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8/18/1998 - Regular
O~ ~QA Np~.~ river aF rr~ ecue rsmce ~~ ~ ~ °~ R ~~? C~~a~xx~# ~~ ~~xx~~a.~.~e '83a Working document -subject to revise ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA August 18, 1998 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. This will be the only meeting in August and there will be a 3:00 p.m. session and a 7:00 p.m. session. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. ALL PRESENT AT 3:02 P.M. 2. Invocation: Father Joseph Lehman Our Lady of Nazareth Catholic Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS i PMM ADDED EXECUTIVE SESSION PURSUANT TO SECTION 2.1-344 A X51 DISCUSSION CONCERNING PROSPECTIVE BUSINESSES OR INDUSTRIES WHERE NO PREVIOUS ANNOUNCEMENT HAS BEEN MADE JM ASKED THAT AFTER WORK SESSION HELD ON I-73j RESOLUTION BE ADDED AS NEW BUSINESS ITEM (S-1) AT EVENING SESSION. JM SUGGESTED AND BOARD CONSENSUS TO HAVE A WORK SESSION TO DRAFT LETTER TO SCHOOL BOARD ASKING FOR INFORMATION PREVIOUSLY REQUESTED C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS 1. Resolution of Congratulations and recognition of the Top CIRCLE Suggestion Program winners from May 1997 to May 1998. R-081898-1 FM MOTION TO ADOPT RESO URC BLJ PRESENTED RESOLUTIONS TO THOSE PRESENT 2. Recognition of Finance Department for receiving a Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report. DDH RECOGNIZED AND PRESENTED PLAQUE D. BRIEFINGS N NE E. NEW BUSINESS 1. Resolution ratifying an option to purchase agreement with a Michael W. Rose and Traci Y. Rose to purchase approximately 0.251 acres on Westmoreland Avenue. (Paul Mahoney, County Attorney) R-081898-2 FM MOTION TO ADOPT RESO URC 2. Request for authorization to execute an agreement with the City of Roanoke to establish joint Firearms Training Range at the Dixie Cavern landfill site. (Ray Lavinder, Chief of Police) R-081898-3 HCN MOTION TO ADOPT RESO ~~ 3. Request to allocate funds to Roanoke County Recreation Clubs as part of beverage concession agreement with Pepsi. (Pete Haislip, Parks and Recreation Director) A-081898-4 HCN MOTION TO ADOPT RESO URC 4. Adoption of resolution designating Blue Ridge Community Services as an operating board and adoption of a pertormance agreement. (John Chambliss, Assistant County Administrator) R-081898-5 FM MOTION TO ADOPT RESO URC F. REQUEST FOR PUBLIC HEARINGS AND FIRST READINGS OF REZONING ORDINANCES -CONSENT AGENDA FFH MOTION TO APPROVE 1ST READING 2ND READING AND PUBLIC HEARING - 9/22/98 S~ 3 1. Ordinance authorizing a Special Use Permit to construct a 100 ft. cellular monopole tower and support building, located on Catawba Valley Drive, 0.75 mile west of Oakey- Dolin Rd., Catawba Magisterial District, upon the petition of U. S. Cellular. G. FIRST READING OF ORDINANCES 1. First reading of ordinance to establish water service area for Clearbrook-U.S. Route 220 Corridor and authorize acquisition of easement. (Gary Robertson, Utility Director) FM MOTION TO APPROVE 1ST READING 2ND READING - 9/8/98 S~ 2. First reading of ordinance to vacate, quit-claim and release portion of 20' waterline easement under the existing Barnes 8< Noble building and accept a relocated new 20' waterline easement. (Gary Robertson, Utility Director) FM MOTION TO APPROVE 1ST READING 2ND READING - 9/8/98 URC 3. First reading of ordinance approving the exercise of an option to purchase agreement with Michael W. Rose and Traci Y. Rose for 0.251 acre, more or less, on Westmoreland Drive. (Paul Mahoney, County Attorney) FM MOTION TO APPROVE 1ST READING 2ND READING - 9/8/98 ~~ H. SECOND READING OF ORDINANCES N N 4 I. APPOINTMENTS 1. Building Code Board of Adjustment and Appeals 2. Grievance Panel 3. Industrial Development Authority 4. League of Older Americans -Advisory Council 5. Task Force for Senior and Physically Challenged Citizens 6. Social Services Advisory Board HCN NOMINATED FM FOR ANOTHER FOUR YEAR TERM J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT ND ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-081898-6 BLJ MOTION TO ADOPT RESO URC 1. Approval of Minutes for July 14, 1998 and July 28, 1998. 2. Request to terminate a performance agreement with Relax, Inc and rescind Public Private Partnership funds in the amount of $77,498. A-081898- 6.a 3. Acceptance of donation from Clearbrook Civic League towards purchase of Clearbrook community identification signs. A-081898-6.b 5 4. Donation of easement necessary to construct the water and sewer extension to the Dixie Caverns Landfill, located in the Catawba Magisterial District. A-081898-6.c 5. Approval of resolution to amend the performance agreement with Country East LLC. R-081898- 6.d K. REQUESTS FOR WORK SESSIONS 1. Request to schedule work session on September 8, 1998 to review the Community Plan. WORK SESSION SCHEDULED FOR 9-8-98 2. Request to schedule work session on September 8, 1998 to discuss the Committee's recommendations concerning location of communications towers. WORK SESSION SCHEDULED FOR 9-8-98 L. REQUESTS FOR PUBLIC HEARINGS N NE M. CITIZENS' COMMENTS AND COMMUNICATIONS 1. PAIGE GENTRY, 341 POLLY CIRCLE, SALEM, ADVISED THAT HE HAD PETITION OF CITIZENS AGAINST R&L CARRIERS LOCATING AND ENTERING DAUGHERTY ROAD. CHAIR REFERRED TO STAFF FFH ASKED THAT ECH MEET WITH ARNOLD COVEY, VDOTs AND R8~L CARRIERS TO DISCUSS. 2. BARBARA BUSHNELL, 5204 BEARING ROAD, SPOKE ON BEHALF OF BLUE RIBBON COMMITTEE BACKERS AND HAD PETITION OF CITIZENS ASKING TO PROCEED WITH PROJECTS AS VOTED ON BY SCHOOL BOARD N. REPORTS AND INQUIRIES OF BOARD MEMBERS 6 N N O. REPORTS BLJ MOTION TO RECEIVE AND FILE REPORTS - UW 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of July 31, 1998 6. Report from the Virginia Department of Transportation of changes to the Secondary System as of July 1998 P. WORK SESSIONS 1. Work Session on School Construction Projects HELD FROM 4:15 P.M. UNTIL 5:05 P.M. BOARD GAVE DIRECTIONS TO ECH TO WRITE LETTER TO THE SCHOOL BOARD REQUESTING DETAILED INFORMATION ON PROPOSED NEW HIGH SCHOOL AND SITE DRAFT LETTER TO BE DISCUSSED BY BOARD DURING TRIP 8/21/98. 2. Work Session on Interstate 73. WORK SESSION HELD FROM 5:05 P.M. TO 6:00 P.M. VDOT REPRESENTATIVES PRESENT: FRED ALTIZER, JEFF ECHOLSs PATSY NAPIER, RONNIE GRIFFIN AND BILL MANNING I-73 LOCATION STUDY MAPS, VARIOUS ROUTES, AND STUDY SCHEDULE DISCUSSED HCN ASKED TO SEE ENABLING LEGISLATION FOR DESCRIPTION OF CORRIDOR Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A (5) DISCUSSION CONCERNING PROSPECTIVE BUSINESSES OR INDUSTRIES WHERE NO PREVIOUS ANNOUNCEMENT HAS BEEN MADE AT 4:15 P.M., BLJ MOTION TO GO INTO EXECUTIVE SESSION FOLLOWING THE WORK SESSIONS EVENING SESSION - 7:00 P.M. R. CERTIFICATION OF EXECUTIVE SESSION R-081898-7 AT 7:02 P.M., BLJ MOTION TO ADOPT RESO URC S. NEW BUSINESS 1. Resolution supporting I-73 through the Roanoke Valley. JM ASKED THAT ITEM BE POSTPONED UNTIL 9-8-98 T. PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES 1. Second reading of ordinance creating Virginia's First Regional Industrial Facility Authority. (Paul Mahoney, County Attorney) 0-081898-8 HCN MOTION TO ADOPT RESO URC 2. Second reading of ordinance authorizing a Special Use Permit to allow an accessory apartment in a R-1, single family, zoning district located at 1714 Millbridge Road, Catawba Magisterial District, upon the petition of Robert and Elaine Lewis. (Terry Harrington, County Planner) 0-081898-9 FFH MOTION TO ADOPT RESO s URC 3. Second reading of ordinance to rezone 3.830 acres from C-1 to C-2 to construct an office/retail development, located on the east side of Route 419 across from intersection of Locke Street, Catawba Magisterial District, upon the petition of North Roanoke Development Corp. (Terry Harrington, County Planner) 0-081898-10 FFH MOTION TO ADOPT RESO URC 4. Second reading of ordinance authorizing a Special Use Permit to operate a used automobile dealership, located at 5423 Williamson Road, Hollins Magisterial District, upon the petition of The Hertz Corp. (Terry Harrington, County Planner) TWO CITIZENS SPOKE CHAIR RULED THAT SPECIAL USE PERMIT APPLICATION IMPROPER AND MOVED TO TABLE ISSUE AND STAFF TO MEET WITH PRINCIPALS TO DETERMINE OWNERSHIP URC 5. Second reading of ordinance to rezone 5.4 acres from I-2 to I-1 and obtain a Special Use Permit to construct amini- warehouse, located in the 5800 block of Starkey Road, Cave Spring Magisterial District, upon the petition of Virginia Varsity Transfer, Inc. (Terry Harrington, County Planner) 0-081898-11 FM MOTION TO ADOPT RESO URC 6. Second reading of ordinance to rezone approximately 20 acres from R-1, R-2 and C-2 conditional to C-2, General commercial, for the purpose of general retail and service 9 uses, located in the vicinity of Brambleton Avenue (Route 221) and Electric Road (Route 419), Cave Spring Magisterial District, upon the petition of Roanoke County Board of Supervisors. (Terry Harrington, County Planner) 24 CITIZENS SPOKE 0-081898-12 FM MOTION TO DENY RESO AYES: JM, FM, HCN NAYS: N NE PRESENT: FFH ABSTAIN: ~ U. CITIZENS COMMENTS AND COMMUNICATIONS 1. JULIE STOWERS, 3326 KENWICK TRAIL, S POKE OF THE DISADVANTAGES OF TWO SMALL HI GH S CHOOLS INCLUDING THE OPERATING COSTS AND FAVORS ONE LARGE HIGH SCHOOLa ASKED THAT SCHOOL PROJECT GO FO RWARD AND BOS MUST DECIDE MOST APPROPRIATE WAY TO SPEND FUND S AVAILABLE 2. JAMES GARRIS, 3108-D HONEYWOOD LANE, ASKED IF THE SCHOOL COULD BE BUILD ON MERRIMAN ROAD SITE AND IF NOT, WHY DIDN'T THEY KNOW THAT SOONER 3. STEVE NOBLE, 5376 CANTER DRIVE, LIVES ACROSS FROM WOODS END SITE AND FAVORS ONE LARGE SCHOOL 4. PARKE LOESEL. 2753 TANGLEWOOD DRIVE, THANKED THE BOARD AND STAFF FOR MEETING WITH CITIZENS ABOUT ONE LARGE HIGH SCHOOL AND STILL THINKS THAT IS THE BEST CHOICE. V. ADJOURNMENT TO 6:50 A.M., AUGUST 21, 1998, FOR PURPOSE OF TRIP TO GOOCHLAND AND HENRICO COUNTIES TO TOUR INDUSTRIAL PARKS CHAIRMAN ADJOURNED MEETING AT 9.35 P M 10 O~ ~OANps.~ ~ ' A G7 7838 ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA August 18, 1998 tffner aF nre ewe a¢~ce eannoire ctxwrr vmrmvrn Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. This will be the only meeting in August and there will be a 3:00 p.m. session and a 7:00 p.m. session. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. B. C. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: Father Joseph Lehman Our Lady of Nazareth Catholic Church 3. Pledge of Allegiance to the United States Flag. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS i 1. Resolution of Congratulations and recognition of the Top CIRCLE Suggestion Program winners from May 1997 to May 1998. 2. Recognition of Finance Department for receiving a Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report. D. BRIEFINGS E. NEW BUSINESS 1. Resolution ratifying an option to purchase agreement with Michael W. Rose and Traci Y. Rose to purchase approximately 0.251 acres on Westmoreland Avenue. (Paul Mahoney, County Attorney) 2. Request for authorization to execute an agreement with the City of Roanoke to establish joint Firearms Training Range at the Dixie Cavern landfill site. (Ray Lavinder, Chief of Police) 3. Request to allocate funds to Roanoke County Recreation Clubs as part of beverage concession agreement with Pepsi. (Pete Haislip, Parks and Recreation Director) 4. Adoption of resolution designating Blue Ridge Community Services as an operating board and adoption of a pertormance agreement. (John Chambliss, Assistant County Administrator) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READINGS OF REZONING ORDINANCES -CONSENT AGENDA 1. Ordinance authorizing a Special Use Permit to construct a 100 ft. cellular monopole tower and support building, located on Catawba Valley Drive, 0.75 mile west of Oakey- Dolin Rd., Catawba Magisterial District, upon the petition of U. S. Cellular. 2 G. FIRST READING OF ORDINANCES 1. First reading of ordinance to establish water service area for Clearbrook-U.S. Route 220 Corridor and authorize acquisition of easement. (Gary Robertson, Utility Director) 2. First reading of ordinance to vacate, quit-claim and release portion of 20' waterline easement under the existing Barnes 8~ Noble building and accept a relocated new 20' waterline easement. (Gary Robertson, Utility Director) 3. First reading of ordinance approving the exercise of an option to purchase agreement with Michael W. Rose and Traci Y. Rose for 0.251 acre, more or less, on Westmoreland Drive. (Paul Mahoney, County Attorney) H. SECOND READING OF ORDINANCES I. APPOINTMENTS 1. Building Code Board of Adjustment and Appeals 2. Grievance Panel 3. Industrial Development Authority 4. League of Older Americans -Advisory Council 5. Task Force for Senior and Physically Challenged Citizens 6. Social Services Advisory Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT A NDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE 3 CONSIDERED SEPARATELY. 1. Approval of Minutes for July 14, 1998 and July 28, 1998. 2. Request to terminate a performance agreement with Relax, Inc and rescind Public Private Partnership funds in the amount of $77,498. 3. Acceptance of donation from Clearbrook Civic League towards purchase of Clearbrook community identification signs. 4. Donation of easement necessary to construct the water and sewer extension to the Dixie Caverns Landfill, located in the Catawba Magisterial District. 5. Approval of resolution to amend the pertormance agreement with Country East LLC. K. REQUESTS FOR WORK SESSIONS 1. Request to schedule work session on September 8, 1998 to review the Community Plan. 2. Request to schedule work session on September 8, 1998 to discuss the Committee's recommendations concerning location of communications towers. L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4 4. Future School Capital Reserve 5. Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of July 31, 1998 6. Report from the Virginia Department of Transportation of changes to the Secondary System as of July 1998 P. WORK SESSIONS 1. Work Session on Interstate 73. Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A EVENING SESSION - 7:00 P.M. R. CERTIFICATION OF EXECUTIVE SESSION S. NEW BUSINESS T. PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES 1. Second reading of ordinance creating Virginia's First Regional Industrial Facility Authority. (Paul Mahoney, County Attorney) 2. Second reading of ordinance authorizing a Special Use Permit to allow an accessory apartment in a R-1, single family, zoning district located at 1714 Millbridge Road, Catawba Magisterial District, upon the petition of Robert and Elaine Lewis. (Terry Harrington, County Planner) 3. Second reading of ordinance to rezone 3.830 acres from C-1 to C-2 to construct an office/retail development, located on the east side of Route 419 across from intersection of Locke Street, Catawba Magisterial District, upon the petition of North Roanoke Development Corp. (Terry Harrington, County Planner) 4. Second reading of ordinance authorizing a Special Use 5 Permit to operate a used automobile dealership, located at 5423 Williamson Road, Hollins Magisterial District, upon the petition of The Hertz Corp. (Terry Harrington, County Planner) 5. Second reading of ordinance to rezone 5.4 acres from I-2 to I-1 and obtain a Special Use Permit to construct amini- warehouse, located in the 5800 block of Starkey Road, Cave Spring Magisterial District, upon the petition of Virginia Varsity Transfer, Inc. (Terry Harrington, County Planner) 6. Second reading of ordinance to rezone approximately 20 acres from R-1, R-2 and C-2 conditional to C-2, General commercial, for the purpose of general retail and service uses, located in the vicinity of Brambleton Avenue (Route 221) and Electric Road (Route 419), Cave Spring Magisterial District, upon the petition of Roanoke County Board of Supervisors. (Terry Harrington, County Planner) U. CITIZENS COMMENTS AND COMMUNICATIONS V. ADJOURNMENT TO 7:00 A.M., AUGUST 21, 1998, FOR PURPOSE OF TRIP TO GOOCHLAND AND HENRICO COUNTIES TO TOUR INDUSTRIAL PARKS 6 t d i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 1998 RESOLUTION 081898-1 CONGRATULATING THE TOP WINNERS OF THE CIRCLE SUGGESTION PROGRAM FROM MAY 1997 TO MAY 1998 WHEREAS, in the fall of 1996, the Roanoke County Board of Supervisors requested that the County of Roanoke develop a suggestion program that would encourage employees to reduce costs and improve operations; and WHEREAS, on April 8, 1997, the Board of Supervisors approved the establishment of the CIRCLE Suggestion Program, which stands for "CONTINUOUS IMPROVEMENT OF ROANOKE COUNTY LED BY EMPLOYEES"; and WHEREAS, since the program began, 76 County employees have submitted suggestions and 46 of the implemented suggestions have generated an estimated savings of up to $131,671 over athree-year period; and WHEREAS, in addition to monetary winnings, the winners received a CIRCLE T- Shirt from the County Administrator and were recognized in the CIRCLE Newsletter and Roanoke County Today; and WHEREAS, John Patten, General Services; Bill Fowler, Jr., Engineering; Charles Paitsel, General Services; Nancy Thomas, Treasurer's Office; Dean Wood and Rick Hatless, Utility Department; Henry Wiley, General Services; Ragena Jordan, Human Resources; Roger Reed, General Services; William A. Richardson, Planning and Zoning; Robert A. Reitz, General Services; Dorothy P. Dickason, Treasurer's Office; Elaine B. Gill, Human Resources; William L. Thorne, Parks & Recreation; Edna Lawson, Rebecca D. 1 t Fralin and Victoria A. Webb, Management Information Systems; Keith G. Roberts and Mark Erickson, County Garage; Eric S. Wilson, General Services-Shop; were the top winners during the first twelve months of the program. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, wishes to express its congratulations to these employees for their ingenuity, their innovative ideas and for meeting the challenge of improving County operations and services; and FURTHER, on behalf of the citizens of Roanoke County, the Board of Supervisors encourages them to continue their outstanding efforts in the future. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holto , CMC Deputy Clerk to the Board of Supervisors cc: File Joseph Sgroi, Director, Human Resources Resoutions of Congratulations File 2 ACTION NO. ITEM NUMBER ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 18, 1998 AGENDA ITEM: Resolution congratulating the top winners of the CIRCLE Suggestion Program from May 1997 to May 1998 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In the fall of 1996, the Board of Supervisors requested that County staff develop a suggestion program that would encourage employees to reduce costs and improve operations and efficiencies. On April 8, 1997, the Board approved the establishment of the CIRCLE Suggestion Program. CIRCLE stands for "Continuous Improvement of Roanoke County Led by Roanoke County Employees". Employee training began in early May when the program actually started. In addition to cash awards, the top winners of each quarter were presented with a CIRCLE T-Shirt, and were highlighted on both Roanoke Count„y TodaX and the CIRCLE quarterly newsletter, CIRCLE Spotlight. The top winners of the year were to be recognized with a resolution by the Board of Supervisors. I'm pleased to report that 76 employees have submitted suggestions and 46 of those suggestions have been implemented. Possible savings over the next three years is estimated to be up to $131,671. Total cash awards paid to all the employees submitting suggestions were $2,402. I believe we are off to a good start, and I anticipate that the program and estimated savings will continue to grow, especially with encouragement from the department heads and Board of Supervisors. Attached is a list of the winners for the first twelve months of the program, a description of their suggestions, and the estimated cost savings. Submitted by, os Sgroi, Director Human Resources Approved by: Elmer C. Ho ge County Administrator . ! c-~ ACTION VOTE No. Yes Abs Approved () Motion by: Harrison Denied () Johnson Received () McNamara- Referred () Minnix _ _ _ To () Nickens _ _ _ 2 .~ r C- LISTS OF TOP WIIJIJERS CIRCLE SUGGESTIOW PROGRAIU FROM ~IAY,1997 TO IUAY,1998 John Patren, General Sewic~s. for his suggestion to install a remote reading water meter for the water supply line to the cooling towers for the air conditioning at the Courthouse, resulting in a three-year savings of $4,658. Victoria A. Webber ~lahagement Information Systems automated and designed form in CIS Word which reduces two steps from former development procedures, resulting in a three year savings of $4,680. Rpger Reed, General Sewices suggested that the County provide prescription safety glasses to prevent eye injury that could result in a cost savings of $13,000 for just one injury. Eric S. Wilson, General Sewices - Shok proposed local fabrication of material for blade guide tracking system, resulting in a savings of approximately $5,000. Charles Paitsel, General Snwir_as worked with Sewers Nydraulics to install a stop oh the cylinder to prevent it from binding up and causing it to fail, resulting ih an estimated savings of $13,500. Nehru Wiley, General Sewices recommended developing a training video for custodians describing processes, chemicals and materials used ih daily, weekly and monthly routines, resulting in a three-year cost savings of $7,500. William A Richardson, Plahhlhg ahd_ Zoe developed a chart which lists all the magisterial and planning districts which can be placed at the Building Permits counter, resulting in a three year savings of $1,019. Rig ha Jo , N Oman Ro~ni~reae recommended athree-month advertising contract with the Roanoke Times that renews itself monthly, resulting ih a three-year savings of $8,910. . r c-~ Rebecca D. Eralin, Management Information Systems developed a weekly time sheet using EXCEL to record time spent on protects which could create a monthly work plan, resulting in a savings of X2,000. Mark Erickson, o ~hty ~ara proposed saving heat and energy consumption by a programmable thermostat, resulting in a three year savings of X5,400. William L. Thorne., Parks & Recreation proposed developing three brochures per year instead of four, allowing more room for promotion of programs, expansion of sewices, and improvement of quality, resulting in a three year savings of $4,810. Keith G. Roberts, Coun G proposed establishing across-training program for mechanics, which would increase tob knowledge and eliminate outside training, resulting in a three year savings of X3,000. Edna LawSOh, Management ~hfotmati0h SgStems increased security and reduced staff time by installing a security camera in the Public Safety Building Lobby for MIS users; and increase employee communications with new employee packets. Elaine B. Gill, Numah Resources developed a more efficient report distribution system, and arranged account with the State Police to reduce payments for criminal background inquiries, resulting in a three year savings of X1,411. Dorothy P. Dickason, Treasurer's Office created documents with LOTl1S for use by the Treasurer's Office and Finance Department, resulting in a three year savings of $2,743. Dean Wood and Rick Narless, lltilitu implemented an idea to use silicone caulking and nylon cord to make necessary repairs to Granular Activated Carbon basins that were leaking at the seams, resulting in a three-year savings of $1,450. Robert A. Reitz, General Snwieae changed the procedure for vehicles out of sewice at the garage which increased efficiency, maintained public safety sewice levels and increased customer sewice. 2 C-i tJancy Thomas, Treasurer's OfFice recommended changing the notice on envelopes,'address correction requested'to'address sewice requested' and requesting a copy, resulting in athree-year savings of $720. Bill Fowler~Jr., Eng'neeri g & Inspections recommended that plumbing inspectors have a key to the water meter and upon completion of the inspection, unlock the meter and turn on the water, resulting in a three-year savings of $900. 3 ., c-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 1998 RESOLUTION CONGRATULATING THE TOP WINNERS OF THE CIRCLE SUGGESTION PROGRAM FROM MAY 1997 TO MAY 1998 WHEREAS, in the fall of 1996, the Roanoke County Board of Supervisors requested that the County of Roanoke develop a suggestion program that would encourage employees to reduce costs and improve operations; and WHEREAS, on April 8, 1997, the Board of Supervisors approved the establishment of the CIRCLE Suggestion Program, which stands for "CONTINUOUS IMPROVEMENT OF ROANOKE COUNTY LED BY EMPLOYEES"; and WHEREAS, since the program began, 76 County employees have submitted suggestions and 46 of the implemented suggestions have generated an estimated savings of up to $131,671 over athree-year period; and WHEREAS, in addition to monetary winnings, the winners received a CIRCLE T- Shirt from the County Administrator and were recognized in the CIRCLE Newsletter and Roanoke County Today; and WHEREAS, John Patten, General Services; Bill Fowler, Jr., Engineering; Charles Paitsel, General Services; Nancy Thomas, Treasurer's Office; Dean Wood and Rick Harless, Utility Department; Henry Wiley, General Services; Ragena Jordan, Human Resources; Roger Reed, General Services; William A. Richardson, Planning and Zoning; Robert A. Reitz, General Services; Dorothy P. Dickason, Treasurer's Office; Elaine B. Gill, Human Resources; William L. Thorne, Parks & Recreation; Edna Lawson, Rebecca D. 1 C-/ Fralin and Victoria A. Webb, Management Information Systems; Keith G. Roberts and Mark Erickson, County Garage; Eric S. Wilson, General Services-Shop; were the top winners during the first twelve months of the program. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, wishes to express its congratulations to these employees for their ingenuity, their innovative ideas and for meeting the challenge of improving County operations and services; and FURTHER, on behalf of the citizens of Roanoke County, the Board of Supervisors encourages them to continue their outstanding efforts in the future. 2 ACTION N0. ITEM NUMBER C " AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 18, 1998 AGENDA ITEM: Recognition of the Finance Department staff for Excellence in Financial Reporting for the Comprehensive Annual Financial Report COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County has again received the Certificate of Achievement for Excellence in Financial Reporting for its Comprehensive Annual Financial Report (CAFR) for the Fiscal Year Ended June 30, 1997. This award is presented by the Government Finance Officers Association to governments that achieve the highest standards in governmental accounting and financial reporting. Diane Hyatt, Director of Finance, would like to recognize the entire Finance staff this year for their efforts in preparing the CAFR. Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved () Motion by: Johnson _ _ Denied () Harrison _ _ Received () McNamara- _ _ Referred () Minnix _ _ To () Nickens _ GOVERNMENT FINANCE OFFICERS ASSOCIATION 180 North Michigan Avenue, Suite 800, Chicago, Illinois 60601 312/977-9700 • Fax: 312/977-4806 June 5, 1998 Mr. Elmer C. Hodge County Administrator County of Roanoke P.O. Box 29800 Roanoke, Virginia 24018 Dear Mr. Hodge: C-~-- We are pleased to notify you that your comprehensive annual finan- cial report for the fiscal year ended June 30, 1997 qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting Achievement is also presented to the individual designated by the government as primarily responsible for its having earned the certificate. Enclosed is an Award of Financial Reporting Achievement for: The Finance Staff, County of Roanoke, VA. The Certificate of Achievement plaque will be shipped under sepa- rate cover in about eight weeks. We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. To assist with this, a sample news release and the 1997 Certificate Program results are enclosed. We hope that your example will encourage other government offi- cials in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting. Sincerely, GOVERNMENT FINANCE OFFICERS ASSOCIATION q~ "1 C1 Stephen J. Gauthier Director/Technical SJG/kas Enclosures Services Center WASHINGTON OFFICE 1750 K Street, N.W., Suite 650, Washington, DC 20006 202/429-2750 • Fax: 202/429-2755 ~'' f _~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,TUESDAY, AUGUST 18, 1998 RESOLUTION 081898_2 APPROVING AN OPTION TO PURCHASE AGREEMENT WITH MICHAEL W. ROSE AND TRACI Y. ROSE FOR CERTAIN PROPERTY, (BEING IDENTIFIED AS COUNTY TAX MAP PARCEL 77.13-5-30) AS PART OF A PROPOSED ECONOMIC DEVELOPMENT PROJECT WHEREAS, by Option to Purchase Agreement dated July 30, 1998, Michael W. Rose and Traci Y. Rose, husband and wife, granted unto the Board of Supervisors of Roanoke County, Virginia, an option to purchase 0.251 acre, more or less, being further shown on the Roanoke County land records as Tax Map Number 77.13-5-30, ("the Rose Property"); and, WHEREAS, under the terms of said agreement, the option fee is $2,000.00, the purchase price for the "Rose Property" is to be $150,000 and the option must be exercised on or before January 30, 1999, and closing is to occur within thirty (30) days from the date of rezoning of this property by the Board of Supervisors, whichever comes first; and WHEREAS, at such time as said option is to be exercised, this matter will be brought back to the Board of Supervisors of Roanoke County, Virginia, for adoption of an ordinance to authorize exercise of the option and acquisition of the real estate. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: (1) That the Option to Purchase Agreement dated July 30, 1998, between Michael W. Rose and Traci Y. Rose, husband and wife, Grantor, and the Board of Supervisors of Roanoke County, Virginia, Grantee, and the terms and conditions provided 1 J ~,. for in said agreement, is hereby approved and the execution of said agreement by the County Administrator is hereby authorized and ratified. (2) That the County Administrator or assistant county administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as may be required to determine the feasibility and necessity of exercising the option and acquiring said Property, all of which shall be approved as to form by the County Attorney. (3) That this resolution shall be effective on and from the date of its adoption. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Arnold Covey, Director, Community Development Timothy W. Gubala, Director, Economic Development 2 Item No. ~'"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY MEETING DATE: August 18, 1998 AGENDA ITEM: Resolution ratifying an option to purchase agreement with Michael W. Rose and Traci Y. Rose to purchase an approximate 0.251 acre on Westmoreland Avenue (being identified as County Tax Map parcel 77.13-5-30) COUNTY ADMIINISTR/ATOR'S COMMENTS: BACKGROUND: Roanoke County is assisting in the location of an economic development prospect. Michael W. And Traci Rose owns a 0.251 acre on Westmoreland Avenue. They have been approached for an option to sell the 0.251 acre tract to Roanoke County, who in return will convey it to the prospect so that they can use this property for road improvements related to an economic development project. This purchase and conveyance is in conformance with a draft performance agreement between Roanoke County and the economic development prospect. The property is: All that certain tract or parcel of land, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the Cave Spring Magisterial District of the County of Roanoke, Virginia, containing 0.251 acres, more or less, and more particularly described as follows: Beginning at a point on the south side of Westmoreland Drive, which point of beginning is the common corner to Lots 4 and 5 of Section 6 of Mount Vernon Heights, marked by an iron; thence leaving Westmoreland Drive and with the dividing line between Lots 4 and 5, S. 21 deg. 49' W. 244.24 feet to a point; thence N. 72 deg. 32' W. 31.65 feet to a point; thence N. 15 deg. 48' S 1" E. 247.99 feet to a point on the south side of Westmoreland Drive (said course having been identified as N. 15 deg. 56' E. 249.3 feet in the deed of conveyance unto the Grantor herein); thence with the south side of Westmoreland Drive, S. 68 deg. 11' E. 57.5 feet to the point of Beginning, and being the eastern portion of Lot 4, Section 6 as shown by the Map of Mount Vernon Heights, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 2, page 67. Said real estate being further shown and designated upon the Roanoke County land records as Tax Map Number 77.13-5-30, and having a street address of 3323 Westmoreland Drive, SW, Roanoke, Virginia. r ~-/ This being all of the same real estate acquired by Grantor from the Cave Spring First Aid and Rescue Squad, Inc., by deed dated 9/25/91, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1350, page 834. Staff recommends that the 0.251 acre tract be acquired by the County by option agreement in accordance with the draft performance agreement with the economic development prospect. FISCAL IMPACT: Funds for the option price of $2,000 are available in the Economic Development Department public private partnership fund. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the attached resolution approving the option to purchase agreement with Michael W. Rose and Traci Y. Rose for road improvements related to an economic development project. Approved: Elmer C. Ho ge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: No Yes Abs Harrison Johnson McNamara Minnix Nickens Attachment ~A AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 18, 1998 RESOLUTION APPROVING AN OPTION TO PURCHASE AGREEMENT WITH MICHAEL W. ROSE AND TRACI Y. ROSE FOR CERTAIN PROPERTY, (BEING IDENTIFIED AS COUNTY TAX MAP PARCEL 77.13-5-30) AS PART OF A PROPOSED ECONOMIC DEVELOPMENT PROJECT WHEREAS, by Option to Purchase Agreement dated July 30, 1998, Michael W. Rose and Traci Y. Rose, husband and wife, granted unto the Board of Supervisors of Roanoke County, Virginia, an option to purchase 0.251 acre, more or less, being further shown on the Roanoke County land records as Tax Map Number 77.13-5-30, ("the Rose Property"); and, WHEREAS, under the terms of said agreement, the option fee is $2,000.00, the purchase price for the "Rose Property" is to be $150,000 and the option must be exercised on or before January 30, 1999, and closing is to occur within thirty (30) days from the date of rezoning of this property by the Board of Supervisors, whichever comes first; and WHEREAS „ at such time as said option is to be exercised, this matter will be brought back to the Board of Supervisors of Roanoke County, Virginia, for adoption of an ordinance to authorize exercise of the option and acquisition of the real estate. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: (1) That the Option to Purchase Agreement dated July 30, 1998, between Michael W. Rose and Traci Y. Rose, husband and wife, Grantor, and the Board of Supervisors of Roanoke County, Virginia, Grantee, and the terms and conditions provided for in said agreement, is hereby approved and the execution of said agreement by the County Administrator is hereby authorized and ratified. U:\WPDOCS\ECDEV\I-ID\ROSE.RES 1 ~/ (2) That the County Administrator or assistant county administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as may be required to determine the feasibility and necessity of exercising the option and acquiring said Property, all of which shall be approved as to form by the County Attorney. (3) That this resolution shall be effective on and from the date of its adoption. U:\WPDOCS\ECDEW-ID\ROSE.RES 2 ~.~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 1998 RESOLUTION 081898-3 AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE CITY OF ROANOKE TO ESTABLISH A JOINT FIREARMS TRAINING RANGE AT THE DIXIE CAVERNS LANDFILL SITE WHEREAS, a firearms training range is an essential facility for law enforcement personnel in order that each officer may be recertified in firearms at least once a year as required by the Commonwealth of Virginia and to provide additional training and practice to reduce the potential for civil liability; and WHEREAS, the Roanoke County Police Department and the Roanoke County Sheriffs Office have been forced for a number of years to borrow time at a firing range operated by Norfolk Southern which has significantly impaired the flexibility of these departments in scheduling training and firearms recertifications; and WHEREAS, the County of Roanoke and the City of Roanoke have negotiated over a period of several years in an attempt to locate a mutually acceptable site for a firing range which would adequately serve the firearms training needs of law enforcement officers in both jurisdictions; and WHEREAS, the County of Roanoke and the City of Roanoke have reached agreement for the construction of a firearms training range upon County-owned property known as the Dixie Caverns landfill site which location has been previously granted a special use permit for such purpose by Ordinance 12495-15 passed on January 24, 1995. The County and City have agreed to share equally in the cost of construction of the firing range with the County's capital contribution to include the current appraised value of the 1 real estate involved which shall remain the property of Roanoke County. NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the MEMORANDUM OF AGREEMENT dated the 3rd day of August, 1998, between Roanoke County and the City of Roanoke for the construction and operation of a firearms training range on approximately 14.9 acres of land owned by the County in west Roanoke County is approved; and further That the County Administrator is hereby authorized to execute this MEMORANDUM OF AGREEMENT and such further documents as shall be necessary to carry this agreement into effect, all upon such form as shall be approved by the County Attorney. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holto , CMC Deputy Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney James R. Lavinder, Chief of Police Gerald S. Holt, Sheriff Mary F. Parker, Clerk, Roanoke City Council 2 300 ,: ;;, ::~:;~,;. .~~ i. ~-_~ , .ti. ~ S r ., d •Y I ~ 'le. ' ~ ~ 1 `, :154 YP,RDS . ~ ..f:. .~. t ~, '" ' ~ ~ ~ .oMg~z ~ p 1s7 0~ .. ; . ~~ ~ ,: ~ GUS E .. . . - ~ ,1~~n. _. _. ~~ ~~ '~ `~-, _P 1STOL ..RAN ~~.5 =. • . - - ``, \ ~ ,_ ..._ :25 • .YARDS . ' -_.. _ _ f. IP L ~ ~ \ ti MC1 N A ~ ~ A ~ :~~ R ~ :5 TE 15P0 , I~5 1~ ~ CA~IERNS LANLS~ \ ~ , , . ,.., ~TX ~ ,. ~ ~ r •~ r ~~ ~. ACTION # ITEM NUMBER L"• AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA I~ ELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MEETING DATE: Augur! 18, 1998 AGENDA ITEM: Request for authorization to execute an agreement with the City of Roanoke to establish a joint Firearms Training Range at the Dixie Cavern Landfill site. COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. We appreciate very much Norfolk Southern allowing us to use their range during the cleanup of Dixie Caverns landfill. We also look forward to working with the City. Thanks also to the Marines and the Seabees for their help. BACKGROUND: Firearms training for police officers is mandated by the Commonwealth of Virginia. A firearms training range is an essential facility for law enforcement personnel since each officer is required to be recertified in firearms at least once a year. Exposure to potential liability can be reduced with more frequent training and practice. Both the City and County are currently using a range on Norfolk Southern property near Shaffer's Crossing. NS has been very generous in allowing this use until other arrangements can be made. However, use of this facility is on a month-to-month basis and could be canceled with thirty days notice. In addition, there are a number of disadvantages with the NS range including scheduling, the lack of adequate classroom space and background noise from other activities which disrupts training. SUMMARY OF INFORMA i'ION: The County and City have discussed development of a joint firearms range since the summer of 1994. Several alternatives were reviewed, with Dixie Caverns and the City's property at Carvins Cove being considered the most favorable for this use. During the course of our evaluation of alternatives, public hearings were conducted and a special use permit to develop a range at the Dixie Caverns site was passed by County Ordinance 12495-15 on January 24, 1995. There were no citizen concerns expressed during the hearings. However, this alternative was not pursued further at the E-a SUMMARY OF INFORMATION: (CONTINUED) time due to the lack of water and sewer service at the site, and due to the very high cost of excavation. A subsequent proposal to construct a range at Carvins Cove was not acted upon due to opposition to the site by area residents. Since then, two developments have caused the Dixie Caverns property to reemerge as the most favorable site for this project. 1. Public water a»d sewer is now being made available. 2. The Marine C~irps reserve will do the necessary excavation at no charge other than providing fuel for their equipment. Representatives from the City and the County feel this is the best alternative for the development of a range. All grading will be accomplished with the assistance of the Marine Corps Reserves. The Seabees will also assist in construction of the facility. Acceptance of the project by the Marine Reserves is on afirst-come-first-serve basis after the submission of required paperwork. That paperwork has now been forwarded. Timing on completion of the project will depend on when the Reserves can work it into their schedule. However, it is projected that the completion will be no later than mid-summer 1999. A Cooperative Agreement between the City and the County was approved by Roanoke City Council at its meeting on August 3, 1998. A copy of the agreement containing details of the operation of the range is attached. FINANCIAL IMPACT: Cost of the project will be shared between the City and the County. The Roanoke County Board of Supervisors approved $50,000 for this purpose in the budget for the current fiscal year. The County will receive a credit of $30,000 for the value of the land and retain the ownership thereof. The City will provide a matching contribution to the project of $80,000. The previous estimated cost for building this range as originally designed was $240,000. However, the project team feels that, with the assistance of the Marine Corps Reserves, the range can be constructed essentially as designed with the funds now available. Operating costs will be covered by the participating agency budgets and no additional funds are requested. STAFF RECOMMENDATION: Staff recommends that the Board authorize the County Administrator to execute the appropriate documents between the City and the County to establish a joint Firearms Training range at the Dixie Caverns site. ^ Respectfully submitted, es R.Lavn" Chief of Police Approved ( ) Denied ( ) Received ( ) Referred to Approved: ~~ ~~ Elmer C. Hodge County Administrator ------------------------------------------------ ACTION Motion by: VOTE No Yes Abs Harrison Johnson McNamara Minnix Nickens ~~ ~• ~l `~ 3 0 ~. • ~, ,~~~ ,~ ,~ . - ~~ , .~• 1• ~~ i ~,r r ' ' ~ \ 111 \1` ~\ t ~' 1 `• ~~ ~. h ~ ~ :, ,. ,,, p~~ :150 YARD 5 ~ ..~:. ~ , . - '~ ~` .} ~ ~.QMBA-C_ .P 1ST _ ~ i ~~~~ ~~ . ~ O RlVV b :, -- 1, ~;,; J ~ '~:, ,~ .~ ~' .. 4 + 'C - 1 _ ~ ~ .r ~z • ~. 1 ~\ .MUN! IPA L ~ ~ paogos~~lRr~~ _ ._ ~ ~.t :. LE ~ t 100 ~~ ~. ,:. _~ SCR t . ~ ~ ~ ~/ / ~. E- a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIItGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 1998 RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE CITY OF ROANOKE TO ESTABLISH A JOINT FIItEARMS TRAINING RANGE AT THE DIXIE CAVERNS LANDFILL SITE WHEREAS, a firearms training range is an essential facility for law enforcement personnel in order that each officer may be recertified in firearms at least once a year as required by the Commonwealth of Virginia and to provide additional training and practice to reduce the potential for civil liability; and WHEREAS, the Roanoke County Police Department and the Roanoke County Sheriffs Office have been forced for a number of years to borrow time at a firing range operated by Norfolk Southern which has significantly impaired the flexibility of these departments in scheduling training and firearms recertifications; and WHEREAS, the County of Roanoke and the City of Roanoke have negotiated over a period of several years in an attempt to locate a mutually acceptable site for a firing range which would adequately serve the firearms training needs of law enforcement officers in both jurisdictions; and WHEREAS, the County of Roanoke and the City of Roanoke have reached agreement for the construction of a firearms training range upon County-owned property known as the Dixie Caverns landfill site which location has been previously granted a special use permit for such purpose by Ordinance 12495-15 passed on January 24, 1995. The County and City have agreed to share equally in the cost of construction of the firing range with the County's capital contribution to include the current appraised value of the real estate involved which shall remain the property of Roanoke County. E-a NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the MEMORANDUM OF AGREEMENT dated the 3rd day of August, 1998, between Roanoke County and the City of Roanoke for the construction and operation of a firearms training range on approximately 14.9 acres of land owned by the County in west Roanoke County is approved; and further That the County Administrator is hereby authorized to execute this MEMORANDUM OF AGREEMENT and such further documents as shall be necessary to carry this agreement into effect, all upon such form as shall be approved by the County Attorney. g:i..\wg\agenda\police\£u~ingm.res 2 ~~ MEMORANDUM OF AGREEMENT This Memorandum of Agreement which is made and entered into by and between Roanoke County ("County") and City of Roanoke ("City") is dated the 3rd day of August, 1998, for identification. Whereas, the undersigned political subdivisions which are parties to the Agreement are desirous of maximizing the training of police officers in the use of firearms by combining resources and making the most efficient use of possible law enforcement firearms personnel; and Whereas, it is desirable that each of the parties hereto should voluntarily aid and assist each other in the firearms training of police personnel; and Whereas, neither of the parties hereto currently has a long term commitment to land suitable for the development of a police firearms training range; and Whereas, both parties hereto desire to combine potential resources which could be used to construct a police firearms training range for the use and good of both parties; and Whereas, County owns appropriate land identified in the attached plat in west Roanoke County suitable for the development of a cooperative police firearms training facility; and Whereas, both jurisdictions have capital funds available to begin development of a cooperative police firearms training facility. Now, therefore it is hereby agreed by and between the parties hereto as follows: 1. The term "cooperative firearms facility" or "Range" shall mean land, designated roadways leading immediately thereto, utilities, target mechanisms, or other physical structures and facilities used for the purpose of providing a police firearms training facility on property heretofore identified. 2. The Range shall be under the joint direction and supervision of a firearms range governing committee ("Committee"), consisting of representatives appointed by the Chiefs of Police of the City and County, and Sheriffs of the City and County. SPECIFIC PROVISIONS -COUNTY 1. County shall make available approximately 14.9 acres of suitable land heretofore identified in west Roanoke County to be developed as a firearms range. County 1 _~ shall retain ownership of the land throughout the term of this Agreement. The City hereby authorizes the County to make all applications on its behalf related to zoning or permits for this project. 2. County will have prepared a site plan that details the dimensions of the Range, and includes proposed topographic grading and necessary soil erosion control. The site plan shall be incorporated into and made a part of this agreement. 3. Costs of utilities service and installation shall be borne by the Committee which shall provide for such costs in its annual operations budget. 4. County will, as expeditiously as possible, take all actions necessary to obtain all required zoning, special use and building permits . Any costs necessary to obtain .- such permits shall be borne by the County. 5. County will provide daily security inspections of the Range area. 6. County will perform routine trash removal at the county's expense. 7. To the extent permitted by the laws of the Commonwealth of Virginia, the County will be responsible for the acts or failures to act of its officers, agents and employees which may result in any claim for liability or monetary penalty under either state or federal law related to any alleged activity or violation of any environmental law or regulation and/or which causes or allegedly causes injury to persons or property occurring at or near or arising out of the Dixie Caverns landfill site, including all adjoining properties, owned by the County In so far as permitted by law, each party agrees that, as between the parties, it shall be responsible for its agents' and employees' acts and omissions within the scope of their duties which cause injury to persons or property directly resulting from their use of the Dixie Caverns landfill site. Notwithstanding the above, neither party shall be responsible for punitive damages assessed against its employees or agents, or for its employees' or agents' criminal conduct. Nothing herein shall be deemed as a waiver of sovereign immunity or any other defense available to the County or City. In addition, the County agrees that the prior uses for landfill purposes of the area on which the firing range will be located or any adjoining properties thereto and any and all ramifications resulting from such prior uses, including but not limited to any future clean up, penalties, fines, etc., shall be the sole responsibility of County and not City as between those parties. 2 E-a Furthermore, the County agrees that it will take all reasonable and necessary steps to assert coverage under any public liability insurance, currently the VA RISK 2 Public Officials Liability coverage, which may be applicable to the Extraterritorial Agreement between the City and County dated March 4, 1996, as authorized by § 15.2-1736, Code of Virginia, 1950, as amended, to cover any claim or liability alleged to arise out of or covered by this Agreement. The County shall provide to the City evidence of its liability insurance coverage. The provisions of this agreement are for the sole benefit of the parties, and no other person or entity shall be entitled to enforcement of any parts of this agreement. MUTUAL OBLIGATIONS 1. County and City agree to provide contributions of assets or funds of equal value for the construction of and improvements to the Range. Once the Range is initially completed the County and City will contribute funds in equal parts toward the operating expenses of the Range. The County's initial contribution toward the cost of the construction of the Range shall be the fair market value of the site as identified in paragraph 1 above. A joint assessment will be conducted by the County and City Assessor's Office to determine the current assessed value of the property being provided by the County. The assessed value of the site will be considered as the initial portion of the County's funding contribution for construction of and improvements to the Range. (See Attached Assessment). 2. The initial Range improvements shall include the following: Classroom structure, groomed shooting areas, control tower(s), mechanical targets, storage building(s) and associated equipment, lighting, electrical service, classroom furniture and equipment, plumbing and fixtures, free-standing covered instructional and shooting areas and any other expenditures jointly approved by the Committee. 3. The County and the City agree that all construction of and improvements to the Range will comply with all state laws and county code provisions and the directions of the Committee. The Roanoke County Purchasing Department will handle the procurement of all materials and supplies for the construction of and 3 -a improvements to the Range upon written direction of the Committee by its Chair as provided in paragraph 5 below. 4. The Roanoke County Finance Department will process all invoices for payment for these materials and supplies and will bill the County and City on a monthly basis in accordance with the terms of this agreement for all expenses, services and operating costs associated with the Range as approved by the Committee. It is the agreement of the parties that the County will be billed for an equal share of the costs of construction and improvement of the Range only after the City has been billed for an amount equal to the agreed assessed value of the site contributed by the County as established in paragraph 1 of this Section above. 5. The Range will be under the jurisdiction and supervision of the Committee. The Committee will consist of 5 members, appointed as follows: CHAIR: The chair shall be a member of the Committee who shall have all rights of membership including the right to vote. The chair shall rotate each calendar year between the jurisdictions in the following order: County Chief of Police or his designee; City Chief of Police or his designee; County Sheriffor his designee; and City Sheriffor his designee. MEMBERS: One (1) Department of Criminal Justice Services (DCJS) certified firearms instructor from each Police Department and each Sheriff s Office. 6. The Committee shall adopt and be governed by Bylaws which shall be subject to approval by the Chiefs of both the City and County. Such Bylaws shall include the following components: A. Quorum: Four, which can be made up of members from any of the four departments. In order for the committee to approve any formal action, if fewer than four affirmative votes are received, there must be at least one affirmative vote from each jurisdiction. B. Schedule of Meetings: To be held at least quarterly. C. Notice of Meetings: Five working days unless waived in writing by all members. 4 E-a D. Scheduling/Use: To be determined by the Committee and incorporated in the Bylaws or published rules. E. Range Masters: Appointed from each Police and Sheriff Department to administer the Committee's policy; Range Master shall not be a voting member of the Committee. 7. With the objective of insuring safe operation of the Range, the Committee shall govern the use of the Range. Subject to the terms and conditions of this Memorandum of Agreement, the Committee shall have absolute discretion to refuse permission for the use of the Range or to establish such conditions for its :. use as the Committee shall deem necessary. 8. Off-duty police officers from the County and City Police and County and City Sheriffs Departments will have access to use the Range subject to any terms and conditions established by the Committee. 9. No alcohol, controlled substances or other contraband shall be in the actual or constructive possession of an individual at the Range site except for training purposes in accordance with written authorization by the division commander of the persons engaged in the training. 10. This Agreement shall not be construed to impair or affect any sovereign or governmental or official immunities that may otherwise be available to the City and County of Roanoke, any of its officers, agents or employees. Any legal liability which may be imposed upon either party by a court of competent jurisdiction or by duly authorized settlement of any legal claim against either jurisdiction shall be retained by each party hereto for the conduct of its own employees and for such invitees as each may authorize to use or be present on the premises of the Range. In the event of a third party liability claim not covered by this paragraph, both the City and County shall equally share in all costs of defense and in any monetary judgment or settlement of such claim, unless otherwise mutually agreed to between the parties. 11. Both the City and County shall be responsible for worker's compensation liability for their respective employees who may suffer compensable injuries arising out of their use of or authorized presence at the Range. 5 E-a 12. Snow removal decisions shall be made by the Committee and necessary costs for such will be shared by the parties hereto. 13. Annual operating costs and maintenance of the Range: A. The Committee shall adopt an annual operating and maintenance budget for the Range and shall submit such budget to the City and County budget offices by December 15th of each year. The City and County shall equally share the annual costs of operating and maintaining the Range. If either the City or the County should fail to appropriate sufficient funds for the operation and maintenance of the Range, that jurisdiction shall be in default and therefore ineligible to use the Range for the balance of that fiscal year or until such time as it shall make funds available to meet its proportionate budget _- responsibilities. B. The Chief of Police of the County or his designee will prepare an itemized invoice and forward to the Chief of Police of the City a quarterly billing (September 30, December 31, March 31, and June 30) for the actual cost of operating and maintaining the Range. Within 30 days of approval by the Chief of Police, the City shall promptly remit to the County full payment for its proportionate share (50%) of these costs. 14. Either party shall indicate its desire to terminate this agreement by providing written notice to the chief governing officer of the other party at least ninety (90) days in advance of such termination. Within thirty (30) days of receipt of such written notice to terminate, the receiving jurisdiction may request the initiation of mediation or other nonbiding alternative dispute resolution (ADR) proceedings. Such a request for ADR proceedings shall operate as a stay of any termination until the completion of any such proceedings pursued in good faith. In the event of termination, the City will be reimbursed for the value of the improvements and equipment for which the City has been invoiced and has paid under paragraph 4 above but reduced in value on a straight line depreciation calculation, but not to exceed a ten (10) year calculation period. Ownership of any City personal property which has not been formally transferred to the Committee shall be retained by the City and may be removed from the Range site at termination. The County shall retain ownership of the site and shall have and receive ownership of all fixtures, personal property and equipment and other assets of the Committee. The Committee shall execute any deeds, bills of sale or conveyances reasonably requested by the County to evidence the County's ownership of all assets formerly owned or controlled by the Committee. 6 ~-a 15. The County shall pay to the City any amount established in accordance with paragraph 14 above within ninety (90) days from the termination date of this agreement. ATTEST: Mary Allen, Clerk of Board Approved as to Form: County Attorney ATTEST: Mary F. Parker, City Clerk COUNTY OF ROANOKE By Elmer C. Hodge, County Administrator Approved as to Execution: County Attorney CITY OF ROANOKE By W. Robert Herbert, City Manager Approved as to Execution: City Attorney Approved as to Form: A-081898-4 Action No. Item Number ~'"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 18, 1998 AGENDA ITEM: Budget allocation to the Roanoke County Recreation Clubs for beverage concession agreement with Pepsi County Administrator's Comments: m en d ~ ~c /.~f ~~~~m ~~ Background: By County Policy, established in the Public Use Manual for Sports Organizations and Community Users pg. 19 section G non-profit, recreation clubs are given the right to operate food and beverage concessions adjacent to athletic facilities in County owned parks. This allows those volunteer groups who provide services to Roanoke County youth the opportunity to generate revenue to support the operations of their programs and to make improvements to public facilities. The clubs are allowed to retain all the profits from these operations. It is important to note that in many instances the recreation clubs have funded and built both restroom and concessions facilities in parks county-wide. In the past, the recreation clubs have always selected their food and beverage vendors and products independently of each other. This approach has not allowed the clubs to take advantage of the cost saving opportunities for group purchases or the ability to maximize funding via corporate sponsorships. Because most concession stands are located on publicly-owned property, recreation clubs are prohibited from group bidding that awards exclusivity of product for capital improvements and some types of corporate support. State procurement law requires Roanoke County do this through the competitive procurement process. Parks and Recreation staff recognized an opportunity to help generate additional revenue for the clubs and added vending as a way for Roanoke County to gain needed revenue. With this information, staff initiated the process for the development of an RFP for beverage and vending services for Roanoke County Parks. Cr Summary of Information: In January 1998, Parks and Recreation staff proposed to the recreation club presidents bidding out the beverage services for those concession stands operated at specific County-owned parks. These clubs and locations are Cave Spring National Little League's concession at Starkey Park, Glenvar Youth Boosters stand at Green Hill, Vinton Youth Boosters concessions at Stonebridge, Jaycee at Goode, Cave Spring Softball Association concession at Shell, North Roanoke Recreation's Walrond Park stand, and Mt. Pleasant's concession at Mt. Pleasant Park. As part of the process, staff proposed that any revenue generated from this contract (above and beyond concession operations), be spent on improving parks. The recreation clubs agreed to this stipulation and supported issuing the proposal. A Request for Proposal for a five-year term for beverage and vending services was issued. Pepsi and Coca-Cola were the only vendors that responded and Pepsi was selected as the successful vendor. Fiscal Impact: Pepsi offered, and Roanoke County approved, a five-year contract that included $60,000 paid to Roanoke County over 5 years; $30,000 in year one, $10,000 in year 4, and $20,000 in year 5. Of these funds, $50,000 will go to the clubs for park improvements and $10,000 will go to Roanoke County (in year 5) In addition, the clubs and the County will share commission on vending services, depending on the park location. Pepsi will also provide coolers to clubs and refrigerated units to concession stands as needed. The club presidents met and allocated the year one $30,000 payout as follows: Recreation Club Allocation North Roanoke Recreation Club $5,250.00 Vinton Sandlot Boosters $5,250.00 Cave Spring National Little League $5,250.00 Glenvar Youth Boosters $5,250.00 Cave Spring Softball Association $4,000.00 Mt. Pleasant Recreation Club $3,000.00 2 ,.- ., L-- ~....a +,, Recreation Club Allocation Cave Spring American Little League $500.00 Southwest County Soccer Association $500.00 Mason Cove Recreation Club $500.00 Cave Spring Recreation Foundation $500.00 Staff Recommendation: Appropriate year one $30,000 revenue from Pepsi to the general fund and appropriate $30,000 to the Parks and Recreation expenditure budget to be allocated to the recreation clubs as defined in the report. Respectfully submitted, Approved by, Pete H ip, Director Elmer Ho g~ ~a,~rks a d R reation County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x ) Motion by: Harry C. Nickens to approve Johnson _ x Denied ( ) staff recommendation Harrison _ x Received ( ) McNamara- x _ Referred ( ) Minnix _ x To ( ) Nickens _ x cc: File Pete Haislip, Director, Parks & Recreation Diane D. Hyatt, Director, Finance Elaine Carver, Director, Procurement 3 .,. ~: AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 1998 RESOLUTION 081898-5 DESIGNATING BLUE RIDGE COMMUNITY SERVICES AS AN OPERATING COMMUNITY SERVICES BOARD WHEREAS, §37.1-194 of the Code of Virginia, 1950 as amended, requires each city and county to establish, singly or in combination, a community services board for the provision of mental health, mental retardation, and substance abuse services to its residents; and WHEREAS, Roanoke County has already established Blue Ridge Community Services pursuant to this statutory provision; and WHEREAS, §37.1-194 of the Code of Virginia, 1950 as amended, further requires each city and county to designate, in consultation with its community services board, this board as an operating community services board, an administrative policy community services board, or apolicy-advisory community services board with a local government department; and WHEREAS, Blue Ridge Community Services provides community mental health, mental retardation, and substance abuse services, directly through its own staff or through contacts with other providers; and WHEREAS, Blue Ridge Community Services conforms to the definition of an operating community services board that is contained in §37.1-194.1 of the Code of Virginia, 1950 as amended; NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of the County 1 ~,.,. of Roanoke, Virginia, that Blue Ridge Community Services is hereby designated as an operating community services board with the powers and duties enumerated in §37.1- 197.A and §37.1-197.1 of the Code of Virginia, 1950 as amended. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: ~r Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File John Chambliss, Jr., Assistant Administrator 2 ACTION NO. ITEM NUMBER ~° ~~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 18, 1998 AGENDA ITEM: Approval of a Resolution Designating Blue Ridge Community Services as an Operating Community Services Board and Approval of the Performance Contract for FY 98-99 COUNTY ADMIN®ISTRATOR'S COMMENTS: R~ CCmw~e d ~~.^eu~~/ BACKGROUND: The 1998 General Assembly passed HB428 which amends and reenacts sections of the Code of Virginia relating to local roles and responsibilities for mental health, mental retardation, and substance abuse services. Effective July 1, 1998, each locality must designate their Community Services Board (CSB) as one of three option types. For CSBs that serve more than one locality (such as Blue Ridge Community Services which serves Roanoke City, Salem, Botetourt County, Craig County and Roanoke County) the choice must be unanimous. The following are options available: 1. Operating Community Services Board (Method currently used for the appointment of members to Blue Ridge Community Services) The CSB's board of directors is responsible for the direct provision of mental health, mental retardation, and substance abuse services. The board employs its own staff. Services are provided by CSB staff or through contracts with other providers(in accordance with Section 37.1-197.A and 37.1-197.1 of the Code of Virginia). 2. Administrative Policy Community Services Board The CSB's board of directors is responsible for setting policy and administering the provision of mental health, mental retardation, and substance abuse services. The board does not employ its own staff. Services are provided by local government staff or through contracts with other providers (in accordance with Section 37.1-197.B and 37.1- 197.1 of the Code of Virginia). 3. Policy-Advisory Community Services Board with a Local Government Department. ~."~ Board of directors is responsible for providing advice on policy matters to the local government department that provides mental health, mental retardation, and substance abuse services. The board does not employ its own staff (in accordance with Section 37.1-197.C and 37.1-197.1 of the Code of Virginia). As noted above, the designation of the unanimous and the staff of the participating Blue Ridge Community Services has agreed to Operating Community Services Board format. bodies is being asked to adopt a resolution format denoting this designation. type of CSB must be ~ jurisdictions of continue to use the Each of the governing like the attached Pursuant to the legislation, localities are also being asked to formally approve the Performance Contract for Blue Ridge Community Services to the State. (Copy attached.) This contract describes the level of local contributions anticipated, provides the programs to be performed, and gives levels of service to be provided. Eventually, once approved by the Commonwealth, this document will contain outcome measures. At this time, there are no fiscal consequences attached to the outcome measures. For the FY 2000 performance contract, detailed outcome measures by the local CSB will be required. FISCAL IMPACT: The local contribution to Blue Ridge Community Services is included in the annual budget of the County and no new appropriation of money is required. RECOMMENDATIONS: Staff recommends adopting the attached resolution designating Blue Ridge Community Services as an Operating Community Services Board and also approving the attached Performance Contract for submittal to the Commonwealth. Respectfully submitted, Approved by, ohn M. Chambl ss, Jr. (,Elmer C. Hodge Assistant Administrator County Administrator ----------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Harrison Johnson McNamara Minnix Nickens 2 ~-'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 1998 RESOLUTION designating Blue Ridge Community Services as an Operating Community Services Board WHEREAS, §37.1-194 of the Code of Virginia, 1950 as amended, requires each city and county to establish, singly or in combination, a community services board for the provision of mental health, mental retardation, and substance abuse services to its residents; and WHEREAS, Roanoke County has already established Blue Ridge Community Services pursuant to this statutory provision; and WHEREAS, §37.1-194 of the Code of Virginia, 1950 as amended, further requires each city and county to designate, in consultation with its community services board, this board as an operating community services board, an administrative policy community services board, or apolicy-advisory community services board with a local government department; and WHEREAS, Blue Ridge Community Services provides community mental health, mental retardation, and substance abuse services, directly through its own staff or through contacts with other providers; and WHEREAS, Blue Ridge Community Services conforms to the definition of an operating community services board that is contained in §37.1-194.1 of the Code of Virginia, 1950 as amended; NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of the County of Roanoke, Virginia, that Blue Ridge Community Services is hereby designated as an operating community services board with the powers and duties enumerated in §37.1-197.A and §37.1-197.1 of the Code of Virginia, 1950 as amended. E ~} FY 1999 Community Services Board Performance Contract WHEREAS, Title 37.1 of the Code of Virginia creates the Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services, hereinafter referred to as the Department, to ensure the delivery ofpublicly-funded services to citizens of the Common- wealth with mental illnesses, mental retardation, and substance abuse problems; and WHEREAS, §~ 37.1-194 through 202.1 of the Code of Virginia require every city and county to establish, singly or in combination with other jurisdictions, a community services board that plans and provides, directly or contractually, publicly-funded local mental health, mental retardation, and substance abuse services; and WHEREAS, § 37.1-198 of the Code of Virginia establishes this performance contract as the primary accountability and funding mechanism between the Department and each community services board; and WHEREAS, the Blue Ridge Community Services Community Services Board, hereinafter referred to as the Board, which, unless it is otherwise clear from the context or is stated, shall be construed to include the agency as well as its Board of Directors, is applying for the assistance provided under Chapter 10 of Title 37.1 of the Code of Virginia by submitting this perforrance contract to the Department in accordance with § 37.1-198 of the Code of Virginia; and WHEREAS, the Board is required to provide the Department with certain information about consumers, services, jointly developed outcome and performance measures, costs, and revenues; and WHEREAS, the Board desires to develop and implement improved procedures and a manage- ment information system capability to evaluate and enhance the quality, efficiency, and effectiveness of its services; Now THEREFORE, the Department and the Board enter into this performance contract for the delivery of services in a manner that ensures accountability for the Department and quality of care for consumers and, in consideration of the mutual covenants and stipulations set out herein, agree as follows: 1. COtvTRACT PERIOD. The term of this performance contract shall be State Fiscal Year (SFY) 1999, commencing on July 1, 1998 and ending on June 30, 1999. 