments, advertising costs for architects and engineers, core drillings, and other costs related to the acquisition of land in South County, and WHEREAS, the County Board approved this $50,000 advance on September 23, 1997, and WHEREAS, the School Board has now requested an advance of an additional sum of $1,721,200 to hire architects to design various school projects, NOW THEREFORE BE IT RESOLVED that the County Board will advance the additional sum • of $1,721,200 to the School Board to hire architects to design various school projects. M:\FINANCE\COMMON\BOARD\11-18-97.RES November 12, 1997 ~~ desk of BRENDA CHASTAIN ~~~' ~, FROM THE MINUTES OF THE NOVEMBER 13, 1997 MEETING OF THE ROANOKE COUNTY SCHOOL BOARD OF ROANOKE, VIRGINIA MEETING IN REGULAR SESSION AT 7 P.M. IN THE BOARD ROOM OF THE SCHOOL ADMINISTRATION CENTER RESOLUTION OF THE SCHOOL BOARD OF THE COUNTY OF ROANOKE, VIRGINIA REQUESTING AN ADVANCE OF FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board requested an advance of $50,000 on September 11, 1997 for environmental studies, advertising for architects and engineers, and related acquisition costs, and WHEREAS, The County Board approved this $50,000 advance on September 23, 1997, and WHEREAS, the School Board now desires to hire architects for the design of certain school projects, NOW, THEREFORE BE IT RESOLVED that the School Board requests the County Board to advance an additional sum of $1,721,200 to hire architects to design various school projects. On motion of Mr. Canada to adopt the resolution, and carried by the following voice vote: AYES: Jerry L. Canada, Marion G. Roark, William A. Irvin, III and Michael W. Stovall NAYS: None ABSTAIN: Thomas A. Leggette ABSENT: None TESTE: Q~f e.'~CXC~ ~ U lG~ far~nl Brenda F. Chastain, Clerk Roanoke County School Board z xz c~ ~ ~ ~. ~ ~~ ~ ~. ~, o ~ ~ ~ ~ o m v~ ~ ~' ° C1 a a. to ~ ~ t~ ~ `_ `~ ~ ~ 0 " c~ n ~ (~ ~ ~ ~ ~ ~ ~ ~ ~ n ~~~ ~ ~ ~ x ~ ~ ~ ~ `° ~ ~ ~,• ~ ~ y ° ~ W 0 0 0 0 ~~ ~, ~ ~ o 0 0 0 ~ ~ ~ ~ ~~ ~~ 0 0 0 ~ ~ x °' a z z H G1 ~~ 0 ~ * a a v ~~ H tai n * * * * * c r 0 c~ w ~`?> ~ O~0 fI1 N ~+ ~ ~::::> ~ O O N 00 r(!i '~`'~ O O O O N ~"~ z ~:::>: z >< y z CCi' O y~ ~ i~?:: O O N N N ~ C ~ O O O O ~"C ~ O x ~° O O O r 0 x b O n y O Z O O H ~C O O r :'~, z 0 A "! W A-111897-1 ACTION NO. ITEM NUMBER ~"°-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 AGENDA ITEM: Request from National Association of Counties (NACO) for a contribution to fund a Legal Defense Fund to oppose changes in the 1996 Telecommunications Act COUNTY ADMINISTRATOR'S COMMENTS: The National Association of Counties (NACo) was involved in lobbying the Telecommunications Act of 1996 and was successful in protecting county interests in the areas of zoning of cellular towers and other issues. Due to NACO's lobbying efforts, the 1996 Act gave local govemments the authority to regulate the location of towers by zoning or other permitting regulations. They are now in the process of developing a legal defense fund to resist attempts by the telecommunications industry to preempt local government authority and overturn local government protections in the Telecommunications Act. Local governments are most concerned with rights-of--way authority, cellular and broadcast tower zoning authority and local government revenue raising authority as it applies to telecommunications services. SUMMARY OF INFORMATION: NACo will coordinate with the U. S. Conference of Mayors and the National League of Cities in the hiring of counsel to represent local governments before the FCC. Currently there are three petitions pending for the FCC, all of which would preempt local zoning authority to various degrees. Additional information on the cases is in the attached letter from NACo. NACO is requesting contributions for the legal defense fund based on population and they are requesting $1,000 from Roanoke County (50,000 - 250,000 population). Roanoke County has already faced one potential lawsuit over this issue, and we could spend far more than the $1,000 that is requested by NACo. FISCAL IMPACT Funds were not included for this unplanned ,expense in the 1996/97 budget. The contribution could be appropriated from the Board Contingency Fund or the Unappropriated Balance. ~~~~~~~~ i u ~ ~ ~ • ~ Staff recommends that the Board of Supervisors appropriate $1,000 from the Board Contingency Fund to be contributed to the NACo Telecommunications Defense Fund. Respectfully Submitted by: ,~"~ ~~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved (x) Motion by: H. C. Nickens to approve Eddy _ ~ Denied () staff recommendation contribution of Harrison _ x _ Received () $1.000 from funds other than Board Johnson _ x _ Referred () Contingency Fund Minnix _ x _ To () Nickens _ x _ cc: File Diane D. Hyatt, Director, Finance NACo Telecommunications Defense Fund ~ . ~ ~.. r o National Association of Counties October 29, 1997 Mr. Elmer C. Hodge County Administrator Roanoke County P.O. BOX 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: At the recommendation of the Virginia Association of Counties, I am writing to you concerning a NACo fundraising effort to secure resources to develop a coordinated legal campaign to resist efforts by various interests in the telecommunications industry to preempt local government authority. As you may know, NACo was very much involved in lobbying the Telecommunications Act of 1996 and was successful in protecting county interests in the areas of the zoning of cellular tower and compensation and management of the public rights-of--way. It is now apparent to us that there is a need to raise funds to develop a legal defense fund to resist attempts by the industry which is seeking to preempt traditional local government authority and overturn local government protections in the Telecommunications Act by petitioning the Federal Communications Commission (FCC) and filing suits in the courts. For county and other local governments, the areas of greatest concern are rights-of--way authority, cellular and broadcast tower zoning authority, and local government revenue raising authority as it applies to telecommunications services. With our telecommunication legal defense fund, NACo will coordinate with the U.S. Conference of Mayors and the National League of Cities in the hiring of counsel to represent local governments before the FCC and in the courts on cases the local government organizations believe to be precedent setting and relate to the issues mentioned above. Currently there are three petitions pending before the FCC, all of which would preempt local zoning authority to various degrees. The first would preempt local authority to establish temporary moratoria on cellular tower siting; a second would amend the existing rule on the environmental affects of radio frequency emissions from cellular towers, including an attempt to remove local government from monitoring radiation from cellular towers; and a third would preempt much of local 440 First Street, NW Washington, DC 20001-2080 202/393-6226 Fax ?02/393-2630 r1 LJ • ~ .. Page 2 ~4 government's authority over the zoning and siting of broadcast towers, a very important issue as the shift to digital television occurs. In addition, the FCC recently issued its decision on the Troy, Michigan right-of-way case brought by TCI Cablevision and it may be necessary to ask the FCC look at the case again or ask the courts to review the decision. The following is what we are asking counties to contribute.: Population Contribution 0-25,000 $300 25-50,000 $500 50-250,00 $1000 250,000-above $2000 Please make your check payable to the National Association of Counties and designate it for the Telecommunications Defense Fund. It should be sent to NACo, P. O. Box 79007, Baltimore, MD 21279-0007. Thank you for your consideration in this matter. If you have any questions, please contact me or Bob Fogel (202-942-4217) at NACo. Sincerely, ,~~ ~ - 1,~~-e__ L 1J. Naake ~' Executive Director A-111897-2 ACTION NO. ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 AGENDA ITEM: Consideration of Governor Allen's Additional Thanksgiving, Christmas and New Year Holidays COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Employee Handbook provides for any additional holidays appointed by the Board of Supervisors or the Governor of Virginia to be added to the 88-hour maximum for County employees (See Attachment A). For the last six years, the Governor of Virginia has declared additional holidays around Thanksgiving, Christmas and New Years, and the County Offices have followed that schedule as follows: 1997 3 days (proposed) 1996 2.5 days off 1995 4 days off 1994 1.5 days off 1993 2 days off 1992 2 days off 1991 3 days off SUMMARY OF INFORMATION: On November 1, 1997, the Governor of Virginia authorized additional holiday time at Thanksgiving, Christmas and New Years (see Attachment B). All State offices are to close on Noon Wednesday, November 26. Also, all State offices will close at Noon on Wednesday, December 24, all day on Friday December 26 and on Friday, January 2, 1998. The Governor advised that this holiday leave is granted in addition to employees' annual leave and will not count against employees' regular leave balances. Several Board members requested that the additional days off be placed on this agenda for discussion and approval by the Board. They further requested that we review the holiday schedule for 1998 at this time. Attached is a list of the holidays and a 1998 calendar with those days circled (Attachment C). The Board may recall that several years ago, at my request, the Election Day holiday was eliminated and instead the County Offices were closed the Friday after Thanksgiving. The Judge has already authorized Constitutional Offices located in the Roanoke, Roanoke County, and Salem courthouses to be closed. The School Board has authorized the School Superintendent to decide whether the School Administrative offices will close on the extra days provided for by the Govemor. They plan to follow the same schedule as the County Offices and are waiting for a decision by the Board of Supervisors. The teaching staff follows a different holiday schedule and receives 10 days off from December 22 through January 2. FISCAL IMPACT: The Police, Fire/Rescue and Sheriff Departments will incur total overtime costs of approximately $10,000. The departments have always absorbed these costs without additional funding. STAFF RECOMMENDATION: I recommend that the County employees be allowed to take the additional holidays authorized by Governor Allen as outlined in the Employee Handbook and already approved for Constitutional Offices in the Courthouse. Your approval will also allow the School Administrative staff to take the same holiday schedule. Submitted by: Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved (x) Motion by: H C Nic kens to aRgrove Eddy _ x _ Denied () granting three days as directed by the Harrison _ x _ Received () governor and revis e EmRloy~e Handbook Johnson _ x ._ Referred () to delete "or the Go vernor of Virginia" from Minnix _ ~ _ To () the holiday schedul e section Nickens _ x _ cc: File Joe Sgroi, Director, Human Resources Dr. Deanna Gordon, School Superintendent ATTACHMENT A EMPLOYEE HANDBOOK K. Holiday Schedule The following days shall be observed as holidays: New Year's Day Lee-Jackson-King Day George Washington Day Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Day January 1 3rd Monday in January 3rd Monday in February Last Monday in May July 4 lst Monday in September 2nd Monday in October November 11 4th Thursday in November Friday following 4th Thursday in November December 25 and any other days approved by the Board of Supervisors or the Governor of Virginia as a legal holiday or for State and/or County offices to close. The Board of Supervisors reserves the right to amend the holiday schedule at any time and to increase or decrease the number of holidays observed. For those offices that remain open on designated holidays or do not follow the established holiday schedule, the total number of paid holidays shall not exceed 11 eight-hour working days or 88 hours. Any additional day(s) appointed by the Board of Supervisors or the Governor of Virginia will be added to the, 88-hour maximum for these offices. Holidays are considered an eight-hour work period that falls on the specified holiday. When a holiday falls on Saturday, the Friday before the holiday will be observed. When a holiday falls on Sunday, the Monday following the holiday will be observed. All regular full-time employees are eligible to receive pay for observed holidays. However, an employee must be on pay status the full workshift {normally eight hours) before and after the holiday to receive holiday pay. Employees who are on leave without pay on the work day immediately before or after a holiday will not be paid for that holiday. ~,.°..,~ Those County employees required to work on holidays will be paid following the guidelines found in Chapter VII, section F, "Holiday Compensation. " ATTACHMENT B GOVERNOR ALLEN MEMO ~~' _ .~_ ~6Vi't110f MElYrO 1~T1U~11 , Qf~Ce pf t~C ~J©Ue7t'tflir t ~''j 1r5 u ~ t5 ~, i~ovembcr 1, 1997 ~ n(~n(~~{ 1~II.J t ~ ~ ~~1 TC?: A]l Stan Employcc~ Ft~41vt: C=rt~rgc Allcr~ ~'-~ SU'~J~GT; X~oliday , ~ am authorizing addirional holiday tame for all stgt~ employees at T~,anlcsgivtn,g and Christmas. i wanted t~ give you ties infazmaiiori in advance: so that you c~i »~akc travct plans early az~d take advantage nfspecial fares. The modified holiday schedule is es fellows: State a$"icGS arc closed on'Fhwsday, i~ovember` x7, and Friday N©vembcx ~8, for Thanlcsgtviing. St close at 'Wcdnts vcm a will. ~~ I TtV~AS~ S~ata a~"icas will be c]QSed oa "~hwwsday~, l~ecesnber 2S, fnr Christinas I)ay and . . '1'!•iursday, Jar-uuy 1, fnr I~cw Year's l~-y..l.*+ additi~.~t~t~'b i will _ . • . _ T1 Jam,.. ~lOrmal agency procedures, as act forward by AFT, we`ll be used im im~Iernanting this additYnnal holiday leave for agencies with 2~-hoax aperadans. Agencies whsch arc regaircd to be ir- frill opera#ivr+ an the additional days des~gnatad above wi]1 estab]ish sn alternate schedule as provided far ire personnel golaetes. This holiday leave i~ granted in additxoa to your annual leave and will nc~r eaus~t against your rtg~ala.r leave balances, If ~~ou have already requested annual ltawe during this time, your agency pcrsoau-el otixce will ensure that yo-u leave bal~iccs will riot be changed. Thank you for your coa~;iriucd outsta,ndix~g service to our Cammat~wcalth. ~~~ Su~~ Ciplool kW~mor,d, Vualnl~ 23219 + (bDt) 78b~123t Tinl7 {80{} ]77.81173 E ;,3 TQTAL P.b~ ATTACHMENT C 19 9 8 1998 HOLIDAY SCHEDULE JANUARY FEBRUARY MARCH WK S M T W T F S W K S M T W T F S ~W K S M T W T F S 1 1 2 3 G 1 2 3 4 5 6 7 10 1 2 3 4 5 6 7 z 4 5 6 7 8 9 10 . ~ 8 9 10 11 12 13 14 u 8 9 10 11 12 13 14 3 11 12 13 14 15 16 17 ' a L5 16 17 18 19 20 21 ~z 15 16 17 18 19 20 21 a 18 19 20 21 •-22 23 24 9 22 Z3 24 25 26 27 28 za 22 23 24 25 26 27 28 5 25 26 27 ,28 29 30 31 is 29 30 31 APRIL MA'Y JUNE WK S M T W T F S ~WK S M T W T F S WK S M T W T F 5 is 1 2 3 4 ' is 1 2 z3 1 2 3 4 5 6 15 5 6 7 8 9 10 11 >9 3 4 5 6 7 8 9 za 7 8 9 10 Il 12 13 1G 12 13 14 -15 16 17 18 zo 10~ 11 12 13 14 15 16 2s 14 IS 16 17 18 19 20 17 19 20 21 22 23 24. 25 - 27 17 18 19 20 Z1 22 23 w 21 22 23 24 25 26 27 is 26 27 28 29 30 zz 24 25° 26 27 28 29 30 z~ 28 29 30 za 31 JULY AUGUST SEPTEMBER WK S M T W T F S '.R'K a M T W T F ~ :'~5 WK S M T .y W #I' F S z7 1 2 3 4 si 1 3G 1 2 3 4 5 za 5 6 7 8 9 10 11 32 2 3. 4 5 6 7 8 i37 6 7, 8 9 10 11 12 zs IZ 13 14 15 16 17 18 sa 9 10 11 12 13 14 15 . w 13 14 15 16 17 18 19. 30 19 20 21 22 23 24 25 34 16 17 18 19 .20 21 22 3s 20 21 22 23 24 25 26 31 2G 27 28 29 30 31 3s 23 24 ZS 26 27 28 29 ao 27 28 29 30 3G 30 31 OCTOBER NOVEMBER DECEMBER WK S M T W T F S' WK S M T W T F S WK S M T N '~' F 5 ao 1 2 3 45 1 2 3 4 5 6 7 a9 1 2 3 4 5 of 4 5 6 7 8 9 10 aG 8 9 10 11 12 13 14 50 6 7 8 9 10 11 12 az it 12 13 14 15 16 17 a~ 15 16 17 18 19 20 21 si 13 14 15 16 17 18 19 a3 18 19 20 21 22 23 24 as 22 23 24 25 ZG 27 28 . sz 20 21 22 23 24 25 26 as 25 26 27 28 29 30 31 , av 29 30 27 28 29 30 31 _rnvVVy~ New Year's Day Lee-Jackson-King Day George Washington Day Memorial Day Independence Day Labor Day Columbus Day January 1 ~ ~ ~Sa 3rd Monday in January ', 3rd Monday in February Last Monday in May July 4 lst Monday in September 2nd Monday in October Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Day November 11 4th Thursday in November Friday following 4th Thursday in November December 25 -~ .* ACTION NO. ITEM NO. ~ :.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for December 16. 1997. The titles of these ordinances are as follows: 1) An ordinance to obtain a Special Use Permit to operate a home occupation in an accessory structure, located at 6934 Brookview Road, Hollins Magisterial District, upon the petition of Vince's Small Engine Repair. 2) An ordinance to rezone 14.22 acres from AG-1 to R-1 to construct single family homes, located in the 1500 block of Skyview Road, Catawba Magisterial District, upon the petition of Opie Tiller. 3) An ordinance to obtain a Special Use Permit to allow a private kennel, located in the 4601 Goodman Road, Vinton Magisterial District, upon the petition of Golden Oaks Kennels. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. ,f STAFF RECOMMENDATION: Staff recommends as follows: / ~~ (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for December 16, 1997. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 11 through 33, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, ~ ` -1`~V~ Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by Eddy Harrison Johnson Minnix Nickens No s Abs • COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. P.O. Box 29800 Roanoke, VA 24018 ( 540` 772-2068 FAX (540) 772-21 08 ~aG,' of s°~y7 9-- Fvr staff use only r'"P GI3`19-t date r cei a ~' r eived by: •. 30 1 ,•- f~e: app ication P /BZA da;e: c placards issued: BOS date: 1Z Case Number: J . y / v . • Check type of application filed (check all that apply}: ~ VARIANCE ~ REZONING ®~PECIAL USE } E~ .3 ~1/~ Applicant's na ~L,e'S~ ,~~vS, /h-c~e n~~`~'r"`~J ~~~ Address: ~ ~~~-~-' ~~c.c.c/ ~~ Phone: ~ ~" ' Zip Code~.~~/ Owner's name: ~ / O ~~~ ~ Address: ~~/N~~ / / i ~// (p ~ ~ ~ r-, /~ Clk~l~ ~'~J--~, ~`J Phone: ~~ ~ ~~U Zip Cod~~~ ~ Location of, property: Tax Map Number.~ ~ 1~~' r '3 ~ ~oyh ~ ,~, ~l ~~j~~.c..C,~,~ d~ "" Magisterial District: ~ Z~' IIO-y-z'~ ~,~ ~-~ ' Community Planning Area: ~~~P: ~ . ~•~..yPK Size of parc eel (s): acres sq.ft. Existing Zoning: R-( Existing Land Use: ,2PSr~z-•~a-~ Z-~~ `~ ~ I~ c k 1 f Su,,.,„ P~JeQ.~ /1~ a 3 Proposed Zoning: ~- t' S~ 1D- Proposed Land Use: "ra aPe,x~ s-~t /~ ~,;~,~ P ~~q„- ~~ accPSS~-}r ~4rc,ge . For Staff Use Onr• Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES NO IF NO, A VARIANCE IS REQUIRED FIRST. . Does the parcel meet the minimum criteria for the requested Use Type? YES NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being prover=d with this request? YES NO Variance of Section(s) of the Roanoke County Zoning Ordinance in cr~~r to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. tvs v ws v ws v Consultation 8 1 /2" x 1 1 " concept plan Application fee Application K ~ Metes and bounds description -;,< Proffers, if applicable Justification MU Water and sewer application Adjoining property owners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge nd consent of the ner~. Owner's Signature: ~ ~~,~~~ ,~ ,~ ~r~\~~=dlb .pplicant The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as t~~e purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. Please describe the impact(s) of the request on the property itself, the adjoining properties, and.the surrounding area, as well as the impacts on public services and facilities, including w',a~te-fir/s gr, roads, chools, ~ parks/recreation, and .fir~/res ~ ~~~, ,Oir,c,~~ ~ ~~L Q ~~~'~.~1'-Jv f~ ~i~-% ~ 0 ,2 ct ;~ .tJ`wc ~ ,lam ~"¢ ~" a ~ ~ C~ /1-z-~-t /yk.~....~ ,c~~ G.-t- . ~L ~ ,1, ~, ~~ ~~~~ -~3Arr,' :7 ~f ' For StaN Use Only: Case Number ~" / • . .. '.f. s _ •.~ai ~.1r ar.~rfi j ..IS.. T r~.. ..ak Y. ~P:~ {~.t.: .rY ~,~~J,]~ •~~~ty.~7 Te.t h ' ~ L `. k•.x. ~ i jr' ' ~ - - a y'- A - .. ~ ''r ~ 4 . - t, - .~ . _} 1 - ~~ ,$ ~ 8R40l~C v f~ W ROAD N:w. ~ ~ ; . a _ FOt~MI`R~Y WA~.t_RC>; sr: ~' ~ .. 3; :-t ~. ~ ~~ SET 0' lv 5 ~ ~ k. ~ F" '~ F S . uNe crtosSes '° PIPe ' ~ t ~ - ~ ~. a 0~0 ~ s~ C~ 7•~ ~ ~ 3 '' - ,~ ~ , ~ • v Lrxe Ca o55e5 ~ 2T E ~ r= ~,~ ~ , c~ . _ _ .1 '~~ ~' • s' FbRCN r ~ z , Yi?`i ~ N 152. s 16.8' m ~ ~~ -~. ~ 13' 10. 2. b r V n z m ouc N BR K- RANCH Q . 1~~ oN . >> __ ;= ~, SET z a ~ ~O I~6934 -+ _ ~ - "~, w ~ ~ t` Y N 0 _ . V `• ~ m .a Q' `~ .. ~ ~: W • „Q a J k 'i IRcW _ ~ 45.1' 16.8' c - - ... ,r F= , '~ . L~ _ ', ~ ~'` '^ P~.Tia ~ '_ f' '~ / I~' la . ~' - ~ ~ ~ ~ ~ lD _, f,OT ~ ~ r n ' `C ~ A` } 1 w y _ ~a ~ _ 3 ~ ` ` r ~ ,1 ~ _ . ~ ~fj~~`~ . y ~ 7~ O '> ~ ~ ~ ' ~ ~X~'3'e ~ . ~.. 0 ~ ' r c0 ~ ~ ~ . _ N ~ ti ' /~ . S - u ~2 9~51~ ~ r W _ o ~c ~YP,< "j ::~: r LOT 8 ~ ~ t - - -~ ~:F r •.~ 6 SURVEY FOR : ~ , .;- ~ : s - - --~} BERNARD L . 8~ .MARSHA T. 'CAVENDISH `:~-- o~ (~OT 9, B~.OCK l l ; MAP.: N.~ 3--.SUMM~.RDEAN .. ~~s ' ', '~° ~ ~ ~ _ ..nn -~~. d c~`3 F~ ~ . PU. 9~ ~ ~ P. 6: 3 t, ~,~-. s , ' - - ti ' ~ ROA1~lOKE . COUt~1TY, y ~_ `''~.;~~~~,- ~~~ I HEREBY~CERTIFYTHATTHIS ~ ;• ~~ ;. VIRGIN IA.~' ~ ~ ~ _'" PLAT OF SURVE IS ORRECT ~ ' SCALE 1' "4D•'T°'+~ f , Y~~T. P.- PARKER &~SON - _ r;BY: r r ., ~ ~ - ... .. ~DATEr`,- `NOV~~`I$~ r - CERTIFIED suR ENGINEERS ~& SURVEYORS . ._ ' J ~./1ND VEYOR N: B f' J, _^ ~~ Q NORTH '~. ,rya - . ~ 52 ~ r •O' \ \ rIJ \ •J ~ J 1 \ ' ~ O • • • 2 I ~ ~O J ` •,t / JJ '~ \ ` O 3 '' ~ I ( O /S i \\ r cos /~ ~ r o ~~ 48 II ~"•• '~9~ 4 I 17 O • J ~ ` rr eri ~ ~ ~ 12 ~•' S ~ ~~. '' 47 ~ blsi` •ti M ' ` ~ ` ° J .'~~ 1` } 51 :, ~ 15 ^_ 14 .l 'a13 /~ ~ ° e~ '~ 46 >> ti 1 O i 6519+ 69 /` ~~+ `S ~^ 45 1 , 1s " •~ / a• ~ Q ~ ~ / w ,e / J ` ,r ;44 ~• J ` r R 1 18i5 _r ' ~ ~ 69 J e ~~ la iG Q • p ~ N~ t \ Y 1 23 p IIJ ! ~r ~ ~~1 6911 ~ ~~ 1 s ~ 6918 6~ sr ~~. ll ,~ sx ~ 69 ~' a~ t , r, ° ..~d 21 22 •d 26 / s9'O '''r 43 -- ,.~ - - 42 JOjs ~,, -~~ ~ ~ Lee .._ ~~~ - o hlanC b~ _ ` W ~ / ~_ lr • 27 / Crely '~ 29 y~ ! ~ ~~ b __ - •^ _' R 26 ~ ~ V 2Jl x 1 ! h ~O ~1T'.1 o p JO ~ se 1 n " °' w z ~ 25 - a R7. /g62 In t - - a 'Q~stlr, ~ ~e, ~: Ave. n, e '~~ ;• • " ~ s 37 ~ ~ "c ,y r o 25 14 e ~ R 34 , ~ ~e, y, 8 _n ICISAc I.SOAc 4 0 Q A 3 ~ r,., ~ 36 ~ b e ~ R ~ . ti R 2 r 35 r e ~ ~z. ~_ b a e `o a 35 /+'~O 3 e ~ 27 o v ~ ~ - nZ Jr I.66AC • ° ~:~ ~°. ss "O ~ I e ~I L )~ J b R ~° ~~ O~ s t :°~~ 5.07 Ac - - • x- ~ - - - ~ UINCE'S~~SMALL :'ENGINE-•REP~CIR __ ~' DEPARZ~IENrI' OF PLANNIA7G - • SPECIAL USE PERMIT : ~~• AND ZONING 27.16-4-24 - - • dal _ - - ... _ . L • • COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. P.O. Box 29800 Roanoke, VA 24018 c 540 772-toss Fax c54o ~ 772-2 ~ 08 For staff use only ~ - .~, dale eceived•- received by~~ ~ I D ~ ' application fee:/ PC/BZA da:-- ~.o~ ~Z/ / placards issu d:, / c05 date: ~ U z~{ q~ V lZ jtz 9 Case Number: i Proposed Zoning: ~_ i For staff Use cr:;y Proposed Land Use: use Type' ~iuylE hcmC ~'~s,~~~fs- Variance of Section(s) of the Roanoke County Zoning Ordinance in c; ~~- to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IP r,NY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v wi v ws v Consultation 8 1 i2" x 1 1 " concept plan Application fee Application ~-,,u Metes and bounds description >y: Proffers, if applicable .-,-;,, Justification ~~:` Water and sewer application 1/ Adjoining property owners /hereby certify that / am either the owner of the property or the owner's agent or contract purchaser-and am acting with the know/ ge and consent of the owner. Owner's Signature: "~ ~~ ``~ ~ ~ ~ '~ ~ `~ ~~ '~''~~ ~` For Staff Use On/y: Case Number J~ /L.. The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the foilo~ving questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning districrclassification in the zoning ordinance. When we purchased this land in 1985, it had a zoriing classification of R-1. In 1992 Roanoke County rezoned this land to AG-1. We are requesting a change back to R-1 because we feel it is the more applicable zoning classification. The above property is approximately 520 fl. northeast of property zoned C-2. The south boundary is the south bound lane of I-81 and The City of Salem. The close prosinuty to the above and also numerous shopping centers and restaurants, plus, the availability of public water and sewer is more consistent with requested R-1 zoning. ease explain how the project conforms to the general guidelines and policies contained in the Roar,c~e County ~mpreher~~e~`Pner~s intent for this property has always been to preserve the integrity of landscape and vegetation. With potential for public water and sewer into this area minimal disruption to woodlands and visual landscape will be ensured Development plans include minimal tree cutting -only where necessary; houses will be built along natural slopes; drainage control measures are included; grading will be minimized - Please describe the impact(s) of the request on the property itself, the adjoining properties, and the sur rcunding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, ~~~~~4~sidential area. we feel the impact of this request will have a minimal impact on adjoining properties. The approval of public water into the area and also approval ofertending sewer to the above property is more in line with R-1 zoning than AG-1 (which is more for areas without these public improvements). We have discussed roads with VDOT officials and outlined what we propose to do; a copy of concept plan has-been shared with Ms. Jane Hess, who says she didn't see any major concerns. The renovations at Fort Lewis and Glenvar Schools should prove to be more than adequate and this request should have little to no impact in this area. The impact on fire and rescue should also be _ minimal; in fact, with public water in this area, it should be a welcome asset to the fire dept. _,~. rt 4 ~ ~ ~` ~~ 1 ~~\ \ ` r~ ~ O j i aw z~ ~~~; ~ ` ~ ®~ ^\~ ~ ' ` ~ ®`. ~ ~ ,r ~ ~ ~ ~ ; ~ , ~ ~~; t ~'; , r-- ~' ~; ~ i • 't , ~ ~ ~ ~ ~ ~ ~;l ~• ~; I ~ ~ iii t=~; ' - i I''~ i ) ~ , ~~•~~ , =~J ~ ~'~~ ;~ ! r ~~ ~ 1 ~ ~ \, \ 1 I1 11 1\ 11 \1 11 1\ 11 11 11 '~ \ \ 1 1 \\ \\ ~ , \ \ 1 1 1\ \1 ~ \1 11 11 11 11 \\ ';~ 11 \ 1 1\ 11 ~ ~ ~, 11 I 1 11 11 ~ 1\ 1 1\ , ~ 11 \1 1 1 11 11 ~ 1 ' ~ 1 11 , ~ ' ' ~ 1, „ ~ i 11 11 11 11 < ~ 11 11 ~ ~~~ 11 11 11 11 ~' ~ 1 \ 11 ~ ~~ 1 1 ~~ ~' 1 11\ 1 ~1 11 11 g ~i ~ ~Y <~ ~ ~ 1 ~g=~g~~ a w 8 ~ ~~~ ~ a ~ ,~ a Y v~ "' z '.e7 4 ~: $ ~; ~ U ~~,,, > <~~ O ~ rr~~ of <~SZ~6 Z 1 G~~ ~~~ _~ / 11 11 ~ ~ 11 11 / ~ ~ 11 11 ~ ~ 1 11 1 / 11 11 ~ 11 11 L 11„ ~ -_._ __.. 11 11 „„ „11 ~ „„ „11 ~ 11 11 11 11 ~ „„ 11 11 1 „„ ~r ` 11 „ 11 ,,~a 11 1 1 g8 ` ~ 1 1 11 ~~~ - 11 11 do ~ \1 11 ~~o ~ 11 11 ~ ~ a ~ y} pc.,,~ ~ ~ ~ ~a~? 1 1 \ 11 ,,.~ ~-~ 1 1 1 1 1 Qp p ~y O ^~ .. _ ~~ ~~ ~ 11 11 1 NNpp ~ ~~ ~., ~ ; I1 1 r~CyW ~K >> ~ 11 11 i. Q~.~r?p ~ ` ~ 11 11 1 1 4,`1.7 U F , '/ I 1 ~1 11 1, 0 NORTH ' I L35Ac/ ____ ~ 62 1`64 .27 136A ~. 24 /376 i~3. ~~,,,. ~9 8 Ro% .: ~ -- ~ OPIE TILLER _ ~` DEPARTMENT OF PLAIJNII~~ AG-1 TO R-1 Z' ~ AND ZONING 45.03-2-9; 10; 11; 12;-13; 13.1 ;? - - - ~~ COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr.~ P.O. Box 29800 - Roanoke, VA 24018 ( 540' 772-2068 FAX (540) 772-2108 For staff use on/y .~ ~`! A date recei a ceived by: n applicatio ( PC/EZ:. ~1 placards i da:e:/ ~/ / Case Number: '- ~~ Check type of application f~~iled~~ (check all that a?ply}: ^ REZONING L`~"SPECIAL USE ^VARIANCE Applicant's name: (~plder-i Q0.IG5 k.2Y~n~(5 Phone: L}2~-~5~',Z Address: ~~C' Zip Code: C-~evd mc~.,n Rc~ . ~ ~--x~~, v Q 2do14 Owner's name: ~0-~mond ~ ~ ~, pCct.l't~i~~ ~- ~"A-t"fr5 Phone: St~M~ Address: 50.YY1~~ Zip Code: Location of property: / Tax Map Number: ~ . 9/ r ~"' ~G ~ r ~$~~~J ~ t'.lagisterial District: ~~ tiIG~N Size of parcel (s}: 3- $2 acres sq.`t. Proposed Zoning: - Community Planning Area: ~~ ~jP.Q.Sciiiv~`-' Existing Zoning: -- ~` ~ Existing Land Use:_ ~esc~~v~~~.~ rvr Atari vsz L.^.,': Proposed Land Use: s//u vn.I~ -t sl.,.~~i~ u5e.- ~2 ~,n ~ -~ ~o r use Type: Does the parcel meet the minimum lot area, Y~i~t~, and frontage requirements of the requested cis::::? YES L/" NO IF NO, A Vr,'~~.`~CE IS REQUIRED FIRST. Does the parcel meet the minimum criteria fer ;-_ r=quested Use Type? YES NO IF N0, A VARIANCE IS REQUIRED FIRST. If re2oning request, are conditions being pra;;_-:_ with this request? YES NO VaRanCe 07 SeCtlOn(S} Of the Roanoke County Zoning Ordinance in ~"~_. ;o: Is the application complete? Please check if enclosed. APPLICATION WILL t`tOT EE ACCEPTED IF ~.~\Y OF THESE ITEMS ARE MISSING OR (NCOI~IPLETE. R!S V RJS V R/S V Consultation 8 1 /2" x i i " concept plan Application fee Application ='<v~ Metes and bounds description ~` Proffers, if applicab:e Justification M~3 Water and sewer application Adjoining property owners l hereby certify that / am either the owner o/ the property or the ov~~ner's agent or contract purchaser and am acting with the know/edge and r,.gnsent of tl;e owner. , Ov~~ner's Signature: Foi Stall Use Only: Case Number ., ~ ~, - , , r ~ i_4 E ~C~.tl'i Ltl~ D. i~G~-r~y~S ;. ~-,polder, Ccl~s I~z~,~15 i he Planning Commission will study rezoning and special use permit requests to determine the need arc justification for the change in terms of public healt~~, safety, and general welfare. Please answer the fo~:c•::ing questions as thoroughly as possible. Use additional space if necessary. Flease explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well ~s ;;.a purpose found at the beginning of the applicable zcrir~g district~cfassification in the zoning ordinance. r- I ) _ __~___--~ O ~ ~ a ~ ~ .{j ~. ~ l C V Z ~l~t. 2 !` ~ c~cJ i ~( /9 ~ aC Yl 2 q -: ~ L ~rG I YYL~ Q. c~ cryt, o'7.crY~, ~cL wcQ o y` o! ~~e ~^ ~~e.o~ ~ J ase explain how the project conforms to the s~r;~ral guidelines and policies contained in the Roane<. County mprehensive Plan. ~ --~-- / '7T ~e ~o tied rtT~~~ l Yn ~ a c. ~ o-yL ~rYL. ! ~L~ ° -~` o~ ~`'2 ~' ~ ~ i Please describe the impact(s) of the .request cn t`~e rrcpery itself, the adjoining properies, and the s::: c;:::cing area, as well as the impacts on public services anc f_~ilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. 3 ~~ nay. ~~, ~ ~ .. ~; • :.'viv'F. 'X " i15 L?E. 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I ~ . ~8 4 ••f ~ 1~) 3 i y~ - o~ ~ a65S `,6 / `~ z~ ~ ~ ~ 7 g j 1\ // ,~ ,)s 45 ~ 5a ~ 21 ,~9• 4 o ~ /~ 9 32~ . = 2 _ 1.33Ac g9A bsj' 'b I9 `tl$~`b 9 x'27 • ~~ 62• o ~ ti.89Ac \ • a. ._ /3 p /S q9 . 37 ,e6 ~- ~._ s{5 /q /6. X553 /s •.•~9 • ~/~ ~)' ` ~ I /s )°°640 ° 14Y'~ ~ 1 s /7 ~9 e36m 7J.~/9~ /a 41 ~ ~ ,2. i5aa /9A °s` .~ ~4i3TS" .. , • ~ 4 43 _ _ ~" DEPARTMENT OF PLANNING SPECIAL USE P E RM I T Z ~ AND ZONING 89.01-4-9 :~ ACTION N0. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 AGENDA ITEM: First Reading of an Ordinance Authorizing the Lease of Office Space for use by the Court Service Unit Staff for Crime Control Grant Staff Members COUNTY ADMINISTRATOR'S COMMENTS: ~ Q ,a„~~ BACKGROUND: The Court Service Unit administers several programs using monies from the Virginia Juvenile Community Crime Control Act. Three part-time staff members will be working to manage programs for Intensive Probation and Community Service. There is no space available in the Courthouse complex to house these individuals and programs. Staff has obtained proposals for the rent of office space to house these part-time employees and submits the attached ordinance for first reading to authorize the rent of 550 square feet of space in the Salem Bank and Trust Building for one year. Funding for the positions and for operating expenses including rent is included in the Crime Control Grant monies. We do not have any other office space available for the housing of these employees and request the approval of the attached ordinance. The lease would begin January 1, 1998 at an annual rate of $4,812.50. FISCAL IMPACT: None. The monies for the rent of space is included in the Crime Control Grant program. ~l RECOMMENDATION: Staff recommends approval of the attached ordinance for first reading which would authorize renting of space to house these grant programs. Respectfully submitted, Approved by, ohn M. Chambli s, Jr. Elmer C. Hodge Assistant Administrator County Administrator ----------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Received ( ) Referred ( ) To ( ) Eddy Harrison Johnson Minnix Nickens Ci-/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 1997 ORDINANCE AUTHORIZING THE EXECUTION OF A LEASE OF REAL ESTATE, OFFICE SPACE FOR THE COURT SERVICES UNIT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County and pursuant to the authority found in §~ 15.1-262 and 15.1-897 of the 1950 Code of Virginia, as amended, the acquisition of any interest in real estate, which includes a lease of office space, shall be accomplished by ordinance; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County the first reading on this ordinance was held on November 18, 1997, and the second reading was held on December 2, 1997, concerning the lease of office space for the use of the Court Service Unit at the Salem Bank and Trust Building in the City of Salem, together with all appurtenances thereto belonging; and 3. That this lease is with East Main Street Properties, L.L.C. of approximately 550 square feet of office space for a term commencing the 1st day of January, 1998, and ending the 31st day of December, 1998, for an annual rental of $4,812.50, payable in equal monthly installments of $401.04. 4. That the lease agreement setting forth the terms and conditions of this lease is incorporated herein by reference. .. ~-l 5. That the County Administrator is authorized to execute this lease on behalf of the County of Roanoke and to execute such other documents and take such other actions as are necessary to accomplish this transaction all of which shall be upon form approved by the County Attorney. ACTION # ITEM NUMBER l.7 - .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 AGENDA ITEM: First Reading of Ordinance authorizing quitclaim and release of a water and sanitary sewer easement within boundaries of Chagall Drive and located between Lot 1, Block 3, Section 2 and Lot 3A, Block 2, Section 1 of the Gardens of Cotton Hill. COUNTY ADMINISTRATOR'S COMMENTS: G~' `~'~' ~ `~(~ ~~- EXECUTIVE SUMMARY: This is the first reading of the proposed ordinance to authorize quitclaim and release of water and sanitary sewer easement within the boundaries of Chagall Drive and located between Lot 1, Block 3, Section 2, and Lot 3A, Block 2, Section 1 of the Gardens of Cotton Hill. BACKGROUND: In March of 1993, Roanoke County retained from Norma Jean Sigmon a 20-foot water and sewer easement for the development of the County's south loop water transmission line. Said easement is shown and designated as "New 20-foot Water and Sewer Easement" upon easement plat recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia, in Plat Book 15, Page 63, and Deed Book 1395, Page 1349. Soon thereafter, Strauss Construction Corporation purchased the Sigmon property for the development of a single family residential subdivision. In June 1994, Strauss Construction Corporation subsequently subdivided the property by plat showing Section 3, Lilies of the Gardens, of record in the aforesaid Clerk's office, Plat Book 18, Page 143, a copy of which is attached hereto as Exhibit A. The 20-foot water and sanitary sewer easement described above lies within Section 3 and is beneath Chagall Drive. t~ SUMMARY OF INFORMATION: In order for Chagall Drive to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of-way be free and clear of any third party rights or encumbrances. The quitclaim and release of the subject portion of the water and sanitary sewer easement to the Commonwealth of Virginia would be subject to VDOT issuing a permit for such facilities and the condition that the facilities located within the 50-foot right-of-way, with the boundaries of Chagall Drive and located between Lot 1, Block 3, Section 2, and Lot 3A, Block 2, Section 1 of the Gardens of Cotton Hill, may continue to occupy the street in the existing condition and location. The release would be for so long as the subject section of Chagall Drive is used as part of the public street or highway system; however, said easement would not be vacated by the Board and would revert to the county in the event of abandonment of the street of highway. The Utility Department is in agreement with this request. ALTERNATIVES AND IMPACTS: (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for quitclaims and release of the water and sanitary sewer easement within the boundaries of Chagall Drive and located between Lot 1, Block 3, Section 2, and Lot 3A, Block 2, Section 1, of the Gardens of Cotton Hill. (2) Decline to adopt the proposed ordinance, which would result in Chagall Drive remaining a private road. STAFF RECOMMENDATION: Roanoke County staff recommends that the Board of Supervisors adopt the proposed ordinance as provided in Alternative 1. SUBMITTED BY: APPROVED BY: / ./ Arnold Covey, 'rector Elmer C. Hodge of Engineering & Inspecti ns County Administrator 2 k ~'~ ACTION VOTE Approved ()Motion by: No Yes Abs Denied () Eddy Received () Harrison _ Referred Johnson To Minnix _ _ Nickens pc: Vickie Huffman, Assistant County Attorney Gary Robertson, Director, Utility Department 3 ~-z NORTH . ! •. q° o ~ R 24. rou ~r.