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Home My WebLink About6/23/1998 - RegularWORKING DOCUMENT-SUBJECT TO REVIS/ON ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA June 23, 1998 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:01 P.M. 2. Invocation: Reverend James Reynolds, Retired United Methodist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS ECH ADDED ITEM E-4, REQUEST FOR ACCEPTANCE OF SCHOOL BOARD RESOLUTION ESTABLISHING A JOINT SCHOOL CONSTRUCTION ADVISORY COMMITTEE. BLJ ADDED APPOINTMENT TO REGIONAL AIRPORT COMMISSION i HCN REQUESTED EXECUTIVE SESSION ON PENDING LITIGATION - ROANOKE MOOSE LODGE. C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognition of Library staff for receiving awards for outstanding programs and services from the Virginia Public Library Directors' Association. RECOGNIZED WERE SPENCER WATTS. NANCY GATTONI AND MICHAEL ERICSON 2. Recognition of Mary H. Allen CMC, Clerk to the Board, for acceptance into the International Institute of Municipal Clerks Academy for Advanced Education (AAE), and Brenda J. Holton, Deputy Clerk, for attaining Certified Municipal Clerk (CMC) designation from the International Institute of Municipal Clerks. MARY ALLEN AND BRENDA HOLTON RECOGNIZED D. BRIEFINGS E. NEW BUSINESS 1. Request to appropriate funds to the Reserve for Future School capital needs. (Diane Hyatt, Director of Finance) A-062398-1 HCN MOTION TO APPROVE $321,772 APPROPRIATION URC 2. Request to appropriate funds for four corrections deputy positions, to be partially funded by the State Compensation Board and acceptance of these temporary positions into the County Classification and Pay Plan. 2 (Gerald S. Holt, Sheriff) A-062398-2 FFH MOTION TO APPROVE FUNDING FOR POSITIONS AND COUNTY FUNDING ALT #2 -ROLLOVER OF FY 97-98 FUNDS URC 3. Request to amend the Roanoke Area Libraries (RAL) automation contract and establish the position of RAL Automation Coordinator. (Spencer Watts, Library Director) A-062398-3 BLJ MOTION TO APPROVE AMENDMENT TO CONTRACT URC 4. Request for acceptance of the School Board Resolution establishing a Joint School Construction Advisory Committee A-062398-4 BLJ MOTION TO ACCEPT RESO AND ESTABLISH COMMITTEE URC MHA TO GET FINAL COPY OF SCHOOL BOARD RESO F. REQUEST FOR PUBLIC HEARINGS AND FIRST READINGS OF REZONING ORDINANCES -CONSENT AGENDA BLJ MOTION TO APPROVE 1ST READING 2ND AND PH - 7128198 URC 1. First reading of ordinance to rezone .709 acre from C-1 to C-2 to construct a dry cleaning business, located on Route 460 between Trail Drive and West Ruritan Road, Hollins Magisterial District, upon the petition of Cicero Hall, Jr. G. FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing the acquisition of a permanent sewer and water line easements from Atwell 3 and Lucille Freese, 4626 West Main Street, Salem, Virginia, Catawba Magisterial District. (Timothy Gubala, Director of Economic Development) FFH MOTION TO APPROVE 1ST READING 2ND - 7/14/98 URC 2. First reading of ordinance authorizing donation of a temporary construction easement for Verndale Bridge Replacement, Priority #4, Roanoke County Secondary System Six-Year Plan. (Arnold Covey, Director of Community Development) BLJ MOTION TO APPROVE 1ST READING 2ND - 7/14/98 URC H. SECOND READING OF ORDINANCES I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. League of Older Americans Advisory Council 3. Task Force for Senior and Physically Challenged Citizens 4. Roanoke Regional Airport Commission A-062398-5 BLJ MOVED TO APPOINT JANE MILLIRON EFFECTIVE 7/8/98 URC 5. Joint School Construction Advisory Committee A-062398-5 FFH MOTION TO APPOINT BLJ AND HCN AS REGULAR MEMBERS AND JPM AS ALTERNATE AYES-FFH,HCNsBLJ NAYS-JPM,HOM 4 J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-062398-6 HCN MOTION TO ADOPT CONSENT RESO URC 1. Confirmation of committee appointment to the Fifth Planning District Commission, Parks & Recreation Advisory Commission, Roanoke Valley Regional Cable TV Committee and Virginia Western Community College Board. A-062398-6.a 2. Request to increase petty cash to a total of $200 for Department of Community Development. A-062398-6.b 3. Resolution of appreciation upon the retirement of George T. Madagan, Utility Department. R-062398-6.c 4. Request for appropriation to the 1998-99 Regional Special Education Fund. A-062398-6.d 5. Donation of easements necessary to construct the water and sewer extension to the Dixie Caverns Landfill, located in the Catawba Magisterial District. A-062398-6.e 6. Designation of voting delegate to the National Association of Counties Annual Conference. A-062398-6.f 5 7. Approval of amendment to Employee Handbook concerning 20 year service pay. A-062398-6.a 8. Ratification of appointment to the Southwest Development Financing, Inc. Board of Directors. A-062398-6.h 9. Request to employ state funded child day care worker in the Department of Social Services. A-062398-6.1 K. REQUESTS FOR WORK SESSIONS WORK SESSION SET FOR JULY 14, 1998 TO DISCUSS GOALS AND OBJECTIVES FOR ECH AND PMM. L. REQUESTS FOR PUBLIC HEARINGS NONE M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Nickens asked ECH or staff to review number of part time emplo~/ees with 25 years of service to consider recognition in the Quarter Century Club. Supervisor McNamara• Has received many calls that concern rumors that are not true. He wished to reaffirm the Board's commitment to education and was happy to see the school construction projects move forward. Supervisor Minnix• (11 Asked staff to contact City of Salem officials to see if they are interested in establishing an agreement for the Count/ to supply them with water BLJ pointed out County has met with Salem several times and the offer is still on the table. (2) Received a call from a citizen who advised that he could pav his real 6 taxes in two a ments six months a art if he aid at the estate r x Countv but if he paid at the bank he had to pay the full amount. ECH advised that banks can only accept payment in full because thev don't have the ca~abilitkto set u~payment schedules for individuals. Supervisor Harrison• (11 Received a petition from Glenvar Heights regarding problem with a neighbor and they met with staff on how to handle the situation (2) Received comments that people have left the Task Force for Senior Citizens and Physically Challenged because they were disappointed with the progress and asked for a reRort on what the Task Force is doing HCN advised thev have been meeting for seven months John Chambliss will bring a report to the Board members in July on the Task Force. ~pervisor Johnson• (11 Announced that there have been several newspaper articles dealing with the Convention and Visitors Bureau and tourism and the Board has never been lobbied with the tactics employed by some organizations including the Regional Chamber. Advised that the Board feels that the CVB needs to be accountable and that is their primary concern. (2) Asked ECH when work session with the Regional Chamber has been scheduled. ECH responded work session is scheduled for 7114198. O. REPORTS HOM MOTION TO RECEIVE AND FILE AFTER DISCUSSION OF ITEMS 2AND7-UVV 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -May 1998 6. Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of May 31, 1998 7. Report of grant award of $100,000 to ITT Night Vision by the Industrial Development Authority of Roanoke County in accordance with the performance agreement of May 31, 1996 HCN SUGGESTED BLJ SEND THANK YOU LETTER TO SENATOR WARNER FOR HIS HELP 8. Update on FEMA Project Impact P. WORK SESSIONS - 4th Floor Conference Room 1. Work Session with Roanoke Valley Convention and Visitors Bureau. HELD FROM 4:13 P.M. TO 5:30 P.M. PRESENTED BY STAFF AND OFFICERS OF THE ROANOKE VALLEY CONVENTION AND VISITORS BUREAU BLJ ADVISED THAT BOARD WILL RECONSIDER FUNDING AT 7:00 SESSION FOR AMOUNT ORIGINALLY BUDGETED 2. Work Session providing an update on Spring Hollow Reservoir Recreation Master Plan and fisheries evaluation. PRESENTED BY GARY ROBERTSON AND BOB BENNINGER Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (5) discussion concerning economic development prospects where no previous announcements have been made; Section 2.1-344 A (7) consultation with legal counsel pertaining to actual or probable litigation, Murray and Ziegler; and Section 2.1-344 A (1) personnel matter, performance evaluation of County Administrator and County Attorney BLJ MOTION TO GO INTO EXECUTIVE SESSION FOLLOWING WORK SESSIONS AT 5:55 P.M. URC EXECUTIVE SESSION HELD FROM 6:00 TO 7:00 P.M. s EVENING SESSION - 7:00 P.M. R. CERTIFICATION OF EXECUTIVE SESSION R-062398-7 BLJ MOTION TO RETURN TO OPEN SESSION AT 7:01 P.M. AND ADOPT CERTIFICATION RESO -URC BLJ ADVISED BOARD WILL GO BACK INTO EXECUTIVE SESSION FOLLOWING OPEN SESSION TO CONTINUE EVALUATION OF COUNTY ATTORNEY. ECH ADDED ITEM U-8~ REALLOCATION OF BUDGETED FUNDS FROM BOARD CONTINGENCY TO TOURISM S. PUBLIC HEARING 1. Public Hearing and adoption of resolution to acquire by condemnation proceedings, and to authorize immediate right-of-entry to, a permanent 20 foot drainage easement together with the right of access and a temporary construction easement from Nyna S. Murray. (Vickie Huffman, Assistant County Attorney) (CONTINUED FROM MAY 12, 1998 and MAY 26, 1998) R-062398-8 BLJ MOTION TO ADOPT RESO URC T. PUBLIC HEARING AND FIRST READING OF ORDINANCE 1. First reading of ordinance amending and reenacting Section 21-79 "Nullification or proration upon change in status" in Article III, Real Estate Taxes, Division 3. Exemption for elderly and disabled' of Chapter 21, Taxation, of the Roanoke county Code, to provide for a prorated exemption for the portion of the taxable year during which the taxpayer qualified for such exemption, in the event of disqualification due to change in circumstances. (Paul Mahoney, County Attorney) HCN MOTION TO APPROVE 1ST READING 9 2ND - 7/14198 URC U. PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES 1. Second reading of ordinance to rezone 2.03 acres from C- 1 to C-2 to construct a dry cleaning and retail sales business, located on Route 460 between Trail Drive and West Ruritan Road, Hollins Magisterial District, upon the petition of Cicero Hall, Jr. jWITHDRAWN. PETITION TO BE MODIFIED AND RECONSIDERED BY PLANNING COMMISSION AND BOARD OF SUPERVISORS IN JULY 1998 2. Second reading of ordinance to rezone approximately 0.35 acre from R-1 to C-1 to develop an office park, located near the intersection of McVitty Road and Route 419, Windsor Hills Magisterial District, upon the petition of Vaughn 8~ Jamison, L.L.C. (Terry Harrington, County Planner) 0-062398-9 JPM MOTION TO ADOPT ORD URC 3. Second reading of ordinance authorizing a Special Use Permit to construct a 120 ft. broadcasting tower, located at Little Brushy Mountain, Catawba Magisterial District, upon the petition of CFW Wireless and the City of Salem. (Terry Harrington, County Planner) 0-062398-10 FFH MOTION TO ADOPT ORD URC 4. Second reading of ordinance authorizing a Special Use Permit to allow for an outdoor gathering on 80 acres, behind the Holiday Inn off of Skyview Road, Catawba Magisterial District, upon the petition of Paul Hartle III. (Terry Harrington, County Planner) 0-062398-11 io FFH MOTION TO DENY ORD. URC 1 PERSON SPOKE IN SUPPORT 5. Second reading of ordinance to vacate an existing 20-foot access easement on lots 4 and 5 in Phase I of Wexford Subdivision in the Windsor Hills Magisterial District, shown in Plat Book 16, Page 122. (Arnold Covey, Director of Community Development) 0-062398-12 JPM MOTION TO ADOPT ORD URC 6. Second reading of ordinance to vacate an existing 15-foot access easement along the northern boundary of lot 20 and extending northerly along the eastern (rear) lot lines of lots 19, 18, and 17 and to vacate an existing 10 foot access drive and 15-foot stormwater management access easement along the boundary between lot 13 and lot 14A in Wexford at Steeplechase Subdivision, and resubdivision of Wexford at Steeplechase in Windsor Hills Magisterial District. (Arnold Covey, Director of Community Development) 0-062398-13 JPM MOTION TO ADOPT ORD URC 7. Second reading of ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the County Charter and Section 14.1-46.01:1 of the Code of Virginia. (Paul Mahoney, County Attorney) 0-062398-14 HCN MOTION TO ADOPT ORD SETTING SALARIES AT 3% INCREASE OR $11,817.56 AYES-JPM,HOM,HCN,BLJ NAYS-FFH 8. Reallocation of budgeted funds from Board Contingency to Roanoke Valley Convention and Visitors Bureau A-062398-15 ii HCN MOTION TO REALLOCATE $107 500 TO RVCVB URC V. CITIZENS COMMENTS AND COMMUNICATIONS TWO CITIZENS SPOKE IN SUPPORT OF FUNDING FOR BURLINGTON ELEMENTARY SCHOOL TWO CITIZENS SPOKE IN SUPPORT OF INCREASED FUNDING FOR RENOVATIONS TO GLENVAR MIDDLE SCHOOL. 1 CITIZEN SPOKE IN SUPPORT OF FUNDING FOR THE CONVENTION AND VISITORS BUREAU AND OPPOSITION TO THE RECENTLY ADOPTED CHANGES TO THE TRASH ORDINANCE BLJ REQUESTED THAT HCN READ INTO THE RECORD A LETTER HE WROTE TO THE ROANOKE TIMES CONCERNING THE SCHOOL CONSTRUCTION PROJECTS. EXECUTIVE SESSION BLJ MOTION TO GO INTO EXECUTIVE SESSION AT 8:15 P.M. -URC R-062398-16 BLJ MOTION TO RETURN TO OPEN SESSION AND ADOPT CERTIFICATION RESOLUTION AT 8:40 P.M. -URC R-062398-17 JPM MOTION TO ADOPT RESOLUTION INCREASING COUNTY ADMINISTRATOR SALARY 2 3% TO $111.484.74 AND COUNTY ATTORNEY SALARY 2.3% TO $94,936.34 -URC BLJ ASKED THAT WORK SESSION BE SET FOR JULY 14 WITH PMM AND ECH TO SET GOALS AND OBJECTIVES. EACH SUPERVISOR ASKED TO BRING HIS COMMENTS. W. ADJOURNMENT BLJ ADJOURNED THE MEETING TO JUNE 26, _1998 AT 12:00 NOON AT THE SCHOOL BOARD ADMINISTRATIVE OFFICES TO CONSIDER ADVANCING FUNDS FOR THREE SCHOOL CONSTRUCTION 12 PROJECTS. BLJ ANNOUNCED THAT JOINT MEETING WITH ROANOKE CITY COUNCIL WILL BE HELD JULY 14, 1998 AT 12 NOON AT EXPLORE PARK. 13 ~ pOANps.~ A z ~ ~ ~z 1838 C~n~~xx~#~ ~#' ~.~~x~.~~~ ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA June 23, 1998 ,~~~~,~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: Reverend James Reynolds, Retired United Methodist Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Recognition of Library staff for receiving awards for outstanding programs and services from the Virginia Public Library Directors' Association. i ® Recycled Paper 2. Recognition of Mary H. Allen CMC, Clerk to the Board, for acceptance into the International Institute of Municipal Clerks Academy for Advanced Education (AAE), and Brenda J. Holton, Deputy Clerk, for attaining Certified Municipal Clerk (CMC) designation from the International Institute of Municipal Clerks. D. BRIEFINGS E. NEW BUSINESS 1. Request to appropriate funds to the Reserve for Future School capital needs. (Diane Hyatt, Director of Finance) 2. Request to appropriate funds for four corrections deputy positions, to be partially funded by the State Compensation Board and acceptance of these temporary positions into the County Classification and Pay Plan. (Gerald S. Holt, Sheriff) 3. Request to amend the Roanoke Area Libraries (RAL) automation contract and establish the position of RAL Automation Coordinator. (Spencer Watts, Library Director) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READINGS OF REZONING ORDINANCES -CONSENT AGENDA 1. First reading of ordinance to rezone .709 acre from C-1 to C-2 to construct a dry cleaning business, located on Route 460 between Trail Drive and West Ruritan Road, Hollins Magisterial District, upon the petition of Cicero Hall, Jr. G. FIRST READING OF ORDINANCES 1. First reading of ordinance authorizing the acquisition of a permanent sewer and water line easements from Atwell and Lucille Freese, 4626 West Main Street, Salem, Virginia, Catawba Magisterial District. (Timothy Gubala, Director of Economic Development) a 2. First reading of ordinance authorizing donation of a temporary construction easement for Verndale Bridge Replacement, Priority #4, Roanoke County Secondary System Six-Year Plan. (Arnold Covey, Director of Community Development) H. SECOND READING OF ORDINANCES I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals 2. League of Older Americans Advisory Council 3. Task Force for Senior and Physically Challenged Citizens J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT A ENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Confirmation of committee appointment to the Fifth Planning District Commission, Parks & Recreation Advisory Commission, Roanoke Valley Regional Cable TV Committee and Virginia Western Community College Board. 2. Request to increase petty cash to a total of $200 for Department of Community Development. 3. Resolution of appreciation upon the retirement of George T. Madagan, Utility Department. 4. Request for appropriation to the 1998-99 Regional Special Education Fund. 5. Donation of easements necessary to construct the water 3 and sewer extension to the Dixie Caverns Landfill, located in the Catawba Magisterial District. 6. Designation of voting delegate to the National Association of Counties Annual Conference. 7. Approval of amendment to Employee Handbook concerning 20 year service pay. 8. Ratification of appointment to the Southwest Development Financing, Inc. Board of Directors. 9. Request to employ state funded child day care worker in the Department of Social Services. K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -May 1998 6. Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of May 31, 1998 7. Report of grant award of $100,000 to ITT Night Vision by the Industrial Development Authority of Roanoke County in accordance with the performance agreement of May 31, 4 1996 8. Update on FEMA Project Impact P. WORK SESSIONS - 4th Floor Conference Room 1. Work Session with Roanoke Valley Convention and Visitors Bureau. 2. Work Session providing an update on Spring Hollow Reservoir Recreation Master Plan and fisheries evaluation. Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (5) discussion concerning economic development prospects where no previous announcements have been made; Section 2.1-344 A (7) consultation with legal counsel pertaining to actual or probable litigation, Murray and Ziegler; and Section 2.1-344 A (1) personnel matter, pertormance evaluation of County Administrator and County Attorney EVENING SESSION - 7:00 P.M. R. CERTIFICATION OF EXECUTIVE SESSION S. PUBLIC HEARING 1. Public Hearing and adoption of resolution to acquire by condemnation proceedings, and to authorize immediate right-of-entry to, a permanent 20 foot drainage easement together with the right of access and a temporary construction easement from Nyna S. Murray. (Vickie Huffman, Assistant County Attorney) (CONTINUED FROM MAY 12, 1998 and MAY 26, 1998) T. PUBLIC HEARING AND FIRST READING OF ORDINANCE 1. First reading of ordinance amending and reenacting Section 21-79 "Nullification or proration upon change in status" in Article III, Real Estate Taxes, Division 3. Exemption for elderly and disabled' of Chapter 21, 5 Taxation, of the Roanoke county Code, to provide for a prorated exemption for the portion of the taxable year during which the taxpayer qualified for such exemption, in the event of disqualification due to change in circumstances. (Paul Mahoney, County Attorney) U. PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES 1. Second reading of ordinance to rezone 2.03 acres from C- 1 to C-2 to construct a dry cleaning and retail sales business, located on Route 460 between Trail Drive and West Ruritan Road, Hollins Magisterial District, upon the petition of Cicero Hall, Jr. (WITHDRAWN. PETITION TO BE MODIFIED AND RECONSIDERED BY PLANNING COMMISSION AND BOARD OF SUPERVISORS IN JULY 19981 2. Second reading of ordinance to rezone approximately 0.35 acre from R-1 to C-1 to develop an office park, located near the intersection of McVitty Road and Route 419, Windsor Hills Magisterial District, upon the petition of Vaughn & Jamison, L.L.C. (Terry Harrington, County Planner) 3. Second reading of ordinance authorizing a Special Use Permit to construct a 120 ft. broadcasting tower, located at Little Brushy Mountain, Catawba Magisterial District, upon the petition of CFW Wireless and the City of Salem. (Terry Harrington, County Planner) 4. Second reading of ordinance authorizing a Special Use Permit to allow for an outdoor gathering on 80 acres, behind the Holiday Inn off of Skyview Road, Catawba Magisterial District, upon the petition of Paul Hartle III. (Terry Harrington, County Planner) 5. Second reading of ordinance to vacate an existing 20-foot access easement on lots 4 and 5 in Phase I of Wexford Subdivision in the Windsor Hills Magisterial District, shown in Plat Book 16, Page 122. (Arnold Covey, Director of Community Development) 6 6. Second reading of ordinance to vacate an existing 15-foot access easement along the northern boundary of lot 20 and extending northerly along the eastern (rear) lot lines of lots 19, 18, and 17 and to vacate an existing 10 foot access drive and 15-foot stormwater management access easement along the boundary between lot 13 and lot 14A in Wexford at Steeplechase Subdivision, and resubdivision of Wexford at Steeplechase in Windsor Hills Magisterial District. (Arnold Covey, Director of Community Development) 7. Second reading of ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the County Charter and Section 14.1-46.01:1 of the Code of Virginia. (Paul Mahoney, County Attorney) V. CITIZENS COMMENTS AND COMMUNICATIONS W. ADJOURNMENT ACTION NO. ITEM NUMBER - ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: Recognition of the Library staff for receiving awards for outstanding programs and services from the Virginia Public Library Director's Association COUNTY ADMINISTRATOR'S COMMENTS: ~~~~, ~~~ .r.~+oy` ~,/ C~ oA- ~ ~~~~(~ r~.~~ t SUNIMARY OF INFORMATION: ~ ~~. The Virginia Public Library Directors' Association presents annual awards for outstanding programs and achievement. All 90 library systems in Virginia are eligible for the awards which are based on a competitive review process. For 1998, the Roanoke County Public Library won one of the six statewide awards for outstanding services. The County's Juvenile Programming Team was recognized as the most outstanding service innovation in Virginia for 1998. The Juvenile Programming Team's operational economies and quality process improvements were the deciding factors in winning the award. The team grew out of a restructuring plan designed to replace isolated, individual planning with a systemwide collaborative approach. The team was successful in reducing direct staff hour investment in the planning and program delivery process by over 30 %, while maintaining historically high levels of output. In addition, the team provides a more consistent product to children and their parents throughout the county, and the quality of programming has improved. Roanoke County also won two of eight statewide honorable mention awards in the categories of Adult Programming and Childrens' Programming. The programs winning recognition were: "PC Fundamentals" - a series of basic computing classes for adults; and, "Computer Camp for Kids". In addition to these awards, the Library also received recognition for its excellent management and staff performance. Our library system is not the largest or the wealthiest in the commonwealth, but as these awards demonstrate, we have a talented, energetic, and innovative staff which performs at the very highest levels. Respectfully submitted, Appro d by, Spencer Watts Elmer C. Hodge Library Director County Administrator :,. cl Approved ( ) Denied ( ) Received ( ) Referred ( ) to ( ) Motion by No Yes Abs Harrison Johnson _ _ McNamara Minnix Nickens _ _ ACTION NO. ITEM NUMBER ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: Recognition of Mary H. Allen and Brenda J. Holton for completing certification programs sponsored by the International Institute of Municipal Clerks COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: I am very pleased to announced that Clerk to the Board Mary Allen and Deputy Clerk Brenda Holton have recently completed certification programs sponsored by the International Institute of Municipal Clerks (IIMC). Requirements for Certification and Advanced Certification include three years participation in public and business administration courses co-sponsored by IIMC and Old Dominion University, completion of other continuing education courses, and active leadership roles in IIMC and the Virginia Municipal Clerks Association. Ms. Holton has been awarded the designation of Certified Municipal Clerk (CMC). This designation is awarded after a person has met high educational, experience, participatory and service standards established by the IIMC. Ms. Allen has been accepted into the IIMC Academy for Advanced Education. Candidates must complete at least 36 hours of graduate work at an IIMC approved municipal clerks institute or other advanced education attainment and demonstrate leadership in professional state and national associations. Ms. Allen received her CMC in 1992. Respectfully Submitted by: C~~~ ~~ r Elmer C. Hodge County Administrator ~ • • ~ ~ ACTION VOTE No. Yes Abs Approved () Motion by: Harrison Denied () Johnson _ _ _ Received () McNamara- Referred () Minnix _ _ _ To () Nickens _ _ _ ~ ~ ' ~ r/ \ i 1 International Institute o Munici al Clerks __ ..f p Los Angeles County, California 1212 N. San Dimas Canyon Rd. San Dimas. California 91773 Phone (909) 592-IIMC Fax (909) 592-1555 E-mail 74357.1567C?compuserve.com BOARD OF DII2ECTORS-1997-1998 April 28, 1998 Executive Committee LINDA S. MURPHY, CMC/AAE President L3orouyh Clerk Kenai Peninsula 13orongh Soldohut. Afnska VICKY MIEL, CMC/AAE '°~` °`"~'''~"`'`~""` Mr. Elmer C. Hodge Cif y Clerlc 1'''°~"~~ ""'°n" County Administrator MARY LOU RAND, CMC/AAE lnd 6'icc President Roanoke County 'I'num Clcrlc Assistant Too+n Manager Gnrncr. Noilh Carolina P,O. Box 298~~ J.W. (JACK) COPLAND, CMC/AAE Virginia 24018 Roanoke Immediate Past Pros idea( , C(edd Adminisn~uior Urluelet. L3. C.. Connda Directors-1998 Expiration Dear Mr. Hodge, D. BRENDA CALDWELL "I'oiun Clerlc Gorham. Mainc° SUSAN LAMBLACK, CMC/AAE It gives me great pleasure to announce that Mary H. Allen, CMC/AAE, Cify Sccrefan/i 77casurcr as inia Vir C unt k f R ~'Ven,ark. D<•iamare OLIVIA PARKS WOODS, CMC/AAE , g y, e o oano Clerk to the Board of Supervisors o ted into the IIMC Academy for Advanced E~ cation. been acce Municipal Clcrlc- Atlanta. Georgia p PATRICIA BURCH, CMC/AAE Cin/ Clcrlc/"I7easnrer l~t~it~• ,~~itt~ t<<~,~t~~~i«~ The Academy came into existence after athree-year planning and rev(ew - . GLORL9 J. BERRETT, CMC/AAE h O Cft UC d d procedure as a means to encourage municipal clerks to continue their a g en y. Cih/ Recor er - ROLAND SIGNETT, CMC/AAE education and as an incentive for those who have enhanced their skills as Clerlc /'1'reusurer Fenidale. Washington needed io meet the challenges of the office of municipa! clerk. GARMT KOLHORN Cily Mmtagcr/Clcrlc Noardoostpoldc'r. Bmnicioord The Noiitert<n(ds !t is not easy to obtain entry into the Academy. Candidates must complete Directors-1999 Expiration al clerks unici d IMC KATHLEEN A. THORPE, CMC/AAE p m approve as least 36 hours of graduate work at an I Tou+nship Cfcrk Professiona dvanced educational attainment il i 5a~ttt, i)nir~striekTon~r~shfp. Nea~Jerseg L. RANETTE WOOD-LARSEN, cMC/AAE . ar a m institute or prove s participation rnust also be demonstrated such as leadership in professional Cify Secretory- GarLund. 72~xas attendance at conferences and seminars, ssociations l ti d JAMES R. VILLIESSE, CMC , ona a na state an Clcrlc "I'rcasurer rofessional writings and achievements. and Net l.<mdan. Wisransin p DONNA M. BARNES, CMC/AAE Cify Clcrlc Mexico. Missouri ALICE LUCERO, CMC Members who enter the Academy are expected to demonstrate their Cil y Clock "1'r c~asn rrr in order to retain members )p t f ispano(a. Netr Mexi~~~, PIERRE PAGE, CMC d . our years o continued education every two ~ cannot express my enthusiasm too greatly for tl pis i"illl~$`lCJi1G tl-iat Ms. a Cily Cfcrk- O(lalrn. Ontario. Cana JAN S. VAN ZYL, CMC Allen has reached in her career. She is dedicated to municipal seN(ce and Lorca! Goucnuncn( Cnnsi(tant P,znxia. Samtt n,rica an inspiration to all the members of our profession. Directors-2000 Expiration DEBRA E. EASTMAN. CMC/AAE ,~a«~„ <~ted. Pcix Coiiertor Sincerely Gi!('ord. Neer (fampshire ~ DIANNE J. BITZER, CMC/AAE Municipal Clcrlc -Clemson. South Carolina /-~~ ~(/ ~~~~~ ~i ~ WILLIAM A. MULKEY, CMC/AAE ~ 5~ Cify Cfcik- H%innsbora. Louisiana / JUDY B. SIMERSON, CMC/AAE CMC/AP Mur h Linda S Cily Clodci Recorder , p y, . G~•a,t~mt°tt°~~ "'~~~~°1e~~~'e IIMC President MARGARET DURBALA, CMC/AAE , M~ City C1i~rk- Nen~lon. loiuG S BETTY W. HENNEMAN, CMC/AAE City Clerlc - Pa rli Ridge, ll(inois ELISA D. FRITZ, CMC/AAE Cify Rcrorzlcr- Klumn(h Fa 11s. Oregon DONNA B. KENNY, CMC Cify MtutaGer Legf_shttine Semires/City Clerlc Surrey. E3. C. Canada John R. Devine Executive Director Francis L. Adshead, Ph.D Director of Education May 17-21, 1998 ... 52nd IlMC Annual Conference ... MoHile, Alabmnn (Academy Maq 16) c- a International Institute of Municipal Clerks Los Angeles County. California 1212 N. San Dimas Canyon Rd. San Dimas. California 91773 Phone (909) 592-IIMC Fax (909) 592-1555 E-mail 74357.1567Ccomp userve. com April 28, 1998 BOARD OF DII2ECTORS-1997-1998 Executive Committee LINDA S. MURPHY, CMC/AAE President Borough Clerlc !<enai Peninsula Borough Soldah,°- Ain,i«r CMC/AAE Mary H. Allen Ms VICKY MIEL, CMC/AAE ,..~ Viee Prestden~ , . Clerk to the Board City Cled< Phoenix. Ari,ona Roanoke County MARY LOU RAND, CMC/AAE P.O. Box 29800 Ind Vice President '~°,i,n C'Ierk- Assisrartf "~°~t,rr Manager Virginia 24018 Roanoke Garner. North Carolina , J.W. (JACK) COPLAND, CMC/AAE 6nntedia[e Pas( Pnsideni Cler)c~/ldmtnisiraiar Dear Ms. Allen; U<~Luclc(. B. C.. Canada Directors-1998 Expiration ALDWELL DA On behalf of the International Institute of Municipal clerks, it gives me D. BREN C '~"""' (Ierk °°''""". Mai"° great honor and pleasure to announce that Brenda J. Holton, Deputy SUSAN LAMBLACK, CMC/AAE (pity sr~r~r~i~n-~'/~'~r~~asr°~°r Clerk of Roanoke County, Virginia, has been awarded the designation of Newark. Deli u~am OLNIA PARKS WOODS, CMC/AAE Certified Municipal Clerk. MuniripaL Clerlc - /1LLanta. Georgia PATRICIA BURCH, CMC/AAE G°~~ Ciert~, t,easiner restigious award fully recognizes the professional competency of PJIs. This Whilesuille- Kenntelu7 BERRETT CMC/AAE GLORIA J p Holton fulfilling the responsibilities of her office. It is granted only after a , . Cih7 Hccordcr-Ogden Ci(y. Utah CMC/AAE NETT person has met high educational, experience, participatory and service , ROLAND SIG cied~; irea~~trf-r Ferndale. Washingiu" standards established by IIMC. GARMT KOLHORN City Manager/Clerlc Noordaosipolder. Fnuneioord , fV h d d The International Institute of Municipal Clerks was founded in 197, and s 7 ie et e ~nt Directors-1999 Expiration has a membership of 10,000 members throughout the United States, KATHLEEN A. THORPE, CMC/AAE lrrr~,n ,hi ~ I h do IIMC prepares and meets challenges o Canada and 15 other countries _ , South Bnuisioick Tounishiy. New Jersey . the diverse role of the Municipal Clerk through its Certification an L. RANETTE WOOD-LARSEN. CMC/AAE """ secretary- `'nria,.d. ~`~`"a' Advanced Academy educational service programs. These programs are JAMES R. VILLIESSE, CMC (aerk 7,~easnrtrr updated regularly to keep pace with changing local government needs. Nrw I,rmdon. Wisconsin DONNA M. BARNES, CMC/AAE Gily Gler)<- Me.,.i<~a. Missouri Holton as a member of the International leased to have Ms V~/e are ve ALICE LUCERO, CMC Gity Clerk 77easnrc-r . ry p Institute of Municipal Clerks, and deeply appreciate your encouragement of I?spanula. Nciu Mexfru PIERRE PAGE CMC her involvement with the IIMC Certification program. it reflects your , City Clerk Ottawa. Ontario. Canada urpose of IIMC and your commitment to professiona of the standin d JAN 9. VAN ZYL, CMC p g er un h~ual Gaoernntent Gonsnita"' development and growth Pretoria. Suufh Alrica . Directors-2000 Expiration DEBRA E. EASTMAN. CMC/AAE l Si Town Clerlc=l'a.r Collector y, ncere GilJorzl. Neu Bampshire DIANNE J. BITZER, CMC/AAE R9unicipaL Clerlc - Ckrnson. South Carolina (,R,~„ WILLIAM A. MULKEY, CMC/AAE ~./ Oily Cledr ld~iru~shnra. Louisiana JUDY B. SIMERSON, CMC/AAE (~i~y (~ledc;,lecorder Linda S. Murphy, CMC/AA Gernwntou~n. Tennessee IIMC President MARGARET DURBALA, CMC/AAE , C'iiy Clork- Nerolnn. fou+a M/s BETTY W. HENNEMAN, CMC/AAE City C(crk- Pa r-k Ridge. Illinois ELISA D. FRITZ, CMC/AAE City Hr rordrr- Flamant Fulls. Oregon DONNA B. KENNY, CMC City Manager l,eyislatire Services/Ciht Clerk Surrey. B. C. Canada John R. Devine Executive Director Francis L. Adshead, Ph.D Director of Education Mqi/ 17-21, 1998 ... 52nd IIMC Anlutul Conference ... MoHile, Alcthnlnn (Acndenn~ Mal/ 16) A-062398-1 ACTION NO. ~'~ ITEM NUMBER _~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: Request to Appropriate Funds to the Reserve for Future School Capital COUNTY ADMINISTRATOR'S COMMENTS: This shows significant and continuing support of the Blue Ribbon Committee Phase 1 School Capital Plan. Financially, we are preparing ourselves, as planned in January 1996, to fund $47.7 million for Phase 1. All of these funds will be needed for debt service payments for Phase 1. SUMMARY OF INFORMATION: The FY 1997-98 Debt Fund budget contains several line items that will not need to be expended during the current fiscal year while certain Literary Loans are in the process of being finalized. These include budgets for the Northside Gym, Cave Spring Junior High, William Byrd High, and Fort Lewis Elementary. Since these Literary Loans have only recently been closed or are now in the process of being closed, the first debt payment will be scheduled for FY 98-99. The total amount budgeted in the 1997-98 debt budget for these projects was $321,772. Due to the timing of the literary loan closings, staff requests permission to transfer $321,772 from the Debt budget to the Future School Capital budget. These funds will be used to offset debt payments that will be incurred as a result of Phase I of the School Capital Improvement Program. The balance in the Future School Capital Fund is as follows: Savings from 96-97 debt budget $ 670,000 Transfer from County Capital Projects Fund 1,113,043 Budgeted General Fund Appropriation FY97-98 2.000,000 Current balance in reserve 3,783,043 Savings from 97-98 debt budget per this report 321,772 Budgeted General Fund Appropriation FY98-99 2,000,000 Projected funds reserved for Future School Capital Debt Service $6,104,815 FISCAL IMPACT: The County will designate $321,722 of savings from the Debt Fund from FY 97-98 to a reserve for future School capital needs. STAFF RECOMMENDATION: Staff requests permission to appropriate $321,772 of the savings from the FY 97-98 Debt budget to the Future School Capital Fund. M:\FINANCE\COMMON\BOARD\6-23-98.WPD June 17, 1998 i SUBMITTED BY: APPROVED: ~~i~ Diane D. Hyatt Elmer C. Hodge Director of Finance County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to Harrison _ x Denied () approve $321,772 appropriation Johnson _ x Received () McNamara _ x Referred () Minnix _ x To () Nickens _ x _ cc: File Diane D. Hyatt, Director, Finance Dr. Deanna Gordon, School Superintendent M:\FINANCE\COMMON\BOARD\6-23-98.WPD June 17, 1998 ~ ~~ A-062398-2 ACTION N0. ITEM N0. ~= AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: Request to appropriate funds for four emergency-funded corrections deputy positions, to be partially funded by the State Compensation Board for FY98-99. This request also includes an amendment to the County Classification and Pay Plan to temporarily accept these positions into the plan until state funding expires on June 30, 1999. rnrTNTY ADMINISTRATOR'S COMMENTS: Recommend approval of the 4 positions and funding as requested. I prefer Alt. #2, using arty funds remaining in the Sheriff's budget this year. If there are no funds or insufficient funds for the full County share of $33, 740, then the funds would be taken from the Unappropriated Fund Balance. BACKGROUND: On several occasions, the Sheriff has updated the Board on staffing needs at the Roanoke County-Salem Jail due to an increased inmate population. For FY 97-98 the State Compensation Board granted Roanoke County two temporary positions to deal with overcrowding in the jail. These positions were primarily funded by the Compensation Board for a period of one year, with continuation of funding to be evaluated on a yearly basis. The Board of Supervisors provided supplemental funding for the unreimbursed cost of the two emergency positions out of Board Continency. Recent notification from the Compensation Board has indicated that for FY98-99, the Sheriff's Office will receive funding to provide four emergency corrections deputies for jail overcrowding. These positions are designated for FY 98-99 and would be reevaluated in FY 99-00. SUMMARY OF INFORMATION: I am requesting that the Roanoke County Board of Supervisors accept the state funding for one Grade 23, Administrative Analyst and three Grade 19, Deputy Sheriff positions and include them in the Roanoke County Classification and Pay Plan, effective for FY1998-99. FISCAL IMPACT: The total impact is $130,188.74. The State Compensation Board will be responsible for $96,448.88, leaving a difference of $33,739.86 to be supplemented by the county. The county supplement is needed because the Compensation Board does not cover all fringe benefits and also recognizes a lower salary reimbursement rate for corrections deputies than is paid by Roanoke County. .,. C.._. O~ STAFF RECOMNNIENDATION: Staff recommends appropriation of $96,448.88, in revenue reimbursement from the Compensation Board and a related expenditure increase in the Sheriff's personnel budget of $130,188.74. The difference between the increased revenue appropriation and the increased expenditure appropriation of $33,739.86 will have to be allocated from existing funds. Alternative 1: Transfer of $33,740 from the Board Contingency account on 7/1/98. This alternative is consistent with prior years' funding for this purpose. Alternative 2: Allocate year-end expenditure savings by rolling FY97-98 funds over to cover the FY98-99 expenditures; however, year-end savings are not guaranteed. A shortage of funds available to rollover would dictate the supplemental funds be allocated from Unappropriated Fund Balance. Respectfully submitted, r6~-t~~rna. Gerald S. Holt Sheriff Ap roved by, w/ Elmer C. Hodge, r. County Administrator ACTION VOTE No Yes Abs Approved (x ) Motion by: Fenton F. Harrison to Harrison _ x Denied ( ) approve funding for positions and Johnson _ x Received ( ) County funding Alt #2 -rollover of McNamara _ x Referred ( ) FY 98-99 funds Minnix _ x _ To ( ) Nickens _ x cc: File Gerald Holt, Sheriff Joseph Sgroi, Director, Human Resources Diane D. Hyatt, Director, Finance A-062398-3 ACTION # ITEM NUMBER ~- ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 SUBJECT: Request to amend the Roanoke Area Libraries automation contract and establish the position of RAL Automation Coordinator COUNTY ADMINISTRATOR'S COMMENTS: d~ BACKGROUND INFORMATION: In 1989, Roanoke County entered into a contract with the cities of Salem and Roanoke to establish and maintain a shared integrated automation system. The resultant consortium, Roanoke Area Libraries (RAL), has successfully and economically operated a shared online catalog and circulation system, and has also made it easier to share books and services through the use of a unified catalog and valley-wide library card. Library users in all participating localities have benefitted from improved services and the cost-savings realized through the use of shared resources. The terms of the original contract defined a cost allocation formula based on factors such as use levels and database size; broadly outlined general system support obligations, including the provision of a central processing site in Roanoke City; and, established the means for governance of the system. All of the members contribute funding, based on the contractual formula, toward database application maintenance and licenses, equipment maintenance, central site services, and the services of a shared coordinator position. The Automation Coordinator monitors all systems hardware and software applications performance; detects and corrects technical problems; provides on-call troubleshooting assistance for staff at all 17 sites; supervises system upgrades and improvements; designs and produces system reports; serves as the primary vendor liaison for the system; and, provides training sessions and materials for staff and the public. In 1995, the contract was amended to allow Botetourt County to join RAL as a full partner. SUMMARY OF INFORMATION: The position of RAL Automation Coordinator will soon become vacant. This circumstance, and the RAL directors' concern regarding continual and rapid technological change, motivated the directors to seek some changes in the operational arrangements of the RAL consortium. The directors recommend that the contract be amended to allow the coordinator position to be attached to Roanoke County Public Library. In addition, by a majority decision of the . ~ ~; '%~ t...• ' ./ participants and by action of the contract's Library Automation Committee, the position could in the future be moved to any of the partners' library systems. The position's placement with Roanoke County seems appropriate given the leadership role the county has assumed within the RAL and considering the fact that we are the heaviest user of the automated system. Also, after eight years as a city position, the directors felt that movement among the members could be beneficial and help emphasize that the position serves all RAL members. In addition to this provision, the RAL directors also request that the contract be amended to allow for flexibility in responding to the changes that will be introduced by a likely transition from a central processing structure to a server-based environment where much of the processing is accomplished with client software on pc's. With less dependence on a central site we may logically anticipate some alterations in our hardware distribution and in the services needed to support the processing functions of the automated system. Attachment A presents the full text of the proposed amendment. FISCAL IMPACT: There is no direct fiscal impact on the County. Salary and benefits for the coordinator position would remain subject to the contractual formula and continue to be shared by all parties. Future changes in the central site configuration will probably help contain costs. ALTERNATIVES• Alternative 1: Authorize the County Administrator to execute the amendment to the RAL contract which is approved as to form; and, authorize the addition of the RAL Automation Coordinator position to the County Classification Plan in a category similar to those reserved for Roanoke Valley Television and the Roanoke Valley Greenway Project. These actions are contingent on the formal approval of the other RAL participants. Alternative 2: Do not approve the amendment and RAL operations will continue under the original provisions of the contract. STAFF RECOMMENDATION: The staff recommends that the Board adopt alternative 1. Respectfully submitted, Approved by, Spencer Watts Elm r C. Hodge Library Director County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Harrison _ x Denied () amendment to contract Johnson _ x _ Received () McNamara _ x Referred () Minnix _ x To () Nickens _ x cc: File Spencer Watts, Director, Library Joseph Sgroi, Director, Human Resources Diane D. Hyatt, Director, Finance ATTACHMENT A AMENDMENT NO. 2 THIS AMENDMENT, made and entered into this day of , 1998, between the CITY OF ROANOKE, a municipal corporation chartered under the laws of the Commonwealth of Virginia; CITY OF SALEM, a municipal corporation chartered under the laws of the Commonwealth of Virginia; COUNTY OF ROANOKE, a county chartered under the laws of the Commonwealth of Virginia; and the COUNTY OF BOTETOURT, a political subdivision of the Commonwealth of Virginia. WHEREAS, by Contract dated January 26, 1990, (the "Contract"), the City of Roanoke, City of Salem, and County of Roanoke, agreed to establish an Integrated Automated Library System (the "System"), more particularly described in that Contract and to allow allocation of the System's cost; and WHEREAS, by Amendment dated May 8, 1995 (Amendment No. 1 "), the City of Roanoke, City of Salem, County of Roanoke, and County of Botetourt, amended the Contract to provide for Botetourt County to participate in the System and to allow allocation of the System's cost; and WHEREAS, the City Councils for the Cities of Roanoke and Salem, and the Boards of Supervisors for the Counties of Roanoke and Botetourt, have authorized by appropriate resolution or ordinance this Amendment which allows the Automation Coordinator to be in the classified service of any of the parties and provides that the Advisory Committee by agreement can amend the definition of Central site components, based on new technology. THEREFORE, IN CONSIDERATION of the above premises and other good and valuable consideration, the parties hereto mutually agree as follows: 1. Paragraph No. 4 of the Contract is amended to read as follows: The membership of the Library Automation Committee shall consist o£ City of Roanoke Librarian Director of the City of Salem Public Library Director of the County of Roanoke Public Library Director of the County of Botetourt Public Library Data Processing Manager of the City of Roanoke Data Processing Manager of the City of Salem Data Processing Manager of the County of Roanoke Micro Computer Analyst of the County of Botetourt; and Automation Coordinator The Automation Coordinator will be a library employee in the classified service of the County of Roanoke. However, should one of the other parties to this Amendment wish to have the Automation Coordinator be in the classified service of that locality, and the Library Advisory Committee determines that it is appropriate for the Automation Coordinator to be in the classified service of that locality, the Automation Coordinator shall be thereafter in the classified service of said locality. ~~ ATTACHMENT A In any and all matters requiring a vote by the members of the Library Automation Committee, each participating library shall have one vote. 2. Paragraph No. 6 of the Contract is amended to read as follows: The City of Roanoke shall provide space, at no cost to the participating libraries, to house the Central Site Components of the System, such space hereinafter referred to as the Central Host Site. Central Site Components shall consist of the products set forth in Appendix D of the Contract. Given technology which may develop, the parties recognize that the definition of the Central site Components may need to be changed in the future. The Library Advisory Committee can amend Appendix D to reflect any necessary changes, subject to the approval of the City Managers and County Administrators of the localities. Additionally, the Library Advisory Committee may, at its discretion, determine that one or more of the jurisdictions other than or in addition to the City of Roanoke shall provide space, at no cost to the participating libraries, to house the Central Site Components of the system provided the City Manager or County Administrator for the locality agrees to house such Central Site Components. 