2. SCOPE OF SERVICES. The Board agrees to provide the services set forth in Exhibit A, which includes all mental health, mental retardation, and substance abuse services operated or contracted for by the Board, except those funded completely on a capitated or other risk- sharingbasis as described in paragraph 6.0. of this contract, that are partially or wholly 1 • 6-30-98 L ~' FY 1999 Community Services Board Performance Contract supported by state-controlled funds, which are state general and federal block grant funds provided by the Department; Medicaid Clinic, ICF/MR, State Plan Option, and Mental Retardation Waiver fees; and local matching funds required by § 37.1-199 of the Code. 3. COST OF SERVICES. The Board agrees to provide these services within the revenues and for the costs set forth in Exhibit A. These revenues and costs are documented in the Board's financial management system. The Board agrees that the state general funds necessary to match the federal share of reimbursed Medicaid State Plan Option and Mental Retardation Waiver fees will be deducted from its allocations of state general funds. 4. AMENDMENTS. This contract, including all Exhibits and incorporated documents, consti- tutes the entire agreement between the Department and the Board. Exhibit A may be amended in accordance with procedures contained in the Community Services Board Performance Contract instructions, incorporated by reference as part of this performance contract. This contract may be amended only by mutual agreement of the parties. 5. SUBCONTRACTING. Services in this contract maybe subcontracted. Such subcontracting must comply with applicable state and federal statutes and regulations, including the Virginia Public Procurement Act. The Board agrees to provide copies of such contracts to the Department upon request. Where practicable and merited, the Board is encouraged to offer subcontracts for services to minority and women-owned businesses. 6. BOARD RESPONSIBILITIES. The Board, the agency as well as its Board of Directors, acknowledges and agrees to fulfill the following responsibilities. a. Provide the services in Exhibit A, meet any performance measures in Exhibit F, and monitor the outcome measures identified in Exhibit G. Satisfy the conditions and reporting requirements associated with allocations of additional funds from Item 347 of the 1998 Appropriation Act. For certain initiatives in that item, if the Board receives an allocation of appropriated funds, develop individual plans of care for specific consumers and provide them to the Department for its approval and authorization to use these funds. In addition to the consumer and service information identified in a plan of care, each plan must include the cost of each service to be provided by the Board directly or contractually and the sources and amounts of anticipated revenues, such as Medicaid, other insurance payments, fees paid by consumers, federal grants, and local funds, that will defray a portion of this cost, reducing the demand on the allocation ofstate-controlled funds and increasing the number of consumers who could be served with it. At the end of the second, third, and fourth quarters, provide specific information about these consumers to the Department. This information includes consumer characteristics; types, amounts, and costs of services received; and all revenues received that are associated with those services. 2. 6-30-98 ~' `~ FY 1999 Community Services-Board Performance Contract The Item 347 initiatives to which the preceding requirements apply include mental health census reduction funds for patients who have mental illness and mental retarda- tion ($1,584,519), funds for MR Waiver services to support individuals ready for discharge ($1,250,000), and funds for individualized packages of services and supports for persons with mental illnesses who are not eligible for Medicaid ($750,000). If the Board receives allocations of funds from other initiatives in Item 347 of the 1998 Appropriation Act, include information about those services in this contract and the associated reports and in the separate hard copy forms in the contract and other reports that are necessary to enable information about them to be provided to the General Assembly. b. Implement a local human rights plan that: 1. complies with the current Community Human Rights Regulations promulgated by the State Mental Health, Mental Retarda- tion and Substance Abuse Services Board, 2. has been approved by the State Human Rights Committee, and 3. ensures the timely and equitable resolution of allegations of human rights violations. Report allegations of abuse, neglect, or other violations of a consumer's human rights by telephone or facsimile machine within one business day after receiving the allegation to the regional advocate who works with the Board. c. Participate in collaborative local and regional service and management information systems planning with state facilities, other community services boards, other public and private human services agencies, and the Department, as appropriate. In accor- dance with § 37.1-197 of the Code of Virginia, provide input into long-range planning activities conducted by the Department, including the Comprehensive State Plan Update for 2000-2006, required by § 37.1-48.1 of the Code of Virginia. Assist the Department in developing the criteria and protocols for implementing an unduplicated master community waiting list that will be maintained for priority populations begin- ning on January 1, 1999. Provide input into the comprehensive community and facility master plan being developed by the Department pursuant to Item 341 of the 1998 Appropriation Act. Participate in regional and statewide meetings convened by the Department. d. Working cooperatively with the Department, participate in managed care planning, projects, and initiatives enacted by the General Assembly. Cooperate with the Depart- ment to plan, and where applicable implement, the state hospital census manage- ment/managed care projects authorized by Item 347 of the 1998 Appropriation Act. Participate in regional and statewide managed care planning, projects, and initiatives developed and implemented jointly with the Department, including those associated with the Joint Subcommittee to Evaluate the Future Delivery of Publicly Funded Mental Health, Mental Retardation, and Substance Abuse Services. 3. 6-30-98 FY 1999 Community Services Board Performance Contract e. Coordinate services for individuals with mental illnesses, mental retardation, or alcohol or other drug abuse or dependence with state facilities; local social services, health, rehabilitative services, and educational agencies; the criminal justice system; area agencies on aging; and the private sector, locally and regionally; as appropriate. f. Develop and maintain joint written cooperative agreements, as required by § 37.1-197 of the Code of Virginia, with the following agencies and organizations that exist within the political subdivisions served by the Board: • local school divisions, • sheriffs, • health departments, • local boards of social services, • local housing agencies, • area agencies on aging, and • regional Department of Rehabilitative Services offices. These agreements must be reviewed annually by the participating organizations and must specify the services to be provided to consumers. Agreements also should: • identify agency and Board staff persons or positions that are responsible for maintaining communication between the Board and each organization, • describe how, services in each organization are accessed and delivered, • address payments and fees for services rendered or received, • discuss provision of technical assistance and training, and • describe methods for identifying and resolving problems. g. Establish and coordinate the operation of a prescription team and provide prescreening and predischarge planning services as required by § 37.1-197.1 of the Code of Virginia. Adhere to the current Procedures for Continuity of Care Between Community Services Boards and State Psychiatric Facilities. Participate in Comprehensive Services Act activities to serve troubled and at risk youths and their families, including Community Policy and Management Teams and Family Assessment and Planning Teams, pursuant to the requirements of § 37.1-197.1 of the Code of Virginia. Develop, in conjunction with the other Boards in a region and the state facilities serving that region, protocols to address situations, referenced in § 37.1-197.1, in which the Board and the state facility disagree about a consumer's readiness for discharge. The protocols must be approved by the Department and implemented as soon as practicable after July 1, 1998 and no later than December 31, 1998. h. Comply with applicable Department licensure regulations and satisfy applicable inspection, licensing, provider, contractual, and reporting requirements of the Virginia Departments of Health, Medical Assistance Services, Rehabilitative Services, and Social Services. Provide the information and full access to records, including informa- tion about consumers and employees, to the extent permitted bylaw, regulation, acid policy, that are necessary for the conduct of such inspections and licensure reviews. 4. 6-30-98 """ FY 1999 Community Services Board Performance Contract Participate in evaluation and jointly-developed outcome and performance measurement activities and in reviews of the Board's financial, reimbursement, procurement, human resources management (if the Board is an operating board), and management opera- tions conducted by the Department. Provide information and full access to records, including information about consumers, to the extent permitted by law, regulation, and policy, that are necessary for the conduct of such evaluations, activities, and reviews. Provide written responses to reports of these reviews and evaluations to the Depart- mentwithin 30 working days of receipt of such reports. Act on Department recom- mendations made in these reviews and evaluations and implement agreed-upon recommendations contained in the official reports of these reviews and evaluations in a timely manner. Participate with the Department in developing consumer and family satisfaction survey instruments, implement these surveys, and report the results to the Department. j. Comply with all requirements set forth in Title 37.1 of the Code of Virginia and any other applicable statutory and constitutional mandates, regulations, and policies, including State Mental Health, Mental Retardation and Substance Abuse Services Board policies. Satisfy the General Conditions in Exhibit B. . k. Operate financial management, procurement, and contracting systems that are consis- tent with Financial Management Standards for CSBs, Accounts Receivable and Reimbursement Procedures, and CSB Procurement Procedures Manuals issued by the Department. If the Board is an operating board, operate a human resource management program that is consistent with state and federal statutes, regulations, and policies cited in Exhibits B and D. Provide a copy of the current position description, salary range and advertise- ment for the executive director's position when it becomes vacant to the Department for its review, pursuant to § 37.1-197 of the Code of Virginia. Submit a copy of the annually renewable contract for its executive director with this performance contract for the Department to ascertain compliance with § 37.1-197. Include a listing of the salary ranges of the executive director and senior management in Table 2 of the supplement submitted with this performance contract for the Department to review and approve pursuant to § 37.1-197. Provide a copy of the current position description or contract for the executive director to the Department for its use in developing the minimum qualifications required by § 37.1-197 of the Code of Virginia. Finally, submit a copy of the Board's employee grievance procedure to the Department for its review to assure the Board's compliance with § 15.2-1506 or -1507 and § 2.1-116.010 of the Code of Virginia. 5. 6-30-98 ~-~} FY 1999 Community Services Board Performance Contract If the Board is an administrative policy board, participate in a human resource manage- ment program that is consistent with state and federal statutes, regulations, and policies cited in Exhibits B and D. Provide the current position description when the executive director's position becomes vacant to the Department for its review to determine adherence to the minimum qualifications required by § 37.1-197 of the Code. Finally, provide a copy of the current position description or contract to the Department for its use in developing the minimum qualifications required by § 37.1-197 of the Code of Virginia. m. In accordance with § 37.1-195 of the Code of Virginia, provide a copy of the annual independent audit of the Board's financial records to the Department for the services that are the subject of this contract. The audit must meet standards set by the Virginia Auditor of Public Accounts, applicable requirements established by the federal govern- ment (for block grant accounting), and other criteria in the Financial Management Standards for CSBs Manual issued by the Department. Provide a copy of this audit to its local government(s), pursuant to § 37.1-195 of the Code of Virginia. n. Obtain, review, and take any necessary actions on audits, which are required by the Financial Management Standards for CSBs Manual issued by the Department, of any subcontractors that provide services that are the subject of this performance contract and provide copies of those audits to the Department. o. Bill consumers and third-party payors for services in accordance with approved reimbursement policies and procedures. Maintain a reimbursement system that complies with § 37.1-197 of the Code of Virginia and the Accounts Receivable and Reimbursement Procedures Manual issued by the Department. If the Board enters into a contract with a health maintenance organization or other managed care organiza- tion that pays for services on a capitated or other risk-sharing basis that requires the Board to assume any unfunded liability for the care of all enrolled members, the Board must account for the revenues, expenditures, and obligations that are associated with the contract in a manner that meets Generally Accepted Accounting Principles, is auditable, and will ensure that state general and federal funds provided by the Depart- ment to the Board in this performance contract will not be used to pay unfunded liabilities associated with such a managed care contract. Provide copies of such contracts to the Department upon request. Avoid using state general or federal funds provided by the Department to solicit or obtain such contracts. p. Provide active orientation and continuing education programs to the Board of Directors. 6. 6-30-98 ~~ . FY 1999 Community Services Board Performance Contract q. Defend or compromise, as appropriate, all claims, suits, actions, or proceedings arising from the Board's performance of this contract, it being expressly agreed that the Department shall not be liable for any judgement or settlement payment where liability is predicated solely on the alleged wrongful conduct of the Board, its officers, agents, subcontractors, or employees. Obtain and maintain sufficient liability insurance to cover claims for bodily injury and property damage. Obtain and maintain suitable administrative or directors and officers liability insurance. All parties handling funds must be bonded in accordance with local financial management policies. These responsibilities may be discharged by means of a proper and sufficient self-insurance program operated by the state or a city or county government. The Board shall provide a copy of any such policy or program to the Department upon request. r. Assure subcontractor compliance with the applicable provisions of Exhibits B and D and the preceding items: b, c, h, i, j, k, n, and o. Provide input to the Department as it establishes an appeals mechanism for community services board contractors, as recommended by the Joint Subcommittee Studying the Future Delivery of Publicly Funded Mental Health, Mental Retardation and Substance Abuse Services. s. Provide information in Exhibit A about the units of services offered, consumers served, and costs of and revenues for these services for direct and contractual Board services. Provide the information required in Exhibit D. Provide information in the performance contract supplements that are submitted at the same time as this contract. t. Follow the current Core Services Taxonomy, Community Services Reporting Require- ments, Human Resource Data Set, Prevention Data Base, and Individualized Client Data Elements IV when responding to reporting requirements jointly identified by the Boards and the Department. Maintain accurate information on consumers that the Board serves in the community and on its consumers being served in state facilities. Obtain and maintain automated management information systems, within available resources, capable of processing and reporting standardized consumer, service, encounter and outcome, financial, and personnel information based on these docu- ments. Advise the Department of the development or acquisition of automated information systems to assure their adequacy and compatibility with Department requirements. u. Develop and maintain, in conjunction with the courts having jurisdiction in the political subdivisions served by the Board, cooperative plans that describe how the provisions of § § 37.1-67.01 through 67.6 and related sections of the Code of Virginia pertaining to the involuntary admission process will be implemented. Plans shall also specify the services to be provided to consumers and must be reviewed annually by the courts and the Board. 7. 6-30-98 Er_ FY 1999 Community Services Board Performance Contract v. Meet all reporting requirements--and administrative performance standards in Exhibit C. Report minimum Treatment Episode Data Set (TEDS) information on individual consumers receiving substance abuse services to the Department, as mandated by the federal Substance Abuse and Mental Health Services Administration, and participate in the Uniform Facility Data Set (UFDS). Report required demographic and service information in a standardized format about consumers with mental illnesses or mental retardation to the Department. Report required Inventory of Mental Health Organiza- tions data. Provide the consumer, service, cost, staff, and revenue information required in quarterly and annual CSB Reports. Provide separate reports on Mental Health and Substance Abuse Federal Block grant RFP contracts, when applicable, and on the use of the additional money in item 347 of the 1998 Appropriation Act, including numbers of consumers served, units of services provided, static capacities, costs, FTEs, and revenues. As managed. care projects and initiatives referenced in items 6.d. and 7.v, of this contract are implemented, provide necessary information to the Department, such as jointly-developed assessment and outcome data on individual consumers. w. Use Substance Abuse Prevention and Treatment (SAPT) Block Grant funds to attract and retain consumers who use drugs intravenously or who are at high risk. Such funds may also be used to provide direct treatment services and training for staff providing outreach or treatment services. These funds must not be utilized to distribute hypoder- mic needles. If HIV testing is a component of any program, proper pre-test and post- test counseling, which includes making available copies of the HIV testing law, must be available. Use SAPT Block Grant Prevention Set Aside funds to provide services that are consistent with the six strategies of prevention activities approved by the federal Center for Substance Abuse Prevention and the definitions in the current Core Services Taxonomy. x. In accordance with provisions in Item 341 of the 1998 Appropriation Act, participate with the Department in identifying priority populations and related funding strategies and in developing and implementing performance measures for all services and outcome measures for selected priority populations. Participate with the Department in developing a state psychiatric bed allocation methodology by June 30, 1999, which includes financial incentives and disincentives pursuant to § 37.1-199 of the Code, that can be used to establish individual Board state facility bed utilization targets for adult acute, adult extended rehabilitation, and child and adolescent beds beginning on July 1, 2000, as required by § 37.1-198 of the Code of Virginia. y. Participate on or provide input to a work group, which includes consumer and family advocacy group representatives, convened by the Department to identify by December 31, 1998, the characteristics and components of an individual CSB, sub-regional, or regional dispute resolution mechanism that enables consumers and family members to 8. 6-30-98 E-'{ ,FY 1999 Community Services Board Performance Contract raise and resolve with the Board concerns, issues, or disagreements about services without adversely affecting their access to or receipt of appropriate types and amounts of current or future services from the Board. This dispute resolution mechanism is not intended to replace the human rights complaint process and will not be used to address allegations of human rights violations. This mechanism must include consumer appeals to the Department if resolution cannot be achieved by the Board. Once it has been designed and accepted by the Board and consumer and family advocacy groups and reviewed and approved by the Department, implement this local, sub-regional, or regional dispute resolution mechanism no later than June 30, 1999 to fulfill the requirements of § 37.1-197 of the Code of Virginia. z. Provide opportunities and mechanisms for consumers of services, family members, and other advocates to participate meaningfully in service planning and implementation, policy development, and decision making. Assist local government compliance with membership provisions in § 37.1-195 of the Code of Virginia by providing information to the city council{s) or board(s) of supervisors that established the Board about the numbers of consumers, family members, and elected and appointed local government officials appointed to the Board. 7. DEPARTMENT RESPONSIBILITIES. The Department acknowledges and agrees to fulfill the following responsibilities. a. Provide the state general and federal funds displayed in Exhibit A to the Board. Disbursements of these funds shall be contingent on receipt of accurate, complete, and timely reports, identified in Exhibit C, from the Board. Payments shall be made in accordance with procedures described in the Community Services Board Performance Contract Process issued by the Department. State general funds will be adjusted periodically during the contract period to reflect the match required for Medicaid State Plan Option and MR Waiver fee collections. b. Make inpatient services available, if appropriate, through its mental health facilities and mental retardation training centers as needed by the residents of the Board's catchment area. c. Provide mutually agreed-upon consultation and technical assistance to the Board and its contractual programs about service development, financial management, human resource management, reimbursement, managed care, contracting and procurement, property management, risk management, licensure compliance, information manage- ment (including encounter and outcome data), quality improvement, quality assurance, board development and support, planning, evaluation, human rights, and prevention. 9. 6-30-98 ¢. ~.,.~ 6 FY 1999 Community Services Board Performance Contract d. Manage its mental health facilities and mental retardation training centers to su ort the required planning and service delivery linkages with the Board, including adherence to the current Procedures for Continuity of Care. Between Community Services Boards and State Psychiatric Facilities, follow-up on discharges of geriatric clients, resolution of conflicts, participation in predischarge planning as required by § 37.1-98 of the Code of Virginia, and assistance with cooperative efforts. Maintain accurate information on consumers served in state facilities, including which Board is responsible for serving the patient or resident. With input from the Board, develop a method to resolve disagreements regarding which Board is responsible for serving a patient or resident. Review and approve the regional protocols jointly developed by community services boards and state facilities to address situations, described in § 37.1-197.1 of the Code of Virginia, in which the Board and the state facility disagree about a consumer's readiness for discharge. e. Adhere to deadlines for contract processing and funding actions, including those related to administrative performance standards, specified in Exhibit C. f. Provide state facility consumer data and cost information on those individuals served from the Board's catchment area and the outcome measures information identified in Exhibit G to the Board. g. Provide necessary coordination with other state agencies, including the development of interagency agreements that are applicable at state and local levels, soliciting comments from the Board about this coordination before formalizing such agreements. h. Offer a variety of mutually agreed-upon training activities to the Board. Assist the State Mental Health, Mental Retardation and Substance Abuse Services Board to maintain a statewide public information program about mental health, mental retardation, and substance abuse treatment, habilitation, and prevention services. j. Make available a current State Board-approved orientation presentation for the Board to use in educating its local government(s) about the statewide service delivery system. k. ~ Receive, review, and take appropriate action on the annual independent audit of the Board and the audits, which are required by the Financial Management Standards for CSBs Manual issued by the Department, of any of the Board's subcontractors that provide services that are the subject of this contract. 1. Evaluate direct and contractual Board services that receive state-controlled funds or Medicaid fees for efficacy using standardized measures and conduct other reviews 10. 6-30-98 E-~{ FY 1999 Community Services Board Performance Contract where appropriate. Provide the results of these evaluations and reviews to the Board for its consideration and appropriate action. m. License or, where appropriate, certify the Board, its contractual programs, and other providers to render services when the Board, its contractual programs, and other providers are in compliance with licensure regulations or, where appropriate, certifica- lion standards or criteria. n. Represent the interests of the mental health, mental retardation, and substance abuse treatment, habilitation, and prevention services system as a whole to assure equitable consideration of mental as well as physical and environmental health in all health, social, and rehabilitative services planning, funding proposals, and activities at the state and federal levels. Use the Comprehensive State Plan, required by § 37.1-48.1 of the Code of Virginia, as a basis for the Department's biennium budget submissions made through the established executive branch budget development process. o. Provide a summary and analysis of the annual CSB Reports to the Board. p. Review the Board's financial, reimbursement, procurement, and contracting operations, using the Financial Management Standards for CSBs, Accounts Receivable and Reimbursement Procedures, and CSB Procurement Procedures Manuals issued by the Department and other applicable documents. Establish minimum qualifications for executive directors of community services boards and provide them to the Board. If the Board is an operating community services board, review its human resource management operations for compliance with the state and federal statutes, regulations, and policies cited in Exhibits B and D and review its employee grievance procedure for compliance with § 15.2-1506 or -1507 and § 2.1-116.010 of the Code of Virginia. If the Board is an operating board, review a copy of the annually renewable contract for its executive director to ascertain compliance with § 37.1-197 of the Code of Virginia and review and approve the salary ranges of the executive director and senior manage- ment, pursuant to § 37.1-197 of the Code and advise the Board of the results of these reviews. Review the organization and operations of the Board and its associated administrative support functions. Provide the results and recommendations of these reviews to the Board for its consideration and appropriate action and monitor the Board's implementation of agreed-upon recommendations contained in the official reports of these reviews. q. Monitor implementation of the Board's local human rights plan and review the Board's quality assurance mechanisms. Convene a work group to identify the characteristics and components of an individual CSB, sub-regional, or regional dispute resolution mechanism; provide assistance to the Board for developing its dispute resolution 11. 6-30-98 ,. ~.,` 1 FY 1999 Community Services Board Performance Contract 1 mechanism for consumers and family members; develop with input from the Board a process for the Department to review appeals of concerns, issues, or disagreements that were not resolved by the Board; and approve and monitor the operation and effectiveness of this mechanism. Work with the Board to develop an appeals mecha- nism for community services board contractors, as recommended by the Joint Subcom- mittee Studying the Future Delivery of Publicly Funded Mental Health, Mental Retardation and Substance Abuse Services. r. Review periodically the Board's accomplishment of its service delivery goals, contained in Exhibit A, and any specific performance measures contained in Exhibit F and take appropriate action to address variances. Review the outcome measures contained in Exhibit G. ~- s. Provide copies of current State Board policies and regulations and Departmental policies and procedures that affect the Board, including the Financial Management Standards for CSBs, Accounts Receivable and Reimbursement, and CSB Procurement Procedures Manuals. t. Develop and implement, with input and assistance from the Board, evaluations of outcomes for the Board's services. In accordance with provisions in Item 341 of the 1998 Appropriation Act, with input from the Board, identify priority populations and' related funding strategies and develop and implement performance measures for all services and outcome measures for selected priority populations. Participate with the Board to develop a state psychiatric bed allocation methodology by June 30, 1999, which includes financial incentives and disincentives pursuant to § 37.1-199 of the Code of Virginia, that can be used to establish individual Board state facility bed utilization targets for adult acute, adult extended rehabilitation, and child and adoles- cent beds beginning on July 1, 2000, as required by § 37.1-198 of the Code of Virginia. u. If the Board is an operating community services board, provide mutually-agreed upon consultation and technical assistance to the Board of Directors when it recruits and selects a new executive director. This consultation helps the Department to fulfill human resource management assurances, which it provides to funding sources, and to confirm the Board's compliance with such assurances, which it makes in this perfor- mance contract. This consultation and assistance includes reviewing and, where appropriate, suggesting revisions of the position description, job advertisements, application screening process and criteria, interview process and questions, selection procedures, and selection history file. If the Board is an operating board, review the current position description, salary range, and advertisement for the executive director's position when it becomes vacant, pursuant to § 37.1-197 of the Code of Virginia, and advise the Board of the results of this review. If the Board is an administrative policy 12. 6-30-98 . ~'°_' (~ FY 1999 Community Services Board Performance Contract 1 board, review the current position description and advertisement when the executive director's position becomes vacant for adherence to the minimum qualifications required by § 37.1-197 of the Code and advise the Board of the results of this review. v. Working cooperatively with the Board, participate in managed care planning, projects, and initiatives enacted by the General Assembly. Develop and implement plans, in cooperation with the Board, for the state hospital census management/managed care projects authorized by Item 347 in the 1998 Appropriation Act. Participate in regional and statewide managed care planning, projects, and initiatives developed and imple- mentedjointly with the Board, as opportunities arise for such activities, including those associated with the Joint Subcommittee to Evaluate the Future Delivery of Publicly Funded Mental Health, Mental Retardation, and Substance Abuse Services. w. Provide guidance to the Board about and sponsor the development and implementation of a standardized management information system, as staff resources are available, that is capable of producing encounter and outcome data. x. Comply with applicable confidentiality and privacy protection statutes, rules, and regulations, including the provisions of § 37.1-197, subdivision 16, of the Code of Virginia, and disseminate information to the Board about confidentiality. y. Provide opportunities and mechanisms for consumers of services in the community and in state facilities, family members, and other advocates to participate meaningfully in service planning and implementation, policy development, and decision making. Monitor and assist the Board's efforts to assist local government compliance with the provisions in § 37.1-195 of the Code of Virginia regarding consumer and family member appointments. z. Develop and implement, with input from the Board, consumer and family satisfaction survey instruments, receive and analyze survey results provided by the Board, and provide the results of this analysis to the Board. 8. SEVERA.BILITY. Each provision of this agreement is severable from the entire performance contract and the remaining provisions shall nevertheless remain in effect if any provision is declared invalid. 9. COLLATERAL C0~ITRACTS. Where any inconsistency exists between this performance contract and provisions of collateral contractual agreements that are made a part of this contract by reference or otherwise, the provisions of this contract shall control. 13. 6-30-98 FY 1999 Co ~' ,~ mmunlty Services Board Performance Contract 10. TE~~'IIVATION. This contract may be terminated under the following circumstances: a. The Department may terminate this contract in whole or in part immediately if funds appropriated for this activity are permanently revoked or terminated by the Governor, General Assembly, or federal government~at any time during the contract period. In this situation, all or some of the obligations of the Department and the Board under this contract shall cease immediately. b. In accordance with § 37.1-198 of the Code of Virginia, the Department may terminate all or a portion of this performance contract, after unsuccessful use of the remediation process described in paragraph 10.c of this contract and after affording the Board an adequate opportunity to use the following appeal process. Also, as authorized by § 37.1-199 of the Code of Virginia, the Department may withdraw funds from the Board. This includes reductions of funds for non-compliance with Exhibit C of this contract. A written notice specifying the cause must be delivered to the Board chairman and executive director by certified mail return receipt requested at least 60 days prior to the date of actual termination of the contract or withdrawal of funds. Prior to the actual termination of the contract or the withdrawal of funds, the Board must be afforded the opportunity to appeal the termination or withdrawal using the following appeal process. 1. Within five working days of receipt of the termination or withdrawal notice from the Department, the Board submits a written request stating the grounds or basis for appeal to the Commissioner's designee appealing the termination of the contract or the withdrawal of funds. 2. Within five working days of receipt of this appeal request, the Commissioner's designee appoints an impartial committee of at least three and no more than five individuals to hear the request. The committee may be comprised of an uninvolved representative from another Board, when appropriate; individuals from the Depart- ment who do not routinely work with the Board; and staff from the Board. The Department and the Board shall make a reasonable effort to agree on the appoint- ments to this committee. The Department and the Board may also have other individuals present, who are not members of the committee, to offer information to the committee and to provide legal representation for either party. 3. The hearing on the request is scheduled within 30 days of the receipt of the appeal request, and the Board is notified of the time and place at least five working days in advance of the hearing. 14. 6-30-98 '` ~ € FY 1999 Community Services Board Performance Contra .~~.,~ ~ • ct 4. The committee will forward its written findings and recommendations to the Commissioner for final action within 10 days of the hearing. The Department will provide a copy of the findings and recommendations to the Board. The Department's response to the appeal will be forwarded to the Board within 10 days of receipt by the Commissioner of the committee's findings and recommenda- tions. The time lines in this appeals process maybe extended upon the mutual agreement of the Department and the Board. The Department agrees to compensate the Board for any services performed under this contract prior to the date of actual termination of the contract or withdrawal of funds. This provision is also applicable to subcontractors. c. The remediation process referenced in § 37.1-198 of the Code of Yirginia~ is an informal procedure that will be used by the Department and the Board to address a particular situation or condition identified by the Department that may, if unresolved, result in termination of the contract, in accordance with the provisions of paragraph 10.b. of this contract. The details of this remediation process shall be included in Exhibit F with the description of the situation or condition and the performance measures that will document the resolution of the situation or condition. 11. COUNTERPARTS. This performance contract shall be executed in two counterparts, each of which will be deemed an original. IN WITNESS THEREOF, the Department and the Board have caused this performance contract to be executed by the following duly authorized officials. Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services Blue Ridge Community Services Community Services Board By: Name: Richard E. Kellogg Title: Acting Commissioner Date: By Name: Susan J. Cloeter Title: Chairman Date: June 3 0 , 19 9 8 15. 6-30-98 E-~ Mental Health Services Summary: Performance Contract Blue Ridge REVENUES FOR SERVICES DETAIL: 1,379,213 MH General Farads 50,000 Regional Deaf Services NG)tI - Discharge Assistance Service Ezpansion/Waiting List 9750 Residential Services MH/SA Jait Services PACT One Tone General Funds Direct Client: Blue Cross: Other Insureace: Medicare: Medicaid SPO: Medicaid Clinic: Medicaid OBRA: Medicaid Other: Local Gov't: 244,773 SSBG: GRAMPUS: Contributions: ~~; In-Kind: DRS Client: Other Local: 83,161 ~ Schools: Other Fees: Transfer (To)From: TOTAL REVENUES FOR SERVICES: STATE LOCAL 1,526,563 327,934 Mental Health Services Provided: 100 Emergency 3l 0 Outpatient 315 Intensive In-Home 320 Case Management 410 Day Treatment/Part. Hose. 425 Rehabilitation 475 Alternative Day Support Argmts 551 Supervised Services 610 Prevention 51,309 18,948 19,204 39,684 2,109,413 92,274 605,919 63,000 FEES 2,999,751 Page Al FY 1999 COST OF SERVICES: 1. Personnel Ezpense: 2. Operating Ezpense 3. Program Support Ezp.: 4. TOTAL Ezpenses 53,862,929 51,074,254 5511,969 55,449,152 2,606 PATH PATH Housing 102,727 SWVMH Board 149,100 FBG/SED C and A 146,400 FBG/SMI Other Federal Restricted Federal Federal Retained Earnings One Time Federal Fends Retained Earnings 166,227 Other Restricted Other FEDERAL OTHER 400,833 166,227 TOTAL 5,421,308 7/27/98 ce Q a a o~ w a, k~ ~ o ~ d ~+ v 0 •~ 0 ~ rl f~ d x W ~ 0 0 0 0 0 0 ~ ~ °o U ri ... r,,, ~ et O et l~ 00 N `O ~ ~ "' ° ~ d V o o o ~ ~ ~ ~ 00 l~ O M O ~ N O ~ O~ ~ ~ N [~ W ~ 00 00 ~O N ..-i ~+ e!' N 00 N O ~--~ ~ w C o N of 00 V' N N .-~ ~t O ~ c a 7 V .~ ~ a, fi ~c 00 ~ ~ .~ N . r ~ ~ f'1 N h ' h O ' '-+ an h O V 1 ~--~ v ) M ~ ~O 00 v'^ 00 ~+ ~ ~(j o ~ o o ~ ~ O 0, o -~ o0 0 --~ ~ w M 0~ O h 00 00 C O N \O ~ (~ 00 DO d V ~ N ~ ~ a ~"' L O d O O O O ~ y E 0 0 ~ O N o 0 0 0 . r .C O ~ .--i .--i E c z~ oW „ U ' rn N `y ° ° ~ ~ M o O h o o M o . M o o O M ~ ~ C ~ •-~ •--~ •-i •-i N •--i V d ~ L 'C V ~O --~ ~D ~t ~O --~ 00 ~ L •~ . h n ~ O ' ~ hil ~ O V a .Ni N N ~ '- ~ ~ O et O O O O Rf ~ i'~.. d, N h N N M ~ x ~ M 3 Q M ~~ =~W ~ o o ~ ~ o 0 U v o0 0~0 ~ o0 0 ~r ~~ ~' a °' V ~ ~ ~ ~ w a~ u .~ ~ r!~ _ ~° '~ a ri ai' ~ ~ W .r ~ ~ ~ ~ ~ y ~ •~ ~ ~ ~ U A ~ w ~ a ~ o ~ a ~ Lam, O 0 ~ N ~ ~ M U ~--~ M M M tt ~D E-~ 00 rn V Q 0 d 0 ,, `o p ,ti . U '" a p, ~ o E„ ~ ~ o W 0 ~ o °' U n C4 ~ ~~~ a ~ :~ ~ L V ~ o O ~ o a ~ ~ U s s. d 0. . ~ at ~, „ C L d .a ~ ~p ~ H ~ ~ A z~ ~ ~ °' '-' ~ ~~ ~ d ~ N W ~ CQ A ~ ~ M ~ w A Q~ t7 'C7 U 04 }, ~, C ~ ~ M zo ~ N ti y C) ~ ~~ `~ q fi, ~ ~ ~ Q' CD u ~ '~ y ~ ~ ~ ~ ~ ~ D ~ ~ W W U 'n o . G "r l"~ .+ ~ -~ ~ '~ o ,a U N N ~ ~~ p O~ ~ a ~"~ ,'ir ^ O (=y ~ r Vl '~ w d N 00 H M r M W ~' ~ O N O U ~t ~' t ^ ~ a o o r i ~ o L ~ ~, U ~^ ~ N °° a O ~ C N 00 n U a, c v ~ c, N ~ ~ ~ S z~ ~~ o g ~ ~ ~ ~ A ~n W .Ci ~ w ~ ~ N M 000 00 ~ a 6 ~ ~ Q .~+ p ~ M ~ y ~~ MCI ~ ~ y M~1 ~ p ~ U ~ ~ ~ A ,,~' ~ M M ~ ~ A ~ a ~a o ~ ~ ~ O Q O O O ~ p N N ~ O O 0 t/j d'i h CO N z~ ~ x a ~° v p a~i ~ c o, C Q c ~ ~ ~ .~ I ~ G ~~ ~ "" "fl L ~ a ~ A ~ o U o ~ ~ W f~ a+~" . l Form 16: 100 Mental Health Page 1 FY 1999 Residential Care for Individuals with Serious Mental Illnesses CSB: BLUE RIDGE COMMUNITY SERVICES Service Information for Residential Care for Individuals with SMI Core Service Category/Subcategory No. Of Consumers Contract Static Units of Serv. Capacity 501 Highly Intensive Services Beds 521 Intensive Services Beds 551 Supervised Services 31 8 , 3 7 0 31 Beds 581 Supportive Services FTEs TOTALS 31 8 , 3 7 0 Revenues for Residential Care for Individuals with Serious Mental Illnesses Core Service Category/Subcategory State Fends Local .Match Other TOTAL Funds Funds 501 Highly Intensive Services 521 Intensive Services 551 Supervised Services 9 7, 3 5 0 581 Supportive Services TOTALS 97,350 0 0 97,350 Otl~rr )E~sds Revenue Detail (from prxcding table) Corr Strvic-e State Honsin~ Category/Snbcs~t~gory Assbtance Federal Hoasing Other Other Total Other Assistance Fends Funds 501 Highly Intensive Svcs 521 Intensive Services 551 Supervised Services 3 0, 5 3 5 3 0, 5 3 5 581 Supportive Services TOTALS 0 0 30 535 30 535 Form 16: 100 Mental Health ~ Page 2 FY 1999 Residential Care for Individuals with Serious Mental Illnesses CSB: BLUE RIDGE COMMUNITY SERVICES Populations Served inResidentlal Care for Individuals with Serious Mental Illnesses Core Service Category/Subcategory Persons with SMI Facility Community Discharges Walt List Other Consumers TO?AL (e.g., CSA) Consumers 501 Highly Intensive Services 521 Intensive Services 551 Supervised Services 581 Supportive Services 21 10 0 31 TOTALS 21 10 0 31 Strategies for Implementing the Residential Care for Individuals with S~II Core Service Implementation Strategies Category/Snbcategory 551 Supervised Financial support for 31 beds in the community Services at 70% of the HUD Fair Market Rate for this Sponsored Placement area for a 1BR apartment w/ utilities. This will allow 31 consumers of PACT services, who do not have Section 8 Certificates, to live independently. A portion of the State Funds will go into a Client Assistance Funds pool for security deposits, utility deposits, winter fuel assist ance, or similar residential service needs. Exhit;it A: Form 17 100 Mental Health ~-~ FY 1999 Federal Block Grant RFP Contract Mental Health Services Detail CSB: SLUE RIDGE COMMUNITY SERVICES Mental Health Federal Block Grant RFP Revenues and Costs Core Service Category/Subcategory Revenues Costs Cons. Sere. FTEs 320 Case Management Services o 0 0 415 Therapeutic Day Treatment o .. 0 0 460 TransitionaUSupported Employment o 0 0 475 Alternative Day Support Arrangements o 0 0 581 Supportive Residential Services o 0 0 .620 Early Intervention Services o 0 0 TOTALS o 0 0 CSBs that received an award of Federal Block Grant funds in FY 1997 through the Request for Proposal process that was continued for FY 1998 must submit this forrs to the Office of Community Contracting with its other FY1999 CSB Petforma~ce Contract pages. This information is used to identify and monitor the specific uses of those funds. Forr*i 19: 100 Mental Health Page 1 FY 1999 Expanded Residential Services CSB: BLUE RIDGE COMMUNITY SERVICES Core Service Category/Subcategory No. Of Contract Static Consumers Units of Serv. Capacitr• 501 Highly Intensive Services Beds 521 Intensive Services Beds 551 Supervised Services 31 1 s 5 2 Beds 581 Supportive Services 2 0 7 0 0 , 5 FTEs TOTALS 51 8 5 5 Core Service Suite Local -Other TOTAL, Category/Subcate$ory Funds Match Funds Funds 501 Highly Intensive Services 521 Intensive Services 551 Supervised Services 13 9 2 2 0 581 Supportive ServiCCS 13 , 9 2 2 0 13 9 2 2 TOTALS 2, 8 4 4 0 0 4 4 Popnlatlona to be Servrd by the Ezpaaded Residential Service(s) For each residential services subcategory, list the population(s) that will be served: 501 Highly Intznsive Sexviccs 521 Intensive Services 551 Supervised Services ~ SED children, adolescents, and their families 581 Supportive Services I Adults with SMI, at risk of homelessness ~^" -~- Form 19:. 100 Mental Health ~ Page 2 FY 1999 Expanded Residential Services CSB: BLUE RIDGE COMMUNITY SERVICES Strategies for Implementing the Ezpanded Residential Service(s) Subcategory ~ Implementation Strategies 501 Highly Intensive 521 Intensive Services 551 Supervised Servicts Propose to purchase residential respite beds from another program within the agency, on an "as available" basis. Could provide up to 30 families with 5 days respite each. 5$1 SuggortiVC Scrvicts Fund . 5 FTE position to manage a caseload of SMI adults at risk of becoming homeless. Inc1u es payee services as well as other supports to maintain independent living situations. ~-'~ BLUE RIDGE COMMUNITY SERVICES PROGRAM FOR ASSERTIVE COMMUNITY TREATMENT IMPLEMENTATION PLAN: Summer, 1998 Blue Ridge Community Services has been selected as one of five sites to receive funding to develop a Program for Assertive Community Treatment (PACT). In compliance with the expectation of an October 1,1998, start date, the following plan has been developed for approval. ORGANIZATIONAL PLACEMENT: The program will become part of the Division of Mental Health Adult Services component. It will join the Adult Services' array of programs which includes Crisis Services, Community Resource Management, Patterson Counseling Center, Psychiatric Services and Mountain House . Clubhouse. The Program Coordinator will report to the Adult Services' Service Director who reports to the Director of the Division of Mental Health. SITE: A site has been selected for the offices which will be located at 1313 Maple Avenue, Roanoke, Virginia. The offces will be used for administrative and clinical supervision activities. Site-based services will be limited inasmuch as services are predominantly provided in the community. The office will be equipped with adequate furnishings including a desktop computer and several notebook computers for the clinical staff. STAFFING: PACT programming will be available 16 hours daily Monday through Friday and eight hours on both Saturday and Sunday. Staff will be accessible by beeper when program not open. The job description of the Coordinator has been developed and the position is being advertised on May 31 and June 7 in the newspapers in Roanoke, Richmond, Norfolk and Madison, Wisconsin. The credentials sought for this position are either an LCSW or MSN with substantial psychiatric experience along with administrative experience. (n addition to the Program Coordinator, two Mental Health Therapists (LCSW, LPC, or MSW} one of which will be designated Team Leader, two Registered Nurses, two Case Managers, one Consumer and one clerical positions will be advertised July 1. Along with academic credentials, the successful candidates for these positions will have significant experience in mental health and substance abuse along with knowledge of community. The requirements for the success of ~` `~ this program include an interest in non-traditional treatment modalities and high levels of energy and charisma. It is expected that the Program Coordinator will be hired and in place by July 15 and will be able to proceed with the interviewing process for the balance of the PACT team. The Team should be complete by September 1. Two avenues are being pursued for the addition of a half-time psychiatrist. One is to hire from existing consultant staff or others known locally. The other is to recruit through a physician placement agency. If the former proves fruitless, the second will be pursued. In any case, the plan is to have a psychiatrist on board no later than August 1. Training and team building will be scheduled in September. Team building activities will be provided through the Blue Ridge Community Services Prevention Plus program in the Substance Abuse Division. First Aid, CPR and Mandt (or another Dept. of Mental Health, Mental Retardation and Substance Abuse Services approved physical intervention program) will also be provided. Further training opportunities are yet to be developed. CASELOADIIMPACT ON HOSPITAL UTILIZATION: The caseload for the PACT team will be composed of individuals with serious mental illness. A significant number of the consumers on the PACT caseload will be dually diagnosed with mental illness and substance abuse problems. Individuals who have a high number of admissions to state and local hospitals, have a high incidence of incarceration in local jails, or who are high risks for homelessness will be targeted from the community. In addition, those individuals who are in long term beds at state facilities are being evaluated for discharge through the PACT team. The target of reducing the Average Daily Census in state hospitals for the Roanoke Valley by eight is realistic for the first year. The Clinical Directors at Southwest Virginia Mental Health Institute and Catawba Hospital are evaluating their admissions for individuals in this target population. The Hospital Liaison from Blue Ridge Community Services is evaluating the long term patients at Southwest Virginia Mental Health Institute, Western State Hospital and on the short term unit at Catawba for discharge. In addition, the Director of the Community Diversion incentive program in the Roanoke Court system is developing a list of persons in the local jail system. It is anticipated that an average caseload of 80 people will be served by PACT. Half of the individuals should be Medicaid recipients in order to leverage the potential Medicaid SPO and Clinic Options. OTHER REVENUES: In addition to the PACT funds of $599,000, it is expected that the PACT team will be able to leverage other funds to support the team and the consumers.. As indicated above, the plan is to have 5096 of the caseload be ~"~ Medicaid recipients. The use of Medicaid SPO, specifically, Case Management, Intensive Community Treatment, and Mental Health Supports, will produce additional revenue to support the program. The new residential funds designated to Blue Ridge Community Services will be divided equally between PACT and Child/Adolescent programs for CSA graduates. The $48,675 allocated to PACT will be used to develop and support housing arrangements for PACT consumers. Housing opportunities will be developed in collaboration with City of Roanoke Shelter Plus Care, SROs and Roanoke Redevelopment and Housing Authority. OTHER COLLABORATIONS: PACT will have access to six Evaluation Beds at Roanoke Memorial Rehabilitation Center for brief inpatient stabilization with the goal being to avoid admission to a State facility. When admission to a state hospital is unavoidable, PACT wilt be heavily involved in the brief treatmen# and rapid discharge of the PACT consumer. Positive relationships with these identified hospitals have been long standing. Mental Retardation Services Summary: Performance Contract Blue Ridge REVENUES FOR SERVICES DETAIL: 1,069,223 MR General Farads 72,306 Service Ezpansion/W siting List 13,234 Residential Services 9,983 New Family Support One Time General Funds Page AS ~~ FY 1999 t705T OF SERVICES: 1. Personnel Ezpense: 53,232,211 2.Operating Ezpense 51,033,195 3. Program Support Ezp.: 5405,917 4. TOTAL Ezpenses 54,671,323 Direct Client: 255,450 Blue Cross: Other Ins. 500 Medicare: 4,500 Medicaid SPO: 473,347 Medicaid Clinic: 8,000 Medicaid ICF: Other Federal Medicaid Waiver: 2,018,845 Restricted Federal Medicaid OBRA: 500 One Time Federal Funds Meduaid Other: 95,700 SSBG: Local Gov't: 143,361 Contributions: 58,605 GRAMPUS: 60,044 Retained Earnings In-Kind: DRS Client: Workshop Sales Other Local: ~O°~' 90,622 Other Other Fees: 326,025 Restricted Other Transfer (To)From: -53,000 TOTAL REVENUES FOR SERVICES: STATE LOCAL FEES FEDERAL OTHER TOTAL 1,164,746 201,966 3,129,867 0 150,666 4,647,245 Mental Retardation Services Provided: 320 Case Management 425 Rehabilitation 430 Sheltered Emp./Work Act. 460 Supported Employment 475 Alternative Day Support Argmts 501 Highly Intensive Services 521 Intensive Services 551 Supervised Services 581 Supportive Services 587 Family Support 620 Early Intervention 7/27/98 Q a a a 0 b d a o ~-+ u O •~ N ~ N w Q x W ~ 0 0 0 0 0 0 ~x e ~ 0 Uri .~,,, ~ O O M 00 ... .-y ~ ~ ~ a7 ~ 00 ~D ~ O~ h ~ ~ O M 00 t~ 00 w y M 00 ~ ~ et ~ ~ M N E"' ~ O O ~ .-- .-- W O O N O O ~ o~ ~ N ~ o V ~ v 0 a~ ~ O C ~ ~ [~ V1 O ~--~ ~ h 00 M Q~ O V ~p O 00 ~ O N ~t ~ ~--~ O~ a -~ ^y O d I~ ~ O N M O ~D ~O ~ ~ . .+ O O ~O ~ 00 ~ O V ~ ~ ~' ~ ~ ~ N - d M .- . a o ~ L o ~n ~ ~n o ~n (~ o V'1 F., ~ N N .--i ~ ~ z~ W ~ o „o ~ o ~ ~~~ M i O N ~O M O " ~ C ~ r- ^ V d d O v~'~ ~ ~ ~ ee ~ .ti ~ d, ~ • t ~ o o~ t ~ ~o ~ ~ ~ C 00 M I~ N N d ~ Ua ~ ~ n ee ' ~ ~ o o o Hd3x N `~ ~~ n~~ ~ ~ g O U ~ M ,.., M ~D ~-+ N w .. ~ c ~ ~ u ~ a c`~ ~ O ~ va V] Q ¢ U ~ ~ €~; w ~" p ~, w ~ ip. N ,^ M ~ ~ [~ ~ _ 00 •n 00 h N ~O M FBI U ~'- 4 o~ c: Q i 0 ~ ~ d a d a C O b L .N a c ~ d ~ ~ A O ~ N ~ N N W ~ o°OO ~ oMO, ~U ~ ~ ~ `r '~ ~ 0 0 o o F W ~ ~ c a h ~ r . ~° U h -" ~ ~ ~ ~ ~ ~ o0 0o v~ L O .-i t~ N ~V N ~ N d ~ N ~ p~ ~ v~ N O ~ N Q~ ~U M ~ a O ~.g ~ ~ N ~ ~ M sfl x~ L. ~ N v ~ ~ d h ~ ~ ~ ~ ~Q M M M A ~ ~ ~ n M O V'i N w '~ ..r O d v as ~ „ O o 0 ~ ~ N ^c ~c z `s ° ~ y ~ ~ "~ v .~ a ~, ~ ~ ~ ~~• ~" ~+ ~ •~ ~ ~ _ ~ U h h h ~' `~ a N n +0i. Q i 00 e ~ as r, a ~. O ... w r~+ a C a~ 0 0 N N8 t, 4 W ~' O 0 o. a A r ., ,~ r, aU M ~ F ~i' N W ~.. an N L ~ ~i ~~ V p~ N a ~ ~ ~ w o a U °O ~ O a „ n ~ ~r '" g o C U a `"' 0 ~ ~ a n xU ~ o 0 O0 ~ A ~~ N ~ .+ ~ CL ~ ~ o0 w J ~ 0 o~~ .~-~ UQ ~ ~' ~ ~ ~O L ~ ~ ~ O ~ C. O N 1~-~ ~ ~ ~ ~ O ~ s~ 0~0 x~ o ~ ~ ~: v~ ~ q ~' u ~ .~ 's 8, a o V ~ ~ ~, w N O~ ~ a p ~v O M e ~ ~ N h Csr ~ G N M M E'y .-r A O .fl i a ~. rn 0 N d V .~ 4.n 0 H t~ O L ~ ~ °' U a~ N b0 O~ ~ h 3`+ '-+ M U M d a O 0 N A .. w a ~U a o ~ Zi 7 ~U `s ~~ Q V2 S 0 N ~ v N w ~ ~~ ~ Q UAL z, "° ~ a N zA0 ,~ c ~ 8 v~ a ~ o Q d M N rr~ I~ W 0 0 .Q C VJ ~W .'+ .L'i ~ ~ ~ ~ U '~ --~} a H ti 4 d ~i Form 29: 200 Mental Retardation Expanded Residential Services E--~{ Page 1 FY 1999 CSB: B1 ue Ri dae Communi tv Services Core Service Category/Subcategory No. Of Consumers Contract Units of Serv. Static Capacity 501 Highly Intensive Services Beds 521 Intensive Services Beds 551 Supervised Services Beds 581 Supportive Services FTEs TOTALS 3 1, 524 Core Service Category/Subcategory State Funds Local Match Other Funds TOTAL Fands 501 Highly Intensive Services 521 Intensive Services 551 Supervised Services 581 Supportive Services 13,234 14,200 27,434 TOTALS 13,234 14,200 27,434 Populations to be Served by the Expanded Residential Service(s) For each residential services subcategory, list the population(s) that will be served: 501 Highly Intensive Services 521 Intensive Services 551 Supervised Services 581 Supportive Services Medicaid Waiver consumers needing expanded in-home support services. .Form 29: 200 vlental Retardation ' ' ~ Page 2 ' " Expanded Residential Services ~: - ~{- FY 1999 CSB: B1 ue •Ri dge Community Services Strategies for Implementing the Expanded Residential Service(s) Subcategory Implementation Strategies 501 Highly Intensive 521 Intensive Services 551 Supervised Services 581 Supportive Services Increase residential options for individuals eligible. for institutional care by using state funds as match for federal Medicaid Waiver revenues. ~~ `.= ~~~ • ~.,. GH O ~ GO p ,~ ~, ~ U ~. a U '~' ~ y G/1 C~ ~ ~ •~ .' C '-' = ~' GC L ~ ~ ~ C.i ~ L M C/1 ~ ~ C C ~ O a, ~ U to ~ C~ ~~., G, ~ ~ A ;b „~ ~ _ ~° C t ~ E"" ~ ~ fl i r.r y ~ 1 C ~' p rn ~ D 1 D ~ ~ ~ ~ 6i _ ; ~i as r 'a w D . ~ ~ ~ ~ ~ ,~ ~ ~. ~ ~ ~ ~ ~~ ~ ~ a o M~V y ~ ~ Q O ~ ~ ~ Z r~ ~ ~ L ~ ~ N • Q~ N a ~' A ~ ~ N ' CO cu ~ O o ~ ~ ~ 8 ~ ~ M ~ 4 b ~ Q ~ ~ e.~r O N ~ C,~ U 0 ~ N C ~./ _ ~ 00 ~. ~ a a ~ ~`~ ~ ~ ~ ~ ~o ~ ~ ~ ~ ~ ~3 C~ a ~ c C7 ~ u ~ ~ ~ a ;•o ~ Ca v~ x w w C~ U O w 2 C7 a~ O (.~ ~-+ N N1 et N ~ ~ 00 G; C .. C C ~. R L i ~i C 6 C C C~ z Gi i C a Substance Abuse Services Summary: Performance Contract Blue Ridge REVENUES FOR SERVICES DETAIL: 1,345,961 SA General Funds Greenstreet Service Ezpansion/WaiNng List 22,224 Residential Services 70,224 MHlSA Jail Services SA Census Diversion One Time General Funds Direct Client: Blue Cross: Other Ins. Medicare: Medicaid SPO: Medicaid Clinic: Medicaid Other: SSBG: SARPOS: CHAMPIIS: Local Gov't: ]54,460 ~~: Contributions: 53,705 ~~; ~-K~d: DRS Client: Other Local 7,950 Schools; Other Fees: Transfer (To)From: Page A9 FY 1999 ~..~ COST OF SERVICES: 1. Personnel Ezpense: 53,170,223 2.Operating Ezpense 5660,609 3. Program Support Ezp.: 5370,736 4. TOTAL Ezpenses 54,201,568 507,311 SA Alcohol FBG 39,288 500,837 SA Drug FBG 178,000 SA Primary Prevention FBG 2,000 240,677 SA SARPOS FBG 80,065 SA ffiV/AIDS FBG 80,000 FBG LINK -Treatment 20,000 FBG LINK -Prevention 39,208 SA SSI Treatment FBG Other Federal 130,000 Restricted Federal Federal Retained Earning 26952 One Time Federal Funds Retained Earnings 350,547 Restricted Other -10,000 Other TOTAL REVENUES FOR SERVICES: STATE LOCAL FEES FEDERAL OTHER TOTAL 1,438,409 216,115 781,187 1,646,098 0 4,081,809 Substance Abuse Services Provided: 310 Outpatient 320 Case Management 410 Day Treatment/Part. Hosp. 501 Highly Intensivc Services 521 Intensive Services 610 Prevention ~ ~ ~ 0 0 0 o c~ a o d r" ~ U v~ ° ' ~ a .. o .., .-~ M M M D V ~ h ~ ~ ~ ~ .~ o ~o ~ 00 h ~C zl N 0 0 O ~ ~' ~ ~ N F r a o~ c~ ~ W O 07 p~r~ °' M ~O ~ •--~ O~ .r C .~ ri N ~ a V o, r ~r a~ d ~ ~ ~ ~ w+ W 00 M c~ aLi ~ j ~ oho a a O ""' fl O~ ~ N O+ ~ 8 ~ ~ ~ U y [~ o ~O M a q ~ ~ ~ ~ h y ~ 00 ~D ~ ~ ZU d V p~ W ~ o ~ ~" q•' ~ O ~ O 00 O; ~ O •~ ~ p ~ ~ y ~ y W ~ L V d ' ., .. .. ~ ~ ~ ~ w • H O C ~ ~ o~O^ ~ ~ d U C4 ~ ' ~ 0 0 ° 0 e3 ~ ~ o ° m o ~ o o o 3 H ~ N N ~+ 6~ ~ 7 W p O p f. ~ ~ ~.rr v i v i M CO r^ d ~ ~~ ~c !Q~~ ~ O N V c n ~ ~~~ 00 a~ 4 +.. d ~i ~ ~ d ~ 6~ "~ a ~ ,a v C ~ h ~ ~ ~ A `~ ,a o °' M ~ N M8 O Q V I N II ~ ~, ~ ~ M o ~n o f"' W h ~ ~ o°'ow ~ ~~U h ~ Q h Q ~ ~p .~ L O a U M ~ ~ ~'' O a g ~ c ~ a o0 ; 0~ ~ c c ~U o~ v ~ d a o~ ~ ,a ~ M z~ v v o. ~ ~ N M M ~ ~Q A V is .may. N w Q N O ~ U CQ ~- ., n 0 o 0 , ~ z'o y d OD 'C a _~ O V ' ^' ~ ~ C%1 d '"" ~ V ~ .~ .~ ~ ~ U '~' '^ :~`~ .~ ~ a n N n :: Q 4 o~ N 6~ ~ a a~ ~ ~ ~ ~° ~ ~ si a ~ ~ o e° M A M w W ., ~ ,'~° U a d~ ~.. a~ ~ ~ ~ H N `~' W ~ ~ ~ °~ ~. g ~ ~~ V M a a ,~ o N y ~ j c~i ¢ M r d ~ Q M ~ _ V~J N O L ~ ~ d ~ C D O z~ M O ~ a~'e a ~' ~ A fl. i ~° ri ~ 'C o~ a '/'~ p~ M U ~~ A o ~O ~ v, o ~ ~ ~ ~ a 'r' z o° N ~o e~ z~ ~ x a ~ ~ ~ d ~ H '~ ~ a ~ ~ o~ U ~ ~.~~ a H q ~~ Exhibit A: Form 37 300 Substance Abuse FY 1999 Federal Block Grant RFP Contract Substance Abuse Services Detail CSB: R1 n_a R; Ana f nmmnni tv •4ar ~; roc Substance Abuse Federal Block Grant RFP Revenues and Costs Core Service Consumer Category/Subcategory Revenues Costs Service FTEs 310 Outpatient Services o 0 320 Case Management Services o 0 TOTALS o Substance Abuse Federal Block Grant RFP Consumers and Services Core Service Category/Subcategory No. of Consumers Contract Units of Service Static Capacity 310 Outpatient Services NA 320 Case Management Services NA TOTALS o CSBs that received an award of Federal Block Crrant funds in FY 1997 through the Request for Proposal process that was continued for FY 1998 must subnsit this for~rc to the O~`ue of Cornmu~aity Coretnacti~g with #s otJ4er FY 1999 CSB Perforrxance Contract pages. This information is used to identify and monitor the specific uses of those funds. Foi•rn 38: 300 Substance Abuse Expanded Services/Waiting List Funding CSB: Blue Ridge Community Services E-~ FY 1999 Core Service Category/Subcategory State Funds No. Of Consumers Contract Units of Serv. 100 Emergency Services 310 Outpatient Services 320 Case Management 330 Methadone Detox 340 Methadone Maintenance 460 TransitionaUSupported Employment . 475 Alternative Day Support Arrangements 581 Supportive Residential Services 610 Prevention Services NA 620 Early Intervention Services TOTALS o 0 Core Service Category/Subcategory State Funds No. Of Consumers Contract Units of Serv. Static Capacity 250 Local Inpatient Services 260 Comm. Hosp-Based Detox 501 Highly Intensive Services 521 Intensive Services 551 Supervised Services 410 Day Treatment/Part. Hosp. 425 Rehabilitation Services 430 Sheltered Employment 465 Supt. Employment-Group TOTALS o o ~ 0 0 gam, ~.:: ~" Form ~39: 300 Substance Abuse Page 1 FY 1999 Expanded Residential Services CSB: Blue Ride Commun~v Services Core Service Category/Subcategory No. Of Contract Static Consumers Units of Serv. Capacity 501 Highly Intensive Services- Beds 521 Intensive Services 6 Beds 551 Supervised Services Beds 581 Supportive Services FTEs TOTALS ~ Core Service State Local Other TOTAL CategorylSubcategory Funds Match Funds Funds 501 Highly Intensive Services 521 Intensive Services 5 2 2 2 2 551 Supervised Services 581 Supportive Services TOTALS $ 2 2 2 2 4 ,~~. F~rm'39: 300 Substance Abuse Page 2 FY 1999 Expanded Residential Services CSB: Blue Ridge Community Services Strategies for Implementing the Expanded Residential Service(s) Subcategory Implementation Strategies 501 Highly Intensive 521 Intensive Services Funds reimburse bed day expense in a long- term therapeutic community setting for 1.5 clients/day who otherwise have no source of income. 551 Supervised Services 581 Supportive Services ~`~ Form 40 ADMINISTRATION -Performance Contract Blue Ridge BUDGET TYPE: Administration Page A13 FY1999 TOTAL REVENUES 1. State Administration Funds: 0 2. Local Government: D 3. Contributions: 0 4. In-Kind: 0 5. Other: 0 6. TOTAL local matching funds: 0 7. Fees: 6,000 8.Other miscellaneous revenues: 0 9. TOTAL REVENUES 6,000 TOTAL COST 1. Personnel Ezpense: 987,871 2. Operating Ezpense: 306,750 3. TOTAL Ezpense: 1,294,621 4. Less Program Support Ezp. 1,288,621 S. TOTAL Net Ezpenses: 6,000 Report Date 7/27/98 ._ ~` Form 40 ADMINISTRATION -Performance Contract Blue Midge BUDGET TYPE:Pmgram Support TOTAL REVENUES 1. State Administration Funds: 263,779 2. Local Government: 44,404 3. Contributions: 0 4. In-Kind: 0 5. Other: 0 6. TOTAL local matching funds: 44,404 7. Fees: 0 8. Other miscellaneous revenues: 0 9. TOTAL REVE1ViTES 308,183 Page A13-1 FY1999 TOTAL COST 1. Personnel Ezpense: 250,342 2.Operating Es:pense: 57,841 3. TOTAL Ezpense: 308,183 4. Less Program Support Ezp. 0 5. TOTAL Net Ezpenses: 308,183 Report Date 7/27/98 E ~ FY 1999 Community Services Board Performance Contract Exhibit B: General Conditions The Board must satisfy these General Conditions to receive funds provided by the Depart- ment. Conditions preceded by asterisks also apply to contract agencies and other organiza- tions, which provide services that are the subject of this performance .contract and are paid for with funds provided by the Department through this contract. GENERAL ADMINISTRATION 1. The Board must be constituted legally, in accordance with §§ 37.1-195 and -196 of the Code of Virginia, and its.operation must be governed by a set of bylaws that is reviewed and updated periodically (at least every four years) by the Board of Directors. *2. In accordance with the Equal Pay Act of 1963, Title VI of the Civil Rights-Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Americans With Disabilities Act of 1990, the Virginians With Disabilities Act, the Civil Rights Act of 1991, and other federal and state mandates, no person will be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination in services operated or funded by the Board on-the grounds of race, color, national origin, age, gender, or disability. 3. The Board must comply with applicable state and federal statutes and regulations; State Mental Health, Mental Retardation and Substance Abuse Services Board regulations and policies; and Department policies, procedures, and instructions including: , a. Community Mental Health, Mental Retardation and Substance Abuse Services, §§ 37.1-194 through 202.1 of the Code of Virginia; b. State and Local Government Conflict of Interests Act, §§2.1- 639.1 through -639.24; * c. Virginia Freedom of Information Act, §§ 2.1-340.1 through -346.1, including its notice of meeting and pubic meeting provisions; * d. Privacy Protection Act, §§ 2.1-377 through -386; e. Virginia Public Procurement Act, §§ 11-35 through 11-80; . * f. Disclosure of Patient Information to Third Party Payors by Professionals, §§ 37.1-225 through -233; * g. Substance Abuse Services, §§ 37.1-203 through -223 of the Code of Virginia; * h. Other applicable provisions of Title 37.1 of the Code of Virginia; * i. Confidentiality of Alcohol and Substance Abuse Records, 42 C.F.R. Part 2; * j. Human Rights and Licensure Regulations; k. Procedures for Continuity of Care Between Community Services Boards and State Psychiatric Facilities; and 1. Applicable provisions of the 1998 Appropriation Act. 6-30-98 ~` FY 1999 Community Services Board Performance Contract Exhibit B: General Conditions 4. Board policies and procedures must exist for decision-making and program operations. 5. The Board of Directors must monitor direct and contractual service and program opera- tions through regular service and financial reports, CPA audits, and periodic evaluations. *6. The Board and its contract agencies must comply with § 1352 of Public Law 101-121, which prohibits the use of federal Mental Health Services and Substance Abuse Preven- tion and Treatment Block Grant funds for lobbying Congress or any federal agency in connection with the award of a particular contract, grant, cooperative agreement, or loan and requires disclosure of federal lobbying activity supported by other funds. 7. The Board may not employ illegal alien workers or otherwise violate provisions of the federal Immigration Reform and Control Act of 1986. 8. The Board must prohibit the unlawful or unauthorized use, manufacture, distribution, dispensation or possession of alcohol or other drugs and impairment or incapacitation from the use of alcohol or other drugs in its work places and by its employees. 9. The Board of Directors must maintain a formal record of its deliberations and actions, normally kept as written minutes. Those minutes must reflect the actions required by the Virginia Freedom of Information Act to enter into and exit from executive sessions. The Board must provide copies of its meeting announcements and minutes, long range plans, and annual reports to the Department in a timely manner. FINANCIAL MANAGEMENT * 1. The financial management/accounting system must operate and produce financial statements and reports in accordance with Generally Accepted Accounting Principles (GAAP). It must include necessary personnel and financial records and a fixed assets system. It must provide for the practice of fund accounting and adhere to cost account- ing guidelines issued by the Department. The Board must inform the Department about the acquisition of any automated financial management information system to assure its adequacy and compatibility regarding Department requirements. *2. An annual audit of the Board must be conducted by independent certified public accountants. Copies of the audit and the accompanying management letter must be provided to the Department and to each local government that established the Board. The Board should obtain an unqualified audit opinion. Deficiencies and exceptions 2. 6-30-98 ~-~ FY 1999 Community Services Board Performance Contract Exhibit B: General Conditions noted in the audit or management letter must be resolved or corrected within a reason- able period of time, mutually agreed-upon by the Board and the Department. If the Board is not a city or county department, it must publish a statement of financial condition in a local newspaper, as required by § 2.1-164 of the Code of Virginia. *3. Audit requirements of the Department and the federal government must be satisfied as a condition for the receipt of federal funds. *4. Employees with financial_.responsibilities must be bonded in accordance with local financial management policies. This responsibility may be discharged by means of a proper- and sufficient self-insurance program operated by the state or a city or county government. 5. A written, legally enforceable contract must exist in support of any funding provided by the Board to any contract agency. A written, legally enforceable contract must exist in support of any services provided by the Board to a health maintenance organization or other managed care organization that pays for services on a capitated or other risk- sharing basis, requiring the Board to assume any. unfunded liability for the care of all enrolled members. The Board shall provide a copy of the contract to the Department upon request. *6. Written fiscal policies and procedures must conform to applicable State Board policies and Departmental policies and procedures, contained in the Financial Management Standards for CSBs Manual issued by the Department. *7. Federal Mental Health Services and Substance Abuse Prevention and Treatment Block Grant funds must not be used for inpatient services or mental health residential services, cash payments to consumers, land purchase, construction, permanent improvements (other than minor remodeling), satisfying requirements for expenditure ofnon-federal funds or providing financial assistance to any entity other than a public or private non- profit entity. 