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4/14/1998 - Regular
OF gOANp'YF •~ ~, i Z ?~ ~ ~ 1838 t~t¢r a nff acue xmrt (~.o~ix~#~ ~x~ ~~~tx~.a~e working document - subject to revision ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA APRIL 14, 1998 xa~ncx~ cntwrr vutcwu Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. THE JOINT MEETING WITH ROANOKE CITY COUNCIL SCHEDULED FOR 12:15 P.M. TODAY HAS BEEN POSTPONED TO JULY 14. 1998. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. HCN AND JPM ABSENT AT 3.05 P M 2. Invocation: F. Douglas Sweetenberg Sheriff's Office 3. Pledge of Allegiance to the United States Flag. 1 ® Hecyded Paper B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS N NE C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS N NE D. BRIEFINGS N NE E. NEW BUSINESS 1. Authorization for the Roanoke County School Board to submit a $5 million Literary Loan Application for the new Bonsack Elementary School. (Martin Robison, Assistant Superintendent of Schools) R-041498-1 BLJ MOTION TO ADOPT RESO I~RC WITH HCN AND JPM ABSENT BLJ ASKED FOR REPORT ON HIRING CLERK OF THE WORKS FOR SCHOOL CONSTRUCTION PROJECTS 2. Request for reimbursement of expenses to provide assistance to Bent Mountain residents suffering damage during the 1998 ice storm. (William Rand, General Services Director) A-041498-2 HOM MOTION TO APPROVE REIMBURSEMENT OF $15,609 49 FROM BOARD CONTINGENCY FUND I~RC WITH HCN AND JPM ABSENT 3. Request for approval of the Economic Development Strategy, 2000 and beyond. (Timothy Gubala, Economic Development Director) 2 R-041498-3 HOM MOTION TO ADOPT RESO URC WITH HCN AND JPM ABSENT 4. Request for $17,000 appropriation to conduct a marketing feasibility study with the Town of Vinton for the McDonald Farm property. (Melinda Cox, Economic Development Specialist) A-041498-4 BLJ MOTION TO APPROVE APPROPRIATION URC WITH HCN AND JPM ABSENT 5. Request to execute a pertormance agreement with the Lowe's Companies and appropriate $300,000 for public improvements for the Lowe's project in the Pinkard Court area. (Timothy Gubala, Economic Development Director) R-041498-5 HOM MOTION TO EXECUTE AGREEMENT AND APPROPRIATE $300.000 FROM UNAPPROPRIATED FUND URC WITH HCN AND JPM ABSENT 6. Request for approval of health insurance contract for School and County employees. (Elmer C. Hodge, County Administrators) A-041498-6 FFH MOTION TO APPROVE HEALTH INSURANCE CONTRACT WITH AETNA URC WITH HCN AND JPM ABSENT 7. Request from Fifth Planning District Regional Alliance for approval of funding distribution methodology for incentive funds. (Elmer C. Hodge, County Administrator) R-041498-7 FFH MOTION TO ADOPT RESO URC WITH HCN AND JPM ABSENT F. FIRST READING OF ORDINANCES 1. First reading of ordinance to enhance emergency services 3 by implementing an Emergency Medical Dispatch Program funded by increasing the E-911 fee from $1.06 per month to $1.46 per month. (Rick Burch, Fire and Rescue Chief) HOM MOTION TO APPROVE 1ST READING 2ND AND PUBLIC HEARING - 4/28/98 URC WITH HCN AND JPM ABSENT G. SECOND READING OF ORDINANCES 1. Second reading of ordinance requesting to vacate a portion of a 10-foot public utility easement located across Lots 6, 7, 8, 16, 17, and 18, Section 2, Starmount, as recorded in Plat book 3, Page 135, located in the Hollins Magisterial District. (Arnold Covey, Engineering Sz Inspections Director) 0-041498-8 BLJ MOTION TO ADOPT ORD URC WITH HCN AND JPM ABSENT H. APPOINTMENTS 1. Fifth Planning District Commission Stormwater Management Citizens Advisory Committee. FFH ASKED FOR RECOMMENDATIONS AND QUALIFICATIONS TO SERVE ON THIS COMMITTEE 2. League of Older Americans Advisory Council 3. Total Action Against Poverty Board of Directors BLJ NOMINATED ELIZABETH STOKES TO SERVE AS HIS DESIGNEE FORA 3-YEAR TERM EXPIRING MAY 5, 2001 I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT ENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS 4 LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-041498-9 BLJ MOTION TO ADOPT CONSENT RESO URC WITH HCN AND JPM ABSENT 1. Approval of minutes -March 24, 1998 2. A-041498-9.a 3. Acceptance of water and sanitary sewer facilities serving Summerfield, Section 5. A-041498-9. b 4. Acceptance of water and sanitary sewer facilities serving the Groves, Section 3. A-041498-9.c 5. Adoption of a joint resolution of appreciation to previous members of the Court Community Corrections Policy Board and Community Corrections Resources Board. R-041498-9.d 6. A-041498-9.e 7. Resolution repealing policies previously adopted by the Board of Supervisors dealing with Livestock Claims and to provide for a Policy Manual. R-041498-9.f 8. Proclamation declaring the week of April 19 - 25, 1998 as Professional Secretaries Week. Acceptance of donation of drainage easements in connection with storm drainage improvements (Project 197) and Wakefield Avenue road improvements. Action to ratify and confirm the decision of the Board of Supervisors modifying certain lease provisions with Ohio State Cellular Phone Company, Inc. 5 A-041498-9.a 9. Request from Schools to accept and appropriate additional funds received from the Dual Enrollment Program. A-041498-9. h 10. Request from the Roanoke Valley Regional Board to accept $25,000 in technology grant funds to purchase computer equipment. A-041498-9.i J. REQUESTS FOR WORK SESSIONS N NE K. REQUESTS FOR PUBLIC HEARINGS NONE L. CITIZENS' COMMENTS AND COMMUNICATIONS N NE M. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Harrison• Expressed concern about the newspaper article reaardina the woman and sick child who received a speeding_ ticket. He asked ECH to develop a policy for dealing with citizens rushing to the hospital ECH advised he had aireadv discussed this issue with Chief Lavinder and they have been in contact with the ladv who received the ticket to express regret Staff will contact other localities and develop a policy Supervisor Johnson• Had a telephone call from a business in the Hollins District who had television station going through his trash cans. Asked the County Attorney if the County could enact an ordinance or law prohibiting this PMM advised that he also received the same phone call and he felt there were serious privacy issues and 6 would investigate and report back N. REPORTS BLJ MOTION TO RECEIVE AND FILE-UW WITH HCN AND JPM AB ENT 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Report on conveyance of property from Roanoke County Industrial Development Authority to Country East LLC 5. Proclamation signed by the Chairman 6. Statement of Treasurer's Accountability per Investments and Portfolio Policy as of March 31, 1998 O. WORK SESSIONS N NE P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A NONE Q. CERTIFICATION RESOLUTION N NE R. ADJOURNMENT BLJ ADJOURNED AT 3.55 P M 0~ pOANp,~.~ ,ter aF rr~ ti ' 9 ~ ~ 3a ROANOKE CO TY BO RD OF SUPERVISORS / AGENDA APRIL 14, 1998 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. THE JOINT MEETING WITH ROANOKE CITY COUNCIL SCHEDULED FOR 12:15 P.M. TODAY HAS BEEN POSTPONED TO JULY 14. 1998. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: F. Douglas Sweetenberg Sheriff's Office 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS i ® Recycled Paper D. BRIEFINGS E. NEW BUSINESS 1. Authorization for the Roanoke County School Board to submit a $5 million Literary Loan Application for the new Bonsack Elementary School. (Martin Robison, Assistant Superintendent of Schools) 2. Request for reimbursement of expenses to provide assistance to Bent Mountain residents suffering damage during the 1998 ice storm. (William Rand, General Services Director) 3. Request for approval of the Economic Development Strategy, 2000 and beyond. (Timothy Gubala, Economic Development Director) 4. Request for $17,000 appropriation to conduct a marketing feasibility study with the Town of Vinton for the McDonald Farm property. (Melinda Cox, Economic Development Specialist) 5. Request to execute a performance agreement with the Lowe's Companies and appropriate $300,000 for public improvements for the Lowe's project in the Pinkard Court area. (Timothy Gubala, Economic Development Director) 6. Request for approval of health insurance contract for School and County employees. (Elmer C. Hodge, County Administrators) 7. Request from Fifth Planning District Regional Alliance for approval of funding distribution methodology for incentive funds. (Elmer C. Hodge, County Administrator) F. FIRST READING OF ORDINANCES 1. First reading of ordinance to enhance emergency services by implementing an Emergency Medical Dispatch Program s funded by increasing the E-911 fee from $1.06 per month to X1.46 per month. (Rick Burch, Fire and Rescue Chief) G. SECOND READING OF ORDINANCES 1. Second reading of ordinance requesting to vacate a portion of a 10-foot public utility easement located across Lots 6, 7, 8, 16, 17, and 18, Section 2, Starmount, as recorded in Plat book 3, Page 135, located in the Hollins Magisterial District. (Arnold Covey, Engineering & Inspections Director) H. APPOINTMENTS 1. Fifth Planning District Commission Stormwater Management Citizens Advisory Committee. 2. League of Older Americans Advisory Council 3. Total Action Against Poverty Board of Directors I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT A ENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -March 24, 1998 2. Acceptance of donation of drainage easements in connection with storm drainage improvements (Project 197) and Wakefield Avenue road improvements. 3. Acceptance of water and sanitary sewer facilities serving Summerfield, Section 5. 4. Acceptance of water and sanitary sewer facilities serving 3 the Groves, Section 3. 5. Adoption of a joint resolution of appreciation to previous members of the Court Community Corrections Policy Board and Community Corrections Resources Board. 6. Action to ratify and confirm the decision of the Board of Supervisors modifying certain lease provisions with Ohio State Cellular Phone Company, Inc. 7. Resolution repealing policies previously adopted by the Board of Supervisors dealing with Livestock Claims and to provide for a Policy Manual. 8. Proclamation declaring the week of April 19 - 25, 1998 as Professional Secretaries Week. 9. Request from Schools to accept and appropriate additional funds received from the Dual Enrollment Program. 10. Request from the Roanoke Valley Regional Board to accept $25,000 in technology grant funds to purchase computer equipment. J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS AND INQUIRIES OF BOARD MEMBERS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4 4. Report on conveyance of property from Roanoke County Industrial Development Authority to Country East LLC 5. Proclamation signed by the Chairman 6. Statement of Treasurer's Accountability per Investments and Portfolio Policy as of March 31, 1998 O. WORK SESSIONS P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A Q. CERTIFICATION RESOLUTION R. ADJOURNMENT 5 .,. -' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 14,1998 RESOLUTION 041498-1 AUTHORIZING THE ROANOKE COUNTY SCHOOL BOARD TO SUBMIT A $5 MILLION LITERARY LOAN APPLICATION FOR THE NEW BONSACK ELEMENTARY SCHOOL WHEREAS, the Board of Supervisors (the "Board") of County of Roanoke ,Virginia (the "County") adopted a resolution on August 19, 1997 evidencing the intent of the Board to reimburse itself from one or more series of bonds for expenditures which the Board or the School Board of the County of Roanoke, Virginia (the "School Board") may make with respect to the acquisition, construction and equipping of various projects including the acquisition, construction and equipping of a new Bonsack Elementary School (the "Project"); and WHEREAS, the Board and the School Board propose to finance a portion of the cost of the Project with a loan from the Virginia Literary fund in the amount of $5,000,000 (the"Loan") and the School Board presented to the Board a proposed application addressed to the State Board of Education of Virginia for the purpose of borrowing from the Literary Fund $5,000,000 for the Project to be paid in 20 annual installments and at the annual rate of 4% as set forth therein; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA AS FOLLOWS: 1. The application of the School Board to the State Board of Education of Virginia for the Loan is hereby approved and authority is hereby granted to the School Board to borrow $5,000,000 for the purpose set forth in such application. The Board of 1 i Supervisors will each year during the life of the Loan, at the time it fixes the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for operation expenses and to pay the Loan and the interest thereon, as required by law regulating loans from the Literary Fund. 2. The Board hereby determines that the acquisition, construction and equipping of the Project is essential to the Roanoke County public school system. 3. This resolution shall take effect immediately upon its passage. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisors McNamara, Nickens A COPY TESTE: yYt~- ~/, Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Martin Robison, Assistant School Superintendent Dr. Deanna Gordon, School Superintendent Diane D. Hyatt, Director, Finance 2 ACTION NO. ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 14, 1998 AGENDA ITEM: Request for Authorization to Submit a Literary Loan Application for the New Bonsack Elementary School COUNTY ADMINISTRATOR'S COMMENTS: SUNIMAI~Y OF INFORMATION: On August 19, 1997 the County Board of Supervisors authorized the School Board to proceed with Phase I of the School Capital Improvement Program as outlined in the revised Blue Ribbon Commission Report. Phase I includes $47,719,732 of projects for a new South County high school, science lab renovations, renovations at Glenvar Middle School, a new Bonsack Elementary School, renovations at Burlington Elementary School, renovations at Clearbrook Elementary School and roof repairs. Included in Phase 1 is $7,523,520 for a new Bonsack Elementary School. The architect for the Bonsack Elementary project, Moseley, Hams & McClintock, is scheduled to have the construction project out to bid in May and to begin construction this summer. The school is scheduled to open for the 1999-2000 school year. The School Board would like to submit a literary loan application for $5,000,000, which is the current maximum loan awarded. County staffwill work with County School Board staffto complete the literary loan application and file it with the state. Once the application and the completed architectural specifications are filed with the state, the project will be placed on the waiting list for next available literary loan funding. The State estimates atwelve-month waiting period before funding will be available. The School Board took action on this request at their School Board meeting on April 8, 1998. A copy of the resolution from the School Board is attached. FISCAL IMPACT: The literary loan funding will not be available until the Spring of 1999. Construction is currently scheduled to begin in August 1998. After the Construction bids have been received, staffwill return to the Board with plans to borrow on a temporary basis from the General Fund or to issue temporary notes in anticipation of the Literary Loan financing. These advances or notes will be reimbursed from proceeds of the literary loan. M:\FINANCE\COMMON\BOARD\4-14-98.doc {DATE~March 18,1998} STAFF RECOMMENDATION: Staff recommends adopting the attached resolution to allow the School Board to submit the literary loan application to the State for the new Bonsack Elementary School in the amount of $5,000,000. In accordance with literary loan regulations, the application must be filed with the state prior to the bidding of the project. After the Schools file a copy of the architectural plans, the application can be moved to the waiting list. SUBMITTED BY: l7'Lct~z~z. . Martin Robison b~ Assistant School Superintendent APPROVED: Elmer C. Hodge County Administrator Approved ( ) Denied ( ) Received ( ) Referred ( ) To O Motion by Harrison Johnson McNamara Minnix Nickens No Yes Abs M:\FINANCE\COMMON\BOARD\4-14-98.doc {DATE~lVlarch 18,1998} ~~ 1tESOLUTION OF THE SCHOOL BOARD aF THE COT_T1~TY OF ROANOKE, VIRG~TIA AUTHORISING AN APPLICATION TO 1"I~ DEPARTMENT bF EDUCATION FOR A LITERARY FUND LbAN VIiTHEREAS, the School Board of the County of Roanoke, Virginia (the "School Board's adopted a resohuion on August 28, 1997 evidencing its intent to reimburse itself from the proceeds of one or rnoretax-exempt fuiancings for expenditures io be made in connection with the acquisition, construction and equipping of a number of projects, including the acquisition, construction and equipping of a new Bonsack Elementary School (the °Project"); and WHEREAS, the School Board proposed to finance a portion of the cost of the Project with a Ioan from the Virginia Literary Fund in the amount of $5,000,000 (the "Loan"}; NOW, THEREFORE, BE IT RESOLVED BY TI3E SCHOOL BOARD OF THE COUNTY OF ROANOKE, VIRGINIA AS FOLLOWS: 1. The School Board authorizes and directs the Chairman of the School Board and The Division Superintendent, or either of them, and such officers and agents of.the School Board a~ either of them may designate to submit an application to the Board of /education for the Loan and to take such other action as may be aecessary or desirable in connection with such application and all such action previously taken is ratified and confirmed. 2. The School Board hereby determines that the acquisition, construction and equipping of the Project is essential to the Roanoke County Public School System. 3. This resolution shall take effect immediately upon its passage. ~-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 14,1998 WHEREAS, the Board of Supervisors (the "Board") of County of Roanoke ,Virginia (the "County") adopted a resolution on August 19, 1997 evidencing the intent of the Board to reimburse itself from one or more series of bonds for expenditures which the Board or the School Board of the County of Roanoke, Virginia (the "School Board") may make with respect to the acquisition, construction and equipping of various prof ects including the acquisition, construction and equipping of a new Bonsack Elementary School (the "Project"); and WHEREAS, the Board and the School Board propose to finance a portion of the cost of the Project with a loan from the Virginia Literary fund in the amount of $5,000,000 (the"Loan") and the School Board presented to the Board a proposed application addressed to the State Board of Education of Virginia for the purpose of borrowing from the Literary Fund $5,000,000 for the Project to be paid in 20 annual installments and at the annual rate of 4% as set forth therein; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA AS FOLLOWS: 1. The application of the School Board to the State Board of Education of Virginia for the Loan is hereby approved and authority is hereby granted to the School Board to borrow $5,000,000 for the purpose set forth in such application. The Board of Supervisors will each year during the life of the Loan, at the time it fixes the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for operation expenses and to pay the Loan and the interest thereon, as required by law regulating loans from the Literary Fund. 2. The Board hereby determines that the acquisition, construction and equipping of the Proj ect is essential to the Roanoke County public school system. This resolution shall take effect immediately upon its passage. M:\FINANCE\COMMON\BOARD\4-14-98B.RES April 7, 1998 s . f • A-041498-2 ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA HELD AT THE ROANORE COUNTY ADMINISTRATION CENTER MEETING DATE: April 14, 1998 AGENDA ITEM: Request for reimbursement of expenses to provide assistance to Bent Mountain residents suffering damage during the 1998 ice storm. ' 8 COMMENTS : ~ !2r~ 'l On February 3 & 4, 1998 the Roanoke area experienced a major ice storm. While the entire area was affected, the Bent and Poor Mountain areas were the most severely impacted. In addition to prolonged power outages, extensive tree damage occurred. Fallen limbs and even whole trees blocked roads and powerline rights of way, making recovery operations very difficult. The property of many Roanoke County citizens suffered similar damage. SUMMARY: Recognizing the herculean task confronting these citizens the Board of Supervisors directed the Solid Waste Division of the General Services Department to provide assistance. Cleanup operations began February 24th with a knuckleboom truck and crew dedicated to brush pickup in the Bent Mountain area. The only available chipper in the area was rented, placed on a lot in the area, and began chipping on March 2nd. A three-man crew of temporary help was obtained from a local agency to feed the chipper. Inmate labor was utilized on weekends to continue chipping operations. Dedicated daily collection was continued until April 3rd. Chipping operations continued until April 10th. 485 tons of brush were collected and chipped. The chippings can be used for mulch and are available for free. FISCAL IMPACT• The cleanup efforts incurred the following costs: Personnel (temporary labor & overtime) $ 9,449.49 Equipment (chipper rental-6 wks.@ $700/wk.) 4,200.00 Debris Disposal (material too large to chip) 1,960.00 $15,609.49 These costs are extraordinary expenses and include no budgeted personnel or equipment. -.~ .. f r E-a STAFF RECOMMENDATION: Request that reimbursement of $15,609.49 be made to the Department of General Services from Board Contingency Fund. Respectfully submitted, William J. Rand, III Director of General Services Approved by, Elmer C. Hodg County Administrator ACTION VOTE No Yes Absent Approved (x ) Motion by: H. Odell Minnix motion to Harrison _ x Denied ( ) approve reimbursement of $15.609.49 Johnson _ x Received ( ) from Board Contingency Fund McNamara _ _ x Referred ( ) Minnix _ x To ( ) Nickens _ _ x cc: File William J. Rand, III, Director, General Services Diane D. Hyatt, Director, Finance ~~ ,.. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 14, 1998 RESOLUTION 041498-3 APPROVING AND ADOPTING ROANOKE COUNTY'S ECONOMIC DEVELOPMENT STRATEGY, 2000 AND BEYOND WHEREAS, economic development is both a program and a process that is an important function of local government; and WHEREAS, economic development program activities have been carried out by the Department of Economic Development as outlined in an Economic Development Strategy; and WHEREAS, the Economic Development Strategy, 2000 and Beyond, sets forth actions, policies and recommendations for various economic development programs and activities; and NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County that the Economic Development Strategy, 2000 and Beyond, be approved and adopted as a guide for economic development programs and activities in Roanoke County. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisors McNamara, Nickens A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Timothy W. Gubala, Director, Econ Dev Item No. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: April 14, 1998 AGENDA ITEM: Request for approval of a resolution adapting Roanoke County's Economic Development Strategy, 2000 and Beyond COUNTY ADMINISTRATOR'S COMMENTS: G~~ / , EXECUTIVE SUMMARY: Roanoke County has an existing Economic Development Strategy that sets forth an overall strategy and process for creating and retaining jobs, encouraging new business locations and existing business expansions, providing sites and buildings for such companies, and encouraging the development of tourism. Staff presented an update titled Economic Development Strategy 2000 and Beyond to the Board of Supervisors at a work session on March 24, 1998 for review and comment. The Strategy update examines the background of economic development, the roles of other economic development groups in the Roanoke Valley and the relationship of the Strategy to the County's Comprehensive Plan. Program areas for existing industry development, new business attraction, tourism and community development are presented. Each program area includes a mission statement, goals and objectives, program activities and impact measures. Key strategies are identified to define the importance of the Economic Development Strategy 2000 and Beyond and its relationship to the budget process and annual activity report. Staff is requesting that the Board of Supervisors approve the attached resolution authorizing adoption of Roanoke County's Economic Development Strategy 2000 and Beyond. FISCAL IMPACT: Positive fiscal impact due to implementation of Strategy and creation of new investment and employment opportunities. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the attached resolution adopting the Economic Development Strategy 2000 and Beyond. ~` Respectfully submitted: ti ~~ 7 ~~z ~ Timot y W. Gubal ,Director Department of Economic Development ACTION Approved ( ) Denied () Received ( ) Referred to Approved: Elmer C. Hodge County Administrator Motion by: No Yes Abs Harrison _ Johnson McNamara Minnix Nickens Attachment ~-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 14, 1998 RESOLUTION APPROVING AND ADOPTING ROANOKE COUNTY' S ECONOMIC DEVELOPMENT STRATEGY, 2000 AND BEYOND Whereas, economic development is both a program and a process that is an important function of local government; and Whereas, economic development program activities have been carried out by the Department of Economic Development as outlined in an Economic Development Strategy; and Whereas, the Economic Development Strategy, 2000 and Beyond sets forth actions, policies and recommendations for various economic development programs and activities; and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that the Economic Development Strategy, 2000 and Beyond, be approved and adopted as a guide for economic development programs and activities in Roanoke County. °~' ,~ Economic Development Strategy 2000 and Beyond April 1998 Table of Contents Page Overview ............................................................ 1 Background and Process ................................................ 3 Relationship to Comprehensive Plan ....................................... 4 Existing Industry Development ........................................... 5 Program Strategy ................................................... 5 Business Attraction .................................................... 8 Program Strategy ................................................... 9 Tourism ............................................................ 11 Program Strategy .................................................. 11 Community Development .............................................. 14 Program Strategy .................................................. 14 Key Strategies ....................................................... 16 E3 Overview Roanoke County adopted its first Economic Development Strateav in 1985 setting forth program goals and objectives for the Office of Economic Development. The Strategy was subsequently revised and readopted as the County expanded its roles and responsibilities in economic development. A separate Department of Economic Development was established in 1988 and an economic development mission was adopted for the Department as part of the 1988 Economic Development Stratesv; "To serve as the prime County contact for prospective new and expanded business and industrial developments within the Roanoke Valley, to evaluate related opportunities, and to encourage tourism and all forms of economic development. The most recent Str te~v, adopted by the Board of Supervisors in 1992, serves as a working document for staff activities and program initiatives. It focused on the areas of new business attraction, retention and expansion of existing business and industry, product development and travel and tourism. While the Str tegv is reviewed and revised annually by the Board, those four program areas remain the prime focus of the Department of Economic Development. These program areas support economic development in Roanoke County which is defined by the American Economic Development Council as; "the process of creating wealth through the mobilization of human, financial, capital, physical and natural resources to generate marketable goods and services." The County's Department of Economic Development is one of several public and private organizations that carries out economic development activities in the Roanoke Valley. Each local government has its own economic development office or department. Other partners for Roanoke County include a regional economic development marketing organization; the Roanoke Valley Economic Development Partnership (RVEDP) and a tourism destination marketing organization (DMO); the Roanoke Valley Convention and Visitors Bureau (RVCVB). These two regional organizations have linkages to the Virginia Economic Development Partnership (VEDP) to assist them in marketing the Roanoke Valley. The Roanoke Valley Economic Development Partnership's mission is; "to create in this region, new industrial and commercial investment and jobs while maintaining existing jobs." The Partnership serves as the single point of contact for companies seeking information on sites and buildings in the Roanoke Valley. Other economic development support for regional and local government economic development is provided by specific programs provided by such groups as: • The Blue Ridge Small Business Development Center (SBDC) -counseling and training for small business owners seeking to expand Gam/ • Total Action Against Poverty (TAP) -counseling and training for prospective business start- ups and access to microenterprise loans • New Century Venture Center -regional small business incubator • Virginia's A.L. Philpott Manufacturing Extension Partnership -technical and management assistance for manufacturers. General support for economic development is provided from the business community through such organizations as the Roanoke Regional Chamber of Commerce, the Salem-Roanoke County Chamber of Commerce and the Vinton Chamber of Commerce. Other economic development assistance is provided by economic development staff of the Norfolk Southern Railroad and the American Electric Power (AEP) Company. These two organizations have specific expertise that assists business with rail transportation questions and electric service. 2 ~r Background and Process Roanoke County's current Economic Development Strategy guides the activities of the County's economic development programs. Several significant events have occurred in the County since the Strategy was adopted in 1992 that should be considered for this Strateav revision. These include the readoption of the County's Zoning Ordinance (1994), the adoption of a Vision for Roanoke County (1995) and the completion of a "round" of community meetings which were held to obtain input for the update of the County's current Comprehensive Plan, adopted in 1985. There has been significant economic activity since 1992 with 103 new industrial and commercial locations and expansions. New sites and industrial and business parks have been developed. New industrial and commercial buildings have been constructed. The issue for Roanoke County is to identify and maintain a "product" inventory of available industrial and commercial sites and building which the RVEDP can market. The County has developed the 177-acre Valley TechPark as a publicly owned industrial park and has participated in a public private partnership to develop Valley Gateway Business Park (108 acres) since 1992. The Board of Supervisors has provided financial support as "incentives" to both commercial and industrial prospects to assist with public infrastructure and site development. A key issue for the Board and staff is to achieve a "payback" from new tax revenues in return for an investment of public funds in an economic development project. Attracting and retaining jobs that pay salaries and wages above $10 per hour is a critical review factor for any potential partnership. There have been significant public infrastructure improvements since 1992. The County has completed construction of the Spring Hollow Reservoir which provides 23 million gallons per day (MGD) for County citizens. The regional sewage treatment plant is being expanded to treat 45 MGD. Roanoke County has entered into a cost sharing agreement with four other Valley governments to complete this project. Other economic development events have occurred within the Roanoke Valley region during this same time period. An extensive strategic planning process, organized by the New Century Council with over 600 volunteers, has prepared a regional strategic plan with an action agenda for implementation. The RVCVB has completed a plan and process for tourism accreditation by the Commonwealth (1995). The strategic plan of the RVEDP was also revised in 1997. The Commonwealth of Virginia reorganized its economic development efforts during 1996 by transferring the functions of the Virginia Department of Economic Development into two agencies; a new public private partnership to market the Commonwealth, the Virginia Economic Development Partnership, and a new State agency; the Department of Business Assistance. The Partnership handles prospect relationships on behalf of the Commonwealth. Aboard of citizens ~'-3 appointed by the Governor oversees the operations of the Partnership. A Virginia Tourism Corporation (VTC) has been incorporated as part of the Partnership. The VTC board has membership from the Partnership's board as well as travel and tourism industry representation. The net effect of the changes in infrastructure, local visioning, new regional and state programs and organizations requires a review of the program focus and direction for economic development in Roanoke County. The 2000 And Beyond Strategy seeks to recognize and incorporate these changes so as to move the County's economic development program into the 21st century. Relationship to Comprehensive Plan The Planning and Zoning Department is in the process of updating the County's 1985 Comprehensive Plan. Areas planned for existing and future industrial and commercial uses, economic opportunity areas and community development initiatives will be depicted in the Comprehensive Plan. There will be broad statements that set forth the County's goals for economic development. The Economic Development Strategy.2000 and Beyond is intended to implement these goals with a series of programs that can be adjusted annually by the Board of Supervisors and "retargeted" as opportunities and/or threats occur for the future economic well being of Roanoke County. 