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HomeMy WebLinkAbout7/28/1998 - RegularO~ RpANp,Y~ r>enrsraFnre~ure~
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1838 WOR NG DOCUMENT -
SUBJECT TO REVISION
ROANOKE COUNTY BOARD OF SUPERVISORS
ACTION AGENDA
July 28, 1998
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced.
THERE WILL BE AN AUDIT COMMITTEE MEETING AT 2:00 P.M.
PRIOR TO THE REGULAR SESSION.
Individuals with disabilities who require assistance or special
arrangement in order to participate in or attend Board of Supervisors
meetings or other programs and activities sponsored by Roanoke
County, please contact the Clerk to the Board at (540) 772-2005. We
request that you provide at least 48-hours notice so that proper
arrangements may be made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call.
ROLL CALL AT 3:03 P.M.
HCN ARRIVED 3:06 P.M.
2. Invocation: John M: Chambliss, Jr.
Assistant Administrator
3. Pledge of Allegiance to the United States Flag.
i
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER
OF AGENDA ITEMS
PMM ADDED EXECUTIVE SESSION ITEM PURSUANT TO SECTION
2.1-344 A (3) DISPOSITION OF PUBLICLY OWNED REAL ESTATE,
WELL LOT ON BRAMBLETON AVENUE
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND
AWARDS
1. Resolution of appreciation to career and volunteer
firefighters of the Roanoke County Fire & Rescue
Department for providing assistance to the citizens of Bay
County, Florida.
R-072898-1
FM MOTION TO ADOPT RESO
ALL SEVEN FIREFIGHTERS WERE PRESENT TO ACCEPT
RESOLUTIONS
CAPTAIN SEXTON THANKED THE BOARD AND FIREFIGHTERS
PRESENTED "DISASTER SHIRTS" FROM FLORIDA TO BOARD
MEMBERS AND ECH
D. BRIEFINGS
N NE
E. NEW BUSINESS
1. Request for an appropriation of $1,115,300 as the second
payment with interest for the purchase of 457 acres for
the Roanoke County Center for Research and Technology
(formerly the Glenn-Mary Farm). (Melinda Cox, Economic
Development Specialist)
A-072898-2
2
FFH MOTION TO APPROVE APPROPRIATION
HCN ASKED THAT REPORT O-1 BE CORRECTED TO REFLECT TRUE
COST OF CENTER
2. Request for approval of resolution approving issuance of
up to $7,500,000 of industrial revenue bonds for the
benefit of Friendship Manor Apartment Village
Corporation. (Tim Gubala, Director, Economic
Development)
R-072898-3
HCN MOTION TO ADOPT RESO
3. Request for appropriation of $95,000 for a capital
improvement project - Algoma Park water line
replacement. (Gary Robertson, Director, Utility)
A-072898-4
FM MOTION TO APPROVE APPROPRIATION
~C
F. REQUEST FOR PUBLIC HEARINGS AND FIRST READINGS OF
REZONING ORDINANCES -CONSENT AGENDA
BLJ MOTION TO APPROVE 1ST READINGS
2ND AND PH - 8/18/98
URC
1. An ordinance authorizing a Special Use Permit to allow an
accessory apartment in a R-1, single family, zoning
district located at 1714 Millbridge Road, Catawba
Magisterial District, upon the petition of Robert and Elaine
Lewis.
2. An ordinance to rezone 3.830 acres from C-1 to C-2 to
construct an office/retail development, located on the east
side of Route 419 across from intersection of Locke
3
Street, Catawba Magisterial District, upon the petition of
North Roanoke Development Corp.
3. An ordinance authorizing a Special Use Permit to operate
a used automobile dealership, located at 5423 Williamson
Road, Hollins Magisterial District, upon the petition of The
Hertz Corp.
4. An ordinance to rezone 5.4 acres from I-2 and I-1 and
obtain a Special Use Permit to construct a mini-
warehouse, located in the 5800 block of Starkey Road,
Cave Spring Magisterial District, upon the petition of
Virginia Varsity Transfer, Inc.
5. An ordinance to rezone approximately 20 acres from R-1,
R-2 and C-2 conditional to C-2, General commercial, for
the purpose of general retail and service uses, located in
the vicinity of Brambleton Avenue (Route 221) and Electric
Road (Route 419), Cave Spring Magisterial District, upon
the petition of Roanoke County Board of Supervisors.
G FIRST READING OF ORDINANCES
1. First reading of ordinance creating the Virginia
Headwaters Regional Industrial Facility Authority. (Paul
Mahoney, County Attorney)
BLJ MOTION TO APPROVE 1ST READING
2ND AND PH - 8/18/98
URC
HCN ADVISED THAT VINTON WAS NOT INCLUDED IN THE
ORDINANCE AND ASKED THAT THEY BE CONTACTED
H. SECOND READING OF ORDINANCES
1. Second reading of an ordinance authorizing the creation
of and financing for a local public works improvement
project - Grander Drive and Gieser Road Sewer Project.
(Gary Robertson, Utility Director)
4
0-072898-5
JM MOTION TO APPROVE ALT #3 AND ADOPT ORD
URC
2. Second reading of an
and financing for a
project -Setter Road
Utility Director)
ordinance authorizing creation of
local public works improvement
Sewer Project. (Gary Robertson,
0-072898-6
BLJ MOTION TO APPROVE ALT #3 AND ADOPT ORD
URC
I. APPOINTMENTS
N NE
1. Building Code Board of Adjustment and Appeals
2. League of Older Americans -Advisory Council
3. Task Force for Senior and Physically Challenged Citizens
4. Social Services Advisory Board
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT A ENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS
LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
R-072898-7
BLJ MOTION TO ADOPT CONSENT RESO
URC
1. Approval of Minutes for June 23, 1998, June 26, 1998
(Joint Meeting with School Board, and July 14, 1998 (Joint
Meeting with Roanoke City Council).
5
2. Request from Schools for acceptance and appropriation
of $65,000 grant to the Tech Prep Consortium fund.
A-072898-7.a
3. Request from Schools for acceptance and appropriation
of $2,800 grant from the Virginia Commission for the Arts.
A-072898-7.b
4. Request from Sheriff's Office to accept the Adult Literacy
and Basic Education Program grant for $15,288.89 and
appropriate funds.
A-072898-7.c
5. Approval of resolution rescinding and repealing certain
policies previously adopted by the Board of Supervisors
within the Fire and Rescue Department, and to provide for
a policy manual.
R-072898-7.d
6. Acceptance of water facilities serving Roselawn Court.
A-072898-7.e
7. Acceptance of water and sanitary sewer facilities serving
Watertord, Section 6.
A-072898-7.f
8. Donation of a drainage easement on property of FW
Property, L.L.C. to serve Future Section 1, "Fort Lewis
Cove", Catawba Magisterial District.
A-072898-7.p
9. Submission of subscriber complaints regarding Cable
Programming Services (C.P.S.) tier rates of Cox
Communications Roanoke (formerly Cox Cable Roanoke)
to the Federal Communications Commission.
A-072898-7.h
K. REQUESTS FOR WORK SESSIONS
N NE
L. REQUESTS FOR PUBLIC HEARINGS
6
N NE
M. CITIZENS' COMMENTS AND COMMUNICATIONS
NONE
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Nickens: (1) Advised about article in Roanoke Times
about 50 cents tax on telephone lines and if it could be used for road
maintenance. ECH will have a report on this at the next meeting
Supervisor McNamara: (11 Advised that Cave Spring American
League 11 & 12, won District 12 baseball. The 13 vear olds won
District 12 and today play fifth game at State tournament.
Supervisor Minnix: (1) Advised that he has scheduled meeting
in October with Clearbrook Civic League and they are concerned
about the condition of their fire facilitv~(21 Has received manx
telephone calls from people about building one or two high schools
and asked about status of analysis of cost that was supposed to be
done. Chair advised that JM, Diane Hyatt, and ECH are putting
together report, which is a voluntary effort to move forward, but the
School Board has the final decision. ECH advised that he will have a
report by the end of the week ready to review.
~u~ervisor Johnson: (1) Advised that the construction
performance coordinator has been hired and will begin work next
Monday. ECH advised that Mark Di Properis has been hired.
Supervisor Harrison: (1) Advised that he received memo from
Econ Dev Dir Gubala about~roposed trip to Goochland County to see
new industrial park, and setting date after the 8118/98 meeting. He
asked that the date be set earlier. ECH advised that they plan to invite
members of the IDA and economic development staff. It was the
consensus of the Board for the trip to be Wednesday, August 5, 1998,
from 7 a.m. until around 8:00 p.m.
O. REPORTS
BLJ MOTION TO RECEIVE AND FILE WITH ITEM #1 CHANGE
URC
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5. Accounts Paid -June, 1998
6. Preliminary Statement of Revenues and Expenditures as
of June 30, 1998
7. Report of claims activity for the Self-Insurance Program
8. Statement of the Treasurer's Accountability per
Investments and Portfolio Policy, as of June 30, 1998
P. WORK SESSIONS
1. Addition of projects to the Drainage Maintenance Priority
List. (George Simpson, Assistant Director, Community
Development)
HELD FROM 4:15 TO 5:25 P.M.
PREVIOUSLY APPROVED AND PROPOSED PROJECTS WERE
DETAILED BY GEORGE SIMPSON AND BUTCH WORKMAN
BW DISTRIBUTED DRAINAGE PROJECTS SUMMARY FOR 1992 BOND
I E
ECH UPDATED THE BOARD ON ISSUES RELATED TO SPRING
HOLLOW RESERVOIR
GARY ROBERTSON BRIEFED THE BOARD ON PLANS TO ESTABLISH
WATER SERVICE AREA FOR CLEARBROOKIU.S. ROUTE 220
CORRIDOR AND ADVISED THAT HE WILL BRING BACK FIRST
READING OF ORDINANCE ON 8/18/98
Q EXECUTIVE SESSION pursuant to the Code of Virginia Section
2.1-344 A (5) discussion concerning economic development
prospects where no previous announcement has been
made; and (3) disposition of publicly owned real estate, well
s
lot on Brambleton Avenue.
AT 4:15 P.M. BLJ MOTION TO GO INTO EXECUTIVE SESSION
FOLLOWING WORK SESSION
URC
EXECUTIVE SESSION HELD FROM 5:30 P M TO 6.08 P M
EVENING SESSION - 7:00 P.M.
R. CERTIFICATION OF EXECUTIVE SESSION
R-072898-8
BLJ MOTION TO ADOPT RESO
URC
S. NEW BUSINESS
1. Adoption of the Drainage Maintenance Projects for Fiscal
Year 1998/99. (George Simpson, Assistant Director,
Community Development)
A-072898-9
BLJ MOTION TO ADOPT PROJECTS
URC
CHAIR ASKED THAT ANY PROJECT THAT STAFF CANNOT
COMPLETE BE REMOVED AND ONE OF THE FUTURE PROJECTS
ADDED TO THE LIST
T. PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES
1. Second reading of ordinance to vacate a 20 foot drainage
easement recorded on plat for Botetourt South, Section 5,
and located on Lot 1, Block 2, Section 1, Orchard Park,
Hollins Magisterial District, upon the petition of Fralin and
Waldron Community Development Corp. (George
Simpson, Assistant Director, Community Development)
0-072898-10
BLJ MOTION TO ADOPT ORD
9
URC
2. Second reading of ordinance to rezone .709 acre from C-1
to C-2 with conditions to construct a dry cleaning
business, located on Route 460 between Trail Drive and
West Ruritan Road, Hollins Magisterial District, upon the
petition of Cicero Hall, Jr. (Terry Harrington, County
Planner)
FOUR CITIZENS SPOKE
0-072898-11
BLJ MOTION TO ADOPT ORD
URC
U. CITIZENS COMMENTS AND COMMUNICATIONS
(1) W. B. Martin, 3514 Holland Dr, asked that proposed new school be
built on property already owned
(2) James Garriss, 3108-D Honeywood Lane - (1) wants to keep
current plan for one high school and (2) asked to postpone vote on
Brambleton Avenue rezoning until after 8/18/98 to have another
citizen information meeting
(3) Suzanne Yatzor, 3342 Westmoreland Dr, concerned that citizens
do not full have complete details about Brambleton Avenue rezoning
and were not notified sooner
V. ADJOURNMENT
BLJ ADJOURNED MEETING AT 7:53 P.M. TO AUGUST 5, 1998 AT 7.00
A.M. FOR PURPOSE OF VISIT TO GOOCHLAND COUNTY NEW
INDUSTRIAL PARK
io
O~ ROANp~.~
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1838
(~.~ix~t~ ~~ ~.o~~xx~~~e
ROANOKE COUNTY BOARD OF SUPERVISORS
AGENDA
July 28, 1998
r~ur a~ rte ecue amce
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced.
THERE WILL BE AN AUDIT COMMITTEE MEETING AT 2:00 P.M.
PRIOR TO THE REGULAR SESSION.
Individuals with disabilities who require assistance or special
arrangement in order to participate in or attend Board of Supervisors
meetings or other programs and activities sponsored by Roanoke
County, please contact the Clerk to the Board at (540) 772-2005. We
request that you provide at least 48-hours notice so that proper
arrangements may be made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call.
2. Invocation: John M. Chambliss, Jr.
Assistant Administrator
3. Pledge of Allegiance to the United States Flag.
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER
OF AGENDA ITEMS
i
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND
AWARDS
1. Resolution of appreciation to career and volunteer
firefighters of the Roanoke County Fire & Rescue
Department for providing assistance to the citizens of Bay
County, Florida.
D. BRIEFINGS
E. NEW BUSINESS
1. Request for an appropriation of $1,115,300 as the second
payment with interest for the purchase of 457 acres for
the Roanoke County Center for Research and Technology
(formerly the Glenn-Mary Farm). (Melinda Cox, Economic
Development Specialist)
2. Request for approval of resolution approving issuance of
up to $7,500,000 of industrial revenue bonds for the
benefit of Friendship Manor Apartment Village
Corporation. (Tim Gubala, Director, Economic
Development)
3. Request for appropriation of $95,000 for a capital
improvement project - Algoma Park water line
replacement. (Gary Robertson, Director, Utility)
F. REQUEST FOR PUBLIC HEARINGS AND FIRST READINGS OF
REZONING ORDINANCES -CONSENT AGENDA
1. An ordinance authorizing a Special Use Permit to allow an
accessory apartment in a R-1, single family, zoning
district located at 1714 Millbridge Road, Catawba
Magisterial District, upon the petition of Robert and Elaine
Lewis.
2. An ordinance to rezone 3.830 acres from C-1 to C-2 to
construct an office/retail development, located on the east
side of Route 419 across from intersection of Locke
Street, Catawba Magisterial District, upon the petition of
a
North Roanoke Development Corp.
3. An ordinance authorizing a Special Use Permit to operate
a used automobile dealership, located at 5423 Williamson
Road, Hollins Magisterial District, upon the petition of The
Hertz Corp.
4. An ordinance to rezone 5.4 acres from I-2 and I-1 and
obtain a Special Use Permit to construct a mini-
warehouse, located in the 5800 block of Starkey Road,
Cave Spring Magisterial District, upon the petition of
Virginia Varsity Transfer, Inc.
5. An ordinance to rezone approximately 20 acres from R-1,
R-2 and C-2 conditional to C-2, General commercial, for
the purpose of general retail and service uses, located in
the vicinity of Brambleton Avenue (Route 221) and Electric
Road (Route 419), Cave Spring Magisterial District, upon
the petition of Roanoke County Board of Supervisors.
G. FIRST READING OF ORDINANCES
1. First reading of ordinance creating the Virginia
Headwaters Regional Industrial Facility Authority. (Paul
Mahoney, County Attorney)
H. SECOND READING OF ORDINANCES
1. Second reading of an ordinance authorizing the creation
of and financing for a local public works improvement
project - Grander Drive and Gieser Road Sewer Project.
(Gary Robertson, Utility Director)
2. Second reading of an ordinance authorizing creation of
and financing fora local public works improvement
project -Setter Road Sewer Project. (Gary Robertson,
Utility Director)
I. APPOINTMENTS
1. Building Code Board of Adjustment and Appeals
3
2. League of Older Americans -Advisory Council
3. Task Force for Senior and Physically Challenged Citizens
4. Social Services Advisory Board
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS
LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
1. Approval of Minutes for June 23, 1998, June 26, 1998
(Joint Meeting with School Board, and July 14, 1998 (Joint
Meeting with Roanoke City Council).
2. Request from Schools for acceptance and appropriation
of $65,000 grant to the Tech Prep Consortium fund.
3. Request from Schools for acceptance and appropriation
of $2,800 grant from the Virginia Commission for the Arts.
4. Request from Sheriff's Office to accept the Adult Literacy
and Basic Education Program grant for $15,288.89 and
appropriate funds.
5. Approval of resolution rescinding and repealing certain
policies previously adopted by the Board of Supervisors
within the Fire and Rescue Department, and to provide for
a policy manual.
6. Acceptance of water facilities serving Roselawn Court.
7. Acceptance of water and sanitary sewer facilities serving
Waterford, Section 6.
8. Donation of a drainage easement on property of FW
Property, L.L.C. to serve Future Section 1, "Fort Lewis
4
Cove", Catawba Magisterial District.
9. Submission of subscriber complaints regarding Cable
Programming Services (C.P.S.) tier rates of Cox
Communications Roanoke (formerly Cox Cable Roanoke)
to the Federal Communications Commission.
K. REQUESTS FOR WORK SESSIONS
L. REQUESTS FOR PUBLIC HEARINGS
M. CITIZENS' COMMENTS AND COMMUNICATIONS
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
O. REPORTS
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5. Accounts Paid -June, 1998
6. Preliminary Statement of Revenues and Expenditures as
of June 30, 1998
7. Report of claims activity for the Self-Insurance Program
8. Statement of the Treasurer's Accountability per
Investments and Portfolio Policy, as of June 30, 1998
P. WORK SESSIONS
1. Addition of projects to the Drainage Maintenance Priority
List. (George Simpson, Assistant Director, Community
Development)
5
Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section
2.1-344 A (5) discussion concerning economic development
prospects where no previous announcement has been
made.
EVENING SESSION - 7:00 P.M.
R. CERTIFICATION OF EXECUTIVE SESSION
S. NEW BUSINESS
1. Adoption of the Drainage Maintenance Projects for Fiscal
Year 1998/99. (George Simpson, Assistant Director,
Community Development)
T. PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES
1. Second reading of ordinance to vacate a 20 foot drainage
easement recorded on plat for Botetourt South, Section 5,
and located on Lot 1, Block 2, Section 1, Orchard Park,
Hollins Magisterial District, upon the petition of Fralin and
Waldron Community Development Corp. (George
Simpson, Assistant Director, Community Development)
2. Second reading of ordinance to rezone .709 acre from C-1
to C-2 with conditions to construct a dry cleaning
business, located on Route 460 between Trail Drive and
West Ruritan Road, Hollins Magisterial District, upon the
petition of Cicero Hall, Jr. (Terry Harrington, County
Planner)
U. CITIZENS COMMENTS AND COMMUNICATIONS
V. ADJOURNMENT
6
r` ~ ~ ~.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 28, 1998
RESOLUTION 072898-1 OF APPRECIATION TO CAREER AND
VOLUNTEER FIREFIGHTERS OF THE ROANOKE COUNTY FIRE 8<
RESCUE DEPARTMENT FOR PROVIDING ASSISTANCE TO THE
CITIZENS OF BAY COUNTY, FLORIDA
WHEREAS, forest and brush fires caused millions of dollars of damage to property
in the state of Florida during the months of June and July, 1998; and
WHEREAS, due to the extended period during which these fires raged, local fire
crews became exhausted and in need of assistance from personnel from other states; and
WHEREAS, the Roanoke County Fire & Rescue Department answered this call for
assistance, and sent a crew of four career and three volunteer firefighters to Bay County,
Florida, along with equipment and apparatus; and
WHEREAS, this crew, consisting of Captain Daryell Sexton, Lennie Atwood, Tim
Solomon, Craig Robertson, Scott Morgan, Dean Peroulas and Alex Murillo, all of whom are
certified by the U.S. Forestry Service, contained fully a complex fire, and helped prevent
any damage to people or property in Bay County; and
WHEREAS, the Roanoke County firefighters faced several dangers in fighting the
fire, including dehydration, heat stroke, and the flames themselves.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, does hereby extend its sincere appreciation to DARYELL SEXTON,
LENNIE ATWOOD, TIM SOLOMON, CRAIG ROBERTSON, SCOTT MORGAN, DEAN
PEROULAS AND ALEX MURILLO for their professional, compassionate and exemplary
1
M
response and assistance to the citizens of Bay County, Florida; and
BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby commend
the members of the team for the time, energy and knowledge which they used in
successfully containing the fire.
On motion of Supervisor Minnix to adopt the resolution, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. Holt , CMC
Deputy Clerk to the Board of Supervisors
cc: File
Resolutions of Appreciation File
Richard Burch, Chief, Fire & Rescue
Joseph Sgroi, Director, Human Resources
2
-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 28, 1998
RESOLUTION OF APPRECIATION TO CAREER AND VOLUNTEER
FIREFIGHTERS OF THE ROANOKE COUNTY FIRE & RESCUE
DEPARTMENT FOR PROVIDING ASSISTANCE TO THE CITIZENS OF
BAY COUNTY, FLORIDA
WHEREAS, forest and brush fires caused millions of dollars of damage to property
in the state of Florida during the months of June and July, 1998; and
WHEREAS, due to the extended period during which these fires raged, local fire
crews became exhausted and in need of assistance from personnel from other states; and
WHEREAS, the Roanoke County Fire & Rescue Department answered this call for
assistance, and sent a crew of four career and three volunteer firefighters to Bay County,
Florida, along with equipment and apparatus; and
WHEREAS, this crew, consisting of Captain Daryell Sexton, Lennie Atwood, Tim
Solomon, Craig Robertson, Scott Morgan, Dean Peroulas and Alex Murillo, all of whom are
certified by the U.S. Forestry Service, contained fully a complex fire, and helped prevent
any damage to people or property in Bay County; and
WHEREAS, the Roanoke County firefighters faced several dangers in fighting the
fire, including dehydration, heat stroke, and the flames themselves.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, does hereby extend its sincere appreciation to DARYELL SEXTON,
LENNIE ATWOOD, TIM SOLOMON, CRAIG ROBERTSON, SCOTT MORGAN, DEAN
PEROULAS AND ALEX MURILLO for their professional, compassionate and exemplary
1
•.
I
c-~
response and assistance to the citizens of Bay County, Florida; and
BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby commend
the members of the team for the time, energy and knowledge which they used in
successfully containing the fire.
2
A-072898-2
ACTION NO
ITEM NO E -~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VIRGINIA, ON TUESDAY,
MEETING DATE: July 28, 1998
AGENDA ITEM: Request approval for an appropriation of $1,115,300 as the second payment
with interest for the purchase of 457 acres for the Roanoke County Center for
Research & Technology (formerly the Glenn-Mary Farm.)
COUNTY ADMINISTRATOR' S COMMENTS:
EXECUTIVE SUMMARY:
In order for the "product" inventory to meet the future economic needs of Roanoke County, the
Center for Research & Technology will be developed as a site for corporate and technology based
companies to locate. The property is adjacent to Interstate 81, has close proximity to Virginia Tech,
and is 12 miles from the Smart Road in Montgomery County. In line with the economic development
strategy, this center will be targeted as a location for 15 - 20 small to medium businesses that create
new jobs with wages/salaries exceeding $10.00 per hour.
The Department of Economic Development will recruit companies that are seeking to expand or
locate on the same timeline as park development. In the past few months, a boundary survey and a
Phase II Environmental Study was completed to satisfaction. Currently, the department is exploring
the use of a Marketing Feasibility Study in addition to developing a Request for Proposal with the
Procurement Department to identify a firm to develop the Plans & Profiles for the site as part of the
preliminary engineering reports.
~ITMMARY OF INFORMATION•
On October 19, 1997, the Board of Supervisors adopted an ordinance authorizing the exercise of an
Option to Purchase to authorize the acquisition of the Glenn-Mary Farm. On the same date, the
board appropriated the sum of $1 million from the General Fund Unappropriated Balance and
authorized the necessary documents for financing the remainder of the $3 million purchase price.
Staffrequests that the Board of Supervisors authorize an expenditure of $1 million plus $115,300 in
interest from the General Fund Unappropriated Balance as the second of three payments.
1
~-/
FISCAL IMPACT:
Roanoke County has paid $1 million for the Center for Research & Technology in the past twelve
months. An additional $1 million is required as the second payment with $115,300 in interest (the
$115,300 is 5.765% interest calculated on the remaining $2 million.) Funds for this purpose are
available and have been set aside for planning purposes in the General Fund Unappropriated Balance.
ALTERNATIVES:
1. Authorize the appropriation of $1,115,300 from the General Fund Unappropriated Balance
to make the second payment with interest for the purchase of 457 acres for the Roanoke
County Center for Research & Technology. Payment should be made on or before November
10, 1998.
2. Decline to appropriate funds for the Roanoke County Center for Research & Technology at
this time.
STAFF RECOMMENDATION:
Staff recommends alternative No. 1 in order to continue the acquisition of the site for the Roanoke
County Center for Research & Technology for economic development purposes.
Approved:
Elmer C. Hod e
County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Fenton F. Harrison to Harrison _ x _
Denied () approve staff recommendation Johnson _ x _
Received () McNamara _ x
Referred () Minnix _ x _
To () Nickens _ x
cc: File
Melinda J. Cox, Economic Development Specialist
Diane D. Hyatt, Director, Finance
Economic Development Specialist
~;-
~ _ ~'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 28, 1998
RESOLUTION 072898-3 APPROVING REQUEST OF $7,500,000 OF
INDUSTRIAL REVENUE BONDS FOR FRIENDSHIP MANOR APARTMENT
VILLAGE CORPORATION FOR THE ACQUISITION, CONSTRUCTION
AND EQUIPPING OF FACILITIES FOR THE RESIDENCE AND CARE OF
THE AGED
WHEREAS, the Industrial Development Authority of Roanoke County, Virginia (the
"Authority") has considered the application of Friendship Manor Apartment Village
Corporation (the "Borrower") an organization that is exempt from taxation pursuant to
Section 501 (c)(3) of the Internal Revenue Code of 1986, as amended, whose address is
327 Hershberger Road, NW, Roanoke, Virginia 24012, requesting that the Authority issue
up to $7,500,000 of its revenue bonds at one time or from time to time to assist the
Borrower in the financing or refinancing of one or more of the following projects, located
as indicated below in Roanoke County, Virginia: (1) the acquisition, construction and
equipping of a facility for the residence and care of the aged, consisting of 48 independent
living units and related healthcare facilities located on the campus at 327 Hershberger
Road, NW and related capital expenditures to be determined from time to time; (2) the
acquisition, construction and equipping of a facility for the residence and care of the aged,
consisting of 191 assisted living units and 41 independent living units and related
healthcare facilities located on the campus at 6910 Williamson Road and related capital
expenditures to be determined from time to time, and (3) the funding of certain reserve
funds, capitalized interest accounts and costs of issuance as may be necessary to the
proposed issuance of the bonds.
WHEREAS, the Authority has held a public hearing on the Borrower's application
on July 15, 1998.
WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the
"Code"), provides that the governmental unit having jurisdiction over the issuer of private
activity bonds and over the area in which any facility financed with the proceeds of private
activity bonds is located must approve the issuance of the bonds.
WHEREAS, the Authority issues its bonds on behalf of Roanoke County, Virginia
("County"), the facilities to be financed are located in the County and the Board of
Supervisors of the County (the "Board") constitutes the highest elected governmental unit
of the County.
WHEREAS, the Authority has recommended that the Board approve the issuance
of the Bonds.
1
~,
WHEREAS, a copy of the Authority's resolution approving the issuance of the
Bonds, a certificate of the public hearing and a Fiscal Impact Statement have been filed
with the Board.
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA:
1. The Board approves the issuance of the Bonds by the Authority for the
benefit of the Borrower, as required by Section 147(f) of the Code and Section 15.2-4907
of the Code of Virginia of 1950, as amended, to permit the Authority to assist the Borrower
in the financing of the Project.
2. The approval of the issuance of the Bonds, as required by said Section
147(f), does not constitute an endorsement to a prospective purchaser of the Bonds of the
creditworthiness of the Project or the Borrower.
3. Pursuant to the limitations contained in Temporary Income Tax Regulations
Section 5f.103-2(f), this resolution shall remain in effect for a period of three years from
the date of its adoption.
4. This Resolution shall take effect immediately upon its adoption.
On motion of Supervisor Nickens to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. Ho on, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Timothy W. Gubala, Secretary-Treasurer, IDA
I hereby certify that the foregoing is a true and correct copy of Resolution 072898-3 adopted by the
Roanoke County Board of Supervisors by a unanimous recorded vote on Tuesday, July 28, 1998
Brenda J. Holton, CMC, Deputy Clerk
Roanoke County Board of Supervisors
2
Item No. E - .Z
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VIRGINIA, ON TUESDAY,
MEETING DATE: July 28, 1998
AGENDA ITEM: Request for approval of up to $7,500,000 of industrial revenue bonds for
Friendship Manor Apartment Village Corporation for the acquisition,
construction and equipping of facilities for the residence and care of the aged
COUNTY ADMINISTRATOR'S COMMENTS: .•
• !' .
C ,~
EX CUTIVE SUMMARY:
The Roanoke County Industrial Development Authority (IDA) was formed in 1970 under the
provisions of the Code of Virginia to promote economic and industrial development within Roanoke
County and the Town of Vinton. One role of the Authority is to assist new and expanding
manufacturing companies by the issuance of tax exempt Industrial Revenue Bonds (IRB's) which can
be used to finance up to 100% of the costs of constructing and equipping eligible facilities. The
Internal Revenue Code of 1986 also allows the Authority to issue bonds on behalf of eligible non-
profit 501 (c) 3 corporations such as educational institutions and certain medical facilities.
The Authority functions as the "vehicle" through which bonds are authorized and issued by a private
financial institution. Neither the Authority nor the County are liable for the repayment of bonds, nor
do they "co-sign" the bonds when issued.
Since 1970, bonds totaling more than $80 million have been issued by the Authority in Roanoke
County. The Authority has a separate Board of Directors appointed by the Board of Supervisors.
Summary of Information:
Friendship Manor Apartment Village Corporation has requested that the Authority issue up to
$7,500,000 of IRB's for (1) the acquisition, construction and equipping of a facility for the residence
and care of the aged, consisting of 48 independent living units and related healthcare facilities located
on the campus at 327 Hershberger Road N.W. and related capital expenditures to be determined from
time to time; (2) the acquisition, construction and equipping of a facility for the residence and care
of the aged, consisting of 191 assisted living units and 41 independent living units and related
healthcare facilities located on the campus at 6910 Williamson Road and related capital expenditures
to be determined from time to time; and (3) funding of certain reserve funds, capitalized interest
accounts and costs of issuance as may be necessary to the proposed issuance of the bonds.
r~
The Authority held a public hearing and approved the application for bond financing at their July 15,
1998 meeting. The Authority requests that the Board of Supervisors concur in their recommendation
and approve the issuance of up to $7,500,000 of industrial revenue bonds for Friendship Manor
Apartment Village Corporation.
Fiscal Impact:
Friendship Manor Apartment Village Corporation is a tax exempt 501 (c) 3 organization. There will
be direct and indirect economic impact from local purchases, new employment and related wages
as shown on the attached economic impact statement. Under the agreement dated February 23, 1987
between Friendship Manor and Roanoke County, Friendship Manor pays Roanoke County an annual
fee which constitutes 20% of the real property taxes on their property in Roanoke County. This will
amount to $8,136 based on the $3,600,000 taxable value of the facility's real property to be
constructed.
STAFF RECOMMENDATION:
Staff recommends approval of the attached resolution as requested by the Industrial Development
Authority for up to $7,500,000 of industrial revenue bond financing on behalf of Hollins College
Corporation.
Respectfully submitted:
(it~•
Timothy W. G~bala,
Secretary-Treasurer
Industrial Development Authority of
Roanoke County
Approved:
Elmer C. Hodge
County Administrator
ACTION No Yes Abs
Approved O Motion by:
Denied ( )
Received ( )
Referred to
Harrison
Johnson
McNamara
Minnix
Nickens
Attachment
,~-Z
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGII~IIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JULY 28, 1998
RESOLUTION APPROVING REQUEST OF
$7,500,000 OF INDUSTRIAL REVENUE BONDS FOR
FRIENDSHIl' MANOR APARTMENT VILLAGE CORPORATION
FOR THE ACQUISITION, CONSTRUCTION AND EQUIPPING
OF FACILITIES FOR THE RESIDENCE AND CARE OF THE
AGED
WHEREAS, the Industrial Development Authority of Roanoke County, Virginia (the
"Authority") has considered the application of Friendship Manor Apartment Village Corporation
(the "Borrower") an organization that is exempt from taxation pursuant to Section 501 (c)(3) of
the Internal Revenue Code of 1986, as amended, whose address is 327 Hershberger Road, NW,
Roanoke, Virginia 24012, requesting that the Authority issue up to $7,500,000 of its revenue
bonds at one time or from time to time to assist the Borrower in the financing or refinancing of
one or more of the following projects, located as indicated below in Roanoke County, Virginia:
(1) the acquisition, construction and equipping of a facility for the residence and care of the aged,
consisting of 48 independent living units and related healthcare facilities located on the campus at
327 Hershberger Road, NW and related capital expenditures to be determined from time to time;
(2) the acquisition, construction and equipping of a facility for the residence and care of the aged,
consisting of 191 assisted living units and 41 independent living units and related healthcare
facilities located on the campus at 6910 Williamson Road and related capital expenditures to be
determined from time to time, and (3) the funding of certain reserve funds, capitalized interest
accounts and costs of issuance as may be necessary to the proposed issuance of the bonds.
WHEREAS, the Authority has held a public hearing on the Borrower's application on July
15, 1998.
WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the
"Code"), provides that the governmental unit having jurisdiction over the issuer of private activity
bonds and over the area in which any facility financed with the proceeds of private activity bonds
is located must approve the issuance of the bonds.
WHEREAS, the Authority issues its bonds on behalf of Roanoke County, Virginia
("County"), the facilities to be financed are located in the County and the Board of Supervisors of
the County (the "Board") constitutes the highest elected governmental unit of the County.
WHEREAS, the Authority has recommended that the Board approve the issuance of the
Bonds.
WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, a
certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board.
. e
,~=2
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA:
1. The Board approves the issuance of the Bonds by the Authority for the benefit of
the Borrower, as required by Section 147(f) of the Code and Section 15.2-4907 of the Code of
Virginia of 1950, as amended, to permit the Authority to assist the Borrower in the financing of
the Project.
2. The approval of the issuance of the Bonds, as required by said Section 147(fl, does
not constitute an endorsement to a prospective purchaser of the Bonds of the creditworthiness of
the Project or the Borrower.
3. Pursuant to the limitations contained in Temporary Income Tax Regulations
Section Sf.103-2(f), this resolution shall remain in effect for a period of three years from the date
of its adoption.
4. This Resolution shall take effect immediately upon its adoption.
Adopted by the Board of Supervisors of Roanoke County, Virginia, this day of July
1998.
(SEAL)
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FISCAL IlVIPACT STATEMENT
July 15, 1998
To the Board of Supervisors
Roanoke County, Virginia
Applicant: Friendship Manor Apartment Village Corporation, a 501(c)(3) organization
Facility: Facility for Residence and Care of the Aged
1. Maximum amount of financing sought $7,500,000
2. Estimated taxable value of the facility's
real property to be constructed in the
municipality $3,600,000*
3. Estimated real property tax per year
using present tax rates N/A
4. Estimated personal property tax per
year using present tax rates N/A
5. Estimated merchants' capital tax per
year using present tax rates N/A
6. Estimated dollar value per year of
goods and services that will be
purchased locally $3,000,000
7. Estimated number of regular employees 50
on year round basis
8. Average annual salary per employee $ 25,000
~~
Chairman, I ustrial Development Authority
of Roanoke County, Virginia
*Applicant makes payment in lieu of taxes, set at 20% of assessed value.
M:~F'RIENDSI~FRIE1~ID02.TEF DRAFT -July 11, 1998
~... ~`
INDUSTRIAL DEVELOPMENT AUTHORITY
OF THE COUNTY OF ROANOKE, VIRGINIA
APPLICATION FOR AUTHORITY FINANCING
Section 1
Information Concerning Applicant
1. Name of Applicant:
Friendship Manor
Mailing Address:
327 Hershberger Rd., N.W.
Apartment Village Corp. Roanoke, VA 24012-1961
Federal Employer ID # 5 4- 0 8 4 2 6 8 6
2. Name of applicant's representative to be contacted for additional information:
Mailing Address, if Different
Name: from Applicant:
Stephen Rice, President Same
Telephone No.: (5 4 0) 2 6 5- 210 0
3. Name(s) of Principal User(s),
if Different from Applicant:
i
Mailing Address, if Different
from Applicant:
N/A
L --~
Federal Employer ID # N / A
4. Type of business presently conducted by applicant, if any:
Housing, Health Care and Retirement Services
5. Present location of applicant's principal place of business, if any:
327 Hershberger Rd., N.W.
Roanoke, VA
6
In what year was business started? 19 6 6
7. If a corporation, give state of incorporation: V i r g i n i a
8. If a subsidiary of another corporation, give name, state of incorporation and
mailing address of parent corporation:
N/A
9. If a corporation, give names and residence addresses of the principal officers,
directors, and major stockholders (ten percent or more):
J. Carson Quarles - Chairman
Edwin R. Feinour - Vice Chairman
Stephen Rice - President
10. If applicant is a partnership, give (a) name of state under whose laws it is
organized: N / A ;and (b) City or County in which its
principal office is located:
11. If a partnership, state whether general or limited: N / A
2
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12. If a partnership, give names and residence addresses of all present partners and
indicate whether general or limited:
N/A
13. If applicant is a joint venture or other business entity (other than a corporation or
partnership), describe and give names and residence addresses of all principals:
N/A
14. If applicant proposes to undertake the facility sought to be financed through a
subsidiary corporation, a new corporation, or other entity to be formed by
applicant, give details:
N/A
3
2
15. Identify any officers, director, or shareholders (except shareholders of publicly
traded corporations) who hold any state or local elective or appointive office, and
state the office held:
None
16. Describe any relationships between the applicant and principal users and any
member of the Authority or the Board of Supervisors of Roanoke County:
Chairman of the Board of Friendship Manor is a member of
the Roanoke County Industrial Development Authority.
Section 2
Information Concerning Facili Sought to be Financed
1. Type of facility: (a) Institutional x ; (b) Commercial ; (c} Other
If (c) Other, describe facility:
2. Indicate whether facility sought to be financed is a (a) new facility ;
(b) existing facility ; or (c) addition to or modification of existing facility
x .
4
3. Type of business or activity to be conducted and purpose of facility sought to be
financed. Explain proposed use of facility by applicant and/or others and, if a
manufacturing plant, the type of products to be manufactured:
Retirement Housing and Services
4. Specific site location, if known, including street number, if available:
Campus at 327 Hershberger Rd. N.W., Roanoke, VA
and 6910 Williamson Road, N.W., Roanoke, VA
5. General description of proposed facility (describe type of construction, square
footage, amount for each operation such as manufacturing, storage, office, etc.):
Multi story apartment buildings - Frame constuction
with masonry and vinyl siding. Approximately 32,000
square feet in each building
6. Name and address of architect, if selected:
Larrv Dovle
Telephone No. ~ 4 0) 9 8 9- 9 7 0 0
7362 Rabbit Run Road, SW
Roanoke, VA 24018
7. Name and address of contractor, if selected:
Martin Brothers Telephone No.~40) 342-6758
P.O. Box 533
Roanoke, VA 24003
5
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8. If site has been selected, give name of present owner(s):
Friendship Manor Apartment Village Corp.
9. If an existing facility, (a) what is its present use? Retirement xous ing
and Services
(b) number of regular employees presently employed on year-round basis:
± 5 0 0 ;and (c) average annual salary per such employee $ ± 2 0 , 0 0 0
10. If applicant is not the present owner of the site, state what, if anything, has been done
concerning the location and acquisition of a site by or on behalf of the applicant.
N/A
11. If specific location of proposed facility is known, state the present zoning
classification of the land under the Zoning Ordinance of Roanoke County:
Commercial
12.
NO x If
13. Does the site of the proposed facility require governmental expenditure for roads,
utilities, etc.? Describe: No
14. Are funds from other government-sponsored programs involved in this project?
Describe: No
15. Estimated number of regular employees to be employed on year-round basis after
acquisition or completion of facility: ± 5 0 0
If specific location is known, is a zoning change required? YES,
yes, state the zoning classification required:
6
~"-2
16.
Average annual salary per such employee: $ ± 20 , 000
17. Estimate the annual payroll after completion of the facility:
+ $ 10,000,000
18. State the growth potential for the facility, employees, proposed wage scale, and
training needs: The addition will increase present independent
living complex by 48 units bringing the total to 379. The
addition isn't expected to significantly add to employee
base or wage scale. No training impact.
19. State the growth potential for the facility in terms of sales, employment, and plant
expansion: The addition will generate + $500,000 additional
rental income from the added 48 units.
20. If application is approved by the Authority, when would applicant anticipate
issuance of bonds and work on the facility started? lssuance : August 1998
omp e ion: ovem er 998
Section 3
Cost of Facility and Financing
1
Estimated total cost of proposed facility: $ ± $ 7 , 500 , 000
2. Maximum amount of financing sought through the Authority:
$ + $ 7,500,000
3. Items of cost to be paid from Authority fmancing (i.e., land, building, equipment,
legal, etC.): Site development, infrastructure, financing and
__
= closing costs, building, equipment, and refinancing.
7
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4. If financing is approved, does applicant expect the Authority bonds to be sold by
(a) private placement x ; or (b) public offering ?
5. If by private placement, has applicant received a commitment or other assurance
from a bank or others with respect to the sale of the bonds?
Yes x No Elaborate: Wachovia Capital Markets, Inc. will
provide placement services. Wachovia Bank, NA will provide
a direct pay Letter of Credit to secure the bonds and Wachovia
Bank, NA will also provide remarketing services.
6. If by public offering, name and address of underwriter desired:
Name
N/A
Mailing Address
Telephone: (
7. Name and address of bond counsel desired:
Name Mailing Address
McGuire Woods, Battle Boothe One James Center
Lloyd Richardson Richmond, VA 23219
Telephone: ~ 0 4) 7 7 5 -10 81
8
~.
Section 4
Tax Information
1. If the site of the proposed facility is known, state the current assessed value for
real estate tax purposes of the land, and improvements thereon.
Land $ 1,248,900
Improvements
$ 2,401,200
TOTAL $ 3, 650,100*
*w/o Wellington II & III
2. Current yearly real property tax on the proposed site: $ Exemp t
3
4. Estimated real property tax per year with respect to the facility when completed on
real property to be constructed (buildings and improvements) using present County
of Roanoke tax rates: $ Exemp t
5. Estimated personal property tax per year with respect to the facility when
completed, using present tax rates: $ None
6. Estimated merchants' capital tax per year with respect to the facility when
completed, using present tax rates: $ None
7. Estimated dollar value per year of goods and services that will be purchased
locally by applicant or other users of the facility: $ Unknown
Note: Friendship Manor Apartment Village Corp. is exempt from
payment of real estate taxes by statute. Friendship Manor
Apartment Village Corp, pays a service fee in lieu of
taxes. For the tax parcel in question, Friendship Manor
paid $t 8,300 in service fees in the current/past year
for the instant tax parcel. The new construction has an
unknown assessment value, however the service fee will
be set at 20% of the taxes that would have been assessed
if not exempt.
Estimated taxable value of the facility's real property (buildings and
improvements) to be constructed: $ Exemp t
9
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Section 5
Inducement
1. Explain how the requested financing by the Authority will enable or induce
applicant to locate in or remain in the County of Roanoke and the Commonwealth
ofVirginia:The financing will provide cost effective fixed rate
funds to (1) acquire, construct and equip 48 independent
living units and related healthcare facility, (2) additional
capital improvements, (3) refinancing of an existing loan to
reduce interest costs. The financing will improve the quality
of service to the residents of the facility and reduce the costs
of an existing loan.
It is understood and agreed by the Applicant that Applicant (a) will, upon the filing
of this application, pay to the Authority an application fee of $1,250.00 and in addition
(b) will pay when billed the cost of necessary advertisement of any public hearing
required to be held with respect to this application, and (c) will pay, when billed, all other
costs and expenses of the Authority, including reasonable fees of its legal counsel, with
respect to this application and any Authority or Board of Supervisors of Roanoke County
meetings held in connection therewith. Also in addition, Applicant understands and
agrees that in the event the Authority approves the application and adopts an inducement
resolution with respect thereto and thereafter authorizes the issuance of its bonds or notes
to finance a facility on behalf of the Applicant, all costs of the Authority in connection
with any such issue, including the reasonable fees of its legal counsel and bond counsel,
will be paid either from the proceeds of the issue or directly by the Applicant, or if such
bonds or notes are not issued for any reasons, then directly by the Applicant.
The Applicant understands that the approval or disapproval of this application is
within the discretion of the Authority and that if approved by the Authority the requested
financing must also be approved by the Board of Supervisors of the County of Roanoke;
that the Authority and/or the Board of Supervisors may require additional financial and
other information from the Applicant; that the Authority reserves the right to approve or
disapprove bond counsel with respect to each issue; that if this application is approved
and Authority bonds or notes are thereafter issued, all financing documents shall be in
form and substance satisfactory to the Authority, its legal counsel and bond counsel, and
shall include provisions satisfactory to the Authority, with respect to indemnifying the
Authority and payment by Applicant to the Authority of additional funds as may be
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necessary on an annual basis to be applied to the Authority's general operating and audit
expense while such bonds or notes are outstanding; and that if the Authority adopts an
inducement resolution with respect to the issuance of bonds or notes on behalf of
Applicant and thereafter before the issuance of its bonds or notes determines (1) that any
material information furnished the Authority or the Boazd of Supervisors by or on behalf
of the Applicant is false or misleading, (2) if after the adoption of such resolution the
proposed financing is not thereafter approved by the Board of Supervisors of Roanoke
County, or (3) if the Authority deems the Applicant to have taken insufficient action
towazd closing the requested financing, the Authority, in any such event, reserves and
shall have the right to revoke or rescind such inducement resolution which the Authority
has entered into with Applicant, after not less than ten (10) days written notice of the
Authority's intention so to do, addressed and mailed to the Applicant at its address given
in this Application.