8. The Board must submit its performance contract to its local government(s) for review and approval, pursuant to § 37.1-198 of the Code of Virginia. 3. 6-30-98 ~~ FY 1999 Community Services Board Performance Contract Exhibit B: General Conditions HUti1AN RESOURCE MANAGEMENT * 1. Written human resource management policies and procedures must include a classifica- tion plan and a uniform employee pay plan and address: benefits, progressive discipline (standards of conduct), professional conduct, employee ethics, conflicts of interest, employee performance evaluation, equal employment opportunity, employee grievances, hours of work, leave, outside employment, recruitment and selection, transfer and promotion, termination and layoff, .travel, initial employee orientation, examinations, employee-Board contact protocol, and on-the job expenses. If the Board is an operating community services board, policies must be reviewed and revised by the Board of Directors as necessary and at least every four years. If the Board is an administrative policy community services board, policies must be reviewed and revised in accordance with local government requirements. *2. Written, up-to-date job descriptions that include identified essential functions, explicit responsibilities, and qualification statements, expressed in terms of knowledges, skills, and abilities as well as business necessity and bona fide occupational qualifications or requirements, must exist for all positions. If the Board is an operating community services board, job descriptions must be reviewed and revised as necessary whenever the position becomes vacant, the classification plan is revised, or at least every two years. If the Board is an administrative policy community services board, job descriptions must be reviewed and revised in accordance with local government requirements. *3. In accordance with the Equal Pay Act of 1963, Title VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, Sections 503 and 504 of the Rehabilitation Act of 1973, the Vietnam Era Veterans Readjustment Act of 1974, the Age Discrimination Act of 1975, the Americans with Disabilities Act of 1990, the Virginians With Disabilities Act, the Virginia Fair Employment Act of 1975, Federal Executive Orders 11246 and 11375, federal Uniform Guidelines on Employee Selection, and other federal and state man- dates, equal opportunity in all aspects of the management of employment practices and policies must exist for all employees and applicants for employment, without regard to race, color, religion,. national origin, political affiliation, age, gender, or disability. 4. If the Board is an operating community services board, its grievance procedure must satisfy § 15.2-1506 or -1507 and § 2.1-116.010 of the Code of Virginia. 5. The Board or the local government, if the Board is an administrative policy community services board, has adopted a uniform pay plan in accordance with § 15.2-1506 of the Code of Virginia and the Equal Pay Act of 1963. 4. 6-30-98 FY 1999 Community Services Board Performance Contract Exhibit B: General Conditions REIMBURSEMENT * 1. Appropriate services may not be denied to individuals solely because of their inability to pay for such services. *2. The reimbursement system must comply with §§ 37.1-197, 37.1-202.1, and 20-61 of the Code of Virginia. Its operation must be described in organizational charts identifying all staff members, flow charts, and specific job descriptions for all personnel involved in the reimbursement system. -- *3. Written fee collection policies and procedures must be adequate to maximize revenues from consumers and responsible third party payors. ' *4. A schedule of charges must exist for all services, be related reasonably to the cost of the services, and be applicable to all recipients of the services. *5. A method, approved by the Board of Directors, that complies with applicable state and federal regulations must be used to evaluate the ability of each consumer to pay fees for the services he or she receives. PROCUREMENT 1. Written procurement policies and procedures must be in effect that address internal procurement responsibilities, small purchases and dollar thresholds, ethics, and disposal of surplus property. These written policies and procedures must conform to the Virginia Public Procurement Act, §§ 11-35 through 80 of the Code of Virginia. 2. Written procurement policies and procedures relating to vendors must be in effect that address how to sell to the Board, procurement, default, and protests and appeals. These written policies and procedures must conform to the Virginia Public Procurement Act. 3. The Board must adhere to the applicable provisions of the Virginia Public Procurement Act and regulations promulgated pursuant to it regarding procurement, surplus property, and risk management. These requirements are set forth in the current CSB Procurement Manual. 5. 6-30-98 ` ~ FY 1999 Community Services Board Performance Contract Exhibit B: General Conditions SUBSTAI~ICE ABUSE PREVENTION AIYD TREATMEYT BLOCK GRANT ADDENDUM The Board must comply, and assure subcontractor compliance, with all relevant regulations in §~ 1921 to 1954 of the Public Health Services Act, 42 U.S.C. 300x-21-300x-35, including the following requirements. 1. Admit intravenous drug abusers or pregnant women to treatment within 14 days of their request for admission or within 145 days of their request if the program does not have sufficient capacity and interim services are provided within 48 hours of their request for admission. At a minimum, these interim services must include counseling and education about: _ ^ HIV and tuberculosis, ^ the risks of needle sharing, ^ risks of HIV/AIDS transmission to sexual partners and infants, and ^ actions that can be taken to ensure that HIV transmission does not occur. Referral for HIV treatment services must be made if they are necessary. For pregnant women, interim services also include counseling about the effects of alcohol and drug use on the fetus and referrals for prenatal care. 2. Establish outreach programs to encourage individuals in need of treatment for intravenous drug use to undergo such treatment. 3. Give priority for admission to treatment to these populations: a. pregnant injecting drug users, b. pregnant substance abusers, c. other injecting drug users, and d. all others. 4. Insure that continuing education about substance abuse treatment services and prevention activities is available to the staff who provide such services and activities. All staff must receive education about confidentiality requirements and be informed that disciplinary action may result from inappropriate disclosures. 5. Make tuberculosis counseling, testing, and referral to treatment available to individuals seeking treatment for substance abuse. 6. 6-30-98 FY 1999 Community Services Board Performance Contract Exhibit B: General Conditions DISASTER RESPONSE AND EMERGENCY SERVICE PREPAREDNESS ADDENDUM The Board agrees to comply with Section 416 of Public Law 93-288 and §§ 44-146.13 through 146.28 of the Code of Virginia regarding disaster response and emergency service prepared- ness. ~ Section 416 of P.L. 93-288 authorizes the State Office of Emergency Services to require the Department to comply with the Virginia Emergency Operations Plan, Annex II-F.• Crisis Counseling and Emergency Mental Health Services for Victims of Peacetime Disasters. Annex II-F requires community services boards to comply with Department directives coordinating disaster responses to emergencies and to develop procedures for responding to major disasters. These procedures must address: O conducting preparedness training activities; O designating staff to provide counseling; O coordinating with state facilities in preparing Board emergency preparedness plans; O providing crisis counseling and support to local agencies, including volunteer agencies; O negotiating disaster response. agreements with local governments and state facilities; and O identifying community resources. FEDERAL EARLY INTERVENTION ADDENDUM The Board, as a condition for the receipt of state and federal early intervention funds, must comply with Public Law 105-17, Virginia Part C Policies and Procedures, §§ 2.1-760 through -768 of the Code of Virginia, and State Board Policy 4037 (CSB) 92-1. Public Law 105-17 authorizes the Department to provide funds for services under Part C of the Individuals with Disabilities Education Act (IDEA). The Board agrees to provide additional information requested by the Department, including funding reports due on January 31, Apri130, July 31, and October 31, 1999. Continued receipt of state and federal early intervention funds by the Board will be contingent on receipt these reports and on the results of analyses of expenditure levels in them. If the Board is the fiscal agent, it must sign the Continuing Participation in Part C Contract. The Department will, in conjunction with Local Interagency Coordinating Councils, develop protocols for implementing the following services and activities supported by state and federal early intervention funds. O development of local interagency council operations; O provision of direct services; O system development; and O administration of early intervention services. 7. 6-30-98 ~- ~} FY 1999 Community Services Board Performance Contract Exhibit C: Administrative Requirements and Standards BOARD REQUIREMENTS Due Date 1. Performance Contract June 26 2. Fourth quarter CSB Reports September 1 3. Federal Balance Report October 30 4. Quarterly CSB Reports 45 calendar days after the end of the second and third quarters 5. Audit Reports Specified in the Financial Management Standards for CSBs Manual 6. Federal Block Grant I.V. Drug Whenever any I.V. drug abuse treatment Abuse Treatment Utilization Reports program receiving federal block grant funds reaches or exceeds 90 % of program capacity 7. Final Amended Performance Contract May 28 DEPARTMENT REQUIREMENTS 1. Distribute Contract Package 2. Mail Letters of Notification 3. Distribute Performance Contract and Report software 4. Electronic Data Interchange (EDI) transfer transmission for first payment 5. Process Contracts and amendments 6. Process payments on semi-monthly basis using EDI transfers Due Date May 1 May 1 May 20 July 1 Within 20 working days of receipt Payments will flow automatically on a semi- monthly as long as reporting requirements are met. 1. 5-8-98 FY 1999 Community Services Board Performance Contract Exhibit C CONTRACT AND 1ZEPORTS ADMINISTRATIVE PERFORMANCE STANDARDS The Board agrees to meet the following administrative performance standards in submitting its Performance Contract, contract amendments, and CSB Reports to the Department. 1. The SFY 1999 Performance Contract and subsequent amendments submitted by the Board will be: a. complete: all required information is displayed in the correct places and all required Exhibits, Summaries, and Forms are included; b. consistent with Letter of Notification allocations or figures subsequently revised by or negotiated with the Department; c. prepared in accordance with instructions in the Performance Contract Package and the CARS-ACCESS software and any subsequent instructional memoranda; and d. received by the due dates listed in this Exhibit. If these Performance Contract standards are not met, the Department may hold future semi- monthly payments of state-controlled funds until satisfactory performance is achieved. 2. The SFY 1999 second and third, and SFY 1998 fourth quarter CSB Reports submitted by the Board will be: a. complete: all required information is displayed in the correct places, all required data are included in the electronic CARS-ACCESS application reports, and all required paper forms that gather information not included in the CARS-ACCESS are submitted; b. consistent with the state and federal block grant fund allocations in the Letter of Notification or figures subsequently revised by or negotiated with the Department; c. prepared in accordance with instructions; d. internally consistent and arithmetically accurate: all related costs and revenues and consumer data are consistent, congruent, and correct within a report, and the fourth quarter Report is not submitted until errors identified by the error checking program are corrected; and e. received by the due dates listed in this Exhibit. If these standards are not met for the second or third quarter Reports, the Department may hold future payments ofstate-controlled funds until satisfactory performance is achieved. If the Board does not meet these standards for its fourth quarter Report, the Department may, pursuant to § 37.1-199 of the Code of Virginia, impose aone-time reduction of up to 15 percent of the Board's FY 1999 allocation of state funds for CSB administration. 2. 5-8-98 r~,_ ~ ~ ~~ FY 1999 Community Services Board Performance Contract CONTRACT AND REPORTS ADMINISTRATIVE PERFORMANCE STANDARDS O Unacceptable performance on standards 2.a. through c. may result in a total reduction of up to five percent. O Failure to comply with both aspects of standard 2.d. will result in a five percent reduction. D Failure to satisfy standard 2.e., unless extensions have been negotiated in accordance with the following process, will result in a five percent reduction. These reductions in the Board's FY 1999 allocation of state funds for CSB administration cannot be absorbed by or allocated or transferred to service or program budgets. Process for Obtaining an Extension of the SFY 1998 Fourth Quarter Report Due Date Extensions will be granted only in very exceptional situations (e.g., unanticipated staff, hardware, or software problems such as an MIS failure, a key staff person's illness or accident, or a local government emergency that makes it impossible to meet the due date for the report). 1. It is the responsibility of the Board to seek, negotiate, obtain, and confirm the Department's approval of an extension of the due date within the time frames specified below. Failure of the Board to fulfill this responsibility constitutes prima facie acceptance by the Board of the resulting one time five percent reduction in state general funds for CSB administration. 2. As soon as the Board becomes aware that its fourth quarter Report cannot be submitted in time to be received in the Department by 5:00 p.m. on September 1, 1998, the Board's Executive Director must inform the Office of Community Contracting Director or the Community Contracting Administrator who works with the Board in writing that the Board is requesting an extension of this due date. This written request should be submitted as soon as possible and it must be in writing, completely describe the reason(s) and need for the extension, and state the date on which the Report will be received by the Department. 3. The written request for an extension must be received in the Office of Community Contract- ing no later than 5:00 p.m. on August 27,1998. A facsimile transmission of the request to the number used by the Community Contracting Office (804-371-0092), received by that time and date, is acceptable if receipt of the transmission is confirmed with a return fac- simile memo no later than noon on August 28 from the Community Contracting Director or Administrator. Telephone extension requests are not acceptable and will not be processed. 4. The Office of Community Contracting will act on all requests for due date extensions that are received in accordance this process and will notify the requesting CSBs by facsimile transmission of the status of their requests by 5:00 p.m. on August 28, 1998. 3, 5-8-98 ~ :>` ~'~.va k. ~nv_~. FY 1999 Community Services Board Performance Contract Exhibit D COMMUNITY SERVICES BOARD MANAGEMENT Attached Documents: Place the completed documents behind this form, in the order listed below, and enter a check in the space below. y 1. Board of Directors Membership List ~ 2. CSB Organization Chart -the Chart should include at least the following levels: a. Local Government(s) that established the CSB b. Board of Directors -the members appointed by local government(s) c. Board Committees -should match the Board's bylaws d. Executive Director/Administration e. Program Area (MH, MR, SA) Directors/Programs/Services f. Contract Agencies/Programs (where applicable) The organization chart should not include the Commonwealth of Virginia, the State Board or the Department. 3. Title VI Assurances v 4. Title VII/EEO Assurances 5. Total Local Government Tax Appropriations ~k 6. Certification Regarding Lobbying 7. Certification Regarding Salary V 8. Certification Regarding Environmental Tobacco Smoke * Now included in the CARS-ACCESS so, ftware D c°~o a v L a 0 U a~ v a c~ E ~, ~° L a ~, cc 0 a~ v .., .~ .'~ 0 U C1 01 rl i.+ a a :a i a~ E L O ~+ ._ A 4., 0 ~. e~ 0 ~4 A .0 .~ W V as H U y 6~ F d 8 E~ w .. 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L ~t~ ~~ >>N ~s~t ~W~y ~ N U ~ ~s fi ~ ~~ E ~ ~ ~ ~~ ~~ r A W a w w as w U z H w O z 0 r "" N W U H a z w o V1 H H H [~ 2 t/~ D H Z H O ~ U W C7 Q H a w a as ~, h a ~~~ FY 1999 Community Services' Board Performance Contract Exhibit D Title VI Assurances In accordance with the provisions of Title VI of the Civil Rights. Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Americans With Disabilities Act of 1990, the Virginians With Disabilities Act, and the Civil Rights Act of 1991, regulations issued by the U.S. Department of Health and Human Services pursuant hereto, and other applicable legislation and regulations, the Blue Ridge Community Services Community Services Board, hereinafter referred to as the Board, gives notice that the services operated or funded by it are being and will continue to be operated in such a manner that no person will be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under such services on the grounds of race, color, national origin, age, gender, or disability. The Board will periodically review its operating procedures and practices to insure continued conformance with applicable legislation, regulations, and orders related to non- discrimination in service delivery. Suitable notices of these assurances will be implemented in the services policies and practices of the Board and its direct and contractual services and posted in an area accessible to consumers in each of its facilities and contract programs. Any person having grounds to believe that any service operated or funded by this Board is discriminating against anyone on the basis of race, color, national origin, age, gender, or disability has the right to file a complaint with the Board, the Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services, or the Federal Granting Agency funding services of the Department and the Board. If filed with the Board, the complaint should be sent to the Executive Director's Office where it will be reviewed by a special committee appointed for that purpose. A final report of disposition will be sent to the complainant, the Department, and the Federal Granting Agency. Signed: Date: June 3 0 , 19 9 8 Susan J. Cloeter Name of Board Chairnlan (Typed) 3• 5-8-98 ~` `~ FY 1999 Community Services Board Performance Contract Exhibit D Title VII/Equal Employment Opportunity Assurances In accordance with the provisions of the Equal Pay Act of 1963, Title VII of the Civil Rights Act of 1964, Sections 503 and 504 of the Rehabilitation Act of 1973, the Vietnam Era Veterans Readjustment Act of 1974, the Age Discrimination Act of 1975, the Americans With Disabilities Act of 1990, the Virginians With Disabilities Act, the Virginia Fair Employment Act of 1975, and the Civil Rights Act of 1991, regulations issued by the Federal Granting Agencies, Executive Orders 11246 and 11375, and other applicable legislation and regulations, the Blue Ridge Community services Community Services Board, hereinafter referred to as the Board, gives notice that the services operated or funded by it afford equal opportunity in all aspects of the management of employment practices and policies without regard to race, color, religion, national origin, political affiliation, age, gender, or disability to all employees and applicants for employment. The Board will periodically review its operating procedures and practices to insure continued conformance with applicable legislation, regulations, and orders related to non- discrimination in employment practices. Suitable notices of these assurances will be imple- mented in the personnel policies and practices of the Board and its direct and contractual services and posted in an area accessible to applicants and employees in each of its facilities and contract programs. Any advertisements for new or vacant positions will include a statement that the Board and its services are equal opportunity employers. Any person having grounds to believe that any service operated or funded by this Board is discriminating against anyone in its employment practices on the basis of race, color, religion, national origin, political affiliation, age, gender, or disability has the-right to file a complaint with the Board, the Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services, the Federal Granting Agency funding services of the Department and the Board, the United States Equal Employment Opportunity Commission, or the Virginia Council on Human Rights. If filed with the Board, the complaint should be sent to the Executive Director's Office where it will be reviewed by a special committee appointed for that purpose. A final report of disposition will be sent to the complainant, the Department, and the Federal Granting Agency. Signed: ~ \ ' ~. Susan J. Cloeter Si ature of and Ch~aman Name of Board Chairman (Typed) Date: June 30, 1998 4. 5-8-98 .~ ~°`", Eztibit D LOCAL GOVERNMENT TAX APPROPRIATIONS Performance Contract Blue Ridge City/County Taa Appropriation Salem City 78,000 Roanoke City 367,337 Roanoke County 79,332 Botetourt County 28,990 Craig County 7,024 Contract Agencies 26,315 Total Local Government Taz Ftinds: 586,998 Page DS FY1999 Report Date 7/27/98. tom.., -~ E-~} FY 1999 Community Services Board Performance Contract Exhibit D FEDERAL CERTIFICATION REGARDING LOBBYL~IG Substance Abuse Prevention and Treatment Block Grant Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: No federal appropriated funds have been paid or will be paid, by or on behalf of the under- signed, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement. 2. If any funds other than federal appropriated funds have been'paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Official Authorized to Sign Certification Signature: ~ ~~ V! ~/~--z,~-~'~ F rPr7 P _ C~PSGP~ ~ ,7r. Date: June 3 0 , 19 9 8 Typed Name Title: Executive Director For: Blue Ridae Community Services Community Services Board or Affected Contract Agency 6• 5-8-98 FY 1999 Community Services Board Performance Contract Exhibit D CERTIFICATION REGARDL~i 1G SALARY Substance Abuse Prevention and Treatment (SAPT) Block Grant Check One 1. We have no employees being paid totally or partially with SAPT Block Grant funds at a rate in excess of $125,000 per year. 2. The following employees were being paid totally or partially with SAPT Block Grant funds at a rate in excess of $125,000 per year. Name 1. 2. 3. 4. 5. 6. Title By: ~ Date: June 3 0 , 19 9 8 Executive Director For: Blue Ridge Community Services Name of Community Services Board or Applicable CSB Contract Agency 7. 5-8-98 ~~ FY 1999 Community Services Board Performance Contract Exhibit D CERTIFICATION REGARDL~i 1G ENVIRONMENTAL TOBACCO S~10KE Substance Abuse Prevention and Treatment (SHPT) Block Grant and . Community Mental Health Services Block Grant Public Law 103-227, also known as the Pro-Children Act of 1994 (Act), requires that smoking not be permitted in any portion of any indoor facility owned or leased or contracted for by an entity and used routinely or regularly for the provision of health, day care, early childhood development services, education or library services to children under the age of 18, if the. services are funded by federal programs either directly or through State or local governments, by federal grant, contract, loan, or loan guarantee. The law also applies to children's services that are constructed, operated, or maintained with such federal funds. The law does not apply to children's services provided in private residences; portions of facilities used for inpatient drug or alcohol treatment; service providers whose sole source of applicable federal funds is Medicare or Medicaid; or facilities where WIC coupons are redeemed. Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $1,000 for each violation and/or the imposition of an administrative compliance order on the responsible entity. By signing this certification, the offeror/contractor (for acquisitions} or applicant/grantee (for grants) certifies that the submitting organization will comply with the requirements of the Act and will not allow smoking within any portion of any indoor facility used for the provision of services to children as defined by the Act. The submitting organization agrees that it will require that the language of this certification be included in any subawards which contain provisions for children's services and that all subrecipients shall certify accordingly. Official Authorized to Sign Certification Signature: ~ ~,~-~-~~-~~ F ed P . Roessel , Jr . Typed Name Date: June 3 0 . 19 9 8 Title: Executive Director For: Blue Ridge Community Services Community Services Board or Affected Contract Agency 8. 5-8-98 E- FY 1999 Community Services Board Performance Contract Exhibit E: Local Government Acceptance and Approval 1. Name of CSB: Blue Ridge Community Services 2. 3. 4. City or County designated as as the CSB's Fiscal Agent: City of Salem Name of the Fiscal Agent's City Manager or County Administrator or Executive: Name: Randolph M. Smith Title: City Manager Name of the Fiscal Agent's County/City Treasurer or Director of Finance: Name: Frank P . Turk Title: Director of Finance 5. Name of the Fiscal Agent official to whom warrants (check's) should be mailed: Name: Frank P . Turk Title: Director of Finance Address: P. o. sox 8 6 9 Salem, VA 24153 6. The CSB's Board of Directors certifies that, to the best of its knowledge and belief, the data and information in the Exhibits of this Performance Contract are true and correct and that its entry into this Contract has been duly authorized by a formal vote of the Board of Directors in an open, public meeting of the Board. This signature affirms the Boazd's approval of this performance contract. ~-~ June 30 , 1998 rd Chairman Date 7. This signature indica~s-receipt of aBoard-approved copy of this Performance Contract and an agreement by the CSB's Fiscal Agent to accept grants of state and federal funds from the Departmeat that are included in this contact. _._-- ,, ~j~-~~-(j ' ~t~ June 3 0 , 19 9 8 Signature of Fiscal Agent's Administrator or Manager Date 1. 5-8-98 ~' FY 1999 Community Services Board Performance Contract Exhibit E: Local Government Acceptance and Approval Local Government Approval of CSB Performance Contract Name of City or County Date and Type of Approval City of Roanoke City of Salem Botetourt County .Craig County Roanoke County 1. Enter the name of each city or county that established the Board in the left column. 2. Enter the date on which that city or county approved the CSB's performance contract by formal vote and the type of action taken (e.g., passage of ordinance, resolution, or motion and voice vote). Attach the documentation of the formal vote for each city or county to this page of Exhibit E. Both pages of Exhibit E and the documentation must be submitted to the Office of Community Contracting in the Virginia Department of Mental Health, Mental Retardation and Substance~Abuse Services as soon as possible and no later than September 15,1998. 2. 5-8-98 ~.~.. ~, FY 1999 Community Services Board Performance Contract Exhibit F INDIVIDUAL COMMUNITY SERVICES BOARD PERFORMANCE MEASURES 5-8-98 ~~~ ~.~ P„ _..,.,.;;. spiv,,. FY-99 Community Services Board Performance Contract Exhibit G Pending receipt from the Department of Mental Health, Mental Retardation and Substance Abuse Services °~ ~~ FY 1999 Community Services Board Performance Contract Exhibit H: Community Services Board Designation Effective on July 1, 1998, § 37.1-194 of the Code of Virginia requires the local government or governments that established the Board to designate it as one of the following types of boards. This should be done as soon as possible after July 1, 1998. Please check the appropriate box to indicate that local government designation. ^ Operating Community Services Board: Board's powers and duties are enumerated in § 37.1-197.A of the Code. Services are provided by CSB staff and contract agencies. ^ Administrative Policy Community Services Board: Board's powers and duties are in § 37.1-197.B. Services are provided by local government staff and contract agencies. ^ Policy-Advisory Community Services Board with a Local Government Department: Board's powers and duties are enumerated in § 37.1-197.C. Services are provided by the local government department. Administrative Policy CSB -Local Government Administrative Relationships If administrative policy community services board is checked, please complete this table. Established, performed, or administered by Administrative Function/Responsibility CSB Local Gov't 1. Community Services Board Staff Employment ,/ 2. PersonneUHuman Resources Management Policies/Procedures / 3. PersonnellHuman Resources Management Operations ,/ 4. Financial Management/Accounting Policies and Procedures ~/ 5. Financial Management/Accounting Operations ~/ 6. Procurement/Purchasing/Contracting Policies and Procedures ~/ 7. ProcurementlPurchasing/Contracting Decisions/Operations ,/ 8. Management Information System (MIS)/Information Technology System (ITS) Policies and Procedures / 9. MIS/ITS Operations ,/ 10. Reimbursement Policies/Procedures/Operations ~/ 11. CPA Audit Obtained or Provided by CSB or Local Government. t/ 5-8-98 ACTION NO. ITEM N0. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 18, 1998 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for September 22, 1998. The titles of these ordinances are as follows: 1) An ordinance authorizing a Special Use Permit to construct a 100 ft. cellular monopole tower and support building, located on Catawba Valley Drive, 0.75 mile west of Oakey-Dolin Rd, Catawba Magisterial District, upon the petition of US Cellular. MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. ~i STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for September 22, 1998. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item 1, inclusive, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, 0 ri.~u.~ Paul M. Mahoney County Attorney Action No Yes Abs Approved ( ) Denied ( ) Received ( ) Referred Motion by Harrison Johnson McNamara Minnix Nickens to r~' Roanoke County Department of Community Development Memorandum TO: Board of Supervisors FROM: Terrance L. Harrington, AICP DATE: August 13, 1998 RE: Status of Cellular Policy and Ordinance Revisions; Request for Worksession The citizen committee that has prepared proposed revisions to the zoning ordinance has basically completed their work. A draft of the committee's recommendations was transmitted to the Planning Commission in early July. The committee will finalize their work on August 20th, and transmit their final report to the Commission. I expect that the Commission will be able to devote a portion of their August 25th and September 15th worksessions to reviewing the proposed changes. I am requesting that the Board schedule a worksession for September 8th to review the major components of the new policy. I will ask the Commission to schedule a Commission hearing on the changes for October 6th. Board hearing and action can follow on October 27th. COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 a~rna~Q or. P.Q. Eox 29800 Rcar,oke, VA 2cOl c^ t 5-G, 772-2063 FAx c,': a } 77 % - ~ ~ ~ 8 nor start use only 1"`-- 1 d ~ r e've ~ _ ------ re .- „~ appfitio I Per '.' ca'r: f placards issued: ( 3C Case Number: ~~~ ~necx ripe or application fi-ed (check a[I that apply): ^ REIGNING ©SPECfAL USc ^VARlANCE ?.ppiicant's name: United States Ce11u1ar Phone: (603) Address: 58 Dodge hill Road Lip Cade 45-4356 Bennington, NH /1~2 Owner's name: Mike Morgan Fhone: (540) 0703 2 Address: 2732 Green Ride Road g - 56 Zip Cade: Roanoke , VA 24019 Location or prcpery: Tax Map Number: 8.04-1-42 ~~iagisterial District: Catawba Community Planning Ares: Masons Cove Size of parcel (s): Existing Zoning: AG-3 18.73 acres Existing Land Use: 815 878 ;q.ft- Vacant ~_~•: E2irii :~ f: ,..~:;. .}~ i ~~:'~ :r ti . .: .~~ ~.~ • ..~ff1T ~f:~'~~..~,fif`~.~' {~'j:`?•, '~`:,tom~~ . Proposed Zoning: Remaining AG-3 ~~srarr use only 1 ProOOSed Land USe: Usa Type: 100' Monopole Tower 100' x 100` Lease Lot & 12` wide access road. ~j Does the pare! me=t the minimum lot are=, width, and frontage requirements OT t!'18 requested district' YES X NO IF NG, A VA ;LANCE (S RECUIREQ FIRS T . Oces the pare? mast the minimum criteria for t,'-~e requested Usa Type? YES Y NO IF NG, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being prcrer_r with this request? YES NG ,.~::: ;:}: :;~' .{~``': ' .-Ii`' _{~• .f ~~ ~`. i Variance of Secticnisl of t„e P,cancke Coun~i Zcnir.g Ordinance in crd:,r .c. Is the application complete? P?ease chec'•< if enc:csad. APPLlCA T iGN V~lILL NGT cE r•CCE?,~cD IF A~,'' GP Tr;ES-c fTEy1S ARE MISSING GR INCGMPLc i~ c. far-~~v ors v are v I nl I COnsL'It'atlOn ~ ~ z? 1/L" X I i' CCnC°Ci plan I y ~ i A.COIICetICn ie° I Application ~?:~~~ Me*.es and bounds description ~~:.=<, Prer'ers, if applicable talR .1us:ification ~ Natz. and a~rve, acoiication X ~ ~ Adjoining ,rope. ~/ Ld~+ ~e~~ ~ red) l hereby cerriry Char I am either the owner or the property or the r s agerr r c:,nrracr pure.^as2r arc am acting with the knowledge and consent or rte owner. Gwner's Signature: ~~c~~, ~~_~yr~~ ~,~C,~,~.?? r y.e~ C9K~t~~ , 2wc r July 24, 1998 • ~~ .~, ENG(NEERiNG 'CONCEPTS INC. Planning Commission of Roanoke County, Virginia Attention: Mr. Terry Harrington Roanoke County Zoning Administrator 5204 Bernard Drive, SW Roanoke, Virginia 24018 Re: Special Use Permit Application United States Cellular 100-foot Monopole Cellular Tower Masons Cove -Catawba District Tax Number 8.04-1-42 Dear Mr. Harrington: Please accept this petition for a Special Use Permit allowing for the construction of a 100-foot cellular monopole tower and support building on the above referenced property. On behalf of United States Cellular we request that you place this application on the agenda for consideration at the September Planning Commission meeting. Engineering Concepts at the direction of V.S. Cellular has undertaken and enclosed all the necessary application data for your distribution and review. Also enclosed you will find a copy of the Concept Plan and visual aides that simulate the study area and visual impacts. U.S. Cellular notified the Appalachian Trail for their review of the subject site. Enclosed you will find a copies of the Appalachian Trail comment letter and FAA-2C Certification as required by the FAA. This site is below the required formal FAA review heights and distances as it relates to the Roanoke Regional Airport. Hopefully we have provided you with all the necessary data to facilitate Commission approval and Staff review. Should you have any questions or require any additional information, please call us directly. We look forward to the public hearing in September. Sincerely, Engineering Concepts, Inc. C~~~` Jack D. Ellinwood Sr. Project Manager Cc: Doug Wilk - U.S. Cellular Joe Gonzales - Tristar Communications Tim Nash, LS - ECl Hal Bailey, PE -President - ECI P.O. Box 619 ^ 20 S. ROANOKE ST. 1 FINCASTLE, VIRGINIA 24090 ^ 540.473.1 253 ^ FAX 473.1 254 For Starf Use Only: Case fVctmber Applicant United States. Cellular The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safer, and general welfare. Please ans•JVer the fcflc:;ir,g questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furhers the purposes of the Zoning Ordinance (Section 30-31 as well as the purpose feund at the beginning of the applicable zoning district classification in the zoning ordinance. The establishment of a cellular monopole facility at this location will further the purpose of the Zoning Ordinance by improving service coverage for Roanoke County cellular customers. The improvement in coverage will enhance the existing area service providing County businesses and citizens with quality, long term signal reception. The small lease area required for the facility will minimize impacts on existing vegetation in return preserving view-sheds from the Appalachian Trail and surrounding properties. The completed facility will not affect approach slopes to regional airport facilities. The proposed 100' monopole is only 30 feet higher than surrounding trees. The proposed tower site is below the F4A permit review height of 200 feet .and exceeds the approach slope minimums base on its horizontal position in relation to the Roanoke Regional Airport. (Refer to enclosed FAA-2C certification.) Please explain how the project conforms to the general guidelines and policies contained in the Pcanefce C~t:n~~f Comprehensive Plan. The land use designation for the subject property as identified within the Comprehensive plan is Rural Preserve. The impact of the proposed cellular tower site on the existing terrain and vegetation will be minimal. The operation of the facility will require only periodic maintenance after construction and throughout the life of the facility. Disturbed areas will be less than typically required for residential dwellings. This use preserves much of the existing vegetation on the property. Pleasa describe the impact(si of the request cn the propem~ itself, the adjoining properties, and the surrcurc:ng area, as well as the impacts on public servicss and facilities, including water,'sevver, roads, schools, ~ parkslrecreation, and firelrescue. This proposed tower facility will preserae the major=ty of existing vegetation I' on the property. Given the location of the monopole and it's proposed brown color visual impacts from surrounding properties and the Appalachian Trail will be ~ minimal:. There will be no impact on schools, roads, water, sewer, pars or sire and rescue. This facility will generate traffic of a periodic nature to accomplish routine maintenance and general site upkeep. I I .. ~o-"•- -_~~. --i >=iv~tr~~rt GONCF.F*~5"ING. SURVEYOR'S CERTIFICATION FOR FAA 2-C TOWER CENTER POSITION July I3, 1998 Site ID =Mason Cove Site Off Of Oakey-DoIin Road Route 6» Located near Salem, Roanoke County, Virginia '"~ I certiry that the North Latitude of 37°22'S~.778" and West Longitude of 080°04'29.529" are accurate to within +/- 0.3' horizontally, and that the tower site elevation of 1559.3' Above ?Mean Sea Level (A11~ISL) is accurate to within +/- 0.5' vertically as determined by static differential GPS measurements from published horizontal and vertical control monument(s). With a planned structure height of 100' Above Ground Level (AGL), the overall height would be 169.3' Ai~iSL. The horizontal datum (coordinates) are in terms of the North American Datum 1983 (NAD83) and are expressed in degrees, minutes, and seconds to at least the nearest hundredth of a second. The vertical datum (height) are in terms of the National Vertical Datum of 1988 (NAVD88) and are determined to the nearest 0.~' or better. Signature Timothy S. Nash, Com onwealth of Virginia L.S. License No. 1881 P.O. eOx 619 • 20 S. ROANOKE ST. FINCASILE, VIRGINIA 24090 Sa0.473. 1 253 a FAX 473.1 254 .~ ~~ O 7a Q U TIMGT'ri`r s. NasH ~~.cc7aa~ ~l ~ `~.D S'L'R f'~~'~ 4656 BRAM9LETON AVENUE S. W. ROANOKE. VIRGINIA 21018 5a0.776.5715 >. ~Ax 776.8543 fi~..... ~: aSaC 1`~FOR~t.~T~O~ SHEEP 91:f?A3 f1VFORMATION REGARDlt~G SLRVEY CATA SLE,V11TtED TD T'~E FAA ~= .~ crde: 82b0.1oc recuires prcccaezts of cerr3in prcccsev ccnss-se~ca (lccat ~ b~.e~--t`~ irt.~rzne^.t prx~ure) to prcv~c, ,`:e F.~.~wirh a 5-ae surrey cr a Ie~r, from a licevse~d ?arid surreycr, wizic.a ce:asies the sae c~ordinaws and sur;ac: a1ev,,~;,,, s: -be sate. On Oczoixr I~, I99?, the F~ s~arted us;n~ ~crth ~•nericon Datum of IQ83~~ 83). ~.il site c:.ar~~inates ;, ~rnitted to the F,~.~ sheuld be based czz N.~D 33. i ne F.~.~ , quires tf:at the s-sr~ey or le~'r of ccntair, an ac: uracy ;,ateinent wllic~l tne~.s acc:srdcr toleraace5 required by the Fh.~ _ The finest often rec~uesa.ed taler3uc.'s is ' er - ~0' tr: z~ izcstsa! and _ or - ZO' is vertical (~-C). W n~ ~e size cxrdirzates aacler s:te ele~ra~'Cii cue be G°rined to a g: eater acc•.:r_c•~ z requested by ~e F ~..~, p lease do sa. in order to avoid F ~..~ processing deays, tfae c.-rcne~ site surrey Cf crr~rJ~ng Ie*...er sbeuld be attaGZe~ to the X400- I wti~ Y ri. fat ~e F?-.~'s R~cnal of~c:. & rnu-~ be sisgned by ~e surveyec aad contain a raised seal (ii available}, i'ne F~.~ accuracy codes and asar.~Ie ac•-uracy staterne.^,t are lined below. A~ ~FIRACY CODE: ~TORZ©?~ i ~.L. CODE TOLEr"€.~~+CE V ~RTIC:~L CODE TO~.ER~yCE 3 _ IOQ' C = ~~' ~ ~c0' E _ 125 d = 1,000' F = Z~~7 3 = 1 ~~ :~-i = 1.000' 9 _ unlczewn I = tuziatewzt ~e 7 ~3- 98 ?e: (CG s~ie ,lame arm or site ID, ~~ La:.cte (irsinearj /~ASG/ Cot~E City "+arae J~.¢tE~ _S~-tz I certify rhat rile 'at:-a:d~ cc ~' 2 2 `S~Q" and ~e ;casrtude cr 0$0 ' ~ `.24.53'' are .ac; .u-.~ tc wi~~ = 0.3 ~= ' tiy,-~llYr, and thaz *d:e :cover rice ale~racoa cf I~.~'3 ?-tits L (s ac::.:r~:te :c ~ucrhiri = Q_,~ ~c~ ~rercaily_ . W i>r a ciar_ er would ~e!!o5 ~. ~ .~ ~i5i.. i ~Ze ucr..-~i •~ttur: (cxr ' ~ ~~:.~L :. ~-,,,ire ae.~t cf 100 ` :~C1L, tine eveali ;Ie.~^.t ,Ze vertu .~rrie.^:csrtnattun or i 98~ ('~~+D 3~'} ana are _:~_ rzrszr :.s de?rz'~. rnrncrces ~:e sew~:~cs. tc ,~r ... a x~d. ize vertical mum ~;uei~t, are is tens or ,y~v tia:cnai Ve ~--; i Da~:rn cr i 4_ = ~:.c a er to u e :~_ /////~/}• ~ ~y ~ .~1. ~ / _ n". ~ ~/ ' 1. ,~ ' P-cress~artai ur/r~eycrs ~+c. /B 8/ ~ U T{MOT1`l S. ~IA~i-i > PVo. C01831 .~ z i ~ S~JR~'~~' ~..~- probably present less visual impacts than a similar facility at the location which you are now proposing, and perhaps a much smaller facility would be needed at the Parking Lot due to the different position and elevation. The National Park Service now has procedures in place to deal with wireless applications, so you may want to avail yourself of this opportunity, and of course we would be glad to put in a good word for you ilf the facility seems appropriate to us. Using the Global Positioning System (GPS) as well as maps, we determined that the site you are now proposing would be a few feet South of Route 311, which itself is right next to the Appalachian Trail Corridor {this land is federal property administered by the National Park Service's Appalachian Trail Project Office in Harpers Ferry, TEL 304-535-6278). The property owner at the proposed site would appear to be a Mr. E.R Nichols, judging from the mailboxes. Although the distance from the proposed site to the footpath would be about 700 feat, we do have serious concerns about the proposed site. The Appalachian Trail near McAfee Knob is one of the highest use pieces of trail in Virginia. Our conservative assessment is that the proposed U. S. Cellular facility, if it protrudes significantly above the tree canopy, will be visible from a section of the Appalachian Trail that extends from a quarter to half a mile. This visibility is attributable to several factors; {1) the thin forestation in the area, {Z) the fact that the Trail in this area crosses several open rock slabs, (3) the opening in the forest canopy created by Route 31 1, and (4) the steep inclination of the Trail and the terrain (the proposed site would be at about 1b80 feet elevation and the nearest point on the Trail is at about 2000 feet elevation). Please do not hesitate to call to discuss this matter further (TEL 304-535-b33I ). Also, I hope you'll feel free to call our Regional Office in Newport, Virginia (TEL 540-544-7388}, In the mean time, I will look forward to seeing you again in Harpers Ferr,J, Sincerely, Andrew Hyman SO'd 5988-88S-£o9 ~pL~LIaQ Sa~E~-S Pam!-un ~1LI=80 85-80-LnC' C °` i ENGINEERING CONCEPTS, INC. Computer Simulation of Yropose[1 Ua c,euutar ,.~~ irlv>t>tv~vic Vew From Bradshaw Rd. to the west ~4 __~ I _~-~ ~ eia wo eer ue .m., .raw eoeo wm :ac t vwen uxe .:+m > wo war. r.:w as m : nv i~w. woamm manmt a... ~,~~ CONCEPT PLAN OF ~ ~"' ENGINEER6NG CONCEITS, INC. "`r 1°° °~ni° MASON COVE CELLULAR SITE m[ n:aecr: eeop zo a Rouaoa sr. ro eax °w e~.a.. U.S. CELLULAR ~usna vi~ouw aaovo 'u sa,~a.usa r,~u.~.w,~ra.u~a .w..v ROANOKE COUNTY, VIRGINIA 1 ,r 1 . ~" Proposed US CeIlnlar 100' Monopole Tower Yie~s Map ROAD CLASSIFICATION 4gnt~duty ~.---^• UnimPrwed ein _.."-"-. 1 Mi~E Z ~ ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT UNITED STATES CELLULAR SPE CLAL USE PERMLT ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 18, 1998 AGENDA ITEM: First Reading of Ordinance to Establish Water Service Area for Clearbrook-U. S. Route 220 Corridor and Authorize Acquisition of Easement COUNTY ADMINISTRATOR'S COMMENTS: ~~~~~/I7 mN~n d ~`Jro.~</ BACKGROUND: As a result of action taken by the Roanoke County Board of Supervisors at its May 12, 1998, meeting, the Roanoke County Utility Department extended public water and sewer service to the intersection of U.S. Route 220 and Indian Grave Road and to the Clearbrook Fire/Rescue Station. The Board also established a sewer service area for the entire Clearbrook area sewershed, which will be served by the Indian Grave Road pump station and force main at that time. On March 5, 1997, letter agreements, with proposed water connection fees, were transmitted by the Utility Department to property owners located along the U. S. Route 220 corridor. These letter agreements were transmitted to determine the level of interest among property owners for extension of water service into the Clearbrook area. Mr. Randy Kingery, who owns property at 5437 Franklin Road (Tax Parcel Nos. 98.02-02-09, 9.1 & 10) and 5469 Franklin Road (Tax Parcel No. 98.02-02-08), has indicated a desire to have the 12-inch water line extended to serve his property. The proposed water connection fees for Mr. Kingery's properties totaled $33,060. SUMMARY OF INFORMATION: In lieu of paying the applicable water connection fees, Mr. Kingery, in his capacity as president of Kingery Bros. Excavating, proposes to provide labor and equipment to extend the 12-inch water line and install a 4-inch sewer force main from their present locations at Indian Grave Road. Both the water line and sewer force main would be extended approximately 2,600 feet along the west side of U. S. Route 220 to serve his property. Water pipe, sewer pressure pipe, fittings, valves, fire hydrants, paving and other appurtenant materials would be purchased and supplied by Roanoke County. As part of the Clearbrook water and sewer service expansion project, it will be necessary to acquire an easement across property owned by Indian Grave Partnership (Tax Parcel No. 98.02-02-1.1). G-- To establish connection fees for the special water service area, it is proposed that connection fees be based on the following formula: Connection Fee = $5,155 + [$30 x length of road frontage in excess of 100'] + $1,345 Note: $1,345 equals off-site facility fee of $2,690 with a 50 percent credit. This credit would be forfeited in the event connection to the water system is not made during the construction period. In addition, construction costs would increase as shown in the attached ordinance. The area to be served by the water line and sewer force main extension, as well as the respective water connection fees for each property, are shown on the attached site map. FISCAL IMPACT: It is estimated that construction costs to extend the 12-inch water line and 4-inch sewer force main, under standard bid conditions, would be approximately $117,000 and $53,000, respectively. Acceptance of Mr. Kingery's proposal to install the subject water line and sewer force main, in lieu of payment of water connection fees, would allow public water and sewer service to be extended approximately 2,600 feet at a cost of $113,060. Proposed additional water connection fees for the remaining properties included in the service area total $85,195. Once these connection fees have been collected, Roanoke County would recover costs incurred for the purchase of materials to extend the 12-inch water distribution line and 4-inch sewer force main. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors authorize a transfer of $80,000 from the Utility Unappropriated Fund Balance to purchase materials required to extend the 12-inch water line and fl- inch force main southward along the west side of U. S. Route 220. Staff also recommends that a special water service area be established, as shown on the attached map, and that the Board authorize staffto acquire an easement from the Indian Grave Partnership across Tax Parce198.02-02-1.1. S APPROVED: 0~ ~~~w ~ ~~~ ~~~ Gary Robe son, P.E. lmer C. Hodg Utility Dire for County Administrator ACTION Approved Denied ( ) Received Referred to Motion by: VOTE No Yes Abstain Harrison Johnson McNamara Minnix Nickens TAX PARCEL NO. CONNECTION FEES 98.02-02-08 =12,980.00 98.02-02-09 & 9.1 =11,000.00 98.02-02-10 ~ 9,080.00 KINGERY BROS. :33,060.00 WATER CONNECTION FEES 98.02-02-01 :19,280.00 98.02-02-02 ~ 6,500.00 98.02-02-04 E 7,190.00 98.02-02-06 S 6,500.00 98.02-02-11 ~ 8,045.00 98.02-02-12 ; 6,500.00 98.02-02-13 ;12,560.00 98.02-02-16 518,620.00 REMAINING WATER E85,195.00 CONNECTION FEES ~ / _ 1 `~~ 2 4 ` `Ov~ 6 ` 16 e~0 ~ ~ ~ ~ ~ ~ ` ~ 8 ~ PROPOSED WATE ~~ ~~ ~ SERVICE AREA ~ 9 91 ~` ~~ , o ~ 11 ` 12 CLEARBROOK AREA WATER & SEWER ~ , 3 SER V/CE EXTENSION ~• JULY 28, 7998 .. ~'~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 1998 ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, CLEARBROOK WATER SERVICE AREA, AND AUTHORIZING THE ACQUISITION OF EASEMENTS WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Clearbrook Community; and WHEREAS, the extension of the public water and sewer system and the creation of a special water service area will alleviate a critical public health and safety problem; and WHEREAS, Ordinance 051298-6 established a surcharge for and authorized the financing of a local public works improvement project known as the Clearbrook Sewer Extension, said area is defined on the attached map entitled "Proposed Clearbrook Sanitary Sewer Area" dated April 28, 1998; and WHEREAS, the first reading of this Ordinance was held on August 18, 1998, and the second reading was held September 8, 1998. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public utility extension. for a portion of the Clearbrook Community. The total construction cost of this public utility project U:\WPDOCS\AGENDA\UTILITY\CLEARBRO.WTR 1 G-- is estimated to be $117,000 to extend a 12-inch water line and $53,000 to extend a 4-inch sewer force main initially to be financed as follows: (A) The proposal of Randy Kingery and Kingery Bros. Excavating ("Kingery") to extend and install a 12-inch water line and a 4-inch sewer force main approximately 2,600 feet along the west side of U. S. Route 220 to serve all of the properties in the Clearbook Utility Service Area as shown on Exhibit 1, is hereby accepted. The County shall provide to Kingery the materials required to extend the water and sewer utility lines: water pipe, sewer pressure pipe, fittings, valves, fire hydrants, paving and other appurtenant materials. Kingery shall provide all labor and equipment to extend the water and sewer lines in accordance with all applicable County utility construction requirements, in lieu of paying all applicable water construction and connection fees otherwise required by the provisions of this ordinance and the County Code. Kingery shall complete the installation of these utility lines on or before December 31, 1998. Water Fund Unappropriated Balance (materials) $ 80,000 Waiver of applicable water construction and connection fees (Kingery) $ 33,060 Total $113,060 That there is hereby appropriated the sum of $80,000 from the Water Fund Unappropriated Balance. Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. Proposed additional water connection fees for the remaining properties in this service area are set out in the following chart based on the following formula: Construction costs of $5,155 + [$30 x length U:\WPDOCS\AGENDA\UTILITY\CLEARBRO.WTR 2 G- ~ of road frontage in excess of 100'] + $1,345 (50% of current off-site facilities fees): Tax Map No. Construction Costs Water Off-site Facility Fee (Based on 5/8" water meter) Total 98.02-2-1 $17,935 $1,345 19,280 98.02-2-2 5,155 1,345 6,501 98.02-2-4 5,845 1,345 7,190 98.02-2-6 5,155 1,345 6,501 98.02-2-11 6,700 1,345 8,045 98.02-2-12 5,155 1,345 6,501 98.02-2-13 11,215 1,345 12,560 98.02-2-16 17,275 1,345 18,620 Total $74,435 $10,760 $85,198 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Proposed Water Utility Area" "Clearbrook Area Water & Sewer Service Extension" prepared by the Roanoke County Utility Department, dated July 28, 1998, and identified as Exhibit 1. The Clearbrook Water Service Area is created for a period of ten years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying the amounts shown above in paragraph 1, said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before November 30, 1998, of their portion of the cost of extending the public utility system to their properties in accordance with the following terms and conditions: U:\WPDOCS\AGENDA\UTILITY\CLEARBRO.WTR 3 ~-! (a) Payment of ten (10) percent of their respective charges (see table above) as a down payment per property owner/residential connection and payment of the remainder to be financed for a maximum of 10 years at an interest rate of 8o percent per annum. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the November 30, 1998 deadline shall be assessed according to the following chart: Tax Map No. Construction Costs Water Off-site Facility Fee (Based on 5/8" water meter) Total 98.02-2-1 $21,800 $2,690 $24,490 98.02-2-2 6,265 2,690 8,955 98.02-2-4 7,459 2,690 10,149 98.02-2-6 6,265 2,690 8,955 98.02-2-11 8,143 2,690 10,833 98.02-2-12 6,265 2,690 8,955 U:\WPDOCS\AGENDA\UTILITY\CLEARBRO.WTR 4 G-~ 98.02-2-13 13,631 2,690 16,321 98.02-2-16 20,997 2,690 23,687 Total $90,825 $21,520 $112,345 4. That the payment by citizens in the project service area who elect to participate shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid. 5. That the acquisition and acceptance of the necessary water and sewer line easements, as shown on the attached easement map, for the Clearbrook Water Service Area Project is hereby authorized across the following property, referenced by tax map number, from the following property owner, their successors or assigns: TAX MAP NO. PROPERTY OWNER 98.02-2-1.1 Indian Grave Partnership 6. That the consideration for this easement acquisition shall not exceed a value equal to 400 of the current tax assessment for the property to be acquired plus the cost of actual damages, if any, or the amount determined by an independent appraisal; and 7. That the consideration for this easement shall be paid from the Sewer Repair and Replacement Fund; and 8. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. 9. That this Ordinance shall take effect on and from the date of its adoption. U:\WPDOCS\AGENDA\UTZLITY\CLEARBRO.WTR 5 G-I y ..• ., .. . Y ~ ~ , ~ ~ O w ~ ~ ~ Z ^ s m ~ a ~ G Q W ~~ J U ~~ U j ~ N ~ (n O~ ~~ ~~ - a. w 0 3 ~~ ~w a v~ • ^ ..,. ..~ ,..~. • s • ~ o t~..~..~ ~ e~° ~ • •'~ ~. . 3 - ~~~ ~ k ~.~~ e a . ~.`~ . ; ~ ~.~ ~~~ ~~~ ~~~ 0 ~ R~~ ~ ~•~ a ~, ,~~ . i O ~~ ~` ~ ~ ~/~ ~~ ~ t ~~~M~ ^ ^ i ~ • W v Ql ~ O U Q.,' n . as CO W ~a d W ~ t a~ ~ i U0: W NO .~, c F ... a ' ~ z d a ~. ° o ', d a~ ~ z d ~ ^i~mm i1 ~ 1 TAX PARCEL N0. 98.02-02-OS 98.02-02-09 & 9.1 98.02-02-10 KINGERY BROS. WATER CONNECTION FEES 98.02-02-01 98.02-02-02 98.02-02-04 98.02-02-06 98.02-02-11 98.02-02-12 98.02-02-13 98.02-02-16 REMAINING WATER CONNECTION FEES `~ /` 1 `~~ ~ ~ / - 2 4 ``Ov~ s ~ ~ 1 s `~~O ~` ~~ 8 PROPOSED WATE SERVICE AREA CLEARBRDOK AREA WATER ~c SEWER SERVICE EXTENSION JULY 28, ~ 998 ~\ 13 CONNECTION FEES $12,980.00 $1 1,000.00 $ 9,080.00 $33,060.00 $19,280.00 $ 6,500.00 $ 7,190.00 $ 6,500.00 $ 8,045.00 $ 6,500.00 $12,560.00 $18, 620.00 $85,195.00 9 9.1 ~~ , o ~ ` 17 ` .~ ' 2 ~ / ~~ .- / ~ / ~ JOEL R. SHEPHARD & ANN CLAIRE SHEPHARD~ TAX N0. 98.02-02-01 S36.3~'37 "yy 748 O _ ---~.._ X00; /~ ` V ~ ( ~ ` V / PROPERTY OF p° INDIAN GRAVE PARTNERSHIP l o D87306/PG296 (~ ~ TAX NO. 98.02-02-1.1 / J ~ / /~, O ~/ ~ / /~ j ' /° SANITARY SEWER ~ NEW 20 & WATER LINE EASEMENT '2 .., 3 ..~ . 2 ,~.~ ` 4 / . 1 ~~ ::~::... 15 \ 89,~ ~ INDIA N CR AVER _ _ _ NEW 20' SANITARY SEWER OAS RT 6 & WATER LINE EASEMENT 7S LINE DIRECTION DISTANCE 1-2 S48° 50'00"E 7.62' 2-3 S48° 50'00"E 20.66' 3-4 S55° 39'27"W 135.40' 4-5 N43 37'00"E 95.86' 5-2 N55° 39'27"E 36.48' EASEMENT AREA = 1,719 S.F. PLAT SHOWING NEW 20' SANITARY SEWER 8c WATER LINE EASEMENT BEING GRANTED TO THE COUNTY OF ROANOKE BY INDIAN GRAVE PARTNERSHIP ACROSS TAX PARCEL N0. 98.02-02-1.1 THIS PLAT IS FOR THE SOLE PURPOSE OF CREATING A 20' SANITARY SEWER AND WATER LINE EASEMENT AS SHOWN HEREON AND DOES NOT CONSTITUTE AN ACTUAL BOUNDARY SURVEY. SCALE: 1" = 50' DATE: 10 AUGUST 1998 CLEARBROOK AREA WATER AND SANITARY SEWER PROJECT CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA ROANOKE COUNTY UTILITY DEPARTMENT SHEET 1 of 1 ACTION NO. ITEM NO. l.~ ' ~.,. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 18, 1998 AGENDA ITEM: ORDINANCE TO VACATE, QUIT-CLAIM AND RELEASE A PORTION OF A 20' WATERLINE EASEMENT UNDER THE EXISTING BARNES & NOBLE BUILDING ACROSS PROPERTY OF TANGLEWOOD MALL ASSOCIATES, L.L.C., AND TO ACCEPT IN EXCHANGE A RELOCATED NEW 20' WATERLINE EASEMENT AROUND SAID BUILDING LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This is the first reading of the proposed ordinance to authorize vacation and release of a portion of a 20' waterline easement under the Barnes & Noble building at Tanglewood Mall, across property owned by Tanglewood Mall Associates, L.L.C., and to authorize acceptance of an alternative 20' waterline easement. BACKGROUND: By deed dated April 30, 1979, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1123, page 535, Tanglewood Mall, Inc., as owner of the subject parcel of land, conveyed to the Board of Supervisors of Roanoke County easements and rights of way, for a width of 10' on either side of the existing water lines, for the purpose of operating, maintaining and repairing the water lines and equipment related thereto. By deed dated May 1, 1979, and deed of correction dated August 19, 1981, recorded in the aforesaid Clerk's Office in Deed Book 1123, page 517, and Deed Book 1175, page 53, respectively, Craighead Water Company (and its successor) conveyed to the Board of Supervisors easements and rights of way for maintaining, repairing and operating a water distribution system. ~-~ SUMMARY OF INFORMATION: The petitioner, Tanglewood Mall Associates, L.L.C., is the current owner of the property over which the above-described easements are located, said parcel being located at the intersection of Routes 419 and 220 in the Cave Spring Magisterial District, and being designated on the Roanoke County Land Records as Tax Map No. 77.16-01-02. Tanglewood has requested that the Board of Supervisors vacate, quit-claim and release a portion of the easement to eliminate the encumbrance. The waterline within this portion of easement has already been abandoned, due to completion and acceptance of the relocated lines. The location of the portion of easement to be released is shown cross-hatched and designated as " 20' WATERLINE EASEMENT TO BE VACATED" on the 'Plat Showing 20' Waterline Easement to be Vacated Under Barnes and Noble Bookstore, Tanglewood Mall,' dated August 11, 1998, a copy of which is attached to the proposed ordinance as Exhibit A. In exchange, Tanglewood is to grant a new 20' waterline easement around the Barnes & Noble building as shown on the `Easement Plat for Tanglewood Mall Associates, LLC' dated January 21, 1998, a copy of which is attached to the proposed ordinance as Exhibit B. The waterlines have already been relocated by Tanglewood and accepted by the Utility Department, and will provide equivalent service. FISCAL IMPACTS: All costs associated with this exchange are to be paid for by Tanglewood as a condition of this action. STAFF RECOMMENDATION: Staff recommends that the Board adopt the proposed ordinance. Respectfully submitted, Vi kie .Huffman Assistant County Att rney Approved ( ) Denied ( ) Received ( ) Referred to Motion by: ACTION VOTE No Yes Abs Harrison Johnson McNamara Minnix Nickens 2 G-~. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMII~iISTRATION CENTER ON TUESDAY, AUGUST 18, 1998 ORDINANCE TO VACATE, QUIT-CLAIM AND RELEASE A PORTION OF A 20' WATERLINE EASEMENT UNDER THE EXISTING BARNES & NOBLE BUILDING ACROSS PROPERTY OF TANGLEWOOD MALL ASSOCIATES, L.L.C., AND TO ACCEPT IN EXCHANGE A RELOCATED NEW 20' WATERLINE EASEMENT AROUND SAID BUILDING LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by deed dated April 30, 1979, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1123, page 535, Tanglewood Mall, Inc., as owner of the subject parcel of land, conveyed to the Board of Supervisors of Roanoke County easements and rights of way, for a width of 10' on either side of the existing water lines, for the purpose of operating, maintaining and repairing the water lines and equipment related thereto; and, WHEREAS, by deed dated May 1, 1979, and deed of correction dated August 19, 1981, recorded in the aforesaid Clerk's Office in Deed Book 1123, page 517, and Deed Book 1175, page 53, respectively, Craighead Water Company conveyed to the Board of Supervisors easements and rights of way for maintaining, repairing and operating a water distribution system; and, WHEREAS, the petitioner, Tanglewood Mall Associates, L.L.C., (Tanglewood) is the current owner of the land over which the above-described easements are located, said property being located at the intersection of Routes 419 and 220 and commonly referred to as Tanglewood Mall, and being designated on the Roanoke County Land Records as Tax Map No. 77.16-01-02; and, WHEREAS, Tanglewood has requested that the Board of Supervisors vacate, quit-claim and release a portion of a 20' waterline easement under the existing Barnes & Noble building at Tanglewood Mall, and in exchange, Tanglewood is to convey an alternative 20' waterline easement to the Board; and, ~-~ WHEREAS, the proposed new easement meets the requirements of the affected County departments, the relocation will provide equivalent service, and the relocation has been accomplished without cost to the County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on August 18, 1998; and a second reading was held on September 8, 1998; and, 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject real estate (portion of waterline easement) is hereby declared to be surplus and the nature of the interest in real estate renders it unavailable for other public uses; and, 3. That, subject to the following conditions, a portion of a 20' waterline easement across property of Tanglewood Mall Associates, L.L.C., located at Route 419 and 220 and known as Tanglewood Mall in the Cave Spring Magisterial District of Roanoke County, cross-hatched and designated as " 20' WATERLINE EASEMENT TO BE VACATED" on the `Plat Showing 20' Waterline Easement to be Vacated Under Barnes and Noble Bookstore, Tanglewood Mall,' dated August 11, 1998, a copy of which is attached hereto as Exhibit A, be, and hereby is, vacated; and, 4. That, in exchange, the "NEW 20' WATERLINE EASEMENT" as shown on `Easement Plat For Tanglewood Mall Associates, LLC Of A New 20' Waterline Easement Around The Barnes and Nobles Store, Tanglewood Mall', dated January 21, 1998, a copy of which is attached hereto as Exhibit B, shall be granted and donated to the Board of Supervisors and acceptance of said easement is hereby approved; and, 2 ~~~ 5. That, as a condition to the adoption of this ordinance, Tanglewood shall be responsible for all costs and expenses associated herewith, including but not limited to, all costs associated with relocation of the lines, surveys, publication, and recordation of documents; and, 6. That the County Administrator is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. G:V1TfORNEY~VLHIAGENDA~BARNES.ORD 3 r ~"~ N 01'34'06° E 47.67' ~ ~ l ~3 °~. ~ d. ~MI~ N N M ~ ~t I~ r- 21 I ~ ~ .` PROPERTY OF TANGLEWOOD MALL ASSOCIATES, LLC TAX N0. 77.16-01-02 D.B. 1477, PG. 1611 3I ~-_ ~o z ~r ~ N ~ F~rN NEW 2D' WATERLINE Z EASEMENT _ _ N 45'16 53 E _ _ ~ --------.209.53-- --- e /~~ ' 2Q' iATERLINE EASEMENT TO BE VACATED EXISTING 1-STORY BUILDING BARNES AND NOBLE BOOKSTORE WATERLINE BETWEtN POINTS - A do B HAS BEEN ABANDONd CORNER OF BUILDING EXISTING 1-STORY BUILDING "KROGER & SUPER X' CORNER OF BUILDING ~~ •\ ~• \\ N 87'59'41" W ~~ 91.55' J/~ 0 TIE ONLY S 32`11'14° E _ S 46'28`2 W 63.37' ---- is4.sr - A I PROPERTY OF TANGLEWOOD MALL ASSOCIATES, LLC TAX N0. 77.16-01-02 . D.B. 1477, PG. 1611 NEW 20' WATERLINE ~ EASE1~EAlT ~ . ROANOKE COUNTY PLAT SHOWING 20' WATERLINE EASEMENT DEPARTMENT OF TO BE VACATID IINDER BARNES AND NOBLE COMMUNITY DEVELOPMENT BOOKSTORE, TANGLEwooD MALL Date: August 11, 1998 Exhibit A PROPERTY OF ~"~' " p(,, TANGLEWOOD MALL 3 ASSOCIATES, LLC ~ o z b TAX N0. 77.16-01-02 D.B. 1477, PG. 1611 w r N F ~ -~ NEW 20' WATERLINE Z EASEMENT ________ CORNER OF N 01'34'06" E ~ N-45'16~53~ E BUILDING 47.67 - - - 209.53_ - _ _ _ _ B . J / / ~ ~ ~ EXISTING ~ ~ 1-STORY ~3 BUILDING I'r~~- EXISTING 1-STORY BUILDING "KROGER & ~NIM BARNES AND NOBLE BOOKSTORE SUPER X' ~~~ Z WATERLINE BETWEEN POINTS ~~~ I ~ A dt B HAS BEEN ABANDONED I ~ CORNER OF ~ f BUILDING 0 0 ~\`\ N 87'59'41" W--' ~ 91.55 ~ - __~_- S 46'28'22- W -__ --_~ 184.57' PROPERTY OF TANGLEWOOD MALL ASSOCIATES, LLC TAX N0. 77.16-Ot-02 D.B. 1477, PG. 1611 TlE ONLY S 32'1114" E ~ 63.37' J NEW 20' WATERLINE ~ zH of EASEMENT ' ~~ yf~ OHN T. PARKER ~ No. 1076 Z ~~ J yY~ 1 ~ boa NOTES: 1. THIS PLAT WAS PREPARED WITHOUT BENEFIT OF A TITLE REPORT AND IS SUBJECT THERETO. THEREFORE, THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 2. METES AND BOUNDS DESCRIPTIONS SHOWN HEREON REPRESENT A COMPOSITE OF DEEDS, PLATS, CALCULATED INFORMATION AND FIELD TIES TO PROPERTY BOUNDARIES TO LOCATE THE POSITION OF THE EASEMENT IN RELATION TO THE BOUNDARIES. THIS SURVEY DOES NOT REFLECT A COMPLETE AND ACCURATE BOUNDARY SURVEY OF THE SUBJECT PROPERTY. EASEMENT PLAT FOR TANGLEWOOD MALL ASSOCIATES, LLC OF A NEW 20' WATERLINE EASEMENT AROUND THE BARNES AND NOBLES STORE, TANGLEWOOD MALL CAVE SPRING MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA x.16-01-02 • IRAWN DAP TPP&S T' p' PAIN ~ SON SCALE: 1 =. ENOINEER9 B1E Hovl~-aed DATE: •JAN. CHK'D SURVEYORS Poet Ofrio~ Hoz 98 p_ PLAN NER3 8i]~, VI1'(SII1a >:~369 ~~~ ~ dfl-n Exhibit B ~• ACTION NO. ITEM NO . C.7- '~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 18, 1998 AGENDA ITEM: Ordinance to exercise an option with Michael W. Rose and Traci Y. Rose to purchase approximately. 0.251 acres on Westmoreland Avenue (being Tax Map No. 77.13-5-30) in connection with an economic development project located off Virginia Route 419 and U. S. Route 221 COUNTY ADMINISTRAoTOR'S COMMENTS: ~ecc.n.n e.- ~ ~j7~o:. ~~! EXECUTIVE SUMMARY: Roanoke County is assisting in the commercial development of a project located off Virginia Route 419 and U.S. Route 221 in the Cave Spring area. Michael W. Rose and Traci Y. Rose own a 0.251 acre tract upon which it is proposed to locate access to a realignment and reconstructed Westmoreland Avenue (State Route 1607). Roanoke County negotiated an option to purchase agreement with the Roses and is desirous to exercise the option so that site development for this project may proceed. The Board of Supervisors will approve the option to purchase agreement and will conduct a public hearing on rezoning certain real estate for the project on August 18, 1998. SUMMARY OF INFORMATION: The subject property is necessary for the construction of access to a realignment and reconstructed Westmoreland Avenue (State Route 1607). This lot is owned by Michael W. Rose and Traci Y. Rose and is described in the legal description in the attached ordinance. The property is shown as Lot 31 on the attached map. The County Administrator has negotiated a purchase price of $150,000. The Board of Supervisors will approve an option to purchase agreement for this property at its 8/18/98 meeting. The second reading of this ordinance is scheduled for September 8, 1998. Staff recommends that Roanoke County begin the process to acquire this 0.251 acre lot, since the option agreement requires that the County close on this property within 30 days of the U:\WPDOCS\ECDEV\HD\ROSE.RPT 1 '" G-3 rezoning for this project. FISCAL IMPACTS: An appropriation of $150,000, plus various survey, environmental assessment, and settlement costs of approximately $4,000 is required. This amount is available (a) in the Unappropriated Balance, (b) in the Board Contingency, or (c) in the Economic Development budget. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors adopt the first reading of the proposed ordinance approving the exercise of an option to purchase agreement with Michael W. Rose and Traci Y. Rose. Respectfully submitted, Approved, . /~~- ~~ ~t ~_ Timothy W. Gubala, Director lmer C. odge Depart of Economic Development County Administrator Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by U:\WPDOCS\ECDEV\HD\ROSE.RPT Vote No Yes Harrison _ Johnson _ McNamara _ Minnix _ Nickens Abs 2 J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 18, 1998 ORDINANCE APPROVING THE EXERCISE OF AN OPTION TO PURCHASE AGREEMENT WITH MICHAEL W. ROSE AND TRACI Y. ROSE FOR 0.251 ACRE, MORE OR LESS, (BEING IDENTIFIED AS COUNTY TAX MAP PARCEL 77.13-5-30) WHEREAS, by Resolution , the Board of Supervisors of Roanoke County approved the Option to Purchase Agreement dated July 30, 1998, with Michael W. Rose and Traci Y. Rose for an option to purchase 0.251 acre, more or less, being further shown on the Roanoke County land records as Tax Map Number 77.13-5-30 ("the Property"); and, WHEREAS, under the terms of said agreement, the purchase price for the Property is $150,000, and the option must be exercised on or before January 30, 1999; and, WHEREAS, the agreement provides for settlement within 30 days from the date of rezoning of the property by the Board of Supervisors and WHEREAS, the property is necessary for the construction of a commercial development project, and the funds are available in the and account as appropriated by the Board on WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on August 18, 1998; the second reading was held on September 8, 1998. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to exercise the option to purchase from Michael W. Rose and Traci Y. Rose of the following described real estate, to-wit: All that certain tract or parcel of land, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the Cave Spring Magisterial District of the County of Roanoke, Virginia, containing 0.251 acres, more or less, and more particularly described as follows: Beginning at a point on the south side of Westmoreland Drive, which point of beginning is the common corner to Lots 4 and 5 of Section 6 of Mount Vernon Heights, marked by an iron; thence leaving Westmoreland Drive and with the dividing line between Lots 4 and 5, S. 21 deg. 49' W. 244.24 feet to a point; thence N. 72 deg. 32' W. 31.65 feet to a point; thence N. 15 deg. 48' 51" E. 247.99 feet to a point on the south side of Westmoreland Drive (said course having been identified as N. 15 deg. 56' E. 249.3 feet in the deed of conveyance unto the Grantor herein); thence with the south side of Westmoreland Drive, S. 68 deg. 11' E. 57.5 feet to the point of Beginning, and being the eastern portion of Lot 4, Section 6 as shown by the Map of Mount Vernon Heights, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 2, page 67. Said real estate being further shown and designated upon the Roanoke County land records as Tax Map Number 77.13-5-30, and having a street address of 3323 Westmoreland Drive, SW, Roanoke, Virginia. This being all of the same real estate acquired by Grantor from the Cave Spring First Aid and Rescue Squad, Inc., by deed dated 9/25/91, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1350, page 834. 