Loading...
HomeMy WebLinkAbout2/24/1998 - RegularWORK/NG DOCUMENT -SUBJECT TO REV/s/ON ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA FEBRUARY 24, 1998 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:00 P.M. 2. Invocation: The Reverend Robert Fielder Covenant Presbyterian Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS PMM ADDED ITEM F-4a-d, CONSENT AGENDA AND 1ST READING OF REZONING ORDINANCES. PMM ADDED SIX EXECUTIVE SESSION ITEMS i C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation to Wilton B. "Webb" Johnson for his volunteer services to the County of Roanoke upon his retirement from the Electoral Board. R-022498-1 HCN MOTION TO ADOPT RESO 11.1 RC MR JOHNSON WAS PRESENT TO ACCEPT RESO D. BRIEFINGS E. NEW BUSINESS 1. Resolution supporting the inclusion of Franklin County to the Fifth Planning District Regional Alliance. (Elmer Hodge, County Administrator) R-022498-2 HOM MOTION TO ADOPT RESO URC 2. Request for approval to order police vehicles under the current state contract for delivery after July 1, 1998. (Ray Lavinder, Police Chief) A-022498-3 BLJ MOTION TO APPROVE ORDERING VEHICLES, AMENDED BY HCN THAT LOCAL FORD DEALERSHIPS HAVE OPPORTUNITY TO UNDERBID THE STATE CONTRACT URC 3. Initiation of a Spot Blight Abatement Program in Roanoke County. (Terry Harrington, Planning and Zoning Director) A-022498-4 HOM MOTION TO APPROVE PROGRAM I~RC 2 F. FIRST READING OF ORDINANCES 1. First reading of ordinance approving three residential lease contracts on property located at Glenn-Mary and owned by the Board of Supervisors. (Melinda Cox, Economic Development Specialist) FFH MOTION TO APPROVE 1ST READING 2ND - 3110/98 URC STAFF TO BRING BACK COPY OF LEASES AND PROVIDE FAIR MARKET VALUE OF PROPERTY AND WHETHER RENT IS ADEQUATE. 2. First reading of ordinance approving one farm lease contract at the Glenn-Mary site and owned by the Board of Supervisors. (Melinda Cox, Economic Development Specialist) FFH MOTION TO APPROVE 1ST READING 2ND - 3/10198 URC STAFF TO PROVIDE COPY OF LEASE FOR 2ND READING 3. First reading of ordinance amending Section 16-15, When Sale Authorized of Article V. Unclaimed Personal Property of Chapter 16. Police of the Roanoke County Code to provide for the donation of bicycles to charitable organizations. (Ray Lavinder, Police Chief) HOM MOTION TO APPROVE 1ST READING WITH ORDINANCE AMENDED THAT UNCLAIMED BICYCLES WILL BE KEPT FOR 60 DAYS BEFORE DONATION. 2ND - 3110/98 URC 4. First reading for rezoning ordinances -Consent Agenda BLJ MOTION TO APPROVE 1ST READING 2ND 8~ PUBLIC HEARING - 3/24198 URC 3 a. Ordinance to rezone portions of a 30.28 acres from I-1 to R-1 for public parks and recreation areas, located in the 6600 block of Merriman road, cave Spring Magisterial District, upon the petition of the Roanoke County Board of Supervisors. b. Ordinance authorizing a Special Use Permit to allow the construction of a new elementary school in the Bonsack Community, located at 5437 Crumpacker Drive, Hollins Magisterial District, upon the petition of the Roanoke County school Board. c. Ordinance to rezone 9.77 acres from R-1 conditional to R-1 to construct single family residences, located at the south side of Woodhaven Road, approximately 0.5 mile east of its intersection with Green Ridge Road in the Catawba Magisterial District upon the petition of Graham-Thomas Corporation. d. Ordinance authorizing a Special Use Permit to construct a 190 ft. self-supporting broadcast tower on a 3.171 acre parcel located at 5585 Catawba Hospital Drive, Catawba Magisterial District, upon the petition of Ohio State Cellular Phone Company, Inc. G. SECOND READING OF ORDINANCES 1. Second reading of ordinance rescinding Ordinance 011398-9 authorizing acquisition of certain real estate located on State Route 779 (Catawba) from the Commonwealth of Virginia. (Elmer C. Hodge, County Administrator) 0-022498-5 HCN MOTION TO ADOPT ORD URC 2. Second reading of ordinance amending Ordinance 4 121697-8 providing for the construction of and financing for a local public works improvement project -Richland Hills Drive Water Project. (Gary Robertson, Utility Director) 0-022498-6 FFH MOTION TO ADOPT ORD U RC 3. Second reading of ordinance accepting the donation of approximately three acres of real estate from the Commonwealth of Virginia, by its Department of Mental Health and Mental Retardation to Roanoke County, located north and west of the Catawba Fire Station off Virginia Secondary Route 698. (Paul Mahoney, County Attorney) 0-022498-7 FFH MOTION TO ADOPT ORD URC H. APPOINTMENTS 1. Library Board JPM NOMINATED MARY CARSWELL TO FILL UNEXPIRED FOUR- YEAR TERM. TERM WILL EXPIRE DECEMBER 31, 1999. 2. Grievance Panel JPM NOMINATED BETH ANDERSON TO A THREE YEAR TERM EXPIRING FEBRUARY 23, 2001. 3. League of Older Americans -Advisory Council 4. Social Services Advisory Board JPM NOMINATED RAYMOND C. DENNY TO UNEXPIRED TERM OF JAN DOWLING. TERM WILL EXPIRE AUGUST 1, 2000. 5 I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-022498-8 BLJ MOTION TO ADOPT RESO 1. Acceptance of water and sanitary sewer facilities serving Cedar Hiil Subdivision. A-022498-8.a 2. Acceptance of the Local Government Challenge Grant from the Virginia Commission for the Arts. A-022498-8.b 3. Acceptance of increased funding for the Victim-Witness Program grant from the Virginia Department of Criminal Justice Services. A-022498- 8.c J. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on March 10, 1998 on SSER Program. (Gary Robertson, Utility Director) WORK SESSION SCHEDULED FOR 3/10/98 2. Request to schedule budget work sessions. (Brent Robertson, Budget Manager) BOARD CONSENSUS TO FOLLOW TENTATIVE BUDGET WORK SESSION SCHEDULE. 6 K. REQUESTS FOR PUBLIC HEARINGS NONE L. CITIZENS' COMMENTS AND COMMUNICATIONS 1 Mr William Overstreet spoke of (1) Item S-1: enforcement of handicapped harking spaces He was concerned that people without handicaps were using the spaces, and that the DMV needed to be stricter in approving handicapped tags Also suggested that two officers enforce the new ordinance, not volunteers. (2) Asked for a response from the Board on his videotape concerning flooding in North Springs and asked for assurances the problem will be resolved. M. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Minnix• ~1) Asked ECH if Roanoke County could foster a plan of sending volunteers to assist other localities in natural disasters ECH responded that the County works through various state agencies and the Red Cross to coordinate assistance. (2) Asked ECH if he had response on whether veterinarians would be willing to sell dog and cat licenses when giving rabies shots. ECH advised he had discussed with Treasurer Fred Anderson and there were concerns about accountability, but he would contact Fred again. Supervisor Johnson reported he was disappointed in the General Assembly's actions and the fact that the proposed Regional Juvenile Detention Commission was defeated because of politics. Supervisor Harrison• (1) Agreed with BLJ on General Assemb~/'s actions (2) Advised he attended the VDOT presentation at the Salem Civic Center about I-81 expansion and that it will have a big impact on Catawba ECH has formed a committee to work on this issues because it will have a big impact on the entire County. (3 Announced that the Glenvar boys basketball teams. the Cave Spring girls and boys basketball teams are starting their playoffs and wished them luck HCN advised that the Wm Byrd volleyball team is also in the.pla~offs. ~pervisor Nickens• (1) Advised he received a petition from 70 people in suaaort of the Mayflower Park and will aive to the clerk for the records. (21 Also expressed disappointment with recent General Assemb~ actions. Supervisor McNamara• Reported that the Bent Mountain community experienced severe devastation from recent ice and snow storms and expressed appreciation to ECH, Bill Rand Rick Burch and others for their help in the neighborhood. N. REPORTS BLJ MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEMS -UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid -January 1998 5. Statement of Revenues and Expenditures as of January 31, 1998 6. Additions and abandonments of the Virginia Department of Transportation Secondary System as of January 31, 1998. O. WORK SESSION 1. Courthouse Space Needs HELD FROM 4:15 P.M. TO 5:20 P.M. JOHN CHAMBLISS PRESENTED OPTIONS FOR IMPROVEMENTS AT THE COURTHOUSE. HE PRESENTED A LIST OF PRIORITIZED RECOMMENDATIONS AND THE ASSOCIATED COSTS. BLJ ADVISED THAT THE BOARD WILL TABLE THE DISCUSSION ~JNTIL THE BUDGET PROCESS AND WILL BRING BACK IN 30 DAYS. s 2. Consideration of program for emergency medical dispatching POSTPONED TO MARCH 10, 1998 P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A.(3) to discuss disposition of the County's interest in publicly held real estate, Arlington Hills #2 well lot, and the Leslie Well Lot; 2.1-344 A (7) to discuss legal matter requiring provision of legal advice, negotiation of an agreement with the Town of Vinton and contract for sale of water and probable litigation, cable television franchise fees. BLJ MOTION TO GO INTO EXECUTIVE SESSION AFTER WORK SESSIONS -URC EXECUTIVE SESSION HELD FROM 5.20 p m TO 6:50p.m. EVENING SESSION - 7:00 P.M. Q. CERTIFICATION OF EXECUTIVE SESSION R-022498-9 BLJ MOTION TO RETURN TO OPEN SESSION AT 7:00 P.M. AND ADOPT RESO URC R. PUBLIC HEARING 1. Public Hearing to elicit citizen comment for items to be included in the budget for the 1998-99 fiscal year. 3 CITIZENS SPOKE 2. Public Hearing on the "effective tax rate increase" as a result of increased assessed value of real estate. 9 1 CITIZEN SPOKE IN OPPOSITION TO HIS INCREASED ASSESSMENT 3. Public Hearing to set the following tax rates: NO CITIZENS SPOKE a. To set a real estate tax rate of not more than $1.13 per $100 assessed valuation. b. To set a personal property tax rate of not more than $3.50 per $100 assessed valuation. c. To set a machinery and tools tax rate of not more than $3.00 per $100 assessed valuation. S. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Second reading of ordinance amending the Roanoke County Code by enacting Section 12-54.1 Regulation of Parking for Persons with Disabilities and amending and reenacting Section 12-51 Penalties for Parking Violations, Section 12-54, Parking Prohibited in Specified Places, and Section 12-59, Presumption in Prosecutions for Parking Violations. (Joseph Obenshain, Sr. Assistant County Attorney) 0-022498-10 JPM MOVED TO AMEND THE ORDINANCE TO ELIMINATE REFERENCES TO VOLUNTEERS AND INSERT TRAINED AUXILIARY POLICE OFFICERS INSTEAD. URC HCN MOTION TO ADOPT ORD AS AMENDED BY JPM URC T. CITIZEN COMMENTS AND COMMUNICATIONS io 1 Three residents of Bent Mountain spoke requesting assistance from the County on cleanup after the ice/snow storm in early February JPM AND ECH advised that staff will continue special brush and bulk collection until all debris is picked up and county is contracting for a chipper to remove more debris Staff will come back to the Board for funding appropriation for the chipper. 2 Seven residents from Bradshaw Road area spoke regarding appointment to the Roanoke Valley Resource Authority. They requested that a resident of their community be appointed to the RVRA and presented a petition with this request. BLJ asked staff to bring back a report and recommendation to the 3110198 meeting. U. ADJOURNMENT BLJ ADJOURNED AT 8:40 P.M. ~i o~ pOANps.~ L ti ~ Z ov .a, 1 38 C~.o~ixx~t~ ~~ ~.~~xx~~~Q ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA FEBRUARY 24, 1998 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: Dr. Michael Nevling Colonial Presbyterian Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation to Wilton B. "Webb" Johnson for his volunteer services to the County of Roanoke upon his retirement from the Electoral Board. i ® Recyded Paper D. BRIEFINGS E. NEW BUSINESS 1. Resolution supporting the inclusion of Franklin County to the Fifth Planning District Regional Alliance. (Elmer Hodge, County Administrator) 2. Request for approval to order police vehicles under the current state contract for delivery after July 1, 1998. (Ray Lavinder, Police Chief) 3. Initiation of a Spot Blight Abatement Program in Roanoke County. (Terry Harrington, Planning and Zoning Director) F. FIRST READING OF ORDINANCES 1. First reading of ordinance approving three residential lease contracts on property located at Glenn-Mary and owned by the Board of Supervisors. (Melinda Cox, Economic Development Specialist) 2. First reading of ordinance approving one farm lease contract at the Glenn-Mary site and owned by the Board of Supervisors. (Melinda Cox, Economic Development Specialist) 3. First reading of ordinance amending Section 16-15, When Sale Authorized of Article V. Unclaimed Personal Property of Chapter 16. Police of the Roanoke County Code to provide for the donation of bicycles to charitable organizations. (Ray Lavinder, Police Chief) G. SECOND READING OF ORDINANCES 1. Second reading of ordinance rescinding Ordinance 011398-9 authorizing acquisition of certain real estate located on State Route 779 (Catawba) from the Commonwealth of Virginia. (Elmer C. Hodge, County Administrator) 2 2. Second reading of ordinance amending Ordinance 121697-8 providing for the construction of and financing for a local public works improvement project -Richland Hills Drive Water Project. (Gary Robertson, Utility Director) 3. Second reading of ordinance accepting the donation of approximately three acres of real estate from the Commonwealth of Virginia, by its Department of Mental Health and Mental Retardation to Roanoke County, located north and west of the Catawba Fire Station off Virginia Secondary Route 698. (Paul Mahoney, County Attorney) H. APPOINTMENTS 1. Library Board 2. Grievance Panel 3. League of Older Americans -Advisory Council 4. Social Services Advisory Board I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Acceptance of water and sanitary sewer facilities serving Cedar Hill Subdivision. 2. Acceptance of the Local Government Challenge Grant from the Virginia Commission for the Arts. 3. Acceptance of increased funding for the Victim-Witness 3 Program grant from the Virginia Department of Criminal Justice Services. J. REQUESTS FOR WORK SESSIONS 1. Request for Work Session on March 10, 1998 on SSER Program. (Gary Robertson, Utility Director) 2. Request to schedule budget work sessions. (Brent Robertson, Budget Manager) K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS AND INQUIRIES OF BOARD MEMBERS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Accounts Paid -January 1998 5. Statement of Revenues and Expenditures as of January 31, 1998 6. Additions and abandonments of the Virginia Department of Transportation Secondary System as of January 31, 1998. O. WORK SESSION 1. Courthouse Space Needs 2. Consideration of program for emergency medical 4 dispatching P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A. EVENING SESSION - 7:00 P.M. Q. CERTIFICATION OF EXECUTIVE SESSION R. PUBLIC HEARING 1. Public Hearing to elicit citizen comment for items to be included in the budget for the 1998-99 fiscal year. 2. Public Hearing on the "effective tax rate increase" as a result of increased assessed value of real estate. 3. Public Hearing to set the following tax rates: a. To set a real estate tax rate of not more than $1.13 per $100 assessed valuation. b. To set a personal property tax rate of not more than $3.50 per $100 assessed valuation. c. To set a machinery and tools tax rate of not more than $3.00 per $100 assessed valuation. S. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Second reading of ordinance amending the Roanoke County Code by enacting Section 12-54.1 Regulation of Parking for Persons with Disabilities and amending and reenacting Section 12-51 Penalties for Parking Violations, Section 12-54, Parking Prohibited in Specified Places, and Section 12-59, Presumption in Prosecutions for Parking Violations. (Joseph Obenshain, Sr. Assistant County Attorney) T. ADJOURNMENT s t -. {~ --- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 24, 1998 RESOLUTION 022498-1 OF APPRECIATION TO WILTON B. WEBB" JOHNSON FOR HIS SERVICE TO ROANOKE COUNTY AS A MEMBER OF THE ELECTORAL BOARD AND OTHER ROANOKE COUNTY COMMITTEES WHEREAS, in November 1989, Wilton B. "Webb" Johnson was appointed to the Roanoke County Electoral Board by the judges of the 23rd Judicial Circuit, and elected as vice chairman of the Board; and WHEREAS, Mr. Johnson was appointed to fulfill the unexpired term of his wife, May Winn Johnson who had passed away; and WHEREAS, during Mr. Johnson's tenure on the Electoral Board, the number of registered voters in Roanoke County increased by 8,000; the Central Absentee Precinct was established; and the "Motor Voter" law was implemented by the Commonwealth of Virginia; and WHEREAS, in addition to his service on the Electoral Board, Mr. Johnson also served on the League of Older Americans Advisory Council, being first appointed in 1986; and WHEREAS, Mr. Johnson continues to serve the citizens of Roanoke County through his appointment on January 27, 1998, to the Roanoke County Commission for Senior and Challenged Citizens; and WHEREAS, through his leadership and involvement in volunteer activities in Roanoke County, Mr. Johnson has enhanced the quality of life for it's citizens. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke 1 ~~ r County, Virginia, on its own behalf and on behalf of all of the citizens of Roanoke County, does hereby extend sincere appreciation to WILTON B. °WEBB" JOHNSON, for his service to Roanoke County as a member of the Electoral Board until February 28, 1998, and for his active participation on other committees, commissions and boards; and FURTHER, the Board wishes Mr. Johnson an active, productive future, and expresses its pleasure that he will continue his outstanding volunteer contributions to the citizens of the County through his recent appointment to the Commission for Senior and Challenged Citizens. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: rn~~ ~ ~ ~~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Resolutions of Appreciation File 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 24, 1998 RESOLUTION OF APPRECIATION TO WILTON B. "WEBS" JOHNSON FOR HIS SERVICE TO ROANOKE COUNTY AS A MEMBER OF THE ELECTORAL BOARD AND OTHER ROANOKE COUNTY COMMITTEES WHEREAS, in November 1989, Wilton B. "Webb" Johnson was appointed to the Roanoke County Electoral Board by the judges of the 23rd Judicial Circuit, and elected as vice chairman of the Board; and WHEREAS, Mr. Johnson was appointed to fulfill the unexpired term of his wife, May Winn Johnson who had passed away; and WHEREAS, during Mr. Johnson's tenure on the Electoral Board, the number of registered voters in Roanoke County increased by 8,000; the Central Absentee Precinct was established; and the "Motor Voter" law was implemented by the Commonwealth of Virginia; and WHEREAS, in addition to his service on the Electoral Board, Mr. Johnson also served on the League of Older Americans Advisory Council, being first appointed in 1986; and WHEREAS, Mr. Johnson continues to serve the citizens of Roanoke County through his appointment on January 27, 1998, to the Roanoke County Commission for Senior and Challenged Citizens; and WHEREAS, through his leadership and involvement in volunteer activities in Roanoke County, Mr. Johnson has enhanced the quality of life for it's citizens. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke ~ .• C-1 County, Virginia, on its own behalf and on behalf of all of the citizens of Roanoke County, does hereby extend sincere appreciation to WILTON B. "WEBB" JOHNSON, for his service to Roanoke County as a member of the Electoral Board until February 28, 1998, and for his active participation on other committees, commissions and boards; and FURTHER, the Board wishes Mr. Johnson an active, productive future, and expresses its pleasure that he will continue his outstanding volunteer contributions to the citizens of the County through his recent appointment to the Commission for Senior and Challenged Citizens. 2 w ~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 24, 1998 RESOLUTION 022498_2 SUPPORTING THE INCLUSION OF FRANKLIN COUNTY IN THE FIFTH PLANNING DISTRICT REGIONAL ALLIANCE UNDER THE 1996 VIRGINIA REGIONAL COMPETITIVENESS ACT WHEREAS, Section 15.1-1227.1 through Section 15.1-1227.5, Code of Virginia, as amended, permits counties, cities and towns within a planning district to establish a regional partnership for the purpose of encouraging local governments to exercise the options provided by law to work together for their mutual benefit and the benefit of the Commonwealth (known as the Regional Competitiveness Act); and WHEREAS, in 1997, the participating localities of the Fifth Planning District Commission established an alliance under the Regional Competitiveness Act, known as the Fifth Planning District Regional Alliance; and WHEREAS, the Fifth Planning District Commission has agreed to provide administrative staff and research support to the Alliance; and WHEREAS, the guidelines for Virginia's Regional Competitiveness program require that participating local governments within the region adopt a resolution of participation; and all participating localities must agree to having another locality join the Regional Alliance; and WHEREAS, on June 17, 1997, the Franklin County Board of Supervisors adopted a resolution to participate in both the West Piedmont Partnership and the Fifth Planning District Regional Alliance with any incentive funds received divided equally between the two alliances. ~M NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia supports the participation of Franklin County, Virginia in the Fifth Planning District Regional Alliance provided that the funding base for Franklin County's population would be equally divided between the Fifth Planning District Regional Alliance and the West Piedmont Partnership; and FURTHER BE IT RESOLVED that copies of this resolution be forwarded to the Fifth Planning District Commission, the localities participating in the Fifth Planning District Regional Alliance, the Franklin County Board of Supervisors and the Virginia Department of Housing and Community Development. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~- Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Wayne Strickland, Executive Director, Fifth Planning District Commission J. Lee Osborne, Chairman, Fifth PDC Regional Alliance Virginia Department of Housing and Community Development Macon Sammons, Jr., Franklin County Administrator Participating Localities: Alleghany County Administrator Botetourt County Administrator Craig County Administrator Clifton Forge City Manager Salem City Manager Roanoke City Manager Vinton Town Manager 2 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 1998 AGENDA ITEM: Resolution supporting the inclusion of Franklin County in the Fifth Planning District Regional Alliance. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On January 14, 1997, the Board of Supervisors adopted a resolution establishing a Regional Alliance under the Regional Competitiveness Act with the other members of the Fifth Planning District Commission. The Fifth Planning District agreed to provide administrative staff and research to support the Alliance. SUMMARY OF INFORMATION: Franklin County has requested to participate in both the West Piedmont Partnership and the Fifth Planning District Regional Alliance. In order for Franklin County to become a member of the Fifth Planning District Regional Alliance, each participating local government must agree to allow Franklin County to join. Franklin County participates in economic development activities in the Roanoke Valley and has taken a lead role in promoting the development of the proposed Interstate 73 through this region. More than half of Franklin County's workers commute to the Fifth Planning District for employment and their boundary adjoins Roanoke County's boundary. According to the Virginia Department of Housing and Community Development, If the Regional Alliance is funded in July, Franklin County wold receive state funds based on their share of population in the Alliance. A letter from the VDHCD to the Franklin County Administrator is attached. The funding base for Franklin County's population would be equally divided between the Fifth Planning District Regional Alliance and the West Piedmont Partnership. This would increase the funding to our Regional Alliance. ~~1~ All participating localities in the Regional Alliance have been requested to take Franklin County's request to their governing bodies for approval. The Town of Vinton plans to include this request at their March 3 meeting. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors adopt the attached resolution supporting Franklin County's participation in the Fifth Planning District Regional Alliance and that the resolution be forwarded to the members of the Regional Alliance and the Franklin County Board of Supervisors. Respectfully Submitted by: ~ ~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Harrison _ _ Denied () Johnson _ _ _ Received () McNamara- Referred () Minnix _ To () Nickens _ _ cc: File w ii .~ v Ja.'I1cs S. Gi:m~irt, iII ~~ January 21, 1995 CC~MMC~:~TBV~ALTH ~f ~'~R~INIA F3arry E. DuVa1 DEPARTMENT OF s.~ry~ HOUSING ~>ND COMMUNITY DEVELOPMENT a,tt„,~tu,a T~.es Diti~sion of Community Development w.tt~+ c smkn atactar Mr. Macon Sammons, Jr. County Administrator Franklin Couaty 108 East Court Street Rocky Mount, Virginia 24151 Dear Macon: I waned to follow up on our telephone r~versation regardin8 Fracz3din C°unty~s desire to participate in both the West Piedmont Regional E.Ilian.e and the Fifth Plsnnu-g Dlsmct ~~°~ Alliance. The Regional Competitiveness Program Guidelines allow localities to panicipase in a region other than the one formed by the planning district ~tcy era geographically associated with and to participate in two different partnerships provided that t~ece is a clear method of dividing the population of the locality betweea the regional parrttet5llips (pa3e S). Please note that the bttidelincs stipulate that sll participating localities must ogee to hatiing another locality fain fire rogion It is my understanding that the memb~:r localities of the ~ Planning District ~O ce action by those not yet acted upon Franklin County's request to participate in ~ esp°~ to Franklin County's reyiuest to localities has taken place, Please na~~ us and we will formally P participate in the Fi$h Planning District Regional Alliance. If all the localities in that region cone with Franklin County's request, I would anticipate BHCD's approval. Funds to qualified regions will be allocated some ma:or~ Alliance, yoour c~ d P ode us with a ode agair1st participating in the Fifth P1arlrluig Dtstn egt revised resolution regarding fund distribution for West Piedmont Regional Alliance. If Franklin Counts' should choose to change its fund 9 ~ outrun ugh West Piedmont, I would like to receive such a resolution no later than June 15, I hope this helps clarify the situation regarding Frari<•u'-"'n Counry'c ~.~otential participation in both West Piedmont and Fifth Plaruiing District Etegionul Alliance. Please let me know ~ you have any questions. Sincerely, ~' . hea Hollifield pssoeiate Director Bob Dowd Wayne Strickland .Q1 Nottn SB:~=nd Street. Ire J3cks:^ ~~ntar. Ait~~tond. 'v'A 2321 ?•1321 • (BG4i 177 •~o~~ • fAX ;°C41 ~~~ 7093 • TF? i80a) ~7t-7083 "Partners For 3eaer Lom~rtuntt:er " r o°r w•tI Y~ "'"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 24, 1998 RESOLUTION SUPPORTING THE INCLUSION OF FRANKLIN COUNTY IN THE FIFTH PLANNING DISTRICT REGIONAL ALLIANCE UNDER THE 1996 VIRGINIA REGIONAL COMPETITIVENESS ACT WHEREAS, Section 15.1-1227.1 through Section 15.1-1227.5, Code of Virginia, as amended, permits counties, cities and towns within a planning district to establish a regional partnership for the purpose of encouraging local governments to exercise the options provided by law to work together for their mutual benefit and the benefit of the Commonwealth (known as the Regional Competitiveness Act); and WHEREAS, in 1997, the participating localities of the Fifth Planning District Commission established an alliance under the Regional Competitiveness Act, known as the Fifth Planning District Regional Alliance; and WHEREAS, the Fifth Planning District Commission has agreed to provide administrative staff and research support to the Alliance; and WHEREAS, the guidelines for Virginia's Regional Competitiveness program require that participating local governments within the region adopt a resolution of participation; and all participating localities must agree to having another locality join the Regional Alliance; and WHEREAS, on June 17, 1997, the Franklin County Board of Supervisors adopted a resolution to participate in both the West Piedmont Partnership and the Fifth Planning District Regional Alliance with any incentive funds received divided equally between the two alliances. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke C °" / County, Virginia supports the participation of Franklin County, Virginia in the Fifth Planning District Regional Alliance provided that the funding base for Franklin County's population would be equally divided between the Fifth Planning District Regional Alliance and the West Piedmont Partnership; and FURTHER BE IT RESOLVED that copies of this resolution be forwarded to the Fifth Planning District Commission, the localities participating in the Fifth Planning District Regional Alliance, the Franklin County Board of Supervisors and the Virginia Department of Housing and Community Development. ACTION NO. 22498 ITEM NUMBER: ~ ' ip~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIItGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: February 24, 1998 AGENDA ITEM: Request for approval to order police vehicles under the current state contract for delivery after July 1, 1998. COUNTY ADMINISTRATOR' S COMMENTS: ~~ ~~ BACKGROUND: Police vehicles to be purchased under the state contract for the next fiscal year must be ordered prior to adoption of the 1998-99 budget, with delivery after July 1, 1998. Over the past several years, the Police Department has received approval from the Board of Supervisors to order the vehicles to minimize expenditures. SUMMARY OF INFORMATION: The Police Department will replace 10 police vehicles because of high mileage and poor mechanical condition making them no longer suitable for police service. The total cost is $198,480 with a cost per vehicle of $19,848. Although the state contract expires on Apri130, 1998, the vendor for the state contract has indicated orders for police vehicles will not be accepted after March 31, 1998. To avoid an anticipated increase in cost per unit, the order needs to be placed prior to March 31, 1998. Board approval is required to encumber next year's funds during this fiscal year. The requested encumbrance is within the Department's target budget allocation. The vehicle replacement is consistent with the County policy and all vehicles being replaced meet or exceed the guidelines provided in the policy. - .. FISCAL IMPACT: ~" °°' p~ There is no additional fiscal impact since funds for the purchase of these vehicles are included in the Fiscal Year 1998-99 Police Department target budget. STAFF RECOMMENDATION: The staff recommends approval to order the vehicles and the funding commitment to facilitate the purchase of vehicles. SUBMITTED BY: APPRO D: . R. Lavinder Elmer C. Hodge Chief of Police County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by:_Bob L. Johnson to approve Harrison x Denied () ordering vehicles , amended by Harry _ Johnson _ x Received () C. Nickens that lo cal Ford dealerships _ McNamara _ x Referred () have op ortunity to underbid the State _ Minnix _ x To () contract _ Nickens ._ _ x cc: File J. R. Lavinder, Chief of Police Diane D. Hyatt, Director, Finance A-022498-4 ACTION NO. ITEM NO. ~-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 1998 AGENDA ITEM: Initiation of Spot Blight Abatement Program in Roanoke County ~QUNTY ADMINISTRATOR'S COMMENTS: Recommend approval of this process on a case by case basis. In each case we will determine the cost of removal of deteriorated buildings and offer the means of collecting expenses from the property owners. We have at the present time a case where this process needs to be initiated. It is an unsightly and dangerous building on Route 220 near the County line. A number of abandoned and deteriorated buildings exist throughout Roanoke County. Although relatively small in number, and scattered in different locations, these blighted properties can pose a health and safety hazard for the citizens of the county. Many of these properties are unsecured. Property owners near these buildings are not only concerned with the aesthetics of the abandoned properties, but also with the use of these properties by unauthorized persons. When abandoned properties are discovered, County staff have attempted to work with property owners to correct the health and safety violations and improve the aesthetics of the property. Because Roanoke County has not adopted the property maintenance provisions provided for in the building code, our historic success has been largely contingent on the owner of the property being willing to voluntarily remove or secure the deteriorated building and improve the property. In the more difficult cases, property owners can not be found, or the properties are being administered by out-of-state trustees who have little to no incentive to invest in or improve the property. The staff has reviewed the State Code and has found authority for a program to address these abandoned and blighted properties. L.. 2 The Code of Virginia provides a tool for localities to use to improve or remove these blighted properties. Section 36.49.1:1 of the Code outlines a process and legal authority. A three step process is outlined. In summary the process is as follows: 1. The County would make a determination that the property is blighted and notify the property owner by certified mail of the location and condition of the blighted property, giving the property owner 30 days to present an acceptable plan to alleviate the blighted condition. 2. If a plan is not submitted, or is not acceptable to the County, the County Administrator would request that the Planning Commission hold a public hearing to make findings and recommendations on the blighted status of the property. The Commission's recommendations would contain a plan for the repair or disposition of the property. The property owner would be notified of the date and time of the public hearing and of the resultant Commission's recommendation. 3. Upon receipt of the Commission's recommendation, the Board of Supervisors may hold a public hearing to affirm, modify or reject the Commission's recommended action. Again the property owner is notified of all scheduled hearings and actions. If the Board of Supervisors accepts or approves an action to alleviate the blight, the Board may authorize and direct County staff to take whatever corrective action is necessary. State law does not provide for the County to recoup its cost through liens on the blighted property, however clear authority exists for the County to exercise its powers of eminent domain to acquire the property, abate the blight, and dispose of the property, recovering costs associated with the abatement. Each blighted property would have a specific alleviation cost based upon the nature and extent of the blight, and the recommended actions to correct the problem. The staff would estimate the direct cost of implementing each plan, and would include those costs in the Commission recommendation to the Board. The cost of implementing the plan could be a factor in .. ~~~~ 3 deciding to proceed with the abatement. Funds for any specific plan would need to be appropriated at the time of the adoption of the plan and the directive to proceed. Staff recommends as follows: 1. That the Board authorize the staff to use this legislation to correct and remove blighted properties in the County Respectfully Submitted, Approved, ~ ; `'1/; Terrance Ha'r ngton, AICP Elmer C. Hodge Directo of P1 nning and Zoning County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: H. Odell Minnix to a pprove Harrison _ ~c _ Denied ( ) nroaram Johnson _ x Received ( ) McNamara _ x Referred ( ) Minnix _ x _ To ( ) Nickens _ x cc: File Terrance L. Harrington, Director, Finance Paul M. Mahoney, County Attorney Action No. Item No. ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: February 24, 1998 AGENDA ITEM: Ordinance authorizing and approving three (3) residential leases on the Glenn- Mary Farm property owned by the Board of Supervisors of Roanoke County. COUNTY ADMINISTRATOR'S COMMENTS: u~ EXECUTIVE SUMMARY: At the time the property was purchased from Glenn-Mary Associates, all rental properties were occupied. From November 1997 to March 31, 1998, the County elected to continue these verbal rental agreements at the request of the citizens in residence via letters of confirmation Beginning on April 1, 1998, staff recommends that the Board approve rental contracts for an initial period of six (6) months without right of cancellation. Thereafter, the contracts would be renewable for six month periods subject to cancellation at any time by either party upon providing 120 days written notice. The County will enter into written individual contracts with each of the renters if approval is granted by the Board of Supervisors. The contracts will include information on rental fees, payment dates, cancellation clauses, insurance of personal property, repair and maintenance of property, and maintenance of County-owned equipment. On December 2, 1997, the Board of Supervisors approved a request to create a self balancing account entitled Maintenance and Repair under the umbrella of the Glenn Mary Site budget for residential structures and farm fields. This account is being funded by the rental income from the three (3) houses on the site. SUMMARY OF INFORMATION: The subject property contains three (3) residential homes which are used as rental property. The renters and their monthly payment rates are listed below: 1 ,( ~. v Joe and Pam Miller $ 550.00 5365 Glenmary Drive Mrs. Josephine Cox $ 125.00 5393 Glenmary Drive Matthew and Danielle Stanley $ 450.00 4958 Glenvar Heights Boulevard Total Monthly Rental Income $ 1,125.00 FISCAL IMPACT: /=- / The County will receive a total of $1,125.00 in rental income per month to be restricted for property management expenditures incurred during the normal maintenance and repair. ALTERNATIVES: 1. Adopt the first reading of the proposed ordinance approving the three (3) residential rental contracts for property management purposes at the Glenn-Mary Site. 2. Hire an external firm to manage the property on a year-to-year basis. Use the rental income to pay firm's fee in addition to the maintenance and repair costs for the buildings. STAFF RECOMMENDATION: Staff recommends alternative No. 1. Approved: Elmer C. Hodge County Administrator Approved () Motion by: Denied ( ) Received ( ) Referred to ACTION No Yes Abs Johnson McNamara- Harrison _ _ _ Minnix _ _ _ Nickens 2 Economic Development Specialist F, i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 24, 1998 ORDINANCE AUTHORIZING AND APPROVING THREE RESIDENTIAL LEASES ON THE GLENN-MARY FARM PROPERTY OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the acquisition of the Glenn-Mary Farm property, containing 457.60 acres, and being designated on the Roanoke County Land Records as Tax Map No.54.00-1- 2, by the Board of Supervisors of Roanoke County for economic development purposes was finalized on November 10, 1997; and, WHEREAS, the property includes three residential structures which were rented by the previous owner to the current tenants, namely Joe and Pam Miller at 5365 Glenmary Drive, Josephine Cox at 5393 Glenmary Drive, and Matthew and Danielle Stanley at 4958 Glenvar Heights Boulevard, each of whom have continued their tenancy with the County; and, WHEREAS, it would serve the public interest for the County to have the residences occupied and maintained until such time as all or portions of the property may be needed for economic development purposes; and, WHEREAS, on December 2, 1997, the Board authorized creation of a self balancing account entitled Glenn Mary Capital Account for acceptance of rent payments and expenditure of the funds on maintenance of the property; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on February 24, 1998; and the second reading was held on March 10, 1998. I f ~'~ t THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement with Joe and Pam Miller for the residence having the address of 5365 Glenmary Drive, from April 1, 1998, to September 30, 1998, and automatically renewable for six-month periods thereafter, for a monthly rental of $550.00 to be paid into the Glenn Mary Capital Account. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement with Josephine Cox for the residence having the address of 5393 Glenmary Drive, from April 1, 1998, to September 30, 1998, and automatically renewable for six-month periods thereafter, for a monthly rental of $125.00 to be paid into the Glenn Mary Capital Account. 3. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement with Matthew and Danielle Stanley for the residence having the address of 4958 Glenvar Heights Boulevard, from April 1, 1998, to September 30, 1998, and automatically renewable for six-month periods thereafter, for a monthly rental of $450.00 to be paid into the Glenn Mary Capital Account. 4. That, after September 30, 1998, each of said residential leases shall be subject to termination at any time by either the County or the tenant upon providing the other party with 120 days' written notice. 5. That the County Administrator or an Assistant County Administrator is authorized to execute said lease agreements on behalf of the Board of Supervisors of the 2 ~' County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish these transactions, all of which shall be upon form and subject to the conditions approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. 3 Action No. Item No. F -.r~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: February 24, 1998 AGENDA ITEM: Ordinance authorizing and approving one (1) farm lease contract on the Glenn-Mary property owned by the Board of Supervisors for Roanoke County. COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. This allows us to enter the property as needed and get assistance on day- to-day maintenance of the property without using County resources. If approved we will execute a contact upon approval as to form by the County Attorney's Office. EXECUTIVE SUMMARY: The lease will be for a period of one year and renewable on the contract termination date. The lease will contain partial and full termination clauses as needed for the phased development of the new business park. A partial termination will require forty-five (45) days notice and a full termination will require ninety (90) days. The lease is subject to cancellation at any time by either party upon providing the appropriate days written notice. During the past two months, a Request for Proposal (RFP) was issued for a farm lease for approximately 200+ acres of usable land and a lessee was selected. The staff recommends awarding the contract to A.M. Maxey and Keith Roberts. The target date for exercising the lease is March 1, 1998. Keith Roberts is an employee of Roanoke County with the Department of General Services. Mr. Roberts did not participate in any way as such employee in connection with this proposed farm lease and has no employment responsibilities related to the Glenn-Mary farm property in general. SUMMARY OF INFORMATION: 1 ~- As a result of the responses to the County's Request for Proposal, staff recommends leasing to A.M. Maxey and Keith Roberts. The farm lease does not involve monetary consideration. Instead, the consideration is being received through property maintenance and repairs such as fencing, fertilization of fields based on soil testing, assistance in enforcing the posting of the property, maintenance (to include some painting) on the buildings on site, construction of cross fencing during improvement phases, and regular visits to the property (3-5) per week. The leasee will have use of the land for pasturing cattle and/or horses and for harvesting hay. FISCAL IMPACT: The purpose of the farm lease is to negate any expenditures by the County in the process of land management such as mowing, bushhogging, fencing, fertilizing, or maintenance of farm buildings. ALTERNATIVES: Adopt the first reading of the proposed ordinance approving the farm lease contract for farm buildings and land management purposes at the Glenn-Mary Site. 2. Decline to enter into a farm lease and transfer management of the 200+ usable acres to Parks & Recreation. 3. Advertise seasonal bids for mowing hay and discontinue livestock use on site. STAFF RECOMMENDATION: Staff recommends alternative No. 1. sp tfully submitted: / ~~ Melinda . Economic Development Specialist Approved: ~~ Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: No Yes Abs Johnson - _ - McNamara_ - - Harrison Minnix _ -_ _- Nickens 2 ~- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 24, 1998 ORDINANCE AUTHORIZING AND APPROVING A FARM LEASE ON THE GLENN-MARY FARM PROPERTY OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the acquisition of the Glenn-Mary Farm property, containing 457.60 acres, and being designated on the Roanoke County Land Records as Tax Map No.54.00-1- 2, by the Board of Supervisors of Roanoke County for economic development purposes was finalized on November 10, 1997; and, WHEREAS, the property contains approximately 200 acres of land which is usable for hay and pasture, and in response to a Request for Proposal, the County staff has recommended leasing said property to A.M. Maxey and Keith Roberts; and, WHEREAS, it would serve the public interest for the County to have the property occupied and maintained until such time as all or portions thereof may be needed for economic development purposes; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on February 24, 1998; and the second reading was held on March 10, 1998. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement with A.M. Maxey and Keith Roberts for the farm land at the Glenn-Mary Site, from March 1, 1998, to February 28, 1999, and automatically "`~ renewable annually thereafter, for pasturing cattle and/or horses and for harvesting hay, with rental to be the payment of all costs associated with repairs and maintenance of the property including fencing, fertilization of fields based upon soil testing, mowing and bushhogging, upkeep to the farm buildings on site, construction of cross-fencing as needed for phases of development, and regular visits to the property. 2. That said farm lease shall be subject to partial termination at any time by the County upon providing forty-five (45) days' written notice to the lessee, and shall be subject to final termination at any time by either the County or the Lessee upon providing the other party ninety (90) days' written notice, in order to permit the County to proceed with the phased development of the property at such time as is feasible. 3. That the County Administrator or an Assistant County Administrator is authorized to execute said lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish these transactions, all of which shall be upon form and subject to the conditions approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. 2 ACTION NO. ITEM NUMBER: ~ " ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: AGENDA ITEM: Ordinance Amending Section 16-15, "When Sale Authorized" Of Article V. "Unclaimed Personal Property" of Chapter 16. "Police" Of The Roanoke County Code To Provide For The Donation Of Bicycles To Charitable Organizations. COUNTY ADMINISTRATOR' S COMMENTS: Recommend approval. This has worked well for police departments in other areas and also frees up limited storage space. BACKGROUND: The Roanoke County Police Department takes into possession of many recovered bicycles. There is no known owner for most of these bicycles. The passage of the requested ordinance would allow for these recovered bicycles to be donated to a charitable organization that could ensure the distribution of the bicycles to those children who might not otherwise be able to own a bicycle. As the Department has limited storage space for bicycles, this ordinance would help the Department expedite evidence storage. SUMMARY OF INFORMATION: Request the adoption of an ordinance that provides for the donation to any selected charitable organization any bicycle which has been in the possession of the Roanoke County Police Department, unclaimed, for more than thirty days, pursuant to Section 15.2-1720, 1950 Code of Virginia as amended. FISCAL IMPACT: None. F- 3 STAFF RECOMMENDATION: The staff recommends the adoption of an ordinance pursuant to Section 15.2-1720, 1950 Code of Virginia as amended. SUBMITTED BY' avinder C of of Police Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) APPRO D: .a ~ ,r` Elmer C. Hodge County Administrator ACTION Motion by: ---------------------------------- VOTE No Yes Absent Harrison Johnson McNamara Minnix Nickens cc: File ~=3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 24, 1998 ORDINANCE AMENDING SECTION 16-15, ~~WHEN SALE AUTHORIZED" OF ARTICLE V. ~~UNCLAIMED PERSONAL PROPERTY" OF CHAPTER 16. ~~POLICE" OF THE ROANOKE COUNTY CODE TO PROVIDE FOR THE DONATION OF BICYCLES TO CHARITABLE ORGANIZATIONS WHEREAS, Section 15.2-1720 of the 1950 Code of Virginia, as amended, authorizes localities to adopt an ordinance to provide for the public sale or donation to a charitable organization of any bicycle or moped which has been in the possession of a police department, unclaimed, for more than 30 days; and WHEREAS, the first reading of this ordinance was held on February 24, 1998; and the second reading was held on March 10, 1998. WHEREAS, the Board of Supervisors hereby finds that the donation of bicycles and mopeds to charitable organizations serves a valuable public interest. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That Section 16-15 of Article V of Chapter 16 of the Roanoke County Code is hereby amended as follows: Sec. 16-15. When sale t~r$u`~t?on authorized. .....:......................:............. ........................................ (a) Any unclaimed personal property which has been in the possession of the police department and is unclaimed for a period of more than sixty (60) days may be disposed of by the chief of police by public sale, subject to the provisions of this article. (~?:~.; any. b~:cy~~~ o~:;:rnppe~:w~t~ch Vitas b~e~:<:;~n the.:';.~~:~;s~~~::on af' tY~e; p~~;~e::ep:i:~~t ~.n ~s no~az~~d ~oz a pexzs~t~ o;f zn~re.~an ~ha.rty ;34:3;: da~r~, m~3~..:3~~ x~anat~d to a chartab:l~ c~rgan~za~~c~n ~ th~`~Y~::ef a~ polio, 2. That this ordinance shall be effective from and after the date C:\OFFICE\WPWIN\WPDOCS\BICYCLE.ORD 1 ~- tlll jj,~• P of its adoption. C:\OFFICE\W P W IN\W PDOCS\BICYCLE.ORD ACTION NO. ITEM NO. ~~~ "'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 1998 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for March 24, 1998. The titles of these ordinances are as follows: 1) An ordinance to rezone portions of 30.28 acres from I-1 to R-1 for public parks and recreational areas, located in the 6600 block of Merriman Road, Cave Spring Magisterial District, upon the petition of the Roanoke County Board of Supervisors. 2) An ordinance authorizing a Special Use Permit to allow the construction of a new elementary school in the Bonsack Community, located at 5437 Crumpacker Drive, Hollins Magisterial District, upon the petition of the Roanoke County School Board. 3) An ordinance to rezone 9.77 acres from R-1 conditional to R-1 to construct single family residences, located at the south side of Woodhaven Road, approximately 0.5 mile east of its intersection with Green Ridge Road, in the Catawba Magisterial District, upon the petition of Graham-Thomas Corporation. ~~-~~ ,~ 4) An ordinance authorizing a Special Use Permit to construct a 190 ft. self-supporting broadcast tower on a 3.171 acre parcel, located at 5585 Catawba Hospital Drive, Catawba Magisterial District, upon the petition of Ohio State Cellular Phone Co. Inc. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for March 24, 1998. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1 through 4, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Approved Denied Received Referred to Action Motion by Paul M. Mahoney County Attorney No Yes Abs Harrison Johnson McNamara Minnix Nickens Respectfully submitted, COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. ._ P.O. Box 29800 Roanoke, VA 24018 { 540` ~7z-2o68 Fax c54o ~ 772-2~ 08 For staff use only date received:' i received by: r ~ ~ 8 j7~C// application fee: PClBZA date: 3 ~ g~ - placards issued: 805 date: 3 zyf~ Case Number: ~ 1 3 ~ g Check type of application filed {check all that apply): C~ REZONING ^ SPECIAL USE ^VARIANCE Q. Applicant's name: Roanoke County Board of Supervisors Address: p,0. Box 29800, Roanoke, VA 24018 Phone:772-2005 Zip Code: Owner's name: Charles R. & Curti s L. Lemon Roanoke Co School Board Address: 1423 West Dr 5937 Cove Rd Roanoke, VA 24015 Roanoke VA 24019 Phone: Zip Code: Location of property: Tax Map Number:97 , O1-2-10,11,12, 97.05-1-1 6600 Block Merriman Road Magisterial District: Cdve Sprin Community Planning Area: Cave Spring Size of parcel {s): 16.957 acres sq.ft. Existing Zoning: I-1, C2C, C2 Existing Land Use:VdCant, Single Family Residence Proposed Zoning: R-1, Residential Proposed Land Use: Publ iC Parks and Recreational Areas ............................. ForStatfUse o~lY Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO 1F N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES NO IF NO, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO Variance of Sections} of the Roanoke County Zoning Ordinance in ordar to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF RNY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v Ctrs v ws v Consultation 8 1 /2" x 1 1 " concept plan Application fee Application `''~~ Metes and bounds description --<>-< Proffers, if applicable Justification Water and sewer a lication Ad'oinin pp ~ g property owners /hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the know/edge and consent of the owner. Owner's Signature: L969-19Z (6081 8ZZEZ "tlA '4NOWH~RI '9f1N3Atl 341SH.LNON IIIC VINI`J21A •1~1N(lOJ 3)IONWON "~NI S213NNt/ld 3~21(1OS321 ~INt/d l~1i1510 1S3MH1(lOS N71S3(1 NOIlY3NJiN 3Nf11J311HJ8~ _ 8 3W3HJ5 JNIN37NI~N3 3Nf11~311HJNV 3AV~SQNV7 ~ ^ 3 Ntlld 8315tlW r ~ i m ~ A ` o ~ c ~~~ . a~ ~ w N Y = N o `~ } ~ ~ 2 V z u z Q V °. ~ d a ~ ~ C7 rr~l L a z W ~. Z V u. ~ ~ z x a ~ 5 d z a ~' gy¢~¢y118~~~ ~~Z~i1 Oq~~gNW Z~j;a3m oc~J ~~ ~g~~g~~~~ ~~;~$w~~~~~ ~~ ~ ,~i, `v! ~~ i I'II III ~ ~ ~ O ~x„ o O W 0 0 ~ V K w 2 ~ ~~ U w 0 ~- ~a,_ V O N ~ L. ~l i V ~ .b,- w ~~FF ~,~`~ 1 1 f ~..t~la~ra~~~-~~ ~~~ -- ~ ., , 5 ~ ~ ~ _ "~ /~/ i 't" \ -. } ~ ~. J r ,~ p Q w Q i i ,~ y~• i~ o i ~ + ~ u w z l :: / f!: f ~ m V•/ 1 `~ F~ t` w Y V K 1/ ~ ~^ I r ~~ ~ w -- ~ ~ ,. / / ~_ __ ,, ~, M _ -_ __ . __, ~ _ ~ O S ~ ZO W 4 ®`~~ `. '~ ~j ~ W w '~ , ~ ' 7 ; ~ ~ ~, a n l !'t. t a f ~ Q w ~ d w 3 ~ o O ~ Y ~ ~ '' ~ U Q ~~I V ~ x `° ~ ,, 4 V i/ ~ ~ 1 ~ ~ ~ V ~ ~~ 0 -t / ~ ~~ ~ ~~ VOLLEYBALL/HORSESHOES/~~., 6ACK WAY f ~ FAMILY GAMES ~, ., ~ ~~, ~~ PICNIC AREAS r t ~ P LA Y G R O U N Dom,' ~``. `~ `+ ' ~ ' _ _ _----~~ I / 1 ` / , SPECIAL EVENTS `~ ~ '~, `t i ~ ( / ~ ~ ,~ ~ ~ ~ AREA `~, ~~;_ _~_ / - - `~ ' ~ ,x 1` ` `` , \\\\\ l ~ J ~` \\ ~C< 1 / ~'i: ' )fit ~1FM1 ~ `'~ '"~_ ~ \~ ~ ~ \\;~ f ~,'A; ~. ,' ~ ~~~ ~1 ROAD -~ ~.' \~---~ .. ~, ! ~,, . i STREAM CROSSING A;v1PHiTHEATER TRAIL ~.,~~ ,c 7e~ - ~ Cip~rf"O'RES7 tt~ ~E- R ' Of°'' "~~ ?`'+~6 ca C ~ 0p `~ E!c ~ Si~4RXEY p ~ ~°II ,.+_.PEN~Fd ~.. opt JRES7'•, .. V ? ~ Qa ~~ ~~~ x13+OQ ~ ~s~~r ~' S T .~N~MI~S/ON ~~~, 3LU _ ~~' `. y : V ...... ICINITY MAP ;,L ............~ ..................; F ya... 4 NORTH _ ~~ DEPARTMENT OF PLANNII~'G a• :. AND ZONING I-1 TO R-1 •. ,,,, P/0 97.01-2-10, 11, 12 For staff use only . . COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. .. P.O. Box 29800 Roanoke, VA 24018 ( 540' 772-2068 FAX t54o } j~2-21 08 dat r received b ~- application fee: PC/eZ e placards issued: BOS d Ce•. ~- Case Number: 7' Proposed Zoning: R-3 Special Use Permit For Slap` Use only Proposed Land Use: use Type: Educational Facility • Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES NO IF N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES NO IF NO, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v Rrs v ws v Consultation 8 1 /2" x 1 1 " concept plan Application fee Application '"~ Metes and bounds description ?<:<.: Proffers, if applicable Justification ~t Water and sewer application Adjoining property owners l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. Owner's Signature: 1~~ __ RaaRok opt co I ~ 1 I I ~ ~ ~ ~ Y` \ 7 1' \ \ ~ ' 1 _~\ \~ /~ I I T\ \ _~ / _--r-T-_ i ~.., ,.~. ` _ J ~ °. / a //// ~~ ` ....awe .y~ \~ /// 4 \\\\ -ll V iv .~. ~s .. ` ii ,. ~. \ A ~ `~ ..~ .... ~^'eti't .. \ is .' J ~ > 4n t~ ' ~~ i / ~ / .~ . . " ~o . ~~ / ~'~ /~ i C . 20!' / / / / a~ ~ ~~ / ~ lLo...~~_. r \ ~ \ ~ r_wr \ ya w.m-~- f ~ WO' ~1 i r ~~ ii io i , • ' ~ '' l7 ~ • ~ ~ ' O.cY.N P.rY Y . I ~9~ .. ' i N , , ' ".'`... : ~° " '~ iY i e t b i ~ i 'o 11 o , a . 4.1 \ 19.63 Ac \ \ Faonak,r Gavr>ly ~ Schoa/ Board \\\ i ~ ~. \ yr3y y1f0 / \~+~. See Mop 40.09 / i'~100' - O See Map 4Q09 i'^ 100r 1 \ 4 103.82 Ad 90.48 AC s« Mop 4aro 1., ~, *~ TOTAL PAGE.02 ** ~1 w y ^q ~~^ ~ ~. " is t ' ~• r- is / j% / q.01-1-( n~ po •a.al-r. t' xor 1' xav ~/~'~ r- , / / ~r \ ---~~ ~ / / ~ /a - i / / / S, ~' dA ter. ~ ~ ~ / / /~ gfCC.Id PvY -!.. l 4 r.... ~•~ M i V :, is 1 . '.._ .' : .. i,, ~.,. _, i '.r"~:' \4~''•,. 6 n.. m ~ i~ ie ~ .. _. o..e.." / / low ,. i r 8 ! t / / I4rr 11 L 10 ~ ~ , / /l...wl 4 ~~ ~r / /l.t.lw{ C.ugl~ ' r /// // /// e.a ~y G d, • / ///// / - / d' / ~~/ 1 ~ J / I ` ~ ~~ ,~ ~,. ,.. ,. ,/ ~\ '° i IPaonoMrCaun ~ ~ /~ScAno/ Board ~~ / ~,/ r/o •aa•-1-t ~ I' . 1JC ~ \ / ~~10 ~/ SN Map 40.09 I' ~ 100' 0 SN I~Map~4Q09 4 107.82 so.ael _ ""* DEPARTMENT OF PLArtNII~'G SPECIUAL USOENPERMIT001' BOARD r. Arm ZONING TAX MAP #40.01-1-4,1 +_ . ~ .:. 1,1. ~• COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr.. P.O. Box 29800 Roanoke, 1/A 24018 ( 540' 772-2068 FAX (540) 772-21 08 For staff use only dat~~3~~eIId:' receivetlfl. application fee: PC/BZA date: placards issued: BOS date: Case Number: 4-398 Check type of application filed (check all that apply): ~ ~~ [~ REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: Graham -Thomas Corporation Phone: 389_g193 Address: 494 G1 enmore Dr Salem, VA 24153 Zip Code: Owner's name: SAME Phone: Address: Zip Code: Location of property: South side of Tax Map Number: 37.05-1-1 37.05-1-2 Woodhaven Road approx. 1/2 mile east Magisterial District: Catawba of Greenridge Road Community Planning Area: Peters Creek Size of parcel (s): Existing Zoning: R-1 Conditional q _ 77 acres Existing Land Use: VdCdnt sq.ft. Proposed ZOning: R- 1 For Staff Use Only Proposed Land Use: Single -Family Subdivision Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES XX NO IF N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES yam- NO IF N0, A VARIANCE IS REQUIRED F1RST. if rezoning request, are conditions being proffered with this request? YES NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: _ Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. rvs v ws v ws v X Consultation x 8 1 /2" x 1 1" concept plan x Application fee Application ~`~°u Metes and bounds description « Proffers, if applicable Justification x << f Water and sewer application Adjoining property owners /hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the kno ledge and consent of the ow Owner's Signature: r~ _ ~ - . _ ____ _~ ~_ ~~ ~ ~', j" c.r: ~ ~ m i,~ ~ ,,., ~ ,~ /, o ~~,/ .a /~ ~ - ~ W J ~ ~- f~f /j'/ i ./ / /' // +~~ 1 /' i ~/ f~' /' I n ~ w / _ ~ ~% ~ _ ~ ~ ~ ~~ Te ~ .~' ~~ i / , / , /~ ~ _ ~ M ~ ,i ~ ~ ._ . i' ~/ ,Y ~ /~ auj !~ i i ~ r '~f~'' -r----~ - ,, , ~ ,> .. ~ _, ~.~ ~~. , a l ~ /, ~N ~t `. - ~ ,,: >, :> ,. l,,,: ~- ~.~ __ as -. ti. ~ y Z f _ r ..., _ ..,~ -~ _ ~ ~~ f• ~~ ~i v i ~ ~ ~ ~ I f ` .~~ ~ ~ ~ - ~. ~ ~ 4 4 i ~~ ,, ~ s/,/-~ ' ~ M r' ' ~/ ,..:,,, ,' ~ ~ - - Q /... j l \ ,~_ rim,,.. _. r, ,,. `~ ;t .'~-._ -- ~.. ,„.~ t ~ I.J .. ~ ~~ d ~ a' ~.~'` n .', ,- _._ ~; _ i - ~~ i ,~ =. _ ;. _~- -' ~ ~ ~. .. ~ _ ._ f __. ,--- _ ~ / r , :. ~C ;, .. , ,/ r~f _ , Q ~ __ / . - --- - ~_ - ----- -0._- ~ ~ _ ~ ~~~~. ( ~ .o' „~~ I ,,~ s,' K ~ ~,, _~ ~ , _ ~~ ~~ ~ o ~ ~ ~~ ~ 1 1•--~ ''-^ ~ ~ r , R n4 ~~~- S ~n u ~ ~ ej \ ` «M 1 /. i /, / I °r aJs U3 P~ ~3~ bH'~~ ~-°poM bI ~S L V LC 2 W, j ` S4 6 a~ w9e 1 ~ E • N m a' 1 Z ~ W Q C E° ~~ J ~ + ~ O '^ J ^ y ~J ~ L W l„! u ~ Z C d Q ~~ V ~ H 3~ ~ , w - w - ' s ~ ~ O ~ i ~~ ey &~ ~~ .M ~1 ROANOKE COUNTY Ernest Clark, ~r DEPARTMENT OF DEVELOPMENT Rl Conditional to R-1 ,„ 1 _. 11 V 11 1 11 ^ ^v^^^^ ^ ^ 1^^(7^ COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. .. P.O. Box 29800 Roanoke, VA 24018 ( 540 772-2os8 Fax c54o 1 772-2108 For staff use only date received:" received by: app ication fee: PC/BZA date: a placards issued: 805 date: . ~~ ~ Case Number. ~~,~ Check type of applicatio filed (check all that apply): ~ ~,./ ^ REZONING SPECIAL USE ^ VARIANCE ~ / Applicant's name: ~ ~,~„~~~„~ ~,,,..;~,-1 C~^~. Phone: ;tom' ~~y-a~' Address: ~'`!~~ `~rT !_~r~-., ~d~Q, .f=~,~~r~. ~t~c Zip Code: ~v~;~ j ru+c.~ •~ ,o r~o .~~, -~/ ~o'~ "'a ice- C.s . ~ ~~ • Phone : 77.Z. - 2 0 ~ Owner's name: I~ ~ °' °"'` `' ,r Address: !~ ~' °3 `'r ~" ~~ ` Zip Code: 2 y~r ~ r ~ ~,~ - ~~. ova, ~ property: Location of Tax Map Number: '`7, per.- rF r~ ~~ Y1' J ~~ ~~a.v fir /~/~~d;A., 7~J iL y~ , Magisterial District: ~~,,ab.,,.L,,a Community Planning Area: ~'~7,,c,,~,,~. Size of parcel (s): Existing Zoning: ,Q~ /~,~,_~ / acres Existing Land Use: ~ ~~, ^7 ~ K-„L,~ ~,n~,~.t sq.ft. PropOSed Zoning: For Staff Use Only Proposed Land Use: /'"~„y~,~iz ~ 'T: , Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES ~_ NO IF N0, A VARIANCE IS REQUIRED FIRST. Does the parce( meet the minimum criteria for the requested Use Type? YES ~ NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: ~ -. Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R!S V R/S V R/5 V Consultation 8 1 /2" x 1 1 " concept plan Application fee 4:J.