4 E-3 Existing Industry Development A cornerstone of Roanoke County's economic development efforts is existing industry development. It is often said that nationally "50-75% of new jobs in a community come from existing business expansions" This program element was first initiated in 1985 when the County established an economic development office. The Board of Supervisors also has followed the policy that the County should treat existing and new business the same. The County staff maintains close contacts with its existing businesses through an annual visitation program, executive calls, and public recognitions through ground breakings, grand openings and ribbon cuttings. Business inquiries range from information requests to considerations for incentives. The Economic Development Department relies upon other County Departments to mediate or resolve development related issues, local taxation questions and County Code interpretations that affect a pending expansion decision. The Virginia Department of Business Assistance is a ready partner that provides expertise for the County staff in dealing with issues regarding the Commonwealth of Virginia. The Public Private Partnership Policy, readopted by the Board of Supervisors in November 1996, reaffirms the County's commitment to invest public funds for public infrastructure and training assistance that facilitate the expansion of an existing industry if there is a "payback" of new taxes within the time limits of the policy. The policy is weighted towards assisting manufacturing companies; commercial uses have a year to meet their tax generation target. Existing Industry Development Program Strategy MISSION: To create an effective business environment which fosters the growth and prosperity of existing business and industry and to communicate the availability of a variety of supporting resources. GOAL: To maintain a healthy prosperous economic base of existing businesses in Roanoke County. OBJECTIVES: To assist in increasing demand for local products and services 2. To help to reduce the cost of doing business in order to increase profits and promote growth 3. To assist with regulatory requirements, connecting with technical and other resources ~-3 4. To increase the public awareness of the economic impact of the County's commercial and industrial (economic) base 5. To assist in the maintenance of a fully trained, competent workforce. ACTIVITIES: I . Focus the County's existing industry visitation program to complete annual calls to those County located industry clusters that are dominant in the Roanoke Valley. These include printing, transportation, electronics and identifying the appropriate follow-up to present solutions to specific needs. 2. Develop and distribute information which provides details and sources of resources available in the area (for example: job training, financing, local and state permitting etc.l 3. Support business assistance programs such as Blue Ridge Small Business Development Center, Service Corps of Retired Executives (SCORE), A.L. Philpott Manufacturing Center, and Virginia Asset Financing Corporation. These groups are referred or involved as needed to assist existing businesses. 4. Carry out a year round industry recognition program which provides exposure and appreciation for the economic base in Roanoke County 5. Maintain linkages with the Virginia Department of Business Assistance to resolve issues raised on industry calls that relate to state government, identify financing sources, and export trade information on potential international markets, ISO 9000 issues, education and legal matters 6. Maintain and develop linkages with private utilities such as American Electric Power Company, Roanoke Gas, Bell Atlantic, Cox Communications and other telecommunica- tions providers to address service issues and concerns that may arise on industry calls 7. Maintain and develop linkages with the Virginia Employment Commission (VEC), Fifth District Employment & Training Consortium (FDETC), Workforce Services and Virginia Department of Business Assistance to identify employment and training resources that can be used to respond to issues raised by existing companies when a call is made 8. Maintain an inventory of available buildings and sites that can be referred to existing businesses for their consideration as an expansion possibility. 6 `~ IMPACT MEASURES: I. Increase in new jobs created by existing industries 2. Increase in capital expenditures and/or space occupied by existing business and industry Increase number of skilled employees 4. Increase number of employees with wages/salaries above $10.00 per hour 5. Increase in percentage of sales by existing companies in both domestic and foreign export markets 6. Increase in local tax receipts from such sources as: sales tax, Machinery and Tools, business personal property, transient occupancy, and personal property. 7 ~-3 Business Attraction An important element of Roanoke County's economic development mission is the attraction of new business to the community. This activity is realized through the assistance of the Roanoke Valley Economic Development Partnership; the regional marketing organization that serves as the prime contact for business inquiries about location opportunities for the Roanoke Valley. The County does not market itself as a separate entity, it markets itself as being part of the Roanoke Valley. Inquiries to the Partnership from the Virginia Economic Development Partnership, site location consultants and business are referred to each locality for site and building recommendations. Local government's maintain an inventory of "product"; industrial and commercial sites and buildings that can be matched with each inquiry. The Roanoke County Economic Development Department maintains a site and building inventory, but one of the challenges facing the Department is the ability to identify potential sites for addition to the inventory. Prior to the 1980's industrial uses were not encouraged as land uses and industrial sites were relegated to areas adjacent to the railroad lines or in the flood plain along the Roanoke River. The 1985 County Comprehensive Plan identified general areas for commercial and industrial development but the actual site identification did not occur until the new Zoning Ordinance was adopted in 1993. Several potential commercial and industrial sites were rezoned appropriately when the Zoning Ordinance Map was adopted. Other sites considered for economic development uses are not zoned appropriately. The Department, in conjunction with the Industrial Development Authority of Roanoke County, has initiated rezoning action to change the zoning designations of key sites for industrial and commercial uses. Both Valley TechPark and Valley Gateway are examples of the success of this program. The transformation of an industrial zoned property into an industrial park requires time, funding and creativity. For example, Valley TechPark became a reality when the Board of Supervisors included $750,000 for site development purposes in the 1992 Bond Referendum. This sum was matched with a $25,000 Rural Economic Development (RED) grant, $450,000 from the Virginia Department of Transportation's Industrial Access Road Fund program, $60,000 of "excess" VDOT Revenue Sharing funds, $150,000 of Federal funds from Congressman Boucher through the Virginia Department of Housing and Community Development, and $85,000 of Roanoke County Utility Department funds. The site infrastructure for public water and sewer, storm water detention and the industrial access road was completed in early 1995. Subsequently, Rusco Windows of Roanoke and R.R. Donnelley & Sons located their facilities with the assistance of additional public funds for site development under the terms of the County's public private partnership policy. Staff continues to develop working relationship with private property owners, Realtors and developers to enhance the development of commercial sites in the various primary road corridors in Roanoke County. C3 The continued challenge is to identify, market and develop sites so that the "product" inventory can meet the needs of future economic development inquiries. To further this purpose, Roanoke County purchased a 456 acre tract in western Roanoke County (known as the Roanoke County Center for Research and Technology) as a site for corporate and technology based companies to locate. This property is adjacent to Interstate I-81 and close to Virginia Tech and the terminus of the Smart Road being constructed in Montgomery County. There is also on ongoing effort with the Town of Vinton to market their McDonald Farm property for mixed uses. A consulting firm has been hired to prepare a marketing feasibility study of this 100-acre site. Business Attraction Program Strate~v MISSION: To aggressively seek new business development and investment in Roanoke County. GOAL: To carry out a coordinated program to target and attract compatible business and industry to locate in Roanoke County that will increase the commercial and industrial tax base and related employment opportunities. OBJECTIVES: 1. To achieve a balance in the proportion of the commercial and industrial tax base with residential in Roanoke County 2. To create new jobs that pay wages/salaries above $10.00 per hour 3. To build upon the industry clusters in the economic base by attracting new companies which provide services and products needed by the base 4. To maintain a diversity of the types of businesses within the economic base to provide for stability and a broad selection of employment opportunities for citizens. ACTIVITIES: 1. Support the efforts of the Roanoke Valley Economic Development Partnership to market and promote the area as aMid-Atlantic location in the eastern United States for technology (electronics and fiber optics), transportation, printing and suburban offices 2. Identify from the site and building inventory, suitable locations for those businesses seeking to relocate or expand into Roanoke County 9 C-3 3. Identify potential commercial and industrial sites and work with the property owner, community and County staff to have the property zoned for an appropriate commercial or industrial use 4. Identify and fund public private partnerships for new businesses 5. Plan and develop the Roanoke County Center for Research and Technology in western Roanoke County as a future site for new technology based businesses seeking to locate on the I-81 corridor 6. Maintain a close working relationship with Virginia Tech so that the University might provide professional and technical support for new business locations 7. Support the small business development efforts of Total Action Against Poverty (TAP), the Small Business Development Center and other groups so that entrepreneurs are encouraged to locate a small business start-up in Roanoke County. 8. Work with the Virginia Department of Transportation to locate the I-73 corridor in Roanoke County and to finalize plans for the widening and improvement of I-81 9. Work with Pulaski County and other communities in the region to finalize plans and public investment opportunities in the New Century Commerce Park IMPACT MEASURES: 1. Improved balance of commercial and industrial tax base versus residential and tax exempt in Roanoke County 2. Continued low unemployment rate for the County and Roanoke Valley region as compared to the Commonwealth of Virginia 3. Increase in number of location inquiries with a corresponding increase in location decisions for Roanoke County 4. Continued improvement of the size and scale of industry clusters. 10 C-:3 Tourism Roanoke County has been a regional partner in developing tourism opportunities in the Roanoke Valley. The tourism market segments are conventions, leisure travel and group tours. The County's geographic position in the Valley determines its role in developing these market segments. There are six I-81 interchanges located within the County, as well as the Blue Ridge Parkway and other primary roads. The Roanoke Regional Airport is conveniently located close to the County's border. Travelers using either air or automobile transportation are drawn to the urban center for its concentration of hotels, restaurants, shopping and attractions. During the past decade, shopping, restaurant and travel services have developed in the County close to I-81 and other primary roads. Travelers now have choices and cross jurisdictional boundaries to seek the services they desire. Roanoke County tourism businesses can "intercept" the traveler on the Interstate or Parkway and offer a range of travel related services. Roanoke County can further its position in the tourism development of the Roanoke Valley by developing "tourism product". The County has played a key role in supporting the development of Virginia's Explore Park in eastern Roanoke County. This destination location will be accessed in 1998 by the new Roanoke River Parkway. Explore is finalizing internal infrastructure improvements for parking, internal roads and new buildings that will enhance visitor experiences. The growth of "tourism infrastructure" has been supported through the identification of commercial sites in the I-81 corridor and the development of restaurant and hotel projects that support leisure travel activities. The growing greenway movement in the Roanoke Valley will receive a "boost" when the Hanging Rock Battlefield Trail is constructed in 1998. This project will not only provide a bicycle and pedestrian link between this area of the County and the City of Salem, but will recognize a Civil War battlefield. Interest in Civil War topics is a key attraction for visitors to Virginia so this project should have a positive influence on tourism in the Roanoke Valley. Tourism Program Strategy MISSION: To develop and implement plans and programs to attract visitors to Roanoke County. GOAL: To increase the number of visitors to Roanoke County. 11 ~~ OBJECTIVES: To increase the average length of stay of visitors in Roanoke County 2. To increase travel related expenditures 3. To increase tourism product in Roanoke County 4. To increase tourism infrastructure in Roanoke County. ACTIVITIES: 1. Work closely with the Roanoke Valley Convention and Visitors Bureau and the Virginia Tourism Corporation to market the Roanoke Valley as a destination location for leisure travelers, bus and group tours, conventions and business travelers 2. Support the operations of Virginia's Explore Park as it develops into a regional destination attraction (tourism product) 3. Pursue the development of special events sponsored by the Parks and Recreation Department that use Green Hill Park and other County locations as a venue for seasonal outdoor recreation activities, i.e. Ed and Sandy Lee Statewide Rugby Tournament, Roanoke Symphony Volunteer Association Polo Match (tourism product) 4. Support the location and development of that portion of the regional greenway system in the County; i.e. Hanging Rock Battlefield Trail, Garst Mill Greenway (tourism infrastructure) 5. Promote the development of the six interchange areas on I-81 so that leisure travelers may find a range of travel services and accommodations for their needs (tourism infrastructure) 6. Locate a National Park Service orientation and interpretation center at Virginia's Explore Park as a tourism destination (tourism product) 7. Support the efforts to improve signage, install low band radio and to draw travelers from the four Blue Ridge Parkway access points into the Roanoke Valley 8. Support efforts to develop Virginia Mountain Country as a private conference and outdoor recreation venue (tourism infrastructure) 9. Support regional special events such as the Trebark Archery Shooters Association Pro-Am Tournament, Tour DuPont, mountain biking, NCAA Division III football, baseball and basketball championships and the Commonwealth Games (tourism product) 12 ~A 10. Support and promote private destination locations such as Dixie Caverns (tourism product) 11. Support the efforts of the Hanging Rock Battlefield and Railway Preservation Foundation to recognize the Hanging Rock Battlefield (1864) as a tourism destination (tourism product) 12. Recognize that viewsheds, vistas and scenic areas are essential ingredients in the experiences of travelers to the Roanoke Valley and support efforts to preserve and protect these features (tourism product) 13. Support the efforts of the National D-Day Foundation to develop the national D- Day Memorial at their site in adjacent Bedford County (tourism product). IMPACT MEASURES: 1. Increase in meal and transient occupancy tax receipts 2. Increase in admissions tax receipts 3. Increase in attendance at Virginia's Explore Park 4. Increase in number of visitor/inquires recorded at Roanoke Valley Visitors Center 5. Increase in hotel/motel occupancy rates/average length of stay 6. Increase in number of group/tour package and convention requests and actual group/tour/conventions. 13 Community Development A new role for the Department of Economic Development is the support of community development activities in the County. This broad topic recognizes that the community is the economic development product that is being promoted. The efforts of the staff to support the development of Virginia's Explore Park, the Hanging Rock Battlefield Trail, and the development of the Roanoke County Center for Research and Technology have resulted in the formation of new approaches in working with citizens who reside in communities where those projects are located. The Williamson Road mini-grant program (managed by the Department of Planning & Zoning), the McDonald Farm project and the Petition for Public Works projects (managed by the Utility Department) provides models for community development applications in other geographic areas of Roanoke County. Community Development Program Strategy MISSION: To create an effective mechanism whereby County officials can work together with citizens to develop or preserve their desired community in its economic and social dimensions. GOAL: To recognize the community as the economic development product. OBJECTIVES: 1. To develop or identify programs and projects that improve specific geographic communities in Roanoke County 2. To work with civic leagues to implement County programs and projects as requested 3. To work with businesses, neighboring localities and property owners to implement County programs and projects as requested. ACTIVITIES: 1. Continue the Williamson Road mini-grant program in order to improve the physical appearance of businesses in the County portion of the Williamson Road corridor 14 ~-3 2. Develop a planning process whereby "communities" can request County assistance to develop or preserve their community with programs and projects 3. Form an internal County "team" composed of members from Economic Development, Planning & Zoning, Utilities, Community Relations, Parks and Recreation and other Departments (as needed) to determine the level and type of County assistance for community development and target geographic areas of the County 4. Authorize funds for the development of a Master Plan for the Hanging Rock area to improve the appearance of existing properties and to redevelop vacant properties in order to build upon the public funds invested with the Hanging Rock Battlefield Trail 5. Work with the Town of Vinton to complete a feasibility study of the McDonald Farm property so that 100 acre tract may be developed in the future for mixed use development 6. Assist the Town of Vinton with its downtown redevelopment efforts 7. Develop a Community Development Training Academy for civic leagues, citizens and business leaders to access County assistance, programs and projects in a proactive manner. IMPACT MEASURES: Improvement in physical appearance of property 2. Increase in real estate assessments due to application of County programs. 3. Increase in new business locations and/or expansions of businesses in designated Community Development areas. 4. Positive citizen responses for community development projects 5. Increase in local tax receipts from such sources as: sales tax, personal property, and business license. 15 -~ Key Strategies Upon adoption of the Economic Development Strategy, 2000 and Beyond, the Department of Economic Development recommends that the Board of Supervisors also adopt the following Key Strategies: 1. Incorporate the Economic Development Strategy into the annual budget review process and into the annual review and update of the Capital Improvements Program (CIP) by prioritizing objectives and activities as set forth in the Strateav, and by requesting that the staff provide to the Board at the beginning of the calendar year an annual report, The Economic Development Annual Activity Report, that analyzes the manner by which each of the program areas in the Strateav has been addressed and how each program area is anticipated to be accomplished in the year ahead. 2. Forward the Economic Development Strategy to the Planning and Zoning Department for due consideration and coordination as part of the Comprehensive Plan update. 3. Recognize that Roanoke County government should consistently facilitate a regulatory process that not only encourages but enhances the expansion of existing business and the attraction of new business to Roanoke County. 16 A-041498-4 Item No. ~-" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: April 14, 1998 AGENDA ITEM: Request for an appropriation of $17,000 for Roanoke County's share of a marketing feasibility study for the McDonald Farm property COUNTY ADMINISTRATOR'S COMMENTS: ~ ~~ SUMMARY OF INFORMATION: Roanoke County and the Town of Vinton are desirous of providing marketable sites for commercial and industrial uses. The Town owns an approximate 100 acre tract on Hardy Road in Roanoke County known as the McDonald Farm. The town and County hired Hill Studios PC, to prepare a Master Plan for the property and sponsored an open design charette in October 1996 to obtain input from the citizens and business community. The resulting Master Plan proposes a mixed use development of the property with retail, restaurant, office, industrial, and open space uses. Specific care is taken to blend these with the existing topography and to buffer the site from adjacent residential subdivisions and the Blue Ridge Parkway. The Town of Vinton has recommended that a marketing feasibility study be undertaken before any property rezoning is requested. Subsequently, the Roanoke Valley Economic Development Partnership prepared a request for proposal for qualified consulting firms. Interviews were conducted by a joint committee of Town and County representatives and ZHA, Inc. of Annapolis, Maryland, was selected to perform the marketing feasibility study. The Partnership will oversee ZHA, Inc. in the performance of the study. The Town of Vinton approved its share of $17,000 at a Council meeting on Apri16, 1998. Staff is requesting that the Board of Supervisors approve and appropriate its $17,000 share of the cost of the marketing feasibility. FISCAL IMPACT: Positive fiscal impact due to implementation of Master Plan and creation of new investment and employment opportunities. Funds for the County's share of $17,000 are contained in the Department of Economic Development's public private partnership fund (102230). ~4 • •\ •- STAFF RECOMMENDATION: ~- y Staff recommends that the Board of Supervisors appropriate $17,000 from the public private partnership fund for its share of a marketing feasibility study for McDonald Farm. Respectfully submitted: ~~~~, Melinda J. Cox, onomic De elopment Specialist Approved: Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Absent Approved (x) Motion by: Bob L. Johnson to approve Harrison _ x Denied () appropriation Johnson _ x Received () McNamara _ _ x Referred () Minnix _ x To () Nickens x cc: File Melinda J. Cox, Econ Development Specialist Diane D. Hyatt, Director, Finance ~-~ MEMORANDUM TO: Ms. Beth Doughty, the Regional Partnership Foundation, Inc. FROM: Sarah Woodworth, Vice Presiden ~ ~ ~~ RE: McDonald Farm Project DATE: March 10,1998 Beth, -------------------------------------------------- Thank you and the Selection Committee for giving ZHA and Engineering Concepts the opportunity to work with you on the McDonald Farm project. We are really looking forward to this challenging assignment! Attached is a copy of ZHA's contract for professional services. If the contents of the contract and its schedules are acceptable to you and the Town and County please execute both copies and return them to me for execution. If there are changes or issues you would like to discuss, just give me a call. I have removed from the Scope of Services the Executive Golf Course analysis. The budget has been adjusted and reduced by $5,000 to reflect the reduction in services. The entire $12,000 has not been deducted because there will be additional work :.associated with identifying an appropriate land use to replace the golf course. I have included the optional tasks in Schedule C, but these tasks are not considered in the budget. The contract amount is for the Scope of Work submitted in our proposal with the exception of the golf course market analysis. If the contract is satisfactory we need to schedule a kick off meeting. ZHA would like to get started as soon as possible. Before the kick-off meeting we will need to get any information you, the County, or the Town has on demographics, trends, land use policies, market, etc. In addition, we need to discuss interview candidates. During the kick-off meeting trip, we would like to conduct interviews with persons knowledgeable about market opportunities and constraints and persons that can shed some light on objectives and pertinent issues. If I can get a list of interviewees I will set up the appointments. c~y PROFESSIONAL SERVICES AGREEMENT This PROFESSIONAL SERVICES AGREEMENT is effective as of the day of 199_, by and between the Regional Partnership Foundation, Inc. (the "Client") and ZHA, Inc., a Delaware corporation having its principal place of business in Annapolis, Maryland ("ZHA"). WHEREAS, the Client desires to engage ZHA as an independent contractor as set forth in the Scope of Services; and WHEREAS, ZHA is willing to provide such services on behalf of the Client on the terms and conditions hereinafter set forth; NOW, THEREFORE, in consideration of the foregoing and of the mutual covenants and agreements hereinafter set forth, the parties agree as follows: 1. ENGAGEMENT OF ZHA The Client hereby engages ZHA as an independent contractor to perform the services hereinafter set forth, and ZHA hereby accepts such engagement. 2. ZHA SERVICES 2.1. Scope of ZHA Services ZHA shall perform those services described in Schedule A, attached hereto (the "Scope of Services"). The parties may agree at any time to expand or modify the Scope of the Contract Services, and the compensation therefor. The Client understands that the Contract Services do not include any specialized technical support tasks (such as the preparation of detailed architectural and engineering studies or presentation models, appraisal services, legal services, soil testing), or any other services not expressly included as a Contract Service. In the event the parties determine that the performance of such specialized technical support tasks are necessary or appropriate in conjunction with the Contract Services, then ZHA, as agent for the Client, shall subcontract for the performance of such specialized technical support tasks as the parties may agree. ~-y 2.2. Time of Performance ZHA shall commence performance of the Contract Services upon execution of this Agreement and shall continue such performance for a period of three months thereafter (the "Initial Term'). ZHA anticipates that it will be able to complete performance of the Contract Services within the Initial Term, subject, however, to delays beyond ZHA's reasonable control. The term of this Agreement shall be automatically extended for an additional term that may be requested by the Client and agreed to by ZHA, or for such longer period as is agreed by both parties. 2.3. Assistance from Client To assist ZHA in performing the Contract Services, the Client shall furnish to ZHA, without charge, copies of all available background reports, memoranda, correspondence, ordinances, legislation, rules and regulations, technical data and other information reasonably requested by ZHA that is relevant to the Contract Services to be provided by ZHA, including, but not limited to, documentation on community demographics, infrastructure, housing, environmental conditions, traffic patterns, finances, public resources, utilities, land ownership, and availability, topography and physical conditions, land and improvement values and land-use and development plans. In addition, the Client shall be responsible for taking, in cooperation with ZHA, such actions as may be necessary to obtain required reviews and approvals from appropriate public agencies. 2.4 Subcontract Services ZHA may subcontract, on the Client's behalf, for the services described in Schedule B--Subcontractor Services, attached hereto, to be provided by Engineering Concepts (the "Subcontract Services"). All Subcontract Services shall be performed under the supervision of ZHA. Except as otherwise specified in this section and authorized in writing by the Client, ZHA may not subcontract any of the Contract Services. 3. COMPENSATION AND EXPENSES 3.1. Compensation The Client shall pay ZHA for the time spent by ZHA personnel performing Contract Services. Such time charges shall be based on the regular billing rates of ZHA personnel prevailing at the time the Contract Services are performed. The Client shall also pay ZHA for all Subcontract Services authorized and invoiced through ZHA, if any. It is understood that the amounts payable to ZHA pursuant to the terms of this Agreement are not dependent upon the nature of the conclusions reached, or the reports or advice given by ZHA in the course of performing the Contract Services, or upon the success or lack of success of the Client's project. E-y 3.2. Ext~ense Reimbursement In addition to Client's payment of the consideration provided under Section 3.1. hereof, Client shall reimburse ZHA for all out-of-pocket expenses incurred by ZHA in connection with its performance of the Contract Services, including, but not limited to, travel and subsistence expenses incurred outside the City of Annapolis, Maryland, telephone calls, postage, messenger, courier, and other communications expenses, the cost of computer time, and any specialized graphics or reproduction work. 3.3. Maximum Compensation Unless otherwise agreed by the parties, the maximum total amount payable to ZHA as charges shall not exceed Thirty Nine Thousand Eight Hundred Dollars ($39,800.00). ZHA anticipates that it will be able to complete performance of the Contract Services for no more than the Maximum Amount, subject, however, to delays or expenses beyond ZHA's reasonable control. If circumstances arise in the course of this work that reduce or increase the services to be performed by ZHA, this Agreement may be amended to reflect those changes by agreement in writing signed by both parties. Unless otherwise agreed by the parties, ZHA shall not be required to provide Contract Services or to incur any related expense to the extent the cost of such Contract Services and related expenses would exceed the Maximum Amount. 3.4 Payment Terms ZHA shall send invoices to the Client no more frequently than once per month, reflecting compensation due for services rendered by ZHA and reimbursement due for expenses incurred by ZHA. All invoices are payable upon receipt by the Client. Balances outstanding more than thirty (30) days from the date of an invoice shall be subject to monthly interest charges of one and one-half percent (1.5q) of the outstanding balance. If payment for an invoice is not received within sixty (60) days of the invoice date, ZHA reserves the right to suspend performance of Contract Services until ZHA receives all payments due. The Client agrees to pay all costs and expenses, including reasonable attorneys' fees, incurred by ZHA in collecting any amounts due under such circumstances. 4. TERMINATION OF AGREEMENT The Client may terminate this Agreement at any time upon ten (10) days' notice to ZHA. In the event of termination pursuant to this Section 4, the Client shall remain liable to ZHA for all compensation payable to ZHA for Contract Services actually performed by ZHA prior to such termination, and for all expenses incurred by ZHA prior to such termination in connection with the performance of the Contract Services (including, without limitation, the cost of any Subcontract Services). ~-Y 5. MISCELLANEOUS 5.1 Confidentiality ZHA shall not release to any person, except the Client's representatives and such others as are authorized by the Client, any reports or related materials prepared for the Client pursuant to ZHA's performance of the Contract Services and maintained confidentially by the Client. However, this Agreement does not preclude ZHA from performing any service (whether or not similar in nature to a Contract Service) on behalf of other clients in the Client's community or elsewhere. 5.2 Assi ent The Client may assign this Agreement, in whole or in part, so long as the Client gives ZHA thirty (30) days' notice of such assignment and remains fully liable for all money due or that may become due ZHA pursuant to this Agreement. ZHA may not assign this Agreement, in whole or in part; provided, however, that upon thirty (30) days' notice to Client (1) ZHA may assign this Agreement to the surviving or successor corporation or other entity resulting from any ZHA merger, consolidation or sale of substantially all of its assets; and (2) ZHA may assign claims for money due or to become due ZHA from the Client pursuant to this Agreement. 5.3 Indemnification The Client shall indemnify, defend and hold harmless ZHA from and against all demands, claims, actions or causes of action, assessments, losses, damages, liabilities, costs and expenses, including but not limited to interest, penalties, attorneys' fees and disbursement and the cost (valued at prevailing hourly rates) or ZHA personnel preparing for and giving testimony, asserted against, imposed upon or incurred by ZHA by reason of or resulting from any claim or other assertion of liability by third parties in connection with any reports, advice or other services provided by ZHA to the Client pursuant to this Agreement. ZHA shall indemnify, defend and hold harmless the Client from and against all demands, claims, actions or causes of action, assessments, losses, damages, liabilities, costs and expenses, including but not limited to interest, penalties, attorneys' fees and disbursement asserted against, imposed upon or incurred by ZHA by reason of or resulting from any claim or other assertion of liability by third parties arising from the work of ZHA in performing the Contract Services. 5.4 Governing Law This Agreement, the rights and obligations of the parties and any claims or disputes relating thereto shall be governed and construed in accordance with the laws of the State of Virginia. Ey 5.5 Entire Agreement This Agreement, including all documents referred to herein, constitutes the entire agreement between and among the parties with respect to the transactions contemplated by this Agreement, and it supersedes all prior oral or written agreements, commitments or understandings with respect to the matters provided for in this Agreement. No amendment, modification or discharge of this Agreement shall be valid or binding unless set forth in writing and duly executed by the parties hereto. 5.6 Notices All notices, demands, request or other communications which may be or are required to be given by either party to the other pursuant to this Agreement shall be in writing and shall be hand delivered, mailed by first-class registered or certified mail, return receipt requested, postage prepaid, sent by overnight express delivery, postage prepaid, return receipt requested, or otherwise transmitted, addressed as follows: (a) If to ZHA: Ms. Sarah Woodworth ZHA, Inc. 121 Cathedral Street Annapolis, Maryland 21401 Telephone: (410) 267-7070 Fax: (410) 267-0025 (b) If to Client: Ms. Beth Doughty The Regional Partnership Foundation, Inc. 111 Franklin Plaza, Suite 333 Roanoke, VA 24011 Telephone: (540) 343-1550 Each party may designate by notice in writing a new address to which any notice, demand, request or communication may thereafter be so given, served or sent. Notice shall be deemed given for all purposes at such time as it is delivered to addressee (with the return receipt or the delivery receipt being deemed conclusive evidence of such delivery) or at such time as delivery is refused by the addressee upon presentation. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed on their behalf, as of the day and year above first written. ZHA, Inc. The Regional Partnership Foundation By: By. Title: Title: contract/roanoke ~_'~~~~ SCHEDULE A To complete the Marketing Study for the McDonald Farm properly, the ZHA Team will perform a series of phased tasks. While every assignment is unique, the ZHA Team has found that these tasks and this phasing program are efficient and effec- tive in conducting a study of this type. PHASE I --PROJECT INITIATION AND BACKGROUND ANALYSIS In this initial phase, the ZHA Team will collect data and conduct the basic research and analysis necessary to develop an understanding of the physical and eco- nomic characteristics of the McDonald Farm site and its surroundings, including the Town of Vinton, Roanoke County, and the Roanoke Valley region generally. This understanding will define the foundation and context for later evaluations of potential development opportunities. Task 1.1 Kick-Off Meeting: Client Objectives, Project Administration, and Site Tour The ZHA Team will meet with representatives of the Regional Partnership Foundation (the Client), the Town of Vinton, and Roanoke County to clarify issues and assumptions affecting the process and products of this assignment. In addition to focusing on client objectives, additional topics to be covered will include: • Respective responsibilities of each member of the ZHA Team; • Finalization of the project schedule; • Review of the technical scope of work for the project; • Review of critical milestones and client decision points relative to the overall project schedule; • Identification of relevant data sources; • Identification of key individuals and/or groups to be interviewed; ~-y -z- Range of land uses to be analyzed, with particular attention to the appro- priateness of conventional housing as an option; and, Key issues and working assumptions. During this meeting, the ZHA Team will also tour the site and the surrounding area with selected members of the client group. Task 1.2 Document/Plan Review The ZHA Team will review all existing studies, surveys, plans, develop- ment ordinances, and other data available through the Client. This review will familiar- ize the Team with the background context for the study and provide an understanding of the factors that have driven the community's market dynamics over time. The ZHA Team's review of the McDonald Farm Master Plan will hold particular significance, as the Team understands that the Client hopes to support the implementa- tion of this community-derived plan if it is proven to be economically supportable. The ZHA Team will also examine recent and existing programs relating to eco- nomic development in Roanoke County. This review will enhance the team's under- standing of the forces shaping the development context, as well as the history of successes and failures that should influence future development recommendations. Task 1.3 Interviews The ZHA Team will conduct a series of confidential interviews with iden- tified public and private individuals and/or groups possessing relevant information or experience. Interviews will be conducted with individuals identified by the client group in the kick-off meeting, which may include government officials, local merchants and developers, community leaders, etc. These interviews will allow the ZHA Team to gain perspective on the following types of issues: t-y -3- • Definition of the market area for new developments on the McDonald Farm site; • Areas and specific developments that would compete with development on the McDonald Farm site; • Influence of regional attractions such as the Blue Ridge Parkway, Smith Mountain Lake, Virginia Explore Park, and the Peaks of Otter; • Business patterns and dynamics -- e.g., traffic flows, nearby amenities, infrastructure issues -- that might shape future development opportuni- ties; • Image issues and constraints to new development; and • Any unanticipated factors (e.g., new legislation, significant corporate or government agency relocations) that may affect development processes or market conditions. Task 1.4 Demo raphic Anal. sis After reviewing the materials furnished by the Client, the ZHA Team will collect additional data regarding demographic trends, conditions, and (where available) projections. Working with this data, the ZHA Team will analyze the demographic -characteristics in the market area surrounding the McDonald Farm site. Specifically, the ZHA Team will analyze local population growth trends and characteristics such as age, income levels, employment, buying income, home values, etc. This analysis will give the ZHA Team and the Client an understanding of the demographic base that will gen- erate demand for future developments on the McDonald Farm site. Task 1.5 Economic Framework Anal, sis The ZHA Team will analyze the economic conditions in Vinton, Roanoke County, and the Roanoke Valley. This analysis will focus on the community's economic base, recent patterns of growth or decline in local industries and/or corporations, ongo- ing changes in government agency structures and locations, the effects of industry shifts (involving issues such as airline hub location decisions), recent real estate development patterns, and the project site's niche within a larger, regional context. ~- y ~_ _: PHASE II IDENTIFICATION OF DEVELOPMENT OPPORTUNITIES, ASSETS AND CONSTRAINTS In this phase the ZHA Team will analyze the physical, economic, social, and pol- icy-related factors that may support or inhibit future development opportunities on the McDonald Farm site. The result of this task will be a preliminary identification of the assets and constraints that will shape development opportunities on the subject site. Task 2.1 Physical Site Assets and Constraints In this task, the ZHA Team will analyze the key development assets and constraints involving the physical characteristics of the site and its immediate environ- ment. The analysis will focus on a broad range of physical features and environmental issues including without limitation the following: • Topography • Soils • Slopes • Wetland Areas and Drainage Systems • Flood Hazard Areas • Vegetation and Wildlife Conservation Requirements • Environmental Contamination Issues • Sensitive Areas and Other Physiographic Elements Task 2.2 Public Infrastructure and Transportation Issues In this task the ZHA Team will analyze the infrastructure serving the site, plans for future infrastructure improvements, and other elements of the site context that could have a bearing on the future development of the site. Such elements might include: • Primary and secondary vehicular access to the site, and potential altera- tions to the existing system of access points. Internal circulation patterns within the McDonald Farm master plan cam- pus and their effects on the orientation and integration of future uses con- ducted within the existing and future buildings. -5- Ey • Nearby, off-site traffic patterns, volumes, public transportation services, and their effects on future uses on the McDonald Farm site. • Availability, capacity and location of utilities, and public sector plans for extensions. • Availability of fiber optics. This analysis will provide an understanding of the current and expected infra- structure and services for the site. Optional Task G, below, can supplement this infor- mation with additional analysis of the types, capacities, and costs of infrastructure required by the uses in the development proposal. Task 2.3 Adiacent Land Use Patterns and Issues The ZHA Team will investigate the character of land uses and land values in the surrounding areas. The ZHA Team is well versed in the extent to which neigh- borhood support or opposition can either discourage or facilitate new development projects. The Team will identify issues relating to neighborhood concerns, traffic/trans- portation patterns, neighborhood image perceptions, competitive areas, and other such issues. At the same time, the Team will identify potential areas for enhancement, which may involve unnerved neighborhood needs, improvements to potential recreational amenities, linkages with the nearby housing developments, etc. This analysis will also examine plans for new developments that may impact reuse and development oppor- tunities on the McDonald Farm site. Task 2.4 Buildin /Property Assessment The ZHA Team will conduct an assessment of buildings currently fea- tured on the McDonald Farm site and intended for redevelopment per the Master Plan. This assessment will not comprise a technical appraisal requiring a certified appraiser. Rather, this assessment will be an engineer's and economist's evaluation that will pro- vide the Team with an understanding of each building's physical condition and suitabil- ity for various reuses. Issues to be addressed in this assessment will include without limitation: -b- F-f • General structural conditions; • Suitability of structures for renovations to potential reuses; • Issues involving materials such as asbestos, lead, etc.; • Modifications required under the Americans with Disabilities Act; and, • All other conditions affecting future renovations, adaptive reuses, and associated costs. This analysis will identify conditions which will directly influence the prospects for reuse of these buildings by private developers, as the costs of preparing the build- ingsfor functional reuse may alter the market support required to render the project feasible. PHASE III MARKET CONCLUSIONS AND FINAL REPORT In this phase, the ZHA Team will identify and quantify the market sup- portfor the various uses proposed in the Master Plan, and present these finding to the Client group and the community. Task 3.1 Market Reconnaissance and Recommendations In this task, the ZHA Team will conduct market reconnaissance regarding vazious development market sectors included in the Master Plan. This task will enable the ZHA Team to identify the market-related factors that will drive or inhibit various types of development opportunities, and provide the basis for projecting market sup- port and developer interest in the mixed uses of the current McDonald Farm plan. The ZHA Team will conduct market analyses for the land uses as identified in the Master Plan or by the Client group. Such uses may include, without limitation, the following: Lodging facilities; • Specialized and general retail; -/ - ~-y • Office uses, including medical offices, multi-tenant office space, or single- tenant "build-to-suit" space; • Light industrial uses; such as warehousing/distribution and light manu- facturing; • Institutional uses --either public or non-profit; • Private or revenue-producing recreational facilities; and, • Residential development -- conventional, nonconventional, or both. Particular attention will be given to the implications of the proposed trail circula- tion system on the site and its relation to an off-site greenway system of the Town of Vinton. These systems may affect the feasibility of a number of the uses proposed, especially those for which pedestrian or bicycle access may be desired, such as institu- tional and recreational facilities. For each development sector, ZHA will analyze recent and current trends in development activity, market niche opportunities, performances at comparable devel- opments, prevailing leasing rates, occupancy rates, tenant profiles, and planned projects. Task 3.2 Market Feasibili Testing and Absorption Projections In this task the ZHA Team will supplement its earlier market reconnais- sance work to estimate the amounts of the various types of development that the mar- ket would support over near-term (five-year) and long-term (ten-year) time Names. In building upon its prior market reconnaissance, the ZHA Team will focus more nar- rowly on the types of development identified in its alternative concepts. The Team will conduct in-depth research and analysis to determine (1) what types of uses and tenants will derive the strongest market support at this site and (2) when that space should be developed over time to match projected supply to demand. As part of this analysis, the ZHA Team will evaluate the appropriateness of the individual parcel definition proposed in the Master Plan. The Plan shows a total of nine separate land parcels ranging from 0.8 acres to 7.6 acres in size. These parcels are in addition to the anchoring uses of the proposed lodging facility, golf course, and spe- cialty retail and restaurant properties. The ZHA Team will assess the ability of these -~- ~_y parcels to meet the needs of various tenants likely to be attracted to the McDonald Farm development site. Task 3.3 Development Opportunities, Assets and Constraints Based on its findings derived from the above tasks, the ZHA Team will summarize the key assets and constraints shaping development opportunities on the McDonald Farm site. Working within this context, the ZHA Team will develop its find- ings regarding the following issues: a. General marketing feasibility for the proposed uses; b. Effect of regional economic conditions on the development of the property as proposed; c. Identification of potential tenants for development; d. Identification and profile of the potential market of consumers for development as outlined in the master plan; e. Location analysis as it relates to the ability to attract target development; Recommendations for additional compatible development on the McDonald Farm property. -9- E-y Task 3.4 Technical Memorandum The ZHA Team will prepare a technical memorandum summarizing the data and analytical findings of the and describing its preliminary development con- cepts. The Client work group will provide comments and suggested refinements, and a final report will be prepared by the ZHA Team. Task 3.5 Community Presentation After refining its findings in accordance with comments received from the Client work group, the ZHA Team will present its findings to a community group that may include neighborhood groups, representatives from the Town and County gov- ernments, and other interested individuals and entities from the community. `~ ! SCHEDULE B: SUBCONTRACT SERVICES Engineering Concepts, Inc.: Site Assessment and Optional Infrastructure Analysis. ' E-y SCHEDULE C: OPTIONAL TASKS The ZHA Team is also prepared to provide the following additional services, as requested by the Client Group (these services are not included in the budget): Optional Task G Identification of Infrastructure Requirements Building upon the information gathered in Task 2.2, the ZHA Team will identify the levels of public infrastructure service required for the various uses proposed for the McDonald Farm site, including roads and circulation systems, water/sewage, electric- ity, gas, fiber optics, etc. Estimated costs associated with the provision of these required services and recommendations for phasing of this infrastructure development will also be provided. Optional Task H Development Impacts In order to assist the Client work group in its evaluation of the alternative con- cepts, in this task the ZHA Team will assess the economic, social, fiscal, and other impacts that the development impacts will exert on the site and its surrounding areas. The benefits generated by this project will be balanced against the associated costs. The ZHA Team will analyze impacts including direct employment increases derived from the construction and continuing operations; increases in retail sales; increased income, property and sales tax revenues, social impacts, and changes in market dynamics relating to business patterns in the Roanoke Valley area. The Team will also analyze the public contribution likely to be required for this development pro- ject, based on the findings of Optional Task G, above. Optional Task I Implementation Issues The ZHA Team will identify issues that are likely to arise in the implementation of the development plan. As a result of this analysis, the ZHA Team will prepare an annotated list of potential obstacles to development, including regulatory issues, politi- cal issues, land costs, lending practices, environmental issues, perceived developer solicitation problems and other such issues. The implementation issues will also include recommendations on many proactive measures the Client, the Town of Vinton, and the County can enact to promote the redevelopment of the McDonald Farm site. Recommendations on developer and tenant solicitation, financing, negotiations, and .~ _2_ ~--y -- regulatory changes will be offered, in response to the perceived barriers to redevelop- ment. Optional Task T Implementation Services Though not specifically requested in the RFP, the ZHA Team will also be pre- pared to provide additional services, subject to a future amendment of the Marketing Study contract. These services represent the unique and proven ability of the ZHA Team members to successfully guide public entities through the entire development process. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 14, 1998 RESOLUTION 041498-5 AUTHORIZING THE EXECUTION OF A PERFORMANCE AGREEMENT WITH LOWE'S COMPANIES AND AN APPROPRIATION OF FUNDS THEREFOR WHEREAS, the County of Roanoke desires to promote and encourage the economic development of Roanoke County, Virginia, and the Roanoke Valley by the expansion of existing businesses in the Roanoke Valley, in order to provide for increased employment and corporate investment in the County; and WHEREAS, this increased employment and investment constitutes a valid public purpose for the expenditure of public funds; and WHEREAS, Lowe's Companies desires to support these economic development efforts of the County by expanding its facilities in the County. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the execution of a performance agreement with Lowe's Companies for the expansion of certain economic development facilities in Roanoke County is hereby authorized and approved. 2. That $200,000 was previously appropriated to this project by Ordinance 102897-7. 3. That an additional $300,000 is necessary to pay for the County's performance obligations under this agreement. These funds are hereby appropriated from 1 r the General Fund Unappropriated Balance. 4. That the County Administrator is authorized to execute said performance agreement on behalf of the County, upon form approved by the County Attorney. 5. That this resolution shall take effect immediately. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisors McNamara, Nickens A COPY TESTE: cc: File Timothy W. Gubala, Director, Econ Dev Diane D. Hyatt, Director, Finance Paul M. Mahoney, County Attorney u:~wrnocs~ceame,s~xu,su,owFS.PEx .-• .~ . ~/ Mary H. Allen, CMC Clerk to the Board of Supervisors 2 Item No. ~`.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, MEETING DATE: April 14, 1998 AGENDA ITEM: Request for approval of a resolution authorizing a performance agreement with the Lowe's Companies and an appropriation of $300,000 for public improvements for the Lowe's project in the Pinkard Court area COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The Lowe's Companies have selected an approximate 22 acre site in the Pinkard Court area for the construction of an approximate 128,000 square foot retail store that will employ 125. Lowe's has indicated that they will invest approximately $12 million in this new facility. The estimated annual tax revenues that will be generated from real estate, tangible personal property, sales and business license is $657,600. The County Administrator has negotiated a draft performance agreement that will provide up to $500,000 for public improvements that will benefit the Lowe's project. These include $75,000 for a traffic signal on Route 220, $50,000 for a water line extension and $375,000 to reimburse Lowe's for drainage improvements and road construction of Summit Drive and Valley Drive. The draft performance agreement ties any reimbursement of public funds to the approval of Lowe's site plan, the approval of a certificate of occupancy, and the acceptance of road and drainage improvements by the County and VDOT. Staff is requesting that the Board of Supervisors authorize the County Administrator to execute a performance agreement with Lowe's Companies on a form approved by the County Attorney. A sum of $200,000 has already been appropriated from the proceeds of the sale of Pinkard Court Elementary School. Staff is requesting that the remaining $300,000 be appropriated from the unappropriated fund balance. ' ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 14, 1998 RESOLUTION AUTHORIZING THE EXECUTION OF A PERFORMANCE AGREEMENT WITH LOWE'S COMPANIES AND AN APPROPRIATION OF FUNDS THEREFOR WHEREAS, the County of Roanoke desires to promote and encourage the economic development of Roanoke County, Virginia, and the Roanoke Valley by the expansion of existing businesses in the Roanoke Valley, in order to provide for increased employment and corporate investment in the County; and WHEREAS, this increased employment and investment constitutes a valid public purpose for the expenditure of public funds; and WHEREAS, Lowe's Companies desires to support these economic development efforts of the County by expanding its facilities in the County. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the execution of a performance agreement with Lowe's Companies for the expansion of certain economic development facilities in Roanoke County is hereby authorized and approved. 2. That $200,000 was previously appropriated to this project by Ordinance 102897-7. 3. That an additional $300,000 is necessary to pay for the County's performance obligations under this agreement. These funds are rl hereby appropriated from the General Fund Unappropriated Balance. 5 4. That the County Administrator is authorized to execute said performance agreement on behalf of the County, upon form approved by the County Attorney. 5. That this resolution shall take effect immediately. C:\OFFICE\WPWIIV\WPDOCS\AGENDA\ECON\LOWES.PER 2 ~- ~ S Fiscal Impact: Staff estimates that Roanoke County will receive a payback of $657,600 of new tax revenues from its investment within the first year after occupancy of the Lowe's retail store. Staff notes that $200,000 of proceeds from the sale of Pinkard Court Elementary School have been appropriated for the Lowe's project and that $300,000 should be appropriated from the unappropriated fund balance. STAFF RECOMMENDATION: Staff recommends approval of the attached resolution to authorize the execution of a performance agreement with Lowe's Companies and the appropriation of $300,000 for public improvements for the Lowe's project. Respectfully submitted: _- Timothy W. Gub la, Director of Economic Development Approved: Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: No Yes Abs Harrison _ _ _ Johnson _ _ _ McNamara _ Minnix _ _ _ Nickens Attachment .- A-041498-6 ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 14, 1998 AGENDA ITEM: Approval of Health Insurance Contract for School and County Employees COUNTY ADMINISTRATOR'S COMMENTS• SUMMARY OF INFORMATION• The County of Roanoke and the County of Roanoke Schools currently participate in a joint health insurance program for their employees through Trigon Blue Cross/Blue Shield We have experienced significant increases in claims in the last year and a half due to a combination of a large number of significant claims and an overall increase in smaller claims. The higher usage of the health insurance results in higher premiums. Our current contract with Trigon Blue Cross/Blue Shield expires June 30, 1998. Request for proposals were recently released with health insurance coverage beginning July 1, 1998. Eleven responses were received and evaluated by a committee composed of County and School staff and our consultant Slaubaugh Morgan White. The attached consultant report goes into detail of the selection process and the ranking of each company. Since the County and the School both experienced significant claims increases in the last year and a half the bids from all the health insurance carriers included a fairly significant increase in premiums. It is the consensus of the committee to award the health insurance contract to Aetna/LTS Healthcare for the following reasons: 1. Aetna has network access to both Columbia Lewis Gale and Carilion providers. 2. For POS participants there is a larger selection of physicians from which to choose minimizing the need to select a participating network physician. 3. Aetna guarantees to keep the facility network throughout the term of the three year contract. 4. The premium increase proposed by Aetna was less than Trigon's proposed increase for the 1998-99 plan year. 5. Aetna has agreed to roll over the existing Trigon deductible amount for the 1998 calendar year. 6. Aetna has agreed to wave the preexisting clause for those employees that have previously satisfied the clause with coverage through Trigon. There will be some changes in the plan design as outlined in the attached consultant's report. The major differences are outlined below. M:\FINANCE\COMMON\BOARD\4-14-98D.WPD April 8, 1998 ~~ 1. For the comprehensive plan the annual deductible is increasing from $200-individual/$400- family to $300-individual/$600-family. 2. For the comprehensive plan the annual out-of-pocket limit is increasing from $1,000- individual/$2,000-family to $2,000-individual/$4,000-family. 3. For the POS network the annual deductible has been eliminated. 4. For the POS plan hospital coverage was previously paid at 80% but, will now be paid at 100%. The above changes in the plan design not only recognize the increased cost of providing the comprehensive plan option but also serve as an incentive for employees to switch from the comprehensive plan to the POS plan. Staff realizes that there will be a major communication program effort required to provide needed information for all the employees regarding this transition in health insurance carriers. We will begin working immediately with Aetna representatives to make sure that all the employees are comfortable with the changes and make the transition as smooth as possible. Attachment A shows the current health insurance rates and the proposed rates for 1998-99. The rates reflect an overall increase of approximately 15.9%. On the average, the County and Schools are paying for 10% of the increase, the employees are paying for 5% of the increase and the remaining.9% is coming from the health insurance reserves. Attachment B and C show the projected health insurance reserve balance at June 39, 1999. The Trigon stock was sold in late 1997 when the price of the stock reached $25 per share. The gain on the sale of this stock is reflected in the health insurance reserves. The original basis value was reflected in last years health insurance reserve. On April 8, 1998 the School Board approved the award of the health insurance contract for School employees to Aetna/US Healthcare. STAFF RECOMMENDATION: Staff recommends awarding the health insurance contract for School and County employees to Aetna/US Healthcare. SUBMITTED BY: Elmer C. Hodge County Administrator M:\FINANCE\COMMON\BOARD\4-14-98D.WPD April 8, 1998 ~~~,P ---------------------------------------------------------------------------------------------- ACTION VOTE No Yes Absent Approved (x) Motion by: Fenton F. Harrison to Harrison _ x Denied () approve health insurance contract Johnson _ x Received () with Aetna McNamara _ _ x Referred () Minnix _ x To () Nickens - _ x cc: File Diane D. Hyatt, Director, Finance Joseph Sgroi, Director, Human Resources Dr. Deanna Gordon, School Superintendent M:\FINANCE\COMMON\BOARD\4-14-98D.WPD April 8, 1998 Attachment A ~- ~o .~ O a 0 n O L A x .~ v u C ~ a ~ ° ;G x a a = R r7 '~ i~ ,a Q r' M C N t..) ` 9 y y ~ 7 aR~° a` a y N O Q J C1 `~ M ~ a ~ a a ~ V V ~ .....N... ~ J ~ -' a '" '~ z v i o „ A ~E `C 'a ~ ;~ I ~oxt~ v1 N 7 ~ j~ ~/1 M M Vl M M ai a; y ~ y ~o~ ~ o ~ - ~ a~~o a. E O o0 u Gs7 y N ~ o >,... v ir .~ ~ y C ^ ^ N a i Lq N 00 ~ j; 70 v1 ~ ~ ~ ~ •~ ~ '7 I~ `O M O G ` , N ~ , F L S. i ~„ H O O ~ L ~.' C :=7 '.. e e e O O O j O O O I I~~ vi C o A y y O ~O O C O ~ M M V1 r ~ N ~ a 9 I W ~ ~. ~7 N N L i~ ++ O ~/1 [~ y ~o c~ a .. -~ N ~ ~ ~ vU~ 7 ~0 N M 00 N R =~ ~ O ~O _ a a ~a O C N ~ ~ 4 r _^_ T ~ ~ f . N a' ~ n ~ 7 ~?. ~n .N.. ~~ ~G N ~O ... ~O O vi a ~ N e e 0 0 0 .: O O ~ ~ n M M C ~O N ~ ~ ~ = a ~ z x ~o v, v1 00 oo~o a N N ~O 70 Q N `O ~/1 ~O -+ 70 [~ ~C ~- N R ~o ~o x N ?~ [~ O a ~-+ .~ r y1 o ~' o O O O O O O ~o c~ o -' M '7 ~O N 00 V1 M N a ~o ~o M M 7 ~--~ N "' O O [~ ~ [~ N a O M ~O N N M `O N 70 N `S ~D I~ ~ y ~ ~ N M ~O ~ ~ ~ T A ~ ~ ~ ;~r%_ .'~.~ Attachment B County Health Insurance 1998-99 Budget Estimates of 1998-99 Health Insurance Expense Based on Aetna Proposal Budget sources of funds $1,838,469 Estimated Uses of funds 2,065,638 Shortfall of budgeted health insurance ($227,169) Analysis of Health Insurance Reserve Estimated Balance in Health Insurance Reserves $1,140,925 Less IBNR (476,702) Less June withholdings for July payment (125,500) Estmated Surplus in Reserve at June 30, 1998 538,723 Activity from 1998-99 budget Estimated Usage included in 1998-99 budget (from above) (227,169) Additional enrollment during 1998-99 (50,000) Enrollment shift (10% - 37 people @ $30.68 month) 14,000 Estimated surplus (deficit) in reserve at June 30,1999 $275,554 -~ Attachment C School Health Insurance ' 1998-99 Budget ~_~ Estimates of 1998-99 Health Insurance Expense Based on Aetna Proposal Budget sources of funds needed for 1998-99 Budget for regular employees $3,048,320 Budget for retirees 432,890 3.481.210 Estimated Uses of funds Estimate for regular employees 3,395,475 Estimate for retirees 450,223 3,845,698 Shortfall of budgeted health insurance ($364,488) Analysis of Health Insurance Reserve Estmated Balance in Health Insurance Reserves $1,727,240 Less I B N R (842, 892) Less June withholdings for July payment (398,000) Estimated Surplus in Reserve at June 30, 1998 486,348 Activity from 1998-99 budget Estimated usage included in 1998-99 budget (from above) (364,488) Additional enrollment during 1998-99 (75,000) Enrollment shift (10% - 54 people @ $30.68 month) 20,000 Estimated reserve at June 30,1999 $66,860 a y o Hri n ~/~+ ~. z A ti A y ~ 1 i 1 1 1 7 ii 1 C .. ~ ~ n ~ O C ~ ~ ; ~ ' `C . ~ ~ ~ N ~s C , ~ ~ ~O ~ `C ~ o O ~ ~ ~ ~ O ~ ~ ' ~ ~ ~ r 1 1 .-.. ~~ ~~ o0 O ~ ~ ~ ~ ~ ~ ~ ~v ~ v ~ Q ~~~~~~ .m ~~~v~o .~ m~'o~~`~ ~ ~, m cn ~ o -~~oo~ . cn cn ~v~•~~~ o~vo~.C~ vvQrna°c ~o~CD~~ ~c~nOxc~np v~~~~~ ~,~•~~~~ . ~ ~ ~ ~ ~ 3~"Q-O ~ O CD ~ ~ cn (D ~ O'CDC~•~ n _ O O• v ~ ~ O ~ ~_•~ ~~ CD O ~ ~ ~ ~• ~ ~ ~ O ~ ~ ~ ~T. 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(D O O ~ ~ ' 1 C 1 7 J 1 1 r -- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 14, 1998 RESOLUTION 041498-7 APPROVING THE FUNDING DISTRIBUTION METHODOLOGY FOR INCENTNE FUNDS TO BE DISTRIBUTED TO THE FIFTH PLANNING DISTRICT REGIONAL ALLIANCE WHEREAS, the Fifth Planning District Regional Alliance was created by local governments to promote increased levels of interjurisdictional cooperation in order to improve the region's economic competitiveness; and WHEREAS, the Fifth Planning District Regional Alliance was formed under the authority of the 1996 Regional Competitiveness Act and this legislation provides incentive funds to jurisdictions within a region that agree to participate in regional cooperative activities; and WHEREAS, the Roanoke County Board of Supervisors by resolution, has made a commitment to participate in the Fifth Planning District Regional Alliance; and WHEREAS, the Regional Competitiveness Program requires that each participating local government within the region approve by resolution a methodology for the distribution of incentive funds; and WHEREAS, by a vote of those attending the March 19, 1998 meeting of the Fifth Planning District Regional Alliance Board of Directors, it was unanimously recommended to local governments that funds provided through the Regional Competitiveness Program be distributed to the Alliance to assist in funding regional projects as presented in the regional Economic Strategic Plan, and that the Alliance Board .' must approve the use of such funds before the funds are expended; THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors approves the allocation of any Regional Competitiveness incentive funds be paid to the Fifth Planning District Regional Alliance and such funds be used to help implement the regional programs and projects as presented in the regional Economic Strategic Plan. On motion of SupervisorHarrison to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisors McNamara, Nickens A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File J. Lee Osborne, Chair, 5PDC Regional Alliance Wayne Strickland, Executive Director, 5PDC Participating localities: Clifton Forge City Manager Roanoke City Manager Salem City Manager Alleghany County Administrator Botetourt County Administrator Craig County Administrator Vinton Town Manager 2 ACTION NO. ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 14, 1998 AGENDA ITEM: Request from Fifth Planning District Regional Alliance for approval of funding distribution methodology for incentive funds COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: At the May 27, 1997 meeting, the Board of Supervisors approved the following funding distribution methodology for any funds provided by the Regional Competitiveness Program: (1) 90% of the total funds to be distributed on a per capita basis; (2) 8% of the total funds to be distributed based on the level of fiscal stress of each local government as calculated by the Virginia Commission on Local Government; and (3) 2% of the total funds be allocated to the Regional Alliance for administrative and research support. The Board of Directors of the Fifth Planning District Regional Alliance is asking local governments participating in the Alliance to approve a change in the funding formula distribution. The proposal calls for any funds provided through the Regional Competitiveness Program (RCP) to be distributed directly to the Alliance. The reason for this request is so the Alliance will have funds to implement the programs and projects presented in its regional economic strategic plan. Without funds going directly to the Alliance, implementation of the plan would mean that local governments would have to contribute funds for implementation. Under the new distribution, funds will go directly to the project, not to the localities. SUMMARY OF INFORMATION: This action was unanimously requested by those in attendance at the March 19 Regional Alliance Board meeting. It was felt that it was important to move forward to obtain local government approval of the funding distribution at this time because the application for regional incentive funds is due by April 30. The Alliance Board will take official action on the funding distribution proposal at its April 9 meeting. .L" `~ The Alliance's plan was developed by the Strategic Plan Committee, composed of representatives of local governments, economic development agencies, business, education, and civic organizations. Every program or project outlined in the plan benefits multiple jurisdictions, and no one locality will be the recipient of regional competitiveness program funds. The Alliance Board will have to approve the use of regional incentive funds. The revenues from the RCP represent the first time that "seed money" will be available to support a host of regional projects. Although funding from the RCP is limited since many regions in the State participate in the program, these funds should be valuable to the region to begin the process of implementing regional workforce training and economic development projects. It is anticipated that in the future the General Assembly will continue to expand the pool of funds available in the RCP so that more regional projects can be implemented. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors adopt the attached resolution supporting the proposal that all regional competitiveness funds be distributed directly to the Regional Alliance. Respectfully submitted by: mer C. Ho ge County Administrator ACTION VOTE No. Yes Abs Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Harrison Johnson _ _ _ McNamara- _ Minnix _ _ _ Nickens _ _ _ cc: File M ,^ ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 14, 1998 RESOLUTION APPROVING THE FUNDING DISTRIBUTION METHODOLOGY FOR INCENTNE FUNDS TO BE DISTRIBUTED TO THE FIFTH PLANNING DISTRICT REGIONAL ALLIANCE WHEREAS, the Fifth Planning District Regional Alliance was created by local governments to promote increased levels of interjurisdictional cooperation in order to improve the region's economic competitiveness; and WHEREAS, the Fifth Planning District Regional Alliance was formed under the authority of the 1996 Regional Competitiveness Act and this legislation provides incentive funds to jurisdictions within a region that agree to participate in regional cooperative activities; and WHEREAS, the Roanoke County Board of Supervisors by resolution, has made a commitment to participate in the Fifth Planning District Regional Alliance; and WHEREAS, the Regional Competitiveness Program requires that each participating local government within the region approve by resolution a methodology for the distribution of incentive funds; and WHEREAS, by a vote of those attending the March 19, 1998 meeting of the Fifth Planning District Regional Alliance Board of Directors, it was unanimously recommended to local governments that funds provided through the Regional Competitiveness Program be distributed to the Alliance to assist in funding regional projects as presented in the regional Economic Strategic Plan, and that the Alliance Board must approve the use of such funds before the funds are expended; _, ~ ~y E-7 THEREFORE, BE IT RESOLVED that the Roanoke County Board of Supervisors approves the allocation of any Regional Competitiveness incentive funds be paid to the Fifth Planning District Regional Alliance and such funds be used to help implement the regional programs and projects as presented in the regional Economic Strategic Plan. ACTION NO. ITEM NOMBER: Ic'- AT A REGIILAR MEETING OF THE BOARD OF SOPERDISORS OF ROANORE COIINTY, VIRGINIA AT THE ROANORE COIINTY ADMINISTRATIVE CENTER April 14, 1998 AGENDA ITEM: Ordinance to enhance emergency services by implementing an Emergency Medical Dispatch Program funded by increasing the E-911 fee from $1.06 per month to $1.46 per month COIINTY ADMINISTRATOR'S COMMENTS: Recommend approval BACKGROUND: The Public Safety Team has been discussing methods to enhance service to Roanoke County citizens and recommends that the County implement an Emergency Medical Dispatcher Program to provide greater emergency medical service to the County. To fund this enhanced service, the Team recommends increasing the E-911 fee from $1.06 to $1.46 per month. Roanoke County's E-911 fee is one of the lower 911 fees in the area. The fee was last increased in May 1994 to pay for equipment replacement and software upgrades. SUMMARY OF INFORMATION: With emergency medical dispatch certification, our communications officers would be qualified to give basic emergency medical care instructions for 911 calls received. If these officers are NOT trained in CPR and EMD, dispatchers CAN NOT give any medical guidance. With this service, the County citizens would receive an increased level of emergency medical service and accelerated care. The 9-1-1 Center provides a central emergency dispatch communications center for police, fire, and rescue incidents, Sheriff s Office, Town of Vinton (limited and backup), and after- hours communications for Utilities, Social Services, Parks/Recreation, and schools. Inter- agency contact with adjoining public safety agencies is maintained continuously. Virginia legislation provides that a county may impose a special fee on consumers for initial installation, maintenance, repairs, upgrades, and salaries directly attributable to E- r ! ^~ _ upgrades, and salaries directly attributable to E-911. Roanoke County's current surcharge is $1.06 per month. It is one of the lower 911 fees in Virginia. For example, Floyd County's 911 fee is $2.10, Bedford County's fee is $2.00. Roanoke City's fee is $1.46, the same amount as the Public Safety Team is requesting for Roanoke County. With this increase, the County can train the current dispatchers and hire 6 new positions. As a result, all dispatchers will be EMD trained. The total cost will be 5194,405. The attached ordinance authorizes this increase to become effective September 1, 1998. There is a 90-day administrative advance notice that must be given the Phone Company before any increase in the fee can be collected. Therefore, this increase must be approved before the 1998/99 budget is finalized. Each one-cent increase in the approximately $5,354.40 per year. percent administration fee levied increase is x.40 for a total 911 surcharge rate will generate This amount is net of the three by Bell Atlantic. The requested fee of 51.46 per month. STAFF RECOMMENDATION: The Public Safety Team recommends that the County enhance their emergency services by the implementation of an Emergency Medical Dispatchers Program funded by an increase of the 911 Telephone fee from $1.06 per month to $1.46 per month. The ordinance will become effective on September 1, 1998. The funds generated will be used to train our current communications officers in emergency medical dispatching procedures and provide salaries for six additional EMD trained dispatchers. SUBMITTED BY: APPROV D: R. E. Burch, Jr., Chief Elmer C. Hodge Fire and Rescue Department County Administrator ------------------------------------------------------------------- Approved ( ) Motion by: No Yes Abs Denied ( ) Harrison _ _ _ Received ( ) Johnson _ _ _ Referred ( ) McNamara _ _ _ To ( ) Minnix _ _ _ Nickens _ _ _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 14, 1998 ORDINANCE AMENDING SECTION 21-4, ENHANCED EMERGENCY TELEPHONE TAX OF THE ROANOKE COUNTY CODE, BY INCREASING SAID TAX FROM $1.06 PER MONTH TO $1.46 PER MONTH WHEREAS, the levy of this enhanced emergency telephone tax is authorized by Section 58.1-3813 of the 1950 Code of Virginia, as amended; and WHEREAS, notice of the proposed adoption of the ordinance enacting this legislation was advertised in the "Roanoke Times and World News" on April 14, 1998, and April 21, 1998; and WHEREAS, the first reading on the adoption of this ordinance was held on April 14, 1998, and the second reading and public hearing of this ordinance was held on April 28, 1998. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That ~ 21-4, Enhanced emergencv telephone tax, of Article I, In General of Chapter 21, Taxation of the Roanoke County Code is hereby amended and reenacted as follows: Sec. 21-4. Enhanced emergency telephone tax. (a) There is hereby imposed and levied by the county upon every purchaser of local telephone service a tax in the amount of e~~~=~~e3~e~~~rt~-r$~~T one dollar and forty-s`ix cents ($1.46) per month. This tax shall be paid by the purchaser to the seller of local telephone service for the use of the county to pay 1 r ~~~ , the recurring maintenance, repair and system upgrade costs and salaries or portion of salaries of dispatchers or call-takers which are directly attributable to the E911 system. The county treasurer shall notify the seller of the date on which the tax is to be reduced under this section. This notification will be sent by certified mail to the registered agent of the seller sixty (60) days in advance of the date on which the tax is to be reduced. (b) It shall be the duty of every seller in acting as the tax collecting medium or agency for the county to collect from the purchaser for the use of the county the tax hereby imposed and levied at the time of collecting the purchase price charged therefor and the taxes collected during each calendar month shall be reported by each seller to the commissioner of the revenue of the county on or before the last day of the calendar month thereafter, together with the name and address of any purchaser who has refused to pay his tax. Simultaneously therewith, the seller shall file a copy of such report with and remit to the treasurer of the county the taxes so collected and reported. The required report shall be in the form prescribed by the commissioner of the revenue. The tax levied or imposed under this section with respect to the purchase of local telephone service shall be applicable to charges first appearing on bills rendered for service provided after ~~ z~i September 1, 1998. 2. That this ordinance shall be in full force and effect from and after September 1, 1998; which is at least 120 days after written notice by certified mail by the County to the registered agents of the corporations providing telephone service that are required to collect said tax. 2 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 14, 1998 ORDINANCE 041498-8 AUTHORIZING THE VACATION OF A PORTION OF A 10-FOOT PUBLIC UTILITY EASEMENT LOCATED ALONG THE REAR PROPERTY LINES OF LOTS 6, 7, 8, 16, 17 AND 18, (TAX MAP NO. 27.13-3-27), SECTION 2, STARMOUNT, AS RECORDED IN PLAT BOOK 3, PAGE 135, IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled "Map of Section No. 2, STARMOUNT", dated September 15, 1954, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, page 135, M. A. Dillard and Kathryn J. Dillard created certain public easements, including a public utility easement along the rear property lines of Lots 6, 7, 8, 16, 17 and 18; and, WHEREAS, the petitioners, North Roanoke Baptist Church Trustees, are the owners of Lots 6, 7, 8, 16, 17 and 18, Section 2, Starmount; and, WHEREAS, the petitioners have requested that said public utility easement be vacated by the Board of Supervisors of Roanoke County, Virginia, pursuant to Section 15.2-2272.2 of the Code of Virginia (1950, as amended), which requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, there being no objection raised by the appropriate public utility companies entitled to use the subject easement; and, WHEREAS, notice has been given as required by Section 15.2-2204 of the 1950 Code of Virginia, as amended, and a first reading and public hearing of this ordinance was held on March 24, 1998; and the second reading of this ordinance was held on April 14, 1998. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the public utility easement, being ten feet (10') in width and extending approximately 270 feet in length, along the rear property lines of Lots 6, 7, 8, 16, 17, and 18, Section 2, Starmount, in the Hollins Magisterial District of the County of Roanoke, Virginia, as shown on the subdivision plat entitled "Map of Section No. 2, STARMOUNT", dated February 1, 1976, and recorded in the aforesaid Clerk's Office in Plat Book 3, page 135, and as further shown on the Exhibit attached hereto, be, and hereby is, vacated pursuant to Section 15.2-2272 of the 1950 Code of Virginia, as amended; and, 2. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners, North Roanoke Baptist Church Trustees, or their successors or assigns; and, 3. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisors McNamara, Nickens 2 A COPY TESTE: ~ .C~,e~~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Terry Harrington, Director, Planning & Zoning John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 f Tom=\~ ~ \~ ~/ ~a \~jibb /~ f 4 . ~¢~. W ~ ~ I b ~ O p ~ ~ o .. N N ~ , 13 ~ l4 /5 MiNrrvtuM QufLOiNC LrHf ioo.o~ 4a.o' _90.0' /V 72 = 56 ' E ~- 4 76.0' V/~ G/N/A I/ r ~ moo' ~ ,b ~,R3?/ ''',~ Hi~ywA v ~, ~t ~ .~ r 20 ~ _ ~ /00.0' 1 /oO.o' ,,43'E -~ 4670' /YQ ~~7 ROANOKE COUNTY REQUEST TO VACATE A PORTION OF A 10-FOOT PUBLIC ENGINEERING & UTILITY EASEMENT LOCATED ACROSS LOTS - 6 , 7 , 8 , 16 , 17 , AND 18 (TAK MAP X27.13-3-271, SECTION 2, STARMOUNT~ INSPECTIONS DEPARTMENT AS RECORDED IN PLAT BOOK 3, PAGE 135, LOCATED IN THE HOLLINS !MAGISTERIAL DISTRICT. o` • 22 10 ACTION # ITEM NUMBER G*~ I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 14, 1998 AGENDA ITEM: Request to vacate a portion of a 10-foot public utility easement located across Lots 6, 7, 8, 16, 17, and 18 (tax map #27.13-3-27), Section 2, Starmount, as recorded in Plat Book 3, Page 135, located in the Hollins Magisterial District and shown on attached map. COUNTY ADMINISTRATOR'S COMMENTS: ~"""~ ~,..~-l EXECUTIVE SUMMARY: The petitioners, North Roanoke Baptist Church Trustees, are requesting that the Board of Supervisors vacate a portion of a 10-foot public utility easement. SUMMARY OF INFORMATION: North Roanoke Baptist Church Trustees is the owner of Lots 6, 7, 8, 16, 17, and 18 (tax map #27.13-3-27), Section 2, Starmount, as recorded in Plat Book 3, Page 135, located in the Hollins Magisterial District. They are requesting that the Board of Supervisors vacate a portion of a 10-foot public utility easement no longer needed because no public or county utilities reside within those portions of the existing easement to be vacated. This vacation will allow the owners to construct an addition to their church. County staff received no objections to the vacation from the applicable County departments or public utility companies. Therefore, Roanoke County is requesting that the described portion of the public utility easement be vacated in accordance with Chapter 22, Title 15.2-2272 (2), Code of Virginia 1950, as amended. A first reading and public hearing was held on March 24, 1998, and a second reading is scheduled for April 14, 1998. 1 r ~-/ STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed Ordinance to vacate a portion of the referenced public utility easement and instruct the County Attorney to prepare the necessary ordinance. SUBMITTED BY: Rrn6Td Covey, Director of Engineering and Inspections APPROVED BY: Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied ( ) Received ( ) Referred To pc: Paul Mahoney, County Attorney VOTE No Yes Abs Harrison Johnson McNamara Minnix Nickens 2 m 6. ~~ o` < ~~ b .,Z ~, 8g. %~ 8 9 ~~ ., ~.~F ~ W J I i} ~ b o ~ O ., ~ ° ~. ~' ~ o ti ~ ti 13 "~ /4 /5 M~NIMVM OUIL O~NG LINE /00. 0' 90.0" _ 40.0' N 72:56 ' E -- 4 76.0' I v~. ~ ti Oc \`z. 1i, h • p 0 .. ~ r~ \\ ;,~ i 3a , 3 f ~' Q .i r 20 ~ 7T. 0' 90_0_ ~ /00.0 ~ /00.0 ~:~: 8 /V 72'- 43'E -~ 4670' H/ ywA V wo. /i ~ ROANOKE COUNTY REQUEST TO VACATE A PORTION OF A 10-FOOT PUBLIC ENGINEERING & UTILITY EASEMENT LOCATED ACROSS LOTS - 6 , 7 , 8 , 16 , 17 , AND 18 (TAK MAP X27.13-3-271, SECTION 2, STARMOUNT~ INSPECTIONS DEPARTMENT AS RECORDED IN PLAT BOOK 3, PAGE 135, LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT. Cr - / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 14, 1998 ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF A 10-FOOT PUBLIC UTILITY EASEMENT LOCATED ALONG THE REAR PROPERTY LINES OF LOTS 6, 7, 8, 16, 17 AND 18, (TAX MAP NO. 27.13-3-27), SECTION 2, STARMOUNT, AS RECORDED IN PLAT BOOK 3, PAGE 135, IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by subdivision plat entitled "Map of Section No. 2, STARMOUNT", dated September 15, 1954, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, page 135, M. A. Dillard and Kathryn J. Dillard created certain public easements, including a public utility easement along the rear property lines of Lots 6, 7, 8, 16, 17 and 18; and, WHEREAS, the petitioners, North Roanoke Baptist Church Trustees, are the owners of Lots 6, 7, 8, 16, 17 and 18, Section 2, Starmount; and, WHEREAS, the petitioners have requested that said public utility easement be vacated by the Board of Supervisors of Roanoke County, Virginia, pursuant to Section 15.2-2272.2 of the Code of Virginia (1950, as amended), which requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, there being no objection raised by the appropriate public utility companies entitled to use the subject easement; and, WHEREAS, notice has been given as required by Section 15.2-2204 of the 1950 Code of Virginia, as amended, and a first reading and public hearing of this ordinance was held on March 24, 1998; and the second reading of this ordinance was held on April 14, 1998. ~ -/ THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the public utility easement, being ten feet (10') in width and extending approximately 270 feet in length, along the rear property lines of Lots 6, 7, 8, 16, 17, and 18, Section 2, Starmount, in the Hollins Magisterial District of the County of Roanoke, Virginia, as shown on the subdivision plat entitled "Map of Section No. 2, STARMOUNT", dated February 1, 1976, and recorded in the aforesaid Clerk's Office in Plat Book 3, page 135, and as further shown on the Exhibit attached hereto, be, and hereby is, vacated pursuant to Section 15.2-2272 of the 1950 Code of Virginia, as amended; and, 2. That, as a condition to the adoption of this ordinance, all costs and expenses associated herewith, including but not limited to publication costs, survey costs and recordation of documents, shall be the responsibility of the petitioners, North Roanoke Baptist Church Trustees, or their successors or assigns; and, 3. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2272.2 of the Code of Virginia (1950, as amended). c\wp51 \doc\agenda\eng\northrke.ord 2 ,I ti ACTION NUMBER ITEM NUMBER /4~/ - .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 14, 1998 SUBJECT: Appointments to Committees, Commissions and Boards CO~JNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. FIFTH PLANNING DISTRICT COMMISSION - STORMWATER MANAGEMENT CITIZENS' ADVISORY COMMITTEE Since Mr. Tobie Eaton has resigned, there is a vacancy on this committee. A citizen should be appointed who would be willing to serve in an advisory capacity in the efforts to implement the Roanoke Valley Regional Stormwater Management Plan. 2. LEAGUE OF OLDER AMERICANS -ADVISORY COUNCIL The one year term of Dee Pincock will expire March 31, 1998. 3. TOTAL ACTION AGAINST POVERTY The three year term of Elizabeth W. Stokes, designee of Bob L. Johnson, will expire May 5, 1998. SUBMITTED BY: APPROVED BY: a-~ ~' Mary H. Allen, CMC Elmer C. Hodge Clerk to the Board County Administrator .~ ~- h'~ 3 ACTION VOTE No. Yes Abs Approved () Motion by: Harrison _ _ Denied () Johnson _ Received () McNamara- _ Referred () Minnix _ _ To () Nickens _ _ cc: File 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 14, 1998 RESOLUTION 041498-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for April 14, 1998 designated as Item I -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 10, inclusive, as follows: 1. Approval of minutes -March 24, 1998 2. Acceptance of donation of drainage easements in connection with storm drainage improvements (Project 197) and Wakefield Avenue road improvements. 3. Acceptance of water and sanitary sewer facilities serving Summerfield, Section 5. 4. Acceptance of water and sanitary sewer facilities serving the Groves, Section 3. 5. Adoption of a joint resolution of appreciation to previous members of the Court Community Corrections Policy Board and Community Corrections Resources Board. 6. Action to ratify and confirm the decision of the Board of Supervisors modifying certain lease provisions with Ohio State Cellular Phone Company, Inc. _, 7. Resolution repealing policies previously adopted by the Board of Supervisors dealing with Livestock Claims and to provide for a Policy Manual. 8. Proclamation declaring the week of April 19 - 25, 1998 as Professional Secretaries Week. 9. Request from Schools to accept and appropriate additional funds received from the Dual Enrollment Program. 10. Request from the Roanoke Valley Regional Board to accept $25,000 in technology grant funds to purchase computer equipment. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisors McNamara, Nickens A COPY TESTE: .~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Engineering & Inspections Vickie L. Huffman, Assistant County Attorney Gary Robertson, Director, Utility Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance Mary Hicks, Executive Secretary 2 March 24, 1998 1 83 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 March 24, 1998 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of March, 1998. N RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:00 p. m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, Supervisors Fenton F. "Spike" Harrison, Joseph McNamara, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk to the Board; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by Gardner W. Smith, Deputy Assistant for Citizens Services. The Pledge of Allegiance was recited by all present. M i March 24, 1998 185 -i BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF EDWARD E. "GENE" BURFORD, GENERAL SERVICES WHEREAS, Edward E. "Gene" Burford retired from Roanoke County on March 1, 1998, after twenty-seven years of services, and was inducted into the Quarter Century Club in 1997; and WHEREAS, Mr. Burford was first employed in 1971 as a Motor Equipment Operator I in the General Services Department, and has also served as Laborer, Fuel Dispenser Attendant, Refuse Collector, and Custodian; and WHEREAS, Mr. Burford has a pleasing disposition and friendly attitude, and was always willing to go the extra mile for his co-workers, such as opening the Roanoke County Administration Center during non-operating hours; and WHEREAS, Mr. Burford, through his employment with Roanol~e County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to EDWARD E. "GENE" BURFORD for twenfy-seven years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: NEW BUSINESS 1. Request to accept and appropriate monies from the Virginia Juvenile Community Crime Control Act (VJCCCA) and adopt the resolution prioritizing the expenditure of the grant proceeds. (John Chambliss. Assistant County Administrator. R-032498-2 Mr. Chambliss advised that funding for the VJCCCA is based on Juvenile Crime statistics as reported by the Virginia State Police document Crime in Virginia. March 24, 1998 1g7 CONTROL ACT WHEREAS, the County of Roanoke has been advised that it will receive monies from the Virginia Juvenile Community Crime Control Act in the amount of $490,374 each for FY 1998-99 and FY 1999-2000, and WHEREAS, these monies must be used to fund services for the target populations identified in the Act which include CHINS (Children in need of services), CHINSUP (Children in need of Supervision), Delinquent, Diverted, and First Offender children, and WHEREAS, the County staff has coordinated with the Director of the Court Service Unit and the Judges of the Juvenile and Domestic Relations Court to determine the services necessary to address the needs of the children appearing before the Court and before the intake officers, and WHEREAS, the services of Intensive Probation, Community Services programs, Probation Aide Services, and the purchase of services for Outreach Detention, Crisis Intervention, and group residential care have been identified as the highest priority needs for the targeted population of Roanoke County appearing before the court and the intake officers, and WHEREAS, the County recognizes the requirement to provide the local Maintenance of Effort (MOE) monies in the amount of $24,644 for each of the two fiscal years to match said grant. NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County that the VJCCCA monies are hereby accepted in the amount $490,374.. for FY 1998-99 and FY 1999-2000 are hereby appropriated for the above referenced programs. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Consideration of claim by Edward C Woodard (Paul Mahoney, County Attornevl A-032498-3 Mr. Mahoney advised that Mr. Edward C. Woodward is seeking $2,470.14 for damages to his property as a result of a sewer back-up on December 16, 1997. The Code of Virginia establishes a procedure for the submission of claims by ~, i March 24, 1998 189 Director of Financel R-032498-4 Ms. Hyatt advised that the Roanoke Regional Airport Commission is required to submit their budget to the Roanoke County Board of Supervisors and Roanoke City Council for approval. The 1998-99 budget shows revenues of $5,855,456 and expenditures of $5,139,795 which reflects that the airport operations are self supporting and do not require any additional supplement from either the County or the City. The Commission also adopted a proposed capital expenditure budget program totaling $400,000 which will be funded with Commission funds. Included in the budget is a 3% average salary raise for employees, and two new positions. She asked that the Board approve the budget. Supervisor Nickens moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 032498-4 APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FY 1998-99, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.B of the Roanoke Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke Regional Airport -Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 11, 1998, a copy of which is on file in the office of the Clerk to the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 1998-99 budget of the Roanoke Regional Airport Commission. March 24, 1998 191 (3) 3% raises for the staff, but actual raises will be at the County's rate. She asked that the Board approve the budget request in the amount of $66,812. Supervisor Nickens moved to adopt the budget. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 5. Adoption of resolution requesting the Virginia Department of Transportation to adopt recommended lists of Primary and Interstate projects for the 1998-2004 Six Year Improvement Plan. (Arnold Covey, Director of Engineering 8~ Inspectionsl R-032498-6 Mr. Covey asked that the Board adopt a fist of interstate and primary projects to present to the Virginia Department of Transportation Board Preallocation Hearing for fiscal year 1998-98 on March 31, 1998, at the Salem District office. The Six Year Improvement Program is the Commonwealth Transportation Board's plan for identifying funds anticipated to be available for highway and other forms ~of transportation construction for distribution in the 1998-2004 plan. Roanoke County, along with 11 other counties and ten cities, will be lobbying for these funds. He described the budgeted projects included in the six year improvement program in Roanoke County, and the projects not on the plan, and asked that the Board adopt the prioritized list of projects and resolution. ,% March 24, 1998 193 two phases; especially if construction funds are not available for the whole project. Our immediate concerns are the horizontal curves within the first mile of proposed improvements. • Rte. 220 South -Roanoke County is pleased that the two miles of 220 South are being straightened. We look forward to the completion of this project. • Rte. 11/460 West -Roanoke County is appreciative that this project finally made the plan. Roanoke County requests additional funding so this project can move forward as quickly as possible. • Rte. 419 -The right turn lane proposed along 419 at Hidden Valley school is also a welcome improvement and we look forward to its completion. 2. That the following projects identified as "Projects Not on Plan" have been identified by the Board of Supervisors as extremely important to the growth of Roanoke County and are requested to be included in the VDOT Six Year Improvement Program for the 1998-99 Fiscal Year. They are listed in priority order. 1. Rte. 11 (Williamson Roadj Need: Now that Rte. 11 has been widened from Plantation Road (Rte. 115) to Hollins College, there remains one section of three lane road from Peters Creek Road (Rte. 117) to the Roanoke City limits. Additionally, the existing bridge over Carvins Creek does not meet current standards, and .the realignment of Florist Road with Rte. 11 have created additional congestion and safety concerns. The existing section of road, 1.52 miles., is a three-lane road with the center lane used for turning movements. Ninety ~. percent of the tracts adjacent to Williamson Road are developed ~-~`' for commercial use. Traffic counts: 15,000 vehicles per day from the Roanoke City limits to Peters Creek Road. This stretch of road has also been identified as an alternate route in case of a blockage on I-81/581. Recommended Improvements: A five-lane highway with appropriate turning lanes, which will complete improvement of Williamson Road from the city limits to the intersection of Rte. 115. March 24, 1998 195 IN RE: ~ REQUEST FOR PUBLIC HEARINGS AND FIRST READINGS OF REZONING ORDINANCES -CONSENT AGENDA Supervisor Nickens moved to approve the first readings and set the second readings and public hearings for April 28, 1998. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 1. First reading of ordinance authorizing_a Special Use Permit to add a wireless telecommunications tower to an existing facility, located at 4135 West Main Street, Catawba Magisterial District, upon the petition of Ohio State Cellular 2. First reading of ordinance to rezone approximately 2 0 acres from C-1 to C-2 and obtain a Special Use Permit to construct a home for adults, located at the southwest corner of Rosecrest and Route 221, Windsor Hills Magisterial District, upon the petition of Stephen and Marie Freeman. 3. First reading of ordinance authorizing a Special Use Permit to allow a_dance hall. located at 5610 Williamson Road, Hollins Magisterial District. upon the petition of Taylor Yeh and Jermaine English. 4. First reading of ordinance authorizing a Special Use Permit to expand an existing religious assembly facilitx, located at 4804 Stanley Farm Road. Catawba Magisterial District, upon the petition of Glenvar Baptist Church. 5. First reading of ordinance authorizing a Special Use Permit to allow an outdoor gathering in the 7000 and 8000 blocks of Woodhaven Road. Catawba Magisterial District upon the petition of Old German Baptist Church. March 24, 1998 197 tomorrow, a process which has been on-going since November, 1997. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 032498-7 TO VACATE AND RELEASE PROPERTY INTERESTS CONVEYED TO THE BOARD OF SUPERVISORS IN CONNECTION WITH ROADS, STREETS, ALLEYS, RIGHTS-OF-WAY, AND PUBLIC ACCESS IN AND AROUND PINKARD COURT SUBDIVISION WHEREAS, by instruments dated March 19, 1983, and March 1, 1985, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1221, page 1410, and Deed Book 1221, page 1413, respectively, the owners of properties bordering on each side of Washington Road along the southwestern boundary of Pinkard Court Subdivision executed their consent to give unto Roanoke County, without compensation, each as to the lands by him owned, an easement and right-of-way for said road/street to be 40 feet in width, including an additional 10' strip along the southwest side of Washington Road, together with such additional widths as may be necessary for slopes, ditches and drainage facilities, in order for said road to be established as a part of the state secondary road system; and, WHEREAS, by instruments dated March 19, 1983, and March 1, 1985, and recorded in the aforesaid Clerk's Office in Deed Book 1221, page 1407, and Deed Book 1221, page 1404, respectively, the owners of properties bordering on each side of the portion of Valley Avenue beginning about .02 miles southwest of Booker Road and extending in a southwesterly direction about .05 mile to Washington Road in Pinkard Court Subdivision, executed their consent to give unto Roanoke County, without compensation, each as to the lands by him owned, an easement and right-of- way for said road/street to be 40 feet in width, including an additional 7.5 feet on each side of the designated portion of Valley Avenue, together with such additional widths as may be necessary for slopes, ditches grid drainage facilities, in order for said road to be established as a part of the state secondary road system; and, WHEREAS, by instrument dated January 19, 1985, and recorded in the aforesaid Clerk's Office in Deed Book 1221, page 1416, the owners of properties bordering on each side of the portion of Pinkard Street (also known as Pinkard Avenue), extending from Booker Road (Route 878) in a southwesterly direction about .05 mile to a new turn-around, in Pinkard Court Subdivision, executed their consent to March 24, ~ 998 199 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the real estate interests hereinabove described are hereby declared to be surplus, and the nature of said interests render them unacceptable and unavailable for other public uses; and, 3. That, subject to the conditions contained in Paragraph 7, all right, title and interest acquired by the Board of Supervisors of Roanoke County, Virginia, by instruments dated March 19, 1983, and March 1, 1985, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1221, page 1410, and Deed Book 1221, page 1413, respectively, for Washington Road, by instruments dated March 19, 1983, and March 1, 1985, and recorded in the aforesaid Clerk's Office in Deed Book 1221, page 1407, and Deed Book 1221, page 1404, respectively, for Valley Avenue, and by instrument dated January 19, 1985, and recorded in Deed Book 1221, page 1416, for Pinkard Street (also known as Pinkard Avenue), be, and hereby is, vacated and released; and, 4. That, subject to the conditions contained in Paragraph 7, the northwesterly portion of Lot 4, Block 4, Pinkard Court, consisting of 0.037 acre, be, and hereby is, vacated and released as a right-of-way and easement for acceptance of Pinkard Street into the secondary road system, and the County Administrator or any Assistant County Administrator is hereby authorized to re-convey said parcel to the owner of Lot 4, Block 4, Pinkard Court, as of the time such conveyance is made, said parcel to be added and combined with Lot 4, by deed or by plat, in compliance with the Roanoke County Subdivision Ordinances, and other applicable laws and regulations; and, 5. That, subject to the conditions contained in Paragraph 7, the new 16' alley through Lots 27, 22 and 21, in Block 1, Pinkard Court, conveyed as a perpetual easement for use of the general public by deed of easement dated January 15, 1974, and recorded in the aforesaid Clerk's Office in Deed Book 988, page 811, be and hereby is, vacated and released; and, 6. That, subject to the conditions contained in Paragraph 7, alt right, title and interest of the County or the Board of Supervisors of Roanoke County, Virginia, which may have been acquired by virtue of the deeds dated November 21, 1949, and December 8, 1949, and recorded in the aforesaid Clerk's Office in Deed Book 429, page 31, and Deed Book 429, page 33, respectively, for the widening of Summit Avenue be, and hereby is, vacated and released; and, 7. That this ordinance shall be subject to the following conditions: a. That fee simple title to all of the lots in Pinkard Court Subdivision as shown on Plat Book 1, Page 363 (except Lots 1, 2, and 3 in Block 1 which are not affected by this action), to a parcel of land currently owned by Rowena P. Jernigan (Deed Book 1288, Page 803) designated on the Roanoke County Land Records as Tax Map No. 87.08-3-1, and to a parcel of land consisting of 21.686 acres, more or less, and being a portion of a tract of land currently owned March 24, 1998 2U1 ' authorizing Appalachian Power Company (AEP) to expand the use of an existing easement across a well lot on Kentland Drive to allow a telecommunications antenna and related facilities to be located on an existing transmission line tower. County staff reviewed the request and determined that it will not interfere with the County's use of the property. However, at the first reading of this ordinance on March 10, 1998, the Board asked Mr. Mahoney to negotiate the payment of a reasonable sum for the use of the public property. After discussions with AEP and U. S. Cellular Corporation, U. S. Cellular agreed to purchase an easement from the County for its subsidiary, Ohio State Cellular Phone Company, Inc. and requested that the easement be conveyed to AEP. The ordinance has been revised to reflect that $12,000 will be provided for the easement, and these proceeds will be deposited in the Utility Capital Facility Fund. There was no discussion. Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 032498-8 AUTHORIZING APPALACHIAN POWER COMPANY TO EXPAND THE USE OF AN EXISTING EASEMENT ACROSS A WELL LOT ON KENTLAND DRIVE OWNED BY THE BOARD OF SUPERVISORS WHEREAS, by Deed of Easement dated May 3, 1950, Appalachian Electric Power Co. was granted an easement a distance of 1271 feet, more or less, and 100 feet in width by W. S. Phelps and Eula A. Phelps, his wife, recorded in the Clerk's Office of the County of Roanoke in Deed Book 437, page 147; and, WHEREAS, the Board of Supervisors of Roanoke County is now the owner of a portion of the property formerly owned by W. S. Phelps and Eula A. Phelps ~I March 24, 1998 2U3 Supervisor Harrison asked that Mr. Hodge provide recommended names for nomination and information about the qualifications for the committee. IN RE: CONSENT AGENDA R-032498-9, R-032498-9 b Supervisor Johnson moved to adopt the Consent Resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None Supervisor Nickens requested that before donations are made, that use by the County should be explored completely. .. Supervisor Johnson suggested that the items in the Consent Agenda be broadcast on television during the meeting for the public's information. Ms. Green responded that the character generator was unable to handle that volume of information. RESOLUTION 032498-9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for March 24, 1998, designated as Item I- Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Approval of minutes -February 10, 1998, February 12, 1998, February 24, 1998 and March 10, 1998. ;~ March 24, 1998 (1) U.S. 220 north of the Blue Ridge Parkway (2) U.S. 220 at VA 958 (Dunahoo Drive) On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None M IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Harrison' He advised that he felt that five meetings are needed over this two month period and that one meeting should be budget oriented only. Supervisor Nickens• He advised that he thought the Board established a standard for "Welcome to Roanoke County" signs, but now he finds that there are two versions. He referred this to Mr. Hodge and staff for future review and evaluation. Chairman Johnson concurred and advised that the Board should be informed of any changes with sketches. Mr. Hodge responded and will report back. Supervisor McNamara: (1) He advised that the Bent Mountain cleanup is still going on and that the chippers will be kept there for some time. He thanked General Services, County Administration, and the Bent Mountain citizens. (2) He advised that the Windsor Hilis Advisory Council will be meeting on March 25th and that he will have a report at the next Board meeting. Supervisor Minnix - He asked that Arnold Covey see him before Mr. Covey leaves. Supervisor Johnson' He reported on the recent heavy rains, the March 24, 1998 Zn7 economic development prospects where no previous announcement has been made; Section 2.1-344 A (3) disposition of public property, well lot, agenda Item U-3; Section 2.1-344 A (7) consultation with legal counsel pertaining to probable litigation, condemnation; and Section 2.1-344 A (7) consultation with legal counsel pertaining to contractual agreement, Lowe's. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: CERTIFICATION OF EXECUTIVE SESSION R-032498-10 At 4:39 p.m., Supervisor Johnson moved to return to open session, that the Executive Session was held from 4:05 p.m. until 4:45 p.m., and adopt the Certification Resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 032498-10 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting March 24, 1998 209 matching state grant available to promote tourism which could be applied for regionally. Mr. Gubala was asked to follow up on this suggestion. IN RE: RECESS A recess was declared from 5.20 p.m. until 5:45 p.m. 2. Budget work session with School Board The work session was held from 5:45 p. m. until 6:55 p.m. The School Board Chairman Bill Irvin, and School Board members Jerry Canada, Marion Roark, and Michael Stovall, and Tom Leggette, were present. Also present were Dr. Gordon, School Superintendent, Dr. Jerry Hardy, Director, Budget and Data Management, Martin Robison, Assistant Superintendent, James Gallion, Assistant Superintendent, Brenda Chastain, School Board Clerk, and Dale Summers, Administrative Specialist. Mr. Hodge presented several handouts with information about the 1998/99 budget : (1) things that have to be done totaling $5,121,940 and asked that both Boards approve these as priority items; (2) additional expenses totaling $1,783.205, and (3) projected new revenue sources of $5,363,199. There was discussion concerning the Virginia Retirement System increase in rates due to the five year phase in of the Cost of Living Adjustment (COLA) and House Bill 36. The School Board budget was presented with four different scenarios. Mr. Stovall suggested forming a team with two members from the School Board, School staff, Board of Supervisors, and County staff which would meet at least twice a year to set priorities. Supervisor McNamara volunteered to serve but there was no consensus to move forward with the team. The Board asked Diane Hyatt and Penny Hodge to work with the school staff to balance their budget. The ~~^ March 24, 1998 211 Group AA state basketball championship this year, overcoming a 10-point deficit to beat Turner Ashby by 57-54; and WHEREAS, Brandy Allen, who scored 30 points during the championship game, was named AA Player of the Year in Virginia, First Team All State, First Team All Region, First Team All District, and District and Region Player of the Year; and Andrea Gay was named to the First Team All District; and WHEREAS, the William Byrd High School Girls Basketball Team `s record for the season was 29 wins and one loss; and WHEREAS, Coach Richard Thrasher was named AA Coach of the Year for the State of Virginia. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the members of the William Byrd High School Girls Basketball Team: Kara Norcross, Dawn Chewning, Erin Caldwell, Whitney Yates, Sarah Moore, Lara Nester, Stephanie Parnell, Andrea Gay, Brandy Allen, Brennan Sigel, Nicole Bailey, Courtney Ross, J. J. McKinney, and Jackie Killen; Managers, Glenn Rife, Justin Mitchell and Kellen Williams; and Coaches, Richard Thrasher, Debbie Williams-Arthur, Robin Hungate, Garry Saunders, and Tammy Newcomb, for their athletic ability, their team spirit, and their commitment to each other; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to the team, the coaches, and the school in their future endeavors. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: BRIEFINGS AND PRESENTATIONS 1. Bud et requests from Fire and Rescue Chiefs. Mr. Hodge, and Chief Rick Burch, Fire & Rescue, summarized accomplishments during the past year and expectations for the future. Chief Burch advised that the focus for 1998 and 1999 will be on the people and the facilities. He encouraged the Board to support the proposed county-wide maintenance program suggested by General Services Director Bill Rand, and the additional staffing requests. He advised that Chief John King would speak on behalf of the Volunteer Fire Chiefs March 24, 1998 213 Shannon Brabham. Child Abuse Prevention Council of Roanoke Valley. requested $3.500 David Kjolhede. Executive Director. Roanoke Valley Convention and Visitors Bureau. requested $165,000 Bob Slaughter. The National D-Day Memorial Foundation. requested $25,000 for ten years. 4. Lee Eddy, Roanoke Valley Greenway Commission, requested 11 100 5. Robin Hammerstrom. Executive Director. Child Health Investment Partnership. requested $21,600 6. Dick Hawkins. Board Member and Volunteer. TRUST, requested 6 000 Tom Brock, Board Member, Center in the Square requested $60.000 for operations and $12.000 for capital Roger D. Matthews. Goodwill Industries. Tinker Mountain requested $11.200 9. Susan B. Williams. League of Older American Area Agency on Aging. requested $22.688 10. Dawn Field, Adult Care Center of Roanoke Valley requested 12 480 11. Estelle Auner. Bradley Free Clinic, requested $6,500 12. W. Lee Wilhelm, Council of Community Services, requested 7 470 13. Ken Schutz. Science Museum, requested $72,000 for operation and $80,000 for capital 14. Sue Scheibe. Blue Ridge Community Services requested 108 204 15. Katherine Houck. Virginia Museum of Transportation requested $15.000 for operations and $10,000 for capital March 24, 1998 215 for the Transitional Living Center 36. Dr. Adams. Roanoke Valley Speech and Hearing requested 1 000 37. Stuart Israel, Virginia Amateur Sports, requested $40,000 IN RE: PUBLIC HEARING AND FIRST READING OF ORDINANCES 1. First reading of ordinance requesting to vacate a portion of a 10-foot public utility easement located across Lots 6, 7, 8 16 17. and 18. Section 2. Starmount as recorded in Plat book 3 Paae 135. located in the Hollins Magisterial District (Arnold Covey. Director of Engineering 8~ Inspections) Mr. Covey advised that the petitioners are requesting that the Board vacate a portion of a 10-foot public utility easement which is no longer needed because no public or County utilities reside within those portions of the existing easement to be vacated. This vacation will allow the owners to construct an addition to their church. The second reading is scheduled for April 14, 1998, and he requested that the first reading of the ordinance be approved. There was no discussion and no citizens present to speak on this issue. Supervisor Johnson moved to approve the first reading and set the second reading for April 14, 1998. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None March 24, 1998 217 cooperatively joined together to fund and prepare the Roanoke Valley Regional stormwater Management Plan (The Plan); and, WHEREAS, the Plan was prepared under the coordination of the Fifth Planning District Commission, and involved the extensive involvement of citizen and technical advisory committees; and, WHEREAS, the Plan is future oriented and addresses flooding, stormwater, and drainage issues within sixteen priority watersheds within the Roanoke Valley; and, WHEREAS, the Plan specifically provides an enhancement to the 1993 FEMA Flood Insurance Study, incorporates recommended stormwater master plans for each of the sixteen priority watersheds, contains specific recommendations for multi- jurisdictional projects and policies, and contains recommended implementation strategies that if implemented, will reduce existing flooding problems and minimize future damages for many citizens within Roanoke County; and, WHEREAS, the Roanoke County Planning Commission reviewed the Plan on March 3, 1998 and after holding a public hearing, has recommended the incorporation of the Plan as part of the Roanoke County Comprehensive Plan; and WHEREAS, first reading of this ordinance was held on March 10, 1998 and second reading was held on March 24, 1998 BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That Roanoke County, Virginia accepts the analysis, design and flood reduction recommendations contained within the Plan and appends the Comprehensive Plan of Roanoke County to include these components of the Plan; and, 2. That the Plan shall be used a general guide for implementing the recommended improvements as future funding sources are identified and funding is allocated for specific projects; and, 3. That this ordinance shall be in effect from and after March 24, 1998 On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Second reading of ordinance amending and reenacting Section 10-33, Real Estate Services. Section 10-34. Professional Services and Section 10-36, Personal and Business Service Occupations, of Article II. Classified Business and Occupational License Provisions of Chapter 10. March 24, 1998 219 being defined in subsection (b) and specifically designated in subsection (c) of Section 10-33; and, WHEREAS, Section 10-34, "Professional services" of the BPOL Ordinance provides for imposition of the business license tax in the amount of $0.58 per $100.00 of gross receipts from the occupation during the preceding calendar year, with such services being defined in subsection (b) of Section 10-34; and, WHEREAS, Section 10-36, "Personal and Business Service Occupations" of the BPOL Ordinance provides for imposition of the business license tax in the amount of $0.36 per $100.00 of gross receipts from the occupation during the preceding calendar year, with such services being defined in subsection (b) and specifically designated in subsection (c) of Section 10-36; and, WHEREAS, these classifications include retired, part-time, or juvenile individuals, and individuals who maintain a license merely to prevent such license from lapsing; and, WHEREAS, by Ordinance #91493-8, the Board of Supervisors approved an exemption from the business license tax for individuals generating less than $3,000.00 in gross receipts in each of the aforesaid classifications, based upon a determination that the time and expense incurred by the Commissioner of Revenue's Office in processing licenses for such individuals is not cost effective; and, WHEREAS, upon adoption of Ordinance #062596-9 to impose a license fee (rather than a license tax) on businesses with gross receipts less than $100,000.00, the Board maintained the exemption through provisos that every person whose gross receipts in the preceding calendar year are less than $3,000.00 in the above-specified classifications shall pay the $50.00 license fee upon commencement of the business and initial application for a license and shall be exempt thereafter from paying a license fee or tax, as long as such person continues to qualify for the exemption and otherwise complies with the BPOL Ordinance; and WHEREAS, the Board of Supervisors deems it appropriate, in order to improve cost effectiveness and fairness in the administration of the BPOL Ordinance, to increase the gross receipts' threshold from $3,000.00 to $5,000.00 for the exemption from the license fee in the classifications of real estate services, professional services, and personal and business service occupations. WHEREAS, a first reading of this ordinance was held on March 10, 1998; and the second reading and public hearing was held on March 24, 1998. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. That Section 10-33 Real Estate Services., Section 10-34. Professional Services. and Section 10-36 Personal and business service occupations. of Article II. Classified Business and Occupational License Provisions, of Chapter 10, LICENSES, be amended and reenacted as follows: Sec. 10-33. Real estate services. March 24, 1998 221 3. Second reading of ordinance declaring a parcel of real estate surplus and authorizing sale of a well lot Arlington Hills #2 jPaul Mahoney, County Attorney) 0-032498-14 Mr. Mahoney advised that no changes have been made since the first reading of the ordinance. There has been only one offer from S. Douglas Freeman for $58,500. There was no discussion and no citizens present to speak on this issue. Supervisor McNamara moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 032498-14 DECLARING A PARCEL OF REAL ESTATE TO BE SURPLUS AND ACCEPTING AN OFFER FOR THE SALE OF SAME; NAMELY THE ARLINGTON HILLS #2 WELL LOT BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property, having been made available for other public uses before permitting disposition by sale, is hereby declared to be surplus. 2. That an advertisement for bids for the sale of this surplus real estate was advertised in the Roanoke Times & World News on March 17, 1998; that notice has been mailed to adjoining property owners; and that a sign announcing the proposed sale of this surplus real estate has been posted on the property. 3. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on March 10, 1998, and the second reading was held on March 24, 1998, concerning the disposition of the following parcel of real estate identified as follows: Arlington Hills #2 Well Lot Tax Map Parcel No. 86.12-3-16 4. That offers for said properties having been received, the offer of S. Douglas Freeman to purchase this property for the sum of Fifty Eight Thousand Five March 24, 1998 this issue. 223 Supervisor Minnix moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 032498-15 TO CHANGE THE ZONING CLASSIFICATION OF 17 ACRES OF REAL ESTATE LOCATED IN THE 6600 BLOCK OF MERRIMAN ROAD (PORTIONS OF TAX MAP NO. 97.01-2-10, 97.01-2- 11, 97.01-2-12 AND 97.05-1-1) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATIONS OF I-1, C-2C AND C-2, TO THE ZONING CLASSIFICATION OF R-1, FOR PARKS AND RECREATIONAL AREAS, UPON THE APPLICATION OF THE ROANOKE COUNTY BOARD OF SUPERVISORS WHEREAS, the first reading of this ordinance was held on February 24, 1998, and the second reading and public hearing was held on March 24, 1998; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on March 3, 1998; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification Of real estate containing 17 acres, as described herein, and located in the 6600 block of Merriman Road (Portions of Tax Map Numbers 97.01-2-10, 97.01-2-11, 97.01-2-12 AND 97.05-1-1) in the Cave Spring Magisterial District, is hereby changed from the zoning classifications of I-1, C-2C and C-2, to the zoning classification of R-1, in order to develop a public park and recreational area. 2. That this action is taken upon the application of The Roanoke County Board of Supervisors. 3. That said real estate is more fully described as follows: Commencing at a point on the westerly right-of-way line of Merriman Road (Virginia Secondary Route #613) said point being referenced as corner 1 on the plat showing "Rezoning Exhibit of Tract I (16.784 AC.), Prepared for The Board of Supervisors of Roanoke County, Cave Spring Magisterial March 24, 1998 u nze y is or mance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 5. Second reading of ordinance authorizing a Special Use Permit to allow the construction of a new elementary school in the Bonsack Community located at 5437 Crumpacker Drive Hollins Magisterial District upon the petition of the Roanoke Countv School Board (Term/ Harrington, Director of Planning and Zoninal 0-032498-16 Mr. Harrington advised that no changes have been made since the first reading of the ordinance. Supervisors Johnson and Nickens advised that they want the project to be completed on time and on budget. There were no citizens present to speak on this issue. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 032498-16 GRANTING A SPECIAL USE PERMIT TO THE SCHOOL BOARD OF ROANOKE COUNTY TO ALLOW THE CONSTRUCTION OF A NEW ELEMENTARY SCHOOL, LOCATED AT 5437 CRUMPACKER DRIVE (TAX PARCEL 40.01-1-4.1), HOLLINS March 24, 1998 227 Thomas Corporation. (Terry Harrington, Director of Planning and Zoning) 0-032498-17 Mr. Harrington advised that in July, 1997, the Planning Commission held a public hearing to consider the request of Ernest Clark to rezone a 9.77 acre tract on Woodhaven Road. The request was to remove the proffered conditions placed on the property during a 1988 rezoning request. At Mr. Clark's request, his petition was repeatedly tabled until December, 1997, when he withdrew his request, indicating that the purchasers of the property want to use the original 1988 zoning. The property is now owned by Graham-Thomas Corporation and they are asking to remove all of the 1988 proffered conditions so that they can construct a 32 lot single family subdivision. The Planning Commission recommended approval of the petition. There were no citizens present to speak on this issue. Supervisor Harrison moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 032498-17 TO CHANGE THE ZONING CLASSIFICATION OF A 9.77-ACRE TRACT OF REAL ESTATE LOCATED AT THE SOUTH SIDE OF WOOD HAVEN ROAD APPROXIMATELY .05 MILE EAST OF ITS INTERSECTION WITH GREEN RIDGE ROAD (TAX MAP NOS. 37.05-1-1 AND 37.05-1-2) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1, CONDITIONAL, TO THE ZONING CLASSIFICATION OF R-1, UPON THE APPLICATION OF GRAHAM-THOMAS CORPORATION March 24, 1998 Zz~_ Clerk's Office in DB 1125, page 664 and passing the a common corner of the aforesaid Ebenezer Baptist Church Property (DB 1125, page 664) and the property of Roy E. Lewis and Christine E. Lewis, DB 1120, page 161, in all a total distance of 888.35' feet to an existing set stone; said point being a common corner of Roanoke County School Board as recorded in DB 597, page 112 and the northeasterly corner of the herein-described tract and on the southerly line of the aforesaid Roy E. Lewis property (DB 1120, page 161); thence leaving the property of the aforesaid Roy E. Lewis (DB 1120, page 161) and with the common line of the aforesaid Roanoke County School Board (DB 597, page 112) and herein-described tract, S. 37°59' 18" W. a distance of 244.27 feet to an existing set stone, said point being the southeasterly corner of the herein-described tract; thence continuing with a common line for the aforesaid Roanoke County School Board (DB 597, page 112) and the herein-described tract, N. 73° 01' 00" W. a distance of 890.55 feet to a point, said point being the common corner of the aforesaid Roanoke County School Board (DB 597, page 112) and the property of the Roanoke County Board of Supervisors as recorded in the aforesaid Clerk's Office in DB 1120, page 228 and the southwesterly corner of the herein-described tract, being on the northeasterly line of the property of Duane Williams and Alice D. Williams, as recorded in the aforesaid Clerk's Office in DB 947, page 572; thence leaving the aforesaid Roanoke County School Board (DB 597, page 112) and with a common line of the aforesaid Williams property (DB 947, page 572) and herein-described tract, N. 02° 54' 07" W. a distance of 253.23 feet to a point, said point being a common corner of the aforesaid Williams property (DB 947, page 572) and the westerly corner of the herein-described tract and being situated on the southerly right-of- way of the aforesaid Wood Haven Road (Virginia Secondary Route 628); thence leaving the Williams property (DB 947, page 572) and with the southerly right-of-way of the aforesaid Wood Haven Road (Virginia Secondary Route 628) and herein-described tract, N. 52° 35' 33" E. 437.29 feet to the point of Beginning, and containing 9.603 acres, more or less, and being further described as Tax Map Nos. 37.05-1-1 and 37.05- 1-2. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson March 24, 1998 by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 032498-18 GRANTING A SPECIAL USE PERMIT TO OHIO STATE CELLULAR PHONE CO., INC. TO CONSTRUCT A COMMUNICATIONS TOWER ON A 3.171 ACRE PARCEL AT 5585 CATAWBA HOSPITAL DRIVE (TAX MAP N0. 7.00-1-29), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Ohio State Cellular Phone Co., Inc. has filed a petition to construct a communications tower located at 5585 Catawba Hospital Drive (Tax Map No. 7.00-1-29) in the Catawba Magisterial District; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved a Special Use Permit on November 18, 1997, contingent upon the acquisition of an additional three acres from the Commonwealth of Virginia by December 16, 1997; and WHEREAS, the additional three acres was not acquired by December 16, 1997, and the Special Use Permit became null and void; and WHEREAS, by deed dated February 11, 1998, the Commonwealth of Virginia granted the three acre parcel to the County of Roanoke, Virginia; and WHEREAS, Ohio State Cellular Phone Co., Inc. has resubmitted the Special Use Permit petition with the same conditions approved by the Board of Supervisors on November 18, 1997; and WHEREAS, the Planning Commission held a public hearing on this matter on March 3, 1998, and requested that condition number (2) pertaining to visibility of the tower be revised to delete the word "painted' ; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 24, 1998; the second reading and public hearing on this matter was held on March 24, 1998; and WHEREAS, legal notice and advertisement has been provided as required by law. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Ohio State Cellular Phone Co., Inc. to construct a communications tower located at 5585 Catawba Hospital Drive (Tax Map No. 7.00-1-29) in the Catawba Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: March 24, 1998 233 2. That this ordinance shall be in full force and effect upon after the receipt and acceptance by the Board of Supervisors of Roanoke County of a deed from the Commonwealth of Virginia for an additional three (3) acres of real estate, which shall be added and combined to Tax Map No. 7.00-1-29. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: OTHER BUSINESS 1. Ohio State Cellular Lease Mr. Creekmore, Attorney for Ohio State Cellular, requested that the Board finalize the lease concerning the dimensions of the property, the base rental, and the term so that the consent order for dismissal of the litigation could be prepared and filed. Supervisor Harrison moved that the rental be $500 a month, the property size is 100 feet x 100 feet, and the term is for 15 years. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None Chairman Johnson asked that Mr. Mahoney revise the lease and have it recorded with a plat showing the property. Supervisor Nickens advised for the record that the difference in the original rent of $325 per month and $500 per month would remain with the County and not go to the Catawba Fire Station. A-0414989-9. a ACTION NO. ITEM NO. -r""~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 14, 1998 AGENDA ITEM: ACCEPTANCE OF DONATION OF DRAINAGE EASEMENTS TO THE BOARD OF SUPERVISORS IN CONNECTION WITH STORM DRAINAGE IMPROVEMENTS (PROJECT 197) AND WAKEFIELD AVENUE ROAD IMPROVEMENTS. COUNTY ADMINISTRATOR'S COMMENTS: ate-' SUMMARY OF INFORMATION: These consent agenda items involve acceptance of the following easements conveyed to the Board of Supervisors for storm drainage purposes, in connection with P-197, in the Cave Spring Magisterial District of the County of Roanoke: a) Donation of storm drainage easement, containing a total of 226 square feet, from John T. Louis, (Tax Map No. 77.13-02-04) as shown on a plat prepared by T. P. Parker and Son, dated December 3, 1997, a copy of which is attached hereto as Exhibit A. b) Donation of storm drainage easement, containing a total of 760 square feet, from Jennifer S. Shaver, (Tax Map No. 77.13-02-03), as shown on a plat prepared by T. P. Parker and Son, dated December 3, 1997, a copy of which is attached hereto as Exhibit A. c) Donation of storm drainage easement, containing a total of 770 square feet, from Leo Harmon and Lucille S. Harmon, (Tax Map No. 77.13-02-01) as shown on a plat prepared by T. P. Parker and Son, December 3, 1997, a copy of which is attached hereto as Exhibit A. 1 ~' d) Donation of storm drainage easement, containing a total of 2,529 square feet, from Christopher A. Gaston and Valerie W. Gaston, (Tax Map 77.13-02- 50), as shown on a plat prepared by T. P. Parker and Son, dated December 3, 1997, a copy of which is attached hereto as Exhibit A. e) Donation of storm drainage easement, containing a total of 2,242 square feet, from Ruth A. Lipnik, (Tax Map No. 77.13-01-40) as shown on a plat prepared by T. P. Parker and Son, dated December 3, 1997, a copy of which is attached hereto as Exhibit A. STAFF RECOMMENDATION: The Department of Engineering and Inspections was represented by outside counsel in the preparation, acquisition, and approval of these easements. The engineering staff recommends acceptance of these easements. APPROVED BY: Engineering and Inspect ACTION Elmer C. Hodge County Administrator VOTE No Yes Absent Approved (x) Motion by: Bob L. Johnson to approve Harrison _ x Denied () Johnson _ x Received () McNamara _ _ x Referred () Minnix _ x To () Nickens _ _ x cc: File Arnold Covey, Director, Engineering & Inspections Vickie L. Huffman, Assistant County Attorney 2 P~~ m ~~6oti 0 1 z ! ~{ N N PROPERTY OF ~NNIFER S SHAVER TAX ,#77.13-02-03 D. B. 1405, PG. 1414 LOT 10 ~ \ BLOCK 15 ~~ ~; PROPERTY OF JOHN T. LOUIS TAX ,#77.13-02-04 key D.B. 1546, PG. 136 p't~ LOT 17 ~~~`~' BLOCK 15 s~ $ ~ ~ ~~ S \`~ NEW VARIABLE W/D TH Q~~ \ TEMPORARY CONSTRUCTION ~ EASEMENT CHAIN LIN\ FENCE \ ,. NEW f5' STRR DRAIN EA~MENT 1 BOUNDED BY CORNERS 1 7HRU 4 TO 1 ---.~~ ~ AREA = 226 Sq. FT. k£/Va10 R7F 68? 'R _~ 7)E ONLY __~~ N 32'00'00" W GRAVEL DRIVE 12.56' OHE,T,BcCATV ~~ i IRON PIPE -"""„-~--~~~ END. N07ES• 1. THIS PLAT WAS PREPARED WITHOUT BENEFIT 01~ ARE REPORT AND /S SUB~CT IHERETi7 1HEREFORE, A/ERE MAY EXIST ENCUMBRANCES WHICH AfFECT ASE PROPERTY NOT SHOWN HEREON. 2. METES AND BOUNDS DESQR/PAONS SHOWN HEREON REPRESENT A COMPOSl1E ~ DEEDS PLATSy CALCULATED INFORMAAON AND FlELD AES TD PROPERTY BOUNDAR/ES TO LOCATE ASE POSIAON OF THE EASEMENT /N RELAAON Tt7 THE BOUNDARIES THIS SURVEY DOES NOT REFLECT A COMPLETE AND ACCURATE BOUNDARY SURVEY OF THE SUB~CT PROPERAES. I LEGEND ~ ® NEW STQRM DRAIN ESAI'T. ® NEW 7EYP. coNSr. ESA/'T - x- FENCE ~ unu~r Pa.E _~,qy_ 041<RHEAD NfRES EXHIBIT TAX N0. 77.13-02-04 N.B. DRAWN ~'R CALC. CHK'D DAP CLOSED: JPR NEW 15' STiORM DRAIN EA MENT UNE DIRECTION DISTANCE 1-2 S 32170 00 E 15.20 2-3 S 48 40 08 W 9.40 3-4 N 72174 00 W 17.45 4-1 N 48 40 08 E 20.79 AREA = 22f S . FT. EASEMENT PLAT FOR COUNTY OF ROANOKE SHOWING A NEW 15' STORM DRAIN EASEMENT AND A NEW VAR/ABLE IMDTN TEMPORARY CONS7RUC710N EASEMENT BEING CONVEYED BY .JOHN T. LDU/S CAVE SPRING MAG/57FR/AL DISTRICT ROANOKE COUNTY, VIRGINIA TPP&S T. P. PARKER ae SON ENGINEERS 810 BOUI~ld EUR VEYORS Poh Omos HOZ 99 PL.INNERS BGIem, ~ $416$ ,TS 0~+ ~f~3~ WK B. CALDWEI N0. 135 9 1:EC 9~ ~lAp SCALE: ?"~ zu DATE:. DECEMBER 3, 1997 p_ 47533 W.O.: 97-0951 p ;~~: ~~ti ti ~G~ ~~ O\/ Q~1,~~ BRANO?'IMNE AVE RTE. 1602 40 R ~oo'f to --~ WAKEFlELD AVE. ho°` ~ ~ C~ry~ ~ PROPERTY OF ~ ~ ~ l~,~~.~^~~ Q~ •~ ,\h ~IENNIFER ~ SHAVER TAX ,#77.13-02-03 Q ~ ~ ~ ~~ h~~ D.B. 1405, PG. 1414 O V Q ~ ~ Q ~~ 1 ~ ~ O BL OCK 5 ~~ ~~o ~~~Q ~~ ~~~~. ti.m ~2y ~ ~~ ~~ti~~ ~~ ~~~~~ ~~~~o~v~ ~~ ~~~z~~~m ~~~~~~z~ m~~~~~o~ ~~tizz`~~o ~W~604~~ ~~~4~~~~ 8~~~~¢~~ a ~ ~~ Q~~~~~~~ ~~~mQ ~° Q~~ 5~~~~~2~ 4; ~~o ~ c~nm~ OZW ~~~~~m~~ ~~ ~ 0 z wsE #3s4a VINYL SIDED DECK NEW 15' STORM ORA/N EASEMENT CIiA1N LINK BOUNDED 8Y CORNERS FENCE-. 1 1HRU 4 TO 1 AREA 760 SQ. F7:~ O 3 ~• J o ~A ~N M z x O :~ PROPERTY OF DAVID D. do CAROL B. GRAYBEAL TAX X77.13-02-02 D. B. 1130, PG. 501 LOT 9 BLOCK 15 HSE X3834 VINYL SIDED ~. ~~~~°~~- 3 ~s 2$~ oo~~ ~N~ Ia \ `- NEW f0' TEMPORARY conrsrRUCnoN '~F.y~ ~ EASEMENT ~.~•p + ~~ ~~`\ ® NEW S7t71RAI aaaN Esa•r. ® NEW 7EAIP. CONST. ESM7 -x- fENI:E ~ unurr PaE -aww- ovFleyEAv fNRES NEW 15' STEM DRAIN EASEMENT UNE DIRECTION D/STANCE 1-2 S 32170 00 E 15 20 2-3 S 48 40 08 W 50.67 3-4 N 32'b0 00 W 15 20 4-1 N 48'40 08 E 5A67 AREA = 760 SQ. FT. EASEMENT PLAT FOR COUNTY OF ROANDKE SHOWING A NEW 15' STORM DRA/N EASEMENT ~ A NEW f0' TEMPORARY CONSTRUCTION EASEME BEING CONVEYED BY .AENNIFER S. SHAVER CAVE SPRING MAGISTERIAL D/STR/CT ROANOKE COUNTY, V/RG/N/A TAX N0. 77.13-02-03 N.B. DRAWN JPR TPP&S T. P. PARKBR de ENGINEERS 818 BOU~ld CALC. CHK'D DAP SURVEYORS Poole 0>t~ H~ ~ CLOSED: JPR I PLANNEFts 8al~m, ~inia SUBS PROPERTY DF PAUL de PAULA WILUAMS TAX X77.13-02-OS D.B. 1411, PG. 667 Lor 12 BLOCK 15 ;,~,TH OF Dj ~~ NK B. CALDVYEII.III N0. 1335 9 i~c~97 ~~~ SON SCALE: 1"= zu DATE: DECEMBER 3 1997 p_ 47532 W.O.: 97-0951 :. ~ti '~ BRAND YIMNE AVENUE Q~. RTE. 1 fi02 'b` 40' R/W Q :.~ a~P ~~ `~ NEW 15' STORM DRAIN EASEMENT BOUNDED BY CORNERS ~ ~ ~ 1 THRU 4 TO 1 y ~ ~ ~ o AREA = 770 SQ. F7: - - ~a~~ 0 ~~ ~~~~ ~~ ~~ti~~ ~Z ~~~~~ ~W ~~ ~~ ~5~~~ ~a ~~_~~~~~ ~~oo~~~~ m~~~~~~~ 2~~0~~ a ~~~~~~~~ ~~~y~~~~ 2 a~V~O~mj ~~~~~m~Q ~u ~ N 2 ~ LEGEND ~ ® NEW STORM DRA/N ESAI'T. ® NEW 7EMP. COWST. Esxl7 - x- FENCE ~ unurr FOIE -ANW- OVERHEAD IMRES EXHIBIT Aa ~~ CHAIN FENCE ~oJ 00 o~v i ~ ~Q^~ ~VW ~ a a~~ ~ ~0~ ~S ~ o o ~y~,f S PROPERTY OF ~~'< LEO AND LUCILLE S ~°~ HARMON x y~'P AX PARCEL 77.13-02-01 } Q D. B. 974, PG. 194 ~-~y ~° G HSE X3630 ALUM. SYDED 1 x 2 x ~~ ~ ~°fa x 9~G ~ z ~- ~~ ~ ~ ~ ~~ ~VW mow ~ ~ ~ x op°~ stn 41 ^ Q Z Q ~rNj ~~~U 2 ~ ~ ~, x Gym y Q PROPERTY OF PAUL do PAULA WILUAMS TAX PARCEL 77.13-02-05 D. B. 1411, PG. 667 NEW 15' STO DRAIN EASEM RM ENT UNE DIRECTION DISTANCE 1-2 S 32170 00 E 15.39 2-3 S 45173 04 W 51.30 3-4 N 32'+00 00 W 15.39 4-1 N 45103'04' E 51.30' AREA = 770 S . FT. J EASEi~ENT PLAT FOR COUNTY OF ROANOk'E SHOWING A NEW 15' STORM DRAIN EASEMENT AND A NEW 10' TEMPORARY CONSTRUC770N EASEMENT BEING CONVEYED BY LED ~ LUCILLE S~ HARMON CAVE SPRING MA'G/STER/AL DISTRICT ROANOKE CO~INTY, NRG/NIA ,'.t,Tfl 0~+ pf ~~~~~ NK B. CALDWOJ..,III ~ N0. 133 ~ ~c 9 7 ~~ ~ =z TAX N0. // 13-OZ-OI ^ N.B. DRAWN JPR ~ TPPStS T. P. PARYER & SON SCALE: 1 = ENOINEEreS eie H~Irard DATE: DECEMBER 3. f997 CALL. CWK'D DAP SURVEYORS Post OftiYo~ Haa 90 p_ 47523 CI nSF'Dc _- --JPR----_-__..-- PLANNEFts 8almn, Vir~lnia 24169 W.n.e 97--0951 A(ANASS''S n/tlvE v ~ KENMp,~,E- A 1/E. ~ R~ ~2 ~ 9 m -+~. IV ~ O .;. EXIST. N GRAVEL DRIVE x x~ ~~ ti~ ~= U 0 -NEW 15' STORM DRAIN EASEMENT BOUNDED BY CORNERS 1 THRU 9 TO 1 AREA = 2, 529 SQ. FT. -EXIST, EDGE OF PAVEMENT x CHAIN UNK x FENCE PROPERTY OF ' CHRISTAPHER A. ~ VALERIE W. GASTON TAX PARCEL 7713-02-50 D.B. 1331, PG. 265 LOT 1&2 sEC. r2 N 142 33Y ~~, 81.8~'....~ -- ~--__ PROPERTY OF GALE VIDITNOTT TAX PARCEL 7713-02-49 D.B. 1487, PG. 889 LEGEND I ® NEw srar~u ORAlN ES~H'T. ® NEW TEA/P. CQNST. E9lf'T -x- fETJQE ~ unurY t~ -cww- ov»r~o ~~ A NEW 15' STORM DRAIN EASEMENT LINE OlREC710N D/STANCE 1-2 S 17'54 05 W 15.00 2-3 N 72'05 55 W 55.01 3-4 S 2071 17 W 64.15 4-5 S 67 4105 W 31.58 5-6 N 7142 33 W 23 05 6-7 N 67'41 05 E 42.50 7-8 N 2071 17 E 62 34 8-9 N 15174 30 E 10.06 9-1 S 7143 56 E 70.29 AREA = 2 529 SO. FT. O ~tiF h O~ OWnj ~ ~' ^ c~ ~ ~~n a ~~' a~t~N O~V N a ~ ~^ ~- ~Ra~m ~ ,~ o ~~~ ~~ o~ ~ ~~ ~~~ ~ ~ ~~ ~~~~'~ ~ W~~~j~ ~~ ~~~~~ ~~a$e~"a W ~~~~~~~~ ~~~~~~2 ~ ~a~~~~ ~~~~~~ ~~~~~~~~ a ~m 3~~2~~2~ ~'m _ ~~i~~~Sa~ <t ~j ~ N EASEMENT PLAT FOR ~ ~g OF COUNTY OF RDANOKE SHOWING A NEW 15' STORM DRA/N EASEMENT BEING CONVEYED BY ~ CHR/STQPNER A. ~ VALERIE W. GASTON CAVE SPRING MAGISTERIAL D/STR/CT ROANOKE COUNTY, VIRGINIA ~ Dl~ ~~ ~~~ N0. 1335 9 DEc X97 ~~ TAX N0. //.13-OZ-50 ' T. P. PARKBii do SON TPP& ~ SCALE: 1"= 20" N.B. DRAWN ~ R . ela sooi...ra DATE. DECEMBER 3, 199i CALC. CHK'D DAP ffNO1NffffR8 iURV¢YORS Pod ~a Hoi ~ p- 47536 CLOSED: APR PLANNeRB s.~.m, vsrafnt. 841as W 0 : 97-0951 ~Q,,. ~~6~~0 ~~~~ ~~ ~J~ ~' iP/ ~o~'~~ ~. ~~~ ~-~ QP ~ o`~ / ~~~ ~~~~ Q~ ~~~~ ~~ ~~ti~~ I.. ~~ •~~~~~ ~~~~~~~4 ~~z~$~~m m~~°~~zr~ ~~~~~~~~ ~~2~Z~~~ ~ ~ ~ ~ ~ W ~ 8~~~~~~ ~ ~~ ~~e ~~~~ ~~~ZS~~~ 3~~~~~2m ~~QQ ~~Q ~~~~~~W~ ~L~i~~~Sm~~ ~~ N 2 EXIST. 1 t/2 STORY BRICK HOUSE , ~ ~ AfOD~ --.._. TO SSAS DR. ® NEW SICJIRA/ DRAIN ESAI'T. ® NEW TEA/P. CQNST. E3MI'T - x- FENCE ~ unurr PacE -oliw- orERNEA6 WIRES 'EXIST. EOCE OF PpyENEN7 NEW 15' DRAINAGE EASEMENT UNE DIRECTION DISTANCE 1-2 N 72172 29 W 15.02 2-3 N 15'i74 30 E ~ 92 3-4 N 367715 E 43 41 4-5 N 17914 W 90.48 5-6 N 58"0131 E 14.97 6-7 S 31 ~8 29 E 1.96 7-8 S 17914 E 99.88 8-9 S 357715 W 429 9-1 S 15174 31 W 6.86 AREA ~ 2,242 SQ. FT. PROPERTY OF ?