2. That the County Administrator or Assistant County Administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the exercise of the option and assignment of the contract to the IDA, all of which shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. U:\WPDOCS\ECDEV\HD\ROSE.ORD 2 t ACTION NUMBER ITEM NUMBER ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 18, 1998 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS The four year term of Larry W. Degen, Alternate, expired July 28, 1998. Mr. Degen is eligible for reappointment. 2. GRIEVANCE PANEL The two year term of R. Vincent Reynolds will expire September 10, 1998. The new term will be for three years. 3. INDUSTRIAL DEVELOPMENT AUTHORITY The four year terms of J. Carson Quarles, Hollins District, and Ronald M. Martin, Windsor Hills District will expire September 26, 1998. 4. LEAGUE OF OLDER AMERICANS -ADVISORY COUNCIL The one year term of Dee Pincock expired March 31, 1998. Mr. Pincock is eligible for reappointment but has indicated he does not wish to serve another term. 5. TASK FORCE FOR SENIOR AND PHYSICALLY CHALLENGED CITIZENS Assistant County Administrator John Chambliss has received resignations from 1 .- ~~~`_ l ~t/ Betty Dangerfield and Nancy Hall who represent the Cave Spring Magisterial District on this Task Force, and these representatives need to be replaced. There is no set term for these appointments. 6. SOCIAL SERVICES ADVISORY BOARD The four year term of H. Odell Minnix, Board Liaison, expired August 1, 1998. SUBMITTED BY: Mary H. Allen, CMC/ E Clerk to the Board APPROVED BY: Elmer C. Hodge County Administrator ACTION Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File Motion by: VOTE No. Yes Abs Harrison Johnson McNamara- _ _ Minnix _ _ _ Nickens _ _ _ 2 --r' ..~ ~ °~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 1998 RESOLUTION 081898-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. that the certain section of the agenda of the Board of Supervisors for August 18, 1998 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Approval of Minutes for July 14, 1998 and July 28, 1998. 2. Request to terminate a performance agreement with Relax, Inc and rescind Public Private Partnership funds in the amount of $77,498. 3. Acceptance of donation from Clearbrook Civic League towards purchase of Clearbrook community identification signs. 4. Donation of easement necessary to construct the water and sewer extension to the Dixie Caverns Landfill, located in the Catawba Magisterial District. 5. Approval of resolution to amend the performance agreement with Country East LLC. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by 1 the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holto , CM Deputy Clerk to the Board of Supervisors cc: File Joyce Waugh, Assistant Director, Econ Dev Terrance L. Harrington, County Planner Diane D. Hyatt, Director, Finance Arnold Covey, Director, Community Development Gary Robertson, Director, Utility Timothy W. Gubala, Secretary, IDA Paul M. Mahoney, County Attorney 2 ~~ 1 July 14, 1998 475 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 14, 1998 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the second Tuesday, and the first regularly scheduled meeting of the-month of July, 1998. N RE: CALL TO ORDER At 3:05 p.m., Chairman Johnson reconvened the Board from the joint meeting with Roanoke City Council held earlier in the day. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chai;~rnan Harry C. Nickens, Supervisors Fenton F. "Spike" Harrison, Joseph McNamara, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Mary H. Allen, Clerk to the Board; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by Gardner W. Smith, Deputy Assistant for Citizens Services. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF July 14, 1998 477 from 2.7 million vehicles in 1970 to more than 8 million in 1995. In 1996, the Virginia Department of Transportation began to plan and design road improvements to the interstate. Roanoke County should support these improvements because of the need to improve safety on the interstate and the increased economic development opportunities the improvements might bring to the Valley. Mr. Smith advised that the County has established an I-81 Widening Committee to study the impacts of the road widening project and to encourage input on such issues as road access, communication, noise control, zoning and land use and possible joint stormwater management facilities. Mr. Smith requested that the Board adopt the resolution supporting the improvements to Interstate 81, and requesting participation in the design and planning of the improvements. Supervisor Harrison emphasized that the resclzaion should include participation in the process. Supervisor Johnson noted that the Catawba District would be most impacted by the improvements. Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 071498-1 TO THE VIRGINIA DEPARTMENT OF TRANSPORTATION EXPRESSING THE SUPPORT OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR PROPOSED ROAD IMPROVEMENTS TO INTERSTATE 81 AND REQUESTING ROANOKE COUNTY PARTICIPATION IN THE PLANNING AND DESIGN STAGES OF THE PROJECT WHEREAS, in 1996 the Virginia Department of Transportation (VDOT) began to plan and design improvements to Interstate 81 (I-81), as a result of an increase July 14, 1998 479 A-071498-2 Mr. Robertson advised that during 1997-98, the inmate population remained above capacity and as a result, operational costs continue to consume a substantial portion of the Jail's budget. In addition, the Compensation Board has reduced funding for two positions. A year end deficit of $65,000 is projected for the Sheriffs budget. Mr. Robertson explained that the County is reimbursed by the state for salaries, mileage, office expenses and housing state prisoners. Revenues for these items are estimated conservatively with the intention of seeking additional appropriations from the Board if the inmate population increases expenses and reimbursements. Revenues in excess of the budget for these categories should total approximately $170,000. Mr. Robertson recommended an appropriation adjustment to recognize the additional $65,000 of revenue for the state prisoners and increasing the Sheriffs Care and Confinement budget by $65,000 to cover the increased operational expenses. Supervisor Nickens asked if the actual cost is $65,000, and if there is a surplus in the Sheriffs Account after the appropriation, what would happen to the surplus. Mr. Robertson advised that the funds would be subject to the 60%-40% rollover policy. Supervisor Johnson pointed out that there was a surplus of beds in the state prisons and asked if the positions approved at the previous meeting were temporary only. Mr. Hodge responded affirmatively. Mr. Hodge also advised that there will be enough funds in the Sheriffs budget to cover the local share of funding for the emergency positions so it will not be necessary to use the Board Contingency Fund. Supervisor Nickens moved to approve the appropriation with any remaining July 14, 1998 481 RESOLUTION 071498-3 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 3. Bid Protest: Fire Engine, M&W Fire Apparatus, Inc. (Elmer Hodge, County Administrator) A-071498-4 Mr. Hodge advised that during the past year, the Fire and Rescue Department has been researching new fire apparatus to be stationed at the Hollins Fire and Rescue Station. When the new vehicle is purchased, the existing ladder truck will be rotated to Fort Lewis. The Fire and Rescue Department uses an Apparatus Specification Team to work through these purchases and make a recommendations to the Chief. The Committee was composed of two volunteer firefighters, two career firefighters, a battalion chief, and two members of the company which will be using the new vehicle. A July 14, 1998 483 In response to questions from Supervisor Nickens, Chief Burch advised that there was no penalty if Pierce does not meet the delivery date because a penalty clause could have affect the end price of the equipment. Steve Poff, Fire and Rescue Department, described the significant specification difference between Pierce and M&W which made the Pierce equipment the appropriate choice. Supervisor Johnson asked County Attorney Paul Mahoney how to proceed with the bid protest. Mr. Mahoney responded that the Board must make a formal decision and staff will communicate the decision to M&W. Supervisor Johnson moved to deny the bid protest . The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Johnson NAYS: None PRESENT: Supervisor Nickens 4. Request for Intent to join the Virginia Headwaters Regional Industrial Facility Authority and ap_.propriate $5,000 for initial exoenses. (Elmer C. Hodge, County Administrator] A-71498-5 Mr. Hodge explained that he was adding this item because of the urgency for the local governments to indicate their intention to participate in forming a regional industrial authority to purchase land located in the Pulaski area. Senator Bo Trumbo introduced the proposed legislation. If the County of Roanoke is willing to participate, a July 14, 1998 485 and second reading will be August 18, 1998. Supervisor Johnson advised that he may have a potential conflict of interest and would abstain from the vote. Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens NAYS: None ABSTAIN: Supervisor Johnson RESOLUTION 071498-6 AUTHORIZING A COMPREHENSIVE REZONING OF VARIOUS PARCELS LOCATED IN THE SOUTHWESTERN PORTION OF ROANOKE COUNTY FOR COMMERCIAL USE TO ENCOURAGE ECONOMIC DEVELOPMENT WHEREAS, §15.2-2283 (vii), of tr~z Code of Virginia, 1950, as amended, identifies that one of the purposes of a zoning ordinance is to encourage economic development activities that provide desirable employment and enlarge the tax base; and, WHEREAS, the Roanoke County Land Use Plan has designated certain centralized locations of the County as "Core," which are best suited for high intensity urban uses; and, WHEREAS, public necessity, convenience, general welfare and good zoning practice require an amendment to the zoning ordinance and district maps to accomplish these goals, and more particularly the change in zoning classification of certain real estate to the zoning classification of C-2 General Commercial District; and, WHEREAS, §15.2-2286.A.7 of the Code of Virginia, 1950, as amended, provides that an amendment to the zoning regulations or zoning district maps may be initiated by resolution of the governing body; and, WHEREAS, the Board of Supervisors of Roanoke County desires to assist in the assemblage of real estate located in the southwestern portion of the County to encourage economic development by initiating the change in zoning classification of certain real estate to the zoning classification of C-2 General Commercial District. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board of Supervisors hereby initiates the amendment of the zoning classification and zoning maps for certain real estate located in the Cave Spring July 14, 1998 487 Supervisor Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens NAYS: None ABSTAIN: Supervisor Johnson RESOLUTION 071498-7 APPROVING AN OPTION TO PURCHASE AGREEMENT WITH KENNETH A. KEENEY AND CATHERINE L. KEENEY FOR CERTAIN PROPERTY, (BEING IDENTIFIED AS COUNTY TAX MAP PARCEL 77.13-5-31) AS PART OF A PROPOSED ECONOMIC DEVELOPMENT PROJECT WHEREAS, by Option to Purchase Agreement dated July 9, 1998, Kenneth A. Keeney and Catherine L. Keeney granted unto the Board of Supervisors of Roanoke County, Virginia, an option to purchase 0.254 acre, more or less, being further shown on the Roanoke County land records as Tax Map Number 77.13-5-31, ("the Keeney Property"); and, WHEREAS, under the terms of said ~greament, the option fee is $2,000.00, the purchase price for the "Keeney Property" is to b~ $125.000 and $5.400 in closing costs and moving expenses ,and the option must be exercised on or before January 10. 1999 and, WHEREAS, at such time as said option is to be exercised, this matter will be brought back to the Board of Supervisors of Roanoke County, Virginia, for adoption of an ordinance to authorize exercise of the option and acquisition of the real estate. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: (1) That the Option to Purchase Agreement dated July 9, 1998, between Kenneth A. Keeney and Catherine L. Keeney, Grantor, and the Board of Supervisors of Roanoke County, Virginia, Grantee, and the terms and conditions provided for in said agreement, is hereby approved and the execution of said agreement by the County Administrator is hereby authorized and ratified. (2) That the County Administrator or assistant county administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as may be required to determine the feasibility and necessity of exercising the option and acquiring said Property, all of which shall be approved as to form by the County Attorney. (3) That this resolution shall be effective on and from the date of its adoption. On motion of Supervisor Minnix to adopt the ordinance, and carried by the July 14, 1998 489 _, Director Mr. Robertson reported that in November 1997, staff received a "Petition for Public Works" signed by 16 Grander Park Subdivision property owners. Because of failing or malfunctioning septic systems, several property owners along Grander Drive and Gieser Road expressed an interest in having public sewer extended to their properties. The staff evaluated two options for extending public sewer service: (1) construction of gravity sewer lines along Gieser Road and Grander Drive and installation of a sewage pumping station, with a connection fee estimated to be $10,300 per connection; (2) Installation of a sewer force main or pressure pipe along Geiser Road and Grander Drive. This would require a residential type sewage grinder pump station for each property with a total connection fee estimated to be $3,321 per connection. The consensus of those property owners attending a community meeting on April 20, 1998, was to proceed with option (2). Mr. Robertson explained that the connection fee would not include costs associated with installation of the sewage grinder pump station. The fee would also only be applicable if the property owner committed to participate in the project prior to or during construction of the sewer system expansion. Mr. Robertson recommended that the Board establish a special sewer service area which could serve 20 properties, and approve construction of a sewer force main along Grander Drive and Gieser Road at an estimated cost of $50,000. The eight interested property owners would contribute $26,568 and the remaining $23,432 would be funded from the Public Works Participation Fund. Supervisor McNamara moved to approve the first reading and set the second reading for July 28, 1998. The motion carried by the following recorded vote: July 14, 1998 491 potentially serve 16 properties, and approval of the construction of a gravity sewer line along Setter Road. The total cost would be $35,000 with the interested property owners contributing $9,500 and the remaining funds from the Public Work Participation Fund and the Utility Department Unappropriated Sewer Fund. In response to questions, Mr. Robertson advised he would contact the other property owners and let them know that if they connect later, they will forfeit the $750 credit. Supervisors Johnson and McNamara suggested consideration of higher penalties for those who do not connect when the sewer is installed. Supervisor Johnson moved to approve the first reading and set the second reading for July 28, 1998. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: SECOND READING OF ORDINANCES 1. Second Reading of ordinance authorizing the acquisition of a permanent sewer and water line easement from Atwell and Lucille Freese, 4626 West Main Street, Salem, Virginia, Catawba Magisterial District. (Timothy Gubala, Director of Economic Development) 0-071498-8 There was no discussion and no citizens to speak on this ordinance. July 14, 1998 493 2. Second reading of ordinance authorizing donation of a temporary construction easement for Verndale Bridge Replacement, Priority #4, Roanoke County Secondary System Six-Year Plan. (Arnold Covey, Director of Community Development) 0-071498-9 There was no discussion and no citizens to speak on this ordinance. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, NickQns, Johnson NAYS: None ORDINANCE 071498-9 AUTHORIZING CONVEYANCE OF A TEMPORARY CONSTRUCTION EASEMENT TO THE COMMONWEALTH OF VIRGINIA DURING REPLACEMENT OF VERNDALE BRIDGE FOR A TEMPORARY BRIDGE ON THE BROOKSIDE PARK PROPERTY OWNED BY THE BOARD OF SUPERVISORS WHEREAS, replacement of the Verndale Bridge (VDOT Project #1867-080- 295, M501) has been included in the Roanoke County Secondary System Six-Year Plan for several years; and, WHEREAS, the project is now being planned and scheduled for construction, to be completed in September 1999; and, WHEREAS, for the safety and convenience of the citizens residing in the area, the Board of Supervisors has previously requested that the Virginia Department of Transportation (VDOT) provide a temporary bridge for access during construction on the new bridge; and, WHEREAS, VDOT has complied with the request and has consequently requested a temporary construction easement for the temporary by-pass upon and over July 14, 1998 495 disabled' of Chapter 21. Taxation, of the Roanoke County Code to provide for a prorated exemption for the portion of the taxable year during which the taxpayer qualified for such exemption, in the event of disqualification due to chance in circumstances (Paul Mahoney, County Attorney 0-071498-10 Assistant County Attorney Vickie Huffman presented the staff report. There was no discussion and no citizens to speak on this ordinance. Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 071498-10 AMENDING AND REENACTING SECTION 21-79, "NULLIFICATION OR PRORATION UPON CHANGE IN STATUS." IN `ARTICLE III. REAL ESTATE TAXES', `DIVISION 3. EXEMPTION FOR ELDERLY AND DISABLED' OF CHAPTER 21. TAXATION OF THE ROANOKE COUNTY CODE, TO PROVIDE FOR A PRORATED EXEMPTION FOR THE PORTION OF THE TAXABLE YEAR DURING WHICH THE TAXPAYER QUALIFIED FOR SUCH EXEMPTION, IN THE EVENT OF DISQUALIFICATION DUE TO A CHANGE IN CIRCUMSTANCES WHEREAS, pursuant to the authority of Chapter 32, Article 2 (Section 58.1- 3210, et sec.) of the Code of Virginia, 1950, as amended, the governing body of any county, city or town may, by ordinance, provide for the exemption or deferral of taxes on property for elderly and handicapped persons; and, WHEREAS, in `Article III. Real Estate Taxes', `Division 3. Exemption For Elderly and Disabled' of CHAPTER 21. TAXATION of the Roanoke County Code, the County of Roanoke provides for an exemption of the tax on real property for qualifying elderly or disabled individuals; and, July 14, 1998 497 pursuant to section 21-74, and having the effect of exceeding or violating the limitations and .. ... ::;::>;:>.:::>::.:><:::::>:::-::>,<:;:<:::>:<::;>::::::::::;::«::>:;<:;>:<::::«::<::: conditions provided in this division. shall resint:::~n::::a;::~~~xater:>:e~cerx~nt~~~>:fo~<e>n~i~rai errta?!r'~~t~<ttt~ie~~r~ and the taxable year immediately following; provided, however, that a change in ownership to a spouse who is less than sixty-five (65) years of age or who is not permanently and totally disabled, which results solely from the death of his or her qualified spouse, shall result in a prorated exemption for the then current taxable year. Such prorated portion shall be determined by multiplying the amount of the exemption by a fraction wherein the number of complete months of the year such property was properly eligible for such exemption is the numerator and the number twelve (12) is the denominator. 2. That- the amendments to Chapter 21 Taxation, contained in this ordinance, shall be effective on and from January 1, 1999. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: CONSENT AGENDA R-071498-11,R-071498- 11.E I~-071498-11.e. R-071498-11.f, R-071498-11 a Supervisor Nickens moved to adopt the Consent Resolution after discussion of Item 8, 11 through 15. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None Chairman Johnson asked Clerk Mary Allen to send a letter of appreciation to the Vinton Moose Lodge. RESOLUTION 071498-11 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I CONSENT AGENDA July 14, 1998 499 13. Acceptance of a $4,000 donation to the Police Department DARE Program from the Vinton Moose Lodge. 14. Acceptance of a $3,000 donation to the Police Department Bicycle Program from the Vinton Moose Lodge. 15. Acceptance of a $3,000 donation to the Police Department Violence Against Women Program from the Vinton Moose Lodge. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 071498-11.a REQUESTING ACCEPTANCE OF VALLEY GATEWAY BOULEVARD AND A PORTION OF WOODS FARM ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Additions Form SR-5(a), fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County, and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation, and NOW, THEREFORE, BE IT RESOLVED,- this Board requests the Virginia Department of Transportation to add the streets described on the attached Additions Form SR-5(A) to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage, and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor Nickens Seconded By: None Required Yeas: Supervisors McNamara Minnix Harrison, Nickens Johnson Nays: None July 14, 1998 501 by his excellent attendance record, and he will be truly missed by his fellow employees; and WHEREAS, Mr. Bryant, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to HOMER H. BRYANT for over thirty-seven years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 071498-11.f EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF MARLYN C. CAMPBELL, SHERIFF'S OFFICE WHEREAS, Marlyn C. Campbell was first employed by the Sheriffs Office as a Deputy Sheriff on July 1, 1980; and WHEREAS, Mr. Campbell retired on July 1, 1998, after eighteen years of service to Roanoke County; and WHEREAS, Mr. Campbell, in addition to serving the County as a dedicated and capable employee, has benefited the community by volunteering to sing for the senior citizens at a local retirement center on Saturdays; and WHEREAS, Mr. Campbell, through his employment with Roanoke County, has been instrumental in improving the quality of life for its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to MARLYN C. CAMPBELL for eighteen years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 071498-11.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE RETIREMENT OF KATINA M. KEITH, LIBRARY July 14, 1998 503 Supervisor Harrison: He asked Parks and Recreation Director Pete Haislip to keep a record of how much time is spent by his department on the Commonwealth Games. (2) He thanked John Chambliss for the report on the activities of the Task Force for Senior and Physically Challenged Citizens but asked where the information came from on special education. Mr. Chambliss responded that information came from the school system in response to questions from one of the Task Force subcommittees. Supervisor Nickens: He advised that he received a copy of a letter from the Virginia Department of Transportation on park access funds for the South County Park and asked for the status on the park access funds for Vinyard Park. Mr. Haislip advised that they were doing one at a time and Vinyard will be the next request, and that the City had to withdraw their request for park access funds before the County could apply. Supervisor Johnson: He advised that he is still receiving many questions about the school administration from the media and advised again that any decisions are the School Board's responsibility except for zoning and funding. IN RE: REPORTS Supervisor Nickens moved to receive and file the following reports after discussion of Items 3, 6 and 7. The motion carried by a unanimous voice vote. 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund July 14, 1998 505 c. SCHOOL BOARD: The County Attorney should begin transitioning out of School Board issues with deadline scheduled for August 31, 1998. Consider reassignment of duties when no longer representing the School Board. d. 2ND FLOOR REDESIGN: Complete 2nd and 3rd floor redesign and reorganization plans and present to Board in October or November 1998. e. FIRE AND RESCUE: Increase fire and rescue volunteer efforts and set measurable objectives; assure that Volunteer Coordinator devotes 100°/a to increasing volunteerism. Complete plan for allocation of fire and rescue equipment. f. EMPLOYEE ISSUES: Develop meaningful recognition of employees and free incentives such as Employee of the Month and other individual recognition. Communicate more information about benefits, VRS, etc. Consider implementation of Paid Time Off Policy (PTO), provide employee turnover report. g. PENDING LITIGATION: Provide schedules of pending litigation IN RE: SOUTH COUNTY PARK Parks & Recreation Director Pete Haislip presented plans for the South County Park and options on how the plans will be implemented if the proposed high school is built on the site. IN RE: ADJOURNMENT '~ Chairman Johnson adjourned the meeting at 7:55 p.m. Submitted by, Mary H. Allen, CMC/AAE Clerk to the Board Approved by, Bob L. Johnson Chairman -- July 28, 1998 507 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 July 28, 1998 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday, and the second regularly scheduled meeting of the month of July, 1998. N RE: CALL TO ORDER Chairman Johnson called the meeting to order at 3:03 p. m. The roll call was taken. MEMBERS PRESENT: Chairman Bob L. Johnson, Vice Chairman Harry C. Nickens, (Arrived 3:06 p.m.), Supervisors Fenton F. "Spike" Harrison, Joseph McNamara, H. Odell "Fuzzy" Minnix MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk; John M. Chambliss, Assistant County Administrator; Don C. Myers, Assistant County Administrator; Anne Marie Green, Director, Community Relations IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Assistant Administrator. The Pledge of Allegiance was recited by all present. July 28, 1998 509 NAYS: None RESOLUTION 072898-1 OF APPRECIATION TO CAREER AND VOLUNTEER FIREFIGHTERS OF THE ROANOKE COUNTY FIRE 8~ RESCUE DEPARTMENT FOR PROVIDING ASSISTANCE TO THE CITIZENS OF BAY COUNTY, FLORIDA WHEREAS, forest and brush fires caused millions of dollars of damage to property in the state of Florida during the months of June and July, 1998; and WHEREAS, due to the extended period during which these fires raged, local fire crews became exhausted and in need of assistance from personnel from other states; and WHEREAS, the Roanoke County Fire & Rescue Department answered this call for assistance, and sent a crew of four career and three volunteer firefighters to Bay County, Florida, along with equipment and apparatus; and WHEREAS, this crew, consisting of Captain Daryell Sexton, Lennie Atwood, Tim Solomon, Craig Robertson, Scott Morgan, Dean Peroulas and Alex Murillo, all of whom are certified by the U.S. Forestry Service, contained fully a complex fire, and helped prevent any damage to people or property in Bay County; and WHEREAS, the Roanoke County firefighters faced several dangers in fighting the fire, including dehydration, heat stroke, and the flames themselves. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere appreciation to DARYELL SEXTON, LENNIE ATWOOD, TIM SOLOMON, CRAIG ROBERTSON, SCOTT MORGAN, DEAN PEROULAS AND ALEX MURILLO for their professional, compassionate and exemplary response and assistance to the citizens of Bay County, Florida; and BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby commend the members of the team for the time, energy and knowledge which they used in successfully containing the fire. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE:. NEW BUSINESS 1. Request for an appropriation of $1,115,300 as the second payment with interest for the purchase of 457 acres for the Roanoke County Center for Research and Technology (formerlx ~~ ,1u~y 2s, 7998 511 Supervisors. The proposal has three phases: (1) building of 48 independent living units; (2) refinancing of Williamson Road property; and (3) funding of reserves. Friendship Manor Apartment Village Corporation has had an agreement with the County since 1987 to pay a service fee in lieu of taxes on rea! property. The taxable value of this project is $3.6 million and it will generate $8,136 in service fees. Currently Friendship Manor which is wholly taxed pays taxes of $88,899 and Friendship Manor Apartment Village Corporation pays $34,788 in service fees. Steve Rice, Executive Director for Friendship Manor, responded to questions and explained that the project does not involve an acquisition of property but building of the 48 independent living units on property they already own. In response to an inquiry from Supervisor Johnson, Mr. Gubala advised that the interest rate is 5-1 /2 percent. Supervisor Johnson suggested that the Board consider putting a surcharge on IDA funding such as % of 1 % similar to what Montgomery County does. Mr. Gubala advised that he conducted a survey and quite a few counties impose a surcharge or fee. There was no consensus from the Board to move forward with this suggestion. Supervisor Nickens moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 072898-3 APPROVING REQUEST OF $7,500,000 OF INDUSTRIAL REVENUE BONDS FOR FRIENDSHIP MANOR APARTMENT VILLAGE CORPORATION FOR THE ACQUISITION, CONSTRUCTION AND EQUIPPING OF FACILITIES FOR THE RESIDENCE AND CARE OF THE AGED July 28, 1998 ~~~ Regulations Section 5f.103-2(f), this resolution shall remain in effect for a period of three years from the date of its adoption. 4. This Resolution shall take effect immediately upon its adoption. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 3. Request for appropriation of $95 000 for a capital improvement aroiect - Alaoma Park water line replacement (Gary Robertson, Director. Utilitvl A-072898-4 Mr. Robertson advised that the Utility Department submitted a five year Capital Improvement Program in 1996, and that the Algoma Park Water Lien Project is tentatively listed in the plan following the year 2000. Staff has learned that the Algoma Park subdivision streets are on the list of streets to be paved in Roanoke County during 1998. The Virginia Department of Transportation has agreed to delay resurfacing these streets until the summer of 1999 in order for the County to replace these water lines. He asked that $95,000 be allocated for this project from the Utility Department Water Unappropriated Fund. Supervisor Minnix moved to approve the staff recommendation. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None I' ,, July 28, 1998 515 IN RE: FIRST READING OF ORDINANCES 1 First reading of ordinance creating the Virginia Headwaters Regional Industrial Facility Authority (Paul Mahoney, Countx Attorne Mr. Mahoney advised that the legislation authorizing the creation of the Virginia Headwaters Regional Industrial Facility Authority (Authority) was adopted by the 1997 General Assembly. The original concept was to create an authority to establish the New River Valley Commerce Park near Dublin, Virginia. The concept was broadened to create an authority able to undertake numerous projects to support economic development throughout the region which is within the boundaries of Planning Districts 4 and 5, and a variety of localities falling within certain population brackets. Mr. David Rundgren, Executive Director of the New River Planning District Commission, has forwarded to the County and other localities a draft ordinance and agreement to create the Authority. Mr. Mahoney expressed his reservations about the long term fiscal impact but felt that the Authority could be beneficial. He suggested that before the second reading of the ordinance, several changes should be made to the ordinance concerning the right of a locality to withdraw, and their financial responsibility if they do withdraw. He and some of the other state officials are discussing the possibility of amending the draft agreement to limit the expenses of a locality to $5,000 per year. Supervisor Nickens advised that the Town of Vinton was not included in the ordinance and asked that they be contacted. Supervisor Johnson moved to approve the first reading and set the second July 28, 1998 517 Supervisor McNamara moved to approve Alternative #3 method of financing and adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 072898-5 AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, GRANDER DRNE AND GIESER ROAD SANITARY SEWER EXTENSION WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public sewer system to the Grander Drive-Gieser Road community; and WHEREAS, the extension of the public sewer system and the creation of a special utility (sewer) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public sanitary sewer system over ten years in accordance with the provisions of Ordinance 112288-7; and WHEREAS, the first reading of this Ordinance was held on July 14, 1998, and the second reading was held July 28, 1998. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project,. namely, public sanitary sewer extension for a portion of the Grander Drive and Gieser Road community. The total construction cost of this public sewer project is estimated to be $50,000.00, to be initially financed as follows: Citizen Participation (8 x $2,571) Advance from Public Works Participation Fund Utility Department Unappropriated Sewer Fund $20,568 $20,568 $ 8, 864 That there is hereby appropriated for this project the sum of $20,568 from the Public Works Participation Fund (which was established by the Board of Supervisors on July 23, 1996). That there is hereby appropriated for this project the sum of $8,864 from the Utility Department Unappropriated Sewer Fund. Any citizen participation under paragraph 3. will be advanced as a loan from the Sewer. Fund. 2. That the Project Service Area is shown and designated on the attached plat entitled Grander Drive-Gieser Road Sanitary Sewer Project prepared by the July 28, 1998 519 6. That this Ordinance shall take effect on and from the date of its adoption. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None Supervisor Johnson advised that there is a situation in North County on Greenway Drive where the Sanitary Sewer Evaluation/Rehabilitation (SSER) Program has found a number of homes with illegal stormwater connections into the sanitary sewer. These illegal connections were built into the homes mostly by the same contractor. Mr. Mahoney advised that this situation is beyond the statue of limitations. Supervisor Johnson advised that he felt citizens should comply with the SSER program but asked that staff contact the contractors and see if they would voluntarily help to bring these situations into compliance. He also asked that staff develop something such as a tax lien to remediate the financial burden on the citizens. 2. Second reading of an ordinance authorizing creation of and financing for a local public works improvement project Setter Road Sewer Project. (Gary Robertson Utility Director 0-072898-6 Mr. Robertson advised that Alternatives 2 and 3 for the financing have been added to this project with different dollars as discussed in the previous item. Supervisor Johnson moved to approve alternative #3 method of financing and adopt the ordinance. The motion carried by the following recorded vote: July 28, 1998 S~~ as Exhibit 1. The Huntridge Subdivision -Setter Drive Sanitary Sewer Service Area is created for a period of ten years. (A) On or before September 30, 1998, any owner of real estate within this service area may participate in and benefit from the public sanitary sewer extension to this service area by paying the sum of $4,000 toward construction costs plus $750, which represents 50% of the current off-site facility fee of $1,500, said costs to be paid in full and in advance of connection to the public sanitary sewer extension. (B) After September 30, 1998, any owner of real estate within this service area may participate in and benefit from the public sanitary sewer extension to this service area by paying the sum of $5,000 toward construction costs plus the off-site facility fee in effect at the time of connection (currently $1,500), said costs to be paid in full and in advance of connection to the public sanitary sewer extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before September 30, 1998, of their portion of the cost of extending the public sanitary sewer system to their properties in accordance with the following terms and conditions: (a) Payment of $4,750 per property owner/residential connection ($4,000 for construction costs plus $750 which is 50% of the current off-site facility fee) to be financed for a maximum of 10 years at an interest rate of 8% percent per annum. Property owners agree to pay $1,750 down and financing the remaining $3,000. The down payment will be applied first to the off-site facility fee and then to the construction costs. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. 4. That the payment by citizens in the project service area, in excess of the two (2) anticipated with this ordinance, who elect to participate, shall be made to the various funds as follows: The off-site facility fee shall be returned to the Sewer Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid; any further payment of construction costs shall be returned to the Sewer Fund. 5. That the Board of Supervisors hereby accepts the donation to said Board of a sewer line easement of variable width from the following property owners along Setter Road: William D. Hale (Tax Map No. 40.14-1-18); F. Wayne Knowles (Tax Map No. 40.14-1-19); Paul P. Dicks (Tax Map No. 40.14-1-20); Stephan L. Dunn (Tax Map No. 40.14-1-21 ); Benjamin R. Asbury, Jr. (Tax Map No. 40.14-1-22); John F. Zuraw (Tax Map July 28, 1998 3. Request from Schools for acceptance and appropriation of $2,800 grant from the Virginia Commission for the Arts. 4. Request from Sheriffs Office to accept the Adult Literacy and Basic Education Program grant for $15,288.89 and appropriate funds. 5. Approval of resolution rescinding and repealing certain policies previously adopted by the Board of Supervisors within the Fire and Rescue Department, and to provide for a policy manual. 6. Acceptance of water facilities serving Roselawn Court. 7. Acceptance of water and sanitary sewer facilities serving Waterford, Section 6. 8. Donation of a drainage easement on property of FW Property, L.L.C. to serve Future Section 1, "Fort Lewis Cove", Catawba Magisterial District. 9. Submission of subscriber complaints regarding Cable Programming Services (C.P.S.) tier rates of Cox Communications Roanoke (formerly Cox Cable Roanoke) to the Federal Communications Commission. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None RESOLUTION 072898-7.d RESCINDING AND REPEALING CERTAIN POLICIES PREVIOUSLY ADOPTED BY THE BOARD OF SUPERVISORS WITHIN THE FIRE AND RESCUE DEPARTMENT, AND TO PROVIDE FOR A POLICY MANUAL TO GUIDE THE ADMINISTRATION OF COUNTY GOVERNMENT WHEREAS, the Board of Supervisors of Roanoke County hereby establishes a Policy Manual to provide an organized, systematic approach to the handling of routine matters by this government organization, and a dependable source of reference for all County departments and the Board; and, July 28, 1998 C'~ Supervisor McNamara: (1) He advised that the Cave Spring American League, ages 11 & 12, won the District 12 baseball. The 13 year olds also won District 12 and are today playing their fifth game at the State tournament. Supervisor Minnix: (1) He advised that he has scheduled a meeting in October with the Clearbrook Civic League and that they are concerned about the condition of their fire facility. (2) He has received many telephone calls from people about building one or two high schools and asked about the status of the analysis of costs that was supposed to be done. Chairman Johnson advised that Supervisor McNamara, Director of Finance Diane Hyatt, and Mr. Hodge are putting together a report, which is a voluntary effort to move forward, but reminded that the School Board has the final decision. Mr. Hodge advised that he will have a report by the end of the week ready to review. Supervisor Johnson: (1) He advised that the construction pertormance coordinator has been hired and he will begin work next Monday. Mr. Hodge acknowledged that Mark Di Properis has been hired for the position. Supervisor Harrison: (1) He advised that the Board received a memorandum from Economic Development Director Tim Gubala proposing a trip some time after the August 18th meeting to Goochland County to see a new industrial park. He suggested that the date be set earlier. Mr. Hodge advised that they plan to invite the members of the Industrial Development Authority and economic development staff. It was the consensus of the Board to schedule the trip for Wednesday, August 5, 1998, from 7 a. m. unti I around 8:00 p. m. July 28, 1998 527 AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: WORK SESSIONS 1. Addition of projects to the Drainage Maintenance Priority List (Georae Simpson. Assistant Director, Community Development, The work session was held from 4:15 to 5:25 p.m, and was presented by Mr. Simpson and Butch Workman. There was discussion concerning several previously approved projects and discussion concerning some of the proposed projects. Mr. Workman distributed a summary of the drainage projects completed with the 1992 bond issue funds. IN RE: OTHER DISCUSSION Mr. Hodge advised that he had received correspondence from the City of Salem inquiring about the construction of Spring Hollow Reservoir, and asking for copies of documents. He also mentioned that concerns have been raised about a connection between the low level of water in the Roanoke River and the Reservoir. Utility Director Gary Robertson briefed the Board on plans to establish a water service area for Clearbrook\U. S. Route 220 corridor and advised that he will bring back a first reading of the ordinance on August 18, 1998. IN RE: CERTIFICATION OF EXECUTIVE SESSION July 28, 1998 5z~ A-072898-9 Chairman Johnson advised that the drainage maintenance program was started in 1986 and is funded with the $5.00 which was added to the decal fee on cars. This amount is approximately $230,000 to $250,000 each year. Mr. Simpson advised that the program was very successful and asked that the Board approve projects 238 through 271 for inclusion into the Drainage Maintenance Program for 1998/99. Supervisor Johnson moved to approve the staff recommendation. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None Chairman Johnson asked that any projects that the staff cannot expect to be able to complete be removed from the list and one of the future projects added. IN RE: PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES 1. Second reading of ordinance to vacate a 20 foot drainage easement recorded on plat for Botetourt South Section 5, and located on Lot 1 Block 2, Section 1, Orchard Park, Hollins Magisterial District upon the petition of Fralin and Waldron Community Development Corp ~. eorge Simpson, Assistant Director. Community Development) July 28, 1998 531 THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a portion of a 20' drainage easement across property owned by F & W Community Development Corporation, shown cross-hatched and designated as "PORTION OF EXIST. 20' DRAINAGE EASEMENT TO BE VACATED" upon a plat entitled `Request to Vacate 20 Foot Drainage Easement Recorded in Plat Book 18, Page 91, Botetourt South-Section 5' and prepared by the Roanoke County Department of Community Development, a copy of which is attached hereto as Exhibit A, be, and hereby is, vacated; and, 2. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish this vacation and acquisition, all of which shall be on form approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 2. Second reading of ordinance to rezone 709 acre from C-1 to C-2 with conditions to construct a dry cleaning business located on Route 460 between Trail Drive and West Ruritan Road Hollins Magisterial District. upon the petition of Cicero Hall, Jr (TerrX Harrington. County Planner) 0-072898-11 Mr. Harrington advised that on June 2, 1998, the Roanoke County Planning Commission recommended denial of the petitioner's request to rezone 2.03 acres from C1 to C2 in order to construct a dry cleaners and retail sales because the speculative retail building was inconsistent with the Comprehensive Plan. The applicant has modified the July 28, 1998 533 Mr. Robert L. Metz, 4631 Heather Drive, advised that he owns property east of Mr. Hall's which is zoned C-1 and he is concerned that the property was not zoned properly to begin with; that this is not residential property; and that there is no demand for C-1 zoning on the road and no C-1 zoning from the County line to Route 220. Mr. Ray W. Edwards, speaking on behalf of ACW Management Corporation, explained that they plan to be a small community business and that 98% of their business would be drive-around, and approximately 78% within a three mile radius. He asked that the rezoning be approved, and responded to questions. In response to an inquiry from Supervisor Nickens, Mr. Harrington described the differences between some high intensity C-1 zoning uses and low intensity C-2 uses, and advised that sometimes the uses do overlap. Supervisor Johnson advised that he felt that heavy C-2 zoning was not appropriate where residential zoning exists and that staff is working on ways to distinguish between C-1 and C-2 zoning to make them more specific. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None ORDINANCE 072898-11 TO CHANGE THE ZONING CLASSIFICATION OF A .709-ACRE TRACT OF REAL ESTATE LOCATED ON ROUTE 460 BETWEEN TRAIL DRIVE AND WEST RURITAN ROAD (PORTION OF TAX MAP NOS. 50.05-1-19 AND 50.05-1-20) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1 TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS UPON THE APPLICATION OF CICERO HALL, JR. July 28, 1998 535 35" W 10.68 feet to Corner #6; thence S 40 deg. 26' 25" E 72.18 feet to Comer #7; thence with a curve to the right, which said curve is defined by a delta angle of 87 deg. 52' 00", a radius of 30.00, an arc of 46.01, a chord of 41.63 and being S 03 deg. 29' 35" W to Corner #8, said point located on northerly right-of-way of Trail Drive; thence leaving U. S. Route 460 and with Trail Drive for the following 2 courses; S 47 deg. 35' 35" W 119.74 feet to Comer #9; thence with a curve to the left, which curve is defined by a delta angle of 29 deg. 20' 00", a radius of 100.00, an arc of 51.20, a chord of 50.64 and bearing S 32 deg. 45' 35" W to Corner #1, the place of Beginning and containing 30,870 square feet (.709 acre). 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None IN RE: CITIZENS COMMENTS AND COMMUNICATIONS (1) W. B. Martin. 3514 Holland Drive, asked that the proposed new high school be built on property that is already owned by the County. (2) James Garriss, 3108-D Honeywood Lane advised that (1) he wants to keep the current plan for two smaller high schools, and (2) he asked that the Board ~' A-081898-6.a Item No. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: August 18, 1998 AGENDA ITEM: Request to terminate a Performance Agreement with Relax, Inc. and rescind Public Private Partnership funds in the amount of $77,498 in connection with related infrastructure improvements. COUNTY ADMINISTRATOR'S COMMENTS: R'e/LCa/~^imens~ /p~-~rl.nr~"~n~ pQ~~imr-ncc- /'7diecine...7 /(/O /~70n, eI likes ~. .6~a„ u.~cc-/ _. EXECUTIVE SUMMARY: On November 19, 1996, by action A-111996-5, the Board of Supervisors authorized the expenditure of $77,498 of Public Private Partnership funds on behalf of Relax, Inc., for a Microtel (motel) at the corner of Plantation Road and Friendship Lane in the Hollins Magisterial District, and subsequently entered into to a Performance Agreement dated January 23, 1997. Staff worked with Relax, Inc. while final construction costs were determined and fmancing was being arranged. Plans were submitted and approved. Staff noted that construction had not begun and notified Relax, Inc., in writing on June 8, 1998 that a written request would be needed to consider an extension of the Performance Agreement. Mr. Patel called to say that he did not want to extend the agreement, he was not going to build the Microtel and was going to sell the project. A letter stating his intentions was requested, but not received. Staff requests that the Board of Supervisors terminate the Performance Agreement and rescind the Public Private Partnership funds in the amount of $77,498 that they may be returned to the Public Private Partnership Fund for future use. FISCAL IMPACT No fiscal impact. No funds were expended for this purpose since construction had not begun. ~-c~, STAFF RECOMMENDATION Staff recommends that the Board of Supervisors terminate the Performance Agreement with Relax, Inc., rescinding Public Private Partnership funds in the amount of $77,498. Respectfully submitted: ec~ J e augh Assistant Director Approved: Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Bob L. Johnson to approve Johnson _ x _ Denied () Harrison _ x _ Received () McNamara_ x _ Referred () Minnix _ x _ To () Nickens x cc: File Joyce Waugh, Assistant Director, Econ Dev Diane D. Hyatt, Director, Finance S,~ A-081898-6. b ~, 1 ACTION NO. ITEM NO. ~°'"' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 18, 1998 AGENDA ITEM: Acceptance of Donation from Clearbrook Civic League to be used Towards Purchase of Clearbrook Community Identification Signs. ~'OLiNTV ADMINISTRATOR'S COMMENTS: ~fc.vmme~e~ a/CGe~r"~'"c_~ce ~y~/"e_ Can'fi;6kJ~ic~.i «,h~~..y/ a''~i~~`'Pr:c Ti~n~ f/i~ ~Y70nN~ /•ii T-v ~~l c'. GL C.G C~v~y/ ~... ~~G ,fJ Cer n~G J~- ~ /~- Sffj'~/ Roanoke County began a median landscape program in 1995. Nine separate locations have been planted and are being maintained. During the Community Plan neighborhood council meetings held in 1997 several communities expressed interest in obtaining landscaping and median signage identifying their communities. Recently, the Clearbrook Civic League collected $800.00 from its members towards the purchase of two signs identifying the Clearbrook Community. These signs have been purchased and will be installed in the Route 220 median near the Franklin County line, and in a median just north of the Blue Ridge Parkway. The Civic League will also plant and maintain landscaped areas at these signs. Total cost of the two signs was approximately $2900.00 Roanoke County share for the two signs was approximately $2100.00 These funds had been previously allocated as part of the median landscaping program. No new appropriations are requested. ,~ ~ ~/ 2 Staff recommends as follows: That Roanoke County accept the $800.00 donation from the Clearbrook Civic League, and credit these funds back into the budget of the Department of Community Development for use in the median landscaping program. Respectfully Submitted, Approved, Terrance Departm Harr' gton, t of mmunity AICP Development Elmer C. odge County Administrator ACTION No Approved (x ) Motion by: Bob L. Johnson to approve Johnson _ Denied ( ) Harrison Received ( ) McNamara- Referred ( ) Minnix _ To ( ) Nickens _ VOTE Yes Abs x x _ x _ x _ x cc: File Terrance L. Harrington, County Planner Diane D. Hyatt, Director, Finance A-081898-6. r ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 18, 1998 AGENDA ITEM: DONATION OF EASEMENT NECESSARY TO CONSTRUCT THE WATER AND SEWER EXTENSION TO THE DIXIE CAVERNS LANDFILL, LOCATED IN THE CATAWBA MAGISTERIAL DISTRICT. COUNTY ADMINISTRATOR'S COMMENTS: ~ C. c m in dn.r~ ~~~id /~~l The extension of water and sewer to the Dixie Caverns Landfill is being constructed as the final part of the closure of the old Dixie Caverns Landfill project, as described in a report to the Board of Supervisors dated June 9, 1998. This project involves the acquisition of an easement necessary for the construction, as shown on the attached location map. These easements are being donated to the County of Roanoke and require no expenditure of funds. The Department of Community Development was represented by outside counsel in the preparation, acquisition, and approval of these easements. Staff recommends that the Board of Supervisors accept this easement for the water and sewer extension to the Dixie Caverns Landfill. 1 ~~~ Z ~, .. '~.a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 1998 RESOLUTION 081898-6.d AUTHORIZING EXECUTION OF AN AMENDMENT TO PERFORMANCE AGREEMENT WITH THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA, AND COUNTRY EAST, L.L.C. WHEREAS, by Resolution #061097-3 the Board of Supervisors authorized the execution of a performance agreement with Country East, LLC, and the Industrial Development Authority of Roanoke County, and appropriated the funds therefor; and, WHEREAS, in order to obtain a sight distance easement on Garman Road for the Country East property entrance, necessary for acceptance of the new Garman Road into the state secondary system, staff and the IDA have negotiated a proposed amendment to the performance agreement dated July 22, 1997; and, WHEREAS, the proposed amendment would extend the payback period for Country East, L.L.C., for an additional year to 2005, and reduce the annual penalty to $10,000.00 per year for not meeting the terms of the agreement. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That execution of the Amendment to Performance Agreement with the Industrial Development Authority of Roanoke County, Virginia, and Country East, L.L.C., to provide for acquisition of the required sight distance easement from Country East, L.L.C., in consideration for which the payback period for Country East, L.L.C., is to be 1 extended for an additional year to 2005, and the annual penalty for not meeting the terms of the agreement is to be reduced to $10,000.00 per year. 2. That the County Administrator is hereby authorized to execute said performance agreement on behalf of the Board of Supervisors, and take such further actions as may be necessary to accomplish this transaction, all of which shall be on form approved by the County Attorney. 3. That this resolution shall be effective on and from the date of its adoption. On motion of Supervisor Johnson to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holt , CMC Deputy Clerk to the Board of Supervisors cc: File Timothy W. Gubala, Secretary, IDA Paul M. Mahoney, County Attorney Diane D. Hyatt, Director, Finance 2 Item No. ~- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: August 18, 1998 AGENDA ITEM: Request to amend a performance agreement with Country East LLC COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: Staff has been negotiating with Country East LLC to obtain a sight distance easement for an entrance to the Company's property on Garman Road in the Glenvar area of Roanoke County. The Virginia Department of Transportation noted on its inspection report for the acceptance of Garman Road into the State Secondary Road System that a sight distance easement was needed or the entrance had to be relocated. Staff and the Industrial Development Authority negotiated a proposed amendment to the performance agreement among the Board of Supervisors, the Industrial Development Authority and Country East LLC that would extend the payback period another year to 2005 and reduce the annual penalty, for not meeting the terms of the agreement, to $10,000 per year. Staff requests that the Board of Supervisors approve the attached amendment to the performance agreement and authorize the County Administrator to execute it on its behalf. FISCAL IMPACT This is a "non-cash" alternative to resolve the sight distance issue. Staff estimates that commercial development of Country East LLC's property can result in new tax revenues from real estate, personal property, Business, Professional and Occupational License (BPOL), and sales tax. ALTERNATIVES 1. Approve the attached resolution. 2. Decline to approve the resolution at this time. ,~ , ,,~ STAFF RECOMMENDATION Staff recommends that the Board of Supervisors approve Atlernative 1 authorizing an amendment to a performance agreement with Country East LLC. Respectfully submitted: ,_..J~ '~ Timothy Gubala Director ACTION Approved ( ) Denied ( ) Received ( ) Referred to Motion by: Approved: Elmer C. Ho ge County Administrator No Yes Abs Harrison Johnson McNamara Minnix Nickens Attachment ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 1998 RESOLUTION AUTHORIZING EXECUTION OF AN AMENDMENT TO PERFORMANCE AGREEMENT WITH THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIlZGINIA, AND COUNTRY EAST, L.L.C. WI-~REAS, by Resolution #061097-3 the Board of Supervisors authorized the execution of a performance agreement with Country East, LLC, and the Industrial Development Authority of Roanoke County, and appropriated the funds therefor; and, WHEREAS, in order to obtain a sight distance easement on Garman Road for the Country East property entrance, necessary for acceptance of the new Garman Road into the state secondary system, staff and the IDA have negotiated a proposed amendment to the performance agreement dated July 22, 1997; and, WHEREAS, the proposed amendment would extend the payback period for Country East, L.L.C., for an additional year to 2005, and reduce the annual penalty to $10,000.00 per year for not meeting the terms of the agreement. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That execution of the Amendment to Performance Agreement with the Industrial Development Authority of Roanoke County, Virginia, and Country East, L.L.C., to provide for acquisition of the required sight distance easement from Country East, L.L.C., in consideration for which the payback period for Country East, L.L.C., is to be extended for an additional year to 2005, and the annual penalty for not meeting the terms of the agreement is to be reduced to $10,000.00 per year. ~~ ~~,J 2. That the County Administrator is hereby authorized to execute said performance agreement on behalf of the Board of Supervisors, and take such further actions as may be necessary to accomplish this transaction, all of which shall be on form approved by the County Attorney. That this resolution shall be effective on and from the date of its adoption. g:\...\wg~agenda\econdev\country.res AUG-~36-1998 1136 ~~ iHDUDT, FEgOtlSON, f, ANERON d AGES TORNEC5-AT-LAW eN~KE, v{RG{NIA 24x18-Tfi99 OSTERHOUDT FERGUSON NH I I 1 ~4b '(' f4 l~J7b 1 r . ~~~ ego THIS AMENDMENT TO PERFORMANCE AGREEMENT, made and entered into this day of August, 1998, by and between the BOARD OF SUPERVISORS OF ROANORE COUNTY, VIRGINIA (hereinafter referred to as "County") , the INDUS'Y'R7:AL DEVELOPMENT AUTHORITY OF ROANOKE COUN'T'Y, VzRGINTA (hereinafter ref erred to as "Au,thority" ) , and COUNTRY EAST, L,L.C., a Virginia Limited Liability Company (hereinafter referred to as "Company"}. W I T N E S S E T H: WHEREAS, the parties hereto have entered into a Performaz~,ce Agreement dated July 22, 7,997, providing for certain terms and conditions relating to the commercial and industrial project on West Main Street, in Roanoke County, Virginia; and WHEREAS, the parties desire to amend said Agreement in certain respects in order to provide for the granting of a sight ~ distance easement by Country East to the County of Roanoke in exchange far the waiver of certain reimbursement provisions set forth in the Performance Agreement dated July 22, 1597 and to extend the dates for performance. NOW, THEREFORE, for and in consideration of the premises, and the covenants and obligations contained herein, which the parties acknowledge as being sufficient consideration for entering into this Agreement, the parties do covenant and agree that that certain Performance Agreement dated July 22, 1997, by and among the parties hereto, is hereby amended as follows: 1. Country East shall grant and convey to the County of Roanoke a new sight distance easement containing 2,580 square feet, as shown on that certain plat prepared by Lumsden AUG-©6-1992 11 36 ' ~~ RM~UDT,FEROUSON. T, AHERON $ A~EE 70 AN CY9^aT-LaW IaNDXE, vIRU1NIA 24019-1699 ~,'. -_. Associates, dated June 12, 1998, a copy of which is attached hereto and made a part, hereof. 2. Paragraph I.E, of the Performance Agreement shall be amended as follows: The Company wall create $ 2 million of new investment in real estate, macha,nery and tools, personal property and other local tax revenues that will generate new annual tax revenues of $20,000.00 in the Project Area to be defined as approximately 17.5 acres, outlined in Exhibit 3 attached hereto and described as portions of Tax Map Parcels 55.03-1-8, 9, 10, 7^1, 12, 13 and 25, the 1.044-acre tract described in I.D. above and Tax Map Parcels 55.03-1-21, 22 and 23 (shown as Tract A on Exhibit 1), for the tax year beginning I ~ January 1, 2003. The parties expressly agree that said revenues do not have to be generated solely from improvements to Tract B on Exhibit 2, If the Company does not meet the annual tax revenue goal of $20,000.00 for the tax year beginning by January 1, 2003, it shall pay a penalty to Roanoke County of $10,000.00 for the Year 2003 and $10,000.00 for the Year 2004 and $10,000.00 for the Year 2005 to compensate the County for the conveyance of the 1.044-acre tract referenced in I_D. above. 3. All other terms and provisions of the Performance Agreement dated July 22, 1997, shall remain in full force and effect. WITNESS the following signatures and seals as of the day and year first hereinabove written_ 2 At JG-L~6-1998 11 ~ 36 ~~ OSTERHOUDT FERGU50N NATT 1 54© 774 0961 P.aS.'06 *". HOARD OF SUPERVISORS OF ROANOKE COUNTY BY Its County Administrator TT~TE INDUSTRIAL DEVELOPMENT AUT~IORZTY OF ROANOKF COUNTY BY _ Yts Chairman COUNTRY EAST, L.L.C. BY Donald Bandy, Membex/Manager State of Virginia, County/City of Roanoke, to-wit: The foregoing instrument was acknowledged before me this day of 1998, by Elmer C. Hodge, County 1ldmirlistrator, on behalf of the Board of Supervisors of Roanoke County, Virginia_ Notary Public My commission expires: State of Virginia, County/City of RoanokE, to-wit: The foregoing instrument was acknowledged before me this day of 1998, by Billy x_ Branch, Chairman, on behalf of the Yndustr~.a1 De~relopment Authority of Roanoke County, Virginia. Notary Public ;TERNOUDT, FER~,USDN, ~1ATT, ANERON 6 ACES ATTORNfYu•OT-LAW RDANOKE.VtRGlN1A 2aa18-1 fi 99 My commission e~cpirea 3 AUG-~6-1998 11 37 . ,. State of Virginia, County/City of Roanoke, t,o-wit; ~~~ The foregoing instrument was ~ 98owlebyed Donald mBandys day of Member/Manager, on behalf of Country Eaet, L.L.C. Notary Public My commission expo-res: Z;\uP50\CARaL\L Li:\COUNTRTE.AMD:laf08/06/98 iTfRMOUDT, FERGUSON, IATT. ANfRDN ~ A-EE pTTDRNEYS-AT-LAW ROPN^KE, VIRGINIA 24018-1699 4 TOTAL P.06 ~ ~ ~ ~ h W ~ W w 3 ~~ ~ ~ ~ ~ ~4 M 2 Z h y ~ ly ~ w -.~ t~ w ~ ~ \~/ C]Q. ~ ~ QCL ~~ ~ ~z ~ \ ,~M Z~ N ~~ z ~~ ~~ R ?~ ~~ ti II Q~ ~~ _~ ~`~ _~ '~h ~~ ~W~~~ ~Q h c~`S~ ~~ .~WO~~ ~~~~~~yj W~~~~~°~ ~~i~. W c?S W ~~~~ ~~Q~~0.W0 ~~~WQ~ Q~~u~~ `v ~~Q~WV~~ ~Q o ~~~~~~ 2 ^ H "'1 r; 0 ~~ W~ N n ~Q w (~a ~~~`~'' ~ ~~~ 1~ ~ W F ~/1 ~ z 0 ~ ~ a N W ~ O O0 F+i . a ~ a C7 o W x ~ W Z 0 y N a cn ~ ~ ~ r m W a z~ ~ m ~ O E~ ~ ~ Q ~ ~ ~ ~ ~ U F H' N~~~ ~"~~~`'~ ~~ ~M 4 a ~o W I P ~ ~~~ ~ ~$~ I k m W `" ~ ~ I ~.~ ~~$~ ~~ ~~ I A V ~~ ~~ \ \ ~ ~~ r ~~ ,. \ \J ~ ~ ~ ~ _ ~~ ~ ~-~~_ U Q Nz O ~~~~...III Z -- O ~ U ~w O z H ~ Q ~ U o~ _~ W Z D u aw_ J ~tlY ~ ~ H N ~Z 1V W ~ ~Z-~\Z 5 '~ 3 ~ -~ ~ V 4I~~ Q' V Uy aW Z z ~ a W ~ Z ~~~ OWrs ~>4J U)~Y QNz z ~ O WNW A W ~ Z Z aW N N ~ C ~w.,\J 0 U ti 1 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 18, 1998 AGENDA ITEM: Request for Work Session to Review the Community Plan COUNTY ADMINISTRATOR'S COMMENTS: 1 .,~c~ /T J r SCcsd'CJ T t~a ~ / ~G' :~/GO•~r~•n~ C,CmirriJJ rrvh ~I 4 R ril/r ft ~/f TL' Cy:JGk:JJ O.n~ /ISueJ v! ~vnc~r,-n,~.. tilt c,s7n1~7re.~a.n,r~`/ti /'/c..~ . BACKGROUND: In July 1998 the draft Roanoke County Community Plan was completed and the Planning Commission began their review. Twelve citizen input meetings have been held this past July and August. Each Board member has received a copy of the draft Plan. SUMMARY OF INFORMATION: In order to facilitate the Community Plan schedule for adoption the Board could begin their review of this document concurrently with Planning Commission review. The Planning Commission could be invited to attend the Board work session and discuss the comments and requested revisions that they have made to staff. STAFF RECOMMENDATION: Staff recommends that a work session to begin review of the Community Plan be scheduled for September 8, 1998. ic- i 2 Respectfully Submitted, r Ja et Scheid, Senior Planner Department of Community Development Approved, lmer C. Ho ge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved () Motion by: Johnson _ _ _ Denied () Harrison _ _ _ Received () McNamara- _ _ Referred () Minnix _ _ To () Nickens _ _ cc: File ACTION N0. ITEM NUMBER '" AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER August 18, 199$ A EN A ITEM: Request for a Work Session at the September 8 meeting to discuss the Recommendations of the Committee concerning the Location of Communications Towers ~Qj~TY ADI~~ IST TQR' S CO~FNTS $~C~r~tQUND The Committee looking at the issues concerning the location of communications towers in Roanoke County has completed its work in July and the~.r comments have been transmitted to the Planning Commission. It is anticipated that the Planning Commission will begin considering this topic at their meeting on August 25. Staff requests time far a work session at the September 8 meeting of the Board of Supervisors to update you on the progress thus far and to secure any input for final consideration. Respectfully submitted, Approved by, ohn M. Chambli~s, Jr. lmer C. Hodge Assistant Administrator County Administrator ACTION VOTE Approved ( ) Motion by: No Yes Abs Denied ( ) Harrison Received ( ) Johnson Referred ( } McNamara To ( ) Minnix Nickens Arnold Covey Don Myers Terry Harrington V~r GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount-- Fund Revenues Beginning Balance at July 1, 1998 $7,993,609.14 7.75% July 28, 1998 Second installment on West County Business Park ($1,115,300.00) Balance at August 18, 1998 $6,878,309.14 6.67% Changes below this line are for information and planning purposes only. Balance from above $6,878,309.14 West County Business Park -balance (1,057,650.00) Reserve for R.R. Donnelly - Phase II (730,700.00) $5,089,959.14 4.94% Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 1998-99 General Fund Revenues $103,087,232.00 6.25% of General Fund Revenues $6,442,952.00 Respectfully Submitted, k~ ~„~~ ~J. ~1~-=-4` Diane D. Hyatt Director of Finance M:\Finance\Common\B oard\Gen98. WK4 o-a CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Amount Beginning Balance at July 1, 1998 $735,313.64 Projects appropriated in 1998-99 original budget (505,000. Balance at August 18, 1998 $230,313.64 I ote: $100,000 of these funds have been temporarily advanced to the Mayflower Hills Park project. Respectfully Submitted, ~~~.~~ Diane D. Hyatt Director of Finance M:\Finance\Common\Board\Cap98.WK4 0-3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 1998-99 Original Budget $210,000.00 (June 23, 1998 Roanoke Valley Convention & Visitors Center (107,500. Balance at August 18, 1998 Respectfully Submitted, Diane D. Hyatt Director of Finance 500.00 M:\Finance\Common\Board\Board98.WK4 o-y FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Amount Savings from 1996-97 debt budget $670,000.00 Transfer from County Capital Projects Fund 1,113,043.00 FY97-98 Original budget appropriation 2,000,000.00 June 23, 1998 Savings from 1997-98 debt fund 321,772.00 FY98-99 Original budget appropriation 2,000,000.00 Balance at August 18, 1998 Respectfully Submitted, ~~,~. Diane D. Hyatt Director of Finance 104,815.00 M:\Finance\Common\Board\Schoo198.WK4 ACTION NO. ITEM NUMBER ~ -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 11, 1998. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of July 31, 1998. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BANKERS ACCEPTANCE: CRAIGIE 3,596,652.99 NATIONS 2,376,651.00 PAI N E-WEBBER 990,435.56 SUNTRUST 987,022.50 WACHOVIA 988,150.00 WHEAT 1ST UNION 1,974,588.61 10,913,500.66 CERTIFICATE OF DEPOSITS: FIRST AMERICAN 100,000.00 SOUTHWEST VIRGINIA SAVINGS & LOAN 100,000.00 200,000.00 COMMERICAL PAPER CRAIGIE 1,978,594.17 NATIONS 1,976,830.00 PAINE-WEBBER 1,978,221.12 SUNTRUST 2,966,976.67 WACHOVIA 4,941,097.22 WHEAT 1ST UNION 2,970,827.78 16,812,546.96 GOVERNMENT: JC BRADFORD 2,000,000.00 NATIONS 1,001,665.75 PAINE-WEBBER 985,600.00 3,987,265.75 LOCAL GOVT INVESTMENT POOL: GENERAL FUND 10,135,618.50 RESOURCE AUTHORITY 1,724,504.60 11,860,123.10 MONEY MARKET: CRESTAR 8,743,354.70 8,743,354.70 Pg 1 of 2 , ~ L ACTION NO. ITEM NUMBER (~+ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 11, 1998. AGENDA ITEMS: Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of July 31, 1998. COUNTY ADMINISTRATOR'S COMMENTS: CASH INVESTMENTS WACHOVIA 2,000,000.00 COMMONWEALTH (GEN.OPER) 4,939,633.70 COMMONWEALTH (RES. AUTH.) 5,260,627.91 L B&T 2, 000, 000.00 14, 200, 261.61 TOTAL STAFF RECOMMENDATION: Respectf,~ally Submitted by ~. , , c:°~ A ed C. Ande on bounty Treasurer ACTION Approved ()Motion by: Denied ( ) Received ( ) Referred ( ) To () 66.717.052.78 Approved by: ~~~~ - ~~ _~_~__ze_ y~~_- Imer C. Hodge County Administrator Harrison Johnson McNamara Minnix Nickens VOTE No Yes Abs Pg2of2 C®1~Y1~®NVVEt~LTH o f VgRG~Ngt~ DAVID R. GEHR COMMISSIONER DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 JAMES S. GIVENS STATE SECONDARY ROADS ENGINEER July 30, 1998 Mr. Elmer C. Hodge Roanoke County P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in July 1998. All additions to and abandonments from the Secondary System are effective the day they are approved by the State Secondary Roads Engineer. This date appears in the far right column of the monthly report. These changes will be presented to the Commonwealth Transportation Board at its monthly meeting on August 20, 1998. If you have any questions or comments about this report, please call Martin Law at 786-7399. James S. Givens State Secondary R ds Engineer JSG/MII WE KEEP VIRGINIA MOVING r w w W ~ C 0 ~ ~ 7 ~ O Aa ~~ bD .' Cr 6~ N v r r O 4 ~i d OD C s U oc ~' z ti d N 0 H 0 M 0 0 N N O O M N 7 C~ O z 0 N O M ~~ ~ ~ ~ L O W f~i e~ v'~ ~ ~ O r. a s z L ~+ 0 .~ .; '~ .a '~. u ._., 0 L a 6~ bA O CC .C U E .~ b N Q OA b ~i ~. N Q a 0 .~ ~o b Q Ullllllllilllililllllllilllllllllllllllllllllllllllllllllllllllll 11 l I11111111111111111111111111111111111111111111111111111111111~ _ _ _ _ _ _ _ _ _ _ _ _ _ _ AGENDA ITEM NO. ~_ _ _ -_ i _ - - _ _ APPE CE REQUEST _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS ~_ SUBJECT: ~~ Y ~ , C I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. _ c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to __ do otherwise. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. __ ^ Bath speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. c c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP = SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ _ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c c __ c NAME _~ ~~c b~~ ~ __ _ _ _ ADDRESS ~ '- _ _ __ -_ PHONE ~ ~ ~ j LP G 2 fillllllllllllillllilliilllliillillllilllllll IIIIIIiilllllllllliililllilliillllllilliilllllilllllllllllllllllllllllllllillilllill>m UI111111111111111111111111111111111111111111111111111111111111111111IIIIIIIillllilillllliiliilllllililllllllllllllllllillllillll~ _ _ _ _ _ _ _ _ s ~ ~ ~ ~_ ~~ ~ ~ _ AGENDA ITEM NO. a_ _~ _ _ _ _ _ _ APPE CE REQUEST _ _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS _, _ _ = suBJECT: ~~ ~ I ~2~G1c1 ~(~- _ i I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED = BELOW: c _ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will = = decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. - -- _ _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. __ c ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. c _ ^ Both speakers and the audience will exercise courtesy at all times. _ c - ^ Speakers are requested to leave any written statements and/or comments c with the clerk. _ c = c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GRDUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. =_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK s ~ ~ ~ ~ ~ ~_ ~ ~ - ~ ~ ~ ~ ~ ~.n - ~ - _ _ - NAME ~ `r,~ - _ _ _ _ _ _ _ _ _ _ ADDRESS ~ ~ I ~ ~~,, L~ C r ~2 c L~ ~-~ = s~ ~ ~ - -_ = PHONE ~~ _ ~~~ ~ a~ ~ - _ Iilllllilllliliiliilllllllllllllillillillllllliliillllilllllllllllililllllllliillllilllllillllillllllllllllilllllllllllliillllllm ACTION NO. ITEM NUMBER' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 18, 1998 AGENDA ITEM: Work Session on Interstate 73 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION This time has been set aside for a work session on Interstate 73. The Virginia Department of Transportation has released an "I-73 Location Study: Alternatives for Future Study" which identifies more specific proposals for the potential corridor location of I-73 through the Roanoke Valley. VDOT is in the process of accepting public comments in preparation for the final design work for this project. A copy of this study will be available at the work session for review by the Supervisors. Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------ ACTION VOTE No Yes Abs Approved () Motion by: Johnson _ _ _ Denied () Harrison _ _ Received () McNamara- Referred () Minnix _ To () Nickens _ _ ~.° `,. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON AUGUST 18, 1998 RESOLUTION 081898-7 CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Johnson to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holto , CMC Deputy Clerk to the Board of Supervisors cc: File Executive Session AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 1998 ORDINANCE 081898-8 CREATING VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY WHEREAS, pursuant to the Virginia Regional Industrial Facilities Act, Chapter 64 of Title 15.2 of the 1950 Code of Virginia, as amended (the "Act"), the Board of Supervisors of Roanoke County, Virginia (County), after public hearing, duly advertised, if required by law, has determined that the economic growth and development of the region and the comfort, convenience and welfare of its citizens require the development of facilities and that joint action through a regional industrial facility authority will facilitate the development of the needed facilities; and, WHEREAS, the County of Roanoke is authorized by the Act to participate in such Regional Authority and the Board of Supervisors of Roanoke County, Virginia, in conjunction with other governing bodies hereby proposes to create Virginia's First Regional Industrial Facility Authority, a public body politic and corporate created pursuant to the Act; and, WHEREAS, the first reading of this ordinance was held on July 28, 1998; and the second reading and public hearing was held on August 18, 1998, and was duly advertised. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That there hereby is created an Authority pursuant to the Virginia Regional Industrial Facilities Act, Chapter 64 of Title 15.2 of the 1950 Code of Virginia, as amended, 1 whose name shall be "Virginia's First Regional Industrial Facility Authority" and whose member localities shall be as follows: The County of Bland, Virginia The County of Giles, Virginia The County of Pulaski, Virginia The County of Roanoke, Virginia The County of Wythe, Virginia The City of Radford, Virginia The City of Roanoke, Virginia The City of Salem, Virginia The Town of Christiansburg, VA The Town of Dublin, Virginia The Town of Narrows, Virginia The County of Craig, Virginia The County of Montgomery, Virginia The Town of Pearisburg, Virginia The Town of Pulaski, Virginia each of which is a political subdivision of the Commonwealth of Virginia, authorized to participate as a member of the Authority by the Act and collectively are the "Member Localities." 2. That as provided by the Act, the Board of Supervisors of Roanoke County, Virginia, after due consideration, hereby makes the following findings: A. The economy of Western Virginia has not kept pace with those of much of the rest of the Commonwealth. Individual localities in the region often lack the financial resources to assist in the development of economic development projects. Providing a mechanism for localities in the region to cooperate in the development of facilities will assist the region in overcoming this barrier to economic growth. The creation of a regional industrial facility authority will assist this area of the Commonwealth in achieving a greater degree of economic stability. 2 B. The purpose of the regional industrial facility authority is to enhance the economic base for the member localities by developing, owning, and operating, one or more facilities on a cooperative basis involving its member localities. C. The exercise of the powers granted by the Act shall be in all respects for the benefit of the inhabitants of the region and other areas of the Commonwealth, for the increase of their commerce, and for the promotion of their safety, health, welfare, convenience and prosperity. D. That the economic growth and development of this locality and the comfort, convenience and welfare of its citizens require the development of facilities and that joint action through a regional industrial facility authority by the localities which are to be members of the proposed authority will facilitate the development of the needed facilities. 3. That in furtherance of this Ordinance, the Chairman of the Board of Supervisors is hereby authorized to execute an agreement in the form attached to this Ordinance establishing the respective rights and obligations of the Member Localities with respect to the Authority. On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None 3 A COPY TESTE: Brenda J. Holt n, CMC Deputy Clerk to the Board of Supervisors cc: File Paul M. Mahoney, County Attorney Timothy W. Gubala, Director, Economic Dev Diane D. Hyatt, Director, Finance David W. Rundgren, Executive Director, New River Valley Commerce Park Study Committee Virginia Headwaters Regional Industrial Facilities Authority member localities County of Bland, VA County of Craig, VA County of Giles, VA County of Montgomery, VA County of Pulaski, VA City of Radford, VA. County of Wythe, VA City of Salem, VA City of Roanoke, VA Town of Dublin, VA Town of Christiansburg, VA Town of Pearisburg, VA Town of Narrows, VA Town of Pulaski, VA 4 ACTION NO. ITEM NO. ~~.I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 18, 1998 AGENDA ITEM: ORDINANCE CREATING VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This ordinance creates Virginia's First Regional Industrial Facility Authority in accordance with Chapter 64 of Title 15.2 of the 1950 Code of Virginia, as amended. BACKGROUND: The legislation authorizing the creation of this regional industrial facilities authority was adopted by the 1997 session of the Virginia General Assembly. The original concept was to create an authority to establish the New River Valley Commerce Park at the New River Valley Airport near Dublin, Virginia. The concept of this authority was broadened to create an authority able to undertake numerous projects to support economic development throughout the region. The "region" means the area within the boundaries of Planning Districts 4 and 5, and a variety of localities falling within certain population brackets. David Rundgren, Executive Director of the New River Valley Planning District Commission, has forwarded to Roanoke County and the other localities in this region a draft ordinance and agreement to create Virginia's First Regional Industrial Facility Authority. The first reading of this ordinance was held July 28, 1998; the second reading and public hearing is scheduled for August 18, 1998. This public hearing has been duly advertised. SUMMARY OF INFORMATION: The powers and duties of thi a Board of Directors. This Board each member locality, appointed locality. These members shall member locality. s Authority shall be exercised by shall consist of two members for by the governing body of that be residents of the appointing U:\WPDOCS\AGENDA\ECON\VHRIFA.RPT Member localities may agree to a revenue and economic growth sharing arrangement with respect to tax revenues and other income and revenues generated by any facility owned by the authority. Any such agreement shall be approved by a majority vote of the governing bodies of the member localities. Member localities are authorized to lend or donate money or other property to the authority, and may restrict the use of such grants or loans to a specific facility within or without the locality. The governing body of a member locality may direct that all machinery and tools tax revenue collected from a facility shall be remitted to the authority. These revenues may be used for the payment of debt service on bonds of the authority. A member locality of an authority may withdraw from the authority only upon the dissolution of the authority. The authority may be dissolved when the board of directors determines that the purposes of the authority have been substantially fulfilled, or are impracticable or impossible to accomplish, and that all obligations incurred by the authority have been paid. The draft agreement provides (see VII.) that the general business of the authority shall be conducted by majority action of the board. This includes the issuance of bonds. , Since the first reading of this ordinance, we have negotiated a provision in the Agreement t'o limit or keep annual operating expenses to $5,000. FISCAL IMPACT $5,000 from the Economic Development Fund. STAFF RECOMMENDATION: There exists serious questions with respect to the extent of the fiscal commitment required by membership in this authority. Once the county joins this authority it can not withdraw from it until all its financial obligations have been paid. Revenue sharing agreements can be approved by majority vote. The draft agreement provides that a majority vote may establish fees to be paid by member localities to support the general activities of the authority. Finally, it is questionable whether or not machinery and tools tax revenue will be sufficient to service the debt of any bonds issued by the authority. For these reasons the Board should carefully consider whether or not the County should join this Authority. A draft ordinance is attached for your review if you decide to proceed. U:\WPDOCS\AGENDA\ECON\VHRIFA.RPT 2 1~ Respectfully submitted, ~~. . rn Paul M. Mahoney County Attorney Action Approved ( ) Denied ( ) Received ( ) Ref erred to Motion by Vote No Yes Harrison Johnson McNamara Minnix Nickens Abs U:\WPDOCS\AGENDA\ECON\VHRIFA.RPT 3 T~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 1998 AN ORDINANCE CREATING VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY WHEREAS, pursuant to the Virginia Regional Industrial Facilities Act, Chapter 64 of Title 15.2 of the 1950 Code of Virginia, as amended (the "Act"), the Board of Supervisors of Roanoke County, Virginia (County), after public hearing, duly advertised, if required by law, has determined that the economic growth and development of the region and the comfort, convenience and welfare of its citizens require the development of facilities and that joint action through a regional industrial facility authority will facilitate the development of the needed facilities; and, WHEREAS, the County of Roanoke is authorized by the Act to participate in such Regional Authority and the Board of Supervisors of Roanoke County, Virginia, in conjunction with other governing bodies hereby proposes to create Virginia's First Regional Industrial Facility Authority, a public body politic and corporate created pursuant to the Act; and, WHEREAS, the first reading of this ordinance was held on July 28, 1998; and the second reading and public hearing was held on August 18, 1998, and was duly advertised. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That there hereby is created an Authority pursuant to the Virginia Regional Industrial Facilities Act, Chapter 64 of Title 15.2 of 1 'j - ~ the 1950 Code of Virginia, as amended, whose name shall be "Virginia's First Regional Industrial Facility Authority" and whose member localities shall be as follows: The County of Bland, Virginia The County of Craig, Virginia The County of Giles, Virginia The County of Montgomery, Virginia The County of Pulaski, Virginia The County of Roanoke, Virginia The County of Wythe, Virginia The City of Radford, Virginia The City of Roanoke, Virginia The City of Salem, Virginia The Town of Christiansburg, VA The Town of Dublin, Virginia The Town of Narrows, Virginia The Town of Pearisburg, Virginia The Town of Pulaski, Virginia each of which is a political subdivision of the Commonwealth of Virginia, authorized to participate as a member of the Authority by the Act and collectively are the "Member Localities." 2. That as provided by the Act, the Board of Supervisors of Roanoke County, Virginia, after due consideration, hereby makes the following findings: A. The economy of Western Virginia has not kept pace with those of much of the rest of the Commonwealth. Individual localities in the region often lack the financial resources to assist in the development of economic development projects. Providing a mechanism for localities in the region to cooperate in the development of facilities will assist the region in overcoming this barrier to economic growth. The creation of a regional industrial facility authority will assist this area of the Commonwealth in achieving a greater degree of economic stability. B. The purpose of the regional industrial facility authority 2 T~ is to enhance the economic base for the member localities by developing, owning, and operating, one or more facilities on a cooperative basis involving its member localities. C. The exercise of the powers granted by the Act shall be in all respects for the benefit of the inhabitants of the region and other areas of the Commonwealth, for the increase of their commerce, and for the promotion of their safety, health, welfare, convenience and prosperity. D. That the economic growth and development of this locality and the comfort, convenience and welfare of its citizens require the development of facilities and that joint action through a regional industrial facility authority by the localities which are to be members of the proposed authority will facilitate the development of the needed facilities. 3. That in furtherance of this Ordinance, the Chairman of the Board of Supervisors is hereby authorized to execute an agreement in the form attached to this Ordinance establishing the respective rights and obligations of the Member Localities with respect to the Authority. U:\WPDOCS\AGENDA\ECON\VHRIFA.ORD 3 ~+ AGREEMENT CREATING VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY WHEREAS, incompliance with the Virginia Regional Industrial Facilities Act, Chapter 64 of Title 15.2 of the Code of Virginia, 1950 as amended (the 'Act'), the undersigned governing bodies of the creating political subdivisions have determined that the economic growth and development of the localities and the comfort, convenience and welfare of their citizens require the development of facilities; and, WHEREAS, such governing bodies have further determined that joint action through a regional industrial facility authority will facilitate the development of the needed facilities. NOW THEREFORE, the named political subdivisions of the Commonwealth of Virginia hereby agree to create Virginia's First Regional Industrial Facility Authority, a public body politic and corporate created pursuant to the Act, subject to the following terms and conditions: I. NAME The name of the authority shall be "Virginia's First Regional Industrial Facility Authority" and the address of its principal office is P.O. Box 3726, Radford, Virginia, 24143. II. PARTIES TO VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY AUTHORITY AGREEMENT The initial members'of the Authority are: The County of Bland, Virginia The County of Giles, Virginia The County of Pulaski, Virginia The County of Wythe, Virginia The City of Roanoke, Virginia The Town of Christiansburg, Virginia The Town of Narrows, Virginia The Town of Pulaski, Virginia The County of Craig, Virginia The County of Montgomery, Virginia The County of Roanoke, Virginia The City of Radford, Virginia The City of Salem, Virginia The Town of Dublin, Virginia The Town of Pearisburg, Virginia each of which is a political subdivision of the Commonwealth of Virginia, are authorized by the Act to participate in this Authority and collectively are the "Member Localities". III BOARD OF THE AUTHORITY There shall be two (2) representatives appointed by each Member Locality to serve on the Board of the Authority which shall exercise the powers of the Authority. Members representing the respective political subdivisions shall be appointed, serve and be governed by the provisions of § 15.2-6403 of the Code of Virginia, 1950, as amended. The initial term of office of the members shall begin on the date of the creation of the Authority. Each member of the board, before entering upon the discharge of the duties of the office, shall take and subscribe to the oath prescribed in § 49-1 August G, t99s Page 1 of 3 i~ of the Code of Virginia, 1950, as amended. ~.. IV FINDINGS AND PURPOSE FOR WHICH THE AUTHORITY IS CREATED The Member Localities hereby agree to the following findings and purposes for which the Authority is created: A. The economy of Western Virginia has not kept pace with those of much of the rest of the Commonwealth. .Individual localities in the region often lack the financial resources to assist in the development of economic development projects. Providing a mechanism for localities in the region to cooperate in the development of facilities will assist the region in overcoming this barrier to economic growth. The creation of regional industrial facility authorities will assist this area of the Commonwealth in achieving a greater degree of economic stability. B. The purpose of the regional industrial facility authority is to enhance the economic base for the Member Localities by developing, owning, and/or operating one or more facilities on a cooperative basis involving its member localities. . C. The exercise of the powers granted by the Act shall be in all respects for the benefit of the inhabitants of the region and other azeas of the Commonwealth, for the increase of their commerce, and for the promotion of their safety, health, welfare, convenience and prosperity. D. That the economic growth and development of this region and the comfort, convenience and welfare of its citizens require the development of facilities and joint action through a regional industrial facility authority facilitating the development of the needed facilities. V. INDUSTRIAL FACILITIES There is a wide variety of projects which the Authority may select to undertake in meeting the purposes of the Act. The Authority may undertake any project authorized by the Act. The Authority may also support and participate in any project authorized by the Act for which any Member Locality requests assistance, provided that the assets, faith and credit of the Authority may not be pledged without the consent of all Member Localities,,Where the Authority does not have adequate resources to undertake an additional project, the Authority shall seek the participation of Member Localities. No such project shall be undertaken by the Authority until it shall have received the support and adequate commitment of financial resources to fund the project. VI. PARTICIPATION AGREEMENTS The Authority may undertake to participate in any project authorized by the Act and undertaken by any one or more of the Member Localities. Such participation shall be on such terms and conditions as the Board of the Authority and the localities participating in the project may agree, and may include participation by public and private entities not members of the Authority, provided that the assets, faith and credit of the Authority may not be pledged without the consent of all Member Localities. The Authority may issue bonds and other indicia of debt based solely upon such participating agreements. Each Member Locality may consider its terms of participation in each proposed project in accordance with the participating agreement establishing such project. With the exception of any Authority bond fee and the possible recovery of any of the Authority's costs and expenses, any benefits of any project to be distributed to August 6, 1998 Page 2 of 3 1_ the 11~Iember Localities shall be paid and apportioned in accordance with the participating agreement for that project. VII. GENERAL OPERATIONS OF THE AUTHORITY The general business of the Authority, including the issuance of bonds not based upon the full faith, credit and assets of the Authority and the expenditure of funds for general expenses, shall be conducted by majority action of the Board of the Authority, provided, such Board may create an executive committee and such other committees as the Board may direct, including project committees. The Authority shall, from time to time, by majority action of the Board of the Authority, establish such fees as shall be necessary to be paid by the Member Localities to support the general activities of the Authority, provided, however, that, without its express agreement, no Member Locality shall be required to pay fees and assessments in excess of five thousand dollars ($5,000) per year to support the general activities of the Authority. ~• POWERS OF THE AUTHORITY The Authority is vested with the powers of a body corporate, including the power to sue and be sued in its own name, plead and be impleaded, and adopt and use a common seal and alter the same as maybe deemed expedient. 'The Authority shall have all rights, duties and powers provided by the provisions of the Act, Chapter 64 of Title 15.2 of the Code of Virginia, 1950, as amended, including the power to issue bonds for any valid purpose. IN WITNESS WHEREOF, the Governing Bodies identified, by authorized action, have caused this Agreement to be executed, and their respective seals to be affixed hereto and attested by their respective clerks or secretaries commencing this th day, of , 1998. Signature Attested By: August ~, 1998 Page 3 of 3 ~- PETITIONER: ROBERT ~ ELAINE LEWIS CASE NUMBER: 23-8/98 Planning Commission Hearing Date: August 4, 1998 Board of Supervisors Hearing Date: August 18, 1998 A. REQUEST Petition of Robert and Elaine Lewis for a Special Use Permit to allow an accessory apartment in a R-1, single family, zoning district located at 1714 Millbridge Road, Catawba Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION Ms. Hooker asked staff the reasoning for limiting the height of the apartment. Staff stated that is was to lessen the visual impact on neighboring properties. D. RECOMMENDED CONDITIONS 1. Height of the accessory apartment shall be limited to one story. 2. Exterior materials will match those of the existing house. 3. Apartment will be occupied by family members only. E. COMMISSION ACTION(S) Ms. Hooker moved to recommend approval of the petition with the recommended conditions. The motion carried with the following roll call vote: AYES: Robinson, Ross, Hooker, Witt NAYS: None ABSENT: Thomason F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan /~_ Vicinity Map _ Staff Reports!/ Othe~~ Terrance Harri ton, Secr ry Roanoke C , my Planni Commission f ~.. ~,.,. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, TUESDAY, AUGUST 18, 1998 ORDINANCE 081898-9 GRANTING A SPECIAL USE PERMIT TO ROBERT LEWIS AND ELAINE LEWIS TO ALLOW AN ACCESSORY APARTMENT IN A R-1, LOW DENSITY RESIDENTIAL DISTRICT, AT 1714 MILLBRIDGE ROAD (TAX MAP NO. 56.01-4-16), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Robert Lewis and Elaine Lewis have filed a petition to allow an accessory apartment in a R-1, Low Density Residential District, located at 1714 Millbridge Road (Tax Map No. 56.01-4-16) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 4, 1998; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on July 28, 1998; the second reading and public hearing on this matter was held on August 18, 1998. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Robert Lewis and Elaine Lewis to allow an accessory apartment in a R-1, Low Density Residential District, located at 1714 Millbridge Road (Tax Map No. 56.01-4-16) in the Catawba Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) Height of the accessory apartment shall be limited to one story. (2) Exterior materials will match those of the existing house. 1 (3) Apartment will be occupied by family members only. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holto , CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 2 .~ `7 ~' s. `i soil E 9~?r oRFC~ -FRAME ar ~ •---- SA~E111 ~-~ ._~ tGASLI,y~;.~,, ~ '~Rv JELO R.(' N .' ~ ~ ~ ~~ ~\C~ N~ ~ OR• ~~ 9 \P o Sta C ~, OUThSlOE 0 ~' \\~~, BUCX MALC ~. 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F '• STAFF REPORT ~"' ~~-~ PET1TlONER: ROBERT & ELAINE LEWIS CASE NUMBER: 23-8/98 PREPARED BY: TIM BEARD DATE: AUGUST 4, 1998 PART I A. Executive Summary The applicants are proposing to construct a 950 square foot addition to their home in Woodbridge in order to provide living accommodations for Mrs. Lewis' parents. They are attempting to offer the best possible living arrangements by providing on- site care for Mrs. Lewis' 83-year old parents who currently reside in Florida. The accessory apartment would be built onto the rear of the applicants'. existing dwelling. The site is designated Neighborhood Conservation by the 1985 Comprehensive Plan. Neighborhood Conservation guidelines do not specifically address accessory apartments. Middle to high density residential uses (fi-12 units per acre) are discouraged with low compatibility in Neighborhood Conservation areas. B, Description This is a petition of Robert and Elaine Lewis for a Special Use Permit to allow an accessory apartment in a R-1, single family, zoning district located at 1714 Millbridge Road, Catawba Magisterial District. The proposed one-story addition would contain one bathroom, one bedroom and a combination kitchen and living area in addition to closet space within a 950 square-foot area. The petitioners' property and all surrounding parcels are zoned R-1 and are located in the Glenvar Community Planning Area. C. Applicable Regulations In the R-1 low density residential district, a Special Use Permit from the Board of Supervisors must be approved prior to the construction of an accessory apartment. Use and design standards include the following: 1. An accessory apartment shall only be considered as an accessory use to a detached single family residence and no accessory apartment shall be located in any structure other than the principal structure on the lot. 2. Maximum floor area: Upon completion of the construction, the accessory apartment shall not contain more than 50 ercent of the finished floor area of the principal dwelling located on the same lot, but in no case shall the accessory apartment exceed 1,000 square feet. 3. Only one accessory apartment shall be allowed on any one lot or parcel, and the owner of the property shall reside on the premises. 4. Exterior entrances to the a artment shall be located so as to appear as a single family dwelling. 5. Minimum floor area of the apartment: 300 square feet. 6. One parking space shall be required in addition to required parking for the principal dwelling. 7. Health Department approval of sewage disposal shall be submitted prior to issuance of a building permit for an accessory apartment. ~ z • PART II A. Analysis of Existing Conditions Topography/Vegetation: The applicants' existing house is a two-story brick and vinyl structure with atwo-car garage attached on the west side. The lot is flat excluding slight rises in the front yard and the extreme rear yard (behind the proposed accessory apartment). All undeveloped portions of the property are grassed. Surrounding Neighborhood: The immediate area is characterized by large homes on small lots (approximately 0.3 acre each), similar to the petitioners' home. This portion of Woodbridge was developed from 1985 to 1990. Most homes on this block and this side of Miilbridge Road are at virtually the same elevation. Homes on Stonemiil Drive (whose rear yards abut rear yards on Miilbridge Road) are elevated significantly higher than those on Miilbridge. B. CONFORMANCE WITH THE COMPREHENSIVE PLAN The subject property and all surrounding tracts are designated Neighborhood Conservation. Accessory apartments are not addressed. Relative to policy guidelines, NC-4 advocates maintaining open space, yards and grounds in residential neighborhoods with the intent of upholding the health, safety and appearance of neighborhoods. NC-7 calls for avoiding residential development having a significantly different density, size, height or scale from adjacent development. PART I I I STAFF CONCLUSIONS Although the petitioners' request is not addressed in the Comprehensive Plan, it can comply with all use and design standards required by the zoning ordinance [Section 30-82-1(B)J. A portion of Section 30-82-1 (A) of the ordinance describes the intent of accessory apartments as "providing a degree of flexibility for home owners with changing economic conditions and/or family structure, while providing a reasonable degree of protection for existing property values." If approved, staff suggests conditions limiting the accessory apartment to one story in height and requiring that exterior materials match those of the existing house. COUNTY.OF R.OANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr. _. P.O. Bax 29800 Roanoke, VA 240 8 c 540 772-2osa Fax t54o 1772-2~ 08 For staff use only date receiv~+d: received application fe PClBZA da placards issued: 805 datep~~ Case Number: ,T • ?i Check type of application file (check all that apply): ^ REZONING SPECIAL USE ^VARIANCE Applicant's name: '~o.~er~- ~rvct ~ec..~is n..d. e^(a.ir~~ l.ewe5 Phone: ~J$4-37~1 Address: { ? I ~( M i ~ ~ brtc{ ~. !~ c^I'. 5a..te n-~ Zip Code: Z ~ ~5 3 Owner's name: 5~~~- ~<<~ ELa~nc. ~-1~a.1 j Phone: Address: -Zip Code: Location of property: ~~bd ~v as ra.. d ~ } Tax Map Number: $L, O ! - ~ - ~ G . o, ~. or~ C,~ooc J Magisterial District: ~'Q, -~- a c,,a ba.. Community Planning Area: ~ /~ n v,0. y, Size of parcel (s): Existing Zoning: ~ - I acres Existing Land Use: S a ~ , ~ ~a.m ; j sq.ft. :~;:;; Proposed Zoning: R -' ~ ..................y........ For Staff Use On/ ., Proposed Land Use: F CC ASS or ~ ,p ter-{- M ~ .~..~ Use Type: Does the par/~e! meet the minimum lot area, width, and frontage requirements of the requested district? YES / NO IF N0, A VARIANCE IS REQUIRED FIRST. Does the parcel meat the minimum criteria for the requested Use Type? YES NO IF N0, A VARIANCE IS REQUIRED FIRST. ~ If rezoning request, are conditions being proffered with this request? YES NO )°~~~" is ~:iisi:i;iii:iiiii;i: Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: is the application complete? Please check if enclosed. APPUCAT(ON WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. Ra v ws v ~ ws v Consultation Nk 8 1 /2" x 7 1 ' concept plan Application fee Application >?u Metes and bounds description ~< Proffers, if applicable Justification t'/a /?:~": Water and sewer application Adjoining property owners l hereby certify that l am either the owner of the property or the~wner's agent or contract purchaser and am acting with the knowledge and consent of the owner. J /, Owner's Signature: ~....~ ~~ June 18, 1998 County of Roanoke Dept. of Planning and Zoning 5204 Bernard Drive. P.O. Box 29800 Roanoke, Va. 24018 Dear Members, We, the residents of 1714 Millbridge Road, Salem, Va., are requesting a special usage permit to build a complete functional kitchen complete with cooking facilities. It is our understanding that the azea of the county that Woodbridge occupies, the zoning is Rl, single family dwellings only, and there can be no duplex or two family dwellings. We aze in the process of building an attached addition on to our home to accommodate my wife's elderly parents. The addition meets the requirements of Section 30-82-1, Accessory Apartments, of the Roanoke County building code. The occupants will be Glenn and Edith Suther, pazents of Elaine Lewis. They both are 83 years old and in fragile health. Mr. Suther has suffered several small strokes and his mobility has been reduced. The purpose for a complete kitchen in the addition is for the convenience of the Suther's and us as we assist them in their old age. The addition is attached and access is available through the garage area to the kitchen in the main house and is on the same level with one step. If Mr. or Mrs. Suther's mobility should be further reduced and they are unable to come to the main house for meals, the need for a fully functional kitchen becomes more acute. We have no plans now or in the future to use the addition for any purpose than it is intended. We plan never to lease the addition and at such time it is no longer needed for a its purpose, the space will be used as a guest area or other uses as part of the main house. Respectfully submitted, f Q ~o Bruce Lewis ~.. Lewis ?l~A Millbridge Road alem, Va. 24153 Enclosure • RIDGE vFNT NML DIDNO ~ ~ d n O U 'F • 7~ K ° n~~Ja eLO e U P N n c. . TRR'1 R1A70-I E%tbiTriJ "" d ! a7 d O ! ::>' a C D * G ~ fDE1'CFDJ ~ o y N n 1 r b~ ~ a r q> I ~ ExleTnao ROGF rDETO~DJ < ` o 0 ~ t h r ~~ ~ tlalbb r O ~ OEAI4AG TRII'1 n'1AT0~ ~ Ewbv ';;::.::: ®® RaramNG WALL • DETQO (VER ~ S N FIEIDI ;:• : ' :: Y n ~ T7J 7'.•' X 3'-O' I IYRQ7bL uur mArclr I -------cwbroa~- ~----- ---------------J-- -- APP'1a0)< FRL GRADE REAR SIDE ELEVATION ~ ~ ELECTRICAL SYMBOLS ~ anEr ~ A tElEPa1C,iJE ~ •. ® CADLE N afLET g' bUlITCN y 1 1 CEIL Nb nOt7~7TED LYaHr FIMU1~ M B~ DL`OF! DELL i• rrDRrs wD Rao tss - w . tlY 1 H' t•,i. UID RJIOtl'tl ' GRADE NEKs1/T, •07111 1 nAl T7 ••. 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ANb ZONING TAX MAP n 56.01-4-16 ~.~~ Ta AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, TUESDAY, AUGUST 18, 1998 ORDINANCE GRANTING A SPECIAL USE PERMIT TO ROBERT LEWIS AND ELAINE LEWIS TO ALLOW AN ACCESSORY APARTMENT IN A R-1, LOW DENSITY RESIDENTIAL DISTRICT, AT 1714 MILLBRIDGE ROAD (TAX MAP NO. 56.01-4-16), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Robert Lewis and Elaine Lewis have filed a petition to allow an accessory apartment in a R-1, Low Density Residential District, located at 1714 Millbridge Road (Tax Map No. 56.01-4-16) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 4, 1998; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on July 28, 1998; the second reading and public hearing on this matter was held on August 18, 1998. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Robert Lewis and Elaine Lewis to allow an accessory apartment in a R-1, Low Density Residential District, located at 1714 Millbridge Road (Tax Map No. 56.01-4-16) in the Catawba Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of ~ 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) Height of the accessory apartment shall be limited to one story. U:\WPDOCS\AGENDA\ZOTRNG\LEWIS.SUP 1 ~~~ (2) Exterior materials will match those of the existing house. (3) Apartment will be occupied by family members only. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONRQG\LEWIS.SUP 2 r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 18, 1998 ORDINANCE 081898-10 TO CHANGE THE ZONING CLASSIFICATION OF A 3.830-ACRE TRACT OF REAL ESTATE LOCATED ON THE EAST SIDE OF ROUTE 419 ACROSS FROM ITS INTERSECTION WITH LOCKE STREET (PART OF TAX MAP NO. 36.19-1-40) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1 TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS UPON THE APPLICATION OF NORTH ROANOKE DEVELOPMENT CORP. WHEREAS, the first reading of this ordinance was held on July 28, 1998, and the second reading and public hearing were held August 18, 1998; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 4, 1998; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 3.830 acres, as described herein, and located on the east side of Route 419 across from its intersection with Locke Street (Part of Tax Map Number 36.19-1-40) in the Catawba Magisterial District, is hereby changed from the zoning classification of C-1, Office District, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of North Roanoke Development Corp. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby 1 accepts: (1) The final site plan shall generally conform with the Master Site Development Plan for ARK Medical Center, prepared by Jerome Donald Henschel, dated June 5, 1998. (2) No access to either the development or to Route 419 shall be made from either Embassy Drive or Governor Drive. (3) Wherever possible, existing vegetation shall be preserved and incorporated into the buffering requirements. Screening and buffering in that area of the development adjoining Tax Map Nos. 36.19-1-36 and 36.19-1-37 shall be Type D, Option 1, buffer yard with a 6-foot stockade fence plus Type E, buffer yard planting. In all other areas, screening and buffering shall comply with the provisions of the Ordinance. (4) Building height shall be a maximum of 35 feet. (5) All parking lot lighting shall be down lit. The poles, including fixtures for the parking lot lighting shall not exceed 25 feet above grade. (6) Freestanding signs shall be monument style and limited to two. No freestanding sign shall exceed 15 feet above grade. Combined square footage shall not exceed .5 feet for every 1 foot of road frontage. A Sign Allocation Plan shall be submitted for approval in conjunction with site plan review. Lighting for freestanding signs shall be with in-ground units or back lit. 2 r (7) Building materials and architecture shall be coordinated throughout the entire complex. (8) A minimum of one medium to large 1'/z' caliper tree for every ten parking spaces shall be planted. Trees shall be planted within landscaped medians, peninsulas or planter islands designed in a way as to channel traffic, facilitate storm water management, and break up long expanses of parking areas. (9) No off premises advertising signs shall be constructed on the property. 4. That said real estate is more fully described as follows: BEGINNING at a point on the easterly right-of-way of Virginia Route 419; said point being at the southwesterly corner of the property of Pinkerton Properties (Tax Map No. 36.19-1-~1); thence N. 71 deg. 03' E. 323.51 feet to a point; thence S. 10 deg. 37' 15" E. 465.73 feet to a point; thence S. 71 deg. 03' W. 386.45 feet to a point on the easterly right-0f--way of Virginia Route 419; thence proceeding with the easterly right-of--way of Route 419 and with a curved line to the left having a chord bearing and distance of N. 5 deg. 18' 02" W. 474.21 feet, an arc distance of 474.72 feet to the point and place of beginning, and containing 3.830 acres. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Harrison to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson 3 NAYS: None A COPY TESTE: Brenda J. Holt , CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 4 \ 1~4~ ~..-,...,,,~~.., gyp` `.\w..._.......Q - - ~~ ~,nROANGK ~ ~ ~,*F. ' ~'" ~N ., ~.,•. ~~ E aq~ e• p 780 , 4 ~ ~.. ~` •., 6 Dy Q r.~ N 9 x 1200 „n~ 630 ~ 6,~'i..~,..',. . - ~~`A~ Q ~4T ~C7'~;;::%i ~ ~ < s ;:::;•~: c 1 0 N~~ PII~ 4L1~~ m ~G~,,, GRS o-. 4 I ~~7~i~i.'i' i7 ~,P~ i'--- l = q• C ` ~y QY \ ,p~tl~~ 629 ~.,o•Sugpr r1f~„~r' .:-` cPaRK "- ~4 <.;:;:..,.c`~ ~ T-~ NORTH __.______. _._.r,__._~ _.__ .__....,_..~____...., _..,_.__.._,_ - i ~ p ~ ' ~ ~ ` O r I.TTAc N' • f~~ ~ x" a 18 ~'~t ~ Z _ ~ u ~,~ . 77 ~9F ~~ _ ~ i ~ ' r ~N s ~ s `~ / a o '~ a b3 } ~~ S 30,' e ~+~• ~ ~ 5yy ~° s • 'S•4 6 ~ ~~ba I m 3S ~I 3p3 ~ '~~ ~ ~ .~ i =i•p ~ ~ ~ 3 ps1 to / Y` N4 ~ 3+ rw ~ a 37 X05 61 f' 4~ ~~ To43 1 • i °~ ~ 3= 16 ~p ~ ~ =oy3 YL ' ~ 4 ~ ~I I a~0' 30=ot1 ~ ~ 28 a ,~ r ~ 6 ~~. ~i ~ z~4 i ~ o~~ '~ I7 tom II ~ 4 ~. _ `~~ 2.~ Ae ~ =p.rlo ~ • ` t „• 18 A ~ I 10 a V~ ~ r ~ ~ $ ~ =pT O ~ ~r=1 9 ~_ ~ =ot~~ot 19 5 ~ 9 ~ 'cjr II a ~ tp $ 23 ° a ~tp 9 tas • " ~ s i • i 'g 2 a~~~.~ -- s ' *4 I r I4 23 H R4 21 ~ ~ / 3f0~~ ~ ~ jell ±~ ~~~ + / (/ a a n ~ I .y 22 O • , j - _ o a• ~~~ p ytpp~ '~iy~ ._... ' apps ~/, ~ _ i ;. - , r }, = ~ .., . .- ;, ~. se ~.....3i ~~f ~..,.y.~.:ri, s ~ ~ L•a.~..i,,..,~ 4 .~.~. _..,,~,....J~;~~"....._.,v<; ~ / / / / ,'~;- _ ~"* DEPARTMENT OF PLANNING NORTH ROANOKE DEVELOPMENT CORPORATION '• AND ZONING TAX MAP # 36.19-1-40 .~ -,„ ... PETITIONER: NORTH ROANOKE DEVELOPMENT CORPORATION ~..~j CASE NUMBER: 24-8/98 Planning Commission Hearing Date: August 4, 1998 Board of Supervisors Hearing Date: August 18, 1998 A. REQUEST Petition of North Roanoke Development Corp. to rezone 3.830 acres from C-1 to C-2 to construct an office/retail development, located on the east side of Route 419 across from intersection of Locke Street, Catawba Magisterial District. B. CITIZEN COMMENTS Glenn Tabor inquired about the C-2 use that is being proposed. He expressed concern with noise, loss of privacy and the fact that C-2 zoning allows a wide range of uses. He stated that there was only 35 feet between the back of his house and the property line of the proposed C-2 use. His house is located on tax map number 36.19-1-36 (3105 Embassy Drive). C. SUMMARY OF COMMISSION DISCUSSION The Commission inquired about the zoning classification of the property located behind the proposed site, stormwater management plan, hours of operation and buffer yard requirements. Staff responded that it is zoned R-1, single family residential and if approved, the parcel will again have two zoning classifications. The two detention ponds, for the proposed use, will minimize flooding problems in the immediate area. Todd Ross wanted more extensive buffering requirements along the property lines that adjoin existing residential homes. Ms. Hooker asked about the recommended proffers regarding lighting, signage and building height. Staff stated that they are more stringent than what is required by code. D. PROFFERED CONDITIONS 1. The final site plan shall generally conform with the Master Site Development Plan for ARK Medical Center, prepared by Jerome Donald Henschel, dated June 5, 1998. 2. No access to either the development or to Route 419 shall be made from either Embassy Drive or Governor Drive. 3. Wherever possible existing vegetation shall be preserved and incorporated into the buffering requirements. Screening and buffering in that area of the development adjoining tax map 36.19-1-36 and -37 shall be Type D, Option 1, buffer yard with a 6-foot stockade fence plus Type E, buffer yard planting. In all other areas, screening and buffering shall comply with the provisions of the ordinance. 4. Building height shall be a maximum of 35 feet. 5. Parking lot poles including fixtures shall not exceed 25 feet above grade. All parking lot lighting shall be down lit. 7s~ 6. Freestanding signs shall be monument style and limited to two. No freestanding sign shall exceed 15' above grade. Combined square footage shall not exceed .5 feet for every 1 foot of road frontage. A Sign Allocation Plan shall be submitted for approval in conjunction with site plan review. Lighting for freestanding signs shall be with in-ground units or back lit. 7. Building materials and architecture shall be coordinated throughout the entire complex. 8. A minimum of one medium to large 1 '/" caliper tree for every ten parking spaces shall be planted. Trees shall be planted within landscaped medians, peninsulas or planter islands designed in a way as to channel traffic, facilitate stormwater management and break up long expanses of parking areas. 9. No off-premises advertising signs shall be constructed on the property. E. COMMISSION ACTION(S) Ms. Hooker moved to recommend approval of the petition with proffered conditions. The motion carried with the following roll call vote: AYES: Robinson, Ross, Hooker, Witt NAYS: None ABSENT: Thomason F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Terrance H mgto ecretary Roanok ounty P anning Commission °' 3 /- PROFFERS North Roanoke Development Corporation 1. The final site plan shall generally conform with the Master Site Development Plan for ARK Medical Center, prepared by Jerome Donald Henschel, dated June 5, 1998. 2. No access to either the development or to Route 419 shall be made from either Embassy Drive or Governor Drive. 3. Wherever possible, existing vegetation shall be preserved and incorporated into the buffering requirements. Screening and buffering in that area of the development adjoining Tax Map No. 36.19-1-36 and 36.19-1-37 shall be Type D, Option 1, buffer yard with a 6-foot stockade fence plus Type E, buffer yard planting. In all other areas, screening and buffering shall comply with the provisions of the Ordinance. 4. Building height shall be a maximum of 35 feet. 5. All parking lot lighting shall be down lit. The poles, including fixtures for the parking lot lighting shall not exceed 25 feet above grade. 6. Freestanding signs shall be monument style and limited to two. No freestanding sign shall exceed 15 feet above grade. Combined square footage shall not exceed .5 feet for every 1 foot of road frontage. A Sign Allocation Plan shall be submitted for approval in conjunction with site plan review. Lighting for freestanding signs shall be with in-ground units or back lit. 7. Building materials and architecture shall be coordinated throughout the entire complex. 8. A minimum of one medium to large 1-%" caliper tree for every ten parking spaces shall be planted. Trees shall be planted within landscaped medians, peninsulas or planter islands designed in a way as to channel traffic, facilitate storm water management, and break up long expanses of parking areas. 9. No off premises advertising signs shall be constructed on the property. Voluntarily submitted, NORTH ROANOKE DEVELOPMENT CORPORATION BY / ~~'~..-~' Z:\WP50\CAROL\REALESTA\NROADEV.PRO:Laf08/10/98 ~_ 3 Staff Report • File No: 24-8/98 Petition: North Roanoke Development Corporation Prepared by: Carol Rizzio Date: July 18, 1998 Part I A. EXECUTIVE SUMMARY This request is generally consistent with the Roanoke County Comprehensive Plan, although somewhat inconsistent with the Rt. 419 Frontage Development Plan which designates this site as office and institutional. The proposed development concept is for a medical complex consisting of office and retail uses related to the medical profession. A C-2 General Commercial designation is requested. • B. DESCRIPTION This is a request of North Roanoke Development Corporation to rezone 3.83 ac. from its current designation of C-1 Office District to C-2 General Commercial District. The purpose of the request is to develop an office/retail medical complex to be called "ARK Medical Center." The site is located in the Catawba Magisterial District on the east side of Route 419 just south of Pinkerton Chevrolet and across from the intersection of Locke Street. C. APPLICABLE REGULATIONS 1. A rezoning classification of C-2 General Commercial District is requested to allow retail within the development. General Commercial Districts are most appropriately found along major arterial thoroughfares which serve large segments of the county's population. The C-2 district permits a wide variety of retail and service related uses. Use & design standards specify lot requirements, setbacks, & structure height. 2. The concept plan shows access to the site located at the existing median cut for Locke St. A commercial access permit from V-DOT is required. All site development regulations are applicable and a site plan review is required. 'r '3 Part II A. ANALYSIS OF EXISTING CONDITIONS Lot Area -The rezoning request of C-2 is for the front half of lot # 36.19-1-40, approximately 3.83 ac. It is currently zoned C-1. The back half of the lot is zoned R-1 and would remain. 2. Description -The entire lot is currently vacant and has an AEP power line right of way running through the middle, just west of the C-1/R-1 line. The front C-1 zoned section is mostly cleared and gently slopes to the southeast and northeast. 3. Access -The portion requested for rezoning has direct access from Rt. 419, with additional possible connections from Embassy Dr. and Governor Dr. 4. Surrounding Neighborhood -The site is bordered on the west by 419, having about a 474' long frontage, on the east by the vacant R-1 zoned portion, on the north by a parcel zoned C-2c owned by Pinkerton Chevrolet, and on the south by a parcel zoned C-1 that is to be included in the ARC Medical Center complex housing only office space. Established single-family residential areas surround the larger area to the east. This section of 419 provides some rural views and vistas. Cove Road, that parallels 419 not too far to the east, has many rural views and vistas of the surrounding area. 5. Drainage -Most of the site currently drains to the southeast corner, with a small portion draining to the northeast corner. The lots adjacent to the southeast corner, at the end of Embassy Drive, have existing flooding problems. B. ANALYSIS OF PROPOSED DEVELOPMENT Use -The proposed use is a cluster development consisting of three office buildings, a medical center, and two retail buildings. 2. Site Layout -The proposed complex would span the front half of lot 40 and the lot directly south, also with a C-1 designation. Retail businesses within the complex would be housed only on the parcel up for rezoning. A total of 6 buildings, 3 on each parcel, are placed throughout the site. Asemi-linear parking lot spans the length of the complex containing the required number of spaces for each building. 3. Amenities -The overall site layout is well done and an amenity to the complex. The addition of medium to large trees planted within islands of the parking area would ensure shaded areas within the complex, and soften the appearance of the buildings. 73 4. Architecture - A concept drawing of the Medical Building shows a one story masonry structure with a red the roof. Traffic Generation/Access -Route 419 in this area is a controlled access right of way. The developer's engineer should insure the proposed entrance is located within the assigned access point of Route 419. The proposed entrance must meet current VDOT standards, including site distance. Also, right and left turn lanes will be required on Route 419. 6. Utilities -Public water is available. Sanitary sewer is not. A sewer line would have to be run about 300 feet, which is common to service a development of this size. This rezoning does not affect the existing public water and sanitary sewer systems. 7. Economic Development Issues -Economic Development categorized this proposal as a business attraction that supports the basic criteria of the economic development mission and is located in an economic opportunity area. 8. Drainage -The Department of Community Development is currently working on a storm drain project for the existing system within the R/W of Embassy Dr. that was mentioned earlier to have drainage problems. This run-off then f discharges into a ditch section along the rear of the residential lots and eventually into another pipe system within Bryon Dr. The proposed Storm Water Management facility will be required to discharge into an adequate channel and this channel will be evaluated to its point of discharge into the Bryon Dr. system. C. Community Meeting A community meeting was held on May 28 and attended by approximately 14 citizens. Mr. Hopper stated that he owns both Tax map Parcels 36.19-1-38 & 40, which are Zoned C-l . He presented his concept of developing 10,000 sq.ft. medical office building, a 5,000 sq.ft. office building, and a 3,500 sq.ft. office building on parcel 40. On parce138 Mr. Hopper proposed to rezone the property to C-2 to allow for a retail establishments in addition to office space. His concept was fora 16,000 sq. ft. retaiUoffice complex and a 3,500 sq.ft. office building. Retail services would be related to the medical profession, such as a pharmacy, medical/outpatient supplies store, or a gift shop. Citizens comments included: - move the retail/office complex from parcel 36.19-1-38 to 36.19-1-40 and rezone this property to C-2 giving the existing residential development more buffer to the retail. - do not allow access from Embassy Drive to Route 419. -lessen the quantity of water that drains from the two properties into the ?- 3 residential neighborhood and overflows the existing sewer system. - lessen the impact of the new development on the neighborhood by installing the proper buffers and lighting. - limit the hours of operation ($:00 A.M. until 9:00 P.M.), Mr. Hopper agreed to the request to move the retail from parce136.19-1-3$ to 36.19-1-40 and has submitted a new site plan. He also agreed to the condition that no access would be made possible from Embassy Dr. to 419. In regards to the drainage and buffering requirements he stated that he would design according to Roanoke County's specifications. The hours of operation were not specifically addressed. At the end of the meeting, Benton Hopper agreed to mail all those in attendance a revised Development Plan and the citizens stated that they were pleased with the agreed changes and requested that the County follow through and monitor the site. C. CONFORMANCE WITH THE COUNTY COMPREHENSIVE PLAN The Roanoke County Comprehensive Plan has this site identified as Transitional. Compatible land use types include: office and institutional, small scale coordinated retail uses, multifamily residential, single family attached residential, and parks. The Rt. 419 corridor Study also identifies the site as Transitional, although it further specifies the site as office and institutional. The land use area Transition encourages orderly development of highway frontage parcels. These areas serve as developed buffers between highways and nearby or adjacent lower intensity land uses. Intense retail and highway oriented commercial uses are discouraged. Among the policies to guide the use and development of land in this category are: prevent haphazard commercial sprawl; coordinate vehicular and pedestrian movement among adjacent sites; provide shared access; and provide strict screening and buffering standards along the rear property lines where frontage development backs up to less intensive residential uses. Part III Staff Conclusions Should the Planning Commission decide to recommend approval of the rezoning request,. staff recommends the following proffers be considered: 1. The final site plan shall generally conform with the Master Site Development Plan for ARK Medical Center, prepared by Jerome Donald Henschel, dated June 5, 1998. f~~ 2. No access will be made possible from Embassy Drive to 419 or into the proposed complex. 3. Within any buffer yard that adjoins a residential area no grading shall be done within fifteen feet of the property line and existing vegetation shall be preserved and incorporated into the buffering requirements. 4. Building height shall be a maximum of 35 feet. Parking lot lighting shall be down lit and shall not exceed 25 feet above grade. 6. Freestanding signs shall be monument style and limited to two. No freestanding sign shall exceed 15' above grade. Combined square footage shall not exceed .5 feet for every 1 foot of road frontage. A Sign Allocation Plan shall be submitted for approval in conjunction with site plan review. Lighting for freestanding signs shall be with in-ground units or back lit. 7. Building materials and architecture shall be coordinated throughout the entire complex. 8. A minimum of one medium to large deciduous 1-1/2" caliper tree for every ten parking spaces shall be planted. Trees shall be planted within landscaped medians, peninsulas or planter islands designed in a way as to channel traffic, facilitate storm water management, and break up long expanses of parking areas. In addition to these proffers the Commission might want to consider a proffer limiting the hours of operation of commercial businesses within the complex. It is staff s conclusion that with these proffers the proposed office/retail medical complex conforms with the County's Comprehensive Plan. Mr. Hopper has been very cooperative and is willing to discuss any proffers that the Commission feels are important. ~~ For. staff use only .~ COUNTY OF ROANOKE DEPT. OF PLANNfNG AND ZONING 5204 Bernard Dr. „ P.0. Box 29800 Roanoke, VA 24018 f 540` 772-2068 FAX (540) 772-21 08 date reteiv d:"~, / received ~. ~ i application fee: Y BZA date, 6~ " placards issued ~ ~ 305 date305 date: 3 L` r Case Number: ?;~:~~:'~~:~:i~i~:;''ll' ~'''~::~'`:'':i:;i~::i:'isi'~`Eiiifi::~'~;i sE~':`iiEisi:''`:isi~;ii;''::~::`:'"'~~~1~~?.i~'~:i::~~:~: ~::;;i:;i; .;,;.;,~r~,~~~~~~:;f;~~~AI~:~~:;:~:.:::E:~z~~:ir:r::;:~~.. ..:.:r::::::~:.~.~::1:::.1J'':~=~~~.'P:~~ ti~:.:~Qc'~sC~:; :::::::::::::: Check type of application filed (c eck a I'that app y ~l REZONING ^ SPECIAL USE ^VARIANCE Applicant's name: North Roanoke Development Corporation Phone:774-0069* Address: 3508 Mudlick Road, Roanoke, VA Zip Code: 24018 Owner's name: North Roanoke Development Corporation Phone: 774-0069 Address: 3508 Mudlick Road, Roanoke, VA ZipCode: 24018 Location of property: Tax Map Number: 36.19-1-:~`~t3;'C oy.}~, East side of U. S. Route 419 Magisterial District: Catawba between Melrose Avenue and I-81 Community Planning Area: Size of parcel (s): Existing Zoning: C__-1 ~ _ R ~g acres Existing Land Use: Vacant sq.ft. Proposed Zoning: C- 2 For Sta/f Use o~~y Proposed Land Use: Office/Retail Use Type: Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? YES X NO IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for ti^~e requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES X NO . ~..I Variance of Sectionls) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. ws v ws v ws v X Consultation X 8 1 /2" x 1 1" concept plan Application fee :.ys X Application X ~<- Metes and bounds description -.X -«« Proffers, if applicable X Justification ~~t Water and sewer a lication X Ad'oinin pp ~ g property owners l hereby certify That l am either the owner of the property or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. Owner's Signature: Foi Staff Use Only: Case Number • • T~ Applicant Benton Hopper, 3508 Mudlick Road, Roanoke, VA 24018 The Planning Commission will study rezoning and special use permit requests to determine the need and justification for the change''in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-37 as well as the purpose found at the beginning of the applicable zoning district classification in the zoning ordinance. Route 419 in the subject area is a four-lane, ..divided highway. As such, this mixed office/retail development in a cluster village setting with limited access is an appropriate land use. The proposed use. would, in its development, provide for an attractive and well thought-out use of the subject property. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. The project conforms to the general guidelines and policies in the Roanoke County Comprehensive Plan in that it would allow for a development of a mixed office/retail use on a major arterial highFray with limited access. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. • The impact on public services such as schools, parks and recreation, fire and rescue would be minimal. Utilities are available to the site and the limited access provided off Route 419 is appropriate. • • • pPOg ~rr.~~ajg `6Ii~ a-1no2~ 'S I1 $ ~ r s <.~~ : • -~ sa :~ _ .._. .__, _. ,.._. ~ e, ~ a x=n =~ ~ _.. aao ~M _ ~.~ ~ ..w.~ ~ ~, o , ~, ~ ~ ~ ~s~ ~ y8 ~ 3un.t~as rx~x~r ~; ~ .~a~ ua,~ ~,~~arpay~ ~~ ° .~ 8,~ ~d • Zau~suaH P LEUOQ auxosat- .,,,~,.,~+° ~ v ~ r ~ ~~ Z ,q 7 ~~ ~Ic ~~ ~ N a WZ~ I - - - ~ j og iy ooa _ o^ `~~`' ~ '~ ' ' °i a a v o ~ ati~ <11 e~ ~ ~ / . 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S ~ a s +*~~ 34 f ~f ~~bo*SI ~~ 1 m 35 41 ~~' -~~ ~ ~ ~ r St4~ 07 ~ ~ 3pA1 r° r!~ Y 14 r 4 r~° \ i a. ~, 2 37 ,of ~ ~ ~~ =043 ~ sr~f ~ '~ ~ ~ / 29 ~ ~\ r ~f1 4f ; 13.4. ~ '3:T3o - d e ~ ~,: g~• 38 ~ r ~ 3 ~ 4 t ~3?j r° , =0=11a`aa ,~ . ~ _ % ~ ~o`w~ 2.~ Ao ~ =Q40 ~ • ~. t n • + 18o=f d 1 10 ~ `~ ' ! $ t ~ 'S = O ~ r =1~ '' ~ faf~~~ 19 S '~ g ~ `l•~ rr ~ 8 25 s =0 p , .o 4 ~ ~to~'~`x 8 ' *4 i C + ~ ra ?~ N ~! . e ~4 t ? ~ tort'' etal•t.N b t0 ao • ,ate ~~\'L 23 N R4 21 f ~ s 3 io~f ~ ~ to+~ ~ s Zoc 9 ' ~ m C<. ~~~ N ytOff p~ 9'. © ,~p'i r _. t i ,. .: :,. ... ~ - - 11245 r ~~~_ „~,.•'"~"'~°~~, \ v' ~,' -.Q~¢~ ~..,ROANGKEa `F`C N <y ~~ °'fip~• y p~ 780 '... x 1200 r e~~N ~ 630 \ ,r.,o qr ~, f ~ N rm- P I ~ ~ <~?,~ ~ d ~Gy v G RH ~ ~ Bq~ ~ Za' gyDP 1 7 ~ v°'' { _ = ~ s~ao ,,,;r~ ,~ bA ~~ ~ h~ ~` ~ 1~7'~':.•~: c rv QY \ ~~~~ 629 . ~ 4 \~: ''' I `~ ~r •i~J•~ ` R~-s l~'~ FID. \? ~ ~ ~ ~ ~~ ~ ~ 1 ~ ,~ t:• .::~.•...; R NO ~ / , ~``+„`..' ~` WALTER R D. ~ N. 1'1 _ ~"* DEPARTMENT OF PLANNING NORTH ROANOKE DEVELOPMENT CORPORATION _~ t AND ZONING TAX MAP # 36.19-1-40 • '' .. ~, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 18, 1998 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 3.830-ACRE TRACT OF REAL ESTATE LOCATED ON THE EAST SIDE OF ROUTE 419 ACROSS FROM ITS INTERSECTION WITH LOCKE STREET (PART OF TAX MAP N0. 36.19-1-40) IN THE CATAWBA MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF C-1 TO THE ZONING CLASSIFICATION OF C-2 WITH CONDITIONS UPON THE APPLICATION OF NORTH ROANOKE DEVELOPMENT CORP. /= 3 WHEREAS, the first reading of this ordinance was held on July 28, 1998, and the second reading and public hearing were held August 18, 1998; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 4, 1998; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 3.830 acres, as described herein, and located on the east side of Route 419 across from its intersection with Locke Street (Part of Tax Map Number 36.19-1-40) in the Catawba Magisterial District, is hereby changed from the zoning classification of C-1, Office District, to the zoning classification of C-2, General Commercial District. 2. That this action is taken upon the application of North Roanoke Development Corp. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: U:\WPDOCS\AGENDA\ZONING\NORKE.RZN 1 ~3 (1) The final site plan shall generally conform with the Master Site Development Plan for ARK Medical Center, prepared by Jerome Donald Henschel, dated June 5, 1998. (2) No access to either the development or to Route 419 shall be made from either Embassy Drive or Governor Drive. (3) Wherever possible, existing vegetation shall be preserved and incorporated into the buffering requirements. Screening and buffering in that area of the development adjoining Tax Map Nos. 36.19-1-36 and 36.19-1-37 shall be Type D, Option 1, buffer yard with a 6-foot stockade fence plus Type E, buffer yard planting. In all other areas, screening and buffering shall comply with the provisions of the Ordinance. (4) Building height shall be a maximum of 35 feet. (5) All parking lot lighting shall be down lit. The poles, including fixtures for the parking lot lighting shall not exceed 25 feet above grade. (6) Freestanding signs shall be monument style and limited to two. No freestanding sign shall exceed 15 feet above grade. Combined square footage shall not exceed .5 feet for every 1 foot of road frontage. A Sign Allocation Plan shall be submitted for approval in conjunction with site plan review. Lighting for freestanding signs shall be with in-ground units or back lit. (7) Building materials and architecture shall be coordinated throughout the entire complex. U:\WPDOCS\AGENDA\ZONING\NORKE.RZN 2 T3 (8) A minimum of one medium to large 1'~" caliper tree for every ten parking spaces shall be planted. Trees shall be planted within landscaped medians, peninsulas or planter islands designed in a way as to channel traffic, facilitate storm water management, and break up long expanses of parking areas. (9) No off premises advertising signs shall be constructed on the property. 4. That said real estate is more fully described as follows: BEGINNING at a point on the easterly right-of-way of Virginia Route 419; said point being at the southwesterly corner of the property of Pinkerton Properties (Tax Map No. 36.19-1-41); thence N. 71 deg. 03' E. 323.51 feet to a point; thence S. 10 deg. 37' 15" E. 465.73 feet to a point; thence S. 71 deg. 03' W. 386.45 feet to a point on the easterly right-of-way of Virginia Route 419; thence proceeding with the easterly right-of-way of Route 419 and with a curved line to the left having a chord bearing and distance of N. 5 deg. 18' 02" W. 474.21 feet, an arc distance of 474.72 feet to the point and place of beginning, and containing 3.830 acres. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\NORKE.RZN 3 __..-- /1 Roanoke County Department of Community Development Memorandum TO: Board of Supervisors FROM: Terrance L. Harrington, AICP County Planner DATE: September 14, 1998 RE: Withdrawal of Special Use Permit Application for Used Car Lot; The Hertz Corporation The Hertz Corporation has withdrawn their Special Use Permit application for a Used Car Lot located at 5423 Williamson Road. This request was tabled by the Board on August 18, 1998 after questions were raised on whether or not the Hertz Corporation was a legal applicant for the Special Use Permit. Hertz signed the SUP application as °Lessee" of the property. We have determined that the Hertz Corporation was a legal applicant as they had entered into an agreement to lease the property from Dr. Wayne Fralin subject to the approval of the SUP. This agreement was set to expire on August 20, 1998, two days after the Board's expected action. According to the Hertz Corporation, Dr. Fralin had apparently also entered into a contract to sell the property to Jack Huang subject to the disapproval of the SUP or the expiration of agreement to lease. Hertz was not aware of this agreement until after August 18th when they attempted to determine why Mr. Huang said he was a contract purchaser of the property. Because Dr. Fralin had entered into this agreement to sell, Hertz Corporation decided that they were no longer interested in this property, and they will continue to pursue other sites for their used car sales lot. Please let me know if you have any questions c: Mary Allen Paul Mahoney EP - ~, .'''?~ c : 42PM PP,OP P,EAI, ES 'A'''E rd0, 0409 P, The Herta Coroarat/on ??5 Brae Bau/e~rd, i~nY RM~ i1(~ 07S5B-0713 Sept. 1S, 1998 John F, Muuphy Associate Planner County of Roanoke Department of Planning and Zoning 5204 Bernard Drive Roanoke, Va, 24018-0798 Re: 5423 Williamson Road Roanoke, Va, .Dear Mr. Murphy, This is to advise yon that The hertz Corporation is no longer interested in pursuing a Special Use Permit for the above referenced location. Please withdraw the application t~vhich was submitted. 1 wish to thank you and tho other Counts, personnel who assisted in the submission of the application. Sincer ly, Kenneth J. Kramer Manager, Real Estate Tel: 201-307-2144 Fae: Z01-30?-2689 Heru~gnt3 Port7k acrd other Ane C2Y5 r- ~i PETITIONER: THE HERTZ CORPORATION CASE NUMBER: 25-8/98 Planning Commission Hearing Date: August 4, 1998 Board of Supervisors Hearing Date: August 18, 1998 A. REQUEST Petition of The Hertz Corp. to obtain a Special Use Permit to operate a used automobile dealership, located at 5423 Williamson Road, Hollins Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION Mr. Witt asked about the condition fora VDOT commercial entrance permit and if site plan review is required. Staff responded that the commercial entrance permit will be required and the condition will support the requirement. Staff also responded that a sketch of the landscaping will be required for review, but no other site plan review will be required. D. RECOMMENDED CONDITIONS 1. The required landscape planting strip between the vehicle display area and the street right of way shall be designed and built to establish a controlled commercial entrance which meets Virginia Department of Transportation (VDOT) standards. 2. A VDOT commercial entrance permit shall be required. E. COMMISSION ACTION(S) Mr. Ross moved to recommend approval of the petition with conditions. The motion carried with the following roll call vote: AYES: Robinson, Ross, Hooker, Witt NAYS: None ABSENT: Thomason F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report Other Terrance Harri ton, S etary Roanoke Co my Planning Commission ~, County of Roanoke Department of Planning and Zoning Memorandum • To: Planning Commission From: David Holladay Date: August 4, 1998 Re: Hertz Corporation Special Use Permit for Used Automobile Dealership T-4 The Hertz Corporation requests a Special Use Permit to operate a used automobile dealership at 5423 Williamson Road, in the Hollins Magisterial District. The site is zoned C2, General Commercial, and is surrounded by commercial businesses along Williamson Road. The front portion of the property which Hertz Corporation would rent is developed with a 10,000 square foot, one story building, and approximately 13,000 square foot paved parking lot. The property was previously used as a furniture store. The Roanoke County Zoning Ordinance lists the following use and design standards for used automobile dealerships: Outdoor display areas in conjunction with automobile sales shall be constructed of the same materials required for off-street parking areas as required in Public Street and Parking Design Standards and Specifications. 2. A ten-foot planting strip shall be provided adjacent to any public street right-of--way. Within this planting strip, one large deciduous, large evergreen or small deciduous tree shall be planted every thirty (30) linear feet. Such planting materials shall otherwise comply with the landscaping requirements contained in Section 30-92. 3. The storage and/or display of motor vehicles in the planting strip required above shall be prohibited. 4. Exterior display or storage of new or used automobile parts is prohibited. 5. Any vehicle which is missing major mechanical or body parts or have been substantially damaged shall be placed in a storage yard. The storage yard shall be fully screened from public view and shall be set back at least one hundred (100) feet from any adjoining residential district. T-Y In order to meet the design standards for the required landscape planting strip, some improvements to the front of the property will be necessary. An 18' X 18' concrete pad exists in front of the building. The pad is directly adjacent to the street right of way. If Hertz Corporation wishes to use this area to display vehicles, then some concrete would need to be removed in order to install the required landscape strip. If any additional vehicle parking is developed in front of the building which requires additional pavement to be installed, then Roanoke County engineering staff must be consulted to determine possible stormwater management requirements. The entrance to the parking area is paved the entire width of the parking lot. The Virginia Department of Transportation (VDOT) has commented that the open entrance must be redesigned to a controlled entrance in order to meed current VDOT standards. VDOT will require a commercial entrance permit due to the change in use of the property. Other than the uncontrolled entrance, the site appears suitable for the proposed use. The existing building has asales/showroom area, and office space, plus garage and storage area with overhead doors. The existing parking area will serve as the vehicle display area. Since the proposed use is only for the front of the property, screening and buffering is not required. Site plan review by Roanoke County staff will not be required, although a drawing will be required by VDOT for the entrance improvements. A sketch for the landscape planting strip maybe submitted to the Department of Community Development for review and comment by planning staff. Developing a controlled entrance, in conjunction with establishing a new landscape area, will improve the safety of the parking lot access, as well as improve the appearance of the property. Staff recommends the following two conditions for the special use permit: The required landscape planting strip between the vehicle display area and the street right of way shall be designed and built to establish a controlled commercial entrance which meets Virginia Department of Transportation (VDOT) standards. 