If the proposed financing is approved by the Authority and the Boazd of
Supervisors, and for any reason, the bonds or notes are not issued prior to the end of the
current calendaz year, the inducement and authorization to issue bonds shall terminate
and abate, and be of no further effect at midnight on the last day of the calendar yeaz.
Respectfully submitted this ~~J"'~ day of 199
S
PLEASE NOTE
(1) Individual applicants shall each sign the application. If Applicant is a
corporation, the application is to be made and signed in the full proper name of the
corporation as it appeazs in its Articles of Incorporation, by a duly authorized officer
thereof who shall give his title, and if a partnership, in the full proper name of the
partnership as it appears in its Certificate of Partnership, by one or more general partners.
(2) If additional space is needed to properly respond to any question, refer to
and attached an additional numbered sheet at end of application.
(3) If any question is not applicable, indicate by inserting "N/A."
11
A-072898-4
ACTION #
ITEM NUMBER ~ ~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 28, 1998
AGENDA ITEM: Request for Appropriation of Capital Improvement Project -- Algoma Park
Water Line Replacement
COUNTY ADMINISTRATOR'S COMMENTS:
~~.„,,..9 ~„wo
BACKGROUND:
The Roanoke County Utility Department submitted to the Board of Supervisors afive-year Capital
Improvement Program in 1996. This program addressed aged and undersized water lines that were
in need of replacing. Each year as part of the Utility budget a minimum of $350,000 is allocated
towards funding these projects.
SUMMARY OF INFORMATION:
Staff is in the process of preparing the Capital Improvement Projects for the five years following the
year 2000. The Algoma Park Water Line Project is tentatively listed in the five-year plan following
the year 2000. (See attached map).
Our Staff recently received a list of streets in Roanoke County that were being paved this year. The
Algoma Park subdivision streets were on this list. Staff has requested that the repaving of these
streets be delayed one year to allow the water lines to be replaced. VDOT has agreed to delay
resurfacing these streets until the summer of 1999.
Staff is making this request for the following reasons:
(1) The Utility Department averages three water breaks a year in this subdivision. The residents
will be upset that a newly paved street is covered with patches.
(2) The Utility Department is concerned that newly paved streets will be torn up in two years to
install the water lines at that time.
The estimated cost of this project is $95,000.
,~
._
FISCAL IMPACT:
Funds are available in the Utility Department's Water Unappropriated Fund for this project.
STAFF RECOMMENDATION:
Although this project is not included in the present five-year plan, Staff feels that it will be more
economical and less disruptive to replace the water lines prior to repaving the streets. Staff
recommends that the project be approved and $95,000 be allocated for this project from the Utility
Department Water Unappropriated Fund.
APPROVED:
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Approved (X) Motion by: H. Odell Minnix to approve Johnson _ x
Denied () staff recommendation Harrison _ x
Received () McNamara_ x _
Referred () Minnix _ x _
To () Nickens _ ~
cc: File
Gary Robertson, Director, Utility
Diane D. Hyatt, Director, Finance
SUBMITTED BY:
i
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f
ACTION N0.
ITEM N0. ~ ~' -~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 28, 1998
AGENDA ITEM: Requests for Public Hearing and
First Reading for
Rezoning Ordinances
Consent Agenda
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
The first reading on these ordinances is accomplished by adoption of these ordinances in
the manner of consent agenda items. The adoption of these items does not imply approval
of the substantive content of the requested zoning actions, rather approval satisfies the
procedural requirements of the County Charter and schedules the required public hearing
and second reading of these ordinances. The second reading and public hearing on these
ordinances is scheduled for August 18, 1998.
The titles of these ordinances are as follows:
1) An ordinance authorizing a Special Use Permit to allow an accessory apartment in
a R-1, single family, zoning district located at 1714 Millbridge Road, Catawba
Magisterial District, upon the petition of Robert and Elaine Lewis.
2) An ordinance to rezone 3.830 acres from C-1 to C-2 to construct an office/retail
development, located on the east side of Route 419 across from intersection of
Locke Street, Catawba Magisterial District, upon the petition of North Roanoke
Development Corp.
3) An ordinance authorizing a Special Use Permit to operate a used automobile
dealership, located at 5423 Williamson Road, Hollins Magisterial District, upon the
petition of The Hertz Corp.
~="i -~,~
4) An ordinance to rezone 5.4 acres from I-2 to I-1 and obtain a Special Use Permit
to construct amini-warehouse, located in the 5800 block of Starkey Road, Cave
Spring Magisterial District, upon the petition of Virginia Varsity Transfer Inc.
5) An ordinance to rezone approximately 20 acres from R-1, R-2 and C-2 conditional
to C-2, General Commercial for the purpose of general retail and service uses,
located in the vicinity of Brambleton Avenue (Route 221) and Electric Road (Route
419), Cave Spring Magisterial District, upon the petition of the Roanoke County
Board of Supervisors.
MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE
CLERK'S OFFICE.
STAFF RECOMMENDATION:
Staff recommends as follows:
(1) That the Board approve and adopt the first reading of these rezoning ordinances
for the purpose of scheduling the second reading and public hearing for August 18,
1998.
(2) That this section of the agenda be, and hereby is, approved and concurred in as to
each item separately set forth as Items 1 through 5, inclusive, and that the Clerk
is authorized and directed where required by law to set forth upon any of said items
the separate vote tabulation for any such item pursuant to this action.
Respectfully submitted,
~m.
Paul M. Mahoney
County Attorney
Approved ( )
Denied ( )
Received ( )
Referred
to
Action
Motion by
No'1s',$s Abs
Harrison
Johnson
McNamara
Minnix
Nickens
•
COUNTY OF ROANOK~
DEPT. OF PLANNING AND ZONING
5204 Bernard ~ r . _ .
P.0. Box 29800
Roanoke, VA 24018
( 540` 772-2068 FAX (540 } ]~2-2108
For staff use only
date receiva~d: tr .
r~ received
application fe PC/BZA da
placards issued: 805 datepfj
Case Number. ,T
•
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file (check all that apply}: ~~
Check type of application
,
^ REZONING 1.~ SPECIAL USE ^VARIANCE
Applicant's name: ~o.~e+r"~ ~ruce. !_rwis ate- ~'la-.in~ )..et~.~t5 Phone: 384-37~f(
Address: 1 ? i ~{ N1 i ~:, ~r~d ~,. (~ c~. ~a..~e n-~ Zip Code: ~ ~ ~5 3
Owner's name: S~~t- ~e ~~ Eba'~ne.. ~-( ~a.~~ Phone:
Address: Zip Code:
Location ofrr prope//rty: f
1v 15 t
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b Tax Map Number: 5"`, p ! _ ~} _ 1 ~
pr
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Magisterial District: eci. ~- a c.J b ct..
Community Planning Area: G' f~,~ i.0. ~,.~
Size of parcel (s); Existing Zoning: j~ - l
acres Existing Land Use: ~ i ~ ~ ~cz.m ; ~
sq.ft.
. ..
Proposed Zoning: R -' 1 ..................Y....... .,
For staff Use o~/
Proposed Land Use: /~ ~
~CCtSSr~c- fiT~~r~'Me.~. Use Type:
Does the par/~e! meet the minimum lot area, width, and frontage requirements of the requested district?
YES V NO 1F N0, A VARIANCE IS REQUIRED FIRST. ~.
Does the parcel meet the minimum criteria for the requested Use Type? YES NO
!F NO, A VARIANCE IS REQUIRED FIRST. ~
If rezoning request, are conditions being proffered with this request? YES NO
ijE
Variance of Section(s) of the Roanoke County Zoning Ordinance in order to:
Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF
THESE ITEMS ARE MISSING OR INCOMPLETE.
ais v w9 v ~ ws v
Consultation ~~' 8 1 /2" x 1 1 ' concept plan Application fee
Application M't~ Metes and bounds description <~< Proffers, If applicable
Justification ~a
~w's Water and sewer application Adjoining property owners
l hereby terrify that i am either the owner of the property or the~wner's agent or contract purchaser and
am acting with the knowledge and consent of the owner. J ~`,
Owner's Signature:
~/
June 18, 1998
County of Roanoke
Dept. of Planning and Zoning
5204 Bernard Drive.
P.O. Box 29800
Roanoke, Va. 24018
Dear Members,
We, the residents of 1714 Millbridge Road, Salem, Va., are requesting a special usage permit to
build a complete functional kitchen complete with cooking facilities. It is our understanding that the area
of the county that Woodbridge occupies, the zoning is Rl, single family dwellings only, and there can be
no duplex or two family dwellings.
We are in the process of building an attached addition onto our home to accommodate my wife's
elderly parents. The addition meets the requirements of Section 30-82-1, Accessory Apartments, of the
Roanoke County building code. The occupants will be Glenn and Edith Suther, parents of Elaine Lewis.
They both are 83 years old and in fragile health. Mr. Suther has suffered several small strokes and his
mobility has been reduced.
The purpose for a complete kitchen in the addition is for the convenience of the Suther's and us as
we assist them in their old age. The addition is attached and access is available through the garage area to
the kitchen in the main house and is on the same level with one step. If Mr. or Mrs. Suther's mobility
should be further reduced and they are unable to come to the main house for meals, the need for a fully
fimctional kitchen becomes more acute.
We have no plans now or in the future to use the addition for any purpose than it is intended. We
plan never to lease the addition and at such time it is no longer needed for a its purpose, the space will be
used as a guest area or other uses as part of the main house.
Respectfully submitted,
~~ r.~. ~o
Bruce Lewis
Lewis
~. ?!f ~ Millbridge Road
alem, Va. 24153
Enclostue
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COUNTY OF ROANOKE
DEPT. OF PLANNING AND ZONING
5204 Bernard Or. .,
P.O. Box 29800
Roanoke, VA 24018
( 540 772-2068 FAX (540) 772-21 08
date ~teiv :' received ~ /
~
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C~ REZONING ^ SPECIAL USE ^VARIANCE
Applicant's name: North. Roanoke Development Corporation Phone:774-0069*
Address: 3508 Mudlick Road, Roanoke, VA Zip Code: 2401 8
Owner's name: North Roanoke Development Corporation Phone: 774-0069
Address: 3508 Mudlick Road, Roanoke, VA Zip Code: 24018
Location of property: Tax Map Number: 3 6 . 1 9-1-3 8
East side of U. S. Route 419 Magisterial District:
Catawba
d
between Melrose Avenue an
I-81 Community Planning Area:
Size of parcel (s): Existing Zoning: G-1 '
~ _ R ~ (1 acres Existing Land Use: Vacant
sq.ft.
~~~
PfopOSed Zoning: C_2 rot Staff Use Only
Proposed Land Use: Office/Retail Use Type:
Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district?
YES X NO IF N0, A VAnIANCE IS REOUfRED FIRST.
Does the parcel meet the minimum criteria for the requested Use Type? YES X NO
IF N0, A VARIANCE IS REQUIRED FIRST,
If rezoning request, are conditions being prof~ered with this request? YES X NO
~~:
Variance of Section(s) of the Roanoke County Zoning Ordinance in order to:
Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF
THESE ITEMS ARE MISSING OR INCOMPLETE.
ws v ws v rvs v
X Consultation X 8 1 /2" x 1 i" concept plan ,X Application fee
X Application -X <<<% Metes and bounds description _X '~<?« Proffers, if applicable
X Justification '~:s Water and sewer application X Adjoining property owners
l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and
am acting with the knowledge and consent o,f(t~he owner. /'? ,,~ I / /~
Owner's Signature: ~"..+Gr~.~ /v_9?, 2iyy~~, ~/, /".~ IYOQ ~ h ~il,~,tr,,Cp~ 1~~y/, `fit-,O,
For Staff Use Only: Case Number
•
•
•
Applicant Benton Hopper, 3508 Mudlick Road, Roanoke, VA 24018
The Planning Commission will study rezoning and special use permit requests to determine the need and
justification for the change„~in terms of public health, safety, and general welfare. Please answer the following
questions as thoroughly as possible. Use additional space if necessary.
Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the
purpose found at the beginning of the applicable zoning district classification in the zoning ordinance.
Route 419 in the subject area is a four-lane, ..divided highway. As such, this mixed
office/retail development in a cluster village setting with limited access is an
appropriate land use. The proposed use. would, in its development, provide for an
attractive and well thought-out use of the subject property.
Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County
Comprehensive Plan.
use on a mayor arterial highway with limited access.
The project conforms to the general guidelines and policies in the Roanoke County
Comprehensive Plan in that it would allow for a development of a mixed office/retail
Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding
area, as well as the impacts on public services and facilities, including water/sewer, roads, schools,
parks/recreation, and fire/rescue.
The impact on public services such as schools, parks and recreation, fire and rescue
would be minimal. Utilities are available to the site and the limited access provided
off Route 419 is appropriate.
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PROFFERS
1. That the ro ert will be develo ed in substantial
P P Y P
conformity with the development plan entitled "ARK Medical Center,
U.S. Route 419, Electric Road," prepared by Jerome Donald Henschel,
Architect, under date of June 5, 1998.
2. That there will be no access to the east of the property
to any of the adjoining residential subdivisions.
Z:\WP50\CAROL\ZONING\HOPPER.PRO:taf06/23/98
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_~ AND zoNING TAX MAP # 36.19-1-40
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COUNTY OF ROANOKE
DEPT. OF PLANNING AND ZON}NG
5204 Bernard t~r.~.
P.O. Box 298Q0
Roanoke. VA 24018
( 540' 772-2068 FAX 1540 J 772-2108
For staff use only ~ `
dater ceiv d•'
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Check type of application filed lcheck al! that apply):
D REZONING ~ SPECIAL USE [VARIANCE
Applicant's name: The Hertz Corporation Phone: 201-307-21
Address: 225 Brae Blvd.
Park Rid e, N.J. 07656 Zip Code: 07656
Owner's name: 5423Williamson LLC Phone540-992-112
Address: c/c Dr. Wayne Fralin Zip Code: 24083
4 W R Dal vill Va.
Location of property: Tax Map Number: 3 8.10 - 7 - 3 3
5423Williamson Road
V
k i~.lagisterial District: Hollins
a.
e,
Roano
Community Planning Area: peters Creek
Size of parcel (s): Existing Zoning: C-2 Commercial -
.5 acres Existing Land Use: Furniture store
22 , 100 sq•f-t,
_ ;~:
:~:::
:::
<~`
Proposed Zoning: For staff use o~,y
Proposed Land Use:The display and saleof used cars formerly Use Type:
utilized in the Hertz rental fleet.
Does the parcel meet the minimum lot area, wiGt~, and frontage requirements of the requested dis,: ict?
YES x NO IF N0, A VAn;~=.'~CE 1S REQUIRED FIRST.
Does the parce! meet the minimum criteria fcr t=a requested Use Type? YES X NO
lF NO, A VARIANCE iS REQUIRED FIRST.
If rezoning request, are conditions being proffere~ with this request? YES NO
t::
:~~.~ .~~ :;~ •~
~~
Variance of Section(sl of the Roanoke County Zoning Ordinance in c, per :o:
Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF r,NY OF
THESE ITEMS ARE MISSING OR INCOMPLETE.
ws v ws v tws v
Consultation 8 1 /2" x 1 i ' concept plan Application fee
Application '~i~ Metes and bounds description Proffers, if applicable
Justifications f Water and sewer application Adjoining property owners
f hereby certify that / am either t e own r o the property or the owner's agent or contract purchaser and
am acting with the know/ed d co e of the owner.
Lessee
kEa..vETTId%C~ZNhdf2•- EA[ FSTA'r~ A,ve46-EIS.
4
~3
The Hertz Corporation
225 Brae Bou/e vard, Park Ridge, NJ 07656-0713
June 25, 1998
John F. Murphy
Associate Planner
County of Roanoke
Department of Planning and Zoning
5204 Bernard Drive
Roanoke, Va. 24018-0798
Re: 5423 Williamson Road
Roanoke, Va.
Dear Mr. Murphy,
Enclosed is an application for a Special Use permit for the above referenced property. Also
enclosed is a check in the amount of $40.00 for said application. Hertz has an agreement to lease
this property.
I will forward a copy of this application for the owners signature and send it to your attention.
Please advise if you need any further information and when an appearance is required.
Sincerel ,
,'
Kenn J. Kramer
Manager, Real Estate
Tel: 201-307-2144
Fax; 201-307-2689
•
Hertz rents faro's and other fine cars
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of O. 597 HC.2E TRAGT
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By ~ T. P. Pei~«¢~San
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~Aa~NE CORP / ,~e~ 7E~pt~ ""ti!t
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HERTZ SITE
TAX PAP # 3II.10-7-33
For staff use only ~T-y
•
•
•
COUNTY OF ROANOKE
DPPT. OF PLANNING AND ZONING
5204 Bernard Dr, ..
P.0. Box 29800
Roanoke, VA 24018
{ 540` 7~2-2os8 Fax (540 ~ 772-2108
date received;' received by: ~ .~
~ 2+e ,~. ~.'~ .
ap ti C(P~ZA date:
~ ~
placer s ' ed~ ~ 805 date; j~~p
c.t J,~ d
Case Number: y
V ~'.y:: r ~? 1: ~ c: c'ei ifhiY` ['ti il`i: ill' JI:'i!'F+! 2`il i E:I'.1' n 1 is i.'i ~j ~: } i is ii i1 f i i is i C i i t ~ i t i j i i ~:1 ~ ~ ~ cj': t • i%(:: ;;:iii: ~' ~ i'• t' e'. • •.' ~ [ i ~•; i }. i ~ i' :Ii: t f! t i ~; c it I i i I ~ I i i ~ L i : i ~ i i i 1 i e f E ~ ~ t't't? ~' ~! F i ~ t ~' i i ~ i'. ~ 5. t ~ I ~ ~ I ti t
z
Check type of application filed (check ail that apply}:
® REZONING ®SPECIAL USE VARIANCE
Applicant's name: John D. Lugar/Virginia Varsity Transfer, Inc Phone:982-2202
Address: P. 0. Box 8984 Zip Code:24014
Roanoke VA
Owner's name: Monroe Gardens LLC c/o Jim Monroe Phone:989-2122
Address: HC 65 Box 31 Agent- John D. Lugar Zip Code:24981
Talcott, WVA
Location of property: Starkey Road Tax Map Number: 87 , 1$_2 , 24
Route 904
(rear of Greenbrier Nurseries)
Magisterial District: Cave Spring
Community Planning Area: Cave Spring
Size of parce! (s}: Existing Zoning: I-2
S+~_ acres Existing Land Use: Vacant
sq.ft.
:,:
:~::
~';;:
Proposed Zoning: I _ 1 ~r staff use or,(y
Proposed Land Use: Moving and self-storage complex Use Type:
Dees the parts! meet the minimum lot area, width, and frontage requirements of the requested district?
YES X NO IF N0, A VARIANCE IS REQUIRED FIRST.
Does the parcel meet the minimum criteria for the requested Use Type? YES X NO
IF N0, A VARIANCE IS REQUIRED FIRST.
if rezoning request, are conditions being proffered with this request? YES X NO
:;,. .~
~`~:
Variance of Section{s} of the Roanoke County Zoning Ordinance in order to:
Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF
THESE ITEMS ARE MISSING OR INCOMPLETE.
R/5 V R!9 V R!5 4
Consultation x 8 112" x 1 1" concept plan x Application fee
x Application x ri~~ Metes and bounds description x ~-~. Proffers, if applicaole
x Justification x ~s Water and se~Ner application x Adjoining property awr,ers
l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and
am actr'ng with the know/edge and consent of the owner.
Owner's Signature:
-~
June 25,1998
Terrance L. Harrington
Roanoke County Planning and Zoning Department
P.O. Box 29800
Roanoke, VA 24018-0798
Dear Mr. Harrington:
The following information is hereby provided to you for the justification of rezoning
the subject property.
The subject property is currently vacant and sits at the rear of the Greenbrier
Nurseries property on Starkey Road. We have a contract to purchase
approximately 5.35 acres from Greenbrier Nurseries. Although the triangular
shape of the property might not lend itself to being usable to many potential
developers, we feel that the property is ideal for the complex we have in mind.
Virginia Varsity Transfer, Inc. has been in the moving and transfer business as a
locally grown company since 1988. Although we have established ourselves as one
of the most prominent such companies in the Roanoke Valley, we have not offered
much needed customer storage to this point. We have, however, coordinated and
arranged hundreds of moves into self-storage facilities and thus know the storage
market as well as anyone. Through years of research and continuous customer
feedback and input, we know that there is a tremendous unserved market in this
area- both our customers and the general public. During the past several months,
there have been many occasions where it has been very difficult to find ANY
available storage for our customers.
We feel that our proposal to operate Virginia Varsity Transfer, Inc. in conjunction
with a separate but complimentary self-storage facility on this property will provide
two greatly needed services for the citizens of Roanoke County and enhance
economic development. Further, we feel that locating Virginia Varsity Transfer,
Inc. on the site, which has been growing at 40% annually and investing heavily in
vehicles and equipment, is much preferred to and unused, vacant site. Lastly,
operating the complimentary companies on the same site will further insure the self-
storage's economic viability.
The planned project will be developed, first and foremost, with quality and
compatibility with the area in mind. Based on customer feedback and extensive
research, we feel that we can build exactly what our customers want. We
understand the needs, desires and concerns of the storing public.
F~
We feel that a moving and self-storage complex clearly conforms to the Roanoke
County ordinance and is, in fact, a lighter use than alternatives under the I-2
zoning.
Based on engineering studies, we do not feel that there would be any adverse impact
on adjoining landowners or public services and facilities.
Thank you for your time and consideration,
. ~ C~/t,
John D. Lugar, President
Virginia Varsity Transfer, Inc.
Attached: Application
List of adjoining property owners
Application fee ($1,040.50)
Concept plan (8.5" x 11")
Proffer
Maps
Development application
.7
•
John D. Lugar
Virginia Varsity Transfer, Inc.
Moving and Self-Storage Complex
Proffer
~_,~
I do hereby proffer that the buildings and doors to the storage buildings will not
be the colors red or orange.
Signature ~ lla~e
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DEPAR'I'I~iVT OF PLANN1h'G
- ~ LUGA~GARSITY TRANSFER SITE
_. .t~IVD BONING
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COUNTY OF ROANOKE
DEPT. OF PLANNING AND ZONING
5204 Bernard Dr. ._
P.O. Box 29800
Roanoke, VA 24018
t 540 772-toss Fax (5401 772-21 a8
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application fee: PC/SZA date:
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placards issued: BOS date: , ,~
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Case Number:
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I~REZONING D SPECIAL USE ^VARIANCE
Applicant's name: :~~~~ ~, ~~ , ~~u!~-!~ c'~?°~ ~ U~ ~-~c'~~2:~
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Owner's name: 9 ~~L.~(~
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Proposed Land Use: ~~
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use Type:
Does the par el meet the minimum lot area, width, and frontage requirements of the requested district?
YES >~ NO IF N0, A VARIANCE IS REQUIRED FIRST. /
Does the parcel meet the minimum criteria for the requested Use Type? YES ~/ NO
IF N0, A VARIANCE IS REQUIRED FIRST.
If rezoning request, are conditions being proffered with this request? YES NO
Variance of Sections} of the Roanoke County Zoning Ordinance in order to:
is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF
THESE ITEMS ARE MISSING OR INCOMPLETE.
wsly Rrs v ws v
Consultation 8 1 i2" x 1 1 " concept plan Application fee
Application ~~~ Metes and bounds description ':~<-< Proffers, if applicable
Justification ~:y<f Water and sewer application Adjoining property owners
l hereby certify that / am either the owner of the property or the owner's agent or contract purchaser and
am acting with the knowledge and consent of the owner.
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Owner's Signature:
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For staff use only ~ ~ '"''"
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COUNTY OF ROANOKE
DEPT. OF PLANNING AND ZONING
5204 Bernard Dr. __
P.O. Box 29800
Roanoke, VA 24018
( 540 772-2068 Fax (540 ~ 772-2 ~ 08
date received:' v
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d by:
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application fee: PC/BZA date: 4
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placards issued: Bos date: ,,,
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Case Number:
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Ch ck type of application filed (check all that apply):
REZONING ^ SPECIAL USE ^VARIANCE
Applicant's name: ~~~~ z-, ~~, , ; ~AQ.~ 7F ~ JP c~•~r Sv2~
Address: ~ U, ~~~ .~cr ~~ K:~~iO~~, Va a ~ r ~ Phone: ~1cZ - 3c7 4'gj
Zip Code:
Owner's name: t ~~C ~,(`-~
Address: `~ ~~ oJ`~ Phone:
Zip Code:
otion of property:
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Size of parcel (s):
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sq.ft. Existing Zoning: R..-~~ t ~ ~ 1 crn~ (_= a C,
Existing Land Use: ~~,~,~;~~~d~~' c-nG~ c~
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Proposed Zoning: ~ _ ;~~, ,
Proposed Land Use: ~~~~ ~~~,~,v~~ ~~~ For Staff Use Only
use Type:
Does the par el meet the minimum lot area, width, and frontage requirements of the requested district?
YES ~ NO IF N0, A VARIANCE IS REQUIRED FIRST.
Does the parcel meet the minimum criteria for the requested Use Type? YES NO
IF N0, A VARIANCE IS REQUIRED FIRST.
If rezoning request, are conditions being proffered with this request? YES NO
Variance of Section(s) of the Roanoke County Zoning Ordinance in order to:
I _ is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF
THESE ITEMS ARE MISSING OR INCOMPLETE.
ws v ws v ws v
Consultation 8 1 /2" x 1 1 " concept plan Application fee
Application «~ Metes and bounds description « Proffers, if applicable
Justification ~`:~`s Water and sewer application ~ Adjoining property owners
l hereby certify that / am either the owner of the property or the owner's agent or contract purchaser and
am acting with the knowledge and consent of the owner.
J
Owner's Signature:
ACTION NO.
ITEM NO. ~'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 28, 1998
AGENDA ITEM: ORDINANCE CREATING THE VIRGINIA HEADWATERS REGIONAL
INDUSTRIAL FACILITY AUTHORITY
COUNTY ADMINISTRATOR'S COMMENTS:
At the June 23rd meeting, the Board indicated its intent to participate in the Authority and to
allocate the .$S, 0~0 initial fee from the Economic Development Fund. The deadline for adopting
the ordinance is September 1, 1998, and the fee is not due until after adoption. The attached
ordinance will be finalized at second reading on August 18.
It is only necessary to have three localities agree to participate, and as of this week, 11 have
indicated their intention to join including the Cities of Roanoke and Salem. Adoption of the
ordinance only commits the Board to membership in the Authority. Each project will have a
separate agreement among those wishing to participate. The Authority members will determine
any additional funding.
The County Attorney has expressed some concerns about the financial commitment and the lack
of ability to withdraw from the Authority. To address these concerns, I recommend that the
ordinance be amended by second reading to include the following language: (I) The County of
Roanoke reserves the right to withdraw from the Authority after one year's notice; and (2) If the
County of Roanoke chooses to withdraw, it will continue to be responsible for any funding
previously committed to a speck project, but will not be responsible for any additional expenses
of the Authority.
If the Board members have any concerns or suggestions they wish to make concerning the
ordinance or agreement, please let sta, f,~' know and we will modi, fy the ordinance by the second
reading on August 18.
This ordinance creates the Virginia Headwaters Regional
Industrial Facility Authority in accordance with Chapter 64 of
Title 15.2 of the 1950 Code of Virginia, as amended.
The legislation authorizing the creation of this regional
G:\COMMON\JULY28\VHRIFA.RPT 1
`1
industrial facilities authority was adopted by the 1997 session of
the Virginia General Assembly. The original concept was to create
an authority to establish the New River Valley Commerce Park at the
New River Valley Airport near Dublin, Virginia. The concept of
this authority was broadened to create an authority able to
undertake numerous projects to support economic development
throughout the region. The "region" means the area within the
boundaries of Planning Districts 4 and 5, and a variety of
localities falling within certain population brackets.
David Rundgren, Executive Director of the New River Valley
Planning District Commission, has forwarded to Roanoke County and
the other localities in this region a draft ordinance and agreement
to create the Virginia Headwaters Regional Industrial Facility
Authority.
The first reading of this ordinance is scheduled for July 28,
1998; the second reading and public hearing is scheduled for August
18, 1998. This public hearing has been duly advertised.
RY OF INFORMATION:
The powers and duties of this Authority shall be exercised by
a Board of Directors. This Board shall consist of two members for
each member locality, appointed by the governing body of that
locality. These members shall be residents of the appointing
member locality.
Member localities may agree to a revenue and economic growth
sharing arrangement with respect to tax revenues and other income
and revenues generated by any facility owned by the authority. Any
such agreement shall be approved by a majority vote of the
governing bodies of the member localities. Member localities are
authorized to lend or donate money or other property to the
authority, and may restrict the use of such grants or loans to a
specific facility within or without the locality. The governing
body of a member locality may direct that all machinery and tools
tax revenue collected from a facility shall be remitted to the
authority. These revenues may be used for the payment of debt
service on bonds of the authority.
A member locality of an authority may withdraw from the
authority only upon the dissolution of the authority. The
authority may be dissolved when the board of directors determines
that the purposes of the authority have been substantially
fulfilled, or are impracticable or impossible to accomplish, and
that all obligations incurred by the authority have been paid.
The draft agreement (attached) provides (see VII.) that the
general business of the authority shall be conducted by majority
action of the board. This includes the issuance of bonds. The
G:\COMMON\JULY28\VHRIFA.RPT 2
G-i
authority, by majority action, may establish such fees as may be
necessary to support the general activities of the authority.
$5,000 from the Economic Development Fund.
There exists serious questions with respect to the extent of
the fiscal commitment required by membership in this authority.
Once the county joins this authority it can not withdraw from it
until all its financial obligations have been paid. Revenue
sharing agreements can be approved by majority vote. The draft
agreement provides that a majority vote may establish fees to be
paid by member localities to support the general activities of the
authority. Finally, it is questionable whether or not machinery
and tools tax revenue will be sufficient to service the debt of any
bonds issued by the authority.
For these reasons the Board should carefully consider whether
or not the County should join this Authority.
A draft ordinance is attached for your review if you decide to
proceed.
Respectfully submitted,
Gttcx- (~ r ~
Paul M. Mahoney
County Attorney
Action
Approved ( )
Denied ( )
Received ( )
Referred
to
Motion by
Vote
No Yes Abs
Harrison
Johnson
McNamara
Minnix
Nickens
G:\COMMON\JULY28\VHRIFA.RPT 3
~ -/
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,
JULY 28, 1998
AN ORDINANCE CREATING THE VIRGINIA HEADWATERS REGIONAL
INDUSTRIAL FACILITY AUTHORITY
WHEREAS, pursuant to the Virginia Regional Industrial Facilities Act,
Chapter 64 of Title 15.2 of the 1950 Code of Virginia, as amended (the
"Act"), the Board of Supervisors of Roanoke County, Virginia (County), has
determined that the economic growth and development of the region and the
comfort, convenience and welfare of its citizens require the development
of facilities and that joint action through a regional industrial facility
authority will facilitate the development of the needed facilities; and,
WHEREAS, the County of Roanoke is authorized by the Act to
participate in such Regional Authority and the Board of Supervisors of
Roanoke County, Virginia, in conjunction with other governing bodies hereby
proposes to create the Western Virginia Regional Industrial Facilities
Authority, a public body politic and corporate created pursuant to the Act;
and,
WHEREAS, the first reading of this ordinance was held on July 28,
1998; and the second reading and public hearing was held on August 18,
1998, and was duly advertised.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County as follows:
1. That there hereby is created an Authority pursuant to the
Virginia Regional Industrial Facilities Act, Chapter 64 of Title 15.2 of
the 1950 Code of Virginia, as amended, whose name shall be "Virginia
Headwaters Regional Industrial Facilities Authority" and whose member
localities shall be as follows:
The County of Bland, Virginia
The County of Craig, Virginia
The County of Floyd, Virginia The County of Franklin, Virginia
~'-/
The County of Giles, Virginia The County of Montgomery, Virginia
The County of Pulaski, Virginia The County of Roanoke, Virginia
The County of Wythe, Virginia The City of Radford, Virginia
The City of Roanoke, Virginia The City of Salem, Virginia
The Town of Christiansburg, VA The Town of Dublin, Virginia
The Town of Narrows, Virginia The Town of Pearisburg, Virginia
The Town of Pulaski, Virginia The Town of Wytheville, Virginia
each of which is a political subdivision of the Commonwealth of Virginia,
authorized to participate as a member of the Authority by the Act and
collectively are the "Member Localities."
2. That as provided by the Act, the Board of Supervisors of
Roanoke County, Virginia, after due consideration, hereby makes the
following findings:
A. The economy of Western Virginia has not kept pace with
those of much of the rest of the Commonwealth. Individual localities in
the region often lack the financial resources to assist in the development
of economic development projects. Providing a mechanism for localities in
the region to cooperate in the development of facilities will assist the
region in overcoming this barrier to economic growth. The creation of a
regional industrial facility authority will assist this area of the
Commonwealth in achieving a greater degree of economic stability.
B. The purpose of the regional industrial facility authority
is to enhance the economic base for the member localities by developing,
owning, and operating, one or more facilities on a cooperative basis
involving its member localities.
C. The exercise of the powers granted by the Act shall be in
all respects for the benefit of the inhabitants of the region and other
areas of the Commonwealth, for the increase of their commerce, and for the
promotion of their safety, health, welfare, convenience and prosperity.
C-/
D. That the economic growth and development of this locality
and the comfort, convenience and welfare of its citizens require the
development of facilities and that joint action through a regional
industrial facility authority by the localities which are to be members of
the proposed authority will facilitate the development of the needed
facilities.
3. That in furtherance of this Ordinance, the Chairman of the
Board of Supervisors is hereby authorized to execute an agreement in the
form attached to this Ordinance establishing the respective rights and
obligations of the Member Localities with respect to the Authority.
G:\COMMON\JULY28\VHRIEA.ORD
AGREEMENT CREATING THE VIRGINIA HEADWATERS ~ ,
REGIONAL INDUSTRIAL FACILITY AUTHORITY
WHEREAS, in compliance with the Virginia Regional Industrial Facilities Act, Chapter 64 of Title 15.2 of
the Code of Virginia, 1950 as amended (the 'Act'), the undersigned governing bodies of the creating political
subdivisions have determined that the economic growth and development of the localities and the comfort, convenience
and welfare of their citizens require the development of facilities; and,
WHEREAS, such governing bodies have further determined that joint action through a regional industrial
facility authority will facilitate the development of the needed facilities.
NOW THEREFORE, the named political subdivisions of the Commonwealth of Virginia hereby agree to
create the Virginia Headwaters Regional Industrial Facilities Authority, a public body politic and corporate created
pursuant tv the Act, subject to the following terms and conditions:
I• NAME
The name of the authority shall be "Virginia Headwaters Regional Industrial Facilities Authority" and the
address of its principal office is P.O. Box 3726, Radford, Virginia, 24143.
II. PARTIES TO THE VIRGINIA HEADWATERS INDUSTRIAL FACILITY AUTHORITY
AGREEMENT
The initial members of the Authority are:
The County of Bland, Virginia
The County of Floyd, Virginia
The County of Giles, Virginia
The County of Pulaski, Virginia
The County of Wythe, Virginia
The City of Roanoke, Virginia
The Town of Christiansburg, Virginia
The Town of Narrows, Virginsa
The Town of Pulaski, Virginia
The County of Craig, Virginia
The County of Franklin, Virginia
The County of Montgomery, Virginia
The County of Roanoke, Virginia
The City of Radford, Virginia
The City of Salem, Virginia
The Town of Dublin, Virginia
The Town of Pearist~urg, Virginia
The Town of Wytheville, Virginia
each of which is a political subdivision of the Commonwealth of Virginia, are authorized by the Act to participate in
this Authority and collectively are the "Member Localities".
III BOARD OF THE AUTHORITY
There shall be two (2) representatives appointed by each Member Locality to serve on the Board of the Authority
which shall exercise the powers of the Authority. Members representing the respective political subdivisions shall be
appointed, serve and be governed by the provisions of § 15.2-6403 of the Code of Virginia, 1950, as amended. The
initial term of office of the members shall begin on the date of the creation of the Authority. Each member of the board,
Tune I5, 1998 Page 1 of 3
before entering upon the discharge of the duties of the office, shall take and subscribe to the oath prescribed in § 49-1
of the Code of Virginia, 1950, as amended.
IV FINDINGS AND PURPOSE FOR WHICH THE AUTHORITY IS CREATED
The Member Localities hereby agree to the following findings and purposes for which the Authority is created:
A. The economy of Western Virginia has not kept pace with those of much of the rest of the Commonwealth.
Individual localities in the region often lack the financial resources to assist in the development of economic
development projects. Providing a mechanism for localities in the region to cooperate in the development of
facilities will assist the region in overcoming this barrier to economic growth. The creation of regional
industrial facility authorities will assist this area of the Commonwealth in achieving a greater degree of
economic stability.
B. The purpose of the regional industrial facility authority is to enhance the economic base for the Member
Localities by developing, owning, and/or operating one or more facilities on a cooperative basis involving its
member localities.
C. The exercise of the powers granted by the Act shall be in all respects for the benefit of the inhabitants of the
region and other areas of the Commonwealth, for the increase of their commerce, and for the promotion of their
safety, health, welfare, convenience and prosperity.
D. That the economic growth and development of this region and the comfort, convenience and welfare of its
citizens require the development of facilities and joint action through a regional industrial facility authority
facilitating the development of the needed facilities.
V. INDUSTRIAL FACILITIES
There is a wide variety of projects which the Authority may select to undertake in meeting the purposes of the
Act. The Authority may undertake any project authorized by the Act. The Authority may also support and participate
in any project authorized by the Act for which any member jurisdiction requests assistance, provided that the assets,
faith and credit of the Authority may not be pledged without the consent of all member localities. Where the Authority
does not have adequate resources to undertake an additional project, the Authority shall seek the participation of
Member Localities. No such project shall be undertaken by the Authority until it shall have received the support and
adequate commitment of fmancial resources to fund the project.
VI. PARTICIPATION AGREEMENTS
The Authority may undertake to participate in any project authorized by the Act and undertaken by any one or
more of the Member Localities. Such participation shall be on such terms and conditions as the Board of the Authority
and the localities participating in the project may agree, and may include participation by public and private entities not
members of the Authority, provided that the assets, faith and credit of the Authority may not be pledged without the
consent of all Member Localities. The Authority may issue bonds and other indicia of debt based solely upon such
participating agreements. Each member locality may consider its terms of participation in each proposed project in
accordance with the participating agreement establishing such project. With the exception of any Authority bond fee
June 15, 1998 Page 2 of 3
."
• ~ ~ /
and the possible recovery of any of the Authority's costs and expenses, any benefits of any project to be distributed to
the Member Localities shall be paid and apportioned in accordance with the participating agreement for that project.
VII. GENERAL OPERATIONS OF THE AUTHORITY
The general business of the Authority, including the issuance of bonds not based upon the full faith, credit and
assets of the Authority and the expenditure of funds for general expenses, shall be conducted by majority action of the
Board of the Authority, provided, such Board may create an executive committee and such other committees as the
Board may direct, including project committees. The Authority shall, from time to time, by majority action of the Board
of the Authority, establish such fees as shall be necessary to be paid by the member localities to support the general
activities of the Authority and not to support any specific project of the Authority.
VIII. POWERS OF THE AUTHORITY
The Authority is vested with the powers of a body corporate, including the power to sue and be sued in its own
name, plead and be impleaded, and adopt and use a common seal and alter the same as maybe deemed expedient. The
Authority shall have all rights, duties and powers provided by the provisions of the Act, Chapter 64 of Title 15.2 of
the Code of Virginia, 1950, as amended, including the power to issue bonds for any valid purpose.
IN WITNESS WHEREOF, the Governing Bodies identified, by authorized action, have caused this Agreement
to be executed, and their respective seals to be affixed hereto and attested by their respective clerks or secretaries
commencing this th day, of , 1998.
June 15, 1998 Page 3 of 3
h ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 28, 1998
ORDINANCE 072898-5 AUTHORIZING THE CREATION OF AND
FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT,
GRANDER DRIVE AND GIESER ROAD SANITARY SEWER EXTENSION
WHEREAS, Ordinance 112288-7 authorizes the financing of local public works
improvements and the imposition of special assessments upon abutting property owners
upon the adoption of an appropriate ordinance by the Board of Supervisors; and
WHEREAS, the County Administration has negotiated the extension of the public
sewer system to the Grander Drive-Gieser Road community; and
WHEREAS, the extension of the public sewer system and the creation of a special
utility (sewer) service area will alleviate a critical public health and safety problem; and
WHEREAS, several of the residents have requested that the County allow them to
pay their portion of the costs of connection to the public sanitary sewer system over ten
years in accordance with the provisions of Ordinance 112288-7; and
WHEREAS, the first reading of this Ordinance was held on July 14, 1998, and the
second reading was held July 28, 1998.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes
and approves a local public works improvement project, namely, public sanitary sewer
extension for a portion of the Grander Drive and Gieser Road community. The total
1
construction cost of this public sewer project is estimated to be $50,000.00, to be initially
financed as follows:
Citizen Participation (8 x $2,571) $20,568
Advance from Public Works Participation Fund $20,568
Utility Department Unappropriated Sewer Fund $ 8,864
That there is hereby appropriated for this project the sum of $20,568 from the Public
Works Participation Fund (which was established by the Board of Supervisors on July 23,
1996). That there is hereby appropriated for this project the sum of $8,864 from the Utility
Department Unappropriated Sewer Fund. Any citizen participation under paragraph 3. will
be advanced as a loan from the Sewer Fund.
2. That the Project Service Area is shown and designated on the attached plat
entitled Grander Drive-Gieser Road Sanitary Sewer Project prepared by the Roanoke
County Utility Department, dated July 28, 1998, and identified as Exhibit 1. The Grander
Drive-Gieser Road Sanitary Sewer Service Area is created for a period of ten years.
(A) On or before September 30, 1998, any owner of real estate within this
service area electing to participate in and benefit from the public sanitary sewer extension
to this service area may do so by paying the sum of $2,571 per connection toward
construction costs plus $750, which represents 50% of the current the off-site facility fee
of $1,500, said costs to be paid in full and in advance of connection to the public sanitary
sewer extension.
(B) After September 30, 1998, any owner of real estate within this service
area electing to participate in and benefit from the public sanitary sewer extension to this
service area may do so by paying the sum of $3,214 per connection toward construction
2
costs plus the off-site facility fee in effect at the time of connection (currently $1,500), said
costs to be paid in full and in advance of connection to the public sanitary sewer extension.
3. That the Board authorizes and approves the payment by the property
owners in the project service area who elect to participate on or before September 30,
1998, of their portion of the cost of extending the public sanitary sewer system to their
properties in accordance with the following terms and conditions:
(a) Payment of $3,321 per property owner/residential connection ($2,571
for constructions costs plus $750 which is 50% of the current off-site facilities fees) to be
financed for a maximum of 10 years at an interest rate of 8% percent per annum. Property
owners agree to pay $1,321 down and financing the remaining $2,000. The down payment
will be applied first to the off-site facility fee and then to the construction costs.
(b) Property owners agree to execute a promissory note or such other
instrument as the County may require to secure this installment debt.
(c) Property owners further agree to execute such lien document or
instrument as may be required by the County; said lien document or instrument to be
recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien
instrument or document shall secure the repayment of the promissory note by the property
owners to the County and shall be a lien against the property of the owners. Property
owners also agree to pay the County any Clerk's fees or recordation costs which may be
required to record any lien instrument or documents in the Office of the Clerk of the Circuit
Court.
3
4. That the payment by citizens in the project service area, in excess of the
eight anticipated with this ordinance, who elect to participate, shall be made to the various
funds as follows: The off-site facility fee shall be returned to the Sewer Fund, and payment
of the construction costs shall be returned to the Public Works Participation Fund until
such time as the advance has been repaid.
5. That the County Administrator is authorized to take such actions and execute
such documents as may be necessary to accomplish the purposes of this transaction, all
upon form approved by the County Attorney.
6. That this Ordinance shall take effect on and from the date of its adoption.
On motion of Supervisor McNamara to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. Holt , CMC
Deputy Clerk to the Board of Supervisors
cc: File
Gary Robertson, Director, Utility
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Director, Finance
4
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ACTION #
ITEM NUMBER /"'~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGIlVIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 28, 1998
AGENDA ITEM: Second Reading of Ordinance Authorizing Creation of and Financing for a
Local Public Works Improvement Project - Grander Dr. &Gieser Rd.
Sewer Project
COUNTY ADMI1~lISTRATOR'S COMMENTS:
BACKGROUND:
During November 1997, Utility Department staff received a "Petition for Public Works", which
had been signed by sixteen (16) Grander Park Subdivision property owners. Because of failing or
malfunctioning septic systems, several property owners along Grander Drive and Gieser Road
expressed an interest in having public sewer service extended to their properties. In response to the
petition, Utility Department staff explored various sewage conveyance options and prepared a
preliminary cost study. The following two options to extend public sewer service along Gieser
Road and Grander Drive were evaluated by Utility Department staff:
O tp ion 1 - Would involve construction of gravity sewer lines along Gieser Road and
Grander Drive and installation of a sewage pumping station, to be operated and
maintained by the Utility Department. Wastewater from each property would be
conveyed by gravity from the residence to the public sewer system. The total
connection fee for this option was estimated to be approximately $10,300 per
connection.
O tp ion 2 -Would consist of installation of a sewer force main or pressure pipe along Gieser
Road and Grander Drive. This pressure sewer pipe would be installed and
maintained by the Roanoke County Utility Department and would provide a
connection point at the property line for each residence. Option 2 would rely on
pumping of sewage from the residence into the public sewer system, which
would require aresidential-type sewage grinder pump station for each property.
Total connection fee for this option was estimated to be approximately $3,321 per
connection.
-I
On April 20, 1998, Utility Department staff conducted a public meeting at the Roanoke County
Administration Center. During the meeting the following topics were discussed:
1. History of recurring problems with malfunctioning and/or failing septic systems
2. Re-evaluation by staff of interest among property owners for extending public sewer
service to Grander Drive-Gieser Road area
3. Presentation and explanation of two options to extend public sewer service along
Grander Drive and Gieser Road
The consensus of those property owners attending the meeting was to proceed with Option 2, as
detailed above, for installation of a sewer force main and individual sewage grinder pump stations
for each property.
