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HomeMy WebLinkAbout3/10/1998 - RegularHEART OF THE BLUE RIDGE iLnxxt1! tff nt OR/(/NG DOCU NT-SUBJECT TO /iEV/S/O, ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA MARCH 10, 1998 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:00 P.M. 2. Invocation: John M. Chambliss Assistant County Administrator 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS BLJ - MOVED ITEM D-1, REPORT FROM ECONOMIC DEVELOPMENT PARTNERSHIP TO 4:30 P.M. PMM - ADDED ITEM F-5, ORDINANCE VACATING PROPERTY INTERESTS FOR STREETS IN PINKARD COURT AND ITEM J-9, DONATION OF DRAINAGE EASEMENT. i e Recycled Paper PMM - ADDED EXECUTIVE SESSION ITEM 2.1-344 a (5) DISCUSSION OF PROSPECTIVE BUSINESS OR INDUSTRY. HCN - ASKED THAT WORK SESSION ORDER BE CHANGED BECAUSE HE HAD TO LEAVE BEFORE 7:00 P.M. FFH ASKED THAT ITEM 0-6, REPORT ON ROANOKE VALLEY RESOURCE AUTHORITY APPOINTMENTS BE MOVED TO NEW BUSINESS, ITEM E-7 C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS NONE D. BRIEFINGS 1. 1997 Report of Economic Development Activity from the Economic Development Partnership. (Beth Doughty, Executive Director) PRESENTED BY BETH DOUGHTY AT 4:30 P.M. E. NEW BUSINESS 1. Order setting the tax rate on real estate situate in Roanoke County for the Calendar year 1998. (Brent Robertson, Budget Manager) 0-031098-1 HCN MOTION TO ADOPT ORDER URC 2. Order setting the tax levy on all classes of personal property and machinery and tools situate in Roanoke County for the calendar year 1998. (Brent Robertson, Budget Manager) 0-031098-2 HOM MOTION TO ADOPT ORDER URC 3. Consideration of claim by Hanging Rock Estates, LLC. 2 (Paul Mahoney, County Attorney) A-031098-3 HCN MOTION TO DENY CLAIM AYES-JPM, HOM,FFH,HCN NAYS -NONE ABSTAIN-BLJ 4. Consideration of claim by Carlton and Associates. (Paul Mahoney, County Attorney) A-031098-4 HCN MOTION TO DENY CLAIM AYES-JPM, HOM,FFH,HCN NAYS -NONE ABSTAIN-BLJ 5. Consideration of claim by James L. Woltz. (Paul Mahoney, County Attorney) A-031098-5 HCN MOTION TO DENY CLAIM URC 6. Request for approval to name the proposed business park at the Glenn -Mary site. (Elmer C. Hodge, County Administrator) A-031098-6 HCN MOTION TO NAME PARK ROANOKE VALLEY CENTER FOR RESEARCH AND TECHNOLOGY URC 7. Report on appointments to the Roanoke Valley Resource Authority. HOM MOTION TO CONTINUE WITH CURRENT MEMBERSHIP WITH THE FIRST AVAILABLE VACANT POSITION GOING TO CITIZEN FROM BRADSHAW ROAD - WITHDRAWN NO VOTE FFH MOTION TO APPROVE ALTERNATE #1 - REQUEST EXTENSION OF NUMBER OF COUNTY REPRESENTATIVES - DEFEATED 3 AYES-FFH NAYS-JPM, HOM,HCN.BLJ ITEM RETURNED TO REPORTS SECTION OF AGENDA TO BE RECEIVED AND FILED. F. FIRST READING OF ORDINANCES 1. First reading of ordinance amending and reenacting the Comprehensive Plan by the adoption of the Roanoke Valley Regional Stormwater Management Plan as part of the Roanoke County Comprehensive Plan. (Terry Harrington, Director of Planning and Zoning) HOM MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 3/24/98 URC 2. First reading of ordinance authorizing an expansion of use of an existing electric transmission line easement across a well lot located Kentland Drive to American Electric Power. (Paul Mahoney, County Attorney) BLJ MOTION TO APPROVE 1ST READING WITH PARAGRAPH 3 AMENDED AND STAFF TO NEGOTIATE WITH AEP BY 2ND READING 2ND - 3/24/98 URC 3. First reading of an ordinance declaring a parcel of real estate surplus and authorizing sale of a well lot, Arlington Hills #2. (Paul Mahoney, County Attorney) JPM MOTION TO APPROVE 1ST READING 2ND - 3/24/98 URC 4. First reading of ordinance amending and reenacting Section 10-33 Real Estate Services, Section 10-34, Professional Services, and Section 10-36, Personal and Business Service Occupations, of Article II. Classified 4 Business and Occupational License Provisions of Chapter 10, Licenses, to increase the gross receipts from $3,000 to $5,000 for the exemption from payment of a license fee. (Paul Mahoney, County Attorney) HOM MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 3/24/98 URC 5. Ordinance to vacate and release property interests conveyed to the Board of Supervisors in connection with roads, streets, alleys, rights -of -way, and public access in and around Pinkard Court Subdivision. (Vickie Huffman, Assistant County Attorney) HOM MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 3/24/98 URC G. SECOND READING OF ORDINANCES 1. Second reading of ordinance approving three residential lease contracts on property located at Glenn -Mary and owned by the Board of Supervisors. (Elmer Hodge, County Administrator) 0-031098-7 FFH MOTION TO ADOPT ORD URC 2. Second reading of ordinance approving one farm lease contract at the Glenn -Mary site and owned by the Board of Supervisors. (Elmer Hodge, County Administrator) 0-031098-8 FFH MOTION TO ADOPT ORD URC STAFF TO TIGHTEN UP LEASE 5 3. Second reading of ordinance amending Section 16-15, When Sale Authorized of Article V. Unclaimed Personal Property of Chapter 16. Police of the Roanoke County Code to provide for the donation of bicycles to charitable organizations. (Ray Lavinder, Police Chief) 0-031098-9 JPM MOTION TO ADOPT ORD URC H. PUBLIC HEARING 1. Public Hearing and adoption of resolution concerning acquisition by condemnation or other means of a permanent easement and temporary construction easement for the Carson Road Sewer Project on property owned by John A. Parks and Lena Ruth Parks and Christopher L. Tidman and Kaethe W. Tidman. R-031098-10 HCN MOTION TO ADOPT RESO URC I. APPOINTMENTS 1. Roanoke Valley Greenway Commission FFH APPOINTED RICHARD KELLY TO SERVE ANOTHER TERM. THREE-YEAR TERM WILL EXPIRE APRIL 8, 2001. 2. League of Older Americans Advisory Council J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 6 R-031098-11 HOM MOTION TO ADOPT CONSENT RESO WITH ITEM 9 ADDED URC 1. Approval of minutes - January 13, 1998, January 27, 1998, February 2, 1998. 2. Confirmation of appointments to the Grievance Panel, the Library Board and the Social Services Advisory Board. A-031098- 11.a 3. Acceptance of Deer Ridge Lane into the Virginia Department of Transportation Secondary System. R-031098-11.b 4. Resolution repealing or amending policies previously adopted by the Board of Supervisors within the General Administration and providing for the creation of a Policy Manual. R-031098-11.c 5. Request from Schools to appropriate Goals 2000 Educate America Grant to purchase Windows 95 computers for secondary schools. A-031098-11.d 6. Request from Schools to appropriate Goals 2000 Educate American Grant for teacher technology training. A-031098-11.e 7. Request from Schools to accept and appropriate $1,000 for school remediation program. A-031098-11.f 8. Acceptance of sanitary sewer facilities serving Farmington Place Subdivision. A-031098-11.g 9. Acceptance of donation of drainage easement from Anthony and Jennifer Forbes in connection with improvements to Wakefield Road (Revenue Sharing Project) and related drainage improvements (Project P- 197) A-031098-11. h K. REQUESTS FOR WORK SESSIONS NONE L. REQUESTS FOR PUBLIC HEARINGS NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Nickens: Read where Delegate Jackson worked out funding program for school construction projects. Asked Diane Hyatt to follow up and to assure that any additional funding will go toward the $120 million school projects. Supervisor Johnson: Asked PMM if he had reviewed what the legislation included. PMM responded information was not yet on their web site. O. REPORTS HOM MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEM 6 UNDER NEW BUSINESS -UW 8 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Proclamations signed by the Chairman 5. Report on Value Engineering for Bonsack Elementary School 6. Report on appointments to the Roanoke Valley Resource Authority. DISCUSSED AND ACTION TAKEN UNDER NEW BUSINESS . P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (5) DISCUSSION OF PROSPECTIVE BUSINESS OR INDUSTRY BLJ MOTION TO GO INTO EXECUTIVE SESSION AT 4:50 P.M. URC Q. CERTIFICATION RESOLUTION R-031098-12 BLJ MOTION TO RETURN TO OPEN SESSION AT 5:18 P.M. AND ADOPT RESO URC R. WORK SESSIONS 1. Consideration of a program for emergency medical dispatching. PRESENTED BY CHIEF RICK BURCH 2. 1-81 Widening 9 PRESENTED BY ARNOLD COVEY, JEFF ECHOLS (VDOT) 3. Budget Work Session a. Capital Maintenance Program, County Fleet Report b. CIP Document distribution/discussion c. Departmental funding requests PRESENTED BY BRENT ROBERTSON 4. Update on the Sanitary Sewer Evaluation and Rehabilitation (SSE/R) Program PRESENTED BY GARY ROBERTSON GR TO DEVELOP PROGRAM THAT INCLUDES ALL 3 OPTIONS AND BRING BACK TO THE BOARD. S. ADJOURNMENT BLJ ADJOURNED AT 7:45 P.M. 10 Tountv oathake ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA MARCH 10, 1998 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: The Reverend James W. Reynolds, Reti red United Methodist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. BRIEFINGS i e Recycled Paper 1. 1997 Report of Economic Development Activity from the Economic Development Partnership. (Beth Doughty, Executive Director) E. NEW BUSINESS 1. Order setting the tax rate on real estate situate in Roanoke County for the Calendar year 1998. (Brent Robertson, Budget Manager) 2. Order setting the tax levy on all classes of personal property and machinery and tools situate in Roanoke County for the calendar year 1998. (Brent Robertson, Budget Manager) 3. Consideration of claim by Hanging Rock Estates, LLC. (Paul Mahoney, County Attorney) 4. Consideration of claim by Carlton and Associates. (Paul Mahoney, County Attorney) 5. Consideration of claim by James L. Woltz. (Paul Mahoney, County Attorney) 6. Request for approval to name the proposed business park at the Glenn -Mary site. (Elmer C. Hodge, County Administrator) F. FIRST READING OF ORDINANCES 1. First reading of ordinance amending and reenacting the Comprehensive Plan by the adoption of the Roanoke Valley Regional Stormwater Management Plan as part of the Roanoke County Comprehensive Plan. (Terry Harrington, Director of Planning and Zoning) 2. First reading of ordinance authorizing an expansion of use of an existing electric transmission line easement across a well lot located Kentland Drive to American Electric Power. (Paul Mahoney, County Attorney) 2 3. First reading of an ordinance declaring a parcel of real estate surplus and authorizing sale of a well lot, Arlington Hills #2. (Paul Mahoney, County Attorney) 4. First reading of ordinance amending and reenacting Section 10-33 Real Estate Services, Section 10-34, Professional Services, and Section 10-36, Personal and Business Service Occupations, of Article II. Classified Business and Occupational License Provisions of Chapter 10, Licenses, to increase the gross receipts from $3,000 to $5,000 for the exemption from payment of a license fee. (Paul Mahoney, County Attorney) G. SECOND READING OF ORDINANCES 1. Second reading of ordinance approving three residential lease contracts on property located at Glenn -Mary and owned by the Board of Supervisors. (Elmer Hodge, County Administrator) 2. Second reading of ordinance approving one farm lease contract at the Glenn -Mary site and owned by the Board of Supervisors. (Elmer Hodge, County Administrator) 3. Second reading of ordinance amending Section 16-15, When Sale Authorized of Article V. Unclaimed Personal Property of Chapter 16. Police of the Roanoke County Code to provide for the donation of bicycles to charitable organizations. (Ray Lavinder, Police Chief) H. PUBLIC HEARING 1. Public Hearing and adoption of resolution concerning acquisition by condemnation or other means of a permanent easement and temporary construction easement for the Carson Road Sewer Project on property owned by John A. Parks and Lena Ruth Parks and Christopher L. Tidman and Kaethe W. Tidman. I. APPOINTMENTS 3 1. Roanoke Valley Greenway Commission 2. League of Older Americans Advisory Council J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes - January 13, 1998, January 27, 1998, February 2, 1998. 2. Confirmation of appointments to the Grievance Panel, the Library Board and the Social Services Advisory Board. 3. Acceptance of Deer Ridge Lane into the Virginia Department of Transportation Secondary System. 4. Resolution repealing or amending policies previously adopted by the Board of Supervisors within the General Administration and providing for the creation of a Policy Manual. 5. Request from Schools to appropriate Goals 2000 Educate America Grant to purchase Windows 95 computers for secondary schools. 6. Request from Schools to appropriate Goals 2000 Educate American Grant for teacher technology training. 7. Request from Schools to accept and appropriate $1,000 for school remediation program. 8. Acceptance of sanitary sewer facilities serving Farmington Place Subdivision. 4 K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Proclamations signed by the Chairman 5. Report on Value Engineering for Bonsack Elementary School 6. Report on appointments to the Roanoke Valley Resource Authority. P. WORK SESSIONS 1. Budget Work Session a. Capital Maintenance Program, County Fleet Report b. CIP Document distribution/discussion c. Departmental funding requests 2. Update on the Sanitary Sewer Evaluation and Rehabilitation (SSE/R) Program 3. Consideration of a program for emergency medical dispatching. 4. 1-81 Widening Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 5 2.1-344 A R. CERTIFICATION RESOLUTION S. ADJOURNMENT 6 AT A REGULAR COUNTY, VIRGINIA MEETING DATE: AGENDA ITEM: ACTION NO. ITEM NUMBER I MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER March 10, 1998 1997 Report of Economic Development Activity from the Economic Development Partnership COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke Valley Economic Development Partnership has requested time on the agenda to present their 1997 Report of Economic Development Activity. This is the 15th anniversary of the organization and they plan to report on the economic impact during the last 15 years. Executive Director Beth Doughty will make the presentation. Respectfully Submitted by: a4 Elmer C. Hodge County Administrator ACTION Approved ( ) Motion by: Harrison Denied ( ) Johnson Received ( ) McNamara Referred ( ) Minnix To ( ) Nickens VOTE No. Yes Abs AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 ORDER 031098-1 SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 1998 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 1998, and ending December 31, ................ .............. 1998, be, and hereby is, set for a tax rate of ; ; , per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by §§ 58.1-3200, 58.1- 3201, and 58.1-3506.B of the 1950 Code of Virginia, as amended, situate in Roanoke County. On motion of Supervisor Nickens to adopt the order, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance Brent Robertson, Budget Manager John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue ACTION NO. ITEM NUMBER LE / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: Adoption of the Real Estate Tax Rate for the Calendar Year 1998. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Real Estate Tax Rate for the twelve-month period beginning January 1, 1998, and ending December 31, 1998, was advertised on February 10, and 17, 1998 at $1.13 per one hundred dollars assessed valuation. The public hearing for citizen comment on the above advertised tax rate was held on February 24, 1998. STAFF RECOMMENDATION: The proposed budget for fiscal year 1998-99 is predicated on the current Real Estate Tax Rate; therefore, staff recommends that the Real Estate Tax Rate again be established at the rate of $1.13 per one hundred dollars assessed valuation for the 1998 calendar year. Respectfully submitted, Approv d by, ")1"P Elmer C. Hodge County Administrator W. Brent Robertson Budget Manager ACTION VOTE Approved () Motion by: No Yes Abs Denied () Harrison Received () Johnson Referred () McNamara To () Minnix Nickens Jr AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 ORDER SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 1998 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period beginning January 1, 1998, and ending December 31, 1998, be, and hereby is, set for a tax rate of $1,13 per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by §§ 58.1-3200, 58.1-3201, and 58.1-3506.B of the 1950 Code of Virginia, as amended, situate in Roanoke County. C:\OFFICE\WPWIN\WPDOCS\AGENDA\GENERAL\TAXRATE AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 ORDER 031098-2 SETTING THE TAX LEVY ON ALL CLASSES OF PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 1998 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve-month period beginning January 1, 1998, and ............. ending December 31, 1998, be, and hereby is, set for a tax rate of tit) per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding all those classes of household goods and personal effects as are defined in §§ 58.1-3504 and 58.1- 3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by §§ 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592-11, and generally designated as Motor Vehicles for Disabled Veterans. 3. That the levy for the twelve-month period beginning January 1, 1998, and ending December 31, 1998, be, and hereby is, set at fifty (50%) percent of the tax rate established in paragraph 1 for the taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for Disabled Veterans. 4. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 5. That the levy for the twelve-month period beginning January 1, 1998, and ................ ending December 31, 1998, be, and hereby is, set for a tax rate of t3 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. On motion of Supervisor Minnix to adopt the order, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance Brent Robertson, Budget Manager John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue 2 r ACTION NO. ITEM NUMBER G-4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: Adoption of the Personal Property and Machinery and Tools Tax Rates for the Calendar Year 1998. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Personal Property Tax Rate for the twelve-month period beginning January 1, 1998, and ending December 31, 1998, was advertised on February 10, and 17, 1998 at $3.50 per one hundred dollars assessed valuation. The Machinery and Tools Tax Rate was also advertised on the above dates at $3.00 per one hundred dollars assessed valuation. The public hearing for citizen comment on the above advertised tax rates was held on February 24, 1998. STAFF RECOMMENDATION: The proposed budget for fiscal year 1998-99 is predicated on the current Personal Property and Machinery and Tools Tax Rates; therefore, staff recommends that the Personal Property Tax Rate again be established at the rate of $3.50 per one hundred dollars assessed valuation and the Machinery and Tools Tax Rate at $3.00 per one hundred dollars assessed valuation for the 1998 calendar year. Respectfully submitted, Approv W. Brent Robertson Elmer C. Hodge County Administrator Budget Manager ACTION VOTE Approved () Motion by: No Yes Abs Denied () Harrison — — — Received () Johnson — — — Referred () McNamara To () Minnix — — — Nickens — — — �-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 ORDER SETTING THE TAX LEVY ON ALL CLASSES OF PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 1998 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve-month period beginning January 1, 1998, and ending December 31, 1998, be, and hereby is, set for a tax rate of $3,501: per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding all those classes of household goods and personal effects as are defined in §§ 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by §§ 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592-11, and generally designated as Motor Vehicles for Disabled Veterans. 3. That the levy for the twelve-month period beginning January 1, 1998, and ending December 31, 1998, be, and hereby is, set at fifty (50%) percent of the tax rate established in paragraph 1 for the taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for Disabled Veterans. 4. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 5. That the levy for the twelve-month period beginning January 1, 1998, and ending December 31, 1998, be, and hereby is, set for a tax rate of $3 00 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by § 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. C:\OFFICE\WPWIN\WPDOCS\AGENDA\GENERAL\TAXRATE.PP ACTION NO. A-031098-3 ITEM NO. E-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: Consideration of claim by Hanging Rock Estates, LLC COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This claim by Hanging Rock Estates, LLC seeks $2,752.43 for damages to the property as a result of the installation of the north water transmission line. BACKGROUND: Section 15.2-1246 et seq, of the Code of Virginia, establishes a procedure for the submission of claims by citizens to the governing body for action. The board of supervisors may either allow the claim and authorize its payment, or it may disallow the claim. No legal action may be maintained by any person against the county upon any claim or demand unless that person shall have first presented his claim to the board of supervisors for allowance. SUMMARY OF INFORMATION: The area included in the claim is along Red Lane beginning near the intersection of Carleton Drive and Reed Lane. Mr. Gary Robertson, Utility Director, has reviewed this claim. Mr. Robertson reports that the County hired Thomas Bros., Inc. to perform this portion of the work on the north water transmission line. County staff denies that it caused any damage to the property of Hanging Rock Estates, LLC. Photographs taken by County staff prior to the water line installation show that cut trees, stumps, and debris were on site at that time and the developer's contractor was preparing the site. The items shown on the claim such as stump removal and erosion control devices were normal construction items the developer would need and are not directly related to the County water project. Photographs taken by County staff following installation of the water line indicated that the area disturbed by the water line was restored properly. If Hanging Rock Estates, LLC suffered any damage, then that damage was caused by the failure of Hanging Rock Estates, LLC to properly install its own subdivision improvements. If any damage did occur, then the contractor, Thomas Bros., Inc. is solely liable for same. 1 FISCAL IMPACTS: Allowance of this claim will result in the payment of $2,752.43 to Hanging Rock Estates, LLC. ALTERNATIVES: The Board may choose among the following alternatives: 1) Allow the claim and authorize the payment of $2,752.43 to Hanging Rock Estates, LLC; 2) Disallow the claim. Disallowance will permit Hanging Rock Estates, LLC to pursue its claim in court. STAFF RECOMMENDATION: It is recommended that the board disallow this claim. Respectfully submitted, Paul M. Mahoney County Attorney ACTION Approved (x) Motion by: Harry C. Nickens to deny Harrison Denied ( ) claim Johnson _ x Received ( ) McNamara _ x _ Referred ( ) Minnix _ x To ( ) Nickens _ x_ VOTE No Yes Abstain cc: File Paul M. Mahoney, County Attorney Carr L. Kinder, Jr., Attorney g:\attorney\board\hangrock.rpt 2 • E- 3 K ER • lI\ • FOGEL, POSY ATTORNEYS AT LAW CARR L. KINDER, JR. BARRY M. FOGEL TELEPHONE: (540) 982-1755 FACSIMILE: (540) 343-5727 Board of Supervisors County of Roanoke 5204 Bernard Drive, S.W. Roanoke, VA 24018 22 CHURCH AVENUE, S.W. POST OFFICE Box 2795 ROANOKE, VIRGINIA 24001-2795 February 2, 1998 CERTIFIED MAIL/rrr Re: Claim of Hanging Rock Estates, LLC Gentlemen: We represent Hanging Rock Estates, LLC, and we have been advised that in installing the north water transmission line in front of Red Lane, the County employees and/or contractors caused damage to the property of Hanging Rock Estates, LLC. A copy of the invoice for the repair of this damage is also enclosed. In accordance with §15.2-1246, a claim is hereby submitted on behalf of Hanging Rock Estates, LLC, in the sum of $2,752.43, said claim being based upon the damages to the property of Hanging Rock Estates, LLC. We would appreciate your consideration of this matter at your earliest convenience. By copy of this letter, we are advising the County Administrator and the County Attorney of this claim. Very truly yours, KINDER & FO¢EL, P.C. Carr L. 'rider, CLK/ckk:Encls. c/c: County Administrator County Attorney Hanging Rock Estates L-L-C 3113 West Marshal St. Richmond, Va. Phone Number SOLD TO: Roanoke County ROAnoke, Va. SHIPPED TO: North: water transmittion Line In frorft of Red Lane INVOICE INVOICE NUMBER INVOICE DATE OUR ORDER NUMBER YOUR ORDER NUMBER TERMS SALES REP SHIPPED VIA F.O.B. PREPAID or COLLECT Roa2 Sept. 26, 1997;::': QUANTIT Silt Fence along creek silt fence installation labor fill placement Red Lane truck grading Red Lane Seed Hay Balls Trash removal (Tree stumps) and replacement of dirt Questions concerning this invoice? Call: 0.29 10.00 45.00 60.00 0.29 3.95 1,500.00 SUBTOTAL Overhead Profit MAKE ALL CHECKS PAYABLE TO: THANK YOU FOR YOUR BUSINESS! $174.00 120.00 90.00 120.00 14.50 98.75 1,500.00 2,117.25 :. 317 59 :''31759 $2,752.43 PAY THIS AMOUNT A-031098-4 ACTION NO. ITEM NO. y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: Consideration of claim by Carlton & Assoc. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This claim by Carlton & Assoc. seeks $18,391.04 for damages to the property as a result of the installation of a water line through a storm water detention pond. BACKGROUND: Section 15.2-1246 et seq, of the Code of Virginia, establishes a procedure for the submission of claims by citizens to the governing body for action. The board of supervisors may either allow the claim and authorize its payment, or it may disallow the claim. No legal action may be maintained by any person against the county upon any claim or demand unless that person shall have first presented his claim to the board of supervisors for allowance. SUMMARY OF INFORMATION: This claim involves the detention pond area of the subdivision. The water transmission main is located along the northern berm of the pond. Mr. Gary Robertson, Utility Director, has reviewed this claim. Mr. Robertson reports that the County hired Thomas Bros., Inc. to install this water line in conjunction with the development of the Hanging Rock Estates subdivision. The purpose for installing the water line at that time was to minimize disruption of the subdivision after roads and other utilities were installed. As is normal with most construction projects, the County had issued a list of minor punch list items to our contractor (Thomas Bros.) related to this project. The punch list items related to this claim consist of installing a small amount of rip rap, cleaning and reseeding a small area. Our cost estimate for this work was less than $500.00. On August 11, 1997, the developer was issued a Notice to Comply from Roanoke County to remedy a variety of erosion problems which included our punch list items. The developer chose to perform the work required by the Notice to Comply without consulting the Roanoke County Utility Department to allow our contractor to perform the "punch list" work. 1 &Li If Carlton & Assoc. suffered any additional damage, then that damage was caused by the failure of Carlton & Assoc. and Hanging Rock Estates, LLC, to properly install its own subdivision improvements. By the terms of its land subdivider's agreement with the County, Hanging Rock Estates, LLC, promised to complete these subdivision improvements by the end of the Summer, 1997. Its failure to complete its promised work directly resulted in the damages to the detention pond. If any damage did occur, then the contractor, Thomas Bros., Inc. is solely liable for same. FISCAL IMPACTS: Allowance of this claim will result in the payment of $18,391.04 to Carlton & Assoc. ALTERNATIVES: The Board may choose among the following alternatives: 1) Allow the claim and authorize the payment of $18,391.04 to Carlton & Assoc.; 2) Disallow the claim. Disallowance will permit Carlton & Assoc. to pursue its claim in court; 3) Approve the payment of $500.00 to Carlton & Assoc. STAFF RECOMMENDATION: It is recommended that the board disallow this claim. Respectfully submitted, Paul . Mahone County Attorney ACTION VOTE No Yes Abstain Approved (x) Motion by: HarryC. Nickens to deny Harrison _ x _ Denied ( ) claim Johnson _ x Received ( ) McNamara _ x Referred ( ) Minnix _ x To ( ) Nickens _ x cc: File Paul M. Mahoney, County Attorney Carr L. Kinder, Jr., Attorney KINDER FOGEL, POLY ATTORNEYS AT LAW CARR L. KINDER, JR. BARRY M. FOGEL TELEPHONE: (540) 982-1755 FACSIMILE: (540) 343-5727 February 2, 1998 Board of Supervisors County of Roanoke 5204 Bernard Drive, S.W. Roanoke, VA 24018 Re: Claim of and Carlton & Assoc. Gentlemen: 22 CHURCH AVENUE, S.W. POST OFFICE Box 2795 ROANOKE, VIRGINIA 24001-2795 CERTIFIED MAIL/rrr Our firm represents Carlton & Assoc., which has been involved in the development of a residential subdivision in Roanoke County. We are advised that after completion of the storm water retention pond in Hanging Rock Estates, Roanoke County installed a water line through the pond. We are further advised that in installing the water line, the County employees and/or the County's contractor(s) caused extensive damage to the retention pond. Carlton & Assoc. corrected the damage to the pond. Mr. Carlton of Carlton & Assoc. has furnished invoices concerning the work which was required to repair the damage to the retention pond, copies of which are enclosed. We have been advised that at this point in time the County has refused to offer reimbursement for these expenses. In accordance with §15.2-1246, a claim is hereby being submitted on behalf of Carlton & Assoc., in the sum of $18,391.04, which includes interest through January, 1998, said claim being based upon the damages to the Hanging Rock Estates retention pond. We would appreciate your consideration of this matter at your earliest convenience. By copy of this letter, we are advising the County Administrator and the County Attorney of this claim. Very -truly yours, KINDER &j'OG. P:C. Carr L. minder, CLK/ckk:Encls. c/c: County Administrator County Attorney Carlton & Assoc. 3113 W. Marshall St Richmond, Va. 23230 Phone Number SOLD TO: Roanoke Coumty Roanoke, Va SHIPPED TO: North Loop Water Transmittion Line Hanging Rock Estates Retention Pond e-y INVOICE INVOICE NUMBER INVOICE DATE OUR ORDER NUMBER YOUR ORDER NUMBER TERMS SALES REP SHIPPED VIA F.O.B. PREPAID or COLLECT QUANTITY DESCRIPTION UNIT PRICE AMOUNT 3 Pump Rental detention pond pump out 145.00 $435.00 60 Track Hoe 85.00 5,100.00 60 Loader 65.00 3,900.00 5 Rip Rap 115.00 575.00 8 Fine Grading 60.00 480.00 175 Straw 3.95 691.25 =:: 30 Silt fence 0.29 8.70 =-150 Seed 0.90 135.00 45 Labor seed And straw 10.00 450.00 60 supervision 20.00 1,200.00 8 Labor Silt fence 15.00 120.00 2 Transportation equipment 250.00 500.00 SUBTOTAL 13,594.95 Overhead 2,039.24 P Profit 2,039.24 $17,673.43 Questions concerning this invoice? MAKE ALL CHECKS PAYABLE TO: PAY THIS Call' AMOUNT THANK YOU FOR YOUR BUSINESS! ROA1.WK4 Carlton & Assoc. 