3. Except as changed or modified herein, the terms, conditions and obligations of Amendment No. 1 and the Contract remain in full force and effect as if fully stated herein. IN WITNESS WHEREOF, the parties hereto, each duly authorized have hereto affixed their signature and seals to this Amendment No. 2, executed in quadruplicate. ATTEST: CITY OF ROANOKE, VIRGINIA Title: Approved as to Form: City Manager ATTEST: CITY OF SALEM, VIRGINIA Title: City Manager Approved as to Form: ATTACHMENT A ~ <~ ATTEST: COUNTY OF ROANOKE, VIRGINIA Title: Approved as to Form: County Administrator ATTEST: COUNTY OF BOTETOURT, VIRGINIA Title: County Administrator Approved as to Form: + ~ ' A-062398-4 ACTION NO. ITEM NUMBER ~ "' y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: Request for Acceptance of the School Board Resolution establishing a Joint School Construction Advisory Committee COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a resolution adopted by the School Board outlining the scope and purpose of the Joint School Construction Advisory Committee. The committee will be comprised of two members of the School Board and two members of the Board of Supervisors, the School Superintendent and the County Administrator. The resolution was adopted at a special meeting of the School Board today, June 23, 1998. recommend acceptance of the resolution that is attached because of the importance of moving forward with construction on the projects that have already been bid. The following steps need to be accomplished: (1) Finalize this resolution and adopt it at this meeting. (2) Schedule a meeting of the Joint School Construction Advisory Committee to develop a scope of work for each of the three projects. (3) Schedule a joint meeting of the School Board and Board of Supervisors to approve the funding of the projects on Friday, June 26, or Monday, June 29, at a time that is convenient to both boards. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors accept the attached resolution adopted by the School Board and move forward with the steps outlined above. •f ~~ Respectfully Submitted by: Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to accept Harrison _ x _ Denied () Resolution and establish committee Johnson _ x _ Received () McNamara _ x _ Referred () Minnix _ x _ To () Nickens x cc: File Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board Joint School Construction Advisory Committee File r AT A SPECIAL MEETING OF THE ROANOKE COUNTY SCHOOL BOARD OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY SCHOOLS ADMINISTRATIVE OFFICE ON TUESDAY, JUNE 23, 1998 JOINT RESOLUTION WHEREAS, the School Board will be undertaking the construction of two new schools and the renovation of three schools (the "Projects"); and WHEREAS, the School Board and the Board of Supervisors, recognizing that the School Board has the constitutional and statutory authority and duty to construct school facilities, desire to facilitate communication between the two bodies regarding the progress of the construction of the Projects. NOW, THEREFORE, BE IT RESOLVED that the School Board and the Board of Supervisors hereby create a Joint School Construction Advisory Committee for the purpose of receiving reports on the status of construction of the Projects from the School Board employees responsible for overseeing such construction; and BE IT FURTHER RESOLVED that the School Board and the Board of Supervisors shall each appoint two of its members to serve on the Advisory Committee, which members shall serve at the pleasure of their respective appointing body; and BE IT FURTHER RESOLVED that the Superintendent of Schools and the County Administrator shall be ex officio members of the Advisory Committee; and BE IT FURTHER RESOLVED that each member of the School Board and the Board of Supervisors shall be entitled to attend all meetings of the Advisory Committee; and BE IT FURTHER RESOLVED that the Advisory Committee shall have no authority to make decisions respecting the Projects and that such decisions are the sole responsibility of the School Board. Adopted this 23rd day of June 1998 on motion of Mr. Stovall and duly seconded, and on the following vote:,. AYES: Jerry L. Canada, Thomas A. Leggette, Michael W. Stovall, Marion G. Roark and William A. Irvin, III. NAYS: NONE ABSENT: NONE TESTE: _~ c~~,~ ~ ~~,.~: ,Brenda F. Chastain, Clerk z ACTION NO. ITEM NO. ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for July 28, 1998. The titles of these ordinances are as follows: 1 } An ordinance to rezone .709 acre from C-1 to C-2 to construct a dry cleaning business, located on Route 460 between Trail Drive and West Ruritan Road, Hollins Magisterial District, upon the petition of Cicero Hall Jr. STAFF RECOMMENDATION: ~-- Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for July 28, 1998. (2} That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item 1, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, ~~ 011.cm, Paul M. Mahoney County Attorney Approved ( ) Denied ( ) Received ( ) Referred to Action Motion by No Yes Abs Harrison Johnson McNamara Minnix Nickens Item No. l3 '""~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: June 23, 1998 AGENDA ITEM: Ordinance authorizing the acquisition of a permanent sanitary sewer and water line easement from Atwell and Lucille Freese, 4626 W. Main Street, Salem, Virginia, in the Catawba Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: ~~~ EXECUTIVE SUMMARY: This is the first reading of the proposed ordinance to authorize acquisition of a permanent easement for construction/installation of sanitary sewer and water lines for the consideration of $300 in connection with the Roanoke River Interceptor Phase III, Valley TechPark. BACKGROUND This easement is necessary for the extension of sewer and water service through Valley TechPark and adjacent properties to Route 11. The sewer line has been installed and this sewer and water line easement acquisition is a settlement after negotiations with the property owners. SUMMARY OF INFORMATION: In order to connect with the existing lines serving the area and to provide adequate sanitary sewer service, it is necessary to acquire an easement upon, over, under and across property owned by Atwell and Lucille Freese. Staff negotiated with the property owners for purchase of the necessary easement for the sum of $300.00, subject to approval by the Board of Supervisors. The easement to be acquired is more particularly described as follows: A perpetual RIGHT and EASEMENT, varying from fifteen to twenty feet (15' - 20') in width, to construct, install, improve, operate, inspect, use, maintain, and repair or replace a SANITARY SEWER and WATER line or lines, system and related improvements, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantors, acquired by deed dated November 29, 1978, and recorded in the ~-i Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1111, page 393, and designated on the Roanoke County Land Records as Tax Map No. 64.02-2-4. The location of said easement is shown and designated as "NEW SANITARY SEWER AND WATER LINE EASEMENT" upon a plat entitled "Survey for County of Roanoke, Virginia, Showing a New Sanitary Sewer and Water Line Easement through the Property of Atwell H. Freese, et ux," dated January 19, 1994, made by T. P. Parker & Son, said plat being attached hereto and by reference incorporated herein. TOGETHER WITH a temporary construction easement of an additional five feet (5') on either side of the permanent easement hereinabove described, totaling ten feet (10'), for use as a temporary work space and to allow for necessary grading during any phase of construction, reconstruction, repair, or replacement of the sanitary sewer and water line(s) and related improvements. FISCAL IMPACT: The purchase price of $300 for the sanitary sewer and water line easement would be paid from the Valley TechPark bond project fund. STAFF RECOMMENDATION: Staffrecommends that the Board of Supervisors approve the first reading of the attached ordinance authorizing payment of $300 to Atwell and Lucille Freese for a sanitary sewer and water line easement. Respectfully submitted: ~^ Timothy W. Gubal ,Director Department of Economic Development Approved: Elmer C. Hodge County Administrator ACTION Approved ( ) Denied () _ Received ( ) Referred to Motion by: No Yes Abs Harrison _ _ _ Johnson McNamara _ _ _ Minnix _ _ _ Nickens Attachment G-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 1998 ORDINANCE FOR AUTHORIZATION TO ACQUIIZE A SANITARY SEWER AND WATER L1NE EASEMENT FROM ATWELL H. FREESE AND LUCILLE H. FREESE WHEREAS, a permanent sanitary sewer and water line easement across a tract of land owned by Atwell H. Freese and Lucille H. Freese, husband and wife, is required in connection with the Valley TechPark Project; and, WHEREAS, staffhas negotiated with the property owner for the acquisition of said easement and the owner has agreed to accept the sum of $300.00; and, WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on June 23, 1998, and the second reading was held on July 14, 1998. NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That the acquisition and acceptance of a permanent sanitary sewer and water line easement, varying from fifteen to twenty feet (15' - 20') in width, and shown and designated as "NEW SANITARY SEWER AND WATER LINE EASEMENT" upon a plat entitled "Survey for County of Roanoke, Virginia, showing a New Sanitary Sewer and Water Line Easement through the property of Atwell H. Freese, et ux," dated January 19, 1994, made by T. P. Parker & Son, said plat being attached hereto and by reference incorporated herein, from Atwell H. Freese and Lucille H. Freese for the sum of $300.00 is hereby authorized and approved; and 2. That the consideration of $300.00 shall be paid from the Valley TechPark bond project fund; and, ti..7 ~°` 3. That the County Administrator or an Assistant County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition, all of which shall be on form approved by the County Attorney. 4. That this ordinance is effective upon the date of its adoption. g:\attomey\vlh\agenda\freese.ord 2 `~\PN OF P 6Y MAR 6~ 13~ P~ PROPERTY OF INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VA. TAX N0. 64.02-02-50 D.B. 1358, PG. 976 i i i i i i i gyp. ~ i ~ i ~ i , ~ ~ '~ 234.36 -~p~. i / z tia .55 . ~,~~ (/, ~ ! / Y ~P,~Rp~ ~ gp~FS~ ~1 J ~ ~ 0 °~ o~ i W oQ Q ~ ~ o ~ ~~ a~•Z.~ J xm ~/ Q ~ Q ACTION #. ITEM NUMBER ~~ a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: Ordinance Authorizing the Donation of a Temporary Construction Easement for Verndale Bridge Replacement, Priority #4, Roanoke County Secondary System Six-Year Plan. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND Verndale Bridge replacement, project #1867-080-295, M501 has been in our secondary six-year plan for several years. The project is scheduled to be advertised later this fall and construction to be completed in September 1999. The Virginia Department of Transportation is requesting the Board of Supervisors to sign an agreement to provide temporary access across County property. SUMMARY OF INFORMATION VDOT is in the process of acquiring right-of-way and temporary easements for the replacement of Verndale Bridge. The Board has requested a temporary bridge be provided while construction occurs on the new bridge. Roanoke County owns the adjacent property; therefore, VDOT is requesting a temporary easement so the temporary by-pass can be constructed. Access to the park will be maintained at all times and VDOT will have to replace the gate and several trees from the six-year budget. ~' -o~. STAFF RECOMMENDATION Staff recommends that the Chairman or his designated representative sign the attached agreement following second reading of the ordinance on July 14 so this project can move forward. BMITTED BY: Arnold Covey, Di Department of C ACTION Approved () Motion by:_ Denied ( ) Received ( ) Referred To Cc Paul Mahoney, County Attorney ty Development APPROVED BY: Elmer C. Hodge County Administrator VOTE No Yes Abs Harrison _ Johnson _ Minnix _ McNamara _ Nickens 2 Prepared by VDOT Under the Supervision SF-10 (Corp) of the Office of the Attorney General Revised 2/97 Exempted from recordation taxes and fees under Sections 58.1-811(A)(3), 58.1-811(C)(4), 58.1-3315, 25-249 and 14.1-125.2(D). THIS AGREEMENT, made this day of 1998 by and between THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, party of the first part, Grantor, and the COMMONWEALTH OF VIRGINIA, party of the second part, Grantee, WITNESSETH: THAT WHEREAS, it is proposed by the Commonwealth to replace the bridge over Carvin Creek on Secondary Highway Route 1867 (Verndale Drive), Project 1867-080-295,M501, in Roanoke County,- Virginia; and WHEREAS, in the improvement it is necessary that the said party of the second part enter upon the lands of the party of the first part located in Hollins Magisterial District, in the aforesaid County to construct a temporary detour onto the said lands as shown on the plans for the aforesaid project; NOW, THEREFORE, for and in consideration of One Dollar ($1.00) cash in hand paid to the said party of the first part, receipt of which is hereby acknowledged, the party of the first part doth hereby grant and convey unto the party of the second part, with special warranty, the temporary right and easement to use that certain land from opposite approximate construction baseline Station 12+12.03 to opposite approximate construction baseline Station 14+77, containing 0.23 acre, more or less, and as shown outlined in ORANGE on photocopy of Sheet No. 3 of the said plans for the proper execution of the work. Said temporary easement will terminate at such time as the ~- c~ construction of the aforesaid project is completed. The hereinabove referred to photocopy is hereto attached as a part hereof and is to be recorded simultaneously herewith in the State Highway Plat Book Number Page ADDITIONAL CONSIDERATION: The temporary detour will be removed and the ground restored as nearly as possible to it's original condition. The Department will also compensate the County for the two evergreen trees and move the sign located at the entrance to Brookside Park. The party of the first part by the execution of this instrument acknowledges that the plans for the aforesaid project as they affect its property have been fully explained to its authorized representative. WITNESS the following signature and seal: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA BY: (SEAL) TITLE: State of County of The foregoing instrument was acknowledged before me this day of 199 by , of BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA. My Commission expires Notary Public G-a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 1998 ORDINANCE AUTHORIZING CONVEYANCE OF A TEMPORARY CONSTRUCTION EASEMENT TO THE COMMONWEALTH OF VIRGINIA DURING REPLACEMENT OF VERNDALE BRIDGE FOR A TEMPORARY BRIDGE ON THE BROOKSIDE PARK PROPERTY OWNED BY THE BOARD OF SUPERVISORS WHEREAS, replacement of the Verndale Bridge (VDOT Project #1867-080-295, M501) has been included in the Roanoke County Secondary System Six-Year Plan for several years; and, WHEREAS, the project is now being planned and scheduled for construction, to be completed in September 1999; and, WHEREAS, for the safety and convenience of the citizens residing in the area, the Board of Supervisors has previously requested that the Virginia Department of Transportation (VDOT) provide a temporary bridge for access during construction on the new bridge; and, WHEREAS, VDOT has complied with the request and has consequently requested a temporary construction easement for the temporary by-pass upon and over the adjacent Brookside Pazk property owned by the Boazd of Supervisors; and, WHEREAS, County staff has reviewed the temporary construction easement and the location, and subject to certain conditions, recommends that the temporary construction be granted. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on June 23, 1998, and a second reading was held on July 14, 1998. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed aze hereby declared to be surplus, and aze hereby made available for other public ~ -~ uses by conveyance to the Commonwealth of Virginia for purposes of traffic management during bridge construction. 3. That donation of a temporary construction easement, consisting of .23 acre, more or less, to provide a temporary detour for access during construction of the new Verndale Bridge over Carvin Creek on the Brookside Park property in the Hollins Magisterial District to the Commonwealth of Virginia is hereby authorized, subject to the following conditions: a. That the temporary easement will terminate automatically upon completion of the project. b. That VDOT will compensate the County for the two evergreen trees to be removed and move the sign located at the entrance to Brookside Park. c. That the entrance and access to Brookside Park shall remain open at all times. 4. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. g:~auorney\vlh\agenda\verndale.ord 2 A-062398-5 ACTION NUMBER ITEM NUMBER ~ ~ "' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 SUBJECT: Appointments to Committees, Commissions and Boards and Confirmation of Appointments to the Roanoke Regional Airport Commission and Joint School Construction Advisory Committee COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS The four year term of Larry W. Degen, Alternate, will expire July 28, 1998. Mr. Degen is eligible for reappointment. 2. LEAGUE OF OLDER AMERICANS -ADVISORY COUNCIL The one year term of Dee Pincock expired March 31, 1998. Mr. Pincock is eligible for reappointment but has indicated he does not wish to serve another term. 3. TASK FORCE FOR SENIOR AND PHYSICALLY CHALLENGED CITIZENS Assistant County Administrator John Chambliss has received resignations from Betty Dangertield and Nancy Hall who represent the Cave Spring Magisterial District on this Task Force, and these representatives need to be replaced. See attached letters of resignation. There is no set term for these appointments. 4. ROANOKE REGIONAL AIRPORT COMMISSION Supervisor Johnson nominated Jane Milliron to serve afour-year term effective July 8, 1998 and expiring July 8, 2002. Action was taken at this meeting. 5. JOINT SCHOOL CONSTRUCTION ADVISORY COMMITTEE Supervisor Harrison nominated Supervisor Johnson and Supervisor Nickens as regular members and Supervisor McNamara as the alternate member. Action was taken at this meeting. 1 --~~ f - , SUBMITTED BY: APPROVED BY: Mary H. Allen, CMC/AAE Elmer C. Hodge Clerk to the Board County Administrator --------------- ------------------------------------------------------------- ACTION ------------------------ ----------------- VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to appoint Harrison _ x Denied () Jane Milliron to Roanoke Regional Johnson _ x - Received () Airport Commission effective 7/8/98 McNamara _ x _ Referred O Minnix _ x _ To () Nickens _ x ACTION Approved (x ) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File Motion by: Fenton F. Harrison to appoint Bob L. Johnson a_nd Har Nickens as regular members and Joseph McNamara as alternate to Joint School Construction Advisory Committee VOTE No Yes Abs Harrison _ x _ Johnson _ x _ McNamara x _ Minnix x _ Nickens x Roanoke Regional Airport Commission File Joint School Construction Advisory Committee File Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board 3 Betty P. Dangerfield 7228 Pine Needle Drive Boones Mill, VA 24065 June 4, 1998 Mr. John M. Chambliss, Jr. Assistant County Administrator Roanoke County P. 0. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Chambliss: This letter is to inform you that I will be resigning from the Committee for Seniors and Challenged Persons. I have informed Odell Minnix of my decision and will try to get my materials to him. I enjoyed the relationship with the other people but because of changes in my schedule, I feel I must use this time in other ways. Once again, I enjoyed my association with other members of the task force but feel I cannot continue at the present time. Sincerely, mot- ~ ~~~L i ~(' G ;r ~,C _ L !'~-~ Betty P. Dangerfield Z-3 8733 Starlight Lane Boones Mill, VA 24065 April 9, 1998 Mr. John M. Chambliss, Jr. Assistant County Administrator P.O. Box 29800 Roanoke, Virginia 24018-0798 Dear Mr. Chambliss, It is with regret that due to several circumstances, I must resign from the Committee for Elderly and Challenged. Due to a heavy schedule on my time, plus several health related problems, I feel I cannot do an adequate job. I feel strongly that this is a very worth while cause and much can be accomplished through this committee. I feel that anyone serving on this committed needs to be able to devote unlimited time to this. Please express my regrets to the committee, and if in the future I can be of further service, please call upon me. Sincerely, ~~ Nand Hall `..1 / - cf AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 1998 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J, CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for June 23, 1998 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 1. Confirmation of committee appointment to the Fifth Planning District Commission, Parks & Recreation Advisory Commission, Roanoke Valley Regional Cable TV Committee and Virginia Western Community College Board. 2. Request to increase petty cash to a total of $200 for Department of Community Development. 3. Resolution of appreciation upon the retirement of George T. Madagan, Utility Department. 4. Request for appropriation to the 1998-99 Regional Special Education Fund. 5. Donation of easements necessary to construct the water and sewer extension to the Dixie Caverns Landfill, located in the Catawba Magisterial District. 6. Designation of voting delegate to the National Association of Counties Annual Conference. 7. Approval of amendment to Employee Handbook concerning 20 year service pay. 8. Ratification of appointment to the Southwest Development Financing, Inc. ~!-~ Board of Directors. 9. Request to employ state funded child day care worker in the Department of Social Services. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. r _. _..- , ~ -~.,~ I ._ .... W AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 1998 RESOLUTION 062398-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J, CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for June 23, 1998 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 9, inclusive, as follows: 1. Confirmation of committee appointment to the Fifth Planning District Commission, Parks & Recreation Advisory Commission, Roanoke Valley Regional Cable TV Committee and Virginia Western Community College Board. 2. Request to increase petty cash to a total of $200 for Department of Community Development. 3. Resolution of appreciation upon the retirement of George T. Madagan, Utility Department. 4. Request for appropriation to the 1998-99 Regional Special Education Fund. 5. Donation of easements necessary to construct the water and sewer extension to the Dixie Caverns Landfill, located in the Catawba Magisterial District. 6. Designation of voting delegate to the National Association of Counties Annual Conference. /' 7. Approval of amendment to Employee Handbook concerning 20 year service pay. 8. Ratification of appointment to the Southwest Development Financing, Inc. Board of Directors. 9. Request to employ state funded child day care worker in the Department of Social Services. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~-izur-~. ~ GJ~-e-~-r/ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Joseph Sgroi, Director, Human Resources Arnold Covey, Director, Community Development Diane D. Hyatt, Director, Finance Carol E. Whitaker, Regional Director Dr. Deanna Gordon, School Superintendent Brenda Chastain, Clerk, School Board Gary Robertson, Director, Utility Alfred C. Anderson, County Treasurer Dr. Betty R. McCrary, Director, Social Services John M. Chambliss, Jr., Assistant Administrator Brent Robertson, Budget Manager 2 ~'' A-062398-6. a ACTION NUMBER ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 SUBJECT: Confirmation of appointments to the Fifth Planning District Commission, the Parks and Recreation Advisory Commission, the Roanoke Valley Regional Cable TV Committee and Virginia Western Community College Board. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations have been made and should now be confirmed. 1. Fifth Planning District Commission Supervisor Harrison nominated Lee B. Eddy to serve a three year term as a citizen representative. The term will expire June 30, 2001. 2. Parks and Recreation Advisory Commission Supervisor Nickens nominated Bobby G. Semones to another three year term representing the Vinton Magisterial District. The term will expire June 30, 2001. 3. Roanoke Valley Regional Cable TV Committee Supervisor Nickens nominated James B. Dickey to another three-year term as a member-at-large. The term will expire June 30, 2001. 4. Virginia Western Community College Board Supervisor Nickens nominated Stanard F. "Stan" Lanford to another four-year term. The term will expire June 30, 2002. ~i STAFF RECOMMENDATION: It is recommended that the above appointments be confirmed by the Board of Supervisors. SUBMITTED BY: APPROVED BY: ~• C. ~ Mary H. Allen, CMC/AAE Elmer C. Hodge Clerk to the Board County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Harrison _ x _ Denied () Johnson _ x _ Received () McNamara _ x _ Referred () Minnix _ x To () Nickens _ x _ cc: File Fifth Planning District Commission File Parks & Recreation Advisory Commission File Roanoke Valley Regional Cable TV Committee File Virginia Western Community College Board ,` A-062398-6.b ACTION # ITEM NUMBER ~"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23 1998 AGENDA ITEM: Petty Cash for Cash Register at Permit Counter COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Section 15.2-1229 of the Code of Virginia of 1950, as amended, authorizes the Board of Supervisors of any county to establish one or more petty cash funds not exceeding $5,000. The Department of Community Development is requesting an amount of One Hundred ($100.00) Dollars for the cash register at the Permit counter. This amount is in addition to the One Hundred ($100.00) Dollars approved by the Board on May 23, 1998. This amount will remain in the cash register to provide change to customers. This was a service identified by the Design Team as part of the reengineering process to improve customer service. Currently, they send cash transactions to the Treasurer for payment. This action will be a great benefit to our customers. It will eliminate an extra step and provide prompt service. This request for petty cash requires a specific action of the Board of Supervisors and is audited annually by our independent auditors to assure that it is being used correctly. FISCAL IMPACT: None. STAFF RECOMMENDATION: ..... ""` ITTED BY: Krnold Covey, Director Department of Community Development APPROVED BY: Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Harrison _ x _ Denied () Johnson _ x _ Received () McNamara _ x Referred () Minnix _ x To () Nickens _ x _ cc: File Arnold Covey, Director, Community Development Diane D. Hyatt, Director, Finance 2 ~; .,,,,3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 1998 RESOLUTION 062398-6.c EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS UPON THE RETIREMENT OF GEORGE T. MADAGAN, UTILITY DEPARTMENT WHEREAS, George T. Madagan was first employed on July 9, 1979, as a Motor Equipment Operator I; and retired on June 1, 1998, after nineteen years of service; and WHEREAS, Mr. Madagan has received many letters during his service with the County complimenting him for being prompt, professional and courteous while performing his duties; and WHEREAS, Mr. Madagan is well known and liked throughout the County departments for his honesty, personality, and humorous nature; and WHEREAS, Mr. Madagan, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to GEORGE T. MADAGAN for nineteen years of capable, loyal, and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson 1 ACTION N0. ITEM NUMBER `T-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: Resolution of appreciation upon the retirement of George T. Madagan, Utility Department COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mr. George T. Madagan, Utility Department, retired on June 1, 1998, from Roanoke County with over nineteen years of service. He has requested that his resolution be mailed to him. It is recommended that the Board approve the attached resolution and direct the Deputy Clerk to mail it to Mr. Madagan. Submitted by, Brenda J. Ho on, CMC Deputy Clerk Approved by, Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Harrison _ Denied () Johnson Received () McNamara- Referred () Minnix _ To () Nickens _ s~ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 1998 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS UPON THE RETIREMENT OF GEORGE T. MADAGAN, UTILITY DEPARTMENT WHEREAS, George T. Madagan was first employed on July 9, 1979, as a Motor Equipment Operator I; and retired on June 1, 1998, after nineteen years of service; and WHEREAS, Mr. Madagan has received many letters during his service with the County complimenting him for being prompt, professional and courteous while performing his duties; and WHEREAS, Mr. Madagan is well known and liked throughout the County departments for his honesty, personality, and humorous nature; and WHEREAS, Mr. Madagan, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to GEORGE T. MADAGAN for nineteen years of capable, loyal, and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. A-062398-6. d • ACTION # ..... ITEM NUMBER ~"' MEETING DATE: June 9, 1998 AGENDA ITEM: Request for Appropriation to the 1998-99 Regional Special Education Fund COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County School Board serves as the fiscal agent for • the Roanoke Valley Regional Special Education Board. The budget for the regional board for 1997-98 was $3,993,054. The board-adopted budget for 1998-99 is $4,221,197. The Regional Program began operation during the fiscal year 1986-87. The Regional consortium is comprised of six school divisions: Roanoke County, Roanoke City, Salem City, Botetourt County, Craig County and Franklin County. Services are provided to children with autism, multiple disabilities, severe and profound disabilities and hearing impairments. Regional classes are currently housed in the following school divisions: Roanoke County Roanoke City Botetourt County Franklin County FISCAL IMPACT: Revenue received from participating school divisions is based on a per pupil cost. Program cost for each division is offset through reimbursement from the State Department of Education. • ~.. '.. STAFF RECOMMENDATION: Staff recommends appropriation of the Roanoke Valley Regional Special Education Board's budget for 1998-99. ~ ~~~~ Carol E. Whitaker Regional Director ACTION Approved (x ) Denied ( ) Received ( ) Referred ( ) To ( ) Elmer C. Hodge County Administrator Motion by: Harry C. Nickens to approve cc: File Carol E. Whitaker, Regional Director Dr. Deanna Gordon, School Superintendent Diane D. Hyatt, Director, Finance Brenda Chastain, Clerk, School Board VOTE No Yes Abs Harrison _ x _ Johnson _ x _ McNamara _ x _ Minnix _ x Nickens _ x _ Region/County98 ~~i APPLICANT CERTIFICATION AND CHECKLIST - (I) Applicant: Roanoke Valley Regional Board for Low Incidence Populations Contact Person: Carol E Whitaker Director (540) 562-3755 Proposed Budget Dates: July 1. 1998-June 30, 1999 Date Completed: April 7 1998 Deadline: Date Received: CHECK YES OR NO Application Forms Yes X No Audit Yes X No Location Street 5937 Cove Road. NW City Roanoke State Virginia Zip 24019 Phone 540-562-3760 FORMS SUBMITTED (I) Applicant Certification and Checklist X (VIII) Real Property Information(*""`) X (II) Program Narrative X (IX} Depreciation Summary("'") X (III) Service Information Forms X {X) Other Operating Expenses X (IV)Revenue X (XI) Other Operating Expenses X (V) Employee Compensation X (XII) Other Operation Expenses X (VI)Contractual Service Fee X (X111) Expense Summary X (VII)Fringe Benefits (*""") X (XIV) Rate Computation Schedule X Note: {***) indicates the form is not included with the package it will be sent on an as needed basis only. COMPLIANCE STATEMENT As an authorized representative of the applicant, I certify that the information submitted in and with this application package is true and complete, that the services meet all applicable licensing and/or certification standards. Further. the program does not duplicate reimbursement for services provided. and all allocations of expenses and revenues are fair and consistent with prior year applications. Chairman. Roanoke Valley Regional Board +zo - 9~ Signatu Title Date ~~ PROGRAM NARRATIVE - (It) PAGE: 2 DATE: April ? 1998 Applicant: Roanoke Valley Regional Board for Low Incidence Populations __ Proposed Rate Year Dates: July 1 1998-June 30 1999 1. Name of Program: Roanoke Vailey Regional Program for Low Incidence Populations 2. Statement of Philosophy: To provide a program which meets the educational needs of children who have severe profound disabilities. autism, multiple disabilities and deafness/hearing impairments. To continue to foster cooperative efforts between various school divisions in order to better meet the needs of their disabled populations. 3. Age of Service Recipients: 2 to 21 4. Handicapping conditions of service recipients: Severe Profound Disability Autism Multiple Disability Deafness/Hearing Impairment 5. Level of parent or guardian participation required by the program: Program planning and implementation, IEP development, parent support groups and various local and state level inservice meetings. SERVICE INFORMATION - (III) PAGE: 3 DATE: April 7 1998 Applicant: Roanoke Vallev Regional Board for Low Incidence Populations Proposed Rate Year Dates: Jul 1 1998-June 30 1999 1. Name of Service: Autism 2. Description of Services: Instructional services based upon a functional analysis of behavior and needs of each child to be enrolled in the program. Instruction of each child to be based on a continuous evaluation of all available data. Assessment data to be used in updating IEP and instructional goals for each student. 3. Unit: Daily Rate 4. Definition of Unit: 5 '/2 hours of instruction for a period of 180 days IrCIVJVJ Month Prior Year Actual Current Year Actual(A) and Estimated (E) -- Proposed Rate Year Projection 1. July 2. August 3. September 32 37 (A) 37 4. October 32 37 (A) 37 5. November 32 36 (A) 37 6. December 32 36 (A) 37 7. January 33 36 (A) 37 8. February 33 36 (A) 37 9. March 33 36 (A) 37 10. April 34 36 (E) 37 11. May 34 36 (E) 37 12. June 34 36 (E) 37 13. Average Daily Enrollment for the year 33 36 37 14. Number of days service is offered per year 180 180 180 15. Number of Total Units (Carry forward to Form XIV line 10) --- 6,156 6,327 The utilization rate should be 95%. To calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95°,6. "For small Programs a different percentage may be used, this however is negotiable on an individual program basis only". ~ ~l SERVICE INFORMATION - (III) PAGE: 4 DATE: April 7. 1998 Applicant: Roanoke Valli Regional Board for Low Incidence Populations Proposed Rate Year Dates: July 1 1998-June 30 1999 1. Name of Service: Severe Profound Disabled 2. Description of Services: Instructional services based upon a functional analysis of behavior and needs of each child to be enrolled in the program. Instruction of each child to be based on a continuous evaluation of all available data. Assessment data to be used in updating IEP and instructional goals for each student. 3. Unit: Daily Rate 4. Definition of Unit: 5 '/2 hours of instruction for a period of 180 days rcntcl lc 144onth Prior Year .Actual Current Year Actual(A) and Estimated (E) Proposed Rate Year Projection 1. July 2. August 3. September 38 37 (A) 39 4. October 40 37 (A) 39 5. November 39 35 (A) 39 6. December 39 35 (A) 39 7. January 38 36 (A) 39 8. February 39 35 (A) 39 9. March 39 36 (A) 39 10. April 38 36 (E) 39 11. May 38 36 (E) 39 12. June 38 36 (E) 39 13. Average Daily Enrollment for the year 39 36 39 14. Number of days service is offered per year 180 180 180 15. Number of Total Units !Carry forward to Form XIV tine 10) 6,156 6,669 The utilization rate should be 95°,6. T o calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95°,U. "'For small Programs a different percentage may be used. this however is negotiable on an individual program basis only". SERVICE INFORMATION - (III) PAGE: 5 DATE: April 7. 1998 Applicant: Roanoke Valley Regional Board for Low Incidence Populations Proposed Rate Year Dates: July 1 1998-June 30 1999__ 1. Narne of Service: Instructional Assistants 2. Description of Services: To provide one-on-one assistance to students as identified by the multidisciplinary team. Individual goals may include decreasing the effects of specific disabling conditions and promote normalization to the greatest extent possible. 3. Unit: Daily Rate 4. Definition of Unit: 5 'h hours of instruction for a period of 180 days I.tIVJUJ Month Prior Year Actual Current Year Actual(A) and Estimated (E) Proposed Rate Year Projection 1. July 2. August 3. September 68 64 (A) 73 4. October 67 65 (A) 73 5. November 67 65 (A) 73 6. December 66 65 (A) 73 7. January 65 66 (A) 73 8. February 65 66 (A) 73 9. March 65 66 (,A) 73 10. April 66 66 (E) 73 11. May 65 66 (E) 73 12. June 65 66 (E) 73 13. Average Daily Enrollment for the year 66 66 73 14. Number of days sefvice is offered per year 180 180 180 15. Number of Total Units (Carry forward to Form XIV line 10) -- 11,880 13,140 The utilization rate should be 10096. To calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 100°k. "For small Programs a different percentage may be used, this however is negotiable on an individual program basis only'". SERVICE INFORMATION - (III) PAGE: 6 ~ t~ DATE:April7.1998 Applicant: Roanoke Valley Regional Board for Low Incidence Poaulations Proposed Rate Year Dates: July 1 1998-June 30 1999 1. Name of Service: Multi le Disabilities 2. Description of Services: Instructional services based upon a functional analysis of behavior and needs of each child to be enrolled in the program. Instruction of each child to be based on a continuous evaluation of all available data. Assessment data to be used in updating IEP and instructional goals for each student. 3. Unit: Daily Rate 4. Definition of Unit: 5 '/2 hours of instruction for a period of 180 days I.CIV.7U.7 Month Prior Year Actual ~urrent Year Actual(A) and Estimated (E) Proposed Rate Year Projection 1. July 2. August 3. September 48 43 (A) 54 4. October 47 43 (A) 54 5. November 47 44 (A) 54 6. December 47 42 (A) 54 7. January 47 42 (A) 54 8. February 47 42 (A) 54 9. March 45 42 (A) 54 10. April 46 42 (E) 54 11. May 46 42 (E) 54 12. June 46 42 (E) 54 13. Average Daily Enrollment for the year 47 42 54 14. Number of days service is offered per year 180 180 180 15. Number of Total Units (Carty forvvard to Form XIV line 10) -- 7,866 9,234 The utilization rate should be 95°,6. To calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95°k. "For small Programs a different percentage may be used, this however is negotiable on an individual program basis only". SERVICE INFORMATION - (III) PAGE: 7 '~ DATE:April 7. 1998 Applicant: Roanoke Valley Regional Board for Low Incidence Populations Proposed Rate Year Dates: July 1. 1998-June 30. 1999 1. Name of Service: Deafness/Hearing, Impairment 2. Description of Services: Instructional services based upon a functional analysis of behavior and needs of each child to be enrolled in the program. Instruction of each child to be based on a continuous evaluation of all available data. Assessment data to be used in updating IEP and instructional goals for each student. 3. Unit: Daily Rate 4. Definition of Unit: 5'/2 hours of instruction for a period of 180 days CFNSl1S Month Prior Year Actual Current Year Actual(A) and Estimated (E) Prcposed Rate Year Projection 1. July 2. August 3. September 31 29 (A) 30 4. October 31 29 (A) 30 5. November 32 31 (A) 30 6. December 32 29 (A) 30 7. January 32 29 (A) 30 8. February 31 26 (A) 30 9. March 31 26 (A) 30 10. April 31 26 (E) 30 11. May 31 26 (E) 30 12. June 31 26 (E) 30 13. Average Daily Enrollment for the year 31 28 30 14. Number of days sefvice is offered per year 180 180 180 15. Number of Total Units (Carry forward to Form XN line 10) -- 4,788 5,130 The utilization rate should be 95°,6. To cak;ulate the number of units. take the average daily census number X number of days a year the service is offered X the utilization rate of 95°,6. "For small Programs a different percentage may be used, this however is negotiable on an individual program basis onty". SERVICE INFORMATION - (III) PAGE: 8 ---' DATE: April 7. 1998 ~~ Applicant: Roanoke ValleX Regional Board for Low Incidence Populations Proposed Rate Year Dates: July 1 1998-June 30 1999 1. Name of Service: Autistic/Severe Profound Disabled 2. Description of Services: Instructional services based upon a functional analysis of behavior and reeds of each child to be enrolled in the program. Instruction of each child to be based on a continuous evaluation of all available data. Assessment data to be used in updating lEP and instructional goals for each student. 3. Unit: Daily Rate 4. Definition of Unit: 5 '/2 hours of instruction for a period of 180 days rcnlet Ic Mcnth Prior `.'ear Actuai ~t:Ernn `!e::r Actual(A) and Estimated (E) Proposed Rate Year Projection 1. July 2. August 3. September 3 1 (A) 0* 4. October 3 1 (A) 0 5. November 3 1 (A) 0 6. December 3 1 (A) 0 7. January 3 1 (A) 0 8. February 3 1 (A) 0 9. March 3 1 (A) 0 10. April 3 1 (E) 0 11. May 3 1 (E) 0 12. June 3 1 (E) 0 13. Average Daily Enrollment for the year 3 1 0 14. Number of days service is offered per year i 80 180 0 15. Number of Total Units (Carry forward to Form XIV line 10) 540 180 0 *This service is being omitted from the qudget clue to decreases enro~iment. The utilization rate should be 100°,6. To calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 100%. "For small Programs a different percentage may be used, this however is negotiable on an individual program basis only". SERVICE INFORMATION - (III) PAGE: 9 ~~ DATE:April7.1998 J~.. Applicant: Roanoke VallekReq,ional Board for Low Incidence Populations Proposed Rate Year Dates: July 1 1998-June 30. 1999 1. Name of Service: Summer Schoo~Optional) 2. Description of Services: Instructional services for autistic, severe profound, multiple disabled and hearing impaired students provided based upon a functional analysis of behavior and needs of each child to be enrolled in the program. Instruction of each child to be based on a continuous evaluation of all available data. Assessment data to be used in updating IEP and instructional goals for each student. 3. Unit: Daily Rate 4. Definition of Unit: 3 hours of instruction for a period of 20 days r~nrcr rc Month Prior Year Actual Current Year Actual(A) and Estimated (E) Proposed Rate Year Projection 1. July 67 56 (A) 56 2. August 65 Sfi (A) 56 3. September 4. October 5. November 6. December 7. January 8. February 9. March 10. April 11. May 12. June 13. Average Daily Enrollment for the year 66 56 56 14. Number of days service is offered per year 20 20 20 15. Number of Total Units (Carry forward to Form XIV line 10) -- 1,064 1,064 Tt1e UtIIIZa[IOn rate SnbUltl be y5%. To calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95%. "For small Programs a different percentage may be used, this however is negotiable on an individual program basis only". SERVICE INFORMATION - (III) PAGE: 10 DATE: April 7. 1998 ~ ~ j r `~ Applicant: Roanoke Valley Regional Board for Low Incidence Populations Proposed Rate Year Dates: July 1 1998-June 30, 1999 1. Name of Service: P~sical Therapy~Optional) 2. Description of Services: Services will be provided by a qualified physical therapist. The goal will be to promote the normal growth and function of movement skills. Individual goals may include decreasing the effects of specific disabling conditions and promote normalization to the greatest extent possible. 3. Unit: Hourly Rate 4. Definition of Unit: 60 minute sessions. May be subdivided into smaller sessions, i.e., 30 minutes. Month Prior Year Actual Current Year Actual(A) and Estimated (E) Proposed Rate Year Projection 1. July 31 25 (A) 31 Z. August 31 29 (A) 31 3. September 57 59 (A) 60 4. October 54 62 (A) 60 5. November 48 56 (A) 60 6. December 50 49 (A) 60 7. January 47 65 (A) 60 8. February 55 57 (A) 60 9. March 57 57 (E) 60 10. April 53 57 (E) 60 11. May 61 57 (E) 60 12. June 36 57 (E) 60 13. Average Daily Enrollment forthe year -- -- -- 14. Number of days service is offered per year -- -- -- 15. Number of Total Units (Carry forward to Form XIV line 10) -- -- -- The utilization rate should be 95%. To calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95°,6. "For small Programs a different percentage may be used, this however is negotiable on an individual program basis only". '~ ~ SERVICE INFORMATION - (III) PAGE: 11 ' DATE: April 7, 1998 -; Applicant: Roanoke Valley Regional Board for Low Incidence Populations Proposed Rate Year Dates: July 1 1998-June 30. 1999 1. Name of Service: Occupational Therapy (Ootiona~ 2. Description of Services: Occupational therapy will be provided to children identified as having developmental or restorative motor needs. The goal will be to facilitate independent functioning and limit progressive disabling effects from injury and/or disease. 3. Unit: Hourly Rate 4. Definition of Unit: 60 minute sessions. May be subdivided into smaller sessions, i.e., 30 minutes. t^.FN41 I~ Month Prior Year Actual Current Year Actual(A) and Estimated (E) Proposed Rate Year Projection 1. July 25 36 (A) 36 2. August 25 66 (A) 36 3. September 72 71 (A) 80 4. October 77 72 (A) 80 5. November 77 70 (A) 80 6. December 71 71 (A) 80 7. January 71 79 (A) 80 8. February 69 76 (A) 80 9. March 70 76 (E) 80 10. April 70 76 (E) 80 11. May 75 76 (E) 80 12. June 58 76 (E) 80 13. Average Daily Enrollment forthe year -- -- -- 14. Number of days service is offered per year -- -- -- 15. Ntamber of Total Units (Carry forward to Forrn XN line 10) -- -- -- The utilization rate should be 95%. To calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95°~. "For small Programs a different percentage may be used, this however is negotiable on an individual program basis only". SERVICE INFORMATION - (III) PAGE: 12 DATE:April 7, 1998 Applicant: Roanoke Valley Regional Board for Low Incidence Populations Proposed Rate Year Dates: July 1 1998-June 30. 