$$ .. Application <.::~ Metes and bounds description X ~«< Proffers, if applicable ,,;,,< Justification `>~:t Water and sewer application Adjoining property owners !hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent the owner. ~~t~ Owner's Signature: - 1 ~- (~' 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 24, 1998 ORDINANCE 022498-5 RESCINDING ORDINANCE 011398-9 AUTHORIZING ACQUISITION OF CERTAIN REAL ESTATE LOCATED ON STATE ROUTE 779 (CATAWBA) FROM THE COMMONWEALTH OF VIRGINIA WHEREAS, Ordinance 011398-9 authorized the acquisition of certain real estate located on State Route 779 (Catawba) from the Commonwealth of Virginia for the purpose of promoting economic development and protecting valuable environmental resources; and NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that Ordinance 011398-9 be, and hereby is rescinded, and that the $110,000 appropriated therein be, and hereby is, reappropriated to the Unappropriated General Fund. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~c/ C~/ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Melinda J. Cox, Economic Development Specialist Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance John W. Birckhead, Director, Real Estate Assessment r ~, ~ ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 1998 AGENDA ITEM: Second reading of ordinance rescinding Ordinance 011398-9 authorizing acquisition of certain real estate located on State Route 779 (Catawba) from the Commonwealth of Virginia. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On January 13, 1998, Ordinance 011398-9 was adopted authorizing the County to purchase property known as the Catawba Farm from Virginia Polytechnic Institute and State University. The County `s goal in purchasing the property was to protect the natural beauty of the farm for future generations, to preserve its agricultural use and promote economic development. The proceeds from the sale were to go to Virginia Tech. Roanoke County essentially served as the "pass through" agent to ensure that the property maintained its agricultural use. The ordinance authorized appropriation of $110,000 to cover the first year's payment and necessary expenses such as the appraisal, environment assessment, survey, and closing costs. SUMMARY OF INFORMATION: At the time the ordinance was adopted, there were several issues to be resolved including whether Virginia Tech or the Commonwealth of Virginia would receive the proceeds of the sale. The County and Virginia Tech were successful in getting legislative changes to permit Tech to receive the proceeds. Subsequent to the adoption of the ordinance, Virginia Tech found a company interested in purchasing the Catawba Farm for agricultural purposes. As a result, Roanoke County does not have to be involved in this project since our primary goal was to ensure its continued agricultural use. Therefore, Ordinance 011398-9 should be rescinded and the $110,000 previously appropriated should be reappropriated to the General Fund. .- ~? - ~ Staff would like to express gratitude to Virginia Tech for working with us for the past several months in our efforts to protect and preserve the Catawba Farm. First reading of the attached ordinance was held February 10, 1998. STAFF RECOMMENDATION: Staff recommends adoption of the attached ordinance rescinding authorization to acquire Catawba Farm and reappropriating the funds back the General Fund. Respectfully Submitted by: `f '~"`''J Elmer C. Ho ge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Harrison _ Denied () Johnson _ _ _ Received () McNamara- Referred () Minnix _ _ To () Nickens cc: File i ~~ ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 24, 1998 ORDINANCE RESCINDING ORDINANCE 011398-9 AUTHORIZING ACQUISITION OF CERTAIN REAL ESTATE LOCATED ON STATE ROUTE 779 (CATAWBA) FROM THE COMMONWEALTH OF VIRGINIA WHEREAS, Ordinance 011398-9 authorized the acquisition of certain real estate located on State Route 779 (Catawba) from the Commonwealth of Virginia for the purpose of promoting economic development and protecting valuable environmental resources; and NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that Ordinance 011398-9 be, and hereby is rescinded, and that the $110,000 appropriated therein be, and hereby is, reappropriated to the Unappropriated General Fund. C:\OFFICE\WPWIN\WPDOCS\AGENDA\REALEST\CATAWBA.ORD V`~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 24, 1998 ORDINANCE 022498-6 AMENDING ORDINANCE 121697-8 AUTHORIZING THE CREATION OF, CONSTRUCTION OF, AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, RICHLAND HILLS DRIVE WATER PROJECT WHEREAS, Ordinance 121697-8 authorized the creation of, construction of, and financing for a local public works improvement project, Richland Hills Drive Water Project; and WHEREAS, this ordinance authorized and approved the payment, upon certain terms and conditions, by the property owners in the Project Service Area who elect to participate on or before March 16, 1998; and WHEREAS, one of these terms and conditions requires "a minimum down payment of $1,500'; and WHEREAS, several of the property owners who have elected to participate have requested that this minimum down payment be waived and that they be allowed to finance the entire amount ($4,500) for a maximum of 10 years at an interest rate of 8% per annum. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Ordinance 121697-8 authorizing the creation of, construction of, and financing for a local public works improvement project, Richland Hills Drive Water Project, be, and hereby is amended to provide that the property owners in the Project Service Area who elect to participate on or before March 16, 1998, may do so under the terms and 1 r conditions set out in Ordinance 121697-8 except for the condition requiring a minimum down payment of $1,500, all other terms and conditions as set out in Ordinance 121697-8 to remain in full force and effect. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: .~~• ~ i~~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance 2 ~. ACTION # ITEM NUMBER "~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 1998 AGENDA ITEM: Second Reading of Ordinance Amending Ordinance 121697-8 Providing for the Construction of and Financing for a Local Public Works Improvement Project -Richland Hills Drive Water Project COUNTY ADMINISTRATOR'S COMMENTS: ~,J'~ BACKGROUND: Several years ago, the County entered into an agreement with Roanoke College to extend water service to the Roanoke College Investment Corporation property along Wildwood Road so that the property could be developed. Since that time, residents in the Richland Hills Drive subdivision have also petitioned the County for water service. The residents have experienced poor water quality as well as a shortage of water. Extension of the water service would therefore benefit both Roanoke College and the residents. The Richland Hills Drive Water Project was approved by the Board of Supervisors at the December 16, 1997 meeting. The existing ordinance approved at that time established a special service area and connection fee for this project. The cost per participant was established at $4,500 if they agree to participate by March 16, 1998. The existing ordinance also established that each property owner make a minimum down payment of $1,500 with the County offering to finance the remainder over a period of up to ten years. The first reading was held on February 10, 1998. SUMMARY OF INFORMATION: Subsequent to adoption of the ordinance in December, three property owners who had expressed a desire to participate in the project have encountered financial difficulty and are unable to make a $1,500 down payment. They are requesting that the County agree to finance the entire $4,500 over ten years with 8 % interest. y- FISCAL IMPACT: The project has already been funded. Assisting these property owners to participate will benefit them, the County and Roanoke College. Completion. of the project will generate additional revenue for the County, allow Roanoke College to develop their property, and provide the Richland Hills subdivision residents high quality water. STAFF RECOMMENDATION: Staff recommends adoption of the attached ordinance following second reading and that the County finance the full $4,500 at 8% for the property owners who agree to participate by March 16, 1998. SUBMITTED BY: Gary Robe son, P.E. Utility Director APPROVED: Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Harrison _ _ _ Received () Johnson Referred McNamara _ _ _ to Minnix _ _ _ Nickens ~,jv--~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 24, 1998 ORDINANCE AMENDING ORDINANCE 121697-8 AUTHORIZING THE CREATION OF, CONSTRUCTION OF, AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, RICHLAND HILLS DRIVE WATER PROJECT WHEREAS, Ordinance 121697-8 authorized the creation of, construction of, and financing for a local public works improvement project, Richland Hills Drive Water Project; and WHEREAS, this ordinance authorized and approved the payment, upon certain terms and conditions, by the property owners in the Project Service Area who elect to participate on or before March 16, 1998; and WHEREAS, one of these terms and conditions requires "a minimum down payment of $1,500"; and WHEREAS, several of the property owners who have elected to participate have requested that this minimum down payment be waived and that they be allowed to finance the entire amount ($4,500) for a maximum of 10 years at an interest rate of 8% per annum. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Ordinance 121697-8 authorizing the creation of, construction of, and financing for a local public works improvement project, Richland Hills Drive Water Project, be, and hereby is amended to provide that the property owners in the Project Service Area who elect to participate on or before March 16, 1998, may do so under the terms and conditions set out in Ordinance 121697-8 except for the condition C:\OFFICE\WPWIN\WPDOCS\AGENDA\UTILITY\RICHLAND.AMD 1 ~~ requiring a minimum down payment of $1,500, all other terms and conditions as set out in Ordinance 121697-8 to remain in full force and effect. C:\OFFICE\WPWIN\WPDOCS\AGENDA\UTILITY\RICHLAND.AMD 2 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 24, 1998 ORDINANCE 022498.7 ACCEPTING THE DONATION OF APPROXIMATELY THREE (3) ACRES OF REAL ESTATE FROM THE COMMONWEALTH OF VIRGINIA, BY ITS DEPARTMENT OF MENTAL HEALTH AND MENTAL RETARDATION, TO ROANOKE COUNTY, SAID REAL ESTATE LOCATED NORTH AND WEST OF THE CATAWBA FIRE STATION (.894 ACRE PARCEL, TAX MAP NO.7.00-1-29) OFF VIRGINIA SECONDARY ROUTE N0.698 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on this ordinance was held on February 10, 1998; and a second reading was held on February 24, 1998. 2. That the conveyance of this real estate by donation from the Commonwealth of Virginia, by its Department of Mental Health and Mental Retardation to Roanoke County for expansion of the site of the Catawba Fire Station located off Virginia Secondary Route No. 698 is hereby accepted. Said real estate is more particularly described as a 3.171- acre parcel of real estate as generally shown on a "Plat of Survey showing 3.171 acres for Roanoke County Board of Supervisors located in Catawba Magisterial District, Roanoke County, Virginia" surveyed 12/10/97, revised 1/22/98, prepared by LMW, P.C., Engineer- ing, Architecture, Surveying, and attached to this ordinance. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~~- Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney John W. Birckhead, Director, Real Estate Assessment Terry Harrington, Director, Planning 8~ Zoning Arnold Covey, Director, Engineering & Inspections Chief Rick Burch, Fire & Rescue 2 ACTION NO. ITEM NO. G-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 1998 AGENDA ITEM: ORDINANCE ACCEPTING THE DONATION OF APPROXIMATELY THREE (3) ACRES OF REAL ESTATE FROM THE COMMONWEALTH OF VIRGINIA, BY ITS DEPARTMENT OF MENTAL HEALTH AND MENTAL RETARDATION, TO ROANOKE COUNTY, SAID REAL ESTATE LOCATED NORTH AND WEST OF THE CATAWBA FIRE STATION (.894 ACRE PARCEL, TAX MAP N0. 7.00- 1-29) OFF VIRGINIA SECONDARY ROUTE N0. 698 COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval with gratitude to the State and staff. EXECUTIVE SUMMARY: This ordinance authorizes the acceptance of a donation of approximately 3 acres of real estate from the Commonwealth of Virginia (Department of Mental Health and Mental Retardation), to be added to the Catawba Fire Station property near Virginia State Secondary Route 698 (Tax Map No. 7.00-1-29). This real estate will provide for future expansion of this fire station, as well as provide a lease site for a proposed cellular communications tower. BACKGROUND: This matter was removed from the December 16, 1997, agenda because certain state officials claimed that the County would have to pay fair market value consideration to acquire this property. County staff has convinced these officials to honor its previous commitment to donate this property to the County. Over the past year the County has been engaged in a dispute with Ohio State Cellular over the location of a cellular communications tower in the Catawba Valley. After the Board of Supervisors denied Ohio State Cellular's request for a special use permit, litigation ensued in federal district court for the Western District of Virginia over this denial under the Telecommunications Act of 1996. In September of this year the parties negotiated a possible resolution of this litigation. This settlement involved the lease of a portion of County real estate to Ohio State Cellular for a proposed tower site at the Catawba Fire Station property. Certain objections were raised to this proposal, since the proposed tower site might interfere with future G:\ATTORNEY\PMM\CATWDEED.RPT 1 G_3 expansion of the fire station. In researching old files it appeared that a promise by Catawba Hospital to convey an additional 3 acres to the County for fire station expansion had never been fulfilled. County staff has pursued this old promise, and various officials from the Commonwealth of Virginia have provided County staff assurances that this conveyance would be forthcoming in the near future. It is proposed that the Board accept the conveyance of this property, and upon receipt of the deed from the Commonwealth of Virginia, add and combine this parcel to the existing fire station property. As an added benefit, this property will provide a site for the proposed cellular communication tower and related facilities. It is proposed that the cellular tower be located on this additional 3 acres to minimize any adverse impacts on future fire station expansion. SUMMARY OF INFORMATION: On October 28, 1997, the Board adopted an ordinance authorizing a long term lease of County property to Ohio State Cellular for the location of its proposed cellular communications tower. On November 18, 1997, the Board adopted an ordinance granting a special use permit to Ohio State Cellular for this use. This ordinance authorizes the acceptance of this conveyance of 3 acres from the Commonwealth of Virginia. This real estate will be added and combined with the existing fire station property (Tax Map Number 7.00- 1-29) . First reading of this ordinance is scheduled for February 10, 1998, and second reading is scheduled for February 24, 1998. Upon receipt and recordation of this deed the parties can conclude their settlement of the pending litigation. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors favorably consider the adoption of this ordinance. Respectfully submitted, ~.m Paul M. Mahoney ~ County Attorney G:\ATTORNEY\PMM\CATWDEED.RPT 2 G- 3 No Yes Abs Approved Denied Received Referred to Harrison Johnson _ McNamara Minnix Nickens G:\ATTORNEY\PMM\CATWDEED.RPT ( ) Motion by ( ) ( ) 3 G•3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 24, 1998 ORDINANCE ACCEPTING THE DONATION OF APPROXIMATELY THREE (3) ACRES OF REAL ESTATE FROM THE COMMON- WEALTH OF VIRGINIA, BY ITS DEPARTMENT OF MENTAL HEALTH AND MENTAL RETARDATION, TO ROANOKE COUNTY, SAID REAL ESTATE LOCATED NORTH AND WEST OF THE CATAWBA FIRE STATION (.894 ACRE PARCEL, TAX MAP NO. 7.00-1-29) OFF VIRGINIA SECONDARY ROUTE NO. 698 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on this ordinance was held on February 10, 1998; and a second reading was held on February 24, 1998. 2. That the conveyance of this real estate by donation from the Commonwealth of Virginia, by its Department of Mental Health and Mental Retardation to Roanoke County for expansion of the site of the Catawba Fire Station located off Virginia Secondary Route No. 698 is hereby accepted. Said real estate is more particularly described as a 3.171- acre parcel of real estate as generally shown on a "Plat of Survey showing 3.171 acres for Roanoke County Board of Supervisors located in Catawba Magisterial District, Roanoke County, Virginia" surveyed 12/10/97, revised 1/22/98, prepared by LMW, P.C., Engineering, Architec- ture, Surveying, and attached to this ordinance. 3. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. C:\OFFICE\WPWIN\WPDOCS\AGENDA\REALEST\COhIIN.VA ACTION NUMBER ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 1998 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. LIBRARY BOARD Mr. Ed Kielty, member representing the Windsor Hills Magisterial District, has moved to Roanoke City and is no longer eligible to serve on the Library Board. His four year term expires December 31, 1999. 2. GRIEVANCE PANEL The two year term of Kenneth W. Lussen expired February 23, 1998. The new term will be for three years. 3. LEAGUE OF OLDER AMERICANS -ADVISORY COUNCIL The one year term of Dee Pincock will expires March 31, 1998. 4. SOCIAL SERVICES ADVISORY BOARD Ms. Jan Dowling, representing the Windsor Hills District has resigned. Her four year term expires August 1, 2000. ~, SUBMITTED BY: ~• Mary H. Allen, CMC Clerk to the Board /-/i- y APPROVED BY: Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Harrison _ _ Denied () Johnson _ Received () McNamara- Referred () Minnix To () Nickens _ _ _ cc: File 2 F ~~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 24, 1998 RESOLUTION 022498_8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I, CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for February 24, 1998, designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3, inclusive, as follows: 1. Acceptance of water and sanitary sewer facilities serving Cedar Hill Subdivision. 2. Acceptance of the Local Government Challenge Grant from the Virginia Commission for the Arts. 3. Acceptance of increased funding for the Victim-Witness Program grant from the Virginia Department of Criminal Justice Services. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 1 A COPY TESTE: .~C..I..~GCix/ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance Skip Burkart, Commonwealth's Attorney 2 ACTION # ~` 0224989 8 ~ a ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 1998 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Cedar Hill Subdivision COUNTY ADMINISTRATOR'S COMMENTS: y~~~ G~~L2:-~^'S~ SUMMARY OF INFORMATION: The Developers of Cedar Hill Subdivision, Cedar Hill Development Company, have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by LMW, P.C. entitled Cedar Hill, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $146,700 and $ 24,700 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Cedar Hill subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. .~ r SUBMITTED BY: ' ~~~ Gary Roberts , P.E. Utility Directo APPROVED: Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L Johnson to approve Harrison _ x Denied () Johnson _ x _ Received () McNamara _ x Referred () Minnix _ x _ To () Nickens _ x _ cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections "' RETURN TO: ROANOKE COUNTY ATTORNEY'S OFFICE THIS CHATTEL DEED, made this -~ day of ~ , 19 98 , by and between: Cedar Hill Development Co. , a Virginia corporation, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE ;, COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. :WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: Page 1 of 4 "~' As shown on the plan entitled Cedar Hill ,made by LMW. P.C. and on file in the Roanoke County Engineering Department. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19 Page 2 of 4 .~. r Developer: By: As: WITNESS THE FOLLOWING signatures and seals: State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: ~S~ ,day of ~ ~ 19 ~~ , By: ~.~ ~ , ~~ rs~ U( Its ~~r s ; ~~ Duly a orized officer Title on behalf of ~,~~ Notary Public My Commission expires: ! ~'3 ~` ~~ Page 3 of 4 Approved as to form: County Attorney Board of Supervisors of Roanoke County, Virginia By: (SEAL) Elmer C. Hodge County Administrator State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 4 of 4 '~ W5 V00157R~ 574 /C•t' roll V007 570 Sta /arse' IOTA ' CONUEC7 IO Er/57 (', ~ , j Or- 3B ~ t~ Or 3a 12' rvRrfA uuE ~ ~}b ~r liB~' f C=12' SDMH >: •lp h ~~ ~ ~ 3,1 !E f r5wu p, v~oPm r.n= To.°~sjjj9 tB, rB=)rN Aq1' - 1 f03 voor 5rD era, u.so f~~ 9LCCN 1, SECrION *2 BURh'E77E HE/GN75 Pa 9• PG~ '~ ('S7f ('30 -'toi~ujsts"-~ y DI-3H ~ ' 9 ' , 1 rNY'I/2G 2E 5 .~ i, 1 L' r4' Cs-- --- .r.- ~ I voor sro cac'•K =-r•3I ~ '-- (=1QB' ~ f 6JJ!<r fe ENm ~ I 1 1 y a `~ 5 6 9 Y1k17 SID nae•f ___` I UM178 Of I l y ~ , '` .~; 1 d i INV. • l1~ d !5 r PERM OE7EM ON' S ~ ~ l ~ ? y a9'Y a ~ ~'~ / w /~~„ i 1Y ~/ ' I ~ !8 I/4. ~ ~ r7 ~ I ~ !c a" ~ r41 l3 .:) \ ~ tnY ~ I I ~ SF r 9TR T1 .19 ~ I I ~ I ' i 3T F! t M i~' - Yl/neTWTiorF I I ~ i ' l •'. Sc/ ~ ~ 1 ~ /~ c a iQ ewsiN ~w n.tn ,..~ `3 ~ ~ s"~raa8 1 ~g~l ! G`EDA~a~I 1$ ~N(LL ~ I ~ . P ` _ ~/ ~~:. i I in I .. x.114 !Ytl~7 ~C~~-~ it M rz .lz rEE wl n ~B ROCR 1-8°G.e e - I-12'~ e _ ~ '. IG5' • 3YRCPE'L.tT7. g ' oo'-rr 11;QrEA-- ~~ .. erD rDOr fE5 STUBOU7 IO lNV, rlsz.js 7ENPORARY ~ ! rP ' A'OWOfF . p bl I /N proper iyy OF r~ i Ali NI • ~ ~ 8 N ¢ w OI ryn ce : I DB 773, p94a2~1YB 3?,Rj.585/ ... l~ eE ru cnus~ lo u . I _ n _ ~ ;A! rGbR7 N L I flRc HYDRAA? A~.ti'Y _ .~1--........ IP ~ FfRE N}'0-~ P ~ i m i ~~ ~/ Pr:l,~e^1y OF Edmond a rh.;r.-y {:' 9~nuz R ,^enen-t/ ~ A Vii: c °7 v,': VD. Dl ~ ~~~ s ~ ~ • ~ ©/ \ G l1 Mru1F ~ ,aru~fF ~ ~ ;, ELPY~IIBt~ ~ KFY,[182 ,y i1 ~\, ~~~~ ~ __ ._ _ ,p ~0.~),1t s. 1 ,~ s y~ ~YV..s.~. \ !~ ---' - ~. ~ \ . 1 k~ EYA!pcd .1.. en •r..~~T --3G'~B'rvATER 57R90!!f W/1$MR7RAAY 6LOW-OFf \ ~, ~, ~, q •waTae nia «~yT' ' ~$ ~ •` ~ ~, ROANOKE COUNTY ACCEPTANCE OF WATER AND SEWER FACILITIES UTILITY SERVING CEDAR HILL SUBDIVISION. DEPARTMENT • ~,~~; ~;~ ~. _~ ~ .____w__ TI. _._..__. ~~ I i i i , Q~ O 1 ~ ~ ~ I O ~- . ' . -. A-022498-8.b ACTION NO. ITEM NUMBER ~'" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 1998 AGENDA ITEM: Acceptance of the Local Government Challenge Grant from the Virginia Commission for the Arts. COUNTY ADMINISTRATOR'S COMMENTS: , ~'~~~n~,,~~ SUMMARY OF INFORMATION: Roanoke County applied for a Local Government Challenge Grant from the Virginia Commission for the Arts. The Commission will match up to $5,000, (if full funding is approved) any donation the County makes to qualified art organizations in the valley. In the FY 1997-98 Budget, The Board of Supervisors approved an appropriation of $3,000 for the Arts Council of the Blue Ridge, $8,500 for Mill Mountain Theatre and $7,500 for the Roanoke Symphony Orchestra. Staff therefore, applied for the maximum grant allocation of $5,000. Roanoke County was awarded $4,500 for FY 1997-98. This amount is less than the maximum due to the budget cuts suffered by State agencies over the last several years. FISCAL IlVIPACT: Staff recommends dividing the $4,500 grant evenly between the Arts Council of the Blue Ridge, Mill Mountain Theatre and the Roanoke Symphony Orchestra. Combined with the County's appropriation, the following amounts would be available to the organizations referred to above: County VCA Organization Appropriation Grant Total Arts Council $ 3,000 $1,500 $ 4,500 Mill Mountain Theatre 8,500 1,500 10,000 Roanoke Symphony 7,500 1,500 9000 19 000 4 500 23 500 STAFF RECOMMENDATION: Staff recommends acceptance of the Local Government Challenge Grant from the Virginia Commission for the Arts in the amount of $4,500 to be distributed as indicated above. -~ Respectfully submitted, .~.~~ ~' .~. W. Brent Robertson Budget Manager ACTION Approv d by, ~- Elmer C. Hodge County Administrator No Approved (x) Motion by: Bob L. Johnson to approve Harrison _ Denied () Johnson Received () McNamara Referred O Minnix To () Nickens _ cc: File Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance VOTE Yes Abs x x x x .-;' . A-022498-8 . c ACTION NO. ITEM NUMBER ~ 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 1998 AGENDA ITEM: Acceptance of Increased Funding for the Victim-Witness Program Grant from the Virginia Department of Criminal Justice Services COUNTY ADMINISTRATOR'S COMMENTS ~~~'~'~~ SUMMARY OF INFORMATION: Roanoke County has been awarded grant fiuidmg from the Department of Criminal Justice Services to continue assistance provided by the Victim-Witness program administered by the Commonwealth Attorney's office. This program provides and promotes sensitive treatment of the victims and witnesses of a crime and to minimise the inconvenience endured as a result of their involvement in a court prosecution. Funding is provided by both state and federal monies and administered at the state level by DCJS. This grant (and the related funding) has been awarded to the County for a number of years and allocation of revenue and expenditures have been included in the annual budget process. For FY1997-98, the state increased funding significantly to provide for a full time position to meet the growing demands of this program. Funding was increased from $5,373 to $37,858. Notification of this increase was not received until after approval of the FY1997-98 budget. FISCAL Il~IPACT: There would be no fiscal impact to Roanoke County. 100% of the cost of this program is funded by federal ($30,287) and state ($7,571) funds. STAFF RECOMMENDATION: Staff recommends increasing appropriated revenue from the state in the amount of $32,485 (difference between current budget appropriation and actual award) and increasing the expenditure budget of the Victim-Witness Program by $32,485. r. ~w Respectfully submitted, W. Brent Robert n Budget Manager Approve by, Elmer C. Hodge County Administrator ACTION No Approved (x) Motion by: Bob L. Johnson to approve Harrison _ Denied () Johnson Received () McNamara Referred () Minnix To () Nickens cc: File Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance Skip Burkart, Commonwealth's Attorney VOTE Yes Abs x x _ x _ x x ACTION # ITEM NUMBER ~ "' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 1998 AGENDA ITEM: Request for a work session providing an update on the County Sanitary Sewer Evaluation/Rehabilitation (SSER) Program. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staffwould request that a work session on the County SSER Program be scheduled for the March 10, 1998 board meeting. The last formal update to the board was in August, 1996 and in light of the recent rainfall events and inquiries from board members, staff feels that a progress report would be appropriate at this time. STAFF RECOMMENDATION: Staff recommends that a work session for the SSER Program be scheduled for the March 10, 1998 board meeting. SUBMITTED BY: \ ~ , X Gary Ro ertson, P.E. Utility Director APPROVED: !' Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied ( ) Received ( ) Referred to VOTE No Yes Abs Harrison _ _ Johnson _ McNamara - Minnix -_ -_ Nickens t ACTION NO. ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 1998 AGENDA ITEM: Request for Work Sessions for FY1998-1999 Budget Development CnTr~tTV anM1NT4TRATnR'S COMMENTS: SUMMARY OF INFORMATION: Staffwould like to schedule the following work sessions with Board of Supervisors to review and discuss information relevant to developing the County's operating budget for FY1998-1999: March 10, 1998 • March 24, 1998 • April 14, 1998 • April 28, 1998 • Capital Maintenance Program; County Fleet Report CIP Document distribution/discussion County Departmental Funding Requests - FY98-99 Joint Work Session with School Board Volunteer Fire and Rescue Chiefs Presentation Human Service, Social Service, Cultural, and Tourism Request for Funding Presentations County Administrator's Proposed Budget Market Survey Results -Salary Team Joint Work Session with School Board BOS Discussion of Proposed Budget (Public Hearing scheduled) May 12, 1998 Final Revenue Update • BOS Discussion of Proposed Budget • Adoption ofFY1998-1999 Budget / 1st Reading of Appropriation Ordinance May 26, 1998 2nd Reading of Appropriation Ordinance J- ~ This schedule is for planning purposes and can be altered at the request of staff and/or the desire of the Board of Supervisors. Respectfully submitted, Brent Robertson Budget Manager Approved by, Elmer C. Hodge County Administrator Approved Denied Received Referred To ACTION () Motion by: O (1 (1 VOTE No Yes Abs Harrison Johnson _ _ _ McNamara _ _ Minnix _ _ _ Nickens _ _ _ ~m" GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Audited Beginning Balance at July 1, 1997 Addition from 1997-98 Budget -Transfer of Garage Operations to the County Aug 19, 1997 First installment payment on West County Business Park Sept 23, 1997 Revenue Sharing Payment to Botetourt County through June 30, 1997 Oct 28, 1997 Eminent domain for communications facility Dec 2, 1997 Underground storage tank removal Dec 16, 1997 Carson Road sewer project Jan 13, 1998 Downpayment on Catawba Farm Balance at February 24, 1998 Changes below this line are for information and planning purposes only. Balance from above West County Business Park -balance Reserve for R.R. Donnelly -Phase II of General Amount Fund Revenues 9,614,873.00 9.69% 200,000.00 (1,000,000.00) (158,280.86) (107,000.00) (65,983.00) (150,000.00) (110,000.00) $8,223,609.14 8.28% $8,223,609.14 (2,000,000.00) (730,700.00) $5,492,909.14 5.53% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1997-98 General Fund Revenues $99,264,769.00 6.25% of General Fund Revenues $6,204,048.06 Respectfully Submitted, ~J ~=ufiv ~ • ~~~~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Gen97. WK4 N-a CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1997 $1,113,043.00 Revenues from sale of vehicles 1996-97 38,406.64 Audited Balance at July 1, 1997 1,151,449.64 Amount added from 1996-97 operations per rollover policy 744,687.00 October 14, 1997 Transfer to Future School Capital Fund (1,113,043.00) Balance at February 24, 1998 $783,093.64 ote: $100,000 of these funds have been temporarily advanced to the Mayflower Hills Park project. Respectfully Submitted, Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap97.WK4 ~''~ ""` RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIIZGINIA Amount From 1997-98 Original Budget $143,000.00 October 14, 1997 Design of South County Park (20,000. Balance at February 24, 1998 $123,000.00 Respectfully Submitted, ~ tee.. ~, ~,~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Board97. WK4 ACTION #. • • ITEM NUMBER / ' _ y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 1998 AGENDA ITEM: Accounts Paid -January 1998 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Payments to Vendors: Payroll: 1/9/98 $440,458.33 $222,596.93 1/23/98 429,975.83 233,328.93 $4,781, 500.76 663,055.26 663,304.76 $6,107,860.78 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: Diane D. Hyatt Director of Finance APPROVED: Elmer C. Hodge County Administrator • ~- iv +~ ~ v, 6) w O ++ o ~ ~ a~ O e ~ iO ~' > CO ~ a Q y a ~~ i ~+ "O v i. C~ G~ ...i f~ .~ iSr a~ 0 0 4r O O U .