«• e.e' ~ rrol 1 uz: 2. y n 23. Ioas rn ~~.. JIJO f « _ ~~ V -, _ J V llli .~ ~ 1 M ~ a. s. / ~ ~ ¢onel u.« ton 1O" nw -' - ~ a1K rr a/r 1 0 !n> a Itor• roo> I~_ Ir !r!r ~ naJ Lv , 9 n yroor - ~~ 22. 21. 20. N ` O _ 5. ! u~ nrr it trr. rr n zo 19. 4. 111! ~ Y, °ir ~ rf> ,p 1. _ 3. p ~ r ri C /\ 2. a r low 1• 77 -~ 20' WATER AND SANITARY SEWER EASEMENT ~Z _ TO BE VACATED ova, 45r ~ zl law 2. lwr ; n 2 28. a `r!a 3. r L.f fOn r .taro 9 iuw Z7. ~ '°o' re Ior!>• n / ..5.51 ri 28. - , ao51 zi _ rf ~ ! Iorff sw1 r ra 25. zl Iaza \ `,`~24. r' zr llosl Ia1: 1 8. cr 23. 20. +. Io1i 17. rs - dY Ion ~rflwr 22. ~ b 1011 w 1011 Ia)1 +` r}I Or ~ ~ Q4 rz nn p.u r. ~_ soar Oriro Ion .. > 7. d~ .4,, .~ 1; rl.w 8 8 IOJJ Ialf 1aM 1050 Il\ V Iw! ~" Tail 16' G `` ~ IOaJ 1011 10i1 Vj ~ ' 9. rr i 'e-~YG.._ ° ro 11. 12. ~ l3. '' r~ 4" ri~~ ~.i'r__ n rz ra ~~, _ ' ?!', 117' PROPOSED WATER AND SANITARY SEWER EASEMENT TO BE VACATED SHOWN IN GRAY DESCRIPTION: A 20 foot water and sanitary sewer easement (P.B. 15, PG. 63 & D.B. 1395, PG. 1349) within the boundaries of Chagall Drive and located between Lot 1, Block 3, Section 2, and Lot 3A, Block 2, Section 1 of the Gardens of Cotton Hill. ROANOKE COUNTY 20' WATER AND SANITARY SEWER EASEMENT ENGINEERING & TO BE VACATED INSPECTIONS DEPARTMENT LILIES OF THE GARDENS, SECTION 3 `'-7~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 1997 ORDINANCE AUTHORIZING QUIT-CLAIM AND RELEASE OF WATER AND SANITARY SEWER EASEMENT WITHIN BOUNDARIES OF CHAGALL DRIVE AND LOCATED BETWEEN LOT 1, BLOCK 3, SECTION 2, AND LOT 3A, BLOCK 2, SECTION 1, OF THE GARDENS OF COTTON HILL. WHEREAS, in order for Chagall Drive to be accepted into the state secondary road system, the Virginia Department of Transportation (VDOT) requires that the right-of-way be free and clear of any third party rights or encumbrances; and, WHEREAS, VDOT has requested quit-claim and release of an existing water and sanitary sewer easement within the boundaries of Chagall Drive and located between Lot 1, Block 3, Section 2, and Lot 3A, Block 2, Section 1, of the Gardens of Cotton Hill, to the Commonwealth of Virginia, subject to certain conditions; and, WHEREAS, it will serve the interests of the public to have Chagall Drive accepted into the state secondary road system and the release, subject to the issuance of a permit and other conditions, will not interfere with other public services and is acceptable to the Roanoke County Utility Department. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on November 18, 1997; and a second reading was held on December 2, 1997; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be released are hereby made available for other Ci - .Z public uses by conveyance to the Commonwealth of Virginia for acceptance of Chagall Drive into the state secondary road system by the Virginia Department of Transportation (VDOT). 3. That quit-claim and release of the water and sanitary sewer easement within the boundaries of Chagall Drive and located between Lot 1, Block 3, Section 2 and Lot 3A, Block 2, Section 1 of the Gardens of Cotton Hill, to the Commonwealth of Virginia, is hereby authorized subject to the following conditions: a. VDOT issuance of a permit for the water and sanitary sewer lines or facilities. b. The facilities located within the 50-foot right-of-way, between Lot 1, Block 3, Section 2, and Lot 3A, Block 2, Section 1, of the Gardens of Cotton Hill, may continue to occupy the street or highway in the existing condition and location. c. The release would be for so long as the subject section of Chagall Drive is used as part of the public street or highway system. 4. That the subject easement is not vacated hereby and shall revert to the County in the event of abandonment of the street or highway. 5. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. c:\...\agenda\eng\chagall.ord 2 ACTION NUMBER ITEM NUMBER -~ ~ °"" ,7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 SUBJECT: Appointments to Committees, Commission and Board rOUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: ~ BLUE RIDGE COMMUNITY SERVICES The three year terms of Susan F. Scheiber, and Rita J. Gliniecki, Members at Large, will expire 12/31/97. Member at Large appointments must be confirmed by the County, and Cities of Salem and Roanoke, and recommendations will be made by the BRCS. 2. ROANOKE COUNTY COMMISSION FOR SENIOR AND CHALLENGED CITIZENS At their July 22 meeting, the Board of Supervisors approved the establishment of the above commission and the appointments of two individuals from each magisterial district who meet the criteria of being disabled, physically challenged, senior citizen or a family members who is a care giver of such a person. Supervisor Minnix nominated Nancy Hall and Betty Dangerfield to represent the Cave Spring Magisterial District. Their confirmation are on the Consent Agenda. Appointments must be made from the Hollins Magisterial District (2) and the Vinton Magisterial District (1). ~ rn~IMITTEE TO ESTABLISH GUIDELINES AND POLICIES FOR PLACEMENT OF COMMUNICATION TOWERS At the September 23, 1997 Board Meeting, Supervisor Minnix moved and the Board si- 7 unanimously approved the expansion of the committee already established by the Department of Planning and Zoning to establish guidelines and policies for placement of communication towers. The expanded committee would include an additional citizen representative from each of the five magisterial district. Supervisor Johnson nominated Wayne Massey to represent the Hollins Magisterial District, Supervisor Eddy nominated Elizabeth Belcher to represent the Windsor Hills Magisterial District, and Supervisor Minnix nominated Randy Kingery to represent the Cave spring Magisterial District. Their confirmation are on the Consent Agenda. With these confirmations, representatives will be appointed for all five magisterial districts. 4. LIBRARY BOARD a. The four year term of Dr. Norma J. Peters, Hollins District, will expire 12/31 /97. Library Board members may not serve more than three consecutive terms. Although Dr. Peters has served three consecutive terms, she is eligible for re-appointment since her first term was to complete an unexpired term. b. Supervisor Eddy advises that Ed Kielty, member representing the Windsor Hills Magisterial District, has moved to Roanoke City and is no longer eligible to serve on this Board. Supervisor Eddy has suggested that Supervisor-Elect Joseph McNamara may want to make a nomination to fill this vacancy either through him or after January 1, 1998. 5 PARKS AND RECREATION ADVISORY COMMISSION Supervisor Harrison advises that Lonzo Kennedy, member representing the Catawba Magisterial District, has resigned. He has nominated Ted Williams to serve the unexpired portion of Mr. Kennedy's three year term which will expire June 30, 2000. Confirmation of this appointment is on the Consent Agenda. 6. ROANOKE COUNTY PLANNING COMMISSION The four year term of Martha Hooker, Catawba District, will expire 12/31/97. 7. ROANOKE VALLEY RESOURCE AUTHORITY The four year terms of Allan C. Robinson and Mrs. Kate Schefsky will expire 12/31 /97. 2 "' ~ - ~ SUBMITTED BY: APPROVED BY: '7 ~~~.~,~ Brenda J. H ~Iton Elmer C. Hodge Deputy Clerk County Administrator Approved Denied () Eddy Received () Harrison Referred () Johnson To () Minnix Nickens 3 No Yes Abs 1 ~~_~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 1997 RESOLUTION 111897-03 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for November 18, 1997 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: Approval of Minutes -September 23, 1997, October 14, 1997, and October 28, 1997 (Joint Meeting with Roanoke City Council). 2. Confirmation of Committee Appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals), Grievance Panel, Commission for Senior and Challenged Citizens, Committee to establish guidelines and policies for placement of communication towers, and Parks and Recreation Advisory Commission. 3. Donation of 20' sanitary sewer easement in connection with development of Winnbrook Subdivision across property owned by Virgil E. Jamison, et als. 4. Request for acceptance of Parkway Place Drive and Parkway Place Lane into the Virginia Department of Transportation Secondary System. 5. Donation of storm drainage easement on property owned by Buford W. Stapleton and Mary M. Stapleton. 6. Acceptance of water and sanitary sewer facilities serving Nicholas Hills Subdivision. 1 I 7. Request from School Board to appropriate $10,000 grant funds to High Schools That Work Fund for Cave Spring High School. 8. Request for approval of expenditures from Public Private Partnership funds for Famous Anthony's. 9. Authorization to give notice to the Commonwealth Transportation Board to proceed with abandonment of the streets in the Pinkard Court Subdivision. 10. Acceptance of donations of right-of-way and easements for the Garman Road relocation and improvement project. 11. Donation of 20' sanitary sewer easement in connection with development of Hollins Communication Research Institute in the Hollins West Professional Center. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution with Item 8 removed and Item 11 added, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None On motion of Supervisor Minnix to approve Item 8, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens NAYS: None ABSTAIN: Supervisor Johnson 2 A COPY TESTE: Brenda J. ton, Deputy Clerk Roanoke County Board of Supervisors cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections Gary Robertson, Director, Utility Dr. Deanna Gordon, School Superintendent Garland J. Kidd, Director of Vocational and Continuing Education Brenda Chastain, Clerk, School Board Brian Duncan, Assistant Director, Economic Development ~i September 23, 1997 549 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 September 23, 1997 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of September, 1997. N RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Supervisors Lee B. Eddy, Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: Vice Chairman, Harry C. Nickens STAFF PRESENT: E{mer C. Hodge, County Administrator; Paui M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation +was given by the Reverend Steven W. Harris, Baptist Children's Home. The Pledge of Allegiance was recited by all present. September 23, 1997 AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens RESOLUTION 092397-1 OF CONGRATULATIONS TO KPMG PEAT MARWICK LLP ON THEIR 100TH ANNIVERSARY AND IN RECOGNITION OF THEIR CONTRIBUTIONS TO THE ROANOKE VALLEY WHEREAS, KPMG has over 800 offices in 125 countries with 76,000 professionals providing accounting, auditing and consulting services, and WHEREAS, KPMG Peat Marwick LLP has 135 offices throughout the United States, including, for over 25 years, an office in the Roanoke Valley with approximately 40 professionals serving over 35 businesses, agencies and governmental organizations, and WHEREAS, KPMG Peat Marwick LLP personnel have served as volunteers in the community for charitable and civic organizations including the YMCA, Junior Achievement, Roanoke Jaycees, Literacy Volunteers, Kiwanis, Rotary and other agencies; and have provided financial support to organizations such as the United Way, Explore Park, Center in the Square, and the New Century Council; and WHEREAS, on September 22, 1997, in recognition of their 100th anniversary, KPMG Peat Marwick LLP closed all their offices in the United States, and their 20,000 partners and employees performed various community services in their localities. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, offers its sincere congratulations to KPMG Peat Marwick LLP upon the occasion of its 100th anniversary; FURTHER, the Board of Supervisors expresses its deepest appreciation to the employees of KPMG Peat Marwick LLP, especially those in the Roanoke Office, for honoring this important milestone in such a caring and' sharing manner by volunteering their services to the citizens and organizations of the Roanoke Valley. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens IN RE: NEW BUSINESS 1. Request to aonropriate funds to reimburse Botetourt County for September 23, 1997 ~~~ Following discussion, Supervisor Johnson moved to appropriate $158,280.86 from the unappropriated balance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens 2. Request from Schools for an advance of $50,000 for start up cost for Phase I of the School Capital Construction Martin L Robison. Assistant School Superintendent.] R-092397-3 Mr. Robison advised that the acquisition of land in South County for the proposed new high school involves environmental assessments, advertising costs for architects and engineers, core drilling, and other related costs. The School Board is requesting an advance of $50,000 to cover these costs. Mr. Robison reported that they did not have a final recommendation on the land yet. Supervisor Eddy suggested removing the clause in the resolution that the School Board now desires to acquire land in South County. Supervisor Minnix moved to adopt the resolution authorizing the advance of $50,000 corrected as Supervisor Eddy suggested. The motion carried by the following recorded vote: ,I September 23, 1997 A-092397-4 Mr. Duncan advised that PA Lodging Associates will construct athree-story, 60 room motel with an indoor swimming pool, fitness center and meeting rooms. The estimated investment for the project is $3,465,000 with projected annual revenue estimated to be $1,100,475. Annual taxes generated have been calculated at $87,717. This project meets the criteria for Public-Private Partnership funds and staff is requesting approval of $78,148 which is 50% of the connection fee for water, sanitary sewer and fire service. Supervisor Johnson moved to approve $74,148 from public private partnership funds. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens IN RE: REQUEST FOR PUBLIC HEARING AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA Supervisor Johnson moved to approve the first readings after discussion of Items 1 and 6, and set the second readings and public hearings for October 28, 1997. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Minnix, Johnson NAYS: None R September 23, 1997 Challenger Avenue Hollins Magisterial District upon the petition of Jack F. Walrond, Jr 8. First reading of ordinance to rezone approximately 22 acres from R-1. R-3. and C-2C to C-2 in order to construct a retail store located on Route 220 and Valley Avenue, Cave Spring Magisterial District. upon the petition of Lowe's Co Inc 9. First reading of ordinance to obtain a Special Use Permit to construct a 190 foot self-supporting broadcast tower located at 5585 Catawba Hospital Drive Catawba Magisterial District upon the aetition of Ohio State Cellular Phone Co Inc IN RE: FIRST READING OF ORDINANCES 1. First reading of an ordinance authorizing the construction of and financing for a Local Public Works Improvement Project Brushy Mountain Water Project (Gary Robertson, Utility Director] Mr. Robertson advised that several residents in the Little Brushy Mountain area have petitioned Roanoke County for public water service. The current private system is aging and has limited source capacity. Many well users have also testified that they have poor water quality. The estimated construction. cost #o extend water service is $780,000 to serve approximately 90 potential connections. The cost includes $105,000 funding participation by the Utility Department to provide for future expansion. In September 1996, letters were sent to 74 property owners to determine if a majority of the property owners were willing to pay $7,500 for water service. Forty-five property owners expressed interest. Mr. Robertson explained that if the project is approved, a special water Se ber 23, 1997 Coordinator's salary and benefits and other operating expenses such as telephone, duplicating and postage charges. Mr. Mahoney advised that Supervisor Eddy had offered suggested changes to paragraph 10 and Finance Director Diane Hyatt had suggested changes to paragraph 1. He requested approval of the first reading and he will bring back the agreement in final form at the second reading on October 14. Supervisor Eddy advised that he would like to have the Greenway Commission approve the agreement in principal at their next meeting. Supervisor Minnix moved to approve the first reading with suggested changes by Supervisor Eddy and Ms. Diane Hyatt, and set the second reading for October 14, 1997. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Minnix, Johnson NAYS: None ABSENT: Supervisor Nickens IN RE: SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing the vacation of a portion of an existing 20 foot sanitary sewer easement across Lot 4, Btock 4, Section 2 of Hollins Gardens Gary Robertson, Utility Director 0-092397-5 September 23, 1997 C~~ _~.._~.,~4 _._..m_ ~ w_m_ .,._ w ...._....._ .___~_ _ .~_..._.~ ..__ September 23, 1997. THEREFORE, BE 1T ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a portion of the 20' sanitary sewer easement across property owned by Jimmie R. Hollandsworth and Dorothy P. Hollandsworth, husband and wife, shown cross-hatched and designated as "EX. 20' SANITARY SEWER EASEMENT (P.B. 4, PG. 37)(TO BE VACATED)" upon the 'Plat Showing New Sanitary Sewer Easement Being Granted to the County of Roanoke by Jimmie R. Hollandsworth & Dorothy P. Hollandsworth' dated 23 February 1996, made by Lumsden Associates, P.C., a copy of which is attached hereto as Exhibit A, be, and hereby is; vacated; and, 2. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to, sewer line relocation costs, publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners, Jimmie R. Hollandsworth and Dorothy P. Hollandsworth, or their successors or assigns; and, 3. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation, all of which shall be on form approved by the County Attorney. 4. That this ordinance shall be effective on the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.1-482(b) of the Code of Virginia (1950, as amended). On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens ?. Second reading of ordinance to grant the right to use a County water line easement for private sanitary sewer service by Cicero H. Hall. Jr. and Doris B Hall .~Szry Robertson, Utility Director 0-092397-6 There was no discussion of this item and no citizens to speak. Supervisor Johnson moved to adopt the ordinance. The motion carried by ber 23, 1997 Attorney. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens IN RE: APPOINTMENTS 1. Fire Code Board of Appeals Board of Adjustments and Appeals Supervisor Eddy nominated David M. Shelton, Jr., Electrical Engineer, to serve a four year term as alternate which will expire October 14, 2001. 2. Grievance Panel It was the consensus of the Board to add two additional alternate members to assure minority and female representation. Mr. Mahoney will bring back an employee handbook amendment to add the alternates at the October 14, 1997 meeting. 3. Hanaino Rock Battleground and Rail Preservation Foundation Supervisor Eddy nominated Tim Gubala to serve another three year term which will expire October 24, 2000. 4. Industrial Development Authorii~ Supervisor Minnix nominated Bill Branch to serve another four year term which will expire September 27, 2001. IN RE: CONSENT AGENDA R-092397-7: R-092397-7.b; R-092397-7 c 0 September 23, 1997 ..~~_.___w ~_ __ ..._~. ________._.~_._..~._____..._._ __._~.._.___ _.__ ___.__ __~~~ ___......_w...._. _... _ _ _ .~_..._._.._.__ following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens RESOLUTION 092397-7.b REQUESTING ACCEPTANCE OF HOLLINS COURT CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form ,SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. and BE 1T FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved by: Supervisor Minnix Yeas: Supervisors Eddy, Minnixt Harrison Johnson Nays: one Absent: Supervisor Nickens RESOLUTION 092397-7.C EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO GEORGE H. ALTICE, JR. FOR OVER TWENTY-THREE YEARS OF SERVICES TO ROANOKE COUNTY WHEREAS, George H. Altice, Jr. was first employed on July 16, 1973 as a Building Maintenance Man in the General Services Department, and has served since June 25, 1979 as Building Maintenance Supervisor; and WHEREAS, George H. Altice, Jr., through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to GEORGE H. ALTICE, JR. for over twenty-three years of capable, September 23, 1997 ~~~ Supervisor Eddy, Roanoke City Mayor David Bowers and he, along with many others, cleared trails at Hanging Rock. (3) He also attended the Marine Mud Run at Green Hill Park. He advised that the crowd was tremendous and he was very impressed. (4) He advised that there is someone along Mason Cove who is unhappy with the change of Mason Cove School to Glenvar Middle and Glenvar High School, and parked a vehicle near the comer of Bradshaw and Route 311 advertising his displeasure with this and with other complaints. He asked the staff to see if this is a zoning violation. (5) He thanked the Board for taking action on a water system for his neighborhood and honored Jess Bradley for keeping the system going for so long. Supervisor Eddy (1) He advised that he was pleased with the results of the SAT scores at Glenvar High school which were the highest in the Valley. (2) On September 12 he attended a Pollution Prevention work shop sponsored by DEQ. They have a pollution prevention office and are promoting the idea of local governments enacting pollution preventing activities. He asked staff to investigate whether the program would be beneficial in the County. Chairman Johnson asked Mr. Hodge to prepare a report. (3) He attended a meeting on September 19 at Arnold Burton School on the new technology machinery tools donated to the school. (4) He sent a memorandum on September 17 requesting consideration of establishing a Commission on Youth to look at gang activities, smoking, drinking and other issues affecting teens. He asked if there was support from other Board members. Chairman Johnson asked Mr. Hodge to contact the School Superintendent and report back. (5) He suggested in a memo that a simplified September 23, 1997 at R. R. Donnelley-Phase II. Mr. Hodge updated the Board and advised that Phase II is scheduled for 1999. IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS 1. Dan Spangler, 2734 Embassy Drive asked about progress on the Montclair Detention Pond, and acquisition of the Harris property. Mr. Hodge responded that he had talked with the Roanoke City officials and told them that the Harris property has to be completed before they come to the Board of Supervisors for their Special Use Permit. 2. Reed McGhee, 1076 Quail Drive, Goodview VA. advised that there was a groundhog under his rental property located in Roanoke County and he was dissatisfied with the response he received from an Animal Control officer who informed him that they did not work with wild animals and would not allow him to borrow a trap. Supervisor Johnson responded that Mr. McGhee should complain to the State because state funds have been reduced. Supervisor Minnix offered to help him trap the groundhog. 3. Ronald Ramsey, 6635 Poage Valley Road Ext. spoke about the Conrail Carve-Up and the possibility of job losses for Norfolk Southern employees. He requested that the Board write a letter to Linda Morgan, Chairman of the Surface Transportation Board opposing the Conrail Carve-up. IN RE: REPORTS September 23, 1997 -~ _ m_.__.__.~ _~.~.__~._a.__ ____,._._..m__._~ Haislip, and members of the Parks & Recreation Advisory Commission and the Citizens Planning Committee. Mr. Haislip offered two options: Plan A which is designed to use all of the available property and Plan B which would include both a school sports complex and park land. There was a slide presentation showing how the two options would be completed. The staff recommendations included: (1) the transfer of $216,000 from the 1992 bond funds; (2) the appropriation of $20,000 for design of Phase I; (3) application for VDOT park access funds; (4) inclusion of $100,000 in the 1998-99 CIP; and (5) acquisition of the 11 acre school board tract. It was the consensus of the Board to move forward, and staff was asked to bring back the requests at the October 14, 1997 meeting. IN RE: CERTIFICATION OF EXECUTIVE SESSION R-092397-8 At 6:42 p.m., Supervisor Johnson moved to return to open session and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT Supervisor Niekens RESOLUTION 092397-8 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and September 23, 1997 be increased to 170 feet in height from the 150 feet requested by CWF to increase the potential for the co-location of other wireless vendors. The site chosen for the balloon test was approximately 100 feet lower in elevation than the tower site. For this reason, the balloon was raised to a height of 270 feet above base elevation. Mr. Harrington reported that based upon the balloon test, the tower will be visible to north and south bound traffic on Route 220 and from numerous vantage points on Crowells Gap Road and Red Hill Road. It will also be visible from many properties on the west and east sides of Route 220. The following citizens spoke in opposition to the tower 1. Craig Gould. 6433 Crowell Gap Road Roanokes spoke in opposition because the tower would be visible from his property and drastically affect his view. He felt it would devalue his property. 2. Randv Kinaery. 6506 Crowells Gap Road, Roanoke suggested that the balloon should have been kept up a few days instead of just few hours. 3. Rebecca Knapp, 6394 Red Hill Road Boones Miil, advised that the road to the tower site had been abandoned for 30 years and they will have to cut down trees to get to it. She advised that if the road is opened up, she will have problems with people parking near her home. Michael Pruden, representing CFW Wireless, advised that the road will be gated and only used about once a month, and use will be limited to CFW and the owner. I He also questioned whether property is devalued because of a tower location. , September 23, 1997 ._ _.~_ ~,_..~x. ..____n.. ~.._.__.__ _ __ ._ _.~__._ ._W.___ ._v~_~.__~.~~_~.~.____.m__ __ _..~....,_-- AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens ORDINANCE 092397-9 GRANTING A SPECIAL USE PERMIT TO MICHAEL PRUDEN FOR CFW WIRELESS TO CONSTRUCT A COMMUNICATIONS TOWER AT 6332 FRANKLIN ROAD (TAX MAP NO. 107.00-2-19), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Michael Pruden for CFW Wireless has filed a petition to construct a communications tower located at 6332 Franklin Road (Tax Map No. 107.00-2- 19) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 5, 1997; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on July 22, 1997; the second reading and public hearing on this matter was held on August 19, 1997, and this matter was continued to September 23, 1997. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Michael Pruden for CFW Wireless to construct a communications tower located at 6332 Franklin Road (Tax Map No. 107.00-2-19) in the Cave Spring Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: 1. The height of the tower structure, excluding any antenna attached to the structure, shall not be more than 152 feet. No microwave or other dish type antenna shall be allowed on the tower. This structure shall be constructed to accommodate a structure capable of being increased to 195 feet; however, the tower structure shall not be increased to 195 feet unless the increase is required to accommodate co-location of equipment for another vendor/provider, and any increase shall be subject to an additional special use permit. application. 2. The tower structure and all attached support hardware sha(I be painted a flat matted color so as to better blend into the landscape and reduce visibility and light reflection. September 23, 1997 S77 ., ....____. ~__H..__......_..._~. __..._ _r._.:_...~.~___~..__..~._~._____...._._..W_ _._._..~~ Chapter 5, Animals and Fowls, of the Roanoke County Code to permit the keeping of as many as three dogs in a dwelling unit and Section 30-29-2, Residential Use Types (private Kennel~.of the Roanoke County Zoning Ordinance. (Terry Harringtons Planning 8~ Zoning Director) Mr. Harrington reported that the Board requested that they consider code changes to increase the number of dogs a resident may have before a private kennel permit is required. Currently, a kennel permit is required for three or more dogs. The Board is considering increasing the limit from two to three. Both the Roanoke County Code and the Roanoke County Zoning Ordinance must be amended to accomplish this. Mr. Harrington advised that also proposed is a change in the zoning ordinance to reduce the age of dogs subject to this definition from six months to four months to agree with the state code that require dog licenses for dogs four months or older. This will bring the zoning ordinance into conformity with the state and county codes. The Planning Commission recommended approval. Kathy Casey. 4949 Apple Tree Drive, requested an increase to a total of five dogs. The following citizens spoke in support of increasing the number of dogs allowed to three: 1. Randy Turner, 3613 Janney Drive 2. Kelly Bane. 3639 Overbrook Drive AYES: Supervisor Eddy NAYS: Supervisors Minnix, Harrison, Johnson ABSENT: Supervisor Nickens Supervisor Johnson moved to grant a period of amnesty for citizens who currently have up to three dogs whose dogs are registered by January, 1998. The ordinance would remain at two dogs and only those who register their dogs by January, 1998 could have three dogs. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens County Attorney Paul Mahoney advised that since this is a substantial change to the proposed ordinance, he recommended another second reading of the ordinance. The proposed changes to the ordinance will be brought back to the October 14, 1997 meeting for adoption. 3. .Second reading of ordinance to rezone approximately 0 33 acres from C-1 to C-2 in order to operate a pet business, located at 3534 Brambleton Avenue, Cave Spring Magisterial District upon the petition of Alex and Betty Nelson (Tent' Harrington, Planning 8~ Zoninq Director) 0-092397-10 ber 23, 1997 September 23, 1997 1. That the zoning classification of a certain tract of real estate containing 0.33 acre, as described herein, and located at 3534 Brambleton Avenue (Tax Map Number 77.10-6-9) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of C-1, Office District, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of Alex M. Nelson and Betty L. Nelson. 3. That said real estate is more fully described as follows: BEING the major part of Lot 10, Block 2, Mount Vernon Heights, as shown on survey for Alex M. Nelson and Betty L. Nelson, made by T.P. Parker & Son, LS, dated April 21, 1997, and further described as Tax Map No. 77.10- 6-9. 4. That this ordinance shall be in full force and effect thirty (30) days after its fins( passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens 4. Second reading of ordinance to rezone 1 01 acres from C 2C to C-2 in order to construct a parkins lot located behind Carillon Family Medicine on Brambleton Avenue Windsor Hills Magisterial District upon the petition of Carillon Health Coworation. Inc (Terry Harrington, Planning 8~ Zoning Director) 0-092397-11 Mr. Harrington reported that the purpose of this request is to remove conditions from a 1984 rezoning so that this parcel and an adjoining vacant C-2 parcel can be used as part of an expanded parking area for Brambleton Family Physicians. The i September 23, 1997 ~QZ containing 1.01 acres, as described herein, and located behind Cari(ion Family Medicine on Brambleton Avenue (Tax Map Number 77.09-4-52.1) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of C-2C, General Commercial District, Conditional, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of Carillon Health Corp., Inc. 3. That in 1984 rezoning of this property the owner of the property voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, accepted and the Petitioner/Owner is now requesting be removed: 4. That the owner of the property voluntarily proffers in writing the following condition which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: 5. That said real estate is more fully described as follows: BEGINNING at an iron pin located at the southeast corner of the property of Thomas R. Watkins and Linda W. Watkins as shown on survey made by T. P. Parker & Son, E&S, dated May 15, 1979, a copy of which survey is of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1132, page 453; thence along the eastern line of the property of Watkins, N. 32° 00' W. 150.0 feet to a point located on the line of the 14.68 acre tract conveyed to Southern Land Company; thence with same, N. 58° 00' E. 330.0 feet to a point; thence along a new line through the property of Southern Land Company, S. 32 ° 00' E. 110.0 feet to a point located at the northeast corner of the property of Charles R. Simpson and Naomi G. Simpson as shown on plat made by T. P. Parker & Son, E&S, dated June 18, 1980, of record in the Clerk's Office aforesaid in Deed Book 1147, page 748; thence with the property of Simpson, S. 58° 00' W. 130.0 September 23, 1997 house and church. The Planning Commission recommended approval. Supervisor Harrison moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens ORDINANCE 092397-12 GRANTING A SPECIAL USE PERMIT TO VALLEY WORD MINISTRIES TO EXPAND THE EXISTING FACILITY LOCATED AT 1928 LOCH HAVEN DRIVE (TAX MAP NO. 36.07-1-4.1), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Valley Word Ministries has filed a petition to expand the existing facility located at 1928 Loch Haven Drive (Tax Map No. 36.07-1-4.1) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on September 2, 1997; and WHEREAS, fhe Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on August 19, 1997; the second reading and public hearing on this matter was held on September 23, 1997. NOW, THEREFORE BE iT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Valley Word Ministries to expand the existing facility located at 1928 Loch Haven Drive (Tax Map No. 36.07-1-4.1) in the Catawba Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson September 23, 1997 by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a special use permit for a five year period ending September 30, 2002, allowing summer concerts to be held from April until September of each year on a certain tract of real estate containing approximately 2.4 acres (Tax Map Number 37.07-1- 14.6) located at Valleypointe Corporate Development Community in the Hollins Magisterial District is hereby authorized. 2. That the applicant has voluntari{y proffered the following conditions on the special use permit which the Board of Supervisors hereby accepts: (1) Applicant shall be responsible for complying with all Use and Design Standards contained in § 30-87-3 of the Zoning Ordinance. Strategies for compliance shall be as generally outlined in the application materials dated November 13, 1992, and shall include the hiring of personnel to provide on-site security and direct traffic flow. Off-street parking areas shall be provided using off-street parking areas within Valleypointe. Adequate traffic lanes shall be preserved on all streets within Valleypointe. If parking is provided on Valleypointe Blvd., it shall be parallel parking only. (2) If the current site of the concert series becomes unavailable within the next five years due to the development of the property, the Zoning Administrator shall have the authority to approve an alternative site for the concert series within the corporate center. (3) The Special Use Permit shall run through the 2002 concert series. 3. That this action is taken upon the application of The Easter Seal Society of Virginia, Inc. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens September 23, 1997 _: .., _~ .__:. ~...~~..~ ___...~, __.,~,._. ~ ..__,...____,_.__._....__.~,~..u__ ,_. ,_,. .. ,__ n.._. _..~_...~.._._. . __..Tw,.~,~.._.~~..,~ _.,..~. ..._._.m. ,_~_.~.~.~. ~__.._._ ~~....____ .:.......r ,.._~___..,_.. .,._._. ___. - - _ and the second reading and public hearing were held September 23, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on September 2, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 0.65 acres, as described herein, and located 130 feet northwest of the intersection of Peters Creek Road and Northridge Lane (Tax Map Number 37.14-1 -6) in the Catawba Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of MARC I. WILSON. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1 } No junk vehicles will be stored ou#side. 4. That said real estate is more fully described as follows: BEGINNING at a point on the west side of Northridge Drive, said point being the southeasterly corner of the Dallas R. Keith property and the northeasterly corner of the Mattie E. James property; thence, with a line between the Dallas R. Keith and the Mattie E: James property, S. 78° 50' W. 274.1 feet to an old iron on the line of the Charlie Myers property; thence, with a line between the Charlie Myers property and the Mattie E. James property, S. 12° 00' E. 119.15 feet to an iron; thence, with a new line through the Mattie E. James property, N. 72° 00' E. 92.73 feet to an old axle, being a corner to the R.E. Lee property; thence, with a line between the R.E. Lee property and the Mattie E. James property, N. 70° 49' 30" E. 198.53 feet to an old iron on the west side of Northridge Drive; thence with the west side of Northridge Drive, N. 22° 32' W. 82.08 feet to the BEGINNING, and containing 0.65 acre, and being further described as Tax Map No. 37.14-1 -6. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: September 23, 1997 .. _i . ~___ _.. _e_a...~_. u_.~.. _..__~~ ._.~.. _ ~..._..~_.~...._ Planning Commission recommended approval. William S McKee 1130 Finney Drive Vinton expressed concern about erosion problems in the Montgomery Village subdivision. He presented photographs of drainage and erosion problems that have caused damage in the past. He also requested a second entrance into the subdivision, but asked that the erosion problems be resolved first. Supervisor Johnson asked Director of Engineering and Inspections Arnold Covey if the County could require the petitioner to solve the erosion problems first. Mr. Covey advised that he would prefer a berm or ditch and will include that as part of the subdivision plans. Matthew Fleisher. 1160 Finney Drive Vinton advised that erosion damage behind and above his house has ruined his yard and he can not complete his driveway until Mr. Finney finishes his work. He also requested a new entrance to .the subdivision. Supervisor Eddy inquired whether the erosion problems could be a factor in approving this rezoning. Mr. Mahoney responded that the rezoning issue should be determined by the best use of the land and not by the individual involved in the rezoning. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vo#e: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None September 23, 1997 ..~_.__ ._ _~. ___ _S9~_ Beginning at a point being the southwest corner of Lot 20, as shown on the "Plat of River Ridge" being recorded in the Clerk's Office of the Circuit Court of Roanoke County in Plat Book 11, page 2; thence N. 75° 27' 29" W. 279.88 feet to a point; thence N. 73° 52' 29" W. 156.80 feet to a point; thence N. 61 ° 54' 29" W. 136.20 feet to a point; thence N. 39°•55' 29" W. 151.30 feet to a point; thence N. 20° 23' 29" W. 123.50 feet to a point; thence N. 44° 50' 31" E. 243.80 feet to a point; thence N. 23° 02' 59" E. 727.15 feet to an iron pin; thence with the outer boundary of Section 3, Montgomery Village, being recorded in the aforesaid Clerk's Office in Plat Book 7, page 76, S. 84° 47' 36" E. 402.15 feet to a point; thence with a curve to the left with a radius of 383.47 feet, an arc length of 119.65 feet, a chord bearing of S. 3° 05' S4" W., and a chord distance of 119.16 feet to a point; thence with a curve to the right with a radius of 25.00 feet, an arc length of 44.08 feet, a chord bearing of S. 44° 41' 00" W., and a chord distance of 38.59 feet to a point; thence with the outer boundary of the aforementioned "Plat of River Ridge" for the following seven courses: S. 5° 12' 24" W. 50 feet, N. 84° 47' 36" W. 71.36 feet, S. 10° 03' 44" W. 815 feet, S. 76° 06' 40" E. 108.57 feet, S. 13° 53' 20" W. 50 feet, S. 76° 06' 40" E. 11.46 feet, and S. 13° 53' 20" W. 150 feet to the Place of Beginning and containing 13.480 acres, more or less. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisor Nickens 9. Second reading of ordinance to rezone 9 77 acres from R 1 Conditional to R-1 to construct sin le famil residences located at the south side of Woodhaven Road a roximatel 0.5 mile east of its intersection with Green Ride Road Catawba October 14, 1997 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 October 14, 1997 595 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of October, 1997. N RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:05 p.m. The roll call was taken. MEMBERS PRESENT: MEMBERS ABSENT: Chairman Bob L. Johnson, Supervisors Lee B. Eddy, Odell "Fuzzy" Minnix None Vice Chairman Harry C. Nickens, Fenton F. ""Spike" Harrison, H. STAFF PRESENT:. Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by the Reverend Samuel W. Crews, Coopers Cove Baptist Church. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF October 14, 1997 597 - - ___. 1989, and 1993 for a total of 25 years; and WHEREAS, during Mr. Vinyard's tenure on the Authority, Roanoke County's economic development efforts increased dramatically, and the Authority developed Valley TechPark within which R. R. Donnelley eventually located; and WHEREAS, in addition to his service on the Industrial Development Authority, W. Darnall Vinyard donated 41 '/ acres of land in 1984, and 45 acres of land in 1991 to the County with the specific request that it be used for parks and recreational purposes; and WHEREAS, these generous gifts of land, now known as Vinyard Park, will provide outdoor pleasure and enjoyment for many generations of Roanoke Valley residents. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, on its own behalf and on behalf of all of the citizens of Roanoke County, does hereby extend sincere appreciation to W. DARNALL VINYARD, for his service to Roanoke County as a member of the Industrial Development Authority for 25 years; and FURTHER, the Board again commends Mr. Vinyard for his gracious donations of land for the development of Vinyard Park, which is used daily by citizens from throughout the Roanoke Valley. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Resolutions of Appreciation to the following employees for their military service during the Bosnian conflict• R-101497-2 Resolutions were presented by Chairman Johnson to Steven Barger, William S. Bowling, Vanessa Payne and Marvin Loyd. Supervisor Eddy moved to adopt the resolutions. The motion carried by the fiollowing recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None October 14, 1997 599 _. ~~ .~_r.._~ _~w. _.__ ~. ~....- -- _.,. ~ __ . _ _ ~_..._ NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of its citizens, expresses its profound appreciation and pride to STEVEN L. BARGER, an employee in the Engineering & Inspections Department since April 30, 1990, for the sacrifices he made by serving on active military duty from January 9, 1997, to September 22, 1997. FURTHER, the Board of Supervisors is grateful that Steven L. Barger is now safe, secure, and home with his family and friends. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None b. William Bowling, Sheriff s Office R-101497-2. b RESOLUTION 101497-2.b OF APPRECIATION TO WILLIAM S. BOWLING FOR SERVING ON ACTIVE MILITARY SERVICE DURING THE BOSNIAN CONFLICT WHEREAS, over the past several years, the United States and other countries throughout the world have joined together in a peacekeeping mission during the military conflict in Bosnia; and WHEREAS, many reservists were called to active duty to serve at military bases in Europe; and WHEREAS, four Roanoke County employees served their country with honor and distinction, both overseas and in the United States, during the Bosnian Conflict; and WHEREAS, it is fitting and proper to recognize their special contributions in helping the United States and its allies. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of its citizens, expresses its profound appreciation and pride to WILLIAM S. BOWLING, an employee in the Sheriffs Office since June 16, 1982, for the sacrifices he made by serving in active military duty from January 9, 1997, to September 12, 1997. FURTHER, the Board of Supervisors is grateful that William S. Bowling is now safe, secure, and home with his family and friends. On`Motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None c Vanessa Payne Police Department R-101497-2. c October 14, 1997 ~01 and pride to MARVIN L. LOYD, an employee in the Sheriffs Office since November 3, 1984, for the sacrifices he made by serving in active military duty from January 9, 1997, to September 12, 1997. FURTHER, the Board of Supervisors is grateful that Marvin L. Loyd is now safe, secure, and home with his family and friends. On motion of Supervisor Eddy to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 3. Recognition of Visitors from Opole Poland (Elmer C Hodge. County Administrator) Mr. Hodge introduced Wladyslaw Brudzinksi, Romuald Dureck, and Anna Bilik who were visiting Roanoke County from Opole, Poland, as part of the Manager-to- Manager program sponsored by the Virginia Local Government Management Association. 4. Certificate of Recognition to Gayle Ross for being named Virginia Junior Academy Science Teacher of the Year Ms. Ross was present to accept the certificate from Chairman Johnson. IN RE: BRIEFINGS 1. Briefing and presentation from Virginia Amateur Sports on the Commonwealth Games (Peter R Lampman, President, Virginia Amateur Sports) Mr. Lampman presented a plaque and t-shirts to the Board of Supervisors in appreciation for their participation. He reported that 9,823 athletes participated in 54 y October 14, 1997 603 ~._.__. _m.~__.rv~.w.__~.~...__~_r~____....,_~_. Staff is recommending: (1 } the appropriation of $20,000 from the Board Contingency Fund for design services for Phase 1 of Plan B; (2} authorization to transfer the balance of unspent funds, estimated at $218,950, for the purchase of land in Southwest County included in the 1992 bond proceeds to the park project; (3) authorization for staff to negotiate with the School Board for the transfer of the 11 acre Bogese/Lemon tract; and (4) authorization for staff to negotiate with representatives of Plastics One for an exchange of property to allow staff to proceed with the development of a South County district park. Supervisor Minnix moved to approve the staff recommendation. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Request to enter into an agreement with the Citv of Salem and Citv of Covington on behalf of Total Action Against Poverty 1TAP1 for the management of MicroEnterprise Loan Funds (Tim Gubala. Economic Development Director Mr. Gubala reported that the Board has previously endorsed an application by TAP to the Virginia Department of Housing and Community Development for a grant for $160,000 to establish a MicroEnterprise Loan Fund which will be available for the residents of Roanoke County and the Cities of Salem and Covington. The City of Salem will administer the loan fund. Roanoke County residents will be allocated $33,333 during October 14, 1997 605 at this time. Supervisor Johnson moved to authorize the reappropriation of $1,113,043 from the County Capital Unappropriated Balance to the Future School Capital Fund . The motion carried by the following recorded vote: AYES: NAYS: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson None 4. Acceptance and appropriation of $50 000 allocation for Rusco Window Comaany of Roanoke Inc from the Commonwealth of Virginia. (Brian Duncan Assistant Director of Economic Development) A-101497-5 Mr. Duncan reported that during the last Virginia State General Assembly session, area state representatives worked together in an effort to find funding for the Rusco Window project in Valley TechPark. As a result, the General Assembly allocated $50,000 for the benefit of Rusco Window Company because of its contribution to the tax base of the Commonwealth over the past 50 years and the relocation of the previous facility due to road improvements. Mr. Duncan explained that the County received the check, and therefore the Board must accept the check and authorize staff to issue another check to Rusco Window, Inc. for the same amount. Supervisor Minnix suggested that letters of thanks be sent to Delegates Vic Thomas and Morgan Griffith for their assistance on this project. October 14, 1997 607 b. Community Crime Prevention Services grant in the amount of $19.215.00 for a Community Policing Bicycle Pa#rol Team. A-101497-6. b Chief Lavinder explained that the Police Department has applied for a grant to train and equip six existing police officers to work on a Community Policing Bicycle Patrol Team. The team will work in neighborhoods to develop neighborhood watch programs. The grant is for $14,411.25 in Department of Criminal Justice Services funds and $4,803.75 in local funds. Funds are available in the Police Department budget and no additional funding is needed. Supervisor Nickens moved to approve acceptance of grant. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: FIRST READING OF ORDINANCES 1. First reading of Ordinance releasing right of re-entry and certain restrictions on the use of certain real estate previously conveyed to Total Action Against Poverty (Pinkard Court School ProPertyj and authorizing the County Administrator to execute documents (Paul M. Mahoney County Attornex~ October 14, 1997 609 out in the Letter of Understanding, the County can enforce the agreement by law suit. Mr. Hodge advised that the $1 million must be spent in construction and renovation and may not be used for administration costs or vouchers. Supervisor Nickens advised that he would vote present because he was absent in previous discussions of this issue. Supervisor Minnix moved to approve the first reading and set the second reading and public hearing for October 28, 1997 The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Johnson NAYS: None PRESENT: Supervisor Nickens 2. First reading of ordinance authorizing the vacation of a portion of an existing 15-foot drainage easement and acceptance of a new 15-foot drainage easement across 3 07 acres of land on the west side of Dorset Drive properly of Danny A Gilbert and Linda K._Gilbert. (Arnold Covey, Director of Engineering 8~ InsQectionsj Assistant Director of Engineering & Inspections George Simpson reported that Roanoke County on behalf of Mr. and Mrs. Gilbert, the property owners, is requesting that the Board of Supervisors vacate a 15 foot drainage easement and accept a new 15 foot drainage easement in order to improve the stormwater system. Following discussion, Supervisor Eddy moved to approve the first reading October 14, 1997 611 Mr. Harrington advised that at the second reading of this ordinance on September 23, the Board directed that minor amendments to the proposed ordinance be made by maintaining Roanoke County's current dog limit at two and establishing a 90 day period beginning on October 14 during which time any owner of three dogs may legally license them. Once licensed, the owner of the licensed dogs may legally renew the license for each of the three dogs originally licensed, provided the licenses are continually maintained and do not lapse. Ms. Kathy Casey, 4949 Apple Tree Drive, presented letters of support from her neighbors and a letter from her opposing the use of anonymous animal control complaints. She also suggested notifying real estate agents of the two dog limit in Roanoke County. Supervisor Minnix advised that he had received overwhelming support to keep the ordinance to two dogs. Supervisors Eddy and Harrison explained that they would support the proposed ordinance but felt it would not solve the problem. Supervisor Eddy suggested a deadline of January 31, 1998 to obtain a dog license for three dogs. Supervisor Nickens moved to adopt the ordinance as amended by Supervisor Eddy extending the amnesty date to January 31, 1998. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 101497-7 AMENDING AND REENACTING SECTION 5-21. DEFINITIONS AND SECTION 5-24. LIMITATIONS ON NUMBER KEPT PER DWELLING UNIT OF ARTICLE II. DOGS. CATS AND OTHER October 14, 1997 613 ~. a_._.~.._~~..._ ~~___..___.___.__ ~~._....__..... (b) As of July 1, 1994, any owner of more than the number of cats permitted under subsection (a) shall be entitled to continue to harbor or keep such cats, provided they comply with the following requirements: (1) A license for each cat in a dwelling is obtained as required by Division 2, "License" of Article II of this chapter within thirty (30) days of the effective date of this subsection; and (2} A license shall be obtained and kept in force for each cat claimed under this subsection for each subsequent year that the cat shall remain alive. Any break in maintaining a valid license for any cat shall extinguish any right of such owner to claim the benefit of this subsection. Kennel, Private -The keeping, breeding, raising, showing or training of three or more dogs over stx f~ months of age for personal enjoyment of the owner or occupants of the property, and for which commercial gain is not the primary objective. 2. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Nickens to adopt the ordinance as amended by Supervisor Eddy, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Second reading of an ordinance authorizing the construction of and financin for a Local Public Works Im rovement Pro'ect - Section 30-29-2. RESIDENTIAL USE TYPES of the Roanoke County Zoning Ordinance. October 14, 1997 615 FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, LITTLE BRUSHY MOUNTAIN WATER PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Little Brushy Mountain Community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years in accordance with the provisions of Ordinance 112288-7; and WHEREAS, the first reading of this Ordinance was held on September 23, 1997, and the second reading was held October 14, 1997; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension for a portion of the Little Brushy Mountain Community. The total construction cost of this public water project is estimated to be $780,000, to be initially financed as follows: Citizen Participation $337,500 Advance from Public Works Participation Fund 337,500 Roanoke County Utility Fund 105.000 Total $780,000 That there is hereby appropriated for this project the sum of $337,500 from the Public Works Participation Fund (which was established by the Board of Supervisors on July 23, 1996). Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2. (A) That the "Project Service Area" is shown and designated on the attached plat entitled "Little Brushy Mountain Water System Project" prepared by the Roanoke County Utility Department, dated October 6, 1997, and identified as Exhibit 1. The Little Brushy Mountain Water Project Area is created for a period of ten years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying the sum of $7,500 toward construction costs which includes the off-site facili#y fees applicable at the time of connection (presently $2,690), said costs to be paid in full and in advance of connection to the public water extension. (B) The "Project Service Area" shall be reduced in size by the elimination of 19.35 acres (Tax Map Nos. 44.04-1-3, 45.03-2-9, 10, 11, 12, 13, 13.1) from October 14, 1997 617 ~_..~W._~._... ~ ...._~. _ ...~_.. _ ~._. ,.~.~ ._ _ ... . _K,...__-.---~ ___.. ~ ...__ _ ...~_~ .__ ~ ._. _. ~_ NAYS: None ABSTAIN: Supervisor Harrison 3. Second reading of ordinance authorizing the donation of lease of office space in the Roanoke County Administration Center to the Roanoke Valley Greenway Commission (Paul Mahoney County Attorney) 0-101497-9 Mr. Mahoney reported that there were minor changes to the agreement and no changes to the ordinance since the first reading. In response to an inquiry from Supervisor Nickens, Mr. Harrington advised that when the Greenway Coordinator was located in the Fifth Planning District Commission offices, a percentage of the greenway funds was allocated to the Fifth PDC to cover their administrative costs. Relocation to the Administration Center will result in savings because the County will cover the heat, electrical and other building costs and the saved funds can be reallocated to greenway projects. Supervisor Nickens asked Mr. Harrington to report back on what computer is being used and if there are other employees who have more need for the computer. Supervisor Nickens moved to adopt the ordinance. The motion carried by the fallowing recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 101497-9 AUTHORIZING EXECUTION OF AN AGREEMENT AND THE DONATION BY LEASE OF OFFICE SPACE IN THE ROANOKE October 14, 1997 IN RE: CONSENT AGENDA R-101497-10 619 Supervisor Johnson moved to adopt the Consent Agenda with Item 5 removed to discuss in Executive Session. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 101497-10 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE 1T RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for October 14, 1997 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7, inclusive, as follows: 1. Approval of Minutes -August 19, 1997 2 Confirmation of Committee Appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals), the Hanging Rock Battleground and Rail Preservation Foundation, and the Industrial Development Authority. 3. Acceptance of a donation to the Roanoke County Police Department by Moose Lodge #1121. 4. Acceptance and appropriation to School Board of $1,500 grant from the Virginia Department of Education for equipment for students with disabilities. October 14, 1997 621 a memorandum on the establishment of a Commission for Children and Youth and requested that it be included on this agenda. Chairman Johnson advised that he and Mr. Hodge determine what items will be on agenda and if there is interest from two other Board members, the item wi11 be placed on the next agenda. No interest was expressed by the other Board members. (6) He asked staff whether the Board will be asked to approve the regional bikeway plan. Mr. Hodge responded that Terry Harrington is preparing a report and he will check with him and report back to Supervisor Eddy. (7) He advised that he wrote Mr. Hodge regarding mission statements for the County. Mr. Hodge responded that this will be discussed in a January 1998 planning session. He suggested that department missions also be discussed at that time. (8) He asked whether there would be a report on the low band radio system at the Roanoke City joint meeting on October 28, 1997. Mr. Hodge responded that they have contacted other localities, the Virginia Department of Transportation, and Blue Ridge Parkway for potential sources of funds. He and Roanoke City Manager Bob Herbert will prepare a report for the joint meeting. Supervisor Harrison• He announced that there will be a Battle of the Bands at the Brambleton Teen Center on Saturday, October 18. Supervisor Johnson• He advised that a letter to the editor by Ms. Nyna Murray in Roanoke Times stating that he did not return her phone calls was incorrect and that he had contacted Ms. Murray. However, this issue is now in the hands of her attorney and the County Attorney, and he did not feel that he should interfere with the legal process. October 14, 1997 623 ~.m _ _~.~ ___ ~.._,.._ _ _ __.~~_~_ .~._ ~ _ _ __....___. ~.__ ._~._.~____r., _ .._:._ _ ~_.~_ ____ _ _ . _.._ __. _. an em - - - , settlement of actual litigation, Ohio Cellular. The motion carried by the following recorded vote: AYES: .Supervisors Eddy, Minnix, Harrison, Nickens, Johnson ._ NAYS: None IN RE: CERTIFICATION OF EXECUTIVE SESSION R-101497-11 At 6:45 p.m., Supervisor Johnson moved to return to open session and adopt the Certification Resolution. The motion carried by the following recorded vote; AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 101497-11 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia !aw were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None October 14, 1997 625 decision. The County Administrator shall immediately submit a copy of the panel hearing request to the Director of Human Resources. The County Administrator or the Administrator's designee shall arrange a hearing and forward copies of the grievance to the panel members. The panel is appointed by the Board of Supervisors and consists of three regular members and ~tra f altemate members. All are appointed for three-year terms. The panel selects a chairperson at the beginning of each grievance panel hearing. To insure impartiality, the following persons will be disqualified and will not serve on the panel: ° individuals who are directly involved with the grievance or with the circumstances that caused the grievance ° an attorney who is directly involved with the grievance, or a partner, associate, employee or co-employee of such an attorney ° a spouse, parent, child, descendants of a child, sibling, niece, nephew or first cousin of any participant in the grievance ° a parent, child, descendants of a child, sibling, niece, nephew or first cousin of the spouse of any participant in the grievance. adoption. An altemate panel member shall serve for any member disqualified from the grievance hearing. The panel shall hear the appeal within ten calendar days from receiving the case or as soon as a panel can reasonably be assembled. 2. That this Resolution shall become effective upon the date of its On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None { October 28, 1997 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 October 28, 1997 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and a joint meeting with the Roanoke City Council. IN RE: INVOCATION The invocation was given by John M. Chambliss, Jr., Assistant County Administrator, and lunch followed. IN RE: CALL TO ORDER Chairman Johnson and Vice Mayor Linda Wyatt called the meeting to order at 12:25 p.m. The roll call was taken for the Board of Supervisors. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Lee B. Eddy, Fenton F. ""Spike" Harrison, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant , County Administrator, Anne Marie Green, Director, Community Relations; Diane Hyatt, Finance Director, George Simpson, October 28, 1997 R-1028927-1 Ms. Hyatt, County Finance Director, reported that for the past 18 months, a regional team has been exploring the possibility of purchasing joint health and dental insurance. While cost savings for health care could not justify consortium purchasing at this time, dental benefits offered an opportunity to initiate a regional dental plan. Delta Dental Plan of Virginia has been selected and the initial participants will include the County of Roanoke, Roanoke County Schools, City of Roanoke, Roanoke Regional Airport and the Roanoke Valley Resource Authority. The new plan will offer minimal cost savings and the employee and retiree cost will remain the same. However, there are several enhanced benefits for the County. Mr. Cronin, Roanoke City Personnel Manager, advised that this plan provides better coverage for Roanoke City employees and the team was able to get athree-year guaranteed rate. Supervisor Minnix moved to approve the resolution executing the contract with Delta Dental of Virginia. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None Councilman Harris moved to approve the dental care contract for Roanoke City. The motion was seconded by Councilman White and carried by a unanimous recorded vote with Mayor Bowers and Councilman Swain absent. t October 28, 1997 Roanoke Citv ) Mr. Simpson reported that the stormwater Management Plan has been completed and they are now concentrating on the 16 watersheds. The plan has been presented to the Board of Supervisors. It will be presented to Roanoke City Council on November 3 and will also be presented to the Vinton Town Council. The next decision will be how to fund the project. Mr. Reed advised that the City will come to the Board of Supervisors at their evening session today requesting ` a Special Use Permit to construct stormwater management basins at North Lakes and Montclair. This will benefit both the City and the County. They hope to begin construction in early 1998. In response to questions, Mr. Reed advised that the stormwater basins will cost $1.6 million; and Mr. Simpson responded that the total project is estimated to cost $61 million. Councilman Parrott suggested that since the stormwater basins will be dry most of the time, they could possibly be used for skateboarding. 3 Consideration of a Regional Teen Center similar to the Brambleton Teen Center (Elmer Hodge, Roanoke County Administrator) Mr. Hodge reported that the County's Teen Center opened in September 1994. Approximately $15,000 was spent for equipment and minor renovations. The ~f October 28, 1997 Mr. Hodge advised that at the July 7 joint meeting, the governing bodies requested that a written report be brought back to the next meeting on the possibility of installing a low band tourist radio system on the Blue Ridge Parkway. Mr. Hodge reported that the Blue Ridge Parkway philosophically supports the installation but that the National Park Service has regulations limiting the use of the system to public information. If there is consensus that the project should move forward, a proposal can be made to the Blue Ridge Parkway. Following discussion, there was consensus to bring back a report to the next joint meeting that would include more details on the cost, what could be advertised and whether the local tourism industry might be willing to help fund the project. 6. Report from Fifth Planning District Commission on the Virginia Regional Industrial Facilities Act of 1997 (Lee B Edd~~, reoresentina the Fifth Planning District Commission Supervisor Eddy reported that the Regional Industrial Facilities Act of 1997 was sponsored by State Senator Bo Trumbo. It allows certain localities to enter into agreements for revenue sharing. Three or more localities could develop an authority for this purpose. He advised that if there is enough interest ,the 4th and 5th Planning District Commission will hold a special informational hearing on the Act. There was general consensus that 5th PDC Executive Director Wayne Strickland should proceed with scheduling an informational hearing. r' A-111897-3 . a ACTION NUMBER ITEM NUMBER ~/ ~' ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 SUBJECT: Confirmation of Committee Appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals), Grievance Panel, Commission for Senior and Challenged Citizens, Committee to establish guidelines and policies for placement of communication towers, and Parks and Recreation Advisory Commission. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the October 28, 1997 meeting and earlier at this meeting. ~ BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS (FIRE CODE BOARD OF APPEALS1 Supervisor Eddy nominated J. A. Hendricks to serve a four year term as an alternate. His term will begin as soon as he has taken the oath of ofttce and will expire on October 28, 2001. 2. GRIEVANCE PANEL Supervisor Harrison nominated King Harvey to serve as an alternate for a three year term which will expire October 28, 2000. Supervisor Eddy nominated Karen Ewell to serve as an alternate for a three year term which will expire October 28, 2000. ~` 3 COMMISSION FOR SENIOR AND CHALLENGED CITIZENS Supervisor Minnix nominated Nancy Hall and Betty Dangerfield to represent the Cave Spring Magisterial District. 4a COMMITTEE TO ESTABLISH GUIDELINES AND POLICIES FOR PLACEMENT OF COMMUNICATION TOWERS Supervisor Johnson nominated Wayne Massey to represent the Hollins Magisterial District. Supervisor Eddy nominated Elizabeth Belcher to represent the Windsor Hills District. Supervisor Minnix nominated Randy Kingery to represent the Cave Spring Magisterial District. 5. PARKS AND RECREATION ADVISORY COMMISSION Supervisor Harrison nominated Ted Williams to serve the unexpired portion of the three year term of Lonzo Kennedy, member representing the Catawba Magisterial District, who has resigned. This term will expire June 30, 2000. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed by the Board of Supervisors. SUBMITTED BY: APPROVED BY: ~~~c.~ w Brenda J. olton Elmer C. Hodge Deputy Clerk County Administrator ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) VOTE No. Yes Abs Eddy _ ~c Harrison _ x Johnson _ x _ Minnix _ x _ Nickens _ x Motion by: Bob L. Johnson to approve cc: File Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) Grievance Panel Commission for Senior and Challenged Citizens Committee to establish guidelines and policies for placement of communication towers Parks and Recreation Advisory Commission A-111897-3.b ACTION NO. ITEM NO. ~-.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 AGENDA ITEM: Donation of 20' sanitary sewer easement to the Board of Supervisors of Roanoke County in connection with development of Winnbrook Subdivision across property owned by Virgil E. Jamison, et als COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves donation of the following easement to the Board of Supervisors for sanitary sewer purposes to provide service in connection with development of Winnbrook Subdivision in the Windsor Hills Magisterial District of the County of Roanoke: a) Donation of sanitary sewer easement, twenty feet (20') in width, from Virgil E. Jamison and Esther M. Jamison, his wife, Merle A. Jamison and Louise M. Jamison, his wife, and Dwayne E. Jamison and Nannie B. Jamison, his wife, (Tax Map Nos. 76.05-3-6; 76.05-3-7; 76.01-1-4; 76.01-1-1; 76.01-1-2, and 76.01-1-3) shown and designated as "NEW 20' SANITARY SEWER EASEMENT" on a plat prepared by Balzer and Associates, Inc., dated November 27, 1996, revised May 22, 1997, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by County staff. ~,.~ -" STAFF RECOMMENDATION: Staff recommends acceptance of the above-described easement. Respectfully submitted, J icki L. Huff Assistant County Attorney ACTION VOTE No. Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Eddy _ x Denied () Harrison _ x Received () Johnson _ x _ Referred () Minnix _ x _ To () Nickens _ ~c cc: File Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections 2 . ' .. I. P. B . 18, ~7. I T J IRIS SURVE'I WAS PERFORI.E D MATHWT THE BENEFlT OF A T7T~E REPORT ANOIS SUBJECT TO INFORMA770N W/IICH MAY BE OISCLOSEO BY SUCH. PROPERTY IB IN F.EMA. SG1LE: IJ~= ZQQ~ DEFINED 20NE AD O% P00.TIOt•1 OF THIS PROPERT/ l6 IN f•l M.A. ~ DlFINeD 2oN E. 6EE COMMUN1ry PANEL ~'~' 611!01 00043D. EFFECTIVE DATE! ocroeeR Is, Is9a. ~ x NEW 20J \ \ 'r,J,~ SPaN ITAR.Y LDr LOTI ~~ -~~Z SEWER I LOT 3 ~~ ~ ~_ `O EASEMENT ~~~ Z 10 i ~ i~ LOT \~q ~ 8 ~3yp E OIRCLE ' lDT \\ Ww Lor L„r 4hH \\\\ 7 ~ Ja \ MEADOW GREEK L ~SUBDIVI ION L17T' '2 ~ N/F ecno S \ 4 n, MERLE A.JAMISON 1'.8.12, PG.IIg ~ \ \ / / ~ W \ DWAYNE JAMISON \ ~/ a \ D.B. 150.7, PG.80¢ ~/ •., ~~ Q \ ~ TAX MAP # 710.05- 3-C0 y ~ O NOTE ~ j~ ~~~~ THIS PLAT IS FORTNE SOLE N/F P ~ / /,~ ~ URPOSE OF CRI=ATING A ?1J' DWAYNE E. JAMISON /~~~ ~1 SANITARY SEWER EASEMENT NANNIE B. JAMISON ANO DOES NOT CONSTITUTE. D.B.848 Pr.570 A AN ACTUAL BOUNDARY ' ~ I ~ 8 I~ . TAX MAP 1* ,y ~ I ~ y ~ E SURVEY. 710,05-3-7 ~ ~ I ~ ~ ~c 1,y ° as III a I ~~F ~ti `• ~ ~'• II I `$ ~ NP~,~` ,~~° , ~a, ~' 40' I '~ 3 4 ~ G. Sib ° "~ j - \ry A ~ I I R ~eyP • s ~ + A a R/R \~ ~N \ "~ T y / ~• •. -9 G 9i -~ ~ND '( ~ O G ~ N 7 / I O G IN j \ ~ ~ _, / \\ \~~ s'y ,1R1A~ oc14n C '~ oNtPCE ~'s w \ \ A'yN~Yej OT• -~`~~ / 4 \ \ \~~ .. /• ~ i ~ o DwF RICK ~ LOT ~ 2 ~ ~ i i / ~ t~ o~cDDr ~'~~ J I I / ~ w ro / L, EX19TIN / ~~ ~ ~ q ~yQv as N/F SAwM1 /~ N/F M FILE A. JAMISON ti ~/ ~,3~' t~ MERLE JAMISON 5 L U18E M. JAMISON D.B.ISI7, PC3.16$S D.B.lo97, F'C3.s38 TAX MAP 'Ft 7(0.01- I-3 X MAP t# 7(p,01-1-I Lor L0T4 N/F 3 / / / Lor VIRGIL E. JAMISON 2 ~ E6T1dER M. JAMiSON N/F _ ` 6 D.6. 849, P6. 527 DWAYNE E. JAMISON, ET AIS / ~ <pr TAX MAP ~# 710,01- I- Z ~ -f~ Lor ~ 6 D.B. 128>j Ems. SS to L.l~T ~ ~ ~ D.B. 1153 pG.2100 D B 9 ~ ? . .1153 PG.25lo WINNBROOK SUBDIV \ D.B. 4za, PG. a39 ISIQ/.1 ~ TAX MAPS' 76.01- 1-~{ W.