° RUTH A. UPN/K TAX #77.13-01-39 D.B. 1281, PG. 1307 PROPERTY OF RUTH A. UPNIK TAX #77.13-01-40 O.B. 1281, PG. 1307 -NEW 15' STORM DRAIN EASEMENT BOUNDED BY CORNERS 1 THRU 9 TO 1 AREA a 2,242 SD. FT. ~71E ONL Y~ N 72ti229' {.y 37.32' /CER~~RE82 ~ R/k' EASEMENT PLAT FOR COUNTY OF RDANCKE . SHOWING A NEW 15' STORM DRAIN EASEMENT BEING' CONVEYED BY A RUTH A CAVE SPRING MAGlSTER/AL DISTRICT ROANOKE COUNTY, V/RG/N/A 77.13-01-40 TAX N0 . T. P. PARHER k 30N TPP~t~ N.B. DRAWN JPR e>.e sont...ra EN©INEERS DAP CALC. CHK'D SURVEYORS Post Odd Bay 9~ CLOSED• JPR PLANN~tiS .8e1ea4 Vir~nia 84165 Op NK B. CALDWELI.,III N0. 1335 ~ L~~ 97 eusas'~~ SCALE: 1 "~ zu DATE: DECEMBER 3. 1997 p_ 47563 W,O,; 97-0951 A-041498-9.b ACTION # ITEM NUMBER --~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 14, 1998 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Summerfield, Section 5 COUNTY ADMINISTRATOR'S COMMENTS: Q~~rwr SUMMARY OF INFORMATION: The Developers of Summerfield, Section 5, Fralin & Waldron, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lang Engineering Company entitled Summerfield, Section 5, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $13,275.00 and $58,500.00 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving the Summerfield, Section 5 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. ~--~`~ SUBMITTED BY: APPROVED: ~~ Gary Robe on, P.E. Elmer C. Hodge Utility Direc r County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Absent Approved (x) Motion by: Bob L. Johnson to approve Harrison - x Denied () Johnson - x Received () McNamara - - x Referred () Minnix - x To () Nickens - - x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections Paul M. Mahoney, County Attorney .,. -.,~, RETURN TO: ROANOKE COUNTY ATTORNEY'S OFFICE THIS CHATTEL DEED, made this 2nd day of Februar,~_, 19 98 , by and between: Fralin & Waldron. Inc. , a Virginia corporation, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGII~TIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: Page 1 of 4 ~~ As shown on the plan entitled Summerfield Section V ,made by Lang En ing Bering Company and on file in the Roanoke County Engineering Department. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19 Page 2 of 4 L: WITNESS THE FOLLOWING signatures and seals: Developer: By: As: State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: ~`~1.. ,day of ~-.a.. 19 9 ~ , By: Andrew C. Kelderhouse Its Vice President Duly authorized officer Title on behalf of Fralin & Waldron. Inc. My Commission expires: Page 3 of 4 .i ....L.: Approved as to form: County Attorney Board of Supervisors of Roanoke County, Virginia By: (SEAL) Elmer C. Hodge County Administrator State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 4 of 4 el ! I 1 i ' i ~ ~ .. - -- i \` -- ~ I _ ~ . _ ` ' SI'M1IERFIEID DRIYC _..• , ...~„~...~ `. ~ SI t ez : `i 1 -- ;. - - - ~ - as i ~ I i _; 128 i 127 12d ~ t29 ISO ',~y ~ II 91 ' ~ AS ~ ~ ~ EXISTI I NG ~ 1 !. i SO ~ IIO ~ ~; ~ ~ ! SECTION II ~ ~ - I; FUTURE -- 1 DEVELOPME i f ~ I 125 ', 8/ ~'', I I ~ U I 1S1 ~ n ~' i ,~ ~ i 117 I11 ' r- __.. ~.__- ' i _ i ni l'.J •, V~ AS j IS2 Ild 11= ' ~ ~ ~ .t ' ,. ..... 115 ..,. Bn ~ ~ 12S ' I I`' 11:1 ~ ,i _. ._ .._. ... - a - .. ~ j ~ 1JA IJ1 - - ~ ~ ~ ~ 111 ;: n 19d B7 j ~' 12Y ~ ~9i` F ~ 1:11 \ 1 / -- .. ~ S l1u \ ~ 1115 1 ., 121 _ 147 n5ny'• ~~ s \ -•. '~~ ~ i 19S '~ ;'. ', 101 _ ` I ~ 196 1' i ~ hp,~ / EXISTING' ~'.' \ 178 SEC ON V ::'sa `~ loa \ i' r- SECTION III ~ : `~ / ~ . AD ~ ~ 119 I `~ 197 y ~' *<~ / . ~ ~ ~~ , \1t . 192 / : / J/ ' ~ ~ ~ ~ ~ / ~ ~ ~ _ // <O ~~- ~`_ uq ' ~ ` ~~A`-' 100 ~ / ^^ `tJ ~ 1~- t11 ~ 1 f` c ~~ ~~ ~ 1 / ~ 9 ~ ~ S \\ 91 ~ ~ 91 9S ~ 97 D8 4 I I `\ 97 95 J ~~ ~° r ROANOKE COUNTY UTILITY DEPARTMENT ACCEPTANCE OF WATER AND SEWER FACILITIES SERVING SUMMERFIELD, SECTION 5 ~. .• A-041498-9. c ACTION # ITEM NUMBER -r' / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 14, 1998 SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving The Groves, Section 3 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of The Groves, Section 3, Boone, Boone & Loeb, Inc., have requested that Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the subdivision along with all necessary easements. The water and sewer facilities are installed, as shown on plans prepared by Lumdsen Associates entitled The Groves, Section 3, which are on file in the County Engineering Department. The water and sanitary sewer facility construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The value of the water and sanitary sewer construction is $20,500 and $ 3,900 respectively. RECOMMENDATION: Staff recommends that the Board of Supervisors accept the water and sanitary sewer facilities serving The Groves, Section 3 subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. APPROVED: ~~ ~~ Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Absent Approved (x) Motion by: Bob L. Johnson to approve Harrison _ x Denied () Johnson _ x Received () McNamara _ _ x Referred () Minnix _ x To () Nickens _ _ x cc: File Gary Robertson, Director, Utility Arnold Covey, Director, Engineering & Inspections Paul M. Mahoney, County Attorney SUBMITTED BY: ~.~- RETURN TO: ROANOKE COUNTY ATTORNEY'S OFFICE THIS CHATTEL DEED, made this 5th day of February, 19 98 , by and between: Boone. Boone & Loeb, Inc. , a Virginia corporation, hereinafter referred to as the "Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the second part. :WITNESSETH: THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT, CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals, connections, storage facilities, sources of water supply, pumps, manholes and any and all other equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the streets, avenues, public utility, easement areas, water and sewer easement areas that have been or may hereafter be installed by the Developer, along with the right to perpetually use and occupy the easements in which the same may be located, all of which is more particularly shown, described and designated as follows, to wit: Page 1 of 4 .., .S y As shown on the plan entitled The Groves, Section 3 ,made by Lumsden Associates and on file in the Roanoke County Engineering Department. The Developer does hereby covenant and warrant that it will be responsible for the proper installation and construction of the said water and/or sewer systems including repair of surface areas affected by settlement of utility trenches for a period of one (1) year. after date of acceptance by the Board and will perform any necessary repairs at its cost. Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No. adopted by the Board of Supervisors of Roanoke County, Virginia, on the day of , 19 Page 2 of 4 ,~._ Developer: By: As: State of: Virginia County/City of: Roanoke , to wit: The foregoing instrument was acknowledged before me this: `5 ~ ,day of ~1~=-+~ ¢~'~/ 19 9 ~ , By: ~J~4t-~ ~oL"'PS~ lts t'~Z~S<4t~u '?"~ Duly authorized officer Title on behalf of My Commission expires: ~~~~ ~~. l9 g~ Page 3 of 4 r- ~ Approved as to form: County Attorney State of: County/City of: By: Virginia Roanoke , to wit: Board of Supervisors of Roanoke County, Virginia Elmer C. Hodge County Administrator EAL) The foregoing instrument was acknowledged before me this: day of 19 , by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My Commission expires: Page 4 of 4 r:~ r,~... <,~ . .,~,. 013 "b.fr.'. 3,J ~ ~. /~ S 4a h`sn4 ~ vv. ~z ..'-^"~'° ~9, a 3 F-.NRt 725 2~ ri ~ 1; !; ~ "; .~ ~€ oM ni"oac.,Ji.~. / ' ,~W, ~. n'' °.. F ~HqC x ` '~ _~ - y .,~- _ i. _ i( ~ a ~, @ee~~q \ ~ BR~fQRRIOGE VICINITY MAP ~~`. -`~ -~ ~~ __ ,_ ~ , / ~~/ ~\ \\ \\ 1t AFMAININb AOArrOY Df (AA4/ ~' // ~ fADf5A1r ar ~'C\/ , ,/ ~ M4M 4ANQ 40MMNY, 4.4. /~ ,\(G`~ % +Y ~ \ \ - ~ ~,\ r 2 ` ~, 1, i ~,rte~ ~~•.'~ `~ .~ \\ e e. f7 . r~ eY ~ ~ '.. r~~,+ ~~ a lD7 rein rDYCwa rui ~~\ ~ \ I~/ </' h,'~', \ ie \ :! \ If .W 1 I'a~P~"+ `Y ~ r; `~ f:f .r,r,i llSaJGru. \ \ \ , " ~. / .~ , / FKat°i~~`~ \~ .tr~~ ~/L 04 K. Q ~SrrG !. `~~T='Y ~~e~i'_/~iwiiwf~i) / `w~NY•Yy ~,~ 4\ \ ~ " ur a F v. 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J r r t Q' a ~ 7 tia a f fAAJhh CIW ~I'~/[YI pA' cG•QV ~ yo<' \ `'t '~ ~ e H .r • ~ \4 C FP l 77Yf.~ A.!f4) f''~y ~.\ I5br7 , 4 N ~ Il .~, ~, {v ~_. ~ h \ \ tr r 5 4. N4 6 4 L ~ +b ~~.. t DY'7~- ~~ P~+Tf~ re G ~'y •a2H "''A f Y ~~ ~ 5e" ~y~~~ ~ >.wa. s.4raJ _ fr., N ~ a e5, w M y P~ /:4~` ~1_ Q -t _ ~L f-I. w.a„ o J~ ,bra I ,„~r -1 fl r ~ a ~ __ .~"'r "'`w / ~ ~ r a rr.... ~x a ~..~~~~~a~ ~~~~~~~~~~~~~~~. ..5+u 9 -•1 M 4 '~ c ~ , + ~ _ 'M'f 1 J ~~ j 1 I, /`, b~1 .~~ J 1 I 1 5 1 /a' ., ,_ 1 ROANOKE COUNTY UTILITY DEPARTMENT ACCEPTANCE OF WATER AND SEWER FACILITIES SERVING THE GROVES, SECTION 3 ''<' .;-, . ~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 14, 1998 RESOLUTION 041498-9.d RECOGNIZING THE PREVIOUS MEMBERS OF THE COURT-COMMUNITY CORRECTIONS POLICY BOARD AND THE COMMUNITY CORRECTIONS RESOURCES BOARD WHEREAS, Mrs. Linda Blair, Mrs. Susan Blaylock, Mr. Melville Carrico, William H. Cleaveland, Esquire, Honorable Beverly T. Fitzpatrick, Sr., Mrs. Sandy Gates, Colonel James P. Godsey, Mrs. Nancy Goehring, Dr. Bernard Hairston, Mr. Harry Tucker Haskins, Jr., Dr. William Hill, Mr. Wendell Hopkins, the late M. David Hooper, Mr. Michael Lazzuri, Mr. Dana Martin, Mrs. Wendy Moore, Dr. Harry C. Nickens, Jr., Dr. Dreatha Phillips, Mrs. Chris Pickard, Mrs. Laura Pope, Mr. John Rauck, Mr. Tommy Reid, Jr., Norman Sprinkle, Dr. Graham Stephens, Mr. Frank Turk, Mr. J. Michael Vulgan, and Mr. Roland N. Wine, voluntarily represented the interests of the citizens of the jurisdictions within the Roanoke Valley on the regional Court-Community Corrections Policy Board and the Roanoke Area Community Corrections Resources Board from 1980 through 1995; and, WHEREAS, these individuals freely and willingly gave of their personal time to enhance the quality of life for the citizens of Botetourt County, Craig County, Roanoke County, City of Roanoke, the City of Salem, and the Town of Vinton; and, WHEREAS, the Boards of Supervisors, City Councils, and Town Council participating in this joint resolution, and on behalf of their citizens, hereby extend their gratitude to each of these individuals for their personal dedication and professional contributions to ensure the effective implementation of the Alcohol Safety Action Program and the Community Diversion Incentive Program, enhancing our criminal justice system's -~ public safety mission. NOW THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia joins the Board of Supervisors for the County of Botetourt, the Board of Supervisors for the County of Craig, the City Council for the City of Roanoke, the City Council for the City of Salem, and the Town Council for the Town of Vinton, that the herein named honorees, in appreciation for their personal commitment and professional dedication, are hereby recognized for their contributions to the criminal justice system and the citizens of the Roanoke Valley. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisors McNamara, Nickens A COPY TESTE: ~. ~.u~ Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Jim Phipps, Director, Court Community Corrections 2 ACTION NO. ITEM NUMBER -~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 14, 1998 AGENDA ITEM: Resolution recognizing the previous members of the Court- Community Corrections Policy Board and the Community Corrections Resources Board. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Court Community Corrections Regional Community Criminal Justice Board is asking your consideration in requesting the adoption of a joint, resolution of appreciation honoring those citizens and criminal justice professionals who previously served on the Court-Community Corrections Policy Board and Community Corrections Resources Board which were reformed under the community corrections initiative. The current Regional Board felt that it would be most appropriate to demonstrate appreciation for their years of service. This action has already been taken in the Alleghany Highlands and the Rockbridge Area. In following the same procedures, upon adoption of the resolution by the localities, the Regional Board will host a luncheon at which time a framed copy of the resolution (prepared by the Regional Board) will be presented to the honorees. The Board will coordinate with the Board members' schedules to be certain that a representative from Roanoke County will be present to assist in this ceremony. STAFF RECOMMENDATION• Staff recommends that the attached resolution be adopted and forwarded to the Director of Court Community Corrections Jim Phipps so that he can prepare the joint framed resolution. ..,~... Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: VOTE No. Yes Abs Harrison Johnson _ McNamara- _ _ Minnix _ _ _ Nickens _ _ _ cc: File r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 14, 1998 RESOLUTION RECOGNIZING THE PREVIOUS MEMBERS OF THE COURT-COMMUNITY CORRECTIONS POLICY BOARD AND THE COMMUNITY CORRECTIONS RESOURCES BOARD WHEREAS, Mrs. Linda Blair, Mrs. Susan Blaylock, Mr. Melville Carrico, William H. Cleaveland, Esquire, Honorable Beverly T. Fitzpatrick, Sr., Mrs. Sandy Gates, Colonel James P. Godsey, Mrs. Nancy Goehring, Dr. Bernard Hairston, Mr. Harry Tucker Haskins, Jr., Dr. William Hill, Mr. Wendell Hopkins, the late M. David Hooper, Mr. Michael Lazzuri, Mr. Dana Martin, Mrs. Wendy Moore, Dr. Harry C. Nickens, Jr., Dr. Dreatha Phillips, Mrs. Chris Pickard, Mrs. Laura Pope, Mr. John Rauck, Mr. Tommy Reid, Jr., Norman Sprinkle, Dr. Graham Stephens, Mr. Frank Turk, Mr. J. Michael Vulgan, and Mr. Roland N. Wine, voluntarily represented the interests of the citizens of the jurisdictions within the Roanoke Valley on the regional Court-Community Corrections Policy Board and the Roanoke Area Community Corrections Resources Board from 1980 through 1995; and, WHEREAS, these individuals freely and willingly gave of their personal time to enhance the quality of life for the citizens of Botetourt County, Craig County, Roanoke County, City of Roanoke, the City of Salem, and the Town of Vinton; and, WHEREAS, the Boards of Supervisors, City Councils, and Town Council participating in this joint resolution, and on behalf of their citizens, hereby extend their gratitude to each of these individuals for their personal dedication and professional ...~-, contributions to ensure the effective implementation of the Alcohol Safety Action Program and the Community Diversion Incentive Program, enhancing our criminal justice system's public safety mission. NOW THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia joins the Board of Supervisors for the County of Botetourt, the Board of Supervisors for the County of Craig, the City Council for the City of Roanoke, the City Council for the City of Salem, and the Town Council for the Town of Vinton, that the herein named honorees, in appreciation for their personal commitment and professional dedication, are hereby recognized for their contributions to the criminal justice system and the citizens of the Roanoke Valley. ACTION NO. q-041498-9.e ITEM NO. ~ O AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 14, 1998 AGENDA ITEM: ACTION TO RATIFY AND CONFIRM THE DECISION OF THE BOARD OF SUPERVISORS MODIFYING CERTAIN LEASE PROVISIONS WITH OHIO STATE CELLULAR PHONE COMPANY, INC. COUNTY ADMINISTRATOR'S COMMENTS: ~ ~ ~~~~~~` EXECUTIVE SUMMARY: On March 24, 1998, the Board of Supervisors considered the request of Ohio State Cellular Phone Company, Inc. to modify and clarify certain provisions of the lease for a communications tower at the Catawba Fire Station site. This action ratifies and confirms the decisions made at that time. BACKGROUND: On October 28, 1997, the Board adopted Ordinance No. 102897-6 which approved and authorized the execution of a lease with Ohio State Cellular Phone Company, Inc ("OSC") for a communications antenna tower at the Catawba Fire Station. The execution of this lease was delayed pending receipt of a deed from the Commonwealth of Virginia for an additional 3.17 acres of real estate. Upon the receipt of this deed dated February 11, 1998, and the completion of the zoning approval process on March 24, 1998, this lease was ready for execution. OSC requested several modifications to this proposed lease, namely, extension of the 15-year term of the lease and an increase in the lease area from 50 feet x 50 feet to 100 feet x 100 feet. G:\ATTORNEY\PMM\OSCMODIF.RPT 1 SUMMARY OF INFORMATION: After due deliberation the Board agreed to the following modifications to the lease: 1) That the term of the lease shall remain unchanged: 15 years; 2) That the dimensions of the leasehold area shall be increased to 100 feet x 100 feet; 3) That the lease payments shall increase to $500.00 per month; 4) and, that the original lease payment of $325.00 per month shall continue to be appropriated to the Catawba Volunteer Fire Company for the support of its public safety operations, and the remainder of the increased lease payment shall be appropriated to the General Fund to reimburse the County for its expenses expended in this matter. FISCAL IMPACTS: Appropriation of $325.00 per month to the Catawba Volunteer Fire Company, and appropriation of $175.00 per month to the General Fund. STAFF RECOMMENDATION: It is recommended that the Board ratify and confirm its decision of March 24, 1998, modifying the terms of the lease with Ohio State Cellular Phone Company, Inc. Respectfully submitted, Paul M. Mahoney County Attorney G:\ATTORNEY\PMM\OSCMODIF.RPT 2 -------------------------------------------------------------------- ACTION VOTE No Yes Absent Approved (x) Motion by: Bob L. Johnson to approve Harrison _ x _ Denied () Johnson _ x Received () McNamara - _ x Referred () Minnix _ x To () Nickens - _ x cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance G:\ATTORNEY\PMM\OSCMODIF.RPT 3 ~ r~~ ~.~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 14, 1998 RESOLUTION 041498-9.f RESCINDING CERTAIN POLICIES PREVIOUSLY ADOPTED BY THE BOARD OF SUPERVISORS PERTAINING TO LIVESTOCK CLAIMS, AND TO PROVIDE FOR A POLICY MANUAL TO GUIDE THE ADMINISTRATION OF COUNTY GOVERNMENT WHEREAS, the Board of Supervisors of Roanoke County hereby establishes a Policy Manual to provide an organized, systematic approach to the handling of routine matters by this government organization, and a dependable source of reference for all County departments and the Board; and, WHEREAS, this Policy Manual is based upon actions taken and measures adopted by the various boards of supervisors of Roanoke County over the past 20 years; and, WHEREAS, in reviewing these actions of the boards of supervisors of Roanoke County over the past 20 years, certain actions should be repealed, rescinded, modified or amended; and, WHEREAS, this Resolution addresses those actions pertaining Livestock Claims. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there is hereby established a Policy Manual for Roanoke County government. 2. That Resolution 2276 adopted April 10, 1979; Resolution 2855 adopted May 12, 1981; Resolution 83-67 adopted April 12, 1983, which resolutions comprise the "Livestock Claims" section of the Policy Manual, be, and hereby are, rescinded. T 3. That this Resolution shall take effect immediately upon its adoption. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Minnix, Harrison, Johnson NAYS: None ABSENT: Supervisors McNamara, Nickens A COPY TESTE: ~• Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Mary Hicks, Executive Secretary 2 Action No. Item No. -L- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 14, 1998 SUBJECT: Repeal of Those Sections of the Roanoke County Policy Manual Which Deal with Livestock Claims COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: When the Supervisors adopted the Policy Manual in February, 1998, the County Attorney advised that the various sections of the document could be modified, rescinded, or amended gradually and as needed. The section of the Policy Manual entitled "Livestock Claims" no longer accurately reflects the procedure used for approving such claims and should be rescinded. SUMMARY OF INFORMATION: As provided in §5-32 of the Roanoke County Code, livestock claims are investigated by the County's Community Services Officers (formerly animal control officers). If the claim is justified, the Officer uses current data obtained from Virginia Tech or from the local Extension Service office to compute the value of the animal and completes a Request for Compensation form, which is forwarded to the Chief of Police for review. The County Administrator has delegated to the Chief of Police the responsibility for approving such claims. If approved, the form is forwarded to the County Finance Department for payment. RECOMMENDATION: Since the Policy Manual is intended as a dependable source of reference, its accuracy is important. It is therefore recommended that the Supervisors rescind Resolution No. 2276 adopted April 10, 1979 [copy attached], Resolution No. 2855 adopted May 12, 1981 [copy attached], and Resolution No. 83-67 adopted April 12, 1983 [copy attached]. Since livestock claims are now handled as are other claims for payment, a new or revised section of the Policy Manual is unnecessary. FISCAL IMPACT: None. Respectfully ubmitted, Elmer C. Hodge County Administrator Page 2 ~~ Yes No Abs Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by: Harrison Johnson McNamara Minnix Nickens 54 • LIVESTOCK CLAIMS t'] ~- County Administrator Authorized to Audit and Pay A. County policy for payment of claims related to death of live- stock and poultry caused by dogs was established to be in strict compliance with §29-213.25 of the 1950 State Code as amended. B. The County Administrator was authorized, pursuant to §15.1-117 (7), (11), and (14) of the State Code to have livestock and poultry claims processed, audited, and paid in strict accordance with State Code-§29-213.25 and as otherwise provided by law. (Resolution No. 83-67 adopted 4/12/83) Payment Policy Continued The Board of Supervisors voted to continue the current policy of reimbursing the owners of livestock destroyed by stray dogs in the County in an amount equal to one-half of the value of such live- stock, based upon a schedule of livestock values. The schedule of values is to be established by the County's administrative branch, is to be updated from time to time, and the update is to become effective from and after fifteen days from the publication of the schedule update. (Resolution No. 2276 adopted 4/10/79) Payment Policy Revised A. The policy of reimbursing the owners of livestock destroyed by stray dogs in Roanoke County was revised by updating the value schedule: Class Cattle (mature) Cattle (yearling) Calves (2 - 12 months) Calves (1 day - 2 months) Hogs Pigs Sheep Lambs Goats Kids Horses Ponies Chickens Ducks, geese, and other fowl Weight 700 lb. + 400 - 800 lb. 200 - 500 lb. over 100 lb. 1 day - 100 lb. Market Value $300 - $600 $200 - $400 $125 - $300 $ 60 - $125 $ 60 - $120 $ 20 - $ 60 $ 35 - $ 75 $ 20 - $ 60 $ 20 - $ 50 $ 10 - $ 40 $300 - $600 $ 40 - $200 $ 1 - $ 3 $ 2 - $ 6 B. Exotic fowl or registered livestock to be considered on an individual basis, pending proof of value by claimant. C. This schedule of values may be amended from time to time and is to become effective after adoption of a resolution amending 55 and re-establishing the schedule. (Resolution No. 2855 adopted 5/12/81 ~-~ u-.s-a ~~ .T A REGULAR MEETING OF THE BOARD OF COUNTY SUPERVISORS OF ROANOKE COUNTY r1ELD AT THE SALEM-ROANOKE COUNTY CIVIC CENTER ON.TUESDAY, APRIL 10, 1979 -RESOLUTION N0. 2276 ESTABLISHING A POLICY OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY RELATING TO THE PAYMENT OF ANIMAL CLAIMS ARISING OUT OF THE DE- STRUCTION OF FARM ANIMALS BY STRAY DOGS BE IT RESOLVED by the Board of County Supervisors of Roanoke County as follows: 1. That that certain policy of the Board of, Supervisors of'Roanoke County relating to the payment of animal claims arising out of the destruc- tion of livestock by stray dogs is hereby continued, to-wit: The County of Roanoke shall from and after the date hereof r~imburs~ t,~~~,~~ owners, of, ~~, ~1 livestock destroyed by stray dogs within the County of R;o~nkCe'a sum equal to one half the value of such livestock so destroyed based,~~upon ~a schedule ~f value of such livestock established by the administrative branch of~the County government; and ' 2. Such schedule of values shall be established from time to time~~ and shall become effective from and after fifteen (15) days from the publication of such schedule of values. On motion of Supervisor Myers and adopted by the following recorded vote AYES NAYS: Mr. Compton, Mr. Myers, Mr. Park, Mr. Terry,' Mrs. Johnson None A Copy - Teste: e aco D ty Clerk to the Board 4-16-79 - CoFies to: Lowell M. Gobble, Extension Agent Kenneth L. Hogan, Chief Animal Control Officer John M. Chambliss, Jr., Director of Finance ~/~"~ i 1 e ~"'. `~ AT A REGULAR MEETING OF THE BOARD) OF SUPERVISORS OF ROANOKE COUNTY, VIRC;INiA, l-TEED AT THE SALEM-ROANOKE'COUNTY CIVIC CENTEP. ON TUESDAY, MAY 12, 1981 F~ESOLU'rION N0. 2855 REVISING THE POLICY OF THE BOARD OF SUPERVISORS RELATING TO TI{L' PAYMEi~i'I' OF ANI?~IAi., CI,AITrfS ARISIivC OL~T OI~ 'THE DESTRUC'T'ION OF FARM ANIMALS BY STRAY DOGS B13 ITS RIiSO~L`,~ED by the Board of Supervisors of Roanoke County, ~~ ~ Vir.g,inia, as i'ollows: ~ ~ ~' i , n' ~~ ~~ ~, 1. 'fhiait~t-hat certain policy of the hoard of Supervisors of Roanoke ,~ i ~~ i~ ii d f , County relating to the pa~~nent of animal claims arising out o[ the destruction of livestock by stray dogs is hereby continued, to-wit: 'Phe County of R`uanoke shall from and after the date hereof reimburse the owners of livestock destroyed by stray dogs within the County of Roanoke as follows:' Glass Cattle (mature) Cattle (yearling) Calves (2-12 months) Calves (:]_ day - 2 months) Hogs Pigs Sheep Lambs Got!ts Kid s horses POni~'., Citi ck:~~n Duck:, geese and ether fow7_ Wei~llt Market Value 700 lb. + $300 - $b00 ' 400 - 800 ].b. 200 - 400 200 - 500 lb. 125 - 300 50 - 125 Over 100 lb . 60 -- 1.20 1 day - 100 lb. 20 - b0 35 - 75 7.0 - 60 2 0 - 5 i) 1 (` - !~ ~: 300 - 600 ';0 - ?Ci0 ]_ - ;2. :' - 6 I:rot is fowl or registered li.vestocl: to be cons idered on an ir.ci i_vid~.ia ~. basis pending proof of value by claimant. 2. The within schedule of values may be <n~~endcci from ti.m.~ to ti.m:~ and shal]_ become effective from and. after adoption of r.3 resolut.i.on amend7_ng and re-establishing such schedule of. values. Adopted on motion of Supervisor Johnson and the f.o].icwing recorded vote. AYES: Supervisors Johnson, Park, Terry, [di~ite and Myers NAYS: None A c(~py - 'r~~ste: 5-1."~-8]_ copies to: Director of Finance :'animal Control File -~ - ,, Jeanette L. Burrows, Da_.ptity CLer.k i -$card of. Supervisor s . - .~ `~ AT A REGULAR f1EETIf1G OF THE BOARD OF SUPEP.VISORS OF ROANUY.E COUNTY, VIRGINIA, HELD AT THE P,OANOKE COUf1TY ADMIf11STRATION CEIJTER, APRIL 12, 1983 RESOLUTION NO. 83-67 ESTABLISHING A POLICY AND PROCEDURE FOR TH-E-P~Yt1ENT OF CCAIt1S RELATIfJG TO THE DEATH OF LIVESTOCK AND POULTRY, AND AUTliORIZIfIG THE COUNTY ADh1IPJISTRATOR TO CAUSE PAYt•tENT FOR SUCH CLAIMS TO BE MADE BE IT RESOLVED by the Board of Supervisors of P,oanoke County, Virginia, as follows: 1. That the policy of Roanoke County for payments of claims relating to the death of livestock and poultry caused by dogs be, and hereby is, established to be in strict compliance with all and singular the terms and provisions of Section 29-213.25 of the 1950 Code of Virginia, as amended; and 2. That the County Administrator be, and hereby. is, authorized and directed, pursuant to Section 15.1-117 (7), (11), and (14) of thr--. 1950 Code of 'Virginia, as amended, to cause to be processed, audited and 1 paid all such aforesaid livestock and poultry claims in strict accordance with the terms and provisions of Section 29-213.25, sup_r__a_, and as otherwise made and provided by law. i On motion by Supervisor Minter, and adopted by the follo~r~inq recorded vote: AYES: Supervisors Minter, Burton, Nickens, Myers NAYS: ~ None AB~SEN'T: I' Su~erviso,~- Johnson I~ ~'~' ~ I ~ A Copy - Teste: ~ ' I I III ' 1 1 i t I C I ~ i i I j1 iii Ili ,I I ~ \ i Gf~ %~ Donald R. Flanders, Clerk Roanoke County Board of Supervisors 4-14-83 Copies To: Department of Fiscal Management Chief Animal Control Officer I Extension Agent F i 1 e a./- . _ ~ ,,, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 14, 1998 RESOLUTION RESCINDING CERTAIN POLICIES PREVIOUSLY ADOPTED BY THE BOARD OF SUPERVISORS PERTAINING TO LIVESTOCK CLAIMS, AND TO PROVIDE FOR A POLICY MANUAL TO GUIDE THE ADMINISTRATION OF COUNTY GOVERNMENT WHEREAS, the Board of Supervisors of Roanoke County hereby establishes a Policy Manual to provide an organized, systematic approach to the handling of routine matters by this government organization, and a dependable source of reference for all County departments and the Board; and, WHEREAS, this Policy Manual is based upon actions taken and measures adopted by the various boards of supervisors of Roanoke County over the past 20 years; and, WHEREAS, in reviewing these actions of the boards of supervisors of Roanoke County over the past 20 years, certain actions should be repealed, rescinded, modified or amended; and, WHEREAS, this Resolution addresses those actions pertaining Livestock Claims. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there is hereby established a Policy Manual for Roanoke County government. 2. That Resolution 2276 adopted April 10, 1979; Resolution 2855 adopted May 12, 1981; Resolution 83-67 adopted April 12, 1983, which G:\ATTORNEY\PMM\POLMAN.LIV 1 • r - resolutions comprise the "Livestock Claims" section of the Policy Manual, be, and hereby are, rescinded. 3. That this Resolution shall take effect immediately upon its adoption. G:\ATTORNEY\PMM\POLMAN.LIV 2 A-041498-9.g ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 14, 1998 AGENDA ITEM: Proclamation declaring the week of April 19-25, 1998 as Professional Secretaries Week COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The attached proclamation recognizes professional secretaries throughout the Roanoke Valley. It will be presented by Board Chairman Bob Johnson at the 1998 Virginia Division Professional Development Seminar at the Clarion Inn on Tuesday, April 21, 1998. Several Roanoke County employees are involved in planning and preparation of the event. They include Melinda Rector, Information; Wanda Riley, County Attorney's Office; Susie Owen, Economic Development; and Deborah Charles, Roanoke Valley Resource Authority. All have fulfilled the requirements to be designated as a Certified Professional Secretary. STAFF RECOMMENDATION It is recommended that the attached proclamation be adopted by the Board of Supervisors and presented at the Professional Development Seminar. Respectfully Submitted by: Mary H. Allen, CMC Clerk to the Board ACTION Approved by: Elmer C. Hodge County Administrator VOTE No Yes Absent Approved (x) Motion by: Bob L. Johnson to approve Harrison _ x Denied () Johnson _ x Received () McNamara _ _ x Referred () Minnix _ x To () Nickens _ _ x cc: File .. ..~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 14, 1998 PROCLAMATION DECLARING THE WEEK OF APRIL 19-25, 1998 AS PROFESSIONAL SECRETARIES WEEK WHEREAS, administrative professionals play a vital role in the smooth functioning of businesses and organizations through effective handling of reports, scheduling, presentations, and other administrative duties, and WHEREAS, administrative professionals represent the largest segment of the office workforce, and continue to improve their skills to meet the changing needs of business as we approach the millennium, and WHEREAS, the Roanoke Chapter of Professional Secretaries International®-The Association for Office ProfessionalsTM has approximately 69 members and is an active chapter of the Virginia Division; and WHEREAS, the Roanoke Chapter is co-hosting the 1998 Virginia Division Professional Development Seminar at the Clarion Inn in Roanoke and hosted the 1994 Southeast District Conference at the Homestead Resort with over 600 attendees and WHEREAS, the Roanoke Chapter members have given of their time and talent to the community by dressing dolls and bears and stuffing stockings for the Salvation Army during the holiday season, participating in the Adopt-A-Highway program, and volunteering at community events such as Festival in the Park and various sporting events. NOW, THEREFORE, WE, the Board of Supervisors of Roanoke County, Virginia, 1 r do hereby proclaim the week of April 19-25, 1998 as PROFESSIONAL SECRETARIES WEEK and call on businesses and organizations throughout our community to recognize these outstanding professionals for their contributions, and to support their continued professional growth. 