~ M ~ h M O W ~r. W o0 ~~/ M W ~ ~ O ~'~+ b .d w s~ ~ ~ o ~ ~ a, ~ ~ •~ o ~ r 0 ~ C~ ~ ~ w L'~ L J~ O ~ ~ ~+ ~ ~ O C ~+ y i. ~ `° a ~a y S~CII y /y ~ a bA b a c C7 0 0 b a w ~ ~ N [~ O ~/'~ l~ M 00 O~ [~ O ~O ,--i •--~ O~ O~ l~ ~O N O ~ M N ~ ~ ~ O~ ~O ~ M O~ O ~ ~--~ M d' O N O N t~ V'~ O O ~O O ,--~ ~O o0 O [~ N ^-~ ~ l~ ~O M O~ ~O O vl ,--~ O~ N ~O ~ N N M O O ~ M ~ v'i O O O~ N O~ '°+ O ~--~ ~D ^~ ~O M O N ~ O N ~'i n O 00 ~ r M M ~O o0 M ~ ~ DO M ~ O~ N o0 l~ ~ O~ ~ ~ v'~ .-. M ~O ~ v~ N l~ ~O ~ ~ [~ ~ ~ ~ O v'i ~ N ~ ~ c!' v~ ~ M ~t N ~O ~-+ .--i V'1 O~ N [~ l~ O ~O O ~O t~ ~ ~--+ O l~ M ~ ~ t~ ~ ~ O D\ N D\ ~ N ~ N ~--~ ~ ~ ~ 00 V~ ~ l~ ^-" ~n '~ N .--~ oo ~G oo O oo ~ [~ O~ O O~ O ~ oo O ~n ~ ~O oo .-~ ~n M ~ r ~t M N N ~ O~ ~ N [~ ~ ~ v'~ O M h O\ N V ~ O V'1 00 N ~O O l~ O N N ~O co O~ ,--i ~ N V'1 [~ l ~ ~--~ M O~ O~ N O~ ~ t ~ ~n ~O O O M ~ ~O O~ .-~ vi vl 00 O ~ 00 O~ M M l~ O O ~--~ ~--~ 00 l~ a0 v'~ N N O~ N M M ~ V' N O~ vl l~ M ~ I~ N M O O O~ N ~O O N r••~ v'~ ~' N M O~~ M --~ O N ~--~ ~••~ N N O ~--~ M~ 'ci' N [~ a\ M O o0 N M --~ ~' ~ 0o N ~--~ 00 ~ 00 Vl rt M ~ M O ^~ ~ N M ~O l~ N M N ~ ~n ~O ao N a, N O N N N ~-' ~--~ ^ "'~ N ^' N N ~--~ 00 M M ~ O ~ M ~O O~ M l~ ~O [~ M 01 ~ O 00 ~"~ O~ ~O N 00 ~--~ ~O ~ ~O N ~O M ~t O~ ~ _ V1 .--~ M ~--~ ~D N O O~ O V'1 .--~ O~ cf' v'~ M ~ r ~ ~O 00 M [~ N [~ N ~--~ O 00 l~ 00 M ~ [~ M O ~O ~ N V ~--~ l~ M O~ N l~ l~ M r••~ O 00 V l~ ~ N N ~O ^••~ [~ O l~ U1 ~ ,--. ~ ~ O\ ~ ~ O N ~O O~ .--~ O ~ ~ ~ ~ [~ ~ oo ~O .--~ a\ vi ~ ~ r O N v'i l~ l~ M ri ri v~ t~ N N N ~O vi o0 O~ M 00 '[h C O 01 Vl ~ ~ N ~ M M N N ~ ~ O ~--i ~ vl ~ O ~ V'1 ~ ~O ~•-~ O~ ~ ~ ~ ~--~ 00 ~ ~ N •--~ ~ N ~••~ ~--~ ^-~ N N l~ O~ N O ~ o0 00 ~--~ M •--~ ,--~ N N •--~ N N 00 00 ~ 01 01 M 00 M M a\ ~ ~O O ~D ~O 01 O N ~ a\ M 00 01 ~O M ~ M O ~ 00 ~O •--~ ~ O 00 N O _ 00 t~ l~ 00 00 ~O M ~O ~ ~ 00 00 O N N ~O O~ ~!1 ~ t~ M l~ N O ~ N OO M O vl l~ ~t M ~O O ~O ~ Ul vl O N N t~ 00 M O l~ ~--~ ~--~ ~O ~ r v'i ~O l~ ~ 00 vl ~ ~t ~ ~ ~ ~ N ~ M 00 O .--i ~ N vi 00 DD ~ 00 ~O ~-'~ M ~--~ O (~ O M O ~--~ ~--~ M M M M N N 00 ~ N vl M M N N ^' ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 00 ~O O O N 0 0 0~ 0 0~~ vl t~ l~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O 00 O O O ~O ~~ O O M O 00 O [~ M O B 00 M O D\ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0~ 0 0 0~ ~n ~D O ~n ~ O O\ O ~O t~ O oo l~ ~O O ,--. v1 O O vi vi vi O v1 vl O h O o0 O l~ ~ O ~ O O vi ~ O ~--~ v'i O~ ~O vi N O M ~O O o0 ao O a, M O N ~O O V7 O O O~ N M O N O ~O M •--~ ~ ~O ~~ O ~--~ M N c0 M~ t!1 M~ v'i N ~O ~ M ^-~ M O~ ~ ~--~ ~G O V [~ Vl 01 ~ ~O N M N V~ ~D M ~O M M 'cl' Vl O ~ [~ ~--~ N M ~ .-+ .-~ i!j vi ri ~ N ~--~ ~--~ M ~--~ N ~ N N ~ N ~~ ~ o ~ ~ 3 ~ o o ~ ~ ~j .n E-' o.~`"a~~ ~ ~ ~ a"i ~ y; o.~ b.~ ~U c o ov~r~ ~ ~U.~ ~~;oU~;o'o.~ °~' ~' S a ~ a ~' ;~ a ~° °~ °' o as ° >, w~ w o o~$ o a d~ Q on o w p .~ •i~ ~ icf N .~ ~ o a~i .~'..' a~ a`~'i a~i ~ b ~, ,~ ° ~ y y °° °° ~ ~ o U °' ~ ~ ~ ~ ~ a''"i a~i `~ ~ a'"i ~ a~i ~ o o ~ ~ ° cka '~, o ~ ~ .~ ~ ~ a°~i °' .~ .~~. a~i a~i .~ .~ '~ •~ a~i p ,~ °' ,.d ~ °' ^O xa.aaaaUww~H~xHOd~..aawvawrxa:UUr~~c~;zv~3w03wOOH O ~--~ N M ~_ O ~--~ N M ~ ~ ~ ~ 00 O~ O ^~ N ~ l~ 00 ~ O N oo O ~ ~ O ~ ~ M O N ~ N M ~--~ ~--~ ^" •--~ N N N N N N N N N N M M M M M M M CF ~ ~ ~ V~ ~!1 ~ ~O ~O ~O lp l~ 00 00 00 D\ Q\ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N ~ 6> cv ~ ~ O +.+ M o bD ~ \ ' O r M can °~ O + + > CQ O a Q y ~ R ~ u .~-i N ~ G .~ L. ~ C r~- r ~ h D f". 7 .~ a ~~ '~ ..~.i V ~ ~ "~ ~ ~ o ~ ~ ~ o ~ ~ ~ o '~ .~' W ~ 4., ~ o o ~., U ~ CC ~+ O~ M O b b w 0 .L a r 0 L O w r+ Q ~ O O G' •~ y ~, ~ a a, y '~.+Or„ a on N O~ M M O r M O O\ 00 N a~ 0 0 00 0 ., y R ++ O H b D R L M ~ ~ M O `n 7 c''i ~y °° ^O C. '~ CE t, C d 0 1~1 b ra r _~ ~ "~ 00 ~ M ~ n ~ ~y~+ O O ~--~ f"+ 'O b b ~ ti w ~ ~" W W W O s v ~ y o Q ~.r ~ ~ W ~ ~ ~ V y N k, ~ r U W nr_ 5 dy w • A 'C ~" O d ~ v e M A O r -~ ~ ~ d .fl C Q\ ~ ~ V'1 V7 V't b In W ~ ~ W ~ N d ~ ~ N bq ~ ^C 0~• Q y N 00 00 00 y y O O~ O O .C v ~ M l~ 00 ~ 00 O~ h u M ~ ~ 00 ~--i ea ~ N V1 ~--~ O 0 ~ C ~ ~ ~p -~- N N O ..r C~ .., it O f..l ~ ~ .,~.i "b M ~i ~ '~ ~ O i. ~ ^" ~ .b V U Ca y ~ a fs7 ~ ~ O ~ "~' •L a°, ~ a W '~ ~ ~ O C~ "~ ~ ~ ,,+'„ O O U ~ ~ ~• o W ~+ O 6~ '~ '~ 6~ V N ~ r '7 C~ w °° a~ u U ++ r ~ A ~ ~ ~ y V L G C y W ~ ~"~ a~ pp U ~ C. "O tom.. O O R ~^. m ~ ~ u 0 W sue. is ~ t ~+ ^p ~ C o ~ G k W a~ FQ ^C C". C~ L C 0 0 .~ "C C GTr 00 O r a, MV, ~ O ~ V V ~ vii ~ ~ ~ ~ O ~ N ~ ~ ~ O ~ 00 O 00 O 00 M 00 .~+ ~ ~ ~ ~ 0 ~ l~ 0 0 ~ 0 ~ 00 ~ N 0 ~ ~ N O ~n M O~ ~}' O ~•-~ ~--~ 00 M N N l~ t/7 .-+ ~O 00 N 00 [~ l~ M 01 O~ O~ ~--~ r1 O Vl O~ N V'1 .--~ ~ ~ ~ ~ ~ DD ~ ~!1 O 00 00 ~ [~ M 00 l~ DD M 4\ CT ~ M ~-•~ DD ~ N [~ ~-+ ~ O N O ~ ~ 0~0 ,~ ,--~ M M O ~O N 00 ,~ .--~ M ~ M t~ ~ O ~h ~ ~O l~ ~O ~--~ O ~ O~ N Q~ v1 M N O ~O ~!1 N ~n [~ N O~ l~ 00 ~ O .--~ N ~ N ~O O 00 M M O v~ 'r' ~ N N o O o O ~ v i v i ~ O ~ N ~ O a\ •--~ N ~ ~ O ~ ~ .--~ M M N ~ O v'~ N -+ ~ N M ~ V'~ l~ M l~ D\ O r r ~ a1 ~' v'~ [~ ~O O 00 00 M ~ O~ N oo ~ ~ N ~ ~ M N O N ~ ~ •-+ ~ ~ ~ O M ~ ~ r M M ~ N N ~ ~ ~ ~--~ ~ ~G N O 00 O O O Vl O tt O O~ l~ N O O~ N O N N O O O N 00 O~ ~C M ~n DD M N O~ 00 O Oi M ~ M ~ N H ~ ~ N o 0 ~ ~ v i O O M ^~ ~ ~t '•" ~O V't V'1 ~O 00 d• ~ O~ V ~ M ~ ~ d' N V'~ .ti a\ d• M a0 V l~ M N N l~ ~O ~O ~ ~O ~ O 00 M ~O O~ a0 O N ~ l~ .--i O~ 01 V7 ~O DD O~ 00 [~ (~ M O O O O~ N A M O l~ a0 N O~ v~ 00 M ~ N ~ D\ N O O ~ 00 N ~ l~ O~ t~ l~ N h , -i N l~ O Vl ~ 01 M l~ ^~ .--~ ~ ~ ~ ~O M M M r-i ~o ~ ~.•, N 01 M N M lO M V'1 r O ~O ~O M ~1 O~ V1 00 ~ 00 ~ ~p ~G ^~ O~ P M v'i O~ ~O O 00 .-~ l~ ^~ ~ N 00 l~ l~ ~ ~ a0 ~ M O ~O 00 O ~ l ~ O~ l ^ N 01 O~ M N vi Oi l~ M ~ 00 ~--~ 00 0o M N V•t 00 O ~ O~ '-+ O Vl 00 N M O N ~O N ~--~ O~ [~ [ ~ a\ A N N O ~ ~ ~ ~ ~ ~ ~ i. w .~ . ~ b ~ ~ O a U •~ ~ ~ ,~ w U L ~ ~ p O ,~ N ~ ~ ~ ~ ~ ~ e~ ~ _ UU ~ ~~, ~ d • ~-++ U A O 7-r it U •r . ~ c ~O•• ~ O ~ ~ O ~ U i~ • ~ ~ ° ~ ~ ° 3 ~ ~ •~ ° ~ o ,. U o ~ o ~C7W o O o .1wUd o O O O O O 0 0 0 0 ti ~ M M M M 0 0 0 0 0 0 0 0 0 OD O [~ O O ~ O M O ~ O O O~ O~ ~O O ~ O ~ ~ ~ ~ a1 ~ ~ .--~ 00 •--~ M O N O M O ~O ~ l~ l~ DO N M a\ r l~ ~ O ~ d' ~O 00 N ~O O N O O~ O O~ --~ a0 00 ~ ~ O N N •--~ r-' O rno~o~oo ~n O~ O~ M ~O ~O O ~ O ~O v~ N ~ O r v1 N vi ~n ao .~ r O\ M ~O ~O 00 .-. In ~n ~n vi O N ~n Vi 00 N [~ V't .-+ CF Q1 O O ~O ~O ~O O O ,-~ M N ~--~ --~ O ~--i b L O N ~ bA ~ Q y L, ~1. ~ bA ~ .a ~ ~ ~ •~ ~ O U Q a G4 p~ ~•o ~ ~ N N~ p ~ ~ O , ~ y •~ b 4 C7 c~ ~ W ~ C7 0 0 0 0 0 0 0 0 0 0 0 0 0 ~/_ ~ ~~ O o0 0 0 --~ O N M DO ~ DD ~ M d\ l0 00 m ~ ~O O .--~ ~O ~O O try 00 ~ ~!1 ~ ~ a0 7 ~O V1 l~ O O M O O O ~!1 O~ N O~ O O ~--~ h M O~ ~ N DO M ~O O h _ ~-•+ ~O V1 ~ ~--~ M 00 N ~O vl N o0 00 .--~ M o0 er vi ~ O O~ l~ d' ~ ~--~ 00 ~O ~O ~ V ~ ~ M . -i N ^~ l~ ~O O ~--~ M M O ~--~ l~ l~ O O O~ r o,~nooooo00 ~ ~ ~G vi N N 'd' O~ l~ .-r ~ ~O v~ [~ --~ ~ O~ O~ •"~ O ~O ~ V7 .-•~ O\ ~ M l~ V7 vi ~n O~ ~t 00 N ~ O _ _ N ~ N N v'i ~ ~ N ~ M O O O~ O O O O O O~ 0 0 0 0 0 0 0 0 O O O l~ O O O O O l O O 00 00 .-. ...i O O O Do .--~ O O O O~ O O 00 ~ 00 O O ~O ~O 00 O .--~ 01 •--~ O M V 00 ~ M N M O v '~ O ~ O~ O •-•~ ~ ~O M O~ vi 00 O N O~ ~--~ vl O~ N '-•~ rF O O N [~ O O O O 01 O O O~ N O O O O ti ~1 O ~• ~O ~fl N N V O~ t~ 00 N N ~ ~ Moo M ~O .--~ ~ ~ O~ O 00 N ~ M ~ ~ ~ N O ~ ~ O~ M M V ~ ~ M ~ ~ ~ N ~--~ ~--~ ~p o • L ~ ~ G w . .. ~ U '" ~ N ~ C O ¢ ~ ~ CC U S -~ h N ~ y ., Y ..Vi lC ~ . ~ ~ ~ ~" + + - y~ U~~ y U p O O ~av°~UC~~v°>>+ o ~--~ M ~ V'~ ~ ~ a0 01 0 0 0 0 0 0 0 0 ~n ~n ~n ~n ~n ~n v~ ~n 0 0 0 0 0 0 0 0 . ~~ ~`~ A ^O £ ~ d N ~+ ~ d C ~ ^C N ~ w w CC 7 C0 ~ ~ N cn id 'C Ow Q L d ~ ~ _ v ca C ~ a> C O •.r w C~ ... i.i d O 00 ~--i "~ '~ ~ O i. ~ ^" ~ 'L7 V ~ y ~ C W C~ "~ •Y. ~°, ~ a W ,L" ~ ~ O C "~ .7 ""' G O U ~ ~ ~ o W ~ w O a> "~ 6~ u :~ _~ w °O v ~ r+ e~ ~ ~ Q d U ~ G C y W ~ ~" d bD v C ~ H '~ 7 ~ O W y L i, 3 s C ~ a C. k W d OO 7 b C 7 w sue. c G7 0 0 b C 7 L7. 01 M vl p~ ~O [~ M M 00 vl O~ O O O O O l~ 0 O ~--I l~ 00 N ~ O\ O O v~ ~ [~ M ~--~ O O O O 'r ~ O N ~ ~ v1 0~o V~j ~ ~ oo ~ rrj N ~O O O ,~ vi ~ p~ ~O N l~ vl ~ ~ tt ~ ~o-~o r ~~cooo 0 00 0000 ~--~ Mo M a E N O ~D O~ ~n O ~--i --~ ~n N O O O O 00 00 O 00 00 ~ v'~ 00 l~ •--~ ~--~ vi O oC oo t~ m O O ~--~ O O~ ~--~ --~ N ~G O N N V) ~~ N O ~ ~--~ ~ N O O O O ~ ~ N O~ 00 M O ~/'~ 00 t~ l~ N O l ^ C~ ~ O~ O O ~ O [ ~ [~ 00 1f~ O~ N ~O M .--i O DD ~ .•-i ~ O 00 v~ O vl 'ch [~ l~ ~D ~O M et O~ ~--~ M tt 00 M l~ ~ O '-+ ~ ~ O M O O rl N ~ [~ O N DD .--i M ~--~ ~D M [~ V d' ~--~ 6~ N [~ l~ ~ t~ ^-~ N ri O ~--~ N '~ M M ~ v7 N O r [~ B O O O O [~ ~ O O O O ~ ~ O r r M t~ O O 00 ~n o0 O M p~ ~~ O O O O ~ -~ O ~"~ ~--i V7 ~ 00 00 M ~ 00 O ~ ~ 00 l~ O O O O O l~ O r ~O N O~ O N l~ ~n M~ r r~ O~ O M O O ~ N O~ M ~ O M l~ O~ O ~ ~p O O M ~p ~O l vi t~ O M ~ ~ ~ ~ O~ .--~ M N v'i N M M ~p ~ [~ ~--~ M ~--~ M N DO ~ ~ ~ r ~ r N N ~ ~t Do N ~ M ~O O O N r r OQ .-r N ~-r ,--~ ~ ~ ~ M N N ~ N O O N t~ O O O t~ 0 0 0 0 0 0 ~ O O O O~ ~--~ ~ O ~ ~--~ O O O .~ O O ~' O O O O ~ 0 0 O ~D ~ ~ O O~ ~n O N 0 t~ O O O~ O O O O O~ O O O l~ _ N V 1 ~ O O\ ~ 1n ~ [ ~ DD ~O N O~ l~ ~--~ O~ N N M N N ~ M O~ O N ~ O~ O In ~ ^~ N 0 0 0 0 00 vl O In ~D DD ^~ O O ~n O~ O~ O M M ~n oo O O O O ~O ~--~ O ~ N [~ M O ~ [~ ~ O rl ~ O o0 O O O O 1n ~ O r M O~ ~O O ~D ct' M 00 ~O N O t~ ,--. O ~ O~ O~ ~ 00 ~--~ O O ~ ~ M ~ O~ N N O~ O M ~O ~O O~ vi O~ O ~ M N O~ O~ ~ l~ ~ M ~!1 O [~ l~ O~ 00 M ~ M ~ ~ ~--~ ~ N ~ O M O -~ .-ti N ~--~ M ~--~ ~--~ N M M ~ ~ ~ O~ ~--~ M O 'rt M O l~ O O O l~ O O O O O l~ 0 0 O ~D porno r rnov,o ~ o~oooooo ~0 00 0 0 O~ Q~ ~O V7 V ~O ~ _O In M ~n C O C O O~ O M VN'1 O OMO M 0~0 N~ Q1 0~0 ~ M 0 0 0~ 0 O M ONO N ~ l~ ~ c*i Vi --~ ~D ~--~ vl ~ N N 00 O O ~ l~ O O ~D l~ ri M01~ r rn~oo, ~o o~nNO.-moo o~ v, ~t a, ~ l~ ~O N ~O ~O DD ~ ~ DD ~ V ^-~ ,--i O~ ~ V [~ ~ ~ N ^~ 7 ti .--~ N ~ ~--~ 00 00 v'i ~ O rl 0 +~ F 0 U ~ ~ a ~ ~ L 0 ~,,, A, ., ~ y U cd ~ C c3 G ~ ~ A -~ x ~ ~ ~ ~ ~ ~+ L ~i ~ ''~' 4"i~ ~" U ~ ice. O O O a..aU o A,UWU o W(~~E-~c~GU~ o ~ ~ o ~--~ N M ~ N M V1 .--~ O O O O O O O 0 0 0 0 0 0 0 O O ~O ~O ~O l~ l~ ~ ~ 00 00 00 00 00 00 00 O~ O~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .e 1' ~e ~,a. i~ ~6a ~Jt'Mhx trs~''~ C®1~M®NVV~~LT~I of V~R~~N~A DAVID R. GEHR COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 February 6, 1998 Mr. Elmer C. Hodge Roanoke County P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: N-4 JAMES S. GIVENS STATE SECONDARY ROADS ENGINEER The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in January 1998. All additions to and abandonments from the Secondary System are effective the day they are approved by the State Secondary Roads Engineer. This date appears in the far right column of the monthly report. These changes will be presented to the Commonwealth Transportation Board at its monthly meeting on February 19, 1998. If you have any questions or comments about this report, please call Martin Law at 786-7399. James S. Givens State Secondary ds Engineer JSG/MII WE KEEP VIRGINIA MOVING W tw. ~ O w W R Ca O C~ ~ Aa h ~.i C 6~ a ~~~~~~~ ~ ~ N~~ O O O o a rn M M M M N N N N ~ 00 00 00 00 l~ l~ l~ l~ l~ O~ O~ O~ O~ O~ O~ O~ O~ O~ O O O O ~ ~ N N N N N N N N N ~ ~ .N. O O ~ ~h 00 00 M [~ O O O O O O O O O C ^6 d a b O ^~ w w v ~' '~ rr_V _1 wl w Oyi U 0 0 F E i~r 7 O a z w C O .; a u ~o L a a s U ~, ~ ~ ~ L C a ~ ~ CI a ; :~ ~ C Y O ~i ~ ~ U N 7 O bUA R ~ ~ ~ N N ~O ~ ~O O O . U-. ~ ~ ~ r. N N ~ ~ ~ o a°~ ~ ~ ~ o z 0 ~ ~ 0 0 0 O 0 1n N 7 ~ ~ ~ N ~ O 00 00 .-r ~. ~ N N aU+ N ~ ' Y 7 N •" ~ . ~ ~ .7 ~ ~ ate' ~ ~ ~ 3 0 0 °' ' ' o o 3 3 ~ 3 ~ a, a~ ~ ~ ,, a~ ,, O ~ o O O ~ ~ ~ ~ M O O O O O O O O O O O O O Rai Q~i 00 00 00 00 N ~ O O ~ N N s; fA o ~ 3 b ~ ~ ~ ~ Ls. ¢ ~ ~ a ~ f~ ca ~ ~ ~ ~ o 3 b U ~ s v~ Q U O O Q N U .+r U 'y' ?C b ~ ~ a ~ ~ ~ ~ ~ O U O U C U O U 'b 'b ~ O ~' O N y a~ a~ ~ ,.. p .. ,~ cn ~ ~ ~ ~ x ~ ~ o ~ o ° o ~ c ~ ~ °o °o «, ~~ U y ~~ °= ~~ i~. 0.. ts. Ls. W Cq ~n U ~ .a ~ ~ ~ ~ ~ b ~ ~ b o o a o a ~ ~ ~ ~ b ~ b b b ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 1998 AGENDA ITEM: Work Session - Courthouse Space COUNTY ADMINISTRATOR'S COMMENTS• BACKGROUND: A work session has been scheduled for this Board meeting to discuss the improvements to the Courthouse complex and for the results of the Request for Proposal for rental space to house the Court Service Unit. Several of the Judges, the Sheriff, the Clerk of the Circuit Court and other department representatives from the Courthouse complex plan to attend the work session to respond to inquiries concerning this facility. Respectfully submitted, Appr ved b , ~~ ~ ~~ ohn M. Chamblis Jr. Elmer C. Hodge Assistant Administrator County Administrator ----------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION VOTE No Yes Abs Harrison Johnson McNamara Minnix Nickens Motion by: Mary Allen Clerk, Board of Supervisors ~` BOARD OF SUPERVISORS WORK SESSI01v COURTHOUSE SPACE FEBRUARY 24, 1998 Background At the Board of Supervisors Retreat held at Smith Mountain Lake on January 10 and 11,1998 the report prepared by MARSHWITT looking at the improvements needed at the County Courthouse was discussed. MARSHWITT interviewed the various departments housed in the Courthouse looking at their current space conditions and helped to focus on the immediate space concerns. The presentation included four scenarios with each successive plan building upon the previous suggestions. Those four plans are summarized below: ti n A Move the Adult Probation office out of the Courthouse (responsibility of the State), move the Court Service Unit into rental space (County responsibility), move the Sheriff into the space vacated by the Court Service Unit, provide space for the Clerk of the Circuit Court filing system on the ground floor (because of the stress of the weight load on the second floor system), provide space and a mobile filing system for the Clerk of the Juvenile and Domestic Relations Court. Estimate, $135,000. tion B All items of Option A plus enclose the central atrium/breezeway and create a central security zone. Additional $170,000 for a total of $305,000. in All items of Options A and B plus build a two story parking deck in the area of the Guy House and Sheriff Annex Building. Additional $400,000 for a total of $705,000. ti n D All items from Options A, B and C plus build afour-story addition (two floors of office and two floors of parking). Additional $4,620,000 for a total of $5,325,000. In addition to the costs shown above, staff pointed to other costs previously identified to this project of $50,000 to tear down the Guy House and Sheriff Annex, $10,000 per year rental payments for the gravel parking lot across Thompson Memorial Drive, estimated rental of space for the Court Service Unit at an annual cost of $30,000, balance of the painting and carpeting program with $85,000 as yet unfunded, and general repairs $20,000. After the presentation, the Board asked staff to revise the estimated costs and to seek ways such as cost avoidance to help fund the needed improvements. Specifically, we were B. Retain the rented auxiliary parking lot across Thompson Memorial Drive. (This eliminates the need for a parking garage.) C. Enclose the Courthouse parking lot for handicap spaces and employees only, and secure it with fencing and gates that are architecturally compatible with the surrounding structures. D. Prioritized space needs (by Department): 1. Juvenile and Domestic Relations Court Clerk's Office (Attachment A) 2. Circuit Court Clerk's Office (Attachment B) 3. Juvenile Court Services Office (Attachment C) 4. Commonwealth's Attorney Office (Included in original MARSHWITT report) 5. Sheriff's Office (Attachment D) After considering the limitations within the existing building, the difficulty in shoring the floor of the second floor Clerk of the Circuit Court office to handle the loading needs of the new filing system, the cost of rental space, and the need to keep staff in close proximity to the Court activities, the suggestion was made to enclose the courtyard area between the Jail and Courthouse to provide two floors of office space to meet the needs of the tenants for the next 10 - 15 years. The estimated cost of this construction would be $680,000; however, it would allow the demolition of both the Guy House and Sheriff Annex Building by moving the Sheriff into the Courthouse, would eliminate the need to rent space for the Court Service Unit, and would provide expansion and file space for the Court Service Unit, Clerk of the Circuit Court and Clerk of the Juvenile and Domestic Relations Court. Options Considered Commonwealth's AttorneX The space needed for this operation is in the form of office space to house staff added in recent years by the State. The space adjoining the Commonwealth Attorney's offices is currently occupied by the Adult Probation offices, a State function which the County is not required to house. It is suggested that we ask the State to find alternate office space for this 2 function (Adult Probation) and then allow the Commonwealth's Attorney to expand into that area. This suggestion was addressed in the MARSHWITT report dated January 5, 1998 which was discussed at the Board Retreat. Adult Probation Since this function is not a responsibility of the County, ask the State to move this operation to an alternate site, perhaps in six months. The Guy House This two story brick house has been vacant for several years and needs to be removed. Because of the paint and other hazardous materials within the structure, the projected cost to remove the house and shore up the lot to facilitate the parking of cars at the street level (installation of a retaining wall and gravel lot) which would accommodate approximately 18 cars is $30,000. To pave this lot, add $1.11 per square foot or $6,200. Improvements to the Clerk of the Juvenile and Domestic Relations Court Area See Proposal in the amount of $25,000. This would improve the efficiency of the operation by modifying the counter area to respond to customers and would improve the filing system within the existing office space. Additional space in the former intake area of the court service unit could relieve the space pressure for the foreseeable future. Sheriff Building Option A: Demolish and remove building This option would remove the existing building at an estimated cost of $20,000 and allow the creation of approximately 10 additional parking spaces on the ground level (gravel lot) . Option B: Re-model building This option would square up the building to a rectangular shape, add a pitched roof, upgrade the electrical service, upgrade the HVAC system, and modify the interior of the building for ADA handicapped compliance with access, restrooms, and interior corridor width issues. Estimated cost of these upgrades which would allow the Sheriff office to remain in the present location is $70,000. Improvements to Floor System in the Clerk of Circuit Court Office for File System See Attachment E from MARSHWITT suggesting a minimum cost of $35,956 to re- enforce the floor system to upgrade the live capacity to 200 psi. This estimate is without getting to the actual superstructure and may require a more expensive solution. Not advised at this time. Parking Lot O tp ions Option A: Current lot - 110' x 268' (Unpaved gravel lot which can handle 75 vehicles), costs $10,000 annually, lease expires April 30, 2002. 3 Option B: Bower Property -Across East Main Street from current lot. Purchase price suggested by owner at $170,000. 92' x 265' gently sloping away from Main Street. Removing trees and minor grading required, gravel surface added. Would accommodate 60 spaces if unpaved, 82 spaces if paved. Rental Property for the Court Service Unit The County received seven responses to our Request for Proposal for rental space and would suggest pursuing the space at the Salem Bank and Trust Building if rental space is to be obtained. This recommendation is most responsive based on the proximity to the Court facilities, price, and availability. Approximately 3,000 square feet will be required at an annual rental of approximately $30,000, subject to layout and required renovations. (See Attachment F ) Paint and Carpet During the current fiscal year, staff obtained estimates to paint and carpet the worst areas of the Courthouse building. $65,000 from the accumulated monies in the court house maintenance account was set aside to begin this program. The remaining $85,000 has not been funded to date. Atrium A suggestion has been made to enclose the atrium area of the first floor between the two wings of the building. The estimate is $150,000 to enclose the area, improve security and provide a flooring treatment. This would be an expanded lobby area and not finished to office type area. Courtyard between Jail and Courthouse A suggestion to enclose the courtyard area between the Courthouse and jail with two floor levels of office area. This would provide space for the Court Service Unit to stay at the complex, would allow beefing up the floor space and expansion for the Clerk of the Circuit Court for files and staff, expand the space for the Clerk of the Juvenile Court, allow the Sheriff to move into the Court building, and would improve security. We would enclose the breezeway to optimize the use of all space. The estimated cost is $780,000. Salem Bank and Trust Building The County currently rents 19,900 square feet of space in this building for the Department of Social Services at an annual rent of $173,130 (escalates annually) and another 550 square feet for a grant program of the Court Service Unit for $5,472 annually. Should the County rent an additional 3,000 square feet of space at an estimated cost of $30,000 annually, we could more than offset the debt service for over $2 Million of capital which could purchase this building, improve the courthouse building, purchase and improve land for a parking lot, etc. The rent from the bank on the first floor could fund a maintenance account for on-going repairs and to correct any building deficiencies at the Salem Bank and Trust building. 4 WORK SESSION -COURTHOUSE SPACE RECOMMENDATIONS February 24, 1998 Recommend Approval After much deliberation, staff offers the following suggestions in priority sequence: Priority Description One Time Cost Annual Cost * 1 Remove Adult Probation to alternate space at expense of State 0 * 2 Expand Commonwealth's Attorney into old Aduft Probation Space 2,000 * 3 Improvements to J & D Clerk's office 25,000 * 4 Tear down Guy house and level for parking 30,000 * 5 Move Court Service Unit to rental space 5,000 30,000 per yr * 6 Move Sheriff into old CSU space 5,000 * 7 Tear down Sheriff annex and level for parking 20,000 * 8 Provide floor support system to allow placement of files in the office of the Clerk of the Circuit Court 36,000 (See Item 13) 9 Enclose breezeway and improve security system 150,000 * 10 Provide maintenance moneys for structural and cosmetic improvements to the Courthouse 20,000 * * 11 Provide balance of money for painting and carpet replacement 85,000 * 12 Retain existing rental parking lot until permanent solution found 10,000 per yr * * * 13 Consider enclosing courtyard between Courthouse and Jail with two story office as longer term solution to space needs of these offices and finish area in breezeway 780,000 * * * * 14 Consider purchase of the Salem Bank and Trust Building using the current and proposed rental payments to offset debt service, establish a maintenance account, and pay for other improvements listed above N/A Total 1,158,000 40,000 * Recommend Approval 143,000 40,000 * * Second Priority 85,000 * * * Add to improvements above for 10 - 15 year solution 780,000 * * * * Would provide cash flow to help fund other improvements above 1,008,000 40,000 Page 5 ATTACHMENT A COMMON'~EAI,TH o f VIRGINIA JuocES: 23rrd Judtctat Datterrlct PHILIP TROMPE7EP Roanoke County Jkverrdle do DoaMeadc Rtladona Diat-dtt Coart JasEPH M. CLARKE. II 305 ~ Msttt Ser~ef JOHN B. FEROUSON SQl~~t~ ~At~R IIIS3 JOSEPH P BOUNDS TeL: # S~Q-387-6156 Fax >~ s~0-3a ~-6231 MEMORANDUM T0: John Cha>atblias FROM: Ruth Bates ~~ DATE: February 19, 1998 SLBJECT: Office Renovations RUTH P. BATES CLERK SANDRA ANDERSON DORIS JOHNSON JANICfi GIBSON DE81aA BAR60VR DEPUTY CLERKS The requast~:from this office is twofold. We are requesting that the counter in our front office be cut near the middle and made L-shaped in order to give us additional space in the Clerk's Office. We would like to have three work stations available to the public rather than anly two as we have had since we moved into this building. We cannot expand to trig left because of an elevator and Circuit Court storagE; we cannot expand to the right because of an elevator and the Court Service Unit. We are also requesting the Game type of rolling filing system that the General District Court has in order to double our filing capacity. At present, we have no space available for additional filing cabinets. e~ AoaNO,~~ ATTACHMENT B i i /~. Sf 2 G7 Y? 1838 STEVEN A. MCGRAW, SR. CLERK OF CIRCUIT COURT M E M O R A N D U M To: John M. Chambliss, Jr. From: Steven A. McGraw, Sr. ~~`" ..:--.~. Date: February 16, 1998 Re: Clerk's Office Space Needs Hqr D As you, Gerald Holt and I discussed this past Thursday, February 12 in a meeting in my office held for the purpose of fine-tuning the space needs of the various Roanoke County Courthouse/Jail/Sheriff's Department complex occupants, I am sending this information to you to clarify further the specific requirements of the circuit court clerk's office. I understand that you will be gathering similar information from the other departments within this complex. Please allow me to break down my concerns into three specific categories; staffing needs, short-term filing needs and long-term filing needs. Thanks to the increased staffing our office has received from the Roanoke County Board of Supervisors (RCBOS) and the Virginia State Compensation Board, as well as improved efficiencies due to the recent redesign of our offices and increased computerization of many functions coupled with the use of part-time personnel and student interns, I do not envision a need for additional full-time personnel for several years. However, when part-time personnel and interns are utilized to handle temporary work demands, there is no other choice but to place these individuals in cubicles or offices along with the permanent employees whom they are assisting. Our one permanent, part-time employee, who works 20 hours per week all year around in our criminal division, shares a 9.5' X 9.5' cubicle with a full-time deputy clerk. Similar space-sharing requirements exist whenever other part-time personnel or student interns are employed. Obviously, this is not an ideal situation, but it is workable. Our real and more immediate problems exist within the realm of our short-term and long-term file storage requirements. All short-term case files which are current (or actively pending) must be readily available to our staff as well as to the judges and to the commonwealth's attorney, parties to suits, police officers, attorneys and other courts. When I redesigned our offices to allow for additional personnel and to better organize the civil division while grouping the criminal division into a single location nearest to the courtrooms and judges' offices which they service daily, I achieved this at the expense of any remaining file storage areas. P.O. BOX 1 126 305 E. MAIN STREET SALEM, VIRGINIA 241 53-1 1 26 • (540) 387-6205 ® Recycled Paper ATTACHMENT B Therefore, even though all criminal division employees and the files which they must access every day are now located in one end of the clerk's office, when these files are being pulled from their storage cabinets it is often very difficult to move from the civil division area through the criminal division area and into the judges' chambers and courtroom areas. In certain locations, if the criminal division file drawers are pulled out, then there is less than twenty inches of clearance space between them and the opposing walls or file cabinets. This is also true in the "back-hall" area of our civil division and, in one portion of our front counter file storage area, when marriage license or other civil file drawers are pulled out, the remaining space between them and the opposing wall/file cabinet is narrowed down to less than one foot! It is important to note that, as of vet, nothing has been requested to address specifically our need to alleviate storage (and retrieval) problems in regard to active, pending and/or short-term case files. Finally, in regard to long-term case file storage, assuming that something will be done to strengthen the record room flooring to allow for the installation of the rolling file system in that area, this will relieve some of our more immediate problems associated with storing (while also permitting public access to) closed case files, most of which are required by Virginia State Code or the Library of Virginia to be retained either on a long-term (ten to twenty year) basis or for an indefinite period of time. I would estimate that we could then expand the capacity of the rolling file system for the next 2 to 5 years as demand for storage of these specific types of files continues to grow. Unfortunately, this will not reduce the need for having our older records stored at DataSafe or in a similarly secured and climate- controlled environment; it will only slow it down. The current cost of storage and subsequent routine retrieval of documents from this private, off-site facility is now costing approximately $7,000 annually and is expected to grow by at least $500 - $1,000 per year. As more and more files are stored at DataSafe, there is a corresponding increase in the number of times per month that we must retrieve these files from DataSafe to allow them to be viewed by the public, the courts, other interested parties or by members of our own staff. This results in a decline in our customer service capabilities when a file is needed and must be brought to our office from elsewhere, usually causing a one-day delay in our ability to respond to these types of requests for specific files. Incidentally, in most instances, before files are moved to DataSafe they are stored in the basement storage facility of our office. This is an overflow, equipment room type of storage area which is not climate-controlled nor does it have any fire or smoke alarms installed in it. It is used as a case file storage location so that we can provide the public with as many of our more-recent files as possible before transferring these files to an off-site location. Due to an ever-increasing number of legal forms and documentation which have to be retained for each chancery, criminal or law case, ATTACHMENT B (resulting in thicker files per case) as well as a general increase in the number of cases which have to be maintained as Roanoke County ages, the long-term solution for our storage problems may have to be the expansion of our record room, located on the second floor of the courthouse building, toward the jail complex. Such an expansion could conceivably alleviate our long-term file storage problems for five to ten years. Assuming that there would be a similar amount of space on the first floor (beneath an expanded record room) into which other courthouse occupants could expand, this would seem to be the least expensive, most efficient use of the remaining land area within the courthouse complex. We are simply out of space. Our small conference room also serves as a lunch-break area, video tape viewing and storage facility, and a pending criminal evidence storage area (containing one locked file cabinet and one small safe) as well as being the place where we keep our larger safe and a fax machine, primarily for use by the criminal division. We hold staff meetings in the conference room and also allow for other specific functions (annual audit, meetings between attorneys and their clients, blood screening clinics, flu shot clinic, etc.) to be conducted there, too. Even though we have placed our major emphasis on the need for an expanded, long-term file storage facility, our short-term file storage needs are also reaching "critical mass" and will become more pressing in the near future. We appreciate the fact that some RCBOS members have come by our offices for a first-hand look at our situation and, as I stated in an earlier memorandum to Mr. Hodge, we would be glad to have the rest of them stop by this week for a quick, one-hour tour of our facilities. Please let me know if there is any additional information which you require prior to our meeting with the RCBOS on the afternoon of Tuesday, February 24. Thanks again for your assistance, patience and perseverance. cc: Judge Roy B. Willett Judge Diane McQ Strickland Sheriff Gerald S. Holt Commonwealth's Attorney Francis W. Burkart, III Roanoke County Administrator Elmer C. Hodge, Jr. Roanoke County Board of Supervisors Reading File FEB. =19' 98(THU) 11:24 23RD-D(ST, C, S, U. TEL: 340 381 6119 P, 042 ATTACHMENT C COURT SirRVICE UNIT OFFICE SPACE The Court Service Unit (CSU) presently has office space in the County Courthouse (3,500 sq. ft.), the City of Salem Courthouse {950 Sq. ft.