[3. 38, PG. /392 LET LOT II 8 T ~~pL $ O~ PLAT SHOWING NEW 20~SANITAPIy SEWER EASEMENT C3EING GRANTED TU ~ Grp ~ /~' G,~ [~ THE COUNTY OF ROANOKE ~ •JONNR.McADEN ~ FOR PUBLIC USE No. 002002 I BY 47 /(/(ER.LE A. ~ N!/SOit/ ~°t`. Q ls. t s Z2- 4 ~0 ~~~ ACROSS TAX MAP ~* 7Co.01~1-I 17Co.01-I-2, 700.01- $UR~' I-3 7(0.01-I-4 , '700.05-3-(0, AND 7(0.05- 3-7 WINDSOR NILLS MAC316TERIAL DISTRICT ROANOKE COUNTY, VIRGINIA NOVEMBER 27, 199(v A: A560CIATER~C JOB NUMBER R9100¢Z-A ~ REVISED MAY 22 , 1997 -ADJUSTMENT TAX PARCEL '700.01- I - 2 - •PLANNERS•ARCHITECTS•ENGINEERS•SI~RVEYO RS• 8 O 1208 CORPORATE CIRCLE, ROANOKE, VIRGINIA 772-9580 aEFLECTiNp •O...owROw CENTERLINE NEW SANITARY SEWER EA 20' SEMENT LINE DIRECTION DISTANCE 1-2 N 53'07 52 E 65.85 2-3 N 14'28 01 E 45.00 3-4 S 89'17 21 E 68.28 4-5 S 85'1810 E 379.00 5-6 N 88'58 37 E 229.00 6-7 N 35'58 08 E 122.00 7-8 N 0733 42 E .355.00 8-9 N 48'29 48 E 145.00 9-10 N 42'20 28 W 413.89 Exhibit A ..i' "'. J I THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 18TH DAY OF NOVEMBER, 1997, ADOPTED THE FOLLOWING: RESOLUTION 111897-3.c REQUESTING ACCEPTANCE OF PARKWAY PLACE DRIVE AND PARKWAY PLACE LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision re t ~e~c uirements~ and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors Eddy, Harrison. Minnix. Nickens. Johnson Nays: None Absent: None A Copy Teste: Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation i~ ,,. I ~ s L d o N -~ a'=:s I ~ . a u'y, '~y: ~ a r~ ~ ~' e~" ~, W ~ ~y oy f ~+ u IV ~ .:.w ~'e~~ .N'. lu It a I,Y .~T` I •6` ~I •~ ~ A ~4 '-u``eF' a :::r"-.rw y 3 Y N '~,:-:_ P(~ .: - 7; 1 z . ~. • fl .'u~ ~ a . a oce sue.. ~Drlve w~- e _ w .~' N/ ...... ~~~P O bey Y ti~ Fo o\ \ \~ ~\ ~ ~~~- .fl~ ~' 9 ~ ~ ~n •N 6 eez~ ~ ~. _. •~ ~ _ r xee PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) PARKWAY PLACE DRIVE 2) PARKWAY PLACE LANE LENGTH: (1) 0.24 MILES (2) 0.04 MILES RIGHT OF WAY: (1) 40 TO 55 FEET (2) 40 FEET ROADWAY WIDTH: (1) 28 FEET (2) 28 FEET SERVICE: (1) 25 HOMES (2) 3 HOMES O\\ ROANOKE COUNTY ACCEPTANCE OF PARKWAY PLACE DRIVE AND ENGINEERING & ,_ ~~PyARKWAY PLACE LANE INTO THE VIRGINIA INSPEC770NS DEPARTME DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM .~ O C m E L U lE tll Q 3 t 2 .. O d N ~ R ~ $ '~ = e O O v a m € t E +• 2 O .., c ~. Z ~ m O ~ H ~ ~ ~ ^ ~ Q ~ Q ~ a Pa ~ ~ ~ N ~ ~ ~ W ~ ~ U L d a W 1 N Q ~ x ~ ~ d ~ a O M .~ N L ~ Z ~ p cn F- ~ `o D L ~ E Q < z M >_ N ~ N O t ~ ¢ v: > s CL~i ~ cq ;. _ 0 c-° ~ ~ J C ~ ~ ~ N O N ~O ~ O O O U ~. a H 0 Z r cn ~n W ~n ~ aH Z z Q ~ 3 O d ~ ~-+ 3 n F-I ~ ~ U W W O ~ W x zH H x 3 ~ d ~ 0 0 ~ r ~O ~D ~ 'jam m P m P m P m P D m P O m P C m P D O a O a. 4 a a a a a of P c ~ ~ C a ~ ypQ .~pQ[ ~ zpQ ~ O m m m C ~ ~ ~ ~ ~ ~ 7 v E O 0 0 0 0 0 ~ rC H ~ ~j ~ < ~ ~ M Q ~ ~ ~ ~ ~ ~ u~i ~ 'y ' Q m O ~ Q ~ ~ m O m O m O m O 6i O m O m C d m C a a ~ ~ a °a a a ~ o ~ ~ ~ ~ ~ ~ m m , d E O D E O O ~ O E O C ~ Q O F ~S 0 C ~ ii r d ~t C r a LL ~ r a ii Q r a t% ~ r a LL r a ti r a ~ m o' 3 W W a U U r P ' a a C a Pa ° t ~ ~i Qi F ~ Z ~'' H Z 6 c~ ~ ~ W A P-~ a ~ Z ~ N /7 f 1A m A d r0 Z .r y r Z W U H O Z O t U U. r- W U ~~. ITEM NUMBER ~ ~7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 SUBJECT: Acceptance of Parkway Place Drive and Parkway Place Lane into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: G~cp~~~~ ~!~~ ~~ SUMMARY OF INFORMATION: V & S Development, L.L.C., the developer of Parkway Place, Section I, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.24 miles of Parkway Place Drive from the intersection of Buck Mountain Road (State Route 679) to the cul-de-sac, and 0.04 miles of Parkway Place Lane from the intersection of Parkway Place Drive to the cul-de-sac. The staff has inspected this road along with representatives of the Virginia Department of Transportation and finds the road is acceptable. FISCAL IMPACT: No county funding is required. RECOMMENDATIONS: The staff recommends that the Board approve a resolution to VDOT requesting that they accept Parkway Place into the Secondary Road System. MITTED BY: Arnold Covey, D'~(ector of Engineering & Inspecti APPROVED: Elmer C. Hodge County Administrator 1 f THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 18TH DAY OF NOVEMBER, 1997, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF PARKWAY PLACE DRIVE AND PARKWAY PLACE LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: _ Yeas: _ Nays: A~Copy Teste: Mary Allen, Board Clerk pc: Arnold Covey, Director, Engineering and Inspections Virginia Department of Transportation File ~s-y NORTH as,. ,.:_ 3\ \ r N Z~ \P O ~\ ~ i~ ~ ~\ r ~ 7'0 ~\ \ ~~ . '\ ~ .v\ ~"~ PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) PARKWAY PLACE DRIVE 2) PARKWAY PLACE LANE LENGTH: (1) 0.24 MILES (2) 0.04 MILES RIGHT OF WAY: (1) 40 TO 55 FEET (2) 40 FEET ROADWAY WIDTH: (1) 28 FEET (2) 28 FEET SERVICE: (1) 25 HOMES (2) 3 HOMES t „==e .,• I I ~ '' "N .it ~~D ROANOKE COUNTY ACCEPTANCE OF PARKWAY PLACE DRIVE AND ENGINEERING & ~DPARKWAY PLACE LANE INTO THE VIRGINIA INSPECTIONS DEPARTME DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM ~ _I 0 `ol U C m 2 E a t C a ~ rn 8 0 O E 2 c r z m o ~ H N ~ O ~ H Q ~ ~ ~ ~ ~ ~ ~ w ° U 7 ~ a fA V m ~ ~ d a ~, ,O N •~ v O _ ~ O r ~ U E l6 ~ Z M >_ N ~ N 0 ~: > rte/ < N _ E v c-°. c 00 ~- ~ N p V O O O z a ~ ~ ~ H O Z r ~ ~n w ~n aH g Z z Q ~ 3 o d H 3 ~ ~ U W W O ~ C1..' H w x H~ z ~ H 3 b ~ 0 0 ~ ~ ~ ~ ~_ z m 0 m o m a° m o m a m a m a a a a n. a a a ai a ~ ~ c a a a a ~pQC ~pQC ~pQc ~SpC ~ ~ ~ ~ m m m m vi C O ~j. g ~ ~ ~ U 7V C O ~ O 0 ~$ r H y rn q rn ~ ~ ~ ~ M W ~ M N H (n ~ Q ~ ~ m ~ ~ Q ~ ~ m 9 m m m m » N ^ ~[ 0 ~ 0 Q Q Q ~ C 4 ~ m T ~ b b `o $ a ~ ~ ~ Y m m O ~ C ~ C ~ C ~ E ~ E ~ ~ n O IL O F- d {L O F- d IL O F d li O H d tL O 1- D_ lL O F- d lL O F- D. U m O w w O L a a ~ a a.. L ~i ~i a~ z ~ z ~i ~ ~i ~i a a w a Z .- N /7 f N O ~ O Z .T y H- z w S LL Q Z Q H 6 U LL 2 W U a H ~~ A-111897-3.d ACTION NO. ITEM NO. +~~ .J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 AGENDA ITEM: Donation of storm drainage easement on property owned by Buford W. Stapleton and Mary M. Stapleton (Tax Map No. 87.06-03-22) to the Board of Supervisors of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors for storm drainage purposes, in connection with P-166, in the Cave Spring Magisterial District of the County of Roanoke: a) Donation of storm drainage easement, of variable width, from Buford W. Stapleton and Mary M. Stapleton, husband and wife, (Tax Map No. 87.06-03- 22) as shown on a plat prepared by T. P. Parker & Son, dated November 2, 1994, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement. ITTED BY: Arnold Covey, Director of Engineering and Inspe APPROVED BY: G~~" ~'~~ Elmer C. Hodge County Administrator ~+.~/ - ---------------------- ACTION VOTE No. Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Eddy _ x _ Denied () Harrison _ x _ Received () Johnson _ x _ Referred () Minnix _ x _ To () Nickens _ x _ cc: File Arnold Covey, Director, Engineering & Inspections M a -o Z °' o rn~ ~./ D P ~. oN ~~ ~ o PENN FORE p , , ~~ -~ E x N 83 0~ 30„ ' ~ ~0~ ~g ~ ~ 02 ' 8a 51 E `~ ~~ R'9 p6 a~ 2_p6'~ N 0~ ~ 2 cH 9 ~~ ENO ~ SE ~~ ~N ~ ~ G ~? LO EN~~vs X ~p1 Z , ENS 5 ' ,~ ~~ S N~ pR~ EX~S~R EpS~M~ SEA ,TH OF ;~ l ~ ~'/J~ ~~ B. CA~ No. 1335 3 ~o~~ sa~°:~ NOTES: 1. THIS PLAT IS SUBJECT TO INFORMATION WHICH MAY BE DISCLOSED BY A TITLE REPORT BY A LICENSED ATTORNEY. 2. THEE, SUBJECT PROPERTY IS WITHIN THE LIMITS OF. ZONE X AS SHOWN ON THE FEMA FLOOD INSURANCE RATE MAP. THIS DETERMINATION IS BASED ON THE FLOOD BOUNDARY MAP AND HAS NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. 3. METES AND BOUNDS DESCRIPTIONS SHOWN HEREON REPRESENT A COMPOSITE OF DEEDS, PLATS, CALCULATED INFORMATION AND FIELD TIES TO PROPERTY BOUNDARIES TO LOCATE THE POSITION OF THE EASEMENT IN RELATION TO THE BOUNDARIES. THIS SURVEY DOES NOT REFLECT A COMPLETE AND ACCURATE BOUNDARY SURVEY OF THE SUBJECT PROPERTIES. "EASEMENT PLAT FOR COUNTY OF ROANOKE SHOWING A NEW STORM DRAIN EASEMENT (0.028 AC.) ACROSS A PORTION OF LOT 8, SECTION 2, ALGOMA PARK, P.B. 9, PG. 7 ROANOKE COUNTY, VIRGINIA -- TAX N0. 87.06-03-22 SCALE: 1"= 20 N.B. JW-88 DAP TPP&S T' P. PARKER 6e SON DRAWN eie Eoila..ia DATE: NOV. 2, 1994 ENOINEER3 CALC. DAP CHK'D suRVEVORS Port olnoe Hoz 9B p. CLOSED• DAP PLANNERS Salem, ~RrQinia E4169 W.O.: 94-1303 A-111897-3. e ACTION # ITEM NUMBER ~" ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 UB E T: Acceptance of Water and Sanitary Sewer Facilities Serving Nicholas Hills Subdivision COUNTY ADMINISTRATOR'S COMMENTS: ~ ~ ~,~~~ SUMMARY OF INFORMATION: The Developers of Nicholas Hills Subdivision, Wayne Ayers Development,Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by L.M.W. Engineering entitled Nicholas Hills Subdivision, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $42,000.00 and $62,000.00 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Nicholas Hills Subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. ..T~ (o SUBMITTED BY: Gary Robert , P.E. Utility Direct r APPROVED: ~~ ~~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved (x) Motion by: fob L. Johnson to approve Eddy _ x Denied () Harrison _ x _ Received () Johnson _ x _ Referred () Minnix _ x _ To () Nickens x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections ~~ COPY RETURN To: ROANOKE COUNTY ATTORNEY'S OFFICE THIS CHATTEL DEED, made this 20th day of October , 19 97 , by and between: Wayne Avers Development. Inc. , a Vir ig nia corporation, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: Page 1 of 4 ". ~.c! As shown on the plan entitled Nicholas Hills Subdivision ,made by L.M.W. Engineering- and on file in the Roanoke County Engineering Department. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface azeas affected by settlement of utility trenches for a period of one (1) yeaz after date of acceptance by the Board and will perform any necessary repairs at its cost. Timer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19 Page 2 of 4 WITNESS THE FOLLOWING signatures and seals: Developer: Wavne Ayers~Development. Inc. As: Its President State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: 20th ,day of October 19 97 , By: Waxers Its President Duly authorized officer Title on behalf of Wavne Avers Development Notary P~Gbli My Commission expires: September 30, 2001 Page 3 of 4 •t ~""" Approved as to form: County Attorney State of: County/City of: Board of Supervisors of Roanoke County, Virginia BY~ (SEAL) Elmer C. Hodge County Administrator Vir~?inia Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 4 of 4 `*~` '°~' NORTH ~ '' ~ 4 ,ir+ 20 qa ~t INi 31 ~ 'p 24 i ~ • l ~ ~ °° ~ Oa ~ ~ fly ~ rct ` ~ ~~d f ~ ' ~ ~ ~1s -. ~ I/t7 O` ,y~~ N~ ` ~ aP ~ !~ 27 . .~. --~ M ~ ~ ~ y ~.~ 26 ~ p ~~a r N18 _ , $4 ale e.,i ~• M /IM f~ w -.y ~ ~ ~ ~ ~ ~14 1~ a ~~'~~ !~'~ ~ RCBS ~ 1~ $ - ~ i ~ say • ,- loot wn » IZ ~p1~ ~/ !1°~ ~+ air e+'' ~ A ~, ~ ' 11 ~~ F~ r ~~ 3S i ~ yap s • 13 ~ ~. 2 ~ - o ~w 2pN ~~~~ ~ .. S 1 ~ ¢.a ~ 1lID It 23 ~ ~ ~ 4 y.s 16 . ~ 12 1 . 3 ~ ~j ' ,~ ~avs _ T z F 8 xis ~4 ~ ~ ,,~ ~~ '•1, ~ g4 ~~ 17 ~ i 3 0°' o ~ y0~~ 41 9 21 ' p~~ plf ~ ~$ ro M • i 2 4 ~ `!~ • ~ ~ Za t ~ N 31 ~ Q , ~ _ Tat • `s t ~ ~ ~ ~ .rt 9 ~~ a 7~'M ~ ~~,,~ 22 t ~ ~ p9~ ~ ~ ~ ~ ~> 4 1 ~ ` ~ ~ 21 *L ~ A d°' ~ry~ ~ ~ C~ HM d~ 47 I • ~ ~ N i 11 ~4 4 ~ ~ ~p ~ ZO ~. ~ s ~ 7 .~0 b / 46 ~ '~ ~ ~ 9 r a wti ~!= 1` ,~ + ~~ ~ ate' rt t 4 2 ~~ 1 ~ ,. 16 as - ii ~ , ~ ~ t1. _ I - .. ~~ .. /~~ ROANOKE COUNTY UTILITY Water and sewer acceptance for Nicholas Hills Subdivision. DEPARTMENT ACTION $# A-111897-3.f ITEM NUMBER ~ MEETING DATE: November 18, 1997 AGENDA ITEM: Appropriation of $10,000 High Schools That Work Grant for Cave Spring High School COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Cave Spring High School, in cooperation with Arnold R. Burton Technology Center, applied for a grant to integrate academic and vocational education through a school site-based team approach. School based teams at both sites will work together along with parents, business/industry representatives, postsecondary institutions, Cave Spring Junior High School, Hidden Valley Junior High School and the Tech Prep Consortium to restructure course offerings and deliver strategies to create High Schools That Work at both sites. SUMMARY OF INFORMATION: A $10,000 grant has been awarded by the Virginia Department of Education and the Southern Regional Education Board to Cave Spring High School for a time period of October 15, 1997-June 30, 1998. FISCAL IMPACT: Roanoke County Schools must appropriate in-kind funding equal to one-half the grant amount ($5,000) which is already budgeted in the 1997-98 budget. STAFF RECOMMENDATION: Appropriation Schools That Work fund. AGarland J. 'dd Director o Vocational and Continuing Education of the $10,000 grant to the High ~~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved (x) I.;otion by: ~b L. Johnson to approve Eddy _ x _ Denied ( ) Harrison _ x _ Received ( ) Johnson _ x _ Referred ( ) Minnix _ x _ To ( ) Nickens x cc: File Garland J. Kidd, Director of Vocational and Continuing Education Diane Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, Roanoke County School Board r. A-111897-3.g Item No. ~~' ,~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, ROANOKE, VA ON TUESDAY, MEETING DATE: November 18, 1997 AGENDA ITEM: Request for approval of expenditures from Public-Private Partnership Funds on behalf of Famous Anthony's COUNTY ADMINISTRATOR'S COMMENTS: ~C~»vr '7 EXECUTIVE SUMMARY: This is a request to expend $12,962 for public purposes on behalf of the location of a new restaurant (Famous Anthony's) in the Bonsack area. Annual tax revenue from this project is estimated at $57,543. BACKGROUND: The owners of Famous Anthony's have worked with staff to determine an appropriate location for a new restaurant in the Bonsack area of Roanoke County. A suitable site has been located along U. S. Route 460 East (a portion of the Bessie V. Gish Estate). The proposed restaurant, with seating for 152 people, would be similar in size and configuration to their current Salem location. The real estate will be owned by a limited liability company, tentatively called FA Properties, and operated by a separate company, also tentatively named, Famous Anthony's-460 East, Inc. Famous Anthony's restaurants were founded in 1986 in Roanoke County and have grown to four locations in the Valley. The restaurants are family oriented, offering a full service breakfast, lunch and dinner. It is expected that the capital investment for this project will be approximately $833,000. The proposed restaurant anticipates providing $57,543 in revenue to Roanoke County on an annualized basis. These revenues will be generated from real estate, personal property, sales and meals taxes as well as business license fees. The owners have requested that the County, through its Public-Private Partnership Policy, consider assisting with expenses related to connection fees, grading for the purpose of improving storm water management and fees. This request totals $12,962. ~. .. ,~_ ~ Staff reviewed the request for assistance under the commercial criteria of the Public-Private Partnership Policy and found that it meets the pay back formula of one year for such projects. FISCAL IMPACT: Funds in the amount of $12,962 are available within the Economic Development Public-Private Partnership fund for this project. ALTERNATIVES: 1. Approve the expenditure of $12,962 dollars of Public-Private Partnership funds on behalf of Famous Anthony's and authorize the County Administrator to enter into a Performance Agreement with Famous Anthony's upon the approval to form by the County Attorney. 2. Do not fund the request. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve alternative number 1. Res ectfully submitted: I ~~ Brian T. Duncan, Assistant Director Department of Economic Development Approved: Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abstain Approved (x) Motion by: H. Odell Minnix to approve Eddy _ x Denied () Harrison _ x _ Received () Johnson _ _ x Referred () Minnix _ x _ To () Nickens x cc: File Brian Duncan, Assistant Director, Economic Development A-111897-3. h ACTION # ITEM NUMBER ..~='`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 AGENDA ITEM: Authorization to give notice to the Commonwealth Transportation Board to proceed with the abandonment of the streets in the Pinkard Court Subdivision. COUNTY ADMINISTRATOR'S COMMENTS: This step fulfills the first requirement of the State process. We will schedule a public hearing to be held by the Board as soon as all arrangements can be made. Recommend approval of this technical requirement. SUMMARY OF INFORMATION: Lowe's Companies, Inc., (developer) has received approval from the Roanoke County Board of Supervisors to rezone 21.7 acres from residential to commercial (C2) to allow the development of their proposed retail store. The developer is presently acquiring all of the properties in the Pinkard Court Subdivision with the intent of removing the existing residential homes in preparation for construction. In order for Lowe's Companies, Inc., to move forward with the development of their site, the public streets (portion of Valley Avenue, Pinkard Avenue, Meadowview Road, Booker Road, Summit Street and Washington Road) which are maintained by the Virginia Department of Transportation must first be abandoned. Roanoke County has received a petition (attached) from the residence of the Pinkard Court Subdivision requesting the abandonment and closure of the public streets in their subdivision. Titles 33.1-151, Code of Virginia, 1950, as amended, entitled "Abandonment of roads, landing, or crossing; procedure" requires the governing body of the county to give notice of intention to abandon any such road to the Commonwealth Transportation Board. Once notice of intent to abandon the streets in the Pinkard Court Subdivision is given to the Commonwealth Transportation Board, County staff will then move forward with the necessary postings and advertisements for abandonment. 1 ~/ STAFF RECOMMENDATION County staff is requesting that the Roanoke County Board of Supervisor give notice of its intention to abandon the public streets (portion of Valley Avenue, Pinkard Avenue, Meadowview Road, Booker Road, Summit Street and Washington Road) in the Pinkard Court Subdivision to the Commonwealth Transportation Board and authorize the Director of Engineering and Inspections to proceed with the requisite notices under Title 33.1-151, Code of Virginia, 1950, as amended. ~S BMITTED BY: APPROVED BY: ~ ~~ f Arnold Covey, Directo Elmer C. Hodge of Engineering & Insp ctions County Administrator ---------- ACTION VOTE No. Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Eddy _ ~ Denied () Harrison _ x _ Received () Johnson _ x _ Referred () Minnix _ x _ To () Nickens x cc File Arnold Covey, Director, Engineering & Inspections 2 PETITION FOR ACTION TO CLOSE PUBLIC STREETS IN THE PINKARD COURT COMMUNITY The residents of the Pinkard Court Community petition Roanoke County and the Virginia Department of Transportation to close public streets within the Pinkard Court Community and surrender access of these streets to the Lowe's Corporation. In as much as Roanoke County has approved the rezoning request from Lowe's and in as much as the residents of the Pinkard Court Community have signed options to sell their properties that these streets service, we present this petition. We petition that the following public streets be closed and access be surrendered to the Lowe's Corporation: Booker - Pinkard -Summit - a portion of Valley Avenue, and Washington. NAME ADDRESS SIGNATURE ~ ~ ~ ~ ~ f ~; ~ ~, ~ ~- , ,. v r ! ~u /~~ a ~y K, ,, . f ,- ~ •/ ~. ~ e ~ ' ~.L4 ~~ ~c~~- c~ ~. ...- \L i ~ n ! __ 3 -- ,: { f ~ ~ m'-"_ q '~ ~ ~ ~. tz r'. I i .~. .3 fi k', j _- NAME ADDRESS ~~ , `i / /~ p[~/ Y~T1 6.a, i7l ~ id If ~ ~~~. L~.i _ ~ ~~' ~J I J~[~eL;~~~, i.(i ~~L'~ ~~`~` "~ ~~'~'~~-' $ i ~ "'"~ + SIGNATURE T'~~ s A-111897-3. i ACTION NO. ITEM NO. ~ ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINLA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 AGENDA ITEM: ACCEPTANCE OF DONATIONS OF RIGHT-OF-WAY AND EASEMENTS FOR THE GARMAN ROAD RELOCATION AND IMPROVEMENT PROJECT COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the donation of the following parcels of land, rights-of-way and easements to the Board of Supervisors of Roanoke County, Virginia, in connection with the Garman Road Relocation and Improvement Project in the Catawba Magisterial District: a) Donation from the Roanoke Valley Development Corporation, a Virginia corporation, of all right, title and interest in and to Garman Road, and particularly the 'private' portion of Garman Road being shown as 50' in width and designated as "1.044 AC. 50 FT. RD. R/W" on 'Map Showing Division of 41.869 Ac. of Roanoke Valley Development Corp. and New 50 Ft. Wide Road Right of Way Between Norfolk & Western Railway Co. R/W and Virginian Railway Co. Right of Way...', dated Jan. 3, 1958, made by C.B. Malcolm & Son, and recorded in the Clerk's Office of the Circuit Court of Roanoke County in Deed Book 599, page 26, a copy of which is attached hereto as Exhibit I-A. b) Donation from Eight Holdings, Inc., a Delaware corporation, (Deed Book 1316, page 1803), of: (i) a parcel of land containing 0.149 acre, more or less, and being shown and designated as "FUTURE AREA TO BE DEDICATED FOR GARMAN ROAD RIGHT-OF-WAY" upon the 'Plat Showing New Temporary Construction Easement and New Drainage Easement Being Dedicated To The County Of Roanoke, Virginia, By Eight Holdings, Inc. And Showing A Future Portion Of Property To Be Dedicated For The Right-Of- Way Of Garman Road Situated Along Garman Road (Private)', dated ~~~~ June 16, 1997, prepared by Lumsden Associates, P.C., Engineers-Surveyors- Planners, acopy of which is attached hereto as Exhibit II-A; (ii) all right, title and interest in and to the existing "Private Road", known as Garman Road, varying in width and leading from the 'public' section of Garman Road (Route #929) in a southerly direction to the Norfolk and western Railway; (iii) a drainage easement, of variable width, and shown as "NEW DRAINAGE EASEMENT" on the aforesaid plat attached hereto as Exhibit II-A; (iv) a sanitary sewer easement, 20 feet in width, and shown as "NEW 20' SANITARY SEWER EASEMENT" upon the 'Plat Showing New 20' Sanitary Sewer Easement and New 40' Temporary Construction Easement Being Dedicated To The County Of Roanoke, Virginia, By Eight Holdings, Inc. Situated Along Garman Road (Private)', dated June 16, 1997, prepared by Lumsden Associates, P.C., a copy of which is attached hereto as Exhibit II-B; and (v) temporary construction easements shown and designated as "NEW TEMPORARY CONSTRUCTION EASEMENT" on the above-described 'Plat Showing New Temporary Construction Easement ...' attached hereto as Exhibit II-A, and as "NEW 40' TEMPORARY CONSTRUCTION EASEMENT" on the above-described'Plat Showing New 20' Sanitary Sewer Easement And New 40' Temporary Construction Easement ...' attached hereto as Exhibit II- B, and as "NEW TEMPORARY CONSTRUCTION EASEMENT" upon the 'Plat Showing New Temporary Construction Easement Being Dedicated To The County of Roanoke, Virginia By Eight Holdings, Inc. Situated Along Garman Road (Private)', dated July 8, 1997, prepared by Lumsden Associates, P.C., Engineers-Surveyors-Planners, a copy of which is attached hereto as Exhibit II-C. c) Donation from Topvalco, Inc., a Ohio corporation, (Deed Book 1515, page 663), of: (i) a sanitary sewer easement and a water line easement, of variable widths, shown and designated as "NEW SANITARY SEWER EASEMENT" and "NEW WATER LINE EASEMENT" upon the 'Plat Showing New Water Line Easement and New Drainage Easement and New Sanitary Sewer Easement Being Dedicated to the County of Roanoke, Virginia, By Topvalco, Inc.', dated June 16, 1997, prepared by Lumsden Associates, P.C., a copy of which is attached hereto as Exhibit III-A; and (ii) a drainage easement, of variable width, shown and designated as "NEW DRAINAGE EASEMENT" upon the above-described plat 'Plat Showing New Water Line Easement and New Drainage Easement...' attached hereto as Exhibit III-A. County staff has inspected and approved the locations and dimensions of the property, rights-of-way and easements for the project. 2 FISCAL IMPACT: No county funding is required for these acquisitions. STAFF RECOMMENDATION: Staff recommends acceptance of the donations of the parcels of land, rights-of-way and easements for the Garman Road Relocation and Improvement Project. Respectfully submitted, Vi kie . Huffm Assistant County Attorney ACTION VOTE No. Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Eddy _ x _ Denied () Harrison _ x _ Received () Johnson _ x Referred () Minnix _ x To () Nickens _ x cc: File Vickie L. 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P.B. ,J PC. 51 ~ ~ D.B. 1515, PC. 663 ~ ~ ~ ~ ~ ' ` ~ ` ' ~ ~ ~ TAX ,rf55.OJ-J-B ~ PROPERTY OF ` ILI°~ALLt7, /NG ~, ID.B.''15151"PG.'683 W5 `~ NEW LaR4/NAGE TAX ,{SS.OJ-J-J ~ EAa~MENT PROPERTY OF ~ TOP!/ALCO, /NC. ~~ O.B. J515, PG. 663 ~ LOT 2.1 'fOr4T LE{NS ESTATES" ~ P.B. J, PC 51 ~~ ~, TAX,{.5503-J 7 `~ ~yy Bq~g7ARY . PRA°ERTY LY' ~ . SEWER EAS~IENT lta°YALGYYI /NC. ~ D.B. 151'Sl PQ 663 ~ ~ ~ ~~ ,~ s ~ IOW S1 `~ oRF~~K N ,;~ i fA AND "\ ~ >~ ~~ ~ ~Z ~'~ W6 ~ D3 D4 ~ ro ~~ STERN WE LEGEND D.B. DEED BOOK PC. PACE P.B. PLAT BODK E.X. EX/SLING R/W R/CNT-Gl~ WAY Gf5'E OIERHEAO EZEC7R/C a'/E~kT OVERHEAD EIE'CIR/C ~4 IEZEPNONE ~n, unurr PGYE' ; D1 NEW WA L.OIE ~ E4 o / A~~W AY NEI~V WA1D9 L.,OYF . EASEMENT L/NE D/RECALW D/STANCE IYI-W2 S 705400 1Y 12.65 W2-IY3 N 184435 W 55.38 WJ W4 N 45J711 W BJ21 W4-W5 N 24 J3 i2 W 38.32 W5-W8 N 657648E 41.32 IMS-WJ S 2317500 E 172.3) lIb1F.r 1. IN/S PLAT /S BASED GYV A GY/RRENT f7EL0 SUR~E'Y. 2. Il!/S PLAT PREPARED W171YDUT 1/YE BENEf7T OF A CURRENT D71E REPORT AND INER£ ~4lAY EX/ST ENCUMBRANCES ItH/CN AffEt;T IIYE SUB~.EtT1MROPEJ?TY NOT S1/OWN HEREGW. .~ )NE PURPOSE G~' 1N/S PLAT /S lt7 LY~EAIE' NEW WA1ER L/NE; SAN/TARP SL7{£R, AND DRA/NACE EASEiI/E7V73' AND OGL<5 NOT CLa'YSAlU1F AN ACTUAL BOUNDARY SURLY. ' PLAT SHOWING ,, NEW WATER LINE EASEMENT AND ;NEW DRAINAGE EASEMENT AND NElllr SANITARY SEWER EASEMENT BEING DEDICATED TO ~~PyTH of Df THE COUNTY OF ROANOKE, VIRGINIA G -/6 -9~ `f'~ ~ BY e. LEE r2. TOPVALCO, INC. HENDER50N, JR. "' ~,t~,GaGL,.~ ~ SITUATED ALONG GARMAN ROAD (VA SEC. ROUTE #929) . CATAWBA MAGISTERIAL DISTRICT l~~ E~~4 ROANOKE COUNTY, VIRGINIA " ' ' SURV SCALE 1 ~ 60 DATE: 16 JUNE 1997 LUMSDEN ASSOCIATES, P.C. ' ENGINEERS-SURVEYORS-PLANNERS ROANOKE, VIRGINIA A2~W SAAATARY .SEWER EASLL~MENT L/NE D/RECAGW L~/STANGE' {YJ-S! S 705400 W ?24.?9 Sf-S2 N 184211 W 21.94 S2-S3 N 707221 E 106f 96 S3-S4 N 267223E 17.78 4-WI S 2317500E 37.05 '' ~,SEMENT UNE D/RECAOW DISTANCE Ol-02 N 6417! 3~-W 44.58 02-03 N 2378 41 W 31.04 D3-04 N 66 41 !9 E ?9.34 04-D! S 2317500 E 64.83 ... E%HIBIT III-A A-111897-3. j ACTION NO. ITEM NO. J - I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 AGENDA ITEM: Donation of 20' sanitary sewer easement to the Board of Supervisors of Roanoke County in connection with development of the Hollins Communication Research Institute in the Hollins West Professional Center COUNTY ADMINISTRATOR'S COMMENTS: i ,. SUMMARY OF INFORMATION: This consent agenda item involves donation of the following easement to the Board of Supervisors for sanitary sewer purposes to provide service in connection with development of Hollins Communication Research Institute in the Hollins West Professional Center in the Hollins Magisterial District of the County of Roanoke: a) Donation of sanitary sewer easement, twenty feet (20') in width, from Atkisson Enterprises, Ltd., a Virginia corporation, (Deed Book 960, page 496; Tax Map No. 27.06-4-10) shown and designated as "NEW 20' SANITARY SEWER EASEMENT" on a plat prepared by LMW, P.C., dated October 15, 1997, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by County staff. STAFF RECOMMENDATION: Staff recommends acceptance of the above-described easement. Respectfully submitted, ,c. C~°.c..e.J ~, Vickie L. Huffman Assistant County Attorney ACTION VOTE No. Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Eddy _ ~ Denied () Harrison _ x _ Received () Johnson _ x Referred () Minnix _ x To () Nickens _ ~ _ cc: File Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Uiility Arnold Covey, Director, Engineering & Inspections NOTES: 1. THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A T1TLE SEARCH AND / ~ THEREFORE MAY NOT SHOW ALL ~ ENCUMBRANCES. ~ 2. THIS PROPERTY AS PLATTED DOES NOT / ~ ~ FALL WITHIN THE 100 YEAR FLOOD ZONE ~ 3. THIS PLAT WAS PREPARED FROM AN / \ ~ ACTUAL AND CURRENT FIELD SURVEY. ~ 4. FEMA FLOOD ZONE: 'X' ~ ~ ~ EXISTING 20' SANITARY ~ SEWER EASEMENT / / 5. LEGAL REFERENCE: D.B. 960 PG. ~96 ~ TAX MAP N0: 7.06-4-10 ~ ~ / `PROPERTY OF /~ PLANTATION DEVELOPMENT, LC ~,° / TAX MAP N0. 27.06-4-6 / ~~^ D.B. 1468 PG. 1826 E IS~4NG AEP / ~ / ELECTRIC t €A,SEMENT ~ ~ ,t..e ~ \ / /N ~.1 ~/ ~ ~\ ~ N 60• ~ ~9 ~, (198.73' TOTAL) / ~ ~ 2o.1r1~ O ~ 20.00' n ~ ~ ~ ~ ` N ~ ` ~ O PROPERTY OF ` ~ ~ ~ ATKISSON ENTERPRISES LTD ~ w ` TAX MAP N0: 27.06-4-10 ~ ~ ~ D.B. 960 PG. 496 =' \,N 0.589 ACRES N ~ .tl~' NEW 20' PUBLIC y ~ SANITARY SEWER EASEMENT ~ 21.82 217,68 Np pR• N.W (50 WA~R~ ~-~ PROPERTY OF JBLE ENVELOPE CORPORATION TAX MAP N0: 27.06-6-2 ~,D.B. 823 PG. 475 i HEREBRFY THIS/PLAT OF ~ THE BE F MY KNOWLEDGE AND lEOEflL> SURVEYED PROPERTY LINE DEED LINE • SET REBAR a EXISTING IRON FOUND MWP.C. ~ ENGINEERING • ARCffiTECTURS • SURVEYING ~ (540) 345-0675 1401 tad STREET, S.lf. ~~c (a4o) sas-44aa RvACtol~, vQtctxu e4ota DATE: `/ ~ ~ / TO BE ORR CT TO DOUGLAS R. MEREDITH, JR. No. 1450 B %o I d' ~° o° ~, , ~o ~ o ~ c.~ ~~ o~ ,~ [7 Q, GRAPHIC SCALE ~o~o zo 40 ( at r~E'r ) 1 inch = 40 ft EASEMENT PLAT FOR ATKISSON ENTERPRISES LTD ,SHOWING A NEW NEW 20' PUBLIC SANITARY SEWER EASEMENT BEING CONVEYED BY ATKISSON ENTERPRISES LTD TO BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA LOCATED IN IIDLLINS MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA DATE: 10/16/97 COMM #1055A UIIllltlllllilllill111lllilliillllllllllllillll111111111111111111111111111Illllliil~illllltlllllllll11111llilllllllllillillllllll~,If _, e AGENDA ITEM NO. I~1 ... _. AlPPEA~ANCE REQUEST ~_ ~ ~_ PUBLIC HEARING ORDINANCE ~ITIZENS COMMENTS _ -_ SUBJECT: ~k~ \J~s M~~.ss .~~ L; ~E' ~~~2~~~52 s ~~ T would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS o FOR THE RECORD. I AGREE TO ABIDE BY~ THE GUIDELINES LISTED c BELOW: s ~ ^ Each speaker will be given between three to five minutes to ~ comment ,:. whether speaking as an individual or representative. The Chairman will decide the time Limit based on the number of citizens speaking on an issue, c and will enforce the rule unless instructed by the majority of the Board to do otherwise. . =.. a~ s ^ Speaker will be limited to a presentation of their point of ~ view only. ,= . Questions of clarification may be entertained by the Chairman. o. ® All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. v ~_ ^ Both speakers and the audience will exercise courtesy at all times. ^ ~ Speakers are requested to Leave any written statements and/or comments with tine clerk. :: v e INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. .-. _. ~- PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK i .I~ i ~~ ~~ ~~ ~~ ~. ~~ 1v i~ ~~ ~~ i ~~ s ~ a~ ~ ~ ~ ~ rte. mttlllllllllillltillll1111lllllllil1111i111111Illilliifllll[I11ii1111111111iIIIlllllllftll1111lillilllllllliiillllilililllillllll'~ ~`'r~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 1997 RESOLUTION 111897-04 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Hol on, Deputy Clerk Roanoke County Board of Supervisors cc: File Executive Session ~-/ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Audited Beginning Balance at July 1, 1997 9,614,873.00 Addition from 1997-98 Budget -Transfer of Garage Operations to the County 200,000.00 Aug 19, 1997 First installment payment on West County Business Park (1,000,000.00) of General Fund Revenues 9.69% Sept 23, 1997 Revenue Sharing Payment to Botetourt County through June 30, 1997 (158,280.86) Oct 28, 1997 Eminent domain for communications facility (107,000.00) Balance at November 18, 1997 $8,549,592.14 8.61% Changes below this line are for information and planning purposes only. Balance from above West County Business Park -balance Reserve for R.R. Donnelly -Phase II Reserve for Valley Gateway sewer extension $8,549,592.14 (2,000,000.00) (730,700.00) (150,000.00) $5,668,892.14 5.71% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1997-98 General Fund Revenues $99,264,769.00 6.25% of General Fund Revenues $6,204,048.06 Respectfully Submitted, ~~~~ ~ ~ ~ Diane D. Hyatt Director of Finance M:\Finance\Common\B oard\Gen97. WK4 CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1997 $1,113,043.00 Revenues from sale of vehicles 1996-97 38,406.64 Audited Balance at July 1, 1997 1,151,449.64 Amount added from 1996-97 operations per rollover policy 744,687.00 October 14, 1997 Transfer to Future School Capital Fund (1,113,043.00) Balance at November 18, 1997 $783,093.64 Note: $100,000 of these funds have been temporarily advanced to the Mayflower Hills Park project. Respectfully Submitted, ~~ ~. ~~ n-a Diane D. Hyatt Director of Finance o-~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount October 14, 1997 From 1997-98 Original Budget $143,000.00 Design of South County Park (20,000.00 Balance at November 18, 1997 $123,000.00 Respectfully Submitted, Diane D. Hyatt Director of Finance M:\Finance\Common\Board\B oard97.WK4 ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 AGENDA ITEM: Accounts Paid -October 1997 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Payments to Vendors: Payroll: Voided Check Manual Check 10/3/97 $732,475.00 10/3/97 (492.87) 10/3/97 269.82 10/17/97 677,155.24 10/31/97 656,677.12 $5,077,350.74 $7,143,435.05 2,066,084.31 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: Diane D. 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O b H ~ N ~ G~ a b W p ~ ~ ~ 3 ~ 0 N a ~ ~ ~ ~ " x ~ r + ° ~ ~ ~ w ~ o A ~ 00 ' " ~~ ~ ~3a~~ O ~ c °' a a ~ o ~ a ~ ~ ,~ a ~ ~ a i ~ ~ .