1999 Name of Service: Speech TherapylAudiofogical Consult (~Ootional)* 2. Description of Services: Speech services will be provided for identification and diagnosis of speech and language problems. Students who are identified to be in need of speech and language therapy will receive instruction as specified in the Individualized Educational Program. The program will be comprehensive and will include parental involvement in reaching the child's goals. Audiological Consult will be provided to Hearing Impaired students. Services are provided on an as needed basis only. 3. Unit: Hourly Rate 4. Definition of Unit: One hour sessions (60 minutes) may be divided into two one-half hour (30 minutel sessions. CENSUS Month Prior Year Actual Current Year Actual(A) and Estimated (E) Proposed Rate Year Projection 1. July 36 35 (A) 36 2. August 36 35 (A) 36 3. September 1 0 (A} 30* 4. October 1 0 (A) 30 5. November 1 0 (A) 30 6. December 1 0 (A) 30 7. January 1 0 (A) 30 8. February 1 1 (A) 30 9. March 1 1 (A) 30 10. April 1 1 (E) 30 11. May 1 1 (E) 30 12. June 1 1 (E) 30 13. Average Daily Enrollment forthe year - -- -- 14. Number of days sefvice is offered per year - -- -- 15. Number of Total Units (Carry forward to Form XIV line 10) -- -- -- 'Projected number of students will receive possible audiological consult services. The utilization rate should be 95%. To calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95%. "For small Programs a different percentage may be used, this however is negotiable on an individual program basis only". SERVICE INFORMATION - (III) PAGE: 13 DATE:A~ri17.1998 T ~J "~ Applicant: Roanoke Valley Regional Board for Low Incidence Populations Proposed Rate Year Dates: July 1 1998-June 30 1999 _ 1. Name of Service: Psychological Assessment ~Optionall 2. Description of Services: Adr^inister and interpret tests to gain a current estimate of present intellectual performance and gather information to assist in eligibility determination, appropriate educational planning, and/or further placement recommendations. Services will be provided upon request from the sending school division. 3. Unit: Hourly Rate 4. Definition of Unit: 60 minute session ~run~ ~n v--~vvvv Month Prior Year Actuai current 'fear Actual(A) and Estimated (E) Proposed Rate Year Projection 1. July 1 0 (A) 0 2. August 0 3 (A) 0 3. September 1 0 (A) 2 4. October 3 0 (A) 0 5. November 1 1 (A) 2 6. December 2 0 (A) 0 7. January 0 0 (A) 2 8. February 2 0 (A) 0 9. March 2 0 (A) 5 10. April 3 4 (E) 0 11. May 1 0 (E) 4 12. June 0 0 (E) 0 13. Average Daily Enrollment for the year -- -- 14. Number of days service is offered per year -- -- 15. Number of Total Units (Carty forward to Form XIV line 10) -- -- The utilization rate should be 95°,6. To calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95%. "Far small Programs a different percentage may be used, this however is negotiable on an individual program basis only". SERVICE INFORMATION - (III) PAGE: 14 DATE:Aoril 7. 1998 Applicant: Roanoke Valle~ReQional Board for Low Incidence Populations ~`1 Proposed Rate Year Dates: July 1. 1998-June 30, 1999 1. Name of Service: Work Ex erience Trainin O tional 2. Description of Services: Daily work experience training within the community at area businesses or sheltered workshops. Areas addressed -work habits, social skills, communication, and independence at the work site. 3. Unit: Daily Rate 4. Definition of Unit: 2'/z hours per day at a work site with trainer r.1=N~1 l~ Month Prior Year Actual Current Year Actual(A) and Estimated (E) Proposed Rate Year Projection 1. July 2. August 2 (A) 3. September 8 (A) 10 4. October 8 (A} 10 5. November 7 (A) 10 6. December 8 (A) 10 7. January 7 (A) 10 8. February 7 (A) 10 9. March 7 (E) 10 10. April 7 (E) 10 11. May 7 (E) 10 12. June 7 (E) 10 13. Average Daily Enrollment forthe year -- 14. Number of days service is offered per year -- 15. Number of Total Units (Carry forward to Form XN line 10) -- The utilization rate should be 95%. To calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95°,6. "For small Programs a different percentage may be used, this however is negotiable on an individual program basis only". 'SERVICE INFORMATION - (III) PAGE: 15 DATE:Apri 17. 1998 Applicant: Roanoke Valley Re..gional Board for Low Incidence Populations Proposed Rate Year Dates: July 1 1998-June 30 1999 1. Name of Service: Assistive Technology Services (Optional) 2. Description of Services: Assistive Technology training, consultation ~ and maintenance will be provided on an individual and group basis. The individual needs of students will determine the training and consultation for software and hardware use. Adaptive equipment training will provide avenues for possible communication for students. 3. Unit: Hourly Rate 4. Definition of Unit: 60 minute training and consultation session /'`CAICI IC Month Prior Year Actual Current Year Actual(A) and Estimated (E) Proposed Rate Year Projection 1. July 8 (A) 10 2. August 9 (A) 10 3. September 0 (A) 20 4. October 0 (A) 20 5. November 1 (A) 20 6. December 1 (A) 20 7. January 0 (A) ZO 8. February 1 (A) 20 9. March 0 (E) 20 10. April 0 (E) 20 11. May 0 (E) 20 12. June 0 (E) 20 13. Average Daily Enrollment for the year -- 14. Number of days service is offered per year -- 15. Number of Total Units (Carry forward to Form XIV line 10) -- The utilization rate should be 95°,6. J `I To calculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95°,6. ''For small Programs a different percentage may be used, this however is negotiable on an individual program basis only''. . SERVICE INFORMATION - (III) PAGE: 16 DATE:April 7. 1998 A licant: Roanoke Valley Regional Board for Low Incidence Populations ~ 1 pP Proposed Rate Year Dates: July 1 1998-June 30. 1999 1. Name of Service: Psychological Counselinc~(Optional) 2. Description of Services: Psychological Counseling will be provided on an individual basis. Students who are identified to be in need of psychological counseling will receive counseling as specified in the Individualized Education Program to enhance their educational services. 3. Unit: Hourly Rate 4. Definition of Unit: One hour sessions (60 minutes) may be divided into two one-half hour (30 minute) sessions. rFnl~i 14 Month Prior Year Actual Current Year Actual(A) and Estimated (E) Proposed Rate Year Projection 1. July 2 2. August 2 3. September 15 4. October 15 5. November 15 6. December 15 7. January 15 8. February 15 9. March ~ 5 10. April 15 11. May 15 12. June 15 13. Average Daily Enrollment forthe year -- 14. Number of days service is offered per year -- 15. Number of Total Units (Carry forward to Form XIV line 10) -- The utilization rate should be 95%. To glculate the number of units, take the average daily census number X number of days a year the service is offered X the utilization rate of 95%. 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''%3~%~ '' ' w co r/ 0 rl o l0 rn o f O O t0 D G::i,Y: ;t~; N " ' oD 10 ~ 10 I i!!s OOD~ N O °Y ~~i:;3:ii$ r n N l0+) M ~~ °~ F- C t0 ai c0 `~ In ~ V :::::~:;3: V ":::~•. c6 i;y~ ~ OI co ~ r) fo ~j m nj rn v m ~ Oi r ~ Y 6 c 0 5 0 ~~ c - v~ ~ n c 2 _ z R v o a S ~ o ~ w LL m ~ W + O O WW Z LL Z U W ~ N ~ o J Q W Q K f- IL 00 + W a o Z ~ W C7 N Z ~ W ~ W Z O ~ a ~ m V ~ r v _ ~ U a ~ a ~ W ~ Q ~ ~ ,~ Z Z - d ~ e "' ~ d o a ~ V _ Z w a ~ c { - Z K WW~ T w j ~ U' Q W W F F W U ~ a O ~ N o a z 5 ~ ~ Q v ~ a O o ~ D N ~ z ~ ~ W O 1= rc O W ~ ° ~ f~f In ~ O a ~ ~ O U_' U_` U_' ¢ ~ N W ~ > ~ ~ ~ ~ G ~ u F a K 1- 4 `~ `~' `~ N r) ~ V a N ~ z W a W ~ z O U ~ N a' ~ a Q a ~ \~ ~~ ' O m rn - i 1 rn rn p w N -~ y p m W D N m - p C 0 r-• I ~ ~ D ~ y y D~ (y r O ~ ( n v i n m m ~ rn ~ m N ~ C G Z Z Z O ~ O ~ CC m ~ m _r rn Z ~ o O v ~ ~ O ~ U rn rn y ~ ~ O '1 p 3 ~ p p ~ Z m rti m x ~ ~ S < f~nn ~ ~ D ~ ~ ' C m rn N rn v m ~ m ~1 D Uf ~ m rn Z (Zq ~ -i m Z ~ y a ~ + y N ~ ° m m ~ ~ y ~ A _ D c --r Z ~ ~ m g~ Z Z m o m ~ Z N ~ (~T(~ 5 a i v j rn y 0 ~ ~ 'O il f -1 m y o ~ ~ ~ ~, ca m rn y ~ ~ O ~ o X o ' m a ~ ~ m 5 x ti m Z z " 4 m cn - tmn `° ~ ° 0 ~ W €'s• ~ ~ pv~, 0 a pro D J (O f0 f0 OI 00 < J Cn 0 f C J W N N ;''+' ~ la O N O .P :T° O ~ ( O r 7 O ~ :;iy}~ ~: .'.4 •~ m o ao N f•>:::E :, i o ,r rn o rn y ° m w ~ rn m m p j ": :' : } ~ m N W v O W o 21~ a m A N ` .y, , c lr OD < w w :g~~~.,, ~ . ~ v D J ~ ~ w G-~ N N . ~ N O p V7 c0 + %i i Ur ~ J rs48s:: • Ut f'%~~ ": : ~ VI ~ a ~ ^J W ~~ ~• ' ~ c ~ N Oh ap j O p 1 rn n y , ~ ~ ~ N .. `,'~~; • P O (~ OD .-• N (O tD m rn csv?! ~ '''r'`iSi; i g ~ . O A to o N A ~a ; s cn ~ '%>? .~%; • 'i' ;; %; ,p 1a A J ~ j N ~ c1r . ~ . .}.: . '; m ~ a .. j J s :' ap ~ N ~ • 0Y • r •. .,~*~ ,. W !.~ J •i~~ Q A to O ~~~''~~"'t: r rr ' ~ • ,,}fin} O C7 O •k1h I - J 7 ~ ~o ~ ~ ` p ~_ b ~ O D Z m ~v O~ ~r ~Z -D{ ~ N o°i 'U o C ~ m ~"~ `-< D ~ _~ ro cp ~ O p ~ Z c` °-' n ~ ~ _ ~a m v ~~ C ~- r m ~C .r A-062398-6. e ACTION # ITEM NUMBER _~,,,~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: DONATION OF EASEMENTS NECESSARY TO CONSTRUCT THE WATER AND SEWER EXTENSION TO THE DIXIE CAVERNS LANDFILL, LOCATED IN THE CATAWBA MAGISTERIAL DISTRICT. COUNTY ADMINISTRATOR'S COMMENTS: e~,„„-~.ay~~ BACKGROUND: The Extension of Water and Sewer to the Dixie Caverns Landfill is being constructed as the final part of the closure of the old Dixie Caverns Landfill Project, as described in a report to Board of Supervisors dated June 9, 1998. This project involves the acquisition of several easements necessary for the construction, as shown on the attached location map and list of properties. The list of properties is as follows: TAX MAP NO. PROPERTY OWNER 63.00-01-12 Walter S. and Michael J. Bandurski 63.00-01-13 Salem Stone Corporation 63.04-03-18.1 Walter S. Bandurski and Donnie R. Benson 63.04-03-18.2 Robert F. and Cynthia C. Paxton FISCAL IMPACT: These easements are being donated to the County of Roanoke and require no expenditure of funds. ~5 STAFF RECOMMENDATION: The Department of Community Development was represented by outside counsel in the preparation, acquisition, and approval of these easements. Staff recommends that the Board of Supervisors accept these easements for the Water and Sewer Extension to the Dixie Caverns Landfill. SUBMITTED BY: ~ti~>~ Arnold Covey, Director Department of Community D elopment APPROVED: C`~~ Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Harrison _ x Denied () Johnson _ x Received () McNamara _ x Referred () Minnix _ x To () Nickens _ x cc: File Arnold Covey, Director, Community Development Gary Robertson, Director, Utility 2 ~~~ RD. k~LLo~ g~' ,81 DIXIE CAVERNS VICINITY MAP' J ~ NORTH ~,,, NEW VARIABLE WIDTH ~,,"' SANITARY SEWER & WATERLINE EASEMENT ~.; 1 b q \A \\ 1 '~ \i X ~~ 1 ~, PROPERTY OF r SALEM STONE CORPORATION ~, ! TAX No.63.00-1-13 PROPERTY OF '" ~ ,~ P WALTER S. & MICHAEL J. ~`.,f' BANDURSKI ~ y 13 TAX No.63.00-1 -12 ~,, 1 a 12 ~,° # ?, ;~ ~I~? PROPERLY OF a" ~ ROBERT F. & '" ;,` '~p fl CYNTHIA C. PAXTON `~ ~ p TAX No.63.04-3-18.2 ---- 18.2 ~~ ~ k' ~~`. ~O .~ as ,, NEW 15' WIDE SANITARY SEWER & WATERLINE EASEMENT ~ ,`1 , 18.1 t~~~~~~ ~~6 ,. a, ,.,. `°y . ° 6 PROPERTY OF eaeha WALTER S. & DONNIE R. \ I?? BANDURSKI ~Oa~ TAX No.63.04-3-18.1 R~. 910 ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT NEW SANITARY SEWER & WATERLINE EASEMENTS BEINC CONVEYED TO COUNTY OF ROANOKE 06-f6-9B r 4. ~ A-062398-6.f ACTION NO. ITEM NUMBER ~"" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: Designation of voting delegate to the National Association of Counties Conference, July 17-21, 1998 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The National Association of Counties Annual Conference will be held July 17 - 21, 1998, in Multnomah County, Oregon. Treasurer Alfred C. Anderson has advised that he plans to attend this conference and is willing to serve as the voting delegate for Roanoke County at the business meeting. STAFF RECOMMENDATION: It is recommended that the Board of Supervisors confirm the designation of Alfred C. Anderson to serve as Roanoke County's voting delegate and that the credentials form be forwarded to NACO. Submitted by: ~• C~ ~v Mary H. Allen, CMC/AAE Clerk to the Board Approved by: ~~~ Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x ) Motion by: Harry C. Nickens to approve Harrison _ x _ Denied ( ) Johnson _ x _ Received ( ) McNamara _ x _ Referred ( ) Minnix _ x _ To ( ) Nickens x cc: File Alfred C. Anderson, County Treasurer National Association of Counties, Credentials Committee .- •. ~,, I'I ~,~ : . ,.. L J iyy~ ---~ ~=' CC '• 4, ~Cld- MEMORANDUM ACo .~1 ~o National Association of Counties ELECTION OF SECOND VICE PRESIDENT To From: Date: StzbjPCt: County Executives, Parish Presidents, Borough Mayors and County Board Chairpersons Randy Johnson, NACo President ~~~ ~~- May 26, 1998 Voting Credentials - 1998 Annual Conference We are preparing for NACo's 63rd Annual Conference being held July 17 - 21, 1998 in Multnomah County (City of Portland), Oregon. We need your help to ensure that your county can participate in the association's annual election of officers and policy adoption for this year's American County Platform. In order to vote, a county must have paid its membership dues, and have one paid registrant for the conference, according to NACo bylaws. Please indicate on the enclosed form the name of the voting delegate and alternate(s) authorized to pick up your county's voting materials. In addition, state association executive directors or presidents are entitled to pickup unclaimed credentials on Monday, July 20. If you do not want the state association to receive your voting materials, please check the box on the enclosed form. Please return the enclosed form to NACo by MONDAY, JUNE 15. Please either fax the form to Susan Parrish at 202/393-2630 Mail it to: Credentials Committee c/o Susan Parrish National Association of Counties 440 First Street, N.W. Washington, DC 20001 P.S. Membership Coordinator Susan Pamsh can be reached at 202/942-4242 should you have questions regarding voting procedures. We look forward to seeing you in Portland. 440 First Street, NW Washington, DC 20001-2080 202/393-6726 Fax 202/393-2630 ®r r~ LJ .' t s NACO 1998 CREDENTIALS (VOTING) IDENTIFICATION FORM S ~ County Name: County of Roanoke State: Virqinia County is voting by proxy. (check box) ^ (County must have one paid registration for the conference in order to vote by proxy.) Name of Designated Delegate: Alfred C . Anderson Name of First Alternate: Name of Second Alternate: ~~R~e--C Tz°r-~ Signature Title: Title: Title: Treasurer, Roanoke County I Title D „ ~ (`_1~rk Date June 23, 1998 We do not want the State Association Representative to pick up our Credentials Material. (check box) ^ Please return this form to NACo by MONDAY, JUNE 15. Mail it to: Credentials Committee c/o Susan Parrisli National Association of Counties 440 First Street, N.W. Washington, DC 20001 OR Fax it to: To: Susan Parrish Fax #: 202/393-2630 From: Brenda J. xolton Sender's Phone #: 540-772-2005 ,• A-062398-6.g ACTION NO. ITEM NUMBER ~°"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: Employee Handbook Amendment - 20 Year Service Pay COUNTY ADMINISTRATOR'S COMMENTS: i~~ BACKGROUND: In 1995, the Board of Supervisors approved a program which recognizes employees with 20 or more years of full-time service to the County by awarding them an additional $600 of pay each year. Through the current program, employees begin receiving payments at the beginning of the fiscal year after completion of the 20th year of full-time employment. In some cases an employee may wait up to eleven months after his/her anniversary date to begin receiving the service pay. If an employee should leave for any reason during the fiscal year, the service payment ceases. County employees have expressed their desire to make this program more meaningful through more timely recognition of the attainment of the 20th year of service. The revision of this policy would allow for the service payment to begin upon the attainment of the employee's 20th anniversary. The payments would be made over 24 pay periods. When the employee retires, he/she would receive the remainder of the service pay for that year. The school's practice is similar to our current practice in that payments begin with the new fiscal year. However, service pay with the school system ranges from $600 with 20 years of service to $2,400 with 35 years of service. SUMMARY OF INFORMATION: The minor change in this policy, requires an amendment to the Roanoke County Employee Handbook. The revised "Amendment to Roanoke County Employee Handbook" would read as follows: ~~ When an employee has reached 20 years of continuous full-time service with the County, the employee is eligible for an additional $600 of pay each year. This amount is over and above the regular salary and is added to the salary after any across the board or merit increases have been calculated. This amount is counted for VRS retirement purposes. Employees who have reached 20 years of continuous full-time County service, ~s-e~ ~afp--~-e€~eael~rgea~, are eligible to receive the service pay award. Payments will begin on the first pay date following attainment of the employee's 20th anniversary of full- time service. The award will be applied over 24 pay periods. ef~is-aws-~l. If an employee leaves County service during the year for any reason other than retirement, the employee will not be eligible for any unpaid portions of this award. This change in policy is effective July 1, 1998 and is not retroactive. FISCAL IMPACT: Implementation of the change in this policy will result in a minimal initial expense over the existing budgeted amount in that the service pay will begin in the month of the employee's anniversary date. This expense will be distributed over the departments with affected employees and will be absorbed by the existing departmental budgets of said departments. No new monies are requested for the revision to this policy. STAFF RECOMMENDATION: Respectfully Submitted by: ,., 6 Approved by: ~~~- Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x ) Denied ( ) Received ( ) Referred ( ) To ( ) Motion by: Harry C. Nickens to approve Harrison _ x Johnson _ x McNamara _ x _ Minnix _ x Nickens _ x cc: File Joseph Sgroi, Director, Human Resources Diane D. Hyatt, Director, Finance J7 AMENDMENT TO ROANOI~E COUNTY EMPLOYEE HANDBOOK CHAPTER VII -YOUR PAY I. 20 Year Service Pay When an employee has reached 20 years of continuous full-time service with the County, the employee is eligible for an additional $600 of pay each year. This amount is over and above the regular salary and is added to the salary after any across the board or merit increases have been calculated. This amount is counted for VRS retirement purposes. Employees who have reached 20 years of continuous full-time County service, are eligible to receive the service pay award. Payments will begin on the first pay date following attainment of the employee's 20th anniversary of full-time service. The award will be applied over 24 pay periods. If an employee leaves County service during the year for any reason other than retirement, the employee will not be eligible for any unpaid portions of the award. This change in policy is effective July 1, 1998 and is not retroactive. Amendment: 98-01 A-062398-6.h ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: Ratification of Appointment to the Southwest Development Financing, Inc. Board of Directors COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Director of Economic Development Director Tim Gubala is currently serving atwo-year term on the Southwest Development Financing Board of Directors. He has requested that Economic Development Specialist Brian T. Hamilton replace him on this Board and County Administrator Elmer Hodge has approved the replacement. Before Mr. Hamilton accepted employment with Roanoke County, he represented Montgomery County on the same Board so he is familiar with their activities. STAFF RECOMMENDATION It is recommended that the Board of Supervisors ratify the appointment of Brian Hamilton to fill the unexpired term of Tim Gubala on the Southwest Development Financing Board of Directors. The term will expire January 12, 2000. Respectfully Submitted by: Mary H. Allen, CMC/AAE Clerk to the Board Approved by: Elmer C. Hodge County Administrator ~.J._" --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Harrison _ x _ Denied () Johnson _ x _ Received () McNamara _ x _ Referred () Minnix _ x _ To () Nickens x cc: File Southwest Development Financing, Inc. File .. ti ACTION N0. A-062398-6. I ITEM ~„ '~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: Request to Employ Child Day Care Worker in the Department of Social Services COUNTY ADMINISTRATOR' S COMbIENTS : ~~~~'F'K~N~~~ ` " C BACKGROUND: The Roanoke County Department of Social Services received in FY 97-98 $533, 979 in child day care funds. These funds were available for Welfare Reform, Temporary Assistance to Needy Families, Headstart, at-risk and fee-based day care. Lack of staff for case management forced the Social Services Department to return to the State $127,301 in day care funds. The day care allocation just received for FY 98-99 has been increased to $789,276. This increase is due to change in federal dollars with enhanced funding for child day care. Failure to spend at least 80a of the local allocation will result in a 20% reduction of Roanoke County's 99-00 total allocation. Based upon prospective federal legislation for increasing child care spending, DSS may see as much as $30 million increase in day care funding from FY99 to FY 2000. The 98-99 allocation includes $67,803 for local day care staff allowance. The Board of Supervisors is requested to increase the total number of full time positions authorized by the Department of Social Services by one to allow for the employment of a child day care worker. FISCAL IMPACT: None. The total funds for the additional day care position is funded with state dollars. There is no required local match. w i ~~ STAFF RECO~iENDATION: Staff recommends increasing the number of authorized employees for the Department of Social Services by one which will allow for the employment of a child day care worker. No new appropriation is required. R ectfully subm'tted, Appro ed by, f ~/~~ Betty R McCrary, Ph.D Elmer C. Hodg Director of Social Ser 'ces County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to approve Harrison _ x _ Denied () Johnson _ x _ Received () McNamara _ x _ Referred () Minnix _ x To () Nickens _ x _ cc: File Dr. Betty R. McCrary, Director, Social Services John M. Chambliss, Jr., Assistant Administrator Joseph Sgroi, Director, Human Resources Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance o-/ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Audited Beginning Balance at July 1, 1997 9,614,873.00 9.69% Addition from 1997-98 Budget -Transfer of Garage Operations to the County 200,000.00 Aug 19, 1997 First installment payment on West County Business Park (1,000,000.00) Sept 23, 1997 Revenue Sharing Payment to Botetourt County through June 30, 1997 (158,280.86) Oct 28, 1997 Eminent domain for communications facility (107,000.00) Dec 2, 1997 Underground storage tank removal (65,983.00) Dec 16, 1997 Carson Road sewer project (150,000.00) Jan 13, 1998 Downpayment on Catawba Farm (110,000.00) Feb 24,1998 Cancel Catawba Farm appropriation 110,000.00 April 14, 1998 Economic Development - Lowe's (300,000.00) June 9, 1998 Remediation of underground storage tank (40,000.00) Balance at June 23, 1998 $7,993,609.14 8.05% Changes below this line are for information and planning purposes only. Balance from above $7,993,609.14 West County Business Park -balance (2,000,000.00) Reserve for R.R. Donnelly - Phase II (730,700.00) $5 262,909.14 5.30% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1997-98 General Fund Revenues $99,264,769.00 6.25% of General Fund Revenues $6,204,048.06 Respectfully Submitted, Diane D. Hyatt Director of Finance s CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1997 $1,113,043.00 Revenues from sale of vehicles 1996-97 38,406.64 Audited Balance at July 1, 1997 1,151,449.64 Amount added from 1996-97 operations per rollover policy 744,687.00 Sept 9, 1997 Social Service renovations (50,000.00) ,October 14, 1997 Transfer to Future School Capital Fund (1,113,043.00) ',April 28, 1998 Water/Sewer Extension to Clearbrook Fire Station (52,780.00) Balance at June 23, 1998 $680,313.64 $100,000 of these funds have been temporarily advanced to the Mayflower Hills Park project. Respectfully Submitted, ~~ ~,. ~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap97.WK4 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1997-98 Original Budget $120,000.00 June 24, 1997 Emergency Correction positions (15,599.0 October 14, 1997 Design of South County Park (20,000.0 April 14, 1998 Bent Mountain Ice Storm Clean Up (15,609.4 Balance at June 23, 1998 $68,791.51 Respectfully Submitted, ~~~.~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Board97.WK4 M:\Finance\Common~Board\Schoo197.WK4 ACTION # ITEM NUMBER ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: Accounts Paid -May 1998 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct I Payments to Vendors: Payroll: 5/1/98 $487 5/15/98 $424 Manual Check 5/29/98 438 A detailed listing of the payments is on fil SUBMITTED BY: Diane D. Hyatt Director of Finance } O~ t Approved ( ) Denied ( ) Received ( ) Referred ( ) To () McManara Harrison Johnson Minnix Nickens No Yes Abs ACTION N0. /~ ITEM NUMBER t/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINW HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23,1998. AGENDA ITEMS: Stabemsnt of the Treasurer's Aocaxrt~ty psr Invastrrrsnb and PortMNo Pogcy, as of May 31,1998. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: CRAIGIE 3,462,708.11 CRESTAR 993,621.67 WHEAT 1ST UNION 992,444.M 5,448,774.22 CERTIFICATE OF DEPOSITS: FIRST AMERICAN 100,000.00 SOUTHWEST VIRGINIA SAVINGS S LOAN 100,000.00 200,000.00 COMMERICAL PAPER: NATIONS 1,000,000.00 PAINE-WEBBER 1,986,101.11 SUNTRUST 3,985,923.60 WACHOVIA 2,976,15®.45 WHEAT 1ST UNION 3,968,540.00 13,896,724.16 GOVERNMENT: JC BRADFORD 1,000,000.00 NATIONS 1,001,665.75 PAINE-WEBBER 990,734.44 WACHOVIA 991,780.56 3,984,180.75 LOCAL GOVT INVESTMENT POOL: GENERAL FUND 10,042,569.80 RESOURCE AUTHORITY 1,708,673.01 11,751,242.81 MONEY MARKET: CRESTAR 7,102,577.98 7,102,577.98 CASH INVESTMENTS: CENTRAL FIDELITY 2,000,000.00 COMMONWEALTH (OEN.OPER) 4,896,477.28 COMMONWEALTH (RES. AUTH.) 5,213,602.09 LB&T 2,000,000.00 14,109,079.37 TOTAL 56.492.579.29 STAFF RECOMMENDAT ON: R Submitted Troasurer ACTION App+owd () Motion by: Der~sd () Harrison Received O - Johnson Retemed () McNamara To () Muxrbc Nidcarn APP by: Elmer C. Hodes County Adrtri~rator VOTE No Yes Abs Item No. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: June 23, 1998 AGENDA ITEM: Report of grant award of $100,000 to ITT Night Vision by the Industrial Development Authority of Roanoke County in accordance with the performance agreement of May 31, 1996 COUNTY ADMINISTRATOR'S COMMENTS: ~ ~ ~;, ., ~~ EXECUTIVE SUMMARY: The Board may recall that Roanoke County, the Industrial Development Authority of Roanoke County and ITT Night Vision entered into a performance agreement on May 31, 1996 to assist the Company with its expansion and the retention of technology based jobs in Roanoke County. The performance agreement set an annual investment goal of $1 million for capital equipment and research for each fiscal year ending June 30, 1998 and 1999 which would result in $300,000 in local tax revenues over the same time period. The employment goal for the company is to maintain 625 total jobs over the same time period. The County staff has verified the investment numbers and the Virginia Employment Commission has certified that employment exceeds 800 with 70 of those being employed in the Commercial Division. The Industrial Development Authority received ITT's letter of request fora $100,000 grant as specified in the performance agreement. The Authority reviewed the investment and employment certifications provided by the County staff and Virginia Employment Commission and approved the request at their meeting on June 3, 1998. Since funds for the ITT grant are contained within the Department of Economic Development budget, an appropriation is not needed. There is a provision to recover public funds if employment and tax revenues are not met by June 30, 1999. o- Respectfully submitted: ~~ ~ ~~~ Timbthy Gubala Secretary-Treasurer Industrial Development Authority Approved: ~~G~ Elmer C. Hodge County Administrator ACTION Approved () Motion by: Harrison Denied () Johnson Received () McNamara Referred to Minnix Nickens No Yes Abs Attachment ~IT7' Industries AUTOMOTIVE DEFENSE & ELECTRONICS FLUID TECHNOLOGY • DRH-98:070 May 22, 1998 Mr. Timothy Gubala Industrial Development Authority of Roanoke County P.O. Box 29800 Roanoke, Va. 24018-0798 Dear Mr. Gubala: ITT Night Vision 7635 Plantation Rd. ~~ Roanoke, VA 24019 Phone: (540) 563.0371 ~2Z32,425~~,~?? ti~ L ~ ~~~ ci A}~~ wW r j C4 ~ r ' ~L}~~I `,'~. ~~ w ~~ ~\ ~Y r. J ~V~Gt ~.~.s~i-~~L This letter is a written request for the $100,000 grant to ITT Night Vision from the Industrial Development Authority of Roanoke County. This grant is provided for in the performance agreement dated May 26, 1996. For it's part of that agreement ITT Night Vision was required to maintain employment of 50 jobs in Roanoke County in the Commercial Products Division , an average of 625 jobs overall in the County, invest an annual minimum of $1,000,000 in new equipment or capital retooling, and invest a minimum of $1,000,000 in research and development per year. The Company has exceeded all the necessary requirements. There are approximately 70 employees in the growing Commercial Division and our total headcount is currently over 800. The capital investment by the company has included a nearly $6 Million expansion project in order to increase the facility production capacity. Our research and development has exceeded $1.5 Million in 1997 and will exceed $2.5 Million in 1998. This development effort has made our products the highest performance image intensified night vision devices in the world. We continue to struggle in a very competitive industry where other companies have not survived. However, due to our new product development efforts, the efficiency of our workforce, and the cooperation of the community, our potential for success is greater than ever in the past. If you need further information or have other questions please contact me at 540-362-7346. Thank you. Very Truly Yours, ~~~ Donald R. Hershey V.P. & Director Human Resources Pc: Joyce Waugh Jim Flanary • o- ~ • PERFORMANCE AGREEMENT This Performance Agreement (this "Agreement"), made and entered into this ,~% day of 1996, by and between the ROANOKE COUNTY BOARD OF SUPERVISORS (hereinafter referred to as "County"); THE IIVDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA (hereinafter referred to as "Authority"); and ITT Night Vision, a New York Corporation authorized to transact business in the Commonwealth of Virginia, (hereinafter referred to as "Company ") . WITNESSETH ~EREAS, the Roanoke County Board of Supervisors and The Industrial Development Authority of Roanoke County, Virginia, desire to promote and encourage the economic development and vitality of Roanoke County and the Roanoke Valley through job retention by existing industry in order to provide for continued employment and corporate investment in Roanoke County; and WHEREAS, such continued employment and corporate investment constitute a valid public purpose for the expenditure of public funds; and WHEREAS, the Company desires to support the economic development efforts ~ of the County and the Authority and anticipates new investment in equipment, machinery and • research and development at its present manufacturing and distribution facilities in • Roanoke County. NOW THEREFORE, in consideration of the obligations herein contained, which the parties hereto acknowledge as being sufficient consideration for entering .into this Agreement, the parties covenant and agree as follows: PHASE I 1. The County hereby covenants not to sue for the utility related debt the Company owes the County ($168,961.96) in exchange for the Company's performance of its obligations under paragraph 4. The failure of the Company to perform its obligations hereunder shall operate to revoke this covenant not to sue. The Company further acknowledges receipt from the County of: a) $10,000 Virginia Department of Base Retention and Defense Adjustment grant to further defense conversion technology and product manufacturing, and b) $34,837.71 from previously overpaid machinery and tools taxes. Company releases County for any further claims for overpaid machinery and tools taxes. The County and the Authority acknowledge and agree that the $10,000 defense and $34,837.71 reimbursement funds are for the sole use and benefit of the Company as Company may elect, subject to the requirements and obligations imposed by the Commonwealth of Virginia in connection with defense conversion funds. • 2 ~~~ PHASE II • . The Coun hereb agrees to a ro riate u ty y ~ pp p p to the sum of One Hundred Thousand ($100,000) under the terms and conditions outlined in Paragraph 4. The County shall allocate and deliver said funds to the Authority in order that the Authority may make a grant to the Company during the County's fiscal year, July 1, 1997 -June 30, 1998. The obligations of the'Authority under this Agreement are continent upon the appropriation by the County of funds to the Authority and receipt of said funds by the Authority to provide funding for the Authority's grant to the Company. 4. The Company agrees to: A) retain an average of 50 jobs in Roanoke County in its new commercial • products division through both the end of the County's fiscal year July 1, 1997 -June 30, 1998 and July 1, 1998 -June 30, 1999. B) retain an average of 625 total jobs in its entire Roanoke County operation through the end of the County's fiscal year July 1, 1997 -June 30, 1998 and July 1, 1998 -June 30, 1999. Average total jobs is determined through annual reports, conforming to the fiscal years outlined herein, provided by ITT's Human Resource Department to the Virginia Employment Commission on behalf of Roanoke County and the IDA. C) invest an annual minimum of $1,000,000 in new equipment and/or capital retooling in Roanoke County each fiscal year beginning July 1, 1996-June 30, • 1997, fiscal year July 1, 1997-June 30, 1998 and fiscal year July 1, 1998-June 3 ~~ 30, 1999 and fiscal year July 1, 1999-June 30, 2000 to result in a continued minimum annual generation of no less than $300,000 in local taxes (real estate, machinery and tools and utility) through the County's fiscal year July 1, 1997-June 30, 1998 and fiscal year July 1, 1998-June 30, 1999, . D) invest a minimum annual investment of $1,000,000 in research and development through the County's fiscal year July 1, 1997-June 30, 1998 and July 1, 1998 -June 30, 1999. The Company has previously made and is anticipated to continue to make such investment in connection with research facilities and/or universities outside of the Roanoke Valley. Funds for Phase II will be appropriated by the County and delivered to the Authority ~uring the County's fiscal year July 1, 1997 through June 30, 1998 upon notification by the Company that it has complied with the terms and conditions as outlined herein and upon verification of continued investment levels and tax revenues by the Commissioner of the Revenue and employment levels by the Virginia Employment Commission. The Authority will thereafter make a grant to the Company. The Company, the County and the IDA agree that the number of retained jobs shall be verified by the Virginia Employment Commission (VEC) . 5. Except as provided herein, if the Company does not meet either or both the investment and employment requirements of this Agreement for each fiscal year from July 1, 1996 -June 30, 1998, then Phase II assistance shall not be awarded. If the • 4 • 6. • Company does not meet either or both the investment and employment requirements of this Agreement at any time during the fiscal year July 1, 1998 -June 30, 1999, then the Company agrees to reimburse the Authority in the amount of $100, 000 within 30 days of determination and shall compensate the IDA the difference .between taxes paid to the County and the $300,000 agreed to for the f scal year ending June 30, 1999. If either party is unable., in whole or part to perform its commitments under this Agreement by reason of force majeure, as defined below, then that party shall not be deemed in default of its obligations under this Agreement and any deadlines for the performance of its obligations shall be extended for a time equal to the time period of the force majeure event, plus ten days. The term "force majeure" as used herein shall include without limitation acts of God; strikes, lockouts or other industrial disturbances; acts of public enemies; orders of any kind of the government of the United States of America or the Commonwealth of Virginia or any political subdivision thereof or any of their departments, agencies or officials, or any civil or military authority; insurrections; riots; epidemics; acts of third party, contractors or subcontractors, landslides; lightning; earthquakes; fire; hurricanes; tornadoes; storms; floods; washouts; droughts; arrests; restraint of governmental and people; civil disturbances; explosions, breakage or accident to machinery, transmission pipes or canals; partial or entire failure of utilities; or any cause or event not reasonably • within the control of that party. o~ 5 7. The County's performance of its obligations to appropriate funds in future fiscal years ~~ is subject to future appropriation actions by future governing bodies. This Agreement does not create or constitute a pledge of the faith and credit of the County. 8 This Agreement shall be governed by and all disputes related hereto .shall be determined in accordance with the laws of the Commonwealth of Virginia. 9. If any provision of •this Agreement is deemed invalid or unenforceable then, at Company's election, that provision shall be deemed stricken from this Agreement and the remainder of the Agreement shall remain in full force and effect. COUNTY OF ROANOKE, VIRGINIA ~,. • Its ` G.r . iii i~ '5~,~7~/ THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA By Its ~ ~,'-~,,a,J ITT NIGHT VISION By ~ a ,~a,,~'-~-~, Gl~-~. Its_ (~IQ •e s ~ ~~e N i 6 ANION ITEAIl NUMBER ~ _ i3 AT A REGULAR MEETING OF THE BOARD OF SUPERiJISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING ®ATE: June ?3, ? A9$ AGENDA ITEM: REPORT ON "PROJECT IMPACT'' COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: "Project Impact" is a new initiative from the Federal Emergency Management Agency aimed at pre-disaster mitigation. A press release from FEMA an June 3, 1098 identified the Roanoke Valley as "one of the first communities in the nation, and the only one in virginia, invited to be a Project Impact community." The Roanoke Valley was selected because of its susceptibility to flooding and because of the efforks made by the area localities to address flooding in the recently completed "Roanoke Valley Regional Stormvvater Management Pian." Additionally, Roanoke County is a Class 9 community in the Community Rating System (CRS) En the Natior:al Flood lr tsurance Program. This means that we are given a discount on flood insurance rates because of our efforts in flood plain management and stormwater management. In this initiative, communities are encouraged to form partnerships with business, government and civic leaders to assess their vulnerabilities to hazards, deEjelap sol:~tians and implet~ent strategies to limit damage before disaster s occur. The selected participants in Project Impact will share in $30 million nationwide to fund pre-disaster hazard mitigation efforts. The key components of participation in the inci+tiative are (a) cort°:munity partnerships, (b) hazard identification and risk ~S~r'cS~i'ii8nt, (~) id2ntifyiiig and pri'~rrt~ying ria~h r cduLf~~l'~ ~Cti~na ~i l the co~'~murtrty, and (d) public education and awareness. Officials from FEMA have requested to meet with the Board of Supervisors in early Juiy to discuss participation in this initiative in greater detail. V1fe would then develop a strategy and schedule far projects geared to reducing impacts from flooding in Roanoke County, r i FISCAL IMPACT: This grant is federally funded at ~ 00% and does not require a local match. !t should be pointed out, however, that administering this grant could require a considerable commitment of staff time. StJSMtTTED ~~: APPROVED: George ~J. Simpson, Iii, P.E., Assistant Director Elmer ~. Hodge Department of ~,ommunity Development County Administrator Approved ( ) Denied ( } Received ( 1 Referred ( ) To ( } ACTiOtd ilJlotion by: VOTE i~o Yes Abs Harrison Johnson fVlelVamara Pv9innix lvickens 2 ACTION N0. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: Work Session on the Roanoke Valley Convention and Visitors Bureau COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a work session on the Roanoke Valley Convention and Visitors Bureau. The RVCVB has provided the Board members with a copy of their recently completed Business Plan and representatives of the agency will be present to discuss issues related to tourism in the Roanoke Valley. Respectfully Submitted by: Elmer C. Ho ge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Harrison Denied () Johnson Received () McNamara- Referred () Minnix To () Nickens -, [roar o e~ Val1eY i To: From: Date: Re: visitors Bureau MEMO Roanoke County Board of Supervisors Elmer Hodge Tim Gubala Anne Marie Green David L. Kjolhede June 12, 1998 CVB Business Plan ~r& r~:~ ~~ r -a ~ ~, ~ V/ ~ ~,, ~C 1 ;, ,~ { G ,.. ~ ; ~; <; i`; ;t r ; a ~~ ,.__~.~. ~~...~. - -_....~ _.._...- -- - T~ In light of the recent concerns expressed by the Supervisors regarding their investment in the Roanoke Valley Convention and Visitors Bureau, I felt it might be helpful to share our recently completed Business Plan with you. This document is t1~ a marketing plan or work plan, but rather a document outlining the philosophies, potential rewards and potential challenges facing the tourism industry in the Roanoke Valley. Please feel free to contact me if you have any questions regarding this document. I look forward to meeting with you on the 23rd of this month. "Capital of the Blue Ridge" Marketplace Center 114 Market Street, Roanoke, VA 24011-1402 (540) 342-6025 • Fax: (540) 342-7119 Business Plan Table of Contents Mission Statement Preface Business of the Bureau pp. 1 - 4 Bureau Management PP• 5 - 8 Bureau Objectives pp. 9 - 14 Roanoke Valley Tourism Product pp. 15 - 17 Market Analysis pp. 18 - 24 Financial Info pp. 25 - 31 Risk Analysis pp. 32 - 33 Conclusion pp. 34 - 35 To market fhe Roanoke Vattey as an exciting destination for leisure and convention [rave[; To increase expenditures by a[[ types of visitors; To facilitate fhe highest quality of service to visitors during their stay. Business of the Bureau (con't)... Marketing efforts to attract meetings and conventions fall under a number of categories: 1) Advertising in trade publications. This allows the Bureau to establish a presence in the minds of meeting planners. While not a major part of the marketing effort, this segment plays an important role. 2) Trade shows. The Bureau participates either alone or co- operatively with local meeting facilities. Several select trade shows are aimed at market segments we wish to attract. These shows provide one-on-one contact with "qualified" meeting planners and association executives. 3) Familiarization Trips (FANS). This is one of the most effective tools the Bureau has for selling our area. Bringing qualified meeting planners and executives to our area and letting them experience our "product" first-hand is a valuable sales tool. 4) Sales calls. Both personally and via the phone are an important first contact for many of our meetings and conventions. S) Bureau staff is currently involved in expanding a program to generate qualified leads for meetings and conventions by involving local government, civic and educational organizations. The program encourages members and/or employees of those groups to provide information regarding regional and national organizations they are affiliated with, in order to bring those meetings into the Roanoke Valley. Leisurelgroup travel marketing efforts combine many of the same activities as the convention/meetings component, but with a different focus. The overall purpose of these efforts is to attract vacation travelers and tour companies to the Roanoke Valley. For leisure travelers, advertising is placed in consumer publications on a regional level. The advertising is designed to elicit response in the form of requests for additional Page 2 Business of the Bureau (con't)... information. Advertising vehicles include publications such as AAA Tour Book, Better Homes & Ctardens, Bl ~ . idg . .o ~ntrv, ~jational ,eoeranhic Traveler ,Southern hiving and selected others. Apro-active effort to work with Travel Writers has been initiated by Bureau staff. A combination of direct mail and familiarization tours for writers has been very productive in generating free articles and features in regional and national publications. As a final effort in reaching the leisure traveler, the Bureau provides collateral materials to Visitor and Welcome Centers throughout the state of Virginia and to selected AAA offices throughout the region. Another component of the leisureJtravel efforts is the Visitor Information Center (VIC) operated by the Bureau. This facility is staffed primarily by 30 volunteers and 5 part-time paid star Open daily from 9:OOam - S:OOpm, this facility provides information on both the Roanoke Valley and the state of Virginia tourism opportunities. Though not necessarily fulfilling the Bureau's role as a marketing organization, the operation of the VIC uses minimal resources and provides a customer service component to the 40,000 visitors who use it annually. Additionally, it serves as a benefit for Bureau members. Group Travel Marketing focuses on travel agents and tour operators. Emphasis here is trade shows such as National Tour Associatioq American Bus Association and Travel South. Additionally, familiarization tours are provided to qualified tour operators and trip planners along with a limited amount of direct mail. All of the above marketing functions are supported by collateral materials developed by the RVCVB. The Visitors Guide (65,000) and Group Tour Manual (1,500) are published Page 3 Business of the Bureau (con't)... annually, while the Meeting Planners Guide (6,000) is published bi-annually. The Meeting Planners Guide and Visitors Guide are cooperative efforts funded in part by advertising sold to members in the industry and coordinated and planned by the Director of Marketing. Marketing research is the final "piece of the puzzle" in any coordinated marketing program. The RVCVB is currently involved in expanding market research to include conversion studies of selected advertising placements. Also recently initiated is a Visitor Profile survey facilitated through the Visitor Information Center. The end result of these efforts will be better indicators of the "typical visitor" to our area and their needs and wants. Mentioned earlier as a secondary focus of the Bureau was Product Development. The product -those assets which the Bureau markets - is extremely important, but the Bureau plays no direct role in developing or creating new product. Rather, the RVCVB serves the role of consultant and information resource for those private and/or public sector entities wishing to invest in the Valley's tourism product. This approach allows the RVCVB to utilize its resources strictly for marketing, while at the same time creating a "level playing field" for the variety of funding sources investing in the Bureau activities. The Bureau cannot allow itself to be perceived as showing favoritism to one locality over another or to be seen as developing competition to our member investors in the private sector. An even-handed approach of sharing information with all who request it seems to provide the best hope of creating the twin attributes of fairness to all with continued positive development of our product. Page 4 The Roanoke Valley Convention and Visitors Bureau is a 501 C(6) not for profit corporation guided by a 24 person Board of Directors and managed by an Executive Director. The organization employs 8 full-time staff members, 5 part-time staff members and utilizes the services and skills of over 30 volunteers in its Visitor's Center operations. The RVCVB is committed to actively fostering diversity within both the Board and staff. This diversity allows for a multitude of skills and ideas to be brought to the organization and also allows for greater sensitivity to the needs of the communities the Bureau represents and the clients we serve. The next page is a Table of Organization for the RVCVB followed by a brief discussion of Board make-up, committee structures and a short synopsis of key staff. Page 5 0 s e w 0 v O as a `o O1 ` e o ~' o u ~c O ~ O ~~ N Z c o ~ ~ •~ c ° F E °i ~ y o o •' ~ .. a 0 0 ~ ~ ~ ~° o ` .. « a o > _ ~ ~ F' ; ~ G ~ 0 D .. G ~ ~ O 9 • ~ O ~ ~- n W R C ~ ~ ~ M ~ O w a C M au s ~ ~ 9 Q O Q ~ C O ~ w c i • ~ C M O O v w q c '' o .