The first reading was held on July 14, 1998.
SUNIlVIARY OF INFORMATION:
The attached ordinance establishes a special service area for the project with each participating
property owner paying their share of the cost through a special connection fee. The ordinance also
establishes a method of financing up to $2,000 for the initial participating property owners. This
connection fee includes the fair share of the construction cost required to extend the public sewer
system to serve 20 properties on Gieser Road and Grander Drive, as well as, 50 percent of the off-
site sewer facility fee of $1,500. The connection fee would not include costs associated with
installation of a residential-type, sewage grinder pump station.
Basic Construction Cost $ 2,571.00
Off-Site Facility Fee (w/50% Credit) $ 750.00
TOTAL CONNECTION FEE $ 3,321.00
The fee proposed above would be applicable only if the property owner financially committed to
participate in the proposed project prior to or during construction of the sewer system expansion. If
connection to the sewer system is desired at a later date, the 50 percent credit for the off-site facility
fee would be forfeited.
It is estimated that installation of a residential-type sewage grinder pump station would cost an
additional $1,500.00. The total connection fee, as outlined above, does not include any costs
associated with purchase and installation of a grinder pump station or plumbing costs required to
install piping to connect a residence to the force main and to de-commission the septic system.
ALTERNATIVES:
Each of the following alternatives would establish a special sewer service area and approve
construction of a sewer force main along Grander Drive and Gieser Road, which could
potentially serve 20 properties, as indicated on the attached sketch. (The hatched tax parcels
represent the eight property owners who have expressed an interest in connecting to the public
sewer system.) The estimated construction cost is $50,000.
Alternative 1: Initial participants would pay a total cost of $3,321 while participants at
a later date would pay $4,071 (based on the present off-site facility fee of $1,500).
Alternative 2: The value of the construction cost would increase 5% annually with this
alternative. Initial participants would pay a total cost of $3,321 while participants in
year ten would pay a total cost of $5,688 (based on the present off-site facility fee of
$1,500).
Alternative 3 : The value of the construction cost would have aone-time 25% increase
after the initial sign-up period. This method is based on afive-percent annual increase
for five years. Under this alternative the total cost for initial participants would be
$3,321 and later participants would pay $4,714 (based on the present off-site facility
fee of $1,500).
FISCAL IMPACT:
The total construction cost would be $50,000. The eight (8) interested property owners would
contribute $20,568. The remaining $29,432 would be funded by a transfer from the Public Works
Participation Fund as follows:
Public Works Participation Fund $20,568
Sewer Fund Unappropriated Balance 8,864
STAFF RECOMMENDATION:
Staff recommends that Alternative 3 be approved and that the Board of Supervisors adopt the
ordinance after the second reading authorizing the construction of and financing for the Loal
Public Works Improvement Project, Grander Drive and Gieser Road Sewer Project.
SUBMITTED BY:
Gary R ertson, P.E.
Utility irector
APPRO D:
Elmer C. Hodge
County Administrator
ACTION
Approved ( ;
Denied ( )
Received ( )
Referred _
to
Motion by:
VOTE
No Yes Abstain
Harrison
Johnson
McNamara _ _
Minnix _
Nickens
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,
JULY 28, 1998
ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A
LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, GRANDER DRIVE AND
GIESER ROAD SANITARY SEWER EXTENSION
WHEREAS, Ordinance 112288-7 authorizes the financing of local public
works improvements and the imposition of special assessments upon
abutting property owners upon the adoption of an appropriate ordinance
by the Board of Supervisors; and
WHEREAS, the County Administration has negotiated the extension of
the public sewer system to the Grander Drive-Gieser Road community; and
WHEREAS, the extension of the public sewer system and the creation
of a special utility (sewer) service area will alleviate a critical
public health and safety problem; and
WHEREAS, several of the residents have requested that the County
allow them to pay their portion of the costs of connection to the public
sanitary sewer system over ten years in accordance with the provisions
of Ordinance 112288-7; and
WHEREAS, the first reading of this Ordinance was held on July 14,
1998, and the second reading was held July 28, 1998.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the authority of Ordinance 112288-7, the
Board authorizes and approves a local public works improvement project,
namely, public sanitary sewer extension for a portion of the Grander
Drive and Gieser Road community. The total construction cost of this
public sewer project is estimated to be $50,000.00, to be initially
financed as follows:
U:\WPDOCS\AGENDA\UTILITY\ORANDER.PRJ 1
. /~ - l
Citizen Participation (8 x $2,571) $20,568
Advance from Public Works Participation Fund $20,568
Utility Department Unappropriated Sewer Fund $ 8,864
That there is hereby appropriated for this project the sum of
$20,568 from the Public Works Participation Fund (which was established
by the Board of Supervisors on July 23, 1996). That there is hereby
appropriated for this project the sum of $8,864 from the Utility
Department Unappropriated Sewer Fund. Any citizen participation under
paragraph 3. will be advanced as a loan from the Sewer Fund.
2. That the Project Service Area is shown and designated on the
attached plat entitled Grander Drive-Gieser Road Sanitary Sewer Project
prepared by the Roanoke County Utility Department, dated July 28, 1998,
and identified as Exhibit 1. The Grander Drive-Gieser Road Sanitary
Sewer Service Area is created for a period of ten years.
(A) On or before September 30, 1998, any owner of real estate
within this service area electing to participate in and benefit from the
public sanitary sewer extension to this service area may do so by paying
the sum of $2,571 per connection toward construction costs plus $750,
which represents 50% of the current the off-site facility fee of $1,500,
said costs to be paid in full and in advance of connection to the public
sanitary sewer extension.
(B) After September 30, 1998, any owner of real estate within
this service area electing to participate in and benefit from the public
sanitary sewer extension to this service area may do so by paying the sum
of $3,214 per connection toward construction costs plus the off-site
facility fee in effect at the time of connection (currently $1,500), said
costs to be paid in full and in advance of connection to the public
sanitary sewer extension.
U:\WPDOCS\AGENDA\UTILITY\ORANDER.PRJ 2
~l
3. That the Board authorizes and approves the payment by the
property owners in the project service area who elect to participate on
or before September 30, 1998, of their portion of the cost of extending
the public sanitary sewer system to their properties in accordance with
the following terms and conditions:
(a) Payment of $3,321 per property owner/residential
connection ($2,571 for constructions costs plus $750 which is 50% of the
current off-site facilities fees) to be financed for a maximum of 10
years at an interest rate of 8o percent per annum. Property owners agree
to pay $1,321 down and financing the remaining $2,000. The down payment
will be applied first to the off-site facility fee and then to the
construction costs.
(b) Property owners agree to execute a promissory note or
such other instrument as the County may require to secure this
installment debt.
(c) Property owners further agree to execute such lien
document or instrument as may be required by the County; said lien
document or instrument to be recorded in the Office of the Clerk of the
Circuit Court of Roanoke County. This lien instrument or document shall
secure the repayment of the promissory note by the property owners to the
County and shall be a lien against the property of the owners. Property
owners also agree to pay the County any Clerk's fees or recordation costs
which may be required to record any lien instrument or documents in the
Office of the Clerk of the Circuit Court.
4. That the payment by citizens in the project service area, in
excess of the eight anticipated with this ordinance, who elect to
participate, shall be made to the various funds as follows: The off-site
U:\WPDOCS\AGENDA\UTILITY\ORANDER.PRJ 3
~~
facility fee shall be returned to the Sewer Fund, and payment of the
construction costs shall be returned to the Public Works Participation
Fund until such time as the advance has been repaid.
5. That the County Administrator is authorized to take such
actions and execute such documents as may be necessary to accomplish the
purposes of this transaction, all upon form approved by the County
Attorney.
6. That this Ordinance shall take effect on and from the date of
its adoption.
U:\WPDOCS\AGENDA\UTILITY\ORANDER.PRJ 4
~? .._~'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 28, 1998
ORDINANCE 072898-6 AUTHORIZING THE CREATION OF AND
FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT,
SETTER ROAD SANITARY SEWER EXTENSION, HUNTRIDGE
SUBDIVISION, AND ACCEPTING THE DONATION OF UTILITY
EASEMENTS
WHEREAS, Ordinance 112288-7 authorizes the financing of local public works
improvements and the imposition of special assessments upon abutting property owners
upon the adoption of an appropriate ordinance by the Board of Supervisors; and
WHEREAS, the County Administration has negotiated the extension of the public
sewer system to the Setter Road area of the Huntridge Subdivision; and
WHEREAS, the extension of the public sewer system and the creation of a special
utility (sewer) service area will alleviate a critical public health and safety problem; and
WHEREAS, several of the residents have requested that the County allow them to
pay their portion of the costs of connection to the public sanitary sewer system over ten
years in accordance with the provisions of Ordinance 112288-7; and
WHEREAS, the first reading of this Ordinance was held on July 14, 1998, and the
second reading was held July 28, 1998.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes
and approves a local public works improvement project, namely, public sanitary sewer
extension for a portion of the Huntridge Subdivision along Setter Road. The total
1
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construction cost of this public sewer project is estimated to be $35,000.00, to be initially
financed as follows:
Citizen Participation (2 x $4,000) $ 8,000
Advance from Public Works Participation Fund $ 8,000
Utility Department Unappropriated Sewer Fund $19,000
That there is hereby appropriated for this project the sum of $8,000 from the Public
Works Participation Fund (which was established by the Board of Supervisors on July 23,
1996). That there is hereby appropriated for this project the sum of $19,000 from the
Utility Department Unappropriated Sewer Fund. Any citizen participation under paragraph
3. will be advanced as a loan from the Sewer Fund.
2. That the Project Service Area is shown and designated on the attached plat
entitled Huntridae Subdivision -Setter Drive -Sanitary Sewer Petition prepared by the
Roanoke County Utility Department, dated July 28, 1998, and identified as Exhibit 1. The
Huntridge Subdivision -Setter Drive Sanitary Sewer Service Area is created for a period
of ten years.
(A) On or before September 30, 1998, any owner of real estate within this
service area may participate in and benefit from the public sanitary sewer extension to this
service area by paying the sum of $4,000 toward construction costs plus $750, which
represents 50% of the current off-site facility fee of $1,500, said costs to be paid in full and
in advance of connection to the public sanitary sewer extension.
(B) After September 30, 1998, any owner of real estate within this service
area may participate in and benefit from the public sanitary sewer extension to this service
area by paying the sum of $5,000 toward construction costs plus the off-site facility fee in
2
effect at the time of connection (currently $1,500), said costs to be paid in full and in
advance of connection to the public sanitary sewer extension.
3. That the Board authorizes and approves the payment by the property
owners in the project service area who elect to participate on or before September 30,
1998, of their portion of the cost of extending the public sanitary sewer system to their
properties in accordance with the following terms and conditions:
(a) Payment of $4,750 per property owner/residential connection ($4,000
for construction costs plus $750 which is 50% of the current off-site facility fee) to be
financed for a maximum of 10 years at an interest rate of 8% percent per annum. Property
owners agree to pay $1,750 down and financing the remaining $3,000. The down payment
will be applied first to the off-site facility fee and then to the construction costs.
(b) Property owners agree to execute a promissory note or such other
instrument as the County may require to secure this installment debt.
(c) Property owners further agree to execute such lien document or
instrument as may be required by the County; said lien document or instrument to be
recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien
instrument or document shall secure the repayment of the promissory note by the property
owners to the County and shall be a lien against the property of the owners. Property
owners also agree to pay the County any Clerk's fees or recordation costs which may be
required to record any lien instrument or documents in the Office of the Clerk of the Circuit
Court.
3
4. That the payment by citizens in the project service area, in excess of the two
(2) anticipated with this ordinance, who elect to participate, shall be made to the various
funds as follows: The off-site facility fee shall be returned to the Sewer Fund, and payment
of the construction costs shall be returned to the Public Works Participation Fund until
such time as the advance has been repaid; any further payment of construction costs shall
be returned to the Sewer Fund.
5. That the Board of Supervisors hereby accepts the donation to said Board of
a sewer line easement of variable width from the following property owners along Setter
Road: William D. Hale (Tax Map No. 40.14-1-18); F. Wayne Knowles (Tax Map No. 40.14-
1-19); Paul P. Dicks (Tax Map No. 40.14-1-20); Stephan L. Dunn (Tax Map No. 40.14-1-
21); Benjamin R. Asbury, Jr. (Tax Map No. 40.14-1-22); John F. Zuraw (Tax Map No.
40.14-1-23); David L. Beckner (Tax Map No. 40.14-1-24); Garland E. Calhoun, III (Tax
Map No. 40.14-1-25); E. Robert Purcell (Tax Map No. 40.14-1-26).
6. That the County Administrator is authorized to take such actions and execute
such documents as may be necessary to accomplish the purposes of this transaction, all
upon form approved by the County Attorney.
7. That this Ordinance shall take effect on and from the date of its adoption.
On motion of Supervisor Johnson to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
4
Brenda J. Hol n, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Gary Robertson, Director, Utility
Paul M. Mahoney, County Attorney
Diane D. Hyatt, Director, Finance
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ACTION #
ITEM NUMBER ~ °-~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 28, 1998
AGENDA ITEM: Second Reading of Ordinance Authorizing Creation of and Financing for a
Local Public Works Improvement Project -Setter Road Sewer Project
('OUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
During June 1997, Utility Department staff received a "Petition for Public Works," involving the
properties on Setter Road in the Huntridge subdivision. Public sewer presently exists at the
intersection of Setter Road and Huntridge Drive. Utility staff determined that the cost would be
$4,750.00 per property owner to extend public sewer along Setter Road. Although eleven (11) of
the sixteen (16) properties expressed interest in public sewer, only two (2) property owners were
willing to pay $4,750.00 at this time. Because of the low participation rate, property owners were
notified that the project was not feasible at that time.
The first reading was held on July 14, 1998.
SUMMARY OF INFORMATION:
In June of this year, our staff was again contacted by one of the interested property owners. This
property owner is experiencing severe septic system failure and is faced with an expensive repair job,
which is likely to be a temporary fix.
Providing sewer to the two interested properties would require a 900-foot extension at an estimated
cost of $35,000. Installation of laterals to sewer properties across the street would cost an additional
$30,000. It is also anticipated that various easements would be needed from adjacent property
owners.
The attached ordinance establishes a special service area for the project with each participating
property owner paying their share of the cost through a special connection fee as shown below. The
ordinance also establishes a method of financing up to $3,250.00 for the initial participation property
owners.
~/-.2
Basic Construction Cost $4,000.00
Off-Site Facility Fee (w/50% Credit) $750.00
TOTAL 4 750.00
The above fee would be applicable only if the property owner financially committed to participate in
the proposed project prior to or during construction of the sewer system expansion.
If connection to the sewer system is desired at a later date, the 50 percent credit for the off-site
facility fee would be forfeited. Laterals for property owners across the street would be installed if
and when they choose to connect.
ALTERNATIVES:
Each of the following alternatives would establish a special sewer service area and approve
construction (and acquisition of easements) of a gravity sewer line along Setter Road, which
could potentially serve 16 properties, as indicated on the attached sketch. (The hatched tax
parcels represent the two property owners presently expressing an interest in connecting to
the public sewer system). The estimated construction cost is $35,000.
Alternative 1: Initial participants would pay a total cost of $4,750 while participants at a later
date would pay $5,500 (based on the present off-site facility fee of $1,500).
Alternative 2: The value of the construction cost would increase 5% annually with this
alternative. Initial participants would pay a total cost of $4,750 while participants in year ten
would pay a total cost of 8,016 (based on the present off-site facility fee of $1,500).
Alternative 3: The value of the construction cost would have cone-time 25% increase after
the initial sign-up period. This method is based on a five percent annual increase for five
years. Under this alternative, the total cost for initial participants would be $4,750 and later
participants would pay $6,500 (based on the present off-site facility fee of $1,500).
FISCAL IlVIF'ACT:
The total construction cost would be $35,000. The two (2) interested property owners would
contribute $8,000. The remaining $27,000 would be funded as follows:
Public Works Participation Fund $ 8,000.00
Utility Department Unappropriated Sewer Fund $19,000.00
Laterals installed at a later date for properties across the street would be funded from their connection
fees at that time.
/~ `~
STAFF RECOMMENDATION:
Although the project does not presently have 50% participation, staff recommends Alternative 3 be
approved and that the Board of Supervisors adopt the ordinance after the second reading authorizing
the construction of and financing for the Local Public Works Improvement Project, Setter Road
Sewer Project. Should the project be approved, staff will again contact the affected property owners
to encourage participation at this time.
SUBMITTED BY:
Gary ertson, P.E.
Utility Director
APPROVED:
~~`~~
Elmer C. Hodge
County Administrator
Approved ( )
Denied () _
Received ( )
Referred _
to
Motion by:
ACTION
VOTE
No Yes Abs
Harrison _ _ _
Johnson _ _ _
McNamara
Minnix - _- _-
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,
JULY 28, 1998
ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A
LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, SETTER ROAD SANITARY
SEWER EXTENSION, HUNTRIDGE SUBDIVISION, AND ACCEPTING THE
DONATION OF UTILITY EASEMENTS
WHEREAS, Ordinance 112288-7 authorizes the financing of local public
works improvements and the imposition of special assessments upon
abutting property owners upon the adoption of an appropriate ordinance
by the Board of Supervisors; and
WHEREAS, the County Administration has negotiated the extension of
the public sewer system to the Setter Road area of the Huntridge
Subdivision; and
WHEREAS, the extension of the public sewer system and the creation
of a special utility (sewer) service area will alleviate a critical
public health and safety problem; and
WHEREAS, several of the residents have requested that the County
allow them to pay their portion of the costs of connection to the public
sanitary sewer system over ten years in accordance with the provisions
of Ordinance 112288-7; and
WHEREAS, the first reading of this Ordinance was held on July 14,
1998, and the second reading was held July 28, 1998.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That pursuant to the authority of Ordinance 112288-7, the
Board authorizes and approves a local public works improvement project,
namely, public sanitary sewer extension for a portion of the Huntridge
Subdivision along Setter Road. The total construction cost of this
U:\WPDOCS\AGENDA\UTILITY\SETTERRD.PRJ 1
~! -2
public sewer project is estimated to be $35,000.00, to be initially
financed as follows:
Citizen Participation (2 x $4,000) $ 8,000
Advance from Public Works Participation Fund $ 8,000
Utility Department Unappropriated Sewer Fund $19,000
That there is hereby appropriated for this project the sum of $8,000
from the Public Works Participation Fund (which was established by the
Board of Supervisors on July 23, 1996). That there is hereby
appropriated for this project the sum of $19,000 from the Utility
Department Unappropriated Sewer Fund. Any citizen participation under
paragraph 3. will be advanced as a loan from the Sewer Fund.
2. That the Project Service Area is shown and designated on the
attached plat entitled Huntridge Subdivision - Setter Drive - Sanitary
Sewer Petition prepared by the Roanoke County Utility Department, dated
July 28, 1998, and identified as Exhibit 1. The Huntridge Subdivision -
Setter Drive Sanitary Sewer Service Area is created for a period of ten
years.
(A) On or before September 30, 1998, any owner of real estate
within this service area may participate in and benefit from the public
sanitary sewer extension to this service area by paying the sum of $4,000
toward construction costs plus $750, which represents 50% of the current
off-site facility fee of $1,500, said costs to be paid in full and in
advance of connection to the public sanitary sewer extension.
(B) After September 30, 1998, any owner of real estate within
this service area may participate in and benefit from the public sanitary
sewer extension to this service area by paying the sum of $5,000 toward
construction costs plus the off-site facility fee in effect at the time
U:\WPDOCS\AGENDA\UTILITY\SETTERRD.PRJ 2
of connection (currently $1,500), said costs to be paid in full and in
advance of connection to the public sanitary sewer extension.
3. That the Board authorizes and approves the payment by the
property owners in the project service area who elect to participate on
or before September 30, 1998, of their portion of the cost of extending
the public sanitary sewer system to their properties in accordance with
the following terms and conditions:
(a) Payment of $4,750 per property owner/residential
connection ($4,000 for construction costs plus $750 which is 50% of the
current off-site facility fee) to be financed for a maximum of 10 years
at an interest rate of 8% percent per annum. Property owners agree to
pay $1,750 down and financing the remaining $3,000. The down payment
will be applied first to the off-site facility fee and then to the
construction costs.
(b) Property owners agree to execute a promissory note or
such other instrument as the County may require to secure this
installment debt.
(c) Property owners further agree to execute such lien
document or instrument as may be required by the County; said lien
document or instrument to be recorded in the Office of the Clerk of the
Circuit Court of Roanoke County. This lien instrument or document shall
secure the repayment of the promissory note by the property owners to the
County and shall be a lien against the property of the owners. Property
owners also agree to pay the County any Clerk's fees or recordation costs
which may be required to record any lien instrument or documents in the
Office of the Clerk of the Circuit Court.
U:\WPDOCS\AGENDA\UTILITY\SETTERRD.PRJ 3
f -{ -2
4. That the payment by citizens in the project service area, in
excess of the two (2) anticipated with this ordinance, who elect to
participate, shall be made to the various funds as follows: The off-site
facility fee shall be returned to the Sewer Fund, and payment of the
construction costs shall be returned to the Public Works Participation
Fund until such time as the advance has been repaid; any further payment
of construction costs shall be returned to the Sewer Fund.
5. That the Board of Supervisors hereby accepts the donation to
said Board of a sewer line easement of variable width from the following
property owners along Setter Road: William D. Hale (Tax Map No. 40.14-1-
18); F. Wayne Knowles (Tax Map No. 40.14-1-19); Paul P. Dicks (Tax Map
No. 40.14-1-20); Stephan L. Dunn (Tax Map No. 40.14-1-21); Benjamin R.
Asbury, Jr. (Tax Map No. 40.14-1-22); John F. Zuraw (Tax Map No. 40.14-1-
23); David L. Beckner (Tax Map No. 40.14-1-24); Garland E. Calhoun, III
(Tax Map No. 40.14-1-25); E. Robert Purcell (Tax Map No. 40.14-1-26).
6. That the County Administrator is authorized to take such
actions and execute such documents as may be necessary to accomplish the
purposes of this transaction, all upon form approved by the County
Attorney.
7. That this Ordinance shall take effect on and from the date of
its adoption.
U:\WPDOCS\AGENDA\UTILITY\SETTERRD.PRJ 4
f
l~ !
ACTION NUMBER
ITEM NUMBER ~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 28, 1998
SUBJECT: Appointments to Committees, Commissions and Boards
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS
The four year term of Larry W. Degen, Alternate, will expire July 28, 1998. Mr.
Degen is eligible for reappointment.
2. LEAGUE OF OLDER AMERICANS -ADVISORY COUNCIL
The one year term of Dee Pincock expired March 31, 1998. Mr. Pincock is eligible
for reappointment but has indicated he does not wish to serve another term.
3. TASK FORCE FOR SENIOR AND PHYSICALLY CHALLENGED CITIZENS
Assistant County Administrator John Chambliss has received resignations from
Betty Dangerfield and Nancy Hall who represent the Cave Spring Magisterial
District on this Task Force, and these representatives need to be replaced. There
is no set term for these appointments.
4. SOCIAL SERVICES ADVISORY BOARD
The four year term of H. Odell Minnix, Board Liaison, will expire August 1, 1998.
1
,-
SUBMITTED BY:
.~
Mary H. Allen, CMC/AAE
Clerk to the Board
ACTION
APPROVED BY:
~~
Elmer C. Hodge
County Administrator
Approved () Motion by:
Denied ( )
Received ( )
Referred ( )
To ( )
cc: File
2
..~ f ~- .~
VOTE
No. Yes Abs
Harrison _
Johnson _
McNamara- _
Minnix
Nickens
1
~ ,~ _
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 28, 1998
RESOLUTION 072898-7 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM J CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for July 28,
1998 designated as Item J -Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 9,
inclusive, as follows:
1. Approval of Minutes for June 23, 1998, June 26, 1998 (Joint Meeting with
School Board, and July 14, 1998 (Joint Meeting with Roanoke City Council).
2. Request from Schools for acceptance and appropriation of $65,000 grant to
the Tech Prep Consortium fund.
3. Request from Schools for acceptance and appropriation of $2,800 grant from
the Virginia Commission for the Arts.
4. Request from Sheriff's Office to accept the Adult Literacy and Basic
Education Program grant for $15,288.89 and appropriate funds.
5. Approval of resolution rescinding and repealing certain policies previously
adopted by the Board of Supervisors within the Fire and Rescue
Department, and to provide for a policy manual.
6. Acceptance of water facilities serving Roselawn Court.
7. Acceptance of water and sanitary sewer facilities serving Waterford, Section
6.
8. Donation of a drainage easement on property of FW Property, L.L.C. to
r
serve Future Section 1, "Fort Lewis Cove", Catawba Magisterial District.
9. Submission of subscriber complaints regarding Cable Programming Services
(C.P.S.) tier rates of Cox Communications Roanoke (formerly Cox Cable
Roanoke) to the Federal Communications Commission.
2. That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by
the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. Holto , CMC
Deputy Clerk to the Board of Supervisors
cc: File
Garland Kidd, Director, Vocational and Adult Education
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
Gerald S. Holt, Sheriff
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
Paul M. Mahoney, County Attorney
Vickie L. Huffman, Assistant County Attorney
Joseph B. Obenshain, Senior Assistant County Attorney
2
~~
June 23, 1998 407
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
June 23, 1998
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Roanoke County Administration Center, this being the fourth Tuesday, and the second
regularly scheduled meeting of the month of June, 1998.
IN RE: CALL TO ORDER
Chairman Johnson called the meeting to order at 3:01 p.m. The roll call was
taken.
MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens,
Supervisors Fenton F. "Spike" Harrison, Joseph McNamara,
H. Odell "Fuzzy" Minnix
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; Mary H. Allen, Clerk to the Board; John M.
Chambliss, Assistant County Administrator; Don C. Myers,
Assistant County Administrator; Anne Marie Green, Director,
Community Relations
IN RE: OPENING CEREMONIES
The invocation was given by the Reverend James Reynolds, Retired
Methodist Church. The Pledge of Allegiance was recited by all preser`
June 23, 1998
409
designation from the International Institute of Municipal Clerks.
Chairman Johnson recognized Mary Allen, Clerk to the Board, and Brenda
Holton, Deputy Clerk, for their continuing education achievements.
IN RE: NEW BUSINESS
1. Request to appropriate funds to the Reserve for Future School
capital needs. (Diane Hyatt, Director of Financel
A-062398-1
Ms. Hyatt reported that the 1997-98 Debt Fund budget contains several line
items that will not need to be expended during the current fiscal year while certain Literary
Loans are in the process of being finalized. Since these Literary Loans have only recently
been closed or are in the process of being closed, the first debt payment will be scheduled
for fiscal year 1998-99. The total amount in the debt budget for these projects was
$321,772. Therefore, staff is requesting permission to transfer these funds from the Debt
budget to the Future School Capital budget to offset debt payments that will be incurred
from Phase I of the School Capital Improvement Program. This will bring the total
projected funds reserved for future school capital debt service to $6,104,815.
In response to a question from Supervisor Nickens, Ms. Hyatt advised these
funds were not restricted to any particular project.
Supervisor Nickens moved to approve the $321,772 appropriation t~
Future School Capital budget. The motion carried by the following recor '
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
June 23, 1998
411
3. Request to amend the Roanoke Area Libraries (RAL) automation
contract and establish the position of RAL Automation
Coordinator. (Spencer Watts, Library Director)
A-062398-3
Mr. Watts reported that in 1989, Roanoke County entered into a contract with
the cities of Salem and Roanoke to establish and maintain a shared integrated automation
system, which was called Roanoke Area Libraries (RAL). In 1995, Botetourt County joined
RAL. All the members contribute funding and the Automation Coordinator monitors all
systems hardware and software applications performance; detects and corrects technical
problems; provides on-call troubleshooting assistance, supervises system upgrades and
improvements and provides other assistance. The position will soon become vacant and
the RAL library directors recommend that the contract be amended to allow the coordinator
position to be attached to the Roanoke County Library, and in the future could be moved
to any of the partner library systems. There is no direct fiscal impact on the County. Mr.
Watt requested that the Board authorize the County Administrator to execute the
amendment to the RAL contract, and to authorize the addition of the RAL Automation
Coordinator position to the County Classification Plan.
Supervisor Johnson moved to approve the staff recommendation. The
motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
June 23, 1998 413
Supervisor Johnson moved to accept the resolution and establish the I
committee. The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
Board Clerk Mary Allen was directed to get a final copy of the School Board
resolution.
IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READINGS OF
REZONING ORDINANCES -CONSENT AGENDA
Supervisor Johnson moved to approve the first reading and set the second
reading and public hearing for July 28, 1998. The motion carried by the following recorded
vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
1. First reading of ordinance to rezone .709 acre from C-1 to C-2 to
construct a dry cleaning business, located on Route 460 between
Trail Drive and West Ruritan Road, Hollins Magisterial District
upon the petition of Cicero Hall, Jr.
IN RE" FIRST READING OF ORDINANCES
1. First reading of ordinance authorizing the acquisition of a
permanent sewer and water line easements from Atwell and
Lucille Freese. 4626 West Main Street, Salem, Virginia, Catawba
i
June 23, 1998 415
Supervisor Johnson moved to approve the first reading and set the second
reading for July 14, 1998. The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: APPOINTMENTS
1. Roanoke Regional Airport Commission
A-062398-5
Supervisor Johnson moved to appoint Jane Milliron to a four year term which
will become effective July 8, 1998, and expires on February 10, 2002.
Supervisor Nickens thanked Supervisor Johnson for his years of service on
the Airport Commission and pointed out that this Commission is now comprised of all
citizens.
2. Joint School Construction Advisory Committee
A-062398-5
Supervisor Harrison suggested that Supervisors Johnson and Nickens serve
with Supervisor McNamara as an alternate. Supervisor McNamara suggested that either
he or Supervisor Minnix and Supervisor Johnson serve with Supervisor Nickens as
alternate.
Supervisor Harrison moved to appoint Supervisors Johnson and Nickens as
regular members and Supervisor McNamara as an alternate. The motion carried by the
following recorded vote:
~'
June 23, 1998
Education Fund.
417
5. Donation of easements necessary to construct the water and sewer
extension to the Dixie Caverns Landfill, located in the Catawba
Magisterial District.
6. Designation of voting delegate to the National Association of
Counties Annual Conference.
7. Approval of amendment to Employee Handbook concerning 20
year service pay.
8. Ratification of appointment to the Southwest Development
Financing, Inc. Board of Directors.
9. Request to employ state funded child day care worker in the
Department of Social Services.
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any
such item pursuant to this resolution.
On motion of Supervisor Nickens to adopt the Consent Resolution, and
carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
RESOLUTION 062398-6.c EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS UPON THE RETIREMENT OF GEORGE T.
MADAGAN, UTILITY DEPARTMENT
WHEREAS, George T. Madagan was first employed on July 9, 1979, as a
Motor Equipment Operator I; and retired on June 1, 1998, after nineteen years of service;
and
WHEREAS, Mr. Madagan has received many letters during his service with
the County complimenting him for being prompt, professional and courteous while
performing his duties; and
WHEREAS, Mr. Madagan is well known and liked throughout the County
departments for his honesty, personality, and humorous nature; and
WHEREAS, Mr. Madagan, through his employment with Roanoke County,
has been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
June 23, 1998
419
a call from a citizen who advised that he could pay his real estate taxes in two payments
six months apart if he paid at the County, but if he paid at the bank he had to pay the full
amount. Mr. Hodge advised that banks can only accept payment in full because they do
not have the capability to set up payment schedules for individuals.
Supervisor Harrison: (1) He advised that he had received a petition from
Glenvar Heights regarding a problem with a neighbor and they met with staff on how to
handle the situation. (2) He announced that he has received comments from citizens
appointed to the Task Force for Senior Citizens and Physically Challenged expressing
disappointment with the progress. He asked for a report on what the Task Force is doing.
Supervisor Nickens advised that they have been meeting for seven months. John
Chambliss will bring a report on the activities of the Task Force to the July 14 Board
meeting.
Supervisor Johnson: (1) He announced that there have been several
newspaper articles dealing with the Roanoke Valley Convention and Visitors Bureau and
tourism. He felt that the that Board has never been lobbied with the tactics employed by
some organizations including the Regional Chamber of Commerce. He advised that the
Board feels that the CVB needs to be held accountable for the funds they spend, and that
is supervisors' primary concern. (2) He asked Mr. Hodge when the work session with the
Regional Chamber has been scheduled. Mr. Hodge responded that the work session is
scheduled for July 14, 1998.
IN RE: REPORTS
r
June 23, 1998
421
Tourism Development; Kelly Burd-Adams, Director of Sales; and Deborah Wright, Director
of Marketing.
Mr. Hodge advised that County staff has been working with the RVCVB over
the past two weeks, and they have been very helpful and enlightening.
Mr. Kjolhede explained that the Visitors Bureau is apublic-private partnership
established to market tourism in the Roanoke Valley. They receive $650,000 in public
funds, $180,000 in business funds and $40,000 from their members. They emphasize
three general areas: convention marketing, leisure marketing, and group travel. The staff
of the Visitors Bureau described for the Board the activities they undertake in the three
marketing areas to encourage tourism in the Roanoke Valley.
Mr. Hodge advised the Convention and Visitors Bureau staff that the County
would like more specific measurements on how the Visitors Bureau is impacting and
enhancing tourism. Mr. Kjolhede responded that they would try to prepare better statistical
data for the local governments.
Chairman Johnson advised that the Board will reconsider funding for the
amount originally budgeted at the 7:00 p.m. session.
2. Work Session providing an update on Siring Hollow Reservoir
Recreation Master Plan and fisheries evaluation.
The work session was presented by Utility Director Gary Robertson and
Assistant Director Bob Benninger.
The Board members viewed a slide presentation outlining the ten-year five
phases of the Recreation Master Plan for Spring Hollow Reservoir. The total estimated
June-23, 1998 423
The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
RESOLUTION 062398-7 CERTIFYING EXECUTIVE MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened an executive meeting on this date pursuant to an affirmative recorded vote and
in accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification
by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was
conducted in conformity-with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the executive meeting which this
certification resolution applies, and
2. Only such public business matters as were identified in the motion
convening the executive meeting were heard, discussed or considered by the Board of
Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution, and
carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
Chairman Johnson advised that the Board would go back into Executive
Session to continue the evaluation of the County Attorney following the evening open
session.
Mr. Hodge added Item 8, reallocation of budgeted funds from Board
Contingency Fund to tourism.
IN RE: PUBLIC HEARING
1. Public Hearing and adoption of resolution to acquire by
June 23, 1998
425
changed. Ms. Huffman recommended that the Board adopt the proposed resolution
authorizing eminent domain procedures and appropriation of $45,000 from the Capital
Fund for completion of the project. These funds will be reimbursed to the Capital Fund
when and if the funds from the Letter of Credit become available.
Supervisor Johnson moved to adopt the resolution and appropriate the funds.
The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
RESOLUTION 062398-8 PURSUANT TO TITLE 25, SECTIONS 15.2-1904
AND 15.2-1905, AND SECTIONS 33.1-119 THROUGH 33.1-132, OF THE
CODE OF VIRGINIA (1950, AS AMENDED), TO AUTHORIZE THE
ACQUISITION OF, AND IMMEDIATE RIGHT OF ENTRY TO, A
PERMANENT 20' DRAINAGE EASEMENT, TOGETHER WITH RIGHT OF
ACCESS AND A TEMPORARY CONSTRUCTION EASEMENT, FROM
NYNA S. MURRAY (TAX MAP #28.09-2-4) BY EMINENT DOMAIN
PROCEEDINGS
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That a permanent drainage easement, twenty feet (20') in width, is
necessary for public use in connection with a County project to correct an existing
drainage problem across the property of Nyna S. Murray, located on Shadwell Drive and
designated on the Roanoke County Land Records as Tax Map #28.09-2-4, and to provide
for future maintenance of said easement.
2. That the project is necessary for the general health, safety and welfare
of the public, and specifically is necessary to enable the County of Roanoke to guarantee
adequate drainage to the Virginia Department of Transportation for the streets in Belle
Grove Subdivision, currently serving approximately fifteen (15) households of County
citizens, to be accepted into the Virginia secondary road system, and in order to ensure
proper management of drainage along Shadwell Drive for the benefit of all citizens using
that road.
3. That acquisition of a permanent 20' drainage easement, with right of
access and a temporary construction easement, is required for the management,
collection, transmission, and distribution of any form of drainage, including but not limited
-- to stormwater drainage, and for the installation of facilities related thereto, specifically
June 23, 1998
427
property owner for purchase of the above-described easements by the Board of
Supervisors of Roanoke County, Virginia.
6. That it is immediately necessary for the County to enter upon and take
possession of such property and commence construction of said drainage improvements
in order to ensure proper management of the drainage, to have the streets in Belle Grove
Subdivision accepted into the Virginia secondary road system for maintenance purposes,
and to more adequately serve the needs of the citizens of Roanoke County, and to institute
and conduct appropriate condemnation proceedings as to the above-described easements
as provided by law.
7. That a certified copy of this resolution, to be sent by certified mail to
Nyna S. Murray on or before June 26, 1998, shall constitute notice to said property owner
of the offer to purchase as set forth above and the intent to enter upon and take
possession of the subject easements to commence construction, as provided for in
Sections 15.2-1904 and 15.2-1905, and Sections 33.1-119 through 33.1-132 of the Code
of Virginia (1950, as amended).
8. That the Capital Fund is hereby designated as the fund from which the
judgment of the court in the condemnation proceedings shall be paid to the property
owner.
9. That the Board does hereby invoke all and singular the rights,
privileges, and provisions as to the vesting of powers in the County under the Virginia
General Condemnation Act (§25-46.1, et sew.), Sections 15.2-1904 and 15.2-1905, and
Sections 33.1-119 through 33.1-132, of the Code of Virginia (1950, as amended), all as
made and provided by law.
10. That the County Administrator, or an Assistant County Administrator,
and the County Attorney are hereby authorized to execute such documents and take such
actions as may be necessary to accomplish this acquisition through eminent domain
proceedings, or otherwise.
11. That this resolution shall be effective on the date of its adoption and the
property owner shall have thirty (30) days following the sending of notice, i.e. the certified
mailing of this resolution as provided herein, within which to contest this taking and
immediate right of entry as provided in Section 15.2-1905. C. of the Code of Virginia (1950,
as amended).
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: PUBLIC HEARING AND FIRST READING OF ORDINANCE
June 23, 1998 4~9
IN RE: PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES
1. Second reading of ordinance to rezone 2.03 acres from C-1 to C-
2 to construct a dry cleaning and retail sales business, located
on Route 460 between Trail Drive and West Ruritan Road, Hollins
Magisterial District, upon the petition of Cicero Hall, Jr
Chairman Johnson announced that this rezoning had been withdrawn by the
petitioner. The petition had been modified and will be reconsidered by the Planning
Commission and Board of Supervisors in July, 1998.
2. Second reading of ordinance to rezone approximately 0 35 acre
from R-1 to C-1 to develop an office park, located near the
intersection of McVitty Road and Route 419, Windsor Hills
Magisterial District. upon the petition of Vaughn 8~ Jamison
L.L.C. (Terry Harrington, County Planner
0-062398-9
Mr. Harrington explained that the need for rezoning came about while the
petitioners were assessing the acreage for a proposed office park. The larger parcel of
3.67 acres is zoned C-1 with the exception of a 48.30 x 150 foot strip fronting on McVitty
Road which is zoned R-1. The applicant is requesting the portions of these two parcels
that are zoned R-1 to be rezoned to C-1. It was the intent of the 419 Frontage
June 23, 1998 431
Corner 4; thence S. 45° 02 E. 50 feet to a point on the front lot line of New
Lot 2; thence with a line through the center of New Lot 2 (0.344 ac.) S. 43°
13' W. 150 feet to a point along the rear lot line of New Lot 2; thence along
the rear lot line of New Lot 2 N. 45° 02' W. 98.3 feet to a point on the
southeast corner of the aforesaid Lot 1; thence following the east lot line of
Lot 1 N. 43° 13' E. 150 feet to the Place of Beginning and containing
approximately 0.344 acre.
4. That this ordinance shall be in full force and effect thirty (30) days
after its final passage. All ordinances or parts of ordinances in conflict with the provisions
of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is
directed to amend the zoning district map to reflect the change in zoning classification
authorized by this ordinance.
On motion of Supervisor McNamara to adopt the ordinance, and carried by
the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
3. Second reading of ordinance authorizing a Special Use Permit to
construct a 120 ft. broadcasting tower, located at Little Brushy
Mountain Catawba Magisterial District upon the petition of CFW
Wireless and the City of Salem (Terry Harrington, County
Planner
0-062398-10
Mr. Harrington reported that CFW is proposing to replace an existing lattice
tower at the top of Little Brushy Mountain . The existing 50 foot tower is owned by the City
of Salem and is used for a public emergency communication antenna. CFW has indicated
that a 100 foot high tower would meet their coverage needs, but a 120 foot new tower is
June 23, 1998
433
(1) The height of the proposed tower, shall not exceed 100 feet
above existing grade. A monopole type structure shall be
constructed. The structure shall have a structural capacity to be
increased in height to 160 feet, however, the tower shall not be
increased in height above 100 feet unless the increase is required to
accommodate co-location of equipment for another vendor/provider,
and any increase in tower height above 100 feet shall be subject to
an additional special use permit application.
(2) The tower structure and all attached hardware shall be a flat
matted color so as to better blend into the landscape and reduce
visibility and light reflection.
(3) No lighting shall be installed on the tower structure or
equipment building except as may be required by the FAA.
(4) This tower shall be structurally designed to carry sufficient
loading and the site shall be developed to accommodate the
additional buildings necessary to accommodate ca-locating of
communications equipment of at least two other vendor/providers in
addition to the City of Salem and CFW. In addition, by executing the
Special Use Permit, the applicant and owner of the land agree to
make the tower and tower site available for lease within the structural
capacity of the tower and at reasonable costs adequate to recover
the capital, operating and maintenance costs of the tower location
required for the additional capacity.
(5) If the use of the tower structure for wireless communications
is discontinued, the tower structure shall be dismantled and removed
from the site within 30 days of notice by the County, and the Special
Use Permit shall become void.
(6) The location of the tower structure and related equipment shall
be as shown on a site plan for Little Brushy dated 4/24/98.
(7) As part of construction, all unused structures, poles and
antennas on the property shall be removed and 8 foot security
fencing shall surround the compound.
2. That this ordinance shall be in full force and effect thirty (30) days
after its final passage. All ordinances or parts of ordinances in conflict with the provisions
of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is
directed to amend the zoning district map to reflect the change in zoning classification
authorized by this ordinance.
On motion of Supervisor Harrison to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
June 23, 1998 435
NAYS: None
DENIAL OF ORDINANCE 062398-11 A SPECIAL USE PERMIT
TO PAUL HARTLE III TO ALLOW FOR AN OUTDOOR GATHERING ON
80 ACRES BEHIND THE HOLIDAY INN OFF OF SKYVIEW ROAD (TAX
MAP N0.44.04-1-1 ), CATAWBA MAGISTERIAL DISTRICT
WHEREAS, Paul Hartle III has filed a petition to allow for an outdoor
gathering to be located on 80 acres behind the Holiday Inn off of Skyview Road (Tax Map
No. 44.04-1-1) in the Catawba Magisterial District; and
WHEREAS, the Planning Commission held a public hearing on this matter
on June 2, 1998; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a
first reading on this matter on May 26, 1998; the second reading and public hearing on this
matter was held on June 23, 1998.
NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
On motion of Supervisor Harrison to DENY the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
5. Second reading of ordinance to vacate an existing 20-foot
access easement on lots 4 and 5 in Phase I of Wexford
Subdivision in the Windsor Hills Magisterial District, shown in
Plat Book 16. Page 122. (Arnold Covey, Director of Community
Development)
0-062398-12
There was no discussion and no citizens to speak on this ordinance.
June 23, 1998
437
9, 1998; the public hearing and second reading of this ordinance was held on June 23,
1998.
NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That an existing twenty-foot (20') access easement, shown and
designated as "20' ACCESS DRIVEWAY AND WATER LINE EASEMENT" on the
`Subdivision Plat of Wexford, Phase I', recorded in the Clerk's Office of the Circuit Court
of Roanoke County, Virginia, in Plat Book 16, page 122, said easement running along the
boundary line of Lots 4 and 5, and continuing along the westerly boundary line of Lot 5,
to provide access to and from the stormwater management easement located on Lots 5
and 6, Phase I, Wexford, as shown on said plat and as further shown on Exhibit A attached
hereto, be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia
(1950, as amended), subject to the following conditions:
a. That the existing water line easement in the same location and
shown on the above-described subdivision plat shall remain in
full force and effect.
b. That the alternative access easement, along and parallel with
the southeasterly boundary of Lot 5, designated as "NEW 20'
STORM WATER MNGM'T. ACCESS ESMT." on the
'Easement Plat for Wexford of Roanoke, Inc., Creating Hereon
a New 20' Storm Water Management Access Easement
Crossing Lot 5 Wexford -Phase I', dated September 9, 1997,
prepared by Balzer and Associates, Inc., a copy of which is
attached hereto as Exhibit A and incorporated herein, shall be
conveyed to the Wexford Homeowners Association for
purposes of ingress and egress to and from the stormwater
management easement, said Association being responsible for
the continuing maintenance of said stormwater management
easement.
c. That all costs and expenses associated herewith, including but
not limited to publication, survey and recordation costs, shall
be the responsibility of the Petitioners.
2. That the County Administrator, or an Assistant County Administrator,
is hereby authorized to execute such documents and take such actions as may be
necessary to accomplish the provisions of this ordinance, all of which shall be on form
approved by the County Attorney.
June 23, 1998
439
ORDINANCE 062398-13 TO VACATE AN EXISTING 15' ACCESS
EASEMENT ALONG THE NORTHERN BOUNDARY OF LOT 20 AND
EXTENDING NORTHERLY ALONG THE EASTERN (REAR) LOT LINES
OF LOTS 19, 18, AND 17, AND TO VACATE AN EXISTING 10' ACCESS
DRIVE AND 15' STORMWATER MANAGEMENT ACCESS EASEMENT
ALONG THE BOUNDARY BETWEEN LOT 13 AND LOT 14A IN
WEXFORD AT STEEPLECHASE SUBDIVISION, IN PLAT BOOK 18,
PAGE 51, AND RESUBDIVISION PLAT OF WEXFORD AT
STEEPLECHASE, IN PLAT BOOK,19, PAGE 67.