2. A VDOT commercial entrance permit shall be required. • COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard t~r.-_ P.O. Box 29800 ' Roanoke, VA 24018 ( 54a~ 772-2osg PAx (540 1 772-2 ~ 08 For staff use only dater ceiv d•' received by: ~ ~~ ~~ ~r--M ~~~ n tee: o appiiea ti PClE A dare : ~ ~ p -7fJ , d6 to C~c ~ I I placards issued: 805 ate: ~ QQ ~g5~ ~ ~ p Case Number: ~ ~~- --=~~ - --~ ,~' C~ i Q ~~ P • Check type of application filed (check all that apply}: a REZONING Eel SPECIAL USE ^VARIANCE Applicant's name: The Hertz Corporation Phone: 201-307-21 Address: 225 Brae Blvd. •• Zip Code: 07656 Park Rid e, N.J. 07656 Owner's name: 5423Williamson LLC Phone540-992-112 Address: c/c Dr. Wayne Fralin Zip Code: 24083 4 W R D ville Va. Location of property: Tax Map Number: 3 8.10 - 7 - 3 3 5423Williamson Road Roanoke,Va. t~.lagisterial District: Hollins Community Planning Area: peters Creek Size of parcel {s}: Existing Zoning: C-2 Commercial .5 acres Existing Land Use: Furniture store 22 , 100 sq.ft. :._~::: ;i: :~: ~~~~' Proposed Zoning: ................ f _ . ...... ~~ scarf use o~~• Proposed Land Use:The display and saleof used cars formerly Use Type: utilized in the Hertz rental fleet. Ooes the parcel meet the minimum lot area, wi~t~, and frontage requirements of the requested dist::c;? YES x NO IF N0, A VA';A.;lCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for t` a requested Use Type? YES X NO 1F NO, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proff~re~ with this request? YES NO '.t: s~:s .~• :;:::: 's~ Variance of Sections} of the Roanoke County Zoning Ordinance in cr__r ;o: Is the application complete? Please check if enclosed. APPLICATION WELL I~OT BE ACCEPTED IF A~`'Y OF THESE ITEMS ARE MISSING OR (NCOMPLE T E. ws v wi • v ws v Consultation 8 1 /2" x 1 i ' concept plan Application fee Application '`..~ Metes and bounds description .; Proffers, if appl;cabie ~,~; Justification =.s Water and sewer application Adjoining property owners l hereby certify that / am either t e own r o the property or the owner's agent or contract purchaser and am acting with the know/ed d co e of rna owner. Lessee KE.vNET7~ d %[~RAh f/~ - FA[ ESTATE, i9,r+A~ E i~ 64 r ~~ -, The Hertz Corporation 225 Brae Bou/e yard, Park Ridge, NJ 0 7656-0 713 June 25, 1998 John F. Murphy Associate Planner County of Roanoke Department of Planning and Zoning 5204 Bernard Drive Roanoke, Va. 24018-0798 Re: 5423 Williamson Road Roanoke, Va. Dear Mr. Murphy, Enclosed is an application for a Special Use permit for the above referenced property. Also enclosed is a check in the amount of $40.00 for said application. Hertz has an agreement to lease this property. I will forward a copy of this application for the owners signature and send it to your attention. Please advise if you need any further information and when an appearance is required. Sincerel , Kenne J. Kramer Manager, Real Estate Tel: 201-307-2144 Fax: 201-307-2689 • Hertz rents Fords and other fine cars rerrtGi~, i~9 Fi-o%i~ PIOP B l-fy I S /5~ /7'W-~- /30 O Sa, _T _ n -~ v-- o D ' Q Q 0 ~ -~ h 0 N f i ---,~ ,c~ exis~ii~9 c.B. a//y, ~. ~ ~ M -.- _ ;? n ~ ~ ~ ~ I _ n 1 ~ - .> ~ f -_I ~SQpvre y~ifriY~ --OSQo~nle 4~ o5mit~i r ~~- ~' i o ~_ Z S - _. - _.. o f ,.- 2~ z~ G/aJS o _ .. ~1 or~o V - - --- I - ~ ~ s I T-Y WILL/RMSON RD AD • PLAT FOR OLCIE E . FRAL/N er acs of O. 597 AG,2E TRACT ON {~1//LL/HMSO~I! ~20AD .20RNOX6 GG., /A• ~~o% /_ 20 ~ it/ev 27, /9Z5 By T. P. Pei~ar ~ Son En_y,:,eers ~ ,~u,,,Qyort IVAC $, MARINE CORD ~"~ ~ ~A1P1.E RESERVE CENTER 'f~~"~ PfN ECOS~'AL. ' ;:; ~~~'~,JQM NOLJNESS.' t~ E'%~ 3 W6T N N CHUB y+ttt T's ~~ ~ t t t } (J/J ~~ ~` BLUf R106c' ~.%O, ~S' ~ tt M£MGR~ALt O ~ LA AtAISON tGRRDEtdS r7 `au couR~rEr~t t t+ fl~ , \ ~g ~ t art t } ~ ~ ~ E\ 'ALICE TO E w Z~ ~. AIRPORT 0. ~ ~ S !Utvl ~ riEL ~~ a' F'~ 1~1~8 -, ~~ N w ~ ~V~~l~il neu .~ ~~nr A _ +" * DEPARTMENT OF PI.ANNIIv'G a. _~ ~ AND ZONING ,~ . ,,,, ~ °~ o ~I HERTZ SITE TAX PAP # 38.10-7-33. ~T`I NORTH Ty AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18,1998 ORDINANCE GRANTING A SPECIAL USE PERMIT TO THE HERTZ CORP. TO OPERATE A USED AUTOMOBILE DEALERSHIP AT 5423 WILLIAMSON ROAD (TAX MAP NO. 38.10-7-33), HOLLINS MAGISTERIAL DISTRICT WHEREAS, The Hertz Corp. has filed a petition to operate a used automobile dealership located at 5423 Williamson Road (Tax Map No. 38.10-7- 33) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 4, 1998; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on July 28, 1998; the second reading and public hearing on this matter was held on August 18, 1998. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to The Hertz Corp. to operate a used automobile dealership located at 5423 Williamson Road (Tax Map No. 38.10-7-33) in the Hollins Magisterial District is substantially in accord with the adopted 1985 Comprehensive Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The required landscape planting strip between the vehicle display area and the street right-of-way shall be designed and built to establish a controlled commercial entrance U:\WPDOCS\AGENDA\ZONRJG\HERTZ.SUP `~ which meets Virginia Department of Transportation (VDOT) Standards. (2) A VDOT commercial entrance permit shall be require. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCSWGENDA\ZGMNG\IE;RTZ.SUP 1 ~iiiiiuiiiiiiiiiiiiiiiiiiiiii~iiii~~iuiiii~iuiiiii~iiiiiiuiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~~~~ l AGENDA ITEM NO. ~" _ = _ APPE CE REQUEST _; __ PUBLIC HEARING `ORDINANCE CITIZENS COMMENTS - 1 ~ suB~ECT: ~ ~~~'c ~ a ~~~ ' ~~~ r ;~ ~~~ ~r~ ~~ z = I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. __ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: -_ s s ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to do otherwise. _ __ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. c ^ All comments must be directed to the Board. Debate between arecognized c speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments c vnth the clerk. ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TD REPRESENT THEM. _ c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c - _ NAME ,~,~, ~ n ~. ,~ ~; l~ ' /,~ ,~.~ -_ ADDRESS ~c~ ~ - - _ _ __ _ PHONE _ ~ i/C~ ~ ~ C-~ `~j ~~ "~ Iillllillllllllilliliillilllllilllllllillllllllllllllllll{Illillilllllllillllllllllllilliillilllllllllllllllitllllllliillliillllm Uilllllllllllllllllllllllllllllllllilllllliilllllllllililllllllllllliilllllillllllllllllllllllllllllilillllllllillllllillllllllllj~ - - = _ AGENDA ITEM NO. ~~ c c APPE CE REQUEST PUBLIC HEARING ORDINANC E CITIZENS COMMENTS s ~ ~ ~ ~ ~ suBJECT: s ~e ~ ~; P r ~ .~~ 3 ~l~ ` iarn~'1 = I would like the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED _ _ BELOW: _ ___ ^ Each s Baker will be even between t ree _ P g~. ,. to five minutes to comment whether speaking as an individual o re "~"resentati~ The Chairman will decide the time limit based on the num er oI`cit`izens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. _ .- ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. _ ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. _ ^ Both speakers and the audience will exercise courtesy at all times. _ ^ _ Speakers are requested to leave any written statements and/or comments with the clerk. - ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _' c -_ __ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ ~~~- Sk«j~~ ; s ~L~t~{-~o-:2~1 ~ ~`~~/~s~9f- lie ~~~ ~,.1 ~~Prcc~4 .T-l~.~z ~o _ 7~ .~ X. _ / , NAME ~~~r .~In ~ ~.~ s - ADDRESS 13 D ~ r a ~' S f /~ cKs,~ ~ - `~ ~ R PHONE (~~v) 1S1 - Sf~B~ fililllllllllllllililllllllllllllllilllllilll Illllllllllililllllllillilillllillllllllillilllllllilllllllllllllllilllllllliiliillllm _y - t ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 18, 1998 ORDINANCE 081898-11 TO CHANGE THE ZONING CLASSIFICATION OF A 5.4-ACRE TRACT OF REAL ESTATE LOCATED IN THE 5800 BLOCK OF STARKEY ROAD (PART OF TAX MAP NO. 87.18-2-24) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF I-2 TO THE ZONING CLASSIFICATION OF I-1 WITH CONDITIONS UPON THE APPLICATION OF VIRGINIA VARSITY TRANSFER, INC. WHEREAS, the first reading of this ordinance was held on July 28, 1998, and the second reading and public hearing were held August 18, 1998; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 4, 1998; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 5.4 acres, as described herein, and located in the 5800 block of Starkey Road (Part of Tax Map Number 87.18-2-24) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of I-2, Industrial District, to the zoning classification of I-1, Industrial District. 2. That this action is taken upon the application of Virginia Varsity Transfer, Inc. 3. That the owner of the property has voluntarily proffered in writing the 1 following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The buildings and doors to the storage buildings will not be the colors red or orange. 4. That said real estate is more fully described as follows: BEGINNING at Corner #1, said point located on the northerly right-of-way of Starkey Road (Virginia Secondary Route 904) said point also being the southeasterly corner of Tract 1A (PB15, page 68); thence leaving Starkey Road and with the easterly boundary of Tract 1A, N 15 deg. 05' 59" E. passing the northeastern corner at approximately 412.00 feet, in all 440.32 feet to Corner #2, said point located on the easterly boundary of Tract 1 B (P611, page 151); thence continuing with Tract 1 B for the following 3 courses; thence continuing with Tract 1 B for the following 3 courses; thence with a curve to the left, which said curve is defined by a delta angle of 39 deg. 24' 02", an arc length of 171.92 feet, a radius of 250.00, a chord of 168.55 feet and bearing N. 4 deg. 36' 02" W. to Corner #3; thence with a curve to the right, which said curve is defined by a delta angle of 39 deg. 24' 02", an arc length of 206.30 feet, a radius of 300.00 feet, a chord of 202.26 feet and bearing N. 04 deg. 36' 01" W. to Corner #4; thence N. 15 deg. 05' S9" E. 465.19 feet to Corner #5, said point located on the westerly boundary of original Crescent Heights Subdivision (PB 1, page 256); thence leaving Tract 1 B and with Crescent Heights, S. 35 deg. 52' 28" E. 1266.16 feet to Corner #6, said point located on the northerly right-of-way of Starkey Road (Virginia Secondary Route 904); thence leaving Crescent Heights Subd. and with Starkey Road, s. 75 deg. 30' 29" W. 53.70 feet to a point being the southeasterly corner of proposed New Tract IIA (7.696 acre parcel); thence leaving Starkey Road and with 4 proposed new division lines surrounding New Tract IIA, N. 35 deg. 52' 28" W. 599.41 feet to a point; thence S. 77 deg. 39' 54" W. 403.27 feet to a point; thence with a curve to the left, which said curve is defined by a delta angle of 37 deg. 23' 02", an arc length of 195.74 feet, a radius of 300.00 feet, a chord of 192.29 feet and bearing S. 03 deg. 35' 32" E. to a point; thence S. 15 deg. 05' 59" W. 409.32 feet to a point, said point located on the northerly right-of-way of Starkey Road (Virginia Secondary Route 904); thence with said Starkey Road and leaving the southwesterly corner of proposed New Tract IIA with a curve to the left, which said curve is defined by a delta angle of 4 deg. 32' 56", an arc length of 58.85 feet, a radius of 741.20 feet, a chord of 58.83 feet and bearing S. 73 deg. 17' S6" W. to Corner #1, the place of Beginning, and containing 5.385 acres. 5. That this ordinance shall be in full force and effect thirty (30) days after its 2 final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Harrison, Nickens, Johnson NAYS: None A COPY TESTE: Brenda J. Holt , CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney 3 ~~~~ f ~'P x I ~ _ ~ARKEY D 0 r 3 F v 24.1 6.83 Ac • .~, ~ ~~ ~%'i ~,' p/8 . .,~ V ; ,,d;•~ ,,.y. ~{ I ) i!S At ~? _ ~ yes ~A• Ti ~S a 13 l00 Ac m J 14 ~ ~ ~ C00 Ac w 0 a•c IS h L00 Ac . t ~. r _ 4` f 1'~ •e1T „ I 16 ~ - ~7as j : 2_a .~o.e C o 33 I 'r .. ~ ~ ~ ~ 17 ~' ~ f ~ C00 ac - ,t ~s3.1 `y (j S2 A A a r ~~ '„ we a.4• 18 ~ . Ise Ins- N ~ - / ~ '~ - 0 S I ~~~ _ ~ J~~ ~6 f1 A ~ ~ I 20 A N ~ ~ 1e6e • h s''' /'~ ' 0 50 A 'b1 114 21 l 1A `~ N '. / 24 ~ '~ j ~ ~ ~ h 1~' ~ I 13.08 Ac S ~ po I ~' 4& f ~I es ~ss.~~ ~ 4 COQ Ae ~ ~ e i ,~ n f°` ° ~ +~~ X ' 23 ,. oa.:. ~, ~ a 4J m . -3 _ e 6~+~ 'w '~ 4b t .. ' :;. ~~ w ~~r _ ; w9p , ~,. .:. r ~ / _, .~ ~/ ~ I A• .r~~ '.i'. .,..._ f ~ I >~. . .. -r~~) ,. 1 ....._~.__. ..,,.4--- ,,.. .. 1 DEP.~RiT OF' PL.ANNTh'G - .. - ~ LUGA~lARS TTY TRANSFER SITE • •t1AID ~ON~~iG ,'•• TAX MAP # 87.18-2-24 . ... ~1:1~ ... . '~.,.. PETITIONER: VIRGINIA VARSITY TRANSFER CASE NUMBER: 26-8/98 Planning Commission Hearing Date: August 4, 1998 Board of Supervisors Hearing Date: August 18, 1998 A. REQUEST Petition of Virginia Varsity Transfer Inc. to rezone 5.4 acres from I-2 to I-1 and obtain a Special Use Permit to construct amini-warehouse, located in the 5800 block of Starkey Road, Cave Spring Magisterial District. B. CITIZEN COMMENTS None. C. SUMMARY OF COMMISSION DISCUSSION Mr. Ross asked the applicant to describe the various phases of the project. John Lugar, president of Virginia Varsity, discussed the phasing for the project and the proposed color scheme envisioned. D. PROFFERED CONDITIONS 1. The buildings and doors to the storage buildings will not be the colors red or orange. E. COMMISSION ACTION(S) Mr. Witt moved to recommend approval of the petition with the proffered condition. The motion carried with the following roll call vote: AYES: Robinson, Ross, Hooker, Witt NAYS: None ABSENT: Thomason F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report Other Terrance Har ' gton, retary Roanoke C unty Planning Commission STAFF REPORT ~~ PETITIONER: John Lugar/Virginia Varsi#y Transfer Inc. PREPARED BY: John Murphy CASE NUMBER: #26-8198 DATE: 8!4198 PARTI A. EXECUTIVE SUMMARY This is a conditional request to rezone 5.385 acres from I-2 Industrial to I-1 Industrial and obtain a Special Use Permit in order to construct and operate mini-warehouses. The area of the proposed rezoning and Special Use Permit is a 5.385 acre section at the rear of a total 13.081 acre parcel currently operated as Greenbrier Nurseries Inc. The subdivision and sale of the parcel is pending the approval of the rezoning and Special Use Permit. The applicant has proffered that the buildings and doors to the storage buildings will not be the colors red or orange. The complete project also includes the construction and operation of a separate transfer and storage business on the same property. The proposed development is consistent with the Principal Industrial designation of the Comprehensive Plan. B. DESCRIPTION Petition of John Lugar of Virginia Varsity Transfer, Inc. to rezone 5.385 acres from I-2 to I-1 and obtain a Special Use Permit to construct mini-warehouses, located in the 5800 block of Starkey Road, behind Greenbrier Nurseries, located between the railway tracks and Crescent Blvd., in the Cave Spring Magisterial District. C. APPLICABLE REGULATIONS Mini-warehouse facilities are permitted only by Special Use Permit in the C-2 and I-1 zoning districts. The Use and Design Standards are numerous and include a minimum lot size of two acres, a minimum front yard setback of 35 feet, the prohibition of security fencing or gates within the front yard setback or buffer yard, and the prohibition of any cubicle doors facing residentially zoned property. The following uses are prohibited: tenant or commercial auctions or garage sales; servicing of motor vehicles, boats, trailers, lawn mowers or other similar appliances; the operation of power tools, spray-painting equipment, table saws, lathes, compressors, welding equipment, kiins or other similar equipment; the storage of combustible, explosive or hazardous materials and operating a moving and storage business. Site design standards include minimum 26-foot wide interior driveways when cubicles open onto one side only and minimum 30-foot wide interior driveways when cubicles open onto both sides to accommodate loading and unloading at the individual units. Adequate turning radiuses shall be provided where appropriate for vehicles at least 30 feet long. A 10-foot wide landscaped area consisting of small evergreen trees and shrubs bordering the outdoor storage of motor vehicles, trailers, and recreational vehicles shall be provided. Accommodations for alive-in manager shall be permitted. A commercial entrance permit will be required by VDOT. Site plan review shall be required to ensure compliance with County regulations. The subdivision and urchase of the property is pending the approval of the proposed rezoning P and Special Use Permit. 2 ~-- PART 11 A. ANALYSIS OF EXISTING CONDITIONS Location -The property is located at the rear of Greenbrier Nurseries Inc. property, in the 5800 block of Starkey Road (Rt.904) between Merriman Road (Rt.613} and Crescent Blvd.(Rt.632). The site is in the Cave Spring Community Planning Area and urban services are available. TopographyNegetation -The site has a "pyramid-like" shape with the peak pointing generally to the north- northwest direction, with the base somewhat parallel to Starkey Road. The elevation of the property gradually increases from the southwest point at the pyramid base to the center of the property and levels out. There are some mature Virginia Pines and White Pines at or near the eastern property line with the remainder of the site covered in grass and scrub. Parallel to the eastern property line, interior to this property is a 30 foot gas easement. This easement adjoins the R-1 properties that front on Crescent Blvd. Screening and buffering requirements between this site and the R-1 zoned properties will need to be evaluated during site plan review process due to the easement and topographical changes. The actual site of the proposed mini- warehouses and Virginia Varsity Transfer building is above the F.E.M.A. 100 year flood plain. The vehicle access to the site from Starkey Road on the western property line, however crosses Back Creek Tributary `B' which is a studied stream and an access bridge would have to be constructed to handle a 100-year storm. Surrounding Neighborhood -Low density residential (R-1) Crescent Heights Subdivision borders the subject property on the east and northern tip. To the south is a C-2 commercial garden center and to the west is the Rockydale Quarries Corporation, zoned I-2 Industrial. A 30-foot gas easement, follows the entire eastern property line on the subject property. B. ANALYSIS OF PROPOSED DEVELOPMENT Site LayoutlArchitecture -The applicant is proposing six separate buildings. included in the layout is the two-story office /storage building for Virginia Varsity Transfer, of approximately 5000 square feet, with five other buildings for mini-warehouse use. In the first phase of development the applicant proposes to construct the office building along with a double sided, two-story mini- warehouse building as well as a single sided, one story mini-warehouse building both located closest to the office building as shown on the site plan dated July 14,1998, prepared by Lumsden Associates. In the second phase, two more mini-warehouses are proposed to be built, including a one-story building and atwo-story building located between the office and the eastern property line. The last phase would include the three-story climate controlled building located parallel to the western property line. The applicant is proposing a total of approximately 500 storage units by the final phase. Access -The vehicle access for the proposed project is shown at the southwestern edge of the property line intersecting Starkey Road. A commercial entrance permit will be required by VDOT. Plans show a 24 foot wide access drive serving the site. Construction standards require a Category 1(paved) surface for driveways, traffic aisles, and parking areas of 15 or more spaces. Abridge engineered to handle a 100 year storm would need to be constructed to cross the Back Creek Tributary'B', which is a F.E.M.A. studied flood area. r-~ Community Meeting - A community meeting was held on July 6, 1998 at the Penn Forest Church of Christ to describe plans to the neighbors of the proposed project. Representatives from Virginia Varsity Transfer, Lumsden Associates, County planning staff and representatives from Economic Development were available to present plans to the community and field questions from the neighbors. The primary concerns voiced at the meeting were: increased traffic on Starkey Road and the hours of operation for both the transfer and storage business and the mini- warehouse business. The hours of operation for the businesses have not been established to date. Traffic Generation- The 1994 ADT on Starkey Road between the intersections of Merriman Road (Rt. 613) and Crescent Blvd. (Rt. 632) was 3936 vehicles. The Virginia Varsity Transfer business has approximately 30 employees that generally report to the office between 7:30 and 8:00 am. The proposed mini-warehouse operations does not appear top have any "peak hours" to significantly increase traffic during any specific time period. On average Virginia Varsity Transfer operates five (5) moving trucks per day in summer months and three (3} trucks per day during the winter. Fire & Rescue/Utilities -The Utility Department reports that public water and sewer is available to the site. Fire and Rescue reports no significant impact on current services. C. CONFORMANCE WITH COUNTY COMPREHENSIVE PLAN The subject property is designated Principal Industrial by the 1985 Comprehensive Plan. This designation encourages warehousing and storage uses. The proposal is consistent with policy I-1 (maximize opportunities for Industrial Development) and policy I-2 (cluster industrial sites within Principal Industrial areas). D. CONFORMANCE WITH COUNTY DEVELOPMENT STANDARDS The proposed project will comply generally with the zoning ordinance. The Zoning Administrator has provided an opinion that the transfer and storage business may be permitted on the same parcel with the proposed mini-warehouses, pending approval of the rezoning and Special Use Permit, provided the two (2) businesses are operated separately and physically separated by fencing. Review and approval of site and building plans, erosion and sediment control and storm water management will also be required. PART III A. STAFF CONCLUSIONS The applicant proposes to relocate his existing transfer and storage business to Roanoke County, and develop a new mini-warehouse facility. The applicant has proffered the condition that the buildings and doors #o the storage buildings will not be the colors red or orange. Land use impacts on adjoining properties are expected to be manageable. Minor traffic impacts are anticipated. Staff recommends that the following condition be attached to the special use permit: The storage buildings and storage building doors be neutral or earthtone in color. For staff use only C • COUNTY OF ROANOKE DEPT. OF PLANNING AND ZONING 5204 Bernard Dr, .. P.O. Box 29800 Roanoke, VA 2?018 ( 540' 772-2068 FAX (5401 772-2108 date received:' d hy:. ~"• rece~ ~ 2b l~ ~ ~ ~w~- ap ti Cl~ZA date: ~ placer s ed ~ 805 date: ~~ 'u d Case Number: ~,,,, Check type of application filed (check all that apply}: ® REZONING ®SPECIAL USE ^VARIANCE Applicant's name: John D. Lugar/Virginia Varsity Transfer, Inc Phone:982-2202 Address: P. 0. Box 8984 Zip Code:24014 Roanoke VA Owner's name: Monroe Gardens LLC c/o Jim Monroe Phone:989-2122 Address: HC 65 Box 31 Agent- John D. Lugar Zip Code:24981 Talcott, WVA Location of property: Starkey Road Tax Map Number: 87, 18-2.24 Route 904 (rear of Greenbrier Nurseries) Magisterial District: Cave Spring Community Planning Area: Cave Spring Size of parcel (s}: Existing Zoning: I-2 ' 5.35+/-acres Existing Land Use: Vacant sq.ft. •~: ,, :;~;':: :~~';:: ~I ......~ . Proposed Zoning: I _ 1 For Staff Use On/y Proposed Land Use: Moving and self-storage complex Use Type: Does the parce! meet the minimum lot area, width, and frontage requirements of the requested district? YES x NO IF N0, A VAR!?,NCE lS REQUIRED FIRST. Does the parcel meet the minimum criteria far the requested Use Type? YES X NO IF N0, A VARIANCE IS REQUIRED FIRST, • If rezoning request, are conditions being proffered with this request? YES X NO :,: :~, :,;. ~:: ~• Variance of Sections} of the Roanoke County Zoning Ordinance in order to: is the aoplication complete? Please check if enclosed. APPL1CATlON WILL NOT 8E ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R!S V Rts V ~ R!S V Consultation x 8 1 /2" x 1 1" concept plan x Application fee x Application x r'u Mates and bounds description x -<-- Pror'r'ers, if applicable x Justification x ~' ~t Water and se~Ner application x Adjoining properly owners l hereby certify that i am either the owner of the proRerty or the owner's agent or contract purchaser and am acting with the knowledge and consent of the owner. Owner's Signature: _ _~ ~ - rY~Ci/~. r-s June 25, 1998 Terrance L. Harrington Roanoke County Planning and Zoning Department P.O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Harrington: The following information is hereby provided to you for the justification of rezoning the subject property. The subject property is currently vacant and sits at the rear of the Greenbrier Nurseries property on Starkey Road. We have a contract to purchase approximately 5.35 acres from Greenbrier Nurseries. Although the triangular shape of the property might not lend itself to being usable to many potential developers, we feel that the property is ideal for the complex we have in mind. Virginia Varsity Transfer, Inc. has been in the moving and transfer business as a locally grown company since 1988. Although we have established ourselves as one of the most prominent such companies in the Roanoke Valley, we have not offered much needed customer storage to this point. We have, however, coordinated and arranged hundreds of moves into self-storage facilities and thus know the storage market as well as anyone. Through years of research and continuous customer feedback and input, we know that there is a tremendous unserved market in this area- both our customers and the general public. During the past several months, there have been many occasions where it has been very difficult to find ANY available storage for our customers. We feel that our proposal to operate Virginia Varsity Transfer, Inc. in conjunction with a separate but complimentary self-storage facility on this property will provide two greatly needed services for the citizens of Roanoke County and enhance economic development. Further, we feel that locating Virginia Varsity Transfer, Inc. on the site, which has been growing at 40% annually and investing heavily in vehicles and equipment, is much preferred to and unused, vacant site. Lastly, operating the complimentary companies on the same site will further insure the self- storage's economic viability. The planned project will be developed, first and foremost, with quality and compatibility with the area in mind. Based on customer feedback and extensive research, we feel that we can build exactly what our customers want. We understand the needs, desires and concerns of the storing public. • T- 5 We feel that a moving and self-storage complex clearly conforms to the Roanoke County ordinance and is, in fact, a lighter use than alternatives under the I-2 coning. Based on engineering studies, we do not feel that there would be any adverse impact on adjoining landowners or public services and facilities. Thank you for your time and consideration, . ~ Chi, John D. Lugar, President Virginia Varsity Transfer, Inc. Attached: Application List of adjoining property owners Application fee ($1,040.50) Concept plan (8.5" x 11") Proffer Maps Development application • • John D. Lugar Virginia Varsity Transfer, Inc. Moving and Self-Storage Complex Proffer ~j~ 5 • I do hereby proffer that the buildings and doors to the storage buildings will not be the colors red or orange. ~, --b~- ~-G- Signature liaTe • H Z Q ~~ ~ M ~.o~. 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F- \ Z Lrf ~ r' ~ \ s x o m r- tD ~~N F- z ~W t\ W ~ = W ~= a ~ I ~ ~ ~ _ r- X N N.~. s Z N W^ d `~~Q ~tn I W~ ~ Q ~ ~ M j U (n ~ ~ ~z m ~ O M ~ a o ~ ~ I W 'H ~~~F~ .~ •~'~ 8~ l~ S S m 3~ zaM a~ ~°~ ~ ~ ~~• G~~ i ~~. ^Oc . 0 ~ ~ 0 ~~~ ~ O N ~ N Q d' M O o°o N t7 a~ A~ ~~ a ~ N ~ N m ~a ~~~' ~U~ ~~ ~ x a: a '°O tQ t0 ~ C7 ~~a ~a uci ~~m ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 18, 1998 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 5.4-ACRE TRACT OF REAL ESTATE LOCATED IN THE 5800 BLOCK OF STARKEY ROAD (PART OF TAX MAP N0. 87.18-2- 24) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF I-2 TO THE ZONING CLASSIFICATION OF I-1 WITH CONDITIONS UPON THE APPLICATION OF VIRGINIA VARSITY TRANSFER, INC. WHEREAS, the first reading of this ordinance was held on July 28, 1998, and the second reading and public hearing were held August 18, 1998; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 4, 1998; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 5.4 acres, as described herein, and located in the 5800 block of Starkey Road (Part of Tax Map Number 87.18-2-24) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of I-2, Industrial District, to the zoning classification of I-1, Industrial District. 2. That this action is taken upon the application of Virginia Varsity Transfer, Inc. 3. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: 5 U:\WPDOCS\AGENDA\ZONING\VAVARSIT.RZN 1 (1) The buildings and doors to the storage buildings will not be the colors red or orange. 4. That said real estate is more fully described as follows: BEGINNING at Corner #1, said point located on the northerly right- of-way of Starkey Road (Virginia Secondary Route 904) said point also being the southeasterly corner of Tract lA (PB15, page 68); thence leaving Starkey Road and with the easterly boundary of Tract lA, N 15 deg. 05' 59" E. passing the northeastern corner at approximately 412.00 feet, in all 440.32 feet to Corner #2, said point located on the easterly boundary of Tract 1B (PB11, page 151); thence continuing with Tract 1B for the following 3 courses; thence continuing with Tract 1B for the following 3 courses; thence with a curve to the left, which said curve is defined by a delta angle of 39 deg. 24' 02", an arc length of 171.92 feet, a radius of 250.00, a chord of 168.55 feet and bearing N. 4 deg. 36' 02" W. to Corner #3; thence with a curve to the right, which said curve is defined by a delta angle of 39 deg. 24' 02", an arc length of 206.30 feet, a radius of 300.00 feet, a chord of 202.26 feet and bearing N. 04 deg. 36' O1" W. to Corner #4; thence N. 15 deg. 05' 59" E. 465.19 feet to Corner #5, said point located on the westerly boundary of original Crescent Heights Subdivision (PB 1, page 256); thence leaving Tract 1B and with Crescent Heights, S. 35 deg. 52' 28" E. 1266.16 feet to Corner #6, said point located on the northerly right-of-way of Starkey Road (Virginia Secondary Route 904); thence leaving Crescent Heights Subd. and with Starkey Road, s. 75 deg. 30' 29" W. 53.70 feet to a point being the southeasterly corner of proposed New Tract IIA (7.696 acre parcel); thence leaving Starkey Road and with 4 proposed new division lines surrounding New Tract IIA, N. 35 deg. 52' 28" W. 599.41 feet to a point; thence S. 77 deg. 39' S4" W. 403.27 feet to a point; thence with a curve to the left, which said curve is defined by a delta angle of 37 deg. 23' 02", an arc length of 195.74 feet, a radius of 300.00 feet, a chord of 192.29 feet and bearing S. 03 deg. 35' 32" E. to a point; thence S. 15 deg. 05' 59" W. 409.32 feet to a point, said point located on the northerly right-of-way of Starkey Road (Virginia Secondary Route 904); thence with said Starkey Road and leaving the southwesterly corner of proposed New Tract IIA with a curve to the left, which said curve is defined by a delta angle of 4 deg. 32' 56", an arc length of 58.85 feet, a radius of 741.20 feet, a chord of 58.83 feet and bearing S. 73 deg. 17' 56" W. to Corner #1, the place of Beginning, and containing 5.385 acres. 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning U:\WPDOCS\AGENDA\ZONING\VAVARSIT.RZN 2 r- ~ district map to reflect the change in zoning classification authorized by this ordinance. U:\WPDOCS\AGENDA\ZONING\VAVARSIT.RZN AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 18, 1998 DENIAL OF ORDINANCE 081898-12 TO CHANGE THE ZONING CLASSIFICATION OF A 20-ACRE TRACT OF REAL ESTATE LOCATED IN THE VICINITY OF BRAMBLETON AVENUE (ROUTE 221) AND ELECTRIC ROAD (ROUTE 419) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-1, R-2, AND C-2 CONDITIONAL TO THE ZONING CLASSIFICATION OF C-1 AND C-2 UPON APPLICATION OF ROANOKE COUNTY BOARD OF SUPERVISORS WHEREAS, the first reading of this ordinance was held on July 28, 1998, and the second reading and public hearing were held August 18, 1998; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 4, 1998; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: On motion of Supervisor Minnix to deny the ordinance, and carried by the following recorded vote: AYES: Supervisors McNamara, Minnix, Nickens NAYS: None PRESENT: Supervisor Harrison ABSTAIN: Supervisor Johnson A COPY TESTE: Brenda J. Holt , CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Terry Harrington, County Planner John W. Birckhead, Director, Real Estate Assessment Paul M. Mahoney, County Attorney PETITIONER: ROANOKE COUNTY BOARD OF SUPERVISORS ~~ CASE NUMBER: 27-8/98 Planning Commission Hearing Date: August 17, 1998 Board of Supervisors Hearing Date: August 18, 1998 A. REQUEST Petition of the Roanoke County Board of Supervisors to rezone approximately 20 acres from R-1, R-2 and C-2 conditional to C-2, General Commercial for the purpose of general retail and service uses, located in the vicinity of Brambleton Avenue (Route 221) and Electric Road (Route 419), Cave Spring Magisterial District. B. CITIZEN COMMENTS Michael Naughton, Hal Jones, Connie Sanders, Nettie Hale, Paul Bell, Doug Basham, Patricia Meador, Suzanne Seth, Ray Williams, Laurie Peery, Barbara Hansell expressed opposition to the request. Specific concerns cited included traffic impacts on Route 419, displacement of existing businesses, lack of buffering for residences, displacement of the "last black community' in Roanoke County and the manner in which the residential properties were secured, i.e., residents felt they had no choice but to sign over their property, flooding of Mudlick Creek, development will substantially reduce property values, safety of children, a small residential community will be exposed to Route 419 and Brambleton Avenue, lighting impacts, and noise impacts. Mr. Basham and Ms. Meador presented petitions with over 500 signatures of people in opposition. Ms. Peery read aloud a letter from Rev. Sanders of Hidden Lane, expressing his opposition to the request. [Note: Copies are available in the Clerk's office.] Allan Ham and Mike Clearey expressed their support of the project commenting that more commercial development is needed. Ed Natt represented owners of the property and responded to concerns. C. SUMMARY OF COMMISSION DISCUSSION After the close of public comments, the Commission held a work session to discuss various aspects of the proposal including impact on adjacent property owners including the Hidden Lane properties, the realignment of Westmoreland Drive, buffering of adjacent residential properties, stormwater management issues, noise associated with truck loading and external speakers, lighting, signage, the architectural design of proposed retaining walls, color of the building, and the need for a completed traffic impact study prior to taking action on the request. Jeff Echols from VDOT and Steve Barger from Roanoke County provided the Commission information on plans for traffic signalization, road realignments, and possible stormwater designs. The Commission discussed and agreed that, if rezoned, the areas near Hidden Lane designated "optional rezoning area" should be rezoned to C-1, General Office District. D. CONDITIONS OF APPROVAL The Commission stated that any approval of this request should be contingent upon the acquisition of the land by Home Depot Inc. and further agreed that the effective date of the ordinance should be 30 days after Home Depot Inc. becomes the fee simple owner of the property, and thereafter agrees in writing to the following conditions: 2 1) Westmoreland Drive shall be realigned and redesigned to provide for certain traffic control measures that will prevent commercial traffic from entering the residential neighborhood adjoining the real estate identified in Table 2. 2) The intersection of the realigned Westmoreland Drive and Brambleton Avenue shall be located to create afour-way intersection between Westmoreland Drive and the private drive serving Cave Spring Corner Shopping Center. 3) A 20-foot wide buffer strip shall be located on the Home Depot property along the common property lines with Tax Parcels 77.13-5-53, 54, 55, and 56. A six-foot stockade fence shall be installed within this buffer. A private access drive serving the above-referenced parcels shall be allowed to be constructed within the buffer. 4) Final site plan for the Home Depot site shall designate a "truck waiting area" located in front of the building. All trucks shall remain within the "truck waiting area" between the hours of 10 p. m. and 6 a. m. 5) Sound from any speaker located on the exterior of the building or within the Garden Center shall not exceed 65 Dba at any residential property line. 6) No parking lot pole lighting shall exceed 22 feet above grade. 7) No off-premises advertising signs shall be allowed on the property. 8) The maximum height of any free standing sign installed on the property shall be measured from the base elevation of the abutting road grade nearest the sign. 9) All retaining walls constructed on the property shall be constructed of split-faced architectural block. 10) The property shall be developed in general conformance with the conceptual site plan entitled "The Home Depot South Roanoke, Virginia, VA-71 e" dated 3/20/98, revised through 8/14/98. 11) The developer shall prepare and the Virginia Department of Transportation shall accept a traffic impact study of the proposed use prior to the approval of final site plans for the project. E. COMMISSION ACTION(S) Mr. Witt moved to recommend denial of the petition with conditions. The motion failed with the following roll call vote: AYES: Thomason, Witt NAYS: Robinson, Ross, Hooker ABSENT: None "- ~.~ t 3 Mr. Ross moved to recommend approval of the petition with conditions. The motion carried with the following roll call vote: AYES: Robinson, Ross, Hooker NAYS: Thomason, Witt ABSENT: None F. DISSENTING PERSPECTIVE Mr. Witt commented that although the area was designated Core in the comprehensive plan he was very concerned with the scale of the proposed building, and the traffic impacts that will result at the 419/221 intersection as a result of the approval of the request. He stated that the county needs to adopt additional policies and standards for "big box" retail uses, so that future requests can be adequately evaluated. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report they 4 Terrance Harri on, Sec ary Roanoke C my Planning Commission i"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 18, 1998 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF A 20-ACRE TRACT OF REAL ESTATE LOCATED IN THE VICINITY OF BRAMBLETON AVENUE (ROUTE 221) AND ELECTRIC ROAD (ROUTE 419) IN THE CAVE SPRING MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF R-l, R-2, AND C-2 CONDITIONAL TO THE ZONING CLASSIFICATION OF C-1 AND C-2 UPON APPLICATION OF ROANOKE COUNTY BOARD OF SUPERVISORS WHEREAS, the first reading of this ordinance was held on July 28, 1998, and the second reading and public hearing were held August 18, 1998; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on August 4, 1998; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 20 acres, as described by tax map numbers herein, and located in the vicinity of Brambleton Avenue (Route 221) and Electric Road (Route 419) in the Cave Spring Magisterial District, is hereby changed from the zoning classifications of R-l, Low Density Residential District; R-2, Medium Density Residential District; and C-2, General Commercial District, Conditional, to the zoning classification of C-l, Office District, and C-2, General Commercial District. 2. That this action is taken upon the application of the Roanoke County Board of Supervisors. U:\WPDOCS\AGENDA\ZONING\HD.RZN 1 3. (A) That the zoning classification of the real estate described by tax map number in Table 1 is changed to the zoning classification of C-1, Office District as follows: TnRT.F. 1 - C-1 - OFFICE DISTRICT Part of 77.13-5-12 Part of 77.13-5-61 77.13-5-57 77.13-5-54 77.13-5-56 77.13-5-55 77.13-5-53 77.13-5-5?.. 77.13-5-58 (B) That the zoning classification of the real estate described by tax map number in Table 2 is changed to the zoning classification of C-2, General Commercial District as follows: TART.F. Z - C-Z - GENERAL COt4Il~RCIAL DISTRICT 77.13-5-31 77.13-5-30 77.13-5-35 Part of 77.13-5-37 77.13-5-39 77.13-5-38 Part of 77.13-5-40 77.13-5-43.1 77.13-5-47 77.13-5-48 77.13-5-49 77.13-5-60 77.13-5-51 77.13-5-50 77.13-5-43.2 77.13-5-58.1 77.13-5-62 77.13-5-59 Part of 77.13-5-61 4. That this ordinance shall be in full force and effect thirty (30) days after (i) Home Depot becomes the fee simple owner of the real estate described in Paragraph 3 (B), Table 2 of this ordinance and (ii) Home Depot subsequently agrees in writing to the following conditions pertaining to the design and use of the site: (A) Westmoreland Drive shall be realigned and redesigned to provide for certain traffic control measures that will prevent commercial traffic from U:\WPDOCS\AGENDA\ZONING\HD.RZN 2 ~~~ entering the residential neighborhood adjoining the real estate identified in Table 2. (B) The intersection of the realigned Westmoreland Drive and Brambleton Avenue shall be located to create a four-way intersection between Westmoreland Drive and the private drive serving Cave Spring Corner Shopping Center. (C) A 20-foot wide buffer strip shall be located on the Home Depot property along the common property lines with Tax Parcels 77.13-5-53, 54, 55, and 56. A six-foot stockade fence shall be installed within this buffer. A private access drive serving the above-referenced parcels shall be allowed to be constructed within the buffer. (D) Final site plan for the Home Depot site shall designate a "truck waiting area" located in front of the building. All trucks shall remain within the "truck waiting area" between the hours of 10 p.m. and 6 a.m. (E) Sound from any speaker located on the exterior of the building or within the Garden Center shall not exceed 65 Dba at any residential property line. (F) No parking lot pole lighting shall exceed 22 feet above grade. U:\WPDOCS\AGENDA\ZONING\HD.RZN 3 ..•~ I""~ (G) No off-premises advertising signs shall be allowed on the property. (H) The maximum height of any free standing sign installed on the property shall be measured from the base elevation of the abutting road grade nearest the sign. (I) All retaining walls constructed on the property shall be constructed of split-faced architectural block. (J) The property shall be developed in general conformance with the conceptual site plan entitled "The Home Depot South Roanoke, Virginia, VA-71e" dated 3/20/98, revised through 8/14/98. (K) The developer shall prepare and the Virginia Department of Transportation shall accept a traffic impact study of the proposed use prior to the approval of final site plans for the project. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. 5. That it is hereby declared to be the intention of the Board of Supervisors that the provisions of this ordinance are not severable, and if any portion or provision of this ordinance shall be declared unconstitutional or invalid by a valid judgement or U:\WPDOCS\AGENDA\ZONING\HD.RZN 4 ~~ decree of a court of competent jurisdiction, this ordinance shall be null and void in its entirety. U:\WPDDCS\AGENDA\ZDNING\HD.RZN S r-~ Roanoke County Department of Community Development Memorandum TO: Board of Supervisors FROM: Terrance L. Harrington, AICP County Planner DATE: August 14, 1998 RE: Planning Commission Review of Brambleton Ave/Route 419 Rezoning Request; Preparation of Draft Ordinance As indicated in their transmittal report to you, the Commission will prepare a recommendation on this rezoning request at their meeting on Monday August 17th. On Tuesday morning, Paul Mahoney and I will incorporate the Commission's recommendation into a draft ordinance. We will distribute the ordinance to you prior to your 3:OOpm session on Tuesday. Please let me know if you have any questions. c: Paul Mahoney PETITIONER: ROANOKE COUNTY BOARD OF SUPERVISORS ~-~ CASE NUMBER: 27-8198 Planning Commission Hearing Date: August 4, 1998 Board of Supervisors Hearing Date: August 18, 1998 A. REQUEST Petition of the Roanoke County Board of Supervisors to rezone approximately 20 acres from R-1, R-2 and C-2 conditional to C-2, General Commercial for the purpose of general retail and service uses, located in the vicinity of Brambleton Avenue (Route 221) and Electric Road (Route 419), Cave Spring Magisterial District. B. CITIZEN COMMENTS Doug Basham, Betty Mengel, Suzanne Seth, Christine Vaughan, Vernon Jolley, Lee Eddy, Robert Hearn, and Lori Peery expressed opposition to the request. Specific concerns cited included traffic on Route 419, impact on adjacent and surrounding residential communities, effect on vitality of other small businesses in the Brambleton/419 Corridor, safety of children on Westmoreland, lighting impacts, noise impacts, and crime impacts. Several residents stated that a cul-de-sac on Westmoreland was critical if access to Westmoreland was approved. One resident expressed concern for the integrity of the water system on View Avenue, expressing fear that it would be endangered by the development. One citizen also expressed concern over the secrecy of the request, and the speed with which it was progressing. C. SUMMARY OF COMMISSION DISCUSSION The Commission agreed to defer discussing or acting on the request until after a work session. The Commission scheduled a work session for August 17 to discuss the request and make a recommendation to the Board. D. PROFFERED CONDITIONS None were discussed at this meeting. E. COMMISSION ACTION(S) Mr. Witt moved that the public hearing for this item be closed and suggested that a work session for further discussion and action be held on August 17, 1998 at 3:OOpm. The motion carried with the following roll call vote: AYES: Robinson, Ross, Hooker, Witt NAYS: None ABSENT: Thomason F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other ~~ Terrance H ingt ,Secretary Roanoke ounty tanning Commission .~ /-~ STAFF REPORT Case Number: 27-8/98 Applicant: Roanoke County Board of Supervisors Prepared by: Janet Scheid T. Harrington Date: August 4, 1998 PART I A. ESECIITIVE SUMMARY The request to rezone a 20+ acre site to C-2, General Commercial is consistent with the Roanoke County Comprehensive Plan Future Land Use Map designation of Core. B. C. The specific use or uses of this site have not been disclosed as of the preparation date of this report. Therefore, detailed information is not available on specific neighborhood or community impacts, traffic, environmental concerns, grading, lighting or signage. This report has been prepared making the assumption that the future use of this site may be for a single large retail use. DESCRIPTION OF PETITION This is an unconditional request from the Roanoke County Board of Supervisors to rezone approximately 20 acres from R-1 and R-2 Residential and C-2 conditional to C-2, General Commercial. The property is located within the Cave Spring Magisterial District. This request has been initiated by the .Board of Supervisors to facilitate the siting of a commercial user or users on the property. At the time of preparation of this report, no public announcement has been made regarding the specific nature or identify of the future use(s). APPLICABLE REGIILATIONS 1. C-2 is a general commercial zoning district, allowing a full range retail and office type uses. Any of the uses permitted by right in the C-2 district would be allowed on this site. In addition, C-2 special uses could be permitted on the site in the future, if subsequently permitted and approved by the Board of Supervisors. 2. Due to the size and location of this site, the Virginia Department of Transportation will require a traffic 1 analysis of the impacts of the proposed use(s). VDOT will thereafter specify what road improvements, if any, are necessary prior to use of the site, Based on the current schedule for this rezoning request, this traffic analysis would be completed subsequent to the Board of Supervisors taking action on this request. 3. All Roanoke County stormwater management regulations will apply. Current regulations generally require the on-site detention of stormwater. 4. Site plan approval will be required prior to issuance of any building permits. 5. Commercial entrance permits will be required from VDOT. 2 ~' PART II A. ANALYSIS OF EXISTING CONDITIONS 1. Lot Area - The site is an assortment of some 27 individual lots totaling approximately 20 acres in size. 2. Location - The site is located on Rt.419 (Electric Road). It includes the Springwood Park commercial center and the property directly behind this shopping center extending to Westmoreland Drive on the northwest corner. The site has approximately 1000 feet of frontage on Rt. 419 and approximately 110 feet of frontage on Westmoreland Drive. The site also includes Hidden Lane, a private road that has historically served as the access for many of the existing homes on this site. 3. Topography and Vegetation- Significant grade changes are present on the site. Current elevations vary by as much as thirty feet between the Route 419 and Westmoreland property boundaries. Development of this site for any additional commercial uses will likely entail significant grading of the property. The undeveloped portions of the site are primarily wooded. 4. BuildingsfStructures - There are approximately 10 houses houses on this property and 21 businesses. These businesses are located within the two commercial buildings comprising the Springwood Park Shopping Center .It is staff's understanding that the owners of all of the parcels designated as "rezoning area" on the attached map, have signed purchase contracts agreeing to the sale of their land. The attached site map also depicts those properties that are "optional" in this rezoning request. Although these properties are not apparently needed by the unidentified commercial user for the development of the site, their inclusion in the rezoning request eliminates irregularities in the zoning district boundaries in this area. Approval of these optional properties will also allow the future marketing of these sites for commercial development. 5. Access - Based upon available frontage along public roads, access to this site is from Rt. 419, and Westmoreland Drive. Although the adjoining properties on Brambleton Avenue are zoned C-2, there is no proposed direct access to (Route 221) Brambleton Avenue. It is the staff's understanding that no Brambleton Avenue lots have been included in this request because (1) these properties are already zoned C-2 commercial, and (2) the proposed developer %- ~ of this site has not yet secured purchase options on any of these Brambleton Avenue properties. 5. Surrounding Neighborhood- The surrounding neighborhood is a mixture of residential and commercial uses. Westmoreland Drive abuts the site to the North and East. Westmoreland is part of a residential community platted in the early 1930's. Many of the homes in this area were built during the 1940's with some home construction continuing into the 1970's. Westmoreland Drive connects to a series of similar, older, residential streets allowing access to Manassas Drive and eventually Colonial Avenue. Commercial development lies generally to the West and South of this site along Brambleton Avenue and Route 419. Commercial uses include the Cave Spring Corners shopping center and the smaller commercial uses along the other side of Brambleton. Land directly across Route 419 is developed for a bank and office park uses. B. ANALYSIS OF PROPOSED DEVELOPMENT 1. Use - If the rezoning is approved, and the proposed developer proceeds with the development, the future use of this site will be one of the permitted uses in the C-2 district. The positive and negative impacts of any particular proposed development on the community will be vastly different depending on the nature and characteristics of the proposed use. Due to the lack of specific, detailed information about the proposed use, staff has prepared this analysis using an assumed scenario that the ultimate use of this property will be for a large retail store of approximately 130,000 square feet in size. Using this assumption, allows the staff to identify possible site and operating characteristics for a particular use. Staff has done the following analysis of potential impacts based on this scenario: 2. Access to Site - The primary access to from Rt. 419, with major customer acce location. Secondary access to the site Westmoreland Drive. This access could alternative customer entrance/exit and point for delivery vehicles supplying this site will be ss assumed at this would be from serve as an a primary access the retail use. The construction of a large retail store at this site would, 4 r-~ based upon preliminary discussions with vDOT, require new traffic signalizations at major points of access to the property. It is assumed that new traffic signals would be required at the point of access on Route 419 and at Westmoreland Drive and Brambleton Ave. If a traffic signal is required east of the intersection of Rt. 221 and Rt. 419 it may necessitate the closing, and possible relocation, of the existing crossover that provides access to the bank on the southeast corner of Rt.. 419. The proposed use of Westmoreland Drive, a residential street, is not highly desirable as a second access point to an intensive commercial use. Use of Westmoreland Drive could only be appropriate if certain traffic control measures, such as a cul-de sac, or similar device were incorporated into an improved Westmoreland Drive design. Such improvements would insure separation of the commercial traffic from this neighborhood, but would also prohibit neighborhood residents from future direct access to Brambleton Avenue. County engineering staff have prepared several road plans for the redesign of Westmoreland Drive. One or more of these plans calls for the construction of a cul-de-sac just east of the Westmoreland Drive access point so that commercial traffic would not have direct access to the neighborhood. This design would also alleviate the potential for cut-through traffic and could reduce many of the negative impacts this access point would have on the Westmoreland Drive neighborhood. A more appropriate second access for this proposed development would be directly from Brambleton Avenue. As of the preparation date of this report, direct assess to Brambleton is not proposed. 3. Top~raphy and Grading - Based upon the existing topography of the site, development of the site for a large retail use will require significant grading to create a "flat" building pad and parking areas. As was recently done on the adjacent "Rite Aid" site, grading will likely involve the significant removal of dirt from the site. Also, because of the existing elevations of properties along Westmoreland, and the lower elevation of Route 419, it is assumed that significant retaining walls along the rear of the property and along Route 419 will be necessary in order to achieve grades and building areas necessary for development. 4. Circulation and Parking - A retail building of the size assumed in this analysis would require an area of equal or greater size for parking spaces and circulation aisles. A 130,000 square foot retail building would require 5 ••- / w approximately 570 parking spaces. This number may vary and ultimately depends upon the exact nature of the retail business. Due to the retail nature of this use, it is assumed that the parking will be primarily in front of the building. 5. Traffic Count - A retail use of this type would be a large traffic generator, in the range of 5,000 new vehicles trips per day. This estimate is based upon a recently completed traffic study for another large commercial retail use in Roanoke County. Ultimate traffic volumes generated will depend upon many factors including size of the building, nature of product or products sold, single or multiple tenants, and the degree to which the retail_ user(s) generate new traffic or "capture" existing traffic already in the corridor. Current traffic count at the intersection of Rt. 419 and Rt. 221 is 55,000 vehicles per day. 6. public Services - Public water and sewer are available to this site. Final design of such systems to serve this development will be undertaken as part of site plan review. 7. Community Meeting - A community meeting was held on July 27, 1998 at the Brambleton Center. Approximately 100 citizens attended. Many expressed concern about the unknown commercial uses and impact on their adjoining neighborhood. Many residents of Westmoreland expressed concern about cut through traffic and some were interested in constructing a cul-de-sac on Westmoreland Drive just east of the access to the rezoning site. C. CONFORMANCE AITH COUNTY COMPREHENSIVE PLAN The site is designated Core on Future Land Use Map. The draft currently being reviewed by the this area as suitable for "Core" uses in the C-2 zoning district designation. .he 1985 Roanoke County 1998 Future Land Use Plan Commission also designates development. The permitted are consistent with the Core The 419 Frontage Development Plan, adopted as part of the Roanoke County Comprehensive Plan in 1987, continues to show portions of this area designated as Core. In addition to the basic land use designations, the 419 plan makes several policy recommendations concerning development in the Rt. 419 corridor. These policies include minimizing signage, screening parking areas, siting small scale buildings, landscaping, analyzing traffic impacts, protecting steep slopes, maintaining tree coverage and controlling stormwater runoff. 6 f_ Given the lack of specific knowledge about the proposed use or site design, staff can not undertake a detailed analysis of the conformity of this proposal with the specific Route 419 components of the Plan. PART I I I STAFF CONCLIISIONS The request before the Planning Commission is to rezone approximate 20 acres to C-2 to allow the commercial development of the site. Specifics regarding the nature, scale or design of the proposed commercial use(s) is not available to be considered as a factor in the Commissions' evaluation of this request. The analysis in this report has made the assumption of a single, large retail store. Such a development would conform to the basic comprehensive plan future land use plan designations which indicate that intensive commercial uses are appropriate in this part of the Route 419 Corridor. Determining compatibility with the design guidelines contained in the Route 419 Frontage Development Plan is difficult given the lack of specific knowledge about the proposal. If proffers or another type of design controls could be incorporated into this development proposal, such proffers could help to insure that the future development of the property could address some of the design issues contained in the Route 419 Frontage Development Plan. If the Planning Commission chooses to recommend approval of this rezoning request staff makes the following recommendations for the Commissions' consideration: 1. That the rezoning of this property to C-2, General Commercial is recommended for approval based on the site being used for one large retail store. If any other use is proposed for this site, including any other C-2 uses, then the request will either (1) be withdrawn by the Board of Supervisors, or (2) be referred back to the Planning Commission for their consideration, review and recommendation. 2. That the use of Westmoreland Drive as a commercial access point to this site will not be allowed unless the affected portions of Westmoreland are redesigned to insure that commercial related traffic is prohibited from entering the residential portions of Westmoreland. 3. That the Board obtain from the proposed developer sufficient and legal guarantees pertaining to the development of the site. These guarantees would insure that the proposed development of the site would minimize impacts on the adjacent residential areas 7 ~' pertaining to items such as noise, traffic and buffering. In addition, such guarantees could address design elements such as landscaping and signage in the hope that the proposal could conform to many of the design recommendations contained in the Route 419 Frontage Development Plan. 8 m s~ .~ ~ T--~ ~~~ ~~ N v a o ~~i ~ .~ U r~i .~ O ~ ~ +~ N +~ o a z ~ Q ~~' a~ U O z ~A ~m U .~ ~ O d ~ yN y fn ~~ h A p gy~m.. O O t, d P. [S COUNTY OF ROANOK~ DEPT. OF PLANNING AND ZONING 5204 Bernard Dr,~., P.O. Box 29800 Roanoke, VA 24018 (540' 772-2068 FAX (544 i 772-2108 datte recaivad:' I rec:ived by: ,~ ,. application fee: IPCl8Z.4 date: ~ ~~ c! placards issued: cos dace: I ~ Case Number: :~:; I Ch c4c type of application filed (check all that apply}: REZONING ^ SPECIAL USE ^ VARIANCE Applicant's name: ~~~k,,~z.., ~~~, , ~~~~ mac- S v~~~~S~P~ Phene:~ i'?~--~G~d Address: ~ ~, (~~~ a~ ~~ ~~~UOr'~~. J t ~ Zip Cade: ~>~ a Owner's name: J ~~~,~~5 ~~ Phone: ~-~~ aJ~ Address: Zip Code: Location of property Tax Map Numoer: ~~ / , M i i l Di i - ag ster a str ct: ,~ c ~.~~~ ` ~ ~ ~, cf t~l Community Planning Area: ~~ _ ~.~~~~ Size of parce! {s): Existing Zoning: ~.-~ t (Z-~ ~~ C=~ C N,~ '~.C'~ acres Existing Land Use: /L'i/.~t~~ ~-nC.Q cI~~C.'~-^-i`~' sq.ft. .:;~,; ~: ~:~:: Tj~' .r•:_~• ~: f:: :~~~`• :~~~ :~ Proposed Zoning: ~ ~, . .... . Fri Staff Usa Qn/y ii Proposed Land Use: ~~~~ u5e Type: j ~~ Does the par el meet the minimum lot area, width, and frontage requirements of the requested district? ~ YES NO IF NO, A VARIANCE I5 REQUIRED FIRST . ~ Does the parcel meet the minimum criteria for the requested Use Type? YES NG {F, N0, A VARIANCE IS REQUIRED FIRST. If rezoning request, are conditions being proffered with this request? YES NO :,: :,: ~: :;. :~~• Variance of Section{s) of the Roanoke County Zoning Ordinance in ordar to; Is the application complete? Please check if enclosed. APPL(CAT10N W1LL NOT 8E ACCEPTED IF ANY OP THESE ITEMS ARE MISSING OR (NCOMPLE T E. ws/v -vs v ~ ~ ws v Consultation S 1 /2" x 1 1 " concept plan P.pplication fee '~ Application `~ Metes and bounds description ~~: Proffers, if applicable Justification s Water and se~Ner application Adjeining propery owners l hereby certiry that / am either the owner of the property or the owner's agent or contract purc.~aser and am acting with the knowledge and consent of the owner. Owner's Signature: `~" ~~ J _.__ . ._..____..._-----------.___ .._....___._..______~_ .~.._.._...__._ -. x.v._~._---__.._.~_~.. ......, .,.,. _. . Applicant Rnannka r'SlLlnt~' 02:d 9~~b~^p~~~S9~'S '~~ .,, The Planning Commission will study rezoning and special use permit requests to determine the need and justification far the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district~ciassification in the zoning ordinanc=_. This rezoning request furthers the purposes of the zoning ordinance by creating a location for new commercial retail and service uses that serve the needs of the citizens in Southwest County. The area is identified as Core by the 1985 Comprehensive Plan and is adjacent to Route 419 and US Route 221 (Brambleton Avenue) Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Comprehensive Plan. The Following general guidelines and policies in the Comprehensive Plan aze met: Policy C-1: Encourage the development of intensive, mixed-use urban development in designated Core areas Policy C-2: Serve each Core area by an arterial or higher grade street Policy C-4: Coordinate the design of commercial sites with regards to on-site vehicular movement, access, building characteristics, signage and site amenities Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation, and fire/rescue. The rezoning request seeks to create a suitable location for new business development as specified in Objective 3 in the Roanoke County Economic Development Strategy (April 1998) Business Attraction Program Strategy - "Identify potential commercial and industrial sites and work with the property owner, community and County staff to have the property rezoned for an appropriate commercial or industrial use." County staff is designing an realignment and relocation of Westmoreland Avenue so that a proposed access to the site can have ingress/egress at a proposed traffic signal at Westmoreland and Brambleton at the entrance of Cave Spring Comers shopping center. A water line improvement~ro~ject from Colonial Avenue is being designed and planned by Roanoke County and will provide an extension mto this site with a 12-inch water line ..~ ~~ NOR ~~ r~a-w _ oiar ~s"vro / N d Q' Gj J' n ma~a-c aao"k p1uiui c w K . ,,~ ~ m ma w .r -~ ~cu S F; ~ _ ~ ~~ a ' n i v n ~~ W , 'r e +s `~,min ~ J 1 q' n ~sr.,s~a nororrr r - n~n~v ur a ~aa ,aa naiai ~ n /i 0 . w i ~. aR. °'.~ , " ~ m.,' 'QO +a G v m u- - ~ ~ a ,~ ^+ .~a' T F ., mom.,, ~a, -r, ~ O ura ) ~ ¢ ~ 1 ~ IDr to / 9 ~ m m<M~gY1 /IOY1m4 16 I. 1 iA•W®Mllm'!1' } 1 ,/ tY! ,1 ~ r PIJi V TA. aaaa rnm .... ~,~, op/ •~ ! n~~++~ n-m.a-•-'o .r f ~,,,.~ v ter,. J ~„ ud ~ Y m.,. ~ L .r - -f ~ / ~f ~'` urn +~, ~ _ ` l_ ~ , ~ ~ , n~° ., ' e' ~/ ,. . ... ~... r. m., r rso..: m v mn /. . _ / n In.,a-e.~ f ~ \ ' ~ ~s-~ ~ 1",~r ~ a / / ~ . , / /x m.a ura ~v V `+ ~% / t ' ~' r-~ ~ ~ ~ IY T~w-H~ 1 Lq R OGTF ¢~9 ~CA~J b ~ ~px,t..m,~. v ~~ Rya l~ ~ ~ ,~ m.u,..e.. `~~~~ ., VA, ROUTE 429 (ELECTRIC ROAD) ~zoANOxE COUNTY RDANOKE COUNT' BOARD OF SUPERVISORS DEPARTMENT OF PROPOSED REZONING FROM COMMUNITY DEV~'LOPMENT R_ 1,R_2 AND C-2c TO C-2 Uuiiuiiiiiiiiiiiiiiiiiiiiiiiiiiii~i~iiiiiuiiiiiiii~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~iiii~iiiiiiiiuiiii~~~~~~~ _ _ _ _ _ _ _ _ _ _ _ _ _ _ AGENDA ITEM NO. _ _ _ _ _ _ _ _ APPE CE REQUEST _ _ _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS __ SUBJECT: ~ = I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given between three to five minutes to comment c = whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to- do otherwise. __ -__. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. - ^ All comments must be directed to the Board. Debate between arecognized c speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. _ c - ^ Speakers are requested to leave any written statements and/or comments c vnth the clerk. c ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ _ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ _ _ _ - _ -_ NAME -_ -_ ADDRESS ~ ~ ~ ~~~/ ~ ~ 2 V PHONE ~ ~ ~~ u~'~~ 11~11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111t11111111111111111111111111111111~ Uiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~~~~u,l~ - - _ - AGENDA ITEM NO. c APPE CE RE VEST Q __ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS i - SUB CT: ~l~~att~ ~~:~'~ ,,;,~, ~~ u. ~. - -_ c - I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. =_ - W~~N CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given between three to five minutes to comment c whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. _ __ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. c ^ All comments must be directed to the Board. Debate between arecognized = speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. c ^ Speakers are requested to leave any written statements and/or comments c with the clerk. __ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK ,~~ ,, NAME -s'~ ~~S ~ i ~ C ADDRESS ~ `1 ~~ ~ ~_.r ~;~' ' ,• y ~ ~ ~ `~ } ~~ ~ >~~ PHONE ~~_ ~' ,~'~~ ~ i, ~ ~"~~ c UIIIIIIIIIIIiillllillllllllllllllllllllllllll Illlllllllllllllllllllllllllllilllliilllllillllllllllllllllllillllilllllillllllllll~jj~ _ _ _ _ _ _ _ _ _ _ AGENDA ITEM NO. -_ _ _ _ _ _ _ _ _ APPE CE REQUEST PUBLIC HEARING ORDINANCE ~~' CITIZENS COMMENTS - _. SUBJECT: ~" . f ~ ~.~ f c~""~. - I would like the Chai man of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED = BELOW: ^ Each speaker will be given between three to five minutes to comment c = whether speaking as an individual or representative. The Chairman will c = decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to do otherwise. _ __ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. __ ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. c - ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements andlor comments with the clerk. c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ c c c NAME ~ ~ If`1 ~ ~'_ I ~~Ir~ ADDRESS _ ~ U ~ C ~ ~ ~ ~- U.~ ~ ~ ~,~ 1~1~,~~ L~ ~ c "' PHONE - 7 T ~1 ~ ~ - - - mlillllllllllillllilllllllllllliillllllillllllllillllllilillilillllllilllllillilllilllillilllllllillllllllllllllilllllilllllillllm Ullillllllllllillllllllllllllllllllllillllllllllllllllllllillllllllllllllllllllllllllllllillllllllllillllllllillllllllllllllllll~jj~ _ _ _ _ _ _ _ _ _ _ _ _ _ _ - ~ - AGENDA ITEM NO. _ _ ' APPE CE REQUEST - _ _ PUBLIC HEARING ORDINANCE CITIZENS COMI~~NTS SUBJECT: ~ ~o ~v ~ ~ ~' ~ ~ ,~~-~ ~-~,~o -_ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS = FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. __ _ ^ Speaker will be limited to a presentation of their point of view only. __ Questions of clarification may be entertained by the Chairman. _ ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. __ ^ Speakers are requested to leave any written statements and/or comments with the clerk. c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK IIIIIIilllllillllllllllllllilllilllllllllll Illllilllllllllllllllllilllllllllllillllilllllllillllllllllllllllillllllllllllllllllim UIIIIIIIilillllllllllilillllllllllllllllllllllllllllllllllllllllllllllllllllllllllilllllllllllllllillillllllllllllllllllllllllll / _ _ _ _ _ _ _ _ ..~, - ~ - AGENDA ITEM NO. _~ - - _. _ _ _ _ APPE CE RE - _ _ QUEST - __ __ PUBLIC HEARING ORDINANCE ~~ITIZENS COMMENTS _, - SUBJECT: /~l/' ~j~,~~ = c I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given between three to five minutes to comment c whether speaking as an individual or representative. The Chairman will = decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. - __ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. c - ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. - ^ Both speakers and the audience will exercise courtesy at all times. - - ^ Speakers are requested to leave any written statements and/or comments with the clerk. c ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ = PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c - _ - - - - - - - - - - - - _ - - -_ NAME ~ - ~,~ /~'~%i~ - - - - - - - - ADDRESS~~ ~~7 ~ ~~l~~ii' Gr,~1J - - - _ - - - _ - - _ - - - PHONE ~' ~ ~'~J '- _ - mllllllllllililllllllllllllliilllllllllllllllilllililllliilliillllllilllllllilllllllllllillllillllllilllllllllllllllllilliillllll~ Uiilllllllllillilllillllllllllllllllllllilliilllllilllilllllllilllllllllllllllllllilllllllllllliillllllllllillllilllllililllllll ~ _ _ _ _ _ _ _ _ _ _ - - _ _ - ~ - AGENDA ITEM NO. ~ .. - - - _ _ _ _ _ _ APPE CE REQUEST - _ _ PUBLIC HEARING ORDINANCE /CITIZENS COMMENTS c - __ SUBJECT: R C ~ 1 ~/~~ ~3,~~r/3,~ ~ ~ i' ~ ~ ~ ~ _. I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c - WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. _. __ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. __ ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. - - ^ Speakers are requested to leave any written statements and/or comments vv~th the clerk. c ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. = = = PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c c - - - - = - - - - - - - /~ n /J~, _ - - - NAME ~©rJat ~ ,.S ~CJ~Tc~l7~`~"'/ ~' - - - - - - - - - - ~ - - - ADDRESS ~\S 'fC~ wi~.