°. • e e > ~ e o 0 c V V Rage 5-A Bureau Management (con't)... Board of Directors The Board of Directors is the policy making body of the RVCVB. The Boazd meets bi- monthly with the Executive Committee meeting on alternate months. The Boazd establishes policy, direction and provides over-sight for fiscal and managerial responsibilities of the Bureau. Boazd members serve 3 year terms and may only serve 2 terms in succession. The Executive Director reports to the Boazd of Directors. The Board is comprised of across-section of representatives from various stakeholders and investors in the tourism community of the Roanoke Valley. Board make-up includes representatives of 6 hotels, 2 civic centers and the conference center, 2 government administrators, 2 economic development directors, 2 restaurants/catering, 1 city council, 1 attraction, 1 sports authority, 1 pazk and rec, 1 publisher, 1 chamber of commerce, 1 area planning agency, 1 business community and 1 from Virginia Tech. The Board has several standing committees designed to deal with Bureau business. Standing committees include: Executive, Finance, Personnel, Research/Mazketing, Nominating, Legislative and Bylaws. In addition to the standing committees, the Board of Directors has 3 Task Forces currently dealing with specific issues. These include: Signage, Member Services and CVB/Visitor Center offices. Bureau Staff Mentioned eazlier was the fact that Bureau staff consisted of the Executive Director, 8 full-time staff members, 5 part-time staff members and 30 volunteers. Each one of these individuals plays a vital role in the operation of the Bureau's programs. Page 6 Bureau Management (con't)... The 5 part-time employees and 30 volunteers are solely responsible for the operation of the Visitor Information Center, which is open from 9:OOAM to S:OOPM, 7 days a week. Without the volunteers and part-time employees dedication and efforts, it would be virtually ineffective from a cost standpoint to provide this service to azea visitors. The full-time staff fulfills a number of important roles in terms of soliciting convention, leisure and group business. All of the staff have important functions, but three play key roles in determining effective tactics for reaching our target markets. A brief description of each person follows: C'athPryne Fox Director of Tourism Develo meet Catherine is the senior staff member with neazly 10 years of service to the Bureau. A 1988 graduate of Virginia Tech, Fox is responsible for group travel mazketing, the travel writer program coordination of leisure tourism activities in the Roanoke Valley and over- sight of the Visitor Information Center. Fox also serves as Assistant Director of the RVCVB, handling administrative duties in the Executive Director's absence. Kell~Burd-Ad ms -Director of Sales Kelly has been with the RVCVB since 1990. A graduate of Old Dominion University, Burd-Adams is responsible for developing all phases of the convention/meeting business the Bureau is involved in, including qualifying groups, sales calls and presentations and follow-up. Page 7 Bureau Management (con't)... Debora Wright -Director of Marketing Debora, a graduate of Hollins College, has been with the Bureau for over four yeazs. Wright is responsible for the marketing the Bureau undertakes, including advertising, promotions, direct mail campaigns and all publications. ~ Additionally, Wright coordinates the co-op marketing programs and serves as network administrator of the LAN system for the.Bureau. Kjolhede was hired as Executive Director for the Roanoke Valley Convention and Visitors Bureau on February 1, 1997. A graduate from Iowa State University, Kjolhede has spent over 25 yeazs in the tourism industry. Included in his work history are over 13 years experience as Marketing Director for the State of Iowa Tourism Dept., 3 years with a tourism consulting firm and 10 years experience as CEO of convention and visitor bureaus in North Dakota, Minnesota and Iowa. Kjolhede is responsible for the overall day to day operation of the RVCVB. Page 8 The overall objective of the RVCVB is the creation of wealth for our stakeholders and investors in the tourism industry. This investment may be in the form of membership dues, tax dollars from local governments or co-operative advertising monies from other non-aligned members of our industry. The Bureau's responsibility is to focus our two (2) key resources - staff time and invested dollars - in such a way that we maximize the return on investment for our stakeholders and investors. With the rapid changes occurring in the marketing environment. It would seem prudent to limit our discussion of objectives to short-term (next 2 years) and long-term (3- 5 years). Short-term objectives Current RVCVB programs are based on strong well-defined marketing and operational principals. It is not necessary to "re-invent the wheel" or make sweeping changes in direction or operation. Rather, what needs to occur is a "fine-tuning" of these programs and increased emphasis given to those areas critical to the Bureau's effectiveness. Funding, Image and Operations. Priorities #2 and #3 are largely dependent on the ability to impact Priority #1 -Funding. Funding actually drives all objectives, both short-term and long-term and will be discussed as a separate issue, with major implications in the accomplishments of the Bureau. Funding The RVCVB budget is currently $690,000. It has remained fairly constant at this level over the past 4 years. While having a consistent funding level is somewhat of a plus for Page 9 Bureau Objectives (con't)... planning purposes, the lack of any increase has left the Bureau with 30-40% less "buying power" due to inflation in media and printing industry costs. This loss of buying power, coupled with increased competition for travelers dollars, places the Roanoke Valley Convention and Visitors Bureau at a competitive disadvantage. Realistically, the RVCVB should immediately have a $1,000,000 budget to be competitive. A process is in place to achieve this within the next two fiscal years. In a longer term, the Bureau budget needs to be $1.5 million within the next 5 years. It should be noted that 75-80% of these new dollars will go directly to marketing. Staff size will not need to be increased in any major way, possibly the addition of one person in year four, in the sales office. In addition to restoring buying power, increased funding would allow the Bureau to make three significant adjustments to its mazketing efforts. First, increasing the frequency of ads placed in current publications would pay big dividends. Having the Valley name in front of perspective customers more frequently than once or twice per year will ultimately raise awareness of the area and increase visitation by both leisure and convention customers. Second, the Bureau would be able to pursue selected niche markets which have potential for the area. These could be based. on either geographic or interest areas, and would require some additional research, (already underway) but again, a strong potential up-side exists. Third, increased funding would allow the Bureau to pursue matching dollars from the Virginia Tourism Corporation's Co-op Marketing Program. Currently, the Bureau does not have a large enough marketing budget to compete with other Bureaus and regional organizations for funding under this program -impeding efforts to leverage local dollars against state dollars. Page 10 Bureau Objectives (con't)... It should be noted that in neither the short nor long-term objectives, marketing is listed as a priority. The reason for that -marketing is the RVCVB's top priority, each and every day - it is the reason for its existence. Therefore, priorities listed under the short and long- term objectives are items to help the Bureau achieve its top 3 priorities - MARIETING, MARKETING, MARKETING! ! ! Short-Term Objectives The top priority in the short-term, after funding, is the creation of an image for all of the RVCVB's marketing and collateral materials. Due to the competitive environment the Bureau operates in, it is imperative to present a singular graphic and written "image" to all of its target audiences, as well as its stakeholders and investors. This singular image provides for continued reinforcement of our message and name recognition in the marketplace. The creative process to develop this image is currently underway with the help of the Packett Group. The research and design phase should be completed by March of 1998. Implementation and change-over from current images will occur over the following 18 months as collateral materials need to be replaced. The new image will be used immediately in all advertising placements. The next short-term priority is refining and expanding the advertising campaigns the Bureau is now undertaking. This will be dependent on increased market and conversion research, some of which can be accomplished "in-house" and some of which will need to be contracted. Utilizing data collected from visitors surveyed in the Visitors Center - along with the Salem VIC and the new Explore Park VIC (opening in May 1998) should, over time, provide an excellent "portrait" of a typical visitor to the Valley. Surveying respondents to Bureau advertising (conversion survey) will allow for the tracking of ad Page 11 Bureau Objectives (con't)... effectiveness in terms of message. This will also allow for checking response time for requests as well as effectiveness of collateral material. These information "blocks" combined with market and media research provided by the Packett Group, will allow the Bureau to more effectively and efficiently tazget prospective visitors to the Valley. Operationally, upgrading and expanding the Bureau computer system is a priority. Currently, only 5 of 9 staff members have direct computer access and there is no networking system in place. This situation has been partially addressed by a $26,000 grant from the City of Roanoke which allows for 7 new computers and upgrading of two existing models so that everyone has direct access. The grant also allows for establishment of a local area network (LAIC within the office and training for all staff on the new systems. Over the next 12 months, the Bureau will be looking to replace the two upgraded computers with new models and wild be investigating specialized softwaze options which exist for CVB's with the idea of adding these to the new system. Long-term objectives In the rapidly changing environment in which the Bureau operates, it is somewhat of a challenge making long-range recommendations. However, there are a few potential "windows of opportunity" on the horizon which the Bureau should take advantage of. The old Norfolk & Western Railway passenger statioq which is located directly across the tracks from the Ciry Market in Roanoke, has been discussed as a potential site for the RVCVB offices and Visitor Information Center. Its abundant parking facilities, high visibility and easy accessibility make it a preferred location to existing Bureau facilities. Page 12 Bureau Objectives (con't)... Ample floor space would allow for all offices on one floor, expanded Visitor Information Center space and adequate storage for the high volume of Bureau printed material which exists. With title to the building now in possession of Downtown Roanoke, Inc., the Bureau will be actively involved with DRI in accomplishing a move to this location. It should be noted that the Bureau has no plans to own this building. Rather, it is preferred that RVCVB be a tenant with some other compatible resident organizations. At this time, a number of organizations have expressed interest in becoming involved with this facility, but they have assured the Bureau that its needs will be considered in any action they might consider. The second long-term opportunity involves specific niche marketing on both the convention and tourism segment. On the convention side, the recent success of Salem in attracting athletic events can be built upon and expanded. This will become more important as the area begins to lose some long-standing sporting events to other destinations, which always occurs over time. It's also an opportunity to use current successes to generate more business... everyone likes a winner. Specifically, what needs to occur is an analysis of the types of sporting events which are being attracted now, what additional types of sporting events could be added and a marketing plan for pursuing that business while retaining current events. The other marketing niche, on the tourism side, involves the international traveler -both FIT and group. While the Roanoke Valley will never be a major destination for international travelers, there are still opportunities to attract this market. The Sister City program which has been so successful in the area is one "doorway" into this market. The Page 13 Bureau Objectives (con't)... other is the Virginia Tourism Corporation's efforts to attract the international visitor. In both instances, the Roanoke Valley has an opportunity to "play into" a larger program to maximize efficiencies while nunimizing cost. There may be other niche markets available, such as history, antiques, the Civil War, etc. F,ach needs to be researched for market potential and cost effectiveness of reaching the customer in those areas. Page 14 The Roanoke Valley possesses a quality diversified product mix for both the convention/meeting market and the group traveVieisure market. On the convention/meeting side, 2 civic centers with coliseums and an IACC certified conference center provide a variety of options for meeting planners. Nationally recognized attractions such as the Blue Ridge Parkway, Explore Park, Virginia Museum of Transportation, Center in the Square and Historic Farmers' Market create a viable destination for both group tour operators and leisure travelers. These attractions, when combined with strong regional draws such as Mill Mountain Zoo, Smith Mountain Lake, To the Rescue Museum, Harrison Museum of African-American culture and a variety of seasonal events and festivals ranging from Roanoke's Festival in the Park to the Salem Fair "round out" the offerings. All of these attractions and events are supported by over 5,100 hotel rooms, an outstanding variety of restaurants ranging from fast food to haute cuisine and an excellent retail product which makes the Roanoke Valley a regional shopping destination for southwest Virginia. Two professional sports teams (hockey and baseball) plus an abundance of parks and recreation areas and close proximity to Smith Mountain Lake, the Appalachian Trail and the National Forests, provide the outdoor enthusiast numerous opportunities. All of these amenities are tied together by an excellent network of Interstate highways, scenic by-ways and national and state highways. Roanoke Regional Airport also provides over 90 flights daily with jet service to major cities in the region. All of the above mentioned "product" provides the RVCVB with ample tourism assets to promote to all its clients. There are, however, three challenges which the Bureau must Page 15 overcome. Roanoke Valley Tourism Product (con't)... First and foremost, the Bureau has no "control" over any of this "product." The Bureau cannot set hours of operation, prices, quality standards or any other aspect of the operation. This is particularly challenging in the convention markets where date specific space and room availability aze prerequisites. Date specific availability of rooms and ability of restaurants to serve groups also impacts the group travel market, although not to the degree of conventions. In short, the Bureau is marketing various elements of the Roanoke Valley with no way of guazanteeing performance of the product once the buyer commits to it. Fortunately, there have been few problems in this area due to a strong feeling of pride and commitment to excellence of the vast majority of the Valley's suppliers. The second challenge is a transportation issue... or issues which affect both the convention and leisure mazkets. On the convention side, there aze two issues. The first, is the cost and perceived inconvenience of shuttling between multiple hotels and meeting facilities for Valleywide conventions. The second is the perceived lack of jet service to the Roanoke Valley. In both instances, the key is to change the perception while simultaneously working to improve existing service. On the leisure side, the challenge is bringing visitors on I-81 and on the Blue Ridge Parkway off these traveled areas and into the metropolitan areas of the Roanoke Valley. The Bureau will continue to explore ways of most efficiently dealing with this situation, looking at options such aslow-band radio, outdoor advertising, etc. Page 16 Roanoke Valley Tourism Product (con't)... The third challenge is the development of a major destination attraction. This is certainly a long term project and one which the Bureau will not be directly involved. However, it can serve as a catalyst in bringing together investors, developers and consultants if such actions becomes warranted. It would seem that the railroad heritage which is so strongly identified with the area, would be the logical extension of this concept. Some type of railroad excursion, operating on a regular basis would have merit. Currently, the Bureau works at promoting a package concept of all the things in the area to entice the leisure traveler. The Bureau is working with the private sector to develop "packages" which may be mazketed by the Bureau. The ultimate goal of the packages is to make it easier for the visitor to stop and spend time in the Roanoke Valley, with the expected outcome of increased overnights resulting in increased spending. The Bureau is not directly involved in putting the packages together, but rather in marketing efforts as they come on-line. Another option which is being looked at is the "trail" concept being used in North Carolina for such things as crafts, music, B & Bs, etc. This concept may have some indirect applications in our area. Overall, the Roanoke Valley is in good shape for an area its size. Strong attractions, solid infrastruzture and great amenities and facilities provide good mazket balance. There is also public confidence in the ability of the azea to sustain new growth as witnessed by the development of new facilities including 2 ice arenas, over 500 new hotel rooms and expansion at Explore Pazk. The challenge for the RVCVB will be to increase its marketing efforts to keep pace with this product development and increase the numbers of people to the area to utilize both the new and existing facilities. Page 17 Industry Outlook The tourism industry is in a growth mode worldwide. It is the largest industry in the world, the third largest in the U.S. and the third largest industry in the Commonwealth of Virginia. In the Roanoke Valley, tourism is directly responsible for over $310 million in spending, over $13 million in local tax dollars and over 5,000 jobs.* While all of the above seems extremely positive, there are a number of areas for concern in the Roanoke Valley. Spending by visitors to the Valley, while impressive at $310 million, is down over the previous year. While new hotel properties have added nearly 600 rooms to the market in the last year, that addition has contributed to an overall decline in occupancy of nearly 6% in that same time. Visitor counts on the Blue Ridge Parkway in the Roanoke Valley are down significantly as are numbers of people stopping at the Visitor Information Center in downtown Roanoke. These trends are disconcerting enough, but when one considers that the state of Virginia's tourism economy, as a whole, is growing significantly, they become ever more worrisome. The bottom line is that there is optimism in the Roanoke Valley's ability to be a tourism and meeting destinatioq based on the private and public investment in new facilities and product enhancement over the past several months. However, unless the Bureau can obtain increased dollars to substantially increase marketing over the next 2 years, the cycle could easily turn, causing a recession within our industry locally. * Information provided by Virginia Tourism Corporation Page 18 Market Analysis (con't)... Customers The customers or clients of the RVCVB fall into 3 broad categories: meeting planners, tour operators, travel agents and leisure travelers. Each group is made up of several niche markets and each group has special needs. The challenge for the RVCVB is to identify the customers which have the potential to bring the greatest number of people to .the area and find ways to fulfill their needs. With scarce resources, it becomes imperative that the Bureau invest its time and money in those niche markets which will provide the greatest return on investment... keeping in mind that the private sector of the industry is also pursuing these markets. Constant communication of marketing strategies with Bureau investors and stakeholders ensures that we minimize duplication of efforts while supporting marketing initiatives of all involved cooperatively. Meeting planners representing associations and the SMERF (social, military, education, religious and fraternal) markets aze the primary focus of the Bureau. Staff time and efforts are focused on meetings of these groups which will require multiple facilities within the Roanoke Valley. These groups tend to be statewide, regional or in some cases national in scope. This is not to say the Bureau will not work with smaller groups, or other types of organizations, only that we proactively pursue the groups mentioned above and respond to contact from other types of groups. The group travel effort focuses attention on national and regional organizations. Specifically, the National Tour Association and American Bus Association represent tour operators nationwide and Canada. Travel South and Virginia iviotorcoach Association are regional organizations operating primarily in the East and Southeast. All of these Page 19 Market Analysis (con't)... organizations aze comprised of individual companies who provide tours for the traveling public. AAA offices and travel agents in Virginia, North Cazolina, West Virginia, Maryland and Florida are tazgeted on an individual basis. The Bureau staff also responds to requests from these offices outside the above mentioned areas including Familiarization tours to the area. Leisure travelers responding to advertising, travel stories, consumer shows and other Bureau marketing efforts are dealt with on an individual basis. The typical leisure traveler to the Roanoke Valley is found within a 500 mile radius. Currently, research is being conducted by both the Bureau and the Virginia Tourism Corporation to better establish the demographics of our target market. The Bureau's research is ongoing while Virginia Tourism Corporation's initial information should be available in May. Competition The Roanoke Valley Convention and Visitors Bureau competes on a state, regional and national basis for meetings, conventions, group tours, athletic events and leisure travelers. In most cases, the competition does not have a better product, but does possess superior marketing dollazs. In the region, convention bureaus in Norfolk, Richmond, Williamsburg, Asheville, NC, Charlotte, NC and Chattanooga, TN all have budgets in excess of $2 million. Larger cities have even larger budgets and everyone competes for the same business in many instances. In an age of the global marketplace, with a diverse customer base requiring customized service, everyone is forced to provide that service or lose market share. The Roanoke Valley can compete successfully with any of these azeas Page 20 Market Analysis (con't)... in offering service and facilities... however, the Valley is lacking is in the Bureau's inability to convey that message to our customers with the same frequency and reach as the competition; due to the lack of funding. Marketing Strategies The Roanoke Valley Convention and Visitors Bureau uses a proven process for identifying, targeting and reaching potential audiences. Research from both Bureau sources and the Virginia Tourism Corporation help to identify potential visitors, tour operators and meeting planners. An ongoing assessment of facilities and products required to meet the needs of these potential clients also occurs. From these two sets of information, the Bureau is then able (on a limited basis) to utilize various marketing tools to turn these potential clients into paying customers. Each group of potential clients requires a different "mix" of marketing techniques to most effectively reach them. In the case of meeting planners, the use of limited, image advertising in appropriate trade publications occurs, followed up with a combination of sales calls, trade shows, sales blitzes and familiarization trips. While this sounds like a straight-forward process, Bureau staff spends countless hours qualifying leads generated from ads, sales calls and trade shows, in order to determine the best possible potential clients to pursue. To this end, the Bureau has initiated a program locally for governments, education facilities and local civic, groups which will aid in the process of identifying and targeting potential customers. Page 21 Market Analysis (con't)... Advertising is also aided by a cooperative program involving local hotels and meeting facilities. This effort also carries over into the publication of a fulfillment piece -the Meeting Planners Guide, which lists available facilities and their description. The Group Travel market is less dependent on advertising and much more dependent on trade shows, direct mail, sales blitzes and familiarization trips. Again, staff spends time researching the potential market for the "best fit" between tour operator needs and the tourism product in the Roanoke Valley. Targeting those operators within a 500 mile radius. Follow up includes a Group Tour Manual, which is produced cooperatively with the local and regional tourism industry. The leisure traveler provides the largest number of visitors to the Roanoke Valley, but is the most difficult to reach and track. The Bureau relies heavily on media advertising (print) in select publications within a 500 mile radius of the Roanoke Valley. The staff also proactively seeks out travel writers for the purpose of generating stories on the area. This program has been successful in generating "free" publicity and will be expanded upon as resources allow. The Roanoke Valley Visitors Guide, which is a cooperative effort with Downtown Roanoke, Inc., Salem and the tourism industry, acts as the fulfillment of generated requests. Another medium with great potential for reaching all of the Bureau markets is the Internet. The Bureau has established a website on the Internet and has entered into a partnership with Roanoke.com to facilitate customers finding the location. Staff is still in an upwards (earning curve as to most effective uses of the Internet and the capabilities it holds. Page 22 Market Analysis (con't)... Last, but not least, the Bureau's cooperative marketing efforts and active roles in such organizations as Shenandoah Valley Travel Associatioq Blue Ridge Parkway Association and the Virginia Hospitality and Travel Association continues to pay dividends. The Bureau's involvement provides a presence on a regional basis which would not be achievable as a single entity. While the RVCVB has done a good job in targeting and reaching markets in all three azeas mentioned above, there aze still some challenges which require attention. Additionally, expanded reseazch is required to better identify tazget markets and potential customers. Conversion studies and surveys of visitors also need to be added to determine customer satisfaction and unfulfilled needs. An overall image for the azea must be reseazched, developed and implemented. This image will tie together all aspects of Bureau marketing and provide an "umbrella" for private businesses and organizations to implement their marketing strategies as well. As funding increases, the Bureau must expand its advertising efforts from general image- type ads, to more niche markets where appropriate. There are several options available on both the leisure side and the convention side. Sports marketing and international travelers have promise to be increasingly important to the area long-term, but only if the Bureau has the resources to pursue these markets. Both require long-term commitment to build viable markets, but each has potential based on Page 23 Market Analysis (con't)... efforts already ongoing in the azea, i.e. sister cities and Salem sports efforts. The RVCVB has done a good job to date with Limited resources in identifying and pursuing appropriate market segments for the area. Those groups and/or individuals which represent the highest potential return on the investment of time and dollars aze selected. The challenge which faces the Bureau is expanding this effort not only within current markets, but to continually seek new potential markets. This is not an easy process nor a short, inexpensive one. However, if the Bureau can find the resources to implement this program, the rewards will justify the effort. Page 24 The Roanoke Valley Convention and Visitors Bureau has two (2) sets of constituencies which they represent. The first group is the investors who provide the funding which makes the Bureau operable. The investors consist of local governments (City of Roanoke, County of Roanoke, City of Salem, Franklin County and Craig County) which provide approximately 90% of the Bureau funding, the Virginia Tourism Corporation which annually provides up to $8,000 in matching funds and nearly 1401oca1 business members who provide the balance of the funding. The second constituency are the stakeholders. This group consists of businesses who do not support the Bureau monetarily, yet benefit from the efforts of the Bureau to attract visitors to our area. This group has a vested interest in seeing the Bureau be successful with its programs and, in many instances, supports the RVCVB through advertising or in- kind services. The RVCVB's financial situation has remained relatively stable over the last four years. Dependent primarily on government funding with no direct mechanism for increases based on performance, the Bureau's buying power has decreased over time, while collected tourism taxes have increased! With the current budget at $690,000 an increase ofover $200,000 would be needed to replace. the 30% buying power lost to inflation. The challenge of the situation is more than just replacing lost "buying power." The Bureau mud establish a dependable, sustainable funding mechanism which is performance based and will grow as the tourism industry grows in the Roanoke Valley. To that end, the Bureau is proposing a funding program for local governments (City of Page 25 Financial Info (con't)... Roanoke, County of Roanoke and Salem) based on 8% of the average previous four years tax collections of lodging, meals and admission taxes. By using a four year average, there is less chance of volatile "swings" in revenue due to factors beyond the control of either government or the Bureau. The Bureau understands that the 8% "formula" may not be the best method of determining the level of investment for all government entities involved. The formula is rather a guideline for investment which provides equality to all of our government investment partners. The bottom line is to increase the investment level to a point where the Bureau regains its ability to compete effectively for business. If this plan was put into effect immediately, it would generate approximately $280,000 additional dollars for the Bureau. This would be asking for more than substantial increases from 2 of the 3 government sources involved so the Bureau is proposing implementing the funding over the next two years. The following tables show current funding levels, proposed funding at below 8% for next year (FY 98/99) and an estimate of funding for the following 2 years, based on 8%. This process addresses the short term needs of RVCVB funding to return it to a more competitive position in the marketplace. It does not address the need for the substantial funding needed long term ($1.5 million by FY 2002/2003) although some of that will be generated by increased marketing in the short term. As has been noted, local governments are currently investing about $650,000 annually in the Bureau's operations. These same local governments received approximately $13 million in tax revenue this past year from lodging, meals and admissions taxes -- taxes paid Page 26 Financial Info (con't)... by visitors, conventioneers, etc. Assuming, conservatively, that the Convention and Visitors Bureau is responsible for only 20% ($2.6 million) of this tax revenue, it is still generating a four to one return on investment. Certainly a reason to consider increasing that investment... There are still many challenges which exist. Expanding the membership base and involving additional local governments such as Vinton and Botetourt County are two of the most pressing. However, by systematically identifying needs and resources the Bureau can develop a fiscally responsible, sustainable funding program which will ensure that it remain competitively viable well into the 21st century. Page 27 Admissions, Lodging and Meals Tax Revenues* 14, 000, 000 13,000,000 12, 000, 000 11,000,000 10,000,000 9,000,000 RVCVB Budget* 1, 1, * Please note -the years covered by these two graphs do not correspond. Also the graph representing the RVCVB Budget represents rp oposed spending in the last 3 years. Page 28 r N ~ v ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~_- ~-- r r r r r ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ r, r ~- ~-- ~ 1995/1996 1996/1997 1997/1998 1998/1999 1999/2000 2uuu~zuul 1998/1999 Proposed Budget [ncon:te projediotu: ~ ~ es>S9I s 000 521 ~'~ City of Roaroke , 000 163 107.300 County of Roarwke . SS,000 10,000 City of Sakan 000 1 300 t:aunty , ~~ 2,aoo Fnmtl~t Cowry u ~ 14,000 UGw stembaalwp Dws >~ ).500 ~uaest htoome 7 7,000 vlc Daertiau .~ 830 et~dtuR niam2~teon u s,aoo Ptotoooottal Pmloots S 000 R000 Y~ot Qtide Revao~e 0 0 Maury Matlret RoBova 0 5.000 9 Uill Stop Sales ~~ _ • 689)30 TOTAL PROJECTED INCOME: 80'1,350 ~ 249,210 229,639 ~O ~ ~y °~ ~'~ 100 )65 51RPott Pxpaua ~ . 689)50 1998/1999 Proposed Bud=et Expenditure Projections: ADMINISTRATIVE COSTS DeeccLotloa FY 9EH9 8Lffi4!~ ~~ 8lSf31 ~~ 134,320 121,)70 ~ baual,hk) 21,500 23,000 ~~ Taxrs 11,7'73 1),619 Re0[anad 6,720 619 ~y ~,a,,,ee 2.so0 2,000 IXteciorl,ia63ty 2,500 2j30 ~~~ Salaciea 1,730 1,300 t F«s $000 7,000 6.att )8,615 )6,801 Pat~B 1,300 4,000 lletities ).500 3.000 7anAaial )•~ )'~ Miac 300 300 Tempauy Help 1.000 -~ SUB7'OTAy 2M,210 229,659 1998/1999 Proposed Budget Expenditure projections: SUPPORT COSTS ---- r[srssls! tool ~C S<tpppes 6,000 5.000 AtH Dtrs t SUba 6,300 3.600 Of6tt &tQphes ~ ~ 14,000 12,000 Olt~oe 12,000 12,000 MacLL )'000 2'000 Ttutsp«ta~ 14.000 11,000 Hddt/Meala. etc• 17,000 14,000 LoealM~age ),500 2,300 1~1Feea 1'300 1,000 I.fse. J.442 Si187C71TAL 18,300 63,100 1998/1999 Proposed Bndtet Ellpadihtre projediotu: MARKETING Sc PROMOTION itnsfelf:a Salaries wytaaTaxes Reuranau we staa(p.n-ttne) Ptoeootian Re+eatdJlma6a Cartvendon Advatiavq CavtmnedOrouP ~'e+~^6 Ptintit~ OduLd7Stwor T~oon SttY1L+t b COIpe7lhOtta Mememttip It~m.6K+ PastagdS~ppin6 Tekpharc Prottwticaal Ptojee4 ~. sueTarel. 17l1~ FY~703 1 l6~ ISIS ~ 18,245 16,61E a,29s 7•~0 ~~ ~ 26,000 ~•~ 9,000 ~'~ 16,000 73,000 S 1,000 b ~ 28,000 (7,300 IL.000 21,000 19,21 t 2,000 ~•0°° ls,ooo ~•0°° 20,000 17,300 1,770 ~~ 2.000 -_ 179,640 ~~ 1 Page 29 19998000 Proposed Budget Income Pcojodioat: gsycss t]ry olRoerwke Canty oCRouake ~Y oCSalan QeK CaQLLY -fue Mmebaalup Dua Leter'st 6toeme VIC Datalims Ytdfor Qdde Revvme Macey Marlmt RaOova C>;ill S2iop Ssln p~ffrzooo Sss,4so 228,430 90,610 2.000 ~~ 45,000 3,300 >.~ [30 0 6,000 0 0 971,890 1 ooonnnn Rl IiXiAT TOTALS TOTAL PROJECTED INCOME: 97 (,890 Aemiroserzlive ~.~ 230,210 ~ ~~ 637,680 Stippart ~n ~'~ 971,890 1999lL000 Proposed Budget 19998000 Proposed Budget Expendittue Projections: Expenditure Projediore: ADMINISTRATIVE COSTS SUPPORT COSTS DectrLetlee Dcccrtetlo_e Sslarin EY ffrz000 1 VIC ~ daWtbl'a) 27,500 Affi Duet t SLbs Otfia Supplies # F~ PsyroBTaxn ~~ 11,773 6,720 Of6oe F4~u ljsb3ty lrts~uaroe isbih'ty Duector I 3•~ 2•~ _ - motion . Cp1Y01Rdl Salviet 1,730 Hdda/Meds, ete. Aocamtieg F«s 4~ 1'O~ ~~ Lgsl Fen RW p~~ ~.~ 4,300 Afitc. ' 1101fin 3.300 AL SU67~D1 )snifaid 3•~ Mice. l •~ Temporary Help 1.000 ~~~~, 230,210 19998000 Proposed Budget Expenditure projediau: MARKETING & PROMOTION ~ ffrtaaa ~~ Sthcia rty~al 163,870 P+rcou T.xn 1>r~u s,29s vtc suatpsrtame) nolion P 4~ x•00° ra R et~tm. e 11,270 aar ~ ~~~ wd~r 60,000 ~ usooo ~ 7sooo ~ Re~ua6a~ 21,000 saviee to Conrattiorr ~•00D 000 3 Metobaalup ~~ , 000 47 p . , 000 21 T ~~ , 000 3 PronwCOnal Projects , M"uc. SUB'rdrAL -7.444 ~7•~ F'~r ffrzooo Pnoesed 6,000 6,300 11,000 t 1,000 3,000 13,000 t 9,000 1,300 1,300 I"S00 &,000 Page 30 20002001 Propoaed Budget Income projxtions: FY 20008001 ~Y[[f. City o[ Roanoke trooo~eC 610,000 2)5,000 County of Rosrtoke 95.000 City of Stan 2,000 Cn8 Coumy t kti C P X000 oun y n nn -fue Membetsl~ Lana 18,000 )'~ Interest 6aoosue HC ~~ b D )i ),000 1'~ ta an [ttoeLme l sht Promotiaul Project 0 6 ~ Ynita Guide Rtraoae - 1.007 ~ ~000l200I Ri1IX3ETTOTAL.~ TOTAL. PROJECTED INCOME: 1,007,500 Adoinisbntive Pxpataes 266,500 ~~~ i 616,000 si~poct ~~+ 95000 l,aa7,soo 20002001 Proposed Budget 20002001 Proposed Bull=et Expenditure Projections: Expenditure Projediotu: ADMINISTRATIVE COSTS SUPPORT COSTS pescrlotlou FY 20008001 Q Sala+ies FY 2000/2001 lrsQeaed 111,0)6 VIC Supplies yrsoered 7,500 &~ Insunvta )0,250 AlII Lana tr. Subs Ot6ee a 15.000 Payroll Taus 13.662 7 052 OfLcc ~ 15,000 Relitemmt [nb31y Insurance , ).~ ) ~ ~ )000 16.000 Director Ihb3ty Coneu~tion SaWia . 2,000 Holds, Meals, ere. I.oeal M~eage 21,000 1000 Aooosu~Otq Fees 8,500 11 000 legal Fern 1~ Rad Patlmtg , 5.000 ~. SZJB'l17'TAI. 95,000 Ilbtitia 1~ Janitorial )~ Idisc. l•~ Temporary Help 1.000 S(1B'IC7fAl 2 20002001 Proposed Bad=et Expendidue projeclioru: MARKETING & PROMOTION ~1 ~~ p(1 ~~ 1'71165 P.ymaTaxrs R ti ~ d p'~ 8709 s t m>a VIC Stiff(pat-time) ti P 6'~ ~'~ on romo 16,000 Mvatiaai C ti ~'~ g astva wt ~~ 110,000 ~ 73,000 [ 'rv ~~ P d bQ/Sb 21,000 ~ o o Servile b Catrentiona 18'000 Membaa6ip Is~ativet )'S~ 50.000 PaRageJSfi~puig . . 