3113 W Marshall St. Richmond, Va. 23230 Phone: Number SOLD TO: Roanoke County Utility Department 1206 Kessler Mill Rd Salem,Va. 24153 SHIPPED TO: Water Line Through retention pond Ref: invoice Roa1 Interest for retention pond Oct 97 Interest for retention Pond Nov 97 Interest for retention pond Dec 97 Interest for retention Pond Jan 98 E-Y INVOICE INVOICE NUMBER INVOICE DATE OUR ORDER NUMBER YOUR ORDER NUMBER TERMS SALES REP SHIPPED VIA F.O.B. PREPAID or COLLECT '::PR1C 76.73 178.50 180.29 182.09 SUBTOTAL TAX FREIGHT $176.73 178.50 180.29 182.09 717.61 Questions concerning this invoice? Call: MAKE ALL CHECKS PAYABLE TO: THANK YOU FOR YOUR BUSINESS! ROA2.WK4 $717.61 PAY THIS AMOUNT A-031098-5 ACTION NO. ITEM NO. E-S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: Consideration of claim by James L. Woltz COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This claim by James L. Woltz seeks $5,400.00 for unpaid rent of premises located on Poor Mountain used by the County for a tower site for emergency communications. BACKGROUND: Section 15.2-1245 et seg, of the Code of Virginia, establishes a procedure for the submission of claims by citizens to the governing body for action. The Board of Supervisors may either allow the claim and authorize its payment, or it may disallow the claim. No legal action may be maintained by any person against the County upon any claim or demand unless that person shall have first presented his claim to the Board of Supervisors for allowance. SUMMARY OF INFORMATION: In 1985, the County secured the consent of the original lessee and the previous owner to use this property (44,100 square feet) as a co -tenant for a radio tower site for the E-911 system. Annual lease payments were $500.00. In 1996, Mr. Woltz acquired this property. In the Summer of 1997, Mr. Woltz proposed a new 5-year lease with an annual rental of $21,600.00. The County attempted to negotiate the purchase of this property, and Mr. Woltz demanded $225,000.00 to purchase a portion of this property (50' X 100'), subject to certain limiting conditions. The County secured an independent appraisal to determine fair market value in order to determine the feasibility of leasing or purchasing this tower site. The independent appraisal, which has been offered to Mr. Woltz, is $107,000.00. Mr. Woltz rejected this offer, and the parties have been unable to agree upon the fair market value for the acquisition of this property. On October 28, 1997, the Board of Supervisors adopted Resolution 102897-5 which authorized the acquisition and immediate right of entry of this real estate by eminent domain proceedings. On November 21, 1997, the County deposited with the Clerk of the Circuit Court the sum of $107,000.00. By order dated December 12, 1997, Mr. Woltz withdrew said funds from the court. The Petition for condemnation was filed December 24, 1997. This claim for rent is subsumed under the determination of fair market value, which has already been paid to the court, and withdrawn by Mr. Woltz, or in the alternative, it is an element of the "damages," if any. In either event this claim should be considered by the circuit court in the eminent domain proceedings. Mr. Woltz, through his attorney, has submitted to the Board the attached letter dated January 28, 1998, summarizing the essential elements of this claim. FISCAL IMPACTS: Allowance of this claim will result in the payment of $5,400.00 to Mr. Woltz. ALTERNATIVES: The Board may choose among the following alternatives: 1) Allow the claim and authorize the payment of $5,400.00 to Mr. Woltz; 2) Disallow the claim. Disallowance will permit Mr. Woltz to pursue this claim for lost rent in the condemnation proceedings currently pending in Roanoke County Circuit Court. STAFF RECOMMENDATION: It is recommended that the Board disallow this claim. Respectfully submitted, Paul M. Mahoney County Attorney 2 ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to deny Harrison _ x Denied ( ) claim Johnson _ _ Received ( ) McNamara _ x Referred ( ) Minnix _ x To ( ) Nickens x cc: File Paul M. Mahoney, County Attorney Edward A. Natt, Attorney 3 LAW OFFICES OSTERHOUDT, FERGUSON, NATT, AHERON 8 AGEE CHARLES H. OSTERHOUDT MICHAEL S. FERGUSON EDWARD A. NATT MICHAEL J. AHERON G. STEVEN AGEE MARK D. KIDD KRISTEN KONRAD JOHNSTONE Paul M. Mahoney, Esq. Roanoke County Attorney P. O. Box 29800" Roanoke, VA 24018 A PROFESSIONAL CORPORATION 1919 ELECTRIC ROAD. SUITE I P. O. BOX 20068 ROANOKE. VIRGINIA JanuaW82 p71998 RE: Unpaid rent - James L. Woltz Dear Paul: %^1 TELEPHONE 540-774-1197 IF., A NO. XL 5 4'0 -7 y 4-0961 11 This letter is written pursuant to the provisions of Article 4, Chapter 12, Title 15.2 of the Code of Virginia, making a claim on behalf of James L. Woltz for unpaid rent on premises located on Poor Mountain in the County of Roanoke. Mr. Woltz had formerly leased to the County of Roanoke certain property on which the County had located a tower site. By correspondence dated July 8, 1997, Mr. Woltz advised that the existing Lease terminated as of September 30, 1997, and requested the renegotiation of the same. Such renegotiation did not result in the execution of a new Lease and, therefore, by letter dated October 1, 1997, a copy of which is attached hereto, Mr. Woltz gave notice that the Lease with the County had officially been terminated. Since October 1, 1997, the County has continued to occupy the tower site without the payment of any rent. This situation existed up and through the dates of December 24, 1997, when the County filed a Condemnation Petition in the Circuit Court of the County of Roanoke. Mr. Woltz had proposed a rental of $1,800.00 per month for rental of the property on Poor Mountain. Based upon that figure, the rental due for the period from October 1 through December 24 would be a total of $5,400.00. Demand is hereby made on behalf of my client, James L. Woltz, for the payment of said sum. Very truly yours, Edward A. Natt EAN/csb Enclosure pc: James L. Woltz WOLTZ ASSOCIATES INC. BROKERS do AUCTIONEERS October 1, 15.197 VIA FAX #772-2193 AND FIRST CLASS MAIL Mr. Elmer C. Hodge County Administrator County of Roanoke P.O. Box 298C0 Roanoke, VA 24018-0798 Dear Elmer: This is formal notice that the lease with Roanoke County has officially terminated. It is understood that Roanoke County is on the premises with the permission of the landlord as negotiations continue. Sincerely, J L. Woltz rck 23 Franklin Road, SW, Roanoke, Virginia 24011 • (540) 342-3560 • Fax (540) 342-3741 Tall Free - 1-800-551-3588 A-031098-6 ACTION NO. ITEM NUMBER E--00 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: Request for approval to name the proposed business park located at the Glenn -Mary site COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: At the December 2, 1997 meeting, the Board of Supervisors requested that staff bring back to the Board a list of proposed names for the Business Park that will be located at the Glenn -Mary site. During the process of locating the park, a citizens committee comprised of residents from the community, was established to assure that the economic development project would be a good neighbor. The group went through a lengthy process to minimize any negative impact to the residents. While the citizens committee did not recommend a specific name, they requested that the name not include any references to industrial or manufacturing. They referred to the site as The West Roanoke County Business Park. That name is included on the attached list for your consideration. SUMMARY OF INFORMATION: This project will be a unique business park geared toward research and technology. We have an obligation to assure the neighboring community that there will be no heavy industrial or commercial uses. We plan to have a strong connection with Virginia Tech and the "Smart Road." Any name chosen should emphasize these positive aspects of the project. The rezoning request for the site will go to the Planning Commission in April and I would like to have the project named by the end of March. Attached is a list of proposed names for the Board to consider. While all the names on the attached list highlight our plans to market the business park for technology, staff and I have reviewed the proposed names and recommend that the site be named The Roanoke County Center for Research and Technology. This name stresses both the Roanoke County location and the type of businesses we plan to attract for the site. STAFF RECOMMENDATION The Board of Supervisors has expressed a desire to name the park. I am asking the Board to chose: (1) The Roanoke County Center for Research and Technology, (2) The West Roanoke County Business Park, or, (3) reach consensus on another name. Submitted by: Elmer C. Hodge County Administrator VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to name Harrison _ _X_ _ Denied ( ) park - Roanoke County Center for Johnson _ x Received ( ) Research and Technoloay McNamara _ x _ Referred ( ) Minnix _ _X_ To () Nickens _ _. ACTION cc: File Timothy W. Gubala, Director, Economic Development Melinda Cox, Economic Development Specialist PROPOSED NAMES FOR THE GLENN-MARY SITE Roanoke County Institute for Research and Technology Roanoke County Center for Technology Roanoke County Technology Consortium (RCTC) Roanoke County Entrepreneurial Center (RCEC) Roanoke County Technology Village (RCTV) Roanoke County Center For Research & Technology (RCCRT) West County Business Park Catawba Corporate Center (CCC) Catawva Corporate Center for Research Catawba Corporate Center for Technology Catawba Corporate Park Catawba Corporate Village Catawba Venture Village (CCV) Catawba Commercial Venture Catawba Commercial Village Catawba Development Center Catawba Park Village Catawba Electronic Village Catawba Technology Village (CTV) Catawba Technology Center Catawba Cavern Venture Catawba Executive Venture Catawba Cavern Technology Catawba Technology Venture Catawba Intellectual Venture Catawba Center for Technology (CCT) Catawba Center for Entrepreneurship (CCE) Center for Biotechnology & Transportation Corporate Research Park for Technology Center for Research and Technology Corporate Technology Park Corporate Center for Technology Institute for Technology Research Research & Technology Institute Smart Technologies Park Smart Park Technology Corridor Center Technology Corridor Center for Research Virginia Technology Corridor Village (VTCV) Valley Technology Venture Center Valley Technology Village (VTV) ACTION NO. 1 ITEM NO. �� I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: March 10, 1998 First Reading of an Ordinance Approving the Roanoke Valley Regional Stormwater Management Plan as an Amendment to the Roanoke County Comprehensive Plan COUNTY ADMINISTRATOR'S COMMENTS: Because of the significance of this issue, we want to get it to you in time for a first and second reading by the end of March. Staff has been working for more than a year to keep flood insurances rate low for the county residents. If we do not adopt the policy by the end of March, their rates will increase. The plan is very good and it allows us to work within budgetary constraints. However, it will factor into a number of other issues such as where houses can and can not be build and whether or not basements can be built. I recommend approval of 1st reading. You may wish to have an additional work session before the 2nd reading. BACKGROUND: Roanoke County, Roanoke City, the City of Salem and the Town of Vinton recently participated in the preparation of a regional stormwater management plan for the Roanoke Valley. The Fifth Planning District Commission coordinated the preparation of the Plan. The planning process involved the participation of technical and citizen committees that oversaw and directed the process. The Roanoke Valley Regional Stormwater Management Plai,(the Plan), was completed in October 1997. I have attached an executive summary of the Plan to this report. A complete copy of the Plan is in the Board offices. The Plan contains recommendations and master plans to F- 2 address stormwater management and flooding issues in sixteen priority watersheds within the Roanoke Valley. It contains recommendations for multi -jurisdictional projects and policies, and contains specific implementation recommendations, that if implemented, will reduce existing flooding problems and minimize future damages for many citizens within Roanoke County. SUMMARY OF INFORMATION: The Plan will serve as a valuable planning tool as we seek to mitigate and prevent future flooding in Roanoke County. The various projects identified in the Plan will serve as a general guide for stormwater improvements as future funding sources to implement the Plan are identified and funding is allocated for specific projects. In addition to these planning benefits, the adoption of the Plan as a component of our community's Comprehensive Plan also allows us to maintain our current high rating in FEMA's Community Rating System Program. Our high rating means that Roanoke County citizens who are eligible for federal flood insurance will pay the lowest possible rates available in our area. The attached ordinance, accepts the analysis, design and flood reduction recommendations contained in the Plan. It does not address, nor commit the County to any particular funding mechanism or administrative structure to fund the recommended improvements. STAFF RECOMMENDATION: Staff recommends as follows: 1. The staff recommends that the Board of Supervisors approve First Reading of the prepared ordinance, and schedule Second Reading and public hearing for March 24, 1998. Respectfully Submitted, Terrance L. Harr gton, AICP Director of Planning and Zoning Approved, Elmer C. Hodge County Administrator 3 Action Vote No Yes Abs Approved ( ) Motion by Harrison Denied ( ) Johnson Received ( ) McNamara Referred Minnix to Nickens AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 24, 1998 AN ORDINANCE AMENDING AND REENACTING THE COMPREHENSIVE PLAN OF ROANOKE COUNTY, VIRGINIA BY THE ADOPTION OF THE ROANOKE VALLEY REGIONAL STORMWATER MANAGEMENT PLAN AS PART OF THE COMPREHENSIVE PLAN WHEREAS, Roanoke County and other jurisdictions within the Roanoke Valley have experienced a recurrent history of flooding of properties; and, WHEREAS, this flooding has resulted in the loss of property and the disruption of the lives of many Roanoke County citizens; and, WHEREAS, Roanoke County and other Valley jurisdictions have cooperatively joined together to fund and prepare the Roanoke Valley Regional Stormwater Management Plan (The Plan); and, WHEREAS, the Plan was prepared under the coordination of the Fifth Planning District Commission, and involved the extensive involvement of citizen and technical advisory committees; and, WHEREAS, the Plan is future oriented and addresses flooding, stormwater, and drainage issues within sixteen priority watersheds within the Roanoke Valley; and, WHEREAS, the Plan specifically provides an enhancement to the 1993 FEMA Flood Insurance Study, incorporates recommended stormwater master plans for each of the sixteen priority watersheds, contains specific recommendations for multi jurisdictional projects and policies, and contains recommended implementation strategies that if implemented, will reduce existing flooding problems and minimize future damages for many citizens within Roanoke County; and, WHEREAS, the Roanoke County Planning Commission reviewed the Plan on March 3, 1998 and after holding a public hearing, has recommended the incorporation of the Plan as part of the Roanoke County Comprehensive Plan; and WHEREAS, first reading of this ordinance was held on March 10, 1998 and second reading was held on March 24, 1998 BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That Roanoke County, Virginia accepts the analysis, design and flood reduction recommendations contained within the Plan and appends the Comprehensive Plan of Roanoke County to include these components of the Plan; and, 2. That the Plan shall be used a general guide for implementing the recommended improvements as future funding sources are identified and funding is allocated for specific projects; and, 3. That this ordinance shall be in effect from and after March 24, 1998 ACTION NO. ITEM NO. r - , AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: MARCH 10, 1998 FIRST READING OF ORDINANCE AUTHORIZING APPALACHIAN POWER COMPANY TO EXPAND THE USE OF AN EXISTING EASEMENT ACROSS A WELL LOT ON KENTLAND DRIVE OWNED BY THE BOARD OF SUPERVISORS COUNTY ADMINISTRATOR'S COMMENTS:e4A0447 SUMMARY OF INFORMATION: Appalachian Power Company (APCO) has requested authorization to expand the use of an existing easement across a well lot on Kentland Drive to allow a telecommunications antenna and related facilities to be located on an existing transmission line tower as shown on APCO Drawing No. R-3313, dated December 22, 1997. County staff has reviewed the request and has determined that it does not interfere with the County's use of the property. FISCAL IMPACTS: Consideration for the proposed easement is the sum of $1.00. ALTERNATIVES: (1) Adopt the proposed ordinance authorizing the County Administrator to execute the necessary documents for expansion of the use of the existing easement as shown on APCO Drawing No. R-3313, dated December 22, 1997, to Appalachian Power Company. (2) Decline to authorize donation or conveyance of the easement. Respectfully submitted, DY\ vr\Q\A- Paul M. Mahoney County Attorney fa Approved ( ) Motion by: Denied ( ) Received ( ) Referred to ACTION c:\wp51\doc\agenda\apco\kentland.rpt VOTE Harrison Johnson McNamara Minnix Nickens No Yes Abs EXISTING OVERHEAD LINE CORDELL DRIVE PROPOSED UNDERGROUND SERVICE US. CELLULAR METER 1, TRANSMISSION TOWER /9/ COUNTY OF ROANOKE, VIRGINIA T. D. 665000 MAP 3780-300 A4 0' 50' 100' NORTHCROSS ROAD EXISTING POLE 300-2221 FOXHALL CIR. APPALACHIAN POWER COMPANY PROPOSED RIGHT OF WAY ON PROPERTY OF BOARD OF SUPERVISORS OF ROANOKE COUNTY DRAWN BY LMA DATE 12-22-97 APP. BY MJM SCALE AS SHOWN SHEET 1 OF 1 DRAWING NO. R-3313 . r- ?‘ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 ORDINANCE AUTHORIZING APPALACHIAN POWER COMPANYTO EXPAND THE USE OF AN EXISTING EASEMENT ACROSS A WELL LOT ON KEN LAND DRIVE OWNED BY THE BOARD OF SUPERVISORS WHEREAS, by Deed of Easement dated May 3, 1950, Appalachian Electric Power Co. was granted an easement a distance of 1271 feet, more or less, and 100 feet in width by W. S. Phelps and Eula A. Phelps, his wife, recorded in the Clerk's Office of the County of Roanoke in Deed Book 437, page 147; and, WHEREAS, the Board of Supervisors of Roanoke County is now the owner of a portion of the property formerly owned by W. S. Phelps and Eula A. Phelps and is designated as a well lot on Kentland Drive, Tax Map No. 76.12-8-25; and, WHEREAS, a portion of the easement granted to Appalachian Electric Power Co. by the W. S. Phelps and Eula A. Phelps crosses the County's well lot on Kentland Drive; and, WHEREAS, Appalachian Power Company (APCO) has requested authorization to expand the use of the existing easement across the well lot on Kentland Drive to allow a telecommunications antenna and related facilities to be located on an existing transmission line tower as shown on APCO Drawing No. R-3313, dated December 22, 1997. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on March 10, 1998; and a second reading was held on March 24, 1998. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by conveyance to Appalachian Power Company for the provision of electrical service in connection with installation of a telecommunications antenna and related facilities on an existing transmission line tower. 3. That donation of the expanded use of the right-of-way for an underground service line(s) and related facilities to provide electric service for a telecommunications antenna, as shown on APCO Drawing No. R-3313, dated December 22, 1997, to Appalachian Power Company is hereby authorized. 4. That the County Administrator or an Assistant County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. c:\wp51\doc\agenda\apco\kendand.ord 2 ACTION # ITEM NUMBER P-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: Ordinance declaring a parcel of real estate to be surplus and accepting an offer for the sale of same; namely the Arlington Hills #2 Well Lot COUNTY ADMINISTRATOR'S COMMENTS: Arktv$40., EXECUTIVE SUMMARY: This is the first reading of an ordinance to sell a surplus well lot, in response to the receipt of offers for same. BACKGROUND: The Board has adopted a policy for the sale or disposal of surplus real estate. Many of the parcels identified as surplus are well lots to be abandoned with the completion of the reservoir and the water transmission lines. This procedure provided for the advertisement and publication of surplus real estate, inviting bids from the public, notice to adjoining property owners, and posting a sign on the property proposed for sale. Once an offer is received, staff submits the offer to the Board of Supervisors in executive session after evaluation by the County Administrator, County Attorney and Property Manager. If the Board wishes to proceed, then the County Attorney prepares an appropriate ordinance for the first reading, which constitutes notice that a bona fide offer has been received, and that other written offers may be received until 5:00 p.m. the Friday preceding the next Board meeting. After a favorable first reading, notice will be published in the newspaper and mailed to adjoining landowners. The identity of the offeror(s) and the amount, terms or conditions of the offer(s) or bid(s) will be kept confidential until the second reading. At second reading, the Board may accept the best offer received or reject all offers. SUMMARY OF INFORMATION: The County received an offer for this surplus real estate. The parcel of real estate is identified as follows: Arlington Hills #2 Well Lot Tax Map Parcel No. 86.12-3-16 FISCAL IMPACT: Pursuant to Section 16.01 of the Roanoke County Charter, the proceeds from the sale of capital facilities, including real estate, will be paid into capital facility accounts and expended therefrom solely for the purpose of acquisition, construction, maintenance or replacement of other capital facilities. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the attached ordinance. Respectfully submitted, ql\ei\51(V\ )'`C Paul M. Mahoney County Attorney ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Harrison Received ( ) Johnson Referred McNamara to Minnix Nickens c:\wp51\doc\agenda\utility\arlingtn.rpt 2 f. I LOCATION MAPI AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 ORDINANCE DECLARING A PARCEL OF REAL ESTATE TO BE SURPLUS AND ACCEPTING AN OFFER FOR THE SALE OF SAME; NAMELY THE ARLINGTON HILLS #2 WELL LOT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus. 2. That an advertisement for bids for the sale of this surplus real estate was advertised in the Roanoke Times & World News on March 17, 1998; that notice has been mailed to adjoining property owners; and that a sign announcing the proposed sale of this surplus real estate has been posted on the property. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on March 10, 1998, and the second reading was held on March 24, 1998, concerning the disposition of the following parcel of real estate identified as follows: Arlington Hills #2 Well Lot Tax Map Parcel No. 86.12-3-16 4. That offers for said properties having been received, the offer of to purchase this property for the sum of Dollars is hereby accepted/rejected. r-3 5. That the purchase price for the property will be paid upon delivery of a deed therefor and all proceeds from the sale of this real estate are to be paid into the utility capital improvements fund. 6. That the County Administrator or an Assistant County Administrator is hereby authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the sale of said property, all of which will be on form approved by the County Attorney. 7. That this ordinance will be effective on and from the date of its adoption. c:\wp51\doc\agenda\utility\arlingtn.ord 2 ACTION NO. ITEM NO. F` t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: ORDINANCE AMENDING AND REENACTING SECTION 10-33. REAL ESTATE SERVICES., SECTION 10-34. PROFESSIONAL SERVICES., AND SECTION 10-36. PERSONAL AND BUSINESS SERVICE OCCUPATIONS., OF ARTICLE II. CLASSIFIED BUSINESS AND OCCUPATIONAL LICENSE PROVISIONS, OF CHAPTER 10, LICENSES, TO INCREASE THE GROSS RECEIPTS FROM $3,000.00 TO $5,000.00 FOR THE EXEMPTION FROM PAYMENT OF A LICENSE FEE COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: iita.#44-0 This ordinance increases gross receipts' threshold amount from $3,000.00 to $5,000.00 for three classifications of businesses and occupations: real estate services, professional services, and personal and business service occupations. BACKGROUND: On September 14, 1993, the Board of Supervisors adopted an ordinance (Ordinance #91493-8) providing an exemption from the business license tax for individuals generating less than $3,000.00 in gross receipts in each of these three classifications. The time and expense incurred by the Commissioner of the Revenue's office in processing these licenses for such individuals was not cost effective. SUMMARY OF INFORMATION: Last month the Board considered and adopted amendments to the County's License ordinance. These amendments brought the County Code into conformance with the State enabling legislation. During this process the Board directed staff prepare an ordinance for its consideration increasing the threshold amount for gross receipts from $3,000.00 to $5,000.00 for the exemption from the license fee in the classifications of real estate services, professional services, and personal and business service occupations. The attached ordinance accomplishes this goal. The first reading of this ordinance is scheduled for March 10, 1998. The second reading and public hearing is scheduled for March 24, 1998. FISCAL IMPACTS The loss of revenue from this change would be $8,200.00 annually. STAFF RECOMMENDATION: It is recommended that the Board favorably consider the adoption of the attached ordinance. Respectfully submitted, Paul M. Mahoney County Attorney ACTION VOTE Approved ( ) Motion by: No des Abs Denied ( ) Harrison Received ( ) Johnson Referred McNamara to Minnix Nickens g:\attorney\board\bpolamnd.rpt 2 F- Y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 ORDINANCE AMENDING AND REENACTING SECTION 10-33. REAL ESTATE SERVICES., SECTION 10-34. PROFESSIONAL SERVICES. AND SECTION 10-36. PERSONAL AND BUSINESS SERVICE OCCUPATIONS., OF ARTICLE II. CLASSIFIED BUSINESS AND OCCUPATIONAL LICENSE PROVISIONS, OF CHAPTER 10, LICENSES, TO INCREASE THE GROSS RECEIPTS FROM $3,000.00 TO $5,000.00 FOR THE EXEMPTION FROM PAYMENT OF A LICENSE FEE WHEREAS, Section 10-33, "Real estate services" of the Roanoke County Business, Professional, and Occupational License (BPOL) Ordinance provides for imposition of the business license tax in the amount of $0.58 per $100.00 of gross receipts from the business during the preceding calendar year, with such services being defined in subsection (b) and specifically designated in subsection (c) of Section 10-33; and, WHEREAS, Section 10-34, "Professional services" of the BPOL Ordinance provides for imposition of the business license tax in the amount of $0.58 per $100.00 of gross receipts from the occupation during the preceding calendar year, with such services being defined in subsection (b) of Section 10-34; and, WHEREAS, Section 10-36, "Personal and Business Service Occupations" of the BPOL Ordinance provides for imposition of the business license tax in the amount of $0.36 per $100.00 of gross receipts from the occupation during the preceding calendar year, with such services being defined in subsection (b) and specifically designated in subsection (c) of Section 10-36; and, WHEREAS, these classifications include retired, part-time, or juvenile individuals, and individuals who maintain a license merely to prevent such license from lapsing; and, . f-- 1 WHEREAS, by Ordinance #91493-8, the Board of Supervisors approved an exemption from the business license tax for individuals generating less than $3,000.00 in gross receipts in each of the aforesaid classifications, based upon a determination that the time and expense incurred by the Commissioner of Revenue's Office in processing licenses for such individuals is not cost effective; and, WHEREAS, upon adoption of Ordinance #062596-9 to impose a license fee (rather than a license tax) on businesses with gross receipts less than $100,000.00, the Board + maintained the exemption through provisos that every person whose gross receipts in the preceding calendar year are less than $3,000.00 in the above -specified classifications shall pay the $50.00 license fee upon commencement of the business and initial application for a license and shall be exempt thereafter from paying a license fee or tax, as long as such person continues to qualify for the exemption and otherwise complies with the BPOL Ordinance; and WHEREAS, the Board of Supervisors deems it appropriate, in order to improve cost effectiveness and fairness in the administration of the BPOL Ordinance, to increase the gross receipts' threshold from $3,000.00 to $5,000.00 for the exemption from the license fee in the classifications of real estate services, professional services, and personal and business service occupations. WHEREAS, a first reading of this ordinance was held on March 10, 1998; and the second reading and public hearing was held on March 24, 1998. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 2 F-4 1. That Section 10-33 Real Estate Services., Section 10-34. Professional Services. and Section 10-36 Personal and business service occupations. of Article II. Classified Business and Occupational License Provisions, of Chapter 10, LICENSES, be amended and reenacted as follows: Sec. 10-33. Real estate services. (a) The annual license tax imposed hereunder for real estate services shall be in the amount of fifty-eight cents ($0.58) per one hundred dollars ($100.00) of gross receipts from the business during the preceding calendar year. Every person whose gross receipts in the preceding calendar year shall be less than from any real estate service shall pay the license fee of fifty dollars ($50.00) imposed in § 10-3(a) of this chapter upon commencement of the business and initial application for a license and shall thereafter be exempt from the payment of a license fee or tax, provided that such person continues to qualify for this exemption and otherwise complies with the requirements of this chapter. Sec. 10-34. Professional services. (a) The annual license tax imposed hereunder for professional services shall be in the amount of fifty-eight cents ($0.58) per one hundred dollars ($100.00) of gross receipts from the occupation during the preceding calendar year. Every person whose gross receipts in the preceding calendar year shall be less than five< t isusad dollars ' d ' ' Ol ' ee from any professional service shall pay the license fee of fifty dollars ($50.00) imposed in § 10-3(a) of this chapter upon commencement of the business 3 r- and initial application for a license and shall thereafter be exempt from the payment of a license fee or tax, provided that such person continues to qualify for this exemption and otherwise complies with the requirements of this chapter. Sec. 10-36. Personal and business service occupations. (a) The annual license tax imposed hereunder for personal or business services, and all other businesses and occupations not specifically listed or excepted in this chapter of the Roanoke County Code or the Code of Virginia, shall be in the amount of thirty-six cents ($0.36) per one hundred dollars ($100.00) of gross receipts from the occupation during the preceding calendar year. Every person whose gross receipts in the preceding calendar year shall be less than from any personal or business service shall pay the license fee of fifty dollars ($50.00) imposed in § 10-3 (a) of this chapter upon commencement of the business and initial application for a license and shall thereafter be exempt from the payment of a license fee or tax, provided that such person continues to qualify for this exemption and otherwise complies with the requirements of this chapter. 2. This ordinance shall be effective from and after July 1, 1998. g:\attorney\vlh\commrev\bpol2.mar 4 ACTION NO. ITEM NO. - .� AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: ORDINANCE TO VACATE AND RELEASE PROPERTY INTERESTS CONVEYED TO THE BOARD OF SUPERVISORS IN CONNECTION WITH ROADS, STREETS, ALLEYS, RIGHTS -OF -WAY, AND PUBLIC ACCESS IN AND AROUND PINKARD COURT SUBDIVISION COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: .-eafie/ This is the first reading of the proposed ordinance to vacate and release, and re - convey where applicable, several real estate interests conveyed to the Board of Supervisors in connection with the roads, streets, alleys, rights -of -way and public access in and adjoining the Pinkard Court Subdivision. These interests were created by recorded instruments, separate from the subdivision plat, as more specifically set forth in the proposed ordinance. BACKGROUND: On February 10, 1998, the Board of Supervisors adopted Ordinance #021098-9 to vacate and close the public rights -of -way and alleys in Pinkard Court Subdivision, and also adopted Resolution #021098-8 to abandon the secondary roads in the subdivision. The developer of the proposed site, Lowe's Companies, Inc., has proceeded as planned with the steps necessary to finalize the property acquisitions in this area. Title searches on the properties have revealed a number of recorded instruments conveying, or purporting to convey, easements for right-of-way, a parcel for right-of-way, and an alley, all of which are related to the roads and access in Pinkard Court, but are separate from and in addition to the public rights -of -way shown on the subdivision plat and vacated by the plat pursuant to §15.2-2272 of the Code of Virginia (1950, as amended). The parties involved have requested that the Board vacate and release these interests in order to clear up any title defects or encumbrances that may exist as a result. SUMMARY OF INFORMATION: In connection with a County project to improve the Pinkard Court roads for acceptance into the state secondary road system, a series of documents (referred to as omnibus deeds) were executed by the property owners along Washington Road, a portion of Valley Avenue, and a portion of Pinkard Street (a/k/a Pinkard Avenue). The owners consented to give to the County an easement for right-of-way for the road/street to be forty feet (40') in width, together with such additional widths as may be necessary for the extension and maintenance of road slopes, ditches, and all necessary drainage facilities. A copy of the map attached to some of these documents is attached hereto as Exhibit A. Although these agreements do not contain outright conveyances, they do create a potential encumbrance on the property titles. The Board is being requested to vacate and release any right, title and interest it may have acquired by virtue of these agreements. In 1996, with further road improvement efforts, the County acquired in fee simple a parcel of land containing 0.037 acre, being part of Lot 4, Block 4, in Pinkard Court, from Dennis E. Phelps, et als. This acquisition was for right-of-way and easement purposes, namely construction of a cul-de-sac on Pinkard Street. A copy of the map is attached hereto as Exhibit B. With the proposed development and vacation of the roads, the cul-de- sac parcel is no longer necessary for road purposes, and since its size and location render it unacceptable and unavailable for other public uses, staff recommends reconveyance of the parcel to the property owner. Another title issue arose with a 16' alley conveyed to the general public for use as a perpetual easement for foot and vehicle traffic across Lots 27, 22 and 21, in Block 1 of Pinkard Court. This conveyance was made as an alternative to the previously existing portion of alleyways vacated the Board on December 11, 1973. A copy of the plat, showing the vacated and new alleys, is attached hereto as Exhibit C. As with the roads and other alleys in the subdivision, the alley will not be required by the property owners in Pinkard Court or the general public, and will serve no public purpose; the Board is requested to vacate and release the public interest in this portion of alleyway not shown on the original plat. Also, in 1949, the owners of Lots 12 and 13 in Block 1, of Pinkard Court Subdivision conveyed twelve -foot strips of land along the southerly side of said lots for the widening of Summit Avenue. The conveyances were made to the State/Commonwealth of Virginia, rather than the County. The County is, however, being requested to vacate and release any right, title and interest it may have in these strips of land. Summit Avenue is undeveloped and closed, and with the proposed development of this area, the 12' strips serve no public purpose. 2 FISCAL IMPACTS: None STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance to vacate and release the respective property interests, and re -convey the property to the owner where appropriate, in connection with the roads, streets, rights -of -way, and public access in and around Pinkard Court Subdivision, subject to the conditions set forth in said ordinance. Respectfully submitted, e . Huffman Assistant County A torney ACTION VOTE Approved ( ) Motion by: Denied ( ) Harrison Received () Johnson Referred McNamara to Minnix Nickens 3 No Yes Abs 115 6240red Meadowview 95 Q 103 22 N Aj3 • *) 0 g 107.33 CI I 11144 ii. b= 115 55 d►•• b= 119.66 � •411, _ 12377 o►• %= d = 12788 125 v q�llj • v il • —43 — .. �b \h (25 f (25 .4:11 e. R \` 4V- it e 433,:li i• moo 125 `S _ �. L a f (0 • f eV 41" Ue 175 f �OL b es • Irsa Exhibit A BK 1531PG 01159 METES AND BOUNDS DESCRIPTIONS SHOWN ON THIS PLAT REPRESENT A. COMPOSITE OF DEEDS, PLATS, AND CALCULATED INFORMATION AND DO NOT REFLECT AN ACCURATE BOUNDARY SURVEY. TAX MAP No. 87.08-1-61 PERPETUAL RIGHT—OF—WAY & EASEMENT (0.037 Ac,) PROPERTY OF DONALD ROOSEVELT MUSE TAX MAP No. 87.08-1-64 TAX MAP NO. 87.08-1-62 PINKARD CT. LOT 5 & 4 REMAINING PROPERTY OF DENNIS E. & SANDRA P. PHELPS P.B.1 PG.363 SCALE: 1 "=20' PLAT SHOWING PERPETUAL RIGHT & EASEMENT BEING CONVEYED TO ROANOKE COUNTY BY DENNIS E. & SANDRA P. PHELPS PREPARED BY: ROANOKE COUNTY ENGINEERING DEPARTMENT REVISED 10-12-95 DATE: 10-07-92 Exhibit B B//ve:/N6600K 988 PrE814 EDGE i�I':'Je•� e.00 .a 24.23J.s1,[iiarl. j del f%� 4. .IAA/ .f 8`lt= �[, tt• !. ,L.1o••• 1.1'4_.J9 j.sdoJ9a4/_1..�•�f� ii•1rio' }.oe•2t..tl .4.fs;,-1 8'i'*1f.;dF•J?. 4r�J1'�i SL.m elk/ 2},17 Ns!• 54•Joas, 44.Pf2Z+_.e.:.•?.s2fi1.'Qod o tj.fi'�s•'3iM te.l•d.s� ssZ� 7. so4 S ?A st'ai:J 7 si.s.:ae I2.•ZiI.SI• 3414,11of'. epji e..e �Jf r .. 0a rV.S/SJ �59 8'ro Aparbilliew tide Rn 447 a-�-- 682 ,K.9 ��q Ay/AZT PAVE''vIE^/r- -'s NEP 40. 6• N 671.e/S•di. 2 /:7V es 4•4 l' . VALLEY QV &. • .,: - /9I•S/ •_ �,.�c• .3.6% b :Z.ns a 27 .v� r •I o'i. 0 Q • ti .PE(//Sf0 oEC. g /973 iy L/NL (yip R� v cr M ` 3 131,1 tit : 44 --K NCI CQ 5 24•.43' — S-74 134-'14 7 FIAT n/AnL= FOR -r 7,1/0MAS M/9RSHJgZL 27At//S, de. S/I !O W/NG P;e 0Pc7 SEL7 ,eFL 0 efir/v/J Of /` •,9LLEr .sNn aeo5/A,c of P0R77044/ of AL/Ers PORT/an/ of ✓A I Er AVE. AndX LD7S /-S, 2/, ,'..Z, 271 2 8/ BL (C.0 4 P/// RRG' C OUR T /20,9NOKE CV. V/.PG/N/A .By: • encwe nic r /.9sso c/Ares f vcc r. # eme s. DATE: ¢, /975 SCALE: ,N . #(2 • AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 ORDINANCE TO VACATE AND RELEASE PROPERTY INTERESTS CONVEYED TO THE BOARD OF SUPERVISORS IN CONNECTION WITH ROADS, STREETS, ALLEYS, RIGHTS -OF -WAY, AND PUBLIC ACCESS IN AND AROUND PINKARD COURT SUBDIVISION WHEREAS, by instruments dated March 19, 1983, and March 1, 1985, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1221, page 1410, and Deed Book 1221, page 1413, respectively, the owners of properties bordering on each side of Washington Road along the southwestern boundary of Pinkard Court Subdivision executed their consent to give unto Roanoke County, without compensation, each as to the lands by him owned, an easement and right-of-way for said road/street to be 40 feet in width, including an additional 10' strip along the southwest side of Washington Road, together with such additional widths as may be necessary for slopes, ditches and drainage facilities, in order for said road to be established as a part of the state secondary road system; and, WHEREAS, by instruments dated March 19, 1983, and March 1, 1985, and recorded in the aforesaid Clerk's Office in Deed Book 1221, page 1407, and Deed Book 1221, page 1404, respectively, the owners of properties bordering on each side of the portion of Valley Avenue beginning about .02 miles southwest of Booker Road and extending in a southwesterly direction about .05 mile to Washington Road in Pinkard Court Subdivision, executed their consent to give unto Roanoke County, without compensation, each as to the lands by him owned, an easement and right-of-way for said road/street to be 40 feet in width, including an additional 7.5 feet on each side of the designated portion of Valley Avenue, together with such additional widths as may be necessary for slopes, ditches and drainage facilities, in order for said road to be established as a part of the state secondary road system; and, WHEREAS, by instrument dated January 19, 1985, and recorded in the aforesaid Clerk's Office in Deed Book 1221, page 1416, the owners of properties bordering on each side of the portion of Pinkard Street (also known as Pinkard Avenue), extending from Booker Road (Route 878) in a southwesterly direction about .05 mile to a new turn- around, in Pinkard Court Subdivision, executed their consent to give unto Roanoke County, without compensation, each as to the lands by him owned, an easement and right-of-way for said road/street to be 40 feet in width, including an arc of land on each side of Pinkard Street for the cul-de-sac, together with such additional widths as may be necessary for slopes, ditches and drainage facilities, in order for said road to be established as a part of the state secondary road system; and, WHEREAS, by deed dated September 2, 1996, and recorded in the aforesaid Clerk's Office in Deed Book 1531, page 1154, Dennis E. Phelps, et als, conveyed fee simple title to a 0.037 acre of land, being the northwesterly portion of Lot 4, Block 4, Pinkard Court Subdivision, to the Board of Supervisors for right-of-way and easement in connection with the improvement and acceptance of Pinkard Street into the state secondary road system; and, WHEREAS, by deed of easement dated January 15, 1974, and recorded in the aforesaid Clerk's Office in Deed Book 988, page 811, Thomas M. Davis, Jr., and Carolyn C. Davis granted and conveyed for the use of the general public a perpetual easement for 2 foot and vehicle traffic over, across and upon a new 16' alley through Lots 27, 22, and 21, in Block 1, of Pinkard Court Subdivision, together with an easement for such drainage ditches as are necessary to drain any road established across said alley, said easements being to replace the alleys vacated by the Roanoke County Board of Supervisors by Ordinance adopted on December 11, 1973, all as shown on a plat attached to said deed of easement; and, WHEREAS, by deed dated November 21, 1949, and recorded in the aforesaid Clerk's Office in Deed Book 429, page 31, W. M. Jernigan, Jr., and Vala Jernigan, husband and wife, conveyed unto the State of Virginia a twelve -foot (12') strip of land along the southerly side of Lot 12, Section 1, Pinkard Court, and by deed dated December 8, 1949, and recorded in the aforesaid Clerk's Office in Deed Book 429, page 33, Joseph W. Nackley conveyed unto the Commonwealth of Virginia a twelve -foot (12') strip of land along the southerly side of Lot 13, Section 1, Pinkard Court, said conveyances being adjacent to, and parallel with Summit Avenue and for purposes of widening Summit Avenue on the northerly side thereof; and, WHEREAS, due to the proposed acquisition and development of the lots in Pinkard Court Subdivision and surrounding properties, and in view of the vacation of the public rights -of -way shown on the plat of Pinkard Court Subdivision in Plat Book 1, Page 363, by Ordinance #021098-9 adopted by the Board of Supervisors on February 10, 1998, and the abandonment of those sections of said rights -of -way in the state secondary road system by Resolution #021098-8, the Board deems the above -described real estate interests no 3 longer necessary for the County or for the public, and the County has no current or future use for these interests. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on March 10, 1998; and a second reading was held on March 24, 1998; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the real estate interests hereinabove described are hereby declared to be surplus, and the nature of said interests render them unacceptable and unavailable for other public uses; and, 3. That, subject to the conditions contained in Paragraph 7, all right, title and interest acquired by the Board of Supervisors of Roanoke County, Virginia, by instruments dated March 19, 1983, and March 1, 1985, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1221, page 1410, and Deed Book 1221, page 1413, respectively, for Washington Road, by instruments dated March 19, 1983, and March 1, 1985, and recorded in the aforesaid Clerk's Office in Deed Book 1221, page 1407, and Deed Book 1221, page 1404, respectively, for Valley Avenue, and by instrument dated January 19, 1985, and recorded in Deed Book 1221, page 1416, for Pinkard Street (also known as Pinkard Avenue), be, and hereby is, vacated and released; and, 4 4. That, subject to the conditions contained in Paragraph 7, the northwesterly portion of Lot 4, Block 4, Pinkard Court, consisting of 0.037 acre, be, and hereby is, vacated and released as a right-of-way and easement for acceptance of Pinkard Street into the secondary road system, and the County Administrator or any Assistant County Administrator is hereby authorized to re -convey said parcel to the owner of Lot 4, Block 4, Pinkard Court, as of the time such conveyance is made, said parcel to be added and combined with Lot 4, by deed or by plat, in compliance with the Roanoke County Subdivision Ordinances, and other applicable laws and regulations; and, 5. That, subject to the conditions contained in Paragraph 7, the new 16' alley through Lots 27, 22 and 21, in Block 1, Pinkard Court, conveyed as a perpetual easement for use of the general public by deed of easement dated January 15, 1974, and recorded in the aforesaid Clerk's Office in Deed Book 988, page 811, be and hereby is, vacated and released; and, 6. That, subject to the conditions contained in Paragraph 7, all right, title and interest of the County or the Board of Supervisors of Roanoke County, Virginia, which may have been acquired by virtue of the deeds dated November 21, 1949, and December 8, 1949, and recorded in the aforesaid Clerk's Office in Deed Book 429, page 31, and Deed Book 429, page 33, respectively, for the widening of Summit Avenue be, and hereby is, vacated and released; and, 7. That this ordinance shall be subject to the following conditions: a. That fee simple title to all of the lots in Pinkard Court Subdivision as shown on Plat Book 1, Page 363 (except Lots 1, 2, and 3 in Block 1 5 which are not affected by this action), to a parcel of land currently owned by Rowena P. Jernigan (Deed Book 1288, Page 803) designated on the Roanoke County Land Records as Tax Map No. 87.08-3-1, and to a parcel of land consisting of 21.686 acres, more or less, and being a portion of a tract of land currently owned by Craighead Real Estate (Deed Book 1388, Page 1311; Will Book 44, Page 1447) designated on the Roanoke County Land Records as Tax Map No. 77.20-1-42 and a portion of Tax Map No. 77.20-1-43, shall be acquired by Interstate Development, L.L.C., or its assignee (Lowe's Companies, Inc.), in one common ownership and all of said lots or parcels shall be added and combined into one tract or parcel of land, with other parcels added if necessary or desired, within four months from the date of the adoption of this ordinance. b. That a new public right-of-way from Franklin Road (Route 220) and extending to Washington Avenue be dedicated and the appropriate guarantee be provided to the County of Roanoke for the construction of the new road to the standards required by the Virginia Department of Transportation (VDOT) and for VDOT acceptance of the new road into the state secondary road system. c. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of Interstate Development, L.L.C., or its assignee (Lowe's Companies, Inc.); and, 8. That the County Administrator or any Assistant County Administrator is hereby authorized to execute such other documents and take such further actions on behalf of Roanoke County as are necessary to accomplish the vacation, release and relinquishment of said property interests, all of which shall be on form approved by the County Attorney. 9. That this ordinance shall be effective on and from the date of its adoption. g:\attorney\vlh\pinkard.ord 7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MARCH 10, 1998 ORDINANCE 031098-7 AUTHORIZING AND APPROVING THREE RESIDENTIAL LEASES ON THE GLENN-MARY FARM PROPERTY OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the acquisition of the Glenn -Mary Farm property, containing 457.60 acres, and being designated on the Roanoke County Land Records as Tax Map No. 54.00-1-2, by the Board of Supervisors of Roanoke County for economic development purposes was finalized on November 10, 1997; and, WHEREAS, the property includes three residential structures which were rented by the previous owner to the current tenants, namely Joe and Pam Miller at 5365 Glenmary Drive, Josephine Cox at 5393 Glenmary Drive, and Matthew and Danielle Stanley at 4958 Glenvar Heights Boulevard, each of whom have continued their tenancy with the County; and, WHEREAS, it would serve the public interest for the County to have the residences occupied and maintained until such time as all or portions of the property may be needed for economic development purposes; and, WHEREAS, on December 2, 1997, the Board authorized creation of a self balancing account entitled Glenn Mary Capital Account for acceptance of rent payments and expenditure of the funds on maintenance of the property; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on February 24, 1998; and the second reading was held on March 10, 1998. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement with Joe and Pam Miller for the residence having the address of 5365 Glenmary Drive, from March 15, 1998, to September 14, 1998, and automatically renewable for six-month periods thereafter, for a monthly rental of $550.00 to be paid into the Glenn Mary Capital Account. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement with Josephine Cox for the residence having the address of 5393 Glenmary Drive, from March 15, 1998, to September 14, 1998, and automatically renewable for six-month periods thereafter, for a monthly rental of $125.00 to be paid into the Glenn Mary Capital Account. 3. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement with Matthew and Danielle Stanley for the residence having the address of 4958 Glenvar Heights Boulevard, from March 15, 1998, to September 14, 1998, and automatically renewable for six-month periods thereafter, for a monthly rental of $450.00 to be paid into the Glenn Mary Capital Account. 4. That, after September 14, 1998, each of said residential leases shall be subject to termination at any time by either the County or the tenant upon providing the other party with 120 days' written notice. 2 5. That the County Administrator or an Assistant County Administrator is authorized to execute said lease agreements on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish these transactions, all of which shall be upon form and subject to the conditions approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Melinda Cox, Economic Develoment Specialist Paul M. Mahoney, County Attorney 3 Action No. Item No. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: March 10, 1998 AGENDA ITEM: Second reading of the ordinance authorizing and approving three (3) residential leases on the Glenn -Mary Farm property owned by the Board of Supervisors of Roanoke County. COUNTY ADMINISTRATOR'S COMMENTS: John Wiley has performed on -site evaluations of the three properties as requested by the Board That information is included in the report. As you can see, his estimates are close to what is being charged The Board and staff made moral commitments to the residents of these properties and the neighborhood that we were going to work with them to minimize any impact to the community. These occupants provide valuable services in that they keep unauthorized visitors from going on the property. They understand we do not plan to improve the facilities that they now live in. We also think that we have sufficient funds to make any minor repairs if there are any. I ask for your support on the plan that we have proposed EXECUTIVE SUMMARY: At the time the property was purchased from Glenn -Mary Associates, all rental properties were occupied. From November 1997 to March 31, 1998, the County elected to continue these verbal rental agreements at the request of the citizens in residence via letters of confirmation. Staff recommends that the Board approve rental contracts for an initial period of six (6) months, without right of cancellation, from the date of execution. Thereafter, the contracts would be renewable for six month periods subject to cancellation at any time by either party upon providing 120 days written notice. The County will enter into written individual contracts with each of the renters if approval is granted by the Board of Supervisors. The contracts will include information on rental fees, payment dates, cancellation clauses, insurance of personal property, repair and maintenance of property, and maintenance of County -owned equipment. On December 2, 1997, the Board of Supervisors approved a request to create a self balancing account entitled Maintenance and Repair under the umbrella of the Glenn Mary Site budget for residential structures and farm fields. This account is being funded by the rental income from the three (3) houses on the site. 1 SUMMARY OF INFORMATION: The subject property contains three (3) residential homes which are used as rental property. The renters and their monthly payment rates are listed below along with comparable market rentals combining the structure and the land values which were prepared by Property Manager John Willey. Current Rent Joe and Pam Miller $550.00 Option B rental (combined) $895.00 5365 Glenmary Drive Mrs. Josephine Cox $125.00 Option B rental (combined) $216.50 5393 Glenmary Drive Matthew and Danielle Stanley $450.00 Option B rental (combined) $530.00 4958 Glenvar Heights Boulevard Total Monthly Rental Income $ 1,125.00 $1,641.50 According to Mr. Willey, sales indicate that the assessed values are relatively close to market values, but an in depth analysis was not conducted nor an interior inspection of the three properties. Inspections are scheduled for the week of March 9, 1998 to accommodate the schedules of the tenants. FISCAL IMPACT: The County will receive a total of $1,125.00 in rental income per month to be restricted for property management expenditures incurred during the normal maintenance and repair. ALTERNATIVES: 1. Adopt the first reading of the proposed ordinance approving the three (3) residential rental contracts for property management purposes at the Glenn -Mary Site. 2. Hire an external firm to manage the property on a year-to-year basis. Use the rental income to pay firm's fee in addition to the maintenance and repair costs for the buildings. STAFF RECOMMENDATION: Star recommends alternative No. 1. Respectfully submitted: Approved: Melinda J. Cox Elmer C. Hodge Economic Development Specialist County Administrator 2 ACTION No Yes Abs Approved () Motion by: Johnson Denied () McNamara_ Received () Harrison Referred to Minnix Nickens 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MARCH 10, 1998 ORDINANCE AUTHORIZING AND APPROVING THREE RESIDENTIAL LEASES ON THE GLENN-MARY FARM PROPERTY OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the acquisition of the Glenn -Mary Farm property, containing 457.60 acres, and being designated on the Roanoke County Land Records as Tax Map No. 54.00-1-2, by the Board of Supervisors of Roanoke County for economic development purposes was finalized on November 10, 1997; and, WHEREAS, the property includes three residential structures which were rented by the previous owner to the current tenants, namely Joe and Pam Miller at 5365 Glenmary Drive, Josephine Cox at 5393 Glenmary Drive, and Matthew and Danielle Stanley at 4958 Glenvar Heights Boulevard, each of whom have continued their tenancy with the County; and, WHEREAS, it would serve the public interest for the County to have the residences occupied and maintained until such time as all or portions of the property may be needed for economic development purposes; and, WHEREAS, on December 2, 1997, the Board authorized creation of a self balancing account entitled Glenn Mary Capital Account for acceptance of rent payments and expenditure of the funds on maintenance of the property; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on February 24, 1998; and the second reading was held on March 10, 1998. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement with Joe and Pam Miller for the residence having the address of 5365 Glenmary Drive, from March 15, 1998, to September 14, 1998, and automatically renewable for six-month periods thereafter, for a monthly rental of $550.00 to be paid into the Glenn Mary Capital Account. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement with Josephine Cox for the residence having the address of 5393 Glenmary Drive, from March 15, 1998, to September 14, 1998, and automatically renewable for six-month periods thereafter, for a monthly rental of $125.00 to be paid into the Glenn Mary Capital Account. 3. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement with Matthew and Danielle Stanley for the residence having the address of 4958 Glenvar Heights Boulevard, from March 15, 1998, to September 14, 1998, and automatically renewable for six-month periods thereafter, for a monthly rental of $450.00 to be paid into the Glenn Mary Capital Account. 4. That, after September 14, 1998, each of said residential leases shall be subject to termination at any time by either the County or the tenant upon providing the other party with 120 days' written notice. 5. That the County Administrator or an Assistant County Administrator is authorized to execute said lease agreements on behalf of the Board of Supervisors of the 2 G f / County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish these transactions, all of which shall be upon form and subject to the conditions approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption. 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 ORDINANCE 031098-8 AUTHORIZING AND APPROVING A FARM LEASE ON THE GLENN-MARY FARM PROPERTY OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the acquisition of the Glenn -Mary Farm property, containing 457.60 acres, and being designated on the Roanoke County Land Records as Tax Map No. 54.00-1-2, by the Board of Supervisors of Roanoke County for economic development purposes was finalized on November 10, 1997; and, WHEREAS, the property contains approximately 200 acres of land which is usable for hay and pasture, and in response to a Request for Proposal, the County staff has recommended leasing said property to A.M. Maxey and Keith Roberts; and, WHEREAS, it would serve the public interest for the County to have the property occupied and maintained until such time as all or portions thereof may be needed for economic development purposes; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on February 24, 1998; and the second reading was held on March 10, 1998. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement with A.M. Maxey and Keith Roberts for the farm land at the Glenn -Mary Site, from March 15, 1998, to March 14, 1999, and automatically renewable annually thereafter, for pasturing cattle and/or horses and for harvesting hay, with rental to be the payment of all costs associated with repairs and maintenance of the property including fencing, fertilization of fields based upon soil testing, mowing and bushhogging, upkeep to the farm buildings on site, construction of cross -fencing as needed for phases of development, and regular visits to the property. 2. That said farm lease shall be subject to partial termination at any time by the County upon providing forty-five (45) days' written notice to the lessee, and shall be subject to final termination at any time by either the County or the Lessee upon providing the other party ninety (90) days' written notice, in order to permit the County to proceed with the phased development of the property at such time as is feasible. 3. That the County Administrator or an Assistant County Administrator is authorized to execute said lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish these transactions, all of which shall be upon form and subject to the conditions approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: 'TYCwt,yS )11.0-e-2.c.../ 2 Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Melinda Cox, Economic Develoment Specialist Paul M. Mahoney, County Attorney 3 Action No. Item No. G o; AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: March 10, 1998 AGENDA ITEM: Second reading of ordinance authorizing and approving one (1) farm lease contract on the Glenn -Mary property owned by the Board of Supervisors for Roanoke County. COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval EXECUTIVE SUMMARY: The lease will be for a period of one year and renewable on the contract termination date. The lease will contain partial and full termination clauses as needed for the phased development of the new business park. A partial termination will require forty-five (45) days notice and a full termination will require ninety (90) days. The lease is subject to cancellation at any time by either party upon providing the appropriate days written notice. During the past three months, a Request for Proposal (RFP) was issued for a farm lease for approximately 200+ acres of usable land and a leasee was selected. The staff recommends awarding the contract to A.M. Maxey and Keith Roberts. The target date for exercising the lease is March 15, 1998. Keith Roberts is an employee of Roanoke County with the Department of General Services. Mr. Roberts did not participate in any way as such employee in connection with this proposed farm lease and has no employment responsibilities related to the Glenn -Mary farm property in general. SUMMARY OF INFORMATION: 1 w As a result of the responses to the County's Request for Proposal, staff recommends leasing to A.M. Maxey and Keith Roberts. The farm lease does not involve monetary consideration. Instead, the consideration is being received through property maintenance and repairs such as fencing, fertilization of fields based on soil testing, assistance in enforcing the posting of the property, maintenance (to include some painting) on the buildings on site, construction of cross fencing during improvement phases, and regular visits to the property (3-5) per week. The leasee will have use of the land for pasturing cattle and/or horses and for harvesting hay. FISCAL IMPACT: The purpose of the farm lease is to negate any expenditures by the County in the process of land management such as mowing, bushhogging, fencing, fertilizing, or maintenance of farm buildings. ALTERNATIVES: 1. Adopt the second reading of the proposed ordinance approving the farm lease contract for farm buildings and land management purposes at the Glenn -Mary Site. 2. Decline to enter into a farm lease and transfer management of the 200+ usable acres to Parks & Recreation. 3. Advertise seasonal bids for mowing hay and discontinue livestock use on site. STAFF RECOMMENDATION: Staff recommends alternative No. 1. Respectfully submitted: Approved: Melinda J. Cox Elmer C. Hodge Economic Development Specialist County Administrator ACTION No Yes Abs Approved () Motion by: Johnson Denied () McNamara Received () Harrison Referred to Minnix Nickens 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MARCH 10, 1998 ORDINANCE AUTHORIZING AND APPROVING A FARM LEASE ON THE GLENN-MARY FARM PROPERTY OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the acquisition of the Glenn -Mary Farm property, containing 457.60 acres, and being designated on the Roanoke County Land Records as Tax Map No. 54.00-1-2, by the Board of Supervisors of Roanoke County for economic development purposes was finalized on November 10, 1997; and, WHEREAS, the property contains approximately 200 acres of land which is usable for hay and pasture, and in response to a Request for Proposal, the County staff has recommended leasing said property to A.M. Maxey and Keith Roberts; and, WHEREAS, it would serve the public interest for the County to have the property occupied and maintained until such time as all or portions thereof may be needed for economic development purposes; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on February 24, 1998; and the second reading was held on March 10, 1998. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement with A.M. Maxey and Keith Roberts for the farm land at the Glenn -Mary Site, from March 15, 1998, to March 14, 1999, and automatically renewable annually thereafter, for pasturing cattle and/or horses and for harvesting hay, with rental to be the payment of all costs associated with repairs and maintenance of the property including fencing, fertilization of fields based upon soil testing, mowing and bushhogging, upkeep to the farm buildings on site, construction of cross -fencing as needed for phases of development, and regular visits to the property. 2. That said farm lease shall be subject to partial termination at any time by the County upon providing forty-five (45) days' written notice to the lessee, and shall be subject to final termination at any time by either the County or the Lessee upon providing the other party ninety (90) days' written notice, in order to permit the County to proceed with the phased development of the property at such time as is feasible. 3. That the County Administrator or an Assistant County Administrator is authorized to execute said lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish these transactions, all of which shall be upon form and subject to the conditions approved by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 ORDINANCE 031098-9 AMENDING SECTION 16-15, "WHEN SALE AUTHORIZED" OF ARTICLE V. "UNCLAIMED PERSONAL PROPERTY" OF CHAPTER 16. "POLICE" OF THE ROANOKE COUNTY CODE TO PROVIDE FOR THE DONATION OF BICYCLES TO CHARITABLE ORGANIZATIONS WHEREAS, Section 15.2-1720 of the 1950 Code of Virginia, as amended, authorizes localities to adopt an ordinance to provide for the public sale or donation to a charitable organization of any bicycle or moped which has been in the possession of a police department, unclaimed, for more than 30 days; and WHEREAS, the first reading of this ordinance was held on February 24, 1998; and the second reading was held on March 10, 1998. WHEREAS, the Board of Supervisors hereby finds that the donation of bicycles and mopeds to charitable organizations serves a valuable public interest. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That Section 16-15 of Article V of Chapter 16 of the Roanoke County Code is hereby amended as follows: Sec. 16-15. When sale authorized. (a) Any unclaimed personal property which has been in the possession of the police department and is unclaimed for a period of more than sixty (60) days may be disposed of by the chief of police by public sale, subject to the provisions of this article. 1 ............................................................................................................................................................. ............................................................................................................................................................ ........................... . 2. That this ordinance shall be effective from and after the date of its adoption. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors 2 cc: File J. R. Lavinder, Chief of Police Circuit Court Roy B. Willett, Judge Clifford R. Weckstein, Judge Diane McQ. Strickland, Judge Richard C. Pattisall, Judge Robert P. Doherty, Jr., Judge Jonathan M. Apgar, Judge Steven A. McGraw, Clerk Juvenile Domestic Relations District Court Joseph M. Clarke, II, Judge Philip Trompeter, Judge John B. Ferguson, Judge Joseph P. Bounds, Judge Ruth P. Bates, Clerk Intake Counsellor General District Court George W. Harris, Judge William Broadhurst, Judge Vincent Lilley, Judge Julian H. Raney, Judge Jacqueline F. Ward Talevi, Judge Theresa A. Childress, Clerk Skip Burkart, Commonwealth Attorney Paul M. Mahoney, County Attorney Magistrates Sherri Krantz/Betty Perry Main Library Richard Burch, Chief of Fire & Rescue Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Roanoke County Law Library, Singleton Osterhoudt Roanoke County Code Book Gerald S. Holt, Sheriff John M. Chambliss, Jr., Assistant County Administrator Don C. Myers, Assistant County Administrator Diane D. Hyatt, Director, Finance O. Arnold Covey, Director, Engineering & Inspections Terrance L. Harrington, Director, Planning & Zoning Gary Robertson, Director, Utility Michael Lazzuri, Court Services William J. Rand, III, Director, General Services Thomas S. Haislip, Director, Parks & Recreation Elaine Carver, Director, Procurement John W. Birckhead, Director, Real Estate Assessment Alfred C. Anderson, Treasurer R. Wayne Compton, Commissioner of Revenue • ACTION NO. ITEM NUMBER: G-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: March 10. 1998 AGENDA ITEM: Ordinance Amending Section 16-15, "When Sale Authorized" Of Article V. "Unclaimed Personal Property" of Chapter 16. "Police" Of The Roanoke County Code To Provide For The Donation Of Bicycles To Charitable Organizations. COUNTY ADMINISTRATOR'S COMMENTS: _ O„ea../ BACKGROUND: The Roanoke County Police Department takes into possession of many recovered bicycles. There is no known owner for most of these bicycles. The passage of the requested ordinance would allow for these recovered bicycles to be donated to a charitable organization that could ensure the distribution of the bicycles to those children who might not otherwise be able to own a bicycle. As the Department has limited storage space for bicycles, this ordinance would help the Department expedite evidence storage. SUMMARY OF INFORMATION: Request the adoption of an ordinance that provides for the donation to any selected charitable organization any bicycle which has been in the possession of the Roanoke County Police Department, unclaimed, for more than sixty days, pursuant to Section 15.2-1720, 1950 Code of Virginia as amended. FISCAL IMPACT: None. G- 3 STAFF RECOMMENDATION: The staff recommends the adoption of an ordinance pursuant to Section 15.2-1720, 1950 Code of Virginia as amended. SUBMITTED BY: . avinder Chief of Police APPRO Elmer C. Hodge County Administrator ACTION VOTE Approved ( ) Motion by: No Yes Absent Denied ( ) Harrison Received ( ) Johnson Referred ( ) McNamara _ To () Minnix _ Nickens cc: File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 ORDINANCE AMENDING SECTION 16-15, "WHEN SALE AUTHORIZED" OF ARTICLE V. "UNCLAIMED PERSONAL PROPERTY" OF CHAPTER 16. "POLICE" OF THE ROANOKE COUNTY CODE TO PROVIDE FOR THE DONATION OF BICYCLES TO CHARITABLE ORGANIZATIONS WHEREAS, Section 15.2-1720 of the 1950 Code of Virginia, as amended, authorizes localities to adopt an ordinance to provide for the public sale or donation to a charitable organization of any bicycle or moped which has been in the possession of a police department, unclaimed, for more than 30 days; and WHEREAS, the first reading of this ordinance was held on February 24, 1998; and the second reading was held on March 10, 1998. WHEREAS, the Board of Supervisors hereby finds that the donation of bicycles and mopeds to charitable organizations serves a valuable public interest. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That Section 16-15 of Article V of Chapter 16 of the Roanoke County Code is hereby amended as follows: Sec. 16-15. When sale or donation authorized. (a) Any unclaimed personal property which has been in the possession of the police department and is unclaimed for a period of more than sixty (60) days may be disposed of by the chief of police by public sale, subject to the provisions of this article. C:\OFFICE\WP WIN\WPDOCS\AGENDA\CODE\BICYCLE.ORD 1 (b) Any b gyc1e car : Yloped :which has been �n ;the, poss ss onof the police department and._ .s uncia .med for a period of mor than sixty ..(60) days ,ma r ,be donated to s -charitable organizationyby the chief of police. 2. That this ordinance shall be effective from and after the date of its adoption. C:\OFFICE\WP WIN\WPDOCS\AGENDA\CODE\BICYCLE.ORD 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: BACKGROUND: MARCH 10, 1998 RESOLUTION PURSUANT TO SECTION 15.2- 1905(E) OF THE CODE OF VIRGINIA, 1950, AS AMENDED, AUTHORIZING THE ACQUISITION OF EASEMENTS THROUGH PARCELS OF LAND OWNED BY LENA RUTH PARKS, AND CHRISTOPHER L. TIDMAN AND KAETHE W. TIDMAN FOR THE CONSTRUCTION AND INSTALLATION OF THE CARSON ROAD SEWER PROJECT. As part of the Carson Rd. Sewer Project, a number of properties have been previously acquired. The County has been unable to reach an agreement with the following landowners: Lena Ruth Parks, and Christopher L. Tidman and Kaethe W. Tidman. SUMMARY OF INFORMATION: The subject property is necessary for the Carson Rd. Sewer Project in order to construct a sanitary sewer system in the County of Roanoke. This parcel of land is owned by the persons described above and is more particularly described as follows: (a) OWNER: Lena Ruth Parks PROPERTY DESCRIPTION: Parcel of land located at 2945 East Ruritan Rd., Roanoke, Virginia 24012 (Roanoke County Tax No. 40.17-2-7) (b) OWNER: Christopher L. and Kaethe W. Tidman PROPERTY DESCRIPTION: Parcel of land located at 2825 East Ruritan Rd., Roanoke, Virginia 24012 (Roanoke County Tax No. 40.17-02-07.1) See attached plats identified as "EXHIBIT A" and "EXHIBIT B" showing sanitary sewer easements to be N� acquired from Lena Ruth Parks, and Christopher L. and Kaethe W. Tidman. In an effort to reach a settlement with Lena Ruth Parks, a written offer of $1,076.00 was extended to Mrs. Parks which was based on an appraisal by Earl G. Robertson as described below. Mrs. Parks will not accept the offer. Accordingly, it is necessary at this time to go forward with eminent domain proceedings and to gain immediate right of entry for commencement of Project construction as previously directed by the Board. The County obtained an independent appraisal of the estimated fair market value and damages to the residue for the proposed acquisition of the Lena Ruth Parks property from Earl G. Robertson, MAI, SRA, of Commonwealth Appraisal Company. Mr. Robertson determined that the estimated market value and damages to the residue of the proposed acquisition is $1,076.00. The proposed permanent easement is 11,325 square feet in area. Mr. Robertson valued the permanent easement at $978.00 and the temporary construction easement at $98.00. He found no damages to the residue. The total estimated value of the taking, therefore, is $1,076.00. In an effort to reach a settlement with Christopher L. and Kaethe W. Tidman, a written offer of $339.00 was extended to Mr. and Mrs. Tidman which was based on an appraisal by Earl G. Robertson as described below. The parties will not accept the offer. Accordingly, it is necessary at this time to go forward with eminent domain proceedings and to gain immediate right of entry for commencement of Project construction as previously directed by the Board. The County obtained an independent appraisal of the estimated fair market value and damages to the residue for the proposed acquisition of the Christopher L. Tidman and Kaethe W. Tidman property from Earl G. Robertson, MAI, SRA, of Commonwealth Appraisal Company. Mr. Robertson determined that the estimated market value and damages to the residue of the proposed acquisition is $339.00. The proposed permanent easement is 2,377 square feet in area. Mr. 2 Robertson valued the permanent easement at $308.00. He found no damages to the residue. With payment for a temporary construction easement, Mr. Robertson estimates the value of the take at $339.00. FISCAL IMPACT: Funds are available from the Carson Rd. Sewer Project to pay the appraised value of the interest in this property. ALTERNATIVES: 1. Adopt a resolution authorizing the acquisition of and immediate right of entry to the subject property identified above by eminent domain proceedings. 2. Solicit a counter-offer from Mrs. Parks and Mr. and Mrs. Tidman. RECOMMENDATIONS: Counsel recommends that the Board adopt a resolution pursuant to Section 15.2-1905(E) of the Code of Virginia, 1950, as amended, and authorize the County Administrator, the County Attorney and Martin, Hopkins, and Lemon, P.C. to take such steps as may be necessary to acquire the properties, together with all rights incident thereto, by eminent domain proceedings. Submitted by t_ William B. Ho ins, ;Jr. Counsel for Roanoke 'County 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER TUESDAY, MARCH 10, 1998 RESOLUTION PURSUANT TO SECTION 15.2-1905(E) OF THE CODE OF VIRGINIA, 1950, AS AMENDED, AUTHORIZING THE ACQUISITION OF EASEMENTS THROUGH TWO PARCELS OF LAND OWNED BY LENA RUTH PARKS, AND CHRISTOPHER L. TIDMAN AND KAETHE W. TIDMAN FOR THE CARSON RD. SEWER PROJECT Following a public hearing of the Board of Supervisors of Roanoke County of Tuesday, March 10, 1998, at 3:00 p.m., after due notice to the public, this Board makes the following findings of fact and adopted the following resolution: BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Carson Rd. Sewer Project has been approved to build sanitary sewer lines for the citizens of Roanoke County. 2. That the project is necessary for the general health, safety and welfare of the citizens of Roanoke County. 