~ ~ x .ox~ ~ ~a ~~~~ ~ ~~ ~ ~ ~ ~ o W ~ ~,, ~ ,r s pa :j Q ~ ~ ~ ~ °~' ~ t N A ° ~ ~ ~ ~ W ~ ' ~ b ~ ~ ~ o H E~ "s p~ R" W e a p. ~ > ~ U" ~ c U a i ~ U ~ ~ ~ Z s . F" X23 ~ an ~ " ~ ~ r~ ~o ° ~,U^" a a ~ ~ a~a~ac, ~ ~ ° ~ ~' ° 0 ion ~ ~ ~ ~ o v o ° ~ o ~ ~ ~ ~ o o ~~ 0 o o aWU o p.,UWU o E-~R:U~ WA ~ N M ~--i N M vl ~--~ N M ~ ~O [~ 00 ~ N O O O O O O O 0 0 0 0 0 0 0 O O ~O \O ~D l~ l~ h l~ 00 00 00 00 00 00 00 O~ U O O O O O O O 0 0 0 0 0 0 0 O O ACTION N0. ITEM NUMBER ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 AGENDA ITEM: Utilization Report for Youth Haven II COUNTY ADMINISTRATOR'S COMMENTS: This is a very important program and one that we need to keep going. I am pleased with the results of the Utilization Committee and think that the program will be able to sustain interest in the future. There is an increased need in Roanoke County as well as in the entire area for programs such as Youth Haven II. Utilization has improved because of some of the changes made and there are more County residents in the program than before. I ask for your continuing support of this program. We will report back to the Board again in six months. BACKGROUND: Last winter, staff advised the Board of Supervisors of our concern as to the utilization of the Youth Haven II program. Our concern stemmed from the change in funding arrangements which eliminated the block grant program previously provided by the state to a system which channels dollars through the Virginia Juvenile Community Crime Control Act program which funds services and programs for youth meeting one of the five major criteria. The result was a significant increase in the per diem rates charged to each of the participants of the Youth Haven II program and a corresponding drop in the number of placements in the program. At that time, the Board of Supervisors asked us to report back near the end of 1997 concerning program utilization. Staff has worked on several fronts to address this issue. An inter-jurisdictional Utilization Committee was established comprised of representatives from placing agencies, the Juvenile Court, and persons involved in the creation and development of Youth Haven II. Staff began to visit other jurisdictions to market and promote the services of Youth Haven II across the State. After reviewing the needed services from agencies in our community, a short-term Emergency Diagnostic Program (EDP) was developed to provide a 28 day evaluation to assist in stabilizing the child and to recommend appropriate treatment or services. The combination of these efforts has shown positive results in the number of placements at the Youth Haven II program. Youth Haven II has a capacity of 12 beds. Since February 1997 when the EDP program was started, the utilization has grown to monthly averages of over 9 peaking at 11.2 during October. o-~ Obviously, there is some down time when one child finishes the program until the next child comes into the program. At times during the month, all twelve beds have been filled and other children were being processed for admission (waiting list). The EDP has expanded the type of services provided to include an on-site teacher when required because of the short-term nature of this program or for children suspended from school; psychiatric assessment (paid separately by placing party); and psychological evaluations (paid separately by placing party). The attached chart reflects the Utilization Statistics for the period February - October 1997 corresponding to the implementation of the EDP program. You will note that of the 24 persons admitted to the EDP program, 22 have completed the evaluation, 12 of whom were transitioned to the long-term treatment program, 9 who were discharged to their home and 1 who transitioned home, but returned to the long term program after other services were tried unsuccessfully and 3 who were discharged to other residential programs. The goal in the treatment of youth is to provide services or treatment where needed in the least restrictive environment and to maintain the child in the community and at home when possible. The support from the community has been positive. Youth Haven II is a valuable program to our community because the child remains in the community for treatment where family members can participate in the counseling and treatment measures. Placement of children in facilities outside of our local community is often more expensive and the remaining family members may not get the benefit of participating in the treatment program and therefore may not be preparing a stable home for the child's return. If the precipitating causes are not modified, the resultant behavior of the child may not be corrected. The 28 day EDP program helps to identify the problems of the child and suggests treatment needed to return the child to the home with positive results. Some of these future treatments can be provided at Youth Haven II and others require more intensive or specialized services, particularly those involved with substance abuse or dependency, those who require secure placements or those who are involved with violent behavior. For others, the 28 day intervention can provide the de-escalation time needed to stabilize the situation and allow the treatment to occur in the home setting. For FY 1997-98, the Board appropriated $50,000 from the General Fund towards the Youth Haven II Budget and also allowed $75,000 of our VJCCCA Crime Control monies to be used to reduce the per diem rate for children who are eligible for this funding source. The resultant per diem rates which are charged to all participants are $64.19 per day for children who qualify for Crime Control funding placements and $85.33 per day for all others. The rates anticipate an 81o utilization rate which is an average of 9.7 children per month. At this time, it appears that current revenues are adequate to keep the program viable. These rates are subject to the continuation of the VJCCCA Crime Control Program. The $50,000 allocation from the General Fund is the only local money being appropriated to treat the needs of our children other than the match monies required in other programs such as those of the Comprehensive Services Act. Should this local amount not be appropriated in future years, the per diem rates will increase to reflect this difference which would be an average impact of $15 per child per day. Staff feels that the changes implemented at Youth Haven II have been positive and that the utilization of Youth Haven II has stabilized. We will keep the Board of Supervisors apprised of our progress. Respectfully submitted, ) App owed b , verl T s-Berson Elmer C. Hodge anager, Youth Haven II County Administrator ----------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens Motion by: Attachment • . Youth Haven II and EDP Status Report (2/1/97 - 10/31/97) Youth Haven II Utilization Rates, 1997 (Total Program) Month Census %of Capacity (Start of EDP Program) February 5.7 47.5% March 7.1 59.2% April 9.9 82.5% May 9.5 79.2% June 10.8 90.0% July 9.3 77.5% August 10.4 86.7% September 9.4 78.3% October 11.2 93.3% November 0.0% December 0.0% ------------------------ 1997 Average --------------------- 9.3 --------------------- 77.1 EDP Program: Number of Admissions Number of youth completing program (1 did not complete, 1 currently enrolled) Number of cases that transitioned to Youth Haven I I Long Term Program Number of cases discharged to their home after 28 days Number of cases discharged to other residential programs Number of cases discharged to their home after 28 days and have not returned to Youth Haven II Note, Some cases will fall into more than one category. EDP Cases by Locality: Roanoke County 11 Roanoke City 7 Salem 5 Portsmouth 1 24 22 12 9 3 8 Total 24 Item No. Q" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: November 18, 1997 AGENDA ITEM: Report on revised fee schedule established by Industrial Development Authority of Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The Industrial Development Authority of Roanoke County has received a survey of administrative fees assessed by other Authorities in the Commonwealth of Virginia. These fees were reviewed by the Authority at their November 5, 1997 meeting and the Authority subsequently took action to raise their application fee from $250.00 to $1,250.00. This fee is in line with other such application fees charged in Virginia. The fee is used to compensate the Authority members for their attendance at meetings called on behalf of a bond applicant. The Authority has been averaging one Industrial Revenue Bond (IRB) project a year. The consensus of the Authority was that no action should be taken to assess an annual administrative fee based on the outstanding bond balance for new bond projects approved after November 5, 1997. Respectfully submitted: Approved: -~~ , ~~ Timothy . Gubala Elmer C. Hodge Secretary-Treasurer County Administrator ACTION No Yes Abs Approved () Motion by: Denied ( ) Received ( ) Referred to Eddy Johnson Harrison _ _ Minnix _ _ Nickens r Y ~~ ~g Cf(yI 7 I a ~r~yhlt C®11~M®NVV~~LT~I of V~R~~NI~1 DAVID R. GEHR COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 November 7, 1997 Mr. Elmer C. Hodge Roanoke County P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: ~.,< JAMES S. GIVENS STATE SECONDARY ROADS ENGINEER The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in October 1997. All additions to and abandonments from the Secondary System are effective the day they are approved by the State Secondary Roads Engineer. This date appears in the far right column of the monthly report. These changes will be presented to the Commonwealth Transportation Board at its monthly meeting on November 20, 1997. If you have any questions or comments about this report, please call Martin Law at 786-7399. i I James S. Givens State Secondary ads Engineer JSG/MII WE KEEP VIRGINIA MOVING i .~ a 0 e 0 w w W ~ ~ O G~ O ++ m C0 G~ Aa ~ :"' O a 0 F ~" O L ~I O i c ~I ,> b a' v .~ Pr ~ bA C e~ U ~ ~ ~ ~ ~ ~ M M C O O 0 0 r, -~ -~ a rn rn o ~ ~ ~ N N N ~ ~ ~ ~ n ~ n ~ r ~ O N O N O O O O O O ~ O ,N,,, N O ~ o ~ Y ~ °' o 3 ~ o ~ z z ~ ~ w o o N p p O c o C'G c4 0 0 0 N N Y p 3 Y p O O N 4: O O ~O ~--~ ~ N N N N N + p , ~p . ~ ~i ~ O ~ Chi O O N N O b ~ ~ ~ U ~ o U [ ~ ~ ,'~~ o o •~ ~ on ., ~ iy o d d ~ ~ ~ ~ ~ ~ a ~ a b -~ a . m ° ~ ^ ~ ~ .n ~ a a U U U d d Uv~ Uv~ Uv~ 0 0 0 0 0 .+r .Y .~ •Y •y b b ~ b b b b b b b d d d d d N r O m .+ O a c U d on z o- ~ 1 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 AGENDA ITEM: Report on Status of Policy Manual COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: County staff will gradually review and recommend amendment of various historical Board of Supervisors policy resolutions in order to reconcile conflicts and inconsistencies. BACKGROUND: Over the past 2 years County staff has collected the various pronouncements, directives and resolutions adopted by the Board of Supervisors of Roanoke County over the past 20 years in an attempt to create a usable "policy manual". Staff's goal was to develop a usable, internal document to be published and distributed to each County department, constitutional officer and each Board member. This document is not an organized, systematic approach to the handling of routine matters by this organization. Instead it is a collection of the various Board actions and pronouncements on "policy" over the past 20 years. This document was submitted to the Board approximately 1 year ago. The Board directed that staff continue to review and revise this document. The Board has recently inquired about the status of this document. SUMMARY OF INFORMATION: This is a flawed document. It contains conflicts with other Board actions, and is often contradictory. To become truly usable will require a major effort to edit, cross-check and cross-reference the various actions. It is recommended that each department head review and edit this 1 s document for appropriate amendments within his or her sphere of responsibility to correct conflicts, inconsistencies and contradictions, as various new action items are submitted to the Board. This gradual review and amendment process will allow this project to proceed with minimal cost and disruption. It is anticipated that this process could be completed within the next 6 months. FISCAL IMPACTS: None. Respectfully submitted, ~.~ Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Motion by Action G:\ATTORNEY\PMM\POLCYMAN.RPT 2 Vote No Yes Abs Eddy Harrison Johnson Minnix Nickens ACTION NUMBER ITEM NUMBER "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 SUBJECT: Work Session on Secondary Road System Six-Year Construction Plan and Virginia Department of Transportation Revenue Sharing Program. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a work session to discuss the Virginia Department of Transportation Secondary Road System Six-Year Construction Plan and Revenue Sharing Program. Enclosed with your agenda is a notebook with information concerning these items. It would be appreciated if you would return this notebook to me after the work session so that it can be finalized and returned to you at a later date. Arnold Covey, Direct Engineering & Inspections Approved ( ) Denied ( ) Received ( ) Referred ( ) To () No Yes Eddy Harrison Johnson Minnix Nickens Abs ~~ COUNTY OF RO~iNOI~:E SIX YEAR SECONDARY SYSTEM CONSTRUCTION PLAN FOR FISCAL YEARS 1998-2004 VIRGINIA DEPARTMENT OF TRANSPORTATION (SALEM DISTRICT} r TABLE OF CONTENTS AGENDA PAGE(S) 1. SIX YEAR SECONDARY CONSTRUCTION PLAN FOR FY 98-04 a. INTRODUCTION 1 b. COUNTYWIDE ITEMS 2 - RURAL ADDITION PRIORITY LIST 3-4 c. INCIDENTAL CONSTRUCTION ITEMS 5 d. NUMBERED PROJECTS 5 1. PROJECTS SCHEDULED TO RECEIVE 6-29 FUNDING 1N FY 98!99 2. PROJECTS ADDED/REVISED 30-33 3. PROJECTS CONSIDERED/NOT ADDED 34 e. VDOT'S SIX-YEAR ROAD PLAN 35-40~ 2. REVENUE SHARING FOR FY 98-99 a. INTRODUCTION 41 b. REVENUE.SHARING PRIORITY LIST AND MAPS 42-77 c. PROJECTS CONSIDERED/NOT ADDED 78 d. VDOT'S REVENUE SHARING FORM 79 COUNTY OF ROANOKE SIX YEAR SECONDARY CONSTRUCTION PLAN FOR FY 1998 THRU 2004 1. a. INTRODUCTION: Roanoke County and the Virginia Department of Transportation (VDOT) are continuously reviewing and updating the six-year plan. Staff receives requests throughout the year concerning secondary roads in Roanoke County. The requests are reviewed and classified as maintenance or construction. Maintenance items are normally referred to VDOT's resident engineer by letter, or verbally, for correction. Construction requests are put on file to be reviewed during the six-year plan and revenue sharing yearly updates. These requests normally require additional funding and/or engineering. VDOT and Roanoke County staff have reviewed and evaluated each request for inclusion in the six-year plan (revenue sharing program). In deciding which projects would be included, staff considered traffic counts, existing and future development, pavement conditions, drainage, safety, and the economic benefit. We cannot fund all the requests received due to budget constraints; therefore, we have prioritized the requests based upon the criteria above. Roanoke County's allocation this year is estimated to be approximately $3.2 million and $2.7 million per year over the next five years. These figures represent an increase of approximately $200,000 over our normal yearly allocation. Even with the increase in funding, we need to be selective and supportive of the projects we identify on the six-year plan. Staff has included roads which are substandard and have a high, or a potentially high, traffic counts due to proposed or existing development. The Board of Supervisors is required by state law to review and update the six-year plan every other year. However, due to the recent funding changes (ISTEA Act 1991), VDOT has requested, that the Board of Supervisors update the plan every year. There are three funding categories in the six-year plan: COUNTYWIDE ITEMS, INCIDENTAL ITEMS, AND NUMBERED PROJECTS. Unpaved roads are included under numbered projects. Staff will attempt to summarize each category and project on the following pages: 7 1, b. COUNTYWIDE ITEMS: Items included in this category are traffic signs, entrance culverts and rural addition roads. Roanoke County's rural addition list (pages 3 and 4) is very long. We have included the maximum ($164,782) allowed by state law. An additional $55,218 has been allocated to handle traffic signs and entrance culverts for a total budget of $220,000. The following is a review of each road anticipated to be completed or worked on in the next year: Signatures for ROW are being acquired for LAKEDALE ROAD and staff will present a resolution to the Board once the documents are completed. I understand only two more signatures are needed. Staff is continuing to work on CABIN CREEK DRIVE. We anticipate meeting with the homeowners sometime in November or December to discuss this project. We received a petition for Cowman Road in July 1992, but failed to add to the list. Staff has added this road at the appropriate location as priority number 16: RURAL ADDITIONS ADDED COWMAN ROAD. 2 RURAL ADDITION PRIORITY LIST FAMILIES PROBLEMS ROAD DISTANCE SERVED SEEN (1) Cabin Creek Dr. 500' 6 Right of way and drainage easement required. Significant property damage. (2) Lawyer Dr. 1600' 8 Drainage problems. Walls in right-of-way. Speculative interest. (3) Autumn Dr. 700' 3 Right-of-way and drainage easement required. Speculative interest. (4) Bluebird Ln. 3400' 9 Drainage easement required. Speculative interest. (5) Creekside Dr. 1100' 3 18% grade. Speculative interest. (6) Artrip Ln. 300' 4 Right-of-way and drainage easement required. (7) Smokey Ridge Rd. 800' 6 Right-of-way and drainage easements required. Turnaround area may be a problem. Private property damage. (8) Indian Hill Rd. 1300' 4 Right-of-way and drainage easements required. Speculative interest. (9) Hemlock Ave. 1500' 5 Right-of-way and drainage easements required. Significant private property damage. (10) Raintree Rd. 2600' 15 Right-of-way and drainage easements required. Adjacent to Parkway. (11) Chestnut Mtn. Cir. 500' 6 Right-of-way and easements required. (12) Southview Dr. 800' S Right-of-way and easements required. (13) Williams Ave. 300' 6 Right-of-way easements required. (14} Lucado St. 700' S Right-of-way easements required. *ESTIMATED COST 5100,000 5200,000 5150,000 5340,000 5130,000 $ 40,000 5120,000 5130,000 5150,000 5325,000 550,000 $ 80,000 $ 30,000 $ 87,500 3 FAMILIES PROBLEMS *ESTIMATED ROAD DISTANC E SERVED SEEN COST >) Kathryn Dr. 790' 4 ROW required, stream S 79,000 crossing and difficult horizontal alignment. (16) Cowman Rd. 400' 4 ROW required, homes S 80,000 close to road. (17) Harmony Ln. 900' 8 Right-of-way and drainage S 90,000 easement required. (18) Empire Ln. 370' 3 Possible speculative involved. S 20,000 (19) Alcoa Rd. 1109' 8 APCO lines, row required, S 160,000 stormwater management (20) Willow Valley 3600' 4 ROW required, possible 5360,000 speculative interest, SWM. (21) Falling Crk. 800' 3 Adjacent to Wolf Creek, S 80,000 ROW required, spec interest (22) Rusty Rd. 300' 7 ROW required, steep terrain, 5200,000 sight distance problems. 3) Crescent Ln. 1000' 11 ROW required, spec. interest, S100,000 Woodland Ln. utility reloc. (24) Riverview Rd. 1200' S ROW required, spec. interest. S120,000 TOTAL 53,221,500 *THE ESTIMATED COST IS FOR CONSTRUCTION OF THE ROAD O NLY. THE ESTIMATED COST DOES NOT INCLUDE: UTILI TY RELOCATION, RIGHT-OF-WAY, CONSTRUCTION STAKEOUT, ENGINEERING, OR ROCK WALLS. THE HOMEOWNER AND/OR ROANOKE COUN TY ARE RESPONSIBLE FOR THESE COSTS. 4 1. c. INCIDENTAL CONSTRUCTION: Items include minor construction which can be completed normally within one year such as: pavement overlays, drainage improvements and minor curve improvements. Staff has not included any funds for incidental construction in the six-year plan. All incidental items have been funded under the revenue sharing program for this year. The use of the revenue sharing fund for incidental projects is based on the assumption that Roanoke County will participate in the revenue sharing program. If the Board decides not to participate, we will incorporate approximately $120,000 from our yearly allocation to fund the prioritized projects (pages 42-47 ). 1. d. NUMBERED PROJECTS: The bulk of Roanoke County's allocation funds numbered projects. This year, staff anticipates approximately $3 million to be allocated toward reconstruction. The entire six- yearplan is enclosed for your review (pages 35-40 ). The balance to complete the roads currently on the six-year plan is $7.2 million. Staff has added two new projects to the six-year plan. Following is a summary of our current and proposed plan for next year: The following roads have been completed or have received sufficient funds to be completed, and no longer appear on the six-year plan: ARDMORE DRIVE BRIDGE REPLACEMENT AND COLONIAL AVENUE are completed. 1. d. 1. PROJECTS SCHEDULED TO RECEIVE FUNDING 1N FY 98199: THE FOLLOWING ROADS ARE CURRENTLY IN THE SlX YEAR PLAN AND ARE SCHEDULED TO RECEIVE FUNDING THIS FISCAL YEAR: Priority # 1-9 is scheduled to receive funding this year and are highlighted over the next several pages: Priority # 10-14 will not receive any funding this year. Priority # 16-17 are unpaved roads. Only Priority # 15 (Patterson Drive) will receive funding this year. Our allocation for unpaved roads averages around $30,000 per year. The additional funding shown is from construction dollars. 5 ROANOKE COUNTY SECONDARY SYSTEM SIB YEAR ROAD PLAN ~ ~ Q' .~ Q ~ :~ a ~ C~ (~ cs _~ ~,~ L n --~ ~ ~ ~, c~ ~ ~ ~ ~. ~ ~ i ~D ~~ . ~,~ ;~~ fix,, p~ ~ 1~~ ~~, ~ d ~~ 1,;7 ~ J .iJ '~ ;~ ~6~ ~- '~;~ ~ ~~ ti~ ~,~. 907 ~~, . yl~ S;9,~ ~~ ~~ ~~ ~~ .~ ~~~_ ~ ~/ ~' ~ ~ ~~ 1~ j ~ 1 ~_ d ~~ ~~ ~~ ~~ 0 I 66~ ~ ~~ ~~ ~~ ~'~' e~~ 16~ ~L~ ~ 2 ~ ~o Q~' e ti MERRIMAN READ, RANCHCREST DRIVE PROPOSED IMPROVEMENTS ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN ~~~'cy ~~rKe`l R~ 6 66 R~. +~ ~ ~ m ~ .c c 3 ~ _ _i3 Z ~ J ,~ a c ~~ Z x a ,., ~.{afhrvr~ 'v` 4~ . ~ ~? ~~ ~~, YELLOW MOUNTAIN ROAD 0 PROPOSED IMPROVEMENTS ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN <~ 4~ ~. '~yy U~ ~, L' G\~' r ~~ ~~ `` ~~ t~ 1~ ,~~1 ~~'~ ~o 1 ~wti art Q i Il h'~Qi `~~~ O ~1 ~ ti~ ~~ ~~ L_ ~c, ~;~ c~ ,~~, R~ 6 94 ~~ - R t, 1 >>5 k a~~ ~o~~ ~n fG,~C~ ~Q^ 4 ~p~` J,;''~ G' Rt. 221 I,, l ~i ~ ' LOST MOUNTAIN ROAD PROPOSED IMPROVEMENTS ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN o_ 2 d A ~ ~ '~', ~-- ~ cF 7 ~D ~ `-' C ~ '~ W ~ ~ .A ~ GiN Mano Dr Rf.1927 O t/i _,' r- ~ L ~ in n d ~~ S l ~ JtOI~'PS Dr Snr~o. ~ ,~ , Rt,~~ 9 ~ ~ ~ r'r Qrln ndo F~v x :-~ Qrl~~ndc Ct ~ Rt,1973 <-~- S7 c-a- C r-. o >- 3 J 2' t) ~Qrlo a R~"~16 L l `'~~S c ~ .._.. U ~ ~ .Z ~ 0 J !t Z 'q~/ --~{ 7 m -> ~ ~ ~~ ~~. ~ ,~,.~ ~ ~J\ ~ ~ f ~~ Jfs o'~' . ~~ Rt, 743 PROPOSED IMPROVEMENTS CARL S DRIVE c~ ' ~¢ty°`~oh ROANOKE COUNTY ~ y~ ~~.- SECONDARY SYSTEM n SIX YEAR ROAD PLAN spy x s~ Q% U ~ ra., 4/ ^ ~~~R ~ do D Qx R~ Ig42 6~S ~~ A. ,'" r, R eP N . '~8 ` ~ h~ C~ ~~ ` x~~ "~;~, a~ Ra tr y ~ ~2 @3 A ~ w OC $ F a wtr JC y ''~ Rt.621 ~~ /~` O ~° FP 'P~ +~ t; ° ~'''On v ~ o- ~`. r;nr a O(q 'tio rr. _ 2279~j 1¢ tb ¢,~b Or~ Cri ~~~ eS. r `° anao a„ <o,. r moo" Drlando a~ Go-t a 'o U .f D ~ u "1 T, ~ ~ ~ ~ ~d. n h z, ..5 Nod.;. m ~ .i ~ b~ HOLLINS ROAD Rrt. ~4 ~.. 3 PROPOSED I1viPROVEMENTS ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN W~o~ _, Ha vin TJ ~r `+ R~, s ~ SvYeet C~-,er•ry ~. -c 8 C~, ~ v ~r -~ -~, ~, ~ .~ oG" X S~Gr~~ ~~~~ ~ ~ Rt • ~~~<~~ 5 < '~ f 4~ -a ~~ ~ ~ ~, ~ ~, ~- o a ~~ Q ~ ~`~ ~~ io N ~ ~ 9L Q ~~ ~ ti ~ ~ ~ ~, 1438 ~ R ~ ~~r c ~ ~3~ sr y ~ 3 `= G ~ o .:. L r,. "` Q ~.~ AI~,P,-_.~ R~ r,, Alexander Dr, ~ v. Rt, 1631 ~N~ Cen-u:^y ~r . ~ m Rt, 1451 ~ ~,. ~~ P~'rErc R~, 117 N o o ~r?ek Ra WOOD HAVEN ROAD PROPOSED IbIPROVEMENTS v ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN ~ -~, 18~'~ ~o~ ~.~ , :s S, ~ ~ ^v ~_ "~ c~ S; `D 3 ~y' ~ ~ Cb J `f ~4 ~ ~ --, !~~ ~ ~ ~\< ti o-'~ , ~~, ~~,~ ~ ~~ o ~-2 ~ .~ ~ ~N~ ti~ Rt 1859 -c~ ~ . ~;~ ~ ~ ~ ~ ~ Q/ ~ ,'~J U ~ ~ ~ ~ ~ ~~, N ~ ~ ~~- ~ ~., ti ~~, PROPOSED IMPROVEMENTS VERNDALE DRIVE ROANOKE COUNTY SECONDARY SYSTEM _ SIX YEAR ROAD PLAN OLD CAVE SPRING ROAD. PROPOSED IMPROVEMENTS 111 V • 1 i i 1 1 Y V i 1L' ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN 16{3 Rt • ,Z~ ~ 2/ ~~. ~~~ ~2 ~~ ~~ ^~ 72~ 4t' ^Z/ S CJ • y~ ~/~ ~- o(on~af ~r~ <` ~~. ,~ Roa ~ R~' 419 ~~ - ~ 3-' ~?` Rt, 1521 L ~s ~ ~ ~ N ya~~"~on ~ ~ ~n ~. m ~ N o ~ L L L ~~ T ~` Q ~ v~ hJ rG j~9 ~~ cd ~~ e ~~ .,~ ~ Rt. 1633 ti Rt• ~?0 \~ Rt• .687 `~ P~ ~ x;~~~ ~~Oti~ ~ ~o-t ~~. ~ ~s~ X ~ ~~N vt ~~ ~~ ~~ti ~~ ~ .J ~ .,~ 00 fix' ~~ . IS u~j COLONIAL AVENUE PROPOSED IMPROVEMENTS ;r,~ O h \~X ~ . ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN 12~' ~~~ R~ R~, > ~~'1 ~S e~ock R c~, Lr ~~ tC;t c< 688 C~~T ~~ 0 ~?~ o,, r ~~ ~ ~ ~y R~~ 888 ~o~. 'c, E ~-~'~~ R'a~"` ter. cn ~/ L PROPOSED IMPROVEMENTS c L~ 0 2 a, QRIGINAL SCOPE QF WQRK ~Y ~ ~i Parkwa ADDITIQNAL SCOPE QF WQRK ' ~G` V" COTTON HILL ROAD ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN o< ~0 .~ <¢¢ ~~,. ° h o tnr Grove ~~ " 7 t 4 s„ pQ"krcy Rye ~p ~ ,mow ew" ,4 .,,s'd ~ t`~ Q F :,s r ~~ G /` s Ad j-~ ..^; Jet Rt. 6S! Src ,~9 ~ ~P J ~ - nY fly t q Sa` R'" oG H' R~ • Rq A `` ,~ ~ P j 'a 0 0 4i ~o, ~erU•n l8 n It .. co^ 9t u ;4 o m Ri' y ~ j , t R'L8a ~ v a , o~ w ~tp s ,p d2`' p~ Rro Rt.B~ 0 0 cd £ °o > a B e' ~ ~$~ 1 x o ~ P ' Qe o o -S' e >, . j~Q S o'• ~ ~ r ~ 7 SzOrohrla b Jntan U J,O Rt,1008 SYma C„OYd ~.n r`n~ 4uZ MY2 ; \ A \;f ~F Q ~~a 17r ~~, ~, Ln~rar ~`~ " Dr Fo ~Y',y26 ~°t( C q SAO yJt .. ~ ! ~ Or Rta1 ~ i~ e HcUV~ X ~ r IIr 0 o pX pt FuK non2 r~~ ,~~0 4d MOUNT AIN VIEW ROAD PROPOSED IMPROVEMENTS ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN NN ~, ~+ a a~\~ A,G G~oJer b02 R'~' ~ dock Ry P Q'~ C .1 S N ~A Q' c ~ V ~G d S L ~ U V E ~C 0` P b y.+ ba' 0 X09 ~'~' 644 T ¢t. '~d C Ut. U xet`G" 'Q2~ Q p " - 6~s Y ~,~a ~~ h ~ ^~ ~ 7 Dr ~~ . e6S ~y Rd z fit. ~t PATTERSflN DRIVE PROPOSED IMPROVEMENTS ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN ~.: ~o s ~ v ~ ~- ~~ ~ ~ F "- ~ ~ dh ~~ ~6 9 ~~~-'S t ,Q~VPh R~, 53 ~'G 9 N i' ~? J ~ ~c ~o 7 .~; ~ ~ n ~ ;. ~°~' ,a u ,4t ¢ 3 2 GPk„ o Q ~~ O~ L 4 DRY HOLLOW ROAD PROPOSED IMPROVEMENTS Pv~ ~` ~~~~ ~~ n.~ . l~gi R~. ROANOKE COUNTY SECONDARY SYSTEM SIX YEAR ROAD PLAN C. R-d Rt, rral JY., Rt• 15 ~ 800 ~ 67 W ~~ ~; ~~ ~5~ ~ Ma~'`'`~' " ~ ~ ~~~ y~'`~M~ngh~rcl Ln 1 ~` ~~. 726 Rt.~~~ ~ Waoc1 lJarh(er ¢ ~ ~' 9~ gla b~ ~~ ~ ~ ~ ~ ~ ~X 'm ~`~ t ~~ ~~~ G{~c~'C~r_ ~ Rt. 1759 ~ ,+- 'A~ ,v ~ V x,~ '~. ,~ '' k ..5 ti ter. 'riS o ~ ~-'~. ~` Cr. C7r.lr , js9 ~~ ~ 9- ,l> ~(E, `~~ ~ ~ fin. rh .SS ~ R ~ ' ~ NFL ~ Bo. ~r dt,~,i ~~ti ~° ~P Ta;~ Cr fix' ~~ ~g~ Rt,15~ ~ Rt. 1770 ,~ ~' Rt.1756 ~- „~ M~r.r'~~lAn ~ 4 C'~.1~ s~Q~ C' ~~ '~r j`S6' C~ 2/ ~r Rt, 897 ~/ x,• ~- ~ ~~ ~~~ ~s O~ G ti ~o/ ~J ~G~ ~ti~ ~Q~•c' fix., PROPOSED IMPROVEMENTS S~~~key R t, 904 ~~ MERRIMAN ROAD 1, d. 3. ROADS CONSIDERED BUT NOT ADDED (INSUFFICIENT FUNDS) CARVINS COVE DAM ROAD: Frontage road adjacent to interstate 81 at the end of Plantation Road. Future commercial potential. . INDIAN HEAD ROAD: Replace existing low water bridge on BOHON HOLLOW ROAD. As stated last year, bridge records indicate the bridge is in fair condition. HONEYSUCKLE ROAD: This is an unpaved road and only a short section of road meets the minimum vehicles per day requirement. Staff will continue to monitor traffic counts. CROWELL GAP ROAD: Updated traffic counts were insufficient. MONCAP TRAIL: Unpaved road which does not meet minimum vehicles per day. TWO FORD ROAD HARDY ROADLHERSHBERGER ROAD, VIEW AVENUE, POPLAR DRIVE MANASSAS DRIVE AND FRANKLIN STREET Was evaluated, but not considered a high priority at this time. Staff will review these projects in the field to determine if revenue sharing funds could be utilized to correct the worst areas. TRAFFIC SIGNAL AT TECHNOLOGY DRIVE (VALLEY TECH PARK) VDOT has notified us that the intersection does not warrant a traffic light based upon the existing traffic counts. GLENMARY DRIVE This frontage road is part of the State's Primary and Interstate System and any funding to upgrade this road would come from the Primary and _ Interstate Six Year Plan. Revenue sharing funds or industrial access funds may be used. Staff will be glad to review this situation again, when and if, the rezoning is approved. There is a "limited access line" associated with this road. CARSON ROAD Staff met with property owners concerning industrial park along 460 east. The road is winding and needs some improvements. Staff will review again next year. BIKEWAY PLAN As projects are added to the six-year plan which are included in the bicycle plan, staff will request the Board to make recommendations whether to fund or not. 34 1 i 1,0 ' Iyi ~ H R I 1 ~ H H 1 ~ a ' 1^ H i~ H I pa ~ 1 N ~ ~ `/y ~ 1 ~ ~ O 1 y 1 1 O ~ t M li I W IC t O~~ ~ - ;U0.y' 1 H 1 C I 1 w 1 ~ ~° ~ 1 1 1 w ' ''+ 1~ 1 y m 7. ~ w M O V 1 1 I M D9 1 1 0. ~ H 1 rC H I H ~~ p al a; U 1^ U ;~ ~^ ~ G7 Cq 1 O o N a~ s w ~ O r ~ H gyp{ 1 H K 1 U o O !r 1-i ~I ' ~ 1~ ~ I P7 I h m ri o ff D7 z /M.1 ~ 1 1 1 0^ ; p N Oq H~ K 1 I O H l a W X y 1 1 - 1 a - - 1 0. - - 1 0. m - - - - - 1 1 U y _ - - - - - + - + ---- ---.- ~ ------ + 1 0 0 ° o -+-+------ -- 0 0 0 0 0 0 0 0 0 0 0 o i o 0 0 0 0 0 0 0 0 0 o D 1 ~ 1 w F ~ ~ I r U w 1 1 ~ ~ 1 o a 1 1 ' 1 1~ H~ i ~ i ~ 1 m. 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M H r N o n r 1 t n 'r r q m ~' 1 U i o ~ r c+ 1 O o 1 1 J ry I n m y 1 a ~ < ~ + - + - + - - + I N I O O N N O 1 t b O O b b I ry q O O ~I q 1 O 1 1 t I b I N O rl b 1 t •i I N I N~ b N 1 W I o 1 m 1 r m _ ?I 1 0 1 n r n r ~ i ' ~ i .-1 O O ri rl O A O O .~1 H H I m O O m .7 0 1 ~ N Y m n N 1 O 0 1 0 1 n g N m co o n n n r n H o - 0 4 ry n ry n 0 0 n 0 ^, a K r o a e r o 1 A p~ r o .y b r z N .H O ~ M 1 0 n O g Y n M ~ 1 0 I 1 • • A I l b O r m b [.~ L W q h n n O r 7 q r 1 r O r i .~ q 4' H 1 1 o a O: H ry 1 n n E. `' a 1 to z 1 ~ ~ 1 ~ ~ U n O g n ry 0 i ~ O m N ! q I q I b I O O N b 1 q q N I N O q b N 1 q N ry r-I q q I n 1 yl r! n 1 1 q 1 1 H n 1 n n 1 1 1 1 1 1 1 ry O O n 1 r~ N 1 O O N 1 /~ O O~ r l o o r z z w 1 oHx ~ a~;M I I N q H;„ 1 b T n H Z D I g n a M C3 ~ • 1 • bb {{ rr O Rt N n n q C n n O O n I W O O O O ~ o b n o N r i ~ O z H H ry 1 N n r b O q ; 1 b ; ~ ; q rl n P t G' 1 • I ; a o n ry N rl 1 1 r i o o v 1 q I N I o o N w q I o N Y H I .d H q V! O n 1 n '~' H O ei b N 1 H U vl ~ Y r W n n ~ t i i ; 1 ~ 1 --- + - ` ~ oa a z z ~ l a U H H i i a 1 ~ 1 1 I H r~i ~ ~ i ~ Y N N 1 ~ ~ O ~ ..7 ~ .7 O ~ a V ~ ~ ~ i O i O I H I H I H ~ / i ~1 I W ~ oUi .7 ~ ~1 1 Hw' F O I K ~ W I Z ~ O O rYj l d O G I bb p , H 1S I i .1 I 0 p ~ ~ 1 U 1 0. 1 ~C O ~ 1 N ct 1 --- 4 • 1 • • 1 • ; • • ~t u 1 • 1 • 1 1 M 1 • i H PG }}1~ I : 1 ~ ; ~ 1 1 • 1 H O 1 • 1 • ~ N H 1 p: 1 • 1 O 1 1• 1 • 1 Q U 1 1 1• 1 COUNTY OF ROANOI~E REVENUE SF[~~RING FOR FISCAL YEAR. 1998-1999 VIRGINIA DEPARTMENT OF TRANSPORTATION (SALEM DISTRICT) REVENUE SHARING 2. a. INTRODUCTION: The Virginia Department of Transportation (VDOT) annually provides counties the opportunity to receive State matching funds for the construction, maintenance, and improvements to primary and secondary roads in the State's highway system. The Commonwealth of Virginia provides ten million dollars for the matching program and limits participating localities to $500,000 each. However, if more or less than 20 counties participate, our share of money will be reduced/increased proportionately. Last year Roanoke County's matched funds were reduced approximately $135,000 ($260,000 total). However, supplemental funding added back approximately $50,000 ($100,000 total) which reduced the impact to our revenue sharing priority list. All of the projects reduced ar cut from last year's list is a high priority this year or have been addressed. Roanoke County and the Virginia Department of Transportation staff have been continuously reviewing and evaluating streets and drainage requests throughout the year. In addition to reviewing citizens inquiries, staff contacted Roanoke County's Economic Development Department, Utility Department and VDOT's area superintendents. VDOT and County staff have reviewed and evaluated each request received for inclusion in the revenue sharing plan. In deciding which projects would be included, the following criteria were used; traffic counts, pavement width (18' or greater for plant mix) existing and future development, overall pavement conditions (alligator cracking, depressions and utility cuts), drainage, vehicular safety, and the economic benefits. 41 ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 98-99 REVENUE SHARING c t ~ ~ -f-~,.;c ord., R ~. 419 167 0 R~. rn ~ ~ Gtenr~on ~ ~ ~ ~ ~ ~ ~,~. ~ T~~rY a ~ R ~ e ;~ 1692 ~ R d ~~~'a• Pe~'~ Fey^eS~ tee Cr~ -;ar Rt, 1533 r tin ~,+ "~ -~ li . ~~. o~ ~~~~ 3~ ..~~a e ~5 ~~ `~y . ~° J C^ C°~ -14 i1 yr, Rt, 1540 . ~ ti ~~ <<~ G ,mac V~ R~'`~8~ o° ~, rr ~~ .y~, ALGOMA PARK PROPOSED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 98-99 REVE UE SHARING 0 v'~ ~ ro ~- n ,j =n ~ ~~ ~ ~ m ;-~ ~. ~J ~~ S.c ` h `~ c ~o~' ~s ~ ~?Gy o ti ~~ ~-~'~ le ,g .•, ~ 1~~ .~° Lr~, .-~ C~ .~Q c ~. J ~~ a~ I6~6 ,~j ~~ O ;~ .~ s '~ ~9 ~Z / ; ~`~ 0,., ~, ;~ ~~'. ~ x,. C~-, 4 ~~ ti ~ ~~~ ~~ ~s ~ ' `~ 1 Yv l ;~-~ i ~j' ~ ~ ' `PAC '~ (<<; o~ ~ ,; I> ~ 6S ~~~ X Lr~ / f-, , ~' ':..y I~ r FORDWICK DRIVE PROPOSED IMPROVEMENTS ~~ ~rY O ~ ~ ~ n 9~ . ~ G2 ~Gj ~ ~ ~~ ~ ~ ,r ~ ~ ~~ ~-~r cs ¢ f% ,~, ~~ '~ (; f, ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 9B-99 REVENUE SHARING ~~ ~~G ~r ~ ~lG~arY~t ~,3g,~ C''3 +' c O 6 3 s. ~• w d -r' ~c G~ W~ -<'. -~ ti~ a ~ =S F ~~~ ~ Ah L • ~ ~~ L d9 i ~ z •s••~ PROPOSED I2viPROVEMENTS J: C ~ 'S~ ds Y J i. ~ q~ ~ tJ _~ .~ N C 2,r L ~ =r' ~ tp ~ ~'d, W ~ ~ 4 ~ n~ X ~ t- ~ ~ b~ ~ ~ o~ %r ~ a vYnn7 Y`r ~' 130 R~• ~_ ~ ~ ~e L / h ~• ~, r~ X /' v' . cs r~ ~F u~j x,• ~- V~ GI~.c^ V ~r^ ~ G~ tG ar~~o~ti C~~` U O fix, ~~ i f. ~\~o-~ V . ;ye~~~,w `'~g~ Rt. ~3 CG,~, ~~ 7 GRANDIN ROAD EXTENSION ^ `, ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 98-99 REVENUE SHARING `` ~= R~ 18 ~ ~o~ 3~ k. c C o x~ q ~~ ~qhH o ~ ~C tib ~nr PnJ ~l ~~ .~ ~ ~ J ~ ~, ~ =~. A~A'~Q o, R ~c 0,~ ~2 4; o ~, ~ lE w. '~ ~i c ~. c ,,~ ~ ~ ti~ r ~~y Ah~`Q J,~ 2~P J ~~~ mow, ~~ ~~ ~~ ~1~.. Q.. T \~ 2j 'C' PROPOSED IMPROVEMENTS n ~'~ .O 2 ~~ V` ~ ~Q~ Q~ ALPINE ROAD T ~P' 1~ ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 98-99 REVENUE SHARING CROFT~N PROPOSED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 98-99 REVENUE SHARING Hollins College 1 c, ,~ 1 ~~ m ~o-~~¢`1 R'c. ns ~c to Cr ,k ~ ~ NctUns L a..ir t L col Cr. n d 0 R~ ~ g{,~ X812 ~ R~,18~R ~'~~ ~o S ~ C+/'?Ch SC ,p 2 goo o y P~ ~ `, fza' p ° p ey ~ c X 3Q ~ w ~Qe,aeaR~ h R~18,o ~ 1~1'~ ~T ~~/ c ~hoo~ c~~}F' Ave, ~ ~'G• cS c Rio. e PX F~ 2 Z~ .~ n p`+ ~ a9r cc cy ~ ~' L m N ~S~O ~ ,tij 'P ~ ~ .1D/y 0] RT1g04 w• max. =~ 4. a ~ '~ d c: wL ~ks R~. ~,tv Rt, 1833 ~~ 9~° ~x> Q~r2 ~~ X18 6 ~r ~ 1 Jq ~f •~ S~ ~~ ye ti~ J'< ~ ,~C, ' ~~~ An r~'n c \ `'C r`J r'~S 0 t ~'~c 'v XQ' ~h'ti ~b ~ J i0 V~ m 6 `" O ~ < ~ d ARDMORE PROPOSED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 98-99X REVENUE SHARING ;~ Q 2~ CAS ~(P ~';~l v, R~IS9 6 ~~ ~` n e ~~~ ~~ ~~~~ ~~ ~, ~~ " ~~, %-, ~4% ~~ ~, ~ . ~°' ~ 16s {~ S GEORGETOWN PROPOSED IMPROVEMENTS PARK ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 98-99 REVENUE SHARING ~; L'a ~~ 4' o e' ~r 'q ; c~ 'p~ ~7 ~ ~' o o T r .l `~ ~ o ~ Yat~yra ~S ~ ~ `'~ Rt ~ 1850 1 hG` ~ r~ O ~ . ~Dy ,.,~ tr , ~ ~~ R~~ Q- Ar~~~r 5 Rt, lg4 Q~ - ~r S F a~r`i~L°.r s Rt~ 1848 C/1 ,- ~..~ ~ r Q e ~, ~,? i ~..- A LQ . ~ R~' 184' ~ ~ ~ ~ P 5 L Q ~ Q ~ iJ r'" ; ~ ~" ~ ~ ~ ~ -5 ~ ~ \` ~~ ~ ~ Q ~- ~ Q ~ ~ ~ _ ;~ -=- ~~ ~ ~ ~ o ~.a ~ ~ ~ ~~c~ ~ ~. ~~ rG s~ r Q t ~~ .ti ,~ ~` aN W R~, 1844 ~~~ ~~; ~ 4~ .~, ~/ CAPTAINS GROVE PROPOSED IMPROVEMENTS S ~ ROANOKE COUNTY cJ o~ DESIGNATION OF FUNDS FOR o FY 98-99 REVENUE SHARING 1- -f-~ ~' ~ c s Q~ ~'~-- ~ ~-~ c; ~~ ~ ~ ~ V ,~~C ~~ ~ ~ 2 ~~o ~ .~ s o-~ ti Q e c~ ti .~~ ~,~°~ ~,, -~~ ~~ ~, cob .~ °` ~ S~ ~ O ~ J ~~ ~ ~~ ~_ ~- ~~ ~o- ~~' ~ ? ~ ~% ~ ~G n `~ ~~~ ~~ r~ ~ ~ Z ~~ ~ ~. ~' ~;, ~o~ o ~ ~~ -~ ~ ~' ~~ ~' ~ ~, ;c;~ .. ~- ~ = J '~~ ~1 -_: ~r, y~ 0 pay ESQ r~ ~ ~~ PROPOSED IMPROVEMENTS ~~ n 1~~~ `"J c ;~ . ~, ~` ,< `~~ \r. BARRENS VILLAGE, DEER BRANCH DR ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 98-99 REVENUE SHARING ti~ ~/ ~-~ . .~ ~Or L ~Ci ~~~ ~~ ~p ~9 sr RG ~~ x c}~`1 v,~O~C Defy was _!.'~ Rt, 1202 4~~ .~, H;c~~~elds Rt, 1200 u,~hflelds ,~. f2t, 1201 .~ Q"n1 \ L?~ ,~ X n ~~ ~~ ~_~ 69~ ~4~ n~ ~~. '~. R ~.22J-,--i HIGHFIELDS FARM ESTATES PROPOSED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 98-99 REVENUE SHARING ~, ~.~a1-f te~.c~ Dr ~ Rt, 659 ~o w~ v g Q ~ r~!(t ` /(p A ~~ `~ ~ /1 v X t ~ 9SS ~~!. ~..r ~- ~ D ~- ~ ti U Q' ~ Eanes Rd Rt, g32 ~ ~l ~ ~ ~ Q ~ ~ v' ~~~ f rllan~~~ v~ F ark' v Rt. 9`~`~ ~~alG r i K Ca ~.. SANE S R dAD PROPOSED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 98-99 REVENUE SHARING \2 Zti ~ Z ~~ ~ c~ ~}.,r y` n~ s ~~ ` S;Ge ~ ~ ~~' ~~ ,~ ~~ J `~ C _c `M~yV~ tW ~L.J / S ~ ~~ ' ~~~e ~p1 ,~;,0 1h C~'~' r ~, ,~ ~~ ~ - ~; `~ %~~`~ ~~. \~ ~~~ c \~ 0 L ~ 01S j~~ ~ I C~ G_ l ~~ 907 "p~ I~ ~~ C ~~ r~s;~~ 16-6,) ~ 1~h PENN FOREST HILLS PROPOSED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 98-99 REVENUE SHARING E~ t ~/ 8~G ~Q~ P c C~ MVP ~~ ~r R~ . ~~'1 4 ~~' ~GSeCl;~ ;C~ Rt, 1518 n p~ 2 .p _ ~ L ~` 'Qi ~~ f F ~ 6' ~ ui ~ ~9 y O ~: A ~4 X ^'' 116' 01 ~1 ~~ x,• e ~Et- Gk 0. `7 ~b 41 .2`' ~~`~ 1 w' G,O~ ~~. 1 °j ~- 5 Rt, 196+; U ~ 1 ~ /~ 'ptt' '~' ¢, '" !~ N ~~ ~~ 9~ ~ ~ ~ C~ R~ n ^ ~ ~~~r ~S ~ ~ ~ 2000 rn Sal(_bury Dr .y Rt, 2002 x,. ~" 2 ' a~ a >~ ~- J ~"~9r'cvP `~ 690 -r R-E, 203 n~o` ooh ~~ ¢t. CJ ~~ . w2 ~~ v ~a' ,., ~ ~~ ~G~~YV ~~~~ ~ U ~ 1L ~ ~ ~ 69~ ~ r C~ . AS .~ x., o ti~ . ~a` ~~ ~G 4~. ~. PROPOSED IMPROVEMENTS J ~~ ,c `~ ~, n ~°~' P 1, C W fi ~+yr ~~ b ROSELAWN, LANDVIEW DRIVE, CANTERBURY PARK ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 98-99 REVENUE SHARING ~; RBME DR 1226 ¢ WiNESAP ~iR 1084 ~ m m 2 0 'DEN r i _ JC!NA T HAN LA I2 ~~ F.- 1087 U m m Z i b LAERAD~RE DR ~ 1227 NA¢v ~S'.----~ 1086 APPLE TREE Lip 1085 .,,~~ ~ TR~=_~- 1085 d~lT v ~ G'¢Cy9~ aReNARD f~ "4'r,~, ~; d CR IC ~y RD 199 W N 70 --~ C y A ~ -< ~ Li'~/~ p 2- Jd SPRINGER ;;E. I ~~'O ~^ Gp Z 1223 ~ ~ l~ ~'& n SETTtR RD ~) 1221 z SET'i E2 _ - 1221 N ''`--' 0 ^, z; __.n.~ -n A~/ W J o ~ N ~ N CY w ~ J O ¢ L: APPLEWOOD, THE ORCHARDS PROPOSED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 98-99 REVENU E SHARING - 1852 ~ 2s~:-7' P Avg, Rt. ~~i 1854 c ° J r awe' j ~~~ ~ U ~ ~ -Q ~ o n ~ <+ ~ ro ;, o F;untat~on ~,. ~~ 'n ~ N ~r , ~ ,aye ~ L ~,ree~~,~h u~ e~~ ~ ~~ ~" ~Q 'p~ 1 'ter 1867 Z 9 C < 0 Rt n G r-FE, / ~ `~~' ~. Y ~ ~ ~c ~'\.L7 ~f ~ I J 0 L ~ ~ ~ Rt.181~ ~s ,.s ~ ~~ d ~ <} ~ . W b ~ ~ ,"pia no(~a Rd .._ ~.~ ~c ~~ Rt, 1896 ~~ ~ ~a < ~ ~ ~ ~ ~ ~ W° ter ^ak i. X ~ Q 1g11 ~ ~ Rd w Rt. 1898 ~ ~o ~ 0 Sail 4F'E' ~~ a Rt, 1859 Rt, 1891 ~' -~-} v -~ :~ /~ ~ /~ ~ ~ r ~ Q iii l~ ~ t~ ~/ P ~ ~ ~ ~ C ~ 17 C'} ~ ~ ~ v ~rnr-y ~ iU - S-' ~0 Cp G `- r [~ -7 a n r W ,c.. ~ ~ ~ ~ ~ CO ~ '-~ ~? r rf, ~ ~ ~ ,t rU v vi ~ c~ ~~ V,_ t~ ti -v. Rt. 1855 VISTA HEIGHTS PROPOSED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 9 8- 9 9 REVENUE SHARIN G 1852 PF t ty a~E, t. lg5 ~ LI•~C ~ ~ - 9 O ~ (,, `~ ~ ~ ~ ~ ilk ~ N ;~ ~" ~qr ~ d`i`e ~ L ---f `-+ ~ ~- N T W Sa s ~ c~- G _ J TJ ~ ~~ ~~ P14~taticrt rr' V~~-n~~ ,~ ~ e~-^ ~ ~ iQ ~'~ T, 3 ~ 1g6~ Z ~ .b a ~~ , Rt. , ~ ~~'%c 1 ~ ~ S R~.1877 n ~ Y+ ~ C' ~ ~ '~a no(~~; R~ b ~ ~~ ~ ~ Rt, 1896 ti ~~ ~- 2d ~ ~~ h ~ ~ W,~t~r ^ak Rd s. ;~,.