WHEREAS, by subdivision plat entitled "WEXFORD AT STEEPLECHASE",
dated July 14, 1995, and recorded in the Clerk's Office of the Circuit Court of Roanoke
County, Virginia, in Plat Book 18, page 51, a fifteen-foot (15') stormwater management
access easement was shown and created along the northern boundary of Lot 20 and
extending northerly along the eastern (rear) lot lines of lots 19, 18, and 17, the subject
easement being designated on said plat as "15' ACCESS EASEMENT"; and,
WHEREAS, by said subdivision plat, aten-foot (10') access drive and fifteen-
foot (15') stormwater management access easement was shown and created along the
boundary line of Lots 13 and 14 (now 14A), the subject drive and easement being
designated on said plat as "10' ACCESS DRIVE" and "15' S.W.M. ACCESS ESM'T.", and
being further shown along the boundary line of Lots 13 and 14A on the `Plat of
Resubdivision Showing The Resubdivision of Lots 14, 15, & 16, Wexford At Steeplechase,
Plat Book 18, Page 51, Creating Hereon Lots 14A, 15A, and 16A, Wexford At
Steeplechase', recorded in the aforesaid Clerk's Office in Plat Book 19, Page 67; and,
WHEREAS, the Petitioner, Wexford of Roanoke, Inc., is the developer of
said subdivision and has requested that the above-described existing 15' access
easements and 10' access drive be vacated; and,
WHEREAS, in exchange, the Petitioner proposes that alternative 15' access
easements on Lots 15A and 16A, designated and shown as "NEW 15' STORMWATER
MANAGEMENT ACCESS EASEMENT" on the `Easement Plat Creating New 15'
stormwater Management Access Easement Crossing Lots 14A, 15A and 16A', dated
March 20, 1998, prepared by Balzer and Associates, Inc., be conveyed to the Wexford
Homeowners Association, t/a Wexford at Steeplechase Homeowners Association, which
has responsibilities for maintenance of the stormwater management easements located
on Lots 14A and 15A and on Lot 16A; and,
WHEREAS, the County's engineering staff has reviewed and approved the
proposed exchange of access easements, which will allow for a less burdensome,
consolidated access to the stormwater management easements, and will not impose any
greater burden on the Homeowners Association; and,
June 23, 1998
441
5. That the County Administrator, or an Assistant County Administrator,
is hereby authorized to execute such documents and take such actions as may be
necessary to accomplish the provisions of this ordinance, all of which shall be on form
approved by the County Attorney.
6. That this ordinance shall be effective on and from the date of its adoption,
and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit
Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of
Virginia (1950, as amended).
On motion of Supervisor McNamara to adopt the ordinance, and carried by
the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
7. Second reading of ordinance to increase the salaries of the
members of the Board of Supervisors of Roanoke County
pursuant to Section 3.07 of the County Charter and Section 14.1-
46.01:1 of the Code of Virginia. (Paul Mahoney, County Attorney
0-062398-14
Mr. Mahoney reported that the ordinance had been advertised and the Board
needs to fill in the blanks of the ordinance setting the salaries.
Supervisor Harrison advised that he would not support an increase in the
Board of Supervisors salaries.
Supervisor Nickens moved to adopt the ordinance setting salaries at a 3%
increase with an annual salary of $11,817.56 The motion carried by the following recorded
vote:
AYES: Supervisors McNamara, Minnix, Nickens, Johnson
NAYS: Supervisor Harrison
i
June 23, 1998
443
This issue was discussed in a work session earlier in the day.
Supervisor Nickens moved to reallocate $107,500 from the Board
Contingency Fund to the Roanoke Valley Convention and Visitors Bureau. The motion
carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: MEETINGS WITH SCHOOL ADMINISTRATION AND SCHOOL BOARD
Chairman Johnson announced that the Joint School Construction Advisory
Committee will meet on June 24, 1998 at 9:00 a.m. at School Superintendent Deanna
Cordon's office to work out the performance agreements on the three school construction
projects. The Board of Supervisors and School Board will hold a joint meeting on June 26,
1998 at 12:00 noon at the School Administrative Offices to approve the performance
agreement and appropriate the construction funds for Burlington, Clearbrook and Bonsack
Elementary Schools.
IN RE: CITIZENS COMMENTS AND COMMUNICATIONS
The following citizens spoke in support of moving forward as soon as
possible with the Burlington Elementary School construction project:
1. Douglas Taylor, 8326 Webster Drive.
2. Kelley Williamson, 6943 Dallas Road
June 23, 1998 445
IN RE: CERTIFICATION RESOLUTION
R-062398-16
At 8:40 p.m., Supervisor Johnson moved to return to open session and adopt
the Certification Resolution. The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
RESOLUTION 062398-16 CERTIFYING EXECUTIVE MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened an executive meeting on this date pursuant to an affirmative recorded vote and
in accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification
by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the executive meeting which this
certification resolution applies, and
2. Only such public business matters as were identified in the motion
convening the executive meeting were heard, discussed or considered by the Board of
Supervisors of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution, and
carried by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
IN RE: SETTING THE SALARIES FOR THE COUNTY ADMINISTRATOR AND
COUNTY ATTORNEY.
June 23, 1998 447
At 8:45 p. m., Chairman Johnson adjourned the meeting to June 26, 1998
at 12:00 Noon at the School Board Administrative Offices to consider advancing funds
for the three school construction projects. Chairman Johnson announced that a joint
meeting with the Roanoke City Council will be held on July 14, 1998 at 12:00 Noon at
the Explore Park.
Submitted by,
Mary H. Allen, CMC/AAE
Clerk to the Board
Approved by,
Bob L. Johnson
Chairman
June 26, 1998
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
June 26, 1998
449
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Roanoke County School Administrative Offices, 5937 Cove Road, this being an adjourned
meeting from June 23, 1998 and a joint meeting with the Roanoke County School Board
for the purpose of discussing school construction projects.
IN RE: CALL TO ORDER
Chairman Johnson called the meeting to order at 12:10 p.m. The roll call
was taken.
MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens,
Supervisors Fenton F. "Spike" Harrison, Joseph McNamara,
H. Odell "Fuzzy" Minnix (left at 12:35 p.m.)
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; Mary H. Allen, Clerk to the Board; Diane
Hyatt, Finance Director; Penny Hodge, Assistant Finance
Director; Dr. Deanna Gordon, School Superintendent; Marty
Robinson, Assistant Superintendent; Brenda Chastain, School
Board Clerk; other School staff
June 26, 1998
451
IN RE: RECESS
AT 12:45 P.M., the Board of Supervisors recessed to consider changes to
the performance agreements and the School Board went into executive session to discuss
the performance agreements with their attorney.
IN RE: OPEN SESSION
The School Board returned to open session at 1:55 p.m. and certified the
Executive Session.
Mr. Leggette moved that the School Board chair will send a Letter of
Agreement for each school project to the Board of Supervisors chair setting out the School
Board agreements for all three projects, and that amendments and modifications that result
in additional funding will be reported for review and recommendation to the Joint School
Construction Advisory Committee. The motion was unanimously approved by the School
Board with Mr. Stovall absent. This was agreeable to the Board of Supervisors.
IN RE: NEW BUSINESS
1. Consideration of Performance Agreement for Clearbrook
Elementary School.
There was no action taken by the School Board or Board of Supervisors. A
Letter of Agreement from the School Board replaced the proposed performance
agreement.
June 26, 1998
453
reimburse itself from the proceeds of one or more tax-exempt financings for certain
expenditures made andlor to be made in connection with the acquisition, renovation,
construction and equipping of certain capital improvements for school projects, and
WHEREAS, The School Board requested an advance of $ 50,000 on September
11, 1997 for environmental assessments, advertising costs for architects and engineers,
core drillings, and other costs related to the acquisition of land in South County, and
WHEREAS, the County Board approved this $50,000 advance on September 23,
1997, and
WHEREAS, the School Board requested an additional advance of $1,721,200 on
November 13, 1997 to hire architects to design various school projects, and
WHEREAS, the County Board approved this $1,721,200 additional advance on
November 18, 1997, and
WHEREAS, the School Board requested an additional-advance of $130,000 on
November 13, 1997 to hire architects to begin renovations to the science labs, and
WHEREAS, the County Board approved a $104,000 additional advance on
December 16, 1997, and
WHEREAS, the School Board requested an additional advance of $200,000 to hire
contractors to begin a roof replacement program, and requested the amendment of Exhibit
A of County Resolution 081997-1 to appropriately reflect the roof replacement program
included in the Blue Ribbon Commission Report,
June 26, 1998
455
R-062698-2
Supervisor Johnson move to adopt the resolution advancing the funds. The
motion carried by the following recorded vote:
AYES: Supervisors McNamara, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor Minnix
RESOLUTION 062698-2 TO ADVANCE FUNDS FOR CERTAIN
EXPENDITURES MADE AND/OR TO BE MADE IN CONNECTION WITH THE
ACQUISITION, RENOVATION, CONSTRUCTION AND EQUIPPING OF
CERTAIN CAPITAL IMPROVEMENTS FOR SCHOOL PROJECTS -
(BONSACK ELEMENTARY SCHOOL)
WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the
"County Board") adopted a resolution on August 19, 1997 declaring its intention to
reimburse itself from the proceeds of one or more tax-exempt financings for certain
expenditures made and/or to be made in connection with the acquisition, renovation,
construction and equipping of certain capital improvements for school projects, and
WHEREAS, the School Board (the "School Board") of the County of Roanoke,
Virginia (the "County") adopted a resolution on August 28, 1997 declaring its intention to
reimburse itself from the proceeds of one or more tax-exempt financings for certain
expenditures made and/or to be made in connection with the acquisition, renovation,
June 26, 1998
457
WHEREAS, the School Board requested additional advances of $2,454,420 to
begin construction at Clearbrook Elementary and $2,517,100 to begin construction at
Burlington Elementary on May 14, 1998, and
WHEREAS, the School Board has now requested an additional advance of
$7,213,520 to begin construction at Bonsack Elementary School.
NOW THEREFORE BE IT RESOLVED that the County Board will advance the
additional sum of $7,213,520 to the School Board for construction at Bonsack Elementary
School.
On motion of Supervisor Johnson to adopt the resolution advancing funds for
Bonsack Elementary School, and carried by the following recorded vote:
AYES: Supervisors McNamara, Harrison, Nickens, Johnson
NAYS: None
ABSENT: Supervisor Minnix
5. Consideration of Pertormance Agreement for Burlington Elementary
School.
There was no action taken by the School Board or Board of Supervisors. A Letter
of Agreement from the School Board replaced the proposed performance agreement.
6. Consideration of Advancement of Funds for Construction at Burlington
June 26, 1998 459
construction and equipping of certain capital improvements for school projects, and
WHEREAS, The School Board requested an advance of $ 50,000 on September
11, 1997 for environmental assessments, advertising costs for architects and engineers,
core drillings, and other costs related to the acquisition of land in South County, and
WHEREAS, the County Board approved this $50,000 advance on September 23,
1997, and
WHEREAS, the School Board requested an additional advance of $1,721,200 on
November 13, 1997 to hire architects to design various school projects, and
WHEREAS, the County Board approved this $1,721,200 additional advance on
November 18, 1997, and
WHEREAS, the School Board requested an additional advance of $130,000 on
November 13, 1997 to hire architects to begin renovations to the science labs, and
WHEREAS, the County Board approved a $104,000 additional advance on
December 16, 1997, and
WHEREAS, the School Board requested an additional advance of $200,000 to hire
contractors to begin a roof replacement program, and requested the amendment of Exhibit
A of County Resolution 081997-1 to appropriately reflect the roof replacement program
included in the Blue Ribbon Commission Report,
WHEREAS, the County Board approved this $200,000 additional advance on April
28, 1998, and the amendment to Exhibit A of County Resolution 081997-1, and
June 26, 1998
4f1
to sign the Scope of Work Agreement for each school construction project. The motion
was adopted by unanimous vote with School Board member Stovall absent.
1998 C/earbrook Elementary Renovation
Scope of Work Agreement
June 26, 1998
I. Project Description
The Clearbrook Elementary School Project will include a 16,590 square foot
addition consisting of eight classrooms (two kindergarten, two first grade, and four
upper grade classrooms), elevator, expansion and renovation of the media center
and food service area, relocation of the administration areas, ventilation of
gymnasium and replacement of existing flooring and ceiling in gymnasium,
replacement of the flooring in the existing classrooms, and replacement of the wall
the in the two public restrooms.
ll. Building Schematics
Building Schematics are on file with the Clerk of the Board of Supervisors.
III. Proposed Capital Budget
Architect and Engineering fees
Survey, test work, and performance bonds
Construction (see note"`)
Furnishings and Equipment
Library Furniture
Kitchen Equipment
Furnishings
Technology
Contingency
$ 144,000
27,000
1,975,000
45,000
175,000
80,000
75,000
60,620
June 26, 1998
463
Scope of Work Agreement
June Z6, 1998
IX. Project Description
The Burlington Eaementary School Project will include an 18,861 square foot
addition consisting of six classrooms (three kindergarten and three fifth grade
classrooms, gymnasium, multi-purpose room, restrooms, corridors, stairs, ADA lift
system and related support elements. Renovations are to be made to the
administrative office, existing library, existing gymnasium to become the new media
center, kitchen, classrooms and corridors.
X. Building Schematics
Building Schematics are on file with the Clerk of the Board of Supervisors.
XI. Proposed Capital Budget
Architect and Engineering fees $ 155,000
Survey, test work 12,000
Construction (see note"') 1,963,000
Furnishings and Equipment
Library Furniture 45,000
Kitchen Equipment 175,000
Furnishings 100,000
Technology 75 000
Contingency 132,100
$ 2,657.100
*Construction bids are in at $1,862,500
XII. Estimated Operating Costs
We expect to increase utility costs by as much as $18,000 annually .
!~
June 26, 1998 465
The Bonsack Elementary School Project will be a 57,500 square foot single story
building with masonry bearing walls, prefabricated fire treated wood trusses, and
metal roof. The list of the number of rooms and function of each is attached.
XVIII. Building Schematics
Building Schematics are on file with the Clerk of the Board of Supervisors.
XIX. Proposed Capita! Budget
Architect and Engineering fees $ 309,235
Survey, test work 69,430
Construction (see note*) 5,787,600
Furnishings and Equipment 625,000
Media resources 170,000
Technology 300 000
Value engineering 23,970
Closing Roland E. Cook 75,000
Contingency 163,285
$ 7.523,520
*Construction bids are in at $5,608,500
XX. Estimated Operating Costs
The estimated annual operating cost at Bonsack elementary will be $1,257,000.
This figure is composed of $1.2 million for personnel (as outlined in Section V) and
$57,000 for utilities.
Energy Education quotes us a range on cost of all utilities from $.85 per square foot
to $1.19. Because it is a simple midpoint and because it matches well with our
records on Roland E. Cook we have chosen to use $1.00 per square foot. This will
mean utility operating costs at Bonsack of approximately $57,000 annually. The
costs at Bonsack could certainly be higher if we fully use the large gymnasium as
we expect to do, and if we open the school as a center for many community uses.
It should also be noted that next year we will be under a mandate from the state to
add 16 more elementary teaching positions. I would assume that this effort to
`~
June 26, 1998 ~~~
At 2:10 p.m., Supervisor Nickens moved to adjourn to Tuesday, July 14, 1998 at
12:00 noon at Explore Park for the purpose of a joint meeting with Roanoke City Council.
The motion passed by a unanimous voice vote.
At 2:11 p.m., Chairman Irvin adjourned the School Board meeting.
Submitted by,
Mary H. Allen, CMC/AAE
Clerk to the Board
Approved by,
Bob L. Johnson
Chairman
_ July 14, 1998 ____~ ~4
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
July 14, 1998
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Arthur Taubman Welcome Center at Virginia's Explore Park, this being the second
Tuesday, and a quarterly joint meeting with the Roanoke City Council.
IN RE: INVOCATION
The invocation was given by H. Odell "Fuzzy Minnix, member of the
Roanoke County Board of Supervisors. Lunch followed.
IN RE: CALL TO ORDER
Chairman Johnson and Mayor David Bowers called the meeting to order at
12:35 p. m. The roll call was taken for the Board of Supervisors.
MEMBERS PRESENT:
Chairman Bob L. Johnson Supervisors Fenton F. "Spike"
Harrison, H. Odell "Fuzzy" Minnix, Joseph P. McNamara
MEMBERS ABSENT:
STAFF PRESENT:
Vice Chairman Harry C. Nickens
Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; Mary H. Allen, Clerk; John M. Chambliss,
and revenues have increased by 86 percent over last year. He reported on the new
attractions which include the Arthur Taubman Welcome Center, the Brugh Tavern, the
Mountain Union Church, the Parkway Spur, and new mountain bike trails. Mr. Ellmore also
reported on the future plans for Explore Park, with the next project being the Sloan Grist
Mill from Franklin County.
2. Update on Regional Detention Facility
Roanoke City Director of Public Safety Chip Snead and Assistant Roanoke
County Administrator John Chambliss presented the update. Mr. Snead advised that the
Roanoke Valley Detention Commission had been created in May 1998, and both the City
and County have appointed their members. They are now in the process of transitioning
from a Roanoke City facility to a regional facility. The Commission will receive state
funding up to $52,000 per bed. The facility will cost $8.2 million, and they hope to have
the facility completed by June, 2000. The City will continue to operate the 21 bed facility
until completion of the new facility which will serve five localities.
3. Status Report on the proposed regional Teen Center
The status report was presented by Roanoke County Director of Parks and
Recreation Pete Haislip and Roanoke City Director of Parks and Recreation John Coats.
Mr. Haislip advised that an active committee had been established which
included parks and recreation staff from both localities, the City Office of Youth, and
Jul 14 1998 ~ ~ "_
1. Members of Roanoke City Council
Councilman Carroll Swain advised that he had read an article about Lowe's
putting up a monument in Pinkard Court recognizing the community. He expressed
appreciation to Lowe's for the monument and asked to be kept informed about the design
of the project. Mr. Hodge responded that Lowe's has been working with the Harrison
Museum on the design of the monument and should have a proposed design to review
within a month.
Council member Alvin Hudson commended those involved in the
establishment of the Regional Detention Facility and was pleased that the project is
moving forward.
2. Members of the Roanoke County Board of Supervisors
Chairman Johnson noted that several years ago, Supervisor Nickens
recommended joining the two economic development staffs, and suggested looking again
at the concept of a joint economic development department that would include tourism.
Council member Jim Trout advised that he was in agreement and suggested creating a
Task Force with representatives from both localities to focus on the issue. Chairman
Johnson responded that he will send a letter to Mayor Bowers asking that Task Force from
both localities be appointed to look at the possibility of combining economic development
departments.
ACTION #
A-072898-7 . a
ITEM NUMBER ~•..J-~
MEETING DATE: July 28, 1998
AGENDA ITEM: Tech Prep Grant Appropriation
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The Roanoke Area Tech Prep Consortium was established in
1992 and consists of Virginia Western Community college and seven school
divisions surrounding the college. Roanoke County has been the fiscal
agent for the state administered Carl Perkins federal funds which the
consortium has received annually since 1992. Each year the money has been
appropriated for the grant amount and reimbursed quarterly to the county by
the state.
SUMMARY OF INFORMATION: The grants total $65,000 for fiscal year 1998-99
and will continue the Tech Prep Consortium activities including a part-time
director's salary, secretarial pay, staff development activities, student
recruitment, curriculum development, articulation, work place experiences
for students and teachers, classroom materials and supplies and program
evaluation.
FISCAL IMPACT: None
STAFF RECOMMENDATION: Appropriatio
Consortium fund.
Garland Kidd
Director of Vocational and
Adult Education
n of the $65,000 grants to the Tech Prep
Elmer C. Hodge
County Administrator
------------------------------------------------------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (X) Motion by:Bob L. Johnson to approve Johnson _ x
Denied ( ) Harrison _ x
Received ( ) McNamara- x
Referred ( ) Minnix _ x
To ( ) Nickens _ x
cc: File
Garland Kidd, Director, Vocational and Adult Education
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
ACTIOl~ A-072898-7. b
ITEM NUMBER ~--r'
MEETING DATE: July 28, .1998
AGENDA ITEM: Virginia Commission of the Arts Grant Appropriation
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND: The Virginia Commission for the Arts approved a grant in the
amount of $2,800 for Roanoke County Schools to apply towards eight
performances by Virginia Opera for all of the division's elementary
schools.
SUMMARY OF INFORMATION: A check in the amount of $2,380 was sent to
Roanoke County Schools on April 15 and as per the contract with VCU, the
balance of $420 will be sent upon receipt of the final report (submitted
6/4/98).
FISCAL IMPACT: None
STAFF RECOMMENDATION: Appropriation of the $2,380 and, when received, the
$420 o the grant fund.
Garland Life E mer C. Hodg
Senior Director of Instruction County Administrator
ACTION VOTE
No Yes Abs
Approved (x) Motion by:Bob L. Johnson to approve Johnson _ x
Denied ( ) Harrison _ x
Received ( ) McNamara- x
Referred ( ) Minnix _ x _
To ( ) Nickens _ x _
cc: File
Garland Kidd, Director, Vocational and Adult Education
Diane D. Hyatt, Director, Finance
Dr. Deanna Gordon, School Superintendent
Brenda Chastain, Clerk, School Board
1"
A-072898-7 . c
ACTION NO.
ITEM NO . ^-~ `'
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
AGENDA ITEM: Request to accept the Adult Literacy and Basic Education Program
Grant and to appropriate the funds into the Sheriffs Office Care and Confinement of
Prisoners Part-Time Salaries Account.
C'Ot7NTY ADMINISTRATOR'S COMMENT :
6~...a "~
BACKGROUND: We have received approval for the grant money from the
State Department of Education for the Adult Literacy and Basic
Education/GED program operated by Roanoke City Schools under the
auspices of the Roanoke County/Salem Jail. The funding period
begins July 1, 1998 and will end June 30, 1999. The total amount
of the grant is in the amount of $15,288.89. We will be reimbursed
with Federal funds in the amount of $13,760.00 and we are to cover
the remaining amount of $1,528.89 from Jail funds. The jail's match
is being paid out of the Sheriff's Office Subfund account and
requires no additional funding from the Board of Supervisors.
SUNIMA_Ry OF INFORMATION: See attachment.
FISCAL IMPACT: None
ALTERNATIVES: None
STAFF RECOMMENDATION: Staff recommends acceptance of this grant per
the conditions of the Roanoke City Public Schools and the Roanoke
County Sheriff's Office.
Respectfully submitted,
> v
Gerald S. Holt
Sheriff
Appro d by,
Elmer C. Hodge, Jr.
County Administrator
r~
ACTION
Approved (X)
Denied ( )
Received ( )
Referred ( )
To ( )
Motion by:Bob L. Johnson to approve
cc: File
Gerald S. Holt, Sheriff
Diane D. Hyatt, Director, Finance
J-y
VOTE
No Yes Abs
Johnson _ x _
Harrison _ x _
McNamara_ x _
Minnix _ x _
Nickens x
~~r
Roonoke
City Public Schools
Division of Instruction • Department of Adult Education
The Jefferson Center, 541 Luc15 Ave., S.W., Suite 330, Roanoke, Virginia 24016
May 4, 1998
Sheriff Gerald Holt
County of Roanoke, City of Salem Jail
401 East Main Street
Salem, Virginia 24153
Dear Sheriff Holt:
The State Department of Education has approved $13,760.00 for the Adult basic
Education/GED program in the Roanoke County-City of Salem Jail for the period
beginning July I, 1998 and ending June 30, 1999. This is contingent upon the receipt of
federal funds by the Virginia Department of Education. The amount of $13,760.00 will
need to be matched with $1,528.89. The cash match can come from funds which ypu
use to purchase supplies and materials or pay salaries and/or fixed benefits to employees
in the GED instructional program.
We will be contacting you periodically to secure numbers of hours which
individuals have worked so that we can claim reimbursement for this program from the
State. We will forward funds to your office upon receipt.
We will also look forward to working with your instructional staff in professional
development in-service programs for teachers during the school year. Please let me
know if I can assist you in other ways during the coming school year.
Sincerely,
~'~~~--
Dorothy W. Hayes
Supervisor
Adult and Continuing Education
cc: Lloyd W. Enoch
Director of Business, Technical, and Adult Education
Excellence in Education
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 28, 1998
RESOLUTION 072898-7.d RESCINDING AND REPEALING CERTAIN
POLICIES PREVIOUSLY ADOPTED BY THE BOARD OF SUPERVISORS
WITHIN THE FIRE AND RESCUE DEPARTMENT, AND TO PROVIDE FOR
A POLICY MANUAL TO GUIDE THE ADMINISTRATION OF COUNTY
GOVERNMENT
WHEREAS, the Board of Supervisors of Roanoke County hereby establishes a
Policy Manual to provide an organized, systematic approach to the handling of routine
matters by this government organization, and a dependable source of reference for all
County departments and the Board; and,
WHEREAS, this Policy Manual is based upon actions taken and measures adopted
by the various boards of supervisors of Roanoke County over the past 20 years; and,
WHEREAS, in reviewing these actions of the boards of supervisors of Roanoke
County over the past 20 years, certain actions should be repealed, rescinded, modified or
amended; and,
WHEREAS, this Resolution addresses those actions pertaining to the Fire and
Rescue Department.
NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That there is hereby established a Policy Manual for Roanoke County
government.
2. That Resolution 92788-2 adopted on September 27, 1988 which adopted an
emergency operation plan is hereby rescinded.
2. That Resolution 1240 adopted on May 13, 1975 providing for the
appointment of a Fire Marshal and Assistant Fire Marshal is hereby repealed. That
Resolution 82890-6 adopted on August 28, 1990 concerning the appointment of a Fire
Marshal is hereby revised to be consistent with the provisions of current State law as
provided in Chapter 3 "Local Fire Marshals" and Chapter 9 "Statewide Fire Prevention
Code Act" of Title 27 "Fire Protection" of the Code of Virginia; and Chapter 9 "Fire
Prevention and Protection" of the Roanoke County Code.
4. That Resolution 1415 adopted on January 13, 1976, and Resolution 3195
adopted on July 27, 1982 providing for Workers Compensation benefits for volunteer fire
and rescue personnel are hereby repealed. The provisions of these resolutions are
currently incorporated in Article 4 "Self-Insurance Program" of Chapter 2 "Administration"
of the Roanoke County Code.
5. That this Resolution shall take effect immediately upon its adoption.
On motion of Supervisor Johnson to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Cv
Brenda J. Hol n, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Richard E. Burch, Chief, Fire & Rescue
Paul M .Mahoney, County Attorney
Mary E. Hicks, Executive Secretary
2
....~.
AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS'PRATION
CENTER ON TUESDAY, SEPTEMBER 27, 1988
R E S O L U T I O N 9 2 7 8 8- 2
AUTHORIZING ADOPTION OF
EMERGENCY OPERATIONS PLAN FOR
ROANOKE COUNTY
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
WHEREAS, the Roanoke County Board of Supervisors is
greatly concerned with the health, safety, and well-being of its
citizens and desires that the best possible emergency services be
available to them; and
WHEREAS, the Commonwealth of Virginia Emergency
Services and Disaster Law of 1973 requires that each city and
county develop and maintain an Emergency Operations Plan which
addresses its planned response to emergency situations; and
WHEREAS, such a plan has been developed by County staff
in coordination with the Virginia Department of Emergency
Services with input from responsible local agencies.
NOW, THEREFORE, BE IT RESOLVED, by the Roanoke County
Board of Supervisors that, on the 27th day of September, 1988, it
does hereby officially adopt the Roanoke County Emergency
Operations Plan, to include plans and procedures for both
peacetime and war-caused disasters.
On motion of Supervisor McGraw, seconded by Supervisor
Robers and carried by the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett
NAYS: None
.` = 5
A COPY TESTS:
`~~ ~.~ `~
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Thomas C. Fuqua, Chief of Fire & Rescue Department
t'>'~ ~, xt:c~l;L.~~t .Yi~~~,'zV~s UL' T;iL RUi~vOn!: COUNTY BOARD OF SUPERVISORS, HELD
.?;'.:.' ':CHS' SALF.i`~i-ROAYIOiy VALLEti CIVIC CENTER ON TUESDAY, MAY 13, 1975.
• ~ RESOLUTIOiJ DIO. 1240 DESIGNATING A FIRE M.~RSHAL
AtdD AN ASSISTANT FIRE MARSHAL FOR ROANOKE COUNTY.
U:HEREAS, Section 27-30 of the Code of Virginia, 1950, as amended, ~~~wwarr~~~
provides that the Board of Supervisors may, at such time as it deems
the same to be expedient, appoint an individual to be Fire Marshal
for the County; and t
WHEREAS, Section 27-36 of the Code of Virginia, 1950, as amended,
provides that the Board of Supervisors may, at .such time as it deems
the same to be expedient, appoint an~individual to be Assistant Fire
Marshal for the County; and
;4f-IEREAS, the Board of Supervisors is of opinion that the Fire
Coordinator of Roanoke County should be designated and appointed as'
the Fire Marshal of Roanoke County and that the Fire Inspector of
Roanoke County should be designated and appointed. as Assistant Fire
"'~ ~!larshal in order that -said individuals may enforce the fire prevention
and fire safety laws of Roanoke County.
PdObV, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County that the Fire Coordinator be, and he is hereby officially
designated and appointed the Fire Marshal for Roanoke County..
BE IT FURTHER RESOLVED that the Fire Inspector be, and he is
hereby officially designated and appointed the Assistant Fire
Marshal for Roanoke County.
BE IT FURTHER RESOLVED that said individuals shall, before exercising.
any authority granted to them as Fire Marshal or Assistant Fire Marshal,
satisfactorily complete a policy training course designed specifically
for local fire marshals and assistants, which course shall be approved
by the Law-Enforcement Officers Training Standards Commission, as said
.requirement is contained in Section 27-34.2 of the. Code of Virginia.
BE IT FINALLY RESOLVED that prior to acting in any official
Lapacity, the Fire Marshal and his. Assistant shall take the oath
r:_: •-
required by Section 27-37 of the Code of Virginia.
On motion of Supervisor Johnson and adopted by the. following
.recorded vote:
AXES: Mr. Dodson, Mrs. Johnson, Mr. Seibel,
Mr. Flora
NAYS: None A Copy - Teste:
ABSENT: Mr. Hilton y~ ---~
~:
William F. Clark, Clerk
Roanoke County Eoard of Supervisors
Y..w.. ._~.,
.• -.~-r------.-..._.. .._
.,. ,~_._-__-~.__- r...~,...
3-S
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 28, 1990
RESOLUTION 82890_6 APPOINTING THE FIRE MARSHALL
FOR ROANOKE COUNTY AND AUTHORIZING E%ERCISE OF
POWERS UNDER CHAPTER 3 OF TITLE 27 OF THE CODE
OF VIRGINIA AND THE ROANORE COUNTY CODE
WHEREAS, Chapter 3 of Title 27 of the Code of Virginia, 1950,
as amended, provides statutory authority to the governing bodies
of counties, cities and towns to appoint a fire marshall and
provides for the duties and powers of such official; and
WHEREAS, the Virginia Statewide Fire Prevention Code,
previously enacted as Chapter 9 of the Roanoke County Code by
Ordinance 52488-13, sets forth the duties and powers of the Roanoke
County Fire Marshall in enforcing these codes; and
WHEREAS, it is the intent of this resolution to confer upon
the Chief of the Fire and Rescue Department of Roanoke County the
authority as fire marshall and to designate officers of that
department to exercise the duties and powers of the position at his
direction.
NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia as follows:
1. The Chief of the Fire and Rescue Department is hereby
appointed as Roanoke County Fire Marshall which position and title
shall include the term "fire official" or "arson investigator".
The Fire Marshall shall be responsible for exercising all duties
and powers of that position or that of the Fire Official granted
or implied under Virginia law, including the Virginia Statewide
Fire Prevention Code.
2. The Chief of the Fire and Rescue Department is hereby
J-S
granted the authority to designate an officer of his department to
perform the duties and exercise the powers of the Fire Marshall.
Such authorization may include the authority to issue such summons
as authorized by law and the responsibility to respond to all
subpoenas and summonses directed to the Fire Marshall or Fire
Official for Roanoke County.'
3. The Chief of the Fire and Rescue Department is further
authorized to appoint one or more assistants, who shall have the
powers and perform the duties of the Fire Marshall as provided by
§ 27-36 of the Code of Virginia, 1950, as amended. Such designated
Fire Marshall and assistants shall have received the necessary
training to exercise the powers granted by § 27-34.2 and § 27-
34.2:1 of the Code of Virginia.
4. The officer designated by the Chief of the Fire and
Rescue Department to act as Roanoke County Fire Marshall shall be
responsible for the management of the Fire Prevention Division and
for the enforcement of the County Fire Prevention Code other
ordinances concerning fire prevention and any other fire prevention
related activity. Specifically, such designated Fire Marshall and
his assistants are authorized to exercise all powers granted by §
27-34.2 and § 27-34.2:1 of the Code of Virginia, 1950, as amended.
The designated Fire Marshall and his assistants are further
authorized to exercise the powers conferred by § 27-81(b) of the
Code of Virginia, 1950, as amended, in the same manner and subject
to the same conditions as other authorities.
5. That this resolution shall be in force from the date of
its passage.
~ ~~
On motion of Supervisor Nickens to adopt resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
A COPY TESTE:
- Q.G~-~.~x/
Mary H.dAllen, Clerk
Roanoke County Board of Supervisors
cc: File
Thomas C. Fuqua, Chief, Fire & Rescue
D. Keith Cook, Director, Human Resources
-- Paul M. Mahoney, County Attorney
Skip Burkart, Commonwealth Attorney
Magistrate
Police Department
Roanoke Law Library, 315 Church Avenue, S.W., Rke, 24016
Main Library
Roanoke County Code Book
Roanoke County Family Services Court, Intake Counsellor
- ~"...
AT A REGULAR MEETING: OF THE B~DARD OF COUNTY SUPERVISORS OF ROANOKE COUNTY,
H:~LD AT THE SALEM-ROANOKE VALLEY CIVIC CENTER ON TUESDAY, JANUARY 13, 1976.
RESOLUTION N0. 1415 GRANTING WORKMEN'S COMPENSATION
INSURANCE BE?BEFITS TO THE COUNTY VOLUNTEER FIREMEN AND
RESCUE SQUAD MEMBERS.
Sv'HEREAS, the County has many dedicated volunteer firemen and
r-•escue squad members who on many occasions risk their lives in per-
forning the duties connected with membership in said organizations; and
WHEREAS, the Board of County Supervisors is of opinion that members
of said organ~.zations should be included within the County workmen's
compensation insurance program.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Supervisors
of Roanoke County that said Board hereby extends workmen's compensation
insurance benefits to the hereinafter specified volunteer firemen and
rescue squad members of all County volunteer fire companies and rescue
squads.
G
BE TT FURTHER RESOLVED that only suchqualified members as are
listed on membership rosters maintained in the office of the County
Executive shall be eligible for such workmen's compensation benefits.
On motion of Supervisor Tompkins and adopted by the following
recorded vote:
AYES: Mr. Compton, Mr. Myers, Mr. Torpkins, Mrs. Johnson
NAYS: None
I:BSENT: Mr. Dodson
A Copy - Teste:
klilliam F. Clark, Clerk
Board of County Supervisors
~,
r /
P,T A REGULAR i4EETING OF TIIE GOARD OF SUPS%VISORS OF ROAPlOY,1= COUtvT'(, VIP,GIr;iA,
HELD AT THE SALEt4-ROANOY,E COUNTY CIVIC CENTER ON TUESDAY, JULY 27, 19f?2.
RESOLUTION N0. 3195 DESIGNATING ~fHE P.pAriOKE COUN~fY
VOLUNTEER FIREh1EN, THE ROANOY,E COUNTY RESCUE SQUADShiEN,
Ar~D THE ROANOKE COUNTY AUY,ILIARY POLICCt1~N EP•1}'LOYE(=S OF
ROANOKE COUNTY FOR PURPOSES OF t~rORF:r~lEti'S COr•1P1-l~1S11TIOr1
fJE IT. RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the Roanoke County volunteer firemen, Roanoke County rescue
squadsmen, and Roanoke County auxiliary policemen be, and t'r~ey hereby are,
declared to be employees of Roanoke County for the sole and exclusive purpose
of inclusion in the Commo rn~realth of Virginia's assigned risk program for
workmen's compensation pursuant to Section 65.1-~.1 of the 1950 Code of
Virginia, as amended; and
?_. That an attested copy of this resolution he forthwith forwarded
to the Travelers Indemnity Company of Hartford,, Connecticut, and to 'the
Department of blorkmen's Compensation of the Commonwealth of Virginia.
On motion of Supervisor Gary James t•linter and ado}ated by the fnlloti•ring,
roll call vote:
AYES: Supervisors Minter, Johnson, [Ayers, and [3urton.
hJAYS: None.
A Copy - Teste:
r ~ ~ ~I
Donald R. F anders, Clerk
Eioard of Supervisors
S-9-O2 copies to:
~- insurance Clerk -
Director of Finance
Fire and Emergency Services Coordinator
County sheriff
file
Personnel/Payrolls
.~ ~
ACTION NO.
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 28, 1998
AGENDA ITEM: Approval of a Resolution Rescinding and Repealing Certain Policies
Previously Adopted by the Board of Supervisors with the Fire and
Rescue Department, and to Provide for a Policy Manual
COUNTY ADMINISTRATOR'S COMMENTS:
f~ ~-e
BACKGROUND:
County staff has reviewed various actions of the Board of Supervisors over the past
twenty years to identify those actions which should be included in a Policy Manual for County
Government. Some previous actions of the Board of Supervisors should be repealed or
rescinded at this time to make our policies consistent with State Code provisions or other
County actions.
SUMMARY OF INFORMATION:
The following list of actions of the Board of Supervisors should be repealed or
rescinded as noted to become consistent with the proposed Policy Manual for County
Government:
1- Rescind Resolution 92788-2 adopted September 27, 1988. This resolution adopted the
Roanoke County Emergency Operations Plan as required by the Virginia Emergency
Services and Disaster Law of 1973. This plan must now be updated every five years.
The plan is developed locally, must be approved by the State Office of Emergency
Services and then adopted by the Board of Supervisors. The last plan was approved
June 8, 1993 and the new plan revisions must be approved in 1998.
2- Rescind Resolution 1240 adopted May 13, 1975 designating a Fire Marshal and an
Assistant Fire Marshal for Roanoke County. These positions are now part of the
Classified list of employees for the County. Resolution 82890-6 is also revised to be
consistent with the provisions of current State law as provided in Chapter 3 "Local Fire
Marshals" and Chapter 9 "Statewide Fire Prevention Code Act" of Title 27 "Fire
1 ,
3 5
Protection" of the Code of Virginia; as found in Chapter 9 "Fire Prevention and
Protection" of the Roanoke County Code.
3- Repeal Resolution 1415 adopted January 13, 1976 and Resolution 3195 adopted July
27, 1982 providing for Workers Compensation benefits for volunteer fire and rescue
personnel. The provisions of these resolutions are currently incorporated in Article 4
"Self-Insurance Program: of Chapter 2 "Administration" of the Roanoke County Code.
This program is administered by the Department of Risk Management of the County of
Roanoke.
Copies of these resolutions are available for review in the office of the
Executive Secretary to the County Administrator.
FISCAL IMPACT:
None.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution which corrects the legal
documentation needed in establishing the Policy Manual for Roanoke County Government.
Respectfully submitted,
Qom. ~.
Richard E. urch, Jr.
Chief of Fire and Rescue
Approved
Denied
Received
Referred
To
ACTION
()Motion by:
()
O
O
Approved by,
Elmer C. Hodge
County Administrator
McNamara
Harrison
Johnson
Minnix
Nickens
VOTE
No Yes Abs
.J _ "~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,
JULY 28, 1998
RESOLUTION RESCINDING AND REPEALING CERTAIN POLICIES
PREVIOUSLY ADOPTED BY THE BOARD OF SUPERVISORS WITHIN THE FIRE
AND RESCUE DEPARTMENT, AND TO PROVIDE FOR A POLICY MANUAL TO
GUIDE THE ADMINISTRATION OF COUNTY GOVERNMENT
WHEREAS, the Board of Supervisors of Roanoke County hereby
establishes a Policy Manual to provide an organized, systematic approach
to the handling of routine matters by this government organization, and
a dependable source of reference for all County departments and the
Board; and,
WHEREAS, this Policy Manual is based upon actions taken and measures
adopted by the various boards of supervisors of Roanoke County over the
past 20 years; and,
WHEREAS, in reviewing these actions of the boards of supervisors of
Roanoke County over the past 20 years, certain actions should be
repealed, rescinded, modified or amended; and,
WHEREAS, this Resolution addresses those actions pertaining to the
Fire and Rescue Department.
NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That there is hereby established a Policy Manual for Roanoke
County government.
2. That Resolution 92788-2 adopted on September 27, 1988 which
adopted an emergency operation plan is hereby rescinded.
2. That Resolution 1240 adopted on May 13, 1975 providing for the
appointment of a Fire Marshal and Assistant Fire Marshal is hereby
repealed. That Resolution 82890-6 adopted on August 28, 1990 concerning
G:\ATTORNEY\PMM\POLICYMA.FIR 1
the appointment of a Fire Marshal is hereby revised to be consistent with
the provisions of current State law as provided in Chapter 3 "Local Fire
Marshals" and Chapter 9 "Statewide Fire Prevention Code Act" of Title 27
"Fire Protection" of the Code of Virginia; and Chapter 9 "Fire Prevention
and Protection" of the Roanoke County Code.
4. That Resolution 1415 adopted on January 13, 1976, and
Resolution 3195 adopted on July 27, 1982 providing for Workers
Compensation benefits for volunteer fire and rescue personnel are hereby
repealed. The provisions of these resolutions are currently incorporated
in Article 4 "Self-Insurance Program" of Chapter 2 "Administration" of
the Roanoke County Code.
5. That this Resolution shall take effect immediately upon its
adoption.
G:\ATTORNEY\PNID'I\POLICYMA.FIR 2
~~
AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, SEPTEMBER 27, 1988
R E S O L U T I O N 9 2 7 8 8- 2
AUTHORIZING ADOPTION OF
EMERGENCY OPERATIONS PLAN FOR
ROANOKE COUNTY
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
WHEREAS, the Roanoke County Board of Supervisors is
greatly concerned with the health, safety, and well-being of its
citizens and desires that the best possible emergency services be
available to them; and
WHEREAS, the Commonwealth of Virginia Emergency
Services and Disaster Law of 1973 requires that each city and
county develop and maintain an Emergency Operations Plan which
addresses its planned response to emergency situations; and
WHEREAS, such a plan has been developed by County staff
in coordination with the Virginia Department of Emergency
Services with input from responsible local agencies.
NOW, THEREFORE, BE IT RESOLVED, by the Roanoke County
Board of Supervisors that, on the 27th day of September, 1988, it
does hereby officially adopt the Roanoke County Emergency
Operations Plan, to include plans and procedures for both
peacetime and war-caused disasters.
On motion of Supervisor McGraw, seconded by Supervisor
Robers and carried by the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett
NAYS: None
J-S
A COPY TESTE:
Mary H. A11en, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Thomas C. Fuqua, Chief of Fire & Rescue Department
t~.~• e1 ttr;CiliLx~lt Dir;.:~'J.'~.NCi UL•' `1';iL RUANOriJ. COUNTY BOARD OF SUPERVISORS, HELD
?:T 'PHA' SALf3~[-ROAilO{a VALLEY CIVIC CENTER ON TUESDAY, MAY 13, 1975.
RI;SOLUTIOf1 DIO.
AND AN ASSISTANT 1240 DESIGNATING A FIRE
FIRE MARSHAL FOR ROANOKE M.~.RSHAL
COUNTY. ~ f'~'
-+'^J1
6dHEREAS, Section 27-30 of the Code of Virginia, 1950, as amended,
provides that the Board of Supervisors may, at such time as it deems
the same to be expedient, appoint an individual to be Fire Marshal
for -the County; and ',
WHEREAS, Section 27-36 of the Code of Virginia, 1950, as amended,
provides that the Board of Supervisors may, at such time as it deems
the same to be expedient, appoint an individual to be Assistant Fire
Marshal for the County; and
WHEREAS, the Board of Supervisors is of opinion that the Fire
Coordinator of Roanoke County should be designated and appointed as
the Fire Marshal of Roanoke County and that the Fire Inspector of
Roanoke County should be designated and appointed as Assistant Fire
J~4arshal in order that said individuals may enforce the fire prevention
and fire safety laws of Roanoke County.
PdOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County that the Fire Coordinator be, and he is hereby officially
designated and appointed the Eire Marshal for Roanoke County..
BE IT FURTHER RESOLVED that the Fire Inspector be, and he is
hereby officially designated and appointed the Assistant Fire
Marshal for Roanoke County.
BE IT FURTHER RESOLVED that said individuals shall, before exercising.'
any authority granted to them as Fire Marshal or Assistant Fire Marshal,
satisfactorily complete a policy training course designed specifically
for local fire marshals and assistants, which course shall be approved
by the Law-Enforcement Officers Training Standards Commission, as said
requirement is contained in Section 27-34.2 of the. Code of Virginia.
BE IT FINALLY RESOLVED that prior to acting in any officia l
rapacity, the Fire Marshal and his Assistant shall take the oath
_ ~.__
required by Section 27-37 of the Code of Virginia.