~ and the Salem Bank Huilding.(550 sq. ft.). Roanoke . County id providing the space and utilities for the offices in its Courthouse and in the Salem IIank Building, When considering office space needs one has to keep in mind the nature of our day to day 'work and the confidentiality requirements of work with juvenles and domestic relations cases, Our relationship to the Juvenile & Domestic Relations Court requires our personnel to be in the Courtroom or readily available to the Judges daring Court sessions. Additiiorzal office, conference and filing space is needed simply to continue providing existing services to the citizens, In order to add family counseling services, domestic relatio~i services, additional drug treatment groups and anger control groups additional meeting space will be necessary for these services mzd group meetings. At the present time we do riot have a conference room large enough to hold staff meetings that will accommodate our entire staff at one meeting without using one of the courtrooms. A number of suggestions have surfaced to resolve our needs and the needs of other departments in the Courthouse. I will attempt to address the options of which I am aware at this time. Optioti 1 -- Expansion of the present Courthouse -- Of the suggestions offered this is the only one which allows the CSU to continue at our current location with the least reorganization and disruption in providing the services. The suggestion is for the expansion of the Courthouse in the space between the present facility and the jail, This would allow the CSU additional space on both the first and second floor levels to meet the needs of the department. The cost and feasibility of this option has not been discussed in any detail. This applies to all the fallowing options: Moving part or all of the staff necessitates the keeping of a minimum of three offlees in the Courthouue. These are to be used on Court hearuig days for staff to get ready for court and to talk with juveniles and families before and after hearings. Option 2 -- Salem Hank Building -- The advantage of moving to this site will be that the County already rents S50 sq.ft. in the building for the CSU, it would keep us in close proximity to the Courthouse, and would be ready quicker then other sites. Security and pazking are issues as well as the need for facilities in that building which would allow for drug screening. Option 3 -- Old Salem Theater Building -- This option would keep the CSU close to the Courthouse but needs extensive renovations including handicapped access. ]Parking and security arc of concern as well as there is no natural lighting. Option 4 -- Corner of Main and Thompson Memorial Ave. --Renovations are necessary including handicapped access and construction of rooms. The facility needs accommodations to complete druE screens. Rent seems to be excessive compared to other sites. Most convenient site to the Courthouse with ample parking. Security would be of concern. FEB, ~19' 98(THU) 1]25 23RD-DIST, C, S, U, TEL~3~0 381 6119 P, 003 ATTACHMENT C Option 5 -Old l;irst Virginia Bank Building -- The facility has a great deal of open space that may not be able to accommodate private offices which are necessary by regulations to meet confidentiality requirements of the Code of'Virginia. The site would require some renovation and security And parking are of concern. Option S --106 l3ouievard -- This is the next most convenient site to the Courthouse but has not been seen to evaluate its potential. Option 6 -- West Salem Plaza -- Distance from the Cotufihouse makes this site questionable. This site has not been seen to evaluate its potential. Option 7 -- Roanoke-Salem Plaza -- This site is not acceptable regardless of it potential. The distance is of some concern but more importantly it is located in the Ciiy of Roanoke which will present problems when a juvenile needs to be taken into custody while on site, Any crimes committed on the property would fall in the jurisdiction of Roanoke City necessitating the use of the City police and the Roanoke City Court Systems to prosecute the charges. ATTACHMENT D MEMORANDUM To: John M. Chambliss, Jr., Assistant County Administrator From: Sheriff Gerald S. Holt ~,~~= Date: February 17, 1998 Re: Space Needs Assessment After reviewing the stated needs of the Commonwealth's Attorney's Office, Clerks of Circuit Court and Juvenile and Domestic Relations Court, the Juvenile Court Services Unit, and the courthouse security needs, I am of the opinion that the best solution is to recommend to the Board of Supervisors the following remedy. I have consulted with Mr. Jim Mihalik of MarshWitt, and he is in agreement that this is a workable alternative to add about 7200 square feet of additional floor space for the. Courthouse. I have discussed this suggestion with Steve McGraw, Mike Lazzuri, Judges Roy Willett.. and Diane Strickland, and they all agree this would be a good solution to all the space and security problems we now are experiencing at the Courthouse complex. 1. Enclose the east to west walkway between the Jail and the Courthouse with a first and second level. This will add about 3600 square feet additional floor space on each level. 2. Enclose the central atrium on the Main Street side to create the public entrance to the facilities. This will provide for the Sheriff's Office to have a common Security Check Point for all people entering the Courthouse complex. 3. Retain the rented auxiliary parking lot across Thompson Memorial Drive. 4. Enclose the Courthouse parking lot for Handicap spaces and employees only, and secure it with fencing and gates that are compatible with surrounding structures. 5. Discontinue the practice of renting office space for the Juvenile Court Services Unit, and dedicate a significant area of the new constructed space to this agency. 6. Remove the Guy house and the Sheriff's Office building to create additional parking space. 7. Dedicate the second level of the newly constructed space to the Circuit Court Clerk's Office, Juvenile Court Services Unit, and witness waiting room. ATTACHMENT D 8. Connect the first and second floor of the newly constructed area by a stairwell located at the west end. 9. Move the Sheriff's Office into the west end of the newly constructed area of the first floor. If this suggestion is adopted by the Board of Supervisors, it will eliminate the need to rent office space outside the Courthouse for Juvenile Court Services, address the space needs for the Clerks of Courts Offices, provide additional parking space, improve Courthouse security, and provide adequate housing for the Sheriff's Office in a strategic location to the Courts and Jail. I request that you contact Mr. Jim Mihalik and discuss the engineering possibilities of these suggestions to be presented tc the Board of Supervisors for their consideration. c: The Honorable Roy B. Willett, Chief Court Judge The Honorable John B. Ferguson, Chief Judge The Honorable Diane McQ. Strickland, Judge The Honorable George W. Harris, Jr., Judge The Honorable Vincent A. Lilley, Judge The Honorable Joseph M. Clarke, II, Judge The Honorable Philip Trompeter, Judge The Honorable Steven A. McGraw, Clerk The Honorable Francis B. "Skip" Burkart, Commonwealth's Attorney Michael J. Lazzuri, Director, Court Services Maj. M. G. Winston MarshWitt February 13, 1998 Mr. John M. Chambliss, Jr. Assistant County Administrator County of Roanoke P.O. Box 29800 Roanoke VA 24018 RE: Roanoke County Courthouse Study Commission No. 9806A Mr. Chambliss, ATTACHMENT E Enclosed please find our supplementary analysis of the Roanoke, Courthouse. This analysis focused on the structural concerns of the second floor location proposed for the installation of the mobile filing system to be used by the Clerk of Circuit Courts. To summarize our report, the existing structure, with modifications, could provide the proper structural integrity to handle the additional loads imposed on the building's structural members. However, there is a significant cost to be considered in modifying the structure and considerable disruption to the operation of the Juvenile and Domestic Relations Court. This disruption is due to the location of the structural modifications. The only way to reinforce the structure of the second floor is by opening up the ceiling of the first floor to expose the framing and attach additional structural bracing. Unfortunately, the entrance to the first floor, including the revolving door, two flanking doors to either side, and the glass storefront walls that enclose the first floor lobby area, are directly below the area proposed for the mobile filing system. For a period of, conservatively, two to three weeks, the main entrance to the building, and the principal access route to the Court Services Unit and the Clerk of Juvenile and Domestic Relations Court would be blocked by construction. Additionally, this would block the main public access routes to the Juvenile and Domestic Relations Courtrooms located on the second floor. The stairwell and elevator serving the Courtrooms are located in _, the general area of the construction work. Though an alternate route is possible to all areas through the Court Services Unit, it would be inconvenient for all parties concerned and create an additional security problem for the Sheriff. Regarding security: as the walls and entry to the first floor would be removed during the course of construction, temporary walls would have to be erected, or the area fenced off from public access after normal working hours. As building security would be compromised, additional manhours may be required from the Sheriff s Department to patrol the area. . 4656 Brambleton Ave. P.O. Box 21193 "Roanoke, Virginia 24018 Tele: 540.776.6322 ' Fax: 540.776.8612 MarshWitt Associates, P.C. ~ Architects, Value Engineers, and Planners MarshWitt ATTACHMENT E Should you require any additional information, or clarification concerning the report, please feel free to contact me by phone at 540.776.6322, or by fax at 540.776.8612.On behalf of MarshWitt Associates, thank you for the opportunity to perform the work for Roanoke County. Sincerely, J' ihalik C nstruction Manager _ .. .. ~ - 4656 Brambleton Ave. ~ ~ : P.O. Box 21193 Roanoke, Virginia 24018 Tele: 540.776.6322 Fax: 540.776.8612 MarshWitt Associates, P.C. Architecu, Value Engineers, and Planners ~ :. 1 ATTACHMENT E ATTACHMENT E ' ~ a~ .Q ~ ~ ~ c ~ ' U m n; ~ o ~ ¢ ~ N (0 C r (II ' 'O O N .C N O Q ~ m ~ ~ ~ ~ Y ' ~ m d c N ~ O ~ ~ ~ i~ v a~ ~ N ~ c~0 N ~ o o o o o~ o o o o o o o o~ o o o o o~ o~0 0 0 o o o o ol o o o o o o~ o o o o o 0 0 0o co ~c O C N O N CO N 00 O'J O C CD 00 00 00 O C O O M N 4'! J 0 0 0 (O 1 0 N O N O 00 O O ~ O N O O O O ~O O ~ Q O a r C7 r r r r r O M 0 ~ O r O O O O ~ ~ O Q~ ~ r r r r r O M to C7 N ~ am' C ! d} 64 fA EA , ~ EA EA ffl to fA ~ ER d4 lf3 E,9 FA lfl /fl tfi V! lf? I fR O O O O . O O O O t0 1 0 0 0 0 0 0 0 O O O O O O O Oi O 0 0 0 X 0 0 OI O O OI O O OI O CD ~ W O O 1~ 00 GO 00 00 GD GO tp Q1 O O ~ r •7' r ~ r 00 O O O ~ O • O O I O O N Q1 Q, o co 0 0 0 ~ ' o rn W ~ o of ui ri ~ci V r a H ~ Z .Q Oi w - L .C = L L L L L L L L ~ U W to ~ O L L L L L L L L SS O .fl . O .~ 10~ 0 O I F F- Z r O O ~ to ~ CO tt (D O O r N N i ' N ' (O r ~ r- ~ r r a N `~t N r N r N N I~ ( 7 ~ 1~ r U c .~ '~ ~ y U >+ a 3 x M c ° ~ r - O ~' ~ •L v axo - 3 w 0 ~ w o Z ~ ~ r t C N ~ E c O ~. 'O a i \ ~. 'O OD O L ~~ C ~ cN C U r ~ r X ~ d ~ ~ -p ~ (0 U ~ ~ ~ ~~ r C U > ¢ N L d ~ a v1 '° M N x t ~ o. o v ai ~ W ~ ~ a~ o ~ a~ ' W o ~ Qf a o x ~ N _ L ~ ~ L c'~ c c a c ~ p) C cII ..~ c E 0 ~ .0.. - N 0) O O 0 0 0 o C U 'V c 3 'V C N M N O ~ O ~ y V x ~ C = IC V ~ ~ N > o C N E E `~ O N N t ~ U > ~ C N N '~ != > O E O N c o ~ o a v o ~ v ~ ` U o ~ ~ d ~ ~ c ~ -a o . - ~ ~ ~ ~ ~ ~ o Z o 0 0 0 0 ~ c cca -v° n ~ ~ - ~ a _ p c ~ - ... - 0 = > o > 0 > 0 > .. p ~ .. .~ U .. ~ ~ -. s ~ o ~ c ca ~ a E l ca ~ E E ~ o ~ N ,c ~ w c w c ~ c m 2 m a~i W ' r N C7 ~' LCJ (D I~ 00 O O r N M ~ ~ ti O Q1 O r . Z r r r r r r r r ~ N N J i~ 1 J u ATTACHMENT E D Day-Williams Consulting Engineers, PLLC W 3239 Electric Road P.O. Box 20187 Roanoke, Virginia 24018 Phone (540) 774-5706 Fax (540) 772-3266 Eric W. Day, P.E. James F. Kinder, Jr., P.E. February 6, 1998 Mr. Jim Mihalik MarshWitt Associates, PC P. O. Box 21193 Roanoke, VA 24018 •' Re: Roanoke County Court House -File storage upgrade Commission No. 98-028 Dear Jim: ' We have completed our second review of the floor framing in the area of the proposed Mobile Storage System. This second review was conducted to make a preliminary determination of the work required to strengthen the existing floor structure for a file loading of 200 psf. ' Our approach to strengthening the floor system is to cover plate the bottoms of the existing beams and girders to allow a higher live load in the area of the files. We have checked the typical interior ' floor beam and the typical exterior floor girder at the existing file room, and find that with the addition of a modest cover plate, the existing structure can be improved to carry the additional file load. Given the existing typical beam spacing of 8'-4", it is very likely that new beams will be ' required directly under the file system rails. These new beams would be installed tight to the underside of the floor slab and would be attached to the existing floor beams. ' If the decision is made to proceed with a full analysis of the structure, this would require checking the interior floor girders, the steel columns involved, and the connections of the beams and columns. Since the beam and column connections are not detailed on the structural drawings, either ' the steel shop drawings would need to be located or we would need to visually inspect the connections to determine their capacity. If any of the columns are found to be inadequate, they would also need to be cover plated, and if any of the connections are found to be inadequate, they ' would need to be strengthened using additional plates or angles. ' Actual installation of the cover plates would require complete access to the underside of the second floor and possible access to the columns. This would require removal of the ceiling finishes (as well as ductwork above the ceiling) and possible removal of isolated wall finishes at the columns. All ' cover plate material and stiffeners will be welded in place which will generate significant amounts of heat and fumes. ATTACHMENT E With regards to the costs of this type of strengthening work, the actual costs could vary widely depending on whether the columns and connections were involved. For only the cover plating of the beams and girders, we estimate costs in the $8,000 to $10,000 range for just the structural work, not including the removal and reinstallation of the ceilings and ductwork. If work is also required at the columns and connections, the costs could reach $20,000 for just the structural installation. Please feel free to call with any questions concerning this matter. Sincerel , ~- v Eric W. Day, P.E. ATTACHMENT F rent298 Attachment F Rent Analysis February, 1998 Sq Ft Sq Ft Annual LOCATION Rate Used Rent I~lotes 1 SALEM OFFICE BUILDING $7.00 3,000 $21,000.00 Does not include improvements * * * * (Old Theater Building) 2 FIRST VIRGINIA BANK BUILDING 2a First Floor Space $5.75 6,500 $37,375.00 Includes Heat and Air Cond Owner wants to maintain vaulted ceiling of lobby area Offices available along side Lobby area could be used with modular furniture First Floor Space in good condition 2b Second Floor Space $5.75 4,225 $24,293.75 Space less accessible Unsure of condition of elevator Need Hdcp restroom Build out of space not included 3 508 East Main Street $12.00 4,000 $48,000.00 Need Hdcp access Need Hdcp restroom Has 12 parking spaces behind building Offices on second floor not hdcp accessible 4 106 Boulevard $7.00 2,100 $14,700.00 Problem with distance from Courthouse 9 offices plus reception area Approx 10 parking spaces behind building Need hdcp access to front of building Price does not include utilities 5 Lautenschlager Building 1,600 Did not view, not enough space 6 Roanoke Salem Plaza 2,700 Combination of two small store fronts Does not include utilities Must be buiR out 6,000 Old Hoffheimer space Must be built out Good Access to parking and visibility 7 Spartan Square Did not view 8 Salem Bank and Trust Bldg $10.00 3,000 Total build-out not calculated at this time 9 Vacant lot for Parking (Purchase) Purchase price suggested by owner of $170,000 " COURTHOUSE SPACE ASSESSMENT NEEDS FEBRUARY 24, 1998 REMARKS BY GERALD S. HOLT, SHERIFF TO THE ROANOKE COUNTY BOARD OF SUPERVISORS WORK SESSION I EXPRESS MY APPRECIATION FOR THE OPPORTUNITY TO ADDRESS THE BOARD ON THIS ISSUE AND THANK THE BOARD FOR ALL THEIR PAST SUPPORT FOR THE NEEDS OF THE ROANOKE COUNTY COURTHOUSE, JAIL, AND OTHER FACILITIES IN THE COMPLEX ESPECIALLY THE AUXILIARY PARKING LOT. I BELIEVE THAT ROANOKE COUNTY HAS AS FINE A CRIMINAL AND CIVIL COURT SYSTEM AS ANYWHERE IIV THIS COUNTRY AS SOME OF THE RECENT CASES TRIED HERE WOULD INDICATE. ALL THE AGENCIES AND COUNTY EMPLOYEES AT THE COURTHOUSE COMPLEX PROVIDE AN EXCELLENT SERVICE TO THE CITIZENS OF ROANOKE COUNTY. I HAVE BROUGHT COPIES IN GRAPH FORM FOR YOUR BENEFIT THAT DEMONSTRATE THE GROWTH IN ACTIVITIES AND COURTHOUSE USE BY OUR CITIZENS. THESE NUMBERS DO NOT TAKE INTO CONSIDERATION OTHER ACTIVITIES SUCH AS CITIZENS BUSINESS WITH THE CIRCUIT COURT CLERK'S OFFICE AND THE TEENAGE DRIVERS LICENSE PRESENTATIONS WHICH OCCUR TWO TIMES PER MONTH. SOMETIMES THIS IS THE ONLY EXPERIENCE SOME OF OUR CITIZENS WILL EVER HAVE TO UTILIZE THE COURTHOUSE. JUSTICE ADMINISTERED IN A PROFESSIONAL AND COURTEOUS MANNER WITH SAFETY AND SECURITY FOR EVERYONE IS OUR ULTIMATE GOAL. REACHING AND MAINTAINING THIS GOAL IS IN JEOPARDY DUE TO INSUFFICIENT SPACE IN THE ENTIRE COURTHOUSE, AND STAFFING OF THE SHERIFF'S OFFICE. WE CURRENTLY HAVE EIGHT STATE=FUNDED POSITIONS FOR ALL THE COURTS AND THE ENTIRE COURTHOUSE. IN ORDER TO PROVIDE MINIMUM SERVICE FOR THE COURT OPERATIONS THIS REQUIRES FOURTEEN FULL-TIME POSITIONS ASSISTED BY THREE PART-TIME POSITIONS. I AM REQUESTING YOUR SUPPORT FOR ADDRESSING THESE STATED NEEDS AS SOON AS THE COUNTY HAS THE FINANCES TO DO SO. 7.5 6 ~ 4.5 m 0 L 3 1.5 0 70~~ 1'~i~rrrber of :::Cases. #~er Year . 'R©anoke Caunt~ general District Gourt Traffic, Criminal, Civil 50 40 a~ ~ 30 3 O t ~ 20 10 0 rage i 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1988 1989 1990 1991 1994 1995 1996 1997 Iota! Number of Cases Per-Year Addendum F ir. .- 14 12 10 N .II t0 $ 3 O ~ 6 H 4 2 0 '~, Rc Juvenile & Q©mestic Retation~ court Traffic, Criminal II Total Number of Cases Per Year I ~f1RGIN'tA COURT C)F p-PPE~4LS! 250 ;~'' ~, ,,,, - - 200 ~ ~--- -- , F' --- ------- - --_ --- - ------ F ~ 150 o ~ r ~ -- ~ 100 ~ ~ kr k kk - 50 E i 0 1989 1990 1991 1994 1995 1996 1997 TOTAL # OF CASES PER YEAR *B n kee in data in'E996 Page 8 1989 1990 1991 1992 1994 1995 1996 1997 Addendum H TOTAL # OF INMATES [NCARCERATED (COMMITTALS) FACILITY OPENED IN OCTOBER 1980 10 6 m 0 t- 2 0 9,1 96 I i ~ 8, 18 7, 61' 6, 71 I 6, I24 6, 28 6, 6, 54 _- 97 I 1, .53 ^ i i 1980 1981 ~2 1983-84 19856 19878 1989-90 1991-92 1993-94 1995-96 1997-98 ALL FIGURES BASED ON TWO CALENDAR YEARS )RES FOR 1997-98 WCLUDE 4,598 FOR 1997 AND AN ESTIMATED FEGURE FOR 1~ ^ # OF INMATES . ..................................: Page 12 o~ OANp~,~ ~~~ a ti ~ z c~ 7838 STEVEN A. MCGRAW, SR. CLERK OF CIRCUIT COURT Remarks by Steven A. McGraw, Sr., Clerk Roanoke County Circuit Court To a Work Session of the Roanoke County Board of Supervisors Tuesday, February 24, 1998 Mr. Chairman, members of the Roanoke County Board of Supervisors, and county administration; thank you for meeting with us this afternoon in order to consider in work session our requests for your assistance to correct on-going problems at the Roanoke County Courthouse. We appreciate the fact that you have taken a proactive approach to our situation by authorizing the MarshWitt report as assembled primarily through the efforts of Mr. Jim Mihalik, and by assigning the additional responsibility of coordinating all our concerns through Assistant County Administrator John Chambliss. Both gentlemen have done excellent jobs for Roanoke County. As you know, Sheriff Gerald Holt and I campaigned together in 1991 for the offices which we now hold. After having served on the Roanoke County Board of Supervisors for eight years, I was honored to have been elected by the people of the county to the office of Clerk of the Circuit Court. Our office continues to be one of the few in the state which operates with excess fees; in other words, the revenues which we collect are higher than our expenditures for operations. Each year our office returns hundreds of thousands of dollars to Roanoke County and to the Commonwealth of Virginia. I have never made requests of this board which could not be easily covered by these excess fees which our office produces annually. During the past six years that we have been in office, Sheriff Holt and I have continued to work well together, with various county departments and with you. Today we are here once again to ask for your assistance. When I was first elected to the Roanoke County Board of Supervisors in 1983, Dr. Nickens had already been serving on the board for more than a year and construction of the "new" county courthouse was well under way. After more than five years of controversy and difficulties, the courthouse was finally dedicated nearly thirteen years ago on March 30, 1985. It was a significant improvement over the old courthouse, and I can remember the pride I felt, as that year's Chairman of the Roanoke County Board of Supervisors, being a part of the dedication ceremonies at our new courthouse in the spring of 1985, yet it now appears to have been built to meet the needs of the day rather than those of the future. Through no fault of our own, we have inherited a building which is now in dire need of expansion. P.O. BOX 1 126 305 E. MAIN STREET SALEM, VIRGINIA 241 53-1 1 26 (540) 387-6205 ® Recycled Paper In the past, you have authorized many improvements which I have requested for the clerk's office. These have included funding for an additional employee, a new copying machine and a new plat map reader-printer. Responding to requests from Judge Willett, Sheriff Holt and others, you have also funded a new telephone system and a new courthouse security locking system. New carpeting and the currently are being installed in many of our offices, and other areas are scheduled to be painted soon. Last spring, at my request, you approved a new rolling file system for the clerk's office so that we could store records in a smaller, more compact area of our record room. Unfortunately, when engineering studies were completed last fall, it was indicated that the floor of the record room would not support the additional concentrated weight of the proposed system. As I stated in my written comments attached to the report presented to you this evening by Mr. Chambliss, we are simply out of space. Things are as bad at the courthouse today as they were at the old county administration building several years ago when the Board authorized the purchase and remodeling of this building. It was a great idea, and this facility has served the county well. At the time that the decision was made to move out of the Brambleton Ave. location, conditions which you no longer allowed the majority of county administrative staff nor yourselves to endure are now being experienced by the employees of three constitutional officers, several judges and a number of other county and state personnel in the combined courthouse/jail/sheriff's office complex. We need your help. Please consider seriously the various proposals included in Mr. Chambliss's report and note, as stated in my written comments, that to date there is no solution for the file storage problems in our record room without putting forth a significant additional expenditure to strengthen the floor in that area of the courthouse. I cannot justify to you the $36,000 price tag that is estimated to be needed to correct this structural problem while still not gaining any other benefit as a result of such a large expenditure. This expense, in combination with the option of enclosing the atrium, could then be justified. However, if you decide that additional expenditures for courthouse improvements are not justified at this time, I can assure you that I will do my job for the citizens of Roanoke County to the best of my ability while I continue to work on proving to you that action needs to be taken to rectify this situation. I have sat where you are sitting, and I understand all too well the pressures under which you are placed as you strive to do the best job possible for Roanoke County's citizens. I will honor and respect your final decision on this matter and I will continue to work with you on both long-term and short-term solutions to our problems. I will be glad to answer any questions which you may have. Thank you. ACTION N0. ITEM NUMBER ~~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 1998 AGENDA ITEM: Work Session on consideration of program for emergency medical dispatching. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been reserved for a work session on consideration of emergency medical dispatching and potential methods of payment for the program. Respectfully Submitted by: ~. . C~~~-2~0 ohn M Chambliss Assistant County Administrator Approved by t~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Harrison _ _ Denied () Johnson Received () McNamara- _ Referred () Minnix _ _ _ To () Nickens _ _ _ C~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON FEBRUARY 24, 1998 RESOLUTION 022498-9 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Li~-~f~/ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Executive Session February 24, 1998 County staff requests the Board to adopt a motion to enter into executive session within the provisions of the Virginia Freedom of Information Act as follows: (A) to discuss the disposition of the County's interest in certain publicly held real estate, namely, a well lot and property known as Arlington Hills #2 Well Lot in accordance with Section 2.1-344.A.3. of the 1950 Code of Virginia, as amended. (B) to discuss the disposition of the County's interest in certain publicly held real estate, namely, a well lot and property known as Leslie Well Lot in accordance with Section 2.1-344.A.3. of the 1950 Code of Virginia, as amended. (C) to discuss a legal matter requiring the provision of legal advice by the County Attorney and briefings by staff in accordance with Section 2.1-344 A 7 of the 1950 Code of Virginia, as amended, namely, negotiation of an agreement with the Town of Vinton. (D) to discuss a legal matter requiring the provision of legal advice by the County Attorney in accordance with Section 2.1-344 A 7 of the 1950 Code of Virginia, as amended, namely, contract for sale of surplus water. (E) to discuss a legal matter requiring the provision of legal advice by the County Attorney in accordance with Section 2.1-344 A 7 of the 1950 Code of Virginia, as amended, namely, probable litigation, cable television franchise fees. ACTION NO. ITEM NUMBER ~=~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 1998 AGENDA ITEM: Public Hearings for Citizen Comment on the following items: • Real Estate, Machinery and Tools, and Personal Property Tax Rates • "Effective" Real Estate Tax Rate Increase • General Comment on the Upcoming Annual Budget for FY1998-1999 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: As requested at the February 10, 1998 Board meeting, staff advertised the proposed Real Estate, Personal Property, and Machinery and Tools Tax Rates for calendar year 1998 as follows: Real Estate Tax at a rate of not more than $1.13 per one hundred dollars assessed valuation. Personal Property Tax at a rate of not more than $3.50 per one hundred dollars assessed valuation. Machinery and Tools Tax at a rate of not more than $3.00 per one hundred dollars assessed valuation. In addition, state code mandates that when reassessment of real property in a locality results in a real estate revenue increase of 1% over the previous year, the locality must either reduce the tax rate, so that the revenues are no more than 101% of the previous year's or hold a public hearing indicating an "effective" real property tax increase. Also, consistent with past practices, the Board has expressed a desire to hold a public hearing to elicit "general" comment on the upcoming annual budget early in the development process. This hearing gives citizens the opportunity to express their priorities and concerns for the Board to consider during formulation of the upcoming budget. Ri-3 The public hearings scheduled for today are for receiving written and oral comment on these three topics. The public hearing on proposed Tax Rates were advertised on February 10 and 17, 1998, the "Effective" Real Estate Tax Rate Increase was advertised on February 17, 1998, and the General Comment for the FY1998-1999 Budget was advertised on February 17, 1998, thereby satisfying state code requirements for public notice. Attached is a memo that highlights specific points of today's public hearings. Respectfully submitted, Brent Robertson Budget Manager Approved by, C Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) VOTE No Yes Abs Harrison _ _ Johnson _ _ _ McNamara _ _ _ Minnix Nickens _ _ ~~_ 3 T E R MEMO O F F I C E To: Members, Board of Supervisors From: Brent Robertson, Budget Manager Subject: Public Hearings on 2/24/98 Date: February 24, 1998 On February 24, 1998 the County will hold three public hearings related to the FY1998-99 budget. These hearings will allow citizens the opportunity to comment on various items that impact development of the upcoming budget--assessments, tax rates, funding priorities, increases in revenues, etc. Listed below are comments relating to the public hearing and/or to the composition of the advertisement that appeared in the newspaper: Tax Rates The Board indicated a desire to advertise and set tax rates early during the budget process. This demonstrates the Board's commitment to not increase taxes and to develop a budget within existing means. Adoption of the rates are scheduled for the March 10 meeting. The tax rates were advertised at the County's current rates. The Board may not adopt tax rates above these advertised rates, (without readvertisement and another public hearing), but could adopt tax rates less than the advertised rates. "Et'fective" Real Estate Tax Rate Increase • The content and composition of this ad is dictated by state code. This ad is confusing and may alarm some citizens who do not understand its intent. • Identified increase in assessments for 1998 (over the previous year's assessments) was 2.57%. Increase assessments in 1997 (over 1996 assessment) was 3.32%. Thus, reassessment increases have slowed. • The average assessment increase of 2.57% (individual properties may be higher or lower) is comparable to other cost of living increases. CPI, nationally, is currently running at or slightly below 2%. • Total increase in the proposed FY98-99 budget over the FY97-98 budget is 3.7%. ~1-3 Members, Board of Supervisors Page 2 February 24, 1998 General Comment--FY1998-99 Budget This forum provides citizens with the opportunity to comment on maintaining, increasing, or decreasing funding for services and/or programs for the upcoming fiscal year. This hearing affords the citizen a proactive voice (what they would like to see) as opposed to a reactive voice (what the County AdministratorBoard of Supervisors have proposed). i i iiiiiiiiiiiiiiiii~iiiiiii~iiiiiiiiiiiiiii~iiiiiii~i~iiiiiiiiiiiiiiiiiiiiiiiifiiiiiiiiiiiiiifitiiiii~iiiiiiiiiiiiitl~,~ __ AGENDA ITEM NO. ' ~:~~~ ~~ APPE CE RE VEST =_ Q - PUBLIC HEARING ORDINANCE CITIZENS COMMENTS - _ ~ ,,,~;'Ce l.o.,.