2 A-041498-9.h ACTION # ITEM NUMBER MEETING DATE : April 14, 1998 ...L,. "` Request from Schools to accept and appropriate additional funds received from the Dual AGENDA ITEM : Enrollment Program COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Roanoke County Schools and Virginia Western Community College have an agreement whereby the college provides college level courses in English, US History, and certain vocational subjects. These courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses; therefore, there is a request for these additional funds to be appropriated for inservice and materials that will be used in the program. SUMMARY OF INFORMATION: Roanoke County Schools collected $15,210.00 tuition from 338 students. VWCC will reimburse Roanoke County Schools $38,214.41 for services rendered (teachers, administrating expenses, rooms, utilities, and maintenance). Roanoke County Schools owes VWCC $49,629.10 for tuition and technology fees and college service fees. The difference between what was collected and what was spent is $3,795.31. FISCAL IMPACT: Roanoke County Schools requests that $3,795.31 be appropriated to the instructional program for use in the dual enrollment program. STAFF RECOMMENDATION: Staff recommends approval of the request ~~ Lorraine S. Lange Elmer C. ge Association Director of Instruction County Administrator ACTION Approved (x ) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File Motion by: Bob L. Johnson to approve Harrison Lorraine S. Lange, Associate Director of Instruction Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk to School Board VOTE No Yes Absent Johnson McNamara x x x Minnix _ x Nickens x ~~ ACTION # A-041498-9.i ~ '" ! ITEM NUMBER MEETING DATE: April 14, 1998 AGENDA ITEM: Resolution Requesting an Appropriation of Technology Grant Funds COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke Valley Regional Board received notification from the State Department of Education concerning its eligibility to receive technology grants in FY 1997 and FY 1998. SUMMARY OF INFORMATION: The grant award for FY 1997 was $26,300. This grant was used to purchase computers, printers and communication devices for regional students. The grant award for FY 1998 is $25,000 and will be used in the same manner. The Regional Board met on March 16, 1998 and adopted a resolution. The school board met on March 26, 1998 and also adopted a similar resolution. FISCAL IMPACT: None, no local matching required STAFF RECOMMENDATION: Staff recommends adoption of the enclosed resolution accepting the technology awards and appropriation of same. Dr. Carol Whitaker Elmer C. Hod Director of Special Education County Administrator and Pupil Personnel Services --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Absent Approved (x ) Motion by: Bob L. Johnson to approve Harrison _ x _ Denied ( ) Johnson _ x Received ( ) McNamara _ _ x Referred ( ) Minnix _ x To ( ) Nickens _ _ x cc: File Carol Whitaker, Director of Special Education and Pupil Personnel Services Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk to School Board ~- / b RESOLUTION OF THE ROANOKE VALLEY REGIONAL BOARD DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF ONE OR MORE GRANTS MADE BY THE COMMONWEALTH OF VIRGINIA FOR CERTAIN EXPENDITURES TO BE MADE IN CONNECTION WITH THE ACQUISITION, CONSTRUCTION AND EQUIPPING OF CERTAIN OF CERTAIN CAPITAL IMPROVEMENTS WHEREAS, the Roanoke Valley Regional Board (the "Board") is a political subdivision organized and existing under the laws of the State of Virginia; and WHEREAS, the Board will pay, after the date hereof, certain expenditures (the "Expenditures") in connection with the acquisition, construction and/or equipping of classroom computers and networking "the "Project"), as more fully described in Appendix A attached hereto; and WHEREAS, the Board has determined that the money to be advanced on and after the date hereof to pay the Expenditures are available only for a temporary period and it is necessary to reimburse the Division for the Expenditures from the proceeds of one or more grants to be made by the Commonwealth of Virginia (the "Grants") from proceeds of its tax exempt equipment notes (the "Notes"); NOW, THEREFORE, BE IT RESOLVED BY THE BOARD AS FOLLOWS: Section 1. The Boazd hereby declazes the Board's intent to reimburse the Board with the proceeds of the Grants for the Expenditures with respect to the Project made on and after March 16, 1998. The Board reasonably expects on the date hereof that it will reimburse the Expenditures with the proceeds of the Grants. Section 2. Each Expenditure will be of a type properly chargeable to capital account under general federal income tax principles (determined in each case as of the date of the Expenditure). Section 3. The maximum cost of the Project is expected to be $25,000/ Section 4. The Board will make a reimbursement allocation, which is a written allocation by the Board that evidences the Board's use of proceeds of the Grants to reimburse an Expenditure, no later than 18 months after the later of the date on which Expenditure is paid or the Project is placed in service or abandoned, but in no event more than three years after the date on which the Expenditure is paid. The Division recognizes that exceptions are available for certain "preliminary expenditures," costs of issuance, certain de minimis amounts, expenditures by "small issuers" (based on the year of issuance and not the year of expenditure) and expenditures for construction projects of at least 5 years. Section 5. This resolution shall take effect immediately upon its passage. s i~ Passed and adopted this 26th day of March, 1998 Adopted on motion of Mr. Canada and duly seconded and on the following vote: AYES: Jerry L. Canada, Thomas A. Leggette, Michael W. Stovall, Marion G. Roark and William A. Irvin, III. NAYS: None ABSENT: None TESTE: ,Clerk ~-r GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Audited Beginning Balance at July 1, 1997 Addition from 1997-98 Budget -Transfer of Garage Operations to the County Aug 19, 1997 First installment payment on West County Business Park Sept 23, 1997 Revenue Sharing Payment to Botetourt County through June 30, 1997 Oct 28, 1997 Eminent domain for communications facility Dec 2, 1997 Underground storage tank removal Dec 16, 1997 Carson Road sewer project Jan 13, 1998 Downpayment on Catawba Farm Feb 24,1998 Cancel Catawba Farm appropriation Balance at Apri114, 1998 Changes below this line are for information and planning purposes only. Balance from above West County Business Park -balance Reserve for R.R. Donnelly -Phase II Economic Development of General Amount Fund Revenues 9,614,873.00 9.69% 200,000.00 (1,000,000.00) (158,280.86) (107,000.00) (65,983.00) (150,000.00) (110,000.00) 110,000.00 $8,333,609.14 8.40% $8,333,609.14 (2,000,000.00) (730,700.00) (500,000.00) $5 102 909.14 5.14% Note: On December 18, 1990, the Board of ~uperv~sors aaoptea a goal sLatemGU~ ~~ uiaui~aui ~~ General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1997-98 General Fund Revenues $99,264,769.00 6.25% of General Fund Revenues $6,204,048.06 Respectfully Submitted, ~.~,,.e. ~.~~ Diane D. Hyatt Director of Finance M:\Finance\Common\B oard\Gen97. WK4 N-a- CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1997 $1,113,043.00 Revenues from sale of vehicles 1996-97 38,406.64 Audited Balance at July 1, 1997 1,151,449.64 Amount added from 1996-97 operations per rollover policy 744,687.00 October 14, 1997 Transfer to Future School Capital Fund (1,113,043. Balance at April 14, 1998 $783,093.64 Note: $100,000 of these funds have been temporarily advanced to the Mayflower Hills Park prof ect. Respectfully Submitted, ~~ ~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap97.WK4 N-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1997-98 Original Budget $143,000.00 October 14, 1997 Design of South County Park (20,000. Balance at April 14, 1998 $123,000.00 Respectfully Submitted, Diane D. Hyatt Director of Finance 1VI•:\Finance\Common\Bo~rc~\Board97.WI~„4 Item NO. ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 14, 1998 AGENDA ITEM: Report on conveyance of property from the Roanoke County Industrial Development Authority to Country East LLC COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County and its Industrial Development Authority entered into a performance agreement on July 22, 1997, with Country East LLC to settle a condemnation proceeding regarding the road right-of--way for Garman Road. The Authority agreed to convey a 1.044 acre tract of land to Country East in return for drainage and construction easements and road right-of--way for the relocation and reconstruction of Garman Road to serve the Kroger expansion project. The 1.044 acres is a residual tract remaining from the acquisition of the Burritt property for the Garman Road relocation project. Country East plans to combine this tract with other properties and develop a commercial and industrial project in the future. The County, Authority and Country East have executed a set of protective covenants governing the use of this property which have been recorded as part of this transaction on March 13, 1998. Country East LLC has to meet an annual $20,000 tax revenue goal by January 1, 2002 or repay the County a prorated penalty. FISCAL IMPACT: Funds for the settlement of the condemnation have previously been appropriated as part of the Kroger expansion project. It is anticipated that new tax revenues will be generated from the proposed Country East LLC development. STAFF RECOMMENDATION: As agreed to under the terms and conditions of the Performance Agreement dated July 22, 1997, the Roanoke County Industrial Development Authority conveyed the 1.044 acres to Country East LLC on March 13, 1998. r- i Respectfully submitted: ~- ~~ ~~-t~ ~ti2 ~~/, i Timothy W. Gubala, Director Department of Economic Development Approved: 2 Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: No Yes Abs Harrison Johnson McNamara _ Minnix Nickens Attachment N-Y THIS DEED, made and entered into this 1 t day of March 1998, by and between THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virc_nia, Grantor; and COUNTRY EAST, L.L.C., a Virginia limited _iability company, Grantee. W I T N E S S E T H TTrTP,T FOR AND IN CONSIDERATION of the sum of TEN DOLLARS DSTERHGUDT, FERGUSON. NATT. AHERON & AGEE ATTD RN EYS-AT-LAW RDANDKE. VIRGINIA 24D18-1699 ($10.00) cash in hand, the receipt -Nhereof is hereby acknowledged, the Grantor does hereby grar_~, bargain, sell and convey with General Warranty and Modern ~nciish Covenants of Title unto the Grantee, all of that certa_-: lot or parcel of land lying and being in the County of Roanoke, Virginia, and being more particularly described as follows, to-wit: New Tract "B", containing 1.044 acres, as shown on the "Plat Show=ng the Resubdivision of Original Lots .2, 13, 14, 15 & 16, Fort Lewis Estates ?.B. 3, PG. S1), Property of The =n~ustrial Development Authority of Roanoke County, Virginia," prepared by Lumsden Associates, P.C., under date o. May 12, 1997, of record in Plat Book .9, Page 183, of the Clerk's Cffice of t~~ Circuit Court of Roanoke County. BEING a portion. of the same _roperty conveyed to The Industrial De-:..opmer_t Authorit~r of Roanoke County, Vir==via, by deed of record in the Clerk's ~==ice of the Circuit Court of the C~~~nty of Roanoke in Deed Book 1538, page =236. Together with those rights and =a_ements that were granted to the owner ~_ Lot 6, Fort Lewis Estates ur_der de_d dated November 8, 1948, recorded in ...d Bock 407, page 440. This conveyance is made subject ~~ all ~~~eT.ents, N-N conditions, restrictions and reservations of record now affecting said property. WITNESS the following signature and seal: THE INDUSTRIAL DEVELOPMENT OF ROANOKE COUNTY VIR A B_ Its STATE OF VIRGINIA ) J\ > ) to-wit COUNTY/C3-T•Y OF :, :~ ~~-~~. ) The foregoing instrument was acknowledged before me this ~ l-- i~; i ~ da of `~ ~ ~~ 1998 , by ~~ ':' %i .,` ` ,, ~, y ,~ _ _ i ~_ ~; V ~~ > .~~~ r ~-'~/'~_. of The Industrial Development Authority of Roanoke County, Virginia. /%' ~ r' My Commission expires ~- t ~ '`~L~-~ ..~/~ I ~ ~ r f~ r NOTARY PUBLIC Z:\WP50\CAROL\IDA.DED:laf03/06/98 ~STERHOUDT, FERGUSGN. MATT. AHERGN 6 AGEE AT7GRNEYS-AT-L.1'N RUANOKE, VIRGINIA ~4G19-ifi99 2 ~Jal~~ `1'ICLC,.~/S ~~ PI20TECTIVE CO'4'Elt'ANTS, CONbITIOlt'S 6K I ~S ? ! PG 0 4 9 S ANA RESTRICTIONS ~a3~ yol~ri~;S _,,•-~~ Whereas, Country East, LLC, hereinafter referred to as "Country East" , is the owner of a certain tract of land particularly described in Exhibit "A" attached hereto and by this reference made a part hereof, and which real estate is hereinafter referred to as "THE TRACT"; at~d Whereas, Countr}~ East intends to sell and/or lease parcels of land in THE TRACT for commerciaUindustrial use; Whereas, the Country East desires to impose upon THE TRACT certain protective covenants, conditions, and restrictions for tape pwpose of ensuring the orderl}r development of THE TRACT, protecting the environment, and providing that the use of THE TRACT will not adversely affect the health and safety of residents and workers in the vicinity of TIDE TRACT, or the use, or development of property within and adjacent to THE TRACT. Now, therefore, Country East hereby declares and provides that each and every parcel of real estate within THE TRACT shall be conveyed subject to the following covenants, conditions, and resuictions which shall be binding upon all purchases of real estate within THE TRACT, the heirs thereof, successors, or assigns to ensure p-oper use and appropriate development of each building site and the grounds thereof, to protect the environment and aesthetics of THE TRACT, to guard against the erection thereof of structures built of improper or unsuitable materials; and in general, to provide for a high quality of development so that each building site will not adversely affect the health or safety of residents or workers in the area nor be detrimental to the use or development of other properties in THE TRACT, and Further, that a copy of these Protective Covenants, Conditions, and Resuictions shall be recorded in the Clerk's Office ofthe Circuit Court of Roanoke County, Virginia, and shall be binding upon and running with the land, including each and every parcel, whether sold or leased in whole or in part and by reference made a part of each and every deed, option, lease or other grant of any interest in and to any parcel thereof as a part of the terms thereof. l . Pern~itted Uses: Except as herein stated, all uses shall comply with the applicable Roanoke County zoning requirements. 2. Pr la•b;>e cep; No use of any site, lot or building shall be made which causes or creates, or is likely to cause or create, a hazard or nuisance to adjacent properties, or which would violate the zoning ordinance of Roanoke County. 3-26-1998 10:2OAM FROM JOLLY. PLACE,FRALIN 540 772 8126 P.3 ~:;1571PG0496 ~_~' Where it is unclear whether or not a particular use of THE TRACT is permitted or prohibited hereunder, Country East shall decide whether or not such use is prohibited, and its decision shall be final and binding upon all persons. 3. ~iil j~~, tandards: A11 buildings, structures, and improvements shall be constructed and maintained in accordance with the following standards, unless an exception is approved in writing by Country East: (a) Prior to requesting a building permit from Roanoke County, colored architectural renderings for each elevation of the proposed building and material samples shall be submitted to and approved by Country East. Any style of architecture giving a residential appearance shall be prohibited. (b) );finish building materials shall be applied to alJ sides of a building. Colors shall be harmonious and compatible with colors of the natural surroundings and other adjacent buildings. Country East shall have the sole right to approve or disapprove such materials and colors. V (c) No temporary buildings, travel trailers, mobile homes or storage facilities shall be stored on a lot except as necessary Burin; constriction periods but then only for the periods during which actual construction is being pursued. (d) Prefabricated tool or utility sheds shall be prohibited. (e) Planned expansion or renovation for all buildings or structures must meet or exceed the quality of the initial structure. Where expansion is planned to one side of an existing building, a wall of temporary material may be erected. provided such expansion is performed within the time period prescribed on the approved site plan. zf said expansion is not accomplished within the approved time, a permanent wall of suitable materials shall be erected tivitllin 90 days. A single one year extension may ' be granted by Country East. (f) All secondary telephone and electrical service lines shall be located underground from the primary service lines to the structure or buildings erected on any site. (g) .~1.1] electrical and mechanical apparatus, equipment, (other than recycling equipment), fi~.-tures (other than lighting fixtures), conduits, ducts, flues, and pipes located on the exterior of any building shall be concealed from view from Route ] I /460 and shall be architecturally treated in a manner acceptable to Country East. 2 ~tc1571PG049~ r-~ (h) Exterior lightin;; shall be installed in compliance with Roanoke County standards and any applicable governmental statutes, ordinances, laws, rules or regulations, for all parking areas and the exterior of all buildings, and all lighting fixtures shall be maintained in good condition at all times, and bulbs shall be promptly replaced when burnt out. Lighting in parking lots shall be of low intensity, shall be positioned in such a manner as to mizumize the impact of such lighting on adjacent Site and shall be of such type and height as is approved by Country East. (i) No fence will be erected unless first approved in writing by Country East, which will consider, among other things, the height, location and its materials, order to insure its compatibility with the overall development of the Property. (j) Alf signs including traffic control and directional signs shall be maintained in first-class condition so as to be clean, clear and legible at all times. Faded or blemished signs shall be promptly removed, repaired or repainted after written notice to the Site Owner by the Country East. (k) L-ach Site Owner shall, unless otherwise agreed to in writing by Country East, at such Site Owner's sole cost and expense, be responsible for maintaining proper drainage of the Site Owner's site as well as providing proper irrigation for all lawn or planted areas within such Site Owner's Site. 4. Mairtte2ance Pravisions- (a) All buildings shall be maintained by the Site Owner in a first-class condition. Painting or other exterior maintenance shall be performed as reasonably required. No mildew, rust deposits, dirt, or deterioration shall be permitted to accumulate on any building or other improvement. In the event of any damage, Ions, destruction or other casualties which the Site Owner does not intend to repair or restore, the damaged improvements shall be razed, all rubble and debris removed, foundations filled in the Site returned to grade and thereafter the Site shall be maintained in accordance with the provisions of Country East. if the Site Owner has not commenced to repair or restore such damage, loss or destruction or other casualty within one hundred eighty (180) days ofthe occurrence of same, the Site Owner shall be deemed not to intend to repair or restore the damage, loss, destruction or other casualty unless prior to ea~piration of such period of time, the Site Owner steal[ have secured written consent from Couzitr}f East to an extended period of time within which to commence such repair or restoration. Any such consent by Country East shall contain a specific date by which commencement of repair or restoration must begin. 3 3-26-1998 g~(15 7 ~~~ PG0498 (b) Any Sate containing a building or other improvement, and the unpaved portions or any road right-of--way contiguous to the Site and between the Site and the paved portion of the road right-of--way shall be landscaped by the Site Owner in accordance with plans previously approved by Country East. Such landscaping shall include sodding, planting of trees, shrubs and other customary landscape treatment for the entire Site, including adequate screening of parking areas and designated buffers. Berms shall be installed, maintained and landscaped on the boundary of any Site abutting a road right-of--way, pursuant to any requirements of Country East. All dead or diseased sod, uees, plants, shrubs, or flowers shall be promptly replaced. All landscaping shall be regularly maintained in first-class condition and appearance, including without limitation such replantin; and, as is from time to time necessary, mowing, trimming, fertilization, and weed, insect and disease control. The approved plan for landscaping shall not be altered without the pz~ior written approval of Country East. Underground automatic sprinkling systems shall be installed, maintained in good workin; order, and used to properly irrigate all~landscaped areas. (c) No trash, garbage or refuse shall be permitted to accumulate on the exterior portions of any Site. All trash and Qarbaae shall be placed in containers within a contained service area. 5. (~iitcide Storage; No materials, supplies, equipment, trash, or refuse shall be stored on the property except inside a buildinD or behind a visual barrier approved by Country East which screens the stored ix~atter from view from streets and adjoining sites; which barrier shall not be less than eight (8) feet in height or two (2) feet above the stored matter, whichever is higher, witless written approval from Gountr5~ East allows an exception. The request for this exception must come in writing and zuust be accompanied by engineering plans for review. Except with the prior written approval of Country East, storage areas shall not be located between a building and a street. Plans for such storage areas must be submitted to Country East for approval prior to installation. 6. gubdiv~,ciQJ1s: As long as Country East is the owner of any property within THE TRACT, no other owner of any property in 'THE TRACT shall subdivide a site without the prior written consent of Country East. 7. ,ate Maintenance; Each property owner shall be responsible for maintaining its property in a manner that enhances the appearance of THE TRACT. The premises shall be kept free of debris and trash of any sort, and lawns and landscaping shall be kept in a state of good repair. 8, ~amzge or 17estroved Buildin<xs; Lf any building or other improvement in THL- TRACT be damaged or destroyed by fire, storm, explosives, or otherwise, then, in that event, all debris resulting from such damage or destruction shall be cleaned and removed from said property within thirty (30) days of the said damage or destruction. If any building Gr other improvement is to be reconstructed, such construction shall begin within six (6) months of the date of such damage or destruction, or the 4 3-26-1998 10:21 AM FROM JOLLY. PLACE,FRALIN 540 772 0126 P.6 BKI57IPGQ49~9 ~ ~~, land shall be graded and restored to substantially the condition which existed prior to initial construction. 9. et • All streets and roadways within THE TRACT are dedicated to public use, and shall not be private streets, and as such, are dedicated to all owners and lessees of lots in THE TRACT for the reasonable use and enjoyment of their properties, including the free use thereof for the installation, maintenance, and operation of public utilities. I~owever, Country East reserves a right-of--way of ingress and egress across any such street to its other property, or to any other streets within THE TRACT that Country East develops in the future. 10. ,~SZra~e~Tanks: No storage tanks, including, but not limited to, those used for storage of water or propane gas, shall be permitted on the Property unless approved by County East in writing. Unless prohibited by law, every tanl: for the storage of fuel installed outside any building shall be located above the surface of the ground. 11. ~rpendrn`ents.; A.s long as County East is the owner of any property within THE TRACT, except as provided herein, each of the covenants, conditions and resuictions set forth herein may as to aU persons and property be waived, released, rescinded, modified, altered or amended by Country East. Country East expressly reserves the right to amend these restrictions by document recorded in the Clerk's Office of the Circuit Court of Roanoke County. 19. T i~a.~l~ of Country Ea_ct: Each owner, lessee and occupant of property in THE TRACT shall, and does, hereby indemnify and hold harmless Country East, its agents, officers, employers, and representatives from and against any and all claims for injury or death to persons, or damage to or loss to property arising out of the construction, use, operation and/or maintenance of improvements tivithin T'HE TRACT, the use and/or possession of any property, and the conduct of business or any other activities within THE TRACT. 20. pura~ion. The covenants, conditions and restrictions set forth herein, along with amendments, shall be in full force and effect immediately upon recordation by Country East and shall be binding on ail property within THE TRACT and the o«~ners thereof, their heirs, successors and assigns for a period of twenty years from the date of recordation afrer which period said covenants, conditions and restrictions shall be automatically extended for successive periods often years unless an instrument executed by the owners oftwo-thirds of the number of sites within THE TRACT and has been recorded terminating the covenants, conditions and restrictions set forth herein. 14. Severabilily~ If any covenants, conditions, restrictions or portion thereof, set forth herein, be declared invalid by a court of competent jurisdiction, such invalidity will not invalidate any of the remaining covenants, which shall remain in full force and effect. 15. Landc~aning Mainten_ar1~i Should Country East provide laizdscapins within public right- of-way, the owners of all parcels within THE TRACT shall proportionally share in tl~e cost of maintenance. The need for any such maintenance shall be determined by the majority vote of the owners of parcels within THE TRACT. 5 3-26-1998 18:22AM FROM JOLLY. PLACE.FRALIN 540 772 8126 P-~ ~BKl57lP~05a~ ~_y WITNESS the following signature: COUNTRY EAST, LLC gy ; ~~~~ ~ (SEAL ) Don Band e be anager TATE OF VIRGINIA 1 ,OUn7 of ~D~1NOtfC~ ~ The foregoing instrument was acknowledged before me on ~Z 1998, by Don Bandy, Member/Manager (title) of County East, LLC, on behalf of same. p..na~.r My~~ • ,i~q,~d.'?,Jripn expires 3~ ~•', ~P'~j,ON W ~~q'. F ~~i~ ( 1 ~: p~ `j•': i 1~ JJ ,V y: = of - Notary Public - ': '•~~i0 '• `~A G INCA : ~`~j,~" ,,,~~ ~A~ ~~p ~`0~s,, 3-26-1998 10:22AM FROM JOLLY, PLACE,FRALIN 540 772 0126 P.8 ., 6~ ~ ~ ~' PU O S O' SCHEDULE A New Tract "B" containing 1.044 acres as shown on the "Plat Showing the Resubdivision of Original Lots 12, 13, 14, 15 & 16, Fort Lewis Estates (P.B. 3, PG. 51) Property of The Industrial Development Authority of Roanoke County, Virginia," prepared by Lumsden Associates, P.C., under date of May 12, 1997, of record in Plat Book 19 , Page l03 , of the Clerk' s Office of the Circuit Court of Roanoke County. Together with those rights and easements that were granted to the owner of Lot 6, Fort Lewis Estates under deed dated Novembsr 8, 1948, recorded in Deed Book 407, page 440, zr~~Y~~=;~~~r;T #_~,~~;~_~ rr~~rr~~ TT p J +.a ~r~- nl1'.aYlCC1e Rsbe~Y N- S ~~~~#~ ~~ ~.~~x~~~..~ ~ ~xx~~~x,~" ~~ r.~ O~ ROANp~~ '~ ~ L ~ ~ 2 _~ ~ 2 ~ a. 1838 DECLARING MAY 3-9, 1998 AS AMERICAN ASSOCIATION OF UNIVERSITY WOMEN - ROANOKE BRANCH WEEK AND OFFERING CONGRATULATIONS UPON ITS 75TH ANNIVERSARY WHEREAS, the mission of the American Association of University Women (AAUV1~ -Roanoke Branch is to promote equity for all women and girls, lifelong education, and positive societal changes; and WHEREAS, in principle and in practice, AAUW values and seeks a diverse membership and there shall be no barriers to full participation in this organization on the basis of gender, race, creed, age, sexual orientation, national origin, or disability; and WHEREAS, the AAUW, through its Educational Foundation, provides funds to advance education, research, and self-development for women and to foster equity and positive societal change; and WHEREAS, the AAUW, through its Legal Advocacy Fund, provides funding and a support system for women seeking judicial redress for sex discrimination; and WHEREAS, the AAUW -Roanoke Branch has members throughout the Roanoke Valley who are an integral part of the community working to promote educational equity, diversity and positive societal change; and WHEREAS, the AAUW-Roanoke Branch was formed in 1923 and will celebrate its 75th Anniversary during the week of May 3-9, 1998. NOW, THEREFORE, 1, Bob L. Johnson, Chairman of the Roanoke County Board of Supervisors, do hereby declare the week of May 3-9, 1998, as AMERICAN ASSOCIATION OF UNIVERSITY WOMEN - ROANOKE BRANCH WEEK in Roanoke County, Virginia; and FURTHER, the Board offers ifs congratulations to the AAUW -Roanoke Branch upon its 75th Anniversary. Bo L. Joh on, airman ATTEST: ~~~ ~. Mary H. Allen, Clerk ACTION NO. /~/~ ITEM NUMBER / r AT A REGULAR MEETING OF THE BOARD OF BUPERI/ISORB OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AprN 14, 1998 AGENDA ITEMS: Shfisment of 11ts Treasurer's A~ per imestrnenb and PortfoNo PoNcy, as of March 31,1998. COUNTY ADMINlSTRATOR'3 COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: CENTRAL FIDELITY CRAIGIE CRESTAR SUNTRUST WACWOVIA CERTIFICATE OF DEPO8R8: FIRST AMERICAN SOUTHWEST VIRGINIA SAVINGB 8 LOAN COMMERICAL PAPER: CENTRAL FIDELITY CRAIGIE CRESTAR PAINE WEBBER SUNTRUBT WHEAT 1ST GOVERNMENT NATIONS LOCAL GOVT iNVE31'MENT POOL: GENERAL FUND RESOURCE AUTHORITY MONEY MARKET: CREBTAR CA8HINVEBTMENT3: CENTRAL FIDELITY COMMONWEALTH (GEN.OPER) COMMONWEALTH (RES. AUTH.) TOTAL 8TAFF RECOMMENDATION: RsepectluNy Submitb by .~'~ ,~v/ d C. County Treasurer AcrwN Approved () Motlon by: DeNsd () Received ( ) Referred ( ) To () 992,354.78 2,848,858.29 990,820.00 990,831.11 1,985,148.87 7,807,810.85 100,000.00 100,000.00 200,000.00 994,872.22 991,018.89 1,983,406.94 983,987.50 991,138.89 981,203.33 8,945,427.77 1,001,885.75 1,001,885.75 9,902,834.88 1,892, 933.54 11, 595,588.22 8,017,017.78 8,017,017.78 2,000,000.00 4,851,880.51 5,214,800.10 12,088,480.81 45.833.770.98 Elmst C. Hodys County Admktisb~ator voTE No Yes Abs Harrison Joix~son McNamara Mimbc Nicksns 9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON APRIL 14, 1998 RESOLUTION CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. O~ ROANp,~~ ti •~ ~ z ',~ o~ a~ ras8 ~, C~aixn~~ of ~a~x~o~~e _ •, MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallenQwwvv.co.roanoke.va.us P.O. E bX .9800 5204 E3~rtNAF D DRIVE RC~r`"";:.~", VIRGINIP 24018-0798 BRENDA J. HOLTON (540) 772-2~ X05 DEPUTY CLERK FAX (540) 772 ? t 93 Internet E-Mail: bholton~a www.co.roanoke.va.us a April 15, 1998"' Mr. Jim Phipps, Director Court Community Corrections 516 East Main Street Salem, VA 24153 Dear Mr. Phipps: Attached is a copy of Resolution 041498-9.d recognizing the previous members of the Court-Community Corrections Policy Board and the Community Corrections Resources Board. This resolution was unanimously adopted by the Board of Supervisors at their meeting on Tuesday, April 14, 1998. Please let us know when the date for the Regional Board luncheon has been scheduled so that a representative from Roanoke County can be present. If you need further assistance, please let me know. Sincerely, Mary H. Allen, CMC Clerk to the Board of Supervisors Attachment ® Recycled Paper o~ ~OANp,Y~ L ti 2 L7 v ~ ~~~~~ ~~ ~~~~.~.~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE MARY H. ALLEN, CMC ROANOKE, VIRGINIA 2401 8-0798 BRENDA J. HOLTON CLERK TO THE BOARD (540) 772-2005 DEPUTY CLERK Internet E-Mail: mallen@www.co.roanoke.va.us FAX (540) 772-21 93 Internet E-Mail: bholton@www.co.roanoke.va.us April 15, 1998 Mr. J. Lee Osborne, Chair 5 PDC Regional Alliance P. O. Box 2569 Roanoke, VA 24010 Dear Mr. Osborne: Attached is a copy of Resolution 041498-7 approving the funding distribution methodology for incentive funds to be distributed among participating local governments in the Fifth Planning District Regional Alliance. This resolution was unanimously adopted by the Board of Supervisors at their meeting on Tuesday, April 14, 1998. If you need further information, please do not hesitate to contact me. Sincerely, 9~• Mary H. Allen, CMC Clerk to the Board of Supervisors Attachment cc: Wayne Strickland, Executive Director, 5PDC Participating localities: Clifton Forge City Manager Roanoke City Manager Salem City Manager Alleghany County Administrator Botetourt County Administrator Craig County Administrator Vinton Town Manager ® Recycled Paper From: "Brenda Holton" < ADMO1/BJH > To: adm01/mha Date sent: Tue, 23 Dec 1997 09:30:16 + 0000 Subject: Joint Board Meetings Copies to: adm01/ech Joe McNamara just called regarding the memo you sent about joint meeting dates for 1998. He asked me to let you know that he will be in the Dominican Republic April 14 - 21 and would miss the regular Board meeting as well as any joint meeting. Brenda Holton Deputy Clerk 772-2005 Mary Allen -- 1 -- Tue, 23 Dec 1997 15:58:59 ID READING OF ORDINANCES second reading of ordinance to vacate and release property interests conveyed to the Board of Supervisors ~ connection with roads, streets, alleys, rights-of-way, nd public access in and around Pinkard Court subdivision. (Vickie Huffman, Assistant County Attorney) 0-032498- 7 FM MOTION TO ADOPT ORD I~RC ,M 2. Second reading of ordinance authorizing the conveyance of an easement to Ohio State Cellular Phone Company, Inc., across a well lot on Kentland Drive. (Paul Mahoney, County Attorney) 0-032498-8 FM MOTION TO ADOPT ORD URC H. APPOINTMENTS 1. League of Older Americans Advisory Council 2. Fifth Planning District Commission - Stormwater Management Citizens' Advisory Committee FFH ASKED THAT ECH PROVIDE RECOMMENDATIONS FOR NOMINATION AND INFORMATION ABOUT QUALIFICATIONS I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT A ENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS 5 ACTION NO. '~"'' ITEM NUMBER `~ ""~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 24, 1998 AGENDA ITEM: Request for Work Sessions for FY1998-1999 Budget Development CnTr~r~rv AnMIl~]ISTRATOR'S COMMENTS: t Y OF INF RMATION: Staffwould like to schedule the following work sessions with Board ~~ D SLTNIVIAR of Supervisors to review and discuss information relevant to developing the County's operating budget lei ' for FY1998-1999: March 10, 1998 Capital Maintenance Program; County Fleet Report • CIP Document distribution/discussion • County Departmental Funding Requests - FY98-99 March 24, 1998 Joint Work Session with School Board • Volunteer Fire and Rescue Chiefs Presentation • Human Service, Social Service, Cultural, and Tourism Request for Funding Presentations April 14, 1998 County Administrator's Proposed Budget • Market Survey Results -Salary Team Apri128, 1998 • May 12, 1998 • Joint Work Session with School Board BOS Discussion of Proposed Budget (Public Hearing scheduled) Final Revenue Update BOS Discussion of Proposed Budget Adoption of FY1998-1999 Budget / 1st Reading of Appropriation Ordinance May 26, 1998 2nd Reading of Appropriation Ordinance From: "Brenda Holton" < ADMOl/BJH > To: adm01/mha Date sent: Wed, 25 Mar 1998 12:05:08 + 0000 Subject: (~vd) service organizations FYI - I will put copy in the 3-24 packet file. ------- Forwarded Message Follows ------- From: "Mary Hicks" < ADMO 1 /MEH > To : adm01 /ech Date: Wed, 25 Mar 1998 11:31:38 +0000 Subject: service organizations Cc: adm01/bjh, adm01/wbr Supers must have been given a chart yesterday suggesting how additional money could be provided for human service/charitable organizations. HCN called and suggested keeping VACo membership, cancelling VML membership ($16, 806) and dividing the money among the service organizations. Brenda Holton Deputy Clerk 772-2005 Mary Allen -- 1 -- Wed, 25 Mar 1998 12:09:48 0 D z 0 m 1V 'O c~ N PROPERTY OF ANN/FER S. SHA VFR TAX #77.13-02-D3 D.B. 14D5, PG. 1414 LOT 70 ~ \ BLOCK 7 ~,~~~ ~~ NEW VARIABLE WIDTH ~~'~ TEMPORARY CONSTRUCTION ~ EASEMENT CHAIN UN\ FENCE ~+ ~, PROPERTY OF J01HN T. LOU/S TAX #77.13-02--04 q, k~ D.Q. 1546, PG. 136 LOT 7 7 ~~.~,~' BLOCK 7 5 s~ kE/V,y~~E, A --~~0' ro.,.. P~ 0~~6~~ 0RP ~~i~ ~~ OHE, T,&CA1'V GRAVEL DRIVE 7TE ONLY -'' N 32170'00" W 12.56' IRON PIPE l""~---~..,.~ N07E,S• FNS' 1. THIS PLAT WAS PREPARED W1lHOUT BENEFIT OIF MILE REPORT AND /S SUB~CT THERETO. THEREFORE, ]HERE MA Y EXIST ENCUMBRANCES WHICH AfFECT THE PROPPERTY NOT SHOWN HEREON. 2. METES AND BOUNDS DESQR/P110NS SHOWN HEREON REPRESENT A COMPOS/7~ OF DEEDS PLATSy CALCULATED /NFORMAflON AND FlELD TIES ]i7 PROPERTY BOiI/NDARIES TO LOCATE THE POSI110N OF THE EASEMENT /N RELA 110N l t7 1NE BOUNDARIES THIS SURVEY DQES NOT REFLECT A COMPLETE AND ACCURATE BOUNDARY SURVEY ~' THE SUB~'CT PROPERTIES. I LEGEND DRAIN ESM T. ® NEW 7DNP. cavsr. Es~'r - x- FENCE ~ unurr nacE -OV,IW- OI~ERHEAD NtRES NEW 15' STiORM DRAIN EA MENT UNE DIRECTION DISTANCE 1-2 S 32170 00 E 15.20 2-3 S 48'40 08 W 9.40 3-4 N 72/4 00 W 17.45 4-1 N 48'40 08 E 20.79 AREA = .~26 S . FT. EASEMENT PLAT FOR COUNTY OF ROANOKE ® NEW S7i71RM A TAX N0. 77.13-02-04 N.B. DRAWN ~°R CALC. CHK'D DAP CLOSED: JPR SHON9NG A NEW 15' STORM DRAIN EASEMENT AND A NEW VARIABLE WIDTH TEMPORARY CONSTRUCTION EASEMENT BEING CONVEYED BY _~-HN T. LDUIS CAVE SPRING MAG/S7FR/AL D/STR/CT ROANOKE COUNTY, VYRGIN/A TPP&S ENGINEERS suRV¢~roRs PLANNERS T. P. PARKBR de 81a 8ovl...rd Pw~c ottlos Hoz sv ~~. Vlr~inta raai6s ~I1IEW 15' STORA~I-~ ORA/N EASEMENT BOUNDED BY CORNERS 1 7NRU 4 TO 1 AREA = 226 SQ. FT. OF D elf ~~?~ WK B. CALDWEI N0. 135 5 lac 9~ SON SCALE: 1 "= 20" DATE: DECEMBER 3, 1997 p_ 47533 yy,0i 97-0951 ~~ry. QV. ti~ 1 P~ ~'~~ ~ °QC~ h ~~'~ Q~~ ~~ ,.h~~ O C.~ ~~. ~ O Leo /~ ~~O ~~~Q a~ a ~~ ~~~~ ~m ~WZ~~u ~~ ~~~~~ ~~ ,~~~~$ ~~~~W~~ ~~==~~~m ~~o~Q~z~ m~~~~$~~ ~~oyz o ~~W~g~y~ ~~~~~~~~ .~°~~~~ ~~~~~oWz ~~ Q~~ma ~m° 3~~~~~2~ a~ ~zm~ ~~ ~~m e ~j ~ N 2 BRAND YWJ'NE A VE R ~+ ~ 2 ~oo'f to --.•- WAKEFlELD AVE. PROPERTY OF ~AENN/FER ~ SHA VER TAX #77.13-02-03 D.B. 1405, PG. 1414 LOT 10 BLOCK 15 HSE X3640 VINYL SIDED NEW 15' STORM DRAIN EASEMENT BOUNDED BY CORNERS 1 THRU 4 TO 1 AREA = 760 SQ. FT.- 3 ZOO WNN ~~ x 0 0 ~- NEW 10' TEMPORARY CONSTRUC770N ~Fi(~ EASEMENT .