On motion of Supervisor Johnson and adopted by the. following
.recorded vote:
AYES: Mr. Dodson, Mrs. Johnson, Mr. Seibel,
Mr. Flora
NAYS : None A Copy - Teste:
ABSENT: Mr. Hilton ~ -~
William F. Clark, Clerk
Roanoke County Eoard of Supervisors
,7- ~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 28, 1990
RESOLUTION 82890-6 APPOINTING THE FIRE MARSHALL
FOR ROANORE COUNTY AND AUTHORIZING E%ERCISE OF
POWERS UNDER CHAPTER 3 OF TITLE 27 OF THE CODE
OF VIRGINIA AND THE ROANORE COUNTY CODE
WHEREAS, Chapter 3 of Title 27 of the Code of Virginia, 1950,
as amended, provides statutory authority to the governing bodies
of counties, cities and towns to appoint a fire marshall and
provides for the duties and powers of such official; and
WHEREAS, the Virginia Statewide Fire Prevention Code,
previously enacted as Chapter 9 of the Roanoke County Code by
Ordinance 52488-13, sets forth the duties and powers of the Roanoke
County Fire Marshall in enforcing these codes; and
WHEREAS, it is the intent of this resolution to confer upon
the Chief of the Fire and Rescue Department of Roanoke County the
authority as fire marshall and to designate officers of that
department to exercise the duties and powers of the position at his
direction.
NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia as follows:
1. The Chief of the Fire and Rescue Department is hereby
appointed as Roanoke County Fire Marshall which position and title
shall include the term "fire official" or "arson investigator".
The Fire Marshall shall be responsible for exercising all duties
and powers of that position or that of the Fire Official granted
or implied under Virginia law, including the Virginia Statewide
Fire Prevention Code.
2. The Chief of the Fire and Rescue Department is hereby
_...-
'~ _ _.~~`
granted the authority to designate an officer of his department to
perform the duties and exercise the powers of the Fire Marshall.
Such authorization may include the authority to issue such summons
as authorized by law and the responsibility to respond to all
subpoenas and summonses directed to the Fire Marshall or Fire
Official for Roanoke County.'
3. The Chief of the Fire and Rescue Department is further
authorized to appoint one or more assistants, who shall have the
powers and perform the duties of the Fire Marshall as provided by
§ 27-36 of the Code of Virginia, 1950, as amended. Such designated
Fire Marshall and assistants shall have received the necessary
training to exercise the powers granted by § 27-34.2 and § 27-
34.2:1 of the Code of Virginia.
4. The officer designated by the Chief of the Fire and
Rescue Department to act as Roanoke County Fire Marshall shall be
responsible for the management of the Fire Prevention Division and
for the enforcement of the County Fire Prevention Code , other
ordinances concerning fire prevention and any other fire prevention
related activity. Specifically, such designated Fire Marshall and
his assistants are authorized to exercise all powers granted by §
27-34.2 and § 27-34.2:1 of the Code of Virginia, 1950, as amended.
The designated Fire Marshall and his assistants are further
authorized to exercise the powers conferred by § 27-81(b) of the
Code of Virginia, 1950, as amended, in the same manner and subject
to the same conditions as other authorities.
5. That this resolution shall be in force from the date of
its passage.
~.~/ ...
On motion of Supervisor Nickens to adopt resolution, and
carried by the following recorded vote:
AYES: Supervisors Eddy, McGraw, Johnson, Nickens, Robers
NAYS: None
A COPY TESTE:
~'" Last,-~~ - Q,GL-G~x~
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
cc: File
Thomas C. Fuqua, Chief, Fire & Rescue
D. Keith Cook, Director, Human Resources
Paul M. Mahoney, County Attorney
Skip Burkart, Commonwealth Attorney
Magistrate
Police Department
Roanoke Law Library, 315 Church Avenue, S.W., Rke, 24016
Main Library
Roanoke County Code Book
Roanoke County Family Services Court, Intake Counsellor
~•
. A.T~A R~FGULAR MEETING`OF THE BDARD OF COUNTY SUPERVISORS OF ROANOKE COUNTY,
H:SLD AT THE SALEDZ-ROANOKE VALLEY CIVIC CENTER ON TUESDAY, JANUARY 13, 1976.
RESOLUTION N0. 1415 GRANTING WORKMEN'S COMPENSATION
INSURANCE BE?BEFITS TO THE COUNTY VOLUNTEER FIREMEN AND
RESCUE SQUAD MEMBERS.
WHEREAS, the County has many dedicated volunteer firemen and
rescue squad members who on many occasions risk their lives in per-
forning the duties connected with membership in said organizations; and
WHEREAS, the Board of County Supervisors is of opinion that members
of said organizations should be included within the County workmen`s
compensation insurance program.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Supervisors
of Roanoke County that said Board hereby extends workmen's compensation
insurance benefits to the hereinafter specified volunteer firemen and
rescue squad members of all County volunteer fire companies and rescue
squads.
BE TT FURTHER RESOLVED that only such qualified members as are
listed on membership rosters maintained in the office of the County
Executive shall be eligible for such workmen's compensation benefits.
On motion of Supervisor Tompkins and adopted by the following
recorded vote:
AYES: Mr. Compton, Mr. Myers, Mr. Tompkins, Mrs. Johnson
IvAXS: None
I:BSENT: Mr. Dodson
A Copy - Teste:
/~, 7 - ~~
P1il-1 am F. Clark, Clerk
Board of County Supervisors
1
,' ~
AT A REGULAR t1EETING OF TILE GOARD OF SUPE%r,'ISORS Of- ROAidOY,l= COl1tdT'f, UIP,GJidiA,
HELD AT THE SALEM-ROANOKE COUNTY CIVIC CENTER OiJ TUESDAY, JULY 27, 19s?2.
RESOLUTION N0. 3195 DESIGNATItlG ~f1E ROAidOKE COUN~fY
VOLUNTEER FIREMEN, THE ROAWOY,E COUNTY RESCl1E SQt)ADSP1~=td,
At~D THE ROANOKE COUNTY AUY,ILIARY P~L1CEt1~N Et•1PLOYECS OF
ROANOKE COUNTY FOR PURPOSES OF h~ORfa~lEii'S COh1PI-PlSATIOPJ
LE IT~RESOLVED by the Qoard of Supervisors of Roanoke County, Virginia,
as follows;
1. That the Roanoke County volunteer firemen, Roanoke County rescue
squadsmen, and Roanoke County auxiliary policemen be, and they hereby are,
declared to be employees of Roanoke County for the sole and exclusive purpose
of inclusion in the Commonwealth of Virginia's assigned risk program for
workmen's compensation pursuant to Section 65.1-4.1 of the 1950 Code of
Virginia, as amended; and
2_. That an attested copy of this resolution he forthwith forwarded
to the Travelers Indemnity Company of Hartford,, Connecticut, and to the
Department: of 4orkmen's Compensation of the Commons-realt[~ of Virginia.
On motion of Supervisor Gary James btinter and adopted by thu fnllo~:ing,
--ol 1 ca 11 vote:
AYES: Supervisors Minter, Johnson, Myers, and [,urton.
PJAYS: None.
A Copy - Testr:
,~
;~~>
Donald R. F antlers, Cler!;
Qoard of Supervisors
-9-02 copies to:
insurance Clerk '
Director of Finance '
Fire and Emergency Services Coordinator
County Si~eriff
file
Per~sonnei/Payrol 1 s
A-072898-7 . e
ACTION #
ITEM NUMBER ~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 28, 1998
SUBJECT: Acceptance of Water Facilities Serving Roselawn Court
COUNTY ADMINISTRATOR'S COMMENTS:
~~ v
SUMMARY OF INFORMATION:
The Developers of Roselawn Court, MRW Developers, LLC, have requested that Roanoke County
accept the Deed conveying the water facilities serving the subdivision along with all necessary
easements.
The water facilities are installed, as shown on plans prepared by Lumsden Associates entitled
Roselawn Court, which are on file in the County Engineering Department. The water facility
construction meets the specifications and the plans approved by the County.
FISCAL IMPACT:
The value of the water construction is $34,000.
RECOMMENDATION:
Staff recommends that the Board of Supervisors accept the water facilities serving the Roselawn
Court subdivision along with all necessary easements, and authorize the County Administrator to
execute a Deed for the transfer of these facilities.
SUBMITTED BY:
~ , c; ~~
4 -~~_~'
Gary Robertso , P.E.
Utility Director
APPROVED:
J-b
..~.
Elmer C. Hodge
County Administrator
ACTION VOTE
No Yes Abs
Approved (X) Motion by: Bob L. Johnson to approve Johnson _ x
Denied () Harrison _ x _
Received () McNamara- x _
Referred () Minnix _ x _
To () Nickens _ x
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
Paul M. Mahoney, County Attorney
s ~
NORTH
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LUMSDEN hSSOCUTE5, P.C. :< • ~' ' ~"-
encik~u-suar~ero~c-eu~sers c.rz`~,.v»n ,~«~.-
ROANOKE COUNTY
UTILITY
DEPARTMENT
ACCEPTANCE OF WATER FACILITIES SERVING
• ROSELAWN COURT.
~~, 0.3
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RETURN TO:
ROANOKE COUNTY
ATTORNEY'S OFFICE
THIS CHATTEL DEED, made this 9th day of April , 19 98 , by and between:
MRW Developers, LLC , a Vir ig nia corporation, hereinafter referred to as the "Developer,"
party of the first part; and the BOARD OF SUPEP.VISORS OF ROANOKE COUNT ~', VIRGI1tiTIA,
its successors or assigns, hereinafter referred to as the "Board," party of the second part.
WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the
receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT,
CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF
TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals,
connections, storage facilities, sources of water supply, pumps, manholes and any and all other
equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the
streets, avenues, public utility, easement areas, water and sewer easement areas that have been or
may hereafter be installed by the Developer, along with the right to perpetually use and occupy the
easements in which the same maybe located, all of which is more particularly shown, described and
designated as follows, to wit:
Page 1 of 4
._..-
~-_1D
As shown on the plan entitled Roselawn Court ,made by Lumsden Associates.
PC and on file in the Roanoke County Engineering Department.
The Developer does hereby covenant and warrant that it will be responsible for the proper
installation and construction of the said water and/or sewer systems including repair of surface areas
affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the
Board and will perform any necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the
execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No.
adopted by the Board of Supervisors of Roanoke County, Virginia, on the
day of , 19
Page 2 of 4
__.-
_1-~
WITNESS THE FOLLOWING signatures and seals:
Developer:
By:
As:
State of: Vir~;inia
County/City of: Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
~~~~ ,day of 19 / ~ ,
By: Mark S. Webb Its Manager
Duly authorized officer Title
on behalf of MRW Developers LLC
No~ Public
My Commission expires: C ~ ~ ~ ~
Page 3 of 4
MRW Developers LLC
Approved as to form:
County Attorney
Board of Supervisors of
Roanoke County, Virginia
By: (SEAL)
Elmer C. Hodge
County Administrator
State of: Virginia
County/City of: Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
day of 19 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke
County, Virginia.
Notary Public
My Commission expires:
Page 4 of 4
A-072898-7. f
ACTION #
ITEM NUMBER ~°
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 28, 1998
SUBJECT: Acceptance of Water and Sanitary Sewer Facilities Serving Waterford,
Section 6
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of Waterford, Section 6, Strauss Construction Corporation, have requested that
Roanoke County accept the Deed conveying the water and sanitary sewer facilities serving the
subdivision along with all necessary easements.
The water and sewer facilities are installed, as shown on plans prepared by Lumsden Associates
entitled Waterford, Section 6, which are on file in the County Engineering Department. The water
and sanitary sewer facility construction meets the specifications and the plans approved by the
County.
FISCAL IMPACT:
The value of the water and sanitary sewer construction is $31,000 and $24,000 respectively.
RECOMMENDATION:
Staffrecommends that the Board of Supervisors accept the water and sanitary sewer facilities serving
the Waterford, Section 6 subdivision along with all necessary easements, and authorize the County
Administrator to execute a Deed for the transfer of these facilities.
r
J-`7
SUBMITTED BY:
~ ~ rJ
Gary Robert on, P.E.
Utility Director
ACTION
APPROVED:
Elmer C. Hodge
County Administrator
Approved (X) Motion by: Bob L. Johnson to approve
Denied ( )
Received ( )
Referred ( )
To f 1
cc: File
Gary Robertson, Director, Utility
Arnold Covey, Director, Community Development
Paul M. Mahoney, County Attorney
VOTE
No Yes Abs
Johnson _ x _
Harrison _ x _
McNamara_ x _
Minnix _ x _
Nickens x
NORTH
ROANOKE COUNTY
UTILITY
DEPARTMENT
ACCEPTANCE OF WATER AND SEWER FACILITIES
SERVING WATERFORD, SECTION 6.
r6
~-~
THIS CHATTEL DEED, made this 22 day of June , 19 98 , by and between:
Strauss Construction Corporation. , a Virginia corporation, hereinafter referred to as the
"Developer," party of the first part; and the BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, its successors or assigns, hereinafter referred to as the "Board," party of the
second part.
WITNESSETH:
THAT FOR AND IN CONSIDERATION of the mutual benefits accruing to the parties, the
receipt and sufficiency of which is hereby acknowledged, the Developer does hereby GRANT,
CONVEY, ASSIGN AND TRANSFER, with the covenants of GENERAL WARRANTY OF
TITLE, in fee simple unto the Board all water and/or sewer lines, valves, fittings, laterals,
connections, storage facilities, sources of water supply, pumps, manholes and any and all other
equipment and appurtenances thereunto belonging, in and to the water and/or sewer systems in the
streets, avenues, public utility, easement areas, water and sewer easement areas that have been or
may hereafter be installed by the Developer, along with the right to perpetually use and occupy the
easements in which the same may be located, all of which is more particularly shown, described and
designated as follows, to wit:
Page 1 of 4
~j.._
As shown on the plan entitled Waterford. Section 6 __, made by
Lumsden Associates and on file in the Roanoke County Engineering Department.
The Developer does hereby covenant and warrant that it will be responsible for the proper
installation and construction of the said water and/or sewer systems including repair of surface areas
affected by settlement of utility trenches for a period of one (1) year after date of acceptance by the
Board and will perform any necessary repairs at its cost.
Elmer C. Hodge, County Administrator of Roanoke County, Virginia, hereby joins in the
execution of this instrument to signify the acceptance of this conveyance pursuant to Resolution No.
adopted by the Board of Supervisors of Roanoke County, Virginia, on the
day of , 19
Page 2 of 4
J -~
WITNESS THE FOLLOWING signatures and seals:
Developer:
By:
As: President
State of: Virginia
County/City of: Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
~~S ~~ ,day of 19 ~,
By: Steven S. Strauss its President
Duly authorized officer Title
on behalf of Strauss Construction Corporation
Notary Public
My Commission expires: ~_!/~/ • ~1J, oZ aO0
Page 3 of 4
Approved as to form: Board of Supervisors of •~
Roanoke County, Virginia
By: (SEAL)
County Attorney Elmer C. Hodge
County Administrator
State of: Virginia
County/City of: Roanoke , to wit:
The foregoing instrument was acknowledged before me this:
day of 19 ,
by Elmer C. Hodge, County Administrator, on behalf of the Board of Supervisors of Roanoke
County, Virginia.
Notary Public
My Commission expires:
Page 4 of 4
A-072898-7 . g
ACTION NO.
ITEM NO. ~~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 28, 1998
AGENDA ITEM: Donation of a drainage easement on property of FW Properties, L.L.C. to the
Board of Supervisors of Roanoke County to serve Future Section #1, "Fort
Lewis Cove" (Catawba Magisterial District)
COUNTY ADMINISTRATOR'S COMMENTS:
~`JY'ti""`C~
SUMMARY OF INFORMATION:
This consent agenda item involves acceptance of the following easement conveyed to the
Board of Supervisors for drainage purposes, in connection with development of Future Section #1,
"Fort Lewis Cove," in the Catawba Magisterial District of the County of Roanoke:
a) Donation of a drainage easement, seventy feet (70') in width, from FW Properties,
L.L.C., (Deed Book 1564, page 1154) (Tax Map No. 44.03-4-37) as shown on a plat
prepared by Lumsden Associates, P.C., dated June 16, 1998, a copy of which is
attached hereto.
The location and dimensions of this property have been reviewed and approved by the
County's engineering staff.
STAFF RECOMMENDATION:
Staff recommends acceptance of the drainage easement.
~~
Respectfully submitted,
~~
Vickie L. Huffman
Assistant County Attorney
ACTION VOTE
No Yes Abs
Approved (X) Motion by: Bob L. Johnson to approve Johnson _ x
Denied () Harrison _ x
Received () McNamara- x
Referred () Minnix _ x
To () Nickens _ x
cc: File
Vickie L. Huffman, Assistant County Attorney
Arnold Covey, Director, Community Development
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NOTES:
1) THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY
EXIST EASEMENTS NOT SHOWN HEREON.
2) THE INTENT OF THIS PLAT•IS TO GRANT THE NEW DRAINAGE EASEMENT TO THE EXISTING
NATURAL WATERCOURSE.
PLAT SHOWING ,
NRW 20' DRAINAGE FASEMBNT
BEING GRANTED TO
COUNTY OF ROANOKR
FOR PUBLIC USE
BY
F,E-I,TgO FW PROPERTIES, L,L.C.
~
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~tl ~ SITUATED ALONG ALLEGHANY DR, --
~°%~~ G> CATAWBA MAGISTERIAL DISTRICT
' VINCENT K. ROANOKE COUNTY, VIRGINIA
SCALE: 1" = 100' DATE: 1G JUNE 1998
t 14288 ~
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`L LUMSDEN ASSOCIATES, P. C.
3UR,VE ENGINEERS-SURVEYORS-PLANNERS
ROANOKE, VIRGINIA
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COMM. #' ~J6
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A-072898-7.h
ACTION #
ITEM NUMBER •
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIItGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER
MEETING DATE: July 28, 1998
AGENDA ITEM: Submission of subscriber complaints regarding Cable Programming Services
(C.P.S.) tier rates of Cox Communications Roanoke (formerly Cox Cable
Roanoke) to the F.C.C.
COUNTY ADMINISTRATOR'S COMMENTS:
o~.~.-.~ ~~-r
BACKGROUND:
Recent changes in Federal Communications Commission (F.C.C.) regulations have removed
the ability of individual cable consumers to file complaints which raise objections to rate increases for
the cable programming services tier (C.P.S.) directly with the F.C.C. Cox Communications Roanoke
has announced increases in their rates for cable customers for both basic cable service and for the
C.P.S. tier of cable services effective March 1, 1998. A cable customer has 90 days from the effective
date of an increase in cable rates to file a complaint regarding C.P.S. rates with the franchising
authority. The franchising authority must receive complaints from at least two customers before it
may file a request with the F.C.C. to review an increase in C.P.S. rates. The County has received an
opinion from its outside legal counsel for cable television issues that these rate increases instituted
by Cox Communications are within the range permitted by F.C.C. regulations. (See Attachment "A",
letter from Brian T. Grogan, dated January 15, 1998.)
SUMMARY OF INFORMATION:
Roanoke County has received complaints or protests from twelve citizens requesting a review
of the announced intentions of Cox Communications to increase the rates for its C.P.S. tier effective
March 1, 1998. The Board of Supervisors of Roanoke County, as the franchising authority, made
an initial determination at its May 12, 1998, meeting that these subscriber complaints were received
within 90 days from the date the rate increase at issue went into effect and that such rate increase
pertains to the C.P.S. tier. Roanoke County then sent a written notice, including a draft FCC Form
329, to Cox Communications to inform them that these complaints are pending with the County.
S-9
Cox Communications has submitted a response to the County following this Board's action
on May 12, 1998, to provide notice to Cox of the number of subscriber complaints received and the
County's option to file a Form 329 with the F.C.C. Cox Communication has submitted an amended
form FCC 1240 which justifies their rate increases as within the range permitted by the F.C.C. as
reasonable. (See Attachment "B", letter from John W. Bingham, CPA, Business Manager, dated June
25, 1998.) Roanoke County has 180 days from the effective date of the rate increase in question to
file the FCC Form 329, along with any response from the cable operator, with the F.C.C. I have
received notification that the City of Roanoke is in the process of filing a FCC Form 329 with the
F.C.C. as to this same rate increase. The Town of Vinton filed their FCC Form 329 on May 26,
1998.
FISCAL M'ACT:
None.
ALTERNATIVES:
1. Authorize the County Administrator to execute a Form 329, as prepared by the
County Attorney and forward to the Federal Communications Commission (F.C.C.)
prior to August 27, 1998.
2. Decline to file a rate complaint on the C.P.S. tier, Form 329, with the F.C.C. and rely
upon the review of rate increases previously conducted on behalf of the County by
outside legal counsel.
STAFF RECOMMENDATION:
Staff recommends Alternative # 1.
Respectfully submitted,
Jos h B. ~benshain
Se ' r Assistant County Attorney
ACTION VOTE
No Yes Abs
Approved (x) Motion by:Bob L. Johnson to approve Johnson _ x _
Denied () Harrison _ x _
Received () McNamara- x
Referred () Minnix _ x _
To () Nickens _ x
cc: File
Joseph B. Obenshain, Senior Assistant County Attorney
Attachment "A"
LAW OFFICES
MOSS & BARNETT
A PROFESSIONAL ASSOCIATION
4800 NORWEST CENTER
9O SOUTH SEVErrrH STREET
BRIAN T. GROGAN MINNEAPOLIS, MINNESOTA 55402-4129
(612)347-0340 TELEFHONE (612 347-0300
E-MAII.: GroganB@moss-barnett.com FACSIMILE X612) 339-6686
January 15, 1998
VIA FACSIMILE AND U S MAIL
Mr. Gary Tegenkamp
Assistant City Attorney
464 Municipal Building
215 Church Avenue S W
Roanoke, VA 24011-1595
VIA FACSIMILE AND U S MAIL
Mr. Joseph B. Obenshain
Senior Assistant County Attorney
County of Roanoke
P.O. Box 28800
Roanoke, VA 24018-0798
VIA FACSIMILE AND U S MAIL
Mr. William Heartwell, III
Town Attorney
P.O. Rox 3~8
Vinton, VA 24179
Re: Cox Cable's FCC Forms 1240 and 1205
Dear Gentlemen:
~ /,~ ~
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JAN 2 ~ ~J~3
I received from each of you relevant rate regulation materials submitted by Cox Cable.
One issue which has been raised by the City of Roanoke, is the actual legal name of Cox Cable in
the Roanoke Valley area. Mr. Tegenkamp has noted that approximately one year ago Cox
Communication Roanoke, Inc. merged into CoxCom, Inc. CoxCom, Inc. was to be the grantee
for the cable system in the three jurisdictions and would be doing business as Cox
Communications Roanoke. -I am .uncertain why Cox Communications Roanoke, Inc. is the legal B~~l
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MOSS & BARNETT
A PROFESSIONAL ASSOCIATION
Gary Tegenkamp, Joseph B
January 15, 1998
Page 2
Obenshain, William Heartwell, III
~~
name identified on each of your FCC Form 1240's. I believe this issue should be raised with
Cox Cable to clarify the exact name of the grantee and to ensure that all forms aze properly
identified. I do not, however, believe that this issue will have any bearing on the rate
submissions by Cox Cable.
BACKGROUND
Before I attempt to explain the impact of Cox Cable's most recent Form 1240 filings on
each of your communities, it may be helpful to briefly review Federal rate regulations.
Franchising authorities such as the city, county and town, may only regulate the rates for the
basic service tier and associated equipment. Franchising authorities aze r~ allowed to regulate
rates for the Cable Programming Services Tier (CPST), nor for any premium or pay-per-view
channels. Only the FCC may regulate CPST rates, and then only in response to an FCC Form
329 (Complaint form) submitted by the franchising authority in that jurisdiction. Rates for
premium channels such as HBO and Cinemax and pay-per-view programming aze free from rate
regulation.
When regulating basic service tier rates, cable operators submit rate regulation forms to
Franchising authorities for their review. The Form 1240s each community received are intended
to update rates on an annual basis by reflecting changes in the number of channels, cost of
programming, copyright fees, inflation and other factors. Each form 1240 submitted relies on
data from past filings, so any error in last year's form will impact subsequent filings. Since each
community is considered separate and distinct, each has a separate set of forms establishing rates.
Factors such as population and income level can effect the ultimate maximum permitted rate
identified in each form 1240.
Moreover, each community receives form 1205 to establish equipment rates. FCC
regulations allow operators to average costs over entire regions for equipment rates which is why
each of your communities received identical form 1205s each of which identify the same
equipment rates.
Based on the forms presently available to me, both the city and county have previously
submitted FCC Form 329 to the FCC seeking review of Cox Cable's CPST rates. No Form 329
has been submitted by the town of Vinton and therefore no FCC review was conducted. It is
important to note that despite the fact that all three (3) of your systems aze served off the same
head-end and are essentially run as one system by Cox Cable, each of your jurisdictions is
considered separate for purposes of rate regulation and each has an "individual community unit"
MOSS & BARNETT .~~"
A PROFESSIONAL ASSOCIATION
Gary Tegenkamp, Joseph B. Obenshain, William Heartwell, III
January 15, 1998
Page 3
identifier (CUID) number assigned to it by the FCC. Therefore, despite the fact that certain
errors were discovered by the FCC in reviewing Cox Cable's proposed rates in the city and
county, Cox Cable is not legally required to make similar modifications in the town of Vinton,
since no FCC order was issued for that CUID number.
In the City of Roanoke, the FCC originally adopted an Order on October 14, 1997,
regarding the CFST rates. iun i~lovember 11, 199'1, the FCC adopted an Order on
Reconsideration for the City of Roanoke which essentially determined that Cox Cable had made
errors in its true-up calculations and inflation adjustments, but that the ultimate impact on CPST
rates was only 1 ¢ per month per subscriber. Therefore, no refund liability was ordered by the
FCC because the amount in question was deemed "de minimis." Cox Cable reflected the issues
identified by the FCC Orders in its FCC Form 1240 filing submitted to the City of Roanoke on
or about November 27, 1997.
An FCC order was also adopted with respect to the County of Roanoke on November 21,
1997, identifying true-up and inflation errors made by Cox Cable resulting in potential refund
liability of $ .27 per subscriber. The liability is potentially larger in the county because the FCC
went back one extra year due to a complaint form having been filed in the county back in 1996.
Cox Cable has submitted a Petition for Reconsideration to the FCC with respect to the November
27, 1997 Order, although no action has yet been taken in that matter.
IMPACT ON BASIC SERVICE RATES
FCC Form 1240 is set up so that changes in inflation or true-up calculations affect not
only the CPST rate but also the basic service tier rate. In other words, any modification will
affect both rate calculations and will carry thro;:ah to iiltimately dcter_mine ±he maximmum
permitted rate for each service level. Therefore, findings of the FCC with respect to the CPST
rate will have a corresponding impact on the basic service tier rates. In the rate filing for Cox
Cable in the City of Roanoke, the issues in question do not result in any modification of the
maximum permitted basic service tier rate. However, in the County of Roanoke, it is possible
that if the FCC Order is upheld, a corresponding reduction in the basic service tier rates and
applicable refund liability may be ordered by the county.
FCC regulations allow a franchising authority to go back one year from the date of 1240
filing for purposes of establishing refund liability. So the "clock is running" for the county
regarding this matter. I have spoken with Cox Cable representatives about an agreement which
would essentially preserve all of the county's rights to order a refund back in time with respect to
the basic service tier rates pending the outcome of Cox Cable's Petition on Reconsideration to
the FCC. In this way the County will not be forced to immediately issue a rate order on the basic
MOSS & BARNETT
A PROFESSIONAL ASSOCIATION ~_..
Gary Tegenkamp, Joseph B. Obenshain, William Heartwell, III
January 15, 1998
Page 4
service tier rates before knowing the FCC's decision on Cox Cable's petition. The advantage to
this scenario is that the county is not forced to immediately issue a rate order which might
ultimately be rendered moot if the FCC does in fact alter its Order in light of Cox Cable's
Petition. By entering into an agreement with Cox Cable that the time period for refund liability
will not be affected, the County will have the advantage of waiting to review the FCC's ultimate
decision on this matter and then acting accordingly to ensure subscribers receive the benefit of
any applicable refunds which may be due.
Since the town of Vinton never submitted an FCC Form 329 to the FCC, there is no
pending review by the FCC and no Orders have been issued. As a result, Cox Cable is not
obligated to adjust the CPST rates or basic service tier rates in the town of Vinton.
CONCLUSION
Based on the foregoing, it appears the rates outlined in FCC 1240 for both the town of
Vinton and the City of Roanoke have been accurately calculated by Cox Cable using FCC form
1240. We find no mathematical errors in Cox Cable's calculations and the forms appear to be
correctly completed in compliance with the regulations. With respect to the county of Roanoke,
there remains a question whether the issues uncovered by the FCC in its November 21, 1997,
Order will remain applicable. Pending the outcome of Cox Cable's Petition for Reconsideration
subscribers may receive refunds for overcharges on the CPST rates. If this occurs, it is likely
that a corresponding reduction in the basic service tier rates will also be appropriate and may
result in refund liability on the basic tiers as well.
However, given that no decision from the FCC has yet been issued on Cox Cable's
petition for reconsideration, it would appear p-.:dent to discuss with Cox Cable some form of
letter agreement whereby Cox Cable will preserve the Cm's right to mandate refund liability ? "~~,~,~~I,,~ `'
back in time while it awaits the FCC's decision. By entering into such an agreement, the City "
t
will not be waiving any of its rights to order applicable refunds but at the same time will not be
forced to issue a rate order and defend the inevitable appeal to the FCC by Cox Cable. I have
asked Cox Cable to prepare such a letter for our review and consideration and expect same
shortly.
No additional action is required by either the city, town or county with respect to FCC
forms 1240 or 1205. FCC regulations provide that if any of the communities should
subsequently find an error in Cox Cable's calculations, or if the information should become
available to you that suggests an error in the calculations, you will have the right to order refunds
up to one year from the date of filing of these forms (on or about November 27, 1997).
MOSS & BARNETT
A PROFESSIONAL ASSOCIATION
Gary Tegenkamp, Joseph B
January 15, 1998
Page 5
Obenshain, William Heartwell, III
s9
If you should have any questions regarding this letter, or if I can provide any additional
assistance or information, please feel free to contact me. Otherwise, I will forward to the county
a draft letter of agreement with Cox Cable for its review and consideration as soon as it becomes
available.
Very truly v~urs.
Brian T. Grogan
BTG/rlb
156362/3 CN#01 !.DOC
June 24, 1998
Mr. Joseph B. Obenshain
Senior Assistant County Attorney
County of Roanoke
PO Box 29800
Roanoke, VA 24018-0798
Attachment "B"
5400 Fallowater Lane SW
Roanoke, Virginia 24014
P.O. Box 13726 ,.,.,,
Roanoke, Virginia 24036
~~ Ph (5401776-3845
Fax (5401776-3847
JU~1 2 5 1~a8
COMMUNICATIONS
Re: CoxCom, Inc. d.b.a. CoxCom, Inc.
County of Roanoke CPS Complaint to the FCC
CUID #: VA0151
Dear Mr. Obenshain:
The purpose of this letter is to provide the County of Roanoke with the required Federal
Communications Commission (FCC) Form 1240 to support our CPS tier rate. The County has
indicated intent to file a complaint with the FCC concerning our March 1, 1998 rate change and
this is our response to your letter of intent. Cox's response is being made within the requested
time period.
Upon reviewing the County of Roanoke's draft of the FCC Form 329, the current rates are stated
correctly without franchise fees and the FCC User Fee. Enclosed are two FCC Form 1240's and
the related supporting documents for your review. I have also included a copy of the
notification letter sent to the FCC dated January 21, 1998 indicating of our intent to change CPS
rates as it contains information pertinent to rate computations.
If the County decides to file a complaint, please forward a copy of our response to the FCC with
your complaint.
If you should have any questions please contact me at 776-3844 extension 155. I will be glad to
assist you.
Sincerely,
W • d Grt
. d~
John W. Bingham, CPA
Business Manager
Enclosure
cc: Johnny Benson, Acting General Manager
Kathy Payne, Cox Communications, Inc.
o-~
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Amount
Beginning Balance at July 1, 1998 $7,993,609.14
Balance at July 28, 1998
Changes below this line are for information and planning purposes only.
Balance from above
West County Business Park -balance
Reserve for R.R. Donnelly -Phase II
of General
Fund Revenues
7.75%
$7,993,609.14 7.75%
$7,993,609.14
(2,000,000.00)
(730,700.00)
$5 2622909.14 5.11%
Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the
General Fund Unappropriated Balance at 6.25% of General Fund Revenues
1998-99 General Fund Revenues $103,087,232.00
6.25% of General Fund Revenues $6,442,952.00
Respectfully Submitted,
~J cam 41. ~ ~
Diane D. Hyatt
Director of Finance
M:\Finance\Common\Board\Gen98. WK4
o-~
CAPITAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Amount
Beginning Balance at July 1, 1998 $735,313.64
Projects appropriated in 1998-99 original budget (505,000.00
Balance at July 28, 1998
$230.313.64 I
$100,000 of these funds have been temporarily advanced to the Mayflower Hills Park proj ect.
Respectfully Submitted,
Diane D. Hyatt
Director of Finance
M:\Finance\Common\B oard\Cap98. WK4
b- 3
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
Amount
From 1998-99 Original Budget $210,000.00
23, 1998 Roanoke Valley Convention & Visitors Center (107,500.00
Balance at July 28, 1998
Respectfully Submitted,
~~ ~J .~l~°_.t/
Diane D. Hyatt
Director of Finance
00
M:\Finance\Common\Board\Board98 .WK4
n
FUTURE SCHOOL CAPITAL RESERVE
COUNTY OF ROANOKE, VIRGINIA
Amount
Savings from 1996-97 debt budget $670,000.00
Transfer from County Capital Projects Fund 1,113,043.00
FY97-98 Original budget appropriation 2,000,000.00
June 23, 1998 Savings from 1997-98 debt fund 321,772.00
FY98-99 Original budget appropriation 2,000,000.00
Balance at July 28, 1998 $6,104,815.00
Respectfully Submitted,
Diane D. Hyatt
Director of Finance
M:\Finance\Common\Board\School9 8 . WK4
~}
ACTION #
ITEM NUMBER D"5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 28, 1998
AGENDA ITEM: Accounts Paid -June 1998
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Direct Deposit Checks
Payments to Vendors: $4,546,731.94
Payroll: 6/12/98 $427,295.87 $251,291.13 678,587.00
6/26/98 $444,669.03 $254,836.42 699,505.45
void check - (598.94) (598.94)
$5,924,225.45
A detailed listing of the payments is on file with the Clerk to the Board of Supervisors.
SUBMITTED BY:
Diane D. Hyatt
Director of Finance
Approved ( )
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ACTION NO.
ITEM NUMBER ~ ~°'"~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 28, 1998
AGENDA ITEM: Report of Claims Activity for the Self-Insurance Program
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In accordance with the Self-Insurance Program, Ordinance #61494-4, Section 2-86.C,
attached is the Fiscal Year to Date claims activity and status report including the Fourth
Quarter ended June 30, 1998.
FISCAL IMPACT:
STAFF RECOMMENDATION:
Respectfully sub ' ted, Approved by,
Robert C. Jer igan Elmer C. Hodge
Risk Manager County Administrator
ACTION VOTE
Approved ( ) Motion by: No Yes Abs
Denied 1 - Harrison
Received 1 1 Johnson
Referred ( ) McNamara
To ( ) Minnix
Nickens
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ACTION NO. /'~ ~`
ITEM NUMBER lJ "` V
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 28, 1998.
AGENDA ITEMS: Statement of the Treasurer's Accountability per
Investments and Portfolio Policy, as of June 30, 1998.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
BANKERS ACCEPTANCE:
CRAIGIE 3,960,260.28
NATIONS 988,687.50
PAI N E-W EBBER 990,435.56
S U NTR UST 987,022.50
WACHOVIA 988,150.00
WHEAT 1ST UNION 1,974,588.61 9,889,144.45
CERTIFICATE OF DEPOSITS:
FIRST AMERICAN 100,000.00
SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 200,000.00
COMMERICAL PAPER:
CRAIGIE 987,930.56
NATIONS 1,985,691.11
PAI N E-W EBBER 2,973,992.78
SUNTRUST 2,970,580.55
WACHOVIA 4,941,076.11
WHEAT 1ST UNION 2,973,245.00 16,832,516.11
GOVERNMENT:
JC BRADFORD 2,000,000.00
NATIONS 1,001,665.75
PAINE-WEBBER 1,976,334.44
WACHOVIA 991,780.56 5,969,780.75
LOCAL GOVT INVESTMENT POOL:
GENERAL FUND 10,135,618.50
RESOURCE AUTHORITY 1,724,504.60 11,860,123.10
MONEY MARKET:
CRESTAR 2,599,946.91 2,599,946.91
CASH INVESTMENTS:
CENTRAL FIDELITY 2,000,000.00
COMMONWEALTH (GEN.OPER) 4,918,219.04
COMMONWEALTH (RES. AUTH.) 5,237,821.67
LB&T 2,000,000.00 14,156,040.71
TOTAL 61 507,552.03
STAFF REC MMENDATIO
Alfr C. Anderson Elm-
my Treasurer County Ad
ACTION
Approved ()Motion by:
Denied () Harrison
Received () Johnson
Referred () McNama
To () Minnix
Nickens
Referred () Johnson
To O Minnix
Nickens
Respectf .Submitted y Approved
Hodge • 1` -
ministrator
VOTE
No Yes Abs
ra
ACTION #
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 28, 1998
AGENDA ITEM: Addition of Projects to the Drainage Maintenance Priority List for
FY98/99.
COUNTY ADMINISTRATOR'S COMMENTS: ./
y
Projects P-159 through P-237 were previously presented to and approved by the
Board of Supervisors. The status of these projects is shown in EXHIBIT "A"
PREVIOUSLY APPROVED PROJECTS AND THEIR CURRENT STATUS.
Staff is now submitting projects P-238 through P-271 for approval and inclusion to
the Drainage Maintenance Priority List for FY98/99. These projects are estimated
to cost $352,500.00, as shown in EXHIBIT "B" PROPOSED PROJECTS.
Funding is available for projects remaining on the approved list through P-237. For
FY98/99, funding is available for projects P-238 through P-253. The remaining
projects will be funded FY99/2000.
During the Board work session on February 23, 1988, the Board of Supervisors
approved a procedure for establishing a priority of proposed projects. The
procedure for evaluating projects is based on a rating or point value for a specific
situation. For example, more points are given for the potential damage to a house
or structure than what would be considered only a minor nuisance. In addition to
assigning a point value to a specific situation, the frequency of a problem is
considered. The proposed projects submitted are prioritized according to the
approved procedure during the work session.
1
SUMMARY OF INFORMATION
EXHIBIT "A" PREVIOUSLY APPROVED PROJECTS
EXHIBIT "B" PROPOSED PROJECTS
No additional funding is being requested.
Staff recommends approval of these additional drainage projects for inclusion to the
Drainage Maintenance Priority List.
ITTED BY:
Arr~'otd Covey, Director
Department of Community De lopment
APPROVED BY:
Elmer C. Ho ge
County Administrator
ACTION
Approved () Motion by:
Denied ( )
Received ( )
Referred
To
VOTE
No Yes Abs
Johnson
Harrison
McNamara
Minnix
Nickens
2
~i
EXHIBIT "A"
PREVIOUSLY APPROVED PROJECTS
P-159 - P-237
~1
P-159 Mary Bland (RFA 92E1009)
7920 Cedar Edge
Forest Edge
DESCRIPTION: Channellmprovements
ESTIMATED COST: $3500
TAX MAP #95.01-3-50
MAGISTERIAL DISTRICT: WINDSOR HILLS
P-160 John Hamilton (RFA 93E1116)
4209 Arlington Hill Dr.
Arlington Hills
DESCRIPTION: Replace with Concrete pipe
ESTIMATED COST: $6000
TAX MAP #86.16-4-27
MAGISTERIAL DISTRICT: CAVE SPRING
P-161 Randy Likens (RFA 92E1071)
906 Starmount Avenue
Deer Run Estates, Section #2
DESCRIPTION: CHANNEL IMPROVEMENTS
ESTIMATED COST: $3000
TAX MAP #27.09-2-1
COMPLETE
COMPLETE
COMPLETE
MAGISTERIAL DISTRICT: HOLLINS
1'- ~
P-162 Mrs. Legg (RFA 92E1071) COMPLETE
5647 Penguin Drive
Penn Forest
DESCRIPTION: CHANNEL IMPROVEMENTS
ESTIMATED COST: ($4000)
TAX MAP #87.13-7-2
MAGISTERIAL DISTRICT: CAVE SPRING
P-163 Nancy Biggs (RFA 92E936) DELAYED
549 Water Oak Road INDEFINITELY
DESCRIPTION: CHANNEL IMPROVEMENTS
ESTIMATED COST: ($20,000)
TAX MAP #
MAGISTERIAL DISTRICT: HOLLINS
P-164 Danny Gilbert (RFA 93E1158) COMPLETE
1820 Dorset
DESCRIPTION: INSTALL CONCRETE PIPE WITH
HOMEOWNER PARTICIPATION
ESTIMATED COST: $7000
TAX MAP #76.10-533.1
MAGISTERIAL DISTRICT: WINDSOR HILLS
P-165 Wayne Lineberry DELAYED
3730 Ellen Drive INDEFINITELY
DESCRIPTION: INSTALL STORM SEWER
WITH VDOT PARTICIPATION
ESTIMATED COST: $30,000
TAX MAP #55.10-4-3
MAGISTERIAL DISTRICT: CATAWBA
P-166 Mr. Taylor COMPLETE
2950 Penn Forest Blvd.
Penn Forest
DESCRIPTION: REPLACE COLLAPSED STORM SEWER
ESTIMATED COST: $18,000
TAX MAP #87.06-3-21
MAGISTERIAL DISTRICT: CAVE SPRING
P-167 Mr. Peyton COMPLETE
4818 Colonial Avenue
DESCRIPTION: CHANNEL IMPROVEMENTS
ESTIMATED COST: $3000
TAX MAP #87.05-4-9
MAGISTERIAL DISTRICT: CAVE SPRING
:~m)
P-168 Mr. Harry Goin (RFA 92E1053) COMPLETE
8167 Hunters Trail
Belleview Gardens
DESCRIPTION: CHANNEL IMPROVEMENTS
ESTIMATED COST: $1000
TAX MAP #28.01-1-10
MAGISTERIAL DISTRICT: HOLLINS
P-169 Linda K. Winge COMPLETE
4914 North Spring Dr.
DESCRIPTION: INSTALL ADDITIONAL STORM SEWER
ESTIMATED COST: $5000
TAX MAP #37.13-3-32
MAGISTERIAL DISTRICT: CATAWBA
P-170 Martin Carle PROJECT REMOVED
5515 Taney Drive FROM LIST DUE TO
LEGAL CONCERNS.
DESCRIPTION: CHANNEL IMPROVEMENTS
ESTIMATED COST: $5000
TAX MAP #37.05-1-15
MAGISTERIAL DISTRICT: CATAWBA
~. i
P-171 Reggie Lemons
7131 Cedar Crest Road
Woodlands
DESCRIPTION: CHANNEL IMPROVEMENTS
ESTIMATED COST: $2000
TAX MAP #
MAGISTERIAL DISTRICT: HOLLINS
P-172 Phillip Day (RFA 93E1147)
7574 Old Mill Road
DESCRIPTION: CHANNEL IMPROVEMENTS
ESTIMATED COST: $1200
TAX MAP #95.03-2-1
MAGISTERIAL DISTRICT: WINDSOR HILLS
P-173 Clifford Fountain (RFA 92E964)
7045 Starlight Lane
DESCRIPTION: CHANNEL IMPROVEMENTS
ESTIMATED COST: $4000
TAX MAP #97.03-1-12
MAGISTERIAL DISTRICT: CAVE SPRING
COMPLETE
COMPLETE
COMPLETE
r~'-
P-174 Joseph Stowers (RFA 92E1052)
3326 Kenwick Trail
Penn Forest
DESCRIPTION: CHANNEL IMPROVEMENTS
ESTIMATED COST: $500
TAX MAP #87.06-3-35
MAGISTERIAL DISTRICT: CAVE SPRING
P-175 Alice Holpp (RFA 92E86)
1309 Ashebrook Drive
Hampden Hills
DESCRIPTION: CHANNEL IMPROVEMENTS
ESTIMATED COST: $12,000
TAX MAP #79.01-2-1
MAGISTERIAL DISTRICT: VINTON
COMPLETE
DELAYED
INDEFINITELY
P-176 Robert M. Crigger (RFA 93E1089) COMPLETE
2933 Beldon Drive
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $8,000
TAX MAP #25.01-1-26
MAGISTERIAL DISTRICT: CATAWBA
~- ~
P-177 Pacetti R. Carlos COMPLETE
5339 Endicott Street
DESCRIPTION: INSTALL ADDITIONAL PIPE
ESTIMATED COST: $3,500
TAX MAP #38.12-3-41
MAGISTERIAL DISTRICT: HOLLINS
P-178 Chris Lawrence COMPLETE
5342 Huntridge Road
DESCRIPTION: CHANNEL IMPROVEMENTS
ESTIMATED COST: $1,500
TAX MAP #
MAGISTERIAL DISTRICT: HOLLINS
P-179 Virginia Hodgson COMPLETE
3717 Kentland Drive
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $800
TAX MAP #
MAGISTERIAL DISTRICT: WINDSOR HILLS
~- l
P-180 Cathy Yotka (RFA 93E1159) COMPLETE
3930 Westmoreland Dr.
Lot 9, Section 7, Mt. Vernon Heights
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $5,000
TAX MAP #77.13-4-35
MAGISTERIAL DISTRICT: CAVE SPRING
P-181 Sam St.Clair
2850 Silver Leaf
North Beverly Heights
DELAYED
TEMPORP~RILY
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $6,000
TAX MAP #44.03-3-55
MAGISTERIAL DISTRICT: CATAWBA
P-182 Paul Black (RFA 94E1199) DELAYED
7549 Williamson Rd. TEMPORARILY
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $5,000
TAX MAP #27.11-3-9
MAGISTERIAL DISTRICT: HOLLINS
~. i
P-183 Danny Rivers COMPLETE
2417 Horsepen Mountain Circle
Falling Creek Estate
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $1,000
TAX MAP #50.04-3-87
MAGISTERIAL DISTRICT: VINTON
P-184 Lawrence Kelly (RFA 92E974) COMPLETE
3587 Farmington Drive
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $3,500
TAX MAP #76.20-3-10
MAGISTERIAL DISTRICT: WINDSOR HILLS
P-185 Dorothy Overstreet (RFA 93E1097) COMPLETE
2725 Tanglewood Drive
Penn Forest
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $1,500
TAX MAP #87.14-4-15
MAGISTERIAL DISTRICT: CAVE SPRING
~- i
P-186 Lucille lartosca (RFA 93E1152) COMPLETE
1313 Deer Run Drive
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $1,500
TAX MAP #61.04-2-52
MAGISTERIAL DISTRICT: VINTON
P-187 Amber Spikes COMPLETE
4846 Cherokee Hills Drive
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $1,000
TAX MAP # 54.04-4-59
MAGISTERIAL DISTRICT: CATAWBA
P-188 Betty Saunders (RFA 94E1201) COMPLETE
1861 Terry Drive
DESCRIPTION: EMERGENCY REPAIRS TO AN
EXISTING STORM SEWER SYSTEM
ESTIMATED COST: $10,000
TAX MAP # 50.03-2-15
MAGISTERIAL DISTRICT: VINTON
~- ~
P-189 Mrs. Vickie Stinson COMPLETE
5487 West River Road
DESCRIPTION: VDOT TO INSTALL STORM SEWER
SYSTEM ELIMINATING A TRAFFIC
HAZARD. ROANOKE COUNTY WILL
PROVIDE ENGINEERING AND
SURVEYING SUPPORT.