^~..~ ~ /~ 4C1 - ~v C tae. ~ _ SUBJECT: / S "~' I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each speaker will be given between three to five minutes to comment c whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to do otherwise. _ __ c ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. e w ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments _ with the clerk. _ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. .. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK I' _ fiiirii~n~i~~~ir~iiilnmi~i~inuii~~i~~n~inniiiiiniin~i~iiiiiniiiiuniiiiiiiiiuiiniiiiiuiiuiiiiiiiiiiiiiiiniiiiii~l ~IlllllllllllilllilllllilllllllllillllllllllilllllllillllIII{Illlllllllllillllllllilllilllllllilllllfllllllllllllillllllllllllllt~,~,- o:. _ ~~ _- - ~. _ __; AGENDA ITEM NO. ~~~ ~ '~'~~ -, .. _ _ _ _ _ APPE 4 _ CE REQUEST PUBLIC HEARING ORDINANCE CITIZENS COMMENTS s_ ~ ~ SUBJECT: ~`'`~--~ m ~~ -_ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. '~ _ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: _ ^ Each s esker will be iven be e p g , twe n three to five minutes to comment ... whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority o~the Board to do otherwise. _ ,_ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. __ ^ All comments must be directed to the Board. Debate between a recognized = speaker and audience members is not allowed. c ^ Both speakers and the audience will exercise courtesy at all times. __ ^ Speakers are requested to leave any written statements and/or comments = with the clerk. a ~ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK -. _ i -- ~ ~~ ~~ mllllllllllllillilllllllllliilllilillllllllllllllllilllllilllllllllllilllillllllllllilliiilllilllllllllillilllllllllllllllillilllm ~tttititttttii~~~~~~~~1~~1~111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111IIIII i,(ll s ~ ~ ~ AGENDA ITEM NO. r APPE CE REQUEST _ ~ PUBLIC HEARING ORDINANCE ___ CITIZENS COMMENTS SUB TECT: ~ ~- ~ ~~w a ~ ~ - I I would like the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. ~~_ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY~ THE GUIDELINES LISTED = BELOW: c .. ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, c and will enforce the rule unless instructed by the majority of the Board to do otherwise. . _... ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. c -_- ^ All comments must be directed to the Board. Debate between arecognized c speaker and audience members is not allowed. ._ -_ ;_ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments c with the clerk. ~ c ,_ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP i SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c c _ - -- c c ~ a NAME ~ a i,,~ (,Lji __ ADDRESS ~J~J~ Z ~ Irv w ~ G.~ ~Q , ,.. PHONE ~~'~ 0`15 ~J __ mllllllllllflllllllllllilllllllllillllllllllllllllllllllllllllllliililllfllllililllllllllilllilllilllllllllllllilllllllllllllll Itm UIflIttlllll!!11l11111III~l~~III~IIItIl~II!l~e~~~~Itttttttitttttlttilllllltlllllitlillltiiiiillllilllllllllllllllitlliiillllllli~ c c c AGENDA ITEM NO. ~~ -_ __ c ~~ t,~ ~QU~~T c c = PUBLiC HEARING ORDINANCE X CITIZENS COMMENTS s ~ ~~ ~ _ ~ ~. SUBJECT: ~ y d ~ ~~ o ~. -. s I would Iike the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c c FOR THE RECORD. I AGREE TO ABIDE BY~ THE GUIDELINES LISTED BELOW: °c s- e ® Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will ,~, decide the time limit based on the number of citizens speakin on an issue, .~ and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. _. ~ - .-~ o. o ® Speaker will be limited to a presentation of their point of ~ view only. Questions of clarification may be entertained by the Chairman. ®; ® All comments -must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. _- o s ,, = ® Both speakers and the audience will exercise courtesy at all times. ... __ ® Speakers are requested to Ieave any written statements and/or comments wAth the clerk. _ ® _. ~ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TD REPRESENT THEM. _. v s a_ ~ ~ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ~ ~ _ a ~~ o~ ~~ e ~ a... ~~ w.e ~~ e ~~ a +~ ~ ~ ~ ~ ar ~ ~ a ~~ s s ~. NAME l~ ` ~ '= a: _ i_ ADDRESS Jr~ 3 ~ - ~ S~ ~v2~ rox ~-~ l~-G~i~c~~ U~ ZYO~`f c - - PHONE ~ ~ `~ (~ 3 ~3 -- mt111IIUlil11111111111111I1111111111111111i1111[1111111111111111111llllitltllt11111111111111111111111111111i1111111111111111111i~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 24, 1998 ORDINANCE 022498-10 ENACTING SEC. 12-54.1. REGULATION OF PARKING FOR PERSONS WITH DISABILITIES AND AMENDING AND REENACTING SEC. 12-51. PENALTIES FOR PARKING VIOLATIONS SEC. 12-54. PARKING PROHIBITED IN SPECIFIED P ACES AND SEC. 12-59. PRESUMPTION. IN PROSECUTIONS FOR PARKING VIOLATIONS_ WHEREAS, the 1997 session of the General Assembly repealed § 46.2-1237, the enabling authority for the current county code section regulating handicapped parking and enacted a new Chapter 12.1, Parking for Persons with Disabilities, of Title 46.2 of the Code of Virginia, which provides authorization for local governing bodies to enact an ordinance which prohibits abuse of parking spaces reserved for persons with disabilities and to increase the penalty for violation of such ordinance to a maximum of $500; and WHEREAS, the Board of Supervisors recognizes the importance of protecting the rights of persons with disabilities to utilize parking spaces designated for them and, therefore, desires to exercise the authority granted to it under § 46.2-1242 B to make unlawful the improper use of parking spaces designated for those persons with disabilities and to increase the penalty for such unlawful use to the maximum permitted by state law; and WHEREAS, the Board of Supervisors further desires to exercise the authority granted to it under § 46.2-1244 to provide that the Roanoke County Police Department may establish and supervise volunteers to enforce violations of § 46.2-1242 and county code Sec. 12-54.1; and WHEREAS, the first reading of this ordinance was held on February 10, 1998; and the second reading and public hearing for this ordinance will be held on February 24, 1998, after publication and notice as required by law. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Section 12-54.1, Regulation of parking for persons with disabilities of Chapter 12 MOTOR VEHICLES AND TRAFFIC of the Roanoke County Code be enacted as follows: SEC. 12-54.1. Regulation of parking for persons with disabilities. (a) It shall be unlawful for a vehicle not displaying disabled parking license plates, an organizational removable windshield placard, a permanent removable windshield placard, or a temporary removable windshield placard issued under § 46.2- 1241 or DV disabled parking license plates issued under subsection B of § 46.2-739, to be parked in a parking space reserved for persons with disabilities that limit or impair their ability to walk or for a person who is not limited or impaired in his ability to walk to park a vehicle in a parking space so designated except when transporting a person with such disability in the vehicle. (b) The penalty for violation of this section shall be a fine of one hundred dollars ($ 100.00). (c) This ordinance may be enforced by the issuance of a summons or parking ticket for violation of the ordinance by alaw-enforcement officer, trained auxiliary police officers serving in a unit established pursuant to subsection (e) of this ordinance, or by other uniformed personnel employed by the county to enforce parking regulation without 2 the necessity of a warrant's being obtained by the owner of any private parking area. (d) In any prosecution charging a violation of this ordinance, no violation of this ordinance shall be dismissed on the basis of the property owner's failure to comply strictly with the requirements for disabled parking signs set forth in § 36-99.11 of the Code of Virginia, provided the space is clearly distinguishable as a parking space reserved for persons with disabilities that limit or impair their ability to walk. (e) The Roanoke County Police Department is authorized to establish and supervise trained auxiliary police officers to enforce violations of this ordinance. (f) The provisions of § 46.2-1247, § 46.2-1248, § 46.2-1249, § 46.2-1250, § 46.2-1251, § 46.2-1252 and § 46.2-1253 of the Code of Virginia, 1950, as amended, are each incorporated by reference into this section and made a part thereof as if set out in full. 2. That Sec. 12-51. Penalties for parking violations., Sec. 12-54. Parking prohibited in specified places. and Sec. 12-59. Presumption in prosecutions for parking violations. be amended and reenacted as follows: Sec. 12-51. Penalties for parking violations. Any person violating any of the provisions of this article shall be deemed guilty of a traffic infraction and, upon conviction thereof, shall be fined according to the following schedule: Double parking ......................................... $15.00 Parking over allowed time .................................15.00 Parking improperly .......................................15.00 3 Unattended motor in operation .............................15.00 Parking in reserved space .................................15.00 Blocking traffic ..........................................15.00 Parking within 500 feet of accident or area of emergency .........25.00 Parking in fire lane, in front of fire hydrant or fire or rescue building ....................................50.00 Parking in designated space on county property ................15.00 Parking atractor-trailer truck, semi-trailer, recreational vehicle, boat or utility vehicle on any public street in violation of section 12-52 ..................................15.00 Any violation of this article not otherwise scheduled .............15.00 In addition to the imposition of such fines, any motor vehicle parked in violation of this section may be moved to a garage or parking lot for storage at the expense of the owner of such motor vehicle. Sec. 12-54. Parking prohibited in specified places. No person shall park or leave standing a motor vehicle in any of the following places, except when necessary to comply with the directions of a police officer or traffic- control device: (a) Within any intersection; (b) Within twenty (20) feet of an intersection; (c) Within five (5) feet of the entrance of any public or private driveway to any street, highway or other public way within the county; (d) Within fifteen (15) feet of a fire hydrant on public or private property or of the entrance to any building housing fire equipment, rescue squad equipment or 4 ambulances; (e) Within twenty (20) feet or upon any bridge, viaduct or railroad crossing; (fig) At any location where, at the time, parking, standing or stopping is prohibited and official signs or other markers to that effect have been erected or installed and are visible to an ordinarily observant person; () Along any street, highway, of other public way within the county or part thereof constituting a part of the route of a parade for which a permit has been granted under Chapter 14 of this Code. The chief of police shall have the authority to designate any parade route and to post signs to such effect and when such signs are so posted, no person shall park or leave unattended any motor vehicle in violation thereof. Sec. 12-59. Presumption in prosecutions for parking violations. In any prosecution charging a violation of any provision of this article or any regulation or rule established pursuant hereto, proof that the vehicle described in the complaint, summons, parking ticket or warrant was parked in violation of such provision, together with proof that the defendant was, at the time of such parking violation, the registered owner of the vehicle, as required by chapter 6 (section 46.2-600 et seq.) of title 46.2 of the Code of Virginia, 1950 as amended, shall constitute in evidence a ;r 5 ~e presumption that such registered owner of the vehicle was the person who parked the vehicle at the place where, and for the time during which, such violation occurred. 3. That this ordinance shall be in full force and effect from and after February 24, 1998. On motion of Supervisor Nickens to adopt the ordinance as amended by Supervisor McNamara to eliminate references to volunteers and insert trained auxiliary police officers instead, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors 6 cc: File Joseph B. Obenshain, Senior Assistant County Attorney Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attomey Magistrates Sherri Krantz/Betty Perry Main Library Ray Lavinder, Police Chief Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S. W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Don C. Myers, Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Engineering & Inspections Terrance L. Harrington, Director, Planning & Zoning Gary Robertson, Director, Utility 7 Michael Lazzuri, Court Services William J. Rand, III, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Elaine Carver, Director, Procurement John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue s ACTION # ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 1998 AGENDA ITEM: SECOND READING OF ORDINANCE ENACTING SEC. 12-54.1. REGULATION OF PARKING FOR PERSONS WITH DISABILITIES AND AMENDING AND REENACTING SEC. 12-51. PENALTIES FOR PARKING VIOLATIONS SEC. 12-54. PARKING PROHIBITED IN SPECIFIED PLACES. AND SEC. 12-59. PRESUMPTION IN PROSECUTIONS FOR PARKING VIOLATIONS. COUNTY ADMINISTRATOR'S COMMENTS: f~~C BACKGROUND: The 1997 session of the General Assembly passed new enabling legislation for the regulation of designated parking spaces for individuals with disabilities in the form of a new Chapter 12.1 to Title 46.2 of the Code of Virginia. At the same time, the legislature repealed the code section, §46.2-1237, which authorized the current Roanoke County Code provisions regulating handicapped parking. This new legislation increases the maximum fines which may be imposed for various violations of such designated parking spaces to $500. SUMMARY OF INFORMATION: The new County Code section 12-54.1 tracks the language of the new Virginia Code § 46.2-1242B which authorizes localities to enact ordinances for the regulation of parking spaces designated for persons with disabilities. This new section also establishes a fine of One Hundred Dollars ($100.00) for a violation of these provisions which is consistent with the fine recently established by the City of Roanoke and removes the language regarding the penalty for misuse of handicapped parking from Sec. 12-51 of our code. Subsection (d) of the new code section removes a possible technical defense to these parking violations and, therefore, permits removal of subsection (f) from current Sec. 12-54. Subsection (e) empowers the Police Department to use volunteers to enforce this S-I ordinance, but no others. Discussion among Board members at the first reading of this ordinance indicated a strong consideration of deletion of this Subsection (e). If this language is deleted, then language in Subsection (c) referencing this subsection should also be deleted and Subsection (f) redesignated as Subsection (e). Finally, a technical amendment to Sec. 12-59 brings that section into line with a change in language made at the time Title 46.2 was adopted. FISCAL IMPACT: None. STAFF RECOMMENDATION: Alternative 1: Adopt the proposed ordinance and permit County law enforcement officers to cite violations of parking for persons with disabilities on Roanoke County summons or parking tickets; Alternative 2: Retain the present County code language and cite all violations of parking for persons with disabilities under state code requirements contained in §46.2-1242A. Staff recommends the adoption of Alternative 1. Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION Assistant County Attorney VOTE No Yes Abs Harrison _ _ _ Johnson _ _ McNamara Minnix _ _ _ Nickens Respectfully submitted, s- i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 24, 1998 ORDINANCE ENACTING SEC. 12-54.1. REGULATION OF PARKING FOR PERSONS WITH DISABILITIES AND AMENDING AND REENACTING SEC. 12-51. PENALTIES FOR PARKING VIOLATIONS SEC.12-54. PARKING PROHIBITED IN SPECIFIED PLACES. AND SEC. 12-59. PRESUMPTION IN PROSECUTIONS FOR PARKING VIOLATIONS. WHEREAS, the 1997 session of the General Assembly repealed § 46.2-1237, the enabling authority for the current county code section regulating handicapped parking and enacted a new Chapter 12.1, Parking for Persons with Disabilities, of Title 46.2 of the Code of Virginia, which provides authorization for local governing bodies to enact an ordinance which prohibits abuse of parking spaces reserved for persons with disabilities and to increase the penalty for violation of such ordinance to a maximum of $500; and WHEREAS, the Board of Supervisors recognizes the importance of protecting the rights of persons with disabilities to utilize parking spaces designated for them and, therefore, desires to exercise the authority granted to it under § 46.2-1242 B to make unlawful the improper use of parking spaces designated for those persons with disabilities and to increase the penalty for such unlawful use to the maximum permitted by state law; and WHEREAS, the Board of Supervisors further desires to exercise the authority granted to it under § 46.2-1244 to provide that the Roanoke County Police Department may establish and supervise volunteers to enforce violations of § 46.2-1242 and county code Sec. 12-54.1; and WHEREAS, the first reading of this ordinance was held on February 10, 1998; and 1 .~- f the second reading and public hearing for this ordinance will be held on February 24, 1998, after publication and notice as required by law. BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Section 12-54.1, Regulation of parkin for persons with disabilities of Chapter 12 MOTOR VEHICLES AND TRAFFIC of the Roanoke County Code be enacted as follows: SEC. 12-54.1. Regulation of parking for persons with disabilities. (a) It shall be unlawful for a vehicle not displaying disabled parking license plates, an organizational removable windshield placard, a permanent removable windshield placard, or a temporary removable windshield placard issued under § 46.2-1241 or DV disabled parking license plates issued under subsection B of § 46.2-739, to be parked in a parking space reserved for persons with disabilities that limit or impair their ability to walk or for a person who is not limited or impaired in his ability to walk to park a vehicle in a parking space so designated except when transporting a person with such disability in the vehicle. (b) The penalty for violation of this section shall be a fine of one hundred dollars ($ 100.00). (c) This ordinance may be enforced by the issuance of a summons or parking ticket for violation of the ordinance by alaw-enforcement officer, a volunteer serving in a unit established pursuant to subsection (e) of this ordinance, or by other uniformed personnel employed by the county to enforce parking regulation without the necessity of 2 1 ` ~^ a warrant's being obtained by the owner of any private parking area. (d) In any prosecution charging a violation of this ordinance, no violation of this ordinance shall be dismissed on the basis of the property owner's failure to comply strictly with the requirements for disabled parking signs set forth in § 36-99.11 of the Code of Virginia, provided the space is clearly distinguishable as a parking space reserved for persons with disabilities that limit or impair their ability to walk. (e) The Roanoke County Police Department is authorized to establish and supervise volunteers to enforce violations of this ordinance. However, volunteers acting pursuant to this section shall not have the power or duty to enforce any other traffic or criminal laws of the county or the Commonwealth. (f) The provisions of § 46.2-1247, § 46.2-1248, § 46.2-1249, § 46.2-1250, § 46.2-1251, § 46.2-1252 and § 46.2-1253 of the Code of Virginia, 1950, as amended, are each incorporated by reference into this section and made a part thereof as if set out in full. 2. That Sec. 12-51. Penalties for parking violations., Sec. 12-54. Parkin prohibited in specified places. and Sec. 12-59. Presumption in prosecutions for parking violations. be amended and reenacted as follows: Sec. 12-51. Penalties for parking violations. Any person violating any of the provisions of this article shall be deemed guilty of a traffic infraction and, upon conviction thereof, shall be fined according to the following schedule: 3 ~` Double parking .................................... $15.00 Parking over allowed time ............................. 15.00 Parking improperly ...................................15.00 Unattended motor in operation .......................... 15.00 Parking in reserved space ..............................15.00 Blocking traffic .....................................15.00 Parking within 500 feet of accident or area of emergency .......25.00 Parking in fire lane, in front of fire hydrant or fire or rescue building ................................50.00 Parking in designated space on county property .............. 15.00 Parking atractor-trailer truck, semi-trailer, recreational vehicle, boat or utility vehicle on any public street in violation of section 12-52 ..............................15.00 Any violation of this article not otherwise scheduled ........... 15.00 In addition to the imposition of such fines, any motor vehicle parked in violation of this section may be moved to a garage or parking lot for storage at the expense of the owner of such motor vehicle. Sec. 12-54. Parking prohibited in specified places. No person shall park or leave standing a motor vehicle in any of the following places, except when necessary to comply with the directions of a police officer or traffic- control device: (a) Within any intersection; (b) Within twenty (20) feet of an intersection; 4 ~~ (c) Within five (5) feet of the entrance of any public or private driveway to any street, highway or other public way within the county; (d) Within fifteen (15) feet of a fire hydrant on public or private property or of the entrance to any building housing fire equipment, rescue squad equipment or ambulances; (e) Within twenty (20) feet or upon any bridge, viaduct or railroad crossing; t~1 A«~, ,..,rL;«.~ ~ ,,,,a F r +1,,, 1,.,r..a;. ..,,.,..,.~ ., „1-. 1;.. ~+r~,, ,+ 1.;..1. t.,.,~, > > ~9 ~ eS ~sl~f~ ~xel~f~e-~ l ` ' i i i +,, a r , a ld -i ~ Sp t ~ ~ ~i ~~speE~ii ice ~3 4o~ ii~c p u r ' g9 ,cc- cc ,~~ ~ , cc vr ~~o p ~ ~g~e ~s~e 6e~e-e~ v;r,,.;,,;., , n g~s on e~ec- e~s „a„a n~~ , r ..,r~,;,,,. ~ --e - ,,,a ~,,,. +t, ~ „ , e > > , ~ntt,~r ;ate„+;~,..,+;, ,., „~ ~,, ,,t, ~ ~ t,~, nt ,,.t,,, ,.rna„ ~ r„a . .,t,,,,.. a a~ie~~-s e k~ t~ ~~ ~~ ~p ~pa e w~s~ ~ser~ec e~ e-~- ~~~ e~.~ t~n c; rrr, r.~ ~~:.rnr t~ nr. ~~„r fill font r. r ~ ;rr~nr t~.nr. n r f7l ~n nt n}~~t~ n t~n FeiiJt~•2iLT[e n., n 1-,,,~ ~n n ~ n c ; n.,, (~~) At any location where, at the time, parking, standing or stopping is prohibited ~~ and official signs or other markers to that effect have been erected or installed and are visible to an ordinarily observant person; (h) Along any street, highway, of other public way within the county or part thereof constituting a part of the route of a parade for which a permit has been granted under Chapter 14 of this Code. The chief of police shall have the authority to designate any parade route and to post signs to such effect and when such signs are so posted, no person shall park or leave unattended any motor vehicle in violation thereof. Sec. 12-59. Presumption in prosecutions for parking violations. In any prosecution charging a violation of any provision of this article or any regulation or rule established pursuant hereto, proof that the vehicle described in the complaint, summons, parking ticket or warrant was parked in violation of such provision, 5 ~' 1 together with proof that the defendant was, at the time of such parking violation, the registered owner of the vehicle, as required by chapter 6 (section 46.2-600 et seq.) of title 46.2 of the Code of Virginia, 1950 as amended, shall constitute in evidence a °~~~a ~~ presumption that such registered owner of the vehicle was the person who parked the vehicle at the place where, and for the time during which, such violation occurred. 3. That this ordinance shall be in full force and effect from and after February 24, 1998. c:\wp51~..\agenda\police\disabled.ord 6 WE, THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. SIGNATURE / /, ;'V7 ~ ''~ICCj'i~~ /1~ ~ii ~i~~GL2~l~ ~~ ADDRESS 1 5~~~~~~ l'~~ ~~~;A.c.~~ir (~,~~t~~ ~ ~ z. ~'~ ~~,c~ /~~l '~~°~`y vim`. ~= z ~~ ~ --- ~ , ( ~ f ~ ~~~Yz ~, ~~~~C~ ~ .l U~~~ `l n ~z%rn~~Z ~~ ~~~. ~'aC~.~~~~, C~~ . ~~~ WE, THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. ~: SI ATURE, ADDRES v~ `~~ -~ ,-~-'- ~ ~ ~ ~'~ ~ ~ . ` ~ z~ 153 ~~ ~~~w ~~ ~~~= -7~ ~s~ ~~~ ~~~~ r ~z Q-e~ , ~~;~; ag33 ~~ ~~ ~~~ ~~ ~ ~s ~. Ol ~ ~i<~~`~ ice. Sx~~"w`' ~~~ !~ ,q.-~ ~,~-- ~/~~ ~/.~ ~ ~~2~, ` ~ ~ ~ ~~ ~~~~ ~ J ~~ ~~~~ ~' ~~ ~~ aY ~~ ~a..~ ~~ J ba -~ c~~ ~ql~j ~c~.C~~G-~' y a~ I ~s3 ~~, Sv ~ ~ ~ J ' °." - ,~; WE, THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. S I GNAT ~~~~~~ ~j~:e~-~ ~(~ti ~~~ ~~ ~~~ ~ s~~~ J~ ~~ ~ ~~-~ ~xG~ ~' ~~ \~~~ 1 `'~~ o11G~ C~v~~~~ I~ ~.~ ~~~ ,~ ~~ ~ ~ ~~h~'u~~. ~a~~~ ~' ,, ~~ c~t~ ,~/ ADDRESS ,~~ / ~J ,,~ G'~~ ~~ .~~L~c~~-mot..' f0 ~i ,~ ~2-Z ~cv~~t~-n ~-- ~a.~U>1~~ ~ . ~~~~ 9 ~.~ ~~~ ~~~~~~ ~C.~. ~~"~" ~ , LEA ,~ r ~?3 3 ~ S 3 ~c~~'~ C~- ~6~~ ~/~T72/P ~~ l l22 ~ ~ltc~~~ ~~ ~~ 5 . ~, ~ ~ 1 ~~~.. Sites, ~~ ~r-J~ --..•-~~. v~ 2yei ~ ~/~ 2 ~ ~ s3 ~p G~/~4/ ~ .~iyyj fJ GC ~ " ! / ~ 1 ~~ ~~ . Z~`F 0" OC.JM~ti ,~~. VI'~~dw ~ Vin 2-7`/ 7~ "~~- y ~{i~ /~.,^ ,, WE, THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. SIGNATURE ~au1~~ ~~~c~ad~- ~~~a~t~ c~ s~ y~e ~~K f ADDRESS .fir i c~~,~~~~~ ~~' f~~~-,~~y~~~~ ~a~~ ~ fie, /.~., 02 ~o/~ O ~ ~~ ~ r~~; ~C~e e~ ~~ ~ ~~ ~~Yt ~ ~~ -~; ~~ ~v~s~ ~~z ~ ~~~ 02/24/1998 09:53 5056355626 FFB-2Q-88 TUE 1Q:32 ON TARGET INC RKE VA FAf{ NQ. 54p583B196 P. O1 W8, THE UNDERSIGNED (RESrDL"NTS) OF THE COUNTY OF Rt~ANOKE, CITY OF ROx1'YO1tE, TOWN OF VINTi~N (iYiEMSgg ~'iJRISDiCTIpA1S OF THE RQ,iU+(ORE vALLSY RESOURCE a-UTHCRY~'X) , VIRGINIA, $Y YTRTUE OF QUR ~IGNA7'U~tB3+ Ud FIEREHY REptUEST THAT A PROPERTY OWNER P'17oM THE BRRDS~Ir-W AREA, L4GATBD WxTHIN SOOo F$ET 4F THE SMITH Qhp D~IL,y' 8E ~ e AF~POYN'~.'MENT '~'0 THT BOARD OF nIREG"I'QRS OF ~EE~IN'~NC E V~GLEY RLSO RCE AUTHORITY. ,.,. 9IRNATUR~; ^~ ~ ~ ~D~ ~ b rte= . ,~fr,~ s ~a ~ ~-~J..~ . ~. q, ~--) ~' ~~t~--- G'vL (~~ ADDRESS ~~ NMT MATERIALS DEPT PAGE 01 WE, THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIR'T'UE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, 'LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. SIGNATURE ADDRESS 1 ~ ~~ '~ ~ ~ ;~~~=3 -- C ~~ III ~ ,~`~~ ~~ "" JL.L 'J ~,~ / ~I 1. ~`,~~'/~ ~;`L'" ~, 1 ~/, 4~/G.~ .~~ ~f r" ~, - 0~5~1~ -----<. ~ c.~n~ ~ 3 ? O ~? ~ ~~ ~c1 ~ y o2 ~ i 5,.3 ,~ ~ ,~ A i ,~ n ~ (~ 1 ~ ~' " r~ f n ~ I ,r.. ``__ ,' ~~ ~~- ,S/'~ -a ~~ WE, THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, HY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. SIGNATURE ADDRESS ~~~ iY ~n 4 ~-~ ~--- ~2,~ ~ Zoa J~~1.J i°aYL~ ~Zo ~ ~~~'ZJ~"S~- ~~' ~/o~~ ~ ~~ ~ ~ ~~ ~ ~ ~ Tom` ~ -,~ % : t ~ ~ ~ . ~`,,z~ ~, l'hd7-u.~, in~~s„/LL~-y~iV GZ,t~L /~-y~o-f' V .~~C~1 1 -ter + f ~+ e WE, THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. SIGNATURE ADDRESS z- 15 3 ~ ~.~-, , ~~ ~ ~ ~~ - ~ r ~.:- ~ ~ ~ . L. ~-t `1""x'1 y~~-~L~ t 1 j / 6 ~ ~-~~, ;~ 2~~,,. , ~ ~t~ .c%,..~ ~ jt~ ~-- y t b~ ~:. __ '~ `~' ` i C.' `~ ~ ~`~c~ C~:'~,e~t.~ ~~ `~~-~~;~,,. V fit' ~~ '~ / 7 -~ WE, THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON (MEMBER JURISDT.CTIONS OF THE ROANORE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AR~b~, 'LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AU'T'HORITY . (SIGNATURE ADDRESS ~~~ -___ _ _.~. ;~ . ~. ~~~c~~ ~ t a., ~ r. ..~ ~ ~ ,~ ~__.< <~ .. ~~ ,. ~_ in1E, THE UNDEkSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITYj, VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, 'LOCATED WITHIN 500U FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APi~OINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. SIGNATURE ADDRESS i, WE,•THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. SIGNATURE ~ ~. i . ; ~~~~ v~ /~ ~~~? l~ ~`~~ ~/S~r ~ ~~ ~~ ~~v~, ' ~~~ ~~~~~ l/I'/ ~I~cr`' /~yCYT ~~ Q ,~ v~_ f~ >~~~ ~~ vYh ~- ~~~~~- ~~~~~` /,? ~ C',J Gz~~ ,~ ADDRESS ;~ ~1 J ~;trc~SG~G~u/ ~u .~f~ (P~t ~ 4 / / ~~~1 ~ ~~ .~~~ 2w: ~~~ °2c ~% ~G~~~~~~ zW ~ 5 3 ~~ . ~.( ~-~ t 1, ~'t. a a~Sh ~~ tZ ~ S rt-l e ~. S 17~ .C3 ~ 4~~ ~ 6 w ~i ~~• N ,,. UL. .~ ~ J~~ ~'yi a- 7~(3 3 r~cls~ ~~ ~~ S (~~~~~ U,~ z~is3 G h ~~~ S~ ~~M ~/~ ~ y ~.~ ~~ yL ~~ ~' ~~ F~fi~~ •'~ ~ // ~ Lame Sk Ip~~ ~~ ~v~sj 35~~ 1~~• C~C~/ 3 b 6.J WE,'THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. SIGNATURE I~~ ~~" ,~ dam'~,r~,lw~ ~d~ ~~ ~~~~ c~l~v: ~1-. ~ k., p-~. ~.~.e.P,.~~G~/°' t~~- ~`- ~~w ~ 'c`~ s~ ~,~~ ~a,~ ~~ Ir+~~~ ;~ J ADDRESS ~~ 3ra~ s~,~~ ~~ ~.U ~ S~ y ~~~ h'-oore ~c~• ~~l1s 3 ~~5 ~ ~~`~~~~~ ~//sue ~~`~y ~~.1u.c~S~~4~ 2 ~ls~ `~' f ~~ ~~~ L~~/~ ~SL'i Tr'~,l ~i ~^iC ~ y/~ ~ 13 ~~~~~~,~ hd s~l~~, ~2~ ~s~ ~~~~ !~C c~ ~ ~ ~ ~~ a, ~-~-~ ~ ~ ~~~~~ ~~( ~~~~ ~~ ~~i~ -~~ ~3S 3 WE,"THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON {MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE SIGNATURE .ai ~ ~~~ ~ ~~~ ~ ,~ ~~ C~~ ~ 5~~'nC~r''~-~ ~~ G'h~~-- ,.