3. That acquisition of an interest in two parcels of land, described below, is necessary for construction of sanitary sewer lines in Roanoke County. 4. In order to complete this Project, the County needs to acquire an interest in the properties described below: (a) OWNER: Lena Ruth Parks PROPERTY DESCRIPTION: Parcel of land located at 2945 Ruritan Rd., Roanoke, Virginia 24012 (Roanoke County Tax Map No. 40.17-2-7) (b) OWNER: Christopher L. Tidman and Kaethe W. Tidman PROPERTY DESCRIPTION: Parcel of land located at 2825 East Ruritan Rd., Roanoke, Virginia 24012 (Roanoke County Tax Map No. 40.17-02-07.1) See attached plats identified as "EXHIBIT A" and "EXHIBIT B" showing easements to be acquired from Lena Ruth Parks, and Christopher L. and Kaethe W. Tidman, respectively. 5. That the fair market value of the interest in the properties to be taken and damages to the residue of such properties, if any, is as follows: PROPERTY OWNER FAIR MARKET VALUE AND DAMAGES, IF ANY Lena Ruth Parks $1,076.00 Christopher L. Tidman $339.00 and Kaethe W. Tidman 6. That each of the landowners has been offered the amount listed in paragraph 5 above for an interest in their property and that each offer was refused by the landowners. 2 Therefore, the only feasible way of acquiring the land described above is by condemnation. 7. That it is necessary for the County to immediately enter upon and take possession of the properties described above and commence construction of such sanitary sewer lines and any other appurtenances to such system in order to more adequately serve the needs of the citizens of Roanoke County and to institute and conduct appropriate condemnation proceedings as to the above -described property as provided by law and by this resolution the County hereby states its intent to do so. 8. That pursuant to the provisions of Section 15.2- 1905(E) of the Code of Virginia, 1950, as amended, the Board finds that it is necessary to be vested with those powers granted the Commonwealth Transportation Commissioner pursuant to Sections 33.1-119 through 33.1-129, both inclusive, in order to enter upon the property to be condemned prior to or during the condemnation proceeding for the construction of sanitary sewer lines and any other appurtenances to such system as described above. 9. That the Roanoke County Board of Supervisors hereby condemn the interest in the properties shown on the Exhibits attached hereto and made a part of this resolution and authorize the County Administrator and the County 3 /1—! Attorney to sign all papers and documents necessary to this end on behalf of the County. 10. That the Roanoke County Board of Supervisors shall in accordance with Section 15.2-1905(E) of the 1950 Code of Virginia, as amended, be vested with those powers granted to the Commonwealth Transportation Commissioner pursuant to Section 33.1-119 through 33.1-129, both inclusive, in order to enter upon and take the condemned property prior to or during the condemnation proceeding so that the construction and maintenance of the sanitary sewer lines as described above may be commenced immediately. The Board of Supervisors shall perform the duties and functions required of the Commonwealth Transportation Commissioner in such statutes. 11. That notice of this condemnation setting forth the compensation offered shall be sent by certified mail to the landowners as described above on or before March 20, 1998. 12. That the law firm of Martin, Hopkins & Lemon, P.C. shall be the duly authorized agent and attorney for the County for the purpose of instituting condemnation proceedings and the handling of the acquisition of these properties for the County. 4 o. �. • -tot. +/\.k .411111 las woo IMO fry Aims MON AIM asage uuIasomouU sew ass sanni SWAN ms. ...i �ii U- �1iii,- MOM 1Un/ mow:- ~N .011111111112.2 w:IIt; —�iii/ :� �i/ —EO MO 011111111100 IBM /iiii/ Won VA om / 0/ 1� 1� • Woo /0we\i 111111131411.11 MISS MOM — Memo MONO SUSI gmrssN 0 wow. mass mini' milaiiookTr i :�1_ "'-‘111111116 5:. 11111i5— goisii1_ Salk Ulna Wren ISM ONUS 10,1111100110 .e 3oA/ti ' Pd F EXHIBIT 0 4,0 "An \ OF 06 �\. Cy Q*J °,��9Q' NEW 10' TEMPORARY cPo`CONSTRUCTION EASEMENT NEW 20' SANITARY SEWER EASEMENT BOUNDED BY CORNERS 4 THRU 8 TO 4 AREA — 2,377 SO. FT. PROPERTY OF KAE7HE W. & CYRISTO°HER L ADMAN TAX #140.17-02-07.1 D.B. 1420, PG. 1446 ior4kA At•tt:. .s•�•��• ••40 NEW 20' SANI TAR Y SEWER EASEMENT LINE DIRECTION DISTANCE 4-5 S 53'45'17" E 2.68' 5-6 S 4137'46' E 111.83' 6-7 S 2054'25' W 22.54' 7-8 N 4137'46' W 123.30' 8-4 N 43'49'17' E 19.50' AREA = 2,377 SQ. FT. + NEW 20' SANI TAR Y `SEWER EASEMENT 'OO BOUNDED BY CORNERS 1 THRU 3 7O 1 AREA — 96 SQ. FT. 77E ONLY 45 46'42' W 44.28' NEW 20' SANI TAR Y SEWER EASEMENT LINE DIRECTION DISTANCE 1-2 S 45'46'42' E 62.28' 2-3 S 4333'55' W N 4137'46' W 4.52' 62.50' 3-1 AREA — 96 SQ. F7. NOTES 1. THIS PLAT WAS PREPARED WTHOUT BENEFIT OF TITLE REPORT AND IS SUBJECT THERETO. THEREFORE; THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOW HEREON. Z METES AND BOUNDS DESCR/PAONS SHOWN HEREON REPRESENT A COMPO9TE OF DEEDS, PLATS, CALCULATED INFORMA VON AND FIELD TIES TO PROPERTY BOUNDAR/ES TO LOCATE" THE POSITION OF THE EASEMENT IN RELATION TO THE BOUNDARIES. THIS SURVEY DOES NOT REFLECT A COMPLETE AND ACCURATE BOUNDARY SURVEY OF THE SUBECT PROPER77ES. LEGEND 1,41,4 z —X- 00' PROPERTY UNE NEW SAN. SEI4ER ESM'T. NEW TEMP. CONST. ESA 17. FENCE U77UTY POLE TAX NO 40 17-02-7.1 N B DRAWN 'R CALC. 3PR CHK'D JPR CLOSED. APR EASEMENT PLAT FOR COUNTY OF ROANOKE SHOWING A NEW 20' SANITARY SEWER EASEMENT AND A NEW 10' TEMPORARY CONSTRUCTION EASEMENT BEING CONVEYED BY KAETHE W. & CHRISTOPHER L ADMAN HOU INS MA 'S7ER/AL DISTRICT ROANOKE COUNTY, VIRGINIA iCte* ENGINEERS sNGINEEpit S Poet =Los Hoe SP r L"IJ N C R 3 Salem, Virginia 24163 T P P& S T1P PARKER & SON e Boulevard SCALE: 1"., 50' DATE. SEPTFMBER 25, 1997 D_ 47284 w O • 97-0543 EXHIBIT nBn ti-/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 RESOLUTION 031098-10 PURSUANT TO SECTION 15.2-1905(E) OF THE CODE OF VIRGINIA, 1950, AS AMENDED, AUTHORIZING THE ACQUISITION OF EASEMENTS THROUGH TWO PARCELS OF LAND OWNED BY LENA RUTH PARKS, AND CHRISTOPHER L. TIDMAN AND KAETHE W. TIDMAN FOR THE CARSON RD. SEWER PROJECT Following a public hearing of the Board of Supervisors of Roanoke County of Tuesday, March 10, 1998, at 3:00 p.m., after due notice to the public, this Board makes the following findings of fact and adopted the following resolution: BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Carson Rd. Sewer Project has been approved to build sanitary sewer lines for the citizens of Roanoke County. 2. That the project is necessary for the general health, safety and welfare of the citizens of Roanoke County. 3. That acquisition of an interest in two parcels of land, described below, is necessary for construction of sanitary sewer lines in Roanoke County. 4. In order to complete this Project, the County needs to acquire an interest in the properties described below: (a) OWNER: Lena Ruth Parks PROPERTY DESCRIPTION: Parcel of land located at 2945 Ruritan Rd., Roanoke, Virginia 24012 (Roanoke County Tax Map No. 40.17- 2-7) (b) OWNER: Christopher L. Tidman and Kaethe W. Tidman PROPERTY DESCRIPTION: Parcel of land located at 2825 East Ruritan Rd., Roanoke, Virginia 24012 (Roanoke County Tax Map No. 40.17-02-07.1) See attached plats identified as "EXHIBIT A" and "EXHIBIT B" showing easements to be acquired from Lena Ruth Parks, and Christopher L. and Kaethe W. Tidman, respectively. 5. That the fair market value of the interest in the properties to be taken and damages to the residue of such properties, if any, is as follows: PROPERTY OWNER FAIR MARKET VALUE AND DAMAGES, IF ANY Lena Ruth Parks $1,076.00 Christopher L. Tidman $339.00 and Kaethe W. Tidman 6. That each of the landowners has been offered the amount listed in paragraph 5 above for an interest in their property and that each offer was refused by the landowners. Therefore, the only feasible way of acquiring the land described above is by condemnation. 7. That it is necessary for the County to immediately enter upon and take possession of the properties described above and commence construction of such sanitary sewer lines and any other appurtenances to such system in order to more adequately serve the needs of the citizens of Roanoke County and to institute and conduct appropriate condemnation proceedings as to the above -described property as provided by law and by this resolution the County hereby states its intent to do so. 8. That pursuant to the provisions of Section 15.2-1905(E) of the Code of Virginia, 1950, as amended, the Board finds that it is necessary to be vested with those powers granted the Commonwealth Transportation Commissioner pursuant to Sections 2 33.1-119 through 33.1-129, both inclusive, in order to enter upon the property to be condemned prior to or during the condemnation proceeding for the construction of sanitary sewer lines and any other appurtenances to such system as described above. 9. That the Roanoke County Board of Supervisors hereby condemn the interest in the properties shown on the Exhibits attached hereto and made a part of this resolution and authorize the County Administrator and the County Attorney to sign all papers and documents necessary to this end on behalf of the County. 10. That the Roanoke County Board of Supervisors shall in accordance with Section 15.2-1905(E) of the 1950 Code of Virginia, as amended, be vested with those powers granted to the Commonwealth Transportation Commissioner pursuant to Section 33.1-119 through 33.1-129, both inclusive, in order to enter upon and take the condemned property prior to or during the condemnation proceeding so that the construction and maintenance of the sanitary sewer lines as described above may be commenced immediately. The Board of Supervisors shall perform the duties and functions required of the Commonwealth Transportation Commissioner in such statutes. 11. That notice of this condemnation setting forth the compensation offered shall be sent by certified mail to the landowners as described above on or before March 20, 1998. 12. That the law firm of Martin, Hopkins & Lemon, P.C. shall be the duly authorized agent and attorney for the County for the purpose of instituting condemnation proceedings and the handling of the acquisition of these properties for the County. On motion of Supervisor Nickens to adopt the resolution, and carried by the 3 following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File William B. Hopkins, Jr., Counsel for Roanoke County Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 4 ACTION NUMBER ITEM NUMBER �I--� AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. ROANOKE VALLEY GREENWAY COMMISSION The initial one year term of Richard Kelly will expire April 8, 1998. The new term shall be for three years. 2. LEAGUE OF OLDER AMERICANS - ADVISORY COUNCIL The one year term of Dee Pincock will expires March 31, 1998. SUBMITTED BY: APPROVED BY: "172-evte-i—, j-7/.0../....a.A._.. (1.- Elmer C. Hodge County Administrator Mary H. Allen, CMC Clerk to the Board ACTION Approved ( ) Motion by: Harrison Denied ( ) Johnson Received ( ) McNamara Referred ( ) Minnix To ( ) Nickens 1 VOTE No. Yes Abs AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 RESOLUTION 031098-11 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for March 10, 1998, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Approval of minutes - January 13, 1998, January 27, 1998, February 2, 1998. 2. Confirmation of appointments to the Grievance Panel, the Library Board and the Social Services Advisory Board. 3. Acceptance of Deer Ridge Lane into the Virginia Department of Transportation Secondary System. 4. Resolution repealing or amending policies previously adopted by the Board of Supervisors within the General Administration and providing for the creation of a Policy Manual. 5. Request from Schools to appropriate Goals 2000 Educate America Grant to purchase Windows 95 computers for secondary schools. 6. Request from Schools to appropriate Goals 2000 Educate American Grant for teacher technology training. 7. Request from Schools to accept and appropriate $1,000 for school 1 remediation program. 8. Acceptance of sanitary sewer facilities serving Farmington Place Subdivision. 9. Acceptance of donation of a drainage easement from Anthony and Jennifer Forbes in connection with improvements to Wakefield (revenue sharing project) and related drainage improvements (project P-197) 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Minnix to adopt the Consent Resolution with Item 9 added, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director of Engineering Paul M. Mahoney, County Attorney Mary Hicks, Executive Secretary Dr. Jane James, Director of Technology Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk to the School Board Garland Life, Senior Director of Instruction Gary Robertson, Director, Utility Vickie L. Huffman, Assistant County Attorney 2 January 13, 1998 23 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 January 13, 1998 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the month of January, 1998. N RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Fenton F. "Spike" Harrison, Joseph McNamara, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by Gardner W. Smith, Roanoke County Ombudsman. The Pledge of Allegiance was recited by all present. January 13, 1998 25 WHEREAS, these men and women dedicate countless hours, unpaid but appreciated, to ensure the safety of the people and property of Roanoke County; and WHEREAS, due to the complexity of family and business life, few volunteers are able to maintain this type of commitment over a long period of time, as demands on their time and energy increase; and WHEREAS, Bobby Scruggs has served as a volunteer at the Mount Pleasant Fire Department for forty-two years, and Roanoke County wishes to recognize him upon his retirement. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to BOBBY SCRUGGS for forty-two years as a capable, loyal and dedicated volunteer at the Mount Pleasant Fire Department. FURTHER, the Board of Supervisors does express its best wishes to Mr. Scruggs for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Resolution of Appreciation to Bob L. Johnson for his service as Chairman of the Board of Supervisors during 1997. R-011398-2 Chairman Johnson was presented with the resolution and a clock in appreciation for his service as 1997 chairman. Supervisor Harrison moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 011398-2 OF APPRECIATION TO BOB L. JOHNSON FOR HIS SERVICE AS 1997 CHAIRMAN OF THE BOARD OF SUPERVISORS WHEREAS, Bob L. Johnson served as Chairman of the Roanoke County Board of Supervisors during 1997; and January 13, 1998 27 Steve McGraw, Clerk of Circuit Court; and Gerald Holt, Sheriff; were present to accept the proclamation. Chairman Johnson asked Board Clerk Mary Allen to make additional copies of the proclamation for all the Constitutional Officers. Supervisor Harrison moved to adopt the proclamation. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: NEW BUSINESS 1. Request for approval of $13.500.000 of industrial revenue bonds for Hollins College Corporation for the construction of a new library and making various building renovations on the campus. (Tim Gubala. Director of Economic Development) R-011398-3 Mr. Gubala reported that Hollins College Corporation, a tax exempt 501 (c) 3 organization, has requested that the Authority issue up to $13,500,000 of Industrial Revenue Bonds for the construction of a new library and renovation of various buildings on the campus. The Industrial Development Authority (IDA) held a public hearing and approved the application for bond financing at their January 7 meeting. The IDA is requesting that the Board concur in their recommendation and approve the issuance of the bonds. Supervisor Johnson asked what the status was of his request that the IDA January 13, 1998 29 financing (a) the construction of a new four-story library, of approximately 56,000 square feet, adjacent to the Borrower's existing chapel, (b) the renovation of various buildings, (c) the construction and renovation of utility systems, (d) the equipping of the Borrower's campus, and (e) the acquisition of motor vehicles to be based on the Borrower's campus all of which facilities (collectively the ":Project") will be located on the Borrower's campus on U.S. Route 11 North in Roanoke County, Virginia (the "County") and will be owned and operated by the Borrower, and has held a public hearing thereon; and WHEREAS, it has been requested that the Board of Supervisors of the County (the "Board") approve the financing of the Project and the issuance of the Bonds, and such approval is required for compliance with Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"); BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA: 1. The Board approves the financing of the Project and the issuance of the bonds by the Authority for the benefit of the Borrower, as required by said Section 147(f), to permit the Authority to assist in the financing of the Project. 2. The approval of the issuance of the Bonds, as required by said Section 147(f), does not constitute an endorsement of the Bonds or the creditworthiness of the Borrower or otherwise indicate that the Project possesses any economic viability. The Bonds shall provide that neither the Commonwealth of Virginia (the "Commonwealth") nor any political subdivision thereof, including the County and the Authority, shall be obligated to pay the principal of or interest on the bonds or other costs incident thereto except from the revenues and receipts pledged therefor and that neither the faith or credit nor the taxing power of the Commonwealth or any political subdivision thereof, including the County and the Authority, shall be pledged thereto. 3. This Resolution shall take effect immediately upon its adoption. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A-011398-4 2. Approval of 1998 Appointments of Board Members to Committees. Commissions and Boards. (Mary Allen. Clerk to the Board) Ms. Alien advised that at the beginning of each year, the Board of Supervisors has the opportunity to make modifications to their committee assignments. January 13, 1998 31 H. ODELL MINNIX Social Services Advisory Board (4-year term expires 8/1/98) Audit Committee — Metropolitan Planning Organization - Alternate (3-year term expires 7/1/99) HARRY C. NICKENS Roanoke Valley Regional Cable Television Committee Roanoke County Cable Television Committee — Legislative Liaison to Virginia Association of Counties (As Vice -Chairman) Metropolitan Transportation District Study Commission 3. Request for approval of the 1998 Holiday Schedule and amendment to the Employee Handbook. (Joe Sgroi, Director of Human Resources) A-011398-5 Mr. Sgroi recommended that the Board of Supervisors approve the 1998 holiday schedule for County employees. He also recommended changes to the handbook eliminating additional holidays approved by the Governor of Virginia. Supervisor Nickens offered additional modifications to the handbook that specifically eliminated any additional days approved by the Governor. He moved to approve the 1998 holiday schedule and handbook amendment with the additional modification to the handbook amendment and added to the Holiday Schedule New Year's Day 1999. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None January 13, 1998 33 Mr. Robertson advised that the proposed ordinance incorporates into the County Code a state code amendment to eliminate charging a license fee to businesses subject to a license tax. The 1997 General Assembly permitted localities to assess and collect license taxes provided such tax shall not be assessed and collected on any amount of gross receipts of each business upon which a license fee is charged. This prohibits the County from imposing a license fee and assessing a gross receipts tax on businesses whose gross receipts are greater than $100,000. The projected revenue Toss from this amendment totals approximately $75,000. Supervisor Minnix asked Mr. Robertson to bring to the second reading of the ordinance figures on moving the base to pay for a license from $3,000 to $5,000. Supervisor Nickens moved to approve the first reading and set the second reading and public hearing for January 27, 1998. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Harrison, Minnix, Nickens, Johnson NAYS: None 3. First reading of ordinance to vacate a five-foot portion of a sanitary sewer and drainage easement located on Lot 8A and shown on the subdivision plat of Nottingham Park as recorded in Plat Book 17, Page 124. and located in Windsor Hills Magisterial District. (Arnold Covey. Director of Engineering and Inspections) January 13, 1998 35 Supervisor Johnson moved to approve the first reading and set the second reading and public hearing for January 27, 1998. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Harrison, Minnix, Nickens, Johnson NAYS: None 5. First reading of ordinance to vacate a 50-foot unimproved right- of-way referred to as Champ Drive as recorded in Plat Book 5. Page 82. located in the Cave Spring Magisterial District. (Arnold Covey. Director of Engineering and Inspections) Mr. Covey advised that the petitioner, Don Dye of Buck Mountain Land Development, LLC, is the owner of the unimproved parcel adjacent to Champ Drive and desires to vacate the unimproved portion which is 50 feet in width and approximately 290 feet in length. When the right-of-way is vacated, the property will be evenly divided and combined with the property adjacent to both sides. Staff is recommending that the right-of- way be vacated and that a drainage easement covering the entire 50 foot width of the current right-of-way and extending 145 feet from Chaparral Drive be retained. Supervisor Minnix moved to approve the first reading and set the second reading and public hearing for January 27, 1998. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Harrison, Minnix, Nickens, Johnson NAYS: None January 13, 1998 37 numerous water line easements were obtained by Roanoke County. During construction of this line some of the easements were relocated for various reasons. Two of these easements are located on the Page property and the owners have requested that the County release and reconvey the original easement. Supervisor Minnix moved to approve the first reading and set the second reading for January 27, 1998. The. motion carried by the following recorded vote: AYES: Supervisors McNamara, Harrison, Minnix, Nickens, Johnson NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Second reading of ordinance approving a purchase agreement with Virginia Polytechnic Institute & State University and the Commonwealth of Virginia for 377 acres of real estate known as the Catawba Farm and authorizing the purchase of the property for economic development purposes. (Melinda Cox. Economic Development Specialist) This item was moved until after the Executive Session. IN RE: APPOINTMENTS 1. Commission for Senior and Challenged Citizens Supervisor Johnson nominated Webb Johnson and Elizabeth Stokes. January 13, 1998 39 1. Acceptance of a grant from American Electric Power Company for marketing of the shell building at Valley Gateway. 2. Request for acceptance of Empire Lane into the Virginia Department of Transportation Secondary System. 3. Request for acceptance of Millbridge Road into the Virginia Department of Transportation Secondary System. 4. Request from Police Department for acceptance of $62,938 V- Stop Grant for violence again women. 5. Request from Police Department for acceptance of $5,000 grant from the Family and Children's Trust Fund of Virginia. 6. Resolution of appreciation upon the retirement of Mary F. Parrish, Libraries 7 Request to accept donation of a water line easement across the property of George R. Webb and Nita Webb in Roselawn Court. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 011398-6.b REQUESTING ACCEPTANCE OF EMPIRE LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) SECONDARY SYSTEM WHEREAS, the street described below was established May 11, 1971, and currently serves at least 3 families per mile, and WHEREAS, the Virginia Department of Transportation has deemed this county's current subdivision control ordinance meets all necessary requirements to qualify this county to recommend additions to the secondary system of state highways, pursuant to §33.1-72.1, Code of Virginia, and WHEREAS, after examining the ownership of all property abutting this street, January 13, 1998 41 BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Johnson Seconded By: None Required Yeas: Supervisors McNamara. Minnix. Harrison. Nickens. Johnson Nays: None RESOLUTION 011398-6.f OF APPRECIATION UPON THE RETIREMENT OF MARY F. PARRISH, LIBRARY WHEREAS, Mary F. Parrish was first employed on April 14, 1989 as a Library Assistant; and WHEREAS, Mary F. Parrish has also served as Senior Library Assistant; and WHEREAS, Mary F. Parrish has, among other endeavors, ably and responsibly represented her colleagues on the Employee Advisory Committee; and WHEREAS, Mary F. Parrish, through her employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MARY F. PARRISH for over eight years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS Robert Hunt. 709 Maryland Avenue. Salem Va. spoke in opposition to the proposed location of the American Electric Power's 765 KV transmission line and requested that the line not be built above the current transmission line but in the foothills of the mountains. January 13, 1998 43 Supervisor Minnix moved to receive and file the following reports. The motion carried by a unanimous voice vote. 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund IN RE: WORK SESSION 1. Joint work session with American Electric Power to discuss the proposed 765 KVA transmission line. The work session was held from 4:30 p.m. until 5:30 p.m. and was presented by Terry McMahon, American Electric Power. He reported that electrical usage has doubled and increased again by 36% since 1973. It is anticipated there will be 186% increase by the time the transmission line is completed and this does not include any sales outside of the area. Mr. McMahon advised that they had reviewed all the other options that have been suggested and they either were too expensive or did not cover all the areas. In response to questions from the Board members, Mr. McMahon advised: (1) they had no vested choices and are willing to look at any route with Tess impact; (2) the SCC has to approve on only the needs of the internal customer; (3) the proposed corridor is 1,000 feet wide; and (4) that only 5 to 10 properties will be directly affected by the proposed corridor. Mr. McMahon explained that AEP is requesting resolutions of support from the local governments. January 13, 1998 45 WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Nickens to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: NEW BUSINESS 1. Resolution supporting American Electric Power's Wyoming - Cloverdale 765 KV transmission line project. R-011398-8 There was no discussion. Supervisor Nickens moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 011398-8 SUPPORTING AMERICAN ELECTRIC POWER'S WYOMING-CLOVERDALE 765 kV TRANSMISSION LINE PROJECT. WHEREAS, thousands of residential, commercial and industrial customers of Appalachian Power Company, d/b/a American Electric Power ("AEP") in Roanoke County, Virginia rely upon AEP to supply their electricity needs economically and reliably; and January 13, 1998 47 negative impact on individual properties, the mountain viewsheds and historic areas that may be located near the proposed Wyoming -Cloverdale Transmission Line. 3. In light of the growing urgency of the need for transmission reinforcement, the Board hereby requests that the Virginia State Corporation Commission complete its assessment of AEP's application in a timely manner and approve the proposed transmission line and a Virginia location for the line. 4. The Clerk to the Board is hereby directed to send certified copies of this Resolution to the Virginia State Corporation Commission, the West Virginia Public Service Commission and the United States Forest Service. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: FIRST READING OF ORDINANCE 1. First Reading of ordinance accepting an offer for and authorizing the sale of 37.86 acres of real estate located in the City of Salem (The Lloyd Property) Mr. Hodge advised that Roanoke County has owned the land since 1980. The City of Salem plans to use the land for economic development purposes if they can work out the restrictive covenants by the second reading. Supervisor Johnson moved to approve the first reading and set the second reading for January 27, 1998. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Harrison, Minnix, Nickens, Johnson NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Second reading of ordinance approving a purchase agreement January 13, 1998 49 this real estate with the Commonwealth of Virginia, Virginia Polytechnic Institute and State University; and WHEREAS, pursuant to §15.2-1205 of the Code of Virginia (1950, as amended), the Board of Supervisors is authorized to donate and assign its rights under a Contract of Purchase And Sale to the Industrial Development Authority (IDA), in furtherance of the purposes for which the IDA was created; and, WHEREAS, it is in the public interest of the citizens of Roanoke County to acquire this real estate in the Catawba Valley for these purposes. BE IT ORDAINED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition from the Commonwealth of Virginia, Virginia Polytechnic Institute and State University by contract of purchase and sale of approximately 377 acres of real estate located on State Route 779 in the Catawba Valley, and being identified as a portion of Tax Map Parcel No. 7.00-1-5, for the purposes of promoting economic development and protecting valuable environmental resources, for the sum of One Million ($1,000,000) Dollars, is hereby authorized and approved. 2. That the acquisition of this property shall be accomplished through deferred purchase money financing in ten (10) equal annual installments. The installment payments shall be subject to future appropriations by the Board of Supervisors. Nothing in this Ordinance shall constitute a debt pledging the full faith and credit of the County. That there is hereby appropriated from the Unappropriated Balance the sum of $110,000 to pay the initial installment and all costs related to this transaction. 3. That the County Administrator is hereby authorized and directed to assign the County's contract rights to acquire this real estate to the Industrial Development Authority of Roanoke County, which shall proceed with acquisition of this real estate, subject to the terms and conditions provided in the contract, and the IDA shall assume all obligations and responsibilities of the County provided for in the contract. 4. The County Administrator or Assistant County Administrators are hereby authorized to take such actions and to execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 5. That this ordinance shall take effect immediately upon its adoption. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: ADJOURNMENT At 6:15 p.m., Chairman Johnson declared the meeting adjourned. January 27, 1998 51 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 January 27, 1998 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of January, 1998. N RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, (Arrived 3:03 p.m.), Supervisors Fenton F. "Spike" Harrison, Joseph McNamara, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk to the Board; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by the Reverend John Hartwig, Good Shepherd Lutheran Church. The Pledge of Allegiance was recited by all present. January 27, 1998 53 period to help support the bond payments that would go towards renovation of this facility. Chairman Johnson thanked Mr. Robertson for his presentation and advised that this request will be submitted to the County's budget process. 2. 1997 Annual Activity Report from Department of Economic Development. (Tim Gubala Economic Development Director) Mr. Gubala advised that 1997 was an outstanding year for economic development in Roanoke County, and that there were 25 expansions or location decisions made in the County during the year, representing 1,023 jobs and $94.1 million in investment. He described the 1997 economic development highlights, product development, and business development. There was an increase in the scale of construction in 1997 which is a continuation of a positive cycle of new'construction activity since 1993. Also, the 62 projects tracked in the development review process exceeded the number of projects recorded in 1996, and the 1997 projects' square footage exceeded 1996, with one-half of the projects completed by the end of the calendar year. During 1997, the Economic Department visited 69 companies, including 8 financial institutions, and presented 31 certificates of appreciation to new and/or expanding companies in Roanoke County. He gave an overview of the activities of the Industrial Development Authority of Roanoke County and described Roanoke County's role in tourism development. It was the consensus of the Board that 1997 was a banner year and they asked that this continue in the future with emphasis on tourism, product development, and January 27, 1998 55 ♦ Develop a recreation program for Spring Hollow Reservoir 5. REGIONAL COOPERATION • Support Destination Education through the General Assembly and funding • Schedule meetings with neighboring counties to discuss potential joint agreements and projects • Engineering and construction of the Juvenile Detention Center • Develop joint economic development and other projects with Salem • Increase membership in the Roanoke Valley Resource Authority 6. Mai • Complete Year 2000 upgrades Supervisor Johnson moved to adopt the priorities with change to Item under Priority 1. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Approval of Preceptor Program between Roanoke County Fire & Rescue. Roanoke City Fire/Emergency Medical Services. and College of Health Sciences. (Rick Burch. Fire & Rescue Chief) A-012798-2 Chief Burch advised that Roanoke County, Roanoke City, and the College of Health Sciences have established an agreement to provide Preceptor (paramedic instructor) training to students and prospective employees of each jurisdiction. This regional cross -training will familiarize students and paramedics with any operation in both jurisdictions, will provide for greater interaction and reliability for evaluation, and January 27, 1998 57 Mr. Covey advised that on November 18, 1997, staff submitted a report to the Board of Supervisors requesting their authorization to give notice to the Commonwealth Transportation Board to proceed with the abandonment of the streets in the Pinkard Court Subdivision. Staff has been informed that the Department of Transportation has no objections to the abandonments that are needed to facilitate resubdivision of the land occupied by Pinkard Court Subdivision for redevelopment by Lowe's Corporation. Staff requests that this vacation be made subject to the dedication of a new public right-of-way from Franklin Road (Route 220) to Washington Avenue, and that this appropriate guarantee is being provided for VDOT acceptance. He advised that the first step in this process is to abandorr the rights -of -way and the next step will be to request the vacation and abandonment of the roads. This is the first reading of the ordinance with the second reading and public hearing scheduled for February 10, 1998. Supervisor Minnix moved to approve the first reading and set the second reading and public hearing for February 10, 1998. The motion carried by the following recorded vote: AYES: Supervisors Eddy, Harrison, Minnix, Nickens, Johnson NAYS: None IN RE: SECOND READING OF ORDINANCES 1 Second reading of ordinance to ratify a sublease agreement with Bell Atlantic for use of their tower on Poor Mountain. (William Rand. General Services Director) January 27, 1998 59 areas of the County and is necessary for the health, safety and welfare of the citizens of Roanoke County; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on January 13, 1998; and the second reading was held on January 27, 1998. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Sublease Agreement dated December 30, 1997, between Bell Atlantic - Virginia, Inc., Sublessor, and the Board of Supervisors of Roanoke County, Virginia, Sublessee, and the terms and conditions provided for in said agreement, is hereby approved and the execution of said agreement by the County Administrator is hereby authorized, ratified, and confirmed, subject to execution of said agreement by a duly authorized official of Bell Atlantic - Virginia, Inc. 2. That the insurance and labor costs associated with this sublease agreement shall be funded from the annual budget of the Communications Division of the Department of General Services; and, 3. That the County Administrator or an Assistant County Administrator is hereby authorized to execute such other documents and take such additional actions on behalf of Roanoke County in this matter as may be necessary to effectuate the terms of this agreement, all of which shall be approved as to form by the County Attorney. 4. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 0-012798-4 2. Second reading of ordinance authorizing the execution of a lease of approximately 10 acres of real estate from the Virginia Recreational Facilities Authority for public park purposes (Mayflower Hills). (Tim Gubala. Economic Development Director) Mr. Gubala advised that there has been no changes since the first reading. There was no discussion and no citizens present to speak on this issue. January 27, 1998 61 reconveyance of utility easements (South Transmission Line) to Terry James Page and Larry Vernon Page. James B. Page and Alice M. Page. and Margaret T. Reynolds. (Gary Robertson, Utility Director) 0-012798-5 Mr. Robertson advised that there has been no changes since the first reading. There was no discussion and no citizens present to speak on this issue. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 012798-5 AUTHORIZING THE RELEASE AND RECONVEYANCE OF UTILITY EASEMENTS (SOUTH TRANSMISSION LINE) TO TERRY JAMES PAGE AND LARRY VERNON PAGE, JAMES B. PAGE AND ALICE M. PAGE, AND MARGARET T. REYNOLDS WHEREAS, Section 18.04 of the Roanoke County Charter provides that the conveyance of any interests in real estate of the County be accomplished by ordinance; and WHEREAS, the first reading of this ordinance was held on January 13, 1998, and the second reading of this ordinance was held on January 27, 1998; and WHEREAS, certain utility (water, or water and sewer line) easements were previously conveyed to the County by several property owners (grantors). These easements were subsequently relocated due to the realignment of the water transmission line. New easements were conveyed to the County, and said owners have requested that the County release and reconvey the original easements back to them; and WHEREAS, the acquisition of these easements was authorized by Ordinance 82493-9; and WHEREAS, the County having paid a fair market value for these easements, no further payment of consideration is necessary for these transactions; and WHEREAS, in accordance with the provisions of Section 16.01 of the January 27, 1998 63 carried by the following recorded vote: AYES: Supervisors McNamara, Harrison, Minnix, Nickens, Johnson NAYS: None RESOLUTION 012798-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for January 27, 1998 designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8, inclusive, as follows: 1. Confirmation of Committee appointments to Commission for Senior and Challenged Citizens. 2. Acceptance of water and sanitary sewer facilities serving Longridge Subdivision. 3. Acceptance of water and sanitary sewer facilities serving Canterbury Park, Section 10. 4. Acceptance of water and sanitary sewer facilities serving Woodbridge Subdivision, Section 15. 5 Acceptance of Polly Hill Lane and Nicholas Hill Lane into the Virginia Department of Transportation Secondary System. 6. Acceptance of Cedar Hill into the Virginia Department of Transportation Secondary System. 7. Request from School Board as fiscal agent for Regional Program to increase budget to cover necessary personnel. 8. Approval of resolution supporting increasing State financial support for Virginia's Planning District Commissions. 2. That the Clerk to the Board is hereby authorized and directed where January 27, 1998 65 Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: Supervisor Johnson None Required Supervisors McNamara. Minnix Harrison. Nickens. Johnson None RESOLUTION 012798-6.h SUPPORTING INCREASING STATE FINANCIAL SUPPORT FOR VIRGINIA'S PLANNING DISTRICT COMMISSIONS WHEREAS, in 1967, the Hahn Commission recommended a series of new concepts in intergovernmental cooperation including the creation and implementation of the Virginia Planning District Commission Program which set the framework for local units .., of government to join together on a voluntary basis to discuss and develop solutions to regional problems; and WHEREAS, in 1968, the Virginia General Assembly enacted the Virginia Area Development Act to Implement the Virginia Planning District Commission Program, pursuant to the Hahn Commission's recommendations; and WHEREAS, in September of 1969, the localities of the Planning District joined together and created by charter agreement, the Fifth Planning District Commission; and WHEREAS, the Fifth Planning District Commission and twenty other planning district commissions, covering all regions of the Commonwealth, have been in continuous operation for over a quarter of a century and have played a major role in the formulation and implementation plans, programs, and projects to address issues of state and regional concern within and among the planning districts; and WHEREAS, in 1995, the Virginia Joint Legislative Audit and Review Commission (JLARC) (Senate Document # 15) concluded that while the Virginia Planning District Commission Program has proved effective in addressing a myriad of state and regional issues, planning district commission funding is predominantly in the form of program specific grant and local contract services revenues thereby impeding the ability of planning district commissions to respond to other, critical regional needs; and WHEREAS, JLARC also pointed out in their 1995 review that State funding for the Virginia Planning District Commission Program had declined from $2,034,200 for January 27, 1998 67 IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Harrison: (1) He advised that he has received calls from several citizens inquiring about the use of reflectors on the roads due to the fog problems, and asked staff to research this with the Virginia Department of Transportation. (2) He asked about the status of the new high school. Mr. Hodge advised that he and Chairman Johnson have a meeting scheduled with Dr. Gordon and Chairman Irvin of the School Board to discuss this on January 29, 1998, and that the School Board will issue an invitation to the Board members to attend their Executive Session meeting on February 12, 1998. Supervisor Nickens: (1) He responded to the citizens concerns about the Board action on approving the Industrial Development Authority bonds for Hollins College, and explained that Hollins College is using IDA bonds to qualify for lower interest rates and that the County is not providing the funding. Supervisor Johnson: (1) He commented about the article in the Roanoke Times concerning the General Assembly and the additional revenues for local agencies which were being anticipated but were eliminated by the Governor. (2) He advised that he and Mr. Hodge attended the Virginia Department of Transportation meeting previewing the 1-81 Corridor widening. This will have a significant affect to the Hollins and Catawba Districts and he felt that the County should assign one staff member to work full time on this project. IN RE: REPORTS January 27, 1998 69 NAYS: None IN RE: WEATHER REPORT At 4:25 p.m.,Chief Rick Burch, Fire & Rescue, briefed the Board about the accumulating snowfall of 6 to 12 inches in the lower Valley and 16 inches in the upper levels and that driving conditions were becoming worse. It was the consensus of the Board to postpone the evening session because of the weather and requested that the staff notify any interested citizens who might be planning to attend the evening session. IN RE: EVENING SESSION Supervisor Johnson moved to continue the evening session until February 10, 1998 at 7:00 p.m. The motion carried by the following recordedvote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: ZONING PETITION WITHDRAWN Chairman Johnson announced that Jackson Associates Limited of Virginia has withdrawn their rezoning petition which was the last item on the evening agenda. IN RE: WORK SESSION 1. Update on progress on Stormwater Management Program. (George Simpson._ Engineering & Inspections Assistant Director) January 27, 1998 71 in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Appreciation upon the retirement of David L. Miller. Sheriffs Office This item was postponed until February 10, 1998 at 7:00 p.m. IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Second Reading of ordinance to obtain a Special Use Permit to allow a private kennel. located at 4601 Goodman Road. Vinton Magisterial District. upon the petition of Golden Oaks Kennels. (Terry Harrington. Planning and Zoninci Director) (TABLED UNTIL JANUARY 27. 1998) This item was postponed until February 10, 1998 at 7:00 p.m. January 27, 1998 73 Director of Engineering and Inspections) This item was postponed until February 10, 1998 at 7:00 p.m. 5 Second reading of ordinance to vacate a 50-foot unimproved right-of-way referred to as Champ Drive as recorded in Plat Book 5. Page 82. located in the Cave Spring Magisterial District. (Arnold Covey. Director of Engineering and Inspections) This item was postponed until February 10, 1998 at 7:00 p.m. 6. Second Reading of ordinance to rezone 10.35 acres from R-3 to PRD to construct a planned residential community, located 200 feet west of the Chukar Drive cul-de-sac located in the Cave Spring Magisterial District. upon the petition of Jackson Associates Limited of VA. (Terry Harrington. Planning and Zoning Director) CONTINUED UNTIL JANUARY 27. 1998, AT REQUEST OF PETITIONER) This item was withdrawn by the petitioner. IN RE: ADJOURNMENT At 5:50 p.m., Chairman Johnson declared the meeting adjourned to Monday, February 2, 1998, at 12:15 p.m. for a joint meeting with the Roanoke City Council, at the February 2, 1998 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 February 2, 1998 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke City Municipal Building, 215 Church Avenue, this being the first Monday, and a quarterly joint meeting with the Roanoke City Council. IN RE: INVOCATION The invocation was given by the Reverend Nelson: Harris, member of Roanoke City Council. Lunch followed. IN RE: CALL TO ORDER Chairman Johnson and Mayor David Bowers called the meeting to order at 12:25 p.m. The roll call was taken for the Board of Supervisors. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisor Joseph P. McNamara MEMBERS ABSENT: Supervisors Fenton F. "Spike" Harrison, H. Odell "Fuzzy" Minnix STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk; John M. Chambliss, i February 2, 1998 support. He advised that they planned to open in the fall of 2000. Supervisor Johnson suggested that both goveming bodies also adopt a joint resolution of support for the College of Health Sciences. Supervisor Nickens explained that the College of Health Sciences will be one of the tenants in the new center. 2. Report on tourism in the Roanoke Valley and future plans. (David L. Kjolhede. Executive Director. the Roanoke Valley Convention and Visitors Bureau) Mr. Kjolhede presented a funding analysis for both the City and County and requested local funding from each jurisdiction based on 8% of the four year average of lodging, meals and admission taxes from each locality. He announced that the annual tourism meeting would be May 5. Supervisor Nickens suggested that the economic development staffs look at a dollar to dollar match with the state for tourism funding. 3. Report on Regional Stormwater Management Program. (George. Simpson. Roanoke County Assistant Director of Engineering and Inspections. and William F. Clark. Roanoke City Director of Public Works) Mr. Simpson reported that the Regional Stormwater Management Program has been completed and presented to the local goveming bodies. Both localities will need to comply with the Water Quality Act by 2002. They will be requesting that both localities February 2, 1998 79 history of the community, and there was a discussion of ways to memorialize the Pinkard Court subdivision including contacting Harrison Heritage Museum, creating an appropriate monument, and producing a documentary of the history of Pinkard Court that would include interviews with the residents. 6. Report on the Regional Juvenile Detention Center. (John Chambliss. Assistant County Administrator for Human Services and Glenn D. Redcliffe. Roanoke City Director of Human Resources) Mr. Chambliss reported that there is a need for an additional 38 beds for area localities other than Roanoke City and, these localities are working with Roanoke City to expand the City's facility and would like a joint resolution of support for a regional facility and to form a commission to issue revenue bonds to construct the center. Mr. Radcliffe reported that Roanoke City needs to expand their facility by 22 beds to meet the needs of the City. 7. Update on Needs Assessment for the Regional Teen Center. (W. Robert Herbert. City Manager) Mr. Herbert reported that both staffs are currently working on a joint skateboard facility and that the regional teen center has been placed on the "back burner". Supervisor Nickens requested that boths staff continue to investigate the possibility of a v A-031098-11.a ACTION NUMBER --� ITEM NUMBER J —41) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 SUBJECT: Confirmation of Committee Appointment to the Library Board, the Grievance Panel and the Social Services Advisory Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the February 24, 1998 meeting. 1. LIBRARY BOARD Supervisor McNamara nominated Mary Carswell to fill the unexpired four year term of Edmund Kielty. The term will expire December 31, 1999. 2. GRIEVANCE PANEL Supervisor McNamara nominated Beth Anderson to serve a three year term which will expiring February 23, 2001. 3 SOCIAL SERVICES ADVISORY BOARD Supervisor McNamara nominated Raymond C. Denny to fill the unexpired term of Jan Dowling. The term will expire August 1, 2000. STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed by the Board of Supervisors. SUBMITTED BY: APPROVED BY: Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator 1 ACTION VOTE No Yes Abs Approved (x) Motion by:H. Odell Minnix to approve Harrison _ x Denied ( ) Johnson _ x Received ( ) McNamara _ x Referred ( ) Minnix _ x To () Nickens _ x cc: File Library Board File Grievance Panel File Social Services Advisory Board File 2 J- 3 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 10th DAY OF MARCH 1998, ADOPTED THE FOLLOWING: RESOLUTION 031098-11.b REQUESTING ACCEPTANCE OF DEER RIDGE LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: Supervisor Minnix None Required Supervisors McNamara. Minnix. Harrison. Nickens. Johnson None A Copy Teste: d- Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Virginia Department of Transportation IFF #' MA GA . ORD A1, LAI 4.460URNE AV VICINITY MAP NORTH PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Deer Ridge Lane, from the south intersection of Hardy Road ( State Rte. 634) to its north cul-de-sac. LENGTH: (1) 0.20 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 26 FEET SERVICE: (1) 12 HOMES ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT DEER RIDGE Acceptance of DEER RIDGE LANE into The Virginia Department of Transportataion Secondary System. • • 0 E y N osed Additions to the Secondar O a 1.0 CC ADDITIONS FORM Attachment 00 01 M O E 2 m 0 E 3 A _CT CO O U 0 E 0 U O z O Addition Length Centerline Miles N 0 cy O g Is z j Notes: Guaranteed width of right of way exclusive of any necessary easements for cuts, fills, and drainage. Total Mileage l g O 0 Street Addition Termini From: THE SOUTH INTERSECTION OF HARDY ROAD To: THE NORTH CUL—DE—SAC Plat Recorded Date: Deed Book: Page: From: O I— Plat Recorded Date: Deed Book: Page: O Li: O 1— Plat Recorded Date: Deed Book: Page: tr.!— 15 Plat Recorded Date: Deed Book: Page: Li:1— O Plat Recorded Date: Deed Bock: Page: - ` it is I- Plat Recorded Date: Deed Bock: Page: LL O 1- Plat Recorded Date: Deed Book:. Page: Name of Street DEER RIDGE LANE Iii Z — c4 m a m m n CERTIFICATION OF ATTACHMENT This attachm ITEM NUMBER 5— 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: SUBJECT: Acceptance of Deer Ridge Lane into the Virginia Department of Transportation Secondary System. COUNTY ADMINISTRATOR'S COMMENTS: afe,444/ SUMMARY OF INFORMATION: W. E. Cundiff Company, Inc., the developer of Deer Ridge, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation requesting that they accept 0.2 miles of Deer Ridge Lane, from 'the south intersection of Hardy Road (State Rte. 634) to the north cul-de-sac. The staff, and representatives of the Virginia Department of Transportation, has inspected this road and find it acceptable. FISCAL IMPACT: No County funding is required. RECOMMENDATIONS: The staff recommends that the Board approve a resolution to VDOT requesting that they accept Deer Ridge Lane into the Secondary Road System. ITTED BY: APPROVED: 114e7 Arnold Covey, Director Elmer C. Hodge of Engineering & Inspections County Administrator 1 ACTION VOTE Approved () Motion by: No Yes Abs Denied () Harrison Received () Johnson Referred McNamara to Minnix Nickens 2 PROPOSED ADDITION SHOWN IN GRAY DESCRIPTION: 1) Deer Ridge Lane, from the south intersection of Hardy Road ( State Rte. 634) to its north cul-de-sac. LENGTH: (1) 0.20 MILES RIGHT OF WAY: (1) 50 FEET ROADWAY WIDTH: (1) 26 FEET SERVICE: (1) 12 HOMES ROANOKE COUNTY ENGINEERING & INSPECTIONS DEPARTMENT DEER RIDGE Acceptance of DEER RIDGE LANE into The Virginia Department of Transportataion Secondary System. 5-5 THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN REGULAR MEETING ON THE 10th DAY OF MARCH 1998, ADOPTED THE FOLLOWING: RESOLUTION REQUESTING ACCEPTANCE OF DEER RIDGE LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Seconded By: Yeas: Nays: A Copy Teste: Mary Allen, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Engineering and Inspections Virginia Department of Transportation File stem of State he Secondar osed Additions to 0 a ADDITIONS FORM SR-5 Attachment CO 0•' 0 one only) ZICBoard of Supervisors Resolution 0 Surety Instrument Attachment to (c 0 0 aG O z 0 Addition Length Centerline Miles N 0 0 Miscellaneous Notes Notes: Guaranteed width of right of way exclusive of any necessary easements for cuts, fills, and drainage. Total Mileage o € ac o Lr Street Addition Termini From: THE SOUTH INTERSECTION OF HARDY ROAD To: THE NORTH CUL—DE—SAC Plat Recorded Date: Deed Book: Page: LL o H Plat Recorded Date: Deed Book: Page: lL o H Plat Recorded Date: Deed Book: Page: li o H Plat Recorded Date: Deed Book: Page: u. o H fPlat Recorded Date: Deed Book: Page: lL o F- Plat Recorded Date: Deed Book: Page: b LL o F- Plat Recorded Date: Deed Book:. Page: Name of Street DEER RIDGE LANE U c — N co) Q In m r CERTIFICATION OF ATTACHMENT AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 RESOLUTION 031098-11.c RESCINDING, REPEALING, OR AMENDING CERTAIN POLICIES PREVIOUSLY ADOPTED BY THE BOARD OF SUPERVISORS WITHIN THE GENERAL ADMINISTRATION, AND TO PROVIDE FOR A POLICY MANUAL TO GUIDE THE ADMINISTRATION OF COUNTY GOVERNMENT WHEREAS, the Board of Supervisors of Roanoke County hereby establishes a Policy Manual to provide an organized, systematic approach to the handling of routine matters by this government organization, and a dependable source of reference for all County departments and the Board; and, WHEREAS, this Policy Manual is based upon actions taken and measures adopted by the various boards of supervisors of Roanoke County over the past 20 years; and, WHEREAS, in reviewing these actions of the boards of supervisors of Roanoke County over the past 20 years, certain actions should be repealed, rescinded, modified or amended; and, WHEREAS, this Resolution addresses those actions pertaining to the General Administration. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there is hereby established a Policy Manual for Roanoke County government. 2. That Action A-7-22-86-164 B adopted on July 22, 1986 regarding the procedure for processing bingo/raffle permit applications is hereby repealed. These 1 functions have been removed from the authority of local governments and taken over by the Commonwealth of Virginia. 3. That Resolution 85-86.B adopted on May 28, 1985 establishing fees for the sale of the Roanoke County Code and the Roanoke County Zoning Ordinance is hereby amended to provided that the County Administrator is authorized to sell to the public copies of the County Code or the Roanoke County Zoning Ordinance at a price to reflect the actual cost to the County 4. That this Resolution shall take effect immediately upon its adoption. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney R. Wayne Compton, Commissioner of Revenue Terrance L. Harrington, Director, Planning & Zoning Mary Hicks, Executive Secretary 2 AT A REGULAR COUNTY, VIRGINIA MEETING DATE: AGENDA ITEM: ACTION NO. ITEM NUMBER —1-1 MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER March 10, 1998 Resolution rescinding and amending certain policies previously adopted by the Board of Supervisors within the General Administration to provide for the creation of a Policy Manual COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: County staff has reviewed various actions of the Board of Supervisors over the past twenty years to identify those actions which should be repealed or rescinded. The goal of this review is to establish a Policy Manual. The manual will provide a systematic approach to organizing the policies adopted by the Board and a reference for all County departments and the Board of Supervisors. The attached resolution rescinds two actions taken by the Board of Supervisors. Action A-7-22-86-164-B adopted on July 22, 1986 regarding the procedures for processing bingo/raffle permit applications is no longer valid because these functions have been removed from the authority of local government and taken over by the state. Resolution 85-86.B adopted on May 28, 1985 establishing fees for the sale of the Roanoke County Code and Zoning Ordinance is amended to provide that the County Administrator is authorized to sell to the public copies at a price that reflects the actual cost to the County. Attached are copies of these two previously approved actions. STAFF RECOMMENDATION: It is recommended that the attached resolution rescinding and amending the policies described above be adopted. LI Respectfully Submitted by: Elmer C. Hodge County Administrator ACTION Approved ( ) Motion by: Harrison Denied ( ) Johnson Received ( ) McNamara Referred ( ) Minnix To ( ) Nickens VOTE No. Yes Abs 37- y A/7-22-86-164.B ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: July 22, 1986 SUBJECT: Revised Bingo/Raffle Permit Procedures COUNTY ADMINISTRATOR'S COMMENTS: ►///J_ A "/, //1/�/Gy�/yyJJ� 6J1 %i oaceCam, SUMMARY OF INFORMATION: On July 11, 1985 the Acting County Administrator instituted the present procedures for reviewing bingo/raffle permits. These procedures provide that permit requests first be reviewed by the Commissioner of the Revenue for compliance with state and county codes. Those permits which the Commissioner approves go directly to the Board for inclusion on the consent agenda. Should the Commissioner deny a permit, the applicant may appeal to the County Attorney. If the County Attorney's Office concurs in the denial, the applicant may appeal to the Board. Over the past year the County Attorney's Office has devoted an ever-increasing amount of staff time to appeals for permits. The County.Attorney's Office now wishes to be removed as a second decision -maker in the administrative permit review process. The office would prefer to be involved as legal advisor to the Commis- sioner and to the Board. It is therefore recommended that the revised procedure function as follows: RECOMMENDATION: Applications for bingo/raffle permits will continue to be received in the office of the Commissioner of the Revenue. He will review them for legal eligibility; he will also review audit reports from previous years to determine whether the applicants disposed of the proceeds properly in the past. He may request a legal opinion from the County Attorney's Office to assist him in determining legal issues arising from the request to grant the permit. Should the Commissioner decide to grant the permit, the application will be forwarded to the Board and placed on the Con- sent Agenda. Should the Commissioner deny the permit, the appli- cant will have the right to appeal to the Board. When a permit is before the Board the Board may request further legal assis- tance from the County Attorney's Office if it so desires. A/7-22-86-164.B Respectfully, 7,2 ti Linda S. Lehe Assistant County Attorney ACTION VOTE Approved (X) Motion by: BJ/HCN No Yes Abs Denied ( ) Brittle X Received ( ) Garrett X Referred Johnson X To McGraw X Nickens X 07/23/86 cc: File Commissioner of Revenue County Attorney Deputy Clerk AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28, 1985 RESOLUTION 85-86.B ESTABLISHING FEES FOR THE SALE OF THE COUNTY CODE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to sell to the public copies of the County Code or parts thereof as follows: County Code - $75.00 (including Zoning Ordinace) Zoning Ordinance - $15.00 2. That the County Administrator is authorized to donate copies of the County Code to public libraries, and to provide copies of the County Code to constitutional officers and other parties who may require same, in his discretion. On motion of Supervisor Burton and the following recorded vote: AYES: Supervisors Burton, Minter, Brittle, and McGraw NAYS: None ABSENT: Supervisor Nickens A COPY - TESTE: Bobbie L. Hall, Deputy Clerk 05/31/85 cc: File Fiscal Management County Attorney Y • • 5- ' i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 10, 1998 RESOLUTION RESCINDING, REPEALING, OR AMENDING CERTAIN POLICIES PREVIOUSLY ADOPTED BY THE BOARD OF SUPERVISORS WITHIN THE GENERAL ADMINISTRATION, AND TO PROVIDE FOR A POLICY MANUAL TO GUIDE THE ADMINISTRATION OF COUNTY GOVERNMENT WHEREAS, the Board of Supervisors of Roanoke County hereby establishes a Policy Manual to provide an organized, systematic approach to the handling of routine matters by this government organization, and a dependable source of reference for all County departments and the Board; and, WHEREAS, this Policy Manual is based upon actions taken and measures adopted by the various boards of supervisors of Roanoke County over the past 20 years; and, WHEREAS, in reviewing these actions of the boards of supervisors of Roanoke County over the past 20 years, certain actions should be repealed, rescinded, modified or amended; and, WHEREAS, this Resolution addresses those actions pertaining to the General Administration. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there is hereby established a Policy Manual for Roanoke County government. 2. That Action A-7-22-86-164 B adopted on July 22, 1986 regarding the procedure for processing bingo/raffle permit applications is hereby repealed. These functions have been removed from the authority of local governments and taken over by the Commonwealth of Virginia. 3. That Resolution 85-86.B adopted on May 28, 1985 establishing fees for the sale of the Roanoke County Code and the Roanoke County Zoning Ordinance is hereby amended to provided that the County Administrator is authorized to sell to the public copies of the County Code or the Roanoke County Zoning Ordinance at a price to reflect the actual cost to the County 4. That this Resolution shall take effect immediately upon its adoption. G:\ATTORNEY\PMM\POLICYMA.GEN 1 A-031 098-1 1 .d ACTION # ITEM NUMBER ---�' MEETING DATE: March 10, 1998 AGENDA ITEM: Request to appropriate Goals 2000 Educate America Grant to purchase Windows 95 computers for secondary schools. COUNTY ADMINISTRATOR'S COMMENTS: getov, BACKGROUND: Roanoke County Schools has received funding under the Goals 2000:Educate America Grant. These grants are to be used for the purchase of classroom computers and related technologies. Roanoke County received $27,102.05 for 1996 and $37,680.48 for 1997. Funding for 1996 must be obligated by September 30, 1998 and funding for 1997 must be obligated by September 30, 1999. Since this funding was not anticipated, appropriations to the Grant Fund of $27,102.05 and $37,680.48 are needed. SUMMARY OF INFORMATION: It is proposed that this money be used to purchase Windows 95° multimedia, networkable computers to be distributed to secondary schools as needed to address disparity in computer inventories and improve availability to students. FISCAL IMPACT: None, no matching required. STAFF RECOMMENDATION: Staff recommends appropriation of said funds to the Grant Fund for the purchase of classrAom computers. Dr. Jae James Elmer C. Hodge Director of Technology County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by:H. Odell Minnix to approve Harrison _ x Denied ( ) Johnson _ x Received ( ) McNamara _ x Referred ( ) Minnix _ x _ To ( ) Nickens — x _ cc: File Dr. Jane James, Director of Technology Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk to the School Board A-031 098-1 1 .e MEETING DATE: March 10, 1998 AGENDA ITEM: ACTION # ITEM NUMBER Request to appropriate Goals 2000 Educate America Grant for teacher technology training COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Roanoke County Schools has received funding under the Goals 2000:Educate America Grant. These grants are to be used for inservice training in support of efforts to improve education in our division through provision of computers and related technology. Roanoke County received $778.81 for 1996 and $885.66 for 1997. Funding for 1996 must be obligated by September 30, 1998 and funding for 1997 must be obligated by September 30, 1999. Since this funding was not anticipated, appropriations to the Grant Fund of $778.81 and $885.66 are needed. SUMMARY OF INFORMATION: It is proposed that this money be used to provide training to a core group of teachers in strategies for integrating technology into existing curricula. Participants would become trainers within each building to further disseminate information and strategies. The training will take place during the spring or early summer of 1998. Funding will be used for a consultant and to provide substitutes or stipends for teachers attending. FISCAL IMPACT: None, no matching required. STAFF RECOMMENDATION: Staff recommends appropriation of said funds to the Grant Fund for the purpose of providing training in strategies for integration of technology into curricula. Dr. Yane James Elmer C. Hodge County Administrator Director of Technology VOTE No Yes Abs Approved (x) Motion by:H. Odell Minnix to approve Harrison _ x _ Denied ( ) Johnson _ x Received ( ) McNamara _ _ Referred ( ) Minnix _ _ To ( ) Nickens _ _ ACTION cc: File Dr. Jane James, Director of Technology Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk to the School Board A-031 098-1 1 .f ACTION NO. ITEM NUMBER �' 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: Acceptance and approval of appropriation for school remediation program. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: ve-,44/‘ This is a request to appropriate $1,000 of additional state funding in the area of remediation. BACKGROUND: In 1997, the General Assembly took action on several items addressing remedial education. A survey from the VA - DOE was sent requesting information about Roanoke County's regular school year and summer remedial education programs According to Item 140C #8e of the Appropriations Act, $1,000 was available for each school division that appointed a Remediation Program Standards Committee by 10/15/97. SUMMARY OF INFORMATION Roanoke County Schools already had in place a Drop -Out Task Force Committee. Upon direction from the VA - DOE, a teacher, a parent and a community leader were added to the committee and the committee's name was changed to read Dropout/Remediation Task Force. FISCAL IMPACT: Roanoke County Schools has been awarded the $1,000 from the VA -DOE. This money will be used to purchase additional remedial materials for the schools. ALTERNATIVES: STAFF RECOMMENDATION: Staff recommends the appropriation of $1,000 by the Roanoke County Board of Supervisors to the remediation account. Res ectfully%submitted, Signature: a V 1. 0 Garland Life Senior Director of Instruction Approv d by, Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by:H. Odell Minnix to approve Harrison _ x Denied ( ) Johnson _ x Received ( ) McNamara Referred ( ) Minnix To () Nickens cc: File Garland Life, Senior Director of Instruction Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk to the School Board A-031098-11. g ACTION # ITEM NUMBER J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 SUBJECT: Acceptance of Sanitary Sewer Facilities Serving Farmington Place Subdivision COUNTY ADMINISTRATOR'S COMMENTS: A..0.,./4044,44/ SUMMARY OF INFORMATION: The Developers of Farmington Place Subdivision, Maronic Development Company, have requested that Roanoke County accept the Deed conveying the sanitary sewer facilities serving the subdivision along with all necessary easements. The sewer facilities are installed, as shown on plans prepared by Balzer & Associates, Inc. entitled Farmington Place Subdivision, which are on file in the County Engineering Department. The sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the sanitary sewer construction is $10,500.00. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the sanitary sewer facilities serving the Farmington Place subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. Utility Directo SUBMITTED BY: APPROVED: Gary Roberts•n, P.E. Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by:H. Odell Minnix to approve Harrison _ x Denied ( ) Johnson _ x Received ( ) McNamara _ x Referred ( ) Minnix _ x To () Nickens _ x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections g RETURN TO: ROANOKE COUNTY ATTORNEY'S OFFICE THIS CHATTEL DEED, made this 18th day of February , 19 98 , by and between: Maronic Development Company , a Virginia corporation, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. :WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: Page 1 of 4 rgi As shown on the plan entitled Farmington Place Subdivision , made by Balzer & Associates, Inc. and on file in the Roanoke County Engineering Department. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19 Page 2 of 4 WITNESS THE FOLLOWING signatures and seals: Developer: Maronic Development Company By: "72 '7 2s z (SEAL) As: / is Presi ent State of: Virginia County/City of: Roanoke , to wit: By: The foregoing instrument was acknowledged before me this: /1 day of e�,v,4„tAa�2.i.- 19) 1/ on behalf of brized officer La,;7/0-),(,t: CcG)tFi� Notary dublic My Commission expires: Title >o boo 2 Page 3 of 4 J-- 8 Approved as to form: Board of Supervisors of Roanoke County, Virginia By: (SEAL) County Attorney Elmer C. Hodge County Administrator State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: , day of , 19 by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 4 of 4 NORTH 4444,. TeL660 ,Bow,r.4 joL, • arcscritairiiiilf --- • c • L \ EJUSTOWS CLILvelt, ' 21' 02 oweLF • lOo. INV IU • Ow) OUT • .04. 1.1051 e • CIIR% TAKE : amirE Ella RADIUS MC ; TUCrta 043RD ammo Cl 09 41.35" 1437.40 246.39 123.39 246.29 S 10.12'00'1.1 C2 C3 04•12.47“ 02.20.30. 1467.40 1467.40 120.71 60.40 60.39 30.00 120.67 40.20 S 1222'34" II 5 09.05'54" LI CA 03 01•20.34'. 00.13'33" 100.40 1467.40 60.40 , 3.92 30.60 2.% 60.00 \ 3.92 5 04%1'20. 11 S 05.20.07. li low ..rb• ,I• r.u•s .:- ZO. RV ' .. 0 , • .. ..., '71, . . .... , . P: 1 (r41".1,‘"cf.`)."-:„°4- Z`P";Roc,f4;f4.%%A'Ar. -4 • 407.5.01 .0 , r LW, ,.4490 pLICA) TRAPEZOIDAL. e 7r. "rjr0 . gfirl; Ow/U 721;r47 .;11.• g:'•.; PZ.,0,7., COO 6,3 OffefirX. a544 4C. "Y we, co u,00 (14 1157i Ad L'7.1.27 Wee, * sof, ,ce AA5c4c. _J-ZO'SSE • - ,03 00 i • Ina • \ " ' .fflf:',-*!'- ..... . - - -"-----,1. , -4'-"Ii.;»,-',— it. - — w-('4'i).t'" ' j___. -7, 1 1 .. • ;ri ---4 . ......., ,p I lt,111/.2:1•0,9 -IT '- IQ .14, 11 ------ - - - LiqZ4 '• 74,0_C74,c 1.,/q -111/ 7(ll1et„. R..;I M - : /— - _ 4,2 02' • --- .••• APP ROX. .LIA4O;TGOIO7P.SOC.'-- 'e lua7cRea..45I LOC. we) I . I ; co voLen,an 5.11. 