ESTIMATED COST: $3,000
TAX MAP # 64.03-1-34.1
MAGISTERIAL DISTRICT: CATAWBA
P-190 David Herrick
2635 Green Ridge Circle
COMPLETE
DESCRIPTION: EMERGENCY REPAIRS TO AN
EXISTING STORM SEWER SYSTEM
ESTIMATED COST: $7,000
TAX MAP # 36.20-6-12
MAGISTERIAL DISTRICT: CATAWBA
P-191 Jeff Foutz (RFA 94E1184) COMPLETE
5440 Setter Road
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $3,000
TAX MAP # 40.17-3-4
MAGISTERIAL DISTRICT: HOLLINS
~-
P-192 Carl Sutter COMPLETE
5007 Labradore Drive
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $10,000
TAX MAP #40.09-3-1
MAGISTERIAL DISTRICT: HOLLINS
P-193 Elizabeth Weaver COMPLETE
4415 Wyndale Av.
DESCRIPTION: INSTALL STORM SEWER SYSTEM
AND/OR ADEQUATE CHANNEL
ESTIMATED COST: $20,000
TAX MAP # 76.08-6-32
MAGISTERIAL DISTRICT: WINDSOR HILLS
P-194 Joe Farmer (RFA 95E1271) COMPLETE
4749 Brookwood Drive
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $20,000
TAX MAP # 76.11-3-37
MAGISTERIAL DISTRICT: WINDSOR HILLS
~- i
P-195 Melinda Crosser (RFA 94E1223) COMPLETE
6172 Burnham Road
DESCRIPTION: REPLACE EXISTING INADEQUATE
STORM SEWER SYSTEM
ESTIMATED COST: $15,000
TAX MAP # 76.03-3-70.6
P-196
MAGISTERIAL DISTRICT: WINDSOR HILLS
Barbara Doyle
5041 Craun Lane
(RFA 95E1256)
COMPLETE
DESCRIPTION
REPLACE EXISTING INADEQUATE
STORM SEWER SYSTEM
ESTIMATED COST: $20,000
TAX MAP # 37.10-2-8
MAGISTERIAL DISTRICT: CATAWBA
P-197 Lucille Harmon DELAYED
3630 Brandywine Av. TEMPORARILY
(engineering
Is complete)
DESCRIPTION: REPLACE EXISTING INADEQUATE
STORM SEWER SYSTEM
ESTIMATED COST: $15,000
TAX MAP # 77.13-2-1
MAGISTERIAL DISTRICT: CAVE SPRING
P-198 Scott Taylor UNDER
1141 Starmount Ave. CONSTRUCTION
DESCRIPTION: STABILIZE AND REGRADE EXISTING
CHANNEL. EXPANDED TO INCLUDE
FULL REACH OF CHANNEL.
PREVIOUSLY APPROVED
ESTIMATED COST: $12,000
P-199
ADDITIONAL COST: $12,000
TAX MAP # 27.09-4-9
MAGISTERIAL DISTRICT: HOLLINS
J. D. Fralin
Tax Map # 38.10-7-25
DELAYED
TEMPORAFZILY
DESCRIPTION: STABILIZE EXISTING CHANNELS
BETWEEN WILLIAMSON ROAD AND
FLORIST PROJECT WILL INCLUDE
PRIVATE PARTICIPATION
ESTIMATED COST: (TOTAL) $45,000
COUNTY 22,500
PRIVATE 22,500
MAGISTERIAL DISTRICT: Hollins
P-200 Roanoke County Board of Supervisors COMPLETE
Tax Map # 38.07-2-56
DESCRIPTION: RELOCATE EXISTING DISCHARGE
CHANNEL ONTO COUNTY PROPERTY.
FILL IN RAVINE BETWEEN COUNTY
PROPERTY AND ADJACENT
PROPERTY. FILL MATERIAL WILL
BE INERT MATERIAL ONLY.
ESTIMATED COST: $35,000
MAGISTERIAL DISTRICT: Hollins
~'
P-201 Raymond Nero DELAYED
1689 Richland Hills Drive TEMPORARILY
DESCRIPTION: INSTALL STORM SEWER SYSTEM
ESTIMATED COST: $10,000
TAX MAP # 35.03-1-18
MAGISTERIAL DISTRICT: CATAWBA
P-202 Henry Trail (RFA 95E1332) ENGINEERING
3052 Parham Drive AND SURVEY
UNDERWAY
DESCRIPTION: REPLACE EXISTING INADEQUATE
STORM SEWER SYSTEM
ESTIMATED COST: $8,000
TAX MAP # 79.01-1-92
MAGISTERIAL DISTRICT: VINTON
P-203 George Igoe COMPLETE
3041 Embassy Drive
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $5,000
TAX MAP # 36.19-1-34
MAGISTERIAL DISTRICT: CATAWBA
"1' ~
P-204 Joy Kilbane DELAYED
3867 Vauxhall Road TEMPORARILY
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $15,000
TAX MAP # 76.08-3-11
MAGISTERIAL DISTRICT: WINDSOR HILLS
P-205 Bruce Young COMPLETE
3106 Galloway Drive
DESCRIPTION: STABILIZE OUTFACE CHANNEL
ESTIMATED COST: $2,500
TAX MAP # 76.15-3-6
MAGISTERIAL DISTRICT: WINDSOR HILLS
P-206 Jean and Gail Holbrook COMPLETE
314 Woodmere Drive
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $1,000
TAX MAP # 61.19-7-7
MAGISTERIAL DISTRICT: VINTON
P-207 Lisa Aly COMPLETE
5237 Cave Spring Lane
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $8,000
TAX MAP # 76.20-5-12
MAGISTERIAL DISTRICT: WINDSOR HILLS
t .:
q,
P-208
Michael Daley (RFA 95E1335)
3055 Bradshaw Road
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $2,000
TAX MAP # 16.03-2-53
MAGISTERIAL DISTRICT: CATAWBA
P-209 Anthony Wallace
5621 Legate Drive
DESCRIPTION:
STABILIZE EXISTING CHANNEL
COMPLETED IN CONJUNCTION
WITH P-124
COST: $6,500
TAX MAP # 36.19-1-42
MAGISTERIAL DISTRICT: CATAWBA
P-210 Bill Francis
3356 Kenwick Trail
COMPLETE
COMPLETE
COMPLETE
DESCRIPTION: STABILIZE EXISTING CHANNEL
EMERGENCY REPAIRS
COST: $7,500
TAX MAP # 87.06-3-41
MAGISTERIAL DISTRICT: CAVE SPRING
STATUS ~"
P-211 Peggy Stack
323 Ingal Blvd.
DESCRIPTION
COMPLETE
CONSTRUCT STABILE CHANNEL
EMERGENCY REPAIRS TO OUTFACE
OF PIPE
COST: $8,000
TAX MAP # 54.02-2-4
MAGISTERIAL DISTRICT: CATAWBA
P-212 Charles Hofer DELAYED
5932 Sunnycrest Road TEMPORARILY
DESCRIPTION: CONSTRUCT A NEW CHANNEL
FROM RIGHT OF WAY TO
NATURAL WATERCOURSE
ESTIMATED COST: $3,500
TAX MAP # 86.03-2-5
MAGISTERIAL DISTRICT: WINDSOR HILLS
P-213 Gina Barringer UNDER
3422 Lakeland Drive CONSTRUCTION
DESCRIPTION: CONSTRUCT STABLE CHANNEL
ESTIMATED COST: $5,000
TAX MAP # 76.19-2-58
MAGISTERIAL DISTRICT: WINDSOR HILLS
'~'I
P-214 Robert Furrow
2711 Sunnyvale
DELAYED
TEMPORARILY
DESCRIPTION: CONSTRUCT NEW CHANNEL FROM
RIGHT OF WAY TO NATURAL
WATERCOURSE
ESTIMATED COST: $4,000
TAX MAP # 79.01-3-16
MAGISTERIAL DISTRICT: VINTON
P-215 Steven T. Doyle ENGINEERING
1879 Elbert Drive AND SURVEY
UNDERWAY
DESCRIPTION: INSTALL ADEQUATE STORM
SEWER SYSTEM
ESTIMATED COST: $15,000
TAX MAP # 76.06-3-40
MAGISTERIAL DISTRICT: WINDSOR HILLS
P-216 Julie E. & J. R. Bell ENGINEERING
2032 Governor Drive AND SURVEY
UNDERWAY
DESCRIPTION: INSTALL ADEQUATE STORM
SEWER SYSTEM
ESTIMATED COST: $18,000
TAX MAP # 36.19-2-32
MAGISTERIAL DISTRICT: CATAWBA
PROJECT
P-217
P-218
NEE STATUS
Roger Jefferson COMPLETE
Darrell Brittin
4721 Starkey Road
DESCRIPTION: CONSTRUCT STABLE CHANNEL
ESTIMATED COST: $16,000
TAX MAP # 87.07-4-10
MAGISTERIAL DISTRICT: CAVE SPRING
~'- i
Greg Walter ENGINEERING
8521 Barrens Road AND SURVEY
UNDERWAY
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $1,000
TAX MAP # 26.08-5-18
MAGISTERIAL DISTRICT: HOLLINS
P-219 Doris E. and Mabel Carlson ENGINEERING
4229 Sharolyn Drive AND SURVEY
UNDERWAY
DESCRIPTION: REPLACE COLLAPSING CORRUGATED
METAL STORM SEWER SYSTEM WITH
CONCRETE
ESTIMATED COST: $25,000
TAX MAP # 86.16-4-3
MAGISTERIAL DISTRICT: CAVE SPRING
PROJECT NAME
P-220 Charles R. Simpson
5326 Cave Spring Lane
• /~
STATUS
COMPLETE
DESCRIPTION: REPAIR AND REPLACE PORTION OF
EXISTING STORM SEWER SYSTEM
ESTIMATED COST: $4,500
TAX MAP # 76.19-2-6
MAGISTERIAL DISTRICT: WINDSOR HILLS
P-221 Craig S. Sellers
3616 Manassas Drive
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $8,000
TAX MAP # 77.18-4-25
MAGISTERIAL DISTRICT: CAVE SPRING
P-222 Terry Edwards COMPLETE
6258 Buckland Mill Road
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $8,000
TAX MAP # 18.17-4-26
MAGISTERIAL DISTRICT: HOLLINS
PROJECT ~E
P-223 Paul T. and Susan Leroy
4037 Crawford Road
P-224
P-225
P-226
DESCRIPTION: REPAIR EXISTING
CONCRETE CHANNEL
ESTIMATED COST: $5,000
TAX MAP # 77.19-2-54
MAGISTERIAL DISTRICT: CAVE SPRING
Jonathan Bingham
2725 White Pelican
•-~
STATUS
COMPLETE
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $20,000
TAX MAP # 87.13-2-4
MAGISTERIAL DISTRICT: CAVE SPRING
Thomas F. Engl
5227 Rosecliff Road S. W.
COMPLETE
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $3,000
TAX MAP # 86.11-2-4
MAGISTERIAL DISTRICT: CAVE SPRING
William V. and Marian Johnson COMPLETE
2850 Embassy Drive
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $1,000
TAX MAP # 36.20-5-21
MAGISTERIAL DISTRICT: CATAWBA
~~
P-227 Walt Dixon COMPLETE
2680 Willowlawn
DESCRIPTION: REPAIR EXISTING STORM
SEWER SYSTEM
ESTIMATED COST: $1,000
TAX MAP # 77.05-5-21
MAGISTERIAL DISTRICT: WINDSOR HILLS
P-228 Iris Stone
5161 North Lake Drive
DESCRIPTION: INSTALL INLETS ALONG
EXISTING SYSTEM
ESTIMATED COST: $5,000
TAX MAP # 37.09-1-33
MAGISTERIAL DISTRICT: CATAWBA
P-229 Mr. David Cushman
805 Halifax Circle
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $6,000
TAX MAP # 71.10-2-23
MAGISTERIAL DISTRICT: VINTON
,~-)
PROJECT NAME
P-230 John A. and Cynthia L. D. Marco
5069 Williamsburg Court
STATUS
COMPLETE
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $500
TAX MAP # 86.08-5-24
MAGISTERIAL DISTRICT: WINDSOR HILLS
P-231 Don Neighbors
2020 Denise Circle
DESCRIPTION: CONSTRUCT NEW CHANNEL
ESTIMATED COST: $3,500
TAX MAP # 39.04-1-35
MAGISTERIAL DISTRICT: HOLLINS
P-232 Jerry Ogden
3446 Poff Lane
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $12,000
TAX MAP # 87.10-3-11
MAGISTERIAL DISTRICT: CAVE SPRING
P-233 Michael and Karen Tripp
5081 Labradore Drive
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $2,000
TAX MAP # 40.13-3-30
MAGISTERIAL DISTRICT: HOLLINS
~- ~
PROJECT ~E STATUS
P-234 Betty Saunders
1861 Terry Drive
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $2,000
TAX MAP # 50.03-2-15
MAGISTERIAL DISTRICT: VINTON
P-235 Charles Noel
5507 Lynn Dell
DESCRIPTION:
CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $15,000
TAX MAP # 86.16-3-13
MAGISTERIAL DISTRICT: CAVE SPRING
P-236 Richard Lee Lawrence
5004 Falcon Ridge Road
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $10,000
TAX MAP # 88.13-3-20
MAGISTERIAL DISTRICT: CAVE SPRING
P-237 Patricia Lewis
7192 Bent Mountain Road
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $5,000
TAX MAP # 95.01-02-40
MAGISTERIAL DISTRICT: WINDSOR HILLS
EXHIBIT "B"
PROPOSED PROJECTS
P-238 - P-271
PROJECT
P-238
P-239
P-240
~~
Bernice Doran
1290 Dennis Lane
-1
STATUS
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $5,000
TAX MAP # 35.04-2-67
MAGISTERIAL DISTRICT: CATAWBA
Howard Pauley
3620 Manassas Drive
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $8,000
TAX MAP # 77.18-4-26
MAGISTERIAL DISTRICT: CAVE SPRING
Elizabeth Underwood
143 Missimer Court
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $18,000
TAX MAP # 61.19-10-25
MAGISTERIAL DISTRICT: VINTON
P-241 Gilbert Banton
2331 Coachman Drive
DESCRIPTION: RECONSTRUCT CHANNEL
ESTIMATED COST: $2,000
TAX MAP # 39.12-1-27
MAGISTERIAL DISTRICT: HOLLINS
~.°.,~ ~ ~
P-242 Dean Thompson
2730 Tulip Lane
DESCRIPTION:
STABILIZE OUTFACE OF STORM SEWER
ESTIMATED COST: $12,000
TAX MAP # 61.11-1-47-5
MAGISTERIAL DISTRICT: VINTON
P-243 Craig and Kathy Dickerson
2817 Emissary Drive
DESCRIPTION: RECONSTRUCT CHANNEL
ESTIMATED COST: $5,000
TAX MAP # 36.20-4-22
MAGISTERIAL DISTRICT: CATAWBA
P-244 Robert Lindsey
6744 Mallard Lake Drive
DESCRIPTION: REPAIR EXISTING STORM SEWER
ESTIMATED COST: $15,000
TAX MAP # 96.03-3-10
MAGISTERIAL DISTRICT: CAVE SPRING
STATUS '~ i
P-245 Lee Hall
3412 Poplar Drive
DESCRIPTION:
CONSTRUCT ADEQUATE STORM
SEWER SYSTEM IN CONJUNCTION
WITH VDOT IMPROVEMENTS.
ESTIMATED COST: $8,000
TAX MAP # 77.14-6-46
MAGISTERIAL DISTRICT: CAVE SPRING
P-246 Todd Ranio
820 Harmon Road
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $10,000
TAX MAP # 38.08-5-6
MAGISTERIAL DISTRICT: HOLLINS
P-247 Barbara Hansel
4515 Hammond Lane
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $6,000
TAX MAP # 77.17-2.20 and 21
MAGISTERIAL DISTRICT: CAVE SPRING
y_
P-247 Paul Diagle
4566 Girard Drive
DESCRIPTION: REPLACE EXISTING INADEQUATE
STORM SEWER IN CONJUNCTION
WITH VDOT IMPROVEMENTS
ESTIMATED COST: $15,000
TAX MAP # 77.17-2-11
MAGISTERIAL DISTRICT: CAVE SPRING
P-248 Kenneth Paitsel
2639 Stanford Drive
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $6,000
TAX MAP # 44.04-3-5
MAGISTERIAL DISTRICT: CATAWBA
P-248 R. W. Minter
2659 Standford Drive
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $12,000
TAX MAP # 44.04-3-8
MAGISTERIAL DISTRICT: CATAWBA
k
~..~~
P-249 Charles and Dianna Dietrich
5533 Halcun Drive
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $15,000
TAX MAP # 38.07-5-17
MAGISTERIAL DISTRICT: HOLLINS
P-250 R. D. Peters
7519 Milk-A-Way Drive
DESCRIPTION: REPAIR EXISTING STORM SEWER
SYSTEM. COUNTY ATTORNEY TO
DETERMINE OWNERSHIP OF EXISTING
DRAINAGE EASEMENT AND
RESPONSIBILITY.
ESTIMATED COST: $1,500 - $50,000
TAX MAP # 27.10-8-1
MAGISTERIAL DISTRICT: HOLLINS
P-251 Shirley Woodson
2837 Crown Circle
DESCRIPTION: CONSTRUCT CHANNEL -PROJECT
DEPENDS ON DONATIONS OF
DOWNSTREAM DRAINAGE
EASEMENTS.
ESTIMATED COST: $12,000
TAX MAP # 44.03-2-30
MAGISTERIAL DISTRICT: CATAWBA
~„,...
PROJECT ~E STATUS
P-252 Anne Wealti
1311 Deer Run Drive
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $10,000
TAX MAP # 61.04-2-53
MAGISTERIAL DISTRICT: VINTON
P-253 Linda D. Stover Barker
4435 Wyndale Avenue
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL AND
STORM SEWER SYSTEM IN
CONJUNCTION WITH VDOT
IMPROVEMENTS
ESTIMATED COST: $10,000
TAX MAP # 76.68-6-44
MAGISTERIAL DISTRICT: WINDSOR HILLS
P-254 Francis Brookman
2719 Beaver Brook Drive
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $5,000
TAX MAP # 44.04-4.11
MAGISTERIAL DISTRICT: CATAWBA
P-255 Dennis Guthrie
4962 Bower Road
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $4,500
TAX MAP # 76.07-3-25
MAGISTERIAL DISTRICT: WINDSOR HILLS
9'
PROJECT ~E STATUS ~~
P-256 Mrs. Howard
5701 Pine Acres Lane
DESCRIPTION: REMOVE SILT FROM CHANNEL
ESTIMATED COST: $3,500
TAX MAP # 86.16-2-29
MAGISTERIAL DISTRICT: CAVE SPRING
P-257 Virginia Johnson
5330 Chaparral Drive
DESCRIPTION: STABILIZE CHANNEL
ESTIMATED COST: $6,000
TAX MAP # 87.06-2-2 and 3
MAGISTERIAL DISTRICT: CAVE SPRING
P-258 Norman Ronk
3317 Carner Lane
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $5,000
TAX MAP # 36.08-1-1
MAGISTERIAL DISTRICT: CATAWBA
P-259 Janet Walker
5466 Yale Drive
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $4,000
TAX MAP # 64.02-2-25
MAGISTERIAL DISTRICT: CATAWBA
PROJECT ~E STATUS ~~
P-260 Lynn Johnson
4490 Brentwood Court
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $5,000
TAX MAP # 86.08-7-24
MAGISTERIAL DISTRICT: WINDSOR HILLS
P-261 Tim Kennedy
5546 Ambassador Drive
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $10,000
TAX MAP # 36.20-4-32
MAGISTERIAL DISTRICT: CATAWBA
Richard Taylor
5554 Ambassador Drive
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $10,000
TAX MAP # 36.20-4-32
MAGISTERIAL DISTRICT: CATAWBA
P-262 Jason Beach
1446 Lori Drive
DESCRIPTION: CONSTRUCT STABILE CHANNEL
ESTIMATED COST: $18,000
TAX MAP # 79.03-2-28
MAGISTERIAL DISTRICT: VINTON
PROJECT NAmE ~~
P-263 Michael Whiteside
6116 Steeplechase Drive
DESCRIPTION: INSTALL ADEQUATE STORM SEWER
DEVELOPER TO PARTICIPATE
ESTIMATED COST: $10,500
TAX MAP # 86.01-2-36 and 37
MAGISTERIAL DISTRICT: WINDSOR HILLS
P-264 Robert Agee
5361 Cave Spring Lane
DESCRIPTION: STABILIZE EXISTING CHANNEL SLOPE
ESTIMATED COST: $5,000
TAX MAP # 76.19-1-20
MAGISTERIAL DISTRICT: WINDSOR HILLS
P-265 James E. Moneyhun
3007 Tree Top Lane
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $2,000
TAX MAP # 87.09-2-40
MAGISTERIAL DISTRICT: CAVE SPRING
P-266 Hans-Andreas and Stowasser
126 Orlando Avenue
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $3,000
TAX MAP # 38.11-3-56
MAGISTERIAL DISTRICT: HOLLINS
STATUS '~ - I
P-267 Ms. Romanus
4206 Kings Chase Drive
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $5,000
TAX MAP #97.08-02-02
MAGISTERIAL DISTRICT: CAVE SPRING
P-268 Paul Shumaker
1541 Mountain Heights
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $3,500
TAX MAP # 35.04-01-17
MAGISTERIAL DISTRICT: CATAWBA
P-269 Richard Rader
3582 Colony Lane
DESCRIPTION: STABILIZE CHANNEL
ESTIMATED COST: $2,000
TAX MAP # 77.19-02-19
MAGISTERIAL DISTRICT: CAVE SPRING
~~
P-270
P-271
Ronald Callahan
5138 Springlawn Avenue
DESCRIPTION: EVALUATE EXISTING STORM
SEWER SYSTEM FOR
POSSIBLE IMPROVEMENTS.
COST BENEFIT ANALYSIS TO
DETERMINE FEASIBILITY OF
PROJECT.
ESTIMATED COST
TAX MAP # 86.12-01-40
ENGINEERING - $2,500
CONSTRUCTION - $25,000
MAGISTERIAL DISTRICT: CAVE SPRING
Sara Cole and Kathryn Davis
1529 Dalmation Drive
DESCRIPTION: CONSTRUCT STABILE CHANNEL
ESTIMATED COST: $10,000
TAX MAP #36.03-1-30
MAGISTERIAL DISTRICT: CATAWBA
ROANOKE COUNTY ,~
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
a
a
U
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a
Dennis Lane Rt 111
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BERNICE DORAN
1299 DENNIS LN.
PROPOSED IMPROVEMENTS 35.04-2-67
P-238
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM ~'~
FY 98-99 PROJECTS
PROPOSED IMPROVEMENTS
~/
HOWARD PAULEY
3620 MANASSAS DR.
'7'7.18-4-26
P-239
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
~~I
ELIZABETH UNDERWOOD
143 MISSIMER CT.
PROPOSED IMPROVEMENTS 6 1 • 1 ~ -10 - 25
P-240
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
~ ~-I
~~
PROPOSED IMPROVEMENTS
GIL~~RT CANTON
2331 COACI~MAN DR.
39.12-1-2"7
P-241
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
PROPOSED IMPROVEMENTS
P-242
~~i
DEAN THOMPSON
2730 TULIP LN.
61.11-1-47.5
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
ii
i~
~~ i
CRAIG & CATHY DICKERSON
281'7 EMISSARY DR.
PROPOSED IMPROVEMENTS 36.20-4-22
P-243
ROANOKE COUNTY rr~t "~"
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
~$ $
r~ ~
ke
gt. g34
r
~~~
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Rt.l 50 ~~
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r
ROBERT LINDSEY
6 "7 44 MALLARD LAKE D R .
PROPOSED IMPROVEMENTS 9 6.03 - 3 -1 ~
P-244
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
PROPOSED IMPROVEMENTS
LEE HALL
3412 POPLAR DR.
'7'7.14- 6 -46
P-245
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
~_~J
Old Monor Dr, Rt, ~g27
Magnolia Rd.
Harman Cr,
c
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Water Oak Rd. Q
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rt Q
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O
7
a
Stokes Dr.
Santee Rd•
TODD RANIO
820 HARMON RD.
PROPOSED IMPROVEMENTS 3 8.08 - ~J - 6
P-246
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM ~-~
FY 98-99 PROJECTS
PROPOSED IMPROVEMENTS
PAUL DIAGLE
4566 GIRARD DR.
'7'7.1'7 - 2 -11
P-247
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
PROPOSED IMPROVEMENTS
~~ i
4514 HAMMOND LN.
'7'7.1'7 - 2 - 2 0 8c 21
P-247
BARBARA HANSEL
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS ,~
PROPOSED IMPROVEMENTS
R.W. MINTER
2659 STANFORD DR.
44.04-3-8
P-248
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
PROPOSED IMPROVEMENTS
P-248
~~
KENNETH PAITSEL
2639 STANFORD DR.
44.04-3-5
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
{.1
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Orlando Av.
CHARLES & DIANNA DIETRIC
5533 HALCUN DR.
PROPOSED IMPROVEMENTS 38.0'7-5-1'7
P-249
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
t'""
i
"7519 1VI~LK-A-~VAY D.
PROPOSED IMPROVEMENTS 2 ~ ° 1 ®- ~ - 1
P-250
ROANOKE COUNTY ~.
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
.~,e
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PROPOSED IMPROVEMENTS
SHIRLEY WOODSON
X83'7 CROWN CR.
44.03-~-30
P-251
ROANOKE COUNTY "''~ I
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
PROPOSED IMPROVEMENTS
MS. ANNE ~YAELTI
1311 DEER RUN DR.
61.04-2-53
P-252
ROANOKE COUNTY `
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
LINDA STOVER BARKER
4435 WYNDALE AV.
PROPOSED IMPROVEMENTS 6.08-6-44
P-253
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
ii
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i Rt. 641
Emmett Lane
Private Road
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FRANCIS BROOKMAN
2'719 BEAVER BROOK RD.
PROPOSED IMPROVEMENTS 44.04-4-11
P-254
I~~'1_~
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
l~
PROPOSED IMPROVEMENTS
i~"~
v
DE1~INIS GUTI-IRIE
496 ~OVVER RD.
'6.0'7-3-25
P-255
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM .~
FY 98-99 PROJECTS
~~
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MRS. HOWARD
5'701 PINE ACRES LN.
PROPOSED IMPROVEMENTS 86.16 - 2 - 29
P-256
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
~~_
VIRGINIA JOHNSON
3330 CHAPARRAL DR.
PROPOSED IMPROVEMENTS 8'06-2_2 ~ 3
P-257
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
PROPOSED IMPROVEMENTS
P-258
p. i
NORMAN RONK
331'7 GARNER LN.
36.08-1-1
Rt g28 `~
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS *~ f
PROPOSED IMPROVEMENTS
JANET WALKER
5466 YALE DR.
64.02-2-25
P-259
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
t yi// 0
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PROPOSED IMPROVEMENTS
LYNN JOHNSON
4490 BRENTWOOD CT.
~6.0~-'7-24
P-260
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
PROPOSED IMPROVEMENTS
TIM KENNEDY
5546 AMBASSADOR DR.
36.20-4-32
P-261
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM r,~
FY 98-99 PROJECTS T-)
PROPOSED IMPROVEMENTS
RICHARD TAYLOR
5554 AMBASSADOR DR.
36.20-4-31
P-261
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
PROPOSED IMPROVEMENTS
JASON BEACH
1446 LORI DR.
'79.03-2-~8
P-262
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM i`}
FY 98-99 PROJECTS T
MICHAEL WHITESIDE
6116 STEEPLECHASE DR.
PROPOSED IMPROVEMENTS 86.1-2-36 & 3'7
P-263
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS ~J)
ROBERT AGEE
5361 CAVE SPRING LN.
PROPOSED IMPROVEMENTS '76.19-1-20
P-264
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS ~'
i..-
PROPOSED IMPROVEMENTS
JAMES MONEYHUN
300'7 TREE TOP LN.
8'7.09-2-40
P-265
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS "~'-~•
~~
Ora d°.~A~.
Rt ~
I
HANS-ANDREAS & STOWASSER
126 ORLANDO AV.
PROPOSED IMPROVEMENTS 3 8. 1 1- 3- 56
P-266
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
MS. ROMANUS
4206 KINGS'S CHASE DR.
PROPOSED IMPROVEMENTS 9~• ~ 8- 2- 2
P-267
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
,~' ~
1541
PROPOSED IMPROVEMENTS
PAUL SHUMAKER
MOUNTAIN HGHTS. DR.
35.04-1-1'7
P-268
~ebrook goad
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
~~`
RICHARD RADER
3582 COLONS LN.
PROPOSED IMPROVEMENTS "7'7.19 - ~ -19
P-269
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS ~ `
PROPOSED IMPROVEMENTS
R 0 NALD CALLAHAN
5138 SPRINGLAWN AV.
86.12-1-40
P-270
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS _,,,,
SARA COLE 8c I~AT~--IRYN DAMS
1529 DALMATION DR.
PROPOSED IMPROVEMENTS 36.03-1-30
P-271
DRAINAGE PROJECTS
1992 BOND ISSUE
Bond Issue $1,000,000.00
Regional Stormwater Management Master Plan (County's share) 300,000.00
Major County Drainage Projects 497,397.00
Remaining in Bond Acccount for Remedial Projects 202,603.15
1. SIERRA DRIVE/FENWICK DRIVE COMPLETED
Scope of Work: Installed an early warning device and
pump assembly. County drainage crew
pumps runoff to an adjacent watershed
Using a portable pump and fire hose.
Magisterial District: Hollins
2. GREEN VALLEY COMPLETED
Scope of Work: Installed 1700 ft. of pipe and associated
structures.
Magisterial District: Cave Spring
3. NOTTINGHAM HILLS COMPLETED
Scope of Work: Stabilize existing channel and eliminated
several critical backwater areas.
Magisterial District: Windsor Hills
4. MASON CREEK COMPLETED
Scope of Work: Removed several large islands which
contributed to localized flooding above
the 311 bridge. Installed 100 ft. of
gabion baskets for erosion protection.
Magisterial Ditsrict: Catawba
5. WOLF CREEK COMPLETED
Scope of Work: Installed concrete channel above and
below Stonebridge Circle. Project
resulted in greater capacity of existing
channel.
Magisterial District: Vinton
6. MT. VERNON HEIGHTS
Scope of Work: Installed adequate storm sewer system
alleviating flooding along Manassas and
adjacent properties.
Magisterial District: Cave Spring
7. DWIGHT HILLS
Scope of Work: Install an adequate storm sewer at intersection
of Dwight and Nover Avenue. Stormwater to
discharge into a designed channel. Staff
designed two different options. Permanent
drainage easements could not be obtained
from the property owners. Consequently
project was not completed.
Magisterial District: Hollins
8. MERRIMAN/STARKEY ROAD
COMPLETED
NOT COMPLETE
COMPLETED
Scope of Work: Reconstruct channel at critical locations adjacent
to Starkey Road and Crescent Blvd.
Magisterial District: Cave Spring
Remedial action projects have been identified as a result of the regional master plan
analysis. Projects include detention facilities, channel improvements, culvert and bridge
replacements, and other means to mitigate floods or reduce damage to flood prone areas
in Roanoke County.
In addition, the remedial action plan identified measures to account for runoff from
future development in the study area. The sixteen "high priority" watersheds are as
follows:
1. Glade Creek
2. Cole Hollow Brook
3. Mason Creek
4. Tinker Creek
5. Peters Creek
6. Carvin Creek
7. Lick Run
8. Back Creek
9. Ore Branch
10. Murray Run
11. Mudlick Creek
12. Dry Branch
13. Gish Branch
14. Butt Hollow Creek
15. Barnhardt Creek
16. Wolf Creek
As a result of the Regional Stormwater Management Master Plan, we are being
considered for a FEMA Hazard Mitigation Grant. The grant consists of 75% FEMA dollars
and 25% local, which can be in kind service. Due to the history of residential flooding, the
Carvin Creek watershed was selected for the grant application. This watershed includes
eight homes targeted, initially, for removal (Sun Valley subdivision). The master plan
identified a total of 98 homes within the limits of the 100 yr. floodplain along Carvin Creek.
The master plan also identified three possible detention pond sites, which are summarized
below:
CARO1 -approximately 2500' downstream of
Plantation Road (upstream crossing) on
Carvin Creek.
CAR02 -upstream of Peters Creek Road on
West Fork Carvin Creek.
CAR03 -retrofit of the airport drop structure on
West Fork Carvin Creek.
Reduces all discharges by approxi-
mately 20% at the Sun Valley
Subdivision.
Reduces all discharges by approxi-
mately 15% at the Sun Valley sub-
divisionand reduces all discharges
by approximately 20% on West
Fork Carvin Creek; VDOT issues;
>25' high so requires state permit.
Reduces all discharges by approxi-
mately 5% at the Sun Valley sub-
Divisionand by approximately 10%
On West Fork Carvin Creek.
CAR02 & CAR03
CAR01 & CAR03 -pond on Carvin Creek
and retrofit of Airport Drop structure.
CAR01, CAR02, & CAR03
Reduce all discharges by approxi-
mately 20% at the Sun Valley
subdivision and by 20-30% on West
Fork Carvin Creek.
Reduce all discharges by approxi-
mately 20% at the Sun Valley sub-
division -about the same as CAR01
alone.
Reduce all discharges by 25-35%
at the Sun Valley subdivision
would remove about 50 houses
from the 100-year floodplain.
The upstream ponds cannot totally mitigate the flood hazard at the Sun Valley subdivision.
Approximately 50 houses would remain in the 100-year floodplain though they would not
be flooded as frequently (i.e. by the 2 and 5 year storms). These remaining homes would
have to be purchased, relocated or floodproofed based on the flooding depths.
Based upon the master plan analysis and future flooding conditions, staff's
recommendation would be to utilize the remaining $202,603.15 within the Carvin Creek
watershed.
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ROANOKE VALLEY STORMWATER MANAGEMENT STUDY
COST ESTIMATE
STREAM: Carvin Creek
PROJECT: CARO1
PROJECT DESCRIPTION: Pond on Carvin Creek ~ 2500' downstream of
Plantation Road
ITEM QUANTITY UNIT UNIT COST TOTAL COST
Land Acquisition 5 AC $10,000 $50,000
Clearing & Grubbing 1 AC $5,300.00 $5,300
Dam Fill - 20' high, 300' lon 16000 CY $10.00 $160,000
Silt Fence 2000 LF $1.00 $2,000
Riser Footing - 10'x 10'x 1' 4 CY $110.00 $440
Riser Walls - 10'x15'xl' 23 CY $300.00 $6,900
Outlet Culvert 140 LF $525.00 $73,500
Seeding 30 MSF $39.00 $1,170
Access Road - 1000' 1000 LF $33.00 $33,000
Construction(:ost ~SSZ,.S1U
Engineering -design, inspection, surveys (25% of const) $83,078
Subtotal -X415,388
Contingency (20%) $83,078
Total 498,465
TOTAL APPROXIMATE COST $500,00]
P~\PROJECT\RX451 \ENG\COSTEST\COSTEST. W B2 06-1 an-97
PROJECT RATING SHEET
STREAM:
PROJECT NUMBER:
ESTIMATED PROJECT COST:
PROJECT DESCRIPTION:
Carvin Creek
CARD 1
$500,000
Pond on Carvin Creek - ~ 2500' downstream of
Plantation Road
Engineering Feasibility Range Weight Rating Number
Number of Structures Relieved by Project
a >20 4 10 40
.
b. Project Cost >$500,000 4 1 4
c. Design Storm 10-year 2 5
6 10
12
d. Environmental Impacts Minimal 2
e. Project Funding Comm. + outside 1 7 7
f. Permittibility Difficult 1 1 1
SubTotal 74
Intangible
4
0
0
a. Public Acceptibility 0 0
b. Heath and Safety 4 0 0
c. Aesthetics 1
1 0 0
d. Convenience 1 0 0
e. Multiple Uses 0
SubTotal
74
Total
'C/~~
%~
i ~j
~~
I)
x ~ ('~; `~
~/ ~
{~
_,~
iv
..~
--N'.J
3
~~
~`~
~-
~t
,~
~~
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d
v
~o A N o ~C,£ ~ , 1 ~ ~- 2.00
~~~Hd/ 1 •~~ ' ~` .(11X.--_._~/.J_
ROANOKE VALLEY STORMWATER MANAGEMENT STUDY
COST ESTIMATE
STREAM: West Fork Carvin Creek
PROJECT: CAR02
PROJECT DESCRIPTION: Pond on West Fork Carvin Creek upstream of Peters
Creek Road
ITEM QUANTITY UNIT UNIT COST TOTAL COST
Land Acquisition 9 AC $10,000 $90,000
Clearing & Grubbing 2 AC $5,300.00 $10,600
Dam Fill - 25' high, 300' lon 0 CY $10.00 $0
Silt Fence 500 LF $1.00 $500
Riser Footing - 15'x 15'x 1' 8.5 CY $110.00 $935
Riser Walls - 15'x25'xl' S6 CY $300.00 $16,800
Outlet Culvert 0 LF $525.00 $0
Seeding 3 MSF $39.00 $117
Access Road - 1000' 0 LF $33.00 $0
.._._ _._ ,._ n,.,.+ e11 Q QS~
l.VI1Jl1 U1.11V11 ~.va~ w++~+,~~~
Engineering -design, inspection, surveys (25% of const) $29,738
Subtotal -$148
Contingency (20%) $29,738
Total 178,428
TOTAL APPROXIMATE COST $180,000
P:IPROJECT\RX451 \ENG\COSTEST\COSTEST. W B2 O6-Jan-97
PROJECT RATING SHEET
STREAM:
PROJECT NUMBER:
ESTIMATED PROJECT COST:
PROJECT DESCRIPTION:
Carvin Creek
CAR02
$180,000
Pond on West Fork Carvin Creek upstream of Peters
Creek Road
Engineering Feasibility Range Weight Rating Number
Number of Structures Relieved by Project
a >20 4 10 40
.
b. Project Cost $100,000-$250,000 4 4 16
c. Design Storm 10-year 2 5
6 10
12
d. Environmental Impacts Minimal 2 7
e. Project Funding Comm. + outside 1 7
f. Permittibility Difficult 1 1 1
86
SubTotal
Intangible
4
0
0
a. Public Acceptibility 4 0 0
b. Heath and Safety 1 0 0
c. Aesthetics 1 0 0
d. Convenience 1 0 0
e. Multiple Uses 0
SubTotal 86
Total
J
Q~
i
ROANOKE VALLEY STORMWATER MANAGEMENT STUDY
COST ESTIMATE
STREAM: West Fork Carvin Creek
PROJECT: CAR03
PROJECT DESCRIPTION: Retrofit of Airport Drop Structure on West Fork Carvin
Creek
ITEM QUANTITY UNIT UNIT COST TOTAL COST
Land Acquisition 4 AC $10,000 $40,000
Clearing & Grubbing 2 AC $5,300.00 $10,600
Dam Fill - 20' high, 300' lon 860 CY $10.00 $8,600
Silt Fence 500 LF $1.00 $500
Riser Footing - 40'x38'xl' S7 CY $110.00 $6,270
Riser Walls - 40'x10'xl' 60 CY $300.00 $18,000
Outlet Culvert 85 LF $525.00 $44,625
Seeding 6.2 MSF $39.00 $242
Access Road - 1000' 100 LF $33.00
- ^--.. $3,300
Q, ~~ , ~-,
~.ons~rucuuu ws~ .ul~~,•~,
Engineering -design, inspection, surveys (25% of const) $33,034
Subtotal 165,171
Contingency (20%) $33,034
Total 198,205
TOTAL APPROXIMATE COST $200,000
P:\PROJECT\RJC451\ENG\COSTEST\COSTEST. WB2 06-Jan-97
PROJECT RATING SHEET
STREAM:
PROJECT NUMBER:
ESTIMATED PROJECT COST:
PROJECT DESCRIPTION:
Carvin Creek
CAR03
$200,000
Retrofit of Airport Drop Structure on West Fork Carvin
Creek
Engineering Feasibility Range Weight Rating Number
a. Number of Structures Relieved by Project 6-20 4 ~ 28
b. Project Cost $100,000-$250,000 4 4 16
c. Design Storm 10-year 2 5 10
d. Environmental Impacts Minimal 2 6 12
e. Project Funding Comm. + outside 1 7 7
f. Permittibility Minimal 1 10 10
SubTotal 83
Intangible
a. Public Acceptibility 4 0 0
b. Heath and Safety 4 0 0
c. Aesthetics 1 0 0
d. Convenience 1 0 0
e. Multiple Uses 1 0 0
SubTotal 0
Total 83
ACTION #
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGII~TIA HELD AT THE ROANOKE COUNTY ADMII~IISTRATION CENTER
MEETING DATE: July 28, 1998
AGENDA ITEM: First Reading of Ordinance to Establish Water Service Area for
Cleazbrook-U. S. Route 220 Corridor and Authorize Acquisition of
Easement
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
As a result of action taken by the Roanoke County Board of Supervisors at its April 28, 1998,
meeting, the Roanoke County Utility Department extended public water and sewer service has been
extended to the intersection of U.S. Route 220 and Indian Grave Road and to the Cleazbrook
Fire/Rescue Station. At its Apri128`~ meeting the Board also established a sewer service area for
the entire Clearbrook area sewershed, which will be served by the Indian Grave Road pump station
and force main.
On March 5, 1997, letter agreements, with proposed water connection fees, were transmitted by the
Utility Department to property owners located along the U. S. Route 220 corridor. These letter
agreements were transmitted to determine the level of interest among property owners for extension
of water service into the Cleazbrook area.
Ivlr. Randy Kingery, who owns property at 5437 Franklin Road (Tax Parcel Nos. 98.02-02-09, 9.1
& 10) and 5469 Franklin Road (Tax Parcel No. 98.02-02-08), has indicated a desire to have the
12-inch water line extended to serve his property. The proposed water connection fees for Mr.
Kingery's properties totaled $33,060.
SUMMARY OF INFORMATION:
In lieu of paying the applicable water connection fees, Mr. Kingery, in his capacity as president of
Kingery Bros. Excavating, proposes to provide labor and equipment to extend the 12-inch water
line and install a 4-inch sewer force main from their present locations at Indian Grave Road. Both
the water line and sewer force main would be extended approximately 2,600 feet along the west
side of U. S. Route 220 to serve his property. Water pipe, sewer pressure pipe, fittings, valves, fire
hydrants, paving and other appurtenant materials would be purchased and supplied by Roanoke
County.
~~
As part of the Clearbrook water and sewer service expansion project, it will be necessary to acquire
an easement across property owned by Indian Grave Partnership (Tax Parcel No. 98.02-02-1.1).
To establish connection fees for the special water service area, it is proposed that connection fees be
based on the following formula:
Connection Fee = $5,155 + [$30 x length of road frontage in excess of 100'J + $1,345
Note: $1,345 equals off-site facility fee of $2,690 with a 50 percent credit. This credit
would be forfeited in the event connection to the water system is not made during the
construction period.
The area to be served by the water line and sewer force main extension, as well as the respective
water connection fees for each property, are shown on the attached site map.
FISCAL IMPACT:
It is estimated that construction costs to extend the 12-inch water line and 4-inch sewer force main,
under standard bid conditions, would be approximately $117,000 and $53,000, respectively.
Acceptance of Mr. Kingery's proposal to install the subject water line and sewer force main, in lieu
of payment of water connection fees, would allow public water and sewer service to be extended
approximately 2,600 feet at a cost of $137,170. Proposed additional water connection fees for the
remaining properties included in the service area total $85,195. Once these connection fees have
been collected, Roanoke County would recover costs incurred for the purchase of materials to
extend the 12-inch water distribution line and 4-inch sewer force main.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors authorize a transfer of $80,000 from the Public
Works Participation Fund to purchase materials required to extend the 12-inch water line and fl-
inch force main southward along the west side of U. S. Route 220. Staff also recommends that a
special water service area be established, as shown on the attached map, and that the Board
authorize staff to acquire an easement from the Indian Grave Partnership across Tax Parcel
98.02-02-1.1.
SUB TTED B
Gary Robe son, P.E.
Utility Director
ACTION
Approved
Denied ( )
Received ( )
Referred _
to
Motion by:
APPROVED:
Elmer C. Hodge
County Administrator
Harrison
Johnson
McNamara
Minnix
Nickens
VOTE
No Yes Abstain
TAX PARCEL N0.
98.02-02-08
98.02-02-09 & 9.1
98.02-02-10
KINGERY BROS.
WATER CONNECTION FEES
98.02-02-01
98.02-02-02
98.02-02-04
98.02-02-06
98.02-02-1 1
98.02-02-12
98.02-02-13
98.02-02-16
REMAINING WATER
CONNECTION FEES
~ // --
`~V
1 `~~
2 ~ O
4 ` ~~~
6 `~
~`~O
` 16 `
~ ` ~
~ `
8 ~
PROPOSED WATE
SERVICE AREA
9
CONNECTInN FFFS
S 12,980.00
S 11,000.00
E s,oso.oo
533,060.00
X19,280.00
E 6,500.00
$ 7,190.00
S 6,500.00
~ 8,045.00
# 6,500.00
~ 12,560.00
;18,620.00
E85,195.00
10 `
11 `
~ 12
CL EARBROOK AREA
WATER & SEWER
SERVICE EXTENSION
JULY 28, 7998
~\ 13
A-072898-9
ACTION NUMBE
ITEM NUMBER
S-i
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 28, 1998
AGENDA ITEM: Request for adoption of Drainage Maintenance Projects for FY98/99.