~~ / , ~~L~~ ~~ ~~ ~ ~~ ll~r/ ~ ' ~.. ~_ ~ ,gam--r~~ a- ~~~ ~7~ ~--~ ~~ ~~~'~ ~ ~ i ~ ,~;~Q -~ ~,~-~ ~ ~-- ADDRESS 3 ~~~~~~~~ S ~- ~~. ~~~s 3 ~ ~ ~ ' `s/r'S ~ ~l C>~ ~- ~ -~aC~~tl1a ~,.1 ~Gt' . ~~.~.Q rrr,~ (~~.~.. 24-rS~ 1 _l V ~~ v ~~i ~J ,/~ ~ ~~ ~ ~~ tip. VVV ,`,t s~ Q~~ s ~ ae~( Ste. /~-. ~/~'~ ~~~s 3 ~~L-~9 ~~- 5,~,~"_ ~~ 2'~~s~ `~~ ~` ~~ Zo ~~ AZsr~~g~- K~ z~ l s 3 ~ ~ ~~ ~~ 7~ ~ ~~~ ~, ~~ ~~~s R ~~" 7 ~e~ o ,~ ~ a~C.~ /~ l[ ° ~ << r~ ~/ 3~~'a ~~~~ ~ l y WE, THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON {MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. SIGNATURE ADDRESS ,~ ~ S~ ~~~ ~~~ /~ C ~ ~_~_ . ~~ ~~, d'am`' - ~~ -~.~ ~~~/~~ t--q--' ~~~' ~.ti~-e-e-~---- ~~ ~7 ~~ ~ ~-~ S~ ~ v (~ ~~ ('G 5 ~~ ~~~ 37 ~ ~ ~~~%~ ~ s~ .~ y/ ~ ~ U 3 ~ ~,~~ ~U i X07 ~~ ~ jd ~.~~~~~ ~~ ~'~ S~<<~ GA^ ~ ~'~' f p3 ~A,J Sew ~' ' ~~ - --~--~ ~, ~~ ~. SlO G~ WE,~ THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. OZ,~-=° 4~ //! c /S -~ ~~ ~.a- ~a,~~'~-e-P ~~~h~- s 3~ a N~~ a~ 2a _ Roa~oke,~l'a . ay ova a1~7 /?yi~ti L,~, s~ , /~l1'e, G~ ago/s- IR33 lJ~-+~y CUv¢^ ~°~ l ~ "~ ~' l~ ~ ~Dl,~rie+V /~ ago ~ ~ ~ ~~~-`~~ SIGNATURE ADDRESS _ WE, THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. S IpG~NATURE ~~~~.~ GJ ,,~,~ -~,~~ ~ .: , ADDRESS j /' . / ~3 Z~ ~~~~~w ~~ ~G ~~ ~ ~ ~,~~ £~~fR<< ~~, sw ~f ~~.. RoR,~nk~,~~, a~of~ ~Cc- WE, THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ~ ~~ ROANOKE, TOWN OF VINTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. ~~~zY~~ ~ yts3 Z4rs3 ~~3 ~-b~o ~' 16) (~. 13~ l4 ~S 16 i7~ ~ .___.._ -~) crl .~.~.______ ~l a-~ a3 __._____.----____________. __.___. .__..__.. ___- __-- SIGNATURE ADDRESS WE, THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. SIGNATURE ADDRESS aj ~-1 J 7 ~-~- -- 16 t ~. t3~ ~~1 rs1 ~, t~ 'g~ -<< ~.>> ~~ a3 ------ _ _ ._ . _ _____ ___ ~~> WE, THE UNDERSIGNED (RESIDENTS) CORRIDOR PROTECTED AREAS OF MON` SIGNATURES, DO HEREBY REQUEST A LOCATED WITHIN 5000 FEET OF THE COUNTY APPOINTMENT TO THE BOARD RESOURCE AUTHORITY. OF THE SMITH GAP LANDFILL AND RAIL ~~J CGOMERY COUNTY, BY VIRTUE OF OUR PROPERTY OWNER OF THE BRADSHAW AREA, SMITH GAP LANDFILL, BE A PERMANENT ROANOKE OF DTREGTORS OF THE ROANOKE VALLEY NAME o // ADDRESS ~jyvnci,D. ~/(.~' ~~utiv ' 1 '~ / I l .~/ ,~i~/t lu~, ,C-///'S fzi ~ , (l~ ~ tiC ,~' ~7 Gi ~;LG~'~ ,,~~ ~7 o r 3.5''0 ~eQiB,®s~~`'" ~j, ~c.Clsov~~ r~~. 2 sG ~ ~ ~ ~ 7 ~~ ~~ ~~~~ ~~ ~ ~ ~~ ~~~ S S C~~t~ '~ ~. ~` ~ WE, THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF 6~ ROANOKE, TOWN OF VINTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. SIGNATURC~ C~~~ ~' ue~ { '~' _ ~'~ t-- _ ~-- ,~~ .~ .. ~~ , titi ~~~~~~~ -~~~ n (/~ ~" j."° ~ ~~ ~_ ~~ ,Q V~~~~ , ~~~ ~ vrn,~,f.~J ~ ~~ ~.~.~. v ~~~ ~ ~ l~ JJsZ~R ywl~-~.- '~i'~ ~'d ~:~d~ I/~ . ~ ~v~ ~ `5 $ ~ ~ ~o~ S 1' `c~J ~- sa-'~ ~~{L S3 33Z1o ~.u~ ~~~c~a,~.eJ Z~'Dl~' 3 -. - .~ _. l ~ ~ L_ v %l~. l` F~ ;'~"~. /you- ;~c~ y~,-}~cJ ~~ ~' ~~ dY~, ~-'~ . ) x'11 ~50~,Gt6~-~, ~~ ~~{j~~~ ~, , r ~ ~.~ ~+ .. 2d ~sL ~ `~• ~ ~a~~~~ ~ ~~1 ~ ~~7 ~ ~'~~. ~. ~~ n--ion, ~'~ ~ ~~~~ a~~1 W vs~f'rnd~~- ~+. OJi,J ,~~c~~~ ke , V~ ~y01~2 WE, THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. ADDRESS ~~ ~~ ~~A / ~ ~ ,, ~~~~ ~~~~ ~~ ~~ ~~~e ~~ , 1 _ / ~--~ .~7! 3 Z. Z~ • ~+~.~ `mil • ,,~..r.~,, Utz ~,~1 ~'3 ~/ 13 .~ ~~;~~.u-~c~v /~ oa ~ ('~ 1-G, ~ 5 fon v A~ a yo ~ 7 ,~.s ~v a~ ~, vA ava~ X333 ~:G- e'~ /~, _- ~ ~'~~~- ~ ~- ~ ~ , ~~ ~ ~~, ~~ , . ~~~~ Z SIGNATURE ~: ~'.dd~~-~~w Z~ - ~-_ WE; THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF C~ ROANOKE, TOWN OF VINTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY lC~ RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. SIGNATURE ADDRESS ~~.~ ~~aa ~~ u~ _S'c~ c- ~~ ~ ~,-~~-~~ ,~,~~~5 ,~y ,vim ~~L I,~.~, ~~.~ .~~~ ~ ~ ~~ ~~~ < < ~~ ~~ 5~~~ U ~~ ~ _ j~ ~ Sc,~i.~~ c% , ., ~~r~ ~7 ~~ C %~~~~~ L~ 7 ~ ~~~ ,~~~ .s~'~1~~~., plc, i~ ~~ ~ 6 , ~"~~/~ ~~ ~- ~ 1 l.~J ~~ ~~ S~I~ ~~~ ~ ~ j~~e ~~~ ~ !1~ ~ y~ ~ tea- ~ ~,~ ~:~ .~. /~ ~~ (~ ~? ~ ,~~r' /~~~~ ~~~~ ~ ~-~°/sue ~~ ~ ~~~ WE; THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VIIJTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. S ATE ADDRESS ~~~~ ~~ y J _ .~ IJ ~ s ~ ~ sue- ~.~- ~ C~a1/L~~C.t%'~/ ~ ~ ~~ C1 ~ /~ L-~~''-~/ ~E~~''.1~ l~Zl `t/. 1~ i~c~ ~U ~~ ~~ ~~ls-3 ~Z~ ;, ~~ r~ ~ ~ ~~-Y? ~2~ ~-~2t~~ ~y~~ ~ ~~-~ 5'H 2~( ~ a i ~ ~ r ~ ~ ~. ~ a test c Uff~ ~' E ~ 5 3 WE; THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. i~ SIGNATURE ~ ~ ~~ -,~... ADDRESS ~~6y ~f~~~~~~~ R~ s~.l~~ v~ ayes 3 ~ioa ~~- ~~~ ~ ~~~~ ~ a~ 15~ G ~~-J ~~ ~ ~~n l~ ~ ~ WE, THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON {MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. SIGNATURE Ij .~`lJ '/J^^ V, +~ 7 ~~ nx ~ V '~ 4~ ADDRESS _... _ ._ y.._.__._._._.~.. ~~~~G~ ~ . ~~~rL/eao~e~.O~i~ca.~ ~ 16) l ~. 13 l~ iS I~ l7) 1~ 1~ aC) a-1 aa~ ___..___~.~__ e ~ __ ._.,.____ ~. ,. ..~.__ .~~....~._~.___~.,a....,~..~_.~ a3 ~~~ ~~ K/ WE, THE UNDERSIGNED (RESIDENTS) OF THE COUNTY OF ROANOKE, CITY OF ROANOKE, TOWN OF VINTON (MEMBER JURISDICTIONS OF THE ROANOKE VALLEY RESOURCE AUTHORITY), VIRGINIA, BY VIRTUE OF OUR SIGNATURES, DO HEREBY REQUEST THAT A PROPERTY OWNER FROM THE BRADSHAW AREA, LOCATED WITHIN 5000 FEET OF THE SMITH GAP LANDFILL, BE A PERMANENT ROANOKE COUNTY APPOINTMENT TO THE BOARD OF DIRECTORS OF THE ROANOKE VALLEY RESOURCE AUTHORITY. J ~) 16~ l ~. 13~ -y~ ~S} 16} P -I ~~ -7 'g~ ~q~ ~~l ----~ ~~ ~~~ SIGNATURE ADDRESS uttltttiiitti1111ttitlltttititl1111111111111111111111111111111111111111111111111111111111IIiIIIIIIIIIiIIIIIIIIIIIIIIiIIiIIIIIIIIIJ,~ = _ _ AGENDA ITEM NO. ~' ~ ~ _. _. ... A.PPE CE R.EQU ST PUBLIC HEARING ORDINANCE CITIZENS COMMENTS _. ._ c SUBJECT: `~/Vtl`~ ~~4-~ L ~ ` `c L C__ ... _ ._ __ I would like the Chairman of the Board of Supervisors to recognize me during the ~ meeting on the above matter so that I may comment. ' = WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY~ THE GUIDELINES LISTED ~_ BELOW: . ^ Each s Baker will be iven between three to five minutes to comment whethe P speaking as an individual or representative. The Chairman will decide the time Limit based on the number of citizens speakin on an issue, c and will enforce the rule unless instructed by the majority otgthe Board to ,_ do otherwise. _ = . _. ._ c ^ Speaker will be limited to a presentation of their point of view only. c Questions of clarification may be entertained by the Chairman. -_ c ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. ~~ -_ ~~, ` ^ Both speakers and the audience will exercise courtesy at all times. i~ _ ^ Speakers are requested to leave any written statements and/or comments with tine clerk. c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP .' - ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c ~ ... PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ~ c a r ~..~ ~ ~ ~ ~ ~~ - - - ~ ~ ~ _ - ~ mllllllilllllllillllllllillilillililillllllilillllillllllllllllilllllllliillllliilllilililililiillllllllliiilllllllllllllilllitllm Jlllllllliillllllllillllllllllllllllllllllllllllllllllilllllllllllilllllllllllllllllllilillllllllllllllllllllllllllllllllllllllll,(~,I AGENDA ITEM NO..._.A.~__:_ APPE CE REQUEST PUBLIC HEARING ORDINANCE CITIZENS COMMENTS SUBJECT: ~ /~ ~-/ ~ / ~ ~- ~_ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will - decide the time limit based on the number of citizens speakin on an issue, c and will enforce the rule unless instructed by the majority ot~the Board to do otherwise. ^ Speaker will be limited to a presentation of their point of view only. i Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. __ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ~ c ,_ _. ~ - _ _ - - ~ a ~ ~ a ~ NAME ~'~ '~ ~ /<' v C /~ ~~",,; S X" ~ c ADDRESS S ~~~, f',!~''f'~ s ~/~T~.-i ~'~ .5~~_~ :-~-~ ,_ PHONE 5~ ~S ~ ~=~' ~ /_ .Z>, . ~ ~ IIIIIIIIilllllllllllililllllllllililllllilililllllilllllllllllllillilllillllllillilllllilillllllllllllllllllllilllllllillllllilin{ ~~~~ii~~~iii~iiiiiiiiiiiiiiiiiiii~~~~~~~~~~~~~~~~~11111111111111111111111111111111111111111111111111111111111111111111111111111111I,1 AGENDA ITEM NO. ~~" ~-~ .,, - - _ ... APPE CE REQUEST _ = PUBLIC HEARING ORDINANCE ~' CITIZENS COMMENTS _. ._ SUBJECT: L ~~ ~,,f ; ~.., ,1 _ ~ ~ _ ,. ~ ..., c~~~-`~ oA /`~`" ~ t ~ / ~. +c/ LS 1~ I~~ ~~ _ ~ _ ? i ~~ ~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY~ THE GUIDELINES LISTED r ~ i = BELOW: '- i ~ a _ ~ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will .= decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to= do otherwise. _ _ ... ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. c ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. c ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. ... ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. ,= c ~_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - ... ... ._ - ~ _ ~ -- mill111111111111111111111111111lIIIlillllillllillllllllllllllllllllllilllilllillllllili11111f11111111111111111111l111111111111111n1 ~IllllllllllllllllilllllilillllllllllllllilllilllilllillllllllillllllllllilllllillllllllllilliillllllllllllllilllllilllllllllllllJ,l,) r ~ i ~ ~ ~ a ~ ~ ~. = AGENDA ITEM NO. APPE CE REQUEST _ PUBLIC HEARING ORDINANCE, 1/ [~T~t'~~F~vc rn~vr~rF.rrrc _ _ SUBJECT: ~ ~~ti ~ ~ ` ~.~~.~~~~ - ~ . c I would like the Chairman of the Board of Supervisors to •ecognize me during the meeting on the above matter so that I may comment. __ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THF, RF.CnRi~_ T A[tRF.F. Tn eRrnTi' RV Tug !'!TTTTL`T T1~rL~C~ T TC`TT.~T c BELOW: c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, c and will enforce the rule unless instructed by the majority of the Board to do otherwise. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. c ^ Speakers are requested to leave any written statements and/or comments vv~th the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. `_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c . _. c NAME ~ ~ ~.~ 2. ,, = ADDRESS r, _~ ~' i c PHONE ~ ~ mIII1lAllllllllilillllllllillllillllllllillliilllliillllillllillllillllilllilllllllllllllllf111111111111111111111111111111111111~ ~illillillilllllllillllillilllilllllillllllllllllllllllllillillllllllillillllllllilllllilllllllllllllllllllllllllllllllliillillll,(~ s ~' • ~ = AGENDA ITEM NO. 1 ~~~ ~-.~ APPE CE REQUEST PUBLIC HEARING ORDINANCE CITIZENS COMMENTS r " " n " SUBJECT: ~ ~ 1` "c I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. r " WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY~ THE GUIDELINES LISTED BELOW: c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, c and will enforce the rule unless instructed by the majority of the Board to do otherwise. c ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized c speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c ,=: PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK NAME <e~~ v~ ~~ ~u I ~ - ADDRESS_ ~ ~ S ~ P./ki~ S ft ~~ R.~~ - PHONE --~g ~ - ~ (~,~ _ _ mlllll111iililllllllllllllllillilllllllllllllllit111111111111111111111111111111111111Iiillllllilllllllllllllllliillllillliillilll~ ~Illllillliillllllilllllliilillilllltilililllllllllllllllllllllillllillllllllllllllllll)IIIIIIIIIIIII_illllillllllllllllllllllllll,(j~ _._,-------------_____---~---_____----~------I~---- AGENDA ITEM NO. f f APPE CE REQUEST PUBLIC HEARING ORDINANCE ~ CITIZENS COMMENTS c _. SUBJECT: S m ~ `~~~ ~ r`~,o ~~ ~ ~rlr~ o ns r~~ ~- ~ = I would like the Chairman of the Board of Supervisors to recognize me during the r meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: .~= __ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ... ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments a with the clerk. ... ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP = SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM.- . _ -_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK a s ~ ~ ~ ~ ~ a _~ I ~Illllllllllllllllllllllillli11111111111111111 IIIIIililillllllillllilllllllllllll lllillllllillllllllllllllllillilllllllilllll1111m Uliliillilliiil1i111fi11iilI1111i1111i1111811111111l1111111111I1111iII1i1111i111iliililililiiiililiillUiiiil111iiilillill1111111,llJ ~_ ._ AGENDA ITEM NO. c -_ APE CE REQUEST PUBLiC HEARING ORDINANCE ~ CITIZENS COMMENTS e o SUBJECT: I would like the Chairman of the Board of Supervisors to recognize me during the e meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY~ THE GUIDELINES LISTED ,= BELOW: _ q ® Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will _ '~ decide the time limit based on the number of citizens speaking on an issue, c and will enforce the rule unless instructed by the majority of the Board to do otherwise. - `~ - ® Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. s ~~ s ~~ ® All comments must be directed to the Board. Debate between arecognized s speaker and audience members is not allowed. s ~~ se ^ Both speakers and the audience will exercise courtesy at all times. __ .® ® Speakers are requested to Leave any written statements and/or comments with the clerk. ~_ ._ ® INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c = SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c ._ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK i ~ Y~ ~~ i ~~ r~ ~~ }~ ~ ~ ~~ s - _ ~~ s~ ~ ~~ ~~ ~~ ~~ ~~ ~_ fillllllltliillllllilllli111111111111111111111111111111111111111i1111111111111t111111111111111111111111lllllllllillilll llillllllll'~1 Jlllllllllllitillillllllllillliilllllllllilllllllillllllllllllillllllll 1111111 llllllllllilllliillllillllllllllllllll Ililllliilll111I ~ a _ ~ ~{ _ _ AGENDA ITEM NO. ..._~~,._ '~ _ - APPEAR AN(''F T?Tt1TTT'CT _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS r s _ _ ~ ~ ,~ _ ;~. ~ .. ~= ~~ .. I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED c BELOW: ~- ^ Each speaker will be given between three to five minutes Io comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority o~the Board to L 7 do otherwise. ', _ ^ Speaker will be limited to a presentation of their point of view only. c Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. c ^ Bath speakers and the audience will exercise courtesy at all times. c ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. __ _ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ _ _ ,_ ._ .. _ e _ ~ f, i ! ~ ~~ ~ f C .; ~ ~ NAME ~ ~ _ ~ ... ~- ADDRESS ~' r'~ ~~- ! ` - ~ ''~ J`~ ~'~ . ~ . ~,, ~ ' < <. "" PHONE __~' ~ ~~X`'~ ~ - ~; _~5 C~~ `~ ~' ~illlIII111illlllliillilllilllll1111111111111111111111I11111111111111111111111111IIIII11111111111111111111111111111111111111IIII1~ U,ttttttttttttttttttttttttttttttuttttttttttttttttttttltllltltitttlttlltlttlttttttltlttttttttlllttltttllltttlllitlltlll111ltlltil,~~,J - l - _ , - _ AGENDA ITEM NO. ._ _-- ..~ _ ,~ ~-- .~ -- 1-~.C JC E ~i ~E ~ ~J Q U E ~ 1 _ ~. e PUBLIC HEARING ORDINANCE CITIZENS COMMENTS ._ SUBJECT: ~ ~ ' ~~ -~ ~~' ~~ ~ ~",~~-- ~ , w .~ ~ ~~ e ~~ I would like the Chairman of the Board of Supervisors to recognize me during the° meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS .= FOR THE RECORD. I AGREE TO ABIDE BY~ THE GUIDELINES LISTED .~ BELOW: ° ._. °~ ® Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman- will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to .- _ ~.. ° do otherwise. -- ~° ° _ ® Speaker will be limited to a presentation of their point of ~ view only. Questions of clarification may be entertained by the Chairman. _ ° ° ® All comments must be directed to the Board. Debate between arecognized = speaker and audience members is not allowed. - ._. ° s~ s ® Both speakers and the audience will exercise courtesy at all times. .~ ® Speakers are requested to Leave any written statements and/or comments wath the clerk. ° ,~ ® INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANISED GROUP . SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP = ALLOWING THE INDIVIDUAL TO REPRESENT THEM. .e.. ,= ~ -_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK i ~~ ~ `~ ~~ mr ~ ~ ~~ ~ i BSI ~~ ~~~ ~ ~ ~1~ ~. _~ ~~ .~ mi11111t1111111~11illllllllllllillllllllllllli1111111111111111111111I1i11111illlllllllllllllllllll1I111111111l111111111111111l111~ Illlllllllllillllllliiilitlllilllllilllilllillll111111111III1111111III1111111IIIIIIII11111111111Iilllllllllllllllllillllllllllllj~,~ .~ _ r _._.___. _._._._. a ..~~..w~._.___._..__._._.~~._._.__._._._._.~_.___._.__._-._'' ~~ ~ ~~ AGENDA ITEM NO. ~ APPE CE REQUEST _ _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS SUBJECT: ~ N~ ~~ (~ N ~Q ~ N ~ ~dlV - V`i~ c I would like the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, c and will enforce the rule unless instructed by the majority of~the Board to do otherwise. c ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. .. ^ All comments must be directed to the Board. Debate between a recognized c speaker and audience members is not allowed. __ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. ' ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GRDUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. i s_ ~ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ~ s ~ t~ ~ ~~ ~ ~ ~ ~ ~ - ~ ~ s a NAME ~ V ~ 1 ~/ ~ 1 ~ s ~ ADDRESS Dbo o~ ~~ ~ _ ~! ~ _ _ _ PHONE ~~~~''~~~~ c mlllill~lllillllililllillllllllllllllllllllillillllllllllllllllllllillllllllllllllllilliillllllllttllllilllllllll1111111111111111~ JIiIIIIUIIIIIIIIIIIIIIIilllllilllllillllilllilllllillllilllllllllililllllillllll[IIIIIII11111111111111111111111lIIII11111111111,(,,- . _ ._ • I..•~~ _ ... n ~.. / _ 1', ~ ~ '~ ~ ,~__ ~ AGENDA ITEM NO. - - " APPEA]~ANCE REQUEST '_ _ - ~ e ~ r~ PUBLIC HEARING ORDINANCE ZENS COMMENTS = SUBJECT: ~G~. ~ ~ ~ - I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY~ THE GUIDELINES LISTED BELOW: '- a_ ~ ~ r ^ Each speaker will be given between three to five minutes to comment whether speaking as an ~tndividual or representative. The Chairman will c decide the time limit based on the number of citizens speaking on an issue, c and will enforce the rule unless instructed by the majority of the Board to do otherwise. s _ __ .. v ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. c _ ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. c - ~_ ^ Both speakers and the audience will exercise courtesy at all times. __ ^ Speakers are requested to leave any written statements and/or comments c with the clerk. ~ c c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. ~_ c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ,_ -- _ "' - ~ ... ... _ ~ _ e -~ NAME ~ __1 _- ADDRESS ~~~ ~~ ~ ~ ~~~ ~~ _ ~~ ~~ _ - -. - - "' PHONE ~" -' 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 I l l l l l l l l i i l lm February 24, 1998 Roanoke County Board of Supervisors Dear Board Member: I am writing in regard to recent events related to the composition of the Roanoke Valley Resource Authority. How many of us would voluntarily live next to a landfill? Not many I suspect. But the fact was that we, the Roanoke Valley, needed a new one, and it was built at Smith Gap located along Bradshaw Road in north Roanoke County. To its credit, the Landfill Authority involved the local residents in the planning, construction, and management of the new landfill. In the process, many legitimate concerns of the local residents were reasonably met. Many of us believe that this process of involvement and reasonable accommodation serve as a model for how such contentious issues can be successfully resolved. Cspecially important to those of us living near the site was the fact that a local resident was appointed to the Board of the Roanoke Valley Resource Authority. Such sensitivity insured that local concerns would be heard, and that open communications would continue. A recent change in Authority membership has undermined our model partnership. For no explicable reason our local representative has been unceremoniously replaced on the board by someone from southwest county. Local representation has symbolized the Authority's commitment to the welfare of Bradshaw residents, and maintained the trust developed through the above mentioned process. A good balance was struck, and is-now threatened. We, your neighbors, live literally next door to your trash. Wouldn't any concerned citizen in our situation want to be represented in decisions which affect their well-being? I urge the Authority and the County Board of Supervisors to reconsider their decision and return to the model partnership. Respectfully, McMillan H. Johnson Bradshaw Road Resident O~ p,OANp~.~ G ~ . . , ~ z c~ o az 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-21 93 February 26, 1998 BOARD OF SUPERVISORS eOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIALDISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Rev. Robert Fielder Covenant Presbyterian Church 1831 Deyerle Road, SW Roanoke, VA 24018 Dear Reverend Fielder: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, February 24, 1998. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. With kindest C~~ix~#~ ~f ~~~r~a~e Bob . Jo n, Chairman Roano e ty Board of Supervisors Intemet E-Mail Internet E-Mail ehodge@www.co.roanoke.va.us ®Recycled Paper bos@www.co.roanoke.va.us O~ ROANp~~ ~ ~ z c> a= Cnx~~xx~~ ~a~ ~a~xx~~.~.~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY i-i. ALLEN, CMC ROANOKE, VIRGINIA 24018-0798 CLERK TO THE BOARD -(703) 772-2005 FAX (703) 772-2193 February 25, 1998 Mr. J. Lee Osborne, Chair 5 PDC Regional Alliance P. O. Box 2569 Roanoke, VA 24010 Dear Mr. Osborne: BRENDA J. HOLTON DEPUTY CLERK Attached is a copy of Resolution 022498-2 supporting the inclusion of Franklin County in the Fifth Planning District Regional Alliance under the 1996 Virginia Regional Competitiveness Act. This resolution was unanimously adopted by the Board of Supervisors at their meeting on Tuesday, February 24, 1998, and they asked that copies be sent to all participating localities, and the Virginia Department of Housing and Community Development. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors Attachment cc: Wayne Strickland, Executive Director, Fifth PDC Macon Sammons, Jr, Franklin County Administrator M. Shea Hollifield, Associate Director, Virginia Department of Housing and Community Development Participating localities: Alleghany County Administrator Botetourt County Administrator Craig County Administrator Clifton Forge City Manager Salem City Manager Roanoke City Manager Vinton Town Manager ® R~ycled py~ interoffice M E M O R A N D U M to: Board of Supervisors ~` from: Anne Marie Green C~ subject: Franchise Fee Calculations for Cable Television date: February 20, 1998 As you may remember from the memo sent to you by Joe Obenshain on January 15 (copy attached}, in a recent Texas case the court determined how the franchise fees .should be calculated. Since the fee is not a tax, but rather a cost of doing business for the cable operator, the fee should be collected on the total bill, including the amount of the franchise fee itself. Both Cox Communications and Adelphia have indicated that they will begin collecting the fee in this manner on March 1, unless they receive a resolution to the contrary from the governing body. The City and County Attorney have concerns about this, however, and believe that it will take a change in the franchise agreement itself to direct the cable operators not to collect the fees in the manner proscribed by the Court. An additional issue concerns whether Cox and Adelphia owe the local government these fees retroactively, and if so, for what period of time. Attached is a copy of Mr. Dibling's correspondence to City Council and to Gretchen Shine at Cox Communications At the Board meeting on Tuesday, Mr. Obenshain will be prepared to present additional information on this matter, including what the Town of Vinton and the City of Salem plan to do in this regard, and the possible revenue for the County. Attachments: Memo from Joseph Obenshain to Board of Supervisors, 1/15/98 Memo from Wilburn Dibling to City Council, 1/2/98 Letter from Wilburn Dibling to Gretchen Shine, Z/20/9$ Two Letters from Adelphia to Fenton F. Harrison, 1/2/98 and 2/12/98 cc: Elmer Hodge, County Administrator Joseph Obenshain, Senior Assistant County Attorney OF ROANp~.~ Z ~~ ~ J a 1838 OFFICE OF THE COUNTY ATTORNEY P.O. BOX 29800 5204 BERNARD DRIVE PAUL M. MAHONEY ROANOKE, VIRGINIA 24018-0798 COUNTY ATTORNEY FAX (540) 772-2089 (540) 772-2007 January 15, 1998 Roanoke County Board of Supervisors c/o Ms. Mary Allen, Clerk 5204 Bernard Drive Roanoke, VA 24018 Re: Franchise Fee Calculation Issue - Cox Communications Roanoke, Inc./CoxComm, Inc. Adelphia Communications, Inc. Dear Board Members: JOSEPH B. OBENSHAIN SENIOR ASS[STANT COUNTY ATTORNEY VICKIE L. HUFFMAN ASSISTANT COUNTY ATTORNEY (540) 772-2071 A federal appeals court has decided the correct method for calculation of cable franchise fees by cable television operators. In the case of Dallas v. FCC, 118 F.3d 393 (5th Cir. 1997), the court held that franchise fees are not a tax; instead, franchise fees should be considered as a cost of doing business by the cable operator as compensation to the locality for use of the public's rights-of--way. Therefore, the amount of any franchise fee revenue collected by the cable operator, which is shown on the subscriber's bill as a separate charge, should be included as part of the cable operator's "gross revenues" on which the franchise fee is appropriately calculated. This is contrary to the method by which most cable companies have calculated this fee. _ As way of example, on a subscriber's cable bill or charge of $20.00 per month, the ''~ franchise fee would be 5%. In the past, cable operators calculated the franchise fee as $1.00, for a total bill of $21.00, based upon an FCC decision (the "Baltimore decision," issued by the FCC's Cable Services Bureau in April, 1995). That "Baltimore decision" stated that the franchise fee should not be included as part of gross revenues for purposes of proper calculation of the operator's franchise fee. This permitted the operator to retain the full $20.00 of gross revenue upon a bill of $21.00 to the subscriber. Under the court's interpretation of "gross revenues" in the Dallas case, on a subscriber's monthly charge of $20.00, the franchise fee of $1.00 (5% franchise fee) should be included in the operator's gross revenues. This yields a total gross revenues of $21.00 on that subscriber's monthly bill and the total franchise fee payable would be $1.05 (5% of $21.05) for a total cable bill of $21.05. This assumes that the cable operator wishes to pass the entire amount of the franchise fee on to the subscriber to continue to assure itself of $20.00 of gross revenue each month. ® RecyGed Paper Board of Supervisors January 15, 1998 Page Two As a result of this recent decision several important issues. must be addressed: 1. Can the County apply this decision retroactively to require its cable operators to pay additional franchise fees for any prior time period for which the fee calculation method approved by the federal court was not used? 2. Are the cable operators now required to use this court's method of calculation or is that a decision to be agreed upon by the franchising authority and the cable operators? 3. Can the cable operators pass through to cable subscribers, and identify on their cable bills, either of the fees mentioned in 1 and 2 above and, if so, how would either of those fees be described on the subscriber's bill? Following soon after the court's decision was released in the Dallas case, the National Cable Television Association filed a request with the FCC requesting a ruling or clarification on this franchise fee issue. As of the date of this letter, no ruling has been released by the FCC, and it is uncertain when the FCC may rule on this request. There is a further question as to the legal effect of any FCC ruling in this matter in light of the federal appeals court decision in the Dallas case. I have been in contact with Mr. Brian Grogan of Moss & Barnett and have received communication from him including a proposed letter to be sent to our cable operators in this regard. We are also in close touch with the Roanoke City Attorney's Office in order to explore coordinating our approach toward Cox Communications Roanoke, Inc. I have also contacted the attorney for the City of Salem on these same issues. This office will continue to examine these significant and complex issues and to keep ~~ you advised of future developments. If you have any questions or would desire a more detailed presentation on this matter, please feel free to contact me. yours J~~ph B~ Obensh-ain, Esq. S or Assistant County Attorney cc: Paul M. Mahoney, Esq., County Attorney Elmer C. Hodge, County Administrator Diane Hyatt, Finance Director K~~~ 1 ,., v~ ~~, _ 's ~~ , . L~H` '~`~ wiLaUAA1 G DI3,t.tTIG, JL GR7 ~1TOIlNi7 CITY OF ROANOKE OFFICE OF CITY ATTORNEY 46d MUNICIPAL SUILDtNG Z I ~ CHURCii AVENUE. SW ROANOtCE. YiRGINIA 2401 I-1595 TELEPfIONB: l~SS•1~31 fACSpMILE S$133.1121 &MAlL:uty~eey ~~i.rnw0i~/.Vi W January 2,1998 The Honorrtbk Mayvr and Members of Roanoke City Council Roanoke, VA WILLIAM X PAR90VS STitivEN J. i'ALEVI GLAI)YS L. YAti:S GARY ~. TEGENIUyI! ^SSIjTAVT ~IT7 ,-TtO~.~ErS Re: Calculation of Frottchix Fee from Cox Communications Roanoke, Inc. Dear Mayor Bowers and Council Members: This is to inform you of a recent issue that has arisen concerning the method of catwlating the cable franchise fee from Cox Communications Etoanoke. A recant Fifth Circuit Court of Appeal' decision, Dall v. FCC, 11 S F 3d. 393 (S'" Cit. l99'I), found that cable fanchise fees are not a tax, but arc compensation to the locality for~the cable operator's use of the public rights-of-way. The FiRh Circuit found that the franchise fee revenue should be included as part of the cable operator's "gross revenue" on which the fanchise fae is assessed. In other words, on a 520.00 arable hilt, a subscriber typically pays a S% franchise fee, or S 1.00 for a total bill of S2I.00. Under the Fifth Circuit decision, the S t .00 franchise fee should be included as part of the gross nveaues so thst the total gross revenues would be 521.00, and the total frartchi sz fee payable would be S1.OS (S•/. of S2i.00), far a total cable bi11 of S21.OS. This cetera decision rslisee several issues: t. Can the decision be applied retroactively to require the cable operator ro pay additional S~ttchiaa fees for any prior tune period for which the FiRh Circuit's method otcakulatioa was not used? Z. L tote cable openttor now required to use the Fifth Circuit's method of catculaliorl or is Hatt a decision to be agreed upon by the franchising authority and the cable operatorT 3. Can the cabb operator pass through to cable subscribers either of the fees mentioned in 1 and 2 above anti how would those fees be described on the subscriber's statement? There is a pending request from ttte National Cable Tetavision Association with the FCC asking for a clarification on the frnnchise fee poUry. [t is uncertain when the FCC will rule on this request. FROM "I~e tionorabie mayor and Members of Raanoice City Council January 2. 1998 Page 2 We arc continuing to examine these iswes and wiU advise you of future developments. lfyou have arty questions, please contact me. With kindest persona! regards, [ am Sincerely yours, Wilburn C. 