$~O,A + ~~ 9~ ~_ PROPERTY OF DAVID D. do CAROL B. GR'AYBEAL TAX #77.13- 02- 02 D. B. 1130, PG. 501 LOT 9 BLOCK 15 HSE X3834 VINYL SIDED ~p3 O'o ~ W~~ ~~ )z ~- ~~~~°c~- PROPERTY OF PAUL d~ PAULA raLLIAMs TAX #77.13-02-OS D.B. 1411, PG. 667 LOT 72 BLOCK 15 I LEGEND I QRAIN ESA/ T. ® NEW 7EMP. CANST. ESA/'T - x- FENCE ~ unuTr PocE -o~rw- ov>~ivE~ly aNREs NEW f5' ST01RM DRAIN EASEMENT LINE D/RECTION D/STANCE 1-2 S 32V0 00 E 15.20 2-3 S 48'40 08 W 50.67 3-4 N 3210 00 W 15.20 4-1 N 48'40 08 E 50.67 AREA = 760 SQ. FT. EASEMENT PLAT FOR COON ~'Y OF RCANOKE SHOIMNG A NEW 15' STORM DRAIN EASEMENT AND A NEW 10' TEMPORARY CONSTRUCT/ON EASEMENT BE/NG CONVEYED BY ~NN/FER S. SHAVER CAVE SPRING MAG/STER/AL D/STR/CT ROANOKE COUNTY, VIRG/N/A _ TAX N0. //.IS-ol-os N.B. DRAWN JPR CALC. CHK'D DAP CLOSED: ~/'R ® NEW STQRM TPP&S ENGINEERS suRVE~roRs PLANNERS DECK CHAIN LINK ~~~ T. P. PARBSR & SON 81d Hou1s~ard Post OtIIw Boz 9>i swim, vir~inia 2ttgs ,l~'TH' OF A ~ r ~~ IK B. CALDWELL.III N0. 1335 9 Dtfc~97 ~ SCALE: 1 "= Zf7 DATE: DECEMBER 3, 1997 p_ 47532 4V,0i 97-0951 BRAND YW1'NE ~ LEO ~ LUL'ILLE ~ HARMOi1V CAVE' SPRING MA'G/S7ER/AL DISTRICT ~'~I~p RTE. 1 X02 40' R/IY c,`~. ~o NEW 15' STORM DRAIN EASEMENT BOUNDED BY CORNERS ~ ~ ~ 1 7NRU 4 TO 1 r4,, AREA = 770 SQ. FT. y ~~~~ © v, V ~~ Qo~k ~ ~~'~~ ~§ ~m 2~jZ0_~ ~.~ 4i~ ~~F..~~ ~~ ~w ~~~~~ C ~~~~i ~a ~~~~QW~~ ~Q=~~~~m m~~~~~~~ a,-anru oyzo~ ~-c~ ~~~~ ~~~ ~iW~~~j~uf~ N.,. ~~~~~ ~~ o~ J ~~ ~. 3WC~ioo~o~m a~~~° ~~~ea~~~ ~p~~^ gC) W~~~ ~Q Q~ ~m~~°~W~ Q ;° ~~~~~~m~Q ° ~~~ ~u ~ N q~ fi O S PROPERTY OF PAUL ~ PAULA WfLLIAMS PARCEL 77.13-02-05 D.B. 1411, PG. 667 EASEMENT NEW f5' STORM DRAIN EASEMENT LINE DIRECTION DISTANCE 1-2 S 32V0 00 E 15.39 2-3 S 45n3 04 W 51.30 3-4 N 32'00 DO W 15.39 4-1 N 451c73'04 E 51.30' AREA = 770 S . FT. SHOWING A NEW 15' STORM DRAIN EASEMENT A NEW 10' IL~MPORARY CONSTRUCTION EASEti BEING CONVEYED BY RDANOKE CO~INTY, VIRGINIA TAX N0. ~~• 13-UL-U7 N.B. DRAWN ~'R TPP&S T. P. PARI~R ~ ENGINEERS 816 HOnI~l+d CALC. CHK~D DAP suRVE~ror:s pot omo. How ~ CLOSED: JPR P LAN N ER s 9alam. VirBiaia 84189 ~~ p~ V V c~ ~ ~o ~K B. CALDWEIl,lil N0. 133 ~ 1~c 9 7 SON SCALE: 1 "_ DATE: DECEMBER 3. 1997 p_ 47523 yy,p,; 97-0951 'v ~L ~o W N 'O ~0- N 1~ `fir ~t,~s r~~ NEW 15' STORM DRAIN EASEMENT BOUNDED BY CORNERS KENMpR,E ,q ~- 1 THRU 9 TO 1 R ~c- ~2 AREA = 2, 529 SQ. FT. 9 EXIST. EDGE l ~•.- .,~ / OF PAVEMENT - EXIST. GRAVEL DRIVE x ~~ xx_~~ Wx U a n CHAIN LJNK I FENCE x x PROPERTY OF ' CHRlSTO1PHER A. ~ VALERIE W. GASTOW TAX PARCEL 77.13-02-50 D.B. 1331, PG. 265 LOT 7&2 SEC. 7 2 O 6 ~ ~ 42 33Y W 81.87'_.. 5 PROPERTY OF GALE VIOVTNOTT TAX PARCEL 77.13-02-49 D.B. 1487, PG. 889 LEGEND DRAIN ESIH T. ® NEW 7EMP. SST ~'T - x- FENCE ~ unuTr Pa.E -AHW- NEW 15' 5TOIRM ORA/N EASEMENT LINE DIRECTION D/STANCE 1-2 S 1754 05 W 15. DO 2-3 N 72'b5 55 W 55.01 3-4 S 2071 17 W 64.15 4-5 S 674105 W 31.58 5-6 N 71'42 33 W 23.05 6-7 N 67'4105 E 42.50 7-8 N 2071 17 E 62.34 8-9 N 15'n4 30 E 10.06 9-1 S 71 '43 56 E 70.29 AREA=2529S. FT. EASEMENT PLAT FOR ~ ---__ o ~tiF ~~ O ~rj o ~(~^ ~ ~ ~ ~C W N a ~~~ N ~~a~~ ~ ~ ,~ o .Q y a. ~ ~ o ~h ~~~~ ~~ ~~~~ z~ ~_ ~~ W~~~j~ t,y ~ ~~ ~~~~ ~y~~oWV~ ~~ ~ ~ ~~~~ ~~~ o~ ooQ~za~ m~u~~~~ ~~2~2~°~ ~~~~~~~~ ~~ ~~ ~~ ~ ~~~ .4,0~~ ~ ~2~~ 2 ~~ 3 vo4~~~m ~~~~~~2~ ~~~ ~2~~ ~~~~~m~~ ~~ N 2 ~,T$ OF CDUN TY OF ROANOKE ' SHOWING A NEW 15' STORM DRAIN EASEMENT BEING CONVEYED BY ~ l~ CHRISTO1PfIER A. ~ VALERIE W. GASTON -~ p f ~~ NK I~ III N0. 1335 9 DES '97 ~ CAVE SPRING MAG/STE'R/AL D/STR/CT ~ ~st~' ROANOKE COUNTY, NRGINIA __ TAX N0. ~~ 13-02-50 SCALE: 1 "= 2 N.B. DRAWN ~'R TPP&S T' p' pARK~i de sON aie Honb..ra DATE: DECEMBER 3, 199. CALC. CHK'D DAP suRV¢YORS Post offio~ >~ ~ p- 47536 CLOSED• APR PL/-NNERS stm. Vfr~inia 84168 W.0 : 97-0951 ® NEW STgRM ~j~. ~~66 ~o~'~~ ~, ~~~ ~-}~ QP o`~ / ~~ o~° ~ 4 o~ ~~~~ ~~ ~~~~ ~~~~ ~~ W2~~il ~~~~~ ~~ ~~~Q~ ~~ ~~~~~ ~~~~~W~~ ~W~ 4,~`uca ~~~~~~z~ m~~~~~~~ ~~o~z~ ~~~a~W~~ 8~~~~~~~ a~a~~ ~~ w~w2 ,~ u~ ~~~~~~a~ ~~~oa~om ~`~~ ~2~~ y~~~~m~~ ~ ~ ~~ N 2 EXIST. 1 1 /2 STORY BRICK HOUSE , -~`--~ ttoo' '_' btgNq~ ~R. ~ LEGEND GRAIN ESM T. ® NEW TEMP. CQNST. ESM'T - x- f€NCE ~ unurr paE -OI~W- OVERHEAD INRES -EXtSr. EDGE °F PAVEMENT NEW )5' DRAINAGE EASEMENT UNE D/REC710N DISTANCE 1-2 N 72Y12 29 W 15.02 2-3 N 15'l~4 30 E ~ 92 3-4 N 367715 E 43.41 4-5 N 17'5914 W 90.48 5-6 N 5810131 E 14.97 6-7 S 3i ~8 29 E 1.96 7 8 S 17914 E 99.88 8-9 S 367715 W 48.29 9-1 S 15ti4 31 W 6.86 AREA ~ 2,242 S Q. FT. PROPERTY OF ~ RUTH A. L/PN/K TAX #77.13-01-39 D. B. 1281, PG 1307 PROPERTY OF RUTH A. UPN/K TAX #77.13-OJ-40 D.B. 1281, PG. 1307 -NEW 15' STORM DRAIN EASEMENT BOUNDED BY CORNER: 1 1NRU 9 TO 1 ' AREA = 2,242 SQ. F'i ` ~ .---.` 72b~9Y~ " W 37.32• N kER~~RE A ~: R6~,2 EASEMENT PLAT FOR COUNTY (~F ROA N~1KE SHON9NG A NEW 15' STORM DRAIN EASEMENT BEING CONVEYED BY A TAX N0. 77.13-01-40 N.B. DRAWN JPR CALC. CHK'D DAP CLOSED: JPR ® NEW STURA/ RUTH A. LIPN/K CAVE SPRING MAGISTERIAL D/STR/CT ROANOKE COUNTY, VIRGINIA TPP&S EN©INEERS $URVEYQRS PLIRNNEF2S z. p. p~R a~ sox 81e Bong Poi! Qiilloe Hau 39 selem, Virginia S~sas ,TS OF ~ll?~~ NK B. CALDWELI_,III N0. 1335 .~ Lac 97 ~! SCALE: 1 "~ ZO" DATE: DECEMBER 3, 1997 p_ 47563 ~y 0i 97-0951 t- ~. , 0 ri ftl~ T-~Iasl~i~g ~ist~ict ~ecjiohal ,~Iliahce 313 Luckvenue, S.W. RC7. Box 2569 Roanoke, V,A 24010 p~: 540-343-4417 l=ax; 540-343-4416 E--Maid. p~anfive@roanoke.infi.net March 20, 1998 Mr. Elmer C. Hodge Roanoke County Administrator P.O. Box 29800 Roanoke, Virginia 24018 Dear Elmer: The Board of Directors of the Fifth Planning District Regional Alliance is asking local governments participating in the Alliance to approve a change in the funding formula distribution. The proposal calls for any funds provided through the Regional Competitiveness Program (RCP) to be distributed directly to the Alliance. The reason for this request is so the Alliance will have funds to implement the programs and projects presented in its regional economic strategic plan. Without funds going directly to the Alliance, implementation of the plan would mean that local governments would have to contribute funds for implementation. This action was unanimously requested by those in attendance at the March 19 Regional Alliance Board meeting. It was felt that it was important to move forward to obtain local government approval of the funding distribution at this time because the application for regional incentive funds is due by Apri130. The Alliance Board will take official action on the funding distribution proposal at its April 9 meeting. As you know, the Alliance's plan was developed by the Strategic Plan Committee (composed of representatives oflocal government, economic development agencies, business, education, and civic organizations). Every program or project outlined in the plan benefits multiple jurisdictions, and no one locality will be the recipient of regional competitiveness program funds. The Alliance Board will have to approve the use of regional incentive funds. The revenues from the RCP represent the first time that "seed money" will be available to support a host of regional projects. Although funding from the RCP is limited since many regions in the State participate in the program, these funds should be valuable to the region to begin the process of implementing regional workforce training and economic development projects. It is anticipated that in the future the General Assembly will continue to expand the pool of funds available in the RCP so that more regional projects can be implemented. Wbrking to promote regional cooperation anc~ en~ancevnent of regional economic competitiveness Page -2- The Alliance's Board of Directors is asking your Board of Supervisors to support the funding distribution proposal for providing regional competitivenessfunds directly to the Alliance. Enclosed is a sample resolution which your governing body can use if it decides to approve the funding formula distribution as proposed by the Board. Please do not hesitate to contact me at 982-0234, or Wayne Strickland at 343-4417, if you have any questions. I hope that your governing body will approve this request. Sincerely, J. Lee E. Osborne Chairman JOINT RESOLUTION OF APPRECIATION A RESOLUTION OF THE BOARD OF SUPERVISORS FOR THE COUNTY OF BOTETOURT, THE BOARD OF SUPERVISORS FOR THE COUNTY OF CRAIG, THE BOARD OF SUPERVISORS FOR THE COUNTY OF ROANOKE, THE CITY COUNCIL FOR THE CITY OF ROANOKE, AND THE CITY COUNCIL FOR THE CITY OF SALEM, AND THE TOWN COUNCIL FOR THE TOWN OF VINTON, RECOGNIZING Mrs. Linda Blair, Mrs. Susan Blaylock, Mr. Melville Carrico, William H. Cleaveland, Esquire, Honorable Beverly T. Fitzpatrick, Sr., Mrs. Sandy Gates, Colonel James P. Godsey, Mrs. Nancy Goehring, Dr. Bernard Hairston, Mr. Harry Tucker Haskins, Jr., Dr. William Hi71, Mr. Wendell Hipkins, the late M. David Hooper, Mr. Michael Lazurri, Mr. Dana Martin, Mrs. Wendy Moore, Dr. Harry C. Nickens, Jr., Dr. Dreatha Phillips, Mrs. Chris Pickard, Mrs. Laura Pope, Mr. John Rauck, Mr. Tommy Reid, Jr., Norman Sprinkle,. Dr. Graham Stephens, Mr. Frank Turk, Mr. J. Michael Vulgan, and Mr. Roland N. Wine , BY JOINT ACTION OF THE BOARDS OF SUPERVISORS OF THE COUNTIES OF BOTETOURT, CRAIG AND ROANOKE, AND THE CITY COUNCILS OF THE CITIES OF ROANOKE AND SALEM, AND THE TOWN OF VINTON. WHEREAS, these individuals voluntarily represented the interests of the citizens of the jurisdictions within the Roanoke Valley on the regional Court-Community Corrections Policy Board and the Roanoke Area Community Corrections Resources Board from 1980 through 1995; and, WHEREAS, these individuals freely and willingly gave of their personal time to enhance the quality of life for the citizens of Botetourt County, Craig County, Roanoke County, City of Roanoke, the City of Salem, and the Town of Vinton; and, WHEREAS, the Boards of Supervisors, City Councils, and Town Council participating in this joint resolution, and on behalf of their citizens, hereby extend their gratitude to each of these individuals for their personal dedication and professional contributions to ensure the effective implementation of the Alcohol Safety Action Program and the Community Diversion Incentive Program, enhancing our crim;nal justice system's public safet~f mission. NOW THEREFORE BE IT RESOLVED by the Board of Supervisors for the County of Botetourt, the Board of Supervisors for the County of Craig, the Board of Supervisors for the County of Roanoke, the City Council for the City of Roanoke, the City Council for the City of Salem, and the Town Council for the Town of Vinton, that the herein named honorees, in appreciation for their personal commitment and professional dedication, are hereby recognized for their contributions to the criminal justice system and the citizens of the Roanoke Valley. SAMPLE RESOLUTION A RESOLUTION APPROVING THE FUNDING DISTRIBUTION METHODOLOGY FOR INCENTIVE FUNDS TO BE DISTRIBUTED TO THE FIFTH PLANNING DISTRICT REGIONAL ALLIANCE WHEREAS, the Fifth Planning District Regional Alliance was created by local governments to promote increased levels of interjurisdictional cooperation in order to improve the region's economic competitiveness; and WHEREAS, the Fifth Planning District Regional Alliance was formed under the authority of the 1996 Regional Competitiveness Act and this legislation provides incentive funds to jurisdictions within a region that agree to participate in regional cooperative activities; and WHEREAS, the jurisdiction name), by resolution, has made a commitment to participate in the Fifth Planning District Regional Alliance; and WHEREAS, the Regional Competitiveness Program requires that each participating local government within the region approve by resolution a methodology for the distribution of incentive funds; and WHEREAS, by a vote of those attending the March 19, 1998 meeting of the Fifth Planning District Regional Alliance Board of Directors, it was unanimously recommended to local governments that funds provided through the Regional Competitiveness Program be distributed to the Alliance to assist in funding regional projects as presented in the regional Economic Strategic Plan, and that the Alliance Board must approve the use of such funds before the funds are expended; THEREFORE, BE IT RESOLVED that the (iurisdiction_name) approves the allocation of any Regional Competitiveness incentive funds be paid to the Fifth Planning District Regional Alliance and such funds be used to help implement the regional programs and projects as presented in the regional Economic Strategic Plan. From: "Brenda Holton" < ADMO1/BJH > To: "Melinda Rector" < ADMO1/MVVR > Date sent: Mon, 6 Apr 1998 11:37:25 +0000 Subject: Re: PS Week Proclamation Copies to: adm01/mha No problem at all. We can get the Board to sign it and put it on the Consent Agenda and say that Chair will present it at your seminar. Just need to get it for the agenda Friday. It was on my to do list also. You can add to it on the G: drive and just let me know when it is finished and Mary Allen and I will proof. Thanks. Is this OK with you, MA? > From: "Melinda Rector" < ADMO 1 /MWR > > To : "Brenda Holton" < ADMO 1 /BJH > > Date: Mon, 6 Apr 1998 11:30:58 +0000 > Subject: Re: PS Week Proclamation > I've got to get you some more information. I plan on working on that > today. I would like for the whole Board to sign the proclamation and > then have Bob present it to us at the seminar. I'll get cracking on > it this afternoon. Please guide me in this; I have no idea what I am > doing! ! ! ! ! Thanks! > Melinda W . Rector CPS > Community Relations > 772-2006 Mary Allen -- 1 -- Mon, 6 Apr 1998 11:50:56 To: "Mary Allen" <ADM01/MHA> Subject: Re: April 14 Agenda Date sent: Mon, 6 Apr 1998 12:05:30 I have several items for the April 14 agenda (even though I will not be here on April 14): 1. Authorization for the Roanoke County School Board to Submit a Literary Loan Application for the New Bonsack Elementary School - (Martin Robinson, Asst. Supt of Schools )-NEW BUSINESS 2. Request to Advance Funds to the School Board for Phase I -Roof Replacements -(Martin Robinson, Asst. Supt. of Schools)- CONSENT AGENDA 3. Approval of Health Insurance Contract for School and County Employees -(Elmer Hodge, County Administer)- NEW BUSINESS > From: "Mary Allen" <ADM01 /MHA> > To: Executive Team > Date: Mon, 6 Apr 1998 09:13:26 +0000 > Subject: April 14 Agenda > Please let me know if you have an item for the April 14 Board > of Supervisors meeting so I can add it to the agenda. Also if you > have an agenda item, please plan to attend Agenda Staff meeting today > at 3 p.m. in the Bd Conference Room. > Thanks. Diane Hyatt -- 1 -- Mon, 6 Apr 1998 12:05:33 1,~~' 1; /~ i PXQCc.at txrvt'~ Ic~~~!1 COURT-COMUNITY CORRECTIONS 516 East Main Street ALCOHOL SAFETY ACTION PROGRAM RE U TO: Mr. Jerry Burgess Mr. Steve Carter Mr. Clay Goodman Mr. Bob Herbert Mr. Elmer Mr. R y Smith FROM: J' Phiuns ( ~ N VIA: Chair ~~ Regional Board DATE: Apri12, 1998 ~Y~ c , Salem, Nuginia 24153 ~~' Phone: (540) 387-5230 FAX: (540) 387-5570 INT: DISPALTC:AOL.COM C~u,'` '~„~m, k -:a, C'r-rn~u.-w SUBJ: JOINT RE80LUTION OF APPRECIATION - Previous Members of Court-Community Corrections Policy Boazd - Previous Members of Community Corrections Resources Board We are asking your consideration in requesting the adoption of a °joint resolution of appreciation honoring those citizens and criminal justice professionals who previously served on those Boazds which were reformed under the community corrections initiative. The current Regional Board felt that it would be most appropriate to demonstrate appreciation for their yeazs of service. We have completed this action in the Alleghany Highlands and the Rockbridge Area In following the same procedures, upon adoption of the resolution by the localities, the Regional Boazd will host a luncheon at which time a framed copy of the resolution (prepared by the Regional Boazd) will be presented to the honorees. We will coordinate with your schedules to be certain that you, and a member or members of your governing body, will be present to assist in this ceremony. Once the resolution is adopted please contact Jim Phipps so that he can begin prepazation of the resolution that will be framed and presented to each named honoree. Cordially. c: Sheriff Gerald Holt File DRAFT - 4/6/98 - 3:00 P.M. ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA APRIL 14, 1998 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: F. Douglas Sweetenberg Sheriff's Office 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS i D. BRIEFINGS E. NEW BUSINESS 1. Request from Fifth Planning District Regional Alliance for approval of funding distribution methodology for incentive funds. (Elmer C. Hodge, County Administrator) 2. Request for approval of health insurance contract for School and County employees. (Elmer C. Hodge, County Administrators) ~ ~r..a ~p~ 3. Request for reimbursement funds to cover 1998 storm ' related expenses. (William Rand, General Services Director) 4. Request for approval of the Economic Development Strategy, 2000 and beyond. (Timothy Gubala, Economic Development Director) 5. Request for appropriation to conduct a marketing feasibility study with the Town of Vinton for the McDonald farm property. ,Economic Development 6. Authorization for the Roanoke County School Board to submit a Literary Loan Application for the new Bonsack Elements School (Martin Robison, Assistant Superinte dent of Schools) ~# 5 ~ F. FIRST READING OF ORDINANCES 1. First reading of an ordinance amending Section 21-4, Enhanced Emergency Telephone Tax of the Roanoke 2 County Code, by increasing said tax from $1.06 per month to $1.46 per month. (Rick Burch, Fire and Rescue Chief) /~i_. 5 Q~ltaf'i b I'~ . 2, authorizing a performance agreement with the Lowe's Companies and appropriation ~ of $500,000 for public improvements for the Lowe's e5`' project in the Pinkard Court area. (Timothy Gubala, `~~ Economic Development Director) G. SECOND READING OF ORDINANCES 1. Second reading of ordinance requesting to vacate a portion of a 10-foot public utility easement located across Lots 6, 7, 8, 16, 17, and 18, Section 2, Starmount, as recorded in Plat book 3, Page 135, located in the Hollins Magisterial District. (Arnold Covey, Engineering 8z Inspections Director) H. APPOINTMENTS 1. Fifth Planning District Commission Stormwater Management Citizens Advisory Committee. 2. League of Older Americans Advisory Council 3. Total Action Against Poverty Advisory Council I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS 3 LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of minutes -March 24, 1998 2. Acceptance of donation of drainage easements in connection with storm drainage improvements (Project 197) and Wakefield Avenue Road improvements. 3. Acceptance of water and sanitary sewer facilities serving Summertield, Section 5. 4. Acceptance of water and sanitary sewer facilities serving the Groves, Section 3. 5. Adoption of a joint resolution of appreciation to previous members of the Court Community Corrections Policy Board and Community Corrections Resources Board. 6. Action to ratify and confirm the decision of the Board of Supervisors modifying certain lease provisions with Ohio State Cellular Phone Company, Inc. 7. R oluti epealin amendin olicies previously ado ed y th Boar of pervi ors 'thin the General Servic s epart ent and pr idi g for t e creation of a Policy ual. 8. Resolution repealing or amending policies previously adopted by the Board of Supervisors within the Utility Department and providing for the creation of a Policy Manual. ~~ 9. Resolution repealing policies previously adopted by the Board of Supervisors dealing with Livestock Claims. 10. Proclamation declaring the week of April 19 - 25, 1998 as Professional Secretaries Week. 11. Request to advance funds to the School Board for Phase I -Roof Replacement. 12. Request from the Roanoke Valley Regional Board to accept $25,000 in technology grant funds to purchase computer equipment. J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS AND INQUIRIES OF BOARD MEMBERS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Report on conveyance of property from Roanoke County Industrial Development Authority to Country East LLC 5. Proclamations signed by the Chairman O. WORK SESSIONS ??? 1. int Work Ses on with anoke Valley Greenway Co fission ~-- ~-- ??? 2. B dget Wo Sessi n P. EXECUTIVE SESSION pursuant to the Code of Virginia Section 5 2.1-344 A Q. CERTIFICATION RESOLUTION R. ADJOURNMENT o/~ ACTION NO. ITEM NIIMBER: ~ AT A REGIILAR MEETING OF THE BOARD OF SIIPERVISORS OF ROANORE COIINTY, VIRGINIA AT THE ROANORE COUNTY ADMINISTRATIVE CENTER MEETING DATE: April 14, 1998 AGENDA ITEM: First Reading of ordinance amending Section 21-4, Enhanced Telephone Tax of the Roanoke County Code, by increasing said tax from $1.06 per month to $1.46 per month. • 1~~~1 1 Y \ i_i • ~ • Y~Y ~ L. BACRGROIIND: After a study in May, 1994 .,the Public Safety Te recommended increasing the 9-1-1 tax from' $0.46 to $1.06 to co r equipment replacement and software upgrades: It has become during the last few years that emergency_._.me~iical_..~11__s are increasing and our current dispatchers cannot meet the current ema d for rapid intervention on advice for emergency m~ed-i~a~~gui~ance without emergency medical dispatcher (EMD) certification. The Public Safety Team came to the conclusion in order for dispatchers to deliver a more customer service program that EMD's are necessary to meet the increased demand of EMS calls in Roanoke County. The 9-1-1 Center provides a central emergency dispatch communications center for police, fire, and rescue incidents, Sheriff's Office, Town of Vinton (limited and backup), and after- hours communications for Utilities, Social Services, Parks/Recreation, and schools. Inter-agency contact with adjoining public safety agencies is maintained continuously. With emergency medical dispatch certification, our communications officers could give basic emergency medical care instructions for 911 calls received. If these officers are NOT trained in CPR and EMD, dispatchers CAN NOT give any medical guidance. With this service, the County citizens would recognize an increased level of emergency medical service and accelerated care. r , re ~,, e~ ~ ~ ;~ ~v s Virginia legislation, amended in 1993 (H-294) provides that a county may impose a special tax on consumers for initial installation, maintenance, repairs, upgrades, and salaries directly attributable to E-911. Roanoke County's current surcharge is $1.06 per month. With this increase it will allow us to train the current dispatchers and hire 6 new positions, all dispatchers will be EMD trained. The total cost will be 5194,405. The attached ordinance authorizes this increase to become effective September 1, 1998. There is a 90-day administrative advance notice that must be given the Phone Company before any increase in tax can be collected. Each one-cent increase in the surcharge rate will generate approximately $5,354.40 per year. This amount is net of the three percent administration fee levied by Bell Atlantic. The requested increase is 5.40 or a total of 51.46 per month. The Public Safety Team recommE increased from $1.06 per month will become effective on August be used for salaries for six emergency medical dispatching communication officers. ends that the 911 Telephone tax be to $1.46 per month. The ordinance 1, 1994. The funds generated will additional dispatchers trained in procedures along with our current SUBMITTED BY: APPROVED: R. E. Burch, Jr., Chief Elmer C. Hodge Fire and Rescue Department County Administrator ------------------------------------------------------------------- Approved ( ) Motion by: No Yes Abs Denied ( ) Harrison _ _ _ Received ( ) Johnson _ _ _ Referred ( ) McNamara _ _ _ To ( ) Minnix _ _ _ Nickens ~ ~~ ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 14, 1998 AGENDA ITEM: Request for Reimbursement of Ice Storm Related Expenses. ~"OUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On February 3 & 4, 1998 the Roanoke area experienced a major ice storm. While the entire area was affected, the Bent and Poor Mountain areas were the most severely impacted. In addition to prolonged power outages, extensive tree damage occurred. Fallen limbs and even whole trees blocked roads and powerline rights of way, making recovery operations very difficult. The property of many Roanoke County citizens suffered similar damage. SUMMARY: Recognizing the herculean task confronting these citizens the Board of Supervisors directed the Solid Waste Division of the General Services Department to provide assistance. Cleanup operations began February 24th with a knuckleboom truck and crew dedicated to brush pickup in the Bent Mountain area. The only available chipper in the area was rented, placed on a lot in the area, and began chipping on March 2nd. A three-man crew of temporary help was obtained from a local agency to feed the chipper. Inmate labor was utilized on weekends to continue chipping operations. Dedicated daily collection was continued until April 3rd. Chipping operations continued until April 10th. 485 tons of brush were collected and chipped. The chippings can be used for mulch and are available for free. FISCAL IMPACT: The cleanup efforts incurred the following costs: Personnel (temporary labor & overtime) $ 9,449.49 Equipment (chipper rental-6 wks.@ $700/wk.) 4,200.00 Debris Disposal (material too large to chip) 1,960.00 $15,609.49 These costs are extraordinary expenses and include no budgeted personnel or equipment. gTAFF gECOML~NDATION: Request that reimbursement of $15,609.49 be made to the Department of General Services from Board Contingency Fund. Approved by, Elmer C. Hodge County Administrator ------------------------------------------------------ ACTION VOTE No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred To Motion by: Harrison Johnson McNamara Minnix Nickens Director of General Services . ~',%~r.^_ Syr ~ O ~ !~!?~ C.%L`~. /~1~f'~ -(.~ -~°<~'~ ~~ ~, `' ._ , ~ r' r~yr~ may-, ~! ~ , ~ - AT A REGULAR MEETING OF THE BOARD OF SUP '~ VIRGINIA HELD AT THE ROANOKE COUI r''~ ; ~ "' ` " ~~ `'' ' °' %~,..t ' MEETING DATE: April 14, 1998 AGENDA ITEM: Approval of Health Insurance Cont COUNTY ADMINISTRATOR'S COMMENTS: ~~~.... / / SUMMARY OF INFORMATION: The County of Roanol~e and the County of Roanoke Schools currently participate in a joint health insurance program for their employees through Trigon Blue CrossBlue Shield We have experienced significant increases in claims ~n the last year and a half due to a combination of a large number of significant claims and an overall in~ase in smaller claims. The higher usage of the health insurance results in higher premiums. /~ Our current contract with Trigon Blue CrossB e Shield expires June 30, 1998. Request for proposals were recently released with health insurance cover ge beginning July 1, 1998. Eleven responses were received and evaluated by a committee composed of C unty and School staff and our consultant Slaubaugh Morgan White. The attached consultant report goe into detail of the selection process and the ranking of each company. Since the County and the SchooP both experienced significant claims increases in the last year and a half the bids from all the health insurance carriers included a fairly significant increase in premiums. It is the consensus of the committee to award the health insurance contract to Aetna/L1S Healthcare for the following reasons: 1. Aetna has network access to both Columbia Lewis Gale and Carilion providers. 2. For POS participants there is a larger selection of physicians from which to choose minimizing the need to select a participating network physician. 3. Aetna guarantees to keep the facility network throughout the term of the three year contract. 4. The premium increase proposed by Aetna was less than Trigon's proposed increase for the 1998-99 plan year. 5. Aetna has agreed to roll over the existing Trigon deductible amount for the 1998 calendar year. 6. Aetna has agreed to wave the preexisting clause for those employees that have previously satisfied the clause with coverage through Trigon. There will be some changes in the plan design as outlined in the attached consultant's report. The major differences are outlined below. M:\FINANCE\COMMON\BOARD\4-14-98D.WPD April 8, 1998 1. For the comprehensive plan the annual deductible is increasing from $200-individual/$400- family to $300-individual/$600-family. 2. For the comprehensive plan the annual out-of-pocket limit is increasing from $1,000- individual/$2,000-family to $2,000-individual/$4,000-family. 3. For the POS network the annual deductible has been eliminated. 4. For the POS plan hospital coverage was previously paid at 80% but, will now be paid at 100%. The above changes in the plan design not only recognize the increased cost of providing the comprehensive plan option but also serve as an incentive for employees to switch from the comprehensive plan to the POS plan. Staff realizes that there will be a major communication program effort required to provide needed information for all the employees regarding this transition in health insurance carriers. We will begin working immediately with Aetna representatives to make sure that all the employees are comfortable with the changes and make the transition as smooth as possible. Attachment A shows the current health insurance rates and the proposed rates for 1998-99. The rates reflect an overall increase of approximately 15.9%. On the average, the County and Schools are paying for 10% of the increase, the employees are paying for 5% of the increase and the remaining.9% is coming from the health insurance reserves. Attachment B and C show the projected health insurance reserve balance at June 39, 1999. The Trigon stock was sold in late 1997 when the price of the stock reached $25 per share. The gain on the sale of this stock is reflected in the health insurance reserves. The original basis value was reflected in last years health insurance reserve. On April 8, 1998 the School Board approved the award of the health insurance contract for School employees to Aetna/US Healthcare. STAFF RECOMMENDATION: Staff recommends awarding the health insurance contract for School and County employees to Aetna/LTS Healthcare. SUBMITTED BY: Elmer C. Hodge County Administrator M:\FINANCE\COMMON\BOARD\4-14-98D.WPD April 8, 1998 Approved Denied Received Referred To () Motion by No Yes Abs McNamara Harrison Johnson Minnix Nickens M:\FINANCE\COMMON\BOARD\4-14-98D.WPD April 8, 1998 Attachment A T a 10 '~ L V R x ,~ ~ .. 7J 'J a ~ '.t ~ ~ A i a q = Ci a A >, p O .w ~ .. ~ V o 4 L 1 n ~ 7 ~ a 4 ~ ~ a axe N O R J CL Vl M ~ Q ^ !y~ y r ~ V V G ~... v.~.. ~ ~~ ~ ^ ~ ~~ ~` LI A C ~_ e o ~ ~ ~ v1 N V' ~~I h M M ~n o M M ~~ y x ~ ~o A . ~ O~ ~ ~ L ~ ti>~ Q L Y `n ~ N N ~.. O v1 [~ O ~Ti ~ ~ ~ a y N a~~I air O F ?~ 0. ~: Y V! Q L L V N ~f ~O C~ ~O C' ~ T ~ ~M..v ~O N ~D O ~ O ~n a v N o e o O ~ 00 ~1 I~ M M ~ 00 N 70 ~G C70 ^ ~O O T y ~ ~ ~ V1 v1 DD ~ a --~ .. N N DD ~ N `O 00 70 v1 [f ~ N ~ v1 .--~ 70 vi ~O N Q N C' 0 e O~ o O O O O O O :l arl ~ O ~O O ~ ~r M M `~1 C~~+C ~ N~T viW ~ N N j O ~/1 l~ T ~ ~ ~ ~ y ~ ~ a .. ~--~ N V~t% ~~.~ ~ 70 N M 00 N a ? a a ~ ! ~ -+ N V ~L L C. .~ n ~ ~ T 7 f f ~o ~o 00 N T I~ O 7~ ~--~ 7 O~ o O O O O O O ~G ~ O -~ M ~ ~O N 00 vi M N T ~O ~O M ~ ~ N ^ O O ~ ~ ~ [~ N T C M ~O N N M ~C N o0 N 7 ~O ~ x v ~ N M ~O a ~ ~ ~ T A ~ ~ r f ._ Attachment B County Health Insurance 1998-99 Budget Estimates of 1998 99 Health Insurance Expense Based on Aetna Proposal Budget sources of funds $1,838,469 Estimated Uses of funds 2,065,638 Shortfall of budgeted health insurance ($~1/,1ey) Analksis of Health Insurance Reserve Estimated Balance in Health Insurance Reserves $1,140,925 Less IBNR (476,702) Less June withholdings for July payment (125,500) Estmated Surplus in Reserve at June 30, 1998 538,723 Activity from 1998-99 budget Estimated Usage included in 1998-99 budget (from above) (227,169) Additional enrollment during 1998-99 (50,000) Enrollment shift (10% - 37 people @ $30.68 month) 14,000 Estimated surplus (deficit) in reserve at June 30,1999 $275,554 Attachment C School Health Insurance 1998-99 Budget Estimates of 1998-99 Health Insurance Expense Based on Aetna Proposal Budget sources of funds needed for 1998-99 Budget for regular employees $3,048,320 Budget for retirees 432,890 3,481,210 Estimated Uses of funds Estimate for regular employees 3,395,475 Estimate for retirees 450,223 3, 845, 698 Shortfall of budgeted health insurance ($364,488) Analysis of Health Insurance Reserve Estmated Balance in Health Insurance Reserves $1,727,240 Less IBNR (842,892) Less June withholdings for July payment (398,000) Estimated Surplus in Reserve at June 30, 1998 486,348 Activity from 1998-99 budget Estimated usage included in 1998-99 budget (from above) (364,488) Additional enrollment during 1998-99 (75,000) Enrollment shift (10% - 54 people @ $30.68 month) 20,000 Estimated reserve at June 30,1999 $66,860 ACTION # ITEM NUMBER MEETING DATE : April 14, 1998 AGENDA ITEM: Request for additional appropriation from Board of Supervisors COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Roanoke County Schools and Virginia Western Community College have an agreement whereby the college provides college level courses in English, US History, and certain vocational subjects. These courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses; therefore, there is a request for these additional funds to be appropriated for inservice and materials that will be used in the program. SUMMARY OF INFORMATION: Roanoke County Schools collected $15,210.00 tuition from 338 students. VWCC will reimburse Roanoke County Schools $38,214.41 for services rendered (teachers, administrating expenses, rooms, utilities, and maintenance). Roanoke County Schools owes VWCC $49,629.10 for tuition and technology fees and college service fees. The difference between what was collected and what was spent is $3,795.31. FISCAL IMPACT: Roanoke County Schools requests that $3,795.31 be appropriated to the instructional program for use in the dual enrollment program. STAFF RECOMMENDATION: Staff recommends ~ ~ ~ ~~~ ~ Lorraine S. Lange Association Director of Instruction Elmer C. Hodge County Administrator ----------------------------------------------- Approved ( ) Motion by: Denied ( ) Received ( ) Referred ( ) To ( ) No Yes Abs Harrison _ _ _ Johnson _ _ _ McNamara _ _ _ Minnix _ _ _ Nickens ACTION # ITEM NUMBER MEETING DATE : April 14, 1998 Request from Schools to accept and appropriate additional funds received from the Dual AGENDA ITEM : Enrollment Program COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: Roanoke County Schools and Virginia Western Community College have an agreement whereby the college provides college level courses in English, US History, and certain vocational subjects. These courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses; therefore, there is a request for these additional funds to be appropriated for inservice and materials that will be used in the program. SUMMARY OF INFORMATION: Roanoke County Schools collected $15,210.00 tuition from 338 students. VWCC will reimburse Roanoke County Schools $38,214.41 for services rendered (teachers, administrating expenses, rooms, utilities, and maintenance). Roanoke County Schools owes VWCC $49,629.10 for tuition and technology fees and college service fees. The difference between what was collected and what was spent is $3,795.31. FISCAL IMPACT: Roanoke County Schools requests that $3,795.31 be appropriated to the instructional program for use in the dual enrollment program. STAFF RECOMMENDATION: Staff recommends approval of the request ` ~/~~''J~'s"' ,~ Lorraine S. Lange Elmer C. ge Association Director of Instruction County Administrator Approved ( ) Denied ( ) Received ( ) Ref erred ( ) To ( ) Motion by: No Yes Abs Harrison _ _ _ Johnson _ _ _ McNamara _ _ _ Minnix _ _ _ Nickens _ - _