~7`~ /~},( (' ~ - - - - - _ - _ - - - - PHONE - - - - - - - - Illllllillllilliillllilllllllliillllllilllililllllilllilllllllilllllllllllllllliilllliillllllllllllllllllllilllllllililllllllllim U 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 ~ _ _ _ _ _ _ _ _ AGENDA ITEM NO. . -_ _ _ _ _ _ _ APPE CE REQUEST PUBLIC HEARING ORDINANCE v' CITIZENS COMMENTS a ~~ ~ Q ~~ ~ SUBJECT: ~`~.~ ., _ ~ i ~ ~, .._ f ,~~ ~• ~ /. ,(- e / ~ ~~ ~ I ~ ~ ~i I would like the Chairman of the Board of Supervisors to recognize me during the _ meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: _ _ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority o~the Board to do otherwise. _ __ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized __ speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. c ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ -_ _ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c c NAME ~~'~,~'~' ; -, , - , ; , ; ,` ~.; c .'~ ~ ~ _ ADDRESS ~ ~ ~. , r j ~~~~ ~_ ~_ ,~ ;' ~~ PHONE ~'SNc 1 mllllllllllllllilllllilllllllllilllllilllllllilllliillllllillllllliilllllllliillllllllilliilllllillllllllllllllllllllllllilllilllm UII1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 ~ _ _ _ _ _ _ _ _ _ _ _ _ _ _ AGENDA ITEM NO. __ _ _ _ _ _ _ _ _ _ _ APPE CE REQUEST _ PUBLIC h[EARING ORDINANCE CITIZENS COMMENTS c SUBJECT: ~ ~ ~ -~~~ ~-e`~`~ ~ D.v ty = I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time Limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. ~= ^ S Baker will be limited to a '- p presentation of their point of view only. _; Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GRDUP SHALL FILE WITH THE CLERK A UTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ Iw ~ _ NAME I c- A-~ Vl., ADDRESS ~~c3-~ y j ~.~ ~ Q_ __ __ PHONE ~~ ~ c7 ~ ~- fililllllllllllllilliliilllillllilllllllllllilllllililllilllllillllllllillillllilllllllillllllllllllllllllllllllllllllliililllllllm Ulllillllillllllllilllllllllllllllllllilllllillllllllllllllllll 11111 llllill IIIIIIIilllllillllllllilllllllllllllillllliillllllll _ _ _ _ _ _ _ _ _ _ _ _ c AGENDA ITEM NO. c -_ ,.. _ _ _ _ _ _ _ _ APPE CE REQUEST PUBLIC HEARING ORDINANCE CITIZENS COMMENTS SUBJECT: ~~- = I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c _ '- s ~~ _ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time Iimit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. -~. i ~ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Bath speakers and the audience will exercise courtesy at all times. _ ^ Speakers are requested to leave any written statements and/or comments vnth the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK A UTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ - -_ NAME Av' ~ ~~~C- Cr/~~s1,~/i L~ ~ivi GCZ~~/~e - ADDRESS Z 7~ ~ I-1/ ~~/'~'~r,~~ ~2 _S r~ PHONE ~ ~~ ~~ ~~ filllllllllllllllillllllllllllllillllllillllllilllilillllllllllilllllilllllllllllillllliliilllllllllllllllllilllllllllllllllllilllm llllllllllilllllllllllllillilllllllllllllillllllilllillllllllllilllillllllllllllilillllliillllllllllllllllllllllililllllllllllll _ - _ - _ _ 5 /- - - AGENDA ITEM NO. `~ lP = _ - _ - _ _ __ _ _ _ _ _ _ _ _ _ APPE CE REQUEST - _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS _ _. SUBJECT: I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. = c - WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c -_ ^ Each speaker will be given between three to five minutes to comment c whether speaking as an individual or representative. The Chairman will c = decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority o~the Board to do otherwise. _ - ^ Speaker will be limited to a presentation of their point of view only. -_ Questions of clarification may be entertained by the Chairman. - ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. - ^ = Speakers are requested to leave any written statements and/or comments with the clerk. c c ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP c = SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GRDUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. __ =_ = PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK = = = = = = - - - - - - - - _ - _ - _ - NAME / .C.e„ - ~u I` - _ _ _ _ _ _ _ _ - ADDRESS ~ GL /~ - ~oVC _ __ __ _ - - - - - PHONE ~ -- _ - mlillflllllllllllllilllllillllliilllllllllllllllliillllillllllllillilillllllilllllllllllllllillillllllillllllllllllliiliilllllll~ Ulllillllilllllillllllllllllllllllllliilllllllllllllllllllllllllllll IIIIIIIIillllillllllllllllllllllillllllllllillllliilllllllll _ _ _ _ _ _ _ _ r ~.,~ ~ _ ~ - AGENDA ITEM NO. '- -_ _ _ _ _ _ _ _ APPE CE REQUEST _ _ _ - PUBLIC HEARING ORDINANCE CITIZENS COMMENTS s a ~ SUBJECT: c / . ~ ~ ~Z o /r~,'~/~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. =_ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: __ i _ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time Limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. _ _ ^ Speaker will be limited to a presentation of their Point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments c with the clerk. - ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK millllllilllllllil Iilllllllilllillllillillllllllillillllllllilillllilllllllllililillillilillllllllllillllllllllillllllllllliiill~ U I111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111~ - - _ _ = _ __ _ _ _ 7 AGENDA ITEM NO. ~ ~' _ _ _ _ _ _ APPE CE REQUEST PUBLIC HEARING ORDINANCE CITIZENS COMMENTS c SUBJECT: ~-~ cam, _ _ - ~.__ -_ c I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each speaker will be given between three to five minutes to comment c whether speaking as an individual or representative. The Chairman will = = decide the time Iimit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. _ __ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. _ ^ All comments must be directed to the Board. Debate between arecognized c speaker and audience members is not allowed. _ c _ ^ Both speakers and the audience will exercise courtesy at all times. __ ^ Speakers are requested to leave any written statements and/or comments with the clerk. _ _ ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ __ __ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ _ _ _ _ - - _ _ c NAME ~ ' - _ - _ _ c < ~ ~ ADDRESS ~' ~ `~ ~ ~ -~ 4~ ~ ~ V v r'~"~ ~ ~ ~ ~ ~ ~ ~ ~ ~ _ - PHONE ~ ~ y ~ 2 ~ ,~ filililiilllllillillllllllllllllllllliliiillllllllllilllillllillillllllllllllllllllllllillllllllililllllllllllllilllllllllilllllll~ Ullllllillllllllllllllllllllllllllllllillllllllillilllllllllllilllllllllllllillllllllllllllllllllllllilllilllllllillllllllllilll~ _ _ _ _ _ _ _ _ _ _ _ _ AGENDA ITEM NO. ~ _. _ _ _ _ APPE CE RE QUEST - _ _ _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS _ _ SUBJECT: ~~ p ~~ i ~ n~ - ~ _ c I would like the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED = BELOW: c -_ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will = decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority o~the Board to __ do otherwise. _ _. i ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. __ ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. -_ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments vnth the clerk. c ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK NAME y` G ;tiEP ~ r~. ~ -~. r- _ -_ ADDRESS a~ ~ ~f"~~ ~~ f -_5' 6~t' y a L `e .~.~ ~. ~~ r ... PHONE ~-,~ ; ~ -- ~ ~ ~ ~ '- mliillllllllllllllliliillilllliillllillllllllillliiilllilllllllllllllllilllllllllillillllilllliilllllllllllillllillllllllilililll~ Ullllllllliililllilllllllilllllllllllillllliilllllillllllllllllilll IIIIIIIIII IlilllllllllllllllllllllllllllliillllilllilllllllllljlJ _ _ _ _ _ _ - ~ - _ _ AGENDA ITEM NO. - _ - APPE CE RE VEST _ Q - _ _ _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS - ,,._.. - SUBJECT: / I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. = - WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each speaker will be given between three to five minutes to comment c whether speaking as an individual or representative. The Chairman will c = decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority otgthe Board to do otherwise. _ -_ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. - ^ All comments must be directed to the Board. Debate between a recognized c speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. = - ^ Speakers are requested to leave any written statements and/or comments c vnth the clerk. - ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ = PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK = = - = - - - - - - NAME ~ ~~ z ~ r ~ Y ~ ~ C ~~ ~.~. _ - - _. - - - -_ -_ ADDRESS -~; ~s p ;.:,~ : , . ~~- <_i~ - _ - - - _ - - PHONE ~ ~ ~~ ~ ; ~~-~ _ - 1~IIIIIIillllllllllillllilllllllillllllllllllllllllilllllllllllillillllilllllllillilllllllllllilillllllllllllllllllllllillillillllm lliilllllllillllllllllilllllllillllllllilllllllllllllllllllllllllllllillllllllllllllllllllllllllllllllilllllllllilillllllllllllll~ _ _ _ _ _ _ _ _ ' ~f - _ - _ _ _ _ AGENDA ITEM NO. , - - _. - _ _ _ _ ' APPE CE REQUEST - _ _ =_ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS - t - SUBJECT: / `' ~~ ~ - - _ - I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WI~~N CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: - _ '" i - ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c = decide the time Iimit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to = do otherwise. _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. c ^ All comments must be directed to the Board. Debate between arecognized __ speaker and audience members is not allowed. - ^ Both speakers and the audience will exercise courtesy at all times. __ -' - ^ Speakers are requested to leave any written statements and/or comments - with the clerk. '~ c ^ INDIVIDUALS SPEAKING ON BF,HALF = OF AN ORGANIZED GROUP - SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. - - PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - - - - - - - - - - _ - - - - - - - - - - - - - - - - - - - NAME ~ ~ - - - _ - - - - - - -, - - ADDRESS ~~~ ~ - _ ~~ - - ~.,~ - _ - - - - - -_ - - - - PHONE ~ ~~ ~- ~ ~j a - _ - mllllllillllllllillllllllillllllllillllllllllillllillllillllllllllllllllillllllllllllllillllilllllllilllllilllllllllllllilillllll~ lllilllllllllillllllllillllllllllillilllllllllllllllllllll IIIIIilllllllilllllllllilllllllllllilillillllllllllllllllllllliilllllll~ - - - - _ _ _ _ = ~ _ = _ - AGENDA ITEM NO. APPE CE REQUEST =_ PUBLIC HEARING ORDINANCE ~C CITIZENS COMMENTS SUBJECT: v ~t ~ ~-a e Y I would like the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. __ s WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED = BELOW: a ~~ s ~ ^ Each speaker will be given between three to five minutes to comment c whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to= do otherwise. s ~~ i ~ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. _ _ _ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. _ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. = PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ _ _ NAME ~ °'~ -' ~e r ~ s ~ -_ _ _ .~~/ Darr'. ADDRESS • ~~~ ,~, ~~S ~,~ c _, __ PHONE g ~' ~ 1 / ~- ~ mlllllllillillllilliliillilllllillllillllllllllllllllllilllllliililliillllllillilllilllllliilllilllllllllllllllillllillllllilllllm tllllllllllllllllilllllllllillllllllllllllllllllll I I I I I I I I I I I I I1111111111111111111111111111111111111111111111111111111111111111 ~ _ _ _ _ _ _ ~_ - _ _ - --, • AGENDA ITEM NO. ~ r _ _ _ _ _ _ _ _ _ _ _ _ APPE CE REQUEST _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS c _ _ _ , _t - SUBJECT: z~ ; 2 ~'~~` ~ ~ - ~= ~- _ _ -_ I would like the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. a WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c s ^ Each speaker will be given between three to five minutes to comment c whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to do otherwise. ~ _ _. ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments c with the clerk. ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK =_ i ~ ~ ~ ~ _ ~ ~ ~ = _ ~ ~ _ ~ __ ~ _ NAME e,'r,~~ </c, 2 ~: ,. ~' _. ADDRESS ~' , 3 r' _ > frt~; ; l ; ~ .1 L . ~ ~~ %~ ~~ ~ w ~ ~ -. ~~ ~~ L? ~ / ~ PHONE _., ~ .~ ~ - ; J % c mlilllllllllllllillllliililllllillliililll IIIIIIIIIIIIIIIIIIIIIII I l Illlllllillllllliilliliilllllllllllllllllllllillllllllilillllim Ulillllllllllllilllilllllllilllllllllllllllll IIIIIIIillllllllllllll II11111111111111111111111111111111111111111111111111111111111~ _ _ _ _ _ _ _ _ - ~~~ - _ _ - - AGENDA ITEM NO. _ __ _ _ _ _ _ _ _ _ _ APPE CE REQUEST _ _ -_ V PUBLIC HEARING ORDINANCE CITIZENS COMMENTS s ~~ a ~ SUBJECT: ~~rr~ ~ ~,~_ Z~~t~,., c I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c __ s ~ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time Limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ot~the Board to do otherwise. _. _ ~_ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized c speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. _ ^ Speakers are requested to leave any written statements and/or comments vnth the clerk. ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ c c _ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c NAME C~ vvt ~ ~ ~--~ ~ r Y , S -_ _ _ _ _ _ _ ADDRESS ~ ~y ~ ~ ~ L c J ~ w ~ ~ ~ ~ c PHONE ~? ~~ -- ~ ~"~~% _ mIIII1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111Ullllillllllll~ UI111111111111111111111111111111111111111111111111111111111111111111Illllllillllllllllllllllllillllllllllilllllllilllllilllllill~ - - = _ _ - AGENDA ITEM NO. ~ __ APPE CE REQUEST =_ PUBLIC HEARING ORDINANCE / c / CITIZENS COMMENTS SUBJECT: /~ 0~~ ~~/'UJ" ~ 2v 2 ~•~' r, , c c = I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS = FOR THE RECORD. I AGREE TO .ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time Limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority oi~the Board to= do otherwise. _ __ a ~ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. c ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. _ ^ Speakers are requested to leave any written statements and/or comments vnth the clerk. c ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. __ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c c c c NAME ~~~~' ~ ~,~~ __ ADDRESS ~l/,v ~,~~p~,~ ~ , 5~~~ PHONE ~c1'{j-~C~/~ mllllllllllllillliilliiililllllliilllllllllilllllilillllillllillllllllllllllllllllllllllililllillilllllllllillillllllllllllilllllm UIIIIIIIIIIIIillllllllllllllllllillllllllllllllililllllllllllil IIIIIIIIIIIIIIIIililillllllllilllllllllllllllllllll111111111111111111 - - - - - - - - = _ _ _ AGENDA ITEM NO. T~~ ~ - a _1 APPE CE REQUEST - = _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS -_ SUBJECT: /~;.~cF~ari.~ Co. ~,7~ez~__-~o G-Z 20 kc.~5 o~•~ra,~bC.~.-I~.- I would like the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: _. s - ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c = decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to ,_ do otherwise. _ -_ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. - - ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. _ __ ^ Both speakers and the audience will exercise courtesy at all times. =_ - ^ Speakers are requested to leave any written statements and/or comments wtth the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ = = = PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK = = = = = = - - - - - - -_ - - _ - - ~ - = NAME //~il~ ~a c¢-- - - - - -_ - - ADDRESS ~ ke s avn.e - __ c PHONE ~~3 - y ~/ Z c mllllilllllilllllllllllllllllllillllllllillillllllillllllllll111lllllllllllillllllllillllllllllliilllllllllilllllllllilllilllllllm j~llllllllllllllillllllll III1111111111111111111111111111111111111111111111111111IIIIIIIIIilllllllllllllllllllllllllllllilllllllll~ - - - - = _ ~~ AGENDA ITEM NO. a APPE CE REQUEST =_ PUBLIC HEARING ORDINANCE CI TIZENS COMMENTS ~_ SUBJECT: ~ O d`'1 ~ . ~ P ~ d~ ~- ~j c c c I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given between three to five minutes to comment = whether speaking as an individual or representative. The Chairman will c = decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. _ __ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. __ c _ ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. __ ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ _ - -_ -_ NAME ~ ~ --__. ~ r _ ADDRESS ~( Ra 3 1 0 -_ PHONE_ `7 `7~f -(( ~`~ mlllllllllllliliillll IIIIIIIillilillllllil IIIIIillllillllllllilllllllll Illlllllllllillllllilllllllllllillllllllilll 1111 lillllllllm UIIIIIIIIIIilllilllllililllllllillllllllllllilllllllllllllllllillll IIIIIIillllllil IIIIIIIIIIIIIIIIIIIIIIIIIIillilllllillllllllll~ - - _ _ _ _ _ _ _ _ _ _ AGENDA ITEM NO. - - - - - _ _ _ _ ' APPE CE REQUEST - _ _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS - - SUBJECT: ( - - - = I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: -' - 'c ^ Each speaker will be given between three to five minutes to comment c whether speaking as an individual or representative. The Chairman will c = decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. _ -_ _ _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. c - ^ All comments must be directed to the Board. Debate between arecognized __ speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. __ c ^ Speakers are requested to leave any written statements and/or comments -_ vnth the clerk. '~ c ^ INDIVIDUALS SPEAKING ON BE HALF OF AN ORGANIZED GROUP - SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GRDUP = ALLOWING THE INDIVIDUAL TO REPRESENT THEM. - _, - - PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - _ - - - - - - - - - - - - - - - - - - - - - - - _ - - - - - - '~ - - NAME - - - - - - - - C~ - - - ADDRESS - _ - - - - - - - -_ - - ~ ~~~~ - - PHONE mlilltlllllllilllllillillillllllllillililllllllllllllllllllllllllllllllllilllllllllliillliillllilillllllllllllllllllllillliillllim Uilllllllillllllllllllllllillllllllillllllllllllllllllllllllllllllillllilllillllllllllllllillilllllllllllllllllllillllilllllllll~ _ _ _ _ _ _ _ _ _ _ AGENDA ITEM NO. i _ _ - APPE CE RE QUEST -_ PUBLIC HEARING ORDINANCE CITIZENS COMII~NTS _. _. SUBJECT: __ _ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED = BELOW: =_ a ~ a = ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to __ do otherwise. _ _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between arecognized speaker and audience members is not allowed. c __ ^ Both speakers and the audience will exercise courtesy at all times. _ c ^ Speakers are requested to leave any written statements and/or comments vnth the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c = SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK c 4, NAME ~~ ~ ~ '~ ~ ~ i' ¢;; ADDRESS `' ~* -_ _ _. _ ,~; c ~'~~ _ PHONE '~ _ Iillllilllllllillillllllllilllllllllllllllilllllllllillllllllllllilllillllllllllllllilliilllllllilllllililllllilillliillllllllll~"I lliiiiuuiiiiiiiiiiiiiiiiiiiiiiiuiiuiiiuiiiiiiiiiiuiiiiiiniiiiiiiiiiiiiiiiiiiiiiiiiiiiiuiiiiiiiiiiiiiiiiiiiuiiiiiiiiii~~~~ _ _ _ _ _ _ _ _ - ~ - - ____- - ~ AGENDA ITEM NO. - - -n h7 _' _ _ _ _ APPE CE REQUEST ~ - _ - PUBLIC HEARING ORDINANCE CITIZENS 011~~NTS - -_ - -:,s.a SUBJECT: ~ ; - - I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. - WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: _ ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. _ __ ^ Speaker will be limited to a presentation of their point of view only. = Questions of clarification may be entertained by the Chairman. c - ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. _ ^ Both speakers and the audience will exercise courtesy at all times. __ - ^ Speakers are requested to leave any written statements and/or comments c - vnth the clerk. - ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c =_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK - - - - - - - - - _ - - - _ - - - - - - - - _ - _ - - - - - - - - NAME ~ - .1~ - - - - - - - - _ ADDRESS - _ - _ - - - _ c c PHONE Iilllliilllllllillllillllliillllllllllilliilillllllilllll{I111111111111111111111111111111111111111111111111111111111111111111111~"I National Home Center News July 20, 1998.7 rn Building Show a big hit ~zew-home taxes, anti-growth measures In California, key issues include removing obstacles - especially high new-home taxes for school funding - to building the 200,000 new units the state's gI•owing population needs annually. The California Building Industry Association reported on its fight against anti-growth measures around the state which restrict building near urban markets in an effort to prevent sprawl. In particular, the American Planning Associ- ation recently received a grant from the Department of Hous- ing and Urban Development (HUD) to develop a "Grow Smart" prokn•am. The Golden State's prohibi- tively expensive housing mar- ket for hu•yers is a challenge for the industry. Statistics from the National Association ~> u0)ecl, slmDly tyDa. In the la search for. A Ilsling of ell nrese, IncluAing onglnel attar wewmg lne title eno lie oDtlon to ~.~ one or en oe Oellveree to you t tnet potol, you cen ellner r c r~ese r yurcnese ~ bur these ur VurcOese -1991-1998 of Home Builders (NAHB) showed Mississippi currently has a higher home ownership rate than California. With the national average of home own- ership at an all-time high - near 66 percent -California's rate is 55 percent. Many seminars focused on aspects of advertising and marketing, particularly on using the Internet. Ormonde Presentations of San Juan Capistrano, Calif., was among the vendors demonstrating "virtual home tour" software. A Roper Starch study iden- tified four growth areas that home builders can exploit: migration to the south and west parts of the state; migra- tion to smaller towns from big cities; vacation homes for upscale boomers; and the growing Hispanic and Asian De of settles rici n i su t p Pays Michigan.. $250K after second violation of unit-pricing statutes punches ^ rch Ives Center News has put its story ding back articles now can hives over the Internet from the r home: Accessed from the On The Web (http://www.home- rchive Search facility provides e appeared in the publication e user to search by keyword lividnal name) or for a specific LANSING, MICH. - Home Depot ag•I•eed to pay the state of Michigan $250,000 to settle a lawsuit charging the retailer had continued to violate the state's pricing laws by not putting prices on products. The Atlanta-based Depot also agreed to pay the state's $25,000 investigation costs and establish a policy to ensure pricing laws are followed. The policy includes weekly audits of randomly selected items in each of the store's 10 depart- ments, as well as random audits of stores on a quarterly basis, according to a prepared statement from the Michigan attorney general's office. "Through this action, I want to put all retailers on notice that violations of Michigan's consumer protection laws will not be tolerated," said Attor- ney General Frank Kelley, who home buying population. Tim ny's strategies for targeting Eller, CFO of one of the all four of these niche opportu- nation's top builders, Centex nities. Homes, described his comps- (See Western, page 89) appears to have made tI•acking Depot his personal cause. "Shoppers in Michigan are entitled to know how much an item costs before they reach the checkout register. Without an item price, shoppers can be systematically ripped-of£" Ke11y Hays, public relations director for Home Depot's Midwest division, said the com- pany has been working with the state to bring the stores into compliance and views the settlement as a reiteration of its commitment to do so. "It is important to remember we have 25 stores in Michigan, and the majority were in compli- ance," Hays added. The state attorney general's office filed suit in May, two years after first citing Home Depot for pricing violations at six of its Michigan stores. In 1996, Home Depot was fined z x A 2 0 a $25,000 and agreed to comply with the law. The more recent suit was also based on the eval- uation of pricing procedures at six of Depot's stores. Chris DeWitt, a spokesman for 'the attorney general's office, said the office has inves- tigated pricing complaints. on other retailers -including Sears, Target and Kmai•t, which is headquartered in Troy, Mich. -but decided to file suit against Home Depot because the company failed to properly respond to earlier problems. "Typically, other companies would work to cor- rect the problem," DeWitt said. Hays responded, "We've been working closely [with the state), we feel, to bring the stores into compliance, and we will continue to do so." Home Depot has until Aug. 1 to com- ply with the new agreements. Scotts goes on buying spree Exhibitors addressed labor-shortage problems with temporary workers and new programs designed to attract more women. f Juno a-mail printed Mon, 17 Aug 1998 13:16:50 ,page 1 From: "Abston, SrA Sennett" <bennett.abston@mcguire.afi.mi}> Return-path: <bennett.abston@mcguire.af.mit> To: lauriep1 @juno.com Date: Mon, 17 Aug 1998 12:49:24 -0400 Subject: FW: Hidden Lane Rezoning Message-lD: <3DECB6E630EFD11180FA00805FA70A85D16476@clptflw1.mcguire.af.mi}> X-Status: Read X-Mailer: Internet Mail Service (5.5.1960.3) From: Abston, SrA Bennett Sent: Monday, August 17, 1998 12:45 PM To: 'lauriepl@juno.com' Subject: FW; Hidden Lane Rezoning From: Abston, SrA Bennett Sent: Monday, August 17, 199810:48 AM To: 'tws@www.co.roanoke.va.us' Subject: Hidden Lane Rezoning Rev. Louis E. Sanders 4020 Hidden Lane Roanoke, VA 24018 The Roanoke County Board of Supervisors: Elmer Hodge, Chairman Roanoke, VA 24018 Dear Mr Hodge, Unfortunately, l am unable to be present at the meeting today regarding the Home Depot rezoning of the Hidden Lane Properties. I am on active duty serving my country in the United States Air Force, as a Chaplain at McGuire AFB, MJ. I attended the meeting last Thursday evening and voiced my concem and also indicated actions that we the members of Hidden Lane will take to protect ourselves from the injustices and violations of our civil rights. Today as you prepare to make your decisions, I pray and trust that you wi}I review the down right bla#ant attack on the citizens of Hidden Lane. Please take note of the concern chat the plan provides for their protection. There are plans for surrounding areas to be protected environmentally and historically. However, the fami}ies that have not been included in the development are being Pocked into pockets, with no easements or traffic right of ways, no buffers to protect them form the traffic of Home Depot, and drainage basins that will be in the very front yard of residents of 4020, which happens to be my home. .-r^ -~... -'r~Juno e-mail printed Mon, 17 Aug 1998 13:16:50 ,page 2 ~ We also have children in our households. What about their safety and protection from the flow of traffic. Your plan and concern have totally denied our existence and we cannot idly sit and allow this to occur. We are hard working tax payers who love our community just as much as you and all others, therefiore, we will demand to be accorded the proper respect and concern as all others. We pray to God today, that greed will not cause you to neglect the protection of the citizens of Hidden Lane. We too are Americans and good citizens of this great state and community. Let us not in the name of progress destroy the very fabric of the community "its citizens." Thank you and please allow this to be read and noted in today's minutes. REV. LOUtS E. SANDERS Hidden Lane Resident ~ ~~ lUe vppv~e the ne~vni.ng tv C2 ~vn flume l~e~vt a~ nut cvmputib.le ~~ ,~ with the neig.hbvahovd and a~ detrcimentaL tv the anea liu~inea~ea and the citi~ena why neaide in the anea. /. ~ 2. 3• 4. TT,,,g. /fag ?~~t ,4r7c~,Tr.- Oc 5 w - 5 • `'~cr,-,~~r~~ 381 ~ ~11 r~ p ~~ ~i r ~~.J 6, 7~ ,~ SGo ~ ~' 8. 9 ' ~lo~d~ ro, ii, ia, /3~ ~~, ~8. ~. ~~~ a c~ a a- A- I ~~- e ~~~ r r„/ t,~;, ~~~ ~~ lVe vppv~e the ne~vnin~. tv C2 ~vn !lvme l~epvt as nvt cvmpati6le with the nei~.hbonhood and a~ detnimenta~L tv the area ~u~ine~.aea and th Lti~eR/1 why neaide in the anew. ~~~~ 1 ~ /. . ~a33 D~-~-~ ~'d.. .sue z . 3, ~ ~ a ~ ~ ~ ~ . 3~ atr 5 ~7 ~~z / ~ ~J ~ 6 . ,~ ~• 8. o~ ~ ~ L 9• ~ ~~ ii. ia. /3• i~. ~s. /6. r~. ~8. /9• ao. 0 ~~ ~ ~ ~% ~ ~7 - ~~/~ rn o~~tiL~ '. ~',~. ~AZyc 1` ~,. i ©l ~ lUe vppvae the ne~vnin~, tv C2 ~vn flume l~epvt a~ nut cvmrati6.Le with fire nei~.hbonhovd and as detnimenta.L tv the anea buaine~ae~ and the citi~ena who neaide in the anew. /. 2. 3• 4. 5• 6. 7• 8. 9• i o . ~p Q ~/ / ~ " y~ l2 . ~ ~Zp°.y ~ °~' c7 ~ 1~~ .~ ~-~'~ce ..S cam' -9 r '~ -Df~-`-,.~J ITV ~f . w~. 5`(0 ,3 _,v.uJ --' vim' ~~. /8. /9• 20. ~~ Gee oppvae fhe ne~oni.n~, fv C2 ~vn Home l~epvf as nvf cvmpafi.6.Le wi.fh fhe nei,~hbvnhovd and as defni.menfa.L fv fhe area 6ua~neaaea and fhe ci.f i.~ena who ae~i.de i.n fhe artea. - / ~- / 3• Q .3 ,~ r 5 ~ .~ :~ G . S- 8. ~ r C~ ~~~u~ ;~_~ z~ 9 r Z~ ~~. ~~.~~~` ` i2. ( ~ - ~' , iri ~.~~,rti~-n~ / ~r,11~~ ~'`~"3 G~ ru f'~1 /r' ~ ~ ~c.. ~, r3. / 4 . l `~ ~`'~- ~~`~~ r 5 , ~.~~~. ~ 11 r 6 . c-~ ~~C~ ~~c~ Q ~U ~7. C~iiL ~~ S3 ~' ~,~c~ c~ l~i-J t ~-l _ r ,+ -, ~~. T ~ ~~~~~~~- / ~~ ~.~ J ~,i~CrL- ~C' SLR ~ d`i/ ~ 9 . ~,~ ~ 20 . ~'~~ ~' ~ • ~~~-~ ~-~-~ Aso ~ c,~1,~-Q-~ 1~~ . s lUe oppv~.e the ae~vntn~ tv C2 ~va Home l~epvt a~ nvt cvm~ati.b.le. with the nei.g.hbvahvvd and as detai.menta.L tv the aaea buai.neaae~. and the ci.t i,~ena why aeai.de i.n the aaea. /. 2. 3~ ~. 5• G. 7• d /~ i~ ii UD.S" ~'~nrt.P n7.~~ i~ i~ c,~P f~ ~y~i~ i ~, t~ ~9 ~~.~-r. ~~.~z. i~.1-3'. i~ ~~-~. ~,~-~ /~ -~. i 7 t8: i~'~• l y .~o and the c.tc,~en~. who aeac. a c.n a aRea. ~ . s8 L ~ ~ ...~ 3• n -~ 5• 6. 7• 8. ~ 9• L~~' ~/. /2. ~3. /4. ~5• /6. 1~. !8. /9~ 20. lUe vppv~.e the ze~vni.n~, tv C2 ~vn. ~lvme l7epvt as nvt cvmpati.b.Le mi.th the nei.g.hborthovd and as detni.menta.l tv the area bu~.~ne~.aea 'd th ~e vppv~e the Re~on~ng tv C2 ~vn ~vme ~epvt as nvt cvm~at~ble with the ne~~hboahvvd and a~ det2~menta~ tv the artea bu~~ne~ae~ and /. 2. 3• 4. 5• 6. 7• 8. 9• /0. //. /2. ~j. /4. /5• /6. t~. /8. /9• 20. ,err- We, the citizens of Roanoke Co~_rnty, req~_rest this Bii<~rd crf ' ~,.o Supervisors to deny the rezoning rey~_iest of the t~arc~Esls of land on Ro~_rte 419 in the vicinty of Pram~leton FaVenllE?: l•Je r.lc:~ not believe it is in the best interest or, pr:~r,ser,vE:~s L-tie safety of the citizens of Raanal~e Ca~.rnty. NAI+IE AllDRE55 ..~~ ^s ,~ l7 n ~ ~~ y'7v'~ ~' d,~~ :~ o~ ~ ~ ~~ ~ ~ ~ ~, ~~~~ ~ ,Q`~ ~ _ a f ~ ,_ -, ,~ t ~, ~. ~~ ; U, ,, /~ . .~~ .c~c`'~~2c~ ~~G~ ~RAOKWaDp f,7R. ~~I~lh~ i b I( / i ~ `;~`~ 2 ¢o~~ h v° ~ ~o ~' ~ 1 ~ ~"' ~r 44 tl~ ~, i __ ` t , (e~~A, V ~`~~ JV~ , ~ ~ ~ \ Ctiw.L ,~ , ~ ~, .vi t-~'4...~_'~ ~ 5~ 'r `u ~ ` c_ .S ~ ~ .~ ~f .... ~~, Please attend the board of Supervisors Meeting on August tutn at i:uupm at the Roanoke County Administration Center. We, the citizens of Roanoke Co~_inty, rec~~_~est tl'ie E~i?~~rd caF S~_~pex^visor^s to deny the rezoning rey~_~est of the parc:el.s of land on Ro~_~te 413 in the vicinty of Pr~~mbleton Aven~_~E~. llea i:1o not believe it is in the best interest or ~~~rservE~s ttie safety of the citizens of Roanoke Co~_inty. NAME ADDRESS ~1 y ~<~' ~ S ~! ~ ~ -- I' ~ ~ f~ ~ [ ~ V " .~ ~ rV ~ ~V ~i~ ~,~ ,, % ~ 5 ~ C~ S ~ z ~i.~ ~ J ~ A ..'( ~ y/~~ c~. ~ I v.~.~ ~~ I ---~ ~~ ~ ~r I ~ ~ ~`r,~ ~~ ~ y Od ~ f ' (1 ~ C ~..~L `f--~-~="~--- { ~.. ~ / ~~~~J~i'f ~w 'v ~~~.-.L'`~xl/~ f ! ~~`0 / ~ ~ _.,1 ~ `j~ rr ~ ~~.J~ ~= 1~ ti,tl ~. U ,~ /~ ~ Cy l` .t Y s ~ (, t ~ ~ ~ ~ ! ~ _ [~ E ..~ " F _ f ~ ~ ~ ~ ", l / ~~i ~` Please attend the board of Supervisors Meeting on august iutn at i:~upm aL the Roanoke County Administration Center. We, the citizens of F2oanol~e Co~_~nty, r~ey~_test ttie E3c~ar-d of Supervisors to deny the re~oniny rey~_~est of the F_~7rc~e.l.es c?f land on Ro~_~te 419 in the vicinty of Rr~~mblei;on Aven~_~e, l~lEZ riu not believe it is iti the best interest or, per,ser,vF?s l:tie safety of the citizens of Ro~~nol<e Co~_inty. niorn~ ADDRESS ~^ r ~f .~~~ ~ C-c,~i l~J ~.,~ ~%~~~~~ ~ ry ,~ G~ ~~ ~ ~~~ ~~ _. ~ ~ .~ F ~S 3 R ~~ r'- v ~ t M1 % G~2 J ~~'/ 5 ~ ~~ / ~ • ~S'c-~' r ~~ ~ G ~~ 3 Z z s ~~~ r~o~~ i r~~' ~ ~ ~~J '`~~- S ~; j z ~ ~~ ~ ~ ~- _~ - ~ ~~ Please attend the board or Supervisors r-eenng on tiugu5~ ioui a~ r :~~~~~~ a~ the Roanoke County Administration Center. We, the citizens of Roanoke Co~_inty, req~_~est tlif~ E3c~arc~ ~:~f S~_rpervisors to deny the rezoning req~_rest of thE~ F~arce:l.s; of land on Ro~.rte 419 in the vicinty of Rrambleton f-aven~_ie. l•JE~ cl~:~ not believe it is in the best interest or perserves the safety of the citizens of Roanoke Co~_~nty. NAME ADDRESS `'. ~ ~ ~, _ ,.'~ D.~ ~ -~~ / ~'G-~~ ~C,E~ ~.:'4,~ ~- I .. ~ Ct -~Z.X~ 1~ ~ q) ~f/ ~ //- //j' y ~r ~ ~ ~ ~~ / ~ ~ ~lti't/~~,~ ~ ~a ~e~ ~ ~u~-~t~ ~, ~ ~y~ ! ~ -~~,~ ~. -~.~ ~ ,~ E ~ zya~s' '~~ ~~~ r L y ~7~ ~ ~(cruL~ ~'1,~1(,)U ~`i K-C ~~ `~ L( C.~ ~ C~ ~-~+c= ~~, ~ ' ~ ~ F ~ , ~IJLGL~-s~,as-2'~ ~ ~~ ~ l " ,. lf~ ~ / / /~ X.J.'/,"'r i~{'v~+' ~ ~ ~ " ® `~ a~~ i 1~ J Please attend the board of Supervisors Meeting on August 18th at 7:OOpm at the Roanoke County Administration Center. We, the citizens of Roanoke Co~_inty, reca~_~est tliEa Ui3~_ird cif S~_tpe.rvisors to deny the rezoning req~_iest of the parcels of land on Ro~_~te 419 in the vicinty of Prambleton Aven~_~e. t•1e cis-~ not believe it is iti the best interest or, per,ser,vF~~s l; tie safety of the citizens of Roanoke Co~_~nty. NAME ADDRESS j' ~ 4 i` ` y f ` ~ ~~~ • ~J ~ -7 `_ ~ ' D ~ ~ . r- Please attend the board or Supervisors r-eeu.ug ~« husu~~ ~~~« u~ •., .,r••• ~-~ the Roanoke County Administration Center. We, the citizens of Roanoile Co~_rnty, req~_cest tiiE~ E~cr<~ird c:rf Sr_~per~.visors to deny the reaoniny rey~_cest of ttre parcels of land on Ror_rte 419 in the vicinty of Brambleton Wven~_re, l•JFZ cie:r not believe it is in the best interest or perservF~s Lh-re safety of the citizens of Ro~~nol~e Co~_rnty. NAME AllDRESS .:~ . ~- ~ti.~~ 3 ~ y~ ~ acr5o r~ ©cc is s ~ . (~_o~ e r~ ~ ~~ - a~6 ~ ~ ((^^ _~~~~ y ^~OL. O ~ f~ a 3~~ s ~~~,.. ~~ a~ ~ x 3G ~1y ~~2sG-J agr~S ~Q. Please attend the board of Supervisors Meeting on August lath at 7:OlJprn at the Roanoke County Administration Center. We, the citizens of Roanoke Co~_~nty, req~_~est th7E~ Hn<ard c~f~ S~ipervisors to deny the re~onirtr~ rey~_~est of tFiE~ parcE3lss oP land on Ro~_~te 419 in the vicinty of Sram~leton (-aven~_~e, l•JEZ ~:Ir~ not believe it is in the best interest or per;ervF~,s tf~re safety of the citizens of Roanoke Co~_~nty. NAME AllDRES~ /~~ ~- ~ ~ .~- 5 .L) ~ . ~ L ~ ~~~~~ ~'rsd ~~fcti~,r ~~~~ ~~~ (/ /7 ~i~~%~ 202.,~~ ~r~ ~~~' p~'! ~ l~~ ~ ~G~Sr [FG~it~--; / ~7' ~ ~ ` ~L~ - `L~. ~ 1./~lC"'_". ~ J G "~~ ;~ d Please attend the board of Supervisors Meeting on August 18th at 7:OOpm at the Roanoke County Administration Center. We, the citizens of Roanol~e Co~_inty, reca~_test tide E3c~<~rd ~a P S~_tpervisors to deny the rezoning rey~_iest of the p~zrcele; of land on Ro~_ite 419 in the vicinty of Brambleton ~aven~_ie. l~Je clo not believe it is iri the best interest or, per,>er,ve~s L-r~e safety of the citizens of Roanoke Co~_~nty. NAME AllDRES~ ~~~' z ~d~, 5 ~~.~~. ~ fir. Sys ~~_/~ z ~~~ ~' ~~~~ ~.~ ~_.__., . t ,~ ~ ~G'~.~-~ f ~ i~ l '~ ,-~.~ 3 ~ ~~ Ste. ~~. ~~..~. ~~c~f '(/°i' ' "' ~//~' /~~~ JJJ}}}~~~J~, AAA/_J/~ r q~- f . /d mot'" ~ ~ ~ i/1,./ I~ 1~~~"C ~...i ~ pt.., l ~. ~ ~ G'~~~ ~~'i ~ t~ d ~' -(~ Please attend the board of Supervisors Meeting on August 18th at 7:UOpm at the Roanoke County Administration Center. We, the citizens of Roanol~e Co~_rnty, req~_~est the Br.~arci ~:~f S~.rpervisor^s to deny the rezoning rey~_iest of the F_~arc~el.s; of land on Ro~_tte 419 in the vicinty of Rrambleton ~aven~_te. l•1E~ c)c~ not believe it is in the best interest or perser~v~~~s tt~e safety of the citizens of Roanol{e Co+_~nty. NAME ADDRESS f [+'( .4 ~~ woN; PV s.4 u.tlixtm: .;i,~. i9° ~ f k.. Wit ~ ,. ~. .~. f .+~-,~SS ~~~~~w~lw. ~r/'~.~M1!+~i4.~. ~:d'.,. ~~,~• ~,. °R ~ "`. ~ ~ f ~~~7! S.wa. r~, ry...'~A.t",.... ~' `zv~15.~ur._: r~ 4.:.-'~ ~~!NL:..~ ,,,,~..,7'f^\,t v44L.~`C_..~_...'~ ,G i~ A~ ~' if ~W"..,1~ ~'.~..~.~°."I' ~ ~ .''~~f s^`-.A / ..~,. - r j +~ f v s t 1~. =~ 1~ ~ ' c '"" t. a~f~ ~~~ ~ ~ f ~` ~, Please attend the board of Supervisors Meeting on August 18tH at 7:OOpm at the Roanoke County Administration Center. We, the citizens of Roanoke Co~_~nty, req~_~est ttie E3t~<_ird of Supervisor^s to deny the rezoning req~.iest of the E_~arc~el.=; of land on Ro~_~te 419 in the vicinty of Br~~mbleton (aven~_~e. l•!e cl~.~ not believe it is in the best interest or per~servF_~~s Lt~e safety of the citizens of Roanoke Co~_inty. NAME AUURESS ~~' 9 if ! ~ ~ ti 7•ir _ .~ ~~ . Please attend the board of Supervisors Meeting on August 18th at 7:OOpm at the Roanoke County Administration Center. We, the cit i~ens of Roanoke Co~_~nty, req~_~est the F3tiaria ~a F Supervisors to deny the re~oninc~ rey~_~est of the par,c:~e].ss of land on F~o~_rte 419 in the vicinty of Prambleton ~aven~_~e. L~JE~ r.ica not believe it is in the best interest or' perserve~s tFie safety of the citizens of Ro~~no{<e Co~_~nty. NAME AllURESS 4 .f - F '- r~~.L'~1~~i11~. l~(J~t~'~t~L" :~.~ n~? 7 ~iyooK.-~~CIGt ~';'~t ~cFOt~6~ ~~~~~ ~~ 3 ~ 5 ~~-~. ~ ~ ~ aura ~ r. Z ~ (> ! ~ z~~~' . ~--~.~ ~~ ~~ mod'/ , ~~~~`~ f~ Please attend the board of Supervisors Meeting on August 18th at 7:OOpm at the Roanoke County Administration Center. We, the citizens of Roanoke Co~_~nty, req~_~est tl~ie Eat~~~rd c,f S~~pex,visor~s to deny the rezoning req~_,est of tt~,e F_~arcel~, uF land on Ro~_tte 419 in the vicinty of E3rambleton t~aven~_,E~. l•JE~ clc, not believe it is in the best interest or per,=_>er,ve~s L-fie safety of the citizens of Roanoke Co~_,nty. NAME ADDRESS ~~ ~,~,,~ e . ~~ / 02 ~6 ~~' ~~t" ' ~~ p ~Cr1.GC.'N ~~ ~ ~`~ ~`l~ ~ ~ J ~ W O d ~L fit ~ dJ l~'. S ft,l. ~ O Gt-~Q ~ ~ V/~ lJ ~ `~ GC h c~ . l..i~~c.~ ~fZ-c~c.~ -~_ -,..: t/~ ~ -4~~1~' ~~ 7~ u-~~~~ r Q C~ ~C~ ~' ~ -~3 ~z. Cp~.~k~~ ~~-~. ~ .~ ~~ ~~ ~, .,~ ~~ I ~t~~GC~u'~ rlCri:~ Please attend the board of Supervisors Meeting on August lutn at i:uupm at the Roanoke County Administration Center. We, the citizens of Roanoke Co~_~nty, r•eq~_~est tl-rf~ fadard r.~f Supe.r^visor^s to deny the r^ezoninr~ rey~_iest of thE~ E~arcels of land on Ro~_ite 419 in the vicinty of Prambleton Aven~_~e. 1~1e r.lr~ not believe it is its the best inter^est or^ pPr~ser^ves l;f~e safety of the citizens of Rnanol~e Co~.~nty. IJAME ADDRESS r I ~~ ` ~ 1' /' o ~ ~ ~'~ Q ~ - ~ ,P/1/l ~~ • ~ 02 ~ ~J' (~,,,~.,~~ ~ ~1 ~ ~ ~ C.~c. 6~~ a. a S~ol~. y6 ~~O ~,'l ~ V~ Q~ C f - , R o~.nQ,ee, Uf ~ a 5~0~~ t ~ r ~~~ ~r ~P ~'~ ~"~ 7 ~ ~C~" C.~ ~ ~ v ~ ~ ~, ~ _ ,~~ ~ ~}` ~ x ~~ ~.v Please attend the board of Supervisors Meeting on August 18th at 7:OOpm at the Roanoke County Administration Center. Roanoke Co~_TntY, regi_test ttit~ ~or~rd of ~` {.D' We, the citizens of en the re,oning req~sest of the E~arc~el~; c~F 5iipe.rvisor,s to d y l.Je cio on Ro~_rte 419 in the vicinty of Br•ambleton ~aVeTl~_le. land or' ppr,servc.•s t-he not believe it is in the best interest safety of the citizens of Roanoke Co~_~nty. he board of Supervisors Meeting on August 18th at 7:OOpm at Please attend t the Roanoke County Administration Center. ` We, the citizens' of Roanoke Co~_~nty, rey~_iest the I3i_5ard c:,f~ Supervisors to deny the rezoning req~_iest of ttie p~rcel~s uF land on Route 419 in the vicinty of 8rambletur, Faven~-,E~. l•JE_~ rJ~., not believe it is in the best interest or perservE:~s L-t,e safety of the citizens of Roanoi<e Co,_inty. NAME AllllRES~ ~~1~ C. ~~U ~ w IN~~. ~ ~.,. ~Y _ ~oa,N~~e lJ~a 2y~~- - ~ ~ ~~ GA ~ `~ 4 v~'Q.57R~E7 32 Z N~ ~G ~ ZR S 7 ~/zN, t/f>`~ Z~ c~ ~ 2~ 3 ~ Gv~c ~ ~_ ~ o/ ~~ ~~ ~ ~ R~ >> a~o1 f/ CJrI ~~~/1 c! ~ ~i~-S~ C~GI C ~ y~ (mil ~cS ~w . ~~lG~ VGA ,~ ~ ~'V ~LaoM fo K ~ ~U ~ r- V r- ~~ c~ /c ~.-- ~~ ~ ~C ~~ ,.s ~'1cC' ~cJ X31 ~ ~ r U a ;/ ~ ~ ~~ I 1 Please attend the board of Supervisors Meeting on August 18th at 7:OOpm at the Roanoke County Administration Center. We, the citizens of Roanoke County, r•eq~_rest the f3or~r,ci of` 8up.e.rvisors to deny the rezoning rey~_iest of {:Iie E~arc~els cif land on Route 419 in the vicinty of Br~zmbleLon ~~ven~_~e. l•Je clu not believe it is in the best interest or per•servE~s the safety of the citizens of Roanoke C'o~_rnty. NAME ADDRESS ~ ~-~ ~o lc~ ~ ~ ..day f,..~ ~ ~ ~o/~' ~C'' ~ U ~ S ~ 5 ~ ~~ ~/ G ~~,-T1' ~~ I-~ 1~~~ iva/~j: - -(/ ~V ~ /~IO / / ~ c9-~ ., ~ ~ ~ ~~ ~~~~ z ~ ~ %v' ~.~ f2~ S c.~.J ~1~~ (~a~S ~--\W Cr d ~~,©~ ~ 2~{ot ~' Please attend the boa d of Supervisors Meeting August 18th at 7:OOpm at the Roanoke County Administration Center. We, the citizens of Roanoke Co~_~nty, rec~~_~est tFie fat~~~rci cif Supervisors to deny the rezoning rey~_iest of i;tic~ p~rc~c~as aF land on Route 419 in the vicinty of Pramblei:vn Faven~_te, l•JE7 clo not believe it is in the best interest or perser~vF~~s tfie safety of the citizens of Roanoke Co~_inty. NAME AllURESS ~// ~ V a o 5~ ~~ ~ ~G~iT/L rte-- C~ ~ 7~ ' ~ v .""STN J`~ ~C~1 ~Q~'~9 ~ U~ 2~( ~ ~ _ ) `~---~ d ZJ ~ G G 'l /'iGfu !~ C/ ~~~~ ~~ ~,~~i~.~~y~~~ ~ t r ~ d ~ ~, ~ ~ _N ~. v ~ o~ a ~ ~~~ 3 ~Ia ~ tJ / ~ 2v ./-~- v ~' ~ a ~{ o ~ ~ fll~ Please attend the board of SupeFVisors Meeting on August latn at ~: wpm aL the Roanoke County Administration Center. We, the citizens of Roanoke Co~_inty, rey~_~est tFiE~ [~a~~rd c,f Super.visot,s to deny the rezoning rey~_~est of tit1E~ parcels of land on Route 419 in the vicinty of RrambleL-un Faven~_ie. t~Je ~J~.~ not believe it is in the best interest or, perservf~s ttie safety of the citizens of Roanoke County. NAME n ADDRESS C~ ~ ~~`"~ (~G~(J ~ `ICJ~rI ~' d~ ~' c~ ` p~~ 3 7~ 3 l ~ ~ `z. ~~r 3~~ ~ - ~-3~7 ~~..__: J~ ~-~o. ~ ~ 7~ ~ ,~' ~ Z~bl ~- ~ ~ ayo~ r'~c ~~~ 3 ~ ~ s/ ~~ I'~. c1 ~ ,, ~ ~J o'~ 1, K. G- ~ ~ ~ ~J ~~,.v ~- ~~z G v G ~y~G~l4 ~' GrLZ"1l ! ~'~ ~ `'!~ ~ I D DA-G~ ~ -- ~ ~._ ~ ~ D I ~ S~ \ ~ C~ ~ vv~~ Plea attend the board of Supervisors Meeting on August 18th at 7:OOpm at the Roanoke County Administration Center. We, the citizens of Roanoke Co~_rnty, req~_rest tt~E~ 13a~~rci ofi Super^visor^s to deny the rezoning rey~.rest of {:tiEa harc~ele; aF land on Route 419 in the vicinty of Brambletr~n ~aven~.iE~. I~JE_~ clir not believe it is iti the best interest or' l~er,ser,vF:~s I: tie safety of the citizens of Ro~~noke Co~_rnty. NAME AllDRE55 I ~ , M ~~~ j~.. CjzjTj~a (~ 1 ~ ~ `~ ~. ~!P rL~O1`i~ p0er`,C ~i`,A61~- 3 y5 3 R, ~~,,~ ~ $1~ d , o~t ~ Z~ ~ ~ g o a h .. n ~~~ . . ~Id4b ,~,~t.(S ~h.P~-K-~-d ac~~ 1 aSres mFj~S4~t~~~ R ~ ~ V~ - ~ o U ~~ 6 ~ Z ~ ~{~~~/e~ V~~~ ~ ~ - ~ UG~~P ~~~( ~ rr, ~ C ,~ ~ ~ ~sf p~ .s . ~. ~ ~ ~ ~--refs aC ~D-.~'.~ ICJ . ~ ~ 3 a C 1,2A ~~ /'y G~ /`~i~Q Vj~, ~ ~ d ~ Z_ ~ ~ ~~ ~~~~G~~~iG o~v ~ ~ Sf ~~ o r ~ ` o -~./ ~ r i /~ / ~ ~j- of ~~ow ~.. ~ ~ ~"~ f/ ~ ~' ~6 ~ SZ (~~- ~Fxk ~~ r ~r, ~14e. U~ ~? ~a~~( ~ ~ ~~ G 0 7 /~ ~ i a ~.v /~( ~ ~~ G` ~ S/ (~ I ~v j Pease at end the board of Supervisors Meeti~lg orf'August 18t1i at 7:OOpm at he Ro ke County Administration Center. We, the 'citizens of Roanoke County, rec~~_iest tl~~ea Br~~ard caf Supervisors to deny the rezoning r,ey~.rest of tt~e parcels of i. land on Route 419` in the 'vicinty of Brambletun Faven~_re. t•Je cl~:~ :~ not believe it is in the best interest or perservEaS L•t~~e safety of the citizens of Roanoke Co~_rnty. i rNAME":' ADDRESS ~' C~~~ ~~ SS ~ yn~~ rya ~< ~~ _ `z ~ _ ~~ l` ,/ ; ~7~ ~~~~ ~/AlI ~ YET .bz~r, , /~v'T~5 ~i~ 'J ~p,/ ~ ~,~ ~r ~! R~ c~`f 0/0 ~~ ~~ ~ ~~ ~~~2 ~ ~ ,. ~ ~ ~ fir, . s~,S Fly <,/~l/ /~~ , oZ Sao / ~ q ~' ' I I ~ (J~- ~O ~ ` ~ a ~ 1~ S b~ ~ ~~ `~ _ 3 7 ~~ ~ !~G ~ !J~ : 2 ~D ~i~ ~ ~ ~ ~~~~ ' Please attend the oard of Supervisors Meeting on August 18th at 7:OOpm at the Roanoke 'County Administration Center. We, the citizens of Roanoke Co~_rnty, rey~_rest tl~e Fai~~~rci of Supervisors to deny the rezoning rey~_rest of the E~~rc~els of land on Route 419 in the vicinty of E~rambleton (aven~.re. t•JFZ cl~., not believe it is in the best interest or perserve~s tfre safety of the citizens of Roanoke County. NAME AllDRE55 / ~l~ ~- -.e- ~v~ ~ ~ c~- ~ SS"Yc~ Gfi /.~-G~-.1 C 1 ~~, G ~ ~ ~ Lo ~~•Jn--~- ~- - ~- d ~~ ~~ ~~ l D~ /0 3 3 ~ S~~ a 6-- ~~ ~.-~ ~ Z. i~o ~ ~~~~ ~(.~ /J2 ~ovn ~ Waac~ ~0•`. 65.3 ~~~ ~ ~ ~U J~ ~ Ob ~ w~-l , ~ ~ ~ ~d /-~•~ yJ ~r 1 ~fuOJ~4 /4J /L~fil ~ W . ~ G D C (/ _ ,,,,-- ~' Please attena the ooara o= ~upervisvrs riea~iug ~~• husuJ~ ~~~<< u~ •~~r••• --- the Roanoke County Administration Center. We, the citizens of Roanoke Co~_~nty, req~_~est the [~c3arri of Supe..rvisors to deny the rezoning rey~_~est of ttie parcE~l~s c~F land on Route 419 in the vicinty of Rramblei;on f-aVeTl~_4E?. t•JE~ r.lo not believe it is in the best interest or, per,ser~vE~ts ttie safety of the citizens of Roanoke Co~_~nty. NAME ADDRESS c~ ~ 5 ~~s~~ T~ l.~/ ~` -g D 6 Sl~4v` rev l~~ ,,~S.GJ~r~-rfz~. 3~~~ ~ ~ S~_ - ~- C ~ 5'0 ~i Wt ~t 4'w-rZ'~' ~av~ U r ' ~L3S~ our ~/,/~ /~ ~k.,.u~..-. S \Z C ~C v ~ ~r G 3~t ~/.~~" ~z 3r i~ rn~„vc-~,~~ ~2. ~ 3~1~/G e u/,r~,e ~~ o ~fow~~ Le R . 57Jr.f ~-~-ef.~ d~t- . .~ SvrS' ,o,~.cf.~ o~ 3~~ M lease attend ~he/board oi, Supervisors Meeting on August 18th at 7:OOpm at` the Ro Hoke County Administration Center. We, the citizens of Roanoke Co~_rnty, reca~_rest tl-ie E~u<>>rd ~a.1. Supervisors to deny the rezoning rey~_iest of 1:F~ca parcel; uF land on Route 419 in the vicinty of Brambleton Aven~_rE~. bJE~ clu not believe it is in the best interest or perserves ttie f t of the citizens of Roanoke Co~_inty. sa e Y NAME ~ AllDRESS ~ ~~ Please attend the board of Supervisors Meeting on August 8th at 7:OOpm at the Roanoke'County.Administration Center. 33~~ . ~ ~~ ~ 2 ~~ ~s~ ~ 3 5 ~ ~ - C~~~ ~s ~~/ ~ S_ ~ ~--`~ ~~ -1 ~~~ to "4 sx,~ ~/~-~. ~.~ ~~~ ~~/a~~ ~ 7v o`~ ~ ~ V ~`- G2~~xrzr ~ ~ W ~- o ~ /h r 1 (/ of ~ lSr ~'(CO R/ / ~~llX _n N ~~~ /~6 ~-tU/~.2 °~ L G~ y ~ ~ -~ ~ c~ , (L ~ ~ z c~J ' ~ 1 ~ z z ~ ~ S~-rf , ,s ~~a l 1` ~ ~ ~{UZ Nd~e7r~~rOGr tti 2 Yet `~ ~~ ~ i GO ~C ~Lt/~_ t / N ~~J ~~ l< ~~ w Y. ~ yo ~ ~ er ~S~t~ ~~11~c;~, 2~ 2~- 0 ( ~ 's i f~& i We, the citizens of Roanoke~~Co~_rnty, req~_~est tiiE~ I:lf)~~rd c~F Supervisors to deny the rezoning rey~_rest of ttiEa F:rarc~E~l.s of land on Route 419 1n the vicinty of Pr~~mbleton ~aven~_~e, t•1E~ clu not believe it is in the best interest or ~er5erv~~~s the safety of the citizens of Roanoke Co~_~nty. NAME AllURE55 //~~ ZOO/~' ~~Z ~ d d Uc' ~ C, '~ /~ Jr~ ~d ~ a~~~ w , ~aR~~ a ~4 ~~~~~,o~ ~ R _ yr ~~.~ v~ ~ ~~9 Q-,,,~ 3- ,3 ~ ~ ~ ~~ Sol ~ ~S'~- ~. ~ ~ -~ S~v / ~ ~~o~- SAC /-'l~. a y0 ~ ~ ,[. ,,,«c, '`~(~3 ~ 1e ~frcle ~~ ~f , ~ ._ y~3 ~~~____~ ~~~ 5 ~v ~~ V a~ ~~ ~~ ~~ s ~ 3 3 CH~TSwo ~T ~- ~ s~, s v.1 '~~~ '~ ~ a~4 a ~ 8 ~~ ~,.xao uoa s ~a~~nQ~.~-~ ~ ~~ 2~~ t~ -_~ ~ot~ as ~-cp ~~e-~Y, 4a a5 ~`'`~ ~- ~ 5 `~ ~ ~' ~v ~~ Please attend the board of Supervisors Meeting on August 18t1r at 7:OOpui at the Roanoke County Administration Center. We, the citizens of Roanoke Co~_inty, reca~_-est tliF~ E)t_~<~rci ~,f Supervisors to deny the rezoning rey~_test of 1;he parc~EaJ ~; of land on Route 41~ in the vicinty of Br•ambletor, Faven~_~e. l~lE~ iJi~ not believe it is in the best interest or pr'rservE:~s ~f,e safety of the citizens of Roanol<e Co~_inty. NAME ADDRESS ,... V ~ ~il ~ ~a ~. ~l~- ~~ a ~f ~ ~ 3 r, ~ Y~l ~~~blg ~•~ ~ ~~ ~ ~ ~ ~ ~ ~~ ~~ ~~d~~- ~~~ r ~ ~ Z' ~ s~ 353Q ©ve~tiY~i ~ ,~ . ~ar~~, ~a ~ x`10 ~ ~ ~ .~9s Z ~~. /~a~-w~L~ ~ - ~ `t ~ / fl ~-~l ~1 Ch ~ ~r. `~ ~...~ ~ spa w~ ~ ~h . w ~,~ lam- vh Z ~~~~ << ~¢Cjl~ ~ ~?~iC /L/ ~ 0' ND~ Please attend the board of Supervisors Meeting on August kith at 7:OOpm at the Roanoke County Administration Center. We, the citizens ofRoanoke Co~_~nty, req~_tesi; tl~e Br~~~+rd c,f Supervisors to deny the rezoning rey~_iest of ttica p~~rc:els; of land on Route 419 in the vicinty of E~r~-~mblel:on ~aven~_~Ft, l•JE~ cic~ not believe it is in the best interest or' ~erserves tt~~ safety of the citizens of Roanal~e Co~_inty. NAME AllDRE55 j ~ l-~ClSo~.l 2 2 ~ Z ~~~ ~ a~ ~ 2Y o ~ ~ ~~ ~ a ~~v ~ -~z` ;~~~.~~ ~ ~ ~ ~ ~ ~ ~ ~S ~~ ~ ~~~ ' /~~, ~ n ' ~G ~4vi tea ~ 3 (Yl~ . ~f 101 S o,NteS e~~ fir. S~~evvJ V~ ay153 ~ ~ ~sa3 ~~ ~~ ~ ,~ Please attend the board of Supervisors Meeting on August 18th at 7:OO~m at the Roanoke County Administration Center. We, the citizens of Roanoke Co~_~nty, req~_~est tl-iF~ []r~~_~rci of Supervisors to deny the rezoning rey~_iest of {:hE~ F~arc~E~l~> uF" land on Ro~.ite 419 in the vicinty of E~r~ambletc~n t=aven~_~E?, I~JF' EI~~ not believe it is in the best interest or~ pE~raervE~~s t;tiE' safety of the citizens of Roanoke Co~_inty. NAME AllDRESS 6 Please attend the board of Supervisors Meeting on August ltitl~ at /:uupm at the Roanoke County Administration Center. We, the citizens of Roanoke Co~_inty, req~_test the F3c~<~rci cif Supervisors to deny the rezoning rey~.~est of ttie parc~el~> aF land on Ro~.tte 419 in the vicinty of Rr~~mhletori Faven~_~e. t•1 E7 cl~~ not believe it is in the best interest or perservF.~s the safety of the citizens of Roanoke Co~_~nty. NAME HllDRESS ~ S ~D ~~ ~ ~ 3 ~ ~ ' ~C Q r- f// U~ ~-~ v ~~'Ra,~~. ~~ 3 3 ~.~ , . Zz ~ I ~ t Acv rat ri e ~ ,e ~ tic ,~ ~v ,r F vim- z Y a i z 7~ Please attend the board of Supervisors Meeting on August 18t1r at 7:OOpm at the Roanoke County Administration Center. We, the citizens of ~toanoke Co~_tnty, req~_test the F~r_~arci of~ Supervisors to deny the rezoning reytrest of tf~ca ~~ar~~els crf land on Route 419 in the vicinty of E~rambletun f-avE~n~_ie, l•1EZ rlo not believe it is in the best interest or perserv~~s ttie safety of the citizens of Roanoke Co~.tnty. NAME AllDRES5 as ~ ~~ -~ __ Sc,~ ~ ~0 ~ O~ ~- ~ - ~ r ~ ~~~ ~P•D . ~ - ~ c ~~. ~ a f f Pmt' ,..e ~ ".' Z ~~ L/,~ ,~/B ` ` V~ ~ ~ ,C~-- ¢Q~ ~ ~~~ !7 ~~l G C_~~i. SW , V 2~- ~,l ('/I~.t.. ~~(:~ ~a S~ ~ 0 rnfvssP ~ C ~i~ ~ (~G ~Jo ~" ~- - ~/~ a /~ ~1, 5 '~ I ~~ ~a Please attend the board of Supervisors Meeting on August 18t1~ at 7:UOpm at the Roanoke County Administration Center. a Wet the citizens of Roanoke Co~_rnty, rec~~_rest tl~e E~t~ard cif Supervisors to deny the rezoning rey~_rest of tlic~ par~c:~~l.s of land on Route 419 in the vicinty of Bramble{:on Faven~.~e. I~JE.~ cl~~ not believe it is in the best interest or pE~rs>erv~~s l;t~~ safety of the citizens of RaG-~noke Co~.inty. NAME AllDRE55 .~; r~ bar umrnc`~ 311 d-~ -fin wok ~~ ~ Z ~ ~~ -ice a~~~ r~~10r~ ~~~ ~~g "~~~ U4.~~~ Z ndo~r-F 3~Z ~ ~ `~. "~ vr~ Z a ~ ~ ~~~ ~- ~/~r1 ~o Zv ~~ ~ s/"~~/~ ~ ~,0 ~G4~tal~~ l~j~ 2~°~rSr ~~~~. ~~Z -~10 ~ - ~e U Z of ~ a~ 3 51-7 v +. c ~.UC~. ~c,K~ U ~ ~ ~ O cz.~-.s r/v ~ ~ 1~. ~~ Le Liz ~a . S.u~ o~~Q, V a . a~lo15 ~~~ ~~~ R as~~~ -~ 2d~ t C ~~ ~~- a~ 338+ C ~~S~a~~- ~~ ~,~e ~~f 2Y0/~ o~?Col9 T Die ~~ /~v e ~ ~ 5 ~~ ~ ~ ~c~ ~~ " ~U .~ ~~ ~b i~ Please attend the board oYf Supervisors Meeting on August lIItli at 7:OOpm at the Roanoke County Administration Center. We, the citizens of Roanoke Co~_~nty, rec~~_~est tl~F~ I1r_~~~i~ci cif ~~ Supervisors to deny the rezoning rey~_iest of i;fier parc~c~:ls; ~~P land on Route 419 in the vicinty of Rr~-rmblel:on Faven~_~e. l•1e cl~, not believe it is in the best interest or per>erves t;tie safety of the citizens of Roanoke Co~_~nty. NAME AllDRESS ~ . ~o~ o kc. VA a- y d l ~ ~/~j ~ ~ 3 ~ T i L4~f- ~ S~ ~ !~ 72 3 0 (,~ o aaRs C r~os_s 1~ ~ ~ s ~ 2oQ ,~ ~ v~ ~a ~ 1 l...t,Q,.~ ~~~ ~4.~-- - 3'l°dL I~uuo~r~ T2- ~o ~- ~..~ o ,~. z. ~ r_s . 2 4 c~ 1°~ 3~ Z f ~~_ ~ ~- 2_~{ v i / ~~ C ~ ..~ l.1- ~ ~- ~ .% ~~ ~~ ~ ~ ~-~,~ . 5~u~ 5v~n ~r~~ 1f~V~Zu a , ~ ~o/ ~ ~-. ~ 0 ~ c.. 1 ~ C~~ o aM o k.J v ~`1 ~ ~ t~ I ~ ~ ~3~~ ~y4~ ~~~ Please attend the board of Supervisors Meeting on August 18t1~ at 7:OOpm at the Roanoke County Administration Center. We, the citizens of Roanoke Co~_inty, r•eq~_iest the [~r~<~ir~d of Supervisors to deny the rezoning rey~_~est of {:ties ~~~ar~cels; cif land on Route 419 in the vicinty of Brambletion Fav~n~_ie. l•Je~ clo not believe it is in the best interest or ~eraer~vE~s tt~e safety of the citizens of Roanoke Co~_inty. NAME AllDRE55 ,, Please attend the board of Supervisors Meeting on August lntl~ at 7:OOpm at the Roanoke County Administration Center. We, the citizens iof Roanoke Cor_rnty, rec~r_rest tlrE, E~f?r~rci raf Supervisor^s to deny the rezoning r^eyr_iest of t;tre parcE~.is of land on Route 419 in the vicinty of E~ramt~letor, E~aven~_re. I~JE~ cir~ not believe it is in the best inter^est or per5er~v~_~s tyre safety of the citizens of Roanoke Cor_rnty. NAME AllDRE55 L ~ ~~/ V ~~ /~-'' ~~ ~ / e ~' ~,4 3 / ~ s~~ ~h~.~u~rn. c1~5a G~,Q,~~Loh..e~o~~ ~~ ~ s~ ~r y 33 ~~ ~~sr~a~P /,~ ~ ~~ z ~'Q i v . ~~,,. a bit Z ~ ~ ~r . ~aa~ ~ ~ l ~, S~ o -6 ~ ~ ~ e ~~ Please attend. the board of Supervisors Meeting on August lath at 7:OOpur at the Roanoke County Administration Center. __ . We, the citizens of Roanoke Co~_~nty, req~_~est the hr~ard ofi Supervisors to deny the rezoning rey~_~eat of the parcels of land on Ro~_ite 413 in the vicinty of E~rambleton Avpn~_te. WEB cl~:~ not believe it is in the best interest or perser-ves tt~~e safety of the citizens of Roanol<e County. NAME AllDRESS J, G, c.~~v~>^.,~,,v)J ~. ~ ~- -~-al.~e, y y n BRA c ~.~. Q R-9r~,n tz..E t/ 2 y~ Z~ 3~ ~-~-~ rho ~ t ~`.~o ~~" ~~ • ~b 1 ~ t27 ~" wkK~ ~ Z3 l .Qov-.t~ ~ ~ ~~ ~ ~ 2~0 (~6 ". 1/ ?D~ , I - V~ ~/d/~ ~~ /~ S~ o'. /d ~: ;; Please attend the board of Supervisors Meeting on August 18th at 7:OOp~T~ at the Roanoke County Administration Center. r. We, the citizens of Roanoke Co~.~nty, req~_~est tfiE~ f3«~~r-d nf~ ,~ Supervisors to deny the rezoning req~_~est of tt•iE~ f~arcEls of land on Route .419 in the vicinty of Br~-+mbleton Faven~_ie, lle c1c> not believe `it is in the best interest or perservE•~s (:fie safety of the citizens of Roanoke Co~_~nty. NAME ADDRESS ,, fi ,~ ~~ ~'~~~~ ~ ~ ~~ lV f~ 1( ~,~ ,:, r ~,~ 3 3 ~ 9 .~ ~lr,C. 5~.~/ ~~~~ ~%~, -Joy r ~~~ ~ ~~aye ~~ ~=~.• ~ I~e e:~F ~c~cf Q v~ . 1 ~ ~ l~' `1~5 Wh~T"C., Lie, 1~~G~nU~ V/t a~~~g . ;~ • i ~~/~o ~ N~ i ~d el < ~p ~ ~D /q-<<l SIC ~G' ~~~ ~ s I ~ ~d ~ ~~~ ~ ~. 4P ~ a~,~ 2 ~~l ~ a~~ ~ ~ 4 ~I ~ ~~ ~ ~ Q. a~a~~~ a,, ~,~ t ~~ ~: ~ ~_• ~ ~~ 2 ~~ ~P ~ •. ~t~ i ~5~ t~~u~~.~s ~~ a.~.~~~% !/~ ~U/ ~ , _ Please'`attend the board of Supervisors Meeting on `August 18th at 7:OOpm at ~ the„:Roanoke County. Administration~Center:•`, ;, - ' We, .the citizens of Roanoke Co~_rnty, req~_test tlrt~ Eac~~~+rd ra f~ Supervisor^s to deny the rezoning rey~_rest of thic~ E~~-~r•ce.Ls of land on Route 419 in the vicinty of Pram~letorr (lven~_re. l•lE~ rli.~ not believe it is in the best interest or perser-vE~s l; tie safety of the citizens of Roanoke Co~.tnty. NAME ADDRESS n .2Y~i5~ ~m,.~,~sDl- . tin LCQ ~! ' ~' ~ ~ A ~~ a / ~ ~s ~ ~~~ D ~ s-~~, S 3 s~ c r~U~- 3~~.3 ~~/~ 2~ ~ ~~%~~ - a ~io~ 1 3//p ~~rl~ipuy /~ s~ ,~~,~~ (/~ ~~~/~ ~ ~ - ~ ~ ~ ~~ ~ r a ~leas~~eryd~ tie board of Supervisors Meeting on August 18th at 7:00}~m at the Roanoke County Administration Center. We, the citizens of Roanoke Co~_rnty, req~_rest tl-re E3~~~~rd of Super^.V150rs to deny the rezoning rey~_rest of ~tic~ parc~eas c~F land on F3oute 419 in the vicinty of E~rambletor7 f-aven~.rE~, t•Je cl~:~ not believe it is in the best interest or perservE~s the safety of the citizens of Roanoke C'o~_inty. NAME AllDRESS Please attend the board of Supervisors Meeting on August 18th at 7:OOpm al: the Roanoke County Administration Center. v~ ,~~ < <, l v r 0`1 fd~ j /S ~ ~ ~~~~~ ~~ ~ v~ ~~Ul~ r Uilllllllllllllilllllililllllllllillllllllllilliililllllllllillilllllllllllllllll Ilillllllllillllllllillllllllllllllllllllllllll~ _ ~~ ~ - r ~' ~ ~ ~ ~ AGENDA ITEM NO. _ _ _ _ _ _ APPE CE REQUEST _ _ s ~_ PUBLIC HEARING ORDINANCE `'CITIZENS COMMENTS SUBJECT: ~~ ~~~ ~( ~~.~ -_ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. -_ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c c ^ Each speaker will be given between three to five minutes to comment - whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority otgthe Board to do otherwise. . c - ~_ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. c ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. __ _ ^ Speakers are requested to leave any written statements and/or comments vnth the clerk. c ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK __ - mlillilllllllillllilllllllllilllllflillill lllllllllilllllllitiilllllllllllllliillilllllllillllllllllilllllillllllllllllllililllllm llllilllllllillllllillllillllllliillllllllllllllillilllllllllllillll IIIIIIII Ililllllillllllllllillllllilllllllllillllllllllllllll~ _ _ - ~- _ _ - a - _ _ _ _ _ _ AGENDA ITEM NO. _ _ _ _ _ _ APPE CE REQUEST _ _ PUBLIC HEARING ORDINANCE CITIZENS COMMENTS c -_ __ _ ~tc~L'-c.c. o~- ccJP.C~ SUBJECT: ~~~ .Lss ,~ c - / e /c~ ~~•~ c. ~t C = I would like the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will e = decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to = do otherwise. _ _. _ _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. c ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Both speakers and the audience will exercise courtesy at all times. ^ Speakers are requested to leave any written statements and/or comments with the clerk. - ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ c -_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK mlilllllillilllllllllllllllllllilllllllllllilillliilllllllllllllllllllllllllllillllllllilllllllilllllllllllillllllllliillllililllm Uilllllllllllillillllililllllllilllllilllllllilillllllliilllliilllll IIIlilllllllillllllllilllllllllllillllillllllllllillllilllll~ _ _ _ _ _ _ _ _ _ _ AGENDA ITEM NO. - _. - _ _ - APPE _ _ - CE ST _ _ UBLIC HEARING ORDINANC CITIZENS COMMENTS r-- _ SUBJECT: ~ % ; ~, ~ r~ ~ ~' . i;, >~ e =_ ~}-~ w~ rs I would like the Chairman of the Board of Supervisors to recognize me during the c meeting on the above matter so that I may comment. c Wf~N CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time Limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority ofgthe Board to do otherwise. _ -_ a ~ ^ .Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. c _ ^ All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. ^ Bath speakers and the audience will exercise courtesy at all times. __ ^ Speakers are requested to leave any written statements and/or comments with the clerk. ~- ^ INDIVIDUALS SPEAKING ON BF,HALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP c ALLOWING THE INDIVIDUAL TO REPRESENT THEM. c -_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ NAME ~ C' r~ ~ ~ ~c , f ADDRESS ~! (~ (- , _ _ _ _ _ _ _ _ _ _ PHONE ~ I n'1 ~ ~~~ ~ ~~;' ~.' filllllllllllliliilliillllillllllllililillllillllliilllllllllililllllllilllllllilllllilllllillllllllllllllilllllllllllllllliilllllm Uiiiiuiiiiiiiiiiiiiiiiuiiiiiiuiiiiiiiiuiiiiiiiiuiiiiiiiiiiiiiiiiiuiiiiiiiiiiiiiuiiiiiiiiiiiiiiiiiuiiiiiiiuuiiiiiui~~~~ r„ '' ,~,u~ J ~' _ ~p .~,~ ~Y~ ~'~~ ~ AGENDA ITEM NO. c hs-~ ~ _ APPE CE REQUEST PUBLIC HEARING ORDINANCE ~~CITIZENS COMMENTS suBJECT: ~M ~ ,r r; rn~t ~~ = I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. c WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED _ - = BELOW: o ^ Each speaker will be given between three to five minutes to comment = whether speaking as an individual or representative. The Chairman will c = decide the time Limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to do otherwise. - _ ~_ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. _ _ ^ All comments must be directed to the Board. Debate between a recognized = speaker and audience members is not allowed. c _ ^ Both speakers and the audience will exercise courtesy at all times. _ - ^ Speakers are requested to leave any written statements and/or comments c vnth the clerk. _ ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ -_ c -_ c PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK = - - _ _ _ _ _ _ - - - - - - _. - - _ - ` - - - - NAME ~~7 l~ ~ ~ - - -~T1 S - _ _ ADDRESS ~ ~~ _ C ll ~ .~ ~~'-~-~ Lu+tx~ 1~ - __ _ = PHONE ~ ~~ - 7 ~ ~ ~~ - m~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~n~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~m lllllillllllilllllllllllllllilllllllllillllillilillllllllllllllllllllllllillilllillllllllillllllllllllllllllllilllillllllllllllll~ _ _ _ ~~ ~ - _ - _ - AGENDA ITEM NO. _. _ _ _ _ _ _ _- APPE CE RE T _ __ _ _ PUBLIC HEARING ORDINANCE 1-~t.`ITIZENS COMMENTS SUBJECT: v2~~ ~'~-~ _ _ I would like the Chairman of the Board of Supervisors to recognize me during the _. c meeting on the above matter so that I may comment. __ WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS c FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: __ _ ~ ^ Each speaker will be given between three to five minutes to comment = whether speaking as an individual or representative. The Chairman will = decide the time Limit based on the number of citizens speaking on an issue, = and will enforce the rule unless instructed by the majority of the Board to = do otherwise. . c _ ^ Speaker will be limited to a presentation of their point of view only. = Questions of clarification may be entertained by the Chairman. __ ^ All comments must be directed to the Board. Debate between arecognized = speaker and audience members is not allowed. __ __ ^ Both speakers and the audience will exercise courtesy at all times. __ _ ^ Speakers are requested to leave any written statements and/or comments = vc~th the clerk. ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP = ALLOWING THE INDIVIDUAL TO REPRESENT THEM. -_ PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK __ __ mllllilillllllllllilllllllllllllllllilllll lllllllllilllliillllllllllliilllllllillillllillllllllllllllllllllllllllllllllllillillllm Ulllllllllllllllllllllllilllllllllllllllllllllllllllllllllllllllillllllllllllllllllllllllllllllllllllllllllllillllllllllllllllil~ s ~ ~ ~ AGENDA ITEM NO. -_ _ _ _ _ _ _ APPE CE REQUEST PUBLIC HEARING ORDINANCE 1/CITIZENS COMMENTS svBJECT: ~~L l ~ ~ ~ S' ~z ~ ~ L I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED BELOW: c ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c - decide the time limit based on the number of citizens speakin on an issue, and will enforce the rule unless instructed by the majority of~the Board to __ do otherwise. _ -_ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. ^ All comments must be directed to the Board. Debate between a recognized c speaker and audience members is not allowed. c c - ^ Both speakers and the audience will exercise courtesy at all times. - _ ^ Speakers are requested to leave any written statements and/or comments - _ - vnth the clerk. ~- ^ INDIVIDUALS SPEAKING ON BEHALF OF AN ORGANIZED GROUP c SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. _ - PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK _ _ c = - - - - _. _ _ - NAME ~,--~ ~z~ ~~ ~L~ - _ _ ADDRESS- ~ ~ 7 ~ ~~'t 7'~i2 ~~~ S Lit/ - - ... - _ _ = PHONE `7 7 2 -- (o ~ Z ~ c mllillllilllllllllllilllllllllilllllilllllliilllillllllililllllllllllilllllillllllllllllillllillllillli~~~l~l~lill~lllll~llill~~i~"~ UIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIU __ _ _ __ _ _ l AGENDA ITEM NO. -_ _. _ _ _ _ _ _ APPE CE REQUEST _ _ -_ ' PUBLIC HEARING ORDINANCE v CITIZENS COMMENTS SUBJECT: t ~~~ ~ L ~~~ s c.~,o v ~ X55 ~ ~ i I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, I WILL GIVE MY NAME AND ADDRESS FOR THE RECORD. I AGREE TO ABIDE BY THE GUIDELINES LISTED a ~~ __ BELOW: ^ Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will c decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to __ do otherwise. _ ^ Speaker will be limited to a presentation of their point of view only. Questions of clarification may be entertained by the Chairman. __ ^ All comments must be directed to the Board. Debate between arecognized c speaker and audience members is not allowed. ^ Bath speakers and the audience will exercise courtesy at all times. _ ^ Speakers are requested to leave any written statements and/or comments c - with the clerk. - ^ INDIVIDUALS SPEAKING ON B EHALF OF AN ORGANIZED GR 0 UP SHALL FILE WITH THE CLERK AUTHORIZATION FROM THE GROUP ALLOWING THE INDIVIDUAL TO REPRESENT THEM. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK mllllllllllllllllillllllllillllilllilllill IIIIIilllllllllllllllllilllllllllll Ilillllllll Illlllllllilllllllllllllilllillllllilllllm t Cif?OLYN REED 540-981-3430 FAX: 540-F00981-3415; PH: 981-3430 9d~}i-~,910f 3, 1998 012:54 PM ^2/2 08-0; 9~ The Roanoke Times Acct:'~??OO~ROAN Name: ROA Ph:~~? ?00~ Class Rate: BOARD OF Si'PERVISORS P. O. ROB- "9800 ROANOKF t'.4 2 4018 Pa}~t~~pe BL Rate LE Le~als Source EA l Class 10 Legals Staff 08'0498 Issues 2 RateIss Words....... Lines........ Depth....... Columns...... Graphic..... St Words. ^ Boxed Ad Cop}'Line LEGAL NOTICE ROAN S ort S h~inQ ^ ~ Ianual Sort TearSheets Product('fxie PO # ^ Receipt ^ Movable ^ On ('omments NOKE COUNTY LEGAL NOTICE DIS Rate: ROANOKE COUNTY P BOARD OF SUPERVISORS The Roanoke County Board of Cr'edltStatUS: Supervisors will bold a public hearing at T p.m. on Tuesday, August 18, 1998, in the Board Meeting Room of the Roanoke Reply Request County Administration center, 5204 Bernard Drive, Roanoke, Rep: 42 VA, on the petition of the Roanoke County Board of Supervisors to rezone approxi- ^ T FN mately 20 acres from R-i, R-2 and C-2 conditional [o C-2, General Commercial for the 2 Stop 08~11~ 98 purpose of general retail and service uses, located in the vicinity of Brambleton Avenue 124 Price 20 11 2 (Route 221) and Electric Road . (Route 419), Cave Spring Mag- 33 Discount 11.22 isterial District. A copy of this application ~s 2.83 Free Day ~ available for ins ection in the P lanning and Department of 0 Net 100.98 Zoning, 5204 Bernard Drive, Roanoke, VA. 0 St Tax Q, 00 Dated: July 30, 1998 Mary H. Allen, Clerk 0 FedTax 0.00 (8as3ss> Total 100.98 Payment 0.00 App Cr. 0.00 Balance 0.00 Hold ^ Kill Ad Reason for Discount Adid: 846399 email/legal Editions Dc. CAROLYN REED 540-981-3430 4~FAX: 540-0~I7981-3415; PH: 981-3430 9~3, 1998 ~?10:33AM 08<0~ ~g The Roanoke Times Acct: ~R93~-11LE\~%I Name: LEWIS, ROBERT AND ELAINE LEGAL NOTICE Ph: ~8~'-x"'41 Class Rate: Dis Rate: P ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of 1"'14 AIIL[.BRIDGE ROAD CredltStatus: Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 18, 1998, in the Board SALEC\ I ~~A 241 53 Reply Request Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Pa}~h~pe BI, Rate LE Legals Rep: 42 vA, on the petition of Robert and Elaine Lewis for a Spectral Use Permit to allow an acces- Source EA I Class 10 LeQals ^ TFN sory apartment in a R-1, single family, zoning district located at 1714 Millbridge Road, Cat - Sta~1 O8i04%98 Issues 2 Rate Iss 2 Stop 08!11198 awba Magisterial District. A copy of this application is available for inspection in the Words....... 104 $0 price 91 Department of Planning and . Zoning, 5204 Bernard Drive, Lines........ 27 Di$coimt 9 18 Roanoke, VA. Dated: July 30, 1998 Depth 2.36 Free Da}~ 0 Mary H. Allen, Clerk ....... Iaasa2s> Columns...... 0 Net 82.62 Graphic..... 0 St Tax 0.00 St Words. 0 FedTax 0.00 ^ Boxed Ad Total 82.62 Payment 0.00 Cop}'Line LEGAL NOTICE ROAN App Cr. 0.00 Sort String Balance 0.00 ^ 1\ Ianual Sort TearSheets ProductCale PO # ^ Receipt ^ Movable ^ OnHold ^ Kill Ad ('omments Reason for Discount emailllegal Adid: X2/2 846425 Editions DC'. CAROLYN REED 540-981-3430 'FAX: 540-~~0981-3415; PH: 981-3430 9~]i-I1,91G~3, 1998 010:31 AM X212 os~ o ~ ~ pax The Roanoke Times Acct: ~~-1119^NORT Ph: 4-i l9"' C'O ED NA'I'T P.O. f~0~ ^_0068 Name: NORTH ROANOKE DEVELOPMET LEGAL NOTICE Class Rate: Dis Rate: ROANOKE COUNTY p BOARD OF SUPERVISORS The Roanoke County Board of CredltStatUS: Supervisors will hold a public ROANOICE VA 24018 Pa}~h~pe BL Rate LE Le~als Source EI~~I Class 10 Legals Sta~~ O8%0'98 Issues 2 RateIss Words....... Lines........ Depth....... Columns...... Graphic..... St Words. ^ Boxed Ad CopvLineLEUA LNOTICE ROAN SortStrin~; ^ '~IanualSort TearSheets hearing at 7 p.m. on Tuesday, August 78, 1998, in the Board Meeting Room of the Roanoke Reply Request County Administration Center, 5204 Bemar<I Drive, Roanoke, Rep: 42 VA, on the petition of North Roanoke Development Corp. to ^ TFN rezone 3.830 acres from C-1 to C-2 to constmct an officeretail development, located on [he east side of Route 419 across 2 Stop 08/11198 from intersection of Locke Street, Catawba Magisterial District. 110 Price 98 60 A copy of this application is . available for mspec[ion in [he 29 Disconnt 9 g6 Department of Planning and Zoning, 5204 Bernard Drive, 2.56 Free Day ~ Roanoke, YA. Dated: July 30, 1998 0 Net gg.74 Mary H. Allen, Clerk (846431) D St Tax 0.00 0 FedTaY 0.00 Total 88.74 Payment 0.00 App Cr. 0.00 Balance 0.00 ProductCode PO # ^ Receipt ^ 1Vlovable ^ OnHold ^ Kill Ad Comments Reason for Discount emaiUlegal Adid: 846431 Editions DC. CAROLYN REED 540-981-3430 FAX: 540-X00981-3415; PH: 981-3430 9~}i 3, 1998 010:37 AM X2/2 o~~ o ~ ~ yi3 The Roanoke Times Acct: ~U~31~-3-ITHEH Ph: ?0~' ? 144 '_"_'~ RR:1E BLS D. Name: THE HERTZ CORPORATION Class Rate: Disp Rate: Credit StatUS: PARK RIDCTE NJ 07656 Pa~•t<~pe BL Rate LE LeQals Source F..N1 Class 10 Legals Start 08r 04x'98 Issues 2 Rate Iss Words....... Lines........ Depth....... Columns...... Graphic..... St Words. ^ Boxed Ad t'op}• Line LEGAL NOTICE ROAN S ort S h•in~ ^ nlanualSort TearSheets LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will holcl a public hearing at 7 p.m. on Tuesday, August 18, 1998, in the Board Meeting Room of the Roanoke Reply Request County Administration Center, 5204 Bernard Drive, Roanoke, Rep: 42 VA, on the petition of The Hera Corp. to obtain a Special Use Permit to operate a used auto - ^ TFN mobile dealership, located at 5423 Williamson Road, Hollins Magisterial District. 2 Stop 08/11/98 A copy of this application is available for inspection in the Department of Planning and 99 price 40 88 Zoning, 5204 Bernard Drive, . Roanoke, VA. 26 Discount g g4 Dated: July30, 1998 Ma H. Allen, Clerk ` Y 2.26 Free Day 0 s aao~ (aa 0 Net 79.56 0 St Tax O.OU 0 FedTax 0.00 Total 79.5 6 Payment 0.00 App Cr. 0.00 Balance 0.00 ProductCode PO # ^ Receipt ^ iVlovable ^ OnHold ^ Kill Ad Comments Reason for Discount emaiUlegal Adid: 846440 Editions D('. CAROLYN REED 540-981-3430 08'03'y8 , 'FAX: 540-X00981-3415; PH: 981-3430 9~3, 1998 N10:41 AM X2/2 The Roanoke Times Acct: y832302VA.V Name: VA. VARSITY TRANSFER LEGAL NOTICE Plr9R2-2202 CIaSSRate: DIS Rate: P ROANOKECOUNTY BOARD OF SUPERVISORS The Roanoke County Board of P (~ ljt7~ 8884 Ct•edltStatUS: Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 78, 1998, in the Boanl Meeting Room of the Roanoke Roanoke ~ A 24014 Reply Request County Administration center, 5204 Bernard Drive, Roanoke, Pa}'type BL Rate LE Le~als Rep: 42 Vars~yTransfer~lnc tovreg~one 5.4 acres from I-2 to 1-1 and Source F~~f Class 10 Legals ^ TFN obtain a Special Use Permit to construct amini-warehouse, located in the 5800 block of Start 08/04 98 Issues 2 RateIss 2 Stop 08111/98 starker Road, cave spring Magjsterial District. i Words....... 110 Price 95.20 s A copy of this application available for inspection in the Department of Planning and Lines........ 28 Discount 9.52 Zoning, 5204 Bernard Drive, Depth....... 2.46 FreeDay 0 Roanoke, VA. Mary H Alllen~ClerkB Columns...... 0 Net 85.68 (8aea48> Graphic..... 0 St Tax 0.00 St Words. 0 FedTax 0.00 ^ Boxed Ad Total 85.68 Payment 0.00 Cop}' Line LEGAL NOTICE ROAN App Cr. 0.00 SortSh•in~ Balance 0.00 ^ ~ Ianual Sort TearSheets ProchtctCfxle PO # ^ Receipt ^ Movable ^ OnHold ^ Ki11Ad Comments Reason for Discount email/legal Adid: 846448 Editions DC'. o~rFtOANp~.ct` ti 9 2 G> o a? 