COUNTY ADMINISTRATOR'S COMMENTS:
During the July 28, 1998 work session early this evening, the Board of Supervisors
approved the attached drainage projects for inclusion into the Drainage
Maintenance Priority List for FY98/99.
No additional funding is being requested.
Staff recommends approval of these additional drainage projects for inclusion into
the Drainage Maintenance Priority List.
Sk`JB ITTED BY: APPROVED BY:
~~~~
A ovey, Dir ctor Elmer C. Hodge
Department of Community Dev lopment County Administrator
1
si
ACTION
Approved (X) Motion by:Bob L Johnson to approve
Denied () staff recommendation
Received ( )
Referred ( )
To ( )
cc: File
Arnold Covey, Director, Community Development
VOTE
No Yes Abs
Johnson _ x _
Harrison _ x
McNamara- x
Minnix _ x _
Nickens _ x
2
~i
•
EXHIBIT "B"
PROPOSED PROJECTS
P-238 - P-271
~~
•
PROJECT
STATUS
P-242 Dean Thompson
2730 Tulip Lane
DESCRIPTION: STABILIZE OUTFACE OF STORM SEWER
ESTIMATED COST: $12,000
TAX MAP # 61.11-1-47-5
MAGISTERIAL DISTRICT: VINTON
•
P-243 Craig and Kathy Dickerson
2817 Emissary Drive
DESCRIPTION: RECONSTRUCT CHANNEL
ESTIMATED COST: $5,000
TAX MAP # 36.20-4-22
MAGISTERIAL DISTRICT: CATAWBA
P-244 Robert Lindsey
6744 Mallard Lake Drive
DESCRIPTION: REPAIR EXISTING STORM SEWER
ESTIMATED COST: $15,000
TAX MAP # 96.03-3-10
MAGISTERIAL DISTRICT: CAVE SPRING
•
's
PROJECT NAfldE STATUS
P-247 Paul Diagle
4566 Girard Drive
DESCRIPTION: REPLACE EXISTING INADEQUATE
STORM SEWER IN CONJUNCTION
WITH VDOT IMPROVEMENTS
ESTIMATED COST: $15,000
TAX MAP # 77.17-2-11
MAGISTERIAL DISTRICT: CAVE SPRING
P-248 Kenneth Paitsel
2639 Stanford Drive
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $6,000
TAX MAP # 44.04-3-5
MAGISTERIAL DISTRICT: CATAWBA
P-248 R. W. Minter
2659 Standford Drive
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $12,000
TAX MAP # 44.04-3-8
MAGISTERIAL DISTRICT: CATAWBA
•
PROJECT
P-252
P-253
STATUS ~`°
L1A1111_E
Anne Wealti
1311 Deer Run Drive
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $10,000
TAX MAP # 61.04-2-53
MAGISTERIAL DISTRICT: VINTON
Linda D. Stover Barker
4435 Wyndale Avenue
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL AND
STORM SEWER SYSTEM IN
CONJUNCTION WITH VDOT
IMPROVEMENTS
ESTIMATED COST: $10,000
TAX MAP # 76.68-6-44
MAGISTERIAL DISTRICT: WINDSOR HILLS
P-254 Francis Brookman
2719 Beaver Brook Drive
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $5,000
TAX MAP # 44.04-4.11
MAGISTERIAL DISTRICT: CATAWBA
P-255 Dennis Guthrie
4962 Bower Road
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $4,500
TAX MAP # 76.07-3-25
MAGISTERIAL DISTRICT: WINDSOR HILLS
PROJECT IyA~E STATE '~'
P-260 Lynn Johnson
4490 Brentwood Court
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $5,000
TAX MAP # 86.08-7-24
MAGISTERIAL DISTRICT: WINDSOR HILLS
P-261 Tim Kennedy
5546 Ambassador Drive
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $10,000
TAX MAP # 36.20-4-32
MAGISTERIAL DISTRICT: CATAWBA
Richard Taylor
5554 Ambassador Drive
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $10,000
TAX MAP # 36.20-4-32
MAGISTERIAL DISTRICT: CATAWBA
P-262 Jason Beach
1446 Lori Drive
DESCRIPTION: CONSTRUCT STABILE CHANNEL
ESTIMATED COST: $18,000
TAX MAP # 79.03-2-28
I ~ MAGISTERIAL DISTRICT: VINTON
PROJECT 1~lAME
.~.~,
STATUS ~
P-267 Ms. Romanus
4206 Kings Chase Drive
DESCRIPTION: STABILIZE EXISTING CHANNEL
ESTIMATED COST: $5,000
TAX MAP #97.08-02-02
MAGISTERIAL DISTRICT: CAVE SPRING
i•
P-268 Paul Shumaker
1541 Mountain Heights
DESCRIPTION: CONSTRUCT ADEQUATE CHANNEL
ESTIMATED COST: $3,500
TAX MAP # 35.04-01-17
MAGISTERIAL DISTRICT: CATAWBA
P-269 Richard Rader
3582 Colony Lane
DESCRIPTION: STABILIZE CHANNEL
ESTIMATED COST: $2,000
TAX MAP # 77.19-02-19
MAGISTERIAL DISTRICT: CAVE SPRING
•
r~
u
•
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
~~i
j
ELIZABETH UNDERWOOD
143 MISSIMER CT.
PROPOSED IMPROVEMENTS 61 • 19 -10 - 25
P-240
•
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
PROPOSED IMPROVEMENTS
~~.
DEAN THOMPSON
2'730 TULIP LN.
61.11-1-4'7.5
P-242
ROANOKE COUNTY ""~
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
6'7 44 MALLARD LAKE D R .
PROPOSED IMPROVEMENTS 9 ~ • ~ 3 - 3 - l O
P-244
RQBERT LINDSEY
Q
fi
Q
.~
o'
a
rt
PROPOSED IMPROVEMENTS
Harmon Cr.
c
N
(D
r
Q
m
TODD RANIO
820 HARMON RD.
38.08-5-6
P-246
ROANOKE COUNTY -~»~
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
Old Monor Dr. Rt, 1927
Stokes Or.
•
•
ROANOKE COUNTY f
DRAINAGE MAINTENANCE PROGRAM ~ !
FY 98-99 PROJECTS
PROPOSED IMPROVEMENTS
BARBARA HANSEL
4514 HAMMOND LN.
'7'7.1'7-2-2Q & 21
P-247
•i ~
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
KENNETH
?I
PAiTSEL
2639 STANFORD DR.
PROPOSED IMPROVEMENTS 4'4.04-3-5
P-248
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
~_~
a
'7519 1VIIL~-A-~VA~ D~.
PROPOSED IMPROVEMENTS ~ ~ ° 1 ®- ~ - 1
P-250
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
PROPOSED IMPROVEMENTS
°{ 1
MS. ANNE WAELTI
1311 DEER RUN DR.
61.04-2-53
P-252
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM ~-
FY 98-99 PROJECTS
Rt. 641
Emmett Lane
Private Road
H
C~±'1
Y *'S•
•
v
FRANCIS BROOKMAN
2'719 BEAVER BROOK RD.
PROPOSED IMPROVEMENTS 44.04-4-11
P-254
Lane
,~,~xburY
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
PROPOSED IMPROVEMENTS
~~ i
MRS. HOWARD
5'701 PINE ACRES
88.16-2-29
LN .
P-256
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
PROPOSED IMPROVEMENTS
~~I
4
NORMAN RONI~
331' GARNER LN.
36.08-1-1
P-258
Rt- g2$ \\
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM -~-
FY 98-99 PROJECTS
_,
~_ ; ;: ,
~_
0
~,
~~
~~~
t yi// Or ~
8
~~
x.;
~-
~'
PROPOSED IMPROVEMENTS
LYNN J®I-~NS~N
44~® ~~~~7'~®0~ CT.
86.08-"7-24
P-260
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
PROPOSED IMPROVEMENTS
RICHARD TAYLOR
5554 AMBASSADOR DR.
36.20-4-31
P-261
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM ,^j 1
FY 98-99 PROJECTS 'T~ ~
MICHAEL WHITESIDE
6116 STEEPLECHASE DR.
PROPOSED IMPROVEMENTS $ 6. 1_ 2- 3 6 8C 3 "7
P-263
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
PROPOSED IMPROVEMENTS
JAMES MONEYHUN
300'7 TREE TOP LN.
8'7.09-2-40
P-265
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
MS. ROMANUS
4200 KINGS'S CHASE DR.
PROPOSED IMPROVEMENTS 9~'Q$_2_2
P-267
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS
~~
PROPOSED IMPROVEMENTS
RICHARD RADER
3582 COLONY LN.
7'7.19-2-19
P-269
ROANOKE COUNTY
DRAINAGE MAINTENANCE PROGRAM
FY 98-99 PROJECTS '~.,~,
SARA COLE 8c I~ATI-IRYN DAVIS
159 DALMATION DR.
PROPOSED IMPROVEMENTS 3.03- 1 -3®
P-271
K.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JULY 28, 1998
RESOLUTION 072898-8 CERTIFYING EXECUTIVE MEETING WAS HELD
IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
an executive meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such executive meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the executive meeting which this certification resolution
applies, and
2. Only such public business matters as were identified in the motion convening
the executive meeting were heard, discussed or considered by the Board of Supervisors
of Roanoke County, Virginia.
On motion of Supervisor Johnson to adopt the Certification Resolution, and carried
by the following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. Holto , CMC
Deputy Clerk to the Board of Supervisors
cc: File
Executive Session
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JULY 28, 1998
ORDINANCE 072898-10 AUTHORIZING THE VACATION OF A PORTION
OF AN EXISTING 20-FOOT DRAINAGE EASEMENT RECORDED ON
PLAT FOR BOTETOURT SOUTH, SECTION 5, PLAT BOOK 18, PAGE 91,
AND LOCATED ON LOT 1, BLOCK 2, SECTION 1, ORCHARD PARK,
PLAT BOOK 19, PAGE 29, HOLLINS MAGISTERIAL DISTRICT
WHEREAS, by subdivision plat entitled `Plat Showing "THE ORCHARDS" Section
No. 5 "BOTETOURT SOUTH",' dated May 19, 1995, and recorded in the Clerk's Office of
the Circuit Court of Roanoke County, Virginia, in Plat Book 18, page 91, a 20-foot (20')
drainage easement was shown and created across the remaining property of F & W
Community Development Corporation; and,
WHEREAS, a portion of said remaining property, over which the drainage easement
is shown, has been subdivided and is designated as Lot 1, Block 2, Section 1, Orchard
Park, as shown on plat entitled `Plat Showing Section No. 1 "ORCHARD PARK",' dated
September 3, 1996, and recorded in the aforesaid Clerk's Office in Plat Book 19, page 29,
and further designated on the Roanoke County Land Records as Tax Map No. 40.05-5-1,
Hollins Magisterial District; and
WHEREAS, F & W Community Development Corporation is the current owner of
Lot 1, Block 2, Section 1, Orchard Park; and
WHEREAS, the drainage plan for Orchard Park Subdivision has been altered from
its original design and drainage facilities are no longer required in this location; and
WHEREAS, §15.2-2272.2 of the 1950 Code of Virginia, as amended, requires that
such action be accomplished by the adoption of an ordinance by the governing body; and,
WHEREAS, notice has been given as required by §15.2-2204 of the 1950 Code of
Virginia, as amended, and first reading of this ordinance was held on July 14, 1998; and
the public hearing and second reading of this ordinance was held on July 28, 1998.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a portion of a 20' drainage easement across property owned by F & W
Community Development Corporation, shown cross-hatched and designated as "PORTION
OF EXIST. 20' DRAINAGE EASEMENT TO BE VACATED" upon a plat entitled `Request
to Vacate 20 Foot Drainage Easement Recorded in Plat Book 18, Page 91, Botetourt
South-Section 5' and prepared by the Roanoke County Department of Community
Development, a copy of which is attached hereto as Exhibit A, be, and hereby is, vacated;
and,
2. That the County Administrator, or an Assistant County Administrator, is
hereby authorized to execute such documents and take such actions as may be necessary
to accomplish this vacation and acquisition, all of which shall be on form approved by the
County Attorney.
3. That this ordinance shall be effective on and from the date of its adoption,
and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit
Court of Roanoke County, Virginia, in accordance with Section 15.2-2272.2 of the Code
of Virginia (1950, as amended).
On motion of Supervisor Johnson to adopt the ordinance, and carried by the
following recorded vote:
2
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. Holton, CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
fT-~
~~
NOP TH
\\ +c
's_ \
ra \\
c
~xrSrrNG 2a' ~ \
WATEtd ZrNE EASEME ~,
P.13, t9 Per. 29 ~ ~ \
-n \
A
C~
v ~\
Z \\I
~ \ I
0
'~
~NORO ° A ~ g 94'5! OB &
8 G 5 36'?4'49"c'
24 BB'
REQUEST TO VACATE
20 FOOT DRAINAGE EASEMENT
Recorded in
Plat Book 18, Page 91
Botetourt South - Section 5
Located on
Lot 1, Block 2 (Tax Parcel: 40.05-5-1)
In
Orchard Park -Section 1
Recorded in
Plat Book 19, Page 29
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REQUEST TO VACATE
20 FOOT DRAINAGE EASEMENT
Recorded in
Piat Book 18, Page 91
Botetourt South - Section 5
ROANOKE COUNTY
DEPARTMENT OF
COMMUNITY DEVELOPMENT
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CORPORATION
ACTION #
ITEM NUMBER ~"~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 28, 1998
AGENDA ITEM: Request to vacate a 20-foot drainage easement recorded on plat for
Botetourt South, Section 5, Plat Book 18, Page 91, and located on Lot
1, Block 2, Section 1, Orchard Park, Plat Book 19, Page 29, (Tax Map
#40.05-5-1) and located in Hollins Magisterial District (as shown on
attached map).
COUNTY ADMINISTRATOR'S COMMENTS:
~o
The petitioner, Fralin and Waldron Community Development Corporation, the
developer of Orchard Park, Section 1, request that the Board of Supervisors vacate
the 20-foot drainage easement.
Fralin and Waldron Community Development Corporation is the owner of Lot 1,
Section 1, Orchard Park, Plat Book 19, Page 29, located in the Hollins Magisterial
District. They are requesting that the Board of Supervisors vacate a 20-foot
drainage easement no longer needed. The drainage plan for Orchard Park
Subdivision has been altered from its original design and drainage facilities are no
longer required. This vacation also allows the owners flexibility in the location of
their new residence to be constructed on Lot 1.
County staff received no objections to the vacation from the applicable county
departments. Therefore, Roanoke County is requesting that this described drainage
easement be vacated in accordance with Chapter 22, Title 15.2-2272(2), Code of
Virginia 1950, as amended.
Y
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First reading of the proposed Ordinance was held on July 14, 1998. A Public
Hearing and second reading is scheduled for July 28, 1998.
County staff recommends that the Board of Supervisors adopt the proposed
Ordinance to vacate the referenced drainage easement and instruct the County
Attorney to prepare the necessary ordinance.
ITTED BY:
~ '~-_ ~
Arnold Covey, Director
Department of Community Development
Approved ( )
Denied ( )
Received ( )
Referred ( )
To ( )
ACTION
Motion by:
pc: Paul Mahoney, County Attorney
APPROVED BY:
Elmer C. Hodge
County Administrator
VOTE
No Yes Abs
Harrison
Johnson
McNamara
Minnix
Nickens
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REQUEST TO VACATE ~ 1
20 FOOT DRAINAGE EASEMENT I ~ ~~ ~~~~
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Recorded in ~~X I St l5' P, u. E
Plat Book 18, Page 91 1 (P, s. 14 PG. 34) 1 "
Botetourt South - Section 5
Located on
Lot 1, Block 2 (Tax Parcel: 40.05-5-1}
In
Orchard Park -Section 1
Recorded in
Plat Book 19, Page 29
QRGHAR~ Pq~~,r~ ~~
(R/w ~Aaies) ~~ll/E
REQUEST TO VACATE
ROANOKE COUNTY 20 FOOT DRAINAGE EASEMENT
DEPARTMENT OF Recorded in
COMMUNITY DEVELOPMENT Plat Book 18, Page 91
~ Botetourt South - Section 5 J
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JULY 28, 1998
ORDINANCE AUTHORIZING THE VACATION OF A PORTION OF AN
EXISTING 20-FOOT DRAINAGE EASEMENT RECORDED ON PLAT FOR
BOTETOURT SOUTH, SECTION 5, PLAT BOOK 18, PAGE 91, AND
LOCATED ON LOT 1, BLOCK 2, SECTION 1, ORCHARD PARK, PLAT BOOK
19, PAGE 29, HOLLINS MAGISTERIAL DISTRICT
WHEREAS, by subdivision plat entitled `Plat Showing "THE ORCHARDS" Section No. 5
"BOTETOURT SOUTH",' dated May 19, 1995, and recorded in the Clerk's Office of the Circuit
Court of Roanoke County, Virginia, in Plat Book 18, page 91, a 20-foot (20') drainage easement was
shown and created across the remaining property of F & W Community Development Corporation;
and,
WHEREAS, a portion of said remaining property, over which the drainage easement is
shown, has been subdivided and is designated as Lot 1, Block 2, Section 1, Orchard Park, as shown
on plat entitled `Plat Showing Section No. 1 "ORCHARD PARK",' dated September 3, 1996, and
recorded in the aforesaid Clerk's Office in Plat Book 19, page 29, and further designated on the
Roanoke County Land Records as Tax Map No. 40.05-5-1, Hollins Magisterial District; and
WHEREAS, F & W Community Development Corporation is the current owner of Lot 1,
Block 2, Section 1, Orchard Park; and
WHEREAS, the drainage plan for Orchard Park Subdivision has been altered from its original
design and drainage facilities are no longer required in this location; and
WHEREAS, § 15.2-2272.2 of the 1950 Code of Virginia, as amended, requires that such
action be accomplished by the adoption of an ordinance by the governing body; and,
r
T-/
WHEREAS, notice has been given as required by § 15.2-2204 of the 1950 Code of Virginia,
as amended, and first reading of this ordinance was held on July 14, 1998; and the public hearing and
second reading of this ordinance was held on July 28, 1998.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a portion of a 20' drainage easement across property owned by F & W
Community Development Corporation, shown cross-hatched and designated as "PORTION OF
EXIST. 20' DRAINAGE EASEMENT TO BE VACATED" upon a plat entitled `Request to Vacate
20 Foot Drainage Easement Recorded in Plat Book 18, Page 91, Botetourt South-Section 5' and
prepared by the Roanoke County Department of Community Development, a copy of which is
attached hereto as Exhibit A, be, and hereby is, vacated; and,
2. That the County Administrator, or an Assistant County Administrator, is hereby
authorized to execute such documents and take such actions as may be necessary to accomplish this
vacation and acquisition, all of which shall be on form approved by the County Attorney.
3. That this ordinance shall be effective on and from the date of its adoption, and a
certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke
County, Virginia, in accordance with Section 15.2-2272.2 of the Code of Virginia (1950, as
amended).
g:attorney\wgr~agenda\drainagebrchard.ord
2
T~
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, JULY 28, 1998
ORDINANCE 072898-11 TO CHANGE THE ZONING CLASSIFICATION OF
A .709-ACRE TRACT OF REAL ESTATE LOCATED ON ROUTE 460
BETWEEN TRAIL DRIVE AND WEST RURITAN ROAD (PORTION OF TAX
MAP NOS. 50.05-1-19 AND 50.05-1-20) IN THE HOLLINS MAGISTERIAL
DISTRICT FROM THE ZONING CLASSIFICATION OF C-1 TO THE
ZONING CLASSIFICATION OF C-2 WITH CONDITIONS UPON THE
APPLICATION OF CICERO HALL, JR.
WHEREAS, the first reading of this ordinance was held on June 23, 1998, and the
second reading and public hearing were held July 28, 1998; and,
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on July 7, 1998; and
WHEREAS, legal notice and advertisement has been provided as required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the zoning classification of a certain tract of real estate containing .709
acre, as described herein, and located on Route 460 between Trail Drive and West
Ruritan Road, (Portion of Tax Map Numbers 50.05-1-19 and 50.05-1-20) in the Hollins
Magisterial District, is hereby changed from the zoning classification of C-1, Office District,
to the zoning classification of C-2, General Commercial District.
2. That this action is taken upon the application of Cicero Hall, Jr.
3. That the owner of the property has voluntarily proffered in writing the
following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby
accepts:
1
1) Use of the property will be limited to:
a) Personal Services
b) All uses permitted in the C1 zoning district.
2) The proposed parking area shown on the preliminary layout will be
developed, and cross easements will be established, to allow the future connection of the
parking area to the adjacent site designated "New Parcel C-1" on the Preliminary
Subdivision Plat prepared for ACW Management Corporation, dated June 16, 1998.
3) The architecture, design and materials of the proposed building will
substantially conform to the photograph entitled "Exhibit A" submitted for review to the
Roanoke County Planning Commission on July 7, 1998.
4. That said real estate is more fully described as follows:
BEGINNING at Corner #1, said point located on the northerly right-of-way of Trail
Drive, said point also being the easterly property line of property of Robert A. and
Patricia C. Hope; thence leaving Trail Drive and with Hope, N 75 deg. 08' 25" W
135.65 feet to Corner #2, said point being the southwesterly corner of remaining
property of Cicero H. Hall, Jr. and Doris B. Hall; thence leaving Hope and with Hall,
N 28 deg. 03' 25" W 30.91 feet to Corner #3, said point being the northwesterly
corner of New Parcel C-1; thence leaving remaining property of Hall and with the
southerly boundary of New Parcel C-1, N 50 deg. 26' 25" E 278.51 feet to Corner
#4, said point being the southeasterly corner of New Parcel C-1, said point also
located on the northerly right-of-way of U.S. Route 460; thence leaving Parcel C-1
and with the northerly right-of-way of Route 460 for the following 3 courses; thence
with a curve to the left which said curve is defined by a delta angle of 0 deg. 25' 22",
a radius of 2,704.79 feet, an arc of 19.95 feet, a chord of 19.95 feet and bearing S
37 deg. 58' 01" E to Corner #5; thence S 70 deg. 35" W 10.68 feet to Corner #6;
thence S 40 deg. 26' 25" E 72.18 feet to Corner #7; thence with a curve to the right,
which said curve is defined by a delta angle of 87 deg. 52' 00", a radius of 30.00,
an arc of 46.01, a chord of 41.63 and being S 03 deg. 29' 35" W to Corner #8, said
point located on northerly right-of-way of Trail Drive; thence leaving U. S. Route
460 and with Trail Drive for the following 2 courses; S 47 deg. 35' 35" W 119.74
feet to Corner #9; thence with a curve to the left, which curve is defined by a delta
angle of 29 deg. 20' 00", a radius of 100.00, an arc of 51.20, a chord of 50.64 and
bearing S 32 deg. 45' 35" W to Corner #1, the place of Beginning and containing
30,870 square feet (.709 acre).
5. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Johnson to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson
NAYS: None
A COPY TESTE:
Brenda J. Holto , CMC
Deputy Clerk to the Board of Supervisors
cc: File
Arnold Covey, Director, Community Development
Terry Harrington, County Planner
John W. Birckhead, Director, Real Estate Assessment
Paul M. Mahoney, County Attorney
3
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PETITIONER: CICERO HALL, JR.
CASE NUMBER: 22-7198
Planning Commission Hearing Date: July 7, 1998
Board of Supervisors Hearing Date: July 28, 1998
A. REQUEST
Petition of Cicero Hall Jr. to rezone .709 acres from C-1 to C-2 to construct a dry
cleaning business, located on Route 460 between Trail Drive and West Ruritan
Road, Hollins Magisterial District
B. CITIZEN COMMENTS
Four citizens from the Trail Drive neighborhood spoke to the Commission expressing
opposition to the rezoning. Specific concerns cited were (1) the modification of the
request to delete the speculative retail space was a delaying tactic to get C-2 zoning
on the site; concern for domino effect of more intensive C-2 uses; (2) there in no
community need for a dry cleaners; (3) character and intensity of subsequent uses if
dry cleaners closes; (4) 56% of neighborhood residents are retired; incompatible with
the neighborhood; (5) traffic problems with site, specifically lack of adequate
deceleration lane for west bound traffic turning onto Trail Drive; (6) heavy Route 460
traffic during peak hours; (7) existing C-1 zoning is perfect for the site, allows
transition between neighborhood and Route 460; (8) approval of the use will
constitute spot zoning; (9) the proposed use will be within sixty feet of the first house
on Trail Drive; (10) traffic on Trail Drive is already heavy due to people avoiding
peak hour early morning backups on West Ruritan; (11) children in neighborhood.
One citizen spoke in support of the proposal expressing the opinion that you cannot
stop progress.
C. SUMMARY OF COMMISSION DISCUSSION
Todd Ross requested clarification on C-2/R-1 buffer requirements. Mr. Harrington
responded that a minimum 25 foot buffer would be installed between the proposed
use and the first home on Trail Drive. Evergreen trees and a six foot high stockade
fence would be installed within the buffer.
Mr. Ross asked the petitioner/owner if he would be willing to proffer the architecture
and building materials shown on the photo submitted to the Commission. Mr.
Edwards, representing the dry cleaners said he was agreeable to that type of proffer
and was also agreeable to proffering that a cross easement would be established to
allow the future connection of the parking area to the adjoining C-1 site.
Mr. Thomason asked if there would be any outside storage. Mr. Edwards said there
would not be any goods or materials stored outside.
~~
D. PROFFERED CONDITIONS
1) Use of the property will be limited to:
a) Personal Services
b) All uses permitted in the C1 zoning district
2) The proposed parking area shown on the preliminary layout will be developed, and
cross easements will be established, to allow the future connection of the parking
area to the adjacent site designated "New Parcel C-1" on the Preliminary
Subdivision Plat prepared for ACW Management Corporation, dated June 16,
1998.
3) The architecture, design and materials of the proposed building will substantially
conform to the photograph entitled "Exhibit A" submitted for review to the Roanoke
County Planning Commission on July 7, 1998.
E. COMMISSION ACTION(S)
Mr. Ross moved approval of the request with the acceptance of the proffered
conditions. He commented that the proposed uses are no more intensive than uses
that are otherwise allowed in C-1 districts. Some uses such as banks with ATM's
could also have more traffic at much later hours that the dry cleaners. Mr. Robinson
concurred that many C-1 uses could be more intensive. Ms. Hooker commented that
it was unrealistic that the parcel would remain undeveloped or would be developed
residentially. She believes that the dry cleaners is an appropriate transitional use
separating the R-1 single family neighborhood from the intensity of Route 460. The
motion to approve carried with the following roll call vote:
AYES: Ross, Hooker, Thomason, Robinson
NAYS: None
ABSENT: Witt
F. DISSENTING PERSPECTIVE
None.
G. ATTACHMENTS: _ Concept Plan _ Vicinity Map
_ Staff Report _ Other
~-
errance Harrington, Secretary
Roanoke County Planning Commission
County of Roanoke ~"
Department of Planning and Zoning
Memorandum
To: Planning Commission
From: David Holladay
Date: July 2, 1998
Re: Modified request for Cicero Hall property
On June 2, 1998, the Roanoke County Planning Commission recommended denial of the request
to rezone 2.03 acres from C1 to C2 in order to construct a dry cleaners and retail sales. The
applicant has modified the request, and has asked the Planning Commission to reconsider the
new proposal on July 7, 1998. We have scheduled a new public hearing for this date and have
notified adjacent property owners and persons who spoke at the original hearing of this new
request.
The modified request is to rezone .71 acres from Cl Office District, to C2, General Commercial
District, to construct a dry cleaners (personal services). The area proposed for rezoning is the
western portion of the property, with a proposed entrance from Trail Drive. The speculative
retail building has been omitted from the rezoning proposal. The zoning of that portion of the
property would remain C-l . Most of the issues and analysis from the June 2 staff report for case
#18-6/98 still apply to this modified request. For reference, a copy of the previous staff report is
attached.
The applicant has proffered the following conditions for this modified request:
I, Cicero H. Hall, Jr., hereby proffer the following condition of the property shown as
Parcel B-1, .709 acres on the Preliminary Layout for A Cleaner World, prepared by
Lumsden Associates, dated June 11, 1998:
1) Use of the property will be limited to:
a) Personal5ervices
b) All uses permitted in the C 1 zoning district
•
The Roanoke County Comprehensive Plan designates the area as Neighborhood Conservation.
Since the adoption of the Comprehensive Plan in 1985, the adjoining neighborhood has remained
stable. Roanoke County rezoned these Route 460 frontage parcels to C-1 in 1992 recognizing
that single family homes may not be a desirable future land use along Route 460.
Land uses currently permitted on the property are more consistent with the Transition
designation of the Comprehensive Plan. The Transition designation identifies areas along
highway frontages which serve as a buffer between high intensity development and low intensity
development. The applicant has proffered to use the property only for personal services, and C1
permitted uses. The current conditional request is for a low intensity C2 use, which would serve
as a transition between the high intensity commercial corridor and the adjoining neighborhood.
Typically hours of operation for dry cleaners and traffic patterns are similar for other types of
office uses.
The zoning ordinance will require screening and buffering between the proposed dry cleaners
and the adjacent residential use. The submitted concept plan shows a 25-35 foot proposed
buffer. Vegetation and/or a fence will be required within the buffer.
The unknown variables from the previous request have been largely omitted. Information on the
proposed building /architectural design has not been submitted or proffered, nor has information
been proffered on the type, location or quality of landscaping proposed. In evaluating this
request on July 7, the Commission may want to consider the necessity of proffers in these areas.
•
•
•
PETITIONER: Cicero Hall, Jr.
CASE NUMBER: 18-b/98
PART I
•
A. EXECUTIVE SUMMARY
This is a conditional request to rezone 2.03 acres from Cl, Office District to C2, General
Commercial District. The purpose of the request is to construct two buildings, one for a dry
cleaning service (personal services) and one for retail sales. The site lies within the
Neighborhood Conservation future land use designation of the Roanoke County Comprehensive
Plan. The proposal does not conform with the policies and guidelines of the Neighborhood
Conservation land use designation.
B. DESCRIPTION
Cicero Hall, Jr. petitions to rezone 2.03 acres from C1 Office District to C2 General Commercial
District, with conditions, to allow construction of a dry cleaning service (personal services) and a
retail sales building. The property is located in the 3800 block of U.S. 460, Challenger Avenue,
in the Hollins Magisterial District. The property has frontage on Challenger Avenue, Trail Drive
and West Ruritan Road.
C. APPLICABLE REGULATIONS
Personal Services and Retail Sales are allowed by right in the C2 zoning district.
Virginia Department of Transportation (VDOT) entrance permit is required for new commercial
entrances.
Site development review by County staff and VDOT is required.
,»~+'
~' .~
STAFF REPORT ~ Q
PREPARED BY: David Hollada
DATE: 6/2/98
PART II
A. ANALYSIS OF EXISTING CONDITIONS
Backsround - In 1989, PMI, Inc. petitioned to amend the future land use map designation of this
property from Neighborhood Conservation to Transition, and to rezone the property from RE,
Residential Estates to B3, Business, to construct a convenience store with gas station and car
wash. The proposal was strongly opposed by the neighbors, and PMI withdrew the petition prior
to the Planning Commission public hearing.
During the 1992 comprehensive rezoning of Roanoke County, the zoning district of the property
was changed from RE, Residential Estates to Cl, Office District. Written comments specific to
D
. this property were received from Roanoke County Department of Economic Development
suggesting the zoning change to C1, and from Mr. Hall, the owner, suggesting the zoning change
to C2. `~
During the citizen participation process for the update of the Comprehensive Plan, participants
from the Bonsack Community Planning Area suggested that the north side of U.S. 460,
Challenger Avenue remain as residential, while the south side be developed as commercial, with
the highway serving as a buffer. They also acknowledged the need to allow economic
development in the U.S. 460 corridor, and the need for cooperation between Roanoke County,
Botetourt County, and Roanoke City in regards to future development of the U.S. 460 corridor.
Tot~o_~ra_phy/Ve~etation -The site slopes gradually up from U.S. 460 to the northwest. The slope
increases slightly on the northern portion of the property. Vegetation consists of a grass lawn
and field, with numerous mature trees surrounding a single family residence and accessory
buildings.
Surrounding Neighborhood -Frontage property on U.S. 460, across Trail Drive, is zoned Cl and
contains a vacant residential house. Adjoining properties to the west are zoned R1, and contain
single family homes. Frontage property on U.S. 460, across West Ruritan Road is zoned R1, and
contains a single family home. Two properties across U.S. 460 are zoned Rl and contain single
family homes. Properties across U.S. 460, at the intersection of Trail Drive, are zoned C2 and
contain the Bank of Botetotu~t and the Fast Break Food Mart.
B. ANALYSIS OF PROPOSED DEVELOPMENT
Proffered Conditions -The petitioner has proffered the following conditions:
Commercial uses as listed below shall not be allowed on the property:
a. Automobile dealership, new
b. Automobile repair services, minor
c. Gasoline Station
d. Kennel, commercial
2. Industrial uses as listed below shall not be allowed on the property:
a. Recycling centers and stations
3. Miscellaneous uses as listed below shall not be allowed on the property:
a. Amateur radio tower
b. Broadcasting tower
c. Parking facility
Site Layout/Architecture - As mentioned above, two buildings are proposed. The proposed dry
cleaning service is a 3,264 square foot building, located on the southwestern side of the site. The
11,250 square foot retail sales building would be located 30 feet to the northeast of the dry
cleaners. Buffer yards and screening are required between the proposed commercial uses and
adjoining residential land uses. A "Type D" screening and buffer yard would be required for this
development.
. - ~ p v
. The concept plan depicts a typical maximum use of the property for buildings, parking lots,
buffer yards, and a stormwater detention pond. It appears that most of the site would be graded ~~.
for the proposed improvements. While this represents a significant change from the existing
conditions, development of the site for use(s) allowed by the current C1 zoning district could
very likely result in a similar development design.
At the time of this report, no architectural plans have been submitted.
Access/Traffic Circulation - As indicated on the concept plan, the two proposed structures would
share a combined parking lot, access driveways, and interior traffic circulation. A total of 72
parking spaces are proposed. This exceeds the zoning ordinance requirements of 68 spaces based
on the proposed square footage of the personal services and retail sales.
Entrances are proposed from Trail Drive and West Ruritan Road. No entrance is proposed from
U.S. 460. Roanoke County engineering staff have recommended that the proposed entrance from
West Ruritan Road be located as far as possible from U.S. 460.
1996 VDOT traffic count on U.S. 460 was 29,000 vehicles per day.
Fire & Rescue/Utilities -Fire and rescue service would continue as currently provided.
Public water is available from a 12 inch line located along the front of the property. Sanitary
sewer is available at the intersection of Trail Drive and U.S. 460.
Communit~Meetin,g_.- At the time of this report, the petitioners have scheduled a community
meeting to beheld at Villa Heights Baptist Church, at 7:00 p.m. on Thursday, May 28. The
results of this meeting will be discussed at the June 2 Planning Commission public hearing.
C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN
The site lies within the Neighborhood Conservation future land use designation of the Roanoke
County Comprehensive Plan. The Neighborhood Conservation designation delineates residential
neighborhoods and existing development patterns that are to be conserved. The proposal does
not conform with the policies and guidelines of the Neighborhood Conservation Land use
designation.
D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARDS
The site appears to have ample space to allow the proposed development. Typical parking
standards, landscape areas, and buffer yard areas are depicted on the concept plan. As mentioned
above, the property is currently zoned Cl. Development of the property for uses allowed in the
Cl district could very likely result in a similar development design.
•
•
PART III
A. STAFF CONCLUSIONS
The proposal does not conform with the policies and guidelines of the Roanoke County
Comprehensive Plan. The 1985 Comprehensive Plan designates the area as Neighborhood
Conservation. While much has changed along the U.S. 460 comdor since adoption of the
Comprehensive Plan, the adjoining neighborhoods to the northwest have remained stable.
r~
During the citizen participation process for the update of the Comprehensive Plan, participants
from the Bonsack Community Planning Area suggested that the north side of U.S. 460,
Challenger Avenue remain as residential, while the south side be developed as commercial, with
the highway serving as a buffer. They also acknowledged the need to allow economic
development in the U.S. 460 comdor, and the need for cooperation between Roanoke County,
Botetourt County, and Roanoke City in regards to future development of the U.S. 460 comdor.
A 1989 rezoning request, to allow construction of a gas station/convenience store, generated
significant neighborhood interest and concern over development of this site. The neighbors were
concerned not so much with whether the site would be developed for commercial use, but the
intensity of the land use with respect to hours of operation, noise, lighting, etc. The petitioner
has proffered to exclude some C2 permitted uses, specifically gas stations, from the
development. While these proffers limit the intensity of development, a significant amount of
C2 uses would still be permitted, if the property were rezoned.
Considering the existing development patterns, traffic, and future growth along the U.S. 460
corridor, encouraging single family homes on the frontage properties may not be practical. The
petitioner's site is currently zoned C1. The land uses permitted in the C1 district are more
consistent with the Transition future land use designation of the Comprehensive Plan than with
the Neighborhood Conservation designation. The Transition designation identifies areas along
highway frontage which serve as a buffer between high intensity development and low intensity
development. In order for the petitioner's frontage property to serve as a buffer, or transition
between U.S. 460 and the adjacent neighborhoods, the zoning district should remain C1.
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.. ~ Cicero 3-faCC, ,fir.
3814 Challenger .~lve.
', ~ R.oano~e, 'V~ 24012
June 12, 1998
Terrance L. Harrington
Director of Planning County of Roanoke
Dept. of Planning and Zoning
PO Box 29800
Roanoke, VA 24018-0798
RE: Petition of Cicero Hall, Jr. to rezone 2.03 Acres from C-1 to C-2, Located on Rt. 460
between Trail Drive and West Ruritan Rd.
Dear Mr. Harrington:
I would like to request that the above referenced rezoning petition be sent back to the Planning
Commission. There has been a significant change in the petition to rezone. The new zoning
request will be to rezone approximately 30,000 square feet on the western most end of the 2.03
acre site to C-2. The balance of the parcel would remain C-l. The C-2 designation is needed m
order to construct a Dry Cleaning business. My desire is to amend my previous application to
rezoning only a portion of the property. If there are any other questions, please do not hesitate to
call.
Thank you, _ - _ ~~~ ~~
~~ ~ J
Cicero Hall Jr.
Cicero ~-CaCC, ,Jr.
3814 C~iallenger .~.ve.
Roanoke, `V.~ 24oi2
June 30, 1998
Terrance L. Harrington
Director of Planning County of Roanoke
Dept. of Planning and Zoning
PO Box 29800
Roanoke, VA 24018-0798
341596 T
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RE.• Petition of Cicero Hall, Jr. to rezone certain property located on Rt.460 East at Trail Dr.
Dear Mr. Harrington:
I Cicero Hall, Jr. hereby proffer the following conditions for the property shown as parcel B-1,
.709 acres on the preliminary layout for a Cleaner World, prepared by Lumsden Associates dated
June 11, 1998;
1. Use of the property will be limited to:
A. Personal Services
B. All uses permitted in the C-1 zoning District
proposed
2. The p~~~dtc parking area shown on the preliminary layout will be developed, and
cross easements will be established, to allow the future connection of the parking area
to the adjacent site designated "New Parcel C-1" on the Preliminary Subdivision Plat
prepared for ACW Management Corporation, dated June 16, 1998.
3. The architecture, design and materials of the proposed building will substantially
conform to the photograph entitled "Exhibit A" submitted for review to the Roanoke
County Planning Commission on July 7, 1998.
If there are any other questions, please do not hesitate to call.
Thank you,
4,.
Cicero H. Hall, Jr.
P: WG'11WDP~DP&Harr2l.doc
07/13!98
•
~J
COUNTY OF ROANOKE
DEPT. OF PLANNING AND ZONING
5204 Bernard Dr.•.,
P.O. Box 29800
Roanoke, VA 24018
t 540' 772-zosa Fa.x t54o ~ 772-21 08
For staff use only -
date geceivsd:'~ re-s.Fiy~ed by:
a plication fee: PC'eZ~ date:
cYi, ~~ / ~~~~
placards issued: Bn` te:
'~% ~,3
Case Numher: ~ ./~
Location of propery: Tax Map Number: 50 .05-1-19 & 50.05-1-20
On Route 460 between Trail Dr. t~~iagisterial District:. Hollins
and-West Ruritan Road
Community Planning Area: Sonsack
Size of rc sl: Existing Zoning: C-1 '
,~~~ acres Existing Land Use: 50.05_1-19 Residential ~~
sq.ft. 50.05 1-20 Vacant
Proposed Zoning: C-2
Proposed Land Use: Personal services
~~ .fit.::: i :;,t
. r~-r to:.
•Variance of.Section(s) •. ~''.'o.f~'the..Roano.k.•e.~C.o.u'nty.Zoning• Ordinanc_ In c ~_ ~I
for Staff Usa Oniy
Use Type:
Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district?
YES x NO lF N0, A VARIANCE IS REQUIRED FIRST.
Does the parcel meet the minimum criteria for t:~~e requested Use Type? YES x NO
IF N0, A VARIANCE IS REQUIRED FIRST. .
!f rezoning request, are conditions being proffered with this request? YES x NO
Is the application complete? Please check if encicsed. APPLICATION WILL NOT SE ACCEPTED IF ANY OF
THESE ITEMS ARE MISSING OR INCOMPLETE.
ors v fvs v ws v
Consultation x 8 1l2" x 1 1' concept plan x Application fee
~.~
x Application x:":.~ Metes and bounds description Proffers, if applicaole
x ``~~~ Water and Bawer a lication Adjoining property owners
Justification pp
l hereby certify that l am either the owner of the property or the owner's agent or contract purchaser and
am acrrng with the knowledge and consen~t/of the own~er~.
Owner's Signature: ~ ~`-"~.-~~ ,'J c.~
ra
Item I
The request for rezoning is being made to allow construction of two (2) buildings; one to
be used for a dry cleaning business and one for retail sales as allowed by C-2, General
. Commercial District Zoning. Development of the site is intended to serve the needs of the
surrounding area. The tenants for the retail sales use are unknown at this time. The site is
adjacent to U.S. Route 460 which is a major thoroughfare. -"
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Item II
The site is designated for neighborhood conservation by the Roanoke County
Comprehensive Plan; however, under the 1992 Roanoke County rezoning, the site was
zoned C-1. Site development regulations are designed to ensure compatibility with
adjoining land uses.
Item III
As stated, the request for rezoning is being made to allow operation of a dry cleaning
business and a retail sales area. The dry cleaning business plans to operate from 7 AM to
6 PM, Monday through Saturday. The retail sales area would normally operate from
10:00 AM to 9:00 PM Monday through Saturday. Traffic accessing the site would be
expected to be spread throughout the day.
The proposed use of the site would not require intense lighting. Only lighting that is
necessary for safe pedestrian and vehicle travel would be installed. Buffer areas as
required by the zoning ordinance will provide protection for adjacent properties against
lighting or noise carryover.
The rezoning of the property should not place additional demands on water or sewer
systems. The rezoning also should not impact f re and rescue resources, park facilities nor
schools. It is expected that earthwork on the site can be designed to balance, thereby
eliminating the need to transport excess material offsite.
A Cleaner World is a cleaning business that strives to provide top quality service to its
customers.. Employees accept cleaning items at the customer's automobile and deliver
cleaned garments back to the customer's automobile. The business realizes that top
quality service will keep customers returning for business. The business hopes to be able
to rent the retail space to other compatible service or sales businesses.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY,
JULY 28, 1998
ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A
.709-ACRE TRACT OF REAL ESTATE LOCATED ON ROUTE 460
BETWEEN TRAIL DRIVE AND WEST RURITAN ROAD (PORTION
OF TAX MAP NOS. 50.05-1-19 AND 50.05-1-20) IN THE
HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING
CLASSIFICATION OF C-1 TO THE ZONING CLASSIFICATION
OF C-2 WITH CONDITIONS UPON THE APPLICATION OF
CICERO HALL, JR.
WHEREAS, the first reading of this ordinance was held on June 23,
1998, and the second reading and public hearing were held July 28, 1998;
and,
WHEREAS, the Roanoke County Planning Commission held a public
hearing on this matter on July 7, 1998; and
WHEREAS, legal notice and advertisement has been provided as
required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the zoning classification of a certain tract of real
estate containing .709 acre, as described herein, and located on Route
460 between Trail Drive and West Ruritan Road, (Portion of Tax Map
Numbers 50.05-1-19 and 50.05-1-20) in the Hollins Magisterial District,
is hereby changed from the zoning classification of C-1, Office District,
to the zoning classification of C-2, General Commercial District.
2. That this action is taken upon the application of Cicero Hall,
Jr.
3. That the owner of the property has voluntarily proffered in
writing the following conditions which the Board of Supervisors of
Roanoke County, Virginia, hereby accepts:
U:\WPDOCS\AGENDA\ZONING\HALL.CIC
Ta
1) Use of the property will be limited to:
a) Personal Services
b) All uses permitted in the C1 zoning district.
2) The proposed parking area shown on the preliminary layout
will be developed, and cross easements will be established, to allow the
future connection of the parking area to the adjacent site designated
"New Parcel C-1" on the Preliminary Subdivision Plat prepared for ACW
Management Corporation, dated June 16, 1998.
3) The architecture, design and materials of the proposed
building will substantially conform to the photograph entitled "Exhibit
A" submitted for review to the Roanoke County Planning Commission on July
7, 1998.