2).000 1 ~~ 0 Prosnotiaul Project kLsc. -~ Page 31 ~~ ~,~ There are any number of operational risks facing Convention and Visitor Bureaus in general and the Roanoke Valley Convention and Visitors Bureau is certainly not exempt. Invariably, these risks are uncontrollable by the Bureau. The first and foremost risk is funding. With no dedicated funding mechanism in place, the Bureau is literally at the whim of funding sources for support. Although the RVCVB does a good job of documenting progress, return on investment, etc., it still must rely on arbitrary decisions of elected officials and individual members who face more demands for dollars than there are dollars available. A second risk is a major change in the business environment of the nation. Things such as recession, inflation, war, tax changes and energy issues all may negatively impact the ability of the Bureau to function efficiently. Again, while not being able to directly change this, the Bureau staff must be aware of changing business trends, the economy and industry issues. The Bureau must try to anticipate change so as to productively respond to situations rather than react to them. A third risk is a change in the competitive balance of the marketplace. This can be a major new facility or destination attraction in a major competitor or the loss of a major facility or attraction in the local product mix. Anything which adversely alters the offering of the area's tourism assets to our clients allows for the opportunity to lose market share. Page 32 Risk Analysis (con't)... An increased commitment by a major competitor or competitors towards increased marketing is also cause for concern. Loss of market share for any reason is detrimental not only to the Bureau, but to the region as a whole. In short, the RVCVB may be potentially impacted by a number of factors outside its immediate control. The most effective defense against these risks is for the Executive Director, Staff and Board of Directors to stay aware of the changing business climate both inside and outside the tourism industry and be prepared to react decisively in order to diminish risk or take advantage of favorable situations as they occur. Page 33 The Roanoke Valley Convention and Visitors Bureau is a non-profit organization representing the tourism industry in a multiple jurisdictional environment. As a marketing organization, the Bureau competes regionally and nationally for a multiple client base, including meeting planners, tour operators and leisure travelers. While there are a number of positive factors occumng in the Roanoke Valley, particularly in terms of product development, the Bureau is at a pivotal point in its existence. Past performance of the Bureau has played a critical role in the growing tourism component in the Valley. However, as promotional dollars have stagnated, competition has increased, negatively impacting market share. Additional investment by the private sector and local governments have increased available product, but done nothing to increase marketing dollars which in turn generates additional visitors. The tourism industry, when in "sync", is very cyclical. Marketing dollars generate visitors, which generates increased spending, which provides increased jobs, tax revenue and business revenue, which leads to increased investment in the area. With new "product" there are additional items to market, the marketing dollars increase and the cycle starts over. The challenge for the RVCVB Board and Staff is the restoration of the marketing dollars back into the cycle. Everything else has grown, but as marketing dollars have remained flat, growth in taxes and revenue have flattened out. Over time, this will negatively impact investment in facilities, job creation and tax revenues... the cycle in reverse. While this point has not been reached yet, it is on the "horizon" unless the Bureau can establish a new commitment from its investors. Page 34 Conclusion (con't)... "Potential" is a powerful word and the Roanoke Valley's tourism industry has the potential to continue to be a major economic force in the Valley. The Board and Staffof the RVCVB are committed to seeing this potential fulfilled and ask for the help of their investors and stakeholders. A strong tourism and meeting product exists, a viable plan is in place to market the product, all that is lacking is the investment to make it happen. Page 35 ACTION # ITEM NUMBER ~- •~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: Work Session Providing an Update on Spring Hollow Reservoir Recreation Master Plan and Fisheries Evaluation COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The construction of Spring Hollow Reservoir in 1994 was the beginning of a new drinking water supply for Roanoke County. It also presented a unique recreational opportunity. Shortly after the reservoir was constructed, Roanoke County hired the engineering firm of Hayes, Seay, Mattern and Mattern (HSMM) to prepare a recreational master plan for the reservoir and surrounding property. The County also entered into an agreement with Virginia Tech to perform a water quality monitoring program and fisheries evaluation of the reservoir. The master plan was completed and presented to the Board of Supervisors in December 1996. The preliminary fisheries evaluation was also completed in December 1996 (see attached report) and the water quality monitoring program will be completed in September 1998. SUMMARY OF INFORMATION: Many of the attributes that make Spring Hollow desirable, also present challenges for its recreational use. Its remote and scenic location make access and providing infrastructure difficult. While its steep banks and clear water make it a very efficient drinking water reservoir, it will take creativity (i.e., pier construction) and annual stocking to make it a viable fishing location. •~ As these hurdles are overcome, its location is also ideally suited to hiking, picnicking, equestrian and mountain bike trails. It is our desire at this work session to share preliminary cost estimates with you and evaluate different alternatives to accomplish the goal of maximizing utilization of the reservoir, not only as a drinking water supply, but also as an environmentally sensitive recreational facility. SUBMITTED BY: 1~- Gary Rob rtson, P.E. Utility Di ector Approved ( ) Denied () _ Received ( ) Referred _ to Motion by: APPROVED: Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Harrison _ _ _ Johnson McNamara Minnix _ _ _ Nickens Virginia Polytechnic Institute and State University / _" 2 _ , The Charles E. Via,. Jr. Department of Civil Engineering Environmental Engineering and Environmental Sciences SPRING HOLLOW RESERVOIR FISHERIES EVALUATION DECEMBER 20, 1996 VIRGINIA TECH BLACKSBURG SPRING HOLLOW RESERVOIR FISHERIES EVALUATION A Study Conducted by Virginia Tech for Roanoke County, Virginia: by Mr. Douglas Holladay, Occoquan Reservoir Monitoring Laboratory The Charles E. Via, Jr. Department ofi Civil Engineering Dr. John Ney and Mr. Danie! Michaelson Department of Fisheries and Wildlife Science Dr. R.C. Hoehn and Dr. J.C. Little The Charles E. Via, Jr. Department of Civil Engineering and Dr. T.J. Grizzard, Occoquan Watershed Monitoring Laboratory The Charles E. Via, Jr. Department of Civil Engineering December 20, y 996 SPRING HOLLOW RESERVOIR FISHERIES EVALUATION A Study by Virginia Tech December 20, 1996 INTRODUCTION On September 16, 1996, an electrofishing survey of Spring Hollow Reservoir was conducted under the provisions of a grant from Roanoke County to Virginia Tech's Charles E. Via, Jr. Department of Civil Engineering in Blacksburg, Virginia, and the Occoquan Reservoir Monitoring Laboratory in Manassas, Virginia. The electroshocking equipment, boat, and field personnel to operate the equipment were provided by Virginia Tech's Department of Fisheries and Wildlife Science. Individuals from the Department of Civil Engineering and the Occoquan Watershed Monitoring Laboratory assisted. The objectives of the survey were: (1) to assess the current status of the natural fish populations that had developed in Spring Hollow Reservoir since it was filled and, based on the survey results, (2) to assess the potential for development of a productive recreational fishery within the reservoir. Spring Hollow Reservoir is a 158-acre, pump-storage impoundment situated in a steep-sided valley in Roanoke County; it serves as the County's major source of drinking water. Following dam construction, the reservoir was filled with water pumped from the Roanoke River, which is by far the major source of water. Only one minor tributary drains directly to the reservoir, but its watershed is a small fraction of the 540 acre watershed surrounding the reservoir. While submerged springs discharge to the reservoir, their contributions are unknown but most likely are minor. As will be discussed in this report, fish presently in the reservoir most likely originated in the Roanoke River and were introduced into the reservoir as it was filling. RESERVOIR SAMPLING LOCATIONS Six transects were established in off-shore waters around the periphery of the reservoir between like-numbered positions shown in Figure 1, and electroshocking was conducted as the boat maneuvered along these transects. Approximately 75 percent of the total reservoir shoreline was traversed during this operation; off-shore areas in reaches between different numbers on the map were not sampled. Spring Hollow Reserrotr Fiaheria Evaluation nal Pool El,~ 1410 feet king Volurne~ 3,200,000,000 gnl. Id Storage 3,800,000,000 gal. face Area: 158 Acres Wage Area; 540 Acres ~ Supply; Roanoke R1ver ;arhpUng Station tooo s Figure 1. Spring Hollow Reservoir Fisheries Evaluation, Trcnsects 1 -6. Shoreline areas between like numbers represent areas sampled for respective trcnsects. Shoreline areas between different numbers represent areas not sampled. Sprinq Hollow Reservoir 2 Fisheries Evaluotion FISH-COLLECTION PROCEDURES A Smith-root, Gas-Powered Pulsator (GPP) electrofishing unit, powered by a 230- volt generator and mounted aboard a 14-foot aluminum jon boat, was used to immobilize fish along the shoreline. Shocking was accomplished with a pulsed, direct current of three to six amps at a frequency of 60 pulses per second. Fish that rose to the surface were captured with a dip net and placed immediately in an on-board live well so that they could recover before they were processed. Once the electrofishing operation in each sampling area was completed, the captured fish were identified and measured to the nearest millimeter, then released unharmed. If field identification of any captured species was questionable, the specimen was preserved in buffered 10 percent formalin for later identification in the lab. RESULTS Survey results, which are presented in Table 1, include the mean total lengths of each species, the catch rate [in units of catch per unit effort (CPUE) per minute] from electoshocked areas, and the number of each fish species that were collected along each shoreline transect. Nine different species, all of which are resident in the Roanoke River, were represented in a total of 434 captured fish. These include the following: green sunfish (284 total): These were the most abundant species and accounted for 65 percent of the total catch. Among these, 89 percent were juveniles and 11 percent were adults. The juveniles were in two different year classes. Overall, these fish accounted for only 7 percent of the total catch. smallmouth bass (18 total): These accounted for only 4 percent of the total catch, and of that number, 88 percent were young-of-the year that were less than 150 millimeters (approximately 6 inches) long. White shiners and bluntnose minnows (126 total): These species; both of which could be forage for piscivorous (fish-eating) species in the reservoir, especially smallmouth bass; accounted for 27 percent of the total catch. These minnow species may play an important role in the future development of the smallmouth bass population in Spring Hollow Reservoir. Five other species (rockbass, black jumprock, shield darter, Roanoke logperch, and N. hog sucker) comprised the remaining 4 percent of the total catch. With the exception of rock bass, these species usually can be found in smaller streams and tributaries, but they and are not likely to establish strong populations in the Spring Hollow Reurwir Fisheries Evaluation 3 TABLE 1 Electrofishing Catch Data, September 16, 1996, Spring Hollow Reservoir Roanoke County, Virginia Sampling Transact Species Mean Total CPUE Number Time (min) (Fig. 1) Length (mm) (fish/min) Collected 14.33 1 Green sunfish (YOY) 65 1.54 22 Black jumprock 121 0.07 1 Shield darter 70 0.07 1 White shiner 114 0.70 10 29.16 2 Smallmouth bass 182 0.07 2 Green sunfish (A} 201 0.03 6 Green sunfish (YOY) 102 2.05 60 29.9 3 Smalhnouth bass 111 0.20 6 White shiner 105 0.03 1 Bluntnose minnow 81 2.40 72 Green sunfish (YOY) 99 1.47 86 9.26 4 Smalhnouth bass 111 0.43 4 White shiner - 0•~ 2 Bluntnose minnow - 1.18 11 Green sunfish (A) 102 1.29 12 Green sunfish (YOY) - 5.91 55 17.9 5 Smalhnouth bass 158 0.17 S Roanoke logperch 104 0.06 1 White shiner - 0.06 1 Bluntnose minnow - 1.06 19 Green sunfish (A} 102.8 0.44 8 Green sunfish (YOY) - 1.17 21 19.53 6 Smallmouth bass 280 0.05 1 Rock bass 190 0.10 2 N. hog sucker 230 0.05 1 White shiner - 0.51 10 Green sunfish (A) 96 0.26 5 Green sunfish (YOY) - 0.46 9 CPUE =Catch Per Unit Effort A =Adult YOY =Young of the year Spring Hollow Rexrvoir Fialuria Evaluation reservoir. Although few rock bass were found, they generally are hardy and, over time, probably will become established in the reservoir. DISCUSSION The fish species collected during this survey are common inhabitants of the Roanoke River and its tributaries. While their precise origin is unknown, three possibilities exist: The Roanoke River: Either immature fish forms (icthyoplankton and larval fish) or fertilized eggs, or both, were entrained in water pumped from the Roanoke River into the reservoir. These small organisms would easily pass through the pump screens. The appearance of a Roanoke logperch (Table 1) among fish captured during electroshocking is evidence of this possiblity because that particular species, which is an endangered darter species, is found only in the Roanoke River drainage basin. 2. A Former Farm Pond: A farm pond once existed in the now-submerged bottom of Spring Hollow Reservoir. Fish in the pond would naturally have escaped into the reservoir once the pond banks overflowed as the reservoir was being filled. 3. Transplanted Fish from Other Areas: Fish captured by hook and line in nearby ponds and/or the Roanoke River and released in the reservoir by the anglers is the third possible source of fish now present in the reservoir. As would be expected in any newly formed, unstocked reservoir, the vast majority of fish recovered during this survey were juveniles and young-of-the-year, which indicates either that fish have successfully reproduced in the reservoir or that fertilized eggs and/or larval fish were transferred directly from the river to the reservoir and subsequently began to grow. FACTORS LIMITING FISHERY DEVELOPMENT IN SPRING HOLLOW RESERVOIR Three essential features of any productive fishery are the availability of spawning habitat, an adequate forage base, and adequate nutrient concentrations to support algal production. These are discussed in the following paragraphs: Spawning Habitat. The reservoir-basin morphometry limits the availability of suitable spawning habitat in Spring Hollow Reservoir. The shoreline slopes rapidly, thus reducing the availability of shallow littoral areas, which are required for smallmouth bass Spring Hollow Reurnoir c Fisheries EWaluatioa -_ 5 spawning and nursery habitat. Consequently, smalhnouth bass reproduction likely will be limited. The shallowest regions of the reservoir are in areas along and adjacent to transects 3 and 5 shown in Figure 1. The two coves in the upper end of the reservoir provide the best spawning habitat in the entire reservoir. In these areas, light can penetrate to the bottom and support development of submerged aquatic vegetation. Aquatic vegetation, submerged structure, and cover are key characteristics of good spawning habitat; however, littoral areas in Spring Hollow Reservoir comprise less than 5 percent of the total shoreline area. Forage Base. The bluntnose minnow, white shiner, and green sunfish, which are prime forage for piscivorous (fish-eating) game fish, are presently the major forage species. Smallmouth bass may prey heavily upon the two minnow species, and, given the lack of available cover in the reservoir, the minnows will be easy prey. Green sunfish may be more successful in avoiding the game fish. As the game fish populations increase, the adult piscivores may deplete both the bluntnose minnow and white shiner populations in the reservoir. In most productive reservoir fisheries, large shad or alewife populations serve as open-water forage species. Because these are lacking in Spring Hollow Reservoir, juvenile green sunfish likely will be the most important and most abundant forage fish available over the long term. Algal nutrient concentrations. Spring Hollow Reservoir water-quality data collected by Virginia Tech and the Occoquan Watershed Monitoring Laboratory during 1996 indicate that the reservoir is a relatively unproductive aquatic ecosystem. Levels of phosphorus, which often is the nutrient that limits algal growth, are quite low (average 11 parts per billion, ppb, during 1996). Algae serve as food for microscopic aquatic invertebrate animals (zooplankton), which, in turn, are food for small fish. Thus, while excessive growth is highly undesirable, production of algae at some level is required to maintain fish populations because these plants are the basis of the aquatic food chain. The data clearly show that Spring Hollow Reservoir is a nutrient-poor system that in many ways resembles many infertile, unproductive lakes in other parts of the United States and Canada. CONCLUSIONS Spring Hollow Reservoir can become a productive recreational fishery only if it is stocked with game fish and managed by fisheries biologists. The reservoir could provide suitable cold-water habitat for a trout fishery, but annual stocking would be required. Additionally, aforage-fish prey base (e.g. alewife) would have to be established by stocking. Spring Hollow Reaerwv Fvheria E4alustbn 6 Development of a two-story fishery in the reservoir is possible. With proper management and a sufficient forage base, both a trout (cold-water species) fishery and a smallmouth bass (warm-water species) fishery could be established, but without stocking and management, the potential for either fishery is limited. With the existing limitations on forage fish and spawning habitat within the reservoir, smallmouth bass populations would not be able to withstand heavy fishing pressure. The extremely low numbers of smallmouth bass recovered during this study indicate that the indigenous population will not increase enough to support either a limited harvest or acatch-and-release type fishery. Green sunfish were the dominant species among all the fish recovered during this survey, but because they rarely grow to desirable sizes, they generally are not highly prized by recreational anglers. While green sunfish are the fish most likely to establish a large, stable population in the reservoir, the individuals most likely will be stunted. Because the terrain surrounding the reservoir is dangerous and the shoreline is steep, bank fishing in Spring Hollow Reservoir would be difficult at best under the present circumstances and is not recommended. If a recreational facility were established, the terrain immediately surrounding the reservoir would have to be improved and adequate launching and parking areas, as well as upgraded access roads, would have to be established. Because the primary purpose of the reservoir is to provide a source of high-quality drinking water for the citizens of Roanoke County, maintenance of the current, exceptionally good water quality should be given the highest priority. Recreational boating, should it be allowed at all, should be limited to boats with electric trolling motors. ACKNOWLEDGEMENTS The following Virginia Tech personnel contributed to the planning, execution, and reporting the electrofishing survey described in this report: Mr. Douglas Holladay, Laboratory Specialist, Occoquan Watershed Monitoring Laboratory, Manassas, Virginia; Dr. John Ney, Professor, and Daniel Michaelson, Research Assistant, Department of Fisheries and Wildlife Science; and Mr. Daniel McGinnis, Graduate Student, Charles E. Via, Jr. Department of Civil Engineering. Funds for this project were provided by Roanoke County through a grant to Virginia Tech. The grant is administered through the Charles E. Via, Jr., Department of Civil Engineering and the Occoquan Watershed Monitoring Laboratory under the direction of Dr. Robert C. Hoehn, Professor; Dr. John C. Little, Assistant Professor, and Dr. Thomas Grizzard, Associate Professor and Director of the Occoquan Watershed Monitoring Laboratory. 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R AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON JUNE 23, 1998 RESOLUTION 062398-7 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Jam. Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Executive Session i' l"a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 1998 RESOLUTION 062398-8 PURSUANT TO TITLE 25, SECTIONS 15.2-1904 AND 15.2-1905, AND SECTIONS 33.1-119 THROUGH 33.1-132, OF THE CODE OF VIRGINIA (1950, AS AMENDED), TO AUTHORIZE THE ACQUISITION OF, AND IMMEDIATE RIGHT OF ENTRY TO, A PERMANENT 20' DRAINAGE EASEMENT, TOGETHER WITH RIGHT OF ACCESS AND A TEMPORARY CONSTRUCTION EASEMENT, FROM NYNA S. MURRAY (TAX MAP #28.09-2-4) BY EMINENT DOMAIN PROCEEDINGS BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a permanent drainage easement, twenty feet (20') in width, is necessary for public use in connection with a County project to correct an existing drainage problem across the property of Nyna S. Murray, located on Shadwell Drive and designated on the Roanoke County Land Records as Tax Map #28.09-2-4, and to provide for future maintenance of said easement. 2. That the project is necessary for the general health, safety and welfare of the public, and specifically is necessary to enable the County of Roanoke to guarantee adequate drainage to the Virginia Department of Transportation for the streets in Belle Grove Subdivision, currently serving approximately fifteen (15) households of County citizens, to be accepted into the Virginia secondary road system, and in order to ensure proper management of drainage along Shadwell Drive for the benefit of all citizens using that road. 3. That acquisition of a permanent 20' drainage easement, with right of access and a temporary construction easement, is required for the management, collection, transmission, and distribution of any form of drainage, including but not limited to stormwater drainage, and for the installation of facilities related thereto, specifically including an underground conduit system, extending from the outfall of the stormwater detention area in Belle Grove Subdivision, through the Nyna S. Murray property along the western boundary of the adjoining property owned by Michael and Joy Ann Murray, to the existing drainage easement along Route 605 (Shadwell Drive). 4. That the easement required for this project is through the property of Nyna S. Murray, located on Shadwell Drive in the Hollins Magisterial District of the County of Roanoke, Virginia, and is more particularly described as follows: A perpetual DRAINAGE EASEMENT, approximately twenty feet (20') in width and consisting of 0.18 acre, to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present or future drainage courses, ditches, lines, pipes, conduits, facilities, and other necessary or related structures, appurtenances and improvements, for management, collection, transmission and distribution of any form of drainage, including but not limited to stormwater drainage, together with the right of ingress and egress thereto from a public road, and together with a temporary construction easement, upon, over, under, and across a tract or parcel of land conveyed to Alfred M. Murray and Nyna S. Murray, husband and wife as tenants by the entireties with right of survivorship, by deed dated November 13, 1952, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 481, page 324, and designated on the Roanoke County Land Records as Tax Map No.28.09-2-4. Alfred M. Murray departed life on February 19, 1991, and fee simple title became vested in Nyna S. Murray by right of survivorship. The location of said perpetual drainage easement is shown stippled and designated as "DRAINAGE EASEMENT' upon the plat entitled'Plat Showing Temporary Construction Easement and Drainage Easement' dated February 13, 1998, prepared by Lumsden Associates, P.C., attached hereto as Exhibit A and by reference incorporated herein. The location of the temporary construction easement and the easement for ingress and egress, consisting of 9,635 square feet, more or less, is shown cross-hatched and designated as "TEMPORARY CONSTRUCTION EASEMENT" on the above- described plat attached as Exhibit A. The temporary construction easement and easement for ingress and egress shall be operative and in effect during 2 any period or phase of construction, installation, improvement, inspection, maintenance, repair, replacement, or alteration of the drainage system and appurtenant facilities, but shall otherwise be inoperative and of no force and effect upon completion of the project. 5. That the fair market value of the permanent drainage easement, together with right of access and the temporary construction easement, is $2,873.00. The sum of $2,873.00 has been offered, and is hereby re-offered, to the property owner for purchase of the above-described easements by the Board of Supervisors of Roanoke County, Virginia. 6. That it is immediately necessary for the County to enter upon and take possession of such property and commence construction of said drainage improvements in order to ensure proper management of the drainage, to have the streets in Belle Grove Subdivision accepted into the Virginia secondary road system for maintenance purposes, and to more adequately serve the needs of the citizens of Roanoke County, and to institute and conduct appropriate condemnation proceedings as to the above-described easements as provided by law. 7. That a certified copy of this resolution, to be sent by certified mail to Nyna S. Murray on or before June 26, 1998, shall constitute notice to said property owner of the offer to purchase as set forth above and the intent to enter upon and take possession of the subject easements to commence construction, as provided for in Sections 15.2-1904 and 15.2-1905, and Sections 33.1-119 through 33.1-132 of the Code of Virginia (1950, as amended). 3 8. That the Capital Fund is hereby designated as the fund from which the judgment of the court in the condemnation proceedings shall be paid to the property owner. 9. That the Board does hereby invoke all and singular the rights, privileges, and provisions as to the vesting of powers in the County under the Virginia General Condemnation Act (§25-46.1, et sew. ), Sections 15.2-1904 and 15.2-1905, and Sections 33.1-119 through 33.1-132, of the Code of Virginia (1950, as amended), all as made and provided by law. 10. That the County Administrator, or an Assistant County Administrator, and the County Attorney are hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition through eminent domain proceedings, or otherwise. 11. That this resolution shall be effective on the date of its adoption and the property owner shall have thirty (30) days following the sending of notice, i.e. the certified mailing of this resolution as provided herein, within which to contest this taking and immediate right of entry as provided in Section 15.2-1905.C. of the Code of Virginia (1950, as amended). On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: 4 /T ~ ~~<~~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Vickie L. Huffman, Assistant County Attorney Arnold Covey, Director, Community Development John W. Birckhead, Director, Real Estate Assessment 5 a o-• W 6'+~ ~ R G7 D 6, W W d J `~ m ° o~a~~ !!.f 31I1~~ Q[ r E-~ Z °' ~ ' '~ ~w-+ ~ Z ~UZ ~ ' } j ti ~, a Z . y a E"~ ~ w~ ~ ic~ iv Q m a c~ o~i w t ~~ W ~a~ ~~ ~ ~ Vo¢ t n~~.,iW ~ m o < N~'ui a~~~ ~~~ ~~w ~ a.~Z Wow d ~~~~iiim~ ~ZZ ~ o ~ wW~ N !~! + ~ n z U 'Q']i a ~iz~ ~ w ~ z ~ w ,J (M~a ,og) g ~ Q 3n~aa "~~~M~d~--~ Q L O 9 a B ~ n ~ ~ -_'~-- --. ~ - _ ._ -- - - r~1 n _..-_ --,... i~~ ~o ~ ~ ~i / ~~ e Qc~~i v ~ ~ ~y~. ~g~ ~~~ m ~~~ o~~ ~~~ ~~~ ~~~ ~~ p p ~~h ~~ ~z W =3~~~ 3~~~;~~ .~~~~~~~ ~~~~~~~ ~ ~: N '. 00 123 ~~ N~~~ o~~~ ~~~~ tip= -- 58.61' ' ___o..~~'- o..~ -- .~~:: .~, ~ ~ '' ~ ..: ~: o ti~~~ \; ~ ~~ d ~~~m ~o ~~~ Ot6[ / ~~ ` WNYN XJIl10 W N ~I' 1 O~ i r' `' ~~~ °r -_ ~~. ~~a ry ~ ~~ ~~ ~ ` ~ ~ w ~~ N~~` ~ o~~~ W ~~~~ Q~ 2 ti4=m "------__ -"--- i 4 ~ O O - ~- i ~1 - O y ~ - • --_____o ~ V ~-, ~ ~ ~~~ X01, phj ~ 3 ~ O ,` ~ . 1 1 ~ ~^ ~ , ~ ~' o . _ O ~ p N 'h ~ ~~" \ 2 p ~~ ~h 2 \ = ~ ~ V h ~O Q ~o!~~~ ' ~ ~ 1 \ `` ~~ ~ ~ 11+~j~{ LL .. ~. ~ ~W~ ~ O ~ ~~ K ~ , m V O N ~ 2 ~ m ~~~ ~~ m ~ ` Q y. 4 m~ m \ N 1 ~O ° \ W11 ~~ 5-l -t 0 ~r ACTION NO. ITEM NO. S - / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: Adoption of a Resolution Pursuant to Title 25, Sections 15.2-1904 and 15.2- 1905, and Sections 33.1-119 through 33.1-132, of the Code of Virginia (1950, as amended), to authorize the acquisition of, and immediate right of entry to, a permanent 20' drainage easement, together with right of access and a temporary construction easement, from Nyna S. Murray by Eminent Domain Proceedings. COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. EXECUTIVE SUMMARY: This public hearing, continued from May 12, 1998, to May 26, 1998, and continued again to this date, has been scheduled for consideration of the adoption of the proposed resolution to authorize condemnation of a drainage easement across the property of Nyna S. Murray. In accordance with §25-46.5 of the Code of Virginia (1950, as amended), a final bona fide offer of $2,873.00 was extended to Ms. Murray for purchase of the permanent 20' drainage easement, right of access, and temporary construction easement as shown on the attached plat, dated February 13, 1998, prepared by Lumsden Associates, P.C. The offer was based upon an independent M.A.I. appraisal of the fair market value of the easement to be acquired and damage to residue, if any. Ms. Murray has not accepted the offer. Ms. Murray has also been notified by certified mail of the scheduling of this public hearing. BACKGROUND: Nyna Murray is the owner of property, designated on the Roanoke County Land Records as Tax Map #28.09-2-4, located on Shadwell Drive and adjoining Belle Grove Subdivision along the rear property line. On August 19, 1997, the Board of Supervisors considered three related items involving the Murray property and Belle Grove Subdivision. The prior board reports and actions, referenced as Items A-081997-S.a, A-081997-S.b, and A-081997-S.c, have been sent to the Board 5-~ for review and are incorporated herein for further background information. In Action No. A-081997- S.c, the Board authorized staff to proceed with acquisition, as provided by law including eminent domain proceedings if necessary, of a 20' drainage easement to extend from the stormwater management facility in Belle Grove Subdivision to the existing drainage easement along Route 605 (Shadwell Drive). Belle Grove Development Corporation noted an appeal of the Board's decisions from August 19, 1997, and those matters are currently pending in the Circuit Court of Roanoke County. SUMMARY OF INFORMATION: Following the previous Board action, staff met with the Murrays' attorney in a continued effort to resolve the issues, including renewal of the County Administrator's offer to settle the matter extended by letter dated June 25, 1997, and acquisition of the necessary easement by purchase for $5,000.00. Among other demands, confirmation on the proposed location of the drainage easement was requested by the Murrays. Staffadvised that engineering and survey work on the property would be necessary to determine the specific location, and requested authorization from the Murrays to enter the property for this purpose, as well as for an appraisal. The Murrays refused to authorize entry. Consequently, in order to gain entry for the necessary engineering work, staff was required to invoke the authority granted to counties under §25-232.1 of the Code of Virginia (1950, as amended), pursuant to which staff made a written request for written authorization to enter in early November, 1997. No response was received. Staff notified Ms. Nyna Murray, and Michael and Joy Ann Murray, that entry would be effected on specified dates in early December, 1997. The County's independent engineer, Michael S. Webb, P.E., with Lumsden Associates, P.C., has studied the conditions, feasibility, geotechnical evaluation, costs, and impact, (including estimated costs of easement acquisition and damage to residue based upon a preliminary appraisal of the two options for location of the drainage easement obtained by County staff), in connection with the drainage outfall project. The engineer has recommended installation of a conduit system from the outfall of the stormwater detention pond in Belle Grove Subdivision, along the property line of Michael and Joy Ann Murray, to the existing drainage easement along Shadwell Drive. County staff approved and concurred in the recommendation. This location is in accordance with the preference of the Murrays as previously expressed. The attached plat was prepared and construction plans were submitted to the County, all of which were forwarded to VDOT for review. VDOT required additional calculations, which have been provided. The plat was sent to Eazl G. Robertson, MAI, SRA, for preparation of a final appraisal of the selected proposed easement. The total estimated value of the proposed taking, as of March 13, 1998, was $2,873.00. 2 s-/ The final bona fide offer to purchase the easement for the fair market value of $2,873.00 was sent to Ms. Murray by certified mailing on March 26, 1998. Ms. Murray submitted acounter-offer on May 12, 1998, which was the basis for the continuance requests on this action. To date, staff has not received an executed settlement agreement from Ms. Murray. Staff recommends that the Board of Supervisors authorize initiation of eminent domain proceedings for acquisition of the necessary drainage easement for public purposes by adoption of the attached resolution. The permanent drainage easement, with right of access and a temporary construction easement, for the management, collection, transmission, and distribution of any form of drainage, including but not limited to stormwater drainage, is necessary for the public health, safety and welfare, namely in order to have the streets in Belle Grove Subdivision accepted into the Virginia secondary road system for the benefit of the citizen residents therein, including approximately 15 households, and in order to ensure proper management of drainage along Shadwell Drive for the benefit of all citizens in the area using that road. This step requires a guarantee by the County of the right-of--way and of adequate drainage facilities. Also, as a practical matter, the County will become responsible for future maintenance of the off-site drainage facilities in this situation. Furthermore, Ms. Murray has consistently maintained that the County/public is responsible for correction of the problem. Unless some settlement could be reached and finalized, condemnation is the only avenue remaining to the County to address the public need, as well as at least a portion of Ms. Murray's demands. Immediate right-of--entry is requested and recommended to proceed with the work during the current construction season. Delay until conclusion of the condemnation proceedings could result in postponement of construction for another year and would have a significant impact on all parties involved. Such entry would not work an undue hardship upon the property owner, as provision is made by this action for fair market value compensation and damages to be paid. FISCAL IMPACTS: On August 19, 1997, the Board authorized all costs in connection with this acquisition to be paid from the funds drawn on the developer's letters of credit. Due to the appeal, the funds are not currently available and future availability will depend upon the results in that appeal. Preliminary costs, such as the appraisal, the survey and the engineering, have been paid through the Department of Engineering & Inspections and are to be off-set against the fiznds drawn on the developer's letters of credit, upon a favorable conclusion of the pending litigation. The County's independent engineer and staff estimate the additional project costs for materials, construction, further engineering work, and litigation expenses to be $45,000.00. There is also the possibility that funds in addition to the County's appraised value could be awarded to the property owner by the court in the condemnation proceedings. 3 ~- l Section 15.2-1904 of the Code of Virginia (1950, as amended), providing for immediate right- of-entry to the project, requires the Board to identify the fund from which the judgment of the court in the condemnation proceedings shall be paid. Staff recommends that the Board designate the Capital Fund for payment of the condemnation award to Nyna S. Murray. Staff also recommends that the Board appropriate the additional sum of $45,000.00 from the Capital Fund for completion of the project, with any amounts expended to be reimbursed to the Capital Fund from the funds drawn on the developer's letters of credit for completion of Belle Grove Subdivision if and when the appeal is finalized and such funds become available. ALTERNATIVES: 1. Adopt the proposed resolution pursuant to Title 25, Sections 15.2-1904 and 15.2- 1905, and Sections 33.1-119 through 33.1-132, of the Code of Virginia (1950, as amended), to authorize the acquisition of, and immediate right of entry to, a permanent 20' drainage easement, together with right of access and a temporary construction easement, from Nyna S. Murray by eminent domain proceedings. 2. Adopt a resolution pursuant to Title 25 of the Code of Virginia (1950, as amended) to authorize the acquisition of a permanent 20' drainage easement, together with right of access and a temporary construction easement, from Nyna S. Murray by eminent domain proceedings, but without immediate right-of -entry. Decline to authorize initiation of eminent domain. STAFF RECOMMENDATION: Staff recommends Alternative #1 above. RESPECTFULLY SUBMITTED: Vic 'e . Huffma Assistant County Attorney 4 S-/ Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Harrison _ _ Johnson _ _ McNamara Minnix -_ Nickens 5 0 o y~ a4. W ~~~~~ ~ J ~ (- ~ ~~4~3 ll,~ 31/)021 QL r E-i °° Or 11~~ F-1 ~ Zi ~~ ~ ~ w ~"'va (Y ~ ~ >- j m fU cn a z . 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S B2 JO'41 " E ..: ~-anc~-~~ ~' -- 58.61, ; nc ~: ~::: ~.~ anc-__ e ~i ~ ~ / .~ ~j ~~ 123.63 cV ~ ~ ~' i ~ ~ ~~„ N7Bt71958"W ~ .~~~~~ ~~ey Q Qv~ ~~~ m ~~dh 00 '~ ~Q`- v ~~~, ~N ~~~m D ~O ~ti~ ~~~ ~ ~~~ ~~~ V W ~ ~ ~ ~ ~C]~ 066L "VV (~ (~-~ ~NYtl WJIIIB ~ ~ ~ ~{~ ~QZ ~D N~~~ ~~~~ Ic~ ~~~ ~4~2 ~~~~ lO`$ , ~ r 3~~~y~~ o ~~ o . y~~W~~~ m~~ N 1 ~ Na~~ ~u~~i~~NZ~ Q~~ ~ ~ o~~~ 2~ ~ ~ W ~~i ~~ -______________ _ '' D O ~ ZO g ~ ,,, ,~ - ----o ;o_ ~ _ m ., ~^ 3 ~ ~ ~ 3 ^ ~ ~ O ~ A H ~ "~ ~ ~ ~ \ \ ~ ~i ro [ ~ ~^ ~~ 2 \ 2 2 ~~~~ \ ~Ci Q ~ \\\ ~ ~ ~~ C5 v ~ y ~ in p ¢rn m Q ~ ~ 1 0 ~•~~ .~ ~~ \ ~m ~ ~ ~ ~ D D ~ W 11 ~ ~ ~, M 1 m 0 U ~/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JUNE 23, 1998 RESOLUTION PURSUANT TO TITLE 25, SECTIONS 15.2-1904 AND 15.2-1905, AND SECTIONS 33.1-119 THROUGH 33.1-132, OF THE CODE OF VHtGINIA (1950, AS AMENDED), TO AUTHORIZE THE ACQUISITION OF, AND IMMEDIATE RIGHT OF ENTRY TO, A PERMANENT 20' DRAINAGE EASEMENT, TOGETHER WITH RIGHT OF ACCESS AND A TEMPORARY CONSTRUCTION EASEMENT, FROM MYNA S. HURRAY (TAX MAP #28.09-2-4) BY EMINENT DOMAIN PROCEEDINGS BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a permanent drainage easement, twenty feet (20') in width, is necessary for public use in connection with a County project to correct an existing drainage problem across the property of Nyna S. Murray, located on Shadwell Drive and designated on the Roanoke County Land Records as Tax Map #28.09-2-4, and to provide for future maintenance of said easement. 2. That the project is necessary for the general health, safety and welfare of the public, and specifically is necessary to enable the County of Roanoke to guarantee adequate drainage to the Virginia Department of Transportation for the streets in Belle Grove Subdivision, currently serving approximately fifteen (15) households of County citizens, to be accepted into the Virginia secondary road system, and in order to ensure proper management of drainage along Shadwell Drive for the benefit of all citizens using that road. 3. That acquisition of a permanent 20' drainage easement, with right of access and a temporary construction easement, is required for the management, collection, transmission, and distribution of any form of drainage, including but not limited to stormwater drainage, and for the installation of facilities related thereto, specifically including an underground conduit system, extending from the outfall of the stormwater detention area in Belle Grove Subdivision, through the s _, Nyna S. Murray property along the western boundary of the adjoining property owned by Michael and Joy Ann Murray, to the existing drainage easement along Route 605 (Shadwell Drive). 4. That the easement required for this project is through the property of Nyna S. Murray, located on Shadwell Drive in the Hollins Magisterial District of the County of Roanoke, Virginia, and is more particularly described as follows: A perpetual DRAINAGE EASEMENT, approximately twenty feet (20') in width and consisting of 0.18 acre, to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present or future drainage courses, ditches, lines, pipes, conduits, facilities, and other necessary or related structures, appurtenances and improvements, for management, collection, transmission and distribution of any form of drainage, including but not limited to stormwater drainage, together with the right of ingress and egress thereto from a public road, and together with a temporary construction easement, upon, over, under, and across a tract or parcel of land conveyed to Alfi-ed M. Murray and Nyna S. Murray, husband and wife as tenants by the entireties with right of survivorship, by deed dated November 13, 1952, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 481, page 324, and designated on the Roanoke County Land Records as Tax Map No.28.09-2-4. Alfred M. Murray departed life on February 19, 1991, and fee simple title became vested in Nyna S. Murray by right of survivorship. The location of said perpetual drainage easement is shown stippled and designated as "DRAINAGE EASEMENT" upon the plat entitled 'Plat Showing Temporary Construction Easement and Drainage Easement' dated February 13, 1998, prepared by Lumsden Associates, P.C., attached hereto as Exhibit A and by reference incorporated herein. The location of the temporary construction easement and the easement for ingress and egress, consisting of 9,635 square feet, more or less, is shown cross-hatched and designated as "TEMPORARY CONSTRUCTION EASEMENT" on the above-described plat attached as Exhibit A. The temporary constn,iction easement and easement for ingress and egress shall be operative and in effect during any period or phase of construction, installation, improvement, inspection, maintenance, repair, replacement, or alteration of the drainage system and appurtenant facilities, but shall otherwise be inoperative and of no force and effect upon completion of the project. 5. That the fair market value of the permanent drainage 2 s -~ easement, together with right of access and the temporary construction easement, is $2,873.00. The sum of $2,873.00 has been offered, and is hereby re-offered, to the property owner for purchase of the above-described easements by the Board of Supervisors of Roanoke County, Virginia. 6. That it is immediately necessary for the County to enter upon and take possession of such property and commence construction of said drainage improvements in order to ensure proper management of the drainage, to have the streets in Belle Grove Subdivision accepted into the Virginia secondary road system for maintenance purposes, and to more adequately serve the needs of the citizens of Roanoke County, and to institute and conduct appropriate condemnation proceedings as to the above-described easements as provided by law. 7. That a certified copy of this resolution, to be sent by certified mail to Nyna S. Murray on or before May 15, 1998, shall constitute notice to said property owner of the offer to purchase as set forth above and the intent to enter upon and take possession of the subject easements to commence construction, as provided for in Sections 15.2-1904 and 15.2-1905, and Sections 33.1-119 through 33.1-132 of the Code of Virginia (1950, as amended). 8. That the Capital Fund is hereby designated as the fund from which the judgment of the court in the condemnation proceedings shall be paid to the property owner. 9. That the Board does hereby invoke all and singular the rights, privileges, and provisions as to the vesting of powers in the County under the Virginia General Condemnation Act (§25-46.1, et seg.), Sections 15.2-1904 and 15.2-1905, and Sections 33.1-119 through 33.1-132, of the Code of Virginia (1950, as amended), all as made and provided by law. 3 ~-/ 10. That the County Administrator, or an Assistant County Administrator, and the County Attorney aze hereby authorized to execute such documents and take such actions as may be necessary to accomplish this acquisition through eminent domain proceedings, or otherwise. 11. That this resolution shall be effective on the date of its adoption and the property owner shall have thirty (30) days following the sending of notice, i.e. the certified mailing of this resolution as provided herein, within which to contest this taking and immediate right of entry as provided in Section 15.2-1905.C. of the Code of Virginia (1950, as amended). g:\...\vlh\eng\murray.res 4 ACTION NO. ITEM N~ "' l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: ORDINANCE AMENDING AND REENACTING SECTION 21-79, "NULLIFICATION OR PRORATION UPON CHANGE IN STATUS." IN `ARTICLE III. REAL ESTATE TAXES', `DIVISION 3. EXEMPTION FOR ELDERLY AND DISABLED' OF CHAPTER 21. TAXATION OF THE ROANOKE COUNTY CODE, TO PROVIDE FOR A PRORATED EXEMPTION FOR THE PORTION OF THE TAXABLE YEAR DURING WHICH THE TAXPAYER QUALIFIED FOR SUCH EXEMPTION, IN THE EVENT OF DISQUALIFICATION DUE TO A CHANGE IN CIRCUMSTANCES COUNTY ADMINISTRATOR'S COMMENTS: *+`a~ J ~ ~%~~ . EXECUTIVE SU]VIlVIARY: This is the first reading of, and public hearing on, the proposed ordinance to amend and reenact Section 21-79, "Nullification or Proration Upon Change In Status." in Division 3. Exemption for Elderly and Disabled, Article III. Real Estate Taxes, of Chapter 21. Taxation of the Roanoke County Code, to provide for a prorated real estate tax exemption for the portion of the taxable year during which an elderly or handicapped taxpayer qualified. BACKGROUND: As a result of a citizen complaint and at the request of the County Administrator, this matter has been placed on the Board agenda for consideration of the proposed amendment. The situation bringing this matter to the attention of the administration was when a qualifying taxpayer departed life, leaving her real estate to her children. The non-qualifying event, under the current County Code, results in the exemption being nullified for the full taxable year; the proposed T- / amendment would result in proration of the exemption such that the nullification would be effective only for the remainder of the taxable year. The proposed amendment would also be applicable to disqualifying events other than death. SUMMARY OF INFORMATION: Section 58.1-3215 of the Code of Virginia authorizes the governing body to provide by ordinance for the exemption or deferral of real estate taxes for qualifying elderly or handicapped persons. This section also allows the locality the option of prorating the exemption in the event of disqualification. Roanoke County provides for an elderly and handicapped exemption, but provides for the prorated exemption only where there is a change in ownership to anon-qualifying spouse resulting from the death of his or her qualifying spouse. FISCAL Il~IPACTS: The proposed amendment will result in decreased real estate tax revenue, but the impact is unknown. The proration will be effective only in those situations where the exemption already applies. The actual amounts involved will depend upon the assessed values of the properties and the time of any year that anon-qualifying event might occur. ALTERNATIVES: (1) Hold the public hearing and approve the first reading of the proposed ordinance amending and reenacting Section 21-79, "Nullification or Proration Upon Change in Status" to provide for proration of the elderly and disabled real estate tax exemption in the event of disqualification, and schedule the matter for second reading on July 14, 1998. (2) Decline to adopt the proposed ordinance. Respectfully submitted, Vickie L. Huffman Assistant County Attorney 2 ~~ Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Harrison _ _ _ Johnson _ McNamara Minnix -_ _- - Nickens 3 -.- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23,1998 ORDINANCE AMENDING AND REENACTING SECTION 21- 79, "NULLIFICATION OR PRORATION UPON CHANGE IN STATUS." IN `ARTICLE III. REAL ESTATE TAXES', `DIVISION 3. EXEMPTION FOR ELDERLY AND DISABLED' OF CHAPTER 21. TAXATION OF THE ROANOKE COUNTY CODE, TO PROVIDE FOR A PRORATED EXEMPTION FOR THE PORTION OF THE TAXABLE YEAR DURING WHICH THE TAXPAYER QUALIFIED FOR SUCH EXEMPTION, IN THE EVENT OF DISQUALIFICATION DUE TO A CHANGE IN CIRCUMSTANCES WHEREAS, pursuant to the authority of Chapter 32, Article 2 (Section 58.1-3210, et sec .) of the Code of Virginia, 1950, as amended, the governing body of any county, city or town may, by ordinance, provide for the exemption or deferral of taxes on property for elderly and handicapped persons; and, WHEREAS, in `Article III. Real Estate Taxes', `Division 3. Exemption For Elderly and Disabled' of CHAPTER 21. TAXATION of the Roanoke County Code, the County of Roanoke provides for an exemption of the tax on real property for qualifying elderly or disabled individuals; and, WHEREAS, §58.1-3215 of the Code of Virginia, as well as the County Code, provides that a change in circumstances occurring during the taxable year which results in disqualification for the exemption shall nullify the exemption for the then current taxable year and the taxable year immediately following; and, __ WHEREAS, the state enabling legislation also authorizes any locality to elect to provide by ordinance for a prorated exemption for the portion of the taxable year during which the taxpayer did qualify for the exemption; and, WHEREAS, pursuant to §58.1-3215.B. of the Code of Virginia, §21-79 of the Roanoke County Code currently allows for a prorated exemption for the then current taxable year where there is a change in ownership to anon-qualifying spouse resulting solely from the death of his or her qualifying spouse, but does not provide for the proration in other circumstances; and, WHEREAS, in order to provide more uniformity and to improve administration of the real estate tax exemption for the elderly and disabled, the Board of Supervisors of the County of Roanoke, Virginia, has determined that it will serve the public interest and will benefit the citizens and taxpayers of Roanoke County to provide for proration of the exemption for the portion of the year during which the taxpayer qualifies; and, WHEREAS, legal notice of this amendment has been published in a newspaper of general circulation within Roanoke County on June 9, 1998, and June 16, 1998; and, WHEREAS, the public hearing and first reading of this ordinance was held on June 23, 1998, and the second reading on this ordinance was held on July 14, 1998. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 21, TAXATION of the Roanoke County Code be amended and reenacted as follows: 2 .--._... f Chapter 21. TAXATION* **** ARTICLE III. REAL ESTATE TAXES **** DIVISION 3. EXEMPTION FOR ELDERLY AND DISABLED PERSONS **** 21-79. Nullification or proration upon change in status. Changes in respect to income, financial worth, ownership of property or other factors occurring during the taxable year for which an affidavit or certification is filed pursuant to section 21-74, and having the effect of exceeding or violating the limitations and conditions, provided in this division. shall xt~.l::~t::~:::t~'~~~de!l~~t[:~~'::t~t~::ht~±Otte`t1~+~'~~~ttt~::~?vbt~~>:r~ and the taxable year immediately following; provided, however, that a change in ownership to a spouse who is less than sixty-five (65) years of age or who is not permanently and totally disabled, which results solely from the death of his or her qualified spouse, shall result in a prorated exemption for the then current taxable year. Such prorated portion shall be determined by multiplying the amount of the exemption by a fraction wherein the number of complete months of the year such property was properly eligible for such exemption is the numerator and the number twelve (12) is the denominator. 