'os-T. - - 06 ', CAVE SPRINS LANE 1 RT,€,At (3,''',/." ,• / I / , , .‘ ., ,' • „. ,.: I ' I // ,, , ROANOKE COUNTY UTILITY DEPARTMENT ACCEPTANCE OF SEWER FACILITIES SERVING FARMINGTON PLACE SUBDIVISION A-031 098-1 1 .h ACTION NO. ITEM NO. Or:" 47 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: ACCEPTANCE OF DONATION OF A DRAINAGE EASEMENT FROM ANTHONY AND JENNIFER FORBES TO THE BOARD OF SUPERVISORS IN CONNECTION WITH IMPROVEMENTS TO WAKEFIELD ROAD (REVENUE SHARING PROJECT) AND RELATED DRAINAGE IMPROVEMENTS (PROJECT P-197) COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves the acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County, Virginia, for drainage purposes in connection with improvements to Wakefield Road (revenue sharing project) and related drainage improvements (Project P-197) in the Cave Spring Magisterial District: a) Donation of a drainage easement, seven and one-half feet (7.5') in width, and containing a total of 1,554 square feet, from Anthony Forbes and Jennifer Forbes (Deed Book 1407, page 769; Tax Map No. 77.13-1-13), as shown on a plat prepared by Lumsden Associates, P.C., dated May 9, 1994, a copy of which is attached hereto as Exhibit A. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of the donation of this easement. Respect lly s bmitted, dAt_ ) Vickie L. Huffman Assistant County Atforney ACTION VOTE No Yes Abs Approved (x) Motion by:H. Odell Minnix to approve Harrison _ x Denied ( ) Johnson _ x Received ( ) McNamara _ x Referred ( ) Minnix _ �c _ To () Nickens _ _ cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Engineering & Inspections ° coT 9A W 43 Q u OE N 58'00'00"E-y 19,761 r EX151.IRON PIN N 51°48'01"W 10.47' TAX 477,13.1-19 1,0T 10 PROPERTY OF AyTHQNY FOR I),PF, 1401 P0,769 a UN/4ER 03.00' -- 4 58'00'004W HIit ORI vE VA. 5E6, pie, 106 GOT11 EXIST. P.X,NAIL, 7IN GONGRETE 00'04 50'A/w NOTES: 1) THIS PROPERTY IS NOT LOCATED WITHIN THE LIMITS OF A 100 YEAR FLOOD BOUNDARY AS DESIGNATED BY FEMA. THIS OPINION IS BASED ON AN INSPECTION OF THE FLOOD INSURANCE RATE MAP AND HAS'NOT BEEN VERIFIED BY ACTUAL FIELD ELEVATIONS. FLOOD ZONE "X". 2) THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TTTLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 44, va,TH 410 o VINCENT K. L Y.�z /4(1T 1428E SURVO PLAT SHOWING NEW DRAINAGE EASEMENT BEING GRANTED TO THE COUNTY OF ROANOKE BY ANTHONY' FORBES ACROSS LOT 10, SECTION 3, SURVEY #1, MOUNT VERNON HEIGHTS (P.B. 2, PAGE 67) CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA SCALE: 1" = 30' DATE: 9 MAY 1994 LUMSDEN ASSOCIATES, P. C. ENGINEERS -SURVEYORS -PLANNERS ROANOKE, VIRGINIA EXHIBIT A COMM. of.74 _ 174- o-/ Aug 19, 1997 Sept 23, 1997 oct 28, 1997 Dec 2, 1997 Dec 16, 1997 Jan 13, 1998 Feb 24,1998 GENERAL FUND UNAPPROPRIATED BALANCE vO1I1VTY OF R11 %aNinK N Vi l�uIV IN 0 Audited Beginning Balance at July 1, 1997 Addition from 1997-98 Budget - Transfer of Garage Operations to the County First installment payment on West County Business nar lark Revenue Sharing Payment to Botetourt County through June 30, 1997 Eminent domain for rnrmmuniratinnc facility Underground storage tank removal Carson Road sewer project Downpayment on Catawba Farm Cancel Catawba Farm appropriation Amount 9,614,873.00 200,000.00 i i 000 000 00) l i,v..�,v..i.vv� (158,280.86) (1077 000.00) (65,983.00) (150,000.00) (110,000.00) 110,000.00 Balance at March 10, 1998 $8,333,609.14 % of General Fund Revenues 9.69% 8.40% Changes below this line are for information and planning purposes only. Balance from above West County Business Park - balance tl eseni for i! Q Donnelly ll - Phase 1 1 1�4J�+1 re 1V1 t..i . L'U uleuyHICK 11 $8 333 6(10 1 it yV.,✓JJ�V l.lr (2,000,000.00) (730,700.00) $5 607. 909,14 5 64% Note: O.. December 1 o 1 90 the Board of Supervisors goal statement to maintain the ivv�c. On i o, i97v, adopted a Sta�ciucn� ivauiEniu General Fund unappropriated Balance at 6.25% of General Fund Revenues 1997-98 General Fund Revenues $99,264,769.00 6.25% of General Fund Revenues $6,204,048.06 Respectfully Submitted, Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Gen97. WK4 CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, V G1 aA1 Amount Beainnini: Balance at July 1, 1997 $ 1 1 � 2 043 00 1.1 1,J.\/lJ.f Revenues from sale of vehicles 1996-97 38,406.64 Audited Balance at July 1, 1997 1,151,449.64 Amount added from 1996-97 operations per rollover policy 744,687.0E October 14, 1997 Transfer to Future School Capital Fund (1,113,043.00) Balance at March 10, 1998 $783,093.64 Note: $100,000 of these fundc have been temporarily advanced to the Mayflower Hi11c Park project, Respectfully submitted, .A.4,22y Diane D. Hyatt aliwav li y u�� Director of Finance M:\Finance\Common\Board\Cap97.WK4 O-3 RESERVE FOR BOARD CONTINGENCY COUNTY i ►� vi ►A �Tr ►u i �iIRGI IA OF L\.'.J 11Vv11L, ♦ 1 ''3fl J t From 1997-98 Original Budget October 14, 1997 Design of South County Park Amount_ $143,000.00 (20,000.00) Balance at March 10, 1998 $123,000=00 Respectfully Submitted, J L/ Diane D. Hyatt Director of Finance M:\Fmance\Common\13oard\Board97.WK4 County of uarnit e ecsxla &Marti% DECLARING FEBRUARY 28, 1998 AS JAMES D. DEATON DAY IN ROANOKE COUNTY WHEREAS, James D. Deaton began his adventure in scouting as a member of Troop 21 in Lynchburg, Virginia; and was the Scoutmaster of Troop 47, Evangelical United Brethren and West End Presbyterian Church, In Roanoke, Virginia, from 1954 until 1958; and WHEREAS, Mr. Deaton was Scoutmaster of Troop 216, Creenridge Presbyterian Church from 1958 to 1970; and conferred the rank of Eagle (the highest rank in scouting) upon 22 of its members; and WHEREAS, Mr. Deaton was Scoutmaster of Troop 209, Northview Methodist Church, from February, 1978 until January 1998, and conferred the rank of Eagle upon 41 of its members; and WHEREAS, hundreds of boys came though Mr. Deaton's troops and went on to become leaders in their own communities; and WHEREAS, Mr. Deaton was active in other community activities and received the Roanoke Valley Man of the Year in 1993; Masonic Lodge Community Builder of the Year Award in 1993, and Kiwanis Club Adult Leadership and Youth Activity Man of the Year In 1970; and WHEREAS, Mr. Deaton is retiring as Scoutmaster after 44 years of scouting leadership experience; and during this time, received many honors such as Eagle Rank, Scoutmaster Key, Silver Beaver Award, and Vigil Member, Order of the Arrow; and. WHEREAS, the Roanoke County Board of Supervisors, on behalf of the County and its citizens, wishes to Join Mr. Deaton's friends and scouts in recognizing his leadership and dedication to the youth of the Roanoke valley. NOW, THEREFORE, I, Bob L. Johnson, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim February 28, 1998 as JAMES D. DEATONDAYin Roanoke County, Virginia, and express our best wishes to Mr. Deaton for a happy, restful and produce retirement. Bob L. Joh l n, Chairman ATTEST: Mary H. Allen, Clerk ACTION NO. 0 ITEM NUMBER i 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: Value Engineering on New Bonsack Elementary School in Phase 1 School Capital Improvement Plan COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On August 19, 1997 the County Board of Supervisors authorized the School Board to proceed with Phase I of the School Capital Improvement Program as outlined in the revised Blue Ribbon Commission Report. Phase I includes $47,719,732 of projects which include a new South County high school, science labs, renovations at Glenvar Middle School, a new Bonsack Elementary School, renovations at Burlington Elementary School, renovations at Clearbrook Elementary School and roof repairs. The Schools were given approval to proceed with the selection of suitable sites and architectural firms. The Board of Supervisors expects to advance up to $4,075,200 for these start-up costs as shown on Attachment A. The School Board was directed to return to the County Board for approval of advances as each contract was awarded. The Board of Supervisors has previously advanced $50,000 on September 23, 1997, $1,721,200 on November 18, 1997 and $104,000 on December 16, 1997. The purpose of these advances is outlined on Attachment A. The total Phase 1 budget is outlined on Attachment B. The School Board is ready to proceed with value engineering the new Bonsack Elementary school, in compliance with the School Board Policy on Value Engineering. The School Board is finalizing negotiations to award the value engineering contract for the new Bonsack Elementary school to Dewberry and Davis. At the County Board meeting on November 18, 1997 the School Board requested an advance of $260,000 for the architecture and engineering services. The negotiated value engineering cost of $23,970 will be temporarily reallocated from these previously advanced funds for the A & E contract as part of the initial design process. No further advance is requested at this time. FISCAL IMPACT: The initial start-up cost for Phase I will be advanced by the County. These advances will be reimbursed at a later date with proceeds from the VPSA loan or a General Obligation Bond. There is no fiscal impact for this reallocation of previously advanced funds. STAFF RECOMVI,ENDATION: This report is for informational purposes only. G:\COMMON\MAR10\3-10-98.RPT March 4, 1998 SUBMITTED BY: APPROVED: fa( 61//4:‘ I O4`w "ii"c4 Diane Hyatt Elmer C. Hodge Director of Finance County Administrator Approved () Motion by Denied () Harrison Received () Johnson Referred () McNamara To () Minnix Nickens No Yes Abs G:\COMMON\MAR1013-10-98.RPT March 4, 1998 Attachment A Funds Needed to Begin Phase I Planning N O\ Nov 18 000 0 0 O O O N N V1 00 O O •--' 6R 00 - 00 69 OCs co O O co O co" co" el" N Vl 00 O O -4 N 00 ,--. ,--- ,--- N 6A Science Labs A + E costs - initial plans O O O O O O CO CDO O O N O •O M O 00 N to N M N 'I N __, N — cn L ¢ crl a) :- .— a) ) •C O v� W N O + > ., O O krC N O CD CDO O O O © 0 0 N O O oo N vi N vl N ,- _. ,_, 0 cn 0 cC N 0 dA • c -0 cd N 0- ID 0 s ca0cn N • U 0 0 .0 U 0 ID 1 t 0 CL. a) N 0 -0 a) N G ID ch L C E 3,3 U 0 a) O & ccl H 5 M:\FINANCE\COMMON\Sch-cip\PHASE-1.WK4 1 03/04/98 Q-5 Blue Ribbon Committee - Phase 1 Projects Attachment B Budget Project Anticipated Advances Projects Code Costs Advances Sept23,1997 Nov 18, 1997 Dec 16, 1997 Total New High School Land search 150002-8909 50,000 50,000 50,000 50,000 Land and related expenses 150002-8901 2,200,000 2,200,000 0 A + E costs - Sherertz Franklin 150003-8905 1,100,000 880,000 880,000 880,000 Survey and testing work 150003-3007 100,000 100,000 100,000 100,000 Construction 17,400,000 0 Site development 3,120,000 0 Furnishings & equipment 1,850,000 0 Media resources 355,000 0 Technology 1,400,000 0 Value engineering 102,600 - 0 Contingency (2%) 553,552 0 28,231,152 3,230,000 50,000 980,000 0 1,030,000 Science Labs A + E costs - Dewberry & Davis 150004-8905 130,000 104,000 104,000 104,000 Construction 1,300,000 0 Furnishings & equipment 800,000 0 Contingency (2%) 44,600 0 2,274,600 104,000 0 0 104,000 104,000 Glenvar Middle Renovations A + E costs - Kinsey Shane 150005-8905 190,000 152,000 152,000 152,000 Survey and testing work 150005-3007 12,000 12,000 12,000 12,000 Construction 2,575,000 0 Furnishings & equipment 250,000 0 Media resources 110,000 0 Technology 75,000 0 Value engineering 25,000 0 Contingency (2%) 64,740 0 3,301,740 164,000 0 164,000 0 164,000 New Bonsack Elementary A + E costs - Mosley McClintock 150006-8905 309,235 260,000 236,030 236,030 Survey and testing work 150006-3007 50,000 50,000 50,000 50,000 Construction 4,882,575 0 Site development 905,025 0 Furnishings & equipment 625,000 0 Media resources 170,000 0 Technology 300,000 0 Value engineering - Dewberry & Davis 43,400 23,970 23,970 Closing Roland E Cook 75,000 0 Contingency (2%) 163,285 0 7,523,520 310,000 0 310,000 0 310,000 Burlington Elementary Renovations A + E costs - Jones & Jones Survey and testing work Construction Furnishings & equipment Technology Value engineering Contingency (2%) 150007-8905 150007-3007 155,000 62,000 1,963,000 320,000 75,000 25,000 57,100 128,000 12,000 128,000 12,000 128,000 12,000 0 0 0 0 0 2,657,100 140,000 0 140,000 0 140,000 Clearbrook Elementary Renovations A + E costs - Degen 150008-8905 144,000 115,200 115,200 115,200 Survey and testing work 150008-3007 62,000 12,000 12,000 12,000 Construction 1,925,000 0 Furnishings & equipment 300,000 0 Technology 75,000 0 Value engineering 25,000 0 Contingency (2%) 50,620 0 2,581,620 127,200 0 127,200 0 127,200 Roof Maintenance Program 1,150,000 0 47,719,732 4,075,200 50,000 1,721,200 104,000 1,875,200 The above costs are summarized from the report prepared by Martin & Associates for the Blue Ribbon Committee M:\FINANCE\COMMON\Sch-cip\PH 1 STAT. WK4 1 03/04/98 /' Item No. 0- W AT A REGULAR MEETING OF THE ROANOKE COUNTY, VIRGINIA BOARD OF SUPERVISORS, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ROANOKE COUNTY, VIRGINIA MEETING DATE: March 10, 1998 AGENDA ITEM: Report on Appointments to the Roanoke Valley Resource Authority EXECUTIVE SUMMARY: At the February 24 meeting of the Board of Supervisors, some residents of the Bradshaw area asked the Board whether the Board of Directors of the Roanoke Valley Resource Authority (RVRA) could be expanded to include a resident who lives near the landfill. The Board asked the County Administrator to research methodology for increasing the number of County representatives on RVRA and report back at the March 10 meeting. The RVRA Articles of Incorporation state as follows: The governing body of each participating political subdivision shall appoint the number of members, who may be members of the governing body, set forth opposite its name below: County of Roanoke - four City of Roanoke - two Town of Vinton - one It being the intention of these Articles that the governing body of the County of Roanoke shall always appoint a majority of the members, whenever an additional political subdivision shall join the authority, such government body shall be entitled to appoint one or more additional members in order to maintain such majority. There is no provision in the Articles for selection criteria for members of the Resource Authority. The first four County members were Gardner Smith, Director of General Services, Diane Hyatt, Director of Finance, John R. Hubbard, Assistant County Administrator, and Mikeiel T. Wimmer, a citizen who lives in West County near Green Hill Park. When Mr. Hubbard became Executive Director of RVRA, he was replaced by Katherine Schefsky, a resident of the Bradshaw area. Any changes to the Articles of Incorporation or the Member Use Agreement governing the operation of the facility, require the express agreement of RVRA and of the governing bodies of each of the incorporating political subdivisions. It is possible that opening this issue with a request to expand our membership would result in similar requests from the other two jurisdictions, which would result in an unwieldy governing board for the Resource Authority. 1 Ms. Schefsky has served on RVRA since February, 1992, but did not express an interest in re -appointment when her term was expiring. Subsequently, the Board received interest from other citizens, and appointed Douglas Anderson , whose resume indicated business expertise in finance and solid waste disposal issues. The biggest issue currently facing RVRA is not environmentally sound operation of the landfill, but dealing financially with the loss of commercial waste. I believe that the Board felt that someone with a background such as Mr. Anderson's would be helpful in discussions on this topic. As the citizens who spoke at the meeting indicated, there have been no problems with the operation of the Smith Gap Landfill, and RVRA has been a good neighbor to the Bradshaw community. Some concerns were raised on several topics however, which should be addressed here: Acceptance of Solid Waste from Other Communities RVRA may only accept solid waste subject to the terms of the Member Use Agreement, and the conditions of the special exception permit. The Member Use Agreement states: No person or entity shall be permitted to utilize the Facility except pursuant to the general terms and conditions of this Agreement. Only Users and persons or entities located within User jurisdictions shall be permitted to utilize the Facility only for the disposal of Acceptable Waste originating within User jurisdictions. The total number of User jurisdictions, including the County, City and Town, shall at no time exceed eight. Additionally, the agreement provides that while additional users may join by a majority vote of the Authority, the additional volume of waste must not reduce the minimum landfill life or cause the total to exceed the maximum annual tonnage. The new user is also responsible for having the waste stream tested and monitored to determine its suitability at the Landfill. The Operating Policies for the Landfill state: Surrounding counties and municipalities who elected not to participate in the Regional Landfill on the date Part "A" application was made to the Virginia Department of Waste Management (VDWM) will not be allowed to use the landfill. The Special Exception Permit for the Landfill was granted by the Board of Supervisors "subject to the approved landfill permit conditions and operating policies". This indicates that in order for any other municipality, to use the Smith Gap facility, the Board of Supervisors would have to amend the terms of the Permit, which would involve a lengthy and very public process. 2 o-� Acceptance of Hazardous Waste The Special Exception Permit Conditions, which can only be changed by vote of the Roanoke County Board of Supervisors, specify that no hazardous waste will be allowed at any time during the entire life of the Landfill. Additionally, the member use agreement prohibits hazardous waste of any type, and defines it: "Hazardous waste" as such term is defined in the Department of Waste Management (now DEQ) Regulations, "Hazardous waste" as such term is defined in the Resource Conservation and Recovery Act, 42 U.S.0 Sections 6901 et seq as amended from time to time; and solid waste that because of its quantity, concentration, or physical, chemical or infectious characteristics may pose or significantly contribute to a substantial present or potential hazard to human health, the Facility, or the environment when treated, stored, transported, or disposed of or otherwise managed. Our permit from the State of Virginia also prohibits RVRA from accepting any regulated hazardous waste. The landfill can accept household hazardous waste, and does currently accept asbestos, although that is done according to the permit from DEQ, and under all existing regulations and specifications. No community is as sensitive to this issue as is Roanoke County after the millions of dollars which have been expended on the Dixie Caverns Landfill. I do not believe that any Board of Supervisors would ever allow this change in the special exception permit for the Smith Gap Landfill, nor do I believe that the state would allow a change in the permit it has given RVRA to operate that facility. Lack of Neighborhood Representation on RVRA The Bradshaw Civic League has requested periodic briefings on the operation of the Smith Gap Landfill, and the County representatives will be happy to provide this in the future. RVRA meetings are open to the public, and the agenda is available in advance by mail. Any citizens from that area who wish to monitor those meetings are welcome to do so. Mr. Harrison, who represents Catawba on the Board of Supervisors, also has the opportunity to review the minutes of RVRA meetings, and I am sure will do everything possible to protect the residents of that area. ALTERNATIVES AND IMPACTS The alternatives available are as follows: 1. Request an expansion of the number of County representatives on the Resource Authority Board. This request will have to be approved by the other two local governments, and in that case, could result in requests from those governing bodies to increase their representation on the Board. In order to allow Roanoke County to keep its majority, the Resource Authority Board would have to expand to 11 members, which would be rather large for a body of this type. Obviously, this request may also be denied by one or both of the other governing bodies, which would prevent any additional members. The citizens have mentioned adding a non -voting ad hoc member, but the same 3 0-6 outcome can be achieved more easily by the citizens attending the RVRA meetings themselves. 2. The County could remove one of the four current representatives. Under the Articles of Incorporation, a governing body is "empowered to remove at any time, without cause, any member appointed by it and appoint a successor member to fill the unexpired portion of the removed member's term." Diane Hyatt, Director of Finance for the County, is one of our appointees and serves as the treasurer of RVRA, and is therefore an important voting member. William Rand, the County's General Services Director, is also a voting member, and is involved in the day-to-day operations of our solid waste collection. From an operational standpoint, it is important that Mr. Rand also remain on the Board. I do believe that fresh energy and ideas can be derived from changing the citizen membership from time to time, although I also believe that replacing our newest member would undermine the appointment process. 3. The Board can maintain the current composition of the Resource Authority, using the methodology which has been in place since it was created. Again, the citizens have indicated that there have been no problems and that the Smith Gap Landfill is a good neighbor. We will ask our County representatives to brief the Board periodically, as they will brief the Civic League, and to continue notifying us in advance of any major issues. RECOMMENDATION Ms. Schefsky served for five years on the RVRA Board, and should be thanked for her efforts on behalf of the citizens of Bradshaw and Roanoke County. I believe that the membership in the Resource Authority should remain as it is now, and that Mr. Hubbard and the Resource Authority should hold at least one meeting each year at the landfill to provide the opportunity for community questions and input. Respectfully submitted, Elmer C. 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OS teaauo9 Jo aqj -suiaat pa1uasa.id aq� dotanap o1 sai1itiokj klunoD snougn aquuo sTurdn000 glu+n palionn Juts saotntas tuJauaD .sailitiou3 Alunoo o1 pa1et0J sunouoo aoueua1uneuz a11pitosuoo o1 slags a.re sao!mas t1.tauaD aq1 Japun pagt1uapt s1oafoid saris uot11atoag puu sired put (saotnuas ttiiauo ) aoueua4ut1tu iTitiou3 ieJauaS m.ut papinip uaaq anAq spaau magi, .ant1oadsJad apron-i1unoo g wog paiapisuoo aq oT. wait a0uts su Tnq sloeg ppr mualuindap 3o ij d sR pa11tuigns uaaq Iou mug /Cagy -s1oa[o.id tu1ideo Tou `.spaau aou2ua;ui7?ui a.ir magi .am1n3 JEau aq� ui uoilua11e paau twit JO uo911012 Jo paau ui TNT swami su gels Aq pomp! uaaq an1q suta1i magi -op-patios pagos pasotoua aq1 uo pazuuutums suUI.iSoad )IJOM pum Buis iq patidumoo uaaq anuq spaau aoueuaiuieui pagguapt jo Sups!' v aauRualumc 8661 `0 t gonlAl Z aged sJosin.tadns Jo preog `sJaqutayf Roanoke County Fire and Rescue Department Work Session Emergency Medical Dispatch Anne Marie Green March 10, 1998 March 10, 1998 c 8 :E 0 -0 0 0 co 1-3 ut;" c IP. 0 Z CC CI C . o _ 'a i Q — .U) = a)2 V M co • — E LI) li% L. 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V> RS CA L .- 0- INTER OFFICE MEMO To: Members, Board of Supervisors From: Stephen Kleiber Subject: Budget Notebook Updates Date: March 6, 1998 Attached you will find a revised table of contents for your Budget Work Session Notebook. As a reminder, each item in bold print on the revised table of contents should be inserted in your notebook in the corresponding tab in numerical sequence. If you receive new material that has a page number already in your notebook, please replace the old information with the updated information. The attached items are updates to your notebook and will be discussed at the 3/10/98 work session. With each future addition to your notebook, we will provide you with a new table of contents. • Table of Contents 1. Calendar 1-1 2. Summaries 3. Expenditures Mid Year Expenditure Report (as of 12/31/97) 3-1 4. Revenues Discussion of FY 97-98 and FY 98-99 Revenues 4-1 Mid Year Revenue Report (as of 12/31/97) 4-2 FY 98-99 Preliminary Revenue Projection 4-3 FY 97-98 Amended v. FY 98-99 Proposed 4-4 Personal Property Revenue Breakdown 4-5 5. Funded Capital 6. Additional Funding Requests (Addbacks) Capital Maintenance Requests 6-1 Public Safety Team Requests 6-3 Community Service Budget Team Requests 6-6 Human Service Budget Team Requests 6-9 Internal Services/Operations Budget Team Requests 6-12 Judicial/State Services Budget Team Requests 6-15 7. Personnel 8. School Budget 9. CIP CIP Committee Prioritization of Projects 9-1 FY 1999-2003 Summary of Departmental CIP Requests 9-4 CIP Draft Document (to be distributed on 3/11/98) 10. Debt Service 11. Vehicle Replacement Vehicle Inventory Listing 11-1 Vehicles Available for Replacement 11-2 M:\finance\budget\workses\toc.wpd March 6, 1998 (o N CD A 0) CO V ✓ A CO t0 CO CO (D W (n 0 13, N N W 404 A N O co spun] 10 sao.inoS anuana�-UON anuanaa ie;ol X21 asuaoll aIoiyan JoIoW m 0) m 0) 4y (0 -1 n) x m N �+W> (0 —0) -+ N -+ w;P0)N—� '<= O. --co-0a)Na)(na)? (4NO)(o(nca-P-tea)?4S— ( Q ✓ (0 N(nco Wa)00(O00NONW NOOa)CrOO W VCp g. - (4 V 4U(nN()C1O-•Coc0(J)CnCn000010-uW (p m N N -c000 ID o.0000000000000-co (O 03 cn — -4 0000 rno 0000000000000"4 o CO W 03000O000000000000000 4 ^j OD<A --4 N� N 0)N W N a Cn .-. O a) Co N 0o W -s (1 Na CO (n O (n (n CD 0 (n Cn -m a) -p (n4. ®(n OOIO 000000O(00 -a Ow CI 0000 00000000C4 O CO 0 A 0 NJ 0 0 0 CD CD 0 0 0 0 0 0 00 0 0 0 V N O 0 O CO 00 O -69 O - o N 0 O N 0 Efl A 4.) 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W N O 00 O 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ea W A O N 0o 0) N a) Cn V (n W I) a) (O (n W (n - V a O) C) A c0 CO N V O O W N V W a) O N O A (n V Cfl co O N OD Cn V CO O V O O co O to (n O O (n O O (n O Oo a) 0 0 O 0 0 0 O O O O O O O O O O O O wC000000000000000000000 - a) N Efl ® 3 CD VCD ON(Si N V O(n0000(1O0tn(n00 N N C)) 0 o O O A O O O O O -co O O O O O O O O "co m m 0-4ON00o000000000000000 A 0 A 000 WA00(nAACnO(nN-,A00(n 0 00 0 0 0 0 0 (no CD CD o 0 0 0 00 0 0 0 0 0 0 0 0 e \ c \ \ a \ \ \ \ \ \ c 4-4 0 m O m TI co co V co 3 cD a • co 0 • 70 n m c co < co O CA 19 c O ,ate ccso O OOo cCDD c0 O 0 0 0 cD CO tQ • INTER OFFICE MEMO To: Members, Board of Supervisors Elmer Hodge, County Administrator From: Brent Robertson, Budget Manager Subject: Personal Property Revenue Date: February 24, 1998 At the budget work session on February 10, 1998 Board members asked staff to provide a breakdown of the components of Personal Property revenue collected by the County. Due to the nature of personal property, the tax base (assessed value and number of units) is constantly changing; therefore, reported figures represent a snapshot of available data at a specific date in time. Given the fact that 1998 Personal Property returns are currently being processed, data from the previous calendar year serves as the basis for this analysis. Working with the Commissioner of Revenue, details of personal property are as follows: c9 Total Personal Property Revenue FY1997 $19.158,000 ✓ "Non -Business" Personal Property Revenue (Vehicles) $13,500,000 Business Personal Property - Vehicles $ 1,850,000 Business Personal Property - Other $ 1,808,000 Machinery and Tools $ 2,000,000 Roanoke County Capital Maintenance Projects FY1998-1999 General Services: Courthouse Fire Stations Public Safety Center RCAC Public Service Center Repair/Improvement Amount Window & Water Leak Repairs $ 108,000 (4) Expand Commonwealth's Attomey Office 2,000 (4) Improvements to J&D Clerk's Office 25,000 (4) Tear down Guy house and level for parking 30,000 (4) Move Court Service Unit to rental space 5,000 (4) Move Sheriff into old CSU space 5,000 (4) Tear down Sheriff annex and level for parking 20,000 (4) Pave the Guy house and Sheriff annex space 12,000 Interior painting 40,000 Carpet Replacement 45,000 292,000 Exterior Firehouse Painting (11 stations) 15,000 (10) Paintings Interiors (11 Stations) 55,000 Mount Pleasant -Paving 23,000 Clearbrook-Paving 34,000 Catawba -Pavement Sealing 4,500 Catawba -Epoxy aprons front & back (3,340sgft) 13,360 Mason Cove -Pavement Sealing 8,200 Fort Lewis -Pavement Sealing 6,400 Bent Mountain -Epoxy front/rear aprons 4,515 sq. ft. 18,060 Bent Mountain -Paving 30,000 Cave Spring -Pavement Sealing 4,000 Hollins -Pavement Sealing 5,600 (5) Cave Spring Roof 50,000 HVAC Replacement ( Mason Cove,Mt. Pleasant,Bent Mt.) 14,000 (6) Bay Heaters -Cave Spr.,Cataw.,Hollins,Bent Mt.,Ft Lewis 42,700 Asphalt Patch 2" in web area several stations 16,000 339,820 Interior Painting 14,000 Electrical Upgrades 5,000 Carpet & Tile Upgrades 8,000 Renovate Fire and Rescue Department 50,000 EOC Renovation 50,000 (8) Rest room Renovations and Repairs 75,000 Exterior Door Replacement 9,000 211,000 Elevator Upgrade (ADA) 22,000 Seal and Stripe Parking Lot 20,000 (2) Upgrade Fire Alarm System 30,000 (1) Electrical Upgrades 75,000 147,000 Replace Windows- Rear of the Building 20,000 Install 3 Overhead Thermacore Doors 7,500 Upgrade Bay Area Electrical 9,800 Replace P&R and Utility Office Carpet and Tile 22,000 Landscaping 3,000 budget\expndtrs\Main9899\3/5/98\6:45 PM 6-1 • Roanoke County Capital Maintenance Projects FY1998-1999 Public Svc. Center (cont.) Underground Fuel Tank Removal Asbestos Removal Brambleton and Craig Center Total General Services Install Pipe Drainage for Front Downspouts Tar and Chip Parking Area Near Fire Training Bldg (7) P&R Garage Door relocation Road Repairs Drainage Remediation-Cave Spring and Bent Mtn Fire; Jail Southview, Brambleton (3) Replace entire roof-Brambleton Exterior paint-Brambleton Window Replacement - Craig Center Upgrade upstairs restroom fixtures-Brambleton Seal and stripe parking lot-Brambleton (9) HVAC Replacement - Brambleton Center Parks and Recreation: "'in departmental priority order Green Hill Park Vinyard I Starkey Park Oak Grove Park Wairond Park Oak Grove Park Brookside Park Stonebridge Park Mount Pleasant Park Mount Pleasant Park Mount Pleasant Park Mount Pleasant Park Various Park sites Garst Mill Park Merriman Fields Southwest Co. District Park Green Hill Park Burton Fields Burton Fields Burton Fields Craig Center/M. A. Banks Green Hill Park Total Parks and Recreation 2" pavement overlay / rear lot adjacent the circle 2" pavement overlay on entrance road and front lot 2" pavement overlay / parking lot 2" pavement overlay / entrance and lot 2" pavement overlay / lot at shelter Playground replacement Playground replacement Playground replacement Playground replacement Install new water line to shelter/drinking fountain 2" pavement overlay / entrance Tennis Court hillside erosion control Fence repairs / barriers Electricity to shelter Light parking lot Fence in shop yard for equipment storage on-site/lean-to Fence / gravel shop yard for equipment storage on -site Replace lighting on 2 fields Install parking lot lighting 2" overlay on parking lot Construct new shelter Waterline to both shelters Total County Capital Maintenance Needs 6,500 10,000 8,000 30,000 10,000 126,800 45,000 45,000 90,000 100,000 5,000 60,000 5,000 8,000 20,000 198,000 $1,404,620 25,000 25,000 15,000 9,000 8,000 20,000 20,000 20,000 20,000 3,500 15,000 4,000 25,000 1,500 5,000 11,000 9,000 60,000 4,000 15,000 12,000 8,000 $ 335,000 $ 1,739,620 budget\expndtrs\Main9899\3/5/98\6:45 PM 6-2 • • • Public Safety Budget Team Additional Funding Request Top 10 FY 1998-99 Team's Consensus Priority Department Additional Funding Request Cost 1 2 3 4 5 6 7 8 9 10 Public Safety - County -Wide 2 Bailiffs, 1 Fire Analyst, 2 Uniform Police Officers(1) $232,015 Public Safety - County -Wide 4 Bailiffs, 2 Paramedic Firefighters(1) 207,369 Police 5 Replacement Police Vehicles 99,240 Fire and Rescue 4 Personnel to Staff Ladder Truck at Station 3(1) 149,262 Sheriff 7 Corrections Deputies(') 234,627 Fire and Rescue 1 Replacement Vehicle for Field Battalion Chief 31,000 Fire and Rescue Replace 60 mobile and 90 portable Type I Radios 289,500 Sheriff Professional Standards Deputy - Accreditation(1) 37,242 Fire and Rescue Replace Chassis for Apparatus Technician Vehicle 30,000 Police Upgrade RADAR equipment for Traffic Unit 18,380 Total Top Ten Requests $1,328,635 Other Requests: Police -Operational Increases for CID Budget related to Vice Detectives, Evidence Team, and DV Grant Police - 52 Stinger Tire Deflation Devices Sheriff - 21 Portable Radios to replace STX radios Sheriff - 3 Mobile radios to replace old Motorola radios Sheriff - Heat pump replacement contingency fund Sheriff - 8 Tactical vests for the Emergency Response Team Grand Total All Public Safety Team Requests Notes: (1) Includes all necessary salaries, benefits, operating, and capital expenses related to positions. 28,445 21,580 42,987 4,791 36,000 17,600 $1,480,038 6-3 • • Roanoke County Top Ten Additional Funding Requests By Budget Team FY 1998-99 Below are the descriptions for the top ten additional funding requests of each functional budget team within the County (Public Safety, Community Services, Human Services, Internal Services/Operations, and Judicial/State Services). The prioritized top ten are the results of in depth discussions by team members about each request. After discussing each additional funding request, the teams built consensus on the top ten priorities of their budget team. Below you will find the results of what each team believes to be their most needed requests. These lists are intended as a point of reference for the County Administrator and the Board of Supervisors to develop a balanced budget for FY 1998-99. Public Safety Budget Team 1. 2 Bailiffs, 1 Fire Analyst, 2 Uniform Police Officers -- The public safety team determined that the safety needs of the County would best be met by utilizing resources to fund these five positions. The two bailiffs ($33,704 each) would help to offset increasing security issues at the Courthouse. The fire analyst($32,641) position would be used to work toward an accredited fire department with enhanced policies and procedures intended to provide a more secure environment for County residents. The two uniform police officers($66,073 each) would alleviate the patrol issues in the larger districts within the County with a long range goal of creating a new patrol district to provide quicker response times to citizens. Request would provide for salary, benefits, operating and capital. Total Request = $232,015. 2. 4 Bailiffs, 2 Paramedic/Firefighters -- The second tier of safety concerns determined by the public safety team is further security for the Courthouse and provision of 12 hour coverage for the Cave Spring fire and rescue unit. This request would provide 4 bailiffs ($33,704 each) to maintain security within the J&DR court and General District Courts due to increasing caseloads and court days. It would also provide for 2 paramedic/firefighters($36,277 each) in order to alleviate difficulties of Cave Spring Station in responding to calls between the hours of 6am-7am and 5pm-6pm. Request would provide for salary, benefits, operating and capital. Total Request = $207,369. 3. 5 Replacement Police Vehicles -- Replace fleet vehicles($19,848 each) with mileage in excess of 110,000. This request will help stem the tide of an aging fleet. Total Request = $99,240. 4. 4 Personnel to Staff Ladder Truck at Station 3 -- 1 Lieutenant, 2 Paramedic/Firefighters and 1 firefighter and related operational needs to staff the ladder truck at Cave Spring. Currently have minimum of 5 personnel staffing station each day (3 on wagon, 2 on rescue unit). This does not provide ladder coverage during the day. Of the 116 dispatches for the ladder during the period 1/97 through 11/97, the ladder only responded 49 times. Total Request = $149,262. 5. 7 Corrections Deputies -- Sheriff's department requests positions to deal with the population at the jail. The manpower shortage and overcrowding conditions increase the stress and workload on the present staff, resulting in increased sick leave, safety and security risks. The need for the positions will continue indefinitely and the need has been apparent since 1985. Total Request = $234,627. 6. 1 Replacement Vehicle for Battalion Chief -- Replace one 1991 4WD vehicle with 109,000 miles. This vehicle is currently assigned to a field battalion chief. Total Request = $31,000. 