4. That said real estate is more fully described as follows:
BEGINNING at Corner #l, said point located on the northerly right-
of-way of Trail Drive, said point also being the easterly property
line of property of Robert A. and Patricia C. Hope; thence leaving
Trail Drive and with Hope, N 75 deg. 08' 25" W 135.65 feet to Corner
#2, said point being the southwesterly corner of remaining property
of Cicero H. Hall, Jr. and Doris B. Hall; thence leaving Hope and
with Hall, N 28 deg. 03' 25" W 30.91 feet to Corner #3, said point
being the northwesterly corner of New Parcel C-1; thence leaving
remaining property of Hall and with the southerly boundary of New
Parcel C-1, N 50 deg. 26' 25" E 278.51 feet to Corner #4, said point
being the southeasterly corner of New Parcel C-1, said point also
located on the northerly right-of-way of U.S. Route 460; thence
leaving Parcel C-1 and with the northerly right-of-way of Route 460
for the following 3 courses; thence with a curve to the left which
said curve is defined by a delta angle of 0 deg. 25' 22", a radius
of 2,704.79 feet, an arc of 19.95 feet, a chord of 19.95 feet and
bearing S 37 deg. 58' O1" E to Corner #5; thence S 70 deg. 35" W
10.68 feet to Corner #6; thence S 40 deg. 26' 25" E 72.18 feet to
Corner #7; thence with a curve to the right, which said curve is
defined by a delta angle of 87 deg. 52' 00", a radius of 30.00, an
arc of 46.01, a chord of 41.63 and being S 03 deg. 29' 35" W to
Corner #8, said point located on northerly right-of-way of Trail
Drive; thence leaving U. S. Route 460 and with Trail Drive for the
following 2 courses; S 47 deg. 35' 35" W 119.74 feet to Corner #9;
thence with a curve to the left, which curve is defined by a delta
angle of 29 deg. 20' 00", a radius of 100.00, an arc of 51.20, a
chord of 50.64 and bearing S 32 deg. 45' 35" W to Corner #1, the
U:\WPDOCS\AGENDA\ZONING\HALL.CIC
T-
place of Beginning and containing 30,870 square feet (.709 acre).
5. That this ordinance shall be in full force and effect thirty
(30) days after its final passage. All ordinances or parts of ordinances
in conflict with the provisions of this ordinance be, and the same hereby
are, repealed. The Zoning Administrator is directed to amend the zoning
district map to reflect the change in zoning classification authorized
by this ordinance.
U:\WPDOCS\AGENDA\ZONING\HALL.CIC
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ERTY OF
R. & DORIS B
0.05-1-18
ED R-1
HALL
~~
~ ~~
ti~
21S B. HALL
C-1
~ CA
PROPERTY OF ACW
JAMES SWORTZ
\TAX #50.01-1-4
ZONED R-1
~~ ~
/,~
~~
PROPERTY OF
HENRY AND MARY FIELDS
TAX #50.05-1-6
ZONED R-1
W
PRELIMINARY LAYOUT
FOR
CLEANER WORLD
LOCATED ON
PROPOSED PARCEL B-1
(0.709 ACRES)
PREPARED FOR
MANAGEMENT CORP.
ROANOKE COUNTY, VIRGINIA
SCALE: 1" = 60' DATE: 11 JUNE 1998
LUMSDEN ASSOCIATES, P.C.
ENGINEERS - SURVEYORS -PLANNERS
ROANOKE, VIRGINIA coMM# gs-i~~
~--~
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_ _
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_ _
AGENDA ITEM NO. ~Z
APPE CE RE VEST
Q -
_ __
,PUBLIC HEARING ORDINANCE CITIZENS COMMENTS
_.
SUBJECT: ~ ~~.~ ti L .7c' `/ ,4l'+~.t'S ~~E `~~ ~ ,~~ TRAIL ~?~-~16-c
= I would like the Chairman of the Board of Supervisors to recognize me during the
_ meeting on the above matter so that I may comment. __
WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS
FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED
BELOW: c
_ ^ Each speaker will be given between three to five minutes to comment
whether speaking as an Individual or representative. The Chairman will
decide the time Ilmit based on the number of citizens speakin on an issue,
and will enforce the rule unless instructed by the majority ofgthe Board to
c do otherwise.
_ ~_
^ Speaker will be limited to a presentation of their point of view only.
= Questions of clarification may be entertained by the Chairman.
_ _
^ All comments must be directed to the Board. Debate between arecognized
__ speaker and audience members is not allowed. __
=_ _
^ Both speakers and the audience will exercise courtesy at all times. _
^ S~ieakers are requested to leave any written statements and/or comments c
with the clerk.
^ INDIVIDUALS .SPEAKING ON BEHALF OF AN ORGANIZED GROUP =
SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c
ALLOWING THE INDIVIDUAL TO REPRESENT THEM.
PLEASE PRINT LEGIBLY AND GIVE
_ TO THE CLERK _
_ _
,,--~ "'
NAME ~~ -
__
ADDRESS ~~!~'" ? 5 ~j?~- I ~ ~~ ~/~' ~ hl
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PHONE ~ ~ ? -~- G* ~ 2~ S c
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- -
- -
- -
- -
- -
- ~ -
_ ~ _
AGENDA ITEM NO.
APPE CE REQUEST
__
PUBLIC HEARING ORDINANCE CITIZENS COMMENTS
__ _
-_
SUB CT• t
I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS
c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED
BELOW:
^ Each speaker will be given between three to five minutes to comment c
whether speaking as an individual or representative. The Chairman will c
decide the time limit based on the number of citizens speakin on an issue,
and will enforce the rule unless instructed by the majority ofgthe Board to
do otherwise. -..
- "_
^ Speaker will be limited to a presentation of their point of view only.
Questions of clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between arecognized
__ speaker and audience members is not allowed.
c
^ Both speakers and the audience will exercise courtesy at all times. _
^ Speakers are requested to leave any written statements and/or comments
vnth the clerk.
_
^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP
c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c
ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _
c
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _
_ _
_ _
c
NAME l~'A ~. r ~t U/ . ; ~~; _ ~, ~' = f
_
ADDRESS ~~ ~ ~~0 ~ fir- ~ ~ h R!~ r ~,~ `~ p~,% r °- ;~,< ~ -
;;
PHONE ~' ~j ~ ~ ~ `/
mllliiilllllllllllllillllllllllllliillilllilllllllllllllllillillillllllililllllllllllllltllillllllllilllllllllillllllillllllillllm
U 111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111~
_ _
_ _
_ _
_ _
_ _
AGENDA ITEM NO.
_ _
_ _
APPE CE REQUEST -
_ _
PUBLIC HEARING ORDINANCE CITIZENS COMI~~NTS
SUBJECT: - ~-~' -
I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment.
WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS
FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED
BELOW:
^ Each speaker will be given between three to five minutes to comment
whether speaking as an individual or representative. The Chairman will c
decide the time limit based on the number of citizens speaking on an issue,
and will enforce the rule unless instructed by the majority of the Board to
do otherwise. .
^ Speaker will be limited to a presentation of their point of view only.
Questions of clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized
speaker and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times. _
^ Speakers are requested to leave any written statements and/or comments
with the clerk. -
^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP
c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP
ALLOWING THE INDIVIDUAL TD REPRESENT THEM.
PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK
_ _
NAME ,'
.~
ADDRESS _ ~~~ 3 / !~.~.~`~.~'; T ~~, ~ ~',°~ ::; , 4.:c„~~' ~`~ , ~ _s~,
PHONE ~~~ ~ ~'
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- -
- -
_ -
s AGENDA ITEM NO. ~ ~-
APPE CE REQUEST
_ _
_ / _
PUBLIC HEARING ORDINANCE CITIZENS COMMENTS
= suBJECT: ~~y~~t/G
_ -
c
- I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment. _
a ~
WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS
c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED
BELOW:
^ Each speaker will be given between three to five minutes to comment
whether speaking as an individual or representative. The Chairman will c
decide the time limit based on the number of citizens speakin on an issue,
and will enforce the rule unless instructed by the majority ofgthe Board to
__ do otherwise. __
^ Speaker will be limited to a presentation of their point of view only.
Questions of clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized
__ speaker and audience members is not allowed. __
__ ^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments c
vnth the clerk. c
_
^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP
c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP
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AGENDA ITEM NO. -
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PUBLIC HEARING ORDINANCE ~~CITIZENS COMMENTS c
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_ JE ~~~~ ~P,ug ~C ~o C =
- -
- I would like the Chairman of the Board of Supervisors to recognize me during the
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WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS
FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED
= BELOW:
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= ^ Each speaker will be given between three to five minutes to comment
whether speaking as an individual or representative. The Chairman will c
= decide the time 1-mit based on the number of citizens speakin on an issue,
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__ do otherwise. _ -_
^ Speaker will be limited to a presentation of their point of view only.
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- _
^ All comments must be directed to the Board. Debate between arecognized
speaker and audience members is not allowed.
__
^ Both speakers and the audience will exercise courtesy at all times. -
- ^ Speakers are requested to leave any written statements and/or comments
with the clerk. _
^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP
c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP
ALLOWING THE INDIVIDUAL TO REPRESENT THEM.
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PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK
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AGENDA ITEM NO. -
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PUBLIC HEARING ORDINANCE CITIZENS COMMENTS
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c
I would like the Chairman of the Board of Supervisors to recognize me during the
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WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS
c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED
BELOW:
^ Each speaker will be given between three to five minutes to comment
= whether speaking as an individual or representative. The Chairman will c
= decide the time limit based on the number of citizens speaking on an issue,
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= do otherwise. -_
^ Speaker will be limited to a presentation of their oint of view onl .
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Questions of clarification may be entertained by the C airman. -
^ All comments must be directed to the Board. Debate between a recognized
c speaker and audience members is not allowed.
^ Both speakers and the audience will exercise courtesy at all times. _
c _
^ Speakers are requested to leave any written statements and/or comments
- -
- vnth the clerk. -
^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP
c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP
ALLOWING THE INDIVIDUAL TD REPRESENT THEM. _
- _
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PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK
- -
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AGENDA ITEM NO. ~'
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_ PUBLIC I'[EARING ORDINANCE CITIZENS COMMENTS
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__
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SUBJECT: _ ~- Y/ ~
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I would like the Chairman of the Board of Supervisors to recognize me during the
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WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS
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FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED
BELOW: -
^ Each speaker will be given between three to five minutes to comment
whether speaking as an individual or representative. The Chairman will
= decide the time limit based on the number of citizens speakin on an issue,
and will enforce the rule unless instructed by the majority ofgthe Board to
__ do otherwise. _ _.
^ Speaker will be limited to a presentation of their point of view only.
Questions of clarification may be entertained by the Chairman.
^ All comments must be directed to the Board. Debate between a recognized
__ speaker and audience members is not allowed. __
^ Both speakers and the audience will exercise courtesy at all times.
^ Speakers are requested to leave any written statements and/or comments
with the clerk. _
_
^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c
SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP
ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _
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AGENDA ITEM NO. -
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'__ APPE CE REQUEST
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_ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS
SUBJECT: ~~ ~
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I would like the Chairman of the Board of Supervisors to recognize me during the
meeting on the above matter so that I may comment. _
WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c
i c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED
BELOW: c
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^ Each speaker will be given between three to five minutes to comment
whether speaking as an individual or representative. The Chairman will c
= decide the time limit based on the number of citizens speakin on an issue,
and will enforce the rule unless instructed by the majority ofgthe Board to
do otherwise. _.
^ Speaker will be limited to a presentation of their point of view only.
= Questions of clarification may be entertained by the Chairman. c
_ _
^ All comments must be directed to the Board. Debate between a recognized
c speaker and audience members is not allowed. c
_
^ Both speakers and the audience will exercise courtesy at all times. _
- ^ Speakers are requested to leave any written statements and/or comments
vnth the clerk. _
^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c
c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP
ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _
__ _
= PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK
= _
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1838
IDA
Industrial Development Authority
of Roanoke County, Virginia
MEMO
Bllly Branch, Chairman
(540) 774-1208
Tirnolhy W. Gubala, Secretary-Treasurer
(540) 772-2069
Edward A. Natt, Counsel
(540) 774-1 197
To: Mary Allen, Clerk to the Board of Supervisors ~,~-
From: Timothy W. Gubala, Secretary-Treasurer l~ ~~
Subject: Friendship Manor Apartment Village Industrial Revenue Bond Request
Date: July 15, 1998
I am enclosing a Certificate, Resolution, Fiscal Impact Statement and Affadavit of
Publication related to a request for Industrial Revenue Bond financing from Friendship
Manor Apartment Village Corporation. I would like to place this matter for consideration
at the July 28, 1998 agenda of the Roanoke County Board of Supervisors. I will prepare a
Board report and resolution based on the form provided by Bond Counsel.
Please call me if you have any questions. Thank you.
Enclosure
c Ed Natt
Lloyd Richardson
Webster Day
Dick Sayers
R. Hart Lee
P.O. Box 29800, 5204 Bernard Drive, Roanoke, VA 24018 (540) 772-2069 FAX (540) 772-2030
The undersigned Secretary of the Industrial Development Authority of Roanoke County,
Virginia ("Authority") certifies as follows:
A meeting of the Authority were duly called and held on July 15, 1998, at
10:30 o'clock a.m. at the offices of the Authority at 5204 Bernard Drive, Roanoke, Virginia,
pursuant to proper notice given to each director of the Authority before such meeting. The
meeting was open to the public. The time of the meeting and the place at which the meeting was
held provided a reasonable opportunity for persons of differing views to appear and be heard.
2. The Chairman announced the commencement of a public hearing on the
application of Friendship Manor Apartment Village Corporation, a 501(c)(3) organization, and
that a notice of the hearing had been published once a week for two successive weeks in a
newspaper having general circulation in Roanoke County, Virginia ("Notice"), with the second
publication appearing not less than seven days nor more than twenty-one days prior to the
hearing date. A copy of the Notice has been filed with the minutes of the Authority and is
attached as Exhibit A.
3. The names of the individuals who appeared and addressed the Authority, along
with a summary of their statements, is attached as Exhibit B.
4. Attached as Exhibit C is a true, correct and complete copy of a resolution
("Resolution") adopted at the meeting of the Authority by a majority of the directors present at
such meeting. The Resolution constitutes all formal action taken by the Authority at such
M:~FRIENDSH~FRIENDOI.TEF DRAFT -July 10, 1998
meeting relating to matters referred to in the Resolution. The Resolution has not been repealed,
revoked, rescinded or amended and is in full force and effect on this date.
WITNESS my hand and the seal of the Authority, this lsday of July, 1998.
~~
,~,~, ~,, ~ ~ ~l .
Secretary, Industrial evelopment Authority
of Roanoke County, Virginia
(SEAL)
Exhibits:
A -Copy of Certified Notice
B -Summary of Statements
C -Resolution
M:~FRIENDSFi~FRIENDOI.TEF -2' DRAFT -July 10, 1998
JUL-10-1998 13 08 THE ROANOKE'TIMES ~~
Tt1e Roaaokw Times
Ad Number 821651
Publisher's E'es: $346.80
MCGIIIRE WOODS BATTLE & $
ONE JAMES CENTER
901 EAST CARY STREET
RICHMOND, VA 23219-4030
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an duthozized
representative of the Times-World Cor-
poz'ation, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Vir9lnia, do certify that the annexed
notice was published in said newspapers
on the following dates:
07/01/98 FULL RUN - Wednesday
07/08/98 FULL RUN - Wednesday
Witness, this 9th day of July 1998
Authorized Signature
P.01i01
TOTAL P.01
July 15, 1998
Board of Supervisors
Roanoke, Virginia
Industrial Development Authority
of Roanoke County, Virginia
Proposed Bond Financing for
Friendship Manor Apartment Village Corporation
Friendship Manor Apartment Village Corporation ("Borrower"), an organization that is
exempt from taxation pursuant to Section 501(c)(3) of the Internal Revenue Code of 1986, as
amended, whose address is 327 Hershberger Road, N.W., Roanoke, Virginia 24012, has
requested that the Industrial Development Authority of Roanoke County, Virginia issue up to
$7,500,000 of its revenue bonds at one time or from time to time to assist the Borrower in the
financing and refinancing of one or more of the following projects, located as indicated below in
Roanoke County, Virginia: (1) the acquisition, construction and equipping of a facility for the
residence and care of the aged, consisting of 48 independent living units and related healthcare
facilities located on the campus at 327 Hershberger Road, N.W. and related capital expenditures
to be determined from time to time; (2) the acquisition, construction and equipping of a facility
for the residence and care of the aged, consisting of 191 assisted living units and related
healthcare facilities located on the campus at 6910 Williamson Road and related capital
expenditures to be determined from time to time; and (3) the funding of certain reserve funds,
capitalized interest accounts and costs of issuance as maybe necessary to the proposed issuance
of the bonds.
As set forth in the resolution of the Authority attached hereto ("Resolution"), the
Authority has agreed to issue its bonds as requested. The Authority has conducted a public
hearing on the proposed Project and has recommended that you approve the issuance of the
bonds as required by Section 147(f) of the Internal Revenue Code of 1986, as amended, and
Section 15.2-4906 of the Code of Virginia of 1950, as amended.
M:\FRIENDSH~FRIENDOI.TEF DRAFT -July 10, 1998
Attached hereto is (1) a certificate evidencing the conduct of the public hearing and the
action taken by the Authority, (2) the Fiscal Impact Statement required pursuant to Virginia
Code Section 15.2-4907, and (3) the form of resolution suggested by counsel to evidence your
approval.
_---~
w~- w, ~~
Secretary, Industrial Development Authority
of Roanoke County, Virginia
M:\FRIENDSFI~~2IENDOI.TEF -2- DRAFT -July 10, 1998
The undersigned Secretary of the Industrial Development Authority of Roanoke County,
Virginia ("Authority") certifies that the foregoing is a true, correct and complete copy of a
resolution adopted by a majority of the directors of the Authority present and voting at a meeting
duly called and held on July 15, 1998, in accordance with law, and that such resolution has not
been repealed, revoked, rescinded or amended but is in full force and effect on this date.
WITNESS the following signature and seal of the Authority, this ~~ day of July, 1998.
---,
(- -
Secretary, Industrial evelopment Authority
of Roanoke County, Virginia
[SEAL]
M:\FRIENDSIDFRIENDOLTEF DRAFT -July IQ, 1998
RESOLUTION OF THE INDUSTRIAL DEVELOPMENT AUTHORITY
OF ROANOKE COUNTY, VIRGINIA
AUTHORIZING THE ISSUANCE OF UP TO $7,500,000
OF ITS REVENUE BONDS FOR THE BENEFIT
OF FRIENDSHIP MANOR APARTMENT VILLAGE CORPORATION
WHEREAS, the Industrial Development Authority of Roanoke County, Virginia, a
political subdivision of the Commonwealth of Virginia ("Authority"), is empowered by the
Industrial Development and Revenue Bond Act, Chapter 49, Title 15.2, Code of Virginia of
1950, as amended ("Act"), to issue its revenue bonds for, among other purposes, the financing
and refinancing of facilities for the residence or care of the aged owned and operated by
organizations that are exempt from taxation pursuant to Section 501(c)(3) of the Internal
Revenue Code of 1986, as amended ("Code"), to protect and promote the health and welfare of
the inhabitants of Virginia.
WHEREAS, the Authority has received a request from Friendship Manor Apartment
Village Corporation ("Borrower"), an organization that is exempt from taxation pursuant to
Section 501(c)(3) of the Code, whose address is 327 Hershberger Road, N.W. Roanoke, Virginia
24012, requesting that the Authority issue up to $7,500,000 of its revenue bonds at one time or
from time to time to assist the Borrower in the financing and refinancing of one or more of the
following projects, located as described below in Roanoke County, Virginia (collectively,
"Project"): (1) the acquisition, construction and equipping of a facility for the residence and care
of the aged, consisting of 48 independent living units and related healthcare facilities located on
the campus at 327 Hershberger Road, N.W. and related capital expenditures to be determined
from time to time; (2) the acquisition, construction and equipping of a facility for the residence
and care of the aged, consisting of 191 assisted living units and related healthcare facilities
located on the campus at 6910 Williamson Road and related capital expenditures to be
determined from time to time; and (3) the funding of certain reserve funds, capitalized interest
accounts and costs of issuance as maybe necessary to the proposed issuance of the bonds.
WHEREAS, such assistance will benefit the inhabitants of the Roanoke County, Virginia
and the Commonwealth of Virginia by protecting and promoting their health and welfare.
WI~REAS, the Project has been described to the Authority and a public hearing has
been held as required by Section 147(f) of the Internal Revenue Code of 1986, as amended
("Code"), and Section 15.2-4906 of the Code of Virginia of 1950, as amended.
WHEREAS, the Borrower has represented that the estimated cost of the Project and all
costs of issuance will require an issue of revenue bonds at one time or from time to time in an
aggregate principal amount not to exceed $7,500,000.
M:\FRIENDSII~FRIENDOI.TEF DRAFT -July 10, 1998
NOW, THEREFORE, IT IS RESOLVED BY THE INDUSTRIAL DEVELOPMENT
AUTHORITY OF ROANOKE COUNTY, VIRGINIA:
1. It is hereby found and determined that assisting the Borrower with the financing
of the Project will be in the public interest and will protect and promote the health and welfare
of the Commonwealth of Virginia, Roanoke County, Virginia and their citizens.
2. The Authority hereby agrees to assist the Borrower by undertaking the issuance
of the Authority's revenue bonds in an amount not to exceed $7,500,000 upon terms and
conditions mutually agreeable to the Authority and the Borrower. The bonds will be issued
pursuant to documents satisfactory to the Authority. The bonds maybe issued in one or more
series at one time or from time to time.
3. It having been represented to the Authority that it is necessary to proceed
immediately with the Project, the Authority agrees that the Borrower may proceed with the
financing, enter into contracts for land, construction, materials and equipment related to the
Project, and take such other steps as it may deem appropriate in connection therewith; provided,
however, that nothing in this resolution shall be deemed to authorize the Borrower to obligate
the Authority without its consent in each instance to the payment of any moneys or the
performance of any acts in connection therewith. The Authority agrees that the Borrower may
be reimbursed from the proceeds of the bonds for all expenditures and costs so incurred by it,
provided such expenditures and costs are properly reimbursable under the Act and applicable
federal laws.
4. At the request of the Borrower, the Authority approves McGuire, Woods, Battle
& Boothe LLP as Bond Counsel in connection with the issuance of the bonds.
5. All costs and expenses in connection with the financing, including the fees and
expenses of Bond Counsel and Authority Counsel, shall be paid by the Borrower or, to the extent
permitted by applicable law, from the proceeds of the bonds. If for any reason such bonds are
not issued, it is understood that all such expenses shall be paid by the Borrower and that the
Authority shall have no responsibility therefor.
6. The Authority recommends that the Board of Supervisors of Roanoke County,
Virginia, approve the issuance of the bonds.
7. This resolution shall take effect immediately upon its adoption.
M:\FRIENDSIi\FRIENDOI.TEF -2- DRAFT -July 10, 1998
FISCAL IMPACT STATEMENT
July 15, 1998
To the Board of Supervisors
Roanoke County, Virginia
Applicant: Friendship Manor Apartment Village Corporation, a 501(c)(3) organization
Facility: Facility for Residence and Care of the Aged
1. Maximum amount of financing sought $7,500,000
2. Estimated taxable value of the facility's
real property to be constructed in the
municipality $3,600,000*
3. Estimated real property tax per year
using present tax rates N/A
4. Estimated personal property tax per
year using present tax rates N/A
5. Estimated merchants' capital tax per
year using present tax rates N/A
6. Estimated dollar value per year of
goods and services that will be
purchased locally $3,000,000
7. Estimated number of regular employees 50
on year round basis
8. Average annual salary per employee $ 25,000
~~ ~ ~~
Chairman, I ustrial Development Authority
of Roanoke County, Virginia
*Applicant makes payment in lieu of taxes, set at 20% of assessed value.
M:\FRIENDS1i~FRlEND02.TEF DRAFT - July 11, 1998
RESOLUTION
OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGINIA
WHEREAS, the Industrial Development Authority of Roanoke County, Virginia
("Authority") has considered the application of Friendship Manor Apartment Village
Corporation ("Borrower"), an organization that is exempt from taxation pursuant to
Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, whose address is
327 Hershberger Road, N.W., Roanoke, Virginia 24012, requesting that the Authority issue up
to $7,500,000 of its revenue bonds at one time or from time to time to assist the Borrower in the
financing or refinancing of one or more of the following projects, located as indicated below in
Roanoke County, Virginia: (1) the acquisition, construction and equipping of a facility for the
residence and care of the aged, consisting of 48 independent living units and related healthcare
facilities located on the campus at 327 Hershberger Road, N.W. and related capital expenditures
to be determined from time to time; (2) the acquisition, construction and equipping of a facility
for the residence and care of the aged, consisting of 191 assisted living units and related
healthcare facilities located on the campus at 6910 Williamson Road and related capital
expenditures to be determined from time to time; and (3) the funding of certain reserve funds,
capitalized interest accounts and costs of issuance as maybe necessary to the proposed issuance
of the bonds.
WHEREAS, the Authority has held a public hearing on the Borrower's application on
July 15, 1998.
WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the
"Code"), provides that the governmental unit having jurisdiction over the issuer of private
activity bonds and over the area in which any facility financed with the proceeds of private
activity bonds is located must approve the issuance of the bonds.
WHEREAS, the Authority issues its bonds on behalf of Roanoke County, Virginia
("County"), the facilities to be financed are located in the County and the Board of Supervisors
of Roanoke County, Virginia ("Board") constitutes the highest elected governmental unit of the
County.
WHEREAS, the Authority has recommended that the Board approve the issuance of the
Bonds.
WHEREAS, a copy of the Authority's resolution approving the issuance of the Bonds, a
certificate of the public hearing and a Fiscal Impact Statement have been filed with the Board.
M:\FRIENDSI~FRIENDOI.TEF DRAFT -July 10, 1998
NOW, THEREFORE, IT IS RESOLVED BY THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY, VIRGII~TIA:
1. The Board approves the issuance of the Bonds by the Authority for the benefit of
the Borrower, as required by Section 147(f) of the Code and Section 15.2-4906 of the Code of
Virginia of 1950, as amended, to permit the Authority to assist the Borrower in the financing of
the Project.
2. The approval of the issuance of the Bonds does not constitute an endorsement to a
prospective purchaser of the Bonds of the creditworthiness of the Project or the Borrower.
3. Pursuant to the limitations contained in Temporary Income Tax Regulations
Section Sf.103-2(f), this resolution shall remain in effect for a period of three years from the date
of its adoption.
4. This resolution shall take effect immediately upon its adoption.
Adopted by the Board of Supervisors of Roanoke County, Virginia, this day of
July, 1998.
Clerk, Board of Supervisors of
Roanoke County, Virginia
[SEAL]
M:~F'RIENDSI~FRIENDOI.TEF -2- DRAFT -July 10, 1998
interoffice
M E M O R A N D U M
to: Joe McNamara `°Fuzzy`Minns
Marion Rourke Deanna Gordon
Elmer Hodge Fred Anderson
Penny Hodge Jerry Hardy
copy: Bob Collis, KPMG Peat Marwick, LLP
from: Diane D. Hyatt ~,~„~
subject: Audit Committe e Meeting
date: June 30, 1998
~'. ~ ,
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There will be an Audit Committee meeting on July 28, 1998 at 2:00 pm in the Board of
Supervisors conference room on the four floor of the Roanoke County Administration Center.
This will be the initial Audit Committee meeting for the 1997-98 audit. The auditors will report
on the process of the interim audit work that was conducted in June 1998 and will outline their
plan for the remainder of the audit. If you have any specific concerns that you would like the
auditors to address during this year's audit work please mention these items at this meeting.
Please let me know if you will be unable to attend.
~ ~~
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LEGAL NOTICE
ROANOKE COUNTY BOARD OF SUPERVISORS
The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on
Tuesday, July 28, 1998, in the Board Meeting Room of the Roanoke County Administration
Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Cicero Hall Jr. to rezone .709
acre from C-1 to C-2 to construct a dry cleaning business, located on Route 460 between
Trail Drive and West Ruritan Road, Hollins Magisterial District.
A copy of this application is available for inspection in the Department of Planning
and Zoning, 5204 Bernard Drive, Roanoke, VA.
Dated: July 8, 1998
Mary H. Allen, Clerk
Please publish in the Roanoke Times
Thursday, July 16, 1998
Tuesday, July 21, 1998
Direct the bill for publication to:
Cicero Hall Jr.
3814 Challenger Ave
Roanoke, VA 24012
(540) 977-0805
SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO:
ROANOKE COUNTY BOARD OF SUPERVISORS
P.O. BOX 29800, ROANOKE, VA 24018
..
LEGAL NOTICE
Notice is hereby given to all interested persons that the Roanoke County
Board of Supervisors will hold a public hearing at their 7:00 p.m. session on
Tuesday, July 28, 1998, in the Board Meeting Room at the Roanoke County
Administration Center, 5204 Bernard Drive S. W. on the petition of Fralin and
Waldron Community Development Corporation, requesting vacation of a 20 foot
drainage easement recorded on plat for Botetourt South, Section 5, Plat Book 18,
Page 91 and located on Lot 1, Block 2, Section 1, Orchard Park, Plat Book 19, Page
29, in the Hollins Magisterial District.
A copy of the documents related to this request may be examined in the office
of the Department of Community Development, located at the Roanoke County
Administration Center.
Given under my hand this July 1, 1998.
~`
Mary H. Allen, CMC, Clerk to the Board
Roanoke County Board of Supervisors
PLEASE PUBLISH IN THE ROANOKE TIMES ON
Tuesday, July 14, 1998
Tuesday, July 21, 1998
Direct the bill for publication to:
Fralin and Waldron Community Dev. Corp.
2917 Penn Forest Boulevard
Roanoke, VA 24018
Mail affidavit to:
Mary H. Allen, Clerk to the Board
County of Roanoke
P. O. Box 29800
Roanoke, VA 24018
MEMO
To: Mary Allen, Clerk to Board of Supervisors
From: Arnold Covey, Engineering and Inspections
Subject: Legal Notice
Date: June 11, 1998
Please advertise the following notice in The Roanoke Times:
Request to vacate a 20-foot drainage easement recorded on plat for Botetourt
South, Section 5, Plat book 18, Page 91, and located on Lot 1, Block 2, Section 1,
Orchard Park, Plat Book 19, Page 29, (Tax Map #40.05-5-1) and located in Hollins
Magisterial District (as shown on attached map).
Thank you.
PLEASE BILL:
FRALIN AND WALDRON COMMUNITY DEVELOPMENT CORP.
2917 PENN FOREST BOULEVARD
ROANOKE, VIRGINIA 24018
RKE BOARD SUPERVISORS TEL~5~0-~T2-103 Jul 01'DS 8~~0
Transmit~Co~firmation Report
Na. 001
Receiver RT-LEGAL
Transmitter RKE BOARD
Date Jul 01
Time 00'8
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Pages 02
Result OK
SUPERVISORS
' 98 8 ~ 25
DRAFT -JULY 23, 1998 (11:52 a.m.)
ROANOKE COUNTY BOARD OF SUPERVISORS
AGENDA
July 28, 1998
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced.
THERE WILL BE AN AUDIT COMMITTEE MEETING AT 2:00 P.M.
PRIOR TO THE REGULAR SESSION.
Individuals with disabilities who require assistance or special
arrangement in order to participate in or attend Board of Supervisors
meetings or other programs and activities sponsored by Roanoke
County, please contact the Clerk to the Board at (540) 772-2005. We
request that you provide at least 48-hours notice so that proper
arrangements may be made.
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call.
2. Invocation: John M. Chambliss, Jr.
Assistant Administrator
3. Pledge of Allegiance to the United States Flag.
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER
OF AGENDA ITEMS
i
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND
AWARDS
1. Resolution of appreciation to career and volunteer
firefighters of the Roanoke County Fire & Rescue
Department for providing assistance to the citizens of Bay
County, Florida.
D. BRIEFINGS
E. NEW BUSINESS
1. Request for an appropriation of $1,115,300 as the second
payment with interest for the purchase of 457 acres for
the Roanoke County Center for Research and Technology
(formerly the Glenn-Mary Farm). (Melinda Cox, Economic
Development Specialist)
ham
:~ ~-~
2. Request for approval of resolution approving issuance of
up to $7,500,000 of industrial revenue bonds for the
benefit of Friendship Manor Apartment Village
Corporation. (Tim Gubala, Director, Economic
Development)
3. Request for appropriation of $95,000 for a capital
improvement project - Algoma Park water line
replacement. (Gary Robertson, Director, Utility)
F. REQUEST FOR PUBLIC HEARINGS AND FIRST READINGS OF
REZONING ORDINANCES -CONSENT AGENDA
1. An ordinance authorizing a Special Use Permit to allow an
accessory apartment in a R-1, single family, zoning
district located at 1714 Millbridge Road, Catawba
Magisterial district, upon the petition of Robert and Elaine
Lewis.
2. An ordinance to rezone 3.830 acre from C-1 to C-2 to
2
construct an office/retail development, located on the east
side of Route 419 across from intersection of Locke
Street, Catawba Magisterial District, upon the petition of
North Roanoke Development Corp.
3. An ordinance authorizing a Special Use Permit to operate
a used automobile dealership, located at 5423 Williamson
Road, Hollins Magisterial District, upon the petition of The
Hertz Corp.
4. An ordinance to rezone 5.4 acre from I-2 and I-1 and
obtain a Special Use Permit to construct a mini-
warehouse, located in the 5800 block of Starkey Road,
Cave Spring Magisterial District, upon the petition of
Virginia Varsity Transfer, Inc.
5. An ordinance to rezone approximately 20 acres from R-1,
R-2 and C-2 conditional to C-2, General commercial, for
the purpose of general retail and service uses, located in
the vicinity of Brambleton Avenue (Route 221) and Electric
Road (Route 419), Cave Spring Magisterial District, upon
the petition of Roanoke County Board of Supervisors.
G. FIRST READING OF ORDINANCES
1. First reading of ordinance creating the Virginia
Headwaters Regional Industrial Facility Authority. (Paul
Mahoney, County Attorney)
2. First reading of ordinance to establish water service area
," ~ for Clearbrook - U. S. Route 220 Corridor and authorize
'~,°~ ~ acquisition of easement. (Gary Robertson, Director,
Utility)
H. SECOND READING OF ORDINANCES
1. Second reading of an ordinance authorizing the creation
of and financing for a local public works improvement
project - Grander Drive and Gieser Road Sewer Project.
(Gary Robertson, Utility Director)
3
2. Second reading of an
and financing for a
project -Setter Road
Utility Director)
ordinance authorizing creation of
local public works improvement
Sewer Project. (Gary Robertson,
APPOINTMENTS
1. Building Code Board of Adjustment and Appeals
2. League of Older Americans -Advisory Council
3. Task Force for Senior and Physically Challenged Citizens
4. Social Services Advisory Board
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT ENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS
LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
1. Approval of June 23, 1998, June 26, 1998 (Joint Meeting
with School Board, and July 14, 1998 (Joint Meeting with
Roanoke City Council).
2. Request from Schools for acceptance and appropriation
of $65,000 grant to the Tech Prep Consortium fund.
3. Request from Schools for acceptance and appropriation
of $2,800 grant from the Virginia Commission for the Arts.
4. Request from Sheriff's Office to accept the Adult Literacy
and Basic Education Program grant for $15,288.89 and
appropriate funds.
5. Approval of resolution rescinding and repealing certain
4
policies previously adopted by the Board of Supervisors
within the Fire and Rescue Department, and to provide for
a policy manual.
6. Acceptance of water facilities serving Roselawn Court.
7. Acceptance of water and sanitary sewer facilities serving
Waterford, Section 6.
8. Donation of a drainage easement on property of FW
Property, L.L.C. to serve Future Section 1, "Fort Lewis
Cove" Catawba Magisterial District.
9. Submission of subscriber complaints regarding Cable
Programming Services (C.P.S.) tier rates of Cox
Communications Roanoke (formerly Cox Cable Roanoke)
to the Federal Communications Commission.
K. REQUESTS FOR WORK SESSIONS
L. REQUESTS FOR PUBLIC HEARINGS
M. CITIZENS' COMMENTS AND COMMUNICATIONS
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
O. REPORTS
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5
5. Accounts Paid -June, 1998
6. Preliminary Statement of Revenues and Expenditures as
of June 30, 1998
7. Report of claims activity for the Self-Insurance Program
8. Statement of the Treasurer's Accountability per
Investments and Portfolio Policy, as of June 30, 1998
P. WORK SESSIONS
1. Update on the Drainage Maintenance Priority List.
(George Simpson, Assistant Director, Community
Development)
Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section
2.1-344 A
.~~~
EVENING SESSION - 7:00 P.M.
R. CERTIFICATION OF EXECUTIVE SESSION
S. NEW BUSINESS
1. Adoption of the Drainage Maintenance Projects for Fiscal
Year 1998/99. (George Simpson, Assistant Director,
Community Development)
T. PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES
1. Second reading of ordinance to vacate a 20 foot drainage
easement recorded on plat for Botetourt South, Section 5,
and located on Lot 1, Block 2, Section 1, Orchard Park,
Hollins Magisterial District, upon the petition of Fralin and
Waldron Community Development Corp. (George
Simpson, Assistant Director, Community Development)
6
2. Second reading of ordinance to rezone .709 acre from C-1
to C-2 to construct a dry cleaning business, located on
Route 460 between Trail Drive and West Ruritan Road,
Hollins Magisterial District, upon the petition of Cicero
Hall, Jr. (Terry Harrington, County Planner)
U. CITIZENS COMMENTS AND COMMUNICATIONS
V. ADJOURNMENT
.~}~`
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/ / # 5
ROANOKE COUNTY BOARD OF SUPERVISORS
AGENDA
July 28, 1998
,~,Qros tr, S
.~
Welcome to the Roanoke County Board of Supervisors meeting. Regular
meetings are held on the second Tuesday and the fourth Tuesday at 3:00
p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each
month. Deviations from this schedule will be announced.
THERE WILL BE AN AUDIT COMMITTEE MEETING AT 2.00 P M
PRIOR TO THE REGULAR SESSION.
Individuals with disabilities who
arrangement in order to participate
meetings or other programs and
County, please contact the Clerk to
request that you provide at least
arrangements may be made.
require assistance or special
in or attend Board of Supervisors
activities sponsored by Roanoke
the Board at (540) 772-2005. We
48-hours notice so that proper
A. OPENING CEREMONIES (3:00 P.M.)
1. Roll Call.
2. Invocation:
3. Pledge of Allegiance to the United States Flag.
~~~
i
B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER
OF AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND
AWARDS
1 ~~1L~. --~ i AIL
L.~ ~ t'Q.t,' ~
D. BRIEFINGS
E. NEW BUSINESS
1. Request fro tal Action Against Poverty for $39,400
fundin assure continued operation of the Transitional
Livi Center (TLC). (ElmAer Hodge, County Administrate) ~ }
J~.^i~ ~ ~ Cllt~r' J~'~ ~ i ~c..
2. Request for appropriatio o $1,1 ,000 for Roanoke
County Center for Research and Technology. (Tim Gubala,
Director, Economic Development)
3. Request for approval of resolution approving issuance of
up to $7,500,000 of industrial revenue bonds for the
benefit of Friendship Manor Apartment Village
Corporation. (Tim Gubala, Director, Economic
Development)
S
Q w ~~ ~~
~t. (~-~
F. REQUEST FOR PUBLIC HEARINGS AND FIRST READINGS OF
REZONING ORDINANCES -CONSENT AGENDA
1. An ordinance authorizing a Special Use Permit to allow an
accessory apartment in a R-1, single family, zoning
district located at 1714 Millbridge Road, Catawba
Magisterial district, upon the petition of Robert and Elaine
a
Lewis.
2. An ordinance to rezone 3.830 acre from C-1 to C-2 to
construct an office/retail development, located on the east
side of Route 419 across from intersection of Locke
Street, Catawba Magisterial District, upon the petition of
North Roanoke Development Corp.
3. An ordinance authorizing a Special Use Permit to operate
a used automobile dealership, located at 5423 Williamson
Road, Hollins Magisterial District, upon the petition of The
Hertz Corp.
4. An ordinance to rezone 5.4 acre from I-2 and I-1 and
obtain a Special Use Permit to construct a mini-
warehouse, located in the 5800 block of Starkey Road,
Cave Spring Magisterial District, upon the petition of
Virginia Varsity Transfer, Inc.
5. An ordinance to rezone approximately 20 acres from R-1,
R-2 and C-2 conditional to C-2, General commercial, for
the purpose of general retail and service uses, located in
the vicinity of Brambleton Avenue (Route 221) and Electric
Road (Route 419), Cave Spring Magisterial District, upon
the petition of Roanoke County Board of Supervisors.
G. FIRST READING OF ORDINANCES
1. First reading of ordinance creating the Virginia
Headwaters Regional Industrial Facility Authority. (Paul
° Mahoney, County Attorney) .
~~~
H. SECOND READING OF ORDINANCES ~~~~
1. Second ding of an ance v ng a 20-foot
drai a sement r rde on pl or otet So th,
S ion ,and ated Lo 1, B ck a on 1
rchar Park ' the Hol ns agister istr' .~,4rrrtvl`$
C , Dir or of Commit/ ity Devel ment.)
~ (~~os7'
~~~~° s
0
2. Second reading of an ordinance authorizing the creation
of and financing for a local public works improvement
project - Grander Drive and Gieser Road Sewer Project.
(Gary Robertson, Utility Director)
3. Second reading of an ordinance authorizing creation of
and financing fora local public works improvement
project -Setter Road Sewer Project. (Gary Robertson,
Utility Director)
I. APPOINTMENTS
1. Building Code Board of Adjustment and Appeals
2. League of Older Americans -Advisory Council
3. Task Force for Senior and Physically Challenged Citizens
4. Social Services Advisory Board
J. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT A ENDA ARE
CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE
ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS
LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL
BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY.
1. Approval of June 23, 1998, June 26, 1998 ,and July 14
(Joint Meeting with Roanoke City Council).
2. Request from Schools for acceptance and appropriation
of $65,000 grant to the Tech Prep Consortium fund.
3. Request from Schools for acceptance and appropriation
of $2,800 grant from the Virginia Commission for the Arts.
4
4. Request from Sheriff's Office to accept the Adult Literacy
and Basic Education Program grant for $15,288.89 and
appropriate funds.
5. Approval of resolution rescinding and repealing certain
policies previously adopted by the Board of Supervisors
within the Fire and Rescue Department, and to provide for
a policy manual.
K. REQUESTS FOR WORK SESSIONS
L. REQUESTS FOR PUBLIC HEARINGS
M. CITIZENS' COMMENTS AND COMMUNICATIONS
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
O. REPORTS
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
5. Accounts Paid -June, 1998
6. Report of claims activity for the Self-Insurance Program
7. Statement of the Treasurer's Accountability per
Investments and Portfolio Policy, as of June 30, 1998
5
/~~ ~
P. WORK SESSIONS ~ // ~~u~.~•.J
~~~~~ 7 ~
~-
Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section
2.1-344 A
EVENING SESSION - 7:00 P.M
R. CERTIFICATION OF EXECUTIVE SESSION
S. PUBLIC HEARING
T. PUBLIC HEARING AND FIRST READING OF ORDINANCE
1. first reading of ordinance to vacate a 20 foot drainage
easement recorded on plat for Botetourt South, Section 5,
and located on Lot 1, Block 2, Section 1, Orchard Park,
Hollins Magisterial District, upon the petition of Fralin and
Waldron Community Development Corp. (A~e~ld-~v~vey,
D~+r~e#er, Community Development) ~~~ ,~¢~;,,,,
U. ~ PUBLIC HEARING AND SECOND READING OF ORDINANCES
1. Second reading of ordinance to rezone .709 acre from C-1
to C-2 to construct a dry cleaning business, located on
Route 460 between Trail Drive and West Ruritan Road,
Hollins Magisterial District, upon the petition of Cicero
Hall, Jr. (Terry Harrington, County Planner)
V. CITIZENS COMMENTS AND COMMUNICATIONS
W. ADJOURNMENT
6
~ - ~
AGENDA CHECKLIST
MEETING DATE: fI='o~-qg
MONDAY -WEEK BEFORE MEETING
~''~ E- mail department heads about agenda staff meeting and ask for titles
Prepare draft agenda for 3 p.m. staff meeting
Prepare routine Board reports
71 IFSnnv _ wFFK BEFORE MEETING
Make changes to agenda and a-mail agenda draft to dept. heads
Prepare Recognition resolutions and proclamations
Prepare Board Reports for Elmer's signature
wFnNSSnnY _ wEEK BEFORE MEETING
Contact minister
Contact anyone making presentations and confirm their attendance
Decide on dinner menu and order -type up memo on dinner
Give completed and reviewed Board Reports to ECH
end reminder to dept. heads to send in reports
Check for 1st and 2 second reading with PMM and dept. heads
rN~ iR~nnY _ wFFK BEFORE MEETING
Complete and proof any resolutions, proclamations, certificates to be handed out
Review Board Reports and attachments
Finalize agenda
/ Check on Executive Session, and any other non-routine items
FRIDAY -WEEK BEFORE MEETING
Proof agenda and finalize
Check vote info and date on all reports, reso and ord
Compare agenda to agenda items
Complete consent resolution
Number, count item pages and run one original and 14 3-hole copies
Check ECH and others for any additional memos or information to include
Make sure all additional information, minutes or documents are with packet
Gather all correspondence for Board members
e-mail agendas to department heads and citizens. Regular mail others by 4 p.m.
Make sure all agenda items are signed and approved by ECH
~/ Double check that correct mail and correct agenda packet in mailing folder
1 . •
MnlvnnY _ BEFORE BOARD MEETING
Prepare action agenda
Prepare vote sheet
on Executive Session Items
Check on additional people for dinner
~-I Remind minister
Check on any audio-visuals for any presentations
`~ I Prepare any large print resos or proclamations ~
TuFSDAY -BOARD MEETING
Prepare Board Reading File
Prepare tapes
Run additional copies of agenda for meeting
yCheck on supplies, ice and drinks for dinner or snacks
Take packet, media packet, tapes, certificates, etc. down to meeting room
/ Gather Proclamations, certificates, resolutions to be signed by BOS
Prepare 4th floor training room for work session
Frame proclamations or resolutions
Final check on executive session items, dinner, etc.
WEDNESDAY. THURSDAY -AFTER BOARD MEETING
mplete action agenda
e- it action agenda to department heads and add to G:\Common
a~f°iew items to upcoming agenda packets
C tact staff to place resolutions, ordinances on G:\Common
'~' Prepare Board Reports, resolutions and ordinances for signing and distribution
e appropria a etters to go with resolutions
Prepat~ c" er~ifiic~tes for old committee members and prepare letters to new members
Update C,,~[~i~tfee Book