2. That the amendments to Chapter 21 Taxation, contained in this ordinance, shall be effective on and from January 1, 1999. g:~attorney\vlh~agenda\elderly. l 1 ACTION NO. ITEM NO . AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: Rezoning Request of Cicero Hall, Jr.; C-1 to C-2; Route 460 East COUNTY ADMINISTRATOR'S COMMENTS: On June 2, 1998 the Planning Commission considered this rezoning request and approved a motion to recommend denial to the Board of Supervisors. As a result of the Commission's action the applicant has modified his application and has requested that the Commission reconsider a scaled-down request at the July meeting of the Commission. A letter from the applicant is attached. The Commission has agreed to hold a new public hearing on July 7, 1998 to reconsider the modified request. All of the adjoining property owners and citizens who spoke at the Commission's June 2nd hearing have been notified of this reconsideration. The Planning Commission will forward its recommendation to you for your action on July 28, 1998. Staff recommends as follows: 1. Delay the scheduled public hearing on the rezoning U-/ 2 request of Cicero Hall Jr, and reschedule the public hearing for July 28, 1998 Respectfully Submitted, Approved, .;-' ~~ Terrance Har gton, AICP Elmer C. Hodge Departm t of ommunity Development County Administrator Action Approved Denied Received Referred to Motion by Vote No Yes Abs Harrison Johnson McNamara Minnix Nickens ~-/ Cicero ~-CaCI, ,Jr. 384 Challenger .~Lve. Roanoke, "V.~l 24012 June 12, 1998 Terrance L. Harrington Director of Planning County of Roanoke Dept. of Planning and Zoning PO Box 29800 Roanoke, VA 24018-0798 RE: Petition of Cicero Hall, Jr. to rezone 2.03 Acres from C-1 to C-2, Located on Rt. 460 between Trail Drive and West Ruritan Rd. Dear Mr. Harrington: I would like to request that the above referenced rezoning petition be sent back to the Planning Commission. There has been a significant change in the petition to rezone. The new zoning request will be to rezone approximately 30,000 square feet on the western most end of the 2.03 acre site to C-2. The balance of the parcel would remain C-1. The C-2 designation is needed in order to construct a Dry Cleaning business. My desire is to amend my previous application to rezoning only a portion of the property. If there are any other questions, please do not hesitate to call. Thank you, )e~~, ~~ r~ ~ J ~..~'~~ Cicero Hall Jr. u-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JUNE 23, 1998 ORDINANCE 062398-9 TO CHANGE THE ZONING CLASSIFICATION OF A .35-ACRE TRACT OF REAL ESTATE LOCATED NEAR THE INTERSECTION OF MCVITTY ROAD AND ROUTE 419 (PART OF TAX MAP NOS. 76.16-4-4 AND 76.16-4-4.2) IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF C-1 UPON THE APPLICATION OF VAUGHN Sz JAMISON, L.L.C. WHEREAS, the first reading of this ordinance was held on May 26, 1998, and the second reading and public hearing were held June 23, 1998; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on June 2, 1998; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing .35 acre, as described herein, and located near the intersection of McVitty Road and Route 419 (Part of Tax Map Numbers 76.16-4-4 and 76.16-4-4.2) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of C-1, Office District. 2. That this action is taken upon the application of Vaughn 8~ Jamison, L.L.C. 3. That said real estate is more fully described as follows: Beginning at a point on the northeast corner of Lot 1 (0.344 acre)as shown on a "Plat Showing New Lot 2 being a portion of original 4.363 ac. tract situated along McVitty Road, SW, Property of Northview Corporation" prepared by Buford T. Lumsden & Associates, P. C. dated 2 September 1982; thence with McVitty Road S. 44° 45' E. 57 feet to a point shown as Corner 4; thence S. 45° 02 E. 50 feet to a point on the front lot line of New Lot 2; thence with a line through the center of New Lot 2 (0.344 ac.) S. 43° 13' W. 150 feet to a point along the rear lot line of New Lot 2; thence along the rear lot line of New Lot 2 N. 45° 02' W. 98.3 feet to a point on the southeast corner of the aforesaid Lot 1; thence following the east lot line of Lot 1 N. 43° 13' E. 150 feet to the Place of Beginning and containing approximately 0.344 acre. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: L~2-~L.r~cJ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 1 i~ rg \ a ~°o `~ 37 2\ T.46 Ac(D) \ 9, 6I AcIU `~ ~a°jre ~o ~• ear:°cor,~~c~ ~O1r=s[o orr ru ~~ __. ~' _ _ ~ ___ DEPt~R~'MENT OF PLANNII~IG VA.UGNN & JAMISQN SITE ' AND ~~~~ TAX MAP {- NUMBERS.: 76..1.6-4-4 and 76.16-4-4.2 . '~ Klrk " • wood ~,`. ~_ '~- ~~ <dJJ 111Y `• fir, _ ~,.~ - ..~ PETITIONER: VAUGHN & JAMISON CASE NUMBER: 19-6/98 Planning Commission Hearing Date: June 2, 1998 Board of Supervisors Hearing Date: June 23, 1998 A. REQUEST Petition of Vaughn & Jamison, L.L.C. to rezone approximately 0.35 acre from R-1 to C-1 to develop an office park, located near the intersection of McVitty Road and Route 419, Windsor Hills Magisterial District. B. CITIZEN COMMENTS Kendall Stevens inquired about other development in the area. C. SUMMARY OF COMMISSION DISCUSSION Mr. Thomason wanted to know what would happen to the dwelling on site. The petitioner's attorney said that it will be removed. D. PROFFERED CONDITIONS None. E. COMMISSION ACTION(S) Mr. Thomason moved to recommend approval of the petition. The motion carried with the following roll call vote: AYES: Thomason, Hooker, Robinson, Ross, Witt NAYS: None ABSTAIN: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Ter ance Harrington, Sec ary Roanoke County Planning Commission L.a -.2 ~ MEMO To: Roanoke County Planning Commission From: John Murphy, Associate Planner Subject: Vaughn & Jamison, L.L.C. Rezoning Date: June 2, 1998 A rezoning application has been submitted on behalf of Vaughn & Jamison, L.L.C. for portions of two(2) parcels located between McVitty Road (St. Rt. 1647) and Electric Road in the Windsor Hills Magisterial District. The need for the rezoning surfaced as the applicants were assessing the 3.67 acre parcel and the .344 acre parcel for a proposed office park. The larger parcel of 3.67 acres, identified by tax map number 76.16-4-4.2, is zoned C-1 with the exception of a 48.30 x 150 foot strip fronting on McVitty Road. The .344 acre parcel is shown as tax map number 76.16-4-4, and approximately half of that parcel, on the Northwest side, is zoned R-1. Enclosed is a plat map (exhibit A) prepared for Lewis Jamison which reflects the appropriate configuration of the tax map parcels for this rezoning petition. The County tax map incorrectly placed Parcel 4 immediately adjacent to Parce14.1 when Parcel 4 was subdivided in 1983 (exhibit B). In fact, Parcel 4 is 48.30 feet further southeast on McVitty Road. There is a 48.30 x 150 foot strip between Parcels 4.1 and 4, and this strip is part of the 3.67 acre tract. As a result of the incorrect map configuration, when the Zoning Maps were updated in 1992 the zoning line followed the outside perimeter of Parcel 4 (exhibit C). The result, after the maps were corrected, Parcel 4 has a R-1 / C-1 split zoning and the 48.30 strip of Parce14.2 is zoned R- 1(exhibit D). The applicant is requesting the portions of these two(2) parcels, that are zoned R-1 to be rezoned to C-1. It was the intent of the 419 Frontage Development Plan, adopted in 1986, to have the parcel involved in this rezoning petition designated to be in the Transition land use designation. Office and institutional uses are compatible use types in the Transition category. ~-z i• • Q CO S X W y~~Cl~ ~1 ~~ {,, ~ • , 13' Ca ~~ Q ` ~ ~~ ~ 1 ~ ~~ ~~ ,~ •b. ~ ~ 'r\ s oa •~b ~`tl; gf y r~ i f /;! ~"l/~ ~~I ~;, i~,'cJ~~ .!/.'~~ 'r Y. rC~+ ~ ~, 1 t. {~ ~ ll ' J ~ ~' ~ r ~ $ °y 3' /, ` ~ ~~` yy '~Jw Nv v y~'~ ~'b ~ `~ ~ ~' g +~ o$ s .; .O S ~~ `~~ \ ~ G ~~ +~ 3 ~~ W F OO Y ~ 1 ~ W ~~~~o ~~ ~"t Z6 9d '6lH 'A'A 3NU15 33l YNNY JO A1tl3~Atl.! Altl3-11J0J NO M011 2 ~p r~q ~~p //'' W CjCO~GN =~ ~ Y~'~n~v~~G a < C ~ J ~~ ~ ;~ . ~ ~ = ~.. ~- 0. to O ~~ a ~ ~ O i-+ ~ ~` ~ ~ d ~ 41 1n = ' - ~ ~ U ~ S U S ~~~ rr ~ W ~g ° _ ~~ ~ ~ ~~ .. ;W ~a ~ F ~i N b ~-~ i• EXHIBIT B • ~\ _. '~ aara parr so ~s I3M ~SOd 1171 Ills 1461 ~' '~1 ss 32 ;, ,,'f ~ ~ 31 0 30 ~ ItsoY ~ 26 ~ 24 ~ ~IOs ti2b o a ." 29 w 26 a 19 h ~ w ~~ ~ n 27 e ~ 26 ) b s i l~ ` u.» n ~ Ri c r~ ~~ i1 L~ ~C ~' 2( ~Y~ y34 j f ~ 7 ~t =• 4 f• I~ i ) . till ' ~ ~ ,, 22 ~' ~ ~,, e 2 ~o at' ~ a Ilse _ 2i I/. 2dYl $ acs ~ ~ '~ ~`/// ~ I3 3 a °s~ ~^ 4~t83J 4 ~' 74 61 1155 • 2~~ ~` r0'~~ '~j7 O -.C 1 '~ l-- • ~O~ ~ 7.r46 Act) ~_~ ~: x.61 Ac(C1 4 - ~ 4.2 ny /R ~ C9101fM4(~( (( {OR~CRaT.E CEr \r - _ .. ~ tA00R[SSED.;OA ELE 1 ~` ~.~ ~~ • . r_ ...~, _,;,, e . ~! l 9 ---= -- ~~~ i• EXHIBIT C . \ ` ~` ~~ 33 •DZR *DYY ID i! ; . `/ 1 4 iS I ~~.~~. ~ I GSM ~'OS ~I74 ~4N S46t ~ , 4~OI ~ 32 $ 31 0 30 13oP ~ 3 26 C 24 „z~rs r ~ 29 ~ 28 A S ~ ~ „ 19 R,,, ~ ., 27 26 ' ~ - y f0 ~ i .. ; A 97D 71.,E-.~ i - ~ 34 , ~, : 6S • !II i . ~~ f ~ ~ i er ~ '~ ~ rf~ea tQYI L '~. / J 13 ? ~ PSP7 '~ /y ~ ~ 3 ~ 04 ~ ! ~, s ~ ` - ~~ ;~.. a 4 2~sg ~ ~ 7. soo ~.c ._ 3 .. " ., >... • '~o~ = - 7!46 AciD2 ~_~ ,~ .~ s~ aLcc~ 4.2 ,. 3 6?At Y ~ ~ti~ `~ ~ v ~ .,y t ~F , _ ~• ~.... ,~ J ~LDLCIIM4M D < 'CORr'011~~[ CFA 1 ~~, .< '~~r~. ..fir., ... ~ ~~ s :~ ~ ~1 -~ i• EXHIBIT D • z.r>o 70 ~ nrrkwood I A ` 4d 46 1134 ~...'~ ~~.Y ..~„~ ~-~. Dr. 33 4128 id22 so ~~ ~~ „~ A 32 ~' .. 4108 " ~3 v t 31 a 4du 8488 ~, ° a -~ / - ° 30 4474 4482 o', n eez.ooo 29 4502 0 25 0 24 a N0I 7p~ t 28 ~ f9 44J 7 el g9 3 N 27 _ D 1 26 ec /o 90 $ /D /72,9J ~ ~ ~ • f76 17.7e.~ 39 90 ~6 \'Q{ ~ D 23 : g 17.7[ r7o ~? e = //g444• Y n 20 34 2, .I 4a:. '28/! !g ` Ve 7 8 ~t2. $e ,ab l~ l~ \ er gg 22 Z.10 Ac ,~ ~_ . /t 4438_ ?Ig432 am 282! Zlph y ~ 97 . ~'' 2 ~' /f 1° 182 4i ~' /D o 3 ~ `o \ ~ '~77 o° I \ ~) / Y833 n ~`O 7839 ;P 4 ?maa , 37 C /~~~\ ~p 7.46 Ac(D) i u ~ '0 848 a ` 9.61 AcIG ~-~ \`J' / 4.2 s~~ / 3.67AC ~ ~a°~+y. ~o • s ~ Ml~~. 28a coo"M•rr ~ ~ coe.o.,r[ ct„1p ~~~\ _` N ) le~[9[[D C/~ [LLC1>tlC llp,~ _~' ~~ lr( ~TT . ten- _ ~~ ~~ ~i• ~~ 7 .~ ~~ ~ _ ~ti_ Tr. O /--~ 4 __~ ~~ ~~. n 1. I .... ,. ~+ • ~ ~- ~+~ Castle Roek Road ~,.. • ., ~~ COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr.~.. P.O. Box 29800 Roanoke, VA 24018 ( 540` 772-2068 FAX (5401 772-2108 For staff use only `^ ~~, d ~ received by: applica ' PCBZA d ;e~ placar e : OS dates r1 Case umber: ~~,^, Check type of application filed (check all that apply}: ~7 REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: Vaughn & Jamison, L.L.C., a Virginia LimitedPhone:774-1197 Address: Liability Company - c/o Edward A. Natt Zip Code: 2401 8 P. 0. Box 21309, Roanoke, Virginia Owner's name: Vaughn & Jamison, L.L.C. ~ c/o 'Edward A. NattPhone: 774-1197 Address: Zip Cade: 2 4 01 8 P. 0. Box 21309, Roanoke, Virginia Location of property: McVitty Road (St. ar o - - an Tax Map Number: P rt of 76.1 6-4-4 Rte. # 1 61 4) near intersection 419 across from with Rte # Magisterial District: Windsor Hills .... -. Colonade Corporate Center Community Planning Area: Size of parcel (s): Existing Zoning: R- 1 Ap r. 1 3 acres Existing Land Use: Residential and vacant sq.ft. Proposed Zoning: C_ 1 For Staff Use Only Proposed Land Use: Commercial Offlce Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? `~~ES X NO IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria far the requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO X Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. nrs v ws v ors v Y: Consultation 8 1 /2" x 1 1 " concept plan X Application fee n Application X N`~u Metes and bounds description s< Proffers, if applicable X ^~f Water and sower application Adjoining property owners Justification .~<~. i hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and am acting wish the knowledge and onsent ~ the owner. Owner's Signature: `''~: ~' `~'?~~/`~~'~ J For SIaK Use Only: Case Number • • The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. The rezoning will add a small parcel of land, being the residue of two tracts already, zoned C-1, to C-1 so that an office park can be developed at the location. The C-1 zoning is compatible with the zoning across McVitty Road and with the rezoning of the remainder of the parcel. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Pian. The project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan in that the proposed land use is consistent with the policies contained in the Comprehensive Plan. This rezoning is simply the addition of approximately one-third (1/3) of an acre to a parcel of land containing 3.67 acres already zoned C-1. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. There will be no negative impact on public services or facilities in that this rezoning simply adds a very small parcel to an existing C-1 tract. Applicant Vaughn & Jamison, L L C , A Virginia Limited Liability Company • • • 03/12/1996 11:41 5407729445 LUMSDEN ASSOC.S PAGE 01 Post-It' Fax Note 7671 •~ 1~ ~•- Ta 1' G~w• ~ V^ c... ;oJDrrn. A. Co. 1>hone a Phone r ^ ~ 11 / Y Fez r ~ Fax Y i 9~~,Q~~~ ,.--.., RfMAJNJNG PAOPOkr r ~~ s~.~ p NORTNVI~W Co~PV~ArJON e~J ~ EXIT 1.P. Z Jat a~° 02' w -- 3 rao' 0' NE11' I !0 LIN ~ NE1M or t nr ~ ~ o 0.344 G• a3ld AG. was` '~ fApQ~9 ate. a e ~ ~ ~ ~ ~ ~M ~. e~`„ 70Jfr G . 4f..d 30'Mr'N. D6. ME ~ 10'MlN. 91Q8. GINS I(/I~/. T "i 48.90' ...,. , 100.00' t?929'rTo pt. _.. S Q5° 2'~ ~ --- 3 44'0~S'E of VA. ItOutE EXIST -- ~aJ7 I.P M~VITrY RDA>~, ~.YY. ~Va. SEC. aaur~ ~~ea~) a 0 a a 4 GOGA SON MAP NO 6AtE N oa q ~ eri ~~ a~,N A~~ w 'c ~~ NOTE: TH13 PROPERTY IS NDT LOCATED IN A SPECIAL FLOOD HAZARD AR(:A AS DESIGNATED BY THE SECRETARY OF HOUSING b URBAN DEVELOPMENT. w ~ PLAT SHOWING '~ °. NEW LOT ~2 BEING A PARTION OF .~p,~.T~ new ^ ORIGINAL 4.363 AC. TRACT ~O~ `~'~~ i SITUATED ALONG McVITTY ROAD, S.W. F RD ~. ~' SD ~ (YA. SEC. ROUTE !);1647) ROANOKE COUNTY, Y I RG I Nl A ILIC E) Nci. o PROPERTY OPa 11.010 & 17,3 NORTHYIEW CORPORATION t~NDSU~°~,~04 o ,~,+.~ z ~-~: t" = 40 r D~Te: • Z SEPTEMBER 1982 z REV. 6 JAN. ~I'11A3 • .TO 6H~lN !-~ur~ IJIJGEcF, ~- ° GvNSixtLCf1~N `~ 4 y BUPORD T. LUMSDEN (t A660C1ATES. P. C. CERTIfIEO LAND SURVEYORS w v IIOANOKE. YIROINIA N V f 1 ~ ~..~I ~°"'"'". "76.06 C.~ '~ i• ~~ ~'` Rf. 1664 •~.~ / ` 62 ~ 3O ao ~~ Klrk wood / ~3~6 43.3 " ~'~+ ._s / ~~ 1 \ C N 33 432e X322 " ~. .. ~ ~~ Dr. f Y 16 37 7.46 •Ac(D) ~ 9.61 Ac(C)\ .~ ~\ _~ `` -- \\ _~ ~~ "~... Tr. B ~ ea.A ° e..a 3i0/~ n e~9A / • i ~~ " +.ol h o i 'o3.oa,s+ 1.05 Ac rJ ~.. ~ ~ ..~. id_ _ r Q f CORD ` l// " - ~~`CRE55 . ~_ -_ ~ a42 21 Ba. 64 ti ~ Ti A'n 36 2 e}?9 " g 93.86 to 2.2 h 961 s " . <" ~^ to 01 eo 1.60 Ac Iq ~ a0 O ~ IerDerry ~ r C i+ Poln(e f ~ • N ~ ConAOmIMUm l _ ! See MaD T6.16 „ , Inexf A , v O L.. ~~ ~~ '~'~ "~~ -~ Rt. 702-~ Castle Rock Road e"" ~ 6T.4 90 220 R!A/f I• ~~~ ki-pwood • ~ ..,,` iati - ~"~ 41Y1 _ ~~' ' Dr. .,~. I rc r 21 • °~a ~~\3? kh~ V ~--~ ~s.M~ ?o • ~ o+rrr cri t4Cp"rssro yr ui t ~~ _- 1~ 'r+~ ~~ 2.1 G` • `~ t. DEPAR~'MEAtT OF PLANiVING VAUGHN & JAMISQN SITE :- ~ ~orrlrrG TAX MAP ' NUMBERS.: 76..1.6-4-4 and 76.16-4-4.2 ,; ~ ... . ~,, ` . ~--~/ ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JUNE 23, 1998 ORDINANCE TO CHANGE THE ZONING. CLASSIFICATION OF A .35-ACRE TRACT OF REAL ESTATE LOCATED NEAR THE INTERSECTION OF MCVITTY ROAD AND ROUTE 419 (PART OF TAX MAP NOS. 76.16-4-4 AND 76.16-4-4.2) IN THE WINDSOR HILLS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1 TO THE ZONING CLASSIFICATION OF C-1 UPON THE APPLICATION OF VAUGHN & JAMISON, L.L.C. WHEREAS, the first reading of this ordinance was held on May 26, 1998, and the second reading and public hearing were held June 23, 1998; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on June 2, 1998; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing .35 acre, as described herein, and located near the intersection of McVitty Road and Route 419 (Part of Tax Map Numbers 76.16-4-4 and 76.16-4-4.2) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of R-1, Low Density Residential District, to the zoning classification of C-1, Office District. 2. That this action is taken upon the application of Vaughn & Jamison, L.L.C. 3. That said real estate is more fully described as follows: Beginning at a point on the northeast corner of Lot 1 (0.344 acre)as shown on a "Plat Showing New Lot 2 being a portion of original 4.363 ac. tract situated along McVitty Road, SW, Property of Northview Corporation" prepared by Buford T. Lumsden & Associates, P.C. dated 2 September 1982; thence with McVitty Road S. 44° 45' E. 57 feet to a point shown as Corner 4; thence S. 45° 02 E. 50 feet to a point on the front lot line of New Lot 2; thence with a line through the center of New Lot 2 (0.344 ac.) S. 43° 13' W. 150 feet to a point along the rear lot line of New Lot 2; thence along the rear lot line of New Lot 2 N. 45° 02' W. 98.3 feet to a point on the southeast corner of the aforesaid Lot 1; thence following the east lot line of Lot 1 N. 43° 13' E. 150 feet to the Place of Beginning and containing approximately 0.344 acre. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. G:\ATTORNEY\SPB\AGENDA\ZONING\JAMISON.RZN ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 1998 ORDINANCE 062398-10 GRANTING A SPECIAL USE PERMIT TO CFW WIRELESS AND THE CITY OF SALEM TO CONSTRUCT A 120 FOOT BROADCASTING TOWER LOCATED ON LITTLE BRUSHY MOUNTAIN (TAX MAP NO. 45.01-1-71), CATAWBA MAGISTERIAL DISTRICT WHEREAS, CFW Wireless and the City of Salem have filed a petition to construct a 120 foot broadcasting tower located on Little Brushy Mountain (Tax Map No. 45.01-1-71) in the Catawba Magisterial District; and WHEREAS, the City of Salem is the owner of the real estate located on Little Brushy Mountain (Tax Map No. 45.01-1-71); and WHEREAS, the Planning Commission held a public hearing on this matter on June 2, 1998; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on May 26, 1998; the second reading and public hearing on this matter was held on June 23, 1998. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to CFW Wireless and the City of Salem to construct a 120 foot broadcasting tower located on Little Brushy Mountain (Tax Map No. 45.01-1-71) in the Catawba Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: 1 (1) The height of the proposed tower, shall not exceed 100 feet above existing grade. A monopole type structure shall be constructed. The structure shall have a structural capacity to be increased in height to 160 feet, however, the tower shall not be increased in height above 100 feet unless the increase is required to accommodate co-location of equipment for another vendor/provider, and any increase in tower height above 100 feet shall be subject to an additional special use permit application. (2) The tower structure and all attached hardware shall be a flat matted color so as to better blend into the landscape and reduce visibility and light reflection. (3) No lighting shall be installed on the tower structure or equipment building except as may be required by the FAA. (4) This tower shall be structurally designed to carry sufficient loading and the site shall be developed to accommodate the additional buildings necessary to accommodate co-locating of communications equipment of at least two other vendor/providers in addition to the City of Salem and CFW. In addition, by executing the Special Use Permit, the applicant and owner of the land agree to make the tower and tower site available for lease within the structural capacity of the tower and at reasonable costs adequate to recover the capital, operating and maintenance costs of the tower location required for the additional capacity. (5) If the use of the tower structure for wireless communications is discontinued, the tower structure shall be dismantled and removed from the site 2 within 30 days of notice by the County, and the Special Use Permit shall become void. (6) The location of the tower structure and related equipment shall be as shown on a site plan for Little Brushy dated 4/24/98. (7) As part of construction, all unused structures, poles and antennas on the property shall be removed and 8 foot security fencing shall surround the compound. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Y)2~~- ~ ~~c~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 1 c•. .....~ ~ ~~ ARRf~aTER ~` ~ "~ ~~ ~``-\ r ~~ ~ ~~~¢~o / EST. •~ ~., ~ „lr S/Q a3g~YQA~ I'1~~ °'~`~~ ~ "1 ;: `~ ,a~ t~ oR. Rr~+O^~A11,,NqA,G'TK1E~ i 1. :~~~ ''~:. 9 ~ L V V tY t 7 ; ~Ku..[dF.:c~ ~ ~ . `,, J C U~v~ ' ~m?J ~ OR. S'y(YVI~•11V ~.T~,;,` 6 .:. '..,;'~ p9~'Ld~ '~'; Z~ ~ Ml -1~~/909x 5~{G0. `s'?-~n~ a~~? OBE R~. O L~~k ~. ~ ~~~D~ m r~ s ZC~ I ~ a y~~OO`~5 R .~1GIN1~Y MA ~' S~~CL~~` ~ -„r.~ . '" DEPARTMENT GF PLANNIl`'G CFW WIRELESS SITE _• AND ZONING TAX h1AP NUMBER: 45.01=1-71 • ~ .:. ,,,~ ..~. PETITIONER: CFW WIRELESS CASE NUMBER: 20-6/98 Planning Commission Hearing Date: June 2, 1998 Board of Supervisors Hearing Date: June 23, 1998 A. REQUEST Petition of CFW Wireless for a Special Use Permit to construct a 120 ft. broadcasting tower, located at Little Brushy Mountain, Catawba Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION Ms. Hooker expressed concern with paint color; in particular, no glossy paint is to be used on the structure. D. RECOMMENDED CONDITIONS 1) The height of the proposed tower, shall not exceed 100 feet above existing grade. A monopole type structure shall be constructed. The structure shall have a structural capacity to be increased in height to 160 feet, however, the tower shall not be increased in height above 100 feet unless the increase is required to accommodate co-location of equipment for another vendor/provider, and any increase in tower height above 100 feet shall be subject to an additional special use permit application. 2) The tower structure and all attached hardware shall be a flat matted color so as to better blend into the landscape and reduce visibility and light reflection. 3) No lighting shall be installed on the tower structure or equipment building except as may be required by the FAA. 4) This tower shall be structurally designed to carry sufficient loading and the site shall be developed to accommodate the additional buildings necessary to accommodate co- locating of communications equipment of at least two other vendor/providers in addition to the City of Salem and CFW. In addition, by executing the Special Use Permit, the applicant and owner of the land agree to make the tower and tower site available for lease within the structural capacity of the tower and at reasonable costs adequate to recover the capital, operating and maintenance costs of the tower location required for the additional capacity. 5) If the use of the tower structure for wireless communications is discontinued, the tower structure shall be dismantled and removed from the site within 30 days of notice by the County, and the Special Use Permit shall become void. `-- 1 " 2 6) The location of the tower structure and related equipment shall be as shown on a site plan for Little Brushy dated 4/24/98. 7) As part of construction, all unused structures, poles and antennas on the property shall be removed and 8 foot security fencing shall surround the compound. E. COMMISSION ACTION(S) Ms. Hooker moved to recommend approval of the request with conditions. The motion carried with the following roll call vote: AYES: Thomason, Hooker, Robinson, Ross, Witt NAYS: None ABSTAIN: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other ,_~~ Terr ce Harrington, Secret Roanoke County Planning Commission STAFF REPORT PETITIONER: CFW WIRELESS CASE NUMBER: 20-6/98 ~ !~ PREPARED BY: TIM BEARD DATE: JUNE 2, 1998 PARTI A. Executive Summary CFW Wireless is proposing to replace an existing lattice tower at the top of Little Brushy Mountain. The existing 50 foot tower is owned by the City of Salem and is used for a public emergency communication antenna. A 120 foot new tower is proposed to meet CFW and Salem's coverage needs, and to allow co-location of an additional vendor. A 100 foot high tower will meet CFW's needs. According to CFW, installation of this proposed structure would complete the establishment of CFW sites needed to initially cover the Roanoke Valley. B. Description This is a petition of CFW Wireless for a Special Use Permit to construct a 120 ft. broadcasting tower, located on Little Brushy Mountain at the terminus of Brushy Ridge Road, Catawba Magisterial District. CFW has indicated in their SUP application that a 100 foot high tower would meet their coverage needs, but that a 120 foot height is requested to allow the tower to accommodate additional vendors. After construction, Salem's emergency communication antenna would be installed at a lower height than CFW's antenna arrays. The tower would be erected within a 2,500 square foot leased area at the end of Brushy Ridge Road. The leased plot is part of a 2.41 acre parcel owned by the City of Salem and zoned AG-1. It is located in the Glenvar Community Planning Area. C. Applicable Regulations In the AG-1 Agricultural/Rural Low Density district, a special use permit must be approved by the Board of Supervisors prior to the installation of a broadcasting tower. The exact height is to be determined as a condition of the permit. Other use and design standards address lighting, if required by FAA, notification of FAA and local airport control tower, and setback requirements. CFW Wireless recently received a variance to reduce the minimum front setback from 50 feet to 42 feet for a communications building accessory to the proposed tower. That approval was based on severe topographic constraints on north and south slopes of Little Brushy Mountain ar,d the loss of vegetation which would have occurred under enforcement of the full setback. In addition to these requirements, site plan review will be conducted. VDOT has noted that no new commercial entrance permit will be necessary. 2 PART II 1..,~- 3 A. Analysis of Existing Conditions Topography and Vegetation: The subject parcel sits atop the ridgeline of Little Brushy Mountain approximately 0.8 mile north of the Salem City limits and directly above Skyview subdivision. The applicant's surveyor has noted a benchmark elevation of 1,922 feet at the base of the tower to be replaced. The area is densely wooded with a mixture of hardwood and evergreen trees estimated at 40 feet in height. Surrounding Neighborhood: The immediate area is home to metal and block communication buildings, several wooden antenna poles, one metal tower with antennae attached and an overhead American Electric Power transmission line. The site is heavily wooded and slopes steeply downhill north and south of the proposed tower and accessory building locations. The subject property and all surrounding tracts are zoned AG-1. Brushy Ridge Road becomes one lane of pavement downhill from the subject site. It serves five large-lot single family homes immediately southwest of the top of the mountain. Woodland uses continue to dominate even on residentially developed lots. B. ANALYSIS OF PROPOSED DEVELOPMENT Network: This is the last of ten sites established by CFW Wireless since early 1997. Before the Red Hill/US 220 South tower location was approved by the County in late 1997, all sites had been co-located using existing buildings, water tanks and AEP transmission line towers. Due to Federal Communications Commission limitations on power output, the petitioner has stated that broadcast facilities "line of sight" coverage should not exceed a separation of five miles. Site Layout: The proposed tower consists of a 120-foot lattice structure to be located at abase elevation of approximately 1,921 feet: A 50 foot by 50 foot chain link security fence would enclose the tower and 10 foot by 16 foot equipment building. The lattice tower would occupy a triangle shaped footprint with approximately 20 feet on each side. CFW Wireless has indicated a willingness to erect amono-pole style structure rather than the lattice tower currently proposed in addition to applying anon-reflective color scheme on the structure. No existing vegetation will be removed per the applicant and no road- building is needed. Visibility/Viewsheds: Taking the base elevation and existing treetop heights into consideration, it is estimated that 80 to 90 feet of tower could be visible. No digital terrain modeling analysis has been conducted for viewshed analysis. For comparison purposes, Twelve O'clock Knob four miles to the southwest peaks at 2,683 feet and Fort Lewis Mountain two and one-half miles to the north crests at approximately 3,250 feet. 3 ~~~ In its application, CFW Wireless has stated that its RF evaluation confirms that a minimum tower height of 100 feet is required to provide adequate communications coverage for the area and that 120 feet would be necessary for any co-locator on this proposed tower. CFW has also stated that its current usage of the nearby Holiday Inn rooftop facilities is causing inadequate coverage along portions of I-81 and in parts of Salem. The applicant has stated that after extensive area testing, no existing structures meet its needs for coverage. CFW Wireless and the City of Salem's agreement to replace the existing tower on Little Brushy Mountain with a larger tower is designed to satisfy both parties' requirements. Cleanup of the site and removal of all unused structures would be achieved. C. CONFORMANCE WITH THE COMPREHENSIVE PLAN The subject site and all surrounding tracts are designated Rural Preserve. Communications/broadcasting towers are not addressed. Studies have pointed to an increased concern with the County's visual resources and the need to protect critical viewsheds. The governing body has encouraged exhausting all opportunities for the use of existing facilities and co-location. PART I I I STAFF CONCLUSIONS In providing coverage to the Roanoke Valley area, CFW has demonstrated a willingness to pursue co-location on existing structures as a first strategy to establish their network. Due to the nature of their digital signal, CFW has greater technical opportunities to co-locate, relying on multiple lower elevation sites to establish their network. If approved by the Commission and the Board, the staff believes that the tower should be approved at the lowest possible height that meets the needs of CFW. By their statement, this height is 100 feet. Staff has toured the area and has explored other apparent existing structures for the location of the antenna array. We agree with CFW that no other structure appears to lie within the general area that is of sufficient height to accommodate their coverage needs. The recently approved Ohio State Cellular tower at the Salem Water Treatment Plant on West Main street is approximately four miles south of the proposed site, and does not allow CFW to provide coverage to their needed area. The following conditions are suggested should this proposal be approved: 1) The height of the proposed tower, shall not exceed 100 feet above existing grade. A monopole type structure shall be constructed. The structure shall have a structural capacity to be increased in height to 160 feet, however, the tower shall not be increased in height above 100 feet unless the increase is required to accommodate co-location of equipment for another vendor/provider, and any increase in tower height above 100 feet shall be subject to an additional special use permit application. 2) The tower structure and all attached hardware shall be a flat matted color so as to better blend into the landscape and reduce visibility and light reflection. 3) No lighting shall be installed on the tower structure or equipment building except as may be required by the FAA. 4) This tower shall be structurally designed to carry sufficient loading and the site shall be developed to accommodate the additional buildings necessary to accommodate co-locating of communications equipment of at least two other vendor/providers in addition to the City of Salem and CFW. In addition, by executing the Special Use Permit, the applicant and owner of the land agree to make the tower and tower site available for lease within the structural capacity of the tower and at reasonable costs adequate to recover the capital, operating and maintenance costs of the tower location required for the additional capacity. 5) If the use of the tower structure for wireless communications is discontinued, the tower structure shall be dismantled and removed from the site within 30 days of notice by the County, and the Special Use Permit shall become void. 6) The location of the tower structure and related equipment shall be as shown on a site plan for Little Brushy dated 4/24/98. 7) As part of construction, all unused structures, poles and antennas on the property shall be removed and 8 foot security fencing shall surround the compound. • • For staff use only lam/ "~ • COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr.~_. P.O. Box 29800 Roanoke, VA 24018 ( 540' 772-2068 FAX (540) 7~2=2108 date rece'ved: r eived by: 2~ g $" g appliC ion fee: L G B A date: P ~ [( ~ (~J • i / ~6 Z placards issued: BOS dat ~ ys Case Number '~~ P • Check type of application file (check all that apply): ~ REZONING L~ SPECIAL USE ^VARIANCE Applicant's name: ~~~ W I~Ed.~~~ ' 1150 ~-d~~d~;~d~A~ `~~LL,~-~~ ~~. Phone: ~~-'`d~~~ Address: Zip Code: ~~~~~~~~ , ~/~ ~2~~0 Owner's name: ~ITy OF SA l.~M Phone: ~'~0 37~3'3~0~ Address: Ii4 N ~ 3~[3~tD Sl' Zip Code: ,~ SRt,~M, V~r 1:~ICJ~ Location of property: Tax Map Number: l~~ ~ ~ _ !_ '~ ~;ll~f ~,!` ~~U~~~IL~ ~~~ Magisterial District: n 1 ~~~"~~ Community Planning Area: PrZVaR , Size of parcel (s): nn Existing Zoning: /-t~J ~~ ~ } acres Existing Land Use: ^~~°il~€~~,~;,~~" ;.+,j4:~~:_, sq.ft. Proposed Zoning: For waft use only Proposed Land Use: Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES NO IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO Variance of Section{s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v Consultation Application Justification ws v ws v 8 1 !2" x 1 1" concept plan Application fee ;;:•.<. Metes and bounds description y~ Proffers, if applicable :: <, Water and sewer application Adjoining property owners l hereby certify that J am either the owner of the property or the owner's agent or contract purchaser and am acting with the knov Owner's Signature: ~! ../ JUSTIFICATION FOR SPECIAL USE PERMIT REQUEST: The Virginia PCS Alliance is a conglomeration of eight telecommunications providers in the state of Virginia. In the recent FCC auctions, VA PCS was awarded spectrum to establish a PCS qr Personal Communications System in the states of Virginia and West Virginia. CFW Wireless, managing partner of VA PCS is applying for this special use permit to provide coverage of Highway 81 corridor as it passes south out of Roanoke County into Salem. CFW Wireless, being a Virginia based company, is interested in working with the Roanoke County Planning and Zoning staff, the Planning Commission and the Board of Supervisors to receive approval for locating this tower on Little Brushy Mountain. CFWW's current policies allow co-locations on its structures up to the structural limit of the tower and removal of towers that fall into disuse. CFWW has conducted a RF evaluation of the proposed site and has determined that a tower height of 100' is the minimum heights that can be used and still provide adequate coverage of the area. For any co-locator on this tower by another provider, the tower height would have to be 120'. CFW Wireless has worked diligently to co-locate on existing structures in Roanoke County. CFW is presently utilizing the Holiday Inn roof- top, however, after extensive drive tests, it has been determined that I-81 and parts of the City of Salem are not receiving adequate coverage. We are requesting a Special Use Permit for the Little Brushy Mountain Site to replace the Holiday Inn roof- top. CFWW and the City of Salem have an agreement to replace the existing tower located on Little Brushy Mountain with a larger tower that will accommodate both CFW and the City of Salem's requirements. As part of the agreement with the City of Salem, CFW has agreed to remove all unused structures and clean up the area. An 8' chain link fence will be placed around the compound to prevent vandalism. This will greatly improve the visual impact of the area by removing the unused structures that presently attracts vandalism. CFW feels that this request is in conformance with the general guidelines and policies contained in the Roanoke County Comprehensive Plan. It is only after extensive testing in this area where no existing structures will meet our needs for area coverage, that we submit this request. .Tustification for Variance To meet the 50' set back from the entrance would place this site over the ridge of Little Brushy Mountain making it more difficult to construct and requiring a taller tower. Our survey shows we have 45.5' to the front of the tower and 42' to the front of the building. We request a variance for the remaining distance on both these structures. • APR=24-98 FRI 10 53 AM CFW WIRELESS ~ FAX K0. 540 932 2210 P, 02 • s b 9 0 a i n i • `c~ 7 g~g ni K c O 4 n G 4 OMMC Ot: i ~ _ ` ~ ~~_ /' Lt'f?'LE BRUSHY 4 Y~ ~ ~ W s~~« S1TE PLAN WtRELES$ ~!-3 rC 5 Q i1 Gi dlS ~~tjjl ~ s a °:„ s ^t ~ M _ ,~ ~, ~:.Y ?II _ ~~ ~ ti's ~~ r 1N 9e N - ? i - _.. ^ i. h uif \~r`ll,~~~ 1•.. o ~ ~ ~ i 7 ~..° ` ~\\~ v i 1 ~ / • •gC*,b/ a -- ~j~~'_; , `~' • ~,- ~/ ~ ~~~` ~wU ~ ~ ~ Gl ~'\W) /}~` •.. O j.,i l~(~~t~,`~ --a~l~ \- ~' _ f; moo. '~\ l ,q: •\,~ CC' u p ~4iA 1 .`~~- ~.-~' ~' ~ ~? ~ O ~' < ~~i L ~.~ \~a ~ _, I ~ ~```~ f h" ~ :c G, • - o~\~\~ 1 + :.. x+11 "' `~ ~ • ~ \ ~r ~ rv N~\ ff! + ~ 1 , `/ _ ; r. -,-1 ~Qu ~'~~ . \ ~! -~m~rrP r--~~ t,,4 .. ... ' _:.. O ~ rte` ~ ~ - ff ~ •" /~ -il ~ l L~;/ a~ ° • U -%' '\ \Clt ~ pf •~ 4J3 N Q ~ • s'N/ ' f ~ - N1 ~ I - ""' - _~., .~ ; l , ~ /~ =~/.ma ~ ~• r / W ~ r)~~1. ~`\ n ' - rrf i -~~i~1 \~' ' i1 c` ~~, 1 o 1~~~ S ~ si. 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Il `. ~ 0\1' \~~)'~.. `ill/ ~~f~l? ~~ '--'f/~~ ' ~9 ~~ ~' '.l ,' ~ .I/LC~ : , `a, 1 ~ ,: ~ "• ~ .. .~~. te1 .'(._._:_ -_'_, ~\\`h,~ , ~ I ~ 9 '\."~3 /rte . _ . ~.. \~ hr ,. ~~`~ ~ f(n:,~\C ~ ~.+. !! rl!t:` . ~5... r~ Bvi%v%ir~/ ~ 6s rein-os~sd,er~or ~i c'on•/f/aofs~ Ba./o~i~>9 ~0 6rivinsiro~d/e~ Comp/v~ioir o~~o~///•vv~ii7 D"' /B ~'/G"B/.F. Goinin. B/dam lyeb . '~ ~~ '~ i ~ ~. . „ , Y LIOOG /lr`I Lgva~dn~' Oo~'~r G~6 Btox~v D.:stv~e~ • ~~ ~` e~` ~~- ~~ ~~ ~~ r~ ~~ ~ i ~.' ~~ ~` ~ I I~ I~ i Q~~l ~~ BEGINNING AT A REBAR FOUND. CORNER TO PROPERTIES OF RANDEL O. 8 CINDY B. SARVER, MARSHALL E. BRYARLY• JR. B HICKEY RUTH BRYARLY. ROANOKE COUNTY BOARD Oi SUPERVISORS AND CITY OF SALEM, THENCE N 33'03'18" kl 15.52 FEET TO AN IRON PiN SET BEING THE PC1NT OF BEGINNINB OF A NEW LEASE AREA, THENCE N 4755`42' W SO.OO FEET TO AN IRON PIN SEi, THENCE N 42'04'18' E 50.00 FEET . TO AN 1RON PIN SET, THENCE $ 47'55'42' E 50.00 FEET TU AN IRON P[N SET. THENCE $ 42~O4~1B" W SO.OO FEET TO THE BEGINNING. CONTAINING: 2500.0 $WARE FEET .fih=d .vf.~io:~r~ c.~ri• vsrv/ Toirc/ _.,_... ~0 ryy~r ~~~ Hof' ~ ~. w. HaR~ls z U No.865•B //'~D,4~/~~ 4~ G/~ Ol l~C~~?! ~/Z~9~ ~ CP'~a~r6v O:~'fi/c~ /~ooiro.~e Co, ~i ~NQ sua~Ey v/. /y, f/vrriJ L.s -- ~-f~Qrfs Oro/~~o. ~-~ ~J • ~/-3 D NORTH •N ;. ~_ . ,~~~ DEPAR'I'P~NT OF PLANr1INIVG C FW W I R E L E S S SIT E arm zoNING TAX h1AP Nt1MBER: 45.01-1-71 '-'7 " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 1998 ORDINANCE GRANTING A SPECIAL USE PERMIT TO CFW WIRELESS AND THE CITY OF SALEM TO CONSTRUCT A 120 FOOT BROADCASTING TOWER LOCATED ON LITTLE BRUSHY MOUNTAIN (TAX MAP NO. 45.01-1-71), CATAWBA MAGISTERIAL DISTRICT WHEREAS, CFW Wireless and the City of Salem have filed a petition to construct a 120 foot broadcasting tower located on Little Brushy Mountain (Tax Map No. 45.01-1-71) in the Catawba Magisterial District; and WHEREAS, the City of Salem is the owner of the real estate located on Little Brushy Mountain (Tax Map No. 45.01-1-71); and WHEREAS, the Planning Commission held a public hearing on this matter on June 2, 1998; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on May 26, 1998; the second reading and public hearing on this matter was held on June 23, 1998. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to CFW Wireless and the City of Salem to construct a 120 foot broadcasting tower located on Little Brushy Mountain (Tax Map No. 45.01-1-71) in the Catawba Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The height of the proposed tower, shall not exceed 100 1 ~~~ feet above existing grade. A monopole type structure shall be constructed. The structure shall have a structural capacity to be increased in height to 160 feet, however, the tower shall not be increased in height above 100 feet unless the increase is required to accommodate co- location of equipment for another vendor/provider, and any increase in tower height above 100 feet shall be subject to an additional special use permit application. (2) The tower structure and all attached hardware shall be a flat matted color so as to better blend into the landscape and reduce visibility and light reflection. (3) No lighting shall be installed on the tower structure or equipment building except as may be required by the FAA. (4) This tower shall be structurally designed to carry sufficient loading and the site shall be developed to accommodate the additional buildings necessary to accommodate co-locating of communications equipment of at least two other vendor/providers in addition to the City of Salem and CFW. In addition, by executing the Special Use Permit, the applicant and owner of the land agree to make the tower and tower site available for lease within the structural capacity of the tower and at reasonable costs adequate to recover the capital, operating and 2 ~i -3 maintenance costs of the tower location required for the additional capacity. (5) If the use of the tower structure for wireless communications is discontinued, the tower structure shall be dismantled and removed from the site within 30 days of notice by the County, and the Special Use Permit shall become void. (6) The location of the tower structure and related equipment shall be as shown on a site plan for Little Brushy dated 4/24/98. (7) As part of construction, all unused structures, poles and antennas on the property shall be removed and 8 foot security fencing shall surround the compound. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. G:\ATTORNEY\SPB\AGENDA\ZONING\CFW.SUP 3 ~-Illllllllllllllllllllllllllll 1111 llllllllllllllllllilillllllllliillllllllll 11111 l llllillllllllllllliillllllllllllillllllillllll~ _ _ _ _ _ _ _ _ _ _ - -~ - AGENDA ITEM NO. ~ - APPE CE REQUEST __ PUBLIC HEARING ORDINANCE CITIZENS COMI~~NTS -_ SUBJECT: ~ F t~.; i~ i r ~ `~ ~ S -_ _ a ~ ~ ~ I would like the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS = FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED ~_ BELOW: c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. _ _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. __ ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. _ ^ Speakers are requested to leave any written statements and/or comments vnth the clerk. -_ c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP _ SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c =_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ - _ Iilllliillllillllllllilllilillllllliliillllll Illilllllllillliilllll1111111111111111111111111111111111111111111111111111111111111~1 w- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 1998 DENIAL OF ORDINANCE 062398-11 A SPECIAL USE PERMIT TO PAUL HARTLE III TO ALLOW FOR AN OUTDOOR GATHERING ON 80 ACRES BEHIND THE HOLIDAY INN OFF OF SKYVIEW ROAD (TAX MAP NO.44.04-1 -1 ), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Paul Hartle III has filed a petition to allow for an outdoor gathering to be located on 80 acres behind the Holiday Inn off of Skyview Road (Tax Map No. 44.04-1-1) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on June 2, 1998; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on May 26, 1998; the second reading and public hearing on this matter was held on June 23, 1998. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of Supervisor Harrison to DENY the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney • •~ ._ c _ $ 27.. ..,... ._. ...~. 31" M '=1.17Ar. 19 OL • 30 2B ~'~ xe3Aa 3,8 Ac ,~ P/0 44.04-1-Y3 M • 200' 13 74.76A< O 12 193ne U- y D NORTH -~----_~.~..__....-------..~__.Y~_..._~~ . _. _ _ __ . --- e _. C 4t I.I ~O 16 I,ae< 60 v 7:0 Ac. O ~ r4o I Sea a.clG ria 63 0 2 6.68 ac101 S7~! 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T.S.Cr_(al 224 Q°. 138GC1Gl i 121 iclDl ~ M ` 20 IaOa ac(ol ~ / a f 19 1 ` 1328 eclCl I y ~~ 4 6x9ACG1 .gyp 1 A44 i 7sa7 a< asac ? 19 a°~ la+'L: ~ z.ae'n~tot ? ~ -~. ` "^ xaeauo ~o l.M4W) So+klV 3~ ~ - 1 f 1'e I ~ ~ Ile V 16 I ~ `~\ P ~ 15 2 3 D on Leaa fGoo 2 1 43 Ac ` ac L3i~ 1.1 1 O ~ . ,~ `p ag / i ~ ii 34 f ~ I/U . . ~ ~ i 4 - h 33 ~ Weaver • ritr ~°• i 31 " 13.1 °o 32 ~ 1 Lot x 13 ~ 12 s % n ~ • ~ 3.90 ecfal 142 A~ RO S.a 3 AdC1 fe I r.re '. 6 Ner } -~ .T r4r~ 1.3406 l` E 1472 G 7 3 ° le 4 t7~ a°o e.oa a~lel g gXY~`e e t 7.2z nelel ~~ 3.32 ae 10 t.32 ne I.u a. _ z.i x Kel o eai ac a1. 15e ` ~aoncKe ~' a s . 81 w .~..._. .... .._'..._. ~ ..t .. cell ~r• ~ ~y f _ ~h DEPARTMENT OF PLANNING ~~ AND ZONING HARTLE SITE . {~•~ TAX MAP # 44.04-1-1 rzl. PETITIONER: PAUL J. HARTLE III `-'''- '~f CASE NUMBER: 21-6/98 Planning Commission Hearing Date: June 2, 1998 Board of Supervisors Hearing Date: June 23, 1998 A. REQUEST Petition of Paul Hartle III for a Special Use Permit to allow for an outdoor gathering on 80 acres, behind the Holiday Inn off of Skyview Road, Catawba Magisterial District. B. CITIZEN COMMENTS L.G. Leask said that Weaver Road cannot be used for access plus water and sewer is not available. Jesse Bradley expressed concern about the increased risk of fires in the area should the proposal be approved. C. SUMMARY OF COMMISSION DISCUSSION The Commission commented on traffic access, viability and feasibility of the proposal, and the possibility that petitioner would be seeking other uses should this use not succeed. They asked about the structure's facade, bathroom facilities, hours of operation, etc. The petitioner responded as follows: the building will be similar to an old house; the Health Department has okayed the use of portable restrooms; hours of operation will be 4 to 6 hours per day fora 22-day period. D. RECOMMENDED CONDITIONS 1. Operation of the facility is limited to 22 days in October 1998. 2. Special Use Permit is only for one haunted house and one accessory building to accommodate refreshment stand and bathroom facilities. In addition, hayride uses are permitted. No other uses or activities are permitted under this permit. 3. Music shall not be played, broadcast or piped to any outside areas. 4. Hours of operation shall be restricted to 6pm to 11 pm. 5. The access road shall be paved if grade exceeds 18% at any point along the road. 6. There shall be no access from Weaver Road. 7. The sale of alcoholic beverages shall not be permitted under the terms of this Special Use Permit. `.'"i - 2 8. If any other use is proposed on this site, with the exception of single-family residential, it will be subject to a Special Use Permit regardless of whether that use is permitted by right or not. This will allow the Planning Commission and Board of Supervisors the opportunity to review cumulative traffic impacts, circulation, access issues, environmental concerns and cumulative impacts on the neighborhood. 