~~ 1c~11 ,-~ ~ ,,. ~ ~ ~ Rt. 1898 ms ~ f'~ ~x,• ~D `D W i . 'Jal7 tfi'6 v^' ~ Rt. 1859 Rt, 1891 -a r -~ ~ ~ io ° ~r 101-~QO ;",ve, ~- / ~ v ~ C `' ~' C '~ ~ ~ Y N d ~ r ~ ,~ r Rt. 187 ~ n' 3./ ~ ~ o 0 3 r*~ ~ ~ ~ ~ ~ _ ~ ~,,) .-r ~ 2 ~ ..f- m r!- ~ v) ~~ W .~. ~. ~/~ 5 f Q ,G ;~ Rt, 1855 ~ VISTA HEIGHTS PROPOSED IIviPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 98-99 REVENUE SHARING KEFFER ROAD PROPOSED IMPROVEMENTS ROANOKE COUNTY DESIGNATION OF FUNDS FOR FY 98-99 REVENUE SHARING .~ X41 T `~O~ e j4 [j{ Pi~ ~~ • Rt, 1975 ~,~ Cr•, c 1~7 4 Cr. ~ +' fur ~ 1" ~ ' z• < v~ a " > Q~ to - c~ n I~ U: ~ ~ T Q~ c ~ ~ ~ ~ ~ ~ ~ Qi 7S a V '" U O i.~; ,,l ~' ' S ~ ~-' Plantation Rd. ~- End~co tt St ~ ~ ~ ~ Rt. 1873 ~.,, ~ co cv > in `p .~ ~ ~ Mayfield ~ t ~ ~ ° Q ~ ~'' r~ ~ ,J Rt, 1872 ~ -~, _ r+ - -~ -' / -~' o -N y ~ =' G Cooper St ~ ~ , ~ a~ o ~ ~ Rt. 1887 , (V ~S Meadowcres~ ~t Rt, 1853 -~`~ Caoito St R~~ 1859 ~ v ~" ~ nro ~g69 ~ ~ k ~'G , o Y~ `~~~~ ~~ C~~"/ b ~ C~~ v~,~ `. PLANTATION GARDENS PROPOSED IMPROVEMENTS 2. c. ROADS CONSIDERED BUT NOT ON THIS YEAR'S LIST: Lakedale Road (a future rural addition road) is adjacent to HIGHFIELDS ROAD and staff will evaluate during reconstruction of this road. There is a drainage concern on SHORTHORN DRIVE which staff reviewed last year, but it was determined not to be a high priority at this time. Engineering plans and a cost estimate needs to be done prior to including in the revenue sharing program. Staff included several roads in the PENN FOREST AREA last year and was planning to add several other streets in the same vicinity this year. However, VDOT slurry sealed these streets and staff will review in a couple of years. The Catawba Civic group requested work to be done to BLACKSBURG ROAD and staff evaluated for plant mix and drainage; however, funds are insufficient. Economic development requested a traffic signal to be installed at the entrance to VALLEY TECH PARK last year; however, the traffic counts still do not warrant a signal. Late last year, staff received a complaint concerning a sight distance problem turning onto WALTON LA><E from Keagy Road. Staff contacted the property owners and has received one authorization. Staff again contacted the property owner this year but we were turned down. Staff funded the worst section of HARBORWOOD ROAD last but additional sections are close to requiring plant mix. Staff will evaluate again next year. Over the past couple of years, staff has received complaints concerning the lack of a turnaround at the end of several state maintained roads (LOCKHART DRIVE, BENDING OAK DRIVE AND WILSON MOUNTAIN ROAD). Staff is in contact with the property owners along Wilson Mnt Rd. and something should be resolved next year. We will continue to work on the other areas. Staff reviewed the roads in BELLEVIEW GARDENS DUXBURY COURT, MONTCLAIR ESTATES DWIGHT HILLS AND ALPINE HILLS for plant mix but funds were insufficient. Staff contacted residents along CANYON ROAD WILDWOOD ROAD, BACK CREEK ROAD STARLIGHT ROAD TWELVE O'CLOCK KNOB AND FOREST ACRE TRAILS for additional ROW or easements for various improvements but did not receive permission to make this years plan. Staff will continue to try and acquire the property owner's permission. This concludes our presentation on the revenue sharing program. Again, if you have any questions or require additional information prior to the Board Meeting, please do not hesitate to contact VDOT or our staff. 78 rn a\ Lr N ~ ~ rn ~ ~ o oNz ~H w .~ ~ ~ ° Q U '~ ~ Q W ~ Q O ~ rrw^^ vl ~' ~ o w v O H ~ O z~~ }~ OZ Q w r V b r V ~ vi vs ~,; F; U W ~+ ~_ Q ~~~ z a z z z z z z z z z c~~` xi p F. 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Z ~y ~ ¢ ~.. ~ Z ~ ¢ ~''~ N¢ ~ c~c W O azQ ~ F. °°ra ^ ~-. °°oa F °~Qa Z E. °°aa E °°zda Z °°aa - oWa ~ -~a -~a ^oa a C ~ ~ V ~¢ > > > O O a~ O ~ c~ H _o w O .--~ V Q w w z r~ V 1 W Q /-, W a d E-H ~U-~ H ~_ Q W z w ~\ T~ V rT~ 1"'1 W r-~ d U W Q E~-+ °z ~ F W W W ~ 2 d a z o o z ° ° o > ~ 5 a > O Z X_ ~ ~ a °a z r ' O w~ a ... : F b W a °-z a ~ a . a w w a w w ~a~ z n z ~ o a a ~ a U ~ G U o ~ a -- w w ~ °' ~- v o , a o ~ `^ a H z c ~ w ~ U ~. 0 ., a (~ ~ N ~ o x~ o „ ~ x a ~ o o O a >+rQi> Z J Z C ~ >' ~ ? 3 ~ z G ~ o ~ z ~ z ~ a C7 z 0 U ~ :% a^ z O h ": z .. p a O C F" U z 0 U cs a ~a~ ~ ~iww ~ ~ o N °~= a z ~ _: < x w ~ ti o NIo 0 0 ~, ~ ~, Action No. Item Number ~- a~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 AGENDA ITEM: Work session with Parks and Recreation to discuss facility and athletic program issues. Summary of Information: During the past year, several issues have come up in the athletic area that the Board should be aware of, particularly as we begin the yearly update of the Public Use Manual for Sports Organizations and Community Users. These issues include facility use by non-sanctioned groups, the County's youth athletic age and residency requirements, and the expansion of athletic programs by various groups within the county. Staff will review those issues, as well as the existing County policy, potential impacts, and solicit feedback for any proposed changes. Respectfully submitted, Pete Haislip, irector Parks and Recreation Approved by, v Elmer Hod e County Administrator Approved Denied Received Referred To Motion by: Eddy Harrison Johnson Minnix Nickens No Yes Abs .,.~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 1997 ORDINANCE 111897-06 GRANTING A SPECIAL USE PERMIT TO OHIO STATE CELLULAR PHONE CO., INC. TO CONSTRUCT A COMMUNICATIONS TOWER AT 5585 CATAWBA HOSPITAL DRIVE (TAX MAP NO. 7.00-1-29), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Ohio State Cellular Phone Co., Inc. has filed a petition to construct a communications tower located at 5585 Catawba Hospital Drive (Tax Map No. 7.00-1-29) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on October 7, 1997; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on September 23, 1997; the second reading and public hearing on this matter was held on October 28, 1997, and continued to November 18, 1997. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Ohio State Cellular Phone Co., Inc. to construct a communications tower located at 5585 Catawba Hospital Drive (Tax Map No. 7.00-1-29) in the Catawba Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1- 456 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The height of the tower structure, excluding any antenna attached to the structure, shall be not more than 190 feet. 1 (2) The tower structure and all attached support hardware shall be painted a flat matted color so as to better blend into the landscape and reduce visibility and light reflection. (3) No lighting shall be installed on the tower structure or equipment building except for security lighting not to exceed a height of 25 feet in height, except as may be required by the FAA or other governmental or regulatory agency. (4) This tower shall be structurally designed to carry sufficient loading and the site developed to accommodate the additional buildings necessary to accommodate co-locating of communications equipment of at least one other vendor/provider in order to minimize the proliferation of towers in the vicinity of this site. In addition, by executing the special use permit requested, the applicant agrees to make the tower available for lease within the structural capacity of the tower and at reasonable costs adequate to recover the capital, operating and maintenance costs of the tower location required for the additional capacity. (5) If the use of the tower structure for wireless communications is discontinued, the tower structure shall be dismantled and removed from the site within 30 days of notice by the County and the special use permit shall become void. (6) Any damage to the existing paving for the parking lot, apron, or access to the fire station resulting from the construction or operation of the tower, shall be repaired at the expense of the petitioner. (7) Public emergency communications equipment shall be accommodated at no expense to the County. (8) The location of the tower structure and related equipment shall be as shown on a plat entitled "Catawba Cellular Phone Tower Site Plan, Roanoke County, Virginia" prepared by LMW, P.C., Engineering, Architecture, Surveying, dated 11 /18/97. 2. That this ordinance shall be in full force and effect upon after the receipt and acceptance by the Board of Supervisors of Roanoke County of a deed from the Commonwealth of Virginia for an additional three (3) acres of real estate, which shall be added and combined to Tax Map No. 7.00-1-29. All ordinances or parts of ordinances in 2 conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 3. That, in the event the aforementioned deed from the Commonwealth of Virginia for an additional three (3) acres of real estate is not received and accepted by the Board of Supervisors of Roanoke County by December 16, 1997, this ordinance shall be deemed null and void, and thereby, shall be repealed. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Hol n, Deputy Clerk Roanoke County Board of Supervisors cc: File Paul M. Mahoney, County Attorney Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 1997 ORDINANCE GRANTING A SPECIAL USE PERMIT TO OHIO STATE CELLULAR PHONE CO., INC. TO CONSTRUCT A COMMUNICATIONS TOWER AT 5585 CATAWBA HOSPITAL DRIVE (TAX MAP NO. 7.00-1-29), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Ohio State Cellular Phone Co., Inc. has filed a petition to construct a communications tower located at 5585 Catawba Hospital Drive (Tax Map No. 7.00-1-29) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on October 7, 1997; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on September 23, 1997; the second reading and public hearing on this matter was held on October 28, 1997, and continued to November 18, 1997. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Ohio State Cellular Phone Co., Inc. to construct a communications tower located at 5585 Catawba Hospital Drive (Tax Map No. 7.00-1-29) in the Catawba Magisterial District is substantially in accord with the adopted 1985 Compre- hensive Plan pursuant to the provisions of § 15.1-456 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The height of the tower structure, excluding any antenna 1 attached to the structure, shall be not more than 190 feet. (2) The tower structure and all attached support hardware shall be painted a flat matted color so as to better blend into the landscape and reduce visibility and light reflection. (3) No lighting shall be installed on the tower structure or equipment building except for security lighting not to exceed a height of 25 feet in height, except as may be required by the FAA or other governmental or regulatory agency. (4) This tower shall be structurally designed to carry sufficient loading and the site developed to accommodate the additional buildings necessary to accommodate co-locating of communications equipment of at least one other vendor/provider in order to minimize the proliferation of towers in the vicinity of this site. In addition, by executing the special use permit requested, the applicant agrees to make the tower available for lease within the structural capacity of the tower and at reasonable costs adequate to recover the capital, operating and maintenance costs of the tower location required for the additional capacity. (5) If the use of the tower structure for wireless communications is discontinued, the tower structure shall be dismantled and removed from the site within 30 days of notice by the County and the special use permit shall become void. (6) Any damage to the existing paving for the parking lot, apron, or access to the fire station resulting from the construction or operation of the tower, shall be repaired at the expense of the petitioner. (7) Public emergency communications equipment shall be accommodated at no expense to the County. (8) The location of the tower structure and related equipment shall be as shown on a plat entitled "Catawba Cellular Phone Tower Site Plan, Roanoke County, Virginia" prepared by LMW, P.C., Engineering, Architecture, Surveying, dated 11/18/97. 2 2. That this ordinance shall be in full force and effect upon after the receipt and acceptance by the Board of Supervisors of Roanoke County of a deed from the Commonwealth of Virginia for an additional three (3) acres of real estate, which shall be added and combined to Tax Map No. 7.00-1-29. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 3. That, in the event the aforementioned deed from the Commonwealth of Virginia for an additional three (3) acres of real estate is not received and accepted by the Board of Supervisors of Roanoke County by December 16, 1997, this ordinance shall be deemed null and void, and thereby, shall be repealed. C:\OFFICE\WPWIN\WPDOCS\AGENDA\ZONING\OHI0.2ND 3 ITEM NUMBER S-' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: November 18, 1997 AGENDA ITEM: First Reading of ordinance requesting to vacate unnamed, abandoned 90 foot wide right-of--way, as shown on the map of the Lee Mitchell Subdivision, recorded in Plat Book 3, Page 203, and located in the Catawba Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: The petitioner, Mr. Thomas Moore, is requesting that the Board of Supervisors vacate the unimproved 90-foot wide right-of-way, by ordinance. SUMMARY OF INFORMATION: The petitioner, Mr. Thomas Moore, is the owner of the parcel adjacent to the right- of-way in question, which parcel is described as a part of the Lee Mitchell Subdivision, recorded in Plat Book 3, page 203, and located in the Catawba Magisterial District. The petitioner desires to vacate this abandoned right-of-way to improve his property, which is located in the City of Salem. The right-of-way to be abandoned is triangular in shape, located at the northeast corner of the Lee Mitchell Subdivision, and shown on the attached map. The Lee Mitchell Subdivision was annexed by the City of Salem in December 1966. The only portion of the plat that was not included in the annexation was the 90-foot unimproved right-of-way. Roanoke County staff contacted all the adjacent property owners and found that the unimproved right-of-way provides no service. This vacation does not affect the rights of the owners of any public utility installations which have been previously erected therein. Receiving no objections, County staff is requesting that the described right-of--way be vacated in accordance with Chapter 11, Title 15.1-482(b), Code of Virginia, 1950, as amended, by the adoption of the attached ordinance. s_i A public hearing and first reading of the proposed ordinance is scheduled for November 18, 1997; a second reading is scheduled for December 2, 1997. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors approve the first reading to vacate the referenced right-of-way and instruct the County Attorney to prepare the necessary ordinance. MITTED BY: APPROVED BY: A?riold Covey, Director of Engineering and Inspe tions Approved ( ) Denied () _ Received ( ) Referred _ To ACTION Motion by: pc: Paul Mahoney, County Attorney Elmer C. Hodge County Administrator VOTE No Yes Abs Eddy Harrison Johnson Minnix Nickens 2 ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT VACATION OF UNNAMED, ABANDONED 90-FOOT WIDE RIGHT-OF-WAY, AS SHOWN ON THE MAP OF LEE MITCHELL SUBDIVISION, RECORDED IN PLAT BOOK 3, PAGE 203. ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOI~ COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 1997 ORDINANCE VACATING AND CLOSING AN UNIMPROVED, UNNAMED AND UNUSED RIGHT-OF-WAY SHOWN ON PLAT OF LEE MITCHELL SUBDIVISION AND DESIGNATED AS TAX MAP NO. 44.04-2-37.3 ON THE ROANOKE COUNTY LAND RECORDS WHEREAS, Thomas Moore, the petitioner, has requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close an unimproved, unnamed and unused right-of-way, ninety feet (90') in width at its intersection with Wildwood Road (Virginia Secondary Route 619), shown on the plat of Lee Mitchell Subdivision recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, page 203, and designated on the Roanoke County Land Records as Tax Map No. 44.04-2-37.3, in the Catawba Magisterial District of Roanoke County, Virginia; and, WHEREAS, §15.1-482 (b) of the 1950 Code of Virginia, as amended, requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by §15.1-431 of the 1950 Code of Virginia, as amended, and the public hearing and first reading of this ordinance was held on November 18, 1997; and the second reading of this ordinance was held on December 2, 1997. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an unimproved, unnamed, and unused right-of-way, being ninety feet (90') in width at its intersection with Wildwood Road (Route 619), shown on the plat of Lee Mitchell Subdivision recorded in the aforesaid Clerk's Office in Plat Book 3, page 203, •~ S- I being designated on the Roanoke County Land Records as Tax Map No. 44.04-2-37.3 and being specifically shown on Exhibit A attached hereto, be, and hereby is, vacated and closed pursuant to Section 15.1-482(b) of the 1950 Code of Virginia, as amended; and, 2. That this vacation shall be subject to the rights of the owners of any existing public utility installations as provided in §15.1-483 of the Code of Virginia, (1950, as amended). 3. That all costs and expenses associated herewith, including but not limited to, publication costs, survey costs and recordation of documents, shall be the responsibility of the Petitioner, Thomas Moore, or his successors or assigns; and, 4. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.1-482 (b) of the Code of Virginia (1950, as amended). c:\.. • • •\agenda\eng\moore.ord 2 T~ PETITIONER: FALLING CREEK DEVELOPMENT, L.C. CASE NUMBER: 45-11/97 Planning Commission Hearing Date: November 3, 1997 Board of Supervisors Hearing Date: November 18, 1997 A. REQUEST Petition of Falling Creek Development, L.C. to to rezone 2.881 acres from AG-3 to AR in order to divide the parcel into three building lots, located at the end of Toddsbury Drive, Vinton Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission inquired about the zoning of surrounding property. The Commission discussed the proffered conditions which apply to the remainder of the property. They also asked for clarification of the total number of lots in the development, including the three new lots proposed. Skip Dean, of Falling Creek Development, responded that due to reconfiguration of some of the lots in the new subdivision, two lots will be lost, and there will still be a total of 47 lots. D. PROFFERED CONDITIONS None. E. COMMISSION ACTION(S) Mr. Robinson moved to recommend approval of the petition. The motion carried with the following roll call vote: AYES: Hooker, Witt, Robinson, Ross NAYS: None ABSENT: Thomason F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report , _ Other _ ~ ~~ ~ .- ~, . ~ -> Terrance H rington, cretary Roanok ounty Planning Commission AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, NOVEMBER 18, 1997 ORDINANCE 111897-07 TO CHANGE THE ZONING CLASSIFICATION OF A 2.881-ACRE TRACT OF REAL ESTATE LOCATED AT THE END OF TODDSBURY DRIVE (PART OF TAX MAP N0.51.03-1-1) IN THE VINTON MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF AG- 3 TO THE ZONING CLASSIFICATION OF AR UPON THE APPLICATION OF FALLING CREEK DEVELOPMENT, L.C. WHEREAS, the first reading of this ordinance was held on October 28, 1997, and the second reading and public hearing were held November 18, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on November 3, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the zoning classification of a certain tract of real estate containing 2.881 acres, as described herein, and located at the end of Toddsbury Drive (Part of Tax Map Number 51.03-1-1) in the Vinton Magisterial District, is hereby changed from the zoning classification of AG-3, Agriculture/Rural Preserve District, to the zoning classification of AR, Agriculture/Residential District. 2. That this action is taken upon the application of Falling Creek Development, L.C. 3. That said real estate is more fully described as follows: Beginning at an iron pin found in the easterly boundary line of Section 5, Falling Creek Estates, recorded in the Clerk's Office of the Circuit Court for Roanoke County at PB 9, page 146, marking the common corner of Lots 18 and 19; thence along and with the boundary of said Lot 18, N. 26° 45' 48" E. 299.67 feet to an iron pin found in the property line of Falling Creek Development, L.C.; thence, along and with said Falling Creek Development, L.C. S. 44° 53' 30" E. 452.74 feet to an iron pin found; thence, S. 56° 14' 08" W 158.96 feet to an iron pin found; thence, leaving said Falling Creek Development, L.C., with a new line, N. 72° 50' 44" W. 452.79 feet to the point of Beginning, containing 2.881 acres, as shown on the "Plat Showing Survey of a Portion of Property Owned by Louis P. Bailey, Jr." prepared by Donnie W. Blusher, L.S., dated July 21, 1995, a copy of which is recorded in the Clerk's Office of the Circuit Court of Roanoke County in PB 18, page 84. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holton, Deputy Clerk Roanoke County Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 ROANOKE COUNT k~e~z N£W CCN_ V;~i ~~~~ !T XNOB yC~R CNbRCH !LDOX ~q~' I 1. ~3\ x:SJCF~o I c1 n? t f"° ./ {4 iu ;~ s~, tla ~ Srfs ~~ l6 24 ~ .s ~ i ~,0• ayff lSlIO ~'~f =+~~I' p~J• ' 34. X04 ~J 2y' at+. ~ ~ ~ 26 v ' 28 ~ ~o.ao.cta - - - • ., FALL~ING•.EREEK.~DEVELOPMENT, . LC . ~ ' DEPART~N'I'~OF FZ~ANNING AG-3 TO AR AND ZONING _ p/o 51.03-1-1 :~ t.., .. - .:. ~ .. D I~ 7= NORTH .~~.. >. \.+/ C.n.•y\ ' ~~~ 3 ,, a ~~ ~o>< '' ~'~~ r- STAFF REPORT • PETITIONER: Falling Creek Development, L.C. PREPARED BY: David Holladay CASE NUMBER: 45-11/97 PART I • A. EXECUTIVE SUMMARY DATE: 11/3/97 This is a petition to unconditionally rezone 2.881 acres from AG-3, AgriculturaURura1 Preserve District to AR Agricultural Residential District. The 2.881 acre tract was subdivided from adjacent property, and combined with the tract proposed for development as Section 8, Falling Creek Estates. The site lies within the Rural Preserve land use designation of the Roanoke County Comprehensive Plan. While the proposed zoning does not conform with the policies and guidelines of the Rural Preserve land use designation, the Roanoke County Board of Supervisors decided in 1995 that the AR zoning district vas appropriate for Section 8, Falling Creek. This proposa: is consistent with that decision, and with the adjacent residential development in Falling Creek Estates. B. DESCRIPTION Falling Creek Development wishes to unconditionally rezone 2.881 acres from AG-3, AgriculturaURura1 Preserve District to AR Agricultural Residential District. This acreage was subdivided from adjacent property, and combined with the tract proposed for development as Section 8, Falling Creek Estates. The purpose of this petition is to develop the 2.881 acres under the site development regulations of the AR zoning district, consistent with the remainder of the property. The site is in the Vinton Magisterial District. C. APPLICABLE REGULATIONS - Site development regulations for the AG-3 and AR zoning districts are as follows: Minimum lot area Minimum street frontage AG-3 3 acres 200 feet AR 25,000 square feet * 90 feet * lots served by both public water and sewer - Site plan review will continue until plans are approved for Section 8, Falling Creek Estates. ~i PART II A. ANALYSIS OF EXISTING CONDITIONS ~~ 6 Backmound - In June, 1995, the Roanoke County Board of Supervisors rezoned 68.4 acres in the Vinton Magisterial District from AG-3 to AR for the purpose of developing Section 8, Falling Creek Estates. The developer proffered conditions to upgrade the surface of Toddsbury Drive, limit the base floor elevation of structures to 1820 feet above sea level, serve the lots by public water, limit the location and color of a ne~v water tank, and limit the number of lots to forty- seven. In November, 1995, Falling Creek Development combined 2.881 acres, which was subdivided from adjoining property, with the 68.4 acre tract. At that time, the developer was informed that the 2.881 acre portion was zoned AG-3, and that any use of the land as part of Section 8, Falling Creek Estates, would have to conform with the site development regulations of the AG-3 zoning district. When subdivision plans for Section 8, Falling Creek Estates were submitted for review in 1996, a 3 acre lot was proposed in the area which remained AG-3. The other lots conformed with AR development regulations. In the spring of 1997, the developer arranged to extend sanitary sewer services from Wolf Creek subdivision to Section 8, Falling Creek Estates. In order to develop Wolf Creek, new public water and sanitary sewer lines, which would connect to the Town of Vinton system, were extended under the Blue Ridge Parkway. Per the terms of the right of way permit for the Town of Vinton, Parkway staff reviewed the proposed extension of sanitary sewer services from Wolf Creek. In a letter from Blue Ridge Parkway Superintendent Gary Everhardt to the Town of Vinton, .dated March 24, 1997, the Superintendent concurred that serving Section 8, Falling Creek Estates with sanitary sewer rather than septic fields will result in less land disturbance, and that "this design solution will work to preserve the scenic qualities of the Parkway." In November, 1997, the developer petitioned to rezone the 2.881 acre portion of their property from AG-3 to AR in order to develop the property with lot areas consistent with the rest of Section 8, Falling Creek Estates. Location -The 2.881 acre portion of the petitioner's property is located on the south side of the extension of Toddsbury Drive, which is currently under construction. The areas which could serve as the home sites are already graded and stabilized. The remaining southern portion of the property is steep and wooded, and remains in its pre-development condition. Surrounding Neighborhood -The site is surrounded to the north and east by proposed lots in Section 8, Falling Creek Estates, which are zoned AR. The property to the south is zoned AG-3 and contains one residence. Adjoining properties to the southwest and west are zoned R1, and contain single family residences. • T- B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout -Three new lots are proposed on the extension of Toddsbury Drive. The smallest of the proposed lots is .79 acres and has 120 feet of public street frontage. The design of the lots is consistent with proposed lots in the remainder of the tract. Home sites for the three new lots have already been graded, and the houses would likely be located at or near the 30 foot front setback line. Fire & Rescue/Utilities -Fire and Rescue service would be provided by the Town of Vinton/ Roanoke County Fire Station. The Town of Vinton would provide public water and sanitary sewer services. • G CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The petitioner's property lies within the Rural Preserve land use designation of the Roanoke County Comprehensive Plan. While the proposed zoning does not conform with the policies and guidelines of the Rural Preserve land use designation, the Roanoke County Board of Supervisors decided in 1995 that the AR zoning district was appropriate for Section 8, Falling Creek. This proposal is consistent with that decision, and with the adjacent residential development in Falling Creek Estates. PART III A. STAFF CONCLUSIONS In June, 1995, the Roanoke County Board of Supervisors rezoned 64.8 acres from AG-3 to AR in order to develop Section 8, Falling Creek Estates. The developer proffered conditions to upgrade the surface of Toddsbury Drive, limit the base floor elevation of structures to 1820 feet above sea level, serve the lots by public water, limit the location and color of a new water tank, and limit the number of lots to forty-seven. The unconditional rezoning of a 2.881 acre portion of the petitioner's property from AG-3 to AR does not conflict with the existing proffered conditions, and is consistent with the AR zoning of the remainder of the property . .,._ , T For staff use only ""~''`~ C COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard 0r.~.. P.O. Box 2°800 " Roanoke, VA 24018 (540' 772-2068 Fr,~ (>':0) %72-Z 1 08 date receive ~ received by• i application /SZA da:-• I/;~ placards issued: (805 dare: Case Number: ~~' j / n Check type of application filed (check all that ~::;-IY}~ G7 REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: falling Creek Development, L.C. Phone: 890-3003 Address: 4172 Toddsbury Drive, Vinton, Va. Zip Code: 241 79 Owner's name: Phone: SAciE Address: SAME Zip Code: Location of propery: Tax Map Number: 51.03-1 - At the end of Toddsbury Drive hind Lots 18 and 19, Falling ~`.iagisteriaf District: Vinton Magisterial Dist. Creek Estates . Communi Plannin Area: tY g 1,r(NTo.v Size of parcel (s}: Existing Zoning: AG-3 2 , 881 acres Existing Land Use: Vacant sq.ft. -_- _ :::::::: y~::::::::: :•~•:'~ t f ..~ ~ r~~ Star," Use Cc;:: Proposed Zoning: ARC` i use ~ ype: Proposed Land Use: Divide into 3 Building Lots i Ooes the parcel meet the minimum lot area, ~•+i~t`, and frontage requirements of the requested cis:: c:? YES X NO IF NO, A VA-~~.`:CF IS = cOUIRED Fi;iST. Does the parce( meet the minimum criierfo for ;- = r =_quested Use Type? YcS Y NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning recuest, are conditions being prc;,_ e_ '~~ith ,'is request? YcS NO X .,[p^;:?: ~;;ii ii iii°: :i:i?:~;:: ~::~:E:Ea?~:~ :__~~.__~?_:_:;..;;;:6::E:;:i;;;~;=i~;::ii::?E::::E:E:;::i'i~i'~'5i~: ~: ~:-:;.=~:~~~~~~. Variance OT SeC;IOn(SI Ot t::e Roanoke County Zonlnc Ordli~a~~.C~ t^ C:`.=" :... !s the application complete? Please check if enc'csed. „PPLICATIGN Y`lILL f`fOT EE ACCEPTED I= ~.:\'! 0= THESE ITEMS ARE MISSING OR INCO(~1PLE T E. . WS V WS V R/5 V Consultation 8 1!2" x i i " concept plan Application fee Application `.'~:<. iVietes and ccunds description Proffers, if applicacle n'!{{ Justification `~~ Water and savver application Adjoining property o~•+ners /hereby certify that l am either the owner of the property or the ov~+ner's agent or contract purchaser ar;d am acting with the knowledge and consent of tr%e owner. i ~ _ - .. Ov~~ner's SignaNre: ~- ~""-"' Foi Slaty Use Only: Case Number ~licant 1 i he Planning Commission will study rezoning and special use permit requests to determine the need a~:d justification for the change in terms of public heal;`, safety, and general welfare. Please answer the foi:c~::ing cuestions as thoroughly as possible. Use additional space if ,necessary. Please explain how the request turthers the purposes of the Zoning Ordinance (Section 30-3) as well as t:~e ;;urpose found at the beginning of the applicable z=ring district classification in the zoning ordinanc=. The subect property lies east of and ~ajoins Lots 18 and 19 of Falling Creek Estates. The north side and east side of the property is zoned AR-1 and is being developed as Fal-ling Creek Estates - Section 8. The property on the south side is Lot 26 Falling Creek Estates - Section 5. The property is completely surrounded by residential. lots I and re-zoning would be in keeping with current zoning in the neighborhood. Tease explain how the project conforms to the S='=r~l guidelines and policies ccntained in the Roane<e ~cunty ~mprehensive Plan. . The project as proposed does not conform to the general guidelines and policies . o =- -_ er.~ itself, the adjci~.ing prcperies, and the s~~: ~•.:::c,ng ?lease describe the impact(s) of the requ..st cn t~ ~~ Ya op 1 area, as v~~ell as the impacts en public services and ;=cilities, including water/sewer, roads, schccls, par;cs/recreation, and fire/rescue. The property is (as stated above) surrounded by existing residential properties and by property being developed as Falling Creek - Section 8 which was re-zoned in June, 1995, to AR-l. Toddsbury Drive is currently being extended by the north-east side of this property. Water and setaer to be furnished by the town of Vinton. A maximum of 3 Lots total will. e created, therefore, impact on schools will be minimal. 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FALLING .EREEK.~OEVELOPMENT, _ LC AG-3 TO AR p/o 51.03-1-1 '" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, NOVEMBER 18, 1997 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 2.881-ACRE TRACT OF REAL ESTATE LOCATED AT THE END OF TODDSBURY DRIVE (PART OF TAX MAP NO. 51.03-1-1) IN THE VINTON MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF AG-3 TO THE ZONING CLASSIFICATION OF AR UPON THE APPLICATION OF FALLING CREEK DEVELOPMENT, L.C. WHEREAS, the first reading of this ordinance was held on October 28, 1997, and the second reading and public hearing were held November 18, 1997; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on November 3, 1997; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 2.881 acres, as described herein, and located at the end of Toddsbury Drive (Part of Tax Map Number 51.03-1-1) in the Vinton Magisterial District, is hereby changed from the zoning classification of AG-3, Agriculture/Rural Preserve District, to the zoning classification of AR, Agriculture/Residential District. 2. That this action is taken upon the application of Falling Creek Development, L.C. 3. That said real estate is more fully described as follows: C:\OFFICE\WPWIN\WPDOCS\AGENDA\ZONING\FALLCRK.ORD 1 ~'' 1 Beginning at n iron pin found in the easterly boundary line of Section 5, Falling Creek Estates, recorded in the Clerk's Office of the Circuit Court for Roanoke County at PB 9, page 146, marking the common corner of Lots 18 and 19; thence along and with the boundary of said Lot 18, N. 26° 45' 48" E. 299.67 feet to an iron pin found in the property line of Falling Creek Development, L.C.; thence, along and with said Falling Creek Development, L.C. S. 44° 53' 30" E. 452.74 feet to an iron pin found; thence, S. 56° 14' 08" W 158.96 feet to an iron pin found; thence, leaving said Falling Creek Development, L.C., with a new line, N. 72° 50' 44" W. 452.79 feet to the point of Beginning, containing 2.881 acres, as shown on the "Plat Showing Survey of a Portion of Property Owned by Louis P. Bailey, Jr." prepared by Donnie W. Blusher, L.S., dated July 21, 1995, a copy of which is recorded in the Clerk's Office of the Circuit Court of Roanoke County in PB 18, page 84. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. C:\OFFICE\WPWIN\WPDOCS\AGENDA\ZONING\FALLCRK.ORD 2 t PETITIONER: W.H. OLIVE/JACQULIN LOGAN CASE NUMBER: 46-11/97 Planning Commission Hearing Date: November 3, 1997 Board of Supervisors Hearing Date: November 18, 1997 A. REQUEST Petition of W.H. Olive and Jacqulin Logan to obtain a Special Use Permit to construct mini-warehouse storage facilities, located in the 1900 block of Washington Avenue, west of the East Vinton Plaza, Vinton Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION The Commission asked if other uses for the property have been considered and if other C-2 uses will be permitted on the front portion of the parcel. The applicants responded saying they have not considered other uses. Staff stated that other by right C-2 uses will be permitted; any other C-2 uses normally permitted only by Special Use Permit would have to come before the governing body. D. RECOMMENDED CONDITIONS 1) Buffering will be required to the rear (north) of and to the northwest side of the Vinton Family Medical Center where the clinic borders the proposed mini-warehouses. 2) Site will be developed in conformance with site plan dated July 16, 1987 and revised June 2, 1997. 3) Height of the storage buildings is limited to 10 feet. E. COMMISSION ACTION(S) Mr. Robinson moved to recommend approval of the petition with conditions. The motion carried with the following roll call vote: AYES: Hooker, Witt, Robinson, Ross NAYS: None ABSENT: Thomason F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report „,Other Terrance Harrin on, Secr ry Roanoke Co ty Planning Commission AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 1997 ORDINANCE 111897-08 GRANTING A SPECIAL USE PERMIT TO W. H. OLIVE AND JACQULIN LOGAN TO CONSTRUCT MINI-WAREHOUSE STORAGE FACILITIES LOCATED IN THE 1900 BLOCK OF WASHINGTON AVENUE, WEST OF THE EAST VINTON PLAZA, (PART OF TAX MAP N0.61.15-1 -1 ), VINTON MAGISTERIAL DISTRICT WHEREAS, W. H. Olive and Jacqulin Logan has filed a petition to construct mini- warehouse storage facilities located in the 1900 block of Washington Avenue, west of the East Vinton Plaza (Part of Tax Map No. 61.15-1-1) in the Vinton Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on November 3, 1997; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on October 28, 1997; the second reading and public hearing on this matter was held on November 18, 1997. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to W. H. Olive and Jacqulin Logan to construct mini-warehouse storage facilities located in the 1900 block of Washington Avenue, west of the East Vinton Plaza (Part of Tax Map No. 61.15-1- 1) in the Vinton Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: 1 (1) Type C screening and buffering will be required to the rear (north) of and to the northwest side of the Vinton Family Medical Center where the clinic borders the proposed mini-warehouses. (2) Site will be developed in conformance with site plan dated July 16, 1987, and revised June 2, 1997. (3) Height of the storage buildings is limited to 10 feet. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Nickens to adopt the ordinance with Condition 1 revised to include Type C screening and buffering, and carried by the following recorded vote: AYES: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holton,~Deputy Clerk Roanoke County Board of Supervisors cc: File Terry Harrington, Director, Planning & Zoning Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 • ~~ • rv :.~ ,vEN' l -.. c` r1 --, r ~co y r -l V~- SP RiH SPRING ~ v e'7 , %'~Sr . N ~- ~~ ~R~ u ~~~ ~~ CHE ~ ~ P~ J ::° ~~ Q~~~~ < a ~ ~.: kl; Ta NORTH .. '~~ ,.. O ,~~ r9~ UE `off pL~~'~' 1 ~ { i ,e~ a _53a~ i9~,2 ~ 2 1.3 5~,1.~• 1~ :~ a,e. ,~A ~-' woo f ~~'~ o ~~e,ee L2 ~~'~ {^~ 7.32 -. M~`~n~ `~'~910 r ~+ 1g18 ~ J~ Qaa i~ P"` ~ s ~ ~~ ~ n ~ pSh~nCto 2.50 Ac / `~ Srrdrr3-- ~ .113 111 / V' 8 C-~ ,' °° _ /~ 'a ' ^ Cj91~ V ~ 15"Sc j6p '' ~ L ' (rte a '' ~ ~l '~ • r 5', g13 6 ~ ~ ,~. s rya ~~ '' ~..~ c_ , I! ~-3 F'/G 51.15 -I t- I" ~. fOO~ ~~' 4.1 ... _1 5A7Ac _ 1; 4 . _ a n34 1.13 ~ 3 ' ~• t ~~ ^ /716 ''~ _ ~ ~ DEPARZME'NT .oF.''PLANNIr'G ~ SPE~IAC-`l1SE~PERMIi'~- } y PND ZONING p/o •. 61.15-1-1. . __ i~ .. .. ~ .. '.... ~ ' _. ' . STAFF REPORT • ~ ~'-~. PETITIONER: W.H. OLIVE & JACQULIN LOGAN CASE NUMBER: 46-11/97 PREPARED BY: TIM BEARD DATE: NOVEMBER 3, 1997 PART A. EXECUTIVE SUMMARY , ~, This is a request to obtain a Special Use Permit for 5.6 acres of a 7.82 acre tract zoned C-2 in order to construct and operate amini-warehouse facility. The undeveloped subject property is surrounded by commercial and recreational uses. Adjoining parcels to the south, east and west are currently zoned C-2 with R-1 zoning to the north. The proposed development is inconsistent with the Core designation of the Comprehensive Plan. B. DESCRIPTION Petition of W.H. Olive and Jacqulin Logan to obtain a Special Use Permit to construct mini- warehouse storage facilities, located in the 1900 block of Washington Aven~~e, west of the East Vinton Plaza, Vinton Magisterial District. C. APPLICABLE REGULATIONS Mini-warehouse facilities are permitted only by Special Use Permit in the C-2 and I-1 zoning districts. Use and design standards are numerous and include a minimum lot size of two acres, a minimum front yard setback of 35 feet, the prohibition of security fencing or gates within the required front yard setback or buffer yard and the prohibition of any cubicle doors facing residentially zoned property. The following uses are forbidden: tenant or commercial auctions or garage sales; servicing of motor vehicles, boats, trailers, lawn mowers or other similar appliances; the operation of power tools, spray-painting equipment, table saws, lathes, compressors, welding equipment, kilns or other similar equipment; the storage of combustible, explosive or hazardous materials and operating a transfer/storage business. Site design standards include minimum 26-foot wide interior driveways when cubicles open onto one side only and minimum 30-foot wide interior driveways when cubicles open onto both sides to accommodate loading and unloading at individual units. Adequate turning radiuses shall be provided for vehicles at least 30 feet long. A 10-foot wide landscaped area consisting of small evergreen trees and shrubs bordering the outdoor storage of motor vehicles, trailers, and recreational vehicles shall be provided. Accommodations for alive-in manager shall be permitted. No commercial entrance permit will be required since no access points are planned onto a public road. Site plan review will be conducted to ensure compliance with County regulations. 2 PART II A. ANALYSIS OF EXISTING CONDITIONS ~' ~` Location: The applicant's property is situated immediately west of East Vinton Plaza and northwest of the Vinton Family Medical Center. The site is in the Vinton Community Planning Area and urban services are available. Topography/Vegetation: The subject site characteristics (for that portion of the 5.2 acres proposed for mini-storage units) include generally flat terrain overlooking Wolf Creek on the north and VA 24 (Washington Avenue) on the south. Scrub pine and deciduous trees along with a variety of grasses cover the property. Surrounding Neighborhood: Park and open space (Goode Park) border the proposed site on the north (zoned R-1 ). To the east stand East Vinton Plaza with Vinton Family Medical Center (both zoned C-2) on the southeast. To the south, across VA 24, are the Green Thumb. Florist and Garden Center and undeveloped frontage (all zoned C-2). West of the subject tract stands the Olympic Skating Center (zoned C-2). Outlying uses are predominantly single and multi-family residential. B. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture: The petitioner's concept plan proposes six separate buildings containing 18 units enclosing a grand total of 74,000 square feet. A manager's office is indicated; no outdoor parking for boats or recreational vehicles is shown. Unit configurations of 30'x75', 30'x80', 30'x90', 30'x100' and 30'x60' are proposed. The mini-warehouses are projected at 8.5 feet in height with metal exterior materials. A range of colors is available. The storage use would occupy 3.8 acres within an overall 5.6 acre site. A 35-foot buffer yard which would normally include large and small evergreen trees and shrubs is indicated along the north boundary with residentially-zoned property. Access: The proposed facility would share an existing private drive into East Vinton Plaza with the sole entrance/exit behind (and not connected to) Vinton Family Medical Center. No public street access is proposed. A 50-foot wide entrance is shown on the concept plan leading to 26- foot to 30-foot wide interior drives. The proposed access is 400 feet north of the shopping center's private drive intersection with VA 24. Traffic Generation: The 1995 ADT on Route 24 was 28,000 vehicles. Six accidents were reported in front of the shopping center on Route 24 from 1992 to 1996. Traffic generation is not expected to exceed 100 vehicle trip ends per day. Ordinance construction standards requiring a Category I (paved) surface is applicable to driveways,. traffic aisles, stacking spaces and parking areas of 15 or more spaces. • ' 3 Utilities/Engineering: Public water and sewer (Town of Vinton service area) is available to this site. County engineering has requested that the petitioner address the effects of grading. along the rear of the property (drainage impacts) and provide information regarding use of the private drive access to Route 24. Area intended for the creation of a detention pond is indicated immediately south of the proposed storage buildings. Fire & Rescue: A travel time not exceeding four minutes can be expected for emergency vehicles. C. CONFORMANCE WITH THE COMPREHENSIVE PLAN The proposed site is designated Core by the 1985 Comprehensive Plan. This designation discourages warehousing/storage uses. Such uses are not addressed by the Comprehensive Plan in Core areas. Nevertheless, the proposal would make use of an existing arterial highway, utilize shared access to that arterial and provide screening and buffering along a common border with less intensive development. D. CONFORMANCE WITH DEVELOPMENT STANDARDS The proposed project will comply generally with the zoning ordinance. Review and approval of site and building plans, erosion and sediment control and stormwater management will also be required. PART I I I STAFF CONCLUSIONS Regarding the proposed mini-warehouses, no conditions are proffered nor suggested at this time. Land use impacts on adjoining properties are expected to be manageable. Minor traffic impacts are anticipated. Staff is concerned about the approximate acre and one-half for which no use is currently proposed, but which is a part of this request. This area adjoins and is directly uphill from Route 24. An approval, as presently requested, would allow the entire range of by-right and special use C-2 uses without the benefit of public hearings. t~ i COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr.• P.O. Box 29800 - Roanoke, VA 24018 ( 540' 772-2068 FAX (5401 772-2108 dater ce'v d:' - recei~ied by: ~, G }- appli atio{~ (ee:~ U PCIB/ZIA da:c: -'i L ~, ~ /~ ~ , placards issued: BO~datc: Casc Numbcr: `-V lL/ _ Check type of application file (check all that app1Y)~ a REZONING SPE IAL USE OVARIAN/C~E ' w' Applicant's name: l v~' ~ ~L af'[' 1 ~ C... • ~'~'j~~~J Address: 1 l ~ J • ~'Ol l ld~ S-~ • v ~ ~~ / V i~ i 2 ~~ / Owner's name: Address: , , .~ Phone: aj~jZ-~ll Zip Code:Z~r ~~ Phone:.-~~-l-~~~{- flip Code• '~~( ' t Location of property ~ ~ Tax Map Number: ~ ~ ... Irl. ~/ 1 ~~~~ 1 ~~ r ~5 ~ ~ ~ J ~`.iagisterial District: , ~~ ~ 1__ ~,~~ i1 l ~~ t ('ommunity Planr.~ng Area ) ~ p~ Size of~ap reel (s): Existing Zoning: G -~. ~~~---c ~ ~n~~, ((rte ~.: ~~c.t: { ~ ~-~~~ ^~ acres Existing Land Use: ~~C c ~q.ft. 2.a F_. ::~:: .~= ~~l Proposed Zoning: ~ f Z ~ For StaK Use eniy Proposed Lan Use: ~ r~ yQ`~-~~ ~~~~()J ~, ~ ~ !~ use t'YPe: , ~~ ~ ~ Does the parcel meet the minimum lot area, v/iC;~, and frontage requirements of the requested dis;.ic;? YES I/' NO ~ IF N0, A Vr,'~~.~~CE IS REQUIRED FIRST. Ooes the parcel meet the minimum criteria fer ;=, __ requested Use Type? YES ~_ NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being pro;;:~:~ with this request? YES NO ''~~~Y1~'LY'i~tti~%Ftf` ~E~`!TE'r'~~TN~7`i^•.CIF`~~T.4.~`i~i~~t~i'F.~•':iE;;i;;;::i~i~i••`•.ii;`'i'?E?''';';i~~':~~i~>__~'~~"i~~i'~' ~•Yrttl ~I-'t>!t {_ /-i7 / !./C!I'(tY I t.,i Y~' _____-_ Variance of Section{s1 f the Roanoke County Zoning Ordinarice in c; ~.r to: Is the application complete? Please check if enclcsed. APPLICATION WILL t`tOT 8E ACCEPTED IF r,NY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws ws - ws ~' Consultation 8 1 /2" x 1 i ' concept plan Application fee Application ~~<" Metes and bounds description Proffers, if applicable •~~~ Ad ainin ro Justification ~~~z Water and sewer application j g p perry o~~pers ., ,~ /hereby ce~ti(y that / am either the owner of the p~ope~ty or the owner's agent or contract purchaser and am acting with the know/edge and consent o/ the owner. t 1~ I W (..~ ~ LT" . .~ ?~v~uc r t, ~ _ _. nv~/nPr's Signattira: Foi Staff Uso Only: Case tJumber ~licant ~~' Please explain how the request furthers the purpos.s of the Zoning Ordinance (Section 30-3) as well as t`,e purpose found at the beginning of the applicable zoni~~g district classification in the zoning ordinance. ~ ~ ~ i Please explain how the project conforms to the g=_n=_ral guidelines and policies contained in mprehensive Plan. - " i C~1 5 .~iZ~J ~L .o r S C~ ^n~ ~ 1 I - Please describe the impacts} of the request cn th. ~roper•~ itself, the adjoining properies, and the s::r. c•_r:ding area, as well as the impacts on public services and ~-ci(ities, including water/sever, roads, schools, ~ar;cs/recr nation, and fire/rescue. - ~ I ~'~ c_ ~ ~ ~~ _ S ~ ~ ~, ~ i L~ S ~ ~? 1CL w lt' 1 i he Planning Commission will study rezoning and special use permit requests to determine the need anc justification for the change.in terms of public healt~~, safety, and general welfare. 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C~.- ,~ a ~ _ cr,ESrr~ur c P e?f` l a z/ <~ . ~~ r-a NORTFI 6, o`, ~, 4 S~~ 1 ~}h ~~. t~"~ •- _~ ~ e~V P 5 34 Ac i9 / ~/ \ ~ Z I.~ ,,.,,~. i ~~•~ ,~ ~~ w~a~^° f ~~'~ o a~~„° 1.2 o~„\Y _ /~ //~ 7.92 =. u`,^1~~ / .i r}!Za ~~b i 19i8 .co~~ A"0 ~ s ion ~ oSh,nO 2.50 At ~~ 2j13 .i_3 2i2 C~'Z 8 .~ C.2 ~, ~ i9~! :53.7c j6~ ~ ' ~' ~ C~~~ .~ ' S 11i3 5 \ / I ~ ~ ~ ~` 277. . ~ ` K. » Aye ` ' / '~ c- ~ ~~ ~-3 I' IQO' i ^ ' 4.1 ... _~ SA7Ac _ 1,.4 _ e f1~ ~ 1.13 Ac ' 3 "~ /7J6 w ~" ~ ~ ZC: ~.:t ~-_ ~y~ ~ . ~.. - ~ ~ ~ _ . ,j - W~:kl. '0~~:~£¢~~;CQULI.~k_LOG~AN: _^~ _ DEPAR~T1T OF~PL~ANI~IING ~" "~ - '~ SPECIAC~~USE~PERMTT- ~;' ~~ ' AND ZONIiVG p / o ~. 61.15 -1-1. c~ ~ :. .~ :.: ~ ~ ' ~: . . T- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 1997 ORDINANCE GRANTING A SPECIAL USE PERMIT TO W. H. OLIVE AND JACQULIN LOGAN TO CONSTRUCT MINI-WAREHOUSE STORAGE FACILITIES LOCATED IN THE 1900 BLOCK OF WASHINGTON AVENUE, WEST OF THE EAST VINTON PLAZA, (PART OF TAX MAP NO. 61.15-1-1), VINTON MAGISTERIAL DISTRICT WHEREAS, W. H. Olive and Jacqulin Logan has filed a petition to construct mini-warehouse storage facilities located in the 1900 block of Washington Avenue, west of the East Vinton Plaza (Part of Tax Map No. 61.15-1-1) in the Vinton Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on November 3, 1997; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on October 28, 1997; the second reading and public hearing on this matter was held on November 18, 1997. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to W. H. Olive and Jacqulin Logan to construct mini-warehouse storage facilities located in the 1900 block of Washington Avenue, west of the East Vinton Plaza (Part of Tax Map No. 61.15-1-1) in the Vinton Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.1-456 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: C:\OFFICE\WPWIN\WPDOCS\AGENDA\ZONING\OLIVELOG.SUP ?~ (1) Buffering will be required to the rear (north) of and to the northwest side of the Vinton Family Medical Center where the clinic borders the proposed mini-warehouses. (2) Site will be developed in conformance with site plan dated July 16, 1987, and revised June 2, 1997. (3) Height of the storage buildings is limited to 10 feet. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. C:\OFFICE\WPWIN\WPDOCS\AGENDA\ZONING\OLIVELOG.SUP AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, NOVEMBER 18, 1997 RESOLUTION 111897-09 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES NAYS: Supervisors Eddy, Minnix, Harrison, Nickens, Johnson None cc: File Executive Session A COPY TESTE: Brenda J. Holt n, Deputy Clerk Roanoke County Board of Supervisors UlililUtiilil1111111111111ilIIllUil1111111Illllilllillli11111iiiiiililii111111111111111{{{11{11{l{1.111111{{I11{Ill{{{illllllll~ c ~, c AGENDA ITEM NO. c -_ -_ ~~ AA PFD /(/~~ ~ ~~ F~,~ryy T v ~A ~I t./E .A 9..a.iQ~J~d1J .L ~~ w ~~ o ~~ v PUBLIC HEARING ORDINANCE t~ CITIZENS COMMENTS _ _. ~r /~ }~ . J SUBJECT: :~c~~ f~' • ri ~•~. ~~' v~~' iU,~+ / /p .,<l os ./ L f+~/'• ~~t if /~, ~_ ~/.~' c~ f`?lJc,' p•.f ~.f c! . f. ~ ~ ~~ t ` c ~~' ii ~ f t .f I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY~~ THE GUIDELINES LISTED BELOW: ® Each speaker will be given between three to five minutes to comment whether speaking as an Individual or representative. The Chairman will e decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. _ =.. r. s ~ ~ ® Speaker will be limited to a presentation of their point of ~ view only. Questions of clarification may be entertained by the Chairman. ® ._ m: ® All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. ® Both speakers and the audience will exercise courtesy at all times. e ~ ~ Speakers are requested to Ieave any written statements and/or comments c vv~th the clerk. o ~ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP . SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _. ~ 4 OOH ~~ q0i ~~ ~~ ~ as ~ a PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK a ~~ ~~ ~ ~ v ~~ a~ ~~ aim. ~. s .~~ a ~~ as ~~ ao ~~ ~ ~ ~~ ~~ ~~ ~~ mllllililltillilfii111111iiii11111111111I11Illllllliiillllllliltlllllllllllillllilllllllllllilillll1111[IIiiIII11111ililliillilli~l TOV'~N OF VINTON P. 0. BOX 338 VINTON, VIRGINIA 24179 PHONE(540) 983-0607 B. CLAYTON GOODMAN, III FAX (540) 983-0621 TOWN MANAGER November 10, 1997 Mr. Pete Haislip, Director Roanoke County Parks and Recreation 1206 Kessler Mill Road Salem, Virginia 24153 RE: M. A. Bank's Park Dear Pete: At the Town Council's November 4, 1997 meeting, Melvin Anderson appeared to discuss M. A. Banks Park. During his presentation, Mr. Anderson asked the Town Council to support-his request to have a shelter erected at said park. He informed Town Council that Roanoke County purportedly was going to erect a shelter at the Craig Center. He asked and Council agreed to contact you and ask that you consider placing the proposed shelter at the M. A. Banks Park. Your kind attention to this matter would be greatly appreciated. Sincerely, B. Clayton Goodman, III Town Manager BCG/db cc: Town Council .~ GLADETOWN COMMUNITY PETITION We the undersigned do oppose the building of a shelter behind Craig Center, but are in favor of a shelter in M. A. Banks Park. We oppose for the following reasons: Limited Parking Makes hang out for kids in a hidden place Behind Rec Center Residents don't want it there Hard for police to monitor We are in favor of a pavilion in M. A. Banks Park for the following reasons: Parking on both Craig Avenue and Franklin Avenue In an open area Easy police and resident monitoring Will serve community better Better place for family outings PETITION ~~~ ~ rr~ ~,ie~ ~'~ ~~- ~~~ ll~'~~~~ ~a. 3 f ~ ~+..~o~n.~~.v~ CLu2, ~[S G~ ~~ ~C~it~Q~SS l~ 'yob i ~ a ~~~Y~~~~ l~~rs 11~(~.~-t~~ i~YC.V~n~Y~..d~'~79 ~~~--,~,~ ~°- rte-/~~ /QJ~ l/~.v~0v L(/~ o~+- 3 d ~ `~~~,/ii~ U I- ~7,. / /~,' Jh z/ ' , ~~ R~~ Lz--L ivn~ ~.~ ; a "...~~, . ~~~ ~o u.o _ T~Se V h cn~~ 3~ ~ r-I YG ~,~/ ~ ,~ ~ PETITION O~ ROANp,~,~ G ti ~ ~ z c> 0. ~tk ~. J a~ 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD C~.aix~#~ ~f ~.o~x~o~~e P.a. Box 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 December 3, 1997 Mr. Larry E. Naake, Executive Director National Association of Counties 440 First Street, NW Washington, D. C. 20001-2080 Dear Mr. Naake: BRENDA J. HOLTON DEPUTY CLERK At the Board of Supervisors Meeting on November 18, 1997, the National Association of Counties' request for a contribution to the Telecommunccations Defense Fund to oppose changes in the 1996 Telecommunications Act was discussed. The Board approved a contribution of $1,000 and a check is enclosed. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors MHAlbjh Enclosure cc: Diane D. Hyatt, Director, Finance ® Recyded Paper C O V E R S H E E T FAX Roanoke County Board of Supervisors Clerk's Office To: Larry E. Naake, Executive Director, NACo Fax #: 202-393-2630 Subject Legal Defense Fund Date: December 3, 1997 Pages: 1, including this cover sheet. COMMENTS: Dear Mr. Naake: The Roanoke County Board of Supervisors approved at their November 18, 1997 meeting, a contribution of $1,000 to the NACo Legal Defense Fund to oppose changes in the 1996 Telecommunications Act as requested in your letter of October 29, 1997. Since this was approved November 18th and we are still waiting for accounting to cut the check, just wanted to let you know that the check will be mailed either this Friday or Monday. Any questions, please call me at 540-772-2005. From the desk of... Brenda J. Holton Deputy Clerk Roanoke County P. 0. Box 29800 Roanoke, VA 24018 540-772-2005 Fax: 540-221-2193 of Roalvo,~~ h .,.... A Z .,. G7 ~ 2 ~ r~" ~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 Mr. J. A. Hendricks, Jr. 8214 Hunters Trail Roanoke, VA 24019 Dear Mr. Hendricks: 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 November 24, 1997 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 am pleased to inform you that, at their meeting held on Tuesday, November 18, 1997, the Board of Supervisors voted unanimously to appoint you as an alternate member of the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) for a four year term. This term will begin as soon as you have taken the oath of office and will expire on October 28, 2001. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~v! ~.~C.~1.._ Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Joel Baker, Building Commissioner Steven A. McGraw, Clerk, Circuit Court Richard Burch, Chief, Fire & Rescue Don Gillispie, Fire Marshal P.O. BOX 29800 ® Recyded Paper O~ ElOANp~~ F.;. ~ z ~ oJ: a2 rasa COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 November 24, 1997 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Mr. Ted Williams 5331 Allegheny Drive Salem, VA 24153 Dear Mr. Williams: I am pleased to inform you that, at their meeting held on Tuesday, November 18, 1997, the Board of Supervisors voted unanimously to appoint you to complete the unexpired portion of Mr. Lonza Kennedy's three year term on the Parks & Recreation Advisory Commission representing the Catawba Magisterial District. This term will expire on June 30, 2000. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosure cc: Pete Haislip, Director, Parks & Recreation C~~a~xxY# ~Or~ ~r~rxY~.~.~ P.O. BOX 29800 ® Recycled Paper O~ ROANp,,~~ a h ' "° 9 2 !7 ~ 2 °v a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 Mr. Wayne T. Massey 4618 Red Lane Roanoke, Va 24012 Dear Mr. Massey: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 November 24, 1997 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAPE SPRING MAGISTERIAL DISTRICT (540) 772-2005 am pleased to inform you that, at their meeting held on o nt sdou as a member 1997, the Board of Supervisors voted unanimously to app y representing the Hollins Magisterial District on the committee to establish guidelines and policies for placement of communications towers. This Commission was established by the Department of Planning and Zoning and is being expanded to include an additional citizen representative from each of the five magisterial districts. Mr. Terrance L. Harrington, Director of Planning and Zoning, will be in contact with you regarding the date and time of the meetings. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Terrance L. Harrington, Director, Planning and Zoning (~Sa~xx~#~ ~#' ~fZ~~x~~~e ® Recyaea Paper O~ FiOANp~~ ti z c~ ~ 2 ~ ~~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 November 24, 1997 Mr. Randy Kingery 6506 Crowells Gap Road Roanoke, Va 24018 Dear Mr. Kingery: BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 am pleased to inform you that, at their meeting held on Tuesday, November 18, 1997, the Board of Supervisors voted unanimously to appoint you as a member representing the Cave Spring Magisterial District on the committee to establish guidelines and policies for placement of communications towers. This Commission was established by the Department of Planning and Zoning and is being expanded to include an additional citizen representative from each of the five magisterial districts. Mr. Terrance L. Harrington, Director of Planning and Zoning, will be in contact with you regarding the date and time of the meetings. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Terrance L. Harrington, Director, Planning and Zoning Cn~~xx~~ ~~ ~a~xxY~.~.~e P.O. BOX 29800 ® Recycled Paper O~ EtOANp,Y~ G ~ A 2 ~_ ~ 2 OJ rasa COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 November 24, 1997 Ms. Nancy Hall 8733 Starlight Lane Boones Mill, VA 24065 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOWNS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Dear Ms. Hall: am pleased to inform you that, at their meeting held on Tuesday, November 18, 1997, the Board of Supervisors voted unanimously to appoint you as a member of the Roanoke County Commission for Senior and Challenged Citizens to represent the Cave Spring Magisterial District. This Commission is being established to address the needs of this group of citizens and make recommendations to the Board. The Board is in the process of making other appointments, and Mr. John M. Chambliss, Jr., Assistant County Administrator, will get in touch with you when the date for the first meeting has been determined. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~7~1c~ k~ . C~-~. Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: John M. Chambliss, Assistant County Administrator C~~~x~#~ ~f ~~~rt~~~ ®aecyaed Paper O~ EtOANp~~ ~ ' a'r.. ~ z ,, c~ J ~? 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 November 24, 1997 Ms. Betty Dangerfield 7228 Pine Needle Drive Boones Mill, VA 24065 Dear Ms. Dangerfield: BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOWNS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 I am pleased to inform you that, at their meeting held on Tuesday, November 18, 1997, the Board of Supervisors voted unanimously to appoint you as a member of the Roanoke County Commission for Senior and Challenged Citizens to represent the Cave Spring Magisterial District. This Commission is being established to address the needs of this group of citizens and make recommendations to the Board. The Board is in the process of making other appointments, and Mr. John M. Chambliss, Jr., Assistant County Administrator, will get in touch with you when the date for the first meeting has been determined. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, I'~'l~ ~~ ~ ~'.,Q.Q.g-,-... Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: John M. Chambliss, Assistant County Administrator (~.aix~#~ ~# ~.~~x~~~e ® Regded Paper OF ROANp,~~ ti A z c> ~ z v a• 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 Mr. King Harvey 5227 North Garden Lane Roanoke, VA 24019 Dear Mr. Harvey: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 November 24, 1997 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOWNS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 am pleased to inform you that, at their meeting held on Tuesday, November 18, 1997, the Board of Supervisors voted unanimously to appoint you as an alternate member of the Grievance Panel for athree-year term. Your new term, which began on October 28, 1997, will expire on October 28, 2000. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~• Mary H. Allen, CMC Clerk to the Board of Supervisors MHA/bjh Enclosures cc: Joe Sgroi, Director, Human Resources (~~~x~t~ ~~ ~~~x~~~e ® Recycled Paper ~ AOANp,Y~ G ti ,, A 2 ,. ~ 7 OJ. a= 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 November 24, 1997 Ms. Elizabeth Belcher P. O. Box 29800 Roanoke, Va 24018 Dear Ms. Belcher: BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRIGT (540) 772-2005 I am pleased to inform you that, at their meeting held on Tuesday, November 18, 1997, the Board of Supervisors voted unanimously to appoint you as a member representing the Windsor Hills Magisterial District on the committee to establish guidelines and policies for placement of communications towers. This Commission was established by the Department of Planning and Zoning and is being expanded to include an additional citizen representative from each of the five magisterial districts. Mr. Terrance L. Harrington, Director of Planning and Zoning, will be in contact with you regarding the date and time of the meetings. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, . s J: ~ c°"~rt...~ / (_.~..-C..-~..~.-,.tom' Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Terrance L. Harrington, Director, Planning and Zoning (2~a~x~#~ n~#' ~a~xta~e ® Recyded ?spar O~ p,OANp,I.~ ~ ' ~,.'s~ z c~ o~. a2 rase COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 November 24, 1997 Ms. Karen Ewell 5505 Cavalier Drive Roanoke, VA 24018 Dear Ms. Ewell: (540) 772-2005 am pleased to inform you that, at their meeting held on Tuesday, November 18, 1997, the Board of Supervisors voted unanimously to appoint you as an alternate member of the Grievance Panel for athree-year term. Your new term, which began on October 28, 1997, will expire on October 28, 2000. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~'y2~~.. ~. ' Mary H. Allen, CMC Clerk to the Board of Supervisors MHA/bjh Enclosures cc: Joe Sgroi, C~oixxt#~ a~ ~.~~txt~~e Director, Human Resources BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT LEE B. EDDY WINDSOR HILLS MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT ® Regded Paper LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, November 18, 1997, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Falling Creek Development, L.C. to to rezone 2.881 acres from AG-3 to AR in order to divide the parcel into three building lots, located at the end of Toddsbury Drive, Vinton Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: November 3, 1997 ~. v Mary H. Allen, Clerk Please publish in the Roanoke Times Wednesday, November 5, 1997 Tuesday, November 11, 1997 Direct the bill for publication to: Falling Creek Development, LC 4172 Toddsbury Dr Vinton, VA 24179 (540) 890-3603 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, November 18, 1997, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Jackson Assoc. Limited of VA to rezone 10.35 acres from R-3 to PRD to construct a planned residential community, located 200 feet west of the Chukar Drive cul-de-sac, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: November 3, 1997 Mary H. Allen, Clerk Please publish in the Roanoke Times Wednesday, November 5, 1997 Tuesday, November 11, 1997 Direct the bill for publication to: Jackson Associates Limited of VA PO Box 21721 Roanoke, VA 24018 (540) 224-2621 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, November 18, 1997, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of W.H. Olive and Jacqulin Logan to obtain a Special Use Permit to construct mini-warehouse storage facilities, located in the 1900 block of Washington Avenue, west of the East Vinton Plaza, Vinton Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: November 3, 1997 ~ ~ Mary H. Allen, Clerk Please publish in the Roanoke Times Wednesday, November 5, 1997 Tuesday, November 11, 1997 Direct the bill for publication to: W.H. Olive/Jacqulin Logan 118 S. Pollard St. Vinton, VA 24179 (540) 982-8611 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY PLANNING DEPARTMENT P.O. BOX 29800, ROANOKE, VA 24018 c - , FAX TO: Roanoke Times Legal Notice FROM: Mary Allen, Roanoke County DATE: October 31, 1997 Attached is a legal notice to be run on Tuesday, November 4, and Tuesday, November 11, 1997. Please send the bill to the petitioner. Please send the notice of affidavit of publication to: Mary H. Allen, Clerk to the Board, P. O. Box 29800, Roanoke, VA 24018 If you have any questions, please call me at 772-2005. LEGAL NOTICE Notice is hereby given to all interested persons that the Roanoke County Board of Supervisors will hold a public hearing at their 7:00 p.m. session on Tuesday, November 18, 1997, in the Board Meeting Room at the Roanoke County Administration Center, 5204 Bernard Drive S. W. on the petition of Thomas Moore requesting vacation of a platted, unnamed, abandoned 90' wide right-of-way as shown on the map of Lee Mitchell Subdivision, recorded in Plat Book 3, Page 203, and located in the Catawba Magisterial District. A copy of the documents related to this request may be examined in the office of the Department of Engineering and Inspections, located at the Roanoke County Administration Center. Given under my hand this October 31, 1997. ~~ ~~ Mary H. Allen, CMC, Clerk to the Board Roanoke County Board of Supervisors PLEASE PUBLISH IN THE ROANOKE TIMES ON November 4, 1997 November 11, 1997 Direct the bill for publication to: Mr. Thomas W. Moore 145 Texas Hollow Road Salem, VA 24153 R,KE. B[~ARD SUPERVISORS TEL~540-7~2-213 Transmit Cor~f irmat.ion Report No . 001 Receiver RT- LEGAL Transmitter RKE BOARD Date Oct. 31 Time 00' SS Mode Norm Pages 02 Result OK SUPERVISORS '9~ 1103 Oct 31. ' ~7 1103 i 11-13-1997 10'19 5~105fi2399~1 R0~INOKG COI,iN'V SCHQOLS P.02 F R ~ L A M A T I~~ Whereas, America's schools are the backbone of our democracy, providing each new generation with the taols to maintain our naiion`secious values of freedom, civility, and equali~; and teas, bchc~uls art the primary influence in ehildrrrn's 1~ s aside from their families; and Whereas, by equipp° ung Americans with both practical skills a broader intelle 1 abilities, schools give ape for, and access to, a p active future; Whereas, ois are community linchpins, brln~ing o ether adults and dren, educators and volunteer~~ess leaders and elected officials in a common enterprise; and Whereas, education employees they custodians or #eachers, bus drivers ar librariana- work tirelessly to serve our childxen and communities with care and professiolism; a1~~. r. , Whe there is nothing more crucial to the health an future of our nation than education, SOW, fore, 1, Mlc~ael iN. Stovall ~ cnatrnfan of The County School Bawd aF' R~Rneka County ... , ,~ hereby proclaim Nnvernber 1b-2z as AM~~ICAN E~JLJCATItJt~ W EIS ~~ .~ ~;, .fwf Signed this ~~rd day of ~o~tober :1997° .,~,.,~ 11-1v-1.99 r 14'1 ~ 49 J•~F~JG2J994 P,OANOKC COUNT'V 3CI IOOL._, P. 491 AMERICAN EG-UCATI~N WEEK Nawme•r aa~.1047 Ar»ericen Education Wesk (AE1N) was deslgnetod in 1821 by the National Education Assoolatbn es "an educational week ... observed in ail cornrnunities annually for the purpose of informing the public of the accomplishments and needs at the public schools and to secure the Cooperation and support of the public 1n meeting thosr Heads." Always observed the week prior to Thanksgiving, American Education VVeeK for 1987 will be November 1$-22. Each year. AEW selaots a differont theme. This year's theme, "Teachln~ Children ~o Think and Dna%" reminds people thgt schools provide students with bath sicAls end hop~r for the futuro -and that schoote can be places of seaming, intelligence, and wonder. AEW !s a t<me to rekindle atfzens" Interost in bcei schools - whether or net they have ch~dron presently enrolled in school. It is a time tv remind them that today's students are tomorrow's emplnyaae, citizens, voters, end taxpayers; and today's studarrts will play a major role to ghaplnQ the quality of our future, In Roanoke County, American Education Week presents an opportunity far evaryane to participate in the educational expertence. Ail members of our community - sensor dtizans, business and industry, government leaders, as well ae parents -era eneouragsd to visit our schools on Tuesday, November 18 from 0 a.m. to 1 p.m., to see firsthand some of the technolc~ty used by our students and to observe fife many seeming experiences that take place in our Gassroorns each day. The support and Involvement of our community is of paramount importenas and we welo0mo the opportunity to include everyone in the sducatlonai experience, All empleyoi groups are r~cagnizeci during American Education Wyk. Wodnosday, November 18, will be observed as "Employee Appreciation Day,'° in Roanoke County, Planned activities will g~ special recognition tv vur staffs. Through the efforts Qf our schools and Parent Teacher Assoclatlone, special happenings are being planned during American Education Week to Increase rooognltlon and apprsolation for our pubUo schools and give our Citirene a roaaon to feel good about our futuro. CONFIDENTIAL MEMO - 11/17/97 a To: Supervisors (fax to Johnson, Nickens, Harrison) From: Lee B. Eddy,,~.