7. Replace 60 mobile and 90 portable Type I Radios -- These type I radios will not be able to communicate with Roanoke City vehicles. Due the high cost of this transition, it may be necessary to phase this project in over a two or three year period. Total Cost = $289,500. 8. Professional Standards Deputy for Accreditation -- Position would do research and prepare policies and procedures that will meet the accreditation standards for the Sheriff function. As the climate for litigation increases, it is necessary to insulate ourselves by subscribing to the high standards needed to attain accreditation. Total Request = $37,242. 9. Replace Chassis for Apparatus Technician Vehicle -- Replace on 1991 4WD service truck with 104,000 miles assigned to the apparatus technician. This would be a chassis replacement only. Total Request = $30,000. 10. Upgrade RADAR Equipment -- The police department's traffic unit was approved in 1994 with the mandate that its enforcement activity self fund its operations. The speed measuring and radar evading detectors are nearing the end of their service life. This equipment is essential to the operation of the unit and needs to be upgraded to continue their traffic safety mission. Total Request = $18,380. • • • Community Service Budget Team Additional Funding Request Top 10 FY 1998-99 Team's Consensus Priority Department Additional Funding Request Cost 1 2 3 4 5 6 7 8 9 10 General Services 1 One Arm Bandit $85,000 Engineering and Inspections 5 Replacement PC's 12,450 Planning and Zoning Increases for BZA and Planning Commission 5,050 Planning and Zoning 1 Vehicle Replacement -Sedan 20,000 Engineering and Inspections Windows 95 Upgrades 450 Engineering and Inspections Printer Replacement 1,123 General Services 1 One Arm Bandit 85,000 General Services 1000 Automated Trash Carts 65,000 General Services Solid Waste Equipment Operator(1> 24,765 General Services Cave Spring Kroger Recycling Drop Off Center 25,000 Total Top Ten Requests $323,838 Other Requests: General Services - 2 Replacement 3/4 ton 4WD Pickup Trucks Grand Total Community Service Budget Team Requests Notes: (1) Includes all necessary salaries, benefits, operating, and capital expenses related to positions. 50,298 $374,136 6-6 • • • Community Services Budget Team 1. 1 One Arm Bandit -- To automate the trash pick up in the Cotton Hill Road and Catawba sections of the County two new One Armed Bandits will be necessary. The Community Service Team agreed that one bandit was essential if this program is to be started in either of these areas. The other bandit is listed below. Total Request = $85,000. 2. 5 Replacement PC's in Engineering -- Engineering and Inspection department's computers are aging quickly. After 6/31/99 the MIS department will no longer support 486DX computers. The department needs to replace 5 of their computers in order to maintain current service levels. Total Request = $12,450. 3. Increases for Board of Zoning Appeals and Planning Commission -- BZA members have not had a salary increase since 1990. The Planning Commission has received raises in each of the past six years, but have not received the corresponding budget increases necessary to fund these raises. In past years, this deficit has been covered by the Planning department's budget. However, planning and zoning can no longer cover this expenditure. Total Request = $5,050 4. 1 Planning & Zoning Vehicle Replacement -- The department's vehicles are aging and require exorbitant maintenance costs each year. In addition, they are unreliable when they are used. This request would fund 1 replacement sedan for the department. Total Request -- $20,000. 5. Engineering & Inspections Windows 95 Upgrades -- MIS will not support Windows 3.1 or 3.11 after 6/30/98. The Engineering department still has 5 computers with these programs currently installed. In order to maintain current service levels, it is necessary to upgrade these 5 machines to Windows 95. Total Request = $450. 6. Replace Okidata Pin Printer -- This printer is outdated and can no longer be services. Total Request = $1,123. 7. 1 One Arm Bandit -- To automate the trash pick up in the Cotton Hill Road and Catawba sections of the County two new One Armed Bandits will be necessary. The Community Service Team agreed that one bandit was essential if this program is to be started in either of these areas. This bandit in conjunction with the one listed above, will provide for full integration of this service. Total Request = $85,000. 8. 1000 Automated Trash Carts -- To provide automated trash carts for new home construction, to replace out of warranty trash carts and to automate Cotton Hill Road and the Catawba section of the County. Total Request = $65,000. • • • 9. 1 Solid Waste Equipment Operator -- Needed for the automation of routes in Cotton Hill Road and Catawba sections of County. Currently, these sections of the County are manual trash collection routes. The equipment operator is necessary to complete automation of the trash collection in Roanoke County. Total Request = $24,765. 10. Cave Spring Kroger Recycling Drop -Off Center -- To continue recycling at this site upon Roanoke Valley Resource Authority discontinuation as of 6/30/98. Total Request = $25,000. • • Human Service Budget Team Additional Funding Request Top 10 FY 1998-99 Team's Consensus Priority Department Additional Funding Request Cost 1 Library Part Time Staff at Library for Circulation increases $18,933 2 Parks and Recreation 8 Replacement Vehicles 205,020 3 Parks and Recreation Camp Roanoke Operations 32,099 4 Library Library Books 52,000 5 Parks and Recreation Therapeutics Operating Increases 3,807 6 Parks and Recreation Field Supervisors 11,526 7 Parks and Recreation DARE Camp (2wk overnight funding) 25,052 8 Parks and Recreation 1 Top Dress Machine 15,000 9 Parks and Recreation 2 Three Point Hitch Aerators 5,400 10 Library Replace Telephone System 5,937 Total Top Ten Requests $374,774 Other Requests: Parks and Recreation - Camp Roanoke Pool Parks and Recreation - 1 Backhoe/Loader Parks and Recreation - 1 Replacement Vehicle for Outdoor Education Program Public Health - Restoration of Target Budget Grand Total All Human Service Budget Team Requests 100,000 65,000 28,000 35,000 $602,774 6-9 • • • Human Services Budget Team 1. Part Time Staff at Library for Circulation Increases -- Since 1990 Library circulation has grown by 37.4% and program attendance has increased by 82%, but staffing levels have remained among the lowest in Western Virginia. If the Library is to maintain its current level of services the following increases are needed: 1,388 Library Assistant hours; 856 Page hours, and 208 Courier hours. Over the past several years the Library has employed a variety of strategies to cope with the growing demand for services: staff reorganization; operations re -engineering; cooperative work programs, cross -training, and the implementation of a successful volunteer program. The Library has reached a point, however, where additional staff hours are needed in order to maintain basic programs and services at key periods - particularly during evening and weekend hours. Total Request = $18,933. 2. 8 Replacement Vehicles for Grounds Maintenance -- Replace 8 of 13 Parks and Recreation vehicles which meet the current County vehicle replacement guidelines. The Grounds Maintenance division of the Parks and Recreation department has number of aging vehicles which need to be replaced. This will alleviate maintenance costs and provide for less interruptions in service delivery. Total Request = $205,020. 3. Camp Roanoke Operations -- This request would provide seed money to get Camp Roanoke off the ground. Includes PT money for an Outdoor Education Technician to facilitate and supervise the camp operations and maintenance as well as operational costs which will be necessary to provide a quality camp experience. Total Request = $ 32,099. 4. Library Books -- The Library is committed to achieving excellence in the areas of book collections and information provision. A 1995 study established a local per capita funding goal based on a benchmark study of other Virginia libraries, and recommended that local funding be increased by $78,000 in three steps. To date, only the first phase has been funded, and the Library needs the additional funding indicated by the study. This funding will allow us to address the growing demand for materials (857,967 items were circulated last year), and it will help us move closer to meeting the Library of Virginia's standard of four books per capita. Total Request = $52,000. 5. Therapeutics Part Time Increases -- Service demands for these programs continue to rise as other localities refer their citizens to the County's excellent program. This request would provide for an increase in hourly pay for the two Therapeutic Recreation Technicians in order to continue providing quality services to our citizens. Total Request = $3,807. 6. Field Supervisors -- Due to the increased use of facilities, field supervisors are needed to support the divisions of Youth Athletics, Adult Athletics, and parks in the supervision and maintenance of athletic fields from April through October during outdoor sports season. Total Request = $11,526. • • • 7. DARE Camp Operations - Provide necessary operational support to fund the two week overnight DARE Camp. This program would provide an overnight camp for 2 weeks to 80 children. Total Request = $25,052. 8. 1 Top Dress Machine -- Provides light top dress applications on athletic fields to enhance turf growth and reduce compaction damage. Necessary for heavily used areas. Total Request = $15,000. 9. 2 Three Point Hitch Aerators -- Provides a single unit for each grounds crew to aerate high impact sites. Essential to promote turf growth in heavily used areas. Total Request = $5,400. 10. Replace Library Telephone System -- Replacement of current telephone system at 419 Library with a Norstar-Plus Compact system, which is the standard system for county offices; current Eagle telephone system has experienced increased maintenance and down- time problems, and repair parts are no longer readily available; the Communications Shop has advised us that we can no longer expect reliable service from our current telephones and they must be replaced as soon as possible. Total Request -- $5,937. • • Internal Services and Operations Budget Team Additional Funding Request Top 10 FY 1998-99 Team's Consensus Priority Department Additional Funding Request Cost 1 Finance Payroll/HR Y2K Compliant Software $400,000 2 MIS 1 PC Technician(11 41,663 3 Real Estate Assessments 4 Replacement PC's 9,960 4 County Attorney 2 Replacement PC's 4,980 5 County Attorney County Code Supplement 7,500 6 Human Resources Employee Training Programs 2,500 7 County Attorney Temporary Services for Office Coverage 4,000 8 MIS 1 MIS Trainer(1) 40,743 9 MIS Tape Backup Units 10,000 10 Real Estate Assessments 2 Replacement Four Wheel Drive Vehicles 48,906 Total Top Ten Requests $570,252 Other Requests: MIS - FAX Gateway MIS - Modem Gateway MIS - Establish County Intranet MIS - Upgrade GIS Network MIS - Add SQL Server Software to GIS Server to allow inquiry MIS - Upgrade Internet Lines to T-1 MIS - Hot Swapable Hard Drives with Raid 5 online backup MIS - Outsource Network Support MIS - County -wide Upgrade to Windows 95 MIS - Upgrade server software to Novell 5.0 Commissioner of Revenue - Replace PC's and Printers Commissioner of Revenue - Replace Copier Treasurer - Bank Contract Fees/Warrant Fees Treasurer - Fax Machine Treasurer - Drop Box for DMV Treasurer - Upgrade Vinton Cashiering System Treasurer - Computer and Printer Human Resources - Employee Recognition Human Resources - Employee Hanbook Human Resource - Maintain Flu Shots Program Real Estate Assesments - Other Replacement DP Equipment 10,000 10,000 24,000 16,000 2,500 18,000 14,000 40,000 15,000 15,000 5,800 2,000 10,000 300 600 3,000 3,200 4,000 4,000 2,800 5,113 Grand Total All ISOP Budget Team Requests $775,565 fbNotes: (1) Includes all necessary salaries, benefits, operating, and capital expenses related to positions. 6-12 • • • Internal Services/Operations Budget Team 1. Year 2000 Compliant Payroll/IIR Software -- The current system is unable to operate beyond 12/31/99 and must be replaced. In addition an integrated HR/Payroll system will increase efficiency, eliminate duplicate data entry by the HR and payroll offices, and provide enhanced up-to-date reports for management. Total Request -- $400,000. 2. 1 Microcomputer Technician -- With approximately 500 PC's in the County, being serviced by two microcomputer technicians, MIS is maintaining a backlog of four to six weeks of request for service. The additional technician is required to allow MIS to reduce this backlog to a reasonable level. Total Request -- $41,663. 3. Replace 4 Real Estate Assessment Computers -- Aging computers will not be supported by MIS by end of FY 1999. Also, the PascoIII' upgraded software package and integration with the GIS system will require updated hardware. Total Request = $9,960. 4. Replace 2 County Attorney Computers -- Aging computers will not be supported by MIS by end of FY 1999. Requests that two PC's be upgraded to pentium technology. Total Request = $4,980. 5. County Code Supplement -- The County Attorney requests additional funds to purchase the annual County Code Supplements. Current operational funds will make this purchase impossible without an increase. Total Request = $7,500. Employee Training Programs -- The department of Human Resources currently provides a majority of the training to County employees and departments at low (or no) charge. Additional funds are needed to continue this level of service or the cost will have to be passed on to departments. Total Request = $2,500. 7. Temporary Services -- Staff shortages in the County Attorney's office are expected in the upcoming fiscal year. An increase for temporary services will help to alleviate these shortages when they arise. Total Request = $4,000. 8. 1 MIS Trainer -- With the constant changes in the PC software being used in the County, a full time trainer is required to permit MIS to offer training classes on a regular basis. These classes would make the County employees proficient in software that they are required to use on a daily basis. An active in house training program would pay for itself. Included in the classes, which could be offered on a regular basis, are WIN95, WIN NT, Word, Excel, WordPerfect, Pegasus, Performance Accounting and Purchasing. The person would also be able to function as a help desk resource for the software being used. Total Request = $40,743. • • • 9. Tape Back-up Units -- Replace existing Tape Back-up unit in each of the seven servers with tape units of higher capacity and faster data transfer rates. This would improve our backup capability. This will be important as we increase the amount of critical data stored on the servers. Total Request = $10,000. 10. 2 Replacement Vehicles for Real Estate Assessments -- Replace two aging sedans with 4WD vehicles. Vehicles with 4WD are needed in land use inspections, working new construction Building Permits, damage assessment due to flooding, and wind damage. Vehicles with higher clearance and 4WD capabilities would assist in these duties. Total Request = $48,906. Judicial and State Services Budget Team Additional Funding Requests FY 1998-99 Team's Consensus Priority Department Additional Funding Request Cost n/a General District Court Mercury Lighting for Courts 1 & 2 $7,668 n/a Circuit Court Judges Judicial Law Clerk(1) 50,436 n/a Circuit Court Judges Fund Actual Expenditure for Jurors & Witnesses 14,486 n/a Circuit Court Judges Law on Disc Subscription 1,850 n/a Circuit Court Judges Training and Education 1,500 n/a Law Library Replace Copier 5,000 n/a Juvenile and Domestic Relations Operational Increases w/in Department 1,955 n/a Juvenile and Domestic Relations Filing System 15,000 n/a Juvenile and Domestic Relations Office Renovations 9,000 Total Requests $106,895 Notes: (1) Includes all necessary salaries, benefits, operating, and capital expenses related to positions. 6-15 • • Judicial/State Services Budget Team • Mercury Lighting -- Provides mercury lighting for courtrooms 1 and 2. This will allow for a more aesthetic lighting arrangement and provide increased visibility in the courtrooms. Total Request = $7,668. • Judicial Law Clerk -- A law clerk is needed to generate legal opinions, perform research, and assist the judges with the ever increasing subject -matter in the jurisdiction and keep pace with changes in technology. Total Request = $50,436. • • Other Circuit Court Operational Needs -- Costs for jurors and witnesses continue to climb as trials increase in length and complexity; request for $14,486. Also, training continues to be an issue in order to stay up-to-date ($1,500). Finally, the Law on Disc subscription needs to be continued for research purposes ($1,850). Total Request = $17,836. Replace Law Library Copier -- Present copier is eleven years old and will be needing expensive repairs. Law Library needs new copier with automatic feeder. Total Request = $5,000. • Filing System for Juvenile and Domestic Relations -- Moveable file system to double filing capacity. Presently, J&DR court has no unused filing space available. Total Request = $15,000. • Office Renovations for Juvenile and Domestic Relations -- This request is included as part of the Courthouse study recently presented to the Board of Supervisors. Total Request = $9,000. • Operational Increases for Juvenile and Domestic Relations -- J&DR court has several items that it is finding difficult to fund on an annual basis, including telephones, lease/rent of equipment, subscriptions and books necessary to operate a quality service. Total Request = $1,955. 6-16 • WV 99:6\96/9/£\86AulyaMaloNeA Ia6pnq\:w • • o_ N O .a co 0 N CA rn 0 CD P.) G) CD CD Cn CD 2 G) o N CO N N I1 UaAeH glnoA o - f) CD ai = co C) co enosaj pue aald -u-oc! 00 urnwc)Dcmo O m p_ Q CD 0 Er)0 C o y ._. co= 0 c ° m 0) =rnw ��cc3`Qy3 �D N XFtQ CD 7 2mo0)mN co3 0 6 o cr. 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CO CO 1 m (13 o = • t/1 11-6 ACTION # ITEM NUMBER �'' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: Work Session Providing an Update on the County Sanitary Sewer Evaluation/Rehabilitation (SSE/R) Program COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Staff would like to update the Board of Supervisors on the progress and obstacles of the County SSE/R Program. The last formal update to the Board was in August 1996 and in light of the recent rainfall events and inquiries from Board members, staff feels that a progress report would be beneficial. SUMMARY OF INFORMATION: Staff has planned a work session to provide information and allow feedback on the SSE/R Program. Information to be provided will include: • • A comparison of recent rainfall to past years A sewer shed overview of areas presently included in the SSE/R work. This will include work performed on the County lines and the private side program. Areas present being studied are: Penn Forest/Back Creek; Mudlick Creek; West County; Peters Creek; Murray Run; Carvins Creek. • • • A review of rainfall vs. flow as the program began compared to present data. A brief look at what is involved in the private home SSE/R inspections. A look at replacing or rehabilitating sewer mains without digging. The County Risk Management Office will also be present to discuss County policy on sewer backup claims. SUBMITTED BY: Gary Robertson, P.E. ''-fr-"� Utility Director APPROVED: Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Harrison Received () Johnson Referred McNamara to Minnix Nickens ACTION NO. ITEM NUMBER "'3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: Work Session on consideration of program for emergency medical dispatching. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been reserved for a work session on consideration of emergency medical dispatching and potential methods of payment for the program. ACTION Submitted by: Elmer C. Hodge County Administrator VOTE Approved ( ) Motion by: Harrison Denied ( ) Johnson Received ( ) McNamara Referred ( ) Minnix To ( ) Nickens No. Yes Abs ACTION NO. t ITEM NUMBER 'f '"'T AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 10, 1998 AGENDA ITEM: Work Session on the widening of Interstate 81 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been reserved for a work session on plans for the widening of Interstate 81. Representatives from the Virginia Department of Transportation will be present to brief the Board on the progress of the project. Submi ed by: 4 Elmer C. Hodge County Administrator ACTION Approved ( ) Motion by: Harrison Denied ( ) Johnson Received ( ) McNamara Referred ( ) Minnix To ( ) Nickens VOTE No. Yes Abs z At zg g Wo 4t P•T4 w� z N C O I1.4 cd N pQ P4 O A v 44-1 al '1) 4) E O 0 bOJ O O .4 E00ci) t 4 ct C;1 P4 P-I O 0 Ci) ;-, . - c 4-1 P'24 ap O P4 -i-) TNC:: 44 ct ci) 0 *L-1 0 ci) L P-i P4 • 0 • SSER Enforcement Initiated in Fall of 1994 bA O O c=4 • Goals and Methods to Reduce Infiltration sayaul 'TMJNIV i aJW 'MOld 2:131VM31SVM 0. • • C‘. • 0 z z J w Z 0 w 2 J CO Roanoke Area Has Wettest JAN-FEB on Record a) a) 0 E a) '&5 >, (i) 45 a) SSER SEWERSHEDS • Mudlick Creek - Oak Grove area • Back Creek - Penn Forest area ct o a) C. v-c cd ct W czt cp 1 0 Ct O (1) u cti ''') • Peters Creek - Montclair and North Lakes • Murray Run - Green Valley area • Carvins Creek - Brookside area SSER Sewershed Areas CC W co B W co CC < 0 Q • � UI 0 0 0 u -o a) ..c E a) a) VJ ,_ a) 'EP_ 0 _. 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NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Executive Session (County f Rtrnxtnhe MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us Mr. Raymond C. Denny 5113 Sugarloaf Drive Roanoke, VA 24018 Dear Mr. Denny: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 March 12, 1998 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us am pleased to inform you that, at their meeting held on Tuesday, March 10, 1998, 1997, the Board of Supervisors voted unanimously to appoint you as a member of the Social Services Advisory Board, representing the Windsor Hills Magisterial District, to complete the unexpired four year term of Ms. Jan Dowling. Your term will expire on August 1, 2000. State law provides that any person elected, re-elected, appointed, or re -appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Very truly yours, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Dr. Betty McCrary, Director, Social Services Steven A. McGraw, Clerk, Circuit Court e Recycled Paper (County of latrattoke MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us Ms. Mary A. Carswell 2216 Brookfield Drive Roanoke, VA 24018 Dear Ms. Carswell: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 March 12, 1998 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us I am pleased to inform you that, at their meeting held on Tuesday, March 10, 1998, the Board of Supervisors voted unanimously to appoint you as a member of the Library Board, representing the Windsor Hills Magisterial District, to complete the unexpired four- year term of Edward Kielty. Your term will expire on December 31, 1999. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Spencer Watts, Director, Libraries Steven A. McGraw, Clerk, Circuit Court e Recycled Paper Eirnxttg Ilioanotte MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us Mrs. Beth Anderson 2555 Sharmar Road Roanoke, VA 24018 Dear Mrs. Anderson: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 March 12, 1998 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us I am pleased to inform you that, at their meeting held on Tuesday, March 10, 1998, the Board of Supervisors voted unanimously to appoint you as a member of the Grievance Panel for a three-year term. Your new term, which began on February 23, 1998, will expire on February 23, 2001. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors bjh Enclosures cc: Joe Sgroi, Director, Human Resources ® Recycled Paper INTER OFFICE MEMO ROANOKE COUNTY BOARD OF SUPERVISORS TO: Members, Board of Supervisors FROM: Joe McNamara A`-4/100-n4444,- DATE: February 17, 1998 SUBJECT: BOARD APPOINT v? TS On Tuesday, February 24, 1998, I intend to nominate several individuals to fill open committee seats: 1. Library Board (Windsor Hills): Ms. Mary A. Carswell to complete the unexpired portion of the four year term of Mr. Edmund Kielty. This term will expire December 31, 1999. Ms. Carswell, is the principal at Oak Grove Elementary School and is a professional educator. Her address is 2216 Brookfield Drive. 24018, and telephone numbers are home 774-4093 and school 772-7580. 2. Social Services Advisory Board (Windsor Hills): Mr. Raymond C. Denny to complete the unexpired portion of the four year term of Ms. Jan Dowling. This term will expire August 1, 2000. Mr. Denney, 5113 Sugarloaf Drive, 24018, has over twenty years of experience working with the Virginia Department of Social Services. His home telephone number is 774-8109. ,! 3. Grievance Panel: Mrs Beth Anderson, 2555 Sharmar Road, 24018, to replace Mr. Ken Lussen whose term will expire February 23, 1998. Mrs. Anderson is a part time dietician and mother of three boys. I have known Mrs. Anderson for several years and feel that she will bring a reasonable voice to the Grievance Panel. Her home telephone number is 989-2821. I would be happy to discuss any of these proposed nominations. JM/bjh cc: Elmer Hodge Mary Allen From: "Paul Mahoney" < ADM01/PMM > To: "Mary Allen" < ADM01/MHA > Date sent: Tue, 17 Feb 1998 14:43:02 + 0000 Subject: Re: Claims - Carlton & Associ. and Hanging Rock Estates Copies to: gup01/glr > From: "Mary Allen" < ADMO 1 /MHA > > To: adm01/pmm > Date: Tue, 17 Feb 1998 14:04:42 +0000 > Subject: Claims - Carlton & Associ. and Hanging Rock Estates > Are you going to be bringing these two claims to the BOS at the 2/24 > meeting or at another meeting? I just had the letters in my agenda > packet as a tickler. > Mary Allen, Clerk to Board > 772-2003 I am waiting for Gary Robertson to provide me with some backround on these claims. I would like for Gary to write part of the BofS report, and I will write the remainder. In other words, a "team" project! Paul M. Mahoney County Attorney Mary Allen 1 Tue, 17 Feb 1998 16:31:56 From: "Paul Mahoney" <ADM01/PMM> To: "Gary Robertson" < GUP01/GLR > Date sent: Tue, 17 Feb 1998 14:57:41 + 0000 Subject: Re: Claims - Carlton & Associ. and Hanging Rock Estates Copies to: adm01/mha > From: "Gary Robertson" < GUP01 /GLR > > To: "Paul Mahoney" <ADM01/PMM> > Date: Tue, 17 Feb 1998 14:47:06 +0000 > Subject: Re: Claims - Carlton & Associ. and Hanging Rock Estates > I will get you some background on these claims, but I thought we > would wait till the first or second meeting in March unless you think > it is pressing. Do you have a preference for a meeting? > No. March is fine for me. Paul M. Mahoney County Attorney Mary Allen 1 Tue, 17 Feb 1998 16:31:33 COMMONWEALTH of VIRGINIA DAVID R. GEHR COMMISSIONER Mr. Elmer C. Hodge Roanoke County Administrator PO Box 29800 Roanoke, Virginia 24018 Dear Mr. Hodge: DEPARTMENT OF TRANSPORTATION 714 SOUTH BROAD STREET SALEM, 24153-5127 February 6, 1998 J. A. ECHOLS RESIDENT ENGINEER PO Box 3071 Salem, Virginia 24153 re - 0601-080-233,C501,B601 Hollins Road From: 0.59 mile south of Route 627 To : Route 115 (Plantation Road) Reconstruct Route 601 and Replace Bridge over Tinker Creek CI yE5 Attached you will find a notice of a Combined Location and Design Public Hearing, to be held on Tuesday, March 3, 1998, between 4:00 p.m. and 7:00 p.m., in the cafeteria of the Mountain View Elementary School, located at 5901 Plantation Circle, in Roanoke. After the public hearing, a resolution from the Board of Supervisors concerning this project will need to be included as part of the public hearing information sent to the Commonwealth Transportation Board for their approval. If you would like additional information, you may contact our Salem Residency office, 714 South Broad Street, at 387-5488. JAE:es Attachment cc - Mr. Bob L. Johnson Dr. Harry C. Nickens Mr. H. O'dell Minnix Mr. Joseph McNamara Mr. Fenton F. Harrison Mr. O. Arnold Covey Mr. Todd Ross Dr. Deanna Gordon Very truly yours, a- J. A. Echols Resident Engineer TRANSPORTATION FOR THE 21ST CENTURY HOLLINS ROAD/ROUTE 601 Roanoke County LOCATION AND DESIGN PUBLIC HEARING Hearing: Tuesday, March 3, 1998 * * between 4:00pm and 7:00pm To be held in the cafeteria of the Mountain View Elementary School located at 5901 Plantation Circle N.W. in Roanoke. Purpose: To provide you an opportunity, in an open forum, to review and discuss with Department representatives preliminary plans for the proposed reconstruction of Hollins Road (Route 601) and replace- ment of the existing bridge over Tinker Creek. Proposed construc- tion will extend from the North Corporate Limits of the City of Roanoke at Route 115 to 0.61 mile (0.98 kilometer) south of Route 627 in Roanoke County. Review: Maps, drawings and other data pertaining to the project are available for your review in the VDOT Salem District office located at 731 Harrison Avenue in the City of Salem and at the VDOT Salem Residency office located at 714 South Broad Street in the City of Salem. To review the above material, request additional information, or if you require special assistance to attend and participate in this meeting, please call the Salem Residency at 540-387-5488. Device for the Hearing Impaired (TTY): 1-800-307-4630 Public Comments: Oral comments will be taken at the hearing. Written comments and other exhibits relative to the proposed project may also be submitted at the public hearing or to the Department at any time within 10 days after the hearing. Right of Way: Relocation assistance, right of way acquisition, together with ten- tative schedules and construction information will be discussed. Virginia Department of Transportation Project: 0601-080-233,C-501,B-677 1 1. Three residents of Bent Mountain spoke requestina assistance from the County on cleanup after the ice/snow storm in early February. JPM AND ECH advised that staff will continue special brush and bulk collection until aII debris is picked up and county is contracting for a chipper to remove more debris. Staff will come back to the Board for funding appropriation for the chipper. 2. Seven residents from Bradshaw Road area spoke regarding appointment to the Roanoke Valley Resource Authority. They requested that a resident of their community be appointed to the RVRA and presented a petition with this request. BLJ asked staff to bring back a report and recommendation to the 3/10/98 meeting. U. ADJOURNMENT BLJ ADJOURNED AT 8:40 P.M. 11 KINDER l\ FOGEL, PE. CARR L. KINDER, JR. BARRY M. FOGEL TELEPHONE: (540) 982-1755 FACSIMILE: (540) 343-5727 February 2, 1998 Eof rod ATTORNEYS AT LAW 22 CHURCH AVENUE, S.W. POST OFFICE Box 2795 ROANOKE, VIRGINIA 24001-2795 Board of Supervisors County of Roanoke CERTIFIED MAIL/rrr 5204 Bernard Drive, S.W. Roanoke, VA 24018 Re: Claim of Hanging Rock Estates, LLC Gentlemen: We represent Hanging Rock Estates, LLC, and we have been advised that in installing the north water transmission line in front of Red Lane, the County employees and/or contractors caused damage to the property of Hanging Rock Estates, LLC. A copy of the invoice for the repair of this damage is also enclosed. In accordance with §15.2-1246, a claim is hereby submitted on behalf of Hanging Rock Estates, LLC, in the sum of $2,752.43, said claim being based upon the damages to the property of Hanging Rock Estates, LLC. We would appreciate your consideration of this matter at your earliest convenience. By copy of this letter, we are advising the County Administrator and the County Attorney of this claim. Very truly yours, KINDER & FOtEL, P.C. Carr L. 'inder, CLK/ckk:Encls. c/c: County Administrator County Attorney Hanging Rock Estates LLC 3113 West Marshal St. Richmond, Va. Phone Number SOLD TO: Roanoke County Roanoke, Va. SHIPPED TO: North water transmittion Line In front of Red Lane INVOICE INVOICE NUMBER 1Roa2 INVOICE DATE Sept. 26, 1997 OUR ORDER NUMBER YOUR ORDER NUMBER TERMS SALES REP SHIPPED VIA F.O.B. PREPAID or COLLECT sCR►Ptt Silt Fence along creek silt fence installation labor fill placement Red Lane truck grading Red Lane Seed Hay Bails Trash removal (Tree stumps) and replacement of dirt UNnt!I Nr 0.29 10.00 45.00 60.00 0.29 3.95 1,500.00 SUBTOTAL Overhead Profit $174.00 120.00 90.00 120.00 14.50 98.75 1,500.00 2,117.25 317,59 317.59 Questions concerning this invoice? Cali: MAKE ALL CHECKS PAYABLE TO: THANK YOU FOR YOUR BUSINESS! $2,752.43 PAY THIS AMOUNT �..,C. ?V eci dmtd - KINDER FOGEL, RC RCRO ATTORNEYS AT LAW CARR L. KINDER, JR. BARRY M. FOGEL TELEPHONE: (540) 982-1755 FACSIMILE: (540) 343-5727 Board of Supervisors County of Roanoke 5204 Bernard Drive, S.W. Roanoke, VA 24018 -td 1998M February 2, 1998 22 CHURCH AVENUE, S.W. PosT OFFICE Box 2795 ROANOKE, VIRGINIA 24001-2795 CERTIFIED MAIL/rrr Re: Claim of and Carlton & Assoc. Gentlemen: Our firm represents Carlton & Assoc., which has been involved in the development of a residential subdivision in Roanoke County. We are advised that after completion of the storm water retention pond in Hanging Rock Estates, Roanoke County installed a water line through the pond. We are further advised that in installing the water line, the County employees and/or the County's contractor(s) caused extensive damage to the retention pond. Carlton & Assoc. corrected the damage to the pond. Mr. Carlton of Carlton & Assoc. has furnished invoices concerning the work which was required to repair the damage to the retention pond, copies of which are enclosed. We have been advised that at this point in time the County has refused to offer reimbursement for these expenses. In accordance with §15.2-1246, a claim is hereby being submitted on behalf of Carlton & Assoc., in the sum of $18,391.04, which includes interest through January, 1998, said claim being based upon the damages to the Hanging Rock Estates retention pond. We would appreciate your consideration of this matter at your earliest convenience. By copy of this letter, we are advising the County Administrator and the County Attorney of this claim. Very truly yours, KINDER &/$'OGFj/L, P.C. rr L. \Kinder, , tLK/ckk:Encls. c/c: County Administrator County Attorney Carlton & Assoc. INVOICE 3113 W. Marshall St Richmond, Va. 23230 Phone Number SOLD TO: Roanoke Coumty Roanoke, Va SHIPPED TO: North Loop Water Transmittion Line Hanging Rock Estates Retention Pond INVOICE NUMBER INVOICE DATE OUR ORDER NUMBER YOUR ORDER NUMBER TERMS SALES REP SHIPPED VIA F.O.B. PREPAID or COLLECT QUANTITY DESCRIPTION UNIT PRICE-. - AMOUNT 3 Pump Rental detention pond pump out 145.00 $435.00 60 Track Hoe 85.00 5,100.00 60 Loader 65.00 3,900.00 5 Rip Rap 115.00 575.00 8 Fine Grading 60.00 480.00 175 Straw 3.95 691.25 30 Silt fence 0.29 8.70 150 Seed 0.90 135.00 45 Labor seed And straw 10.00 450.00 60 supervision 20.00 1,200.00 8 Labor Silt fence 15.00 120.00 2 Transportation equipment 250.00 500.00 SUBTOTAL 13,594.95 Overhead 2,039.24 Profit 2,039.24 $17,673.43 Questions concerning this invoice? MAKE ALL CHECKS PAYABLE TO: PAY THIS Call: AMOUNT THANK YOU FOR YOUR BUSINESS! ROA1.WK4 Carlton & Assoc. 