9. An approved concept plan must be in place prior to the issuance of a Special Use Permit. E. COMMISSION ACTION(S) Ms. Hooker said that the area is designated Rural Preserve and she is concerned that the proposal appears to be an intense use even for a short duration. She moved to recommend denial of the petition with the recommended conditions. The motion to deny carried with the following roll call vote: AYES: Thomason, Hooker, Robinson, Ross, Witt NAYS: None ABSTAIN: None F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map Staff Report _ Other Ter ance Harrington, Secre`ta Roanoke County Planning Commission u-y STAFF REPORT Case Number: 21-6/98 Prepared by: Janet Scheid Applicant: Paul J. Hartle, III Date: June 2, 1998 PART I A. EXECUTIVE SUMMARY Petitioner is requesting a special use permit for the purpose of operating a haunted house and hayride facility with ancillary support services and retail sales. Petitioner's property is zoned AG-1 and designated Rural Preserve on the comprehensive plan land use map. Petitioner's property has no road frontage and the only clear access point would be through an adjoining small parcel of land that fronts on Weaver Road. Weaver Road, at this access point, is very steep and curves sharply. Staff recommends that this petition be forwarded to the Board of Supervisors with a negative recommendation. B. DESCRIPTION OF PETITION Petitioner is requesting a special use permit for an outdoor gathering. The specific use proposed is a haunted house, hayride facilities and supporting services such as restrooms, food and beverage sales and retail sales. The 80 acre property is zoned AG-1, Agricultural and is located between Weaver Road and Skyview Road, directly north of the Holiday Inn. Petitioner is a contract purchaser of this property. The property does not have road frontage. C. APPLICABLE REGULATIONS 1. Outdoor Gatherings require a special use permit in the AG-1 district. The use and design standards include the following requirements: A. The petitioner shall provide information on the type of event to be sponsored, the schedule of events and the number of people expected to attend. • B. Petitioner shall submit a plan detailing how the following services will be provided: sanitation facilities, garbage collection and disposal, medical facilities and on-site parking and traffic control. C. ,Petitioner shall provide a detailed plan to show how lighting will be provided and controlled and if any music will be involved in the proposed events how noise will be controlled. 2. A commercial entrance permit is required from the Virginia Department of Transportation. 3. Site plan review will be required. • • ~~ PART II A. ANALYSIS OF EXISTING CONDITIONS 1. Lot Area - The property contains almost 80 acres of wooded property. Portions of the land exceed 25o slopes. 2. Location - The 80 acres is located in west county directly behind the Holiday Inn. With the exception of the motel, the general area is single-family residential to the east and industrial to the west. To the north is predominately large lot single-family residential zoned agricultural. 3. Buildings/Structures - The property currently has no structures on it. 4. Access - The property has no road frontage. The closest access point is via Skyview and Weaver Roads and through a small lot that sits between the petitioners site and Weaver Road. This access is in a steep, sharp curve in Weaver Road. B. ANALYSIS OF PROPOSED DEVELOPMENT 1. Use - Petitioners propose to conduct a seasonal haunted house and hayride facility. These events would run for three weeks in October and would include the sale of food and non- alcoholic beverages and retail speciality items. Restroom facilities would also be provided. Staff does not have adequate information on the sale of retail items and this activity may be prohibited under the Roanoke County Zoning Ordinance. Petitioner has stated that approximately 4-6 acres of woods would need to be cleared to accommodate the parking, buildings and festival areas. Two buildings would be constructed. The haunted house would be approximately 7,500 square feet. The second building would be approximately 1,250 square feet and provide restroom and other amenities. 2. Access to Site - At this time it is unclear how access will be provided to this site. As stated above, the property is basically land locked. A very small parcel exists between • ~c - y this land and Weaver Road. That small parcel is owned by the same people who own the subject property. Petitioner has provided a concept plan showing an entrance from Weaver Road, through this small parcel, but that small parcel has not been included in this request for a special use permit. Weaver Road is a very steep road and the proposed entrance from Weaver Road is in a sharp bend of the road. The Department of Community Development, Engineering Division has recommended that there be no access from'Weaver Road to this site. Petitioner's concept plan shows a proposed entrance from Skyview Road through the Holiday Inn property and another from Wildwood Road through the property owned by Tara Clay Products, Inc. To staff's knowledge, neither of these two proposed entrances has been formalized in any kind of easement agreement. 3. Circulation - Petitioner's concept plan shows parking located on the southern side of the property with the two buildings located to the north. 4. Traffic Count - Petitioner has not provided any information on expected number of people at these events. Without this information it is difficult to address traffic issues. 5. Public Services - This site is not served by either public water or sewer. The Fire & Rescue Department has indicated that adequate service could be provided to this site. 6. Environmental Issues - This property is almost entirely wooded. Digital elevation modeling indicates slopes in the range of 15% to over 250 on this site. Any on-site grading and clearing will need to be conducted in a sensitive manner to minimize soil erosion and runoff. 7. Signage - Lots zoned AG-1 are allowed a maximum signage allocation not to exceed one-quarter (0.25) square foot of sign area per one linear foot of lot frontage. In addition, freestanding signs are not allowed on any AG-1 property that has less than 200 feet of road frontage. If petitioner was able to purchase the small lot that fronts on Weaver Road he • 4 t would have approximately 75 feet of road frontage but, due to the 200 foot minimum requirement, would not be permitted to erect a freestanding sign at that entrance. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN This site is designated Rural Preserve on the Roanoke County Land Use Map. This designation encourages agricultural uses, parks and outdoor recreation and limited very low density residential and institutional uses. Petitioner's request is not compatible with this designation. PART III STAFF CONCLUSIONS This site is not suitable for the potential level of activity this special use permit would allow. Although for a short duration, approximately three weeks a year, the proposed use could generate a substantial amount of traffic and customers. This site has no road frontage, but the most likely access would be from Weaver Road. The only access point would be in a steep, curved section of Weaver Road and is inadequate and potentially dangerous for this use type. Due to the steep topography of this site a substantial amount of grading and clearing would have to be done to accommodate the petitioner's plans. The Rural Preserve land use designation discourages this type of activity. For the above reasons, staff recommends that the Planning Commission forward this petition to the Board of Supervisors with a negative recommendation. PREPARED BY: JANET SCHEID DATE PREPARED: May 27, 1998 • 5 • COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard ter. P.O. Box 29800 Roanoke, VA 24018 ( 540' 772-2068 FAX (540) 772-21 08 For staff use only ~.~ - date receiv d:' re ived by: 2 ~~ applicat on fee: PCiB A date: placards issued: BO dat G, 23 9 g , Case Number: r-- Check type of application filed (check all that apply): ~ REZONING G~SPECIAL USE ^VARIANCE Applicant's name: Paul J. Hartle, III Phone: 375-2634 Address: 102 Eagle Drive, Salem, VA Zip Code:24153 Owner's name: John Smol~f , [ ~~~/G ,4 d ~°~°''f ' ~S""tPY ,yf ~"~0~t Phone: Address: ze 1 ~ Cr ~ fz. ~ SQ n rr 5, Amt ~ ~~ ~ ~-4 Zip Code: Zcf~ /4t . Location of property: Tax Map Number: Behind the Holiday Inn off ~~ ~ ~ ~~ ~ -' of Skyview Road, near Exit Magisterial District: -`~TA W t3 ~1 137 of I-81 Community Planning Area: ~' (Fnv RYZ , Size of parcel (s): Existing Zoning: AG1 79.47 acres Existing Land Use: Unused 3 , 4 61 , 71 3 sq.ft. Proposed Zoning: N/A Foi staff Use o~rr Proposed Land Use: Fall Festival Civ.-('daot-.C~>~er~~~ Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF N0, A VA=Ir,NCE (S REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YES X NO (F N0, A VARIANCE IS REQUIRED FinST. If rezoning request, are conditions being proff~r~d with this request? YES NO Variance of Section{s) of the Roanoke County Zoning Ordinance in oresr to: !s the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED 1F A~~JY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v ws v ars v Consultation 8 1!2" x i 1 " concept plan Application fee Application -~~%` Metes and bounds description Proffers, if applicable ;~ Justification <„M Water and Bawer application Adjoining property owners / hereby certify that / am either the owner of the property or the owner's agent or contract purchaser and am acting with the know/edge and consent of the owner. Owner's Signature: - ~~ ~ 113 Ae 11 . \ 12 \ T116 410 AAA 2 2011 KIC • at ~~ x 1, 77 ~+ ].17 al 3s~ 1.0 Ac. 3~ 1.09 Ac. ~!~ \ ,~ -i - 0\ ~~• ~ ~ \~ 5o~em i oye QOM C. . s ~ Ot ., ZT 31 I Ir 4 1 • Ae. .u: 30 • ~ ~0 ~ )el 29 3 e'a. P/0 11.01.1-13 r• zoo' t n)a 1a / i i P/0 1101-I•I I.•~. ~` ~ ~e -" '~ _ Actol p 22 ~~ e~3e ACltl , 1.elAdDl • ~ ~~J'r, 2~ ; 1 I! ~ 19 .. 11 15e 1c101 ~j, TI i6 A) ~ I ! `~ Ite At[I 3S / Tlir .,. ~ ~ IT "• aiv~ IB i ~OuS~ ' - -~ , 1 r ~ ),~ 16 p O r--~ IS 1 ~_~ - ,. ~ L3tAt I.IfAa. 2 ~~ Re St~raoa~5 _ _ ~ 1. w R~ freSt^m6n~5~7~ jeaYrn~ w ~. "+.,,~ 1.0! Ae 13 R Pt~rk~ny 7.eoAaml uiAt. It - 7.03 ACXl D 1174• .7 7 I.NAc 7 ~ 1 a of Aa.lo ~ h 7.3! N 9 (` ! L]7 n..rc~ 10 732 Ac W Aa 2.Tk • ' ~ 1y5 R)• `fit Y"e e.ea Ac $\ LL~ L Z r1'/~f0.h~' 6 H se \ Ebb a°sk~~~ ~ /ice \ \ 'S1Y.~ry I ' \ R„e ~_ ~` [ u~ Irt• l[GE NO ______ Ceverr letf ---lMC[L eownwuenon =_~- ue•a uoec we. ~~_ ±o.. ar.t _ ~, arr a~w[ --•-- uvu for we. 'T-' Cetcuttl[v •cn[IC[ n[•la (~ vae •e•e•at n ulm )e•t to >,wtwvow xs Ic1 MOe1M 41d J021~01 PROPEf11Y IGENTIFKa110N HAP /T LI,04 ®'1'103 '~' ROAN01<E COUNTY ViRGti;'S SS OI 025601 IOO o too . .a -recta wo. )I vr.te rivet w)~o~l ir))) ... ~.. 1 - GTS.~-"_"~T~.: fcl.aa . ~ . Property Boundaries Creep . . a .... .. ar w. , ~.. ~ Proposed Roadways Existing Roadway and Entrance to Prop erty ~.. L~ • Apri124, 1998 Dear Planning Commission and Board of Supervisors: We would like to submit this application for a Special Use Permit for a Fall Festival. The Festival will be a seasonal event running for three weeks in Oetober and will include a hayride, a haunted house, costume contests, and other fall festivities. We will also provide food, non- alcoholic beverages, and Halloween specialty items will be sold on the premises. To make this Festival possible, we will have to clear approximately four to six acres of land for parking, buildings, and festival area. We intend to keep the landscape and woodlands as intact as possible. A partial roadway exists on the land and will need to be extended and widened for the hayride. Substantial parking will be provided on the property. A current roadway leads to the property, however we are working with the current owner of the property and the surrounding lands to develop another roadway off of Skyview or Wildwood, which would provide even better access. Two buildings will be constructed, both of which will be conservative and natural looking. The Haunted House, eonstnzcted to appear as an old house, will be approximately 7,500 square feet. The second building will provide restrooms and other amenities and will be about 1,250 square feet. The Festival will provide family recreation and revenue for local businesses, including the • Holiday Inn. The Festival will also increase the community spirit by giving local neighbors free passes to the activities. While providing this pleasant opportunity for the community, we will provide ample security and anticipate only positive effects for the neighborhood. The Festival will help the neighborhood and surrounding community by working in conjunction with non-profit organizations, such as high schools, churches, and civic groups. The principle designer has worked previously with schools and such organizations as Big Brothers and Big Sisters, the Roanoke City Park and Recreation Department, and the Roanoke, Salem, and Cave Springs 3aycees on similar projects to raise funds for their causes. The Festival will provide productive and wholesome recreation for the community, as well as increasing county revenues. We foresee this event drawing statewide recognition and attention while providing fun for many families. Please contact Paul Hartle, III at home at (540) 375-2634, at work at (540} 389-8242, or at 102 Eagle Drive, Salem VA 24153 if you have any questions, concerns, or comments. We appreciate your time and interest. Sincerely, • Paul J. Hartle, III Roger derman teve Ray • Haunted ~iouso and ~torac~e U- y • `'r"` ~ / • • C~-~C... `~"` Public Bathrooms and Refreshment Stand are ~qa ~%~~~ ~ \ _ -~ i ~ ~ ' 0 U ~ a / i I ~ 4 / ~ asv ~ ,~ ,a - ~ I • • • u-y • • ~' U-y D NORTH • f ,,.. G ~~ eA~ Raa~aKe ~' ~~ DEPARZ'1~NT OF PI.AI~INTNG AND ZONING HARTLE SITE ,~•- TAX MAP # 44.04-1-1 - . "~, ~ ... U-y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 1998 ORDINANCE GRANTING A SPECIAL USE PERMIT TO PAUL HARTLF3 III TO ALLOW FOR AN OUTDOOR GATHERING ON 80 ACRES BEHIND THE HOLIDAY INN OFF OF SKYVIEW ROAD (TAX MAP NO. 44.04-1-1), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Paul Hartle III has filed a petition to allow for an outdoor gathering to be located on 80 acres behind the Holiday Inn off of Skyview Road (Tax Map No. 44.04-1-1) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on June 2, 1998; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on May 26, 1998; the second reading and public hearing on this matter was held on June 23, 1998. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Paul Hartle III to allow for an outdoor gathering on 80 acres located behind the Holiday Inn off of Skyview Road (Tax Map No. 44.04-1-1) in the Catawba Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) Operation of the facility is limited to 22 days in October 1998. (2) Special Use Permit is only for one haunted house and one G:\ATTORNEY\SPB\AGENDA\ZONING\HARTLE.SUP 1- U- y accessory building to accommodate refreshment stand and bathroom facilities. In addition, hayride uses are permitted. No other uses or activities are permitted under this permit. (3) Music shall not be played, broadcast or piped to any outside areas. (4) Hours of operation shall be restricted to 6pm to llpm. (5) The access road shall be paved if grade exceeds 18% at any point along the road. (6) There shall be no access from Weaver Road. (7) The sale of alcoholic beverages shall not be permitted under the terms of this Special Use Permit. (8) If any other use is proposed on this site, with the exception of single-family residential, it will be subject to a Special Use Permit regardless of whether that use is permitted by right or not. This will allow the Planning Commission and Board of Supervisors the opportunity to review cumulative traffic impacts, circulation, access issues, environmental concerns and cumulative impacts on the neighborhood. (9) An approved concept plan must be in place prior to the issuance of a Special Use Permit. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, G:\ATTORNEY\SPB\AGENDA\ZONING\HARTLE.SUP 2 `-''r repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. G:\ATTORNEY\SPB\AGENDA\ZONING\HARTLE.SUP 3 ~iiiuiiiuiiiiiiiiiiiiiiiuiiiii~iiiiiiiuiiiiiiiiiiiiiiiiuiiiii~ivuiii~iiiiiiiiiiuiiiiiiiiiiiiiuniiiiiiiiiiiiiiiiiiuii~~~ s ~~ ~~ - - ~~ - - _ AGENDA ITEM NO. ~.t - APPE CE RE VEST Q - _ - _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS _. _. - - SUB CT: ( / - ~ y~ G i .~.i C np l ~S 4 r~+ S~C~ in T Dr' 4"l~17 ~ G'LZ l~5 dy Sl~~,r:N ROi, - ~® ~.. - s ~~ I would like the Chairman of the Board of Supervisors to recognize me during the _ meeting on the above matter so that I may comment. __ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: -_ _ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will i decide the time Limit based on the number of citizens speakin on an issue, - and will enforce the rule unless instructed by the majority ofgthe Board to = __ do otherwise. _ __ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. - ^ All comments must be directed to the Board. Debate between arecognized c speaker and audience members is not allowed. __ __ ^ Both speakers and the audience will exercise courtesy at all times. =_ ^ Speakers are requested to leave any written statements and/or comments __ vnth the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ _ - PLEASE PRINT LEGIBLY AND G _ IVE TO THE CLERK - - - c _ - _ _ - _ - - - - - NAME - - vv~~.S t~sQ J ri S - - - - - ADDRESS - ~' .31 D 8 - _ u ~onFw. )c~oc~ Gn , R KQ ~ /n ,~ [~~;i ~ - - _ _ PHONE `7 7~ > >u~x~ m~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~m 1~^ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 1998 ORDINANCE 062398-12 TO VACATE AN EXISTING 20' ACCESS EASEMENT ON LOTS 4 AND 5, IN PHASE I OF WEXFORD SUBDIVISION SHOWN IN PLAT BOOK 16, PAGE 122 WHEREAS, by subdivision plat entitled "Wexford, Phase I", dated February 8, 1994, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 16, page 122, atwenty-foot (20') access easement to and from the stormwater management easement located on Lots 5 and 6, was shown and created along the boundary line of Lots 4 and 5, and continuing along the westerly boundary line of Lot 5, the subject easement being designated on said plat as "20' ACCESS DRIVEWAY AND WATER LINE EASEMENT"; and, WHEREAS, the Petitioners, Arthur A. Kunkle and Marion A. Kunkle, husband and wife, and Susan M. Sisler, Trustee under Declaration of Trust dated July 30, 1996, are the owners of Lot 4 (Tax Map No. 86.03-6-7) and Lot 5 (Tax Map No. 86.03-6-8), respectively, Phase I, Wexford, as recorded in Plat Book 16, page 122; and, WHEREAS, the Petitioners have requested that the existing twenty-foot (20') access easement across their lots be vacated; and, WHEREAS, in exchange, the Petitioners propose that an alternative 20' access easement along the southeasterly boundary of Lot 5, designated and shown as "NEW 20' STORM WATER MNGM'T. ACCESS ESMT." on the `Easement Plat for Wexford of Roanoke, Inc., Creating Hereon a New 20' Storm Water Management Access Easement Crossing Lot 5 Wexford -Phase I', dated September 9, 1997, prepared by Balzer and Associates, Inc., be conveyed to the Wexford Homeowners Association which has responsibilities for maintenance of the stormwater management easement; and, WHEREAS, the County's engineering staff has recommended and approved the proposed exchange of access easements, which will allow for a shorter, more direct, and less burdensome access to the stormwater management easement, and will not impose any greater burden on the Homeowners Association; and, WHEREAS, §15.2-2272.2 of the Code of Virginia (1950, as amended) requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by §15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on June 9, 1998; the public hearing and second reading of this ordinance was held on June 23, 1998. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an existing twenty-foot (20') access easement, shown and designated as "20' ACCESS DRIVEWAY AND WATER LINE EASEMENT" on the `Subdivision Plat of Wexford, Phase I', recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 16, page 122, said easement running along the boundary line of Lots 4 and 5, and continuing along the westerly boundary line of Lot 5, to provide access to and from the stormwater management easement located on Lots 5 and 6, Phase I, Wexford, as shown on said plat and as further shown on Exhibit A attached hereto, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the following conditions: 2 a. That the existing water line easement in the same location and shown on the above-described subdivision plat shall remain in full force and effect. b. That the alternative access easement, along and parallel with the southeasterly boundary of Lot 5, designated as "NEW 20' STORM WATER MNGM'T. ACCESS ESMT." on the `Easement Plat for Wexford of Roanoke, Inc., Creating Hereon a New 20' Storm Water Management Access Easement Crossing Lot 5 Wexford -Phase I', dated September 9, 1997, prepared by Balzer and Associates, Inc., a copy of which is attached hereto as Exhibit A and incorporated herein, shall be conveyed to the Wexford Homeowners Association for purposes of ingress and egress to and from the stormwater management easement, said Association being responsible for the continuing maintenance of said stormwater management easement. c. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 2. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 3 A COPY TESTE: Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 4 s fo cfnurrn nlE rlELn sunvEV nr nlE rnfusns suovnnlEncoN U.^sEN rurcon.~n UIIpFf1 Mr 511nEON :10u; A111Ar ALIT IMnnOVEMENIS ANO 1n51f1F. E`AUENCE OF F.lSF. MENIS ME Slgwel llEUF.OU. MO iNAI iI1FnF. ME fl0 FNf.OOAnnMEN15 OY 1MnOOVE MENI : EI II IEII fnOM AUIOININO nnf.MSE 5 Oft fnOM EIIt4EEi nnEMSE50111EfI fI1Nl !',IgWN 11FOFVN. i111C[UOVEY1VAS fEOfO(Ir.1f.U Vnng111111E pENEfIi OFn llllE nEmnf NIp 1t SUnIFOf to 1e1f OnMAlIOU Wl11Cil M,(Y NE pv;LOSEU Ilr f,UV11 I Ignenrr 151N F.E.MA pFrirIEU ZONE 1u.101.-JADED X __. AJRI}i ~ JON~J R. McADEN > I,, EASEMENT PLAT FOR YYEXFr~JPD of ~oANoKE /NC. ~ ~ rlo.oo2ooz e , CREATING HEREON A NEW ZO' 9- 9-97 C 4 O STORM WATER MANAGEMENT ACCESS EASEMENT 9,{~n SURVE~ CROSSING 117r 5 osa~ WEXFORp - pkASE _ PLAT BOOK ICO, PAGE 122 WINDSOR HILLS MAGISTERIAL DISTRICT Il/1 L/~I ILl. Bt~7~~ ROANOKE COUNTY, VIRGINIA .asocl•,'cwifgc SEPTEMBER 9 , 199~T , JOB NUMBER 89710055-A •PLANNERS•ARCHITECTS•ENGINEERS•SURVEYORS• 1208 CORPORATE CIRCLE, ROANOKE, VIRGINIA 772-9580 ^a^~«*'^'~ *~~•^~w TAX MAP # 26 6Co.01 -3-5 7 ~9-- 9 S3 ~ \a a!u LAT4 N/F O 100 - 200 300 W ILIIAM M. GRISSO, JR. D.B. SI1, PG.SZ7 S?9 ~ SCAIcE /" _ /00' •~ ~, 9 o.96's ~~ ~ gICRE vJ ryN W ° in . Z\ 3P ~ ~) LOT m ~O '~ ?(~ ~ ,!y o h rn ? ~u7ro, ~ %'!'~$ W ~'~' ~~' ,~1,d3~ ~Z i , \ n4w~~//C;~ `\ p /~ ~ ro 4 ~, Q~ N ~ /NPj 7(91 ~'l A4 p°~ ~ ~' ~"'~N O to W ~ 20 ~ LoOT $ `~/~~t ~ 1~S~i~~ ~O ~~ ~ ~ ~ ~ / ~~~ ~ i / wArEFE MANPCfM~ ~ EAA`°Fl+I EAI O ~~~..I`~U.E. ~ OTHEL(,p CjR~ C N81° g'30"EY E MNCM• W ''HESS ESM'T ~ ~ LOT Co ~ r~ LDr ~. n~ N ~ 7 PAC RE ~ ~ ' 2ss.oo' S7Co°06'19" W 333. LOT LOT LOT 12 •\ II I 10 r LOT 9 1L CURVE DATA CURVE DELTA RADIUS ARC TANGENT CHORD BEARING Ct 87°4T'OCo" 55.00' 64.27' 52.91' 76.2(°' 535°04'58"W C2 SS° 35'46'' 55.00' 53.37' 29.00' SI. 30' 533°3Co'29" E G3 3Cv°37'10" 55,00' 35.15' 18.20' 34.SCo' ST9°42'55"E ~~ ti r ti 2~ o ~ 2 J~~ ~C Q y V P 7Q x NOTES I. OWNER OF REGARD ARTHUR A. KUNKLE AND MARION A. KUN KLE DEED BOOK 1488 , PAGE 44 TAX MAP NUMBER 8Co.03-Cc-7 (LOT ¢~ SUSAN M. SISLER DEED BOOK ISICo , PAGE 126(0 TAX MAP NUMBER s~.o3-~-8 (~T 5) EDWARD H.TENISON,IIL AND ELIZABETH PARKERTENISON DEED BOOK 14!04 , PAGE C0S0 TAX MAP NUMBER 6(0.03-C0-9 CLtrr C0) 2. PROPERTY IS ZONED R- I . 3. THE EXISTING 20' ACCESS DRIVEWAY EASEMENT IS TO BE VACATED. THE EXISTING 2A' WATER LINE EASEMENT IS TD REMAIN. ¢, THE PURPOSE OF THIS PLAT IS TO SHOW THE NEW 20' STORM WATER ~Fp`1'Tlf OF MA NAOEMENT ACCESS EASEMENT. A DEED MUST BE RECORDED O~ ~'./~ GRANTING SAID NEW 20' STORM WATER MANAGEMENT AG~ESS 't ~ EASEMENT TO THE HOMEOWNERS ASSOCIATION. ~' ~ ~~y Y ~l ACTION # ITEM NUMBER u'- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: ORDINANCE TO VACATE AN EXISTING 20' ACCESS EASEMENT ON LOTS 4 AND 5, IN PHASE I OF WEXFORD SUBDIVISION SHOWN IN PLAT BOOK 16, PAGE 122 (WINDSOR HILLS MAGISTERIAL DISTRICT). COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This is the second reading of a proposed ordinance to vacate an existing 20' access easement along the boundary line of Lots 4 and 5, and continuing along the westerly boundary line of Lot 5, in Phase I of Wexford Subdivision (P.B. 16, pg. 122). BACKGROUND: The existing 20' access easement on Lots 4 and 5 was created by subdivision plat for "Wexford, Phase I", recorded in the Clerk's Office in Plat Book 16, page 122. Lot 4 was acquired by Arthur A. Kunkle and Marion A. Kunkle, husband and wife, ("the Kunkles") and Lot 5 was acquired by Susan M. Sider, Trustee under Declaration of Trust dated July 30, 1996, ("Sider"). Said owners are the current petitioners for relocation of the access easement to and from the stormwater management easement located on Lots 5 and 6. SUMMARY OF INFORMATION The Petitioners, the Kunkles and Sisler, are requesting that the Board of Supervisors vacate the 20' access easement which runs along the boundary line of Lots 4 and 5; and continues along the westerly boundary line of Lot 5, to the stormwater management easement located on Lots 5 and 6. In exchange, the Petitioners propose conveyance by Sisler of an alternative 20' access easement along the southeasterly property line of Lot 5 to the Wexford Homeowners Association, which is responsible for the continuing maintenance of the stormwater management easement. The exchange is proposed as a shorter, more direct, and less burdensome access. A plat showing the areas to be vacated and to be conveyed as the new access easement is attached hereto as Exhibit A. Staff has no objection to the proposed relocation, and has reviewed and approved the alternative easement location, provided that the existing water line easement in the same location shall remain in effect. STAFF RECOMMENDATION County staff recommends that the Board of Supervisors adopt the proposed ordinance, pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended) to vacate the existing 20' access easement on Lots 4 and 5, in Phase I of Wexford Subdivision shown in Plat Book 16, page 122. SI~MITTED BY: ~~ ~ ~f `;.~ ~ Arnold Covey, erector Department of Community Devel ; pment Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION APPROVED BY: L%~~~ Elmer C. Hodge County Administrator VOTE No Yes Abs Harrison _ _ _ Johnson _ _ _ McNamara Minnix -_ -_ -_ Nickens s locrnurr nNl u+,.rrunnrF nnnsunvcr or nlrt rnrNSrs snovnl nrartoN UAa ,vfN ru°nn.rn UIIUErI MV SI InF.NN510N; illAi All IMnNOVEMENFS ANU vISIIY.E ENUENCE Uf FASF.MEN IS Alif CIgwN NEOFON. ANU 1)IAI it FnF ME 110 FNCnOAfnMENfs IEI IATUOVEMENI: El Jlf ll rIIOM AfIIOIlA1N1 nnEA15E5 IX) fnOM SIIIAIEC! TEMISFS OUIF.N II MOWN IIrnEUN. IIII.^-sUrIN'Y IVAS f FI1fUnMEU VA UIOUI NIE I'ENFf Ii Ur A 1NLE nrmni M!U IS 51 rU,IECII tO IIIFOnAN11011 WIIICII ANY IlE UI V;IO.SEn IIT SUCH I`Ilq`ErUY IS IN F E.MA orrlNEn zoNE _VNSHAOED X___ plop O 100 20~0~__ 300 W ILLIAf/l M. GRISSO, JR. ~I D.B. 511, PG.S"7-7 579 ~ SCAlLE /" = 100' TAx MAP # ~6 2 g~.01-3-5 ~9 9F S3 \a ~WT4 ~ 0 Nr~cv~ °~Y`r` ~,la ~~ U d- ~~ 2~ JZ a ~ ~ o ~a~v o QQ pm # pi U N P ~J/ ~ Q7 F ~ x ~, ~ 0.96 5 ,~ ~ Acne. (D NN W In ~ 3~ m LOT ~p 3 (9 ~ ~ Q'2 N ~ ro uQoJ J # h ~ U' ~~~ /~ ~ Q ~ 'Y n)'~Q//L~ ' \ ~ \ ~ ro a ~ m ~ i "~-'i'zs" ~~~W ~~%~ m ~ ' 1-~'l p(~ y !u [I Wt ~~ ~ 0 ~ ~ m. 2 ~ a~ D m Q' ro ~ 1~~ ~ aj~ E KISTING °~ 97oRAn WATER /~0~ ~MANK£MB~I (7 ~ EASF1z.n EN ~( I ~ $O ~ \ ~W • `~ ° B.L. r~, ~ . S=.u.e. OTH E li Nsl 8~ o RC~,E C3-SZ _ _ _ n1EW `A'ATERM NCM T W HESS ESM'T O LtYT(e ~ rr) LDT ~w^T'/ ~ ~N ~ 7 ~M.r~ -_ _ S-7Co°06'19" W 333. LDT LOT LOT 12 \ II I 10 ~ CURVE DATA CURVE DELTA CI 87' 47'000" C2 S5° 35'4! ° G3 3C°37'10" RADIUS ARC TANGENT 55.00' 84.27' 52.91' 5 S .00' 53.37' 29.00' 55.00' 35.15' 1820' I r LOT 9 CHORD BF~RING 7Ca.Zlo' S'~8°04'55"W sl 30' 533°.300'29"E 34.5!0' S79° 42'55"E NOTE S I. OWNER OF REGARD ~ ARTHUR A. KUNKLE AND MARION A. KUNKLE DEED BOOK 1486 , PAGE 44 TAx MAP NUMBER SC0.03-(0-7 (LOT 4-~ SUSAN M. SISLER DEED BOOK ISI(0 , PAGE 12!0(0 TAX MAP NUM6ER 8(0.03-Co-8 (LOT 5) EDWARD H.TENISON,IIL AND ELIZABETH PARKERTENISON DEED BOOK 144 , PAGE 0050 TAX MAP NUMBER 80003-C°-9 ~LfJT (0~ 2. PROPERTY IS ZONED R- I . 3. THE EXISTING 20' ACCESS DRIVEWAY EASEMENT IS TO BE VACATED. ~ THE EX15T1 NG 2Ar WATER LINE EASEMENT IS TO REMAIN. pl,Tii ¢. THE PURPOSE OF THIS PLAT IS TO SHOW THE NEW 20' STORM WATER ~}IE OF MA NAOEMENT ACCESS EASEMENT A DEED MUST BE RECORDED ~O~ Ll~C GRANTING SAID NEW 20' STORM WATER MANAGEMENT ACCESS]^/(] EASEMENT TO THE HOMEOWNERS ASSOCIATION. sqV JOHiJ iS. ~D~? II,,// EASEMENT PLAT FOR 1 Mo. 002002 YYEX~RD of ~oANOKE, ~NC• ;, 9- 9_g7 GREAT WG HEREON A NEW ZO' t'9. OQ~ STORM WATeR MANAGEMENT ACCESS EASEMENT ~'4 gUA~E~ CROSSING LO^f S >5 rs W EX FORD - p RASE Z PLAT BOOK ICO, PAGE 122 ~AT ~' I WINDSOR HILLS MAGISTERIAL DISTRICT 1 \ul -li K ROANOKE COUNTY , VIRGIN 1 A Aesocl rcw~yC - SEPTEMBER 9 , 199~T JOB NVM6ER R9710055-A PLANNERS • ARCHITECTS • ENGINEERS • SURVEYORS 1208 CORPORATE CIRCLE, ROANOKE, VIRGINIA 772-9580 ^e.~eo*'^b'°^^~^^0w u- ~ Gam/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 1998 ORDINANCE TO VACATE AN EXISTING 20' ACCESS EASEMENT ON LOTS 4 AND 5, IN PHASE I OF WEXFORD SUBDIVISION SHOWN IN PLAT BOOK 16, PAGE 122 WHEREAS, by subdivision plat entitled "Wexford, Phase I", dated February 8, 1994, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 16, page 122, atwenty-foot (20') access easement to and from the stormwater management easement located on Lots 5 and 6, was shown and created along the boundary line of Lots 4 and 5, and continuing along the westerly boundary line of Lot 5, the subject easement being designated on said plat as " 20' ACCESS DRIVEWAY AND WATER LINE EASEMENT"; and, WHEREAS, the Petitioners, Arthur A. Kunkle and Marion A. Kunkle, husband and wife, and Susan M. Sisler, Trustee under Declaration of Trust dated July 30, 1996, are the owners of Lot 4 (Tax Map No. 86.03-6-7) and Lot 5 (Tax Map No. 86.03-6-8), respectively, Phase I, Wexford, as recorded in Plat Book 16, page 122; and, WHEREAS, the Petitioners have requested that the existing twenty-foot (20') access easement across their lots be vacated; and, WHEREAS, in exchange, the Petitioners propose that an alternative 20' access easement along the southeasterly boundary of Lot 5, designated and shown as "NEW 20' STORM WATER MNGM'T. ACCESS ESMT." on the `Easement Plat for Wexford of Roanoke, Inc., Creating Hereon a New 20' Storm Water Management Access Easement Crossing Lot 5 Wexford -Phase I', dated September 9, 1997, prepared by Balzer and Associates, Inc., be conveyed to the Wexford Homeowners Association which has responsibilities for maintenance of the stormwater management easement; and, ~^ WHEREAS, the County's engineering staff has recommended and approved the proposed exchange of access easements, which will allow for a shorter, more direct, and less burdensome access to the stormwater management easement, and will not impose any greater burden on the Homeowners Association; and, WHEREAS, § 15.2-2272.2 of the Code of Virginia (1950, as amended) requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by §15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on June 9, 1998; the public hearing and second reading of this ordinance was held on June 23, 1998. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That an existing twenty-foot (20') access easement, shown and designated as " 20' ACCESS DRIVEWAY AND WATER LINE EASEMENT" on the `Subdivision Plat of Wexford, Phase I', recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 16, page 122, said easement running along the boundary line of Lots 4 and 5, and continuing along the westerly boundary line of Lot 5, to provide access to and from the stormwater management easement located on Lots 5 and 6, Phase I, Wexford, as shown on said plat and as further shown on Exhibit A attached hereto, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the following conditions: a. That the existing water line easement in the same location and shown on the above-described subdivision plat shall remain in full force and effect. 2 b. That the alternative access easement, along and parallel with the southeasterly boundary of Lot 5, designated as "NEW 20' STORM WATER MNGM'T. ACCESS ESMT." on the `Easement Plat for Wexford of Roanoke, Inc., Creating Hereon a New 20' Storm Water Management Access Easement Crossing Lot 5 Wexford -Phase I', dated September 9, 1997, prepared by Balzer and Associates, Inc., a copy of which is attached hereto as Exhibit A and incorporated herein, shall be conveyed to the Wexford Homeowners Association for purposes of ingress and egress to and from the stormwater management easement, said Association being responsible for the continuing maintenance of said stormwater management easement. c. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 2. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). g:attorney\vlh~agendaUcunkle.ord 3 4 V AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 1998 ORDINANCE 062398-13 TO VACATE AN EXISTING 15' ACCESS EASEMENT ALONG THE NORTHERN BOUNDARY OF LOT 20 AND EXTENDING NORTHERLY ALONG THE EASTERN (REAR) LOT LINES OF LOTS 19, 18, AND 17, AND TO VACATE AN EXISTING 10' ACCESS DRIVE AND 15' STORMWATER MANAGEMENT ACCESS EASEMENT ALONG THE BOUNDARY BETWEEN LOT 13 AND LOT 14A IN WEXFORD AT STEEPLECHASE SUBDIVISION, IN PLAT BOOK 18, PAGE 51, AND RESUBDIVISION PLAT OF WEXFORD AT STEEPLECHASE, IN PLAT BOOK 19, PAGE 67. WHEREAS, by subdivision plat entitled "WEXFORD AT STEEPLECHASE", dated July 14, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 18, page 51, a fifteen-foot (15') stormwater management access easement was shown and created along the northern boundary of Lot 20 and extending northerly along the eastern (rear) lot lines of lots 19, 18, and 17, the subject easement being designated on said plat as "15' ACCESS EASEMENT"; and, WHEREAS, by said subdivision plat, aten-foot (10') access drive and fifteen-foot (15') stormwater management access easement was shown and created along the boundary line of Lots 13 and 14 (now 14A), the subject drive and easement being designated on said plat as "10' ACCESS DRIVE" and "15' S.W.M. ACCESS ESM'T.", and being further shown along the boundary line of Lots 13 and 14A on the `Plat of Resubdivision Showing The Resubdivision of Lots 14, 15, & 16, Wexford At Steeplechase, Plat Book 18, Page 51, Creating Hereon Lots 14A, 15A, and 16A, Wexford At Steeplechase', recorded in the aforesaid Clerk's Office in Plat Book 19, Page 67; and, WHEREAS, the Petitioner, Wexford of Roanoke, Inc., is the developer of said subdivision and has requested that the above-described existing 15' access easements and 10' access drive be vacated; and, WHEREAS, in exchange, the Petitioner proposes that alternative 15' access easements on Lots 15A and 16A, designated and shown as "NEW 15' STORMWATER MANAGEMENT ACCESS EASEMENT" on the `Easement Plat Creating New 15' stormwater Management Access Easement Crossing Lots 14A, 15A and 16A', dated March 20, 1998, prepared by Balzer and Associates, Inc., be conveyed to the Wexford Homeowners Association, t/a Wexford at Steeplechase Homeowners Association, which has responsibilities for maintenance of the stormwater management easements located on Lots 14A and 15A and on Lot 16A; and, WHEREAS, the County's engineering staff has reviewed and approved the proposed exchange of access easements, which will allow for a less burdensome, consolidated access to the stormwater management easements, and will not impose any greater burden on the Homeowners Association; and, WHEREAS, §15.2-2272.2 of the Code of Virginia (1950, as amended) requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by §15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on June 9, 1998; the public hearing and second reading of this ordinance was held on June 23, 1998. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 2 1. That an existing 15' stormwater management access easement, shown and designated as "15' ACCESS EASEMENT" on the subdivision plat of "WEXFORD AT STEEPLECHASE", dated July 14, 1995, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 51, said easement being along the northern boundary of Lot 20 and extending northerly along the eastern (rear) lot lines of lots 19, 18, and 17, and further shown as "EXISTING 15' STORMWATER MANAGEMENT ACCESS ESM'T. TO BE VACATED" on Exhibit A attached hereto, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That an existing 10' access drive and 15' stormwater management access easement, shown and designated as "10' ACCESS DRIVE" and "15' S.W.M. ACCESS ESM'T." on the subdivision plat of "WEXFORD AT STEEPLECHASE" (P. B. 18, pg. 51), and being shown and designated as "10' EXISTING ACCESS DRIVE" and "15' EXISTING S.W.M. ACCESS ESM'T." on the resubdivision plat of "WEXFORD AT STEEPLECHASE" (P. B. 19, pg. 67), said drive and easement being along the boundary line of Lots 13 and 14A (formerly Lot 14), and being further shown as "10' ACCESS DRIVE TO BE VACATED" and "15' S.W.M. ACCESS ESM'T. TO BE VACATED" on Exhibit A attached hereto, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 3. That alternative access easements on Lots 15A and 16A, designated as "NEW 15' STORM WATER MANAGEMENT ACCESS EASEMENT" on the `Easement Plat Creating New 15' stormwater Management Access Easement Crossing Lots 14A, 15A and 3 16A', dated March 20, 1998, prepared by Balzer and Associates, Inc., a copy of which is attached hereto as Exhibit A and incorporated herein, shall be conveyed to the Wexford Homeowners Association, t/a Wexford at Steeplechase Homeowners Association, for purposes of ingress and egress to and from the stormwater management easements, said Association being responsible for the continuing maintenance of said stormwater management easements located on Lots 14A and 15A and Lot 16A. 4. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 5. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: 4 /'v Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney ....... 1 1! 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Rq oo~ ~`'~ 3 F~~ fag ~ a xu E u p w. zFFy t F Fcu o.ti.~ a W ° Est 7 U t., h Y ~~~ ~ N u w~~'~' ~'~_ o ~~~o ~ ~ ~ o~ `~ u Si a F R U i dl ~• 1 ACTION # ITEM NUMBER ~ ^ CD AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: ORDINANCE TO VACATE AN EXISTING 15' ACCESS EASEMENT ALONG THE NORTHERN BOUNDARY OF LOT 20 AND EXTENDING NORTHERLY ALONG THE EASTERN (REAR) LOT LINES OF LOTS 19, 18, AND 17, AND TO VACATE AN EXISTING 10' ACCESS DRIVE AND 15' STORMWATER MANAGEMENT ACCESS EASEMENT ALONG THE BOUNDARY BETWEEN LOT 13 AND LOT 14A IN WEXFORD AT STEEPLECHASE SUBDIVISION, IN PLAT BOOK 18, PAGE 51, AND RESUBDIVISION PLAT OF WEXFORD AT STEEPLECHASE, IN PLAT BOOK 19, PAGE 67 (WINDSOR HILLS MAGISTERIAL DISTRICT). COUNTY ADMINISTRATOR'S COMMENTS: ° '~ V EXECUTIVE SUMMARY: This is the second reading of a proposed ordinance to vacate an existing 15' access easement along the northern boundary of Lot 20 and extending northerly along the Eastern (rear) lot lines of Lots 19, 18, and 17, and to vacate an existing 10' access drive and 15' stormwater management access easement along the boundary between Lot 13 and Lot 14A in Wexford at Steeplechase Subdivision (P.B. 18, pg. 51), and Resubdivision of Wexford at Steeplechase (P.B. 19, pg.67). BACKGROUND: The existing access easements were created by subdivision plat for "Wexford at Steeplechase", recorded in the Clerk's Office in Plat Book 18, page 51. Lots 14, 15, and 16 were resubdivided ,creating Lots 14A, 15A, and 16A, by plat recorded in Plat Book 19, page 67. No change was made to the locations of the subject access easements. • SUMMARY OF INFORMATION The Petitioner, Wexford of Roanoke, Inc., is the developer of the subdivision and has requested the relocation of the access easements to and from the stormwater management easements in order to minimize the encumbrances on the lots and to provide a consolidated access to the stormwater management easements. In exchange, the Petitioner proposes conveyance of an alternative 15' access easement on Lots 15A and 16A to the Wexford Homeowners Association, t/a Wexford at Steeplechase Homeowners Association, which is responsible for the continuing maintenance of the stormwater management easements on Lots 14A and 15A, and Lot 16A. The owner of Lots 15A and 16A, Vaughn, Inc., has agreed to location of the alternative access easement on those lots and has conveyed the easement to Wexford of Roanoke, Inc. A plat showing the areas to be vacated and to be conveyed as the new access easement is attached hereto as Exhibit A. Staff has no objection to the proposed relocation, and has reviewed and approved the alternative easement location. STAFF RECOMMENDATION County staff recommends that the Board of Supervisors adopt the proposed ordinance, pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended) to vacate the existing 10' access drive and the existing 15' access easements in Wexford at Steeplechase Subdivision (P.B. 18, pg. 51), and Resubdivision of Wexford at Steeplechase (P.B. 19, pg.67). SUB TTED BY: APPROVED BY: ', .. S Arnold Covey, Direct r Elmer C. Hodge Department of Commu 'ty Develo ment County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Harrison _ _ Received () Johnson _ _ Referred McNamara _ _ to Minnix _ _ _ Nickens n n rvNH Oro r3,~an, ._a n~nmrn rnr$on `G'+~ `~~ m~~n rn r°v "~ N ~ a W w W w W~~ 3 Z~ ~~ f ~~~H wo°D OH°.: N°.~.°r~.V." c. b. ~~ ~~o Vie; ~~~~e ~ ~~~~ - ~~ 7z~ v moo ns~~ ~;x ^~~~ ~o~~N `n ,. ~> >,~ ,~, .pp+'pp~pYp pJp Spp pOp OOo.~pp~.No.pO:[[0~~"ppY. ~ppn pHppp7 p>pSpp DXD Ipp~pNp .pp-~rvpp cnc~~pSp ~~ FFFFH NF-rQ(r l-~FF•FNHFF FF-rFF FH !-H :C U•~YJ any ti~tim C)rt rnlr=>:3 Y, >,Nti rrn ~~ r G `p r~Y Pa ~ ~E 5~P ~~ N~~ ~~~~~ ~~~~qq~ . ~W~~ ~O 6 rC~ii W ~ ~m~ ~ V g~~~ ~I ., rv 7 r~fl~ ~ g ~.._ (~.~~"~ ~ r w o g G LL./1~~ ~~ r . c_ ~• t+ ~ ~ Q ~~ '~ ~ ~ Cp . ..r-r r2 2r~~ 6 NN ~ T ° °' s a ~ N 8~ ;~ g ~ s ~ ~~~;~~ ~ 1 1 .. ...... .. °: ° r y 0 r N 1 0 r '` o J _ _ 1 - ~ Jn ,~ ~>170-~-' O.hL S~ %N ~ ~171135 M.,OS ,b ,L 1 ON 1 SLE 1, ~ooM3V/ ~y<oa .lrb 00 9h/ h10~1.i.~0 pLF O'00/ ~°Bh Li/~-3.. o .a ~ N ~ G ,OL' ~~.l oL _ '~•oE.or.oLN ~ 0 6' Pnl~~~y~ Oo. nOL 97~i6L N ^~ ~~se ~ hQ<N 1 n'Wh QV ptS"• _ ~~I OL r ~ h 0 M.•oE o/• ,c a31dJ Vn 58JJd ~ ~o V 1' ~?{. n ~ ~ ^e• 31d N/l.SIX~ `s p' to W ~ V V \ ~ Q N ~\ •LI 'J p W ~ O V ~9 Q Q h~ Vl t-4.r ~a •m oro-~ ,~ ~ o/ 0 0 h~ h o° ~"' N ~`A s~ y ~~ r AT STE EPCECf/ASE- ~ ~ N \ ~U 0 m r~ 3 0 0 n .j s N~ ,- h a m ~1r1\ s r Z ~EX~~RD/B PG.S/ Z' \ ~~~ ~ Q-z leq r / ~"~~ I o 9 -~ W ~ o ~ i_ ~ - ~ c ~ ` - _~ \ vary r- ~ - L, c Z Z~ N Y I Q 0. ,jD ~~ C 9 C'6 \ 'L ,~ ,n ~' o o I ~ 1fv~N,3 ti s ~'O u R T SO / ~r~ ~ Boa ~ o Q~~"l~~J »d1N~ ~~N v, ~ 1 ~' ~~ ~ E7 R/tv ~ ~~.il~ ~ ~ I ~ 1 L31 VM G1'6'O1S~lY ~ 0. . ~ ~C (f ~ 3\ i \ \~ N fl .S/ M3N Q // 's 'ss w Ygi~c ~-. ~ t "2Zf--~; GS,6L,%ES-= _ ).'JN 15/X~ l ~ o°i~ v rvn~9, 4q ~ r~ o r x3 ~ ~ - 4 r~ m zzwz zzzz i \ m _ \~7 W~( ~~ Q o \ e / / ~ nnpi o~Bno~ ~ o~ ~~ \ \'g /„~ OS``~_Q 3 1;'\ ~ /--~ e~\ `'s~ ~ s'~°8~ o` La ~~ t r,.0. (]A ~Q"'- '~" -- I 4j ~ ry ~P \ \ ,C d ~ ~ ~ - n Z ~f' \ W'.n oz ^ i ~Y ~~r ~ o / ~/h GG W `tit ~ "~\ ~ ~ dl `~ '~° ~'O ~/hi~ ~r z ~° ~~ i .-_1/~1•~ T b '9 k x Q'~ - c~ `W\ ~ ~ v~iMa ~ ..~ ~r~r .rte „ W y br _`n ~ r ~+ JS~s /r/;~(1 u~' \ ei,\~ ~ ~ 888888Qu88 m -N \ ~ i~ pCG. ~ h 0 h~o W`,\ •6~n\~ d ~v,rn~8888~ rt v, ~, /I ~ _ ~~ Q JJ lA ~~'Q k f _ Ng u o~~. c h 1 h~Z 91S o2 _Q \' GHQ \/ ~ r¢. ~ no.* ~ .°n ~. ~ m of ~ mod. ~y ~ o o / / / q q t/~ /1 'w T" 2 o~N ~'!' `~ dM~ti~SL y~s I ~ ~~/ / ~ uuuuu uuuu o~oo ."i oo~ o~ M-os hlo~l' ~ ei Cpl /N ~/ ~ ~ •~ y ~ e ;sue ~P~" h / 1 h ^~ " ~ ~ 3J /// ~ W ~ t o~ 1,~~ ~•a pJagtvM a ~ s'~ ~ - ~ti 6 oso 5/ 3S Nn~N/LS/X~ 't.oth \ ~ ~S'N" ~ ~ a '~S 7dbno 7/1 °L ~~' ~ oac `~ Y''' \\ r ha~~ u \ `~~ ~ ~ uH iH u ° ~ ~" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 1998 ORDINANCE TO VACATE AN EXISTING 15' ACCESS EASEMENT ALONG THE NORTI~RN BOUNDARY OF LOT 20 AND EXTENDING NORTHERLY ALONG THE EASTERN (REAR) LOT LINES OF LOTS 19, 18, AND 17, AND TO VACATE AN EXISTING 10' ACCESS DRIVE AND 15' STORMWATER MANAGEMENT ACCESS EASEMENT ALONG THE BOUNDARY BETWEEN LOT 13 AND LOT 14A IN WEXFORD AT STEEPLECHASE SUBDIVISION, IN PLAT BOOK 18, PAGE 51, AND RESUBDIVISION PLAT OF WEXFORD AT STEEPLECHASE, IN PLAT BOOK 19, PAGE 67. WHEREAS, by subdivision plat entitled "WEXFORD AT STEEPLECHASE", dated July 14, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 18, page 51, a fifteen-foot (15') stormwater management access easement was shown and created along the northern boundary of Lot 20 and extending northerly along the eastern (rear) lot lines of lots 19, 18, and 17, the subject easement being designated on said plat as "15' ACCESS EASEMENT"; and, WHEREAS, by said subdivision plat, aten-foot (10') access drive and fifteen-foot (15') stormwater management access easement was shown and created along the boundary line of Lots 13 and 14 (now 14A), the subject drive and easement being designated on said plat as "10' ACCESS DRIVE" and "15' S.W.M. ACCESS ESM'T.", and being further shown along the boundary line of Lots 13 and 14A on the `Plat of Resubdivision Showing The Resubdivision of Lots 14, 15, & 16, Wexford At Steeplechase, Plat Book 18, Page 51, Creating Hereon Lots 14A, 15A, and 16A, Wexford At Steeplechase', recorded in the aforesaid Clerk's Office in Plat Book 19, Page 67; and, WHEREAS, the Petitioner, Wexford of Roanoke, Inc., is the developer of said subdivision and has requested that the above-described existing 15' access easements and 10' access drive be vacated; and, WHEREAS, in exchange, the Petitioner proposes that alternative 15' access easements on Lots 15A and 16A, designated and shown as "NEW 15' STORMWATER MANAGEMENT ACCESS EASEMENT" on the `Easement Plat Creating New 15' Stormwater Management Access Easement Crossing Lots 14A, 15A and 16A', dated March 20, 1998, prepared by Balzer and Associates, Inc., be conveyed to the Wexford Homeowners Association, t/a Wexford at Steeplechase Homeowners Association, which has responsibilities for maintenance of the stormwater management easements located on Lots 14A and 15A and on Lot 16A; and, WHEREAS, the County's engineering staff has reviewed and approved the proposed exchange of access easements, which will allow for a less burdensome, consolidated access to the stormwater management easements, and will not impose any greater burden on the Homeowners Association; and, WHEREAS, §15.2-2272.2 of the Code of Virginia (1950, as amended) requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on June 9, 1998; the public hearing and second reading of this ordinance was held on June 23, 1998. NOW TI-~REFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That an existing 15' stormwater management access easement, shown and designated as "15' ACCESS EASEMENT" on the subdivision plat of "WEXFORD AT STEEPLECHASE", dated July 14, 1995, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 51, said easement being along the northern boundary of Lot 20 and extending northerly along the eastern (rear) lot lines 2 w of lots 19, 18, and 17, and further shown as "EXISTING 15' STORMWATER MANAGEMENT ACCESS ESM'T. TO BE VACATED" on Exhibit A attached hereto, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That an existing 10' access drive and 15' stormwater management access easement, shown and designated as "10' ACCESS DRIVE" and "15' S.W.M. ACCESS ESM'T." on the subdivision plat of "WEXFORD AT STEEPLECHASE" (P. B. 18, pg. 51), and being shown and designated as "10' EXISTING ACCESS DRIVE" and "15' EXISTING S.W.M. ACCESS ESM'T." on the resubdivision plat of "WEXFORD AT STEEPLECHASE" (P. B. 19, pg. 67), said drive and easement being along the boundary line of Lots 13 and 14A (formerly Lot 14), and being further shown as "10' ACCESS DRIVE TO BE VACATED" and "15' S.W.M. ACCESS ESM'T. TO BE VACATED" on Exhibit A attached hereto, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 3. That alternative access easements on Lots 15A and 16A, designated as "NEW 15' STORM WATER MANAGEMENT ACCESS EASEMENT" on the `Easement Plat Creating New 15' stormwater Management Access Easement Crossing Lots 14A, 15A and 16A', dated March 20, 1998, prepared by Balzer and Associates, Inc., a copy of which is attached hereto as Exhibit A and incorporated herein, shall be conveyed to the Wexford Homeowners Association, t/a Wexford at Steeplechase Homeowners Association, for purposes of ingress and egress to and from the stormwater management easements, said Association being responsible for the continuing maintenance of said stormwater management easements located on Lots 14A and 15A and Lot 16A. 3 N" 4. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 5. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). g:\attomey\vlh\agenda\wead'ord. ord 4 ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 1998 ORDINANCE 062398-14 TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $11,473.36 by Ordinance 061097-4 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5%) percent; and WHEREAS, the first reading on this ordinance was held on June 9, 1998; the second reading and public hearing was held on June 23, 1998. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors 1 of Roanoke County, Virginia, are hereby increased by an inflation factor of 3% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $11,817.56 for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 1998. On motion of Supervisor Nickens to adopt the ordinance setting salaries at 3% increase or $11,817.56, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Nickens, Johnson NAYS: Supervisor Harrison A COPY TESTE: yy~- sd~. Q.c.~~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance Joseph Sgroi, Director, Human Resources 2 ACTION NO. ITEM NO. ~ s AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: On June 10, 1997, the Board adopted an ordinance to increase its salaries pursuant to the provisions of Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. This section of the State Code and Section 3.07 of the County Charter require that any increase in Supervisors' salaries be accomplished by ordinance after public hearing between May 1 and June 30. Any increase is limited to an annual five (5~) percent inflation factor. SUMMARY OF INFORMATION: The first reading of this proposed ordinance was held on June 9, 1998; the second reading and public hearing is scheduled for June 23, 1998. The current salary for Board members is $11,473.36. There is an additional annual compensation for the Chairman of the Board at $1,800 and for the Vice-Chairman at $1,200. FISCAL IMPACTS: A 5.0% increase would cost $2,868.34 ($573.67 each). The new salary for each Board member would be $12,047.03. A 3.0% increase would cost $1,721.00 ($344.20 each). The new salary for each Board member would be $11,817.56. 1 ". / Recommendation: It is recommended that the Board "fill in the blanks" at second reading of the ordinance. e pectfully submitted, `1"^ „ - Paul M. Mahoney` County Attorney Approved Denied Received Referred to ( ) Motion by ( ) ( ) ( ) No Yes Abs Harrison Johnson McNamara _ Minnix Nickens _ 2 ~_7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 1998 ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for the compensation of members of the Board of Supervisors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members at $11,473.36 by Ordinance 061097-4 and further has established the additional annual compensation for the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an inflation factor not to exceed five (5~) percent; and WHEREAS, the first reading on this ordinance was held on June 9, 1998; the second reading and public hearing was held on June 23, 1998. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virginia, are hereby increased 3 U-7 by an inflation factor of % pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 Code of Virginia, as amended. The new annual salaries shall be $ for members of the Board. In addition, the chairman of the Board will receive an additional annual sum of $1,800 and the vice- chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 1998. 4 A-062398-15 ACTION NO. ITEM NUMBER u ' O AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 23, 1998 AGENDA ITEM: Reallocation of budgeted funds from Board Contingency to Tourism contributions. COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. It is our understanding that the RVCVB will provide additional information on their marketing strategies and results of their advertising efforts, and we have become more aware of the needs of the CVB. SUMMARY OF INFORMATION: The second reading of the Appropriation Ordinance for the 1998-99 fiscal year budget was held on June 9, 1998. This second reading represented final approval and appropriation of expenditure budgets for the County of Roanoke for the period July 1, 1998 to June 30, 1999. At the request of the Board of Supervisors, funding in the amount of $107,500 designated for the Roanoke Valley Convention and Visitors Bureau was reallocated to the Board Contingency account pending a future work session to discuss concerns and activities of the organization. STAFF RECOMMENDATION: Effective transferred from the Board Contingency Marketing for payment of the FY98-99 Bureau. July 1, 1998, staff recommends that $107,500 be Account and allocated to Economic Development- annual contribution to the Convention and Visitors Respectfully submitted, W. Brent Robe son Budget Manager Approv by, Elmer C. Hodge County Administrator --------------------------------------------------------------------------------------------------------------------- ACTION VOTE No Yes Abs Approved (x) Motion by: Harrv C. Nickens to Harrison _ x Denied () reallocate $107,500 to RVCVB Johnson _ x Received () McNamara _ x _ Referred () Minnix _ x To () Nickens _ x _ cc: File W. Brent Robertson, Budget Manager Diane D. Hyatt, Director, Finance AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON JUNE 23, 1998 RESOLUTION 062398-16 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Mary H. Allen, CMC Clerk to the Board of Supervisors cc: File Executive Session AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 23, 1998 RESOLUTION 062398-17 ESTABLISHING SALARIES FOR THE COUNTY ADMINISTRATOR AND THE COUNTY ATTORNEY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, hereby establishes the salaries for the County Administrator and the County Attorney for Fiscal Year 1998-99. BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the annual salary for the County Administrator shall be increased from $109,011.76 to $111,484.74. 2. That the annual salary for the County Attorney shall be increased from $93,838.72 to $94,936.34. 3. That the effective date for the establishment of these salaries shall be July 1, 1998. On motion of Supervisor McNamara to adopt the resolution increasing County Administrator salary 2.3% to $111,484.74 and County Attorney 2.3% to $94,936.34, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: .~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors cc: File Diane D. Hyatt, Director, Finance Joseph Sgroi, Director, Human Resources UIIIIIIIII11111111111111Illllllllllilllllllllilllillllllllllllililllillllll Illilllililllllllllllllllillllllllllllllllilllllillli~ - ~ - _ _ -_ AGENDA ITEM NO. -. APPE CE REQUEST __ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS suBJECT: ~~ ~ ~ ,~ s~o~ FI ~.,~w ~. ~~~~ 1 ~~ ~ J~..`'E I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. __ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: _ -_ _ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will = decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority otgthe Board to ,_ __ do otherwise. _. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. =_ ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. __ ^ Both speakers and the audience will exercise courtesy at all times. _ ^ Speakers are requested to leave any written statements and/or comments c vnth the clerk. c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TD REPRESENT THEM. _ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK NAME o ~ < ~43 /~ . ~ (L 9 ~ ~ ~_ ~ ADDRESS ~~~~ (~ ~~ ~-~,. ~` ~ - ~- _ _ _ _ PHONE cS~ll~ ~~ ~S ~ 3-~i 6 ~ - mlilllllllllillllllillllllllilillllllllillllil Illlllilllllllllilllllilllliillllllillllllllilllllliliilllllllllllllllllliillllllll~ Uillllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll 11111 lilllllllllllllllllliilllllllllllllllllllllllllilllllllllll~ a - - ~~ - -. - ~~ AGENDA ITEM NO. I/ - - APPE CE RE VEST - Q - - PUBLIC HEARING ORDINANCE CITIZENS COMMENTS -_ sub cT: ~ -~~-- ~~~ ~ _ _ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. =_ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c s - ~ - _ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c = decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to __ do otherwise. _ . ^ Speaker will be Limited to a presentation of their point of view only. __ Questions of clarification may be entertained by the Chairman. - = ^ All comments must be directed to the Board. Debate between a recognized c speaker and audience members is not allowed. __ ^ Both speakers and the audience will exercise courtesy at all times. = - ^ Speakers are requested to leave any written statements and/or comments vnth the clerk. -_ __ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. - _ PLEASE PRINT LEGIBLY AND G - IVE TO THE CLERK - - - = = c - NAME I ~ ~ I ~ I ~. ~~ C~'1 - - -_ - - - - ADDRESS - __ PHONE -- ` 3~~ lltillllllllilliillilliiiilliililllilillliiliiliiililliiililiiiillillliililliii1111111111111111111111111111111111111111111111111111111 ~IIIIIIIIIIIiilllllllllllllllllllllllll111111111111111111111111111111111111IIIIIIIIIIIIIIIIIIIIIIIIIII11111111111111111111111111~ - ~ - _ _ _ _ _ _ _ ~. _ AGENDA ITEM NO. _ -_ _ - _ - s ~ APPE CE REQUEST _ ~ ~ _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS __ __ SUBJECT: ~ _ - = I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: _. ^ Each speaker will be given between three to five minutes to comment c whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. _ _ ^ Speaker will be limited to a presentation of their oint of view onl . y Questions of clarification may be entertained by the C airman. __ ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. _ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments c -_ vr~th the clerk. - ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ - mlilllllllilllllllllllllllllililllllllilllilllllllilllllllllilllllllllllliilllllllillllllilllllillllllillilllllllllllliilllllllllm 1~~~111~~111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111~ - ~ - _ _ _ _ _ _ _ _ AGENDA ITEM NO. _. s ~ APPE CE REQUEST -_ PUBLIC HEARING ORDINANCE / CITIZENS COMMENTS c _. = SUBJECT: (..,~~P•~L~~ M-~~1~ Sc,L-ccl I~ - ~d1~N - _ _ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c a WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS = FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ~- _ _ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, _ and will enforce the rule unless instructed by the majority o~the Board to do otherwise. -. - ~= ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. - ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. _ ^ Speakers are requested to leave any written statements and/or comments c vv~th the clerk. - ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c =_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ NAME ~ /~~ !-l~~~nnn~~ - ADDRESS 81 ~ ~In t(~1 ~a - ~ ~~M t~~a a~~~ _ _ - _ - _ - _ - c PHONE ~8~ - ~-~{`~ d ~ mIIIIIIIIII111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111~I Uiilllllllllllllllllllllllllllilll1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111~ _ _ _ _ _ _ s - - / - AGENDA ITEM NO. APPE CE REQUEST PUBLIC HEARING ORDINANCE CITIZENS COMMENTS c SUBJECT: ~ /~'°1~.~ i~Gt r f ~ ` ~ ..~,'"~ . ,; ~.~,~~ .~.., ft.) a ~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: _. ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to do otherwise. ^ Speaker will be limited to a presentation of their point of view only. __ Questions of clarification may be entertained by the Chairman. c ° - ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. c c ^ Both speakers and the audience will exercise courtesy at all times. c _ ^ Speakers are requested to leave any written statements and/or comments c vnth the clerk. - _ _ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GRDUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c -_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK mllllllllillllllilllillliliillllllliilllllll Ililllllilillillllllll IIIIIIilllllllllllitlilililllllllllllllllllllilllilllllllllllll~"I Ulllllilllllllllllllllllilllllilllllllllllillllililllillllllliil Illllllllllilllllllllllllllllllllllllllllilllllllllllllllilillli~ _ _ - - _ _ _ _ _ _ _ _ s - ~ - ' AGENDA ITEM NO. - - ~ - ~ ~~ ~ - _ - _ - _ - ' APPE CE REQUEST PUBLIC I'[EARING ORDINANCE /CITIZENS CONIlVIENTS - - - - - - = SUBJECT: u J e n v A ~ yYj ~ ~~/ ~ 5 C ~ oc,~ ~ - - - - I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED = BELOW: c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c = decide the time Iimit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to ,_ -_ do otherwise. - - --_ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. - ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments - vr~th the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. - - PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - - _ - - - _ _ - - - - - - _ - mllllllilllllliillllilllilllililllllllillllilllillllllllillliilliiiilllliilllllllllllllitllllllillllililllllllllillllllllllllllilm Uilllllilillllllllllllllllllililillllllllilllllilllllllllllliilill I IIII IIIIIIIIillllllllilllllllllllllillllllllllll IIIIIIIililll~ s - - - ~ - a - s ~ - AGENDA ITEM NO. - - ' APPE CE REQUEST - - - __ PUBLIC HEARING ORDINANCE / CITIZENS COMMENTS c - - - - - ~ SUB~FiV l: ~lJ /,.1 .SCtluct~in ~ ...~ I /Cl ~~ ('rcn-~~.`nwo C ~ - ~ - ~ - a - I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. -_ WHEN CALLED TO THE LECTERN I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED - BELOW: - _, ^ Each speaker will be given between three to five minutes to comment c whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speaking on an issue, - and will enforce the rule unless instructed by the majority of the Board to __ do otherwise. _ __ - ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. - ^ All comments must be directed to the Board. Debate between arecognized c speaker and audience members is not allowed. c = =_ ^ Both speakers and the audience will exercise courtesy at all times. - ^ Speakers are requested to leave any written statements and/or comments - vnth the clerk. - __ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. = _ - - - PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - - - - - - - - - ._ - - - - - - - _ - - - - - - _ - - - - - - NAME ~ -- - Some ~ ~~c~~~r~ ~s = - - - - - - _ - _ - _ - ADDRESS ~i~s~---p ~vn~w~fr~,r~.~ ~, i~'Xe, ~~~ a~Jl~ - - ._ - - - - _ c PHONE 77y2 _ ~ g~n>/ c illlllllllllllilllllllllllllllilllilllllililiilliillllllllllllillllllllllllllliliilllilillliilllillllllllllillill!1111111111111111 U 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111~ _ _ - - _ _ = AGENDA ITEM NO. _ A ^Tr)PF _ _ s 1 ii i iJ CE REQUEST __ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS _ SUBJECT: ~~~1c~ 5 ~ ~n ,~: ~~N ~~~ l ~r'y ~~~ ~t/r'.n ~i:~ n i,~- V ~sfo rs B~e.~r-e~uc• I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. =_ WHEN CALLED TO THE LECTERN I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to __ do otherwise. _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. '" ^ All comments must be directed to the Board. Debate between arecognized c speaker and audience members is not allowed. c ^ Both speakers and the audience will exercise courtesy at all times. =_ ^ Speakers are requested to leave any written statements and/or comments c vnth the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVLDUAL TO REPRESENT THEM. c c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK a ~ ~ ~ ~ ~ _ ~ ~ _ ~ ~ ~ ~ ~ NAME ~ _ _ Qrn s ~ ~~rrrs _ __ _ _ ADDRESS ~3//~ ~'- .=~~ ~y.~ ~no~ l y R ke L'~i , .2 fro/ PHONE 7 7~? - 7~~G~ I1111illllllllllllllllillillllllliilillllllllllliillllllilillllllllllllllilllllllllllillillllllllllllllllllllllllllllilllillilll~ O~ AOANp,~~ ` ~ ,: z ~ 1838 P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallenQwww.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton a~www.co.roanoke.va.us June 25, 1998 Mr. Brian T. Hamilton Economic Development Specialist Roanoke County Economic Development Department P. 0. Box 29800 Roanoke, VA 24018 Dear Brian: I am pleased to inform you that, at their meeting held on Tuesday, June 23, 1998, the Board of Supervisors voted unanimously to ratify your appointment as Roanoke County's representative on the Southwest Development Financing, Inc. Board of Directors. You have been appointed to serve the unexpired portion of Timothy Gubala's two year term, which will expire on January 12, 2000. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMClAAE Clerk to the Board bjh Enclosures cc: Timothy W. Gubala, Director, Economic Development Ms. Darlene Hagy Southwest Development Financing, Inc. 1173 West Main Street Abingdon, VA 24210 ® Recycled Paper O~ ~OANp~~ ~ A z G> 1838 P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us June 24, 1998 Mr. James B. Dickey 3440 Wedgewood Road, SW Roanoke, VA 24018 Dear Mr. Dickey: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Roanoke Valley Regional Cable TV Committee. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, June 23, 1998, the Board of Supervisors voted unanimously to reappoint you as a member at large to the Roanoke Valley Regional Cable TV Committee for another three year term. Your new term will begin on June 30, 1998, and expires on June 30, 2001. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, 1~• Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosure cc: Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Johnny Benson, Acting General Manager, Cox Cable Roanoke ® Recycled Paper O~ POANp~~ . L ~' 9 Z ~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 BRENDA J. HOLTON MARY H. ALLEN, CMC (540) 772-2005 CLERK TO THE BOARD DEPUTY CLERK Internet E-Mail: mallenQwww.co.roanoke.va.us FAX (540) 772-2193 Internet E-Mail: bholton@www.co.roanoke.va.us June 24, 1998 Ms. Jane Milliron 2680 Gilhaven Drive Roanoke, VA 24019 Dear Ms. Milliron: I am pleased to inform you that, at their meeting held on Tuesday, June 23, 1998, the Board of Supervisors voted unanimously to appoint you as a member of the Roanoke Regional Airport Commission for a four year term. The Board extended the term of Supervisor Bob L. Johnson, who was serving as Chairman of the Airport Commission, from February 10, 1998, until July 8, 1998. Therefore, your term will become effective July 8, 1998, and expire on February 10, 2002. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered rp for to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosure cc: Steven A. McGraw, Clerk, Circuit Court Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport Mary F. Parker, Clerk, Roanoke City Council ® Recycled Paper O~ EiOANp~~ . ' ti ,~ Z °v a~ ~~ rY1 rw~l'Yt rY~ ~ tl'~1"Yt" rt ~ p P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@wvvw.co.roanoke.va.us June 24, 1998 Mr. James B. Dickey 3440 Wedgewood Road, SW Roanoke, VA 24018 Dear Mr. Dickey: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Roanoke Valley Regional Cable TV Committee. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. am pleased to inform you that, at their meeting held on Tuesday, June 23, 1998, the Board of Supervisors voted unanimously to reappoint you as a member at large to the Roanoke Valley Regional Cable TV Committee for another three year term. Your new term will begin on June 30, 1998, and expires on June 30, 2001. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, ~s,/• ~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosure cc: Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Johnny Benson, Acting General Manager, Cox Cable Roanoke ® Recycled Paper O~ ROANp~~ ~ ., s. ~ aZ C~~~xx~# ~~ .~a~xx~.~.~.~ 1838 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 BRENDA J. HOLTON MARY H. ALLEN, CMC (540) 772-2005 CLERK TO THE BOARD DEPUTY CLERK FAX (540) 772-2193 Internet E-Mail: bholton@www.co.roanoke.va.us Internet E-Mail: mallen@www.co.roanoke.va.us June 24, 1998 Ms. Jane Milliron 2680 Gilhaven Drive Roanoke, VA 24019 Dear Ms. Milliron: I am pleased to inform you that, at their meeting held on Tuesday, June 23, 1998, the Board of Supervisors voted unanimously to appoint you as a member of the Roanoke Regional Airport Commission for a four year term. The Board extended the term of Supervisor Bob L. Johnson, who was serving as Chairman of the Airport Commission, from February 10, 1998, until July 8, 1998. Therefore, your term will become effective July 8, 1998, and expire on February 10, 2002. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered prior to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, 7~ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosure cc: Steven A. McGraw, Clerk, Circuit Court Jacqueline L. Shuck, Executive Director, Roanoke Regional Airport Mary F. Parker, Clerk, Roanoke City Council ® Recycled Paper O~ pOANp,~~ , ti•~ .;~ z c~ r_ rags P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us June 24, 1998 Mr. Stanard F. Lanford 7942 Hollins Court Drive Roanoke, VA 24019 Dear Mr. Lanford: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Virginia Western Community College Board. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. am pleased to inform you that, at their meeting held on Tuesday, June 23, 1998, the Board of Supervisors voted unanimously to reappoint you as a member at large to the Virginia Western Community College Board for another four year term. Your new term will begin on June 30, 1998, and expires on June 30, 2002. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, yy 3~ ~„_ Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosure cc: Dr. Charles Downs, President, VWCC ® Recycled Paper 0~ <aOANp,~.~ ~ ' L ti'- '_ 1838 P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us June 24, 1998 Mr. Lee B. Eddy 2211 Pommel Drive Roanoke, VA 24018 Dear Mr. Eddy: I am pleased to inform you that, at their meeting held on Tuesday, June 23, 1998, the Board of Supervisors voted unanimously to appoint you as a citizen representative to the Fifth Planning District Commission for a three year term. Your new term will begin on June 30, 1998, and expires on June 30, 2001. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosure cc: Wayne Strickland, Executive Director, SPDC ® Recycled Paper O~ POANp~~ , ti ' •: ~ ~ 8 v aZ ~~ Y1' 1 Y'1~Y ~ 1~'t' rY T rl t'~ 11' Z1' Y1' Tl' f2 i~ P.O. BOX 29800 MARY H. ALLEN, CMC CLERK TO THE BOARD Internet E-Mail: mallen@www.co.roanoke.va.us 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 BRENDA J. HOLTON DEPUTY CLERK Internet E-Mail: bholton@www.co.roanoke.va.us June 24, 1998 Mr. Bobby G. Semones 1542 South Pacific Drive Vinton, VA 24179 Dear Mr. Semones: The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Parks & Recreation Advisory Commission. Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. am pleased to inform you that, at their meeting held on Tuesday, June 23, 1998, the Board of Supervisors voted unanimously to reappoint you as a member of the Parks & Recreation Advisory Commission for another three year term representing the Vinton Magisterial District. Your new term will begin on June 30, 1998, and expires on June 30, 2001. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosure cc: Pete Haislip, Director, Parks & Recreation ® Recycled Paper O~ ROANp~~ ~ . `. z c> ~ z JJ a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 June 24, 1998 Mr. George T. Madagan 1037 Kismit Court Montvale, VA 24122 Dear Mr. Madagan: BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. "SPIKE' HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 I have been informed that you retired on June 1, 1998 from employment with the County of Roanoke. On behalf of the Board of Supervisors of Roanoke County and its citizens, I wish to offer my appreciation for your many years of capable, loyal and dedicated service to the County. I am pleased to send you a Resolution of Appreciation adopted by the Board at our meeting on June 23, 1998, and notification that Roanoke County has purchased a $100 Savings bond in recognition of your years of employment with the County. This bond will be forwarded to you from the Federal Reserve Bank at a later date. if you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. /t has been our experience that framed resolutions maybe damaged when mailed. On behalf of each member of the Board and the citizens of Roanoke County, please accept this Certificate of Recognition and savings bond, together with our best wishes for a productive retirement and continued success in the future. Sincerely, Bob L. Johnson, airman Roanoke County Board of Supervisors Attachment BLJ/bjh cc: Gary Robertson, Director, Utility Joseph Sgroi, Director, Human Resources ~~~~# ~a~ ~~~~.~.~ P.O. BOX 29800 5204 BERNARD DRIVE Internet E-Mail Internet E-Mail ehodgeQwww.co.roanoke.va.us ®Recycled Paper bosQwww.co.roanoke.va.us OF ROANp~.~ ~ , '. A z c~ ~ 2 ov a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 June 24, 1998 Mr. George T. Madagan 1037 Kismit Court Montvale, VA 24122 Dear Mr. Madagan: BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 I have been informed that you retired on June 1, 1998 from employment with the County of Roanoke. On behalf of the Board of Supervisors of Roanoke County and its citizens, I wish to offer my appreciation for your many years of capable, loyal and dedicated service to the County. I am pleased to send you a Resolution of Appreciation adopted by the Board at our meeting on June 23, 1998, and notification that Roanoke County has purchased a $100 Savings bond in recognition of your years of employment with the County. This bond will be forwarded to you from the Federal Reserve Bank at a later date. if you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. /t has been our experience that framed resolutions may be damaged when mailed. On behalf of each member of the Board and the citizens of Roanoke County, please accept this Certificate of Recognition and savings bond, together with our best wishes fora productive retirement and continued success in the future. Sincerely, Bob L. Johnson, airman Roanoke County Board of Supervisors Attachment BLJ/bjh cc: Gary Robertson, Director, Utility Joseph Sgroi, Director, Human Resources C~~a~xx~# ~a~ ~~x~~.~~ P.O. BOX 29800 5204 BERNARD DRIVE Internet E-Mail Internet E-Mail ehodgeQwww.co.roanoke.va.us ®Recycled Paper bosQwww.co.roanoke.va.us O~ ROANp~.~ h '« '` A 7 ~ O A2 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 June 24, 1998 Mr. George T. Madagan 1037 Kismit Court Montvale, VA 24122 Dear Mr. Madagan: BOARD OF SUPERVISORS 1308 L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 l have been informed that you retired on June 1, 1998 from employment with the County of Roanoke. On behalf of the Board of Supervisors of Roanoke County and its citizens, l wish to offer my appreciation for your many years of capable, loyal and dedicated service to the County. / am pleased to send you a Resolution of Appreciation adopted by the Board at our meeting on June 23, 1998, and notification that Roanoke County has purchased a $100 Savings bond in recognition of your years of employment with the County. This bond will be forwarded to you from the Federa/Reserve Bank at a later date. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions maybe damaged when mailed. On behalf of each member of the Board and the citizens of Roanoke County, please accept this Certificate of Recognition and savings bond, together with our best wishes for a productive retirement and continued success in the future. Sincerely, Bob L. Johnson, airman Roanoke County Board of Supervisors Attachment BLJ/bjh cc: Gary Robertson, Director, Utility Joseph Sgroi, Director, Human Resources P.O. BOX 29800 Internet E-Mail Internet E-Mail ehodge@www.co.roanoke.va.us ®Recycled Paper bos@www.co.roanoke.va.us O~ ROANp,Y~ L ~ , z ` G~ ~ z v a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 June 24, 1998 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Rev. James W. Reynolds, Retired United Methodist Church 5139 Cherokee Hills Drive Salem, VA 24153 Dear Reverend Reynolds: On behalf of the Board of Supervisors, 1 would like to thank you for offering the invocation at our meeting on Tuesday, June 23, 1998. Your contributions as a volunteer for Roanoke County are also greatly appreciated. The County is very fortunate to have citizens who are responsive to the needs of their community and willing to give of themselves and their time. Thank you again for sharing your time and your words with us. With kindest regards, P.O. BOX 29800 Bob L. Johnson, Chairman Roanoke County Board of Supervisors Internet E-Mail Internet E-Mail ehodgeQWWw.co.roanoke.va.us ®Recycled Paper bos@www.co.roanoke.va.us O~ AOANp,~F ti ' '`. ~ z ~ ~ z ~ -,'.} a~ 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-21 93 June 24, 1998 Mr. George T. Madagan 1037 Kismit Court Montvale, VA 24122 Dear Mr. Madagan: BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 1 have been informed that you retired on June 1, 1998 from employment with the County of Roanoke. On behalf of the Board of Supervisors of Roanoke County and its citizens, l wish to offer my appreciation for your many years of capable, loyal and dedicated service to the County. / am pleased to send you a Resolution of Appreciation adopted by the Board at our meeting on June 23, 1998, and notification that Roanoke County has purchased a $100 Savings bond in recognition of your years of employment with the County. This bond will be forwarded to you from the Federal Reserve Bank at a later date. If you would like to have your resolution framed, please bring it to the Clerk's Office, at the Roanoke County Administration Building, 5204 Bernard Drive, at any time. It has been our experience that framed resolutions may be damaged when mailed. On behalf of each member of the Board and the citizens of Roanoke County, please accept this Certificate of Recognition and savings bond, together with our best wishes fora productive retirement and continued success in the future. Sincerely, Bob L. Johnson, airman Roanoke County Board of Supervisors Attachment BLJ/bjh cc: Gary Robertson, Director, Utility Joseph Sgroi, Director, Human Resources C~~~xxY# ~~ ~~xx~~.~.~ P.O. BOX 29800 Internet E-Mail Internet E-Mail ehodge@www.co.roanoke.va.us ®Recycled Paper bos@WWW.co.roanoke.va.us - ~ >f O~ AOANp,~-~ ti ~ '~ ~ z c> OJ 1, ~2 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 June 24, 1998 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Ms. Pat Dean 4329 Toddsbury Drive Vinton, Va 24179 Dear Ms. Dean: The members of the Roanoke County Board of Supervisors have asked me to express their sincere appreciation for your previous service on the Fifth Planning District Commission. Allow me to personally thank you for the many years that you served on this Commission. Citizens responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. Roanoke County is fortunate indeed to have benefited from your unselfish contribution to our community. As a small token of appreciation, we enclose a Certificate of Appreciation for your service to Roanoke County. Sincerely, Bob L. Johnson, hairman Roanoke County Board of Supervisors bjh Enclosure cc: Wayne Strickland, Executive Director, FPDC C~o~t~t~ o~ ~~~t~a~e Internet E-Mail Internet E-Mail ehodge@www.co.roanoke.va.us ®Recycled Paper bos@www.co.roanoke.va.us } 4'~ ~~ w ~z, =~-t ~~ '~`d` Z V W~ Q V z N V O V W W V W CC W W W a ~L r•~ ~~ ~"°~ ~ ~a ~E.,rtM `~~a w~H ~~~ Cl~~0~0 ~~c ~~ ~ ~ ~~ w ~' ~~ w~, T"'1 W O L O N I ~ ~ p ~ m~ c „~ O ~ ~~ ~~ 111N. -23' 9R(T11F) 12:f1h RKF (~~ SCH-4SST. Si1PT TF1,:9 54R 5h2 39R' P. (1f12 _ - AT A SPECIAL MEETING OF THE ROANOKE COUNTY SCHOOL BOARD OF ROANOKE COUNTY, VTRC7TNTA, HF.T.T) A7 TTY R('IANCITCF' f,'.(-IT.TNTY Sf_'.Hn(~LS Af}MINISTRATIVE OFFICE ON TUESDAY, JUieTE 23, 1998 JOINT RESOLUTION WHRRT~ A4, tl~r School Rofird will be ~u~dertaking the constriction of two new schools and the renovation of three schools (the "Projects"); and WHEREAS, the School Board and the Board of Supervisors, recognizing that the School Board has the constitutional and statutory authority and duty to construct school facilities, desire to facilitate communication between the two bodies regarding the progress of the construction of the Projects. NOW, THEREFQRE, $E IT RESOLVED that the School Board and the Board of Supervisors hereby create a ]oint School Construction Advisory Committee for the purpose of receiving reports on the status of construction of the Projects from the School Board employees responsible for overseeing Such construction; and $E IT FURTI~ER RESOLVED lLal llic S~;huul Budr~l ~uicl diG Board of Supervisors shall cash appoint two of its mcmbcrs to serve on the Advisory Committee, which members shall serve at the pleasure of their respective appointing body; and BE IT FURTHER RESOLVED that the Superintendent of Schools and the County Administrator shall be ex ofFicio members of the Advisory Committee; and BE IT FURTHER RESOLVED that each member of the School Board acid the Board of Supervisors shall be entitled to attend all meetings of the Advisory Committee; and BE IT FURTHER RESOLVED that the Advisory Committee shall have no authority to make; decisions respecting the Projects and that such decisions are the sole responsibility of the School Board. Adopted this 23rd day of June 1998 on motion of Mr. Stovall and duly seconded, and on the tbllowing vote: AYES, JCrry L. Cnnttcltt, Thurttas A. LC};gCl~c, Mic;h~tGl 'VV. Sluv~1l, Mru~iuu CI. Ruaa~k ~~~1 William A. Irvin, III. T,TAYfi~ N(~NR ABSENT: NONE dIIN. -23' 9R (TIIF l 1 ? ~ fl' RKF C(1 SCH-ASST. Sl1PT TFI ; 9 54(1 5Fi2 3987 P. f1113 a ~. ~ :~ _ .f lh~l~,: _ •:. .~r,,jr_.1 ~ ;~~liY)7~Ir-~ RrPncia 1~. C.haStain, Clerk MEMO To: Board of Supervisors From: John M. Chambliss, Jr. Subject: Resignations from the Task Force Studying Issues of the Senior Citizens and Physically Challenged Populations of Roanoke County Date: June 16, 1998 Attached are the letters of resignation submitted by Betty Dangerfield and Nancy Hall who represent the Cave Spring District on the Task Force Studying Issues of the Senior Citizens and Physically Challenged of Roanoke County. The Task Force has been meeting since January and has focused its attention on Special Education Needs in the School System and Transportation issues thus far. A report will be forwarded to the Board of Supervisors in the near future outlining the progress of the task force. By copy of this memo, I am asking Mary Allen to add their positions to the list of appointments to be considered by the Board of Supervisors. Attachments cc viary Allen Elmer Hodge Debbie Pitts From: "Elmer Hodge" < ADMO1/ECH > To: "Mary Allen" < ADMO1/MHA > Date sent: Wed, 10 Jun 1998 14:48:51 +0000 Subject: Re: June 23 Board meeting From: "Mary Allen" < ADMO 1 /MHA > To: adm01 /ech Date: Wed, 10 Jun 1998 14:40:31 +0000 Subject: June 23 Board meeting Cc: adm01 /bjh I will be on vacation next several days and I have several questions about the June 23 meeting: (1) Do you want me to mail the evaluation forms to the Board members homes or just wait and send out with the packet. SEND THEM TO THEM AT HOME IN THE NEXT FEW DAYS TO GIVE THEM TIME. tHANKS (2) HR would like to recognize the top CIRCLE suggestion winners at the June 23 meeting. Is that O.K. or would you rather wait until first meeting in July? FIRST MEETING IN JULY (3) Gary Robertson stopped by and said he would like a work session on the 6/23 agenda to discuss fishing at Spring Hollow. Is that O.K. with you? I TOLD HIM TO WRITE IT UP AND WE MAY DO IT A BRIEFIN TO GET THE WORD OUT TO THE CITIZENS. That's all for now. I'll email again if I think of anything! Mary Allen, 772-2003 Elmer Hodge Clerk to Board 772-2004 Mary Allen -- 1 -- Wed, 10 Jun 1998 15:08:25 PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on "~~~' at the Roanoke County Administration Center, 5204 Bernard Drive, S.W., Roanoke, Vu-ginia, at 7:00 p.m. or as soon thereafter as the matter maybe heard, will hold a ndlit~ ~ ion the following matter, to-wit: ORDINANCE AMENDING AND REENACTING SECTION 21-79, "NULLIFICATION OR PRORATION UPON CHANGE IN STATUS." IN `DIVISION E. EXEMPTION FOR ELDERLY AND DISABLED' OF CHAPTER 21. TAXATION OF THE ROANOKE COUNTY CODE, TO PROVIDE FOR A PRORATED EXEMPTION FOR THE PORTION OF THE TAXABLE YEAR DURING WHICH THE TAXPAYER QUALIFIED FOR SUCH EXEMPTION, IN THE EVENT OF DISQUALIFICATION DUE TO A CHANGE IN CIItCUMSTANCES All members of the public interested in this matter may appear and be heard at the time and place aforesaid. .~~~ , Paul M. Mahoney County Attorney Please publish on the following dates: Tuesday, June 9, 1998 Tuesday, June 16, 1998 Please send the invoice to: Q-X ~ ~ ,qS Roanoke County Board of Supervisors ~ 5 P. O. Box 29800 ~ •, ~ C.v Roanoke, VA 24018-0798 ~ ~ LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, June 23, 1998, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Cicero Hall Jr. to rezone 2.03 acres from C-1 to C-2 to construct a dry cleaning and retail sales business, located on Route 460 between Trail Drive and West Ruritan Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: June 3, 1998 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, June 9, 1998 Tuesday, June 16, 1998 Direct the bill for publication to: Cicero Hall Jr. 3814 Challenger Ave Roanoke, VA 24012 (540) 977-0805 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, June 23, 1998, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Vaughn & Jamison, L.L.C. to rezone approximately 0.35 acre from R-1 to C-1 to develop an office park, located near the intersection of McVitty Road and Route 419, Windsor Hills Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: June 3, 1998 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, June 9, 1998 Tuesday, June 16, 1998 Direct the bill for publication to: Vaughn & Jamison, LLC c/o Ed Natt PO Box 20068 Roanoke, VA 24018 (540) 774-1197 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, June 23, 1998, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of CFW Wireless for a Special Use Permit to construct a 120 ft. broadcasting tower, located on Little Brushy Mountain at the terminus of Brushy Ridge Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: June 3, 1998 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, June 9, 1998 Tuesday, June 16, 1998 Direct the bill for publication to: CFW Wireless 1150 Shenandoah Village Dr Waynesboro, VA 22980 (540) 942-8593 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, June 23, 1998, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Paul Hartle III for a Special Use Permit to allow for outdoor gatherings on 80 acres, located off Skyview and Weaver roads behind the Holiday Inn, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: June 3, 1998 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, June 9, 1998 Tuesday, June 16, 1998 Direct the bill for publication to: Paul J. Hartle III 102 Eagle Dr Salem, VA 24153 (540) 375-2634 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on June 23, 1998, at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, at the evening session beginning at 7:00 p.m. will hold a public hearing on the following: ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA All members of the public interested in the matter set forth above may appear and be heard at the time and place aforesaid. A copy of the full text of this ordinance is on file in the office of the Clerk to the Board of Supervisors whose office is located at 5204 Bernard Drive, Roanoke, Virginia/. `' ~Yl~ 1 Y Pa ~ M. Mahoney County Attorney Roanoke County, Virginia Publish on the following dates: June 9, 1998 June 16, 1998 Send invoice to: Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 ATTENTION: MS. MARY ALLEN 5 n ~ t~ ~i' . ~,qh PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on June 23, 1998, at the Roanoke County Administration Center, 5204 Bernard Drive, S.W., Roanoke, Vuginia, at 7:00 p.m. or as soon thereafter as the matter maybe heard, will hold a public hearing and second reading on the following matter, to-wit: ORDINANCE TO VACATE AN EXISTING 20' ACCESS EASEMENT ON LOTS 4 AND 5, IN PHASE I OF WEXFORD SUBDIVISION SHOWN IN PLAT BOOK 16, PAGE 122. All members of the public interested in this matter may appear and be heard at the time and place aforesaid. 'Yl `~ Paul M. Mahoney County Attorney Please publish on the following dates: Tuesday, June 9, 1998 Tuesday, June 16, 1998 Please send the invoice to: Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 e C, ~, '~ ~~,~,4 8 I I ~ s a am PUBLIC NOTICE Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on June 23, 1998, at the Roanoke County Administration Center, 5204 Bernard Drive, S.W., Roanoke, Vn-ginia, at 7:00 p.m. or as soon thereafter as the matter may be heard, will hold a public hearing and second reading on the following matter, to-wit: ORDINANCE TO VACATE AN EXISTING 15' ACCESS EASEMENT ALONG THE NORTI~RN BOUNDARY OF LOT 20 AND EXTENDING NORTHERLY ALONG THE EASTERN (REAR) LOT LINES OF LOTS 19, 18, AND 17, AND TO VACATE AN EXISTING 10' ACCESS DRIVE AND 15' STORMWATER MANAGEMENT ACCESS EASEMENT ALONG THE BOUNDARY BETWEEN LOT 13 AND LOT 14A IN WEXFORD AT STEEPLECHASE SUBDIVISION, IN PLAT BOOK 18, PAGE 51, AND RESUBDIVISION PLAT OF WEXFORD AT STEEPLECHASE, IN PLAT BOOK 19, PAGE 67. All members of the public interested in this matter may appear and be heard at the time and place aforesaid. Please publish on the following dates: Tuesday, June 9, 1998 Tuesday, June 16, 1998 Please send the invoice to: Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, VA 24018-0798 ~~~N~v" ` • 1 l F Paul M. Mahoney County Attorney ~(? ~ ~ 1;59 ~, Elmer: Brenda Chastain sent over the attached resolution Friday morning. I told her I didn't have the authority to add it to the agenda since you weren't here. I told her if it was considered on Tuesday, it would have to be added that day. Mary A. 6/19/98 AT A REGULAR MEETING OF THE ROANOKE COUNTY SCHOOL BOARD OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY SCHOOLS ADNIlNISTRATIVE OFFICE ON THURSDAY, JUNE 18, 1998 RESOLUTION OF THE SCHOOL BOARD OF THE COUNTY OF ROANOKE, VIRGINIA REQUESTING ADVANCE OF FUNDS FOR CERTAIN EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County Board") adopted a resolution on August 19, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, the School Board (the "School Board") of the County of Roanoke, Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to reimburse itself from the proceeds of one or more tax-exempt financings for certain expenditures made and/or to be made in connection with the acquisition, renovation, construction and equipping of certain capital improvements for school projects, and WHEREAS, The School Board requested an advance of $ 50,000 on September 11, 1997 for environmental assessments, advertising costs for architects and engineers, core drillings, and other costs related to the acquisition of land in South County, and WHEREAS, the County Board approved this $50,000 advance on September 23, 1997, and WHEREAS, the School Board requested an additional advance of $1,721,200 on November 13, 1997 to hire architects to design various school projects, and WHEREAS, the County Board approved this $1,721,200 additional advance on November 18, 1997, and U:\WPDOC\MEETINGSUUNEIPHASEI.6 June 19, 1998 WHEREAS, the School Board requested an additional advance of $130,000 on November 13, 1997 to hire architects to begin renovations to the science labs, and WHEREAS, the County Board approved a $104,000 additional advance on December 16, 1997, and WHEREAS, the School Board requested an additional advance of $200,000 on March 26, 1998 to hire contractors to begin a roof replacement program, and WHEREAS, the County Board approved this $200,000 additional advance on April 28, 1998, and WHEREAS, the School Board requested additional advances of $2,454,420 to begin construction on the Clearbrook Elementary project and $2,517,100 to begin construction on the Burlington Elementary project on May 14, 1998, and WHEREAS, the School Board now desires to begin construction on the new Bonsack Elementary project, NOW THEREFORE BE IT RESOLVED, that the School Board requested the County Board to advance an additional sum of $7,213,520 to begin construction at Bonsack Elementary. Adopted on June 18, 1998 on the following vote: AYES: Jerry L. Canada, Thomas A. Leggette, Michael W. Stovall, Marion G. Roark and William A. Irvin, III. NAYS: None ABSENT: None TESTS: Brenda F. Chastain, Clerk, Roanoke County School Board U:\WPDOCVv1EETINGSUUNE\PHASEI.6 June 19, 1998 County of Roanoke, Virginia Resolution 081997-1 EXHIBIT A- (Amended) • Construction of a new South County High School • Construction of a new Athletic Complex for dual usage by the new South County High School and the existing Cave Spring High School. • Renovation of existing science laboratories at Northside High School, Glenvar High School, and Cave Spring High School • Additions and improvements to Glenvar Middle School • Construction of a new Bonsack Elementary School • Renovations and additions to Burlington Elementary School • Renovations and additions to Clearbrook Elementary School • Roof replacement program U:\WPDOC\MEETINGSWNE\PHASEI.6 June 19, 1998