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (703) 772-2005 FAX (703) 772-2193 August 20, 1998 Mr. David W. Rundgren Executive Director New River Valley Commerce Park Study Committee P. 0. Box 3726 Radford, VA 24143 Dear Mr. Rundgren: BRENDA J. HOLTON DEPUTY CLERK Attached is a copy of Ordinance 081898-8 creating Virginia's First Regional Industrial Facility Authority and authorizing Roanoke County to participate in this Regional Authority in conjunction with other governing bodies. This ordinance was approved by the Board of Supervisors at their meeting on Tuesday, August 18, 1998. If you need further information, please do not hesitate to contact me. Sincerely, Mary H. Allen, CMC/AAE Clerk to the Board of Supervisors bjh Enclosure cc: Paul M. Mahoney, County Attorney Timothy W. Gubala, Director, Economic Dev Diane D. Hyatt, Director, Finance Virginia Headwaters Regional County of Bland, VA County of Giles, VA County of Pulaski, VA County of Wythe, VA City of Roanoke, VA Town of Christiansburg, VA Town of Narrows, VA P.O. BOX 29800 Industrial Facilities Authority member localities County of Craig, VA County of Montgomery, VA City of Radford, VA. City of Salem, VA Town of Dublin, VA Town of Pearisburg, VA Town of Pulaski, VA ®Recyaea Paper Ms. Mary F. Parker, CMC/AAE Clerk, Roanoke City Council 215 Church Avenue, S.W. Roanoke, VA 24011 Mr. Jeffrey D. Johnson Montgomery County Adm. P. 0. Box 806 Christiansburg, VA 24073 Mr. Joseph N. Morgan Pulaski County Administrator 143 Third Street, NW, Suite 1 Pulaski, VA 24301 Mr. R. Lance Terpenny Christiansburg Town Manager P. 0. Box 599 Christiansburg, VA 24073 Mr. Thomas M. Combiths Pulaski Town Manager P. 0. Box 660 Pulaski, VA 24301 Mr. Forest G. Jones, Clerk Salem City Council P. 0. Box 869 Salem, VA 24153 Mr. Roger C. Mullins Giles County Administrator 120 North Main Street Pearisburg, VA 24134 Mr. R. Cellell Dalton Wythe County Administrator 345 South Fourth Street Adm. Bldg, Suite A Wytheville, VA 24382 Mr. Kenneth F. Vittum Pearisburg Town Manager 112 Tazewell Street Pearisburg, VA 24134 Mr. Robert P. Ashbury, Jr. Radford City Manager 619 Second Street Radford, VA 24141 Mr. Stephen A. Carter, Clerk Craig County Board of Supervisors P. 0. Box 308 New Castle, VA 24127 Mr. Gary L. Cutlip Bland County Administrator P. O. Box 510 Bland, VA 24315 Mr. Gary C. E lander Dublin Town Manager P. O. Box 1066 Dublin, VA 24084 Mr. Michael J. Kirk Narrows Town Manager P. 0. Box 440 Narrows, VA 24124 { ,. _ "1 n d PP i r AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 18, 1998 RESOLUTION SUPPORTING THE I-581 AND ROUTE 220 SOUTH CORRIDOR FOR I-73 THROUGH THE ROANOKE VALLEY WHEREAS, the Commonwealth Transportation Board has previously selected Alternative Corridor 6A which generally follows Route 220, the proposed "Smart Highway" and Route 460 to the West Virginia state line west of Narrows as the location for the proposed I-73 north-south interstate connecting Detroit to Charleston, SC; and WI~REAS, the Roanoke County Board of Supervisors has previously indicated its support of a refined corridor for I-73 which would follow the present location of Route 220 into the City of Roanoke and then overlap the present Interstate 581, Interstate 81, the proposed "Smart Highway" and Route 460 to West Virginia on at least two occasions as set forth in its Resolution 112294-1 of November 22, 1994 and Resolution 032498-6 of March 24, 1998; and WHEREAS, the Virginia Department of Transportation (VDOT) has released an "I-73 f Location Study: Alternatives for Future Study" which identifies more specific proposals for the potential comdor location of I-73 through the Roanoke Valley and is in the process of accepting public comments upon these proposed comdors in preparation for the final design work for this project. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Vu-ginia, strongly reiterates its prior recommendation for VDOT's selection of a corridor for I-73 that generally follows the Route 220 corridor into the City of Roanoke, and then overlaps Interstate 581, Interstate 81, the proposed "Smart Highway" and Route 460 to the West Virginia state line near 4 - ~ -Narrows. This recommended corridor would utilize existing road corridors wherever possible, on `routes that are already designated for improvement which would thereby reduce the cost of construction and the expenses associated with additional land expropriation. BE IT FURTHER RESOLVED that VDOT be requested to hold at least one additional public information session for the specific purpose of allowing the citizens of Roanoke County an opportunity to comment upon VDOT's proposed corridor locations for I-73 which may directly affect the residences and business locations of Roanoke County citizens. FURTHER, the Board of Supervisors directs that copies of this resolution be forwarded to the Virginia Department of Transportation, the Interstate Route 73 Communications Committee of the General Assembly and the Roanoke Valley Business Council. • g:1...1wgrlagendalroadsli-73.res • 2 w l-~ /Q~~~~ ~~i . Q p// ~ y~yYti'~-d~~ 1 ritc.~ 5540 Westbriar Court Roanoke, VA 24018 August 15, 1998 Roanoke County Board of Supervisors: 5204 Bernard Drive Roanoke, Va 24018 Dear Mr. Chairman and Fellow Members of the Board: The request to rezone approximately twenty (20) acres of land on Route 419 in the vicinity of Brambleton Avenue from R1 and R2 to C2 is inappropriate use of the land and inconsistent with the Route 419 Frontage Development Plan prepared by the Roanoke County Planning Commission dated February 1987. The rezoning and development would displace approximately twenty (20) small businesses, destroy numerous homes and devalue other homes and property. The Route 419 Frontage Plan calls for developments to preserve established residential neighborhoods and restrict the encroachment of land use that conflicts with existing patterns of development. If this rezoning is approved, where will the commercial encroachment of a residential area occur next, Sugar Loaf, Sugar Loaf Farms, Cresthill or Oak Grove? Part of the drive for this request for rezoning is founded on the increase tax base that would help to reduce the residential tax burden. I have requested a copy of any analysis of the change of tax bases or any fiscal study of the developments impact on Roanoke County. I received a letter from the County Department of Economic Development which stated no study had been completed at this time. So if we are destroying and displacing twenty (20) small businesses, destroying numerous homes and devaluing the property in the adjoining neighborhoods, have we really gained much relative to the cost? Will future small businesses want to open or expand into Roanoke County if they know they are subject to this treatment? With the proposed development the traffic count, according to the developer, will increase by over 5000 vehicles a day. I would challenge this figure because, on the average, my retail hardware business generates approximately 2000 vehicular entry and exits a day. The new proposed retail store has ten times the retail selling space. This traffic increase will be in addition to the increased traffic on Route 419 due to the new McVitty Forest development, the new McVitty Executive Center, the new Olde Dominion Office Park, the new Rite Aid Drug Store and the new Video Store. . L.n Can these over-stressed arterial routes handle this increased volume? Two additional traffic signals are proposed on Brambleton Avenue and Route 419 to accommodate the entrance and exit vehicular traffic for the new retail business. These signals will be less than a thousand feet from the signals at Route 419 and the Brambleton Avenue intersection. In addition, the signal on Brambleton Avenue will be less than a thousand feet from the Brambleton Avenue and Garst Mill intersection. Will VDOT approve such a traffic nightmare? With the Fire and Rescue Units in such close proximity to this critical intersection, will they be able to navigate such a jungle of traffic problems? Many people use residential streets such as Manassas Drive and Colonial Avenue to avoid the problems of the Route 419 and Brambleton Avenue intersection now. How much more will these proposed traffic bottlenecks increase this traffic encroachment into our residential areas endangering our children and families? In accordance with the Route 419 Frontage Development Plan, the rezoning procedures encourage petitioners to proffer conditions which address environmental protection, complete site layout, land use, and access. It also encourages petitioners to provide sufficient data necessary to access consistency with the guidelines of this development plan. The developers, as of this date and time, have not presented complete data in accordance with the Route 419 Development Plan. Can this board make a decision on a matter of such grand importance as this project without complete and accurate data to include a fiscal study and a VDOT traffic study? Please look deeply into the long range ramifications to this request for C2 rezoning. If this Board allows a retail business of this magnitude to be developed at this location, a precedent will be established. It will be too late to control the flood of rampant development and encroachment whose traffic and nuisance will choke and destroy the tranquil bedroom community of Cave Spring that we have tried to preserve and is obviously wanted by so many citizens. PLEASE SAY NO TO THIS REZONING REQUEST! Sinc ely, ~ ~ G" ",~ uglas W. Basham Warren J Basham O~ ROANp,Y~ ti '~ A z -„ ~ ~ i °v `ate 1838 COUNTY ADMINISTRATOR ELMER C. HODGE (540) 772-2004 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 FAX (540) 772-2193 August 20, 1998 BOARD OF SUPERVISORS BOB L. JOHNSON, CHAIRMAN HOLLINS MAGISTERIAL DISTRICT HARRY C. NICKENS, VICE-CHAIRMAN VINTON MAGISTERIAL DISTRICT FENTON F. "SPIKE" HARRISON, JR. CATAWBA MAGISTERIAL DISTRICT JOSEPH MCNAMARA WINDSOR HILLS MAGISTERIAL DISTRICT H. ODELL "FUZZY" MINNIX CAVE SPRING MAGISTERIAL DISTRICT (540) 772-2005 Father Joseph Lehman Our Lady of Nazareth 2505 Electric Road, SW Roanoke VA 24018 Dear Father Lehman: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, August 18, 1998. We believe it is most important to ask for divine guidance at these meetings and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. With kindest regards, C~~~xx~# .~~ ~~x~~.~~ P.O. BOX 29800 H..~n.~ Bob L. J son, Chairman Roanoke County Board of Supervisors Intemet E-Mail Internet E-Mail ehodge@www.co.roanoke.va.us ®Recycled Paper bos@www.co.roanoke.va.us i3 /I ' ~ DRAFT -8/12/98 - .~. ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA August 18, 1998 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. This will be the only meeting in August and there will be a 3:00 p.m. session and a 7:00 p.m. session. Individuals with disabilities who arrangement in order to participate meetings or other programs and County, please contact the Clerk to request that you provide at least arrangements may be made. require assistance or special in or attend Board of Supervisors activities sponsored by Roanoke the Board at (540) 772-2005. We 48-hours notice so that proper A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: Father Joseph Lehman Our Lady of Nazareth Catholic Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND i AWARDS 1. Resolution of Congratulations and recognition of the Top ~`~J G~~S° ~ CIRCLE Suggestion Program winners from May 1997 to May 1998. ,, 2. Recognitio Certificate Reporting Report. D. BRIEFINGS E. NEW BUSINESS n of Finance Department for receiving a of Achievement for Excellence in Financial for the Comprehensive Annual Financial 1. Resolution ratifying an option to purchase agreement with Michael W. Rose and Traci Y. Rose to purchase approximately 0.251 acres on Westmoreland Avenue. (Paul Mahoney, County Attorney) ,,2. Request for authorization to execute an agreement with the City of Roanoke to establish joint Firearms Training Range at the Dixie Cavern landfill site. (Ray Lavinder, Chief of Police) ~ t ~ ~~ - ' 3. Request to allocate funds to Roanoke County Recreation Clubs as part of beverage concession agreement with Pepsi. (Pete Haislip, Parks and Recreation Director) .~. Adoption of resolution designating Blue Ridge Community Services as an operation agency and adoption of a pertormance agreement. (John Chambliss, Assistant County Administrator) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READINGS OF REZONING ORDINANCES -CONSENT AGENDA a 1. Ordinance authorizing a Special Use Permit to construct a 100 ft. cellular monopole tower and support building, ,~;~~ located on Catawba Valley Drive, 0.75 mile west of Oakey- ~~~~,,, ~ , ~' Dolon Rd., Catawba Magisterial District, upon the petition of U. S. Cellular. G. FIRST READING OF ORDINANCES ~7. First reading of ordinance to establish water service area for Clearbrook-U.S. Route 220 Corridor and authorize acquisition of easement. (Gary Robertson, Utility Director) 2. First reading of ordinance to vacate, quit-claim and release portion of 20' waterline easement under the existing Barnes ~ Noble building and accept a relocated new 20' waterline easement. (Gary Roberston, Utility Director) 3. First reading of ordinance approving the exercise of an option to purchase agreement with Michael W. Rose and Traci Y. Rose for 0.251 acre, more or less, on Westmoreland Drive. (Paul Mahoney, County Attorney) ~~ ~ ~ 4. First reading of ordinance to amend a performance ~~ ~ °"' `" agreement with Country East LLC. (Timothy Gubala, Economic Development Director) H. SECOND READING OF ORDINANCES ,~I. APPOINTMENTS 1. Building Code Board of Adjustment and Appeals 2. Grievance Panel 3. Industrial Development Authority 3 4. League of Older Americans -Advisory Council 5. Task Force for Senior and Physically Challenged Citizens 6. Social Services Advisory Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT A ENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for July 14, 1998 and July 28, 1998. 2. Request to terminate a pertormance agreement with Relax, Inc and rescind Public Private Partnership funds in the amount of X77,498. ~ 3. Acceptance of donation from Clearbrook Civic League towards purchase of Clearbrook community identification signs. ,/4. Donation of easement necessary to construct the water and sewer extension to the Dixie Caverns Landfill, located in the Catawba Magisterial District. L~ G K. REQUESTS FOR WORK SESSIONS 1. Request to schedule work session on September 8, 1998 to review the Community Plan. (Janet Scheid, Planner) L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS 4 N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. REPORTS .- 1. General Fund Unappropriated Balance `"~~2. Capital Fund Unappropriated Balance `~" 3. Board Contingency Fund `, 4. Future School Capital Reserve 5. Accounts Paid - ,6. Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of July 31, 1998 7. Report from the Virginia Department of Transportation of changes to the Secondary System as of July 1998 P. WORK SESSIONS /, WS n1 -~-~ 3 Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A EVENING SESSION - 7:00 P.M. R. CERTIFICATION OF EXECUTIVE SESSION S. NEW BUSINESS T. PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES ~' 1. Second reading of ordinance creating the Virginias 5 I/~/=1 F#~weters Regional Industrial Facility Authority. (Paul Mahoney, County Attorney) 2. Second reading of ordinance authorizing a Special Use Permit to allow an accessory apartment in a R-1, single family, zoning district located at 1714 Millbridge Road, Catawba Magisterial District, upon the petition of Robert and Elaine Lewis. 3. Second reading of ordinance to rezone 3.830 acres from C-1 to C-2 to construct an office/retail development, located on the east side of Route 419 across from intersection of Locke Street, Catawba Magisterial District, upon the petition of North Roanoke Development Corp. 4. Second reading of ordinance authorizing a Special Use Permit to operate a used automobile dealership, located at 5423 Williamson Road, Hollins Magisterial District, upon the petition of The Hertz Corp. 5. Second reading of ordinance to rezone 5.4 acres from I-2 and I-1 and obtain a Special Use Permit to construct a mini-warehouse, located in the 5800 block of Starkey Road, Cave Spring Magisterial District, upon the petition of Virginia Varsity Transfer, Inc. 6. Second reading of ordinance to rezone approximately 20 acres from R-1, R-2 and C-2 conditional to C-2, General commercial, for the purpose of general retail and service uses, located in the vicinity of Brambleton Avenue (Route 221) and Electric Road (Route 419), Cave Spring Magisterial District, upon the petition of Roanoke County Board of Supervisors. U. CITIZENS COMMENTS AND COMMUNICATIONS V. ADJOURNMENT TO 7:00 A.M., AUGUST 21, 1998, FOR PURPOSE OF TRIP TO GOOCHLAND AND HENRICO COUNTIES TO TOUR INDUSTRIAL PARKS 6 August 10, 1998 MA S P-B called. Said that Joyce Waugh needs to undo the public private partnership funds for Relax, Inc. Since it was done by Action, can it be undone by action, or do we need ordinance? Talk to her tomorrow. Brenda i A-111996-5 Item No. ~~" AT A REGULAR MEETING Ok' THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, ~tEETIN~ DATE ; 1~GENDA ITEM: November 19, 1996 Request Public ,behalf COUNT'S,' ADMINISTRATOR' $ COMMENTS, E~~~„VE SUMMARY '. for approval of expenditure from Private Partnership Funds on of Relax, Inc. ~ ~~~ This is a request to expend $77,498 for public purposes on behalf of the location of a new motel at the corner of Plantation Road and Friendship Lane in the Hollins Magisterial District. A performance agreement is being drafted for execution, pending Board approval. B~~kgrQund Relax Inc. has planned the location of a new motel in Roanoke County. The authorization bf the expenditures of Public Private Partnership funds is a deciding factor in this location and will assist Relax, Inc.'s motel location by funding $77,498 in estimated water, sewer, and fire connection fees. Tn return, Relax, Inc. will construct a 3-4 story, 60-80 roam motel with an estimated $2.4 million investment, employing 17 full time people. Estimated annual taxes from all sources is estimated to be X74,745. Funds for the payment of utility connection fees are budgeted within the Economic Development Public Private Partnership fund. Staff have reviewed the request for assistance and found that it meets the public private partnership policy criteria with an estimated return of taxes paid back within the first year and a half of operation. "'~' Fi sc ~ Trnta~Ct An amount of $77,498 is available within the Economic Development public private Partnership fund for this project. ~. tQ~'riat,ives : 1. Approve the expenditure of $77,746 of Public Private Partnership funds on behalf of Relax, Inc. 2. Do not fund this request. This alternative would mean that this project would not locate here. staff R~cornmendatian: Staff recommends that the Board of Supervisors approve Alternative No. 1. Approving the expenditure of $77,746 for the Relax, Inc. project. Respectfully submitted: ~,~ ~ Joyce Waugh Eco mi Development Specialist Approved: Elmer C. Hodge County Administrator ---------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson to No Yes Abs Denied ( ) approve staff recommendation Eddy _~ Received ( ) Harrison _~ Referred ( ) Johnson ~_ To ( ) Minnix x Nickens x cc: File Joyce Waugh, Economic Dev Specialist Diane D. Hyatt, Director, Finance c,f I ~ _,• ,,Qi ~ ~ / 1`~~~~, ~.~" ~ . 0 0 i1~~ ,,,~ U ~ ~ ~ Item No. ~___ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, SW., ROANOKE COUNTY, VIRGINIA ON TUESDAY, MEETING DATE: August 18, 1998 AGENDA ITEM: Request to terminate a Performance Agreement with Relax, rescind Public Private Partnership funds in the amount of $ 7,498.0 in connection with related infrastructure improvements. 7 COUNTY ADMINISTRATOR'S COMMENTS: `~~~ ~Cl~ a-~-®C~..~ ~ ~ EXECUTIVE SUMMARY: ~ i l ~~ ,j ~ ~ ~ /w On November 19, 1996, the oard of Supervisors authorized the expenditure of 77,746 ~'~-r- Public Private Partnership funds on behalf of Relax, Inch and subsequently ent ed ' ~ a -' Performance Agreement dated January 23, 1997. Staff worked with Relax, Inc. while final construction costs were determined and financing was being arranged. Plans were submitted and approved. Staff noted that construction had not begun and notified Relax, Inc. in writing on June 8, 1998 that a written request would be needed to consider an extension of the Performance Agreement. Mr. Patel called to say that he did not want to extend the agreement, he was not going to build the Microtel and was going to sell the project. A letter stating his intentions was requested, but not received. Staff requests that the Board of Supervisors terminate the Performance Agr ent and rescind the Public Private Partnership funds in the amount of $77,498.00 at they may be returned to the Public Private Partnership Fund for future use. FISCAL IMPACT ~¢~~ No fiscal impact. funds for this purpose since construction had not begun. A ~ ^_ - n ~ ~ 1. Terms ate a Performance Agreement with Relax, Inc., rescind Public Private Partnership funds ' the amount of $77,498.00 and return the funds to the Public Private Partnership STAFF RECOMMENDATION Staff recommends that the Board of Supervisors ~P~ev~ ~4tle~ti3rP ~ +hPYP~,[7 terminat~g- the Performance Agreement with Relax, Inc., rescinding Public Private Partnership funds in the amount of $77,498.00 end returni~xg the funds to the Public Private Partnership Furid. l Respectfully submitted: Joyce Waugh Assistant Director Approved: Elmer C. Hodge County Administrator ~j J ;~. ;~ .. DRAFT -8/ -~' l~ ` ~ j ~ ~' .., i' ~~~ , , 11/98 - 9:00 a.m. ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA August 18, 1998 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m on the fourth Tuesday of each month. Deviations from this schedule will be announced. This will be the only meeting in August and there will be a 3:00 p.m. session and a 7:00 p.m. session. Individuals with disabilities who require assistance or special arrangement in order to participate in or attend Board of Supervisors meetings or other programs and activities sponsored by Roanoke County, please contact the Clerk to the Board at (540) 772-2005. We request that you provide at least 48-hours notice so that proper arrangements may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call. 2. Invocation: Father Joseph Lehman Our Lady of Nazareth Catholic Church 3. Pledge of Allegiance to the United States Flag. B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND i AWARDS ~1. Resolution of Congratulations and recognition of the Top CIRCLE Suggestion Program winners from May 1997 to May 1998. L~7 E. ~' 2. Recognition of Finance Department for receiving a Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report. BRIEFINGS NEW BUSINESS 1. Resolution ratifying an option to purchase agreement with Michael W. Rose and Traci Y. Rose to purchase approximately 0.251 acres on Westmoreland Avenue. (Paul Mahoney, County Attorney) ,,: 2. Request for authorization to execute an agreement with the City of Roanoke to establish joint Firearms Training Range at the Dixie Cavern landfill site. (Ray Lavinder, Chief of Police) 3. Request to allocate funds to Roanoke County recreation clubs as part of concession agreement with Pepsi. (Pete Haislip, Parks and Recreation Director) r%4. Adoption of resolution designating Blue Ridge Community Services as an operation agency and adoption of a performance agreement. (John Chambliss, Assistant County Administrator) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READINGS OF REZONING ORDINANCES -CONSENT AGENDA 1. Ordinance authorizing a Special Use Permit to construct a 2 100 ft. cellular monopole tower and support building, located on Catawba Valley Drive, 0.75 mile west of Oakey- Dolon Rd., Catawba Magisterial District, upon the petition of U. S. Cellular. G. ,~ ~,- .,~ ~~~ /•y ' ~A ~, ~~`'~ ~~' H. ./~. FIRST READING OF ORDINANCES rw,; 1. First reading of ordinance to establish water service area for Clearbrook-U.S. Route 220 Corridor and authorize acquisition of easement. (Gary Robertson, Utility Director) 2. First reading of ordinance approving the exercise of an option to purchase agreement with Michael W. Rose and Traci Y. Rose for 0.251 acre, more or less, on Westmoreland Drive. (Paul Mahoney, County Attorney) ~3. First reading._of ordinance authorizing the lea of one (1) acre real estate__ located at Happy-~ oi~`II w Gardens. e Haislip, Parks and Recreation Director) 1. 4. First reading of ordinance to amend a pertormance agreement with Country East LLC. (Timothy Gubala, Economic Development Director) SECOND READING OF ORDINANCES APPOINTMENTS 1. Building Code Board of Adjustment and Appeals 2. League of Older Americans -Advisory Council 3. Grievance Panel <- '=' 4. Industrial Development Authority 5. Task Force for Senior and Physically Challenged Citizens 3 6. Social Services Advisory Board J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT A ENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for July 28, 1998. ~ 2. Request to terminate a pertormance agreement with ~~' .:~. Relax Inc and rescind Public Private Partnershi funds in p % ~~ the amount of $77,498. ~ -~~.~, tv ,~,~. ~, .,;-~ 3. Acceptance of $800 from Clearbrook Civic League for ~' ~ ~' median signs. ~.x~~ ~,` ~ . '" ~ ~ .,..~~ , , ._~~ ~ ~, ~~~ ~,~ rr r, ~'~ ~' 4. Donation of easement necessary to construct the water and sewer extension to the Dixie Caverns Landfill, located in the Catawba Magisterial District. K. REQUESTS FOR WORK SESSIONS ~,i1. Request to schedule work session on September 8, 1998 to review the Community Plan. (Janet Scheid, Planner) L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS AND INQUIRIES OF BOARD MEMBERS O. REPORTS 4 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid - 6. Statement of Revenues and Expenditures as of June 30, 1998 ~-` 7. Statement of the Treasurer's Accountability per Investments and Portfolio Policy, as of July 31, 1998 ,` ~~ '~~,`' ~I ~. Report from the Virginia Department of Transportation P~, of chan es to the Seconds S stem as of July 1998 y ,. 9 rY Y '.( ~aatts~~le) v ^` / ~~-:~ / .~~ P. WORK SESSIONS Q. EXECUTIVE SESSION pursuant to the Code of Virginia Section 2.1-344 A EVENING SESSION - 7:00 P.M. R. CERTIFICATION OF EXECUTIVE SESSION S. NEW BUSINESS T. PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES 1. Second reading of ordinance creating the Virginia s Headwaters Regional Industrial Facility Authority. (Paul Mahoney, County Attorney) . 2. Second reading of ordinance authorizing a Special Use Permit to allow an accessory apartment in a R-1, single family, zoning district located at 1714 Millbridge Road, Catawba Magisterial District, upon the petition of Robert and Elaine Lewis. ~- 3. Second reading of ordinance to rezone 3.830 acres from C-1 to C-2 to construct an office/retail development, located on the east side of Route 419 across from intersection of Locke Street, Catawba Magisterial District, upon the petition of North Roanoke Development Corp. 4. Second reading of ordinance authorizing a Special Use Permit to operate a used automobile dealership, located at 5423 Williamson Road, Hollins Magisterial District, upon the petition of The Hertz Corp. 5. Second reading of ordinance to rezone 5.4 acres from I-2 and I-1 and obtain a Special Use Permit to construct a mini-warehouse, located in the 5800 block of Starkey Road, Cave Spring Magisterial District, upon the petition of Virginia Varsity Transfer, Inc. 6. Second reading of ordinance to rezone approximately 20 acres from R-1, R-2 and C-2 conditional to C-2, General commercial, for the purpose of general retail and service uses, located in the vicinity of Brambleton Avenue (Route 221) and Electric Road (Route 419), Cave Spring Magisterial District, upon the petition of Roanoke County Board of Supervisors. U. CITIZENS COMMENTS AND COMMUNICATIONS V. ADJOURNMENT TO 7:00 A.M., AUGUST 21, 1998, FOR PURPOSE OF TRIP TO GOOCHLAND AND HENRICO COUNTIES TO TOUR INDUSTRIAL PARKS 6 c/`~ From: Self <ADM01/BJH> To: "Terry Harrington" <ADM01/TLH> Subject: Re: donation to Clearbrook ID signs Date sent: Wed, 12 Aug 199811:32:49 Thanks for the information Terry. I will pass it on to John. > From: "Terry Harrington" <ADM01/TLH> > To: "Brenda Holton" <ADM01/BJH> > Date: Wed, 12 Aug 1998 11:31:55 +0000 > Subject: Re: donation to Clearbrook ID signs > We have no official policy. When we started discussing the cost > share with Clearbrook, ECH offered "Half', but they were not able to > collect half, so we paid the residual. I did not want to put that > in report. If john or don have any ???? please have them call me. > T. > From: "Brenda Holton" <ADM01/BJH> > To: adm01/tlh > Date: Wed, 12 Aug 1998 11:12:07 +0000 > Subject: donation to Clearbrook ID signs > Terry, MA is sick and I am handling agenda. On the report > acceptance of donation from Clearborok Civic League. Is there a > policy on how to share costs to the community of these signs or is > it done as situation arises? I thought perhaps in the Community > Plan meetings, there was some sort of policy. > Thanks for your help. > Brenda Holton CMC > Deputy Clerk > 772-2005 Brenda Holton -- 1 -- Wed, 12 Aug 1998 11:32:58 ~~ ~~ ~~ ~~ ~ ITEM N A%w`~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 18, 1998 AGENDA ITEM: ORDINANCE TO VACATE, QUIT-CLAIM AND RELEASE A PORTION OF A 20' WATERLINE EASEMENT UNDER THE EXISTING BARNES & NOBLE BUILDING ACROSS PROPERTY OF TANGLEWOOD MALL ASSOCIATES, L.L.C., AND TO ACCEPT IN EXCHANGE A RELOCATED NEW 20' WATERLINE EASEMENT AROUND SAID BUILDING LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: This is the first reading of the proposed ordinance to authorize vacation and release of a portion of a 20' waterline easement under the Barnes & Noble building at Tanglewood Mall, across property owned by Tanglewood Mall Associates, L.L.C., and to authorize acceptance of an alternative 20' waterline easement. BACKGROUND: By deed dated April 30, 1979, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1123, page 535, Tanglewood Mall, Inc., as owner of the subject parcel of land, conveyed to the Board of Supervisors of Roanoke County easements and rights of way, for a width of 10' on either side of the existing water lines, for the purpose of operating, maintaining and repairing the water lines and equipment related thereto. By deed dated May 1, 1979, and deed of correction dated August 19, 1981, recorded in the aforesaid Clerk's Office in Deed Book 1123, page 517, and Deed Book 1175, page 53, respectively, Craighead Water Company (and its successor) conveyed to the Board of Supervisors easements and rights of way for maintaining, repairing and operating a water distribution system. From: Self <ADM01/BJH> To: "Sue Patterson-Bane" <ADM01/SPB> Subject: Re: Rose Option Date sent: Thu, 6 Aug 1998 09:40:36 Thanks for the information. Nothing is simple anymore. I'll save this for Mary Allen so she will know (?) what is going on with it. Brenda > From: "Sue Patterson-Bane" <ADM01/SPB> > To: "Brenda Holton" <ADM01/BJH> > Date: Thu, 6 Aug 1998 09:33:16 +0000 > Subject: Re: Rose Option > We will have a reso approving the option and a first reading of an > ordinance to exercise the same option. Normally this would not > happen in the same meeting but there is nothing normal about this > top secret project!!! > Also, to further complicate matters, the 1st reading to exercise may > not occur if the rezoning of the property does not go forward! > Sue Patterson-Bane > Legal Assistant > 772-2007 Brenda Holton -- 1 -- Thu, 6 Aug 1998 09:40:47 From: Self <ADM01/BJH> To: Sue Patterson-Bane Subject: Rose Option Date sent: Thu, 6 Aug 1998 09:01:08 Sue, Mary Allen is on vacation this week and I am trying to help her by getting the draft agenda for 8/18 ready. I was looking at the Rose Option and it says that by Resolution blank, option was approved. At the 7/14/98 meeting the Board adopted the Resolution approving the Keeney option but we did not adopt one for Rose. They talked about adding it to the 7/28 meeting but did not. Are we going to adopt a resolution at this meeting too? Thanks. Brenda Holton -- 1 -- Thu, 6 Aug 1998 09:07:49 i From: "Sue Patterson-Bane" <ADM01/SPB> To: ADM01/MHA Date sent: Tue, 4 Aug 1998 10:23:32 +0000 Subject: Rose Option Copies to: adm01/twg «< Message autoforwarded from ADM01/MHA »> Attached is the ordinance to exercise the Rose Option for 8/18/98 agenda. PMM will do the Board report for this. Sue Brenda Holton -- 1 -- Thu, 6 Aug 1998 08:28:10 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, AUGUST 18, 1998 ORDINANCE APPROVING THE EXERCISE OF AN OPTION TO PURCHASE AGREEMENT WITH MICHAEL W. ROSE AND TRACI Y. ROSE FOR 0.251 ACRE, MORE OR LESS, (BEING IDENTIFIED AS COUNTY TAX MAP PARCEL 77.13-5-30) WHEREAS, by Resolution the Board of Supervisors of Roanoke County approved the Option to Purchase Agreement dated July 30, 1998, with Michael W. Rose and Traci Y. Rose for an option to purchase 0.251 acre, more or less, being further shown on the Roanoke County land records as Tax Map Number 77.13-5-30 ("the Property"); and, WHEREAS, under the terms of said agreement, the purchase price for the Property is $150,000, and the option must be exercised on or before January 30, 1999; and, WHEREAS, the agreement provides for settlement within 30 days from the date of rezoning of the property by the Board of Supervisors and WHEREAS, the property is necessary for the construction of and the funds are available in the account as appropriated by the Board on and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on August 18, 1998; the second reading was held on September 8, 1998. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to exercise the option to purchase from Michael W. Rose and Traci Y. Rose of the following described real estate, to-wit: All that certain tract or parcel of land, together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, situate in the Cave Spring Magisterial District of the County of Roanoke, Virginia, containing 0.251 acres, more or less, and more particularly described as follows: Beginning at a point on the south side of Westmoreland Drive, which point of beginning is the common corner to Lots 4 and 5 of Section 6 of Mount Vernon Heights, marked by an iron; thence leaving Westmoreland Drive and with the dividing line between Lots 4 and 5, S. 21 deg. 49' W. 244.24 feet to a point; thence N. 72 deg. 32' W. 31.65 feet to a point; thence N. 15 deg. 48' 51" E. 247.99 feet to a point on the south side of Westmoreland Drive (said course having been identified as N. 15 deg. 56' E. 249.3 feet in the deed of conveyance unto the Grantor herein); thence with the south side of Westmoreland Drive, S. 68 deg. 11' E. 57.5 feet to the point of Beginning, and being the eastern portion of Lot 4, Section 6 as shown by the Map of Mount Vernon Heights, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 2, page 67. Said real estate being further shown and designated upon the Roanoke County land records as Tax Map Number 77.13-5-30, and having a street address of 3323 Westmoreland Drive, SW, Roanoke, Virginia. This being all of the same real estate acquired by Grantor from the Cave Spring First Aid and Rescue Squad, Inc., by deed dated 9/25/91, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Deed Book 1350, page 834. 2. That the County Administrator or Assistant County Administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the exercise of the option and assignment of the contract to the IDA, all of which shall be approved as to form by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. U:\WPDOCS\AGENDA-8\AUG98\ROSE.ORD From: "Brenda Holton" <ADM01/BJH> To: ADM01/MHA Date sent: Thu, 6 Aug 1998 08:23:19 +0000 Subject: Finance Award «< Message autoforwarded from ADM01/MHA »> The award for finance was received and ECH gave it to me and said to put on the agenda for August 18. However, Diane wanted to get it hung and sent Lynda to get it. So we have to get it back before Board meeting to present. Brenda Holton CMC Deputy Clerk 772-2005 Brenda Holton -- 1 -- Thu, 6 Aug 1998 08:23:27 From: Self <ADM01/BJH> To: "Susie Owen" <ADM01/SBO> Subject: Re: REPORT Date sent: Tue, 4 Aug 1998 08:43:45 Without knowing a lot about it, I would say informational since the action has already been taken and she just wants the Board to know the status. However, if she wants the Board to approve the distribution of funds, it could be a consent item. I suppose the key is does she need the Board to do something? > From: "Susie Owen" <ADM01/SBO> > To: adm01/bjh > Date: Tue, 4 Aug 1998 08:38:22 +0000 > Subject: REPORT > Joyce has to prepare a report re. Mr. Patel's Microhotel. The Board > approved using funds from the Public Private Partnership to assist > him with this project and now we're not providing those funds to > him. What type report should she prepare? Informational or action > report? Brenda Holton -- 1 -- Thu, 6 Aug 1998 08:32:24 s~y ~ ~~, ft1 F- n. E w i ~ ~ ~I I~ --~ 4 ~ ~. ~ .~ ! ~ I i ,., 1 ~'~ I 'v} e l ~ w r!w 7'/~y~y . `w" 5 ,yam a_ 1 C'Ri ~ '" J ~ ~ 4 " I p I . •~ ~ '+~ ~/`t ~: ` ~ f~ ' ~ ' I i I 1 `~ t ~ ~ y~ S, it Its "~ ~ ~I ~" % I ~ ~- ~ j ^~.~ : G i ~ ,~ ~ ~~ I I I ,.~~. I j ~ n• ~ I _ i j I i I t, iO j ~ i j !Z I ~ I I i , I I I, i ~': IJ G p ~ I ~ 14~ I I i I i Z r~~O ~ j ~ I I p ZIZ ~i' , ~ m,~ ~ (n ~ ~ ' W {n W~"'j ~ j ~ m~ ~ p ~ z ~~I JIN a1 }I ~ z w ~iolE-. 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O M ' t0 M I ~ 1~ ' I MI N7 Q1 N r. t~ ~ci M O ~ t0 ' Irn M et M ~ r NIO~eo '0' ~ to 01Iu~IM ~ ~ tt:> I to ~ ; O ~ O N tl9 tD N N M . ~ ' ~ ~- I ~{ CO t7) ~ N ;~ I ~ O ' O OD M I r r- ~ 1A ! N ~. O ~ O lA pppp t'7 ~- O O M ~ ~p O t0 ^ ~ ~ N ~ ~ M I r- ~ M kA ~ I Nl ~ r to ooa, M I O M ' ~ ~ r ~ ~j t0 r- 1t') r N ~ N ~ Q tD 1~ ~ M ~ O o0,ta t0 .O l7C) . ~ 00 , trY N W ~O GO i (p r ~ ~ ~~pp 01 O ' M ' CO ~I ~ N IN !N CIO Clst N ~ O'N I ~ I t1C t0 01 ' ~ ' 01 ~ I tp CG M 1~. 1~ to I ~ ~ ' ~ O M ' IA ~ r 1~ 0.1 r 1~ m In O W M N N N N N N N N NI N N M N G~ N N N (h N N N N r' ~ N,N N'N N N N;,Ni N NI NIN NON M N Q t0 N,NIN CO N N N N N N N N N N ~ N N,N ~ N N N ea a csF# 00504 ~~ ~.,. " CIRCLE Suggestior~ Form Section 1 ~aS -Q~''7 bsl7 ,le.~ e cc.,~ F~a ~ ~ r~ r'1. • ~ - S Employee SS# Employee Name Department $eCtlOn II Current situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.) Ex. "I spend four hours preparing a report... ' ~~.r~~a ~.r--I ~ `-F s .~--~ '/a h4„r Bch ~ ~~..k calc~ - -~.,.-~ ~ p..+-~ o --~ ~ ~-+ ~ t ~.5 ~o ~-4~, a~ -phis a -(' y v res c~-r. ~e tr.~rL+l ^k.ar Y~^s Wont tan -iL./c cu-c. ''1 ~eve4 r•+.,-.~ 5-4~v-(=f .+-•t.r-.Ixra. Thy I w r+r a t W: -ih ,- a r*~ d t a har J (~.e l a ca.) a, o r' . ~~3 ~~,_v~c ~ ..,r, J , r ,~le5a F~If P1IA a~'+c~ .5 /2+'4 ~ M/~f ~YZS.i,,..Y.. , Section I11 Section IV co. ~ l~ y - 5 `~ S Emp ogee's Signature Date Supe isor's Signature ate Grade By signing, the employee grants the County of Roanoke, Virginia, complete rights to use, modify, and distribute any and all ideas submitted on this form. 11~1g 70 21~2~~ "For Component II proposals, please include the names of all team members. Attach a separate lis „~~o~ ~ `'sr~ if necessary. K ~c'91 N r,;,a1 ;,~ n- SEE BACK OF FORM FOR INSTRUCTIONS. N „ •-` :'o;,~A'~~ ... ~ .i~OJc~~~~,b o ' ~' ~ ,a f ~`..-.at... •.,..,, ~,.,,,.,,..,,,.,,,,.~ F,~. Rnonn4n f:ni ~ntv 1 P~ F1v EmDIAVP,P,S Part 1 - Proo 81 ~OrrTl c~U/ Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if needed, to fully describe the suggestion. w ~ ~l ~~ ~'a Section 1 Employee SS# Section II CSF# 0201 CIRCLE Suggestion Form Employee Name Department Cuiient situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.l Ex. "I spend four hours preparing a report..." C~~,QS of an S c~ rna-~~ ~l ar'Q bc. n, Mad.e_ ~ ~ Icy ~-~o Pte ~ ~ ~., _ ~ _ , r~r~+. -+~I~cs ` ~ hS o~ Cry ~ -1,;~.,~ i~-~ Ls c..o ~ .eve- G a. o-~ ~.'. ~~ rti. '~ SO na 3 ~~ Section III Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if eded, to fully describe the suggestion. w ~ -~.3'7 ~~ rCJ~b~ l b L '(% ~ Cam. vTD~ ~ a.~~---~9 .w C. 8 ~o o hrs c.~d, ~}, vf' . Q,r ~ r 6 S. m I ao 3 . * c ovT 3 mss- ~-~¢.-Scu,`r~np - h J `~ ~ ~, ~ 3 '7 J3. 3 a +1G aJa..~ 3 y Section IV a «. ~ ~ ~-5 c Emp ogee's Signature* Date Supervisor's Signature Date Grade By signing, the employee grants the County of Roanoke, Virginia, complete rights to use, modify, and distribute any and all ideas submitted on this form. *For Component II proposals, please include the names of all team members. Attach a separate list, if necessary. SEE BACK OF FORM FOR INSTRUCTIONS. Hands-On SQL: The Language, Querying, Reporting, and the Marketplace. your price - $23.17 Instant SQL Programing. your price - ;17.37 Lan Times Guide to SQL. your price - ;17.37 The Practical SQL Handbook: Using Structured Query Language. your price - $23.1) SQL For Dummies. (2nd Ed.) your price - ;14.49 (3rd Edition due out July 1998, same price) ~~~ ~~ £e~ Section 1 CSF# 0+3J8 CIRCLE Suggestion Form 225-44-3469 Nancy A. Thomas Treasurer's Office Employee SS# Employee Name Department Section II Current situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.) Ex. "I spend four hours preparing a report..." During personal property and real estate billing season for tax bills the envelopes had address correction requested printed on the envelope. This meant the bills are mailed and returned to the office if the address has changed The personnel in the office then re-address the bills by hand and remail them This is a turn around _time of approximately a week delaying the receipt of the bills to the taxpayer If the bill is not received when expected the taxpayer may call the office requiring additional time on the phone for the personnel Section III Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if needed, to fully describe the suggestion. By changing the notice on the envelopes to address service requested and requesting a copy of the envelope with forwarding address from the Post Office the taxpayer __receives the bill in a timely manner and the mail does not need to be re addressed. Durin¢ the course of a year the office will receive approximately 15 trays of mail Labor _- $2100.00 Copies from P 0 = $6000 00 Postage - 3540.00 3 year savings = $ 720 00 Envelopes - 600.00 Total - $6240.00 This plan has been implemented. In addition to the money saved, it provides better SeCtlOn IV customer service and saves employee time. ~ ' ' ~ mplo e s Sig nature Date S ervisor's gignature Date Gra e By sigrnng, the employee grants the County of Roanoke, Virginia, complete rights to use, modify, and distribute any and all ideas submitted on this form. 'For Component II proposals, please include the names of all team members. Attach a separate list, if necessary. SEE BACK OF FORM FOR INSTRUCTIONS. ~ontmuous Improvement for Roanoke County Led by Employees Part 1 -Proposal Form 0 i 9~ww.e.rr ~rrb `.LTwr £e~ CsF# 0004 CIRCLE Suggestion Form Section 1 ~~ ~~,~ ~~ ~, - -9 z zs 9~ X3.3 ,~~a~d~, .s/~/~ Employee SS# Employee Name Department Section II Cuaent situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, a jcide js~etc.) Ex. "I spend four hours preparing a report" Tz. , _ ., _ Section III ,oo Section IV ?_s~~1~ 2 /9- 9B ~ Q~~ni~ z /9-~ Employee s Signature* Date Su rv' 's Signature Date Grade By signing, the employee grants the County of anoke, Virginia, complete rights to use, modify, and distribute any and all ideas submitted on this form. *For Component II proposals, please include the names of all team members. Attach a separate list, if necessary. SEE BACK OF FORM FOR INSTRUCTIONS. Continuous Improvement for Roanoke County Led by Employees Part 1 -Proposal Form (~ Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if ~„ ~~ ~nNolroet Section 1 csF# 00552 CIRCLE Suggestion Form ~ `7'f - 2~f 7 7 Employee SS# Section II ~ I ~ ~ R. 21~H,~o~ PC.~NIJI a G- ~ ZQf.~I rJG-- Employee Name Department Current situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.) Ex. "I spend four hours prepa`ring a report..." ` ~.. _ _ -___~.. ems. A. w. n~.~...re+ ..~ l'l~Lw t~1r.•\cr0.~\f- T AQ.~AI/A~~2f7/Jrl~ -~ t99~~ 6C Section 111 Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if needed, to fully describe the suggestion. n r........ ~ A. ~^ u ,~..OT ~ .l v. ~ 11 ! - GTt 6.l ~ Tii~ r1A~.[,{S~~lArC L ~M'LI~'t~ IJ 1I J G- ,o G-cS s~ ~~~~ X s . 3~ ,~ ~~~~~ n~a2a i~a,a~~T~Y TNT. c.~Tt~-.~ of Ro~E Co~'rY 5'euE 23 1yokRS o~ ~J-.~~~1G-- o ~ Bu.DF P~~ STS C hc.N ~/ ERA Section IV Employee's Signature* Date ~~ ~~ Grade By signing, the employee grants 'the County of Roanoke, Virginia, complete rights to use, moairy, ana ~.~f\ S rt ?9 >,. distribute any and all ideas submitted on this form. - _ *For Component tl proposals, please include the names of all team members. Attach a separate list, \ if necessary. SEE BACK OF FORM FOR INSTRUCTIONS. Continuous Improvement for Roanoke County Led by Employees Part 1 -Proposal Form ~~~ ~~ Section 1 ~S' ~4 -~S i~l Employee SS# Section II CSF# ~ C~ = ~ ;;~ CIRCLE Suggestion Form Q~b~~ A . ~~.~z G~ecc,~~ 5~,~ v, ~..2~ Employee Name Department Current situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.) Ex. "I spend four hours preparing a report..." ~~~~.se.. Se.e.. Atlack,e.d s~,~e't Section III Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if needed, to fully describe the suggestion. ~ Ott a.~ c..r~nec~ s~ne.e.< `~ Section IV ` ~l r Employee's Signature* Date Supervisor's Signatu a Date Grade By signing, the employee grants the County of Roanoke, Virginia, complete rights to use, modify, and distribute any and all ideas submitted on this form. *For Component II proposals, please include the names of all team members. Attach a separate list, if necessary. SEE BACK OF FORM FOR INSTRUCTIONS. Continuous Improvement for Roanoke County Led by Employees Part 1 -Proposal Form ~~ ~ ,. /. SECTION II When A Police Officer has a problem with his/her vehicle that requires them to leave their vehicle at the garage. They must call someone to pick them up to take them to the police station, or they must call another police officer to try and borrow their vehicle. I have seen this process take up to 45 minutes. Once the officer is pick up and take to the police station for a spare vehicle. According to our records their are 8 spare vehicles located at the police department. They must then return to the garage and remove their belonging so they may continue their assigned duties. The garage currently has to surplus cars assigned to it for use as loaners, however they are not equipped with radio and do not meet the requirement needed by our police department. To allow the officer to drive the vehicle to the police station to pick up a patrol car, would cost him to leave it there, this would make the surplus vehicles unavailable to other county employee. SECTION III Parking one or two of the spare police cars at the garage would allow the officer to continue their assigned duties while minimise the delay. The garage would be responsible for the vehicles, they could be sign out, and inspect when return for cleanliness. The garage could even secure the vehicle at night. This would enhance our Customer Service program. /yL~i G~~YCFia~.~ y~~ /r' ' ~~' ~~ ~ / ~~ ~~~ ce~~~~-~. 9annw~e.r r ,~.nw -L'.+tei ~e Section 1 CSF# ~~c?-~ CIRCLE Suggestion Form X23 -~o-I/.~Z Employee SS# Section II Employee Name Department Section III Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if needed, to fully describe the suggestion. ~ ,r ~v~, ~,3 7 Section IV Employee's Signat ,re* Date pervisor' Signatur Date Grade By signing, the employee grants the County of Roanoke, Virginia, complete rights to use, modify, and distribute any and all ideas submitted on this form. *For Component II proposals, please include the names of all team members. Attach a separate list, if necessary. SEE BACK OF FORM FOR INSTRUCTIONS. continuous improvement for Roanoke County Led by Employees Part 1 -Proposal Form Cuaent situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.) Ex. "I spend four hours preparing a report..." /111/f~~~l LMT Section 1 CSF# OC4o~ CIRCLE Suggestion Form O~oC ~ - / ~ ~~,J°Z ~/' ~' G S ~,/, ~ /ASP -, G ~ ., c ~ a ~ ~ r /' /. Employee SS# Employee Name Department Section II Current situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.) Ex. °I spend four hours preparing a report...° w~ N~LsO i ~~ L/ef y~j z his 9 i ~i C Lr~J'rsa ~_ BG.~zL ~/' i 9 i ry/ n1 ss rt-u Vie. L fr/'r~ Thy e c wr ~ !I ~/,br/'r t Section III Propossd situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if needed, to fully describe the suggestion. cldC /I'1~ ~C/~pea $ectlOn IV ~ Employee's Signature' Date Supervisor's ignature Date Grade By signing, the employee grants the County of Roanoke, Virginia, complete rights to use, modify, and distribute any and all ideas submitted on this form. "For Component II proposals, please include the names of all team members. Attach a separate list, if necessary. SEE BACK OF FORM FOR INSTRUCTIONS. Continuous Improvement for Roanoke County Led by Employees Part 7 -Proposal Form / IIgHIMlN1 M .CMb ~~ Section 1 CSF# QED ~~ CIRCLE Suggestion Form Employee SS# Employee Name Department Section II Cuaent situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.l Ex. "I spend four hours nrenarinn a rpnnrt ^ Section III Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if needed, to fully describe the suggestion. fYlcr•h a act"r c r,, /~,tec.tc a l6,° Fa~ti .~ Section IV ~ y~ Employee's Signature* Date Supervisor's Signature Date Grade By signing, the employee grants the County of Roanoke, Virginia, complete rights to use, modify, and distribute any and all ideas submitted on this form. *For Component II proposals, please include the names of all team members. Attach a separate list, if necessary. SEE BACK OF FORM FOR INSTRUCTIONS. Lontmuous Improvement for Roanoke County Led by Employees Part 1 -Proposal Form ,X _ 3 vra~S 7~6~ o0 7~rwa~r ~i~a L'~rM E Section 1 CSF# 00~~9 CIRCLE Suggestion Form aa~-~a-s37a Employee SS# Section II Section III GLn ctin ~ • G- ~ ~t~,man ~escxt-r~5 Em lpyee Name Department ,'K,y.r~'Y- ~ ~i~a Ig~ ~ 02. Em oyee's Signature* Date Su rvi or's Sign a Date Grade By signing, the employee grants the County of Ro e, Virginia, complete rights to use, modify, and distribute any and all ideas submitted on this form. *For Component II proposals, please include the names of all team members. Attach a separate list, if necessary. SEE BACK OF FORM FOR INSTRUCTIONS. Continuous Improvement for Roanoke County Led by Employees Part 1 -Proposal Form Current situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.) Ex. "I spend four hours preparing a report..." Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if needed, to fully describe the suggestion. 9.ww..wr ~Lo.r ~M~ Section 1 CsF# 00037 CIRCLE Suggestion Form ~a4-- ~a s 37 ~ Employee SS# Section II r rte rid.n ~'Qi n~°_ ~T"~ ~1 ~"CllY1Q1~ ~GSCLIY~ E loyee Name Department Section III ya. ~ •.~ a..e -~, mores +; rne!-y 'reC.Pa ~ of ba.e.Y.c~rou.r~ d been ta.Ker~ i nav C~ns~~.era`~; one Che,' 'S ~'+cts nod' Section IV p ogee's Signature* Date pervis is Sig re Date G de J r~ o, By signing, the employee grants the County of Roanoke, Vir nia, compl~e rights to use, modify, and distribute any and all ideas submitted on this form. *For Component II proposals, please include the names of all team members. Attach a separate list, if necessary. SEE BACK OF FORM FOR INSTRUCTIONS. Continuous Improvement for Roanoke County Led by Employees Part 1 -Proposal Form Current situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.) Ex. "I spend four hours preparing a report..." Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if needed, to fully describe the suggestion. ~~~ ~... 9nsnwmwr ~b l'MM ~e~ Section 1 csF# 00 2 31 CIRCLE Suggestion Form - Sµ-'7655 Employee SS# Section II Section III o ro~~y ~ ~~ c.kasan ~~~c.Sc..t ref CJj'r~ cG Employee Name Department Section IV ~ /" ~ Employe s Signature" Date Sul}ervisor' g re Date Grade ~,, By signing, the employee grants the County of Roanoke, Virginia, complete rights to use, modify, and distribute any and all ideas submitted on this form. '"For Component II proposals, please include the names of all team members. Attach a separate list, if necessary. SEE BACK OF FORM FOR INSTRUCTIONS. Continuous Improvement for Roanoke County Led by Employees Part 1 -Proposal Form Current situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.) Ex. "I spend four hours preoarina a report..." Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if needed, to fully describe the sugs~estion. i •' , CSF# 00231 Domthy Dickason section 11 (~rrcnt Situation.. 223-84-7654 June 20, 1997 Trcaa Fees Time TOTAL pickup (up to 6 cartons) 7.00 1 time charge* 7.00 indexing (paz canon) 0.70 1 time charge 0.70 Storage (per cartonx3) 1.00 36 months 3b.00 miniumm stongc 1.00 . 3@-23.69 1..00 rack .eved.~le 100-ea refiled=frle `*-7.OOchg for. ea. deY~ery dt retuxa = 43.7 Cost of 2 art licate Cash ort Sheet: 1999 1998 1997 TOTAL A 242.16 242.16 242.16 726.48 g 242.16 242.16 242.16 726.48 C 242.16 242.16 242.16 726.48 p 242.16 242.16 242.16 726.48 968.64 968.64 968.64 2 90 500 ~tects Sor each order. Prices wdi change from year to year due to economy, changes on forms and/or g~rade/qualiRy of paper used. Total shown without such. adjustments. Section III Proposed Situation. Cost of 500 sheets of copy paper: Letter size $10.65 x 4x3 = $127.80 Legal size $13.55 x 4x3 = $162.60 Jamoat Press Forms 3 years Lettersize eopypaper 3 years Amount saved over 3 yeazs 2,905.92 Jamont Press Forms 3 years 2,905.92 (127.80) LegaLsize copypaper 3 years (162.60) 2,778.12 Amount saved over 3 years 2,743.32 ~~ ~~~ ..~.. 71~r l'MM Section 1 CSF# QQ~O~ CIRCLE Suggestion Form 411-60-695 F.dna r,awfillTU ~,_~.-S. Employee SS# Employee Name Department Section II Cuaent situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.) Ex. "I spend four hours preparing a report..." staff mer;hprG housed i n n hpr dpnartmo.,}~ wi th; n }}gyp p~~h1 i r 4afat~ Center use the entrance on t_hp spr-nnrl fl nnr 1 nr~atpd at t-hp hark ~OUtSlde D~G;~atrh ritprl of the building to pithpr gn to the nPc ~Ollter, or 1 avp the hui lding nn cpvcr~i nrra~~r+*+~ whpn ~,~,pnne hac Opener thl~ dOnr to 1paVP the ccr.~n.i~ flnnr~ thAro hac }a.eP_.21_.~-!]mcnnc annr~r-ping from the nthPY ci da and rni,l ri have haan hnrt_~er.auSe vn~_T..~~,.~n~0t See a vArv a7~r.a,-, c' 1c~tlGln Section III Section IV ~ ' w~~ ~~ y7 ~ (a I ~ ~ Employee' ignature* Date Supervisor's Signature Date Grade By signing, the employee grants the County of Roanoke, Virginia, complete rights to use, modify, and distribute any and all ideas submitted on this form. *For Component II proposals, please include the names of all team members. Attach a separate list, if necessary. SEE BACK OF FORM FOR INSTRUCTIONS. Continuous Improvement for Roanoke County Led by Employees Part 1 -Proposal. Form Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if needed, to fully describe the suggestion. ~n dll window in the door ~n you ran Opp whpn cnmpnna is a~=rnarh,ng ~.~~ door _~rom the other 4l dP _ 9~wwr~~ M CY4 ~e~ Section 1 CSF# 0051 CIRCLE Suggestion Form 411-60-6953 Edria~ Lawson M.I.S. Employee SS# Employee Name Department Section II Cwrent situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.) Ex. "I spend four hours preparing a report..." The fo1_1_owi ng month 1 ~,_1: e~or .G a tiro cc d and b i n{~ r a i nPrl i n the Directo_r's off' RTS pro~~st S a ~c MaintPnanrP Sta uc RTS Summa ~ MaintgnannP Summary RTS prod .c ('omnlPtPr~ MaintonanrP Prn~PC•tc Cnm= 1Ptor1 R P G n 1] Y C' P A 7 1 n n a t- i n n N i rrh 1 i ~h t S f Clr P r P 111~].m.e.n.t~.st ?~ f Highlightc fnr nnPr~tion..s-staff Section III Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if needed, to fully describe the suggestion. T nro2~OCP to PliminatP Chic cPt of rPnnrtc ThP mactor c~n~~ of all the ahnvP rPnnrt~ arP rPtainPrl h~ the pffirP rnor~ln3tO.r cln~ arP Paci1~ arrPCS1bLP f.c1r rPferenrp c n v-=~I G~ •-A-~~ r-e ~c i m a t e ~~--~-F.a~~s~ o r m o n-~k h- 7 2 CI-.~? T~' s- 2-, 1~~-~e s. e5sh-r~e~ age-~n.p; Fir c~nct _ ~IoQ,,, Section IV Employee's gnature* Date Supe isor's Signature Date Grade By signing, the employee grants the County of Roanoke, Virginia, complete rights to use, modify, an 9~021P22 distribute any and all ideas submitted on this form. ~,~~~'~ ~ 3~Q~ ^`~ :~'~ *For Component II proposals, please include the names of all team members. Attach a separat Est, , ;\;~ti ~ ~ r ~ if necessary. := ~~~ ,,, .f, r\y r' 6 :o SEE BACK OF FORM FOR INSTRUCTIONS. ~:` .' ~ t~~~ ~_ U ",r\~ ",- , 'ri,,. ~~~,•~ Continuous Improvement for Roanoke County Led by Employees Part 1 - Proaosa ~.~... ~~~ ~~ ~e~ Section 1 CSF# OQ710 CIRCLE Suggestion Form 411-60-6953 Employee SS# Section II Edna Lawson Employee Name M.I.S. Department Current situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.) Ex. "I spend four hours preparing a report..." Install electronic door opening equipment for the front lobby door at my workstation. This will permit me to open the front lobby door from my worksta.ion ra_h r han ha~-ing o 1 av my work area and go downstairs and manually open the door when vi i.nrG County personnel, and/or trainees are viGitirig oar of i caG Thic q~?t?men+ woL~d have been very viable durin the i,a~t Summer mnnthG when nur ~ummPr in rn waG ond~ ing Mi osoft training at. nnr nffira Section III Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if needed, to fully describe the suggestion. No dollar amount nor time savings can be calculated for this suggestion since this ea~inmen+ ~,ri~t only be used as needed However, when the need ari~PR h ving h ~G of th equipment avai~able will keep me from having to leave the phones unattended, and making repeated trips back and forth. Section IV ~~ ~~ ~/y7 ~U 3 mployee's Si ature; Date Supervi is Signature Date Grad By signing, the employee grants the County of Roanoke, Virginia, complete rights to use, modify, and distribute any and all ideas submitted on this form. "For Component II proposals, please include the names of all team members. Attach a separate list, if necessary. SEE BACK OF FORM FOR INSTRUCTIONS. Continuous Improvement for Roanoke County Led by Employees Part 1 -Proposal Form 9~wa~nrr .L'M~ £e~ Section 1 CSF# 00707 CIRCLE Suggestion Form 411-60-6953 Employee SS# Section II Edna Lawson M.I•S. Employee Name Department Cuaent situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.) Ex. "I spend four hours preparing a report..." No written documentation avai~ab e to a new em~~oye~ertz+inina to Mission Statement, form ava~iar~, Section III Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if needed, to fully describe the suggestion. Prepared "New Employee Packet" containing various information relative to r~ew employee coming on-board Section IV ~_ 'to,,~ S 9 mployee's S' nature* Date 8y signing, the employee grants the Co distribute any and all ideas submitted o *For Component II proposals, please ini if necessary. SEE BA I ~--~-!-~ ~ X ~ ~Cr. s X ~ f ~~~5 = ~~~ ~ J ~ ~ ~J ' ~~ ~~~ j ? , .~ . ~ Grade e, modify, and separate list, continuous Improvement for Roanoke County Led by Employees Part 1 -Proposal Form d 0 rn N rt r- N x co ro •J rr~ax~ow ai O n £ o n O' (D M r- (D ar•acro tr•a wrnmmrD~ ~~pKn~a N E p a o rD~•m ~ artrn Grto Ron x<~ a cxo ~ ta-' fA G (D ~ mart Ort rt G X !~ r• mKro ax amn try m r• (D r- O O G a u. rtrtn G ~~a o~• nma nm N a '•C o a rt ~ M Q+ rroaK rnpn0 C n G (Dmr- n o s~. ro a~rDx wm~ro tD O rt r G N a m m r- ro w k N rt w • °' w O aAGrr m ~'a G ~~oE rn n o m OaI-irt N N O' (D • (D (D ~' ~' ~ °o trw 7r ~o~ arow 'J• G rh o ao rtHn tiJ '~J"+7 0 0 °m ~ : aa. N W rt ~• II o r• rt rr O C r.r•• 0"C xm p p . .. .. C v II °~o°n• aw rtc~•C w a rn a ¢'m ~ rm nwOa.• SN arrtr•• mO (A ro (D M p 'lal ~uaaco• \ G p 3 in aN p•rt~ c~nw rt lQ ~-•~• rt O O ,7G G ,7• N\ ~ (DK H v m cn u <m a o ~ I~ (D K K .. rt ~'r•N N n<m~ ai `CrD rt• ~ • ~' • u co u m K -. r• n x u r*O -G O r-u n m CTroG II N ~ N N O ~-' rt ia ~ z ~~ ~ O a rt r• r• II I-n K r• G m n ~ ~ ~ n r• ii m ~ v ro ~ ii nro cn rt n G (D Fj (D O II N K rt a II Nmwrtrn n r•0 r•I~O n O~Gr•I-+ u ~~ '~no ii W E I~ r K c~ fD •o ro w ~ n ~ n E ~ m r•O w r• ~n ` (D GO rt rt J m rt ~• n N ~ a o•C ~ N K M M G W a a rt to gy a N ( p !A ~ i II ~ny~ i G O h i tf .. p i u. 3 rn .. n ~rtro~ ~ 3 ~ M a ~~ p' a a i0 O tE0 (D ~ O N \ rt 3, M o v~ ro N n °z H d 7 U c ~: m c n: \ v rP J ~~~ CSF# 00678 ~. CIRCLE Suggestion Form Section 1 Employee SS# Employee Name Department Section II Section III Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if needed, to fully describe the suggestion. $ect10. I ,' '/r Employee's Signature* Date By signing, the employee grants the County of Roanoke, distribute any and all ideas submitted on this form. Grade rights to use, modify, and *For Component II proposals, please include the names of all team members. Attach a separate list, if necessary. SEE BACK OF FORM FOR INSTRUCTIONS. ~.vritinuous improvement for Koanoke County Led by Employees Part 1 -Proposal Form Current situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.) Ex. "I spend four hours preparing a report..." Circle Suggestion Section II The Parks and Recreation Department currently develops (4) four 12 page Program Brochures per year. These are our major publications promoting our programs and services, which generate the majority of the Department revenue. Last year the average cost per brochure was $3,693.00 for a total cost of $14,772.00. Section III This year the Parks and Recreation Department will dissolve the Spring brochure into the Winter and Summer brochures. The department will now develop (3) three brochures per year instead of (4) four. These (3) three brochures will expand from 12 pages to 16 pages, allowing}no m for promoting our programs and services. ate. ~ ~,.~,~yy~~~ ~ ~+~~~~,~,~y The cost for the (3) three brochures will be $12,510.00. This will be a savings of $2,262.00 from last year. The distribution cost of the brochure will increase from $58.89 to $63.81 per 1000. This is due to the increase in page numbers. (12 to 16) The total distribution cost for the year will be $658.56. This will still leave a savings of $1603.44. Over the next three years that will add up to a savings of $4810.00. The move to (3) brochures a year will also cut down on time that staff must spend on program planning. The Supervisors and their staff will be planning for longer program sessions. Once their planning for each session is complete, there will be more time to analyze and study their program area. The remaining $1603.44 saved each year on the brochure production should go toward the advertising of our special events and programs. Advertising is the key in promoting the department and it's many quality services. I strongly suggest that any savings from one area of advertising be placed into other advertising outlets. CsF# 01143 ~.._.. ~. ~a:. .CIRCLE Suggestion Form Section 1 .?8-58-130,5' ,~~-~°K ~~°lcKSoiJ C.vvNi~; G~¢iP¢6E Employee SS# Employee Name Department SeCtlOn II Cuiient situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.) Ex. "I spend four hours preparing a report..." Oct ,c^u Section III Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if need , to fully describe the suggestion. E Elmo S}/ov~a E cE.O ,8 n6 L E z.v E 1PN o S ~ 3 ~ A~/''1 MDN 'T7f ~ v Ice 1 ~ u' l.t~ !,u ~ A nn .~ G n ~ T...a i r- , .., D Y .D ~ ~ vv, S 0~ L ~ }~DAI~ jN OTT}t~° pU/tp1N65 Sf}v N6 ~~ -~X P~Y~-X5, ~, Sectio I 7-1~-~7 EyrSployee's Signature' Date F~ S~ `~ r=. ¢c.~ V s o • -Z. 0o E/e MoN ~ . ~o~ ~~ z Yl~s - ~i~1-.s coUL~ c-Vt N /~1 o JeE M o ~ ~ ~- ~Dl~ ~~ - ~ 5'_- Supe sor's Signature Date Grade By signing, the employee grants the County of Roanoke, Virginia, complete rights to use, modify, and distribute any and all ideas submitted on this form. *For Component II proposals, please include the names of all team members. Attach a separate list, if necessary. SEE BACK OF FORM FOR INSTRUCTIONS. continuous improvement for Roanoke County Led by Employees Part 1 -Proposal Form CSF# 00518 ~~ ~/.~,. " "Lrr CIRCLE Suggestion Form Section 1 Employee SS# Employee Name ~ Department $eCtlOn II Current situation. Describe how things are now relative to what you want changed. Include all available easures (number of hours, dollars, ~ccidents, etc.1 Ex. "I spend four hours preparing a report..." ~5 J •„ Section III Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if By signing, the employee grants the County of Roanoke, Virginia, complete rights to use, modify, and distribute any and all ideas submitted on this form. *For Component II proposals, please include the names of all team members. Attach a separate list, if necessary. SEE BACK OF FORM FOR INSTRUCTIONS. Continuous Improvement for Roanoke County Led by Employees Part 1 -Proposal Form \S(ection IV ~ V IC~Q lu 0., Q ~ ~ a~'(~- I, C~ 1 O `~ Employee's Signature' Date Supe "sor's Signature Date Grade 9~w.w,e~ r ~d -.C'wM £.~ CSF# 0~~08 CIRCLE Suggestion Form Section 1 Employee SS# Employee Name Department Section II Current situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.) Ex. "I spend four hours preparing a report..." C..., _ _ n 1 _ - ~ - - , i, ~ 1 s , , Section III x~~ ~~ oyN{,~ C $eCtlOn IV Employee's Signature* Date Super ' or's Signature ate Grade By signing, the employee grants the County of Roanoke, Virginia, complete rights to use, modify, and distribute any and all ideas submitted on this form. *For Component II proposals, please include the names of all team members. Attach a separate list, if necessary. SEE BACK OF FORM FOR INSTRUCTIONS. Vontmuous Improvement for Roanoke County Led by Employees Part 1 -Proposal Form Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if CSF# ~`' -''~ 9.rwM..~r U L .: 1 ,Z;Lre~ .CMb ~"` CIRCLE Su estion Form gJ Section 1 3- ~ ~(- ~~l ~9 ~c~o l~ cn ~ ~ C~ rlr(~ ~Yl (S Employee SS# Employee Name Department Section II Cuiient situation. Describe how things are now relative to what you want changed. Include all available mea~u~esr(~number o~ hours, dollars, accidentsr etc.) Ex. "I send four hours preparing a report..." Section III Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if ne~ded, to fully describe the suggkstion. ~ n~ l t~.iyy~ Section IV ~~c~_ rum ~~(~l.¢l,-lr `~-lS-G$ Employee's Signature* Date Super isor's Signature Da a Grade By signing, the employee grants the County of Roanoke, Virginia, complete rights to use, modify, and distribute any and all ideas submitted on this form. *For Component II proposals, please include the names of atl team members. Attach a separate list, if necessary. SEE BACK OF FORM FOR INSTRUCTIONS. continuous improvement for Roanoke County Led by Employees Part 1 -Proposal Form CSF# OC516 ~~ ~//~. ' -CYM CIRCLE Suggestion Form Section 1 Employee SS# Employee Name Department Section II Current situation. Describe how things are now relative to what you want changed. Include all available rr)easures (number of hours, dollars, accidents, etc.) Ex. "I spend four hours preparing a report...' Section III Section IV ~1 l C`~f1p.n Vt . ~ .S~t~`~ S' ~~~ ~.., ~ ct~ `~ I i ~ ~ l~ Employee's Signature* Date Supervisor's 'gnature Date Grade By signing, the employee grants the County of Roanoke, Virginia, complete rights to use, modify, and distribute any and all ideas submitted on this form. * ~~,~g20 21222~cQ For Component II proposals, please include the names of all team members. Attach a separate I^o ~ ~s if necessary. ;_,.~ . ,~ ;? ~ r, ~_ ~ ', l ', ~ ,, SEE BACK OF FORM FOR INSTRUCTIONS. ~^ ". ~:~ a Continuous Improvement for Roanoke County Led by Employees Part 1 - Proptsal Form / Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if needed, to fully describe the suggestion. CSF# 0244 ~.~. ~,..' ~a:, CIRCLE Suggestion Form Section 1 gay-~- ~~ I~e~~-~ G Rrb~~-~-s ~'~u~ , G~ r~~l~e Employee SS# Employee Name Departure t Section II Current situation. Describe how things are now relative to what you want changed. Include all available measures (number of hours, dollars, accidents, etc.) Ex. "I spend four hours preparing a report..." A ~ . t .1 w ~.~- ~.,u~ R.,n ~ ~.-~1,1. ~c~-~:s sole Section III Section IV ,~ ~.~ So- Employee's Signature' Date ~-,~ we-c~G 7 .~Z2~~ ~~'?.- ~ Supervisor's Signature Date ~ ~~~.~ Grade -~'~3L~L}C? By signing, the employee grants the County of Roanoke, Virginia, complete rights to use, modify, and distribute any and all ideas submitted on this form. "For Component II proposals, please include the names of all team members. Attach a separate list, if necessary. SEE BACK OF FORM FOR INSTRUCTIONS. /Y^ Continuous Improvement for Roanoke County Led by Employees Part 1 -Proposal Form Proposed situation. Describe your proposed change. Include all available measures, particularly estimated savings in time or expense. Estimate savings on a 3-year time frame. Please attach additional sheets, if needed, to fully describe the suggestion. ~~no~ ^~ ~•~. f ~i c ~~ '~r~cnl~ ~»eit :n Yi~i ~ s~l..~ /'2'~i~ be,,, 5 ~ e r LEGAL NOTICE ~ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 18, 1998, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of the Roanoke County Board of Supervisors to rezone approximately 20 acres from R-1, R-2 and C-2 conditional to C-2, General Commercial for the purpose of general retail and service uses, located in the vicinity of Brambleton Avenue (Route 221) and Electric Road (Route 419), Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: July 30, 1998 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, August 4, 1998 Tuesday, August 11, 1998 Direct the bill for publication to: .~~ Roanoke County Board of Supervisors PO Box 29800 Roanoke, VA 24018 (540) 772-2005 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 18, 1998, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Robert and Elaine Lewis for a Special Use Permit to allow an accessory apartment in a R-1, single family, zoning district located at 1714 Millbridge Road, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: July 30, 1998 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, August 4, 1998 Tuesday, August 11, 1998 Direct the bill for publication to: Robert and Elaine Lewis 1714 Millbridge Road Salem, VA 24153 (540) 389-3741 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 ..~.,,. LEGAL NOTICE 'ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 18, 1998, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of North Roanoke Development Corp. to rezone 3.830 acres from C-1 to C-2 to construct an office/retail development, located on the east side of Route 419 across from intersection of Locke Street, Catawba Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: July 30, 1998 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, August 4, 1998 Tuesday, August 11, 1998 Direct the bill for publication to: North Roanoke Development Corp. c/o Ed Natt PO Box 20068 Roanoke, VA 24018 (540) 774-1197 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 •~r LEGAL NOTICE 'FtOANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 18, 1998, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of The Hertz Corp. to obtain a Special Use Permit to operate a used automobile dealership, located at 5423 Williamson Road, Hollins Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: July 30, 1998 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, August 4, 1998 Tuesday, August 11, 1998 Direct the bill for publication to: The Hertz Corp. 225 Brae Blvd Park Ridge, NJ 07656 (201) 307-2144 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 :rte LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS The Roanoke County Board of Supervisors will hold a public hearing at 7 p.m. on Tuesday, August 18, 1998, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Virginia Varsity Transfer Inc. to rezone 5.4 acres from I-2 to I-1 and obtain a Special Use Permit to construct amini-warehouse, located in the 5800 block of Starkey Road, Cave Spring Magisterial District. A copy of this application is available for inspection in the Department of Planning and Zoning, 5204 Bernard Drive, Roanoke, VA. Dated: July 30, 1998 Mary H. Allen, Clerk Please publish in the Roanoke Times Tuesday, August 4, 1998 Tuesday, August 11, 1998 Direct the bill for publication to: Virginia Varsity Transfer Inc. PO Box 8984 Roanoke, VA 24014 (540) 982-2202 SEND ORIGINAL AFFIDAVIT OF PUBLICATION T0: ROANOKE COUNTY BOARD OF SUPERVISORS P.O. BOX 29800, ROANOKE, VA 24018 .~-~.