'bling,lr. City Attorney GETJWCDIIac cc: W. Robert Herbert, City Manager James D. Grisso. Director of Finance FROM D2-19-96 09:17AM TO 97722©89 =~n r.oi~ wtLBURN C. DIBt.iNG, JR. CrfY p~TpRNfiY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 46d MUNICIPAL BUILDING 2l5 CHURCH AVENUE, SW RQANOKE, VIRGINIA 24t?11-1595 T£LtiPHONF,: $4at33-2131 FACSIMU.ti; 540-d33-t221 E• Mn 1L:cityohy @ ci, roannk e. gyn. us February 20, 1998 Gretchen Shine, General Manager Cox Communications Roanoke 5400 Fallowater Lane, SW Roanoke, V A 24014 COPY Pt'[LLIAM X PAtiSON$ S'rEVF:1V J. TnLEvt C:I.ADYS L. YATE.C cpRY lE. TF.I:ENkAMP ASSi1T~NT CITY AITtM!rEYS Re: Cox's Calculation ofFranchise Fees and Chi y of Dallas v. FCC, 118 F, 3d 393 (5'" Cir. l 997) Dear Ms. Shine: The City has had an opportunity to review and evaluate the effect the City~f Dallas case might have on Cox's franchise with the City. We also understand that certain issues raised by the case have not yet been clarified and are the subject of a proceeding before the FCC (FCC Proceeding CSR- 5147-5), The Dallas case resulted in the following conclusions: 1. That "gross revenues" means alt money earned by the cable operator; 2. That the franchise fee is art expense, not a separate class of revenue somehow distinguishable from "gross revenues"; and 3. That under the D la case, the cable operator, in order to comply with the law, must use the method set forth by the Firth Circuit in calculating the franchise fee. It is the City's position that in light of the above facts, Cox must start calculating the franchise fee due the City in accordance with the method required by the Dahl s case. We understand Cox is planning to do this effective as of March ], 1998, and appreciate Cox's cooperation in this regard. Since the franchise fee Cox owes the Ciiy is still 5%, only the method of calculating that amount is being changed, as required by the 1~11~ case, any information that may be placed on subscriber bills relating to the percentage of the franchise fee should not refer to any percentage other than S°/a. We believe any information to the contrary would be incorrect. This does not afFect Cox showing the monetary amount of the franchise fee and separately identifying it on the subscriber bills since the subscriber is tote one paying the fee in this particular situation. The City understands that Cox has not previously catwlated the franchise fees due the Gity Gretchen Shine, Gcncral Manager Page 2 February 20, 1998 pursuant to the method now required by the Dallas case- Therefore, depending on the results of the pending FCC proceeding, or other possible judicial clarification, Cox might be required to retroactively apply the Dallas method of calculating prior franchise fees die the City. Accordingly, in order to preserve all rights, claims, causes of action, and remedies that the City may have concerning this matter, the City specifically reserves all of its rights, claims, causes of action, and remedies under the franchise and all applicable local, state, and federal laws regarding this matter and Fully expects Cox to comply with the Dallas case, all other applicable laws, and the franchise. Once the City makes a decision on how it will request Cox to handle the above matter, it will notify Cox of that decision. Tf you have arty questions regarding this matter, please contact me. Very truly yours Wilburn . Di utg, Jr. City Attorney WCD/GET/isc cc: John H. Parrott, Chairman, TtVRCTC W. Robert Herbert, City Manager James D. Grisso, Director of Finance Angelina Plemmer, Public Information Officer 21 South Bruffey Street Salem VA 24153 Adelphe February 12, 1998 Phone (540} 389-9385 Fax (540) 389-4338 Mr Fenton F (Spike) Harrison JR Roanoke County Board of Supervisors PO Box 29800 Roanoke VA 24018 Dear Mr Harrison Please excuse the late arrival of the accompanying letter regarding the recent ruling on franchise fees. Due to problems on our part we neglected to get this information to you earlier. As you may know the United States Court of Appeals for the Sth Circuit recently ruled that cable operators maybe required to pay municipalities franchise fee on franchise fees, and Blacksburg/Salem Cablevision, Inc d/b/a Adelphia Cable Communications ("Adelphia") has now begun the process to pay municipalities franchise fees on franchise fees effective March 1, 1998, and will pass through these increases to subscribers. In the event that Roanoke County does not want to benefit from these increased fees if subscriber rates will increase, the matter can be resolved by a resolution of the Roanoke County Board of Supervisors instructing Adelphia Cable to exclude amounts collected from subscribers for franchise fees as a revenue subject to franchise fees pursuant to the definition of gross revenues in the franchise agreement. A certified copy of such resolution must be sent to Adelphia Cable, 789 Indian Church RD, PO Box 590, West Seneca, NY 14224-1205 as soon as is possible. There is no action necessary if Roanoke County wishes to benefit from these additional revenues of franchise fee on franchise fees. The amount of any increase to a subscriber will vary and be subject to services charged to his account for the month. If you have any questions please call my office at 389-9385. Very truly yours James W Matthews General Manager 21 South E3ruffey Street Salem VA 24153 "' Phone (540) 389-9385 ~-delph~a Fax (54G) 389-4338 January 2, 1998 Mr Fenton F (Spike) Harrison JR Roanoke County Board of Supervisors PO Box 29800 Roanoke VA 24018 Dear Mr Harrison I am writing to you, on behalf of Adelphia Cable, about our calculation and payment to you of franchise fees. As you maybe aware the United States Court of Appeals for the Fifth Circuit recently ruled that cable operators may be required to pay municipalities "franchise fee on franchise fees." This decision seems to affect how we will calculate and pay you franchise fees from this time going forward. As you know, federal law allows a municipality to impose franchise fees on a cable operator, and it allows a cable operator to pass through to subscribers the entire amount of such franchise fees. According to the Fifth Circuit's decision, a municipality may now also require a cable operator to pay franchise fees on the amount of this pass-through. Of course, a cable operator may then pass through this increase in franchise fees to its subscribers (and, of course, the operator must then pay the municipality on this pass-through, and so on ad infinitum). Adelphia already has received letters from certain municipalities, informing us that these municipalities wish to collect franchise fees on franchise fees. For this reason, as well as to best ensure that we are deemed to be incompliance with our franchise requirements, we intend to begin to pay franchise fees on franchise fees to all municipalities. We also will be passing through this increase in franchise fees to our subscribers (and of course paying you on this pass-through). We make clear on our subscriber bills the amount of each monthly bill that is attributable to franchise fees that we pay to you. We do so by designating a separate line item labeled "franchise fees." As you may know, federal law guarantees a cable operator the right to tell its subscribers how much they are charged for the municipal franchise fees. If you have any questions or comments, please let us know. Thank you for your attention to this matter. Very truly yours James W Matthews General Manager From: "Melinda Cox" < ADMO1/MJC > To: adm01/mha Date sent: Tue, 3 Feb 1998 08:07:42 + 0000 Subject: BOS Reports Mary, Tim told me late yesterday afternoon that we would have a BOS report for 2/10. It will be the rental contracts and the farm lease for Glenn-Mary. Since I did not come to the Agenda Meeting, I was afraid that you might not be aware of these additions. I will try to get them to you first thing tomorrow. Melinda Mary Allen -- 1 -- Tue, 3 Feb 1998 08:09:56 From: "Betty Graham" < ADMO1/BBG > To: adm01/mha Date sent: Wed, 18 Feb 1998 12:17:52 + 0000 Subject: Mr. Johnson Mary, I am sorry that I can not provide more personal information for Mr. Johnson. A few items for thought: The Roanoke County Electoral Board officially welcomed Webb to the Board on November 8, 1989 at which time he was named Vice-Chairman. The number of registered voters increased by 8,000 during his tenure on the Board. The Central Absentee Precinct was established and he was instrumental in the purchase of automated equipment for that precinct. Innovative changes have taken place in the Commonwealth with the implementation of the "Motor Voter" law. Date of Retirement: February 28, 1998 Thanks so much! Mary Allen -- 1 -- Wed, 18 Feb 1998 13:43:09 To: Subject: Date sent: > From: > To: > Date: > Subject: "Betty Graham" < ADMO1/BBG > Re: Resolution for Webb Johnson Wed, 18 Feb 1998 07:55:57 "Betty Graham" < ADMO 1 /BBG > adm01 /mha Tue, 17 Feb 1998 17:04:28 +0000 Resolution for Webb Johnson > Mary, the Electoral Board would like for you to include information > about Mr. Johnson replacing May on the Electoral Board due to her > death, it was his desire to continue her service to the Roanoke > County electoral process. Thanks so very much!! Betty, Other things I will need for the resolution: Date he was appointed to the Electoral Board, date he retired; any innovative things that happened, i.e. added precincts, changed voting methods, new voting machines, etc. etc. Are you all going to contact him and invite him? I think he would be more comfortable if your office called him. Also, we need to make sure he can attend at 3 p.m. on Feb. 24. If not, we'll move the resolution to the March 10 meeting. Let me know. Mary Allen -- 1 -- Wed, 18 Feb 1998 07:55:57 ~~ ,,/ ~i From: Self <ADM01/BJH> ~C To: "Betty Graham" <ADM01/BBG> Subject: Re: Mr. Webb Johson Date sent: Thu, 5 Feb 1998 15:36:24 Betty, Steve McGraw has already contacted Mary Allen about this. is not sure about this policy but we will definitely recognize him in some way. S~vri#~ " `sv~rething. > From: "Betty Graham" <ADM01/BBG> > To: adm01 /bjh > Date: Thu, 5 Feb 1998 15:31:35 +0000 > Subject: Mr. Webb Johson ,~ (" fw, ; ~~ sne > Brenda, the Electoral Board just met and we still have nothing > official naming the new appointee to the Board. Mr. Johnson has > received a letter from the Chief Judge stating that his name was not > submitted. What is the procedure for obtaining a resolution of > appreciation from the Board of Supervisors with a presentation at a > Board Meeting? Mr. Johnson has served on the Electoral Board since > 1989 and this action by the Supervisors would be nice if it can be > accomplished. Thanks so much !! Brenda Holton -- 1 -- Tue, 17 Feb 1998 09:18:37 ~.. - R-021098-5 FM MOTION TO ADOPT RESO AFTER DISCUSSION OF ITEM I-4 URC 1. Approval of minutes -October 28, 1997, November 18, 1997, December 2, 1997, December 16, 1997, January 5, 1998, January 10,11, 1998. 2. Resolution of support for legislation..-proposed by the Loudoun County Board of Supervisors to provide for state assistance in funding of school construction and renovation projects. R-021098-5.a 3. Acceptance of sanitary sewer facilities serving Lilies of the Gardens Off-Site Sewer. A-021098-5.b 4. Resolution repealing certain actions of the Board of Supervisors and providing for the creation of a Policy Manual. R-021098-5.c PMM TO PROVIDE DOCUMENTATION FOR FUTURE POLICY MANUAL ITEM J. REQUESTS FOR WORK SESSIONS FM REQUESTED WORK SESSION ON UPDATE OF SSER PROGRAM. FFH ASKED ABOUT WORK SESSION ON AEP POWER LINE WITH JANASKO.ECH ADVISED WILL BE HELD ON 2!24/98. K. REQUESTS FOR PUBLIC HEARINGS 1. Request for Public Hearings on February 24, 1998 to (a) set the real estate, machinery and tools, and personal property tax rates; (b) Effective tax rate increase due to reassessments; and (c) public comment on the upcoming FY 1998-1999 budget. (Brent Robertson, Budget Manager) HCN MOTION TO SET PUBLIC HEARINGS FOR 2/24/98 5 . ~~ - I N T E R ~,~~ ~ - MEMO 0 F F I ~ E ROANOKE COUNTY BOARD OF SUPERVISORS TO: Members, Board of Supervisors FROM: Spike Harrison ~~~~ DATE. February 4, 1998 SUBJECT: AEP POWER LINE RESOLUTION One of the things that our Board is rightfully proud of is our willingness to listen in open session, as dispassionately as possible, to all sides of a dispute. On the issue of AEP's powerline, we failed to afford that opportunity. I have been contacted by Mr. Jeff Janosko, a resident of the Catawba Valley and opponent of the power line. He is asking for a chance to address us in the same manner as AEP did. He requests abou# twenty minutes either as a work session or during citizen's comments. The material he showed me is worthy of attention, and his presentation is low key. I told him that I would support his request, but I would not expect that it would lead to any re-vote. He said that was acceptable -- that all he wished was his day in court. As the representative of the Catawba Valley, I feel that we owe him this courtesy. FFH/bjh cc: Elmer Hodge From: "Paul Mahoney" <ADMOl/PMM> To: pfr01/pjp Date sent: Wed, 4 Feb 1998 16:43:22 +0000 Subject: bicycle ordinance Copies to: adm01/mha, adm01/spb Phil: Please prepare a rough draft report to the BofS for the proposed bicycle ordinance. Have you ever seen a BofS report? May Allen, Clerk to the Board, can provide you with the format and guidance for such a report. This report is the legislative history in support of the ordinance. It gives an executive summary, backround, summary of information, fiscal impacts and staff recommendation. It is typically signed by the Department Head. Try your hand at a rough draft, then send it over here. This office will prepare the ordinance. We will aim for first reading of this ordinance for 2/24, second reading 3/10. Paul M. Mahoney County Attorney Mary Allen -- 1 -- Thu, 5 Feb 1998 07:55:08 February 3, 1998 Judge Doughtery: Bonnie with your office called the Board of Supervisors Office yesterday and requested some budget information for you to discuss with your Boy Scout Troop. Attached is information I copied from the County Budget Book that might be helpful. I also included some general information about Roanoke County government. If you bring your Boy Scouts to the February 24 meeting, please let them know they will probably be recognized by the Board Chairman. We usually recognize scouts who attend our meetings. If I can assist you further, please let me know. Mary Allen Clerk to the Board Y ~ County of Roanoke Budget Public Hearing Calendar FY1998-1999 BO5 Public Advertisement Advertisement Meeting Date Hearing Deadline Date 2/24/98 ->Tax Rates 2/ 6/98 d 2/10/98 2/13/98 d 2/17/98 -X1101% Reassessment 2/13/98 c~/ 2/17/98 (Effective tax increase) General Citizen Comment 2/13/98 d 2/17/98 4/28/98 Proposed Budget and CIP 4/17/98 d 4/21'98 m:\budget\hear98. cal '~~ 1 d- I N T E R O F F I C E To: Elmer Hodge, County Administrator From: Brent Robertson, Budget Manager Subject: Budget Public Hearings Date: January 19, 1998 Attached is a tentative schedule of public hearings for FY1998-99 budget development. Per the Board of Supervisor's desire at the Planning Retreat, the public hearing on setting the tax rates is scheduled for 2/24/98. This is approximately one month earlier than the public hearing setting last year's tax rates. As you will notice, advertisements of the tax rate hearing must appear twice, 14 days in advance of the hearing. In addition, the "Effective Tax Rate Increase" (as the result of reassessments) is scheduled on the same date. This public hearing does not have to be held at this date; however, we have held this public hearing and the public hearing on tax rates on the same dates in the past. . A "General Citizen Comment" on the FY98-99 budget will be held on this date as well. This hearing allows citizens to comment on their priorities during the upcoming budget deliberations. Please let me know if you have any questions or concerns. • o~ AOANp,1.~ a t =. .~ Z °v a 7838 DEPARTMENT OF FINANCE C~~~x~#g o~ ~~~xz~~~P DIANE D. HYATT, CPA DIRECTOR PENNY HODGE, CPA ASSISTANT DIRECTOR W. BRENT ROBERTSON, CPA BUDGET MANAGER February 12, 1998 Ms. ~ ~A~ LJ: c l:Aw. g Roanoke Times and World News Retail Advertising Division 201 W. Campbell Avenue Roanoke, VA 24011 ~:~N~ Dear ~a~el, Enclosed you will find a "Notice of Proposed Tax Increase" advertisement for the County of Roanoke. Please publish this as a block ad on Tuesday, February 17, 1998. Bill the cost of publication to: County of Roanoke ATTN: Mary Allen Board of Supervisors P. 0. Box 29800 Roanoke, VA 24018-0798 I would like to review a draft of the advertisement before publication. My fax number is 772-2186. Sincerely, UJ . ~J~`^^'' W. Brent Robertson Budget Manager C: Elmer C. Hodge, County Administrator Paul Mahoney, County Attorney Mary Allen, Clerk to the Board Anne Marie Green, Community Relations P.O. BOX 29800 ROANOKE, VA 24018-0798 (540) 772-2020 FAX (540) 772-2186 EMAIL: Imurphy@www.co.roanoke.va.us ® Recycled Paper 1 NOTICE OF PROPOSED REAL PROPERTY TAX INCREASE The County of Roanoke proposes to increase property tax levies. 1. Assessment Increase: Total assessed value of real property, excluding additional assessments due to new construction or improvements to property exceeds last year's total assessed value of real property by 2.57 percent. 2. Lowered Rate Necessary to Offset Increased Assessment: The tax rate which would levy the same amount of real estate tax as last year, when multiplied by the new total assessed value of real estate with the exclusions mentioned above, would be $1.10 per $100 of assessed value. This rate will be known as the "lowered tax rate." 3. Effective Rate Increase: The County of Roanoke proposes to adopt a tax rate of $1.13 per $100 of assessed value. The difference between the lowered tax rate and the current rate would be $0.03 per $100, or 2.73 percent. This difference will be known as the "effective tax rate increase." 4. Proposed Total Budget Increase: Based on the proposed real property tax rate and changes in other revenues, the total budget of the County of Roanoke will exceed last year's by 3.7 percent. The County will adopt the FY98-99 budget late spring, 1998. Individual property taxes may, however, increase at a percentage greater than or less than the above percentage. A public hearing on the increase will be held on Tuesday, February 24, 1998, at 7:00 p.m. or as soon thereafter as the matter may be heard, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia. Special Instructions This notice shall be at least the size ofone-eighth page of a standard size or a tabloid size newspaper, and the headline in the advertisement shall be in a type no smaller than 18-point. The notice shall not be placed in that portion, if any, of the newspaper reserved for legal notices and classified advertisements. This notice must be published on February 17, 1998, and billed to the Roanoke County Board of Supervisors. o~ POANp,Y~ ~ A Z ~ 2 J .a 1838 DEPARTMENT OF FINANCE (~~~x~#~ of ~~~txta~P DIANE D. HYATT, CPA DIRECTOR PENNY HODGE, CPA ASSISTANT DIRECTOR W. BRENT ROBERTSON, CPA BUDGET MANAGER February 12, 1998 l.~~fi . Ms. Nielavls Roanoke Times & World News Legal Advertisement Department 201-209 Campbell Avenue, SW Roanoke, VA 24011 Dear M~niie: Please publish the enclosed public notice as a block advertisement on Tuesday, February 17, 1998. Bill the cost of publication to the Roanoke County Board of Supervisors at the following address: Roanoke County Board of Supervisors ATTN: Mary Allen P. O. Box 29800 Roanoke, Virginia 24018-0798 A copy of last year's ad is attached. This year's ad should be of the same approximate size. I would like to review the proof when completed. My fax number is 772-2186;phone is 772- 2021. Thank you. Sincerely, ~ . 3,~- W. Brent Robertson Budget Manager Enclosure c: Paul Mahoney, County Attorney Mary Allen, Clerk to the Board Anne Marie Green, Director, Community Relations Elmer Hodge, County Administrator ?vf:\f'~nance\budget~pd~rti~~iea~vaa 1~~9~~OKE, VA 24018-0798 • (540) 772-2020 FAX (540) 772-2186 EMAIL: Imurphy@www.co.roanoke.va.us ® RecyGed Paper COUNTY OF ROANOKE PUBLIC HEARING CITIZEN INPUT FOR THE 1998-99 BUDGET The Board of Supervisors of Roanoke County invites citizens of Roanoke County to offer written or oral comment for items to be included in the budget for the 1998-99 fiscal year. An informational public hearing, to receive citizen comment, will be held on Tuesday, February 24, 1998 at 7:00 p.m. or as soon thereafter as may be heard, at the Roanoke County Administration Center, 5204 Bernard Drive, S.W., Roanoke, Virginia. All interested citizens are invited to attend this meeting. M:\f'manse\budgei\advertise~pubhear.ad February 12, 1998 C~~!''1~ OF ROANOKE CITIZEN INPV~IH6 1997.98 gup~ET NE The Board of Supervisors of Roanoke County invites citizens of Roanoke County to offer written or oral comment for items to be included in the budget for. the 1997_gg fiscal Year. An informational public hearing, to receive citizen comment, will ~ be held on Tuesday, February 25, 1997 at 7:00 p,m, or as soon thereafter as may be heard, at the Roanoke County Administration Center, 5204 Bernard Drive, S.W.. Roanoke, Virginia. All interested citizeru are invited to attend this meeting. (507207) , From: "T. L. Holbrook" < PFROl/TLHOLBRO > To: pfr01/jrl Date sent: Fri, 13 Feb 1998 13:30:34 +0000 Subject: new car purchase Copies to: adm01/mha, pfr01/rhg I spoke with Ron Fox (police car salesman from World of Ford in Alexandria) today and he indicated Ford will probably stop taking new car orders at the end of March. This would require us to get our purchase order in for new cars hopefully before the middle of March (slight buffer zone). Gary Roche told me this happened last year, so it is not surprising. Apparently Ford will manufacture only so many new police cars, and when they reach that limit, they quit accepting orders. So...... The Board report which you signed shows the state contract expiring on April 30, 1998 and we could order up through that time. The SNAG however, is that Ford will likely not accept any new orders after 3/31/98 and possibly even sooner. Just wanted to advise you of this timetable issue so you were not caught off guard. Mary Allen -- 1 -- Fri, 13 Feb 1998 15:54:34 February 10, 1998 (10:50am) NOTE TO: Bob L. Johnson Harry C. Nickens Spike Harrison Joseph McNamara Fuzzy Minnix FROM: Brenda J. Holton ,~~" SUBJECT: BOARD PHOTOGRAPHS I have arranged for Bruce Muncy, Muncy Fine Photography, to come to the February 24, 1998 Board Meeting to take the Board pictures for 1998. At 2:30 p.m., he will setup his equipment in the conference room behind the Board Meeting Room to take individual pictures. Supervisor McNamara should plan to be here at 2:30 p.m. and anyone else who would like to have a new picture made should be here at 2:30 p.m. also. At approximately 2:45 p.m., he will take several pictures of the entire Board in the meeting room with Mr. Hodge, Mr. Mahoney and Ms. Allen included. Please let me know as soon as possible if any of you will not be at the February 24th meeting. CC: Elmer Hodge Paul Mahoney Mary Allen February 4, 1998 Ms. Melanie Davis Roanoke Times & World News 201-209 Campbell Avenue, SW Roanoke, VA 24011 Dear Melanie, Please publish the enclosed legal advertisement on February 10, 1998 and February 17, 1998. Bill the cost of the publication to: County of Roanoke ATTN: Mary Allen Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 I would like to review a draft of the advertisement before publication. My fax number is 772-2186. A copy of the ad from 1997 has been included for your information. I would like these ads to be of the same approximate size as the 1997 ad. Sincerely, ~~~-~ ~ W. Brent Robertson Budget Manager c: Elmer Hodge, County Administrator Mary Allen, Clerk to the Board of Supervisors Paul Mahoney, County Attorney Anne Marie Green, Director, Community Relations PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, at its meeting on the 24th day of February, 1998 at the Roanoke County Administration Center in Roanoke, Virginia, at 7:00 p.m. or as soon thereafter as the matter may be heard, will hold a public hearing on the following matter, to-wit: TO SET A REAL ESTATE TAX RATE OF NOT MORE THAN $1.13 PER $100 ASSESSED VALUATION IN ROANOKE COUNTY. TO SET A PERSONAL PROPERTY TAX RATE OF NOT MORE THAN $3.50 PER $100 ASSESSED VALUATION IN ROANOKE COUNTY. TO SET A MACHINERY AND TOOLS TAX RATE OF NOT MORE THAN $3.00 PER $100 ASSESSED VALUATION IN ROANOKE COUNTY. Mary H. Allen Clerk to the Board of Supervisors Publish on the following dates: February 10.~ 1998 Febru r~-Y 17, 1998 ~~s~ y~~~s a4~ ~ ~~~(~s~-~ zl~.l~~. I~e~ ~ ~; PUB~.tC Nt~tCE Plsaae be advised that the Board of99 Super• ,25thgday ofnFebruaryn~997 at thenFfoanoke County Adminl matloon~ goon thsreslter as the ~Inla, at 7:00 p. ~~matter may be heard, will hold a public hearing ''on the following matter, tawit: •i TO SET A REAL ESTATE TAX RATE OF ,VALUATION N~ OANOKE COU1NTf. SESSED TO SET A PERSONAL PROPERTY TAX ~~RATE OF NOT MORE THAN $3.50 PER 5100 ,ASSESSED VALUATION IN ROANOKE rCOUNTY. ' ?A SET A MACHINERY AND TOOLS TAX 'RATE OF NOT MORE THAN 53.00 PER 5100 ';ASSESSED VALUATION IN ROANOKE ;-COUNTY. ~' Msry H. Allen ~. Clerk for the Board of Supervisoro , ~~(503158) PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on February 24, 1998, at the Roanoke County Administration Center, 5204 Bernard Drive, S.W., Roanoke, Virginia, at 7:00 p.m. or as soon thereafter as the matter may be heard, will hold a public hearing and second reading on the following matter, to- wit: ORDINANCE ENACTING SEC. 12-54.1. REGULATION OF PARKING FOR PERSONS WITH DISABILITIES AND AMENDING AND REENACTING SEC. 12-51. PENALTIES FOR PARKING VIOLATIONS, SEC. 12-54. PARKING PROHIBITED IN SPECIFIED PLACES, AND SEC. 12-59. PRESUMPTION IN PROSECUTIONS FOR PARKING VIOLATIONS. All members of the public interested in this matter may appear and be heard at the time and place aforesaid. Mary H. Allen Clerk to the Board Please publish on the following dates: Tuesday, February 10, 1998 Tuesday, February 17, 1998 Please send the invoice to: Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 1 N T E R MEMO O ~ F ~ C E ROANOKE COUNTY BOARD OF SUPERVISORS TO: Members, Board of Supervisors FROM: Joe McNamara DATE: February 17, 1998 SUBJECT: BOARD APPOINT TS On Tuesday, February 24, 1998, I intend to nominate several individuals to fill open committee seats: 1. Libra Board {Windsor Hills: Ms. Mary A. Carswell to complete the unexpired portion of the four year term of Mr. Edmund Kielty. This term will expire December 31, 1999. Ms. Carswell, is the principal at Oak Grove Elementary School and is a professional educator. Her address is 2216 Brookfield Drive. 24018_, and telephone numbers are home 774-4093 and school 772-7580. 2. Social Services Advisory Board {Windsor Hills Mr. Raymond C. Denny to complete the unexpired portion of the four year term of Ms. Jan Dowling. This term will expire August 1, 2000. Mr. Denney, 5113 Sugarloaf Drive, 24018, has over twenty years of experience working with the Virginia Department of Social Services. His home telephone number is 774-8109. 3. Grievance Panel: Mrs Beth Anderson, 2555 Sharmar Road, 24018, #o replace Mr. Ken Lussen whose term will expire February 23, 1998. Mrs. Anderson is a part time dietician and mother of three boys. I have known Mrs. Anderson for several years and feel that she will bring a reasonable voice to the Grievance Panel. Her home telephone number is 989-2821. I would be happy to discuss any of these proposed nominations. JMlbjh cc: Elmer Hodge Mary Allen DR,4Fl - 2/17/98 - 3:00 P.M. ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA FEBRUARY 24, 1998 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 p:M.) 1. Roll Call. 2. Invocation: Dr. Michael Nevling Colonial Presbyterian Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation to Webb Johnson for his i volunteer services to the County of Roanoke upon his retirement from the Electoral Board. D. BRIEFINGS E. NEW BUSINESS 1. Resolution supporting the inclusion of Franklin County to the Fifth Planning District Regional Alliance. (Elmer Hodge, County Administrator) 2. Request for approval to order police vehicles under the current state contract for delivery after July 1, 1998. (Ray --~~ u~s~ Lavinder, Poli~e Chief) F. FIRST READING OF ORDINANCES 1 ~Fi treading of ordinance approving three residential ~ S.ep . ~ ~e~t~ for o ~~ termination data, (Melinda Cox, Economic Devel pment Specialist) ~ ~ ----~---zs / 2. First reading of ordinance approving one farm lease contract at the Glenn-Mary Farm site for one year period and renewal on contract termination date. (Melinda Cox, Economic Development Specialist) 3. Bicycle ordinance (??) ~~ 2 G. SECOND READING OF ORDINANCES 1. Second reading of ordinance rescinding Ordinance 011398-9 authorizing acquisition of certain real estate located on State Route 779 (Catawba) from the ~~ Commonwealth of Virginia. ( ' -Bifeetor) ~E 1 m e.,r ~~I oal ~ ~. 2. Second reading of ordinance amending Ordinance 121697-8 providing for the construction of and financing for a local public works improvement project -Richland Hills Drive Water Project. (Gary Robertson, Utility Director) 3. Second reading of ordinance accepting the donation of approximately three acres of real estate from the Commonwealth of Virginia, by its Department of Mental Health and Mental Retardation to Roanoke County, located north and west of the Catawba Fire Station off Virginia Secondary Route 698. (Paul Mahoney, County Attorney) H. APPOINTMENTS 1. Library Board 2. Grievance Panel 3. League of Older Americans -Advisory Council 4. Social Services Advisory Board I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE 3 ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Acceptance of water and sanitary sewer facilities serving -Ceder-Hill Subdivision. --~ c ~~~ J. REQUESTS FOR WORK SESSIONS ~ s X12-- w~ -- ~ ~ ~ U K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS AND INQUIRIES OF BOARD MEMBERS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Additions and abandonments of the Virginia Department of Transportation Secondary System as of January 31, 1998. O. WORK SESSION 4 1. with opponents Power's Wyoming-Cloverdale project. of the American Electric 765 KV transmission line 2 . Co t~ ~, ~ u S2 S~r~-ce P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A. Q. R. CERTIFICATION OF EXECUTIVE SESSION PUBLIC HEARING 1. Public Hearing to elicit citizen comment for items to be included in the budget for the 1998-99 fiscal year. 2. Public Hearing on the "effective tax rate increase" as a result of increased assessed value of real estate. 3. Public Hearing to set the following tax rates: a. To set a real estate tax rate of not more than 61.13 per X100 assessed valuation. b. To set a personal property tax rate of not more than X3.50 per 6100 assessed valuation. c. To set a machinery and tools tax rate of not more than X3.00 per;100 assessed valuation. S. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Second reading of ordinance amending the Roanoke County Code by enacting Section 12-54.1 Regulation of Parking for Persons with Disabilities and amending and s reenacting Section 12-51 Penalties for Parking Violations, Section 12-54, Parking Prohibited in Specified Places, and Section 12-59, Presumption in Prosecutions for Parking Violations. (Joseph Obenshain, Sr. Assistant County Attorney) T. ADJOURNAAENT 6 a a ~~-~ he will NpT be Elmer: osko• Ke sasd ssion e this morning from nit o on the AEp Transmi voice mail messag to make a prese I had a 24 meeting coming tO the Feb. Line' i11 NAT be coming• eason why, dust that he `~' d ` He gave nor r ~ ~ ~~ Mary Allen _ ~- ~f 2120198 - ~ :45 a.m.