~2.FL_ Subject: Vinton Gain-Sharing Agreement This memo comments and offers suggestions regarding the PMM/ECH memo dated 11/14/97 and the accompanying draft of the proposed gain sharing agreement. I found the organization of the agreement to be illogical and confusing and have drafted a revision to several sections (new sections 2 through 6) for your consideration. The 11/14 draft section 1 would remain, and the draft sections 5 through 14 would be re-numbered 7 through 16. In addition I offer the following comments and suggestion regarding Section 1 and the 11/14 draft Sections 5 through 14. Section 1: * Paragraphs 1.08 through 1.12 were missing from my draft. * Paragraphs 1.18 through 1.20 should be re- numbered to reflect the omission of previous paragraph 1.17. Draft Section 7: * The wording of paragraph 7.03 needs clarification, and the reference to Section 2.03 needs to be revised if my revised wording and organization are accepted. Draft Section 9: * In the last line the reference to Section 7.02(a) should be changed to delete "(a)". If my wording is accepted, the reference would be changed to Section 9.02. Draft Section 13: * Suggest ending the agreement at the end of a fiscal year rather than December 31. * Change the reference to Section 14.02 if my wording is accepted. Draft Section 14: * I don't understand the reason for new Section 14.04. In the PMM/ECH memo of 11/14, there is a suggestion to expand its intent. * Section 14.05 partially duplicates a statement in the 11/14 draft Section 3.01 (LBE Section 2.02(a)). The reference to an Exhibit should be made in one location only. In my proposed revised wording for Sections 1 through 6, there is no major change in intent except for the calculation of reduction in gain sharing payments based on the excess sales and use tax payments. Since the agreement bases the reduction only on 50$ of the excess, I think the Vinton population basis for the calculation should be the actual population (currently 9.2~) rather than an arbitrary minimum of 10g. Also, I still believe we should require Vinton to return some past gain sharing payments if they elect to annex. attach: LBE Sections 2 through 6. copy: Elmer Hodge Paul Mahoney Diane Hyatt (each with copy of attachment) SECTION 2. REVENUE SHARING 2.01 Tax Revenues: (a) The County agrees to pay to the town fifty percent (50~) of those revenues collected based on the following local taxes imposed by the County on the assessments and activities associated with Newly Constructed Property except as otherwise provided for in Section 5 dealing with pre- emptive taxes: Local Real Estate Tax; Local Personal Property Tax; Business, Professional and Occupational License (BPOL) Tax; Machinery and Tool Tax; Motor Vehicle License Tax; Bank Franchise Tax; Food and Beverage Tax; Admission Tax, and Transient Occupancy Tax. (b) Tax revenues returned to the County by the Commonwealth for designated governmental purposes and which are not available to the County for general expenditures, such as education funds, are excluded from the revenue sharing provisions of this agreement. (c) Only those tax revenues generated by locations designated as Newly Constructed Property shall be subject to this agreement. 2.02 Reductions for Service Costs: (a) The revenue sharing payments shall be reduced by an amount equal to fifty percent (50$) of the County's cost to provide law enforcement and traffic control, sanitation and waste removal, and fire and rescue services to Newly Constructed Property in East Roanoke County. The reduction shall be calculated as follows: The estimated number of Newly Constructed residences in East Roanoke County multiplied by the average number of persons per new household in the County as determined by the most recent decennial census multiplied by the County's per capita cost to provide law enforcement and traffic control, sanitation and waste removal, and fire and rescue services as determined by the most recent Comprehensive Annual Financial Report (CAFR) multiplied by fifty percent (50~). An example of this calculation is attached as exhibit B. (b) The reduction shall not exceed the Town's share of tax revenues as determined in Section 2.01. (c) The annual increase in the reduction amount shall not exceed ten percent (10$) or twice the Consumer Price Index whichever is less. (d) The calculated reduction shall be conditioned upon the County continuing to provide and fund the enumerated services to Newly Constructed Properties. 2,03 Reduction for Excess Sales Tax Payments: Revenue sharing payments made by the County to the Town shall be reduced by an amount equal to fifty percent (50$) of the amount of the County's Local Sales and Use Tax received by the Town in accordance with Section 3.01 that is in excess of the amount required by Chapter 191 of the 1966 Acts of the Assembly. Currently the payment of Local Sales and Use Tax to the Town is based on a Town-to-County population ratio of 11.77, whereas the actual ratio at the effective date of this agreement is 9.2~. 2.04 Minimum Revenue Sharing Payment: In no event shall the County;'s payments to the Town under Section 2 of this agreement for any fiscal year be less than $31,000. 2.05 Revenue Sharing Payment Schedule: (a) Revenue sharing payments by the County to the Town shall be made on or about December 31 and June 30 of each fiscal year based on financial estimates for the preceding six- month period. At the end of each fiscal year, the County shall determine by audit the actual amount owed under this agreement and shall pay, or receive from the Town, the difference between the estimated and audited amounts. These adjusting payments shall be made on or about November 1 of each year. SECTION 3. DISCRETIONARY PAYMENTS In addition to the revenue sharing payments described in Section 2, the County shall make the following discretionary payments to the Town: 3.01 Sales and Use Taxes: The County shall pay to the Town 11.77 percent of all Local Sales and Use taxes collected within the entire County, as authorized by Chapter 191 of the 1966 Acts of Assembly. These payments shall be made monthly. If the amount of sales and use tax collected by the County (currently 1.0 percent) is changed, the payments under this agreement shall be adjusted proportionally to the revised tax rate. 3.02 Solid Waste Collection and Disposal Services: The County shall pay an annual supplement of $110,000 to the Town to compensate for solid waste and disposal services provided by the Town to Town residents. Semi-annual payments shall be made on or about October 1 and April 1 of the same fiscal year for which the payments apply. 3.03 Salaries and Benefits for Firefighters and Emergency Medical Personnel: The County shall pay the Town one-half the cost of salaries and personnel benefits for the Town's firefighters and emergency medical care personnel in compensation for the fire and emergency medical services provided by the Town to unincorporated parts of the County. These payments shall be made quarterly as billed by the Town. No payments shall be requested or made for non-personnel operating costs. 3.04 Conditions of Discretionary Payments: (a) Discretionary payments described in Sections 3.02 and 3.03 shall be reduced proportionally if the Town changes its method of providing any of these services that reduces the Town's associated cost. (b) Payments under Section 3.03 shall not exceed an annual increase equal to the Consumer Price Index or ten percent (10~) whichever figure is less. Any proposed increase in the number of paid fire or emergency medical care personnel which would result in a need to increase County funding shall be approved by both the Town and County. SECTION 4. CONDITIONS OF PAYMENTS 4.01 Subject to Appropriations: The County's obligation to make payments to the Town is subject to the annual appropriation of sufficient funds by the County Board of Supervisors. 4.02 Changes in Tax Procedures: Should the General Assembly or the County change the procedure for collecting any of the taxes enumerated in Section 2.01, such as a change in the BPOL tax or a system of State reimbursement for personal property taxes, the amount used as a basis for determining the County taxes collected under this agreement shall be adjusted based on the taxes collected and any reimbursements received in lieu of taxes. Should the General Assembly authorize and the County impose a local income tax, this agreement shall be amended to reflect the revised overall tax arrangement 4.03 Records and Calculations: The County shall create and maintain all records necessary to determine the calculations called for in this agreement. The County shall prepare an annual summary of the base data and payments between the County and Town, a copy of which shall be sent to the Town on or about November 1, which shall include the following: (a) the method by which the County calculated the amount of revenue to be shared with the Town for each revenue source, pursuant to Section 2.01 of this agreement. (b) the adjustments made, if any, to the amounts owed to the Town resulting from the Town's imposition of a pre-emptive tax pursuant to Section 5 of this agreement. (c) the method by which the County calculated the Town's annual cost share responsibility to the County for providing certain services pursuant to Section 2.02 of this agreement. (d) the costs, if any, shared between the Town and County relating to the construction of public improvements for any commercial or industrial development pursuant to Section 6 of this agreement. (e) the costs, if any, shared between the Town and County for publicly funded and owned capital projects pursuant to Section 6 of this agreement. (f) a list of all property designated by the County as Newly Constructed Property. The County agrees to maintain all memoranda and working papers relating to, or used in preparation of each annual summary in accordance with the regulations concerning financial records retention and disposition promulgated pursuant to the Virginia Public Records Act (Va. Code 42.1- 76 et ses.) by the State LIbrary Board. SECTION 5. PRE-EMPTIVE TAXES 5.01 Imposition of Pre-emptive Tax: If the Town imposes any tax which, under state law, would prevent the County from imposing the same tax on Town residents and/or businesses, payments by the County to the Town shall be adjusted as follows: (a) If the Town imposes a Pre-emptive tax with a rate lower than the County's rate for the same tax, the County shall deduct from its revenue sharing payments to the Town an amount equal to the difference between the revenue collected based on the Town's tax rate and the revenue that would have been collected by the County based on the County's tax rate. This provision shall not become effective until three years following the beginning date of the agreement. (b) If the Town repeals a Pre-emptive Tax and the County then assesses and collects such tax within the Town, the County shall make annual payments to the Town equal to the revenues the Town would have collected based on its tax rate in effect at the date of repeal. Any difference between the amount of tax revenues that would have been collected by the Town and a higher amount of tax revenue collected by the County shall be included in the amount of total tax revenue to be shared in accordance with Section 2.01. (c) The term "Pre-emptive Tax" shall apply to the Town's Local Sales and Use taxes, E911 tax, Cable TV Tax, Consumer Utility Tax, Food and Beverage Tax, Admission Tax, Motor Vehicle License Tax, Transient Occupancy Tax, and any other taxes imposed by the Town subsequent to July 1, 1998 which pre-empt the County from imposing the same tax within the Town corporate boundaries. SECTION 6. JOINT FUNDING OF PUBLIC IMPROVEMENT INCENTIVES AND CAPITAL ACQUISITIONS 6.01 Incentives for Commercial and Industrial Development: The Town and County agree to negotiate the joint funding of the costs of providing public improvements or other related incentives for significant commercial or industrial developments in the Town and East Roanoke County. The parties acknowledge that this agreement does not bind either of them to share in the cost of any such project. Refusal of the Town to share equitably in these costs for any project located in East Roanoke County shall eliminate that portion of the Town's revenue sharing payments under Section 2 attributable to such development. 6.02 Capital Projects and Equipment: The Town and County agree to negotiate the joint funding of publicly-funded and -owned capital projects and emergency equipment costing $50,000 or more proposed for use or construction in the Town or East Roanoke County that will benefit the Town and County. The parties acknowledge that this agreement does not bind either of them to share in the cost of any such capital project or equipment. ~, LAW OFFICES OSTERHOIiDT, FERGI-ISON, NATT, A PROFESSIONAL CORPORATION CHARLES H.OSTERHOUDT 1919 ELECTRIC ROAD. SUITE I MICHAEL 5. FERGUSON P. O. BOX 2OOGS EDWARD A. NATT MICHAEL J. AH ERON ROANOKE. VIRGINIA G. STEVEN AGEE MARK D. KIDD 2401 $'0007 - KRISTEN KONRAD JOH NSTONE November 17, 1997 Chairman and Members of the Board of Supervisors of Roanoke County P. O. Box 29800 Roanoke, VA 24018 Re: Rezoning request-Ernest Clark Dear Chairman and Members of the Board: ~~~~ AHERON £~ AGEE TELEPHONE 540-774.1 197 FAX NO. 540-7 74-096 1 Enclosed please find a request to withdraw the rezoning request of Ernest Clark.. Should you need anything further, please feel free to contact me. Very truly yours, Edward A. Natt EAN/laf Enclosure cc: Mr. Brad Graham Mr. Ernest Clark ,~ _ ~ November 14, 197 Chazrman and Members of the B03r~1 Of SuperVlsors of Roanoke County I~. O. Box ~98Q0 Roanoke, VA 2a01~ Re: Reaoning request-Ernest Clark Dear Chairman ~.nd Members of the B©ard: This letter is written tt~ withdraw my rezoning request for the parcel of land on Woadh~.ven Road. in Roanoke Gc~unty. Please c©nsider this letter as a formal recxu~s~ for withdrawing. Should yam need anything further, please contact Edward A. Natt at the ~.aw firm of 4sterhaudt, Ferguson, Natt, Aheron & Agee, P.C. V tru~.y y urs, ,... f Ernest Clark EC/laf TCiTHL F'. t N T E R MEMO O F F 1 ~ E ROANOKE COUNTY BOARD OF SUPERVISORS TO: Elmer C. Hodge ~ r FROM: Harry C. Nickens / p~. ~~~ DATE: November 17, 1997 SUBJECT: AGENDA ITEM 0.6, YOUTH HAVEN II The agenda item reflecting on the utilization of Youth Haven II, I think misses the mark. It says that last winter staff advised the Board of their concerns. That is accurate. What is missing is the fact that in the budget process in June, the Board gave the administrator direction to bring back to us by December the cost effectiveness of the operation of Youth Haven II, not a report dealing with the utilization of the facility. Please provide each Board member with the agenda item that we discussed previously and if necessary, a transcript of the discussion and direction that was given to you at the time this was being discussed in the budget process. I certainly know of the need for our young ladies to receive this type of service. However, when we are averaging only a 9.3 census on a monthly basis or 77% of the occupancy, the question comes in what is the cost effectiveness of such an operation. I would also ask that we be provided with a list of the average number of participants per day for the months indicated, that being February 1, 1997 through October 31, 1997. To say that we average 9.3 per month greatly misses the mark when it comes to trying to determine the cost effectiveness of the operation. It appears further that of the participants probably less than half are Roanoke County citizens. More importantly than any of this rambling is the fact that when we as a Board come upon an issue and ask for administrative response, I find it very disconcerting for what I consider to be a personal philosophy statement coming back to us rather than a position that was put forth by the Board having an appropriate response. I look forward to receiving this information timely and in advance of our discussion of Item 0.6 at the Board Meeting. HCN/bjh cc: Members, Board of Supervisors Nt1V. -14' 97 (FR1) 11 : (1R RKE C(1 SCH-,ASST. S11PT TF1, ° 9 54f1 ~F,2 39R7 P. P~1 C O Y E R FAX S H E E T To: Mary Allen ~'ax #: Subject: Date: November 14, 1997 Pages: 3, including this cover sheet. COMMENTS: From the de6k of. Brands Chastain Cleric, Roanoke County School Board Rosnvkc County Schools 5937 Cove Road, N.W. Rnanbke, VA 24019 (540}562.3741 Frx~(540)562-3987 o, Ni P ~! 0 m a 0 0 a~ U O UW ~C O a a Q ~+ Q~ P~ a W ~~~~ ~! ~#v;, s ~! ° ~`~ 0~0. O g o $ ~ ,h+ . ~ ~ Q O O Q G O~ ~%'4 s! 1 %%% ~~:x~ E6 ~n•{. ;~~~{ ,~ w~ N ~ O ~~ O ~, ^~Ji ~ V1 Iff 00 N O ~ ~. Q '~i#l~, V ,~ ,~ .~ w F w ~~ 4 ~ Z ~~ rU~~~ ~ ~ C tip ~ 14 a "" ~, ~` w QQ ~ ~ ~~. 4' Cr .~ ~ F 'S U °J ~ H ~ ~ x~ ~ ~ ~ ~~ u ~ ~ ~ ~ ~ ~~ C. ~ O V 0 a v a ~ ~ H U ,_u, g b o yG ~ W W ~° r ® y~ .9 a ~ ~ ~ ~~ ~ ~ c 3 V ~ C7 Z x ~ W *~ ~8b~ Z95 Ube b~`l;~,L ,LdllS ~;LSSd-H'JS U'J HKa bU~ ll llad)L6 ,til- ~ItUN NO~~. -14' 97 (FRf) 11 :11R RKR C~ S~;H-~SS'f. Sl1PT 'fRl~,9 54(1 5h? 34R7 FROM THE M1NU1'h;S Ur' THE NuVEMHER 13, 1997 MEETINC+ OF THC ROANOKB COUNTY SCHOOL BOARD OF ROANOICE, VIRGINIA MEETING IN REGULAR SESSION AT 7 P.M. IN THE BOARD ROOM OF THE SC;HUUL ADNIINISrRATION CENTER RESOLUTION OF THE SCHOOL BOARD OF THE COUNTY Ul~ xOaNUKE, VYRGII~TfA REQLtESTINr AN ADVANCE OF FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MApE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUC'1'lUN AND EQUIPPIlVG OF CERTA iN C'.APiTAL IMPROVEMENTS FOR 5CHOOL PROJECTS WIIEI~AS, the Board of Supervisors of the County of R nannke, Virginia (the "County Board"} adopted a resolution an August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tic-cxCU~pt financings for certain expenditures made and/or to be made in cannPCtinn with the acquisition, renovation, construction and equipping of certain capital improvements For school projects, and WIdEREAS, the School board (the "School Board"~ oC lha Cuuuty of ftoanokc, Virginia {the "County's adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expendit~rres made ancl/ur lu bG made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board requested an advance of $SO,OpO on September l 1, ly<37 for environmental studies, advertising for architects and engineers, and related acquisition costs, and WHEREAS, The County Board approved this $50,000 advance nn September 23. 1997, and WHEREAS, the Schuul 8ua1•d now desires to hire architects for the design of certain schnnl projects, NOW, THEREFORE BE IT RESOLVED that the School Board requests the County Board to advance an additional sum of $1,721,2UU to hire architects to design vsriuus ,ct,oul projects. On motion of Mr. Canada to adapt the resolution, and carried by the following voice vulC: AYES: Jerry I.. Canada, Marion G. Roark, William A. Irvin, III and Michael 'W. Stovall NAYS „ .None ~`ABSTAIN:• =rrThomas A. Leggette .^ ~BSEENT', ~ . l~ue ., . 'TES'L: --•~' . ,~p~, ~ U 1G~ ~-~J rends F. Chastain, Clerk Roanoke County School Board i ~. .~... interoffice M E M O R A N D U M COUNTY OF ROANOKE Community Relations to: E-Team, School Superintendent ,1 from: Anne Marie Green, APR ~~IP -- subject: Student Government Day date: November 13, 1997 Attached is the agenda for Student Government Day, which will beheld on Tuesday, November 18. Please review it to see whether you will need to prepare your student for any of the topics. Specifically, the students were interested in the following: Teen facilities -someplace to go, something to do, regional skateboard park. Schools -scheduling school repairs for vacation time, instead of while the students are in school, brown water at Northside, the possibility of computers in each classroom, and the impact and implications of the Standards of Learning. Libraries -the large amount of books stolen (according to the students) and the prohibition on sitting outside the buildings to do work. Roads -the Glenvar students are worried that the new Kroger access road will tie up traffic, since Main Street is only two lanes there, and the Cave Spring students were concerned about the amount of time that the repairs to Merriman Road are taking. As you will note, we have added some additional topics to the agenda concerning revenues, Spring Hollow and a rezoning. Plan to be here to pickup your student shortly before 9, and return at noon for lunch. The mock Board meeting will be held at 1:00. Please let me know if you-have any questions. •' STUDENT GOVERNMENT MEETING OF THE ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA NOVEMBER 18, 1997 Welcome to the Student Government Roanoke County Board of Supervisors meeting. This meeting is art of the activities of Student Government Dav in Roanoke County. Regular Board of Supervisors meetings are held on the second and fourth Tuesday of each month at 3:00 p.m. Public Hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule are announced. A. OPENING CEREMONIES (1:00 P.M.) 1. Roll Call. 2. Invocation. 3. Pledge of Allegiance to the United States Flag. B. COUNTY ADMINISTRATOR'S COMMENTS - Jessi Beckner. C. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS. D. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS E. NEW BUSINESS 1. Request for funding from Libraries to replace stolen books. -Jessica Coleman, Library F. REQUESTS FOR WORK SESSIONS G. REQUESTS FOR PUBLIC HEARINGS H. APPOINTMENTS I. REQUESTS AND INQUIRIES OF BOARD MEMBERS 1. Catawba Magisterial District - Pankil Patel. 2. Cave Spring Magisterial District - Neogie Harris. 3. Hollins Magisterial District -Ruth Cassell. 4. Vinton Magisterial District -Brad Nickens. 5. Windsor Hills Magisterial District -Liz Kiser. ~ ~ J. CONSENT AGENDA K. CITIZENS' COMMENTS AND COMMUNICATIONS L. REPORTS 1. Report on Spring Hollow Reservoir. -Chris Creasy -Utility Department 2. Report on Joint Teen Facilities with City of Roanoke. -Tara Huff, Parks and Recreation 3. Report of Impact of Repeal of Personal Property Tax. -Heather Camper, Finance 4. Report on School Issues. -Michael Lancaster, School Superintendent a. Timing of repairs on school buildings. b. Water at Northside High School. c. Computers in the classroom. d. Impact and Implications of the Standards of Learning. 5. Status of Road Projects. -Andy Strelka, Engineering and Inspections a. Update on new Kroger access road. b. Repair schedule for Merriman Road. M. EXECUTIVE SESSION N. PUBLIC HEARINGS 1. Second Reading and Public Hearing of ordinance to rezone 10.35 acres from R-3 to PRD to construct a planned residential community, located 200 feet west of Chukar Drive cul-de-sac, Cave Spring Magisterial District, upon the petition of Jackson Assoc. Limited of Virginia. - Leslie Morgan, Planning and Zoning O. ADJOURNMENT October 21, 1997 Mr. Robert L. Johnson Chairman (Bd. of Suprvsrs) Roanoke County P. O. Box 29800 Roanoke, VA 24018 Dear Bob: ~~~ ~ ~ i AMERICAN E~ RRIC cc _ ~-~~ ~-h ~. B .~. Enclosed is a resolution of support we were successful in getting unanimously approved in Botetourt County pertaining to the Wyoming -Cloverdale 765 KV transmission line. I am also sending a copy to Elmer Hodge for his review. We believe it is critical that we build a consensus of support among local governments and business and community leaders to move the regulatory process forward on this critical project. In this regard, I urge you to consider making this an agenda item for an upcoming Board meeting. {~~~ Terry cMahan District anager Intra-System RESOLUTION NO. A RESOLUTION EXPRESSING THE SUPPORT OF BOTETOURT COUNTY, VIRGINIA FOR AMERICAN ELECTRIC POWER'S WYOMING-CLOVERDALE 765 kV TRANSMISSION LINE PROTECT. WHEREAS, approximately ten thousand (10,000) residential, commercial and industrial customers of Appalachian Power Company, d/b/a American Electric Power ("AEP") in Botetourt County, Virginia (the "Count}') rely upon AEP to supply their electricity needs economically and reliably; and WHEREAS, the availability of reliable and reasonably priced electricity is essential to the social and economic well being of the citizens, businesses and industries of the County, as well as other areas served by AEP; and WHEREAS, beginning in 1990, and more recently in applications filed on September 30, 1997, with the Virginia State Corporation Commission and the West Vuginia Public Service Commission, Appalachian Power Company, d/b/a American Electric Power ("AEP" or "Company") has proposed the construction of a 765 kV transmission line from its Wyoming Station near Oceans, West Virginia to its Cloverdale Station, at Cloverdale, Virginia ("the Wyoming-Cloverdale 765 kV Line"), to provide needed electric capacity to serve the Company's Central and Eastern areas; and .WHEREAS, the Virginia State Corporation Commission stated in a December 13, 1995, Interim Order in an earlier proceeding on the proposed line that, based on the record, there is "...compelling need for additional electric capacity to serve Appalachian's Central and Eastern Regions ..." and that the proposed transmission line "may be the most reasonable method of addressing this compelling need ..."; and WHEREAS, in its August, 1996, Report to the President in the wake of the recent blackouts in the Western U.S. during the summer of 1996, the U.S. Department of Energy, identified delays in the Wyoming-Cloverdale 765 kV Line as one of only two areas of significant concern within the United States regarding reliability of the nation's electricity supply. WHEREAS, in a report issued to the Department of Energy in March, 1997, an independent body of experts from three area electricity reliability councils concluded that the delayed completion of the Wyoming-Cloverdale 765 kV Line will result in a significant risk to the power supply reliability affecting a large area of the eastern United States and that the proposed line is an effective way to mitigate the potential for widespread power interruptions; and WHEREAS, the Board of Supervisors of the County recognizes that an unreliable power supply, and even the prospect of an unreliable power supply, can exert a powerful damping effect RKE80504494.WPD C/M: 01138x00474-01 on economic development and could sap the vitality and competitiveness of existing business and industry, and affect their expansion decisions, in the County and surrounding region; and WF~REAS, the Board of Supervisors of the County recognizes that interruptions of the power supply to the citizens and businesses of the County could cause significant economic damage and other serious health related and safety impacts in the County and surrounding region; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF BOTETOURT COUNTY, VIRGINIA as follows: I. The Board hereby expresses its support for AEP's proposed Wyoming-Cloverdale 765 kV Transmission Line. 2. In light of the growing urgency of the need for transmission reinforcer~nent, the Board hereby requests that the Virginia State Corporation Commission complete its assessment of AEP's application in a timely manner and approve the proposed transmission line and a Virginia location for the line. 3. The Clerk of the Board is hereby directed to send certified copies of this Resolution to the Virginia State Corporation Commission, the West Vuginia Public Service Commission and the United States Forest Service. RKE805044W.WP0 CIM: 01138000474-01 Upon a call for a yea or nay vote the same stood as follows: ~~ _y~a Nay - Not Present The undersigned Clerk of the Board of Supervisors of Botetourt County, Virginia hereby certifies that the foregoing constitutes a true and correct extract from the minutes of a meeting of the Board of Supervisors held on , 1997 and of the whole thereof so far as applicable to the matters referred to in such extract. I hereby further certify that such meeting was a regularly scheduled meeting and that during the consideration of the foregoing resolution, a quorum was present and that a majority of the members of the Board of Supervisors approved the resolution. WITNESS MY HAND this day of , 1997. Clerk, Board of Supervisors, Botetourt County, Virginia RId=i0604tW.WPD CIM: 01138600474-01 MEMO - 11 / 7 / 9 7 `' ~'' To: Elmer Hodge From: Lee B. Eddy Subject: NACo Request for Funding In response to your memo of 11/3/97 on this subject, I support the donation of $1000 to the NACo legal defense fund related to possible changes to the Telecommunications Act. copy: BRF Mary Allen MEMO - 11/7/97 To: Elmer Hodge From: Lee B. Eddy, Subject: NACo Request for Funding In response to your memo of 11/3/97 on this subject, I support the donation of $1000 to the NACo legal defense fund related to possible changes to the Telecommunications Act. copy: BRF Mary Allen M E M O R A N D U M To: Board of Supervisors ,~ ,,'"~, i `~ ~ ,~ From: Elmer C. Hodge Date: November 3, 1997 Subject: NACo Request for Funding Attached is a copy of a letter from the National Association of Counties asking for a $1,000 contribution to raise funds to develop a legal defense fund to resist the changes in the telecommunications act. I realize that $1,000 is a lot of money, but we could spend much more than that in law suits or devaluation of County property. If this is acceptable to you, I will place it on the November 18 agenda for approval. If you prefer, we could do something similar at the Planning District Commission level, but this is a national issue. Please advise. ECH/meh Attachment cc - Ms. Mary H. Allen Blue Ridge Community Services September 17, 1997 The Honorable Bob L. Johnson, Chairman Roanoke County Board of Supervisors P.O. Box 29800 Roanoke, VA 24018 Dear Mr. Johnson: Susan J. Cloeter cnaim~arr Rita N. Foster v%cnei~na~ Rodney P. Furr Treasurer Pamela K. Cox secretary Executive Director Fred P. Roessel, Jr., Ph.D. ~ ~ - m 1-, GL,. Each fall, representatives of Blue Ridge Community Services report to the Roanoke County Board of Supervisors on the services provided to County residents during the year. I am writing to request time on the agenda of the Tuesday, November 18, 1997 Board of Supervisors meeting to present the FY97 report. It is our understanding that the meeting is scheduled to begin at 3:00 p.m. Susan Cloeter, Blue Ridge Community Services Board member appointed by Roanoke County, will be offering the summary of services. She will be accompanied by Fred P. Roessel, Jr., Executive Director, Thomas Chapman, Director of Administration, John Sabean, Director of Resource Development and myself. We look forward to seeing you and the members of the Board of Supervisors on November 18. Thank you for your consideration. S' cerely, ~- l thy .York Administrative Assistant c: Elmer C. Hodge John M. Chambliss, Jr. Susan Cloeter Fred P. Roessel, Jr., Ph.D. Thomas Chapman John Sabean Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax; (540) 342-3855 TDD: (540) 345-0690 Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke r v -o Z ~o ~~ ~ o ~R~S~ q PENN F ~~~~o eo ~ ~„ :p,~, 3p" E N 83 ~1 ~~' ~~88 ~~ E R '9 p6 3 2~ ~5 "C $ CNN 8 906 E~~~~N 2 s ~p~ 1 \5-~NG E~o~s~ Z~ o~ ~~ o~ s ENp~SE o ~~. pRP~N p,G~ ~~ i ~ S~~RM ~0 X28 ` ~ N PS~MEN , , .p5d E E ~ r •55 N ~ p ~o ~ ~p P~ pj~ P P~'L~CD 0~ ~G-~,9 EX~S~Sti ~pv N J X FRPN,E SNEO ~ ' 1,~-'/ ~~ ~r~-~~-~7 Y~"!~ ~ rti-l~``~~ interoffice MEMORANDUM ~~W ~~~ ~ ~~~~ ;~^~. to; Elmer Hodge Tirn Gubala from: Brian Duncan subject: Public-Private Partnership Request date: October 22, 1997 S- ~~ r ~~~ u`/~'~5~~~~ Sks ~'~ ~~~ ~, ~~,,~ ~ ~ ~M Attached to this memo you find a request for assistance under the County's Public- Private Partnership Policy from Mr. Peter File of Famous Anthony's. As you may recall we have worked with Mr. File for sometime in an effort to fmd a suitable site in the Route 460 East Corridor. Mr. File has been very patient and gracious through this entire process. He has entered into an agreement to purchase 1.25 acres of the reaming Gish tract. Mr. File and his partner have built a very successful business and are working towards establishing Famous Anthony's as a major regional franchise opportunity. They have requested a total of $12,962 in incentives. It is anticipated that the Bonsack facility will generate the same level of tax revenue as their Salem restaurant. We estimate annual revenues to approach $57,543. Even though this request is for only $12,962 and we could expect our investment back in less then 6 months we have to go to the Board since it is fora 100% request. ~o~xo~~ cou~rY ~-r~ro~x~Y~s oc~ Roanoke County Administration Center 5204 Bernard Drive, S. W. -Room 431 l p° Roanoke, VA 24018-0798 v~~~ 772-2007 ~i MEMORANDUM TO: Board of Supervisors ~~ ~~ FROM: Paul M. Mahoney ~ ~' ~ ~ DATE: 18 November 1997 SUBJECT: Water Transmission Line Merriman Sears This memorandum is submitted to you within the range of the attorney-client privilege, and as such, is confidential. Further, it is exempt from disclosure as a public record under the provisions of the Virginia Freedom of Information Act, Section 2.1-342.B.5. The Board may recall that the County instituted eminent domain proceedings against Merriman Sears and his real estate for the water transmission line easement. Mr. Sears property is near Hidden Valley Country Club and Fairway Forest. We have not prosecuted this litigation for several reasons: Mr. Sears is quite elderly, is in poor health, and is sometimes forgetful of his previous discussions (and his counsel is concerned that trial may adversely effect his health); cost considerations; and the hope that this matter could be resolved without litigation. On October 15,1997, I met once again with Mr. Sears in the hope of resolving this disagreement over the price to be paid for the water transmission line easement. I was unsuccessful in these negotiations. Mr. Sears is adamant in his position, and he wants to address the Board at your next meeting (November 18,1997). The County has commissioned two appraisals for this property: Earl er on opined that the fair market value of this easement (and damages to residue) was $5,983. This amount was deposited with the Circuit Court, and Mr. Sears has withdrawn the ds. John Lipscomb opined that fair market value of this ement and damages o rest ue was $17,000. ~~_... Mr. Sears hired Sam Long to appraise this taking, and his opinion of value was $2~0. ~_ Mr. Sears will accept $27,857.75 ($20,297.75 for the real estate and $7,560 for his attorney's fees). I advised Mr. Sears that I would recommend that the Board consider payinghim $20,297, but that I would not recommend paying his attorney's fees. Mr. Sears told me that he will appear before you, and address you directly about his claim. Mr. Sears claims that the County damaged him by locating this water line in an area that harms the future development of his property. Mr. Sears forgets that the Utility Department worked closely with his representatives in relocating this water line to accommodate preliminary development plans. The County also relocated a portion of this water line to avoid paying damages to another, adjoining property owner. Does the Board have any interest in paying Mr. Sears' demand? Is the Board willing to pay an amount in excess of $17,000? Can I provide you with any further information concerning this transaction? _-.__~ c: Elmer C. Hodge Gary Robertson G:\ATTORNEY\PMM\SEARSBOS.MEM November 19, 1997 NOTE TO: Members, Board of Supervisors (LBE, FFH, BLJ, FM, HCN) FROM: Brenda J. Holton, Deputy Clerk SUBJECT: YOUTH HAVEN II Attached is the information that Supervisors Nickens requested at the Board meeting last night conceming Youth Haven II participants per day. The first column containing the name of the participant and placing agency has been covered up. If you have questions concerning this, please contact Beverly Tys-Berson at Youth Haven. cc: Elmer Hodge John Chambliss Beverly Tys-Berson Mary Allen rn C - iJ L ~_ A ~ ~ a~ H ~ H w ~ ~ ~ ~ cd ~ ~ `.7 D ~ ` ,,y L+r-- rl ~ G~ ~ ~ ~ w. _ ~ N i ~ a jj7 ~r N ~I l\,, ```~s ~ ~*, 3 6 N I . ~ ~I ~ ~ ,,,rs D.+~ l _ J I , ~ Q N ~~ ~ ~ I ~ e J I ~~~ ;W tl~ ~ ~~ I ~ ~ ( ~ ~ I I ".` s`k -k s ~ ~ 4 ~ ~ ~ ~ I e'Ca~ ~ +-'~ s Ll ,~. ~ ~ ~ I ~ t"'~ I '~1°~`3 Sri: C ~ J ~ y ` •J .,~ . ~ ^~ , I I ~ ` l yr: ^, I ~ ~ I t'~ I I ~,~y ~,p ~ ~ <,~ , ~ 1 ` ~ I I I ~ ~ ` I a i l ~ ~ I l i , i ~, ~ ~ ~ I I ~,, ~~ ~ ~ ~ ~ ~ I ~; o ~ ~ I o I~ ~ ~ ~ I ~ ~~ . I~ I , ~ ~. 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W N I 1 O Q' N \ ~ ~ I ~ ~ pI -~ J _ ~ N ~ ~ ~ Q .... + ~ N Gl ~ ~ ~ ! 4 O ~ ' I ~ "' ~ ~ I ~ ? ~ ~ w ~ ~ > ~ I ~ ~ V r' ` f •,, Z ~ ~ ~ ` ? ~ ~ I ~ \ f ~ ~ ~ ~ ~~ .T~ ~ I ~ ~ ~ ~ ~1 1~Y T •r ~ ~ I ~.i~ I \ T ~ I V ~.1 \ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ I > ~ ~ ; ~ 3 ~ ~ J ~ ~ ~ ~ ~ 9 1 v .. o _..~I 1~ ~ ~ I . ~} ., o ~ p ~ ~ ~ ~ ~ ,.~ ~ ~ O ~. o r a ~ ~ ~ ~, ~ `r t .-'-T d' ~ ~ ~ .v .~ _.. ' 4~ ( /~~ A t, <- * 6 .7 ~ _ { I `. Y t ~ ~ ~ ~ -. ~ >- - ',J -_ ~ E, Q ~~'~';: . t .:.~ ''~kyF. ~`~" a' .- ~.- ~~ ~~ ~ ~ 1' ,cC ta. .~:: CS U O a: ' . . ra L UJ IS,, • f ~ , Cl ri ~ H :"~" II d +~ U II t .na..- ' H. U '~^'~ ~+~ s ~ :~r ,fir NOTES: 1. THIS SURVEY WAS PERFORMED WITHOUT `[\ THE BENEFIT OF A TITLE SEARCH AND / ~ THEREFORE MAY NOT SHOW ALL ~ ENCUMBRANCES. ~ 2. THIS PROPERTY AS PLATTED DOES NOT / ~ FALL WITHIN THE 100 YEAR FLOOD ZONE ~ 3. THIS PLAT WAS PREPARED FROM AN / `` ~ ACTUAL AND CURRENT FIELD SURVEY. ~ 4. FEMA FLOOD ZONE: 'X' ~ ~ ~ EXISTING 20' SANITARY ~ SEWER EASEMENT / / 5. LEGAL REFERENCE: D.S. 960 PG. ~96 ~ TAX MAP N0: 7.06-4-10 ~ ~ / \ /~ /m ~ PROPERTY OF \ PLANTATION DEVELOPM C 7M / TAX MAP N0: 27.06-4-6 ~~,~ D.B. 1468 PG. 1826 E ISTING AEP ~ / ~ / ELECTRIC L €A,SEMENT Q ~ / ~~ -~. .~ ~~ o~ N ~~~`s9 ~- ~ (198.73' TOT / ~ ~a.4s• ~ AL) 20. ~ r Q ~ ~ 20.00' ~ O~ \\ \ \ A N O ' Me% (}~ / V \ ^ \ PROPERTY OF ~ ~ ~ -~ A n O (~~(. ATKISSON ENTERPRISES LTD ~ ~ ~ W ~ ~ ' TAX MAP N0: 27.06-4-10 ~~ r M - -~ ~' D.B. 960 PG. 496 ~ ~ ~ - -