3113>W. Marshall St. Richmond, Va. 23230 Phone Number SOLD TO: Roanoke County Utility Department 1206 Kessler Mill Rd Salem, Va. 24153 SHIPPED TO: Water Line Through retention pond Ref: Invoice Roa1 INVOICE INVOICE NUMBER INVOICE DATE OUR ORDER NUMBER YOUR ORDER NUMBER TERMS SALES REP SHIPPED VIA F.O.B. PREPAID or COLLECT Jan 15, 1998 R!PTF iMOtINTL Interest for retention pond Oct 97 Interest for retention Pond Nov 97 Interest for retention pond Dec 97 Interest for retention Pond Jan 98 176.73: 178.50 180.29: 182.09 $176.73 178.50 180.29 182.09 SUBTOTAL TAX FREIGHT 717.61 Questions concerning this invoice? CaII: MAKE ALL CHECKS PAYABLE TO: THANK YOU FOR YOUR BUSINESS! ROA2.WK4 $717.61 PAY THIS AMOUNT From: "Sue Patterson -Bane" < ADM01/SPB > To: gup01/glr, adm01/mha, adm01/pmm Date sent: Fri, 20 Feb 1998 14:58:55 +0000 Subject: Carson Road Condemnations I just confirmed with Bill Hopkins, Jr. that the Tidman and Parks condemnation will be heard on 3/10/98 at the afternoon sesssion. He said he'd do the legal advertising for 3:00 p.m. or thereafter. Sue Patterson -Bane Legal Assistant 772-2007 Mary Allen 1 Fri, 20 Feb 1998 15:59:42 ROANOKE COUNTY ATTORNEY'S OFFICE Roanoke County Administration Center 5204 Bernard Drive, S. W. - Room 431 Roanoke, VA 24018-0798 772-2007 MEMORANDUM TO: Diane Hyatt Tim Gubala Pete Haislip Bill Rand Rick Burch Gary Robertson FROM: Paul M. Mahoney DATE: 12 February 1998 SUBJECT: Policy Manual Attached you will find a draft resolution rescinding or amending various resolutions adopted by the Board of Supervisors which have been compiled into the Policy Manual. Please review the draft resolution and let me have your comments. Also attached is the Board Report which accompanied the Resolution adopted by the Board on February 10, 1998, dealing with the actions applicable to the Engineering and Inspections Department. I have included this Board Report for your use in drafting a similar one for your department. Please call if you have any questions. PMM/ spb AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, RESOLUTION RESCINDING, REPEALING, OR AMENDING CERTAIN POLICIES PREVIOUSLY ADOPTED BY THE BOARD OF SUPERVISORS WITHIN THE GENERAL ADMINISTRATION, AND TO PROVIDE FOR A POLICY MANUAL TO GUIDE THE ADMINISTRATION OF COUNTY GOVERNMENT WHEREAS, the Board of Supervisors of Roanoke County hereby establishes a Policy Manual to provide an organized, systematic approach to the handling of routine matters by this government organization, and a dependable source of reference for all County departments and the Board; and, WHEREAS, this Policy Manual is based upon actions taken and measures adopted by the various boards of supervisors of Roanoke County over the past 20 years; and, WHEREAS, in reviewing these actions of the boards of supervisors of Roanoke County over the past 20 years, certain actions should be repealed, rescinded, modified or amended; and, WHEREAS, this Resolution addresses those actions pertaining to the General Administration. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there is hereby established a Policy Manual for Roanoke County government. 2. That Action A-7-22-86-164 B adopted on July 22, 1986 regarding the procedure for processing bingo/raffle permit applications is hereby repealed. These functions have been removed from the authority of local governments and taken over by the Commonwealth of Virginia. 3. That Resolution 85-86.B adopted on May 28, 1985 establishing fees for the sale of the Roanoke County Code and the Roanoke County Zoning Ordinance is hereby amended to providet�that the County Administrator is authorized to sell to the public copies of the County Code or the Roanoke County Zoning Ordinance at a price to reflect the actual cost to the County 4. That this Resolution shall take effect immediately upon its adoption. G:\ATTORNEY\PMM\POLICYMA.GEN 1 "1J r SUGGESTED CHANGES TO POLICY MANUAL 4( n GENERAL ADMINISTRATION - Elmer Hodge l/o'°/) 1. Rescind action A/7-22-86-164.B adopted 7/22/86 regarding bingo and raffle permits. This function has been taken over by he State. _. Confirm res. 91290-5 adopted 9/12/90 and res. 42391-4 adopted 4/23/91 dealing with residency requirements for Board appointments. 3. Confirm res. 32889-5.b adopted 3/28/89 and action 9892-2 adopted 9/8/92 regarding use of the Community Room. Suggest updating the address and possibly adding provisions for use of the 4th floor training room. 4. Revise res. 85-86.B adopted 5/28/85 regarding sale of the County Code, so prices reflect actual values. Rescind res. 12.3'8 adopted 4/22/75 regarding sale of code supplements. 5. Confirm ord. 121989-13 adopted 12/19/89 regarding filing of disclosure forms. Suggest checking with state code to verify current validity. If this ordinance is included in the County Code, omit from the Policy Manual. 6. Revise res. 83-181 adopted 9/27/83 to reflect current costs and policy regarding photocopies. 7. Verify and Change if Necessary the following resolutions regarding livestock claims: res. 2276 adopted 4/10/79; res. 2855 adopted 5/12/81; res. 83-67 adopted 4/12/83. 8. Confirm action A-052797-8.a adopted 5/27/97 regarding acquisition of environmentally sensitive property. 9. Confirm action A-92491-3 adopted 9/24/91 regarding environmental audits for new real estate. 10. Confirm action A-71487-4 adopted 7/14/87 regarding use of funds from sale of capital facilities. 11. Confirm res. 102594-6.a adopted 10/25/94 regarding sale of surplus real estate. 12. Confirm ord. 82791-7 adopted 8/27/91 regarding joint use of utility easements. If this is in the County Code, omit from the Policy Manual. 13. Revise the following actions regarding smoking policy to place all rules in one coordinated document: Action 91388-3 adopted 9/13/88; Action A-121791 adopted 12/17/91; Action A- 22592-7 adopted 2/25/92. It may be appropriate to include these rules in the Employee Handbook. 0 D. -9 r—� ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 10, 1998 AGENDA ITEM: Resolution repealing certain actions of the Board of Supervisors to provide for the creation of a Policy Manual COUNTY ADMINIS 1'RATOR'S COMMENTS: EXECUTIVE SUMMARY: This Resolution repeals several previous actions of the Board of Supervisors applicable to the Engineering and Inspections Department, as part of an ongoing review of currently effective actions, resolutions and ordinances to create a Policy Manual for Roanoke County government. BACKGROUND: County staff has reviewed various action of the Board of Supervisors over the past twenty years to identify those actions which should be repealed or rescinded. The goal of this review is to establish a Policy Manual for County government. This manual will provide an organized, systematic approach to internal governance, and a dependable source of reference for all County departments and the Board of Supervisors. SUMMARY OF INFORMATION: Staff recommends that the repeal or amendment of these currently effective Board actions be accomplished over the next several months as workload demands allow. These actions have been grouped by department for ease and consistency of review. The first department selected for this proposed Resolution is the Engineering and Inspections Department. This Resolution repeals four previous actions of the Board of Supervisors relating to the establishment of fees for building inspections and erosion and sediment control. Although these fees are currently established in the County Code, it is recommended that these previous resolutions be repealed to avoid any confusion. This Resolution also repeals a resolution concerning street improvements adopted in 1977. Street improvement policy is currently covered under a variety of County and Commonwealth (VDOT) programs, for example, the VDOT Rural Addition Program and the County's Public Works Improvement Ordinance. Copies of these resolutions are available for review in the office of the Executive Secretary to the County Administrator. G:\ATTORNEY\PMM\POLICYMA.RPT 1 Finally this Resolution creates a Policy Manual for Roanoke County. This manual consists of the currently effective actions of the boards of supervisors of this County over the past twenty years. FISCAL IMPACTS: No direct fiscal impact. STAFF RECOMMENDATION: It is recommended that the Board adopt the attached Resolution. Respectfully submitted, Arnold Covey Director of Engineering and Inspection Paul M. Mahoney County Attorney Approved ( ) Motion by Harrison Denied ( ) Johnson Received ( ) McNamara Referred ( ) Minnix to Nickens No Yes Abs G:\ATTORNEY\PMM\POLICYMA.RPT 2 From: "Sue Patterson -Bane" < ADM01/SPB > To: adm01/mha, adm01/ech, gup01/wjr, gup01/g1r, adm01/ddh Date sent: Fri, 27 Feb 1998 13:27:39 + 0000 Subject: Policy Manual Copies to: adm01/pmm To follow up on the previous memo sent on February 12, 1998, Paul would like to take to the Board the resolutions prepared for each of your departments following this schedule: General Administration - Mary Allen/Elmer Hodge - March 10, 1998 General Services - Bill Rand - March 24, 1998 Utility Department - Gary Robertson - April 14, 1998 Finance Department - Diane Hyatt, April 28, 1998 Please review the resolutions that were sent to you and let me or Paul know if you have any comments or changes. Thanks. Sue Patterson -Bane Legal Assistant 772-2007 Mary Allen 1 Fri, 27 Feb 1998 13:46:25 From: "Brenda Holton" < ADM01/BJH > To: adm01/ech Date sent: Thu, 19 Feb 1998 08:57:32 +0000 Subject: March 10 meeting Copies to: adm01/mha Dr. Nickens called to say that he needed to leave the March loth meeting at 6:30 p.m. I told him about the three work sessions that are being planned for March 10th. He asked that they be put on the agenda in the following order and he would stay as long as he could. 1. Budget Work Sessions 2. SSER 3. I-81 Widening Brenda Holton Deputy Clerk 772-2005 Mary Allen 1 Thu, 19 Feb 1998 09:46:23 ACTION NO. ITEM NUMBER *3 "" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 1998 AGENDA ITEM: Request for Work Sessions for FY1998-1999 Budget Development COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff would like to schedule the following work sessions with Board of Supervisors to review and discuss information relevant to developing the County's operating budget A_ ` for FY1998-1999: March 10, 1998 March 24, 1998 April 14, 1998 April 28, 1998 May 12, 1998 May 26, 1998 • Capital Maintenance Program; County Fleet Report • CIP Document distribution/discussion • County Departmental Funding Requests - FY98-99 • Joint Work Session with School Board • Volunteer Fire and Rescue Chiefs Presentation • Human Service, Social Service, Cultural, and Tourism Request for Funding Presentations • County Administrator's Proposed Budget • Market Survey Results - Salary Team • Joint Work Session with School Board • BOS Discussion of Proposed Budget (Public Hearing scheduled) • Final Revenue Update • BOS Discussion of Proposed Budget • Adoption of FY1998-1999 Budget / 1st Reading of Appropriation Ordinance • 2nd Reading of Appropriation Ordinance iFEE 25 '99 12:16PM MARTIN, HOPKINS P.1/5 Telephone S411A82.1001 Facsimile 540/942.2015 MARTIN, HoPNs & LEMON, F.C. Anorneys at Law 1003 Rini Union Tower 10 Souih Jefferson Streei Roanoke, Virginia 24011-1314 FACSIMILE COVER LETTER Please deliver the following to: NAME: ' a ___diCt _ FAX NUMBER: FROM: t ' Address P. O. Box 13366 Roanoke, Virginia 24031-3366 FAX NUMBER: (540) 982-2015 TOTAL NUMBER OF PAGES INCLUDING COVER SHEET: DATE: 26-- q j TIME: 14?: COMMENTS: 1 C. Please notify us immediately if te/ecopy is not received properly by calling (540) 982-1000 This message is intended only for the use of the individual or.entity to which it is addressed, and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately by telephone and return the original message to us at the above address via U.S. Postal Service. Thank you. FEE 25 '98 12:17PM MARTIN, HOPKINS P.2'5 Telephone 540/982-1000 Facsimile 540/982-2015 HAND DELIVERED MARTIN, HOPKINS & LEMON, P.C. Attorneys at Law 1000 First Union lower 10 South Jefferson Sir-, et Roanoke, Virginia 24011-1314 February 25, 1998 Terri. West Legal Advertising The Roanoke Times 201 Campbell. Avenue, S.W. Roanoke, Virginia 24011 Re: Public Notice Dear Ms. West: Mailing Address P. 0, Box 13366 Roanoke. Virginia 24033.3366 °R14.3 . ,;) Please find enclosed a Public Notice which 1 would appreciate you placing in the legal advertising section of the Roanoke Times to run on Saturday, February 28, and on Saturday, March 7, 1998. Thank you for your assistance. If you have any questions or comments, please do not hesitate to call. Very Truly Yours, MARTIN, HOPKINS i LEMON, P.C. William H. Hopkins, Jr. WBHjr/arm cc: Paul M. Mahoney, Esq. Mr. Gary Robertson Mr. and Mrs. Christopher L. Tidman Mt. and Mrs. John A. Parks FEE 25 '98 12:18PM MARTIN, HOPKINS P.3/5 PUBLIC NOTICE Notice is hereby given that a public hearing will be held by the Roanoke County Board of Supervisors at the Roanoke County Administration Center, Board Meeting Room, 5204 Bernard Drive, Roanoke, Virginia on March 10, 1998 at 3:00 p.m., or as soon thereafter as the matter may be heard, i5,a-lcin5 e pursuant to Section .1-238(E) •f the Code of Virginia, 1950, as amended. The purpose of such hearing shall be the consideration of the necessity of acquisition by condemnation or other means of a permanent easement and a temporary construction easement across certain property owned by John A. Parka and Lena Ruth Parks, husband and wife, and Christopher L. Tidman and Kaethe W. Tidraan, FEE 25 '98 12:19PM MARTIN, HOPKINS P.4/5 husband and wife and the consideration of the necessity of entering upon and taking an easement across such property prior to or during the condemnation proceeding. The purpose of acquiring an easement over and aarosa the property of John A. Parks and Lena Ruth Parks, husband and wife, and Christopher L. Tidman and Kaethe W. Tidman, husband and wife is the construction and installation of 4a'(4 rater transmission lines for transmitting water from the 4 Spring Hollow Reservoir to southwest Roanoke County and north Roanoke County. The property to be acquired as described above is located as follows: the property of John A. Parke and Lena Ruth Parks, husband and wife -- FEE 25 '98 12:19PM MARTIN, HOPKINS P.5/5 Roanoke County Tax Map No. 40.17-2-7; the property of Christopher L. Tidman and Kaethe W. Tidman, husband and wife - Roanoke County Tax Map No. 40.17-2-7.1. Any member of the public may appear at the time and place aforesaid and address the Board on the matter aforesaid. Willi B. Hons, r. counsel for Roanoke County Board of Supervisors Please publish on the following dates: February 28, 1998 March 7, 1998 Please send bill to: Paul M. Mahoney, Esquire Roanoke County Attorney P.O. Sox 29800 Roanoke, Virginia 24108 From: "Paul Mahoney" <ADM01/PMM> To: adm01/mha Date sent: Mon, 2 Mar 1998 11:10:41 + 0000 Subject: March 10 agenda Copies to: adm01/wgr MA: At this moment (it may change tomorrow!) I would like to add the following items to the 3/10/98 agenda: 1) first reading of an Ordinance authoring an expansion of use of an existing electric transmission line easement across a well lot located at intersection of Kentland and Cordell Drives to AEP 2)first reading of an ordinance authorizing the sale of a surplus well lot, Arlington Hills #2, 86.12-3-16 3) Consideration of 3 claims against the County: Hanging Rock Estates, LLC, Carlton & Assoc., and Jim Woltz Paul M. Mahoney County Attorney Mary Allen 1 Mon, 2 Mar 1998 11:16:14 SAMPLE NAMES FOR THE GLENN-MARY SITE Catawba Corporate Center CCC Catawva Corporate Center for Research Catawba Corporate Center for Technology Catawba Corporate Park Catawba Corporate Village Catawba Venture Village CCV Catawba Commercial Venture Catawba Commercial Village Catawba Development Center Catawba Park Village Catawba Electronic Village Catawba Technology Village Catawba Technology Center Catawba Cavern Venture Catawba Executive Venture Catawba Cavern Technology Catawba Technology Venture Catawba Intellectual Venture Catawba Center for Technology CCT Catawba Center for Entrepreneurship CCE Center for Biotechnology & Transportation Corporate Research Park for Technolo ecnnoiogy rar Corporate Center for Technology Institute for Technology Research Research & Technology Institute Smart Technologies Park Smart Park Technology Corridor Center Technology Corridor Center for Research Virginia Technology Corridor Village VTCV Valley Technology Venture Center Valley Technology Village VTV Roanoke County Institute for Research & Technology Roanoke County Center for Technology Roanoke County Technology Consortium RCTC Roanoke County Entrepreneurial Center RCEC Roanoke County Technology Village RCTV CTV hZ44,‘ c Ernxxttg of IlloanallE COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 March 3, 1998 Mr. J. Robert Carlton Hanging Rock Estates, LLC 3113 West Marshall Street Richmond, Virginia 23230 Dear Mr. Carlton: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH McNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 I received your information requesting an extension for time to complete the utilities in Hanging Rock Estates. I have reviewed the legal claims with County staff. Roanoke County considers these claims to be your responsibility. As such, we will take your claims to the Board of Supervisors on March 10. We will recommend denial, in which case, you may proceed with legal action if you wish. Because it requires several weeks to complete the calling of the bond, we are proceeding with that process as well. It behooves you to move forward and complete the utilities before we complete our process. If you are unable to do so, we will use the bond proceeds to finish the project. I regret that we have reached this stage, but none of us can afford to delay any longer. Very truly yours, (."2,14"' Elmer C. Hodge County Administrator ECH/meh cc - Mr. Paul M. Mahoney, County Attorney Mr. O. Arnold Covey, Director; Engineering and Inspections Department Mr. Gary L. Robertson, Director; Utility Department Ms. Mary H. Allen, Clerk; Board of Supervisors BRF Internet E-Mail ehodge@www.co.roanoke.va.us ® Recycled Paper Internet E-Mail bos@www.co.roanoke.va.us Roanoke County Department of Planning TO: Mary FROM: Terry DATE: March 10, 1998 RE: Memorandum AGENDA CHANGE After meeting with Elmer, he agreed to do the Stormwater Management Plan resolution as a First Reading on the loth. Second Reading, Hearing and Action will be scheduled for the 24th. I've amended the Board Report and the Resolution. The revised versions are attached. I put copies of these revised documents on ECH's desk, but did not give him duplicates of other related items, i.e., PC Transmittal report. I guess the Agenda will need to be changed to match the Board Report title (SORRY!) Audrey will prepare and send the legal ad to the Roanoke times tomorrow before 11:00 I should be in in the AM if you have any ? ? 7 Terry From: "Terry Harrington" < ADM01/TLH > To: "Mary Allen" <ADM01/MHA> Date sent: Mon, 23 Feb 1998 08:36:43 + 0000 Subject: Re: (Fwd) Re: Floodplain Management Plan Copies to: gis01/oac Yes.. If we need first Reading. PMM may want to accomplish the adoption by resolution, if so, we can just adopt by resolution on 3/10. Terry From: "Mary Allen" <ADM01/MHA> To: adm01/tlh Date: Fri, 20 Feb 1998 14:57:46 +0000 Subject: (Fwd) Re: Floodplain Management Plan Terry, Please see below....I assume Arnold is correct and first reading will be 3/10 Forwarded Message Follows From: "Arnold Covey" < GIS01/OAC > To: "Mary Allen" <ADM01/MHA> Date: Fri, 20 Feb 1998 14:04:05 +0000 Subject: Re: Floodplain Management Plan > From: "Mary Allen" <ADM01/MHA> > To: gis01/oac > Date: Fri, 20 Feb 1998 11:08:00 +0000 > Subject: Floodplain Management Plan > Cc: gis01/aww, adm01/ech > Mr. Hodge has received a letter from David A. Stroud, regarding the > County's floodplain management plan. Butch Workman received the same > letter. > > ECH would like adoption of the plan on either March 10 or March 24 > agenda. According to the letter, we have until April 1. > > Which agenda would you prefer this to be on? Mary Allen 1 Mon, 23 Feb 1998 08:42:56 > > Mary Allen, Clerk to Board > 772-2003 > Mary, Terry handling this item because it's an amendment to the Comprehensive Plan. The schedule is: (please verify with Terry) Planning Commission March 3rd, first reading March 10 and second reading and public hearing March 24th. If you have any question, please call.AC Mary Allen, Clerk to Board 772-2003 Mary Allen 2 Mon, 23 Feb 1998 08:42:56 To: gis01/oac Copies to: gis01/aww, adm01/ech Subject: Floodplain Management Plan Date sent: Fri, 20 Feb 1998 11:07:48 Mr. Hodge has received a letter from David A. Stroud, regarding the County's floodplain management plan. Butch Workman received the same letter. ECH would like adoption of the plan on either March 10 or March 24 agenda. According to the letter, we have until April 1. Which agenda would you prefer this to be on? Mary Allen 1 Fri, 20 Feb 1998 11:07:48 INSURANCE SERVICES OFFICE, INC. 7 WORLD TRADE CENTER NEW YORK. N.V. 10048-1199 12121 898-6000 February 13, 1998 Mr. Bret Gates FEMA Mitigation Directorate Room 417 500 "C" Street, SW Washington, DC 20472 Dear Bret: I have received a response from Roanoke County, Virginia with regard to its outstanding floodplain management plan. The County Administrator has indicated that it is the intent of the community to adopt the plan by March 27, 1997. Attached is a copy of said letter. I recommend to you that we allow this extension to Roanoke County for adoption of this plan. If by the first of April, the plan is still not adopted, the community should revert to a Class 10. If you have any questions or do not agree with this recommendation please let me know. Respectfully, David A. Stroud Flood Training Coordinator cc: Stephanie Nixon - FEMA III Tom Brett - ISO William Trakimas - ISO Butch Workman - Roanoke County Elmer C. Hodge - Roanoke County To: adm01/tlh Subject: (Fwd) Re: Floodplain Management Plan Date sent: Fri, 20 Feb 1998 14:57:09 Terry, Please see below....I assume Arnold is correct and first reading will be 3/10 Forwarded Message Follows From: "Arnold Covey" < GIS01/OAC > To: "Mary Allen" <ADM01/MHA> Date: Fri, 20 Feb 1998 14:04:05 +0000 Subject: Re: Floodplain Management Plan > From: "Mary Allen" <ADM01/MHA> > To: gis0l/oac > Date: Fri, 20 Feb 1998 11:08:00 +0000 > Subject: Floodplain Management Plan > Cc: gis01/aww, adm01/ech > Mr. Hodge has received a letter from David A. Stroud, regarding the > County's floodplain management plan. Butch Workman received the same > letter. > ECH would like adoption of the plan on either March 10 or March 24 > agenda. According to the letter, we have until April 1. > Which agenda would you prefer this to be on? > Mary Allen, Clerk to Board > 772-2003 > Mary, Terry handling this item because it's an amendment to the Comprehensive Plan. The schedule is: (please verify with Terry) Planning Commission March 3rd, first reading March 10 and second reading and public hearing March 24th. If you have any question, please call.AC Mary Allen 1 Fri, 20 Feb 1998 14:57:09 wh , c A. zave . /2'69 ,te ? ECH 7r)&t ^ c..A io nick."'e-in 2 47I February 2, 1998 Ms. Mary Allen Roanoke County Post Office Box 29800 Roanoke, VA 24018 Dear Ms. Allen: ROANOKE VALLEY OF VIRGINIA ECONOMIC DEVELOPMENT PARTNERSHIP In appreciation of the support Roanoke County provides, the Roanoke Valley Economic Development Partnership would like the opportunity to present to your Board of Supervisors the 1997 Report of Economic Development Activity for Roanoke County and the Greater Roanoke Valley. As you may remember, the Partnership has made this annual report for several years to your Board of Supervisors. This year marks the 15th anniversary of the organization and we would like to share information on the economic impact during the last 15 years with your elected officials at the next available meeting. Please call me to let me know the date for the presentation. Thank you for your consideration of this request. I ��. — /=Q y , / `G� o� r,G� S 2� l'� (i- -' -' Sincerely, (.t2 h±e..r 3 uvi // rr)o 'e %' f s i-c -1 Eula Rosenberger 2 - 2 4/ Director of Investor Relations ER/fr Gza_ // bQ �-� I-�-1, �-- �,-, e— c2 A u /e_ 111 FRANKLIN PLAZA, SUITE 333 ROANOKE, VIRGINIA 24011 5 4 0- 3 4 3- 1 5 5 0 1- 8 0 0- L O C A T E 2 FAX: 540-344-6096 W W W. R O A N O K E. O R G RVEDP@ROANOKE.ORG To: adm01/tlh, adm01/ech, adm01/jscheid, adm01/ajb Copies to: adm01/pmm Subject: (Fwd) Re: Stormwater Management Plan Resolution Date sent: Thu, 5 Mar 1998 14:21:21 Since I sent message below I have had a conversatiaon with PMM. He said to go forward on 3/10 WITHOUT advertised public hearing, but we need to REMEMBER when the Comp Plan is adopted in about 6 months to include that the Stormwater Management Plan is an amendment and that Comp Plan needs to be an advertised public hearing. Any questions - ask Paul! Forwarded Message Follows From: "Paul Mahoney" < ADM01 /PMM > To: "Mary Allen" < ADM01 /MHA > Date: Thu, 5 Mar 1998 13:54:27 +0000 Subject: Re: Stormwater Management Plan Resolution > From: "Mary Allen" < ADM01 /MHA > > To: adm01 /pmm > Date: Thu, 5 Mar 1998 10:07:29 +0000 > Subject: Stormwater Management Plan Resolution > Cc: adm01 /ajb, adm01 /ech > Janet Scheid just stopped by my office to see if adoption of the > Stormwater Management Plan which is on the 3/10 agenda should be > advertised. The Planning Commission DID advertise. > > I told her I didn't think so but would check with you. If it does > have to be advertised, we need to pull it from the 3/10 agenda and > place on 3/24 agenda to allow time for the advertisement. > > After all that, the question is do we need to advertise and hold > public hearing for the Stormwater Management Plan reso? > > > Mary Allen, Clerk to Board > 772-2003 > Mary Allen 1 Thu, 5 Mar 1998 14:21:21 It is my understanding that this SMP is intended to be an amendment to the Comprehensive Plan. Sec. 15.2-2226 provides that the governing body "after a public hearing with notice as required by Sec. 15.2-2204, shall proceed to the consideration of the plan or part thereof and shall approve and adopt, amend and adopt, or disapprove the plan." Short answer: yes. Paul M. Mahoney County Attorney Mary Allen 2 Thu, 5 Mar 1998 14:21:21 From: To: Date sent: Subject: > From: > To: > Date: > Subject: > Cc: "Paul Mahoney" < ADM01 /PMM > "Mary Allen" < ADM01/MHA > Thu, 5 Mar 1998 13:54:27 + 0000 Re: Stormwater Management Plan Resolution "Mary Allen" < ADM01 /MHA > adm01 /pmm Thu, 5 Mar 1998 10:07:29 +0000 Stormwater Management Plan Resolution adm01/ajb, adm01/ech > Janet Scheid just stopped by my office to see if adoption of the > Stormwater Management Plan which is on the 3/10 agenda should be > advertised. The Planning Commission DID advertise. > I told her I didn't think so but would check with you. If it does > have to be advertised, we need to pull it from the 3/10 agenda and > place on 3/24 agenda to allow time for the advertisement. > After all that, the question is do we need to advertise and hold > public hearing for the Stormwater Management Plan reso? > Mary Allen, Clerk to Board > 772-2003 It is my understanding that this SMP is intended to be an amendment to the Comprehensive Plan. Sec. 15.2-2226 provides that the governing body "after a public hearing with notice as required by Sec. 15.2-2204, shall proceed to the consideration of the plan or part thereof and shall approve and adopt, amend and adopt, or disapprove the plan." Short answer: yes. Paul M. Mahoney County Attorney �'.._ y • f A) Mary Allen 1 Thu, 5 Mar 1998 14:09:44 • ROANOKE COUNTY ATTORNEY'S OFFICE Roanoke County Administration Center 5204 Bernard Drive, S. W. - Room 431 Roanoke, VA 24018-0798 772-2071 CONFIDENTIAL AND PRIVILEGED TO: FROM: Paul M. Mahoney SUBJECT: Easements and Co -Location DATE: March 2, 1998 Board of Supervisors \\14 AEP has requested County approval to expand the use of an existing easement across a well lot to allow a telecommunications antenna and related facilities to be located on an existing transmission line tower. An ordinance granting this request is on your March 10, 1998, agenda for first reading. County staff is divided over its recommendation to the Board with respect to this request. This memorandum will provide you with the opposing views on this request. The well lot is located at the corner of Kentland Drive and Cordell Drive. The existing easement is 100' wide across this lot, and is used for an electric transmission line. U.S. Cellular has requested AEP's approval to co -locate an antenna and related facilities on an existing transmission line tower, which is located within this easement on the well lot. Since the easement was granted to AEP for an electric utility line, AEP is requesting approval to expand the purpose of this easement to include the proposed telecommunications facilities. If it is the County's policy to encourage (or indeed, compel) "co -location," then the County should grant this request, and not seek any compensation or payment for the expansion of the use of this existing easement. Encouraging or requiring telecommunications providers to locate their facilities on existing structures (electric transmission line towers, tall buildings, water tanks, existing telecommunications towers, etc.), instead of constructing new, 'stand-alone towers, is the County's goal. Limiting the number of new telecommunications towers by encouraging this industry to locate their antennae on existing facilities reduces the overall number of towers in our community. It avoids neighborhood conflicts over re -zoning and special use permit approvals, while allowing the industry to proceed with providing these services with a minimum of governmental delay and cost. • • • Board of Supervisors March 2, 1998 Page Two If as stewards of the public's property it is our responsibility to maximize the public's benefit from this property, then should we attempt to recover some value from this use of public property? Under this approach the County could demand compensation for the expansion and use of this easement. Although this request has no effect upon the County's use of this property, future requests on other property (for example, park property) may have a different effect. If the County demands compensation for the use expansion of this easement, then the County must decide the nature and amount of compensation. Generally, compensation for an easement is made at the time of conveyance. It is not an ongoing, regular payment, like a lease or franchise, rather it is a one-time payment. I have discussed this matter with AEP, and its representative claims that a confidentiality agreement prevents him from disclosing the terms or the amount of the payment U.S. Cellular will be making to AEP for use of its tower. He has advised me that in other situations involving privately owned property, U.S. Cellular has decided to move its proposed facilities instead of paying more to both AEP and the underlying property owner. In consideration of the County's goal to minimize the proliferation of cellular towers, the goal of encouraging co -location, the lack of any material impact on the County's use of the property (the property is already subject to an easement for the electric transmission line), and the minimal financial impact on County revenues, I recommend that the Board authorize the expansion of the use of this easement for token consideration. I recommend that the Board favorably consider the adoption of the proposed ordinance. c: Elmer C. Hodge Gary Robertson 11. X--i J 2 eso .:::: ;:: moss 5uIsINI AMR i5s•I MOM •111ss1a. MOP 1111111111.1 SOS © SIM MIN SOOMIS SUOMI or own um © .1s:M 0 0 0 1111111111.1.11 MOW asss Illsoos MI gmesemall OMB �u.u� Musa maw wall allosooMIN MBmos iII•5l� sss all MOM r Isom mo�Malls •• ma mom Ma;Leii�-a mi IIIIIsomo orommoo mom ma•s •.aI MIu55I1111 1011160111111 Dale :::1 noes ■5U1 111111114111 0srs1_ WOMB 1111111111011111111 wallas SIMS ISMS i _�5I 5� ass sass lesmom .o �� ,,,9 6 ' ' 10 Asti '�6P,'er. F 70 O Os EXHIBIT "An of yob o05(i4:?1;61C:\\'' Q�J� ` g' PNEW 10' TEMPORARY oO i CONSTRUCTION EASEMENT NEW 20' SANITARY SEWER EASEMENT BOUNDED BY CORNERS 4 714RU 8 TO 4 AREA = 2,377 S0. FT PROPERTY OF KAEIHE W. & CHRISTOAHER L ADMAN TAX /40.17-02-07.1 D.B. 1420, PG. 1446 NEW 20' SANITARY SEWER EASEMENT LINE DIREC77ON DISTANCE 4-5 S 53 45'17' E 2.68' 5-6 S 4137'46' E 111.83' 6-7 S 20'54'25" W 22.54' 7-8 N 4137'46" W 123.30' 8-4 N 43 49'17" E 19.50' AREA = 2,377 SQ. FT IRON PIN FND. 77E ONLY N 16'1 9'22' W 102. 5' ei•J + NEW 20' SANITARY 0 `SEWER EASEMENT BOUNDED BY CORNERS 1 THRU 3 TO 1 AREA — 96 SO. FT 77E ONLY N 45 46'42" W 44.28' NEW 20' SANITARY SEWER EASEMENT LINE DIRECTION DISTANCE 1-2 S 45 46'42" E 62.28' 2-3 S 4333'55' W 4.52' 3-1 N 4137'46' W 62.50' AREA = 96 SQ. FT NOTES 1. THIS PLAT WAS PREPARED WITHOUT BENEFIT OF 77TLE REPORT AND IS SUBJECT THERETO. THEREFORE, THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 2. METES AND BOUNDS DESCRIPTIONS SHOWN HEREON REPRESENT A COMPOSITE OF DEEDS PLAT. CALCULATED INFORMATION AND FIELD TIES TO PROPERTY BOUNDARIES TO LOCATE THE POSITION OF THE EASEMENT IN RELATION TO THE BOUNDARIES THIS SURVEY DOES NOT REFLECT A COMPLETE AND ACCURATE BOUNDARY SURVEY OF THE SUBJECT PROPERTIES LEGEND 0.4 z —x- 0' PROPERTY UNE NEW SAN. SEWER ESM'T. NEW TEMP. CONST. ESM7. FENCE Ui7UTY POLE TAX NO 40.17-02—Z1 N B DRAWN JPR CALC J°R CHK'D JPR CLOSED. 3'R EASEMENT PLAT FOR COUNTY OF ROANOKE SHOWING A NEW 20' SANITARY SEWER EASEMENT AND A NEW 10' TEMPORARY CONSTRUCTION EASEMENT BEING CONVEYED BY teDENGINEER! sup,/ VEYOR9 Pw! °Moe Box 8e P LAN NCR If 84sm, VSrglnta $4159 KAETHE W. & CHRISTOAHER L ADMAN HO(JNS MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA TPP&S T. 1'. PARKXR & SON aie SCALE: 1 50' DATE• SEPTEMBER 25, 1997 D_ 47284 w 0 • 97-0543 EXHIBIT "B" DRAFT - 3/4/98 - 9:00 A.M. ANOKE COUNTY BOARD OF SUPERVISORS AGENDA MARCH 10, 1998 fn_a_.?-1 ie., . Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS D. BRIEFINGS 1. 1997 Report of Economic Development Activity from the i Economic Development Partnership (Beth Doughty, Executive Director) E. NEW BUSINESS N 1. Request for approval of Roanoke Valley Regional Stormwater Management Plan as an amendment to the Roanoke County Comprehensive Plan. (Terry Harrington, Director of Planning and Zoning) 2. Order setting the tax rate on real estate situate in Roanoke County for the Calendar year 1998. (Brent Robertson, Budget Manager) Order setting the tax levy on all classes of personal property situate in Roanoke County for the calendar year 1998. (Brent Robertson, Budget Manager) 4. Consideration of claim by Hanging Rock Estates, LLC. (Paul Mahoney, County Attorney) 5. Consideration of claim by Carlton and Associates. (Paul Mahoney, County Attorney) 6. Consideration of claim by Jim Woltz. (Paul Mahoney, County Attorney) 7. Request for approval to name the proposed business park at the Glenn -Mary site. (Elmer C. Hodge, County Administrator) F. FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing an expansion of use of an existing electric transmission line easement across a well lot located at intersection of Kentland and Cordell Drive to American Electric Power. (Paul Mahoney, 2 County Attorney) 2. First reading of an ordinance authorizing sale of a surplus well lot, Arlington Hills #2. (Paul Mahoney, County Attorney) 3. First reading of ordinance to vacate a portion of a 10 foot public utility easement located across Lots 6, 7, 8, 15, 16, 17 and 18, Section 2, Starmount as recorded in Plat Book 3, Page 135, located in the Hollins Magisterial District. (Arnold Covey, Director of Engineering & Inspections) G. SECOND READING OF ORDINANCES 1. Second reading of ordinance approving three residential lease contracts on property located at Glenn -Mary and owned by the Board of Supervisors. (Elmer Hodge, County Administrator) 2. Second reading of ordinance approving one farm lease contract at the Glenn -Mary site and owned by the Board of Supervisors. (Elmer Hodge, County Administrator) 3. Second reading of ordinance amending Section 16-15, When Sale Authorized of Article V. Unclaimed Personal Property of Chapter 16. Police of the Roanoke County Code to provide for the donation of bicycles to charitable organizations. (Ray Lavinder, Police Chief) H. PUBLIC HEARING 1. Public Hearing and adoption of resolution concerning acquisition by condemnation or other means of a permanent easement and temporary construction easement across property owned by John A. Parks and Lena Ruth Parks and Christopher L. Tidman and Kaethe W. Tidman. I. APPOINTMENTS 3 1. League of Older Americans Advisory Council 2. Roanoke Valley Greenway Commission J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes - January 13, 1998, January 27, 1998, February 2, 1998. 2. Confirmation of appointments to the Grievance Panel, the Library Board and the Social Services Advisory Board. 3. Acceptance of Deer Ridge Lane into the Virginia Department of Transportation Secondary System. 4. Resolution repealing or amending policies previously adopted by the Board of Supervisors within the General Administration and providing for the creation of a Policy Manual. 5. Request from Schools to appropriate Goals 2000 Educate America Grant to purchase Windows 95 computers for secondary schools. 6. Request from Schools to appropriate Goals 2000 Educate American Grant for teacher technology training. 7. Request from Schools to accept and appropriate $1,000 for school remediation program. K. REQUESTS FOR WORK SESSIONS 4 L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Proclamations signed by the Chairman 5. Report on Value Engineering for Bonsack Elementary School 6. Report on appointments to the Roanoke Valley Resource Authority. (Elmer C. Hodge, County Administrator) P. WORK SESSIONS 1. Budget Work Session a. Capital Maintenance Program, County Fleet Report b. CIP Document distribution/discussion c. Departmental funding requests 2. Update on the SSER Program 3. Consideration of a program for emergency medical dispatching. 4. 1-81 Widening Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 5 2.1-344 A R. ADJOURNMENT 6